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2016, 09-13 Regular Meeting
AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, September 13, 2016 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER: INVOCATION: Pastor Manuel Denning, Fountain Ministries Church PLEDGE OF ALLEGIANCE: ROLL CALL: APPROVAL OF AGENDA: INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PROCLAMATION: Constitution Week PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. PUBLIC HEARING: 2017 Budget Revenues, including Property Tax — Chelsie Taylor 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Sept 13,2016 Request for Council Action Form Totaling: $4,868,792.27 b. Approval of Payroll for Pay Period Ending August 31, 2016: $430,041.99 c. Motion Approval Setting 2017 Budget Hearing Date d. Approval of August 16, 2016 Council Meeting Minutes, Study Session Format e. Approval of August 23, 2016 Council Meeting Minutes, Formal Meeting Format f. Approval of August 30, 2016 Council Meeting Minutes, Study Session Format g. Approval of September 6, 2016 Council Meeting Minutes, Special Meeting h. Approval of September 6, 2016 Council Meeting Minutes, Study Session Format NEW BUSINESS: 3. Mayoral Appointment: Lodging Tax Advisory Committee — Mayor Higgins [public comment] Council Agenda 09-13-16 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 4. Solid Waste Collection Services Request for Proposal Development, Update Two — Eric Guth, Erik Lamb, Morgan Koudelka 5. 2017-2022 Stormwater Capital Improvement Plan — Eric Guth 6. Snow and Ice Removal — Cary Driskell 7. Advance Agenda — Mayor Higgins INFORMATION ONLY (will not be reported or discussed): 8. ITS (Intelligent Transportation System) Infill CITY MANAGER COMMENTS ADJOURNMENT General Meetinj' Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2' and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1st 31d and 5t'—' Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 09-13-16 Formal Format Meeting Page 2 of 2 Spokane Va11ey roctamatton City of Spokane Tat ey, Washington Constitution Week WHEREAS, September 17, 2016, marks the two hundred twenty-ninth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and WHEREAS, It is fitting and proper to accord official recognition to this magnificent document and its memorable anniversary; and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 — 23, as Constitution Week. NOW, THEREFORE, 1, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim the week of September 17 - 23, 2016, as Constitution Week and 1 encourage all citizens to reaffirm the ideals the Framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to us through this guardian of our liberties, remembering lost rights may never be regained. Dated this 13th day of September, 2016. L.R. Higgins, Mayo': Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 13, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing - Estimated 2017 revenues and expenditures. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2017 Budget. A proposed budget is currently under review by the Acting City Manager who will present his Preliminary 2017 Budget to the Council on September 27, 2016. BACKGROUND: This marks the third occasion where the Council will discuss the 2017 Budget and by the time the Council is scheduled to adopt the 2017 Budget on November 8, 2016, Council will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: • June 14 Council Budget Retreat • August 9 • September 13 • September 27 • October 11 • October 25 • November 8 Admin report: Estimated 2017 revenues and expenditures Public hearing #1 on 2017 revenues and expenditures City Manager's presentation of preliminary 2017 Budget Public hearing #2 on 2017 Budget First reading on ordinance adopting the 2017 Budget Second reading on ordinance adopting the 2017 Budget State law requires that the City hold a public hearing on revenue sources for the upcoming year's budget in order to consider input from the public. An administrative report was presented to Council on this topic on August 9th and the public hearing is set for this evening. Until City Council adoption all figures currently included in the 2017 Budget worksheets are preliminary and subject to change by the Acting City Manager. 2017 Budget Overview: • The 2017 Budget currently includes appropriations of $80,778,728 including $23,282,550 in capital expenditures, comprised in -part of: o $9,186,649 in Fund #303 Street Capital Projects. o $3,904,182 in Fund #309 Park Capital Projects. o $3,000,000 in Fund #311 Pavement Preservation including $953,200 financed by the General Fund. o $5,344,219 in Fund #313 City Hall Construction. o $980,000 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $23,282,550 in capital costs we anticipate $8,041,108 in grant revenues which results in 34.5% of capital expenditures being covered with State and Federal money. 1 • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will be 88.4 employees compared to 87.4 in the prior year as a result of one position being added in the new City Hall Operations and Maintenance department. Pertaining Specifically to the General Fund: • The 2017 recurring revenue estimate of $41,462,500 is $1,741,072 or 4.38% greater than the 2016 amended budget of $39,721,428. • The 2017 recurring expenditure proposal of $39,992,677 is $300,244 or 0.76% greater than the 2016 appropriation of $39,692,433. • General Fund recurring expenditures have been held to an increase of no greater than 1%, as was directed by Council. • Recurring revenues currently exceed recurring expenditures by $1,469,823 or 3.54% of recurring revenues. • Nonrecurring revenues total $530,925 and include: o $40,425 as a transfer in from the Solid Waste Fund #106 as a repayment to the General Fund for various studies and fees related to the Solid Waste program paid out of the General Fund in the years of 2013 and 2014. The repayment will occur over five years beginning in 2015 at an annual amount of $40,425. o $490,500 as a transfer in from the Civic Facilities Capital Projects Fund #310, which represents amounts that were set aside in Fund #310 in prior years for years in which the City would have both a lease payment and bond payment for the new City Hall building. • Nonrecurring expenditures total $2,389,850 and include: o $100,000 for Information Technology expenditures including: ■ $20,000 for four copiers to replace those that have reached end of life ■ $80,000 for IT capital items for technology set-up at the new City Hall o $513,100 for the last year of the lease at the current City Hall location o $145,000 for the Police Department CAD / RMS o $50,000 for retail recruitment services o $12,000 for repair of drain pipes and gutter lines at the pools o $345,000 for replacement of the Great Room audio/visual equipment at CenterPlace o $24,750 for carpet replacement in various rooms at CenterPlace o $1,200,000 transfer out to the Street Capital Projects Fund #303 to fund the design of the Pines Road Grade Separation project. • The total of 2017 recurring and nonrecurring expenditures exceeds total revenues by $389,102, which is entirely the result of one-time, nonrecurring expenditures. • The projected ending fund balance for the General Fund at the end of 2017 is currently $22,928,733 or 57.33% of recurring expenditures. 2 Other Funds: 2017 Budget appropriations (expenditures) in the other funds total $38,396,201 as follows: Fund Number Fund Name 2017 Appropriation 101 Street Fund 103 Paths and Trails Fund 104 Hotel / Motel Tax - Tourism Facilities Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabilization Reserve Fund 122 Winter Weather Reserve Fund 123 Civic Facilities Replacement Fund 204 Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 502 Risk Management Fund 4,851,244 0 0 634, 000 151,800 262,500 0 0 500, 000 0 940, 000 1,456,986 1,913,134 9,186, 649 3,904,182 490,500 3,050,000 2,371,915 5,344,219 2,459,072 530, 000 0 350, 000 38, 396, 201 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,040,300. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $2,200,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $1,600,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $957,000 ($580,000 in Fund #105 and $377,000 in Fund #104). • Stormwater Management Fees that are estimated at $1,860,000. • Aquifer Protection Area Fees are estimated at $460,000. 3 OPTIONS: State law requires a public hearing on 2017 estimated revenues and expenditures. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public in regard to the 2017 Budget, no action is requested at this time. BUDGET/FINANCIAL IMPACTS: Given that the budget will not be adopted by the Council until November 8, 2016, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Power Point presentation. • Assorted 2017 Budget information: o Pages 1-13 Budget summary information with detail by fund. o Page 14 General Fund budget change from June 14 to September 13. o Page 15 General Fund revenue and expenditure line -item changes. o Page 16-18 General Fund department changes from 2016 to 2017. o Page 19 Full-time equivalent employees (FTEs). 4 City of Spokane Valley 2017 Budget Discussion Public Hearing #1 2017 Estimated Revenues and Expenditures September 13, 2016 9/8/2016 1 2017 Budget Summary All Funds Total appropriations across all City Funds of $80.8 million including: $42.4 million in the General Fund which is comprised of just under $40 million recurring and $2.4 million nonrecurring. $38.4 million spread across 23 additional funds. $23.3 million in capital expenditures. FTE count proposed to be 88.4 employees in 2017. Proposed increase of 1 FTE related to the new City Hall Operations and Maintenance department. 9/8/2016 2 General Fund REVENUES: Total recurring 2017 revenues of $41,462,500 as compared to $39,721,428 in 2016 for an increase of $1,741,072 or 4.38%. All revenue estimates are based upon a combination of historical collections and future projections with some increasing and others decreasing. 2 largest sources are Sales Tax and Property Tax which are collectively estimated to account for $34,054,600 or 9�8�2082.1 % of 2017 General Fund recurring revenues. 3 General Fund General sales tax collections are estimated at $19,210,500, an increase of $1,371,600 or 7.42% over the 2016 Amended Budget. Property Tax levy is not proposed to include the 1% increase authorized by State law. 2017 Levy is estimated at $11,614,500 Levy assumes we start with the 2016 levy of $11,489,500 + estimated new construction of $125,000. 9/8/2016 4 General Fund Nonrecurring revenues are $530,925, and include: $40,425 for Solid Waste Fund #106 repayments to the General Fund $490,500 of transfers in from the Civic Facilities Capital Projects Fund #310 9/8/2016 5 General Fund EXPENDITURES: 2017 recurring expenditure proposal of $39,992,677 as compared to $39,692,433 in 2016 for an increase of $300,244 or 0.76%. Recurring revenues currently exceed recurring expenditures by $1,469,823 or 3.54% of recurring revenues. 9/8/2016 6 General Fund Nonrecurring expenditures total $2,389,850 and include: $100,000 of IT related capital replacements $513,100 in lease payments for the last year of the lease $145,000 for Police Department CAD / RMS $50,000 for retail recruitment - $12,000 for repairs to drain pipes and gutter lines at the pools • $345,000 for the replacement of the Great Room audio/visual system $24,750 for carpet replacement in various rooms at CenterPlace $1,200,000 transfer out to the Street Capital Projects Fund #303 to fund the design of the Pines Road Grade Separation project 9/8/2016 7 General Fund The total of 2017 recurring and nonrecurring expenditures exceeds total revenues by $389,102. Projected fund balance at the end of 2017 is currently $22,928,733 or 57.36% of recurring expenditures. 9/8/2016 8 Other Funds Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,040,300. Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $2,200,000. Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $1,600,000. 9/8/2016 9 Other Funds Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $957,000. Stormwater Management Fees of $1,860,000. Aquifer Protection Area fees of $460,000. Grant Revenues of $8,041,108: Fund #106 — Solid Waste Fund - $26,800 Fund #303 — Street Capital Projects - $4,246,241 Fund #309 — Parks Capital Projects - $3,217,267 Fund #311 — Pavement Preservation - $340,800 Fund #402 — Stormwater Fund - $210,000 9/8/2016 10 Other Funds —Challenges Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic levels of service. Telephone utility tax revenues Balancing the cost of pavement preservation against other transportation and infrastructure needs. Use of REET for pavement preservation limits availability of funds for grant matching. Railroad grade separation projects 9/8/2016 11 Future Council Budget Discussions Sept. 27 — City Manager presentation of Preliminary 2017 Budget Oct. 11 — Public hearing #2 on 2017 Budget Oct. 25 — First reading of ordinance adopting 2017 Budget. Nov. 8 — Second reading of ordinance adopting 2017 Budget. 9/8/2016 12 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 Revenues Property Tax 11,479,200 0 0 11,479,200 11,614,500 135,300 1.18% Sales Tax 18,210,500 270,000 0 18,480,500 19,852,100 1,371,600 7.42% Sales Tax - Public Safety 867,400 0 0 867,400 919,000 51,600 5.95% Sales Tax - Criminal Justice 1,556,400 0 0 1,556,400 1,669,000 112,600 7.23% Gambling Tax and Leasehold Excise Tax 333,700 0 0 333,700 341,500 7,800 2.34% Franchise Fees/Business Registration 1,154,000 0 0 1,154,000 1,200,000 46,000 3.99% State Shared Revenues 2,024,528 0 0 2,024,528 2,104,600 80,072 3.96% Fines and Forfeitures/Public Safety 1,443,500 0 0 1,443,500 1,361,000 (82,500) (5.72%) Community Development 1,491,500 0 0 1,491,500 1,449,300 (42,200) (2.83%) Recreation Program Revenues 595,200 13,000 0 608,200 640,900 32,700 5.38% Miscellaneous Department Revenue 95,900 0 0 95,900 94,000 (1,900) (1.98%) Miscellaneous & Investment Interest 103,500 0 0 103,500 133,500 30,000 28.99% Transfers in - #101 (street admin) 39,700 0 0 39,700 39,700 0 0.00% Transfers in - #105 (h/m tax -CP advertising) 30,000 0 0 30,000 30,000 0 0.00% Transfers in - #402 (storm admin) 13,400 0 0 13,400 13,400 0 0.00% Total Recurring Revenues 39,438,428 283,000 0 39,721,428 41,462,500 1,741,072 4.38% Expenditures City Council 506,869 0 0 506,869 524,727 17,858 3.52% City Manager 717,303 0 0 717,303 724,435 7,132 0.99% Legal 479,951 0 0 479,951 509,694 29,743 6.20% Public Safety 24,703,749 0 0 24,703,749 24,950,372 246,623 1.00% Deputy City Manager 737,002 0 0 737,002 750,277 13,275 1.80% Finance / IT 1,253,080 0 0 1,253,080 1,282,460 29,380 2.34% Human Resources 255,694 0 0 255,694 262,417 6,723 2.63% Public Works 966,870 0 0 966,870 981,932 15,062 1.56% City Hall Operations and Maintenance 0 0 0 0 303,918 303,918 0.00% Community & Economic Dvlpmnt - Admin 272,107 0 0 272,107 282,962 10,855 3.99% Community & Economic Dvlpmnt - Econ Dev 545,157 0 0 545,157 640,632 95,475 17.51% Community & Economic Dvlpmnt - Dev Svc 1,486,637 0 0 1,486,637 1,418,984 (67,653) (4.55%) Community & Economic Dvlpmnt - Building 1,344,165 0 0 1,344,165 1,390,834 46,669 3.47% Parks & Rec - Administration 281,871 0 0 281,871 288,964 7,093 2.52% Parks & Rec - Maintenance 838,343 (6,300) 0 832,043 861,350 29,307 3.52% Parks & Rec - Recreation 228,197 13,000 0 241,197 235,995 (5,202) (2.16%) Parks & Rec - Aquatics 461,200 0 0 461,200 457,350 (3,850) (0.83%) Parks & Rec - Senior Center 95,781 0 0 95,781 95,916 135 0.14% Parks & Rec - CenterPlace 882,223 0 0 882,223 891,458 9,235 1.05% General Government 1,532,000 85,500 0 1,617,500 1,240,850 (376,650) (23.29%) Transfers out - #204 (2016 LTGO debt service) 0 198,734 0 198,734 397,350 198,616 99.94% Transfers out - #309 (park capital projects) 160,000 40,300 0 200,300 160,000 (40,300) (20.12%) Transfers out - #310 (bond pmt>$434.6lease pmt) 72,500 0 0 72,500 0 (72,500) (100.00%) Transfers out - #310 (city hall o&m costs) 271,700 0 0 271,700 0 (271,700) (100.00%) Transfers out - #311 (pavement preservation) 943,800 0 0 943,800 953,200 9,400 1.00% Transfers out - #501 (CenterPlace kitchen reserve) 0 0 0 0 36,600 36,600 0.00% Transfers out - #502 (insurance premium) 325,000 0 0 325,000 350,000 25,000 7.69% Total Recurring Expenditures 39,361,199 331,234 0 39,692,433 39,992,677 300,244 0.76% Recurring Revenues Over (Under) Recurring Expenditures 77,229 (48,234) 0 28,995 1,469,823 Page 1 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 Revenues FEMA Grant Proceeds 0 0 36,400 36,400 0 (36,400) (100.00%) Transfers in - #106 (solid waste repayment) 40,425 0 0 40,425 40,425 0 0.00% Transfers in - #310 (lease in excess of debt service) 0 198,734 0 198,734 490,500 291,766 146.81% Total Nonrecurring Revenues 40,425 198,734 36,400 275,559 530,925 255,366 92.67% Expenditures General Government - IT capital replacements 108,000 0 0 108,000 100,000 (8,000) (7.41%) City Hall lease payment (2017 final year) 0 0 0 0 513,100 513,100 0.00% Public Safety (const offices for unit supervisors) 0 25,000 0 25,000 0 (25,000) (100.00%) Community & Econ Dev (comp plan update) 350,000 0 0 350,000 0 (350,000) (100.00%) Parks & Rec (upgrade dial-up modem at pools) 15,000 0 0 15,000 0 (15,000) (100.00%) Police Department - CAD / RMS 140,281 0 0 140,281 145,000 4,719 3.36% Police Department (security camera upgrade) 0 6,400 0 6,400 0 (6,400) (100.00%) CenterPlace roof repairs 0 52,000 0 52,000 0 (52,000) (100.00%) City Manager Severance 0 0 453,116 453,116 0 (453,116) (100.00%) Community & Econ Dev (retail recruitment) 0 0 0 0 50,000 50,000 0.00% Parks & Rec (pool drain pipe & gutter line repairs) 0 0 0 0 12,000 12,000 0.00% Parks & Rec (replace Great Room audio/video) 0 0 0 0 345,000 345,000 0.00% Parks & Rec (replace carpet at CenterPlace) 0 0 0 0 24,750 24,750 0.00% Transfers out - #122 (Replenish after Windstorm) 0 0 16,418 16,418 0 (16,418) (100.00%) Transfers out - #303 (Pines Underpass Design) 0 0 0 0 1,200,000 1,200,000 0.00% Transfers out - #309 (P&R Windstorm damage) 0 0 37,225 37,225 0 (37,225) (100.00%) Transfers out - #312 ('14 fund bal > 50%) 0 1,828,723 0 1,828,723 0 (1,828,723) (100.00%) Total Nonrecurring Expenditures 613,281 1,912,123 506,759 3,032,163 2,389,850 (642,313) (21.18%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures (572,856) (1,713,389) (470,359) (2,756,604) (1,858,925) (495,627) (1,761,623) (470,359) (2,727,609) 26,045,444 25,549,817 64.91% Page 2 of 19 26,045,444 23,317,835 58.75% (389,102) 23,317,835 22,928,733 57.33% H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 Revenues Utility Tax 2,340,000 0 0 2,340,000 2,200,000 (140,000) (5.98%) Motor Vehicle Fuel (Gas) Tax 2,004,900 0 0 2,004,900 2,040,300 35,400 1.77% Multimodal Transportation Revenue 0 0 0 0 98,868 98,868 0.00% Right -of -Way Maintenance Fee 0 0 50,000 50,000 50,000 0 0.00% Investment Interest 3,000 0 0 3,000 4,000 1,000 33.33% Miscellaneous 10,000 0 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,357,900 0 50,000 4,407,900 4,403,168 (4,732) (0.11%) Expenditures Wages / Benefits / Payroll Taxes 734,604 0 0 734,604 746,872 12,268 1.67% Supplies 111,500 0 0 111,500 105,000 (6,500) (5.83%) Services & Charges 2,132,754 0 0 2,132,754 2,167,151 34,397 1.61% Snow Operations 430,000 0 0 430,000 468,000 38,000 8.84% Intergovernmental Payments 771,000 0 0 771,000 796,000 25,000 3.24% Vehicle rentals - #501 (non -plow vehicle rental) 31,000 0 0 31,000 23,250 (7,750) (25.00%) Vehicle rentals - #501 (plow replace.) 40,000 0 0 40,000 77,929 37,929 94.82% Transfers out - #001 39,700 0 0 39,700 39,700 0 0.00% Transfers out - #311 (pavement preservation) 67,342 0 0 67,342 67,342 0 0.00% Signal Detection Replacement Program 0 0 0 0 40,000 40,000 0.00% Traffic Signal Replacement Program 0 0 0 0 200,000 200,000 0.00% Total Recurring Expenditures 4,357,900 0 0 4,357,900 4,731,244 373,344 8.57% Recurring Revenues Over (Under) Recurring Expenditures 0 0 50,000 50,000 (328,076) NONRECURRING ACTIVITY Revenues Grants Miscellaneous 0 0 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0 0 0.00% Expenditures Maintenance facility storage unit 5,000 0 0 5,000 0 (5,000) (100.00%) Signal detection equipment upgrades 20,000 0 0 20,000 0 (20,000) (100.00%) Durable striping at Trent & Argonne 0 0 0 0 75,000 75,000 0.00% Spare traffic signal equipment 0 0 0 0 30,000 30,000 0.00% Battery backups for intersections 0 0 0 0 15,000 15,000 0.00% Total Nonrecurring Expenditures 25,000 0 0 25,000 120,000 95,000 380.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (25,000) 0 0 (25,000) (120,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (25,000) 0 50,000 25,000 (448,076) Beginning fund balance 1,443,077 1,443,077 1,468,077 Ending fund balance 1,418,077 1,468,077 1,020,001 Page 3 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended 8,500 0 0 2017 Proposed Budget 0 8,500 8.600 9/13/2016 Difference Between 2016 and 2017 100 1.18% 0 0 0 0 0 0.00% 8,500 0 0 8,500 8,600 100 1.18% 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over (under) expenditures 8,500 8,500 8,600 Beginning fund balance 38,054 38,054 46,554 Ending fund balance 46,554 46,554 55,154 #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 357,500 0 19,500 377,000 377,000 0 0.00% Investment Interest 0 0 0 0 0 0 0.00% Total revenues 357,500 0 19,500 377,000 377,000 0 0.00% Expenditures Capital Outlay 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 357,500 182,347 539,847 377,000 377,000 182,347 559,347 559,347 936,347 550,000 0 30,000 580,000 580,000 0 0.00% 300 0 0 300 500 200 66.67% Total revenues 550,300 0 30,000 580,300 580,500 200 0.03% Expenditures Transfers out - #001 30,000 0 0 30,000 30,000 0 0.00% Tourism Promotion 560,000 (60,650) 0 499,350 604,000 104,650 20.96% Transfers out - #309 (volleyball court award) 0 60,650 0 60,650 0 (60,650) (100.00%) Total expenditures 590,000 0 0 590,000 634,000 44,000 7.46% Revenues over (under) expenditures (39,700) (9,700) (53,500) Beginning fund balance 208,701 208,701 199,001 Ending fund balance 169,001 199,001 145,501 Page 4 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE FUND Revenues Sunshine administrative fee Road maintenance fee Grant Proceeds Investment Interest Total revenues Expenditures Education/Contract Admin/General Fund reimb 138,075 0 0 138,075 111,375 (26,700) (19.34%) Transfers out - #001 40,425 0 0 40,425 40,425 0 0.00% Total expenditures 178,500 0 0 178,500 151,800 (26,700) (14.96%) CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended 125,000 0 53,500 0 0 0 0 0 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 0 125,000 125,000 0 0.00% 0 0 0 0 0.00% 0 53,500 26,800 (26,700) (49.91%) 0 0 0 0 0.00% 178,500 0 0 178,500 151,800 (26,700) (14.96%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 42,874 42,874 42,874 Ending fund balance 42,874 42,874 42,874 #107 - PEG FUND Revenues Comcast PEG contribution 90,000 0 0 90,000 80,000 (10,000) (11.11%) Investment Interest 0 0 0 0 0 0 0.00% Transfers in - #001 0 0 0 0 0 0 0.00% Total revenues 90,000 0 0 90,000 80,000 (10,000) (11.11%) Expenditures PEG Reimbursement - CMTV 12,000 105,000 0 117,000 0 (117,000) (100.00%) Capital Outlay 12,500 0 0 12,500 12,500 0 0.00% New City Hall Council Chambers 0 25,000 0 25,000 250,000 225,000 900.00% Total expenditures 24,500 130,000 0 154,500 262,500 108,000 69.90% Revenues over (under) expenditures 65,500 (64,500) (182,500) Beginning fund balance 301,182 301,182 236,682 Ending fund balance 366,682 236,682 54,182 Page 5 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended SPECIAL REVENUE FUNDS - continued #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Miscellaneous Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 0 0 2017 Proposed Budget 0 9/13/2016 Difference Between 2016 and 2017 $ 1 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0 0.00% 0 0 0 0 0 0 0.00% 0 0 0 0 0 0 0.00% 0 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Miscellaneous Total revenues Expenditures Operations 6,500 0 0 0 0 300,000 300,000 300,000 300,000 0 6,500 21,900 15,400 236.92% 0 0 0 0 0 0.00% 6,500 0 0 6,500 21,900 15,400 236.92% 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance 6,500 5,461,789 5,468,289 6,500 21,900 5,461,789 5,468,289 5,468,289 5,490,189 #122 - WINTER WEATHER RESERVE FUND Revenues FEMA Grant Proceeds 0 0 38,510 38,510 0 (38,510) (100.00%) Investment Interest 600 0 0 600 600 0 0.00% Transfers in - #001 0 0 16,418 16,418 0 (16,418) (100.00%) Total revenues 600 0 54,928 55,528 600 (54,928) (98.92%) Expenditures Street maintenance expenses 500,000 0 0 500,000 500,000 0 0.00% Total expenditures 500,000 0 0 500,000 500,000 0 0.00% Revenues over (under) expenditures (499,400) (444,472) (499,400) Beginning fund balance 444,472 444,472 500,000 Ending fund balance (54,928) 0 600 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 700 0 0 700 0 (700) (100.00%) Miscellaneous 0 0 0 0 0 0 0.00% Total revenues 700 0 0 700 0 (700) (100.00%) Expenditures Transfers out - #311 (pavement preservation) 559,786 0 22 559,808 0 (559,808) (100.00%) Total expenditures 559,786 0 22 559,808 0 (559,808) (100.00%) Revenues over (under) expenditures (559,086) (559,108) 0 Beginning fund balance 559,108 559,108 0 Ending fund balance 22 0 0 Page 6 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended 380,300 0 0 198,734 83,400 0 83,400 0 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 0 380,300 379,750 (550) (0.14%) 0 198,734 397,350 198,616 99.94% 0 83,400 79,426 (3,974) (4.76%) 0 83,400 79,425 (3,975) (4.77%) 547,100 198,734 0 745,834 935,951 190,117 25.49% Expenditures Debt Service Payments - CenterPlace 380,300 0 0 380,300 379,750 (550) (0.14%) Debt Service Payments - Roads 166,800 0 0 166,800 162,900 (3,900) (2.34%) Debt Service Payments - City Hall 0 198,734 0 198,734 397,350 198,616 99.94% Total expenditures 547,100 198,734 0 745,834 940,000 194,166 26.03% Revenues over (under) expenditures 0 0 (4,049) Beginning fund balance 4,049 4,049 4,049 Ending fund balance 4,049 4,049 0 Page 7 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 800,000 0 200.000 1,000,000 800,000 (200,000) (20.00%) 1,000 0 0 1,000 1,700 700 70.00% 801,000 0 200,000 1,001,000 801,700 (199,300) (19.91%) Expenditures Transfers out - #204 83,400 0 0 83,400 79,426 (3,974) (4.76%) Transfers out - #303 222,503 0 540,000 762,503 717,081 (45,422) (5.96%) Transfers out - #311 (pavement preservation) 365,286 0 0 365,286 660,479 295,193 80.81% Total expenditures 671,189 0 540,000 1,211,189 1,456,986 245,797 20.29% Revenues over (under) expenditures Beginning fund balance Ending fund balance #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 129,811 1,594,088 1,723,899 (210,189) (655,286) 1,594,088 1,383,899 1,383,899 728,613 800,000 0 200,000 1,000,000 800,000 (200,000) (20.00%) 1,000 0 0 1,000 1,700 700 70.00% Total revenues 801,000 0 200,000 1,001,000 801,700 (199,300) (19.91%) Expenditures Transfers out - #204 83,400 0 0 83,400 79,425 (3,975) (4.77%) Transfers out - #303 922,816 0 (540,000) 382,816 1,173,230 790,414 206.47% Transfers out - #311 (pavement preservation) 365,286 0 0 365,286 660,479 295,193 80.81% Total expenditures 1,371,502 0 (540,000) 831,502 1,913,134 1,081,632 130.08% Revenues over (under) expenditures Beginning fund balance Ending fund balance (570,502) 1,728,297 1,157,795 Page 8 of 19 169,498 1,728,297 (1,111,434) 1,897,795 1,897,795 786,361 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended CAPITAL PROJECTS FUNDS - continued #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,797,263 Developer 314,700 Transfers in - #001 Pines Underpass Design 0 Transfers in - #301 222,503 Transfers in - #302 922,816 Transfers in - #312 - Sullivan Rd W Bridge 1,010,509 Transfers in - #312 - Pines Underpass Pinecroft 500,000 Transfers in - #312 - Euclid Ave - Flora to Barker 0 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 O (417,657) 8,379,606 4,246,241 (4,133,365) (49.33%) O (39,613) 275,087 40,097 (234,990) (85.42%) O 0 0 1,200,000 1,200,000 0.00% O 540,000 762,503 717,081 (45,422) (5.96%) O (540,000) 382,816 1,173,230 790,414 206.47% O 457,270 1,467,779 10,000 (1,457,779) (99.32%) O 0 500,000 0 (500,000) (100.00%) O 50,000 50,000 1,800,000 1,750,000 3500.00% Total revenues 11,767,791 0 50,000 11,817,791 9,186,649 (2,631,142) (22.26%) Expenditures 123 Mission Ave. - Flora to Barker 332,566 0 0 332,566 500,000 167,434 50.35% 141 Sullivan & Euclid PCC (PE & RW) 1,981,060 0 0 1,981,060 2,150,000 168,940 8.53% 149 Sidewalk Infill 5,000 0 0 5,000 0 (5,000) (100.00%) 155 Sullivan Rd W Bridge Replacement 5,237,650 0 0 5,237,650 10,000 (5,227,650) (99.81%) 156 Mansfield Ave. Connection 5,000 0 0 5,000 0 (5,000) (100.00%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 491,331 0 0 491,331 333,224 (158,107) (32.18%) 167 Citywide Safety Improvements (bike/ped) 228,127 0 0 228,127 5,000 (223,127) (97.81%) 201 ITS Infill Project Phase 1 271,357 0 0 271,357 300,000 28,643 10.56% 205 Sprague/Barker Intersection Improvement 0 0 0 0 40,097 40,097 0.00% 206 Sprague/Long Sidewalk Project 5,000 0 0 5,000 0 (5,000) (100.00%) 207 Indiana & Evergreen Transit Access Imp 0 0 0 0 5,000 5,000 0.00% 221 McDonald Rd Diet (16th to Mission) 559,200 0 0 559,200 5,000 (554,200) (99.11%) 222 Citywide Reflective Signal Backplates 40,500 0 0 40,500 36,000 (4,500) (11.11%) 223 Pines Rd Underpass @ BNSF & Trent 500,000 0 0 500,000 1,200,000 700,000 140.00% 229 32nd Ave Preservation Project 0 0 0 0 2,500 2,500 0.00% 234 Seth Woodward Elem Sidewalk Improvement 361,000 0 0 361,000 5,000 (356,000) (98.61%) 238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 350,000 0 0 350,000 5,000 (345,000) (98.57%) 239 Bowdish Sidewalk - 8th to 12th 400,000 0 0 400,000 471,342 71,342 17.84% xxx N. Sullivan Corridor ITS Project (PE start 2017) 0 0 0 0 110,486 110,486 0.00% xxx Barker BNSF Grade Separation 0 0 0 0 770,000 770,000 0.00% xxx Euclid Ave. - Flora to Barker 0 0 50,000 50,000 1,800,000 1,750,000 3500.00% xxx 9th Ave. Sidewalk 0 0 0 0 240,000 240,000 0.00% xxx Sullivan/Wellesly Intersection 0 0 0 0 198,000 198,000 0.00% Contingency 1,000,000 0 0 1,000,000 1,000,000 0 0.00% Total expenditures 11,767,791 0 50,000 11,817,791 9,186,649 (2,631,142) (22.26%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 75,538 75,538 75,538 Ending fund balance 75,538 75,538 75,538 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were bid with the pavement preservation work. Page 9 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds FEMA Grant Proceeds - Windstorm Transfers in - #001 Transfers in - #105 Transfers in - #312 Investment Interest Total revenues CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 90,000 0 320,132 410,132 3,217,267 2,807,135 684.45% O 0 21,875 21,875 0 (21,875) (100.00%) 160,000 40,300 37,225 237,525 160,000 (77,525) (32.64%) O 60,650 0 60,650 0 (60,650) (100.00%) 14,050 0 58,890 72,940 561,915 488,975 670.38% 500 0 0 500 800 300 60.00% 264,550 100,950 438,122 803,622 3,939,982 3,136,360 390.28% Expenditures City entry sign 70,000 0 0 70,000 0 (70,000) (100.00%) 176 Appleway Trail (Univ. - Pines) 0 0 900 900 0 (900) (100.00%) 225 Pocket dog park - phase 1 0 0 400 400 0 (400) (100.00%) 227 Appleway Trail (Pines to Evergreen) 104,050 0 102,247 206,297 1,925,957 1,719,660 833.58% 237 Appleway Trail (Sullivan to Corbin) 0 0 276,775 276,775 1,853,225 1,576,450 569.58% 241 Pocket dog park - phase 2 75,000 6,300 0 81,300 0 (81,300) (100.00%) 242 Browns Park Splash Pad 82,500 34,000 0 116,500 0 (116,500) (100.00%) 243 Browns Park championship volleyball court 0 60,650 0 60,650 0 (60,650) (100.00%) 244 Park signs (3) 20,500 0 0 20,500 0 (20,500) (100.00%) 245 Terrace View playground equip - Windstorm 0 0 59,100 59,100 0 (59,100) (100.00%) Edgecliff Park splash pad 0 0 0 0 125,000 125,000 0.00% Total expenditures 352,050 100,950 439,422 892,422 3,904,182 3,011,760 337.48% Revenues over (under) expenditures (87,500) (88,800) 35,800 Beginning fund balance 98,461 98,461 9,661 Ending fund balance 10,961 9,661 45,461 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Miscellaneous 0 0 0 0 0 0 0.00% Sale of land 0 0 0 0 0 0 0.00% Investment Interest 1,200 0 0 1,200 1,200 0 0.00% Transfers in - #001 Future C.H. bond pmt > $424.6k lease pmt 72,500 0 0 72,500 0 (72,500) (100.00%) Future C.H. o&m costs 271,700 0 0 271,700 0 (271,700) (100.00%) Total revenues 345,400 0 0 345,400 1,200 (344,200) (99.65%) Expenditures Miscellaneous 0 0 0 0 0 0 0.00% Transfers out - #001 0 198,734 0 198,734 490,500 291,766 146.81% Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance O 198,734 0 198,734 490,500 291,766 146.81% 345,400 1,182,548 1,527,948 146,666 (489,300) 1,182,548 1,329,214 1,329,214 839,914 Note: The fund balance in #310 includes $839, 281.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 10 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CAPITAL PROJECTS FUNDS - continued #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Grant Proceeds Investment Interest Total revenues Expenditures Pavement preservation Pre -project GeoTech CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 943,800 0 0 943,800 953,200 9,400 1.00% 67,342 0 0 67,342 67,342 0 0.00% 559,786 0 22 559,808 0 (559,808) (100.00%) 365,286 0 0 365,286 660,479 295,193 80.81% 365,286 0 0 365,286 660,479 295,193 80.81% 0 0 2,063,000 2,063,000 340,800 (1,722,200) (83.48%) 0 0 0 0 0 0 0.00% 2,301,500 0 2,063,022 4,364,522 2,682,300 (1,682,222) (38.54%) 3,000,000 0 1,500,000 4,500,000 3,000,000 (1,500,000) (33.33%) 50,000 0 0 50,000 50,000 0 0.00% Total expenditures 3,050,000 0 1,500,000 4,550,000 3,050,000 (1,500,000) (32.97%) Revenues over (under) expenditures (748,500) (185,478) (367,700) Beginning fund balance 2,605,219 2,605,219 2,419,741 Ending fund balance 1,856,719 2,419,741 2,052,041 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 0 1,828,723 0 1,828,723 Investment Interest 0 0 0 0 Total revenues 0 1,828,723 0 (1,828,723) (100.00%) 1,000 1,000 0.00% 0 1,828,723 1,000 (1,827,723) (99.95%) Expenditures Transfers out #303 (Sullivan Rd WBridge) 1,010,509 0 457,270 1,467,779 10,000 (1,457,779) (99.32%) Transfers out #303 (Pines Rd Underpass) 500,000 0 0 500,000 0 (500,000) (100.00%) Transfers out #303 (Euclid Ave - Flora to Barker) 0 0 50,000 50,000 1,800,000 1,750,000 3500.00% Transfers out #309 (Appleway Trail - Pines-Evergrec 14,050 0 13,800 27,850 260,005 232,155 833.59% Transfers out #309 (Appleway Trail - Sullivan -Corbin 0 0 45,090 45,090 301,910 256,820 569.57% Total expenditures 1,524,559 0 566,160 2,090,719 2,371,915 281,196 13.45% Revenues over (under) expenditures (1,524,559) (261,996) (2,370,915) Beginning fund balance 4,576,597 4,576,597 4,314,601 Ending fund balance 3,052,038 4,314,601 1,943,686 #313 - CITY HALL CONSTRUCTION FUND Revenues 2016 LTGO Bond Issue 0 7,946,088 0 7,946,088 Investment Interest 0 0 0 0 Total revenues 0 7,946,088 0 (7,946,088) (100.00%) 0 0 0.00% 0 7,946,088 0 (7,946,088) (100.00%) Expenditures Capital Outlay - City Hall 294,400 12,355,005 (5,355,005) 7,294,400 5,344,219 (1,950,181) (26.74%) 2016 LTGO Bond Issue Costs 0 96,515 0 96,515 0 (96,515) (100.00%) Total expenditures 294,400 12,451,520 (5,355,005) 7,390,915 5,344,219 (2,046,696) (27.69%) Revenues over (under) expenditures (294,400) 555,173 (5,344,219) Beginning fund balance 4,789,046 4,789,046 5,344,219 Ending fund balance 4,494,646 5,344,219 0 Page 11 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Miscellaneous CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 1,870,000 0 0 1,870,000 1,860,000 (10,000) (0.53%) 1,500 0 0 1,500 2,500 1,000 66.67% O 0 0 0 0 0 0.00% Total Recurring Revenues 1,871,500 0 0 1,871,500 1,862,500 (9,000) (0.48%) Expenditures Wages / Benefits / Payroll Taxes 514,132 0 0 514,132 546,421 32,289 6.28% Supplies 15,900 0 0 15,900 15,425 (475) (2.99%) Services & Charges 1,113,683 0 0 1,113,683 1,111,076 (2,607) (0.23%) Intergovernmental Payments 67,000 0 0 67,000 50,000 (17,000) (25.37%) Vehicle rentals - #501 11,000 0 0 11,000 12,750 1,750 15.91% Transfers out - #001 13,400 0 0 13,400 13,400 0 0.00% Total Recurring Expenditures 1,735,115 0 0 1,735,115 1,749,072 13,957 0.80% Recurring Revenues Over (Under) Recurring Expenditures 136,385 0 0 136,385 113,428 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 175,000 0 175,000 210,000 35,000 20.00% FEMA Grant Proceeds - Windstorm 0 0 48,800 48,800 0 (48,800) (100.00%) Miscellaneous 0 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 175,000 48,800 223,800 210,000 (13,800) (6.17%) Expenditures Capital - various projects 500,000 76,100 (425,000) 151,100 450,000 298,900 197.82% Effectiveness study 0 175,000 0 175,000 210,000 35,000 20.00% Watershed studies 0 0 0 0 50,000 50,000 0.00% Maintenance facility storage unit 5,000 0 0 5,000 0 (5,000) (100.00%) Storm -related street sweeping 0 0 50,000 50,000 0 (50,000) (100.00%) Total Nonrecurring Expenditures 505,000 251,100 (375,000) 381,100 710,000 328,900 86.30% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (505,000) (76,100) 423,800 (157,300) (500,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (368,615) (76,100) 423,800 (20,915) (386,572) Beginning working capital 1,896,925 1,896,925 1,876,010 Ending working capital 1,528,310 1,876,010 1,489,438 #403 - AQUIFER PROTECTION AREA Revenues Spokane County Grant DOE - Sprague Park to University LID 500,000 0 (100,000) 400,000 460,000 60,000 15.00% 1,500,000 0 (1,500,000) 0 0 0 0.00% Total revenues 2,000,000 Expenditures 198 Sprague Park to University LID Capital - various projects Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 0 (1,600,000) 400,000 460,000 60,000 15.00% 2,000,000 0 (2,000,000) 0 0 0 0.00% O 0 425,000 425,000 530,000 105,000 24.71% 2,000,000 0 (1,575,000) 425,000 530,000 105,000 24.71% O (25,000) 921,660 921,660 921,660 Page 12 of 19 (70,000) 896,660 896,660 826,660 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted 1st Amendment 2nd Amendment As Amended INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals- #001 23,500 0 Vehicle rentals - #101 31,000 0 Vehicle rentals - #101 (plow replace.) 40,000 0 Vehicle rentals - #402 6,833 4,667 Transfers in - #001 (CenterPlace kitchen reserve) 0 0 Investment Interest 1,000 0 Total revenues 2017 Proposed Budget 9/13/2016 Difference Between 2016 and 2017 O 23,500 32,500 9,000 38.30% O 31,000 23,250 (7,750) (25.00%) O 40,000 77,929 37,929 94.82% O 11,500 12,750 1,250 10.87% O 0 36,600 36,600 0.00% O 1,000 2,000 1,000 100.00% 102,333 4,667 0 107,000 185,029 78,029 72.92% Expenditures Vehicle Replacement 105,000 0 0 105,000 0 (105,000) (100.00%) Snow Plow Replacement 225,000 0 0 225,000 0 (225,000) (100.00%) Total expenditures 330,000 0 0 330,000 0 (330,000) (100.00%) Revenues over (under) expenditures (227,667) (223,000) 185,029 Beginning working capital 1,248,997 1,248,997 1,025,997 Ending working capital 1,021,330 1,025,997 1,211,026 #502 - RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0 0 0.00% Transfers in - #001 325,000 0 0 325,000 350,000 25,000 7.69% Total revenues 325,000 0 0 325,000 350,000 25,000 7.69% Expenditures Auto & Property Insurance 325,000 0 0 325,000 350,000 25,000 7.69% Unemployment Claims 0 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total expenditures 325,000 0 0 325,000 350,000 25,000 7.69% Revenues over (under) expenditures 0 0 0 Beginning fund balance 194,383 194,383 194,383 Ending fund balance 194,383 194,383 194,383 TOTAL OF ALL FUNDS Total of Revenues for all Funds 66,156,527 10,735,896 1,590,772 78,483,195 69,035,004 Total of Expenditures for all Funds 70,683,872 15,574,395 (4,242,642) 82,015,625 80,778,728 Total grant revenues (included in total revenues) 10,440,763 175,000 611,060 11,226,823 8,041,108 Total Capital expenditures (included in total expenditures) 18,535,022 12,563,455 (5,365,583) 25,732,894 23,282,550 Page 13 of 19 CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund (RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community Development Recreation Program Revenues Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in - #101 (street admin) Transfers in - #105 (h/m tax -CP advertising) Transfers in - #402 (storm admin) H:\Budget\2017\RCAs and Intros and PowerPoint presentations \2016 09 13\budget summary as of 2016 09 13.xlsx 2016 Amended Budget 2017 as of 6/14/2016 Change as revised 1 9/13/2016 Difference Between 2016 and 2017 $ 1 11,479,200 11,614,500 0 11,614,500 135,300 1.18% 18,480,500 19,852,100 0 19,852,100 1,371,600 7.42% 867,400 919,000 0 919,000 51,600 5.95% 1,556,400 1,669,000 0 1,669,000 112,600 7.23% 333,700 341,500 0 341,500 7,800 2.34% 1,154,000 1,200,000 0 1,200,000 46,000 3.99% 2,024,528 2,021,300 83,300 2,104,600 80,072 3.96% 1,443,500 1,361,000 0 1,361,000 (82,500) (5.72%) 1,491,500 1,449,300 0 1,449,300 (42,200) (2.83%) 608,200 640,900 0 640,900 32,700 5.38% 95,900 94,000 0 94,000 (1,900) (1.98%) 103,500 133,300 200 133,500 30,000 28.99% 39,700 39,700 0 39,700 0 0.00% 30,000 30,000 0 30,000 0 0.00% 13,400 13,400 0 13,400 0 0.00% Total Recurring Revenues 39,721,428 41,379,000 83,500 41,462,500 1,741,072 4.38% Expenditures City Council 506,869 509,727 15,000 524,727 17,858 3.52% City Manager 717,303 724,435 0 724,435 7,132 0.99% Legal 479,951 509,694 0 509,694 29,743 6.20% Public Safety 24,703,749 24,950,372 0 24,950,372 246,623 1.00% Deputy City Manager 737,002 750,277 0 750,277 13,275 1.80% Finance / IT 1,253,080 1,278,185 4,275 1,282,460 29,380 2.34% Human Resources 255,694 262,417 0 262,417 6,723 2.63% Public Works 966,870 981,932 0 981,932 15,062 1.56% City Hall Operations and Maintenance 0 303,418 500 303,918 303,918 0.00% _ Community & Economic DvIpmnt - Admin 272,107 282,962 0 282,962 10,855 3.99% Net Community & Economic DvIpmnt - Econ Dev 545,157 640,632 0 640,632 95,475 17.51%_.difference Community& Economic DvIpmnt- Dev Svc 1,486,637 1,416,484 2,500 1,418,984 (67,653) (4.55%) $2,500 Community & Economic DvIpmnt - Building 1,344,165 1,390,834 0 1,390,834 46,669 3.47% _ Parks&Rec- Administration 281,871 288,964 0 288,964 7,093 2.52% Parks & Rec - Maintenance 832,043 861,350 0 861,350 29,307 3.52% Net Parks & Rec - Recreation 241,197 235,995 0 235,995 (5,202) (2.16%)_ difference Parks&Rec- Aquatics 461,200 457,350 0 457,350 (3,850) (0.83%) $0 Parks & Rec - Senior Center 95,781 95,916 0 95,916 135 0.14% Parks & Rec - CenterPlace 882,223 891,458 0 891,458 9,235 1.05% _ General Government 1,617,500 1,190,850 50,000 1,240,850 (376,650) (23.29%) Transfers out - #204 (2016 LTGO debt servke) 198,734 397,350 0 397,350 198,616 99.94% Transfers out -#309 (park cepdalpgects) 200,300 160,000 0 160,000 (40,300) (20.12%) Transfers out - #310 (bondpmt>$434.6 lease pm) 72,500 0 0 0 (72,500) (100.00%) Transfers out - #310 (cdyhado&m costs) 271,700 0 0 0 (271,700) (100.00%) Transfers out -#311 (pavement preservation) 943,800 953,200 0 953,200 9,400 1.00% Transfers out - #501 (CenterPace kitchen reserve) 0 0 36,600 36,600 36,600 0.00% Transfers out -#502 (insurance premium) 325,000 350,000 0 350,000 25,000 7.69% Total Recurring Expenditures 39,692,433 39,883,802 108,875 39,992,677 300,244 0.76% Recurring Revenues Over (Under) Recurring Expenditures 28,995 1,495,198 (25,375) 1,469,823 (NONRECURRING ACTIVITY Revenues FEMA Grant Proceeds 36,400 00 0 (36,400) (100.00%) Transfers in - #106 (solid waste repayment) 40,425 40,425 0 40,425 0 0.00% Transfers in - #310 (lease in excess of debt service) 198,734 488,000 2,500 490,500 291,766 146.81% Total Nonrecurring Revenues 275,559 528,425 2,500 530,925 255,366 92.67% Expenditures General Government- IT capital replacements 108,000 100,000 0 100,000 (8,000) (7.41%) City Hall lease payment (2017 final year) 0 513,100 0 513,100 513,100 0.00% Public Safety (const offices for und supervisors) 25,000 0 0 0 (25,000) (100.00%) Community& Econ Dev (comp plan update) 350,000 0 0 0 (350,000) (100.00%) Parks & Rec (upgrade dial-up modem atpools) 15,000 0 0 0 (15,000) (100.00%) Police Department - CAD / RMS 140,281 145,000 0 145,000 4,719 3.36% Police Department (security camera upgrade) 6,400 0 0 0 (6,400) (100.00%) CenterPlace roof repairs 52,000 0 0 0 (52,000) (100.00%) City Manager Severance 453,116 0 0 0 (453,116) (100.00%) Community & Econ Dev (retad recruitment) 0 0 50,000 50,000 50,000 0.00% Parks & Rec (pool drain pipe & gutter line repairs) 0 0 12,000 12,000 12,000 0.00% Parks & Rec (replace Great Room audb/vkleo) 0 0 345,000 345,000 345,000 0.00% Parks & Rec (replace carpet at CenterPlace) 0 0 24,750 24,750 24,750 0.00% Transfers out -#122 (Replenish after Windstorm) 16,418 0 0 0 (16,418) (100.00%) Transfers out - #303 (Pines Underpass Design) 0 0 1,200,000 1,200,000 1,200,000 0.00% Transfers out - #309 (P&R Windstorm damage) 37,225 0 0 0 (37,225) (100.00%) Transfers out - #312 ('14 fund bal> 50%) 1,828,723 0 0 0 (1,828,723) (100.00%) Total Nonrecurring Expenditures 3,032,163 758,100 1,631,750 2,389,850 (642,313) (21.18%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance (2,756,604) (229,675) (1,858,925) (2,727,609) 1,265,523 26,045,444 23,317,835 23,317,835 /' 24,583,358 Ending fund balance as a percent of recurring expenditures = 1 61.64% 1 (389,102) 23,317,835 22,928,733 1 57.33% 1 Recurring Expenditures Public Safety All other departments 24,703,749 24,950,372 0 24,950,372 1.00% 62.56% 14,988,684 14,933,430 108,875 15,042,305 0.36% 37.44% 39,692,433 39,883,802 108,875 39,992,677 0.48% 100.00% Page 14 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA General Fund #001 2017 Budget Worksheets - Expenditure Changes from June 14 to September 13, 2016 Account Number Description Revenues 9/13/2016 Line -Item Line -Item Budget @ Increase Budget @ 6/14/2016 (Decrease) 9/13/2016 001.000.000.336.06.21 MVET Criminal Justice - Population 26,100 3,100 29,200 001.000.000.336.06.26 Criminal Justice Special Programs 90,500 7,400 97,900 001.000.000.336.06.41 Marijuana Enforcement 0 54,600 54,600 001.000.000.336.06.94 Liquor Board Excise Tax 413,500 26,200 439,700 001.000.000.336.06.95 Liquor Board Profits 803,600 (8,000) 795,600 001.000.000.369.90.00 Other Miscellaneous Revenue 133,300 200 133,500 001.000.000.397.31.00 Transfers in - #310 (lease in excess of debt se 488,000 2,500 490,500 86,000 1 Expenditures Council 001.011.000.511.60.41.05 Professional Services - St. Lobbyist R 47,000 15,000 62,000 Finance 001.018.014.514.23.10.00 Wages R 856,491 3,528 860,019 001.018.014.514.23.20.00 Payroll Taxes and Benefits R 390,694 747 391,441 4,275 City Hall Operations & Maintenance 001.033.000.518.30.45.07 lnterfund Vehicle Lease R 0 500 500 Community & Economic Development 001.058.055.558.50.45.07 lnterfund Vehicle Lease R 8,500 2,500 11,000 001.058.099.558.70.41.05 Professional Services - Retail Recruiter N 0 50,000 50,000 52,500 Parks & Recreation 001.076.099.594.75.xx.xx Pool drain pipe and gutter line repair N 0 12,000 12,000 001.076.099.594.75.xx.xx Great Room audio/video replacement N 0 345,000 345,000 001.076.099.594.75.xx.xx CenterPlace carpet replacement N 0 24,750 24,750 381,750 General Government 001.090.000.518.85.35.11 Computer Hardware - Non Capital R 57,700 50,000 107,700 001.090.000.597.30.00.30 Transfers out - #303 (Pines Underpass De N 0 1,200,000 1,200,000 001.090.000.597.50.00.10 Transfer out - #501 (CP kitchen reserve) R 0 36,600 36,600 1,286,600 Total changes in General Fund expenditures 1,740,625 R = recurring 108,875 N = nonrecurring 1,631,750 1,740,625 Page 15 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund - Recurring Department Changes from 2016 to 2017 9/13/2016 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2016 Amended Budget 2017 Budget Difference Between 2016 and 2017 Increase (Decrease) $ 11 220,634 212,777 (7,857) (3.56%) 4,550 4,550 0 0.00% 281,685 307,400 25,715 9.13% 506,869 524,727 17,858 3.52% City Manager Wages, Payroll Taxes & Benefits 651,463 Supplies 3,350 Services & Charges 62,490 Total 717,303 655,325 3,862 0.59% 3,300 (50) (1.49%) 65,810 3,320 5.31% 724,435 7,132 0.99% Legal Wages, Payroll Taxes & Benefits 397,206 427,741 30,535 7.69% Supplies 2,010 2,105 95 4.73% Services & Charges 80,735 79,848 (887) (1.10%) Total 479,951 509,694 29,743 6.20% Public Safety Non -Departmental (Fines & Forfeits) 649,500 602,250 (47,250) (7.27%) Wages/Payroll Taxes/Benefits 6,500 3,000 (3,500) (53.85%) Supplies 27,500 26,500 (1,000) (3.64%) Other Services and Charges 394,750 340,315 (54,435) (13.79%) Intergovernmental Services 23,625,499 23,978,307 352,808 1.49% Total 24, 703, 749 24, 950, 372 246,623 1.00% Deputy City Manager Wages, Payroll Taxes & Benefits 660,102 670,977 10,875 1.65% Supplies 2,500 2,000 (500) (20.00%) Services & Charges 74,400 77,300 2,900 3.90% Total 737,002 750,277 13,275 1.80% Finance/IT Wages, Payroll Taxes & Benefits 1,222,580 1,252,460 29,880 2.44% Supplies 6,000 6,000 0 0.00% Services & Charges 24,500 24,000 (500) (2.04%) Total 1,253,080 1,282,460 29,380 2.34% Human Resources Wages, Payroll Taxes & Benefits 230,698 237,356 6,658 2.89% Supplies 700 730 30 4.29% Services & Charges 24,296 24,331 35 0.14% Total 255,694 262,417 6,723 2.63% Public Works Wages, Payroll Taxes & Benefits 876,364 905,382 29,018 3.31% Supplies 18,000 14,750 (3,250) (18.06%) Services & Charges 72,506 61,800 (10,706) (14.77%) Total 966,870 981,932 15,062 1.56% City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits 0 98,818 98,818 0.00% Supplies 0 30,000 30,000 0.00% Services & Charges 0 175,100 175,100 0.00% Total 0 303,918 303,918 0.00% Community & Econ. Dev. - Administration Wages, Payroll Taxes & Benefits 250,407 261,262 Supplies 3,100 3,100 Services & Charges 18,600 18,600 Total 272,107 282,962 10,855 0 0 10,855 4.33% 0.00% 0.00% 3.99% (Continued to next page) Page 16 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund - Recurring Department Changes from 2016 to 2017 9/13/2016 (Continued from previous page) 2016 Amended Budget 2017 Budget Difference Between 2016 and 2017 Increase Decrease) Community & Econ. Dev. - Economic Development Wages, Payroll Taxes & Benefits 317,257 411,232 93,975 29.62% Supplies 1,100 1,100 0 0.00% Services & Charges 226,800 228,300 1,500 0.66% Total 545,157 640,632 95,475 17.51% Community & Econ. Dev. - Development Services Wages, Payroll Taxes & Benefits 1,173,837 1,119,084 (54,753) (4.66%) Supplies 21,050 16,550 (4,500) (21.38%) Services & Charges 291,750 283,350 (8,400) (2.88%) Total 1,486,637 1,418,984 (67,653) (4.55%) Community & Econ. Dev. - Building Wages, Payroll Taxes & Benefits 1,256,565 1,279,834 23,269 1.85% Supplies 28,200 32,700 4,500 15.96% Services & Charges 59,400 78,300 18,900 31.82% Total 1,344,165 1,390,834 46,669 3.47% Parks & Rec- Admin Wages, Payroll Taxes & Benefits 246,821 242,414 (4,407) (1.79%) Supplies 5,900 7,400 1,500 25.42% Services & Charges 29,150 39,150 10,000 34.31% Total 281,871 288,964 7,093 2.52% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 5,500 5,500 0 0.00% Services & Charges 826,543 855,850 29,307 3.55% Total 832,043 861,350 29,307 3.52% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 161,397 168,645 7,248 4.49% Supplies 7,600 8,200 600 7.89% Services & Charges 72,200 59,150 (13,050) (18.07%) Total 241,197 235,995 (5,202) (2.16%) Parks & Rec- Aquatics Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 14,000 3,200 (10,800) (77.14%) Services & Charges 447,200 454,150 6,950 1.55% Total 461,200 457,350 (3,850) (0.83%) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 88,481 89,416 935 1.06% Supplies 1,600 1,600 0 0.00% Services & Charges 5,700 4,900 (800) (14.04%) Total 95,781 95,916 135 0.14% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 475,925 491,639 15,714 Supplies 76,024 73,524 (2,500) Services & Charges 330,274 326,295 (3,979) Total 882,223 891,458 3.30% (3.29%) (1.20%) 9,235 1.05% (Continued to next page) Page 17 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund - Recurring Department Changes from 2016 to 2017 9/13/2016 (Continued from previous page) General Government Wages, Payroll Taxes & Benefits Supplies Services & Charges Intergovernmental Services Capital outlays Total Transfers out - #204 Transfers out - #309 Transfer out - #310 Bond pmt > $434,600 lease pmt Estimated City Hall O&M costs Transfers out - #311 Pavement Preservation Transfers out - #501 CenterPlace Kitchen Reserve Transfers out - #502 Total recurring expenditures Summary by Category 2016 Amended Budget 2017 Budget Difference Between 2016 and 2017 Increase( Decrease) 0 0 0 0.00% 87,600 95,450 7,850 8.96% 1,185,400 806,900 (378,500) (31.93%) 301,500 328,500 27,000 8.96% 43,000 10,000 (33,000) (76.74%) 1,617,500 1,240,850 (376,650) (23.29%) 198,734 397,350 198,616 99.94% 200,300 160,000 (40,300) (20.12%) 72,500 271,700 344,200 0 (72,500) (100.00%) 0 (271,700) (100.00%) 0 (344,200) (100.00%) 943,800 953,200 9,400 1.00% 943,800 953,200 9,400 1.00% 0 36,600 36,600 0.00% 325,000 350,000 25,000 7.69% 39,692,433 39,992,677 300,244 0.76% Wages, Payroll Taxes & Benefits 8,236,237 8,527,362 291,125 3.53% Supplies 316,284 338,259 21,975 6.95% Services & Charges 4,508,379 4,310,849 (197,530) (4.38%) Transfers out - #204 198,734 397,350 198,616 99.94% Transfers out - #309 200,300 160,000 (40,300) (20.12%) Transfers out - #310 344,200 0 (344,200) (100.00%) Pavement Preservation 943,800 953,200 9,400 1.00% Transfers out - #501 0 36,600 36,600 0.00% Transfers out - #502 325,000 350,000 25,000 7.69% Non -Departmental (fines & forfeits) 649,500 602,250 (47,250) (7.27%) Intergovernmental Svc (public safety) 23,625,499 23,978,307 352,808 1.49% Intergovernmental Svc 301,500 328,500 27,000 8.96% Capital outlay 43,000 10,000 (33,000) (76.74%) 39,692,433 39,992,677 300,244 0.76% Page 18 of 19 H:\Budget\2017\RCAs and Intros and PowerPoint presentations\2016 09 13\budget summary as of 2016 09 13.xlsx #001 - General Fund City Manager / City Clerk Legal Deputy City Manager Finance Human Resources Public Works City Hall Operations & Maintenance CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Cntr Parks & Rec - CenterPlace CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees 2011 2012 Adopted 2013 I 2014 2015 2016 Proposed 2017 Difference from 2016 to 2017 (-) 5 5 5 5 5 5 5 0.000 3 3 3 3 3 3 3 0.000 7 7 6 6 6 6 6 0.000 11 11 10.75 11.75 11.75 11.75 11.75 0.000 2 2 2 2 2 2 2 0.000 7.5 7 7 7.375 7.375 7.375 7.375 0.000 0 0 0 0 0 0 1 1.000 (1) 3 3 2 2 2 2 2 0.000 0 0 0 0 2.5 2.65 3.65 1.000 (2) 0 0 0 0 11 11 10 (1.000) (2) 6 6 8 7 0 0 0 0.000 8.5 8.5 8 8 0 0 0 0.000 12.75 12.75 11.5 12.5 14 14 14 0.000 2 2 2 2 2 2 2 0.000 1 1 1 1 1 1 1 0.000 1 1 1 1 1 1 1 0.000 5 5 5 5 5 5 5 0.000 Total General Fund 74.75 74.25 72.25 73.625 73.625 73.775 74.775 1.000 #101 - Street Fund 5 4.5 5 5 5.725 5.725 5.725 0.000 #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 0.000 #402 - Storm Water Fund 4 4.5 4.5 4.5 4.4 4.4 4.4 0.000 Total FTEs 87.25 86.75 85.25 86.625 87.25 87.4 88.4 1.000 (1) Reflects increase of one FTE for operations and maintenance of the new City Hall building. (2) Reflects the transfer of an employee from one division to another. Page 19 of 19 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2016 Department Director Approval:: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 08/18/2016 39105-39150 $326,025.03 08/18/2016 39151-39179 $1,189,223.04 08/18/2016 5583; 5602-5603; 5606 $78,503.10 08/23/2016 6822-6851 $3,125.00 08/29/2016 39180-39223; 662818 $864,620.71 08/29/2016 39224 $7,801.51 08/31/2016 6852-6879 $2,386.00 08/31/2016 39225-39269 $82,526.98 09/01/2016 39270-39274 $3,556.19 09/01/2016 5604; 5621-5623; 5636; 39275-39277 $312,727.66 09/01/2016 39278-39320; 719254 $1,996,343.55 09/06/2016 6880-6894 $1,953.50 GRAND TOTAL: $4,868,792.27 Explanation of Fluid Numbers found on Voucher Lists Other Funds 101— Street Fund 103 —Paths & Trails 105 -- Hotel/Motel Tax . 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 -- Civil Facilities Replacement 204 — Debt Service 301 — REET 1 Capital Projects 302 - REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 --- Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 402 — Stormwater Management 403 — Aquifer Protection Area 501-- Equipment Rental & Replacement 502 — Risk Management #001 - General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.032.000. Public Works 001.058.050.558. CED - Administration 001.058.051.558. CED — Economic Development 001.058.055.558. CED — Development Services -Engineering 001.058.056.558. CED -- Development Services -Planning 001.058.057.558 CED — Building 001.076.000.576. Parks & Rec—Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rec-Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't -Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists . vchlist 08118!2016 9:57:40AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 39105 8/18/2016 001081 ALSCO 39106 8/1812016 004046 AMERICAN ONSITE SERVICES 39107 8/18/2016 003076 AMSDEN, ERICA 39108 8/18/2016 000334 ARGUS JANITORIAL LLC 39109 8/18/2016 000030 AVISTA 39110 8/18/2016 000918 BLUE RIBBON LINEN SUPPLY INC LSPO 1789484 LSPO 179424 A-188661 A-189853 Expenses INV013811 July 2016 July 2016 9771454 9773447 9775411 80143056 S0143082 39111 8/18/2016 005214 DIVERSIFICATION INC, DBA WORKPOIN 5703 39112 8/18/2016 003717 DURHAM SCHOOL SERVICES LP 91344773 91344953 91348285 91348364 91348383 91348990 91348991 91349901 Fund/Dept 001.016.000.521 001.016.000.521 001.076.300.576 001.076.300.576 001.032.000.543 001.016.000.521 001.076.300.576 101.042.000.542 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 Description/Account Amount FLOOR MAT SERVICE AT PRECINC FLOOR MAT SERVICE AT PRECINC Total: PORTABLE RESTROOMS AT PARK: PORTABLE RESTROOMS AT PARK: Total : EXPENSE REIMBURSEMENT Total : JANITORIAL SVC: JULY 2016 Total : UTILITIES: PARKS MASTER AVISTA UTILITIES: PW MASTER AVISTA Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : CHAIRS & TABLES FOR CENTERPL Total : TRANSPORTATI ON TRANSPORTATION TRANSPORTATION TRANSPORTATION TRANSPORTATION TRANSPORTATION TRANSPORTATION TRANSPORTATION FOR SUMMER FOR SUMMER FOR SUMMER FOR SUMMER FOR SUMMER FOR SUMMER FOR SUMMER FOR SUMMER 20.39 20.39 40.78 144.00 417.85 561.85 12.96 12.96 2,501.87 2,501.87 19,134.18 25,639.88 44,774.06 297.41 256.91 265.36 26.17 55.20 901.05 11,359.15 11,359.15 120.50 120.03 122.41 107.16 119.07 119.07 145.27 192.41 Page: 1 vchlist 08/18/2016 9:57:40AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 39112 8/18/2016 003717 DURHAM SCHOOL SERVICES LP 39113 8/18/2016 000795 EARTHWORKS RECYCLING INC. 39114 8/18/2016 004813 FIRST CHOICE COFFEE SERVICES 39115 8/18/2016 003336 FUNFLICKS OUTDOOR MOVIES 39116 8/1812016 005046 GRAPHIC ART PRODUCTIONS INC 39117 8/18/2016 000011 GREATER SPOKANE VALLEY 39118 8/18/2016 002712 GTFX INC. 39119 8/18/2016 003657 HEARTH HOMES 39120 8/18/2016 002607 HUB SPORTS CENTER 39121 8/18/2016 000388 IRVIN WATER DIST. #6 39122 8/18/2016 001635 ISS FACILITY EVENT SERVICES (Continued) 91349902 91349903 91349905 352397 146766 1168139 540-8852 540-8859 26365 42333 Aug 2016 August 2016 July 2016 1069359 1069360 1077964 1077979 Fund/Dept 001.076.301.571 001.076.301.571 001.076.301.571 001.076.305.575 001.076.305.575 001.076.301.571 001.076.301.571 001.076.305.575 001.076.305.575 001.076.305.575 001.090.000.560 105.000.000.557 001.076.300.576 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 Description/Account Amount TRANSPORTATION FOR SUMMER TRANSPORTATION FOR SUMMER + TRANSPORTATION FOR SUMMER Total : RECYCLING COLLECTION AT CP 7, Total : COFFEE SUPPLIES AT CENTERPLE Total : OUTDOOR MOVIE SCREEN FOR M Total : BANNERS FOR REC PROGRAMS BANNERS FOR CENTERPLACE Total : ANNUAL MEMBERSHIP DUES Total : SERVICE GREASE TRAP AT CP Total : 2016 SOC SER GRANT REIMBURSI Total: 2016 LODGING TAX GRANT REIMB Total : UTILITIES: PARKS & PW Total : EVENT SVCS FOR CENTERPLACE EVENT SVCS FOR CENTERPLACE EVENT SVCS AT CENTERPLACE MONTHLY CLEANING AT CENTERP 142.88 190.51 119.07 1,498.38 35.00 35.00 35,00 35.00 2,262.88 2,262.88 75.01 97.83 172.84 450.00 450.00 164.14 164.14 5,372.64 5,372.64 18,296.79 18,296.79 349.94 349.94 42.14 97.20 404.55 7,136.00 Page: 2 vchlist 08/18/2016 9:57:40AM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice 39122 8/18/2016 001635 001635 ISS FACILITY EVENT SERVICES (Continued) 39123 8/18/2016 001987 JENKINS, ART 39124 8/18/2016 004926 LE CATERING CO 39125 8/18/2016 001002 M & L SUPPLY CO INC Expenses Contract # 20 Contract # 21 Contract #19 S100264100.001 39126 8/18/2016 001054 MOBIUS SCIENCE CENTER AND, KIDS C Aug 3, 2016 39127 8/18/2016 000132 MODERN ELECTRIC WATER CO 39128 8/18/2016 000132 MODERN ELECTRIC WATER CO 39129 8/18/2016 005238 PHILLIPS, CHAD 39130 8/18/2016 001860 PLATT ELECTRICAL SUPPLY 39131 8/18/2016 002592 PURE FILTRATION PRODUCTS 39132 8/18/2016 000415 ROSAUERS FOOD & DRUG CENTER July 2016 July 2016 Expenses J973317 K025206 K037987 33846 01-845167 03-595113 03-600542 10-1459871 Fund/Dept 402.000.193.531 001.076.099.575 001.076.099.575 001.076.305.575 001.076.305.575 001.076.301.571 101.042.000.542 Description/Account Amount Total : EXPENSE REIMBURSEMENT Total : CATERING INVOICE: MCCARTHY-C CATERING INVOICE: TALIA MCKAY CATERING INVOICE: INLAND EMP/ Total : SUPPLIES FOR CENTERPLACE Total : SUMMER DAY CAMP FIELD TRIP Total : Total : Total : 6,193.04 UTILITIES: JULY2016 PW 001.016.000.521 UTILITIES: PARKS 402.402.000.531 001.076.305.575 001.016.000.521 001.076.305.575 001.076.305.575 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 7,679.89 117.83 117:83 1,000.00 1,000.00 153.24 2,153.24 120.70 120.70 255.00 255.00 8,442.29 8,442.29 6,193.04 EXPENSE REIMBURSEMENT Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR PRECINCT SUPPLIES FOR CENTERPLACE Total : SUPPLIES FOR CENTERPLACE Total : SUPPLIES FOR REC PROGRAMS SUPPLIES FOR REC PROGRAMS SUPPLIES FOR REC PROGRAMS SUPPLIES FOR REC PROGRAMS 16.29 16.29 138.27 139.82 17.16 295.25 63.32 63.32 23.52 13.36 20.84 50.92 Page: 3 vch l ist 08118/2016 9:57:40AM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 39132 8/18/2016 000415 000415 ROSAUERS FOOD & DRUG CENTEF (Continued) 39133 8/18/2016 000709 SENSKE LAWN &TREE CARE INC. 6794949 7383238 7392451 7396753 7409572 7412277 39134 39135 39136 39137 39138 39139 39140 39141 39142 8/18/2016 003231 SHERWIN WILLIAMS COMPANY 8/18/2016 000189 SILVERWOOD THEME PARK INC. 8/18/2016 004943 SMARTLITE 8/18/2016 000323 SPOKANE CO UTILITIES 8/18/2016 001992 SPOKANE HOTEL MOTEL ASSOC 8936-9 44511 B 157166 Aug 2016 1524 8/18/2016 000404 SPOKANE VALLEY HERITAGE MUSEUM August2016 8/18/2016 001083 STANDARD PLBG HEATING CONTROLS 54659 8/18/2016 001832 SWISHER 2585716 8/18/2016 002306 TERRELL LANDSCAPE ARCHITECT, MIC 2650 2651 2651-B 2662 Fund/Dept 001.076.300.576 001.016.000.521 001.076.300.576 101.042.000.542 001.076.302.576 001.076.302.576 001.076.305.575 001.076.301.571 001.076.305.575 001.076.302.576 001.076.305.575 105.000.000.557 001.016.000.521 001.076.305.575 001.076.000.576 309.000.242.594 309.000.243.594 309.000.244.594 Description/Account Amount Total : CONTRACT MAINT: PARKS JULY 2( MONTHLY SVCS AT PRECINCT: JUL DOG PARK WEED REMOVAL FLAGGING SERVICES WORKAT PARK RD AND VALLEY M INSTALL METAL GUARDS AT MISSY Total : SUPPLIES FOR CENTERPLACE Total ADJUSTMENT ON INVOICE 44511/ Total : ADVERTISING FOR CENTERPLACE Total : SPOKANE CO SEWER CHRGS: AU Total : 2016 FEES FOR LUNCH MEETING Total : 2016 LODGING TAX GRANT REIMB Total : JULY2016 MONTHLY MAINT: PREC Total : JANITORIAL SUPPLIES: CP Total : 14-007B DISC PLAYGROUND SPLA 0242 -LANDSCAPE ARCHITECTURE 0243 -LANDSCAPE ARCHITECTURE 0244 -LANDSCAPE ARCHITECTURE 108.64 58,934.26 1,017.88 447.08 339.14 629.34 1,191.61 62,559.31 138.32 138,32 65.72 65.72 550.00 550.00 1,637.69 1,637.69 118.00 118.00 3,758.74 3,758.74 623.61 623.61 404.28 404.28 1,235.25 296.00 127.95 53.25 Page: 4 vchlist 08/18/2016 9:57:40AM Voucher List Spokane Valley Page: 5 Bank code : apbank Voucher Date Vendor Invoice 39142 8/18/2016 002306 002306 TERRELL LANDSCAPE ARCHITECT, (Continued) 39143 8/18/2016 001472 TESTAMERICA LABORATORIES 59103942 39144 8/18/2016 001056 TRIPLE PLAY 39145 8/18/2016 000295 VALLEYFEST 39146 8/18/2016 003175 VISIT SPOKANE 39147 8/18/2016 001134 WA STATE DEPT OF HEALTH 39148 8/18/2016 000066 WCP SOLUTIONS 39149 8/18/2016 000487 YMCA OF THE INLAND NW 39150 8/18/2016 003128 YWCA OF SPOKANE 46 Vouchers for bank code : apbank 7/29/2016 August 2016 July 2016 84745-1 9686797 9686798 Aug 1 2016 Aug 1 2016 August 2016 Fund/Dept 001.076.300.576 001.076.301.571 105.000.000.557 105.000.000.557 001.076.300.576 001.076.305.575 001.076.305.575 001.076.302.576 001.076.302.576 001.090.000.560 Description/Account Amount Total : J4093-1 MONTHLY DRINKING WATI Total : SUMMER DAY CAMP FIELD TRIP Total : 2016 LODGING TAX GRANT REIMB Total : 2016 LODGING TAX GRANT REIMB Total : 2016 OPERATING PERMIT: WATER Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : OPERATING EXPENSES: WAGES C OPERATING EXPENSES AND MAN) Total : 2016 SOC SER GRANT REIMBURSI Total : Bank total : 46 Vouchers in this report Total vouchers : 1,712.45 48.50 48.50 1,533.82 1,533.82 2,484.58 2,484.58 13,637.50 13,637.50 101.30 101.30 822.16 59.26 881.42 96,285.01 25,168.99 121,454.00 80.97 80.97 326,025.03 326, 025.03 Page: 5 vchlist 08/18/2016 12:47:18PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39151 8/18/2016 000648 ABADAN REPROGRAPHICS 39152 8/18/2016 001107 ADVANCEDTRAFFIC PRODUCTS 39153 8/18/2016 003078 ALLWESTTESTING & ENGINEERING 39154 8/18/2016 004278 ARCHITECTS WEST INC 39155 8/18/2016 001122 CAMERON-REILLY LLC 39156 8/18/2016 005240 CASCADE SIGNAL CORPORATION 39157 8/18/2016 000409 DEPT OF REVENUE 39158 8/18/2016 000734 DEPT OF TRANSPORTATION 39159 8/18/2016 003682 EPIC LAND SOLUTIONS INC 39160 8/18/2016 001447 FREE PRESS PUBLISHING INC 64543 65615 66126 0000015651 0000015812 0000015885 81827 8656 PAY APP 1 3910 002 RE-313-ATB60718110 0615-0644 45932 45998 46038 46039 46043 Fund/Dept 311.000.233.595 303.000.234.595 311.000.226.595 303.000.221.595 303.000.221.595 303.000.221.595 313.000.215.594 313.000.215.594 303.000.207.595 303.000.238.595 001.076.305.575 303.303.155.595 Description/Account Amount PRINT SERVICE PRINT SERVICE PRINT SERVICE Total : 0211 - WAVETRONIXIOPTICOM 0211 - WAVETRONIXIOPTICOM 0211 - WAVETRONIX/OPTICOM Total : 216-111 MATERIALS TESTING Total : 0215 -CITY HALL DESIGN & CN ADN Total : 0207 -CONSTRUCTION CONTRACT Total : MATERIALS FOR CIP #0238 Total : LEASEHOLD EXCISE TAX BALANCI Total : SULLIVAN RD W BRIDGE REPLACE Total. 303.303.166.595 0166 -RW SERVICES 303.303.143.595 303.000.201.595 001.013.000.513 001.058.056.558 001.058.056.558 LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : 715.03 835.51 119.74 1,670.28 1,000.04 30,087.08 230.05 31,317.17 4,160.00 4,160.00 21,015.84 21,015.84 64,917.56 64,917.56 1,461.80 1,461.80 7,375.00 7,375.00 76.55 76.55 6,554.50 6,554.50 68.80 177.60 89.60 70.55 78.20 Page: vchlist 08/18/2016 12:47:18 PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39160 8/18/2016 001447 001447 FREE PRESS PUBLISHING INC (Continued) 39161 8/18/2016 000313 INLAND ASPHALT COMPANY INC. PAYAPP 2 39162 8/18/2016 000864 JUB ENGINEERS INC. 39163 8/18/2016 000472 LAWTON PRINTING 39164 8/18/2016 005241 M3K LLC 39165 8/18/2016 005239 MARKHAM HOMES INC 39166 8/18/2016 003959 MAX J KUNEY CO 39167 8/18/2016 000636 MOORE IACOFANO GOLTSMAN, INC. 0044989 0045252 0102689 38384 TU P -2016-0004 BLD -2016-2374 PAYAPP 22 39168 8/18/2016 004924 MORRISON-MAIERLE INC 167483 39169 8/18/2016 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10058241 39170 8/18/2016 005115 NB STORMWATER ENGINEERING LLC, p 0002 39171 8/18/2016 000652 OFFICE DEPOT INC. 850678221001 850678465001 850678467001 851072288001 855205988001 Fund/Dept 311.000.229.595 101.042.000.542 001.090.000.518 001.058.058.322 001.058.059.322 303.303.155.595 309.000.227.595 309.000.227.595 303.000.238.595 001.018.016.518 402.000.193.531 001.058.057.558 001.058.057.558 001.058.057.558 001.018.014.514 001.076.302.576 DescriptionlAccount Amount Total : 0229 -CONSTRUCTION CONTRACT Total : 2016 TIP MAINTENANCE & UPDATE Total : RECEIPT BOOKS Total : PERMIT REFUND TUP-2016-0004 Total : PERMIT REFUND: BLD 2016-2374, • Total : 0155 - SULLIVAN RD WEST BRIDGI Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total 0238-ENGONEERING DESIGN Total : FLEX SPENDING ADMINISTRATION Total: CONSULTING SERVICES 484.75 369,228.79 369,228.79 13,733.09 13,733.09 589.16 589.16 157.00 157.00 1,352.65 1,352.65 567,906.56 567,906.56 27,399.44 4,813.23 32,212.67 22,187.75 22,187.75 372.00 372.00 6,300.00 Total : 6,300.00 MS SURFACE ACCESSORIES FOR MS SURFACE ACCESSORIES FOR MS SURFACE ACCESSORIES FOR OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: AQUATICS 652.20 195.63 639.12 7.80 44.89 Page: ..,. _. vch l ist 08/1812016 12:47:18PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39171 8/18/2016 000652 000652 OFFICE DEPOT INC. 39172 8/18/2016 002294 PATRIOT DETECTION LLC 39173 8/18/2016 005216 R K HURST LLC 39174 8/18/2016 000090 SPOKANE CO INFO SYSTEMS 39175 8/18/2016 000308 SPOKANE CO PROSECUTING ATTY 39176 8/18/2016 000459 SPOKANE CO TITLE CO 39177 8/18/2016 000093 SPOKESMAN -REVIEW, THE 39178 8/18/2016 000257 STATE AUDITOR'S OFFICE 39179 8/18/2016 001887 VALMONT 29 Vouchers for bank code : apbank 29 Vouchers in this report (Continued) 4998 PARCEL 45033.9120 50314650 JULY 2016 5-SP6100 5-S P6101 5-SP6102 5-SP6444 458294 L116165 CD289000598 FundlDept Description/Account Amount 303.000.229.595 SUPPLIES FOR CIP #0229 303.000.238.595 402.402.000.531 001.016.000.586 303.000.239.595 303.000.239.595 303.000.239.595 303.000.247.595 303.000.238.595 Total : Total : ROW - PINES/M1RABEAU PKWY IN' Total : COUNTY IT SUPPORTJULY 2016 Total : CRIME VICTIMS COMPENSATION F Total : OWNER'S POLICY OWNER'S POLICY OWNER'S POLICY OWNER'S POLICY ADVERTISING ACCT 42365 001.090.000.514 SAO AUDIT OF 2015 303.000.238.595 POLE Total : Total : Total : 1,539.64 184.00 184.00 594.00 594.00 11,811.66 11,811.66 585.41 585.41 572.85 572.85 572.85 572.85 2,291.40 2,988.08 2,988.08 9,883.74 9,883.74 6,271.99 Total : 6,271.99 Bank total : 1,189,223.04 Total vouchers : 1,189,223.04 Page: 3 vchlist Voucher List 0$11812016 11:41:30AM Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 5583 8/19/2016 002227 IDAHO TAX COMMISSION Ben68769 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,670,32 Total : 1,670,32 5602 8/19/2016 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben68771 101.231.14.00 401A: PAYMENT 32,860.60 Total : 32,860.60 5603 8/19/2016 000682 EFTPS Ben68773 001.23'5.11.00 FEDERAL TAXES: PAYMENT 36,952.70 Total : 36,952.70 5606 8/19/2016 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLE Ben68775 001.231.18.00 457 DEFERRED COMPENSATION: PAY! 7,019.48 Total : 7,019.48 4 Vouchers for bank code : apbank Bank total : 78,503.10 4 Vouchers in this report Total vouchers : 78,503.10 vchlist 08!2312016 8:28:29AM Voucher List Spokane Valley / Page: Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 6822 8/23/2016 003867 ALLEN, RAY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Total : 75.00 6823 8/23/2016 005242 BARNEY, DIANE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 75.00 Total : 75.00 6824 8/23/2016 005243 BOWER, BOB PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 6825 8/23/2016 004542 CAROSELLA, ELIZABETH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 6826 8/23/2016 005255 CHURCH OF JESUS CHRIST OF LDS PARKS REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Total : 75.00 6827 8/23/2016 005259 DEVLEMING, MIKE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 6828 8/23/2016 005254 DINNEN, CHASITY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 6829 8/23/2016 005258 DOUGLAS, JAKE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00 Total : 75.00 6830 8/23/2016 005250 FRYMAN, TAMARA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SULLIVAN PAR 75.00 Total : 75.00 6831 8/23/2016 005264 GOULD, JAMIE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00 Total : 210.00 6832 8/23/2016 005244 HELM, KIM PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 6833 8/23/2016 004564 INLAND EMPIRE BEEKEEPERS ASSOC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SULLIVAN PARI 75.00 Total : 75.00 6834 8/23/2016 005257 INLAND NW CAMARO CLUB PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MB 300.00 Page: vchlist 08/23/2016 8:28:29AM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice 6834 8/23/2016 005257 005257 INLAND NW CAMARO CLUB (Continued) 6835 8/23/2016 005262 LEE, NAOMI 6836 8/23/2016 005245 LEMLEY, DIANNE 6837 8/23/2016 005261 LONGWILL, ALDEN 6838 8/23/2016 005253 LONT, PAUL 6839 8/23/2016 005256 MALTSBERGER, JUANITA 6840 8/23/2016 005246 MEYERS, CHARLES 6841 8/23/2016 005263 MOORE, TARA 6842 8/23/2016 005247 OLSEN, GLENNA 6843 8/23/2016 005251 SIEGEL, AMBER 6844 8/23/2016 005252 STEVENSON, DACIA 6845 8/23/2016 005248 SUNSHINE HEALTH FACILITIES 6846 8/23/2016 000888 THE INTERSECTION CHURCH 6847 8/23/2016 005249 VALLEY OBGYN Fund/Dept Description/Account Amount Total : PARKS REFUND 001.237.10.99 SWIMMING LESSON REFUND Total PARKS REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV Total : PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES Total : PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES Total : PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, Total : PARKS REFUND 001.237.10.99 DEPOSIT REFUND: BROWNS PARR Total : PARKS REFUND 001.237.10.99 SWIMMING LESSON REFUND Total : PARKS REFUND 001.237.10.99 PARKS REFUND 001.237.10.99 SWIMMING LESSON REFUND Total : PARKS REFUND 001.237.10.99 SWIMMING LESSON REFUND Total : DEPOSIT REFUND: VALLEY MISSIC Total : PARKS REFUND 001.237.10.99 PARKS REFUND 001.237.10.99 PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY M1SSIC Total : DEPOSIT REFUND: TERRACE VIEV Total : 300.00 35.00 35,00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 25.00 25.00 75.00 75.00 35.00 35.00 70.00 70.00 300.00 300.00 75.00 75.00 DEPOSIT REFUND: TERRACE VIEV 75.00 Page: - Z ' vchlist 08/23/2016 8:28:29AM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice 6847 8/23/2016 005249 005249 VALLEY OBGYN 6848 8/23/2016 003424 VALLEYPOINT CHURCH 6849 8/23/2016 005265 VORONTSOV, VALENTINA 6850 8/23/2016 004553 WASHINGTON STATE UNIVERSITY 6851 8/23/2016 005260 YUNIN, NATALYA 30 Vouchers for bank code : pk-ref 30 Vouchers in this report (Continued) PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount Total : 001.237.10.99 DEPOSIT REFUND: GREENACRES Total : 001,237.10.99 DEPOSIT REFUND: GREAT ROOM Total : 001237.10.99 DEPOSIT REFUND: MIRABEAU ME Total : 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV Total : Bank total : 75.00 75.00 75.00 500.00 500.00 75.00 75.00 75.00 75.00 3,125.00 Total vouchers : 3,125.00 Page: vchlist 08129!2016 11:06:30AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39180 8/29/2016 000958 AAA SWEEPING LLG 39181 8/29/2016 000648 ABADAN REPROGRAPHICS 39182 8/29/2016 003078 ALLWESTTESTING & ENGINEERING 39183 8/29/2016 005268 ATLAS ADVERTISING LLC 39184 8/29/2016 004231 BELSBY ENGINEERING 39185 8/29/2016 000168 BLACK BOX NETWORK SVC 39186 8/29/2016 000101 CDW-G 39187 8/29/2016 002572 CINTAS CORPORATION 39188 8/29/2016 000571 CODE PUBLISHING COMPANY 39189 8/29/2016 001157 COUNTRY HOMES POWER EQUIP 56433-A 56434-A 65710 81787 INV -10741 16275 SPO -074553 FBD4699 606201367 606202604 606202758 606203845 606205092 606205262 Fund/Dept 402A02.000.531 402.402.000.531 303.000.238.595 101.043.236.542 001.058.051.558 001.058.055.558 001.090.000.518 001.090.000,518 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 101.000.000.542 101.042.000.543 Description/Account Amount STREET SWEEPING SERVICES STORM DRAIN CLEANING Total : PRINT SERVICE Total 216-042 JOINT REPLACEMENT Total : ADVERTISING PROFESSIONAL SERVICES PHONE SERVICE Total: Total: Total: NETWORK CARDS FOR VM SERVE Total : SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO SERVICES AT MAINTENANCE SHO Total : 54135 001.013.000.513 WEB HOSTING Total : 127002 101.042.000.542 SUPPLIES: STREET 127199 402.402.000.531 SUPPLIES: STORMWATER Total : 25,579.46 22,159.01 47,738.47 848.60 848.60 1,688.87 1,688, 87 14,000.00 14,000.00 2,754.90 2,754.90 118.48 118.48 1,100.10 1,100,10 91.06 91.06 318.19 103.03 91.06 275.76 970.16 586.98 586.98 372.80 43.41 416.21 Page: Bch l ist 08/29/2016 11:06:30AM Voucher List Spokane Valley Page: Bank code : apbartk Voucher Date Vendor Invoice 39190 8/29/2016 001194 DEPT OF ECOLOGY 39191 8/29/2018 002920 DIRECTV INC 39192 8/29/2016 000999 EASTERN WAATTORNEY SVC INC 39193 8/29/2016 004950 EIGHT31 CONSULTING 39194 8129/2016 003682 EPIC LAND SOLUTIONS INC 39195 8/29/2016 003621 FAUROT, TAMARA 39196 8/29/2016 001447 FREE PRESS PUBLISHING INC 39197 8/29/2016 000007 GRAINGER 39198 8/29/2016 002568 GRAN1CUS INC 39199 8/29/2016 002043 HDR ENGINEERING INC 39200 8/29/2016 001728 HP FINANCIAL SERVICES CO 39201 8/29/2016 005269 INDUSTRIAL WELDING CO INC 2017-WAR046507 29165909855 102236 1019 0716-0644 0716-0646 EXPENSES 45933 45966 46037 46071 9192009570 79355 1200007071 600501014 27164 Fund/Dept 402.402.000.531 101.042.000.543 001.013.015.515 313.000.215.594 303.303.166.595 303.000.238.595 001.058.057.558 101.000.000.542 101.000.000.542 311.000.226.595 001.058.056.558 Description/Account Amount STORMWATER PERMIT REVISED Total : CABLE SERVICE FOR MAINTENAN Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : Total : 0166 -RW SERVICES 0238: 15-073 - ON CALL SVCS Total : EXPENSE REIMBURSEMENT LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 001.032.000.543 SUPPLIES: PW 001.011.000.511 303.000.239.595 Total : Total : Total : MAINTENANCE FOR SEPTEMBER : Total : 0239: 16 -086 -ROW SERVICES Total : 001.090.000.548 SCHEDULE 572DD016 Total : 15,678.74 15,678.74 52.99 52.99 40.00 40.00 4,500.00 4,500.00 1,695.60 1,418.50 3,114.10 26.14 26.14 107.20 70.40 163.20 68.00 408.80 138.66 138.66 777.16 777.16 1,348.99 1,348.99 745,84 745.84 101.000.000.542 SERVICE #211 856.01 Page: vch1ist 08/29/2016 11:06:30AM Voucher List Spokane Valley f5 Page: 3 Bank code : apbank Voucher Date Vendor Invoice 39201 8/29/2016 005269 005269 INDUSTRIAL WELDING CO INC (Continued) 39202 8/29/2016 000864 JUB ENGINEERS INC. 39203 8/29/2016 002466 KENWORTH SALES COMPANY 39204 8/29/2016 005037 MERIDIAN CONSTRUCTION INC 39205 8129/20/6 000662 NAT'L BARRICADE & S1GN CO 39206 8/29/2016 000008 NORLIFT INC 39207 8/29/2016 003090 NORTH 40 OUTFITTERS 39208 8/29/2016 000652 OFFICE DEPOT INC. 39209 8/29/2016 002294 39210 8/29/2016 005270 39211 8/29/2016 001161 PATRIOT DETECTION LLC PINEVIEW ENTERPRISES LLC PROVISIONAL STAFFING SERVICES 0102957 SPOCM 10704899 SPO1N1958183 PAY APP 2 92283 92302 20065645 20065680 20065738 070787/3 858017538001 858148398001 858148562001 4988 PARCEL 45172.1230 3008-0500039069 Fund/Dept 303.000.234.595 101.000.000.542 101.000.000.542 313.000.215.594 303.000.238.595 101.042.000.542 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.542 001.090.000.519 001.018.016.518 001.018.016.518 311.000.229.595 303.303.142.595 001.032.000.543 Description/Account Amount Total : 0234 - ON CALL INSPECTION & DR Total BATTERY CORE CREDIT BATTERIES FOR SNOWPLOWS Total : 0215 -CITY HALL CONSTRUCTION ( Total : SUPPLIES FOR CIP #0238 SUPPLIES: STREET SUPPLIES:PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW/STREET OFFICE SUPPLIES: IT OFFICE SUPPLIES: HR OFFICE SUPPLIES: HR Total: Total: Total : Total : PREFORMED LOOPS - 32ND AVE F Total: ROW - PROJECT 0142 Total: TEMP SERVICE JENNIFER DANIEL Total: 856.01 366.83 366.83 -72.62 318.86 246.24 620,757.02 620,757.02 26.74 914.11 940.85 632.63 -165.22 64.13 531.54 13.27 13.27 25.75 42.98 2.92 71.65 1,398.70 1,398.70 7,397.80 7,397.80 1,094.40 1,094.40 Page:—�" vchlist Voucher List 0812912016 11:06:30AM Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 39212 8/29/2016 000256 RAINBOW ELECTRIC INC 39213 8(29/2016 003543 ROMAINE ELECTRIC CORPORATION 39214 8/29/2016 000031 ROYAL BUSINESS SYSTEMS 39215 8/29/2016 002520 RWC GROUP 39216 8129/2016 000001 SPOKANE CO TREASURER 11 01 001 32 51503419 39217 8/29/2016 004005 STONE CREEK LAND DESIGN & DEV PAYAPP 7 39218 8/29/2016 000335 TIRE-RAMA 8080043500 8080044977 39219 8/29/2016 001660 TITAN TRUCK EQUIP CO INC 1145024 1147901 1147902 072100 51937 008027 380763 10-028528 IN47761 32464N 39220 8/29/2016 000140 WALT'S MAILING SERVICE LTD 39221 8/29/2016 003210 WEST CONSULTANTS INC. 39222 8/29/2016 002501 WHITE BLOCK COMPANY 0230292 -IN 0230385 -IN 0230386 -IN FundlDept Description/Account Amount 001.090.000.518 JOURNEYMAN ELECTRICAL SERVE Total : 101.000.000.542 SUPPLIES FOR #204 001.058.057.558 AUGUST 2016 COPIER COSTS Total : 101.000.000.542 PARTS FOR #209 101.042.000.542 ENGINEERING 402.402.000.531 JULY 2016 WORK CREW INVOICE Total : 309.000.176.595 APPLEWAY TRAIL PHASE 2A, CIP Total : 001.058.057,558 OIL CHANGE 4-009 2014 ESCAPE f. 001.058.056.524 OIL CHANGE 4-005 2008 COLORAC Total : 402.402.000.531 SERVICE 402.402.000.531 PARTS FOR #201 402.402.000.531 PARTS FOR #201 402.402.000.531 PARTS FOR #201 303.303.123.595 POSTAGE SERVICES 001.058.055.558 402.402.000.531 402.402.000.531 402.402.000.531 PROFESSIONAL SERVICES SUPPLIES: STORMWATER SUPPLIES: STORMWATER SUPPLIES: STORMWATER Total : Total : Total : Total: Total: 289.20 289.20 184.74 184.74 754.43 754.43 73.35 73.35 96,037.48 5,736.00 101,773.48 23,230.08 23,230.08 37.99 39.40 77.39 1,478.32 414.15 99.17 -135.88 1,855.76 169.71 169.71 1,644.30 1,644.30 19.83 9.91 45.59 Page: vch l ist 08/29/2016 11:06:30AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39222 8/29/2016 002501 002501 WHITE BLOCK COMPANY (Continued) Total : 75.33 39223 8/29/2016 002497 WILBERT PRECAST INC 1060925 303.000.207.595 ELECTRICAL BOX- PW 1,293.53 Total : 1,293.53 662818 8/19/2016 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY-80 001.016.000.521 JULY 2016 REVENUE SPLIT FOR Fi Total : 2,470.91 2,470.91 45 Vouchers for bank code : apbank Bank total : 864,620.71 45 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 864,620.71 Page: �� vchlist 0812912016 3:10:00PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39224 8/29/2016 004849 US POSTMASTER POSTAGE 001.018.013.513 HOT TOPICS POSTAGE 7,801.51 Total : 7,801.51 1 Vouchers for bank code : apbank Bank total : 7,801.51 1 Vouchers in this report Total vouchers : 7,801.51 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the cam is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vch l ist 08/31/2016 7:35:56AM Voucher List Spokane Valley • Page: Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6852 8/31/2016 003450 ADVENT LUTHERAN CHURCH PARKS REFUND 001237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75,00 6853 8/31/2016 005273 ALLIANCE PARKS REFUND 001237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 6854 8/31/2016 005274 CASH, KIMBERLY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 6855 8/31/2016 005275 CHAPMAN, MEL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 6856 8/31/2016 005276 CLINTON, RHONDA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Total : 75.00 6857 8131/2016 005277 CODD, MARILEE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00 Total : 75.00 6858 8/31/2016 005278 CONGREGATION EMANU-EL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF 75.00 Total : 75.00 6859 8/31/2016 003074 DIERKS, EMILY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 6860 8/31/2016 005279 EVERTS, TAMMY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 6861 8/31/2016 005280 FAMILY FIRST SENIOR CARE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF 75.00 Total : 75.00 6862 8/3112016 005281 FORECAST5 ANALYTICS INC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: RM 110 & SM D 52.00 Total : 52.00 6863 8/31/2016 005282 GENESIS CHURCH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 75.00 Total : 75.00 6864 8/31/2016 005283 HUIT, MATTHEW PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 300.00 Page: �' vchlist 08/31/2016 7:35:56AM Voucher List Spokane Valley Page: 0261 —2— Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6864 8/31/2016 005283 005283 HUIT, MATTHEW (Continued) Total : 300.00 6865 8/31/2016 004484 INSHRM PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00 Total : 75.00 6866 8/31/2016 005284 KANE, WILLIAM PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 6867 8/31/2016 005285 MAHONEY, PETER PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 6868 8/31/2016 005286 MARISKANISH, CARL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF 75.00 Total : 75.00 6869 8/31/2016 005287 MARTIN, ERIKA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 6870 8/31/2016 003478 MARTIN, PATRICIA PARKS REFUND 001237.10.99 DEPOSIT REFUND: BROWNS PAR 75.00 Total : 75.00 6871 8/31/2016 000131 QUALITY INN VALLEY SUITES PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 6872 8/31/2016 005288 SELBA, DIANA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 75.00 Total : 75.00 6873 8/31/2016 005289 SENIOR ACTION NETWORK PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 159.00 Total : 159.00 6874 8/31/2016 003872 STOUT, JEN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00 Total : 75.00 6875 8/31/2016 004675 THOMURE, REBECCA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 6876 8/31/2016 002412 VALLEYASSEMBLY OF GOD PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 6877 8/31/2016 003059 VALLEY LANDMARK MISSIONARY PARKS REFUND 001237:10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Page: x_ vchlist 08/31/2016 7:35:56AM Voucher List Spokane Valley Page:' Bank code : pk-ref Voucher Date Vendor Invoice FundlDept Description/Account Amount 6877 8/31/2016 003059 003059 VALLEY LANDMARK MISSIONARY (Continued) Total : 75.00 6878 8/31/2016 005290 VILLARREAL, ANA C PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 6879 8/31/2016 005291 WARNER, BRETT PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 28 Vouchers for bank code : pk-ref 28 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Bank total : 2,386.00 Total vouchers : 2,386.00 Page: vch l ist 08/31/2016 8:40:46AM Voucher List Spokane Valley Page: .`—' Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39225 8/31/2016 003076 AMSDEN, ERICA Expenses 001.032.000.543 EXPENSE REIMBURSEMENT 1728 Expenses 001.032.000.543 EXPENSE REIMBURSEMENT 21.60 Expenses 001.032.000.543 EXPENSE REIMBURSEMENT 22.14 Total : 61.02 39226 8/31/2016 000841 BCI CREATIVE [NC 12960 001.076.000.576 CENTERPLACE LETTERHEAD PRI!' 301.10 Total: 301.10 39227 8/31/2016 000918 BLUE RIBBON LINEN SUPPLY [NC 9777397 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 192.79 9779388 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 80.54 S0143173 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 41.25 S0144090 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 20.00 Total : 334.58 39228 8/31/2016 004854 CAMTEK INC 36498 001.016.000.521 EXIT GATE REPAIR AT PRECINCT 918.89 36588 001.016.000.521 SERVICE LABOR FOR POWER BOA 394.04 Total : 1,312.93 39229 8/31/2016 001169 CITY OF SPOKANE VALLEY Aug 2016 001.032.000.543 PETTY CASH: 14245,48,49,50 12.97 Total : 12.97 39230 8/31/2016 003317 COEUR D' ALENE PRESS, SHOSHONE I` 5182909 001.076.305.575 NORTH IDAHO BUSINESS JOURNF 271.00 Total: 271.00 39231 8/31/2016 001137 COLLIER, BRANT Expenses 402.402.000.531 EXPENSE REIMBURSEMENT 264.43 Expenses 001.000.000.369 EXPENSE REIMBURSEMENT JURY 21.60 Total : 286.03 39232 8/31/2016 000326 CONSOLIDATED IRRIGATION #19 August 2016 001.076.305.575 UTILITIES: PARKS AND CENTERPL 1,336.16 August 2016 402.402.000.531 UTILITIES: PW 439.42 Total : 1,775.58 39233 8/31/2016 003717 DURHAM SCHOOL SERVICES LP 91352541 001.076.301.571 TRANSPORTATION FOR SUMMER I 119.07 91352762 001.076.301.571 TRANSPORTATION FOR SUMMER' 135.74 91353642 001.076.301.571 TRANSPORTATION FOR SUMMER' 119.07 91353649 001.076.301.571 TRANSPORTATION FOR SUMMER 1 261.95 91353672 001.076.301.571 TRANSPORTATION FOR SUMMER 1 119.07 Page: vchlist 08/31/2016 8:40:46AM 7.7 Voucher List Page:. Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 39233 8/3112016 003717 003717 DURHAM SCHOOL SERVICES LP (Continued) 39234 8/3112016 000246 EAST SPOKANE WATER DIST #1 39235 8/3112016 004152 EVENT RENTS, LLC 39236 8/31/2016 002308 FINKE, MELISSA 39237 8/3112016 004813 FIRST CHOICE COFFEE SERVICES 39238 8/31/2016 003336 FUNFLICKS OUTDOOR MOVIES 39239 8/31/2016 000007 GRAINGER 39240 8/31/2016 005271 HANKINS, MARY 39241 8/31/2016 001635 ISS FACILITY EVENT SERVICES 1081157 1082506 Aug 2016 August 2016 28630-4 28632-2 Aug 2016 Aug 2016 149761 1168135 9196657713 Permit Refund 39242 8/3112016 001987 JENKINS, ART 39243 8/3112016 003848 KONA ICE OF SPOKANE 39244 8/31/2016 005169 LATIOLAIS, LORRI Expenses 624 Expenses Fund/Dept 001.076.300.576 402.402.000.531 001.076.305.575 001.076.305.575 001.076.301.571 001.076.301.571 001.076.305.575 001.076.301.571 001.076.305.575 001.058.059.322 001.076.305.575 001.076.305.575 402.000.193.531 001.076.301.571 001.032.000.543 Description/Account Amount Total : WATER CHARGES FOR EDGECLIF WATER CHARGES: PW Total : SUPPLY RENTALS FOR CENTERPL SUPPLY RENTALS FOR CENTERPL Total : INSTRUCTOR PMT INSTRUCTOR PMT Total : COFFEE SUPPLIES AT CENTERPU Total : OUTDOOR MOVIE SCREEN FOR M Total: SUPPLIES AT CENTERPLACE Total : REFUND BLD -2016-2872 Total : EVENT SVCS FOR CENTERPLACE MONTHLY CLEANING AT CENTERP Total : EXPENSE REIMBURSEMENT Total : SUMMER CAMP -SHAVED ICE Total : 754.90 937.57 4,333.15 5,270.72 45.65 17.39 63.04 1,083.75 78.75 1,162.50 59.05 59.05 2,262.88 2,262.88 63.71 63.71 73.75 73.75 42.14 7,136.00 7,178.14 360.64 360.64 109.79 109.79 EXPENSE REIMBURSEMENT 23.54 vchlist 08/31/2016 8:40:46AM Voucher List Spokane Valley Page: Sank code : apbank Voucher Date Vendor Invoice 39244 8/31/2016 005169 005169 LATIOLAIS, LORRI 39245 8/31/2016 004926 LE CATERING CO 39246 8/31/2016 001002 M & L SUPPLY CO INC S100267114.001 (Continued) Contract ## 3 39247 8/31/2016 000193 NORTHWEST CHRISTIAN SCHOOL INC September 2016 39248 8/31/2016 002534 PEAK SOFTWARE SYSTEMS 17458 39249 8/31/2016 001860 PLATT ELECTRICAL SUPPLY 39250 8/31/2016 002633 PRORIDER INC 69957 39251 8/31/2016 002592 PURE FILTRATION PRODUCTS 34198 39252 8/31/2016 000153 ROLLER VALLEY 3882 K016344 K055872 39253 8/31/2016 000415 ROSAUERS FOOD & DRUG CENTER 01-866699 02-758441 39254 8/31/2016 000709 SENSKE LAWN & TREE CARE INC. 39255 8/31/2016 002947 SILVER MOUNTAIN CORP Fund/Dept Description/Account Amount Total : 001.076.305.575 CATERING INVOICE: PAYTRACE Total : 001.076.305.575 SUPPLIES FOR CENTERPLACE Total : 001.090.000.518 CITY HALL RENT SEPT 2016 001.076.099.576 2 REPLACEMENT CASH REGISTEF Total : 001.076.305.575 001.076.305.575 Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : 001.090.000.518 BICYCLE HELMETS FOR SCOPE PI Total : 001.076.305.575 SUPPLIES FOR CENTERPLACE Total : 001.076.301.571 SUMMER DAY CAMP FIELD TRIP Total : 001.076.301.571 001.076.301.571 SUPPLIES FOR REC PROGRAMS SUPPLIES FOR REC PROGRAMS Total : 7396765 101.042.000.542 FLAGGING SERVICES 7411270 101.042.000.542 FLAGGING SERVICES 7426496 101.042.000.542 FLAGGING SERVICES Total : 23.54 420.13 420.13 544.84 544.84 36,221.75 36,221.75 658.00 658.00 175.93 279.63 455.56 2,997.02 2,997.02 99.79 99.79 270.00 270.00 70.91 45.14 116.05 169.57 169.57 169.57 508.71 4434xf 001.076.301.571 SUMMER DAY CAMP FIELD TRIP 1,616.50 vchlist Voucher List 08/31/2016 8:40:46AM Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39255 8/31/2016 002947 002947 SILVER MOUNTAIN CORP (Continued) 39256 8/31/2016 003469 SKYLINE INLAND NW 39257 8/31/2016 004131 SPOKANE CO SOLID WASTE MGMT 39258 8/31/2016 000324 SPOKANE CO WATER DIST #3 39259 8/31/2016 000898 SPOKANE PROCARE INC S PKQ5856 20160803-5491-33888 Aug 2016 536007 39260 8/31/2016 001083 STANDARD PLBG HEATING CONTROLS 54690 54691 39261 8/31/2016 003532 STERICYCLE COMMUNICATION SOLUT 8010394826 39262 8/31/2016 001969 SUNSHINE DISPOSAL 1059691 39263 8/31/2016 001922 SWANK MOTION PICTURES INC RG 2211823 39264 8/31/2016 002306 TERRELL LANDSCAPE ARCHITECT, MIC 2607 39265 8/31/2016 000295 VALLEYFEST 39266 8/31/2016 000167 VERA WATER & POWER 2016 Aug 2016 39267 8/31/2016 000038 WASTE MANAGEMENT OF SPOKANE 0064057-1518-3 FundlDept 001.076.000.576 101.042.000.542 402.402.000.531 101.042.000.542 001.076.305.575 001.076.305.575 001.076.305.575 101.042.000.542 001.076.301.571 309.000.243.594 001.076.305.575 101.042.000.542 402.402.000.531 DescriptionlAccount Amount Total : GRAPHICS AND TABLE THROW Total: TRANSFER STATION CHARGES: P\ Total : WATER CHARGES FOR AUG 2016 Total : 2016 ROADSIDE WEED SPRAYING Total : WORK ORDER ##28003 WORK ORDER 26883 Total : ANSWERING SERVICE FOR CENT! Total : TRANSFER STATION Total : MOVIE LICENSES FOR 8/5/2016 Total : 0243 -LANDSCAPE ARCHITECTURE Total : VALLEYFEST EVENT PUBLICATION Total : UTILITIES: AUG 2016 - MASTER BIL Total : WASTE MGMT: PW JULY 2016 Total : 1,616.50 1,466.58 1,466.58 15.00 15.00 1,166.46 1,166.46 2,771.43 2,771.43 962.00 448.93 1,410.93 39A4 39.44 459.92 459.92 628.29 628.29 1,288.70 1,288.70 1,515.00 1,515.00 3,909.96 3,909.96 173.86 173.86 Page: R, vchlist 08/31/2016 8:40:46AM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 39268 8/31/2016 000066 WCP SOLUTIONS 39269 8/31/2016 004961 ZOME INC 45 Vouchers for bank code : apbank 45 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 9723232 9723233 ZDM-25633 Fund/Dept Description/Account 001.016.000.521 001.016.000.521 001.076.305.575 Amount SUPPLIES FOR PRECINCT PRECINCT SUPPLIES Total : 474.48 232.56 707.04 SHIRTS/EMBROIDERY FOR CENTE 1,328.15 Total : 1,328.15 Bank total : 82,526.98 Total vouchers : 82,526.98 Page: vchlist 09/01/2016 10:10:24AM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39270 9/1/2016 001606 BANNER BANK 8599 Aug 2016 001.076.301.571 TARGET STORE 53.39 8599 Aug 2016 001.076.300.576 ADA SIGN FACTORY 127.50 8599 Aug 2016 001.076.305.575 ALL PARTITIONS AND PARTS 29.80 8599 Aug 2016 001.076.305.575 BUILD A SIGN.COM 20.00 8599 Aug 2016 001.076.305.575 ADA SIGN FACTORY 41.90 8599 Aug 2016 001.076.305.575 KC AUTO PAINT 70.45 8599 Aug 2016 001.076.301.571 PINE MEADOW FARM 455.40 8599 Aug 2016 001.076.301.571 KRISPY KREME 47.85 8599 Aug 2016 001.076.000.576 CAMP AUTOMOTIVE INC 95.35 8599 Aug 2016 001.076.301.571 HOBBY LOBBY 20.60 8599 Aug 2016 001.076.000.576 MOTION AUTO SUPPLY 1.63 8599 Aug 2016 00 t076.305.575 OFFICE DEPOT 130.42 8599 Aug 2016 001.076.301.571 HOBBY LOBBY 15.14 8599 Aug 2016 001.076.301.571 WALMART 3.16 8599 Aug 2016 001.076.301.571 HOBBY LOBBY 28.21 8599 Aug 2016 001.076.305.575 INLAND NW BUSINESS ALLIANCE 35.00 8599 Aug 2016 001.076.305.575 POST FALLS CHAMBER OF COMM[ 15.00 Total : 1,190.80 39271 9/1/2016 001606 BANNER BANK 8565 Aug 2016 001.032.000.543 AMAZON.COM 111.13 8565 Aug 2016 001.018.013.513 V[ZIAPPS STORE 49.00 8565 Aug 2016 101.042.000.542 CREDIT - GREEN RIVER COMM CC -380.00 8565 Aug 2016 101.042.000.542 GREEN RIVER COMMUNITY COLLE 380.00 8565 Aug 2016 107.000.000.594 GUITAR CENTER 44.43 8565 Aug 2016 001.058.055.558 CRYSTAL CLEAN AUTO DETAIL 293.49 8565 Aug 2016 001.090.000.518 BEST BUY 195.64 8565 Aug 2016 001.032.000.543 WSU CONFERENCE MANAGEMEN 300.00 8565 Aug 2016 001.090.000.518 DATACOMM CABLES 222.91 8565 Aug 2016 001.090.000.518 BTR SOLUTIONS 116.03 Total : 1,332.63 39272 9/112016 001606 BANNER BANK 9713 Aug 2016 001.058.057.558 SEMIAHMOO RESORT HOTEL 373.50 9713 Aug 2016 001.058.051.558 INLAND NW PARTNERS ASSOC 80.00 9713 Aug 2016 001.058.051.558 SMALLBIZ 20.00 Total : 473.50 Page: vch l ist 09/01/2016 10:10:24AM 2 Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39273 9/1/2016 001606 BANNER BANK 8557 Aug 2016 001.011.000.511 GREATER SOKANE INC 45.00 8557 Aug 2016 001.011.000.511 MICHAELS STORES 21.74 8557 Aug 2016 001.011.000.511 AT -A -GLANCE 152.67 Total: 219.41 39274 9/1/2016 001606 BANNER BANK 8573 Aug 2016 402.402.000.531 GIBSON'S NURSERY & LANDSCAP 15.16 8573 Aug 2016 001.090.000.518 DIGITAL RIVER 124.75 8573 Aug 2016 001.018.016.518 CRAIGSLIST.ORG 25.00 8573 Aug 2016 001.018.016.518 APPLE ONLINE STORE 107.61 8573 Aug 2016 001.090.000.518 GUITAR CENTER 42.33 8573 Aug 2016 001.018.016.518 CRAIGSLIST.ORG 25.00 Total : 339.85 5 Vouchers for bank code : apbank Bank total : 3,556.19 5 Vouchers in this report Total vouchers : 3,556.19 vchlist Voucher List 0910112016 1:19:57PM Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5604 9/2/2016 000165 DEPT OF RETIREMENT SYSTEMS Ben69139 001.231.15.00 PERS: PAYMENT 95,018.93 Total : 95,018.93 5621 9/2/2016 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben69141 001.231.14.00 401A: PAYMENT 33,718.38 Total : 33,718.38 5622 9/212016 000682 EFTPS Ben69143 101.231.11.00 FEDERAL TAXES: PAYMENT 37,911.08 Total : 37,911.08 5623 9/2/2016 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLE Ben69145 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 7,106.38 Total : 7,106.38 5636 9/2/2016 000682 EFTPS Ben69149 001.231.11.00 FEDERAL TAXES: PAYMENT 993.99 Total : 993.99 39275 9/2/2016 000120 AWC Ben69133 001.231.16.00 HEALTH PLANS: PAYMENT 122,787.11 Ben69147 001.231.16.00 HEALTH PLANS (COUNCIL): PAYMENT 12,276.66 Total : 135,063.77 39276 9/2/2016 000210 CITY OF SPOKANE VALLEY Ben69137 001.231.28.00 HEALTH REIMBURSEMENT ACCOUNT: 400.00 Total : 400.00 39277 9/212016 000699 WA COUNCIL CO/CITY EMPLOYEES Ben69135 311.231.21.00 UNION DUES: PAYMENT 2,515.13 Total : 2,515.13 8 Vouchers for bank code : apbank Bank total : 312,727.66 8 Vouchers in this report Total vouchers : 312,727.66 Page: vchlist 09/01/2016 2:59:12PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39278 9/1/2016 000648 ABADAN REPROGRAPHICS 39279 9/1/2016 005272 AIKMAN CUSTOM HOMES 39280 9/1/2016 005268 ATLAS ADVERTISING LLC 66419 BLD -2016-1349 INV -10886 INV -10904 INV -10905 INV -10906 39281 9/1/2016 001545 BERNARDO WILLS ARCHITECTS PC 2016-1693 39282 9/1/2016 000101 CDW-G DW 85190 DZB8787 39283 9/1/2016 002837 CENTRAL PRE -MIX CONCRETE CO 2307355 39284 9/1/2016 000322 CENTURYLINK AUGUST 2016 39285 9/1/2016 000957 COBALT TRUCK EQUIPMENT 36142 SR09589 39286 9/1/2016 002469 COMMUNITY MINDED ENTERPRISES 4523 39287 9/1/2016 001880 CROWN WEST REALTY LLC 39288 9/1/2016 003255 DAY WIRELESS SYSTEMS AUGUST 2016 582653 Fund/Dept 402.402.000.595 001.058.059.322 001.058.051.558 001.058.051.558 001.058.051.558 001.058.051.558 309.000.241.594 001.090.000.518 001.090.000.518 402.402.000.531 001.076.000.576 101.042.000.542 101.042.000.542 107.000.000.518 101.042.000.543 101.042.000.543 Description/Account Amount PRINT SERVICE Total : PERMIT REFUND BLD -2016-1349 - Total: ADVERTISING ADVERTISING ADVERTISING ADVERTISING Total : 0241 -LANDSCAPE ARCHITECTURE Total : COMPUTER HARDWARE NETWORK CARDS FOR VM SERVE Total : DRAIN ROCK: STORMWATER Total 2016 PHONE SVCS: ACCT 509214-1 Total : ACCESSORIES FOR 2016 F-250 54 STROBE LIGHTS FOR 2016 F-250 t Total : PEG REIMURSEMENT Total : COMMON AREA CHARGES FOR ME Total : TOWER RENTAL 268.45 268.45 185.75 185.75 5,500.00 5,000.00 5,000.00 10,000.00 25,500.00 1,800.00 1,800.00 474.52 854.61 1,329.13 41,09 41.09 530.31 530.31 797.67 202.49 1,000.16 21,821.78 21,821.78 286.94 286.94 208.13 Page: vch l ist 09/01/2016 2:59:12PM Voucher List Spokane Valley 5 Page: Bank code : apbank Voucher Date Vendor Invoice 39288 9/1/2016 003255 003255 DAY WIRELESS SYSTEMS 39289 9/1/2016 002604 DELL FINANCIAL SERVICES LLC 39290 9/1/2016 000734 DEPT OF TRANSPORTATION 39291 9/1/2016 003615 DLT SOLUTIONS 39292 9/1/2016 003697 ELECTRIC LIGHTWAVE LLC 39293 9/1/2016 001447 FREE PRESS PUBLISHING INC 39294 9/1/2016 000917 GRAYBAR 39295 9/1/2016 000002 H & H BUSINESS SYSTEMS INC. (Continued) 78635862 RE 46 JG6436 L006 S1331626 14049220 46105 46106 986734484 986760808 986791201 321061 321062 321209 321210 321213 321214 321215 321216 321223 321224 321245 321246 321267 Fund/Dept 001.090.000.548 402.402.000.531 001.032.000.543 001.090.000.586 001.013.000.513 001.058.056.558 Description/Account Amount Total : COMPUTER LEASE;001-8922117-0( Total: JUNE & JULY 2016 DECANT CHAR( Total : AUTODESKAUTOCAD CIVIL 3D 20' Total : Total : Total : INTERNET SERVICE LEGAL PUBLICATION LEGAL PUBLICATION 001.090.000.518 SUPPLIES: IT 001.090.000.518 SUPPLIES: IT 001.090.000.518 SUPPLIES: IT 001.058.057.558 COPIER COSTS 001.058.057.558 COPIER COSTS 001.013.000.513 COPIER COSTS 001.013.000.513 COPIER COSTS 001,013.015.515 COPIER COSTS 001.013.015.515 COPIER COSTS 001.058.050.558 COPIER COSTS 001.058.050.558 COPIER COSTS 001.018.016.518 COPIER COSTS 001.018.016.518 COPIER COSTS 001.076.000.576 COPIER COSTS 001.076.000.576 COPIER COSTS 001.058.057.558 COPIER COSTS Total : Total 208.13 1,049.27 1,049.27 1,196.87 1,196.87 7,636.52 7,636.52 26.85 26.85 88.40 78.20 166.60 127.05 58.23 47.64 232.92 18.34 1.79 150.42 32.23 106.38 11.73 104.71 30.45 104.00 13.24 617.62 48.31 8.14 1,247.36 Page: ...e.._ vchlist 09/01/2016 2:59:12PM Voucher List Spokane Valley Page:" Bank code : apbank Voucher Date Vendor Invoice 39296 9/1/2016 003297 HIGGINS, LEWIS ROD 39297 9/1/2016 000313 INLAND ASPHALT COMPANY INC. 39298 9/1/2016 002466 KENWORTH SALES COMPANY 39299 9/1/2016 001944 LANCER LTD 39300 9/1/2016 004632 LEVEL 3 COMMUNICATIONS 39301 9/1/2016 000252 LOWE'S BUSINESS ACCOUNT 39302 9/1/2016 000662 NATL BARRICADE & SIGN CO EXPENSES PAY APP 1 SPOCM10733905 SPOIN1970595 SPOIN1970620 0460693 46072914 August 2016 92392 92503 39303 9/1/2016 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10052990 39304 9/1/2016 000971 NORTHWEST IMAGES PHOTOGRAPHY 31298 39305 9/1/2016 000652 OFFICE DEPOT INC. 39306 9/1/2016 000307 OFFICE OF THE STATE TREASURER 39307 9/1/2016 005050 OGDEN MURPHY WALLACE PLLC 858838487001 JULY 2016 728344 Fund/Dept 001.011.000.511 311,000.233.595 101.000.000.542 101.000.000.542 101.000.000.542 001.058.055.558 001.076.305.575 001.076.305.575 101.042.000.542 101 042.000.542 001.018.016.518 001.011.000.511 001.076.305.575 001.016.000.586 001.013.015.515 Description/Account Amount EXPENSE REIMBURSEMENT Total : 16-077: CIP 0233 CONSTRUCTION Total : SUPPLIES FOR SNOWPLOW #211 SUPPLIES FOR SNOWPLOW #211 SUPPLIES FOR SNOWPLOW #211 Total : BUSINESS CARDS TELECOM SERVICES Total : Total : OPERATING SUPPLIES: CENTERPI Total : SUPPLIES FOR PW SUPPLIES FOR PW Total : FLEX SPENDING ADMINISTRATION Total : STUDIO PORTRAIT Total : OFFICE SUPPLIES: CENTERPLACE Total : STATE REMITTANCE PROFESSIONAL SERVICES Total : 59.30 59.30 399,457.17 399,457.17 -72.62 318.86 84.22 330.46 95.10 95.10 1,159.53 1,159.53 80.37 80.37 20.65 326.10 346.75 364.00 364.00 97.83 97.83 136.60 136.60 42,133.20 42,133.20 2,307.65 Page:_.. vch list 09/01/2016 2:59:12PM Voucher List Spokane Valley Page Bank code : apbank Voucher Date Vendor Invoice 39307 9/1/2016 005050 005050 OGDEN MURPHY WALLACE PLLC (Continued) 39308 9/1/2016 003587 PACE, ED 39309 9/1/2016 001089 POE ASPHALT PAVING INC. EXPENSES 45055 45057 39310 9/1/2016 001161 PROVISIONAL STAFFING SERVICES 3008-0500039149 3008-0500039220 39311 9/1/2016 003543 ROMAINE ELECTRIC CORPORATION 39312 911/2016 002520 RWC GROUP 39313 911/2016 002531 SIX ROBBLEES INC 39314 9/1/2016 005168 SOFTVIIAREONE INC 10-028768 163961 163978 163991 163994 164011 164030 164044 164047 164060 164072 34696N 34838N 35347N 35519N 5-771183 5-773815 US -PSI -509252 Fund/Dept 001.011.000.511 101.042.000.542 101.042.000.542 001.032.000.543 001.032.000.543 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.542 Description/Account Amount Total EXPENSE REIMBURSEMENT Total : 2016 STREET & STORMWATER MA 2016 STREET & STORMWATER MA Total : TEMP SERVICE: JENNIFER DANIEL TEMP SERVICE: JENNIFER DANIEL Total : PART FOR SNOWPLOW #1208 Total: DOT INSPECTION FOR SNOWPLO\ DOT INSPECTION FOR SNOWPLO\ DOT INSPECTION FOR SNOWPLO\ DOT INSPECTION FOR SNOWPLO\ DOT INSPECTION FOR SNOWPLO\ DOT INSPECTION FOR SNOWPLO\ DOT INSPECTION FOR SNOWPLO\ DOT INSPECTION FOR SNOWPLO\ DOT INSPECTION FOR SNOWPLO\ SERVICE ON SNOWPLOW #211 SUPPLIES FOR #203 SUPPLIES FOR #205 SUPPLIES FOR#205 SUPPLIES FOR#208 Total : PARTS FOR SNOWPLOWS SIGNAL BAR FOR SNOWPLOW Total : 2,307.65 29.16 29.16 95.00 11,00726 11,102.26 1,087.56 882.36 1,969.92 184/4 184.74 86.96 97.40 86.96 86.96 86.96 86.96 86.96 86.96 86.96 326.90 73.85 105.86 205.65 24.89 1,530.23 249.85 630.46 880.31 WINDOWS REMOTE DESKTOP SEI 782.21 Page:-�- .e vchlist 09/0112016 2:59:12PM Voucher List Spokane Valley Page: 3/ -s— Bank code : apbank Voucher Date Vendor Invoice 39314 9/1/2016 005168 005168 SOFTWAREONE INC 39315 9/1/2016 000093 SPOKESMAN -REVIEW, THE 39316 9/1/2016 000311 SPRINT 39317 9/1/2016 000335 TIRE-RAMA 39318 9/1/2016 002291 WACE 39319 9/1/2016 001792 WHITEHEAD, JOHN 39320 9/1/2016 002651 WOODARD, ARNE 719254 8/31/2016 000001 SPOKANE CO TREASURER 44 Vouchers for bank code: apbank (Continued) RENEWAL 959698810-105 8040067294 8040067332 8040067344 8040067358 8040067381 8040067479 8040067541 8080044982 8080045019 FaII 2016 EXPENSES EXPENSES 9290200972 Fund/Dept 001.011.000.511 001.058.057.558 101.000.000.542 101.000.000.542 101.000.000.542 001.032.000.543 101.000.000.542 101.000.000.542 101.042.000.542 001.058.057.558 402.402.000.531 001.058.056.524 001.018.016.518 001.011.000.511 001.016.000.521 Description/Account Amount Total: SUBSCRIPTION ACCOUNT 288112F Total: GPS PHONE AUGUST 2016 Total: TIRE SIPING FOR SNOWPLOWS TIRE SIPING FOR SNOWPLOWS TIRE SIPING FOR SNOWPLOWS OIL CHANGE FOR 2014 F-150 #216 TIRE SIPING FOR SNOWPLOWS TIRE SIPING FOR SNOWPLOWS OIL CHANGE 2007 F-250 #201 402( OIL CHANGE 4-007 2013 FORD ES( OIL CHANGE FOR 2014 FORD ESC Total WACE FALL 2016 CONFERENCE: B Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : LE CONTRACT BILLING AUGUST 21 Total : Bank total : 782.21 254.80 254.80 70.55 70.55 76.09 76.09 76.09 98.92 76.09 228.27 46.25 36.36 36.36 750.52 240.00 240.00 8.36 8.36 72.40 72.40 1,467, 372.00 1,467, 372.00 1,996, 343.55 44 Vouchers in this report Total vouchers : 1,996,343.55 vch1ist 09/06/2016 11: 0 9: 27AM Voucher List Spokane Valley Page:i Bank code : pk-ref Voucher Date Vendor Invoice 6880 9/6/2016 005302 ALS ASSOC. EVERGREEN CHAPTER 6881 9/6/2016 005303 BIRKNER, ALICIA 6882 9/6/2016 005304 CASCADE LAKES RACE GROUP 6883 9/6/2016 005305 DISOTELL, SHEILA 6884 9/6/2016 005306 GONZALES, MARIO 6885 9/6/2016 001673 HOSPICE OF SPOKANE 6886 9/6/2016 004696 MARSHALL, CARLEE 6887 9/6/2016 005311 NEDASNKOVSKAYA, OKSANA 6888 9/6/2016 003952 NELSON, JERRY 6889 9/6/2016 002222 ROONEY, GREG 6890 9/6/2016 005307 SANBORN, MEGHAN 6891 9/6/2016 005310 SIMPSON, JEN 6892 9/6/2016 003917 TAYLOR, GREG PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME Total : 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEr Total : 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, Total : 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV Tota[ : 001.237.10.99 DEPOSIT REFUND: DISCOVERY P! Total : 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC Total : 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL Total : 001.237.10.99 DEPOSIT REFUND: GREAT ROOM Total : 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC Total : 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ Total : 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL Total : 001.237.10.99 DEPOSIT REFUND: GREAT ROOM Total : 001.237.10.99 DEPOSIT REFUND: MIRABEAU MB 300.00 300.00 75.00 75.00 300.00 300.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 75.00 318.50 318.50 75.00 75.00 75.00 75.00 75.00 75.00 210.00 210.00 75.00 Page: vchlist 09/06/2016 11: 09:27AM Voucher List Spokane Valley Page: / Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6892 9/6/2016 003917 003917 TAYLOR, GREG (Continued) Total : 75.00 6893 9/6/2016 005209 TWITCHELL, JACOB REISSUE PARKS REFUN 001.237.10.99 REISSUE DEPOSIT REFUND: DISC. 75.00 Total : 75.00 6894 9/6/2016 005308 ZEROREZ PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEJ 75.00 Total : 75.00 15 Vouchers for bank code : pk-ref Bank total : 1,953.50 15 Vouchers in this report Total vouchers : 1,953.50 I, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2016 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing ['information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending August 31, 2016 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 291,940.65 $ 5,475.00 $ 297,415.65 Benefits: $ 119,781.57 $ 12,844.77 $ 132,626.34 Total payroll $ 411,722.22 $ 18,319.77 $ 430,041.99 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2016 Department Director Approval: Check all that apply: ® consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Set public hearing date for the 2017 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: State law requires the City to a set a public hearing date to review the 2017 Budget, and Staff is proposing October 11, 2016. This public hearing is included in the seven separate opportunities the Council will have to discuss the budget, including two public hearings to gather input from citizens: • June 14 Council Budget Workshop • August 9 Admin report: Estimated 2017 revenues and expenditures • September 13 Public hearing #1 on 2017 revenues and expenditures • September 27 City Manager's presentation of preliminary 2017 Budget • October 11 Public hearing #2 on 2017 Budget • October 25 First reading on ordinance adopting the 2017 Budget • November 8 Second reading on ordinance adopting the 2017 Budget OPTIONS: The Council could choose to set the public hearing on another date but the recommendation will keep us on schedule to adopt the budget on November 8, 2016. RECOMMENDED ACTION OR MOTION: Move to set the 2017 Budget hearing date for October 11, 2016. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] BUDGET/FINANCIAL IMPACTS: This is part of the 2017 Budget development process leading to its scheduled adoption on November 8, 2016. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: None. DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington August 16, 2016 Staff Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember John Hohman, Comm & Eco. Dev Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director Eric Guth, Public Works Director Steve Worley, Cap. Improvement Program Mgr. Gloria Mantz, Development Engineer Jacob Dillion, Legal Intern Mark Werner, Police Chief Carolbelle Branch, Public Information Officer Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. Special Presentation: Association of Washington Cities (AWC) Presentation of Champion Award to Senator Padden Mr. Dave Williams, AWC Director of Government Relations, announced that he is here tonight to assist with the awarding of the City Champion Award to Senator Mike Padden, to honor and thank him for the work done this past year in particular, and to honor his service over a number of years in the Legislature. After Mr. Williams gave some background on the AWC, he introduced AWC Board Member Micki Harnois to actually present the award. Senator Padden was thanked for his involvement in the police body camera legislation, as well as his assistance with the nuisance abatement legislation. Ms. Harnois read the award, it was presented to Senator Padden, and afterward there was a brief photo shoot and congratulations from Council. Senator Padden thanked everyone for this opportunity, said he feels fortunate to represent the Fourth District as we accommodate growth sensibly; that many different councils establishe policies friendly to business with an attitude of how to make it work, but that he feels this area is truly the future of our country. Senator Padden was congratulated by all. ACTION ITEM: 1. Second Reading Ordinance 16-013, Inland Power & Light Electrical Franchise — Cary Driskell After City Clerk Bainbridge read the Ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 16-013 granting an electrical franchise to Inland Power & Light. City Attorney Driskell briefly explained that this is a 25 -year franchise giving them the right to operate their facilities within our rights-of-way, and is nearly identical to what was recently granted to Avista. Mayor Higgins invited public comments; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. NON -ACTION ITEMS: 2. Sidewalk/Snow Removal — Cary Driskell, Jacob Dillion City Attorney Driskell introduced Jacob Dillon, legal intern and current second year student at Gonzaga. Via his PowerPoint presentation, Mr. Dillion went through the sections of the proposed ordinance, including the amendment to remove a portion of existing language under title 7 so that failure to remove snow and Council Study Session: 08-16-2016 Page 1 of 4 Approved by Council: DRAFT ice would no longer constitute a nuisance with an approximate penalty of $500, but instead would be a civil infraction subject to penalties of approximately $50 or $100. After Mr. Dillion finished the PowerPoint presentation, there was discussion about the time frame noted on slide 12; and mention from Mr. Driskell that he is still working on the enforcement segment and that we would use existing personnel. Mr. Driskell also stressed that there will be an education aspect to this as the goal is to get the sidewalks clear and not to punish. Councilmember Munch asked how people would know when this time would start and end, and Mr. Driskell replied that for example, three days after the snow has stopped falling, people would be likely to get a knock on the door; he also mentioned that this will not be complaint -driven and we will enforce this as resources allow; said this is a public safety aspect as there is the expectation of the public using the public sidewalks without hindrance; and although the snow must be removed regardless of how it got there, what we are doing now is clearly not working. In addition, Mr. Driskell noted that it is not permitted for people to shovel their sidewalks and driveways and dump that snow into the road, as that would add to unsafe road conditions. Councilmember Wood asked about the process if a person doesn't remove the snow after the first citation, and Mr. Driskell said the ordinance does not address that but he will research that, and said each day could be a separate violation. Council agreed with the need for further research in that regard. There was also discussion about whether the citation would be against the tenant or the property owner, with Mr. Driskell stating that it is ultimately the property owner who is responsible for the condition of their property. Concerning the education aspect, Mr. Driskell said we would use the City's quarterly Hot Topics publication, which is mailed to households and businesses, with the fall edition being centered almost exclusively on snow removal; and there would be information on the City's website as well, and said the approach the first year would include some leniency and that we are hopeful people will clear the sidewalks on a voluntary basis. Mr. Driskell said he will continue to look at options for perhaps a daily approach on the fine or other options, and report back to Council in a few weeks. 3. Tourism Enhancement Study — Gloria Mantz Ms. Mantz went through her PowerPoint presentation discussing lodging and tourism strategies, which includes analysis of survey questions concerning tourism; she spoke about the tourism analysis and phrased approach, of stakeholder involvement, interview theme challenges and opportunities, and public engagement efforts, including two workshops and an online survey. The six listed projects were discussed: (1) develop new events or festivals to complement ValleyFest and Cycle celebration; (2) development of a waterfront park and whitewater course; (3) Balfour Park redevelopment; (4) Fairground expansion and Avista Stadium district; (5) Trail development and public art, and (6) Event Center and multifaceted arts and entertainment venue. Ms. Mantz said the City's role would be as a partner rather than an organizer. After discussion about the project ideas, including the idea of car shows, and there was Council consensus on the six listed projects. 4. City Hall Supplemental Design Efforts — John Hohman Director Hohman explained that this is an opportunity to discuss and get Council's opinion on three separate potential design efforts, and he mentioned that one of the pages in the packet, the Basement Alternates of $28,680,00, is the incorrect sheet, and he brought Council's attention to the corrected sheet at the Council dais, that showing the Basement Alternates of $1,840, and he explained each of the three options as noted in his August 16, 2016 Request for Council Action form. There was discussion about the basement, its size, that it would include a restroom, and that the basement could be used for such things as a multi-purpose room for training, displays, or group meetings. Councilmember Munch mentioned he feels it is a lot of money for a small piece, and Mr. Hohman replied that staff feels the cost is in line with the items, that it includes the lobby and restrooms which means, plumbing, electrical, sinks, drinking fountains, etc. Councilmember Pace said he thinks there is a great opportunity to use that space in partnership with Spokane Valley Arts Council for an art gallery; said the Arts Council has the potential of acquiring $17 million in collections, and that with the outdoor sculptures could all fit together as an important part of our City that will attract businesses and people, and said he hopes the space doesn't just become a multi-purpose room. Deputy Mayor Woodard added that he thinks this is one of those spaces to get ready for bid, so this is a little different form just drafting and that the space represents a lot of opportunity to use that basement Council Study Session: 08-16-2016 Page 2 of 4 Approved by Council: DRAFT for whatever the need is. Councilmember Wood said he would like to see a rough estimate of what this will cost before making a decision, and Mr. Hohman responded that he can bring back additional information. Concerning the $1,840 City Hall site sculpture location study, Mr. Hohman explained that staff has been in consultation with the Arts Council in looking at the site and site plan of the project, as well as suitable areas to include outdoor sculptures; said one of the things driving this is to relocate the berry picker sculpture from CenterPlace to a more prominent location at City Hall; that there is another sculpture available that the Arts Council has commissioned but the site for that has not been determined; and the plan is to have an architect come in and offer up to six locations of where the sculpture might be placed; said the idea is to come up with different concepts and there is a separate effort to design any modifications we might need, including changes to landscaping; said the actual construction drawings would be identified once we get to that point; and that a pad or foundation will also be needed for the sculptures to sit on, plus electrical, and that the $1,840 would get us to the conceptual design. He asked if Council was interested. In response to Councilmember Wood's question about the other sculpture, Mr. Hohman explained that it is a figure of a woman with her hands over her head holding a small horse; that the sculpture would be about seven feet tall, and he can bring Council a picture later. Mr. Hohman noted that the sculptures would be donated, but we would pay for the slab, electrical, and maintenance but not vandalism, and Parks & Recreation Director Stone said that of the sculptures we have, there has been some vandalism on the Mountain Man, but none on the Son & Moon, but that sculptures do have a potential for that kind of activity depending on where it goes; he said that mostly the public art is left alone so far as vandalism, and maintenance is minimal; and that it is not the City's responsibility to repair or replace the sculptures. Council agreed to move forward on those items. Mr. Hohman then directed discussion concerning the horse sculpture, entitled "The Rise of Schitsu-umsh" and explained this sculpture is symbolic of the slaughter of about 800 horses in 1858 during a war between the U.S. government and Native Americans, and that the Arts Council would like to commission that statute; if would be about 14-18 feet wide and 12 feet deep so would be a massive structure; he said that sculpture probably doesn't fit well at the City Hall site as it would be overpowering; but there would be an effort to look at various locations through the City as an attraction, or maybe on a piece of property STA (Spokane Transit Authority) owns adjacent to the Transportation Center on University and Appleway; and said there are other properties to examine as well and discuss with the Arts Council about options; said this would likely entail more cost for the City as a foundation slab, electricity, etc., would be needed for such a site and would need to be carefully chosen. Mr. Hohman asked if there is Council consensus to have this item studied further to determine an appropriate location, and develop a range of costs; he said the cost of the sculpture is significant and the idea is to have funding in place over the next two years; and that with all the elements that would be needed for this large sculpture, he estimated the City's cost (which is not to be confused with the cost of the actual sculpture which is being donated) to be between $180,000 to $230,000. Council agreed to move forward with the review of the City Hall site, the multipurpose room, and to further study the issues surrounding the next stages for the large horse sculpture. Mayor Higgins called for a recess at 7:48 p.m.; he reconvened the meeting at 8:02 p.m. 5. City Hall Update — Eric Guth, Steve Worley Mr. Guth and Mr. Worley went through the PowerPoint presentation explaining the construction schedule with final completion set for September 30, 2017; he showed the progress of the project from week one through week eleven. Councilmember Munch asked about expediting the project to save money on the rent, and Mr. Worley explained that the consultant determined that could not be accomplished without increasing the price, which would in turn offset the savings gained by not paying the lease, and that overall the City team decided it is probably not worth it to push that. Mr. Hohman stated that adding in the full basement is substantial so there would be no flexibility in the schedule. Mr. Guth also noted that staff has created a moving committee to determine what we need to do to move from one building to the other, and how to handle service during that time; and that staff is working closely with the IT department to make it as smooth as possible. Council Study Session: 08-16-2016 Page 3 of 4 Approved by Council: DRAFT 6. TIGER (Transportation Investment Generating Economic Recovery) Grant Update — Eric Guth Public Works Director Guth announced that this is the third time we submitted a TIGER grant for the Barker Road overpass, and unfortunately, we were not selected for funding; he mentioned we were included in the rural category, which was the category we fell into as the Census Bureau still considers that portion of town rural. Mr. Guth gave a re -cap of the projects chosen, forty in total with thirty-one in the urban category and nine in the rural category, with the bulk of the total TIGER funds of $500 million going to those projects in the urban category; said staff has reached out to the U.S. Department of Transportation for a de -brief for help in future applications on the TIGER and FASTLANE grant applications; said he feels getting the project designed up 90% will bolster the next application and strengthen the chances for funding. In response to a question from Councilmember Wood about the cost to apply for the grants, Mr. Guth explained that staff engages the help of consultants as they typically know what reviewers are looking for; said we had a good application; and that application bundled together with the FASTLANE is approximately $80,000 for all of it. Councilmember Collier asked about federal grant emphasis on green projects and how to incorporate those into the Barker project, said perhaps we would be more successful if we applied for the Pines project, or other projects that include sidewalks, bike lanes, and greenspaces. Mr. Guth explained that we have bike and pedestrian lanes on the overpass on Barker, but it is probably not as attractive as other projects; said he can take a look at Pines for a TIGER grant; that we chose Barker since some of the grant criteria is about how much funds you are bringing to the table; said we currently have no funding on Pines but can look into that. Mayor Higgins asked about the possibility of moving out of the rural category. Mr. Guth said there was discussion about whether that would be advantageous and we were put in the urban category one year; said there is more funding in the urban categories but also more competition; and that we would have to petition the granting agency if we want to be in the urban category. 7. Advance Agenda — Mayor Higgins Councilmember Wood distributed a copy of a draft resolution supporting the preservation, maintenance and improvement of the John Wayne Pioneer Trail; said this area includes an old abandoned railroad; that the City of Tekoa sent out an e-mail asking for our support, and informing us that nineteen cities are supporting it with a resolution; said the State is beginning to give that trail away to adjoining landowners along the trail, and he would like to look at that area as a lineal park, and to bring something forward at a future meeting. City Attorney Driskell said if there is Council consensus, we can work on this, adding that he is not aware of any timeframe. Deputy Mayor Woodard said he would like to hear the pros and cons as it does involve some property rights issues, and that he would like more information; he also noted he had some information and would try to locate that to share with Mr. Driskell. There was apparent Council consensus for staff to work on a resolution and to bring that to Council for discussion. 8. Council Check in — Mayor Higgins Councilmember Pace read a brief history of Spokane Valley, which he explained was read a few years ago at the dedication of a medical health care facility in Spokane Valley; said some of the Councilmembers were touched by it and thought this a good opportunity to take a look again at our core values and think about capturing our history and culture, especially as we move forward and in working through our comprehensive plan. 9. Acting City Manager Comments — John Hohman Mr. Hohman had no comments. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:35 p.m. ATTEST: R.L. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 08-16-2016 Page 4 of 4 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Special Regular Meeting Formal Meeting Format Tuesday, August 23, 2016 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Staff John Hohman, Comm & Econ. Dev Director Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Erik Lamb, Deputy City Attorney Eric Guth, Public Works Director Chelsie Taylor, Finance Director Mark Werner, Police Chief Chris Bainbridge, City Clerk INVOCATION: Pastor Danny Schulz of Sun City Church gave the invocation. PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Munch: said he met with representatives from the Chamber of Commerce today, and is impressed with their plans. Councilmember Haley: reported she attended the Arc of Spokane's birthday party and toured the facility. Councilmember Pace: said he represented the City as an observer at the Phillips 66 Corporation disaster recovery exercises held in Spokane with about 200 Phillips 66 employees, pipeline operators, safety people, recovery people, and people from various agencies such as the Department of Ecology; said they conducted a simulation about a railroad car derailing and causing a spill into the Spokane River; said the exercises were well orchestrated. Councilmember Wood: no report. Councilmember Collier: said he went to a Chamber of Commerce meeting with Katherine Morgan and School Superintendent Ben Small and appreciated getting a better understanding of the Chamber's functions. Deputy Mayor Woodard: no report. MAYOR'S REPORT: Mayor Higgins reported that he took a tour of the steel company that made the steel for our new city hall; and met with a Department of Transportation representative and discussed the exit where the North/South freeway meets I-90 and how that will affect the Valley. PROCLAMATION: n/a PUBLIC COMMENTS: Mayor Higgins explained the process, then invited public comment. Minutes Regular Council Meeting: 08-23-2016 Page 1 of 5 Approved by Council: DRAFT Mr. Rob Chase, Liberty Lake: said that last February the Spokane City Council voted on a resolution against TPP (Trans Pacific Partnership); said he came here and asked if this Council would do likewise; since then the topic faded away but it has started to come up again; said there are a lot of problems associated with this 5,553 page document, and even those pages can be changed as time goes on; said he feels this is a Trojan Horse and not what it appears to be; that only about six out of thirty chapters deal with trade, and the other chapters deal with food and health safety, ecology, and a lot of things that don't follow the spirit of free trade; said there has been almost no discussion about it; he asked Kathy McMorris Rodgers to vote against it but is not sure how she will vote; said this is a doctrine of lesser magistrates and he feels this is an evil agreement and that he would like to see this on a future agenda as soon as possible. Mr. Jesse Granado, District Manager for Waste Management: he spoke of some upcoming events, and via the City Clerk, distributed copies of a two-page handout entitled "The Power of Partnership" and he thanked Council for their support. Jim Robinson, Otis Orchards: also requested Council consider a resolution opposing the TPP, and he read his printed statement, a copy of which was given to the City Clerk. Patricia Mann, Otis Orchards: also requested at Council's next meeting, that Council consider a resolution against TPP; said she realizes there are great concerns over this; and said it is most frightening, as it would do away with our sovereignty as a nation. John Christina, Spokane County: said he agrees with previous three speakers regarding the TPP; said because of the 1992 North American Free Trade Agreement (NAFTA) jobs are leaving; and our industrial base has been gutted, wages reduced and the standard of living lowered; said only five sections deal with trade and other sections deal with such issues as mass migration, job outsourcing, etc. and he would like a resolution in opposition to the TPP. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Aug 23, 2016 Request for Council Action Form Totaling:$2,316,404.88 b. Approval of Payroll for Pay Period Ending August 15, 2016: $387,031.88 c. Approval of August 9, 2016 Council Meeting Minutes, Formal Meeting Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Motion Consideration: Mayoral Appointment, Planning Commission Vacancy — Mayor Higgins After Mayor Higgins announced his nomination to appoint Michelle Rasmussen to the Planning Commission, it was moved by Deputy Mayor Woodard and seconded to confirm the Mayor's nomination for appointment of Michelle Rasmussen to complete the unexpired term of former Commissioner Joe Stoy, which term ends December 31, 2016. Mayor Higgins invited public comment; no comments were offered. Several Councilmembers noted they feel the appointment is an exceptionally good appointment. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 3. Motion Consideration: Mayoral Appointment, Citizen to Housing and Community Development Advisory Committee (HCDAC) — Mayor Higgins After Mayor Higgins explained his intent to re -appoint Tom Hormel, it was moved by Deputy Mayor Woodard and seconded to confirm the Mayoral appointment of Tom Hormel to the Spokane County Housing and Community Development Advisory Committee for a three-year term pending official Minutes Regular Council Meeting: 08-23-2016 Page 2 of 5 Approved by Council: DRAFT appointment by the Spokane County Board of Commissioners. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. Motion Consideration: Mayoral Appointment, Citizen to Spokane Housing Board — Mayor Higgins Mayor Higgins explained that his choice for this appointment is Richard Seibert. It was moved by Deputy Mayor Woodard and seconded to confirm the Mayoral appointment of Richard Seibert to the Spokane Housing Authority Board of Commissioners, for a five-year term beginning upon appointment confirmation by the Board of County Commissioners and upon the Mayor of the City of Spokane, and expiring March 15, 2021. Mayor Higgins explained that there were two applicants for this position, and that the other two appointing agencies opted for the other candidate, but in reading both resumes he felt Mr. Seibert was the more qualified. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 5. Motion Consideration: Bid Award Appleway Blvd. Preservation, Park to Dishman Mica — Steve Worley Mr. Guth, sitting in for Mr. Worley, clarified that the amount of the contract award noted in the Request for Council Action is incorrect as it is actually the engineer's estimate; he said there were two bids and Inland was the lowest responsive and responsible bidder, and about $80,000 under the engineer's estimate. It was moved by Deputy Mayor Woodard and seconded to award the Appleway Boulevard Preservation — Park to Dishman Mica Project #0226 to Inland Asphalt Paving in the amount of $916,555.00 and authorize the Acting City Manager to finalize and execute the construction contract. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 6. Motion Consideration: Snowplow Purchase — Eric Guth It was moved by Deputy Mayor Woodard and seconded to award the snowplow purchase contract for the cab and chassis to RWC Group Ltd as the lowest responsive and responsible bidder, in the amount of $108,827.00 plus 8.9% sales tax for a subtotal = $118,512.60. Further, award the snowplow accessories contract to Utility Trailer Sales of Boise, as the lowest responsive and responsible bidder, in the amount of $101,480,00 plus 8.7% sales tax for a subtotal = $110,308.76, and a grand total price of $228, 821.36, and authorize the Acting City Manager to finalize and execute the purchase orders. Mr. Guth said that a couple weeks ago, he went through the analysis explaining the need for this plow; that recently the accessories were bid but we only received one bid; he noted this is a specialized operation: a company gets all the parts, treats and installs them on the cab and chassis, including dump bed, sanding unit and related controls, all those factors are pulled together and installed, and this company, Utility Trailer Sales, does that kind of work; said they are located in the Airway Heights/Cheney area, with their corporate offices in Boise; said he thought another company from the west side of our state would bid, but they did not and he was unsuccessful in reaching them; said he feels this is a good bid and he recommends approval. There was a question about the difference in sales tax and Mr. Guth explained that the difference is the tax on a vehicle purchase; and said of course, we will get some of these taxes back to our City. Mayor Higgins invited public comment; no comments were offered. Deputy Mayor Woodard said that although he won't oppose this purchase as we need the plow, he will continue his appeal to have a meeting with contractors to see if we can put together a contract or if there is any inclination for any; said he doesn't know if there is anyone else who would want to do this type of work but this needs to be explored, and said he will not approve any more snow plows until we have an opportunity to find out about any other possible contractors. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comment; no comments were offered. Minutes Regular Council Meeting: 08-23-2016 Page 3 of 5 Approved by Council: DRAFT ADMINISTRATIVE REPORTS: 7. 2017 Legislative Agenda — Cary Driskell City Attorney Driskell explained that the last time this was presented, Council requested staff come back with a few additional changes. Mr. Driskell said the previous discussion focused on whether the City is prepared to move forward with the request for funding, the expansion, renovation, and particularly with some unresolved issues and uncertainty concerning the Library District; and said he drafted an alternative to that proposal which reflects capital funding on Appleway Trail; he explained about the linear park and Council's vision and asked Council if they are comfortable with the alternative. Deputy Mayor Woodard suggested not putting in both alternatives as we won't get support from the legislature for Balfour Park, but feels the legislature would support the Appleway Trail; said this is because we don't know what will happen yet to Balfour Park and he prefers having something where we will get strong support from the legislature. Councilmember Pace voiced his agreement with Deputy Mayor Woodard, adding that continuing with the Appleway Trail will help people envision the end product. Councilmember Munch asked if any studies had been done about going across major arterials, or the use of pedestrian bridges, and Councilmember Collier asked about the idea of a tunnel. Mr. Driskell said he is not aware of any analysis of pedestrian bridges but is aware of hawk signals used across some very busy arterials; and while a tunnel could be worth considering, we also have to keep in mind that it would be crossing a state highway, so we would need to work with the Washington State Department of Transportation; said the legislators have been very supportive of the Appleway Trail concept. There was Council consensus to remove the Parks Alternative 1 item for funding for Balfour Park, and keep the Parks Alternative 2 item for Appleway trail funding. Mr. Driskell said that Councilmember Pace had also asked for a new item to protect businesses by reforming the state regulatory burden, and brought Council's attention to the last draft legislative agenda item. There was Council consensus to keep the item. Mr. Driskell noted that Councilmember Pace had asked about the agencies at the state level when they engage in rule/law making and if that authority could be taken away from the agencies; said he feels for many practical and legal reasons, that would be a virtual impossibility even if the legislators wanted to; said he doesn't think they want to. Mr. Driskell asked if Council has a concern that there could be rule-making going on that would have serious impacts on citizens on the other side of the state without sharing that information with the east side of the state; and mentioned there are different ways to address that, one of which would be to further engage the services of our lobbying firm through Briahna Murray; he said they pay close attention to the rule making each year, that they are announced prior to being enacted, and Ms. Murray could talk with staff and Council to determine the interest level as items arise; and said Ms. Murray estimates the extra commitment would cost $15,000 in addition to the services we currently receive. Mr. Driskell clarified that this would be a separate item and not included in the legislative agenda. Deputy Mayor Woodard and Councilmember Pace indicated their agreement with that idea, but Councilmember Wood disagreed and said he feels the legislators keep us informed and the extra $15,000 is not necessary. After further brief discussion, there was general Council agreement to move forward with the extra cost, and to bring the legislative agenda to Council's September 6 meeting for motion consideration. 8. Advance Agenda — Mayor Higgins Councilmember Collier asked about having a TPP discussion on a future agenda and there were no obj ections. 9. Department Reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS In follow-up from last week's discussion about City Hall supplemental design efforts, Mr. Hohman distributed copies to Council and staff of a photo of the statue of a woman holding a horse above her head, a copy of a chart showing the basement multi-purpose/toilet rooms materials and system quantities, a photo from Spokane Valley Tech School, and a drawing of the area of the new City Hall basement; he mentioned Minutes Regular Council Meeting: 08-23-2016 Page 4 of 5 Approved by Council: DRAFT the three different design efforts which include two sculptures for City Hall, i.e. the Berry Picker currently at CenterPlace, and the 7' tall sculpture of the woman holding the horse; said they would be very prominent and stand out on the site; and said there could be more design locations in the future. Council concurred with the two sculptures. Mr. Hohman said that the rest of the items deal with questions regarding the multi- purpose room; said there will be about 2,000 square feet for that room, and the lobby and hallway would be finished as well; said they have asked the architect to provide a cost estimate, and Mr. Hohman brought Council's attention to the table showing the item, description, quantity, unit, cost per unit, and total cost estimate of $242,550, which includes about $40,000 for removable display wall systems, as shown in the photo of Spokane Valley Tech; said using that option gives some flexibility for the room; said he is only talking about commissioning the design if Council is interested and no fund have been spent yet for the actual construction. Councilmember Munch asked if all total including drawings would amount to about $300,000, and Mr. Hohman confirmed it would. There was Council consensus to move with the design. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:09 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 08-23-2016 Page 5 of 5 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington August 30, 2016 Staff Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director John Hohman, Community & Eco. Dev. Director Eric Guth, Public Works Director Gabe Gallinger, Development Services Manager Morgan Koudelka, Sr. Administrative Analyst Christina Janssen, Planner Mark Werner, Police Chief Carolbelle Branch, Public Information Officer Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. Hearing Examiner Report — Cary Driskell, Mike Dempsey City Attorney Driskell introduced Hearing Examiner Mike Dempsey; said he has been the Hearing Examiner since our City's 2003 incorporation, and operates under an interlocal agreement with Spokane County, which agreement automatically renews annually unless one of the parties involved invokes the termination provision; and said this agreement and Mr. Dempsey have served our City well. Mr. Dempsey introduced himself, gave some background of his education and work history including involvement with land use matters; said the standard reimbursement for his services is based on an hourly fee; that he prepares an annual report for Council and the City Manager, which includes a report on how the system is working and any recommendations for changes; said he is a resident of Spokane Valley, the hearings he conducts are conducted here in our Council Chambers, and most of his decisions are appealable to the Superior Court. Mr. Dempsey noted the materials in tonight's Council packet, including adopted Rules of Procedure, which are contained in our Municipal Code; said for his hearings, he usually doesn't set time limits as the main focus is to make sure the hearing is conducted properly, fairly, and that a clear record is made; and he thanked Council for the opportunity to meet and discuss the system. Councilmember Collier stated that it appears to be a lot of power in the hands of one person and asked if there are any checks and balances. Mr. Dempsey said he works under the administration supervision of the City and County in his job, and his job is to follow the law and regulations adopted by the City or County, and implement those laws and regulations; said his decision can be appealed so there are very good checks and balances; said he conducts a general hearing with public testimony and sometimes there are legal issues he might want to discuss with the City's legal counsel. City Attorney Driskell added that the Hearing Examiner's role is to make sure the application procedure is done pursuant to law, that all rules are being followed; that he is a trained professional and attorney operating under an adopted set of guidelines and rules for conducting hearings; that the system is intended to be very structured and done according to Council Study Session: 08-30-2016 Page 1 of 6 Approved by Council: DRAFT adopted laws by the City and state legislature; it also affords the opportunity to take a sometimes political process and make it nonpolitical and in the hands of professionals thereby reducing liability for our City. Mr. Dempsey said that he also gets expert reports prepared by City Staff, and he often follows those recommendations, but can make recommended changes as well. Deputy Mayor Woodard asked if Mr. Dempsey has a copy of the City's Code, and he replied that he does, and that the City Clerk supplies him with Code updates. Deputy Mayor Woodard mentioned that he has known Mr. Dempsey for quite some time and when it comes to fmdings, Mr. Dempsey follows logic and the law and is pleased he is the Hearing Examiner. Mr. Dempsey said that he enjoys serving the City. Council thanked Mr. Dempsey for his report and his time. 2. Library District Request for City's Reacquisition of Balfour Park Property — Cary Driskell, Nancy Ledeboer After City Attorney Driskell introduced Nancy Ledeboer, and Ms. Ledeboer introduced Board Chair Mark Johnson, and Board Vice Chair John Craig. Mr. Driskell explained some of the history leading up to the City's purchase, then selling of the property on Sprague across from the new City Hall site; said according to the approved interlocal agreement, if the Library District is unable to pass a bond by October 23, 2017, the City would re -purchase the property on the same terms as when the property was sold to the District; said the District put the issue on the ballot twice, but each time did not achieve the needed 60% approval. Ms. Ledeboer thanked Council for tonight's opportunity; via her PowerPoint presentation she explained some of the background and history of the Spokane Valley Library, as well as the number of visitors, program attendance, and circulation; she went over the two failed ballot issues and said that she has heard from many people that they wish the library would pursue another bond issue, and that some people thought the issue has passed; said they are doing the best they can with available resources, and said the Library Board members would like to hear Council's desires. Mayor Higgins said that he understands the thinking about having lost two elections, but that he doesn't think the issue is dead and he would like the library to reconsider; said Council can help get this done; that we are talking about an integral part of a plan for a community center, and that a library is much more than a place to get books; and that he would like further discussion to see if something can be worked out. Brief discussion ensued about private funding or endowments to help with the cost, with mention that those types of fund options generally don't bring in enough for capital needs, and that it is difficult to raise capital funds in a private fundraising effort. Councilmember Pace agreed that he too would like the Board to go back and re -think the strategies, and to work with us as well as schools and others to work on a strategy; said he didn't support this idea the last time because he didn't see a value proposition; that he supports the library and is a heavy user; and said that the library is important for our City. In response to a question about trying only for the new facility, Ms. Ledeboer said they felt they would lose voters on the east side of the city if there was no branch close to them, and if the main library was further west; and said the larger the voting circle, the smaller per cost for citizens. Deputy Mayor Woodard asked about having two separate elections: one for the district, and another election for the funding; said he realizes the district would be dissolved after losing a ballot measure twice, and he asked how long the district could be in place. Deputy Mayor Woodard also said he would be in favor of extending the interlocal, and feels the library is integral to the economic revitalization of that area. Neither Ms. Ledeboer nor Mr. Driskell had an answer for how long a district could be held open, with Mr. Driskell mentioning that the state statute doesn't mention a time frame, only that it would be dissolved if the first two ballot attempts were not approved. Deputy Mayor Woodard said he hopes the Board would consider asking for an extension of the interlocal instead of asking for the return of the money; that he feels it would pass if all worked together on this, as it was very close the last time; said the library staff does an excellent job, and even with increasing parking, the current building won't last long into the future; said he is all for selling the value proposition to the public and maybe some aspects of the private community could help. Councilmember Haley said with the last ballot, City Hall was still just a vision, but now that ground has Council Study Session: 08-30-2016 Page 2 of 6 Approved by Council: DRAFT been broken and the building is being built, the community would have a better vision of what a park might look like with a library, so the timing might be better now. The previous ballots' verbiage was also discussed, as well as the cost of putting a measure on a ballot. Ms. Ledeboer said the Board tried to be thoughtful and fiscally conservative; said she encourages any suggestions or ideas; said they did not spend money on polling or surveys to find out people's priorities and what they would support, and said if the City has data and would be willing to share it, it would be very helpful. Mayor Higgins said the City is happy to cooperate where we can. Councilmember Pace suggested forming a task force to include members from our Economic Development Staff, maybe a councilmember or two, and representatives from the school district and the Chamber, and said he believes that collectively we can figure this out. City Attorney Driskell suggested staff identify those areas where we can help, and he will try to give Council an update on what we can and can't do, and work on ways to move this ahead. Ms. Ledeboer thanked Council for their time and said she hopes Council will invite staff to come back and give an updated report about the library services. 3. National Endowment for the Arts, Our Town Grant Opportunity — Christina Janssen Planner Janssen explained about the opportunity to apply for an "Our Town" grant through the National Endowment for the Arts; said the idea is to use the grant to create the City's first Public Arts Master Plan; said grants range from $25,000 to $200,000; and the estimated cost of the Arts Master Plan is $100,000; which would break down to $50,000 in grant funds and $50,000 in required matching funds; and she asked for direction from Council. Councilmember Pace said he favors moving forward with this idea and thinks we could easily find $50,000 to take from something else to use for matching funds; said a master plan is forward looking and we could work together for ideas with the library, Arts Council and others, and he encouraged moving this forward. Councilmember Collier asked about using Lodging Tax Funds as a match for this, and Mr. Calhoun explained the process of using those funds, including that we would need to submit an application to that committee for funding consideration; said that process starts early in September so it is conceivable, but if those funds are not available, a match could come from the general government portion of general funds which has been used to fund a variety of studies, and said we have $150,000 budgeted in the 2017 budget for these sorts of things. Deputy Mayor Woodard said he feels this would help increase tourism, and that as likely we don't know all the art collections that are available to the public, this would help and be a great plan to give guidance to those who want to help enrich the City; and that he too would like to move ahead with the grant application. There was apparent Council agreement to proceed. Mr. Calhoun said staff will return next week with a formal motion for Council's consideration. 4. Solid Waste Collection Update — Eric Guth, Erik Lamb, Morgan Koudelka Public Works Director Guth explained some of the background of the City's solid waste collection services and of the beginning of the process to procure long-term services through a competitive process which would allow the City to seek lower rates and additional services while maintaining conformity with the City's adopted Solid Waste Management Plan; said public input is an integral part of this process and the solid waste collection survey, composed of twelve primary questions and distributed in the City's Hot Topics mailer as well as being available online, was very successful with us receiving 669 completed responses, which is a very good response from the community. Mr. Guth said the resounding message through the survey responses was to keep the rates low. After Mr. Koudelka went over the questions and responses, he extended thanks to Public Information Officer Carolbelle Branch and Intern Angelik Sorenson for their help in putting the survey form together, and extended thanks to the public for responding. Deputy City Attorney Lamb also extended thanks to Mr. Koudelka for putting the survey report together as well as comments, and said he did an excellent job and the product is very comprehensive; that moving forward staff put together a draft RFP (request for proposal) to submit to various haulers for their review and comments, that staff is in the process of reviewing those comments and the plan is to bring those comments forward mid-September. Mr. Lamb explained the next steps as shown on the PowerPoint slide, including further Council review early next year, with the execution of a final contract anticipated March 2017. The idea of special rates for special haulers was mentioned with Mr. Koudelka explaining that Council Study Session: 08-30-2016 Page 3 of 6 Approved by Council: DRAFT comparisons will be shared with Council; that staff will have more discussion with the consultant to see how to address the idea of optional/different schedules, sporadic pickup during winter months, other flexibility, and efficiency and price. Mayor Higgins called for a recess at 7:40 p.m.; he reconvened the meeting at 7:50 p.m. 5. Water District #3 Pump House Lease — Cary Driskell As noted on his August 30, 2016 Request for Council Action form, City Attorney Driskell explained some of the history surrounding Browns Park and a lease of a portion of that park to Water District #3 for well facilities; said the issue of the lease recently came up when the City enquired about getting water for a new splash pad feature, which is part of the Browns Park master planned renovation; said the City and the Water District discussed how to address the expired lease, which allowed for the Water District's use of the park property in exchange for water for irrigation and domestic purposes, with no money exchanged by either side; and was viewed as a successful example of a mutually beneficial relationship. Mr. Driskell said that the District informs us it needs a permanent easement for long-term security in the location of its well facilities; and they advise that it would cost between $400,000 and $500,000 to move its well facilities to another location, so they want to avoid that if possible. Mr. Driskell said that he and Water District's attorney Joe Carroll have discussed this issue; that there have been many questions but no unanimity of opinion on the lease or easement: the District wants an easement and we prefer a lease; and he mentioned that Mr. Carroll is here tonight and would like an opportunity to address Council. Mr. Driskell explained that we do not have an actual formal proposal from the district on an easement, and the purpose of tonight's agenda item is for Council to hear an update and discuss some of the issues. Parks and Recreation Director Stone brought attention to the map in the Council packet showing the masterplan and the impact of what is proposed; said the masterplan was adopted in 2014 after an extensive public process; said the volleyball aspect was brought forward for the community and for tourism, and that there is no other sand volleyball complex within 300 miles; said the focus was to make sure the residents could still use the neighborhood aspect of the park with planned play equipment, restroom, and security light as there is no lighting there now; and a basketball court and improved parking; said we started implementing the masterplan in 2015 and are making steady progress; said concerning the completion of the splash pad, the issue of the Water District's lease came to light. Mr. Stone said it has been the intention to open the splash pad this year but we have not been able to reach resolution on the connection or the charge of the water usage so we can't complete the construction and are not yet able to open the splash pad; adding that the project took a little longer than anticipated as it came in over budget, which he said was explained previously. Mr. Driskell reiterated that in the former agreement, we weren't charging them ground lease and they weren't charging us for the water; and since we don't know if we would have more water usage with the splash pad, we proposed the lease; said we did not want any undue impact on the District; that we believe putting in sixteen volleyball courts would result in less green space and therefore less water usage, and with the proposed lease we would pay for anything over what we have historically used. Discussion ensued concerning cost for hookup and installation; existing lines and additional water meters; whether it would be more appropriate to have it hook up elsewhere, perhaps on Pines, along with an estimated $12,000 cost of hookup and construction. Council invited Mr. Carroll to the table. Water District #3 Attorney Joseph Carroll said that the District had initially provided a proposed easement, but the recommendation from Council is a lease and not an easement; said this is a unique situation and no other water district is actively involved in a lease for water levels; said we all serve the public and he would like to work through this to serve all the customers as best we can; said in looking at the drawing of the site included in the Council packet, it shows a 150' radius on the sanitary control zone; he questioned if that is what the lease provides as the State Department of Health requires a 100' zone; said there is no restriction from building in that area, just certain items are restricted in order to protect the well; said about 11,920 people are within this #2 area for Water District #3 and the well provides water to a portion of that service Council Study Session: 08-30-2016 Page 4 of 6 Approved by Council: DRAFT area #2. Mr. Carroll said Mr. Driskell recommends a lease so that thirty-five years from now if there is a different use of the property, the well could be removed; said the District doesn't agree; that they want permanency and if there is a well, they want an easement; said the District spoke with engineers and in reviewing the concept, the opinion is to put in a new well and abandon the present site; again stating that they want to work for the benefit of all concerned. Regarding the water meter, Mr. Carroll said that early on when the water feature was mentioned, the District told the City a water feature would require a separate meter because of the size of the water feature, which requirement he said is standard for water districts. Concerning the value of an easement, Mr. Carroll said that issue would have to be addressed by both parties, as well as how it would be paid for; said the removal of the infrastructure at the end of an easement period also came up, and as a compromise, the District proposed it would not be required to remove its facilities if the easement ended due to non-use, except the District would remove the infrastructure underground if there was an immediate need by the City, for example if the City had an imminent project. Mr. Carroll said this non -abandonment issue has been going on for several years; that he understands about purveyors abandoning structures and that the City would like any such abandoned structure removed; said that would need to be resolved for the benefit of all; asked why the District would agree to such language and that the District would like to discuss the easement; he also mentioned the District is looking at the option of constructing a new well on other property, and said the City then would not have to worry about the future if the City wanted to change the use of the park; and said other considerations to discuss relate to the payment of water, and that he hopes to work through these issues. Councilmember Munch said he was not initially interested in an easement as that would be giving up a big chunk of the park, but he would be agreeable with an easement provided it is mutually beneficial; said the District doesn't give water for free and with an easement, we would be giving the land use for free; said whether a lease or easement, the park is the City's and the people's park and we can't just give it away; said he doesn't see that land being used for anything other than a park and that paying $500,000 for another well seems foolhardy, but thinks we can figure out something that would work; also stated he feels we are being held "over the fire" with a new meter and that he would like to work through as much as possible. Deputy Mayor Woodard said the City isn't selling park land, but rather is buying park land; that we should pay for any water usage and should move the meter to Pines if necessary; said this situation is very frustrating; that the City has been working to get water rights transferred to municipal rights; said if thirty- five years isn't considered permanent, what time period would be; said it feels as if we are missing something as we have been good stewards with the water district. Mr. Carroll replied that the District looks at permanency as longer than thirty-five years as over time there could be a totally different council, we could have a great depression and the City could decide to sell; said the District looks at this in long-term time spans; they appreciate the support of the efforts of water rights for everyone, and said the District is not trying to make it difficult, but the standard procedure for a water feature would be an installed separate meter. Discussion continued regarding costs, permanency, first right of refusal, and lifespan of wells. Mayor Higgins stated that something broke here over something that should have been achievable; in terms of doing a splash pad, said we will pay for the water, but it seems there is an assertion that we would do something different; said the more we plan the less likely anything would happen, and if it did, a simple insertion of first right of refusal could be included. Mr. Carroll said that he doesn't understand the first right of refusal; that if there is a thirty-five year lease, all it would take would be giving a ninety -day notice; said where communication broke down is in what the District looks at; said the District needs an easement because they don't have any other well that works under a lease, and they want permanence. In response to Mayor Higgins question of what happened since things were working before, Mr. Carroll said he never heard a proposal to continue the existing lease and he can't imagine the District agreeing to a lease continuance since they are looking at it long term and need permanence. Mr. Carroll noted the lease expired three years ago, and reiterated that he knows of no district that has a lease for a well, it just isn't done. After further discussion it was determined that Mr. Driskell and Mr. Carroll will keep working on the issue, and Mr. Driskell asked if Council wants to look at an easement; and if not, the matter would have to come back Council Study Session: 08-30-2016 Page 5 of 6 Approved by Council: DRAFT to Council for further direction. Deputy Mayor Woodard said he feels an easement enslaves the property and we would lose control for all practical purposes from a real estate standpoint. It was at this point that Councilmember Wood said he would abstain from any comments, vote or direction on this issue as the Carnhope Water District Chair, he has a certain belief about what Mr. Carroll is talking about and is slanted in that direction. City Attorney Driskell suggested to Councilmember Wood if that is the case, it would be appropriate for him to excuse himself from the dais. Since it was apparent that the discussion was almost concluded, Councilmember Wood remained at the dais. Mr. Driskell said he will get together with Mr. Carroll. In response to Councilmember Munch's question about the splash pad, Mr. Carroll said the District is willing to put the meter in the right-of-way on Pines, but since there is no right under the lease, they'd want to put the meter in the public right-of-way instead of on park property, hence the $7,100 additional charge. Mr. Calhoun said staff will come back to Council after reviewing the 2016 budget to see if we can make it happen without a budget amendment; and if not, Council could pursue a budget amendment. Council concurred. At 8:46 p.m., it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to extend the meeting to 9:30 p.m. 6. Painted Hills Update — Gabe Gallinger Development Services Manager Gallinger explained that at the previous request of Council, and since there are four new Councilmembers who were not present at previous updates, staff was asked to give a status report on the Painted Hills Planned Residential Development Project. Mr. Gallinger went through his PowerPoint presentation briefly explaining the history of the area, current zoning, planned development of the lots, and the process involved; and brought attention to the section of the City's webpage with extensive information on the Painted Hills Planned Development. 7. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. 8. Council Check-in — Mayor Higgins There were no additional comments. 9. Acting City Manager Comments — Mark Calhoun Mr. Calhoun had no comments. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:04 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 08-30-2016 Page 6 of 6 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Special Meeting Tuesday, September 6, 2016 Attendance: Councilmembers: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember [arrived 4:40 p.m.] Ed Pace, Councilmember Sam Wood, Councilmember Staff: Mark Calhoun, Acting City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 4:30 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Munch. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to excuse Councilmember Munch for the moment as he is expected to arrive shortly. EXECUTIVE SESSION: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn into executive session for approximately one hour and thirty minutes to discuss potential litigation and potential land acquisition, and that no action will be taken upon return to open session. Council adjourned into executive session at 4:32 p.m. At 5:48 p.m., Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. L.R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Council Minutes: 09-06-2016 Page 1 of 1 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington September 6, 2016 Staff Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Eric Guth, Public Works Director Mike Stone, Parks & Recreation Director John Hohman, Community & Eco. Dev. Director Mike Basinger, Senior Planner Gloria Mantz, Development Engineer Mark Werner, Police Chief Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. PROCLAMATION:: Legislative Delegation Recognition After Mayor Higgins made some introductory comments welcoming the 4th District Legislators to the meeting, he read the Legislative Delegation Recognition Proclamation, a copy of which was handed to Senator Patten, and Representatives Shea and McCaslin. Representative McCaslin thanked everyone for the recognition and thanked City staff; said this City is known in Olympia as the Capital of Free Washington. Representative Shea also extended his thanks and said Spokane Valley has a great team, with balanced budgets; and said the City doesn't raise taxes or do things other cities and regions do, and said it is a pleasure to work with everyone. Senator Padden also extended his thanks; said he thinks this Council is very progressive in looking ahead for Spokane Valley's future; said $100,000 in grant funds will go to the Spokane Valley Police Department to fight property crimes; said there are not many cities who for seven years in a row, didn't take the 1% permitted increase in property taxes and still have a healthy reserve and a balanced budget. Councilmembers extended their thanks to the Legislators. ACTION ITEMS: 1. Legislative Agenda — Mark Calhoun It was moved by Deputy Mayor Woodard and seconded to approve the proposed 2017 Legislative agenda as drafted. Mr. Calhoun went over each agenda item pausing between each item for Council comments or questions. Mr. Calhoun also noted that our lobbyists Ms. Briahna Murray and Chelsea Hager of Gordon Thomas Honeywell are in attendance tonight. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Copies of the finalized Legislative Agenda were given to the 4"' District Legislators. 2. National Endowment of the Arts Our Town Grant, Arts Masterplan — John Hohman It was moved by Deputy Mayor Woodard and seconded to approve staff applying for Our Town grant to assist in funding an arts master plan. After Mr. Hohman described the issue as stated in the September 6, 2016 Request for Council Action form, a question arose about using Lodging Tax funds. Mr. Hohman explained that it might not be best to look forward to using those funds on this, but perhaps more on the Council Study Session: 09-06-2016 Page 1 of 3 Approved by Council: DRAFT tourism study. Mr. Calhoun added that typically the lodging tax funds go toward programs that put heads in beds; he also noted that in the budget we have a $150,000 contingency that normally goes to studies yet unforeseen, so this would not represent an increase to the 2017 budget. Councilmember Wood said that it has been said that public art can be used as a vehicle to express our identity, and he asked if we have an identity; said we have a company out there now in the process of developing that; and we have a tourism study to also help with that; that he thinks this masterplan is premature and we should wait for those studies, then analyze the studies and develop the identity. Director Hohman said we believe the timing for this grant dovetails with those studies; and said that the marketing firm will come to Council within the next six months or so and the goal is to have the tourism study completed by the end of this year; said we won't hear until well into 2017 on this grant effort, and if successful, it wouldn't start until later. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Mayor Higgins, Deputy Mayor Woodard, and Councilmembers Munch, Pace, Haley, and Collier. Opposed: Councilmember Wood. Motion carried. NON -ACTION ITEMS: 3. Introduction of Draft Comprehensive Plan — John Hohman, Mike Basinger Director Hohman explained that tonight is an opportunity for an overview of the draft Comprehensive Plan, and that detailed refinements continue; said the final draft should be completed and available toward the end of next week, and once that draft is completed, staff will work on the overview of the pieces and work on finishing the final details and putting the entire package together, starting with the Planning Commission. Mr. Hohman mentioned that there have been numerous public meetings, and he expressed his appreciation to City team members Mike Basinger, Gloria Mantz, and Chaz Bates, and to the consultants from Community Attributes; said that the objective is to have this adopted before the end of this year, hopefully by Thanksgiving. After Mr. Basinger went through the PowerPoint presentation, Deputy Mayor Woodard asked if written comments are still being accepted, and Mr. Hohman assured him that they are and will be through the process; said the process if very fluid and staff receives community input often. There was brief discussion about concurrency, impact fees, coordinating with water districts, and levels of service standards. Councilmember Wood said the document is easy to read and follow, and he likes the organization. Deputy Mayor Woodard agreed, said he likes the layout, it is easy to read, and the data is evident. 4. Iron Horse State Park/John Wayne Pioneer Trail — Cary Driskell City Attorney Driskell said that Councilmember Wood had previously brought up the issue, after being contacted by someone from the City of Tekoa, about our Council having a resolution in support of the Iron Horse Trail. Mr. Driskell said there were some concerns and discussion about impacts to adjoining property owners; said the draft resolution is similar to other jurisdictions and he brought Council's attention to the map in the Council packet. Councilmember Pace said he likes the idea of supporting small cities; Councilmember Collier asked about cost to taxpayers on trail maintenance; and Deputy Mayor Woodard said he also supports the resolution and supports the small towns, and feels the adjoining property has not been used for about one hundred years, so this would be the better good for the general public. Mr. Driskell said he will research the question of maintenance costs. There was Council consensus to move this forward for motion consideration. 5. City Hall Update — Eric Guth Public Works Director Guth gave his PowerPoint presentation on the progress of the new City Hall, and said we remain on schedule for completion. 6. Advance Agenda — Mayor Higgins Deputy Mayor Woodard asked if it is possible to include an ordinance concerning utilities being prohibited from abandoning facilities in public property, and Mr. Driskell confirmed that is possible. Deputy Mayor Woodard said he would like such a code adoption to be considered by Council, and Council concurred. Councilmember Munch asked about the status of a TPP (Trans Pacific Partnership) discussion, and Mr. Council Study Session: 09-06-2016 Page 2 of 3 Approved by Council: DRAFT Calhoun said he sent an e-mail to Ms. Morgan of the Chamber of Commerce and it appears they are interested; he said he will follow up on this topic. 7. 2017-2022 Stormwater Capital Improvement Plan Eric Guth This was for information only and was not reported or discussed. 8. Council Check-in — Mayor Higgins Mayor Higgins said that while he was in Spokane last week he visited a park there, and said he was surprised at what he saw; and mentioned that our parks are much better maintained and he expressed appreciation and thanks to our Parks Department as well as to Senske. 9. Acting City Manager Comments — Mark Calhoun Mr. Calhoun mentioned that all departments have been working on the budget and that next week will represent the second of seven planned budget presentations, including his presentation of the preliminary budget September 27, two budget hearings, and budget adoption set for November 8, 2016. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:34 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 09-06-2016 Page 3 of 3 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2015 Department Director Approval: ❑ Check all that apply: ['consent ❑ old business ® new business ❑ public hearing ❑ information ['admin. report ❑ pending legislation ['executive session AGENDA ITEM TITLE: Mayoral Appointment: Lodging Tax Advisory Committee GOVERNING LEGISLATION: RCW 67.28.1816; Spokane Valley Municipal Code 3.20.040 PREVIOUS COUNCIL ACTION TAKEN: n/a BACKGROUND: Per state statute, the Lodging Tax Advisory Committee shall consist of five members: two representatives of businesses required to collect the tax, two members involved in activities authorized to be funded by the tax, and one City Council member. A vacancy exists for a member involved in activities authorized to be funded by the tax. This appointment would fill a recently vacated appointment with a term expiring December 31, 2017. Ads announcing the vacancy ran twice in the Valley News Herald and the Spokesman Review. The deadline to receive applications was 4:00 p.m. September 6, 2016. We received two applications: William Ames, HUB Board Member; and Bill Crawford, with the Heritage Museum. The current committee consists of Councilmember Wood as Chair and: Entities which collect the tax Lee Cameron, Mirabeau Park Hotel (current term ends 12-31-2016) Colleen Heinselmann, Hampton Inn Suites (current term ends 12-31-2017) Entities Involved in Activities funded by the tax Peggy Doering, Valleyfest (current term ends 12-31-16) vacated term, ends 12-31-2017 OPTIONS: Confirm or not, the Mayor's recommendation for appointment. If the Mayor's recommendation is not confirmed by Council, Mayor Higgins may either make another recommendation or the matter can be postponed. RECOMMENDED ACTION OR MOTION: Motion to confirm the Mayoral appointment of to the Lodging Tax Advisory Committee for a term beginning immediately upon appointment, and expiring December 31, 2017. BUDGET/FINANCIAL IMPACTS: n/a STAFF/COUNCIL CONTACT: Mayor Higgins ATTACHMENTS Applications for openings. Applications were received from 1. William Ames, HUB Board Member 2. Bill Crawford, Spokane Valley Heritage Museum ci[Y FMa11ey� Application Form for Committees/Boards/Commissions AZe 4 o 06 2 y Zofs Cit pokari yC/etk '3 Y Return Co p eted f rm to City Clerk at City Hall, 11707-E• prague Ave. Suite 106 Spokane Valley, WA 99206 509-720-5102 phone; 509-688-0194 fax POSITION APPLYING FOR: Geo f)G -t hl -771 r'! p V- SOP,y cn yM t-7 g-- Applicant's name (please print): (0-4`..1--Z-...T---01a4 G.. • )= Applicant's Residence Address:1.0W . �"Su. C, i!?1 i AAE- - 146. o ' 1' 47 r-7 Street City Zip Code Applicant's Mailing Address ({f different from Residence address): Street City Applicant's Email: yrlcm .g;- AA e A) L T Zip Code Horne Phone: Work Phone: Cell Phone: �r' Length of time continuously lived within Spokane Valley City Limits: / 41"1 0 NOTE: You must be a resident of the City of Spokane Valley to participate on most boards, committees and commissions. Gender: Female ii=f Male #141;U.S. Citizen? Wa. State Registered voter? EMPLOYMENT HISTORY: �— J Present or last employer: - i.)-r.a-!9 Z-- 1) �1 ) _LE " .4 1-) d `� Position Held: IE:A AD W1 A)x.s 1 ref' Dates of Employment: / `7 - % 4 T- Address: Phone: Previous Employer: Position Held: Dates of Employment: Address: Phone: EDUCATIONAL BACKGROUND: , /. High School: CE jt AA I f-{� _61.4 H00 1-- Diploma: Yes City/State Address No College/University: +°I -S Amt . Degree Earned: 5',r'/ • 4--0 City/State Address: College/University: (5: eAT -7 /) A City/State Address: fJa Y-11 Ara- I uJ "` a Degree Earned: f %h9STEAC 4'12 ()PISA) COMMUNITY RELATED ACTIVITIES, PAST & PRESENT: (attach additional sheets if necessary) 4 _ 0 b o c y x)r, VOLUNTEER EXPERIENCES, PAST & PRESENT: /1,a. a A (_0 i /&#N7:5-0/4;4,7.-3 ✓;& T ' A/ R4 SPECIAL SKILLS/INTERESTS: /& A kTe =Zf3A) i3'1Wl/ LY± /7 --(7,k) 7. 5LL..- PAST OR PRESENT MEMBER OF THE FOLLOWING PROFESSIONAL, CIVIC ORGANIZATIONS OR GOVERNMENT BOARDS, COMMITTEES, OR COMMISSIONS: Committee Name Committee Name City/State City/State Committee Name What do you feel you can contribute to the community that may not be evident from information already furnished; City/State Why do you feel you are qualified to act as a member of the Board, Committee or Commission for which you are applying? (4Mcr:e5 s� , �=`s' ra t/ V. /y0Uz_ 43)-=:,c—r--. Would your appointment to this position create a conflict of interest or an appearance of a conflict of interest? ,O( Today's Date 12512 East Fifteenth Spokane. WA 99206 Bill Ames Homo : 509-928-4117 Work : 509-922-6828 Fax: 509-921-6266 OBJECTIVE Continuing Administrative Position - Central Valley School District EXPERIENCE 1969—Present University High Schoo1ICVSD Spokane, WA Assistant Principal/Activities ■ District Level Committee Work. Health Curriculum Committee Drop Out Alternative Committee Pass Fail Grading Committee Teacher Evaluation Procedure Committee Instructional Materials committee Personnel Standing Committee Athletic Direc or/Physlcal Education Department Split Committee Facility Accreditation Committee District Long Range Planning Committee Problem Solving Committee • Professional Membership Service WSSAAA Association of Classroom Teacher Committee (President) Professional Rights and Responsibilities Committee Pulse Committee Drug/Alcohol Committee -Chair NASSP TRPS Committee Parent Teacher Association Chamber of Commerce Planning Committee CVEA Officer WEA Washington Coaches Association • Student Advisor Positions Sportsmanship Committee Letter Club Rally Squad Student Activities Council Cheerleaders Titan Sounding Board Titan Boosters Supervisor of Concessions Bill Ames Page 2 EXPERIENCE (cont.) • Teaching Assignments: United States History Civics Co -Ed Sophomore Physical Education Co -Ed Advanced Physical Fitness Progressive Weight Training A/Typical Physical Education Math Review Supervisor of Student Educational Learning Force • Professional Contributions – Cunricutum Development Student Educational Learning Force A/Typical Physical Education Progressive Weight Training Advanced Co -Ed Physical Education Developed Drug and Alcohol Program for District Sportsmanship Program – Retreat WIAA Tournament Director Cross Country District 17 Regional 1 State 3 Volleyball District 11 Regional 3 State 6 Golf District 5 Regional 3 State 7 Gymnastics District 2 Regional 2 f)--1—#4 (8 7 Soccer District 7 /.1 • Extra -Curricular Assignments )97"rAter~ t Ci7G,r'1� Football – 5 years Basketball --13 years at University High School; 2 years Gonzaga University Track 11 years WIAA, Reclassification Committee High Five Committee • Honors Acorn Award Annual Dedication WSSAAA Honor Award. NEA Award (Drug and Alcohol, Atlanta, GA) 1978–Present Hanford Insurance Company Claims Adjuster BiII Ames Page 3 EDUCATION INTERESTS REFERENCES 9/59 - 3/61 1/66 -12/66 1167 - 8/68 1/78 -1180 Central Washington State College Spokane Community College Eastern Washington State College Gonzaga University Master of Arts in Administration and Curriculum — Gonzaga University B.A., Education — Eastern Washington State College Principal Certification — Gonzaga University Fishing, boating and grandchildren. Dr. George Eisentrout Past Superintendent Central Valley School District#356 5036 Orcaso Court S.E. Olympia, WA 98501 Wally Stanley Superintendent Central Valley School District #356 4624 S. Progress Court Veradaie, WA 99037 Mike Pearson Director of Secondary Education Central Valley School District #356 18207 E. Indiana Greenacres, WA 99016 Erik Ohland Principal University High School 10212 E. Ninth Avenue Spokane, WA 99206 BILL AMES Central Valley School District, Retired Bill Ames was born in Enumclaw, Washington and raised throughout the state finally landing in Spokane. His sophomore year he went to Buckley High School where he was a four sport standout in football, basketball, baseball and track. That year was highlighted by playing basketball for his father, making the state tournament. He continued participating in four sports at Chelan High School in 1956 and graduating from Central High School in 1957. Bill immediately joined the Arrny Reserves serving eight years. In the fall of 1958 he committed to football for the legendary Coach Jim Owens at the University of Washington. His football career was cut short by an injury so he turned to working for a variety of athletic companies including Athletic Supply in Seattle. During that time he also played one year of basketball for Leo Nicholson at Central Washington University. Returning to school he finished his degree in education at. Eastern Washington University in 1968. Upon graduation Bill began teaching history and coaching football, basketball and track at Freeman High School. One year later, Bill accepted a teaching and coaching position at University High School, a lifetime decision. Bill spent the next 30 years committed and dedicated to the students, staff, parents, coaches and community of U -Hi. Ames spent almost half his tenure coaching; eleven years as the head track coach, five years as an assistant football and fourteen years as an assistant basketball coach. The basketball coaching experience would later come in handy during his retirement. His ability to build relationships and positively mold the Iives of young people was self-evident. In 1987, Bill accepted the responsibilities of the Athletic Director and Assistant Principal position. This new position gave Bill opportunities to push his influence to even more students of U -Hi. He involved himself not only in the day to day organization of a state caliber athletic program but was the High 5 coordinator and headed the drug and alcohol prevention committee at his school and with the WIAA. This program was nationally recognized and Bill was seen as an expert in program development around our state. He could be seen at school constantly assisting students with the Letter Club, Rally Squad, Student Council or Titan Boosters. His valued work lives on at University High School. INDUCTEEC712i aWte Bill ran multiple sport programs at the league level and either hosted or managed forty two District VIII tournaments, seventeen WIAA Regional Events and twenty three WIAA State Championships. He worked tirelessly on the District VIII Eligibility Committee and was a member of the state classification committee that reviewed our current structure for changes. Bill was with WSSAAA for thirteen years and in 1998 was selected as the WSSAAA Athletic Director of the Year. After spending much of his life at University H5 and working within District 8,13111 retired and later became the Principal/Athletic Director and basketball coach at a small school in Midvale, Idaho. Bill and Mary raised two children who attended and played sports at University High School. Bill Ir. eventually played football at the University of Washington and daughter Jackie was in the basketball program at the University of Puget Sound. February 10, 2014 To WSSAAA Board Members, I wish to take this opportunity to nominate Bill Ames for the WSSAAA Hall of Fame membership. For the last twenty-seven years Bill and I have maintained our friendship as former professional educational colleagues, athletic director to coach relationship and today personal family friends. As you may realize Bill devoted thirty- one years to the educational profession at University High School in the roles of teacher, coach in football, basketball, track and the last thirteen years before his retirement as athletic director and vice principal. During his educational career Bill organized and mentored sixteen state tournaments as well as currently operating the State 4A softball tournament. In the 1997-98 academic year, Bill received the prestigious Athletic Director of the Year award for District 8 and WSSAAA. In addition to the above accomplishments Bill was a member of the WIAA High 5 committee, Drug and Alcohol committee, and one of the founders of Just Play Fair committee. The Just Play Fair award would recognize an athlete fiom each opposing team that exemplified the integrity of the game. Bill had been truly dedicated to the character development of our youth. He encouraged all students at every grade level to be involved in extra -curricular activities. Bill understood that students who were involved in extracurricular activities would have a foundation for success in life. At all meetings that included student -athletes, parents and coaches, Bill constantly stressed that academics is number one and encouraged all coaches under his supervision to strive for high academic and moral standards for each student athlete in their designated program. In summary, Bill's thirty-one years in the educational profession has been a model of leadership, integrity, and sportsmanship. Bill's impact and influence upon all of us (student -athletes, teachers, coaches, administration and community members) have made each one of us better individuals. Therefore, I highly recommend Bill Ames for the WSSAAA Hall of Fame induction. Sincerely,��a in� Michael Ganey 3521 E. 64t Court Spokane, WA 99223 509.448.2846 February 8, 2014 To Whom It May Concern: I am writing this letter of recommendation for 13111 Ames, the former Athletic Director at University High School in the Central Valley School District. Bill Ames was the first person I met when I carne to University High School in September of 1971. At that time, Bill was an assistant coach in football, basketball and the track program. We became great friends, As a young coach just getting started, Bill was my mentor. He helped me in many ways, not only in athletics, but also in the classroom. Bill was a hard working educator and coach who dedicated his life to University High School and its' community. 13i11 was an outstanding coach, and to this day, he is the only J.V. basketball coach who had an undefeated season. Bill also developed one of the best track and field programs in the state of Washington. When the position of Athletic Director opened, Bill was a great choice. His classroom and coaching experience helped him guide our entire athletic program with great success for a number of years. He became the voice of the Titan athletics and activities, attending every event our students participated in, including drama, music and other activities. Bill was a coach's dream for an Athletic Director. He always helped all of his coaches and activity advisors in any way possible. If there were ever problems, Bill was always the voice of reason. He was a great communicator with parents and athletes, and because of his passion, the coaching staff would lie down in the road for him. During Bill's tenure as Athletic Director, he started a benchmark program to help our students deal with the struggles of drug and alcohol addiction. Without question, this was Bill's greatest accomplishment. In conclusion, I would like to say that it was a great honor for me to work for him. He helped me in my life to become the educator and coach that I am today. All of us who were on his coaching staff owe Bill a great deal of gratitude for what he did for our school and community. Sincerely, Don Ressa Assistant Football Coach/Events Manager University High School (uMvERsJTY g-lzCTCscTfoo1 12420 East 32nd Avenue, Spokane Valley, Washington 99216 • (509) 228-5240 • Fax (509) 228-5249 Counseling Center: (509) 228-5246 Attendance Office: (509) 228-5255 From: Ken VanSickle Assistant Principal/Activities Coordinator University H.S. 12420 E 32nd Ave. Spokane, WA. 99216 To: W.S.S.A.A.A. Hall of Fame Selection Committee It is my privilege to write this letter of recommendation for Bill Ames. Bill was one of my teachers and coaches when I was a student at University High School. I later returned to work with Bill and then coach for him as he was the AD. Bill Ames has been a huge part of my life for over 45 years. I really didn't appreciate everything that Bill did until I was selected to succeed him as the Athletic Director. He not only impacted our school and the school district but also the State. He is the type of guy we are looking for in our W.S.S.A.A.A. Hall of Fame. Bill was a great AD that built great success and traditions at University High School. He was at every event and supported all athletic and activities programs. He started and ran the concession stand at games to generate money for the athletic department, I could never do that! Bill was a great AD that took care of athletics/activities at our school and ran outstanding programs. But he didn't stop there! Bill got involved with League and Regional Tournaments. Here is his list of 42 District Tournaments; 17 District Cross Country Meets, 11 Volleyball, 5 Golf, 2 Gymnastics and 7 Soccer. Bill was the Regional Tournament Director for 17 events; 7 Cross Country, 3 Volleyball, 3 Golf, 2 Track and 2 Gymnastics. All total Bill organized and ran 59 District and Regional Events, but he did not stop there. As we all know the WIAA needs it members to organize and run State events. Bill was the Tournament Director for 23 State events and still counting. Even after retiring Bill is running State tournaments where he is still the State 4A Director for softball here in Spokane to go along with; 3 Cross Country, 6 Volleyball, 7 Golf, 2 Tennis, 5 softball and still counting. But Bill's work with the WIAA goes beyond running Tournaments. Bill was always aware of issues with our youth and jumped right in when the WIAA began the "High 5" program as well as the Drug + Alcohol prevention program. He was one of the original members of both programs and presented all over the state for the WIAA. Bill was also on 2 State Classification committees and was a respected for his hard work and dedication. For all of his 13 years as AD Bill was a member of WSSAAA and participated in all of the conferences where he presented 6 years on the "High 5" program and twice on the States Drug + Alcohol prevention program. For his efforts on "ALL" levels Bill was named District 8 and WSSAAA AD of the Year in 1997-98. I could go on and on what Bill Ames means to me and the State of Washington but the bottom line is he betel - in the WSSAAA Hall of Fame for alI of his hard work and dedication to all student athletes. Sincerely, Ken VanSickle -- Horne of the Titans -- ATHLETICS CHEERLEADING _w1r4A as -- DRAMA FORENSICS • pQ MUSIC L YECUTIVE BOARD Tom Pickett President Quincy Kim Wilson Vice President Edmonds John Anderson Sumner Ron Bennett Montesano Mir Blelah Walla Walla Buddy Gibson Oakesdale Ralph Hill Medical Lake Norm Hoffman LaConner Jim Hutton Spokane Barbara Twardus Seattle EXECUTIVE STAFF Clili Girlies Executive Director Ralph Bayard Associate Executive Director Cindy Adsll Assistant Executive Director Don Bagnall Assistant Executive Director Larry O'Neal Assistant Executive Director WASHINGTON INTERSCHOLASTIC ACTIVITIES ASSOCIATION 4211 W. LAKE SAMMAMJSH BLVD. S.E. BELLEVUE, WA 98008 (206) 746-7102 FAX 747-WIAA January 29, 1990 To Whom It May Concern: It is certainly a privilege to support a well-deserved and Fnowledgeable Bill Ames in his leadership in combating the destructive forces facing our youth today. Bill Ames was a unanimous choice to serve as a statewide WIAA High -5 Program area facilitator. His unwaivering dedication and loyalty to the educational values in a program focusing on `student activity leaders as role models has been instrumental to the success of the program. Bill Ames is the type of leader who does not ask why action need be taken, but rather focusing attention on how to get the job done. His positive attitude about combating negative things is not only an inspiration, but offers directions from which we all benefit. The example of leadership he has given will be a benefit to all students and adults as long as the High -5 Program is in existence. Executive Director "Activities and Academics ... Preparing Youth For Life" UTrtiverrity High Sch ovl E. 10212 Ninth Aue. Spokane, WA 99206 (509) 922.6710 To Whom It May Concern: February 2, 1990 I first came in contact with Bill Ames a number of years ago as the high school principal in Reardan, Washington. Bill was well known in the early 1980's as an innovator in drug and alcohol programs. I contacted Bill for information and help in setting up a program at Reardan and found him to be extremely helpful and enthusiastic. As I moved on to Cheney High School, I ran into Bill Ames again. He was instrumental in helping Cheney School District set up their drug and alcohol program. The staff was very mature and set in their ways, but Bill was able to provide a high degree of motivation and to get a commitment from teachers and administrators to put the neccessary resources into helping kids rather than just throw them out of school. Over the last 2 1/2 years I have had the privilege of being the principal at University High School with Bill Ames as my Activities Coordinator and Coordinator of Drug and Alcohol Programs. Believe me, he is the "real thing"! He was responsible for setting up the "CARE" program for at -risk students at University High. He was instrumental in inaugurating Natural Helper and Teen Institute programs. Over the last 5 years he has been the High Five Representative for District 8. In this capacity Bill has inserviced 13 school districts, presented at the National NEA Conference in Atlanta, Georgia, and was granted a private audience with then First Lady Nancy Reagan. The number of junior high schools and high schools, particularly in the Spokane area, actively involved in High Five has risen dramatically due to Bill's efforts. There are a lot of kids that have "made it" because of Bill and the drug and alcohol prevention and intervention programs he has promoted over the last 10 years. Hopefully, Bill Ames will receive the recognition he deserves for the number of young people's lives that have been touched by his genuine concern. Dennis R. Hill David C. Bell Paul R. Danelo Principal Assistant PrincipalAssistant Principal Sincerely, Dennis R. Hill Principal Central 'Valley School District 356 ZING THE CEREMONY, ASE USE HASHTAGS: ti ,NK YOU TO OUR SENTING SPONSOR: q/omeeoac CHEVf2❑LET Spokane Sports Commission is proud to team with SWX and NWPREPSNOW to host a special awards show celebrating Spokane's brightest talent in local high school and club sports. These prestigious awards recognize local coaches and high school -aged athletes for exceptional athletic performance as well their character, dedication, sportsmanship, and service. MASTER OF CEREMONIES DANA HAYNES AND BRAD MOELLER SPOKANE YOUTH SPORTS AWARDS SELECTION COMMITTEE HERB ROTCHFORD, COMMITTEE CHAIR JEFF COLLITON PAMELA PARKS CAJER NEELY BILL AMES GREG LEE PATRICK LYNCH JOHN FRITZ STEVE HERTZ A SPECIAL THANK YOU TO THE FITZ MEMORIAL BASKETBALL TOURNAMENT FERRIS HIGH SCHOOL JAZZ BAND ENSEMBLE NEIL EVERETT, ESPN SWX NWPREPSNOW SPOKANE SPORTS COMMISSION BOARD SPOKANE SPORTS COMMISSION STAFF SPOKANE SPORTS COMMISSION BOARD JEFF COLLITON, CHAIR STEVEN JONES MARK CASEY LYNNELLE CAUDILL KARA HEATHERLY DOUG KELLEY BILL MAXEY BOB MINNIX THANK YOU TO OUR AWARD SPONSORS: NK YOU TO OUR GOLD SPONSORS: iirbfo Fez I'm login' it BSN SPORTS -a. atter ROADVia flflN$ J lRA►7f�f ek rr, 4#30 DOUBLETREE BY HILTON. SPOKANE'. CITY CE\TEA Garco Construction Inc. IIReferee,i 11 •„referee J I• • SAI NY C;I:ORG1E.S SCHOOL JUDGE JIM MURPHY CAJER NEELY PAM PARKS DAVE PIER BARB RICHEY HERB ROTCHFORD RITA SANTILLANES RUSS WHEAT / spja/kkka�a��ne `� [•Y IP71lV »IPIF! fI est 14S4 L&M Truck Sales S 1' OK A N E 7AL&ER'S FURNITURE & MATTRESS 91i00V4 1e Ir0Fefilla VOW C t�trir Glfil� � �� G'@ )I Gu�tro1B�=� i8 {Gr1 406 City °F% 2y("0/s City C' e U rk d//6,), Return Comple - = or to City Clerk at City Mall, 11707 E. Spr. gue Ave. Suite 106 Spokane Valley, WA 99206 509-720-5102 phone; 509-688-0194 fax POSITION APPLYING FOR: Loci c3 f 79 1 (X)C A d. t I4,e' y r), i 1 r r Applicant's narno (please print): En 0, ra W*c Applicant's Residence Address: / '+Zo , J'C.Gf 1 ia5 c Street Applicant's Mailing Address (if different from Residence address): ` Street 1� City Zip Code Applicant's Email: \)y'y\G9 .V-Avki �,�L L 0 (vr, nL Home Phone: U9 -gas- 5F-1-4 Work Phone: VA 6 eft ✓'' ) Cell Phone: 5C' ' 7(a) - 40 Length of time continuously lived within Spokane Valley City Limits: a / - c� NOTE: You must be a resident of the City of Spokane Valley to participate on most boards, committees and commissions. Gender: Female ® Male U.S. Citizen? T � S Wa. State Registered voter? `-r/E" S pvKettt� \J` nitcy 40" 'i City / Zip Code 0 EMPLOYMENT HISTORY: ` Present or last em foyer: 69 re -l- vd r a e D t sf r i b v -t-1 U v, LC'''. r 4 -i C --s Position Held: Pk v- +' Mot r,n C Dates of Employment: v -- a c) / 3 Address: 5 B 02 N, .5 it i kY.1►^r zd 3 e I Ci. 4 ,i) " .fes , 7 Pr', ,e rl h e l% oil l e \J Phone: 57X/ - qa- -52 61 ! q?'Zj(v Previous Emplo er: 3 CA d W \ \A/ S Position Held: ` I A Li A s Address: 1057 7 il/i LU r1 Phone: 5-09- r%.7 7— 2! z ✓Dates of Employment: r ] pv IC�x 2 cr1 Dr 2. a Ile/ `/gzo4 EDUCATIONAL BACKGROUND: High School: 1 c- 1 l t ✓1 Zl et I.v1 S C n to .1-- 1-4 911 Diploma: Yes pa No 1M City/State Address /3 &(/i r'1r` %10 ky) 1 A College/University: City/State Address: et 5-Ire4-c Ur) vr (6 I+9egree x/mllt5) 0 veJaf1 College/University: V Degree Earned: City/State Address: Earned: (34'4, 3Pe MMUNITY RELATED ACTIVITIES, PAST & PRESENT: (attach additional sheets if necessary) -C" 1 c--1'1 0 ✓1 C OrYl vVI %-1 e G S ptaKa t4c- COO /Tiby 7C -?1 ✓ /q11-) °its VOLUNTEER EXPERIENCES, PAST & PRESENT: c G e<1.. v f- t v- :c:4c r";`� t, r' oica } ! Yl Ila 11- -�--1 v v i -v► cr,( h e V 1 e` )cent 1e/ 0 <_c, 01111-er'C__ .C:Q (.1‘1C-10 ` '1©el SPECIAL SKILLS/INTERESTS: j t�Ci(Uc •i—sk p o I�� o 1:a Yr-) v- -7 r �� lv d�,nc t vl'ctf PAST OR PRESENT MEMBER OF THE FOLLOWING PROFESSIONAL, CIVIC ORGANIZATIONS OR GOVERNMENT BOARDS, COMMIT'T'EES, OR COMMISSIONS: c. /7)a yn &i Ca E City/State l2(r1' Cr-1-� vF Urzde/ Committee Name Committee Name What do you feel you can contribute to the cormmmnity that may not be evident from information already furnished? a b I I 1 -1--y .c- vv 1 (,)�) 4' 0'`'r'- l s Vy) I r,1- 11 r (7)4" 11 � i rr Z c/ -6 e ` C `YI/� j ll h � J Why do you feel you are qualified to act as a member of the Board, Committee or Commission for which you are applying? TJI 1 hot.) e- ra - '10rO07h Kilt) rc)1tvrlr _ . �. �� 4i irvy TL , C ,h% U h ++1 C-14—, y ,c}i _ ! ) ' S L� its ' r L� 1 V" [� -3 i rr \/ C �' ✓i C( c2 `^� c Y' G G� S A S ci Yj 4 p p f 1 cd 4 _p) .r' ©\Jev" 10 .I Cil V'`3 , T Would your appointment to this position create a conflict of interest or an appearance of a conflict of interest? Signature Today's Date CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Solid Waste Collection Services Request for Proposals (RFP) Development Update PREVIOUS COUNCIL ACTION TAKEN: Administrative Report March 29, 2016, May 31, 2016, and August 30, 2016. BACKGROUND: On November 17, 2014, the City entered into contracts for solid waste collection services with Waste Management of Washington, Inc. (WMW) and Sunshine Disposal, Inc. (SDI) to cancel their G -Certificates, extinguish any remaining rights to "measurable damages," and to allow the City to fully assume control of solid waste collection. These contracts maintain the prior services provided by WMW and SDI under their G - Certificates and terminate on March 31, 2018. With the termination date less than two years away, the City is in the process of procuring long- term solid waste collection services through a competitive process. This process will allow the City to seek lower rates and additional services from the selected provider or providers, while still maintaining conformity with the City's adopted Solid Waste Management Plan. To begin the process, staff issued a request for proposals and ultimately selected Epicenter Services, LLC, from the two submittals to assist the City with procurement of solid waste collection services. Staff has been working on the many parts of the solid waste collection Request for Proposals (RFP) with Epicenter Services since its selection in early 2016. Staff provided an administrative report on March 29, 2016, outlining the general RFP process and on May 31, 2016 discussed with Council proposed public survey questions. Staff gave an update and provided a summary report of the public survey results at the August 30, 2016 Council study session. In addition to the public survey, we released a draft of the RFP and proposed contract to four established haulers: Sunshine Disposal, Waste Management, Recology, and Republic. We received extensive comments from Sunshine, Waste Management, and Recology. Staff has been working closely with the consultant to continue to update and refine the draft RFP and contract in order to have these documents ready for publication and release later this month. We have been incorporating the public comments received from the survey along with the industry review comments. Tonight we are seeking City Council input into the solid waste collection services. We will cover a summary of the RFP and the services the City is seeking through this solid waste RFP process. Attached is a summary outlining the base solid waste services sought, alternatives to the base services, a discussion on the RFP process, including evaluation criteria, a timeline for the RFP process, and a general summary of the industry comments the City received. The base level services are services the City will require the hauler to provide and generally include all of the same services currently provided by the existing solid waste collection companies. They also include some upgrades, especially to customer service. The proposed alternatives are options that the City Council will be able to determine whether they should be included based upon the pricing received. As such, they are generally additional to the current level of services being provided in the City. Tonight, staff is requesting feedback and comments from Council regarding the following: • Basic Services • Enhanced or alternative services • RFP Selection criteria • Timeline Next Steps? The following are the next steps in the RFP process: ➢ Bring draft RFP and Contract for City Council consideration at a later September Council Meeting. ➢ Issue and publish notice for the RFP in late September, 2016. ➢ RFP Proposals due December, 2016/January, 2017. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: Unknown with regard to Solid Waste Collection Services, however, the City will likely incur little direct cost other than staff time to manage the contract as the selected solid waste provider will be paid by customers; City has contracted with Epicenter Services, LLC, to assist with the competitive procurement process. The contract provides for the City to pay Epicenter for services up to $47,500. Costs for the consultant will be paid from the City's solid waste administrative fee. STAFF CONTACT: Eric Guth, Public Works Director Erik Lamb, Deputy City Attorney Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Solid Waste Collection Contract Procurement Update Solid Waste Collection Contract Procurement Summary The highlights of the major services and provisions to be maintained or enhanced in the new contract are shown in Tables 1 and 2. A summary of the Industry review comments is provided in Table 3 with a City response for each comment. The proposed RFP selection process is described in Table 4. RFP Timeline Time Frame Document preparation Legal Review Check-in with Council (status report/decision points) Public survey process Draft RFP issued for industry review Industry comments due Issue and publish RFP documents Deadline for proponent questions Proposals due Proposal evaluation, interviews (if necessary) City Council review (alternatives selection/best and final) Selection, finalization of contract City Council Contract approval Transition Plan Container delivery or relabeling Start of collection services January — September 2016 August/September 2016 May 2016 June/July, 2016 July 8, 2016 August 8, 2016 September, 2016 October, 2016 December/January, 2017 January 2017 January - February 2017 February 2017 March, 2017 April 2017 -March 2018 March 2018 April 1, 2018 1 Table 1: Key BASIC Services and Provisions Service/Provision X Ten-year contract, w/ option for two 2 -yr extensions X Weekly garbage service (Monthly service also available) X Weekly yard/food waste service March -November X Monthly Winter yard/food waste service X Every other week recycling service X Embedded recycling (Included in garbage rate) for SF and MF (single family and Multi Family). X Same day pickup of garbage, recycling, and yard waste X All garbage taken to University Transfer Station X No cart rental fees; customer can use own can X Carts and containers become City property at end of term X Multiple available sizes of recycling and yard waste carts X Same sizes of residential and commercial carts/drop boxes/dumpsters available as are currently offered X Same day or next day recovery of missed pick-ups X Disabled person service at no additional charge X SF and MF Christmas tree collection X Trash/recycling drop-off locations after 2 weeks of no service 1 Table 3: Summary of Industry Review Comments (general overview, not all comments are represented below) Comments were received from Waste Management, Sunshine, and Recology General Industry Comment City Response Desire to make carts mandatory (i.e., no personal garbage cans, only hauler -provided carts). City has included universal carts as an alternative to determine whether there are cost benefits to ratepayers that make this a desirable option. General concerns about details on alternatives. Details will be provided and worked out as part of contract finalization for any alternative selected by City Council. Bifurcate Alternative #2 (Household clean-up program) to two separate alternatives: one for an annual program (one-time pick-up on a set date) and one for an annual on- call program (customer may call in the date for their annual one-time pick-up). Agreed to separate into two alternatives, as cost implications be different for each alternative. Request to modify the rating criteria to provide more Modified weighting to 75 points for 2 Table 1: Key BASIC Services and Provisions (cont.) Service/Provision X Labor disruption performance fees X Vehicles equipped with live route -tracking technology X Any leakage or spillage from vehicles immediately cleaned up by contractor X Site planning and building design review X On-call bulky item collection (for extra fee) X Optional performance review X Option to test pilot programs X Special event services (for fee) X Customer service and reporting requirements X Improved assistance with MF education and outreach X Drop -box container provided within three days of request Table 3: Summary of Industry Review Comments (general overview, not all comments are represented below) Comments were received from Waste Management, Sunshine, and Recology General Industry Comment City Response Desire to make carts mandatory (i.e., no personal garbage cans, only hauler -provided carts). City has included universal carts as an alternative to determine whether there are cost benefits to ratepayers that make this a desirable option. General concerns about details on alternatives. Details will be provided and worked out as part of contract finalization for any alternative selected by City Council. Bifurcate Alternative #2 (Household clean-up program) to two separate alternatives: one for an annual program (one-time pick-up on a set date) and one for an annual on- call program (customer may call in the date for their annual one-time pick-up). Agreed to separate into two alternatives, as cost implications be different for each alternative. Request to modify the rating criteria to provide more Modified weighting to 75 points for 2 Table 2: Contract ALTERNATIVES Service/Provision 1 Universal Carts (Customers required to use contractor carts) 2 Annual Event Household Clean up (Garbage, Furniture, Appliances) (no extra charge) 3 Annual Household Cleanup (Garbage, Furniture, Appliances) (On -Call Scenario) (no extra charge) 4 Yard/Food Waste Collection Every Other Week in Winter 5 Yard/Food Waste Collection — No Winter Collection 6 Yard/Food Waste Collection Weekly Year -Round 7 Embedded Weekly Year -Round Yard/Food Waste Collection (Included in Garbage Rates) 8 Embedded Split Schedule Yard/Food Waste Collection (Included in garbage rates) 9 Special Annual Yard Debris Clean -Up (no extra charge) 10 Weekly Recycling Collection 11 Premium Commercial Service (locks, unlocking, no gate fees, no roll-out fees) Table 3: Summary of Industry Review Comments (general overview, not all comments are represented below) Comments were received from Waste Management, Sunshine, and Recology General Industry Comment City Response Desire to make carts mandatory (i.e., no personal garbage cans, only hauler -provided carts). City has included universal carts as an alternative to determine whether there are cost benefits to ratepayers that make this a desirable option. General concerns about details on alternatives. Details will be provided and worked out as part of contract finalization for any alternative selected by City Council. Bifurcate Alternative #2 (Household clean-up program) to two separate alternatives: one for an annual program (one-time pick-up on a set date) and one for an annual on- call program (customer may call in the date for their annual one-time pick-up). Agreed to separate into two alternatives, as cost implications be different for each alternative. Request to modify the rating criteria to provide more Modified weighting to 75 points for 2 weight on qualitative review aspects (e.g., customer service, etc.). price and 25 points for qualitative aspects (from 85/15 split); note that evaluation criteria is for staff recommendation only and that City Council is not bound by staff recommendation and may select any proponent it desires. Will garbage service be made mandatory for all Spokane Valley residents? No, this is not being proposed. Solid Waste collection services under this contract will only be for subscribing customers. Requested clarification on certain recyclable and compostable items (e.g., food-soiled cardboard as composatable?). Contract language was clarified based on current composting and recycling services. Modify missed collection pick-up to allow more flexibility in returning to pick-up missed pick-ups (e.g., hauler cannot pick up a missed house if they are notified five minutes from the end of the business day). Agreed. Contract language was modified to allow flexibility in picking up missed collections. Note that the proposed contract provisions are still more customer-friendly than the current contract. Modify contract language to ensure hauler is not responsible for keeping commercial garbage areas clean. Agreed. Contract language was clarified. What is the haulers' responsibility for providing recycling and solid waste education? Contract provides for haulers to assist the City in providing mailed materials to customers regarding recycling and compostable options so that City can meet the requirements of its Solid Waste Management Plan. Desire to allow haulers to have more opportunities to increase or negotiate rates in the event of a variety of changed circumstances. Contract provides for certain options for increasing rates, such as a change in law that directly impacts the rates. However, City desires to maintain clear and limited opportunities for modifying rates so that customers are not surprised and haulers cannot continually change or increase rates. Desire to modify the basis for the calculation of the annual CPI increase. The City prefers to use the same CPI that it has been using for other contracts to ensure consistency in any contractual increases. Note that this is the same CPI used in the Solid Waste Disposal contract. Modify and lessen the performance fees. Performance fees are a last resort for the City to ensure a hauler is providing the service we expect for our citizens. Accordingly, these fees are meant to be 3 of a sufficient value to encourage haulers to comply with the contract and work with the City on any service deficiencies. Action Table 4: RFP Selection Process Description Release RFP Release RFP to prospective haulers. Answer RFP Questions Haulers may submit any questions on RFP for clarification; City will provide responses as appropriate. RFP submitted to City Haulers submit proposals; proposals include all prices for base services and prices for all alternatives. Proposal evaluation by City Staff Price to Qualitative Evaluation Price is worth 75 points. Qualitative is worth 25 points. Qualitative Review Includes: • Customer service record and/or plan; • Ability and plan to implement contract; • Transition plan; • Recycling and compostables collection ability; and • Ability to maintain collection fleet and general operations. Staff recommendation to City Council Based on evaluation criteria scoring; note that staff evaluation and recommendation is not binding upon City Council. City Council review; City Council select any alternatives; City Council determine if "best and final" round necessary City Council will review staff evaluations and recommendations; City Council may select any alternatives and determine to have haulers respond to a "best and final" response round. "Best and final" round responses (if selected by City Council) Haulers respond to selected alternatives and provide revised "best and final" rates for all base and selected alternatives for price evaluation. City Council selection Review best and final rates and make final hauler selection; City Council may select any proponent based upon any criteria (including, but not limited to, rate review and staff recommendation). Finalize and execute contract City and selected hauler finalize contract; City Council authorizes execution of contract. 4 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 13, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Stormwater Capital Improvement Plan 2017-2022 GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376; Storm and Surface Water Utility: Spokane Valley Municipal Code 3.80; RCW 36.36.040; PREVIOUS COUNCIL ACTION TAKEN: Approval 2016-2021 SW CIP June 9, 2015. BACKGROUND: Staff has developed a Stormwater Capital Improvement Plan (SW CIP) that organizes and prioritizes top stormwater problems and concerns based on public health and safety needs and balances those needs with available local, state, and federal resources. The program identifies a list of projects that will make improvements to address or remedy top problems. Funding for projects in the SW CIP could come through grants, available capital funds in the Stormwater Management Fund 402 account, and the Aquifer Protection Area (APA) Fund 403. It includes a goal to balance working capital to $1.4M in reserves in the 402, and $800k in the 403 accounts. Fund strategy includes maximizing local funds to the highest extent through grant applications for outside funding of the highest priority projects. If the City does not receive grants in the amounts required for certain projects, the City could decide to proceed with the project with added local funds or delay the project until funding comes available. Staff is requesting to bring the proposed SW CIP back to the Council at the September 27, 2016 meeting for motion consideration and approval. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: Impacts include 2017 budget requests and discussion for future budget years in the 402 and 403 funding accounts. STAFF CONTACT: Eric Guth, Public Works Director; Art Jenkins, Stormwater Engineer ATTACHMENTS: 2017-2022 Stormwater Capital Improvement Plan, Power Point Presentation 2017-2022 STORMWATER CAPITAL IMPROVEMENT PLAN SEPTEMBER 2016 Stiokane _.F Valley PUBLIC WORKS DEPARTMENT STORMWATER UTILITY 11 Page OVERVIEW The 2017-2022 Stormwater Capital Improvement Plan (SW-CIP) was developed to give Utility staff and City Leaders guidance and direction on what priority projects should be advanced for design and construction during the next six years. As approved by City Council, the plan allows Utility staff to apply for grants to assist in funding the projects listed in the plan. It also helps in the preparation of annual budgets in future years. This document outlines the current goals of the Capital Improvement Program, the 2017-2022 plan development, immediate year proposed budget levels, project summary listing, and proposed project locations, descriptions, and planning level cost estimates. CAPITAL PROGRAM GOALS The 2017-2022 Plan developed with the following program goals in mind: 1. Improve failing locations or areas that show the highest possibilities of flood damage. 2. Eliminate as many City -owned stormwater outfalls to surface waters by 2019. 3. Eliminate or reduce the highest potential threats to groundwater from stormwater facilities. 4. Leverage local funding to maximum extent by seeking and receiving grant funding. 5. Minimize disruption and lower overall costs to the public by partnering on other agencies or other public works projects. IMPROVEMENT PLAN DEVELOPMENT The plan's basis came about through the review, assessment, and evaluation of current needs and the assumed availability of future resources. IDENTIFIED NEEDS Needs identified included improvement of water quantity and quality benefits. The needs list came from the following: 1. Citizen action requests dealing with street runoff. These were investigated and evaluated for the seriousness and legitimacy of the cases reported. 21 2. A State Department of Ecology required assessment and retrofit plan of City -owned drywells to reduce threats to groundwater. 3. The NPDES Permit requiring improvements to protect surfaces waters of the State. 4. Staff identified problem locations in storm drainages, flood ways, and floodplains that run through, and infiltrate within the City limits. 5. Current City of Spokane Valley Goals, Priorities, and Requests. Conceptual ideas to mitigate or make improvements to address priorities furthered project lists. Additional development of concepts produced general information regarding size and scope of projects and included a planning level estimate. Many estimates in this plan do not have a complete project definition and therefore have a range of accuracy of 100% more or 50% less than incurred actual costs. As projects are defined better in upcoming years, accuracies will improve. FORECASTED AVAILABILITY OF FUTURE RESOURCES Future resources identified included grant funding, local stormwater utility fees, and aquifer protection fees: • Current levels of grant funding have increased over the past several years as the City took advantage of opportunities available through State Department of Ecology (Ecology) grants. In years past, the City has successfully apply for and received over $1M in funding annually, up until this last year. This last fiscal cycle saw grant funding delayed due to State budget constraints. It appears that the State will continue to offer these types of grants, although the total amount available to the City is up to the Legislature and scoring of the City's projects in a State-wide competitive process through the State Department of Ecology. The City of Spokane Valley was preliminarily awarded in 2015 and 2016 with several projects that may affect the 2017-2022 SW CIP. Five of these projects have been delayed due to current State fiscal budgets so it is unknown if and when the funding will be released. Projects have been adjusted in the schedule to reflect these recent changes for the 2017-2018 construction seasons. • In light of the fact that the City has enjoyed a well-managed and healthy capital fund balance in the Stormwater Utility and the Aquifer Protection Area fund each year, the City continues to be highly competitive for these types of grants due to the typical 13.5% to 25% required local match for many opportunities. 3I The health of the City's capital funding through local match from the 402 Stormwater Management Fund are moderately threatened as operational costs are expected to increase. Pressures on the recurring budget include inflation, responding to the large backlog of structural cleaning needs, and to adequately address the maintenance needs of an increasingly aging infrastructure. Local stormwater utility fees and budgets in the past have offered in the range of $200,000 to $400,000 each year towards capital stormwater improvements. Finding increased efficiencies has allowed the utility to experience savings on the recurring expense side, allowing for additional capital project work to be completed, as demonstrated recently in additional expenditures that brought the ending working capital amounts to an estimated $1.8M. • Aquifer Protection Fees were previously estimated to generate approximately $500,000 each year for the City, but actuals received from the County since 2013 have been less, averaging about $460,000/year. Adjustments to the 2017 suggested budget show this change in projected revenue amount to reflect the actual amounts received. It is important to note that the Aquifer Protection fees will sunset in 2025 under the arrangement passed by voters in 2004. During the next 4 years, it is suggested that staff determine if there are projects needed and warranted to be funded in part by the Stormwater Utility fund past the 2025 sunset year. 41 2017 — 2022 STORMWATER CAPITAL IMPROVEMENT PLAN SUMMARY Project 2017 300 2018 300 2019 300 2020 200 2021 200 2022 200 Total 1,500 Grant Status n/a SWMF 100% APA Annual Small Works Projects Retrofits with Pavement Preservation Projects 250 100 100 100 100 100 750 Delayed 100% Sprague, University to Park Stormwater Improvements 840 1100 1,940 Delayed 25% Spokane County Regional Decant Facility Canopy 600 600 *Reapply 25% Appleway Improvements, Farr to University 30 70 1000 1,100 *Reapply 25% Diversions: Havana, Pondersoa, Dishman-Mica, 14th, 8th 250 480 250 980 *Reapply 50% Pines & Grace Int Safety Cost Share 150 150 n/a 100% Effectiveness Studies 210 210 100% Watershed Studies 50 50 50 150 n/a 100% Wellhead Protection Study and Pre -Design 80 80 Apply x Dishman-Mica Infiltration Facility Plan 40 40 Apply x Petroleum Transport Routes, Spill Protection 25 175 200 Apply x NW Yardly Retrofits (Area NW of Fancher/Broadway) 100 1150 1,250 Apply x Montgomery, Argonne to Mansfield Retrofit 100 1000 1,100 Apply x NE Yardly Retrofits (Area East of Fancher & North of 1-90 100 900 1,000 Apply x Veracrest Groundwater/Stormwater Conveyance 350 350 n/a x Bowdish, 32nd to 20th SD Improvements 600 600 Apply x Argonne, 1-90 to Montgomery Retrofits 400 400 Apply x Sloan's Addition (15th/Stanley) 250 250 n/a x Heather Park (16th & Rocky Ridge) SD Improvements 300 300 n/a x (amounts shown in thousands) Totals: 1,240 1,600 2,540 2,095 2,725 2,750 12,950 *projects that have delayed grant funding from FY 2016/2017 lists, staff suggests reapplication to compete on FY 2018 that may be funded first 51 Page REVENUE Total 2017 projected beginning working capital 2017 project grant reimbursements Spokane County APA 2017 projected revenue 896,660 0 460,000 Total Fundin• Available: 1,356,660 EXPENDITURES Total 402 STORMWATER UTILITY FUND PROPOSED NON-RECURRING 2017 BUDGET REVENUE Total 2017 projected beginning working capital balance Remaining amount after 2017 recurring expenses 2017 Grants 1,876,010 113,428 210,000 Total Ca , ital Fundin I Available: 2,199,438 EXPENDITURES Total Capital — various projects Effectiveness Study Watershed Studies Pines & Grace Cost Share 300,000 210,000 50,000 150,000 Total Ex ' enditures: 710,000 2017 ENDING WORKING CAPITAL: $1,489,438 403 APA FUND PROPOSED NON-RECURRING 2017 BUDGE Wage Capital — various projects 530,000 Total Ex ' enditures: 530,000 2017 ENDING WORKING CAPITAL: $826,660 2017 Stormwater Capital Improvement Plan 1 13 September 2016 Public Works Department 4ticilkft, Atts.4 0 „:,..STORM DRAIN #4 DAN Stormwater Utility Capital Improvement Program Purposes of the Program How Projects are Programmed 402 Fund Working Capital 2017 Highlights 2017-2022 SW CIP Projects CIP Purposes Align the utility's planning, engineering, and financial inputs in one guiding document Leverage funding opportunities Return the best value to ratepayers Part 1 How Projects are Programmed 1. Needs Identified 2. Develop Concepts for Priorities 3. Proj ect List 4. Funds Available 5. Schedule 6 -Year Stormwater Improvement Plan (SW CIP) Part 2 How Projects are Programmed 6 -Yr Stormwater Improvement Plan (SW CIP) Council Approval Staff Pursues Viable Grant Opportunities Projects Included in Budget Approval Process 5 402 Fund Working Capital 2013 Beginning: $2.7M 2017 Beginning: $1.8M (estimated) Recommend $1.4M minimum: $900k - 6 months of recurring expenses in reserve $5ook — for project opportunities and possible land acquisitions $25.00 $20.00 $15.00 $10.00 $5.00 $o.00 Monthly Residential Stormwater Utility Fee (AWC 2014) .e-eiL,„ 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 8 $9.00 $8.00 $7.00 $6.00 $5.00 $4.0o $3.00 $2.00 $1.00 $o.00 Monthly Commercial Stormwater Utility Rates (per 1000 sf impervious shown) , AWC 2014 oo Ckl c I iiiIIIII 1111111111 O bA•cll O 0-1 ct ° o Tml VD Tumwater ro N� _ o Q . OU �"� 0 g 3 rd - - 0 5 8 0 u,o 3 cn o cd N rd U p;a'w N •Q N • O ct � x o� z Highlights for the 2017-2022 SW CIP Target Stormwater Fund #402 ending working balance at $1.4M 2016 & 2017 Ecology Grants delayed funding for $4.36M Suggest funding of certain projects in 2017 without grant assistance Ecology Funding Shortfall Hazardous Substance Tax down from revenue forecasts El correlation with crude oil prices 2013 and 2015 "G.O. Bonds" State legislature balances budget Spring 2016 by cutting $45M Ecology delays funding for most projects on 2016 and 2017 lists $140.00 $130.30 $120..10 $110.30 $100.30 $90.00 $80.00 $70.30 $60.30 $50.00 $40.00 $30.00 Af�"f� $20.00 Jv $10.00 2000 z 00 2c_- 2016 Crude Oil Historic Cost/Barrel 2000-16 From: www.macrotrends.net How State Shortfall affects SW Projects Design 8z Construction Pavement Preservation Projects -$9ooK Decant Canopy - $400K Sprague LID - $1.5M Ponderosa Drive Diversions - $717K Havana SW Diversions - $lo7K Design Only Dishman-Mica Diversions - $iooK Appleway, Farr to University improvements - $i4oK 2017 Proposed Projects City/Outside Funding Small Works — Projects 100% / 0% Appleway Improvements, Farr to University Retrofits with Pavement Preservation Projects 100%/0% 100%/0% Effectiveness Studies 0%/100% Pines/Grace Int Cost Share i 100%/0% Diversion Projects Watershed Studies 100%/0% 100%/0% Design/Const Preliminary Design Only Construction Design Only Construction Design/ Construction Planning Proposed Budget 300,000 30,000 250,000 210,000 150,000 250,000 50,000 13 2017-2022 Stormwater Improvement Plan Summary Project Annual Small Works Projects 2017 300 2018 300 2019 300 2020 200 2021 200 2022 200 Total 1,500 Grant Status n/a SWMF 100% APA Retrofits with Pavement Preservation Projects 250 100 100 100 100 100 750 Delayed 100% Sprague, University to Park Stormwater Improvements 840 1100 1,940 Delayed 25% Spokane County Regional Decant Facility Canopy 600 600 *Reapply 10% Appleway Improvements, Farr to University 30 70 1000 1,100 *Reapply 25% Diversions: Havana, Pondersoa, Dishman-Mica, 14th, 8th 250 480 250 980 *Reapply 50% Pines & Grace Int Safety Cost Share 150 150 n/a 100% Effectiveness Studies 210 210 100% Watershed Studies 50 50 50 150 n/a 100% Wellhead Protection Study and Pre -Design 80 80 Apply x Dishman-Mica Infiltration Facility Plan 40 40 Apply x Petroleum Transport Routes, Spill Protection 25 175 200 Apply x NW Yardly Retrofits (Area NW of Fancher/Broadway) 100 1150 1,250 Apply x Montgomery, Argonne to Mansfield Retrofit 100 1000 1,100 Apply x NE Yardly Retrofits (Area East of Fancher & North of 1-90 100 900 1,000 Apply x Veracrest Groundwater/Stormwater Conveyance 350 350 n/a x Bowdish, 32nd to 20th SD Improvements 600 600 Apply x Argonne, 1-90 to Montgomery Retrofits 400 400 Apply x Sloan's Addition (15th/Stanley) 250 250 n/a x Heather Park (16th & Rocky Ridge) SD Improvements 300 300 n/a x (amounts shown in thousands) Totals: 1,240 1,600 2,540 2,095 2,725 2,750 12,950 *projects that have delayed grant funding from FY 2016/2017 lists, staff suggests reapplication to compete on FY 2018 that may be funded first Retrofits with Pavement Preservation l00% local match from 403 fund in 2017 Delayed grant could give 75 funding for future years 2018+ Improves stormwater facilities with pavement preservation projects to maximize benefit to community Projects prioritized from UIC retrofit plan, pavement program 15 ApplewayImprovements, Farr to University Coordinate w/Appleway Trail Suggest 50/50 split between Street and Funds to convert existing dryland swales. 75% Ecology Grant, 25% local match for water quality improvements Submit grant application as a design and construct project fall 2016 16 Appleway Current Frontage, Farr to University - 5,876 ft (Phase 3B) 1s WINCO FOODS LLC APPLEWAY CHE PRING CORP 'IVERSITY CITY INC UNIVERSITY CITY INC UNIVERSITY CITY INC Appleway APPLEWAY 000RT 2b ROMERO MARYLN AVIST AVISTA AVISTA ROCKEE. LLC -CASTRO LIVING TRUST UNIV C€TY NELSON. MARTIN & JUL! SPOKANE TRANSIT AUTHORITY Color Type Un -Improved Frontage 2,909 ft City Grant Est. Project $125,000 $360,000 $485,000 Dry Swales to Irrigated 1,095 ft $185,000 $o $185,000 Exist Irrig. Area to Swale Exist Irrig. Swale Totals: 1,479 ft 393 ft 5,876 ft $130,000 $13o,000 $260,000 $440,000 $490,000 $930,000 Diversion Projects $250,000 for full design at 4 to 6 locations in 2017 Construction in 2017/2018 Seek grant opportunities to fund all or remaining 10 locations with a 25% local match Goal to eliminate direct discharges to surface waters of the State by 2019 0 XPOES 1.1.3 PRIMO 1.0 r___: City of Millwood City of Spokane .� IQ�3 d 8th & Havana i City of Spokane Valley Sullivan Bridges erty [Lake pokane Count 1 Watershed Studies FLOOD AREAS FORKER a Spokane, Valley CENTRAL PARK SALTESE CHESTER CK 4pp GLENROSE Date: 1/2912013 loo % local match from 402 Improves out-of-date mapping for areas paying flood insurance Knowledge will help with real estate sales and economic development of certain areas Proposed to look at Glenrose watershed first Coordinate work with County Effectiveness Studies Compliance with new Permit Partnership with other jurisdictions Identifies/recommends lower cost and higher value study options i00% Grant reimbursed project for staff time, consultants, and expenses Helping the City find, develop, and refine the tools needed to determine the "right amount" of sweeping, vactoring, public education and outreach, bmp sizing, etc. Small Works Projectr Provides capital improvements and repairs to minimize local street flooding. Examples include: expansion of drain fields installation of additional catch basins to better capture flows pipe to route flows to a new location Average less than $50,000 in cost at each location Typical contract amount is less than $150,000. 100% local funding from #402 Account Next Steps September 27th Council meeting: - Motion to Approve Stormwater CIP October 4th — Admin Report on Proposed Grant Applications for future year funding 23 Discussion CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2016 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report — Draft Ordinance - public sidewalk snow removal ordinance. GOVERNING LEGISLATION: SVMC 7.05.040(C). PREVIOUS COUNCIL ACTION TAKEN: Adoption of nuisance provisions in 2003, amended over the years, most recently in 2012. On February 23, 2016, staff delivered a presentation to the City Council on potential options regarding the removal of accumulations of snow and ice from public sidewalks. The Council requested that staff bring forth a proposed ordinance for further discussion. On August 16, 2016, staff delivered a presentation to the Council on a proposed ordinance. In the discussion that followed, Council identified several issues within the proposed ordinance and asked that staff revise it and that it be brought back for further examination. BACKGROUND: In response to the Council's concerns, staff has updated the proposed ordinance. The PowerPoint presentation, in addition to briefly summarizing the proposed ordinance and its purpose, will primarily focus on those changes made to address the concerns raised by the Council. Following the presentation, staff will listen to Council discussion, answer any questions the Council may have regarding the proposed draft ordinance, and identify a future action plan based upon the Council discussion. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: Unknown STAFF CONTACT: Cary P. Driskell, City Attorney; Jacob Dillon, Legal Intern ATTACHMENTS: (1) PowerPoint presentation discussing the updated draft ordinance. (2) Draft Ordinance (3) Educational Brochure Revised Sidewalk Snow Removal Ordinance Cary Driskell City Attorney, City of Spokane Valley Jacob Dillon Legal Intern, City of Spokane Valley September 13, 2016 City of Spokane Valley - Office of the City Attorney i Background Accumulated snow and ice on public sidewalks can: Impede pedestrian travel and inhibit the use of assistive mobility devices on public sidewalks, Create hazardous conditions increasing the likelihood that pedestrians will suffer significant injury or bodily harm, and Restrict public access to local businesses and other services potentially affecting their profitability. City of Spokane Valley - Office of the City Attorney Review of the Proposed Ordinance Amends SVMC 7.o5.o4o(C) so the failure to remove accumulated snow and ice from the public sidewalk will no longer constitute a nuisance because it would be enforced as a civil infraction under the proposed ordinance. Imposes the duty to remove natural and artificial accumulations of snow and ice from public sidewalks on the owners and occupants of the adjacent property. High traffic "Tier I" areas would be enforced prior to lower traffic "Tier II" areas. (SVMC 7.45.030) Gives the City Manager the ability to declare periods of amnesty during significant snow events, during which the ordinance would not be enforced. (SVMC 7.45.040) City of Spokane Valley - Office of the City Attorney Review Continuer! Acknowledges that depositing snow and ice so as to obstruct vehicular or pedestrian traffic is still a misdemeanor under SVMC 8.25.o3o(C). (SVMC 7.45.050) Would treat the first and second violations of the ordinance within a 12 month period as class 4 civil infractions, any additional violations within that time are a class 3 civil infraction. (SVMC 7.45.060) Allows violators to raise a defense for a violation if certain requirements are met. (SVMC 7.45.080) City of Spokane Valley - Office of the City Attorney Revisions to the Draft Ordinance City of Spokane Valley - Office of the City Attorney 5 Change to 7.45.030 Rather than imposing different removal deadlines for snow and ice based on when they are deposited, the revised draft ordinance imposes a uniform 48 hour deadline for removal. As in the previous draft, this time limit begins after the event depositing the snow or ice has ended. Because the removal deadline triggers a violation, it is vital that it be clearly established. Moreover, a single uniform deadline for removal that doesn't change is easier to enforce. City of Spokane Valley - Office of the City Attorney Changes to 7.45.030 (1) Changed to clarify that the defense is only available to residences being used for residential purposes, regardless of zoning designation. (2) "Senior citizen" has been replaced with the phrase "65 years or older" to prevent confusion. City of Spokane Valley - Office of the City Attorney Recurrent Violations One of Council's questions about the previous draft ordinance regarded the enforcement of recurrent violations. The prior draft did not specify how often an individual could be cited. As such, it was unclear how often violators could be issued a citation. In order to address this problem, a new section has been added to the draft ordinance regarding the enforcement of recurrent violations. City of Spokane Valley - Office of the City Attorney Recurrent Violations Continued SVMC 7.45.070 ("Recurrent Violations") After a citation is issued, the violator would be given an additional 48 hours to remove the snow and ice before another citation could be issued. This grace period gives violators a reasonable amount of time to ensure the snow and ice is removed without compromising the City's ability to promptly enforce the ordinance. City of Spokane Valley - Office of the City Attorney City of Spokane Valley Sidewalk Snow Removal Priority Map To see a larger version of this map, please visit our website at spokanevalley.orq/snow. Good for business.. Good for our community! Keep sidewalks cleared of snow and ice. Snow and ice must be removed within 48 hours after snowfall has stopped. City of Spokane Valley Code Enforcement, 509-921-1000. Online reporting at spokanevalley.org/CARES Tier I: First Priority Because they are more heavily used by Safe Routes Schoolspedestrians, Tier I areas are the most to critical for sidewalk snow and ice Commercialfretail/industrial areas rernoval. As such, they are the first priority for enforcement. Tier II: Second Priority Tier II areas include the remaining residential areas in the city and are the Residential areas I I secondary focus for enforcement. 10 Pedestrian Safety Sidewalk snow and ice removal is important for the safety and well-being of pedestrians in aur community, especially schoolchildren, elderly, and others with mobility concerns. Businesses and residents are reminded that they are responsble for keeping sidewalks adjacent to their properties cleared of snow and ice. Sidewalk snow/ice removal regulations, including fines for non-compliance, have been adopted. (Ch. 7.45 SVMC) Snow Removal Compliance Snow and ice must be removed from sidewalks with 48 hours after snowfall has stopped. Fines for non-compliance are as follows: First violation within a 12 -month period $51.25 Second violation within a 12 -month period $51.25 Each additional violation within a 12 -month period $102.50 Resources for Elderly/Disabled Snow/ice removal resources may be available for elderly or disabled individuals who are physically and financially, unable to clear snow and ice from their sidewalks. See "2-1-1" information on the back of this brochure. Snow Removal Priorities See the Sidewalk Snow Removal Priority Map inside for information on areas identified for Tier I and Tier II enforcement priority. Snow Questions/ Concerns If you have questions or concerns about snow removal, contact us at 509-921-1000 or go to spokanevalley.orq/snowinfn for more information. Get Snowlnfo Updates by Email You can get emailed Snowlnfo Updates whenever snow plowing and/or de-icing are under way. Go to spokanevalley.org/signup and enter your email address. You can also hear recorded Snowlnfo Updates by calling 509-720-5311. United Wipes jp Get Connected. Ger Answers. Local public service and/or volunteer organizations may be available to help elderly or disabled community members who are physically and financially unable to clear their walkways. Call 2-1-1, or toll-free (866)-904- 9060 for information and referrals, or log onto win211.org for more information. (Income restrictions may apply.) "p kane 4000.Valley City of Spokane Valley 11707 E. Sprague Avenue, Suite 106 Spokane Valley, WA 99206 Ph: 509-921-1000 FAX: 509-921-1008 cityha I l©spokanevalley.org spokanevalley.org August 2016 SNOW INFO SIDEWALK SNOW: REMOVAL =; Questions? City of Spokane Valley - Office of the City Attorney 12 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING CHAPTER 7.45 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO SNOW AND ICE ON PUBLIC SIDEWALKS, AMENDING SVMC 7.05.040(C)(3), AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted several provisions relating to the use and obstruction of sidewalks in the City, which were dispersed within the Spokane Valley Municipal Code (SVMC); and WHEREAS, the accumulation of snow and ice on public sidewalks obstructs pedestrian traffic and creates an impediment to commercial activity. Allowing snow and ice to accumulate increases the likelihood that pedestrians will suffer injury while traveling on a public sidewalk. Additionally, the obstruction may force pedestrians off public sidewalks and into the path of motorized traffic in their attempts to find a safer route of travel. Finally, accumulations of snow and ice pose a significant hazard to school -aged children who require safe use of the public sidewalks to travel to and from school on a daily basis; and WHEREAS, the City has determined that it is appropriate to protect the life, health, and safety of its citizens to adopt additional regulations regarding the removal of snow and ice from sidewalks. Such regulations are within the police power granted to cities by Article XI, Section 11 of the Washington state Constitution and those vested in legislative bodies of noncharter code cities by RCW 35A.11.020; and WHEREAS, the City desires to amend 7.05.040(C)(3) to remove (C)(3) concerning accumulations of snow and ice on public sidewalks as a nuisance since a violation will now be classified as an infraction. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code 7.05.040 is hereby amended as follows: 7.05.040 Nuisances prohibited No person, firm, or entity shall erect, contrive, cause, continue, maintain, or permit to exist any public nuisances within the City, including any public rights-of-way abutting a person, firm, or entity's property. Prohibited public nuisances include, but are not limited to: C. Sidewalks. 1. Any protrusion, awning, or overhang that inhibits or obstructs use of a public walkway or sidewalk. 2. Any object, construction, or damage that inhibits or obstructs the surface use of a public walkway or sidewalk. 3. Snow or ice not removed from a public sidewalk within a reasonable time. 34. Accumulations of dirt or debris not removed from a public sidewalk. *** Ordinance Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 1 of 4 DRAFT Section 2. Adopting Spokane Valley Municipal Code chapter 7.45. A new chapter 7.45 is hereby adopted as follows: SVMC 7.45.010 — Purpose and Authority. The purpose of this chapter is to regulate accumulations of snow and ice on sidewalks. This regulation is undertaken in order to promote the safe and efficient movement of pedestrian traffic on sidewalks within City limits and to promote greater economic activity. The provisions of this chapter are adopted under the authority granted by RCW 35A.11.020, and are to promote the health, safety, and welfare of the citizens of the City. SVMC 7.45.020 — Definitions. Terms used within this chapter are defined as follows: "Accumulations of snow and ice" means snow and ice deposited by natural or artificial sources. "Artificial sources" means operations which result from human efforts that cause snow or ice to accumulate. These include, but are not limited to: 1. snow removal operations conducted by the City; and 2. snow removal operations conducted by private individuals or businesses. "Natural sources" means any natural occurrence which causes snow and/or ice to accumulate. These include, but are not limited to: 1. snow storms; and 2. freezing rain. "Sidewalks" means public sidewalks and does not include those sidewalks located entirely on private property. "Removal area" means areas classified Tier I priority or Tier II priority. "Tier I priority" areas include: 1. "Safe Route(s) to School" as delineated upon the official map, entitled Attachment A — Sidewalk Snow Removal Map; and 2. "Commercial areas" "Commercial, retail, and industrial areas" that currently include the following zoning districts as delineated on the official zoning map of the City: MUC Mixed Use Center District CMU Corridor Mixed Use District CC City Center District GO Garden Office District 0 Office District P/OS Parks/Open Space NC Neighborhood Commercial District C Community Commercial District RC Regional Commercial District I-1 Light Industrial District I-2 Heavy Industrial District Ordinance Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 2 of 4 DRAFT "Tier II priority" areas include: "Residential areas" which currently include the following zoning districts, delineated on the official zoning map of the City: R-1 Single -Family Residential Estate District. R-2 Single -Family Residential Suburban District. R-3 Single -Family Residential District. R-4 Single -Family Residential Urban District. MF -1 Multifamily Medium Density Residential District. MF -2 Multifamily High Density Residential District. SVMC 7.45.030 — Duty to Remove Snow and Ice from Sidewalks. as A. The owner or occupant of any real property located within or along a removal area shall remove or cause to be removed all accumulations of snow and ice from the sidewalks abutting adjacent to the property. B. Accumulations of snow and ice deposited during the day shall be removed from the sidewalk within 21 hours after the event causing it to accumulate has ceased. Accumulations of snow and ice deposited during the night shall be removed by 9:00 P.M. the following day. Accumulations of snow and ice shall be removed from the sidewalk within 48 hours after the event causing it to accumulate has ceased. C. Tier I priority areas shall be enforced prior to Tier II priority areas. SVMC 7.45.040 — Amnesty Periods. A. In the event accumulations of snow and ice are deposited in a manner or volume that makes their immediate removal impracticable, the City Manager may announce periods of amnesty during which failure to remove the accumulations of snow and ice will not result in a violation pursuant to SVMC 7.45.060. B. The announcement shall be accompanied by a public notice stating: 1. The circumstances necessitating the amnesty period; and 2. The amnesty period's duration, including the date and time that it will end. C. The City Manager may extend the amnesty period by issuing an additional announcement and public notice pursuant to SVMC 7.45.040(B). SVMC 7.45.050 — Improper Removal. Removing and depositing snow and ice in a manner which obstructs or creates an obstruction to vehicular or pedestrian traffic constitutes a misdemeanor pursuant to SVMC 8.25.030. SVMC 7.45.060 — Penalties. A. Any person or business found in violation of SVMC 7.45.030 shall be found to have committed a class 4 civil infraction, and shall be subject to the monetary penalties set Ordinance Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 3 of 4 DRAFT forth in RCW 7.80.120, as adopted or subsequently amended, including any applicable statutory assessments. B. Any person or business found in violation of SVMC 7.45.030 for a third time within a 12 month period, and all subsequent violations in that 12 month period, shall be found to have committed a class 3 civil infraction, and shall be subject to the monetary penalties set forth in RCW 7.80.120, as adopted or subsequently amended, including any applicable statutory assessments. SVMC 7.45.070 — Recurrent Violations After a citation has been issued, the violator shall have 48 hours to clear accumulated snow and ice from the sidewalk before another citation may be issued. SVMC 7.45.0080 — Defense for Violation. It shall be a defense to a violation of SVMC 7.45.030 if: 1. The subject property is a residence within a residentially or commercially zoned area occupied as a residence, regardless of zoning designation; 2. The violator is a senior citizen The violator is 65 years or older, or possesses a physical disability that has been verified by a medical doctor which prevents them from removing accumulations of snow and ice from the sidewalk; and 3. The violator can provide documentation that shows reasonable efforts to acquire obtain snow removal services were made but were unsuccessful. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Passed this ATTEST: day of , 2016. L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance Adopting SVMC 7.45 — Snow and Ice on Public Sidewalks Page 4 of 4 Pedestrian Safety Sidewalk snow and ice removal is important for the safety and well-being of pedestrians in our community, especially schoolchildren, elderly, and others with mobility concerns. Businesses and residents are reminded that they are responsible for keeping sidewalks adjacent to their properties cleared of snow and ice. Sidewalk snow/ice removal regulations, including fines for non-compliance, have been adopted. (Ch. 7.45 SVMC) Snow Removal Compliance Snow and ice must be removed from sidewalks within 48 hours after snowfall has stopped. Fines for non-compliance are as follows: First violation within a $51.25 12 -month period Second violation within a $51.25 12 -month period Each additional violation within a 12 -month period $102.50 Resources for Elderly/Disabled Snow/ice removal resources may be available for elderly or disabled individuals who are physically and financially unable to clear snow and ice from their sidewalks. See "2-1-1" information on the back of this brochure. Snow Removal Priorities See the Sidewalk Snow Removal Priority Map inside for information on areas identified for Tier I and Tier II enforcement priority. Snow Questions/ Concerns If you have questions or concerns about snow removal, contact us at 509-921-1000 or go to spokanevalley.org/snowinfo for more information. Get SnowInfo Updates by Email You can get emailed SnowInfo Updates whenever snow plowing and/or de-icing are under way. Go to spokanevalley.org/signup and enter your email address. You can also hear recorded SnowInfo Updates by calling 509-720-5311. United Way's * "Zit gig Get Connected. Get Answers. Local public service and/or volunteer organizations may be available to help elderly or disabled community members who are physically and financially unable to clear their walkways. Call 2-1-1, or toll-free (866)-904- 9060 for information and referrals, or log onto win211.org for more information. (Income restrictions may apply.) City of Spokane Valley 11707 E. Sprague Avenue, Suite 106 Spokane Valley, WA 99206 Ph: 509-921-1000 FAX: 509-921-1008 cityhall@spokanevalley.org spokanevalley.org September 2016 Show INFO SIDEWALK SNOW REMOVAL City of Spokane Valley Sidewalk Snow Removal Priority Map To see a larger version of this map, please visit our website at spokanevalley.org/snow. Good for business.. Good for our community! Keep sidewalks cleared of snow and ice. 1ibrrn Like Snow and ice must be removed within 48 hours after snowfall has stopped. City of Spokane Valley Code Enforcement, 509-921-1000. Online reporting at spokanevalley.org/CARES Tier I: First Priority Safe Routes to Schools Commercial/retail/industrial areas Because they are more heavily used by pedestrians, Tier I areas are the most critical for sidewalk snow and ice removal. As such, they are the first priority for enforcement. Tier II: Second Priority Residential areas Tier II areas include the remaining residential areas in the city and are the secondary focus for enforcement. 1 1 To: From: Re: DRAFT ADVANCE AGENDA as of September 8, 2016; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Tuesday, Sept 20, 2016 meeting cancelled Wed, Sept 21, 2016, Special Meeting - Study Session Format, 6:00 p.m. [due Tue, Se tt 133] 1. Outside Agency Presentations: Social Service & Economic Dev. Agencies — Chelsie Taylor (— 60 mins) 2. Property Tax Revenues — Chelsie Taylor (15 minutes) 3. Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 80 minutes] Sept 27, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Motion Consideration: 2017-2022 Stormwater Capital Improvement Plan — Eric Guth 3. Admin Report: Aggressive Solicitation Amendments — Erik Lamb, Kristopher Morton 4. Admin Report: City Manager Presentation of 2017 Preliminary Budget — Mark Calhoun 5. Admin Report: Advance Agenda — Mayor Higgins 6. Info Only: (a) Dept Reports; (b) Ecology Stormwater Grants FY 2018 [*estimated meeting: 70 minutes] [due Tue, Sept 20] (5 minutes) (10 minutes) (20 minutes) (30 minutes) (5 minutes) Oct 4 2016, Study Session Format, 6:00 p.m. 1. Emergency Preparedness — Cary Driskell, Ed Lewis (Dept Emergency Mgmt) 2. Ecology Stormwater Grants FY 2018 — Eric Guth 3. City Hall Update — Eric Guth 4. Budget Amendment, 2016 — Chelsie Taylor 5. Advance Agenda — Mayor Higgins [*estimated Oct 11, 2016, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2017 Proposed Budget — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. First Reading Proposed Ordinance re Property Tax — Chelsie Taylor [due Tue, Sept 27] (— 60 mins) (15 minutes) (10 minutes) (15 minutes) (5 minutes) meeting: 105 minutes] [due Tue, Oct 4] (10 minutes) (5 minutes) (10 minutes) 4. Motion Consideration: Fund Allocations to Social Service & Economic Dev Agencies — C.Taylor (25 min) 5. Motion Consideration: Ecology Stormwater Grants FY 2018 — Eric Guth (10 minutes) 6. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) 7. Info Only: (a) Sullivan/Euclid PCC Intersection Project; (b) CenterPlace Catering [*estimated meeting: 65 minutes] Oct 18, 2016, Study Session Format, 6:00 p.m. 1. CenterPlace Catering — Mike Stone 2. Advance Agenda — Mayor Higgins [*estimated Oct 25, 2016, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Proposed 2016 Budget Amendment — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Proposed Ordinance re Property Tax — Chelsie Taylor 4. First Reading Proposed Ordinance, 2016 Budget Amendment — Chelsie Taylor 5. First Reading Proposed Ordinance Adopting 2017 Budget — Chelsie Taylor 6. Motion Consideration: CenterPlace Catering Contract — Mike Stone [due Tue, Oct 11] (15 minutes) (5 minutes) meeting: minutes] [due Tue, Oct 18] (10 minutes) (5 minutes) (10 minutes) (10 minutes) (15 minutes) (15 minutes) Draft Advance Agenda 9/8/2016 1:29:40 PM Page 1 of 3 7. Admin Report: Periodic Review Draft Comp Plan, Planning Comm. Findings — Mike Basinger (45 minutes) 8. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) 9. Info Only: Department Reports [*estimated meeting: 115 minutes] Nov 1, 2016, Study Session Format, 6:00 p.m. 1. City Hall Update — Eric Guth 2. Draft 2017 Fee Resolution — Chelsie Taylor 3. Advance Agenda — Mayor Higgins [due Tue, Oct 25] (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 30 minutes] Nov 8, 2016, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Draft Comprehensive Plan and Development Regulations 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Proposed Ordinance, 2016 Budget Amendment — Chelsie Taylor 4. Second Reading Proposed Ordinance Adopting 2017 Budget — Chelsie Taylor 5. First Reading Proposed Ordinance Comp Plan & Dev. Regulations — Mike Basinger 6. Motion Consideration: Sullivan/Euclid PCC Intersection Project Bid Award — Steve Worley 7. Admin Report: LTAC Recommendations to Council — Chelsie Taylor [due Tue, Nov 1] (20 minutes) (5 minutes) (10 minutes) (15 minutes) (20 minutes) (10 minutes) (20 minutes) [*estimated meeting: 100 minutes] Nov 15, 2016, Study Session Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Nov 22, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Proposed Ordinance Comp Plan & Dev. Regulations 3. Admin Report: Advance Agenda — Mayor Higgins 4. Info Only: Department Reports Nov 29, 2016 — No Meeting — Thanksgiving Holiday Dec 6, 2016, Study Session Format, 6:00 p.m. 1. City Hall Update — Eric Guth 2. Advance Agenda — Mayor Higgins Dec 13, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed 2017 Fee Resolution — Chelsie Taylor 3. Motion Consideration: Funding Allocation, Lodging Tax — Chelsie 4. Admin Report: Advance Agenda — Mayor Higgins Dec 20, 2016, Study Session Format, 6:00 p.m. 1. Advance Agenda 2. Info Only: Department Reports (normally due for Dec 27 mtg) Dec 27, 2016 — No Meeting — Christmas Holiday [due Tue, Nov 8] (5 minutes) [due Tue, Nov 15] (5 minutes) — Mike Basinger (20 minutes) (5 minutes) [*estimated meeting: 30 minutes] Taylor [due Tue, Nov 29] (10 minutes) (5 minutes) [due Tue, Dec 6] (5 minutes) (15 minutes) (25 minutes) (5 minutes) [*estimated meeting: 50 minutes] [due Tue, Dec 13] (5 minutes) [*estimated meeting: minutes] January 3, 2017, Study Session Format, 6:00 p.m. [due Tue, Dec 27] 1. Mayoral Appointment: Two Planning Commissioners (3 -yr. terms) (5 minutes) 2. Mayoral Appointment: Two Members for Lodging Tax Advisory Committee (1 or 2 yr. terms) (5 minutes) 3. Mayoral Appointment: Councilmembers to Various Board and Committees for 2017 (10 minutes) 4. Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: minutes] Draft Advance Agenda 9/8/2016 1:29:40 PM Page 2 of 3 January 10, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins January 17, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda January 24, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins 3. Info Only: Department Reports January 31, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: AWC Citizen Action Days (Feb 15-16, 2017) District Court False Alarm Program GSI Contract follow-up Iron Horse State Park/John Wayne Trail Library District NLC City Summit (Nov 16-19) SRTMC Interlocal Agreement Term Limits TPP Discussion Undergrounding Utility Facilities, Nonabandonment [due Tue, Jan 3] (5 minutes) (5 minutes) [*estimated meeting: minutes] [due Tue, Jan 10] (5 minutes) [*estimated meeting: minutes] [due Tue, Jan 17] (5 minutes) (5 minutes) [*estimated meeting: minutes] [due Tue, Jan 24] (5 minutes) Draft Advance Agenda 9/8/2016 1:29:40 PM Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 9/13/2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: ITS (Intelligent Transportation System) Infill — Phase 1 Project, CIP 0201 GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Council reviewed Draft 2014-2019 Six Year Transportation Plan (TIP) 4-2-13 which included earliest project scope; Council adopted the 2016-2021 Six Year Transportation Improvement Program (TIP) which included this project, June 23, 2015, Resolution No. 15-005; Approved Resolution 16-005 adopting the 2016 Amended TIP which also included this project. BACKGROUND: The project installs Intelligent Transportation System (ITS) fiber optic lines in existing conduit along: University Rd between 4th and 16th; Sprague Avenue between 1-90 and Fancher; Fancher Rd between Sprague and Broadway; and Broadway between Fancher and Park to connect to the WSDOT 1-90 fiber trunk line. The project is funded by a $283,341 Congestion Mitigation and Air Quality (CMAQ) grant and a $44,221 match from City Fund 301 and $22,840 from Fund 302. The Engineer's construction estimate of $258,660.38 was just within the current project budget. Two bidders, Colvico Inc, and Power City Electric submitted bids. The $365,810.49 low bid submitted by Power City Electric was $107,150.11 above the Engineer's Estimate and will result in a $106,000 budget overage. The following three bid items account for the majority of the overage: Bid Item 133, Casing - $75,850 Overage The Engineer's Estimate was $150/LF for the 74 foot long casing and the Power City Electric unit bid price is $1,175/ LF. The project plans call for installation of 74 linear feet of 6 inch diameter casing, 5.5 feet below the Union Pacific Railroad tracks in the southbound, curbside lane of Fancher Road just north of the Sprague Avenue intersection. The day before the bid opening a bidder informed staff that his jack and bore sub -contractor had concerns that large boulders may exist near the surface and that a 14 inch diameter casing might be needed with up to 50 foot long pits required on either side. This perceived risk, coupled with working under Railroad permit requirements may have dramatically increased the unit bid price for the casing. This high cost may also be a result of a late season bid when the jack and bore subcontractors are busy. The City may obtain a substantial reduction in project cost by rebidding the project for spring 2017 construction. The City may also acquire subsurface boring information near the jack and bore location to help reduce perceived risk. Bid Item 135, Directional Boring - $18,490 Overage The Engineer's Estimate was $100/LF for 215 foot long directional boring on Broadway near Thierman Rd, and the Power City Electric unit bid price is $186/LF. The unit price for the Directional Boring on the Mansfield Avenue Connection project built last year was $96/LF and the Washington State Department of Transportation (WSDOT) Eastern Region average Directional Boring Bid item Unit price for Directional Boring is $58.85/LF. This high bid cost may also be a result of a late season bid when the jack and bore subcontractors are busy. The City may obtain a substantial reduction in project cost by rebidding the project for spring 2017 construction. Bid Item 107, Project Temporary Traffic Control - $20,000 Overage The Engineer's $25,000 lump sum estimate for traffic control was almost half of the Power City lump sum bid of $45,000. The high bid cost may be a result of Traffic Control sub -contractors being very busy at this time of year. A fall bid with a spring construction window may reduce this cost substantially. OPTIONS: This bid will be canceled and re -bid for spring 2017 construction. RECOMMENDED ACTION OR MOTION: None at this time. BUDGET/FINANCIAL IMPACTS: With the cancellation of this bid and re -bidding it for construction in 2017, staff believes the total project cost will be closer to the project budget of $350,402. STAFF CONTACT: Steve Worley, CIP Manager; Eric Guth, Public Works Director ATTACHMENTS: ITS Infill — Phase 1 (CIP 0201) Bid Tab BID TABULATION ITS Infill - Phase 1 CIP No. 0201, Fed Project No.: CM -1223(003) S'pokan Val ley Item 8 Units Power City Engineers Estimate Power City Electric Colvico Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Base Bid Schedule A - Work within City ROW - Tax Rule 171 L5 51,500.00 LS 51,300.00 201 PROJECT TEMPORARY TRAFFIC CONTROL LS 100 SPCC PLAN L5 1 LS $2,000.00 L5 5750.00 LS 5750.00 12 101 EROSION CONTROL L5 1 LS $4,000.00 LS 51,500.00 LS 53,500.00 55.00 102 MINOR CHANGE EST 1 515,000.00 515,000.00 515,000.00 515,000.00 515,000.00 515,000.00 51,000.00 103 MOBILIZATION LS 1 LS 514,026.12 LS 522,500.00 L5 529,650.00 51,900.00 104 CONSTRUCTION SURVEYING LS 1 LS 55,000.00 LS 53,000.00 LS 59,000.00 5495.00 105 RECORD DRAWINGS L5 1 LS $3,200.00 LS 55,000.00 15 55,000.00 52,800.00 106 POTHOLE EA 4 51,000.00 $4,000.00 5250.00 51,000.00 5550.00 52,200.00 51,675.00 107 PROJECT TEMPORARY TRAFFIC CONTROL L5 1 LS 525,000.00 LS 545,000.00 L5 548,850.00 210 108 SPOTTERS HR 8 550.00 5400.00 $55.00 $440.00 555.00 $440.00 CONDUIT PIPE 2 IN. DIAM. 109 PORTABLE CHANGEABLE MESSAGE 31095 HR 288 52.50 $720.00 510.00 52,880.00 510.00 52,880.00 EA 110 REMOVE CEMENT CONCRETE CURB L.F. 40 510.00 5400.00 510.00 5400.00 $55.00 $2,200.00 531,339.00 111 REMOVE CEMENT CONCRETE SIDEWALK/DRIVEWAY APPROACH S.Y. 33 522.00 5726.00 $30.00 5990.00 588.00 $2,904.00 112 SAWCUT ASPHALT CONCRETE PAVEMENT L.F.I. 1800 51.00 51,800.00 51.50 $2,700.00 $0.40 5720.00 $40,058.25 113 CRUSHED SURFACING TOP COURSE, 2IN. DEPTH S.Y. 20 515.00 5300.00 5125.00 52,500.00 517.60 5352.00 TOTAL (All schedules) Total Sch A+ Sch 8 114 CRUSHED SURFACING TOP COURSE, 4IN. DEPTH S.Y. 33 520.00 5660.00 590.00 52,970.00 520.00 5660.00 115 CRUSHED SURFACING TOP COURSE, 8 IN. DEPTH S.Y. 97 525.00 52,425.00 580.00 $7,760.00 560.50 $5,868.50 116 HMA CL 1/2 PG 70-28, 0.5 FT DEPTH, PATCH S.Y. 97 $50.00 $4,850.00 570.00 56,790.00 572.25 57,008.25 117 HMA CL 1/2 PG 70-28, MISCELLANEOUS AREAS S.Y. 5 5100.00 5500.00 5230.00 51,150.00 5225.00 51,125.00 118 JOINT ADHESIVE L.F. 175 55.00 5875.00 54.00 5700.00 53.50 5612.50 119 CEMENT CONCRETE CURB AND GUTTER L.F. 40 $25.00 51,000.00 565.00 $2,600.00 561.00 52,440.00 120 CEMENT CONC. SIDEWALK S.Y. 33 550.00 51,650.00 5105.00 53,465.00 5100.00 53,300.00 121 ADJUST EXISTING CATCH BASIN OR ORYWELL EA 2 $600.00 51,200.00 5550.00 51,100.00 5500.00 51,000.00 122 TOPSOIL, TYPE C 5.0. 115 510.00 51,150.00 525.00 52,875.00 54.50 5517.50 123 SEEDING, FERTILIZING AND MULCHING S.Y. 115 $5.02 5575.00 530.00 $3,450.00 510.00 $1,150.00 124 FIBER OPTIC PATCH PANEL (12 PORT) EA 6 51,000.00 56,000.00 5800.00 54,800.00 $765.00 $4,590.00 125 FIBER OPTIC PATCH PANEL (96 PORT) EA 1 54,500.00 54,500.00 5495.00 5495.00 $1,800.00 51,800.00 126 FIBER OPTIC SPLICE CLOSURE EA 6 52,200.00 $13,200.00 5500.00 53,000.00 5500.00 53,000.00 127 ETHERNET SWITCH EA 6 51,000.00 56,000.00 51,950,00 511,700.00 51,300.00 57,800.00 128 SFP MODULE (GIGABIT) EA 11 5400.00 54,400.00 51,050.00 511,550.00 5450.00 54,950.00 129 FIBER OPTIC CABLE (48 SMFO) L.F. 13850 53.00 $41,550.00 $1.30 518,005.00 55.00 559,250.00 130 PRETERMINATED STUB CABLE (125MFO) L.F. 880 53.00 52,640.00 54.00 53,520.00 54.50 $3,960.00 131 CAT6 ETHERNET CABLE L.F. 60 52.00 5120.00 51.50 590.00 52.50 5150.00 132 CONDUIT, HDPE 3IN. L.F. 74 515.00 51,110.00 510.00 $740.00 525.00 51,855.00 133 CASING L.F. 74 5150.00 511,100.00 51,175.00 585,950.00 5730.00 554,020.00 134 CONDUIT PIPE 2 IN. DIAM. L.F. 130 520.00 52,600.00 520.00 52,600.00 518.25 52,37250 135 DIRECTIONAL BORING L.F. 215 5100.00 521,500.00 5186.00 539,990.00 5127.00 $27,305.00 136 PULL BOX (STANDARD DUTY LID) EA 3 $3,500.00 510,500.00 53,300.00 59,900.00 52,900.00 $8,700.00 137 PLASTIC STOP LINE L.F. 5 515.00 575.00 $37.00 5185.00 534.25 5171.25 138 PLASTIC WHITE LANE LINE L.F. 50 57.00 5350.00 510.00 5500.00 59.50 5475.00 139 RELOCATE PULL BOX EA 1 51,500.00 51,500.00 51,200.00 51,200.00 51,650.00 51,650.00 Total Sched A - 5218,602.12 5331,745.00 5339,171.50 Base Bid Schedule B - Work on State & Pdvate Land Tax Rule 170 Power City ✓ ✓ 1 ✓ ✓ 200 MOBILIZATION 15 1 LS 53,432.12 L5 51,500.00 LS 51,300.00 201 PROJECT TEMPORARY TRAFFIC CONTROL LS 1 L5 52,50000 L5 53,500.00 LS 56,100.00 202 TOPSOIL, TYPE S.Y. 12 510.00 $120.00 525.00 5300.00 54.50 554.00 203 SEEDING, FERTILIZING AND MULCHING 5.1. 12 55.00 560.00 530.00 $360.00 $10.00 512000 204 FIBER OPTIC PATCH PANEL (12 PORT) EA 1 51,000.00 51,000.00 $385.00 5385.00 $765.00 5765.00 205 FIBER OPTIC PATCH PANEL (96 PORT) EA 1 54,500.00 54,500.00 51,900.00 51,900.00 51,800.00 51,800.00 206 FIBER OPTIC SPLICE CLOSURE EA 1 52,200.00 52,200.00 5495.00 5495.00 5500.00 5500.00 207 HUB ETHERNE75WITCH EA1 52,600.00 52,600.00 54,650.00 54,650.00 52,800.00 52,800.00 208 SFP MODULE (GIGABIT) EA 5 $400.00 52,000.00 51,050.00 55,250.00 5335.00 51,675.00 209 FIBER OPTIC CABLE (48 SMFO) L.F. 3230 53.00 59,690.00 $1.30 54,199.00 55.00 516,150.00 210 PREDETERMINED STUB CABLE (12 SMFO) L.F. 50 53.00 5150.00 5800 5400.00 58.00 5400.00 211 CONDUIT PIPE 2 IN. DIAM. L.F. 255 520.00 55,100.00 $20.00 55,100.00 $13.50 $3,442.50 212 PULL BOX (STANDARD DUTY LID) EA 1 $3,500.00 53,500.00 53,300.00 $3,300.00 52,900.00 $2,900.00 Total Sched e - 536,852.12 531,339.00 538,006.50 8.7% Tax 53,206.13 52,726.49 53,306.57 505 BTotal $40,058.25 • $34,065.49 541,313.07 TOTAL (All schedules) Total Sch A+ Sch 8 $258,660.38 • $365,810.49 5380,484.57 • Power 01ty Rounded Tax up to nearest dollar Bid Proposal Checklist Proposal Form Contractor's Administrative Information Bidder Qualification Statement Bid Deposit Form Bid Deposit Surety Form Recycled Materials Proposal Representations and Cenlfiratlons Nan.Collvsion Declaration Local Agency Certification Colvico Power City ✓ ✓ 1 ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓