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2016, 09-27 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, September 27, 2016 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Joe Pursch, Valley Fourth Memorial Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Sep. 27, 2016 Request for Council Action Form Totaling: $3,076,742.40 b. Approval of Payroll for Pay Period Ending September 15, 2016: $378,511.18 c. Approval of September 9, 2016 Council Minutes, Special Meeting, Council of Governments NEW BUSINESS: 2. Proposed Resolution 16-011, John Wayne Trail — Cary Driskell [public comment] 3. Motion Consideration: 2017-2022 Stormwater Capital Improvement Plan — Eric Guth [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 4. Aggressive Solicitation Amendments — Erik Lamb, Kristopher Morton 5. Acting City Manager's Presentation of 2017 Preliminary Budget — Mark Calhoun 6. Advance Agenda — Mayor Higgins Council Agenda 09-27-16 Formal Format Meeting Page 1 of 2 INFORMATION ONLY (will not be reported or discussed): 7. Department Reports 8. Ecology Stormwater Grants Fiscal Year 2018 9. Valleyfest CITY MANAGER COMMENTS ADJOURNMENT General Meetin,i Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1st 311 and 5t'—' Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 09-27-16 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2016 Department Director Approval: El Check all that apply: ® consent 0 old business 0 new business 0 public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 09/08/2016 09/16/2016 09/16/2016 09/21/2016 09/21/2016 VOUCHER NUMBERS TOTAL AMOUNT 39321— 39346; 731040 $338,514.76 39347 - 39395 $302,638.80 5624; 5640; 5641; 5643 $77,061.13 39396 — 39424 $2,355,300.71 6895 — 6917 $3,227.00 GRAND TOTAL: $3,076,742.40 Explanation of Fund Numbers found on Voucher Lists Other Funds 101— Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 — Civil Facilities Replacement 204 — Debt Service 301 — REET 1 Capital Projects 302 - REET 2 Capital Projects 303 — Street Capital Projects 309 Parks Capital Grants 310 — Civic Bldg Capital Projects 311— Pavement Preservation 312 — Capital Reserve 402 — Stoiniwater Management 403 — Aquifer Protection Area 501— Equipment Rental & Replacement 502 — Risk Management #001 - General Fund 001.011.000.511. City Counc 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.032.000. 001.058.050.558. 001.058.051.558. 001.058.055.558. 001.058.056.558. 001.058.057.558 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works CED - Administration CED — Economic Development CED — Development Services -Engineering CED — Development Services -Planning CED — Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't -Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 09/08/2016 12:27:51 PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 39321 9/8/2016 000197 ACRANET 1659 39322 9/8/2016 003078 ALLWESTTESTING & ENGINEERING 82128 82139 39323 9/8/2016 001310 ARROW CONCRETE & ASPHALT 39324 9/8/2016 000796 BUDINGER & ASSOCIATES INC 15539 M16278-1 39325 9/8/2016 005167 CASCADE CABLE CONSTRUCTORS INC 41789 39326 9/8/2016 000101 CDW-G 39327 9/8/2016 001888 COMCAST 39328 9/8/2016 000508 CONOCOPHILLIPS FLEET 39329 9/8/2016 001926 FARR, SARAH 39330 9/8/2016 001447 FREE PRESS PUBLISHING INC FCX8901 SEPTEMBER 2016 46719752 EXPENSES 46133 46134 39331 9/8/2016 001253 GORDON THOMAS HONEYWELL Aug 16 1042 39332 9/8/2016 004993 HARBAUGH & BLOOM P.S. 6-7-2016 Fund/Dept 001.018.016.518 311.000.221.595 313.000.215.594 313.000.215.594 303.000.207.595 313.000.215.594 001.090.000.518 001.090.000.518 001.058.057.558 001.018.014.514 001.058.056.558 001.013.000.513 001.011.000.511 001.013.099.513 Description/Account Amount EMPLOYEE BACKGROUND CHECK Total : 216-042T2 MATERIALS TESTING 216-111 MATERIALS TESTING Total : 0215 -NEW CITY HALL PARKING LO Total : 0207 -INDIANA -EVERGREEN IMPRC Total : 0215 -CONDUIT CONNECTION CON Total : NIC CARDS FOR DELL SERVERS A Total : INTERNET CITY HALL Total : AUGUST 2016 FLEET FUEL BILL Total : EXPENSE REIMBURSEMENT Total : LEGAL PUBLICATION LEGAL PUBLICATION GOVERNMENTAL AFFAIRS PROFESSIONAL SERVICES Total : Total : 122.00 122.00 5,674.12 4,472.50 10,146.62 815.25 815.25 1,547.95 1,547.95 10,779.56 10,779.56 1,050.63 1,050.63 106.15 106.15 2,438.30 2,438.30 87.48 87.48 58.75 89.60 148.35 3,992.50 3,992.50 2,193.75 Page: 1 vchlist 09/08/2016 12:27:51 PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 39332 9/8/2016 004993 004993 HARBAUGH & BLOOM P.S. 39333 9/8/2016 001728 HP FINANCIAL SERVICES CO 39334 9/8/2016 001104 MCCAIN INC. 39335 9/8/2016 002203 NAPA AUTO PARTS 39336 9/8/2016 001035 NDM TECHNOLOGIES INC 39337 9/8/2016 000652 OFFICE DEPOT INC. 39338 9/8/2016 002534 PEAK SOFTWARE SYSTEMS 39339 9/8/2016 000019 PURFECT LOGOS LLC 44252 39340 9/8/2016 000675 RAMAX PRINTING & AWARDS INC 28567 39341 9/8/2016 002835 SCS DELIVERY INC 8921 39342 9/8/2016 000230 SPOKANE CO AUDITORS OFFICE (Continued) 600501987 INV0211990 753182 755745 25058 25061 859756431001 859897291001 860958169001 860959498001 860959499001 861248410001 861321399001 017205 Fund/Dept 001.090.000.548 303.000.238.595 101.000.000.542 101.000.000.542 001.090.000.518 001.090.000.518 001.090.000.519 001.090.000.518 001.090.000.519 001.090.000.519 001.090.000.519 001.018.014.514 001.090.000.519 001.076.099.576 001.058.056.558 001.058.056.558 001.011.000.511 AUGUST 2016 303.000.238.595 Description/Account Amount SCHEDULE 572E3651 0238 SUPPLIES Total : Total : Total : SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR MAINTENANCE SH Total : QUARTERLY SENTINEL IPS QUARTERLY SENTINEL EPS Total : OFFICE SUPPLIES: IT COMPUTER HARDWARE OFFICE SUPPLIES: GEN'L GOV'T OFFICE SUPPLIES: GEN'L GOVT OFFICE SUPPLIES: GEN'L GOVT OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: GEN'L GOVT Total : SWIMMING POOLS CASH REGISTE Total : SIGN NAME PLATE Total : Total : PACKAGE DELIVERY FOR COUNCI Total : 2,193.75 830.28 830.28 14,926.67 14,926.67 34.89 6.48 41.37 1,197.00 1,197.00 2,394.00 77.25 50.64 188.28 61.33 18.99 28.96 -4.85 420.60 1,674.00 1,674.00 38.05 38.05 20.66 20.66 125.00 125.00 RECORDING FEES 1,084.00 Page: 2 vchlist 09/08/2016 12:27:51 PM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice 39342 9/8/2016 000230 000230 SPOKANE CO AUDITORS OFFICE (Continued) 39343 9/8/2016 000001 SPOKANE CO TREASURER 39344 9/8/2016 000065 STAPLES ADVANTAGE 39345 9/8/2016 002597 TWISTED PAIR ENTERPRISES LLC 39346 9/8/2016 000087 VERIZON WIRELESS 731040 9/2/2016 000001 SPOKANE CO TREASURER 27 Vouchers for bank code : apbank 27 Vouchers in this report 42000300 51503397 3313100578 3313100579 3313100580 8312016 9770558297 AUGUST 2016 Fund/Dept Description/Account Amount Total : 001.016.000.554 ANIMAL CONTROL SERVICE SEPTI 001.016.000.523 AUGUST 2016 HOUSING 001.090.000.519 001.090.000.519 001.090.000.519 001.011.000.511 001.032.000.543 001.016.000.515 Total : OFFICE SUPPLIES: GENERAL GOV OFFICE SUPPLIES: GENERAL GOV OFFICE SUPPLIES: GENERAL GOV Total : BROADCASTING COUNCIL MEETIN Total : AUGUST 2016 VERIZON CELL PHO Total : SPOKANE COUNTY SERVICES Total : 1,084.00 20, 517.41 110,241.18 130,758.59 28.61 30.43 32.60 91.64 1,948.00 1,948.00 1,826.97 1,826.97 148,906.39 148,906.39 Bank total : 338,514.76 Total vouchers : 338,514.76 Page: 3 vchlist 09/08/2016 12:27:51 PM Voucher List Page: 4 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 4 vchlist 09/16/2016 9:20:01AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 39347 9/16/2016 002931 ALL WESTERN INDUSTRIAL SUPPLY 103210 39348 9/16/2016 003076 AMSDEN, ERICA 39349 9/16/2016 004439 BIRCH COMMUNICATIONS INC 39350 9/16/2016 000918 BLUE RIBBON LINEN SUPPLY INC 39351 9/16/2016 000101 CDW-G 39352 9/16/2016 002572 CINTAS CORPORATION 39353 9/16/2016 000957 COBALT TRUCK EQUIPMENT Expenses Expenses 22190342 9781402 S0144102 S0144172 F D N 7353 606206330 606207578 606207745 606208838 606210120 606210300 606211396 SS22655 39354 9/16/2016 001157 COUNTRY HOMES POWER EQUIP 127817 8/29/2016 39355 9/16/2016 002604 DELL FINANCIAL SERVICES LLC Fund/Dept 101.000.000.542 001.032.000.543 001.032.000.543 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.090.000.518 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 101.042.000.542 101.042.000.542 101.042.000.542 78662766 001.090.000.548 Description/Account Amount SUPPLIES: PW - SNOWPLOWS Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : PHONE SERVICE AT CENTERPLAC Total : LINEN SERVICE AND SUPPLY FOR LINEN SERVICE AND SUPPLY FOR LINEN SERVICE AND SUPPLY FOR Total : COMPUTER HARDWARE Total : SERVICES AT MAINT SHOP: CONTI SERVICES AT MAINT SHOP: CONTI SERVICES AT MAINT SHOP: CONTI SERVICES AT MAINT SHOP: CONTI SERVICES AT MAINT SHOP: CONTI SERVICES AT MAINT SHOP: CONTI SERVICES AT MAINT SHOP: CONTI Total : TOMMYGATE FOR PW SUPPLIES: STREET LATE FEE Total : Total : 47.12 47.12 21.06 17.28 38.34 215.80 215.80 214.73 55.85 27.00 297.58 464.21 464.21 91.06 91.06 318.19 117.10 105.13 275.76 105.13 1,103.43 2,967.51 2,967.51 31.24 5.59 36.83 COMPUTER LEASE: 001-8922117-0 1,006.63 Total : 1,006.63 Page: vchlist 09/16/2016 9:20:01 AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39356 9/16/2016 000734 DEPT OF TRANSPORTATION 39357 9/16/2016 003717 DURHAM SCHOOL SERVICES LP 39358 9/16/2016 002157 ELJAY OIL COMPANY 39359 9/16/2016 003392 EPICENTER SERVICES LLC 39360 9/16/2016 002308 FINKE, MELISSA 39361 9/16/2016 001447 FREE PRESS PUBLISHING INC 39362 9/16/2016 002992 FREEDOM TRUCK CENTERS 39363 9/16/2016 000609 GENDRONS CO 39364 9/16/2016 001296 H.D. FOWLER CO INC 39365 9/16/2016 001723 HEDEEN & CADITZ PLLC RE-313-ATB60815044 RE-313-ATB60815049 91355955 91355975 91355990 91356033 91356034 0779504 2016-18 Sept 2016 46170 46171 PC001351528:01 PC001351528:02 PC001352350:01 7465 14316847 8215 8248 Fund/Dept 101.042.000.542 101.042.000.542 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 101.000.000.542 106.000.000.537 001.076.301.571 001.013.000.513 001.058.056.558 101.000.000.542 101.000.000.542 101.000.000.542 402.402.000.531 101.042.000.542 001.013.015.515 001.013.015.515 Description/Account Amount REIMBURSE TRAFFICE SVCS MAlI' REIMBURSE ROADWAY MAINT Total : TRANSPORTATION FOR SUMMER TRANSPORTATION FOR SUMMER TRANSPORTATION FOR SUMMER 1 TRANSPORTATION FOR SUMMER TRANSPORTATION FOR SUMMER Total : FUEL FOR MAINT SHOP- SNOWPL' Total : Total : Total : Total : Total : Total : Total : PROFESSIONAL SERVICES INSTRUCTOR PMT LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW 4,647.95 16,195.19 20,843.14 190.51 119.07 119.07 119.07 172.89 720.61 42.22 42.22 3,437.78 3,437.78 82.50 82.50 25.00 77.35 102.35 69.25 20.65 320.66 410.56 271.75 271.75 30.53 30.53 PROFESSIONAL SERVICES 4,757.50 PROFESSIONAL SERVICES 55.00 Page: --2— vchlist 09/16/2016 9:20:01 AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39365 9/16/2016 001723 001723 HEDEEN & CADITZ PLLC 39366 9/16/2016 002882 HOFFMAN MUSIC COMPANY 39367 9/16/2016 001728 HP FINANCIAL SERVICES CO 39368 9/16/2016 002538 HYDRAULICS PLUS INC 39369 9/16/2016 005269 INDUSTRIAL WELDING CO INC 39370 9/16/2016 003362 INLAND GEAR 39371 9/16/2016 000070 INLAND POWER & LIGHT CO 39372 9/16/2016 000388 IRVIN WATER DIST. #6 39373 9/16/2016 001635 ISS FACILITY EVENT SERVICES 39374 9/16/2016 002259 MENKE JACKSON BEYER LLP 39375 9/16/2016 000132 MODERN ELECTRIC WATER CO 39376 9/16/2016 000132 MODERN ELECTRIC WATER CO 39377 9/16/2016 000239 NORTHWEST BUSINESS STAMP INC. (Continued) SI -301051 600503791 20771 FC 3322 25820 2301 Aug 2016 1078738 1082514 439 499 Aug 2016 AUG 2016 97585 Fund/Dept 001.076.305.575 001.090.000.548 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.542 001.076.300.576 001.076.305.575 001.076.305.575 001.013.015.515 001.013.015.515 101.042.000.542 001.076.302.576 001.018.016.518 Description/Account Amount WINDSCREEN FOR AT831 B SCHEDULE 572DD016 Total : Total : Total : DIAGNOSE HYDRAULIC PUMP: LAE Total : Total : Total : Total : Total : FINANCE CHARGE LABOR AND PARTS UTILITIES:AUG 2016 PW UTILITIES: PARKS & PW EVENT SVCS FOR CENTERPLACE EVENT SVCS FOR CENTERPLACE Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : UTILITIES: AUG 2016 PW UTILITIES: AUG 2016 PARKS Total : 4,812.50 70.60 70.60 745.84 745.84 92.40 92.40 14.35 14.35 2,288.77 2,288.77 427.34 427.34 316.09 316.09 36.87 68.48 105.35 15.00 292.50 307.50 8,584.28 8,584.28 6,025.72 Total : 6,025.72 NAME BADGE 16.85 Page: 7 vchlist 09/16/2016 9:20:01 AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39377 9/16/2016 000239 000239 NORTHWEST BUSINESS STAMP INC (Continued) 39378 9/16/2016 000652 OFFICE DEPOT INC. 39379 39380 39381 9/16/2016 005049 9/16/2016 001161 9/16/2016 002520 PEDERSON, MICHAEL ROY PROVISIONAL STAFFING SERVICES RWC GROUP 39382 9/16/2016 000709 SENSKE LAWN & TREE CARE INC. 39383 9/16/2016 004943 SMARTLITE 855119545001 855123458001 856739906001 857196034001 857198374001 859258211001 Aug 2016 3008-0500039293 3008-0500039361 Fund/Dept 001.032.000.543 001.032.000.543 001.032.000.543 001.032.000.543 001.032.000.543 001.032.000.543 101.042.000.542 001.032.000.543 001.032.000.543 Description/Account Amount OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW DEAD ANIMAL REMOVAL Total : Total : Total : TEMP SERVICE: JENNIFER DANIEL TEMP SERVICE: JENNIFER DANIEL Total : 35059N 101.000.000.542 SUPPLIES: MAINT SHOP 35136N 101.000.000.542 SUPPLIES FOR #208 287978 6742934 6794945 6794951 6855748 6887801 7343297 7426496 7431316 7448392 7448839 7455902 158516 402.402.000.531 402.402.000.531 402.402.000.531 402.402.000.531 001.223.40.00 001.076.305.575 402.402.000.531 101.042.000.542 101.042.000.542 001.076.300.576 001.016.000.521 101.042.000.542 001.076.305.575 Total : 895 CONTRACT MAINTENANCE 2016 ROADWAY LANDSCAPING SE 895 CONTRACT MAINTENANCE 2016 ROADWAY LANDSCAPING SE CONTRACT MAINT: PARKS AUG 20 QUARTERLY PEST CONTROL AT CI LANDSCAPING SERVICES FLAGGING SERVICES FLAGGING SERVICES MISC PARK REPAIRS MONTHLY SVCS AT PRECINCT: AU FLAGGING SERVICES Total : 16.85 18.46 55.42 29.34 24.49 -29.34 28.25 126.62 825.00 825.00 1,053.36 1,094.40 2,147.76 180.28 1,245.04 1,425.32 530.46 6,430.89 530.46 6,430.89 58,934.26 353.27 2,850.00 169.57 508.72 1,603.37 1,074.94 169.57 79, 586.40 ADVERTISING FOR CENTERPLACE 550.00 Total : 550.00 Page: vchlist 09/16/2016 9:20:01 AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39384 9/16/2016 000001 SPOKANE CO TREASURER 39385 9/16/2016 000324 SPOKANE CO WATER DIST #3 39386 9/16/2016 001281 SPOKANE VALLEY ARTS COUNCIL 934001735 1418 2016 39387 9/16/2016 001083 STANDARD PLBG HEATING CONTROLS 54774 39388 9/16/2016 001969 SUNSHINE DISPOSAL 39389 9/16/2016 004740 THOMSON REUTERS -WEST 39390 9/16/2016 005210 TITAN CHAIN & SUPPLY LLC 39391 9/16/2016 001660 TITAN TRUCK EQUIP CO INC 1073775 834646471 4146 FC10185 39392 9/16/2016 000038 WASTE MANAGEMENT OF SPOKANE 0319115-2681-7 0319116-2681-5 0319117-2681-3 39393 9/16/2016 004917 WHITE, KARLA 39394 9/16/2016 000541 WONDERLAND NORTHWEST INC. 39395 9/16/2016 000487 YMCA OF THE INLAND NW Expenses 111 Sept 1 2016 Fund/Dept 001.016.099.594 309.000.242.594 001.090.000.550 001.016.000.521 101.042.000.542 001.013.015.515 101.000.000.542 402.402.000.531 402.402.000.531 001.076.305.575 001.016.000.521 001.018.014.514 001.076.301.571 001.076.302.576 Description/Account Amount Q1-16 CAD/RMS COST ADJUST Total : WATER METER FOR BROWNS PAF Total : 2016 ECO DEV GRANT REIMBURSI Total : AUGUST 2016 MONTHLY MAINT: PI Total : TRANSFER STATION SUBSCRIPTION SERVICES Total : Total : SUPPLIES FOR MAINT SHOP SND, Total : FINANCE CHARGE Total : WASTE MGMT: MAINT SHOP AUG WASTE MGMT: CENTERPLACE WASTE MGMT: PRECINCT Total : EXPENSE REIMBURSEMENT Total : SUMMER DAY CAMP FIELD TRIP Total : OPERATING EXPENSES Total : 25,486.54 25,486.54 16,230.00 16,230.00 18,983.63 18,983.63 623.61 623.61 797.47 797.47 781.32 781.32 574.53 574.53 28.38 28.38 173.27 740.40 283.09 1,196.76 24.57 24.57 1,142.41 1,142.41 96,182.00 96,182.00 Page: vchlist 09/16/2016 9:20:01AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 49 Vouchers for bank code : apbank Bank total : 302,638.80 49 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 302,638.80 Page: i lC vchlist Voucher List 09/16/2016 11:28:24AM Spokane Valley Page: { eY Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5624 9/20/2016 002227 IDAHO TAX COMMISSION Ben69394 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,856.54 Total : 1,856.54 5640 9/20/2016 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben69396 001.231.14.00 401A: PAYMENT 33,058.32 Total : 33,058.32 5641 9/20/2016 000682 EFTPS Ben69398 001.231.11.00 FEDERAL TAXES: PAYMENT 34,826.79 Total : 34,826.79 5643 9/20/2016 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLf Ben69400 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 7,319.48 Total : 7,319.48 4 Vouchers for bank code : apbank Bank total : 77,061.13 4 Vouchers in this report Total vouchers : 77,061.13 Page: (+ �I� vchlist Voucher List Page: 09/16/2016 11:28:24AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 09/21/2016 12:40: 29 P M Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39396 9/21/2016 000648 ABADAN REPROGRAPHICS 39397 9/21/2016 001107 ADVANCEDTRAFFIC PRODUCTS 39398 9/21/2016 004278 ARCHITECTS WEST INC 39399 9/21/2016 004231 BELSBY ENGINEERING 39400 9/21/2016 001816 BENTHIN & ASSOCIATES 39401 9/21/2016 000796 BUDINGER & ASSOCIATES INC 39402 9/21/2016 001122 CAMERON-REILLY LLC 39403 9/21/2016 002604 DELL FINANCIAL SERVICES LLC 39404 9/21/2016 003697 ELECTRIC LIGHTWAVE LLC 39405 9/21/2016 003682 EPIC LAND SOLUTIONS INC 67386 0000016036 0000016145 0000016147 0000016159 8653 16308 2532 2533 2534 M16277-2 PAY APP 1 PAY APP 1 78679407 14115454 0816-0577 0816-0646 0816-0650 Fund/Dept 311.000.226.595 303.000.238.595 303.000.238.595 303.000.238.595 303.000.238.595 313.000.215.594 001.058.055.558 303.303.123.595 303.303.123.595 303.000.238.595 311.000.229.595 303.000.238.595 303.000.234.595 001.090.000.548 001.090.000.586 303.303.142.595 303.000.238.595 303.000.247.595 Description/Account Amount PRINT SERVICE 0238 - PINES/MIRABEAU 0238 - PINES/MIRABEAU 0238 - PINES/MIRABEAU 0238 - PINES/MIRABEAU Total : Total : 0215 -CITY HALL DESIGN & CN ADI Total : PROFESSIONAL SERVICES Total : 0123 - SURVEYING SERVICES 0123 - SURVEYING SERVICES 0238 PROFESSIONAL SERVICES Total : 0229 - 32ND AVE PRESERVATION Total : 16-092: 0238 CONSTRUCTION 16-102: 0234 CONSTRUCTION CON 868.73 868.73 8,156.44 26,934.24 5,460.55 6,617.56 47,168.79 9,413.53 9,413.53 1,567.50 1,567.50 2,200.00 1,480.00 1,000.00 4,680.00 9,642.64 9,642.64 116,702.17 345, 916.52 Total : 462,618.69 COMPUTER LEASE: 001-8922117-0 Total : INTERNET SERVICE Total : 0142 -RIGHT OF WAY SERVICES 0238: 15-073 - ON CALL SVCS 0247: 15-073 D RW PROFESSIONA 1,049.27 1,049.27 235.78 235.78 898.04 2,840.20 3,916.00 vchlist 09/21/2016 12:40:29PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39405 9/21/2016 003682 EPIC LAND SOLUTIONS INC 39406 9/21/2016 000917 GRAYBAR 39407 9/21/2016 000313 INLAND ASPHALT COMPANY INC. 39408 9/21/2016 004464 KNOWLEDGENET 39409 9/21/2016 003959 MAX J KUNEY CO (Continued) 0816-0652 987074007 PAYAPP 2 PAYAPP 3 35373 PAYAPP 23 39410 9/21/2016 005115 NB STORMWATER ENGINEERING LLC, P 0003 39411 9/21/2016 000307 OFFICE OF THE STATE TREASURER AUGUST 2016 39412 9/21/2016 002424 PITNEY BOWES GLOBAL 3301348321 39413 9/21/2016 001089 POE ASPHALT PAVING INC. 45118 45119 39414 9/21/2016 000675 RAMAX PRINTING & AWARDS INC 28623 39415 9/21/2016 000308 SPOKANE CO PROSECUTING ATTY AUGUST 2016 39416 9/21/2016 000001 SPOKANE CO TREASURER 934001786 Fund/Dept 303.000223.595 001.090.000.518 311.000.221.595 311.000.229.595 001.018.014.514 303.303.155.595 402.000.193.531 001.016.000.586 001.090.000.518 402.402.000.531 101.042.000.542 001.058.057.558 001.016.000.586 001.016.099.594 Description/Account Amount CIP 223: 15-073 E RW SERVICES COMPUTER HARDWARE 422.50 Total : 8,076.74 Total : 0221-MCDONALD RD DIET CONSTI 0229 -CONSTRUCTION CONTRACT Total : KNOWLEDGENET EVERYTHING IT Total : 0155 - SULLIVAN RD WEST BRIDGE Total : CONSULTING SERVICES STATE REMITTANCE Total : Total : LEASE CONTRACT 2969758001 Total : 2016 STREET & STORMWATER MA 2016 STREET & STORMWATER MA Total : NAME PLATE Total : CRIME VICTIMS COMPENSATION F Total : 32.27 32.27 804,682.63 507,129.54 1,311,812.17 1,766.38 1,766.38 263,835.75 263,835.75 11,415.92 11,415.92 49,317.19 49,317.19 1,065.14 1,065.14 7,501.49 99,685.36 107,186.85 16.85 16.85 694.75 694.75 Q2-16 CAD/RMS 18,976.90 Page: vchlist 09/21/2016 12:40:29PM Voucher List Spokane Valley Page: i Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39416 9/21/2016 000001 000001 SPOKANE CO TREASURER (Continued) Total : 39417 9/21/2016 000710 SPOKANE COUNTY BAR ASSOCIATION 24087 001.013.015.515 DUES 2016-2017 C DRISKELL 40557 001.013.015.515 DUES 2016-2017 E LAMB Total : 18,976.90 105.00 105.00 210.00 39418 9/21/2016 001281 SPOKANE VALLEYARTS COUNCIL 2016 001.090.000.550 2016 ECO DEV GRANT REIMBURSI 18,953.00 Total : 18,953.00 39419 9/21/2016 000065 STAPLES ADVANTAGE 3313100573 001.090.000.519 OFFICE SUPPLIES: GENERAL GO) 38.03 Total : 38.03 39420 9/21/2016 001875 STRATA INCORPORATED SP160181-IN 311.000.233.595 0233: MATERIAL TESTING CONTRA 7,973.25 Total : 7,973.25 39421 9/21/2016 005314 US BANK 4363459 001.090.000.592 LTGO REFUNDING BONDS 2014 300.00 4364540 001.090.000.592 LTGO BONDS 1016 323.84 Total : 623.84 39422 9/21/2016 000980 WESTERN SYSTEMS INC 0000031037 0000031120 39423 9/21/2016 002501 WHITE BLOCK COMPANY 0231064 -IN 0231065 -IN 303.000.238.595 303.000.221.595 0238 - PINES/MIRABEAU 0221 -TRAFFIC EQUIPMENT Total : 311.000.229.595 CIP 0229 SUPPLIES 311.000.229.595 CIP 0229 SUPPLIES Total : 8,392.59 6,377.44 14,770.03 119.24 357.74 476.98 39424 9/21/2016 001885 ZAYO GROUP LLC SEPTEMBER 2016 001.090.000.518 DARK FIBER LEASE 253.01 SEPTEMBER 2016 001.090.000.518 INTERNET SERVICE 560.73 Total : 813.74 29 Vouchers for bank code : apbank Bank total : 2,355,300.71 29 Vouchers in this report Total vouchers : 2,355,300.71 vchlist 09/21/2016 12:40:29PM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: �L' vchlist 09/21/2016 1:14:28PM Voucher List Page: Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6895 9/21/2016 005316 BRAZELL, NATHAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 6896 9/21/2016 003212 CANCER CARE NORTH WEST PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 6897 9/21/2016 005317 CATO, RON PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 6898 9/21/2016 004661 DAVILA, PAOLA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 6899 9/21/2016 005318 DAVIS, RICK PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 6900 9/21/2016 005319 DRAGOMIR, ECATERINA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 250.00 Total : 250.00 6901 9/21/2016 005312 EAST VALLEY SCHOOL DISTRICT PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 300.00 Total : 300.00 6902 9/21/2016 005320 FLANAGAN, JENNIFER PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 6903 9/21/2016 005321 GLENROSE WARD PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 6904 9/21/2016 005322 GYLLENHAMMER, TRACY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 6905 9/21/2016 001552 HASSIE CAR CLUB PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEd 300.00 Total : 300.00 6906 9/21/2016 005323 HORNBERGER, CARRIE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 6907 9/21/2016 003518 IRONWORKERS LOCAL #14 PARKS REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Page: -a-- 17 vchlist 09/21/2016 1:14:28PM Voucher List Spokane Valley Page: Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8907 9Q1%2018 003518 003518 IRONWORKERS LOCAL #14 (Continued) Total : 75.00 6908 9/21/2018 005324 KELLY, WILLIAM PARKS REFUND 001.23710.89 DEPOSIT REFUND: DISCOVERY P1 75.00 Total : 75.00 6909 9/21/2016 005325 LARSON, SERENITY PARKS REFUND 001.23710.99 DEPOSIT REFUND: DISCOVERY P1 75.00 Total : 75.00 6910 9/21/2018 005328 MENDING FENCES FELLOWSHIP PARKS REFUND 001.23710.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 6911 9/21/2016 005327 OWENS, CAMERON PARKS REFUND 001.237.10.09 DEPOSIT REFUND: MIRABEAU MB 75.00 Total : 75.00 6912 9/21/2016 005328 SCHMITZ, SHAMRA PARKS REFUND 001237.10.99 DEPOSIT REFUND: MIRABEAU K8E' 468.00 Total : 468.00 6913 9/21/2018 005313 STRAUSBAUGH, FAWN PARKS REFUND 001.23710.99 DEPOSIT REFUND: MIRABEAU K4G 300.00 Total : 300.00 6914 021/2016 004072 STURM HEATING INC PARKS REFUND 001.23710.98 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 6915 021/2016 005076 TRU GREEN PARKS REFUND 001.23710.99 DEPOSIT REFUND: BROWNS PARI 75.00 Total : 75.00 6916 9/21/2018 005329 ZH|K8|NA|CELA, LOURDES PARKS REFUND 00123710.98 DEPOSIT REFUND: TERRACE VIEV 159.00 Total : 159.00 6917 9/21/2010 005330 ZHUCHENKD, LEO PARKS REFUND 001.23710.99 DEPOSIT REFUND: GREAT ROOM 250J00 Total : 250.00 23 Vouchers for bank code: pk-ref Bank tota: 3.227.00 23 Vouchers in this report Total vouchers : 3,227.00 vchlist 09/21/2016 1:14:28PM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2016 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing ['information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending September 15, 2016 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 280,165.04 $ $ 280,165.04 Benefits: $ 98,346.14 $ $ 98,346.14 Total payroll $ 378,511.18 $ $ 378,511.18 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES Special Regional Council of Governments Meeting Hosted by Spokane County Board of County Commissioners Friday, September 9, 2016 10:00 a.m. — 12:30 p.m. Spokane County Fair and Expo Center, Conference Facility 404 N Havana Street, Spokane Valley, Washington Attendance: Spokane Valley Council Mayor Rod Higgins Deputy Mayor Arne Woodard Councilmember Mike Munch Councilmember Ed Pace Absent: Councilmember Caleb Collier Councilmember Pam Haley Councilmember Sam Wood Staff Mark Calhoun, Acting City Manager Cary Driskell, City Attorney Chris Bainbridge, City Clerk Others in Attendance: Spokane County Commissioners Nancy McLaughlin and Shelly O'Quinn; and various elected officials and staff from within and around the region. 1. Welcome and Review of Meeting Agenda — Spokane Co. Commissioner Shelly O' Quinn Commissioner 0' Quinn welcomed everyone to the meeting and the microphone was passed around the room for self -introductions. 2. Fairchild AFB 92nd ARW - Commander Colonel Ryan Samuelson Colonel Samuelson gave a brief introduction of himself and explained the mission and vision of the 92nd Air Refueling Wing; spoke a little about their local partnership, and mentioned that Fairchild is the largest employer of the Inland Northwest. He also mentioned that the air show will return to Fairchild July 2017. 3. City and Town Updates — Priorities From Each Jurisdiction. Spokane Valley Deputy Mayor Woodard reported that Spokane Valley is working on its comprehensive plan; that the new City Hall building construction is going well; mentioned the Pines underpass of the BNSF (Burlington Northern Santa Fe) Railroad project which the City is working toward a 90% design complete, and likewise for the Barker BNSF Project; thereby allowing greater funding opportunities; and said that the Sullivan Road Bridge replacement should be completed by the end of 2016. Liberty Lake Mayor Steve Peterson said their city is growing rapidly; they are working on new roads and pavement on a regular basis; said the Town Square Project ballot issue failed by 103 votes, and they hope to put that out to the voters again in 2016. Council Member Dan Dunne noted they have acquired twenty-three acres inside the UGA (Urban Growth Area), and are working on trails and paths. Commissioner O'Quinn noted that Liberty Lake has a wonderful Farmers Market that will continue for the next four weekends. 4. Downtown Spokane Construction and Riverfront Park Updates — Mayor Condon Mayor Condon said the City passed a 20 -year street levy for $160 million total construction; said many of their projects are integrated with numerous utilities so the work can be done simultaneous; mentioned the work to clean up the River; and gave an update on the changes to Riverfront Park, including an ice ribbon, and new facility for the carrousel. Special Regional Council of Govemments Meeting 09/09/2016 Page 1 of 3 Approved by Council: DRAFT 5. City and Town Updates — Priorities From Each Jurisdiction. Spokane City Council Member Candace Mumm reported that they are working with Chief Williams and others to address standards for first responders; said they want to make sure when a call comes in that there is no problem in locating the address. Commissioner O'Quinn said she very much appreciates the new traffic light at Summit; and regarding the downtown construction, said many of the small businesses especially restaurants, were having trouble keeping clientele, and she has been working with the realtors and Home Builders Association to urge people to visit those restaurants, including having business meetings there to help them through this difficult time. Cheney City Administrator Mark Schuller said the city is working on improvement projects, including park updates; they too are working on their comprehensive plan and staff keeps busy; said they have a lean, mean and diligent staff and are gearing up for the fall when the students return. Speaking for the group of South Spokane County Cities, Micki Harnois invited people to visit Spangle, population about 280; Waverly, with a population of about 100, is experiencing water problems; Latah, with an equally small population; Fairfield, population of 100; and Rockford; said she appreciates the Current Magazine including Rockford, with a population of about 470, and said they are finishing up their sidewalk project, and mentioned the upcoming free Fair, which will be held next weekend. Commissioner 0' Quinn also mentioned upcoming Valleyfest in Spokane Valley. 6. Emergency Management Updates — Lisa Jameson, Spokane County Sheriff's Department Emergency Management Program Administrator Lisa Jameson said her focus with Emergency Management is program administration and preparedness; and that they serve all jurisdictions within the County; she said their mission is to work with the community to ensure the Greater Spokane area is prepared to protect against, respond to and recover from major emergencies and disasters; and that they are the coordinating agency during major emergencies and disasters; said their vision includes synchronizing communication flow between federal, state and local governments, as well as local agencies and the citizens of the area; they also help facilitate community preparedness, response and recovery efforts, and provide public education on a variety of emergency related topics. Ms. Jameson noted that she traveled about the area after last November's wind event, and the recent Spokane Complex fires, and she encouraged people to visit their website. 7. Election Update, Regional and National — Vicky Dalton, Spokane County Auditor Spokane County Auditor Vicky Dalton, along with Elections Manager Mike McLaughlin briefly spoke concerning the upcoming election, and mentioned the handout showing when various districts' levies expire; she showed a sample of a ballot, and mentioned that security is not a concern because the ballot tabulations are not connected to the Internet. 8. City and Town Updates — Priorities From Each Jurisdiction. A member of the Kalispell Council said they are working on economic development, and mentioned the opening of the Wellness Center. The Chewelah Bed and Breakfast was mentioned, as well as the $29 million dollar expansion of the 27 -hole golf course. Reardan Mayor spoke of their $727,000 CDBG (Community Development Block Grant) award to upgrade and replace some water lines. Millwood representative said they are working on creating an identity with a Welcome to Millwood sign at the corner of Trent and Argonne. AWC (Association of Washington Cities) Board Member Micki Harnois said they are working on and learning about lobbying for towns and cities' needs, and she mentioned the Champion Award given recently to Senator Padden for his work on police body cameras, as well as the Spokane Valley Nuisance Abatement legislation. 9. 2017 Legislative Priorities Discussion Commissioner 0' Quinn stated that they are trying to pull together the state representatives before they go into the 2017 session; she asked if any jurisdiction is interested in working to get the fifteen legislators together and discuss the challenges that some of these legislatives issues are going to cause for jurisdictions, such as the state taking away some tools and funds that we use relative to mandated issues. Spokane County Special Regional Council of Govemments Meeting 09/09/2016 Page 2 of 3 Approved by Council: DRAFT Assessor Vicky Horton mentioned the personal property tax exemption and the Public Record Act as issues for discussion. Other issues mentioned included lack of funding for programs such as the criminal justice program. Spokane Valley was among those jurisdictions indicating an interest. Commissioner O'Quinn said if anyone has ideas for the next Council of Governments meeting, to please feel free to contact her. There being no further business, at approximately 12:10 p.m., the meeting adjourned. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Special Regional Council of Govemments Meeting 09/09/2016 Page 3 of 3 Approved by Council: Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 27, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion consideration — Resolution 16-011 Supporting John Wayne Pioneer Trail. GOVERNING LEGISLATION: NA. PREVIOUS COUNCIL ACTION TAKEN: Request from Councilmember Wood to consider adoption of a resolution supporting the continued existence of the John Wayne Pioneer Trail; administrative report September 6, 2016. BACKGROUND: The John Wayne Pioneer Trail is a "rails -to -trails" project that connects with several other similar trails to form a nearly continuous trail system that runs from Washington's border with Idaho near Tekoa to North Bend, approximately 300 miles. A map is attached for more information on the entire system. Spokane Valley City Councilmembers received an email from Ted Blaszak, a Councilmember in Tekoa and also the President of the Tekoa Trail and Trestle Association, asking for the City's support for the Trail. Several jurisdictions in Washington have adopted resolutions very similar to the draft resolution included in this packet. Washington State Parks has been studying issues relating to this trail system, as set forth in an August 8, 2016 story in the Spokesman -Review. There are differing views on whether the Trail system should be maintained and enhanced. At the September 6, 2016 administrative report, Councilmember Collier asked what the State expenditures are to maintain the Trail. Staff have not been able to determine these costs. OPTIONS: (1) Approve Resolution 16-011; or (2) Request additional information from staff. RECOMMENDED ACTION OR MOTION: I move we approve Resolution 16-011 supporting the John Wayne Pioneer Trail, and request that staff send a copy to the Washington State Parks and Recreation Commission. BUDGET/FINANCIAL IMPACTS: Unknown. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed Resolution 16-011 supporting the John Wayne Pioneer Trail. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 16-011 A RESOLUTION REGARDING THE PRESERVATION OF THE JOHN WAYNE PIONEER TRAIL AS A RECREATIONAL AMENITY FOR CITIZENS ACROSS WASHINGTON, AND OTHER MATTERS RELATED THERETO. WHEREAS, the John Wayne Pioneer Trail is a 300 mile long stretch of former railway roadbed that runs from the western slopes of the Cascade Mountains to the Idaho border, and is the longest rail trail in the United States; and WHEREAS, the Washington State Parks Department and the Washington State Department of Natural Resources own the land the trail sits on; and WHEREAS, in 2002, the John Wayne Pioneer Trail was designated a National Recreational Trail by the federal government; and WHEREAS, the John Wayne Pioneer Trail is used by cyclists and horse riders, including the John Wayne Pioneer Wagons and Riders Association for their annual "Ride Across Washington" event; and WHEREAS, Fish Lake Trail, which turns into the Columbia Plateau Trail near Cheney, provides a direct connection from the City of Spokane to the John Wayne Pioneer Trail for recreational enthusiasts in the greater Spokane area; and WHEREAS, the City of Spokane has spent more than $3 million on improving the Fish Lake Trail, and long term plans anticipate spending another $4 million for the final phase of improvements; and WHEREAS, there have been recent discussions and suggestions regarding potentially closing the John Wayne Pioneer Trail east of the Columbia River; and WHEREAS, the closure of the John Wayne Pioneer Trail would decrease recreational opportunities for the citizens in the entire area, including Spokane Valley, and close a critical connection to Fish Lake Trail/Columbia Plateau Trail, and forfeit the right-of-way for any possible future rail transport connection; and WHEREAS, adjacent landowners have brought forward concerns about ongoing maintenance of the John Wayne Pioneer Trail. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington as follows: Section 1. Support for Preservation of the John Wayne Pioneer Trail. The City Council of the City of Spokane Valley expresses its support for the preservation of the John Wayne Pioneer Trail so that it can continue to serve as a recreational amenity for the residents of the state, including Spokane Valley, Resolution 16-011 - John Wayne Pioneer Trail - 1 - DRAFT and so that it can continue to provide economic development opportunities to the communities adjacent to and near the Trail's route. Section 2. Effective Date. This Resolution shall be effective upon adoption. Adopted this —r'' day of September, 2016. City of Spokane Valley R.L. Higgins, Mayor ATTEST: City Clerk, Christine Bainbridge Approved as to Form: Office of the City Attorney Resolution 16-011 - John Wayne Pioneer Trail - 2 - Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 27, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Approval of 2017-2022 Stormwater Capital Improvement Plan GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376; Storm and Surface Water Utility: Spokane Valley Municipal Code 3.80; RCW 36.36.040. PREVIOUS COUNCIL ACTION TAKEN: Approval 2016-2021 SW CIP June 9, 2015. Informational RCA September 6, 2016, and an Administrative Report presented to City Council on September 13, 2016. BACKGROUND: Staff has developed a Stormwater Capital Improvement Plan (SW CIP) that organizes and prioritizes top stormwater problems and concerns based on public health and safety needs and balances those needs with available local, state, and federal resources. The program identifies a list of projects that will make improvements to address or remedy top problems. Funding for projects in the SW CIP could come through grants, available capital funds in the Stormwater Utility 402 account, and the Aquifer Protection Area (APA) Fund 403. It includes a goal to balance working capital to $1.4M in reserves in the 402, and $800k in the 403 accounts. Fund strategy includes maximizing local funds to the highest extent through grant applications for outside funding of the highest priority projects. If the City does not receive grants in the amounts required for certain projects, the City could decide to proceed with the project with added local funds or delay the project until funding comes available. OPTIONS: Approve the 2017-2022 Stormwater Capital Improvement Plan, or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to approve the 2017-2022 Stormwater Capital Improvement Plan and authorize the Acting City Manager to apply for grants to assist in funding the Plan. BUDGET/FINANCIAL IMPACTS: Impacts include 2017 budget requests and discussion for future budget years in the 402 and 403 funding accounts. STAFF CONTACT: Eric Guth, Public Works Director; Art Jenkins, Stormwater Engineer ATTACHMENTS: 2017-2022 Stormwater Capital Improvement Plan 2017-2022 STORMWATER CAPITAL IMPROVEMENT PLAN SEPTEMBER 2016 Stiokane _.F Valley PUBLIC WORKS DEPARTMENT STORMWATER UTILITY 11 Page OVERVIEW The 2017-2022 Stormwater Capital Improvement Plan (SW-CIP) was developed to give Utility staff and City Leaders guidance and direction on what priority projects should be advanced for design and construction during the next six years. As approved by City Council, the plan allows Utility staff to apply for grants to assist in funding the projects listed in the plan. It also helps in the preparation of annual budgets in future years. This document outlines the current goals of the Capital Improvement Program, the 2017-2022 plan development, immediate year proposed budget levels, project summary listing, and proposed project locations, descriptions, and planning level cost estimates. CAPITAL PROGRAM GOALS The 2017-2022 Plan developed with the following program goals in mind: 1. Improve failing locations or areas that show the highest possibilities of flood damage. 2. Eliminate as many City -owned stormwater outfalls to surface waters by 2019. 3. Eliminate or reduce the highest potential threats to groundwater from stormwater facilities. 4. Leverage local funding to maximum extent by seeking and receiving grant funding. 5. Minimize disruption and lower overall costs to the public by partnering on other agencies or other public works projects. IMPROVEMENT PLAN DEVELOPMENT The plan's basis came about through the review, assessment, and evaluation of current needs and the assumed availability of future resources. IDENTIFIED NEEDS Needs identified included improvement of water quantity and quality benefits. The needs list came from the following: 1. Citizen action requests dealing with street runoff. These were investigated and evaluated for the seriousness and legitimacy of the cases reported. 21 2. A State Department of Ecology required assessment and retrofit plan of City -owned drywells to reduce threats to groundwater. 3. The NPDES Permit requiring improvements to protect surfaces waters of the State. 4. Staff identified problem locations in storm drainages, flood ways, and floodplains that run through, and infiltrate within the City limits. 5. Current City of Spokane Valley Goals, Priorities, and Requests. Conceptual ideas to mitigate or make improvements to address priorities furthered project lists. Additional development of concepts produced general information regarding size and scope of projects and included a planning level estimate. Many estimates in this plan do not have a complete project definition and therefore have a range of accuracy of 100% more or 50% less than incurred actual costs. As projects are defined better in upcoming years, accuracies will improve. FORECASTED AVAILABILITY OF FUTURE RESOURCES Future resources identified included grant funding, local stormwater utility fees, and aquifer protection fees: • Current levels of grant funding have increased over the past several years as the City took advantage of opportunities available through State Department of Ecology (Ecology) grants. In years past, the City has successfully apply for and received over $1M in funding annually, up until this last year. This last fiscal cycle saw grant funding elayed due to State budget constraints. It appears that the State will continue to offer these types of grants, although the total amount available to the City is up to the Legislature and scoring of the City's projects in a State-wide competitive process through the State Department of Ecology. The City of Spokane Valley was preliminarily awarded in 2015 and 2016 with several projects that may affect the 2017-2022 SW CIP. Five of these projects have been delayed due to current State fiscal budgets so it is unknown if and when the funding will be released. Projects have been adjusted in the schedule to reflect these recent changes for the 2017-2018 construction seasons. • In light of the fact that the City has enjoyed a well-managed and healthy capital fund balance in the Stormwater Utility and the Aquifer Protection Area fund each year, the City continues to be highly competitive for these types of grants due to the typical 13.5% to 25% required local match for many opportunities. 3I The health of the City's capital funding through local match from the 402 Stormwater Management Fund are moderately threatened as operational costs are expected to increase. Pressures on the recurring budget include inflation, responding to the large backlog of structural cleaning needs, and to adequately address the maintenance needs of an increasingly aging infrastructure. Local stormwater utility fees and budgets in the past have offered in the range of $200,000 to $400,000 each year towards capital stormwater improvements. Finding increased efficiencies has allowed the utility to experience savings on the recurring expense side, allowing for additional capital project work to be completed, as demonstrated recently in additional expenditures that brought the ending working capital amounts to an estimated $1.8M. • Aquifer Protection Fees were previously estimated to generate approximately $500,000 each year for the City, but actuals received from the County since 2013 have been less, averaging about $460,000/year. Adjustments to the 2017 suggested budget show this change in projected revenue amount to reflect the actual amounts received. It is important to note that the Aquifer Protection fees will sunset in 2025 under the arrangement passed by voters in 2004. During the next 4 years, it is suggested that the Stormwater Utility look at if there are projects needed and warranted to be funded in part by this funding mechanism past the 2025 sunset year. 41 Project 2017 300 2018 300 2019 300 2020 200 2021 200 2022 200 Total 1,500 Grant Status n/a SWMF 100% APA Annual Small Works Projects Retrofits with Pavement Preservation Projects 250 100 100 100 100 100 750 Delayed 100% Sprague, University to Park Stormwater Improvements 840 1100 1,940 Delayed 25% Spokane County Regional Decant Facility Canopy 600 600 *Reapply 25% Appleway Improvements, Farr to University 30 70 1000 1,100 *Reapply 25% Diversions: Havana, Pondersoa, Dishman-Mica, 14th, 8th 250 480 250 980 *Reapply 50% Pines & Grace Int Safety Cost Share 150 150 n/a 100% Effectiveness Studies 210 210 100% Watershed Studies 50 50 50 150 n/a 100% Wellhead Protection Study and Pre -Design 80 80 Apply x Dishman-Mica Infiltration Facility Plan 40 40 Apply x Petroleum Transport Routes, Spill Protection 25 175 200 Apply x NW Yardly Retrofits (Area NW of Fancher/Broadway) 100 1150 1,250 Apply x Montgomery, Argonne to Mansfield Retrofit 100 1000 1,100 Apply x NE Yardly Retrofits (Area East of Fancher & North of 1-90 100 900 1,000 Apply x Veracrest Groundwater/Stormwater Conveyance 350 350 n/a x Bowdish, 32nd to 20th SD Improvements 600 600 Apply x Argonne, 1-90 to Montgomery Retrofits 400 400 Apply x Sloan's Addition (15th/Stanley) 250 250 n/a x Heather Park (16th & Rocky Ridge) SD Improvements 300 300 n/a x (amounts shown in thousands) Totals: 1,240 1,600 2,540 2,095 2,725 2,750 12,950 2017 — 2022 STORMWATER CAPITAL IMPROVEMENT PLAN SUMMARY *projects that have delayed grant funding from FY 2016/2017 lists, staff suggests reapplication to compete on FY 2018 that may be funded first SIPage REVENUE Total 2017 projected beginning working capital 2017 project grant reimbursements Spokane County APA 2017 projected revenue 896,660 0 460,000 Total Fundin• Available: 1,356,660 EXPENDITURES Total 402 STORMWATER UTILITY FUND PROPOSED NON-RECURRING 2017 BUDGET REVENUE Total 2017 projected beginning working capital balance Remaining amount after 2017 recurring expenses 2017 Grants 1,876,010 113,428 210,000 Total Ca , ital Fundin I Available: 2,199,438 EXPENDITURES Total Capital — various projects Effectiveness Study Watershed Studies Pines & Grace Cost Share 300,000 210,000 50,000 150,000 Total Ex ' enditures: 710,000 2017 ENDING WORKING CAPITAL: $1,489,438 403 APA FUND PROPOSED NON-RECURRING 2017 BUDGE 6IPage Capital — various projects 530,000 Total Ex ' enditures: 530,000 2017 ENDING WORKING CAPITAL: $826,660 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 27, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Amendment to SVMC 8.25.020, Aggressive Solicitation GOVERNING LEGISLATION: SVMC 8.25.020 PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: Spokane Valley Municipal Code ("SVMC") 8.25.020 currently addresses and regulates "Aggressive begging (panhandling)." Staff is proposing to amend SVMC 8.25.020 in light of a recent Washington Supreme Court case in which the court struck down a "begging" ordinance as an unconstitutional restriction on First Amendment protected speech. As currently written, SVMC 8.25.020 may not be enforceable because it does not regulate aggressive solicitation generally, but instead, it regulates aggressive begging for a particular purpose, i.e. begging for money or goods as charity. In City of Lakewood v. Willis, 375 P.3d 1056 (2016), Lakewood had an ordinance that prohibited begging in a number of public locations. After a challenge by a defendant cited under the ordinance, the court found the ordinance unconstitutional because it "impose[d] ... content -based speech restriction[s] in a substantial number of traditional public forums ...." and overturned the defendant's conviction. Id. at 1064. The court highlighted that the First Amendment protects "`charitable appeals for funds, . . . including appeals in the form of begging or panhandling . . . ." Id. at 1059 (internal citations omitted). Begging and panhandling, as protected free speech, may be subject to reasonable time, place or manner restrictions but the City "bears the burden of justifying its restrictions on speech." Id. An ordinance restricting protected speech in a public forum must be "content -neutral, .. . narrowly tailored to serve a significant government interest, and leave open ample alternative channels of communication." Id. The United States Supreme Court recently clarified that a law is "content based if 'on its face' [it] ... define[s] regulated speech by particular subject matter .. . [or] by its function or purpose.- Id. at 1063 (citing Reed v. Town of Gilbert, 135 S. Ct. 2218 (2015)). As currently written, SVMC 8.25.020 prohibits "aggressive begging in any public place in the City ...." SVMC 8.25.020(A). Through SVMC 8.25.020, the City is regulating protected speech— begging and panhandling—in all public forums based upon the content of the speech ("begging" for money or goods as charity). Thus, as written, SVMC 8.25.020 most likely would not comply with the Washington Supreme Court's decision in City of Lakewood v. Willis. Staff is proposing to amend SVMC 8.25.020 to comply with the recent case by (1) prohibiting aggressive solicitation of any kind in any public place in the City, (2) adding definitions for "aggressive solicitation" and "solicit" that are not content based, and (3) making minor alterations to ensure SVMC 8.25.020 is consistent with the proposed amendment. These changes also conform to the provisions set forth in SVMC 8.25.025, which regulate solicitation from occupants of any vehicle when the solicitor is physically present within, or subsequently enters a prohibited roadway. OPTIONS: Consensus to proceed with first reading at a future council meeting; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to proceed with first reading at a future council meeting. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Kristopher Morton, Legal Intern ATTACHMENTS: A. Proposed amendment to SVMC 8.25.020. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 16-014 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE 8.25.020, RELATING TO AGGRESSIVE SOLICITATION, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley ("City") previously adopted and amended Spokane Valley Municipal Code ("SVMC") 8.25.020 relating to aggressive begging; and WHEREAS, The U.S. Supreme Court in Reed v. Town of Gilbert, 1135 S. Ct. 2218, 192 L. Ed. 2d 236 (2015) and Washington State Supreme Court in City of Lakewood v. Willis, 375 P.3d 1056 (Wash. 2016) have recently clarified the extent by which cities may regulate protected forms of speech, including, begging, under the First Amendment; and WHEREAS, the City Council desires to ensure that SVMC 8.25.020 complies with the recent U.S. Supreme Court and Washington State Supreme Court decisions while still protecting public health, safety, and welfare; and WHEREAS, public health, safety, and welfare is threatened when individuals aggressively solicit on public property because pedestrians and motor vehicle drivers approached by individuals engaged in aggressive solicitation may become fearful for their health, safety, or general welfare, may be more susceptible to real or perceived coercion when such request is preceded, accompanied, or followed by intimidating words, action, or other behavior, or may be discouraged from returning to an area due to the fear of potential aggressive solicitation; and WHEREAS, pedestrians and motor vehicle drivers approached by individuals engaged in aggressive solicitation may attempt to vacate the area suddenly, potentially endangering themselves, the public, and property; and WHEREAS, the City's reasonable time, place, and manner restrictions on aggressive solicitation are a compelling government interest to protect the public health, safety, and welfare from intimidation and threats; and WHEREAS, the City seeks to balance its compelling government interest with protecting the rights of individuals to exercise their First Amendment rights safely; and WHEREAS, the proposed changes are in the best interest of the health, safety, and welfare of the citizens of the City. NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, ordains as follows: DRAFT Section 1. Purpose. The purpose of this Ordinance is to improve the health, safety, and welfare of the citizens of the City by prohibiting, and creating a remedy suited to address aggressive solicitation in public places within the City. Section 2. Amendment. Spokane Valley Municipal Code 8.25.020 is hereby amended as follows: 8.25.020 Aggressive_ solicitation A. Any person who engages in aggressive begging solicitation in any public place in the City as those terms are defined by this sectionSVMC 8.25.020 is guilty of a misdemeanor. B. As used herein in this section: 1. "Aggressive beggingsolicitation" means to beg solicit with intent to intimidate another person into giving money or goodscomplying with the solicited request. 2. "BeggingSolicit" means: to ask for money or goods as a charity, whether by words, bodily gestures, signs or other means. a. Either orally or in writing, directly or by implication, to ask, beg, request or plead for employment, goods, services, financial aid, monetary gifts, or any article representing monetary value, for any purpose; b. Either orally or in writing, to sell or offer for immediate sale goods, services, or publications; c. To distribute without remuneration goods, services, or publications; or d. To solicit signatures on a petition or opinions for a survey. 3. "Intimidate" means to coerce or frighten into submission or obedience. 4. "Public place" means any road, alley, lane, parking area, sidewalk or any place, private or otherwise, adopted to and fitted for vehicular or pedestrian travel that is in common use by the public with the consent, expressed or implied, of the owner or owners; and any public playground, school grounds, recreation grounds, parks, parkways, park drives, park paths,. and rights-of-way open to the use of the public. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. DRAFT Passed this day of , 2016. ATTEST: L.R. Higgins, Mayor City Clerk, Christine Bainbridge Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: P:IClerklAgendaPackets for Web12016Iagendapacket 2016, 09-2711tem 5 2016 09 27 RCA City Mgr 2017 Budget presentation.docx Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action September 27, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: City Manager Presentation of the 2017 Budget. GOVERNING LEGISLATION: RCW 35A.33. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2017 Budget. A proposed budget is currently under review by the Acting City Manager and Finance Director. BACKGROUND: This marks the fourth occasion where the Council will discuss the 2017 Budget and by the time the Council is scheduled to adopt the 2017 Budget on November 8, 2016, will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: • June 14 Council Budget Retreat • August 9 Admin report: Estimated 2017 revenues and expenditures • September 13 Public hearing #1 on 2017 revenues and expenditures • September 27 City Manager's presentation of preliminary 2017 Budget • October 11 Public hearing #2 on 2017 Budget • October 25 First reading on ordinance adopting the 2017 Budget • November 8 Second reading on ordinance adopting the 2017 Budget Part of the ongoing budget development process, and in keeping with RCW 35A.33, Acting City Manager Mark Calhoun will present the 2016 Preliminary Budget for Council review. Until City Council adoption all figures currently included in the 2017 Budget worksheets are preliminary and subject to change by the Acting City Manager. OPTIONS: This is simply an update on the 2017 Budget development progress. RECOMMENDED ACTION OR MOTION: No action is required at this time BUDGET/FINANCIAL IMPACTS: Given that the budget will not be adopted by the Council until November 8, 2016, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Mark Calhoun, Acting City Manager ATTACHMENTS: • Power Point presentation. 1 Spokane" jUalley City Manager's 2017 're iminary Budget Presentation to Council September 27, 2016 1 Spokan�� City Manager's jUalleyBudget Message Council Goals Fiscal Policies Budget Highlights Challenges Future Concepts Stiek'ane Dalley 2017 Council Goals • Continue to work with state and federal legislators for possible financial assistance for the Barker Road Bridge Grade Separation and Pines Road Grade Separation (overpass/underpass). • Develop a strategic plan for funding and completion of all grade separation projects. • Continue and expand, where possible, economic development efforts. Complete retail and tourism studies, develop and implement strategies. Complete the development of implementation of strategies for the retail and tourism studies that were complete in 2016. • Pursue a sustainability plan in connection with the City's Street Preservation program, to include sustained funding in the City's Street Fund #101 and Pavement Preservation Fund #311 to address concerns beyond the year 2021. • Evaluate and discuss increasing costs to public safety, including law enforcement. Seek long- term solutions to keeping costs in check while better serving the community. • Pursue financing for Browns Park, Balfour Park and Appleway Trail amenities. SOka .000vgalley 4 Fiscal Policies Stiekane Valley 5 FINANCIAL MANAGEMENT Maintain basic service levels with minimal resources to achieve success. 2) Minimize personnel cost/overhead by continuing to contract for many services. 3) Continue the 6 -Year Business Plan Process. jSpokaVnealley`E- FINANCIAL MANAGEMENT � 4) Leverage City funds with grant opportunities. 5) Minimize City Debt with a pay as you go philosophy. 6) Strive to prioritize spending in the annual budget process and minimize mid -year addition of projects and appropriations. The State of Washington sets the maximum level of allowable debt based on assessed value of property. The City of Spokane Valley currently utilizes only 2.35% of its total allowable debt capacity, and more importantly, only 11.74% of non - voted bond capacity. 7 s FINANCIAL OBJECTIVES 1) Adopt a General Fund Budget with recurring revenues equal to or greater than recurring expenditures. 2) Maintain a minimum General Fund Ending Balance of 50% of total recurring expenditures. 6 months of general fund operations 3) If necessary, utilize the Service Level Stabilization fund ($5.5 million) to maintain ending fund balance minimum. FINANCIAL OBJECTIVES 4) Commitment to the strategy the Service Level Stabilization Reserve Fund will not reduce below $3.3 million (60% of $5.5 million). 5) Property Tax assessment will increase by new construction in 2017. (Approximately $125,000; City will not take 1 property tax increase) 6) Grow our economy so our existing tax base can support our basic programs. Spokane.•*Valley COMMITMENT TO POLICIES Long term financial sustainability. Spokane Valley. Budget Highlights 11 2017 prioritized budget Community& Economic Development $3,733,412 Ops & Administration $2,295,154 Legislative & Execitive $1,758,856 Stormwater & A $2,989,072 Parks & Recreation Public Works $981,932 $2,831,033 General Government $1,240,850 Public Safety $25,095,372 Street Maintenance, Preservation & Capital Improvements X17,037,893 12 Spokane -- Lean Operations The proposed 2017 General Fund Budget reflects recurring expenditure growth of just 0.80% over the 2016 Amended Budget. FTE count is currently scheduled to increase by one from 87.4 employees in 2016 to 88.4 employees in 2017. City Hall Project jvauey Total project cost of $14.15 million is $250,000 less than our target budget of $14.4 million. Financed with $6.3 million cash set aside for this project + $7.85 million in LTGO bond proceeds. Bond repayment will take place over the 30 -year period 2016- 2045 at a fixed payment of $399,888. Annual bond payment is $34,712 less than our current annual lease rate of $434,600. ual O&M costs are budgeted at $303,918. 15 Comparison of property tax to Public Safety (Police, courts, etc.) $25,000,000 $20,000,000 $1 5,000,000 $10,000,000 $ 5,000,000 $11,614,500 $24,950,372 cek2 Spokane jvalie,, We Remain Fiscally 5ound Recurring Revenues Recurring Expenditures $40,O1 0, 822 $41 ,46� Difference $1,451,678 Spdkane j�allcy Sfiiikane Ending Fund Balance Projected fund balance at the end of 2017 is currently $22,910,588 or 57.26% of recurring expenditures = 6 month's operating expenses Sii•5Iwp Valley I MI ail • IP - 11111.11F1 PAVEMENT PRESERVATION, TRANSPORTATION & INFRASTRUCTURE *Wane u� 2017 Pavement Preservation Fund #311 Revenues #001 General Fund $953,200 #101 Street Fund 67,342 #301 Capital Projects Fund (1St %4% of REET) & 660,479 #302 Special Capital Projects Fund (2nd %4% REET) 660,479 Grants 340, 741 Total revenues $2,682,300 Expenditures 3,050,000 Revenues over (under) expenditures ($367,700) *Wane u� 2017 Street Capital Projects Fund #303 Revenues Grants & other outside sources Transfers from City Funds Total revenues Total Expenditures / Capital Projects Revenues over (under) expenditures $4,286,338 4,850,311 $9,136,649 9,136, 649 $ 0 21 Challenges Spokane Valley. 22 Siokane FINANCIAL CHALLENGES jvauey Declining telephone utility revenues in Street Fund #101. Balancing the cost of pavement preservation against other transportation and infrastructure needs. Railroad grade separation and quiet zone projects. Grants and declining matching funds. Spokane Pavement Preservation Fund #311 jValley Revenues Transfers in - #001 General Fund Transfers in - #101 Street Fund Proposed Budget 2017 953,200 67,342 Projected 2018 2019 2020 2021 953,200 67,342 953,200 67,342 953,200 67,342 953,200 67,342 Transfers in - #123 Civic Facility Replacement Fund 0 0 0 0 0 Transfers in - #301 REET 1 660,479 660,479 660,479 660,479 660,479 Transfers in - #302 REET 2 660,479 660,479 660,479 660,479 660,479 Grants Miscellaneous Total revenues Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 340,800 0 1,856,722 0 0 0 0 0 0 0 2,682,300 4,198, 222 2,341,500 2,341,500 2,341,500 3,050,000 3,050,000 3,050,000 3,050,000 3,050,000 (367, 700) 1,148, 222 (708, 500) (708, 500) (708, 500) 2,419,741 2,052,041 3,200,263 2,491,763 1,783,263 2,052,041 3,200,263 2,491,763 1,783,263 1,074,763 24 *Wane u� Real Estate Excise Tax Fund #'s 301 & 302 Estimated REET available on January 1 Estimated REET revenues Estimated approved capital expenditures (Engineer's estimate) Potential capital expenditures (Top 2 Outstanding Grant Applications) Barker Road / BNSF Grade Separation Transfer to Fund #311 - Pavement Preservation WSDOT Potential Grant Repayment June 1 debt service payment on 2014 LTGO bonds December 1 debt service payment on 2014 LTGO bonds Estimated REET available on December 31 Shaded areas reflect known figures. All other figures are estimates. 2016 3,322,385 2,002,000 (865, 319) 0 (280, 000) (730, 572) 0 (18, 400) (148, 400) 3,281,694 2017 3,281,694 1,603,400 /(679,642) (1,190, 669) (20, 000) (1,320,958) 0 (16, 450) (146, 450) 2018 1,510,925 1,602,000 0 0 (1,109, 000) (1,320,958) 0 (14, 500) (149, 500) 2019 518,967 1,602,000 0 0 (800, 000) (1,320,958) (284, 282) (12, 475) (152, 475) 2020 1,510,925 518,967 (449, 223) (449, 223) 1,602,000 0 0 0 (1,320,958) (105, 095) (10, 375) (150,375) 2021 (434, 026) (434, 026) 1,602,000 0 0 0 (1,320,958) 0 (8,275) (153, 275) (314,534) 25 Grade Separation Projects: Barker Rd Overpass Estimated cost of project (PW update Apr. '16, Financing secured (grants, etc) Amount remaining to be financed Bond issue costs (assumed at 2% of proceeds) Bond issue amount Repayment period (years) 30 Interest Rate Assumptions 4.50% $36,035,000 ($9,780,155) $26,254,845 $525,097 $26,779,942 Annual Bond Payment $ 1,644,062 Estimated Annual Pines Rd Underpass $19,765,000 $0 $19,765,000 $395,300 $20,160,300 Annual Bond Payment Park Rd Overpass $18,992,920 $0 $18,992,920 $379,858 $19,372,778 Annual Bond Payment Bond Payments Sullivan Rd Improvements $16,150,442 $0 $16,150,442 $323,009 Total $90,943,362 ($9,780,155) $81,163,207 $1,623,264 $16,473,451 $82,786,471 Annual Bond Payment Annual Bond Payment $ 1,237,672 $ 1,189,325 $ 1,011,331 $ 5,082,389 Sptikane jUalley 26 Si61ne Valley (all is not hopeless) *Wane u� Balanced Budget City is in Excellent Financial Condition Siokane 4•Valley Moderate Growth in Recurring Expenditures Budgeted General Fund Recurring Expenditures have grown by an average increase of 2.34% over the 6-year period that has lapsed between 2011 and 2017. HOWEVER... SOiolianeNotable Additions to ..Valley Recurring Expenditures Notable Additions to Year Budget General Fund Recurring Expenditures Added to Impact in the Years 2012 through 2017 Budget in 2016 - Greenacres Park (partial year) & Terrace View Park picnic shelter maintena 2012 - Economic Development 2012 - Pavement Preservation 2013 - Sprague Park / Library maintenance 2013 - West Gateway Signage maintenance 2013 - Discovery Playground Shelter maintenance 2013 - Greenacres Park maintenance (full year) 2013 - Appleway Trail maintenance, snow removal at Gateway and Balfour Parks, field mowing of Greenacres Park North, graffiti removal at outdoor swimming pools 2015 7,231 - City Hall - estimated bond pmt in excess of $434.6k lease pmt 2015 67,600 - City Hall - estimated O&M costs 2015 271,700 - Addition of 2 police officers 2015 350,000 - Centennial trail maintenance agreement 2015 20,000 - City Hall - LTGO Bond payment savings over lease payment 2017 (34,700) - City Hall - estimated O&M costs 2017 303,918 74,323 200,000 953,200 3,691 3,756 5,000 29,806 2,255, 525 31 Budgeted General Fund Recurring Expenditures not including $2,255,525 of additional programs have grown by an average increase of 1.36% over the 6-year period that has lapsed between 2011 and 2017. 25,000,000 0,0 0,0nn 15,000,000 10,000,000 5,000,000 Sales Ta --• Collections 2004-2017 0 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 Budget Budget 33 Sample 2016 Tax Bill - Tax District #01144 Median Home Value $142,435 Most Populated District 15% Central Fire State City of Spokane Library Valley SD District #1 Schools Spokane County District Valley Spokane . - ax Assessor's Office 34 1 • 1 • N • • m Source - S•okane Count Assessor's Office $112,135 Median House Value in Spokane Valley *1.418 2016 Property Tax Rate per thousand of valuation (rounded from 1.482848) X211.21 ($17.60 per month) Annual homeowner cost helps to provide police protection, community planning, building services, parks and recreation, general government and more. 35 Retail Improvement Strategy. Tourism Enhancement Study. Comprehensive Plan. *Wane u� Summary Balanced Budget -City is in Excellent Financial Condition Sp"dk'ane jUallcy City of Spokane Valley, WA 2017 Preliminary Budget As of September 27, 2016 DRAFT This page left intentionally blank. Spokane flValley City Manager's Budget Message 2017 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: Sound Financial Position It is with pleasure that I present the attached 2017 Budget for the City of Spokane Valley. The City remains financially strong and continues to benefit from a history of prudent financial decisions that have been made since our 2003 incorporation. Consistently responsible budgeting and restrained spending has helped us achieve key Fiscal Policies and maintain an ending General Fund Balance equivalent to six -months of general fund operations. The City of Spokane Valley is an excellent example of how a City provides key services to the community while holding down taxes, fees and other charges. Additionally, our per capita employee count and personnel expenses are among the lowest (if not the lowest) of comparable size cities in the state and around the U.S. The City's chief budget priorities are public safety, pavement preservation, transportation and infrastructure (including railroad grade separations) and economic development. Ensuring that we've committed adequate resources to these activities accounts for much of the effort that staff collectively dedicates to the annual development of both our Business Plan and this budget document. We recognize that to ensure continued financial stability, it is imperative that recurring annual revenues be greater than or equal to recurring annual expenditures and this goal has again been achieved in the 2017 General Fund Budget. Beyond recurring operating activity however, due to our excellent financial condition, we are afforded the opportunity to use the portion of the General Fund balance that exceeds 50% for nonrecurring expenditures in pursuit of programs important to the City Council and community. Recent examples include General Fund contributions to each phase of the Appleway Trail project, Sullivan Road West Bridge Replacement project, Appleway road landscaping, a cash "down payment" for construction of a new City Hall and beginning to set money aside for future railroad grade separation projects. Fiscal Policies The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies appropriately dictate if the economic conditions deteriorate, future budget reductions may be triggered. 1 Financial Management — The City proposes to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs/overhead by continuing to contract for many services. 3. Continue the six-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 2.35% of its total debt capacity, and more importantly, only 11.74% of non -voted bond capacity. This reflects an exceptionally low debt burden. 6. Strive to prioritize spending in the annual budget process and minimize mid -year addition of projects and appropriations. Financial Objectives - The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Balance of at least 50% of recurring expenditures, which is the equivalent of six months of general fund operations. 3. If necessary, utilize the Service Level Stabilization Reserve Fund ($5.5 million) to maintain ending fund balance minimum. 4. Commitment to the strategy the Service Level Stabilization Reserve Fund will not reduce below $3.3 million (60% of $5.5 million). 5. Maintain the 2017 property tax assessment the same as 2016 with the exception of new construction. As in the previous seven years, the City will forego the one -percent annual increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy of $11,489,500 plus estimated new construction of $125,000 for a total levy of $11,614,500. The allowable potential increase will be banked for future use as provided by law. This effectively makes the eighth year in a row that we have not increased our City property tax assessment. 6. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2017 Budget Highlights Moderate Growth in Recurring General Fund Expenditures: Investing in essential core services identified by the Council and community establishes the baseline costs we have included in this budget. Similar to the trend experienced in most jurisdictions, we find that the cost of providing these services typically increases at a faster rate than the moderate growth we see in the underlying tax revenues that support essential core services. With that said however, City staff have met the challenge posed by Council to prepare a recurring General Fund budget with no greater than 1% growth, and in fact, the proposed 2017 Budget reflects expenditure growth of just 0.80% while at the same time maintaining historic levels of service. Public Safety Costs: Over the years Council has consistently committed to the maintenance and at times enhancement of public safety service levels and this is again reflected in the 2017 Budget where public safety costs including law enforcement, courts and jail related services 2 total $24,950,372 which is an amount equal to 215% of anticipated property tax collections (= $24,950,372 / $11,614,500). City Hall Construction Project: Since incorporation in 2003 the City has leased City Hall space from Northwest Christian Schools and over that time frame the City, like many of our residents, has debated whether we were better off to continue renting space or owning our own home. In 2015, the City made the decision to construct a new City Hall at a then estimated cost of $14.4 million. Through the balance of 2015 and into 2016 the City acquired land, contracted with an architect for design services, and finally in June 2016 began construction. With all costs for the facility finally committed, we now know the actual cost will be $14.15 million or $250,000 less than our initial target. We are financing the project with a combination of $6.30 million in cash we set aside for this project and $7.85 million in net LTGO bond proceeds. Repayment of the bonds will take place over the 30 -year period of 2016 through 2045 at a fixed average annual payment of $399,888 which is $34,712 less per year than the City's current annual lease payment of $434,600. We recognize that occupying a building we own will result in a number of costs we haven't historically borne as a tenant. This will include a variety of facility maintenance expenses including the possibility of hiring an additional employee (more fully articulated in the following discussion). In acknowledgment of this, the 2017 General Fund Recurring Budget includes a new department titled "City Hall Operations and Maintenance" that will account for the variety of costs we anticipate we will incur. The budget amount of $303,918 is included in the budget and is part of the 0.76% increase noted above. Staffing Levels: Staffing levels in 2017 are currently anticipated to increase by 1.0 full-time equivalent employee (FTE) to 88.4 FTEs from the 87.4 FTEs included in the 2016 Budget. The addition of the single FTE is directly related to the fact that in 2017 we will be in a City Hall structure that we own and operate as opposed to the space we have leased from Northwest Christian Schools since the City's incorporation in 2003. While in the leased space, we have been the tenant and relied upon the lessor/landlord to address all facility maintenance issues including snow removal from parking lots and sidewalks; janitorial services; heating and cooling system maintenance and repairs; grounds maintenance; and general facility maintenance. Once in our own facility we will be responsible for all of these services, so between now and our anticipated September 2017 occupancy we will need to determine whether we can best address our needs by either hiring an employee or contracting out the variety of services. Beyond maintenance at City Hall we believe this position could also be utilized at the City's Police Precinct, CenterPlace and our maintenance shop. At this point we consider the expenditure appropriation as a "holding -place" for the necessary budgetary authority but rest assured we will hire an additional employee only if we believe we can keep them meaningfully engaged in meeting the City's maintenance needs. Taking into consideration that we contract for police services and are served by Fire Districts and a Library District, for a major city we are operating substantially below the normal employee count at a significantly reduced cost. Spokane Valley personnel costs are approximately 20% of the total General Fund recurring expenditures. Spokane Valley staff levels average about one employee for every 1,065 citizens while comparable cities in the State of Washington with populations between 30,000 and 100,000 average one employee for every 262 citizens. While the survey is not scientific, the low employee per citizen ratio indicates the City of Spokane Valley is operating at a low, yet effective staffing level. Since incorporation, the City has taken a conservative approach to adding new staff and 3 continues to have the lowest employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley is a lean, productive City government. Pavement Preservation Fund: Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital project fund revenues and reserves for the purpose of financing our street preservation efforts. In 2017, our citizens will again see an aggressive program of repaving our roadways. Some may question paving roads that "don't look so bad" but the truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation treatments such as crack sealing or grinding and repaving. This is why the City of Spokane Valley has committed critical financial resources to the preservation of our transportation infrastructure. We hope you are as proud of our fine road system as we are! For 2017, projected expenditures for preservation are $3,000,000 and we will pay for this with a combination of $340,800 in grants, $367,700 in Pavement Preservation Fund #311 reserves and $2,341,500 in transfers from other City funds consisting of: • $953,200 from the General Fund • $ 67,342 from Street O&M Fund #101 • $660,479 from REET 1 Capital Projects Fund #301 • $660,479 from REET 2 Capital Projects Fund #302 While Pavement Preservation is one of our highest service and budget priorities we find that sustaining historic levels of service is becoming more of a challenge with each passing year. The following section titled "Challenges" articulates the issues we are currently facing. Challenges Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley has a number of on-going financial challenges. 1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver historic service levels This Fund depends upon a combination of gas and telephone tax receipts. • Because the gas tax is a flat amount per gallon, and because each generation of newer vehicles get better gas mileage, we find our gas tax revenues have recently hovered somewhere between either flat or declining. Due to the State Legislature's increase in the gas tax we are seeing a bit of an increase in 2016 and this is projected to continue into 2017. • The 6% telephone utility tax generated $3.1 million in the first year of implementation in 2009. Since that time however we have experienced a steady decline and at this point are projecting 2017 revenues of just $2,200,000. 2. Balancing the cost of pavement preservation against other transportation and infrastructure needs • Pavement preservation has historically been financed from a combination of sources including: o General Fund dollars, o Street Fund money, o real estate excise tax (REET) receipts, 4 o grants, and o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated towards this purpose. Because Fund #123 reserves will be fully depleted in 2016, beginning in 2017 the City will be forced to dedicate more REET receipts towards pavement preservation if we wish to maintain historic levels of funding. • Street construction and reconstruction projects are typically financed through a combination of state and federal grants plus a City match that normally comes from REET receipts. The more we apply REET dollars towards pavement preservation projects, the less able we are to leverage this revenue source towards street construction and reconstruction projects. If one assumes we are able to obtain street construction grants requiring a 20% City match, then every $1 of REET money we set aside for this purpose leverages a $5 project. 3. Railroad Grade Separation and Quiet Zone Proiects (overpasses and underpasses) Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying study outlined the need for a grade separation at four locations in Spokane Valley including: • Barker and Trent Road Overpass (estimated cost of $36.0 million), • Pines and Trent Underpass (estimated cost of $19.8 million), • Sullivan Road Overpass improvements (estimated cost of $16.1 million), and • Park Road Overpass (estimated cost of $19.0 million) Because grade separation projects are exceptionally expensive endeavors (totaling $90.9 million) and largely beyond our ability to finance through existing sources of internal revenue, the City has pursued grant funding from both the Federal and State Government over the past several years. We anticipate this is a discussion that will continue well into the future. 4. Grants and Declining Matching Funds City staff actively pursue funding commitments from other sources to help pay the cost of needed capital improvements related to pavement preservation; transportation including street construction and reconstruction; bridges; stormwater facilities; parks that benefit the community; and railroad grade separation projects. In 2017, a total of $23.28 million is budgeted to address capital projects and of this amount we anticipate $8.04 million (or 34.5%) of these costs will be offset with grant revenues. This figure is quite low in comparison to previous years and this is largely due to the City Hall project which is being financed with a combination of cash we set aside for this project and LTGO bond proceeds. If we exclude the $5.34 million budgeted for the City Hall project in 2017, the remaining capital projects total $17.94 million, of which $8.04 million (or 44.8%) is offset by grant revenues. Following is a history of the percentage of capital projects we have been able to cover with grant revenues: • 2017 Budget = 44.8% • 2016 Budget = 56.6% • 2015 Budget = 66.2% • 2014 Budget = 70.2% • 2013 Budget = 83.0% • 2012 Budget = 65.0% • 2011 Budget = 48.0% 5 Much of the deviation from year to year revolves around the amount of cash the City applies towards projects but we are always on the lookout for grant revenues to offset our costs. The City has historically maintained a fairly aggressive capital construction program and we will strive to do so in the future. The Budget for 2017 Strong but Guarded. Recognizing that fiscal health is at the core of providing good public services, one of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and ongoing maintenance of financial reserves since incorporation has served its intended purpose of providing Spokane Valley the means to sustain critical public services during the turbulent economic conditions that began in 2008 and only recently subsided. The 2017 budget again reflects a prudent and guarded increase in continuation of service delivery capabilities. These increases are carefully considered and well within the means of the City. Service delivery cannot grow faster than the economic development of the City. Balanced Budget: Means exactly what it says - expenses have been balanced with known or reasonably predictable revenues with no increase in property tax or in sales tax rates for the City (lodging tax rates are generally not paid by residents). The budget is designed to maintain the healthy, positive fund balance at year-end providing the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2017 and beyond. Future Concepts: The budget process is not static and Council, the citizens, and staff must collectively remain vigilant in our observance of economic trends that may impact current and future forecasts. Even as the 2017 Budget is adopted, we must remain mindful of the future economic opportunities and threats that might influence our multi-year forecast. Examples of potential impacts and adaptive future concepts are as follows: Retail Improvement Strategy - The City is actively engaged in growing our economy and in 2016 completed a retail improvement study. The analysis provides us with a better understanding of our retail trade area, retail demand, and demographics, and it is a tool that we believe we can leverage to attract businesses and facilitate growth in the City. The plan provides the City with retail strategies to support both existing retail and encourage new retail in an effort to retain local dollars and attract spending from outside our city limits. Tourism Enhancement Study — The previously noted Retail Improvement Study indicated that tourism related spending in Spokane Valley is underperforming. In order to address that finding the City commissioned a tourism enhancement study whose purpose will ultimately be to improve tourism and lodging activity by increasing overnight stays and tourism related spending, including dining and shopping sectors. This study was split into two phases and the first phase, which was completed in the March of 2016, focused on developing strategies. The second phase, which is anticipated to be complete in the latter part of 2016, will consider the potential feasibility and return on investment of those strategies identified in the first phase. 6 Comprehensive Plan — The City is currently engaged in the process of updating its Comprehensive Plan which contains an economic development element. Included in this element will be a summary of the local economy; an assessment of strengths and weaknesses; and policies, programs and projects to foster economic growth. Additionally, strategies from the previously mentioned Retail Improvement and Tourism Enhancement studies are incorporated into the comp plan. Among other things, the plan also streamlines land uses by consolidating many zones and reducing many development requirements. Additionally the plan is also designed to provide flexibility in an effort to encourage market driven growth. Acknowledgments I would like to acknowledge the citizens, City Council and staff for a long history of conservative spending and prudent fiscal planning. By saving and conserving the taxpayers' money, and by adopting prudent long-term fiscal policies, the City can provide essential services and balance its budget for many years to come. The City Council has set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop Business Plans and 2017 budget recommendations to achieve the Council's goal of sustainability. The Citizens of Spokane Valley should be proud of the strong financial condition of their City. We invite your examination and questions regarding the 2017 Budget. Respectfully, Mark Calhoun Acting City Manager This page left intentionally blank. Sjibkan•••■\ft.„ jValley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Finance Director SUBJECT: About the 2017 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to-day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 9 2017 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the recent volatility seen in the economy with the Great Recession, the City has moved to a Budget development process that consciously reviews service levels in each department and determines the appropriate level of funding that meets Council goals relative to available resources. The 2017 Budget development process began at the March 15, 2016 Council workshop where among other topics, Council and staff discussed the budget in general terms. In mid-April 2016 the Finance Department notified City Departments that their 2017 revenue and expenditure estimates were due by mid-May. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 14, 2016. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2017 Budget is scheduled to be adopted on November 8, 2016, the Council will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: June 14 August 9 September 13 September 25 October 11 October 25 November 8 Council budget workshop Admin report: Estimated 2017 revenues and expenditures Public hearing #1 on 2017 revenues and expenditures City Manager's presentation of preliminary 2017 Budget Public hearing #2 on 2017 Budget First reading on ordinance adopting the 2017 Budget Second reading on ordinance adopting the 2017 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. 10 BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double - entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: 11 Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 - Street Fund • #103 - Paths & Trails Fund • #104 - Hotel / Motel Tax — Tourism Facilities Fund • #105 - Hotel / Motel Tax Fund • #106 - Solid Waste Fund • #107 - PEG Fund • #120 - CenterPlace Operating Reserve Fund • #121 - Service Level Stabilization Reserve Fund • #122 - Winter Weather Reserve Fund • #123 - Civic Facilities Replacement Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund 4. Capital Proiect Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Projects Fund • #302 — REET 2 Capital Projects Fund • #303 - Streets Capital Projects Fund • #309 - Parks Capital Projects Fund • #310 - Civic Facilities Capital Projects Fund • #311 - Pavement Preservation Fund • #312 — Capital Reserve Fund • #313 — City Hall Construction Fund 12 Proprietary Fund Types A fifth type of fund classification are the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below, there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. This type of fund includes: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. This type of fund includes: • #501 - Equipment Rental and Replacement Fund • #502 - Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes, and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures and annual appropriations for all funds lapse at the end of the fiscal period. 13 EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.7% tax rate to the agencies is as follows: State of Washington City of Spokane Valley Spokane County Criminal Justice Spokane Public Facilities District Public Safety Juvenile Jail Mental Health Law Enforcement Communications Spokane Transit Authority 6.50% 0.85% 0.15% 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.10% * 0.60% * 8.70% 2.20% local tax * Indicates voter approved sales taxes. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pulltabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). 14 • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. • State -Shared Revenues State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State -shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2016 population figure used in the 2017 Budget is 94,160 as reported by the Office of Financial Management for Washington State on April 1, 2016. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, and right of way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.4940 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2017 the Municipal Research and Services Center estimates the distribution back to cities will be $21.76 per person. Based upon a City of Spokane Valley population of 94,160 (per the Washington State Office of Financial Management on April 1, 2016) we anticipate the City will collect $2,048,900 in 2017. RCW 47.30.050 specifies that 0.42% of this tax must be expended for paths and trails activities and based upon the 2017 revenue estimate this computes to $8,600. The balance of $2,040,300 will be credited to Fund #101 for Street maintenance and operations. 15 • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $2.2 million for 2017. Paths & Trails Fund #103 Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,600 in 2017. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. This tax is estimated to generate $377,000 in 2017. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. This tax is estimated to generate $580,000 in 2017. Solid Waste Fund #106 Under the City's contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. This fee is used by the City to offset contract administrative costs and solid waste management within the City, including solid waste public educational efforts. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. LTGO Debt Service Fund #204 This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. 16 In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2017, the outstanding balance on this portion of the bond issue will be $5,065,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2016, the outstanding balance on this portion of the bond issue will be $995,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2017, the outstanding balance on the bond issue will be $7,200,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Manaqement Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,860,000 in 2017. Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. These fees are estimated to generate $460,000 in 2017. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. 17 Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2017: In: 001 204 303 309 311 501 502 Total Out Out: 001 101 105 106 301 302 310 312 402 0 39,700 30,000 40,425 0 0 490,500 397,350 0 0 0 79,426 79,425 1,200,000 0 0 0 717,081 1,173,230 160,000 0 0 0 0 0 953,200 67,342 0 0 660,479 660,479 36,600 0 0 0 0 0 350,000 0 0 0 0 0 Total In 0 13,400 614,025 0 556,201 0 4,850,311 0 721,915 0 2,341,500 0 36,600 0 350,000 0 0 0 1,760,000 0 561,915 0 0 0 0 0 0 9,470,552 Total in 3,097,150 107,042 30,000 40,425 1,456,986 1,913,134 490,500 2,321,915 13,400 9,470,552 Total out 0 #001 - General Fund is budgeted to transfer out $3,097,150 including: • $397,350 to Fund #204 - LTGO Debt Service Fund for bond payments on the 2016 LTGO Bonds for the City Hall construction. • $1,200,000 to Fund #303 - Street Capital Projects Fund for the design of the Pines Road Grade Separation Project. • $160,000 to Fund #309 - Park Capital Projects Fund for park related projects. • $953,200 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. • $350,000 to Fund #502 - Risk Management Fund for the 2017 property and liability insurance premium. #101 - Street Fund is budgeted to transfer out $107,042 including: • $39,700 to Fund #001 - General Fund to cover administrative costs. • $67,342 to Fund #311 - Pavement Preservation Fund for pavement preservation projects #105 - Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 - General Fund for the purpose of financing advertising at CenterPlace. #106 - Solid Waste Fund is budgeted to transfer $40,425 to Fund #001 under a 5 -year plan to reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste program. #301 - REET 1 Capital Projects Fund is budgeted to transfer out $1,456,986 including: • $79,426 to Fund #204 - LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $717,081 to Fund #303 - Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $660,479 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. 18 #302 — REET 2 Capital Projects Fund is budgeted to transfer out $1,913,134 including: • $79,425 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $1,173,230 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $660,479 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. #310 — Civic Facility Capital Projects Fund is budgeted to transfer $490,500 to Fund #001 — General Fund to cover lease payments for the current City Hall location in years in which the City has both a lease payment and a bond payment for the new City Hall building. #312 — Capital Reserve Fund is budgeted to transfer $1,760,000 to Fund #303 — Street Capital Projects Fund that will be applied towards the Sullivan Road West Bridge Replacement project and removal and reconstruction of Euclid Ave. (Flora to Barker) after the County's installation of the sewer system and $561,915 to Fund #309 — Parks Capital Projects Fund for the Pines to Evergreen and Sullivan to Corbin segments of the Appleway trail. #402 — Stormwater Fund is budgeted to transfer $13,400 to Fund #001 — General Fund to cover administrative costs. SIGNIFICANT ASSUMPTIONS IN THE 2017 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2017 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $80.7 million including $23.6 million in capital expenditures, comprised in -part of: o $9.1 million in Fund #303 Street Capital Projects. o $3.9 million in Fund #309 Park Capital Projects. o $3 million in Fund #311 Pavement Preservation projects. o $5.3 million in Fund #313 Civic Facilities Capital Projects. o $450,000 in Fund #402 Stormwater Management projects. o $530,000 in Fund #403 Aquifer Protection Area projects. • To partially offset the $23.6 million in capital costs, we anticipate $8 million in grant revenues which results in 34.1% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will be 88.4 employees compared to 87.4 in the prior year as a result of one FTE being added for the new City Hall Operations & Maintenance Department. • The 2017 Budget reflects the fourth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,341,500. • Positions and salary ranges are based on the City's compensation and classification plan • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 Equipment Rental and Replacement for the eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at CenterPlace. 19 2017 General Fund Revenues • Total recurring 2017 revenues are estimated at $41,462,500 as compared to $39,721,428 in 2016. This is an increase of $1,741,072 or 4.38%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 82.1% of 2017 General Fund recurring revenues. • The 2017 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of 2016 receipts to date and are currently estimated at $19.9 million which reflects an increase of $1,371,600 or 7.42% over the 2016 estimate. • The Property Tax levy does not include the potential annual increase allowed by Initiative #747 which was approved by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2017 levy is estimated at $11,614,500. o The levy assumes we start with the 2016 levy of $11,489,518, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $125,000. • Franchise fees and business registrations are primarily based on projected receipts in 2016. • State shared revenues are based upon a combination of historical collections including 2016 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2017 General Fund Expenditures • Total 2017 recurring expenditures are budgeted at $40,010,822 as compared to $39,692,433 in 2016. This is an increase of $318,389 or 0.80%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,341,500 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($2,341,500 / $39,057,622 = 6%). The $2,341,500 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $953,200 from General Fund #001 o $67,342 from Street Fund #101 o $660,479 from REET 1 Capital Projects Fund #301 o $660,479 from REET 2 Capital Projects Fund #302 • 2017 Nonrecurring expenditures total $2,389,850 and include: o $100,000 for Information Technology expenditures including: ■ $20,000 for four copiers to replace those that have reached end of life ■ $80,000 for IT capital items for technology set-up at the new City Hall o $513,100 for the last year of the lease at the current City Hall location o $145,000 for the Police Department CAD / RMS o $50,000 for retail recruitment services o $12,000 for repair of drain pipes and gutter lines at the pools o $345,000 for replacement of the Great Room audio/visual equipment at CenterPlace o $24,750 for carpet replacement in various rooms at CenterPlace o $1,200,000 transfer out to the Street Capital Projects Fund #303 to fund the design of the Pines Road Grade Separation project. 20 General Fund Revenues Over (Under) Expenditures and Fund Balance • 2017 recurring revenues are anticipated to exceed recurring expenditures by $1,451,678. • Total 2017 expenditures are anticipated to exceed total revenues by $407,247. o This is entirely due to the nonrecurring expenditures previously discussed which equal $2,389,850 and is not a result of ongoing operating costs overwhelming revenues. In fact it is because of the City's strong financial position that we're able to make these acquisitions. • The total unrestricted General Fund ending fund balance is anticipated to be $22,910,588 at the end of 2017 which is 57.26% of total recurring expenditures of $40,010,822. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,048,900 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,040,300 will be credited to the Street O&M Fund and 0.42% or $8,600 to the Paths and Trails Fund. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $2,200,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2017 we estimate these revenues to be $800,000 per each 1/4% for a total of $1,600,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2017 we estimate the tax will generate $957,000, which includes $580,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $377,000 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1, 2015. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2017 we estimate this will fee will generate $1,860,000. • The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $8,041,108 in 2017. By fund we anticipate grant revenues as follows: o Fund #106 — Solid Waste Fund - $26,800 o Fund #303 — Street Capital Projects - $4,246,241 o Fund #309 — Parks Capital Projects - $3,217,267 o Fund #311 — Pavement Preservation - $340,800 o Fund #402 — Stormwater Fund - $210,000 Expenditures • Fund #101 - Street Fund appropriations include: o a $67,342 transfer to Pavement Preservation Fund #311 for pavement preservation projects o $75,000 for installation of durable striping at Trent and Argonne o $30,000 for spare traffic signal equipment o $15,000 for battery backups for intersections 21 • Fund #301 - REET 1 Capital Projects Fund includes a $1,456,986 appropriation to cover: o a $79,426 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $717,081 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o A $660,479 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #302 - REET 2 Capital Projects Fund includes a $1,913,134 appropriation to cover: o a $79,425 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $1,173,230 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $660,479 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #303 — Street Capital Projects Fund includes an appropriation of $9,136,649 for a variety of street construction projects. Included in the projects are the Sullivan and Euclid PCC for which we are appropriating $2,150,000 in 2017, design for the Pines Road Grade Separation project for which we are appropriating $1,200,000 in 2017, and the removal and reconstruction of Euclid Ave. from Flora to Barker after the County installs sewer for which we are appropriating $1,750,000 in 2017. • Fund #309 — Parks Capital Projects includes a $3,904,182 appropriation to cover a variety of City park improvements that will be financed through a combination of a $160,000 transfer from the General Fund #001, a $561,915 transfer in from the Capital Reserve Fund $312, and $3,217,267 in grant proceeds. • Fund #311 — Pavement Preservation includes $3,000,000 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $1,760,000 in transfers to Fund #303 — Street Capital Projects that will be applied towards the Sullivan Road West Bridge Replacement project in the amount of $10,000 and towards the removal and reconstruction of Euclid Ave. from Flora to Barker after the County installs sewer in the amount of $1,750,000. It also includes $561,915 in transfers to Fund #309 — Parks Capital Projects that will be applied toward the Pines to Evergreen and Sullivan to Corbin segments of the Appleway trail. • Fund #313 — Civic Facilities Capital Projects includes a $5,344,219 appropriation to cover professional service fees related to the construction of the new City Hall building. • Fund #402 - Stormwater Fund includes $710,000 for nonrecurring expenditures including: o $450,000 for various capital projects o $260,000 for the studies related to the City's Stormwater permit and the watershed • Fund #403 - Aquifer Protection Area Fund includes a $530,000 appropriation various capital projects. 22 CITY OF SPOKANE VALLEY, WA 2017 Budget Summary General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 23,317,835 1,468,077 37,254 559,347 199,001 42,874 236,682 300,000 5,468,289 500,000 0 4,049 1,383,899 1,897,795 75,538 10,561 1,329,214 2,419,741 4,314,601 5,344,219 48,908,976 41, 993,425 4,403,168 8,600 377,000 580,500 151,800 80,000 0 21,900 600 0 935,951 801,700 801,700 9,136,649 3,939,982 1,200 2,682,300 1,000 0 65,917,475 65,311,260 5,871,245 45,854 936,347 779,501 194,674 316,682 300,000 5,490,189 500,600 0 940,000 2,185,599 2,699,495 9,212,187 3,950,543 1,330,414 5,102,041 4,315,601 5,344,219 114,826,451 42,400.672 4,851,244 0 0 634,000 151,800 262,500 0 0 500,000 0 940,000 1,456,986 1,913,134 9,136,649 3,904,182 490,500 3,050,000 2,321,915 5,344,219 77,357,801 22,910,588 1,020,001 45,854 936,347 145,501 42,874 54,182 300,000 5,490,189 600 0 0 728,613 786,361 75,538 46,361 839,914 2,052,041 1,993,686 0 37,468,650 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 23,317,835 1,468,077 37,254 559,347 199,001 42,874 236,682 300,000 5,468,289 500,000 0 4,049 1,383,899 1,897,795 75,538 10,561 1,329,214 2,419,741 4,314,601 5,344,219 48,908,976 41, 993,425 4,403,168 8,600 377,000 580,500 151,800 80,000 0 21,900 600 0 935,951 801,700 801,700 9,136,649 3,939,982 1,200 2,682,300 1,000 0 65,917,475 65,311,260 5,871,245 45,854 936,347 779,501 194,674 316,682 300,000 5,490,189 500,600 0 940,000 2,185,599 2,699,495 9,212,187 3,950,543 1,330,414 5,102,041 4,315,601 5,344,219 114,826,451 42,400.672 4,851,244 0 0 634,000 151,800 262,500 0 0 500,000 0 940,000 1,456,986 1,913,134 9,136,649 3,904,182 490,500 3,050,000 2,321,915 5,344,219 77,357,801 22,910,588 1,020,001 45,854 936,347 145,501 42,874 54,182 300,000 5,490,189 600 0 0 728,613 786,361 75,538 46,361 839,914 2,052,041 1,993,686 0 37,468,650 Stormwater Management Fund 402 1,876,010 2,072,500 3,948,510 2,459,072 1,489,438 Aquifer Protection Area Fund 403 896,660 460,000 1,356,660 530,000 826,660 Equipment Rental & Replacement Fund 501 1,025,997 185,029 1,211,026 0 1,211,026 Risk Management Fund 502 194,383 350,000 544,383 350,000 194,383 Total of all Funds 3,993,050 52,902,026 3,067,529 68,985,004 7,060, 579 121,887,030 3,339,072 80,696,873 3,721, 507 41,190,157 23 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,876,010 2,072,500 3,948,510 2,459,072 1,489,438 Aquifer Protection Area Fund 403 896,660 460,000 1,356,660 530,000 826,660 Equipment Rental & Replacement Fund 501 1,025,997 185,029 1,211,026 0 1,211,026 Risk Management Fund 502 194,383 350,000 544,383 350,000 194,383 Total of all Funds 3,993,050 52,902,026 3,067,529 68,985,004 7,060, 579 121,887,030 3,339,072 80,696,873 3,721, 507 41,190,157 23 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 $ I Revenues Property Tax 11,479,200 0 11,479,200 11,614,500 135,300 1.18% Sales Tax 18,210,500 270,000 18,480,500 19,852,100 1,371,600 7.42% Sales Tax - Public Safety 867,400 0 867,400 919,000 51,600 5.95% Sales Tax - Criminal Justice 1,556,400 0 1,556,400 1,669,000 112,600 7.23% Gambling Tax and Leasehold Excise Tax 333,700 0 333,700 341,500 7,800 2.34% Franchise Fees/Business Registration 1,154,000 0 1,154,000 1,200,000 46,000 3.99% State Shared Revenues 2,024,528 0 2,024,528 2,104,600 80,072 3.96% Fines and Forfeitures/Public Safety 1,443,500 0 1,443,500 1,361,000 (82,500) (5.72%) Community Development 1,491,500 0 1,491,500 1,449,300 (42,200) (2.83%) Recreation Program Revenues 595,200 13,000 608,200 640,900 32,700 5.38% Miscellaneous Department Revenue 95,900 0 95,900 94,000 (1,900) (1.98%) Miscellaneous & Investment Interest 103,500 0 103,500 133,500 30,000 28.99% Transfers in - #101 (street admin) 39,700 0 39,700 39,700 0 0.00% Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers in - #402 (storm admin) 13,400 0 13,400 13,400 0 0.00% Total Recurring Revenues 39,438,428 283,000 39,721,428 41,462,500 1,741,072 4.38% Expenditures City Council 506,869 0 506,869 542,872 36,003 7.10% City Manager 717,303 0 717,303 724,435 7,132 0.99% Legal 479,951 0 479,951 509,694 29,743 6.20% Public Safety 24,703,749 0 24,703,749 24,950,372 246,623 1.00% Deputy City Manager 737,002 0 737,002 750,277 13,275 1.80% Finance / IT 1,253,080 0 1,253,080 1,282,460 29,380 2.34% Human Resources 255,694 0 255,694 262,417 6,723 2.63% Public Works 966,870 0 966,870 981,932 15,062 1.56% City Hall Operations and Maintenance 0 0 0 303,918 303,918 0.00% Community & Economic Dvlpmnt - Admin 272,107 0 272,107 282,962 10,855 3.99% Community & Economic Dvlpmnt - Econ Dev 545,157 0 545,157 640,632 95,475 17.51% Community & Economic Dvlpmnt - Dev Svc 1,486,637 0 1,486,637 1,418,984 (67,653) (4.55%) Community & Economic Dvlpmnt - Building 1,344,165 0 1,344,165 1,390,834 46,669 3.47% Parks & Rec - Administration 281,871 0 281,871 288,964 7,093 2.52% Parks & Rec - Maintenance 838,343 (6,300) 832,043 861,350 29,307 3.52% Parks & Rec - Recreation 228,197 13,000 241,197 235,995 (5,202) (2.16%) Parks & Rec - Aquatics 461,200 0 461,200 457,350 (3,850) (0.83%) Parks & Rec - Senior Center 95,781 0 95,781 95,916 135 0.14% Parks & Rec - CenterPlace 882,223 0 882,223 891,458 9,235 1.05% General Government 1,532,000 55,500 1,587,500 1,240,850 (346,650) (21.84%) Transfers out - #204 (2016 LTGO debt srv) 0 198,734 198,734 397,350 198,616 99.94% Transfers out - #309 (park capital projects) 160,000 70,300 230,300 160,000 (70,300) (30.53%) Transfers out - #310 (bond pmt) 72,500 0 72,500 0 (72,500) (100.00%) Transfers out - #310 (city hall o&m costs) 271,700 0 271,700 0 (271,700) (100.00%) Transfers out - #311 (pavement preservation) 943,800 0 943,800 953,200 9,400 1.00% Transfers out - #501 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600 0.00% Transfers out - #502 (insurance premium) 325,000 0 325,000 350,000 25,000 7.69% Total Recurring Expenditures 39,361,199 331,234 39,692,433 40,010,822 318,389 0.80% Recurring Revenues Over (Under) Recurring Expenditures 77,229 (48,234) 28,995 1,451,678 24 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA Revenues Transfers in - #106 (solid waste repayment) 40,425 0 40,425 40,425 0 0.00% Transfers in - #310 Civic Facilities 0 198,734 198,734 490,500 291,766 146.81% FEMA Grant Proceeds 0 36,400 36,400 0 (36,400) (100.00%) Total Nonrecurring Revenues 40,425 235,134 275,559 530,925 255,366 92.67% Expenditures General Government - IT capital replacements 108,000 0 108,000 100,000 (8,000) (7.41%) City Hall lease payment (2017 final year) 0 0 0 513,100 513,100 0.00% Public Safety (const offices for unit supervisors) 0 25,000 25,000 0 (25,000) (100.00%) Community & Econ Dev (comp plan update) 350,000 0 350,000 0 (350,000) (100.00%) Parks & Rec (upgrade dial-up modem at pools) 15,000 0 15,000 0 (15,000) (100.00%) Police Department - CAD / RMS 140,281 0 140,281 145,000 4,719 3.36% Police Department (security camera upgrade) 0 6,400 6,400 0 (6,400) (100.00%) CenterPlace roof repairs 0 52,000 52,000 0 (52,000) (100.00%) City Manager Severance 0 453,116 453,116 0 (453,116) (100.00%) Community & Econ Dev (retail recruitment) 0 0 0 50,000 50,000 0.00% Parks & Rec (pool drain pipe & gutter line repairs) 0 0 0 12,000 12,000 0.00% Parks & Rec (replace Great Room audio/video) 0 0 0 345,000 345,000 0.00% Parks & Rec (replace carpet at CenterPlace) 0 0 0 24,750 24,750 0.00% Transfers out - #122 (Replenish after Windstorm) 0 16,418 16,418 0 (16,418) (100.00%) Transfers out - #303 (Pines Underpass Design) 0 0 0 1,200,000 1,200,000 0.00% Transfers out - #309 (P&R Windstorm damage) 0 37,225 37,225 0 (37,225) (100.00%) Transfers out - #312 ('14 fund bal > 50%) 0 1,828,723 1,828,723 0 (1,828,723) (100.00%) Total Nonrecurring Expenditures 613,281 2,418,882 3,032,163 2,389,850 (642,313) (21.18%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance (572,856) (2,183,748) (2,756,604) (1,858,925) (495,627) (2,231,982) (2,727,609) (407,247) 26,045,444 26,045,444 23,317,835 25,549,817 23,317,835 22,910,588 64.91% 58.75% 57.26% 39, 478, 853 39,974,480 518.134 2,750,116 39, 996, 987 42, 724, 596 (495, 627) 26, 045, 444 (2,231,982) (2,727,609) 26, 045, 444 41, 993, 425 42, 400, 672 (407,247) 23, 317, 835 25, 549, 817 23, 317, 835 22, 910, 588 25 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA Revenues Utility Tax 2,340,000 0 2,340,000 2,200,000 (140,000) (5.98%) Motor Vehicle Fuel (Gas) Tax 2,004,900 0 2,004,900 2,040,300 35,400 1.77% Multimodal Transportation Revenue 0 0 0 98,868 98,868 0.00% Right -of -Way Maintenance Fee 0 50,000 50,000 50,000 0 0.00% Investment Interest 3,000 0 3,000 4,000 1,000 33.33% Miscellaneous 10,000 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,357,900 50,000 4,407,900 4,403,168 (4,732) (0.11%) Expenditures Wages / Benefits / Payroll Taxes 734,604 0 734,604 746,872 12,268 1.67% Supplies 111,500 0 111,500 105,000 (6,500) (5.83%) Services & Charges 2,132,754 0 2,132,754 2,168,151 35,397 1.66% Snow Operations 430,000 0 430,000 468,000 38,000 8.84% Intergovernmental Payments 771,000 0 771,000 795,000 24,000 3.11% Vehicle rentals - #501 (non -plow vehicle rental) 31,000 0 31,000 23,250 (7,750) (25.00%) Vehicle rentals - #501 (plow replace.) 40,000 0 40,000 77,929 37,929 94.82% Transfers out -#001 39,700 0 39,700 39,700 0 0.00% Transfers out - #311 (pavement preservation) 67,342 0 67,342 67,342 0 0.00% Signal Detection Replacement Program 0 0 0 40,000 40,000 0.00% Traffic Signal Replacement Program 0 0 0 200,000 200,000 0.00% Total Recurring Expenditures 4,357,900 0 4,357,900 4,731,244 373,344 8.57% Recurring Revenues Over (Under) Recurring Expenditures 0 50,000 50,000 (328,076) NONRECURRING ACTIVITY Revenues Grants 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0 0.00% Expenditures Durable striping at Trent & Argonne 0 0 0 75,000 75,000 0.00% Spare traffic signal equipment 0 0 0 30,000 30,000 0.00% Battery backups for intersections 0 0 0 15,000 15,000 0.00% Maintenance facility storage unit 5,000 0 5,000 0 (5,000) (100.00%) Signal detection equipment upgrades 20,000 0 20,000 0 (20,000) (100.00%) Total Nonrecurring Expenditures 25,000 0 25,000 120,000 95,000 380.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (25,000) 0 (25,000) (120,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (25,000) 50,000 25,000 (448,076) Beginning fund balance 1,443,077 1,443,077 1,468,077 Ending fund balance 1,418,077 1,468,077 1,020,001 Street Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 4,357,900 4,382,900 50,000 4,407,900 0 4,382,900 (25, 000) 1,443,077 50,000 25,000 1,418,077 1,443,077 4,403,168 4,851,244 (448, 076) 1,468,077 1,468,077 1, 020,001 26 CITY OF SPOKANE VALLEY, WA 2017 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues 2016 As Adopted Amendment As Amended 2017 Proposed Budget 8,500 0 8,500 8,600 9/27/2016 Difference Between 2016 and 2017 OA 100 1.18% 0 0 0 0 0 0.00% 8,500 0 8,500 8,600 100 1.18% Expenditures Capital Outlay 0 0 0 0 0 0.00% Transfers out - #309 (Appleway Trail - Univ -Pines) 0 9,300 9,300 0 (9,300) (100.00%) Total expenditures 0 9,300 9,300 0 (9,300) (100.00%) Revenues over (under) expenditures 8,500 (800) 8,600 Beginning fund balance 38,054 38,054 37,254 Ending fund balance 46,554 37,254 45,854 #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 357,500 Investment Interest 0 Total revenues 19,500 0 377,000 377,000 0 0.00% 0 0 0 0.00% 357,500 19,500 377,000 377,000 0 0.00% Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 357,500 377,000 377,000 Beginning fund balance 182,347 182,347 559,347 Ending fund balance 539,847 559,347 936,347 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest Total revenues 550,000 30,000 580,000 580,000 0 0.00% 300 0 300 500 200 66.67% 550,300 30,000 580,300 580,500 200 0.03% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Tourism Promotion 560,000 (60,650) 499,350 604,000 104,650 20.96% Transfers out - #309 (volleyball court award) 0 60,650 60,650 0 (60,650) (100.00%) Total expenditures 590,000 0 590,000 634,000 44,000 7.46% Revenues over (under) expenditures (39,700) (9,700) (53,500) Beginning fund balance 208,701 208,701 199,001 Ending fund balance 169,001 199,001 145,501 27 CITY OF SPOKANE VALLEY, WA 2017 Budget SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE FUND Revenues Sunshine administrative fee Road maintenance fee Investment Interest Grant Proceeds Total revenues Expenditures Education & Contract Administration Transfers out - #001 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #107 - PEG FUND Revenues Comcast PEG contribution Investment Interest 2016 As Adopted Amendment As Amended 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA 125,000 0 125,000 125,000 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 53,500 0 53,500 26,800 (26,700) (49.91%) 178,500 0 178,500 151,800 (26,700) (14.96%) 138,075 0 138,075 111,375 (26,700) (19.34%) 40,425 0 40,425 40,425 0 0.00% 178,500 0 178,500 151,800 (26,700) (14.96%) 0 42,874 42,874 0 0 42,874 42,874 42,874 42,874 90,000 0 90,000 80,000 (10,000) (11.11%) 0 0 0 0 0 0.00% Total revenues 90,000 0 90,000 80,000 (10,000) (11.11%) Expenditures PEG Reimbursement - CMTV 12,000 105,000 117,000 0 (117,000) (100.00%) Capital Outlay 12,500 0 12,500 12,500 0 0.00% New City Hall Council Chambers 0 25,000 25,000 250,000 225,000 900.00% Total expenditures 24,500 130,000 154,500 262,500 108,000 69.90% Revenues over (under) expenditures 65,500 (64,500) (182,500) Beginning fund balance 301,182 301,182 236,682 Ending fund balance 366,682 236,682 54,182 28 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended SPECIAL REVENUE FUNDS - continued #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Miscellaneous Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 0 0 2017 Proposed Budget 0 9/27/2016 Difference Between 2016 and 2017 $ 1 OA 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 0 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Miscellaneous 0 0 300,000 300,000 300,000 300,000 6,500 0 6,500 21,900 15,400 236.92% 0 0 0 0 0 0.00% Total revenues 6,500 0 6,500 21,900 15,400 236.92% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 6,500 6,500 21,900 Beginning fund balance 5,461,789 5,461,789 5,468,289 Ending fund balance 5,468,289 5,468,289 5,490,189 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 0 600 600 0 0.00% FEMA Grant Proceeds 0 38,510 38,510 0 (38,510) (100.00%) Transfer in - #001 0 16,418 16,418 0 (16,418) (100.00%) Subtotal revenues Expenditures Snow removal expenses Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest Miscellaneous 600 54,928 55,528 600 (54,928) (98.92%) 500,000 0 500,000 500,000 0 0.00% 500,000 0 500,000 500,000 0 0.00% (499,400) 444,472 (54,928) (444,472) (499,400) 444,472 500,000 0 600 700 0 700 0 (700) (100.00%) 0 0 0 0 0 0.00% Total revenues 700 0 700 0 (700) (100.00%) Expenditures Transfers out - #311 (pavement preservation) 559,786 22 559,808 0 (559,808) (100.00%) Total expenditures 559,786 22 559,808 0 (559,808) (100.00%) Revenues over (under) expenditures (559,086) (559,108) 0 Beginning fund balance 559,108 559,108 0 Ending fund balance 22 0 0 29 CITY OF SPOKANE VALLEY, WA 2017 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues 2016 As Adopted Amendment As Amended 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 $ 1 OA 380,300 0 380,300 379,750 (550) (0.14%) 0 198,734 198,734 397,350 198,616 99.94% 83,400 0 83,400 79,426 (3,974) (4.76%) 83,400 0 83,400 79,425 (3,975) (4.77%) 547,100 198,734 745,834 935,951 190,117 25.49% Expenditures Debt Service Payments - CenterPlace 380,300 0 380,300 379,750 (550) (0.14%) Debt Service Payments - Roads 166,800 0 166,800 162,900 (3,900) (2.34%) 2016 LTGO Bond Principal & Interest 0 198,734 198,734 397,350 198,616 99.94% Total expenditures 547,100 198,734 745,834 940,000 194,166 26.03% Revenues over (under) expenditures 0 0 (4,049) Beginning fund balance 4,049 4,049 4,049 Ending fund balance 4,049 4,049 0 30 CITY OF SPOKANE VALLEY, WA 2017 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2016 As Adopted Amendment As Amended 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA 800,000 200,000 1,000,000 800,000 (200,000) (20.00%) 1,000 0 1,000 1,700 700 70.00% 801,000 200,000 1,001,000 801,700 (199,300) (19.91%) Expenditures Transfers out - #204 83,400 0 83,400 79,426 (3,974) (4.76%) Transfers out - #303 222,503 540,000 762,503 717,081 (45,422) (5.96%) Transfers out - #311 (pavement preservation) 365,286 0 365,286 660,479 295,193 80.81% Total expenditures 671,189 540,000 1,211,189 1,456,986 245,797 20.29% Revenues over (under) expenditures 129,811 (210,189) (655,286) Beginning fund balance 1,594,088 1,594,088 1,383,899 Ending fund balance 1,723,899 1,383,899 728,613 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 800,000 200,000 1,000,000 800,000 (200,000) (20.00%) Investment Interest 1,000 0 1,000 1,700 700 70.00% Total revenues 801,000 200,000 1,001,000 801,700 (199,300) (19.91%) Expenditures Transfers out - #204 83,400 0 83,400 79,425 (3,975) (4.77%) Transfers out - #303 922,816 (540,000) 382,816 1,173,230 790,414 206.47% Transfers out - #311 (pavement preservation) 365,286 0 365,286 660,479 295,193 80.81% Total expenditures 1,371,502 (540,000) 831,502 1,913,134 1,081,632 130.08% Revenues over (under) expenditures (570,502) 169,498 (1,111,434) Beginning fund balance 1,728,297 1,728,297 1,897,795 Ending fund balance 1,157,795 1,897,795 786,361 31 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,797,263 (417,657) 8,379,606 4,246,241 (4,133,365) (49.33%) Developer 314,700 (39,613) 275,087 40,097 (234,990) (85.42%) Transfers in - #001 - Pines Underpass Design 0 0 0 1,200,000 1,200,000 0.00% Transfers in - #301 222,503 540,000 762,503 717,081 (45,422) (5.96%) Transfers in - #302 922,816 (540,000) 382,816 1,173,230 790,414 206.47% Transfers in - #312 - Pines Underpass Pinecroft 500,000 0 500,000 0 (500,000) (100.00%) Transfers in - #312 - Euclid Ave - Flora to Barker 0 50,000 50,000 1,750,000 1,700,000 3400.00% Transfers in - #312 - Sullivan Rd WBridge 1,010,509 457,270 1,467,779 10,000 (1,457,779) (99.32%) Total revenues 11,767,791 50,000 11,817,791 9,136,649 (2,681,142) (22.69%) Expenditures 123 Mission Ave. - Flora to Barker 332,566 0 332,566 500,000 167,434 50.35% 141 Sullivan & Euclid PCC (PE & RW) 1,981,060 0 1,981,060 2,150,000 168,940 8.53% 149 Sidewalk Infill 5,000 0 5,000 0 (5,000) (100.00%) 155 Sullivan Rd W Bridge Replacement 5,237,650 0 5,237,650 10,000 (5,227,650) (99.81%) 156 Mansfield Ave. Connection 5,000 0 5,000 0 (5,000) (100.00%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 491,331 0 491,331 333,224 (158,107) (32.18%) 167 Citywide Safety Improvements (bike/ped) 228,127 0 228,127 5,000 (223,127) (97.81%) 201 ITS Infill Project Phase 1 (PE START 2014) 271,357 0 271,357 300,000 28,643 10.56% 205 Sprague/Barker Intersections Improvement 0 0 0 40,097 40,097 0.00% 206 Sprague/Long Sidewalk Project 5,000 0 5,000 0 (5,000) (100.00%) 207 Indiana & Evergreen Transit Access Imp 0 0 0 5,000 5,000 0.00% 221 McDonald Rd Diet (16th to Mission) 559,200 0 559,200 5,000 (554,200) (99.11%) 222 Citywide Reflective Signal Backplates 40,500 0 40,500 36,000 (4,500) (11.11%) 223 Pines Rd Underpass @ BNSF & Trent 500,000 0 500,000 1,200,000 700,000 140.00% 229 32nd Ave Preservation Project 0 0 0 2,500 2,500 0.00% xxx Seth Woodward Elem Sidewalk Improvement 361,000 0 361,000 5,000 (356,000) (98.61%) xxx Mirabeau Pkway & Pines (SR -27) Traffic Signal 350,000 0 350,000 5,000 (345,000) (98.57%) xxx Bowdish Sidewalk 8th to 12th 400,000 0 400,000 471,342 71,342 17.84% xxx N. Sullivan Corridor ITS Project (PE start 2017) 0 0 0 110,486 110,486 0.00% xxx Barker BNSF Grade Separation 0 0 0 770,000 770,000 0.00% xxx Euclid Ave. - Flora to Barker 0 50,000 50,000 1,750,000 1,700,000 3400.00% xxx 9th Ave. Sidewalk 0 0 0 240,000 240,000 0.00% xxx Sullivan/Wellesley Intersection 0 0 0 198,000 198,000 0.00% Contingency 1,000,000 0 1,000,000 1,000,000 0 0.00% Total expenditures 11,767,791 50,000 11,817,791 9,136,649 Revenues over (under) expenditures 0 0 0 Beginning fund balance 75,538 75,538 75,538 Ending fund balance 75,538 75,538 75,538 (2,681,142) (22.69%) Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. 32 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 90,000 320,132 410,132 3,217,267 2,807,135 684.45% FEMA Grant Proceeds - Windstorm 0 21,875 21,875 0 (21,875) (100.00%) Transfers in - #001 160,000 77,525 237,525 160,000 (77,525) (32.64%) Transfers in - #001 (Browns Park Splashpad water) 0 30,000 30,000 0 (30,000) (100.00%) Transfers in - #103 (Appleway Trail - Univ -Pines) 0 9,300 9,300 0 (9,300) (100.00%) Transfers in - #105 0 60,650 60,650 0 (60,650) (100.00%) Transfers in - #312 - Appleway (Pines -Evergreen) 14,050 58,890 72,940 561,915 488,975 670.38% Investment Interest 500 0 500 800 300 60.00% Total revenues 264,550 578,372 842,922 3,939,982 3,097,060 367.42% Expenditures City entry sign 70,000 0 70,000 0 (70,000) (100.00%) 176 Appleway Trail (Univ. - Pines) 0 9,300 9,300 0 (9,300) (100.00%) 225 Pocket dog park - phase 1 0 400 400 0 (400) (100.00%) 227 Appleway Trail (Pines to Evergreen) 104,050 102,247 206,297 1,925,957 1,719,660 833.58% 237 Appleway Trail (Sullivan to Corbin) 0 276,775 276,775 1,853,225 1,576,450 569.58% 241 Pocket dog park - phase 2 75,000 6,300 81,300 0 (81,300) (100.00%) 242 Browns Park Splashpad 82,500 64,000 146,500 0 (146,500) (100.00%) 243 Browns Park championship volleyball court 0 60,650 60,650 0 (60,650) (100.00%) 244 Park signs (3) 20,500 0 20,500 0 (20,500) (100.00%) 245 Terrace View playground equip - Windstorm 0 59,100 59,100 0 (59,100) (100.00%) Edgecliff Park Splashpad 0 0 0 125,000 125,000 0.00% Total expenditures 352,050 578,772 930,822 3,904,182 2,973,360 319.43% Revenues over (under) expenditures (87,500) (87,900) 35,800 Beginning fund balance 98,461 98,461 10,561 Ending fund balance 10,961 10,561 46,361 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest Transfers in - #001 Future C.H. bond pmt > $434.6k lease pmt Future C.H. o&m costs 1,200 0 1,200 1,200 0 0.00% 72,500 0 72,500 0 (72,500) (100.00%) 271,700 0 271,700 0 (271,700) (100.00%) Total revenues 345,400 0 345,400 1,200 (344,200) (99.65%) Expenditures Transfer out -#001 0 198,734 198,734 490,500 291,766 146.81% Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 198,734 198,734 490,500 291,766 146.81% 345,400 146,666 (489,300) 1,182,548 1,182,548 1,329,214 1,527,948 1,329,214 839,914 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. 33 CITY OF SPOKANE VALLEY, WA 2017 Budget CAPITAL PROJECTS FUNDS - continued #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Grants Total revenues Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2016 As Adopted Amendment As Amended 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA 943,800 0 943,800 953,200 9,400 1.00% 67,342 0 67,342 67,342 0 0.00% 559,786 22 559,808 0 (559,808) (100.00%) 365,286 0 365,286 660,479 295,193 80.81% 365,286 0 365,286 660,479 295,193 80.81% 0 2,063,000 2,063,000 340,800 (1,722,200) (83.48%) 2,301,500 2,063,022 4,364,522 2,682,300 (1,682,222) (38.54%) 3,000,000 1,500,000 4,500,000 3,000,000 (1,500,000) 50,000 0 50,000 50,000 0 3,050,000 (748,500) 2,605,219 1,500,000 1,856, 719 4,550,000 (185,478) 2,605,219 3,050,000 (367,700) 2,419, 741 2,419,741 2,052,041 (33.33%) 0.00% (1,500,000) (32.97%) #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 0 1,828,723 1,828,723 0 (1,828,723) (100.00%) Investment Interest 0 0 0 1,000 1,000 0.00% Total revenues 0 1,828,723 1,828,723 1,000 (1,827,723) (99.95%) Expenditures Transfers out #303 (Sullivan Rd WBridge) 1,010,509 457,270 1,467,779 10,000 (1,457,779) (99.32%) Transfers out #303 (Pines Rd Underpass) 500,000 0 500,000 0 (500,000) (100.00%) Transfers out #303 (Euclid Ave - Flora to Barker) 0 50,000 50,000 1,750,000 1,700,000 3400.00% Transfers out #309 (Appleway Trail - Pines-Evergre 14,050 13,800 27,850 260,005 232,155 833.59% Transfers out #309 (Appleway Trail - Sullivan - Cork 0 45,090 45,090 301,910 256,820 569.57% Total expenditures 1,524,559 566,160 2,090,719 2,321,915 231,196 11.06% Revenues over (under) expenditures (1,524,559) (261,996) (2,320,915) Beginning fund balance 4,576,597 4,576,597 4,314,601 Ending fund balance 3,052,038 4,314,601 1,993,686 #313 - CITY HALL CONSTRUCTION FUND Revenues 2016 LTGO bond issue (par+premium) 0 7,946,088 7,946,088 0 (7,946,088) (100.00%) Investment Interest 0 0 0 0 0 0.00% Total revenues 0 7,946,088 7,946,088 0 (7,946,088) (100.00%) Expenditures Capital Outlay- City Hall 294,400 7,000,000 7,294,400 5,344,219 (1,950,181) (26.74%) 2016 LTGO bond issue costs 0 96,515 96,515 0 (96,515) (100.00%) Total expenditures 294,400 7,096,515 7,390,915 5,344,219 (2,046,696) (27.69%) Revenues over (under) expenditures (294,400) 555,173 (5,344,219) Beginning fund balance 4,789,046 4,789,046 5,344,219 Ending fund balance 4,494,646 5,344,219 0 34 CITY OF SPOKANE VALLEY, WA 2017 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2016 As Adopted Amendment As Amended 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA 1,870,000 0 1,870,000 1,860,000 (10,000) (0.53%) 1,500 0 1,500 2,500 1,000 66.67% Total Recurring Revenues 1,871,500 0 1,871,500 1,862,500 (9,000) (0.48%) Expenditures Wages / Benefits / Payroll Taxes 514,132 0 514,132 546,421 32,289 6.28% Supplies 15,900 0 15,900 15,425 (475) (2.99%) Services & Charges 1,113,683 0 1,113,683 1,111,076 (2,607) (0.23%) Intergovernmental Payments 67,000 0 67,000 50,000 (17,000) (25.37%) Vehicle rentals -#501 11,000 0 11,000 12,750 1,750 15.91% Transfers out - #001 13,400 0 13,400 13,400 0 0.00% Total Recurring Expenditures 1,735,115 0 1,735,115 1,749,072 13,957 0.80% Recurring Revenues Over (Under) Recurring Expenditures 136,385 0 136,385 113,428 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 175,000 175,000 210,000 35,000 20.00% FEMA Grant Proceeds - Windstorm 0 48,800 48,800 0 (48,800) (100.00%) Miscellaneous 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 223,800 223,800 210,000 (13,800) (6.17%) Expenditures Capital - various projects 500,000 (348,900) 151,100 450,000 298,900 197.82% Effectiveness study 0 175,000 175,000 210,000 35,000 20.00% Watershed studies 0 0 0 50,000 50,000 0.00% Storm -related sweeping 0 50,000 50,000 0 (50,000) (100.00%) Maintenance facility storage unit 5,000 0 5,000 0 (5,000) (100.00%) Total Nonrecurring Expenditures 505,000 (123,900) 381,100 710,000 328,900 86.30% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (505,000) 347,700 (157,300) (500,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (368,615) 347,700 (20,915) (386,572) Beginning working capital 1,896,925 1,896,925 1,876,010 Ending working capital 1,528,310 1,876,010 1,489,438 Stonnwater Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 1,871,500 2,240,115 (368, 615) 1,896,925 223,800 (123, 900) 347,700 1,528,310 2,095,300 2,116,215 (20, 915) 1,896,925 2,072,500 2,459,072 (386, 572) 1,876,010 1,876,010 1,489,438 35 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended ENTERPRISE FUNDS - continued 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA #403 - AQUIFER PROTECTION AREA Revenues Spokane County 500,000 (100,000) 400,000 460,000 60,000 15.00% Grant DOE - Broadway SD Retrofit 0 0 0 0 0 0.00% Grant DOE - Sprague Park to University LID 1,500,000 (1,500,000) 0 0 0 0.00% Total revenues 2,000,000 (1,600,000) 400,000 460,000 60,000 15.00% Expenditures 198 Sprague Park to University LID 2,000,000 (2,000,000) 0 0 0 0.00% Capital - various projects 0 425,000 425,000 530,000 105,000 24.71% Total expenditures 2,000,000 (1,575,000) 425,000 530,000 105,000 24.71% Revenues over (under) expenditures 0 (25,000) (70,000) Beginning working capital 921,660 921,660 896,660 Ending working capital 921,660 896,660 826,660 36 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended INTERNAL SERVICE FUNDS 2017 Proposed Budget 9/27/2016 Difference Between 2016 and 2017 OA #501 - ER&R FUND Revenues Vehicle rentals - #001 23,500 0 23,500 32,500 9,000 38.30% Vehicle rentals - #101 31,000 0 31,000 23,250 (7,750) (25.00%) Vehicle rentals - #101 (plow replace.) 40,000 0 40,000 77,929 37,929 94.82% Vehicle rentals -#402 6,833 4,667 11,500 12,750 1,250 10.87% Transfer in - #001 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600 0.00% Investment Interest 1,000 0 1,000 2,000 1,000 100.00% Total revenues Expenditures Vehicle Replacement Snow Plow Replacement Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 102,333 4,667 107,000 185,029 78,029 72.92% 105,000 0 105,000 0 (105,000) (100.00%) 225,000 0 225,000 0 (225,000) (100.00%) 330,000 0 330,000 0 (330,000) (100.00%) (227,667) 1,248, 997 1,021,330 (223,000) 1,248, 997 185,029 1,025,997 1,025,997 1,211,026 0 0 0 0 0 0.00% 325,000 0 325,000 350,000 25,000 7.69% Total revenues 325,000 0 325,000 350,000 25,000 7.69% Expenditures Auto & Property Insurance 325,000 0 325,000 350,000 25,000 7.69% Unemployment Claims 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total expenditures 325,000 0 325,000 350,000 25,000 7.69% Revenues over (under) expenditures 0 0 0 Beginning fund balance 194,383 194,383 194,383 Ending fund balance 194,383 194,383 194,383 TOTAL OF ALL FUNDS Total of Revenues for all Funds 66,156,527 12,365,968 78,522,495 68,985,004 Total of Expenditures for all Funds 70,683,872 11,379,453 82,063,325 80,696,873 Total grant revenues (included in total revenues) 10,440,763 786,060 11,226,823 8,041,108 Total Capital expenditures (included in total expenditures) 18,535,022 7,236,272 25,771,294 23,577,550 37 CITY OF SPOKANE VALLEY, WA 2017 Budget Revenues by Fund General Fund Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int., Transfers Total General Fund 11,614,500 19,852,100 919,000 1,669,000 341,500 1,200,000 2,104,600 1,543,300 1,361,000 640,900 747,525 41,993,425 Other Funds 101 Street Fund 4,403,168 103 Paths & Trails Fund 8,600 104 Hotel/Motel Tax Tourism Facilities Fund 377,000 105 Hotel/Motel Tax Fund 580,500 106 Solid Waste Fund 151,800 107 PEG Fund 80,000 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 21,900 122 Winter Weather Reserve Fund 600 123 Civic Facilities Replacement Fund 0 204 LTGO Bond Debt Service Fund 935,951 301 REET 1 Capital Projects Fund 801,700 302 REET 2 Capital Projects Fund 801,700 303 Street Capital Projects Fund 9,136,649 309 Parks Capital Projects Fund 3,939,982 310 Civic Facilities Capital Projects Fund 1,200 311 Pavement Preservation Fund 2,682,300 312 Capital Reserve Fund 1,000 313 City Hall Construction Fund 0 402 Stormwater Management Fund 2,072,500 403 Aquifer Protection Area Fund 460,000 501 Equipment Rental & Replacement Fund 185,029 502 Risk Management Fund 350,000 Total Other Funds 26,991,579 Total All Funds 68,985,004 38 CITY OF SPOKANE VALLEY, WA 2017 General Fund Revenues $41,993,425 Recreation Program Fees 1% Fines & Forfeitures 3% Service Revenues 4% State Shared Revenues 5% Franchise Fees/Business Registrations 3% Gambling Tax 1% Miscellaneous 2% PropertyTax 28% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% Sales Tax 47% Other Special Revenue Funds 2% Street Fund 6% CITY OF SPOKANE VALLEY, WA 2017 City Wide Revenues $ 68,985,004 Debt Service Fund _1% Capital Projects Funds 25% General Fund 61% 40 Stormwater Management Fund 3% APA Fund 1% Internal Service Funds 1% Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2017 Budget - General Fund Detail Revenues by Type 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Proposed Budget 10,841,559 11,129,377 11,095,009 11,479,200 11,614,500 0 0 185,138 0 0 10,841,559 16,587,617 759,889 1,358,956 18,706,461 11,129,377 11,280,147 17,440,083 812,280 1,455,313 18,209,568 848,665 1,523,588 19,707,676 20,581,821 11,479,200 11,614,500 18,480,500 867,400 1,556,400 19,852,100 919,000 1,669,000 20,904,300 22,440,100 Gambling and Leasehold Excise Tax Amusement Games 10,799 11,063 11,909 11,000 11,000 Card Games 382,651 429,376 336,960 249,000 260,000 Bingo & Raffles 638 1,227 950 1,200 1,000 Punch Boards & Pull Tabs 134,350 64,585 62,966 65,000 63,000 Leasehold Excise Tax 6,139 6,932 5,869 6,800 5,800 Leasehold Excise Tax (State) 770 770 770 700 700 535,347 513,954 419,424 333,700 341,500 Licenses & Permits General Business Licenses 97,889 106,741 109,076 100,000 100,000 Comcast PEG Contribution 92,642 89,121 0 0 0 Franchise Fees 1,048,803 1,053,986 1,111,616 1,054,000 1,100,000 1,239,335 1,249,848 1,220,692 1,154,000 1,200,000 State Shared Revenues Streamline Mitigation of Sales Tax 571,806 575,269 572,577 520,000 520,000 Payment in Lieu of Taxes - DNR 0 8,528 4,114 4,400 4,000 CJ - High Crime 49,505 0 0 0 0 MVET Criminal Justice - Population 22,282 23,837 24,869 26,135 29,200 CJ Contracted Services 142,180 152,133 157,282 150,000 150,000 CJ Special Programs 82,689 88,168 91,009 90,540 97,900 Marijuana Enforcement 0 0 37,912 0 54,600 DUI - Cities 16,604 16,273 13,571 16,300 13,600 Liquor Board Excise Tax 121,297 157,068 303,724 413,496 439,700 Liquor Board Profits 813,952 812,922 806,570 803,657 795,600 1,820,317 1,834,198 2,011,629 2,024,528 2,104,600 Service Revenues Airway Heights Bldg. Plan Rev. 471 0 0 0 0 Building Permits 920,921 819,234 770,288 800,000 770,000 Demolition Permits 3,860 4,836 3,840 4,000 4,000 Building & Planning Fees 001.058.059.345.83. 103,645 381,282 148,962 126,400 125,500 Entertainment License 18,335 15,823 18,374 16,000 17,000 Grading Permits 3,551 4,049 4,748 3,500 3,500 Home Profession Fee 3,612 3,108 2,856 3,100 2,800 Mechanical Permits 80,927 108,759 89,975 85,000 90,000 Misc. Permits & Fees 5,203 8,168 7,229 6,100 6,600 Planning Fees 437,287 145,218 379,143 380,500 380,500 Plumbing Permits 49,688 63,667 41,784 60,000 42,000 Street Vacation Permits 0 0 0 1,000 1,000 Right of Way Permits 98,265 94,512 91,124 95,000 94,000 Code Enforcement (13,423) 6,189 12,417 6,000 6,000 Temporary Use Permit Fees 942 471 314 800 400 1,713,284 1,655,315 1,571,053 1,587,400 1,543,300 Fines and Forfeitures Public Safety False Alarm Services 183,032 0 201,638 195,000 200,000 Public Safety Grants 66,846 59,265 49,418 50,000 50,000 Fines & Forfeits - Traffic 558,378 761,179 601,189 566,000 523,600 Other Criminal- Non Traffic Fines 688,201 639,820 508,665 632,500 587,400 Recreation Program Charges 1,496,458 41 1,460,263 1,360,910 1,443,500 1,361,000 CITY OF SPOKANE VALLEY, WA 2017 Budget - General Fund Detail Revenues by Type Activity Fees (To use a recreational facility) Program Fees (To participate in a program) Miscellaneous Investment Interest Sales Tax Interest SCRAPS pass-through/nonrecurring Interest on Gambling Tax Dept. of Ecology Grant Office of Public Def- Public Def Impr Police Precinct Rent & Maint. Miscellaneous Revenue & Grants 2013 Actual 78,065 452,000 530,065 2014 Actual 197,482 401,920 599,402 2015 Actual 143,283 510,971 654,254 2016 Budget 136,200 472,000 608,200 2017 Proposed Budget 140,700 500,200 640,900 61,206 41,910 73,378 45,000 73,000 3,120 3,978 8,682 5,000 5,000 0 57,259 1,100 1,000 1,300 1,937 256 66 2,000 500 62,101 6,290 0 0 0 0 0 20,000 0 0 51,530 48,558 51,653 48,500 51,700 12,265 5,343 6,434 38,400 2,000 192,158 163,594 161,315 139,900 133,500 Transfers Transfer -in - #101 (street admin) 39,700 39,700 39,700 39,700 39,700 Transfer -in - #120 50,787 0 0 0 0 Transfer -in - #105 (h/m tax -CP advertising) 30,000 30,000 30,000 30,000 30,000 Transfer - in - #106 (solid waste repayment) 0 0 40,425 40,425 40,425 Transfer -in - #310 0 0 0 198,734 490,500 Transfer -in - #402 (storm admin) 13,400 13,400 13,400 13,400 13,400 133,887 83,100 123,525 322,259 614,025 Total General Fund Revenue 37,208,871 42 38,396,726 39,384,769 39,996,987 41,993,425 CITY OF SPOKANE VALLEY, WA 2017 Budget - Other Funds Detail Revenues by Type 101 Street Fund Utilities tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Street Maintenance & Repair Charges Other Miscellaneous Revenues & Grants Transfers in - #302 2013 Actual 2014 Actual 2015 Actual 2016 Amended Budget 2017 Proposed Budget 2,562,722 2,461,060 2,257,184 2,340,000 2,200,000 1,868,055 1,878,476 1,935,629 2,004,900 2,040,300 0 0 0 0 98,868 0 0 0 50,000 50,000 0 2,037 3,212 3,000 4,000 7,774 0 0 0 0 182,378 24,587 25,167 10,000 10,000 27,375 0 0 0 0 4,648,304 4,366,160 4,221,192 4,407,900 4,403,168 103 Paths & Trails Fund Motor Vehicle Fuel (Gas) Tax 7,879 7,923 8,164 8,500 8,600 Investment interest 51 34 62 0 0 7,930 7,957 8,226 8,500 8,600 104 Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 0 0 182,236 377,000 377,000 Investment interest 0 0 111 0 0 0 0 182,347 377,000 377,000 105 Hotel/Motel Tax Fund Hotel/Motel Tax Investment Interest 518,672 549,267 581,237 580,000 580,000 387 299 484 300 500 519,059 549,566 581,721 580,300 580,500 106 Solid Waste Sunshine administrative fee 0 0 125,000 125,000 125,000 Grant Proceeds 0 0 0 53,500 26,800 Transfers in - #001 (marketing/education) 0 60,000 0 0 0 0 60,000 125,000 178,500 151,800 107 PEG Fund Comcast PEG contribution 0 0 81,806 90,000 80,000 Investment Interest 0 0 0 0 0 Transfers in - #001 0 0 267,333 0 0 0 0 349,139 90,000 80,000 120 CenterPlace Operating Reserve Fund Investment Interest 0 0 0 0 0 0 0 0 0 0 121 Service Level Stabilization Reserve Fund Investment Interest 6,971 4,697 8,590 6,500 21,900 Transfers in 0 0 0 0 0 6,971 4,697 8,590 6,500 21,900 122 Winter Weather Reserve Fund FEMA Grant Proceeds 0 0 0 38,510 0 Investment Interest 676 456 833 600 600 Transfer -in #001 0 0 0 16,418 0 676 456 833 55,528 600 123 City Facilities Repair & Replacement Fund Investment Interest 1,607 1,083 1,323 700 0 Transfers in 0 0 0 0 0 1,607 1,083 1,323 700 0 204 Debt Service - LTGO 03 Fund 2014 LTGO Bond issue proceeds 0 7,660,694 0 0 0 Facilities District Revenue 437,120 423,844 373,800 380,300 379,750 Transfers in- #001 0 0 0 198,734 397,350 Transfers in -#301 92,951 89,559 82,150 83,400 79,426 Transfers in -#302 92,952 89,559 82,150 83,400 79,425 623,023 8,263,656 538,100 745,834 935,951 43 301 REET 1 Capital Protects Fund REET 1 - 1st Quarter Percent Investment Interest 302 REET 2 Capital Protects Fund REET 2 - 2nd Quarter Percent Investment Interest CITY OF SPOKANE VALLEY, WA 2017 Budget - Other Funds Detail Revenues by Type 2013 Actual 707,104 1,138 2014 Actual 2015 Actual 790,781 1,065,789 793 1,653 2016 Amended Budget 2017 Proposed Budget 1,000,000 800,000 1,000 1,700 708,242 791,574 1,067,442 1,001,000 801,700 614,929 776,648 1,065,789 1,000,000 800,000 1,349 909 1,662 1,000 1,700 616,278 777,557 1,067,451 1,001,000 801,700 303 Street Capital Projects Fund Grant Proceeds 3,475,351 1,825,974 8,223,959 8,379,606 4,246,241 Developer Contributions 0 541 363,894 275,087 40,097 Transfers in -#001 0 0 0 0 1,200,000 Transfers in - #101 138 5,038 123,955 0 0 Transfers in -#301 Capital Projects 589,534 58,607 567,113 762,503 717,081 Transfers in -#302 Special Capital Projects 153,243 501,736 331,099 382,816 1,173,230 Transfers in - #311 77,720 0 0 0 0 Transfers in - #312 Appleway Landscaping 8,348 253,645 0 0 0 Transfers in - #312 Sullivan Rd W Bridge 0 443,688 42,730 1,467,779 10,000 Transfers in - #312 Pines Underpass Pinecroft 0 0 0 500,000 0 Transfers in - #312 Euclid Ave - Flora to Barke 0 0 0 50,000 1,750,000 Miscellaneous 77 21 87 0 0 4,304,412 3,089,249 9,652,837 11,817,791 9,136,649 309 Parks Capital Projects Fund Grant Proceeds 0 0 1,560 432,007 3,217,267 Contributions and Donations 25,000 7,850 0 0 0 Investment Interest 660 444 813 500 800 Transfers in -#001 50,000 242,298 115,575 267,525 160,000 Transfers in- #103 0 50,000 0 9,300 0 Transfers in- #105 0 0 68,000 60,650 0 Transfers in -#312 0 911,433 524,812 72,940 561,915 75,660 1,212,025 710,760 842,922 3,939,982 310 Civic Facilities Capital Projects Fund Sale of land 0 839,285 0 0 0 Investment Interest 1,771 1,193 2,113 1,200 1,200 Transfers in - #001 Future C.H. bond pmt > $424.6k lease pmt 0 0 67,600 72,500 0 Future C.H. o&m costs 0 0 271,700 271,700 0 Transfers in - #312 0 0 58,324 0 0 1,771 840,478 399,737 345,400 1,200 311 Pavement Preservation Fund Grants 35,995 2,042,715 835,224 2,063,000 340,800 Investment Interest 2,751 1,853 3,389 0 0 Transfers in - #001 0 888,823 920,000 943,800 953,200 Transfers in - #101 282,000 282,000 206,618 67,342 67,342 Transfers in - #123 616,284 616,284 616,284 559,808 0 Transfers in -#301 150,000 184,472 251,049 365,286 660,479 Transfers in -#302 150,000 184,472 251,049 365,286 660,479 1,237,030 4,200,619 3,083,613 4,364,522 2,682,300 312 Capital Reserve Fund Developer Contributions 3,180 4,675 0 0 0 Investment Interest 0 0 0 0 1,000 Transfers in -#001 7,826,207 2,443,507 1,783,512 1,828,723 0 7,829,387 2,448,182 1,783,512 1,828,723 1,000 313 City Hall Construction Fund Investment Interest 0 0 0 0 0 Transfers in -#312 0 0 5,162,764 7,946,088 0 0 0 5,162,764 7,946,088 0 44 402 Stormwater Management Fund Stormwater Management Fee Grant Proceeds Developer Contributions Miscellaneous Revenue Investment Interest Transfer in - #403 CITY OF SPOKANE VALLEY, WA 2017 Budget - Other Funds Detail Revenues by Type 2013 Actual 2014 Actual 2015 Actual 2016 Amended Budget 1,869,081 1,865,413 1,861,368 1,870,000 233,165 76,097 423,332 223,800 0 51,492 0 0 4,143 1,500 0 0 1,992 1,342 2,455 1,500 0 0 120,000 0 2,108,381 1,995,844 2,407,155 2017 Proposed Budget 1,860,000 210,000 0 0 2,500 0 2,095,300 2,072,500 403 Aquifer Protection Area Fund Spokane County 484,343 461,828 533,593 400,000 460,000 Grant Proceeds 859,310 699,913 1,036,603 0 0 Investment Interest 0 0 0 0 0 Transfers in - #402 (DOE for Decant Proj) 0 50,125 0 0 0 1,343,653 1,211,866 1,570,196 400,000 460,000 501 Equipment Rental & Replacement Fund Investment Interest 1,176 792 1,449 1,000 2,000 Interfund Equip & Vehicle Lease 177,744 102,744 35,544 106,000 146,429 Transfers in - #001 (CenterPlace kitchen reser 0 0 0 0 36,600 Transfers in - #101 0 25,849 0 0 0 Transfers in- #402 0 25,843 0 0 0 178,920 155,228 36,993 107,000 185,029 502 Risk Management Fund Transfers in - #001 319,000 325,000 325,000 325,000 350,000 Investment Interest 7 5 8 0 0 Total of "Other Fund" Revenues General Fund Revenues Total Revenues 319,007 325,005 325,008 325,000 350,000 24,530,311 30,301,203 33,283,940 38,525,508 26,991,579 37,208,871 38,396,726 39,384,769 39,996,987 41,993,425 61,739,182 68,697,929 72,668,709 78,522,495 68,985,004 45 CITY OF SPOKANE VALLEY, WA 2017 Budget Expenditures by Fund and Department General Fund Council 542,872 City Manager 1,234,129 Public Safety 25,095,372 Operations & Administrative Deputy City Manager 750,277 Finance 1,282,460 Human Resources 262,417 Public Works 981,932 City Hall Operations and Maintenance 303,918 Community & Economic Development Administration 282,962 Economic Development 690,632 Development Services 1,418,984 Building 1,390,834 Parks & Recreation Administration 288,964 Maintenance 861,350 Recreation 235,995 Aquatics 469,350 Senior Center 95,916 CenterPlace 1,261,208 General Government 4,951,100 Total General Fund 42,400,672 Other Funds Street Fund 4,851,244 Paths & Trails Fund 0 Hotel/Motel Tax - Tourism Facilities Fund 0 Hotel/Motel Tax Fund 634,000 Solid Waste 151,800 PEG Fund 262,500 CenterPlace Operating Reserve Fund 0 Service Level Stabilization Fund 0 Winter Weather Reserve Fund 500,000 Civic Facility Replacement Fund 0 LTGO Bond Debt Service Fund 940,000 REET 1 Capital Projects Fund 1,456,986 REET 2 Capital Projects Fund 1,913,134 Street Capital Projects Fund 9,136,649 Parks Capital Projects Fund 3,904,182 Civic Facilities Capital Projects Fund 490,500 Pavement Preservation 3,050,000 Capital Reserve Fund 2,321,915 City Hall Construction Fund 5,344,219 Stormwater Management Fund 2,459,072 Aquifer Protection Area 530,000 Equipment Rental & Replacement (ER&R) 0 Risk Management Fund 350,000 Total Other Funds 38,296,201 Total All Funds 80,696,873 46 Community & Economic Development 9% CITY OF SPOKANE VALLEY, WA 2017 General Fund Expenditures $ 42,400,672 Public Safety 59% Public Works 3% Operation & Administrative 5% Council & Executive 4% General Government 12% Parks & Recreations 8% CITY OF SPOKANE VALLEY, WA 2017 City Wide Expenditures $ 80,696,873 Capital Projects Funds 34% Tourism Promotion 1% Street Fund 6% Parks & Recreation 4% Community & Economic Development 5% General Government 6% Risk Management 0% Debt Service 1% �Stormwater & APA Funds 4% Other Activities 1% Council / Executive/ Ops & Admin 7% Public Safety 31% 48 Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund Expenditures by Department and Type Supplies City Council 230,922 4,550 City Manager and City Attorney 1,083,066 5,405 Public Safety 3,000 26,500 Operations & Administrative Services & Charges 307,400 145,658 340,315 Intergovernmental 0 0 23, 978, 307 Interfund 0 0 602,250 Capital Expenditures 0 0 145,000 Total 542,872 1,234,129 25, 095, 372 Deputy City Manager 670,977 2,000 77,300 0 0 0 750,277 Finance 1,252,460 6,000 24,000 0 0 0 1,282,460 Human Resources 237,356 730 24,331 0 0 0 262,417 Public Works 905,382 14,750 61,800 0 0 0 981,932 City Hall Operation and Maintenance 98,818 30,000 175,100 0 0 0 303,918 Planning & Community Development Admin 261,262 3,100 18,600 0 0 0 282,962 Economic Development 411,232 1,100 278,300 0 0 0 690,632 Development Services 1,119,084 16,550 263,350 20,000 0 0 1,418,984 Building 1,279,834 32,700 78,300 0 0 0 1,390,834 Parks & Recreation Administration 242,414 7,400 39,150 0 0 0 288,964 Maintenance 0 5,500 855,850 0 0 0 861,350 Recreation 168,645 8,200 59,150 0 0 0 235,995 Aquatics 0 3,200 466,150 0 0 0 469,350 Senior Center 89,416 1,600 4,900 0 0 0 95,916 CenterPlace 491,639 73,524 351,045 0 0 345,000 1,261,208 General Government 0 145,450 1,270,000 328,500 3,097,150 110,000 4,951,100 Total $ 8,545,507 $ 388,259 $ 4,840,699 $ 24,326,807 $ 3,699,400 $ 600,000 $ 42,400,672 49 CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund Department Changes from 2016 to 2017 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2016 Budget 2017 Budget Difference Between 2016 and 2017 Increase (Decrease) $ 11 220,634 230,922 10,288 4.66% 4,550 4,550 0 0.00% 281,685 307,400 25,715 9.13% 506,869 542,872 36,003 7.10% City Manager Wages, Payroll Taxes & Benefits 651,463 Supplies 3,350 Services & Charges 62,490 Total 717,303 655,325 3,862 0.59% 3,300 (50) (1.49%) 65,810 3,320 5.31% 724,435 7,132 0.99% Legal Wages, Payroll Taxes & Benefits 397,206 427,741 30,535 7.69% Supplies 2,010 2,105 95 4.73% Services & Charges 80,735 79,848 (887) (1.10%) Total 479,951 509,694 29,743 6.20% Public Safety Non -Departmental (Fines & Forfeits) 649,500 602,250 (47,250) (7.27%) Wages/Payroll Taxes/Benefits 6,500 3,000 (3,500) (53.85%) Supplies 27,500 26,500 (1,000) (3.64%) Other Services and Charges 394,750 340,315 (54,435) (13.79%) Intergovernmental Services 23,625,499 23,978,307 352,808 1.49% Total 24,703,749 24,950,372 246,623 1.00% Deputy City Manager Wages, Payroll Taxes & Benefits 660,102 670,977 10,875 1.65% Supplies 2,500 2,000 (500) (20.00%) Services & Charges 74,400 77,300 2,900 3.90% Total 737,002 750,277 13,275 1.80% Finance/IT Wages, Payroll Taxes & Benefits 1,222,580 1,252,460 29,880 2.44% Supplies 6,000 6,000 0 0.00% Services & Charges 24,500 24,000 (500) (2.04%) Total 1,253,080 1,282,460 29,380 2.34% Human Resources Wages, Payroll Taxes & Benefits 230,698 237,356 6,658 2.89% Supplies 700 730 30 4.29% Services & Charges 24,296 24,331 35 0.14% Total 255,694 262,417 6,723 2.63% Public Works Wages, Payroll Taxes & Benefits 876,364 905,382 29,018 3.31% Supplies 18,000 14,750 (3,250) (18.06%) Services & Charges 72,506 61,800 (10,706) (14.77%) Total 966,870 981,932 15,062 1.56% City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 0 98,818 98,818 0.00% 0 30,000 30,000 0.00% 0 175,100 174,600 0.00% 0 303,918 303,418 0.00% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund Department Changes from 2016 to 2017 (Continued from previous page) Community Dev.-Admin Wages, Payroll Taxes & Benefits Supplies Services & Charges 2016 Budget 2017 Budget Difference Between 2016 and 2017 Increase (Decrease) $ 11 250,407 261,262 10,855 4.33% 3,100 3,100 0 0.00% 18,600 18,600 0 0.00% Total 272,107 282,962 10,855 3.99% Community Dev.-Economic Development Wages, Payroll Taxes & Benefits 317,257 411,232 93,975 29.62% Supplies 1,100 1,100 0 0.00% Services & Charges 226,800 228,300 1,500 0.66% Total 545,157 640,632 95,475 17.51% Community Dev.-Dev. Sery Wages, Payroll Taxes & Benefits 1,173,837 1,119,084 (54,753) (4.66%) Supplies 21,050 16,550 (4,500) (21.38%) Services & Charges 271,750 263,350 (8,400) (3.09%) Intergovernmental Services 20,000 20,000 0 0.00% Total 1,486,637 1,418,984 (67,653) (4.55%) Community Dev.-Building Wages, Payroll Taxes & Benefits 1,256,565 1,279,834 23,269 1.85% Supplies 28,200 32,700 4,500 15.96% Services & Charges 59,400 78,300 18,900 31.82% Total 1,344,165 1,390,834 46,669 3.47% Parks & Rec- Admin Wages, Payroll Taxes & Benefits 246,821 242,414 (4,407) (1.79%) Supplies 5,900 7,400 1,500 25.42% Services & Charges 29,150 39,150 10,000 34.31% Total 281,871 288,964 7,093 2.52% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 5,500 5,500 0 0.00% Services & Charges 826,543 855,850 29,307 3.55% Total 832,043 861,350 29,307 3.52% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 161,397 168,645 7,248 4.49% Supplies 7,600 8,200 600 7.89% Services & Charges 72,200 59,150 (13,050) (18.07%) Total 241,197 235,995 (5,202) (2.16%) Parks & Rec- Aquatics Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 461,200 0 0 0 0.00% 14,000 3,200 (10,800) (77.14%) 447,200 454,150 6,950 1.55% 457,350 (3,850) (0.83%) (Continued to next page) CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund Department Changes from 2016 to 2017 (Continued from previous page) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits Supplies Services & Charges Total 2016 Budget 88,481 1,600 5,700 2017 Budget 89,416 1,600 4,900 95,781 95,916 Difference Between 2016 and 2017 Increase (Decrease) $ 11 935 1.06% 0 0.00% (800) (14.04%) 135 0.14% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 475,925 491,639 15,714 3.30% Supplies 76,024 73,524 (2,500) (3.29%) Services & Charges 330,274 326,295 (3,979) (1.20%) Total 882,223 891,458 9,235 1.05% General Government Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 87,600 145,450 57,850 66.04% Services & Charges 1,161,800 756,900 (404,900) (34.85%) Intergovernmental Services 295,100 328,500 33,400 11.32% Capital outlays 43,000 10,000 (33,000) (76.74%) Total 1,587,500 1,240,850 (346,650) (21.84%) Transfers out - #204 198,734 397,350 198,616 99.94% Transfers out -#309 230,300 160,000 (70,300) (30.53%) Transfers out - #310 Bond pmt > $434,600 lease pmt 72,500 0 (72,500) (100.00%) Estimated City Hall O&M costs 271,700 0 (271,700) (100.00%) Total 344,200 0 (344,200) (100.00%) Transfers out - #311 Pavement Preservation 943,800 953,200 9,400 1.00% Total 943,800 953,200 9,400 1.00% Transfers out - #501 0 36,600 36,600 0.00% Transfers out - #502 325,000 350,000 25,000 7.69% Total recurring expenditures 39,692,433 40,010,822 318,389 0.80% Summary by Category Wages, Payroll Taxes & Benefits 8,236,237 8,545,507 309,270 3.75% Supplies 316,284 388,259 71,975 22.76% Services & Charges 4,464,779 4,240,849 (223,930) (5.02%) Transfers out - #204 198,734 397,350 198,616 99.94% Transfers out - #309 230,300 160,000 (70,300) (30.53%) Transfers out - #310 344,200 0 (344,200) (100.00%) Transfers out - #311 943,800 953,200 9,400 1.00% Transfers out -#501 0 36,600 36,600 0.00% Transfers out - #502 325,000 350,000 25,000 7.69% Non -Departmental (fines & forfeits) 649,500 602,250 (47,250) (7.27%) Intergovernmental Svc (public safety) 23,625,499 23,978,307 352,808 1.49% Intergovernmental Svc 315,100 348,500 33,400 10.60% Capital outlay 43,000 10,000 (33,000) (76.74%) 39,692,433 40,010,822 318,389 0.80% Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2017 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2016 • Continued to work with state and federal legislators for possible financial assistance for the Barker and Pines Road Grade Separation Projects. • Worked with Council and Staff to develop a strategic plan for funding all grade separation projects. • Continued to expand, where possible, economic development efforts. This included completing the design for a new City Hall structure, developing the necessary financing including the issuance of LTGO Bonds, and award of the construction contract; and completion of the retail improvement study and phase 1 of a tourism enhancement study. • Worked with Council and Staff to develop a strategic plan to address structural funding deficits in Street Fund #101 and Pavement Preservation Fund #311. • Evaluated and discussed increasing costs of public safety, including law enforcement. Continued to seek long-term solutions to control costs while at the same time better serving the community. This in -part involved beginning negotiations with Spokane County for Law Enforcement Services and continuing to analyze costs of all public safety related contracts. • Worked with the Community, Planning Commission and Staff to complete the Comprehensive Plan update. Goals for 2017 • Continue to work with state and federal legislators towards financial assistance for both the Barker and Pines Road Grade Separation Projects. • Develop a strategic plan for financing and completion of all grade separation projects. • Continue and expand where possible, economic development efforts. Complete the development of implementation strategies for the retail and tourism studies that were completed in 2016. • Pursue a sustainability plan in connection with the City's Street Preservation program, to include sustained funding in the Street Fund #101 and Pavement Preservation Fund #311, to address concerns beyond the year 2021. • Evaluate and discuss increasing costs of public safety, including law enforcement. Continue the ongoing process to develop long-term solutions to controlling costs while better serving the community. • Pursue financing for Browns Park, Balfour Park and Appleway Trail amenities. Personnel - FTE Equivalents Mayor Council Total FTEs Budget Summary 2013 Actual 1.0 6.0 7.0 2014 Actual 1.0 6.0 7.0 2015 Actual 1.0 6.0 7.0 2016 Budget 1.0 6.0 7.0 2017 Budget 1.0 6.0 7.0 Budget Detail Wages, Payroll Taxes & Benefits $ 174,891 $ 191,856 $ 206,705 $ 220,634 $ 230,922 Supplies 3,577 2,379 2,908 4,550 4,550 Services&Charges 161,333 211,573 157,665 281,685 307,400 Total Legislative Branch $ 339,801 $ 405,808 $ 367,278 $ 506,869 $ 542,872 53 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2017 Budget 013 - City Manager This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals; fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2016 • Worked to support the City Council's 2016 Goals as referenced under the Legislative Budget. • Prepared a balanced 2017 Budget that met City Council's goal to reflect recurring expenditure growth at less than 1%. • Worked with State Lobbyists on behalf of the interests of our City. • Prepared a proposed 2017 Council Legislative Agenda that was specifically discussed by Council on three separate occasions including their September 6, 2016 adoption of the agenda itself. This was followed by an October 18, 2016 meeting with our local legislative delegation where the Councilmembers and Legislators discussed areas of common interest including our legislative agenda. • Continued efforts to strengthen economic development including working with the Community and Economic Development Department to complete the Retail Enhancement Study, Phase 1 of the Tourism Enhancement a strategic economic development plan and the recruitment of an Economic Development Specialist to our City. Study and the Comp Plan. • Worked with Staff and Council on a City Hall construction project that included --completion of the design --developing the necessary financing including the issuance of LTGO Bonds --award of the construction contract Noteworthy is that this resulted in our fixed annual bond payment over the next 30 -years of $399,900 is $34,700 less than our current annual lease payment of $434,600. • Provided leadership support for the strengthening and promoting of Spokane Valley's core values and fiscal policies. Goals for 2017 • Work to support City Council's 2017 Goals as referenced under the Legislative Budget. • Present Council with a balanced 2018 Budget. • Work with Federal and State Lobbyists on behalf of the interests of our City. • Prepare Legislative Agenda for Council consideration. • Strengthen economic development. • Lead the City through a seamless move to the new City Hall building. 015 - Legal Accomplishments for 2016 • Assisted in review of the Comprehensive Plan Update. • Finalized major revisions to purchasing laws and procedures. • Assisted in transition to new City Manager. • Assisted in amending state law on nuisance abatement cost recovery. • Assisted in contracting process for new solid waste collection agreement. • Led development and adoption of permanent marijuana regulations. • Assisted in major review of law enforcement contractual issues. Goals for 2017 • Have a fully operational office that proactively assists in program development, advises all departments on legal issues in a timely manner and manages all potential and existing litigation. • Work with Community and Economic Development and Finance in identifying and implementing economic development options. • Assist other departments in analyzing and mapping existing processes to determine compliance with laws and whether higher levels of customer service can be achieved. • Assist Council and staff in accomplishing items on the 2017 Legislative Agenda. (continued to next page) 54 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2017 Budget Personnel - FTE Equivalents City Manager City Attorney City Clerk Deputy City Attorney Deputy City Clerk Administrative Assistant - Legal Administrative Assistant (CC) Executive Assistant (CM) Total FTEs Interns Budget Summary 2013 Actual 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 2014 Actual 2015 Actual 2016 Budget 2017 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 8.0 8.0 8.0 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 922,074 $ 953,434 $ 978,742 $ 1,048,669 $ 1,083,066 Supplies 1,811 2,787 2,869 5,360 5,405 Services & Charges 159,747 126,171 142,165 143,225 145,658 Nonrecurring expenses 0 0 3,161 0 0 Total Executive & Legislative Support $ 1,083,632 $ 1,082,392 $ 1,126,937 $ 1,197,254 $ 1,234,129 55 Fund: 001 Dept: 016 General Fund Public Safety Spokane Valley 2017 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. $ 2,168,892 $ 20,476,070 $ 1,389,039 $ 294,121 Non -Departmental Fines and forfeitures to the State of Washington $ 602,250 Grant expenditures 20,000 Capital outlay - CAD / RMS - Nonrecurring 145,000 Total $ 25,095,372 56 Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract Subtotal Judicial System Law Enforcement System: City of Spokane Valley 2017 Budget 016 - Public Safety 2013 Actual $ 868,861 617,999 406,875 108,655 2,002,390 2014 Actual 2015 Actual 2016 Budget $ 820,628 $ 656,129 $ 822,076 649,831 710,289 832,182 410,196 479,782 448,722 117,048 131,041 122,372 1,997,703 1,977,241 2,225,352 Sheriff Contract 17,701,607 17,731,187 18,205,133 19,713,401 Emergency Management Contract 80,428 82,237 88,070 90,558 Wages, Payroll Taxes & Benefits 3,642 6,506 2,617 6,500 Operating Supplies 3,980 3,388 2,144 4,000 Repair & Maintenance. Supplies 2,343 3,343 2,007 3,500 Professional Services 0 0 1,334 0 Electricity/Gas 21,865 20,887 18,953 22,000 Water 1,210 1,497 1,275 1,600 Sewer 851 850 995 900 Waste Disposal 3,460 3,462 3,372 3,500 Law Enf. Bldg Maintenance Contract 80,283 58,331 76,076 60,000 Taxes and Assessments 715 715 715 750 Miscellaneous Services/Contingency 0 250 550 250,000 Crywolf Charges & Fees 44,412 48,348 48,419 50,000 Umpqua Bank Fees 5,111 5,726 9,418 6,000 Subtotal Law Enforcement System: 17,949,907 17,966,727 18,461,078 20,212,709 Jail System: Jail Contract 713,292 996,557 1,213,502 1,301,055 Work Release (Geiger) 508,704 151,158 0 0 Subtotal Jail System: 1,221,996 1,147,715 1,213,502 1,301,055 Other: Fines & Forfeitures State Remittance 664,681 637,014 587,446 649,500 Animal Control Contract 295,556 287,081 290,228 295,133 Non -Capital Equipment for JAG Grant 3,272 0 4,579 20,000 Non -Capital Equip for ARRA JAG Grant 203 0 0 0 LEC Labor Contract Settlement 0 0 224,244 0 Settle & Adjust 118,273 0 (753,653) 0 Small Tools & Minor Equipment 0 0 4,610 0 Non -Capital Equipment for 2011 JAG Grant 9,297 8,010 0 0 Non -Capital Equipment for 2012 JAG Grant 23,978 0 0 0 Non -Capital Equipment for 2013 JAG Grant 0 20,495 0 0 Non -Capital Equipment for WASPC Grant 4,771 6,020 0 0 JAG - Wireless Cards 10,119 3,979 0 0 SVPD Wireless Cards 0 434 0 0 Travel/Mileage/Meals 0 0 74 0 Nighttime Seatbelt Patrol Overtime 1,611 1,647 0 0 Maintenance 0 7,468 4,253 0 Drive Hammered - Get Nailed Grant 10,811 19,802 8,743 0 Building Repair & Maintenance 0 7,679 0 0 Office Furniture & Equipment 0 14,480 36,823 0 Distracted Driving 0 0 331 0 Click it or Ticket 0 0 714 0 TZT seatbelt patrols 0 0 724 0 Capital outlay - CAD / RMS 0 0 294,575 140,281 Subtotal Other: 1,142,572 1,014,109 703,691 1,104,914 Total Public Safety $ 22,316,865 $ 22,126,254 $ 22,355,512 $ 24,844,030 57 $25,000,000 - $20,000,000 - $15,000,000 - $10,000,000 - $5,000,000 - $- City of Spokane Valley 2017 Budgeted Contract Expenditures District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Contract Contract Contract Management Maintenance Contract Contract Contract 58 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2017 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2016 • Worked to support the 2016 Goals of the Legislative and Executive Branch. • Continued to evaluate the Spokane Valley police department Power Shift that was implemented in 2015, including: --Response times for specific priority calls compared in days with the power shift implemented to non -power shift days. - Percentage of deputy initiated incidents including the development of trendline comparisons between power shift and non -power shift areas. --Percentage of property crime cases solved compared to unincorporated areas where changes have not taken place. • Worked towards the development of a 2017 Business Plan that is a guide to the preparation of the 2017 Budget by linking together community priorities, financial projections and City Council goals. • In conjunction with the Finance and Legal Departments, lead the effort to issue limited tax general obligation (LTGO) bonds, the proceeds of which are being used towards the construction of a new City Hall building. • Continued public information support that informed and the community about the status of various projects including: - a variety of construction projects - Sullivan Road Bridge Replacement Project - City Hall design, bond issue and construction --Comp Plan development • In conjunction with the Legal and Public Works departments, developed a Request for Proposals for solid waste collection services within the City. Goals for 2017 • Support the 2017 Goals of the Legislative and Executive Branch. • Work with the City Manager and Staff to develop the 2018 Business Plan. • Continue with the annual process of evaluating public safety contracts to ensure the City is receiving services in the most efficient, effective and cost contained manner possible. • Continue to provide public information support. • In conjunction with the Legal and Public Works departments, by the Spring of 2017, complete the process leading to the selection of a solid waste collection provider. • Coordinate the efforts of the City Hall construction and moving teams. Personnel - FTE Equivalents Deputy City Manager Senior Administrative Analyst Public Information Officer Administrative Analyst Office Assistant II Office Assistant I Total FTEs Intern Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Deputy City Manager Division Budget Summary 2013 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2014 Actual 2015 Actual 2016 Budget 2017 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 6.0 6.0 6.0 6.0 1.0 1.0 1.0 1.0 1.0 $ 402,012 1,153 56,162 $ 459,327 $ 496,278 2,519 36,663 $ 535,460 $ 612,576 1,089 59,134 $ 672,799 $ 660,102 2,500 74,400 $ 737,002 $ 670,977 2,000 77,300 $ 750,277 59 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2017 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office. Accomplishments for 2016 • Implemented State Auditor recommendations. • Improved financial statement preparation process and accuracy. • Completed the 2015 CAFR by May 30, 2016. • Acquired four vehicles included in the 2016 budget, including one small SUV for Community and Economic Development, one car and one small truck for Parks and Recreation, and one truck split half-time between the Street Fund and Stormwater Fund. • Completed the process of virtualizing servers using VMware. • Worked with all City departments to implement new purchasing procedures. • Implemented new reporting standards for pensions for preparation of the 2015 CAFR. • Replaced approximately 36 desktop computers that were at the end of their life cycle. • Completed the third and final phase of a network switch replacement project. • Worked with Parks and Recreation to upgrade the cash registers and point of sales system at the three City pools. • In conjunction with the City's Deputy City Manager and Legal departments, worked with a financial advisor and bond underwriter to issue limited tax general obligation (LTGO) bonds, the proceeds of which are being used towards the construction of a new City Hall building. • Began planning for the physical and technological transfer of operations to the new City Hall building. Goals for 2017 • Implement 2015 audit recommendations. • Work towards continued improvement and accuracy in the financial statement preparation process. • Complete the 2016 CAFR by May 30, 2017, and receive a "clean audit opinion". • Maintain consistent levels of service in payroll, accounts payable, budget development, periodic financial report preparation, and information technology services. • Continue with the ongoing process of refining the replacement program for IT resources. • Work with all City departments for a seamless physical and technological transfer of operations to the new City Hall building. • Acquire and install equipment necessary for the broadcast of City Council meetings in the Council Chambers of the new City Hall building. Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician IT Specialist GIS/Database Administrator Help Desk Technician Total FTEs Budget Summary 2013 Actual 1.00 1.00 3.75 2.00 2.00 1.00 0.00 10.75 2014 Actual 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2015 Actual 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2016 Budget 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2017 Budget 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 Budget Detail Wages, Payroll Taxes & Benefits $ 1,008,218 $ 1,057,271 $ 1,028,666 $ 1,222,580 $ 1,252,460 Supplies 2,791 4,946 2,826 6,000 6,000 Services & Charges 21,218 36,520 30,817 24,500 24,000 Total Finance Division $ 1,032,227 $ 1,098,737 $ 1,062,309 $ 1,253,080 $ 1,282,460 60 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2017 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2016 • Redesigned recruitment materials to improve the quality of applicants considered for City positions. • Continued to build the foundation for a lasting Wellness Program through management support and employee involvement. • Redesigned the City's Mobile App to be consistent with the City's website. • Provided support to the Council in their selection of the City Manager. • Continued to provide guidance to City officials through the implementation of the Affordable Care Act. Goals for 2017 • Review City employee policies for compliance with regulations and efficiencies. • Review and archive records maintained by the Human Resources office. • Continue to support employee wellness through attainment of the AWC WellCity Award. • Support Economic Development through Mobile App and Website Support. • Provide Employee Ethics training to City Staff. Personnel - FTE Equivalents Human Resource Manager Human Resources Technician Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Human Resources Division Budget Summary 2013 Actual 1.0 1.0 2.0 $ 197,822 640 13,645 $ 212,107 2014 Actual 1.0 1.0 2.0 $ 208,063 679 20,941 $ 229,683 2015 Actual 1.0 1.0 2.0 $ 216,518 434 18,648 $ 235,600 2016 Budget 1.0 1.0 2.0 $ 230,698 700 24,296 $ 255,694 2017 Budget 1.0 1.0 2.0 $ 237,356 730 24,331 $ 262,417 61 Fund: 001 Dept: 032 General Fund Public Works Spokane Valley 2017 Budget The Public Works Department oversees the City's transportation system, which includes construction and maintenance of streets and stormwater systems, operations and maintenance of traffic signs and signals and transportation planning. Accomplishments for 2016 • Implemented the approved capital projects. • Provided planning for development of the updated Transportation Improvement Plan. • Prepared and submitted grant applications for capital projects. • Completed the 2016 Pavement Preservation Projects as approved. Goals for 2017 • Prepare final design for Barker Road Grade Separation Project. • Manage the construction of a new City Hall building. • Implement approved capital projects. • Prepare and submit grant applications for capital projects. Personnel - FTE Equivalents Public Works Director Administrative Assistant Capital Improvements Program Manager Engineer Engineering Technician I Engineering Technician 11 Maint/Const Inspector Planning Grants Engineer Senior Engineer Senior Engineer-Proj Mgmt Total FTEs Budget Summary 2013 Actual 1.0 2.0 0.0 1.0 2.0 1.0 0.5 0.0 2.0 1.0 10.500 2014 Actual 1.0 2.0 0.0 1.0 2.0 1.0 0.5 0.375 2.0 1.0 10.875 2015 Actual 1.0 2.0 0.0 1.0 2.0 1.0 0.5 0.375 1.0 2.0 10.875 2016 Budget 1.0 2.0 1.0 1.0 2.0 1.0 0.5 0.375 0.0 2.0 10.875 2017 Budget 1.0 2.0 1.0 1.0 (1) 2.0 (1) 1.0 (1) 0.5 (2) 0.375 (3) 0.0 2.0 (1) 10.875 Budget Detail Wages, Payroll Taxes & Benefits $ 557,708 $ 647,097 $ 684,666 $ 876,364 $ 905,382 Supplies 12,975 10,481 11,149 18,000 14,750 Services & Charges 88,004 51,768 42,913 72,506 61,800 Nonrecurring expenses 0 9,540 0 0 0 Total Public Works $ 658,687 $ 718,886 $ 738,728 $ 966,870 $ 981,932 (1) Only 50% is budgeted to the public works department in the General Fund with the balance budgeted as a part of Capital Projects Funds. (2) This position is budgeted 50% as a part of Capital Projects Funds and 50% Street Fund. (3) This position is budgeted 37.5% to Public Works, 37.5% to Street Fund, and 25% to Stormwater fund. 62 Fund: 001 Dept: 033 General Fund City Hall Operations and Maintenance Spokane Valley 2017 Budget The Public Works Division provides management and oversight of the City Hall Operations and Maintenance Department. This department will be responsible for the overall operations and maintenance of the new City Hall facility, the construction of which broke ground in June of 2016 and is anticipated to be completed in the Fall of 2017. The building is located on a 3.38 acre site at the southeast corner of Sprague Avenue and Dartmouth Road. The City Hall Operations and Maintenance Department will be responsible for, among other things, the grounds maintenance, janitorial services, and maintenance of the HVAC and other building systems. This department will also be responsible for the operations and maintenance of other City facilities, such as the Valley Precinct and the Street Maintenance Shop, as time allows. Personnel - FTE Equivalents Maint Worker - Facilities Total FTEs Budget Summary 2013 Actual 0.0 0.0 2014 Actual 0.0 0.0 2015 Actual 0.0 0.0 2016 Budget 0.0 0.0 2017 Budget 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 0 $ 98,818 Supplies 0 0 0 0 30,000 Services & Charges 0 0 0 0 175,100 Total Administrative Division $ 0 $ 0 $ 0 $ 0 $ 303,918 63 Fund: 001 Dept: 050 General Fund Community & Economic Development Administrative Division Spokane Valley 2017 Budget The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation, long-range planning, development engineering, and code compliance and provides staff support through administration of the department's budget, provides administrative support and department training. Accomplishments for 2016 • Oversaw completion of draft Comprehensive Plan, Retail Study, and Tourism Study. • Continued to implement a document control system for documents and forms. • Assisted in the selection process for the 2016 marketing consultant. • Assisted in the City Hall project. Goals for 2017 • Oversee the adoption process of development regulations. • Oversee completion of economic development strategic plan. • Oversee economic development marketing efforts. • Ensure customer service expectations are met. Personnel - FTE Equivalents Community Development Director Administrative Assistant Total FTEs Budget Summary 2013 Actual 1.0 1.0 2.0 2014 Actual 1.0 1.0 2.0 2015 Actual 1.0 1.0 2.0 2016 Budget 1.0 1.0 2.0 2017 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 215,537 $ 227,397 $ 237,232 $ 250,407 $ 261,262 Supplies 2,399 3,582 2,553 3,100 3,100 Services & Charges 12,449 12,022 10,785 18,600 18,600 Nonrecurring Professional Services 0 32,410 206,704 350,000 0 Total Administrative Division $ 230,385 $ 275,410 $ 457,274 $ 622,107 $ 282,962 64 Fund: 001 Dept: 051 General Fund Community & Economic Development Economic Development Division Spokane Valley 2017 Budget The Economic Development Division will work closely with the City Manager to pursue economic development strategies which attract and retain businesses within the City. Staff develop collaborative relationships with businesses and economic development partners, use technology to support ED programs, building marketing plans, pursue infrastructure improvements and promote the City to businesses and visitors. Accomplishments for 2016 • Prepared draft Comprehensive Plan. • Developed a retail recruitment strategy. • Completed the Tourism Study. • Continued to collaborate with economic development partners. • Developed a GIS system to promote economic development applications. • Developed tools and programs to support small business retention and expansion. • Worked with Spokane County to extend sewer to the industrial areas. • Conducted selection process for a marketing consultant. • Researched Community Development Block Grant (CDBG) program opportunities. Goals for 2017 • Develop strategic plan for economic development. • Implement the retail recruitment strategy. • Continue to pursue infrastructure improvements to foster economic development. • Continue to implement strategies to promote business growth. • Implement the strategic marketing plan. • Continue to foster relationships with our economic development partners. • Refine the online GIS system to promote economic development. • Identify grant opportunities to support economic development initiatives. • Continue to research CDBG program opportunities. • Develop tools and programs to support small business retention and expansion. Personnel - FTE Equivalents Engineer Senior Planner - CD E.D. Project Specialist Total FTEs Budget Summary 2013 Actual 0.0 0.0 0.0 0.0 2014 Actual 0.0 0.0 0.0 0.0 2015 Actual 0.5 1.0 1.0 2.5 2016 Budget 0.65 1.0 1.0 2.65 2017 Budget 0.65 1.0 1.0 2.65 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 234,966 $ 317,257 $ 411,232 Supplies 0 0 6 1,100 1,100 Services & Charges 0 0 3,930 226,800 228,300 Nonrecurring Services & Charges 0 0 0 0 50,000 Total Administrative Division $ 0 $ 0 $ 238,902 $ 545,157 $ 690,632 65 Fund: 001 Dept:055/056 General Fund Community & Economic Development Development Services Division Spokane Valley 2017 Budget The Development Services Division reflects the consolidation of the Engineering and Planning Divisions of the Community and Economic Development Department. The Development Services Division is responsible for providing professional policy guidance to the City Council and Planning Commission on such issues as land use, access management, Shoreline Management Act, annexation, growth targets, water quality, public works issues and more. Staff is responsible for processing land use and home business permits, reviewing environmentally sensitive areas, for the review and inspection of stormwater management in private development, reviewing access management and other public works improvements in private development applications, administering the State Environmental Protection Act (SEPA). The right of way (ROW) inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done in the public ROW. Accomplishments for 2016 • Submitted final Forker Draw Floodplain Application to FEMA. • Completed Water District Research. • Participated in Regional Water Resource meetings. • Provided high quality customer service by maintaining engineering/planning review times of less than 2 weeks. • Completed research for regional mineral resources. • Participated in the creation of a City GIS system. • Completed the 2016 Annual Comprehensive Plan amendments. • Participated in the review of the Municipal Code for updates. • Completed marijuana regulations update. Goals for 2017 • Continue work on permit process and customer service improvement. • Continue work on Regional Low Impact Development Standards. • Continue to work on unstudied flood zones within the City. • Stay up to date with Regional Water right issues. • Assist in the finalization of Municipal Code updates. • Process the 2017 Comprehensive Plan amendments. Personnel - FTE Equivalents Development Services Manager Engineer Assistant Engineer Senior Planner Planner Maint/Construction Inspector Code Enforcement Officer ROW Inspector Office Assistant I Senior Engineer Engineering Technician Total FTEs Budget Summary 2013 Actual 0.0 1.5 1.0 0.0 0.0 2.0 0.0 0.0 1.0 1.0 1.5 8.00 2014 Actual 0.0 1.5 1.0 0.0 0.0 1.0 0.0 1.0 1.0 1.0 0.5 7.00 2015 Actual 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.00 2016 Budget 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.00 2017 Budget 1.0 2.0 1.0 1.0 2.0 1.0 0.0 1.0 1.0 0.0 0.0 10.00 Budget Detail Wages, Payroll Taxes&Benefits $ 1,488,269 $ 1,278,597 $ 1,115,465 $ 1,173,837 $ 1,119,084 Supplies 15,830 7,862 10,058 21,050 16,550 Services & Charges 246,181 257,861 246,964 271,750 263,350 Intergovernmental Payments 8,287 0 0 20,000 20,000 Total Engineering Division $ 1,758,567 $ 1,544,319 $ 1,372,487 $ 1,486,637 $ 1,418,984 66 Fund: 001 Dept: 057 General Fund Community & Economic Development Building Division Spokane Valley 2017 Budget The Building Division implements the Washington State Building Code. This Division is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. The Code Enforcement staff enforce zoning and building regulations on a complaint -driven basis. Accomplishments for 2016 • Created and implemented customer service survey. • Improved residential building review at the Permit Center Counter with increased counter reviews performed by Permit Facilitators and creation of a Multiple Use Plan Program. • Developed Swimming Pool, ROW Process & Submittal Guide as informational bulletins for public assistance. • Maintained and enhanced partnerships with Spokane, Spokane County and outside review agencies. • Implemented Code Enforcement process changes to incorporate Office Assistant and Building Inspector. • Residential Approach Inspection shifted to Building Inspectors. • Created and implemented a Regional Special Inspection and Fabricator program involvement in case creation and field investigation. • Coordinated progress reports on the Regional Hazard Mitigation Plan. • Created custom reports in the permitting system to meet the needs of outside reporting agencies. Goals for 2017 • Work on permit processes and customer service improvement plan to enhance the customer experience at the Permit Center. • Develop Performance Measures. • Coordinate on central reporting function in SMARTGov System. • Expand on-line permit system. • Incorporate data from SVFD records to facilitate re -use of existing vacant buildings and tenant spaces. • Increase efforts to establish and maintain relationships with regional jurisdictions and outside review agencies. • Implement Code Enforcement educational awareness program to inform the public. • Provide cross training of staff to facilitate coverage during times of lean staffing. • Coordinate with regional partners on the Hazard Mitigation Plan. Personnel - FTE Equivalents Building Official Building Inspector II Planner Development Service Coordinator Engineering Tech Office Assistant I Permit Facilitator Plans Examiner Senior Plans Examiner Code Enforcement Officer Assistant Planner Total FTEs Budget Summary 2013 Actual 1.0 3.0 0.0 1.0 0.0 1.0 2.0 0.5 1.0 0.0 2.0 11.50 2014 Actual 1.0 3.0 2.0 1.0 1.0 1.0 2.0 0.5 1.0 0.0 0.0 12.50 2015 Actual 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 14.00 2016 Budget 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 14.00 2017 Budget 1.0 3.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 1.0 0.0 14.00 Budget Detail Wages, Payroll Taxes&Benefits $ 932,662 $ 1,098,561 $ 1,126,106 $ 1,256,565 $ 1,279,834 Supplies 20,139 14,196 7,230 28,200 32,700 Services & Charges 55,966 65,457 60,112 59,400 78,300 Intergovernmental Payments 0 0 0 0 0 Capital Outlays 0 0 0 0 0 Interfund Charges 0 0 0 0 0 Total Building Division $ 1,008,767 $ 1,178,214 $ 1,193,448 $ 1,344,165 $ 1,390,834 67 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. 000 - Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2016 • Completed construction of a championship sand volleyball court and splashpad at Browns Park. • Completed construction of Phase 2 of the Pocket Dog Park at Valley Mission Park. • Installed new park signs at Edgecliff, Valley Mission and Valley Mission Dog Park. • Developed Request for Proposals for the Park Maintenance Contract. • Completed Discovery Splashpad activator renovation. • Completed all Park repairs related to the damage caused by Windstorm 2015. Goals for 2017 • Construct new splashpad and ADA pathway at Edgecliff Park. • Construct the Sullivan to Corbin section of the Appleway Trail. • Add amenities to the Valley Mission Dog Park. • Pursue land acquisitions for priority facilities such as disc golf, skateboard park, etc. Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs Budget Summary 2013 Actual 1.0 1.0 2.0 2014 Actual 1.0 1.0 2.0 2015 Actual 1.0 1.0 2.0 2016 Budget 1.0 1.0 2.0 2017 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 212,067 $ 224,275 $ 230,394 $ 246,821 $ 242,414 Supplies 6,427 2,493 2,688 5,900 7,400 Services&Charges 29,288 28,366 28,433 29,150 39,150 Nonrecurring Expenses 62,087 11,192 78,659 67,000 0 Total Parks Administration $ 309,869 $ 266,326 $ 340,174 $ 348,871 $ 288,964 68 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Total Parks Maintenance Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 1,568 $ 2,903 $ 3,444 $ 5,500 $ 5,500 762,614 791,348 830,641 826,543 855,850 $ 764,182 $ 794,251 $ 834,085 $ 832,043 $ 861,350 69 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2016 • Continued to provide quality recreation programs for the Spokane Valley community. • Designed Recreation Brochure in house utilizing Adobe Creative Suite software. • Actively looked for sponsorship opportunities within the community in regards to the Summer Outdoor Movies. • Continued to foster relationships with community partners. Goals for 2017 • Research and offer new recreation programs that serve the needs of the community. • Continue to provide quality recreation programs for the Spokane Valley community. • Foster relationships with community partners. • Offer affordable community events for families, teens, and the community. Budget Summary 2013 Actual Personnel - FTE Equivalents Recreation Coordinator 1.0 2014 Actual 1.0 2015 Actual 1.0 2016 Budget 1.0 2017 Budget 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 151,084 $ 142,074 $ 164,092 $ 161,397 $ 168,645 Supplies 5,760 6,740 7,791 7,600 8,200 Services & Charges 54,381 50,350 65,832 72,200 59,150 Total Recreation Division $ 211,225 $ 199,164 $ 237,715 $ 241,197 $ 235,995 70 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 302 - Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2016 • Maintained a full summer swimming program. • Researched and re-evaluated our pool rental pricing structure. • Installed pool stairs at Valley Mission Pool. • Researched marketing opportunities to more effectively promote the outdoor pools. • Updated the cash register systems at all three pools. Goals for 2017 • Maintain a full summer swimming program. • Replace main drain piping from the drain boxes at Terrace View and Park Road Pools. • Replace the gutter line running to the outdoor drain pit at Valley Mission Pool. • Explore options to the Terrace View Pool tank paint peeling problem. • Improve coordination and communication among teams for the summer swim meet season. Budget Detail Supplies Services & Charges Nonrecurring Services & Charges Total Aquatics Division Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 9,081 $ 424 $ 351 $ 14,000 $ 3,200 469,765 436,604 487,564 447,200 454,150 0 0 0 0 12,000 $ 478,846 $ 437,028 $ 487,915 $ 461,200 $ 469,350 71 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2016 • Offered more Tuesday evening classes in the Senior Wing of CenterPlace. • Continued relationship with YMCA to offer reduced daily rates for Senior Center members. • Developed and fostered relationship with Walgreens to bring pharmacy students to counsel seniors on medications, provide blood pressure checks and offer flu shots. • Researched and developed class for seniors needing help with IT issues. • Worked closely with the Parks & Recreation Director on programs being offered to seniors. Goals for 2017 • Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls. • Offer "Get Acquainted Open House" to allow the public to visit the CenterPlace and the Senior Center to learn about programs and activities offered by the Senior Center and the ACT 2 Community Colleges. • Continue to work with the Board on providing board training classes. • Work closely with the Parks & Recreation Director on programs being offered to seniors. • Offer more Tuesday evening classes in the Senior Wing of CenterPlace. Personnel - FTE Equivalents Senior Center Specialist Total FTEs Budget Summary 2013 Actual 1.0 1.0 2014 Actual 1.0 1.0 2015 Actual 1.0 1.0 2016 Budget 1.0 1.0 2017 Budget 1.0 1.0 Intern 1.0 1.0 0.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 77,018 $ 79,872 $ 82,625 $ 88,481 $ 89,416 Supplies 2,157 1,460 454 1,600 1,600 Services & Charges 1,897 2,514 2,298 5,700 4,900 Capital Outlay 0 0 0 0 0 Total Senior Center Division $ 81,072 $ 83,846 $ 85,377 $ 95,781 $ 95,916 72 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern Washington and Northern Idaho. Accomplishments for 2016 • Increased rental space on second floor by adding two large meeting rooms. • Ensured a long-term catering contract. • Increased events by 10% over 2015. • Negotiated renewal lease with the Community Colleges of Spokane. • Increased number of part-time staff to cover the increasing number of events. Goals for 2017 • Upgrade the audio and visual systems and equipment in the Great Room and Small Dining Room. • Replace carpeting in Rooms 109, 110 and 213. • Update existing Business and Marketing Plan. Personnel - FTE Equivalents Customer Relations/Facilities Coordinator Administrative Assistant Office Assistant I Maintenance Worker Total FTEs Budget Summary 2013 Actual 1.0 1.0 1.0 2.0 5.0 2014 Actual 1.0 1.0 1.0 2.0 5.0 2015 Actual 1.0 1.0 1.0 2.0 5.0 2016 Budget 1.0 1.0 1.0 2.0 5.0 2017 Budget 1.0 1.0 1.0 2.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 393,283 $ 402,329 $ 442,655 $ 475,925 $ 491,639 Supplies 60,011 63,834 53,919 76,024 73,524 Services & Charges 319,699 335,273 306,138 330,274 326,295 Nonrecurring Services & Charges 0 0 0 0 24,750 Nonrecurring Capital Outlays 0 0 0 0 345,000 Total CenterPlace Division $ 772,993 $ 801,436 $ 802,712 $ 882,223 $ 1,261,208 73 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2017 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall rent/bond payments and and related utilities; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget Supplies PEG COSV Small tools & Minor Equip $ 336 $ 0 $ 0 $ 3,700 $ 0 Business Registrations 293 0 0 500 0 Employee Recognition -Operating Supplies 13 2,667 1,490 3,000 3,000 Employee Recognition & Safety Program 1,925 0 299 0 0 Office & Operating Supplies 937 0 187 0 0 Small Tools & Minor Equipment 4,114 3,738 7,443 4,000 7,250 Computer Hardware - Non Capital 35,165 30,671 38,277 26,900 107,700 Computer Software - Non Capital 6,519 32,631 5,093 34,500 12,500 Fuel 3 104 0 0 0 Office & Operating Supplies 10,313 8,418 16,753 15,000 15,000 59,618 78,229 69,542 87,600 145,450 Other Services & Charges Professional Services - Misc Studies 87,229 117,149 22,907 235,500 200,000 Accounting & Auditing 70,119 66,714 77,474 80,000 90,000 Uncollectible Accounts Expense 0 0 2,095 0 0 Postage 1,168 316 10,428 1,500 2,500 Telephone Service 9,088 8,790 8,168 9,000 9,000 Cell Phones 1,561 1,335 949 1,600 1,500 Internet Service 13,994 10,404 11,458 11,000 11,800 City Wide Records Management 0 3,610 5,870 10,000 10,000 City Hall Rent 425,246 412,681 426,964 439,000 513,100 Facility Repairs & Maintenance 1,430 1,318 8,897 5,000 5,000 Interfund Vehicle Lease 0 0 0 500 1,000 Equip Repair & Maint-Hardware Support 23,457 51,617 40,450 42,000 31,400 IT Support 71,221 13,323 20,855 28,300 72,700 Software Licenses & Maintenance 90,502 66,369 65,353 73,100 70,940 Merchant Charges (Bankcard Fees) 1,347 1,765 231 2,000 2,000 Equip Rental 3,300 3,300 1,921 3,300 4,260 Printing & Binding 432 0 536 0 500 Miscellaneous Services 5,938 2,143 5,256 10,000 10,000 Vehicle Rental 1,559 0 0 1,500 0 General Operating Leases: Computer 41,039 49,645 45,347 51,000 51,000 Economic Development -Site Selector 8,813 9,139 8,542 10,000 10,000 Professional Services - Economic Devel. 89,041 87,498 70,330 0 0 Contracted economic dev. 0 0 16,560 43,000 43,000 City Economic Development 202,430 196,877 153,350 0 0 Professional Services - Social Services 55,809 61,724 90,974 0 0 Alcohol Treatment: Liquor Excise Tax 1,213 3,439 5,012 0 0 Alcohol Treatment: Liquor Profits 16,279 16,258 16,131 20,000 22,000 Outside Agencies- Social Svc & Econ. Dev. 0 0 0 107,000 107,000 $ 1,222,215 $ 1,185,414 $ 1,116,058 $ 1,184,300 $ 1,268,700 (continued to next page) 74 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2017 Budget Intergovernmental Services Election Costs Voter Reg istration Taxes and assessments Spokane County Air Pollution Authority Budget Summary, continued 2013 Actual 2014 Actual 2015 Actual $ 85,304 $ 0 $ 16,347 87,964 84,764 97,091 7,278 6,909 5,617 115,720 115,915 115,915 296,266 207,588 234,970 2016 Budget 2017 Budget 87,000 $ 90,000 90,000 $ 100,000 7,500 $ 7,500 117,000 $ 131,000 301,500 328,500 Capital Outlays PEG COSV Broadcast -Office Furn. 2,131 0 0 0 0 PEG COSV Broadcast-Software/hardware 24,936 30,596 0 0 0 Copy Machine 0 0 21,145 3,500 0 Computer Software/Hardware 0 0 0 39,500 0 Compuer Hardware - Capital 15,035 68,956 0 0 10,000 Construction - Pavement Preservation 855,857 0 0 0 0 Debt Service: Principal Interest and Other Debt Service Costs 897,959 99,552 21,145 43,000 10,000 301 435 425 0 0 Interfund Payments for Service Transfer out - #106 (solid waste educ.) 0 60,000 0 0 0 Transfer out - #204 (City Hall bond payment) 0 0 0 198,734 397,350 Transfer out - #303 (pines underpass design) 0 0 0 0 1,200,000 Transfer out - #309 (park capital prof) 50,000 242,298 115,575 200,300 160,000 Transfer out - #310 (bond pmt > $434.6 lease) 0 0 67,600 72,500 0 Transfer out - #310 (city hall o&m costs) 0 0 271,700 271,700 0 Transfer out - #311 (pvmnt preservation) 0 888,823 920,000 943,800 953,200 Transfer out - #312 (capital reserve fund) 7,826,207 2,443,507 1,783,512 1,828,723 0 Transfer out - #501 (CenterPlace kitchen reserve) 0 0 0 0 36,600 Transfer out - #502 (risk management) 319,000 325,000 325,000 325,000 350,000 8,195,207 3,959,628 3,483,387 3,840,757 3,097,150 Miscellaneous SCRAPS pass through 0 57,259 1,099 1,100 1,300 Supplies - 10th Anniversary 3,818 0 0 0 0 Advertising - 10th Anniversary 12,030 0 0 0 0 City Hall Remodel 0 0 12,842 0 0 15,848 57,259 13,941 1,100 1,300 Nonrecurring - Capital Copy Machine 0 0 0 0 20,000 Computer Hardware - Capital 0 0 65,610 95,000 80,000 Computer Software - Capital 0 20,789 18,931 13,000 0 Total Governmental Division $ 10,687,414 $ 5,608,894 $ 5,024,009 $ 5,566,257 $ 4,951,100 75 Fund: 101 Street Fund Spokane Valley 2017 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and non -motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient coordinate convenient interconnect to the regional transportation system. Maintenance work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control and many other street maintenance and repair activities. Accomplishments for 2016 • Optimized traffic signals on selected corridors. • Applied for grants and worked with various schools to install flashing beacons at crosswalks. • Renewed contracts with private contractors for street maintenance services. • Continued to define and implement a fleet maintenance program. • Developed non -intrusive traffic signal detection replacement plan. • Replaced over 2,000 signs throughout the City. • Upgraded pedestrian indicators at all City traffic signals. • Upgraded traffic signal software at all City traffic signals. • Assisted with TAP/CMAW/STP/CDBG and TIB grant applications. Goals for 2017 • Update and implement the pavement management plan. • Implement and renew contracts with private contractors for street maintenance services. • Optimize traffic signal timings on selected corridors. • Enhance safety at selected traffic signals. • Use traffic signal software to obtain traffic counts on arterial roadways. • Develop a maintenance program for traffic signal components to address aging infrastructure. Personnel - FTE Equivalents Senior Engineer - Traffic Public Works Superintendent Maintenance/Construction Inspector Assistant Engineer - Traffic/Planning Planning Grants Engineer Total FTEs Interns Budget Summary 2013 Actual 1.0 1.0 2.0 1.0 0.0 5.0 2014 Actual 2015 Actual 2016 Budget 1.0 1.0 1.0 1.0 1.0 1.0 2.0 2.35 2.35 1.0 1.0 1.0 0.375 0.375 0.375 2017 Budget 1.0 1.0 2.35 * 1.0 0.375 5.375 5.725 5.725 5.725 1.0 2.0 2.0 2.0 2.0 For 0.5 FTE of the 2 FTEs, only 50% is budgeted to the Street Fund with the balance budgeted as part of the capital project funds (continued to next page) 76 Fund: 101 Street Fund Spokane Valley 2017 Budget Revenues Utility Tax Motor Vehicle Fuel Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Grants Transfers in Miscellaneous Total revenues Expenditures Wages, Payroll Taxes & Benefits Supplies Services & Charges Snow Operation Intergovernmental Payments Transfers out - #001 Transfers out - #311 (pvmnt pres) Transfers out - #501 (non -plow) Transfers out - #501 (plow replace) Signal Detection Replacement Program Traffic Signal Replacement Program Capital construction and equipment Nonrecurring Expenditures Durable striping at Trent & Argonne Spare traffic signal equipment Battery backups for intersections Maintenance facility storage unit Signal detection equipment upgrades Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary, continued 2013 Actual $ 2,562,722 1,868,055 0 0 2,920 172,530 27,375 14,702 2014 Actual 2015 Actual $ 2,461,060 $ 2,257,184 1,878,476 1,935,629 0 0 0 0 2,037 3,212 15,150 0 23 0 9,414 25,167 4,648,304 4,366,160 4,221,192 582,013 108,110 2,152,294 485,717 797,275 39,700 282,000 10,777 150,000 0 0 205,621 0 0 0 0 0 681,165 119,742 2,030,250 508,353 876,268 39,700 282,000 10,777 75,000 0 0 100,894 0 0 0 0 0 738,144 116,659 2,041,934 465,064 707,315 39,700 206,618 12,077 0 0 0 155,849 0 0 0 0 0 2016 Budget $ 2,340,000 2,004,900 0 50,000 3,000 0 0 10,000 2017 Budget $ 2,200,000 2,040,300 98,868 50,000 4,000 0 0 10,000 4,407,900 4,403,168 734,604 111,500 2,133,754 430,000 770,000 39,700 67,342 31,000 40,000 0 0 0 0 0 0 5,000 20,000 746,872 105,000 2,168,151 468,000 795,000 39,700 67,342 23,250 77,929 40,000 200,000 0 75,000 30,000 15,000 0 0 4,813,507 4,724,149 4,483,360 4,382,900 4,851,244 (165,203) 2,228,437 (357, 989) 2,063,234 (262,168) 1,705,245 25,000 (448,076) 1,443,077 1,468,077 $ 2,063,234 $ 1,705,245 $ 1,443,077 $ 1,468,077 $ 1,020,001 77 Fund: 103 Paths & Trails Fund Spokane Valley 2017 Budget The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2017 the Municipal Research and Services Center estimates the distribution back to cities will be $21.76 per person. Based upon a City of Spokane Valley population of 94,160 (per the Washington State Office of Financial Management on April 1, 2016) we anticipate the City will collect $2,048,900 in 2017. RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon the 2017 revenue estimate this computes to $8,600. The balance or $2,040,300 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance is available. The City transferred $50,000 in 2014 and $9,300 in 2016 to the Parks Capital Projects Fund #309 to be applied towards the Phase 2 Appleway Trail Project from University to Pines. Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 7,879 $ 7,923 $ 8,226 $ 8,500 $ 8,600 51 34 0 0 0 7,930 7,957 8,226 8,500 8,600 0 0 0 0 0 0 50,000 0 9,300 0 0 50,000 0 9,300 0 Revenues over (under) expenditures 7,930 (42,043) 8,226 (800) 8,600 Beginning fund balance 63,941 71,871 29,828 38,054 37,254 Ending fund balance $ 71,871 $ 29,828 $ 38,054 $ 37,254 $ 45,854 78 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2017 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual 2014 Actual 0 $ 0 0 2015 Actual 2016 Budget 2017 Budget 0 $ 182,236 $ 377,000 $ 377,000 0 111 0 0 0 182,347 377,000 377,000 0 0 0 0 0 0 0 0 0 0 0 0 0 182,347 377,000 377,000 0 0 182,347 559,347 0 $ 0 $ 182,347 $ 559,347 $ 936,347 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2017 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Tourism Promotion Transfers out- #001 Transfers out- #309 Total expenditures Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 518,672 $ 549,267 $ 581,237 $ 580,000 $ 580,000 387 299 484 300 500 519,059 549,566 581,721 580,300 580,500 458,904 546,545 484,968 499,350 604,000 30,000 30,000 30,000 30,000 30,000 0 0 68,000 60,650 0 488,904 576,545 582,968 590,000 634,000 Revenues over (under) expenditures 30,155 (26,979) (1,247) (9,700) (53,500) Beginning fund balance 206,772 236,927 209,948 208,701 199,001 Ending fund balance $ 236,927 $ 209,948 $ 208,701 $ 199,001 $ 145,501 79 Fund: 106 Solid Waste Fund Spokane Valley 2017 Budget In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. During 2016, the City received a payment in the amount of $56,035, which was receipted in the Street Fund #101 to offset road maintenance costs. The contract with Sunshine Recyclers does not include curbside pickup which remains optional for citizens and is available by subscription through Waste Management and Sunshine Disposal, Inc. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5 -year period, which equates to a payment of annually of $40,425 in the years 2015 through 2019. Revenues Sunshine administrative fee Investment interest Grant Proceeds Transfer in - #001 Total revenues Budget Summary 2013 Actual 2014 Actual 2015 Actual 0 $ 0 $ 125,000 0 0 0 0 0 0 0 60,000 0 2016 Budget $ 125,000 0 53,500 0 2017 Budget $ 125,000 0 26,800 0 0 60,000 125,000 178,500 151,800 Expenditures Education & Contract Administration 0 52,661 49,040 138,075 111,375 Transfers out - #001 (reimbursement) 0 0 40,425 40,425 40,425 Total expenditures 0 52,661 89,465 178,500 151,800 Revenues over (under) expenditures 0 7,339 35,535 0 0 Beginning fund balance 0 0 7,339 42,874 42,874 Ending fund balance $ 0 $ 7,339 $ 42,874 $ 42,874 $ 42,874 80 Fund: 107 PEG Fund Spokane Valley 2017 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Govemment (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Transfer in from fund #001 Total revenues Expenditures PEG Reimbursement - CMTV New City Hall Council Chambers Capital Outlay Total expenditures Budget Summary 2013 Actual $ 2014 Actual 0 $ 0 0 0 2015 Actual 2016 Budget 2017 Budget 0 $ 81,806 $ 90,000 $ 80,000 0 0 0 0 0 267,333 0 0 0 349,139 90,000 80,000 0 0 0 117,000 0 0 0 0 25,000 250,000 0 0 47,957 12,500 12,500 0 0 47,957 154,500 262,500 Revenues over (under) expenditures 0 0 301,182 (64,500) (182,500) Beginning fund balance 0 0 0 301,182 236,682 Ending fund balance $ 0 $ 0 $ 301,182 $ 236,682 $ 54,182 81 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley 2017 Budget The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers -in Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual 2014 Actual O $ 0 0 2015 Actual 0 $ 0 0 2016 Budget 0 $ 0 0 2017 Budget 0 $ 0 0 0 0 0 50,787 0 0 0 0 50,787 0 0 0 0 (50,787) 0 0 0 0 350,787 300,000 300,000 300,000 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2017 Budget The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current $5.5 million balance or $3.29 million. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2017 Budget Message located near the front of this budget document. Revenues Investment Interest Transfer -in Total revenues Expenditures Operations Total expenditures Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 6,971 $ 4,697 $ 8,590 $ 6,500 $ 21,900 O 0 0 0 0 6,971 4,697 8,590 6,500 21,900 0 0 0 0 0 O 0 0 0 0 Revenues over (under) expenditures 6,971 4,697 8,590 6,500 21,900 Beginning fund balance 5,441,531 5,448,502 5,453,199 5,461,789 5,468,289 Ending fund balance $ 5,448,502 $ 5,453,199 $ 5,461,789 $ 5,468,289 $ 5,490,189 82 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2017 Budget The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2016 and 2017 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfer -in #001 FEMA Grant Proceeds Total revenues Expenditures Snow removal Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual 677 0 0 677 2014 Actual 2015 Actual $ 455 $ 0 0 455 833 0 0 833 0 0 60,381 0 0 60,381 677 455 (59,548) 502,888 503,565 504,020 2016 Budget 2017 Budget $ 600 $ 16,418 38,510 55,528 600 0 0 600 500,000 500,000 500,000 500,000 (444,472) (499,400) 444,472 500,000 $ 503,565 $ 504,020 $ 444,472 $ $ 600 Fund: 123 Civic Facility Replacement Fund Spokane Valley 2017 Budget This fund was initially created to set aside money for the eventual replacement of CenterPlace and the police precinct building located on East Sprague Avenue, and the source of funds had in prior years been an annual transfer from the General Fund. Beginning in 2013, however, the City made the decision to no longer set money aside in this fund for future building replacements and instead decided to commit the entire fund balance of Fund #123 to a pavement preservation program that is operated through Pavement Preservation Fund #311. This is in recognition of the fact that addressing deteriorating streets in a timely manner is a much higher priority in the present than setting money aside for buildings that will need replaced in the distant future. It was the City's conclusion that to both set money aside for the replacement of CenterPlace now while at the same time repaying the 2014 LTGO bonds (see Fund #204 discussion) that were issued to finance the construction of CenterPlace is essentially asking the same generation of taxpayers/citizens to pay for the same structure twice - the initial construction and the replacement. The $2.4 million fund balance that existed at the end of 2012 will be completely depleted due to transfers for pavement preservation in 2016. Revenues Investment Interest Transfers in- #001 Total revenues Expenditures Transfers out- #311 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual $ 1,608 0 1,608 2014 Actual 2015 Actual $ 1,083 $ 0 1,083 1,323 0 1,323 2016 Budget 2017 Budget $ 700 $ 0 700 616,285 616,284 616,284 559,808 616,285 616,284 616,284 559,808 (614,677) (615,201) (614,961) (559,108) 2,403,947 1,789,270 1,174,069 559,108 0 0 0 0 0 $ 1,789,270 $ 1,174,069 $ 559,108 $ 0 $ 0 0 0 83 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2017 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2017, the outstanding balance on this portion of the bond issue will be $5,065,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301 and #302). At January 1, 2017, the outstanding balance on this portion of the bond issue will be $995,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2017, the outstanding balance on the bond issue will be $7,200,000. Revenues Spokane Public Facilities District 2014 LTGO Bond issue proceeds Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Expenditures Debt Service Payment - CenterPlace Debt Service Payment - Roads Debt Service Payments - City Hall 2003 LTGO Bond retirement 2014 LTGO Bond issue costs Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual $ 437,120 0 0 92,951 92,952 623,023 2014 Actual $ 441,520 7,661,000 0 93,152 93,151 8,288,823 2015 Actual 2016 Budget 2017 Budget $ 373,800 $ 380,300 $ 379,750 0 0 0 0 198,734 397,350 82,150 83,400 79,426 82,150 83,400 79,425 538,100 745,834 935,951 437,120 441,520 374,083 380,300 379,750 185,903 186,303 164,017 166,800 162,900 O 0 0 198,734 397,350 O 7,549,000 0 0 0 O 112,000 0 0 0 623,023 8,288,823 538,100 745,834 940,000 0 0 0 0 (4,049) 4,049 4,049 4,049 4,049 4,049 $ 4,049 $ 4,049 $ 4,049 $ 4,049 $ 0 84 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2017 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 1 - Taxes Investment Interest Miscellaneous Revenues Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Interfund Transfers Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual 2014 Actual $ 707,104 $ 1,138 0 790,781 793 0 708,242 791,574 2015 Actual $ 1,065,789 1,654 0 1,067,443 92,951 89,559 82,150 589,534 58,607 567,113 150,000 184,472 251,049 0 0 0 832,485 332,638 900,312 (124,243) 458,936 167,131 1,092,264 968,021 1,426,957 2016 Budget $ 1,000,000 1,000 0 1,001,000 83,400 762,503 365,286 0 2017 Budget $ 800,000 1,700 0 801,700 79,426 717,081 660,479 0 1,211,189 1,456,986 (210,189) (655,286) 1,594,088 1,383,899 $ 968,021 $ 1,426,957 $ 1,594,088 $ 1,383,899 $ 728,613 85 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2017 Budget This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 2 - Taxes Investment Interest Transfers in - #307 Total revenues Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 614,929 $ 776,648 $ 1,065,789 $ 1,000,000 $ 800,000 1,349 909 1,662 1,000 1,700 0 0 0 0 0 616,278 777,557 1,067,449 1,001,000 801,700 Expenditures Transfers out - #101 27,375 23 0 0 0 Transfers out - #204 92,951 89,559 82,150 83,400 79,425 Transfersout-#303 153,243 501,736 331,099 382,816 1,173,230 Transfers out - #311 (pavement preservation) 150,000 184,472 251,049 365,286 660,479 423,569 775,790 664,298 831,502 1,913,134 Revenues over (under) expenditures Beginning fund balance Ending fund balance 192,709 1,767 403,151 169,498 (1,111,434) 1,130,670 1,323,379 1,325,146 1,728,297 1,897,795 $ 1,323,379 $ 1,325,146 $ 1,728,297 $ 1,897,795 $ 786,361 86 Fund: 303 Street Capital Projects Fund Spokane Valley 2017 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302, and sometimes Stormwater Management Fund #402. Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget Revenues Grant Proceeds $ 2,870,539 $ 1,825,974 $ 8,223,959 $ 8,379,606 $ 4,246,241 Developer Contribution 0 541 363,894 275,087 40,097 Miscellaneous 78 21 87 0 0 WSDOT - Safe Routes 604,811 0 0 0 0 Transfers in - #001 Pines Underpass Design 0 0 0 0 1,200,000 Transfers in - #101 138 5,038 123,955 0 0 Transfers in - #301 589,535 29,647 567,113 762,503 717,081 Transfersin-#302 153,243 530,695 331,099 382,816 1,173,230 Transfers in - #311 77,720 0 0 0 0 Transfers in - #312 Appleway Landscaping 8,348 253,645 0 0 0 Transfers in - #312 Sullivan Rd W Bridge 0 443,688 42,730 1,467,779 10,000 Transfers in - #312 Pines Underpass Pinecroft 0 0 0 500,000 0 Transfers in - #312 Euclid Ave - Flora to Barker 0 0 0 50,000 1,750,000 Total revenues 4,304,412 3,089,249 9,652,837 11,817,791 9,136,649 Expenditures 005 Pines/Mansfield, Wilbur Rd. to Pines 228,275 0 0 0 0 060 Argonne Rd Corridor Upgrade SRTC 06-31 33,665 206,188 1,248,474 0 0 061 Pines (SR27) ITS Improvement SRTC 06-26 1,000,462 67 0 0 0 112 Indiana Ave. Extension - 3600 3,877 0 0 0 0 113 Indiana /Sullivan Intersection PCC 96,313 113 0 0 0 115 Sprague Ave Resurfacing -Evergreen to Sullivai 11,799 0 0 0 0 123 Mission Ave -Flora to Barker 5,647 40,012 37,956 332,566 500,000 141 Sullivan & Euclid PCC 0 49,556 9,848 1,981,060 2,150,000 142 Broadway @ Argonne/Mullan 73,792 3,564 17,771 0 0 145 Spokane Valley -Millwood Trail 429 1,924 0 0 0 146 24th Ave Sidewalk - Adams to Sullivan 270,962 0 0 0 0 149 In -House Design - Sidewalk Infill 187,148 288,304 8,177 5,000 0 154 Sidewalk & Transit Stop Accessibility 4,991 435 0 0 0 155 Sullivan Rd W Bridge Replacement 819,702 925,421 6,482,244 5,237,650 10,000 156 Mansfield Ave. Connection 137,578 669,533 712,689 5,000 0 159 University Rd / 1-90 Overpass Study 170,805 32,716 2,842 0 0 160 Evergreen - 16th to 32nd reconstruction 1,069 0 0 0 0 166 Pines Rd (SR27) & Grace Ave. Intersect study 28,093 50,516 47,322 491,331 333,224 167 City wide safety improvements 1,722 12,159 315,032 228,127 5,000 168 Wellesley Ave & Adams rd. sidewalk 638,773 3,318 0 0 0 169 Argonne/Mullan corridor safety - Indiana to Bro 53,463 558 0 0 0 (continued to next page) 87 Fund: 303 Street Capital Projects Fund Spokane Valley 2017 Budget 2013 Actual Expenditures, continued 170 Argonne Rd - Empire to Knox 171 Sprague aver ADA sdwlk improvement (Havan, 175 Sullivan UP Tracks UC (SB) Resurfacing 176 Appleway Trail Design 177 Sullivan Road Corridor Traffic Study 181 Citywide Traffic Sign Upgrade 185 Appleway Landscaping - Phase 1 191 Vista Rd BNSF Xing Safety 196 8th Avenue - McKinnon to Fancher 201 ITS Infill Project Phase 1 (PE START 2014) 205 Sprague/Barker Intersection Improvement 206 Sprague/Long Sidewalk Project 207 Indiana & Evergreen Transit Access Improv. 210 Alcazar Driveway Reconstruction 211 Sullivan Trent to Wellesley 213 Sprague / Thierman Intersection 220 Houk-Sinto-Maxwell St Preservation 221 McDonald Rd Diet (16th to Mission) 222 Citywide Reflective Signal Backplates 223 Pines Rd Underpass @ BNSF & Trent 224 Mullan Rd Street Preservation Project 229 32nd Ave Preservation Project 234 Seth Woodard Sidewalk Improvements 238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 239 Bowdish Sidewalk - 8th to 12th xxx N. Sullivan Corridor ITS Projects (PE start 201i xxx Barker BNSF Grade Separation xxx Euclid Ave. - Flora to Barker xxx 9th Ave. Sidewalk xxx Sullivan/Wellesley Intersection xxx Contingency xxx Argonne Rd. Preservation STEP Projects (106,129,130,131,151,152) Misc. Road Projects Total expenditures 2014 Actual 118,990 0 100,316 0 175,955 0 103,303 0 38,139 106,305 100,956 96,561 8,348 253,695 4,880 48,501 O 264,439 O 149 0 191 0 7,513 0 0 0 7,902 0 3,465 0 5,038 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 O 0 236 0 814 0 4,420,503 2015 Actual 0 0 0 0 19,332 0 0 190 396 37,884 13,132 304,933 3,345 0 100,649 0 15,555 7,229 0 2,000 133,069 0 6,204 0 0 0 0 0 0 0 0 123,955 0 0 3,078,147 9,650,228 2016 Budget 0 0 0 0 0 0 0 0 0 271,357 0 5,000 0 0 0 0 0 559,200 40,500 500,000 0 0 361,000 350,000 400,000 0 0 50,000 0 0 1,000,000 0 0 0 2017 Budget 0 0 0 0 0 0 0 0 0 300,000 40,097 0 5,000 0 0 0 0 5,000 36,000 1,200,000 0 2,500 5,000 5,000 471,342 110,486 770,000 1,750,000 240,000 198,000 1,000,000 0 0 0 11, 817, 791 9,136,649 Revenues over (under) expenditures (116,091) 11,102 2,608 0 0 Beginning fund balance 177,918 61,827 72,930 75,538 75,538 Ending fund balance $ 61,827 $ 72,930 $ 75,538 $ 75,538 $ 75,538 88 Fund: 309 Park Capital Projects Fund Spokane Valley 2017 Budget The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing typically consists of an annual transfer from the General Fund #001; however in some years the City will utilize money set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project. Revenues Grant Proceeds FEMA Grant Proceeds - Windstorm Transfers in - #001 (General Fund) Transfers in - #103 (Paths & Trails) Transfers in - #105 Transfers in - #312 (Capital Reserve) Investment Interest Contributions and Donations Total revenues Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget $ 0 $ 0 $ 1,560 $ O 0 0 50,000 242,298 115,575 O 50,000 0 O 0 68,000 O 911,433 524,812 660 444 813 25,000 7,850 0 75,660 1,212,025 710,760 Expenditures City entry sign 172 CenterPlace S. Landscape Development 176 Appleway Trail -Phase 1 (Univ. to Pines) 195 Discovery Playground equipment 203 5 Sand volleyball courts at Browns Park 208 Old Mission Trailhead 209 Park signs (3) 216 Edgecliff sewer connection 217 Edgecliff picnic shelter 225 Pocket dog park - phase 1 227 Appleway Trail (Pines to Evergreen) 231 Old Mission Trailhead Landscaping 232 Shade Structure: Discovery Park 237 Appleway Trail (Sullivan to Corbin) 241 Pocket dog park - phase 2 242 Browns Park Splashpad 243 Browns Park championship volleyball 244 Park signs (3) 245 Terrace View playground equip (Windstorm, Edgecliff Park Splashpad Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 410,132 21,875 267,525 9,300 60,650 72,940 500 0 2017 Budget $ 3,217,267 0 160,000 0 0 561,915 800 0 842,922 3,939,982 0 0 0 70,000 0 9,131 0 0 0 0 0 961,482 524,569 9,300 0 16,172 51,280 0 0 0 0 14,390 241,481 0 0 0 49,798 68 0 0 0 19,319 0 0 0 0 9,518 0 0 0 0 7,297 104,257 0 0 0 0 108,436 400 0 0 0 1,803 206,297 1,925,957 0 0 47,066 0 0 0 0 36,341 0 0 0 0 0 276,775 1,853,225 0 0 0 81,300 0 0 0 0 146,500 0 0 0 0 60,650 0 0 0 0 20,500 0 0 0 0 59,100 0 0 0 0 0 125,000 25,303 1,113,084 1,064,019 930,822 3,904,182 50,357 98,941 (353,259) (87,900) 35,800 302,422 352,779 451,720 98,461 10,561 $ 352,779 $ 451,720 $ 98,461 $ 10,561 $ 46,361 89 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2017 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond by October 2017, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual construction of a new City Hall facility. These transfers continued in 2016: • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%. • The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General Fund. These amounts will be transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the current City Hall location in years in which the City has both a lease payment and a bond payment for the new City Hall building. Budget Summary 2013 Actual Revenues Investment Interest $ 1,771 Sale of Land 0 Miscellaneous 0 Transfers in- #001: 2014 Actual $ 1,193 839,285 0 2015 Actual 2016 Budget 2017 Budget $ 2,113 $ 1,200 $ 1,200 0 0 0 0 0 0 -Future C.H. bond pmt> $434.6k lease pmt 0 0 67,600 72,500 0 -Future C.H. o&m costs 0 0 271,700 271,700 0 Transfers in- #312 0 0 58,324 0 0 Total revenues 1,771 840,478 399,737 345,400 1,200 Expenditures West Gateway at Thierman 9,942 0 0 0 0 Transfers out- #001: 0 0 0 198,734 490,500 Professional services 0 22,831 0 0 0 Capital Outlay - City Hall 0 0 1,136,738 0 0 Total expenditures 9,942 22,831 1,136,738 198,734 490,500 Revenues over (under) expenditures (8,171) 817,647 (737,001) 146,666 (489,300) Beginning fund balance 1,110,074 1,101,903 1,919,550 1,182,548 1,329,214 Ending fund balance $ 1,101,903 $ 1,919,550 $ 1,182,548 $ 1,329,214 $ 839,914 90 Fund: 311 Pavement Preservation Fund Spokane Valley 2017 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. During the 2011 Budget the City Council opted to: • Make an initial transfer of $500,000 from the Civic Facilities Capital Projects Fund #310, and additionally transfer an amount equivalent to 40% of the General Fund's audited fund balance that exceeded $26,000,000 as of December 31, 2010. The 2010 ending fund balance was $27,461,703 which resulted in an additional 2011 transfer of $584,681 ((=$27,461,703 - $26,000,000) x 40%) bringing the total transfers to $1,084,681. there were no pavement preservation expenditures from this fund in 2011. • In the 2012 Budget the City Council opted to transfer 100% of the General Fund unreserved fund balance in excess of $26,000,000 to Fund #311 which computed out to $2,045,203 (_ $28,045,203 - $26,000,000). Pavement preservation expenditures in 2012 totaled $2,181,451. • In the 2013 Budget development process the City committed to finance pavement preservation at a level equivalent to 6% of 2013 General Fund recurring expenditures which computed out to $2,054,141 (_ $34,235,677 x 6%). This was funded with an appropriation of $855,857 directly from the General Fund plus an additional appropriation of $1,198,284 in Fund #311. Sources of financing for the fund #311 appropriation included transfers -in from Fund #101 of $282,000; #123 of $616,284; #301 of $150,000 and #302 of $150,000. With an additional $35,945 in grant revenue this brought total 2013 pavement preservation revenues to $2,092,886, which financed $2,243,010 in projects in 2013 (=$855,857 in Fund #001 and $1,387,153 in Fund #311). • In the 2014 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,156,051 ($35,934,187 x 6%). This was financed with transfers from a number of City funds including $888,823 from the General Fund #001; $282,000 from Fund #101; $616,284 from Fund #123; $184,472 from Fund #301 and $184,472 from Fund #302. With an additional $2,042,665 in grant revenue this brought total 2014 pavement preservation revenues to $4,200,619, which helped finance $3,077,215 of projects in 2014. • In the 2015 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,245,133 ($37,418,882 x 6%). This was financed with transfers from a number of City funds including $920,000 from the General Fund #001; $206,618 from Fund #101; $616,284 from Fund #123; $251,049 from Fund #301 and $251,049 from Fund #302. With an additional $835,224 of grant revenue this brought total 2015 pavement preservation revenues to $3,083,613, which helped finance $2,400,407 of projects in 2015. • In the 2016 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,301,500 ($38,357,999 x 6%). This was financed with transfers from a number of City funds including $943,800 from the General Fund #001; $67,342 from Fund #101; $559,808 from Fund #123; $365,286 from Fund #301 and $365,286 from Fund #302. With an additional $2,063,000 of grant revenue this brings anticipated 2016 pavement preservation revenues to $4,364,522, which are anticipated to finance $4,500,000 of projects in 2016. • The 2017 Budget is again being developed to set aside City funds equivalent to 6% of General Fund recurring expenditures which computes out to $2,341,500 (=$39,039,477 x 6%). This is being financed with transfers from a number of City funds including $953,200 from the General Fund #001; $67,342 from Fund #101; $660,479 from Fund #301 and $660,479 from Fund #302. With an additional $340,800 of grant revenue this brings anticipated 2017 pavement preservation revenues to $2,682,300. The 2017 Budget is anticipated to finance $3,000,000 of projects in 2017. The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City will have to rely more heavily on the REET funds going forward. We have determined that the 2017 funding level of $2,341,500 is sustainable through 2021 assuming a General Fund contribution of $953,200, a Street Fund contribution of $67,342, and a collective contribution of $1,320,958 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for re -appropriation in subsequent years. (continued to next page) 91 Fund: 311 Pavement Preservation Fund Spokane Valley 2017 Budget Please see the following page for a list of proposed / potential projects in 2017. Revenues Transfers in - #001 Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Investment Interest Grants Miscellaneous Total revenues Expenditures Pavement preservation Pre -project GeoTech Transfers out - #303 - Sullivan Brdg Rpr Transfers out - #303 - Evergreen 16-32 Transfers out - #303 - Sidewalk InfiII Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual $ 0 282,000 616,284 150,000 150,000 2,750 35,945 50 2014 Actual $ 888,823 282,000 616,284 184,472 184,472 1,853 2,042,715 0 1,237,029 4,200,619 2015 Actual $ 920,000 206,618 616,284 251,049 251,049 3,389 835,224 0 2016 Budget $ 943,800 67,342 559,808 365,286 365,286 0 2,063,000 0 2017 Budget $ 953,200 67,342 0 660,479 660,479 0 340,800 0 3,083,613 4,364,522 2,682,300 1,387,153 3,021,922 2,358,976 4,500,000 3,000,000 O 55,293 41,432 50,000 50,000 O 0 0 0 0 O 0 0 0 0 O 0 0 0 0 1,387,153 3,077,215 2,400,407 4,550,000 3,050,000 (150,124) 1,123,404 683,206 (185,478) (367,700) 948,733 798,609 1,922,013 2,605,219 2,419,741 $ 798,609 $ 1,922,013 $ 2,605,219 $ 2,419,741 $ 2,052,041 (continued to next page) 92 Fund: 311 Pavement Preservation Fund Spokane Valley 2017 Budget Based upon recommendations in the Pavement Management Plan Update along with field verification by Public Works staff we are recommending the following preliminary project list of pavement preservation projects in 2017: ARTERIAL STREETS FROM TO Dishman Mica (NB Lanes) 8th Appleway Blvd 8th Ave Havana Dearborn 8th Ave Carnahan McKinnon Mission Pines Evergreen Indiana Mirabeau Evergreen RESIDENTIAL STREETS FROM TO Saltese Road Houk Road McDonald Road Saltese Road McDonald Road 24th Ave Fox, Fox Ct 37th 35th 2nd Ave, Best to End Best Road East of Adam, End Contingency Project List ARTERIAL STREETS FROM TO University Road 16th Ave 24th Ave University Road 24th Ave Dishman Mica RESIDENTIAL STREETS FROM TO 28th Ave Dishman Mica Bowdish Road Skipworth Rd 24th Ave 16th Ave Walnut Rd 16th Ave 8th Ave Please note: Further investigation, testing and evaluation will be necessary to finalize these lists. 93 Fund: 312 Capital Reserve Fund Spokane Valley 2017 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 and this was followed with a 2014 General Fund transfer of $2,443,507, 2015 General Fund transfer of $1,783,512, and 2016 General Fund transfer of $1,828,723. Projects approved by City Council from this fund thus far have included: • $21,139 for business route signage in 2013 • $57,601 for Balfour Park / Library site development • $261,993 for Appleway Landscaping • $2,320,000 for the City's share of the $15.3 million Sullivan Road West Bridge Replacement • $2,410,573 for construction of various sections of the Appleway Trail. • $5,199,664 for construction of a new City Hall building. Commitments to future projects include: • $700,000 towards a Barker Road / BNSF Grade Separation project. • $500,000 towards a Pines Road / BNSF Grade Separation project. • $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer. Future projects are yet to be determined. Revenues Transfers in #001 Developer Contribution Investment Interest Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 7,826,207 $ 2,443,507 $ 1,783,512 $ 1,828,723 $ 3,180 4,675 0 0 0 0 0 0 Total revenues 7,829,387 2,448,182 1,783,512 0 0 1,000 1,828,723 1,000 Expenditures Business Route Signage 21,139 0 0 0 0 Balfour Park / Library site development 57,601 0 0 0 0 Transfers out #303 - Appleway Landscaping 8,348 253,645 0 0 0 Transfers out #303 - Pines Rd Underpass 0 0 0 500,000 0 Transfers out #303 - Sullivan Rd W Bridge 0 443,688 42,730 1,467,779 10,000 Transfers out #303 - Euclid Ave - Flora to Bark 0 0 0 50,000 1,750,000 Transfers out #309 - Appleway Trail -Univ to Pi 0 911,433 524,812 0 0 Transfers out #309 - Appleway Trail -Pines-Ev< 0 0 0 27,850 260,005 Transfers out #309 - Appleway Trail -Sullivan-C 0 0 0 45,090 301,910 Transfers out #310 - City Hall 0 0 58,324 0 0 Transfers out#313- City Hall 0 0 5,162,764 0 0 Total expenditures 87,088 1,608,766 5,788,630 2,090,719 2,321,915 Revenues over (under) expenditures 7,742,299 839,416 (4,005,118) (261,996) (2,320,915) Beginning fund balance 0 7,742,299 8,581,715 4,576,597 4,314,601 Ending fund balance $ 7,742,299 $ 8,581,715 $ 4,576,597 $ 4,314,601 $ 1,993,686 94 Fund: 313 City Hall Construction Fund Spokane Valley 2017 Budget This fund was created to account for the architectural and contraction costs for a City Hall building. The building is anticipated to be completed in Fall of 2017. Funding for the construction will come from a combination of an interfund transfer from the Capital Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of $7.9 million. Land for the building site was acquired in 2015 through a purchase in the Civic Facilities Fund #310. Revenues Transfers in #312 Investment Interest Total revenues Budget Summary 2013 Actual $ 2014 Actual 2015 Actual 2016 Budget 2017 Budget 0 $ 0 $ 5,162,764 $ 7,946,088 $ 0 0 0 0 0 0 5,162,764 7,946,088 0 0 0 Expenditures Capital Outlay - City Hall 0 0 373,718 7,294,400 5,344,219 2016 LTGO Bond Issue Costs 0 0 0 96,515 Total expenditures 0 0 373,718 7,390,915 5,344,219 Revenues over (under) expenditures 0 0 4,789,046 555,173 (5,344,219) Beginning fund balance 0 0 0 4,789,046 5,344,219 Ending fund balance $ 0 $ 0 $ 4,789,046 $ 5,344,219 $ 0 95 Fund: 402 Stormwater Management Fund Spokane Valley 2017 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the maintenance, improvement and expansion of the City's storm sewer system. The revenue for this fund originates from a Stormwater fee collected on behalf of the City by Spokane County. The annual fee is $21 for each single family unit and $21 per each 3,160 square feet of impervious surface for all other properties. Each increment of 3,160 square feet is know as an equivalent residential unit (ERU). Accomplishments for 2016 • Completed small works projects per the Stormwater CIP. • Completed design and construction of stormwater capital projects in the current CIP. • Started an evaluation of the Stormwater Management Program Plan to meet permit requirements. • Worked with State agencies to provide a canopy for Spokane Valley Regional Decant Facility for year-round operations. • Led and participated with Eastern Washington jurisdictions to meet effectiveness study requirements. • Coordinated public education and outreach for stormwater quality awareness with other area agencies. • Monitored the Spokane River Toxics Task Force and the Idaho Washington Aquifer Collaborative for stormwater impacts. Goals for 2017 • Continue to work on applying for appropriate and applicable stormwater grants that will help the City keep costs low. • Provide planning and design efforts for continued disconnection of stormwater piping to creeks, streams, and drainages. • Continue work on possible stormwater upgrades and swale design along Appleway near University. • Continue to lead a coordinated effort to complete permit required effectiveness studies with the best return on investment. • Evaluate the storm drain cleaning program, recommend cost saving improvements, and bid new contract for 2018. • Complete small works project per the Stormwater CIP. • Initiate field testing of a GIS -driven maintenance management program to lower risk of mistakes and increase efficiencies. Personnel - FTE Equivalents Engineer Engineering Technician II Assistant Engineer Maintenance/Construction Inspector Planning Grants Engineer Interns Budget Summary 2013 Actual 1.0 1.0 1.0 1.5 0.0 4.50 2014 Actual 2015 Actual 2016 Budget 2017 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.5 1.15 1.15 1.15 0.25 0.25 0.25 0.25 4.75 4.40 4.40 4.40 2.0 2.0 2.0 2.0 2.0 (continued to next page) 96 Fund: 402 Stormwater Management Fund Spokane Valley 2017 Budget Recurring Activity Revenues Stormwater Management fees Investment Interest Miscellaneous & Grants Revenue Expend Rures Wages, Payroll Taxes & Benefits Supplies Services & Charges Intergovernmental Services Transfers out - # 001 Transfers out - # 501 Recurring revenues over (under) Recurring Expenditures Budget Summary, continued 2013 Actual $ 1,869,081 1,992 4,144 1,875,217 2014 Actual $ 1,918,404 1,342 0 1,919,746 429,853 347,503 10,954 8,388 1,169,168 985,446 25,726 204,256 13,400 13,400 O 0 1,649,101 1,558,993 226,116 360,753 Nonrecurring Activity Revenues Grant proceeds FEMA Grant Proceeds - Windstorm Expenditures Capital - Various Projects Effectiveness study Watershed studies Maintenance facility storage unit Storm -related street sweeping Transfers out - # 303 Transfers out - #403 (DOE for Decant Proj) Transfers out - #403 Transfers out - #501 (new pickup) Nonrecurring revenues over (under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital 233,165 0 233,165 76,097 0 76,097 2015 Actual $ 1,861,368 2,455 543,332 2,407,155 409,709 30,222 1,259,766 241,852 13,400 0 1,954,949 452,206 0 0 0 2016 Budget $ 1,870,000 1,500 0 1,871,500 2017 Budget $ 1,860,000 2,500 0 1,862,500 514,132 546,421 15,900 15,425 1,113,683 1,111,076 67,000 50,000 13,400 13,400 11,000 12,750 1,735,115 1,749,072 136,385 113,428 175,000 48,800 223,800 210,000 0 210,000 834,941 103,307 0 151,100 450,000 O 0 0 175,000 210,000 O 0 0 0 50,000 O 0 0 5,000 0 O 0 0 50,000 0 423 0 0 0 0 O 50,125 0 0 0 O 120,000 0 0 0 O 25,843 0 0 0 835,364 299,275 0 381,100 710,000 (602,199) (223,178) 0 (157,300) (500,000) $ (376,083) $ 137,575 452,206 (20,915) (386,572) 1,444, 719 1,896,925 1,876,010 $ 1,896,925 $ 1,876,010 $ 1,489,438 97 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2017 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoring of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Prairie Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Revenues Spokane County Grant DOE - Decant Facility Grant DOT - Decant Facility Grant DOE - Broadway Retrofits Grant DOE - Sprague UIC Elimination Miscellaneous Transfers in - #402 (Stormwater) Total Revenues Expenditures Broadway Retrofit Construction- Decant Facility SE Yardley Retrofits Capital - Various projects Sprague Swales Depreciation Expense - Cap Imp Transfers out - #402 Budget Summary 2013 Actual $ 484,343 203,609 85,221 0 570,331 150 0 1,343,654 0 299,319 7,109 0 0 0 0 2014 Actual $ 461,828 550,710 100,000 49,203 0 0 170,125 2015 Actual $ 533,593 0 0 0 1,036,603 0 0 1,331,866 1,570,196 41,114 893,514 728,565 0 510 0 0 0 0 0 0 0 125,599 120,000 2016 Budget $ 400,000 0 0 0 0 0 0 2017 Budget $ 460,000 0 0 0 0 0 0 400,000 460,000 0 0 0 425,000 0 0 0 0 0 0 530,000 0 0 0 Total Expenditures 306,428 1,663,703 245,599 425,000 530,000 Revenues over (under) expenditures $ 1,037,226 $ (331,837) 1,324,597 (25,000) Beginning working capital (402,937) 921,660 896,660 Ending working capital $ 921,660 $ 896,660 $ 826,660 (70,000) 98 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2017 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. The 2017 Budget includes a new CenterPlace Kitchen Reserve that will be established through a transfer in from the General Fund in the amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated replacement cost of the significant kitchen appliances and equipment at CenterPlace. Snow Plow Replacement Program The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000 -gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. The 2016 Budget included the purchase of a tandem axle plow truck with a sander for approximately $225,000. Future replacements will be single axle plows with an estimated cost of $200,000 per plow. Snow Plow Fleet Truck # Model Year YR Acquired Age at Retirement Replacement Yr Notes 206 1996 2009 26 2022 Existing Fleet (9) Snow Plows 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 205 1996 2009 38 2034 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2019 2019 33 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck 204 becomes a backup / 206 is retired 215 2025 2025 33 2058 Truck 203 becomes a backup / 207 is retired 216 2028 2028 33 2061 Truck 205 becomes a backup / 204 is retired 217 2031 2031 33 2064 Truck 208 becomes a backup / 203 is retired 218 2034 2034 33 2067 Truck 209 becomes a backup / 205 is retired 219 2037 2037 33 2070 Truck 211 becomes a backup / 208 is retired 220 2040 2040 33 2073 Truck 210 becomes a backup / 209 is retired 221 2043 2043 33 2076 Truck 212 becomes a backup / 211 is retired (continued to next page) 99 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2017 Budget Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget Revenues Interfund Equip & Vehicle Lease $ 177,744 $ 102,744 $ 35,544 $ 106,000 $ 146,429 Transfers in - #001 (CenterPlace kitchen res 0 0 0 0 36,600 Transfers in - #101 (replacements) 0 25,849 0 0 0 Transfers in - #402 (addtr pickup) 0 25,843 0 0 0 Investment Interest 1,176 792 1,449 1,000 2,000 Total Revenues 178,920 155,228 36,993 107,000 185,029 Expenditures Computer replacement lease 0 0 0 0 0 Software/Hardware replacement 0 0 0 0 0 Snow plow replacement 0 0 0 225,000 0 Vehicle Replacement 48,750 9,799 16,144 105,000 0 Total Expenditures 48,750 9,799 16,144 330,000 0 Revenues over (under) expenditures $ 130,170 145,429 20,849 (223,000) 185,029 Beginning working capital 1,082,719 1,228,148 1,248,997 1,025,997 Ending working capital $ 1,228,148 $ 1,248,997 $ 1,025,997 $ 1,211,026 100 Fund: 502 Risk Management Fund Spokane Valley 2017 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (VVCIA). Revenues Transfers in - #001 Investment Interest Total Revenues Expenditures Auto & Property insurance Unemployment Claims Miscellaneous Total Expenditures Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 319,000 $ 325,000 $ 325,000 $ 325,000 $ 350,000 7 5 8 0 0 319,007 325,005 325,008 325,000 350,000 263,922 272,435 284,112 325,000 350,000 14,126 8,532 14,722 0 0 0 0 0 0 0 278,048 280,967 298,834 325,000 350,000 Revenues over (under) expenditures 40,959 44,038 26,174 0 0 Beginning working capital 83,212 124,171 168,209 194,383 194,383 Ending working capital $ 124,171 $ 168,209 $ 194,383 $ 194,383 $ 194,383 101 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2017 Total Capital Expenditures and Related Financing 23,577,550 1,790,000 360,000 262,500 717,081 1,173,230 125,000 3,000,000 2,321,915 5,344,219 450,000 530,000 0 4,246,241 3,257,364 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 102 SOURCE OF FUNDS #001 #101 #107 #301 #302 #309 #311 #312 #313 #402 #403 #501 2017 REET 1 REET 2 Park City Aquifer Equipment Expenditure Capital Capital Capital Pavement Capital Hall Stormwater Protection Rental & Developer Capital Outlay Description Budget General Street PEG Projects Projects Projects Preservation Reserve Construction Management Area Replacemen Grants Contributions #001 General Fund 100,000 100,000 - IT capital replacements - CAD / RMS System - Police Dept. 145,000 145,000 - CenterPlace Great Room audio/visual equip. 345,000 345,000 Subtotal 590,000 590,0001 0I 1 01 01 01 01 01 01 01 01 01 01 0 #101 Street Fund 40,000 40,000 - Signal detection replacement - Traffic signal replacement 200,000 200,000 - Durable striping at Trent & Argonne 75,000 75,000 - Spare traffic signal equipment 30,000 30,000 - Battery backups for intersections 15,000 15,000 Subtotal 360,000 01 360,0001 01 01 01 01 01 01 01 01 01 01 01 0 #107 PEG Fund 12,500 12,500 - PEG Capital outlay - New City Hall Council Chambers 250,000 250,000 Subtotal 262,500 01 01 262,5001 01 01 01 01 01 01 01 01 01 01 0 #303 Street Capital Projects Fund 500,000 67,500 432,500 123 Mission Ave - Flora to barker 141 Sullivan Rd/Euclid PCC (PE/RW) 2,150,000 951,730 1,198,270 143 Barker BNSF Grade Separation 770,000 280,079 489,921 155 Sullivan Rd W Bridge Replacement 10,000 10,000 166 Pines Rd (SR27) & Grace Ave. Intersection Safety 333,224 333,224 167 Citywide Safety Improvements 5,000 5,000 201 ITS Infill Project Phase 1 300,000 74,614 225,386 205 Sprague/Barker Intersection Improvements 40,097 40,097 207 Indiana & Evergreen Transit Access Imp 5,000 5,000 221 McDonald Rd Diet (16th to Mission) 5,000 5,000 222 Citywide Reflective Signal Backplates 36,000 900 35,100 223 Pines Rd Underpass @ BNSF & Trent 1,200,000 1,200,000 229 32nd Ave Preservation Project 2,500 2,500 234 Seth Woodard Elem Sidewalk Improvement 5,000 5,000 238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 5,000 1,000 4,000 239 Bowdish Sidewalk - 8th to 12th 471,342 207,342 264,000 xxx N. Sullivan Corridor ITS Project 110,486 14,916 95,570 xxx Euclid Ave - Flora to Barker 1,750,000 1,750,000 xxx 9th Ave. Sidewalk 240,000 48,000 192,000 xxx Sullivan/Wellesley Intersection 198,000 26,730 171,270 Contingency 1 1,000,000 100,000 100,000 800,000 Subtotal 9,136,649 1,200,000 1 01 01 717,081 1 1,173,230 1 01 01 1,760,000 1 01 01 01 01 4,246,241 1 40,097 #309 Parks Capital Projects Fund 1,925,957 260,005 1,665,952 - Appleway Trail - Pines to Evergreen - Appleway Trail - Sullivan to Corbin 1,853,225 301,910 1,551,315 - Edgecliff Park Splashpad 125,000 125,000 Subtotal 3,904,182 01 01 01 01 01 125,0001 01 561,9151 01 01 01 01 01 3,217,267 #311 Pavement Preservation Fund 3,000,000 3,000,000 - Pavement preservation Subtotal 3,000,000 01 01 01 01 01 01 3,000,0001 01 01 01 01 01 01 0 #313 City Hall Construction Fund 5,344,219 5,344,219 - City Hall 5,344,219 01 01 01 01 01 01 01 01 5,344,219 1 01 01 01 01 0 #402 Stormwater Management Fund 450,000 450,000 - Capital - various projects Subtotal 450,000 01 01 01 01 01 01 01 01 01 450,0001 01 01 01 0 #403 Aquifer Protection Area Fund 530,000 530,000 - Capital - various projects Subtotal 530,000 01 01 01 01 01 01 01 01 01 01 530,0001 01 01 0 Total Capital Expenditures and Related Financing 23,577,550 1,790,000 360,000 262,500 717,081 1,173,230 125,000 3,000,000 2,321,915 5,344,219 450,000 530,000 0 4,246,241 3,257,364 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 102 #001 - General Fund City Manager / City Clerk Legal Deputy City Manager Finance Human Resources Public Works City Hall Operations & Maintenance CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Center Parks & Rec - CenterPlace CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees 2011 2012 Adopted 2013 I 2014 2015 2016 Proposed 2017 Difference from 2015 to 2016 + (-) 5 5 5 5 5 5 5 0.000 3 3 3 3 3 3 3 0.000 6 7 6 6 6 6 6 0.000 11 11 10.75 11.75 11.75 11.75 11.75 0.000 2 2 2 2 2 2 2 0.000 7.5 7 7 7.375 7.375 7.375 7.375 0.000 0 0 0 0 0 0 1 1.000 (1) 3 3 2 2 2 2 2 0.000 0 0 0 0 2.5 2.65 3.65 1.000 (2) 0 0 0 0 11 11 10 (1.000) (2) 6 6 8 7 0 0 0 0.000 8.5 8.5 8 8 0 0 0 0.000 12.75 12.75 11.5 12.5 14 14 14 0.000 2 2 2 2 2 2 2 0.000 1 1 1 1 1 1 1 0.000 1 1 1 1 1 1 1 0.000 5 5 5 5 5 5 5 0.000 Total General Fund 73.750 74.250 72.250 73.625 73.625 73.775 74.775 1.000 #101 - Street Fund 4.5 5 5 5.375 5.725 5.725 5.725 0.000 #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 0.000 #402 - Stormwater Fund 4.5 4.5 4.5 4.75 4.4 4.4 4.4 0.000 Total FTEs 86.250 87.250 85.250 87.250 87.250 87.400 88.400 1.000 (1) Reflects increase of one FTE for operations and maintenance of the new City Hall building. (2) Reflects the transfer of an employee from one division to another. 103 2016 Work Force Comparison The 31 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Bellingham 84,850 741 47 Yakima 93,410 694 17 Redmond 60,560 608 19 Kirkland 84,680 583 24 Olympia 51,600 547 14 Richland 53,410 454 26 Auburn 77,060 425 1 Kennewick 79,120 369 4 Lynnwood 36,590 339 6 Pasco 70,560 337 2 Federal Way 93,670 308 8 Bothell 43,980 299 7 Bremerton 40,500 296 19 Longview 37,230 296 8 Marysville 64,940 261 9 Walla Walla 33,340 260 14 Lacey 47,540 260 1 Puyallup 39,850 253 10 Issaquah 34,590 235 8 Edmonds 40,900 220 5 Lakewood 58,800 203 7 Mount Vernon 33,730 200 29 Pullman 32,650 199 34 Wenatchee 33,510 145 3 Shoreline 54,990 127 10 Des Moines 30,570 116 12 Sammamish 61,250 86 5 Spokane Valley 94,160 85 2 Burien 50,000 63 5 Lake Stevens 30,900 63 2 University Place 32,230 44 8 AVERAGE 294 12 Source: Association of Washington Cities Survey: 2016 Participant Data - Cities and Towns (1) Did not respond in 2016. Employee counts are 2015 statistics. 104 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2017 Position Title Grade 2017 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,535.51 City Attorney 21 8,888.39 - 13,082.08 Community Development Director 21 8,888.39 - 13,082.08 Finance Director 21 8,888.39 - 13,082.08 Public Works Director 21 8,888.39 - 13,082.08 Parks and Recreation Director 19 7,199.37 - 10,597.37 Human Resources Manager 18 6,480.26 - 9,537.16 Planning Manager 18 6,480.26 - 9,537.16 Building Official 18 6,480.26 - 9,537.16 Capital Improvements Program Manager 18 6,480.26 - 9,537.16 Development Services Manager 18 6,480.26 - 9,537.16 Deputy City Attorney 18 6,480.26 - 9,537.16 Senior Engineer - Traffic and CIP 17 5,831.91 - 8,583.09 Accounting Manager 17 5,831.91 - 8,583.09 City Clerk 16 5,248.20 - 7,724.29 Engineer 16 5,248.20 - 7,724.29 Senior Plans Examiner 16 5,248.20 - 7,724.29 Public Works Superintendent 16 5,248.20 - 7,724.29 Senior Administrative Analyst 16 5,248.20 - 7,724.29 Senior Planner 16 5,248.20 - 7,724.29 Development Services Coordinator 16 5,248.20 - 7,724.29 GIS/Database Administrator 16 5,248.20 - 7,724.29 Associate Planner 15 4,724.02 - 6,952.33 Assistant Engineer 15 4,724.02 - 6,952.33 IT Specialist 15 4,724.02 - 6,952.33 Engineering Technician II 15 4,724.02 - 6,952.33 GIS/Databace Administrator 45 /1,72/1.02 6,952.33 Economic Development Project Specialist 15 4,724.02 - 6,952.33 Human Resource Analyst 14 4,251.88 - 6,257.58 Accountant/Budget Analyst 14 4,251.88 - 6,257.58 Administrative Analyst 14 4,251.88 - 6,257.58 CenterPlace Coordinator 14 4,251.88 - 6,257.58 Planner 14 4,251.88 - 6,257.58 Building Inspector II 14 4,251.88 - 6,257.58 Plans Examiner 14 4,251.88 - 6,257.58 Public Information Officer 14 4,251.88 - 6,257.58 Engineering Technician I 14 4,251.88 - 6,257.58 Senior Permit Specialist 14 4,251.88 - 6,257.58 Code Enforcement Officer 14 4,251.88 - 6,257.58 Maintenance/Construction Inspector 13-14 3,826.38 - 6,257.58 Recreation Coordinator 13-14 3,826.38 - 6,257.58 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,631.60 Building Inspector I 13 3,826.38 - 5,631.60 Executive Assistant 13 3,826.38 - 5,631.60 Planning Technician 13 3,826.38 - 5,631.60 Deputy City Clerk 12-13 3,445.00 - 5,631.60 Senior Center Specialist 12-13 3,445.00 - 5,631.60 Human Resources Technician 12-13 3,445.00 - 5,631.60 Permit Facilitator 12 3,445.00 - 5,068.32 Help Desk Technician 12 3,445.00 - 5,068.32 Administrative Assistant 11-12 3,099.55 - 5,068.32 Permit Specialist 11-12 3,099.55 - 5,068.32 Accounting Technician 11-12 3,099.55 - 5,068.32 Maintenance Worker 11-12 3,099.55 - 5,068.32 Office Assistant II 10-11 2,789.41 - 4,561.71 Custodian 10 2,789.41 - 4,104.59 Office Assistant I 9-10 2,510.78 - 4,104.59 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 105 To: From: Re: DRAFT ADVANCE AGENDA as of September 21, 2016; 3:50 p.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Oct 4 2016, Study Session Format, 6:00 p.m. 1. Emergency Preparedness - Cary Driskell, Ed Lewis (Dept Emergency Mgmt) 2. Ecology Stormwater Grants FY 2018 - Eric Guth 3. City Hall Update - Eric Guth 4. Solid Waste Collection Svcs RFP and Contract - Eric Guth, Erik Lamb, Morgan Koudelka 5. Greater Spokane Inc. Contract Update - John Hohman 6. Non -Abandonment of Facility Utilities - Cary Driskell 7. Budget Amendment, 2016 - Chelsie Taylor 8. Advance Agenda - Mayor Higgins [due Tue, Sept 27] (60 minutes) (15 minutes) (10 minutes) (20 minutes) (15 minutes) (15 minutes) (15 minutes) (5 minutes) 9. Info Only: 2017 Community Dev Block Grant (CDBG) Request for Proposals - Mike Basinger [*estimated meeting: 185 minutes] Oct 11, 2016, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2017 Proposed Budget - Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. First Reading Proposed Ordinance re Property Tax - Chelsie Taylor 4. Motion Consideration: Ecology Stormwater Grants FY 2018 - Eric Guth 5. Admin Report: Advance Agenda - Mayor Higgins 6. Info Only: Sullivan/Euclid PCC Intersection Project [due Tue, Oct 4] (10 minutes) (5 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 40 minutes] Oct 18, 2016, Study Session Format, 6:00 p.m. 1. PUBLIC HEARING: Trans -Pacific Partnership Trade Agreement - Mark Calhoun 2. 2017 Community Dev Block Grant (CDBG) Request for Proposals - Mike Basinger 3. Governance Manual - Chris Bainbridge 4. Advance Agenda - Mayor Higgins 5. Info Only: CenterPlace Catering [due Tue, Oct 11] (90 minutes) (20 minutes) (30 minutes) (5 minutes) [*estimated meeting: 145 minutes] Oct 25, 2016, Formal Meeting Format, 6:00 p.m. [due Tue, Oct 18] 1. PUBLIC HEARING: Proposed 2016 Budget Amendment - Chelsie Taylor (10 minutes) 2. PUBLIC HEARING: 2017 Community Dev Block Grant (CDBG) RFP - Mike Basinger (15 minutes) 3. Consent Agenda (claims, payroll, minutes) (5 minutes) 4. Second Reading Proposed Ordinance re Property Tax - Chelsie Taylor (10 minutes) 5. First Reading Proposed Ordinance, 2016 Budget Amendment - Chelsie Taylor (10 minutes) 6. First Reading Proposed Ordinance Adopting 2017 Budget - Chelsie Taylor (15 minutes) 7. Motion Consideration: Fund Allocations to Social Service & Economic Dev Agencies - C.Taylor (25 min) 8. Motion Consideration: 2017 Community Dev Block Grant (CDBG) RFP - Mike Basinger (15 minutes) 9. Admin Report: Periodic Review Draft Comp Plan, Planning Comm. Findings - Mike Basinger (45 minutes) 10. Admin Report: Advance Agenda - Mayor Higgins (5 minutes) 11. Info Only: (a) Dept Reports; [*estimated meeting: 155 minutes] Nov 1, 2016, Study Session Format, 6:00 p.m. 1. CenterPlace Catering - Mike Stone 2. City Hall Update - Eric Guth 3. Draft 2017 Fee Resolution - Chelsie Taylor 4. Advance Agenda - Mayor Higgins 5. Info Only: Parks Maintenance Contract Draft Advance Agenda 9/22/2016 8:41:28 AM [due Tue, Oct 25] (15 minute) (10 minutes) (15 minutes) (5 minutes) Page 1 of 3 [*estimated meeting: 45 minutes] Nov 8, 2016, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Draft Comprehensive Plan and Development Regulations 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Proposed Ordinance, 2016 Budget Amendment — Chelsie Taylor 4. Second Reading Proposed Ordinance Adopting 2017 Budget — Chelsie Taylor 5. First Reading Proposed Ordinance Comp Plan & Dev. Regulations — Mike Basinger 6. Motion Consideration: Sullivan/Euclid PCC Intersection Project Bid Award — Steve Worley 7. Motion Consideration: CenterPlace Catering Contract — Mike Stone 8. Admin Report: LTAC Recommendations to Council — Chelsie Taylor [due Tue, Nov 1] (20 minutes) (5 minutes) (10 minutes) (15 minutes) (20 minutes) (10 minutes) (15 minutes) (20 minutes) [*estimated meeting: 115 minutes] Nov 15, 2016, Study Session Format, 6:00 p.m. 1. Parks Maintenance Contract — Mike Stone 2. Advance Agenda — Mayor Higgins Nov 22, 2016, Formal Meeting Format, 6:00 p.m. Proclamation: In Support of Small Business Saturday 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Proposed Ordinance Comp Plan & Dev. Regulations 3. Motion Consideration: Parks Maintenance Contract — Mike Stone 4. Admin Report: Advance Agenda — Mayor Higgins 5. Info Only: Department Reports Nov 29, 2016 — No Meeting — Thanksgiving Holiday Dec 6, 2016, Study Session Format, 6:00 p.m. 1. City Hall Update — Eric Guth 2. Advance Agenda — Mayor Higgins [due Tue, Nov 8] (15 minutes) (5 minutes) [*estimated meeting: minutes] [due Tue, Nov 15] (5 minutes) — Mike Basinger (20 minutes) (10 minutes) (5 minutes) [*estimated meeting: 40 minutes] [due Tue, Nov 29] (10 minutes) (5 minutes) [*estimated meeting: minutes] Dec 13, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed 2017 Fee Resolution — Chelsie Taylor 3. Motion Consideration: Funding Allocation, Lodging Tax — Chelsie Taylor 4. Admin Report: Advance Agenda — Mayor Higgins Dec 20, 2016, Study Session Format, 6:00 p.m. 1. Advance Agenda 2. Info Only: Department Reports (normally due for Dec 27 mtg) Dec 27, 2016 — No Meeting — Christmas Holiday [due Tue, Dec 6] (5 minutes) (15 minutes) (25 minutes) (5 minutes) [*estimated meeting: 50 minutes] [due Tue, Dec 13] (5 minutes) [*estimated meeting: minutes] January 3, 2017, Study Session Format, 6:00 p.m. [due Tue, Dec 27] 1. Mayoral Appointment: Two Planning Commissioners (3 -yr. terms) (5 minutes) 2. Mayoral Appointment: Two Members for Lodging Tax Advisory Committee (1 or 2 yr. terms) (5 minutes) 3. Mayoral Appointment: Councilmembers to Various Board and Committees for 2017 (10 minutes) Draft Advance Agenda 9/22/2016 8:41:28 AM Page 2 of 3 4. Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 25 minutes] January 10, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins January 17, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda January 24, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins 3. Info Only: Department Reports January 31, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: AWC Citizen Action Days (Feb 15-16, 2017) District Court Eighth St/McDonald (Oct 11 or 18) False Alarm Program Library District NLC City Summit (Nov 16-19) Oath of Office Second Amendment Sanctuary City SRTMC Interlocal Agreement Term Limits Undergrounding Utility Facilities, Nonabandonment Water District #3 Lease, Browns Park Draft Advance Agenda 9/22/2016 8:41:28 AM [due Tue, Jan 3] (5 minutes) (5 minutes) [*estimated meeting: minutes] [due Tue, Jan 10] (5 minutes) [*estimated meeting: minutes] [due Tue, Jan 17] (5 minutes) (5 minutes) [*estimated meeting: minutes] [due Tue, Jan 24] (5 minutes) [*estimated meeting: minutes] Page 3 of 3 Spokane jvalley� City of Spokane Valley Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 09/16/2016 12:03 Page 1 of 11 Spokane 1valley Pre -Application Meetings Requested Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Economic Development scheduled a total of 9 Pre -Application Meetings in August 2016. 15 10 5 0 M� Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial Pre -App Land Use Pre -Application Commercial Pre -App Meeting Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application Meeting 6 6 6 11 6 7 7 7 0 0 0 0 5 7 3 3 4 1 6 2 0 0 0 0 onthly Totals 11 13 9 14 10 8 13 9 0 0 0 0 Annual Total To -Date: 87 Printed 09/16/2016 12:03 Page 2 of 11 Spokane _valley Online Applications Received Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Community & Economic Development received a total of 259 Online Applications in August 2016. 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trade Permit Sign Permit Right of Way Permit Reroof Permit Pre -Application Meeting Request Demolition Permit Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit M Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 1 1 2 1 0 0 0 0 1 2 5 2 1 3 0 1 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 31 101 101 102 71 103 67 90 0 0 0 0 24 30 47 45 41 43 44 67 0 0 0 0 2 1 0 1 3 0 1 1 0 0 0 0 47 55 69 54 114 100 78 99 0 0 0 0 onthly Totals 105 190 223 205 231 250 192 259 0 0 0 0 Annual Total To -Date: Printed 09/16/2016 12:03 1,655 Page 3 of 11 Spokane valley Construction Applications Received Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Community & Economic Development received a total of 519 Construction Applications in August 2016. 800 600 400 200 0 it Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 4 15 16 *28 *109 2 *3 *8 *144 3 10 19 *25 *113 8 *4 *13 *245 17 6 20 40 5 9 10 15 13 15 7 18 0 44 27 15 33 8 15 0 0 0 0 *36 *17 *46 *29 *28 *32 0 0 0 0 *146 *132 *137 *174 *105 *132 0 0 0 0 *12 22 27 12 18 10 0 0 0 0 0 0 0 0 0 0 0 *7 *3 *2 6 *10 *14 *300 *244 *318 *7 8 *319 4 *9 *222 *3 *9 *291 0 0 0 0 0 0 0 0 0 0 0 0 Monthly Totals 329 440 596 532 518 637 406 519 0 Annual Total To -Date: Printed 09/16/2016 12:04 3,977 Page 4 of 11 *Includes Online Applications. Spokane valley Land Use Applications Received Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Community & Economic Development received a total of 58 Land Use Applications in August 2016. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 3 5 3 4 4 5 2 5 0 0 0 0 0 2 1 3 1 0 3 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 2 0 0 1 0 0 0 0 0 0 0 2 1 2 0 0 3 3 2 0 0 0 0 0 0 1 0 0 1 1 0 0 0 0 0 1 1 0 0 3 2 2 0 0 0 0 0 0 1 0 0 1 0 1 2 0 0 0 0 31 53 68 65 50 31 18 49 0 0 0 0 Monthly Totals 37 65 lir imp 0 Annual Total To -Date: Printed 09/16/2016 12:04 441 Page 5 of 11 Spokane �valley� Construction Permits Issued Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Community & Economic Development issued a total of 506 Construction Permits in August 2016. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits J Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 4 14 2 18 2 3 16 16 9 8 10 13 11 7 19 0 0 19 17 27 22 20 18 10 18 0 0 0 0 25 20 34 19 32 35 23 33 0 0 0 0 104 113 125 122 145 137 109 143 0 0 0 0 2 6 12 18 26 13 14 14 0 0 0 0 2 4 6 3 2 7 4 3 0 0 0 0 6 12 6 10 14 6 9 10 0 0 0 0 0 0 0 0 0 0 120 181 291 282 230 243 211 250 0 0 0 0 Monthly Totals 296 366 523 488 500 472 390 506 0 0 0 0 Annual Total To -Date: Printed 09/16/2016 12:05 3,541 Page 6 of 11 Spokane _valley Land Use Applications Approved Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Community & Economic Development approved a total of 53 Land Use Applications in August 2016. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Monthly Totals Annual Total To -Date: Printed 09/16/2016 12:05 381 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 0 1 1 2 3 1 1 0 0 0 0 0 1 1 0 1 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 0 1 0 1 1 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 0 1 0 1 3 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 26 50 70 64 46 33 15 47 0 0 0 0 29 52 74 66 50 39 18 53 0 0 0 0 Page 7 of 11 Spokane jvalley Development Inspections Performed Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Community & Economic Development performed a total of 1452 Development Inspections in August 2016. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2014 2015 — 2016 2016 2015 2014 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 764 959 1,333 1,390 1,445 1,565 1,284 1,452 0 0 0 0 801 974 1,063 1,243 1,421 1,761 1,624 1,145 1,053 1,060 934 777 601 633 996 1,281 1,323 1,296 1,415 1,225 1,310 1,486 972 1,027 Printed 09/16/2016 12:06 Page 8 of 11 Spokane pvalley Code Enforcement Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Code Enforcement Officers responded to 58 citizen requests in the month of August. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Complaint, Non -Violation Environmental General Nuisance Property Complaint, Non -Violation Environmental General Nuisance Property Monthly Totals Annual Total To -Date: 348 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec o o 0 0 0 0 0 0 0 0 0 0 0 0 4 2 2 0 0 2 1 0 0 0 21 6 1 0 0 0 12 21 33 37 20 26 48 49 0 0 0 0 0 0 0 0 0 0 4 1 13 14 11 8 6 6 0 0 0 0 18 23 46 51 31 59 62 58 0 0 0 0 Printed 09/16/2016 12:06 Page 9 of 11 Spokane jvalley Revenue 2016 Trend 2015 2014 2013 2012 2011 Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Community & Economic Development Revenue totaled $271,684 in August 2016. 400,000 300,000 200,000 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 2016 2015 Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct 1 Nov $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $0 $0 $0 $77,272 $72,713 $144,159 $149,274 $188,707 $202,096 $153,853 $116,015 $132,681 $131,066 $97,315 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 $1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 $1,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745 $43,842 $77,247 $80,774 $118,237 $84,684 $106,909 $88,247 $83,949 $167,076 $78,237 $95,172 $58,881 Dec Totals ,000,474 $75,414 $1,540,565 Printed 09/16/2016 12:09 Page 10 of 11 1,552,558 Spokane _valley Building Permit Valuation 2016 Trend 2015 2014 2013 2012 2011 Community & Economic Development Monthly Report 01/01/2016 - 08/31/2016 Community & Economic Development Building Permit Valuation totaled $41,596,475 in August 2016. 60,000,000 40,000,000 20,000,000 Jan 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Feb Mar Apr - 2016 2015 Five -Year Trend May Jun Jul Aug Sep Oct Nov Dec Totals $7.96M $28.14M $55.63M $10.09M $36.76M $19.11M $7.07M $41.60M $0.00M $0.00M $0.00M $0.00M"' 206.36M $6.76M $4.80M $6.38M $9.26M $18.09M $18.98M $11.21M $7.48M $10.66M $9.92M $4.89M $3.48M $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.07M $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M $1.46M $5.95M $5.03M $6.15M $2.53M $4.98M $3.83M $3.45M $21.54M $4.46M $3.97M $1.85M Printed 09/16/2016 12:09 Page 11 of 11 111.90M $98.18M 111.96M 173.95M 110.22M'. Sijokane ��Ualley 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org Memorandum To: Mark Calhoun, Acting City Manager From: Chelsie Taylor, Finance Director G cam' Date: September 20, 2016 Re: Finance Department Activity Report — August 2016 Following is information pertaining to Finance Department activities through the end of August 2016 and included herein is an updated 2016 Budget to Actual Comparison of Revenues and Expenditures through the end of August. 2015 Yearend Process The 2015 books were closed during April and the annual financial report was completed in May. The State Auditor's Office completed fieldwork for the audit of fiscal year 2015, and the exit conference is scheduled for September 19th for the financial statement and Federal single audit. We expect the accountability audit and related exit conference will be completed in October. 2015 Windstorm Costs and FEMA Grant Reimbursement The total 2015 costs related to the response and cleanup of the 2015 Windstorm last November came in at about $169,000. Additional costs necessary to repair City parks to their prior condition are expected to be about $100,000 during 2016, and we expect these costs to be included as a budget amendment to the 2016 Budget. Of the total windstorm related costs, $60,381 was expended out of the Winter Weather Reserve Fund #122. The City is eligible to participate in a FEMA grant reimbursement program related to the 2015 Windstorm, and we expect the City to recover a portion of the total amount expended on the windstorm. We plan to replenish the Winter Weather Reserve Fund #122 for the $60,381 spent once we receive reimbursement from FEMA. Through the end of July 2016, the City has received $140,706 in grant proceeds through this program. 2016 Budget Amendment As we have progressed through 2016 the need for a number of budget amendments has arisen largely as a result of capital projects. Council review will take place at the following meetings: • October 4 Admin Report • October 25 Public Hearing • October 25 First reading on proposed ordinance amending the 2016 Budget • November 8 Second reading on proposed ordinance amending the 2016 Budget P:IFinancelFinance Activity ReportslCouncil Monthly Reports1201612016 08 31.docx Page 1 2017 Budget Development The 2017 Budget development process began in the Finance Department in early March and on April 6th we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is adopted on November 8th the Council will have had an opportunity to discuss the budget on seven occasions including two public hearings. • June 14 Council budget workshop • August 9 Admin report on 2017 revenues and expenditures • September 13 Public hearing #1 on the 2017 revenue and expenditures • September 27 City Manager's presentation of preliminary 2017 Budget • October 11 Public hearing #2 on 2017 Budget • October 25 First reading on proposed ordinance adopting the 2017 Budget • November 8 Second reading on proposed ordinance adopting the 2017 Budget 2017 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2017 are expected to account for approximately 28% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: • September 13 - Review of ordinances levying 2017 property taxes and confirming tax levy • September 20 - Admin Report on proposed ordinance levying 2017 property taxes. • October 11 - First reading of ordinances levying 2017 property taxes and confirming tax levy. • October 25 - Second reading of ordinances levying 2017 property taxes and confirming tax levy. Outside Agency Funding in the 2017 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2017 Budget currently has $107,000 collectively available for this, with $43,000 being set aside for contracted economic development. The schedule leading to awarding funds is as follows: • July 15 - Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers. • August 12 - Agency requests are due at City Hall. • September 20 - Economic development and social service agency presentations to Council. • October 11 - Council makes final determination of awards. Lodging Tax The schedule leading to awarding funds is as follows: • August 31 - Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers. • October 7 - Grant applications due at City Hall. • October 20 - Grant applicant presentations to lodging tax advisory committee. • November 8 - Admin report to Council on results of lodging tax advisory committee meeting. • December 13 - City Council motion consideration: Award lodging tax for 2017. P:IFinancelFinance Activity ReportslCouncil Monthly Reports1201612016 08 31.docx Page 2 Budget to Actual Comparison Report A report reflecting 2016 Budget to Actual Revenues and Expenditures for those funds for which a 2016 Budget was adopted is located on pages 6 through 9. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are expected to be reflected in our 2015 Annual Financial Report. • Columns of information include: o The 2016 Budget as amended. o August 2016 activity. o Cumulative 2016 activity through August 2016. o Budget remaining in terms of dollars. o The percent of budgeted revenue collected or budgeted expenditures disbursed. A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 61.39% of the amount budgeted with 66.7% of the year elapsed. • Property tax are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2016 are $6,306,697 or 54.94% of the amount budgeted. • Sales tax collections represent only 7 -months of collections thus far because taxes collected in August are not remitted to the City by the State until the latter part of September. Collections are currently $11,183,593 or 60.52% of the amount budgeted. • Gambling taxes are at $197,488 or 59.31% of the amount budgeted. Gambling taxes are paid quarterly with third quarter payments due by October 31. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2016 we have received $634,447 or 54.98% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through August we've received remittances totaling $1,074,928 or 53.10% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through August 2016 we've received remittances through the month of July with receipts of $752,433 or 52.13% of the amount budgeted. • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $1,925,777 or 129.12% of the amount budgeted. P:IFinancelFinance Activity ReportslCouncil Monthly Reports1201612016 08 31.docx Page 3 • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $513,225 or 84.38% of the amount budgeted. Recurring expenditures are currently at $23,271,708 or 58.63% of the amount budgeted with 66.7% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments Regarding the City Hall Construction Fund #313 (page 16), estimated ending fund balance is currently showing a negative amount in the budget column. This is due to a journal entry that was made recently related to our 2015 financial statements. The negative amount will be corrected during the 2016 Budget amendment process. Investments (page 20) Investments at August 31 total $57,086,428 and are composed of $52,066,926 in the Washington State Local Government Investment Pool and $5,019,502 in bank CDs. Total Sales Tax Receipts (page 21) Total sales tax receipts reflect State remittances through August and total $12,637,354 including general, criminal justice and public safety taxes. This figure is $870,616 or 7.40% greater than the same 7 -month period in 2015. Economic Indicators (pages 22 — 24) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 22) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 23) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 24) provide us with a sense of real estate sales. Page 22 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2007. • Compared with calendar year 2015, 2016 collections have increased by $771,024 or 7.40%. • Tax receipts reached an all-time high in 2015 at $18,209,568, besting the previous record year of 2014 when $17,440,083 was collected. Page 23 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2007. • Compared with calendar year 2015, 2016 collections have increased by $16,115 or 5.36%. • Collections reached an all-time high in 2015 of $581,237, exceeding the previous high set in 2014 of $549,267. Page 24 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2007. • Compared with calendar year 2015, 2016 collections have increased by $8,342 or 0.63%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and are slowly gaining ground. P:IFinancelFinance Activity ReportslCouncil Monthly Reportsl201612016 08 31.docx Page 4 Debt Capacity and Bonds Outstanding (page 25) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2016 is $7,748,275,097. Following the December 1, 2015 debt service payment and issuance of the 2016 LTGO Bonds, the City has $13,650,000 of nonvoted G.O. bonds outstanding which represents 11.74% of our nonvoted bond capacity, and 2.35% of our total debt capacity for all types of bonds. Of this amount: o $5,250,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $1,125,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $7,275,000 remains on bonds issued for construction of the new City Hall building. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 26 and 27) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 26 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2007. o Compared with calendar year 2015, 2016 collections have increased by $60,407 or 5.56%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $1,940,000 in the years 2011 through 2015. • Page 27 provides a 6 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009 (the month in which the tax was imposed). o Compared with 2015, 2016 collections have decreased by $121,730 or 9.04%. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2016 Budget was adopted with a revenue estimate of $2,340,000. We will watch this closely as we progress through the coming months. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. P:IFinancelFinance Activity ReportslCouncil Monthly Reportsl201612016 08 31.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 66.7% 2016 Budget Actual August Actual thru Budget August 31 Remaining % of Budget Revenues Property Tax 11,479,200 22,109 6,306,697 (5,172,503) 54.94% Sales Tax 18,480,500 1,776,653 11,183,593 (7,296,907) 60.52% Sales Tax - Criminal Justice 1,556,400 151,788 934,539 (621,861) 60.04% Sales Tax - Public Safety 867,400 85,401 519,222 (348,178) 59.86% Gambling Tax and Leasehold Excise Tax 333,000 84,062 197,488 (135,512) 59.31% Franchise Fees/Business Registration 1,154,000 7,617 634,447 (519,553) 54.98% State Shared Revenues 2,024,528 (17,843) 1,074,928 (949,600) 53.10% Fines, Forfeitures and Penalties 1,443,500 76,632 752,433 (691,067) 52.13% Community Development 1,491,500 257,124 1,925,777 434,277 129.12% Recreation Program Fees 608,200 63,795 513,225 (94,975) 84.38% Miscellaneous Department Revenue 95,900 5,727 70,454 (25,446) 73.47% Miscellaneous & Investment Interest 104,200 19,337 242,966 138,766 233.17% Transfer -in - #101 (street admin) 39,700 0 23,158 (16,542) 58.33% Transfer -in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0.00% Transfer -in - #402 (storm admin) 13,400 0 7,817 (5,583) 58.33% Total Recurring Revenues 39,721,428 2,532,403 24,386,744 (15,334,684) 61.39% Expenditures City Council 506,869 29,853 264,115 242,754 52.11% City Manager 717,303 48,773 391,557 325,746 54.59% Legal 479,951 39,922 329,965 149,986 68.75% Public Safety 24,703,749 1,876,262 14,708,018 9,995,731 59.54% Deputy City Manager 737,002 45,079 405,197 331,805 54.98% Finance / IT 1,253,080 101,288 774,935 478,145 61.84% Human Resources 255,694 20,987 161,756 93,938 63.26% Public Works 966,870 57,178 496,700 470,170 51.37% Community Development - Administration 272,107 21,453 178,345 93,762 65.54% Community Development - Econ Dev 545,157 64,418 274,752 270,406 50.40% Community Development - Dev Svc 1,486,637 119,540 910,365 576,272 61.24% Community Development - Building 1,344,165 102,732 854,440 489,725 63.57% Parks & Rec - Administration 281,871 22,846 171,340 110,531 60.79% Parks & Rec- Maintenance 832,043 71,605 491,975 340,068 59.13% Parks & Rec- Recreation 241,197 37,965 172,239 68,958 71.41% Parks & Rec- Aquatics 461,200 138,759 249,113 212,087 54.01% Parks & Rec - Senior Center 95,781 7,903 58,644 37,137 61.23% Parks & Rec - CenterPlace 882,223 102,249 555,187 327,036 62.93% General Government 1,617,500 94,668 720,517 896,983 44.55% Transfers out - #204 (16 LTGO bond debt service) 198,734 0 56,781 141,953 28.57% Transfers out - #309 (park capital projects) 200,300 0 104,848 95,452 52.35% Transfers out - #310 (bond pmt>$434.6 lease pmt) 72,500 0 200,783 (128,283) 276.94% Transfers out - #310 (city hall o&m costs) 271,700 0 0 271,700 0.00% Transfers out - #311 (Pavement Preservation) 943,800 0 550,550 393,250 58.33% Transfers out - #502 (insurance premium) 325,000 0 189,583 135,417 58.33% Total Recurring Expenditures 39,692,433 3,003,480 23,271,708 16,420,725 58.63% Recurring Revenues Over (Under) Recurring Expenditures 28,995 (471,077) 1,115,037 1,086,042 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2016 66.7% 2016 Budget Actual Actual thru Budget % of August August 31 Remaining Budget Revenues Transfers in - #106 (Repymt of Solid Waste) 40,425 0 23,581 (16,844) 58.33% Transfers in - #310 (Lease in excess of bond pyi 198,734 0 56,781 (141,953) 28.57% Total Nonrecurring Revenues 239,159 0 80,362 (158,797) 33.60% Expenditures City Manager 0 5,000 241,464 (241,464) 0.00% General Government - IT capital replacements 108,000 0 87,949 20,051 81.43% Community & Econ Dev (comp plan update) 350,000 33,368 117,592 232,408 33.60% Parks & Rec (upgrade dial-up modem at pools) 15,000 658 6,489 8,511 43.26% Parks & Rec (additional catering Svcs) 0 2,000 21,420 (21,420) 0.00% Parks & Rec (Windstorm Park Clean-up) 0 0 0 0 0.00% Parks & Rec (CenterPlace Roof Repairs) 52,000 0 50,696 1,304 97.49% Police Department - CAD/RMS 140,281 0 0 140,281 0.00% Police Precinct (security camera upgrade) 6,400 0 6,343 57 99.12% Police Precinct (office construction) 25,000 0 1,586 23,414 6.34% Transfers out - #312 ('14 Fund Bal > 50%) 1,828,723 1,828,723 1,828,723 0 100.00% Total Nonrecurring Expenditures 2,525,404 1,869,749 2,362,263 163,141 93.54% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (2,286,245) (1,869,749) (2,281,901) 4,344 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (2,257,250) (2,340,826) (1,166,864) 1,090,386 Beginning fund balance 26,045,444 26,045,444 Ending fund balance 23,788,194 24,878,580 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 66.7% 2016 Budget Actual Actual thru Budget % of August August 31 Remaining Budget Revenues Utility Tax 2,340,000 174,405 1,224,485 (1,115,515) 52.33% Motor Vehicle Fuel (Gas) Tax 2,004,900 176,682 1,141,972 (862,928) 56.96% Multimodal Transportation 0 0 63,674 63,674 0.00% Investment Interest 3,000 487 3,384 384 112.79% Insurance Premiums & Recoveries 0 1,354 8,361 8,361 0.00% Miscellaneous Revenue 10,000 0 16 (9,984) 0.16% Total Recurring Revenues 4,357,900 352,928 2,441,892 (1,916,008) 56.03% Expenditures Wages / Benefits / Payroll Taxes 734,604 54,084 521,222 213,382 70.95% Supplies 111,500 4,506 79,083 32,417 70.93% Services & Charges 2,132,754 75,434 1,113,225 1,019,529 52.20% Snow Operations 430,000 6,937 295,256 134,744 68.66% Intergovernmental Payments 771,000 99,483 428,282 342,718 55.55% Interfund Transfers -out - #001 39,700 0 23,158 16,542 58.33% Interfund Transfers -out - #501 (non -plow vehicle 71,000 0 41,417 29,583 58.33% Interfund Transfers -out - #311 (pavement prese,v 67,342 0 39,283 28,059 58.33% Total Recurring Expenditures 4,357,900 240,444 2,540,926 1,816,974 58.31% Recurring Revenues Over (Under) Recurring Expenditures 0 112,484 (99,035) (99,035) NONRECURRING ACTIVITY Revenues Grants Miscellaneous 0 0 0 8,174 8,174 0.00% 0 56,073 56,073 0.00% Total Nonrecurring Revenues 0 0 64,247 64,247 0.00% Expenditures Capital 0 40 1,885 (1,885) 0.00% Signal Detection Equipment Upgrades 20,000 0 21,268 (1,268) 106.34% Maintenance Facility Storage Unit 5,000 0 4,871 129 97.42% Interfund Transfers -out - #303 0 0 0 0 0.00% Total Nonrecurring Expenditures 25,000 40 28,024 (3,024) 112.09% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (25,000) (40) 36,224 61,224 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (25,000) 112,444 (62,811) (37,811) Beginning fund balance 1,443,077 1,443,077 Ending fund balance 1,418,077 1,380,266 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Miscellaneous Capital Outlay Total expenditures Budget Year 2016 Elapsed = 66.7% 2016 Budget Actual Actual thru Budget % of August August 31 Remaining Budget 8,500 745 4,817 (3,684) 56.66% 0 15 87 87 0.00% 8,500 760 4,904 (3,596) 57.69% 0 0 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 8,500 760 4,904 (3,596) Beginning fund balance 38,054 38,054 Ending fund balance 46,554 42,958 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 357,500 42,322 205,634 (151,866) 57.52% Investment Interest 0 131 627 627 0.00% Total revenues 357,500 42,454 206,261 (151,239) 57.70% Expenditures Capital Expenditures 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 357,500 42,454 206,261 (151,239) Beginning fund balance 182,347 182,347 Ending fund balance 539,847 388,608 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 550,000 65,007 316,837 (233,163) 57.61% 300 110 632 332 210.51% Total revenues 550,300 65,116 317,469 (232,831) 57.69% Expenditures Interfund Transfers - #001 30,000 0 0 30,000 0.00% Tourism Promotion 499,350 52,290 202,024 297,326 40.46% Transfers out - #309 (Browns Park Volleyball Court, 60,650 0 0 60,650 0.00% Total expenditures 590,000 52,290 202,024 387,976 34.24% Revenues over (under) expenditures Beginning fund balance Ending fund balance (39,700) 12,826 115,445 208,702 208,702 169,002 324,147 Page 9 (620,807) P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2016 66.7% 2016 Budget Actual August Actual thru Budget August 31 Remaining % of Budget #106 - SOLID WASTE Revenues Sunshine Administrative Fee 125,000 0 62,500 62,500 50.00% Investment Interest 0 28 70 (70) 0.00% Grant Proceeds 53,500 2,261 17,677 35,823 33.04% Total revenues 178,500 2,288 80,247 98,253 44.96% Expenditures Interfund Transfers - #001 Education & Contract Administration Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 40,425 0 23,581 16,844 58.33% 138,075 859 16,279 121,796 11.79% 178,500 0 42,874 859 1,430 39,861 138,639 22.33% 40,386 (40,386) 42,874 42,874 83,260 90,000 0 39,917 50,083 44.35% 0 107 293 (293) 0.00% Total revenues 90,000 107 40,209 49,791 44.68% Expenditures PEG Reimburse - CMN 117,000 21,822 33,638 83,362 28.75% PEG COSV Broadcast 37,500 44 13,121 24,379 34.99% Total expenditures 154,500 21,866 46,760 Revenues over (under) expenditures (64,500) (21,759) (6,550) Beginning fund balance 301,182 301,182 Ending fund balance 236,682 294,632 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 107,740 30.27% (57,950) 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2016 66.7% 2016 Budget Actual Actual thru Budget % of August August 31 Remaining Budget #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Interfund Transfer Total revenues Expenditures Operations Total expenditures 6,500 0 1,849 11,691 5,191 179.86% 0 0 0 0.00% 6,500 1,849 11,691 5,191 179.86% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 6,500 1,849 11,691 5,191 Beginning fund balance 5,461,789 5,461,789 Ending fund balance 5,468,289 5,473,480 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 163 1,087 487 181.20% Interfund Transfer 0 0 0 0 0.00% Grant Reimbursement for Windstorm Cleanup 0 0 38,511 38,511 0.00% Subtotal revenues 600 163 39,599 38,999 6599.78% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over(under)expenditures (499,400) 163 39,599 (461,001) Beginning fund balance 444,472 444,472 Ending fund balance (54,928) 484,071 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest Interfund Transfer - #001 700 0 696 (4) 99.39% 0 0 0.00% Total revenues 700 0 696 (4) 99.39% Expenditures Transfers out - #311 (pavement preservation) 559,786 0 326,542 233,244 58.33% Total expenditures 559,786 0 326,542 233,244 58.33% Revenues over (under) expenditures (559,086) 0 (325,846) (233,248) Beginning fund balance 559,108 559,108 Ending fund balance 22 233,262 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Interfund Transfer -in - #001 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Budget Year Elapsed = 2016 66.7% 2016 Budget Actual Actual thru Budget August August 31 Remaining % of Budget 380,300 0 97,650 (282,650) 25.68% 198,734 0 56,781 (141,953) 28.57% 83,400 0 48,650 (34,750) 58.33% 83,400 0 48,650 (34,750) 58.33% 745,834 0 251,731 (494,103) 33.75% Expenditures Debt Service Payments - CenterPlace 380,300 0 97,650 282,650 25.68% Debt Service Payments - Roads 166,800 0 18,400 148,400 11.03% Debt Service Payments -'16 LTGO Bond 198,734 0 0 198,734 0.00% Total expenditures 745,834 0 116,050 629,784 15.56% Revenues over (under) expenditures 0 0 135,681 (1,123,887) Beginning fund balance 4,049 4,049 Ending fund balance 4,049 139,730 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2016 66.7% 2016 Budget Actual Actual thru Budget % of August August 31 Remaining Budget 800,000 124,450 670,462 (129,538) 83.81% 1,000 734 3,173 2,173 317.30% 801,000 125,184 673,635 (127,365) 84.10% Expenditures Interfund Transfer -out -#204 83,400 0 48,650 34,750 58.33% Interfund Transfer -out - #303 222,503 0 46,143 176,360 20.74% Interfund Transfer -out - #311 (pavement preserti 365,286 0 0 365,286 0.00% Total expenditures 671,189 0 94,793 576,396 14.12% Revenues over (under) expenditures Beginning fund balance Ending fund balance #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 129,811 1,594,088 125,184 578,842 1,594,088 1,723,899 2,172,930 (703,761) 800,000 124,450 670,462 (129,538) 83.81% 1,000 787 3,467 2,467 346.72% Total revenues 801,000 125,237 673,929 (127,071) 84.14% Expenditures Interfund Transfer -out - #204 83,400 0 48,650 34,750 58.33% Interfund Transfer -out - #303 922,816 0 23,843 898,973 2.58% Interfund Transfer -out - #311 (pavement preseri, 365,286 0 0 365,286 0.00% Total expenditures 1,371,502 0 72,493 1,299,009 5.29% Revenues over (under) expenditures (570,502) 125,237 601,436 (1,426,080) Beginning fund balance 1,728,297 1,728,297 Ending fund balance 1,157,795 2,329,734 Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 66.7% 2016 Budget Actual Actual thru Budget % of August August 31 Remaining Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,797,263 0 3,023,107 (5,774,156) 34.36% Developer Contribution 314,700 0 0 (314,700) 0.00% Miscellaneous 0 0 0 0 0.00% Transfer -in - #301 222,503 0 46,143 (176,360) 20.74% Transfer -in - #302 922,816 0 23,843 (898,973) 2.58% Transfer -in - #312 Pines Underpass 500,000 0 0 (500,000) 0.00% Transfer -in -#312 Sullivan Rd W Bridge 1,010,509 0 165,823 (844,686) 16.41% Investment Interest 0 0 29 29 0.00% Total revenues 11,767,791 0 3,258,944 (8,508,847) 27.69% Expenditures 060 Argonne Rd Corridor Upgrade SRTC 06-31 0 0 4,355 (4,355) 0.00% 123 Mission Ave -Flora to Barker 332,566 2,812 39,378 293,188 11.84% 141 Sullivan & Euclid PCC 1,981,060 1,042 46,603 1,934,457 2.35% 142 Broadway @ Argonne/Mullan 0 7,937 26,851 (26,851) 0.00% 143 Barker Rd/BNSF Grade Separation 0 937 937 (937) 0.00% 149 Sidewalk Infill 5,000 0 105 4,895 2.10% 155 Sullivan Rd W Bridge Replacement 5,237,650 584,251 3,072,357 2,165,293 58.66% 156 Mansfield Ave. Connection 5,000 0 513 4,487 10.27% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 491,331 8,372 97,983 393,348 19.94% 167 Citywide Safety Improvements 228,127 11,451 67,126 161,001 29.42% 201 ITS Infill Project Phase 1 (PE Start 2014) 271,357 1,233 36,692 234,665 13.52% 206 Sprague/Long Sidewalk Project 5,000 0 235 4,765 4.71% 207 Indiana & Evergreen Transit Access 0 67,655 93,166 (93,166) 0.00% 221 McDonald Rd Diet (16th to Mission) 559,200 34,394 117,656 441,544 21.04% 222 Citywide Reflective Signal Backplates 40,500 0 0 40,500 0.00% 223 Pines Rd Underpass @ BNSF & Trent 500,000 0 0 500,000 0.00% 229 32nd Ave Preservation 0 182,107 418,258 (418,258) 0.00% 233 Broadway Ave. Street Preservation 0 56,085 56,085 (56,085) 0.00% 234 Seth Woodard Sidewalk Improvements 361,000 17,268 50,970 310,030 14.12% 238 Pines RD Mirabeau Parkway Intersection 0 41,281 77,967 (77,967) 0.00% 239 Bowdish Rd & 11th Ave. Sidewalk 0 13,618 34,908 (34,908) 0.00% 247 8th & Carnahan Intersection Improvments 0 877 877 (877) 0.00% xxx Maribeau Pkway & Pines 350,000 0 0 350,000 0.00% xxx Bowdish Sidewalk 8th to 12th 400,000 0 0 400,000 0.00% Construction - Small Works 0 0 0 0 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 11,767,791 1,031,317 4,243,020 7,524,771 Revenues over (under) expenditures 0 (1,031,317) (984,076) (16,033,617) Beginning fund balance 75,538 75,538 Ending fund balance 75,538 (908,538) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 14 36.06% P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 66.7% 2016 Budget Actual August Actual thru Budget August 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 90,000 0 90,254 254 100.28% Interfund Transfer -in - #001 200,300 0 104,848 (95,452) 52.35% Interfund Transfer -in - #105 (Browns Volleyball Co. 60,650 0 0 (60,650) 0.00% Interfund Transfer -in #312 (Appleway Trail) 14,050 0 0 (14,050) 0.00% Investment Interest 500 11 706 206 141.26% Total revenues 365,500 11 195,808 (169,692) 53.57% Expenditures 176 Appleway Trail - University to Pines 0 24,453 25,326 (25,326) 0.00% 225 Pocket dog park 0 0 379 (379) 0.00% 227 Appleway Trail - Pines to Evergree 104,050 34,187 112,816 (8,766) 108.43% 237 Appleway Trail - Sullivan to Corbin 0 307 11,551 (11,551) 0.00% 241 Valley Mission Dog Park - Phase II 81,300 1,800 14,722 66,578 18.11% 242 Browns Park Splashpad 116,500 296 7,202 109,298 6.18% 243 Browns Park Volleyball Court 60,650 1,417 55,748 4,902 91.92% 244 COSV Park Signs - Phase II 20,500 53 337 20,163 1.64% 245 TV Playground Equipment Replacement 0 0 45,146 (45,146) 0.00% xxx City entry sign 70,000 0 0 70,000 0.00% Total expenditures 453,000 62,512 273,226 179,774 60.31% Revenues over (under) expenditures (87,500) (62,501) (77,418) (349,466) Beginning fund balance 98,461 98,461 Ending fund balance 10,961 21,042 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 449 2,728 1,528 227.31% Interfund Transfer -in - #001 - Future C.H. Bond I 72,500 0 42,292 (30,208) 58.33% Interfund Transfer -in -#001 - Future C.H. O&M 271,700 0 158,492 (113,208) 58.33% Total revenues 345,400 449 203,511 (141,889) 58.92% Expenditures Transfers out - #001 (Lease pymt in excess of bonc 198,734 0 56,781 141,953 28.57% Professional Services 0 0 0 0 0.00% Total expenditures 198,734 0 56,781 141,953 28.57% Revenues over (under) expenditures 146,666 449 146,730 (283,842) Beginning fund balance 1,182,548 1,182,548 Ending fund balance 1,329,214 1,329,278 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 66.7% 2016 Budget Actual August Actual thru Budget August 31 Remaining % of Budget #311 - STREET CAPITAL IMPROVEMENTS 2011+ Revenues Interfund Transfers in- #001 943,800 0 550,550 (393,250) 58.33% Interfund Transfers in- #101 67,342 0 39,283 (28,059) 58.33% Interfund Transfers in -#123 559,786 0 326,542 (233,244) 58.33% Interfund Transfers in- #301 365,286 0 0 (365,286) 0.00% Interfund Transfers in- #302 365,286 0 0 (365,286) 0.00% Grant Proceeds 0 0 30,257 30,257 0.00% Investment Interest 0 1,012 5,502 5,502 0.00% Total revenues 2,301,500 1,012 952,133 (1,349,367) 41.37% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 3,000,000 0 0 3,000,000 0.00% 188 Sullivan Rd Preservation Project 0 0 1,999 (1,999) 0.00% 211 Sullivan Trent to Wellesley 0 0 299 (299) 0.00% 218 Montgomery Ave Street Preservation 0 0 120 (120) 0.00% 220 Houk-Sinto-Maxwell Street Preservation 0 0 58 (58) 0.00% 221 McDonald Road Diet 0 50,697 79,324 (79,324) 0.00% 224 Mullan Rd Street Preservation 0 0 26 (26) 0.00% 226 Appleway Resurfacing Park to Dishman 0 2,470 39,646 (39,646) 0.00% 229 32nd Ave Preservation 0 210,116 395,416 (395,416) 0.00% 233 Broadway Ave St Presery - Sulliv to Moore 0 348,462 397,073 (397,073) 0.00% 235 NB Sullivan Rd Pres 0 0 4,260 (4,260) 0.00% 240 Saltese Road Preservation 0 0 15,557 (15,557) 0.00% Total expenditures 3,050,000 611,745 933,778 2,116,222 30.62% Revenues over (under) expenditures (748,500) (610,732) 18,356 (3,465,589) Beginning fund balance 2,605,219 2,605,219 Ending fund balance 1,856,719 2,623,574 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 ('14 Fund Bal > 50%) 1,828,723 1,828,723 1,828,723 0 100.00% Investment Interest 0 2,110 4,800 4,800 0.00% Total revenues 1,828,723 1,830,833 1,833,523 4,800 100.26% Expenditures Transfers out - #303 - Sullivan Rd W Bridge 1,010,509 0 165,823 844,686 16.41 Transfers out - #303 - Pines Rd Underpass 500,000 0 0 500,000 0.00% Transfers out - #309 - Appleway Trail (Pines to 1 14,050 0 0 14,050 0.00% Total expenditures 1,524,559 0 165,823 1,358,736 10.88% Revenues over (under) expenditures 304,164 1,830,833 1,667,700 (1,353,936) Beginning fund balance 4,576,597 4,576,597 Ending fund balance 4,880,761 6,244,296 #313 - CITY HALL CONSTRUCTION FUND Revenues 2016 LTGO Bond Proceeds - Par Value 7,275,000 0 7,275,000 0 100.00% 2016 LTGO Bond Proceeds - Premium 671,088 0 671,088 (0) 100.00% Investment Interest 0 3,725 10,923 (10,923) 0.00% Total revenues 7,946,088 3,725 7,957,011 (10,923) 100.14% Expenditures Capital Outlay - City Hall 12,649,405 666,313 1,645,750 11,003,655 13.01 % 2016 LTGO Bond Issue Costs 96,515 0 96,515 0 100.00% Total expenditures 12,745,920 666,313 1,742,265 11,003,655 13.67% Revenues over (under) expenditures (4,799,832) (662,589) 6,214,746 (11,014,578) Beginning fund balance 4,789,046 4,789,046 Ending fund balance (10,787) 11,003,792 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 'ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 66.7% 2016 Budget Actual August Actual thru Budget August 31 Remaining % of Budget Revenues Stormwater Management Fees 1,870,000 5,405 1,068,955 (801,045) 57.16% Investment Interest 1,500 685 3,922 2,422 261.47% Miscellaneous 0 0 0 0 0.00% Total Recurring Revenues 1,871,500 6,090 1,072,877 (798,623) 57.33% Expenditures Wages / Benefits / Payroll Taxes 514,132 38,502 295,895 218,237 57.55% Supplies 15,900 1,477 9,951 5,949 62.59% Services & Charges 1,113,683 78,117 705,603 408,080 63.36% Intergovernmental Payments 67,000 15,679 30,564 36,436 45.62% Vehicle Rentals - #501 11,000 0 0 11,000 0.00% Interfund Transfers -out - #001 13,400 0 7,817 5,583 58.33% Total Recurring Expenditures 1,735,115 Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY 133,774 1,049,830 685,285 60.50% 136,385 (127,684) 23,047 (113,338) Revenues Grant Proceeds 175,000 0 48,838 (126,162) 27.91% Developer Contributions 0 0 0 0 0.00% Total Nonrecurring Revenues 175,000 0 48,838 (126,162) 27.91% Expenditures Capital - various projects 751,100 0 0 751,100 0.00% Maintenance Facility Storage Unit 5,000 0 4,871 129 97.42% 193 Effectiveness Study 0 9,684 33,606 (33,606) 0.00% 221 McDonald Road Diet 0 17,014 19,002 (19,002) 0.00% Total Nonrecurring Expenditures 756,100 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital 26,698 57,479 698,621 7.60% (581,100) (26,698) (444,715) (154,382) 1,896,925 (8,641) 572,459 14,406 459,121 1,896,925 1,452,210 1,911,331 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 ENTERPRISE FUNDS - continued Budget Year Elapsed = 2016 66.7% 2016 Budget Actual Actual thru Budget % of August August 31 Remaining Budget #403 - AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 172,248 (327,752) 34.45% Grant DOE - Sprague Park to University LID 1,500,000 0 0 (1,500,000) 0.00% Grant revenue 0 0 0 0 0.00% Investment Interest 0 370 1,032 1,032 0.00% Total revenues Expenditures 198 Sprague Park to University LID 2,000,000 370 173,279 (1,826,721) 8.66% 2,000,000 0 0 2,000,000 0.00% Total expenditures 2,000,000 0 0 2,000,000 Revenues over (under) expenditures 0 370 173,279 (3,826,720) Beginning working capital 921,660 921,660 Ending working capital 921,660 1,094,939 Page 18 0.00% P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Eight -Month Period Ended August 31, 2016 (INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Transfer -in - #001 Transfer -in - #101 Transfer -in - #101 (plow replace) Transfer -in - #402 Investment Interest Total revenues Budget Year Elapsed = 2016 66.7% 2016 Budget Actual Actual thru Budget % of August August 31 Remaining Budget 24,000 0 14,000 (10,000) 58.33% 31,000 0 18,083 (12,917) 58.33% 40,000 0 23,333 (16,667) 58.33% 11,000 0 6,417 (4,583) 58.33% 1,000 409 2,240 1,240 223.96% 107,000 409 64,073 (42,927) 59.88% Expenditures Vehicle Acquisitions 105,000 0 103,928 1,072 98.98% Snow Plow Replacement 225,000 0 0 225,000 0.00% Total expenditures 330,000 0 103,928 226,072 31.49% Revenues over (under) expenditures (223,000) 409 (39,855) (269,000) Beginning working capital 1,248,997 1,248,997 Ending working capital 1,025,997 1,209,142 #502 - RISK MANAGEMENT FUND Revenues Investment Interest 0 34 80 80 0.00% lnterfund Transfer - #101 0 0 0 0 0.00% Interfund Transfer - #001 325,000 0 189,583 (135,417) 58.33% Total revenues 325,000 34 189,663 (135,337) 58.36% Expenditures Auto & Property Insurance 325,000 0 277,298 47,702 85.32% Unemployment Claims 0 0 4,841 (4,841) 0.00% Miscellaneous 0 0 0 0 0.00% Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 325,000 0 282,139 42,861 86.81% 0 194,383 194,383 34 (92,476) 194,383 101,907 (178,198) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 76,892,423 5,091,422 45,223,277 Per revenue status report 76,892,423 5,091,422 45,223,277 Difference 0 0 (0) Total of Expenditures for all Funds Per expenditure status report 86,258,267 7,721,087 38,009,711 86,258,267 7,721,087 38,009,710 0 0 1 Total Capital expenditures (included in total expenditures) 31,267,077 2,388,986 7,352,669 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Investment Report For the Eight -Month Period Ended August 31, 2016 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management *Local Government Investment Pool 9/13/2016 $ 51,755,259.85 $ 3,012,018.77 $ 2,004,963.71 $ 56,772,242.33 2,290,457.81 0.00 2,519.90 2,292,977.71 (2,000,000.00) 0.00 0.00 (2,000,000.00) 21,207.96 0.00 0.00 21,207.96 $ 52,066,925.62 $ 3,012,018.77 $ 2,007,483.61 $ 57,086,428.00 matures: 6/28/2017 rate: 0.45% 11/4/2016 0.50% Balance Earnings Budget Total LGIP* BB CD 2 BB CD 3 Investments $ 51,755,259.85 $ 3,012,018.77 $ 2,004,963.71 $ 56,772,242.33 2,290,457.81 0.00 2,519.90 2,292,977.71 (2,000,000.00) 0.00 0.00 (2,000,000.00) 21,207.96 0.00 0.00 21,207.96 $ 52,066,925.62 $ 3,012,018.77 $ 2,007,483.61 $ 57,086,428.00 matures: 6/28/2017 rate: 0.45% 11/4/2016 0.50% Balance Earnings Budget Current Period Year to date $ 24,643,130.81 1,195,126.92 35,634.73 322,359.23 268,887.50 67, 596.76 262, 542.41 0.00 4,540,380.53 399,206.21 0.00 1,802,496.70 1,932,569.08 0.00 27,377.37 1,102,667.62 2,485,162.51 5,179,790.99 9,144,783.16 1,680,891.21 908,277.57 1,003,012.12 84,534.57 $ 10,513.04 486.80 14.51 131.30 109.52 27.53 106.94 0.00 1,849.39 162.61 0.00 734.20 787.18 0.00 11.15 449.14 1,012.26 2,109.84 3,724.86 684.66 369.96 408.55 34.43 $ 79,907.33 3,383.71 87.45 626.68 631.52 70.06 292.69 0.00 11,690.79 1,087.19 695.73 3,172.98 3,467.19 28.76 706.32 2,727.68 5,501.94 4,799.66 10,922.81 3,922.01 1,031.69 2,239.60 80.02 $ 45,000.00 3,000.00 0.00 0.00 300.00 0.00 0.00 0.00 6,500.00 600.00 700.00 1,000.00 1,000.00 0.00 500.00 1,200.00 0.00 0.00 0.00 1,500.00 0.00 1,000.00 0.00 $ 57,086,428.00 $ 23,727.87 $ 137,073.81 $ 62,300.00 Page 20 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 08 31.xlsx CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Eight -Month Period Ended August 31, 2016 Month 9/13/2016 Difference Received 2015 2016 $ February 1,962,820.56 2,109,906.28 147,085.72 7.49% March 1,358,307.78 1,488,699.93 130,392.15 9.60% April 1,401,618.35 1,555,221.97 153,603.62 10.96% May 1,655, 903.08 1,852,586.82 196,683.74 11.88% June 1,557,740.48 1,768,797.14 211,056.66 13.55% July 1,886,262.22 1,848,301.11 (37,961.11) (2.01%) August 1,944,085.56 2,013,841.16 69,755.60 3.59% 11,766,738.03 12,637,354.41 870,616.38 September 1,894,514.58 October 1,765,807.42 November 1,836,885.94 December 1,683, 925.38 January 1,633,949.35 20,581,820.70 12,637,354.41 7.40% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.7% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.20% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.60% * 8.70% * Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 21 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - July For the years 2007 through 2016 January February March April May June July P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2016\sales tax collections 2016.xlsx 2007 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1,759,531 1,155,947 1,196,575 1,479,603 1,353,013 1,428,868 1,579,586 1,729,680 1,129,765 1,219,611 1,423,459 1,243,259 1,386,908 1,519,846 1,484,350 1,098,575 1,068,811 1,134,552 1,098,054 1,151,772 1,309,401 1,491,059 963,749 1,018,468 1,184,137 1,102,523 1,123,907 1,260,873 1,460,548 990,157 1,015,762 1,284,180 1,187,737 1,248,218 1,332,834 1,589,887 1,009,389 1,067,733 1,277,621 1,174,962 1,290,976 1,302,706 1,671,269 1,133,347 1,148,486 1,358,834 1,320,449 1,389,802 1,424,243 1,677,887 1,170,640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,732,299 1,197,323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,863,225 1,316,682 1,378,300 1,640,913 1,566,178 1,641,642 1,776,653 Collected to date 9,953,123 9,652,528 8,345,515 8,144,716 8,519,436 8,713,274 9,446,430 9,907,623 10,412,569 11,183,593 August 1,516,324 1,377,943 1,212,531 1,211,450 1,279,500 1,299,678 1,465,563 1,575,371 1,684,700 0 September 1,546,705 1,364,963 1,227,813 1,191,558 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 0 October 1,601,038 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 0 November 1,443,843 1,292,327 1,155,647 1,139,058 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 0 December 1,376,434 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 0 Total Collections 17,437,467 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 11,183,593 Budget Estimate 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 Actual over (under) budg (29,333) (954,772) (3,611,756) (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 (7,296,907) Total actual collections as a % of total budget 99.83% 94.42% 79.78% 97.83% 104.51% 108.57% 108.77% 102.65% 103.30% n/a % change in annual total collected 5.36% (7.32%) (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% n/a % of budget collected through July 56.98% 56.40% 46.73% 56.52% 59.95% 61.32% 61.94% 58.31% 59.07% 60.52% % of actual total collected through July 57.08% 59.73% 58.57% 57.78% 57.37% 56.48% 56.95% 56.81% 57.18% n/a Chart Reflecting History of Collections through the Month of July 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 July 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 8/19/2016 2016 to 2015 Difference 130,926 7.56% 119,359 9.97% 143,048 11.58% 178,817 12.23% 192,468 14.01% (51,819) (3.06%) 58,225 3.39% 771,024 7.40% July June May April March ® February January Page 22 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - July Actual for the years 2007 through 2016 January February March April May June July Total Collections P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2016\105 hotel motel tax 2016.xlsx 1 2007 1 2008 1 9/8/2016 2016 to 2015 Difference 2009 1 2010 1 2011 1 2012 1 2013 2014 1 2015 1 2016 1 $ 25,138 28,947 23,280 22,707 22,212 21,442 24,185 25,425 27,092 31,887 4,795 17.70% 25,311 24,623 23,284 23,417 22,792 21,549 25,975 26,014 27,111 27,773 662 2.44% 29,190 27,510 25,272 24,232 24,611 25,655 27,739 29,384 32,998 34,330 1,332 4.04% 37,951 40,406 36,254 39,463 38,230 52,130 40,979 48,246 50,455 52,551 2,096 4.15% 31,371 36,829 32,589 34,683 33,791 37,478 40,560 41,123 44,283 50,230 5,947 13.43% 36,267 46,660 40,415 39,935 41,403 43,971 47,850 52,618 56,975 55,060 (1,915) (3.36%) 56,282 50,421 43,950 47,385 49,312 52,819 56,157 61,514 61,809 65,007 3,198 5.17% 241,510 255,396 225,043 231,824 232,352 255,044 263,446 284,324 300,723 316,838 16,115 5.36% August 51,121 50,818 50,147 54,923 57,452 57,229 63,816 70,384 72,697 0 September 57,260 60,712 50,818 59,419 58,908 64,299 70,794 76,100 74,051 0 October 43,970 38,290 36,784 41,272 39,028 43,699 43,836 45,604 49,880 0 November 36,341 35,583 34,055 34,330 37,339 39,301 42,542 39,600 42,376 0 December 31,377 26,290 27,131 26,777 32,523 30,432 34,238 33,256 41,510 0 Total Collections 461,578 467,089 423,978 448,545 457,603 490,004 518,672 549,267 581,237 316,838 Budget Estimate 400,000 400,000 512,000 380,000 480,000 430,000 490,000 530,000 550,000 550,000 Actual over (under) budg 61,578 67,089 (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 (233,162) Total actual collections as a % of total budget 115.39% 116.77% 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% n/a % change in annual total collected 10.67% 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% n/a % of budget collected through July 60.38% 63.85% 43.95% 61.01% 48.41% 59.31% 53.76% 53.65% 54.68% 57.61% % of actual total collected through July 52.32% 54.68% 53.08% 51.68% 50.78% 52.05% 50.79% 51.76% 51.74% n/a Chart Reflecting History of Collections through the Month of July 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 2007 July 2008 2009 2010 2011 2012 2013 2014 2015 2016 July June May u April March u February e January Page 23 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through July Actual for the years 2007 through 2016 January February March April May June July P:\Finance\Finance Activity Reports\Tax Revenue\REET\2016\301 and 302 REET for 2016.xlsx 2007 1 2008 2009 2010 1 2011 2012 1 2013 2014 1 2015 1 2016 228,897 129,920 263,835 211,787 222,677 257,477 323,945 145,963 159,503 133,513 128,367 158,506 178,203 217,943 55,281 45,181 73,307 81,156 77,464 105,021 122,530 59,887 64,122 86,204 99,507 109,625 105,680 84,834 64,128 36,443 95,880 79,681 124,692 81,579 79,629 46,359 56,115 71,730 86,537 111,627 124,976 101,049 56,898 155,226 72,172 90,377 116,165 139,112 128,921 61,192 67,049 81,724 105,448 198,870 106,676 208,199 96,141 103,508 165,868 236,521 165,748 347,421 217,375 104,446 83,583 220,637 205,654 192,806 284,897 248,899 Collected to date 1,638,538 1,121,999 559,939 609,860 562,033 598,392 758,871 829,157 1,332,582 1,340,924 August 208,040 133,906 115,830 72,630 129,472 106,517 117,150 172,536 202,525 0 September 165,287 131,240 93,862 75,812 68,020 63,517 174,070 152,323 179,849 0 October 206,443 355,656 113,961 93,256 61,396 238,095 117,806 123,505 128,833 0 November 191,806 147,875 133,265 72,021 74,753 104,886 78,324 172,227 129,870 0 December 179,568 96,086 71,366 38,725 65,077 74,300 75,429 117,682 157,919 0 Total distributed by Spokane County 2,589,681 1,986,762 1,088,222 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 Budget estimate 2,000,000 2,000,000 2,000,000 760,000 800,000 950,000 1,000,000 1,200,000 1,600,000 Actual over (under) budget 589,681 (13,238) (911,778) 202,304 160,751 235,707 321,650 367,429 531,578 1,340,924 1,600,000 (259,076) Total actual collections as a % of total budget 129.48% 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% 130.62% 133.22% n/a change in annual total collected 5.22% (23.28%) (45.23%) (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% n/a of budget collected through July 81.93% 56.10% 28.00% 80.24% 70.25% 62.99% 75.89% 69.10% 83.29% 83.81% % of actual total collected through July 63.27% 56.47% 51.45% 63.37% 58.50% 50.47% 57.42% 52.90% 62.52% n/a Chart Reflecting History of Collections through the Month of July 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2007 2008 2009 2010 July 2011 2012 2013 9/8/2016 2016 to 2015 Difference 8,306 8.64% (19,925) (19.25%) 54,769 33.02% (30,867) (13.05%) 27,058 16.32% (62,524) (18.00%) 31,525 14.50% 8,342 0.63% 2014 2015 2016 July June May April March o February January Page 24 P:\Finance\Finance Activity Reports\Debt Capacity\2016\debt capacity 2016.xlsx CITY OF SPOKANE VALLEY, WA Debt Capacity 2015 Assessed Value for 2016 Property Taxes 7,748,275,097 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt % Capacity 12/31/2015 Capacity Utilized 77,482,751 116,224,126 193,706,877 193,706,877 581,120,631 0 77,482,751 13,650,000 102, 574,126 0 193,706,877 0 193,706,877 13,650,000 567,470,631 0.00% 11.74% 0.00% 0.00% 2.35% Bonds 2014 LTGO Bonds 12/1/2014 Repaid 12/1/2015 225,000 175,000 135,000 360,000 125,000 300,000 0 360,000 0 300,000 400,000 260,000 660,000 0 660,000 12/1/2016 185,000 130,000 315,000 75,000 390,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 195,000 660,000 12/1/2026 505,000 0 505,000 200,000 705,000 12/1/2027 395,000 0 395,000 205,000 600,000 12/1/2028 300,000 0 300,000 215,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,000 305,000 12/1/2039 0 0 0 315,000 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,250,000 1,125,000 6,375,000 7,275,000 13,650,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 25 6/12/2016 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 Repaid 12/1/2015 225,000 175,000 135,000 360,000 125,000 300,000 0 360,000 0 300,000 400,000 260,000 660,000 0 660,000 12/1/2016 185,000 130,000 315,000 75,000 390,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 195,000 660,000 12/1/2026 505,000 0 505,000 200,000 705,000 12/1/2027 395,000 0 395,000 205,000 600,000 12/1/2028 300,000 0 300,000 215,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,000 305,000 12/1/2039 0 0 0 315,000 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 5,250,000 1,125,000 6,375,000 7,275,000 13,650,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 25 6/12/2016 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2016\motor vehicle fuel tax collections 2016.xlsx CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - July For the years 2007 through 2016 January February March April May June July 2007 I 2008 1 2009 j 2010 2011 ] 2012 1 2013 1 2014 1 2015 1 2016 172,711 162,079 156,194 175,010 173,475 183,410 178,857 165,698 149,799 159,316 165,574 162,281 176,085 166,823 133,304 155,832 146,264 161,117 156,109 173,954 169,756 161,298 145,869 140,486 161,721 158,119 168,146 164,221 154,792 146,353 141,849 165,019 154,700 158,351 165,398 159,607 135,208 144,297 153,546 144,670 159,827 160,565 146,145 145,998 135,695 156,529 151,595 167,479 155,348 152,906 148,118 131,247 156,269 156,850 161,965 157,805 152,598 145,455 140,999 157,994 156,259 164,872 168,205 163,918 163,037 145,537 167,304 171,829 157,737 177,427 Collected to date 1,201,736 1,145,576 1,096,336 1,099,860 1,086,462 1,057,720 1,058,789 1,065,160 1,086,382 1,146,789 August 183,815 171,690 179,012 176,869 153,361 164,050 173,983 172,308 186,277 0 September 191,884 176,912 175,965 175,067 173,820 171,651 195,397 173,299 174,505 0 October 180,570 165,842 163,644 164,475 158,889 153,022 133,441 160,539 161,520 0 November 181,764 193,360 167,340 168,477 160,461 162,324 164,303 165,871 181,771 0 December 159,750 142,230 144,376 143,257 124,714 138,223 142,140 141,298 153,338 0 Total Collections 2,099,519 1,995,610 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 1,146,789 Budget Estimate 2,000,000 2,150,000 2,050,000 1,900,000 1,875,000 1,897,800 1,861,100 1,858,600 1,858,600 2,004,900 Actual over (under) budg 99,519 (154,390) (123,327) 28,005 (17,293) (50,810) 6,953 19,875 85,193 (858,111) Total actual collections as a % of total budget 104.98% 92.82% 93.98% 101.47% 99.08% 97.32% 100.37% 101.07% 104.58% n/a % change in annual total collected 6.25% (4.95%) (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% n/a % of budget collected through July 60.09% 53.28% 53.48% 57.89% 57.94% 55.73% 56.89% 57.31% 58.45% 57.20% % of actual total collected through July 57.24% 57.40% 56.90% 57.05% 58.48% 57.27% 56.68% 56.70% 55.89% n/a Chart Reflecting History of Collections through the Month of July 1,400,000 1,200,000 - 1,000,000 800,000 600,000 400,000 200,000 July 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 9/8/2016 2016 to 2015 Difference 11,320 7.42% 17,582 12.09% 4,538 3.22% 9,310 5.89% 15,570 9.96% (7,135) (4.33%) 9,222 5.48% 60,407 5.56% July June May April March February January Page 26 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2016\telephone utility tax collections 2016.xlsx CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - July For the years 2009 through 2016 January February March April May June July Collected to date 2009 1 2010 2011 1 2012 j 201312014 2015 2016 128,354 282,773 230,721 275,775 242,115 239,334 269,631 234,622 266,041 264,175 254,984 255,056 251,880 250,593 241,357 230,366 245,539 238,561 236,985 239,013 244,191 193,818 261,074 234,113 229,565 227,469 234,542 226,118 217,478 216,552 223,884 214,618 129,270 293,668 213,078 210,777 205,953 208,206 206,038 210,010 210,289 205,651 177,948 212,845 174,738 214,431 187,856 187,412 190,984 182,167 173,971 177,209 171,770 174,512 170,450 174,405 9/8/2016 2016 to 2015 Difference 4,219 (38,874) 2,471 (42,661) (13,344) (16,962) (16,579) 2.37% (18.26%) 1.41% (19.89%) (7.10%) (9.05%) (8.68%) 1,668,703 1,777,351 1,676,012 1,606,699 1,508,548 1,456,924 1,346,214 1,224,484 (121,730) (9.04%) August 260,408 246,261 349,669 228,789 211,929 205,645 185,172 0 September 249,380 240,111 241,476 227,042 210,602 199,193 183,351 0 October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 0 November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 0 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 1,224,484 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (1,115,516) Total actual collections as a % of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% n/a % change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) n/a % of budget collected through July % of actual total collected through July 66.75% 63.48% 55.87% 53.56% 52.02% 52.98% 52.48% 52.33% 54.63% 59.52% 56.22% 58.74% 58.87% 59.20% 59.64% n/a Chart Reflecting History of Collections through the Month of July 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2009 2010 2011 2012 July 2013 2014 2015 2016 July June May April March o February January Page 27 Mark Weiner Chief of Police Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sheriff's Office and the Community, Dedicated to Your Safety. Ozzie Knezov ch Sheriff TO: Mark Calhoun, Acting City Manager FROM: Mark Werner, Chief of Police DATE: September 19, 2016 RE: Monthly Report August 2016 August 2016: August 2015: CAD incidents: 5,454 CAD incidents: 5,820 Reports taken: 1,811 Reports taken: 1,917 Traffic stops: 960 Traffic stops: 1,211 Traffic reports: 230 Traffic reports: 292 CAD incidents indicate calls for service as well as self -initiated officer contacts. Hot spot maps are attached showing August residential burglaries, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend -line graphs for 2013, 2014, 2015 and 2016: Citations, Spokane Valley Dispatched Calls, Self -Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the August Crimes by Cities stats report. This report reflects incidents that occurred in a specific city to which a deputy from Spokane County took the courtesy report. For example, an individual may have had his car stolen in Airway Heights, and he waited until he returned home in the Newman Lake area to make a report. ADMINISTRATIVE: Chief Werner attended meetings in August in preparation for the Spokane Interstate Fair, addressing security concerns/law enforcement coverage for the event. Chief Werner attended a presentation on 3M LPR (License Plate Reader) in Post Falls in mid- August. 3M presented their new Plate Alert Analytical ALPR software; Post Falls Police Department has been using 3M's previous license plate reader software for several years. This technology has proven to be instrumental for the region by assisting law enforcement in locating Amber Alert suspects, missing persons, homicide suspects and stolen vehicles. The new software includes some analytical features, which enhances its current capabilities. Page 1 Chief Werner attended the monthly Inland Northwest Law Enforcement Leadership Group (INLELG meeting) in August, along with other leaders from local law enforcement agencies. Chief Werner along with deputies from the Spokane Valley Police and Sheriff's Office, as well as others from local law enforcement agencies participated in the annual Target Back to School Shopping Event. Youngsters who were identified by the Salvation Army teamed up with someone from law enforcement to purchase some much-needed clothing and supplies for going back to school. This event is a great time for kids to interact with law enforcement and have a positive experience. In mid-August, Chief Werner and the Spokane Valley Police deputies who responded to the double homicide on August 15, met with the 7 -year-old boy, Cooper, who was at the residence when his mother and uncle were shot and killed. Cooper was accompanied by his father and immediate family. Cooper's father requested to meet with the deputies to personally thank them. Cooper shared with his father what had transpired on that awful morning. Hearing Cooper's story, his father sensed the emotional bond Cooper and specifically Deputy Wall had developed during this traumatic event. Cooper's father was so grateful he reached out to the local media and held a press conference where he shared his gratitude for the caring and compassion exhibited by the deputies. Chief Werner, having been present for Cooper and his family visit to the Valley Precinct, commented that "It is very evident the positive impact and emotional bond created between Deputy Wall and Cooper. Although Cooper will probably never forget what he witnessed that morning, I truly believe Deputy Wall's actions helped give Cooper a better starting point for dealing with one of life's greatest tragedies." In late August, Chief Werner and Major Crimes Sgt. Jack Rosenthal met with Pastor McCauley to provide an account of the events leading up to the Spokane Valley Police making contact with Thomas Allenton and him taking his own life. The following week, Chief Werner met with the lead Pastor of New Life Assembly of God Church as well as representatives from Dishman Hills High School, West Valley School District and area business to address crimes and others issues impacting the area of University and Sprague. Chief Werner attended at an all -day training at the Fire Training Center, on Active -Shooter Preparedness. At the end of August, Chief Werner attended a CodeRed Community Notification System Evaluation. The group discussed vendors who can provide this critical notification network and pros/cons of each vendor. This is a critical tool for emergency public notifications. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of August, S.C.O.P.E. participated in: • National Night Out Against Crime • CCS Bike Safety Presentation • Spokane Interstate Fair Safety mtg. • Millwood Daze • Child Passenger Seat Check Up at Dishman • East Valley SD Back to School Fair Dodge • Department of Homeland Security "Active • Unity in the Community Shooter" Preparedness Workshop Page 2 • ValleyFest Parade and Fair mtgs. • Crime Stoppers mtg. • Safe Kids Coalition mtg. • GSSAC Coalition mtg. • GoodGuides Mentoring WVHS • Operation Family ID • East Valley Community Coalition Mtg. August 2016 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 7 48.5 46.0 94.5 East Valley* 24 243.5 252.5 496.0 Edgecliff 20 496.5 28.0 524.5 Trentwood 7 203.0 71.0 274.0 University 23 355.5 57.0 412.5 West Valley* 21 674.0 13.5 687.5 TOTALS 102 2,021.0 468.0 2,489.0 Volunteer Value ($22.14 per hour) $55,106.46 for August 2016 Spokane Valley Graffiti Report 2012 2013 2014 2015 2016 Jan. 0 2 3 5 5 Feb. 0 7 16 8 1 March 2 13 11 7 7 April 14 9 30 14 3 May 16 4 4 10 5 June 15 9 13 5 5 July 41 7 12 4 4 Aug. 57 22 6 10 5 Sept. 26 4 12 6 Oct. 30 7 6 6 Nov. 19 7 2 4 Dec. 37 1 7 10 Total 257 92 97 89 35 S.C.O.P.E. Incident Response Team (SIRT): Information from SIRT is not available this month. Abandoned vehicles tagged by S.C.O.P.E. volunteers for impoundment in Spokane Valley in July totaled 39 and in August totaled 19 with 16 vehicles in July and 9 in August, respectively, eventually cited and towed. Twelve hulks were processed in July and 10 hulks processed in August. During the month of August, a total of 180 vehicles were processed; total for 2016 is 1,317. Page 3 SCOPE LATENT PRINT STATS SCOPE DISABLED PARKING ACTIVITY REPORT TRAINING HOURS SCSO SVPD TOTAL January 0 29 36 65 February 4.5 21 39 60 March 0 23 20 43 April 0 29 37 66 May 0 29 35 64 June 0 42 62 104 July 0 27 52 79 August 0 31 50 81 YTD - TOTAL 4.5 231 331 562 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 0 2 11 18 2 0 0 March 0 February 1 2 1.5 April 2 115 0 0 0 March 2 2 53 0 4 June 0 12 0 April 0 3 60 19.5 8 0 0 August 0 May 0 2 53 YTD Total 7 222 0 10 0 June 2 50 5 0 0 July 2 55 7 0 0 August 2 52 2 0 0 YTD Total 17 335.5 37 0 0 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 26.5 2 0 0 February 2 18 0 0 0 March 1 16 1 10 0 April 2 115 0 0 0 May 2 15 1 0 0 June 2 12 3 0 0 July 3 19.5 3 0 0 August 0 0 0 0 0 YTD Total 14 222 10 10 0 Page 4 OPERATIONS: Fleeing Suspect Caught by K9 Laslo after a Pursuit where the Suspect Rammed a Deputy's Vehicle — In early August, Spokane Valley and Spokane County Sheriffs Deputies apprehended a 36 -year-old male suspect shortly after he rammed a Spokane Valley Patrol vehicle. The male suspect continued his attempt to flee and was captured with the assistance of K9 Laslo. The suspect was arrested for several charges to include Attempting to Elude Law Enforcement, Assault 2nd Degree, Assault 3rd Degree, Possession of a Stolen Motor Vehicle, Unlawful Imprisonment (DV), Hit and Run, Driving while Suspended and Obstructing Law Enforcement. The incident began at approximately 10:40 p.m., when Spokane Valley K9 Corporal Jeff Thurman noticed a Lexus traveling northbound on Mullan at a high rate of speed. As Corporal Thurman caught up to the Lexus, he noticed a truck pulling a tow dolly in front of the Lexus. The truck swerved onto East Cataldo, accelerated, and ran the clearly posted stop sign at North Argonne as its speeds reach 60 mph in a posted 25 mph zone. With the driver's extremely dangerous and reckless driving in the truck, Corporal Thurman caught up to it and activated his emergency lights and siren near Bessie Road. The male driver of the truck failed to stop and continued to drive at a high rate of speed. With Corporal Thurman in pursuit and several additional units responding to setup spike strips and block intersections to warn citizens, the male suspect continued running stop signs and driving at excessive speeds as he tried to flee. In the area of McDonald and 16th Avenue, Sergeant Whapeles successfully deployed a set of spike strips. Near Blake and 27th, the truck struck a Department of Transportation "No Trespassing" sign causing it to break and go to the ground. The truck spun around, nearly striking Corporal Thurman, causing him to swerve to avoid a head-on collision. As the suspect continued to accelerate rapidly and spin the trucks tires through a yard in the 2800 block of South Blake, he hit a utility box, drove through some shrubs and rammed Corporal Nathan Bohanek's patrol vehicle. The suspect made no attempt to avoid the collision and continued to flee westbound. With a large amount of Patrol vehicles now in the area, the male suspect was stopped in the area of 28th Avenue and SR 27. Instead of giving up, he bailed out of the vehicle and began to flee on foot. Corporal Thurman yelled at the suspect to stop and that he was under arrest as Corporal Thurman retrieved K9 Laslo from his vehicle. The suspect refused to follow commands and continued to run as Corporal Thurman sent K9 Laslo to stop him. K9 Laslo contacted the suspect's leg as he tried to jump a fence into the backyard of a residence. Even as K9 Laslo continued to stop the suspect's flight, he continued to resist and failed to follow commands to show his hands. When Corporal Thurman moved in to gain control of K9 Laslo, the suspect grabbed Corporal Thurman's vest and began thrashing back on forth. He continued to thrash as he began to pull Corporal Thurman towards him. The male suspect began grabbing in the area of Corporal Thurman's backup weapon, causing the rapidly evolving situation to become even more intense. Additional deputies arrived and had to physically restrain the male suspect as he continued to fight and refuse to release his grip on Corporal Thurman. Eventually, the deputies gained control of the suspect and he was placed in handcuffs. After being advised of his rights, the male suspect said he thought he was being stopped for no tail lights on the trailer. He also stated he thought the truck might be stolen since he traded some methamphetamine for it. The suspect said he didn't mean to hit Corporal Bohanek's vehicle, he was just trying to get away. The adult passenger in the suspect vehicle was not involved other than being an unwilling passenger; the suspect would not let her out of the vehicle even though she was yelling at him to stop. The truck was confirmed as stolen from an A to Z Rental burglary reported in July. The male suspect received medical treatment before being booked into the Spokane County Jail for the following charges: Attempting to Elude Law Enforcement, Assault 2nd Degree, Assault 3rd Degree, Possession of a Stolen Motor Vehicle, Unlawful Imprisonment (DV), Hit and Run, Driving while Suspended and Obstructing Law Page 5 Enforcement. The damage to the patrol vehicle was estimated to be $3000-$4000. Thankfully, none of the deputies or citizens who witnessed the suspect's extremely dangerous actions were injured. Air 1 Aids Deputies Follow Suspect during Pursuit Driver Captured by K9 - The driver of a vehicle driven at a high rate of speed going the wrong way on a one-way, failed to stop for a Spokane Valley Deputy in the area of 3rd Avenue and Custer in Spokane Valley in early August. The male driver was later captured by K9 Laslo with the assistance of Air 1 after a lengthy pursuit. At approximately 10:44 p.m., Spokane Valley Sheriff's Corporal Jeff Thurman observed a vehicle with Minnesota license plates traveling the wrong way on 3rd Avenue near Custer at a high rate of speed. Corporal Thurman estimated the vehicle's speed at 50 mph in a posted 35 mph zone as it traveled eastbound on 3rd Avenue (a one-way westbound). Corporal Thurman activated his lights and siren as he attempted to stop the vehicle to prevent a possible head-on collision and believing the driver might also be impaired. The driver failed to stop and continued at high speed. Due to the reckless and dangerous nature of the suspect's driving prior to any law enforcement contact, Corporal Thurman continued to pursue the vehicle. Spokane County Sheriff's Office Helicopter Air 1 was already on patrol and began to fly toward the pursuit to assist, along with several additional Patrol units. As the recklessly driven vehicle entered the downtown area, Corporal Thurman terminated the pursuit west of Sherman on Sprague, due to the danger of possible pedestrian or vehicular traffic. Air 1 maintained sight of the vehicle as the driver recklessly risked his safety and the safety of others on the city streets. Air 1 observed and advised ground units, who were staying back and not in pursuit, of the suspect vehicle's location as the driver continued to drive at a high rate of speed, completely disregarding traffic lights and the safety of others. In the area of 14th and Grand, Air 1 advised the suspect made a U-turn and was now traveling right toward Corporal Bohanek and Sergeant Bloomer at a high rate of speed; Corporal Bohanek and Sergeant Bloomer made evasive maneuvers to avoid a head-on collision. As the suspect traveled past, he narrowly missed Corporal Thurman's vehicle, which was parked at 14th and Grand. With the suspect driver's deliberate and continued disregard for the community's safety, deputies reengaged the pursuit. With Air 1 still overhead and pursuing units backing off, the male driver recklessly made his way north across the Maple Street Bridge. When he attempted to turn west on Northwest Boulevard, he lost control of the vehicle and struck a light pole. The suspect driver jumped out of the vehicle and began running northeast through the parking lot. Corporal Thurman pulled into the parking lot with his emergency equipment activated, but the driver refused to give up. Corporal Thurman stopped and deployed K9 Laslo from the back or his patrol vehicle. K9 Laslo quickly caught up to the suspect and made contact with his left arm. The suspect tried to pull away, but K9 Laslo kept him from doing so as Corporal Thurman and Corporal Bohanek approached; the male suspect was taken to the ground and placed in handcuffs. The suspect was provided medical attention before being transported and booked into the Spokane County Jail. It was determined the male suspect was in the U.S. illegally and had been previously deported to Honduras. He was charged with Attempting to Elude Law Enforcement, No Valid Operators/Driver's License, and Resisting Arrest and Reckless Driving. ICE (Immigrant Customs Enforcement) was notified of the incident. Double Homicide in Spokane Valley - At approximately 8:43 a.m. in early August, a 9-1-1 call was received from a young juvenile who stated his mother and uncle had been killed. Spokane Valley Sheriff's Deputies immediately responded to the scene, contacted the juvenile and located an adult male and female inside the residence. Both adults appeared to have suffered gunshot wounds and were pronounced deceased at the scene. The juvenile was not injured during this horrific incident. Spokane Valley Major Crimes Detectives and Forensic Unit personnel were called to the Page 6 scene to assist with the investigation and process the scene for evidence. Detectives were searching for a 44 -year-old male who they had identified as a possible suspect. The following day, Spokane Valley Sheriff's Office Major Crimes Detectives, who had been continually and aggressively working this horrific incident, learned members of the U.S. Marshal's Office and law enforcement personnel in Southeastern Idaho had taken the homicide suspect into custody without incident. Investigators in Spokane Valley believed that male suspect fled to the area of Pocatello, Idaho, and investigators had been in contact with law enforcement agencies along the possible travel routes. They had also been in contact with the U.S. Marshal's Office, as all of these agencies worked together to locate the suspect and safely take him into custody. The day after the homicides, a black Dodge Dart, matching the description of the suspect's vehicle was observed on I-15 near Pocatello. The suspect was contacted in a parking lot and taken into custody without incident. We would like to thank all of the citizens who provided tips as well as all the law enforcement agencies who worked with detectives to locate this homicide suspect. Working together, the suspect was arrested a little over 24 hours after this horrific incident. Man Arrested after Witness Reports Suspect Appeared to be Loading a Pistol in a Store Parking Lot - Spokane Valley Sheriff's Deputies arrested a 49 -year-old male suspect for Unlawful Possession of a Firearm after a witness reported seeing him hold up a pistol and rack the slide as he sat in a vehicle parked in front of Value Village in Spokane Valley. The incident began on in late August at approximately 11:30 a.m., when the witness reported seeing a man who appeared to be loading a pistol while sitting in his vehicle parked in front of Value Village located at 12205 E. Sprague in Spokane Valley. The witness stated the man held the pistol above the steering wheel in clear view and he appeared to be loading the weapon. Several Spokane Valley Deputies responded and contacted the male. The male suspect was cooperative and followed commands. After he was detained, deputies checked his name and learned he was a convicted felon and prohibited from possessing a firearm. After he was arrested and informed of his rights, he told deputies he didn't know he was a convicted felon and thought the charge from 1986 was dropped to a misdemeanor. He did admit he picked up the pistol and racked the slide to make sure it was unloaded. The firearm, a black semi-automatic .22 caliber Lorcin, was located in a black holster between the front seats next to the emergency brake. The pistol did not have a round in the chamber, but the magazine contained eight rounds. The male suspect was transported and booked into the Spokane County Jail for Unlawful Possession of a Firearm. The pistol was seized and booked onto property as evidence. Scam Advisory, Again - The Spokane County Sheriffs Office and Spokane Valley Police want to warn our community again: Law enforcement will NEVER threaten arrest and demand payments or personal banking information over the phone. DO NOT be fooled, DO NOT "give" your money to scammers! The Sheriffs Office and Spokane Valley Police continue to receive reports of scammers threatening citizens and demanding money. The "stories" the scammer use may vary, but they all have a common theme. They demand money from the victim and, if they don't receive the money, the victim or someone the victim knows will be arrested or has already been arrested and won't be released. PLEASE, talk to all your family, friends and neighbors and make sure they know of these scams. Law Enforcement, the courts, government agencies, IRS, or any business will not call Page 7 and demand money and threaten you or someone you know with arrest. Law Enforcement will never call and demand you bond someone out of jail and demand money. Never call these scammers back and, if you are concerned the "story" could be true, look up the phone number for the agency reportedly involved yourself or you can contact your local law enforcement agency yourself. Unfortunately, one of our community members recently fell prey to one of these scams and lost $9,500. In mid-August, a Spokane County Sheriff's Deputy met with an elderly female and her husband. She told the deputy she received a phone call from a person claiming to be her grandson. The male was crying and told her a friend of his had died and while driving to the funeral, he was pulled over for a defective tail light. During the traffic stop, the male claimed a large amount of drugs were found in the vehicle and he and his cousin were arrested. The victim received another call a short time later by a male who identified himself as Officer Eric Donaldson (902-669-0142). The man told the victim he believed her grandson was innocent, BUT she needed to post $9,500 to bail him out of jail and prevent the case from being forwarded to the drug department. The scammer advised the victim he wouldn't accept a check or charge card, but informed her to go to the bank, withdraw cash, and a courier would pick up the money. The scammer threatened the victim and told her not to tell anyone because her grandson was facing federal charges. The victim did as instructed and later that day a male in an older gold -colored pickup truck came to retrieve the cash. The victim made a comment about the truck the male was driving and he told her it was a "collector's truck." After the scammer left, the victim noticed the 902 area code of the phone number came back to Nova Scotia. Soon after, the scammer continuing to pose as "Officer Donaldson," called her back. He claimed her son's fingerprints were on the trunk of the vehicle where the "drugs" had been located and now needed an additional $9,500. During this time frame, she also received two calls from people claiming to work of the IRS who demanded money from her to settle tax problems. The victim was able to make contact with her real grandson who lives on the East Coast and learned he was not in any legal trouble and the entire story was nothing but a scam. Her grandson began checking his account and located a fraudulent plane ticket purchase and a payment to an insurance company he didn't authorize. This specific scam has been called the Grandparents Scam and has been around for several years. Law Enforcement, the courts, government agencies, IRS, or any business will not call and demand money and threaten you or someone you know with arrest. Law Enforcement will never call and demand you bond someone out of jail and demand money. DO NOT be fooled, DO NOT "give" your money to scammers! - Anyone wishing to report scams or would like additional information can visit the FBI Internet Crime Complaint Center (IC3) at https://www.ic3.gov/default.aspx. Incidents can also be report to Crime Check at 509-456-2233. Friendly Advisory from our Traffic Unit: We have had multiple inquiries from local residents about riding their side by sides, 4 -wheelers, etc. on roads restricted to speed limits of 35 mph or less as long as their ATV's are properly licensed and have all of the appropriate safety equipment (lighting, hom, etc.). A law went into effect earlier this year for counties with population sizes of less than 15,000 residents. Since Spokane County does not fall into that population size, each jurisdiction would be required to authorize the use by a local ordinance. Spokane County and Spokane Valley HAVE NOT authorized their use. Citations may be issued under RCW 46.09.455 for this violation. ******************** Page 8 sv Crime Report Date Range: 8/1/2016 to 8/31/2016 Year To Date Totals: Full Year Totals: Regional Intelligence Group 9 August- August- 2016 -YTD 2015 -YTD 2015 2014 2013 2012 2011 2010 2016 2015 BURGLARY 120 88 698 643 999 1,167 1,079 1,030 997 918 FORGERY 50 59 444 404 633 658 693 627 515 341 MAL MISCHIEF 156 144 1,194 1,091 1,678 1,645 1,624 1,763 1,548 1,177 NON -CRIMINAL 9 10 117 87 134 151 106 108 160 913 PROP OTHER 132 133 1,022 1,037 1,595 1,449 1,463 1,355 1,114 855 RCRVD VEH 38 32 354 257 409 464 531 438 407 293 STLVEH 48 50 383 317 516 573 596 570 515 478 THEFT 246 274 2,005 2,064 3,089 3,096 3,105 2,753 2,407 2,358 VEH OTHER 18 11 165 134 201 279 268 287 194 3 VEH PROWL 142 94 962 756 1,183 1,196 1,205 1,160 1,488 1,395 TOTAL PROPERTY CRIMES 959 895 7,344 6,790 10,437 10,678 10,670 10,091 9,345 8,731 ASSAULT 89 81 733 727 1,072 1,087 902 891 955 888 DOA/SUICIDE 27 26 195 188 275 222 218 250 208 188 DV 39 85 465 453 695 485 386 402 498 1,141 HOMICIDE 1 0 6 0 2 3 2 2 3 1 KIDNAP 6 3 27 21 28 41 24 16 14 16 MENTAL 17 33 205 262 381 307 268 270 252 289 MP 22 22 124 129 190 138 156 154 124 128 PERS OTHER 266 306 2,266 2,348 3,494 3,203 2,976 2,901 2,372 1,603 ROBBERY 3 9 44 59 90 94 88 74 59 57 TEL -HARASS 7 9 70 90 111 132 148 212 162 153 TOTAL MAJOR CRIMES 477 574 4,135 4,277 6,338 5,712 5,168 5,172 4,647 4,464 ADULT RAPE 6 11 57 56 80 70 64 75 62 44 CHILD ABUSE 1 1 20 23 30 42 26 27 56 115 CUSTINTFER 10 16 93 149 197 237 236 190 184 206 IND LIBERTY 1 4 11 17 25 29 20 27 17 8 MOLES/CHILD 0 0 0 0 0 0 0 0 18 47 RAPE/CHILD 0 0 8 9 14 13 13 13 23 28 RUNAWAY 21 32 269 280 409 406 397 530 510 490 SEX OTHER 8 6 47 42 66 69 45 37 56 215 SEX REGIS F 0 0 0 1 2 0 4 8 2 1 STALKING 1 0 12 12 16 24 21 24 19 18 SUSP PERSON 74 56 436 413 602 604 440 423 340 215 TOTAL SEX CRIMES 122 126 953 1,002 1,441 1,494 1,266 1,354 1,287 1,387 DRUG 23 30 213 242 379 336 314 424 511 534 ISU OTHER 0 0 0 0 0 0 0 0 2 2 TOTALITF 23 30 213 242 379 336 314 424 513 536 TRAFFIC 230 292 2,201 2,265 3,476 3,216 3,525 3,957 3,569 3,081 TOTAL TRAFFIC REPORTS 230 292 2,201 2,265 3,476 3,216 3,525 3,957 3,569 3,081 TOTAL REPORTS RECEIVED 1,811 1,917 14,846 14,576 22,071 21,436 20,943 20,998 19,361 18,199 Printed 9/15/2016 11:29:41 AM Rpt011 Page 1 of 1 RMS Crimes by Cities (Only incidents handled by Spokane County Sheriff's Office) Date Range: 8/1/2016 to 8/31/2016 Regional Intelligence Group 9 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS BURGLARY 0 0 2 0 1 0 0 1 5 0 94 0 0 120 0 FORGERY 0 0 2 0 0 0 0 0 1 0 52 0 2 50 0 MAL MISCHIEF 0 0 5 0 0 0 0 5 6 0 117 0 3 156 0 NON -CRIMINAL 0 0 1 0 0 0 0 1 0 0 7 0 0 9 0 PROP OTHER 0 0 9 1 0 0 0 10 2 0 96 0 46 132 0 RCRVD VEH 0 0 0 0 0 0 0 0 1 0 27 0 3 38 0 STL VEH 0 0 0 0 0 0 0 0 1 0 40 0 1 48 0 THEFT 0 0 10 0 0 0 0 5 7 0 144 0 5 246 0 VEH OTHER 0 0 0 0 0 0 0 0 1 0 19 0 0 18 0 VEH PROWL 0 0 0 0 0 0 0 0 1 1 97 0 3 142 0 TOTAL PROPERTY CRIMES 0 0 29 1 1 0 0 22 25 1 693 0 63 959 0 223 107 292 18 296 69 90 417 38 244 1,794 ASSAULT 0 0 1 0 1 0 0 13 2 0 52 0 8 89 0 166 DOA/SUICIDE 0 0 0 0 0 0 0 2 0 0 21 0 3 27 0 53 DV 0 0 8 0 1 1 0 3 0 0 45 0 4 39 0 101 HOMICIDE 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 2 KIDNAP 0 0 1 0 0 0 0 0 0 0 3 0 1 6 0 11 MENTAL 0 0 0 0 0 0 0 2 0 0 16 0 1 17 0 36 MP 0 0 1 0 0 0 0 1 0 0 14 0 0 22 0 38 PERS OTHER 0 0 7 0 1 0 0 11 5 1 228 0 31 266 0 550 ROBBERY 0 0 0 0 0 0 0 0 0 0 1 0 0 3 0 4 TEL -HARASS 0 0 0 0 0 0 0 0 0 0 6 0 0 7 0 13 TOTAL MAJOR CRIMES 0 0 18 0 3 1 0 32 7 1 387 0 48 477 0 974 ADULT RAPE 0 0 0 0 1 0 0 0 0 0 7 0 0 6 0 14 CHILD ABUSE 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 2 CUST INTFER 0 0 0 0 0 0 0 1 4 0 17 0 0 10 0 32 IND LIBERTY 0 0 1 0 0 0 0 0 0 0 0 0 1 1 0 3 RAPE/CHILD 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 RUNAWAY 0 0 0 0 0 0 0 0 0 0 18 0 0 21 0 39 SEX OTHER 0 0 1 0 0 0 0 1 0 0 4 0 0 8 0 14 SEX REGIS F 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 STALKING 0 0 0 0 0 0 0 0 0 0 3 0 0 1 0 4 SUSP PERSON 0 0 3 0 0 0 0 0 2 0 55 0 7 74 0 141 TOTAL SEX CRIMES 0 0 5 0 1 0 0 2 6 0 106 0 9 122 0 251 DRUG TOTAL ITF 0 0 1 1 0 0 0 0 2 0 13 0 11 23 0 51 0 0 1 1 0 0 0 0 2 0 13 0 11 23 0 51 TRAFFIC 0 0 5 0 1 0 0 5 8 0 140 0 35 230 0 424 TOTAL TRAFFIC 0 0 5 0 1 0 0 5 8 0 140 0 35 230 0 424 TOTAL REPORTS RECEIVED 0 0 58 2 6 1 0 61 48 2 1,339 0 166 1,811 0 3,494 Printed 9/15/2016 11:13:27 AM Rpt003 Page 1 of 1 CAD Incidents by Cities (Only incidents handled by Spokane County Sheriff's Office) Date Range: 8/1/2016 to 8/31/2016 Regional Intelligence Group 9 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS CAD Incidents 47 164 229 20 10 5 38 219 103 7 4,021 4 775 5,454 0 11,096 Self Initiated Incidents 38 71 119 3 0 3 29 118 30 2 1,163 2 651 1,636 0 3,865 Drug Self Int (Patrol) 1 0 0 1 0 0 0 0 0 0 0 0 2 0 0 4 Traffic Stops 8 43 38 1 0 0 5 59 15 1 512 0 215 960 0 1,857 Traffic Stops (ARST/CIT/IN) 4 5 11 0 0 0 2 19 7 0 214 0 72 488 0 822 TS (Warrants) 0 0 1 0 0 0 0 2 0 0 4 0 7 15 0 29 Calls for Service 9 93 110 17 10 2 9 101 73 5 2,858 2 124 3,818 0 7,231 Alarms 1 2 7 0 0 0 0 2 4 0 116 0 2 119 0 253 Accidents 0 5 4 0 0 0 0 2 5 1 172 0 14 215 0 418 Accidents (ARREST/CIT) 0 0 0 0 0 0 0 0 0 0 7 0 0 10 0 17 Drug Calls 0 0 1 0 0 0 0 0 1 0 21 0 0 32 0 55 DV 0 0 11 0 2 1 0 8 5 0 133 0 9 160 0 329 DUI 0 1 2 0 0 0 0 0 2 0 72 0 5 49 0 131 DUI (Arrest) 0 0 0 0 0 0 0 0 0 0 3 0 2 17 0 22 Pursuits 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 Suspicious Activity 6 16 26 0 2 0 1 26 15 1 600 2 73 661 0 1,429 Vehicle Recovered 2 0 0 0 0 0 0 0 0 0 14 0 3 30 0 49 911 Abandon Line 0 19 10 10 1 0 0 8 3 0 177 0 11 272 0 511 Shoplifting 0 1 2 0 0 0 0 0 0 0 4 0 1 40 0 48 All Arrests (ARREST/CIT/IN) 12 6 21 2 0 0 2 26 14 0 319 0 113 731 0 1,246 Crime Check Reports 0 0 18 0 0 0 0 15 16 2 516 0 4 634 0 1,205 Printed 9/15/2016 11:06:58 AM Rpt001 Page 1 of 1 Francis ellesle LL rick 7 Cl E IL— Go\umbla 2nd Hartson Shelley Lake 37th 0 0.75 1.5 Miles I i I Map Produced: 16 Sep 2016 E u 2016 August Commercial Burglary Hotspots Commercial Burglary Low Medium =High u 1 O 2 O 3 O 4+ Prepared By: Regional Intelligence Group 9 Spokane County Sheriff Francis Wellesle Vallev� C H•Go\umbl� Porker ood \Ce Mirabeau Marietta Indiana 1) w E V Euclid ibertV Lake cb Catald Mission 0 ntr ista tT S.ra•ue Hartson c1) Shelley Lake S iI) 29t 1st I0 1 37th 44th w th J 0.75 1.5 Miles I � I Map Produced: 16 Sep 2016 or pe !'h 1e Terre C) 201 6 August Malicious Mischief Hotspots E U Malicious Mischief Low Medium _ High 1 O 2 O 3 O 4+ Prepared By: Regional Intelligence Group 9 Spokane County Sheriff rancts 7 Wellesley Val by ick Mission r�' a c b E :c U Go\umb\a Eu 'lid Bucke e Knox • 1 Mont ome c1; Mission eau Forke Wellesley 1 Indiana ar (1) h 29t 16th 8 h <1 (1) 10 0 0.75 1.5 Miles I i I Map Produced: 16 Sep 2016 m 16th eSe 11la3m 44th orpe v 24th 40th '(erre LL ibert Lake �1. Mission Shelley Lake �� Catald 7,----mausnttar way oa (1. ib 2016 July & August Recovered Vehicles Hotspots : s u 8 h 0 S Recovered Vehicles Low ▪ Medium - High O 1 U 2 O 3 O 4+ Prepared By: Regional Intelligence Group 9 Spokane County Sheriff Francis Ilesle 2nd m E ForkeC (1) (1) t rn¢>rick 2 3rd hHartson lid ,Ce Mirabeau e Indiana v b 1 O (1) !1) a Eirti• 4 16th b 29t th (1 10 0 0.75 1.5 Miles I E I Map Produced: 16 Sep 2016 ) 1) (1) (1) c v _)) 40th 770 Terre Valleyway 1 (1.' 5 Shelley Lake (1) �1 (1) Eiroadway ellesley Eu ibert E U id Lake Mission (1! (J) b L u 2016 August Residential Burglary Hotspots (1) Sprague (1) ` c x Residential Burglary A , Low _ Medium _ High 1 O 2 O 3 O 4+ Prepared By: Regional Intelligence Group 9 Spokane County Sheriff Francis ellesle b rick 7 v.I 5 c H Go\umb\a Shelley Lake th 7 0.75 1.5 Miles I i I Map Produced: 16 Sep 2016 2016 July & August Stolen Vehicle Hotspots c E U Stolen Vehicles Low - Medium - High o 1 O 2 O 3 O 4+ Prepared By: Regional Intelligence Group 9 Spokane County Sheriff Shelly Lake 0.75 1.5 Miles I i I Map Produced: 16 Sep 2016 20I 6 August Vehicle Prowling Hotspots G E a u Vehicle Prowling Low Medium _ High u 1 '1) 2 0 3 0 4+ 2 Prepared By: Regional Intelligence Group 9 Spokane County Sheriff Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 4000 3000 2000 — 1000 — 0 Regional Intelligence Group 9 Spokane Valley Dispatched Calls February April June August October December January March May July September November .® 2013 2014 MUM 2015 +�. 2016 January February March April May June July August September October November December 2013 2746 2383 2882 2928 3166 3195 3491 3529 3127 3016 2753 2773 2014 2702 2550 2992 2935 3369 3291 3847 3593 3279 3069 2715 2884 2015 2995 2658 3209 2971 3473 3639 3819 3817 3652 3552 2997 3110 2016 2966 2871 3230 3363 3600 3843 3963 3818 Printed 9/15/2016 11:17:17 AM Rpt007 Page 7 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 350- 300 -- 250 — 200 -- 150 — 100 50-- 0 Regional Intelligence Group 9 Spokane Valley Person Crimes February April June August October December January March May July September November 2013 ---= 2014 mem 2015 s 2016 January February March April May June July August September October November December 2013 223 180 213 256 248 255 278 278 249 243 251 243 2014 270 225 265 273 280 274 335 331 323 286 290 279 2015 301 248 285 261 316 330 348 313 272 272 263 318 2016 306 299 342 275 325 290 285 266 Printed 9/15/2016 11:17:17 AM Rpt007 Page 16 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 1000 800 — 600 — 400 200 - Regional Intelligence Group 9 Spokane Valley Property Crimes February April June August October December January March May July September November viimim 2013 — 2014 — 2015 ...gm 2016 January February March April May June July August September October November December 2013 717 599 729 671 634 634 697 710 695 817 710 689 2014 632 578 758 665 717 706 727 665 755 683 671 778 2015 706 675 644 586 633 636 686 709 700 733 603 787 2016 707 595 651 736 634 851 750 762 Printed 9/15/2016 11:17:17 AM Rpt007 Page 17 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 2500 - 2000 -- 1500 — 1000 500 0 Regional Intelligence Group 9 Spokane Valley Self Initiated Incidents February April June August October December January March May July September November �..*.. 2013 _ ..., 2014 2015 2016 January February March April May June July August September October November December 2013 1638 1881 2015 1696 1639 1745 2094 1682 1477 1766 1660 1512 2014 2126 1707 1831 1763 1899 1903 2096 1863 1826 1802 1794 1723 2015 1923 1795 2038 2001 1606 1838 1995 2003 1958 1965 1682 1699 2016 2168 1898 1858 1501 1480 1657 1449 1636 Printed 9/15/2016 11:17:17 AM Rpt007 Page 20 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 50 40 — 30 — 20- 10-- 0 Regional Intelligence Group 9 Spokane Valley Crime Sex Crimes February April June August October December January March May July September November INONI1116 2013 2014 2015 2016 January February March April May June July August September October November December 2013 24 23 26 21 44 41 36 37 32 29 33 38 2014 26 38 41 43 42 25 25 33 34 36 39 33 2015 36 36 26 23 42 27 45 32 22 25 21 29 2016 26 22 27 29 28 26 24 19 Printed 9/15/2016 11:17:17 AM Rpt007 Page 22 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 200 150 - 100- 50 — 0 Regional Intelligence Group 9 Spokane Valley Traffic Collisions February April June August October December January March May July September November whim 2013 2014 taan 2015 2016 January February March April May June July August September October November December 2013 120 69 82 79 90 107 87 98 97 76 114 128 2014 100 105 83 65 103 82 93 90 105 112 116 95 2015 105 76 110 102 106 127 100 103 124 90 129 158 2016 132 76 110 111 108 116 129 103 Printed 9/15/2016 11:17:17 AM Rpt007 Page 27 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 2000 - 1500 1000 — 500 — 0 Regional Intelligence Group 9 Charge Count from Tickets: Spokane Valley January February April June August October March May July September November December •.�. 2013 — 2014 2015 +••� 2016 January February March April May June July August September October November December 2013 901 1086 1136 995 978 1226 1290 970 757 1078 948 827 2014 1216 1000 917 959 1130 1110 1242 998 1054 843 868 881 2015 985 895 1006 1054 762 843 985 1019 1124 954 825 866 2016 1547 1006 846 672 688 964 769 907 Printed 9/15/2016 11:17:17 AM Rpt007 Page 28 of 28 Spokane .000 Valley PUBLIC WORKS DEPARTMENT MONTHLY REPORT August 2016 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION * Budget estimates ** Does not include August 2016 — waiting on invoices Contract Name Contractor Contract Amount Total Expended % of Contract Expended Street Maintenance Poe Asphalt $1,366,663.00 $759,071.84 55.54% Street Sweeping AAA Sweeping $490,200.00 $335,632.24 68.47% Storm Drain Cleaning AAA Sweeping $189,990.00 $86,195.94 45.37% Snow Removal Poe Asphalt $70,000.00 $22,444.34 32.06% Landscaping Senske $61,178.00 $39,248.13 64.15% Weed Spraying Spokane Pro Care $19,400.00 $5,542.86 28.57% Emergency Traffic Control Senske $10,000.00 $2,204.42 22.04% Litter and Weed Control Geiger Work Crew $60,000.00 $26,358.60 43.93% State Highway Maintenance WSDOT $265,000.00 $168,227.53 63.48% Traffic Signals, Signs, Striping Spokane County $632,000.00 $352,855.27 55.83% Dead Animal Control Mike Pederson $20,000.00 $7,340.00 36.70% ** ** ** ** * ** ** ** * 100 80 Citizen Requests for Public Works - August 2016 - Waiting = 30 days+ uu 40 20 11.• ■■ 111 I■_. I_1 0 Total Req Misc Dead Animal Removal Graffiti City Property Gravel Shldring Illicit Discharge Land scaping ROW 1 Rpt pothole Roadway Hazard Sign & Signal Requests Storm Drainage/ Erosion Street Sweeping Traffic Weed Control Submitted In Progress 93 14 6 0 0 1 9 1 11 12 9 2 27 1 4 0 0 0 0 0 1 0 0 0 0 0 3 0 Waiting 3 0 0 0 0 0 1 0 0 0 2 0 0 0 Resolved 86 14 6 0 0 1 7 1 11 12 7 2 24 1 *Information in bold indicates updates 1 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.qov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STREET MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for August 2016: • AAA Sweeping continued with arterial maintenance sweeping. • AAA Sweeping cleaned drywells and catch basins. • Geiger Work Crew mowing dryland grass areas, litter cleanup and miscellaneous requests. • Poe Asphalt continued with asphalt and stormwater repairs. STORMWATER UTILITY The following is a summary of Stormwater Utility activities in the City of Spokane Valley for August 2016: • Continued work on EW Effectiveness Study Development • Continued response to July 22 rain event • Evaluated grant options for projects on Stormwater CIP and drafted Stormwater CIP for 2017-2022 • Continued design support of stormwater retrofit possibilities with several CIP street and trail projects. • Continued work on an internal review of the City's Stormwater Program to prepare for probable future audit by the State. • Continued work on various capital improvement projects, (see below). *Information in bold indicates updates 2 CAPITAL PROJECTS i,,,a kale .00011rVaI le),. Public Works Projects Monthly Summary - Design & Construction August -2016 Street Projects 0141 Sullivan & Euclid PCC FHWA - STP(U) 01/20/16 10/14/16 93 0 12/31/17 $ 2,330,475 0155 Sullivan Rd W Bridge Replacement #4508 FHWA - BR 06/27/14 07/18/14 100 76 10/05/16 $15,833,333 0166 Pines Rd. (SR27) & Grace Ave. Int Safety HSIP 01/22/17 02/13/17 95 0 10/01/17 $ 733,086 0201 ITS Infill Project- Phase 1 FHWA - CMAQ 07/29/16 08/19/16 100 0 12/31/16 $ 350,402 0221 McDonald Rd Diet (16th to Mission) HSIP 05/27/16 06/17/16 100 60 12/31/16 $ 2,524,104 0238 Pines RD Mirabeau Parkway Intersection TIB- UAP 05/27/16 07/08/16 100 50 12/31/16 $ 446,338 0239 Bowdish Rd & 11th Ave. Sidewalk TIB - SP 03/03/17 03/17/17 90 0 12/31/17 $ 536,342 Street Preservation Projects 0226 Appleway Resurfacing, Park to Dishman Mi FHWA-STP(U) 08/05/16 08/19/16 100 0 12/31/16 $ 1,190,000 0229 32nd Ave Preservation Project COSV 02/12/16 02/26/16 100 70 12/31/16 $ 1,570,000 0235 NB Sullivan Rd. Pres (Spo Rvr-Flora Pit) COSV tbd tbd 33 0 12/31/16 $ 65,834 0240 Saltese Road Preservation Project COSV 03/17/17 03/03/17 15 0 12/31/17 $ 920,000 Traffic Projects 0167 Citywide Safety Improvements HSIP 07/31/15 08/21/15 100 80 07/31/16 $ 503,424 0222 Citywide Reflective Signal Back Plates HSIP tbd tbd 0 0 03/01/19 $ 81,000 Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen FHWA - STP(U) 09/30/16 10/28/16 100 0 12/31/17 $ 2,134,057 0237 ApplewayTrail- SullivantoCorbin COSV 03/03/17 03/24/17 0 0 12/31/17 $ 2,130,000 Design Bid Estimated Total Project Proposed Open % Complete Construction Project # Design & Construction Projects Funding Ad Date Date PE I CN Completion Cost Street Projects 0141 Sullivan & Euclid PCC FHWA - STP(U) 01/20/16 10/14/16 93 0 12/31/17 $ 2,330,475 0155 Sullivan Rd W Bridge Replacement #4508 FHWA - BR 06/27/14 07/18/14 100 76 10/05/16 $15,833,333 0166 Pines Rd. (SR27) & Grace Ave. Int Safety HSIP 01/22/17 02/13/17 95 0 10/01/17 $ 733,086 0201 ITS Infill Project- Phase 1 FHWA - CMAQ 07/29/16 08/19/16 100 0 12/31/16 $ 350,402 0221 McDonald Rd Diet (16th to Mission) HSIP 05/27/16 06/17/16 100 60 12/31/16 $ 2,524,104 0238 Pines RD Mirabeau Parkway Intersection TIB- UAP 05/27/16 07/08/16 100 50 12/31/16 $ 446,338 0239 Bowdish Rd & 11th Ave. Sidewalk TIB - SP 03/03/17 03/17/17 90 0 12/31/17 $ 536,342 Street Preservation Projects 0226 Appleway Resurfacing, Park to Dishman Mi FHWA-STP(U) 08/05/16 08/19/16 100 0 12/31/16 $ 1,190,000 0229 32nd Ave Preservation Project COSV 02/12/16 02/26/16 100 70 12/31/16 $ 1,570,000 0235 NB Sullivan Rd. Pres (Spo Rvr-Flora Pit) COSV tbd tbd 33 0 12/31/16 $ 65,834 0240 Saltese Road Preservation Project COSV 03/17/17 03/03/17 15 0 12/31/17 $ 920,000 Traffic Projects 0167 Citywide Safety Improvements HSIP 07/31/15 08/21/15 100 80 07/31/16 $ 503,424 0222 Citywide Reflective Signal Back Plates HSIP tbd tbd 0 0 03/01/19 $ 81,000 Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen FHWA - STP(U) 09/30/16 10/28/16 100 0 12/31/17 $ 2,134,057 0237 ApplewayTrail- SullivantoCorbin COSV 03/03/17 03/24/17 0 0 12/31/17 $ 2,130,000 0123 0142 0143 Barker Rd/BNSF Grade Separation FMSIB 0205 Sprague/Barker Intersection Improvement COSV 0223 Pines Rd Underpass @ BNSF &Trent COSV 0247 8th & Carnahan Intersection Improvements Street Projects Mission Ave - Flora to Barker Broadway @ Argonne/Mullan FHWA - STP(U) 08/15/15 FHWA - STP(U) 08/31/16 12/31/16 15 90 0 5 0 0 $ 917,700 $ 276,301 $ 720,000 $ 51,619 $ 510,000 $ 250,000 Stormwater Projects 0193 Effectiveness Study Dept of Ecology 06/30/17 50 $ 300,000 0198 Sprague, Park to University LID Dept of Ecology 03/01/18 30 $ 20,000 0199 Havana -Yale Diversion Dept of Ecology 10/31/16 35 $ 20,000 0200 Ponderosa Surface Water Diversion Dept of Ecology 10/31/16 35 $ 20,000 *Information in bold indicates updates 3 Design Total Project Complete % Complete Project # Design Only Projects Funding Date PE Cost 0123 0142 0143 Barker Rd/BNSF Grade Separation FMSIB 0205 Sprague/Barker Intersection Improvement COSV 0223 Pines Rd Underpass @ BNSF &Trent COSV 0247 8th & Carnahan Intersection Improvements Street Projects Mission Ave - Flora to Barker Broadway @ Argonne/Mullan FHWA - STP(U) 08/15/15 FHWA - STP(U) 08/31/16 12/31/16 15 90 0 5 0 0 $ 917,700 $ 276,301 $ 720,000 $ 51,619 $ 510,000 $ 250,000 Stormwater Projects 0193 Effectiveness Study Dept of Ecology 06/30/17 50 $ 300,000 0198 Sprague, Park to University LID Dept of Ecology 03/01/18 30 $ 20,000 0199 Havana -Yale Diversion Dept of Ecology 10/31/16 35 $ 20,000 0200 Ponderosa Surface Water Diversion Dept of Ecology 10/31/16 35 $ 20,000 *Information in bold indicates updates 3 TRAFFIC CIP Projects Staff continues to coordinate with traffic related design and study items as part of CIP projects. The installation of countdown pedestrian timers at traffic signals is on-going (weather permitting). The sign upgrades and bicycle route installations are underway (weather permitting). Pavement markings are being refreshed throughout the City over the next couple of months (weather permitting). Specific Studies Staff is coordinating with WSDOT on the North Spokane Corridor (NSC) IJR. Development Projects Reviewing traffic impact studies and letters for several projects and assisting Development Engineering with the Comprehensive Plan Update and the Mirabeau Sub -Area Study. PLANNING AND GRANTS Transportation Improvement Board (TIB) FY 2018 Call for Projects The Transportation Improvement Board (TIB) conducted a TIB Workshop on June 6, 2016 for their Urban Programs call for projects grant opportunity. City staff submitted TIB grant applications on August 19, 2016 for two Urban Arterial grants and one Urban Sidewalk grant. Final Grant projects and costs are Project Name Total Estimated Cost Final Grant Request City Match FY 2018 Urban Arterial Program (UAP) ($'s in 1.000's) Sullivan / Euclid Concrete Intersection (CN) $2,053 * $660 $218 Mission Avenue Improvement— Flora to Barker $4,333 $2,716 $806 FY 2018 Urban Sidewalk Program (USP) ($'s in 1.000's) 32nd Ave Sidewalk Project, SR -27 to Evergreen $472 $377 $98 * Includes $1.2 million in federal STP(U) Construction Grant funds Community Development Block Grants (CDBG) Capital Programs and Planning and Zoning staff began to scope out potential sidewalk projects for the upcoming CDBG Call for Projects. This year, staff is identifying projects early enough to meet with property owners to let them know that the City may pursue sidewalk project grants in their neighborhood and solicit their comments. A call for projects from the County should be issued later in September and grant applications are normally due during the third week of November. *Information in bold indicates updates 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Ecology FY18 Stormwater Water Quality Financial Assistance Grant Funding Programs GOVERNING LEGISLATION: Federal Clean Water Act of 1987 -Section 319, Title 33 U.S.C. 1251-1376, RCW 70.146, 90.46 & 90.50A, WAC 173-95A, 173-98, & 173-240, and Storm and Surface Water Utility: SVMC 3.80. PREVIOUS COUNCIL ACTION TAKEN: Approval of 2016-2021 Stormwater CIP, June 9, 2015. BACKGROUND: In August 2016, Ecology announced the opening of the combined financial assistance funding program. Each year, Ecology awards grants and loans on a competitive basis to implement high priority water quality projects throughout Washington State. Proposed projects address point and nonpoint source water pollution control issues. The four main funding programs are: • The Centennial Clean Water Program (Centennial), • The Clean Water Act Section 319 Nonpoint Source Grant Program (Section 319) • The Washington State Water Pollution Control Revolving Fund Program (CWSRF), • Stormwater Financial Assistance Program (SFAP). The anticipated request from Ecology for the State Fiscal Year 2018 funding is: $100M in loans, $30M in SFAP Grants, $30M in Centennial Grants, and $1.6M in Section 319 Grants. The final budget determination is up to the governor and the legislature as part of the 2017 legislative session. Application deadline for these grant programs is October 21, 2016, 5:00 pm. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: No action is needed at this time. This item will return to the Council agenda on October 4th and October 11th, where the Council will consider a project list that pursues grant funds for projects meeting the grant criteria identified in the 2017-2022 Stormwater CIP. BUDGET/FINANCIAL IMPACTS: All grants have matching requirements. Match for projects funded through Centennial, Section 319, and non -hardship SFAP funds is 25%. STAFF CONTACT: Eric P. Guth, PE — Public Works Director Art Jenkins, PE —Stormwater Engineer CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 27, 2016 Department Director Approval: QX Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Estimated Cost of City Support for Valleyfest. GOVERNING LEGISLATION: Not applicable. PREVIOUS COUNCIL ACTION TAKEN: On September 21, 2016: • Council heard presentations from Outside Agencies that provide either economic development or social services support for our community that are seeking financial support for their services. • Council read and approved a proclamation supporting Valleyfest. BACKGROUND: During the Advance Agenda portion of the September 13, 2016 meeting, Council asked for a report that detailed the cost of City support of the Valleyfest event beyond the financial assistance provided through the Outside Agency and Lodging Tax allocation processes. In discussions with Staff I learned that this support comes primarily from Parks & Recreation staff who host the event at CenterPlace and Mirabeau Park as well as the Police Department who have a presence throughout the event weekend. The estimated cost to the City is as follows: Parks & Recreation $22,599 Police $3,175 Total $25,774 OPTIONS: This report is merely intended to provide information to Council. RECOMMENDED ACTION OR MOTION: No Council action is required. BUDGET/FINANCIAL IMPACTS: The City's 2017 General Fund Recurring Budget currently includes $150,000 for Outside Agencies that provide either economic development or social services support to our community. STAFF CONTACT: • Mark Calhoun, Acting City Manager • Mike Stone, Parks & Recreation Director • Mark Werner, Police Chief ATTACHMENTS: • 2 sheets that detail the estimated cost of City Support of Valleyfest. 1 2016 Estimated Valleyfest Expenses for Parks & Recreation CenterPlace Parks Staffing Great Room Rental - 2 days $3,150.00 3 Classrooms - 2 days $789.00 Auditorium Rental - 2 days $420.00 Linens $50.00 Lounge Rental - 2 days $850.00 Great Room Auction Rental $984.00 Platinum Package $500.00 CenterPlace Ad in Valleyfest Publication $1,515.00 CenterPlace Total $8,258.00 Mirabeau Meadows Rental - 6 days $840.00 Mirabeau Springs Rental - 3 days $6,000.00 Additonal Park Maintenance Costs $3,800.00 Parks Total $10,640.00 CP Maintenance Staff $656.00 CP Administration Staff $745.00 Recreation Staff $745.00 Administration Staff $880.00 Hosts/Temp Seasonal Staff $550.00 Misc. Supplies $125.00 Staffing Total $3,701.00 Parks & Rec Total $22,599.00 Friday Saturday 2016 Estimated Valleyfest Expenses for Police 1 Sergeant 2 Captains 6 Deputies 2 Captains 2 Deputies $265.00 $482.00 $1,304.00 $642.00 $483.00 Police Overtime Total $3,176.00