2016, 08-09 Regular MeetingAGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT MEETING
Tuesday, August 9, 2016 6:00 p.m.
Spokane Valley City Hall Council Chambers
11707 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER:
INVOCATION: Pastor Bill Dropko, Greenacres Christian Fellowship Church
PLEDGE OF ALLEGIANCE:
ROLL CALL:
APPROVAL OF AGENDA:
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
MAYOR'S REPORT:
PROCLAMATION: n/a
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this
agenda as action items. (Action items include public hearings and those items under NEW BUSINESS. Public
Comments will be taken on those items at the time those items are discussed.) When you come to the podium,
please state your name and city residence for the record and limit remarks to three minutes.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member
of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on Aug 9, 2016 Request for Council Action Form Totaling:$442,844.46
b. Approval of Payroll for Pay Period Ending July 31, 2016: $408,501.37
c. Approval of July 26, 2016 Council Meeting Minutes, Regular Formal Meeting Format
d. Approval of August 3, 2016 Council Meeting Minutes, Special Formal Meeting Format
NEW BUSINESS:
2. Proposed Resolution 16-010 Greenhouse Gas Emissions Reduction Policy — Steve Worley
[public comment]
3. Mayoral Appointments: Councilmembers to Committees — Mayor Higgins [public comment]
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this
agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS.
Public Comments will be taken on those items at the time those items are discussed.) When you come to the
podium, please state your name and city residence for the record and limit remarks to three minutes.
Council Agenda 08-09-16 Formal Format Meeting Page 1 of 2
ADMINISTRATIVE REPORTS:
4. Legislative Update and 2017 Legislative Agenda — Mark Calhoun, Briahna Murray
5. 2017 Budget Estimates Revenues and Expenditures — Chelsie Taylor
6. Comprehensive Plan Draft Goals and Policy Discussion — Mike Basinger
7. Snowplow — Eric Guth
8. Advance Agenda — Mayor Higgins
INFORMATION ONLY (will not be reported or discussed)
9. CenterPlace Kitchen Equipment
10. Stormwater Management Program
11. Audit Engagement Letter
12. 2016 Pavement Preservation Midterm Report
CITY MANAGER COMMENTS
ADJOURNMENT
General Meetinj' Schedule (meeting schedule is always subject to change)
Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m.
The Formal meeting formats are generally held the 2' and 41 Tuesdays. Formal meeting have time allocated for general
public comments as well as comments after each action item.
The Study Session formats (the less formal meeting) are generally held the 1st 3rd and Stn Tuesdays.
Study Session formats DO NOT have time allocated for general public comments; but if action items are included,
comments are permitted after those specific action items.
NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing,
or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be
made.
Council Agenda 08-09-16 Formal Format Meeting
Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016
Department Director Approval: El
Check all that apply: ® consent ❑ old business ❑ new business
AGENDA ITEM TITLE: Approval of the Following Vouchers:
0 public hearing
VOUCHER LIST
07/28/2016
07129/2016
08/01/2016
08/03/2016
VOUCHER NUMBERS
38942-38967; 528607
38968-39000
39001
39002-39006
GRAND TOTAL:
TOTAL AMOUNT
$183,740.74
$246,423.88
$7,096.74
$5,583.10
$442,844.46
Explanation of Fund Numbers found
#00I - General Fund
001.011.000.511. City Council
001.013.000.513. City Manager
001.013.015.515. Legal
001.016.000. Public Safety
001.018.013.513. Deputy City Manager
001.018.014.514. Finance
001.018.016.518. Human Resources
001.032.000. Public Works
001.058.050.558. CED - Administration
001.058.051.558. CED — Economic Development
001.058.055.558. CED —Development Services -Engineering
001.058.056.558. CED -- Development Services -Planning
001.058.057.558 CED — Building
001.076.000.576. Parks & Rec—Administration
001.076.300.576. Parks & Rec-Maintenance
001.076.301.571. Parks & Rec-Recreation
001.076.302.576. Parks & Rec- Aquatics
001.076.304.575, Parks & Rec- Senior Center
001.076.305.571. Parks & Rec-CenterPlace
001.090.000.511. General Gov't- Council related
001.090.000.514. General Gov't -Finance related
001.090.000.517. General Gov't -Employee supply
001.090.000.518. General Gov't- Centralized Services
001.090.000.519. General Gov't -Other Services
001.090.000.540. General Gov't -Transportation
001.090.000.550. General Gov't -Natural & Economic
001.090.000.560. General Gov't -Social Services
001.090.000.594. General Gov't -Capital Outlay
001.090,000,595. General Gov't -Pavement Preservation
on Voucher Lists
Other Funds
101— Street Fund
103 — Paths & Trails
105 — Hotel/Motel Tax
106 -- Solid Waste
120 - CenterPlace Operating Reserve
121— Service Level Stabilization Reserve
122 -- Winter Weather Reserve
123 — Civil Facilities Replacement
204 -- Debt Service
301 — REET 1 Capital Projects
302 - REET 2 Capital Projects
303 — Street Capital Projects
309 — Parks Capital Grants
310 -- Civic Bldg Capital Projects
311 — Pavement Preservation
312 — Capital Reserve
402 — Stormwater Management
403 — Aquifer Protection Area
501— Equipment Rental & Replacement
502 — Risk Management
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Cheisie Taylor, Finance Director
ATTACHMENTS: Voucher Lists
vchlist
07/28/2016 9:37:54AM
Voucher List
Spokane Valley
Page: 1
Bank code : apbank
Voucher
Date Vendor
Invoice
38942 7/28/2016 000648 ABADAN REPROGRAPHICS
38943 7/28/2016 000796 BUDINGER & ASSOCIATES INC
38944 7/28/2016 000322 CENTURYLINK
38945 7/28/2016 000619 COSTCO MEMBERSHIP
38946 7/28/2016 002604 DELL FINANCIAL SERVICES LLC
38947 7/28/2016 004950 EIGHT31 CONSULTING
38948 7/28/2016 000746 EMPLOYMENT SECURITY DEPT
38949 7/28/2016 001447 FREE PRESS PUBLISHING INC
38950 7/28/2016 002568 GRANICUS INC
38951 7/28/2016 000321 GREATER SPOKANE INC
38952 7/28/2016 002043 HDR ENGINEERING INC
Fund/Dept Description/Account
Amount
65019 311.000.221.595 PRINT SERVICE
M14310-15
M16277-1
JULY2016
111810668149
78590319
1017
000-217156-00-2
45860
45934
45935
45936
45937
45938
70486
109286
1200002592
303.303.155.595
311.000.229.595
001.076.000.576
001.090.000.518
001.090.000.548
313.000.215.594
101.000.000.517
303.000.238.595
001.013.000.513
001.013.000.513
001.058.056.558
001.058.056.558
001.058.056.558
001.011.000.511
001.011.000.511
303.000.239.595
Total :
0155-SULLIVAN BRIDGE MATERIAL
0229 -32ND AVE PRESERVATION
Total :
2016 PHONE SVCS: ACCT 509 Z14
Total :
ANNUAL MEMBERSHIP RENEWAL
Total :
COMPUTER LEASE: 001-822117-00
Total :
PROFESSIONAL SERVICES
2ND QUARTER 2016 UI TAX
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
Total :
Total :
MAINTENANCE FOR DECEMBER 21
Total :
2016 TASTINGS ON THE TERRACE
Total :
0239 -PROFESSIONAL SERVICES
687.77
687.77
7,260.78
6,127.14
13,387.92
530.45
530.45
110.00
110.00
1,049.27
1,049.27
4,500.00
4,500.00
2,822.90
2,822.90
123.20
72.25
28.05
102.85
97.75
97.75
521.85
777.16
777.16
25.00
25.00
3,773.65
Page: 1
vchlist
07/28/2016 9:37:54AM
Voucher List
Spokane Valley
Page: 2
Bank code : apbank
Voucher Date Vendor
Invoice
38952 7/28/2016 002043 002043 HDR ENGINEERING INC
38953 7/28/2016 000864 JUB ENGINEERS INC.
(Continued)
0102083-1
0102083-2
0102083-3
0102083-4
0102083-5
0102178
Fund/Dept
311.000.233.595
303.000.238.595
311.000.235.595
303.000.239.595
303.000.234.595
101.042.000.542
38954 7/28/2016 000193 NORTHWEST CHRISTIAN SCHOOL INC 2ND QTR 2016 CAM 001.090.000.518
38955 7/28/2016 000652 OFFICE DEPOT INC.
38956 7/28/2016 005050 OGDEN MURPHY WALLACE PLLC
38957 7/28/2016 001204 POWELL, DOUGLAS
38958 7/28/2016 000031 ROYAL BUSINESS SYSTEMS
38959 7/28/2016 002288 SARGENT ENGINEERS INC.
38960 7/28/2016 002835 SCS DELIVERY INC
849874978002
850381836001
727985
EXPENSES
IN46111
30540
8674
38961 7/28/2016 000994 SIMPSON ENGINEERS INC. 16419-01
16423-01
38962 7/28/2016 000001 SPOKANE CO TREASURER
001.018.014.514
001.076.301.571
001.013.015.515
001.058.057.558
001.058.057.558
101.043.236.542
001.011.000.511
309.000.237.595
309.000.227.595
110100128 101.042.000.542
Description/Account
Amount
Total : 3,773.65
0233 -ON CALL DRAFTING
0238 -ON CALL DRAFTING
C1P 0235 - SULLIVAN RD -NB BRIDG
0239 -ON CALL INSPECT1ON/DRAF1
0234 - ON CALL INSPECTION & DR
2016 TIP MAINTENANCE & UPDATE
Total :
2ND QTR 2016 CAM CHARGES FOf
Total :
OFFICE SUPPLIES: FINANCE
OFFICE SUPPLIES: POOLS
PROFESSIONAL SERVICES
Total:
Total :
EXPENSE REIMBURSEMENT
Total :
JULY 2016 COPIER COSTS
Total :
0236 - FANCHER RD BRIDGE JOIN"
Total :
PACKAGE DELIVERY FOR COUNC1
Total :
237 -ON CALL SURVEYING 15-0391
0227 -ON CALL SURVEYING 15-039
Total :
ENGINEERING
159.02
109.33
86.47
854.48
3,896.09
12,969.07
18,074.46
1,855.01
1,855.01
20.64
83.31
103.95
1,105.10
1,105.10
416.88
416.88
840.61
840.61
326.00
326.00
100.00
100.00
7,432.71
9,430.85
16, 863.56
74, 686.79
Page: 2
vchlist
07/28/2016 9:37:54AM
Voucher List Page: 3
Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
38962 7/28/2016 000001 000001 SPOKANE CO TREASURER (Continued) Total : 74,686.79
38963 7/28/2016 000391 SPOKANE VALLEY FIRE DIST. #1 Q2-2016 001.229.45.00 Q2-2016 FIRE FEES 28,218.46
Total : 28,218.46
38964 7/28/2016 000093 SPOKESMAN -REVIEW, THE 456112 311.000.221.595 ADVERTISING ACCT 42365 2,831.15
Total : 2,831.15
38965 7/28/2016 000311 SPRINT 959698810104 001.058.057.558 GPS PHONE JULY 2016 70.55
Total : 70.55
38966 7/28/2016 003206 VAN NESS FELDMAN LLP 126415 001.058.099,558 PROFESSIONAL SERVICES 3,778.00
Total : 3,778.00
38967 7/28/2016 000140 WALT'S MAILING SERVICE LTD 51332 311.000.221.595 POSTAGE SERVICES 1,689.50
51387 303.303.155.595 POSTAGE SERVICES 1,756.92
Total : 3,446.42
528607 7/22/2016 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-79
001.016.000.521 JUNE 2016 REVENUE SPLIT FOR F
Total :
2,837.83
2,837.83
27 Vouchers for bank code : apbank Bank total : 183,740.74
27 Vouchers in this report
Total vouchers : 183,740.74
Page: 3
vchlist
07/29/2016 9:44:51 AM
Voucher List
Spokane Valley
Page: /
Bank code : apbank
Voucher
Date Vendor
Invoice
38968 7/29/2016 005172 ALLISON, JAMES
38969 7/29/2016 004046 AMERICAN ONSITE SERVICES
38970 7/29/2016 003076 AMSDEN, ERICA
38971 7/29/2016 000918 BLUE RIBBON LINEN SUPPLY INC
38972 7/29/2016 005171 BROD, DAVID
38973 7/29/2016 003795 CLEARWATER SUMMIT GROUP
38974 7/29/2016 000246 EAST SPOKANE WATER DIST #1
38975 7/29/2016 000011 GREATER SPOKANE VALLEY
38976 7/29/2016 001987 JENKINS, ART
38977 7/29/2016 003191 LANDSCAPE STRUCTURES INC.
38978 7/29/2016 000523 LASER QUEST
38979 7/29/2016 004926 LE CATERING CO
BLD -2016-2137
A-186752
Expenses
9769466
S0141076
S0141116
BLD -2016-2211
0616.5858R
July 2016
July 2016
2nd QTR 2016
Expenses
INV - 029575
014071316
Contract # 18
Fund/Dept
001.058.059.322
001.076.301.571
001.032.000.543
001.076.305.575
001.076.305.575
001.076.305.575
001.058.059.322
309.000.243.594
402.402.000.531
001.076.300.576
001.090.000.550
402.402.000.531
309.000.245.594
001.076.301.571
001.076.305.575
Description/Account
Amount
PERMIT REFUND: BLD -2016-2137
Total :
PORTABLE RESTROOMS AT PARK:
Total :
EXPENSE REIMBURSEMENT
Total :
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLY AT C
Total :
PERMIT REFUND: BLD -2016-2211
Total :
PAY APP 1: BROWNS PARKNOLLE
Total
WATER CHARGES: PW
WATER CHARGES FOR EDGECLIF
Total :
2016 ECO DEV GRANT REIMBURSE
Total :
EXPENSE REIMBURSEMENT
Total :
REPLACEMENT EVOS PLAY EQUIP
Total :
SUMMER DAY CAMP FIELD TRIP
Total :
CATERING INVOICE: INLAND EMP[:.
115.75
115.75
65.00
65.00
11.34
11.34
173.76
171.47
52.72
397.95
58.80
58.80
46,665.00
46,665.00
3,978.03
454.85
4,432.88
6,676.00
6,676.00
75.03
75.03
45,145.83
45,145.83
853.30
853.30
153.24
Page:
vchlist
07/29/2016 9:44:51AM
Voucher List
Spokane Valley
PageP
Bank code : apbank
Voucher
Date Vendor
Invoice
38979
7/29/2016 004926
004926 LE CATERING CO
38980 7/29/2016 000252 LOWE'S BUSINESS ACCOUNT
38981 7/29/2016 005188 MCKAY, TALIA
38982 7/29/2016 000132 MODERN ELECTRIC WATER CO
38983 7/29/2016 000132 MODERN ELECTRIC WATER CO
38984 7/29/2016 000193 NORTHWEST CHRISTIAN SCHOOL INC
38985 7/29/2016 001133 PATRIOT FIRE PROTECTION INC.
38986 7/29/2016 000415 ROSAUERS FOOD & DRUG CENTER
38987 7/29/2016 000709 SENSKE LAWN &TREE CARE INC.
38988 7/29/2016 001066 SHARP -LINE INDUSTRIES INC.
38989 7/29/2016 000184 SPLASH DOWN CONCESSIONS INC
38990 7/29/2016 000474 SPOKANE CO PARKS, REC, & GOLF
(Continued)
July 2016
July 2016
20144283
20144284
May/June 2016
August 2016
2314662
01-831001
03-589965
09-638374
7363821
M115187 -IN
7/6/2016
22000057
Fund/Dept
001.076.305.575
001.090.000.518
309.000.241.594
309.000.241.594
001.076.302.576
001.090.000.518
001.076.305.575
001.076.301.571
001.076.301.571
001.076.301.571
001.076.099.576
309.000.241.594
001.076.301.571
001.076.300.576
Description/Account
Amount
Total:
OPERATING SUPPLIES: CENTERPI
Total:
RETURN OF TIP MONEY
Total :
WATER CONSTRUCTION: BOWD1S
WATER CAPITALIZATION FEE: DOC
Total :
UTILITIES: PARKS
Total :
CITY HALL RENT AUGUST 2016
Total :
ANNUAL INSPECTION OF SPRINKL
Total :
SUPPLIES FOR SUMMER CAMP
SUPPLIES FOR REC PROGRAMS
SUPPLIES FOR RECREATION PRO
Total :
PARK REPAIRS: LIGHT POLE DAM?
Total :
SIGNS FOR DOG PARKS
Total :
SUMMER DAY CAMP FIELD TRIP
Total :
2016 CONTRIBUTION TO TRAIL MA
Total :
153.24
322.36
322.36
20.00
20.00
4,842.15
1,394.00
6,236.15
4,799.02
4,799.02
36,221.75
36,221.75
413.06
413.06
52.72
16.33
23.71
92.76
3,897.13
3,897.13
430.65
430.65
728.00
728.00
20,000.00
20,000.00
Page:
vchlist
07/29/2016 9:44:51AM
Voucher List
Spokane Valley
Page: ('9
Bank code : apbank
Voucher
Date Vendor
Invoice
38991 7/29/2016 000323 SPOKANE CO UTILITIES
38992 7/29/2016 000324 SPOKANE CO WATER DIST #3
38993 7/29/2016 001992 SPOKANE HOTEL MOTEL ASSOC
July 2016
July 2016
1482
38994 7/29/2016 000451 SPOKANE REG SPORTS COMMISSION 2nd QTR 2016
38995 7/29/2016 000404 SPOKANE VALLEY HERITAGE MUSEUM July 2016
July 5, 2016
June 2016
38996 7/29/2016 000405 SPOKANE VALLEY PARTNERS
38997 7/29/2016 001969 SUNSHINE DISPOSAL
38998 7/29/2016 001922 SWANK MOTION PICTURES INC
38999 7/29/2016 005189 VALKENAAR, HEIDI
39000 7/29/2016 003175 VISIT SPOKANE
33 Vouchers for bank code : apbank
33 Vouchers in this report
June 2016
1053328
RG 2205601
Expense
June 2016
Fund/Dept
001.076.302.576
402.402.000.531
001.076.305.575
105.000.000.557
001.090.000.550
105.000.000.557
105.000.000.557
001.090.000.560
Description/Account
Amount
SPOKANE CO SEWER CHRGS: JIM
Total
WATER CHARGES FOR JULY 2016
Total :
2016 ALLIED MEMBERSHIP DUES
Total
2016 LODGING TAX GRANT REIMB
Total
2016 ECO DEV GRANT REIMBURSE
2016 LODGING TAX GRANT REIMB
2016 LODGING TAX REIMBURSEME
Total
2016 SOC SER GRANT REIMBURSE
Total
101.042.000.542 TRANSFER STATION
001.076.301.571
001.076.301.571
105.000.000.557
Total
MOVIE LICENSES FOR 7/22/2016
Total :
EXPENSE REIMBURSEMENT
Total :
2016 LOGDING TAX GRANT REIMB
Total :
Bank total :
Total vouchers :
1,637.69
1,637.69
1,260.88
1,260.88
350.00
350.00
30,400.00
30,400.00
312.58
473.00
99.00
884.58
19,286.00
19,286.00
504.08
504.08
628.29
628.29
23.86
23.86
13,637.50
13,637.50
246,423.88
246,423.88
vchlist Voucher List Page: 7
08101/2016 11:50:33AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
39001 7/31/2016 000120 AWC Ben67948 001.013.000.513 MIKE JACKSON COBRA PMT 7,096.74
Total:
1 Vouchers for bank code : apbank Bank total :
1 Vouchers in this report Total vouchers :
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
7,096,74
7,096.74
7,096.74
Page: -'
vchlist
08/03/2016 8:49:14AM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor
Invoice
Fund/Dept Description/Account
Amount
39002 8/3/2016 001606 BANNER BANK 8573 July 2016 001.018.016.518 WELCOA.COM 43.68
8573 July 2016 001.018.014.514 WFOA 2,150.00
Total : 2,193.68
39003 8/3/2016 001606 BANNER BANK 8581 July 2016 001.058.057.558 FRAMEWORK, LLC 575.00
8581 July 2016 001.058.055.558 AMAZON.COM 220.96
8581 July 2016 001.058.055.558 ULINE SHIP SUPPLIES 374.15
8581 July 2016 001.058.057.558 GRAINGER 9.33
8581 July 2016 001.058.057.558 INTERNATIONAL CODE COUNCIL 163.05
8581 July 2016 001.058.057.558 INTERNATIONAL CODE COUNCIL 119.57
8581 July 2016 001.058.051.558 AMERICAN CONCRETE INSTITUTE 160.00
Total : 1,622.06
39004 8/3/2016 001606 BANNER BANK 8565 July 2016 101.042.000.542 CREDIT: GREEN RIVER COMMUNI" -300,00
8565 July 2016 402.402.000.531 AMAZON.COM 103.87
8565 July 2016 101.042.000.542 GREEN RIVER COMMUNITY COLLE 380.00
8565 July 2016 001.018.016.518 SHOPKO STORES 86.95
8565 July 2016 001.090.000.519 CASH & CARRY 26.32
8565 July 2016 001.090.000.519 CASH & CARRY 10.59
Total : 307.73
39005 8/3/2016 001606 BANNER BANK 8557 July 2016 001.011.000.511 FERRANTE'S MARKETPLACE CAFE 285.66
8557 July 2016 001.011.000.511 ROSAUERS 26.25
8557 July 2016 001.011.000.511 GREATER SPOKANE VALLEY CHAh 105.00
8557 July 2016 001.011.000.511 GREATER SPOKANE VALLEY CHAh 35.00
Total : 451.91
39006 8/3/2016 001606 BANNER BANK 8599 July 2016 001.076.301.571 KEK COMMUNICATIONS 140.13
8599 July 2016 001.076.305.575 AMAZON.COM 239.96
8599 July 2016 001.076.305.575 MOTION AUTO SUPPLY 8.79
8599 July 2016 001.076.305.575 FIRST AID SUPPLIES ONLINE 63.89
8599 July 2016 001.076.301.571 SHUTTERSTOCK 199.00
8599 July 2016 001.076.301.571 HOBBY LOBBY 6.50
8599 July 2016 001.076.305.575 KC AUTO PAINT 21.94
8599 July 2016 001.076.305.575 FRED MEYER 76.39
8599 July 2016 001.076.305.575 FRED MEYER 29.32
Page: �I�
vchlist
08/03/2016 8:49:14AM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount
39006 8/3/2016 001606 BANNER BANK (Continued)
8599 July 2016 001.076.301.571 HOBBY LOBBY 24.58
8599 July 2016 001 .076.305.575 INLAND NW BUSINESS ALLIANCE 30.00
8599 July 2016 001.076.300.576 BUILD A SIGN.COM 167.22
Total : 1,007.72
5 Vouchers for bank code : apbank Bank total : 5,583.10
5 Vouchers in this report Total vouchers : 5,583.10
I, the undersigned, do certify under penalty of perjury,
that the materials have been fumished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing
['information ❑admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending July 31, 2016
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees Council Total
Gross: $ 278,170.62 $ 4,867.86 $ 283,038.48
Benefits: $ 114,945.83 $ 10,517.06 $ 125,462.89
Total payroll $ 393,116.45 $ 15,384.92 $ 408,501.37
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of
the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, July 26, 2016
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance:
Rod Higgins, Mayor
Arne Woodard, Deputy Mayor
Caleb Collier, Councilmember
Pam Haley, Councilmember
Ed Pace, Councilmember
Sam Wood, Councilmember
Staff
Mark Calhoun, Acting City Manager
Cary Driskell, City Attorney
Mike Stone, Parks & Rec Director
Erik Lamb, Deputy City Attorney
Eric Guth, Public Works Director
John Hohman, Comm & Eco. Dev. Director
Chelsie Taylor, Finance Director
Mark Werner, Police Chief
Sean Messner, Senior Traffic Engineer
Mike Basinger, Senior Planner
Gloria Mantz, Development Engineer
Christine Bainbridge, City Clerk
INVOCATION: Pastor Brad Bruszer of Genesis Church gave the invocation.
PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present
APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
Recognition of Spokane Valley City Building Official Doug Powell John Hohman
Community and Economic Development Director Hohman announced that Spokane Valley City Building
Official Doug Powell was recently named the Washington Association of Building Officials Code Official
for the year 2016; said that prestigious award was as a result of a vote by his peers, and shows the quality
of staff here; said Mr. Powell has worked for the City for about ten years and worked his way up to Building
Official; that part of that job is to oversee the Permit Center and be aware of State and federal items for
those respective building codes; said Mr. Powell served on that Board for two years and was chair of the
Emergency Management Committee, and was instrumental in creating a special Inspection/Fabricator
approval process. Council, staff and the audience gave Mr. Powell a round of applause.
Mayor Higgins also welcomed Liberty Lake Council Member Jessie McGuire, and welcomed students from
Whitworth College.
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
Councilmember Wood : no report
Councilmember Collier: said he attended the Chamber's Business Connections luncheon where they heard
a speech from Coach Shackleford.
Councilmember Haley: no report
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Councilmember Pace: said that he also attended the Chamber's luncheon and enjoyed the inspiring and
informative speech from Coach Shackleford; attended the Spokane Transit Authority (STA) meeting where
a resolution was voted upon about vendors who are disadvantaged, such as women and minorities, and
certifying them for contracts; said he made a point that all discrimination is wrong so he voted against the
resolution; also attended SRTC (Spokane Regional Transportation Council) meeting where they discussed
bridging the valley, the North/South Freeway and where it interfaces with other highways and roads, and
he said that Carnahan wasn't even on their list of roads to consider in their analysis; said he did some follow
up with some of the Washington State Department of Transportation engineers who told him they don't
want traffic on Carnahan as it is a failed intersection and not an arterial; said the engineers agreed to put
that road on their list of roads to study in terms of the North/South Freeway interfaces.
Deputy Mayor Woodard: said he attended the City staff employee appreciation barbeque which is hosted
by the department directors, and said the directors did a great job with the event as a way of thanking
employees; said he also attended the Chamber's meeting and enjoyed Coach Shackleford's speech; and
attended an STA meeting where the fare increase was discussed and that if passed, would be phased in over
two years.
MAYOR'S REPORT: Mayor Higgins reported that he also attended the Chamber lunch as well as the
City employee appreciation barbeque; went to the Fairchild Air Force Base change of command ceremony;
and attended the GSI (Greater Spokane, Inc.) board meeting with a focus on the University District plans
and investments
PROCLAMATION: n/a
PUBLIC COMMENTS: Mayor Higgins invited public comment. No comments were offered
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on July 26, 2016 Request for Council Action Form Totaling:$4,232,053.58
b. Approval of Payroll for Pay Period Ending July 15, 2016: $382,162.78
c. Approval of July 5, 2016 Council Meeting Minutes, Study Session
d. Approval of July 7, 2106 Council Meeting Minutes, Special 3:00 p.m. Meeting
e. Approval of July 12, 2016 Council Meeting Minutes, Special 5:00 p.m. Meeting
f. Approval of July 12, 2016 Council Meeting Minutes, Regular Formal Meeting
g. Approval of July 19, 2016 Council Meeting Minutes, Special 5:00 p.m. Meeting
h. Approval of July 19, 2016 Council Meeting Minutes, Study Session
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent
agenda.
NEW BUSINESS:
2. First Reading Ordinance 16-011 Findings, Mining Moratorium — Erik Lamb
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded
to advance Ordinance No. 16-011, adopting findings of fact justfing a second six-month renewal of the
moratorium on mining and mineral product manufacturing, originally adopted pursuant to Ordinance No.
15-015 and renewed and modified pursuant to Ordinance No. 16-003, to a second reading. Deputy City
Attorney Lamb went over the background of this item as he had in the past, and in response to Deputy
Mayor Woodard's question about receiving any requests for permits, Mr. Lamb said that although no formal
application has been received to -date, there has been some pre -application activity related to the facility at
the Eden Pit, and the request to review the SM6 form, which he said was also discussed at the last meeting,
and which has now been completed and provided to Central Pre -mix. Mayor Higgins invited public
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comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion
carried.
3. First Reading Ordinance 16-012 Mining Moratorium, Second Extension — Erik Lamb
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded
to advance Ordinance No. 16-012, adopting a second six-month renewal on mining and mineral product
manufacturing, originally adopted pursuant to Ordinance No. 15-013 and renewed and modified pursuant
to Ordinance No. 16-003, to a second reading. Mr. Lamb mentioned that as with the previous ordinance,
this will continue the moratorium as well as the workplan, six months from the August 21, 2016 expiration
date. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor:
Unanimous. Opposed: None. Motion carried.
4. Motion Consideration: Spokane Regional Transportation Management Center — Sean Messner/Eric Guth
It was moved by Deputy Mayor Woodard and seconded to continue with the SRTMC through calendar year
2017 and once the Interlocal Agreement is finalized, to bring the document back to Council for approval
as part of a future Council Agenda item. Mr. Messner explained that the issue tonight is whether Council
wants to remain with the SRTMC through calendar year 2017, as August 1St is the date by which Council
must notify SRTMC if we do not want to continue with them effective January 2017; he also noted that we
have our operation center in place and we are fairly self-sufficient in terms of operating cameras, but the
SRTMC provides the service to all our citizens and gets alerts out to the traveling public, which he said
benefits travelers daily. Mr. Messner noted that several grants rely on that regional partnership so there
really is no cost to us. In response to a question from Councilmember Pace about consequences if we don't
continue, Mr. Messner said that for any call for projects, whether it be SRTC (Spokane Regional
Transportation Council), STP (Surface Transportation Program), or CMAQ (Congestion Mitigation and
Air Quality), if we show we are a regional partner, that gives us extra points on our grant application; also
without the SRTMC, we will see an increase in travel time for example, from our City to downtown
Spokane, because if there is an incident on I90, with SRTMC those reaction times will increase and the
travelling public will receive notice of delays; he said our City's operations center is sufficient so there
would be no consequences to staff, only to the travelling public. Deputy Mayor Woodard asked about video
recordings and Mr. Messner explained that the cameras are on a loop with a thirty-second clip continuously
overwritten, and that no images are stored at SRTMC, nor with our City's equipment. Councilmember
Wood said he sees no financial reason not to continue next year as we can opt out later if desired. Mayor
Higgins invited public comment. Tony Lazanis questioned the cost and additional delay times, and
mentioned concerns about a violation of privacy rights if there were recordings. There were no further
comments. Vote by Acclamation (and also by raising hands): In Favor: Mayor Higgins, Deputy Mayor
Woodard, and Councilmembers Haley and Wood. Opposed: Councilmembers Pace and Collier. Motion
carried.
5. Motion Consideration: Fiscal Year 2018 Transportation Improvement Board Call for Projects — Steve
Worley
It was moved by Deputy Mayor Woodard and seconded to authorize the Acting City Manager or designee
to apply for FY 2018 Transportation Improvement Board (TIB) Call for Projects grant funds for the (1)
Sullivan/Euclid Concrete Intersection, (2) Mission Avenue Improvement -Flora to Barker, and (3) 32nd
Avenue Sidewalk SR 27 to Evergreen projects as outlined above. Mr. Worley explained that as noted in
a previous meeting, staff will be submitting grant applications for two projects in answer to this call for
projects; however, he said staff learned that Central Valley School District received final funding for their
new elementary school at the corner of Long and Mission; said we knew it would be coming eventually but
the School District said it would be several years in the future; so now that they are moving forward, staff
felt this would be a good opportunity to get the Mission Avenue project funded with a grant; said the School
District would like to know our road improvement layout so they can incorporate their site design and put
their project out to bid in April next year with the school opening fall of 2018; and he asked if this is
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something Council would like to consider: adding the Mission Avenue Improvement, Flora to Baker project
along with these other two grant applications. Mr. Worley further explained that all this comes with a caveat
dealing with the amount of REET (real estate excise tax) funds, in that accepting these projects will have
significant impacts to that fund balance. Mr. Worley noted that we always have the option if we were
awarded the grants, of whether or not to accept them. Mr. Worley mentioned that staff has received a lot of
neighborhood input on this project, with two lanes with separated sidewalks, and a round -about at Long
and Mission, and that the traffic calming devise would provide safe pedestrian access to the school, and
include a left turn lane.
There was some discussion about the idea of a round -about and how that would help with safety, whether
the neighbors wanted it, and if the radius would accommodate school buses, and if there are other
alternatives. Mr. Worley said that the round -about was suggested as a means of breaking up a long stretch
of roadway in response to the neighborhood's concern about such a long stretch of road turning into a
raceway; said the majority of the neighborhood said it was a good idea. Councilmember Collier asked how
much private property would be lost and Mr. Worley replied that the diagram in the Council packet is an
earlier diagram; that the property owner spoke with staff, that there were four trees on the right-of-way and
part of the round -about would have taken them out; but we agreed with the recommendation of the property
owner to shift that to the west a little and buy more right-of-way from parcels with more vacant property;
he also noted staff would enter into negotiations with each property owner. Deputy Mayor Woodard asked
if staff contacted each property owner on the four corners and if they understand and agree with the project.
Mr. Worley replied that he is not sure if each owner was individually contacted, but they came to the public
meeting, but he would have to verify with the project manager about who attended; said it was a good public
meeting and staff wanted a design to work for the neighborhood and with traffic.
Concerning the idea of other possible alternatives, Mr. Worley said a signalized intersection at that area
would not be warranted based on certain criteria. Traffic Engineer Messner added that most of those nine
criterion for having a signal relate to traffic volumes, some deal with railroad grade crossings, and others
deal with crash data, and said we do not have some of the school data on the number of students who would
walk to school. As an option, Mr. Worley said they could just do a left -turn pocket with a stop sign on
Long, but would need to figure out how the kids would get across; said a four-way stop is not recommended
as they need to keep the main line of traffic traveling smoothly. Deputy Mayor Woodard said there are
means other than signalized intersections; that we could use school beacons and stop signs and the left -turn
pocket; and ticketing is a good way of training people not to speed through areas; and he mentioned that
those fields would fill up with houses in the future; that beacons would have to be part of this and that he
would not vote for the project with a round -around; and he asked about the idea of having a safety island
for the cross -walk. Deputy Mayor Woodard also stated that this is a major road construction/preservation
project, and if we were awarded the grant, he would support taking $1 million in matching funds from our
street preservation fund. Mr. Calhoun then explained the REET balance scenarios included in the Council
item packet. Discussion included comment from Deputy Mayor Woodard that neighbors think government
will do what it wants; said he doesn't like round -about and he hears complaints about them, and feels there
are other ways to calm traffic. After further discussion, it was determined that staff can still write the
applications without mention of what the intersection treatment will be, and to let the TIB know we are still
working on the final project design. Mayor Higgins invited public comment. Ms. Cindy Marshall, said she
is a County resident but has a business here on East Appleway; she expressed concerns with a round -about
and she mentioned the plans of the City of Liberty Lake and their ideas of a round -about; and she cautioned
Council to research the rules and regulations, including maintenance cost, before proceeding. Vote by
Acclamation: In Favor: Unanimous. Opposed: None. Motion carried.
6. Motion Consideration: Council Appointment of Interim Councilmember #7 — Mayor Higgins
At Mayor Higgins' request City Clerk Bainbridge explained the process for nomination and selection of
Interim Councilmember #7. Ms. Bainbridge said that the vacancy is filled when a majority of the remaining
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Council, or at least four Councilmembers affirmatively vote for the applicant. The following is a result of
that process: Councilmember Haley nominated Michelle Rasmussen, the nomination was seconded.
Councilmember Pace nominated Michael Munch, the nomination was seconded. Deputy Mayor Woodard
nominated David Starr, the nomination was seconded. There were no other nominations and the
nominations were closed. The first vote resulted in no quorum with Deputy Mayor Woodard voting for
Michelle Rasmussen, Mayor Higgins and Councilmember Haley voting for David Starr, and
Councilmembers Pace, Collier and Wood voting for Michael Munch. As per the Governance Manual, the
process was repeated a second time with the following outcome: Mayor Higgins and Councilmember Haley
voted for David Starr; and Deputy Mayor Woodard and Councilmembers Collier, Pace, and Wood voted
for Michael Munch. Mr. Munch was declared the new Councilmember and he was sworn in by City Clerk
Bainbridge, and after receiving congratulations took his seat at the dais.
Mayor Higgins called for a recess at 7:30 p.m.; he reconvened the meeting at 7:47 p.m.
PUBLIC COMMENTS: Mayor Higgins invited public comment.
Mr. Gene Strunk, Spokane Valley: said that Council should consider that there have been a number of ads
in the Spokesman Review run by the Spokane Valley Business Association (SVBA); said that organization
has a membership of possibly ten or less, and not all are business owners; that they have run attack ads
against Council and this City; he said their name appears on the Chamber's website, but the SVBA is an
empty shell corporation operating under a 501c4, and using that to condemn people of this Valley and the
businesses therein; he suggested Council discontinue spending any money with the Spokesman Review;
said this is an outrageous way for a Chamber to permit such backdoor use by former Mayor Diana Wilhite;
and suggested Council stop these expenditures when they are openly defying the wishes of thousands of
business people. There were no further public comments.
ADMINISTRATIVE REPORTS:
7. Lodging Tax Advisory Committee, Council Goals and Priorities — Chelsie Taylor
Finance Director Taylor went over the background of Council Goals and Priorities for use of Lodging Tax
revenues, as noted on her Request for Council Action Form, and she explained the rationale for moving
some of the goals with higher priority. After brief discussion, Council concurred with the goals as shown
in the track -change document.
8. Inland Power & Light Electrical Franchise — Cary Driskell
City Attorney Driskell explained the background of the proposed electrical franchise with Inland Power &
Light, which is a cooperative entity providing electricity to some of the City's residences and businesses,
and is one of four providers of electricity within our City. Mr. Driskell noted that the draft ordinance would
be for a twenty-five year franchise. Council agreed to move this item forward to a future agenda for an
ordinance first reading.
9. Comprehensive Plan: Draft Land Use Map Discussion — Mike Basinger
Economic Development Coordinator Basinger gave Council an overview of the draft land use map and the
correlation to the existing conditions report; he mentioned the community vision exercise, Council goals,
and analysis of existing land use; he briefly discussed the various designations, including medium density
residential, multifamily residential and proposed regulations, parks and open space, office zoning,
neighborhood commercial, new neighborhood designations, industrial mixed use, industrial, commercial,
and implementing regulations for single-family. Other areas of discussion included transitioning from one
designation to another, density regulations, parking regulations, landscaping regulations, height
requirements depending on the zones, and the idea of re -purposing some areas along major arterials. Other
discussion included mention of slowing traffic down and people crossing Appleway; and the idea of
flexibility and allowing the owner to make as many development decisions as possible.
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10. Greater Spokane, Inc. Contract Discussion — John Hohman, Gloria Mantz
Director Hohman explained that it was felt that more discussion was needed concerning our contract with
GSI (Greater Spokane, Inc.); said he would like to show how this contracts fits into the larger scope of the
City's Economic Development Program, as well as how it fits into the regional context; he explained that
2016 was the first year of a contract with GSI as previously funds were allocated to GSI through our outside
agency grant application process. Mr. Hohman said our Economic Development Program was created in
2012, that we started working with our regional partners about how we leverage what they are already doing
to get our story out to the public; said we decided to try this contract concept, and he noted the contract is
included with tonight's agenda material. Mr. Hohman said he plans to have another review in about six
months, but that this issue came up during the June workshop, and our Finance Director Taylor is working
on the 2017 budget, we are including a placeholder for this contract to continue in 2017, but in the
meantime, wanted to engage Council's ideas. Mr. Hohman stated that there will be a follow-up presentation
specifically about one manufacturing recruitment project and how they did their work and the role we had,
but tonight's information is from a broader perspective. At approximately 8:50 p.m., it was moved by
Deputy Mayor Woodard, seconded and unanimously agreed to extend the meeting to 9:30 p.m.
Development Engineer Mantz went through the PowerPoint presentation explaining that economic
development is a regional effort and what that effort includes; she mentioned workers' travel patterns in
Spokane Valley as well as patterns in the greater Metropolitan Statistical Area (MSA). She discussed how
Spokane Valley benefits from regional shoppers, then discussed the evolution of our City's Economic
Development Division. Ms. Mantz also explained some of the tasks and services of GSI.
After Mr. Hohman mentioned the next steps, he said he realizes there has been some controversy and
misunderstandings about how GSI functions; and said a big part of that was because we didn't have anyone
to interact with them; said staff has been working on this relationship to break through some of those
traditional problems; said there is still work to be done, but we see value in this contract; that so far we are
only into the contract for six months and that staff will continue to monitor this and give Council a year-
end report prior to initiating the next contract; he said the current contract was heavily negotiated; that we
have limited staff and they have established services and we see that $43,000 as an extremely reasonable
price, one which we could not duplicate; adding that our City's philosophy is we are a contract city and
maintain a smaller staff. Mr. Hohman said there has been concern about GSI's combination or link with
Spokane's Chamber of Commerce; he said our staff never works with the chamber people but instead,
always focuses on the economic development; said those are two separate departments within GSI. Mr.
Hohman said he plans to have further discussion about Spokane Valley having representation on their
Executive Board, which he feels is important so we can have some direct influence on GSI's direction.
Further discussion included mention of the Downtown Spokane Partnership; how GSI represents a larger
region and when a project comes in they look at available properties through the region; mention of the
flow of people between GSI and other jurisdictions, including the Board of County Commissioners; and
cost of dues to belong to the Chamber of Commerce but mention that we are not part of that Chamber. At
approximately 9:27 p.m., it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to
extend the meeting to 9:45 p.m. Deputy Mayor Woodard mentioned performance gages to implement to see
if we are getting our money's worth; that in the past we would hear about several companies they had
recruited with many employees, but that data appears to be repeated for several years; and said that GSI
needs better accuracy in their reporting, and to include more statistics in future reports. Mr. Hohman said
that is one of the items staff will discuss with GSI; he said he thinks they can do a better job of presenting
what role they fill; and whether they should take credit for example, for a hotel coming into town because
they made a few phone calls, as opposed to something that was going to occur anyway.
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11. Advance Agenda — Mayor Higgins
Mr. Calhoun brought up the issue of having a special Council meeting next week, perhaps Wednesday,
August 3; said it would come in handy since there have been some missed meetings; that we could have at
least four items for that agenda. Mayor Higgins mentioned that with the recruitment of the city manager
process and the group hired to search for that vacancy, that the company might be able to come here and
observe that Council meeting, and get a flavor of who we are; adding that such a meeting would be at 6:00
p.m. as usual. Mr. Driskell said staff will determine their availability and even if they are not able to come,
as Mr. Calhoun suggested, he too agrees we could still hold that special meeting to get caught up with some
of the items. Council agreed to schedule the meeting for 6 p.m. Wednesday, August 3. On a different topic,
Councilmember Wood said he would like a presentation from emergency management to hear how they
are prepared for an emergency. Council agreed. Mayor Higgins also noted that the comprehensive plan is
scheduled for the September 6 Council meeting.
INFORMATION ONLY (will not be reported or discussed)
The (12) Department Monthly Reports were for information only and were not reported or discussed.
CITY MANAGER COMMENTS
Mr. Calhoun had no additional comments.
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting
adjourned at 9:35 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
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MINUTES
City of Spokane Valley
City Council Special Regular Meeting
Formal Meeting Format
Wednesday, August 3, 2016
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance:
Rod Higgins, Mayor
Arne Woodard, Deputy Mayor
Caleb Collier, Councilmember
Pam Haley, Councilmember
Mike Munch, Councilmember
Ed Pace, Councilmember
Sam Wood, Councilmember
Staff
Mark Calhoun, Acting City Manager
Cary Driskell, City Attorney
Mike Stone, Parks & Rec Director
Erik Lamb, Deputy City Attorney
Eric Guth, Public Works Director
John Hohman, Comm & Eco. Dev. Director
Chelsie Taylor, Finance Director
Carolbelle Branch, Public Information Officer
Carrie Koudelka, Deputy City Clerk
INVOCATION: Pastor Darrell Cole of Living Hope Community Church gave the invocation.
PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance.
ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: N/A
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
Councilmember Wood said he attended the steering committee meeting for the Growth Management Act
where they discussed land analysis methodology to be used to determine the amount of land available for
development.
Councilmember Collier said he attended the National Night Out event at the Edgecliff SCOPE office.
Councilmember Haley said she attended the National Night Out event at the Edgecliff SCOPE office.
Councilmember Pace said he attended the National Night Out event, riding to several locations with a police
officer. Together, they visited two SCOPE stations, the Holy Trinity Lutheran Church and a potluck. He
said he tried to dispel rumors that the Council is trying to get rid of the Sheriffs contract and SCOPE,
saying that is not the intent of the Council.
Deputy Mayor Woodard said he went to the Greater Spokane Incorporated (GSI) Port of Seattle district
meeting at Spokane Community College.
MAYOR'S REPORT: Mayor Higgins reported that he attended the Spokane Valley Chamber of
Commerce grand opening of Viking Builders housed in the former Nut Factory building where he
welcomed the new business to Spokane Valley. He said he also attended a Visit Spokane board meeting,
the National Night Out event, and a Washington State Department of Transportation joint advisory
committee meeting regarding the North-South Freeway.
PROCLAMATION: N/A
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PUBLIC COMMENTS: Mayor Higgins invited public comment.
Robert Blum, Spokane Valley said he would like to express his thoughts on the recent conversation
regarding a City identity. He said identity has to do with the character traits of people in power and citizens
want good people representing them in the police force and the administration. He said our City's law
enforcement and permitting processes are good; that people want transparency and fiscal restraint from the
City Council, a true sense of community and respect for the citizens.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on August 2, 2016 Request for Council Action Form Totaling: $912,462.64
b. Approval of July 26, 2016 Council Meeting Minutes, Special 5:00 p.m. Meeting
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent
agenda.
NEW BUSINESS:
2. Second Reading Ordinance 16-011 Findings, Mining Moratorium — Erik Lamb
After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and
seconded to approve Ordinance No. 16-011, adopting findings of factjustifying a second six-month renewal
of the moratorium on mining and mineral product manufacturing, originally adopted pursuant to
Ordinance No. 15-013 and renewed and modified pursuant to Ordinance No. 16-003. Deputy City
Attorney Lamb went over the background of this item as he had in the past, and said state law requires that
we adopt findings justifying the adoption of the ordinance for the moratorium. In response to Deputy Mayor
Woodard's question about receiving any requests for permits, Mr. Lamb said there have been no new
applications to his knowledge other than the SM6 form from Central Pre -mix previously discussed. Mayor
Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous.
Opposed: None. Motion carried.
3. Second Reading Ordinance 16-012 Mining Moratorium, Second Extension — Erik Lamb
After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and
seconded to approve Ordinance No. 16-012, adopting a second six-month renewal on mining and mineral
product manufacturing, originally adopted pursuant to Ordinance No. 15-013 and renewed and modified
pursuant to Ordinance No. 16-003. Mr. Lamb said this is the companion ordinance to Ordinance 16-011.
He said state law requires that we hold a public hearing and adopt findings of fact, which Council has done.
He said the ordinance will adopt a second six-month renewal with the same terms that were adopted in
February of 2016 and will expire in February of 2017. Councilmember Wood asked if the moratorium
would expire when the Comprehensive Plan is updated, should that happen before the February 2017 date.
Mr. Lamb confirmed that it would. Mayor Higgins invited public comment; no comments were offered.
Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried.
4. First Reading Ordinance 16-013 Inland Power & Light Electrical Franchise — Cary Driskell
After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Woodard and
seconded to advance Ordinance 16-013 granting an electrical franchise to Inland Power & Light to a future
agenda for a second reading. City Attorney Driskell said this is the first reading of a proposed franchise
ordinance granting Inland Power & Light a twenty-five year franchise to continue their operations in the
City's rights-of-way. Deputy Mayor Woodard asked him to explain what happens when facilities are
abandoned in the rights-of-way. Mr. Driskell explained that when the franchises were granted by Spokane
County, they were less concerned when a franchise abandoned their facilities in the rights-of-way and that
it is not uncommon to find abandoned gas or telecommunication facilities when we begin road projects,
causing cost and delay to the project. He said a few years ago, the City took the view that because facilities
Minutes Regular Council Meeting: 08-03-2016 Page 2 of 5
Approved by Council:
DRAFT
are installed by the utility for their customers it is inappropriate for the City to pay the cost to remove
abandoned facilities and distribute that cost to the citizens. He said that is a new change that will be
discussed with the remaining utility companies, some of which may be tougher discussions, but he said
Inland Power and Light and Avista have both agreed this is an appropriate approach. Mr. Driskell said the
options for removal of the abandoned facilities are either at the time of expiration of the franchise, the utility
can pull the facilities or the City will agree to keep them in the City rights-of-way but at such time a project
requires it to be removed, the utility would need to pay to have them removed.
Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation In Favor:
Unanimous. Opposed: None. Motion carried.
PUBLIC COMMENTS: Mayor Higgins invited public comment; no comments were offered.
ADMINISTRATIVE REPORTS:
5. FASTLANE Grant Application — Eric Guth
Public Works Director Guth said this is a new grant program that came out in 2016 for $4.5 billion that will be
spread out over the next five years, primarily for freight transportation. He said the grant is broken into two
categories: small projects ranging from $5 million to $25 million and large projects that range from $25 million
to a maximum of $100 million He said the grant funds can be used toward as much as sixty percent of the project
total and the program allows matching funds to come from other federal, state or local funds. Mr. Guth said the
City applied for the grant using the Barker Overpass and Pines Underpass projects combined and fell into the
large project category but it was not selected for funds this year. He said the U.S. Department of Transportation
(DOT) selects the projects that will go to Congress who then have sixty days to review for grant award. He said
we plan to apply again in the spring of 2017, likely around April, and he said staff will debrief with Washington
DOT to see how we might make our application stronger. He said there were eighteen total projects, eleven large
and seven small. Of the large projects, seven were granted to DOT projects and of the seven small projects, four
went to DOT projects.
Councilmember Collier asked if the City is using innovative technology to include as part of our application for
the grant. Mr. Guth said we are weak in that category because our projects are not at grade level, with either an
overpass or an underpass so we do not have the need for that technology. Mayor Higgins said we received a
letter saying we did not get TIGER grant funds either and Mr. Guth confirmed that is correct and he will be
giving a report to Council discussing the TIGER grant in the next couple weeks.
6. Browns Park Lease to Water District #3 — Cary Driskell
City Attorney Driskell said the City has been making major renovations at Browns Park including a new
splash pad in which we need to work with Water District #3 (the District) to get water to the splash pad. In
discussions with Water District #3, we found a 35 -year lease with the District for the pump house located
just east of the parking lot. He said the lease expired three years ago and unfortunately, we had not been
tracking the lease. In researching the lease, he said in 1971 the Yamamoto family transferred the land to the
Brown family and in 1975, the Brown's transferred the land now known as the park to Spokane County. In
1978, the County worked with Washington Water Power, now Avista, to arrange for a 35 -year lease for
location of a wellhead and pump house. We cannot find the transfer of the 1969 easement from the
Yamamoto family and that has been part of the discussion with the District. He said the District does not
want a lease agreement and instead seek an easement because of the investment they have with the wellhead,
which he said has been a significant point of their conversation. With ownership of the property, he said, it
makes sense to be able to revisit with Council any changes in the park that may come up in the future and
he said facilities above ground limit uses for improvements. He said the District is concerned the City could
sell the park and he is looking for direction from Council as to this draft proposal. Previously, the City did
not charge the District for its land use in the park and the District did not charge the City for the water used
in the park.
Minutes Regular Council Meeting: 08-03-2016 Page 3 of 5
Approved by Council:
DRAFT
Councilmember Pace asked what we thought the pump house was if we did not know about a lease with
the District. Mr. Driskell said we knew the pump house belonged to Water District #3 but we did not know
we had a 35 -year lease that had expired. Parks and Recreation Director Stone said we were aware there was
a lease but we did not spend the time to find out when the lease was set to expire. He said we just worked
alongside the District consistent with the way the County had done previously. Mr. Pace asked what the
City needs from the District in terms of granting a lease or an easement. Mr. Driskell said staff tried to
address that in the proposal. He said the addition of a splash pad will take more water but the volleyball
courts removed turf so, overall, the City should be using less water. He said the proposal includes taking a
water use average from 2011 and paying fair market rates for any use above that average. Councilmember
Pace said he leans toward granting an easement unless others convince him otherwise. Councilmember
Munch said with the lease the City got free water and the District did not have to pay rent. He said that with
an easement the District would not have to answer to the City at all. Mr. Driskell said that terms would be
negotiated with regard to that. Councilmember Wood said he is for granting the District an easement and
asked about first right of refusal. Mr. Driskell said the District wants permanence to try to provide long-
term security of their investment. Because of this, the City is offering an additional fifteen years to a new
thirty-five year lease as a first right of refusal, amounting to a total of eighty-eight years. Councilmember
Collier asked if we can require using non-toxic or organic products under Use of Premises on page 3 of 7.
Mr. Driskell said he does not expect that would be an issue.
Deputy Mayor Woodard asked if the sanitary zone is a 150 -foot radius from the wellhead and he asked
what we could do on top of the sanitary zone if we sold or repurposed the park. Mr. Driskell said the sanitary
zone is essentially a 300' x 300' swath of land in which park uses are not a problem and it has not been a
contamination concern. He said from the District's point of view, if the lease expires, we can sell the land
to a developer. He said the District would then need to remove their facilities and they are looking to secure
permanence. Deputy Mayor Woodard asked how many households that well and pump house can serve and
asked Mr. Driskell to explain how he calculated the eighty-eight years. Mr. Driskell said he does not know
how many households that well can serve but he can find out. He said the eighty-eight years is based on the
35 -year lease that expired plus the three years since it expired, a new lease of thirty-five years and the offer
of the additional fifteen years as first right of refusal. Mr. Woodard said as far as the abandonment clause,
he said we should consider whether all citizens of the city should pay for the service provided to a few
citizens. Councilmember Haley asked for clarification as to what the proposal for the easement entails. Mr.
Driskell said the City provides an easement to the District and the District provides the City with free water
for five years. Councilmember Munch said it seems like we had a mutually beneficial agreement before
and now we will not have that and with an easement the District would be getting a much better deal. He
said he thinks we should stick with the lease because we do not know what could happen in thirty-five or
fifty years because things can change. Councilmember Wood asked if we could negotiate terms with regard
to the District providing the City with water. Mr. Driskell said he can talk to their attorney but right now
they have proposed an easement in exchange for five years of water and after five years, the City is to pay
full market price for the water. Mr. Woodard said easements enslave property and they only go away by
mutual consent of both parties, or when the owner of the easement gains ownership of the property. He said
he thinks the City should pay for the water used in the park the way we do in other parks. Mr. Driskell said
he will continue the discussion of options with the District's attorney and bring back possible options to
Council to make a decision. He said he will look into non-toxic treatments and how many households are
served by that specific facility. He said he will also provide Council with a map of the park design plan
showing the volleyball courts, splash pad, pump house and easement relationships.
7. Council Training: Open Public Meetings Act and Public Record Act — Cary Driskell, Erik Lamb
City Attorney Driskell said the training will be broken into two segments, Open Public Meetings and Public
Records Requests.
Mayor Higgins called for a recess at 7:15 p. m. The meeting reconvened at 7:25 p. m.
Minutes Regular Council Meeting: 08-03-2016 Page 4 of 5
Approved by Council:
DRAFT
Deputy City Attorney Lamb said state law requires training be provided to new Councilmembers within
ninety days of taking office and he said additionally, the City offers annual training to Council and
employees. He conducted training on the Public Records Act using the PowerPoint presentation. Mr.
Driskell then conducted training on the Open Public Meetings Act and the Appearance of Fairness Doctrine.
8. Advance Agenda — Mayor Higgins:
There were no additions or comments regarding the Advance Agenda.
CITY MANAGER COMMENTS
Acting City Manager Calhoun said installation of the playground equipment at Terrace View Park is
scheduled to begin Monday, August 8th. He said we have had the equipment for a while but we have been
waiting for a certified installer. He added that Council has the opportunity to visit Metals Fab, the metal
fabricator for the new City Hall building, at 2:00 p.m. on Wednesday, August 10th. He said if more than
three Councilmembers plan to attend, we will need to notice the tour as a meeting. At the August 9th
Council meeting, he said we will be looking at the budget and anticipate adopting the budget on November
8th. Also at the August 9th meeting we will have an update on the legislative agenda and begin development
of the 2017 legislative agenda for our City.
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:20 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Minutes Regular Council Meeting: 08-03-2016 Page 5 of 5
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Proposed Resolution 16-010 Greenhouse Gas Emissions
Reduction Policy
GOVERNING LEGISLATION: RCW 70.235.070 - Distribution of funds for infrastructure and
capital development projects - Prerequisites
PREVIOUS COUNCIL ACTION TAKEN: Info Only RCA, July 5, 2016 and Admin Report, July
12, 2016.
BACKGROUND: In 2009 the State of Washington adopted RCW 70.235 related to Limiting
Greenhouse Gas Emissions. RCW 70.235.070 specifically reads:
"Beginning in 2010, when distributing capital funds through competitive
programs for infrastructure and economic development projects, all state agencies
must consider whether the entity receiving the funds has adopted policies to reduce
greenhouse gas emissions. Agencies also must consider whether the project is
consistent with:
(1) The state's limits on the emissions of greenhouse gases established in RCW
70.235.020;
(2) Statewide goals to reduce annual per capita vehicle miles traveled by 2050, in
accordance with RCW 47.01.440, except that the agency shall consider whether
project locations in rural counties, as defined in RCW 43.160.020, will maximize the
reduction of vehicle miles traveled; and
(3) Applicable federal emissions reduction requirements."
While a greenhouse gas emission policy is not technically required when applying for state grant
funds, to comply with RCW 70.235.070, grant agencies are awarding project points to
jurisdictions that have a greenhouse gas emission policy.
Currently, the City of Spokane Valley practices measures to reduce greenhouse gas emissions
that include:
• The City has adopted a Comprehensive Plan that includes Transportation, Land Use,
and Bike and Pedestrian elements that reduce the need for additional vehicle trips for
people seeking goods, services, and work in and around their neighborhoods.
• New street and traffic lighting includes new LED -type lights, using less electricity,
decreasing the City's greenhouse emissions, and the dependence on foreign oil.
• The City has adopted a pavement cut policy, reducing preliminary pavement failure and
thereby decreasing the likelihood of additional work to fix problems.
• Pavement preservation projects for the City undergo an engineering analysis to
determine if hot -in-place recycle or warm pavement can be used to reuse as much of the
existing pavement as possible. Existing pavements are milled (with a large grinding
machine) and then recycled into new pavement. Currently, all new asphalt mixes can
include up to 20% of recycled asphalt.
• The City currently integrates work with other City departments, agencies, and utility
companies to combine all work within a project's boundaries so that multiple projects can
be constructed at the same location, i.e. water, sewer, street, power, cable, etc.
City staff conducted a public meeting on July 27th, 2016 to present the proposed Greenhouse
Gas Emission Reduction Policy to the public. At that meeting there was some concern for the
cost to the taxpayers if the City implements this policy. There was also concern for penalties
that might be assessed if a resident or business owner does not comply with the policy. After
discussion, the consensus at the meeting was that because the City already complies with the
goals outlined in the draft document and that there would be no penalty associated with this
policy, the City should implement this ordinance to receive credit when applying for state and
federal funds.
OPTIONS: 1) Approve the Resolution, with or without modifications, or 2) take other
appropriate action.
RECOMMENDED ACTION OR MOTION: Move to approve Resolution 16-010 adopting a
Greenhouse Gas Emissions Reduction Policy.
BUDGET/FINANCIAL IMPACTS: Minimum financial impacts as policy will focus on
suggestions related to what staff is currently performing to meet current business practices.
STAFF CONTACT: Steve M. Worley, PE - Capital Improvement Program Manager
Eric Guth, PE — Public Works Director
ATTACHMENTS: Draft Resolution: Greenhouse Gas (GHG) Emissions Reduction Policy
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 16-010
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A GREENHOUSE GAS EMISSIONS REDUCTION POLICY
FOR THE CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATED
THERETO.
WHEREAS, the State of Washington adopted chapter 70.235 RCW in 2009 related to limiting
greenhouse gas emissions; and
WHEREAS, state, regional and local governments throughout the United States are adopting
policies to reduce byproducts caused by the combustion of fossil fuels in an effort to reduce greenhouse
gases; and
WHEREAS, the City continues its efforts to be good stewards of its public resources through the
implementation of programs and policies that promote recycling, green space preservation, clean air,
reduce energy bills, traffic congestion and the need for imported oil, and gives its residents and visitors
more transportation choices for biking and walking; and
WHEREAS, the City also promotes economic development and job creation through energy
conservation and new energy source development and usage.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington as follows:
Section 1. Greenhouse Gas Emissions Reduction Policy Adopted. Pursuant to RCW 70.235.070, the
City Council hereby adopts the following Greenhouse Gas Emissions Reduction Policy:
GREENHOUSE GAS EMISSIONS REDUCTION POLICY
The City shall, in all City actions, consider and use its reasonable efforts to implement and effect the
following policies:
A. PUBLIC BUILDINGS.
1. All new publicly funded buildings should be cost-effective with an energy-efficient
design.
2. Encourage energy conservation practices in buildings by raising the awareness of
employees' own energy use.
B. EMPLOYEES. Support an alternative commute -trip reduction program which includes car-
pooling, van -pooling, walking, biking, flex -work schedules, and the use of public transit.
C. FLEET/VEHICLES.
1. Consider cost-effective and energy-efficient fleet vehicle replacements.
2. Consider methods to reduce pollutants from transportation activities, including
through the use of cleaner fuels and vehicles, increasing alternatives to driving alone,
and reducing City -vehicle idling time.
Resolution 16-010, Adopting a Greenhouse Gas Emissions Reduction Policy Page 1 of 3
DRAFT
D. PURCHASING.
1. Consider purchasing practices and standards to support reductions in greenhouse gas
emissions, including preferences for energy-efficient office equipment, and the use of
recycled materials and manufacturers that have implemented energy-efficient
management practices.
2. Review bidding standards and contracting practices that encourages overall cost-
effectiveness and greenhouse gas emissions reduction as allowed within the law.
E. EQUIPMENT.
1. Manage street lighting needs by applying lighting standards and using lamps that
will assure safe and effective illumination at minimum cost and energy use.
2. Consider efforts to reduce pollutants from transportation activities, including
through the use of cleaner fuels and vehicles and increasing alternatives to driving
alone, as well as through design and land use.
F. WASTE REDUCTION/USE.
1. Encourage the use of building construction materials made from recycled,
recyclable materials and the use of above -code sustainable construction methods.
2. Reduce greenhouse gas emissions waste through improved management of waste
handling and reductions in waste generation.
G. LAND USE.
1. Encourage a development pattern that maximizes cost effectiveness for the existing
infrastructure; reduces the need for new roads, utilities and other public works in
new growth areas; and enhances non -automobile transportation.
2. Encourage new growth into existing City/urban reserve areas.
3. Encourage alternative modes of transportation.
4. Whenever possible, urban development should occur only where urban public
facilities and services exist or can be reasonably made available.
H. GLOBAL
1. Protect and enhance the environment and public health and safety when providing
services and facilities.
I. PUBLIC EDUCATION/OUTREACH
1. Consider energy conservation actions to raise public awareness of the value of wise
energy use.
2. Continue providing a recycling program to reduce the amount of waste produced.
3. Coordinate with other agencies and outreach efforts to align messages on topics such
as:
• Energy efficiency and conservation, and green energy
• Trip reduction, public transit, carpooling, vanpooling, walking, bicycling, and
alternative modes of transportation
• Green building and energy-efficient design
• Waste reduction, recycling, and composting
• Water conservation and water -efficient design and products
Resolution 16-010, Adopting a Greenhouse Gas Emissions Reduction Policy Page 2 of 3
DRAFT
• Benefits of buying local, and information about locally grown, prepared, and
manufactured goods and local services
J. TRANSPORTATION
1. Consider transportation projects that will contribute to a reduction in vehicle miles
traveled per capita, while maintaining economic vitality and sustainability.
2. Provide safe and convenient access for pedestrians and bicyclists to cross, and travel
along major transit priority streets.
3. Consider signal timing programs providing emissions reduction benefits, including
maintenance of the synchronization system, and coordinate with adjoining
jurisdictions as needed to optimize transit operation while maintaining a free flow of
traffic.
4. Support voluntary, employer -based trip reduction programs through the local transit
service.
K. OTHER
1. Coordinate with other agencies in the region to develop and implement cost-
effective waste management.
2. Encourage water -efficient landscapes and irrigation, including:
• Plant drought -tolerant and native species, and covering exposed dirt with moisture -
retaining mulch
• Install water -efficient irrigation systems and devices, including advanced technology
such as moisture -sensing irrigation controls
Section 2: Effective Date. This Resolution shall be effective upon adoption.
PASSED by the City Council of Spokane Valley, Washington, this day of August, 2016.
CITY OF SPOKANE VALLEY
L.R. Higgins, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Resolution 16-010, Adopting a Greenhouse Gas Emissions Reduction Policy Page 3 of 3
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016
Check all that apply: ❑ consent ❑ old business
❑ information ❑ admin. report
Department Director Approval: ❑
• new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Confirmation of Mayoral Appointments:
Councilmembers to Boards and Committees
GOVERNING LEGISLATION: Various ordinances, resolutions, interlocals, bylaws, and state
statutes.
PREVIOUS COUNCIL ACTION TAKEN: Annually, the Mayor makes appointment
recommendations to place Councilmembers on various regional board and committees, however,
there are now some board/committee vacancies as a result of former Councilmembers Grafos,
Hafner, and Bates/Gothmann's resignations.
BACKGROUND: The following are Mayor Higgins' recommendations for each Councilmember's
committee assignments:
Health District Board - Councilmembers Mike Munch and Pam Haley
[replaces Chuck Hafner and Dean Grafos]
Emergency 9-1-1 Board — Councilmember Caleb Collier
[replaces Chuck Hafner]
Spokane Transit Authority (STA) - Councilmember Pam Haley
[replaces Chuck Hafner; Councilmember Ed Pace remains as delegate]
Visit Spokane — Mayor Higgins, and as alternate - Councilmember Pam Haley
[replaces Bill Bates/Bill Gothmann]
Wastewater Policy Advisory Board — Councilmember Caleb Collier
[replaces Dean Grafos; Councilmember Ed Pace remains as delegate]
OPTIONS: Move to confirm the Mayoral appointments of Councilmembers to the committees and
boards as modified or listed above.
RECOMMENDED ACTION OR MOTION: I move to confirm the Mayoral appointments of
Councilmembers to the committees and boards as listed above, for the remainder of 2016.
BUDGET/FINANCIAL IMPACTS: n/a
COUNCIL CONTACT: Mayor Higgins
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016 Department Director Approval:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Legislative Update and 2017 Legislative Agenda
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: At the June 14, 2016 Budget Workshop, Council
discussed possible items to include on the 2017 Legislative Agenda.
BACKGROUND: This is an opportunity for Council to discuss potential items for the 2017
Legislative Agenda. Our proposed legislative calendar is as follows:
• August 9, 2016 - Administrative Report and discussion with City of Spokane Valley
lobbyist Briahna Murray of Gordon Thomas Honeywell.
• August 23, 2016 - Administrative Report.
• September 6, 2016
o Council motion to formally approve the 2017 Legislative Agenda.
o Proclamation thanking local legislative delegation for their efforts in the 2016
Legislative Session
• October 2016 - Council meets w/ legislative delegation to discuss 2017 Legislative
Agenda.
• January 2017 - Session Begins
OPTIONS: For discussion only
RECOMMENDED ACTION OR MOTION: For discussion only
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Mark Calhoun and Briahna Murray
ATTACHMENTS:
• 2017 Legislative Agenda
• Legislative Update PowerPoint Presentation
CITY OF SPOKANE VALLEY, WA
2017 LEGISLATIVE AGENDA
Support Legislation Clarifying Valley Water Providers' Water Rights
The City of Spokane Valley residents and businesses receive water through a number of regional water
providers. To ensure adequate water supply for the growing Valley community, current law needs to be
changed to clarify the water rights held by these water providers are for municipal water supply purposes
and are not subject to relinquishment. The water providers serving Spokane Valley are using water rights
currently designated for agricultural irrigation and dairy purposes, rather than for municipal water supply
purposes. The Department of Ecology has indicated that agricultural irrigation and dairy purpose of use
water rights held or acquired by a municipal water supplier cannot be considered municipal water supply
purposes without filing for a change of use permit. The concern with filing a change of use permit process
is that it will be slow, costly, and may diminish the overall water right. The City supports legislation that
clarifies that the water rights held by water providers serving the Spokane Valley region can be changed
to municipal water supply purposes without going through the change of use permitting process.
Transportation Funding Request — Barker Road / BNSF Grade Separation Project
The City of Spokane Valley respectfully requests that the state invest in Phase 1 of Bridging the Valley
by allocating funds to the Barker Road/BNSF Grade Separation project. The Barker Road/BNSF Grade
Separation Project replaces an at -grade crossing with an overpass of BNSF's railroad tracks and Trent
Avenue (SR 290). The project will eliminate two at -grade crossings, eliminating train/vehicle crash risks.
The project will improve train travel through the Spokane region, which is a bottleneck of the Great
Northern Corridor. The total project cost is $36 million The City has already secured $9.8 million The
City is seeking $26.2 million in future funding for the Barker Road/BNSF Grade Separation.
Funding Balfour Park Expansion Project
The City of Spokane Valley respectfully requests $4.5 million in funding in the 2017-2019 Capital
Budget for the expansion of Balfour Park. The vision for the Balfour Park Expansion project is to convert
the 8.4 acre site adjacent to the existing park into a major community gathering space, including a multi-
use civic/public market plaza, a multi-purpose shelter with restrooms, stage, expanded play equipment,
children's splash pad, amphitheater seating, public art, flag display, veteran's memorial, community
picnic shelter and plaza, meandering path system, large open play areas and access to the Appleway Trail.
This project is expected to be a catalyst for redevelopment along Sprague in the University City area as it
will complement the newly constructed Spokane Valley City Hall, which sits directly south of this site.
Protect the Local State -Shared Revenues
The City of Spokane Valley requests that the Legislature preserve and restore local state -shared revenues.
These funds include the Liquor Excise Tax Account ($303,724 in 2015), Liquor Board Profits ($806,570
in 2015), Streamlined Sales Tax Mitigation ($572,577 in 2015), Municipal Criminal Justice Assistance
Account ($273,160 in 2015), City -County Assistance Account and Marijuana Revenues ($37,912 in
2015). Specifically, the City supports legislation that removes the 2011 cap on Liquor Profit revenues, to
restore the 50/50 revenue sharing relationship between the state and local governments.
The City supports the Association of Washington Cities' legislative agenda items that serve the best
interests of Spokane Valley
City of Spokane Valley
Preparing for the 2017 Session
1
Gordon Thomas Honeywell Governmental Affairs
Briahna Murray, Vice President
Chelsea Hager, Consultant
m
Washington State Legislature 101
Begins 2nd Monday in
January (January 9, 2017)
• Two-year (biennial) cycle.
▪ In odd -numbered years , the
legislature meets for 105 days.
▪ In even -numbered years, the
legislature meets for 60 days.
The Governor may also call
the legislature into a
special session if needed,
lasting up to 30 days.
Capitol: Olympia
Legislators
- House: 97 members
- Democrats: 49
- Republicans: 4P
- Senate: 49 members
- Democrats: 24
- Republicans: 25
49 Legislative Districts
Budget Process
Biennial Fiscal Year: July 1, 2017 -June 30, 2019
Three budgets:
Operating - Funds state agency operations, including K-12
education system.
Capital - Funds bricks Et mortar projects. Grants Et direct
appropriations.
Transportation - Funds transportation projects, usually
state routes.
Budget Process
State agencies
submit budget
proposals
Senate
Releases
Budget
Governor
Proposes
Budgets
House Releases
Budget
I
.)C50(0?,,,r,
Governor's
Budget
Introduced St
Heard
4
Signed/Vetoed
By The Governor
Legislative Process
Introduction
Hearing In The
Senate
Committee
4
Passed Senate
Committee
Hearing in
House
Committee
Voted On
House Floor
Passed Senate
Rules
Passed House
Committee
4
Passed House
Rules
Voted On Senate
Floor
i
Signed By The
Governor
1
I
6
Why Engage in Olympia?
State budget impacts the city budget
▪ E.g. liquor revenues, marijuana revenues, new responsibilities.
State laws impact the city
▪ E.g. nuisance abatement legislation, GMA legislation, etc.
Opportunity
▪ Secure Funding
Track Record of Success
In recent years, Spokane Valley has been increasingly engaged in
Olympia. It has paid off:
Nuisance Abatement Cost Recovery
▪ Funding for Appleway Trail
▪ Marijuana Lounge Regulations
▪ Funding for Greenacres Park
▪ SEPA Streamlining
▪ Commercial Vehicles - Port of Entry
And much more over our 8 years working together
I
What to expect in the 2017 session?
Many new legislators
Narrow majorities/Potential shift in majorities
McCleary Deadline
Beginning of the two-year cycle - budget opportunities
I
Proposed 2017 Legislative Agenda
See Draft Agenda in Packet
Water Rights Legislation
Funding for Barker Grade Separation
Funding for Balfour Park
Preserve Et Restore State -Shared revenues
What it takes to succeed...
This session will be challenging. While we are your lobbyists, we
can't do it without you:
▪ Willingness to travel to Olympia for hearings
▪ Sending consistent messages to our legislators
▪ Making phone calls/sending emails when requested
There is no guarantee of success.
Next Steps
August 23, 2016 - Administrative report on 2017 Legislative
Agenda
September 6, 2016 - Council motion to formally approve the
2017 Legislative Agenda. Recognize the Legislative delegation
October 2016 - Council meets with legislative delegation to
discuss 2017 Legislative Agenda
January 2017 - Session Begins
Questions?
Briahna Murray
bmurrayCgth-gov.com
(253) 310-5477
Chelsea Hager
chager@gth-gov.com
(253) 359-0474
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016
Check all that apply: ❑ consent ❑ old business
❑ information ® admin. report
Department Director Approval:
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Estimated 2017 revenues and expenditures.
GOVERNING LEGISLATION: State budget law
PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2017
Budget. A proposed budget is currently under review by the City Manager who will present his
Preliminary 2017 Budget to the Council on September 27, 2016.
BACKGROUND: This marks the second occasion where the Council will discuss the 2017
Budget. The first occurred during the June 14, 2016, Council Workshop where the Council
reviewed 2017 Budget worksheets prepared by Staff. By the time the Council is scheduled to
adopt the 2017 Budget on November 8, 2016, you will have had an opportunity to discuss it on
seven separate occasions, including two public hearings to gather input from citizens:
• June 14 Council Budget Retreat
• August 9 Admin report: Estimated 2017 revenues and expenditures
• September 13 Public hearing #1 on 2017 revenues and expenditures
• September 27 City Manager's presentation of preliminary 2017 Budget
• October 11 Public hearing #2 on 2017 Budget
• October 25 First reading on ordinance adopting the 2017 Budget
• November 8 Second reading on ordinance adopting the 2017 Budget
State law requires that the City hold a public hearing on revenue sources for the upcoming
year's budget in order to consider input from the public. This hearing is scheduled to take place
on September 13th. The presentation this evening is an administrative report leading up to the
public hearing. Until City Council adoption all figures currently included in the 2017 Budget
worksheets are preliminary and subject to change by the City Manager.
2017 Budget Overview:
• The 2017 Budget currently includes appropriations of $78,479,624 including $22,133,579 in
capital expenditures, comprised in -part of:
o $8,257,678 in Fund #303 Street Capital Projects.
o $3,904,182 in Fund #309 Park Capital Projects.
o $3,000,000 in Fund #311 Pavement Preservation including $953,200 financed by the
General Fund.
o $5,344,219 in Fund #313 City Hall Construction.
o $910,000 in Stormwater Management Fund #402 and Aquifer Protection Area Fund
#403 projects.
• To partially offset the $22,133,579 in capital costs we anticipate $8,117,367 in grant
revenues which results in 36.7% of capital expenditures being covered with State and
Federal money.
• Budgets will be adopted across 24 separate funds.
1
• The full time equivalent employee (FTE) count will be 88.4 employees compared to 87.4 in
the prior year as a result of one position being added in the new City Hall Operations and
Maintenance department.
Pertaining Specifically to the General Fund:
• The 2017 recurring revenue estimate of $41,462,500 is $1,741,072 or 4.38% greater than
the 2016 amended budget of $39,721,428.
• The 2017 recurring expenditure proposal of $39,977,677 is $285,244 or 0.72% greater than
the 2016 appropriation of $39,692,433.
• General Fund recurring expenditures have been held to an increase of no greater than 1%,
as was directed by Council.
• Recurring revenues currently exceed recurring expenditures by $1,484,823 or 3.58% of
recurring revenues.
• Nonrecurring revenues total $530,925 and include:
o $40,425 as a transfer in from the Solid Waste Fund #106 as a repayment to the General
Fund for various studies and fees related to the Solid Waste program paid out of the
General Fund in the years of 2013 and 2014. The repayment will occur over five years
beginning in 2015 at an annual amount of $40,425.
o $490,500 as a transfer in from the Civic Facilities Capital Projects Fund #310, which
represents amounts that were set aside in Fund #310 in prior years for years in which
the City would have both a lease payment and bond payment for the new City Hall
building.
• Nonrecurring expenditures total $1,189,850 and include:
o $100,000 for Information Technology expenditures including:
■ $20,000 for four copiers to replace those that have reached end of life
■ $80,000 for IT capital items for technology set-up at the new City Hall
o $513,100 for the last year of the lease at the current City Hall location
o $145,000 for the Police Department CAD / RMS
o $50,000 for retail recruitment services
o $12,000 for repair of drain pipes and gutter lines at the pools
o $345,000 for replacement of the Great Room audio/visual equipment at CenterPlace
o $24,750 for carpet replacement in various rooms at CenterPlace
• The total of 2017 recurring and nonrecurring revenues exceeds total expenditures by
$825,898.
• The projected ending fund balance for the General Fund at the end of 2017 is currently
$24,143,733 or 60.39% of recurring revenues.
2
Other Funds:
2017 Budget appropriations (expenditures) in the other funds total $37,312,097 as follows:
Fund
Number
Fund
Name
2017
Appropriation
101 Street Fund
103 Paths and Trails Fund
104 Hotel / Motel Tax - Tourism Facilities Fund
105 Hotel / Motel Tax Fund
106 Solid Waste Fund
107 PEG Fund
120 CenterPlace Operating Reserve Fund
121 Service Level Stabilization Reserve Fund
122 Winter Weather Reserve Fund
123 Civic Facilities Replacement Fund
204 Debt Service Fund
301 REET 1 Capital Projects Fund
302 REET 2 Capital Projects Fund
303 Street Capital Projects Fund
309 Parks Capital Projects Fund
310 Civic Facilities Capital Projects Fund
311 Pavement Preservation Fund
312 Capital Reserve Fund
313 City Hall Construction Fund
402 Stormwater Management Fund
403 Aquifer Protection Area Fund
501 Equipment Rental and Replacement Fund
502 Risk Management Fund
4,851,244
0
0
634, 000
151,800
262,500
0
0
500, 000
0
940, 000
1,166, 208
2,138, 879
8,257,678
3,904,182
490,500
3,050,000
2,611,815
5,344,219
2,199, 072
460, 000
0
350, 000
37, 312, 097
Primary sources of revenues in these other funds include:
• Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street
Fund is anticipated to be $2,020,600.
• Telephone Tax revenues remitted to the City that supports Street Fund operations and
maintenance are anticipated to be $2,200,000.
• Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed
street projects are anticipated to total $1,600,000.
• Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are
anticipated to be $957,000 ($580,000 in the Hotel/Motel Tax Fund #105 and $377,000 in the
Hotel/Motel Tax — Tourism Facilities Fund #104).
• Stormwater Management Fees that are estimated at $1,860,000.
• Aquifer Protection Area Fees are estimated at $460,000.
3
Funding Challenges:
• Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver
historic levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and
telephone utility tax revenues.
o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however,
they are generally flat or declining in recent years due to improvements in vehicle fuel
mileage.
o Telephone utility taxes have been declining at an average of 4.92% per year, which we
believe is due to the elimination of land lines by individual households. The revenues
from this tax reached a high of $3.1 million in 2009 (the year the tax was implemented)
and is currently estimated to generate $2.2 million in 2017.
• Balancing the cost of pavement preservation against other transportation and infrastructure
needs.
o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to a
reduction in the contribution from the Street Fund #101 related to declining revenues and
an elimination of contributions from the Civic Facility Replacement Fund #123. The fund
balance in Fund #123 is planned to be entirely depleted at the end of 2016.
o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the
City's ability to provide match funding for State and Federal grants received for other
street projects.
o Railroad grade separation projects (overpasses and underpasses) are exceptionally
expensive endeavors and are largely beyond the City's ability to finance through existing
sources of revenue.
OPTIONS: State law requires a public hearing on 2017 estimated revenues and expenditures.
A hearing is scheduled for September 13, 2016.
RECOMMENDED ACTION OR MOTION: No action is requested at this time.
BUDGET/FINANCIAL IMPACTS: Given that the budget will not be adopted by the Council until
November 8, 2016, it is possible the figures may be modified as we refine estimates of revenues
and expenditures.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Power Point presentation.
• Assorted 2017 Budget information:
o Pages 1-13 Budget summary information with detail by fund.
o Page 14 General Fund budget change from June 14 to August 9.
o Page 15 General Fund revenue and expenditure line -item changes.
o Page 16-18 General Fund department changes from 2016 to 2017.
o Page 19 Full-time equivalent employees (FTEs).
4
City of Spokane Valley
2017 Budget Discussion
Administrative Report on
2017 Revenues and Expenditures
August 9, 2016
8/4/2016 1
2017 Budget Summary
All Funds
Total appropriations across all City Funds of $78.5 million
including:
$41.2 million in the General Fund which is comprised of just under
$40 million recurring and $1.2 million nonrecurring.
$37.3 million spread across 23 additional funds.
$22.1 million in capital expenditures.
FTE count proposed to be 88.4 employees in 2017.
Proposed increase of 1 FTE related to the new City Hall Operations
and Maintenance department.
8/4/2016 2
General Fund
REVENUES:
Total recurring 2017 revenues of $41,462,500 as
compared to $39,721,428 in 2016 for an increase of
$1,741,072 or 4.38%.
All revenue estimates are based upon a combination of
historical collections and future projections with some
increasing and others decreasing.
2 largest sources are Sales Tax and Property Tax which
are collectively estimated to account for $34,054,600 or
82.1% of 2017 General Fund revenues.
8/4/2016 3
General Fund
General sales tax collections are estimated at
$19,852,100, an increase of $1,371,600 or 7.42% over the
2016 Amended Budget.
Property Tax levy is not proposed to include the 1%
increase authorized by State law.
2017 Levy is estimated at $11,614,500
Levy assumes we start with the 2016 levy of $11,489,500 +
estimated new construction of $125,000.
8/4/2016 4
General Fund
Nonrecurring revenues are $530,925, and include:
$40,425 for Solid Waste Fund #106 repayments to the General
Fund
$490,500 of transfers in from the Civic Facilities Capital Projects
Fund #310
8/4/2016 5
General Fund
EXPENDITURES:
2017 recurring expenditure proposal of $39,977,677 as
compared to $39,692,433 in 2016 for an increase of
$285,244 or 0.72%.
Recurring revenues currently exceed recurring
expenditures by $1,484,823 or 3.6% of recurring
revenues.
8/4/2016 6
General Fund
Nonrecurring expenditures total $1,189,850 and include:
$100,000 of IT related capital replacements
$513,100 in lease payments for the last year of the lease
$145,000 for Police Department CAD / RMS
$50,000 for retail recruitment
$12,000 for repairs to drain pipes and gutter lines at the pools
1 $345,000 for the replacement of the Great Room audio/visual
syste m
$24,750 for carpet replacement in various rooms at
CenterPlace
8/4/2016 7
General Fund
The total of 2017 recurring and nonrecurring revenues
exceeds total expenditures by $825,898.
Projected fund balance at the end of 2017 is currently
$24,143,733 or 60.39% of recurring expenditures.
8/4/2016 8
Other Funds
Motor Vehicle Fuel Tax revenue that is collected by the
State and remitted to the Street Fund is anticipated to be
$2,020,600.
Telephone Taxes that are remitted to the City and support
Street Fund operations and maintenance are anticipated
to be $2,200,000.
Real Estate Excise Tax (REET) revenues that are in large
part used to match grant financed street projects are
anticipated to total $1,600,000.
8/4/2016 9
Other Funds
Hotel/Motel Tax revenues that are dedicated to the
promotion of visitors and tourism are anticipated to be
$957,000.
Stormwater Management Fees of $1,860,000.
Aquifer Protection Area fees of $460,000.
8/4/2016 10
Other Funds —Challenges
Declining revenues in the Street O&M Fund #101 that will
impact our ability to deliver historic levels of service.
Telephone utility tax revenues
Balancing the cost of pavement preservation against other
transportation and infrastructure needs.
Use of REET for pavement preservation limits availability of funds
for grant matching.
Railroad grade separation projects
8/4/2016 11
Future Council Budget Discussions
Sept. 13 — Public Hearing #1 on revenues and
expenditures
Sept. 27 — City Manager presentation of Preliminary 2017
Budget
Oct. 11 — Public hearing #2 on 2017 Budget
Oct. 25 — First reading of ordinance adopting 2017
Budget.
Nov. 8 — Second reading of ordinance adopting 2017
Budget.
8/4/2016 12
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
#001 - GENERAL FUND
RECURRING ACTIVITY
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
°/a
Revenues
Property Tax 11,479,200 0 0 11,479,200 11,614,500 135,300 1.18%
Sales Tax 18,210,500 270,000 0 18,480,500 19,852,100 1,371,600 7.42%
Sales Tax - Public Safety 867,400 0 0 867,400 919,000 51,600 5.95%
Sales Tax - Criminal Justice 1,556,400 0 0 1,556,400 1,669,000 112,600 7.23%
Gambling Tax and Leasehold Excise Tax 333,700 0 0 333,700 341,500 7,800 2.34%
Franchise Fees/Business Registration 1,154,000 0 0 1,154,000 1,200,000 46,000 3.99%
State Shared Revenues 2,024,528 0 0 2,024,528 2,104,600 80,072 3.96%
Fines and Forfeitures/Public Safety 1,443,500 0 0 1,443,500 1,361,000 (82,500) (5.72%)
Community Development 1,491,500 0 0 1,491,500 1,449,300 (42,200) (2.83%)
Recreation Program Revenues 595,200 13,000 0 608,200 640,900 32,700 5.38%
Miscellaneous Department Revenue 95,900 0 0 95,900 94,000 (1,900) (1.98%)
Miscellaneous & Investment Interest 103,500 0 0 103,500 133,500 30,000 28.99%
Transfers in - #101 (street admin) 39,700 0 0 39,700 39,700 0 0.00%
Transfers in - #105 (h/m tax -CP advertising) 30,000 0 0 30,000 30,000 0 0.00%
Transfers in - #402 (storm admin) 13,400 0 0 13,400 13,400 0 0.00%
Total Recurring Revenues 39,438,428 283,000 0 39,721,428 41,462,500 1,741,072 4.38%
Expenditures
City Council 506,869 0 0 506,869 509,727 2,858 0.56%
City Manager 717,303 0 0 717,303 724,435 7,132 0.99%
Legal 479,951 0 0 479,951 509,694 29,743 6.20%
Public Safety 24,703,749 0 0 24,703,749 24,950,372 246,623 1.00%
Deputy City Manager 737,002 0 0 737,002 750,277 13,275 1.80%
Finance / IT 1,253,080 0 0 1,253,080 1,282,460 29,380 2.34%
Human Resources 255,694 0 0 255,694 262,417 6,723 2.63%
Public Works 966,870 0 0 966,870 981,932 15,062 1.56%
City Hall Operations and Maintenance 0 0 0 0 303,918 303,918 0.00%
Community & Economic Dvlpmnt - Admin 272,107 0 0 272,107 282,962 10,855 3.99%
Community & Economic Dvlpmnt- Econ Dev 545,157 0 0 545,157 640,632 95,475 17.51%
Community & Economic Dvlpmnt - Dev Svc 1,486,637 0 0 1,486,637 1,418,984 (67,653) (4.55%)
Community & Economic Dvlpmnt- Building 1,344,165 0 0 1,344,165 1,390,834 46,669 3.47%
Parks & Rec - Administration 281,871 0 0 281,871 288,964 7,093 2.52%
Parks & Rec - Maintenance 838,343 (6,300) 0 832,043 861,350 29,307 3.52%
Parks & Rec - Recreation 228,197 13,000 0 241,197 235,995 (5,202) (2.16%)
Parks & Rec - Aquatics 461,200 0 0 461,200 457,350 (3,850) (0.83%)
Parks & Rec - Senior Center 95,781 0 0 95,781 95,916 135 0.14%
Parks & Rec - CenterPlace 882,223 0 0 882,223 891,458 9,235 1.05%
General Government 1,532,000 85,500 0 1,617,500 1,240,850 (376,650) (23.29%)
Transfers out - #204 (2016 LTGO debt service) 0 198,734 0 198,734 397,350 198,616 99.94%
Transfers out - #309 (park capital projects) 160,000 40,300 0 200,300 160,000 (40,300) (20.12%)
Transfers out - #310 (bond pmt>$434.6lease pmt) 72,500 0 0 72,500 0 (72,500) (100.00%)
Transfers out- #310 (city hallo&m costs) 271,700 0 0 271,700 0 (271,700) (100.00%)
Transfers out - #311 (pavement preservation) 943,800 0 0 943,800 953,200 9,400 1.00%
Transfers out - #501 (CenterPlace kitchen reserve) 0 0 0 0 36,600 36,600 0.00%
Transfers out - #502 (insurance premium) 325,000 0 0 325,000 350,000 25,000 7.69%
Total Recurring Expenditures 39,361,199 331,234 0 39,692,433 39,977,677 285,244 0.72%
Recurring Revenues Over (Under)
Recurring Expenditures 77,229 (48,234) 0 28,995 1,484,823
Page 1 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
#001 - GENERAL FUND - continued
NONRECURRING ACTIVITY
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
Revenues
FEMA Grant Proceeds 0 0 36,400 36,400 0 (36,400) (100.00%)
Transfers in - #106 (solid waste repayment) 40,425 0 0 40,425 40,425 0 0.00%
Transfers in - #310 (lease in excess of debt service) 0 198,734 0 198,734 490,500 291,766 146.81%
Total Nonrecurring Revenues 40,425
198,734 36,400
275,559 530,925
255,366 92.67%
Expenditures
General Government - IT capital replacements 108,000 0 0 108,000 100,000 (8,000) (7.41%)
City Hall lease payment (2017 final year) 0 0 0 0 513,100 513,100 0.00%
Public Safety (const offices for unit supervisors) 0 25,000 0 25,000 0 (25,000) (100.00%)
Community & Econ Dev (comp plan update) 350,000 0 0 350,000 0 (350,000) (100.00%)
Parks & Rec (upgrade dial-up modem at pools) 15,000 0 0 15,000 0 (15,000) (100.00%)
Police Department - CAD / RMS 140,281 0 0 140,281 145,000 4,719 3.36%
Police Department (security camera upgrade) 0 6,400 0 6,400 0 (6,400) (100.00%)
CenterPlace roof repairs 0 52,000 0 52,000 0 (52,000) (100.00%)
City Manager Severance 0 0 453,116 453,116 0 (453,116) (100.00%)
Community & Econ Dev (retail recruitment) 0 0 0 0 50,000 50,000 0.00%
Parks & Rec (pool drain pipe & gutter line repairs) 0 0 0 0 12,000 12,000 0.00%
Parks & Rec (replace Great Room audio/video) 0 0 0 0 345,000 345,000 0.00%
Parks & Rec (replace carpet at CenterPlace) 0 0 0 0 24,750 24,750 0.00%
Transfers out- #122 (Replenish after Windstorm) 0 0 16,418 16,418 0 (16,418) (100.00%)
Transfers out - #309 (P&R Windstorm damage) 0 0 37,225 37,225 0 (37,225) (100.00%)
Transfers out - #312 ('14 fund bal > 50%) 0 1,828,723 0 1,828,723 0 (1,828,723) (100.00%)
Total Nonrecurring Expenditures 613,281 1,912,123 506,759 3,032,163 1,189,850 (1,842,313) (60.76%)
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures
Beginning unrestricted fund balance
Ending unrestricted fund balance
Fund balance as a percent of recurring expenditures
(572,856) (1,713,389) (470,359) (2,756,604) (658,925)
(495,627) (1,761,623) (470,359) (2,727,609)
26,045,444
25,549,817
64.91 %
Page 2 of 19
26,045,444
23,317,835
58.75%
825,898
23,317,835
24,143,733
60.39%
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
SPECIAL REVENUE FUNDS
#101 - STREET FUND
RECURRING ACTIVITY
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
Revenues
Utility Tax 2,340,000 0 0 2,340,000 2,200,000 (140,000) (5.98%)
Motor Vehicle Fuel (Gas) Tax 2,004,900 0 0 2,004,900 2,020,600 15,700 0.78%
Multimodal Transportation Revenue 0 0 0 0 65,159 65,159 0.00%
Right -of -Way Maintenance Fee 0 0 50,000 50,000 50,000 0 0.00%
Investment Interest 3,000 0 0 3,000 4,000 1,000 33.33%
Miscellaneous 10,000 0 0 10,000 10,000 0 0.00%
Total Recurring Revenues 4,357,900 0 50,000 4,407,900 4,349,759 (58,141) (1.32%)
Expenditures
Wages / Benefits / Payroll Taxes 734,604 0 0 734,604 746,872 12,268 1.67%
Supplies 111,500 0 0 111,500 105,000 (6,500) (5.83%)
Services & Charges 2,132,754 0 0 2,132,754 2,167,151 34,397 1.61%
Snow Operations 430,000 0 0 430,000 468,000 38,000 8.84%
Intergovernmental Payments 771,000 0 0 771,000 796,000 25,000 3.24%
Vehicle rentals - #501 (non -plow vehicle rental) 31,000 0 0 31,000 23,250 (7,750) (25.00%)
Vehicle rentals - #501 (plow replace.) 40,000 0 0 40,000 77,929 37,929 94.82%
Transfers out - #001 39,700 0 0 39,700 39,700 0 0.00%
Transfers out - #311 (pavement preservation) 67,342 0 0 67,342 67,342 0 0.00%
Signal Detection Replacement Program 0 0 0 0 40,000 40,000 0.00%
Traffic Signal Replacement Program 0 0 0 0 200,000 200,000 0.00%
Total Recurring Expenditures 4,357,900 0 0 4,357,900 4,731,244 373,344 8.57%
Recurring Revenues Over (Under)
Recurring Expenditures 0 0 50,000 50,000 (381,485)
NONRECURRING ACTIVITY
Revenues
Grants
Miscellaneous
0
0
0 0 0 0 0 0.00%
0 0 0 0 0 0.00%
Total Nonrecurring Revenues 0 0 0 0 0 0 0.00%
Expenditures
Maintenance facility storage unit 5,000 0 0 5,000 0 (5,000) (100.00%)
Signal detection equipment upgrades 20,000 0 0 20,000 0 (20,000) (100.00%)
Durable striping at Trent & Argonne 0 0 0 0 75,000 75,000 0.00%
Spare traffic signal equipment 0 0 0 0 30,000 30,000 0.00%
Battery backups for intersections 0 0 0 0 15,000 15,000 0.00%
Total Nonrecurring Expenditures 25,000 0 0 25,000 120,000 95,000 380.00%
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (25,000) 0 0 (25,000) (120,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (25,000) 0 50,000 25,000 (501,485)
Beginning fund balance 1,443,077 1,443,077 1,468,077
Ending fund balance 1,418,077 1,468,077 966,592
Page 3 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
SPECIAL REVENUE FUNDS - continued
#103 - PATHS & TRAILS FUND
Revenues
Motor Vehicle Fuel (Gas) Tax
Investment Interest
Total revenues
Expenditures
Capital Outlay
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
8,500
0
0
2017
Proposed
Budget
0 8,500 8,500
8/9/2016
Difference Between
2016 and 2017
0 0.00%
0 0 0 0 0 0.00%
8,500 0 0 8,500 8,500 0 0.00%
0
0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0 0.00%
Revenues over (under) expenditures 8,500 8,500 8,500
Beginning fund balance 38,054 38,054 46,554
Ending fund balance 46,554 46,554 55,054
#104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND
Revenues
Hotel/Motel Tax 357,500 0 19,500 377,000 377,000 0 0.00%
Investment Interest 0 0 0 0 0 0 0.00%
Total revenues 357,500 0 19,500 377,000 377,000 0 0.00%
Expenditures
Capital Outlay 0 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0 0.00%
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
#105 - HOTEL / MOTEL TAX FUND
Revenues
Hotel/Motel Tax
Investment Interest
357,500
182,347
539,847
377,000 377,000
182,347 559,347
559,347 936,347
550,000 0 30,000 580,000 580,000 0 0.00%
300 0 0 300 500 200 66.67%
Total revenues 550,300 0 30,000 580,300 580,500 200 0.03%
Expenditures
Transfers out - #001 30,000 0 0 30,000 30,000 0 0.00%
Tourism Promotion 560,000 (60,650) 0 499,350 604,000 104,650 20.96%
Transfers out - #309 (volleyball court award) 0 60,650 0 60,650 0 (60,650) (100.00%)
Total expenditures 590,000 0 0 590,000 634,000 44,000 7.46%
Revenues over (under) expenditures (39,700) (9,700) (53,500)
Beginning fund balance 208,701 208,701 199,001
Ending fund balance 169,001 199,001 145,501
Page 4 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
SPECIAL REVENUE FUNDS - continued
#106 - SOLID WASTE FUND
Revenues
Sunshine administrative fee
Road maintenance fee
Grant Proceeds
Investment Interest
Total revenues
Expenditures
Education/Contract Admin/General Fund reimb 138,075 0 0 138,075 111,375 (26,700) (19.34%)
Transfers out - #001 40,425 0 0 40,425 40,425 0 0.00%
Total expenditures 178,500 0 0 178,500 151,800 (26,700) (14.96%)
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
125,000
0
53,500
0
0
0
0
0
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
0 125,000 125,000 0 0.00%
0 0 0 0 0.00%
0 53,500 26,800 (26,700) (49.91%)
0 0 0 0 0.00%
178,500 0 0 178,500 151,800 (26,700) (14.96%)
Revenues over (under) expenditures 0 0 0
Beginning fund balance 42,874 42,874 42,874
Ending fund balance 42,874 42,874 42,874
#107 - PEG FUND
Revenues
Comcast PEG contribution 90,000 0 0 90,000 80,000 (10,000) (11.11%)
Investment Interest 0 0 0 0 0 0 0.00%
Transfers in - #001 0 0 0 0 0 0 0.00%
Total revenues
90,000 0 0 90,000 80,000 (10,000) (11.11%)
Expenditures
PEG Reimbursement - CMTV 12,000 105,000 0 117,000 0 (117,000) (100.00%)
Capital Outlay 12,500 0 0 12,500 12,500 0 0.00%
New City Hall Council Chambers 0 25,000 0 25,000 250,000 225,000 900.00%
Total expenditures 24,500 130,000 0 154,500 262,500 108,000 69.90%
Revenues over (under) expenditures 65,500 (64,500) (182,500)
Beginning fund balance 301,182 301,182 236,682
Ending fund balance 366,682 236,682 54,182
Page 5 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
SPECIAL REVENUE FUNDS - continued
#120 - CENTER PLACE OPERATING RESERVE FUND
Revenues
Investment Interest
Miscellaneous
Total revenues
Expenditures
Operations
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
0
0
0
0
0
2017
Proposed
Budget
0
8/9/2016
Difference Between
2016 and 2017
0 0.00%
0 0 0 0 0 0.00%
0
0 0 0 0 0 0.00%
0
0 0 0 0 0 0.00%
0
0 0 0 0 0 0.00%
0
300,000
300,000
0 0
300,000 300,000
300,000 300,000
#121 - SERVICE LEVEL STABILIZATION RESERVE FUND
Revenues
Investment Interest 6,500 0 0 6,500 21,900 15,400 236.92%
Miscellaneous 0 0 0 0 0 0 0.00%
Total revenues
Expenditures
Operations
6,500 0 0 6,500 21,900 15,400 236.92%
0
0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0 0.00%
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
6,500
5,461,789
5,468,289
6,500 21,900
5,461,789 5,468,289
5,468,289 5,490,189
#122 - WINTER WEATHER RESERVE FUND
Revenues
FEMA Grant Proceeds 0 0 38,510 38,510 0 (38,510) (100.00%)
Investment Interest 600 0 0 600 600 0 0.00%
Transfers in - #001 0 0 16,418 16,418 0 (16,418) (100.00%)
Total revenues 600 0 54,928 55,528 600 (54,928) (98.92%)
Expenditures
Street maintenance expenses 500,000 0 0 500,000 500,000 0 0.00%
Total expenditures 500,000 0 0 500,000 500,000 0 0.00%
Revenues over (under) expenditures (499,400) (444,472) (499,400)
Beginning fund balance 444,472 444,472 500,000
Ending fund balance (54,928) 0 600
#123 - CIVIC FACILITIES REPLACEMENT FUND
Revenues
Investment Interest 700 0 0 700 0 (700) (100.00%)
Miscellaneous 0 0 0 0 0 0 0.00%
Total revenues
700 0 0 700 0 (700) (100.00%)
Expenditures
Transfers out - #311 (pavement preservation) 559,786 0 22 559,808 0 (559,808) (100.00%)
Total expenditures 559,786 0 22 559,808 0 (559,808) (100.00%)
Revenues over (under) expenditures (559,086) (559,108) 0
Beginning fund balance 559,108 559,108 0
Ending fund balance 22 0 0
Page 6 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
DEBT SERVICE FUNDS
#204 - LTGO BOND DEBT SERVICE FUND
Revenues
Spokane Public Facilities District
Transfers in - #001
Transfers in - #301
Transfers in - #302
Total revenues
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
380,300 0
0 198,734
83,400 0
83,400 0
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
O 380,300 379,750 (550) (0.14%)
O 198,734 397,350 198,616 99.94%
O 83,400 79,426 (3,974) (4.76%)
O 83,400 79,425 (3,975) (4.77%)
547,100 198,734 0 745,834 935,951 190,117 25.49%
Expenditures
Debt Service Payments - CenterPlace 380,300 0 0 380,300 379,750 (550) (0.14%)
Debt Service Payments - Roads 166,800 0 0 166,800 162,900 (3,900) (2.34%)
Debt Service Payments - City Hall 0 198,734 0 198,734 397,350 198,616 99.94%
Total expenditures 547,100 198,734 0 745,834 940,000 194,166 26.03%
Revenues over (under) expenditures 0 0 (4,049)
Beginning fund balance 4,049 4,049 4,049
Ending fund balance 4,049 4,049 0
Page 7 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CAPITAL PROJECTS FUNDS
#301 - REET 1 CAPITAL PROJECTS FUND
Revenues
REET 1 - Taxes
Investment Interest
Total revenues
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
800,000 0 200,000 1,000,000 800,000 (200,000) (20.00%)
1,000 0 0 1,000 1,700 700 70.00%
801,000 0 200,000 1,001,000 801,700 (199,300) (19.91%)
Expenditures
Transfers out - #204 83,400 0 0 83,400 79,426 (3,974) (4.76%)
Transfers out - #303 222,503 0 330,957 553,460 426,303 (127,157) (22.97%)
Transfers out- #311 (pavement preservation) 365,286 0 0 365,286 660,479 295,193 80.81%
Total expenditures 671,189 0 330,957 1,002,146 1,166,208 164,062 16.37%
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
#302 - REET 2 CAPITAL PROJECTS FUND
Revenues
REET 2 - Taxes
Investment Interest
129,811
1,594,088
1,723,899
(1,146) (364,508)
1,594,088 1,592,942
1,592,942 1,228,434
800,000 0 200,000 1,000,000 800,000 (200,000) (20.00%)
1,000 0 0 1,000 1,700 700 70.00%
Total revenues 801,000 0 200,000 1,001,000 801,700 (199,300) (19.91%)
Expenditures
Transfers out - #204 83,400 0 0 83,400 79,425 (3,975) (4.77%)
Transfers out- #303 922,816 0 (399,901) 522,915 1,398,975 876,060 167.53%
Transfers out- #311 (pavement preservation) 365,286 0 0 365,286 660,479 295,193 80.81%
Total expenditures 1,371,502 0 (399,901) 971,601 2,138,879 1,167,278 120.14%
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
(570,502)
1,728,297
1,157,795
Page 8 of 19
29,399
1,728,297
(1,337,179)
1,757,696
1,757,696 420,517
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
CAPITAL PROJECTS FUNDS - continued
#303 - STREET CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 8,797,263
Developer 314,700
Transfers in - #301 222,503
Transfers in - #302 922,816
Transfers in -#312 - Sullivan RdWBridge 1,010,509
Transfers in - #312 - Pines Underpass Pinecrolt 500,000
Transfers in - #312 - Barker BNSF Grade Separation 0
Transfers in - #312 - Euclid Ave - Flora to Barker 0
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
O (135,166) 8,662,097 4,382,500 (4,279,597) (49.41%)
O (39,613) 275,087 0 (275,087) (100.00%)
O 330,957 553,460 426,303 (127,157) (22.97%)
O (399,901) 522,915 1,398,975 876,060 167.53%
O 457,120 1,467,629 0 (1,467,629) (100.00%)
O 0 500,000 0 (500,000) (100.00%)
O 50,000 50,000 249,900 199,900 399.80%
O 0 0 1,800,000 1,800,000 0.00%
Total revenues 11,767,791 0 263,397 12,031,188 8,257,678 (3,773,510) (31.36%)
Expenditures
123 Mission Ave. - Flora to Barker 332,566 0 0 332,566 700,000 367,434 110.48%
141 Sullivan & Euclid PCC (PE & RW) 1,981,060 0 (1,792,087) 188,973 2,150,000 1,961,027 1037.73%
149 Sidewalk Infill 5,000 0 0 5,000 0 (5,000) (100.00%)
155 Sullivan Rd W Bridge Replacement 5,237,650 0 1,364,537 6,602,187 10,000 (6,592,187) (99.85%)
156 Mansfield Ave. Connection 5,000 0 455,077 460,077 0 (460,077) (100.00%)
166 Pines Rd (SR27) & Grace Ave. Intersect Safety 491,331 0 (391,331) 100,000 522,850 422,850 422.85%
167 Citywide Safety Improvements (bike/ped) 228,127 0 0 228,127 10,000 (218,127) (95.62%)
201 ITS Infill Project Phase 1 271,357 0 0 271,357 10,000 (261,357) (96.31%)
205 Sprage/Barker Intersection Improvement 0 0 0 0 10,000 10,000 0.00%
206 CDBG Sidewalk Project 5,000 0 0 5,000 0 (5,000) (100.00%)
221 McDonald Rd Diet (16th to Mission) 559,200 0 1,287,201 1,846,401 50,000 (1,796,401) (97.29%)
222 Citywide Reflective Signal Backplates 40,500 0 0 40,500 36,000 (4,500) (11.11%)
223 Pines Rd Underpass @ BNSF & Trent 500,000 0 0 500,000 0 (500,000) (100.00%)
229 32nd Ave Preservation Project 0 0 435,000 435,000 0 (435,000) (100.00%)
234 Seth Woodward Elem Sidewalk Improvement 361,000 0 0 361,000 10,000 (351,000) (97.23%)
238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 350,000 0 0 350,000 10,000 (340,000) (97.14%)
239 Bowdish Sidewalk - 8th to 12th 400,000 0 (365,000) 35,000 471,342 436,342 1246.69%
xxx N. Sullivan Corridor ITS Project (PE start 2017) 0 0 0 0 110,486 110,486 0.00%
xxx Barker BNSF Grade Separation 0 0 170,000 170,000 850,000 680,000 400.00%
xxx Euclid Ave. - Flora to Barker 0 0 0 0 1,800,000 1,800,000 0.00%
xxx 9th Ave. Sidewalk 0 0 0 0 240,000 240,000 0.00%
xxx Sullivan/Wellesly Intersection 0 0 0 0 198,000 198,000 0.00%
xxx Argonne Rd. Preservation 0 0 0 0 69,000 69,000 0.00%
Contingency 1,000,000 0 (900,000) 100,000 1,000,000 900,000 900.00%
Total expenditures 11,767,791 0 263,397 12,031,188 8,257,678 (3,773,510) (31.36%)
Revenues over (under) expenditures 0 0 0
Beginning fund balance 75,538 75,538 75,538
Ending fund balance 75,538 75,538 75,538
Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the
were bid with the pavement preservation work.
Page 9 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CAPITAL PROJECTS FUNDS - continued
#309 - PARK CAPITAL PROJECTS FUND
Revenues
Grant Proceeds
FEMA Grant Proceeds - Windstorm
Transfers in - #001
Transfers in - #105
Transfers in - #312
Investment Interest
Total revenues
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
90,000 0 320,132 410,132 3,217,267 2,807,135 684.45%
O 0 21,875 21,875 0 (21,875) (100.00%)
160,000 40,300 37,225 237,525 160,000 (77,525) (32.64%)
O 60,650 0 60,650 0 (60,650) (100.00%)
14,050 0 58,890 72,940 561,915 488,975 670.38%
500 0 0 500 800 300 60.00%
264,550 100,950
438,122 803,622
3,939,982 3,136,360 390.28%
Expenditures
City entry sign 70,000 0 0 70,000 0 (70,000) (100.00%)
176 Appleway Trail (Univ. - Pines) 0 0 900 900 0 (900) (100.00%)
225 Pocket dog park - phase 1 0 0 400 400 0 (400) (100.00%)
227 Appleway Trail (Pines to Evergreen) 104,050 0 102,247 206,297 1,925,957 1,719,660 833.58%
237 Appleway Trail (Sullivan to Corbin) 0 0 276,775 276,775 1,853,225 1,576,450 569.58%
241 Pocket dog park - phase 2 75,000 6,300 0 81,300 0 (81,300) (100.00%)
242 Browns Park Splash Pad 82,500 34,000 0 116,500 0 (116,500) (100.00%)
243 Browns Park championship volleyball court 0 60,650 0 60,650 0 (60,650) (100.00%)
244 Park signs (3) 20,500 0 0 20,500 0 (20,500) (100.00%)
245 Terrace View playground equip - Windstorm 0 0 59,100 59,100 0 (59,100) (100.00%)
Edgecliff Park splash pad 0 0 0 0 125,000 125,000 0.00%
Total expenditures 352,050 100,950 439,422 892,422 3,904,182 3,011,760 337.48%
Revenues over (under) expenditures (87,500) (88,800) 35,800
Beginning fund balance 98,461 98,461 9,661
Ending fund balance 10,961 9,661 45,461
#310 - CIVIC FACILITIES CAPITAL PROJECTS FUND
Revenues
Miscellaneous 0 0 0 0 0 0 0.00%
Sale of land 0 0 0 0 0 0 0.00%
Investment Interest 1,200 0 0 1,200 1,200 0 0.00%
Transfers in - #001
Future C.H. bond pmt> $424.6k lease pmt 72,500 0 0 72,500 0 (72,500) (100.00%)
Future C.H. o&m costs 271,700 0 0 271,700 0 (271,700) (100.00%)
Total revenues
345,400 0 0 345,400 1,200 (344,200) (99.65%)
Expenditures
Miscellaneous 0 0 0 0 0 0 0.00%
Transfers out - #001 0 198,734 0 198,734 490,500 291,766 146.81%
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
O 198,734 0 198,734 490,500 291,766 146.81%
345,400
1,182,548
1,527,948
146,666 (489,300)
1,182,548 1,329,214
1,329,214 839,914
Note: The fund balance in #310 includes $839,281.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District
does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale
price of $839,285.10.
Page 10 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CAPITAL PROJECTS FUNDS - continued
#311 - PAVEMENT PRESERVATION
Revenues
Transfers in - #001
Transfers in - #101
Transfers in - #123
Transfers in - #301
Transfers in - #302
Grant Proceeds
Investment Interest
Total revenues
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
943,800 0 0 943,800 953,200 9,400 1.00%
67,342 0 0 67,342 67,342 0 0.00%
559,786 0 22 559,808 0 (559,808) (100.00%)
365,286 0 0 365,286 660,479 295,193 80.81%
365,286 0 0 365,286 660,479 295,193 80.81%
O 0 0 0 340,800 340,800 0.00%
O 0 0 0 0 0 0.00%
2,301,500 0 22 2,301,522 2,682,300 380,778 16.54%
Expenditures
Pavement preservation 3,000,000 0 0 3,000,000 3,000,000 0 0.00%
Pre -project GeoTech 50,000 0 0 50,000 50,000 0 0.00%
Total expenditures 3,050,000
0
Revenues over (under) expenditures (748,500)
Beginning fund balance 2,605,219
Ending fund balance 1,856,719
O 3,050,000
(748,478)
2,605,219
3,050,000
(367,700)
1,856,741
1,856,741 1,489,041
#312 - CAPITAL RESERVE FUND
Revenues
Transfers in - #001 0 1,828,723 0 1,828,723
Investment Interest 0 0 0 0
Total revenues 0 1,828,723
0 0.00%
0 (1,828,723) (100.00%)
1,000
1,000 0.00%
O 1,828,723 1,000 (1,827,723) (99.95%)
Expenditures
Transfers out#303 (Sullivan RdWBridge) 1,010,509 0 457,120 1,467,629 0 (1,467,629) (100.00%)
Transfers out #303 (Pines Rd Underpass) 500,000 0 0 500,000 0 (500,000) (100.00%)
Transfers out#303 (Barker BNSF Grade Separation, 0 0 50,000 50,000 249,900 199,900 399.80%
Transfers out#303 (Euclid Ave - Flora to Barker) 0 0 0 0 1,800,000 1,800,000 0.00%
Transfers out#309 (ApplewayTrail- Pines-Evergree 14,050 0 13,800 27,850 260,005 232,155 833.59%
Transfers out#309 (Appleway Trail - Sullivan-Corbir 0 0 45,090 45,090 301,910 256,820 569.57%
Total expenditures 1,524,559 0 566,010 2,090,569 2,611,815 521,246 24.93%
Revenues over (under) expenditures (1,524,559) (261,846) (2,610,815)
Beginning fund balance 4,576,597 4,576,597 4,314,751
Ending fund balance 3,052,038 4,314,751 1,703,936
#313 - CITY HALL CONSTRUCTION FUND
Revenues
2016 LTGO Bond Issue 0 7,946,088 0 7,946,088
Investment Interest 0 0 0 0
Total revenues 0 7,946,088
0 (7,946,088) (100.00%)
0
0 0.00%
O 7,946,088 0 (7,946,088) (100.00%)
Expenditures
Capital Outlay - City Hall 294,400 12,355,005 (5,355,005) 7,294,400 5,344,219 (1,950,181) (26.74%)
2016 LTGO Bond Issue Costs 0 96,515 0 96,515 0 (96,515) (100.00%)
Total expenditures 294,400 12,451,520 (5,355,005) 7,390,915 5,344,219 (2,046,696) (27.69%)
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
(294,400)
4,789,046
4,494,646
Page 11 of 19
555,173
4,789,046
(5,344,219)
5,344,219
5,344,219 0
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
ENTERPRISE FUNDS
#402 - STORMWATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees
Investment Interest
Miscellaneous
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
1,870,000 0 0 1,870,000 1,860,000 (10,000) (0.53%)
1,500 0 0 1,500 2,500 1,000 66.67%
0 0 0 0 0 0 0.00%
Total Recurring Revenues 1,871,500 0 0 1,871,500 1,862,500 (9,000) (0.48%)
Expenditures
Wages / Benefits / Payroll Taxes 514,132 0 0 514,132 546,421 32,289 6.28%
Supplies 15,900 0 0 15,900 15,425 (475) (2.99%)
Services & Charges 1,113,683 0 0 1,113,683 1,111,076 (2,607) (0.23%)
Intergovernmental Payments 67,000 0 0 67,000 50,000 (17,000) (25.37%)
Vehicle rentals -#501 11,000 0 0 11,000 12,750 1,750 15.91%
Transfers out - #001 13,400 0 0 13,400 13,400 0 0.00%
Total Recurring Expenditures 1,735,115 0 0 1,735,115 1,749,072 13,957 0.80%
Recurring Revenues Over (Under)
Recurring Expenditures 136,385 0 0 136,385 113,428
NONRECURRING ACTIVITY
Revenues
Grant Proceeds 0 175,000 0 175,000 150,000 (25,000) (14.29%)
FEMA Grant Proceeds - Windstorm 0 0 48,800 48,800 0 (48,800) (100.00%)
Miscellaneous 0 0 0 0 0 0 0.00%
Total Nonrecurring Revenues 0 175,000 48,800 223,800 150,000 (73,800) (32.98%)
Expenditures
Capital - various projects 500,000 76,100 0 576,100 300,000 (276,100) (47.93%)
Effectiveness study 0 175,000 0 175,000 150,000
Maintenance facility storage unit 5,000 0 0 5,000 0 (5,000) (100.00%)
Storm -related street sweeping 0 0 50,000 50,000 0 (50,000) (100.00%)
Total Nonrecurring Expenditures 505,000 251,100 50,000 806,100 450,000 (331,100) (44.18%)
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (505,000) (76,100) (1,200) (582,300) (300,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (368,615) (76,100) (1,200) (445,915) (186,572)
Beginning working capital 1,896,925 1,896,925 1,451,010
Ending working capital 1,528,310 1,451,010 1,264,438
#403 - AQUIFER PROTECTION AREA
Revenues
Spokane County 500,000 0 (100,000) 400,000 460,000 60,000 15.00%
Grant DOE - Sprague Park to University LID 1,500,000 0 (1,500,000) 0 0 0 0.00%
Total revenues 2,000,000 0 (1,600,000) 400,000 460,000 60,000 15.00%
Expenditures
198 Sprague Park to University LID 2,000,000 0 (2,000,000) 0 0 0 0.00%
Capital - various projects 0 0 0 0 460,000 460,000 0.00%
Total expenditures 2,000,000 0 (2,000,000) 0 460,000 460,000 0.00%
Revenues over (under) expenditures
Beginning working capital
Ending working capital
0 400,000
921,660 921,660
921,660
Page 12 of 19
0
1,321,660
1,321,660 1,321,660
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
1st
Amendment
2nd
Amendment
As
Amended
INTERNAL SERVICE FUNDS
#501 - ER&R FUND
Revenues
Vehicle rentals- #001 23,500 0
Vehicle rentals - #101 31,000 0
Vehicle rentals - #101 (plow replace.) 40,000 0
Vehicle rentals - #402 6,833 4,667
Transfers in - #001 (CenterPlace kitchen reserve) 0 0
Investment Interest 1,000 0
Total revenues
2017
Proposed
Budget
8/9/2016
Difference Between
2016 and 2017
°/a
O 23,500 32,500 9,000 38.30%
O 31,000 23,250 (7,750) (25.00%)
O 40,000 77,929 37,929 94.82%
O 11,500 12,750 1,250 10.87%
O 0 36,600 36,600 0.00%
O 1,000 2,000 1,000 100.00%
102,333 4,667 0 107,000 185,029 78,029 72.92%
Expenditures
Vehicle Replacement 105,000 0 0 105,000 0 (105,000) (100.00%)
Snow Plow Replacement 225,000 0 0 225,000 0 (225,000) (100.00%)
Total expenditures 330,000 0 0 330,000 0 (330,000) (100.00%)
Revenues over (under) expenditures (227,667) (223,000) 185,029
Beginning working capital 1,248,997 1,248,997 1,025,997
Ending working capital 1,021,330 1,025,997 1,211,026
#502 - RISK MANAGEMENT FUND
Revenues
Investment Interest 0 0 0 0 0 0 0.00%
Transfers in - #001 325,000 0 0 325,000 350,000 25,000 7.69%
Total revenues
325,000 0 0 325,000 350,000 25,000 7.69%
Expenditures
Auto & Property Insurance 325,000 0 0 325,000 350,000 25,000 7.69%
Unemployment Claims 0 0 0 0 0 0 0.00%
Miscellaneous 0 0 0 0 0 0 0.00%
Total expenditures 325,000 0 0 325,000 350,000 25,000 7.69%
Revenues over (under) expenditures 0 0 0
Beginning fund balance 194,383 194,383 194,383
Ending fund balance 194,383 194,383 194,383
TOTAL OF ALL FUNDS
Total of Revenues for all Funds 66,156,527 10,735,896 (258,831) 76,633,592 67,992,524
Total of Expenditures for all Funds 70,683,872 15,574,395 (5,598,339) 80,659,928 78,479,624
Total grant revenues (included in total
revenues) 10,440,763 175,000 (1,169,449) 9,446,314 8,117,367
Total Capital expenditures (included in
total expenditures) 18,535,022 12,563,455 (6,652,186) 24,446,291 22,133,579
Page 13 of 19
CITY OF SPOKANE VALLEY, WA
2017 Budget
General Fund
(RECURRING ACTIVITY
Revenues
Property Tax
Sales Tax
Sales Tax - Public Safety
Sales Tax - Criminal Justice
Gambling Tax and Leasehold Excise Tax
Franchise Fees/Business Registration
State Shared Revenues
Fines and Forfeitures/Public Safety
Community Development
Recreation Program Revenues
Miscellaneous Department Revenue
Miscellaneous & Investment Interest
Transfers in -#101 (street admin)
Transfers in - #105 (h/m tax -CP advertising)
Transfers in - #402 (storm adorn)
H:\Budget\2017\RCAs and Intros and PowerPoint presentations \2016 08 09\budget summary as of 2016 08 09.xlsx
2016
Amended
Budget
2017
as of
6/14/2016
Change
as
revised
1 8/9/2016
Difference Between
2016 and 2017
$ 1
11,479,200 11,614,500 0 11,614,500 135,300 1.18%
18,480,500 19,852,100 0 19,852,100 1,371,600 7.42%
867,400 919,000 0 919,000 51,600 5.95%
1,556,400 1,669,000 0 1,669,000 112,600 7.23%
333,700 341,500 0 341,500 7,800 2.34%
1,154,000 1,200,000 0 1,200,000 46,000 3.99%
2,024,528 2,021,300 83,300 2,104,600 80,072 3.96%
1,443,500 1,361,000 0 1,361,000 (82,500) (5.72%)
1,491,500 1,449,300 0 1,449,300 (42,200) (2.83%)
608,200 640,900 0 640,900 32,700 5.38%
95,900 94,000 0 94,000 (1,900) (1.98%)
103,500 133,300 200 133,500 30,000 28.99%
39,700 39,700 0 39,700 0 0.00%
30,000 30,000 0 30,000 0 0.00%
13,400 13,400 0 13,400 0 0.00%
Total Recurring Revenues 39,721,428 41,379,000 83,500 41,462,500 1,741,072 4.38%
Expenditures
City Council 506,869 509,727 0 509,727 2,858 0.56%
City Manager 717,303 724,435 0 724,435 7,132 0.99%
Legal 479,951 509,694 0 509,694 29,743 6.20%
Public Safety 24,703,749 24,950,372 0 24,950,372 246,623 1.00%
Deputy City Manager 737,002 750,277 0 750,277 13,275 1.80%
Finance / IT 1,253,080 1,278,185 4,275 1,282,460 29,380 2.34%
Human Resources 255,694 262,417 0 262,417 6,723 2.63%
Public Works 966,870 981,932 0 981,932 15,062 1.56%
City Hall Operations and Maintenance 0 303,418 500 303,918 303,918 0.00% _
Community & Economic Dvlpmnt - Admin 272,107 282,962 0 282,962 10,855 3.99% Net
Community & Economic Dvlpmnt- Econ Dev 545,157 640,632 0 640,632 95,475 17.51%_.difference
Community& Economic Dvlpmnt- Dev Svc 1,486,637 1,416,484 2,500 1,418,984 (67,653) (4.55%) $2,500
Community & Economic Dvlpmnt- Building 1,344,165 1,390,834 0 1,390,834 46,669 3.47% _
Parks&Rec- Administration 281,871 288,964 0 288,964 7,093 2.52%
Parks&Rec - Maintenance 832,043 861,350 0 861,350 29,307 3.52% Net
Parks & Rec - Recreation 241,197 235,995 0 235,995 (5,202) (2.16%)_ difference
Parks&Rec- Aquatics 461,200 457,350 0 457,350 (3,850) (0.83%) $0
Parks & Rec - Senior Center 95,781 95,916 0 95,916 135 0.14%
Parks & Rec - CenterPlace 882,223 891,458 0 891,458 9,235 1.05% _
General Govemment 1,617,500 1,190,850 50,000 1,240,850 (376,650) (23.29%)
Transfers out -#204 (2016 LTGO debt service) 198,734 397,350 0 397,350 198,616 99.94%
Transfers out -#309 (park capdalprgects) 200,300 160,000 0 160,000 (40,300) (20.12%)
Transfers out -#310 (bondpmt>$434.6 basepm) 72,500 0 0 0 (72,500) (100.00%)
Transfers out -#310 (cdyhailo&m costs) 271,700 0 0 0 (271,700) (100.00%)
Transfers out -#311 (pavement preservation) 943,800 953,200 0 953,200 9,400 1.00%
Transfers out -#501 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600 0.00%
Transfers out -#502 (insurance premium) 325,000 350,000 0 350,000 25,000 7.69%
Total Recurring Expenditures 39,692,433 39,883,802 93,875 39,977,677 285,244 0.72%
Recurring Revenues Over (Under)
Recurring Expenditures 28,995 1,495,198 (10,375) 1,484,823
(NONRECURRING ACTIVITY
Revenues
FEMA Grant Proceeds 36,400 00 0 (36,400) (100.00%)
Transfers in - #106 (solid waste repayment) 40,425 40,425 0 40,425 0 0.00%
Transfers in - #310 (lease in excess of debt service) 198,734 488,000 2,500 490,500 291,766 146.81%
Total Nonrecurring Revenues 275,559 528,425 2,500 530,925 255,366 92.67%
Expenditures
General Govemment- IT capital replacements 108,000 100,000 0 100,000 (8,000) (7.41%)
City Hall lease payment (2017 finalyear) 0 513,100 0 513,100 513,100 0.00%
Public Safety (const offices for unit supervisors) 25,000 0 0 0 (25,000) (100.00%)
Community& Econ Dev (comp plan update) 350,000 0 0 0 (350,000) (100.00%)
Parks & Rec (upgrade dial-up modem at pools) 15,000 0 0 0 (15,000) (100.00%)
Police Department - CAD / RMS 140,281 145,000 0 145,000 4,719 3.36%
Police Department (security camera upgrade) 6,400 0 0 0 (6,400) (100.00%)
CenterPlace roof repairs 52,000 0 0 0 (52,000) (100.00%)
City Manager Severance 453,116 0 0 0 (453,116) (100.00%)
Community & Econ Dev (retad recruitment) 0 0 50,000 50,000 50,000 0.00%
Parks & Rec (pool drain pipe & gutter line repairs) 0 0 12,000 12,000 12,000 0.00%
Parks & Rec (replace Great Room audb/vkleo) 0 0 345,000 345,000 345,000 0.00%
Parks & Rec (replace carpet at CenterPlace) 0 0 24,750 24,750 24,750 0.00%
Transfers out -#122 (Replenish after Windstorm) 16,418 0 0 0 (16,418) (100.00%)
Transfers out -#309 (P&R Windstorm damage) 37,225 0 0 0 (37,225) (100.00%)
Transfers out -#312 ('14 fund bal>50%) 1,828,723 0 0 0 (1,828,723) (100.00%)
Total Nonrecurring Expenditures 3,032,163 758,100 431,750 1,189,850 (1,842,313) (60.76%)
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures
Beginning unrestricted fund balance
Ending unrestricted fund balance
(2,756,604) (229,675)
(2,727,609) 1,265,523
26,045,444 23,317,835
23,317,835 24,583,358
Ending fund balance as a percent of recurring expenditures =
1 61.64% 1
(658,925)
825,898
23,317,835
24,143,733
1 60.39% 1
Recurring Expenditures
Public Safety
All other departments
24,703,749 24,950,372
14, 988, 684 14, 933, 430
0 24,950,372 1.00% 62.56%
93,875 15,027,305 0.26% 37.44%
39,692,433 39,883,802 93,875 39,977,677 0.48% 100.00%
Page 14 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
General Fund #001
2017 Budget Worksheets - Expenditure Changes from June 14 to August 9, 2016
Account
Number
Description
Revenues
8/9/2016
Line -Item
Line -Item
Budget @
Increase
Budget @
6/14/2016
(Decrease)
8/9/2016
001.000.000.336.06.21 MVET Criminal Justice - Population 26,100 3,100 29,200
001.000.000.336.06.26 Criminal Justice Special Programs 90,500 7,400 97,900
001.000.000.336.06.41 Marijuana Enforcement 0 54,600 54,600
001.000.000.336.06.94 Liquor Board Excise Tax 413,500 26,200 439,700
001.000.000.336.06.95 Liquor Board Profits 803,600 (8,000) 795,600
001.000.000.369.90.00 Other Miscellaneous Revenue 133,300 200 133,500
001.000.000.397.31.00 Transfers in - #310 (lease in excess of debt se 488,000 2,500 490,500
86,000
1Expenditures
Finance
001.018.014.514.23.10.00 Wages R 856,491 3,528 860,019
001.018.014.514.23.20.00 Payroll Taxes and Benefits R 390,694 747 391,441
4,275
City Hall Operations & Maintenance
001.033.000.518.30.45.07 lnterfund Vehicle Lease
R 0 500 500
Community & Economic Development
001.058.055.558.50.45.07 lnterfund Vehicle Lease R 8,500 2,500 11,000
001.058.099.558.70.41.05 Professional Services - Retail Recruiter N 0 50,000 50,000
52,500
Parks & Recreation
001.076.099.594.75.xx.xx Pool drain pipe and gutter line repair N 0 12,000 12,000
001.076.099.594.75.xx.xx Great Room audio/video replacement N 0 345,000 345,000
001.076.099.594.75.xx.xx CenterPlace carpet replacement N 0 24,750 24,750
381,750
General Government
001.090.000.518.85.35.11 Computer Hardware - Non Capital R 57,700 50,000 107,700
001.090.000.597.50.00.10 Transfer out - #501 (CP kitchen reserve) R 0 36,600 36,600
86,600
Total changes in General Fund expenditures 525,625
R = recurring 93,875
N = nonrecurring 431,750
525,625
Page 15 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
2017 Budget
General Fund - Recurring Department Changes from 2016 to 2017
8/9/2016
City Council
Wages, Payroll Taxes & Benefits
Supplies
Services & Charges
Total
2016
Amended
Budget
2017
Budget
Difference Between
2016 and 2017
Increase (Decrease)
$ 11
220,634 212,777 (7,857) (3.56%)
4,550 4,550 0 0.00%
281,685 292,400 10,715 3.80%
506,869 509,727 2,858 0.56%
City Manager
Wages, Payroll Taxes & Benefits 651,463
Supplies 3,350
Services & Charges 62,490
Total
717,303
655,325 3,862 0.59%
3,300 (50) (1.49%)
65,810 3,320 5.31%
724,435 7,132 0.99%
Legal
Wages, Payroll Taxes & Benefits 397,206 427,741 30,535 7.69%
Supplies 2,010 2,105 95 4.73%
Services & Charges 80,735 79,848 (887) (1.10%)
Total 479,951 509,694 29,743 6.20%
Public Safety
Non -Departmental (Fines & Forfeits) 649,500 602,250 (47,250) (7.27%)
Wages/Payroll Taxes/Benefits 6,500 3,000 (3,500) (53.85%)
Supplies 27,500 26,500 (1,000) (3.64%)
Other Services and Charges 394,750 340,315 (54,435) (13.79%)
Intergovernmental Services 23,625,499 23,978,307 352,808 1.49%
Total 24, 703, 749 24, 950, 372 246,623 1.00%
Deputy City Manager
Wages, Payroll Taxes & Benefits 660,102 670,977 10,875 1.65%
Supplies 2,500 2,000 (500) (20.00%)
Services & Charges 74,400 77,300 2,900 3.90%
Total 737,002 750,277 13,275 1.80%
Finance/IT
Wages, Payroll Taxes & Benefits 1,222,580 1,252,460 29,880 2.44%
Supplies 6,000 6,000 0 0.00%
Services & Charges 24,500 24,000 (500) (2.04%)
Total 1,253,080 1,282,460 29,380 2.34%
Human Resources
Wages, Payroll Taxes & Benefits 230,698 237,356 6,658 2.89%
Supplies 700 730 30 4.29%
Services & Charges 24,296 24,331 35 0.14%
Total 255,694 262,417 6,723 2.63%
Public Works
Wages, Payroll Taxes & Benefits 876,364 905,382 29,018 3.31%
Supplies 18,000 14,750 (3,250) (18.06%)
Services & Charges 72,506 61,800 (10,706) (14.77%)
Total 966,870 981,932 15,062 1.56%
City Hall Operations & Maintenance
Wages, Payroll Taxes & Benefits 0 98,818 98,818 0.00%
Supplies 0 30,000 30,000 0.00%
Services & Charges 0 175,100 175,100 0.00%
Total 0 303,918 303,918 0.00%
Community & Econ. Dev. - Administration
Wages, Payroll Taxes & Benefits 250,407 261,262
Supplies 3,100 3,100
Services & Charges 18,600 18,600
Total 272,107 282,962
10,855
0
0
10,855
4.33%
0.00%
0.00%
3.99%
(Continued to next page)
Page 16 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
2017 Budget
General Fund - Recurring Department Changes from 2016 to 2017
8/9/2016
(Continued from previous page)
2016
Amended
Budget
2017
Budget
Difference Between
2016 and 2017
Increase Decrease)
Community & Econ. Dev. - Economic Development
Wages, Payroll Taxes & Benefits 317,257 411,232 93,975 29.62%
Supplies 1,100 1,100 0 0.00%
Services & Charges 226,800 228,300 1,500 0.66%
Total 545,157 640,632 95,475 17.51%
Community & Econ. Dev. - Development Services
Wages, Payroll Taxes & Benefits 1,173,837 1,119,084 (54,753) (4.66%)
Supplies 21,050 16,550 (4,500) (21.38%)
Services & Charges 291,750 283,350 (8,400) (2.88%)
Total 1,486,637 1,418,984 (67,653) (4.55%)
Community & Econ. Dev. - Building
Wages, Payroll Taxes & Benefits 1,256,565 1,279,834 23,269 1.85%
Supplies 28,200 32,700 4,500 15.96%
Services & Charges 59,400 78,300 18,900 31.82%
Total 1,344,165 1,390,834 46,669 3.47%
Parks & Rec- Admin
Wages, Payroll Taxes & Benefits 246,821 242,414 (4,407) (1.79%)
Supplies 5,900 7,400 1,500 25.42%
Services & Charges 29,150 39,150 10,000 34.31%
Total 281,871 288,964 7,093 2.52%
Parks & Rec- Maintenance
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 5,500 5,500 0 0.00%
Services & Charges 826,543 855,850 29,307 3.55%
Total 832,043 861,350 29,307 3.52%
Parks & Rec- Recreation
Wages, Payroll Taxes & Benefits 161,397 168,645 7,248 4.49%
Supplies 7,600 8,200 600 7.89%
Services & Charges 72,200 59,150 (13,050) (18.07%)
Total 241,197 235,995 (5,202) (2.16%)
Parks & Rec- Aquatics
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 14,000 3,200 (10,800) (77.14%)
Services & Charges 447,200 454,150 6,950 1.55%
Total 461,200 457,350 (3,850) (0.83%)
Parks & Rec- Senior Center
Wages, Payroll Taxes & Benefits 88,481 89,416 935 1.06%
Supplies 1,600 1,600 0 0.00%
Services & Charges 5,700 4,900 (800) (14.04%)
Total 95,781 95,916 135 0.14%
Parks & Rec- CenterPlace
Wages, Payroll Taxes & Benefits 475,925 491,639 15,714
Supplies 76,024 73,524 (2,500)
Services & Charges 330,274 326,295 (3,979)
Total 882,223 891,458
3.30%
(3.29%)
(1.20%)
9,235 1.05%
(Continued to next page)
Page 17 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
CITY OF SPOKANE VALLEY, WA
2017 Budget
General Fund - Recurring Department Changes from 2016 to 2017
8/9/2016
(Continued from previous page)
General Government
Wages, Payroll Taxes & Benefits
Supplies
Services & Charges
Intergovernmental Services
Capital outlays
Total
Transfers out - #204
Transfers out - #309
Transfer out - #310
Bond pmt > $434,600 lease pmt
Estimated City Hall O&M costs
Transfers out - #311
Pavement Preservation
Transfers out - #501
CenterPlace Kitchen Reserve
Transfers out - #502
Total recurring expenditures
Summary by Category
2016
Amended
Budget
2017
Budget
Difference Between
2016 and 2017
Increase( Decrease)
0 0 0 0.00%
87,600 95,450 7,850 8.96%
1,185,400 806,900 (378,500) (31.93%)
301,500 328,500 27,000 8.96%
43,000 10,000 (33,000) (76.74%)
1,617,500 1,240,850 (376,650) (23.29%)
198,734 397,350 198,616 99.94%
200,300 160,000 (40,300) (20.12%)
72,500
271,700
344,200
0 (72,500) (100.00%)
0 (271,700) (100.00%)
0 (344,200) (100.00%)
943,800 953,200 9,400 1.00%
943,800 953,200 9,400 1.00%
0 36,600 36,600 0.00%
325,000 350,000 25,000 7.69%
39,692,433
39,977,677 285,244 0.72%
Wages, Payroll Taxes & Benefits 8,236,237 8,527,362 291,125 3.53%
Supplies 316,284 338,259 21,975 6.95%
Services & Charges 4,508,379 4,295,849 (212,530) (4.71%)
Transfers out - #204 198,734 397,350 198,616 99.94%
Transfers out - #309 200,300 160,000 (40,300) (20.12%)
Transfers out - #310 344,200 0 (344,200) (100.00%)
Pavement Preservation 943,800 953,200 9,400 1.00%
Transfers out - #501 0 36,600 36,600 0.00%
Transfers out - #502 325,000 350,000 25,000 7.69%
Non -Departmental (fines & forfeits) 649,500 602,250 (47,250) (7.27%)
Intergovernmental Svc (public safety) 23,625,499 23,978,307 352,808 1.49%
Intergovernmental Svc 301,500 328,500 27,000 8.96%
Capital outlay 43,000 10,000 (33,000) (76.74%)
39,692,433
39,977,677 285,244 0.72%
Page 18 of 19
H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 08 09\budget summary as of 2016 08 09.xlsx
#001 - General Fund
City Manager / City Clerk
Legal
Deputy City Manager
Finance
Human Resources
Public Works
City Hall Operations & Maintenance
CED - Administration
CED - Economic Development
CED - Development Services
CED - Engineering
CED - Planning
CED - Building
Parks & Rec - Admin
Parks & Rec - Recreation
Parks & Rec - Senior Cntr
Parks & Rec - CenterPlace
CITY OF SPOKANE VALLEY, WA
Full Time Equivalent Employees
2011
2012
Adopted
2013 I 2014
2015
2016
Proposed
2017
Difference from
2016 to 2017
(-)
5 5 5 5 5 5 5 0.000
3 3 3 3 3 3 3 0.000
7 7 6 6 6 6 6 0.000
11 11 10.75 11.75 11.75 11.75 11.75 0.000
2 2 2 2 2 2 2 0.000
7.5 7 7 7.375 7.375 7.375 7.375 0.000
0 0 0 0 0 0 1 1.000 (1)
3 3 2 2 2 2 2 0.000
0 0 0 0 2.5 2.65 3.65 1.000 (2)
0 0 0 0 11 11 10 (1.000) (2)
6 6 8 7 0 0 0 0.000
8.5 8.5 8 8 0 0 0 0.000
12.75 12.75 11.5 12.5 14 14 14 0.000
2 2 2 2 2 2 2 0.000
1 1 1 1 1 1 1 0.000
1 1 1 1 1 1 1 0.000
5 5 5 5 5 5 5 0.000
Total General Fund 74.75 74.25 72.25 73.625 73.625 73.775 74.775 1.000
#101 - Street Fund 5 4.5 5 5 5.725 5.725 5.725 0.000
#303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 0.000
#402 - Storm Water Fund 4 4.5 4.5 4.5 4.4 4.4 4.4 0.000
Total FTEs 87.25 86.75 85.25 86.625 87.25 87.4 88.4 1.000
(1) Reflects increase of one FTE for operations and maintenance of the new City
Hall building.
(2) Reflects the transfer of an employee from one division to another.
Page 19 of 19
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016 Department Director Approval:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Comprehensive Plan Update — Draft Goals and Policies
GOVERNING LEGISLATION: Growth Management Act (GMA) RCW 36.70A
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: Per RCW 36.70A.130(1), every county and city in the state is required to
conduct an update of its comprehensive plan and development regulations every eight years.
The City of Spokane Valley's update is due no later than June 30, 2017.
Staff and the consultants are continuing to develop the Draft Comprehensive Plan. On May 3,
2016, staff conducted a joint workshop with City Council and the Planning Commission to
provide direction to City staff and the consultant team on the land use alternatives as well as
goal and policy focus areas. On June 7, 2016, staff provided the results from the joint workshop
with the City Council and the Planning Commission. Staff received feedback from City Council
on the workshop results providing further direction on the development of the land use
alternatives and the goals and policies. On June 28, 2016, staff provided a presentation on
residential development in our region to offer context for the proposed residential development
standards. On July 26, 2016, staff provided an overview of the draft land use map and the
correlation to the existing conditions report, with an emphasis on the focused analysis of
Medium Density Residential, Mixed Use, Office, and Neighborhood Commercial.
Tonight, staff will provide an overview of the Comprehensive Plan draft goals and policies. The
goals and policies provide the foundation for regulations, programs and actions. Ultimately, the
goals and policies will be formalized in the Comprehensive Plan document, providing City
Council and staff with a consistent policy source for making decisions and directing programs
and activities.
OPTIONS: N/A
RECOMMENDED ACTION OR MOTION: N/A
BUDGET/FINANCIAL IMPACTS: None
STAFF CONTACT: Mike Basinger, Economic Development Coordinator
ATTACHMENTS: Draft Goals and Policies; PowerPoint
LAND USE
G Maintain and enhance the character and quality of life in Spokane Valley's neighborhoods.
G Provide for a balanced mix of land uses essential to Spokane Valley residents, employees and visitors.
G Transform commercial, industrial, and mixed-use areas into attractive, accessible districts that create
economic vitality.
G Ensure that land use plans, regulations, review processes and infrastructure improvements support
economic growth and vitality.
P Promote neighborhood -scale commercial uses in residential areas.
P Implement strategies that are intended to support unique, high quality and locally owned retail in
appropriate locations.
P Preserve the natural features that make Spokane Valley attractive to residents and business owners.
P Encourage the provision of common open spaces in neighborhoods.
P Ensure compatibility between adjacent residential and commercial or industrial uses by regulating height,
scale, setbacks and buffers.
P Support neighborhood efforts to sustainably cultivate produce.
P Protect residential neighborhoods from incompatible land uses and adverse impacts associated with
transportation corridors.
P Ensure that neighborhoods are served by safe and convenient motorized and non -motorized
transportation routes.
P Provide supportive regulations for new and innovative development types on commercial, industrial and
mixed-use land.
P Ensure that freight -intensive operations have convenient access to designated truck routes and
intermodal terminals.
P Support the remediation of environmentally contaminated sites to return the land to productive use.
P Maintain a robust supply of productive industrial land as part of a balanced land use mix.
P Work collaboratively with landowners and developers that seek to provide mixed-use residential projects.
P Promote a variety of housing types.
P Encourage development in commercial and mixed-use zones by reducing parking requirements.
Spokane Valley Comp. Plan DRAFT Goals and Policies — 8/09/16 1
C
P Maximize the density of development along major transit corridors and near transit centers.
P Support voluntary efforts by local home and business owners to improve energy performance and
produce or use sources of renewable energy.
P When feasible, create public open spaces to link neighborhoods with commercial corridors and regional
parks.
P Identify and assess opportunities to annex lands within the UGA that will benefit Spokane Valley.
P Support voluntary efforts by landowners and developers to incorporate low -impact development (LID)
techniques in new development projects.
ECONOMIC DEVELOPMENT
G Provide economic opportunities for Spokane Valley residents.
G Support business and employment growth.
G Create and cultivate a City brand that supports economic growth and leverages existing community,
economic and natural assets.
G Balance economic development with community development priorities and fiscal sustainability.
G Collaborate with other economic development organizations and the business community to grow a
strong and healthy regional economy.
G Support the development of a strong labor force that is globally competitive and responds to the changing
needs of the workplace.
G Maintain a positive business climate that strives for flexibility, predictability and clear direction.
P Work collaboratively with the private sector to support catalytic development projects that enhance the
image of Spokane Valley.
P Identify and encourage business and employment growth in new and innovative industries and
occupations.
P Encourage businesses that are sustainable providers of jobs and grow local markets.
P Promote key retail, office and industrial opportunity sites, as identified in the City's economic
development studies and other planning documents.
P Promote Spokane Valley as a great place to work, visit and do business.
P Promote the development or redevelopment of vacant and underutilized properties, particularly those
with potential to serve as a catalyst for economic development.
Spokane Valley Comp. Plan DRAFT Goals and Policies — 8/09/16 2
L r==.
P Implement strategies that are intended to create new attractions that assert Spokane Valley's presence as
a superior tourist destination.
P Develop and maintain an infrastructure system that supports Spokane Valley's economic development
priorities.
P Invest in long-term improvements to create a more attractive tourist destination.
P Encourage the creation and retention of home-based businesses that are consistent with neighborhood
character.
P Leverage federal, state, and regional economic development resources and programs for City economic
development purposes.
P Leverage community assets (e.g. trails, natural amenities and facilities) to grow the local economy.
P Collaborate with businesses, organizations, and the community to organize and promote events and
festivals that attract new visitors.
P Implement strategies that are intended to sustain Spokane Valley's existing high value and high volume
tourism segments.
P Pursue opportunities for creating public-private partnerships that will advance the City's economic
development goals.
P Pursue technology-based solutions that improve assistance to businesses.
P Support local educational institutions in the development of educational and training programs that meet
the needs of businesses.
P Engage local businesses to understand their needs and leverage their strengths and assets.
P Provide a positive, accessible and customer -oriented atmosphere.
TRANSPORTATION
G Ensure that the transportation system and investments in transportation infrastructure are designed to
improve quality of life or support economic development priorities.
G Ensure that transportation planning efforts reflect anticipated land use patterns and support identified
growth opportunities.
G Consistent with the State's "Target Zero" safety campaign, strive to reduce the number of serious
injury/fatality collisions to zero by 2030.
G Provide for safe and efficient freight mobility.
P Continue to pursue funding for the Bridging the Valley program to reduce rail/vehicle collisions, improve
emergency access, eliminate vehicle waiting times, reduce noise, and improve traffic flow.
Spokane Valley Comp. Plan DRAFT Goals and Policies — 8/09/16 3
P Consider neighborhood traffic and livability conditions and address potential adverse impacts of public
and private projects during the planning, designing, permitting and construction phases.
P Ensure that a robust street preservation program is funded and implemented.
P Support voluntary efforts to beautify local and regional transportation corridors.
P Restrict high-speed traffic from residential neighborhoods and utilize traffic calming strategies to reduce
vehicular speeds where appropriate.
P Work collaboratively with developers to ensure that areas experiencing new development are well served
by motorized and non -motorized transportation options.
P Provide access to sources of current information about transportation options in Spokane Valley and the
region.
P Support local, regional, state and federal transportation safety programs.
P Provide and maintain quality street, sidewalk and shared use path surfaces that provide a safe
environment for all users.
P Develop a City-wide trail system that provides improved access and linkages between Spokane Valley's
existing trails, neighborhoods and community amenities.
P Designate appropriate freight corridors to ensure that streets/intersections are designed to safely
accommodate trucks and other modes.
P In major commercial and industrial areas, provide alternate truck routes to minimize the effects of
congestion.
HOUSING
G Provide a broad range of housing opportunities to meet the needs of all members of the community.
G Support the development of affordable housing for all income levels.
G Ensure that Spokane Valley's neighborhoods have convenient access to the goods and services that meet
daily needs.
P Support voluntary efforts by property owners to rehabilitate and preserve buildings of historic value and
unique character.
P Expand housing choices by allowing innovative housing types including tiny homes, accessory dwelling
units, pre -fabricated homes, co -housing, cottage housing and other housing types, as appropriate.
P Support the development of affordable housing units using available financial and regulatory tools.
P Adopt development regulations that provide the housing types envisioned for Spokane Valley.
Spokane Valley Comp. Plan DRAFT Goals and Policies — 8/09/16 4
Support the creation of housing for resident individuals and families needing assistance from social and
human service providers.
PARKS AND RECREATION
Develop, grow, and maintain a diverse and accessible park, recreation, trail and open space system that
enhances community character.
G Recognize and support local artists.
P Ensure that public and private facilities are sufficient for performing arts and community events.
P Acquire land for the development of parks or the preservation of open space within the City's boundaries
and adjacent UGAs.
P Using the Parks and Recreation Master Plan, periodically assess recreational facilities to identify potential
gaps and improvements.
P Implement innovative strategies for park maintenance, park safety, and park accessibility to reduce
operating costs.
P Design parks and community facilities to provide easy access for pedestrians, bicycles, autos and public
transit.
P Seek grants, private land donations, and other funding sources for land acquisition and recreational
facilities development.
P Identify and protect regional open spaces and natural areas to form an interconnected network of active
and passive recreation areas.
P Plan for access to parks, trails and other open spaces in all neighborhoods.
P When possible, use artwork from local artists in public places.
P Support the voluntary inclusion of common open space and public art in new development.
P Partner with public and private entities to encourage, sponsor and support a range of public activities and
special events within appropriate open spaces.
P Identify opportunities to transform vacant land located in neighborhoods into pocket parks.
CAPITAL FACILITIES
G Coordinate with special districts, other jurisdictions, and the private sector to effectively and affordably
provide facilities and services.
G Provide public facilities and services necessary to promote Spokane Valley's economic development goals
and community priorities.
Spokane Valley Comp. Plan DRAFT Goals and Policies — 8/09/16 5
G Ensure efficient and cost-effective public safety and emergency services.
G Pursue a diverse set of capital funding sources.
P Seek a balance between the quality and cost of providing public facilities and services.
P Optimize the use of existing public facilities before investing in new facilities.
P Coordinate the construction of public infrastructure with private development to minimize costs.
P
the City.
Require adequate emergency vehicle road access and water supply/pressure for new development within
P Coordinate with a fire services provider to disseminate information about fire -wise development to
property owners and land developers.
P Ensure that facilities and services meet minimum Level of Service standards.
P Maintain a comprehensive emergency management plan that meets the needs of the City and
coordinates with regional emergency planning efforts.
P Coordinate sewer planning with Spokane County.
P Support continued planning for domestic water needs in partnership with water purveyors, the Joint
Aquifer Board, Washington State Department of Health and the Washington State Department of Ecology.
P Coordinate with water services providers to disseminate information regarding water conservation and
the safe and appropriate use of the waste treatment system.
P Require new development to connect to public sewer and water.
P Provide information to property owners and developers about xeriscaping.
P Identify opportunities to reduce waste and increase recycling in City facilities and at City sponsored
events.
P
Plan and build infrastructure to support the development of high quality retail and commercial projects
P Encourage the use of low impact development techniques in stormwater management
P Coordinate with school districts in land use planning processes.
P Coordinate with school districts to use school facilities as community centers where appropriate.
P Evaluate a variety of capital funding sources including, but not limited to, grants, local improvement
districts, latecomer agreements and impact fees to fund projects and programs.
P Plan and coordinate the location of public facilities and utilities in potential annexation areas.
Coordinate with adjacent jurisdictions in developing capital improvement programs.
Spokane Valley Comp. Plan DRAFT Goals and Policies — 8/09/16 6
P
P
P
C
Support library services providers in offering efficient and cost effective library services.
Collaborate with Spokane County jurisdictions in determining the best locations for public and private
essential public facilities.
Prioritize public investments necessary to support catalytic economic development and redevelopment
projects.
UTILITIES
Coordinate with utility providers to balance cost-effectiveness with environmental protection, aesthetic
impact, public safety, and public health.
P Promote the efficient co -location of new utilities, where appropriate.
P Promote the development of City-wide communication networks using the most advanced technology
available.
P Promote the undergrounding of utility distribution lines in new development.
P Coordinate with utility services providers to prevent obstructions to regional utility corridors.
P Require the placement of cellular facilities, substations and antennas in a manner that minimizes adverse
impacts on adjacent land uses and utilizes existing structures.
P Coordinate with utility providers to ensure that sizing, locating and phasing of utility systems are
appropriate for planned growth.
P Participate in regular updates of the Inland Northwest Regional Pavement Cut Policy.
P Support the formation of a water authority, potentially involving the aggregation of water rights.
P Support the conversation of irrigation water rights to municipal water rights.
P Support the inclusion of irrigation water rights when evaluating water supply capacity.
P Encourage the construction and maintenance of utility, communications and technology infrastructure
that will help attract business and industry.
NATURAL RESOURCES
Pursue flood hazard reduction while providing predictability for landowners.
G Protect the Spokane Valley Rathdrum Prairie sole source aquifer from contamination and maintain high
quality groundwater.
G Ensure that Natural Environment regulations are based upon best available science and are consistent
with overarching state planning laws and policies.
Spokane Valley Comp. Plan DRAFT Goals and Policies — 8/09/16 7
L r==.
G Regularly update stormwater management plans for sensitive riparian areas.
G Promote the voluntary enhancement of riparian and large wooded areas throughout the City, particularly
on public lands
G Support existing mineral resource extraction land uses within the City but do not preclude other land uses
simply due to presence of mineral resources.
P Model and delineate floodplain/floodway boundaries to correct inaccurate delineations, which may allow
the removal of developable areas from floodplains and improve flood hazard reduction efforts.
P Prepare and/or regularly update watershed plans for Chester Creek, Glenrose Channel, and Saltese Creek.
P Prepare an accurate, updated map of areas expected to be inundated by a 100 -year flood, particularly in
the Spokane River, Forker Draw, and Glenrose Channel areas.
P Work with state agencies and use grant opportunities to improve natural resource inventory data within
the City.
P Stay involved with regional collaborators to protect and improve regional water quality.
P Develop and enforce regulations to prevent groundwater contamination.
P Ensure that emergency response resources are available in the event of a spill that could contaminate the
aquifer.
P Educate the public about the aquifer and River's susceptibility to contamination.
P Maintain compliance with state underground injection control and NPDES permit.
P Periodically update the City's Critical Areas Ordinance and Shoreline Master Program to ensure that
planning for the City's natural environment is based on the best available science.
P Update stormwater plans to include inventory and maintenance of stormwater facilities; implementation
of an illicit discharge and elimination program; enforcement of stormwater control measures for
development projects; and preference of treatment options that do not pose risk to the aquifer (e.g. rapid
infiltration of roadway runoff).
P Support existing and future mineral resource extraction without specifically designating mineral resource
lands within the City.
Spokane Valley Comp. Plan DRAFT Goals and Policies — 8/09/16 8
Comprehensive Plan
Legislative Update
Draft Goals and Policies
Mike Basinger, Economic Development Coordinator
Spokane
_Valley
1
Legislative Update
■ Joint Workshop on May 3, 2016
■ Results of Joint Workshop provided on June 7, 2016
■ Residential Development Standards Comparison on June 28, 2016
■ Overview of Draft Land Use Map on July 26, 2016
■ Policy Overview and Discussion on August 9, 2016
Spokane
_Valley
Goal and Policy Discussion
2
Community Vision
■ Increased focus and access to parks and trails
■ Consider a specific focus area around new City Hall
■ Provide for a greater variety of housing types
■ Preserve the character of the neighborhoods
■ Locate housing near amenities like retail, health care, parks, and transit
■ Increase business opportunities and reduce barriers
Spokane
_Valley
Goal and Policy Discussion
3
Council Goals
■ Streamline land uses and maximize flexibility
■ Preserve established neighborhoods
■ Provide for a variety of housing types like tiny homes cottage houses
■ Change the mixed-use designations along Trent
■ Consolidate Office and Garden Office or change to Corridor Mixed Use
■ Expand and designate new areas of Neighborhood Commercial
Spokane
_Valley
Goal and Policy Discussion
4
Overview
■ Goals and policies are required for every element
• Land Use
• Economic Development
• Transportation
• Housing
• Capital Facilities
• Natural Resources
• Utilities
• Parks, Recreation and Open Space
Spokane
_Valley
Goal and Policy Discussion
5
Overview
■ Goals are broad statements of intent
■ Policies are more specific statements that support the goals
■ Strategies provide explicit direction for city efforts
■ Goals and policies are based on GMA requirements, as well as identified
community and economic development priorities
Spokane
_Valley
Goal and Policy Discussion
6
Examples
■ Land Use Goal: Ensure that land use plans, regulations, review processes
and infrastructure improvements support economic growth and vitality.
• Land Use Policy: Provide supportive regulations for new and innovative development
types on commercial, industrial and mixed-use land.
■ Economic Development Goal: Support business and employment growth.
• Economic Development Policy: Promote key retail, office and industrial opportunity
sites, as identified in the City's economic development studies and other planning
documents.
Spokane
_Valley
Goal and Policy Discussion
7
Examples
■ Transportation Goal: Ensure that the transportation system and
investments in transportation infrastructure are designed to improve
quality of life or support economic development priorities.
• Transportation Policy: Ensure that a robust street preservation program is funded and
implemented.
■ Housing Goal: Provide a broad range of housing opportunities to meet the
needs of all members of the community.
• Housing Policy: Adopt development regulations that provide the housing types
envisioned for Spokane Valley.
Spokane
_Valley
Goal and Policy Discussion
8
Examples
■ Parks Goal: Develop, grow, and maintain a diverse and accessible park,
recreation, trail and open space system that enhances community character.
• Parks Policy: Seek grants, private land donations, and other funding sources for land
acquisition and recreational facilities development.
■ Capital Facilities Goal: Coordinate with special districts, other jurisdictions, and
the private sector to effectively and affordably provide facilities and services.
• Capital Facilities Policy: Support continued planning for domestic water needs in partnership
with water purveyors, the Joint Aquifer Board, Washington State Department of Health and
the Washington State Department of Ecology.
Spokane
_Valley
Goal and Policy Discussion
9
Examples
■ Utilities Goal: Coordinate with utility providers to balance cost-
effectiveness with environmental protection, aesthetic impact, public
safety, and public health.
• Utilities Policy: Promote the efficient co -location of new utilities, where appropriate.
■ Natural Resource Goal: Pursue flood hazard reduction while providing
predictability for landowners.
• Natural Resource Policy: Model and delineate floodplain/floodway boundaries to
correct inaccurate delineations, which may allow the removal of developable areas
from floodplains and improve flood hazard reduction efforts.
Spokane
_Valley
Goal and Policy Discussion
10
Discussion
Spokane
_Valley
Goal and Policy Discussion
11
Next Steps
■ Draft Comprehensive Plan Discussion September 6, 2016
Spokane
_Valley
Goal and Policy Discussion
12
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016
Item: Check all that apply: ❑ consent
❑ information
Department Director Approval:
❑ old business ❑ new business ❑ public hearing
® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Snowplow Purchase — Cab and Chassis and Accessories
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: Council heard presentations on the 2016 Budget on
six previous occasions including two public hearings. At the meeting on October 13, 2015,
Council advanced Ordinance #15-019 adopting the 2016 Budget to a second reading.
November 10, 2015 Council adopted the 2016 Budget. Snowplow purchase is included in the
2016 budget.
BACKGROUND: The snowplow fleet currently consists of nine trucks. Six of the trucks are
equipped with sanders and the other three are equipped with 1000 gallon tanks for placement of
liquid deicer.
City staff has continued to improve our snow removal operations over the past seven years and
have found that operating nine trucks is a very efficient way to remove snow from the City
arterial and hillside roadways. We currently have two trucks begin in the hillside areas and the
other seven trucks plow together on the multi -lane priority 1 arterial routes. These trucks then
split into smaller groups and plow priority 2 (secondary arterials) roadways. Operating trucks in
tandem allows for the roadway to be cleared to the curb in one pass including turn lanes and
ensures snow berms are not left in the travel lanes. The operation of nine trucks allows for a full
city arterial and designated hillside route plow in approximately 12 hours.
Current Snow Plow Fleet
Truck #
Year
Mileage
Hours
203
1995
112,434
5842
204
1995
131,868
5919
205
1996
68,464
5894
206
1996
73,061
7380
207
1997
155,645
6219
208
1997
102,618
4872
209
1998
105,368
4638
210
2010
10,470
765
211
2000
102,270
4583
Snow Plow Acquisition History
➢ 2009 — In the spring, Spokane County informed the City that they would no longer be
providing snowplow services. Fortunately, at that time WSDOT was surplusing five older
plows which the City purchased. Poe Asphalt provided mechanics to ready the five plow
trucks for winter. Two trucks were equipped with liquid deicer and three had sander
units. The Ford 550 work truck was also equipped with a 500 gallon liquid tank. Road
graders were also used to provide additional removal equipment. Fortunately the winter
of 2009-2010 was an El Nino year and only 14 inches of snow fell compared to an
average of 45 inches.
➢ 2010 — The city purchased two older surplused snowplows from WSDOT and ordered a
new plow (delivered in April 2011 due to production issues). This plow truck was
purchased from the state contract. Road graders were still used to supplement the fleet
for arterial plowing in the winter of 2010/2011.
➢ 2011 — The snowplow fleet had reached eight plow trucks - road graders were no longer
needed for arterial plowing.
➢ 2012 — Purchased a surplused older plow from WSDOT. Fleet now at nine. Eight older
WSDOT trucks and one 2010 new purchase.
About three years ago, WSDOT changed their policies and are not surplusing vehicles as often
as they did in the past. WSDOT is keeping their plows and running them for many more hours
and miles. Therefore, the opportunities to purchase older ones that still have good useful life
are not available anymore. Below is the replacement schedule adopted as part of the 2016
budget, which details a useful life of 33 years for each of our plows before they are retired.
Snow Plow Replacement Schedule
Truck #
Model Year
YR Acquired
Age at Retirement
Replacement Yr
Notes
206
1996
2009
26
2022
Existing Fleet
(9) Snow Plows
207
1997
2009
28
2025
204
1995
2009
33
2028
203
1995
2009
36
2031
205
1996
2009
38
2034
208
1997
2009
40
2037
209
1998
2011
42
2040
211
2000
2012
43
2043
210
2010
2011
36
2046
212
2016
2016
33
2049
Truck 206 becomes a backup
213
2019
2019
33
2052
Truck 207 becomes a backup
214
2022
2022
33
2055
Truck 204 becomes a backup / 206 is retired
215
2025
2025
33
2058
Truck 203 becomes a backup / 207 is retired
216
2028
2028
33
2061
Truck 205 becomes a backup / 204 is retired
217
2031
2031
33
2064
Truck 208 becomes a backup / 203 is retired
218
2034
2034
33
2067
Truck 209 becomes a backup / 205 is retired
219
2037
2037
33
2070
Truck 211 becomes a backup / 208 is retired
220
2040
2040
33
2073
Truck 210 becomes a backup / 209 is retired
221
2043
2043
33
2076
Truck 212 becomes a backup / 211 is retired
2016 Snowplow Replacement
The Snowplow Equipment Rental and Replacement Fund balance is currently $325,000. A new
tandem axle truck with a dump box and sander is budgeted in the 2016 budget, and we
anticipate it will cost approximately $225,000. A tandem axle truck is critical for plowing the
hillside areas as the lead truck. The City currently only owns one tandem axle truck. A tandem
axle sander can also haul 50% more granular deicer which requires fewer return trips to the
yard to refill. This truck would also be ordered with a dump box so it could be utilized to haul
material and trailer the backhoe during the spring, summer and fall months for small public
works projects completed by staff. As part of this purchase, truck 206 will become a backup
truck to be deployed in case of a mechanical breakdown or an accident with one of the fleet
vehicles during a snow event.
In addition to purchasing off of the State Contract, Staff advertised for request for proposals to
allow additional bids. We advertised for bids in two parts, part one is the cab and chassis, and
part two is the accessories. Bids are due for the Cab and Chassis on Aug 5th. Bids are due for
new 12 CY Dump Body, 14 FT 201B Stainless Steel Chassis Mount Spreader, Central
Hydraulic System, and 2 -Way Snowplow on August 18th
We anticipate requesting formal Council action on the Snowplow bid on August 23, 2016.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: The 2016 budget includes $225,000 for purchase of a
snowplow.
STAFF CONTACT: Eric Guth, P.E. — Public Works Director
Shane Arlt — Maintenance Superintendent
To:
From:
Re:
DRAFT
ADVANCE AGENDA
as of August 4, 2016; 8:30 a.m.
Please note this is a work in progress; items are tentative
Council & Staff
City Clerk, by direction of City Manager
Draft Schedule for Upcoming Council Meetings
August 16, 2016, Study Session Format, 6:00 p.m. [due Tue, Aug 9]
AWC Presentation of Champion Award to Senator Padden
ACTION ITEMS:
1. Second Reading Ordinance 16-013 Inland Power & Light Electrical Franchise — Cary Driskell (10 minutes)
NON -ACTION ITEMS:
2. Stormwater Management Program — Eric Guth (20 minutes)
3. TIGER Grant Update — Eric Guth (10 minutes)
4. Sidewalk/Snow Removal — Cary Driskell (20 minutes)
5. City Hall Supplemental Design Efforts — John Hohman
6. City Hall Update — Eric Guth , Steve Worley
7. Advance Agenda — Mayor Higgins
(15 minutes)
(5 minutes)
[*estimated meeting: 80 minutes]
August 23, 2016, Formal Meeting Format, 6:00 p.m. [due Tue, Aug 16]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Motion Consideration: Mayoral Appointment, Planning Commission Vacancy — Mayor Higgins (5 minutes)
3. Motion Consideration: Stormwater Management Program Plan — Eric Guth
4. Motion Consideration: Snowplow — Eric Guth
5. Motion Consideration: Water District #3 Pump House Lease — Cary Driskell
6. Admin Report: 2017 Legislative Agenda — Cary Driskell
7. Admin Report: Advance Agenda — Mayor Higgins
8. Info Only: (a) Department Reports; (b) Pines & Grace Intersection
(10 minutes)
(20 minutes)
(10 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 75 minutes]
August 30, 2016, Study Session Format, 6:00 p.m. [due Tue, Aug 23]
1. Hearing Examiner Report — Mike Dempsey (15 minutes)
2. Library District Request for City's Reacquisition of Balfour Park Prop—C.Driskell, N.Ledeboer (20 minutes)
3. Comp Plan Draft Development Regs Discussion — John Hohman, Gloria Mantz (30 minutes)
4. Solid Waste Collection Update — Eric Guth, Erik Lamb, Moran Koudelka (30 minutes)
5. Advance Agenda — Mayor Higgins (5 minutes)
[*estimated meeting: 100 minutes]
Sept 6, 2016, Study Session Format, 6:00 p.m.
Proclamation: Legislative Recognition
ACTION ITEMS:
1. Motion Consideration: Legislative Agenda — Mark Calhoun
NON -ACTION ITEMS:
2. City Hall Update — Eric Guth
3. Introduction of Draft Comp Plan — John Hohman, Mike Basinger
4. Advance Agenda — Mayor Higgins
Special Meeting, Friday, September 9, 2016; 10 a.m. — 12:30 p.m.
Spokane Regional Council of Governments. Spokane County Fair &
404 N Havana Street
[due Tue, Aug 30]
(20 minutes)
(10 minutes)
(60 minutes)
(5 minutes)
[*estimated meeting: 95 minutes]
(Opening Ceremony: 9:30 a.m.)
Expo Center, Conference Facility,
Draft Advance Agenda 8/4/2016 1:33:57 PM Page 1 of 3
Sept 13, 2016, Formal Meeting Format, 6:00 p.m.
1. PUBLIC HEARING: 2017 Budget Revenues including Prop Tax - Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes; resolution setting budget hearing)
3. Motion Consideration: Pines Road & Grace Intersection Bid Award - Steve Worley
4. Admin Report: Advance Agenda - Mayor Higgins
Sept 20, 2016, Study Session Format, 6:00 p.m.
[due Tue, Se tt66]
(10 minutes)
(5 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: 35 minutes]
[due Tue, Sept 13]
1. Outside Agency Presentations: Social Service & Economic Dev. Agencies - Chelsie Taylor
2. Emergency Preparedness - Cary Driskell, et al
3. Advance Agenda - Mayor Higgins
(- 60 mins)
(- 60 mins)
(5 minutes)
[*estimated meeting: 125 minutes]
Sept 27, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. City Manager Presentation of 2017 Preliminary Budget - Mark Calhoun
3. Admin Report: Advance Agenda - Mayor Higgins
4. Info Only: Department Reports
Oct 4 2016, Study Session Format, 6:00 p.m.
1. City Hall Update - Eric Guth
2. Budget Amendment, 2016 - Chelsie Taylor
3. Advance Agenda - Mayor Higgins
Oct 11, 2016, Formal Meeting Format, 6:00 p.m.
1. PUBLIC HEARING: 2017 Proposed Budget - Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. First Reading Proposed Ordinance re Property Tax - Chelsie Taylor
[due Tue, Sept 20]
(5 minutes)
(30 minutes)
(5 minutes)
[*estimated meeting: 40 minutes]
[due Tue, Sept 27]
(10 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Tue, Oct 4]
(10 minutes)
(5 minutes)
(10 minutes)
4. Motion Consideration: Fund Allocations to Social Service & Economic Dev Agencies - C.Taylor (25 min)
5. Admin Report: Advance Agenda - Mayor Higgins (5 minutes)
6. Info Only: Sullivan/Euclid PCC Intersection Project [*estimated meeting: 55 minutes]
Oct 18, 2016, Study Session Format, 6:00 p.m.
1. Advance Agenda - Mayor Higgins
Oct 25, 2016, Formal Meeting Format, 6:00 p.m.
1. PUBLIC HEARING: Proposed 2016 Budget Amendment - Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. Second Reading Proposed Ordinance re Property Tax - Chelsie Taylor
4. First Reading Proposed Ordinance, 2016 Budget Amendment - Chelsie Taylor
5. First Reading Proposed Ordinance Adopting 2017 Budget - Chelsie Taylor
[due Tue, Oct 11]
(5 minutes)
[due Tue, Oct 18]
(10 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(15 minutes)
6. Admin Report: Annual Review Draft Comp Plan: Planning Commission Findings - M.Basinger (45 minute)
7. Admin Report: Advance Agenda - Mayor Higgins (5 minutes)
8. Info Only: Department Reports [*estimated meeting: 100 minutes]
Nov 1, 2016, Study Session Format, 6:00 p.m.
1. City Hall Update - Eric Guth
2. Draft 2017 Fee Resolution - Chelsie Taylor
3. Advance Agenda - Mayor Higgins
[due Tue, Oct 25]
(10 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: 30 minutes]
Draft Advance Agenda 8/4/2016 1:33:57 PM Page 2 of 3
Nov 8, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Second Reading Proposed Ordinance, 2016 Budget Amendment — Chelsie Taylor
3. Second Reading Proposed Ordinance Adopting 2017 Budget — Chelsie Taylor
4. First Reading Comp Plan Findings — Mike Basinger
5. Motion Consideration: Sullivan/Euclid PCC Intersection Project Bid Award — Steve Worley
6. Admin Report: LTAC Recommendations to Council — Chelsie Taylor
[due Tue, Nov 1]
(5 minutes)
(10 minutes)
(15 minutes)
(20 minutes)
(10 minutes)
(20 minutes)
[*estimated meeting: 80 minutes]
Nov 15, 2016, Study Session Format, 6:00 p.m.
1. Advance Agenda — Mayor Higgins
Nov 22, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Second Reading Comp Plan Findings — Mike Basinger
3. Admin Report: Advance Agenda — Mayor Higgins
4. Info Only: Department Reports
Nov 29, 2016 — No Meeting — Thanksgiving Holiday
Dec 6, 2016, Study Session Format, 6:00 p.m.
1. City Hall Update — Eric Guth
2. Annual Review Comp Plan, Regulations — Mike Basinger
3. Advance Agenda — Mayor Higgins
[due Tue, Nov 8]
(5 minutes)
[due Tue, Nov 15]
(5 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: minutes]
[due Tue, Nov 29]
(10 minutes)
(40 minutes)
(5 minutes)
[*estimated meeting: 55 minutes]
Dec 13, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. First Reading Annual Review Comp Plan Regulations — Mike Basinger
3. Proposed 2017 Fee Resolution — Chelsie Taylor
4. Motion Consideration: Funding Allocation, Lodging Tax — Chelsie Taylor
5. Admin Report: Advance Agenda — Mayor Higgins
[due Tue, Dec 6]
(5 minutes)
(20 minutes)
(15 minutes)
(25 minutes)
(5 minutes)
[*estimated meeting: 70 minutes]
Dec 20, 2016, Study Session Format, 6:00 p.m.
ACTION ITEMS:
1. Second Reading Annual Review Comp Plan Regulations — Mike Basinger
NON -ACTION ITEMS:
2. Advance Agenda
3. Info Only: Department Reports (normally due for Dec 27 mtg)
Dec 27, 2016 — No Meeting — Christmas Holiday
*time for public or Council comments not included
[due Tue, Dec 13]
(20 minutes)
(5 minutes)
[*estimated meeting: 70 minutes]
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Carnahan and 8th Intersection SRTMC Interlocal Agreement
District Court SVMC 2.45 Review/Discussion
False Alarm Program Term Limits
GSI Contract follow-up Undergrounding
Library District
Draft Advance Agenda 8/4/2016 1:33:57 PM Page 3 of 3
pokaneUalley.
Memorandum
Parks and Recreation Department
2426 N. Discovery Place ♦ Spokane Valley WA 99216
509.688.0300 ♦ Fax: 509.688.0188
parksandrec@spokanevalley.org
To: City Council Members; Mark Calhoun, Acting City Manager
From: Michael D, Stone, CPRP, Director of Parks and Recreation ;S
Date: August 9, 2016
Re: CenterPlace Kitchen Inventory Replacement Costs
At the 2017 budget workshop, the topic of CenterPlace and its kitchen equipment came
up. Staff was asked to provide a listing of the major equipment and appliances in our
kitchen and a replacement cost for each. This information could be used to establish a
kitchen equipment replacement fund in future budgets if desired by the City Council.
The attachment included with this memorandum contains a listing of the major kitchen
equipment at CenterPlace along with a replacement cost per item based upon current
pricing for a total replacement cost of approximately $183,000. This inventory does not
include minor equipment like pots, pans, utensils, etc. Staff will be recommending the
establishment of a kitchen equipment replacement fund in the annual amount of
$36,600 for five years beginning in the 2017 budget.
If you have any questions or need additional information please let me know. Thank
you.
CENTERPLACE KITCHEN MAJOR EQUIPMENT INVENTORY
DESCRIPTION
QUANTITY
MANUFACTURER
MODEL#
REPLACEMENT
COST EACH
Double Convection Ovens
3
Wolf
WKGD2
$7,548.00
Coffee Urn
1
Dun -o -uratic
ItU3
$2,484.00
Slicer
1
Globe
#4600
$4,788.O0
Combination Oven
1
Rational
55C-202
$40,496.00
Salamader Broiler
1
Wolf
R5 -36A
$2,573.00
Range w/ Oven
1
Wolf
CHR -6-29
$3,285.00
Grill
1
Wolf
VT -48
$3,168.00
Refrigerator Equipment Stand
1
Wolf
VR5-72
$6,090.00
Fryer
1
Frymaster
MJ45E
$14,889.00
Fry Pump/Filter
1
Frymaster
FM -A
Convayor Toaster
1
Holman
P652-500
$1,160.00
Sandwich Unit
1
Delfeild
4448N-12
$2,668.00
Microwave Oven
1
Amana
RC -17
$1,501.00
Refrigerator
1
Delfeild
MRR1-5
$7,889.00
Under Counter Warmer
1
F.W.E
UHS-4
$2,989.00
Disposer
1
ISE
55-300-12-MR5
$2,888.00
Dishmachine
1
Hobart
C-44AW
$26,212.00
Booster Heater
1
Hateo
C-27
$2,407.00
Bulk Hot Cabinet
1
F.W.E
P5T-16
$3,943.00
Hot Food Buffet Cart
1
Duke
E-304-25
$3,153.00
Cold Pan Buffet
1
Duke
327-25
$5,796.00
Mixer
1
Hobart
P-300
$10,751.00
Food Processor
1
Robot Coupe
R6X
$4,229.00
Bun Warmer
1
Wells
RW -2
$2,066.00
Ice Machine
1
Manitowoc
5Y -0854A
$6,189.00
Broiler
1
Wolf
VC -24
$3,061.00
Walk in Cooler/Conden5or Unit
1
Russell
RLH1OOH22-E
$900.00
Walk in Freezer/Conden5or Unit
1
Russell
RLH165L44-E
$900.00
Walk in Cooler/Conden5or Unit
1
Russell
RLH080H22-D
$900.00
Warming Oven
1
Garter Hoffman
BB -1600
$8,099.00
32
TOTAL
$183,022.00
Meeting Date:
CITY OF SPOKANE VALLEY
Request for Council Action
August 9, 2016 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: 2017 Stormwater Management Program Plan Update
GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376;
Storm and Surface Water Utility: SVMC 3.80;
PREVIOUS COUNCIL ACTION TAKEN: Approval 2016-2021 SW CIP June 9, 2015.
BACKGROUND: The 2017 Stormwater Management Program Plan (SWMP) compiles the
annual Washington State Department of Ecology stormwater regulatory requirements,
stormwater utility work plans, and the annual six-year Stormwater Capital Improvement Plan
(CIP) into one comprehensive document. Previously, these documents were prepared by staff
separately and included as needed to Council. Staff is currently working on a draft 2017 SWMP
which will include an update of the six-year Stormwater Utility Capital Improvement Plan (SW
CIP), updating last year's 2016-2021 plan to a new 2017-2022 SW CIP. The SWMP will review
the issues that face the City to meet new and ongoing stormwater needs and proposed projects
and programs to address those needs. The program plan prioritizes listed projects and activities
by year(s) and summarizes the use of available local funds and anticipated grant funding for
needs to mitigate flooding, meet regulatory requirements, leverage cost sharing and savings
with other community projects, maintenance and operational needs, or implement long-term
utility cost savings measures.
In this recommended approach, staff would propose budgets for local funding and seek to apply
for outside financing in upcoming years based on the program plan. Obtaining outside funding
would thereby leverage and maximize local funds to the highest extent possible. If the City did
not receive grants in the amounts required for certain projects, we could then decide if we wish
to proceed with local funds or delay the project or activity to a future date.
Staff will bring a draft 2017 Stormwater Management Program Plan to the Council for
consideration and approval in the coming weeks.
OPTIONS: Information Only
RECOMMENDED ACTION OR MOTION: Information Only
BUDGET/FINANCIAL IMPACTS: Impacts include 2017 budget requests and discussion for
future budget years in the 402 and 403 funding accounts.
STAFF CONTACT: Eric Guth, Public Works Director
Art Jenkins, Stormwater Engineer
ATTACHMENTS: none
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016
Check all that apply: ❑ consent ❑ old business
® information ❑ admin. report
Department Director Approval: IZ
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Washington State Auditor's Office Engagement Letter for the 2015 Audit
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: None.
BACKGROUND: The Washington State Auditor's Office (SAO) began fieldwork for the City's
audit of the 2015 financial statements on July 12, 2016. SAO is required to obtain an
engagement letter from the entities they audit as part of the communication to management and
the governing body regarding the scope of the audit. These communications will also be made
at an Audit Entrance Conference scheduled for August 2, 2016, at 1:30 pm.
OPTIONS: Information Only
RECOMMENDED ACTION OR MOTION: Information Only
BUDGET/FINANCIAL IMPACTS: Estimated audit costs of $80,000, which is included in the
2016 Budget.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Washington State Auditor's Office Engagement Letter
Washington State Auditor's Office
July 12, 2016
City of Spokane Valley
11707 E. Sprague Ave, Ste. 102B
Spokane Valley, WA 99206
Dear Mayor and City Council:
We are pleased to confirm the audit to be performed by the Washington State Auditor's Office for
the City of Spokane Valley. This letter confirms the nature and limitations of the audit, as well as
responsibilities of the parties and other engagement terms.
State Auditor's Office Responsibilities
Financial Statement Audit
The State Auditor's Office agrees to perform an audit of the basic financial statements of the City of
Spokane Valley as of and for the fiscal year ended December 31, 2015, prepared in accordance with
accounting principles generally accepted in the United States of America (GAAP). Our audit will be
conducted with the objective of our expressing opinions on these financial statements.
We will perform our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Those standards require that we
plan and perform the audit to obtain reasonable, rather than absolute, assurance about whether the
financial statements are free from material misstatement. Since we do not review every transaction,
our audit cannot be relied upon to identify all misstatements.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures
in the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or
error. In making those risk assessments, the auditor considers internal control relevant to the City's
preparation and fair presentation of the financial statements in order to design audit procedures that
are appropriate in the circumstances, but not for the purpose of expressing an opinion on the
effectiveness of the City's internal control. Accordingly, we will express no such opinion.
Although our audit is not designed to provide an opinion on the effectiveness of internal control over
financial reporting, we are required to report any identified significant deficiencies and material
Insurance Building, P.O. Box 40021 • Olympia, Washington 98504-0021 • (360) 902-0370 • TDD Relay (800) 833-6388
weaknesses in controls. We are also required to report instances of fraud and noncompliance with
provisions of laws, regulations, contracts, and grant agreements that could have a direct and material
effect on the accuracy of financial statements, or any instances of material abuse that come to our
attention. Abuse is defined by Government Auditing Standards as involving behavior that is
deficient or improper, or misuse of authority or position for personal financial interests. As the
determination of abuse is subjective, Government Auditing Standards do not require auditors to
detect instances of abuse.
An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the
overall presentation of the financial statements.
Because of the inherent limitations of an audit, together with the inherent limitations of internal
control, an unavoidable risk exists that some material misstatements may not be detected, even
though the audit is properly planned and performed in accordance with the standards identified
above.
Our responsibility is to express in a written report an opinion on the financial statements based on
the results of our audit. We cannot provide assurance that an unmodified opinion will be expressed.
We may modify our opinion, or disclaim an opinion, on you financial statements if we are unable to
complete the audit or obtain sufficient and appropriate audit evidence supporting the financial
statements. If our opinion is other than unmodified, we will fully discuss the reason with you prior
to issuing our report. Further, in accordance with professional standards, we may add emphasis -of -
matter or other -matter paragraphs to the report for matters that, in our judgment, are relevant to
understanding the financial statements or our audit.
We will also issue a written report (that does not include an opinion) on issues identified during the
audit related to the City's internal control over financial reporting and on compliance with the
provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could
have a material effect on the financial statements as required by Government Auditing Standards.
The City prepares supplementary information that accompanies the financial statements, which is
required by Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance)
and generally accepted accounting principles (GAAP). We agree to perform auditing procedures on
this information, with the objective of expressing an opinion as to whether it is fairly stated, in all
material respects, in relation to the financial statements taken as a whole.
The City also prepares other information to accompany the financial statements, which is required
by accounting standards or is done at its discretion. We will perform limited procedures on this
information for the purpose of identifying inconsistencies with the financial statements. However,
we will not express an opinion on its fair presentation.
Federal Single Audit
We will also perform a federal single audit on compliance with, and report on internal control over
compliance for, each major program for the fiscal year ended December 31, 2015, in accordance
with auditing standards generally accepted in the United States of America; the standards applicable
to financial audits contained in Government Auditing Standards, issued by the Comptroller General
of the United States; and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Those standards and the Uniform Guidance require that we plan and perform the audit to obtain
reasonable assurance about whether noncompliance with the types of compliance requirements that
could have a direct and material effect on a major federal program occurred. An audit includes
examining, on a test basis, evidence about the City's compliance with those requirements and
performing such other procedures as we considered necessary in the circumstances. Because of the
inherent limitations of an audit, together with the inherent limitations of internal control, an
unavoidable risk exists that some material noncompliance may not be detected, even though the
audit is properly planned and performed in accordance with these standards and the Uniform
Guidance.
In planning and performing the compliance audit, we will consider the City's internal control over
compliance in order to determine the appropriate auditing procedures necessary for opining on
compliance with each major program, and for testing and reporting on internal control over
compliance in accordance with Uniform Guidance, but not for the purpose of expressing an opinion
on the effectiveness of internal control over compliance. Accordingly, we will express no such
opinion. Although our audit is not designed to provide an opinion on the effectiveness of internal
control over compliance, we are required to report any identified significant deficiencies and
material weaknesses in controls.
We will express an opinion as to whether the Schedule of Expenditures of Federal Awards is fairly
stated, in all material respects, in relation to the financial statements taken as a whole for the fiscal
year ended December 31, 2015.
We estimate the federal single audit will cover one federal grant programs, which will be identified
at the audit entrance conference. If additional grant programs are audited to satisfy the requirements
of the Uniform Guidance, the audit budget discussed below will increase by approximately $3,720
for additional budgeted audit hours per additional major program.
Upon completion of our audit we will issue a written report containing our opinion on the City's
compliance for each major program and a written report on internal control over compliance. We
cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in
which it is necessary for us to modify our opinion, issue a disclaimer of opinion, or add an emphasis -
of -matter or other -matter paragraph(s) to the report.
Accountability Audit
In accordance with RCW 43.09.260, we will perform an accountability audit for the fiscal year
ended December 31, 2015, of the City's compliance with applicable state laws, regulations, policies
and procedures, and safeguarding of public resources in areas representing the highest risk of fraud,
loss, abuse, or noncompliance.
Areas will be selected for audit using a risk-based approach and will be communicated to the
Finance Director.
Upon completion of our audit we will issue a written report describing the overall results and
conclusions for the areas we examined.
Reporting Levels for Audit Issues
Issues identified through the auditing process will be communicated as follows. Failure to
appropriately address audit issues may result in escalated reporting levels.
• Findings formally address issues in an audit report. Findings report significant deficiencies
and material weaknesses in internal controls; misappropriation; and material abuse or non-
compliance with laws, regulations, contracts or grant agreements. You will be given the
opportunity to respond to a finding, and this response, or a synopsis of it, will be published in
the audit report. Professional auditing standards define the issues we must report as findings
with regard to non-compliance with a financial statement effect and internal controls over
financial reporting. The Uniform Guidance defines the issues we must report as findings
with regards to non-compliance and internal controls over compliance with federal grants.
• Management letters communicate control deficiencies, non-compliance or abuse with a
less -than -material effect on the financial statements or other issues with significance to the
audit objectives. Management letters are referenced, but not included, in the audit report.
• Exit items address control deficiencies or non-compliance with laws or regulations that have
an insignificant or immaterial effect on the audit objectives, or errors with an immaterial
effect on the financial statements. These issues are informally communicated to
management, but do not warrant the attention of those charged with governance and are not
referenced in the audit report.
Client's Responsibilities
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America (GAAP);
this includes the design, implementation, and maintenance of internal control relevant to the
preparation and fair presentation of financial statements that are free from material misstatement,
whether due to fraud or error. Our audit does not relieve management or the governing body of their
responsibilities.
Management is also responsible for:
• Selecting and applying appropriate administrative and accounting policies.
• Establishing and maintaining effective internal controls over financial reporting, compliance,
and safeguarding of public resources.
• Designing and following effective controls to prevent and detect fraud, theft, and loss.
• Ensuring compliance with laws, regulations and provisions of contracts and grant
agreements.
• Making all financial records and related information available to us.
• Correcting the financial statements based on the results of our audit.
• Identifying and providing copies of previous audits, attestation engagements, or other studies
that directly relate to the objectives of the audit, including whether related recommendations
have been implemented.
• Promptly reporting to us knowledge of any fraud, allegations of fraud or suspected fraud
involving management, employees or others, in accordance with RCW 43.09.185.
• Providing us with a management representation letter that confirms certain representations,
both express and implied, which we will request at the conclusion of our audit. This letter
includes representations regarding legal matters. A separate letter may be needed from the
City's legal counsel.
• Preparing the supplementary information and providing us with certain written
representation concerning the supplementary information.
• Including the auditor's report on the supplementary information in any document that both
contains the supplementary information and indicates we have reported on the
supplementary information.
• Either presenting the supplementary information with the audited financial statements or, if
the supplementary information will not be presented, making the audited financial
statements readily available to users of the supplementary information no later than the date
the supplementary information and auditor's report thereon are issued.
• Preparing the schedule of expenditures of federal awards (including notes and noncash
assistance received) in accordance with the Uniform Guidance requirements and providing
us with certain written representations concerning the supplementary information.
• Including the auditor's report on the schedule of expenditures of federal awards in any
document that contains the schedule and indicates that the auditor reported on the
information.
• Either presenting the schedule of expenditures of federal awards with the audited financial
statements or, if it will not be presented with the audited financial statements, making the
audited financial statements readily available to the intended users of the schedule no later
than the date the schedule and auditor's report thereon are issued
• Identifying all federal awards received and government programs.
• Understanding and complying with the provisions of laws, regulations, contracts, and grant
agreements, including applicable program compliance requirements.
• Internal control over compliance, including establishing and maintaining effective controls
that provide reasonable assurance that the City's administers government programs in
compliance with the compliance requirements.
• Evaluating and monitoring the City's compliance with the compliance requirements.
• Informing us of the City's relationships with significant vendors who are responsible for
program compliance
• Following up and taking corrective action on all audit findings, including, when applicable,
preparing a summary schedule of prior audit findings and a corrective action plan.
• Submitting the reporting package and data collection form through the Federal Audit
Clearinghouse.
Management will provide the State Auditor's Office with the information required for performing
the audit and is responsible for the accuracy and completeness of that information. Management will
notify the State Auditor's Office when any documents, records, files, or data contain information
that is covered by confidentiality or privacy laws, such as HIPAA.
All misstatements identified by the audit will be discussed with management. Material
misstatements corrected by management and all uncorrected misstatements will be communicated at
the exit conference, as required by professional auditing standards.
Management's Written Representations
At the conclusion of our audit, we will also request certain written representations from you about
the subject matter information and related matters, including items discussed above.
Estimated Audit Costs and Timeline
We estimate 860 hours at an estimated cost of $80,000, plus travel costs, and other expenses, if any,
with work expected to commence by July 12, 2016. Invoices for these services will be prepared and
presented each month as our audit work progresses.
We anticipate our reports, which will be addressed to the City's governing body and published on
our website www.sao.wa.gov to be available to you and the public as outlined below. These
estimates are based on timely access to financial information and no significant audit reporting
issues. The estimated cost and completion date may change if unforeseen issues arise or if
significant audit issues are identified necessitating additional audit work. We will promptly notify
you if this is the case.
Report
Date*
Independent Auditor's Report on Financial Statements
9/20/2016
Independent Auditor's Report on Internal Control over Financial Reporting
and on Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance with Government Auditing Standards
9/20/2016
Independent Auditor's Report on Compliance for Each Major Program and on
Internal Control over Compliance in Accordance with Uniform Guidance.
9/20/2016
Independent Auditor's Report on Accountability
10/30/2016
*Report Issuance Dates Are Estimates Only
The audit documentation for this engagement, which may contain confidential or sensitive
information, is the property of SAO and constitutes a public record under Chapter 42.56 RCW.
Subject to applicable laws and regulations, appropriate individuals, as well as audit documentation,
will be made available upon request and in a timely manner to appropriate auditors and reviewers,
City's management and governing body, and federal agencies, for purposes of a public records
request, a quality review of the audit, to resolve audit findings, or to carry out oversight
responsibilities.
The audit documentation for this engagement will be retained for a minimum of five years after the
report release (publish) date in accordance with the public records retention schedule established by
the Washington Secretary of State.
Expected Communications
During the course of the audit, we will communicate with Chelsie Taylor, Finance Director on the
audit status, any significant changes in our planned audit scope or schedule and preliminary results
or recommendations as they are developed.
Please contact us if, during the audit, any events or concerns come to your attention of which we
should be aware. We will expect Chelsie Taylor to keep us informed of any such matters.
Audit Dispute Process
Please contact the Audit Manager or Deputy Director to discuss any unresolved disagreements or
concerns you have during the performance of our audit. At the conclusion of the audit, we will
summarize the results at the exit conference. We will also discuss any significant difficulties or
disagreements encountered during the audit and their resolution.
By signing and returning this letter you acknowledge that the foregoing is in accordance with your
understanding. Please contact us with any questions.
We appreciate the opportunity to be of service to you and look forward to working with you and
your staff.
Sincerely,
Brad White, Audit Manager 7/12/2016
Washington State Auditor's Office
City's Response:
This letter correctly sets forth our understanding.
Cr.J1Itt
Mark Calhoun
Acting City Manager
7/21/2016 Chelsie Taylor
Finance Director
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 9, 2016 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ['admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: 2016 Pavement Preservation Midterm Report to City Council
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Adoption of the City of Spokane Valley's 2016 Budget,
Fund #311 Pavement Preservation on November 10, 2015.
BACKGROUND:
The 2016 budget included the following projects for this year's preservation projects.
Fund: 311 Pavement Preservation Fund Spokane Valley
2016 Budget
Based upon recommendations in the Pavement Management Plan Update along with field verification by Public
Works staff we are recommending the following preliminary project list of pavement preservation projects in 2016:
ARTERIAL STREETS
FROM
TO
Broadway Ave
Sullivan Road
Moore Road
32nd Ave
Dishman Mica Road
Bowdish Road
32nd Ave
Bowdish Road
Pines Road
Sullivan Road
Spokane River Bridge
Flora Pit Road
RESIDENTIAL STREETS
FROM
TO
Saltese Road
Houk Road
McDonald Road
Saltese Road
McDonald Road
24th Ave
So far this year the Broadway Avenue and 32' Avenue projects are nearing completion. The
Sullivan Road project will be completed as part of the completion of the Sullivan Road West
Bridge Replacement project. One other project, the McDonald Road Preservation — 8th to
Mission project, which was on the Arterial contingency list, is currently under construction.
The other focus this year has been to advance our federally funded projects that were selected
by SRTC (Spokane Regional Transportation Council).
For example, the City received an additional $1.2 million in federal funds for the Sullivan/Euclid
Concrete Intersection project. This selection by SRTC was made conditioned on the
commitment of City staff to complete the design and right-of-way phases before mid-July. Staff
was successful in doing this.
Another example is Appleway Ave Preservation — Park to Dishman Mica. The federal funds
for this project were able to be moved up from 2017 to 2016, provided staff could complete the
design phase by mid-July, and staff was successful in doing this.
This meant that this year's preservation projects required reprioritization so staff could
concentrate on the SRTC selected project and have them ready for construction by mid-July this
year. This results in the Saltese Road project slipping to next year.
A summary of the Street Preservation Fund #311 budget for 2016 is as follows:
Project
Estimated Cost
Fund #311
Remaining
Budget
Estimated Value
of Projects
$3,050,000
32nd Avenue — Dishman Mica to Pines
$1,030,820
$2,019,180
$1,030,820
Broadway Ave — Sullivan to Moore
$ 428,862
$1,590,318
$ 428,862
NB Sullivan Rd — River to Flora Pit
$ 65,834
$1,524,484
$ 65,834
Saltese Rd — Houk to McDonald
$ 920,000
$1,521,'81
$ 920,000
McDonald Road Diet
$ 86,785
$1,437,699
$1,237,630
Appleway Blvd — Park to Dishman Mica
$160,650
$1,277,049
$1,190,000
Total
$1,772,951
$1,277,049
$3,953,146
(Surplus)
The summary shows there will be a surplus of nearly $1.28 million. Staff is recommending that
funds allocated for the Saltese Road project (estimated to be $920,000) be rolled over to next
year.
OPTIONS: Information only.
RECOMMENDED ACTION OR MOTION: Information only.
BUDGET/FINANCIAL IMPACTS: The 2016 Budget included $3,050,000 for the 2016 Street
Preservation Program (Fund 311). With the focus this year on advancing federally funded
projects, there will be a surplus of funds remaining this year.
STAFF CONTACT: Eric Guth, PE — Public Works Director
Steve M. Worley, PE - Capital Improvement Program Manager
ATTACHMENTS: