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2016, 10-11 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, October 11, 2016 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Darrell Cole, Living Hope Community Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. PUBLIC HEARING: 2017 Proposed Budget — Chelsie Taylor 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Oct. 11, 2016 Request for Council Action Form Totaling: $315,290.32 b. Approval of Payroll for Pay Period Ending September 30, 2016: $411,713.12 c. Approval of September 13, 2016 Council Minutes, Regular Formal Meeting d. Approval of September 21, 2016 Council Minutes, Special Study Session Meeting e. Approval of September 27, 2016 Council Minutes, Special Meeting f. Approval of September 27, 2016 Council Minutes, Regular Formal Meeting NEW BUSINESS: 3. First Reading Proposed Ordinance 16-014 Aggressive Solicitation — Erik Lamb, Kristopher Morton [public comment] 4. First Reading Proposed Ordinance 16-015 Property Tax — Chelsie Taylor [public comment] 5. Motion Consideration: Ecology Stormwater Grants FY 2018 — Eric Guth [public comment] 6. Motion Consideration: Wa. Dept of Commerce, Permitting Grant Opportunity — John Hohman [public comment] Council Agenda 10-11-16 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 7. Advance Agenda — Mayor Higgins INFORMATION ONLY (will not be reported or discussed):n/a CITY MANAGER COMMENTS ADJOURNMENT General Meetinj' Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2' and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1st 31d and 5t'—' Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 10-11-16 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 11, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing #2 on 2017 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2017 Budget. BACKGROUND: This marks the fifth occasion where the Council will discuss the 2017 Budget and by the time the Council is scheduled to adopt the 2017 Budget on November 8, 2016, Council will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: • June 14 Council Budget Workshop • August 9 Admin report: Estimated 2017 revenues and expenditures • September 13 Public hearing #1 on 2017 revenues and expenditures • September 27 City Manager's presentation of preliminary 2017 Budget • October 11 Public hearing #2 on 2017 Budget • October 25 First reading on ordinance adopting the 2017 Budget • November 8 Second reading on ordinance adopting the 2017 Budget This evening's meeting represents the second public hearing on the 2017 Budget and the purpose of the hearing is to consider input from the public on the proposed 2017 budget. 2017 Budget Overview: • The 2017 Budget currently includes appropriations of $80,739,873 including $23,577,550 in capital expenditures, comprised in -part of: o $7,166,647 in Fund #303 Street Capital Projects o $3,904,182 in Fund #309 Park Capital Projects o $3,000,000 in Fund #311 Pavement Preservation including $953,200 financed by the General Fund o $5,344,219 related to the new City Hall building in Fund #313 City Hall Construction o $1,970,000 in Fund #314 Railroad Grade Separation Projects for the design phases of the Barker Road and Pines Road Grade Separation projects o $980,000 in Fund #402 Stormwater Management and Fund #403 Aquifer Protection Area projects • To partially offset the $23,577,550 in capital costs, we anticipate $8,041,108 in grant revenues which results in 34.1% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 25 separate funds. • The full time equivalent employee (FTE) count will be 88.4 employees compared to 87.4 in the prior year as a result of one FTE being added for the new City Hall Operations & Maintenance Department. 1 Pertaining Specifically to the General Fund: • The 2017 recurring revenue estimate of $41,462,500 is $1,741,072 or 4.38% greater than the proposed 2016 amended budget of $39,721,428. • The 2017 recurring expenditure proposal of $40,053,822 is $346,389 or 0.87% greater than the 2016 appropriation of $39,707,433. • General Fund recurring expenditures have been held to an increase of no greater than 1%, as was directed by Council. • Recurring revenues currently exceed recurring expenditures by $1,408,678 or 3.40% of recurring revenues. • Nonrecurring revenues total $530,925 and include: o $40,425 as a transfer in from the Solid Waste Fund #106 as a repayment to the General Fund for various studies and fees related to the Solid Waste program paid out of the General Fund in the years of 2013 and 2014. The repayment will occur over five years beginning in 2015 at an annual amount of $40,425. o $490,500 as a transfer in from the Civic Facilities Capital Projects Fund #310, which represents amounts that were set aside in Fund #310 in prior years for years in which the City would have both a lease payment and bond payment for the new City Hall building. • Nonrecurring expenditures total $2,389,850 and include: o $100,000 for Information Technology expenditures including: ■ $20,000 for four copiers to replace those that have reached end of life ■ $80,000 for IT capital items for technology set-up at the new City Hall o $513,100 for the last year of the lease at the current City Hall location o $145,000 for the Police Department CAD / RMS o $50,000 for retail recruitment services o $12,000 for repair of drain pipes and gutter lines at the pools o $345,000 for replacement of the Great Room audio/visual equipment at CenterPlace o $24,750 for carpet replacement in various rooms at CenterPlace o $1,200,000 transfer out to the Railroad Grade Separation Projects Fund #314 to fund the design of the Pines Road Grade Separation project. • The total of 2017 recurring and nonrecurring expenditures exceeds total revenues by $450,247 - and this is entirely a result of the one-time/nonrecurring expenditures. • The projected ending fund balance of General Fund at the end of 2017 is currently $22,852,588 or 57.05% of recurring revenues. 2 Other Funds: 2017 Budget appropriations (expenditures) in the other funds total $38,296,201 as follows: Fund Number Fund Name 2017 Appropriation 101 Street Fund 103 Paths and Trails Fund 104 Hotel / Motel Tax - Tourism Facilities Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabilization Reserve Fund 122 Winter Weather Reserve Fund 123 Civic Facilities Replacement Fund 204 Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 502 Risk Management Fund 4,851,244 0 0 634, 000 151,800 262,500 0 0 500, 000 0 940, 000 1,456,986 1,913,134 7,166, 649 3,904,182 490,500 3,050,000 2,321,915 5,344,219 1,970,000 2,459,072 530, 000 0 350, 000 38, 296, 201 We are proposing to add one additional fund, which is also included as an item in the proposed 2016 budget amendment. The new fund is the Railroad Grade Separation Project Fund #314. This fund will be used to account for the City's railroad grade separation projects. Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,040,300. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $2,200,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $1,600,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $957,000 ($580,000 in Fund #105 and $377,000 in Fund #104). • Stormwater Management Fees are estimated at $1,860,000. • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $8,041,108 o Fund #106 — Solid Waste Fund - $26,800 o Fund #303 — Street Capital Projects - $3,756,320 o Fund #309 — Parks Capital Projects - $3,217,267 o Fund #311 — Pavement Preservation - $340,800 3 o Fund #314 — Railroad Grade Separation Projects - $489,921 o Fund #402 — Stormwater Fund - $210,000 OPTIONS: State law requires a public hearing on the proposed 2017 budget; and this is the second of such hearings. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public in regard to the 2017 Budget, no action is requested at this time. BUDGET/FINANCIAL IMPACTS: This public hearing is the final step leading to Council consideration of the ordinance that will adopt the 2017 Budget. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Power Point presentation. • Draft 2017 Budget Book as of October 11, 2016 4 City of Spokane Valley 2017 Budget Discussion Public Hearing #2 2017 Budget October 11, 2017 Changes Since Sept. 27, 2016 Additional $43,000 for a professional services contract in the CED — Economic Development Division Addition of new Railroad Grade Separation Project Fund #314 Moved Barker Rd and Pines Rd from #303 to #314 2017 Budget Summary All Funds Total appropriations across all City Funds of $80.7 million including: $42.4 million in the General Fund which is comprised of $40 million recurring and $2.4 nonrecurring. $38.3 million spread across 24 additional funds. $23.6 million in capital expenditures included in the total. FTE count will be 88.4 employees in 2017. Proposed increase of 1 FTE related to the new City Hall Operations and Maintenance department. General Fund REVENUES: Total recurring 2017 revenues of $41,462,500 as compared to $39,721,428 in the 2016 amended budget for an increase of $1,741,072 or 4.38%. All revenue estimates are based upon a combination of historical collections and future projections with some increasing and others decreasing. 2 largest sources are Sales Tax and Property Tax which are collectively estimated to account for $34,054,600 or 82.13% of 2017 General Fund revenues. General Fund General sales tax collections are estimated at $19,851,100, an increase of $1,371,600 or 7.42% over the amended 2016 Budget. Property Tax levy is not proposed to include the 1% increase authorized by State law. 2017 Levy is estimated at $11,614,500 Levy assumes we start with the 2016 levy of $11,489,500 + estimated new construction of $125,000. General Fund EXPENDITURES: 2017 recurring expenditure proposal of $40,053,822 as compared to $39,707,433 in the 2016 amended budget for an increase of $346,389 or 0.87%. Recurring revenues currently exceed recurring expenditures by $1,408,678 or 3.40% of recurring revenues. General Fund Nonrecurring revenues are $530,925, and include: $40,425 for Solid Waste Fund #106 repayments to the General Fund $490,500 of transfers in from the Civic Facilities Capital Projects Fund #310 General Fund Nonrecurring expenditures total $2,389,850 and include: $100,000 of IT related capital replacements a $513,100 in lease payments for the last year of the lease ii $145,000 for Police Department CAD / RMS i $50,000 for retail recruitment $12,000 for repairs to drain pipes and gutter lines at the pools $345,000 for the replacement of the Great Room audio/visual system _ $24,750 for carpet replacement in various rooms at CenterPlace $1,200,000 transfer out to the Railroad Grade Separation Fund #314 to fund the design of the Pines Road Grade Separation project 8 General Fund The total of 2017 recurring and nonrecurring expenditures exceeds total revenues by $450,247. Projected fund balance at the end of 2017 is currently $22,852,588 or 57.05% of recurring expenditures. Other Funds Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,040,300. Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $2,200,000. Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $1,600,000. 10 Other Funds Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $957,000. Stormwater Management Fees of $1,860,000. Aquifer Protection Area fees of $460,000. Grant Revenues of $8,041,108: Fund #106 — Solid Waste Fund - $26,800 ■ Fund #303 — Street Capital Projects - $3,756,320 Fund #309 — Parks Capital Projects - $3,217,267 Fund #311 — Pavement Preservation - $340,800 ■ Fund #314 — Railroad Grade Separation Projects - $489,921 • Fund #402 — Stormwater Fund - $210,000 11 Other Funds —Challenges Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic levels of service. Telephone utility tax revenues Balancing the cost of pavement preservation against other transportation and infrastructure needs. Use of REET for pavement preservation limits availability of funds for grant matching. Railroad grade separation projects 12 Future Council Budget Discussions October 25 — First reading of ordinance adopting 2017 Budget. November 8 — Second reading of ordinance adopting 2017 Budget. S`" okane .000Valley City of Spokane Valley, WA 2017 Preliminary Budget As of October 11, 2016 DRAFT, This page left intentionally blank. Table of Contents City of Spokane Valley, WA Spokane County January 1, 2017 through December 31, 2017 Summary of Councilmembers III City Manager's Budget Message 1 Finance Director's Message - About the 2017 Budget and Budget Development Process 9 Budget Summary 25-40 Revenues by Fund and Type 41-48 Expenditures by Fund and Department 49-52 General Fund Department Changes from 2016 to 2017 53-55 #001- General Fund- Expenditures by Department by Type City Council 56 City Manager 57 Public Safety 59 Deputy City Manager 62 Finance 63 Human Resources 64 Public Works 65 City Hall Operations and Maintenance 66 Community & Economic Development 67 Parks & Recreation 71 General Government 77 Special Revenue Funds #101 - Street Fund 79 #103 - Paths & Trails Fund 81 #104 - Hotel / Motel Tax —Tourism Facilities Fund 82 #105 - Hotel / Motel Tax Fund 82 #106 - Solid Waste Fund 83 #107 - PEG Fund 84 #120 - CenterPlace Operating Reserve Fund 85 #121 - Service Level Stabilization Reserve Fund 85 #122 - Winter Weather Reserve Fund 86 #123 - Civic Facility Replacement Fund 86 City of Spokane Valley 2017 Budget Debt Service Funds #204 - Limited Tax General Obligation (LTGO) Fund 87 Capital Projects Funds #301 - REET 1 Capital Projects Fund 88 #302 - REET 2 Capital Projects Fund 89 #303 - Street Capital Projects Fund 90 #309 - Parks Capital Projects Fund 92 #310 - Civic Facilities Capital Projects Fund 93 #311 - Pavement Preservation Fund 94 #312 - Capital Reserve Fund 97 #313 - City Hall Construction Fund 98 #314 — Railroad Grade Separation Projects Fund 99 Enterprise Funds #402 - Stormwater Management Fund 100 #403 - Aquifer Protection Area Fund 102 Internal Service Funds #501 - Equipment Rental & Replacement Fund 103 #502 - Risk Management Fund 105 Total of Capital Expenditures for 2017 106 FTE Count by Year — 2011 through 2017 107 Work Force Comparison 108 Appendix A, Employee Position Classification and Salary Schedule 109 11 City Council Members Rod Higgins, Mayor Position #1 Arne Woodard, Deputy Mayor Position #3 Caleb Collier Position #2 Pam Haley Position #5 Michael Munch Position #7 Ed Pace Position #4 Sam Wood Position #6 Staff Mark Calhoun, Acting City Manager Chelsie Taylor, Finance Director John Hohman, Community and Economic Development Director Mike Stone, Parks & Recreation Director Eric Guth, Public Works Director Cary Driskell, City Attorney Christine Bainbridge, City Clerk •.....••••••••••••••••••••••••••••••••••••••••••••••••••••••♦ This page left intentionally blank. Spokane flValley City Manager's Budget Message 2017 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: Sound Financial Position It is with pleasure that I present the attached 2017 Budget for the City of Spokane Valley. The City remains financially strong and continues to benefit from a history of prudent financial decisions that have been made since our 2003 incorporation. Consistently responsible budgeting and restrained spending has helped us achieve key Fiscal Policies and maintain an ending General Fund Balance equivalent to six -months of general fund operations. The City of Spokane Valley is an excellent example of how a City provides key services to the community while holding down taxes, fees and other charges. Additionally, our per capita employee count and personnel expenses are among the lowest (if not the lowest) of comparable size cities in the state and around the U.S. The City's chief budget priorities are public safety, pavement preservation, transportation and infrastructure (including railroad grade separations) and economic development. Ensuring that we've committed adequate resources to these activities accounts for much of the effort that staff collectively dedicates to the annual development of both our Business Plan and this budget document. We recognize that to ensure continued financial stability, it is imperative that recurring annual revenues be greater than or equal to recurring annual expenditures and this goal has again been achieved in the 2017 General Fund Budget. Beyond recurring operating activity however, due to our excellent financial condition, we are afforded the opportunity to use the portion of the General Fund balance that exceeds 50% for nonrecurring expenditures in pursuit of programs important to the City Council and community. Recent examples include General Fund contributions to each phase of the Appleway Trail project, Sullivan Road West Bridge Replacement project, Appleway road landscaping, a cash "down payment" for construction of a new City Hall and beginning to set money aside for future railroad grade separation projects. Fiscal Policies The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies appropriately dictate if the economic conditions deteriorate, future budget reductions may be triggered. 1 Financial Management — The City proposes to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs/overhead by continuing to contract for many services. 3. Continue the six-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley currently utilizes only 2.35% of its total debt capacity, and more importantly, only 11.74% of non -voted bond capacity. This reflects an exceptionally low debt burden. 6. Strive to prioritize spending in the annual budget process and minimize mid -year addition of projects and appropriations. Financial Objectives - The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Balance of at least 50% of recurring expenditures, which is the equivalent of six months of general fund operations. 3. If necessary, utilize the Service Level Stabilization Reserve Fund ($5.5 million) to maintain ending fund balance minimum. 4. Commitment to the strategy the Service Level Stabilization Reserve Fund will not reduce below $3.3 million (60% of $5.5 million). 5. Maintain the 2017 property tax assessment the same as 2016 with the exception of new construction. As in the previous seven years, the City will forego the one -percent annual increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy of $11,489,500 plus estimated new construction of $125,000 for a total levy of $11,614,500. The allowable potential increase will be banked for future use as provided by law. This effectively makes the eighth year in a row that we have not increased our City property tax assessment. 6. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2017 Budget Highlights Moderate Growth in Recurring General Fund Expenditures: Investing in essential core services identified by the Council and community establishes the baseline costs we have included in this budget. Similar to the trend experienced in most jurisdictions, we find that the cost of providing these services typically increases at a faster rate than the moderate growth we see in the underlying tax revenues that support essential core services. With that said however, City staff have met the challenge posed by Council to prepare a recurring General Fund budget with no greater than 1% growth, and in fact, the proposed 2017 Budget reflects expenditure growth of just 0.87% while at the same time maintaining historic levels of service. Public Safety Costs: Over the years Council has consistently committed to the maintenance and at times enhancement of public safety service levels and this is again reflected in the 2017 Budget where public safety costs including law enforcement, courts and jail related services 2 total $24,950,372 which is an amount equal to 215% of anticipated property tax collections (= $24,950,372 / $11,614,500). City Hall Construction Project: Since incorporation in 2003 the City has leased City Hall space from Northwest Christian Schools and over that time frame the City, like many of our residents, has debated whether we were better off to continue renting space or owning our own home. In 2015, the City made the decision to construct a new City Hall at a then estimated cost of $14.4 million. Through the balance of 2015 and into 2016 the City acquired land, contracted with an architect for design services, and finally in June 2016 began construction. With all costs for the facility finally committed, we now know the actual cost will be $14.15 million or $250,000 less than our initial target. We are financing the project with a combination of $6.30 million in cash we set aside for this project and $7.85 million in net LTGO bond proceeds. Repayment of the bonds will take place over the 30 -year period of 2016 through 2045 at a fixed average annual payment of $399,888 which is $34,712 less per year than the City's current annual lease payment of $434,600. We recognize that occupying a building we own will result in a number of costs we haven't historically borne as a tenant. This will include a variety of facility maintenance expenses including the possibility of hiring an additional employee (more fully articulated in the following discussion). In acknowledgment of this, the 2017 General Fund Recurring Budget includes a new department titled "City Hall Operations and Maintenance" that will account for the variety of costs we anticipate we will incur. The budget amount of $303,918 is included in the budget and is part of the 0.87% increase noted above. Staffing Levels: Staffing levels in 2017 are currently anticipated to increase by 1.0 full-time equivalent employee (FTE) to 88.4 FTEs from the 87.4 FTEs included in the 2016 Budget. The addition of the single FTE is directly related to the fact that in 2017 we will be in a City Hall structure that we own and operate as opposed to the space we have leased from Northwest Christian Schools since the City's incorporation in 2003. While in the leased space, we have been the tenant and relied upon the lessor/landlord to address all facility maintenance issues including snow removal from parking lots and sidewalks; janitorial services; heating and cooling system maintenance and repairs; grounds maintenance; and general facility maintenance. Once in our own facility we will be responsible for all of these services, so between now and our anticipated September 2017 occupancy we will need to determine whether we can best address our needs by either hiring an employee or contracting out the variety of services. Beyond maintenance at City Hall we believe this position could also be utilized at the City's Police Precinct, CenterPlace and our maintenance shop. At this point we consider the expenditure appropriation as a "holding -place" for the necessary budgetary authority but rest assured we will hire an additional employee only if we believe we can keep them meaningfully engaged in meeting the City's maintenance needs. Taking into consideration that we contract for police services and are served by Fire Districts and a Library District, for a major city we are operating substantially below the normal employee count at a significantly reduced cost. Spokane Valley personnel costs are approximately 20% of the total General Fund recurring expenditures. Spokane Valley staff levels average about one employee for every 1,065 citizens while comparable cities in the State of Washington with populations between 30,000 and 100,000 average one employee for every 262 citizens. While the survey is not scientific, the low employee per citizen ratio indicates the City of Spokane Valley is operating at a low, yet effective staffing level. Since incorporation, the City has taken a conservative approach to adding new staff and 3 continues to have the lowest employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley is a lean, productive City government. Pavement Preservation Fund: Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital project fund revenues and reserves for the purpose of financing our street preservation efforts. In 2017, our citizens will again see an aggressive program of repaving our roadways. Some may question paving roads that "don't look so bad" but the truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation treatments such as crack sealing or grinding and repaving. This is why the City of Spokane Valley has committed critical financial resources to the preservation of our transportation infrastructure. We hope you are as proud of our fine road system as we are! For 2017, projected expenditures for preservation are $3,000,000 and we will pay for this with a combination of $340,800 in grants, $367,700 in Pavement Preservation Fund #311 reserves and $2,341,500 in transfers from other City funds consisting of: • $953,200 from the General Fund • $ 67,342 from Street O&M Fund #101 • $660,479 from REET 1 Capital Projects Fund #301 • $660,479 from REET 2 Capital Projects Fund #302 While Pavement Preservation is one of our highest service and budget priorities we find that sustaining historic levels of service is becoming more of a challenge with each passing year. The following section titled "Challenges" articulates the issues we are currently facing. Challenges Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley has a number of on-going financial challenges. 1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver historic service levels This Fund depends upon a combination of gas and telephone tax receipts. • Because the gas tax is a flat amount per gallon, and because each generation of newer vehicles get better gas mileage, we find our gas tax revenues have recently hovered somewhere between either flat or declining. Due to the State Legislature's increase in the gas tax we are seeing a bit of an increase in 2016 and this is projected to continue into 2017. • The 6% telephone utility tax generated $3.1 million in the first year of implementation in 2009. Since that time however we have experienced a steady decline and at this point are projecting 2017 revenues of just $2,200,000. 2. Balancing the cost of pavement preservation against other transportation and infrastructure needs • Pavement preservation has historically been financed from a combination of sources including: o General Fund dollars, o Street Fund money, o real estate excise tax (REET) receipts, 4 o grants, and o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated towards this purpose. Because Fund #123 reserves will be fully depleted in 2016, beginning in 2017 the City will be forced to dedicate more REET receipts towards pavement preservation if we wish to maintain historic levels of funding. • Street construction and reconstruction projects are typically financed through a combination of state and federal grants plus a City match that normally comes from REET receipts. The more we apply REET dollars towards pavement preservation projects, the less able we are to leverage this revenue source towards street construction and reconstruction projects. If one assumes we are able to obtain street construction grants requiring a 20% City match, then every $1 of REET money we set aside for this purpose leverages a $5 project. 3. Railroad Grade Separation and Quiet Zone Proiects (overpasses and underpasses) Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying study outlined the need for a grade separation at four locations in Spokane Valley including: • Barker and Trent Road Overpass (estimated cost of $36.0 million), • Pines and Trent Underpass (estimated cost of $19.8 million), • Sullivan Road Overpass improvements (estimated cost of $16.1 million), and • Park Road Overpass (estimated cost of $19.0 million) Because grade separation projects are exceptionally expensive endeavors (totaling $90.9 million) and largely beyond our ability to finance through existing sources of internal revenue, the City has pursued grant funding from both the Federal and State Government over the past several years. We anticipate this is a discussion that will continue well into the future. 4. Grants and Declining Matching Funds City staff actively pursue funding commitments from other sources to help pay the cost of needed capital improvements related to pavement preservation; transportation including street construction and reconstruction; bridges; stormwater facilities; parks that benefit the community; and railroad grade separation projects. In 2017, a total of $23.58 million is budgeted to address capital projects and of this amount we anticipate $8.04 million (or 34.1%) of these costs will be offset with grant revenues. This figure is quite low in comparison to previous years and this is largely due to the City Hall project which is being financed with a combination of cash we set aside for this project and LTGO bond proceeds. If we exclude the $5.34 million budgeted for the City Hall project in 2017, the remaining capital projects total $18.24 million, of which $8.04 million (or 44.1 %) is offset by grant revenues. Following is a history of the percentage of capital projects we have been able to cover with grant revenues: • 2017 Budget = 44.1% • 2016 Budget = 56.6% • 2015 Budget = 66.2% • 2014 Budget = 70.2% • 2013 Budget = 83.0% • 2012 Budget = 65.0% • 2011 Budget = 48.0% 5 Much of the deviation from year to year revolves around the amount of cash the City applies towards projects but we are always on the lookout for grant revenues to offset our costs. The City has historically maintained a fairly aggressive capital construction program and we will strive to do so in the future. The Budget for 2017 Strong but Guarded. Recognizing that fiscal health is at the core of providing good public services, one of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and ongoing maintenance of financial reserves since incorporation has served its intended purpose of providing Spokane Valley the means to sustain critical public services during the turbulent economic conditions that began in 2008 and only recently subsided. The 2017 budget again reflects a prudent and guarded increase in continuation of service delivery capabilities. These increases are carefully considered and well within the means of the City. Service delivery cannot grow faster than the economic development of the City. Balanced Budget: Means exactly what it says - expenses have been balanced with known or reasonably predictable revenues with no increase in property tax or in sales tax rates for the City (lodging tax rates are generally not paid by residents). The budget is designed to maintain the healthy, positive fund balance at year-end providing the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2017 and beyond. Future Concepts: The budget process is not static and Council, the citizens, and staff must collectively remain vigilant in our observance of economic trends that may impact current and future forecasts. Even as the 2017 Budget is adopted, we must remain mindful of the future economic opportunities and threats that might influence our multi-year forecast. Examples of potential impacts and adaptive future concepts are as follows: Retail Improvement Strategy - The City is actively engaged in growing our economy and in 2016 completed a retail improvement study. The analysis provides us with a better understanding of our retail trade area, retail demand, and demographics, and it is a tool that we believe we can leverage to attract businesses and facilitate growth in the City. The plan provides the City with retail strategies to support both existing retail and encourage new retail in an effort to retain local dollars and attract spending from outside our city limits. Tourism Enhancement Study — The previously noted Retail Improvement Study indicated that tourism related spending in Spokane Valley is underperforming. In order to address that finding the City commissioned a tourism enhancement study whose purpose will ultimately be to improve tourism and lodging activity by increasing overnight stays and tourism related spending, including dining and shopping sectors. This study was split into two phases and the first phase, which was completed in the March of 2016, focused on developing strategies. The second phase, which is anticipated to be complete in the latter part of 2016, will consider the potential feasibility and return on investment of those strategies identified in the first phase. 6 Comprehensive Plan — The City is currently engaged in the process of updating its Comprehensive Plan which contains an economic development element. Included in this element will be a summary of the local economy; an assessment of strengths and weaknesses; and policies, programs and projects to foster economic growth. Additionally, strategies from the previously mentioned Retail Improvement and Tourism Enhancement studies are incorporated into the comp plan. Among other things, the plan also streamlines land uses by consolidating many zones and reducing many development requirements. Additionally the plan is also designed to provide flexibility in an effort to encourage market driven growth. Acknowledgments I would like to acknowledge the citizens, City Council and staff for a long history of conservative spending and prudent fiscal planning. By saving and conserving the taxpayers' money, and by adopting prudent long-term fiscal policies, the City can provide essential services and balance its budget for many years to come. The City Council has set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop Business Plans and 2017 budget recommendations to achieve the Council's goal of sustainability. The Citizens of Spokane Valley should be proud of the strong financial condition of their City. We invite your examination and questions regarding the 2017 Budget. Respectfully, Mark Calhoun Acting City Manager This page left intentionally blank. Sjibkan•••■\ft.„ jValley 11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Finance Director SUBJECT: About the 2017 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to-day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public moneys and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 9 2017 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the recent volatility seen in the economy with the Great Recession, the City has moved to a Budget development process that consciously reviews service levels in each department and determines the appropriate level of funding that meets Council goals relative to available resources. The 2017 Budget development process began at the March 15, 2016 Council workshop where among other topics, Council and staff discussed the budget in general terms. In mid-April 2016 the Finance Department notified City Departments that their 2017 revenue and expenditure estimates were due by mid-May. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 14, 2016. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2017 Budget is scheduled to be adopted on November 8, 2016, the Council will have had an opportunity to discuss it on seven separate occasions, including two public hearings to gather input from citizens: June 14 August 9 September 13 September 25 October 11 October 25 November 8 Council budget workshop Admin report: Estimated 2017 revenues and expenditures Public hearing #1 on 2017 revenues and expenditures City Manager's presentation of preliminary 2017 Budget Public hearing #2 on 2017 Budget First reading on ordinance adopting the 2017 Budget Second reading on ordinance adopting the 2017 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. 10 BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double - entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: 11 Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 — Street Fund • #103 — Paths & Trails Fund • #104 — Hotel / Motel Tax — Tourism Facilities Fund • #105 — Hotel / Motel Tax Fund • #106 — Solid Waste Fund • #107 — PEG Fund • #120 — CenterPlace Operating Reserve Fund • #121 — Service Level Stabilization Reserve Fund • #122 — Winter Weather Reserve Fund • #123 — Civic Facilities Replacement Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Proiect Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Projects Fund • #302 — REET 2 Capital Projects Fund • #303 — Streets Capital Projects Fund • #309 — Parks Capital Projects Fund • #310 — Civic Facilities Capital Projects Fund • #311 — Pavement Preservation Fund • #312 — Capital Reserve Fund • #313 — City Hall Construction Fund • #314 — Railroad Grade Separation Projects Fund 12 Proprietary Fund Types A fifth type of fund classification are the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below, there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. This type of fund includes: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. This type of fund includes: • #501 — Equipment Rental and Replacement Fund • #502 — Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes, and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. 13 • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.7% tax rate to the agencies is as follows: State of Washington City of Spokane Valley Spokane County Criminal Justice Spokane Public Facilities District Public Safety Juvenile Jail Mental Health Law Enforcement Communications Spokane Transit Authority 6.50% 0.85% 0.15% 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.10% * 0.60% * 8.70% 2.20% local tax * Indicates voter approved sales taxes. • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pulltabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. 14 • State -Shared Revenues State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State -shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2016 population figure used in the 2017 Budget is 94,160 as reported by the Office of Financial Management for Washington State on April 1, 2016. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, and right of way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.4940 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2017 the Municipal Research and Services Center estimates the distribution back to cities will be $21.76 per person. Based upon a City of Spokane Valley population of 94,160 (per the Washington State Office of Financial Management on April 1, 2016) we anticipate the City will collect $2,048,900 in 2017. RCW 47.30.050 specifies that 0.42% of this tax must be expended for paths and trails activities and based upon the 2017 revenue estimate this computes to $8,600. The balance of $2,040,300 will be credited to Fund #101 for Street maintenance and operations. • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $2.2 million for 2017. 15 Paths & Trails Fund #103 Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,600 in 2017. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. This tax is estimated to generate $377,000 in 2017. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. This tax is estimated to generate $580,000 in 2017. Solid Waste Fund #106 Under the City's contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. This fee is used by the City to offset contract administrative costs and solid waste management within the City, including solid waste public educational efforts. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. LTGO Debt Service Fund #204 This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: 16 • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2017, the outstanding balance on this portion of the bond issue will be $5,065,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax. At January 1, 2016, the outstanding balance on this portion of the bond issue will be $995,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2017, the outstanding balance on the bond issue will be $7,200,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,860,000 in 2017. Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. These fees are estimated to generate $460,000 in 2017. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. 17 Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2017: In. 001 204 303 309 311 314 501 502 Total Out Out: 001 101 105 106 301 302 310 312 402 0 39,700 30,000 40,425 397,350 0 0 0 160,000 0 953,200 67,342 1,200,000 36,600 350,000 0 0 0 0 0 0 0 0 0 0 0 0 490,500 0 79,426 79,425 0 437,002 1,173,230 0 0 0 0 660,479 660,479 0 280,079 0 0 0 0 0 0 0 Total In 0 13,400 614,025 0 0 0 556,201 0 1,760,000 0 3,370,232 0 561,915 0 721,915 0 0 0 2,341,500 0 0 0 1,480,079 0 0 0 36,600 0 0 0 350,000 9,470,552 Total in 3,097,150 107,042 30,000 40,425 1,456,986 1,913,134 490,500 2,321,915 13,400 9,470,552 Total out 0 #001 - General Fund is budgeted to transfer out $3,097,150 including: • $397,350 to Fund #204 - LTGO Debt Service Fund for bond payments on the 2016 LTGO Bonds for the City Hall construction. • $160,000 to Fund #309 - Park Capital Projects Fund for park related projects. • $953,200 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. • $1,200,000 to Fund #314 - Railroad Grade Separation Projects Fund for the design of the Pines Road Grade Separation Project. • $36,600 to Fund #501 - Equipment Rental and Replacement Fund to fund a CenterPlace kitchen equipment replacement reserve. • $350,000 to Fund #502 - Risk Management Fund for the 2017 property and liability insurance premium. #101 - Street Fund is budgeted to transfer out $107,042 including: • $39,700 to Fund #001 - General Fund to cover administrative costs. • $67,342 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. #105 - Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 - General Fund for the purpose of financing advertising at CenterPlace. #106 - Solid Waste Fund is budgeted to transfer $40,425 to Fund #001 under a 5 -year plan to reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste program. #301 - REET 1 Capital Projects Fund is budgeted to transfer out $1,456,986 including: • $79,426 to Fund #204 - LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $437,002 to Fund #303 - Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $660,479 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. • $280,079 to Fund #314 - Railroad Grade Separation Projects Fund for design services for the Barker Road Grade Separation project. 18 #302 — REET 2 Capital Projects Fund is budgeted to transfer out $1,913,134 including: • $79,425 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $1,173,230 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $660,479 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. #310 — Civic Facility Capital Projects Fund is budgeted to transfer $490,500 to Fund #001 — General Fund to cover lease payments for the current City Hall location in years in which the City has both a lease payment and a bond payment for the new City Hall building. #312 — Capital Reserve Fund is budgeted to transfer $1,760,000 to Fund #303 — Street Capital Projects Fund that will be applied towards the Sullivan Road West Bridge Replacement project and removal and reconstruction of Euclid Ave. (Flora to Barker) after the County's installation of the sewer system and $561,915 to Fund #309 — Parks Capital Projects Fund for the Pines to Evergreen and Sullivan to Corbin segments of the Appleway trail. #402 — Stormwater Fund is budgeted to transfer $13,400 to Fund #001 — General Fund to cover administrative costs. SIGNIFICANT ASSUMPTIONS IN THE 2017 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2017 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $80.7 million including $23.6 million in capital expenditures, comprised in -part of: o $7.2 million in Fund #303 Street Capital Projects. o $3.9 million in Fund #309 Park Capital Projects. o $3 million in Fund #311 Pavement Preservation projects. o $5.3 million in Fund #313 City Hall Construction. o $2 million in Fund #314 Railroad Grade Separation Projects. o $450,000 in Fund #402 Stormwater Management projects. o $530,000 in Fund #403 Aquifer Protection Area projects. • To partially offset the $23.6 million in capital costs, we anticipate $8 million in grant revenues which results in 34.1% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 25 separate funds. • The full time equivalent employee (FTE) count will be 88.4 employees compared to 87.4 in the prior year as a result of one FTE being added for the new City Hall Operations & Maintenance Department. • The 2017 Budget reflects the fourth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,341,500. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 — Equipment Rental and Replacement for the eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at CenterPlace. 19 2017 General Fund Revenues • Total recurring 2017 revenues are estimated at $41,462,500 as compared to $39,721,428 in 2016. This is an increase of $1,741,072 or 4.38%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 82.1% of 2017 General Fund recurring revenues. • The 2017 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of 2016 receipts to date and are currently estimated at $19.9 million which reflects an increase of $1,371,600 or 7.42% over the 2016 estimate. • The Property Tax levy does not include the potential annual increase allowed by Initiative #747 which was approved by the voters in November 2001 through their approval of Initiative #747 and the subsequent action by the State Legislature in November 2007. o The 2017 levy is estimated at $11,614,500. o The levy assumes we start with the 2016 levy of $11,489,518, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $125,000. • Franchise fees and business registrations are primarily based on projected receipts in 2016. • State shared revenues are based upon a combination of historical collections including 2016 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2017 General Fund Expenditures • Total 2017 recurring expenditures are budgeted at $40,053,822 as compared to $39,707,433 in 2016. This is an increase of $346,389 or 0.87%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,341,500 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($2,341,500 / $39,100,622 = 6%). The $2,341,500 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $953,200 from General Fund #001 o $67,342 from Street Fund #101 o $660,479 from REET 1 Capital Projects Fund #301 o $660,479 from REET 2 Capital Projects Fund #302 • 2017 Nonrecurring expenditures total $2,389,850 and include: o $100,000 for Information Technology expenditures including: ■ $20,000 for four copiers to replace those that have reached end of life ■ $80,000 for IT capital items for technology set-up at the new City Hall o $513,100 for the last year of the lease at the current City Hall location o $145,000 for the Police Department CAD / RMS o $50,000 for retail recruitment services o $12,000 for repair of drain pipes and gutter lines at the pools o $345,000 for replacement of the Great Room audio/visual equipment at CenterPlace o $24,750 for carpet replacement in various rooms at CenterPlace o $1,200,000 transfer out to the Railroad Grade Separation Projects Fund #314 to fund the design of the Pines Road Grade Separation project. 20 General Fund Revenues Over (Under) Expenditures and Fund Balance • 2017 recurring revenues are anticipated to exceed recurring expenditures by $1,408,678. • Total 2017 expenditures are anticipated to exceed total revenues by $450,247. o This is entirely due to the nonrecurring expenditures previously discussed which equal $2,389,850 and is not a result of ongoing operating costs overwhelming revenues. In fact it is because of the City's strong financial position that we're able to make these acquisitions. • The total unrestricted General Fund ending fund balance is anticipated to be $22,852,588 at the end of 2017 which is 57.05% of total recurring expenditures of $40,053,822. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,048,900 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,040,300 will be credited to the Street O&M Fund and 0.42% or $8,600 to the Paths and Trails Fund. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $2,200,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2017 we estimate these revenues to be $800,000 per each 1/4% for a total of $1,600,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2017 we estimate the tax will generate $957,000, which includes $580,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $377,000 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1, 2015. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2017 we estimate this will fee will generate $1,860,000. • The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $8,041,108 in 2017. By fund we anticipate grant revenues as follows: o Fund #106 — Solid Waste Fund - $26,800 o Fund #303 — Street Capital Projects - $3,756,320 o Fund #309 — Parks Capital Projects - $3,217,267 o Fund #311 — Pavement Preservation - $340,800 o Fund #314 — Railroad Grade Separation Projects Fund - $489,921 o Fund #402 — Stormwater Fund - $210,000 Expenditures • Fund #101 — Street Fund appropriations include: o a $67,342 transfer to Pavement Preservation Fund #311 for pavement preservation projects o $75,000 for installation of durable striping at Trent and Argonne o $30,000 for spare traffic signal equipment o $15,000 for battery backups for intersections 21 • Fund #301 — REET 1 Capital Projects Fund includes a $1,456,986 appropriation to cover: o a $79,426 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $437,002 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $660,479 transfer to Pavement Preservation Fund #311 for pavement preservation projects o a $280,079 transfer to Railroad Grade Separation Projects Fund #314 for design of the Barker Road Grade Separation project. • Fund #302 — REET 2 Capital Projects Fund includes a $1,913,134 appropriation to cover: o a $79,425 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $1,173,230 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $660,479 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #303 — Street Capital Projects Fund includes an appropriation of $7,166,649 for a variety of street construction projects. Included in the projects are the Sullivan and Euclid PCC for which we are appropriating $2,150,000 in 2017 and the removal and reconstruction of Euclid Ave. from Flora to Barker after the County installs sewer for which we are appropriating $1,750,000 in 2017. • Fund #309 — Parks Capital Projects includes a $3,904,182 appropriation to cover a variety of City park improvements that will be financed through a combination of a $160,000 transfer from the General Fund #001, a $561,915 transfer in from the Capital Reserve Fund #312, and $3,217,267 in grant proceeds. • Fund #311 — Pavement Preservation includes $3,000,000 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $1,760,000 in transfers to Fund #303 — Street Capital Projects that will be applied towards the Sullivan Road West Bridge Replacement project in the amount of $10,000 and towards the removal and reconstruction of Euclid Ave. from Flora to Barker after the County installs sewer in the amount of $1,750,000. It also includes $561,915 in transfers to Fund #309 — Parks Capital Projects that will be applied toward the Pines to Evergreen and Sullivan to Corbin segments of the Appleway trail. • Fund #313 — Civic Facilities Capital Projects includes a $5,344,219 appropriation to cover professional service fees related to the construction of the new City Hall building. • Fund #314 — Railroad Grade Separation Projects includes appropriations in the amount of $1,970,000 which consists of $770,000 towards the design of the Barker Road Grade Separation project and $1,200,000 towards the design of the Pines Road Grade Separation project. 22 • Fund #402 - Stormwater Fund includes $710,000 for nonrecurring expenditures including: o $450,000 for various capital projects o $260,000 for the studies related to the City's Stormwater permit and the watershed • Fund #403 - Aquifer Protection Area Fund includes a $530,000 appropriation various capital projects. 23 This page left intentionally blank. CITY OF SPOKANE VALLEY, WA 2017 Budget Summary General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 23,302,835 1,468,077 37,254 559,347 199,001 42,874 236,682 300,000 5,468,289 500,000 0 4,049 1,383,899 1,897,795 75,538 10,561 1,329,214 2,419,741 4,314,601 5,344,219 0 41,993,425 4,403,168 8,600 377,000 580,500 151,800 80,000 0 21,900 600 0 935,951 801,700 801,700 7,166,649 3,939,982 1,200 2,682,300 1,000 0 1,970,000 65,296,260 5,871,245 45,854 936,347 779,501 194,674 316,682 300,000 5,490,189 500,600 0 940,000 2,185,599 2,699,495 7,242,187 3,950,543 1,330,414 5,102,041 4,315,601 5,344,219 1,970,000 42,443,672 4,851,244 0 0 634,000 151,800 262,500 0 0 500,000 0 940,000 1,456,986 1,913,134 7,166,649 3,904,182 490,500 3,050,000 2,321,915 5,344,219 1,970,000 22,852,588 1,020,001 45,854 936,347 145,501 42,874 54,182 300,000 5,490,189 600 0 0 728,613 786,361 75,538 46,361 839,914 2,052,041 1,993,686 0 0 48,893,976 65,917,475 114,811,451 77,400,801 37,410,650 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 City Facilities Repair & Replacement 123 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 23,302,835 1,468,077 37,254 559,347 199,001 42,874 236,682 300,000 5,468,289 500,000 0 4,049 1,383,899 1,897,795 75,538 10,561 1,329,214 2,419,741 4,314,601 5,344,219 0 41,993,425 4,403,168 8,600 377,000 580,500 151,800 80,000 0 21,900 600 0 935,951 801,700 801,700 7,166,649 3,939,982 1,200 2,682,300 1,000 0 1,970,000 65,296,260 5,871,245 45,854 936,347 779,501 194,674 316,682 300,000 5,490,189 500,600 0 940,000 2,185,599 2,699,495 7,242,187 3,950,543 1,330,414 5,102,041 4,315,601 5,344,219 1,970,000 42,443,672 4,851,244 0 0 634,000 151,800 262,500 0 0 500,000 0 940,000 1,456,986 1,913,134 7,166,649 3,904,182 490,500 3,050,000 2,321,915 5,344,219 1,970,000 22,852,588 1,020,001 45,854 936,347 145,501 42,874 54,182 300,000 5,490,189 600 0 0 728,613 786,361 75,538 46,361 839,914 2,052,041 1,993,686 0 0 48,893,976 65,917,475 114,811,451 77,400,801 37,410,650 Stormwater Management Fund 402 1,876,010 2,072,500 3,948,510 2,459,072 1,489,438 Aquifer Protection Area Fund 403 896,660 460,000 1,356,660 530,000 826,660 Equipment Rental & Replacement Fund 501 1,025,997 185,029 1,211,026 0 1,211,026 Risk Management Fund 502 194,383 350,000 544,383 350,000 194,383 Total of all Funds 3,993,050 52,887,026 3,067,529 68,985,004 7,060,579 121,872,030 3,339,072 80,739,873 3,721,507 41,132,157 25 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,876,010 2,072,500 3,948,510 2,459,072 1,489,438 Aquifer Protection Area Fund 403 896,660 460,000 1,356,660 530,000 826,660 Equipment Rental & Replacement Fund 501 1,025,997 185,029 1,211,026 0 1,211,026 Risk Management Fund 502 194,383 350,000 544,383 350,000 194,383 Total of all Funds 3,993,050 52,887,026 3,067,529 68,985,004 7,060,579 121,872,030 3,339,072 80,739,873 3,721,507 41,132,157 25 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I Revenues Property Tax 11,479,200 0 11,479,200 11,614,500 135,300 1.18% Sales Tax 18,210,500 270,000 18,480,500 19,852,100 1,371,600 7.42% Sales Tax - Public Safety 867,400 0 867,400 919,000 51,600 5.95% Sales Tax - Criminal Justice 1,556,400 0 1,556,400 1,669,000 112,600 7.23% Gambling Tax and Leasehold Excise Tax 333,700 0 333,700 341,500 7,800 2.34% Franchise Fees/Business Registration 1,154,000 0 1,154,000 1,200,000 46,000 3.99% State Shared Revenues 2,024,528 0 2,024,528 2,104,600 80,072 3.96% Fines and Forfeitures/Public Safety 1,443,500 0 1,443,500 1,361,000 (82,500) (5.72%) Community Development 1,491,500 0 1,491,500 1,449,300 (42,200) (2.83%) Recreation Program Revenues 595,200 13,000 608,200 640,900 32,700 5.38% Miscellaneous Department Revenue 95,900 0 95,900 94,000 (1,900) (1.98%) Miscellaneous & Investment Interest 103,500 0 103,500 133,500 30,000 28.99% Transfers in - #101 (street admin) 39,700 0 39,700 39,700 0 0.00% Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 30,000 0 0.00% Transfers in - #402 (storm admin) 13,400 0 13,400 13,400 0 0.00% Total Recurring Revenues 39,438,428 283,000 39,721,428 41,462,500 1,741,072 4.38% Expenditures City Council 506,869 0 506,869 542,872 36,003 7.10% City Manager 717,303 0 717,303 724,435 7,132 0.99% Legal 479,951 15,000 494,951 509,694 14,743 2.98% Public Safety 24,703,749 0 24,703,749 24,950,372 246,623 1.00% Deputy City Manager 737,002 0 737,002 750,277 13,275 1.80% Finance / IT 1,253,080 0 1,253,080 1,282,460 29,380 2.34% Human Resources 255,694 0 255,694 262,417 6,723 2.63% Public Works 966,870 0 966,870 981,932 15,062 1.56% City Hall Operations and Maintenance 0 0 0 303,918 303,918 0.00% Community & Economic Dvlpmnt - Admin 272,107 0 272,107 282,962 10,855 3.99% Community & Economic Dvlpmnt - Econ Dev 545,157 0 545,157 683,632 138,475 25.40% Community & Economic Dvlpmnt - Dev Svc 1,486,637 0 1,486,637 1,418,984 (67,653) (4.55%) Community & Economic Dvlpmnt - Building 1,344,165 0 1,344,165 1,390,834 46,669 3.47% Parks & Rec - Administration 281,871 0 281,871 288,964 7,093 2.52% Parks & Rec - Maintenance 838,343 (6,300) 832,043 861,350 29,307 3.52% Parks & Rec - Recreation 228,197 13,000 241,197 235,995 (5,202) (2.16%) Parks & Rec - Aquatics 461,200 0 461,200 457,350 (3,850) (0.83%) Parks & Rec - Senior Center 95,781 0 95,781 95,916 135 0.14% Parks & Rec - CenterPlace 882,223 0 882,223 891,458 9,235 1.05% General Government 1,532,000 55,500 1,587,500 1,240,850 (346,650) (21.84%) Transfers out - #204 (2016 LTGO debt srv) 0 198,734 198,734 397,350 198,616 99.94% Transfers out - #309 (park capital projects) 160,000 70,300 230,300 160,000 (70,300) (30.53%) Transfers out - #310 (bond pmt) 72,500 0 72,500 0 (72,500) (100.00%) Transfers out -#310 (city hall o&m costs) 271,700 0 271,700 0 (271,700) (100.00%) Transfers out - #311 (pavement preservation) 943,800 0 943,800 953,200 9,400 1.00% Transfers out - #501 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600 0.00% Transfers out - #502 (insurance premium) 325,000 0 325,000 350,000 25,000 7.69% Total Recurring Expenditures 39,361,199 346,234 39,707,433 40,053,822 346,389 0.87% Recurring Revenues Over (Under) Recurring Expenditures 77,229 (63,234) 13,995 1,408,678 26 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I Revenues Transfers in - #106 (solid waste repayment) 40,425 0 40,425 40,425 0 0.00% Transfers in - #310 Civic Facilities 0 198,734 198,734 490,500 291,766 146.81% FEMA Grant Proceeds 0 36,400 36,400 0 (36,400) (100.00%) Total Nonrecurring Revenues 40,425 235,134 275,559 530,925 255,366 92.67% Expenditures General Govemment - IT capital replacements 108,000 0 108,000 100,000 (8,000) (7.41%) City Hall lease payment (2017 final year) 0 0 0 513,100 513,100 0.00% Public Safety (const offices for unit supervisors) 0 25,000 25,000 0 (25,000) (100.00%) Community & Econ Dev (comp plan update) 350,000 0 350,000 0 (350,000) (100.00%) Parks & Rec (upgrade dial-up modem at pools) 15,000 0 15,000 0 (15,000) (100.00%) Police Department - CAD / RMS 140,281 0 140,281 145,000 4,719 3.36% Police Department (security camera upgrade) 0 6,400 6,400 0 (6,400) (100.00%) CenterPlace roof repairs 0 52,000 52,000 0 (52,000) (100.00%) City Manager Severance 0 453,116 453,116 0 (453,116) (100.00%) Community & Econ Dev (retail recruitment) 0 0 0 50,000 50,000 0.00% Parks & Rec (pool drain pipe & gutter line repairs) 0 0 0 12,000 12,000 0.00% Parks & Rec (replace Great Room audio/video) 0 0 0 345,000 345,000 0.00% Parks & Rec (replace carpet at CenterPlace) 0 0 0 24,750 24,750 0.00% Transfers out - #122 (Replenish after Windstorm) 0 16,418 16,418 0 (16,418) (100.00%) Transfers out - #309 (P&R Windstorm damage) 0 37,225 37,225 0 (37,225) (100.00%) Transfers out - #312 ('14 fund bal > 50%) 0 1,828,723 1,828,723 0 (1,828,723) (100.00%) Transfers out - #314 (Pines Uderpass Design) 0 0 0 1,200,000 1,200,000 0.00% Total Nonrecurring Expenditures 613,281 2,418,882 3,032,163 2,389,850 (642,313) (21.18%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues (572,856) (2,183,748) (2,756,604) (1,858,925) (495,627) (2,246,982) (2,742,609) (450,247) 26,045,444 26,045,444 23,302,835 25,549,817 23,302,835 64.91% 5&69% 22, 852, 588 57.05% 39, 478, 853 518,134 39, 996, 987 41, 993, 425 39, 974, 480 2,765,116 42, 739, 596 42, 443, 672 Over (Under) Total Expenditures (495,627) (2,246,982) (2,742,609) (450,247) Beginning unrestricted fund balance 26,045,444 26,045,444 23,302,835 Ending unrestricted fund balance 25,549,817 23,302,835 22,852,588 27 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I Revenues Utility Tax 2,340,000 0 2,340,000 2,200,000 (140,000) (5.98%) Motor Vehicle Fuel (Gas) Tax 2,004,900 0 2,004,900 2,040,300 35,400 1.77% Multimodal Transportation Revenue 0 0 0 98,868 98,868 0.00% Right -of -Way Maintenance Fee 0 50,000 50,000 50,000 0 0.00% Investment Interest 3,000 0 3,000 4,000 1,000 33.33% Miscellaneous 10,000 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,357,900 50,000 4,407,900 4,403,168 (4,732) (0.11%) Expenditures Wages / Benefits / Payroll Taxes 734,604 0 734,604 746,872 12,268 1.67% Supplies 111,500 0 111,500 105,000 (6,500) (5.83%) Services & Charges 2,132,754 0 2,132,754 2,168,151 35,397 1.66% Snow Operations 430,000 0 430,000 468,000 38,000 8.84% Intergovernmental Payments 771,000 0 771,000 795,000 24,000 3.11% Vehicle rentals - #501 (non -plow vehicle rental) 31,000 0 31,000 23,250 (7,750) (25.00%) Vehicle rentals - #501 (plow replace.) 40,000 0 40,000 77,929 37,929 94.82% Transfers out - #001 39,700 0 39,700 39,700 0 0.00% Transfers out - #311 (pavement preservation) 67,342 0 67,342 67,342 0 0.00% Signal Detection Replacement Program 0 0 0 40,000 40,000 0.00% Traffic Signal Replacement Program 0 0 0 200,000 200,000 0.00% Total Recurring Expenditures 4,357,900 0 4,357,900 4,731,244 373,344 8.57% Recurring Revenues Over (Under) Recurring Expenditures 0 50,000 50,000 (328,076) NONRECURRING ACTIVITY Revenues Grants 0 0 0 0 0 0.00% Insurance proceeds (traffic signal cabinet) 0 46,000 46,000 0 (46,000) (100.00%) Total Nonrecurring Revenues 0 46,000 46,000 0 (46,000) (100.00%) Expenditures Durable striping at Trent & Argonne 0 0 0 75,000 75,000 0.00% Spare traffic signal equipment 0 0 0 30,000 30,000 0.00% Battery backups for intersections 0 0 0 15,000 15,000 0.00% Traffic Signal Cabinet Replacement 0 46,000 46,000 0 (46,000) (100.00%) Maintenance facility storage unit 5,000 0 5,000 0 (5,000) (100.00%) Signal detection equipment upgrades 20,000 0 20,000 0 (20,000) (100.00%) Total Nonrecurring Expenditures 25,000 46,000 71,000 120,000 49,000 69.01% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (25,000) 0 (25,000) (120,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (25,000) 50,000 25,000 (448,076) Beginning fund balance 1,443,077 1,443,077 1,468,077 Ending fund balance 1,418,077 1,468,077 1,020,001 Street Fund Summary Total revenues 4,357,900 96,000 4,453,900 4,403,168 Total expenditures 4,382,900 46,000 4,428,900 4,851,244 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (25,000) 50,000 25,000 (448,076) Beginning unrestricted fund balance 1,443,077 1,443,077 1,468,077 Ending unrestricted fund balance 1,418,077 1,468,077 1,020,001 28 CITY OF SPOKANE VALLEY, WA 2017 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues 2016 As Adopted Amendment As Amended 2017 Proposed Budget 8,500 0 8,500 8,600 10/11/2016 Difference Between 2016 and 2017 $ I 100 1.18% 0 0 0 0 0 0.00% 8,500 0 8,500 8,600 100 1.18% Expenditures Capital Outlay 0 0 0 0 0 0.00% Transfers out - #309 (Appleway Trail - Univ -Pines) 0 9,300 9,300 0 (9,300) (100.00%) Total expenditures 0 9,300 9,300 0 (9,300) (100.00%) Revenues over (under) expenditures 8,500 (800) 8,600 Beginning fund balance 38,054 38,054 37,254 Ending fund balance 46,554 37,254 45,854 #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 357,500 19,500 377,000 377,000 0 0.00% Investment Interest 0 0 0 0 0 0.00% Total revenues 357,500 19,500 377,000 377,000 0 0.00% Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 357,500 377,000 377,000 Beginning fund balance 182,347 182,347 559,347 Ending fund balance 539,847 559,347 936,347 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax 550,000 30,000 580,000 580,000 0 0.00% Investment Interest 300 0 300 500 200 66.67% Total revenues 550,300 30,000 580,300 580,500 200 0.03% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Tourism Promotion 560,000 (60,650) 499,350 604,000 104,650 20.96% Transfers out - #309 (volleyball court award) 0 60,650 60,650 0 (60,650) (100.00%) Total expenditures 590,000 0 590,000 634,000 44,000 7.46% Revenues over (under) expenditures (39,700) (9,700) (53,500) Beginning fund balance 208,701 208,701 199,001 Ending fund balance 169,001 199,001 145,501 29 CITY OF SPOKANE VALLEY, WA 2017 Budget SPECIAL REVENUE FUNDS - continued #106 - SOLID WASTE FUND Revenues Sunshine administrative fee Road maintenance fee Investment Interest Grant Proceeds Total revenues Expenditures Education & Contract Administration Transfers out - #001 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #107 - PEG FUND Revenues Comcast PEG contribution Investment Interest 2016 As Adopted Amendment As Amended 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I 125,000 0 125,000 125,000 0 0.00% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 53,500 0 53,500 26,800 (26,700) (49.91%) 178,500 0 178,500 151,800 (26,700) (14.96%) 138,075 0 138,075 111,375 (26,700) (19.34%) 40,425 0 40,425 40,425 0 0.00% 178,500 0 178,500 151,800 (26,700) (14.96%) 0 42,874 42,874 0 0 42,874 42,874 42,874 42,874 90,000 0 90,000 80,000 (10,000) (11.11%) 0 0 0 0 0 0.00% Total revenues 90,000 0 90,000 80,000 (10,000) (11.11%) Expenditures PEG Reimbursement - CMTV 12,000 105,000 117,000 0 (117,000) (100.00%) Capital Outlay 12,500 0 12,500 12,500 0 0.00% New City Hall Council Chambers 0 25,000 25,000 250,000 225,000 900.00% Total expenditures 24,500 130,000 154,500 262,500 108,000 69.90% Revenues over (under) expenditures 65,500 (64,500) (182,500) Beginning fund balance 301,182 301,182 236,682 Ending fund balance 366,682 236,682 54,182 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 300,000 300,000 300,000 Ending fund balance 300,000 300,000 300,000 30 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended SPECIAL REVENUE FUNDS - continued #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 6,500 Miscellaneous Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I 0 6,500 21,900 15,400 236.92% 0 0 0 0 0.00% 6,500 0 6,500 21,900 15,400 236.92% 0 0 0 0 0 0.00% 0 0 0 0 0 0.00% 6,500 5,461,789 5,468,289 6,500 21,900 5,461,789 5,468,289 5,468,289 5,490,189 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 0 600 600 0 0.00% FEMA Grant Proceeds 0 38,510 38,510 0 (38,510) (100.00%) Transfer in - #001 0 16,418 16,418 0 (16,418) (100.00%) Subtotal revenues Expenditures Snow removal expenses Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 600 54,928 55,528 600 (54,928) (98.92%) 500,000 0 500,000 500,000 0 0.00% 500,000 0 500,000 500,000 0 0.00% (499,400) 444,472 (54,928) (444,472) (499,400) 444,472 500,000 0 600 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest 700 0 700 0 (700) (100.00%) Miscellaneous 0 0 0 0 0 0.00% Total revenues 700 0 700 0 (700) (100.00%) Expenditures Transfers out - #311 (pavement preservation) 559,786 22 559,808 0 (559,808) (100.00%) Total expenditures 559,786 22 559,808 0 (559,808) (100.00%) Revenues over (under) expenditures (559,086) (559,108) 0 Beginning fund balance 559,108 559,108 0 Ending fund balance 22 0 0 31 CITY OF SPOKANE VALLEY, WA 2017 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues 2016 As Adopted Amendment As Amended 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I 380,300 0 380,300 379,750 (550) (0.14%) 0 198,734 198,734 397,350 198,616 99.94% 83,400 0 83,400 79,426 (3,974) (4.76%) 83,400 0 83,400 79,425 (3,975) (4.77%) 547,100 198,734 745,834 935,951 190,117 25.49% Expenditures Debt Service Payments - CenterPlace 380,300 0 380,300 379,750 (550) (0.14%) Debt Service Payments - Roads 166,800 0 166,800 162,900 (3,900) (2.34%) 2016 LTGO Bond Principal & Interest 0 198,734 198,734 397,350 198,616 99.94% Total expenditures 547,100 198,734 745,834 940,000 194,166 26.03% Revenues over (under) expenditures 0 0 (4,049) Beginning fund balance 4,049 4,049 4,049 Ending fund balance 4,049 4,049 0 32 CITY OF SPOKANE VALLEY, WA 2017 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2016 As Adopted Amendment As Amended 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I 800,000 200,000 1,000,000 800,000 (200,000) (20.00%) 1,000 0 1,000 1,700 700 70.00% 801,000 200,000 1,001,000 801,700 (199,300) (19.91%) Expenditures Transfers out - #204 83,400 0 83,400 79,426 (3,974) (4.76%) Transfers out - #303 222,503 520,000 742,503 437,002 (305,501) (41.14%) Transfers out - #311 (pavement preservation) 365,286 0 365,286 660,479 295,193 80.81% Transfers out - #314 (Barker Grade Separation) 0 20,000 20,000 280,079 260,079 1300.40% Total expenditures 671,189 540,000 1,211,189 1,456,986 245,797 20.29% Revenues over (under) expenditures 129,811 (210,189) (655,286) Beginning fund balance 1,594,088 1,594,088 1,383,899 Ending fund balance 1,723,899 1,383,899 728,613 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 800,000 200,000 1,000,000 800,000 (200,000) (20.00%) Investment Interest 1,000 0 1,000 1,700 700 70.00% Total revenues 801,000 200,000 1,001,000 801,700 (199,300) (19.91%) Expenditures Transfers out - #204 83,400 0 83,400 79,425 (3,975) (4.77%) Transfers out - #303 922,816 (540,000) 382,816 1,173,230 790,414 206.47% Transfers out - #311 (pavement preservation) 365,286 0 365,286 660,479 295,193 80.81% Total expenditures 1,371,502 (540,000) 831,502 1,913,134 1,081,632 130.08% Revenues over (under) expenditures (570,502) 169,498 (1,111,434) Beginning fund balance 1,728,297 1,728,297 1,897,795 Ending fund balance 1,157,795 1,897,795 786,361 33 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,797,263 (647,657) 8,149,606 3,756,320 (4,393,286) (53.91%) Developer 314,700 (39,613) 275,087 40,097 (234,990) (85.42%) Transfers in - #301 222,503 520,000 742,503 437,002 (305,501) (41.14%) Transfers in - #302 922,816 (540,000) 382,816 1,173,230 790,414 206.47% Transfers in - #312 - Pines Underpass Pinecroft 500,000 (500,000) 0 0 0 0.00% Transfers in - #312 - Euclid Ave - Flora to Barker 0 50,000 50,000 1,750,000 1,700,000 3400.00% Transfers in - #312 - Sullivan RdWBridge 1,010,509 457,270 1,467,779 10,000 (1,457,779) (99.32%) Total revenues 11,767,791 (700,000) 11,067,791 7,166,649 (3,901,142) (35.25%) Expenditures 123 Mission Ave. - Flora to Barker 332,566 0 332,566 500,000 167,434 50.35% 141 Sullivan & Euclid PCC (PE & RW) 1,981,060 0 1,981,060 2,150,000 168,940 8.53% 149 Sidewalk Infill 5,000 0 5,000 0 (5,000) (100.00%) 155 Sullivan Rd W Bridge Replacement 5,237,650 0 5,237,650 10,000 (5,227,650) (99.81%) 156 Mansfield Ave. Connection 5,000 0 5,000 0 (5,000) (100.00%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 491,331 0 491,331 333,224 (158,107) (32.18%) 167 Citywide Safety Improvements (bike/ped) 228,127 0 228,127 5,000 (223,127) (97.81%) 201 ITS Infill Project Phase 1 (PE START 2014) 271,357 0 271,357 300,000 28,643 10.56% 205 Sprague/Barker Intersections Improvement 0 0 0 40,097 40,097 0.00% 206 Sprague/Long Sidewalk Project 5,000 0 5,000 0 (5,000) (100.00%) 207 Indiana & Evergreen Transit Access Imp 0 0 0 5,000 5,000 0.00% 221 McDonald Rd Diet (16th to Mission) 559,200 0 559,200 5,000 (554,200) (99.11%) 222 Citywide Reflective Signal Backplates 40,500 0 40,500 36,000 (4,500) (11.11%) 223 Pines Rd Underpass © BNSF & Trent 500,000 (500,000) 0 0 0 0.00% 229 32nd Ave Preservation Project 0 0 0 2,500 2,500 0.00% xxx Seth Woodward Elem Sidewalk Improvement 361,000 0 361,000 5,000 (356,000) (98.61%) xxx Mirabeau Pkway & Pines (SR -27) Traffic Signal 350,000 0 350,000 5,000 (345,000) (98.57%) xxx Bowdish Sidewalk 8th to 12th 400,000 0 400,000 471,342 71,342 17.84% xxx N. Sullivan Corridor ITS Project (PE start 2ot7) 0 0 0 110,486 110,486 0.00% xxx Euclid Ave. - Flora to Barker 0 50,000 50,000 1,750,000 1,700,000 3400.00% xxx 9th Ave. Sidewalk 0 0 0 240,000 240,000 0.00% xxx Sullivan/Wellesley Intersection 0 0 0 198,000 198,000 0.00% Contingency 1,000,000 (250,000) 750,000 1,000,000 250,000 33.33% Total expenditures 11,767,791 (700,000) 11,067,791 7,166,649 (3,901,142) (35.25%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 75,538 75,538 75,538 Ending fund balance 75,538 75,538 75,538 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. 34 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 90,000 320,132 410,132 3,217,267 2,807,135 684.45% FEMA Grant Proceeds - Windstorm 0 21,875 21,875 0 (21,875) (100.00%) Transfers in - #001 160,000 77,525 237,525 160,000 (77,525) (32.64%) Transfers in - #001 (Browns Park Splashpad water) 0 30,000 30,000 0 (30,000) (100.00%) Transfers in - #103 (Appleway Trail - Univ -Pines) 0 9,300 9,300 0 (9,300) (100.00%) Transfers in - #105 0 60,650 60,650 0 (60,650) (100.00%) Transfers in - #312 - Appleway (Pines -Evergreen) 14,050 58,890 72,940 561,915 488,975 670.38% Investment Interest 500 0 500 800 300 60.00% Total revenues 264,550 578,372 842,922 3,939,982 3,097,060 367.42% Expenditures City entry sign 70,000 0 70,000 0 (70,000) (100.00%) 176 Appleway Trail (Univ. - Pines) 0 9,300 9,300 0 (9,300) (100.00%) 225 Pocket dog park - phase 1 0 400 400 0 (400) (100.00%) 227 Appleway Trail (Pines to Evergreen) 104,050 102,247 206,297 1,925,957 1,719,660 833.58% 237 Appleway Trail (Sullivan to Corbin) 0 276,775 276,775 1,853,225 1,576,450 569.58% 241 Pocket dog park - phase 2 75,000 6,300 81,300 0 (81,300) (100.00%) 242 Browns Park Splashpad 82,500 64,000 146,500 0 (146,500) (100.00%) 243 Browns Park championship volleyball court 0 60,650 60,650 0 (60,650) (100.00%) 244 Park signs (3) 20,500 0 20,500 0 (20,500) (100.00%) 245 Terrace View playground equip - Windstorm 0 59,100 59,100 0 (59,100) (100.00%) Edgecliff Park Splashpad 0 0 0 125,000 125,000 0.00% Total expenditures 352,050 578,772 930,822 3,904,182 2,973,360 319.43% Revenues over (under) expenditures (87,500) (87,900) 35,800 Beginning fund balance 98,461 98,461 10,561 Ending fund balance 10,961 10,561 46,361 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest Transfers in - #001 Future C.H. bond pmt > $434.6k lease pmt Future C.H. o&m costs 1,200 0 1,200 1,200 0 0.00% 72,500 0 72,500 0 (72,500) (100.00%) 271,700 0 271,700 0 (271,700) (100.00%) Total revenues 345,400 0 345,400 1,200 (344,200) (99.65%) Expenditures Transferout-#001 0 198,734 198,734 490,500 291,766 146.81% Total expenditures 0 198,734 198,734 490,500 291,766 146.81% Revenues over (under) expenditures 345,400 146,666 (489,300) Beginning fund balance 1,182,548 1,182,548 1,329,214 Ending fund balance 1,527,948 1,329,214 839,914 Note: The fund balance in #310 includes $839, 285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. 35 CITY OF SPOKANE VALLEY, WA 2017 Budget CAPITAL PROJECTS FUNDS - continued #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Grants Total revenues 2016 As Adopted Amendment As Amended 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I 943,800 0 943,800 953,200 9,400 1.00% 67,342 0 67,342 67,342 0 0.00% 559,786 22 559,808 0 (559,808) (100.00%) 365,286 0 365,286 660,479 295,193 80.81% 365,286 0 365,286 660,479 295,193 80.81% 0 2,063,000 2,063,000 340,800 (1,722,200) (83.48%) 2,301,500 2,063,022 4,364,522 2,682,300 (1,682,222) (38.54%) Expenditures Pavement preservation 3,000,000 1,500,000 4,500,000 3,000,000 (1,500,000) (33.33%) Pre -project GeoTech 50,000 0 50,000 50,000 0 0.00% Total expenditures 3,050,000 1,500,000 4,550,000 3,050,000 (1,500,000) (32.97%) Revenues over (under) expenditures (748,500) (185,478) (367,700) Beginning fund balance 2,605,219 2,605,219 2,419,741 Ending fund balance 1,856,719 2,419,741 2,052,041 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 0 1,828,723 1,828,723 0 (1,828,723) (100.00%) Investment Interest 0 0 0 1,000 1,000 0.00% Total revenues 0 1,828,723 1,828,723 1,000 (1,827,723) (99.95%) Expenditures Transfers out #303 (Sullivan Rd WBridge) 1,010,509 457,270 1,467,779 10,000 (1,457,779) (99.32%) Transfers out #303 (Pines Rd Underpass) 500,000 (500,000) 0 0 0 0.00% Transfers out #303 (Euclid Ave - Flora to Barker) 0 50,000 50,000 1,750,000 1,700,000 3400.00% Transfers out #309 (Appleway Trail - Pines-Evergre 14,050 13,800 27,850 260,005 232,155 833.59% Transfers out #309 (Appleway Trail - Sullivan - Cork 0 45,090 45,090 301,910 256,820 569.57% Transfers out #314 (Pines Grade Separation) 0 500,000 500,000 0 (500,000) (100.00%) Total expenditures 1,524,559 566,160 2,090,719 2,321,915 231,196 11.06% Revenues over (under) expenditures (1,524,559) (261,996) (2,320,915) Beginning fund balance 4,576,597 4,576,597 4,314,601 Ending fund balance 3,052,038 4,314,601 1,993,686 #313 - CITY HALL CONSTRUCTION FUND Revenues 2016 LTGO bond issue (par+premium) 0 7,946,088 7,946,088 0 (7,946,088) (100.00%) Investment Interest 0 0 0 0 0 0.00% Total revenues 0 7,946,088 7,946,088 0 (7,946,088) (100.00%) Expenditures Capital Outlay - City Hall 294,400 7,000,000 7,294,400 5,344,219 (1,950,181) (26.74%) 2016 LTGO bond issue costs 0 96,515 96,515 0 (96,515) (100.00%) Total expenditures 294,400 7,096,515 7,390,915 5,344,219 (2,046,696) (27.69%) Revenues over (under) expenditures (294,400) 555,173 (5,344,219) Beginning fund balance 4,789,046 4,789,046 5,344,219 Ending fund balance 4,494,646 5,344,219 0 36 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 0 230,000 230,000 489,921 259,921 113.01% Transfers in #001 (Pines underpass design) 0 0 0 1,200,000 1,200,000 0.00% Transfers in #301 (Barker overpass design) 0 20,000 20,000 280,079 260,079 1300.40% Transfers in #312 (Pines land acquisition) 0 500,000 500,000 0 (500,000) (100.00%) Total revenues 0 750,000 750,000 1,970,000 1,220,000 162.67% Expenditures 143 Barker BNSF Grade Separation 0 250,000 250,000 770,000 520,000 208.00% 223 Pines Rd Underpass 0 500,000 500,000 1,200,000 700,000 140.00% Total expenditures 0 750,000 750,000 1,970,000 1,220,000 162.67% Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 37 CITY OF SPOKANE VALLEY, WA 2017 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2016 As Adopted Amendment As Amended 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I 1,870,000 0 1,870,000 1,860,000 (10,000) (0.53%) 1,500 0 1,500 2,500 1,000 66.67% Total Recurring Revenues 1,871,500 0 1,871,500 1,862,500 (9,000) (0.48%) Expenditures Wages / Benefits / Payroll Taxes 514,132 0 514,132 546,421 32,289 6.28% Supplies 15,900 0 15,900 15,425 (475) (2.99%) Services & Charges 1,113,683 0 1,113,683 1,111,076 (2,607) (0.23%) Intergovernmental Payments 67,000 0 67,000 50,000 (17,000) (25.37%) Vehicle rentals - #501 11,000 0 11,000 12,750 1,750 15.91 % Transfers out - #001 13,400 0 13,400 13,400 0 0.00% Total Recurring Expenditures 1,735,115 0 1,735,115 1,749,072 13,957 0.80% Recurring Revenues Over (Under) Recurring Expenditures 136,385 0 136,385 113,428 NONRECURRING ACTIVITY Revenues Grant Proceeds 0 175,000 175,000 210,000 35,000 20.00% FEMA Grant Proceeds - Windstorm 0 48,800 48,800 0 (48,800) (100.00%) Miscellaneous 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 223,800 223,800 210,000 (13,800) (6.17%) Expenditures Capital -various projects 500,000 (348,900) 151,100 450,000 298,900 197.82% Effectiveness study 0 175,000 175,000 210,000 35,000 20.00% Watershed studies 0 0 0 50,000 50,000 0.00% Storm -related sweeping 0 50,000 50,000 0 (50,000) (100.00%) Maintenance facility storage unit 5,000 0 5,000 0 (5,000) (100.00%) Total Nonrecurring Expenditures 505,000 (123,900) 381,100 710,000 328,900 86.30% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (505,000) 347,700 (157,300) (500,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (368,615) 347,700 (20,915) (386,572) Beginning working capital 1,896,925 1,896,925 1,876,010 Ending working capital 1,528,310 1,876,010 1,489,438 Stormwater Fund Summary Total revenues 1,871,500 223,800 2,095,300 2,072,500 Total expenditures 2,240,115 (123,900) 2,116,215 2,459,072 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (368,615) 347,700 (20,915) (386,572) Beginning unrestricted fund balance 1,896,925 1,896,925 1,876,010 Ending unrestricted fund balance 1,528,310 1,876,010 1,489,438 38 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended ENTERPRISE FUNDS - continued 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I #403 -AQUIFER PROTECTION AREA Revenues Spokane County 500,000 (100,000) 400,000 460,000 60,000 15.00% Grant DOE - Broadway SD Retrofit 0 0 0 0 0 0.00% Grant DOE - Sprague Park to University LID 1,500,000 (1,500,000) 0 0 0 0.00% Total revenues 2,000,000 (1,600,000) 400,000 460,000 60,000 15.00% Expenditures 198 Sprague Park to University LID 2,000,000 (2,000,000) 0 0 0 0.00% Capital - various projects 0 425,000 425,000 530,000 105,000 24.71 % Total expenditures 2,000,000 (1,575,000) 425,000 530,000 105,000 24.71% Revenues over (under) expenditures 0 (25,000) (70,000) Beginning working capital 921,660 921,660 896,660 Ending working capital 921,660 896,660 826,660 39 CITY OF SPOKANE VALLEY, WA 2017 Budget 2016 As Adopted Amendment As Amended INTERNAL SERVICE FUNDS 2017 Proposed Budget 10/11/2016 Difference Between 2016 and 2017 $ I #501 - ER&R FUND Revenues Vehicle rentals - #001 23,500 0 23,500 32,500 9,000 38.30% Vehicle rentals - #101 31,000 0 31,000 23,250 (7,750) (25.00%) Vehicle rentals - #101 (plow replace.) 40,000 0 40,000 77,929 37,929 94.82% Vehicle rentals - #402 6,833 4,667 11,500 12,750 1,250 10.87% Transfer in - #001 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600 0.00% Investment Interest 1,000 0 1,000 2,000 1,000 100.00% Total revenues 102,333 4,667 107,000 185,029 78,029 72.92% Expenditures Vehicle Replacement 105,000 0 105,000 0 (105,000) (100.00%) Snow Plow Replacement 225,000 0 225,000 0 (225,000) (100.00%) Total expenditures 330,000 0 330,000 0 (330,000) (100.00%) Revenues over (under) expenditures (227,667) (223,000) 185,029 Beginning working capital 1,248,997 1,248,997 1,025,997 Ending working capital 1,021,330 1,025,997 1,211,026 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 0 0 0 0 0 0.00% 325,000 0 325,000 350,000 25,000 7.69% Total revenues 325,000 0 325,000 350,000 25,000 7.69% Expenditures Auto & Property Insurance 325,000 0 325,000 350,000 25,000 7.69% Unemployment Claims 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total expenditures 325,000 0 325,000 350,000 25,000 7.69% Revenues over (under) expenditures 0 0 0 Beginning fund balance 194,383 194,383 194,383 Ending fund balance 194,383 194,383 194,383 TOTAL OF ALL FUNDS Total of Revenues for all Funds Total of Expenditures for all Funds 66,156,527 12,411,968 78,568,495 68,985,004 70,683,872 11,440,453 82,124,325 80,739,873 Total grant revenues (included in total revenues) 10,440,763 786,060 11,226,823 8,041,108 Total Capital expenditures (included in total expenditures) 18,535,022 7,282,272 25,817,294 23,577,550 40 CITY OF SPOKANE VALLEY, WA 2017 Budget Revenues by Fund General Fund Property Tax $ 11,614,500 Sales Tax 19,852,100 Sales Tax - Public Safety 919,000 Sales Tax - Criminal Justice 1,669,000 Gambling and Leasehold Excise Tax 341,500 Franchise Fees/Business Registration 1,200,000 State Shared Revenues 2,104,600 Service Revenues 1,543,300 Fines and Forfeitures 1,361,000 Recreation Program Fees 640,900 Miscellaneous, Investment Int., Transfers 747,525 Total General Fund $ 41,993,425 Other Funds 101 Street Fund $ 4,403,168 103 Paths & Trails Fund 8,600 104 Hotel/Motel Tax Tourism Facilities Fund 377,000 105 Hotel/Motel Tax Fund 580,500 106 Solid Waste Fund 151,800 107 PEG Fund 80,000 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 21,900 122 Winter Weather Reserve Fund 600 123 Civic Facilities Replacement Fund 0 204 LTGO Bond Debt Service Fund 935,951 301 REET 1 Capital Projects Fund 801,700 302 REET 2 Capital Projects Fund 801,700 303 Street Capital Projects Fund 7,166,649 309 Parks Capital Projects Fund 3,939,982 310 Civic Facilities Capital Projects Fund 1,200 311 Pavement Preservation Fund 2,682,300 312 Capital Reserve Fund 1,000 313 City Hall Construction Fund 0 314 Railroad Grade Separation Projects Fund 1,970,000 402 Stormwater Management Fund 2,072,500 403 Aquifer Protection Area Fund 460,000 501 Equipment Rental & Replacement Fund 185,029 502 Risk Management Fund 350,000 Total Other Funds $ 26,991,579 Total All Funds $ 68,985,004 41 CITY OF SPOKANE VALLEY, WA 2017 General Fund Revenues $41,993,425 Recreation Program Fees 1% Fines & Forfeitures 3% Service Revenues 4% State Shared Revenues 5% Franchise Fees/Business Registrations 3% Miscellaneous 2% PropertyTax 28% Gambling Taxes 1% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% Sales Tax 47% Other Special Revenue Funds 2% Street Fund 6% CITY OF SPOKANE VALLEY, WA 2017 City Wide Revenues $ 68,985,004 Debt Service Fund 1% Capital Projects Funds 25% Stormwater Management Fund General Fund 61% 43 3% APA Fund Internal Service Funds 1% Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2017 Budget - General Fund Detail Revenues by Type 2013 Actual 2014 Actual 2015 Actual 2016 Budget 10,841,559 11,129, 377 11,095,009 11,479,200 0 0 185,138 0 10,841,559 16,587,617 759,889 1,358,956 18,706,461 11,129, 377 11,280,147 17,440,083 812,280 1,455,313 18,209,568 848,665 1,523,588 19,707,676 20,581,821 2017 Proposed Budget 11,614,500 0 11,479,200 11,614, 500 18,480,500 867,400 1,556,400 19,852,100 919,000 1,669,000 20,904,300 22,440,100 Gambling and Leasehold Excise Tax Amusement Games 10,799 11,063 11,909 11,000 11,000 Card Games 382,651 429,376 336,960 249,000 260,000 Bingo & Raffles 638 1,227 950 1,200 1,000 Punch Boards & Pull Tabs 134,350 64,585 62,966 65,000 63,000 Leasehold Excise Tax 6,139 6,932 5,869 6,800 5,800 Leasehold Excise Tax (State) 770 770 770 700 700 535,347 513,954 419,424 333,700 341,500 Licenses & Permits General Business Licenses 97,889 106,741 109,076 100,000 100,000 Comcast PEG Contribution 92,642 89,121 0 0 0 Franchise Fees 1,048,803 1,053,986 1,111,616 1,054,000 1,100,000 1,239,335 1,249,848 1,220,692 1,154,000 1,200,000 State Shared Revenues Streamline Mitigation of Sales Tax 571,806 575,269 572,577 520,000 520,000 Payment in Lieu of Taxes - DNR 0 8,528 4,114 4,400 4,000 CJ - High Crime 49,505 0 0 0 0 MVET Criminal Justice - Population 22,282 23,837 24,869 26,135 29,200 CJ Contracted Services 142,180 152,133 157,282 150,000 150,000 CJ Special Programs 82,689 88,168 91,009 90,540 97,900 Marijuana Enforcement 0 0 37,912 0 54,600 DUI - Cities 16,604 16,273 13,571 16,300 13,600 Liquor Board Excise Tax 121,297 157,068 303,724 413,496 439,700 Liquor Board Profits 813,952 812,922 806,570 803,657 795,600 1,820,317 1,834,198 2,011,629 2,024,528 2,104,600 Service Revenues Airway Heights Bldg. Plan Rev. 471 0 0 0 0 Building Permits 920,921 819,234 770,288 800,000 770,000 Demolition Permits 3,860 4,836 3,840 4,000 4,000 Building & Planning Fees 001.058.059.345.83 103,645 381,282 148,962 126,400 125,500 Entertainment License 18,335 15,823 18,374 16,000 17,000 Grading Permits 3,551 4,049 4,748 3,500 3,500 Home Profession Fee 3,612 3,108 2,856 3,100 2,800 Mechanical Permits 80,927 108,759 89,975 85,000 90,000 Misc. Permits & Fees 5,203 8,168 7,229 6,100 6,600 Planning Fees 437,287 145,218 379,143 380,500 380,500 Plumbing Permits 49,688 63,667 41,784 60,000 42,000 Street Vacation Permits 0 0 0 1,000 1,000 Right of Way Permits 98,265 94,512 91,124 95,000 94,000 Code Enforcement (13,423) 6,189 12,417 6,000 6,000 Temporary Use Permit Fees 942 471 314 800 400 1,713,284 1,655,315 1,571,053 1,587,400 1,543, 300 Fines and Forfeitures Public Safety False Alarm Services 183,032 0 201,638 195,000 200,000 Public Safety Grants 66,846 59,265 49,418 50,000 50,000 Fines & Forfeits - Traffic 558,378 761,179 601,189 566,000 523,600 Other Criminal- Non Traffic Fines 688,201 639,820 508,665 632,500 587,400 1,496,458 1,460,263 1,360,910 1,443,500 1,361,000 44 CITY OF SPOKANE VALLEY, WA 2017 Budget - General Fund Detail Revenues by Type Recreation Program Charges Activity Fees (To use a recreational facility) Program Fees (To participate in a program) Miscellaneous Investment Interest Sales Tax Interest SCRAPS pass-through/nonrecurring Interest on Gambling Tax Dept. of Ecology Grant Office of Public Def- Public Def Impr Police Precinct Rent & Maint. Miscellaneous Revenue & Grants 2013 Actual 78,065 452,000 2014 Actual 197,482 401,920 2015 Actual 143,283 510,971 2016 Budget 136,200 472,000 2017 Proposed Budget 140,700 500,200 530,065 599,402 654,254 608,200 640,900 61,206 41,910 73,378 45,000 73,000 3,120 3,978 8,682 5,000 5,000 0 57,259 1,100 1,000 1,300 1,937 256 66 2,000 500 62,101 6,290 0 0 0 0 0 20,000 0 0 51,530 48,558 51,653 48,500 51,700 12,265 5,343 6,434 38,400 2,000 192,158 163,594 161,315 139,900 133,500 Transfers Transfer -in - #101 (street admin) 39,700 39,700 39,700 39,700 39,700 Transfer -in - #120 50,787 0 0 0 0 Transfer -in - #105 (h/m tax -CP advertising) 30,000 30,000 30,000 30,000 30,000 Transfer - in - #106 (solid waste repayment) 0 0 40,425 40,425 40,425 Transfer -in - #310 0 0 0 198,734 490,500 Transfer -in - #402 (storm admin) 13,400 13,400 13,400 13,400 13,400 133,887 83,100 123,525 322,259 614,025 Total General Fund Revenue 37,208,871 45 38,396,726 39,384,769 39,996,987 41,993,425 CITY OF SPOKANE VALLEY, WA 2017 Budget - Other Funds Detail Revenues by Type 101 Street Fund Utilities tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Street Maintenance & Repair Charges Other Miscellaneous Revenues & Grants Transfers in - #302 2013 Actual 2014 Actual 2015 Actual 2016 Amended Budget 2017 Proposed Budget 2,562,722 2,461,060 2,257,184 2,340,000 2,200,000 1,868,055 1,878,476 1,935,629 2,004,900 2,040,300 O 0 0 0 98,868 O 0 0 50,000 50,000 O 2,037 3,212 3,000 4,000 7,774 0 0 0 0 182,378 24,587 25,167 56,000 10,000 27,375 0 0 0 0 4,648,304 4,366,160 4,221,192 4,453,900 4,403,168 103 Paths & Trails Fund Motor Vehicle Fuel (Gas) Tax 7,879 7,923 8,164 8,500 8,600 Investment interest 51 34 62 0 0 7,930 7,957 8,226 8,500 8,600 104 Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 0 0 182,236 377,000 377,000 Investment interest 0 0 111 0 0 O 0 182,347 377,000 377,000 105 Hotel/Motel Tax Fund Hotel/Motel Tax Investment Interest 518,672 549,267 581,237 580,000 580,000 387 299 484 300 500 519,059 549,566 581,721 580,300 580,500 106 Solid Waste Sunshine administrative fee 0 0 125,000 125,000 125,000 Grant Proceeds 0 0 0 53,500 26,800 Transfers in - #001 (marketing/education) 0 60,000 0 0 0 O 60,000 125,000 178,500 151,800 107 PEG Fund Comcast PEG contribution 0 0 81,806 90,000 80,000 Investment Interest 0 0 0 0 0 Transfers in - #001 0 0 267,333 0 0 O 0 349,139 90,000 80,000 120 CenterPlace Operating Reserve Fund Investment Interest 0 0 0 0 0 0 0 0 0 0 121 Service Level Stabilization Reserve Fund Investment Interest 6,971 4,697 8,590 6,500 21,900 Transfers in 0 0 0 0 0 6,971 4,697 8,590 6,500 21,900 122 Winter Weather Reserve Fund FEMA Grant Proceeds 0 0 0 38,510 0 Investment Interest 676 456 833 600 600 Transfer -in #001 0 0 0 16,418 0 676 456 833 55,528 600 123 City Facilities Repair & Replacement Fund Investment Interest 1,607 1,083 1,323 700 0 Transfers in 0 0 0 0 0 1,607 1,083 1,323 700 0 204 Debt Service - LTGO 03 Fund 2014 LTGO Bond issue proceeds 0 7,660,694 0 0 0 Facilities District Revenue 437,120 423,844 373,800 380,300 379,750 Transfers in -#001 0 0 0 198,734 397,350 Transfers in -#301 92,951 89,559 82,150 83,400 79,426 Transfers in -#302 92,952 89,559 82,150 83,400 79,425 623,023 8,263,656 538,100 46 745,834 935,951 301 REET 1 Capital Projects Fund REET 1 - 1st Quarter Percent Investment Interest 302 REET 2 Capital Projects Fund REET 2 - 2nd Quarter Percent Investment Interest CITY OF SPOKANE VALLEY, WA 2017 Budget - Other Funds Detail Revenues by Type 2013 Actual 707,104 1,138 708,242 614,929 2014 Actual 2015 Actual 790,781 1,065,789 793 1,653 791,574 1,067,442 776,648 1,065,789 2016 Amended Budget 2017 Proposed Budget 1,000,000 800,000 1,000 1,700 1,001,000 801,700 1,000,000 800,000 1,349 909 1,662 1,000 1,700 616,278 777,557 1,067,451 1,001,000 801,700 303 Street Capital Projects Fund Grant Proceeds 3,475,351 1,825,974 8,223,959 8,149,606 3,756,320 Developer Contributions 0 541 363,894 275,087 40,097 Transfers in - #101 138 5,038 123,955 0 0 Transfers in -#301 Capital Projects 589,534 58,607 567,113 742,503 437,002 Transfers in -#302 Special Capital Projects 153,243 501,736 331,099 382,816 1,173,230 Transfers in - #311 77,720 0 0 0 0 Transfers in - #312 Appleway Landscaping 8,348 253,645 0 0 0 Transfers in -#312 Sullivan Rd W Bridge 0 443,688 42,730 1,467,779 10,000 Transfers in - #312 Pines Underpass Pinecroft 0 0 0 0 0 Transfers in -#312 Euclid Ave - Flora to Barker 0 0 0 50,000 1,750,000 Miscellaneous 77 21 87 0 0 4,304,412 3,089,249 9,652,837 11,067,791 7,166,649 309 Parks Capital Protects Fund Grant Proceeds 0 0 1,560 432,007 3,217,267 Contributions and Donations 25,000 7,850 0 0 0 Investment Interest 660 444 813 500 800 Transfers in- #001 50,000 242,298 115,575 267,525 160,000 Transfers in- #103 0 50,000 0 9,300 0 Transfers in- #105 0 0 68,000 60,650 0 Transfers in -#312 0 911,433 524,812 72,940 561,915 75,660 1,212,025 710,760 842,922 3,939,982 310 Civic Facilities Capital Protects Fund Sale of land 0 839,285 0 0 0 Investment Interest 1,771 1,193 2,113 1,200 1,200 Transfers in - #001 Future C.H. bond pmt > $424.6k lease pmt 0 0 67,600 72,500 0 Future C.H. o&m costs 0 0 271,700 271,700 0 Transfers in - #312 0 0 58,324 0 0 1,771 840,478 399,737 345,400 1,200 311 Pavement Preservation Fund Grants 35,995 2,042,715 835,224 2,063,000 340,800 Investment Interest 2,751 1,853 3,389 0 0 Transfers in - #001 0 888,823 920,000 943,800 953,200 Transfers in - #101 282,000 282,000 206,618 67,342 67,342 Transfers in - #123 616,284 616,284 616,284 559,808 0 Transfers in -#301 150,000 184,472 251,049 365,286 660,479 Transfers in -#302 150,000 184,472 251,049 365,286 660,479 1,237,030 4,200,619 3,083,613 4,364,522 2,682,300 312 Capital Reserve Fund Developer Contributions 3,180 4,675 0 0 0 Investment Interest 0 0 0 0 1,000 Transfers in -#001 7,826,207 2,443,507 1,783,512 1,828,723 0 7,829,387 2,448,182 1,783,512 1,828,723 1,000 313 City Hall Construction Fund Investment Interest 0 0 0 0 0 Transfers in -#312 0 0 5,162,764 7,946,088 0 0 0 5,162,764 7,946,088 0 47 CITY OF SPOKANE VALLEY, WA 2017 Budget - Other Funds Detail Revenues by Type 2013 Actual 314 Railroad Grade Separation Projects Fund Grant Proceeds 0 Transfers in - #001 0 Transfers in - #301 0 Transfers in - #312 0 0 2014 Actual 0 0 0 0 0 2015 Actual 2016 Amended Budget O 230,000 O 0 O 20,000 O 500,000 2017 Proposed Budget 489,921 1,200,000 280,079 0 O 750,000 1,970,000 402 Stormwater Management Fund Stormwater Management Fee 1,869,081 1,865,413 1,861,368 1,870,000 1,860,000 Grant Proceeds 233,165 76,097 423,332 223,800 210,000 Developer Contributions 0 51,492 0 0 0 Miscellaneous Revenue 4,143 1,500 0 0 0 Investment Interest 1,992 1,342 2,455 1,500 2,500 Transfer in - #403 0 0 120,000 0 0 2,108,381 1,995,844 2,407,155 2,095,300 2,072,500 403 Aquifer Protection Area Fund Spokane County 484,343 461,828 533,593 400,000 460,000 Grant Proceeds 859,310 699,913 1,036,603 0 0 Investment Interest 0 0 0 0 0 Transfers in - #402 (DOE for Decant Proj) 0 50,125 0 0 0 1,343,653 1,211,866 1,570,196 400,000 460,000 501 Equipment Rental & Replacement Fund Investment Interest 1,176 792 1,449 1,000 2,000 Interfund Equip & Vehicle Lease 177,744 102,744 35,544 106,000 146,429 Transfers in - #001 (CenterPlace kitchen reser 0 0 0 0 36,600 Transfers in - #101 0 25,849 0 0 0 Transfers in- #402 0 25,843 0 0 0 178,920 155,228 36,993 107,000 185,029 502 Risk Management Fund Transfers in - #001 Investment Interest 319,000 7 319,007 325,000 325,000 325,000 350,000 5 8 0 0 325,005 325,008 325,000 350,000 Total of"Other Fund" Revenues 24,530,311 30,301,203 33,283,940 38,571,508 26,991,579 General Fund Revenues 37,208,871 38,396,726 39,384,769 39,996,987 41,993,425 Total Revenues 61,739,182 68,697,929 72,668,709 78,568,495 68,985,004 48 CITY OF SPOKANE VALLEY, WA 2017 Budget Expenditures by Fund and Department General Fund Council $ 542,872 City Manager 1,234,129 Public Safety 25,095,372 Operations & Administrative Deputy City Manager 750,277 Finance 1,282,460 Human Resources 262,417 Public Works 981,932 City Hall Operations and Maintenance 303,918 Community & Economic Development Administration 282,962 Economic Development 733,632 Development Services 1,418,984 Building 1,390,834 Parks & Recreation Administration 288,964 Maintenance 861,350 Recreation 235,995 Aquatics 469,350 Senior Center 95,916 CenterPlace 1,261,208 General Government 4,951,100 Total General Fund $ 42,443,672 Other Funds Street Fund $ 4,851,244 Paths & Trails Fund 0 Hotel/Motel Tax - Tourism Facilities Fund 0 Hotel/Motel Tax Fund 634,000 Solid Waste 151,800 PEG Fund 262,500 CenterPlace Operating Reserve Fund 0 Service Level Stabilization Fund 0 Winter Weather Reserve Fund 500,000 Civic Facility Replacement Fund 0 LTGO Bond Debt Service Fund 940,000 REET 1 Capital Projects Fund 1,456,986 REET 2 Capital Projects Fund 1,913,134 Street Capital Projects Fund 7,166,649 Parks Capital Projects Fund 3,904,182 Civic Facilities Capital Projects Fund 490,500 Pavement Preservation 3,050,000 Capital Reserve Fund 2,321,915 City Hall Construction Fund 5,344,219 Railroad Grade Separation Projects 1,970,000 Stormwater Management Fund 2,459,072 Aquifer Protection Area 530,000 Equipment Rental & Replacement (ER&R) 0 Risk Management Fund 350,000 Total Other Funds $ 38,296,201 Total All Funds $ 80,739,873 49 Community & Economic Development 9°% CITY OF SPOKANE VALLEY, WA 2017 General Fund Expenditures $ 42,443,672 Public Safety 59% Public Works 3% Operation & Administrative 5% Council & Executive 4% 50 General Government 12% Parks & Recreations 8% Tourism Promotion 1% CITY OF SPOKANE VALLEY, WA 2017 City Wide Expenditures $ 80,739,873 Capital Projects Funds 34% General Government 6% Risk Management 00/ Debt Service Street Fund 6% 1% �Stormwater & APA Funds 4% Other Activities Parks & Recreations 4% Community & Economic_ Development 5% Council / Executive/ Ops & Admin 7% Public Safety 31% 1% 51 City Council City Manager and City Attorney Public Safety Operations & Administrative Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund Expenditures by Department and Type Supplies Services & Charges Intergovernmental $ 230,922 $ 4,550 $ 307,400 $ 1,083,066 5,405 145,658 3,000 26,500 340,315 Interfund 0 $ 0 23,978,307 Capital Expenditures 0 $ 0 602,250 Total 0 $ 542,872 0 1,234,129 145,000 25,095,372 Deputy City Manager 670,977 2,000 77,300 0 0 0 750,277 Finance 1,252,460 6,000 24,000 0 0 0 1,282,460 Human Resources 237,356 730 24,331 0 0 0 262,417 Public Works 905,382 14,750 61,800 0 0 0 981,932 City Hall Operation and Maintenance 98,818 30,000 175,100 0 0 0 303,918 Planning & Community Development Admin 261,262 3,100 18,600 0 0 0 282,962 Economic Development 411,232 1,100 321,300 0 0 0 733,632 Development Services 1,119,084 16,550 263,350 20,000 0 0 1,418,984 Building 1,279,834 32,700 78,300 0 0 0 1,390,834 Parks & Recreation Administration 242,414 7,400 39,150 0 0 0 288,964 Maintenance 0 5,500 855,850 0 0 0 861,350 Recreation 168,645 8,200 59,150 0 0 0 235,995 Aquatics 0 3,200 466,150 0 0 0 469,350 Senior Center 89,416 1,600 4,900 0 0 0 95,916 CenterPlace 491,639 73,524 351,045 0 0 345,000 1,261,208 General Government 0 145,450 1,270,000 328,500 3,097,150 110,000 4,951,100 Total $ 8,545,507 $ 388,259 $ 4,883,699 $ 24,326,807 $ 3,699,400 $ 600,000 $ 42,443,672 52 CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund Department Changes from 2016 to 2017 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Manager Wages, Payroll Taxes & Benefits 651,463 Supplies 3,350 Services & Charges 62,490 Total 2016 Budget 220,634 4,550 281,685 506,869 717,303 2017 Budget Difference Between 2016 and 2017 Increase Decrease) $ 11 230,922 10,288 4.66% 4,550 0 0.00% 307,400 25,715 9.13% 542,872 36,003 7.10% 655,325 3,862 0.59% 3,300 (50) (1.49%) 65,810 3,320 5.31% 724,435 7,132 0.99% Legal Wages, Payroll Taxes & Benefits 397,206 427,741 30,535 7.69% Supplies 2,010 2,105 95 4.73% Services & Charges 95,735 79,848 (15,887) (16.59%) Total 494,951 509,694 14,743 2.98% Public Safety Non -Departmental (Fines & Forfeits) 649,500 602,250 (47,250) (7.27%) Wages/Payroll Taxes/Benefits 6,500 3,000 (3,500) (53.85%) Supplies 27,500 26,500 (1,000) (3.64%) Other Services and Charges 394,750 340,315 (54,435) (13.79%) Intergovernmental Services 23,625,499 23,978,307 352,808 1.49% Total 24,703,749 24,950,372 246,623 1.00% Deputy City Manager Wages, Payroll Taxes & Benefits 660,102 670,977 10,875 1.65% Supplies 2,500 2,000 (500) (20.00%) Services & Charges 74,400 77,300 2,900 3.90% Total 737,002 750,277 13,275 1.80% Finance/IT Wages, Payroll Taxes & Benefits 1,222,580 1,252,460 29,880 2.44% Supplies 6,000 6,000 0 0.00% Services & Charges 24,500 24,000 (500) (2.04%) Total 1,253,080 1,282,460 29,380 2.34% Human Resources Wages, Payroll Taxes & Benefits 230,698 237,356 6,658 2.89% Supplies 700 730 30 4.29% Services & Charges 24,296 24,331 35 0.14% Total 255,694 262,417 6,723 2.63% Public Works Wages, Payroll Taxes & Benefits 876,364 905,382 29,018 3.31% Supplies 18,000 14,750 (3,250) (18.06%) Services & Charges 72,506 61,800 (10,706) (14.77%) Total 966,870 981,932 15,062 1.56% City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits 0 98,818 Supplies 0 30,000 Services & Charges 0 175,100 Total 0 303,918 98,818 30,000 174,600 303,418 0.00% 0.00% 0.00% 0.00% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund Department Changes from 2016 to 2017 (Continued from previous page) 2016 Budget 2017 Budget Difference Between 2016 and 2017 Increase Decrease) Community Dev.-Admin Wages, Payroll Taxes & Benefits 250,407 261,262 10,855 4.33% Supplies 3,100 3,100 0 0.00% Services & Charges 18,600 18,600 0 0.00% Total 272,107 282,962 10,855 3.99% Community Dev.-Economic Development Wages, Payroll Taxes & Benefits 317,257 411,232 93,975 29.62% Supplies 1,100 1,100 0 0.00% Services & Charges 226,800 271,300 44,500 19.62% Total 545,157 683,632 138,475 25.40% Community Dev.-Dev. Sery Wages, Payroll Taxes & Benefits 1,173,837 1,119,084 (54,753) (4.66%) Supplies 21,050 16,550 (4,500) (21.38%) Services & Charges 271,750 263,350 (8,400) (3.09%) Intergovernmental Services 20,000 20,000 0 0.00% Total 1,486,637 1,418,984 (67,653) (4.55%) Community Dev.-Building Wages, Payroll Taxes & Benefits 1,256,565 1,279,834 23,269 1.85% Supplies 28,200 32,700 4,500 15.96% Services & Charges 59,400 78,300 18,900 31.82% Total 1,344,165 1,390,834 46,669 3.47% Parks & Rec- Admin Wages, Payroll Taxes & Benefits 246,821 242,414 (4,407) (1.79%) Supplies 5,900 7,400 1,500 25.42% Services & Charges 29,150 39,150 10,000 34.31% Total 281,871 288,964 7,093 2.52% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 5,500 5,500 0 0.00% Services & Charges 826,543 855,850 29,307 3.55% Total 832,043 861,350 29,307 3.52% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 161,397 168,645 7,248 4.49% Supplies 7,600 8,200 600 7.89% Services & Charges 72,200 59,150 (13,050) (18.07%) Total 241,197 235,995 (5,202) (2.16%) Parks & Rec- Aquatics Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 14,000 3,200 (10,800) (77.14%) Services & Charges 447,200 454,150 6,950 1.55% Total 461,200 457,350 (3,850) (0.83%) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 88,481 Supplies 1,600 Services & Charges 5,700 Total 95,781 89,416 935 1.06% 1,600 0 0.00% 4,900 (800) (14.04%) 95,916 135 0.14% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2017 Budget General Fund Department Changes from 2016 to 2017 (Continued from previous page) 2016 Budget 2017 Budget Difference Between 2016 and 2017 Increase Decrease) Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 475,925 491,639 15,714 3.30% Supplies 76,024 73,524 (2,500) (3.29%) Services & Charges 330,274 326,295 (3,979) (1.20%) Total 882,223 891,458 9,235 1.05% General Government Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 87,600 145,450 57,850 66.04% Services & Charges 1,161,800 756,900 (404,900) (34.85%) Intergovernmental Services 295,100 328,500 33,400 11.32% Capital outlays 43,000 10,000 (33,000) (76.74%) Total 1,587,500 1,240,850 (346,650) (21.84%) Transfers out - #204 198,734 397,350 198,616 99.94% Transfers out - #309 230,300 160,000 (70,300) (30.53%) Transfers out - #310 Bond pmt > $434,600 lease pmt 72,500 0 (72,500) (100.00%) Estimated City Hall O&M costs 271,700 0 (271,700) (100.00%) Total 344,200 0 (344,200) (100.00%) Transfers out - #311 Pavement Preservation 943,800 953,200 9,400 1.00% Total 943,800 953,200 9,400 1.00% Transfers out - #501 0 36,600 36,600 0.00% Transfers out - #502 325,000 350,000 25,000 7.69% Total recurring expenditures 39,707,433 40,053,822 346,389 0.87% Summary by Category Wages, Payroll Taxes & Benefits 8,236,237 8,545,507 309,270 3.75% Supplies 316,284 388,259 71,975 22.76% Services & Charges 4,479,779 4,283,849 (195,930) (4.37%) Transfers out - #204 198,734 397,350 198,616 99.94% Transfers out - #309 230,300 160,000 (70,300) (30.53%) Transfers out - #310 344,200 0 (344,200) (100.00%) Transfers out - #311 943,800 953,200 9,400 1.00% Transfers out - #501 0 36,600 36,600 0.00% Transfers out - #502 325,000 350,000 25,000 7.69% Non -Departmental (fines & forfeits) 649,500 602,250 (47,250) (7.27%) Intergovernmental Svc (public safety) 23,625,499 23,978,307 352,808 1.49% Intergovernmental Svc 315,100 348,500 33,400 10.60% Capital outlay 43,000 10,000 (33,000) (76.74%) 39,707,433 40,053,822 346,389 0.87% Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2017 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2016 • Continued to work with state and federal legislators for possible financial assistance for the Barker and Pines Road Grade Separation Projects. • Worked with Council and Staff to develop a strategic plan for funding all grade separation projects. • Continued to expand, where possible, economic development efforts. This included completing the design for a new City Hall structure, developing the necessary financing including the issuance of LTGO Bonds, and award of the construction contract; and completion of the retail improvement study and phase 1 of a tourism enhancement study. • Worked with Council and Staff to develop a strategic plan to address structural funding deficits in Street Fund #101 and Pavement Preservation Fund #311. • Evaluated and discussed increasing costs of public safety, including law enforcement. Continued to seek long-term solutions to control costs while at the same time better serving the community. This in -part involved beginning negotiations with Spokane County for Law Enforcement Services and continuing to analyze costs of all public safety related contracts. • Worked with the Community, Planning Commission and Staff to complete the Comprehensive Plan update. Goals for 2017 • Continue to work with state and federal legislators towards financial assistance for both the Barker and Pines Road Grade Separation Projects. • Develop a strategic plan for financing and completion of all grade separation projects. • Continue and expand where possible, economic development efforts. Complete the development of implementation strategies for the retail and tourism studies that were completed in 2016. • Pursue a sustainability plan in connection with the City's Street Preservation program, to include sustained funding in the Street Fund #101 and Pavement Preservation Fund #311, to address concerns beyond the year 2021. • Evaluate and discuss increasing costs of public safety, including law enforcement. Continue the ongoing process to develop long-term solutions to controlling costs while better serving the community. • Pursue financing for Browns Park, Balfour Park and Appleway Trail amenities. Personnel - FTE Equivalents Mayor Council Total FTEs Budget Summary 2013 Actual 1.0 6.0 7.0 2014 Actual 1.0 6.0 7.0 2015 Actual 1.0 6.0 7.0 2016 Budget 1.0 6.0 7.0 2017 Budget 1.0 6.0 7.0 Budget Detail Wages, Payroll Taxes & Benefits $ 174,891 $ 191,856 $ 206,705 $ 220,634 $ 230,922 Supplies 3,577 2,379 2,908 4,550 4,550 Services&Charges 161,333 211,573 157,665 281,685 307,400 Total Legislative Branch $ 339,801 $ 405,808 $ 367,278 $ 506,869 $ 542,872 56 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2017 Budget 013 - City Manager This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals; fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other govemment agencies. Accomplishments for 2016 • Worked to support the City Council's 2016 Goals as referenced under the Legislative Budget. • Prepared a balanced 2017 Budget that met City Council's goal to reflect recurring expenditure growth at less than 1%. • Worked with State Lobbyists on behalf of the interests of our City. • Prepared a proposed 2017 Council Legislative Agenda that was specifically discussed by Council on three separate occasions including their September 6, 2016 adoption of the agenda itself. This was followed by an October 18, 2016 meeting with our local legislative delegation where the Councilmembers and Legislators discussed areas of common interest including our legislative agenda. • Continued efforts to strengthen economic development including working with the Community and Economic Development Department to complete the Retail Enhancement Study, Phase 1 of the Tourism Enhancement a strategic economic development plan and the recruitment of an Economic Development Specialist to our City. Study and the Comp Plan. • Worked with Staff and Council on a City Hall construction project that included --completion of the design --developing the necessary financing including the issuance of LTGO Bonds --award of the construction contract Noteworthy is that this resulted in our fixed annual bond payment over the next 30 -years of $399,900 is $34,700 less than our current annual lease payment of $434,600. • Provided leadership support for the strengthening and promoting of Spokane Valley's core values and fiscal policies. Goals for 2017 • Work to support City Council's 2017 Goals as referenced under the Legislative Budget. • Present Council with a balanced 2018 Budget. • Work with Federal and State Lobbyists on behalf of the interests of our City. • Prepare the Legislative Agenda for Council consideration. • Strengthen economic development. • Lead the City through a seamless move to the new City Hall building. 015 - Legal Accomplishments for 2016 • Assisted in review of the Comprehensive Plan Update. • Finalized major revisions to purchasing laws and procedures. • Assisted in transition to new City Manager. • Assisted in amending state law on nuisance abatement cost recovery. • Assisted in contracting process for new solid waste collection agreement. • Led development and adoption of permanent marijuana regulations. • Assisted in major review of law enforcement contractual issues. Goals for 2017 • Have a fully operational office that proactively assists in program development, advises all departments on legal issues in a timely manner and manages all potential and existing litigation. • Work with Community and Economic Development and Finance in identifying and implementing economic development options. • Assist other departments in analyzing and mapping existing processes to determine compliance with laws and whether higher levels of customer service can be achieved. • Assist Council and staff in accomplishing items on the 2017 Legislative Agenda. (continued to next page) 57 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2017 Budget Personnel - FTE Equivalents City Manager City Attorney City Clerk Deputy City Attorney Deputy City Clerk Administrative Assistant - Legal Administrative Assistant (CC) Executive Assistant (CM) Total FTEs Intems Budget Summary 2013 Actual 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 2014 Actual 2015 Actual 2016 Budget 2017 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 8.0 8.0 8.0 8.0 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 922,074 $ 953,434 $ 978,742 $ 1,048,669 $ 1,083,066 Supplies 1,811 2,787 2,869 5,360 5,405 Services & Charges 159,747 126,171 142,165 158,225 145,658 Nonrecurring expenses 0 0 3,161 0 0 Total Executive & Legislative Support $ 1,083,632 $ 1,082,392 $ 1,126,937 $ 1,212,254 $ 1,234,129 58 Fund: 001 Dept: 016 General Fund Public Safety Spokane Valley 2017 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Non -Departmental Fines and forfeitures to the State of Washington Grant expenditures Capital outlay - CAD / RMS - Nonrecurring Total $ 2,168,892 20,476,070 1,389,039 294,121 602,250 20,000 145,000 $ 25,095,372 59 Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract Subtotal Judicial System Law Enforcement System: City of Spokane Valley 2017 Budget 016 - Public Safety 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 868,861 $ 820,628 $ 656,129 $ 822,076 $ 769,083 617,999 649,831 710,289 832,182 721,630 406,875 410,196 479,782 448,722 542,747 108,655 117,048 131,041 122,372 135,432 2,002,390 1,997,703 1,977,241 2,225,352 2,168,892 Sheriff Contract 17,701,607 17,731,187 18,205,133 19,713,401 20,036,884 Emergency Management Contract 80,428 82,237 88,070 90,558 89,371 Wages, Payroll Taxes & Benefits 3,642 6,506 2,617 6,500 3,000 Operating Supplies 3,980 3,388 2,144 4,000 4,000 Repair & Maintenance. Supplies 2,343 3,343 2,007 3,500 2,500 Professional Services 0 0 1,334 0 0 Electricity/Gas 21,865 20,887 18,953 22,000 22,000 Water 1,210 1,497 1,275 1,600 1,600 Sewer 851 850 995 900 2,500 Waste Disposal 3,460 3,462 3,372 3,500 3,500 Law Enf. Bldg Maintenance Contract 80,283 58,331 76,076 60,000 70,000 Taxes and Assessments 715 715 715 750 715 Miscellaneous Services/Contingency 0 250 550 250,000 180,000 Crywolf Charges & Fees 44,412 48,348 48,419 50,000 50,000 Umpqua Bank Fees 5,111 5,726 9,418 6,000 10,000 Subtotal Law Enforcement System: 17,949,907 17,966,727 18,461,078 20,212,709 20,476,070 Jail System: Jail Contract 713,292 996,557 1,213,502 1,301,055 1,389,039 Work Release (Geiger) 508,704 151,158 0 0 0 Subtotal Jail System: 1,221,996 1,147,715 1,213,502 1,301,055 1,389,039 Other: Fines & Forfeitures State Remittance 664,681 637,014 587,446 649,500 602,250 Animal Control Contract 295,556 287,081 290,228 295,133 294,121 Non -Capital Equipment for JAG Grant 3,272 0 4,579 20,000 20,000 Non -Capital Equip for ARRA JAG Grant 203 0 0 0 0 LEC Labor Contract Settlement 0 0 224,244 0 0 Settle & Adjust 118,273 0 (753,653) 0 0 Small Tools & Minor Equipment 0 0 4,610 0 0 Non -Capital Equipment for 2011 JAG Grant 9,297 8,010 0 0 0 Non -Capital Equipment for 2012 JAG Grant 23,978 0 0 0 0 Non -Capital Equipment for 2013 JAG Grant 0 20,495 0 0 0 Non -Capital Equipment for WASPC Grant 4,771 6,020 0 0 0 JAG - Wireless Cards 10,119 3,979 0 0 0 SVPD Wireless Cards 0 434 0 0 0 Travel/Mileage/Meals 0 0 74 0 0 Nighttime Seatbelt Patrol Overtime 1,611 1,647 0 0 0 Maintenance 0 7,468 4,253 0 0 Drive Hammered - Get Nailed Grant 10,811 19,802 8,743 0 0 Building Repair & Maintenance 0 7,679 0 0 0 Office Furniture & Equipment 0 14,480 36,823 0 0 Distracted Driving 0 0 331 0 0 Click it or Ticket 0 0 714 0 0 TZT seatbelt patrols 0 0 724 0 0 Capital outlay - CAD / RMS 0 0 294,575 140,281 145,000 Subtotal Other: 1,142,572 1,014,109 703,691 1,104,914 1,061,371 Total Public Safety $ 22,316,865 $ 22,126,254 $ 22,355,512 $ 24,844,030 $ 25,095,372 60 $25,000,000 - $20,000,000 - $15,000,000 - $10,000,000 - $5,000,000 - $- City of Spokane Valley 2017 Budgeted Contract Expenditures District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Management Maintenance Contract Contract Contract Contract Contract Contract 61 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2017 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2016 • Worked to support the 2016 Goals of the Legislative and Executive Branch. • Continued to evaluate the Spokane Valley police department Power Shift that was implemented in 2015, including: - Response times for specific priority calls compared in days with the power shift implemented to non -power shift days. - Percentage of deputy initiated incidents including the development of trendline comparisons between power shift and non -power shift areas. - Percentage of property crime cases solved compared to unincorporated areas where changes have not taken place. • Worked towards the development of a 2017 Business Plan that is a guide to the preparation of the 2017 Budget by linking together community priorities, financial projections and City Council goals. • In conjunction with the Finance and Legal Departments, lead the effort to issue limited tax general obligation (LTGO) bonds, the proceeds of which are being used towards the construction of a new City Hall building. • Continued public information support that informed and the community about the status of various projects including: - a variety of construction projects - Sullivan Road Bridge Replacement Project - City Hall design, bond issue and construction --Comp Plan development • In conjunction with the Legal and Public Works departments, developed a Request for Proposals for solid waste collection services within the City. Goals for 2017 • Support the 2017 Goals of the Legislative and Executive Branch. • Work with the City Manager and Staff to develop the 2018 Business Plan. • Continue with the annual process of evaluating public safety contracts to ensure the City is receiving services in the most efficient, effective and cost contained manner possible. • Continue to provide public information support. • In conjunction with the Legal and Public Works departments, by the Spring of 2017, complete the process leading to the selection of a solid waste collection provider. • Coordinate the efforts of the City Hall construction and moving teams. Personnel - FTE Equivalents Deputy City Manager Senior Administrative Analyst Public Information Officer Administrative Analyst Office Assistant II Office Assistant I Total FTEs Budget Summary 2013 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2014 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2015 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2016 Budget 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2017 Budget 1.0 1.0 1.0 1.0 1.0 1.0 6.0 Intern 1.0 1.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 402,012 $ 496,278 $ 612,576 $ 660,102 $ 670,977 Supplies 1,153 2,519 1,089 2,500 2,000 Services&Charges 56,162 36,663 59,134 74,400 77,300 Total Deputy City Manager Division $ 459,327 $ 535,460 $ 672,799 $ 737,002 $ 750,277 62 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2017 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office. Accomplishments for 2016 • Implemented State Auditor recommendations. • Improved financial statement preparation process and accuracy. • Completed the 2015 CAFR by May 30, 2016. • Acquired four vehicles included in the 2016 budget, including one small SUV for Community and Economic Development, one car and one small truck for Parks and Recreation, and one truck split half-time between the Street Fund and Stormwater Fund. • Completed the process of virtualizing servers using VMware. • Worked with all City departments to implement new purchasing procedures. • Implemented new reporting standards for pensions for preparation of the 2015 CAFR. • Replaced approximately 36 desktop computers that were at the end of their life cycle. • Completed the third and final phase of a network switch replacement project. • Worked with Parks and Recreation to upgrade the cash registers and point of sales system at the three City pools. • In conjunction with the City's Deputy City Manager and Legal departments, worked with a financial advisor and bond underwriter to issue limited tax general obligation (LTGO) bonds, the proceeds of which are being used towards the construction of a new City Hall building. • Began planning for the physical and technological transfer of operations to the new City Hall building. Goals for 2017 • Implement 2015 audit recommendations. • Work towards continued improvement and accuracy in the financial statement preparation process. • Complete the 2016 CAFR by May 30, 2017, and receive a "clean audit opinion". • Maintain consistent levels of service in payroll, accounts payable, budget development, periodic financial report preparation, and information technology services. • Continue with the ongoing process of refining the replacement program for IT resources. • Work with all City departments for a seamless physical and technological transfer of operations to the new City Hall building. • Acquire and install equipment necessary for the broadcast of City Council meetings in the Council Chambers of the new City Hall building. Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician IT Specialist GIS/Database Administrator Help Desk Technician Total FTEs Budget Summary 2013 Actual 1.00 1.00 3.75 2.00 2.00 1.00 0.00 10.75 2014 Actual 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2015 Actual 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2016 Budget 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2017 Budget 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 Budget Detail Wages, Payroll Taxes & Benefits $ 1,008,218 $ 1,057,271 $ 1,028,666 $ 1,222,580 $ 1,252,460 Supplies 2,791 4,946 2,826 6,000 6,000 Services & Charges 21,218 36,520 30,817 24,500 24,000 Total Finance Division $ 1,032,227 $ 1,098,737 $ 1,062,309 $ 1,253,080 $ 1,282,460 63 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2017 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2016 • Redesigned recruitment materials to improve the quality of applicants considered for City positions. • Continued to build the foundation for a lasting Wellness Program through management support and employee involvement. • Redesigned the City's Mobile App to be consistent with the City's website. • Provided support to the Council in their selection of the City Manager. • Continued to provide guidance to City officials through the implementation of the Affordable Care Act. Goals for 2017 • Review City employee policies for compliance with regulations and efficiencies. • Review and archive records maintained by the Human Resources office. • Continue to support employee wellness through attainment of the AWC WellCity Award. • Support Economic Development through Mobile App and Website Support. • Provide Employee Ethics training to City Staff. Personnel - FTE Equivalents Human Resource Manager Human Resources Technician Total FTEs Budget Summary 2013 Actual 1.0 1.0 2.0 2014 Actual 1.0 1.0 2.0 2015 Actual 1.0 1.0 2.0 2016 Budget 1.0 1.0 2.0 2017 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 197,822 $ 208,063 $ 216,518 $ 230,698 $ 237,356 Supplies 640 679 434 700 730 Services & Charges 13,645 20,941 18,648 24,296 24,331 Total Human Resources Division $ 212,107 $ 229,683 $ 235,600 $ 255,694 $ 262,417 64 Spokane Valley 2017 Budget Fund: 001 Dept: 032 General Fund Public Works The Public Works Department oversees the City's transportation system, which includes construction and maintenance of streets and stormwater systems, operations and maintenance of traffic signs and signals and transportation planning. Accomplishments for 2016 • Implemented the approved capital projects. • Provided planning for development of the updated Transportation Improvement Plan. • Prepared and submitted grant applications for capital projects. • Completed the 2016 Pavement Preservation Projects as approved. Goals for 2017 • Prepare final design for Barker Road Grade Separation Project. • Manage the construction of a new City Hall building. • Implement approved capital projects. • Prepare and submit grant applications for capital projects. Personnel - FTE Equivalents Public Works Director Administrative Assistant Capital Improvements Program Manager Engineer Engineering Technician 1 Engineering Technician 11 Maint/Const Inspector Planning Grants Engineer Senior Engineer Senior Engineer-Proj Mgmt Total FTEs Budget Summary 2013 Actual 1.0 2.0 0.0 1.0 2.0 1.0 0.5 0.0 2.0 1.0 10.500 2014 Actual 1.0 2.0 0.0 1.0 2.0 1.0 0.5 0.375 2.0 1.0 10.875 2015 Actual 1.0 2.0 0.0 1.0 2.0 1.0 0.5 0.375 1.0 2.0 10.875 2016 Budget 1.0 2.0 1.0 1.0 2.0 1.0 0.5 0.375 0.0 2.0 10.875 2017 Budget 1.0 2.0 1.0 1.0 (1) 2.0 (1) 1.0 (1) 0.5 (2) 0.375 (3) 0.0 2.0 (1) 10.875 Budget Detail Wages, Payroll Taxes & Benefits $ 557,708 $ 647,097 $ 684,666 $ 876,364 $ 905,382 Supplies 12,975 10,481 11,149 18,000 14,750 Services & Charges 88,004 51,768 42,913 72,506 61,800 Nonrecurring expenses 0 9,540 0 0 0 Total Public Works $ 658,687 $ 718,886 $ 738,728 $ 966,870 $ 981,932 (1) Only 50% is budgeted to the public works department in the General Fund with the balance budgeted as a part of Capital Projects Funds. (2) This position is budgeted 50% as a part of Capital Projects Funds and 50% Street Fund. (3) This position is budgeted 37.5% to Public Works, 37.5% to Street Fund, and 25% to Stormwater fund. 65 Fund: 001 Dept: 033 General Fund City Hall Operations and Maintenance Spokane Valley 2017 Budget The Public Works Division provides management and oversight of the City Hall Operations and Maintenance Department. This department will be responsible for the overall operations and maintenance of the new City Hall facility, the construction of which broke ground in June of 2016 and is anticipated to be completed in the Fall of 2017. The building is located on a 3.38 acre site at the southeast corner of Sprague Avenue and Dartmouth Road. The City Hall Operations and Maintenance Department will be responsible for, among other things, the grounds maintenance, janitorial services, and maintenance of the HVAC and other building systems. This department will also be responsible for the operations and maintenance of other City facilities, such as the Valley Precinct and the Street Maintenance Shop, as time allows. Personnel - FTE Equivalents Maint Worker - Facilities Total FTEs Budget Summary 2013 Actual 0.0 0.0 2014 Actual 0.0 0.0 2015 Actual 0.0 0.0 2016 Budget 0.0 0.0 2017 Budget 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 0 $ 98,818 Supplies 0 0 0 0 30,000 Services & Charges 0 0 0 0 175,100 Total Administrative Division $ 0 $ 0 $ 0 $ 0 $ 303,918 66 Fund: 001 Dept: 050 General Fund Community & Economic Development Administrative Division Spokane Valley 2017 Budget The Administrative Division provides overall management and oversight of the Community Development Department including the permitting operation, long-range planning, development engineering, and code compliance and provides staff support through administration of the department's budget, provides administrative support and department training. Accomplishments for 2016 • Oversaw completion of draft Comprehensive Plan, Retail Study, and Tourism Study. • Continued to implement a document control system for documents and forms. • Assisted in the selection process for the 2016 marketing consultant. • Assisted in the City Hall project. Goals for 2017 • Oversee the adoption process of development regulations. • Oversee completion of economic development strategic plan. • Oversee economic development marketing efforts. • Ensure customer service expectations are met. Personnel - FTE Equivalents Community Development Director Administrative Assistant Total FTEs Budget Summary 2013 Actual 1.0 1.0 2.0 2014 Actual 1.0 1.0 2.0 2015 Actual 1.0 1.0 2.0 2016 Budget 1.0 1.0 2.0 2017 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 215,537 $ 227,397 $ 237,232 $ 250,407 $ 261,262 Supplies 2,399 3,582 2,553 3,100 3,100 Services & Charges 12,449 12,022 10,785 18,600 18,600 Nonrecurring Professional Services 0 32,410 206,704 350,000 0 Total Administrative Division $ 230,385 $ 275,410 $ 457,274 $ 622,107 $ 282,962 67 Fund: 001 Dept: 051 General Fund Community & Economic Development Economic Development Division Spokane Valley 2017 Budget The Economic Development Division will work closely with the City Manager to pursue economic development strategies which attract and retain businesses within the City. Staff develop collaborative relationships with businesses and economic development partners, use technology to support ED programs, building marketing plans, pursue infrastructure improvements and promote the City to businesses and visitors. Accomplishments for 2016 • Prepared draft Comprehensive Plan. • Developed a retail recruitment strategy. • Completed the Tourism Study. • Continued to collaborate with economic development partners. • Developed a GIS system to promote economic development applications. • Developed tools and programs to support small business retention and expansion. • Worked with Spokane County to extend sewer to the industrial areas. • Conducted selection process for a marketing consultant. • Researched Community Development Block Grant (CDBG) program opportunities. Goals for 2017 • Develop strategic plan for economic development. • Implement the retail recruitment strategy. • Continue to pursue infrastructure improvements to foster economic development. • Continue to implement strategies to promote business growth. • Implement the strategic marketing plan. • Continue to foster relationships with our economic development partners. • Refine the online GIS system to promote economic development. • Identify grant opportunities to support economic development initiatives. • Continue to research CDBG program opportunities. • Develop tools and programs to support small business retention and expansion. Personnel - FTE Equivalents Engineer Senior Planner - CD E.D. Project Specialist Total FTEs Budget Summary 2013 Actual 0.0 0.0 0.0 0.0 2014 Actual 0.0 0.0 0.0 0.0 2015 Actual 0.5 1.0 1.0 2.5 2016 Budget 0.65 1.0 1.0 2.65 2017 Budget 0.65 1.0 1.0 2.65 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 234,966 $ 317,257 $ 411,232 Supplies 0 0 6 1,100 1,100 Services & Charges 0 0 3,930 226,800 271,300 Nonrecurring Services & Charges 0 0 0 0 50,000 Total Administrative Division $ 0 $ 0 $ 238,902 $ 545,157 $ 733,632 68 Fund: 001 Dept:055/056 General Fund Community & Economic Development Development Services Division Spokane Valley 2017 Budget The Development Services Division reflects the consolidation of the Engineering and Planning Divisions of the Community and Economic Development Department. The Development Services Division is responsible for providing professional policy guidance to the City Council and Planning Commission on such issues as land use, access management, Shoreline Management Act, annexation, growth targets, water quality, public works issues and more. Staff is responsible for processing land use and home business permits, reviewing environmentally sensitive areas, for the review and inspection of stormwater management in private development, reviewing access management and other public works improvements in private development applications, administering the State Environmental Protection Act (SEPA). The right of way (ROW) inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety of work done in the public ROW. Accomplishments for 2016 • Submitted final Forker Draw Floodplain Application to FEMA. • Completed Water District Research. • Participated in Regional Water Resource meetings. • Provided high quality customer service by maintaining engineering/planning review times of less than 2 weeks. • Completed research for regional mineral resources. • Participated in the creation of a City GIS system. • Completed the 2016 Annual Comprehensive Plan amendments. • Participated in the review of the Municipal Code for updates. • Completed marijuana regulations update. Goals for 2017 • Continue work on permit process and customer service improvement. • Continue work on Regional Low Impact Development Standards. • Continue to work on unstudied flood zones within the City. • Stay up to date with Regional Water right issues. • Assist in the finalization of Municipal Code updates. • Process the 2017 Comprehensive Plan amendments. Personnel - FTE Equivalents Development Services Manager Engineer Assistant Engineer Senior Planner Planner Maint/Construction Inspector Code Enforcement Officer ROW Inspector Office Assistant I Senior Engineer Engineering Technician Total FTEs Budget Summary 2013 Actual 0.0 1.5 1.0 0.0 0.0 2.0 0.0 0.0 1.0 1.0 1.5 8.00 2014 Actual 0.0 1.5 1.0 0.0 0.0 1.0 0.0 1.0 1.0 1.0 0.5 7.00 2015 Actual 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.00 2016 Budget 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.00 2017 Budget 1.0 2.0 1.0 1.0 2.0 1.0 0.0 1.0 1.0 0.0 0.0 10.00 Budget Detail Wages, Payroll Taxes & Benefits $ 1,488,269 $ 1,278,597 $ 1,115,465 $ 1,173,837 $ 1,119,084 Supplies 15,830 7,862 10,058 21,050 16,550 Services&Charges 246,181 257,861 246,964 271,750 263,350 Intergovernmental Payments 8,287 0 0 20,000 20,000 Total Engineering Division $ 1,758,567 $ 1,544,319 $ 1,372,487 $ 1,486,637 $ 1,418,984 69 Fund: 001 Dept: 057 General Fund Community & Economic Development Building Division Spokane Valley 2017 Budget The Building Division implements the Washington State Building Code. This Division is responsible for ensuring that buildings and structures comply with adopted building codes through technical plan review and inspection services. The Permit Center receives applications and coordinates the review and processing of permits. The Code Enforcement staff enforce zoning and building regulations on a complaint -driven basis. Accomplishments for 2016 • Created and implemented customer service survey. • Improved residential building review at the Permit Center Counter with increased counter reviews performed by Permit Facilitators and creation of a Multiple Use Plan Program. • Developed Swimming Pool, ROW Process & Submittal Guide as informational bulletins for public assistance. • Maintained and enhanced partnerships with Spokane, Spokane County and outside review agencies. • Implemented Code Enforcement process changes to incorporate Office Assistant and Building Inspector. • Residential Approach Inspection shifted to Building Inspectors. • Created and implemented a Regional Special Inspection and Fabricator program involvement in case creation and field investigation. • Coordinated progress reports on the Regional Hazard Mitigation Plan. • Created custom reports in the permitting system to meet the needs of outside reporting agencies. Goals for 2017 • Work on permit processes and customer service improvement plan to enhance the customer experience at the Permit Center. • Develop Performance Measures. • Coordinate on central reporting function in SMARTGov System. • Expand on-line permit system. • Incorporate data from SVFD records to facilitate re -use of existing vacant buildings and tenant spaces. • Increase efforts to establish and maintain relationships with regional jurisdictions and outside review agencies. • Implement Code Enforcement educational awareness program to inform the public. • Provide cross training of staff to facilitate coverage during times of lean staffing. • Coordinate with regional partners on the Hazard Mitigation Plan. Personnel - FTE Equivalents Building Official Building Inspector II Planner Development Service Coordinator Engineering Tech Office Assistant I Permit Facilitator Plans Examiner Senior Plans Examiner Code Enforcement Officer Assistant Planner Total FTEs Budget Summary 2013 Actual 1.0 3.0 0.0 1.0 0.0 1.0 2.0 0.5 1.0 0.0 2.0 11.50 2014 Actual 1.0 3.0 2.0 1.0 1.0 1.0 2.0 0.5 1.0 0.0 0.0 12.50 2015 Actual 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 14.00 2016 Budget 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 14.00 2017 Budget 1.0 3.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 1.0 0.0 14.00 Budget Detail Wages, Payroll Taxes & Benefits $ 932,662 $ 1,098,561 $ 1,126,106 $ 1,256,565 $ 1,279,834 Supplies 20,139 14,196 7,230 28,200 32,700 Services & Charges 55,966 65,457 60,112 59,400 78,300 Intergovernmental Payments 0 0 0 0 0 Capital Outlays 0 0 0 0 0 Inter -fund Charges 0 0 0 0 0 Total Building Division $ 1,008,767 $ 1,178,214 $ 1,193,448 $ 1,344,165 $ 1,390,834 70 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. 000 - Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2016 • Completed construction of a championship sand volleyball court and splashpad at Browns Park. • Completed construction of Phase 2 of the Pocket Dog Park at Valley Mission Park. • Installed new park signs at Edgecliff, Valley Mission and Valley Mission Dog Park. • Developed Request for Proposals for the Park Maintenance Contract. • Completed Discovery Splashpad activator renovation. • Completed all Park repairs related to the damage caused by Windstorm 2015. Goals for 2017 • Construct new splashpad and ADA pathway at Edgecliff Park. • Construct the Sullivan to Corbin section of the Appleway Trail. • Add amenities to the Valley Mission Dog Park. • Pursue land acquisitions for priority facilities such as disc golf, skateboard park, etc. Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs Budget Summary 2013 Actual 1.0 1.0 2.0 2014 Actual 1.0 1.0 2.0 2015 Actual 1.0 1.0 2.0 2016 Budget 1.0 1.0 2.0 2017 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 212,067 $ 224,275 $ 230,394 $ 246,821 $ 242,414 Supplies 6,427 2,493 2,688 5,900 7,400 Services&Charges 29,288 28,366 28,433 29,150 39,150 Nonrecurring Expenses 62,087 11,192 78,659 67,000 0 Total Parks Administration $ 309,869 $ 266,326 $ 340,174 $ 348,871 $ 288,964 71 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Total Parks Maintenance Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 1,568 $ 2,903 $ 3,444 $ 5,500 $ 5,500 762,614 791,348 830,641 826,543 855,850 $ 764,182 $ 794,251 $ 834,085 $ 832,043 $ 861,350 72 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2016 • Continued to provide quality recreation programs for the Spokane Valley community. • Designed Recreation Brochure in house utilizing Adobe Creative Suite software. • Actively looked for sponsorship opportunities within the community in regards to the Summer Outdoor Movies. • Continued to foster relationships with community partners. Goals for 2017 • Research and offer new recreation programs that serve the needs of the community. • Continue to provide quality recreation programs for the Spokane Valley community. • Foster relationships with community partners. • Offer affordable community events for families, teens, and the community. Budget Summary 2013 Actual Personnel - FTE Equivalents Recreation Coordinator 1.0 2014 Actual 1.0 2015 Actual 1.0 2016 Budget 1.0 2017 Budget 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 151,084 $ 142,074 $ 164,092 $ 161,397 $ 168,645 Supplies 5,760 6,740 7,791 7,600 8,200 Services & Charges 54,381 50,350 65,832 72,200 59,150 Total Recreation Division $ 211,225 $ 199,164 $ 237,715 $ 241,197 $ 235,995 73 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 302 -Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2016 • Maintained a full summer swimming program. • Researched and re-evaluated our pool rental pricing structure. • Installed pool stairs at Valley Mission Pool. • Researched marketing opportunities to more effectively promote the outdoor pools. • Updated the cash register systems at all three pools. Goals for 2017 • Maintain a full summer swimming program. • Replace main drain piping from the drain boxes at Terrace View and Park Road Pools. • Replace the gutter line running to the outdoor drain pit at Valley Mission Pool. • Explore options to the Terrace View Pool tank paint peeling problem. • Improve coordination and communication among teams for the summer swim meet season. Budget Detail Supplies Services & Charges Nonrecurring Services & Charges Total Aquatics Division Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 9,081 $ 424 $ 351 $ 14,000 $ 3,200 469,765 436,604 487,564 447,200 454,150 0 0 0 0 12,000 $ 478,846 $ 437,028 $ 487,915 $ 461,200 $ 469,350 74 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2016 • Offered more Tuesday evening classes in the Senior Wing of CenterPlace. • Continued relationship with YMCA to offer reduced daily rates for Senior Center members. • Developed and fostered relationship with Walgreens to bring pharmacy students to counsel seniors on medications, provide blood pressure checks and offer flu shots. • Researched and developed class for seniors needing help with IT issues. • Worked closely with the Parks & Recreation Director on programs being offered to seniors. Goals for 2017 • Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls. • Offer "Get Acquainted Open House" to allow the public to visit the CenterPlace and the Senior Center to leam about programs and activities offered by the Senior Center and the ACT 2 Community Colleges. • Continue to work with the Board on providing board training classes. • Work closely with the Parks & Recreation Director on programs being offered to seniors. • Offer more Tuesday evening classes in the Senior Wing of CenterPlace. Personnel - FTE Equivalents Senior Center Specialist Total FTEs Budget Summary 2013 Actual 1.0 1.0 2014 Actual 1.0 1.0 2015 Actual 1.0 1.0 2016 Budget 1.0 1.0 2017 Budget 1.0 1.0 Intern 1.0 1.0 0.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 77,018 $ 79,872 $ 82,625 $ 88,481 $ 89,416 Supplies 2,157 1,460 454 1,600 1,600 Services & Charges 1,897 2,514 2,298 5,700 4,900 Capital Outlay 0 0 0 0 0 Total Senior Center Division $ 81,072 $ 83,846 $ 85,377 $ 95,781 $ 95,916 75 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2017 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastem Washington and Northem Idaho. Accomplishments for 2016 • Increased rental space on second floor by adding two large meeting rooms. • Ensured a long-term catering contract. • Increased events by 10% over 2015. • Negotiated renewal lease with the Community Colleges of Spokane. • Increased number of part-time staff to cover the increasing number of events. Goals for 2017 • Upgrade the audio and visual systems and equipment in the Great Room and Small Dining Room. • Replace carpeting in Rooms 109, 110 and 213. • Update existing Business and Marketing Plan. Personnel - FTE Equivalents Customer Relations/Facilities Coordinator Administrative Assistant Office Assistant I Maintenance Worker Total FTEs Budget Summary 2013 Actual 1.0 1.0 1.0 2.0 5.0 2014 Actual 1.0 1.0 1.0 2.0 5.0 2015 Actual 1.0 1.0 1.0 2.0 5.0 2016 Budget 1.0 1.0 1.0 2.0 5.0 2017 Budget 1.0 1.0 1.0 2.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 393,283 $ 402,329 $ 442,655 $ 475,925 $ 491,639 Supplies 60,011 63,834 53,919 76,024 73,524 Services & Charges 319,699 335,273 306,138 330,274 326,295 Nonrecurring Services & Charges 0 0 0 0 24,750 Nonrecurring Capital Outlays 0 0 0 0 345,000 Total CenterPlace Division $ 772,993 $ 801,436 $ 802,712 $ 882,223 $ 1,261,208 76 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2017 Budget The General Govemment Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall rent/bond payments and and related utilities; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Supplies PEG COSV Small tools & Minor Equip Business Registrations Employee Recognition -Operating Supplies Employee Recognition & Safety Program Office & Operating Supplies Small Tools & Minor Equipment Computer Hardware - Non Capital Computer Software - Non Capital Fuel Office & Operating Supplies Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 336 $ 0 S 0 $ 3,700 $ 0 293 0 0 500 0 13 2,667 1,490 3,000 3,000 1,925 0 299 0 0 937 0 187 0 0 4,114 3,738 7,443 4,000 7,250 35,165 30,671 38,277 26,900 107,700 6,519 32,631 5,093 34,500 12,500 3 104 0 0 0 10,313 8,418 16,753 15,000 15,000 59,618 78,229 69,542 87,600 145,450 Other Services & Charges Professional Services - Misc Studies 87,229 117,149 22,907 235,500 200,000 Accounting & Auditing 70,119 66,714 77,474 80,000 90,000 Uncollectible Accounts Expense 0 0 2,095 0 0 Postage 1,168 316 10,428 1,500 2,500 Telephone Service 9,088 8,790 8,168 9,000 9,000 Cell Phones 1,561 1,335 949 1,600 1,500 Internet Service 13,994 10,404 11,458 11,000 11,800 City Wide Records Management 0 3,610 5,870 10,000 10,000 City Hall Rent 425,246 412,681 426,964 439,000 513,100 Facility Repairs & Maintenance 1,430 1,318 8,897 5,000 5,000 Interfund Vehicle Lease 0 0 0 500 1,000 Equip Repair& Maint-Hardware Support 23,457 51,617 40,450 42,000 31,400 IT Support 71,221 13,323 20,855 28,300 72,700 Software Licenses & Maintenance 90,502 66,369 65,353 73,100 70,940 Merchant Charges (Bankcard Fees) 1,347 1,765 231 2,000 2,000 Equip Rental 3,300 3,300 1,921 3,300 4,260 Printing & Binding 432 0 536 0 500 Miscellaneous Services 5,938 2,143 5,256 10,000 10,000 Vehicle Rental 1,559 0 0 1,500 0 General Operating Leases: Computer 41,039 49,645 45,347 51,000 51,000 Economic Development -Site Selector 8,813 9,139 8,542 10,000 10,000 Professional Services - Economic Devel. 89,041 87,498 70,330 0 0 Contracted economic dev. 0 0 16,560 43,000 0 City Economic Development 202,430 196,877 153,350 0 0 Professional Services - Social Services 55,809 61,724 90,974 0 0 Alcohol Treatment: Liquor Excise Tax 1,213 3,439 5,012 0 0 Alcohol Treatment: Liquor Profits 16,279 16,258 16,131 20,000 22,000 Outside Agencies- Social Svc & Econ. Dev. 0 0 0 107,000 150,000 $ 1,222,215 $ 1,185,414 $ 1,116,058 $ 1,184,300 $ 1,268,700 (continued to next page) 77 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2017 Budget Intergovernmental Services Election Costs Voter Registration Taxes and assessments Spokane County Air Pollution Authority Budget Summary, continued 2013 Actual 2014 Actual 2015 Actual $ 85,304 $ 0 $ 16,347 87,964 84,764 97,091 7,278 6,909 5,617 115,720 115,915 115,915 296,266 207,588 234,970 2016 Budget 2017 Budget 87,000 $ 90,000 90,000 $ 100,000 7,500 $ 7,500 117,000 $ 131,000 301,500 328,500 Capital Outlays PEG COSV Broadcast -Office Fum. 2,131 0 0 0 0 PEG COSV Broadcast-Software/hardware 24,936 30,596 0 0 0 Copy Machine 0 0 21,145 3,500 0 Computer Software/Hardware 0 0 0 39,500 0 Compuer Hardware - Capital 15,035 68,956 0 0 10,000 Construction - Pavement Preservation 855,857 0 0 0 0 897,959 99,552 21,145 43,000 10,000 Debt Service: Principal Interest and Other Debt Service Costs 301 435 425 0 0 Interfund Payments for Service Transfer out - #106 (solid waste educ.) 0 60,000 0 0 0 Transfer out - #204 (City Hall bond payment) 0 0 0 198,734 397,350 Transfer out - #303 (pines underpass design) 0 0 0 0 1,200,000 Transfer out - #309 (park capital prof) 50,000 242,298 115,575 200,300 160,000 Transfer out - #310 (bond pmt > $434.6 lease) 0 0 67,600 72,500 0 Transfer out - #310 (city hall o&m costs) 0 0 271,700 271,700 0 Transfer out - #311 (pvmnt preservation) 0 888,823 920,000 943,800 953,200 Transfer out - #312 (capital reserve fund) 7,826,207 2,443,507 1,783,512 1,828,723 0 Transfer out - #501 (CenterPlace kitchen reserve) 0 0 0 0 36,600 Transfer out - #502 (risk management) 319,000 325,000 325,000 325,000 350,000 8,195,207 3,959,628 3,483,387 3,840,757 3,097,150 Miscellaneous SCRAPS pass through 0 57,259 1,099 1,100 1,300 Supplies - 10th Anniversary 3,818 0 0 0 0 Advertising - 10th Anniversary 12,030 0 0 0 0 City Hall Remodel 0 0 12,842 0 0 15,848 57,259 13,941 1,100 1,300 Nonrecurring - Capital Copy Machine 0 0 0 0 20,000 Computer Hardware - Capital 0 0 65,610 95,000 80,000 Computer Software - Capital 0 20,789 18,931 13,000 0 Total Governmental Division $ 10,687,414 $ 5,608,894 $ 5,024,009 $ 5,566,257 $ 4,951,100 78 Fund: 101 Street Fund Spokane Valley 2017 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and non -motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient coordinate convenient interconnect to the regional transportation system. Maintenance work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control and many other street maintenance and repair activities. Accomplishments for 2016 • Optimized traffic signals on selected corridors. • Applied for grants and worked with various schools to install flashing beacons at crosswalks. • Renewed contracts with private contractors for street maintenance services. • Continued to define and implement a fleet maintenance program. • Developed non -intrusive traffic signal detection replacement plan. • Replaced over 2,000 signs throughout the City. • Upgraded pedestrian indicators at all City traffic signals. • Upgraded traffic signal software at all City traffic signals. • Assisted with TAP/CMAW/STP/CDBG and TIB grant applications. Goals for 2017 • Update and implement the pavement management plan. • Implement and renew contracts with private contractors for street maintenance services. • Optimize traffic signal timings on selected corridors. • Enhance safety at selected traffic signals. • Use traffic signal software to obtain traffic counts on arterial roadways. • Develop a maintenance program for traffic signal components to address aging infrastructure. Personnel - FTE Equivalents Senior Engineer - Traffic Public Works Superintendent Maintenance/Construction Inspector Assistant Engineer - Traffic/Planning Planning Grants Engineer Total FTEs Interns Budget Summary 2013 Actual 1.0 1.0 2.0 1.0 0.0 5.0 2014 Actual 1.0 1.0 2.0 1.0 0.375 5.375 2015 Actual 1.0 1.0 2.35 1.0 0.375 5.725 1.0 2.0 2.0 2016 Budget 1.0 1.0 2.35 1.0 0.375 5.725 2017 Budget 1.0 1.0 2.35 * 1.0 0.375 5.725 2.0 2.0 For 0.5 FTE of the 2 FTEs, only 50% is budgeted to the Street Fund with the balance budgeted as part of the capital project funds (continued to next page) 79 Fund: 101 Street Fund Spokane Valley 2017 Budget Revenues Utility Tax Motor Vehicle Fuel Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Grants Transfers in Miscellaneous Non recurring insurance proceeds Total revenues Budget Summary, continued 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 2,562,722 $ 2,461,060 $ 2,257,184 $ 2,340,000 $ 2,200,000 1,868,055 1,878,476 1,935,629 2,004,900 2,040,300 O 0 0 0 98,868 O 0 0 50,000 50,000 2,920 2,037 3,212 3,000 4,000 172,530 15,150 0 0 0 27,375 23 0 0 0 14,702 9,414 25,167 10,000 10,000 O 0 0 46,000 0 4,648,304 4,366,160 4,221,192 4,453,900 4,403,168 Expenditures Wages, Payroll Taxes & Benefits 582,013 681,165 738,144 734,604 746,872 Supplies 108,110 119,742 116,659 111,500 105,000 Services & Charges 2,152,294 2,030,250 2,041,934 2,133,754 2,168,151 Snow Operation 485,717 508,353 465,064 430,000 468,000 Intergovernmental Payments 797,275 876,268 707,315 770,000 795,000 Transfers out - #001 39,700 39,700 39,700 39,700 39,700 Transfers out - #311 (pvmnt pres) 282,000 282,000 206,618 67,342 67,342 Transfers out - #501 (non -plow) 10,777 10,777 12,077 31,000 23,250 Transfers out - #501 (plow replace) 150,000 75,000 0 40,000 77,929 Signal Detection Replacement Program 0 0 0 0 40,000 Traffic Signal Replacement Program 0 0 0 0 200,000 Capital construction and equipment 205,621 100,894 155,849 0 0 Nonrecurring Expenditures Durable striping at Trent & Argonne 0 0 0 0 75,000 Spare traffic signal equipment 0 0 0 0 30,000 Battery backups for intersections 0 0 0 0 15,000 Traffic Signal Cabinet Replacement 0 0 0 46,000 0 Maintenance facility storage unit 0 0 0 5,000 0 Signal detection equipment upgrades 0 0 0 20,000 0 Total expenditures 4,813,507 4,724,149 4,483,360 4,428,900 4,851,244 Revenues over (under) expenditures (165,203) (357,989) (262,168) 25,000 (448,076) Beginning fund balance 2,228,437 2,063,234 1,705,245 1,443,077 1,468,077 Ending fund balance $ 2,063,234 $ 1,705,245 $ 1,443,077 $ 1,468,077 $ 1,020,001 80 Fund: 103 Paths & Trails Fund Spokane Valley 2017 Budget The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2017 the Municipal Research and Services Center estimates the distribution back to cities will be $21.76 per person. Based upon a City of Spokane Valley population of 94,160 (per the Washington State Office of Financial Management on April 1, 2016) we anticipate the City will collect $2,048,900 in 2017. RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon the 2017 revenue estimate this computes to $8,600. The balance or $2,040,300 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance is available. The City transferred $50,000 in 2014 and $9,300 in 2016 to the Parks Capital Projects Fund #309 to be applied towards the Phase 2 Appleway Trail Project from University to Pines. Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 7,879 $ 7,923 $ 8,226 $ 8,500 $ 8,600 51 34 0 0 0 7,930 7,957 8,226 8,500 8,600 0 0 0 0 0 0 50,000 0 9,300 0 0 50,000 0 9,300 0 Revenues over (under) expenditures 7,930 (42,043) 8,226 (800) 8,600 Beginning fund balance 63,941 71,871 29,828 38,054 37,254 Ending fund balance $ 71,871 $ 29,828 $ 38,054 $ 37,254 $ 45,854 81 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2017 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual 2014 Actual 0 $ 0 0 2015 Actual 2016 Budget 2017 Budget O $ 182,236 $ 377,000 $ 377,000 O 111 0 0 O 182,347 377,000 377,000 0 0 0 0 0 0 0 0 0 0 0 0 O 182,347 377,000 377,000 O 0 182,347 559,347 0 $ 0 $ 182,347 $ 559,347 $ 936,347 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2017 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge made for the fumishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Tourism Promotion Transfers out- #001 Transfers out- #309 Total expenditures Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 518,672 $ 549,267 $ 581,237 $ 580,000 $ 580,000 387 299 484 300 500 519,059 549,566 581,721 580,300 580,500 458,904 546,545 484,968 499,350 604,000 30,000 30,000 30,000 30,000 30,000 0 0 68,000 60,650 0 488,904 576,545 582,968 590,000 634,000 Revenues over (under) expenditures 30,155 (26,979) (1,247) (9,700) (53,500) Beginning fund balance 206,772 236,927 209,948 208,701 199,001 Ending fund balance $ 236,927 $ 209,948 $ 208,701 $ 199,001 $ 145,501 82 Fund: 106 Solid Waste Fund Spokane Valley 2017 Budget In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. During 2016, the City received a payment in the amount of $56,035, which was receipted in the Street Fund #101 to offset road maintenance costs. The contract with Sunshine Recyclers does not include curbside pickup which remains optional for citizens and is available by subscription through Waste Management and Sunshine Disposal, Inc. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5 -year period, which equates to a payment of annually of $40,425 in the years 2015 through 2019. Revenues Sunshine administrative fee Investment interest Grant Proceeds Transfer in - #001 Total revenues Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget 0 $ 0 $ 125,000 $ 125,000 $ 125,000 0 0 0 0 0 0 0 0 53,500 26,800 0 60,000 0 0 0 0 60,000 125,000 178,500 151,800 Expenditures Education & Contract Administration 0 52,661 49,040 138,075 111,375 Transfers out - #001 (reimbursement) 0 0 40,425 40,425 40,425 Total expenditures 0 52,661 89,465 178,500 151,800 Revenues over (under) expenditures 0 7,339 35,535 0 0 Beginning fund balance 0 0 7,339 42,874 42,874 Ending fund balance $ 0 $ 7,339 $ 42,874 $ 42,874 $ 42,874 83 Fund: 107 PEG Fund Spokane Valley 2017 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Transfer in from fund #001 Total revenues Expenditures PEG Reimbursement - CMTV New City Hall Council Chambers Capital Outlay Total expenditures Budget Summary 2013 Actual 2014 Actual O $ 0 0 0 2015 Actual 2016 Budget 2017 Budget 0 $ 81,806 $ 90,000 $ 80,000 O 0 0 0 O 267,333 0 0 O 349,139 90,000 80,000 O 0 0 117,000 0 O 0 0 25,000 250,000 O 0 47,957 12,500 12,500 O 0 47,957 154,500 262,500 Revenues over (under) expenditures 0 0 301,182 (64,500) (182,500) Beginning fund balance 0 0 0 301,182 236,682 Ending fund balance $ 0 $ 0 $ 301,182 $ 236,682 $ 54,182 84 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley 2017 Budget The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers -in Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual 2014 Actual 0 $ 0 0 50,787 50,787 (50,787) 2015 Actual O $ 0 0 2016 Budget 0 $ 0 0 2017 Budget 0 $ 0 0 0 0 0 O 0 0 0 O 0 0 0 O 0 0 0 350,787 300,000 300,000 300,000 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2017 Budget The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current $5.5 million balance or $3.29 million. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2017 Budget Message located near the front of this budget document. Revenues Investment Interest Transfer -in Total revenues Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 6,971 $ 4,697 $ 8,590 $ 6,500 $ 21,900 0 0 0 0 0 6,971 4,697 8,590 6,500 21,900 Expenditures Operations 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over (under) expenditures 6,971 4,697 8,590 6,500 21,900 Beginning fund balance 5,441,531 5,448,502 5,453,199 5,461,789 5,468,289 Ending fund balance $ 5,448,502 $ 5,453,199 $ 5,461,789 $ 5,468,289 $ 5,490,189 85 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2017 Budget The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2016 and 2017 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfer -in #001 FEMA Grant Proceeds Total revenues Expenditures Snow removal Total expenditures Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 677 $ 455 $ 833 $ 600 $ 600 0 0 0 16,418 0 0 0 0 38,510 0 677 455 833 55,528 600 O 0 60,381 500,000 500,000 O 0 60,381 500,000 500,000 Revenues over (under) expenditures 677 455 (59,548) (444,472) (499,400) Beginning fund balance 502,888 503,565 504,020 444,472 500,000 Ending fund balance $ 503,565 $ 504,020 $ 444,472 $ 0 $ 600 Fund: 123 Civic Facility Replacement Fund Spokane Valley 2017 Budget This fund was initially created to set aside money for the eventual replacement of CenterPlace and the police precinct building located on East Sprague Avenue, and the source of funds had in prior years been an annual transfer from the General Fund. Beginning in 2013, however, the City made the decision to no longer set money aside in this fund for future building replacements and instead decided to commit the entire fund balance of Fund #123 to a pavement preservation program that is operated through Pavement Preservation Fund #311. This is in recognition of the fact that addressing deteriorating streets in a timely manner is a much higher priority in the present than setting money aside for buildings that will need replaced in the distant future. It was the City's conclusion that to both set money aside for the replacement of CenterPlace now while at the same time repaying the 2014 LTGO bonds (see Fund #204 discussion) that were issued to finance the construction of CenterPlace is essentially asking the same generation of taxpayers/citizens to pay for the same structure twice - the initial construction and the replacement. The $2.4 million fund balance that existed at the end of 2012 will be completely depleted due to transfers for pavement preservation in 2016. Revenues Investment Interest Transfers in- #001 Total revenues Expenditures Transfers out- #311 Total expenditures Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 1,608 $ 1,083 $ 1,323 $ 700 $ O 0 0 0 1,608 1,083 1,323 700 0 0 0 616,285 616,284 616,284 559,808 0 616,285 616,284 616,284 559,808 0 Revenues over(under)expenditures (614,677) (615,201) (614,961) (559,108) 0 Beginning fund balance 2,403,947 1,789,270 1,174,069 559,108 0 Ending fund balance $ 1,789,270 $ 1,174,069 $ 559,108 $ 0 $ 0 86 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2017 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2017, the outstanding balance on this portion of the bond issue will be $5,065,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301 and #302). At January 1, 2017, the outstanding balance on this portion of the bond issue will be $995,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2017, the outstanding balance on the bond issue will be $7,200,000. Revenues Spokane Public Facilities District 2014 LTGO Bond issue proceeds Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Expenditures Debt Service Payment - CenterPlace Debt Service Payment - Roads Debt Service Payments - City Hall 2003 LTGO Bond retirement 2014 LTGO Bond issue costs Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual $ 437,120 0 0 92,951 92,952 2014 Actual $ 441,520 7,661,000 0 93,152 93,151 2015 Actual 2016 Budget 2017 Budget $ 373,800 $ 380,300 $ 379,750 0 0 0 0 198,734 397,350 82,150 83,400 79,426 82,150 83,400 79,425 623,023 8,288,823 538,100 745,834 935,951 437,120 441,520 374,083 380,300 379,750 185,903 186,303 164,017 166,800 162,900 O 0 0 198,734 397,350 O 7,549,000 0 0 0 O 112,000 0 0 0 623,023 8,288,823 538,100 745,834 940,000 0 0 0 0 (4,049) 4,049 4,049 4,049 4,049 4,049 $ 4,049 $ 4,049 $ 4,049 $ 4,049 $ 0 87 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2017 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 1 - Taxes Investment Interest Total revenues Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 707,104 $ 790,781 $ 1,065,789 $ 1,000,000 $ 800,000 1,138 793 1,654 1,000 1,700 708,242 791,574 1,067,443 1,001,000 801,700 Expenditures Transfers out - #204 92,951 89,559 82,150 83,400 79,426 Transfers out - #303 589,534 58,607 567,113 742,503 437,002 Transfers out - #311 (pavement preservation) 150,000 184,472 251,049 365,286 660,479 Transfers out - #314 (Barker Grade Separation) 0 0 0 20,000 280,079 Total expenditures 832,485 332,638 900,312 1,211,189 1,456,986 Revenues over (under) expenditures (124,243) 458,936 167,131 (210,189) (655,286) Beginning fund balance 1,092,264 968,021 1,426,957 1,594,088 1,383,899 Ending fund balance $ 968,021 $ 1,426,957 $ 1,594,088 $ 1,383,899 $ 728,613 88 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2017 Budget This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local govemment for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 2 - Taxes Investment Interest Total revenues Expenditures Transfers out - #101 Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual $ 614,929 1,349 616,278 2014 Actual $ 776,648 909 777,557 2015 Actual $ 1,065,789 1,662 1,067,451 2016 Budget $ 1,000,000 1,000 1,001,000 2017 Budget $ 800,000 1,700 801,700 27,375 23 0 0 0 92,951 89,559 82,150 83,400 79,425 153,243 501,736 331,099 382,816 1,173,230 150,000 184,472 251,049 365,286 660,479 423,569 775,790 664,298 831,502 1,913,134 192,709 1,767 403,153 169,498 (1,111,434) 1,130,670 1,323,379 1,325,146 1,728,299 1,897,797 $ 1,323,379 $ 1,325,146 $ 1,728,299 $ 1,897,797 $ 786,363 89 Fund: 303 Street Capital Projects Fund Spokane Valley 2017 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302, and sometimes Stormwater Management Fund #402. Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget Revenues Grant Proceeds $ 2,870,539 $ 1,825,974 $ 8,223,959 $ 8,149,606 $ 3,756,320 Developer Contribution 0 541 363,894 275,087 40,097 Miscellaneous 78 21 87 0 0 WSDOT - Safe Routes 604,811 0 0 0 0 Transfers in - #101 138 5,038 123,955 0 0 Transfers in -#301 589,535 29,647 567,113 742,503 437,002 Transfersin-#302 153,243 530,695 331,099 382,816 1,173,230 Transfers in - #311 77,720 0 0 0 0 Transfers in - #312 Appleway Landscaping 8,348 253,645 0 0 0 Transfers in - #312 Sullivan Rd W Bridge 0 443,688 42,730 1,467,779 10,000 Transfers in - #312 Pines Underpass Pinecroft 0 0 0 0 0 Transfers in - #312 Euclid Ave - Flora to Barker 0 0 0 50,000 1,750,000 Total revenues 4,304,412 3,089,249 9,652,837 11,067,791 7,166,649 Expenditures 005 Pines/Mansfield, Wilbur Rd. to Pines 228,275 0 0 0 0 060 Argonne Rd Corridor Upgrade SRTC 06-31 33,665 206,188 1,248,474 0 0 061 Pines (SR27) ITS Improvement SRTC 06-26 1,000,462 67 0 0 0 112 Indiana Ave. Extension - 3600 3,877 0 0 0 0 113 Indiana /Sullivan Intersection PCC 96,313 113 0 0 0 115 Sprague Ave Resurfacing -Evergreen to Sulliva 11,799 0 0 0 0 123 Mission Ave -Flora to Barker 5,647 40,012 37,956 332,566 500,000 141 Sullivan & Euclid PCC 0 49,556 9,848 1,981,060 2,150,000 142 Broadway @ Argonne/Mullan 73,792 3,564 17,771 0 0 145 Spokane Valley -Millwood Trail 429 1,924 0 0 0 146 24th Ave Sidewalk - Adams to Sullivan 270,962 0 0 0 0 149 In -House Design - Sidewalk Infill 187,148 288,304 8,177 5,000 0 154 Sidewalk & Transit Stop Accessibility 4,991 435 0 0 0 155 Sullivan Rd W Bridge Replacement 819,702 925,421 6,482,244 5,237,650 10,000 156 Mansfield Ave. Connection 137,578 669,533 712,689 5,000 0 159 University Rd / 1-90 Overpass Study 170,805 32,716 2,842 0 0 160 Evergreen - 16th to 32nd reconstruction 1,069 0 0 0 0 166 Pines Rd (SR27) & Grace Ave. Intersect study 28,093 50,516 47,322 491,331 333,224 167 City wide safety improvements 1,722 12,159 315,032 228,127 5,000 168 Wellesley Ave & Adams rd. sidewalk 638,773 3,318 0 0 0 169 Argonne/Mullan corridor safety - Indiana to Bro 53,463 558 0 0 0 (continued to next page) 90 Fund: 303 Street Capital Projects Fund Spokane Valley 2017 Budget 2013 Actual 2014 Actual 2015 Actual Expenditures, continued 170 Argonne Rd - Empire to Knox 118,990 0 0 171 Sprague aver ADA sdwlk improvement (Havar 100,316 0 0 175 Sullivan UP Tracks UC (SB) Resurfacing 175,955 0 0 176 Appleway Trail Design 103,303 0 0 177 Sullivan Road Corridor Traffic Study 38,139 106,305 19,332 181 Citywide Traffic Sign Upgrade 100,956 96,561 0 185 Appleway Landscaping - Phase 1 8,348 253,695 0 191 Vista Rd BNSF Xing Safety 4,880 48,501 190 196 8th Avenue - McKinnon to Fancher 0 264,439 396 201 ITS Infill Project Phase 1 (PE START 2014) 0 149 37,884 205 Sprague/Barker Intersection Improvement 0 191 13,132 206 Sprague/Long Sidewalk Project 0 7,513 304,933 207 Indiana & Evergreen Transit Access Improv. 0 0 3,345 210 Alcazar Driveway Reconstruction 0 7,902 0 211 Sullivan Trent to Wellesley 0 3,465 100,649 213 Sprague / Thierman Intersection 0 5,038 0 220 Houk-Sinto-Maxwell St Preservation 0 0 15,555 221 McDonald Rd Diet (16th to Mission) 0 0 7,229 222 Citywide Reflective Signal Backplates 0 0 0 223 Pines Rd Underpass @ BNSF & Trent 0 0 2,000 224 Mullan Rd Street Preservation Project 0 0 133,069 229 32nd Ave Preservation Project 0 0 0 234 Seth Woodard Sidewalk Improvements 0 0 6,204 238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 0 0 0 239 Bowdish Sidewalk - 8th to 12th 0 0 0 xxx N. Sullivan Corridor ITS Projects (PE start 201 0 0 0 xxx Euclid Ave. - Flora to Barker 0 0 0 xxx 9th Ave. Sidewalk 0 0 0 xxx Sullivan/Wellesley Intersection 0 0 0 xxx Contingency 0 0 0 xxx Argonne Rd. Preservation 0 0 123,955 STEP Projects (106,129,130,131,151,152) 236 0 0 Misc. Road Projects 814 0 0 Total expenditures 4,420,503 3,078,147 9,650,228 11,067,791 7,166,649 2016 Budget 0 0 0 0 0 0 0 0 0 271,357 0 5,000 0 0 0 0 0 559,200 40,500 0 0 0 361,000 350,000 400,000 0 50,000 0 0 750,000 0 0 0 2017 Budget 0 0 0 0 0 0 0 0 0 300,000 40,097 0 5,000 0 0 0 0 5,000 36,000 0 0 2,500 5,000 5,000 471,342 110,486 1,750,000 240,000 198,000 1,000,000 0 0 0 Revenues over (under) expenditures (116,091) 11,102 2,608 0 0 Beginning fund balance 177,918 61,827 72,930 75,538 75,538 Ending fund balance $ 61,827 $ 72,930 $ 75,538 $ 75,538 $ 75,538 91 Fund: 309 Park Capital Projects Fund Spokane Valley 2017 Budget The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing typically consists of an annual transfer from the General Fund #001; however in some years the City will utilize money set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project. Revenues Grant Proceeds FEMA Grant Proceeds - Windstorm Transfers in - #001 (General Fund) Transfers in - #103 (Paths & Trails) Transfers in - #105 Transfers in - #312 (Capital Reserve) Investment Interest Contributions and Donations Total revenues Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 0 $ 0 $ 1,560 $ 410,132 $ 3,217,267 O 0 0 21,875 0 50,000 242,298 115,575 267,525 160,000 O 50,000 0 9,300 0 O 0 68,000 60,650 0 O 911,433 524,812 72,940 561,915 660 444 813 500 800 25,000 7,850 0 0 0 75,660 1,212,025 710,760 842,922 3,939,982 Expenditures City entry sign 0 0 0 70,000 0 172 CenterPlace S. Landscape Development 9,131 0 0 0 0 176 Appleway Trail -Phase 1 (Univ. to Pines) 0 961,482 524,569 9,300 0 195 Discovery Playground equipment 16,172 51,280 0 0 0 203 5 Sand volleyball courts at Browns Park 0 14,390 241,481 0 0 208 Old Mission Trailhead 0 49,798 68 0 0 209 Park signs (3) 0 19,319 0 0 0 216 Edgecliff sewer connection 0 9,518 0 0 0 217 Edgecliff picnic shelter 0 7,297 104,257 0 0 225 Pocket dog park - phase 1 0 0 108,436 400 0 227 Appleway Trail (Pines to Evergreen) 0 0 1,803 206,297 1,925,957 231 Old Mission Trailhead Landscaping 0 0 47,066 0 0 232 Shade Structure: Discovery Park 0 0 36,341 0 0 237 Appleway Trail (Sullivan to Corbin) 0 0 0 276,775 1,853,225 241 Pocket dog park - phase 2 0 0 0 81,300 0 242 Browns Park Splashpad 0 0 0 146,500 0 243 Browns Park championship volleyball 0 0 0 60,650 0 244 Park signs (3) 0 0 0 20,500 0 245 Terrace View playground equip (Windstorm 0 0 0 59,100 0 Edgecliff Park Splashpad 0 0 0 0 125,000 Total expenditures 25,303 1,113,084 1,064,019 930,822 3,904,182 Revenues over (under) expenditures 50,357 98,941 (353,259) (87,900) 35,800 Beginning fund balance 302,422 352,779 451,720 98,461 10,561 Ending fund balance $ 352,779 $ 451,720 $ 98,461 $ 10,561 $ 46,361 92 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2017 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond by October 2017, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual construction of a new City Hall facility. These transfers continued in 2016: • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%. • The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General Fund. These amounts will be transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the current City Hall location in years in which the City has both a lease payment and a bond payment for the new City Hall building. Budget Summary 2013 Actual Revenues Investment Interest $ 1,771 Sale of Land 0 Miscellaneous 0 Transfers in- #001: 2014 Actual $ 1,193 839,285 0 2015 Actual 2016 Budget 2017 Budget $ 2,113 $ 1,200 $ 1,200 0 0 0 0 0 0 -Future C.H. bond pmt> $434.6k lease pmt 0 0 67,600 72,500 0 -Future C.H. o&m costs 0 0 271,700 271,700 0 Transfers in- #312 0 0 58,324 0 0 Total revenues 1,771 840,478 399,737 345,400 1,200 Expenditures West Gateway at Thierman 9,942 0 0 0 0 Transfers out- #001: 0 0 0 198,734 490,500 Professional services 0 22,831 0 0 0 Capital Outlay - City Hall 0 0 1,136,738 0 0 Total expenditures 9,942 22,831 1,136,738 198,734 490,500 Revenues over (under) expenditures (8,171) 817,647 (737,001) 146,666 (489,300) Beginning fund balance 1,110,074 1,101,903 1,919,550 1,182,548 1,329,214 Ending fund balance $ 1,101,903 $ 1,919,550 $ 1,182,548 $ 1,329,214 $ 839,914 93 Fund: 311 Pavement Preservation Fund Spokane Valley 2017 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. During the 2011 Budget the City Council opted to: • Make an initial transfer of $500,000 from the Civic Facilities Capital Projects Fund #310, and additionally transfer an amount equivalent to 40% of the General Fund's audited fund balance that exceeded $26,000,000 as of December 31, 2010. The 2010 ending fund balance was $27,461,703 which resulted in an additional 2011 transfer of $584,681 ((=$27,461,703 - $26,000,000) x 40%) bringing the total transfers to $1,084,681. there were no pavement preservation expenditures from this fund in 2011. • In the 2012 Budget the City Council opted to transfer 100% of the General Fund unreserved fund balance in excess of $26,000,000 to Fund #311 which computed out to $2,045,203 (_ $28,045,203 - $26,000,000). Pavement preservation expenditures in 2012 totaled $2,181,451. • In the 2013 Budget development process the City committed to finance pavement preservation at a level equivalent to 6% of 2013 General Fund recurring expenditures which computed out to $2,054,141 (_ $34,235,677 x 6%). This was funded with an appropriation of $855,857 directly from the General Fund plus an additional appropriation of $1,198,284 in Fund #311. Sources of financing for the fund #311 appropriation included transfers -in from Fund #101 of $282,000; #123 of $616,284; #301 of $150,000 and #302 of $150,000. With an additional $35,945 in grant revenue this brought total 2013 pavement preservation revenues to $2,092,886, which financed $2,243,010 in projects in 2013 (=$855,857 in Fund #001 and $1,387,153 in Fund #311). • In the 2014 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,156,051 (=$35,934,187 x 6%). This was financed with transfers from a number of City funds including $888,823 from the General Fund #001; $282,000 from Fund #101; $616,284 from Fund #123; $184,472 from Fund #301 and $184,472 from Fund #302. With an additional $2,042,665 in grant revenue this brought total 2014 pavement preservation revenues to $4,200,619, which helped finance $3,077,215 of projects in 2014. • In the 2015 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,245,133 (=$37,418,882 x 6%). This was financed with transfers from a number of City funds including $920,000 from the General Fund #001; $206,618 from Fund #101; $616,284 from Fund #123; $251,049 from Fund #301 and $251,049 from Fund #302. With an additional $835,224 of grant revenue this brought total 2015 pavement preservation revenues to $3,083,613, which helped finance $2,400,407 of projects in 2015. • In the 2016 Budget development process the City again committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures which computed out to $2,301,500 (=$38,357,999 x 6%). This was financed with transfers from a number of City funds including $943,800 from the General Fund #001; $67,342 from Fund #101; $559,808 from Fund #123; $365,286 from Fund #301 and $365,286 from Fund #302. With an additional $2,063,000 of grant revenue this brings anticipated 2016 pavement preservation revenues to $4,364,522, which are anticipated to finance $4,500,000 of projects in 2016. • The 2017 Budget is again being developed to set aside City funds equivalent to 6% of General Fund recurring expenditures which computes out to $2,341,500 (=$39,039,477 x 6%). This is being financed with transfers from a number of City funds including $953,200 from the General Fund #001; $67,342 from Fund #101; $660,479 from Fund #301 and $660,479 from Fund #302. With an additional $340,800 of grant revenue this brings anticipated 2017 pavement preservation revenues to $2,682,300. The 2017 Budget is anticipated to finance $3,000,000 of projects in 2017. The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City will have to rely more heavily on the REET funds going forward. We have determined that the 2017 funding level of $2,341,500 is sustainable through 2021 assuming a General Fund contribution of $953,200, a Street Fund contribution of $67,342, and a collective contribution of $1,320,958 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for re -appropriation in subsequent years. (continued to next page) 94 Fund: 311 Pavement Preservation Fund Spokane Valley 2017 Budget Please see the following page for a list of proposed / potential projects in 2017. Revenues Transfers in - #001 Transfers in - #101 Transfers in - #123 Transfers in - #301 Transfers in - #302 Investment Interest Grants Miscellaneous Total revenues Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2013 Actual $ 0 282,000 616,284 150,000 150,000 2,750 35,945 50 2014 Actual $ 888,823 282,000 616,284 184,472 184,472 1,853 2,042,715 0 1,237,029 4,200,619 1,387,153 3,021,922 0 55,293 1,387,153 3,077,215 (150,124) 1,123,404 948,733 798,609 $ 798,609 $ 1,922,013 2015 Actual $ 920,000 206,618 616,284 251,049 251,049 3,389 835,224 0 2016 Budget $ 943,800 67,342 559,808 365,286 365,286 0 2,063,000 0 2017 Budget $ 953,200 67,342 0 660,479 660,479 0 340,800 0 3,083,613 4,364,522 2,682,300 2,358,976 4,500,000 3,000,000 41,432 50,000 50,000 2,400,407 4,550,000 3,050,000 683,206 (185,478) (367,700) 1,922,013 2,605,219 2,419,741 $ 2,605,219 $ 2,419,741 $ 2,052,041 (continued to next page) 95 Fund: 311 Pavement Preservation Fund Spokane Valley 2017 Budget Based upon recommendations in the Pavement Management Plan Update along with field verification by Public Works staff we are recommending the following preliminary project list of pavement preservation projects in 2017: ARTERIAL STREETS FROM TO Dishman Mica (NB Lanes) 8th Appleway Blvd 8th Ave Havana Dearborn 8th Ave Carnahan McKinnon Mission Pines Evergreen Indiana Mirabeau Evergreen RESIDENTIAL STREETS FROM TO Saltese Road Houk Road McDonald Road Saltese Road McDonald Road 24th Ave Fox, Fox Ct 37th 35th 2nd Ave, Best to End Best Road East of Adam, End Contingency Prosect List ARTERIAL STREETS FROM TO University Road 16th Ave 24th Ave University Road 24th Ave Dishman Mica RESIDENTIAL STREETS FROM TO 28th Ave Dishman Mica Bowdish Road Skipworth Rd 24th Ave 16th Ave Walnut Rd 16th Ave 8th Ave Please note: Further investigation, testing and evaluation will be necessary to finalize these lists. 96 Fund: 312 Capital Reserve Fund Spokane Valley 2017 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 and this was followed with a 2014 General Fund transfer of $2,443,507, 2015 General Fund transfer of $1,783,512, and 2016 General Fund transfer of $1,828,723. Projects approved by City Council from this fund thus far have included: • $21,139 for business route signage in 2013 • $57,601 for Balfour Park / Library site development • $261,993 for Appleway Landscaping • $2,320,000 for the City's share of the $15.3 million Sullivan Road West Bridge Replacement • $2,410,573 for construction of various sections of the Appleway Trail. • $5,199,664 for construction of a new City Hall building. Commitments to future projects include: • $700,000 towards a Barker Road / BNSF Grade Separation project. • $500,000 towards a Pines Road / BNSF Grade Separation project. • $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer. Future projects are yet to be determined. Revenues Transfers in #001 Developer Contribution Investment Interest Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 7,826,207 $ 2,443,507 $ 1,783,512 $ 1,828,723 $ 3,180 4,675 0 0 0 0 0 0 Total revenues 7,829,387 2,448,182 1,783,512 0 0 1,000 1,828,723 1,000 Expenditures Business Route Signage 21,139 0 0 0 0 Balfour Park / Library site development 57,601 0 0 0 0 Transfers out #303 - Appleway Landscaping 8,348 253,645 0 0 0 Transfers out #303 - Pines Rd Underpass 0 0 0 0 0 Transfers out #303 - Sullivan Rd W Bridge 0 443,688 42,730 1,467,779 10,000 Transfers out #303 - Euclid Ave - Flora to Bat 0 0 0 50,000 1,750,000 Transfers out #309 - Appleway Trail -Univ to I 0 911,433 524,812 0 0 Transfers out #309 - Appleway Trail -Pines-E 0 0 0 27,850 260,005 Transfers out #309 - Appleway Trail -Sullivan. 0 0 0 45,090 301,910 Transfers out #310 - City Hall 0 0 58,324 0 0 Transfers out #313 -City Hall 0 0 5,162,764 0 0 Transfers out #314 - Pines Grade Separation 0 0 0 500,000 0 Total expenditures 87,088 1,608,766 5,788,630 2,090,719 2,321,915 Revenues over (under) expenditures 7,742,299 839,416 (4,005,118) (261,996) (2,320,915) Beginning fund balance 0 7,742,299 8,581,715 4,576,597 4,314,601 Ending fund balance $ 7,742,299 $ 8,581,715 $ 4,576,597 $ 4,314,601 $ 1,993,686 97 Fund: 313 City Hall Construction Fund Spokane Valley 2017 Budget This fund was created to account for the architectural and construction costs for a City Hall building. The building is anticipated to be completed in Fall of 2017. Funding for the construction will come from a combination of an interfund transfer from the Capital Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of $7.9 million. Land for the building site was acquired in 2015 through a purchase in the Civic Facilities Fund #310. Revenues Transfers in #312 Investment Interest Budget Summary 2013 Actual $ 2014 Actual 2015 Actual 2016 Budget 2017 Budget 0 $ 0 $ 5,162,764 $ 7,946,088 $ 0 0 0 0 Total revenues 0 0 5,162,764 7,946,088 0 0 0 Expenditures Capital Outlay - City Hall 0 0 373,718 7,294,400 5,344,219 2016 LTGO Bond Issue Costs 0 0 0 96,515 Total expenditures 0 0 373,718 7,390,915 5,344,219 Revenues over (under) expenditures 0 0 4,789,046 555,173 (5,344,219) Beginning fund balance 0 0 0 4,789,046 5,344,219 Ending fund balance $ 0 $ 0 $ 4,789,046 $ 5,344,219 $ 0 98 Fund: 314 Railroad Grade Separation Projects Fund Spokane Valley 2017 Budget This fund was created to account for the design and construction costs of various railroad grade separation projects that are included in the Bridging the Valley concept. Due to the anticipated size, scope, and duration of these projects, managing them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the other projects in the Street Capital Projects Fund #303 as well as keeping these projects from skewing the average volume of activity in Fund #303. Revenues for this fund consist of grant proceeds and transfers in from other City funds, such as the General Fund #001, the REET 1 Capital Project Fund #301 and the Capital Reserve Fund #312. Expenditures in the years of 2016 and 2017 are related to right-of-way acquisition and design costs for the Pines Road Underpass project and the Barker Road Overpass project. Revenues Grant Proceeds Transfers in #001 Transfers in #301 Transfers in #312 Total revenues Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget 0 $ 0 $ 0 $ 230,000 $ 489,921 0 0 0 0 1,200,000 0 0 0 20,000 280,079 0 0 0 500,000 0 0 0 0 750,000 1,970,000 Expenditures Barker BNSF Grade Separation 0 0 0 250,000 770,000 Pines Rd Underpass 0 0 0 500,000 1,200,000 Total expenditures 0 0 0 750,000 1,970,000 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 0 0 0 0 0 Ending fund balance $ 0 $ 0 $ 0 $ 0 $ 0 99 Fund: 402 Stormwater Management Fund Spokane Valley 2017 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the maintenance, improvement and expansion of the City's storm sewer system. The revenue for this fund originates from a Stormwater fee collected on behalf of the City by Spokane County. The annual fee is $21 for each single family unit and $21 per each 3,160 square feet of impervious surface for all other properties. Each increment of 3,160 square feet is know as an equivalent residential unit (ERU). Accomplishments for 2016 • Completed small works projects per the Stormwater CIP. • Completed design and construction of stormwater capital projects in the current CIP. • Started an evaluation of the Stormwater Management Program Plan to meet permit requirements. • Worked with State agencies to provide a canopy for Spokane Valley Regional Decant Facility for year-round operations. • Led and participated with Eastern Washington jurisdictions to meet effectiveness study requirements. • Coordinated public education and outreach for stormwater quality awareness with other area agencies. • Monitored the Spokane River Toxics Task Force and the Idaho Washington Aquifer Collaborative for stormwater impacts. Goals for 2017 • Continue to work on applying for appropriate and applicable stormwater grants that will help the City keep costs low. • Provide planning and design efforts for continued disconnection of stormwater piping to creeks, streams, and drainages. • Continue work on possible stormwater upgrades and swale design along Appleway near University. • Continue to lead a coordinated effort to complete permit required effectiveness studies with the best return on investment. • Evaluate the storm drain cleaning program, recommend cost saving improvements, and bid new contract for 2018. • Complete small works project per the Stormwater CIP. • Initiate field testing of a GIS -driven maintenance management program to lower risk of mistakes and increase efficiencies. Personnel - FTE Equivalents Engineer Engineering Technician II Assistant Engineer Maintenance/Construction Inspector Planning Grants Engineer Interns Budget Summary 2013 Actual 1.0 1.0 1.0 1.5 0.0 4.50 2014 Actual 1.0 1.0 1.0 1.5 0.25 4.75 2015 Actual 1.0 1.0 1.0 1.15 0.25 4.40 2.0 2.0 2.0 2016 Budget 1.0 1.0 1.0 1.15 0.25 4.40 2017 Budget 1.0 1.0 1.0 1.15 0.25 4.40 2.0 2.0 (continued to next page) 100 Fund: 402 Stormwater Management Fund Spokane Valley 2017 Budget Budget Summary, continued Recurring Activity 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget Revenues StormwaterManagementfees $ 1,869,081 $ 1,918,404 $ 1,861,368 $ 1,870,000 $ 1,860,000 Investment Interest 1,992 1,342 2,455 1,500 2,500 Miscellaneous & Grants Revenue 4,144 0 543,332 0 0 1,875,217 1,919,746 2,407,155 1,871,500 1,862,500 Expenditures Wages, Payroll Taxes & Benefits 429,853 347,503 409,709 514,132 546,421 Supplies 10,954 8,388 30,222 15,900 15,425 Services & Charges 1,169,168 985,446 1,259,766 1,113,683 1,111,076 Intergovernmental Services 25,726 204,256 241,852 67,000 50,000 Transfers out - #001 13,400 13,400 13,400 13,400 13,400 Transfers out - #501 0 0 0 11,000 12,750 1,649,101 1,558,993 1,954,949 1,735,115 1,749,072 Recurring revenues over (under) Recurring Expenditures 226,116 360,753 452,206 136,385 113,428 Nonrecurring Activity Revenues Grant proceeds 233,165 76,097 0 175,000 210,000 FEMA Grant Proceeds - Windstorm 0 0 0 48,800 0 233,165 76,097 0 223,800 210,000 Expenditures Capital - Various Projects 834,941 103,307 0 151,100 450,000 Effectiveness study 0 0 0 175,000 210,000 Watershed studies 0 0 0 0 50,000 Maintenance facility storage unit 0 0 0 5,000 0 Storm -related street sweeping 0 0 0 50,000 0 Transfers out - #303 423 0 0 0 0 Transfers out - #403 (DOE for Decant Prop 0 50,125 0 0 0 Transfers out - #403 0 120,000 0 0 0 Transfers out - #501 (new pickup) 0 25,843 0 0 0 835,364 299,275 0 381,100 710,000 Nonrecurring revenues over (under) Nonrecurring Expenditures (602,199) (223,178) 0 (157,300) (500,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures $ (376,083) $ 137,575 452,206 (20,915) (386,572) Beginning working capital 1,444,719 1,896,925 1,876,010 Ending working capital $ 1,896,925 $ 1,876,010 $ 1,489,438 101 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2017 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoring of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Prairie Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Revenues Spokane County Grant DOE - Decant Facility Grant DOT - Decant Facility Grant DOE - Broadway Retrofits Grant DOE - Sprague UIC Elimination Miscellaneous Transfers in - #402 (Stormwater) Total Revenues Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 484,343 $ 461,828 $ 533,593 $ 400,000 $ 460,000 203,609 550,710 0 0 0 85,221 100,000 0 0 0 O 49,203 0 0 0 570,331 0 1,036,603 0 0 150 0 0 0 0 O 170,125 0 0 0 1,343,654 1,331,866 1,570,196 400,000 460,000 Expenditures Broadway Retrofit 0 41,114 0 0 0 Construction- Decant Facility 299,319 893,514 0 0 0 SE Yardley Retrofits 7,109 728,565 0 0 0 Capital - Various projects 0 0 0 425,000 530,000 Sprague Swales 0 510 0 0 0 Depreciation Expense - Cap Imp 0 0 125,599 0 0 Transfers out - #402 0 0 120,000 0 0 Total Expenditures 306,428 1,663,703 245,599 425,000 530,000 Revenues over (under) expenditures $ 1,037,226 $ (331,837) 1,324,597 (25,000) (70,000) Beginning working capital (402,937) 921,660 896,660 Ending working capital $ 921,660 $ 896,660 $ 826,660 102 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2017 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. The 2017 Budget includes a new CenterPlace Kitchen Reserve that will be established through a transfer in from the General Fund in the amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated replacement cost of the significant kitchen appliances and equipment at CenterPlace. Snow Plow Replacement Program The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000 -gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. The 2016 Budget included the purchase of a tandem axle plow truck with a sander for approximately $225,000. Future replacements will be single axle plows with an estimated cost of $200,000 per plow. Snow Plow Fleet Truck# Model Year YR Acquired Age at Retirement Replacement Yr Notes 206 1996 2009 26 2022 Existing Fleet (9) Snow Plows 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 205 1996 2009 38 2034 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2019 2019 33 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck 204 becomes a backup / 206 is retired 215 2025 2025 33 2058 Truck 203 becomes a backup / 207 is retired 216 2028 2028 33 2061 Truck 205 becomes a backup / 204 is retired 217 2031 2031 33 2064 Truck 208 becomes a backup / 203 is retired 218 2034 2034 33 2067 Truck 209 becomes a backup / 205 is retired 219 2037 2037 33 2070 Truck 211 becomes a backup / 208 is retired 220 2040 2040 33 2073 Truck 210 becomes a backup / 209 is retired 221 2043 2043 33 2076 Truck 212 becomes a backup / 211 is retired (continued to next page) 103 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2017 Budget Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget Revenues Interfund Equip & Vehicle Lease $ 177,744 $ 102,744 $ 35,544 $ 106,000 $ 146,429 Transfers in - #001 (CenterPlace kitchen re 0 0 0 0 36,600 Transfers in - #101 (replacements) 0 25,849 0 0 0 Transfers in - #402 (addtl' pickup) 0 25,843 0 0 0 Investment Interest 1,176 792 1,449 1,000 2,000 Total Revenues 178,920 155,228 36,993 107,000 185,029 Expenditures Computer replacement lease 0 0 0 0 0 Software/Hardware replacement 0 0 0 0 0 Snow plow replacement 0 0 0 225,000 0 Vehicle Replacement 48,750 9,799 16,144 105,000 0 Total Expenditures 48,750 9,799 16,144 330,000 0 Revenues over (under) expenditures $ 130,170 145,429 20,849 (223,000) 185,029 Beginning working capital 1,082,719 1,228,148 1,248,997 1,025,997 Ending working capital $ 1,228,148 $ 1,248,997 $ 1,025,997 $ 1,211,026 104 Fund: 502 Risk Management Fund Spokane Valley 2017 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (VVCIA). Revenues Transfers in - #001 Investment Interest Total Revenues Expenditures Auto & Property insurance Unemployment Claims Miscellaneous Total Expenditures Budget Summary 2013 Actual 2014 Actual 2015 Actual 2016 Budget 2017 Budget $ 319,000 $ 325,000 $ 325,000 $ 325,000 $ 350,000 7 5 8 0 0 319,007 325,005 325,008 325,000 350,000 263,922 272,435 284,112 325,000 350,000 14,126 8,532 14,722 0 0 0 0 0 0 0 278,048 280,967 298,834 325,000 350,000 Revenues over (under) expenditures 40,959 44,038 26,174 0 0 Beginning working capital 83,212 124,171 168,209 194,383 194,383 Ending working capital $ 124,171 $ 168,209 $ 194,383 $ 194,383 $ 194,383 105 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2017 Total Capital Expenditures and Related Financing 23,577,550 1,790,000 360,000 262,500 717,081 1,173,230 125,000 3,000,000 2,321,915 5,344,219 450,000 530,000 0 7,463,508 40,097 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 106 SOURCE OF FUNDS #001 #101 #107 #301 #302 #309 #311 #312 #313 #402 #403 #501 2017 REET1 REET2 Park City Aquifer Equipment Expenditure Capital Capital Capital Pavement Capital Hall Stormwater Protection Rental & Developer Capital Outlay Description Budget General Street PEG Projects Projects Projects Preservatior Reserve Construction Management Area Replacemen Grants Contributions #001 General Fund 100,000 100,000 - IT capital replacements - CAD / RMS System - Police Dept. 145,000 145,000 - CenterPlace Great Room audioNisual equip. 345,000 345,000 Subtotal 590,000 590,0001 01 1 01 01 01 01 01 01 01 01 01 01 0 #101 Street Fund 40,000 40,000 - Signal detection replacement - Traffic signal replacement 200,000 200,000 - Durable striping at Trent & Argonne 75,000 75,000 - Spare traffic signal equipment 30,000 30,000 - Battery backups for intersections 15,000 15,000 Subtotal 360,000 0 1 360,0001 0 1 0 00 01 0 1 0 1 0 1 0 1 0 1 0 I 0 #107 PEG Fund 12,500 12,500 - PEG Capital outlay - New City Hall Council Chambers 250,000 250,000 Subtotal 262,500 01 0 L 262,500 1 01 01 01 OJ 01 0 L 01 01 01 01 0 #303 Street Capital Projects Fund 500,000 67,500 432,500 123 Mission Ave - Flora to barker 141 Sullivan Rd/Euclid PCC (PE/RW) 2,150,000 951,730 1,198,270 155 Sullivan Rd W Bridge Replacement 10,000 10,000 166 Pines Rd (SR27) & Grace Ave. Intersection Safety 333,224 333,224 167 Citywide Safety Improvements 5,000 5,000 201 ITS Infill Project Phase 1 300,000 74,614 225,386 205 Sprague/Barker Intersection Improvements 40,097 40,097 207 Indiana & Evergreen Transit Access Imp 5,000 5,000 221 McDonald Rd Diet (16th to Mission) 5,000 5,000 222 Citywide Reflective Signal Backplates 36,000 900 35,100 229 32nd Ave Preservation Project 2,500 2,500 234 Seth Woodard Elem Sidewalk Improvement 5,000 5,000 238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 5,000 1,000 4,000 239 Bowdish Sidewalk - 8th to 12th 471,342 207,342 264,000 xxx N. Sullivan Corridor ITS Project 110,486 14,916 95,570 xxx Euclid Ave - Flora to Barker 1,750,000 1,750,000 xxx 9th Ave. Sidewalk 240,000 48,000 192,000 xxx Sullivan/Wellesley Intersection 198,000 26,730 171,270 Contingency 1 1,000,000 100,000 100,000 800,000 Subtotal 7,166,649 01 01 01 437,0021 1,173,2301 01 0 1,760,000 01 01 01 01 3,756,3201 40,097 #309 Parks Capital Projects Fund 1,925,957 260,005 1,665,952 227 Appleway Trail - Pines to Evergreen 237 Appleway Trail - Sullivan to Corbin 1,853,225 301,910 1,551,315 - Edgecliff Park Splashpad 125,000 125,000 Subtotal 3,904,182■ 01 01 01 01 01 125,0001 01 561,9151 01 01 01 01 3,217,2671 0 #311 Pavement Preservation Fund 3,000,000 3,000,000 - Pavement preservation Subtotal 3,000,000 01 01 01 01 01 01 3,000,000 01 01 01 01 01 01 0 #313 City Hall Construction Fund 5,344,219 5,344,219 215 City Hall 5,344,219 0 I 01 01 01 01 01 01 01 5,344,219 1 01 01 01 01 0 #314 Grade Separation Fund 770,000 280,079 489,921 143 Barker BNSF Grade Separation 223 Pines Rd Underpass @ BNSF & Trent 1,200,000 1,200,000 1,970,000 1,200,000 1 01 01 280,079 1 01 01 0 01 0 1 01 01 01 489,921 1 0 #402 Stormwater Management Fund 450,000 450,000 - Capital - various projects Subtotal 450,000 01 01 01 01 01 01 0 01 01 450,0001 01 01 01 0 #403 Aquifer Protection Area Fund 530,000 530,000 - Capital - various projects Subtotal 530,000 01 01 01 01 01 01 0 01 01 01 530,0001 01 01 0 Total Capital Expenditures and Related Financing 23,577,550 1,790,000 360,000 262,500 717,081 1,173,230 125,000 3,000,000 2,321,915 5,344,219 450,000 530,000 0 7,463,508 40,097 1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 106 #001 - General Fund City Manager / City Clerk Legal Deputy City Manager Finance Human Resources Public Works City Hall Operations & Maintenance CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Center Parks & Rec - CenterPlace CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees 2011 2012 Adopted 2013 I 2014 2015 2016 Proposed 2017 Difference from 2016 to 2017 + (-) 5 5 5 5 5 5 5 0.000 3 3 3 3 3 3 3 0.000 6 7 6 6 6 6 6 0.000 11 11 10.75 11.75 11.75 11.75 11.75 0.000 2 2 2 2 2 2 2 0.000 7.5 7 7 7.375 7.375 7.375 7.375 0.000 0 0 0 0 0 0 1 1.000 (1) 3 3 2 2 2 2 2 0.000 0 0 0 0 2.5 2.65 3.65 1.000 (2) 0 0 0 0 11 11 10 (1.000) (2) 6 6 8 7 0 0 0 0.000 8.5 8.5 8 8 0 0 0 0.000 12.75 12.75 11.5 12.5 14 14 14 0.000 2 2 2 2 2 2 2 0.000 1 1 1 1 1 1 1 0.000 1 1 1 1 1 1 1 0.000 5 5 5 5 5 5 5 0.000 Total General Fund 73.750 74.250 72.250 73.625 73.625 73.775 74.775 1.000 #101 - Street Fund 4.5 5 5 5.375 5.725 5.725 5.725 0.000 #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 0.000 #402 - Stormwater Fund 4.5 4.5 4.5 4.75 4.4 4.4 4.4 0.000 Total FTEs 86.250 87.250 85.250 87.250 87.250 87.400 88.400 1.000 (1) Reflects increase of one FTE for operations and maintenance of the new City Hall building. (2) Reflects the transfer of an employee from one division to another. 107 2016 Work Force Comparison The 31 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Bellingham 84,850 741 47 Yakima 93,410 694 17 Redmond 60,560 608 19 Kirkland 84,680 583 24 Olympia 51,600 547 14 Richland 53,410 454 26 Auburn 77,060 425 1 Kennewick 79,120 369 4 Lynnwood 36,590 339 6 Pasco 70,560 337 2 Federal Way 93,670 308 8 Bothell 43,980 299 7 Bremerton 40,500 296 19 Longview 37,230 296 8 Marysville 64,940 261 9 Walla Walla 33,340 260 14 Lacey 47,540 260 1 Puyallup 39,850 253 10 Issaquah 34,590 235 8 Edmonds 40,900 220 5 Lakewood 58,800 203 7 Mount Vernon 33,730 200 29 Pullman 32,650 199 34 Wenatchee 33,510 145 3 Shoreline 54,990 127 10 Des Moines 30,570 116 12 Sammamish 61,250 86 5 Spokane Valley 94,160 85 2 Burien 50,000 63 5 Lake Stevens 30,900 63 2 University Place 32,230 44 8 AVE RAGE 294 12 Source: Association of Washington Cities Survey: 2016 Participant Data - Cities and Towns (1) Did not respond in 2016. Employee counts are 2015 statistics. 108 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2017 Position Title Grade 2017 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,535.51 City Attorney 21 8,888.39 - 13,082.08 Community Development Director 21 8,888.39 - 13,082.08 Finance Director 21 8,888.39 - 13,082.08 Public Works Director 21 8,888.39 - 13,082.08 Parks and Recreation Director 19 7,199.37 - 10,597.37 Human Resources Manager 18 6,480.26 - 9,537.16 Planning Manager 18 6,480.26 - 9,537.16 Building Official 18 6,480.26 - 9,537.16 Capital Improvements Program Manager 18 6,480.26 - 9,537.16 Development Services Manager 18 6,480.26 - 9,537.16 Deputy City Attorney 18 6,480.26 - 9,537.16 Senior Engineer - Traffic and CIP 17 5,831.91 - 8,583.09 Accounting Manager 17 5,831.91 - 8,583.09 City Clerk 16 5,248.20 - 7,724.29 Engineer 16 5,248.20 - 7,724.29 Senior Plans Examiner 16 5,248.20 - 7,724.29 Public Works Superintendent 16 5,248.20 - 7,724.29 Senior Administrative Analyst 16 5,248.20 - 7,724.29 Senior Planner 16 5,248.20 - 7,724.29 Development Services Coordinator 16 5,248.20 - 7,724.29 GIS/Database Administrator 16 5,248.20 - 7,724.29 Associate Planner 15 4,724.02 - 6,952.33 Assistant Engineer 15 4,724.02 - 6,952.33 IT Specialist 15 4,724.02 - 6,952.33 Engineering Technician II 15 4,724.02 - 6,952.33 GIS/Databace Administrator 45 /1,72/1.02 6,952.33 Economic Development Project Specialist 15 4,724.02 - 6,952.33 Human Resource Analyst 14 4,251.88 - 6,257.58 Accountant/Budget Analyst 14 4,251.88 - 6,257.58 Administrative Analyst 14 4,251.88 - 6,257.58 CenterPlace Coordinator 14 4,251.88 - 6,257.58 Planner 14 4,251.88 - 6,257.58 Building Inspector II 14 4,251.88 - 6,257.58 Plans Examiner 14 4,251.88 - 6,257.58 Public Information Officer 14 4,251.88 - 6,257.58 Engineering Technician I 14 4,251.88 - 6,257.58 Senior Permit Specialist 14 4,251.88 - 6,257.58 Code Enforcement Officer 14 4,251.88 - 6,257.58 Maintenance/Construction Inspector 13-14 3,826.38 - 6,257.58 Recreation Coordinator 13-14 3,826.38 - 6,257.58 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,631.60 Building Inspector I 13 3,826.38 - 5,631.60 Executive Assistant 13 3,826.38 - 5,631.60 Planning Technician 13 3,826.38 - 5,631.60 Deputy City Clerk 12-13 3,445.00 - 5,631.60 Senior Center Specialist 12-13 3,445.00 - 5,631.60 Human Resources Technician 12-13 3,445.00 - 5,631.60 Permit Facilitator 12 3,445.00 - 5,068.32 Help Desk Technician 12 3,445.00 - 5,068.32 Administrative Assistant 11-12 3,099.55 - 5,068.32 Permit Specialist 11-12 3,099.55 - 5,068.32 Accounting Technician 11-12 3,099.55 - 5,068.32 Maintenance Worker 11-12 3,099.55 - 5,068.32 Office Assistant II 10-11 2,789.41 - 4,561.71 Custodian 10 2,789.41 - 4,104.59 Office Assistant I 9-10 2,510.78 - 4,104.59 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 109 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 11, 2016 Department Director Approval: IE Check all that apply: ® consent ❑ old business D new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 09/26/2016 09/27/2016 09/27/2016 09/29/2016 10/03/2016 VOUCHER NUMBERS 39425 39426-39455 39456-39499; 856311 39500-39505 6918-6941 GRA TOTAL AMOUNT $4,500.00 $196,480.72 $104,580.37 $5,787.23 $3,942.00 ND TOTAL: $315,290.32 #001- General Fund 001.011.000.511. 001.013.000.513. 001.013.015.515, 001.016.000. 001.018.013,513. 001.018.014514. 001.018.016.518. 001.032.000. 001.058.050.558. 001.058.051.558. 001.058.055.558. 001.058.056.558. 001.058.057.558 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511, 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.560. 001.090.000.594. 001.090.000.595. Explanation of Fund Numbers found City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works CED - Administration CED — Economic Development CED — Development Services -Engineering CED -- Development Services -Planning CED — Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Economic General Gov't -Social Services General Gov't -Capital Outlay General Gov't -Pavement Preservation on Voucher Lists Other Funds 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 — Civil Facilities Replacement 204 — Debt Service 301 — REET 1 Capital Projects 302 - REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 --- Civic Bldg Capital Projects 311— Pavement Preservation 312 -- Capital Reserve 402 — Stormwater Management 403 — Aquifer Protection Area 501 --Equipment Rental & RepIacement 502 — Risk Management RECOMMENDED ACTION QR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vch l ist 09/2612016 8:33:40AM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 39425 9/26/2016 004950 EIGHT31 CONSULTING 1 Vouchers for bank code : apbank 1 Vouchers in this report 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 1020 313.000215.594 PROFESSIONAL SERVICES 4,500.00 Total : 4,500.00 Bank total : 4,500.00 Total vouchers : 4,500.00 Page: 1 vchlist 09/27/2016 11:20:37AM Voucher List Spokane Valley Page: eR, Bank code : apbank Voucher Date Vendor Invoice 39426 9/27/2016 001081 ALSCO 39427 9/27/2016 004046 AMERICAN ONSITE SERVICES 39428 9/27/2016 000334 ARGUS JANITORIAL LLC 39429 9/27/2016 000030 AVISTA 39430 9/27/2016 000918 BLUE RIBBON LINEN SUPPLY INC 39431 9/27/2016 003172 BROADCAST MUSIC INC 39432 9/27/2016 002615 BULLOCK, SUSAN 39433 9/27/2016 001169 CITY OF SPOKANE VALLEY LSPO 1800380 LSPO1805812 LSP01811312 A-191981 A-193016 INV013929 AUG 2016 August 2016 9783383 9785418 S0135398 S0145024 50145166 S0145171 9327145 Expenses Sept 2016 39434 9/27/2016 003317 COEUR D' ALENE PRESS, SHOSHONE N 5227712 39435 9/27/2016 005315 DILLON, JACOB Expenses Fund/Dept 001.016.000.521 001.016.000.521 001.016.000.521 001.076.300.576 001.076.300.576 001.016.000.521 001.076.300.576 101.042.000.542 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.300.576 001.013.015.515 001.011.000.511 001.076.305.575 001.013.015.515 Description/Account Amount FLOOR MAT SERVICE AT PRECINC FLOOR MAT SERVICE AT PRECINC PRECINCT FLOOR MAT SERVICE A Total : PORTABLE RESTROOMS AT PARK; PORTABLE RESTROOMS AT PARK: Total : JANITORIAL SVC: JULY 2016 Total: UTILITIES: PARKS MASTER AVISTA UTILITIES: PW MASTERAVISTA Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY ATC LINEN SERVICE AND SUPPLY ATC Total : BASE LICENSE FEE: CENTERPLAC Total : EXPENSE REIMBURSEMENT Total: PETTY CASH: 14777,80,81,83,85,86 Total : NORTH IDAHO BUSINESS JOURNP Total : 20.39 20.39 20.39 61.17 144.00 390.00 534.00 2,501.87 2,501.87 18,293.98 26,202.60 44,496.58 45.97 62.85 7,72 69.38 45.63 13.75 245.30 805.00 805.00 23.30 23.30 10.80 10.80 271.00 271.00 EXPENSE REIMBURSEMENT 11.05 Page: —4� vch l ist 09/27/2016 11:20: 37AM Voucher List Spokane Valley Page:3 ---2— Bank code : apbank Voucher Date Vendor Invoice 39435 9/27/2016 005315 005315 DILLON, JACOB 39436 9/27/2016 000278 DRISKELL, CARY 39437 9/27/2016 000795 EARTHWORKS RECYCLING INC. (Continued) Expenses 352680 39438 9/27/2016 003188 GENERAL FIRE EXTINGUISHER SERV 0059865 39439 9/27/2016 005046 GRAPHIC ART PRODUCTIONS INC 39440 9/27/2016 004993 HARBAUGH & BLOOM P.S. 39441 9/27/2016 005266 INTERNAT'L BUSINESS MACHINES 39442 9/27/2016 001635 ISS FACILITY EVENT SERVICES 39443 9/27/2016 003185 LAMB, ERIK 39444 9/27/2016 000252 LOWE'S BUSINESS ACCOUNT 540-8907 6-7-2016 8604775 1001332 1026967 1026968 1064674 Expenses Sept 2016 39445 9/27/2016 000193 NORTHWEST CHRISTIAN SCHOOL INC October 2016 39446 9/27/2016 003592 OGLEBAY RESORT & CONFERENCE September 2016 Fund/Dept 001.013.015.515 001.076.305.575 001.076.305.575 001.076.300.576 001.013.099.513 001,090.000.518 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.013.015.515 001.076.305,575 001.090.000.518 001.076.301.571 Description/Account Amount Total : EXPENSE REIMBURSEMENT Total : RECYCLING COLLECTION AT CP 8, Total : FIRE EXTINGUISHER INSPECTION, Total : SIGNS FOR PARKS PROFESSIONAL SERVICES Total : Total : IBM MAAS 360 SUBSCRIPTIONS Total : EVENT SVCS AT CENTERPLACE EVENT SVCS FOR CENTERPLACE MONTHLY CLEANING AT CENTERP EVENT SVCS FOR CENTERPLACE Total: EXPENSE REIMBURSEMENT Total: OPERATING SUPPLIES:CENTERPL Total: CITY HALL RENT: OCT 2016 Total: J. PAPICH CONFERENCE REGISTF Total : 11.05 62.62 62.62 27.50 27.50 304.14 304.14 65.22 65.22 1,096.87 1,096.87 3,772.32 3,772.32 94.82 131.69 7,136.00 110.62 7,473.13 33.65 33.65 68.04 68.04 36,221.75 36,221.75 548.64 548.64 vchlist 09/27/2016 11: 20 : 37AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39447 9/27/2016 003231 SHERWIN WILLIAMS COMPANY 39448 9/27/2016 000323 SPOKANE CO UTILITIES 39449 9/27/2016 000093 SPOKESMAN -REVIEW, THE 39450 9/27/2016 000257 STATE AUDITOR'S OFFICE 39451 9/27/2016 002110 TARGET MEDIA NORTHWEST 39452 9/27/2016 001472 TESTAMERICA LABORATORIES 39453 9/27/2016 003175 VISIT SPOKANE 39454 9/27/2016 000066 WCP SOLUTIONS 39455 9/27/2016 000487 YMCA OF THE INLAND NW 30 Vouchers for bank code : apbank 30 Vouchers in this report 0045-7 Sept 2016 460373 L116582 50977 59104282 Aug 2016 9740497 Sept 15 2016 Fund/Dept 001.076.305.575 001.076.302.576 001.011.000.511 001.090.000.514 001.076.301.571 001.076.300.576 105.000.000.557 001.076.305.575 001.076.302.576 Description/Account Amount SUPPLIES FOR CENTERPLACE Total : 276.64 276.64 SPOKANE CO SEWER CHRGS: SE 1,637.69 Total : 1,637.69 ADVERTISING ACCT 42365 SAO AUDIT OF 2016 2,498.38 Total : 2,498.38 Total : P&R FALL& WINTER GUIDE 2016-2 Total : J4413-1 MONTHLY DRINKING WATE Total: 2016 LODGING TAX GRANT REIMB Total: SUPPLIES FOR CENTERPLACE Total: OPERATING EXPENSES AND MAN) Total : Bank total : 53,593.23 53,593.23 2,117.58 2,117.58 28.50 28.50 13, 637.50 13, 637.50 935.25 935.25 23,122.00 23,122.00 196,480.72 Total vouchers : 196,480.72 vchlist 09/29/2016 12: 27: 34P M Voucher List Spokane Valley Page: "r -- Bank code : apbank Voucher Date Vendor Invoice 39456 9/29/2016 000958 AAA SWEEPING LLC 39457 9/29/2016 003076 AMSDEN, ERICA 39458 9/29/2016 001473 APWA 39459 9/29/2016 000444 ARCTIC LIGHTING & ELECTRIC 39460 9/29/2016 000506 ASCE 39461 9/29/2016 004735 CITIES DIGITAL INC 39462 9/29/2016 003624 DEHN, SHELLY 39463 9/29/2016 001881 DOMRESE, DAN 39464 9/29/2016 001232 FASTENAL CO 39465 9/29/2016 001447 FREE PRESS PUBLISHING INC 56637 56638 EXPENSES 615701 14507-A NEW MEMBER 9-28-16 38843 EXPENSES EXPENSES WASPK116348 46201 46202 46226 46232 46235 46236 46237 46238 46243 Fund/Dept 402.402.000,531 402.402.000.531 001.032.000.543 402.402.000.531 001.016.000.521 101.042.000.542 001.090.000.518 001.018.016.518 001.018.014.514 Description/Account Amount STORM DRAIN CLEANING STREET SWEEPING SERVICES Total : EXPENSE REIMBURSEMENT Total : APWA MEMBERSHIP: JENKINS Total : SALES TAX INV 14507 - REPAIR LIC Total : ASCE MEMBERSHIP: SEAN MESSN Total: LASERFISCHE ANNUAL SUPPORT Total: EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : 101.042.000.542 SUPPLIRES: STREET 001.058.056.558 001.013,000.513 001.011.000.511 001.058.056.558 001.058.056.558 001.013.000.513 001.058.056.558 001.058.056.558 001.013.000.513 LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : 27,535.09 21,701.32 49,236.41 17.28 17.28 209.00 209.00 20.88 20.88 112.50 112.50 11,772.21 11,772.21 15.72 15.72 24.00 24.00 1.05 1.05 107.10 28.90 148.80 204.45 184,00 54,40 195.20 25.00 25.00 Page: '1�^ vchlist 09/29/2016 12:27:34PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39465 9/29/2016 001447 001447 FREE PRESS PUBLISHING INC (Continued) 39466 9/29/2016 002975 FREEDOM SALES AND SUPPLY LLC 2016674 39467 9/29/2016 003188 GENERAL FIRE EXTINGUISHER SERV 0059864 39468 9/29/2016 000007 GRAINGER 39469 9/29/2016 000321 GREATER SPOKANE INC 39470 9/29/2016 000692 GUS JOHNSON FORD 39471 9/29/2016 003177 GUTH, ERIC 39472 9/29/2016 002518 INLAND PACIFIC HOSE & FITTINGS 39473 9/29/2016 005086 IRON MOUNTAIN INC 39474 9/29/2016 001987 JENKINS, ART 39475 9/29/2016 001944 LANCER LTD 39476 9/29/2016 002203 NAPA AUTO PARTS 9219037182 9219037190 110405 474035 EXPENSES Fund/Dept 001.090.000.519 001.058.057.558 101.042.000.542 101.042.000.542 001.011.000.511 402.402.000,531 001.032.000.543 Description/Account FIRSTAID SUPPLIES Total Total : FIRE EXTINGUISHER INSPECTION Total : TOOLS FOR STREET SUPPLIES: STREET CEO EXCHANGE OCT 2016 SUPPLIES: STORMWATER Total : Total : Total : EXPENSE REIMBURSEMENT Total : 552431 101.000.000.542 SUPPLIES: PW 552596 3901183362 EXPENSES 0461004 759310 759342 759343 759370 101.000.000.542 SUPPLIES: PW 001.058.057.558 401000.193.531 DOCUMENT DESTRUCTION Total: Total : EXPENSE REIMBURSEMENT Total: 001.058.057.558 BUSINESS CARDS 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW SUPPLIES: PW Total: Amount 972.85 5.80 5.80 498.44 498.44 72.88 13.16 86.04 20.00 20.00 59.52 59.52 131.19 131.19 23.59 739.70 763.29 67.78 67.78 141.12 141.12 37.23 37.23 32.20 54.34 17.04 -4.35 Page: �2� vch l ist 09/29/2016 12:27:34PM Voucher List Spokane Valley 17 Page: —3,-- Bank 3, Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 39476 9/29/2016 002203 002203 NAPAAUTO PARTS 39477 9/29/2016 000662 NAIL BARRICADE & SIGN CO (Continued) Description/Account 92709 101.042.000.542 SUPPLIES FOR PW 92710 101.042.000.542 SUPPLIES: STREET 39478 9/29/2016 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10060622 39479 9/29/2016 001844 NIMR1, RABA 39480 9/29/2016 000652 OFFICE DEPOT INC. EXPENSES 1983650720 863525785001 39481 9/29/2016 005050 OGDEN MURPHY WALLACE PLLC 728987 39482 9/29/2016 003607 PHOENIX COMPANY 39483 9/29/2016 002510 POHL SPRING WORKS INC 39484 9/29/2016 001161 PROVISIONAL STAFFING SERVICES 39485 9/29/2016 000019 PURFECT LOGOS LLC 39486 9/29/2016 000675 RAMAX PRINTING & AWARDS INC 39487 9/29/2016 002578 REBUILDING & HARDFACING INC 39488 9/29/2016 004133 ROE BACKFLOW TESTING 701 169898 3008-0500039424 44358 28674 57798 3087 001.018.016.518 001.018.014.514 001.011.000.511 001.011.000.511 001.013.015.515 Total: Total: FLEX SPENDING ADMINISTRATION Total: EXPENSE REIMBURSEMENT Total: OFFICE SUPPLIES: LEGISLATIVE OFFICE SUPPLIES: LEGISLATIVE Total: PROFESSIONAL SERVICES 101.043.000.542 STREET - RAILING 101.000.000.542 5-211 SERVICE 001.032.000.543 001.018.013.513 001.011.000.511 101.000.000.542 101.042.000.543 Total: Total: Total : TEMP SERVICE: JENNIFER DANIEL Total : VALLEYFEST BOOTH/PARADE SHII Total : NAME TAG Total : CUTTING EDGES FOR SNOW PLO' Total : BACKFLOW ASSEMBLY TEST Amount 99.23 903.30 883.19 1,786.49 376.00 376.00 61.52 61.52 5.45 20.80 26.25 2,382.68 2,382.68 493.00 493.00 438.88 438.88 875.52 875.52 56.52 56.52 12.28 12.28 5,073.57 5,073.57 40.00 Page: '3f- vch l ist 09/29/2016 12:27:34PM Voucher List Spokane Valley S Page: Bank code : apbank Voucher Date Vendor Invoice 39488 9/29/2016 004133 004133 ROE BACKFLOW TESTING 39489 9/29/2016 000836 SCHULTZ, WILLIAM J. 39490 9/29/2016 002531 SIX ROBBLEES INC (Continued) EXPENSES 5-777174 5-777514 5-778035 39491 9/29/2016 000090 SPOKANE CO INFO SYSTEMS 50314782 39492 9/29/2016 001100 SPOKANE CO SHERIFF'S OFFICE 10-19-2016 BBQ 39493 9/29/2016 000001 SPOKANE CO TREASURER 51503303 51503461 39494 9/29/2016 002540 SPOKANE HOUSE OF HOSE INC. 39495 9/29/2016 002110 TARGET MEDIA NORTHWEST 39496 9/29/2016 002092 THOMPSON, CHRIS 39497 9/29/2016 000335 TIRE-RAMA 39498 9/29/2016 000337 UPS 39499 9/29/2016 005352 ZHUKOV, OKSANA 551586 51086 EXPENSES 8080045257 000000X310376 EXPENSES Fund/Dept 001.058.056.524 101.000.000.542 101.000.000,542 101.000.000.542 001.013.015.515 001.011.000.511 001.058.056.524 101.042.000.542 101.000.000.542 001.018.013.513 001.018.013.513 101.042.000.542 001.090.000.518 001.018.014.514 Description/Account Amount Total : EXPENSE REIMBURSEMENT Total: SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total: COUNTY IT SUPPORTAUGUST 201 Total: S.C.O.P.E. APPRECIATION CELEBF Total : MAY 2016 WORK CREW - ABATEMI AUGUST 2016 WORK CREW INVOI Total: TOOLS: STREET HOT TOPIC FALL 2016 Total : Total : EXPENSE REIMBURSEMENT Total : TIRES FOR 2007 CHEV COLORADC Total : SHIPPING Total : EXPENSE REIMBURSEMENT Total : 40.00 609.03 609.03 305.58 -103.94 172.83 374.47 13, 618.51 13, 618.51 39.00 39.00 202.00 7,090.60 7,292.60 62.98 62.98 2,928.17 2,928.17 12.79 12.79 658.16 658.16 34.65 34.65 16.00 16.00 Pager vchlist 09/29/2016 12: 27 : 34P M Voucher List Spokane Valley Page: r rY Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 856311 9/27/2016 002244 AOT PUBLIC SAFETY CORPORATION SPKVLY 81 45 Vouchers for bank code : apbank 45 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been fumished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 001.016.000.521 AUGUST 2016 REVENUE SPLIT FO 3,019.76 Total : 3,019.76 Bank total : 104,580.37 Total vouchers : 104,580.37 Page: •vchlist 09/29/2016 3:05:34PM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39500 9/29/2016 001606 BANNER BANK 8599 Sept 2016 001.076.301.571 SPOKANE REG HEALTH DISTRICT- 195.00 8599 Sept 2016 001.076.305.575 GTS INTERIOR SUPPLY 187.42 8599 Sept 2016 001.076.305.575 THE HOME DEPOT 139.63 8599 Sept 2016 001.076.301.571 KROC CENTER 265.17 8599 Sept 2016 001.076.301.571 BUMPERS BOWLING LLC 1,108.74 8599 Sept 2016 001.076.301.571 HOBBY LOBBY 72.91 8599 Sept 2016 001.076.305.575 HOBART 137.24 8599 Sept 2016 001.076.301.571 YMCA 301.52 8599 Sept 2016 001.076.305.575 ALLTECSTORES.COM 287.00 8599 Sept 2016 001.076.301.571 HOBBY LOBBY 33.00 8599 Sept 2016 001.076.301.571 HOBBY LOBBY 59.69 8599 Sept 2016 001.076.000.576 JIFFY LUBE 74.45 8599 Sept 2016 001.076.000.576 JIFFY LUBE -28.49 Total : 2,833.28 39501 9/29/2016 001606 BANNER BANK 8573 Sept 2016 001.032.000.543 AMAZON.COM 16.95 8573 Sept 2016 001.013.015.515 WSAMA 400.00 8573 Sept 2016 001.032.000.543 AMAZON.COM 136.09 8573 Sept 2016 402.402.000.531 VALLEYFEST 35.00 8573 Sept 2016 101.042.000.542 WSU CONFERENCE MGMT 450.00 8573 Sept 2016 001.032.000.543 APWA— 395.00 8573 Sept 2016 001,013.015.515 SERVICEMEMBERS 36.40 Total : 1,469.44 39502 9/29/2016 001606 BANNER BANK 5214 Sept 2016 402.402.000.531 RED LION HOTELS 351.06 5214 Sept 2016 001.032.000.543 SOUTHWEST AIRLINES 387.96 Total: 739.02 39503 9/29/2016 001606 BANNER BANK 9713 Sept 2016 001.058.055.558 OREILLYAUTO 32.60 9713 Sept 2016 001.058.050.558 DEPT OF LICENSING 116.00 9713 Sept 2016 001.058.050.558 NORFMA 375.00 Total : 523.60 39504 9/29/2016 001606 BANNER BANK 8565 Sept 2016 001.018.013.513 VIZIAPPS 49.00 8565 Sept 2016 101.000.000.542 SPALDING AUTO PARTS 84.79 8565 Sept 2016 001.018.014.514 AMAZON.COM 22.00 Page: �� vch list 09/29/2016 3:05:34PM Voucher List Page: %/ Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39504 9/29/2016 001606 BANNER SANK (Continued) 8565 Sept 2016 001.090,000.518 MAIL BOX CENTER 46.44 Total : 202,23 39505 9/29/2016 001606 BANNER BANK 8557 Sept 2016 001.011.000.511 MICHAELS STORES 10.87 8557 Sept 2016 001.011.000.511 CASH & CARRY 8.79 Total : 19.66 6 Vouchers for bank code : apbank Bank total : 5,787.23 6 Vouchers in this report Total vouchers : 5,787.23 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vch fist 10/03/2016 2:59:06PM Voucher List Page: ---I" Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6918 10/3/2016 005333 CEAVDARI, IVAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 490.00 Total : 490.00 6919 10/3/2016 005334 DINWOODIE, JACK PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM ; 210.00 Total: 210.00 6920 10/3/2016 005335 DONAHUE, USA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 6921 10/3/2016 005336 EASTERN WAASSOC OF EDUCATION PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SMALL DINING 210.00 Total : 210.00 6922 10/3/2016 005337 FANEUIL PARKS REFUND 001.237.10.99 DEPOSIT REFUND : ROOM 110 52.00 Total : 52.00 6923 10/3/2016 005338 GLOUSER, JANELL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 6924 10/3/2016 005339 HAAS, DANIELLE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY Pl. 75.00 Total : 75.00 6925 10/3/2016 005340 HARRINGTON, KENNETH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 6926 10/3/2016 005341 HOSSAIN, AWLAD PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 6927 10/3/2016 005342 INGRAM, KRISTIAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 159.00 Total : 159.00 6928 10/3/2016 005343 KOESTER, BRET PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 210.00 Total : 210.00 6929 10/3/2016 005344 MOSEANKO, BETH ANN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 210,00 Total : 210.00 6930 10/3/2016 002057 MUSCULAR DYSTROPHY ASSOCIATION PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 300.00 Page: 1 vchlist Voucher List 10/03/2016 2:59:06PM Spokane Valley Page: 0 Bank code : Pk -ref Voucher Date Vendor invoice 6930 10/3/2016 002057 002057 MUSCULAR DYSTROPHYASSOCIA1 (Continued) 6931 10/3/2016 004791 NW NATURAL RESOURCES INSTITUTE PARKS REFUND 6932 10/3/2016 005354 NYGAARD DDS PS, LAURALEE 6933 6934 6935 6936 10/3/2016 10/3/2016 10/3/2016 10/3/2016 005345 ROLLINS, TORIA 005346 SHAW, DANITA 005347 SIEMENS INDUSTRY 005348 SOLUTION IS HOURS 6937 10/3/2016 001100 SPOKANE CO SHERIFF'S OFFICE 6938 10/3/2016 004072 STURM HEATING INC 6939 10/3/2016 005349 THOMAS, HEIDI 6940 10/3/2016 005350 URLACHER, MICHAEL 6941 10/3/2016 005351 WAMAL 24 Vouchers for bank code : pk-ref 24 Vouchers in this report PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount Total : 001.237.10.99 DEPOSIT REFUND: SULLIVAN PARI Total : 001.237.10.99 DEPOSIT REFUND; ROOM 212 Total : 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA Total : 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC Total : 001.237.10.99 DEPOSIT REFUND: ROOM 213 Total : 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC Total : 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, Total : 001.237.10.99 RESERVATION REFUND: GREENAC Total : 001.237.10.99 DEPOSIT REFUND: DISCOVERY P1. Total : 001.237.10.99 DEPOSIT REFUND: GREAT ROOM Total : 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME/ Total : 300.00 75.00 75.00 52.00 52.00 75.00 75.00 75.00 75.00 546.00 546.00 75.00 75.00 300.00 300.00 168.00 168.00 75.00 75.00 210.00 210.00 75.00 75.00 Bank total : 3,942.00 Total vouchers : 3,942.00 Page: �`� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 11, 2016 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing ['information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending September 30, 2016 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 277,604.36 $ 5,475.00 $ 283,079.36 Benefits: $ 115,795.50 $ 12,838.26 $ 128,633.76 Total payroll $ 393,399.86 $ 18,313.26 $ 411,713.12 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Special Regular Meeting Formal Meeting Format Tuesday, September 13, 2016 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember ABSENT: Mike Munch, Councilmember Staff Mark Calhoun, Acting City Manager Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Eric Guth, Public Works Director John Hohman, Comm & Eco. Dev. Director Mark Werner, Police Chief Carolbelle Branch, Public Information Officer Christine Bainbridge, City Clerk INVOCATION: Pastor Manuel Denning, of Fountain Ministries Church gave the invocation. PLEDGE OF ALLEGIANCE: The Council, Staff and Audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Munch. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to excuse Councilmember Munch from tonight's meeting. APPROVAL OF AGENDA: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Wood: said he attended the Home Builders Government Affairs meeting where Mr. Hohman and Basinger gave a presentation about the Comprehensive Plan. Councilmember Collier: said he attended his first 9-1-1 Board meeting where the topics included the 1/10 of 1% tax, and a backup center. Councilmember Haley: said she too attended the Home Builders meeting. Councilmember Pace: said he was also in attendance at the Home Builders meeting and said Mr. Hohman and Basinger's presentation about the Comp Plan was excellent and was well received by members of the Association; said he attended the SRTC (Spokane Regional Transportation Council) meeting, as well as several committee meetings associated with the STA (Spokane Transit Authority); said he also attended last Friday's Council of Governments meeting at the fairgrounds; and participated in the Governance Committee meeting reviewing drafts of proposed changes. Deputy Mayor Woodard: said he attended the HCDAC (Housing Community Development Advisory Committee) where they discussed projects for 2017, and modifications to the rules based on information received from HUD; said he also attended the Council of Governments meeting at the Fairgrounds, as well as the opening of the fair, and that the group was introduced to the new Fairchild Air Force Base Commander; said he also attended the HASSIE (Historical Automotive Society of Spokane and the Inland Empire) car show to give the Mayor some advice on the Mayor's Choice Award. Minutes Regular Council Meeting: 09-13--2016 Page 1 of 5 Approved by Council: DRAFT MAYOR'S REPORT: Mayor Higgins reported that he attended an Air Quality meeting where the focus continues on marijuana, and said they might be leaning toward permitting indoor growing only; attended the County Land Use Subcommittee meeting; our City's Comp Plan open house, which he said was well attended, and went to the HASSIE Car show, where he selected a 1925 Model T as the Mayor's Choice Award; said he also attended a Northeast Mayors' Association meeting. PROCLAMATION: Constitution Week After Mayor Higgins read the proclamation for Constitution Week, it was accepted with thanks by several members of the local DAR (Daughters of the American Revolution) organization, who invited everyone to a Constitution Day celebration at Manito Park this Saturday at 1 p.m. PUBLIC COMMENTS: Mayor Higgins explained the process, then invited public comments. Mr. Terry Gaston said he wanted to discuss the oath of office given to Councilmembers and others in Spokane Valley; said he feels the purpose is to bind the officer to the constitution to protect people from political tyranny; he read the oath that is in our Municipal Code; said there was a different oath given to Council and to Police Chief Warner; and gave the City Clerk copies for Council of his suggested verbiage after reading most of those suggestions aloud; said he wants the City Municipal Code amended, and wants to have this issue on an advance agenda. 1. PUBLIC HEARING: 2017 Budget Revenues, including Property Tax — Chelsie Taylor Mayor Higgins opened the public hearing at 6:18 p.m. Finance Director Taylor gave background on the 2017 budget revenues, including property tax, all as noted on her September 13, 2016 Request for Council Action form. She noted that the worksheets are preliminary and reflect a work in progress, and she highlighted some of the changes that occurred since August 9, which are shown in blue in the budget summary After Director Taylor went through her PowerPoint presentation, Councilmember Collier asked how dependent we are on grants, and she mentioned grants amounted to approximately $8 million, and without those grants, projects could be delayed or hindered. Mr. Calhoun added that he would address that more in his preliminary budget message during the September 27 meeting. Mayor Higgins invited public comment; no comments were offered, and he closed the public hearing at 6:30 p.m. 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Sept 13,2016 Request for Council Action Form Totaling: $4,868,792.27 b. Approval of Payroll for Pay Period Ending August 31, 2016: $430,041.99 c. Motion Approval Setting 2017 Budget Hearing Date d. Approval of August 16, 2016 Council Meeting Minutes, Study Session Format e. Approval of August 23, 2016 Council Meeting Minutes, Formal Meeting Format f. Approval of August 30, 2016 Council Meeting Minutes, Study Session Format g. Approval of September 6, 2016 Council Meeting Minutes, Special Meeting h. Approval of September 6, 2016 Council Meeting Minutes, Study Session Format It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 3. Mayoral Appointment: Lodging Tax Advisory Committee — Mayor Higgins After Mayor Higgins explained his intent to appoint William Ames to the Lodging Tax Committee, it was moved by Deputy Mayor Woodard and seconded to confirm the Mayoral appointment of William Ames to the Lodging Tax Advisory Committee for a term beginning immediately upon appointment, and expiring December 31, 2017. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Minutes Regular Council Meeting: 09-13--2016 Page 2 of 5 Approved by Council: DRAFT PUBLIC COMMENTS: Mayor Higgins invited general public comments. Ms. Peggy Doering, Valleyfest Executive Director: reminded everyone that Valleyfest is September 23 through 25, and the parade is that Friday night here on Sprague, beginning at 7:30 p.m. and said there would be lots of activities at Mirabeau Point and Plantes Ferry Park, and the complete Valleyfest schedule is available in hard copy as well as on their website. Ms. Nina Flugal, Spokane Valley: concerning the comp plan, said she has lived here a long time and said her concern is 4th Avenue and the rezoning of the lot next to hers; said Spokane Valley is known for low taxes and a young family -friendly environment; said the MF (multi -family) 1, 2, 3 zones should not be combined into one MF as that would allow everyone to do anything, and she asked Council to reconsider that; said we won't attract a lot of young families, and not everyone wants to live in apartments. ADMINISTRATIVE REPORTS: 4. Solid Waste Collection Services Request for Proposal Development, Update Two — Eric Guth, Erik Lamb, Morgan Koudelka Deputy City Attorney Lamb said that at the first update, the discussion focused on the public survey; said that we are nearing the point where the City is ready to release the RFP (request for proposal); said he will introduce our consultant to review the RFP with the input from the public and members of the industry, and then give Council an opportunity to comment; said afterwards, staff will take the comments and incorporate them into the RFP and the proposed contract, and will return to Council again September 27, and gave further background on this issue as noted in his September 13, 2016 Request for Council Action form, including the proposed timeline. Mr. Lamb said that Mr. Brown will go through the summary, and he encouraged Council to ask questions regarding the process and services; said in terms of what customers will see, the contract is the base level, proposing the same available services; there are some additions but they are not looking at significant changes, and will discuss the alternatives to see what works according to prices, etc. Consultant Epicenter Services representative Mr. Jeff Brown remarked about the RFP timeline, said the intent was to cover the same services, same frequency; said the biggest change is how the entire contract will be administered and how staff can monitor and address customer concerns; said he will try to come up with a minimum cost and use alternatives to investigate and bring back to Council with hard numbers about mid -point in the process; and said those choices will be up to Council. Mr. Brown said the big alternative was asking the proponents to identify the cost and benefits of splitting the contract by line of business; and that they will explore alternatives if the City were to have more than one contract. Deputy Mayor Woodard expressed his concern with weekly yard/food service pickup and that he doesn't want some services subsidized. Mr. Brown said that the yard rates will not get rolled into the garbage services. Deputy Mayor Woodard also mentioned cart rental fees, and said that would likely slow down the pickup, but if citizens are provided with a cart, why not use it. Mr. Brown explained that most are universal carts, but some people are very fond of their own garbage can. The topic of Christmas tree collection was also mentioned by Deputy Mayor Woodard, again expressing a concern about subsidization; said not everyone has live trees and those who do and want to dispose of them, could use the services of some of the service agencies such as Rotary Club or the Boy Scouts. Mr. Brown replied that the Christmas tree service would only be available to people who subscribe to yard detail, said that isn't driving up cost and nonusers would not be subsidizing users. Other areas of discussion included Table 2 Alternatives; the idea of not having residential subsidize commercial or vice -versa; having more than one hauler for commercial and the scheduling of such so two different haulers would not be running up and down the same streets on the same day; and different haulers and the loss of some efficiency in pickups. Mr. Brown noted that there are twenty-one pages of 11 x 17 tables of industry comments, responses and what action to take, and that information is not in tonight's Council packet, but should be available in a few weeks; said the RFP is structured to have an exceptions process if a hauler thinks they can't or don't want to do some particular thing. Mr. Lamb emphasized that Minutes Regular Council Meeting: 09-13--2016 Page 3 of 5 Approved by Council: DRAFT this process does not include proposing or suggesting mandatory collection. Mr. Lamb summarized that staff has heard at least one recommendation regarding commercial and multifamily, or maybe some or multiple haulers; said staff will return September 27 for any further comments, and at that time will look for Council consensus to release this; said there will be a cutoff date for questions, that the haulers will submit their proposal in December and January, there will be an initial evaluation through spring, further Council review, then contract approval set for March 2017, followed by about a year for the transition to begin implementing April 2018. 5. 2017-2022 Stormwater Capital Improvement Plan — Eric Guth Public Works Director Guth went over the Stormwater Capital Improvement Plan that organizes and prioritizes top stormwater problems and concerns based on public health and safety needs, balancing those with available local, state and federal resources. After going through his PowerPoint presentation, Mr. Guth explained that this item is usually brought to council in the spring, but is occurring later this year due to changes at the state budget and through the Department of Ecology and other grants being delayed. Mr. Guth said this item is set to come before Council September 27 for a motion consideration. Mayor Higgins called for a recess at 7:42 p.m. and reconvened the meeting at 7:56 p.m. 6. Snow and Ice Removal — Cary Driskell After City Attorney Driskell introduced Legal Intern Jacob Dillion. Mr. Dillion went through his PowerPoint on the proposed revised ordinance concerning removal of snow and ice on public sidewalks. Council discussion included the problem of ice on the sidewalk after the snow has been removed, with comments that it would still be safer than having two feet of snow on the sidewalk thereby forcing people to walk in the street. Mr. Driskell mentioned the higher emphasis on the safe routes to school and commercial areas, most of which have sidewalks; and that what we have done so far is clearly not working. Councilmember Pace asked about streets with long stretches of sidewalks or duplexes, as well as areas such as Dishman Mica and 32nd. Mr. Driskell said the responsibility would be with the adjoining property owner; and there could be situations where people would have to walk around to get to those back sidewalks. Councilmember Pace said he feels that is an undue burden if there is a sidewalk behind the backyard, especially separated by fences, and Mr. Driskell reminded Council that these decisions are up to Council. Deputy Mayor Woodard said he is not very comfortable with a lot of this, particularly in commercial zones; said he doesn't know what the answer is yet, but would prefer this to be voluntary; that perhaps service clubs could do this as part of a public service, at least in the residential areas; said he knows we have to come up with a solution, but he feels this is fairly heavy-handed even with tonight's proposed changes. Mr. Driskell said Council could provide more hours before requiring the removal, such as somewhere between 72 and 96 hours, but that would also affect the effectiveness of what we are trying to do and becomes more difficult; said the current voluntary and educational emphasis is not effective; that people are not able to use Sprague and we need to do something, and that he is open to further options; he added that it would be a tremendous financial burden if the City were responsible for all the removal and that we could not mobilize enough people to do it in enough time to be effective; that what is being proposed is common in Washington state as well as across the United States, i.e. having the adjacent property owner responsible; that it isn't the easiest thing but is part of being a land owner or occupying land. Councilmember Pace asked how do we know there's a problem. Mr. Driskell said he has seen people walking down Sprague, that such likely won't show up in a report, but likely we have all seen it. There was also brief discussion about the problem with people shoveling their sidewalk and/or driveways and dumping it into the street. Deputy Mayor Woodard noted that the free falling show isn't nearly the issue as when the graders go by thereby turning the dumped snow and ice to cement in about ten minutes, and that it cannot be removed with a snow blower; said perhaps we could have a business contract with other businesses; said there is also a personal responsibility in mobility devices when they shouldn't even have cars on the road; said we are trying to accommodate all people, and he rhetorically asked what is someone in a wheel chair doing out there anyway; said he realizes it is the homeowner's responsibility, but it is also a question of fairness. Minutes Regular Council Meeting: 09-13--2016 Page 4 of 5 Approved by Council: DRAFT Mr. Driskell said whatever we do will be an impact, and he acknowledged that there are no easy answers, but we have to figure out how to get the snow removed from the sidewalk; said we have a legal obligation to make sure the streets are safe for vehicular travel; same with the sidewalks, to make those passable for all users; and that there are some federal laws such as ADA (Americans with Disability Act) that we need to be careful of. Mayor Higgins also noted we are running out of time. Councilmember Pace suggested forming a task force of perhaps two to three Councilmembers, a member from our legal department, public works, code enforcement, and others to do some brainstorming. There were other suggestions to include someone from the schools, business owners, Peters Hardware, or Dave's Bar & Grill. It was also mentioned that Peters Hardware and Dave's Bar & Grill could perhaps just clear a sufficient access without shoveling the entire walkway. Mayor Higgins suggested the sooner the better to get the task force going. Mr. Driskell suggested it would take considerable work to implement this as we would need to have everything wrapped up by November 1, or November 15 at the very latest. 7. Advance Agenda — Mayor Higgins Councilmember Collier said that last Wednesday, Washington State Attorney General Bob Ferguson said he would propose legislation to ban assault -style weapons and high capacity magazines, and based on that, Councilmember Collier proposed Council issue a proclamation that we are a Second Amendment Sanctuary City, and that he would like that placed on an advanced agenda. Council concurred. Regarding Valleyfest, Councilmember Pace said he is a big fan and would like to see a resolution confirming the City's support, including the free use of the park, CenterPlace, getting the street blocked off for the parade, extra law enforcement and staff support, and wants to know the cost to make sure we know what it is we are affirming. Council concurred. Councilmember Pace said he would also like to include at a future meeting, a discussion on the oath of office including whether the suggestions by Mr. Gaston are legal. Council concurred. Councilmember Haley said she would like to see some kind of method to slow down traffic at 8th and McDonald based on the numerous accidents over the last thirty years. Council agreed. 8. ITS (Intelligent Transportation System) Infill This item was for information only and was not reported or discussed. CITY MANAGER COMMENTS Acting City Manager Calhoun brought Council's attention to the information item in tonight's packet about the re -bidding of a project in 2017; also mentioned there will be a special meeting September 27 at 4 p.m.; and that last week we received information about Council meeting with the legislative delegation on perhaps October 18; said another suggestion was to have a dinner meeting, but due to the regular Council meeting, he suggested some kind of light snacks, and that such a meeting could be held in the conference room on the second floor. Mr. Calhoun said once he gets it, he will send confirmation of the date and time for such a meeting. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:36 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 09-13--2016 Page 5 of 5 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington September 21, 2016 Staff Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Absent: Rod Higgins, Mayor Mark Calhoun, Deputy City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Carolbelle Branch, Public Information Officer Mark Werner, Police Chief Carrie Koudelka, Deputy City Clerk Deputy Mayor Woodard called the meeting to order at 6:00 p.m. ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present except Mayor Higgins. It was moved by Councilmember Pace, seconded and unanimously agreed to excuse Mayor Higgins from the meeting. PROCLAMATION: Valleyfest Days Deputy Mayor Woodard read the proclamation and presented it to Peggy Doering, Executive Director of Valleyfest, who thanked Council for their continued support of Valleyfest. 1. Outside Agencies Presentations After Finance Director Taylor gave an overview of the process for Outside Agency funding, the following organizations gave a brief presentation in response to our call for Outside Agency Funding: Economic Development Agencies: 1) Greater Spokane Valley Chamber of Commerce; 3) Spokane Valley Arts Council; 4) Spokane Valley Heritage Museum; 5) SNAP Financial Access; 6) Valleyfest. There was no presentation from 2) Spokane Area Workforce Development Council. Social Services Agencies: 8) Arts Academy of Spokane; 10) Big Brothers Big Sisters of the Inland NW; 11) Greater Spokane County Meals on Wheels; 12) Greater Spokane Substance Abuse Council; 13) Spokane Valley Partners; 14) Vietnam Veterans of America; 15) Widows Might; 16) YWCA. There were no presentations from 7) ALS Association of Evergreen Chapter and 9) Baskets for Babies. After the presentations, Ms. Taylor asked Council to submit their scoring sheet to her no later than 4 p.m. on Friday, October 14th. The allocations will be brought back before Council at the October 25 meeting using the same methodology employed in the past. 2. Property Tax Ordinance — Chelsie Taylor Finance Director Taylor said state law requires that the City adopt an ordinance in order to levy property tax and the law allows an increase in property tax levy of the lesser of one percent or the IPD (Implicit Price Deflator), the measure of inflation in Washington used for property taxes. She said our proposed levy does not include an increase in property taxes but the ordinance does include estimated property taxes on new construction. With the passage of this ordinance, she said the City anticipates collecting approximately $11,614,500, which represents twenty-eight percent of total estimated general fund revenues for 2017. Ms. Council Study Session: 09-21-2016 Page 1 of 2 Approved by Council: DRAFT Taylor said the final determination of assessed property values will not be made by Spokane County until later this fall, but our proposed 2017 levy will not be greater than the 2016 levy of $11,489,518 plus new construction. Ms. Taylor then explained that banked capacity is the difference between the highest lawful levy, as calculated by Spokane County, that the City could levy and the amount it actually does levy. She said any amount levied that is less than the highest lawful levy represents "banked capacity." She said that because the IPD was less than one percent last year, there is a high degree of variability in the banked capacity calculation for next year and referred Council to the RCA for in depth detail. She said the ordinance will come back to Council on October 11, 2016 for a first reading and again on October 25, 2016 for a second reading. 3. Advance Agenda — Deputy Mayor Woodard There were no comments or changes to the Advance Agenda. 4. Council Comments — Deputy Mayor Woodard Councilmember Pace asked Council to reflect on our founding documents and stated that the first three words of each are "We the People," meaning everyone. 5. Acting City Manager Comments — Mark Calhoun Acting City Manager Calhoun said he is waiting to get the date for the Spokane Valley Chamber of Commerce and GSI forum regarding the Trans -Pacific Partnership Trade Agreement, but Congress will likely discuss it after the election during their lame duck session so we have scheduled a ninety -minute public hearing for October 18, 2016. We will advertise the hearing two times prior to the meeting and each speaker will be allowed to speak one time for up to three minutes. Mr. Calhoun said that with regard to the 2.82 acres sold to the Library District in 2012 at the Balfour Park site, the Board has indicated they are still interested in the City purchasing the land back and receiving the funds prior to October 2017 as stated in the contract. He said they are looking to hear back from the City as to forming a partnership to encourage them to build a library at that site. He said they are not interested in another bond issue. This will be discussed at the agenda meeting on Monday. Lastly, he said the Rotary Club has asked if Council is interested in reciting "Twas the Night Before Christmas" again at the Tree Lighting ceremony on December 1st at 5:30 p.m. Any interested Councilmembers can contact Sue Passmore. It was moved by Councilmember Wood, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:59 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 09-21-2016 Page 2 of 2 Approved by Council: DRAFT Attendance: Councilmembers: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember ABSENT: Sam Wood, Councilmember MINUTES City of Spokane Valley City Council Special Meeting Tuesday, September 27, 2016 Staff: Mark Calhoun, Acting City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 4:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Wood. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to excuse Councilmember Wood from tonight's meeting. EXECUTIVE SESSION: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn into executive session for approximately two hours to evaluate the qualifications of an applicant for public employment, and that no action will be taken upon return to open session. Council adjourned into executive session at 4:02 p.m. At 5:12 p.m., Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. L.R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Council Minutes: 09-27-2016 Page 1 of 1 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Special Regular Meeting Formal Meeting Format Tuesday, September 27, 2016 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember ABSENT: Sam Wood, Councilmember Staff Mark Calhoun, Acting City Manager Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Eric Guth, Public Works Director John Hohman, Comm & Eco. Dev. Director Mark Werner, Police Chief Carolbelle Branch, Public Information Officer Christine Bainbridge, City Clerk INVOCATION: Pastor Joe Pursch of the Valley Fourth Memorial Church gave the invocation. PLEDGE OF ALLEGIANCE The Council, staff and audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Wood. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to excuse Councilmember Wood from tonight's meeting. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Munch: said he attended today's marijuana symposium which he found very informative. Councilmember Haley: reported that she attended an STA (Spokane Transit Authority) Board orientation, which she found very helpful. Councilmember Pace: said he also attended the STA Board orientation, and participated in the STA Board meeting; said he and his wife rode in the Valleyfest parade and it was a lot of fun and that he helped judge the bed race; said today he and Deputy Mayor Woodard testified before the State Housing Finance and Insurance Committee on affordable housing; said the highlight of the past two weeks for him was doing the ride -along with a Police Officer; said he was impressed watching the officer in action. Councilmember Collier: said he also rode in the Valleyfest parade; Sunday he went to Valleyfest and was impressed with the broad array of booths; today he attended the 9-1-1 Board meeting where they addressed the budget. Deputy Mayor Woodard: said he attended the Northwest Community Annual Reception where he heard an update on how they are doing with funds and various organizations they manage, such as the Spokane Valley Partners; said he went to the open house for the Inland Northwest Baby, which was started by a freshman in high school, who is now a senior in college; said this organization reaches out to various organizations to help secure diapers and other items for those in need; said he went to our City's Audit Exit Conference and our City continues to do a remarkable job resulting in a clear report; said he was asked to Minutes Regular Council Meeting: 09-27-2016 Page 1 of 4 Approved by Council: DRAFT go to the BECU Grand Opening downtown, and noted they have also opened a branch on Sullivan here in Spokane Valley; said the Valleyfest parade was fun; and he also attended the 2016 Manufacturer's Expo Dinner; and went to the State Senate Committee Workshop this morning where they talked about homelessness, and about city government trying to get out of the way and let the private sector help where needed. MAYOR'S REPORT Mayor Higgins reported that he had been out of town for a while, but today attended the marijuana symposium, where there was some dissention and misunderstanding with the licensing board and localities that do the permitting; but that our City is ahead of the curve in doing things correctly, and he extended kudos to staff. PROCLAMATION n/a PUBLIC COMMENTS: Mayor Higgins explained the ground rules, then invited public comment. Jim Robinson, Otis Orchards: read his prepared written statement, which he handed to the City Clerk, about supporting Council to adopt a resolution to declare Spokane Valley a Second Amendment Sanctuary City; and said he expects if such a resolution is adopted that there will be those who choose to move to a city that publicly recognizes people's rights under the law. Rob Chase, Liberty Lake: said he is also the Spokane County Treasurer; he mentioned last night's Presidential Debate and spoke of the Second Amendment which is about the need for the people to be able to overthrow a tyrannical government. Marc Mims, Spokane Valley: said the recent proposal to declare Spokane Valley a Second Amendment Sanctuary City is ill-advised and does not serve the community; said sanctuary implies shelter from the law and this invites violations of the law; said it won't make the community safer or more attractive to businesses; that it is a bad idea, invites trouble, and he asked Council to please drop the issue. Scott Maclay: said we are at war, that we are trying to make this City independent and give voters what they voted for but we are at war with the interests of those downtown who are trying to take it away from us; spoke about County officials giving large amounts of money to keep us from forming our own police department; said we desperately need a professional standards committee as currently there is no place to voice a complaint about such things as the Sheriff threatening him for attending a public forum. James Johnson, Spokane Valley: said he currently serves on the City's Planning Commission but is not representing that body tonight; that he works for the Spokane Public Schools but is not representing them tonight either; he spoke about his father and how his hard work epitomized the identity of Spokane Valley; and that elected officials know that the identify of people here is about home ownership. Gabe Blomgren: said that although he wears the uniform of a Postal employee, he is not representing the post office; he commended Council for their courageousness in proposing a resolution and to Councilmember Collier for responding to Attorney General Bob Ferguson's infringement of our Second Amendment rights; said it is not about defense but about the Constitution and that it shall not be infringed upon. Rick Hess: said the previous speaker said what is needed to be heard; that a lot of people would like to make this country trash, but we need to allow people to be able to protect themselves, and he thanked Council for standing firm on the ground upon which this Country was founded. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Sep. 27, 2016 Request for Council Action Form Totaling: $3,076,742.40 b. Approval of Payroll for Pay Period Ending September 15, 2016: $378,511.18 c. Approval of September 9, 2016 Council Minutes, Special Meeting, Council of Governments Minutes Regular Council Meeting: 09-27-2016 Page 2 of 4 Approved by Council: DRAFT It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Proposed Resolution 16-011, John Wayne Trail — Cary Driskell It was moved by Deputy Mayor Woodard and seconded to approve Resolution 16-011 supporting the John Wayne Pioneer Trail, and request that staff send a copy to the Washington State Parks and Recreation Commission. City Attorney Driskell gave some background on the issue of the John Wayne Trail and of our City receiving a request from the City of Tekoa to lend our support for the Trail. Mr. Driskell also noted that the question about maintenance cost was previously mentioned, and said it is estimated to cost about $2300 per mile per year, or about $690,000 annually, but that the State doesn't pay for the entire cost as there are some local organizations which assist with cost. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 3. Motion Consideration: 2017-2022 Stormwater Capital Improvement Plan — Eric Guth It was moved by Deputy Mayor Woodard and seconded to approve the 2017-2022 Stormwater Capital Improvement Plan and authorize the Acting City Manager to apply for grants to assist in funding the Plan. Public Works Director Guth explained about the CIP Plan and that there have been no changes since the last discussion. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comments. Scott Maclay: continued his comments about our City's need for a professional standards committee, said if there are reports about previous incidents such as the Creach or Holyk incidents, he can't find or access them; said no one is asking the right questions or standing up for us and it is time for such a committee and he's willing to help. Nina Flugal: said she appreciated the Second Amendment effort and she sleeps with a gun; said there have been some issues in her neighborhood with a few tenants; that she previously spoke with the Valley Police Department and they were supposed to do some patrolling; said any more apartments in a residential area can cause negative effects; that she doesn't think we need any more; she experienced a tenant who lives nearby who damaged her curb; and said care needs to be taken in where development and high density is allowed; and again stated we don't need any more apartments. ADMINISTRATIVE REPORTS: 4. Aggressive Solicitation Amendments — Erik Lamb, Kristopher Morton Deputy City Attorney Lamb introduced Legal Intern Kristopher Morton, who then gave an overview of the background surrounding the proposed amendment to the City's Code concerning aggressive begging, as included in his September 27, 2016 Request for Council Action form, with the main impetus for the change as a result of a recent Supreme Court decision concerning protected speech. Councilmember Collier asked about the broad language included in the new verbiage under 8.25.020(b)(2)(d) and asked about removing (d). City Attorney Driskell explained that the removal could cause problems as we are trying to identify the type of prohibited conduct, and suggested leaving that clause as is in order to make any challenge more defensible. There was also some discussion about solicitors gathering signatures at grocery stores, but Mr. Driskell reminded everyone about an intimidating action, not merely asking for signatures on a petition. There was Council consensus to bring this forward at a future meeting for a first reading of an ordinance to amend the Code. 5. Acting City Manager's Presentation of 2017 Preliminary Budget — Mark Calhoun Acting City Manager Calhoun explained that tonight's presentation of the 2017 preliminary budget will be more focused on concepts rather than detailed figures, and he went through his PowerPoint presentation. Mr. Calhoun mentioned that the next "draft" preliminary budget will include some changes, but nothing Minutes Regular Council Meeting: 09-27-2016 Page 3 of 4 Approved by Council: DRAFT substantial, and will include the setup of a new fund 314 to break out funds for railroad grade separation costs. Mr. Calhoun noted that the next public hearing is scheduled for October 11, 2017. 6. Advance Agenda — Mayor Higgins Councilmember Pace mentioned the information item on tonight's agenda concerning the estimated cost of supporting Valleyfest; said he thinks the money is well spent and our citizens love Valleyfest; and he would like to pass a resolution that he will continue supporting Valleyfest in this way, with some criteria, that if things change or the festival doesn't increase sponsors or attendance, we would include the option to stop the support and start charging rent. There was not full consensus to proceed with such a resolution and it was noted the matter will be taken under advisement. The (7) Department Reports, (8) Ecology Stormwater Grants Fiscal Year 2018, and (9) Valleyfest items were for information only and were not reported or discussed. CITY MANAGER COMMENTS Acting City Manager Calhoun mentioned that he recently heard from Briahna Murray's partner that one of our legislators cannot attend an October 18 meeting to discuss the 2017 budget/legislative agenda, and that as soon as he hears of a better date and time, he will make Council aware so we can schedule such a meeting, perhaps on a Tuesday afternoon, with all legislators. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:46 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 09-27-2016 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 11, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance No. 16-014, amending Spokane Valley Municipal Code 8.25.020, updating the City's prohibition on aggressive solicitation GOVERNING LEGISLATION: SVMC 8.25.020 PREVIOUS COUNCIL ACTION TAKEN: Administrative Report delivered to City Council on September 27, 2016. BACKGROUND: Spokane Valley Municipal Code ("SVMC") 8.25.020 currently addresses and regulates "Aggressive begging (panhandling)." Staff is proposing to amend SVMC 8.25.020 in light of a recent Washington Supreme Court case in which the court struck down a "begging" ordinance as an unconstitutional restriction on First Amendment protected speech. As currently written, SVMC 8.25.020 may not be enforceable because it does not regulate aggressive solicitation generally, but instead, it regulates aggressive begging for a particular purpose, i.e. begging for money or goods as charity. In City of Lakewood v. Willis, 375 P.3d 1056 (2016), Lakewood had an ordinance that prohibited begging in a number of public locations. After a challenge by a defendant cited under the ordinance, the court found the ordinance unconstitutional because it "impose[d] ... content - based speech restriction[s] in a substantial number of traditional public forums . . . ." and overturned the defendant's conviction. Id. at 1064. The court highlighted that the First Amendment protects "'charitable appeals for funds, . . . including appeals in the form of begging or panhandling ...." Id. at 1059 (internal citations omitted). Begging and panhandling, as protected free speech, may be subject to reasonable time, place or manner restrictions but the City "bears the burden of justifying its restrictions on speech." Id. An ordinance restricting protected speech in a public forum must be "content - neutral, ... narrowly tailored to serve a significant government interest, and leave open ample alternative channels of communication." Id. The United States Supreme Court recently clarified that a law is "content based if 'on its face' [it] ... define[s] regulated speech by particular subject matter ... [or] by its function or purpose.- Id. at 1063 (citing Reed v. Town of Gilbert, 135 S. Ct. 2218 (2015)). As currently written, SVMC 8.25.020 prohibits "aggressive begging in any public place in the City . . . ." SVMC 8.25.020(A). Through SVMC 8.25.020, the City is regulating protected speech—begging and panhandling—in all public forums based upon the content of the speech ("begging" for money or goods as charity). Thus, as written, SVMC 8.25.020 most likely would not comply with the Washington Supreme Court's decision in City of Lakewood v. Willis. Staff is proposing to amend SVMC 8.25.020 to comply with the recent case by (1) prohibiting aggressive solicitation of any kind in any public place in the City, (2) adding definitions for "aggressive solicitation" and "solicit" that are not content based, and (3) making minor alterations to ensure SVMC 8.25.020 is consistent with the proposed amendment. These changes also conform to the provisions set forth in SVMC 8.25.025, which regulate solicitation from occupants of any vehicle when the solicitor is physically present within, or subsequently enters a prohibited roadway. OPTIONS: Move to advance proposed Ordinance No. 16-014 to a second reading, with or without further amendments. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 16-014, updating the City's prohibition on aggressive solicitation, to a second reading. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Kristopher Morton, Legal Intern ATTACHMENTS: Proposed Ordinance No. 16-014. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 16-014 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE 8.25.020, RELATING TO AGGRESSIVE SOLICITATION, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley ("City") previously adopted and amended Spokane Valley Municipal Code ("SVMC") 8.25.020 relating to aggressive begging; and WHEREAS, the U.S. Supreme Court in Reed v. Town of Gilbert, 1135 S. Ct. 2218, 192 L. Ed. 2d 236 (2015) and Washington State Supreme Court in City of Lakewood v. Willis, 375 P.3d 1056 (Wash. 2016) have recently clarified the extent by which cities may regulate protected forms of speech, including, begging, under the First Amendment; and WHEREAS, the City Council desires to ensure that SVMC 8.25.020 complies with the recent U.S. Supreme Court and Washington State Supreme Court decisions while still protecting public health, safety, and welfare; and WHEREAS, public health, safety, and welfare is threatened when individuals aggressively solicit on public property because pedestrians and motor vehicle drivers approached by individuals engaged in aggressive solicitation may become fearful for their health, safety, or general welfare, may be more susceptible to real or perceived coercion when such request is preceded, accompanied, or followed by intimidating words, action, or other behavior, or may be discouraged from returning to an area due to the fear of potential aggressive solicitation; and WHEREAS, pedestrians and motor vehicle drivers approached by individuals engaged in aggressive solicitation may attempt to vacate the area suddenly, potentially endangering themselves, the public, and property; and WHEREAS, the City's reasonable time, place, and manner restrictions on aggressive solicitation are a compelling government interest to protect the public health, safety, and welfare from intimidation and threats; and WHEREAS, the City seeks to balance its compelling government interest with protecting the rights of individuals to exercise their First Amendment rights safely; and WHEREAS, the proposed changes are in the best interests of the health, safety, and welfare of the citizens of the City. NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, ordains as follows: Ordinance 16-014, amending 8.25 Page 1 of 3 DRAFT Section 1. Purpose. The purpose of this Ordinance is to improve the health, safety, and welfare of the citizens of the City by prohibiting, and creating a remedy suited to address aggressive solicitation in public places within the City. Section 2. Amendment. Spokane Valley Municipal Code 8.25.020 is hereby amended as follows: 8.25.020 Aggressive_ solicitation A. Any person who engages in aggressive begging solicitation in any public place in the City as those terms are defined by this scctionSVMC 8.25.020 is guilty of a misdemeanor. B. As used herein in this section: 1. "Aggressive beggingsolicitation" means to beg solicit with intent to intimidate another person into giving money or goothcomplying with the solicited request. 2. "BeggingSolicit" means: to ask for money or goods as a charity, whether by words, bodily gestures, signs or other means. a. Either orally or in writing, directly or by implication, to ask, beg, request or plead for employment, goods, services, financial aid, monetary gifts, or any article representing monetary value, for any purpose; b. Either orally or in writing, to sell or offer for immediate sale goods, services, or publications; c. To distribute without remuneration goods, services, or publications; or d. To solicit signatures on a petition or opinions for a survey. 3. "Intimidate" means to coerce or frighten into submission or obedience. 4. "Public place" means any road, alley, lane, parking area, sidewalk or any place, private or otherwise, adopted to and fitted for vehicular or pedestrian travel that is in common use by the public with the consent, expressed or implied, of the owner or owners; and any public playground, school grounds, recreation grounds, parks, parkways, park drives, park paths,. and rights-of-way open to the use of the public. Section 3. Other sections unchanged. All other provisions of chapter 8.25 SVMC not specifically referenced hereto shall remain in full force and effect. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Ordinance 16-014, amending 8.25 Page 2 of 3 DRAFT Section 5. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed this day of , 2016. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 16-014, amending 8.25 Page 3 of 3 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action October 11, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First reading of Ordinance #16-015 levying 2017 regular property taxes GOVERNING LEGISLATION: State law. PREVIOUS COUNCIL ACTION TAKEN: Through the 2017 Budget development process there have been discussions regarding the 2017 property tax levy including a public hearing that was held on September 13th. This topic was also addressed on September 21st through an administrative report on this single topic. BACKGROUND: 2016 Levy and Estimated Rate per $1,000 of Assessed Value • State law requires that the City pass an ordinance that establishes a property tax levy, and per our 2017 Budget calendar we are scheduled to adopt this legislation on October 25, 2016. • State law limits the increase in the property tax levy to the lesser of the increase in the Implicit Price Deflator (IPD), which is the specific measure of inflation used by the State for property tax increases, or 1%. The IPD rate for the 2017 tax year was just issued on September 27, 2016, and it is 0.953% • Our proposed 2016 property tax levy does not include the 0.953% increase allowed by State law. • The levy will include property taxes on new construction. • With the passage of this ordinance we estimate the City will collect between $11,577,412 (based upon the most recent Spokane County estimate) and $11,614,518 (based upon the City estimate). These estimates are computed as follows: • The $37,106 difference between the two revenue figures is a result of the differences in the estimated new construction. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments, I recommend we stay with the City of Spokane Valley estimate. • This levy is based upon a September 21st update to the preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of $8,136,902,947. • Total property tax revenue of $11,614,518 on preliminary assessed values of $8,136,902,947 will produce a levy of approximately $1.427388 per $1,000 of assessed value in 2017 ($11,614,518 / ($8,136,902,947/1,000) = $1.427388). Spokane County Update as of City Estimate 9/21/2016 Difference 2016 Actual Levy 11,489,518.00 11,489,518.00 0.00 + 0% Increase 0.00 0.00 0.00 2017 Levy after increase 11,489,518.00 11,489,518.00 0.00 + Estimated new construction 125,000.00 87,894.00 37,106.00 Total estimated 2017 Levy 11,614,518.00 11,577,412.00 37,106.00 • The $37,106 difference between the two revenue figures is a result of the differences in the estimated new construction. • Because Spokane County figures are still preliminary and don't include administrative refunds and other adjustments, I recommend we stay with the City of Spokane Valley estimate. • This levy is based upon a September 21st update to the preliminary estimate of assessed property values provided to the City by the Spokane County Assessor of $8,136,902,947. • Total property tax revenue of $11,614,518 on preliminary assessed values of $8,136,902,947 will produce a levy of approximately $1.427388 per $1,000 of assessed value in 2017 ($11,614,518 / ($8,136,902,947/1,000) = $1.427388). • The 2017 estimated levy rate of $1.427388 per $1,000 is $.055460 less than the 2016 levy rate of $1.482848. • It is important to note that that this estimate is based upon the Assessor's latest preliminary projections of assessed value as of September 21, 2016. A change in any of the elements including assessed value, new construction estimate and/or a change in the amount of our proposed levy will change the levy rate per $1,000. Banked Capacity Banked capacity is the difference between what the City could levy (the Highest Lawful Levy) and what it actually does. In any case, the City of Spokane Valley's maximum levy rate is $1.60 per $1,000 of assessed value. Any amount levied that is less than Highest Lawful Levy represents "banked capacity." Included in the analysis below is history of Spokane Valley levies including seven years of actual figures (2010 through 2016) and a preliminary estimate for 2017: Levy Year A B C D E F G H Taxable Value Highest Lawful Levy Actual Levy Refund Total Levy (=C+D) Levy Rate per $1,000 (= E /(A/1,000)) Highest Lawful Levy Rate per $1,000 (up to $1.60) Banked Levy Rate per $1,000 (=G -F) Banked Capacity 2016 assessment for 2017 2015 assessment for 2016 2014 assessment for 2015 2013 assessment for 2014 2012 assessment for 2013 2011 assessment for 2012 2010 assessment for 2011 2009 assessment for 2010 $12,169,985 $11,614,518 999 $11,614,518 $7,748,275,097 $11,968,036 $11,477,044 $12,474 $11,489,518 $7,393,971,582 $11,740,674 $11,230,806 $48,346 $11,279,152 $7,168,991,028 $11,472,290 $11,049,400 $27,744 $11,077,144 $6,921,825,295 $11,074,920 $10,899,437 $20,495 $10,919,932 $7,087,523,395 $11,340,034 $10,808,900 $9,817 $10,818,717 $7,140,947,644 $11,138,355 $10,700,000 $32,863 $10,732,863 $7,169,492,602 $10,902,644 $10,799,500 $27,208 $10,826,708 $8,136,902,947 $1.427388 $1.482848 $1.525452 $1.545147 $1.577609 $1.526445 $1.503003 $1.510108 $1.495653 $1.544606 $1.587871 $1.600000 $1.600000 $1.600000 $1.559787 $1.520700 $0.068265 $0.063368 $0.068957 $0.058989 $0.025352 $0.074939 $0.061386 $0.014387 $555,467 $490,992 $509,868 $422,890 $175,483 $531,134 $438,355 $103,144 Note: Figures reflected for the 2017 levy are preliminary and subject to change. At this point the only known figure for 2017 is the Highest Lawful Levy. The Highest Lawful Levy is calculated by the County Assessor's Office with a 0.953% increase in IPD. • Generally speaking, you'll note there is a direct relationship between the Taxable Value listed in column A, and the Banked Capacity in columns H and I. In other words, as the Taxable Value increases the Banked Capacity also increases. • Alternatively though, there is an inverse relationship between the direction of the Taxable Value in column A and the Levy Rate per $1,000 in column F. In other words, as the Taxable Value increases (as is the case in 2016 and 2017) the Levy Rate per $1,000 decreases. Essentially what occurs in this case is that even though the Levy Rate per $1,000 may decrease, the actual amount paid by a property owner may not change significantly because the value of the property has increased. By the same token, as the economy declines and Taxable Values decrease, the Levy Rate per $1,000 will likely increase. • In the years the City does not levy the increase in property tax revenue that is allowed by State law (the lesser of the increase in the IPD or 1%), that potential increase is "banked" for potential future use. In 2017, the banked amount is limited by the 0.953% increase in the IPD; however, the City could bank capacity of up to 1% for 2017 by passing a second property tax ordinance demonstrating substantial need. The second ordinance would require passage by a majority plus one of Councilmembers. • The banked capacity can be accessed by the City through the annual property tax levy ordinance adopted by the Council. However, the City may only take the banked capacity up to a level where the levy rate per $1,000 of assessed value does not exceed $1.60. • Accessing the banked capacity does not mean we can go back in time and collect the property taxes we've left behind. It simply means we can reset the base upon which the calculation is made. OPTIONS: Passage of this ordinance is required by law in order to levy 2017 property taxes; proceed to second reading of ordinance with or without modifications. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #16-015 levying regular property taxes for 2017, to a second reading. BUDGET/FINANCIAL IMPACTS: This ordinance levies property taxes for the City's 2017 Budget where we anticipate property tax revenues to be approximately $11,614,500 or 28.01% of total General Fund recurring revenues of $41,462,500. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Proposed Ordinance No. 16-015 Levying 2017 Regular Property Taxes DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 16-015 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, LEVYING THE REGULAR PROPERTY TAXES FOR THE CITY OF SPOKANE VALLEY, WASHINGTON FOR THE YEAR COMMENCING JANUARY 1, 2017 TO PROVIDE REVENUE FOR CITY SERVICES AS SET FORTH IN THE CITY BUDGET, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council of the City of Spokane Valley has met and considered its budget for the calendar year 2017; and WHEREAS, the City's actual levy amount from the previous year was $11,489,518; and WHEREAS, the population of the City is more than 10,000. NOW, THEREFORE, the City Council of the City of Spokane Valley, do ordain as follows: Section 1. Property Tax Levy - An increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2017 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0.00 which is a percentage increase of 0.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred, and refunds made. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor, and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. PASSED by the City Council this day of , 2016. L.R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Approved As To Form: Date of Publication: Office of the City Attorney Effective Date: Ordinance 16-015 Levying 2017 Property Taxes Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 11, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration, Ecology FY18 Stormwater Water Quality Financial Assistance Grant Funding Programs GOVERNING LEGISLATION: Federal Clean Water Act of 1987 -Section 319, Title 33 U.S.C. 1251-1376, RCW 70.146, 90.46 & 90.50A, WAC 173-95A, 173-98, & 173-240, and Storm and Surface Water Utility: SVMC 3.80. PREVIOUS COUNCIL ACTION TAKEN: Approval of 2017-2022 Stormwater CIP, October 4, 2016. BACKGROUND: In August 2016, Ecology announced the opening of the combined financial assistance funding program. Each year, Ecology awards grants and loans on a competitive basis to implement high priority water quality projects throughout Washington State. Proposed projects address point and nonpoint source water pollution control issues. The four main funding programs are: • The Centennial Clean Water Program (Centennial), • The Clean Water Act Section 319 Nonpoint Source Grant Program (Section 319) • The Washington State Water Pollution Control Revolving Fund Program (CWSRF), • Stormwater Financial Assistance Program (SFAP). The anticipated request from Ecology for the State Fiscal Year 2018 funding is: $100M in loans, $30M in SFAP Grants, $30M in Centennial Grants, and $1.6M in Section 319 Grants. The final budget determination is up to the governor and the legislature the 2017 legislative session. The earliest that funding would be available under this program is July 1, 2017. Staff evaluated the grant criteria and identified several projects that are anticipated to score well and have a high potential to receive funding. Staff reviewed the previously approved 2016-2022 CIP, the proposed 2017-2022 CIP, areas that are continual maintenance problems, complaints, and current regulation to identify projects. Staff recommendations are: Project Name Total Estimated Cost Grant Request Estimated Match Stormwater Financial Assistance Program (SFAP) ($'s in 1.000's) Spokane County Regional Decant Facility Canopy $600 $450 $150 Appleway Improvements, Farr to University $1,100 $490 $610 Diversions: Havana, Ponderosa, Dishman-Mica, 14th, 8th $980 $735 $245 Design work for each of these projects is at the 0 to 30 percent design level. If projects are awarded, final design would occur as early as 2018 and construction would be anticipated between 2018 and 2020. Application deadline for these grant programs is October 21, 2016, 5:00 pm. OPTIONS: Approve the list of recommended projects for the FY18 Stormwater Water Quality Financial Assistance Call for Projects or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the Acting City Manager to apply for the FY18 Stormwater Water Quality Financial Assistance grant program for the Spokane County Regional Decant Facility Canopy, the Appleway Improvements, Farr to University, and the Diversions: Havana, Ponderosa, Dishman-Mica, 14th, 8th projects. BUDGET/FINANCIAL IMPACTS: All grants have matching requirements. Match for projects funded through Centennial, Section 319, and non -hardship SFAP funds is 25% of eligible expenses. STAFF CONTACT: Eric P. Guth, PE — Public Works Director Art Jenkins, PE —Stormwater Engineer ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 11, 2016 Department Director Approval: Check all that apply: ❑ Consent ❑ Old business ® New business ❑ Public Hearing ❑ Information ❑ Admin. Report ❑ Pending Legislation AGENDA ITEM TITLE: Motion Consideration for the Washington State Department of Commerce, 2016 Environmental Permitting Grant GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: On October 4, 2016, City Council reviewed the Environmental Permitting Grant criteria. The City is well positioned to meet the grant criteria for the industrial area in the northeast portion of the City, generally east of Flora Road between the Burlington Northern Santa Fe and Union Pacific rail lines. If awarded, the funds would allow the City to analyze these industrial lands to identify potential issues and identify any necessary mitigation. The analysis will position the City in providing clear predicable permit requirements to advance economic objectives and support economic growth. OPTIONS: Consider whether to move to authorize staff to prepare and submit the grant application. RECOMMENDED ACTION OR MOTION: Move to authorize staff to prepare and submit a 2016 Environmental Permitting Grant application for $200,000 to fund a Planned Action Ordinance for the northeast industrial area. BUDGET/FINANCIAL IMPACTS: The Commerce grant does not require matching funds but staff participation counts toward a match, which is estimated at $60,000, or 30% of the total project cost. STAFF CONTACT: John Hohman, Community and Economic Development Director Chaz Bates, Economic Development Specialist ATTACHMENTS: None 1 DRAFT ADVANCE AGENDA as of October 6, 2016; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Oct 18, 2016, Study Session Format, 6:00 p.m. [due Tue, Oct 11] 1. PUBLIC HEARING: Trans -Pacific Partnership Trade Agreement - Mark Calhoun (-60 minutes) 2. 2017 Community Dev Block Grant (CDBG) Potential Projects - Mike Basinger, Chaz Bates (20 minutes) 3. Eighth Ave & McDonald - Eric Guth 4. Water District #3 Lease, Browns Park - Cary Driskell 5. Governance Manual - Chris Bainbridge 6. Advance Agenda - Mayor Higgins 7. Info Only: CenterPlace Catering (15 minutes) (20 minutes) (30 minutes) (5 minutes) [*estimated meeting: 150 minutes] Oct 25, 2016, Formal Meeting Format, 6:00 p.m. [due Tue, Oct 18] 1. PUBLIC HEARING: Proposed 2016 Budget Amendment - Chelsie Taylor (10 minutes) 2. PUBLIC HEARING: 2017 Community Dev Block Grant (CDBG) Projects- M Basinger, C Bates(15 mins) 3. Consent Agenda (claims, payroll, minutes) (5 minutes) 4. Second Reading Proposed Ordinance 16-014 Aggressive Solicitation - E.Lamb, K. Morton (10 minutes) 5. Second Reading Proposed Ordinance 16-015 Property Tax - Chelsie Taylor (10 minutes) 6. First Reading Proposed Ordinance 16-016, 2016 Budget Amendment - Chelsie Taylor (10 minutes) 7. First Reading Proposed Ordinance 16-017 Adopting 2017 Budget - Chelsie Taylor (15 minutes) 8. First Reading Proposed Ordinance 16-018, Amending 22.145, utility facilities in ROW -C.Driskell (15 min) 9. Motion Consideration: Fund Allocations to Social Service & Economic Dev Agencies - C.Taylor (25 min) 10. Motion Consideration: 2017 Community Dev. Block Grant (CDBG) Projects- Mike Basinger (15 minutes) 11. Admin Report: Periodic Review Draft Comp Plan, Planning Comm. Findings - Mike Basinger (45 mins) 12. Admin Report: Advance Agenda - Mayor Higgins (5 minutes) 13. Info Only: (a) Dept Reports; (b) Consultant Agreement Design Barker Rd/BNSF Separation Project; (c) SRTMC Interlocal [*estimated meeting: 180 minutes] Nov 1, 2016, Study Session Format, 6:00 p.m. 1. CenterPlace Catering - Mike Stone 2. Draft 2017 Fee Resolution - Chelsie Taylor 3. Library District - Cary Driskell, Erik Lamb 4. Consultant Agreement, Design Barker Road/BNSF Separation Project 5. SRTMC Interlocal - Eric Guth 6. City Hall Update - Eric Guth 7. Advance Agenda - Mayor Higgins 8. Info Only: Parks Maintenance Contract [due Tue, Oct 25] (15 minute) (15 minutes) (30 minutes) - Steve Worley (15 minutes) (15 minutes) (10 minutes) (5 minutes) [*estimated meeting: 105 minutes] Nov 8, 2016, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: Draft Comprehensive Plan and Development Regulations 2. Consent Agenda (claims, payroll, minutes) [due Tue, Nov 1] (20 minutes) (5 minutes) 3. Second Reading Proposed Ordinance 16-016, 2016 Budget Amendment - Chelsie Taylor (10 minutes) 4. Second Reading Proposed Ordinance 16-017 Adopting 2017 Budget - Chelsie Taylor (15 minutes) 5. Second Reading Proposed Ordinance 16-018, Amending 22.145, utility facilities in ROW -C.Driskell (15min) 6. First Reading Proposed Ordinance 16-019 Comp Plan & Dev. Regulations - Mike Basinger (20 minutes) 7. Motion Consideration: Consultant Agreement, Design Barker Rd/BNSF Sep.Project-S.Worley (10 minutes) 8. Motion Consideration: CenterPlace Catering Contract - Mike Stone 9. Motion Consideration: SRTMC Interlocal - Eric Guth 10. Admin Report: LTAC Recommendations to Council - Chelsie Taylor (15 minutes) (10 minutes) (20 minutes) [*estimated meeting: 140 minutes] Draft Advance Agenda 10/6/2016 7:57:01 AM Page 1 of 3 Nov 15, 2016, Study Session Format, 6:00 p.m. 1. Marketing Study Update — John Hohman, Atlas Advertising 2. Parks Maintenance Contract — Mike Stone 3. Property Crimes, Wa. Assoc. of Sheriffs & Police Chiefs (WASPC) — Mike Werner 4. Advance Agenda — Mayor Higgins NLC City Summit (Nov 16-19) [due Tue, Nov 8] (40 minutes) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 75 minutes] Nov 22, 2016, Formal Meeting Format, 6:00 p.m. [due Tue, Nov 15] Proclamation: In Support of Small Business Saturday 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance 16-019 Comp Plan & Dev. Regulations — Mike Basinger (20 minutes) 3. Motion Consideration: Parks Maintenance Contract — Mike Stone (10 minutes) 4. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) 5. Info Only: Department Reports [*estimated meeting: 40 minutes] Nov 29, 2016 — No Meeting — Thanksgiving Holiday Dec 6, 2016, Study Session Format, 6:00 p.m. 1. City Hall Update — Eric Guth 2. Advance Agenda — Mayor Higgins Dec 13, 2016, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed 2017 Fee Resolution — Chelsie Taylor 3. Motion Consideration: Funding Allocation, Lodging Tax — Chelsie Taylor 4. Admin Report: Advance Agenda — Mayor Higgins Dec 20, 2016, Study Session Format, 6:00 p.m. 1. Advance Agenda 2. Info Only: Department Reports (normally due for Dec 27 mtg) Dec 27, 2016 — No Meeting — Christmas Holiday [due Tue, Nov 29] (10 minutes) (5 minutes) [due Tue, Dec 6] (5 minutes) (15 minutes) (25 minutes) (5 minutes) [due Tue, Dec 13] (5 minutes) [*estimated meeting: minutes] January 3, 2017, Study Session Format, 6:00 p.m. 1. Mayoral Appointment: Two Planning Commissioners (3 -yr. terms) 2. Mayoral Appointment: Two Members for Lodging Tax Advisory Committee (1 or 2 yr. 3. Mayoral Appointment: Councilmembers to Various Board and Committees for 2017 4. Advance Agenda — Mayor Higgins January 10, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins January 17, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda January 24, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins 3. Info Only: Department Reports January 31, 2017, Study Session Format, 6:00 p.m. 1. Advance Agenda Draft Advance Agenda 10/6/2016 7:57:01 AM [due Tue, Dec 27] (5 minutes) terms) (5 minutes) (10 minutes) (5 minutes) [due Tue, Jan 3] (5 minutes) (5 minutes) [due Tue, Jan 10] (5 minutes) [due Tue, Jan 17] (5 minutes) (5 minutes) [due Tue, Jan 24] (5 minutes) Page 2 of 3 *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: AWC Citizen Action Days (Feb 15-16, 2017) District Court False Alarm Program Oath of Office Second Amendment Sanctuary City Term Limits Undergrounding Draft Advance Agenda 10/6/2016 7:57:01 AM Page 3 of 3