2016, 11-08 Special Regular Meeting, 5:00 pmAGENDA
SPOKANE VALLEY CITY COUNCIL
SPECIAL MEETING
FORMAL FORMAT MEETING
Tuesday, November 8, 2016 5:00 p.m.
Spokane Valley City Hall Council Chambers
11707 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER
INVOCATION: Pastor Sid Johnson, Spokane Valley Baptist Church
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS
MAYOR'S REPORT
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of
Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on Nov 8, 2016 Request for Council Action Form Totaling: $1,786,407.49
b. Approval of Payroll for Pay Period Ending October 31, 2016: $411,504.41
c. Approval of October 18, 2016 Council Meeting Minutes, Study Session Format
d. Approval of October 21, 2016 Council Meeting Minutes, Special Meeting
e. Approval of October 25, 2016 Council Meeting Minutes, Special Meeting
f. Approval of October 25, 2016 Council Meeting Minutes, Regular Formal Meeting Format
g. Approval of November 1, 2016 Council Meeting Minutes, Special Meeting
h. Approval of City Hall Lease Extension
NEW BUSINESS:
2. Second Reading Proposed Ordinance 16-016 Budget Amendment 2016— Chelsie Taylor [public comment]
3. Second Reading Proposed Ordinance 16-017 Adopting 2017 Budget — Chelsie Taylor [public comment]
4. Motion Consideration:Spokane Regional Transportation Mgmt Center Interlocal—Eric Guth[public comment]
5. Motion Consideration: City Manager Employment Agreement — Cary Driskell, John Whitehead[public comment]
(a) Job description (b) Employment Agreement
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this
agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public
Comments will be taken on those items at the time those items are discussed.) When you come to the podium,
please state your name and city residence for the record and limit remarks to three minutes.
ADMINISTRATIVE REPORTS: 6. Advance Agenda — Mayor Higgins
INFORMATION ONLY (will not be reported or discussed):
(7) 2016 TIGER and FASTLANE Debrief and (8) 2017 Fastlane Grant Opportunity
CITY MANAGER COMMENTS
ADJOURNMENT
Council Agenda 11-08-2016 - 5 pm special meeting, Formal Format Meeting Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016
Department Director Approval: IA
Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST
10/20/2016
10/20/2016
10/26/2016
10/26/2016
10/27/2016
11/01/2016
VOUCHER NUMBERS
39619-39661
39662-39694
6960-6969
39695-39698
39699-39715; 964446; 1003436
39716-39737
GRA
TOTAL AMOUNT
$481,577.02
$134,736.93
$2,493.00
$420.00
$1,079,87891
$87,301.63
ND TOTAL: $1,786,407.49
#001- General Fund
001.011.000.511.
001.013.000.513.
001.013.015.515.
001.016.000.
001.018.013.513.
001.018.014.514.
001.018.016.518.
001.032.000.
001.058.050.558.
001.058.051.558.
001.058.055.558.
001.058.056.558.
001.058,057.558
001.076.000.576.
001.076.300.576.
001.076.301.571.
001.076.302.576.
001.076.304.575.
001.076.305.571.
001.090.000.511.
001.090.000.514.
001.090.000.517.
001.090.000.518.
001.090.000.519.
001.090.000.540.
001.090.000.550.
001.090.000.560.
001.090.000.594.
001.090.000.595,
Explanation of Fund Numbers found
City Council
City Manager
Legal
Public Safety
Deputy City Manager
Finance
Human Resources
Public Works
CED - Administration
CED —Economic Development
CED -- Development Services -Engineering
CED — Developrnent Services -Planning
CED — Building
Parks & Rec—Administration
Parks & Rec-Maintenance
Parks & Rec-Recreation
Parks & Rec- Aquatics
Parks & Rec- Senior Center
Parks & Rec-CenterPlace
General Gov't- Council related
General Gov't -Finance related
General Gov't -Employee supply
General Gov't- Centralized Services
General Gov't -Other Services
General Gov't -Transportation
General Gov't -Natural & Economic
General Gov't -Social Services
General Gov't -Capital Outlay
General Gov't -Pavement Preservation
on Voucher Lists
Other Funds
101 — Street Fund
103 — Paths & Trails
105 — Hotel/Motel Tax
106 — Solid Waste
120 - CenterPlace Operating Reserve
121— Service Level Stabilization Reserve
122 — Winter Weather Reserve
123 — Civil Facilities Replacement
204 — Debt Service
301 — REET 1 Capital Projects
302 - REET 2 Capital Projects
303 -- Street Capital Projects
309 — Parks Capital Grants
310 — Civic Bldg Capital Projects
311 — Pavement Preservation
312 — Capital Reserve
402 -- Stormwater Management
403 — Aquifer Protection Area
501 — Equipment Rental & Replacement
502 — Risk Management
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Voucher Lists
vch l ist
10/20/2016 12:00:14PM
Voucher List
Spokane Valley
Page: 1
Bank code : apbank
Voucher
Date Vendor
Invoice
39619 10/20/2016 000958 AAA SWEEPING LLC
39620 10/20/2016 004695 ABRASIVES SPOKANE LLC
39621 10/20/2016 001122 CAMERON-REILLY LLC
39622 10/20/2016 002572 C[NTAS CORPORATION
39623 10/20/2016 002604 DELL FINANCIAL SERVICES LLC
39624 10/20/2016 002920 DIRECTV INC
39625 10/20/2016 000278 DRISKELL, CARY
39626 10/20/2016 003697 ELECTRIC LIGHTWAVE LLC
39627 10/20/2016 001232 FASTENAL CO
39628 10/20/2016 001447 FREE PRESS PUBLISHING INC
56829
56830
18691
PAY APP 2
606212687
606212860
606213985
606215302
606215479
606216583
78720867
29644567265
EXPENSES
14183235
I DLEW 114276
WASPK122985
Fund/Dept
402.402.000.531
402.402.000.531
101.042.000.542
303.000.234.595
101.000.000.542
101.042.000.543
101.000.000.542
101.000.000.542
101.042.000.543
101.000.000.542
001.090.000.548
101.042.000.543
001.013.015.515
001.090.000,586
101.042.000.542
101.042.000.542
Description/Account
Amount
STORM DRAIN CLEANING
STREET SWEEPING SERVICES
Total :
SUPPLIES FOR MAINTENANCE SH
Total :
16-102: 0234 CONSTRUCTION CON
Total :
SERVICES AT MAINT.
SERVICES AT MAINT.
SERVICES AT MAINT.
SERVICES AT MAINT,
SERVICES AT MAINT.
SERVICES AT MAINT.
SHOP: CONT
SHOP: CONT
SHOP: CONT
SHOP: CONT
SHOP: CONT
SHOP: CONT
Total :
COMPUTER LEASE: 001-8922117-0
Total :
CABLE SERVICE FOR MAINTENAN
Total :
EXPENSE REIMBURSEMENT
Total :
INTERNET SERVICE
Total:
TOOLS FOR MAINTENANCE SHOP
TOOLS FOR MAINTENANCE SHOP
Total :
46361 106.000.000.537 LEGAL PUBLICATION
Total :
24,106.27
26,865.94
50,972.21
291.44
291.44
2,164.21
2,164.21
105.13
318.19
117.10
105.13
275.76
105.13
1,026.44
1,049.27
1,049.27
57.99
57.99
993.69
993.69
235.52
235.52
15.53
165.58
181.11
92.80
92.80
Page: 1
vchlist
10/20/2016 12:00:14PM
Voucher List
Spokane Valley
Page: 2
Bank code : apbank
Voucher
Date Vendor
Invoice
39629 10/20/2016 003188 GENERAL FIRE EXTINGUISHER SERV
39630 10/20/2016 000007 GRAINGER
39631 10/20/2016 001728 HP FINANCIAL SERVICES CO
39632 10/20/2016 002538 HYDRAULICS PLUS INC
39633 10/20/2016 000313 INLAND ASPHALT COMPANY INC.
39634 10/20/2016 002466 KENWORTH SALES COMPANY
39635 10/20/2016 001944 LANCER LTD
39636 10/20/2016 004632 LEVEL 3 COMMUNICATIONS
39637 10/20/2016 004187 LKQ KC TRUCK PARTS
39638 10/20/2016 004819 MASTER GARDENER FOUNDATION
39639 10/20/2016 003251 MDI MARKETING
39640 10/20/2016 002259 MENKE JACKSON BEYER LLP
39641 10/20/2016 002203 NAPA AUTO PARTS
0060917
9249573933
600506866
20892
PAY APP 3
S PO I N2025903
0461505
46855285
18-33214
VALLEYFEST 2016
10588
439
078215
764050
Fund/Dept
101.042.000.543
101.000.000.542
311.000.221.595
101.000.000.542
106.000.000.537
001.076.305.575
101.000.000.542
106.000.230.537
106.000.230.537
001.013.015.515
101.000.000.542
101.000.000.542
Description/Account
Amount
FIRE EXTINGUISHER SERVICE
Total :
Total :
Total :
101.042.000.542 TOOLS: STREET
001.090.000.548 SCHEDULE 572DD016
SUPPLIES FOR MAINTENANCE SH
Total :
0221-MSDONALD RD DIET CONSTf
Total :
SUPPLIES FOR SNOWPLOW #211
Total :
BROCHURES - SECURE YOUR LO/
Total :
Total :
Total :
Total :
Total :
Total :
TELECOM SERVICES
SUPPLIES FOR#208
COMPOST DEMO 9-24-16
ADVERTISING
PROFESSIONAL SERVICES
SUPPLIES FOR SNOWPLOWS
SUPPLIES FOR SNOWPLOWS
253.33
253.33
179.00
179.00
745.84
745.84
404.96
404.96
336,117.91
336,1 17.91
253.59
253.59
611.44
611.44
1,159.53
1,159.53
36.09
36.09
383.63
383.63
4,450.00
4,450.00
148.05
148.05
184.61
127.08
Page: 2
vchlist
10/2012016 12:00 :14P M
Voucher List
Spokane Valley
Page: 3
Bank node : apbank
Voucher
Date Vendor
Invoice
39641 10/20/2016 002203 NAPA AUTO PARTS
39642
39643
39644
39645
39646
39647
39648
39649
10/20/2016 000662
10/20/2016 004850
NATL BARRICADE & SIGN CO
(Continued)
764051
764153
764277
764420
765422
986103
Fund/Dept
101.000.000.542
101.000.000.542
101.000.000.542
101.000.000.542
101.000.000.542
101.042.000.542
Description/Account
Amount
SUPPLIES FOR SNOWPLOWS
SUPPLIES FOR SNOWPLOWS
SUPPLIES FOR SNOWPLOWS
SUPPLIES FOR SNOWPLOWS
SUPPLIES FOR SNOWPLOWS
OIL ABSORBENT
93014 101.042.000.542 SUPPLIES: STREET
NAVIA BENEFIT SOLUTIONS, HRA PLAN 10062956
10/20/2016 002941 NORTHSTAR CLEAN CONCEPTS
10/20/2016 000239 NORTHWEST BUSINESS STAMP INC.
10/20/2016 000307 OFFICE OF THE STATE TREASURER
10/20/2016 001604 PACIFIC NW PAPER
10/20/2016 001 860 PLATT ELECTRICAL SUPPLY
10/20/2016 002520 RWC GROUP
39650 10/20/2016 004535 SHRED -IT USA LLC
24771
97816
SEPTEMBER 2016
174572
K460922
37865N
37901N
8120970112
39651 10/20/2016 000090 SPOKANE CO INFO SYSTEMS 50314883
001.018.016.518
101.000.000.542
001.018.016.518
001.016.000.586
001.090.000.519
402.402.000.531
101.000.000.542
101.000.000.542
001.090.000.518
001.058.056.558
Total :
Total :
FLEX SPENDING ADMINISTRATION
Total:
Total:
Total:
Tota! :
Total :
Total :
SUPPLIES: PW
NAME BADGE
STATE REMITTANCE
COPY PAPER
SUPPLIES: STORMWATER
SUPPLIES: MAINTENANCE SHOP
SUPPLIES: MAINTENANCE SHOP
Total :
DOCUMENT DESTRUCTION
Total :
COUNTY IT SUPPORT SEPTEMBEF
14.66
9.95
93.40
9.14
6.84
36.61
482.29
126.27
126.27
380.00
380.00
171.21
171.21
16.85
16.85
47,375.75
47, 375.75
1,459.84
1,459.84
16.04
16.04
145.84
93.04
238.88
312.60
312.60
8,471.13
Page: 3
vchlist
10/20/2016 12:00:14PM
Voucher List
Spokane Valley
Page: 4
Bank code : apbank
Voucher
Date Vendor
Invoice
39651 10/20/2016 000090 000090 SPOKANE CO INFO SYSTEMS {Continued}
39652 10/20/2016 000308 SPOKANE CO PROSECUTING ATTY
39653 10/20/2016 000001 SPOKANE CO TREASURER
39654 10/20/2016 002540 SPOKANE HOUSE OF HOSE INC.
Fund/Dept
SEPTEMBER 2016 001.016.000.586
51503513
556947
557966
558238
39655 10/20/2016 000093 SPOKESMAN -REVIEW, THE 461675
39656 10/20/2016 002135 SPRAY CENTER ELECTRONICS INC 239182
39657 10/20/2016 000257 STATE AUDITOR'S OFFICE L117061
39658 10/20/2016 000419 SUMMIT LAW GROUP PLLC 81278
39659 10/20/2016 004740 THOMSON REUTERS -WEST 834822230
39660 10/20/2016 000335 TIRE-RAMA 8080045700
8080045843
39661 10/20/2016 001885 ZAYO GROUP LLC
43 Vouchers for bank code : apbank
43 Vouchers in this report
OCTOBER 2016
402.402.000.531
101.000.000.542
101.000.000.542
101.000.000.542
106.000.230.537
101.000.000.542
001.090.000.514
001.018.016.518
001.013.015.515
001.032.000.543
001.076.000.576
001.090.000.518
Description/Account
Amount
Total :
CRIME VICTIMS COMPENSATION F
Total :
SEPTEMBER 2016 WORK CREW IN
Total :
SUPPLIES: STREET
SUPPLIES: STREET
SUPPLIES: STREET
Total :
ADVERTISING ACCT 8001932
Total :
SUPPLIES: MAINTENANCE SHOP
Total :
Total :
Total :
Total :
SAO AUDIT OF 2015
PROFESSIONAL SERVICES
SUBSCRIPTION SERVICES
OIL CHANGE 2014 FORD ESCAPE
OIL CHANGE 2004 TAURUS 06770E
Total :
INTERNET SERVICE
Total :
Bank total :
Total vouchers :
8,471.13
689.43
689.43
4,031.40
4,031.40
48.79
59.00
4.08
111.87
412.50
412.50
81.59
81.59
13,433.42
13,433.42
541.50
541.50
781.32
781.32
36.36
37.99
74.35
560.73
560.73
481,577.02
481,577.02
Page: 4
vchlist
'10/20/2016 2:39:46PM
Voucher List
Spokane Valley
Page: ^I—
Bank code : apbank
Voucher
Date Vendor
Invoice
39662 10/20/2016 000150 ALLIED FIRE & SECURITY
39663 10/20/2016 001081 ALSCO
39664 10/20/2016 004046 AMERICAN ONSITE SERVICES
39665 10/20/2016 000334 ARGUS JANITORIAL LLC
39666 10/20/2016 000234 ARLT, SHANE
39667 10/20/2016 000030 AVISTA
39668 10/20/2016 002326 BATTERIES PLUS BULBS
39669 10/20/2016 000918 BLUE RIBBON LINEN SUPPLY INC
39670 10/20/2016 000840 CLARY, AARON
RCB1217794
LSP01816922
LSP01822561
A-195143
A-195990
INV014017
Expenses
Sept 2016
Sept 2016
248-320014
248-321393
9789450
9791473
S0146888
S0147447
S9787425
Expenses
39671 10/20/2016 003317 COEUR D' ALENE PRESS, SHOSHONE I\ 5318562
Fund/Dept
001.076.305.575
001.016.000.521
001.016.000.521
001.076.300.576
001.076.300.576
001.016.000.521 JANITORIAL SVC: SEPT 2016
Description/Account
Amount
SECURITY MONITORING AT CENTE
Total :
FLOOR MAT SERVICE AT PRECINC
FLOOR MAT SERVICE AT PRECINC
Total :
PORTABLE RESTROOMS AT PARK:
PORTABLE RESTROOMS AT PARK:
Total:
101.042.000.542
101.042.000.542
001.076.300.576
001.016.000.521
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
402.402.000.531
001.076.305.575
115.50
115.50
20.39
21.00
41.39
144.00
390.00
534.00
2,501.87
Total : 2,501.87
EXPENSE REIMBURSEMENT
Total :
UTILITIES: PW MASTER AVISTA
UTILITIES: PARKS MASTER AVISTA
Total :
SUPPLIES: PRECINCT
SUPPLIES: CENTERPLACE
Total :
LINEN SERVICE AND SUPPLYATC
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLY AT C
Total :
EXPENSE REIMBURSEMENT
Total:
47.05
47.05
26, 549.78
14,404.86
40,954.64
14.64
102.99
117.63
299.11
299.11
137.72
195.23
194.98
1,126.15
30.19
30.19
NORTH IDAHO BUSINESS JOURNP 271.00
Page:
vchlist
10/20/2016 2:39:46PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
39671 10/20/2016 003317 003317 COEUR D' ALENE PRESS, SHOSHO (Continued)
39672 10/20/2016 005355 COMMERCIAL PUBLISHING INC 73890
39673 10/20/2016 000795 EARTHWORKS RECYCLING [NC.
39674 10/20/2016 002308 FINKE, MELISSA
39675 10/20/2016 000007 GRAINGER
352948
Oct 2016
Oct 2016
9236904059
39676 10/20/2016 005046 GRAPHIC ART PRODUCTIONS INC 540-8994
540-9004
39677 10/20/2016 003177 GUTH, ERIC
39678 10/20/2016 000441 HOME DEPOT CREDIT SERVICES
39679 10/20/2016 002607 HUB SPORTS CENTER
39680 10/20/2016 003718 INLAND PUBLICATIONS INC
39681 10/20/2016 000388 IRVIN WATER DIST. #6
39682 10/20/2016 001635 ISS FACILITY EVENT SERVICES
Expenses
Sept2016
October 2016
48329
Sept 2016
1089474
1094562
1094563
1097436
Fund/Dept
001.076.305.575
001.076.305.575
001.076.301.571
001.076.301.571
001.076.305.575
001.076.301.571
001.076.305.575
001.032.000.543
001.090.000.518
105.000.000.557
001.076.305.575
001.076.300.576
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
Description/Account
Amount
Total :
ADVERTISING IN WEDDING RESOI
Total :
RECYCLING COLLECTION AT CP 9,
Total :
INSTRUCTOR PMT
INSTRUCTOR PMT
Total :
SUPPLIES FOR CENTERPLACE
Total :
SIGNS FOR REC PROGRAMS
SIGNS FOR CENTERPLACE
Total :
EXPENSE REIMBURSEMENT
Total :
SUPPLIES FOR GEN GOVAND CB
Total :
2016 LODGING TAX GRANT REIMS
Total :
ADVERTISING FOR WEDDING PAG
Total :
UTILITIES: PARKS AND PW
Total :
EVENT SVCS AT CENTERPLACE
EVENT SVCS FOR CENTERPLACE
EVENT SERVICES FOR CENTERPL
MONTHLY CLEANING AT CENTERP
271.00
1,100.00
1,100.00
25.00
25.00
1,170.75
190.75
1,361.50
113.58
113.58
192.40
64.14
256.54
30.32
3032
200.67
200.67
21,703.21
21,703.21
595.00
595.00
1,877.45
1,877.45
52.68
79.02
52.67
7,136.00
Page: —2�
vchlist
10/20/2016 2:39:46PM
Voucher List
Spokane Valley
Page: 2
Bank code : apbank
Voucher
Date Vendor
Invoice
39682 10/20/2016 001635 001635 ISS FACILITY EVENT SERVICES (Continued)
39683 10/20/2016 004628 NORTHWEST ROOF CONSULTANTS INC 3506
39684 10/20/2016 001860 PLATT ELECTRICAL SUPPLY
39685 10/20/2016 000709 SENSKE LAWN &TREE CARE INC.
39686 10/20/2016 004943 SMARTLITE
39687 10/20/2016 000323 SPOKANE CO UTILITIES
39688 10/20/2016 000898 SPOKANE PROCARE INC
K447636
K454086
6855812
6915640
7498754
160373
Oct 2016
540966
39689 10/20/2016 000451 SPOKANE REG SPORTS COMMISSION 3rd QTR 2016
39690 10/20/2016 000093 SPOKESMAN -REVIEW, THE
39691 10/20/2016 003649 TROPHIES UNLIMITED
RENEWAL
484402
39692 10/20/2016 000038 WASTE MANAGEMENT OF SPOKANE 0365865-2681-0
0365866-2681-8
0365867-2681-6
39693 10/20/2016 000066 WCP SOLUTIONS
9794496
Fund/Dept
001.076.099.575
001.076.305.575
001.076.305.575
402.402.000.531
402.402.000.531
402.402.000.531
001.076.305.575
001.076.302.576
402.402.000.531
105.000.000.557
001.076.000.576
001.076.305.575
402.402.000,531
001.076.305.575
001.016.000.521
001.076.305.575
Description/Account
Amount
Total :
16163-R CENTERPLACE ROOF CO
Total :
SUPPLIES FOR CENTERPLACE
SUPPLIES FOR CENTERPLACE
Total :
2016 ROADWAY LANDSCAPING SE
895 CONTRACT MAINTENANCE
FLAGGING SERVICES
Total :
ADVERTISING FOR CENTERPLACE
Total :
SPOKANE CO SEWER CHRGS: OC
Total:
2016 ROADSIDE WEED SPRAYING
Total:
2016 LODGING TAX GRANT REIMB
Total :
SUBSCRIPTION FOR ACCT 291646
Total :
NAME TAGS FOR CP EMPLOYEES
Total :
WASTE MGMT: MAINT SHOP SEPT
WASTE MGMT: CENTERPLACE
WASTE MGMT: PRECINCT
Total :
7,320.37
2,996.40
2,996.40
13.33
66.63
79.96
6,430.89
530.46
169.57
7,130.92
550.00
550.00
1,637.69
1,637.69
2,771.43
2,771.43
30,400.00
30,400.00
239.20
239.20
47.28
47.28
173.27
740.45
283.09
1,196.81
JANITORIAL SUPPLIES 1,020.18
Page: �-3�
vchlist
10/20/2016 2:39:46PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
39693 10/20/2016 000066 000066 WCP SOLUTIONS (Continued) Total : 1,020.18
39694 10/20/2016 003876 ZBAARCHITECTURE PS 2114 001.016.099.521 PROJECT 1619 - PROFESSIONAL; 6,344.00
Total : 6,344.00
33 Vouchers for bank code : apbank Bank total : 134,736,93
33 Vouchers in this report Total vouchers : 134,736.93
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page:
vchlist
10/26/2016 7:56:53AM
Voucher List
Spokane Valley
9i
Page:
Bank code : pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
6960 10/26/2016 002426 AARP ORGANIZATION PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00
Total : 210.00
6961 10/26/2016 005375 CHEBOTAREVA, DINA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00
Total : 500.00
6962 10/26/2016 005376 GRAHAM, LEILA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 500.00
Total : 500.00
6963 10/26/2016 005377 GRIFFING, KIRSTEN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00
Total: 500.00
6964 10/26/2016 005374 MICRIST ENVIRONMENTAL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 108 52.00
Total: 52.00
6965 10/26/2016 004798 OLSON, CHERYL PARKS REFUND 001237.10.99 DEPOSIT REFUND: ROOM 110 52.00
Total: 52.00
6966 10/26/2016 005378 PIKULIK, ALAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00
Total : 500.00
6967 10/26/2016 005379 ROBINS, ERIN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00
Total : 75.00
6968 10/26/2016 005380 WA FESTIVALS & EVENTS ASSOC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 213 52.00
Total : 52.00
6969 10/26/2016 003547 WICKSTROM, BRIAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00
Total : 52.00
10 Vouchers for bank code : pk-ref Bank total : 2,493.00
10 Vouchers in this report
Total vouchers : 2,493.00
vchlist
10/26/2016 9:13:07AM
Voucher List
Spokane Valley
Page: t'
Bank code : apbank
Voucher
Date Vendor
Invoice
39695 10/26/2016 005384 GVD COMMERCIAL
39696 10/26/2016 005383 PEHA, TYLER
39697 10/26/2016 005381 PLANET TURF
39698 10/26/2016 005382 THE RESERVE AT SHELLEY LAKE
4 Vouchers for bank code : apbank
4 Vouchers in this report
CRY WOLF REFUND
CRY WOLF REFUND
CRY WOLF REFUND
CRY WOLF REFUND
Fund/Dept
001.016.000.342
001.016.000.342
001.016.000.342
001.016.000.342
Description/Account
Amount
FALSE ALARM REFUND PERMIT Vi
Total :
FALSE ALARM REFUND PERMIT VE
Total :
FALSE ALARM REFUND PERMIT Vi
Total :
FALSE ALARM REFUND PERMIT Vi
Total :
Bank total :
25.00
25.00
20.00
20.00
250.00
250.00
125.00
125.00
420.00
Total vouchers : 420.00
Page:
vchlist
10/27/2016 12:23:43PM
Voucher List
Spokane Valley
>/
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
39699 10/27/2016 000394 AM LANDSHAPER INC
39700 10/27/2016 004278 ARCHITECTS WEST INC
39701 10/27/2016 001122 CAMERON-REILLY LLC
39702 10/27/2016 004437 COMMUNITY ATTRIBUTES INC
39703 10/27/2016 004950 EIGHT31 CONSULTING
39704 10/27/2016 000746 EMPLOYMENT SECURITY DEPT
39705 10/27/2016 001447 FREE PRESS PUBLISHING INC
39706 10/27/2016 002568 GRANICUS INC
39707 10/27/2016 002810 INLAND NW PARTNERS ASSOC
39708 10/27/2016 000864 JUB ENGINEERS INC.
39709 10/27/2016 003959 MAX J KUNEY CO
PAY APP 1
8747
PAY APP 2
1853
1022
000-217156-00-2
46359
46382
46383
46385
46386
46387
81269
2016 WINTER
0103997
PAY APP 24
Fund/Dept
402.000.000.595
313.000.215.594
303.000.207.595
105.000.000.557
313.000.215.594
502.502.000.517
001.076.000.576
001.013.000.513
001.058.056.558
001.013.000.513
001.013.000.513
001.058.056.558
001.011.000.511
001.058.051.558
101.042.000.542
303.303.155.595
Description/Account
Amount
PROJECT 16-109 BATES/REGO ST(
Total :
0215 -CITY HALL DESIGN & CN ADN
Total :
0207 -CONSTRUCTION CONTRACT
Total :
SPOKANE VALLEY TOURISM ANAL'
Total :
PROFESSIONAL SERVICES
3RD QUARTER 2016 UI TAX
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
78,241.94
78,241.94
13,134.90
13,134.90
3,261.50
3,261.50
11,385.00
11,385.00
4,500.00
Total : 4,500.00
Total :
Total:
MAINTENANCE FOR NOVEMBER 2
Total :
WINTER 2016 CONFERENCE
Total :
2016 TIP MAINTENANCE & UPDATE
Total :
1,910.07
1,910.07
143.35
46.40
43.20
25.50
25.00
99.45
382.90
777.16
777.16
80.00
80.00
17,811.74
17,811.74
0155 - SULLIVAN RD WEST BRIDGE 41'1,512.18
Page:
tech list
10/27/2016 12:23:43 PM
Voucher List
Spokane Valley
Page: 2�
Bank code : apbank
Voucher
Date Vendor
Invoice
39709 10/27/2016 003959 003959 MAX J KUNEY CO
39710 10/27/2016 001089 POE ASPHALT PAVING INC.
39711 10/27/2016 004535 SHRED -IT USA LLC
39712 10/27/2016 000459 SPOKANE CO TITLE CO
39713 10/27/2016 000001 SPOKANE CO TREASURER
39714 10/27/2016 000100 WABO INC.
39715 10/27/2016 001885 ZAYO GROUP LLC
67340 10/28/2016 000409 DEPT OF REVENUE
964446 10/18/2016 000409 DEPT OF REVENUE
1003436 10/27/2016 002244 AOT PUBLIC SAFETY CORPORATION
20 Vouchers for bank code : apbank
20 Vouchers in this report
(Continued)
45167
45168
45169
9408920701
5-S P7694
51503500
32974
32975
OCTOBER 2016
003
71-0914170
S PKVLY-82
Fund/Dept
101.042.000.542
101.042.000.542
101.042.000.542
001.090.000.518
001.013.000.513
001.016.000.523
001.058.057.558
001.058.057.558
Description/Account
Amount
Total :
2016 STREET & STORMWATER MA
2016 STREET & STORMWATER MA
2016 STREET & STORMWATER MA
Total :
DOCUMENT DESTRUCTION
OWNER'S POLICY
OCTOBER 2016 HOUSING
Total :
Total :
Total :
WABO SEMINAR: LUIS GARCIA
WABO SEMINAR: TAMARA FAURO1
Total :
001.090.000.518 DARK FIBER
001.076.301.586
001.239.90.01
001.016.000.521
LEASEHOLD EXCISE TAX
Total :
Total:
UNCLAIMED PROPERTY PAYMENT
Total:
SEPTEMBER 2016 REVENUE SPLIT
Total :
444,512.18
156.04
5,171.55
372,443.42
377,771.01
156.30
156.30
860.90
860.90
110,241.18
110,241.18
300.00
300.00
600.00
253.01
253.01
3,518.79
3,518.79
6,856.17
6,856.17
3,624.16
3,624.16
Bank total : 1,079,878.91
Total vouchers : 1,079,878.91
vchlist
,1110112016 9:19:07AM
Voucher List
Spokane Valley
Page: 1�
Bank code : apbank
Voucher
Date Vendor
Invoice
39716 11/1/2016 003076 AMSDEN, ERICA
39717 11/1/2016 000918 BLUE RIBBON LINEN SUPPLY INC
39718 11/1/2016 002226 CENTRAL PREMIX
39719 11/1/2016 001169 CITY OF SPOKANE VALLEY
39720 11/1/2016 000326 CONSOLIDATED IRRIGATION #19
39721 11/1/2016 000246 EAST SPOKANE WATER DIST #1
39722 11/1/2016 001993 FISCH, PETE
39723 11/1/2016 000011 GREATER SPOKANE VALLEY
39724 11/1/2016 000070 INLAND POWER & LIGHT CO
39725 11/1/2016 001635 ISS FACILITY EVENT SERVICES
39726 11/1/2016 001987 JENKINS, ART
Expenses
Expenses
9793484
S0148137
S0259416
2335816
Oct 2016
Oct 2016
Oct 2016
October 2016
Expenses
3rd QTR 2016
2301
1105057
1105789
Expenses
Fund/Dept
001.032.000.543
001.032.000.543
001.076.305.575
001.076.305.575
001.076.305.575
001.016.000.521
001.058.056.558
402.402.000.531
001.076.300.576
402.402.000.531
001.032.000.543
001.090.000.550
101.042.000.542
001.076.305.575
001.076.305.575
402.000.193.531
Description/Account
Amount
EXPENSE REIMBURSEMENT
EXPENSE REIMBURSEMENT
Total :
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLY AT C
Total :
CONCRETE BLOCKS FOR PRECIN,
Total :
PETTY CASH: 14796,97,98,99,800,8
Total :
UTILITIES: PW
UTILITIES: PARKS AND CENTERPL
Total :
WATER CHARGES: OCT 2016
Total:
EXPENSE REIMBURSEMENT
Total:
2016 ECO DEV GRANT REIMBURSI
Total:
UTILITIES: OCT 2016
Total' :
EVENT SERVICES FOR CENTERPL
EVENT SERVICES FOR CENTERPL
Total :
21.60
15.12
36.72
240.04
52.72
75.63
368.39
282.62
282.62
23.91
23.91
342.23
713.92
1,056.15
3,669.59
3,669.59
488.24
488.24
6,676.00
6,676.00
440.37
440.37
73.75
173.83
247.58
EXPENSE REIMBURSEMENT 125.20
Page:
vchlist
11/01/2016 9:19:07AM
Voucher List
Spokane Valley
,L/
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
39726 11/1/2016 001987 001987 JENKINS, ART
39727 11/1/2016 000252 LOWE'S BUSINESS ACCOUNT
39728 11/1/2016 004269 MILLER, WILLIAM
(Continued)
Oct 2016
Expenses
39729 11/1/2016 000193 NORTHWEST CHRISTIAN SCHOOL INC November 2016
39730 11/1/2016 000324 SPOKANE CO WATER DIST #3
39731 11/1/2016 000898 SPOKANE PROCARE INC
Oct 2016
545480
39732 11/1/2016 003532 STERICYCLE COMMUNICATION SOLUT 8010450933
39733 11/1/2016 001791 STONE, MIKE
39734 11/1/2016 001969 SUNSHINE DISPOSAL
39735 11/1/2016 000295 VALLEYFEST
39736 11/1/2016 003175 VISIT SPOKANE
Expenses
1081976
Oct 2016
Oct 2016
Oct 2016
Oct 2016
Oct 2016
Oct 2016
Oct 2016
Oct 2016
Fund/Dept
001.076.304.575
001.018.014.514
001.090.000.518
402.402.000.531
402.402.000.531
001.076.305.575
001.076.000.576
101.042.000.542
105.000.000.557
105.000.000.557
105.000.000.557
105.000.000.557
105.000.000.557
105.000.000.557
105.000.000.557
105.000.000.557
Sept 2016 105.000.000.557
Description/Account
Amount
Total :
OPERATING SUPPLIES: SENIOR CI
Total:
EXPENSE REIMBURSEMENT
Total :
CITY HALL RENT: NOV 2016
Total:
WATER CHARGES FOR OCT 2016
Total:
2016 ROADSIDE WEED SPRAYING
Total:
ANSWERING SERVICE FOR CENT!
Total :
EXPENSE REIMBURSEMENT
Total :
TRANSFER STATION
2016 LODGING TAX
2016 LODGING TAX
2016 LODGING TAX
2016 LODGING TAX
2016 LODGING TAX
2016 LODGING TAX
2016 LODGING TAX
2016 LODGING TAX
Total :
GRANT REIMB
GRANT REIMS
GRANT REIMS
GRANT REIMB
GRANT REIMS
GRANT REIMB
GRANT REIMB
GRANT REIMB
Total :
125.20
79.56
79.56
114.14
114.14
36,221.75
36,221.75
1,657.01
1,657.01
2,771.43
2,771.43
54.44
54.44
797.20
797.20
614.82
614.82
515.42
2,314.00
2,397.00
800.00
683.30
1,113.47
8,433.59
562.50
16,819.28
2016 LODGING TAX GRANT REIMB 13,637.50
Page:
vchlist
11/01/2016 9:19:07AM
/5-
Voucher
SVoucher List Page:
Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice FundlDept Description/Account Amount
39736 11/1/2016 003175 003175 VISIT SPOKANE (Continued) Total : 13,637.50
39737 11/1/2016 000038 WASTE MANAGEMENT OF SPOKANE 0064'1114 1518-3 402.402.000.531 WASTE MGMT: PW SEPT 2016 1,119.73
Total : 1,119.73
22 Vouchers for bank code : apbank Bank total : 87,301.63
22 Vouchers in this report Total vouchers : 87,301.63
1, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: �3"r�
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing
['information ❑admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending October 31, 2016
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees Council Total
Gross: $ 278,333.77 $ 5,475.00 $ 283,808.77
Benefits: $ 114,863.89 $ 12,831.75 $ 127,695.64
Total payroll $ 393,197.66 $ 18,306.75 $ 411,504.41
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of
the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
Attendance:
Councilmembers
MINUTES
SPOKANE VALLEY COUNCIL
MEETING STUDY SESSION
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
October 18, 2016
Staff
Rod Higgins, Mayor
Arne Woodard, Deputy Mayor
Caleb Collier, Councilmember
Pam Haley, Councilmember
Mike Munch, Councilmember
Ed Pace, Councilmember
Sam Wood, Councilmember
Mark Calhoun, Acting City Manager
Cary Driskell, City Attorney
Chelsie Taylor, Finance Director
Erik Lamb, Deputy City Attorney
Eric Guth, Public Works Director
John Hohman, Comm & Eco. Dev. Director
Morgan Koudelka, Sr. Admin. Analyst
Sean Messner, Senior Traffic Engineer
Chaz Bates, Economic Development Specialist
Mark Werner, Police Chief
Christine Bainbridge, City Clerk
Mayor Higgins called the meeting to order at 6:00 p.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
ACTION ITEM:
1. PUBLIC HEARING: Trans -Pacific Partnership Trade Agreement
After Mayor Higgins explained the procedure for giving public comment, Mr. Calhoun gave a brief
explanation of the Trans -Pacific Partnership Trade Agreement, as noted on the Request for Council Action.
Mayor Higgins invited public comments.
Matt Shea: member of the Washington House of Representatives representing the 4th Legislative District;
said he is strongly opposed to TPP and he urged Council to take up a resolution opposing this; said it is not
affordable, or patriotic.
Rob Chase, Liberty Lake: said he is also the Spokane County Treasurer; said the merits of opposing this
are well established, and that he only knows of GSI (Greater Spokane, Inc.) who is in favor; and said he
would like Council to make their view known to Cathy McMorris Rodgers.
Kevin Person, Spokane Valley: said he is the CEO of Wagstaff, a manufacturer in Spokane Valley; said
they employee 340 peopl in very good, well -paying jobs; said trade is very important for them; they are a
world leader in aluminum casting technology; that it is a pleasure to be a leading company here and he
looks forward to remaining competitive; said 40% of his jobs are tied to trade in Washington and we need
to support and encourage international trade and help companies in world markets; that it will mean more
jobs in the United States and at Wagstaff and he encouraged Council to pass a resolution of what they want,
rather than what they don't want; and said they don't want to send an anti -business and anti -trade message.
Jim McDonald, Spokane Valley: said he is the CEO of SCAFCO Grain Systems, located on East Broadway
in Spokane Valley; said he has been in business in this area for 55 years and is very much dependent upon
export trade; said they export to 84 countries and about 2/3' of his business is export related; said no trade
Council Study Session: 10-18-2016 Page 1 of 5
Approved by Council:
DRAFT
pact is perfect but having a fair playing field is very important and there are some aspects to this agreement
which are very beneficial to his company.
Todd Mielke, Spokane: via the City Clerk, distributed a copy of his letter to Council, as well as a letter from
the Washington Council on International Trade in support of the TPP; said this is more about people and
jobs and selling world-wide; that Spokane Valley has prided itself on being very pro-business, and that he
anticipated the agreement will be re -negotiated; said he strongly supports an alternate resolution to have
the U.S. Congress negotiate a trade compact that is beneficial to companies in the U.S. that allows them to
compete.
Michael Poulin, Spokane: said he is the president of YAK Research in Spokane; said about 50% of their
products are exported, but that TPP isn't much about trade as it will restrict or prohibit the ability to know
what is in our food and where that food comes now; said the TPP even allows self -certification of food; and
it prohibits preferential treatment of contractors so they may not hire local veterans when foreign labor is
available for less; and said there are other trade restraints.
Jennifer Calvert, Spokane Valley: she asked Spokane Valley to go on record as opposing the TPP; said it
will have negative consequences for citizens; many people are concerned about jobs and making enough
money to care for families; that it is being promoted as NAFTA was but that hasn't worked well; said it
was created by corporations looking to benefit by many of the provisions, many of which have nothing to
do with trade; said only six of the thirty chapters deal with trade; said it is a bad deal for Americans.
Kyle England, Colbert, Wa: said he is with Kaiser Aluminum and supports GSI's effort for an alternative
resolution asking Congress for a trade agreement, but not necessarily with the TPP; again said he supports
GSI's approach and that he wishes to avoid unintended consequences.
Ben Small, Spokane Valley: he urged further discussion on the issue; said he chairs the Greater Chamber
of Commerce, and is the Central Valley School District Superintendent; said he desires to get more
information before making a final decision or having a final resolution; feels we should pull together with
regional partners to better understand this, and he urged Council to deliberate carefully on the topic and
think of the impacts moving forward; said there are those who don't understand what would happen to their
business and many who want more information.
Patricia Mann, Otis Orchards: did not want to speak, but noted on the sign -in sheet that she is against the
TPP.
Chris Nerison, Spokane Valley said he has been a businessman for 36 years; he sold his business about a
year ago and retired; that he had imported and exported products and found it surprisingly easy to do; said
whether the TPP passes or not, Washington will still be the number one exporter and he expects this would
not be a "make or break" deal; said he hasn't found studies proving that past trade agreements have helped
the U.S. economy, but there is evidence they have raised the trade deficit.
John Christine, Spokane: said the TPP is like NAFTA on steroids; there are 5,500 pages in the document
and twenty deal with trade; he encouraged Council to pass a resolution; said this is not all about trade and
he expressed concern about the national sovereignty which he said will be eroded.
Bart Haggin, Spokane: said this is not a trade agreement; said much of what has been said tonight can be
found on the Internet; that we should be concerned with what would happen between the election and a new
congress and that this Council should be concerned as this will be brought up in a lame -duck congress; said
this has been going on for years and can't be re -negotiated and he urged Council to oppose taking this issue
during the lame duck congress.
Council Study Session: 10-18-2016 Page 2 of 5
Approved by Council:
DRAFT
Stacy Cassey, Valleyford: said she is a Spokane Volunteer for initiative 735 and they are working to get
big money out of the election; said she is opposed to the TPP as it is about corporate power and control and
"corporate personhood;" and said it is important to take a stance against the TPP. Attorney Driskell
reminded everyone that we cannot have public facilities used to promote any aspect of a public election.
John Harding, Spokane Valley: said he feels a trade agreement should be done in the House and Senate;
said if this goes into effect Cathy McMorris Rodgers won't have any input afterwards; said this is more like
a treaty and we need to get back in focus with the Constitution that used to be the law and not an agreement
done in secret for two years where our representatives weren't allowed to view it.
There were no further public comments and Mayor Higgins closed the public hearing at 6:40 p.m.
NON -ACTION ITEMS:
2. Community Development Block Grant (CDBG) 2017 Potential Projects — Chaz Bates
Mr. Bates went through his PowerPoint presentation explaining about the three proposed projects and the
CDBG process, and said he seeks Council consensus on which projects to bring forward for next week's
public hearing. After brief discussion about matching funds, priority of projects and mention from Mr.
Bates of the two phone calls in support of 8th Avenue, there was Council consensus to proceed next week
with the three projects as noted.
3. Stn Avenue and McDonald — Eric Guth, Sean Messner
Mr. Messner explained that this issue spurred from hearing from citizens about vehicular crashrs at 8th
Avenue and McDonald; and via his PowerPoint, explained the current purpose and configuration of 8th
Avenue as well as McDonald, mentioned the traffic volumes, historic crashes, travel speeds, and crash
summary; mentioned some of the short-term changes already made to make the intersection safer, and
described some of the potential improvements as well as cost. Mr. Messner said staff recommends replacing
the existing 36" stop sign with a 48" stop sign, allow time to see if there is a difference with the current
changes and improvements, and if people continue to failure to yield the right-of-way or disregard the stop
sign, and suggested a flashing stop sign.
There was some discussion about previous discussions concerning some members of the public wanting a
four-way stop and of the cost. Councilmember Pace asked what the harm would be in putting in a four-
way stop sign and see how the residents feel about it; and City Attorney Driskell said there is potential harm
as it would be appropriate to gather the accident data then tailor the responses to those causes; said the data
doesn't tell exactly what but will give some good indications; he cautioned against just saying we can put
in a four-way stop sign as there would be negative consequences and other traffic accidents due to people's
expectations of where stop signs will be or not be; said it is worth looking at the crash data and identify
potential options about whether to have a signalized or four-way stop, but for the protection of the public,
said we have to use the scientific data or we could have other potential accidents occur there.
Councilmember Haley said that most accidents are not called into the Police Department and Mr. Driskell
responded that we can only operate off the data and cannot rely on second or third -hand interpretation of
what might have happened. There was some discussion about changing the speed limit, and some discussion
about the use of rumble strips, and Mr. Messner cautioned that while the strips are very effective on rural
highways, they are very noisy and in neighborhoods, extremely noisy, and he cautioned against using them
in residential neighborhoods. It was ultimately decided to go with the larger stop sign, and include some
stencil striping on the road like "stop ahead" even though it was mentioned that once the winter weather
sets in, that painting will be difficult to see. Mr. Messner said he would also like to get the police reports,
continue to monitor the area, use the stenciling when the weather is better, and conduct a speed limit study.
Council agreed.
Council Study Session: 10-18-2016 Page 3 of 5
Approved by Council:
DRAFT
Mayor Higgins called for a recess at 7:44 p.m.; he reconvened the meeting at 7:55 p.m.
4. Water District #3 Lease, Browns Park — Cary Driskell
Councilmember Wood recused himself on this topic due to personal bias, and left the Council Chambers at
7:55 p.m. City Attorney Driskell explained the background of Browns Park and the previous 35 -year lease
to Water District #3; he explained that city Staff and Water District 3 representatives discussed the grant of
either a permanent easement, which is the District's preference, or a renewal lease, which is the City's
preference; he went over the features in the proposed lease as noted on his October 18, 2016 Request for
Council Action, and said that after speaking with the District, there is no willingness from them to enter
into a lease, so they advised the City they would terminate the water use in the City park. Deputy Mayor
Woodard asked about tendering a lease to them for their consideration, and said that it seems ill-advised
they would take on an expense of $500,000 to move their well when they could have deferred those
expenses; said he is very supportive of our water district, but he would like to see a lease approved by this
Council and sent to them. After further discussion, including mention that the City would pay for any
increase in park water use, Council agreed that staff should bring back for consideration next week, a lease
to forward to the district. Mayor Higgins added that the letter from the Water District mentioned that we
have not communicated with them, and said that is not true. There was no further discussion and
Councilmember Wood returned to the dais.
5. False Alarms — Morgan Koudelka
Senior Administrative Analyst Koudelka gave a brief history on the City's current false alarm reduction
program, and spoke about Lt. Lyon's idea of having an internal program. Through his PowerPoint, Mr.
Koudelka explained the intent of the current regulations, the Cry Wolf Program and its effectiveness over
the years; the false alarm effectiveness, rate and cost over time; concerns with the current program, and
explained some of the aspects of the proposed program, such as it would be run internally by the Sheriff s
Office and the County, no registration information or fees, the alarm company would provide customer
information when requesting police response, and unpaid bills would not be sent to collections. Mr.
Koudelka said this program would be a cost recovery program, not a revenue program, and that the customer
service aspect would be more in line with our overall City customer service expectations. After further
brief discussion, Councilmembers indicated they like the proposal, it is simple, not so invasive, and
appreciate the idea of it being cost recovery. Mr. Koudelka said staff will coordinate with Spokane County
to develop and implement the program, and he will work to modify the City's false alarm Code regulations,
do some further research, and bring back a program and ordinance revision for Council's future approval
consideration. Mr. Koudelka mentioned he will also seek approval from the Board of County
Commissioners.
6. Governance Manual — Chris Bainbridge
City Clerk Bainbridge explained the proposed changes as noted in the Request for Council Action, which
she explained have been discussed several times by the Governance Manual Committee members. Council
expressed appreciation of the work and proposed changes, and agreed this item should be brought to
Council for approval consideration at the November 1 Council meeting.
7. Advance Agenda — Mayor Higgins
Mr. Calhoun noted since several upcoming meetings have full agendas, amd said that the November 8
meeting will be split into two meetings: one beginning at 5 p.m. with the regular formal format and regular
business, and then a 6 p.m. meeting to handle the two public hearings and associated ordinances. Council
concurred with the idea of having the two meetings as noted. There were no suggested changes to the
Advance Agenda.
8. CenterPlace Catering.
This was an information only item and was not reported or discussed.
Council Study Session: 10-18-2016 Page 4 of 5
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9. Council Check-in — Mayor Higgins
There were no further Council comments.
10. Acting City Manager Comments — Mark Calhoun
There were no further City Manager comments.
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:51 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Council Study Session: 10-18-2016 Page 5 of 5
Approved by Council:
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Attendance:
Councilmembers:
Rod Higgins, Mayor
Arne Woodard, Deputy Mayor
Caleb Collier, Councilmember
Pam Haley, Councilmember
Mike Munch, Councilmember
Ed Pace, Councilmember
Sam Wood, Councilmember
MINUTES
City of Spokane Valley
City Council Special Meeting
Tuesday, October 21, 2016
Staff:
John Hohman, Comm & Eco. Dev Director
Cary Driskell, City Attorney
Erik Lamb, Deputy City Attorney
Chelsie Taylor, Finance Director
Mike Stone, Parks & Rec Director
Eric Guth, Public Works Director
Christine Bainbridge, City Clerk
Mayor Higgins called the meeting to order at 9:30 a.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
EXECUTIVE SESSION: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed
to adjourn into executive session until approximately 3:00 p.m. to evaluate the qualifications of applicants
for public employment, and that no action will be taken upon return to open session. Council adjourned
into executive session at 9:32 a.m. At 2: 57 p.m., Mayor Higgins declared Council out of executive session,
at which time it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn.
L.R. Higgins, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Council Minutes: 10-21-2016 Page 1 of 1
Approved by Council:
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Attendance:
Councilmembers:
Rod Higgins, Mayor
Arne Woodard, Deputy Mayor
Caleb Collier, Councilmember
Mike Munch, Councilmember
Ed Pace, Councilmember
Sam Wood, Councilmember
ABSENT:
Pam Haley, Councilmember
MINUTES
City of Spokane Valley
City Council Special Meeting
Tuesday, October 25, 2016
Staff:
John Hohman, Comm & Eco. Dev Director
Cary Driskell, City Attorney
Christine Bainbridge, City Clerk
Mayor Higgins called the meeting to order at 4:30 p.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except
Councilmember Haley. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to
excuse Councilmember Haley from this meeting.
EXECUTIVE SESSION: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed
to adjourn into executive session until approximately 5:45 p. m. to evaluate the qualifications of applicants
for public employment and that no action is anticipated upon return to open session, although as a result
of this meeting, action is anticipated during the regular 6:00 p.m. October 25, 2016 Council meeting.
Council adjourned into executive session at 4:33 p.m. At 5:33 p.m. Mayor Higgins declared Council out
of executive session, at which time it was moved by Deputy Mayor Woodard, seconded and unanimously
agreed to adjourn.
L.R. Higgins, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Council Minutes: 10-25-2016 Page 1 of 1
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MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, October 25, 2016
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance:
Rod Higgins, Mayor
Arne Woodard, Deputy Mayor
Caleb Collier, Councilmember
Pam Haley, Councilmember [arrived 6:51 p.m.]
Mike Munch, Councilmember
Ed Pace, Councilmember
Sam Wood, Councilmember
Staff
Mark Calhoun, Acting City Manager
Cary Driskell, City Attorney
Mike Stone, Parks & Rec Director
Erik Lamb, Deputy City Attorney
Chelsie Taylor, Finance Director
Eric Guth, Public Works Director
John Hohman, Comm & Eco. Dev. Director
John Whitehead, Human Resources Manager
Mark Werner, Police Chief
Mike Basinger, Economic Develop. Coordinator
Chaz Bates, Economic Development Specialist
Christine Bainbridge, City Clerk
INVOCATION: Standing in for Pastor Hebden, Pastor Bryce Brewer from Refuge Church gave the
invocation.
PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance.
ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except
Councilmember Haley. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to
excuse Councilmember Haley for about the next one and one-half hours.
APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS
Councilmember Munch: said he met with Visit Spokane today and looks forward to working together.
Councilmember Pace: said he attended an STA (Spokane Transit Authority) Board meeting and they are
starting the process of negotiating a new contract with their CEO, said Commissioner O'Quinn wanted an
evaluation process done by a paid consultant before that happened, but it ended up they will schedule that
for after that happens.
Councilmember Wood: said he chaired the Tourism Board meeting, it was a vigorous discussion, and a
recommendation will be coming to Council in the near future.
Councilmember Collier: said he met with the Arts Council to get a better understanding of their vision for
Spokane Valley.
Deputy Mayor Woodard: said he attended various Chamber of Commerce meetings on topics that could
impact us, such as the recent Supreme Court decision concerning Whatcom County's water issue.
MAYOR'S REPORT
Mayor Higgins reported that he attended the DAR (Daughters of the American Revolution) 20th
Anniversary; met with GSI (Greater Spokane, Inc.); attended the SCOPE Law Enforcement Awards
Banquet; and also met with Visit Spokane.
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PROCLAMATION n/a
PUBLIC COMMENTS: After Mayor Higgins went over ground rules for public comments, he invited
general public comments.
Mr. Phillip Tyler, President Spokane NAACP: said he is Spokane's NAACP new President and he wanted
to extend a hand in solidarity to build on shared values; he extended verbal support for the Sheriff and our
new Police Chief, and said he hopes to discover ways to assist marginalized communities and communities
of color; said he has reached out to the individual Councilmembers, and while he hasn't heard from
everyone, will leave his business cards with the City Clerk.
Ms. Laura Renz, Spokane County: spoke again concerning getting some awareness for service dogs in this
city; said she and her service animal are attacked every time they go out in the community as many
businesses allow dogs in public buildings; said the businesses are afraid to ask the dog owner that second
question; said there is a need to be protected and not rushed by dogs jumping out of strollers and that it
distracts the service animal; said she doesn't know how to start doing this, and maybe the best way is to
train the businesses that it is okay to ask the questions of dog owners; and said she hopes to get some
awareness through the business community.
Mr. Robert Sampson, Checker Cab in Spokane Valley: said he has done a lot of good work to help with
Coats for Kids in Spokane Valley, Spokane and Idaho; said he conducted an experiment with Uber and
Lift; he took a car that was out of service and damaged and a driver who was a felon, and ran him through
the process and he was approved as was the car, in about a minute; said the car's tires were bald; he asked
that these companies be regulated the same way as in Pullman as it would help in the safety for all citizens;
said his drivers are fingerprinted and get a background check; he suggested we have a $25 or $50 fee which
would give us extra revenue.
1. PUBLIC HEARING: 2016 Budget Amendment — Chelsie Taylor
Mayor Higgins opened the public hearing at 6:16 p.m. Finance Director Taylor went over the proposed
amendments to the 2016 budget as outlined in her October 25, 2016 Request for Council Action, said since
her last presentation to Council on October 4, 2016, there have been no changes. Mayor Higgins invited
public comment. No comments were offered and Mayor Higgins closed the public hearing at 6:27 p.m.
2. PUBLIC HEARING: Community Development Block Grant Projects for 2017 — Chaz Bates
Mayor Higgins opened the public hearing at 6:28 p.m. Economic Development Specialist Bates went over
the information contained in his PowerPoint presentation, which he said is very similar to last week's report,
but that some issues have been identified concerning the Indiana Avenue project with the former railroad
right-of-way, so the recommendation is not to apply for that project this year. Mr. Bates also noted that a
motion on this topic will be considered later this evening. Mayor Higgins invited public comment; no
comments were offered and Mayor Higgins closed the public hearing at 6:33 p.m.
3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on Oct. 25, 2016 Request for Council Action Form Totaling: $4,152,004.99
b. Approval of Payroll for Pay Period Ending October 15, 2016: $367,731.74
c. Approval of October 4, 2016 Council Meeting, Study Session Format
d. Approval of October 11, 2016 Council Meeting, Formal Meeting Format
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent
Agenda.
Minutes Regular Council Meeting: 10-25-2016 Page 2 of 7
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NEW BUSINESS:
4. Second Reading Proposed Ordinance 16-014 Aggressive Solicitation — Erik Lamb, Kristopher Morton
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded
to approve Ordinance 16-014 updating the City's prohibition on aggressive solicitation. Deputy City
Attorney Lamb explained that in response to a U.S. Supreme Court Case as well as a Washington State
Supreme Court case dealing with panhandling in the City of Lakewood, in which case the court struck down
a "begging" ordinance as an unconstitutional restriction on First Amendment protected speech; and
explained that as currently written, our Code may not be enforceable because it does not regulate aggressive
solicitation generally, but rather regulates aggressive begging for a particular purpose, i.e. begging for
money or goods as charity. Mr. Lamb noted that another section in our code prohibits solicitation from
vehicle occupants, and because that is already generally applicable rather than content based, staff is not
proposing any changes. Mr. Lamb stressed that this new amendment only regulates those issues where there
is some kind of behavior issue, like an attempt or intent to intimidate people to comply, and that it would
not affect people gathering signatures on a petition, provided there is no threat or intimidation, which he
said would also protect those who lawfully gather signatures. Councilmember Collier asked about the idea
of amending the motion to include a copy of the First Amendment in this ordinance so that this change does
not infringe upon that right. Deputy City Attorney Lamb noted that the purpose of this ordinance is to
regulate conduct and there is no intent to impinge on anyone's constitutional amendments. City Attorney
Driskell also mentioned that the next -to -last Whereas clause states that the City seeks to balance its
compelling government interest with protecting the rights of individuals to exercise their First Amendment
rights safely, and that we want to maintain consistency with the other section of the Code; that we have a
clear legislative record and we want to keep it as clean as possible, and therefore he recommends keeping
the verbiage as is. Deputy Mayor Woodard agreed that this is being done to protect citizens from aggressive
solicitation. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In
Favor: Unanimous. Opposed: None. Motion carried.
5. Second Reading Proposed Ordinance 16-015 Property Tax — Chelsie Taylor
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded
to approve Ordinance #16-015 levying regular property taxes for 2017. After Ms. Taylor explained that as
in the past, this ordinance does not include an increase in the property tax levy rate, and went over the
information contained in her October 25, 2016 Request for Council Action, Mayor Higgins invited public
comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None.
Motion carried.
6. First Reading Proposed Ordinance 16-016, Amending 2016 Budget — Chelsie Taylor
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded
to advance Ordinance #16-016 amending the 2016 Budget, to a second reading. Finance Director Taylor
briefly went over the changes as proposed to the 2016 budget, after which Mayor Higgins invited public
comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None.
Motion carried.
7. First Reading Proposed Ordinance 16-017 Adopting 2017 Budget - Chelsie Taylor
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded
to advance Ordinance #16-017 adopting the 2017 Budget to a second reading. Finance Director Taylor
went over the background of the materials contained in her October 25, 2016 Request for Action. Mayor
Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous.
Opposed: None. Motion carried.
8. Motion Consideration: Fund Allocations to Social Service and Economic Development Agencies —
Chelsie Taylor
It was moved by Deputy Mayor Woodard and seconded to award 2017 Outside Agency funding as follows:
Greater Spokane Valley Chamber of Commerce $17,143; Spokane Valley Arts Council $48, 601; Spokane
Minutes Regular Council Meeting: 10-25-2016 Page 3 of 7
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Valley Heritage Museum $3, 495; Valleyfest $22, 685; Arts Academy of Spokane $2, 500; Basket for Babies
$784; Greater Spokane County Meals on Wheels $21,821; Greater Spokane Substance Abuse Council
$4,132; Spokane Valley Partners $13,429; and Widows Might $15,399. Finance Director Taylor explained
the process for allocating the funds, as well as a new rule #7 that in no event will any agency receive an
allocation greater than their initial request, and she explained that without that rule, based on recommended
funds to each agency and the awarding process, that the Museum would have actually received more money
than requested. Mr. Calhoun added that we contract for services and therefore can give no more than
requested or it would be a gifting of public funds. Mayor Higgins invited public comment; no comments
were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried.
9. Motion Consideration: 2017 Community Development Block Grant Projects — Chaz Bates
It was moved by Deputy Mayor Woodard and seconded to authorize staff to prepare CDBG applications
for the proposed sidewalk project 8th Avenue from Dickey to Thierman (north side), and Mission Avenue
from Bates to Union (north side). Mayor Higgins invited public comment; no comments were offered. Vote
by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried.
10. Motion Consideration: Browns Park Lease — Cary Driskell
As he had done in past conversations on this topic, Councilmember Wood excused himself from this topic
and left the Council Chambers at 7:06 p.m. It was moved by Deputy Mayor Woodard and seconded to
authorize Acting City Manager Mark Calhoun to finalize and execute the draft lease agreement and forward
it to Water District 3 for their potential approval and execution. City Attorney Driskell went over the
background of this issue as stated in the October 25, 2016 Request for Council Action (RCA); said that the
Water District had expressed concern that the City did not get back to them in response to their request for
an easement instead of the lease the City offered; and as shown in the RCA, there has been communication.
Mayor Higgins invited public comment; no comments were offered. Mr. Driskell also mentioned the option
of either a 35 or 50 -year lease, and after brief Council discussion, it was moved by Deputy Mayor Woodard
and seconded, to amend the motion to include that the lease would be extended to water District #3 with a
50 year term. Mayor Higgins invited public comment; no comments were offered. Vote to amend the
motion: In Favor: Unanimous. Opposed: None. Motion carried. Vote on the fully amended motion: In
Favor: Unanimous. Opposed: None. Motion carried. Councilmember Wood returned to the dais at 7:14
p.m.
11. Motion Consideration: Selection of City Manager — John Whitehead
Human Resources Manager Whitehead gave a brief explanation of the process leading to tonight's Council
selection of a city manager; said the Consultant did a good job and initially forty-two people applied, leading
to interviews last Friday by Council, the community group, and senior staff. It was then moved by Deputy
Mayor Woodard and seconded, to authorize Mayor Higgins to offer the position of City Manager to Mark
Calhoun and to begin negotiations of the Employment Agreement subject to approval of the Employment
Agreement by a majority of Councilmembers at a subsequent meeting. Mayor Higgins invited public
comment. Tony Lazanis said that Mark Calhoun is the best man for the job; and you can't find any better
person than he is. There were no further public comments. Vote by Acclamation: In Favor: Unanimous.
Opposed: None. Motion carried. Congratulations were extended to Mr. Calhoun.
PUBLIC COMMENTS: Mayor Higgins invited public comments. Dennis Crapo extended his
congratulations to Mr. Calhoun, and his appreciation to Council for the process. There were no further
comments.
Mayor Higgins called for a recess at 7:20 p.m.; he reconvened the meeting at 7:31 p.m.
Minutes Regular Council Meeting: 10-25-2016 Page 4 of 7
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ADMINISTRATIVE REPORTS:
12. Periodic Review, Draft Comprehensive Plan, Planning Commission Findings — Mike Basinger
Community and Economic Development Director Hohman noted that with him are Economic Development
Coordinator Basinger, and Deputy City Attorney Lamb. Mr. Hohman said staff will be as brief as possible
in tonight's overview of the process; that they will go into some details in the different sections, then go to
each of the Planning Commission Recommendations for Council input; he noted the minutes from the
Planning Commission are included in tonight's packet, and he thanked the Commission for all their work.
Mr. Basinger said that the Planning Commission had productive and thoughtful deliberations; and he then
went through his PowerPoint presentation; he said there were some dissenting votes and some discussion
about transition requirements on zone -by -zone or use -by -use. Below is the summary of the proposed
changes:
1. Add a policy in Parks and Open Space Goals and Policies for the Comprehensive Plan Update to support
xeriscaping, water conservation, and sustainable park management methods. In response to staff's question
on whether to include this, Councilmember Munch said he favors including this provided this isn't a "must"
as he doesn't want to force having a park. Mr. Basinger said he didn't think the Commission's intent was
that it be mandatory, but if there is an opportunity, it makes sense to show how things could be done
differently. Council nodded in agreement.
2. Designate parcels 55173.1018, 55173.1019, 55173.1020, and 55173.1005 as Single Family Residential
(SFR) and zone the same parcels as Single Family Residential Urban (R-3). After brief discussion, Council
agreed with the Commission's findings.
3. Designate the parcels located in the area south of Bow Avenue, west of Barker Road, north of Sprague
Avenue, and east of Greenacres Road as Single Family Residential (SFR) and zone the same parcels as
Single Family Residential Urban (R-3). Council agreed with the Commission's findings.
Slide 41: "Use the annual amendment process — proposal to change parcel 45091.9100 as Mixed Use (MU)
and zone the same parcel as Mixed Use (MU)." Mr. Basinger said the parcel is a church, and they want to
do storage or something similar on the remainder of the church property. Mr. Hohman explained that this
is one of the incidents where the property owner came in to ask for these changes; he suggested the need to
speak to the Attorney more to see how this fits into the process; and then can report back on the 8h. Mr.
Basinger stated that the Commission was about the use of the CAR (citizen action request) process to allow
people to come forward and recommend changes; but he explained that these came in after the fact; said
the Commission feels the request should go through the annual process. Mr. Lamb further explained that
the concern is we went through an extensive process over a year ago, that there was another opportunity to
get comments; but there were some questions about fairness to simply allow that in. Councilmember Pace
asked if we can legally make the change and Mr. Lamb said yes, but making that opens the door for more
questions in the event we are challenged down the road. Councilmember Pace said he thinks we should
make the change. Deputy Mayor Woodard said he thinks the change makes sense on this use; that whatever
they'd do for storage, they will be limited on how close they can get to those residences; said he doesn't
see that as a problem, and if there are no legal problems, would like to see the change. Councilmember
Haley said she is against the change from a fairness standpoint, that it could open a "can of worms" for
others to come in; and said she supports the Commission recommendation. Mayor Higgins said they have
until November 1 to put in a request, but Mr. Hohman said we did not open the process this year since we
are in the middle of this review; said they could apply for it but it would be for 2018. Councilmember Wood
said since they were denied the right to do this, he agrees we should make that change now. Councilmember
Munch also agreed since there is no process in place, it's not very fair for those who need to make a change.
City Attorney Driskell said we need to have a cutoff date or we will have more of these. Mr. Hohman said
it could be argued that the cut off was at the end of those public hearings, and Council nodded in agreement.
Mr. Driskell also agreed. Councilmember Haley said she still disagrees. Mr. Basinger reminded Council
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that we are looking at a zone change, that the individual wanted to do storage, so anything that is allowed
in mixed use would be allowed.
Slide 43: "Use the annual amendment process — proposal to allow greenhouse/nursey, commercial on the
identified parcel." Mr. Hohman said staff would like to request more time to research this further; that we
might be able to look at some amendments to the permitted use matrix to allow that specific use. Deputy
Mayor Woodard said he would also like more information; and suggested maybe change the use matrix so
it would not impede into the normal R2 zone. Mr. Hohman explained that there is a significant floodplain
on this property so there aren't many ways this property could be developed unless there is an extensive
floodplain modification processes. Councilmember Munch asked about the possibility of a conditional use
permit and Mr. Hohman said he would like to examine that as well, but it would require amending the use
matrix. Mr. Lamb said there are two ways to handle this: use Mr. Hohman's method, which can be done
any time during the year provided the comp plan goals and policies support that; or through a change of the
zoning designation, which would allow any of the uses allowed, and that staff could work on that
immediately following adoption of the comp plan. Councilmember Collier said for a five -acre lot on a
floodplain, allowing a nursery changes the feel of the Ponderosa and said although it would be against the
residences' backyards, he is not sure he is comfortable with it. Councilmember Pace noted a floodplain will
have limited use; that if someone has a use that's a good argument for change. Councilmember Wood said
he would recommend further study and to deal with this next year. Mr. Hohman said staff could start right
away and get this before the Commission in November or December; the change would be a code text
amendment change not a zone change; so he would leave it in the current zone and we'd look for a way to
provide a specific use; and putting this in the code text amendment process will allow the Commission to
look at this further. Council agreed to hold off on this proposal.
4. Amend proposed SVMC 19.40.050 to require that industrial accessory dwelling units be inhabited by the
employer, operator, or employee of the company at which the industrial accessory dwelling is located. Mr.
Basinger explained that the Commission expressed concern that the industrial areas would be put into a
position to become multifamily dwelling uses instead of industrial uses but they liked the idea of having
the area for employees, owners, etc. to live. Mr. Hohman mentioned that this would be difficult to police
and how does one go about obtaining proof of being the employer or employee; said he feels it would leave
the door open for complaints; said it would follow the residential accessory dwelling units as either an
extension or an apartment type like a hotel room, or even a stand-alone unit; and said there is some
flexibility. It was noted the maximum number of units is ten and Councilmember Pace suggested leaving
it alone and not try to police who lives there. Deputy Mayor Woodard agreed and said if someone wants
to convert industrial to residential, it is kind of a stupid way to use industrial; he agreed to leave it alone;
said we don't have a way to police it and again, if they want to waste their industrial zone for accessory
dwelling units, it is an awfully stupid waste. Mayor Higgins suggested we would likely not encounter much
of this and we should probably stay out of it. Councilmember Wood asked how many we have now and
Mr. Basinger replied none that he is aware of; that he heard of some caretaker units on industrial properties;
said it would also have to be stipulated that it needs to be on the upper level and no more than two bedrooms.
There was consensus to take this out.
5. Remove SVMC 19.40.100 small residential dwellings and small residential dwellings supportive
housing consider through a separate future code text amendment process. Mr. Basinger said as a code
text amendment, this process could be done at any time. Mr. Hohman added that the Commission wanted
more time to look at this as it can be very controversial depending on the type of dwelling; and again stated
that this code text amendment could start in November or December. Mr. Lamb explained that our Code
doesn't require any size home except for what the Building Code requires, so it becomes about the
supportive housing issue and not the individual small home. Deputy Mayor Woodard said he would like to
leave it in partly because of the flexibility. Councilmember Pace agreed and said this is a community and a
Council goal, and has been out there for a long time, and said it would be letting a lot of people down if we
removed this. Councilmember Haley said she would be interested in the vetting process; that you can't just
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build and have it be trashed, yet you can find exactly that around Spokane Valley where people do not take
care of their property; said she also would like to know more about this and tends to agree with the Planning
Commission. Councilmember Wood added that this is not a new subject; that it does create flexibility and
sometimes freedom can be ugly; said he is for it. Councilmember Collier said as a newer Councilmember,
he would like more discussion on this and tends to agree with staff and the Commission. Councilmember
Haley added that this is one of the things members of the public have voiced concern about; said she needs
to be assured there will be some requirements, and needs to know more. Mr. Hohman said staff can bring
back more information and criteria at the November 8th discussion. Council agreed.
6. Amend proposed SVMC 19.70.020 and Table 19.70-1, Residential Standards, to provide for a maximum
density of 22 units per acre and a maximum building height of 50 feet in the Multifamily Residential (MFR)
zone. Mr. Basinger said he will bring back what the existing code has for multi -family; said because we
have multi -family abutting residential, having this density and height is appropriate. Mr. Hohman added
that this would make an added buffer for multi -family yet still allow if someone wants a larger structure.
Council nodded in agreement.
7. Amend proposed SVMC 22.70.070(D)(1) to provide that full screening is required when a multifamily or
nonresidential project abuts a single family residential zoning district or single family residential use.
Deputy Mayor Woodard said he would take out the single family residential use and change that to single
family residential zone; said they are trying to encourage re -purposing some of those corridors into
something productive; said it's not right to have to have all that screening. Mr. Hohman replied that we
could look at eliminating the non-residential and just have it apply to single family zone; said the intent is
zone to zone and not use to use; said the issue is the multi -family project and residential use next door; said
staff needs to clarify that it is only in the multi -family zone. Mr. Basinger noted that we have not yet
received comments from the Department of Commerce, but they have until November 15 to do so.
13. Advance Agenda — Mayor Higgins
There were no suggested changes to the Advance Agenda.
INFORMATION ONLY (will not be reported or discussed):
The (14) Department Reports; (15) SRTMC (Spokane Regional Transportation Management Center)
Interlocal Agreement; and (16) Sullivan Bridge Update were for information only and were not reported or
discussed.
CITY MANAGER COMMENTS
Mr. Calhoun noted that item #16, Sullivan Bridge, is a nice summary of that project, and that we anticipate
the project being finalized early December, barring no weather barriers. Mr. Calhoun also noted that we
have several heavy upcoming agendas, and that the November 8 agenda items have been split into two
meetings: one beginning at 5 p.m. to cover the regular routine items, and another meeting at 6 p.m. for the
two public hearings and accompanying first reading of those ordinances.
It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:41 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Minutes Regular Council Meeting: 10-25-2016 Page 7 of 7
Approved by Council:
DRAFT
Attendance:
Councilmembers:
Rod Higgins, Mayor
Arne Woodard, Deputy Mayor
Caleb Collier, Councilmember
Pam Haley, Councilmember
Mike Munch, Councilmember
Ed Pace, Councilmember
Sam Wood, Councilmember
MINUTES
City of Spokane Valley
City Council Special Meeting
Tuesday, November 1, 2016
Staff:
Mark Calhoun, Acting City Manager
Cary Driskell, City Attorney
Erik Lamb, Deputy City Attorney
Christine Bainbridge, City Clerk
Mayor Higgins called the meeting to order at 5:30 p.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
EXECUTIVE SESSION: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed
to adjourn into executive session until approximately 5:50 p.m. to discuss potential land acquisition and
pending/potential litigation, and that no action is anticipated upon return to open session. Council
adjourned into executive session at approximately 5:32 p.m. At 5:50 p.m. Deputy City Attorney Lamb
announced that the executive session has been extended until 5:55 p.m. At 5:55 p.m. Mayor Higgins
declared Council out of executive session, at which time it was moved by Deputy Mayor Woodard, seconded
and unanimously agreed to adjourn.
L.R. Higgins, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Council Minutes: 11-01-2016 Page 1 of 1
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016 Department Director Approval:
Check all that apply: QX consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. Report ❑ pending legislation ❑ executive session
X
AGENDA ITEM TITLE: Motion Consideration: City Hall Lease Extension for the Period April 1
through September 30, 2017.
GOVERNING LEGISLATION: None.
PREVIOUS COUNCIL ACTION TAKEN: Staff presented an Administrative Report to Council
on the need for a lease extension at the November 1, 2016 Council meeting. Council's last
formal action on the City's lease with Northwest Christian Schools for City Hall space occurred
on November 4, 2014, when the lease was amended to provide for moving the Finance
Department into the space formerly occupied by Wells Fargo, and moving the Permit Center
from the wing to the west of the main building, into the space previously occupied by the
Finance Department.
BACKGROUND: The City entered into an initial lease with Northwest Christian Schools for City
Hall space at the current site in January 2003 and the lease has been extended and/or revised
several times, with the current extension running for the four-year period April 1, 2013 through
March 31, 2017. We are currently in the final year of this four-year lease and will vacate the
premises once the new City Hall building is complete. We anticipate the new City Hall building
will be substantially complete by August 31, 2017 and that we will move into the structure during
the month of September 2017. Consequently, we need to extend our lease with Northwest
Christian Schools for a 6 -month period that extends through September 30, 2017.
The City currently pays an annual lease amount of $434,661 and leases a total of 28,250
square feet of space including:
• 25,950 square feet in the Clocktower Building where we currently pay $16.40 per square
foot per year for an annual total of $425,650.44
• 2,300 square feet in the side building which serves as warehouse space where we currently
pay $3.92 per square foot per year for an annual total of $9,010.56.
• The annual cost of the existing lease for the past five -years is as follows:
o April 1, 2012 through March 31, 2013 = $474,796
o April 1, 2013 through March 31, 2014 = $400,000
o April 1, 2014 through March 31, 2015 = $408,000
o April 1, 2015 through March 31, 2016 = $426,138
o April 1, 2016 through March 31, 2017 = $434,661
• An additional charge we incur is a quarterly common area maintenance (CAM) charge that
totals approximately $1,000 to $3,000 per year.
Northwest Christian Schools is willing to provide the lease extension we are seeking at a rate
that reflects a 50% increase over our current monthly rate of $36,221.75. This calculates to a
monthly increase of $18,110.88 or $54,332.63 per month for a total of $325.995.78 over the six-
month extension. Over the six-month extension we are seeking, this will cost the City an
additional $108,665.28 beyond our current lease rate.
1
If for some reason we were forced to extend the lease period beyond September 30, 2017,
Northwest Christian Schools has advised us that they may incur substantial expenses and
suffer significant economic harm due to conceivably having leased our existing space to new
tenants. Consequently, the lease amendment also includes "Holdover" language that states the
City would pay an amount equal to 200% of the rent applicable during the final month of the
lease. This means that "if" we were not able to vacate the premises by September 30, 2017,
the monthly lease beginning October 2017 would increase from $54,332.63 to $108,665.26.
The lease further states that the City would also "...pay all costs, expenses, attorneys' fees and
damages, including consequential damages sustained by Lessor, directly or indirectly, by
reason of Lessee's failure to deliver possession of the Premises by September 30, 2017."
Consequently, we must be certain to have vacated the space we are currently leasing by
September 30, 2017, and according to our City Hall contractor (Meridian) architect (Architects
West) and Staff, this will be done.
OPTIONS: Extension of the lease is necessary to accommodate the City's office needs until the
new City Hall structure is complete.
RECOMMENDED ACTION OR MOTION: "I move to authorize the Acting City Manager to
execute the lease amendment with Northwest Christian Schools that extends the lease period
by six -months, from April 1, 2017 through September 30, 2017.
BUDGET/FINANCIAL IMPACTS: The 50% increase in the lease rate for the six-month period
beginning April 1, 2017 will total $108,665.28 and is included in the proposed 2017 Budget.
STAFF CONTACT: Mark Calhoun, Acting City Manager
ATTACHMENTS: Proposed lease amendment.
2
LEASE AMENDMENT
THIS AGREEMENT made this day of , 2016, by and between the CITY OF
SPOKANE VALLEY, which mailing address is 11707 East Sprague, Spokane Valley, Washington 99206,
(hereinafter referred to as "Lessee"), and NORTHWEST CHRISTIAN SCHOOLS, INC. a nonprofit
corporation, (hereinafter referred to as "Lessor");
WHEREAS, The City of Spokane Valley, as Lessee, and Northwest Christian Schools, Inc., as
Lessor, entered into Lease Agreements and renewals all of which expire March 31, 2017 for Suites 101,
102, 103, 104, 105, 106, 304, and B-4 warehouse space as noted below, copies of which are attached hereto
as Exhibit "A" (all hereafter referred to as the Lease); and
WHEREAS, Lessee and Lessor desire herein to provide for a six-month extension and the terms
thereof;
NOW, THEREFORE, for and in consideration of the recitations set forth, the terms and provisions
herein contained, and the mutual benefits to be derived here from, the parties do hereby contract, covenant
and agree as follows:
1. Lease Extension. The Lease shall be modified to extend the Lease until September 30,
2017, according to the terms and conditions herein. The Lessee agrees to comply with all of the terms and
conditions of the Lease, as amended by this Lease Amendment.
2. Premises Leased. Lessee leases 25,950 square feet within the Clocktower Building, noted
as follows: Suites 101,102, 103, 104, 105, 106 and 304, as well as B-4, 2,300 square feet of warehouse
space in the west wing building. All as shown on Exhibit "B" attached hereto (referred to as "Premises").
3. Amendments to Lease. Lessee and Lessor hereby agree to amend certain provisions
under the Lease as follows:
a. Lease Expiration Date. The Lease shall be extended for a period of Six (6)
Months, which extended Lease term shall expire on September 30, 2017.
b. Rent.
Monthly rent for the period of April 1, 2016 through March 31, 2017 shall be as
follows:
Clocktower Suites: $35,470.87
B-4 (base rate)*: $ 750.88
Total Monthly Rent: $36,221.75
Monthly rent for the period of April 1, 2017 through September 30, 2017 shall
be as follows:
Clocktower Suites: $53,206.31
B-4 (base rate)*: $ 1 126.32
Total Monthly Rent: $54,332.63
*NNN Charges for Suite B-4 shall also be paid according to the terms of the
Lease
c. Expiration of Lease and Termination of Possession. Lessee agrees and
acknowledges that Lessor is relying upon Lessee's agreement to timely vacate the premises no
later than the expiration of the term of the Lease, September 30, 2017. Lessee acknowledges that
Lessor may incur substantial expenses and suffer significant economic harm in the event Lessee
does not fully vacate the premises by that date. Accordingly, Lessee agrees and acknowledges that
Lessee has no right to retain possession of the Premises, or any part thereof, beyond September 30,
2017. If Lessee fails to fully vacate the Premises by September 30, 2017: (a) Lessee shall be in
default under the terms of the Lease; (b) Lessee shall have no right to continued possession of the
Premises; (c) Lessee shall pay to Lessor an amount equal to 200% of the rent applicable during
the month immediately following such default, and this amount shall be assessed for each month,
or portion thereof following September 30, 2017 until Lessee vacates the Premises; (d) Lessee
shall pay all costs, expenses, attorneys' fees and damages, including consequential damages
sustained by Lessor, directly or indirectly, by reason of Lessee's failure to deliver possession of the
Premises by September 30, 2017; (e) all of Lessee's obligations to Lessor under the terms of the
Lease, including the obligation to pay rent and all other sums owing to Lessor, shall continue to
apply: (f) Lessor shall have all other Lessor's rights and remedies provided under the terms and
conditions of the Lease; and (e) there shall be no renewal or extension of the Leases by operation
of any law. Nothing contained herein shall be construed as a consent by Lessor to any holding
over by Lessee. Additionally, Lessee shall protect, indemnify, defend, and hold Lessor harmless
from and against any and all claims, demands, actions, losses, damages, obligations, costs, and
expenses, including, without limitation, attorneys' fees incurred or suffered by Lessor by reason of
1
Lessee's failure to surrender the Premises on the expiration or earlier termination of this Lease in
accordance with the provisions of this Lease.
d. Paragraphs 3(c) and 3(d) of the Lease Extension and Expansion Agreement dated
March 22, 2013 and Paragraphs 3(c), 3(d) and 3(e) of the Lease Amendment dated November 11,
2014, shall all be stricken.
4. Waivers Modification or Amendment. No waiver, modification or further amendment of
any term or condition of this Lease Amendment or the Lease shall be effective unless in writing, and no
waiver or indulgence by either party or any deviation by the other party from full performance of this
Agreement shall be a waiver of the right to subsequent or other full, strict, and timely performance.
5. Merger Clause. This Lease Amendment and the Lease attached as Exhibit A express the
full and final purpose and agreement of the parties and will not be qualified, modified or supplemented by
course of dealing, usage of trade, or course of performance. There are no verbal agreements which qualify,
modify or supplement this Lease Amendment or the Lease.
6. Counterparts. This Agreement may be executed in two or more parts, each of which shall
be deemed an original, but all of which together shall constitute one and the same instrument.
Except as specifically modified by this Lease Amendment, the terms and conditions of the Lease
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands this day of
2016.
LESSOR
NORTHWEST CHRISTIAN SCHOOLS, INC.
BY:
LESSEE
CITY OF SPOKANE VALLEY
BY:
ITS: ITS
Executed On Executed On
2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Second reading of proposed Ordinance #16-016 which amends the
2016 Budget.
GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law
requires the Council to approve an ordinance that appropriates additional funds.
PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2016
Budget when it was amended on June 7, 2016. On October 4, 2016, an Administrative Report
was delivered to Council regarding the need for a budget amendment. On October 25, 2016, a
public hearing was held on this topic and Ordinance #16-016 was advanced to a second
reading.
BACKGROUND: Since the initial adoption of the 2016 Budget on November 10, 2015 and the
subsequent amendment on June 7, 2016, a number of events have transpired in the normal
course of operations that necessitate a 2016 Budget amendment. They include:
#001 - General Fund
Provide additional appropriations (expenditures) of $521,759 comprised of:
• $15,000 increase in professional services for outside legal counsel due to a greater need for
services during 2016 than was anticipated during the 2016 Budget development.
• $30,000 reduction in the General Government professional services, and increase in the
transfer out of $30,000 to the Parks Capital Projects Fund #309 to pay for the unanticipated
water connection costs for the Browns Park splashpad construction.
• Additional $453,116 related to the agreed upon severance costs for the former City Manager
and related legal fees.
• A $16,418 transfer to the Winter Weather Reserve Fund #122 to replenish the fund to
$500,000.
• An additional transfer of $37,225 to Parks Capital Projects Fund #309 to pay for the
replacement of the play structure at Terrace View Park that was damaged during the
windstorm in November 2015.
Increase revenues by $36,400 as a result of grant proceeds from the Federal Emergency
Management Agency (FEMA) in the wake of the windstorm in November 2015.
#101 — Street Fund
Increase expenditures by $46,000 due to the need to replace and rewire a traffic signal cabinet
that was damaged during a traffic accident.
Increase revenues by $96,000, including $50,000, reflecting the right-of-way maintenance fee
from Sunshine Disposal for the amount of solid waste received at the transfer facility that
exceeded 45,500 tons and $46,000 in insurance proceeds received following a claim to replace
and rewire a traffic signal cabinet that was damaged during a traffic accident.
1
#103 — Trails and Paths Fund
Increase expenditures by $9,300 to pay for additional unplanned expenditures related to the
Appleway Trail — University to Pines closeout process.
#104 — Hotel / Motel Tax — Tourism Facilities Fund
Increase estimated revenues by $19,500 reflecting revised projected hotel/motel tax revenues in
2016 from the 1.3% hotel/motel tax.
#105 - Hotel / Motel Tax Fund
Increase estimated revenues by $30,000 reflecting revised projected hotel/motel tax revenues in
2016 from the 2% hotel/motel tax.
#122 — Winter Weather Reserve Fund
Revenues for the Winter Weather Reserve Fund are being increased by $54,928. These funds
are a combination of FEMA grant proceeds in the amount of $38,510 and a transfer in from the
General Fund of $16,418. These revenues are a result of the 2015 windstorm cleanup effort
which resulted in the fund falling below its target fund balance of $500,000. With these
additional revenues, it will be returned to fully funded status.
#123 — Civic Facilities Replacement Fund
Expenditures are increased by $22. This will complete the effort to reduce the fund balance to
$0 by the end of 2016.
#301 — REET 1 Capital Projects Fund
Increase expenditures by $540,000 to reflect changes in project schedules for 2016 through:
• An increase in transfers out to the Street Capital Projects Fund #303 by $520,000 to reflect
a change in project schedules.
• An addition of a transfer out to the proposed new Railroad Grade Separation Projects Fund
#314 in the amount of $20,000 for funding design costs for the Barker Grade Separation
Project.
Real Estate Excise Tax (REET) revenue is increased by $200,000 based on revised revenue
projections.
#302 — REET 2 Capital Projects Fund
Expenditures are decreased by $540,000 to reflect changes in project schedules and makeup
for 2016. Real Estate Excise Tax (REET) revenue is increased by $200,000 based on revised
revenue projections.
#303 — Street Capital Projects Fund
This fund is being amended to reflect estimated actual progress on a number of projects as well
as updates to estimated project costs. Expenditures and revenues are decreased by $285,000.
This includes a reduction in the contingency of $250,000 to bring the contingency from
$1,000,000 to $750,000. As the Fund #303 budget is developed in July prior to the budget year,
the City has historically included a $1,000,000 appropriation contingency to absorb changes in
project timelines and costs that occur subsequent to the initial budget development process.
This $1,000,000 appropriation contingency is then offset by a combination of assumed grant
revenues and REET revenues transferred from Funds #301 and #302. Additional reductions
include moving both the Barker Grade Separation and the Pines Grade Separation projects to
the proposed new Railroad Grade Separation Projects Fund #314.
2
#309 — Park Capital Projects Fund
This fund is being amended to reflect estimated actual progress on a number of projects. The
increases seen in this fund are primarily a result of two segments of the Appleway Trail starting
earlier than originally anticipated due to obligation of grant funds. Changes include increases in
expenditures/ appropriations in the amount of $477,822.
Expenditure changes include:
• An increase of $9,300 to the Appleway Trail — University to Pines segment to complete the
closeout of the project.
• An increase of $400 to complete the closeout of phase 1 of the Pocket Dog Park.
• An increase of $102,247 to the Appleway Trail — Pines to Evergreen segment to complete
design work.
• The addition of $276,775 for the Appleway Trail — Sullivan to Corbin segment to complete
design work.
• An increase of $30,000 to the Browns Park Splashpad project due to unforeseen water
connection fees.
• The addition of $59,100 for replacement of the Terrace View Playground Equipment due to
damage during the 2015 windstorm.
Revenues will increase by $477,422, including:
• Grant proceeds of $320,132 for the Appleway Trail — Pines to Evergreen and Sullivan to
Corbin segments.
• Grant proceeds from FEMA for the replacement of the Terrace View Playground Equipment
in the amount of $21,875.
• An increase of $67,225 in the transfer in from the General Fund for the remaining amount of
the Terrace View Playground Equipment replacement and the Browns Park Splashpad
water connection costs.
• A transfer in of $9,300 from Trails and Paths Fund #103 for the Appleway Trail — University
to Pines segment.
• A transfer in of $58,890 from Capital Reserve Fund #312 for the Appleway Trail — Pines to
Evergreen and Sullivan to Corbin segments.
#311 — Pavement Preservation Fund
Expenditures increase by $1,500,000 to account for changes in the schedules of projects and
related to grant funding. Revenues increase by $2,063,022 reflecting an increase in grant
revenues related to preservation projects in the amount of $2,063,000 as well as an increase of
$22 transferred in from the Civic Facilities Replacement Fund #123.
#312 — Capital Reserve Fund
• Expenditures/appropriations of $981,160 include:
o An increase of $457,270 for the Sullivan Rd West Bridge. This is based on scheduling
and is not an increase in total contribution to the fund.
o A reclassification of $500,000 related to the Pines Rd Grade Separation project. This
reduces the amount transferred to Fund #303, and creates the amount to be transferred
to the proposed new Fund #314 for the same dollar amount.
o An increase of $50,000 reflecting a transfer to Street Capital Projects Fund #303 for the
Euclid Ave — Flora to Barker project.
o An increase of $415,000 reflecting a transfer to the Street Capital Projects Fund #303 for
the 8th and Carnahan Intersection Improvements project.
o An increase of $13,800 reflecting an additional transfer to Parks Capital Projects Fund
#309 for the Appleway Trail — Pines to Evergreen segment.
3
o An increase of $45,090 reflecting a transfer to Parks Capital Projects Fund #309 for the
Appleway Trail — Sullivan to Corbin segment.
#313 — City Hall Construction Fund
Expenditures are decreased by $5,355,005 for construction on the new City Hall building to
reflect expenditures for the project moving into 2017.
#314 — Railroad Grade Separation Fund
This is a proposed new fund for 2016. The intent of the fund is to account for the capital
construction projects that are part of Bridging the Valley. Due to the anticipated size, scope, and
duration of these projects, managing these projects in their own fund allows for the necessary
monitoring without being obscured by the variety and quantity of the other projects in Street
Capital Projects Fund #303 as well as keeping these projects from skewing the average volume
of activity in Fund #303.
Expenditures and revenues for this fund are proposed to be $750,000, which were previously
budgeted in Fund #303, including:
• $250,000 for preliminary design and engineering of the Barker Rd/BNSF Grade Separation
project which is funded by a combination of $230,000 of grant proceeds and $30,000 in
transfers in from the REET 1 Capital Projects Fund #301.
• Expenditures of $500,000 for the purchase of land related to the Pines Rd Underpass at
BNSF & Trent project which is funded by a transfer in from the Capital Reserve Fund #312.
#402 — Stormwater Management Fund
Expenditures/appropriations decreased by $375,000, including:
• Capital Projects expenditures are decreased by $425,000 due to various capital projects
being accounted for in the Aquifer Protection Area Fund #403.
• An increase in street sweeping expenditures of $50,000 due to the 2015 windstorm.
Revenues increase by $48,800 reflecting the receipt of FEMA grants to offset costs related to
the 2015 windstorm.
#403 — Aquifer Protection Area Fund
Capital outlays in this fund have changed by a total reduction of $1,575,000 comprised of:
• A reduction of $2,000,000 as the grant program that provided funding for the Sprague —
Park to University LID has been delayed.
• The addition of water quality related improvements related to road projects in the amount of
$425,000
Revenues have been decreased by a total of $1,600,000:
• A reduction of grant proceeds by $1,500,000 as the grant program that provided funding for
the Sprague — Park to University LID has been delayed.
• A reduction of the Spokane County APA Fee by $100,000 based on revised estimates.
This budget amendment will create one new fund:
• Fund #314 — Railroad Grade Separation Projects Fund
4
The 2016 Budget amendment reflects the changes noted above and will affect 17 funds
resulting in total appropriation/expenditure decreases of $3,303,942 and revenue increases of
$2,091,072.
001 General Fund
101 Street Fund
103 Trails and Paths Fund
104 Hotel / Motel Tax - Tourism Facilities Fund
105 Hotel / Motel Tax Fund
122 Winter Weather Reserve Fund
123 Civic Facilities Replacement Fund
301 REET 1 Capital Projects Fund
302 REET 2 Capital Projects Fund
303 Street Capital Projects Fund
309 Park Capital Projects Fund
311 Street Preservation Fund
312 Capital Reserve Fund
313 City Hall Construction Fund
314 Railroad Grade Separation Projects Fund
402 Stormwater Management Fund
403 Aquifer Protection Area Fund
36,400 521,759
96,000 46,000
0 9,300
19,500 0
30,000 0
54,928 0
0 22
200,000 540,000
200,000 (540,000)
(285,000) (285,000)
477,422 477,822
2,063,022 1,500,000
0 981,160
0 (5,355,005)
750,000 750,000
48,800 (375,000)
(1,600,000) (1,575,000)
2,091,072 (3,303,942)
OPTIONS: Options are to accept the proposed amendments in whole or in -part.
RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #16-016 amending
Ordinance #15-019 which adopted a budget for the period January 1, 2016 through December
31, 2016, as subsequently amended by Ordinance #16-008.
BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and
appropriations for the 2016 Budget that was adopted on November 10, 2015 and subsequently
amended on June 7, 2016. There are adequate funds available to pay for these amendments.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Ordinance #16-016
• Fund level line -item detail of revenues and expenditures.
5
Revenue
Expenditure
Fund
Fund
Increase
Increase
No.
Name
(Decrease)
(Decrease)
001 General Fund
101 Street Fund
103 Trails and Paths Fund
104 Hotel / Motel Tax - Tourism Facilities Fund
105 Hotel / Motel Tax Fund
122 Winter Weather Reserve Fund
123 Civic Facilities Replacement Fund
301 REET 1 Capital Projects Fund
302 REET 2 Capital Projects Fund
303 Street Capital Projects Fund
309 Park Capital Projects Fund
311 Street Preservation Fund
312 Capital Reserve Fund
313 City Hall Construction Fund
314 Railroad Grade Separation Projects Fund
402 Stormwater Management Fund
403 Aquifer Protection Area Fund
36,400 521,759
96,000 46,000
0 9,300
19,500 0
30,000 0
54,928 0
0 22
200,000 540,000
200,000 (540,000)
(285,000) (285,000)
477,422 477,822
2,063,022 1,500,000
0 981,160
0 (5,355,005)
750,000 750,000
48,800 (375,000)
(1,600,000) (1,575,000)
2,091,072 (3,303,942)
OPTIONS: Options are to accept the proposed amendments in whole or in -part.
RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #16-016 amending
Ordinance #15-019 which adopted a budget for the period January 1, 2016 through December
31, 2016, as subsequently amended by Ordinance #16-008.
BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and
appropriations for the 2016 Budget that was adopted on November 10, 2015 and subsequently
amended on June 7, 2016. There are adequate funds available to pay for these amendments.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Ordinance #16-016
• Fund level line -item detail of revenues and expenditures.
5
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 16-016
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING ORDINANCE 15-019, WHICH ADOPTED A BUDGET FOR THE
PERIOD JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 AS SUBSEQUENTLY
AMENDED BY ORDINANCE 16-008; CREATING NEW FUND (314) RAILROAD GRADE
SEPARATION PROJECTS FUND; AND OTHER MATTERS RELATED THERETO.
WHEREAS, the City Council passed Ordinance 15-019 on November 10, 2015, which adopted
the 2016 annual budget; and
WHEREAS, the City Council approved Ordinance 16-008 on June 7, 2016, which amended the
2016 annual budget, and
WHEREAS, subsequent to the November 10, 2015 adoption and June 7, 2016 amendment of the
2016 annual budget, it has become necessary to make changes by adding new revenue, appropriations,
amendments, and transferring funds in order to properly perform City functions, services and activities;
and
WHEREAS, it is necessary to create Fund 314 Railroad Grade Separation Projects Fund, which
will be used to account for activities related to the design and construction of railroad grade separation
projects within the City; and
WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably
anticipated or known when the 2016 annual budget was passed by the City Council; and
WHEREAS, the City Council has determined that the best interests of the City are served by
amending the 2016 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the
same as set forth herein.
NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as
follows:
Section 1. Amended Revenues and Appropriations. Ordinance No. 15-019 adopted a budget for
the twelve months beginning January 1, 2015 and ending December 31, 2015 and Ordinance 16-008
amended the budget for the same period. Each item, revenue, appropriation, and fund contained in
Section 1 of Ordinance 15-019, as subsequently amended by Ordinance 16-008, is hereby further
amended as set forth in Attachment A to this Ordinance, which is incorporated herein.
Section 2. Creating Fund 314. There is hereby created Fund 314 Railroad Grade Separation
Projects Fund which will be used to account for activities related to the design and construction of
railroad grade separation projects within the City.
Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this Ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect five days after
publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by
law.
Ordinance 16-016 amending the 2016 budget Page 1 of 3
Passed by the City Council of the City of Spokane Valley this day of November 2016.
ATTEST:
L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Approved as to form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 16-016 amending the 2016 budget Page 2 of 3
ATTACHMENT A
Sources
Uses
Fund
No.
Annual Appropriation Funds
Beginning
Fund
Balance
Revenues
Total
Sources
Appropriations
Estimated
Ending
Fund
Balance
Adopted via
Ord. 15-019
Amended viaAmended
Ord. 16-008
via
Ord. 16-016
Total
Revenues
Adopted via
Ord. 15-019
Amended viaAmended
Ord. 16-008
via
Ord. 16-016
Total
Appropriations
001 General 26,045,444 39,478,853 481,734 36,400 39,996,987 66,042,431 39,974,480 2,243,357 521,759 42,739,596 23,302,835
101 Street O&M 1,443,077 4,357,900 0 96,000 4,453,900 5,896,977 4,382,900 0 46,000 4,428,900 1,468,077
103 Paths & Trails 38,054 8,500 0 0 8,500 46,554 0 0 9,300 9,300 37,254
104 Hotel/Motel Tax - Tourism Facilities 182,347 357,500 0 19,500 377,000 559,347 0 0 0 0 559,347
105 Hotel/Motel Tax 208,701 550,300 0 30,000 580,300 789,001 590,000 0 0 590,000 199,001
106 Solid Waste 42,874 178,500 0 0 178,500 221,374 178,500 0 0 178,500 42,874
107 PEG 301,182 90,000 0 0 90,000 391,182 24,500 130,000 0 154,500 236,682
120 CenterPlace Operating Reserve 300,000 0 0 0 0 300,000 0 0 0 0 300,000
121 Service Level Stabilization 5,461,789 6,500 0 0 6,500 5,468,289 0 0 0 0 5,468,289
122 Winter Weather Reserve M4,472 600 0 54,928 55,528 500,000 500,000 0 0 500,000 0
123 City Facilities Repair & Replacement 559,108 700 0 0 700 559,808 559,786 0 22 559,808 0
204 Debt Service LTGO 03 4,049 547,100 198,734 0 745,834 749,883 547,100 198,734 0 745,834 4,049
301 Capital Projects 1,594,088 801,000 0 200,000 1,001,000 2,595,088 671,189 0 540,000 1,211,189 1,383,899
302 Special Capital Projects 1,728,297 801,000 0 200,000 1,001,000 2,729,297 1,371,502 0 (540,000) 831,502 1,897,795
303 Street Capital Projects 75,538 11,767,791 0 (285,000) 11,482,791 11,558,329 11,767,791 0 (285,000) 11,482,791 75,538
309 Parks Capital Projects 98,461 264,550 100,950 477,422 842,922 941,383 352,050 100,950 477,822 930,822 10,561
310 Civic Facilities Capital Projects 1,182,548 345,400 0 0 345,400 1,527,948 0 198,734 0 198,734 1,329,214
311 Pavement Preservation 2,605,219 2,301,500 0 2,063,022 4,364,522 6,969,741 3,050,000 0 1,500,000 4,550,000 2,419,741
312 Capital Reserve 4,576,597 0 1,828,723 0 1,828,723 6,405,320 1,524,559 0 981,160 2,505,719 3,899,601
313 City Hall Construction 4,789,046 0 7,946,088 0 7,946,088 12,735,134 294,400 12,451,520 (5,355,005) 7,390,915 5,344,219
314 Railroad Grade Separation Projects
0 0 0 750,000 750,000 750,000 0 0 750,000 750,000 0
51,680,891 61,857,694 10,556,229 3,642,272 76,056,195 127,737,086 65,788,757 15,323,295 (1,353,942) 79,758,110 47,978,976
Sources
Uses
Revenues
Appropriations
Estimated
Be ginning
Ending
Fund
Working
Adopted via
Amended viaAmended
via
Total
Total
Adopted via
Amended viaAmended
via
Total
Working
No.
Working Capital Funds
Capital
Ord. 15-019
Ord. 16-008
Ord. 16-016
Revenues
Sources
Ord. 15-019
Ord. 16-008
Ord. 16-016
Appropriations
Capital
402 Stormwater Management 1,896,925 1,871,500 175,000 48,800 2,095,300 3,992,225 2,240,115 251,100 (375,000) 2,116,215 1,876,010
403 Aquifer Protection Area 921,660 2,000,000 0 (1,600,000) 400,000 1,321,660 2,000,000 0 (1,575,000) 425,000 896,660
501 Equipment Rental & Replacement 1,248,997 102,333 4,667 0 107,000 1,355,997 330,000 0 0 330,000 1,025,997
502 Risk Management
194,383 325,000 0 0 325,000 519,383 325,000 0 0 325,000 194,383
4,261,965 4,298,833 179,667 (1,551,200) 2,927,300 7,189,265 4,895,115 251,100 (1,950,000) 3,196,215 3,993,050
Total of all Funds
55,942,856 66,156,527 10,735,896 2,091,072 78,983,495 134,926,351 70,683,872 15,574,395 (3,303,942) 82,954,325 51,972,026
Ordinance 16-016 amending the 2016 budget
Page 3 of 3
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CITY OF SPOKANE VALLEY, WA
2016 Budget - Amendment #2
Line Item Detail
11/8/2016
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
No 2
Amended
Budget
#001 - General Fund
Recurring Expenditures
Professional Services - Legal Services
Professional Services - Misc Studies
Transfers out - #309
001.013.015.515.10.41.04
001.090.000.513.10.41.05
001.090.000.597.30.00.90
Nonrecurring Revenues
FEMA Grant for Windstorm
001.090.000.331.97.03
Nonrecurring Expenditures
City Manager's Severance
Transfers out - #122
Transfers out - #309
001.090.000.597.10.00.70
- Outside Legal Counsel needed more during 2016
- Reduced for Browns Park Splashpad transfer
- Browns Park Splashpad water connection
Total recurring expenditures
- FEMA Grant Proceeds (2015 Windstorm)
Total nonrecurring revenues
- City Manager's severance agreement & related
legal costs
001.090.000.597.12.00.20 - Replenish Winter Weather Reserve Fund
001.090.000.597.30.00.90 - Parks & Rec Windstorm Damage
Total nonrecurring expenditures
#101 - Street Fund
Recurring Revenues
Street Maintenance & Repair Charges 101.042.000.344.10.00
Nonrecurring Revenues
Insurance Proceeds
51,762
235,500
200,300
15,000 66,762
(30,000) 205,500
30,000 230,300
15,000
0 36,400 36,400
36,400
0 453,116
0 16,418
0 37,225
506,759
Total of all General Fund revenues
Total of all General Fund expenditures
36,400
521,759
- Right of Way Maintenance Fee
Total recurring revenues
101.042.000.395.20.00 - Insurance Proceeds
Nonrecurring Expenditures
Traffic Signal Cabinet Replacement
101.042.000.594.42.63.03
Total nonrecurring revenues
- Accident at 16th/Sullivan - Signal Cabinet
Replacement needed
Total nonrecurring expenditures
0 50,000
50,000
0 46,000
46,000
0 46,000
46,000
Total of all Street Fund revenues 96,000
Total of all Street Fund expenditures 46,000
Page 1 of 6
453,116
16,418
37,225
50,000
46,000
46,000
\\svfsl\users\ctaylor\Budget\2016Wmendment #2\2016 11 08 Second Reading of Ordinance\amendment no 2 detail
CITY OF SPOKANE VALLEY, WA
2016 Budget - Amendment #2
Line Item Detail
11/8/2016
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
No 2
Amended
Budget
#103 - Trails and Paths Fund
Expenditures
Transfers Out - #309
103.000.000.597.30.00.90 - Appleway Trail - University to Pines
#104 - Hotel/Motel Tax- Tourism Facilities Fund
Revenues
Hotel / Motel Tax
Total expenditures
104.000.000.313.30.01 - Revised estimate
#105 - Hotel/Motel Tax Fund
Revenues
Hotel / Motel Tax
Total revenues
105.105.000.313.30.00 - Revised estimate
#122 - Winter Weather Reserve Fund
Revenues
FEMA Grant for Windstorm
Transfers in - #001
Total revenues
122.000.000.331.97.03 - FEMA Grant Proceeds
122.000.000.397.00.10 - Replenish Winter Weather Reserve Fund
#123 - Civic Facilities Replacement Fund
Expenditures
Transfer out - #311
0
357,500
550,000
9,300
9,300
9,300
19,500 377,000
19,500
30,000 580,000
30,000
0 38,510 38,510
0 16,418 16,418
Total revenues 54,928
123.000.000.597.31.00.10 - Pavement Preservation - deplete fund balance 559,786 22 559,808
Total Expenditures 22
Page 2 of 6
\\svfsl\users\ctaylor\Budget\2016Wmendment #2\2016 11 08 Second Reading of Ordinance\amendment no 2 detail
CITY OF SPOKANE VALLEY, WA
2016 Budget - Amendment #2
Line Item Detail
11/8/2016
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
No 2
Amended
Budget
#301 - REET 1 Capital Projects Fund
Expenditures
Transfers out - #303
Transfers out - #314
Revenues
REET 1 - 1st Quarter Percent
301.000.000.597.30.00.30 - Revised project schedules
301.000.000.597.31.00.40 - Barker Grade Separation - project design
Total expenditures
301.301.000.318.34.00 - Revised estimate based on projections
#302 - REET 2 Capital Projects Fund
Expenditures
Transfers out - #303
Revenues
REET 1 - 1st Quarter Percent
Total revenues
302.000.000.597.30.00.30 - Revised project schedules
Total expenditures
301.301.000.318.34.00 - Revised estimate based on projections
#303 - Street Capital Projects Fund
Expenditures
Capital outlay
Capital outlay
Capital outlay
Capital outlay
303.000.223.595.xx.xx.xx
303.000.251.595.xx.xx.xx
303.000.247.595.xx.xx.xx
303.000.xxx.595.xx.xx.xx
Total revenues
- Pines Rd Underpass @ BNSF & Trent
- Euclid Ave. - Flora to Barker
- 8th & Carnahan Intersection Improvements
- Contingency
222,503 520,000 742,503
0 20,000 20,000
540,000
800,000 200,000 1,000,000
200,000
922,816 (540,000) 382,816
(540,000)
800,000 200,000 1,000,000
500,000
0
0
1,000,000
200,000
(500,000)
50,000
415,000
(250,000)
Total expenditures (285,000)
Page 3 of 6
0
50,000
415,000
750,000
Mal
\\svfsl\users\ctaylor\Budget\2016Wmendment #2\2016 11 08 Second Reading of Ordinance\amendment no 2 detail
CITY OF SPOKANE VALLEY, WA
2016 Budget - Amendment #2
Line Item Detail
11/8/2016
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
No 2
Amended
Budget
#303 - Street Capital Projects Fund, continued
Revenues
Grant Proceeds
Developer Fees
Transfers in - #301
Transfers in - #302
Transfers in - #312
Transfers in - #312
Transfers in - #312
Transfers in - #312
303.000.xxx.330.00.00
303.000.xxx.367.12.01
303.000.xxx.397.30.10
303.000.xxx.397.30.20
303.303.155.397.31.20
303.000.223.397.31.20
303.000.251.397.31.20
303.000.247.397.31.20
#309 - Park Capital Projects Fund
Expenditures
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Capital outlay
Revenues
Grant Proceeds
Grant Proceeds
FEMA Grant for Windstorm
Transfer in - #001
Transfer in - #001
Transfer in - #103
Transfer in - #312
Transfer in - #312
309.000.176.595.xx.xx.xx
309.000.225.594.xx.xx.xx
309.000.227.595.xx.xx.xx
309.000.237.595.xx.xx.xx
309.000.249.595.xx.xx.xx
309.000.245.594.xx.xx.xx
309.000.227.333.20.20
309.000.237.334.02.70
309.000.245.331.97.03
309.000.245.397.00.10
309.000.249.397.00.10
309.000.176.397.10.30
309.000.227.397.31.20
309.000.237.397.31.20
- Revised project schedules
- Revised project schedules
- Revised project schedules
- Revised project schedules
- Sullivan Rd. W. Bridge Replacement
- Pines Rd Underpass @ BNSF & Trent
- Euclid Ave - Flora to Barker
- 8th & Carnahan Intersection Improvements
Total revenues
- Appleway Trail - University to Pines
- Pocket Dog Park - phase 1
- Appleway Trail - Pines to Evergreen
- Appleway Trail - Sullivan to Corbin
- Browns Park Splashpad
- Terrace View Playground Equip. Replacement
Total expenditures
- Appleway Trail - Pines to Evergreen
- Appleway Trail - Sullivan to Corbin
- Grant Proceeds Terrace View Playground
- Terrace View Playground
- Browns Park Splashpad
- Appleway Trail University to Pines
- Appleway Trail - Pines to Evergreen
- Appleway Trail - Sullivan to Corbin
8,797,263
314,700
222,503
922,816
1,010,509
500,000
0
0
0
0
104,050
0
116,500
0
90,000
0
0
200,300
116,500
0
14,050
0
(647,657)
(39,613)
520,000
(540,000)
457,270
(500,000)
50,000
415,000
(285,000)
9,300
400
102,247
276,775
30,000
59,100
477,822
86,361
233,771
21,875
37,225
30,000
9,300
13,800
45,090
Total revenues 477,422
Page 4 of 6
8,149,606
275,087
742,503
382,816
1,467,779
0
50,000
415,000
9,300
400
206,297
276,775
146,500
59,100
176,361
233,771
21,875
237,525
146,500
9,300
27,850
45,090
\\svfsl\users\ctaylor\Budget\2016Wmendment #2\2016 11 08 Second Reading of Ordinance\amendment no 2 detail
CITY OF SPOKANE VALLEY, WA
2016 Budget - Amendment #2
Line Item Detail
11/8/2016
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
No 2
Amended
Budget
#311 - Pavement Preservation
Expenditures
Pavement Preservation
Revenues
Transfers In - #123
Grant Proceeds
311.000.xxx.595.xx.xx.xx - Grant Funded Pavement Preservation Projects
Total expenditures
311.000.000.397.12.30 - Transfer form Fund 123
311.000.xxx.33x.xx.xx - Various Grants for Projects
#312 - Capital Reserve Fund
Expenditures
Transfer to - #303
Transfer to - #303
Transfer to - #303
Transfer to - #`C)`
Transfer to - #309
Transfer to - #309
Transfer to - #314
312.000.000.597.30.00.30
312.000.000.597.30.00.30
312.000.000.597.30.00.30
312.000.000.597.30.00.30
312.000.000.597.30.00.90
312.000.000.597.30.00.90
312.000.000.597.31.00.40
#313 - City Hall Construction Fund
Expenditures
Capital Outlay - City Hall
Total revenues
- Sullivan Road West Bridge
- Pines Rd Underpass @ BNSF & Trent
- Euclid Ave - Flora to Barker
- 8th & Carnah n Intersection Improvements
- Appleway Trail - Pines to Evergreen
- Appleway Trail - Sullivan to Corbin
- Pines Rd Underpass @ BNSF & Trent
Total expenditures
313.000.215.594.xx.xx.xx - City Hall Construction Costs
3,000,000 1,500,000 4,500,000
556,786
1,500,000
22 556,808
0 2,063,000 2,063,000
2,063,022
1,010,509 457,270 1,467,779
500,000 (500,000) 0
0 50,000 50,000
0 415,000 415,000
14,050 13,800 27,850
0 45,090 45,090
0 500,000 500,000
981,160
12,649,405 (5,355,005) 7,294,400
Total expenditures (5,355,005)
Page 5 of 6
\\svfsl\users\ctaylor\Budget\2016Wmendment #2\2016 11 08 Second Reading of Ordinance\amendment no 2 detail
CITY OF SPOKANE VALLEY, WA
2016 Budget - Amendment #2
Line Item Detail
11/8/2016
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
No 2
Amended
Budget
#314 - Railroad Grade Separation Projects Fund
Expenditures
Capital Outlays
Capital Outlays
Revenues
FHWA Direct Earmark Funds
Transfer in - #301
Transfer in - #312
314.000.143.595.xx.xx.xx - Barker Rd/BNSF Grade Separation
314.000.223.595.xx.xx.xx - Pines Rd Underpass @ BNSF & Trent
314.000.143.333.20.20
314.000.143.397.30.10
314.000.223.397.31.20
#402 - Stormwater Management Fund
Expenditures
Capital outlay
Street Sweeping
Revenues
FEMA Grant Proceeds
Total expenditures
- Barker Rd/BNSF Grade Separation Grant
- Barker Rd/BNSF Grade Separation REET
- Pines Rd Underpass @ BNSF & Trent
Total revenues
402.000.xxx.595.xx.xx.xx - Various Projects
402.402.000.531.36.47.06 - Windstorm -related street sweeping
Total expenditures
402.402.000.374.97.03 - FEMA Grant for windstorm damage
#403 - Aquifer Protection Area Fund
Expenditures
Capital Outlay
Capital Outlay
Revenues
Spokane County APA Fee
Dept of Ecology Grant
Total revenues
403.000.198.595.xx.xx.xx - Sprague - Park to University LID
403.000.xxx.595.xx.xx.xx - Various capital projects
Total expenditures
403.000.000.337.38.00 - Revised Estimate
403.000.198.334.03.10 - Grant program delayed
Total revenues
Totals Across all Funds
Total revenues
Total expenditures
0 250,000 250,000
0 500,000 500,000
750,000
0 230,000 230,000
0 20,000 20,000
0 500,000 500,000
750,000
576,100 (425,000) 151,100
0 50,000 50,000
(375,000)
0 48,800
48,800
48,800
2,000,000 (2,000,000) 0
0 425,000 425,000
(1,575,000)
500,000 (100,000) 400,000
1,500,000 (1,500,000) 0
(1,600,000)
2,091,072
(3,303,942)
Page 6 of 6
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Second Reading of Proposed Ordinance #16-017 Adopting the 2017
Budget.
GOVERNING LEGISLATION: State budget law.
PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the
2017 Budget on six previous occasions including two public hearings. At the meeting on
October 25, 2016, Council advanced Ordinance #16-017 adopting the 2017 Budget to a second
reading.
BACKGROUND: This marks the seventh occasion where the Council will discuss the 2017
Budget including two public hearings. The 2017 Budget development calendar of Council
meetings on this topic follows:
• June 14
• August 9
• September 13
• September 27
• October 11
• October 25
• November 8
Council Budget Workshop
Admin report: Estimated 2017 revenues and expenditures
Public hearing #1 on 2017 revenues and expenditures
City Manager's presentation of preliminary 2017 Budget
Public hearing #2 on 2017 Budget
First reading on ordinance adopting the 2017 Budget
Second reading on ordinance adopting the 2017 Budget
2017 Budget Overview:
• The 2017 Budget currently includes appropriations of $80,739,873 including $23,577,550 in
capital expenditures, comprised in -part of:
o $7,166,649 in Fund #303 Street Capital Projects
o $3,904,182 in Fund #309 Park Capital Projects
o $3,000,000 in Fund #311 Pavement Preservation including $953,200 financed by the
General Fund
o $5,344,219 related to the new City Hall building in Fund #313 City Hall Construction
o $1,970,000 in Fund #314 Railroad Grade Separation Projects for the design phases of
the Barker Road and Pines Road Grade Separation projects
o $980,000 in Fund #402 Stormwater Management and Fund #403 Aquifer Protection
Area projects
• To partially offset the $23,577,550 in capital costs, we anticipate $8,041,108 in grant
revenues which results in 34.1% of capital expenditures being covered with State and
Federal money.
• Budgets will be adopted across 25 separate funds.
• The full time equivalent employee (FTE) count will be 88.4 employees compared to 87.4 in
the prior year as a result of one FTE being added for the new City Hall Operations &
Maintenance Department.
1
Pertaining Specifically to the General Fund:
• The 2017 recurring revenue estimate of $41,462,500 is $1,741,072 or 4.38% greater than
the proposed 2016 amended budget of $39,721,428.
• The 2017 recurring expenditure proposal of $40,053,822 is $346,389 or 0.87% greater than
the proposed 2016 amended appropriation of $39,707,433.
• General Fund recurring expenditures have been held to an increase of no greater than 1%,
as was directed by Council.
• Recurring revenues currently exceed recurring expenditures by $1,408,678 or 3.40% of
recurring revenues.
• Nonrecurring revenues total $530,925 and include:
o $40,425 as a transfer in from the Solid Waste Fund #106 as a repayment to the General
Fund for various studies and fees related to the Solid Waste program paid out of the
General Fund in the years of 2013 and 2014. The repayment will occur over five years
beginning in 2015 at an annual amount of $40,425.
o $490,500 as a transfer in from the Civic Facilities Capital Projects Fund #310, which
represents amounts that were set aside in Fund #310 in prior years for years in which
the City would have both a lease payment and bond payment for the new City Hall
building.
• Nonrecurring expenditures total $2,389,850 and include:
o $100,000 for Information Technology expenditures including:
■ $20,000 for four copiers to replace those that have reached end of life
■ $80,000 for IT capital items for technology set-up at the new City Hall
o $513,100 for the last year of the lease at the current City Hall location
o $145,000 for the Police Department CAD / RMS
o $50,000 for retail recruitment services
o $12,000 for repair of drain pipes and gutter lines at the pools
o $345,000 for replacement of the Great Room audio/visual equipment at CenterPlace
o $24,750 for carpet replacement in various rooms at CenterPlace
o $1,200,000 transfer out to the Railroad Grade Separation Projects Fund #314 to fund the
design of the Pines Road Grade Separation project.
• The total of 2017 recurring and nonrecurring expenditures exceeds total revenues by
$450,247 — and this is entirely a result of the one-time/nonrecurring expenditures.
• The projected ending fund balance of the General Fund at the end of 2017 is currently
$22,852,588 or 57.05% of recurring expenditures.
2
Other Funds:
2017 Budget appropriations (expenditures) in the other funds total $38,296,201 as follows:
Fund
Number
Fund
Name
2017
Appropriation
101 Street Fund
103 Paths and Trails Fund
104 Hotel / Motel Tax - Tourism Facilities Fund
105 Hotel / Motel Tax Fund
106 Solid Waste Fund
107 PEG Fund
120 CenterPlace Operating Reserve Fund
121 Service Level Stabilization Reserve Fund
122 Winter Weather Reserve Fund
123 Civic Facilities Replacement Fund
204 Debt Service Fund
301 REET 1 Capital Projects Fund
302 REET 2 Capital Projects Fund
303 Street Capital Projects Fund
309 Parks Capital Projects Fund
310 Civic Facilities Capital Projects Fund
311 Pavement Preservation Fund
312 Capital Reserve Fund
313 City Hall Construction Fund
314 Railroad Grade Separation Projects Fund
402 Stormwater Management Fund
403 Aquifer Protection Area Fund
501 Equipment Rental and Replacement Fund
502 Risk Management Fund
4,851,244
0
0
634, 000
151,800
262,500
0
0
500, 000
0
940, 000
1,456,986
1,913,134
7,166, 649
3,904,182
490,500
3,050,000
2,321,915
5,344,219
1,970,000
2,459,072
530, 000
0
350, 000
38, 296, 201
Primary sources of revenues in these other funds include:
• Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street
Fund is anticipated to be $2,040,300.
• Telephone Tax revenues remitted to the City that supports Street Fund operations and
maintenance are anticipated to be $2,200,000.
• Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed
street projects are anticipated to total $1,600,000.
• Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are
anticipated to be $957,000 ($580,000 in Fund #105 and $377,000 in Fund #104).
• Stormwater Management Fees are estimated at $1,860,000.
• Aquifer Protection Area Fees are estimated at $460,000.
• Grant Revenues offsetting capital project costs are estimated at $8,041,108
o Fund #106 — Solid Waste Fund - $26,800
o Fund #303 — Street Capital Projects - $3,756,320
o Fund #309 — Parks Capital Projects - $3,217,267
o Fund #311 — Pavement Preservation - $340,800
o Fund #314 — Railroad Grade Separation Projects - $489,921
o Fund #402 — Stormwater Fund - $210,000
3
The City's 2017 Budget is adopted at a fund level as follows:
General Fund
Street Fund
Paths & Trails Fund
Hotel/Motel Tax - Tourism Facilities Fund
Hotel/Motel Tax Fund
Solid Waste
PEG Fund
CenterPlace Operating Reserve Fund
Service Level Stabilization Fund
Winter Weather Reserve Fund
City Facilities Repair & Replacement
LTGO Bond Debt Service Fund
REET 1 Capital Projects Fund
REET 2 Capital Projects Fund
Street Capital Projects
Park Capital Projects Fund
Civic Facilities Capital Projects Fund
Pavement Preservation Fund
Capital Reserve Fund
City Hall Construction Fund
Railroad Grade Separation Projects Fund
001
101
103
104
105
106
107
120
121
122
123
204
301
302
303
309
310
311
312
313
314
23, 302, 835
1,468, 077
37,254
559,347
199,001
42,874
236,682
300,000
5,468,289
500,000
0
4,049
1,383,899
1,897,795
75,538
10,561
1,329,214
2,419,741
3,899,601
5,344,219
0
41, 993,425
4,403,168
8,600
377,000
580,500
151,800
80,000
0
21,900
600
0
935,951
801,700
801,700
7,166,649
3,939,982
1,200
2,682,300
1,000
0
1,970,000
65,296,260
5,871,245
45,854
936,347
779,501
194,674
316,682
300,000
5,490,189
500,600
0
940,000
2,185, 599
2,699,495
7,242,187
3,950,543
1,330,414
5,102, 041
3,900,601
5,344,219
1,970,000
42,443,672
4,851,244
0
0
634,000
151,800
262,500
0
0
500,000
0
940,000
1,456, 986
1,913,134
7,166,649
3,904,182
490,500
3,050,000
2,321,915
5,344,219
1,970,000
22, 852, 588
1,020,001
45,854
936,347
145,501
42,874
54,182
300,000
5,490,189
600
0
0
728,613
786,361
75,538
46,361
839,914
2,052,041
1,578,686
0
0
48, 478, 976 65, 917, 475 114, 396, 451 77, 400, 801
36, 995, 650
Estimated
Estimated
Beginning
Ending
Fund
Fund
Total
Fund
Annual Appropriation Funds
No.
Balance
Revenues
Sources
Appropriations
Balance
General Fund
Street Fund
Paths & Trails Fund
Hotel/Motel Tax - Tourism Facilities Fund
Hotel/Motel Tax Fund
Solid Waste
PEG Fund
CenterPlace Operating Reserve Fund
Service Level Stabilization Fund
Winter Weather Reserve Fund
City Facilities Repair & Replacement
LTGO Bond Debt Service Fund
REET 1 Capital Projects Fund
REET 2 Capital Projects Fund
Street Capital Projects
Park Capital Projects Fund
Civic Facilities Capital Projects Fund
Pavement Preservation Fund
Capital Reserve Fund
City Hall Construction Fund
Railroad Grade Separation Projects Fund
001
101
103
104
105
106
107
120
121
122
123
204
301
302
303
309
310
311
312
313
314
23, 302, 835
1,468, 077
37,254
559,347
199,001
42,874
236,682
300,000
5,468,289
500,000
0
4,049
1,383,899
1,897,795
75,538
10,561
1,329,214
2,419,741
3,899,601
5,344,219
0
41, 993,425
4,403,168
8,600
377,000
580,500
151,800
80,000
0
21,900
600
0
935,951
801,700
801,700
7,166,649
3,939,982
1,200
2,682,300
1,000
0
1,970,000
65,296,260
5,871,245
45,854
936,347
779,501
194,674
316,682
300,000
5,490,189
500,600
0
940,000
2,185, 599
2,699,495
7,242,187
3,950,543
1,330,414
5,102, 041
3,900,601
5,344,219
1,970,000
42,443,672
4,851,244
0
0
634,000
151,800
262,500
0
0
500,000
0
940,000
1,456, 986
1,913,134
7,166,649
3,904,182
490,500
3,050,000
2,321,915
5,344,219
1,970,000
22, 852, 588
1,020,001
45,854
936,347
145,501
42,874
54,182
300,000
5,490,189
600
0
0
728,613
786,361
75,538
46,361
839,914
2,052,041
1,578,686
0
0
48, 478, 976 65, 917, 475 114, 396, 451 77, 400, 801
36, 995, 650
Storm water Management Fund
Aquifer Protection Area Fund
Equipment Rental & Replacement Fund
Risk Management Fund
Total of all Funds
402
403
501
502
1,876,010
896,660
1,025,997
194,383
2,072,500
460,000
185,029
350,000
3,948,510
1,356,660
1,211,026
544,383
2,459,072
530,000
0
350,000
1,489,438
826,660
1,211,026
194,383
3,993,050
52,472,026
3,067,529
68, 985, 004
7,060,579
121,457,030
3,339,072
80, 739, 873
3,721,507
40, 717,157
OPTIONS: State law requires the City to adopt a budget prior to December 31.
adopt the budget as presented or alter it as they deem necessary.
RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #16-017
2017 Budget.
BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #16-017 concludes the
development process and establishes the final budget including estimated r
appropriations.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Ordinance #16-017
• 2017 Budget
Council may
adopting the
2017 Budget
evenues and
4
Estimated
Estimated
Beginning
Ending
Fund
Working
Total
Working
Working Capital Funds
No.
Capital
Revenues
Sources
Appropriations
Capital
Storm water Management Fund
Aquifer Protection Area Fund
Equipment Rental & Replacement Fund
Risk Management Fund
Total of all Funds
402
403
501
502
1,876,010
896,660
1,025,997
194,383
2,072,500
460,000
185,029
350,000
3,948,510
1,356,660
1,211,026
544,383
2,459,072
530,000
0
350,000
1,489,438
826,660
1,211,026
194,383
3,993,050
52,472,026
3,067,529
68, 985, 004
7,060,579
121,457,030
3,339,072
80, 739, 873
3,721,507
40, 717,157
OPTIONS: State law requires the City to adopt a budget prior to December 31.
adopt the budget as presented or alter it as they deem necessary.
RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #16-017
2017 Budget.
BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #16-017 concludes the
development process and establishes the final budget including estimated r
appropriations.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Ordinance #16-017
• 2017 Budget
Council may
adopting the
2017 Budget
evenues and
4
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 16-017
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2017
THROUGH DECEMBER 31, 2017; APPROPRIATING FUNDS; ESTABLISHING
SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS
RELATING THERETO.
WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of
Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2017
and ending December 31, 2017; and
WHEREAS, the City Manager, in consultation with the Finance Director and department heads, has
prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the
amount of money necessary to meet the expenses of the City including payment of outstanding
obligations; and
WHEREAS, notice was posted and published for public hearings held on September 13 and October
11, 2016. The City Council met and invited public comment in the City Council Chambers during each
public hearing; and
WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk
September 27, 2016; and
WHEREAS, the City Council desires to adopt the 2017 budget, including all allowances, and an
appropriation for each fund; and
WHEREAS, the City of Spokane Valley property tax levy in 2016 for collection in 2017, will be
$11,489,517.62, which represents a 0% increase in the 2017 levy. This levy is exclusive of additional
revenue resulting from new construction, improvements to property, any increase in the value of State
assessed property, any annexations that have occurred, and refunds made.
NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows:
Section 1. Adoption of 2017 Budget. The budget for the City of Spokane Valley for the year 2017
is adopted at the fund level. The final budget for 2017 is attached hereto, and by this reference is
incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated
appropriations for each separate fund, plus the aggregate total for all such funds, is set forth as follows:
Ordinance 16-017 Adopting 2017 Budget Page 1 of 3
DRAFT
General Fund 001
Street Fund 101
Paths & Trails Fund 103
Hotel/Motel Tax - Tourism Facilities Fund 104
Hotel/Motel Tax Fund 105
Solid Waste 106
PEG Fund 107
CenterPlace Operating Reserve Fund 120
Service Level Stabilization Fund 121
Winter Weather Reserve Fund 122
City Facilities Repair & Replacement 123
LTGO Bond Debt Service Fund 204
REET 1 Capital Projects Fund 301
REET 2 Capital Projects Fund 302
Street Capital Projects 303
Park Capital Projects Fund 309
Civic Facilities Capital Projects Fund 310
Pavement Preservation Fund 311
Capital Reserve Fund 312
City Hall Construction Fund 313
Railroad Grade Separation Projects Fund 314
23,302,835 41,993,425 65,296,260
1,468,077 4,403,168 5,871,245
37,254 8,600 45,854
559,347 377,000 936,347
199,001 580,500 779,501
42,874 151,800 194,674
236,682 80,000 316,682
300,000 0 300,000
5,468,289 21,900 5,490,189
500,000 600 500,600
0 0 0
4,049 935,951 940,000
1,383,899 801,700 2,185,599
1,897,795 801,700 2,699,495
75,538 7,166,649 7,242,187
10,561 3,939,982 3,950,543
1,329,214 1,200 1,330,414
2,419,741 2,682,300 5,102,041
3,899,601 1,000 3,900,601
5,344,219 0 5,344,219
0 1,970,000 1,970,000
42,443,672 22,852,588
4,851,244 1,020,001
0 45,854
0 936,347
634,000 145,501
151,800 42,874
262,500 54,182
0 300,000
0 5,490,189
500,000 600
0 0
940,000 0
1,456,986 728,613
1,913,134 786,361
7,166,649 75,538
3,904,182 46,361
490,500 839,914
3,050,000 2,052,041
2,321,915 1,578,686
5,344,219 0
1,970,000 0
48,478,976 65,917,475 114,396,451 77,400,801 36,995,650
Estimated
Estimated
Beginning
Ending
Fund
Fund
Total
Fund
Annual Appropriation Funds
No.
Balance
Revenues
Sources
Appropriations
Balance
General Fund 001
Street Fund 101
Paths & Trails Fund 103
Hotel/Motel Tax - Tourism Facilities Fund 104
Hotel/Motel Tax Fund 105
Solid Waste 106
PEG Fund 107
CenterPlace Operating Reserve Fund 120
Service Level Stabilization Fund 121
Winter Weather Reserve Fund 122
City Facilities Repair & Replacement 123
LTGO Bond Debt Service Fund 204
REET 1 Capital Projects Fund 301
REET 2 Capital Projects Fund 302
Street Capital Projects 303
Park Capital Projects Fund 309
Civic Facilities Capital Projects Fund 310
Pavement Preservation Fund 311
Capital Reserve Fund 312
City Hall Construction Fund 313
Railroad Grade Separation Projects Fund 314
23,302,835 41,993,425 65,296,260
1,468,077 4,403,168 5,871,245
37,254 8,600 45,854
559,347 377,000 936,347
199,001 580,500 779,501
42,874 151,800 194,674
236,682 80,000 316,682
300,000 0 300,000
5,468,289 21,900 5,490,189
500,000 600 500,600
0 0 0
4,049 935,951 940,000
1,383,899 801,700 2,185,599
1,897,795 801,700 2,699,495
75,538 7,166,649 7,242,187
10,561 3,939,982 3,950,543
1,329,214 1,200 1,330,414
2,419,741 2,682,300 5,102,041
3,899,601 1,000 3,900,601
5,344,219 0 5,344,219
0 1,970,000 1,970,000
42,443,672 22,852,588
4,851,244 1,020,001
0 45,854
0 936,347
634,000 145,501
151,800 42,874
262,500 54,182
0 300,000
0 5,490,189
500,000 600
0 0
940,000 0
1,456,986 728,613
1,913,134 786,361
7,166,649 75,538
3,904,182 46,361
490,500 839,914
3,050,000 2,052,041
2,321,915 1,578,686
5,344,219 0
1,970,000 0
48,478,976 65,917,475 114,396,451 77,400,801 36,995,650
Storm water Management Fund 402 1,876,010 2,072,500 3,948,510
Aquifer Protection Area Fund 403 896,660 460,000 1,356,660
Equipment Rental & Replacement Fund 501 1,025,997 185,029 1,211,026
Risk Management Fund 502 194,383 350,000 544,383
Total of all Funds
2,459, 072 1,489,438
530,000 826,660
0 1,211,026
350,000 194,383
3,993,050
52,472,026
3,067,529
68, 985, 004
7,060,579
121,457, 030
3,339,072
80, 739, 873
3,721,507
40, 717,157
The total balance of all funds appropriated for 2017 is $80,739,873.
Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a
copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations
in the Office of the State Auditor and to the Association of Washington Cities.
Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this Ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date
of publication of this Ordinance or a summary thereof in the official newspaper of the City.
Ordinance 16-017 Adopting 2017 Budget Page 2 of 3
Estimated
Estimated
Beginning
Ending
Fund
Working
Total
Working
Working Capital Funds
No.
Capital
Revenues
Sources
Appropriations
Capital
Storm water Management Fund 402 1,876,010 2,072,500 3,948,510
Aquifer Protection Area Fund 403 896,660 460,000 1,356,660
Equipment Rental & Replacement Fund 501 1,025,997 185,029 1,211,026
Risk Management Fund 502 194,383 350,000 544,383
Total of all Funds
2,459, 072 1,489,438
530,000 826,660
0 1,211,026
350,000 194,383
3,993,050
52,472,026
3,067,529
68, 985, 004
7,060,579
121,457, 030
3,339,072
80, 739, 873
3,721,507
40, 717,157
The total balance of all funds appropriated for 2017 is $80,739,873.
Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a
copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations
in the Office of the State Auditor and to the Association of Washington Cities.
Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held
to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this Ordinance.
Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date
of publication of this Ordinance or a summary thereof in the official newspaper of the City.
Ordinance 16-017 Adopting 2017 Budget Page 2 of 3
DRAFT
PASSED by the City Council this day of November, 2016.
ATTEST:
L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Approved As To Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 16-017 Adopting 2017 Budget Page 3 of 3
Spke�
jUalley°
2017 Annual Budget
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City of Spokane Valley, Washington
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January 1 through December 31, 2017
City Hall
11707 East Sprague Avenue
Spokane Valley, WA 99206
Website: www.spokanevalley.org
Phone: (509) 921-1000
"A community of opportunity where individuals and families can grow and play, and businesses
will flourish and prosper."
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Table of Contents
City of Spokane Valley, WA
Spokane County
January 1, 2017 through December 31, 2017
Summary of Councilmembers III
City Manager's Budget Message 1
Finance Director's Message - About the 2017 Budget and Budget Development Process 9
Budget Summary 25-40
Revenues by Fund and Type 41-48
Expenditures by Fund and Department 49-52
General Fund Department Changes from 2016 to 2017 53-55
#001- General Fund- Expenditures by Department by Type
City Council 56
City Manager 57
Public Safety 59
Deputy City Manager 62
Finance 63
Human Resources 64
Public Works 65
City Hall Operations and Maintenance 66
Community & Economic Development 67
Parks & Recreation 71
General Government 77
Special Revenue Funds
#101 - Street Fund 79
#103 - Paths & Trails Fund 81
#104 - Hotel / Motel Tax —Tourism Facilities Fund 82
#105 - Hotel / Motel Tax Fund 82
#106 - Solid Waste Fund 83
#107 - PEG Fund 84
#120 - CenterPlace Operating Reserve Fund 85
#121 - Service Level Stabilization Reserve Fund 85
#122 - Winter Weather Reserve Fund 86
#123 - Civic Facility Replacement Fund 86
City of Spokane Valley 2017 Budget
Debt Service Funds
#204 - Limited Tax General Obligation (LTGO) Fund 87
Capital Projects Funds
#301 - REET 1 Capital Projects Fund 88
#302 - REET 2 Capital Projects Fund 89
#303 - Street Capital Projects Fund 90
#309 - Parks Capital Projects Fund 92
#310 - Civic Facilities Capital Projects Fund 93
#311 - Pavement Preservation Fund 94
#312 - Capital Reserve Fund 97
#313 - City Hall Construction Fund 98
#314 — Railroad Grade Separation Projects Fund 99
Enterprise Funds
#402 - Stormwater Management Fund 100
#403 - Aquifer Protection Area Fund 102
Internal Service Funds
#501 - Equipment Rental & Replacement Fund 103
#502 - Risk Management Fund 105
Total of Capital Expenditures for 2017 106
FTE Count by Year — 2011 through 2017 107
Work Force Comparison 108
Appendix A, Employee Position Classification and Salary Schedule 109
Glossary of Budget Terms 110
11
City Council Members
Rod Higgins, Mayor
Position #1
Arne Woodard, Deputy Mayor
Position #3
Caleb Collier
Position #2
Pam Haley
Position #5
Michael Munch
Position #7
Ed Pace
Position #4
Sam Wood
Position #6
Staff
Mark Calhoun, Acting City Manager
Chelsie Taylor, Finance Director
John Hohman, Community and Economic Development Director
Mike Stone, Parks & Recreation Director
Eric Guth, Public Works Director
Cary Driskell, City Attorney
Christine Bainbridge, City Clerk
•.....••••••••••••••••••••••••••••••••••••••••••••••••••••••♦
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Spokane
flValley
City Manager's Budget Message
2017 Annual Budget
Dear Citizens, Mayor and City Council of Spokane Valley:
Sound Financial Position
It is with pleasure that I present the attached 2017 Budget for the City of Spokane Valley. The
City remains financially strong and continues to benefit from a history of prudent financial
decisions that have been made since our 2003 incorporation. Consistently responsible
budgeting and restrained spending has helped us achieve key Fiscal Policies and maintain an
ending General Fund Balance equivalent to six -months of general fund operations.
The City of Spokane Valley is an excellent example of how a City provides key services to the
community while holding down taxes, fees and other charges. Additionally, our per capita
employee count and personnel expenses are among the lowest (if not the lowest) of
comparable size cities in the state and around the U.S.
The City's chief budget priorities are public safety, pavement preservation, transportation and
infrastructure (including railroad grade separations) and economic development. Ensuring that
we've committed adequate resources to these activities accounts for much of the effort that staff
collectively dedicates to the annual development of both our Business Plan and this budget
document.
We recognize that to ensure continued financial stability, it is imperative that recurring annual
revenues be greater than or equal to recurring annual expenditures and this goal has again
been achieved in the 2017 General Fund Budget. Beyond recurring operating activity however,
due to our excellent financial condition, we are afforded the opportunity to use the portion of the
General Fund balance that exceeds 50% for nonrecurring expenditures in pursuit of programs
important to the City Council and community. Recent examples include General Fund
contributions to each phase of the Appleway Trail project, Sullivan Road West Bridge
Replacement project, Appleway road landscaping, a cash "down payment" for construction of a
new City Hall and beginning to set money aside for future railroad grade separation projects.
Fiscal Policies
The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength
of Spokane Valley. These policies appropriately dictate if the economic conditions deteriorate,
future budget reductions may be triggered.
1
Financial Management — The City proposes to:
1. Maintain basic service levels with minimal resources to achieve success.
2. Minimize personnel costs/overhead by continuing to contract for many services.
3. Continue the six-year Business Plan process.
4. Leverage City funds with grant opportunities.
5. Minimize City debt with a pay as you go philosophy.
o The State of Washington sets the maximum level of allowable debt for cities based on
assessed value of property. The City of Spokane Valley currently utilizes only 2.35% of
its total debt capacity, and more importantly, only 11.74% of non -voted bond capacity.
This reflects an exceptionally low debt burden.
6. Strive to prioritize spending in the annual budget process and minimize mid -year addition of
projects and appropriations.
Financial Objectives - The City's financial objectives are:
1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring
expenditures.
2. Maintain a minimum General Fund Ending Balance of at least 50% of recurring
expenditures, which is the equivalent of six months of general fund operations.
3. If necessary, utilize the Service Level Stabilization Reserve Fund ($5.5 million) to maintain
ending fund balance minimum.
4. Commitment to the strategy the Service Level Stabilization Reserve Fund will not reduce
below $3.3 million (60% of $5.5 million).
5. Maintain the 2017 property tax assessment the same as 2016 with the exception of new
construction. As in the previous seven years, the City will forego the one -percent annual
increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy
of $11,489,500 plus estimated new construction of $125,000 for a total levy of $11,614,500.
The allowable potential increase will be banked for future use as provided by law. This
effectively makes the eighth year in a row that we have not increased our City property tax
assessment.
6. Grow our economy so the existing tax base can support basic programs.
Commitment — By committing to these policies and the checks and balances they afford, the
City will ensure financial sustainability well into the future.
2017 Budget Highlights
Moderate Growth in Recurring General Fund Expenditures: Investing in essential core
services identified by the Council and community establishes the baseline costs we have
included in this budget. Similar to the trend experienced in most jurisdictions, we find that the
cost of providing these services typically increases at a faster rate than the moderate growth we
see in the underlying tax revenues that support essential core services. With that said however,
City staff have met the challenge posed by Council to prepare a recurring General Fund budget
with no greater than 1% growth, and in fact, the proposed 2017 Budget reflects expenditure
growth of just 0.87% while at the same time maintaining historic levels of service.
Public Safety Costs: Over the years Council has consistently committed to the maintenance
and at times enhancement of public safety service levels and this is again reflected in the 2017
Budget where public safety costs including law enforcement, courts and jail related services
2
total $24,950,372 which is an amount equal to 215% of anticipated property tax collections (=
$24,950,372 / $11,614,500).
City Hall Construction Project: Since incorporation in 2003 the City has leased City Hall
space from Northwest Christian Schools and over that time frame the City, like many of our
residents, has debated whether we were better off to continue renting space or owning our own
home. In 2015, the City made the decision to construct a new City Hall at a then estimated cost
of $14.4 million. Through the balance of 2015 and into 2016 the City acquired land, contracted
with an architect for design services, and finally in June 2016 began construction. With all costs
for the facility finally committed, we now know the actual cost will be $14.15 million or $250,000
less than our initial target. We are financing the project with a combination of $6.30 million in
cash we set aside for this project and $7.85 million in net LTGO bond proceeds. Repayment of
the bonds will take place over the 30 -year period of 2016 through 2045 at a fixed average
annual payment of $399,888 which is $34,712 less per year than the City's current annual lease
payment of $434,600.
We recognize that occupying a building we own will result in a number of costs we haven't
historically borne as a tenant. This will include a variety of facility maintenance expenses
including the possibility of hiring an additional employee (more fully articulated in the following
discussion). In acknowledgment of this, the 2017 General Fund Recurring Budget includes a
new department titled "City Hall Operations and Maintenance" that will account for the variety of
costs we anticipate we will incur. The budget amount of $303,918 is included in the budget and
is part of the 0.87% increase noted above.
Staffing Levels: Staffing levels in 2017 are currently anticipated to increase by 1.0 full-time
equivalent employee (FTE) to 88.4 FTEs from the 87.4 FTEs included in the 2016 Budget. The
addition of the single FTE is directly related to the fact that in 2017 we will be in a City Hall
structure that we own and operate as opposed to the space we have leased from Northwest
Christian Schools since the City's incorporation in 2003. While in the leased space, we have
been the tenant and relied upon the lessor/landlord to address all facility maintenance issues
including snow removal from parking lots and sidewalks; janitorial services; heating and cooling
system maintenance and repairs; grounds maintenance; and general facility maintenance.
Once in our own facility we will be responsible for all of these services, so between now and our
anticipated September 2017 occupancy we will need to determine whether we can best address
our needs by either hiring an employee or contracting out the variety of services. Beyond
maintenance at City Hall we believe this position could also be utilized at the City's Police
Precinct, CenterPlace and our maintenance shop. At this point we consider the expenditure
appropriation as a "holding -place" for the necessary budgetary authority but rest assured we will
hire an additional employee only if we believe we can keep them meaningfully engaged in
meeting the City's maintenance needs.
Taking into consideration that we contract for police services and are served by Fire Districts
and a Library District, for a major city we are operating substantially below the normal employee
count at a significantly reduced cost. Spokane Valley personnel costs are approximately 20% of
the total General Fund recurring expenditures. Spokane Valley staff levels average about one
employee for every 1,065 citizens while comparable cities in the State of Washington with
populations between 30,000 and 100,000 average one employee for every 262 citizens. While
the survey is not scientific, the low employee per citizen ratio indicates the City of Spokane
Valley is operating at a low, yet effective staffing level.
Since incorporation, the City has taken a conservative approach to adding new staff and
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continues to have the lowest employee count of any Washington city with a population of 50,000
or greater. By all comparisons, the City of Spokane Valley is a lean, productive City
government.
Pavement Preservation Fund: Beginning in 2012, the City initiated spending of general fund,
special revenue fund and capital project fund revenues and reserves for the purpose of
financing our street preservation efforts. In 2017, our citizens will again see an aggressive
program of repaving our roadways. Some may question paving roads that "don't look so bad"
but the truth is the best time to repave is before a road deteriorates to the point that full
reconstruction is necessary. Full reconstruction can cost substantially more than pavement
preservation treatments such as crack sealing or grinding and repaving. This is why the City of
Spokane Valley has committed critical financial resources to the preservation of our
transportation infrastructure. We hope you are as proud of our fine road system as we are!
For 2017, projected expenditures for preservation are $3,000,000 and we will pay for this with a
combination of $340,800 in grants, $367,700 in Pavement Preservation Fund #311 reserves
and $2,341,500 in transfers from other City funds consisting of:
• $953,200 from the General Fund
• $ 67,342 from Street O&M Fund #101
• $660,479 from REET 1 Capital Projects Fund #301
• $660,479 from REET 2 Capital Projects Fund #302
While Pavement Preservation is one of our highest service and budget priorities we find that
sustaining historic levels of service is becoming more of a challenge with each passing year.
The following section titled "Challenges" articulates the issues we are currently facing.
Challenges
Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley
has a number of on-going financial challenges.
1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver
historic service levels
This Fund depends upon a combination of gas and telephone tax receipts.
• Because the gas tax is a flat amount per gallon, and because each generation of newer
vehicles get better gas mileage, we find our gas tax revenues have recently hovered
somewhere between either flat or declining. Due to the State Legislature's increase in
the gas tax we are seeing a bit of an increase in 2016 and this is projected to continue
into 2017.
• The 6% telephone utility tax generated $3.1 million in the first year of implementation in
2009. Since that time however we have experienced a steady decline and at this point
are projecting 2017 revenues of just $2,200,000.
2. Balancing the cost of pavement preservation against other transportation and infrastructure
needs
• Pavement preservation has historically been financed from a combination of sources
including:
o General Fund dollars,
o Street Fund money,
o real estate excise tax (REET) receipts,
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o grants, and
o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated
towards this purpose.
Because Fund #123 reserves will be fully depleted in 2016, beginning in 2017 the City will
be forced to dedicate more REET receipts towards pavement preservation if we wish to
maintain historic levels of funding.
• Street construction and reconstruction projects are typically financed through a
combination of state and federal grants plus a City match that normally comes from
REET receipts. The more we apply REET dollars towards pavement preservation
projects, the less able we are to leverage this revenue source towards street
construction and reconstruction projects. If one assumes we are able to obtain street
construction grants requiring a 20% City match, then every $1 of REET money we set
aside for this purpose leverages a $5 project.
3. Railroad Grade Separation and Quiet Zone Proiects (overpasses and underpasses)
Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile
corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this
corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer
protection in the event of an oil spill, and train whistle noise abatement. The underlying study
outlined the need for a grade separation at four locations in Spokane Valley including:
• Barker and Trent Road Overpass (estimated cost of $36.0 million),
• Pines and Trent Underpass (estimated cost of $19.8 million),
• Sullivan Road Overpass improvements (estimated cost of $16.1 million), and
• Park Road Overpass (estimated cost of $19.0 million)
Because grade separation projects are exceptionally expensive endeavors (totaling $90.9
million) and largely beyond our ability to finance through existing sources of internal revenue,
the City has pursued grant funding from both the Federal and State Government over the past
several years. We anticipate this is a discussion that will continue well into the future.
4. Grants and Declining Matching Funds
City staff actively pursue funding commitments from other sources to help pay the cost of
needed capital improvements related to pavement preservation; transportation including street
construction and reconstruction; bridges; stormwater facilities; parks that benefit the community;
and railroad grade separation projects. In 2017, a total of $23.58 million is budgeted to address
capital projects and of this amount we anticipate $8.04 million (or 34.1%) of these costs will be
offset with grant revenues. This figure is quite low in comparison to previous years and this is
largely due to the City Hall project which is being financed with a combination of cash we set
aside for this project and LTGO bond proceeds. If we exclude the $5.34 million budgeted for
the City Hall project in 2017, the remaining capital projects total $18.24 million, of which $8.04
million (or 44.1 %) is offset by grant revenues. Following is a history of the percentage of capital
projects we have been able to cover with grant revenues:
• 2017 Budget = 44.1%
• 2016 Budget = 56.6%
• 2015 Budget = 66.2%
• 2014 Budget = 70.2%
• 2013 Budget = 83.0%
• 2012 Budget = 65.0%
• 2011 Budget = 48.0%
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Much of the deviation from year to year revolves around the amount of cash the City applies
towards projects but we are always on the lookout for grant revenues to offset our costs. The
City has historically maintained a fairly aggressive capital construction program and we will
strive to do so in the future.
The Budget for 2017
Strong but Guarded. Recognizing that fiscal health is at the core of providing good public
services, one of the most important tests of fiscal management is the ability of a municipal
enterprise to maintain basic services during an economic downturn. The creation and ongoing
maintenance of financial reserves since incorporation has served its intended purpose of
providing Spokane Valley the means to sustain critical public services during the turbulent
economic conditions that began in 2008 and only recently subsided. The 2017 budget again
reflects a prudent and guarded increase in continuation of service delivery capabilities. These
increases are carefully considered and well within the means of the City. Service delivery
cannot grow faster than the economic development of the City.
Balanced Budget: Means exactly what it says - expenses have been balanced with known or
reasonably predictable revenues with no increase in property tax or in sales tax rates for the
City (lodging tax rates are generally not paid by residents). The budget is designed to maintain
the healthy, positive fund balance at year-end providing the City's cash flow needs without
costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the
growth in new programs and financial commitments. This approach allows available resources
to be put toward sustaining services consistent with the City Council's priorities for 2017 and
beyond.
Future Concepts:
The budget process is not static and Council, the citizens, and staff must collectively remain
vigilant in our observance of economic trends that may impact current and future forecasts.
Even as the 2017 Budget is adopted, we must remain mindful of the future economic
opportunities and threats that might influence our multi-year forecast. Examples of potential
impacts and adaptive future concepts are as follows:
Retail Improvement Strategy - The City is actively engaged in growing our economy and in
2016 completed a retail improvement study. The analysis provides us with a better
understanding of our retail trade area, retail demand, and demographics, and it is a tool that
we believe we can leverage to attract businesses and facilitate growth in the City. The plan
provides the City with retail strategies to support both existing retail and encourage new
retail in an effort to retain local dollars and attract spending from outside our city limits.
Tourism Enhancement Study — The previously noted Retail Improvement Study indicated
that tourism related spending in Spokane Valley is underperforming. In order to address
that finding the City commissioned a tourism enhancement study whose purpose will
ultimately be to improve tourism and lodging activity by increasing overnight stays and
tourism related spending, including dining and shopping sectors. This study was split into
two phases and the first phase, which was completed in the March of 2016, focused on
developing strategies. The second phase, which is anticipated to be complete in the latter
part of 2016, will consider the potential feasibility and return on investment of those
strategies identified in the first phase.
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Comprehensive Plan — The City is currently engaged in the process of updating its
Comprehensive Plan which contains an economic development element. Included in this
element will be a summary of the local economy; an assessment of strengths and
weaknesses; and policies, programs and projects to foster economic growth. Additionally,
strategies from the previously mentioned Retail Improvement and Tourism Enhancement
studies are incorporated into the comp plan. Among other things, the plan also streamlines
land uses by consolidating many zones and reducing many development requirements.
Additionally the plan is also designed to provide flexibility in an effort to encourage market
driven growth.
Acknowledgments
I would like to acknowledge the citizens, City Council and staff for a long history of conservative
spending and prudent fiscal planning. By saving and conserving the taxpayers' money, and by
adopting prudent long-term fiscal policies, the City can provide essential services and balance
its budget for many years to come.
The City Council has set a path to ensure the long-term financial sustainability of the City. The
management staff and employees have worked together to develop Business Plans and 2017
budget recommendations to achieve the Council's goal of sustainability.
The Citizens of Spokane Valley should be proud of the strong financial condition of their City.
We invite your examination and questions regarding the 2017 Budget.
Respectfully,
AiA,LCAEL9i,„,-
Mark Calhoun
Acting City Manager
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Sjibkan•••■\ft.„
jValley
11707 E Sprague Ave Suite 106 • Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org
TO: City Manager and Members of the City Council
FROM: Chelsie Taylor, Finance Director
SUBJECT: About the 2017 Budget and Budget Development Process
The budget includes the financial planning and legal authority to obligate public funds. Additionally,
the budget provides significant policy direction by the City Council to the staff and community. As a
result, the City Council, staff and public are involved in establishing the budget for the City of
Spokane Valley.
The budget serves four functions:
1. It is a Policy Document
The budget functions as a policy document in that the decisions made within the budget will reflect
the general principles or plans that guide the actions taken for the future. As a policy document, the
budget makes specific attempts to link desired goals and policy direction to the actual day-to-day
activities of the City staff.
2. It is an Operational Guide
The budget of the City reflects its operation. Activities of each City function and organization have
been planned, debated, formalized, and described in the following sections. This process will help
to maintain an understanding of the various operations of the City and how they relate to each other
and to the attainment of the policy issues and goals of the City Council.
3. It is a Link with the General Public
The budget provides a unique opportunity to allow and encourage public review of City operations.
The budget describes the activities of the City, the reason or cause for those activities, future
implications, and the direct relationship to the citizenry.
4. It is a Legally Required Financial Planning Tool
The budget is a financial planning tool, which has been its most traditional use. In this light,
preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the
Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must
be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to
expend public moneys and controls those expenditures by limiting the amount of the appropriation
at the fund level. The revenues of the City are estimated, along with available cash carry -forward,
to indicate funds available. The budget takes into account unforeseen contingencies and provides
for the need for periodic adjustments.
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2017 BUDGET DEVELOPMENT PROCESS
Historically the City has utilized a budgeting approach that assumed for most functions of
government that the current year's budget was indicative of the base required for the following year.
However, with the recent volatility seen in the economy with the Great Recession, the City has
moved to a Budget development process that consciously reviews service levels in each
department and determines the appropriate level of funding that meets Council goals relative to
available resources.
The 2017 Budget development process began at the March 15, 2016 Council workshop where
among other topics, Council and staff discussed the budget in general terms. In mid-April 2016 the
Finance Department notified City Departments that their 2017 revenue and expenditure estimates
were due by mid-May. Through the balance of May and early June, the City Manager's office and
Finance Department worked to prepare budget worksheets that were communicated to the City
Council at a Budget workshop held June 14, 2016. Following the workshop, the Finance
Department continued work on the budget including refinements of revenue and expenditure
estimates and through July and August, the Finance Department and City Manager reviewed
updated budget projections.
By the time the 2017 Budget is scheduled to be adopted on November 8, 2016, the Council will
have had an opportunity to discuss it on seven separate occasions, including two public hearings to
gather input from citizens:
June 14
August 9
September 13
September 25
October 11
October 25
November 8
Council budget workshop
Admin report: Estimated 2017 revenues and expenditures
Public hearing #1 on 2017 revenues and expenditures
City Manager's presentation of preliminary 2017 Budget
Public hearing #2 on 2017 Budget
First reading on ordinance adopting the 2017 Budget
Second reading on ordinance adopting the 2017 Budget
Once adopted, the final operating budget is published, distributed, and made available to the public.
After the budget is adopted, the City enters a budget implementation and monitoring stage.
Throughout the year, expenditures are monitored by the Finance Department and department
directors to ensure that actual expenditures are in compliance with the approved budget. The
Finance Department provides the City Manager and City Council with monthly reports to keep them
abreast of the City's financial condition and individual department compliance with approved
appropriation levels. Any budget amendments made during the year are adopted by City Council
ordinance.
The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions
that alter the total expenditures of a fund, or that affect the number of authorized employee
positions, salary ranges or other conditions of employment must be approved by the City Council.
When the City Council determines that it is in the best interest of the City to increase or decrease
the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding
one public hearing.
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BUDGET PRINCIPLES
• Department directors have primary responsibility for formulating budget proposals in line with
City Council and City Manager priority direction, and for implementing them once they are
approved.
• The Finance Department is responsible for coordinating the overall preparation and
administration of the City's budget. This function is fulfilled in compliance with applicable State
of Washington statutes governing local government budgeting practices.
• The Finance Department assists department staff in identifying budget problems, formulating
solutions and alternatives, and implementing any necessary corrective actions.
• Interfund charges will be based on recovery of costs associated with providing those services.
• Budget amendments requiring City Council approval will occur through the ordinance process at
the fund level prior to fiscal year end.
• The City's budget presentation will be directed at displaying the City's services plan in a
Council/constituent friendly format.
• No long term debt will be incurred without identification of a revenue source to repay the debt.
Long term debt will be incurred for capital purposes only.
• The City will strive to maintain equipment replacement funds in an amount necessary to replace
the equipment at the end of its useful life. Life cycle assumptions and required contributions will
be reviewed annually as part of the budget process. New operations in difficult economic times
may make it difficult to fund this principle in some years.
• The City will pursue an ending general fund balance at a level of no less than 50% of recurring
expenditures. This figure is based upon an evaluation of both cash flow and operating needs.
BASIS OF ACCOUNTING AND BUDGETING
Accounting
Accounting records for the City are maintained in accordance with methods prescribed by the State
Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in
compliance with generally accepted accounting principles as set forth by the Governmental
Accounting Standards Board.
Basis of Presentation - Fund Accounting
The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is
considered a separate accounting entity. Each fund is accounted for with a separate set of double -
entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or
expenses, as appropriate. The City's resources are allocated to and accounted for in individual
funds depending on their intended purpose. The following are the fund types used by the City of
Spokane Valley:
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Governmental Fund Types
Governmental funds are used to account for activities typically associated with state and local
government operations. All governmental fund types are accounted for on a spending or "financial
flows" measurement focus, which means that typically only current assets and current liabilities are
included on related balance sheets. The operating statements of governmental funds measure
changes in financial position, rather than net income. They present increases (revenues and other
financing sources) and decreases (expenditures and other financing uses) in net current assets.
There are four governmental fund types used by the City of Spokane Valley:
1. General Fund
This fund is the primary fund of the City of Spokane Valley. It accounts for all financial
resources except those required or elected to be accounted for in another fund.
2. Special Revenue Funds
These funds account for revenues that are legally restricted or designated to finance particular
activities of the City of Spokane Valley. Special Revenue funds include:
• #101 — Street Fund
• #103 — Paths & Trails Fund
• #104 — Hotel / Motel Tax — Tourism Facilities Fund
• #105 — Hotel / Motel Tax Fund
• #106 — Solid Waste Fund
• #107 — PEG Fund
• #120 — CenterPlace Operating Reserve Fund
• #121 — Service Level Stabilization Reserve Fund
• #122 — Winter Weather Reserve Fund
• #123 — Civic Facilities Replacement Fund
3. Debt Service Funds
These funds account for financial resources which are designated for the retirement of debt.
Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund.
4. Capital Proiect Funds
These funds account for financial resources, which are designated for the acquisition or
construction of general government capital projects. Capital Project Funds include:
• #301 — REET 1 Capital Projects Fund
• #302 — REET 2 Capital Projects Fund
• #303 — Streets Capital Projects Fund
• #309 — Parks Capital Projects Fund
• #310 — Civic Facilities Capital Projects Fund
• #311 — Pavement Preservation Fund
• #312 — Capital Reserve Fund
• #313 — City Hall Construction Fund
• #314 — Railroad Grade Separation Projects Fund
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Proprietary Fund Types
A fifth type of fund classification are the Proprietary Funds that are used to account for activities
similar to those found in the private sector where the intent of the governing body is to finance
the full cost of providing services based on the commercial model which uses a flow of
economic resources approach. Under this approach, the operating statements for the
proprietary funds focus on a measurement of net income (revenues and expenses) and both
current and non-current assets and liabilities are reported on related balance sheets. Their
reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in
capital assets classifications. As described below, there are two generic fund types in this
category:
1. Enterprise Funds
These funds account for operations that provide goods or services to the general public and
are supported primarily by user charges. This type of fund includes:
• #402 — Stormwater Management Fund
• #403 — Aquifer Protection Area Fund
2. Internal Service Funds
These funds account for operations that provide goods or services to other departments or
funds of the City. This type of fund includes:
• #501 — Equipment Rental and Replacement Fund
• #502 — Risk Management Fund
Basis of Accounting
Basis of accounting refers to when revenues and expenditures are recognized, recorded in the
accounting system and ultimately reported in the financial statements.
• Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual
recognizes revenues when they become both measurable and available to finance
expenditures of the current period.
• Accrual Basis of Accounting is used for enterprise and internal service funds. Under this
system revenues and expenses are recognized in the period incurred rather than when cash
is either received or disbursed.
Budgets and Budgetary Accounting
Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a
modified cash basis of accounting for budget purposes, and Proprietary Funds utilizing a
working capital approach.
Budgets are adopted at the fund level that constitutes the legal authority for expenditures and
annual appropriations for all funds lapse at the end of the fiscal period.
EXPLANATION OF MAJOR REVENUE SOURCES
General Fund #001
• Property Tax
Property taxes play an essential role in the finances of the municipal budget. State law limits
the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to
$1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the
Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes.
The levy amount must be established by ordinance by November 30th prior to the levy year.
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• Retail Sales and Use Tax
The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley
is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the
Washington Department of Revenue who then remits the taxes back to the various agencies
that have imposed the tax. The allocation of the 8.7% tax rate to the agencies is as follows:
State of Washington
City of Spokane Valley
Spokane County
Criminal Justice
Spokane Public Facilities District
Public Safety
Juvenile Jail
Mental Health
Law Enforcement Communications
Spokane Transit Authority
6.50%
0.85%
0.15%
0.10%
0.10% *
0.10% *
0.10% *
0.10% *
0.10% *
0.60% *
8.70%
2.20% local tax
* Indicates voter approved sales taxes.
• Criminal Justice Sales Tax
Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes,
such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales
transacted in the County. Of the total amount collected, the State distributes 10% of the
receipts to Spokane County, with the remainder allocated on a per capita basis to the County
and cities within the County.
• Public Safety Sales Tax
Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to
public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the
total amount collected, the State distributes 60% of the receipts to Spokane County, with the
remainder allocated on a per capita basis to the cities within the County.
• Gambling Tax
Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to
gambling. Funds remaining after necessary expenditures for such enforcement purposes may
be used for any general government purpose. Gambling taxes are to be paid quarterly to the
City, no later than the last day of January, April, July and October. The City imposes a tax on
the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles
(5% gross, less prizes); Punchboards and Pulltabs (5% gross, less prizes); Amusement Games
(2% gross, less prizes); Card playing (6% gross).
• Leasehold Excise Tax
Taxes on property owned by state or local governments and leased to private parties (City's
share).
• Franchise Fees
Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a
fee levied on private utilities for the right to use city streets, alleys, and other public properties.
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• State -Shared Revenues
State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle
excise taxes. These taxes are collected by the State of Washington and shared with local
governments based on population. State -shared revenues are distributed on either a monthly
or quarterly basis, although not all quarterly revenues are distributed in the same month of the
quarter. The 2016 population figure used in the 2017 Budget is 94,160 as reported by the
Office of Financial Management for Washington State on April 1, 2016. This figure is important
when determining distribution of State shared revenues on a per capita basis.
• Fines and Forfeitures / Public Safety
Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and
other miscellaneous rule infractions. All court fines and penalties are shared with the State, with
the City, on average, retaining less than 50% of the amount collected.
• Community Development
Community Development revenues are largely composed of fees for building permits, plan
reviews, and right of way permits.
• Recreation Program Fees
The Parks and Recreation Department charges fees for selected recreation programs. These
fees offset direct costs related to providing the program.
• CenterPlace Fees
The Parks and Recreation Department charges fees for use of CenterPlace. Uses include
regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the
great room and dining rooms.
• Investment Interest
The City earns investment interest on sales tax money held by the State of Washington prior to
the distribution of the taxes to the City, as well as on City initiated investments.
Street Fund #101
• Motor Vehicle Fuel Excise Tax (gas tax)
The State of Washington collects a $0.4940 per gallon motor vehicle fuel tax at the pump. Of
this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2017
the Municipal Research and Services Center estimates the distribution back to cities will be
$21.76 per person. Based upon a City of Spokane Valley population of 94,160 (per the
Washington State Office of Financial Management on April 1, 2016) we anticipate the City will
collect $2,048,900 in 2017. RCW 47.30.050 specifies that 0.42% of this tax must be expended
for paths and trails activities and based upon the 2017 revenue estimate this computes to
$8,600. The balance of $2,040,300 will be credited to Fund #101 for Street maintenance and
operations.
• Telephone Utility Tax
The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with
collections beginning in 2009. Telephone companies providing this service pay the tax to the
City monthly. Telephone tax has been estimated at $2.2 million for 2017.
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Paths & Trails Fund #103
Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please
see the explanation for Street Fund #101) which we anticipate will be $8,600 in 2017. Because the
amount collected in any given year is relatively small, it is typical to accumulate State distributions
for several years until adequate dollars are available for a project.
Hotel / Motel Tax — Tourism Facilities Fund #104
The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of
lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks)
for a continuous period of less than one month. The revenues generated by this tax may only be
used for capital expenditures for acquiring, constructing, making improvements to or other related
capital expenditures for large sporting venues, or venues for tourism -related facilities. This tax is
estimated to generate $377,000 in 2017.
Hotel / Motel Tax Fund #105
The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging
at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a
continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales
tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal
to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for
paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities.
This tax is estimated to generate $580,000 in 2017.
Solid Waste Fund #106
Under the City's contract for solid waste transfer, transport and disposal services with Sunshine
Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. This
fee is used by the City to offset contract administrative costs and solid waste management within
the City, including solid waste public educational efforts.
PEG Fund #107
Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in
support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per
subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital
contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG
capital uses include, in part, the set-up of equipment in the City Council Chambers that allows
Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital
recordings available on the City's website.
LTGO Debt Service Fund #204
This fund is used to account for the accumulation of resources for, and the payment of limited tax
general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When
LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to
make timely payments of principal and interest, within constitutional and statutory limitations
pertaining to non -voted general obligations.
In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of
which were used to finance both the construction of CenterPlace and road and street improvements
surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of
lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like
refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000
of LTGO bonds. Of this total:
16
• $5,650,000 remained on the original debt used towards the construction of CenterPlace. These
bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033.
Annual debt service payments on these bonds are provided by the Spokane Public Facilities
District. At January 1, 2017, the outstanding balance on this portion of the bond issue will be
$5,065,000.
• $1,385,000 remained on the original debt used towards the road and street improvements.
These bonds will be paid off in annual installments over the 10 -year period ending December 1,
2023. Annual debt service payments on these bonds are provided by equal distributions from
the 1st and 2nd quarter percent real estate excise tax. At January 1, 2016, the outstanding
balance on this portion of the bond issue will be $995,000.
In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance
the construction of a new City Hall building along with $6.3 million of City cash that has been set
aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period
ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers
in from the General Fund. At January 1, 2017, the outstanding balance on the bond issue will be
$7,200,000.
REET 1 Capital Projects Fund #301
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each
sale of real property at the rate of one-quarter of one percent of the selling price. The revenue
generated is used for financing capital projects as specified in the capital facilities plan under the
Growth Management Act.
REET 2 Capital Projects Fund #302
Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise
tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The
revenue generated is used for financing public works capital projects as specified in the capital
facilities plan under the Growth Management Act.
Stormwater Management Fund #402
A stormwater fee is imposed upon every developed parcel within the City, which is an annual
charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all
other properties. These charges are uniform for the same class of customers and service facilities.
These fees are estimated to generate $1,860,000 in 2017.
Aquifer Protection Area (APA) Fund #403
These are voter approved fees, the proceeds of which are applied to aquifer protection related
capital construction projects. Fees are collected by Spokane County and remitted to the City twice
each year. These fees are estimated to generate $460,000 in 2017. Fees include:
• An annual fee of $15 per household for the withdrawal of water from properties within the APA.
• An annual fee of $15 per household for on-site sewage disposal by properties within the APA.
• For commercial properties an annual fee ranging from $15 to $960 depending upon water meter
size.
17
Interfund Transfers
Many funds receive a portion of their revenues from other funds in the form of an interfund transfer.
These transfers typically represent payments for either services rendered by one fund for another or
a concentration of revenues for a specific project or purpose. The following interfund transfers are
planned for 2017:
In.
001
204
303
309
311
314
501
502
Total Out
Out:
001
101
105
106
301
302
310
312
402
0 39,700 30,000 40,425
397,350
0
0 0
160,000 0
953,200 67,342
1,200,000
36,600
350,000
0
0
0
0
0 0
0 0
0 0
0
0 490,500
0 79,426 79,425
0 437,002 1,173,230
0 0 0
0 660,479 660,479
0 280,079 0
0 0 0
0 0 0
Total In
0 13,400 614,025
0 0 0 556,201
0 1,760,000 0 3,370,232
0 561,915 0 721,915
0 0 0 2,341,500
0 0 0 1,480,079
0 0 0 36,600
0 0 0 350,000
9,470,552 Total in
3,097,150 107,042 30,000 40,425 1,456,986 1,913,134 490,500 2,321,915 13,400 9,470,552 Total out
0
#001 - General Fund is budgeted to transfer out $3,097,150 including:
• $397,350 to Fund #204 - LTGO Debt Service Fund for bond payments on the 2016 LTGO
Bonds for the City Hall construction.
• $160,000 to Fund #309 - Park Capital Projects Fund for park related projects.
• $953,200 to Fund #311 - Pavement Preservation Fund for pavement preservation projects.
• $1,200,000 to Fund #314 - Railroad Grade Separation Projects Fund for the design of the Pines
Road Grade Separation Project.
• $36,600 to Fund #501 - Equipment Rental and Replacement Fund to fund a CenterPlace
kitchen equipment replacement reserve.
• $350,000 to Fund #502 - Risk Management Fund for the 2017 property and liability insurance
premium.
#101 - Street Fund is budgeted to transfer out $107,042 including:
• $39,700 to Fund #001 - General Fund to cover administrative costs.
• $67,342 to Fund #311 - Pavement Preservation Fund for pavement preservation projects.
#105 - Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 - General Fund for the
purpose of financing advertising at CenterPlace.
#106 - Solid Waste Fund is budgeted to transfer $40,425 to Fund #001 under a 5 -year plan to
reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste
program.
#301 - REET 1 Capital Projects Fund is budgeted to transfer out $1,456,986 including:
• $79,426 to Fund #204 - LTGO Debt Service Fund to pay a portion of the annual payment on
the 2014 LTGO bonds.
• $437,002 to Fund #303 - Street Capital Projects Fund that will be applied towards grant
matches for street construction projects.
• $660,479 to Fund #311 - Pavement Preservation Fund for pavement preservation projects.
• $280,079 to Fund #314 - Railroad Grade Separation Projects Fund for design services for the
Barker Road Grade Separation project.
18
#302 — REET 2 Capital Projects Fund is budgeted to transfer out $1,913,134 including:
• $79,425 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on
the 2014 LTGO bonds.
• $1,173,230 to Fund #303 — Street Capital Projects Fund that will be applied towards grant
matches for street construction projects.
• $660,479 to Fund #311 — Pavement Preservation Fund for pavement preservation projects.
#310 — Civic Facility Capital Projects Fund is budgeted to transfer $490,500 to Fund #001 —
General Fund to cover lease payments for the current City Hall location in years in which the City
has both a lease payment and a bond payment for the new City Hall building.
#312 — Capital Reserve Fund is budgeted to transfer $1,760,000 to Fund #303 — Street Capital
Projects Fund that will be applied towards the Sullivan Road West Bridge Replacement project and
removal and reconstruction of Euclid Ave. (Flora to Barker) after the County's installation of the
sewer system and $561,915 to Fund #309 — Parks Capital Projects Fund for the Pines to Evergreen
and Sullivan to Corbin segments of the Appleway trail.
#402 — Stormwater Fund is budgeted to transfer $13,400 to Fund #001 — General Fund to cover
administrative costs.
SIGNIFICANT ASSUMPTIONS IN THE 2017 BUDGET
Budget Summary for All Funds
• Based upon funding levels anticipated in the 2017 budget, City staff will strive to maintain
adequate levels of service.
• Appropriations for all City Funds will total $80.7 million including $23.6 million in capital
expenditures, comprised in -part of:
o $7.2 million in Fund #303 Street Capital Projects.
o $3.9 million in Fund #309 Park Capital Projects.
o $3 million in Fund #311 Pavement Preservation projects.
o $5.3 million in Fund #313 City Hall Construction.
o $2 million in Fund #314 Railroad Grade Separation Projects.
o $450,000 in Fund #402 Stormwater Management projects.
o $530,000 in Fund #403 Aquifer Protection Area projects.
• To partially offset the $23.6 million in capital costs, we anticipate $8 million in grant revenues
which results in 34.1% of capital expenditures being covered with State and Federal money.
• Budgets will be adopted across 25 separate funds.
• The full time equivalent employee (FTE) count will be 88.4 employees compared to 87.4 in the
prior year as a result of one FTE being added for the new City Hall Operations & Maintenance
Department.
• The 2017 Budget reflects the fourth consecutive year the City will set aside City monies in an
amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in
Fund #311 — Pavement Preservation. This 6% equals $2,341,500.
• Positions and salary ranges are based on the City's compensation and classification plan.
• Payroll tax and benefit amounts are based on staff benefit plans.
• Contract costs for public safety, park maintenance, aquatics and street maintenance are based
on estimates by City staff.
• The City is setting money aside in Fund #501 — Equipment Rental and Replacement for the
eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at
CenterPlace.
19
2017 General Fund Revenues
• Total recurring 2017 revenues are estimated at $41,462,500 as compared to $39,721,428 in
2016. This is an increase of $1,741,072 or 4.38%.
• The two largest sources of revenue continue to be Sales Tax and Property Tax which are
collectively estimated to account for 82.1% of 2017 General Fund recurring revenues.
• The 2017 general sales tax estimate (excluding criminal justice and public safety sales taxes) is
reflective of 2016 receipts to date and are currently estimated at $19.9 million which reflects an
increase of $1,371,600 or 7.42% over the 2016 estimate.
• The Property Tax levy does not include the potential annual increase allowed by Initiative #747
which was approved by the voters in November 2001 through their approval of Initiative #747
and the subsequent action by the State Legislature in November 2007.
o The 2017 levy is estimated at $11,614,500.
o The levy assumes we start with the 2016 levy of $11,489,518, forgo the potential annual
increase allowed by State law, and finally add taxes related to new construction which we
estimate to be $125,000.
• Franchise fees and business registrations are primarily based on projected receipts in 2016.
• State shared revenues are based upon a combination of historical collections including 2016
collections through July, and per capita distribution figures reported by the Municipal Research
and Services Center.
• Fines and forfeitures are estimated by Spokane Valley and based on historical collections.
• Building permit and land use fees are estimated by Spokane Valley and based on historic
collections.
2017 General Fund Expenditures
• Total 2017 recurring expenditures are budgeted at $40,053,822 as compared to $39,707,433 in
2016. This is an increase of $346,389 or 0.87%.
• The City commitment of 6% of recurring General Fund expenditures to pavement preservation
equals $2,341,500 and is computed by multiplying total recurring expenditures prior to adding
the pavement preservation element ($2,341,500 / $39,100,622 = 6%). The $2,341,500 that is
transferred to Pavement Preservation Fund #311 is comprised of the following:
o $953,200 from General Fund #001
o $67,342 from Street Fund #101
o $660,479 from REET 1 Capital Projects Fund #301
o $660,479 from REET 2 Capital Projects Fund #302
• 2017 Nonrecurring expenditures total $2,389,850 and include:
o $100,000 for Information Technology expenditures including:
■ $20,000 for four copiers to replace those that have reached end of life
■ $80,000 for IT capital items for technology set-up at the new City Hall
o $513,100 for the last year of the lease at the current City Hall location
o $145,000 for the Police Department CAD / RMS
o $50,000 for retail recruitment services
o $12,000 for repair of drain pipes and gutter lines at the pools
o $345,000 for replacement of the Great Room audio/visual equipment at CenterPlace
o $24,750 for carpet replacement in various rooms at CenterPlace
o $1,200,000 transfer out to the Railroad Grade Separation Projects Fund #314 to fund the
design of the Pines Road Grade Separation project.
20
General Fund Revenues Over (Under) Expenditures and Fund Balance
• 2017 recurring revenues are anticipated to exceed recurring expenditures by $1,408,678.
• Total 2017 expenditures are anticipated to exceed total revenues by $450,247.
o This is entirely due to the nonrecurring expenditures previously discussed which equal
$2,389,850 and is not a result of ongoing operating costs overwhelming revenues. In fact it
is because of the City's strong financial position that we're able to make these acquisitions.
• The total unrestricted General Fund ending fund balance is anticipated to be $22,852,588 at the
end of 2017 which is 57.05% of total recurring expenditures of $40,053,822. Our goal is to
maintain an ending fund balance of at least 50.0%.
Highlights of Other Funds
Revenues
• Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is
estimated to be $2,048,900 according to per capita estimates provided by the Municipal
Research and Services Center. Of this amount, $2,040,300 will be credited to the Street O&M
Fund and 0.42% or $8,600 to the Paths and Trails Fund.
• Telephone taxes that are remitted to the City and support Street Fund operations and
maintenance are anticipated at $2,200,000.
• Real estate excise tax (REET) revenue is computed by the City and is primarily used to match
grant funded street projects as well as pay a portion of the annual payment on the 2014 general
obligation bonds. In 2017 we estimate these revenues to be $800,000 per each 1/4% for a total
of $1,600,000.
• Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of
visitors and tourism. In 2017 we estimate the tax will generate $957,000, which includes
$580,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $377,000 in Fund #104
Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1,
2015.
• The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal
to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family
residence and $21 per ERU for commercial properties (an ERU for a commercial property is
computed as total square feet of impervious surface divided by 3,160). In 2017 we estimate this
will fee will generate $1,860,000.
• The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on
the City's behalf by Spokane County and remitted in two installments during the year.
• Grant revenues that will be applied to a variety of construction projects are estimated at
$8,041,108 in 2017. By fund we anticipate grant revenues as follows:
o Fund #106 — Solid Waste Fund - $26,800
o Fund #303 — Street Capital Projects - $3,756,320
o Fund #309 — Parks Capital Projects - $3,217,267
o Fund #311 — Pavement Preservation - $340,800
o Fund #314 — Railroad Grade Separation Projects Fund - $489,921
o Fund #402 — Stormwater Fund - $210,000
Expenditures
• Fund #101 — Street Fund appropriations include:
o a $67,342 transfer to Pavement Preservation Fund #311 for pavement preservation projects
o $75,000 for installation of durable striping at Trent and Argonne
o $30,000 for spare traffic signal equipment
o $15,000 for battery backups for intersections
21
• Fund #301 — REET 1 Capital Projects Fund includes a $1,456,986 appropriation to cover:
o a $79,426 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's
annual repayment of the 2014 LTGO Bonds.
o a $437,002 transfer to Street Capital Projects Fund #303 to partially offset the cost of street
construction / reconstruction projects.
o a $660,479 transfer to Pavement Preservation Fund #311 for pavement preservation
projects
o a $280,079 transfer to Railroad Grade Separation Projects Fund #314 for design of the
Barker Road Grade Separation project.
• Fund #302 — REET 2 Capital Projects Fund includes a $1,913,134 appropriation to cover:
o a $79,425 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's
annual repayment of the 2014 LTGO Bonds.
o a $1,173,230 transfer to Street Capital Projects Fund #303 to partially offset the cost of
street construction / reconstruction projects.
o a $660,479 transfer to Pavement Preservation Fund #311 for pavement preservation
projects
• Fund #303 — Street Capital Projects Fund includes an appropriation of $7,166,649 for a variety
of street construction projects. Included in the projects are the Sullivan and Euclid PCC for
which we are appropriating $2,150,000 in 2017 and the removal and reconstruction of Euclid
Ave. from Flora to Barker after the County installs sewer for which we are appropriating
$1,750,000 in 2017.
• Fund #309 — Parks Capital Projects includes a $3,904,182 appropriation to cover a variety of
City park improvements that will be financed through a combination of a $160,000 transfer from
the General Fund #001, a $561,915 transfer in from the Capital Reserve Fund #312, and
$3,217,267 in grant proceeds.
• Fund #311 — Pavement Preservation includes $3,000,000 of pavement preservation projects
that will be financed through transfers from other City funds as outlined above under the
heading of General Fund Recurring Expenditures.
• Fund #312 — Capital Reserve includes $1,760,000 in transfers to Fund #303 — Street Capital
Projects that will be applied towards the Sullivan Road West Bridge Replacement project in the
amount of $10,000 and towards the removal and reconstruction of Euclid Ave. from Flora to
Barker after the County installs sewer in the amount of $1,750,000. It also includes $561,915 in
transfers to Fund #309 — Parks Capital Projects that will be applied toward the Pines to
Evergreen and Sullivan to Corbin segments of the Appleway trail.
• Fund #313 — Civic Facilities Capital Projects includes a $5,344,219 appropriation to cover
professional service fees related to the construction of the new City Hall building.
• Fund #314 — Railroad Grade Separation Projects includes appropriations in the amount of
$1,970,000 which consists of $770,000 towards the design of the Barker Road Grade
Separation project and $1,200,000 towards the design of the Pines Road Grade Separation
project.
22
• Fund #402 - Stormwater Fund includes $710,000 for nonrecurring expenditures including:
o $450,000 for various capital projects
o $260,000 for the studies related to the City's Stormwater permit and the watershed
• Fund #403 - Aquifer Protection Area Fund includes a $530,000 appropriation various capital
projects.
23
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CITY OF SPOKANE VALLEY, WA
2017 Budget Summary
General Fund 001
Street Fund 101
Paths & Trails Fund 103
Hotel/Motel Tax - Tourism Facilities Fund 104
Hotel/Motel Tax Fund 105
Solid Waste 106
PEG Fund 107
CenterPlace Operating Reserve Fund 120
Service Level Stabilization Fund 121
Winter Weather Reserve Fund 122
City Facilities Repair & Replacement 123
LTGO Bond Debt Service Fund 204
REET 1 Capital Projects Fund 301
REET 2 Capital Projects Fund 302
Street Capital Projects 303
Park Capital Projects Fund 309
Civic Facilities Capital Projects Fund 310
Pavement Preservation Fund 311
Capital Reserve Fund 312
City Hall Construction Fund 313
Railroad Grade Separation Projects Fund 314
23,302,835
1,468,077
37,254
559,347
199,001
42,874
236,682
300,000
5,468,289
500,000
0
4,049
1,383,899
1,897,795
75,538
10,561
1,329,214
2,419,741
3,899,601
5,344,219
0
41,993,425
4,403,168
8,600
377,000
580,500
151,800
80,000
0
21,900
600
0
935,951
801,700
801,700
7,166,649
3,939,982
1,200
2,682,300
1,000
0
1,970,000
65,296,260
5,871,245
45,854
936,347
779,501
194,674
316,682
300,000
5,490,189
500,600
0
940,000
2,185,599
2,699,495
7,242,187
3,950,543
1,330,414
5,102,041
3,900,601
5,344,219
1,970,000
42,443,672
4,851,244
0
0
634,000
151,800
262,500
0
0
500,000
0
940,000
1,456,986
1,913,134
7,166,649
3,904,182
490,500
3,050,000
2,321,915
5,344,219
1,970,000
22,852,588
1,020,001
45,854
936,347
145,501
42,874
54,182
300,000
5,490,189
600
0
0
728,613
786,361
75,538
46,361
839,914
2,052,041
1,578,686
0
0
48,478,976 65,917,475 114,396,451 77,400,801 36,995,650
Estimated
Estimated
Beginning
Ending
Fund
Fund
Total
Fund
Annual Appropriation Funds
No.
Balance
Revenues
Sources
Appropriations
Balance
General Fund 001
Street Fund 101
Paths & Trails Fund 103
Hotel/Motel Tax - Tourism Facilities Fund 104
Hotel/Motel Tax Fund 105
Solid Waste 106
PEG Fund 107
CenterPlace Operating Reserve Fund 120
Service Level Stabilization Fund 121
Winter Weather Reserve Fund 122
City Facilities Repair & Replacement 123
LTGO Bond Debt Service Fund 204
REET 1 Capital Projects Fund 301
REET 2 Capital Projects Fund 302
Street Capital Projects 303
Park Capital Projects Fund 309
Civic Facilities Capital Projects Fund 310
Pavement Preservation Fund 311
Capital Reserve Fund 312
City Hall Construction Fund 313
Railroad Grade Separation Projects Fund 314
23,302,835
1,468,077
37,254
559,347
199,001
42,874
236,682
300,000
5,468,289
500,000
0
4,049
1,383,899
1,897,795
75,538
10,561
1,329,214
2,419,741
3,899,601
5,344,219
0
41,993,425
4,403,168
8,600
377,000
580,500
151,800
80,000
0
21,900
600
0
935,951
801,700
801,700
7,166,649
3,939,982
1,200
2,682,300
1,000
0
1,970,000
65,296,260
5,871,245
45,854
936,347
779,501
194,674
316,682
300,000
5,490,189
500,600
0
940,000
2,185,599
2,699,495
7,242,187
3,950,543
1,330,414
5,102,041
3,900,601
5,344,219
1,970,000
42,443,672
4,851,244
0
0
634,000
151,800
262,500
0
0
500,000
0
940,000
1,456,986
1,913,134
7,166,649
3,904,182
490,500
3,050,000
2,321,915
5,344,219
1,970,000
22,852,588
1,020,001
45,854
936,347
145,501
42,874
54,182
300,000
5,490,189
600
0
0
728,613
786,361
75,538
46,361
839,914
2,052,041
1,578,686
0
0
48,478,976 65,917,475 114,396,451 77,400,801 36,995,650
Stormwater Management Fund 402 1,876,010 2,072,500 3,948,510 2,459,072 1,489,438
Aquifer Protection Area Fund 403 896,660 460,000 1,356,660 530,000 826,660
Equipment Rental & Replacement Fund 501 1,025,997 185,029 1,211,026 0 1,211,026
Risk Management Fund 502 194,383 350,000 544,383 350,000 194,383
Total of all Funds
3,993,050
52,472,026
3,067,529
68,985,004
7,060,579
121,457,030
3,339,072
80,739,873
3,721,507
40, 717,157
25
Estimated
Estimated
Beginning
Ending
Fund
Working
Total
Working
Working Capital Funds
No.
Capital
Revenues
Sources
Appropriations
Capital
Stormwater Management Fund 402 1,876,010 2,072,500 3,948,510 2,459,072 1,489,438
Aquifer Protection Area Fund 403 896,660 460,000 1,356,660 530,000 826,660
Equipment Rental & Replacement Fund 501 1,025,997 185,029 1,211,026 0 1,211,026
Risk Management Fund 502 194,383 350,000 544,383 350,000 194,383
Total of all Funds
3,993,050
52,472,026
3,067,529
68,985,004
7,060,579
121,457,030
3,339,072
80,739,873
3,721,507
40, 717,157
25
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
Amendment
As
Amended
#001 - GENERAL FUND
RECURRING ACTIVITY
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
Revenues
Property Tax 11,479,200 0 11,479,200 11,614,500 135,300 1.18%
Sales Tax 18,210,500 270,000 18,480,500 19,852,100 1,371,600 7.42%
Sales Tax - Public Safety 867,400 0 867,400 919,000 51,600 5.95%
Sales Tax - Criminal Justice 1,556,400 0 1,556,400 1,669,000 112,600 7.23%
Gambling Tax and Leasehold Excise Tax 333,700 0 333,700 341,500 7,800 2.34%
Franchise Fees/Business Registration 1,154,000 0 1,154,000 1,200,000 46,000 3.99%
State Shared Revenues 2,024,528 0 2,024,528 2,104,600 80,072 3.96%
Fines and Forfeitures/Public Safety 1,443,500 0 1,443,500 1,361,000 (82,500) (5.72%)
Community Development 1,491,500 0 1,491,500 1,449,300 (42,200) (2.83%)
Recreation Program Revenues 595,200 13,000 608,200 640,900 32,700 5.38%
Miscellaneous Department Revenue 95,900 0 95,900 94,000 (1,900) (1.98%)
Miscellaneous & Investment Interest 103,500 0 103,500 133,500 30,000 28.99%
Transfers in - #101 (street admin) 39,700 0 39,700 39,700 0 0.00%
Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 30,000 0 0.00%
Transfers in - #402 (storm admin) 13,400 0 13,400 13,400 0 0.00%
Total Recurring Revenues 39,438,428 283,000 39,721,428 41,462,500 1,741,072 4.38%
Expenditures
City Council 506,869 0 506,869 542,872 36,003 7.10%
City Manager 717,303 0 717,303 724,435 7,132 0.99%
Legal 479,951 15,000 494,951 509,694 14,743 2.98%
Public Safety 24,703,749 0 24,703,749 24,950,372 246,623 1.00%
Deputy City Manager 737,002 0 737,002 750,277 13,275 1.80%
Finance / IT 1,253,080 0 1,253,080 1,282,460 29,380 2.34%
Human Resources 255,694 0 255,694 262,417 6,723 2.63%
Public Works 966,870 0 966,870 981,932 15,062 1.56%
City Hall Operations and Maintenance 0 0 0 303,918 303,918 0.00%
Community & Economic Dvlpmnt - Admin 272,107 0 272,107 282,962 10,855 3.99%
Community & Economic Dvlpmnt - Econ Dev 545,157 0 545,157 683,632 138,475 25.40%
Community & Economic Dvlpmnt - Dev Svc 1,486,637 0 1,486,637 1,418,984 (67,653) (4.55%)
Community & Economic Dvlpmnt - Building 1,344,165 0 1,344,165 1,390,834 46,669 3.47%
Parks & Rec - Administration 281,871 0 281,871 288,964 7,093 2.52%
Parks & Rec - Maintenance 838,343 (6,300) 832,043 861,350 29,307 3.52%
Parks & Rec - Recreation 228,197 13,000 241,197 235,995 (5,202) (2.16%)
Parks & Rec - Aquatics 461,200 0 461,200 457,350 (3,850) (0.83%)
Parks & Rec - Senior Center 95,781 0 95,781 95,916 135 0.14%
Parks & Rec - CenterPlace 882,223 0 882,223 891,458 9,235 1.05%
General Government 1,532,000 55,500 1,587,500 1,240,850 (346,650) (21.84%)
Transfers out - #204 (2016 LTGO debt srv) 0 198,734 198,734 397,350 198,616 99.94%
Transfers out - #309 (park capital projects) 160,000 70,300 230,300 160,000 (70,300) (30.53%)
Transfers out - #310 (bond pmt) 72,500 0 72,500 0 (72,500) (100.00%)
Transfers out -#310 (city hall o&m costs) 271,700 0 271,700 0 (271,700) (100.00%)
Transfers out - #311 (pavement preservation) 943,800 0 943,800 953,200 9,400 1.00%
Transfers out - #501 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600 0.00%
Transfers out - #502 (insurance premium) 325,000 0 325,000 350,000 25,000 7.69%
Total Recurring Expenditures 39,361,199 346,234 39,707,433 40,053,822 346,389 0.87%
Recurring Revenues Over (Under)
Recurring Expenditures 77,229 (63,234) 13,995 1,408,678
26
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
Amendment
As
Amended
#001 - GENERAL FUND - continued
NONRECURRING ACTIVITY
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
Revenues
Transfers in - #106 (solid waste repayment) 40,425 0 40,425 40,425 0 0.00%
Transfers in - #310 Civic Facilities 0 198,734 198,734 490,500 291,766 146.81%
FEMA Grant Proceeds 0 36,400 36,400 0 (36,400) (100.00%)
Total Nonrecurring Revenues 40,425 235,134 275,559 530,925 255,366 92.67%
Expenditures
General Govemment - IT capital replacements 108,000 0 108,000 100,000 (8,000) (7.41%)
City Hall lease payment (2017 final year) 0 0 0 513,100 513,100 0.00%
Public Safety (const offices for unit supervisors) 0 25,000 25,000 0 (25,000) (100.00%)
Community & Econ Dev (comp plan update) 350,000 0 350,000 0 (350,000) (100.00%)
Parks & Rec (upgrade dial-up modem at pools) 15,000 0 15,000 0 (15,000) (100.00%)
Police Department - CAD / RMS 140,281 0 140,281 145,000 4,719 3.36%
Police Department (security camera upgrade) 0 6,400 6,400 0 (6,400) (100.00%)
CenterPlace roof repairs 0 52,000 52,000 0 (52,000) (100.00%)
City Manager Severance 0 453,116 453,116 0 (453,116) (100.00%)
Community & Econ Dev (retail recruitment) 0 0 0 50,000 50,000 0.00%
Parks & Rec (pool drain pipe & gutter line repairs) 0 0 0 12,000 12,000 0.00%
Parks & Rec (replace Great Room audio/video) 0 0 0 345,000 345,000 0.00%
Parks & Rec (replace carpet at CenterPlace) 0 0 0 24,750 24,750 0.00%
Transfers out - #122 (Replenish after Windstorm) 0 16,418 16,418 0 (16,418) (100.00%)
Transfers out - #309 (P&R Windstorm damage) 0 37,225 37,225 0 (37,225) (100.00%)
Transfers out - #312 ('14 fund bal > 50%) 0 1,828,723 1,828,723 0 (1,828,723) (100.00%)
Transfers out - #314 (Pines Underpass Design) 0 0 0 1,200,000 1,200,000 0.00%
Total Nonrecurring Expenditures 613,281 2,418,882 3,032,163 2,389,850 (642,313) (21.18%)
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures
Beginning unrestricted fund balance
Ending unrestricted fund balance
Fund balance as a percent of recurring expenditures
General Fund Summary
Total revenues
Total expenditures
Excess (Deficit) of Total Revenues
(572,856) (2,183,748) (2,756,604) (1,858,925)
(495,627) (2,246,982) (2,742,609) (450,247)
26,045,444 26,045,444 23,302,835
25,549,817 23,302,835
64.91%
5&69%
22, 852, 588
57.05%
39, 478, 853 518,134 39, 996, 987 41, 993, 425
39, 974, 480 2,765,116 42, 739, 596 42, 443, 672
Over (Under) Total Expenditures (495,627) (2,246,982) (2,742,609) (450,247)
Beginning unrestricted fund balance 26,045,444 26,045,444 23,302,835
Ending unrestricted fund balance 25,549,817 23,302,835 22,852,588
27
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
Amendment
As
Amended
SPECIAL REVENUE FUNDS
#101 - STREET FUND
RECURRING ACTIVITY
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
Revenues
Utility Tax 2,340,000 0 2,340,000 2,200,000 (140,000) (5.98%)
Motor Vehicle Fuel (Gas) Tax 2,004,900 0 2,004,900 2,040,300 35,400 1.77%
Multimodal Transportation Revenue 0 0 0 98,868 98,868 0.00%
Right -of -Way Maintenance Fee 0 50,000 50,000 50,000 0 0.00%
Investment Interest 3,000 0 3,000 4,000 1,000 33.33%
Miscellaneous 10,000 0 10,000 10,000 0 0.00%
Total Recurring Revenues 4,357,900 50,000 4,407,900 4,403,168 (4,732) (0.11%)
Expenditures
Wages / Benefits / Payroll Taxes 734,604 0 734,604 746,872 12,268 1.67%
Supplies 111,500 0 111,500 105,000 (6,500) (5.83%)
Services & Charges 2,132,754 0 2,132,754 2,168,151 35,397 1.66%
Snow Operations 430,000 0 430,000 468,000 38,000 8.84%
Intergovernmental Payments 771,000 0 771,000 795,000 24,000 3.11%
Vehicle rentals - #501 (non -plow vehicle rental) 31,000 0 31,000 23,250 (7,750) (25.00%)
Vehicle rentals - #501 (plow replace.) 40,000 0 40,000 77,929 37,929 94.82%
Transfers out - #001 39,700 0 39,700 39,700 0 0.00%
Transfers out - #311 (pavement preservation) 67,342 0 67,342 67,342 0 0.00%
Signal Detection Replacement Program 0 0 0 40,000 40,000 0.00%
Traffic Signal Replacement Program 0 0 0 200,000 200,000 0.00%
Total Recurring Expenditures 4,357,900 0 4,357,900 4,731,244 373,344 8.57%
Recurring Revenues Over (Under)
Recurring Expenditures 0 50,000 50,000 (328,076)
NONRECURRING ACTIVITY
Revenues
Grants 0 0 0 0 0 0.00%
Insurance proceeds (traffic signal cabinet) 0 46,000 46,000 0 (46,000) (100.00%)
Total Nonrecurring Revenues 0 46,000 46,000 0 (46,000) (100.00%)
Expenditures
Durable striping at Trent & Argonne 0 0 0 75,000 75,000 0.00%
Spare traffic signal equipment 0 0 0 30,000 30,000 0.00%
Battery backups for intersections 0 0 0 15,000 15,000 0.00%
Traffic Signal Cabinet Replacement 0 46,000 46,000 0 (46,000) (100.00%)
Maintenance facility storage unit 5,000 0 5,000 0 (5,000) (100.00%)
Signal detection equipment upgrades 20,000 0 20,000 0 (20,000) (100.00%)
Total Nonrecurring Expenditures 25,000 46,000 71,000 120,000 49,000 69.01%
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (25,000) 0 (25,000) (120,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (25,000) 50,000 25,000 (448,076)
Beginning fund balance 1,443,077 1,443,077 1,468,077
Ending fund balance 1,418,077 1,468,077 1,020,001
Street Fund Summary
Total revenues 4,357,900 96,000 4,453,900 4,403,168
Total expenditures 4,382,900 46,000 4,428,900 4,851,244
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (25,000) 50,000 25,000 (448,076)
Beginning unrestricted fund balance 1,443,077 1,443,077 1,468,077
Ending unrestricted fund balance 1,418,077 1,468,077 1,020,001
28
CITY OF SPOKANE VALLEY, WA
2017 Budget
SPECIAL REVENUE FUNDS - continued
#103 - PATHS & TRAILS FUND
Revenues
Motor Vehicle Fuel (Gas) Tax
Investment Interest
Total revenues
2016
As
Adopted
Amendment
As
Amended
2017
Proposed
Budget
8,500 0 8,500 8,600
11/8/2016
Difference Between
2016 and 2017
$ I
100 1.18%
0 0 0 0 0 0.00%
8,500 0 8,500 8,600 100 1.18%
Expenditures
Capital Outlay 0 0 0 0 0 0.00%
Transfers out - #309 (Appleway Trail - Univ -Pines) 0 9,300 9,300 0 (9,300) (100.00%)
Total expenditures 0 9,300 9,300 0 (9,300) (100.00%)
Revenues over (under) expenditures 8,500 (800) 8,600
Beginning fund balance 38,054 38,054 37,254
Ending fund balance 46,554 37,254 45,854
#104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND
Revenues
Hotel/Motel Tax 357,500 19,500 377,000 377,000 0 0.00%
Investment Interest 0 0 0 0 0 0.00%
Total revenues
357,500 19,500 377,000 377,000 0 0.00%
Expenditures
Capital Outlay 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0.00%
Revenues over (under) expenditures 357,500 377,000 377,000
Beginning fund balance 182,347 182,347 559,347
Ending fund balance 539,847 559,347 936,347
#105 - HOTEL / MOTEL TAX FUND
Revenues
Hotel/Motel Tax 550,000 30,000 580,000 580,000 0 0.00%
Investment Interest 300 0 300 500 200 66.67%
Total revenues
550,300 30,000 580,300 580,500 200 0.03%
Expenditures
Transfers out - #001 30,000 0 30,000 30,000 0 0.00%
Tourism Promotion 560,000 (60,650) 499,350 604,000 104,650 20.96%
Transfers out - #309 (volleyball court award) 0 60,650 60,650 0 (60,650) (100.00%)
Total expenditures 590,000 0 590,000 634,000 44,000 7.46%
Revenues over (under) expenditures (39,700) (9,700) (53,500)
Beginning fund balance 208,701 208,701 199,001
Ending fund balance 169,001 199,001 145,501
29
CITY OF SPOKANE VALLEY, WA
2017 Budget
SPECIAL REVENUE FUNDS - continued
#106 - SOLID WASTE FUND
Revenues
Sunshine administrative fee
Road maintenance fee
Investment Interest
Grant Proceeds
Total revenues
Expenditures
Education & Contract Administration
Transfers out - #001
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
#107 - PEG FUND
Revenues
Comcast PEG contribution
Investment Interest
2016
As
Adopted
Amendment
As
Amended
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
125,000 0 125,000 125,000 0 0.00%
0 0 0 0 0 0.00%
0 0 0 0 0 0.00%
53,500 0 53,500 26,800 (26,700) (49.91%)
178,500 0 178,500 151,800 (26,700) (14.96%)
138,075 0 138,075 111,375 (26,700) (19.34%)
40,425 0 40,425 40,425 0 0.00%
178,500 0 178,500 151,800 (26,700) (14.96%)
0
42,874
42,874
0 0
42,874 42,874
42,874 42,874
90,000 0 90,000 80,000 (10,000) (11.11%)
0 0 0 0 0 0.00%
Total revenues 90,000 0 90,000 80,000 (10,000) (11.11%)
Expenditures
PEG Reimbursement - CMTV 12,000 105,000 117,000 0 (117,000) (100.00%)
Capital Outlay 12,500 0 12,500 12,500 0 0.00%
New City Hall Council Chambers 0 25,000 25,000 250,000 225,000 900.00%
Total expenditures 24,500 130,000 154,500 262,500 108,000 69.90%
Revenues over (under) expenditures 65,500 (64,500) (182,500)
Beginning fund balance 301,182 301,182 236,682
Ending fund balance 366,682 236,682 54,182
#120 - CENTER PLACE OPERATING RESERVE FUND
Revenues
Investment Interest 0 0 0 0 0 0.00%
Miscellaneous 0 0 0 0 0 0.00%
Total revenues
0 0 0 0 0 0.00%
Expenditures
Operations 0 0 0 0 0 0.00%
Total expenditures 0 0 0 0 0 0.00%
Revenues over (under) expenditures 0 0 0
Beginning fund balance 300,000 300,000 300,000
Ending fund balance 300,000 300,000 300,000
30
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
Amendment
As
Amended
SPECIAL REVENUE FUNDS - continued
#121 -SERVICE LEVEL STABILIZATION RESERVE FUND
Revenues
Investment Interest 6,500
Miscellaneous
Total revenues
Expenditures
Operations
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
0
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
0 6,500 21,900 15,400 236.92%
0
0 0 0 0.00%
6,500 0 6,500 21,900 15,400 236.92%
0 0 0 0 0 0.00%
0 0 0 0 0 0.00%
6,500
5,461,789
5,468,289
6,500 21,900
5,461,789 5,468,289
5,468,289 5,490,189
#122 - WINTER WEATHER RESERVE FUND
Revenues
Investment Interest 600 0 600 600 0 0.00%
FEMA Grant Proceeds 0 38,510 38,510 0 (38,510) (100.00%)
Transfer in - #001 0 16,418 16,418 0 (16,418) (100.00%)
Subtotal revenues
Expenditures
Snow removal expenses
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
600 54,928 55,528 600 (54,928) (98.92%)
500,000 0 500,000 500,000 0 0.00%
500,000 0 500,000 500,000 0 0.00%
(499,400)
444,472
(54,928)
(444,472) (499,400)
444,472 500,000
0 600
#123 - CIVIC FACILITIES REPLACEMENT FUND
Revenues
Investment Interest 700 0 700 0 (700) (100.00%)
Miscellaneous 0 0 0 0 0 0.00%
Total revenues 700 0 700 0 (700) (100.00%)
Expenditures
Transfers out - #311 (pavement preservation) 559,786 22 559,808 0 (559,808) (100.00%)
Total expenditures 559,786 22 559,808 0 (559,808) (100.00%)
Revenues over (under) expenditures (559,086) (559,108) 0
Beginning fund balance 559,108 559,108 0
Ending fund balance 22 0 0
31
CITY OF SPOKANE VALLEY, WA
2017 Budget
DEBT SERVICE FUNDS
#204 - LTGO BOND DEBT SERVICE FUND
Revenues
Spokane Public Facilities District
Transfers in - #001
Transfers in - #301
Transfers in - #302
Total revenues
2016
As
Adopted
Amendment
As
Amended
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
380,300 0 380,300 379,750 (550) (0.14%)
0 198,734 198,734 397,350 198,616 99.94%
83,400 0 83,400 79,426 (3,974) (4.76%)
83,400 0 83,400 79,425 (3,975) (4.77%)
547,100 198,734 745,834 935,951 190,117 25.49%
Expenditures
Debt Service Payments - CenterPlace 380,300 0 380,300 379,750 (550) (0.14%)
Debt Service Payments - Roads 166,800 0 166,800 162,900 (3,900) (2.34%)
2016 LTGO Bond Principal & Interest 0 198,734 198,734 397,350 198,616 99.94%
Total expenditures 547,100 198,734 745,834 940,000 194,166 26.03%
Revenues over (under) expenditures 0 0 (4,049)
Beginning fund balance 4,049 4,049 4,049
Ending fund balance 4,049 4,049 0
32
CITY OF SPOKANE VALLEY, WA
2017 Budget
CAPITAL PROJECTS FUNDS
#301 - REET 1 CAPITAL PROJECTS FUND
Revenues
REET 1 - Taxes
Investment Interest
Total revenues
2016
As
Adopted
Amendment
As
Amended
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
800,000 200,000 1,000,000 800,000 (200,000) (20.00%)
1,000 0 1,000 1,700 700 70.00%
801,000 200,000 1,001,000 801,700 (199,300) (19.91%)
Expenditures
Transfers out - #204 83,400 0 83,400 79,426 (3,974) (4.76%)
Transfers out - #303 222,503 520,000 742,503 437,002 (305,501) (41.14%)
Transfers out - #311 (pavement preservation) 365,286 0 365,286 660,479 295,193 80.81%
Transfers out - #314 (Barker Grade Separation) 0 20,000 20,000 280,079 260,079 1300.40%
Total expenditures 671,189 540,000 1,211,189 1,456,986 245,797 20.29%
Revenues over (under) expenditures 129,811 (210,189) (655,286)
Beginning fund balance 1,594,088 1,594,088 1,383,899
Ending fund balance 1,723,899 1,383,899 728,613
#302 - REET 2 CAPITAL PROJECTS FUND
Revenues
REET 2 - Taxes 800,000 200,000 1,000,000 800,000 (200,000) (20.00%)
Investment Interest 1,000 0 1,000 1,700 700 70.00%
Total revenues
801,000 200,000 1,001,000 801,700 (199,300) (19.91%)
Expenditures
Transfers out - #204 83,400 0 83,400 79,425 (3,975) (4.77%)
Transfers out - #303 922,816 (540,000) 382,816 1,173,230 790,414 206.47%
Transfers out - #311 (pavement preservation) 365,286 0 365,286 660,479 295,193 80.81%
Total expenditures 1,371,502 (540,000) 831,502 1,913,134 1,081,632 130.08%
Revenues over (under) expenditures (570,502) 169,498 (1,111,434)
Beginning fund balance 1,728,297 1,728,297 1,897,795
Ending fund balance 1,157,795 1,897,795 786,361
33
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
Amendment
As
Amended
CAPITAL PROJECTS FUNDS - continued
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
#303 - STREET CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 8,797,263 (647,657) 8,149,606 3,756,320 (4,393,286) (53.91%)
Developer 314,700 (39,613) 275,087 40,097 (234,990) (85.42%)
Transfers in - #301 222,503 520,000 742,503 437,002 (305,501) (41.14%)
Transfers in - #302 922,816 (540,000) 382,816 1,173,230 790,414 206.47%
Transfers in - #312 - Pines Underpass Pinecroft 500,000 (500,000) 0 0 0 0.00%
Transfers in - #312 - Euclid Ave - Flora to Barker 0 50,000 50,000 1,750,000 1,700,000 3400.00%
Transfers in - #312 - Sullivan RdWBridge 1,010,509 457,270 1,467,779 10,000 (1,457,779) (99.32%)
Transfers in - #312 - 8th & Carnahan Intersection 0 415,000 415,000 0 (415,000) (100.00%)
Total revenues 11,767,791 (285,000) 11,482,791 7,166,649 (4,316,142) (37.59%)
Expenditures
123 Mission Ave. - Flora to Barker 332,566 0 332,566 500,000 167,434 50.35%
141 Sullivan & Euclid PCC (PE & RW) 1,981,060 0 1,981,060 2,150,000 168,940 8.53%
149 Sidewalk Infill 5,000 0 5,000 0 (5,000) (100.00%)
155 Sullivan Rd W Bridge Replacement 5,237,650 0 5,237,650 10,000 (5,227,650) (99.81%)
156 Mansfield Ave. Connection 5,000 0 5,000 0 (5,000) (100.00%)
166 Pines Rd (SR27) & Grace Ave. Intersect Safety 491,331 0 491,331 333,224 (158,107) (32.18%)
167 Citywide Safety Improvements (bike/ped) 228,127 0 228,127 5,000 (223,127) (97.81%)
201 ITS Infill Project Phase 1 (PE START 2014) 271,357 0 271,357 300,000 28,643 10.56%
205 Sprague/Barker Intersections Improvement 0 0 0 40,097 40,097 0.00%
206 Sprague/Long Sidewalk Project 5,000 0 5,000 0 (5,000) (100.00%)
207 Indiana & Evergreen Transit Access Imp 0 0 0 5,000 5,000 0.00%
221 McDonald Rd Diet (16th to Mission) 559,200 0 559,200 5,000 (554,200) (99.11%)
222 Citywide Reflective Signal Backplates 40,500 0 40,500 36,000 (4,500) (11.11%)
223 Pines Rd Underpass @ BNSF & Trent 500,000 (500,000) 0 0 0 0.00%
229 32nd Ave Preservation Project 0 0 0 2,500 2,500 0.00%
234 Seth Woodward Elem Sidewalk Improvement 361,000 0 361,000 5,000 (356,000) (98.61%)
238 Mirabeau Pkway & Pines (SR -27) Traffic Signal 350,000 0 350,000 5,000 (345,000) (98.57%)
239 Bowdish Sidewalk 8th to 12th 400,000 0 400,000 471,342 71,342 17.84%
247 8th & Carnahan Intersection Improvements 0 415,000 415,000 0 (415,000) (100.00%)
xxx N. Sullivan Corridor ITS Project (PE start 2ot7) 0 0 0 110,486 110,486 0.00%
xxx Euclid Ave. - Flora to Barker 0 50,000 50,000 1,750,000 1,700,000 3400.00%
xxx 9th Ave. Sidewalk 0 0 0 240,000 240,000 0.00%
xxx Sullivan/Wellesley Intersection 0 0 0 198,000 198,000 0.00%
Contingency 1,000,000 (250,000) 750,000 1,000,000 250,000 33.33%
Total expenditures 11,767,791 (285,000) 11,482,791 7,166,649 (4,316,142) (37.59%)
Revenues over (under) expenditures 0 0 0
Beginning fund balance 75,538 75,538 75,538
Ending fund balance 75,538 75,538 75,538
Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades
that were bid with the pavement preservation work.
34
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
Amendment
As
Amended
CAPITAL PROJECTS FUNDS - continued
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
#309 - PARK CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 90,000 320,132 410,132 3,217,267 2,807,135 684.45%
FEMA Grant Proceeds - Windstorm 0 21,875 21,875 0 (21,875) (100.00%)
Transfers in - #001 160,000 77,525 237,525 160,000 (77,525) (32.64%)
Transfers in - #001 (Browns Park Splashpad water) 0 30,000 30,000 0 (30,000) (100.00%)
Transfers in - #103 (Appleway Trail - Univ -Pines) 0 9,300 9,300 0 (9,300) (100.00%)
Transfers in - #105 0 60,650 60,650 0 (60,650) (100.00%)
Transfers in - #312 - Appleway (Pines -Evergreen) 14,050 58,890 72,940 561,915 488,975 670.38%
Investment Interest 500 0 500 800 300 60.00%
Total revenues
264,550 578,372 842,922 3,939,982 3,097,060 367.42%
Expenditures
City entry sign 70,000 0 70,000 0 (70,000) (100.00%)
176 Appleway Trail (Univ. - Pines) 0 9,300 9,300 0 (9,300) (100.00%)
225 Pocket dog park - phase 1 0 400 400 0 (400) (100.00%)
227 Appleway Trail (Pines to Evergreen) 104,050 102,247 206,297 1,925,957 1,719,660 833.58%
237 Appleway Trail (Sullivan to Corbin) 0 276,775 276,775 1,853,225 1,576,450 569.58%
241 Pocket dog park - phase 2 75,000 6,300 81,300 0 (81,300) (100.00%)
242 Browns Park Splashpad 82,500 64,000 146,500 0 (146,500) (100.00%)
243 Browns Park championship volleyball court 0 60,650 60,650 0 (60,650) (100.00%)
244 Park signs (3) 20,500 0 20,500 0 (20,500) (100.00%)
245 Terrace View playground equip - Windstorm 0 59,100 59,100 0 (59,100) (100.00%)
Edgecliff Park Splashpad 0 0 0 125,000 125,000 0.00%
Total expenditures 352,050 578,772 930,822 3,904,182 2,973,360 319.43%
Revenues over (under) expenditures (87,500) (87,900) 35,800
Beginning fund balance 98,461 98,461 10,561
Ending fund balance 10,961 10,561 46,361
#310 - CIVIC FACILITIES CAPITAL PROJECTS FUND
Revenues
Investment Interest
Transfers in - #001
Future C.H. bond pmt > $434.6k lease pmt
Future C.H. o&m costs
1,200 0 1,200 1,200 0 0.00%
72,500 0 72,500 0 (72,500) (100.00%)
271,700 0 271,700 0 (271,700) (100.00%)
Total revenues 345,400 0 345,400 1,200 (344,200) (99.65%)
Expenditures
Transferout-#001 0 198,734 198,734 490,500 291,766 146.81%
Total expenditures 0 198,734 198,734 490,500 291,766 146.81%
Revenues over (under) expenditures 345,400 146,666 (489,300)
Beginning fund balance 1,182,548 1,182,548 1,329,214
Ending fund balance 1,527,948 1,329,214 839,914
Note: The fund balance in #310 includes $839, 285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District
does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale
price of $839,285.10.
35
CITY OF SPOKANE VALLEY, WA
2017 Budget
CAPITAL PROJECTS FUNDS - continued
#311 - PAVEMENT PRESERVATION
Revenues
Transfers in - #001
Transfers in - #101
Transfers in - #123
Transfers in - #301
Transfers in - #302
Grants
Total revenues
2016
As
Adopted
Amendment
As
Amended
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
943,800 0 943,800 953,200 9,400 1.00%
67,342 0 67,342 67,342 0 0.00%
559,786 22 559,808 0 (559,808) (100.00%)
365,286 0 365,286 660,479 295,193 80.81%
365,286 0 365,286 660,479 295,193 80.81%
O 2,063,000 2,063,000 340,800 (1,722,200) (83.48%)
2,301,500 2,063,022 4,364,522 2,682,300 (1,682,222) (38.54%)
Expenditures
Pavement preservation 3,000,000 1,500,000 4,500,000 3,000,000 (1,500,000) (33.33%)
Pre -project GeoTech 50,000 0 50,000 50,000 0 0.00%
Total expenditures 3,050,000 1,500,000 4,550,000 3,050,000 (1,500,000) (32.97%)
Revenues over (under) expenditures (748,500) (185,478) (367,700)
Beginning fund balance 2,605,219 2,605,219 2,419,741
Ending fund balance 1,856,719 2,419,741 2,052,041
#312 - CAPITAL RESERVE FUND
Revenues
Transfers in - #001 0 1,828,723 1,828,723 0 (1,828,723) (100.00%)
Investment Interest 0 0 0 1,000 1,000 0.00%
Total revenues
O 1,828,723 1,828,723 1,000 (1,827,723) (99.95%)
Expenditures
Transfers out #303 (Sullivan Rd WBridge) 1,010,509 457,270 1,467,779 10,000 (1,457,779) (99.32%)
Transfers out #303 (Pines Rd Underpass) 500,000 (500,000) 0 0 0 0.00%
Transfers out #303 (Euclid Ave - Flora to Barker) 0 50,000 50,000 1,750,000 1,700,000 3400.00%
Transfers out #303 (8th & Carnahan Intersection) 0 415,000 415,000 0 (415,000) (100.00%)
Transfers out #309 (Appleway Trail - Pines-Evergre 14,050 13,800 27,850 260,005 232,155 833.59%
Transfers out #309 (Appleway Trail - Sullivan - Cort 0 45,090 45,090 301,910 256,820 569.57%
Transfers out #314 (Pines Grade Separation) 0 500,000 500,000 0 (500,000) (100.00%)
Total expenditures 1,524,559 981,160 2,505,719 2,321,915 (183,804) (7.34%)
Revenues over (under) expenditures (1,524,559) (676,996) (2,320,915)
Beginning fund balance 4,576,597 4,576,597 3,899,601
Ending fund balance 3,052,038 3,899,601 1,578,686
#313 - CITY HALL CONSTRUCTION FUND
Revenues
2016 LTGO bond issue (par+premium) 0 7,946,088 7,946,088 0 (7,946,088) (100.00%)
Investment Interest 0 0 0 0 0 0.00%
Total revenues
O 7,946,088 7,946,088 0 (7,946,088) (100.00%)
Expenditures
Capital Outlay - City Hall 294,400 7,000,000 7,294,400 5,344,219 (1,950,181) (26.74%)
2016 LTGO bond issue costs 0 96,515 96,515 0 (96,515) (100.00%)
Total expenditures 294,400 7,096,515 7,390,915 5,344,219 (2,046,696) (27.69%)
Revenues over (under) expenditures (294,400) 555,173 (5,344,219)
Beginning fund balance 4,789,046 4,789,046 5,344,219
Ending fund balance 4,494,646 5,344,219 0
36
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
Amendment
As
Amended
CAPITAL PROJECTS FUNDS - continued
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
#314 - RAILROAD GRADE SEPARATION PROJECTS FUND
Revenues
Grant Proceeds 0 230,000 230,000 489,921 259,921 113.01%
Transfers in #001 (Pines underpass design) 0 0 0 1,200,000 1,200,000 0.00%
Transfers in #301 (Barker overpass design) 0 20,000 20,000 280,079 260,079 1300.40%
Transfers in #312 (Pines land acquisition) 0 500,000 500,000 0 (500,000) (100.00%)
Total revenues
0 750,000 750,000 1,970,000 1,220,000 162.67%
Expenditures
143 Barker BNSF Grade Separation 0 250,000 250,000 770,000 520,000 208.00%
223 Pines Rd Underpass 0 500,000 500,000 1,200,000 700,000 140.00%
Total expenditures 0 750,000 750,000 1,970,000 1,220,000 162.67%
Revenues over (under) expenditures 0 0 0
Beginning fund balance 0 0 0
Ending fund balance 0 0 0
37
CITY OF SPOKANE VALLEY, WA
2017 Budget
ENTERPRISE FUNDS
#402 - STORMWATER FUND
RECURRING ACTIVITY
Revenues
Stormwater Management Fees
Investment Interest
2016
As
Adopted
Amendment
As
Amended
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
1,870,000 0 1,870,000 1,860,000 (10,000) (0.53%)
1,500 0 1,500 2,500 1,000 66.67%
Total Recurring Revenues 1,871,500 0 1,871,500 1,862,500 (9,000) (0.48%)
Expenditures
Wages / Benefits / Payroll Taxes 514,132 0 514,132 546,421 32,289 6.28%
Supplies 15,900 0 15,900 15,425 (475) (2.99%)
Services & Charges 1,113,683 0 1,113,683 1,111,076 (2,607) (0.23%)
Intergovernmental Payments 67,000 0 67,000 50,000 (17,000) (25.37%)
Vehicle rentals - #501 11,000 0 11,000 12,750 1,750 15.91 %
Transfers out - #001 13,400 0 13,400 13,400 0 0.00%
Total Recurring Expenditures 1,735,115 0 1,735,115 1,749,072 13,957 0.80%
Recurring Revenues Over (Under)
Recurring Expenditures 136,385 0 136,385 113,428
NONRECURRING ACTIVITY
Revenues
Grant Proceeds 0 175,000 175,000 210,000 35,000 20.00%
FEMA Grant Proceeds - Windstorm 0 48,800 48,800 0 (48,800) (100.00%)
Miscellaneous 0 0 0 0 0 0.00%
Total Nonrecurring Revenues 0 223,800 223,800 210,000 (13,800) (6.17%)
Expenditures
Capital -various projects 500,000 (348,900) 151,100 450,000 298,900 197.82%
Effectiveness study 0 175,000 175,000 210,000 35,000 20.00%
Watershed studies 0 0 0 50,000 50,000 0.00%
Storm -related sweeping 0 50,000 50,000 0 (50,000) (100.00%)
Maintenance facility storage unit 5,000 0 5,000 0 (5,000) (100.00%)
Total Nonrecurring Expenditures 505,000 (123,900) 381,100 710,000 328,900 86.30%
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures (505,000) 347,700 (157,300) (500,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (368,615) 347,700 (20,915) (386,572)
Beginning working capital 1,896,925 1,896,925 1,876,010
Ending working capital 1,528,310 1,876,010 1,489,438
Stormwater Fund Summary
Total revenues 1,871,500 223,800 2,095,300 2,072,500
Total expenditures 2,240,115 (123,900) 2,116,215 2,459,072
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures (368,615) 347,700 (20,915) (386,572)
Beginning unrestricted fund balance 1,896,925 1,896,925 1,876,010
Ending unrestricted fund balance 1,528,310 1,876,010 1,489,438
38
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
Amendment
As
Amended
ENTERPRISE FUNDS - continued
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
#403 -AQUIFER PROTECTION AREA
Revenues
Spokane County 500,000 (100,000) 400,000 460,000 60,000 15.00%
Grant DOE - Broadway SD Retrofit 0 0 0 0 0 0.00%
Grant DOE - Sprague Park to University LID 1,500,000 (1,500,000) 0 0 0 0.00%
Total revenues
2,000,000 (1,600,000) 400,000 460,000 60,000 15.00%
Expenditures
198 Sprague Park to University LID 2,000,000 (2,000,000) 0 0 0 0.00%
Capital - various projects 0 425,000 425,000 530,000 105,000 24.71 %
Total expenditures 2,000,000 (1,575,000) 425,000 530,000 105,000 24.71%
Revenues over (under) expenditures 0 (25,000) (70,000)
Beginning working capital 921,660 921,660 896,660
Ending working capital 921,660 896,660 826,660
39
CITY OF SPOKANE VALLEY, WA
2017 Budget
2016
As
Adopted
Amendment
As
Amended
INTERNAL SERVICE FUNDS
2017
Proposed
Budget
11/8/2016
Difference Between
2016 and 2017
$ I
#501 - ER&R FUND
Revenues
Vehicle rentals - #001 23,500 0 23,500 32,500 9,000 38.30%
Vehicle rentals - #101 31,000 0 31,000 23,250 (7,750) (25.00%)
Vehicle rentals - #101 (plow replace.) 40,000 0 40,000 77,929 37,929 94.82%
Vehicle rentals - #402 6,833 4,667 11,500 12,750 1,250 10.87%
Transfer in - #001 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600 0.00%
Investment Interest 1,000 0 1,000 2,000 1,000 100.00%
Total revenues
102,333 4,667 107,000 185,029 78,029 72.92%
Expenditures
Vehicle Replacement 105,000 0 105,000 0 (105,000) (100.00%)
Snow Plow Replacement 225,000 0 225,000 0 (225,000) (100.00%)
Total expenditures 330,000 0 330,000 0 (330,000) (100.00%)
Revenues over (under) expenditures (227,667) (223,000) 185,029
Beginning working capital 1,248,997 1,248,997 1,025,997
Ending working capital 1,021,330 1,025,997 1,211,026
#502 - RISK MANAGEMENT FUND
Revenues
Investment Interest
Transfers in - #001
0 0 0 0 0 0.00%
325,000 0 325,000 350,000 25,000 7.69%
Total revenues 325,000
0 325,000 350,000 25,000 7.69%
Expenditures
Auto & Property Insurance 325,000 0 325,000 350,000 25,000 7.69%
Unemployment Claims 0 0 0 0 0 0.00%
Miscellaneous 0 0 0 0 0 0.00%
Total expenditures 325,000 0 325,000 350,000 25,000 7.69%
Revenues over (under) expenditures 0 0 0
Beginning fund balance 194,383 194,383 194,383
Ending fund balance 194,383 194,383 194,383
TOTAL OF ALL FUNDS
Total of Revenues for all Funds
Total of Expenditures for all Funds
66,156,527 12,826,968 78,983,495 68,985,004
70,683,872 12,270,453 82,954,325 80,739,873
Total grant revenues (included in total
revenues) 10,440,763 786,060 11,226,823 8,041,108
Total Capital expenditures (included in
total expenditures) 18,535,022 7,697,272 26,232,294 23,577,550
40
CITY OF SPOKANE VALLEY, WA
2017 Budget
Revenues by Fund
General Fund
Property Tax $ 11,614,500
Sales Tax 19,852,100
Sales Tax - Public Safety 919,000
Sales Tax - Criminal Justice 1,669,000
Gambling and Leasehold Excise Tax 341,500
Franchise Fees/Business Registration 1,200,000
State Shared Revenues 2,104,600
Service Revenues 1,543,300
Fines and Forfeitures 1,361,000
Recreation Program Fees 640,900
Miscellaneous, Investment Int., Transfers 747,525
Total General Fund $ 41,993,425
Other Funds
101 Street Fund $ 4,403,168
103 Paths & Trails Fund 8,600
104 Hotel/Motel Tax Tourism Facilities Fund 377,000
105 Hotel/Motel Tax Fund 580,500
106 Solid Waste Fund 151,800
107 PEG Fund 80,000
120 CenterPlace Operating Reserve Fund 0
121 Service Level Stabilization Reserve Fund 21,900
122 Winter Weather Reserve Fund 600
123 Civic Facilities Replacement Fund 0
204 LTGO Bond Debt Service Fund 935,951
301 REET 1 Capital Projects Fund 801,700
302 REET 2 Capital Projects Fund 801,700
303 Street Capital Projects Fund 7,166,649
309 Parks Capital Projects Fund 3,939,982
310 Civic Facilities Capital Projects Fund 1,200
311 Pavement Preservation Fund 2,682,300
312 Capital Reserve Fund 1,000
313 City Hall Construction Fund 0
314 Railroad Grade Separation Projects Fund 1,970,000
402 Stormwater Management Fund 2,072,500
403 Aquifer Protection Area Fund 460,000
501 Equipment Rental & Replacement Fund 185,029
502 Risk Management Fund 350,000
Total Other Funds $ 26,991,579
Total All Funds $ 68,985,004
41
CITY OF SPOKANE VALLEY, WA
2017 General Fund Revenues
$41,993,425
Recreation Program Fees
1%
Fines & Forfeitures
3%
Service Revenues
4%
State Shared Revenues
5%
Franchise Fees/Business
Registrations
3%
Miscellaneous
2%
Property Tax
28%
Gambling Taxes
1%
Public Safety Sales Tax
2%
Criminal Justice Sales Tax
4%
Sales Tax
47%
Other Special Revenue Funds
2%
Street Fund
6%
CITY OF SPOKANE VALLEY, WA
2017 City Wide Revenues
$ 68,985,004
Debt Service Fund
Capital Projects Funds
25%
Stormwater Management Fund
3%
APA Fund
General Fund
61%
43
Internal Service Funds
1%
Property Tax
Property Tax
Property Tax - Delinquent
Sales Taxes
Sales Tax
Sales Tax - Public Safety
Sales Tax - Criminal Justice
CITY OF SPOKANE VALLEY, WA
2017 Budget - General Fund
Detail Revenues by Type
2013
Actual
2014
Actual
2015
Actual
2016
Budget
10,841,559 11,129, 377 11,095,009 11,479,200
0 0 185,138 0
10,841,559
16,587,617
759,889
1,358,956
18,706,461
11,129, 377 11,280,147
17,440,083
812,280
1,455,313
18,209,568
848,665
1,523,588
19,707,676 20,581,821
2017
Proposed
Budget
11,614,500
0
11,479,200 11,614, 500
18,480,500
867,400
1,556,400
19,852,100
919,000
1,669,000
20,904,300 22,440,100
Gambling and Leasehold Excise Tax
Amusement Games 10,799 11,063 11,909 11,000 11,000
Card Games 382,651 429,376 336,960 249,000 260,000
Bingo & Raffles 638 1,227 950 1,200 1,000
Punch Boards & Pull Tabs 134,350 64,585 62,966 65,000 63,000
Leasehold Excise Tax 6,139 6,932 5,869 6,800 5,800
Leasehold Excise Tax (State) 770 770 770 700 700
535,347 513,954 419,424 333,700 341,500
Licenses & Permits
General Business Licenses 97,889 106,741 109,076 100,000 100,000
Comcast PEG Contribution 92,642 89,121 0 0 0
Franchise Fees 1,048,803 1,053,986 1,111,616 1,054,000 1,100,000
1,239,335
1,249,848 1,220,692
1,154,000 1,200,000
State Shared Revenues
Streamline Mitigation of Sales Tax 571,806 575,269 572,577 520,000 520,000
Payment in Lieu of Taxes - DNR 0 8,528 4,114 4,400 4,000
CJ - High Crime 49,505 0 0 0 0
MVET Criminal Justice - Population 22,282 23,837 24,869 26,135 29,200
CJ Contracted Services 142,180 152,133 157,282 150,000 150,000
CJ Special Programs 82,689 88,168 91,009 90,540 97,900
Marijuana Enforcement 0 0 37,912 0 54,600
DUI - Cities 16,604 16,273 13,571 16,300 13,600
Liquor Board Excise Tax 121,297 157,068 303,724 413,496 439,700
Liquor Board Profits 813,952 812,922 806,570 803,657 795,600
1,820,317 1,834,198 2,011,629 2,024,528 2,104,600
Service Revenues
Airway Heights Bldg. Plan Rev. 471 0 0 0 0
Building Permits 920,921 819,234 770,288 800,000 770,000
Demolition Permits 3,860 4,836 3,840 4,000 4,000
Building & Planning Fees 001.058.059.345.83 103,645 381,282 148,962 126,400 125,500
Entertainment License 18,335 15,823 18,374 16,000 17,000
Grading Permits 3,551 4,049 4,748 3,500 3,500
Home Profession Fee 3,612 3,108 2,856 3,100 2,800
Mechanical Permits 80,927 108,759 89,975 85,000 90,000
Misc. Permits & Fees 5,203 8,168 7,229 6,100 6,600
Planning Fees 437,287 145,218 379,143 380,500 380,500
Plumbing Permits 49,688 63,667 41,784 60,000 42,000
Street Vacation Permits 0 0 0 1,000 1,000
Right of Way Permits 98,265 94,512 91,124 95,000 94,000
Code Enforcement (13,423) 6,189 12,417 6,000 6,000
Temporary Use Permit Fees 942 471 314 800 400
1,713,284 1,655,315 1,571,053 1,587,400 1,543, 300
Fines and Forfeitures
Public Safety False Alarm Services 183,032 0 201,638 195,000 200,000
Public Safety Grants 66,846 59,265 49,418 50,000 50,000
Fines & Forfeits - Traffic 558,378 761,179 601,189 566,000 523,600
Other Criminal- Non Traffic Fines 688,201 639,820 508,665 632,500 587,400
1,496,458 1,460,263 1,360,910 1,443,500 1,361,000
44
CITY OF SPOKANE VALLEY, WA
2017 Budget - General Fund
Detail Revenues by Type
Recreation Program Charges
Activity Fees (To use a recreational facility)
Program Fees (To participate in a program)
Miscellaneous
Investment Interest
Sales Tax Interest
SCRAPS pass-through/nonrecurring
Interest on Gambling Tax
Dept. of Ecology Grant
Office of Public Def- Public Def Impr
Police Precinct Rent & Maint.
Miscellaneous Revenue & Grants
2013
Actual
78,065
452,000
2014
Actual
197,482
401,920
2015
Actual
143,283
510,971
2016
Budget
136,200
472,000
2017
Proposed
Budget
140,700
500,200
530,065 599,402 654,254 608,200 640,900
61,206 41,910 73,378 45,000 73,000
3,120 3,978 8,682 5,000 5,000
0 57,259 1,100 1,000 1,300
1,937 256 66 2,000 500
62,101 6,290 0 0 0
0 0 20,000 0 0
51,530 48,558 51,653 48,500 51,700
12,265 5,343 6,434 38,400 2,000
192,158 163,594 161,315 139,900 133,500
Transfers
Transfers in - #101 (street admin) 39,700 39,700 39,700 39,700 39,700
Transfers in - #120 50,787 0 0 0 0
Transfers in - #105 (h/m tax -CP advertising) 30,000 30,000 30,000 30,000 30,000
Transfers in - #106 (solid waste repayment) 0 0 40,425 40,425 40,425
Transfers in - #310 0 0 0 198,734 490,500
Transfers in - #402 (storm admin) 13,400 13,400 13,400 13,400 13,400
133,887 83,100 123,525 322,259 614,025
Total General Fund Revenue 37,208,871
45
38,396,726 39,384,769
39,996,987 41,993,425
CITY OF SPOKANE VALLEY, WA
2017 Budget - Other Funds
Detail Revenues by Type
101 Street Fund
Utilities tax
Motor Vehicle Fuel (Gas) Tax
Multimodal Transportation Revenue
Right -of -Way Maintenance Fee
Investment Interest
Street Maintenance & Repair Charges
Other Miscellaneous Revenues & Grants
Transfers in - #302
2013
Actual
2014
Actual
2015
Actual
2016
Amended
Budget
2017
Proposed
Budget
2,562,722 2,461,060 2,257,184 2,340,000 2,200,000
1,868,055 1,878,476 1,935,629 2,004,900 2,040,300
O 0 0 0 98,868
O 0 0 50,000 50,000
O 2,037 3,212 3,000 4,000
7,774 0 0 0 0
182,378 24,587 25,167 56,000 10,000
27,375 0 0 0 0
4,648,304
4,366,160 4,221,192
4,453,900 4,403,168
103 Paths & Trails Fund
Motor Vehicle Fuel (Gas) Tax 7,879 7,923 8,164 8,500 8,600
Investment interest 51 34 62 0 0
7,930 7,957 8,226 8,500 8,600
104 Hotel/Motel Tax - Tourism Facilities Fund
Hotel/Motel Tax 0 0 182,236 377,000 377,000
Investment interest 0 0 111 0 0
O 0 182,347 377,000 377,000
105 Hotel/Motel Tax Fund
Hotel/Motel Tax
Investment Interest
518,672
549,267 581,237
580,000 580,000
387 299 484 300 500
519,059
549,566 581,721
580,300 580,500
106 Solid Waste
Sunshine administrative fee 0 0 125,000 125,000 125,000
Grant Proceeds 0 0 0 53,500 26,800
Transfers in - #001 (marketing/education) 0 60,000 0 0 0
O 60,000 125,000 178,500 151,800
107 PEG Fund
Comcast PEG contribution 0 0 81,806 90,000 80,000
Investment Interest 0 0 0 0 0
Transfers in - #001 0 0 267,333 0 0
O 0 349,139 90,000 80,000
120 CenterPlace Operating Reserve Fund
Investment Interest 0 0 0 0 0
0
0 0 0 0
121 Service Level Stabilization Reserve Fund
Investment Interest 6,971 4,697 8,590 6,500 21,900
Transfers in 0 0 0 0 0
6,971 4,697 8,590 6,500 21,900
122 Winter Weather Reserve Fund
FEMA Grant Proceeds 0 0 0 38,510 0
Investment Interest 676 456 833 600 600
Transfer in - #001 0 0 0 16,418 0
676 456 833 55,528 600
123 City Facilities Repair & Replacement Fund
Investment Interest 1,607 1,083 1,323 700 0
Transfers in 0 0 0 0 0
1,607 1,083 1,323 700 0
204 Debt Service - LTGO 03 Fund
2014 LTGO Bond issue proceeds 0 7,660,694 0 0 0
Facilities District Revenue 437,120 423,844 373,800 380,300 379,750
Transfers in - #001 0 0 0 198,734 397,350
Transfers in -#301 92,951 89,559 82,150 83,400 79,426
Transfers in -#302 92,952 89,559 82,150 83,400 79,425
623,023
8,263,656 538,100
46
745,834 935,951
301 REET 1 Capital Projects Fund
REET 1 - 1st Quarter Percent
Investment Interest
302 REET 2 Capital Projects Fund
REET 2 - 2nd Quarter Percent
Investment Interest
CITY OF SPOKANE VALLEY, WA
2017 Budget - Other Funds
Detail Revenues by Type
2013
Actual
707,104
1,138
708,242
614,929
2014
Actual
2015
Actual
790,781 1,065,789
793
1,653
791,574 1,067,442
776,648 1,065,789
2016
Amended
Budget
2017
Proposed
Budget
1,000,000 800,000
1,000
1,700
1,001,000 801,700
1,000,000 800,000
1,349 909 1,662 1,000 1,700
616,278
777,557 1,067,451
1,001,000 801,700
303 Street Capital Projects Fund
Grant Proceeds 3,475,351 1,825,974 8,223,959 8,149,606 3,756,320
Developer Contributions 0 541 363,894 275,087 40,097
Transfers in - #101 138 5,038 123,955 0 0
Transfers in -#301 Capital Projects 589,534 58,607 567,113 742,503 437,002
Transfers in -#302 Special Capital Projects 153,243 501,736 331,099 382,816 1,173,230
Transfers in - #311 77,720 0 0 0 0
Transfers in - #312 Appleway Landscaping 8,348 253,645 0 0 0
Transfers in -#312 Sullivan Rd W Bridge 0 443,688 42,730 1,467,779 10,000
Transfers in - #312 Pines Underpass Pinecroft 0 0 0 0 0
Transfers in -#312 Euclid Ave - Flora to Barker 0 0 0 50,000 1,750,000
Transfers in - #312 8th & Carnahan Intersectior 0 0 0 415,000 0
Miscellaneous 77 21 87 0 0
4,304,412 3,089,249 9,652,837 11,482,791 7,166,649
309 Parks Capital Protects Fund
Grant Proceeds 0 0 1,560 432,007 3,217,267
Contributions and Donations 25,000 7,850 0 0 0
Investment Interest 660 444 813 500 800
Transfers in - #001 50,000 242,298 115,575 267,525 160,000
Transfers in - #103 0 50,000 0 9,300 0
Transfers in - #105 0 0 68,000 60,650 0
Transfers in -#312 0 911,433 524,812 72,940 561,915
75,660 1,212,025 710,760 842,922 3,939,982
310 Civic Facilities Capital Projects Fund
Sale of land 0 839,285 0 0 0
Investment Interest 1,771 1,193 2,113 1,200 1,200
Transfers in - #001
Future C.H. bond pmt > $424.6k lease pmt 0 0 67,600 72,500 0
Future C.H. o&m costs 0 0 271,700 271,700 0
Transfers in - #312 0 0 58,324 0 0
1,771 840,478 399,737 345,400 1,200
311 Pavement Preservation Fund
Grants 35,995 2,042,715 835,224 2,063,000 340,800
Investment Interest 2,751 1,853 3,389 0 0
Transfers in - #001 0 888,823 920,000 943,800 953,200
Transfers in - #101 282,000 282,000 206,618 67,342 67,342
Transfers in - #123 616,284 616,284 616,284 559,808 0
Transfers in -#301 150,000 184,472 251,049 365,286 660,479
Transfers in -#302 150,000 184,472 251,049 365,286 660,479
1,237,030 4,200,619 3,083,613 4,364,522 2,682,300
312 Capital Reserve Fund
Developer Contributions 3,180 4,675 0 0 0
Investment Interest 0 0 0 0 1,000
Transfers in -#001 7,826,207 2,443,507 1,783,512 1,828,723 0
7,829,387 2,448,182 1,783,512 1,828,723 1,000
313 City Hall Construction Fund
Investment Interest 0 0 0 0 0
Transfers in -#312 0 0 5,162,764 7,946,088 0
0 0 5,162,764 7,946,088 0
47
CITY OF SPOKANE VALLEY, WA
2017 Budget - Other Funds
Detail Revenues by Type
2013
Actual
314 Railroad Grade Separation Projects Fund
Grant Proceeds 0
Transfers in - #001 0
Transfers in - #301 0
Transfers in - #312 0
0
2014
Actual
0
0
0
0
0
2015
Actual
2016
Amended
Budget
O 230,000
O 0
O 20,000
O 500,000
2017
Proposed
Budget
489,921
1,200,000
280,079
0
O 750,000 1,970,000
402 Stormwater Management Fund
Stormwater Management Fee 1,869,081 1,865,413 1,861,368 1,870,000 1,860,000
Grant Proceeds 233,165 76,097 423,332 223,800 210,000
Developer Contributions 0 51,492 0 0 0
Miscellaneous Revenue 4,143 1,500 0 0 0
Investment Interest 1,992 1,342 2,455 1,500 2,500
Transfers in - #403 0 0 120,000 0 0
2,108,381
1,995,844 2,407,155
2,095,300 2,072,500
403 Aquifer Protection Area Fund
Spokane County 484,343 461,828 533,593 400,000 460,000
Grant Proceeds 859,310 699,913 1,036,603 0 0
Investment Interest 0 0 0 0 0
Transfers in - #402 (DOE for Decant Proj) 0 50,125 0 0 0
1,343,653
1,211,866 1,570,196
400,000 460,000
501 Equipment Rental & Replacement Fund
Investment Interest 1,176 792 1,449 1,000 2,000
Interfund Equip & Vehicle Lease 177,744 102,744 35,544 106,000 146,429
Transfers in - #001 (CenterPlace kitchen reser 0 0 0 0 36,600
Transfers in - #101 0 25,849 0 0 0
Transfers in - #402 0 25,843 0 0 0
178,920 155,228 36,993 107,000 185,029
502 Risk Management Fund
Transfers in - #001
Investment Interest
319,000
7
319,007
325,000 325,000
325,000 350,000
5 8 0 0
325,005 325,008
325,000 350,000
Total of"Other Fund" Revenues 24,530,311 30,301,203 33,283,940 38,986,508 26,991,579
General Fund Revenues 37,208,871 38,396,726 39,384,769 39,996,987 41,993,425
Total Revenues 61,739,182 68,697,929 72,668,709 78,983,495 68,985,004
48
CITY OF SPOKANE VALLEY, WA
2017 Budget
Expenditures by Fund and Department
General Fund
Council $ 542,872
City Manager 1,234,129
Public Safety 25,095,372
Operations & Administrative
Deputy City Manager 750,277
Finance 1,282,460
Human Resources 262,417
Public Works 981,932
City Hall Operations and Maintenance 303,918
Community & Economic Development
Administration 282,962
Economic Development 733,632
Development Services 1,418,984
Building 1,390,834
Parks & Recreation
Administration 288,964
Maintenance 861,350
Recreation 235,995
Aquatics 469,350
Senior Center 95,916
CenterPlace 1,261,208
General Government 4,951,100
Total General Fund $ 42,443,672
Other Funds
Street Fund $ 4,851,244
Paths & Trails Fund 0
Hotel/Motel Tax - Tourism Facilities Fund 0
Hotel/Motel Tax Fund 634,000
Solid Waste 151,800
PEG Fund 262,500
CenterPlace Operating Reserve Fund 0
Service Level Stabilization Fund 0
Winter Weather Reserve Fund 500,000
Civic Facility Replacement Fund 0
LTGO Bond Debt Service Fund 940,000
REET 1 Capital Projects Fund 1,456,986
REET 2 Capital Projects Fund 1,913,134
Street Capital Projects Fund 7,166,649
Parks Capital Projects Fund 3,904,182
Civic Facilities Capital Projects Fund 490,500
Pavement Preservation 3,050,000
Capital Reserve Fund 2,321,915
City Hall Construction Fund 5,344,219
Railroad Grade Separation Projects 1,970,000
Stormwater Management Fund 2,459,072
Aquifer Protection Area 530,000
Equipment Rental & Replacement (ER&R) 0
Risk Management Fund 350,000
Total Other Funds $ 38,296,201
Total All Funds $ 80,739,873
49
Community & Economic
Development
9°%
CITY OF SPOKANE VALLEY, WA
2017 General Fund Expenditures
$ 42,443,672
Public Safety
59%
Public Works
3%
Operation & Administrative
5%
Council & Executive
4%
50
General Government
12%
Parks & Recreations
8%
Tourism Promotion
1%
Street Fund
6%
CITY OF SPOKANE VALLEY, WA
2017 City Wide Expenditures
$ 80,739,873
Capital Projects Funds
34%
General Government
6%
Risk Management
00/
Debt Service
Parks & Recreation —`
4%
Community & Economic
Development
5%
Council / Executive/ Ops &
Admin
7%
1%
�Stormwater & APA Funds
4%
Other Activities
Public Safety
31%
1%
51
City Council
City Manager and City Attorney
Public Safety
Operations & Administrative
Deputy City Manager
Finance
Human Resources
Wages, Benefits
& Payroll Taxes
CITY OF SPOKANE VALLEY, WA
2017 Budget
General Fund Expenditures by Department and Type
Supplies
Services &
Charges
Intergovernmental
Interfund
$ 230,922 $ 4,550 $ 307,400 $ 0 $
1,083,066 5,405 145,658 0
3,000 26,500 340,315 24,580,557
Capital
Expenditures
0 $
0
0
Total
0 $ 542,872
0 1,234,129
145,000 25,095,372
670,977 2,000 77,300 0 0 0 750,277
1,252,460 6,000 24,000 0 0 0 1,282,460
237,356 730 24,331 0 0 0 262,417
Public Works 905,382 14,750 61,800 0 0 0 981,932
City Hall Operation and Maintenance 98,818 30,000 175,100 0 0 0 303,918
Planning & Community Development
Admin 261,262 3,100 18,600 0 0 0 282,962
Economic Development 411,232 1,100 321,300 0 0 0 733,632
Development Services 1,119,084 16,550 263,350 20,000 0 0 1,418,984
Building 1,279,834 32,700 78,300 0 0 0 1,390,834
Parks & Recreation
Administration 242,414 7,400 39,150 0 0 0 288,964
Maintenance 0 5,500 855,850 0 0 0 861,350
Recreation 168,645 8,200 59,150 0 0 0 235,995
Aquatics 0 3,200 466,150 0 0 0 469,350
Senior Center 89,416 1,600 4,900 0 0 0 95,916
CenterPlace 491,639 73,524 351,045 0 0 345,000 1,261,208
General Government 0 145,450 1,270,000 328,500 3,097,150 110,000 4,951,100
Total $ 8,545,507 $ 388,259 $ 4,883,699 $ 24,929,057 $ 3,097,150 $ 600,000 $ 42,443,672
52
CITY OF SPOKANE VALLEY, WA
2017 Budget
General Fund Department Changes from 2016 to 2017
City Council
Wages, Payroll Taxes & Benefits
Supplies
Services & Charges
Total
City Manager
Wages, Payroll Taxes & Benefits 651,463
Supplies 3,350
Services & Charges 62,490
Total
2016
Budget
220,634
4,550
281,685
506,869
717,303
2017
Budget
Difference Between
2016 and 2017
Increase Decrease)
$ 11
230,922 10,288 4.66%
4,550 0 0.00%
307,400 25,715 9.13%
542,872 36,003 7.10%
655,325 3,862 0.59%
3,300 (50) (1.49%)
65,810 3,320 5.31%
724,435 7,132 0.99%
Legal
Wages, Payroll Taxes & Benefits 397,206 427,741 30,535 7.69%
Supplies 2,010 2,105 95 4.73%
Services & Charges 95,735 79,848 (15,887) (16.59%)
Total 494,951 509,694 14,743 2.98%
Public Safety
Non -Departmental (Fines & Forfeits) 649,500 602,250 (47,250) (7.27%)
Wages/Payroll Taxes/Benefits 6,500 3,000 (3,500) (53.85%)
Supplies 27,500 26,500 (1,000) (3.64%)
Other Services and Charges 394,750 340,315 (54,435) (13.79%)
Intergovernmental Services 23,625,499 23,978,307 352,808 1.49%
Total 24,703,749 24,950,372 246,623 1.00%
Deputy City Manager
Wages, Payroll Taxes & Benefits 660,102 670,977 10,875 1.65%
Supplies 2,500 2,000 (500) (20.00%)
Services & Charges 74,400 77,300 2,900 3.90%
Total 737,002 750,277 13,275 1.80%
Finance/IT
Wages, Payroll Taxes & Benefits 1,222,580 1,252,460 29,880 2.44%
Supplies 6,000 6,000 0 0.00%
Services & Charges 24,500 24,000 (500) (2.04%)
Total 1,253,080 1,282,460 29,380 2.34%
Human Resources
Wages, Payroll Taxes & Benefits 230,698 237,356 6,658 2.89%
Supplies 700 730 30 4.29%
Services & Charges 24,296 24,331 35 0.14%
Total 255,694 262,417 6,723 2.63%
Public Works
Wages, Payroll Taxes & Benefits 876,364 905,382 29,018 3.31%
Supplies 18,000 14,750 (3,250) (18.06%)
Services & Charges 72,506 61,800 (10,706) (14.77%)
Total 966,870 981,932 15,062 1.56%
City Hall Operations & Maintenance
Wages, Payroll Taxes & Benefits 0 98,818
Supplies 0 30,000
Services & Charges 0 175,100
Total 0 303,918
98,818
30,000
174,600
303,418
0.00%
0.00%
0.00%
0.00%
(Continued to next page)
CITY OF SPOKANE VALLEY, WA
2017 Budget
General Fund Department Changes from 2016 to 2017
(Continued from previous page)
2016
Budget
2017
Budget
Difference Between
2016 and 2017
Increase Decrease)
Community Dev.-Admin
Wages, Payroll Taxes & Benefits 250,407 261,262 10,855 4.33%
Supplies 3,100 3,100 0 0.00%
Services & Charges 18,600 18,600 0 0.00%
Total 272,107 282,962 10,855 3.99%
Community Dev.-Economic Development
Wages, Payroll Taxes & Benefits 317,257 411,232 93,975 29.62%
Supplies 1,100 1,100 0 0.00%
Services & Charges 226,800 271,300 44,500 19.62%
Total 545,157 683,632 138,475 25.40%
Community Dev.-Dev. Sery
Wages, Payroll Taxes & Benefits 1,173,837 1,119,084 (54,753) (4.66%)
Supplies 21,050 16,550 (4,500) (21.38%)
Services & Charges 271,750 263,350 (8,400) (3.09%)
Intergovernmental Services 20,000 20,000 0 0.00%
Total 1,486,637 1,418,984 (67,653) (4.55%)
Community Dev.-Building
Wages, Payroll Taxes & Benefits 1,256,565 1,279,834 23,269 1.85%
Supplies 28,200 32,700 4,500 15.96%
Services & Charges 59,400 78,300 18,900 31.82%
Total 1,344,165 1,390,834 46,669 3.47%
Parks & Rec- Admin
Wages, Payroll Taxes & Benefits 246,821 242,414 (4,407) (1.79%)
Supplies 5,900 7,400 1,500 25.42%
Services & Charges 29,150 39,150 10,000 34.31%
Total 281,871 288,964 7,093 2.52%
Parks & Rec- Maintenance
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 5,500 5,500 0 0.00%
Services & Charges 826,543 855,850 29,307 3.55%
Total 832,043 861,350 29,307 3.52%
Parks & Rec- Recreation
Wages, Payroll Taxes & Benefits 161,397 168,645 7,248 4.49%
Supplies 7,600 8,200 600 7.89%
Services & Charges 72,200 59,150 (13,050) (18.07%)
Total 241,197 235,995 (5,202) (2.16%)
Parks & Rec- Aquatics
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 14,000 3,200 (10,800) (77.14%)
Services & Charges 447,200 454,150 6,950 1.55%
Total 461,200 457,350 (3,850) (0.83%)
Parks & Rec- Senior Center
Wages, Payroll Taxes & Benefits 88,481
Supplies 1,600
Services & Charges 5,700
Total 95,781
89,416 935 1.06%
1,600 0 0.00%
4,900 (800) (14.04%)
95,916 135
0.14%
(Continued to next page)
CITY OF SPOKANE VALLEY, WA
2017 Budget
General Fund Department Changes from 2016 to 2017
(Continued from previous page)
2016
Budget
2017
Budget
Difference Between
2016 and 2017
Increase Decrease)
Parks & Rec- CenterPlace
Wages, Payroll Taxes & Benefits 475,925 491,639 15,714 3.30%
Supplies 76,024 73,524 (2,500) (3.29%)
Services & Charges 330,274 326,295 (3,979) (1.20%)
Total 882,223 891,458 9,235 1.05%
General Government
Wages, Payroll Taxes & Benefits 0 0 0 0.00%
Supplies 87,600 145,450 57,850 66.04%
Services & Charges 1,161,800 756,900 (404,900) (34.85%)
Intergovernmental Services 295,100 328,500 33,400 11.32%
Capital outlays 43,000 10,000 (33,000) (76.74%)
Total 1,587,500 1,240,850 (346,650) (21.84%)
Transfers out - #204 198,734 397,350 198,616 99.94%
Transfers out - #309 230,300 160,000 (70,300) (30.53%)
Transfers out - #310
Bond pmt > $434,600 lease pmt 72,500 0 (72,500) (100.00%)
Estimated City Hall O&M costs 271,700 0 (271,700) (100.00%)
Total 344,200 0 (344,200) (100.00%)
Transfers out - #311
Pavement Preservation 943,800 953,200 9,400 1.00%
Total 943,800 953,200 9,400 1.00%
Transfers out - #501 0 36,600 36,600 0.00%
Transfers out - #502 325,000 350,000 25,000 7.69%
Total recurring expenditures 39,707,433 40,053,822 346,389 0.87%
Summary by Category
Wages, Payroll Taxes & Benefits 8,236,237 8,545,507 309,270 3.75%
Supplies 316,284 388,259 71,975 22.76%
Services & Charges 4,479,779 4,283,849 (195,930) (4.37%)
Transfers out - #204 198,734 397,350 198,616 99.94%
Transfers out - #309 230,300 160,000 (70,300) (30.53%)
Transfers out - #310 344,200 0 (344,200) (100.00%)
Transfers out - #311 943,800 953,200 9,400 1.00%
Transfers out - #501 0 36,600 36,600 0.00%
Transfers out - #502 325,000 350,000 25,000 7.69%
Non -Departmental (fines & forfeits) 649,500 602,250 (47,250) (7.27%)
Intergovernmental Svc (public safety) 23,625,499 23,978,307 352,808 1.49%
Intergovernmental Svc 315,100 348,500 33,400 10.60%
Capital outlay 43,000 10,000 (33,000) (76.74%)
39,707,433 40,053,822 346,389 0.87%
Fund: 001
Dept: 011
General Fund
Legislative Branch
Spokane Valley
2017 Budget
This department accounts for the cost of providing effective elected representation of the citizenry in the governing body.
The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding
how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization.
Accomplishments for 2016
• Continued to work with state and federal legislators for possible financial assistance for the Barker and Pines Road
Grade Separation Projects.
• Worked with Council and Staff to develop a strategic plan for funding all grade separation projects.
• Continued to expand, where possible, economic development efforts. This included completing the design for a new
City Hall structure, developing the necessary financing including the issuance of LTGO Bonds, and award of the
construction contract; and completion of the retail improvement study and phase 1 of a tourism enhancement study.
• Worked with Council and Staff to develop a strategic plan to address structural funding deficits in Street Fund #101
and Pavement Preservation Fund #311.
• Evaluated and discussed increasing costs of public safety, including law enforcement. Continued to seek long-term
solutions to control costs while at the same time better serving the community. This in -part involved beginning
negotiations with Spokane County for Law Enforcement Services and continuing to analyze costs of all public safety
related contracts.
• Worked with the Community, Planning Commission and Staff to complete the Comprehensive Plan update.
Goals for 2017
• Continue to work with state and federal legislators towards financial assistance for both the Barker and Pines Road
Grade Separation Projects.
• Develop a strategic plan for financing and completion of all grade separation projects.
• Continue and expand where possible, economic development efforts. Complete the development of implementation
strategies for the retail and tourism studies that were completed in 2016.
• Pursue a sustainability plan in connection with the City's Street Preservation program, to include sustained funding in
the Street Fund #101 and Pavement Preservation Fund #311, to address concerns beyond the year 2021.
• Evaluate and discuss increasing costs of public safety, including law enforcement. Continue the ongoing process to
develop long-term solutions to controlling costs while better serving the community.
• Pursue financing for Browns Park, Balfour Park and Appleway Trail amenities.
Personnel - FTE Equivalents
Mayor
Council
Total FTEs
Budget Summary
2013
Actual
1.0
6.0
7.0
2014
Actual
1.0
6.0
7.0
2015
Actual
1.0
6.0
7.0
2016
Budget
1.0
6.0
7.0
2017
Budget
1.0
6.0
7.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 174,891 $ 191,856 $ 206,705 $ 220,634 $ 230,922
Supplies 3,577 2,379 2,908 4,550 4,550
Services&Charges 161,333 211,573 157,665 281,685 307,400
Total Legislative Branch $ 339,801 $ 405,808 $ 367,278 $ 506,869 $ 542,872
56
Fund: 001
Dept: 013
General Fund
Executive Branch
Spokane Valley
2017 Budget
013 - City Manager
This department is accountable to the City Council for the operational results of the organization, effective support of
elected officials in achieving their goals; fulfillment of the statutory requirements of the City Manager, implementation of
City Council policies, and provision of a communication linkage between citizens, the City Council, City departments,
and other govemment agencies.
Accomplishments for 2016
• Worked to support the City Council's 2016 Goals as referenced under the Legislative Budget.
• Prepared a balanced 2017 Budget that met City Council's goal to reflect recurring expenditure growth at less
than 1%.
• Worked with State Lobbyists on behalf of the interests of our City.
• Prepared a proposed 2017 Council Legislative Agenda that was specifically discussed by Council on three
separate occasions including their September 6, 2016 adoption of the agenda itself. This was followed by an
October 18, 2016 meeting with our local legislative delegation where the Councilmembers and Legislators
discussed areas of common interest including our legislative agenda.
• Continued efforts to strengthen economic development including working with the Community and Economic
Development Department to complete the Retail Enhancement Study, Phase 1 of the Tourism Enhancement
a strategic economic development plan and the recruitment of an Economic Development Specialist to our City.
Study and the Comp Plan.
• Worked with Staff and Council on a City Hall construction project that included
--completion of the design
--developing the necessary financing including the issuance of LTGO Bonds
--award of the construction contract
Noteworthy is that this resulted in our fixed annual bond payment over the next 30 -years of $399,900 is $34,700
less than our current annual lease payment of $434,600.
• Provided leadership support for the strengthening and promoting of Spokane Valley's core values and fiscal policies.
Goals for 2017
• Work to support City Council's 2017 Goals as referenced under the Legislative Budget.
• Present Council with a balanced 2018 Budget.
• Work with Federal and State Lobbyists on behalf of the interests of our City.
• Prepare the Legislative Agenda for Council consideration.
• Strengthen economic development.
• Lead the City through a seamless move to the new City Hall building.
015 - Legal
Accomplishments for 2016
• Assisted in review of the Comprehensive Plan Update.
• Finalized major revisions to purchasing laws and procedures.
• Assisted in transition to new City Manager.
• Assisted in amending state law on nuisance abatement cost recovery.
• Assisted in contracting process for new solid waste collection agreement.
• Led development and adoption of permanent marijuana regulations.
• Assisted in major review of law enforcement contractual issues.
Goals for 2017
• Have a fully operational office that proactively assists in program development, advises all departments on legal
issues in a timely manner and manages all potential and existing litigation.
• Work with Community and Economic Development and Finance in identifying and implementing economic
development options.
• Assist other departments in analyzing and mapping existing processes to determine compliance with laws and
whether higher levels of customer service can be achieved.
• Assist Council and staff in accomplishing items on the 2017 Legislative Agenda.
(continued to next page)
57
Fund: 001
Dept: 013
General Fund
Executive Branch
Spokane Valley
2017 Budget
Personnel - FTE Equivalents
City Manager
City Attorney
City Clerk
Deputy City Attorney
Deputy City Clerk
Administrative Assistant - Legal
Administrative Assistant (CC)
Executive Assistant (CM)
Total FTEs
Intems
Budget Summary
2013
Actual
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
8.0
2014
Actual
2015
Actual
2016
Budget
2017
Budget
1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0
1.0 1.0 1.0 1.0
8.0 8.0 8.0 8.0
2.0 2.0 2.0 2.0 2.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 922,074 $ 953,434 $ 978,742 $ 1,048,669 $ 1,083,066
Supplies 1,811 2,787 2,869 5,360 5,405
Services & Charges 159,747 126,171 142,165 158,225 145,658
Nonrecurring expenses 0 0 3,161 453,116 0
Total Executive & Legislative Support $ 1,083,632 $ 1,082,392 $ 1,126,937 $ 1,665,370 $ 1,234,129
58
Fund: 001
Dept: 016
General Fund
Public Safety
Spokane Valley
2017 Budget
The Public Safety department budget provides funds for the protection of persons and property in the city.
The City contracts with Spokane County for law enforcement, district court, prosecutor services,
public defender services, probation services, jail and animal control services. See following page for
detail information on each budgeted section.
Judicial System - The Spokane County District Court is contracted
to provide municipal court services. The contract provides for
the services of judge and court commissioner with related support
staff. Budgeted amount also includes jury management fees.
Law Enforcement - The Spokane County Sheriffs Office is
responsible for maintaining law and order and providing police
services to the community under the direction of the Police Chief.
The office provides for the preservation of life, protection of
property, and reduction of crime.
Jail System - Spokane County provides jail and probation
services for persons sentenced by any City of Spokane Valley
Municipal Court Judge for violating laws of the city or state.
Animal Control - Spokane County will provide animal control
services to include licensing, care and treatment of lost
or stray animals, and response to potentially dangerous animal
confrontations.
Non -Departmental
Fines and forfeitures to the State of Washington
Grant expenditures
Capital outlay - CAD / RMS - Nonrecurring
Total
$ 2,168,892
20,476,070
1,389,039
294,121
602,250
20,000
145,000
$ 25,095,372
59
Judicial System:
District Court Contract
Public Defender Contract
Prosecutor Contract
Pretrial Services Contract
Subtotal Judicial System
Law Enforcement System:
City of Spokane Valley
2017 Budget
016 - Public Safety
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 868,861 $ 820,628 $ 656,129 $ 822,076 $ 769,083
617,999 649,831 710,289 832,182 721,630
406,875 410,196 479,782 448,722 542,747
108,655 117,048 131,041 122,372 135,432
2,002,390 1,997,703 1,977,241
2,225,352 2,168,892
Sheriff Contract 17,701,607 17,731,187 18,205,133 19,713,401 20,036,884
Emergency Management Contract 80,428 82,237 88,070 90,558 89,371
Wages, Payroll Taxes & Benefits 3,642 6,506 2,617 6,500 3,000
Operating Supplies 3,980 3,388 2,144 4,000 4,000
Repair & Maintenance. Supplies 2,343 3,343 2,007 3,500 2,500
Professional Services 0 0 1,334 0 0
Electricity/Gas 21,865 20,887 18,953 22,000 22,000
Water 1,210 1,497 1,275 1,600 1,600
Sewer 851 850 995 900 2,500
Waste Disposal 3,460 3,462 3,372 3,500 3,500
Law Enf. Bldg Maintenance Contract 80,283 58,331 76,076 60,000 70,000
Taxes and Assessments 715 715 715 750 715
Miscellaneous Services/Contingency 0 250 550 250,000 180,000
Crywolf Charges & Fees 44,412 48,348 48,419 50,000 50,000
Umpqua Bank Fees 5,111 5,726 9,418 6,000 10,000
Subtotal Law Enforcement System: 17,949,907 17,966,727 18,461,078 20,212,709 20,476,070
Jail System:
Jail Contract 713,292 996,557 1,213,502 1,301,055 1,389,039
Work Release (Geiger) 508,704 151,158 0 0 0
Subtotal Jail System: 1,221,996 1,147,715 1,213,502 1,301,055 1,389,039
Other:
Fines & Forfeitures State Remittance 664,681 637,014 587,446 649,500 602,250
Animal Control Contract 295,556 287,081 290,228 295,133 294,121
Non -Capital Equipment for JAG Grant 3,272 0 4,579 20,000 20,000
Non -Capital Equip for ARRA JAG Grant 203 0 0 0 0
LEC Labor Contract Settlement 0 0 224,244 0 0
Settle & Adjust 118,273 0 (753,653) 0 0
Small Tools & Minor Equipment 0 0 4,610 0 0
Non -Capital Equipment for 2011 JAG Grant 9,297 8,010 0 0 0
Non -Capital Equipment for 2012 JAG Grant 23,978 0 0 0 0
Non -Capital Equipment for 2013 JAG Grant 0 20,495 0 0 0
Non -Capital Equipment for WASPC Grant 4,771 6,020 0 0 0
JAG - Wireless Cards 10,119 3,979 0 0 0
SVPD Wireless Cards 0 434 0 0 0
Travel/Mileage/Meals 0 0 74 0 0
Nighttime Seatbelt Patrol Overtime 1,611 1,647 0 0 0
Maintenance 0 7,468 4,253 0 0
Drive Hammered - Get Nailed Grant 10,811 19,802 8,743 0 0
Building Repair & Maintenance 0 7,679 0 0 0
Office Furniture & Equipment 0 14,480 36,823 0 0
Distracted Driving 0 0 331 0 0
Click it or Ticket 0 0 714 0 0
TZT seatbelt patrols 0 0 724 0 0
Capital outlay - CAD / RMS 0 0 294,575 140,281 145,000
Subtotal Other: 1,142,572 1,014,109 703,691 1,104,914 1,061,371
Total Public Safety $ 22,316,865 $ 22,126,254 $ 22,355,512 $ 24,844,030 $ 25,095,372
60
$25,000,000 -
$20,000,000 -
$15,000,000 -
$10,000,000 -
$5,000,000 -
$-
City of Spokane Valley
2017 Budgeted Contract Expenditures
District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control
Management Maintenance Contract
Contract Contract
Contract Contract Contract
61
Fund: 001
Dept: 018
General Fund
Operation & Administrative Services
Spokane Valley
2017 Budget
The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the
Finance Division, and the Human Resources Division.
013 - Deputy City Manager Division
The Deputy City Manager (DCM) supervises the Operations & Administrative Services Department, assists the City Manager
in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence.
Accomplishments for 2016
• Worked to support the 2016 Goals of the Legislative and Executive Branch.
• Continued to evaluate the Spokane Valley police department Power Shift that was implemented in 2015, including:
- Response times for specific priority calls compared in days with the power shift implemented to non -power
shift days.
- Percentage of deputy initiated incidents including the development of trendline comparisons between power shift
and non -power shift areas.
- Percentage of property crime cases solved compared to unincorporated areas where changes have not taken
place.
• Worked towards the development of a 2017 Business Plan that is a guide to the preparation of the 2017 Budget by
linking together community priorities, financial projections and City Council goals.
• In conjunction with the Finance and Legal Departments, lead the effort to issue limited tax general obligation (LTGO)
bonds, the proceeds of which are being used towards the construction of a new City Hall building.
• Continued public information support that informed and the community about the status of various projects including:
- a variety of construction projects
- Sullivan Road Bridge Replacement Project
- City Hall design, bond issue and construction
--Comp Plan development
• In conjunction with the Legal and Public Works departments, developed a Request for Proposals for solid waste
collection services within the City.
Goals for 2017
• Support the 2017 Goals of the Legislative and Executive Branch.
• Work with the City Manager and Staff to develop the 2018 Business Plan.
• Continue with the annual process of evaluating public safety contracts to ensure the City is receiving services in the
most efficient, effective and cost contained manner possible.
• Continue to provide public information support.
• In conjunction with the Legal and Public Works departments, by the Spring of 2017, complete the process leading to
the selection of a solid waste collection provider.
• Coordinate the efforts of the City Hall construction and moving teams.
Personnel - FTE Equivalents
Deputy City Manager
Senior Administrative Analyst
Public Information Officer
Administrative Analyst
Office Assistant II
Office Assistant I
Total FTEs
Budget Summary
2013
Actual
1.0
1.0
1.0
1.0
1.0
1.0
6.0
2014
Actual
1.0
1.0
1.0
1.0
1.0
1.0
6.0
2015
Actual
1.0
1.0
1.0
1.0
1.0
1.0
6.0
2016
Budget
1.0
1.0
1.0
1.0
1.0
1.0
6.0
2017
Budget
1.0
1.0
1.0
1.0
1.0
1.0
6.0
Intern 1.0 1.0 1.0 1.0 1.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 402,012 $ 496,278 $ 612,576 $ 660,102 $ 670,977
Supplies 1,153 2,519 1,089 2,500 2,000
Services&Charges 56,162 36,663 59,134 74,400 77,300
Total Deputy City Manager Division $ 459,327 $ 535,460 $ 672,799 $ 737,002 $ 750,277
62
Fund: 001
Dept: 018
General Fund
Operation & Administrative Services
Spokane Valley
2017 Budget
014 - Finance Division
The Finance Division provides financial management services for all City departments. Programs include accounting and
financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology
and investments. The division is also responsible for generating and analyzing financial data related to the City's operations.
The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the
Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office.
Accomplishments for 2016
• Implemented State Auditor recommendations.
• Improved financial statement preparation process and accuracy.
• Completed the 2015 CAFR by May 30, 2016.
• Acquired four vehicles included in the 2016 budget, including one small SUV for Community and Economic
Development, one car and one small truck for Parks and Recreation, and one truck split half-time between the Street
Fund and Stormwater Fund.
• Completed the process of virtualizing servers using VMware.
• Worked with all City departments to implement new purchasing procedures.
• Implemented new reporting standards for pensions for preparation of the 2015 CAFR.
• Replaced approximately 36 desktop computers that were at the end of their life cycle.
• Completed the third and final phase of a network switch replacement project.
• Worked with Parks and Recreation to upgrade the cash registers and point of sales system at the three City pools.
• In conjunction with the City's Deputy City Manager and Legal departments, worked with a financial advisor and bond
underwriter to issue limited tax general obligation (LTGO) bonds, the proceeds of which are being used towards the
construction of a new City Hall building.
• Began planning for the physical and technological transfer of operations to the new City Hall building.
Goals for 2017
• Implement 2015 audit recommendations.
• Work towards continued improvement and accuracy in the financial statement preparation process.
• Complete the 2016 CAFR by May 30, 2017, and receive a "clean audit opinion".
• Maintain consistent levels of service in payroll, accounts payable, budget development, periodic financial report
preparation, and information technology services.
• Continue with the ongoing process of refining the replacement program for IT resources.
• Work with all City departments for a seamless physical and technological transfer of operations to the new City Hall
building.
• Acquire and install equipment necessary for the broadcast of City Council meetings in the Council Chambers of the
new City Hall building.
Personnel - FTE Equivalents
Finance Director
Accounting Manager
Accountant/Budget Analyst
Accounting Technician
IT Specialist
GIS/Database Administrator
Help Desk Technician
Total FTEs
Budget Summary
2013
Actual
1.00
1.00
3.75
2.00
2.00
1.00
0.00
10.75
2014
Actual
1.00
1.00
3.75
2.00
2.00
1.00
1.00
11.75
2015
Actual
1.00
1.00
3.75
2.00
2.00
1.00
1.00
11.75
2016
Budget
1.00
1.00
3.75
2.00
2.00
1.00
1.00
11.75
2017
Budget
1.00
1.00
3.75
2.00
2.00
1.00
1.00
11.75
Budget Detail
Wages, Payroll Taxes & Benefits $ 1,008,218 $ 1,057,271 $ 1,028,666 $ 1,222,580 $ 1,252,460
Supplies 2,791 4,946 2,826 6,000 6,000
Services & Charges 21,218 36,520 30,817 24,500 24,000
Total Finance Division $ 1,032,227 $ 1,098,737 $ 1,062,309 $ 1,253,080 $ 1,282,460
63
Fund: 001
Dept: 018
General Fund
Operation & Administrative Services
Spokane Valley
2017 Budget
016 - Human Resources Division
Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation,
benefits, training and organizational development, staffing, employee relations, and communications. The Human
Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance
Accomplishments for 2016
• Redesigned recruitment materials to improve the quality of applicants considered for City positions.
• Continued to build the foundation for a lasting Wellness Program through management support and employee
involvement.
• Redesigned the City's Mobile App to be consistent with the City's website.
• Provided support to the Council in their selection of the City Manager.
• Continued to provide guidance to City officials through the implementation of the Affordable Care Act.
Goals for 2017
• Review City employee policies for compliance with regulations and efficiencies.
• Review and archive records maintained by the Human Resources office.
• Continue to support employee wellness through attainment of the AWC WellCity Award.
• Support Economic Development through Mobile App and Website Support.
• Provide Employee Ethics training to City Staff.
Personnel - FTE Equivalents
Human Resource Manager
Human Resources Technician
Total FTEs
Budget Summary
2013
Actual
1.0
1.0
2.0
2014
Actual
1.0
1.0
2.0
2015
Actual
1.0
1.0
2.0
2016
Budget
1.0
1.0
2.0
2017
Budget
1.0
1.0
2.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 197,822 $ 208,063 $ 216,518 $ 230,698 $ 237,356
Supplies 640 679 434 700 730
Services & Charges 13,645 20,941 18,648 24,296 24,331
Total Human Resources Division $ 212,107 $ 229,683 $ 235,600 $ 255,694 $ 262,417
64
Spokane Valley
2017 Budget
Fund: 001
Dept: 032
General Fund
Public Works
The Public Works Department oversees the City's transportation system, which includes construction and maintenance
of streets and stormwater systems, operations and maintenance of traffic signs and signals and transportation planning.
Accomplishments for 2016
• Implemented the approved capital projects.
• Provided planning for development of the updated Transportation Improvement Plan.
• Prepared and submitted grant applications for capital projects.
• Completed the 2016 Pavement Preservation Projects as approved.
Goals for 2017
• Prepare final design for Barker Road Grade Separation Project.
• Manage the construction of a new City Hall building.
• Implement approved capital projects.
• Prepare and submit grant applications for capital projects.
Personnel - FTE Equivalents
Public Works Director
Administrative Assistant
Capital Improvements Program Manager
Engineer
Engineering Technician 1
Engineering Technician 11
Maint/Const Inspector
Planning Grants Engineer
Senior Engineer
Senior Engineer-Proj Mgmt
Total FTEs
Budget Summary
2013
Actual
1.0
2.0
0.0
1.0
2.0
1.0
0.5
0.0
2.0
1.0
10.500
2014
Actual
1.0
2.0
0.0
1.0
2.0
1.0
0.5
0.375
2.0
1.0
10.875
2015
Actual
1.0
2.0
0.0
1.0
2.0
1.0
0.5
0.375
1.0
2.0
10.875
2016
Budget
1.0
2.0
1.0
1.0
2.0
1.0
0.5
0.375
0.0
2.0
10.875
2017
Budget
1.0
2.0
1.0
1.0 (1)
2.0 (1)
1.0 (1)
0.5 (2)
0.375 (3)
0.0
2.0 (1)
10.875
Budget Detail
Wages, Payroll Taxes & Benefits $ 557,708 $ 647,097 $ 684,666 $ 876,364 $ 905,382
Supplies 12,975 10,481 11,149 18,000 14,750
Services & Charges 88,004 51,768 42,913 72,506 61,800
Nonrecurring expenses 0 9,540 0 0 0
Total Public Works $ 658,687 $ 718,886 $ 738,728 $ 966,870 $ 981,932
(1) Only 50% is budgeted to the public works department in the General Fund with the balance budgeted as a part of Capital
Projects Funds.
(2) This position is budgeted 50% as a part of Capital Projects Funds and 50% Street Fund.
(3) This position is budgeted 37.5% to Public Works, 37.5% to Street Fund, and 25% to Stormwater fund.
65
Fund: 001
Dept: 033
General Fund
City Hall Operations and Maintenance
Spokane Valley
2017 Budget
The Public Works Division provides management and oversight of the City Hall Operations and Maintenance Department.
This department will be responsible for the overall operations and maintenance of the new City Hall facility, the construction
of which broke ground in June of 2016 and is anticipated to be completed in the Fall of 2017. The building is located on a 3.38
acre site at the southeast corner of Sprague Avenue and Dartmouth Road. The City Hall Operations and Maintenance
Department will be responsible for, among other things, the grounds maintenance, janitorial services, and maintenance of
the HVAC and other building systems. This department will also be responsible for the operations and maintenance of
other City facilities, such as the Valley Precinct and the Street Maintenance Shop, as time allows.
Personnel - FTE Equivalents
Maint Worker - Facilities
Total FTEs
Budget Summary
2013
Actual
0.0
0.0
2014
Actual
0.0
0.0
2015
Actual
0.0
0.0
2016
Budget
0.0
0.0
2017
Budget
1.0
1.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 0 $ 98,818
Supplies 0 0 0 0 30,000
Services & Charges 0 0 0 0 175,100
Total Administrative Division $ 0 $ 0 $ 0 $ 0 $ 303,918
66
Fund: 001
Dept: 050
General Fund
Community & Economic Development
Administrative Division
Spokane Valley
2017 Budget
The Administrative Division provides overall management and oversight of the Community Development Department
including the permitting operation, long-range planning, development engineering, and code compliance and provides staff
support through administration of the department's budget, provides administrative support and department training.
Accomplishments for 2016
• Oversaw completion of draft Comprehensive Plan, Retail Study, and Tourism Study.
• Continued to implement a document control system for documents and forms.
• Assisted in the selection process for the 2016 marketing consultant.
• Assisted in the City Hall project.
Goals for 2017
• Oversee the adoption process of development regulations.
• Oversee completion of economic development strategic plan.
• Oversee economic development marketing efforts.
• Ensure customer service expectations are met.
Personnel - FTE Equivalents
Community Development Director
Administrative Assistant
Total FTEs
Budget Summary
2013
Actual
1.0
1.0
2.0
2014
Actual
1.0
1.0
2.0
2015
Actual
1.0
1.0
2.0
2016
Budget
1.0
1.0
2.0
2017
Budget
1.0
1.0
2.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 215,537 $ 227,397 $ 237,232 $ 250,407 $ 261,262
Supplies 2,399 3,582 2,553 3,100 3,100
Services & Charges 12,449 12,022 10,785 18,600 18,600
Nonrecurring Professional Services 0 32,410 206,704 350,000 0
Total Administrative Division $ 230,385 $ 275,410 $ 457,274 $ 622,107 $ 282,962
67
Fund: 001
Dept: 051
General Fund
Community & Economic Development
Economic Development Division
Spokane Valley
2017 Budget
The Economic Development Division will work closely with the City Manager to pursue economic development strategies
which attract and retain businesses within the City. Staff develop collaborative relationships with businesses and economic
development partners, use technology to support ED programs, building marketing plans, pursue infrastructure improvements
and promote the City to businesses and visitors.
Accomplishments for 2016
• Prepared draft Comprehensive Plan.
• Developed a retail recruitment strategy.
• Completed the Tourism Study.
• Continued to collaborate with economic development partners.
• Developed a GIS system to promote economic development applications.
• Developed tools and programs to support small business retention and expansion.
• Worked with Spokane County to extend sewer to the industrial areas.
• Conducted selection process for a marketing consultant.
• Researched Community Development Block Grant (CDBG) program opportunities.
Goals for 2017
• Develop strategic plan for economic development.
• Implement the retail recruitment strategy.
• Continue to pursue infrastructure improvements to foster economic development.
• Continue to implement strategies to promote business growth.
• Implement the strategic marketing plan.
• Continue to foster relationships with our economic development partners.
• Refine the online GIS system to promote economic development.
• Identify grant opportunities to support economic development initiatives.
• Continue to research CDBG program opportunities.
• Develop tools and programs to support small business retention and expansion.
Personnel - FTE Equivalents
Engineer
Senior Planner - CD
E.D. Project Specialist
Total FTEs
Budget Summary
2013
Actual
0.0
0.0
0.0
0.0
2014
Actual
0.0
0.0
0.0
0.0
2015
Actual
0.5
1.0
1.0
2.5
2016
Budget
0.65
1.0
1.0
2.65
2017
Budget
0.65
1.0
1.0
2.65
Budget Detail
Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 234,966 $ 317,257 $ 411,232
Supplies 0 0 6 1,100 1,100
Services & Charges 0 0 3,930 226,800 271,300
Nonrecurring Services & Charges 0 0 0 0 50,000
Total Administrative Division $ 0 $ 0 $ 238,902 $ 545,157 $ 733,632
68
Fund: 001
Dept:055/056
General Fund
Community & Economic Development
Development Services Division
Spokane Valley
2017 Budget
The Development Services Division reflects the consolidation of the Engineering and Planning Divisions of the
Community and Economic Development Department. The Development Services Division is responsible for providing
professional policy guidance to the City Council and Planning Commission on such issues as land use, access management,
Shoreline Management Act, annexation, growth targets, water quality, public works issues and more. Staff is responsible
for processing land use and home business permits, reviewing environmentally sensitive areas, for the review and inspection
of stormwater management in private development, reviewing access management and other public works improvements
in private development applications, administering the State Environmental Protection Act (SEPA). The right of way (ROW)
inspection program provides inspection services to assure the compliance with the RPCP and the durability and safety
of work done in the public ROW.
Accomplishments for 2016
• Submitted final Forker Draw Floodplain Application to FEMA.
• Completed Water District Research.
• Participated in Regional Water Resource meetings.
• Provided high quality customer service by maintaining engineering/planning review times of less than 2 weeks.
• Completed research for regional mineral resources.
• Participated in the creation of a City GIS system.
• Completed the 2016 Annual Comprehensive Plan amendments.
• Participated in the review of the Municipal Code for updates.
• Completed marijuana regulations update.
Goals for 2017
• Continue work on permit process and customer service improvement.
• Continue work on Regional Low Impact Development Standards.
• Continue to work on unstudied flood zones within the City.
• Stay up to date with Regional Water right issues.
• Assist in the finalization of Municipal Code updates.
• Process the 2017 Comprehensive Plan amendments.
Personnel - FTE Equivalents
Development Services Manager
Engineer
Assistant Engineer
Senior Planner
Planner
Maint/Construction Inspector
Code Enforcement Officer
ROW Inspector
Office Assistant I
Senior Engineer
Engineering Technician
Total FTEs
Budget Summary
2013
Actual
0.0
1.5
1.0
0.0
0.0
2.0
0.0
0.0
1.0
1.0
1.5
8.00
2014
Actual
0.0
1.5
1.0
0.0
0.0
1.0
0.0
1.0
1.0
1.0
0.5
7.00
2015
Actual
1.0
2.0
1.0
1.0
2.0
1.0
1.0
1.0
1.0
0.0
0.0
11.00
2016
Budget
1.0
2.0
1.0
1.0
2.0
1.0
1.0
1.0
1.0
0.0
0.0
11.00
2017
Budget
1.0
2.0
1.0
1.0
2.0
1.0
0.0
1.0
1.0
0.0
0.0
10.00
Budget Detail
Wages, Payroll Taxes & Benefits $ 1,488,269 $ 1,278,597 $ 1,115,465 $ 1,173,837 $ 1,119,084
Supplies 15,830 7,862 10,058 21,050 16,550
Services&Charges 246,181 257,861 246,964 271,750 263,350
Intergovernmental Payments 8,287 0 0 20,000 20,000
Total Engineering Division $ 1,758,567 $ 1,544,319 $ 1,372,487 $ 1,486,637 $ 1,418,984
69
Fund: 001
Dept: 057
General Fund
Community & Economic Development
Building Division
Spokane Valley
2017 Budget
The Building Division implements the Washington State Building Code. This Division is responsible for ensuring that
buildings and structures comply with adopted building codes through technical plan review and inspection services.
The Permit Center receives applications and coordinates the review and processing of permits. The Code Enforcement
staff enforce zoning and building regulations on a complaint -driven basis.
Accomplishments for 2016
• Created and implemented customer service survey.
• Improved residential building review at the Permit Center Counter with increased counter reviews performed
by Permit Facilitators and creation of a Multiple Use Plan Program.
• Developed Swimming Pool, ROW Process & Submittal Guide as informational bulletins for public assistance.
• Maintained and enhanced partnerships with Spokane, Spokane County and outside review agencies.
• Implemented Code Enforcement process changes to incorporate Office Assistant and Building Inspector.
• Residential Approach Inspection shifted to Building Inspectors.
• Created and implemented a Regional Special Inspection and Fabricator program involvement in case creation and
field investigation.
• Coordinated progress reports on the Regional Hazard Mitigation Plan.
• Created custom reports in the permitting system to meet the needs of outside reporting agencies.
Goals for 2017
• Work on permit processes and customer service improvement plan to enhance the customer experience at
the Permit Center.
• Develop Performance Measures.
• Coordinate on central reporting function in SMARTGov System.
• Expand on-line permit system.
• Incorporate data from SVFD records to facilitate re -use of existing vacant buildings and tenant spaces.
• Increase efforts to establish and maintain relationships with regional jurisdictions and outside review agencies.
• Implement Code Enforcement educational awareness program to inform the public.
• Provide cross training of staff to facilitate coverage during times of lean staffing.
• Coordinate with regional partners on the Hazard Mitigation Plan.
Personnel - FTE Equivalents
Building Official
Building Inspector II
Planner
Development Service Coordinator
Engineering Tech
Office Assistant I
Permit Facilitator
Plans Examiner
Senior Plans Examiner
Code Enforcement Officer
Assistant Planner
Total FTEs
Budget Summary
2013
Actual
1.0
3.0
0.0
1.0
0.0
1.0
2.0
0.5
1.0
0.0
2.0
11.50
2014
Actual
1.0
3.0
2.0
1.0
1.0
1.0
2.0
0.5
1.0
0.0
0.0
12.50
2015
Actual
1.0
3.0
2.0
1.0
1.0
2.0
2.0
1.0
1.0
0.0
0.0
14.00
2016
Budget
1.0
3.0
2.0
1.0
1.0
2.0
2.0
1.0
1.0
0.0
0.0
14.00
2017
Budget
1.0
3.0
1.0
1.0
1.0
2.0
2.0
1.0
1.0
1.0
0.0
14.00
Budget Detail
Wages, Payroll Taxes & Benefits $ 932,662 $ 1,098,561 $ 1,126,106 $ 1,256,565 $ 1,279,834
Supplies 20,139 14,196 7,230 28,200 32,700
Services & Charges 55,966 65,457 60,112 59,400 78,300
Intergovernmental Payments 0 0 0 0 0
Capital Outlays 0 0 0 0 0
Inter -fund Charges 0 0 0 0 0
Total Building Division $ 1,008,767 $ 1,178,214 $ 1,193,448 $ 1,344,165 $ 1,390,834
70
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2017 Budget
The Parks and Recreation Department is composed of six divisions including Administration, Maintenance,
Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality
recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance
of parks and recreation facilities.
000 - Parks Administration Division
The Administration Division provides direction and leadership for the Parks and Recreation Department in
implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public
areas of the City.
Accomplishments for 2016
• Completed construction of a championship sand volleyball court and splashpad at Browns Park.
• Completed construction of Phase 2 of the Pocket Dog Park at Valley Mission Park.
• Installed new park signs at Edgecliff, Valley Mission and Valley Mission Dog Park.
• Developed Request for Proposals for the Park Maintenance Contract.
• Completed Discovery Splashpad activator renovation.
• Completed all Park repairs related to the damage caused by Windstorm 2015.
Goals for 2017
• Construct new splashpad and ADA pathway at Edgecliff Park.
• Construct the Sullivan to Corbin section of the Appleway Trail.
• Add amenities to the Valley Mission Dog Park.
• Pursue land acquisitions for priority facilities such as disc golf, skateboard park, etc.
Personnel - FTE Equivalents
Parks & Recreation Director
Administrative Assistant
Total FTEs
Budget Summary
2013
Actual
1.0
1.0
2.0
2014
Actual
1.0
1.0
2.0
2015
Actual
1.0
1.0
2.0
2016
Budget
1.0
1.0
2.0
2017
Budget
1.0
1.0
2.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 212,067 $ 224,275 $ 230,394 $ 246,821 $ 242,414
Supplies 6,427 2,493 2,688 5,900 7,400
Services&Charges 29,288 28,366 28,433 29,150 39,150
Nonrecurring Expenses 62,087 11,192 78,659 67,000 0
Total Parks Administration $ 309,869 $ 266,326 $ 340,174 $ 348,871 $ 288,964
71
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2017 Budget
300 - Maintenance Division
The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas
including the Centennial Trail.
Budget Detail
Supplies
Services & Charges
Total Parks Maintenance
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 1,568 $ 2,903 $ 3,444 $ 5,500 $ 5,500
762,614 791,348 830,641 826,543 855,850
$ 764,182 $ 794,251 $ 834,085 $ 832,043 $ 861,350
72
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2017 Budget
301 - Recreation Division
The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the
City and the City's Park system.
Accomplishments for 2016
• Continued to provide quality recreation programs for the Spokane Valley community.
• Designed Recreation Brochure in house utilizing Adobe Creative Suite software.
• Actively looked for sponsorship opportunities within the community in regards to the Summer Outdoor Movies.
• Continued to foster relationships with community partners.
Goals for 2017
• Research and offer new recreation programs that serve the needs of the community.
• Continue to provide quality recreation programs for the Spokane Valley community.
• Foster relationships with community partners.
• Offer affordable community events for families, teens, and the community.
Budget Summary
2013
Actual
Personnel - FTE Equivalents
Recreation Coordinator 1.0
2014
Actual
1.0
2015
Actual
1.0
2016
Budget
1.0
2017
Budget
1.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 151,084 $ 142,074 $ 164,092 $ 161,397 $ 168,645
Supplies 5,760 6,740 7,791 7,600 8,200
Services & Charges 54,381 50,350 65,832 72,200 59,150
Total Recreation Division $ 211,225 $ 199,164 $ 237,715 $ 241,197 $ 235,995
73
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2017 Budget
302 -Aquatics Division
The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool.
Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion
of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all
aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season.
Accomplishments for 2016
• Maintained a full summer swimming program.
• Researched and re-evaluated our pool rental pricing structure.
• Installed pool stairs at Valley Mission Pool.
• Researched marketing opportunities to more effectively promote the outdoor pools.
• Updated the cash register systems at all three pools.
Goals for 2017
• Maintain a full summer swimming program.
• Replace main drain piping from the drain boxes at Terrace View and Park Road Pools.
• Replace the gutter line running to the outdoor drain pit at Valley Mission Pool.
• Explore options to the Terrace View Pool tank paint peeling problem.
• Improve coordination and communication among teams for the summer swim meet season.
Budget Detail
Supplies
Services & Charges
Nonrecurring Services & Charges
Total Aquatics Division
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 9,081 $ 424 $ 351 $ 14,000 $ 3,200
469,765 436,604 487,564 447,200 454,150
0 0 0 0 12,000
$ 478,846 $ 437,028 $ 487,915 $ 461,200 $ 469,350
74
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2017 Budget
304 - Senior Center Division
The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior
Center in 2003.
Accomplishments for 2016
• Offered more Tuesday evening classes in the Senior Wing of CenterPlace.
• Continued relationship with YMCA to offer reduced daily rates for Senior Center members.
• Developed and fostered relationship with Walgreens to bring pharmacy students to counsel seniors on medications,
provide blood pressure checks and offer flu shots.
• Researched and developed class for seniors needing help with IT issues.
• Worked closely with the Parks & Recreation Director on programs being offered to seniors.
Goals for 2017
• Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls.
• Offer "Get Acquainted Open House" to allow the public to visit the CenterPlace and the Senior Center to leam about
programs and activities offered by the Senior Center and the ACT 2 Community Colleges.
• Continue to work with the Board on providing board training classes.
• Work closely with the Parks & Recreation Director on programs being offered to seniors.
• Offer more Tuesday evening classes in the Senior Wing of CenterPlace.
Personnel - FTE Equivalents
Senior Center Specialist
Total FTEs
Budget Summary
2013
Actual
1.0
1.0
2014
Actual
1.0
1.0
2015
Actual
1.0
1.0
2016
Budget
1.0
1.0
2017
Budget
1.0
1.0
Intern 1.0 1.0 0.0 0.0 0.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 77,018 $ 79,872 $ 82,625 $ 88,481 $ 89,416
Supplies 2,157 1,460 454 1,600 1,600
Services & Charges 1,897 2,514 2,298 5,700 4,900
Capital Outlay 0 0 0 0 0
Total Senior Center Division $ 81,072 $ 83,846 $ 85,377 $ 95,781 $ 95,916
75
Fund: 001
Dept: 076
General Fund
Parks & Recreation
Spokane Valley
2017 Budget
305 - CenterPlace Division
Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project
represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement
of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley
Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and a high tech
lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point
for Northeastem Washington and Northem Idaho.
Accomplishments for 2016
• Increased rental space on second floor by adding two large meeting rooms.
• Ensured a long-term catering contract.
• Increased events by 10% over 2015.
• Negotiated renewal lease with the Community Colleges of Spokane.
• Increased number of part-time staff to cover the increasing number of events.
Goals for 2017
• Upgrade the audio and visual systems and equipment in the Great Room and Small Dining Room.
• Replace carpeting in Rooms 109, 110 and 213.
• Update existing Business and Marketing Plan.
Personnel - FTE Equivalents
Customer Relations/Facilities Coordinator
Administrative Assistant
Office Assistant I
Maintenance Worker
Total FTEs
Budget Summary
2013
Actual
1.0
1.0
1.0
2.0
5.0
2014
Actual
1.0
1.0
1.0
2.0
5.0
2015
Actual
1.0
1.0
1.0
2.0
5.0
2016
Budget
1.0
1.0
1.0
2.0
5.0
2017
Budget
1.0
1.0
1.0
2.0
5.0
Budget Detail
Wages, Payroll Taxes & Benefits $ 393,283 $ 402,329 $ 442,655 $ 475,925 $ 491,639
Supplies 60,011 63,834 53,919 76,024 73,524
Services & Charges 319,699 335,273 306,138 330,274 326,295
Nonrecurring Services & Charges 0 0 0 0 24,750
Nonrecurring Capital Outlays 0 0 0 0 345,000
Total CenterPlace Division $ 772,993 $ 801,436 $ 802,712 $ 882,223 $ 1,261,208
76
Fund: 001
Dept: 090
General Fund
General Government
Spokane Valley
2017 Budget
The General Govemment Department accounts for those activities that are not specific to the functions of any particular
General Fund Department or operation. Expenditures recorded here are composed of City Hall rent/bond payments and
and related utilities; information technology equipment and services; capital costs that benefit more than one department;
support of agencies external to the City that provide social service programs and economic development services; and
transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the
pavement preservation program (Fund #311).
Supplies
PEG COSV Small tools & Minor Equip
Business Registrations
Employee Recognition -Operating Supplies
Employee Recognition & Safety Program
Office & Operating Supplies
Small Tools & Minor Equipment
Computer Hardware - Non Capital
Computer Software - Non Capital
Fuel
Office & Operating Supplies
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 336 $ 0 S 0 $ 3,700 $ 0
293 0 0 500 0
13 2,667 1,490 3,000 3,000
1,925 0 299 0 0
937 0 187 0 0
4,114 3,738 7,443 4,000 7,250
35,165 30,671 38,277 26,900 107,700
6,519 32,631 5,093 34,500 12,500
3 104 0 0 0
10,313 8,418 16,753 15,000 15,000
59,618 78,229 69,542 87,600 145,450
Other Services & Charges
Professional Services - Misc Studies 87,229 117,149 22,907 205,500 200,000
Accounting & Auditing 70,119 66,714 77,474 80,000 90,000
Uncollectible Accounts Expense 0 0 2,095 0 0
Postage 1,168 316 10,428 1,500 2,500
Telephone Service 9,088 8,790 8,168 9,000 9,000
Cell Phones 1,561 1,335 949 1,600 1,500
Internet Service 13,994 10,404 11,458 11,000 11,800
City Wide Records Management 0 3,610 5,870 10,000 10,000
City Hall Rent 425,246 412,681 426,964 439,000 0
Facility Repairs & Maintenance 1,430 1,318 8,897 5,000 5,000
Interfund Vehicle Lease 0 0 0 500 1,000
Equip Repair& Maint-Hardware Support 23,457 51,617 40,450 42,000 31,400
IT Support 71,221 13,323 20,855 28,300 72,700
Software Licenses & Maintenance 90,502 66,369 65,353 73,100 70,940
Merchant Charges (Bankcard Fees) 1,347 1,765 231 2,000 2,000
Equip Rental 3,300 3,300 1,921 3,300 4,260
Printing & Binding 432 0 536 0 500
Miscellaneous Services 5,938 2,143 5,256 10,000 10,000
Vehicle Rental 1,559 0 0 1,500 0
General Operating Leases: Computer 41,039 49,645 45,347 51,000 51,000
Economic Development -Site Selector 8,813 9,139 8,542 10,000 10,000
Professional Services - Economic Devel. 89,041 87,498 70,330 0 0
Contracted economic dev. 0 0 16,560 43,000 0
City Economic Development 202,430 196,877 153,350 0 0
Professional Services - Social Services 55,809 61,724 90,974 0 0
Alcohol Treatment: Liquor Excise Tax 1,213 3,439 5,012 0 0
Alcohol Treatment: Liquor Profits 16,279 16,258 16,131 20,000 22,000
Outside Agencies- Social Svc & Econ. Dev. 0 0 0 107,000 150,000
$ 1,222,215 $ 1,185,414 $ 1,116,058 $ 1,154,300 $ 755,600
(continued to next page)
77
Fund: 001
Dept: 090
General Fund
General Government
Spokane Valley
2017 Budget
Intergovernmental Services
Election Costs
Voter Registration
Taxes and assessments
Spokane County Air Pollution Authority
Budget Summary, continued
2013
Actual
2014
Actual
2015
Actual
$ 85,304 $ 0 $ 16,347
87,964 84,764 97,091
7,278 6,909 5,617
115,720 115,915 115,915
296,266
207,588 234,970
2016
Budget
2017
Budget
87,000 $ 90,000
90,000 $ 100,000
7,500 $ 7,500
117,000 $ 131,000
301,500 328,500
Capital Outlays
PEG COSV Broadcast -Office Fum. 2,131 0 0 0 0
PEG COSV Broadcast-Software/hardware 24,936 30,596 0 0 0
Copy Machine 0 0 21,145 3,500 0
Computer Software/Hardware 0 0 0 39,500 0
Compuer Hardware - Capital 15,035 68,956 0 0 10,000
Construction - Pavement Preservation 855,857 0 0 0 0
897,959 99,552 21,145 43,000 10,000
Debt Service: Principal
Interest and Other Debt Service Costs 301 435 425 0 0
Interfund Payments for Service
Transfer out - #106 (solid waste educ.) 0 60,000 0 0 0
Transfer out - #122 (Replenish Winter Weather Rese 0 0 0 16,418 0
Transfer out - #204 (City Hall bond payment) 0 0 0 198,734 397,350
Transfer out - #309 (park capital prof) 50,000 242,298 115,575 230,300 160,000
Transfer out - #309 (Parks & Rec Windstorm Damag 0 0 0 37,225 0
Transfer out - #310 (bond pmt > $434.6 lease) 0 0 67,600 72,500 0
Transfer out - #310 (city hall o&m costs) 0 0 271,700 271,700 0
Transfer out - #311 (pvmnt preservation) 0 888,823 920,000 943,800 953,200
Transfer out - #312 (capital reserve fund) 7,826,207 2,443,507 1,783,512 1,828,723 0
Transfer out - #501 (CenterPlace kitchen reserve) 0 0 0 0 36,600
Transfer out - #502 (risk management) 319,000 325,000 325,000 325,000 350,000
8,195,207
3,959,628 3,483,387
3,924,400 1,897,150
Miscellaneous
SCRAPS passthrough 0 57,259 1,099 1,100 1,300
Supplies - 10th Anniversary 3,818 0 0 0 0
Advertising - 10th Anniversary 12,030 0 0 0 0
City Hall Remodel 0 0 12,842 0 0
15,848 57,259 13,941 1,100 1,300
Nonrecurring/Nonrecurring Capital
City Hall lease payment (2017 final year) 0 0 0 0 513,100
Transfer out - #303 (pines underpass design) 0 0 0 0 1,200,000
Copy Machine 0 0 0 0 20,000
Computer Hardware - Capital 0 0 65,610 95,000 80,000
Computer Software - Capital 0 20,789 18,931 13,000 0
0 20,789 84,541 108,000 1,813,100
Total Governmental Division $ 10,687,414 $ 5,608,894 $ 5,024,009 $ 5,619,900 $ 4,951,100
78
Fund: 101
Street Fund
Spokane Valley
2017 Budget
The Street Fund was established to account for the activities associated with the provision of efficient and safe movement
of both motorized and non -motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient
coordinate convenient interconnect to the regional transportation system. Maintenance work includes snow and ice control,
street pavement repairs, traffic signals and signs, landscaping and vegetation control and many other street maintenance and
repair activities.
Accomplishments for 2016
• Optimized traffic signals on selected corridors.
• Applied for grants and worked with various schools to install flashing beacons at crosswalks.
• Renewed contracts with private contractors for street maintenance services.
• Continued to define and implement a fleet maintenance program.
• Developed non -intrusive traffic signal detection replacement plan.
• Replaced over 2,000 signs throughout the City.
• Upgraded pedestrian indicators at all City traffic signals.
• Upgraded traffic signal software at all City traffic signals.
• Assisted with TAP/CMAW/STP/CDBG and TIB grant applications.
Goals for 2017
• Update and implement the pavement management plan.
• Implement and renew contracts with private contractors for street maintenance services.
• Optimize traffic signal timings on selected corridors.
• Enhance safety at selected traffic signals.
• Use traffic signal software to obtain traffic counts on arterial roadways.
• Develop a maintenance program for traffic signal components to address aging infrastructure.
Personnel - FTE Equivalents
Senior Engineer - Traffic
Public Works Superintendent
Maintenance/Construction Inspector
Assistant Engineer - Traffic/Planning
Planning Grants Engineer
Total FTEs
Interns
Budget Summary
2013
Actual
1.0
1.0
2.0
1.0
0.0
5.0
2014
Actual
1.0
1.0
2.0
1.0
0.375
5.375
2015
Actual
1.0
1.0
2.35
1.0
0.375
5.725
1.0 2.0 2.0
2016
Budget
1.0
1.0
2.35
1.0
0.375
5.725
2017
Budget
1.0
1.0
2.35 *
1.0
0.375
5.725
2.0 2.0
For 0.5 FTE of the 2 FTEs, only 50% is budgeted to the Street Fund with the balance budgeted as part of
the capital project funds
(continued to next page)
79
Fund: 101
Street Fund
Spokane Valley
2017 Budget
Revenues
Utility Tax
Motor Vehicle Fuel Tax
Multimodal Transportation Revenue
Right -of -Way Maintenance Fee
Investment Interest
Grants
Transfers in
Miscellaneous
Non recurring insurance proceeds
Total revenues
Budget Summary, continued
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 2,562,722 $ 2,461,060 $ 2,257,184 $ 2,340,000 $ 2,200,000
1,868,055 1,878,476 1,935,629 2,004,900 2,040,300
O 0 0 0 98,868
O 0 0 50,000 50,000
2,920 2,037 3,212 3,000 4,000
172,530 15,150 0 0 0
27,375 23 0 0 0
14,702 9,414 25,167 10,000 10,000
O 0 0 46,000 0
4,648,304 4,366,160 4,221,192 4,453,900 4,403,168
Expenditures
Wages, Payroll Taxes & Benefits 582,013 681,165 738,144 734,604 746,872
Supplies 108,110 119,742 116,659 111,500 105,000
Services & Charges 2,152,294 2,030,250 2,041,934 2,133,754 2,168,151
Snow Operation 485,717 508,353 465,064 430,000 468,000
Intergovernmental Payments 797,275 876,268 707,315 770,000 795,000
Transfers out - #001 39,700 39,700 39,700 39,700 39,700
Transfers out - #311 (pvmnt pres) 282,000 282,000 206,618 67,342 67,342
Transfers out - #501 (non -plow) 10,777 10,777 12,077 31,000 23,250
Transfers out - #501 (plow replace) 150,000 75,000 0 40,000 77,929
Signal Detection Replacement Program 0 0 0 0 40,000
Traffic Signal Replacement Program 0 0 0 0 200,000
Capital construction and equipment 205,621 100,894 155,849 0 0
Nonrecurring Expenditures
Durable striping at Trent & Argonne 0 0 0 0 75,000
Spare traffic signal equipment 0 0 0 0 30,000
Battery backups for intersections 0 0 0 0 15,000
Traffic Signal Cabinet Replacement 0 0 0 46,000 0
Maintenance facility storage unit 0 0 0 5,000 0
Signal detection equipment upgrades 0 0 0 20,000 0
Total expenditures 4,813,507 4,724,149 4,483,360 4,428,900 4,851,244
Revenues over (under) expenditures (165,203) (357,989) (262,168) 25,000 (448,076)
Beginning fund balance 2,228,437 2,063,234 1,705,245 1,443,077 1,468,077
Ending fund balance $ 2,063,234 $ 1,705,245 $ 1,443,077 $ 1,468,077 $ 1,020,001
80
Fund: 103
Paths & Trails Fund
Spokane Valley
2017 Budget
The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits
a portion of the tax back to cities on a per capita basis. For 2017 the Municipal Research and Services Center estimates the
distribution back to cities will be $21.76 per person. Based upon a City of Spokane Valley population of 94,160 (per the
Washington State Office of Financial Management on April 1, 2016) we anticipate the City will collect $2,048,900 in 2017.
RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon
the 2017 revenue estimate this computes to $8,600. The balance or $2,040,300 will be credited to Fund #101 for Street
maintenance and operations.
The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction
and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater
than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance
is available. The City transferred $50,000 in 2014 and $9,300 in 2016 to the Parks Capital Projects Fund #309 to be applied
towards the Phase 2 Appleway Trail Project from University to Pines.
Revenues
Motor Vehicle Fuel (Gas) Tax
Investment Interest
Total revenues
Expenditures
Capital Outlay
Transfers out- #309
Total expenditures
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 7,879 $ 7,923 $ 8,226 $ 8,500 $ 8,600
51 34 0 0 0
7,930 7,957 8,226 8,500 8,600
0 0 0 0 0
0 50,000 0 9,300 0
0 50,000 0 9,300 0
Revenues over (under) expenditures 7,930 (42,043) 8,226 (800) 8,600
Beginning fund balance 63,941 71,871 29,828 38,054 37,254
Ending fund balance $ 71,871 $ 29,828 $ 38,054 $ 37,254 $ 45,854
81
Fund: 104
Hotel/Motel Tax - Tourism Facilities Fund
Spokane Valley
2017 Budget
The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of
1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for
capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large
sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities
subject to the taxes imposed.
Revenues
Hotel/Motel Tax
Investment Interest
Total revenues
Expenditures
Capital Outlay
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
Budget Summary
2013
Actual
2014
Actual
0 $
0
0
2015
Actual
2016
Budget
2017
Budget
O $ 182,236 $ 377,000 $ 377,000
O 111 0 0
O 182,347 377,000 377,000
0 0 0 0
0 0 0 0
0
0
0
0
O 182,347 377,000 377,000
O 0 182,347 559,347
0 $ 0 $ 182,347 $ 559,347 $ 936,347
Fund: 105
Hotel/Motel Tax Fund
Spokane Valley
2017 Budget
The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge
made for the fumishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying
all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing
of special events and festivals designed to attract tourists.
Revenues
Hotel/Motel Tax
Investment Interest
Total revenues
Expenditures
Tourism Promotion
Transfers out- #001
Transfers out- #309
Total expenditures
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 518,672 $ 549,267 $ 581,237 $ 580,000 $ 580,000
387 299 484 300 500
519,059 549,566 581,721 580,300 580,500
458,904 546,545 484,968 499,350 604,000
30,000 30,000 30,000 30,000 30,000
0 0 68,000 60,650 0
488,904 576,545 582,968 590,000 634,000
Revenues over (under) expenditures 30,155 (26,979) (1,247) (9,700) (53,500)
Beginning fund balance 206,772 236,927 209,948 208,701 199,001
Ending fund balance $ 236,927 $ 209,948 $ 208,701 $ 199,001 $ 145,501
82
Fund: 106
Solid Waste Fund
Spokane Valley
2017 Budget
In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County
to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that
agreement was extended through November 16, 2014.
Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable,
and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer,
transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective
November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the
contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset
contract administrative costs and solid waste management within the city, including solid waste public educational
efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for
each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year
following the calendar year being measured. During 2016, the City received a payment in the amount of $56,035, which
was receipted in the Street Fund #101 to offset road maintenance costs.
The contract with Sunshine Recyclers does not include curbside pickup which remains optional for citizens and is
available by subscription through Waste Management and Sunshine Disposal, Inc.
During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste
program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials
and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and
disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the
Solid Waste Fund will reimburse the General Fund for these costs over a 5 -year period, which equates to a
payment of annually of $40,425 in the years 2015 through 2019.
Revenues
Sunshine administrative fee
Investment interest
Grant Proceeds
Transfer in - #001
Total revenues
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
0 $ 0 $ 125,000 $ 125,000 $ 125,000
0 0 0 0 0
0 0 0 53,500 26,800
0 60,000 0 0 0
0 60,000 125,000 178,500 151,800
Expenditures
Education & Contract Administration 0 52,661 49,040 138,075 111,375
Transfers out - #001 (reimbursement) 0 0 40,425 40,425 40,425
Total expenditures 0 52,661 89,465 178,500 151,800
Revenues over (under) expenditures 0 7,339 35,535 0 0
Beginning fund balance 0 0 7,339 42,874 42,874
Ending fund balance $ 0 $ 7,339 $ 42,874 $ 42,874 $ 42,874
83
Fund: 107
PEG Fund
Spokane Valley
2017 Budget
Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public
Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to
the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated
to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers
that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings
available on the City's website.
Revenues
Comcast PEG contribution
Investment interest
Transfer in from fund #001
Total revenues
Expenditures
PEG Reimbursement - CMTV
New City Hall Council Chambers
Capital Outlay
Total expenditures
Budget Summary
2013
Actual
2014
Actual
O $
0
0
0
2015
Actual
2016
Budget
2017
Budget
0 $ 81,806 $ 90,000 $ 80,000
O 0 0 0
O 267,333 0 0
O 349,139 90,000 80,000
O 0 0 117,000 0
O 0 0 25,000 250,000
O 0 47,957 12,500 12,500
O 0 47,957 154,500 262,500
Revenues over (under) expenditures 0 0 301,182 (64,500) (182,500)
Beginning fund balance 0 0 0 301,182 236,682
Ending fund balance $ 0 $ 0 $ 301,182 $ 236,682 $ 54,182
84
Fund: 120
CenterPlace Operating Reserve Fund
Spokane Valley
2017 Budget
The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited
tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of
constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating
reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of
CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for
reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through
December 1, 2033.
Revenues
Investment Interest
Transfers -in
Total revenues
Expenditures
Operations
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
Budget Summary
2013
Actual
2014
Actual
0 $
0
0
50,787
50,787
(50,787)
2015
Actual
O $
0
0
2016
Budget
0 $
0
0
2017
Budget
0 $
0
0
0
0
0
O 0 0 0
O 0 0 0
O 0 0 0
350,787 300,000 300,000 300,000 300,000
$ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000
Fund: 121
Service Level Stabilization Reserve Fund
Spokane Valley
2017 Budget
The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures
which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source
of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues
that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service.
If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring
expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance
minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current
$5.5 million balance or $3.29 million. This represents a Fiscal Policy of the City that is also stated in the City Manager's
2017 Budget Message located near the front of this budget document.
Revenues
Investment Interest
Transfer -in
Total revenues
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 6,971 $ 4,697 $ 8,590 $ 6,500 $ 21,900
0 0 0 0 0
6,971 4,697 8,590 6,500 21,900
Expenditures
Operations 0 0 0 0 0
Total expenditures 0 0 0 0 0
Revenues over (under) expenditures 6,971 4,697 8,590 6,500 21,900
Beginning fund balance 5,441,531 5,448,502 5,453,199 5,461,789 5,468,289
Ending fund balance $ 5,448,502 $ 5,453,199 $ 5,461,789 $ 5,468,289 $ 5,490,189
85
Fund: 122
Winter Weather Reserve Fund
Spokane Valley
2017 Budget
The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use
during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to
accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that
may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back
to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn
upon we actually budget the same $500,000 in both 2016 and 2017 even though we recognize there exists only $500,000
to address this issue if it should arise.
Revenues
Investment Interest
Transfer -in #001
FEMA Grant Proceeds
Total revenues
Expenditures
Snow removal
Total expenditures
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 677 $ 455 $ 833 $ 600 $ 600
0 0 0 16,418 0
0 0 0 38,510 0
677 455 833 55,528 600
O 0 60,381 500,000 500,000
O 0 60,381 500,000 500,000
Revenues over (under) expenditures 677 455 (59,548) (444,472) (499,400)
Beginning fund balance 502,888 503,565 504,020 444,472 500,000
Ending fund balance $ 503,565 $ 504,020 $ 444,472 $ 0 $ 600
Fund: 123
Civic Facility Replacement Fund
Spokane Valley
2017 Budget
This fund was initially created to set aside money for the eventual replacement of CenterPlace and the police precinct
building located on East Sprague Avenue, and the source of funds had in prior years been an annual transfer from
the General Fund. Beginning in 2013, however, the City made the decision to no longer set money aside in this fund for
future building replacements and instead decided to commit the entire fund balance of Fund #123 to a pavement preservation
program that is operated through Pavement Preservation Fund #311. This is in recognition of the fact that addressing
deteriorating streets in a timely manner is a much higher priority in the present than setting money aside for buildings that
will need replaced in the distant future. It was the City's conclusion that to both set money aside for the replacement of
CenterPlace now while at the same time repaying the 2014 LTGO bonds (see Fund #204 discussion) that were issued
to finance the construction of CenterPlace is essentially asking the same generation of taxpayers/citizens to pay for the
same structure twice - the initial construction and the replacement.
The $2.4 million fund balance that existed at the end of 2012 will be completely depleted due to transfers for pavement
preservation in 2016.
Revenues
Investment Interest
Transfers in- #001
Total revenues
Expenditures
Transfers out- #311
Total expenditures
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 1,608 $ 1,083 $ 1,323 $ 700 $
O 0 0 0
1,608 1,083 1,323 700
0
0
0
616,285 616,284 616,284 559,808 0
616,285 616,284 616,284 559,808 0
Revenues over(under)expenditures (614,677) (615,201) (614,961) (559,108) 0
Beginning fund balance 2,403,947 1,789,270 1,174,069 559,108 0
Ending fund balance $ 1,789,270 $ 1,174,069 $ 559,108 $ 0 $ 0
86
Fund: 204
Limited Tax General Obligation (LTGO) Bond - Debt Service Fund
Spokane Valley
2017 Budget
This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO)
bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges
the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and
statutory limitations pertaining to non -voted general obligations.
In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of
CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order
to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like
refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this
total:
• $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid
off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these
bonds are provided by the Spokane Public Facilities District. At January 1, 2017, the outstanding balance on this
portion of the bond issue will be $5,065,000.
• $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid
off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these
bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301
and #302). At January 1, 2017, the outstanding balance on this portion of the bond issue will be $995,000.
In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new
City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off
in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are
provided by transfers in from the General Fund. At January 1, 2017, the outstanding balance on the bond issue will be
$7,200,000.
Revenues
Spokane Public Facilities District
2014 LTGO Bond issue proceeds
Transfers in - #001
Transfers in - #301
Transfers in - #302
Total revenues
Expenditures
Debt Service Payment - CenterPlace
Debt Service Payment - Roads
Debt Service Payments - City Hall
2003 LTGO Bond retirement
2014 LTGO Bond issue costs
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
Budget Summary
2013
Actual
$ 437,120
0
0
92,951
92,952
2014
Actual
$ 441,520
7,661,000
0
93,152
93,151
2015
Actual
2016
Budget
2017
Budget
$ 373,800 $ 380,300 $ 379,750
0 0 0
0 198,734 397,350
82,150 83,400 79,426
82,150 83,400 79,425
623,023 8,288,823 538,100 745,834 935,951
437,120 441,520 374,083 380,300 379,750
185,903 186,303 164,017 166,800 162,900
O 0 0 198,734 397,350
O 7,549,000 0 0 0
O 112,000 0 0 0
623,023 8,288,823 538,100 745,834 940,000
0 0 0 0 (4,049)
4,049 4,049 4,049 4,049 4,049
$ 4,049 $ 4,049 $ 4,049 $ 4,049 $ 0
87
Fund: 301
REET 1 Capital Projects Fund
Spokane Valley
2017 Budget
This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax
(REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital
facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as:
those public works projects of a local government for planning, acquisition, construction, reconstruction, repair,
replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems;
traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law
enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities.
Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted
for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment
on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204.
Revenues
REET 1 - Taxes
Investment Interest
Total revenues
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 707,104 $ 790,781 $ 1,065,789 $ 1,000,000 $ 800,000
1,138 793 1,654 1,000 1,700
708,242 791,574 1,067,443 1,001,000 801,700
Expenditures
Transfers out - #204 92,951 89,559 82,150 83,400 79,426
Transfers out - #303 589,534 58,607 567,113 742,503 437,002
Transfers out - #311 (pavement preservation) 150,000 184,472 251,049 365,286 660,479
Transfers out - #314 (Barker Grade Separation) 0 0 0 20,000 280,079
Total expenditures 832,485 332,638 900,312 1,211,189 1,456,986
Revenues over (under) expenditures (124,243) 458,936 167,131 (210,189) (655,286)
Beginning fund balance 1,092,264 968,021 1,426,957 1,594,088 1,383,899
Ending fund balance $ 968,021 $ 1,426,957 $ 1,594,088 $ 1,383,899 $ 728,613
88
Fund: 302
REET 2 Capital Projects Fund
Spokane Valley
2017 Budget
This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise
tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under
the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their
comprehensive plan. RCW 82.46.035(5) defines "capital projects" as:
public works projects of a local govemment for planning, acquisition, construction, reconstruction, repair, replacement,
rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals,
bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction,
repair, rehabilitation, or improvement of parks.
Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for
street, water and sewer projects.
Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted
for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment
on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204.
Revenues
REET 2 - Taxes
Investment Interest
Total revenues
Expenditures
Transfers out - #101
Transfers out - #204
Transfers out - #303
Transfers out - #311 (pavement preservation)
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
Budget Summary
2013
Actual
$ 614,929
1,349
616,278
2014
Actual
$ 776,648
909
777,557
2015
Actual
$ 1,065,789
1,661
1,067,450
2016
Budget
$ 1,000,000
1,000
1,001,000
2017
Budget
$ 800,000
1,700
801,700
27,376 23 0 0 0
92,951 89,559 82,150 83,400 79,425
153,243 501,736 331,099 382,816 1,173,230
150,000 184,472 251,049 365,286 660,479
423,570 775,790 664,298 831,502 1,913,134
192,708 1,767 403,152 169,498 (1,111,434)
1,130,670 1,323,378 1,325,145 1,728,297 1,897,795
$ 1,323,378
$ 1,325,145 $ 1,728,297 $ 1,897,795 $ 786,361
89
Fund: 303
Street Capital Projects Fund
Spokane Valley
2017 Budget
The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year
Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically
cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2
Capital Projects Fund #302, and sometimes Stormwater Management Fund #402.
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
Revenues
Grant Proceeds $ 2,870,539 $ 1,825,974 $ 8,223,959 $ 8,149,606 $ 3,756,320
Developer Contribution 0 541 363,894 275,087 40,097
Miscellaneous 78 21 87 0 0
WSDOT - Safe Routes 604,811 0 0 0 0
Transfers in - #101 138 5,038 123,955 0 0
Transfers in -#301 589,535 29,647 567,113 742,503 437,002
Transfersin-#302 153,243 530,695 331,099 382,816 1,173,230
Transfers in - #311 77,720 0 0 0 0
Transfers in - #312 Appleway Landscaping 8,348 253,645 0 0 0
Transfers in - #312 Sullivan Rd W Bridge 0 443,688 42,730 1,467,779 10,000
Transfers in - #312 Pines Underpass Pinecroft 0 0 0 0 0
Transfers in - #312 Euclid Ave - Flora to Barker 0 0 0 50,000 1,750,000
Transfers in - #312 8th & Carnahan Intersection 0 0 0 415,000 0
Total revenues 4,304,412 3,089,249 9,652,837 11,482,791 7,166,649
Expenditures
005 Pines/Mansfield, Wilbur Rd. to Pines 228,275 0 0 0 0
060 Argonne Rd Corridor Upgrade SRTC 06-31 33,665 206,188 1,248,474 0 0
061 Pines (SR27) ITS Improvement SRTC 06-26 1,000,462 67 0 0 0
112 Indiana Ave. Extension - 3600 3,877 0 0 0 0
113 Indiana /Sullivan Intersection PCC 96,313 113 0 0 0
115 Sprague Ave Resurfacing -Evergreen to Sulliva 11,799 0 0 0 0
123 Mission Ave -Flora to Barker 5,647 40,012 37,956 332,566 500,000
141 Sullivan & Euclid PCC 0 49,556 9,848 1,981,060 2,150,000
142 Broadway @ Argonne/Mullan 73,792 3,564 17,771 0 0
145 Spokane Valley -Millwood Trail 429 1,924 0 0 0
146 24th Ave Sidewalk - Adams to Sullivan 270,962 0 0 0 0
149 In -House Design - Sidewalk Infill 187,148 288,304 8,177 5,000 0
154 Sidewalk & Transit Stop Accessibility 4,991 435 0 0 0
155 Sullivan Rd W Bridge Replacement 819,702 925,421 6,482,244 5,237,650 10,000
156 Mansfield Ave. Connection 137,578 669,533 712,689 5,000 0
159 University Rd / 1-90 Overpass Study 170,805 32,716 2,842 0 0
160 Evergreen - 16th to 32nd reconstruction 1,069 0 0 0 0
166 Pines Rd (SR27) & Grace Ave. Intersect study 28,093 50,516 47,322 491,331 333,224
167 City wide safety improvements 1,722 12,159 315,032 228,127 5,000
168 Wellesley Ave & Adams rd. sidewalk 638,773 3,318 0 0 0
169 Argonne/Mullan corridor safety - Indiana to Bro 53,463 558 0 0 0
(continued to next page)
90
Fund: 303
Street Capital Projects Fund
Spokane Valley
2017 Budget
2013
Actual
2014
Actual
2015
Actual
Expenditures, continued
170 Argonne Rd - Empire to Knox 118,990 0 0
171 Sprague aver ADA sdwlk improvement (Havar 100,316 0 0
175 Sullivan UP Tracks UC (SB) Resurfacing 175,955 0 0
176 Appleway Trail Design 103,303 0 0
177 Sullivan Road Corridor Traffic Study 38,139 106,305 19,332
181 Citywide Traffic Sign Upgrade 100,956 96,561 0
185 Appleway Landscaping - Phase 1 8,348 253,695 0
191 Vista Rd BNSF Xing Safety 4,880 48,501 190
196 8th Avenue - McKinnon to Fancher 0 264,439 396
201 ITS Infill Project Phase 1 (PE START 2014) 0 149 37,884
205 Sprague/Barker Intersection Improvement 0 191 13,132
206 Sprague/Long Sidewalk Project 0 7,513 304,933
207 Indiana & Evergreen Transit Access Improv. 0 0 3,345
210 Alcazar Driveway Reconstruction 0 7,902 0
211 Sullivan Trent to Wellesley 0 3,465 100,649
213 Sprague / Thierman Intersection 0 5,038 0
220 Houk-Sinto-Maxwell St Preservation 0 0 15,555
221 McDonald Rd Diet (16th to Mission) 0 0 7,229
222 Citywide Reflective Signal Backplates 0 0 0
223 Pines Rd Underpass @ BNSF & Trent 0 0 2,000
224 Mullan Rd Street Preservation Project 0 0 133,069
229 32nd Ave Preservation Project 0 0 0
234 Seth Woodard Sidewalk Improvements 0 0 6,204
238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 0 0 0
239 Bowdish Sidewalk - 8th to 12th 0 0 0
247 8th & Camahan Intersection Improvements 0 0 0
xxx N. Sullivan Corridor ITS Projects (PE start 201 0 0 0
249 Sullivan/Wellesley Intersection 0 0 0
250 9th Ave. Sidewalk 0 0 0
251 Euclid Ave. - Flora to Barker 0 0 0
xxx Contingency 0 0 0
xxx Argonne Rd. Preservation 0 0 123,955
STEP Projects (106,129,130,131,151,152) 236 0 0
Misc. Road Projects 814 0 0
Total expenditures 4,420,503 3,078,147 9,650,228 11,482,791 7,166,649
2016
Budget
0
0
0
0
0
0
0
0
0
271,357
0
5,000
0
0
0
0
0
559,200
40,500
0
0
0
361,000
350,000
400,000
415,000
0
0
0
50,000
750,000
0
0
0
2017
Budget
0
0
0
0
0
0
0
0
0
300,000
40,097
0
5,000
0
0
0
0
5,000
36,000
0
0
2,500
5,000
5,000
471,342
0
110,486
198,000
240,000
1,750,000
1,000,000
0
0
0
Revenues over (under) expenditures (116,091) 11,102 2,608 0 0
Beginning fund balance 177,918 61,827 72,930 75,538 75,538
Ending fund balance $ 61,827 $ 72,930 $ 75,538 $ 75,538 $ 75,538
91
Fund: 309
Park Capital Projects Fund
Spokane Valley
2017 Budget
The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing
typically consists of an annual transfer from the General Fund #001; however in some years the City will utilize money
set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and
the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project.
Revenues
Grant Proceeds
FEMA Grant Proceeds - Windstorm
Transfers in - #001 (General Fund)
Transfers in - #103 (Paths & Trails)
Transfers in - #105
Transfers in - #312 (Capital Reserve)
Investment Interest
Contributions and Donations
Total revenues
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 0 $ 0 $ 1,560 $ 410,132 $ 3,217,267
O 0 0 21,875 0
50,000 242,298 115,575 267,525 160,000
O 50,000 0 9,300 0
O 0 68,000 60,650 0
O 911,433 524,812 72,940 561,915
660 444 813 500 800
25,000 7,850 0 0 0
75,660 1,212,025 710,760 842,922 3,939,982
Expenditures
City entry sign
172 CenterPlace S. Landscape Development
176 Appleway Trail -Phase 1 (Univ. to Pines)
195 Discovery Playground equipment
203 5 Sand volleyball courts at Browns Park
208 Old Mission Trailhead
209 Park signs (3)
216 Edgecliff sewer connection
217 Edgecliff picnic shelter
225 Pocket dog park - phase 1
227 Appleway Trail (Pines to Evergreen)
231 Old Mission Trailhead Landscaping
232 Shade Structure: Discovery Park
237 Appleway Trail (Sullivan to Corbin)
241 Pocket dog park - phase 2
242 Browns Park Splashpad
243 Browns Park championship volleyball
244 Park signs (3)
245 Terrace View playground equip (Windstorm
Edgecliff Park Splashpad
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
0 0 0 70,000 0
9,131 0 0 0 0
0 961,482 524,569 9,300 0
16,172 51,280 0 0 0
0 14,390 241,480 0 0
0 49,798 68 0 0
0 19,319 0 0 0
0 9,518 0 0 0
0 7,297 104,257 0 0
0 0 108,436 400 0
0 0 1,803 206,297 1,925,957
0 0 47,066 0 0
0 0 36,340 0 0
0 0 0 276,775 1,853,225
0 0 0 81,300 0
0 0 0 146,500 0
0 0 0 60,650 0
0 0 0 20,500 0
O 0 0 59,100 0
O 0 0 0 125,000
25,303 1,113, 084 1,064,019 930,822 3,904,182
50,357 98,941 (353,259) (87,900) 35,800
302,422 352,779 451,720 98,461 10,561
$ 352,779 $ 451,720 $ 98,461 $ 10,561 $ 46,361
92
Fund: 310
Civic Facility Capital Projects Fund
Spokane Valley
2017 Budget
The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a
City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during
2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and
2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to
expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank
elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City
streets. At that time the City decided to completely reconstruct the effected streets rather than patch them.
In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition
of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land
acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to
construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct
a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the
event the Library District is unable to pass a bond by October 2017, they may sell the 2.82 acres parcel back to the City for
the original purchase price of $839,285.
In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual
construction of a new City Hall facility. These transfers continued in 2016:
• The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its
current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were
to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%.
• The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial,
grounds maintenance and snow removal, and operating and maintenance supplies.
The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General
Fund. These amounts will be transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the
current City Hall location in years in which the City has both a lease payment and a bond payment for the new City Hall building.
Budget Summary
2013
Actual
Revenues
Investment Interest $ 1,771
Sale of Land 0
Miscellaneous 0
Transfers in- #001:
2014
Actual
$ 1,193
839,285
0
2015
Actual
2016
Budget
2017
Budget
$ 2,113 $ 1,200 $ 1,200
0 0 0
0 0 0
-Future C.H. bond pmt> $434.6k lease pmt 0 0 67,600 72,500 0
-Future C.H. o&m costs 0 0 271,700 271,700 0
Transfers in- #312 0 0 58,324 0 0
Total revenues 1,771 840,478 399,737 345,400 1,200
Expenditures
West Gateway at Thierman 9,942 0 0 0 0
Transfers out- #001: 0 0 0 198,734 490,500
Professional services 0 22,831 0 0 0
Capital Outlay - City Hall 0 0 1,136,738 0 0
Total expenditures 9,942 22,831 1,136,738 198,734 490,500
Revenues over (under) expenditures (8,171) 817,647 (737,001) 146,666 (489,300)
Beginning fund balance 1,110,074 1,101,903 1,919,550 1,182,548 1,329,214
Ending fund balance $ 1,101,903 $ 1,919,550 $ 1,182,548 $ 1,329,214 $ 839,914
93
Fund: 311
Pavement Preservation Fund
Spokane Valley
2017 Budget
This fund was created during the 2011 Budget development process for the purpose of setting money aside for
yet to be determined street capital improvement projects. During the 2011 Budget the City Council opted to:
• Make an initial transfer of $500,000 from the Civic Facilities Capital Projects Fund #310, and additionally
transfer an amount equivalent to 40% of the General Fund's audited fund balance that exceeded $26,000,000 as
of December 31, 2010. The 2010 ending fund balance was $27,461,703 which resulted in an additional 2011
transfer of $584,681 ((=$27,461,703 - $26,000,000) x 40%) bringing the total transfers to $1,084,681. there were
no pavement preservation expenditures from this fund in 2011.
• In the 2012 Budget the City Council opted to transfer 100% of the General Fund unreserved fund balance in excess
of $26,000,000 to Fund #311 which computed out to $2,045,203 (_ $28,045,203 - $26,000,000). Pavement
preservation expenditures in 2012 totaled $2,181,451.
• In the 2013 Budget development process the City committed to finance pavement preservation at a level equivalent
to 6% of 2013 General Fund recurring expenditures which computed out to $2,054,141 (_ $34,235,677 x 6%). This
was funded with an appropriation of $855,857 directly from the General Fund plus an additional appropriation of
$1,198,284 in Fund #311. Sources of financing for the fund #311 appropriation included transfers -in from Fund #101
of $282,000; #123 of $616,284; #301 of $150,000 and #302 of $150,000. With an additional $35,945 in grant
revenue this brought total 2013 pavement preservation revenues to $2,092,886, which financed $2,243,010
in projects in 2013 (=$855,857 in Fund #001 and $1,387,153 in Fund #311).
• In the 2014 Budget development process the City again committed to finance pavement preservation at a level
equivalent to 6% of General Fund recurring expenditures which computed out to $2,156,051 (=$35,934,187 x 6%).
This was financed with transfers from a number of City funds including $888,823 from the General Fund #001;
$282,000 from Fund #101; $616,284 from Fund #123; $184,472 from Fund #301 and $184,472 from Fund #302.
With an additional $2,042,665 in grant revenue this brought total 2014 pavement preservation revenues to
$4,200,619, which helped finance $3,077,215 of projects in 2014.
• In the 2015 Budget development process the City again committed to finance pavement preservation at a level
equivalent to 6% of General Fund recurring expenditures which computed out to $2,245,133 (=$37,418,882 x 6%).
This was financed with transfers from a number of City funds including $920,000 from the General Fund #001;
$206,618 from Fund #101; $616,284 from Fund #123; $251,049 from Fund #301 and $251,049 from Fund #302.
With an additional $835,224 of grant revenue this brought total 2015 pavement preservation revenues to
$3,083,613, which helped finance $2,400,407 of projects in 2015.
• In the 2016 Budget development process the City again committed to finance pavement preservation at a level
equivalent to 6% of General Fund recurring expenditures which computed out to $2,301,500 (=$38,357,999 x 6%).
This was financed with transfers from a number of City funds including $943,800 from the General Fund #001;
$67,342 from Fund #101; $559,808 from Fund #123; $365,286 from Fund #301 and $365,286 from Fund #302.
With an additional $2,063,000 of grant revenue this brings anticipated 2016 pavement preservation revenues to
$4,364,522, which are anticipated to finance $4,500,000 of projects in 2016.
• The 2017 Budget is again being developed to set aside City funds equivalent to 6% of General Fund recurring
expenditures which computes out to $2,341,500 (=$39,039,477 x 6%). This is being financed with transfers from a
number of City funds including $953,200 from the General Fund #001; $67,342 from Fund #101; $660,479 from Fund
#301 and $660,479 from Fund #302. With an additional $340,800 of grant revenue this brings anticipated 2017
pavement preservation revenues to $2,682,300. The 2017 Budget is anticipated to finance $3,000,000 of projects
in 2017.
The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808. In order to maintain the City's practice
of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures,
the City will have to rely more heavily on the REET funds going forward. We have determined that the 2017 funding level of
$2,341,500 is sustainable through 2021 assuming a General Fund contribution of $953,200, a Street Fund contribution of
$67,342, and a collective contribution of $1,320,958 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital
Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become
available.
Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any
money not expended in a given year will remain in the fund and will be available for re -appropriation in subsequent
years.
(continued to next page)
94
Fund: 311
Pavement Preservation Fund
Spokane Valley
2017 Budget
Please see the following page for a list of proposed / potential projects in 2017.
Revenues
Transfers in - #001
Transfers in - #101
Transfers in - #123
Transfers in - #301
Transfers in - #302
Investment Interest
Grants
Miscellaneous
Total revenues
Expenditures
Pavement preservation
Pre -project GeoTech
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
Budget Summary
2013
Actual
$ 0
282,000
616,284
150,000
150,000
2,750
35,945
50
2014
Actual
$ 888,823
282,000
616,284
184,472
184,472
1,853
2,042,715
0
1,237,029 4,200,619
1,387,153 3,021,922
0 55,293
1,387,153 3,077,215
(150,124) 1,123,404
948,733 798,609
$ 798,609 $ 1,922,013
2015
Actual
$ 920,000
206,618
616,284
251,049
251,049
3,389
835,224
0
2016
Budget
$ 943,800
67,342
559,808
365,286
365,286
0
2,063,000
0
2017
Budget
$ 953,200
67,342
0
660,479
660,479
0
340,800
0
3,083,613 4,364,522 2,682,300
2,358,976 4,500,000 3,000,000
41,432 50,000 50,000
2,400,407 4,550,000 3,050,000
683,206 (185,478) (367,700)
1,922,013 2,605,219 2,419,741
$ 2,605,219 $ 2,419,741 $ 2,052,041
(continued to next page)
95
Fund: 311 Pavement Preservation Fund Spokane Valley
2017 Budget
Based upon recommendations in the Pavement Management Plan Update along with field verification by Public
Works staff we are recommending the following preliminary project list of pavement preservation projects in 2017:
ARTERIAL STREETS
FROM
TO
Dishman Mica (NB Lanes)
8th
Appleway Blvd
8th Ave
Havana
Dearborn
8th Ave
Carnahan
McKinnon
Mission
Pines
Evergreen
Indiana
Mirabeau
Evergreen
RESIDENTIAL STREETS
FROM
TO
Saltese Road
Houk Road
McDonald Road
Saltese Road
McDonald Road
24th Ave
Fox, Fox Ct
37th
35th
2nd Ave, Best to End
Best Road
East of Adam, End
Contingency Prosect List
ARTERIAL STREETS
FROM
TO
University Road
16th Ave
24th Ave
University Road
24th Ave
Dishman Mica
RESIDENTIAL STREETS
FROM
TO
28th Ave
Dishman Mica
Bowdish Road
Skipworth Rd
24th Ave
16th Ave
Walnut Rd
16th Ave
8th Ave
Please note: Further investigation, testing and evaluation will be necessary to finalize these lists.
96
Fund: 312
Capital Reserve Fund
Spokane Valley
2017 Budget
This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined
capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 and this was followed
with a 2014 General Fund transfer of $2,443,507, 2015 General Fund transfer of $1,783,512, and 2016 General Fund transfer
of $1,828,723. Projects approved by City Council from this fund thus far have included:
• $21,139 for business route signage in 2013
• $57,601 for Balfour Park / Library site development
• $261,993 for Appleway Landscaping
• $2,320,000 for the City's share of the $15.3 million Sullivan Road West Bridge Replacement
• $2,410,573 for construction of various sections of the Appleway Trail.
• $5,199,664 for construction of a new City Hall building.
Commitments to future projects include:
• $700,000 towards a Barker Road / BNSF Grade Separation project.
• $500,000 towards a Pines Road / BNSF Grade Separation project.
• $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer.
Future projects are yet to be determined.
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
Revenues
Transfers in #001 $ 7,826,207 $ 2,443,507 $ 1,783,512 $ 1,828,723 $ 0
Developer Contribution 3,180 4,675 0 0 0
Investment Interest 0 0 0 0 1,000
Total revenues 7,829,387 2,448,182 1,783,512 1,828,723 1,000
Expenditures
Business Route Signage 21,139 0 0 0 0
Balfour Park / Library site development 57,601 0 0 0 0
Transfers out #303 - Appleway Landscaping 8,348 253,645 0 0 0
Transfers out #303 - Pines Rd Underpass 0 0 0 0 0
Transfers out #303 - Sullivan Rd W Bridge 0 443,688 42,730 1,467,779 10,000
Transfers out #303 - Euclid Ave - Flora to Bat 0 0 0 50,000 1,750,000
Transfers out #303 - 8th & Camahan Intersec 0 0 0 415,000 0
Transfers out #309 - Appleway Trail -Univ to I 0 911,433 524,812 0 0
Transfers out #309 - Appleway Trail -Pines-E 0 0 0 27,850 260,005
Transfers out #309 - Appleway Trail -Sullivan. 0 0 0 45,090 301,910
Transfers out #310 - City Hall 0 0 58,324 0 0
Transfers out #313 - City Hall 0 0 5,162,764 0 0
Transfers out #314 - Pines Grade Separation 0 0 0 500,000 0
Total expenditures 87,088 1,608,766 5,788,630 2,505,719 2,321,915
Revenues over (under) expenditures 7,742,299 839,416 (4,005,118) (676,996) (2,320,915)
Beginning fund balance 0 7,742,299 8,581,715 4,576,597 3,899,601
Ending fund balance $ 7,742,299 $ 8,581,715 $ 4,576,597 $ 3,899,601 $ 1,578,686
97
Fund: 313
City Hall Construction Fund
Spokane Valley
2017 Budget
This fund was created to account for the architectural and construction costs for a City Hall building. The building is
anticipated to be completed in Fall of 2017. Funding for the construction will come from a combination of an interfund transfer
from the Capital Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of $7.9 million. Land for
the building site was acquired in 2015 through a purchase in the Civic Facilities Fund #310.
Revenues
Transfers in #312
Investment Interest
Budget Summary
2013
Actual
$
2014
Actual
2015
Actual
2016
Budget
2017
Budget
0 $ 0 $ 5,162,764 $ 7,946,088 $
0 0 0 0
Total revenues 0 0 5,162,764 7,946,088
0
0
0
Expenditures
Capital Outlay - City Hall 0 0 373,718 7,294,400 5,344,219
2016 LTGO Bond Issue Costs 0 0 0 96,515
Total expenditures 0 0 373,718 7,390,915 5,344,219
Revenues over (under) expenditures 0 0 4,789,046 555,173 (5,344,219)
Beginning fund balance 0 0 0 4,789,046 5,344,219
Ending fund balance $ 0 $ 0 $ 4,789,046 $ 5,344,219 $ 0
98
Fund: 314
Railroad Grade Separation Projects Fund
Spokane Valley
2017 Budget
This fund was created to account for the design and construction costs of various railroad grade separation projects that
are included in the Bridging the Valley concept. Due to the anticipated size, scope, and duration of these projects, managing
them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the
other projects in the Street Capital Projects Fund #303 as well as keeping these projects from skewing the average volume
of activity in Fund #303. Revenues for this fund consist of grant proceeds and transfers in from other City funds, such as
the General Fund #001, the REET 1 Capital Project Fund #301 and the Capital Reserve Fund #312. Expenditures in the
years of 2016 and 2017 are related to right-of-way acquisition and design costs for the Pines Road Underpass project
and the Barker Road Overpass project.
Revenues
Grant Proceeds
Transfers in #001
Transfers in #301
Transfers in #312
Total revenues
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
0 $ 0 $ 0 $ 230,000 $ 489,921
0 0 0 0 1,200,000
0 0 0 20,000 280,079
0 0 0 500,000 0
0
0 0 750,000 1,970,000
Expenditures
Barker BNSF Grade Separation 0 0 0 250,000 770,000
Pines Rd Underpass 0 0 0 500,000 1,200,000
Total expenditures 0 0 0 750,000 1,970,000
Revenues over (under) expenditures 0 0 0 0 0
Beginning fund balance 0 0 0 0 0
Ending fund balance $ 0 $ 0 $ 0 $ 0 $ 0
99
Fund: 402
Stormwater Management Fund
Spokane Valley
2017 Budget
The purpose of the Stormwater Management Fund is to account for the funds related to the maintenance, improvement and
expansion of the City's storm sewer system. The revenue for this fund originates from a Stormwater fee collected on
behalf of the City by Spokane County. The annual fee is $21 for each single family unit and $21 per each 3,160 square feet
of impervious surface for all other properties. Each increment of 3,160 square feet is know as an equivalent residential
unit (ERU).
Accomplishments for 2016
• Completed small works projects per the Stormwater CIP.
• Completed design and construction of stormwater capital projects in the current CIP.
• Started an evaluation of the Stormwater Management Program Plan to meet permit requirements.
• Worked with State agencies to provide a canopy for Spokane Valley Regional Decant Facility for year-round
operations.
• Led and participated with Eastern Washington jurisdictions to meet effectiveness study requirements.
• Coordinated public education and outreach for stormwater quality awareness with other area agencies.
• Monitored the Spokane River Toxics Task Force and the Idaho Washington Aquifer Collaborative for stormwater
impacts.
Goals for 2017
• Continue to work on applying for appropriate and applicable stormwater grants that will help the City keep costs low.
• Provide planning and design efforts for continued disconnection of stormwater piping to creeks, streams,
and drainages.
• Continue work on possible stormwater upgrades and swale design along Appleway near University.
• Continue to lead a coordinated effort to complete permit required effectiveness studies with the best return on
investment.
• Evaluate the storm drain cleaning program, recommend cost saving improvements, and bid new contract for 2018.
• Complete small works project per the Stormwater CIP.
• Initiate field testing of a GIS -driven maintenance management program to lower risk of mistakes and increase
efficiencies.
Personnel - FTE Equivalents
Engineer
Engineering Technician II
Assistant Engineer
Maintenance/Construction Inspector
Planning Grants Engineer
Interns
Budget Summary
2013
Actual
1.0
1.0
1.0
1.5
0.0
4.50
2014
Actual
1.0
1.0
1.0
1.5
0.25
4.75
2015
Actual
1.0
1.0
1.0
1.15
0.25
4.40
2.0 2.0 2.0
2016
Budget
1.0
1.0
1.0
1.15
0.25
4.40
2017
Budget
1.0
1.0
1.0
1.15
0.25
4.40
2.0 2.0
(continued to next page)
100
Fund: 402
Stormwater Management Fund
Spokane Valley
2017 Budget
Budget Summary, continued
Recurring Activity 2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
Revenues
StormwaterManagementfees $ 1,869,081 $ 1,918,404 $ 1,861,368 $ 1,870,000 $ 1,860,000
Investment Interest 1,992 1,342 2,455 1,500 2,500
Miscellaneous & Grants Revenue 4,144 0 543,332 0 0
1,875,217 1,919,746 2,407,155 1,871,500 1,862,500
Expenditures
Wages, Payroll Taxes & Benefits 429,853 347,503 409,709 514,132 546,421
Supplies 10,954 8,388 30,222 15,900 15,425
Services & Charges 1,169,168 985,446 1,259,766 1,113,683 1,111,076
Intergovernmental Services 25,726 204,256 241,852 67,000 50,000
Transfers out - #001 13,400 13,400 13,400 13,400 13,400
Transfers out - #501 0 0 0 11,000 12,750
1,649,101 1,558,993 1,954,949 1,735,115 1,749,072
Recurring revenues over (under)
Recurring Expenditures
226,116 360,753 452,206 136,385 113,428
Nonrecurring Activity
Revenues
Grant proceeds 233,165 76,097 0 175,000 210,000
FEMA Grant Proceeds - Windstorm 0 0 0 48,800 0
233,165 76,097 0 223,800 210,000
Expenditures
Capital - Various Projects 834,941 103,307 0 151,100 450,000
Effectiveness study 0 0 0 175,000 210,000
Watershed studies 0 0 0 0 50,000
Maintenance facility storage unit 0 0 0 5,000 0
Storm -related street sweeping 0 0 0 50,000 0
Transfers out - #303 423 0 0 0 0
Transfers out - #403 (DOE for Decant Prop 0 50,125 0 0 0
Transfers out - #403 0 120,000 0 0 0
Transfers out - #501 (new pickup) 0 25,843 0 0 0
835,364 299,275 0 381,100 710,000
Nonrecurring revenues over (under)
Nonrecurring Expenditures (602,199) (223,178) 0 (157,300) (500,000)
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures $ (376,083) $ 137,575 452,206 (20,915) (386,572)
Beginning working capital 1,444,719 1,896,925 1,876,010
Ending working capital $ 1,896,925 $ 1,876,010 $ 1,489,438
101
Fund: 403
Aquifer Protection Area Fund
Spokane Valley
2017 Budget
In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA)
as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the
APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake,
Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal
boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval.
All fees are collected by Spokane County and include:
• An annual fee of $15 per household for the withdrawal of water from properties within the APA.
• An annual fee of $15 per household for on-site sewage disposal within the APA.
• For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size.
In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that
authorized the County to collect and retain APA fees through 2010 for a variety of projects including:
• up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base
management related to monitoring of septic tanks and their potential impact on water quality in the Spokane
Valley Rathdrum Prairie Aquifer.
• a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems.
In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees
remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed
annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in
unincorporated areas, the City and City of Spokane.
The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are
designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a
variety of capital projects.
Revenues
Spokane County
Grant DOE - Decant Facility
Grant DOT - Decant Facility
Grant DOE - Broadway Retrofits
Grant DOE - Sprague UIC Elimination
Miscellaneous
Transfers in - #402 (Stormwater)
Total Revenues
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 484,343 $ 461,828 $ 533,593 $ 400,000 $ 460,000
203,609 550,710 0 0 0
85,221 100,000 0 0 0
O 49,203 0 0 0
570,331 0 1,036,603 0 0
150 0 0 0 0
O 170,125 0 0 0
1,343,654
1,331,866 1,570,196
400,000 460,000
Expenditures
Broadway Retrofit 0 41,114 0 0 0
Construction- Decant Facility 299,319 893,514 0 0 0
SE Yardley Retrofits 7,109 728,565 0 0 0
Capital - Various projects 0 0 0 425,000 530,000
Sprague Swales 0 510 0 0 0
Depreciation Expense - Cap Imp 0 0 125,599 0 0
Transfers out - #402 0 0 120,000 0 0
Total Expenditures 306,428 1,663,703 245,599 425,000 530,000
Revenues over (under) expenditures $ 1,037,226 $ (331,837) 1,324,597 (25,000) (70,000)
Beginning working capital (402,937) 921,660 896,660
Ending working capital $ 921,660 $ 896,660 $ 826,660
102
Fund: 501
Equipment Rental & Replacement Fund
Spokane Valley
2017 Budget
The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds
necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City
department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle
and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement
costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be
difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the
fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and
transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then
begin paying a replacement fee spread out over the estimated useful life of the new vehicle.
The 2017 Budget includes a new CenterPlace Kitchen Reserve that will be established through a transfer in from the
General Fund in the amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated
replacement cost of the significant kitchen appliances and equipment at CenterPlace.
Snow Plow Replacement Program
The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the
trucks are equipped with 1,000 -gallon tanks for placement of liquid deicer. Over the past five years the City has
continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in
snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside
roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately
12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve
as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven
plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways
can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed
in case of a mechanical breakdown or an accident during a winter storm event.
The 2016 Budget included the purchase of a tandem axle plow truck with a sander for approximately $225,000. Future
replacements will be single axle plows with an estimated cost of $200,000 per plow.
Snow Plow Fleet
Truck#
Model Year
YR Acquired
Age at Retirement
Replacement Yr
Notes
206
1996
2009
26
2022
Existing Fleet
(9) Snow Plows
207
1997
2009
28
2025
204
1995
2009
33
2028
203
1995
2009
36
2031
205
1996
2009
38
2034
208
1997
2009
40
2037
209
1998
2011
42
2040
211
2000
2012
43
2043
210
2010
2011
36
2046
212
2016
2016
33
2049
Truck 206 becomes a backup
213
2019
2019
33
2052
Truck 207 becomes a backup
214
2022
2022
33
2055
Truck 204 becomes a backup / 206 is retired
215
2025
2025
33
2058
Truck 203 becomes a backup / 207 is retired
216
2028
2028
33
2061
Truck 205 becomes a backup / 204 is retired
217
2031
2031
33
2064
Truck 208 becomes a backup / 203 is retired
218
2034
2034
33
2067
Truck 209 becomes a backup / 205 is retired
219
2037
2037
33
2070
Truck 211 becomes a backup / 208 is retired
220
2040
2040
33
2073
Truck 210 becomes a backup / 209 is retired
221
2043
2043
33
2076
Truck 212 becomes a backup / 211 is retired
(continued to next page)
103
Fund: 501
Equipment Rental & Replacement Fund
Spokane Valley
2017 Budget
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
Revenues
Interfund Equip & Vehicle Lease $ 177,744 $ 102,744 $ 35,544 $ 106,000 $ 146,429
Transfers in - #001 (CenterPlace kitchen re 0 0 0 0 36,600
Transfers in - #101 (replacements) 0 25,849 0 0 0
Transfers in - #402 (addtl' pickup) 0 25,843 0 0 0
Investment Interest 1,176 792 1,449 1,000 2,000
Total Revenues 178,920 155,228 36,993 107,000 185,029
Expenditures
Computer replacement lease 0 0 0 0 0
Software/Hardware replacement 0 0 0 0 0
Snow plow replacement 0 0 0 225,000 0
Vehicle Replacement 48,750 9,799 16,144 105,000 0
Total Expenditures 48,750 9,799 16,144 330,000 0
Revenues over (under) expenditures $ 130,170 145,429 20,849 (223,000) 185,029
Beginning working capital 1,082,719 1,228,148 1,248,997 1,025,997
Ending working capital $ 1,228,148 $ 1,248,997 $ 1,025,997 $ 1,211,026
104
Fund: 502
Risk Management Fund
Spokane Valley
2017 Budget
The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to,
and destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims
filed by former employees through the State of Washington. The Risk Management Fund was established to account
for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer
of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our
insurance provider, the Washington Cities Insurance Authority (VVCIA).
Revenues
Transfers in - #001
Investment Interest
Total Revenues
Expenditures
Auto & Property insurance
Unemployment Claims
Miscellaneous
Total Expenditures
Budget Summary
2013
Actual
2014
Actual
2015
Actual
2016
Budget
2017
Budget
$ 319,000 $ 325,000 $ 325,000 $ 325,000 $ 350,000
7 5 8 0 0
319,007 325,005 325,008 325,000 350,000
263,922 272,435 284,112 325,000 350,000
14,126 8,532 14,722 0 0
0 0 0 0 0
278,048 280,967 298,834 325,000 350,000
Revenues over (under) expenditures 40,959 44,038 26,174 0 0
Beginning working capital 83,212 124,171 168,209 194,383 194,383
Ending working capital $ 124,171 $ 168,209 $ 194,383 $ 194,383 $ 194,383
105
CITY OF SPOKANE VALLEY, WA
Capital Expenditures for 2017
Total Capital Expenditures and Related Financing 23,577,550 1,790,000
360,000
262,500
717,081 1,173,230
125,000 3,000,000 2,321,915 5,344,219
450,000
530,000
0 7,463,508
40,097
1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified.
- Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project.
106
SOURCE OF FUNDS
#001
#101
#107
#301
#302
#309
#311
#312
#313
#402
#403
#501
2017
REET1
REET2
Park
City
Aquifer
Equipment
Expenditure
Capital
Capital
Capital
Pavement
Capital
Hall
Stormwater
Protection
Rental &
Developer
Capital Outlay Description
Budget
General
Street
PEG
Projects
Projects
Projects
Preservatior
Reserve
Construction
Management
Area
Replacemen
Grants
Contributions
#001 General Fund
100,000
100,000
- IT capital replacements
- CAD / RMS System - Police Dept.
145,000
145,000
- CenterPlace Great Room audioNisual equip.
345,000
345,000
Subtotal
590,000
590,0001 01 1 01 01
01
01
01
01 01
01
01
01 0
#101 Street Fund
40,000
40,000
- Signal detection replacement
- Traffic signal replacement
200,000
200,000
- Durable striping at Trent & Argonne
75,000
75,000
- Spare traffic signal equipment
30,000
30,000
- Battery backups for intersections
15,000
15,000
Subtotal
360,000
0 1 360,0001 0 1 0 00
01
0
1 0 1 0
1 0
1 0
1 0 I 0
#107 PEG Fund
12,500
12,500
- PEG Capital outlay
- New City Hall Council Chambers
250,000
250,000
Subtotal
262,500
01 0 L 262,500 1 01 01
01
OJ
01
0 L 01
01
01
01 0
#303 Street Capital Projects Fund
500,000
67,500
432,500
123 Mission Ave - Flora to barker
141 Sullivan Rd/Euclid PCC (PE/RW)
2,150,000
951,730
1,198,270
155 Sullivan Rd W Bridge Replacement
10,000
10,000
166 Pines Rd (SR27) & Grace Ave. Intersection Safety
333,224
333,224
167 Citywide Safety Improvements
5,000
5,000
201 ITS Infill Project Phase 1
300,000
74,614
225,386
205 Sprague/Barker Intersection Improvements
40,097
40,097
207 Indiana & Evergreen Transit Access Imp
5,000
5,000
221 McDonald Rd Diet (16th to Mission)
5,000
5,000
222 Citywide Reflective Signal Backplates
36,000
900
35,100
229 32nd Ave Preservation Project
2,500
2,500
234 Seth Woodard Elem Sidewalk Improvement
5,000
5,000
238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal
5,000
1,000
4,000
239 Bowdish Sidewalk - 8th to 12th
471,342
207,342
264,000
xxx N. Sullivan Corridor ITS Project
110,486
14,916
95,570
xxx Euclid Ave - Flora to Barker
1,750,000
1,750,000
xxx 9th Ave. Sidewalk
240,000
48,000
192,000
xxx Sullivan/Wellesley Intersection
198,000
26,730
171,270
Contingency 1
1,000,000
100,000 100,000
800,000
Subtotal
7,166,649
01 01 01 437,0021 1,173,2301
01
0
1,760,000
01 01
01
01
3,756,3201 40,097
#309 Parks Capital Projects Fund
1,925,957
260,005
1,665,952
227 Appleway Trail - Pines to Evergreen
237 Appleway Trail - Sullivan to Corbin
1,853,225
301,910
1,551,315
- Edgecliff Park Splashpad
125,000
125,000
Subtotal
3,904,182■
01 01 01 01 01
125,0001
01
561,9151
01 01
01
01
3,217,2671 0
#311 Pavement Preservation Fund
3,000,000
3,000,000
- Pavement preservation
Subtotal
3,000,000
01 01 01 01 01
01
3,000,000
01
01 01
01
01
01 0
#313 City Hall Construction Fund
5,344,219
5,344,219
215 City Hall
5,344,219
0 I 01 01 01 01
01
01
01
5,344,219 1 01
01
01
01 0
#314 Grade Separation Fund
770,000
280,079
489,921
143 Barker BNSF Grade Separation
223 Pines Rd Underpass @ BNSF & Trent
1,200,000
1,200,000
1,970,000
1,200,000 1 01 01 280,079 1 01
01
0
01
0 1 01
01
01
489,921 1 0
#402 Stormwater Management Fund
450,000
450,000
- Capital - various projects
Subtotal
450,000
01 01 01 01 01
01
0
01
01 450,0001
01
01
01 0
#403 Aquifer Protection Area Fund
530,000
530,000
- Capital - various projects
Subtotal
530,000
01 01 01 01 01
01
0
01
01 01
530,0001
01
01 0
Total Capital Expenditures and Related Financing 23,577,550 1,790,000
360,000
262,500
717,081 1,173,230
125,000 3,000,000 2,321,915 5,344,219
450,000
530,000
0 7,463,508
40,097
1 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified.
- Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project.
106
#001 - General Fund
City Manager / City Clerk
Legal
Deputy City Manager
Finance
Human Resources
Public Works
City Hall Operations & Maintenance
CED - Administration
CED - Economic Development
CED - Development Services
CED - Engineering
CED - Planning
CED - Building
Parks & Rec - Admin
Parks & Rec - Recreation
Parks & Rec - Senior Center
Parks & Rec - CenterPlace
CITY OF SPOKANE VALLEY, WA
Full Time Equivalent Employees
2011
2012
Adopted
2013 I 2014
2015
2016
Proposed
2017
Difference from
2016 to 2017
+ (-)
5 5 5 5 5 5 5 0.000
3 3 3 3 3 3 3 0.000
6 7 6 6 6 6 6 0.000
11 11 10.75 11.75 11.75 11.75 11.75 0.000
2 2 2 2 2 2 2 0.000
7.5 7 7 7.375 7.375 7.375 7.375 0.000
0 0 0 0 0 0 1 1.000 (1)
3 3 2 2 2 2 2 0.000
0 0 0 0 2.5 2.65 3.65 1.000 (2)
0 0 0 0 11 11 10 (1.000) (2)
6 6 8 7 0 0 0 0.000
8.5 8.5 8 8 0 0 0 0.000
12.75 12.75 11.5 12.5 14 14 14 0.000
2 2 2 2 2 2 2 0.000
1 1 1 1 1 1 1 0.000
1 1 1 1 1 1 1 0.000
5 5 5 5 5 5 5 0.000
Total General Fund 73.750 74.250 72.250 73.625 73.625 73.775 74.775 1.000
#101 - Street Fund 4.5 5 5 5.375 5.725 5.725 5.725 0.000
#303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 0.000
#402 - Stormwater Fund 4.5 4.5 4.5 4.75 4.4 4.4 4.4 0.000
Total FTEs 86.250 87.250 85.250 87.250 87.250 87.400 88.400 1.000
(1) Reflects increase of one FTE for operations and maintenance of the new
City Hall building.
(2) Reflects the transfer of an employee from one division to another.
107
2016 Work Force Comparison
The 31 Washington Communities with a Population of
30,000 to 100,000
CITY
POPULATION
FULL-TIME
PART-TIME
Bellingham
84,850
741
47
Yakima
93,410
694
17
Redmond
60,560
608
19
Kirkland
84,680
583
24
Olympia
51,600
547
14
Richland
53,410
454
26
Auburn
77,060
425
1
Kennewick
79,120
369
4
Lynnwood
36,590
339
6
Pasco
70,560
337
2
Federal Way
93,670
308
8
Bothell
43,980
299
7
Bremerton
40,500
296
19
Longview
37,230
296
8
Marysville
64,940
261
9
Walla Walla
33,340
260
14
Lacey
47,540
260
1
Puyallup
39,850
253
10
Issaquah
34,590
235
8
Edmonds
40,900
220
5
Lakewood
58,800
203
7
Mount Vernon
33,730
200
29
Pullman
32,650
199
34
Wenatchee
33,510
145
3
Shoreline
54,990
127
10
Des Moines
30,570
116
12
Sammamish
61,250
86
5
Spokane Valley
94,160
85
2
Burien
50,000
63
5
Lake Stevens
30,900
63
2
University Place
32,230
44
8
AVE RAGE
294
12
Source: Association of Washington Cities Survey: 2016 Participant Data - Cities and Towns
(1) Did not respond in 2016. Employee counts are 2015 statistics.
108
EMPLOYEE POSITION CLASSIFICATION
MONTHLY SALARY SCHEDULE
Salary Schedule
Effective January 1, 2017
Position Title
Grade
2017 Range
City Manager
Unclassified
Deputy City Manager
21-22
8,888.39 - 14,535.51
City Attorney
21
8,888.39 - 13,082.08
Community Development Director
21
8,888.39 - 13,082.08
Finance Director
21
8,888.39 - 13,082.08
Public Works Director
21
8,888.39 - 13,082.08
Parks and Recreation Director
19
7,199.37 - 10,597.37
Human Resources Manager
18
6,480.26 - 9,537.16
Planning Manager
18
6,480.26 - 9,537.16
Building Official
18
6,480.26 - 9,537.16
Capital Improvements Program Manager
18
6,480.26 - 9,537.16
Development Services Manager
18
6,480.26 - 9,537.16
Deputy City Attorney
18
6,480.26 - 9,537.16
Senior Engineer - Traffic and CIP
17
5,831.91 - 8,583.09
Accounting Manager
17
5,831.91 - 8,583.09
City Clerk
16
5,248.20 - 7,724.29
Engineer
16
5,248.20 - 7,724.29
Senior Plans Examiner
16
5,248.20 - 7,724.29
Public Works Superintendent
16
5,248.20 - 7,724.29
Senior Administrative Analyst
16
5,248.20 - 7,724.29
Senior Planner
16
5,248.20 - 7,724.29
Development Services Coordinator
16
5,248.20 - 7,724.29
GIS/Database Administrator
16
5,248.20 - 7,724.29
Associate Planner
15
4,724.02 - 6,952.33
Assistant Engineer
15
4,724.02 - 6,952.33
IT Specialist
15
4,724.02 - 6,952.33
Engineering Technician II
15
4,724.02 - 6,952.33
Economic Development Project Specialist
15
4,724.02 - 6,952.33
Human Resource Analyst
14
4,251.88 - 6,257.58
Accountant/Budget Analyst
14
4,251.88 - 6,257.58
Administrative Analyst
14
4,251.88 - 6,257.58
CenterPlace Coordinator
14
4,251.88 - 6,257.58
Planner
14
4,251.88 - 6,257.58
Building Inspector II
14
4,251.88 - 6,257.58
Plans Examiner
14
4,251.88 - 6,257.58
Public Information Officer
14
4,251.88 - 6,257.58
Engineering Technician I
14
4,251.88 - 6,257.58
Senior Permit Specialist
14
4,251.88 - 6,257.58
Code Enforcement Officer
14
4,251.88 - 6,257.58
Maintenance/Construction Inspector
13-14
3,826.38 - 6,257.58
Recreation Coordinator
13-14
3,826.38 - 6,257.58
Customer Relations/Facilities Coordinator
13
3,826.38 - 5,631.60
Building Inspector I
13
3,826.38 - 5,631.60
Executive Assistant
13
3,826.38 - 5,631.60
Planning Technician
13
3,826.38 - 5,631.60
Deputy City Clerk
12-13
3,445.00 - 5,631.60
Senior Center Specialist
12-13
3,445.00 - 5,631.60
Human Resources Technician
12-13
3,445.00 - 5,631.60
Permit Facilitator
12
3,445.00 - 5,068.32
Help Desk Technician
12
3,445.00 - 5,068.32
Administrative Assistant
11-12
3,099.55 - 5,068.32
Permit Specialist
11-12
3,099.55 - 5,068.32
Accounting Technician
11-12
3,099.55 - 5,068.32
Maintenance Worker
11-12
3,099.55 - 5,068.32
Office Assistant II
10-11
2,789.41 - 4,561.71
Custodian
10
2,789.41 - 4,104.59
Office Assistant I
9-10
2,510.78 - 4,104.59
Note: Slight rounding differences may exist between the figures reflected on this page and
the actual payroll rates computed by the Eden Payroll System.
109
CITY OF SPOKANE VALLEY, WA
Glossary of Budget Terms
Accrual Basis — A basis of accounting
in which revenues and expenditures are
recorded at the time they occur as
opposed to when cash is actually
received or spent.
Appropriation — A legal authorization
granted by the City Council to make
expenditures and to incur obligations for
a specific purpose.
Assessed Valuation — The valuation set
upon real estate and certain personal
property by the County Assessor as a
basis for levying property taxes.
Authorized Positions — Employee
positions, which are authorized in the
adopted budget, to be filled during the
year.
Bond — A long-term promise to repay a
specified amount (the face amount of the
bond) on a particular date (the maturity
date). The most common types of bonds
are general obligation revenue bonds.
Bonds are primarily used to finance
capital projects.
Budget — A plan of financial activity for
a specified period of time (fiscal year or
biennium) indicating all planned
revenues and expenses for the budget
period.
Budget Message — The opening section
of the budget that provides the City
Council and the public with a general
summary of the most important aspects
of the budget, changes from the current
and previous years, and the views and
recommendations of the Mayor.
110
Capital Improvement — Expenditures
related to acquisition, expansion or
rehabilitation of an element of the
government's physical plant; sometimes
referred to as infrastructure.
Capital Outlay — Fixed assets that have
general value of $5,000 or more and
have a useful economic lifetime of more
than one year.
Capital Project — Major construction,
acquisition, or renovation activities
which add value to government's
physical assets or significantly increase
their useful life, also called capital
improvements.
Capital Projects Fund — A fund created
to account for all resources and
expenditures used for the acquisition of
fixed assets except those financed by
enterprise funds.
Contingency — A budgetary reserve set
aside for emergencies or unforeseen
expenditures not otherwise budgeted.
Contractual Services — Services
rendered to a government by private
firms, individuals, or other governmental
agencies.
Debt Service — Payment of interest and
principal on borrowed money according
to a predetermined payment schedule.
Department — The basic unit of service
responsibility, encompassing a broad
mandate of related service
responsibilities.
Division — Can be a subunit of a
department which encompasses a
substantial portion of the duties assigned
to a department (e.g. Building Division
in the Planning and Community
Development Department).
Encumbrance — The commitment of
appropriated funds to purchase an item
or service. To encumber funds means to
set aside or commit funds for a specified
future expenditure.
Expense — Charges incurred (whether
paid immediately or unpaid) for
operations, maintenance, interest or
other charges.
Face Value — The amount of principal
that must be paid at maturity for a bond
issue.
Fiscal Year — A twelve-month period
designated as the operating year for
accounting and budgeting purposes in an
organization.
Full-time Equivalent Position (FTE) —
A full-time or part-time position
converted to the decimal equivalent of a
full-time position based on 2,080 hours
per year. For example, a part-time
person working 20 hours per week
would be equivalent of 0.5 of a full-time
position.
Fund — A fiscal entity with revenues and
expenses that are segregated for the
purpose of carrying out a specific
purpose or activity.
GAAP — Generally Accepted
Accounting Principles. Uniform
minimum standards for financial
accounting and recording, encompassing
the conventions, rules, and procedures
111
that define accepted accounting
principles.
GASB — The Governmental Accounting
Standards Board, established in 1985, is
the current standard-setting board for
governmental GAAP.
General Fund — The principal operating
fund of the City used for general
governmental operations. Taxes and
fees that generally have no restriction on
their use support it.
General Obligation (G.O.) Bonds —
This type of bond is backed by the full
faith, credit and taxing power of the
government issuing it.
Indirect Cost — A cost necessary for the
functioning of the organization as a
whole, but which cannot be identified
with a specific product, function or
activity.
Infrastructure — The physical assets of
a government (e.g. streets, water, sewer,
public buildings, and parks).
Interfund Transfers — The movement
of monies between funds of the same
governmental entity.
Levy — To impose taxes for the support
of the governmental activities.
Long-term Debt — Debt with a maturity
of more than one year after the date of
issuance.
Mission Statement — A broad statement
of the intended accomplishment or basic
purpose of a program.
Modified Accrual Accounting — A
basis of accounting in which
expenditures are accrued but revenues
are accounted for when they become
measurable and available. Since this
type of accounting basis is a
conservative financial approach, it is
recommended as the standard for most
governmental funds.
Operating Budget — The portion of the
budget that pertains to daily operations
that provide basic governmental
services.
Ordinance — A formal legislative
enactment by the City Council. If it is
not in conflict with any higher form of
law, such as a statute or constitutional
provision, it has the full force and effect
of law within the boundaries of the
municipality to which it applies.
Program — The smallest organization
that delivers a specific set of services. A
program may be an entire department; or
if a department encompasses
significantly diverse responsibilities or
large work forces, a single department
may be divided into two or more
programs.
Reserve — An account used to either set
aside budgeted revenues that are not
required for expenditure in the current
budget year or to earmark revenues for a
specific future purpose.
Resolution — A special or temporary
order of a legislative body—an order of
a legislative body requiring less legal
formality than an ordinance or statute.
Resources — Total amounts available for
appropriation including estimated
revenues, fund transfers, and beginning
balances.
112
Revenue — Sources of income financing
the operations of government.
Taxes — Compulsory charges levied by a
government for the purpose of financing
services performed for the common
benefit. This term does not include
specific charges made against particular
persons or property for current or
permanent benefits such as special
assessments. Neither does the term
include charges for services rendered
only to those who pay, for example,
sewer service charges.
Unreserved Fund Balance — The
portion of a fund's balance that is not
restricted for a specific purpose and is
available for general appropriation.
User Charges — The payment of a fee
for direct receipt of a public service by
the party who benefits from the service.
Vision Statement — A short statement
that conveys the big picture of the
organization. It is general in scope, not
restricting. It answers the question
"Why?"
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Spokane Regional Transportation Management
Center Interlocal Agreement
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: Informational memorandum on SRTMC Interlocal
Agreement, March 24, 2015; Administrative report on SRTMC Interlocal Agreement, March 31,
2015; Motion for consideration on SRTMC Interlocal Agreement, April 14, 2015; Administrative
Report on SRTMC Interlocal Agreement Amendment No. 2, December 1, 2015; Motion for
consideration on SRTMC Interlocal Agreement Amendment No. 2, December 8, 2015;
Informational memorandum on SRTMC Interlocal Agreement, July 5, 2016; Administrative
Report on SRTMC Interlocal Agreement, July 12, 2016; Motion passed July 26, 2016, to
continue with the SRTMC through calendar year 2017 and once the Interlocal Agreement is
finalized, to bring the document back to Council for approval as part of a future Council agenda
item; Informational memorandum on SRTMC Interlocal Agreement, October 25, 2016;
Administrative Report on SRTMC Interlocal Agreement, November 1, 2016.
BACKGROUND: Planning for the Spokane Regional Transportation Management Center
(SRTMC) began in 1998 and led to the development of an interlocal agreement between the
Washington State Department of Transportation (WSDOT), Spokane County, Spokane Transit
Authority (STA), City of Spokane, and the Spokane Regional Transportation Council (SRTC).
The intent of the SRTMC is to provide a multi -jurisdictional control facility for the partnering
agencies to enhance and support advanced transportation management capabilities. The
SRTMC was originally intended to serve as a hub for regional transportation communications
and to provide a seamless coordination of intelligent transportation system (ITS) devices,
including traffic signals across agency boundary lines.
The center operates twenty-four hours a day, seven days a week for 365 days a year, and has
done so since 2003. The SRTMC relies on federal grant funding, yearly member contributions,
and WSDOT directed funds. The federal grants and member contributions fund the SRTMC
Manager, the IT Manager, two operators, software maintenance contracts, operation of the
website, and daily hardware maintenance and functions for the center. The City's contribution
historically has been $15,000 per year. However, the member agency contributions have been
waved in 2015 and 2016, and are likely to be waved in 2017 pending the 2017 SRTMC budget.
The SRTMC has an Operating Board that consists of technical members from each of the
partner agencies. The Operating Board is responsible for reviewing and approving SRTMC
activities and has monthly board meetings. These board meetings are generally technical in
nature and involve discussion of future ITS planning and implementation projects and strategies
as well as the reviewing of previous monthly activities, invoices, and billings.
As of today, the City of Spokane Valley has 45 traffic signals, 12 cameras, and one dynamic
message sign on the City's ITS network. The City provides limited access of our system to the
SRTMC, including access to the 12 cameras. Later this year the City will be collecting traffic
count data from our traffic signals via the ITS network, and can provide this data to the SRTMC
for regional use.
The SRTMC has made great headways this year by utilizing federal funds that have been
allocated to the center. The SRTMC manager has undergone a very rigorous request for
proposals for a new advance transportation management system (ATMS), which is the heart of
the SRTMC. The SRTMC now has a very well defined work plan and budget, and has gained
positive momentum in the region to provide ITS connectivity.
Another recent accomplishment is the SRTMC's recent website upgrade, which is open to the
general public and located at www.srtmc.orq. The website contains information about specific
corridors and has real-time video feeds from cameras throughout the Spokane region. The
website also identifies travel impacts from construction activities throughout the region.
Two previous amendments to the 1998 interlocal occurred in 2015. The first amendment set a
trial period, added the City of Spokane Valley as an official partner, and identified WSDOT as
the lead agency of the SRTMC. City Council agreed to this and approved the first amendment
in April of 2015. The second amendment included a sunset clause, and established the
termination date of December 31, 2017, unless terminated sooner or extended as provided
within the agreement. City Council agreed to this amendment in December of 2015. The
SRTMC staff is being proactive in beginning preparation of an updated interlocal agreement
with intent to have approvals in 2016, well before the December 31, 2017 termination date.
The City currently operates a traffic signal management software that is common to the region.
The annual maintenance fee for this software is approximately $10,000 per year, and includes
support from the software developer. The cost for the software annual maintenance is currently
and has been historically funded through the SRTMC, which would essentially come out of our
member contribution of $15,000; therefore our total annual contribution to continue our status as
a regional partner in the SRTMC nets to $5,000. If the City were not part of the SRTMC, we
would need to pay the annual maintenance fee for the traffic signal management software to
maintain operational management of our traffic signal system.
Additionally, the services performed at the SRTMC benefit the City of Spokane Valley citizens
traveling on regional roadways, such as 1-90, Division Street, SR 195 and SR 395. The benefits
include incident response activities, which reduced delay during a collision; accessing and
transmitting messages to the variable message signs (VMS) along each roadway, allowing
drivers to make decisions regarding alternate routes to avoid delays; and accessing regional
cameras to view traffic on the regional roadways. As technology continues to improve, and with
the deployment of new systems in the region, the SRTMC will provide more benefit to the region
and to our citizens. The City of Spokane Valley is an integral piece in the continuing ITS
development within the region, which benefits our citizens by improving their commute
throughout the City and region.
It is staff's recommendation to continue with the SRTMC while monitoring the SRTMC's annual
workplan and budget. The SRTMC interlocal has an opt -out clause, which requires written
notification by August 1st to be withdrawn on January 1st of the subsequent year. Staff will
immediately notify Council should any changes to the SRTMC workplan or budget result in
potential changes in our member contribution. The member contributions for 2017 are expected
to be $0. The SRTMC management has finalized the new interlocal agreement, which is
enclosed with this RCA. Please note that the City's legal counsel has reviewed and provided
comments which are incorporated into the enclosed agreement. The agreement as presented
has been approved and signed by the WSDOT, Spokane County, and the City of Spokane and
is pending signatures from the STA and SRTC in November.
OPTIONS: 1) Approve the SRTMC Interlocal Agreement, or 2) provide additional direction for
staff.
RECOMMENDED ACTION OR MOTION: Move to authorize the Acting City Manager to
execute the SRTMC Interlocal Agreement as presented.
BUDGET/FINANCIAL IMPACTS: No change to 2016 or 2017 budget.
STAFF CONTACT: Sean Messner, Senior Traffic Engineer
Eric Guth, Public Works Director
ATTACHMENTS: SRTMC Interlocal Agreement
INTERLOCAL AGREEMENT REGARDING THE CREATION, OPERATIONS AND
MANAGEMENT OF THE SPOKANE REGIONAL TRANSPORTATION MANAGEMENT
CENTER
WSDOT NO. GCB 2457
This Interlocal Agreement (Agreement) is made and entered into among the Washington State
Department of Transportation (WSDOT); Spokane County, Washington; the City of Spokane,
Washington (COS); the Spokane Transit Authority (STA); the City of Spokane Valley,
Washington (COSV); and the Spokane Regional Transportation Council (SRTC), collectively
referred to as the Members and individually referred to as a Member, for the purposes of
formalizing the creation, operations and management of the Spokane Regional Transportation
Management Center (SRTMC).
RECITALS
A. Pursuant to the provisions of chapter 39.34 RCW, two or more public entities may jointly
cooperate with one another to perform functions that each may individually perform.
B. The SRTC is the federally designated Metropolitan Planning Organization and the State
designated Regional Transportation Planning Organization for Spokane County that plays a
critical role in the regional transportation planning process.
C. The Members, other than the SRTC, operate transportation facilities in the Spokane
region that are necessarily interwoven and interdependent. The interest of the traveling public
will best be served by coordinating the Members' transportation systems as a whole.
D. The Members have been operating and maintaining the Spokane Regional Transportation
Management Center (SRTMC) pursuant to WSDOT contract number GCA 1450, dated October
1, 1998, as amended by Amendment No. 1, with an effective date of April 30, 2015, and
Amendment No. 2, with an effective date of December 22, 2015 (collectively referred to as GCA
1450).
E. The SRTMC is a regional transportation management system that provides traveler
information and traffic management services on the Spokane regional transportation system to
allow a seamless multi -modal commute across the jurisdictional boundaries of the participating
Members.
F. The SRTMC also allows the Members to individually or collectively pursue federal and
state funding for the regional transportation system, including but not limited to the funding of
the SRTMC itself.
G. The Members desire to continue to operate and maintain the SRTMC under this
Agreement, which will replace and supersede GCA 1450.
NOW, THEREFORE, in consideration of the terms, conditions, covenants and performances
contained herein, IT IS MUTUALLY AGREED AS FOLLOWS:
SRTMC Interlocal Page 1 of 12
AGREEMENT
Section 1: Purpose; SRTMC Regional Area
1.1 Purpose. The purpose of this Agreement is to create and establish the framework to
manage and operate the SRTMC to:
1.1.1 Continue the coordinated system management of transportation facilities of
Spokane County, COS, COSV, WSDOT and STA;
1.1.2 Establish a transportation management center for the Spokane County area that
complies with applicable federal and state transportation legislation;
1.1.3 Facilitate the storage and distribution of regional traffic data amongst the
Members; and
1.1.4 Facilitate the solicitation of funding for the SRTMC.
1.2 SRTMC Regional Area
1.2.1 The regional area covered by this Agreement shall consist of all incorporated and
unincorporated areas of Spokane County, Washington and may include contiguous areas across
the county or state of Washington (State) boundaries, as deemed appropriate by the Operating
Board, and which meet the criteria of State and/or federal transportation legislation (Regional
Area).
1.2.2 WSDOT may further utilize the SRTMC for traffic operations management
through the entire WSDOT Eastern Region and may coordinate with other transportation
management centers that may have operational areas extending outside the Regional Area. This
work shall be funded solely by WSDOT and not through use of Member funds or grants
associated with the SRTMC.
Section 2: Term, Termination, Withdrawal
2.1 Term. The duration of this Agreement shall be indefinite, subject to termination as
provided elsewhere herein.
2.2 Termination. This Agreement may be terminated in whole or in part by written
agreement executed by the then existing Members. If the Agreement is so terminated, the
Members shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination.
2.3 Member Withdrawal. Any Member may withdraw from this Agreement by giving
written notice to the Operating Board Chair prior to August 1st of any year. The withdrawal shall
be effective January 1st of the subsequent year. If a Member so withdraws, the withdrawing
SRTMC Interlocal Page 2 of 12
Member shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of withdrawal.
Section 3: Organization
3.1 Voluntary Association. The Members intend with this Agreement to create a voluntary
association known as SRTMC amongst themselves that will be governed by a joint board
comprised of professional representatives from each Member.
3.2 SRTMC Operating Board.
3.2.1 The Members hereby create the SRTMC Operating Board (Operating Board) that
will govern the operations of the SRTMC as provided herein.
3.2.2 It is the intent of the Members in creating the Operating Board to meet the
prerequisites of federal transportation legislation requiring the development of an integrated
congestion management system to manage existing traffic congestion and help to prevent new
congestion from occurring. As such, the Operating Board shall direct the functions of the
transportation management center for the Regional Area, including but not limited to, those
functions set forth in applicable federal transportation legislation.
3.2.3 Each Member shall appoint a professional representative to the Operating Board
who holds a position within its organization that has authority to make decisions related to
transportation operations for their respective agency/jurisdiction.
3.2.4 Alternate Operating Board representatives may serve in the absence of the
designated representative so long as the alternate representative has similar authori ty to act
on behalf of the appointing Member's parent agency.
3.2.5 The Operating Board shall adopt rules regarding the election of officers that shall
include, at a minimum, a chair and vice -chair.
3.2.6 The SRTC board member shall serve in an ex officio, non-voting Member
capacity. All other Members shall be voting Members.
3.3 SRTMC Executive Board.
3.3.1 The Members hereby create the SRTMC Executive Board (Executive Board) that
will govern the Operating Board of the SRTMC as provided herein.
3.3.2 It is the intent of the Members in creating the Executive Board to provide
oversight of the Operating Board and their duties and provide approvals of the annual budget and
work plan.
SRTMC Interlocal Page 3 of 12
3.3.3 Each Member shall appoint a representative to the Executive Board who holds a
position within its organization that has signing authority to approve decisions on behalf of
each Member agency.
3.3.4 Alternate Executive Board representatives may serve in the absence of the
designated representative so long as the alternate representative has similar signing
authority to act on behalf of the appointing Member agency.
3.4 Limitations. The Operating Board is not authorized, in any way, to supersede the legal
authority vested in the SRTC, Spokane County, COS, COSV, WSDOT, STA, or any future
entity that becomes a Member to this Agreement.
3.5 Adding new members to the Operating Board.
The Operating Board with concurrence from the Executive Board may add Members to SRTMC
by at least a 75% vote. Upon receiving at least a 75% vote, the new Members shall enter into this
Agreement.
Section 4: Operating Board Powers and Functions
The functions, responsibilities, and powers of Operating Board shall be as follows:
4.1 Meetings
4.1.1 The Operating Board shall hold regular meetings. The chair of the Operating
Board may call special meetings or executive sessions or shall call a special meeting at the
request of a majority of the Operating Board.
4.1.2 The Operating Board shall adopt rules for the conduct of its business
consistent with this Agreement and such rules shall prescribe, among other matters, the
place of meetings, the methods of providing reasonable notice to Members thereof, and what
constitutes a quorum for the purpose of transacting business. Such rules shall be adopted and
may be amended by ratification of at least 75% of the then total number of voting
Members of the Operating Board or by amendment to this Agreement as provided
elsewhere herein.
4.1.3 All meetings of the Operating Board shall be open to the public as required
by chapter 42.30 RCW.
4.2 The Operating Board shall direct the functions of the transportation management center
for the Regional Area that are required to comply with applicable federal and state transportation
legislation.
4.3 The Operating Board shall oversee the preparation and updating of the regional
intelligent transportation plans, including but not limited to, the Regional Transportation
Incident Management Program, and the Regional Intelligent Transportation System Architecture
Plan.
SRTMC Interlocal Page 4 of 12
4.4 The Operating Board shall administer approved regional transportation projects and
programs that facilitate operations of the SRTMC.
4.5 The Operating Board shall direct such other transportation systems management related
function as the Operating Board may hereinafter determine to be in the best interest of the
SRTMC.
4.6 Funding
4.6.1 The Operating Board may utilize funding from federal and state governmental
grants-in-aid and donations in accordance with the terms and conditions of such funding and to
the extent such funds further the regional transportation management systems.
4.6.2 The Operating Board shall consider and approve, as appropriate, applications for
or acceptance of any grants to carry out those functions of the SRTMC.
4.6.3 The SRTMC shall be funded by Grants except for those operations which occur
outside the Regional Area. These operations shall be funded wholly by WSDOT. In the event
grants are not available or obtained, Members shall have a choice of determining a funding
solution at that time or opting out of the Agreement.
4.6.4 Each voting Member will pay dues in the sum of up to $15,000 per year. The dues
for voting Members may be modified by at least a 75% vote of the Executive Board.
4.7 Work Plan and Annual Budget
4.7.1 The Operating Board, in conjunction with the SRTMC Manager, will develop
detailed work and financial plans/budget with measurable milestones for the operation and
maintenance of the SRTMC.
4.7.2 The Operating Board shall recommend approval of the work plan and budget for
approval by the Executive Board by November 1 of the preceding year.
4.7.3 The Operating Board may amend the SRTMC work program and financial
plans/budget by a majority vote, provided such an amendment is approved by the Executive
Board and is within the funding authorized for use of the SRTMC.
4.8 The Operating Board shall authorize payment of costs incurred by a Member for
authorized SRTMC activities.
4.9 The Operating Board may contract for legal counsel for the SRTMC and the Operating
Board, as needed.
Section 5: Executive Board Powers and Functions
The functions, responsibilities, and powers of the Executive Board shall be as follows:
SRTMC Interlocal Page 5 of 12
5.1 The Executive Board shall hold regular meetings. The chair of the Operating Board
may call special meetings or executive sessions or shall call a special meeting at the request of
a majority of the Executive Board.
5.2 All meetings of the Executive Board shall be open to the public as required by
chapter 42.30 RCW.
5.3 The Executive Board shall oversee the functions of the Operating Board.
5.4 The Executive Board shall approve any Member dues that the Operating Board
recommends.
5.5 The Executive Board will evaluate the performance of the Operating Board and the
SRTMC Manager against the work plan, budget and measurable milestones.
Section 6: SRTMC Staffing and Operations
6.1 Staff necessary to perform the SRTMC work, as identified in the approved work plans
and as consistent with this Agreement, shall be Member employees as designated by the
respective Member. Member employees assigned to the SRTMC staff shall be hired and
discharged by their respective Member. In addition, insurance will be provided for employees by
their respective Member.
6.2 The SRTMC manager shall serve under the general guidance of the Operating Board and
shall be responsible for conducting activities necessary to carry out the work program as
approved by the Operating Board.
6.3 The Operating Board shall have input to the SRTMC Manager's evaluation. If the
Operating Board is not satisfied with the performance of the SRTMC Manager, they may direct a
letter of concern to the Member that employs the SRTMC Manager. That Member shall have 90
days to resolve the Operating Board's concerns. If after 90 days the concerns are not resolved,
the concerns shall be raised to the SRTMC Executive Board for resolution. The performance
issue shall be included in the SRTMC Manager's evaluation, but the 90 day resolution period
will not delay evaluation closeout.
6.4 SRTMC staff performing work within the Regional Area shall be funded in accordance
with the budget adopted by the SRTMC. SRTMC staff that also performs work duties for
WSDOT outside the Regional Area shall be funded solely by WSDOT.
6.5 WSDOT is hereby authorized to make expenditures in accordance with the approved
SRTMC budget and work plan as approved by the SRTMC Operating Board. WSDOT shall
maintain records of expenditures, and shall report regularly to the Operating Board on budget
activity.
SRTMC Interlocal Page 6 of 12
Section 7: Treatment of Assets
7.1 Title to all property furnished by a Member shall remain with that Member, unless
otherwise agreed to in writing.
7.2 All property that Members have installed in the field shall remain the property of that
Member.
7.3 In the event the Members determine to disband SRTMC, all property that has been
installed at the SRTMC may be transferred to the entity that continues to operate the SRTMC for
the region. If no entity continues to operate the SRTMC for the region, all property that has been
installed at the SRTMC shall be divided equally amongst the Members that have paid for
equipment installation.
Section 8: Maintenance of Records
8.1 The Members to this Agreement shall each maintain books, records, documents and other
evidence that sufficiently and properly reflect all direct and indirect costs expended by each
Member in the performance of the service(s) described herein. These records shall be subject to
inspection, review or audit by personnel of each Member, other personnel duly authorized by
each Member, the Office of the State Auditor, and federal officials so authorized by law. All
books, records, documents, and other material relevant to this Agreement shall be retained for six
years after expiration of Agreement. The Office of the State Auditor, federal auditors, and any
persons duly authorized by the Members shall have full access and the right to examine any of
these materials during this period.
8.2 If any litigation, claim or audit is started before the expiration of the six (6) year period,
the records shall be retained for either one (1) year following the termination of litigation,
including all appeals, or six (6) years from the date of expiration or termination of this
Agreement, whichever is later.
8.3 Records and other documents, in any medium, furnished by one Member to this
Agreement to another Member, will remain the property of the furnishing Member, unless
otherwise agreed. The receiving Member shall not disclose or make available any confidential
information to any third party without first giving notice to the furnishing Member and giving it
a reasonable opportunity to respond. Each Member shall utilize reasonable security procedures
and protections to assure that records and documents provided by the other Member are not
erroneously disclosed to third parties. However, the Members acknowledge that the Members
are subject to chapter 42.56 RCW, the Public Records Act.
Section 9: Legal Relations
9.1 Individually, each Member shall protect, defend, indemnify, and save harmless each
other Member, its officers, officials, employees, and agents from any and all costs, claims,
judgment, and/or awards of damages resulting from the negligent acts or omissions of its
SRTMC Interlocal Page 7 of 12
officers, officials, employees, and agents acting within the scope of their employment and arising
out of or in connection with the performance of this Agreement.
9.2 In the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of more than one Member, their
officers, officials, employees, and agents, an individual Member's liability hereunder shall be
only to the extent of that Member's negligence.
9.3 It is further specifically and expressly understood that the indemnification provided
herein constitutes a Member's waiver of immunity under Industrial Insurance, Title 51 RCW,
solely for the purpose of this indemnification provision. This limited waiver has been mutually
negotiated by the Members. The provisions of this section shall survive the expiration or
termination of this Agreement.
Section 10: General
10.1 Recitals, Exhibits and Attachments. The recitals of this Agreement are hereby
incorporated into this Agreement. All exhibits, attachments, and documents referenced in this
Agreement are hereby incorporated into this Agreement.
10.2 Independent Capacity. The employees or agents of each Member who are engaged in
the performance of this Agreement shall continue to be employees or agents of the Member and
shall not be considered for any purpose to be employees or agents of the other Member.
10.3 Assignment. Neither this Agreement, nor any rights created by it, may be assigned or
transferred.
10.4 Assurances. The Members agree that all activity pursuant to this Agreement shall be in
accordance with all applicable federal, state and local laws, rules, and regulations as they
currently exist or as amended.
10.5 Interpretation. This Agreement shall be interpreted in accordance with the laws of the
state of Washington. The titles to paragraphs and sections of this Agreement are for convenience
only and shall have no effect on the construction or interpretation of any part hereof.
10.6 Amendments. This Agreement may be amended by the mutual written agreement of
the Members executed by personnel authorized to bind each of the Members.
10.7 Waiver. A failure by any Member to exercise its rights under this Agreement shall not
preclude that Member from subsequent exercise of such rights and shall not constitute a waiver
of any other rights under this Agreement unless stated to be such in writing signed by an
authorized representative of the Member and attached to the original Agreement.
10.8 All Writings Contained Herein. This Agreement contains all the terms and conditions
agreed upon by the Members. No other understandings, oral or otherwise, regarding the subject
matter of this Agreement shall be deemed to exist or to bind any of the Members.
SRTMC Interlocal Page 8 of 12
10.9 Venue. This Agreement shall be construed and interpreted in accordance with the laws
of the State of Washington. Venue of any action brought under this Agreement shall be in
Superior Court for Spokane County.
10.10 Severability. If any term or condition of this Agreement is held invalid, such invalidity
shall not affect the validity of the other terms or conditions of this Agreement.
10.11 Nondiscrimination. No individual shall be excluded from participation in, denied the
benefit of, subjected to discrimination under, or denied employment in the administration of or in
connection with this Agreement because of age, sex, race, color, religion, creed, marital status,
familial status, sexual orientation including gender expression or gender identity, national origin,
honorably discharged veteran or military status, the presence of any sensory, mental or
physical disability, or use of a service animal by a person with disabilities. The Members agree
to comply with, and to require that all subcontractors comply with, federal, state and local
nondiscrimination laws, including but not limited to: the Civil Rights Act of 1964, the
Rehabilitation Act of 1973, the Age Discrimination in Employment Act, and the American's
With Disabilities Act, to the extent those laws are applicable to the subject matter of this
Agreement
10.12 Anti -kickback. No officer or employee of the Members, having the power or duty to
perform an official act or action related to this Agreement shall have or acquire any interest in
the Agreement, or have solicited, accepted or granted a present or future gift, favor, service or
other thing of value from or to any person involved in this Agreement.
Section 11: Contract Execution
11.1 Authority to Bind. The signatories to this Agreement represent that they have the
authority to bind their respective organizations to this Agreement.
11.2 Counterparts. This Agreement may be executed in counterparts or in duplicate
originals. Each counterpart or each duplicate shall be deemed an original copy of this Agreement
signed by each Member, for all purposes.
Section 12: RCW 39.34 Required Clauses
12.1 Purpose: See Section 1.1 of this Agreement.
12.2 Duration: See Section 2.1 of this Agreement.
12.3 Separate Legal Entity: See Sections 3.1 and 10.2 of this Agreement.
12.4 Responsibilities of the Parties: See Sections 3 — 6 of this Agreement.
12.5 Agreement to be Filed: The Members shall each file this Agreement with their
respective clerks and/or place it on its web site or another electronically retrievable public
source, provided this Agreement shall be immediately effective upon the filing and publication
SRTMC Interlocal Page 9 of 12
by any one Member and the failure of any Member to comply with this requirement shall not
invalidate this Agreement.
12.6 Financing: Each Member shall be responsible for the financing of its contractual
obligations under its normal budgetary process, and in accordance with Sections 4.6 and 4.7 of
this Agreement.
12.7 Termination: See Section 2.2 of this Agreement.
12.8 Disposal of Property Upon Termination: See Section 7.3 of this Agreement.
THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK
SRTMC Interlocal Page 10 of 12
IN WITNESS WHEREOF, the Members have executed this Agreement as of the date last signed
below. This Agreement may be executed in counterparts.
STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
APPROVED AS TO FORM
By:
By:
Michael R. Gribner, P.E.
Acting Regional Administrator, Eastern
Region
Patricia Nightingale
Assistant Attorney General
SPOKANE COUNTY, BOARD OF COUNTY
COMMISSIONERS
ADOPTED this day of
, 2016
ATTEST:
Shelly O' Quinn, Chair
By:
Clerk of the Board
Al French, Vice -Chair
Date:
Nancy McLaughlin, Commissioner
CITY OF SPOKANE
ATTEST:
By:
By:
Date:
City Clerk
Date:
APPROVED AS TO FORM
Office of the City Attorney
CITY OF SPOKANE VALLEY
ATTEST:
By:
By:
Date:
City Clerk
Date:
APPROVED AS TO FORM
Office of the City Attorney
SRTMC Interlocal
Page 11 of 12
SPOKANE TRANSIT AUTHORITY
ATTEST:
By:
By:
Date:
Clerk of the Authority
Date:
APPROVED AS TO FORM
STA Legal Counsel
SPOKANE REGIONAL
TRANSPORTATION COUNCIL
ATTEST:
By:
By:
Date:
Date:
APPROVED AS TO FORM
SRTC Legal Counsel
SRTMC Interlocal Page 12 of 12
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016
Check all that apply: ❑ consent ❑ old business
❑ information ❑ admin. report
Department Director Approval:
® new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion consideration — Approval of Job Description for position of City
Manager.
GOVERNING LEGISLATION: None.
PREVIOUS COUNCIL ACTION TAKEN: Motion consideration on October 25, 2016 to appoint
Mark Calhoun as City Manager and authorize the Mayor to negotiate the terms of an
employment agreement, subject to final approval by the City Council.
BACKGROUND: As part of the process for recruitment of a new City Manager, the Council
authorized the Mayor to appoint a committee comprised of the Mayor, Councilmember Ed Pace,
Human Resources Manager John Whitehead, and City Attorney Cary Driskell, to conduct the
day-to-day management of the recruitment process, including hiring of an outside executive
recruitment firm.
One of the tasks for the committee was to draft an updated job description for the position of
City Manager, with the stated goal of presenting it to the Council for motion consideration to
adopt the job description.
Following numerous discussions by the committee, the attached job description was tentatively
finalized in July, 2016 for presentation to Council for its consideration in conjunction with
consideration of the proposed Employment Agreement.
OPTIONS: Consider approval of the City Manager job description as drafted or amended.
RECOMMENDED ACTION OR MOTION: I move we approve the job description for the position
of City Manager for the City of Spokane Valley, as drafted.
BUDGET/FINANCIAL IMPACTS: NA.
STAFF CONTACT: Cary Driskell, City Attorney; John Whitehead, Human Resources Manager.
ATTACHMENTS: Proposed job description for the position of City Manager.
Class Title: City Manager
Department: City Manager
Division: NA
Date: July 18, 2016
GENERAL PURPOSE:
CITY OF SPOKANE VALLEY
POSITION DESCRIPTION
Job Code Number: 100
Grade Number: NA
FLSA Status: Exempt
Location: City Hall
The City Manager is a professional administrator, and is the administrative manager of all City
departments. He or she is directly accountable to the City Council for the execution of the City
Council's policy directives pursuant to RCW 35A.13.080 or chapter 2.15 SVMC.
SUPERVISION RECEIVED:
Works under the broad policy guidance and at the pleasure of the City Council.
SUPERVISION EXERCISED:
As chief executive officer, exercises supervision over all municipal employees and City contracts,
either directly or through subordinate supervisors.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manages and supervises all departments, agencies and offices of the City to achieve goals within
available resources; plans and organizes workloads and staff assignments; trains, motivates and
evaluates assigned staff; reviews progress and directs changes as needed.
Provides leadership and direction in the development of short and long-range plans; gathers,
interprets, and prepares data for studies, reports and recommendations; coordinates department
activities with other departments and agencies as needed.
Provides professional advice to the City Council and department heads; makes presentations to
councils, boards, commissions, civic groups and the general public.
Communicates official plans, policies and procedures to staff and the general public. Resolves
complaints from citizens and keeps Council informed of such complaints as appropriate.
Ensures that assigned areas of responsibility are performed within budget; performs cost control
activities; monitors revenues and expenditures in assigned areas to ensure sound fiscal control;
prepares annual budget requests; ensures effective and efficient use of budgeted funds, personnel,
materials, facilities, and time.
Determines work procedures, prepares work schedules, and expedites workflow; studies and
standardizes procedures to improve efficiency and effectiveness of operations. Leads and
City Manager 1
institutionalizes the City's values of quality/continuous improvement.
Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and
conformance to adopted policies and procedures.
Maintains harmony among workers and resolves grievances.
Prepares a variety of studies, reports and related information for decision-making purposes.
Appoints and removes all department heads, officers, employees of the City, and municipal judges
as applicable. This does not include members of the Council.
Ensures that laws and ordinances are faithfully performed. Enforces and negotiates contracts the
City has with other parties.
Prepares and submits a preliminary annual City budget. Administers the adopted budget of the
City.
Advises the Council of financial conditions and current and future City needs.
Attends all meetings of the Council at which attendance may be required by the Council or by state
law.
Prepares Business Plans for all departments. Works with department heads to set internal goals and
measurements for each department.
Works with Spokane County Sheriff's Department, Spokane County, and other entities to resolve
mutual problems and increase efficiency and effectiveness of the City.
Assists Council in preparing external goals and measurements for the City.
Supervises the labor negotiation process for the City through subordinates as appropriate.
Keeps Council informed of state and national issues that could affect the City. Advocates for City
concerns in accordance with Council directives.
PERIPHERAL DUTIES:
Recommends for adoption by the Council such measures as the City Manager may deem necessary
or expedient.
Prepares and submits to the Council such reports as may be required by that body or as the City
Manager may deem advisable to submit.
May serve as the head of one or more departments of City government.
City Manager 2
DESIRED MINIMUM QUALIFICATIONS:
Education and Experience:
(A) The City Manager shall be chosen by the Council solely on the basis of his or her
executive and administrative qualifications, with special reference to his or her actual experience in,
or his or her knowledge of, accepted practices with respect to the duties of his or her office.
Demonstrated ability, experience, education and performance in similar organizations may be
considered.
(B) Graduation from an accredited four-year college or university with a degree in public
administration, political science, business management or a closely related field. Experience may
be considered in lieu of education.
(C) MPA/MBA desired but not required; working toward an MPA/MBA is considered
advantageous.
(D) ICMA credential preferred but not required; working toward credential is considered
advantageous.
Necessary Knowledge, Skills and Abilities:
(A) Substantial knowledge of modem policies and practices of municipal public
administration; working knowledge of municipal operating and capital budgets, finance,
administrative law, human resources, public works, public safety, and community and economic
development, including land use, and knowledge of Open Public Meetings Act requirements.
Demonstrated ability to learn complex administrative procedures such as those found in municipal
government.
(B) Skill in preparing, administering and directing the implementation of multi -department
budgets, administering municipal programs; skill in operating the listed tools and equipment.
(C) Ability to prepare and analyze comprehensive reports; ability to carry out assigned
projects to their completion; ability to communicate effectively verbally and in writing; ability to
establish and maintain effective working relationships with employees, City officials and the public;
ability to efficiently and effectively administer a municipal government.
(D) A key value of the City is customer service. This position requires considerable
knowledge, ability and skill in the principles and practices of excellent customer service as
practiced in both the private and public sectors. It requires the ability to effectively meet and
deal with the public; the ability to handle stressful situations; the ability to greet and respond to
customers in a friendly, pleasant and professional manner; the ability to establish and maintain
effective working relationships with employees, supervisors, and the general public; the ability to
maintain a professional, courteous, and pleasant demeanor in difficult and stressful situations;
and the ability to diplomatically deal with difficult people. A willingness to expend extra effort
to help the public find answers or information relative to their inquiry or complaint is expected.
City Manager 3
(E) Ability to positively and professionally represent the City and its core values.
SPECIAL REQUIREMENTS:
Shall be bondable. Valid Washington Driver's license or ability to obtain one by the start of
employment.
TOOLS AND EQUIPMENT USED:
Requires frequent use of personal computer, including e-mail, electronic scheduling, word
processing and spreadsheet programs; calculator, telephone, and copy machine.
PHYSICAL AND MENTAL DEMANDS :
The physical and mental demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will frequently be required to sit and talk or
hear. The employee will occasionally be required to walk; use hands to finger, handle, or feel
objects, tools, or controls; and reach with hands and arms.
The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required
by this job include close vision and the ability to adjust focus.
The employee must frequently use cognitive ability to analyze, synthesize, and communicate
complex information and data to various audiences.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations may
be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderately quiet.
SELECTION GUIDELINES:
Formal application, rating of education and experience; oral interview and reference check; job
related tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related or a logical assignment to the position.
City Manager 4
The job description does not constitute an employment agreement between the employer and
employee and is subject to change by the employer as the needs of the employer and requirements
of the job change. Selected employee shall be required to enter into a separate employment
agreement post job offer for an employment relationship to exist.
Effective Date: November 8, 2016
Revision History: Established May 13, 2003
Revised: May 4, 2010
Revised: July 18, 2016
City Manager 5
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016
Check all that apply: ❑ consent ❑ old business
❑ information ❑ admin. report
Department Director Approval:
® new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion consideration — Approval of Employment Agreement between
Spokane Valley and Mark Calhoun, City Manager.
GOVERNING LEGISLATION: None.
PREVIOUS COUNCIL ACTION TAKEN: Motion consideration on October 25, 2016 to appoint
Mark Calhoun as City Manager and authorize the Mayor to negotiate the terms of an
employment agreement, subject to final approval by the City Council.
BACKGROUND: On October 25, 2016, the Council appointed Mark Calhoun as City Manager.
That appointment is contingent on successful contract negotiations between the Council and Mr.
Calhoun. The Mayor was authorized by that motion to negotiate the terms of an employment
agreement with Mr. Calhoun, which would be subject to approval by the entire Council.
A copy of the employment agreement negotiated by Mr. Calhoun and the Mayor is attached.
OPTIONS: approve the employment agreement as drafted or amended.
RECOMMENDED ACTION OR MOTION: I move we approve the employment agreement
between the City of Spokane Valley and Mark Calhoun, City Manager, and authorize the Mayor
to finalize and execute the same.
BUDGET/FINANCIAL IMPACTS: $170,000 per year annual salary, plus benefits, which are
calculated into the existing 2016 Budget, as well as being within the range contemplated in the
2017 Budget.
STAFF CONTACT: Cary Driskell, City Attorney; John Whitehead, Human Resources Manager.
ATTACHMENTS: Draft Employment Agreement between Spokane Valley and Mark Calhoun,
City Manager.
EMPLOYMENT AGREEMENT BETWEEN THE CITY OF
SPOKANE VALLEY AND MARK CALHOUN, CITY MANAGER
Introduction and Recital
This Employment Agreement ("Agreement"), made and entered into this day of , 2016,
by and between the City of Spokane Valley, Washington ("City"), a municipal corporation, and Mark
Calhoun ("Employee"), an individual who has the desire, education, training, and experience in local
government management to be the City Manager of the City of Spokane Valley, Washington.
Both the City and Employee desire to establish terms and conditions which provide a clear understanding
as to expectations, compensation, benefits, and other matters pertinent to a mutually productive and positive
employment relationship.
The City Manager carries out the policy decisions serving at the pleasure of the City Council, and is an at -
will employee of the City. The determination of whether to hire, retain, or remove the City Manager rests
solely with the City Council. This appointment is for an indefinite period of time but may be terminated by
either the City or Employee with or without cause.
In consideration of the mutual covenants herein, the parties agree as follows:
Section 1: Term
This Agreement shall be in full force and effect from , 2016, and remain in effect until
terminated by the City or Employee as provided for in this Agreement.
Section 2: Duties and Authority
The City shall employ Mark Calhoun as City Manager to perform the functions and duties specified in
chapter 2.15 of the Spokane Valley Municipal Code ("SVMC"), chapter 35A.13 RCW, and to perform
other legally permissible and proper duties and functions.
Section 3: Residency
Pursuant to SVMC 2.15.070 Residency, the City Manager is not required to be a resident of the City on the
date of City Council appointment but shall reside in Spokane County within six months of such appointment
unless otherwise waived by the City Council.
Section 4: Compensation
1. Base Salary.
The City shall pay Employee a base annual salary of $170,000. City shall not, at any time during the term
of Employee's tenure in office, reduce the salary, compensation, or other financial benefits to Employee,
except to the same degree if such a reduction occurs across-the-board for all employees of the City.
Employee's salary shall be paid in installments at the same time that the other management employees of
the City are paid and pursuant to the City's regular payroll practices for employees.
2. Social Security Replacement Account.
The City has elected to utilize the ICMA 401(a) Money Purchase Plan in lieu of participation in the Social
Security Administration Program. City and Employee shall each make a required payment of 6.2% of the
Employee's base annual salary into said replacement plan toward Social Security replacement, as well as
the required contributions at the federally -determined percentage for Medicare Program participation.
3. Annual Performance Evaluation and Salary Adjustments.
The City shall consider an increase to Employee's base salary and/or benefits on an annual basis compatible
with Employee's performance and also consistent with the City's range of percentage increases applicable
City Manager Employment Agreement — Mark Calhoun Page 1 of 8
to City exempt employees at the time of the annual evaluation. (For example, currently the City provides
increases to exempt employees based on their performance in a range of 0% to 4% of their salary. The City
agrees that it will consider the same range of percentage increases when determining the amount of
Employee's annual increase, if any.)
City and Employee shall evaluate the performance of the Employee at least once annually to
coincide with Employee's anniversary date of November 1, and prior to development of the annual
Preliminary Budget. This review and evaluation shall be pursuant to specific criteria developed
jointly by the City and the Employee.
An evaluation committee of three Councilmembers shall be chosen each year to evaluate the
performance of the Employee. This committee shall be comprised of the Mayor and two additional
Councilmembers chosen by the City Council. At a minimum, this process shall include the
opportunity for the Employee and the committee to: (1) prepare a written evaluation, (2) meet and
discuss the evaluation at least once, and (3) present a written summary of the evaluation results.
The final written evaluation should be completed and delivered to the Employee within 30 days of
the evaluation meeting. As part of the evaluation process, both parties shall define the goals and
performance objectives which they consider important to City and Employee.
Approval of the final annual performance evaluation shall be subject to comment by the full City
Council in executive session.
Employee and City may mutually agree on a different process for conducting the annual
performance evaluation after the first year in the event both parties agree a different process would
be of more value for accomplishing this task.
This Agreement shall be automatically amended to reflect any salary adjustments that are provided or
required by the City's compensation policies, which will be reflected on the applicable personnel forms
regularly utilized by the City to reflect salary adjustments for employees.
Section 5: Health, Disability and Life Insurance Benefits
1. During the term of Employee's employment pursuant to this Agreement, and pursuant to the terms and
conditions of the City's insurance benefit plan documents, the City shall provide to Employee, his/her
spouse, and his/her dependents, to the extent eligible, health, life, dental, and vision insurance coverage
under existing programs and cost allocation methods applicable to all City employees and subject to the
applicable plan documents. These programs and plans may change from time to time, and to the extent that
any conflict exists between this Agreement and the applicable plan documents, the plan documents will
prevail.
2. During the term of Employee's employment pursuant to this Agreement, the City shall execute all
necessary agreements provided by ICMA for Employee's participation, at Employee's own expense, in the
ICMA Retirement Health Savings Plan, pursuant to the voluntary opt -in regulations of a non-discriminatory
plan.
3. During the term of Employee's employment pursuant to this Agreement, the City shall provide
Employee with long-term disability coverage, and shall make all required premium payments for such
coverage for the Employee, consistent with the terms of the City's long term disability plan.
City Manager Employment Agreement — Mark Calhoun Page 2 of 8
Section 6: Vacation, Sick, and Military Leave
1. Employee shall maintain any existing accrued but unused vacation time, administrative leave, and sick
leave.
2. Beginning with the effective date of this Agreement, Employee shall accrue 144 hours of vacation
annually, with no cap on accrued vacation hours. Vacation shall be credited equally on each pay period
and available to Employee as it accrues.
3. Beginning with the effective date of this Agreement, sick leave shall accrue at 96 hours annually up to
a maximum cumulative accrual of 720 hours. Sick leave shall be credited equally on each pay period and
available to Employee as it accrues. Employee shall be allowed to cash out up to 96 hours per year of sick
leave upon reaching 720 accrued hours, and such cash out shall be for 25% of the dollar value for each hour
(for example, if 100% value for a sick leave hour is $100, then the cash out value for one hour of sick leave
under this provision is $25).
4. Beginning with the effective date of this Agreement, Employee shall accrue a pro -rata amount of
administrative leave at an accrual rate of 6.68 hours per month of employment remaining in the year of
hire. On January 1 of each year thereafter, Employee shall automatically accrue 80 hours of administrative
leave annually as provided to other overtime exempt employees of the City (with the exception of 80 hours
instead of 40 hours), which shall immediately be available to Employee for use. In the event the City
determines that exempt employees at the City will no longer accrue administrative leave, Employee will
also no longer continue to accrue administrative leave. Administrative leave for Employee shall be used in
the calendar year in which it accrues, and shall not be carried over to any subsequent calendar year (for
example, if Employee has 11 hours of accrued administrative leave on December 31, none of those hours
would roll over to the next day January 1, but Employee would then have the benefit of the new bank of 80
hours for the subsequent year).
5. In the event Employee's employment is terminated, either voluntarily or involuntarily, Employee shall
be compensated for accrued but unused paid leave as follows:
a. 100% of Employee's accrued but unused vacation leave up to a maximum of 360 hours, and 50%
of Employees additional accrued but unused vacation leave which exceeds 360 hours upon termination
(for example, if Employee has 380 accrued but unused hours of vacation leave upon termination,
Employee shall be paid for all of the first 360 hours, and 10 out of 20 hours for the balance of vacation
leave);
b. 0% of Employee's accrued but unused administrative leave (for example, if Employee has 5 hours
of accrued but unused administrative leave upon termination, Employee will be paid for 0 hours of
time for that administrative leave); and
c. 50% of Employee's accrued but unused sick leave (for example, if Employee has 50 accrued but
unused hours of sick leave upon termination, Employee will be paid for 25 hours of time for that sick
leave).
6. Notwithstanding Employee's actual accrual of sick leave, Employee shall have access to a bank of 90
days of paid medical leave time (special medical leave) which may be used because of medical conditions
that qualify for either short-term and/or long-term disability under the City's short-term and/or long-term
disability benefits plans, to the extent such plans exist at the time of the qualifying medical condition. This
additional medical leave may only be used to provide coverage during the waiting period between the onset
of the qualifying medical condition and the point at which short-term or long-term disability coverage takes
effect. In the event Employee uses regular sick leave before determining that the qualifying medical
City Manager Employment Agreement — Mark Calhoun Page 3 of 8
condition will result in either short-term and/or long-term disability, City shall credit back Employee's
regular sick leave bank for any sick leave later determined to appropriately be chargeable toward the special
medical leave bank. This special medical leave bank pursuant to this Section 6.6 is not subject to any
payout upon Employee's termination from employment, whether voluntary or involuntary.
Section 7: Automobile — Monthly Vehicle Allowance
The City shall pay to the Employee, during the term of this Agreement and in addition to other salary and
benefits herein provided, $0 per month to be credited at the first of each month as a vehicle allowance to be
used to compensate the Employee for use of his or her personal vehicle for City -related purposes.
The Employer shall also reimburse the Employee at the IRS standard mileage rate for any business use of
the vehicle beyond Spokane County or Kootenai County.
Section 8: Retirement
1. The Employee shall participate in Washington Public Employees Retirement System (PERS), and the
City and Employee shall make all the appropriate contributions to maintain this plan.
2. The City shall contribute, on Employee's behalf, beginning on the first pay period after the execution of
this Agreement, as follows:
a. up to 9% of base annual salary into the International City/County Management Association
Retirement Corporation (ICMA-RC) 401A Executive Plan, until Employee reaches the ICMA-RC
401A Plan limits as set by the IRS each year. This is in addition to the Social Security replacement
account discussed in Section 4.2, above; and
b. up to 9% of base annual salary into ICMA-RC 457 Plan, until Employee reaches the ICMA-RC 457
Plan limit as set by the IRS each year.
3. Employee shall immediately be fully vested in these plans/contributions and the City agrees to transfer
ownership/holdings to succeeding employers as may be requested by Employee at cessation of employment
and as allowed by plan documents. In the event any conflict exists between the plan documents and this
Section 8, the plan documents shall govern. Nothing in this Section 8 is intended to nor does it create any
additional right or benefit to Employee other than what is set out in this Section 8 and the plan documents.
Section 9: General Business Expenses
1. The City shall pay for professional dues and subscriptions of the Employee reasonably necessary for
continuation and full participation in national, regional, state, and local associations and organizations
necessary and desirable for the Employee's continued professional participation, growth, and advancement,
and for the good of the City.
2. The City shall budget and pay for reasonable travel expenses and subsistence expenses of Employee for
professional and official travel, meetings, and occasions to adequately continue the professional
development of Employee and to pursue necessary official functions for Employer. These include, but are
not limited to the ICMA Annual Conference, Association of Washington Cities, and such other national,
regional, state, and local governmental groups and committees in which Employee serves as a member.
3. The City acknowledges the value of having Employee participate and be directly involved in local civic
clubs or organizations. Accordingly, Employer shall pay for the reasonable membership fees and/or dues
to enable the Employee to become an active member in local civic clubs or organizations.
City Manager Employment Agreement — Mark Calhoun Page 4 of 8
4. The City shall provide Employee with a lap -top computer if requested, software, fax/modem, cell phone
(or allowance for same), and portable wi-fi required for Employee to perform Employee's professional
work duties and to maintain appropriate levels of communication.
5. Employee shall provide the City will all required receipts and appropriate documentation consistent with
the City's policies as required to justify and support all expenses identified in this Section 9.
Section 10: Termination by the City
Employee's employment with the City is at -will, and Employee's employment may be terminated for any
lawful reason and with or without cause. For the purpose of this Agreement, termination of Employee's
employment by the City occurs when:
1. A majority of the governing body votes at a duly -authorized public meeting to request the resignation
of the Employee and Employee voluntarily accepts and tenders his/her resignation within 30 days of the
vote. The City may place Employee on paid administrative leave while Employee considers resignation
pursuant to this Section 10.1. Employee and City agree that this Section 10.1 is the strongly preferred
method for termination of this Agreement.
2. A majority of the governing body for the City votes at a duly -authorized public meeting to invoke the
statutory provisions in RCW 35A.13.130-140 for removal of Employee.
3. If the City or its citizens act to amend any provisions of the Municipal Code pertaining to the role,
powers, duties, authority or responsibilities of the Employee's position that substantially changes the form
of government, the Employee shall have the right to declare that such amendments constitute termination
of Employee's employment and this Agreement. If the Legislature acts to amend any provisions of Title
35A RCW pertaining to the role, powers, duties, authority, responsibilities of the Employee's position that
substantially changes the form of government, the Employee shall have the right to declare that such
amendments constitute termination of Employee's employment and this Agreement.
4. Breach of contract is declared by either party with a 30 -day cure period for either Employee or the City.
Written notice of a breach of contract shall be provided to the City and to Employee pursuant to Section
20.
Section 11: Severance
Severance shall be paid to the Employee when employment is terminated pursuant to Section 10, under the
following conditions:
1. If the Employee is terminated pursuant to Section 10, the City shall provide a severance payment equal
to six months' base salary at the current rate of pay. This severance shall be paid in a lump sum unless
otherwise agreed to by the City and the Employee. The Employee shall also be compensated for accrued
unused leave pursuant to Section 6. For a period of six months following termination, the City shall also
pay COBRA coverage for Employee and any dependents as provided in Section 5.
2. If Employee's termination occurs pursuant to Section 10.1, in addition to severance pursuant to Section
11.1, the City shall also pay Employee an additional three months of base salary at the current rate of pay
and three additional months of COBRA coverage for Employee and any dependents as provided in Section
5, from the date of the adoption of the motion requesting resignation.
3. Employee understands and agrees that the City is not obligated to pay Employee any severance under
this Section 11 if Employee's employment is terminated under Section 10 because of any conviction of or
plea or nolo contendere or the equivalent in respect to any felony offense or crime involving dishonesty or
City Manager Employment Agreement — Mark Calhoun Page 5 of 8
moral turpitude by Employee. Employee also understands and agrees that the City is not obligated to pay
Employee any severance under this Section 11 if Employee's employment is terminated under Section 10
because Employee is arrested due to a charge of any felony offense or a crime involving dishonesty or
moral turpitude.
Section 12: Resignation
In the event that the Employee voluntarily resigns his/her position with the City, but not at the request of
the City, the Employee shall provide a minimum of 30 days' notice unless the parties agree otherwise. A
resignation by the Employee shall not result in the severance provisions of Section 11, except for a
resignation requested by the City pursuant to Section 10.1.
Section 13: Hours of Work
It is recognized that the Employee must devote a great deal of time outside the normal office hours on
business for the City. Employee shall be allowed to establish a work schedule that allows him/her to balance
their personal life while ensuring the operation of the City is properly managed and Employee is meeting
obligations outlined in the SVMC for Employee's position. To properly manage the City, Employee must
efficiently and effectively oversee the operation of all City functions, but it is left to the Employee's
discretion to determine what hours are necessary to accomplish those obligations. Employee shall
communicate his/her work schedule to the City Council in a mutually agreed manner.
Section 14: Outside Activities
The employment provided for by this Agreement shall be the Employee's primary employment.
Recognizing that certain outside teaching or other business opportunities may occur which the Employee
wishes to participate in, such activities may be permitted as long as Employee obtains approval from the
City to engage in such activities. Such activities, if any, shall not constitute interference of any degree nor
a conflict of interest with his or her responsibilities under this Agreement, nor shall such activities create
the appearance or perception of a conflict of interest with City policy or his or her responsibilities under
this Agreement.
Section 15: Moving and Relocation Expenses
Not applicable to this Agreement.
Section 16: Home Sale and Purchase Expenses
Not applicable to this Agreement.
Section 17: Indemnification
Except as set out below, the City shall defend, hold harmless, and indemnify Employee against any tort,
professional liability claim or demand, or other legal action, arising out of an alleged act or omission
occurring in the performance of Employee's duties as City Manager or resulting from the exercise of
judgment or discretion in connection with the performance of program duties or responsibilities, except for
(1) any dishonest, fraudulent, criminal or malicious act or course of conduct by Employee, (2) any act or
course of conduct by Employee which is not performed on behalf of the City, (3) any act or course of
conduct which is outside the scope of Employee's service or employment with the City, (4) any lawsuit
brought against the Employee on behalf of the City, and (5) an act or conduct that is willful or wanton (the
"Excluded Conduct"). The Employee may request and the City shall not unreasonably refuse to provide
independent legal representation at the City's expense, and the City may not unreasonably withhold
approval. Legal representation, provided by the City for Employee, shall extend until final determination
of the legal action, including any appeals brought by either party. Employee shall cooperate fully with the
City Attorney or an attorney designated by the City, and upon request, assist in the defense or settlement of
any suit and in enforcing any claim for any right of subrogation against any persons or organizations that
City Manager Employment Agreement — Mark Calhoun Page 6 of 8
may be liable to the City. Employee shall not settle any claim without the prior written approval of the City
in order for the indemnification provisions to be applied, as provided in this Section.
The indemnification provisions of this Agreement do not constitute a policy of insurance, and nothing
contained in this Agreement shall be construed to modify or amend any provision of any policy of insurance
where Employee is an insured under that policy. This Section 17 shall have no force or effect with respect
to any accident, occurrence or circumstance for which the City or the Employee is insured against loss or
damages, provided that the City shall, under the provisions of this Section 17, provide protection, subject
to the terms and limitations in this Section, above any loss limit of such insurance policy. Employee
understands and agrees that this Section 17 is intended to be secondary to any contract or policy of insurance
owned or applicable to Employee. In the event of any conflict between this Section 17 and the provisions
of any such policy of insurance, the policy provisions shall be controlling.
Section 18: Bonding
The City shall bear the full cost of any fidelity or other bonds required of the Employee under any RCW or
the SVMC.
Section 19: Other Terms and Conditions of Employment
The City, only upon agreement with Employee, may fix any such other terms and conditions of
employment, as it may determine from time -to -time, relating to the performance of the Employee, provided
such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the
SVMC, or any other applicable law.
Section 20: Notices
Notice pursuant to this Agreement shall be given by depositing in the custody of the United States Postal
Service, postage prepaid, addressed as follows:
(1) CITY:
City of Spokane Valley, Attn. Mayor
11707 East Sprague Avenue, Suite 106, Spokane Valley, WA 99206.
(After September 1, 2017, 10210 East Sprague, Spokane Valley, WA 99206);
and to:
City of Spokane Valley, Attn. City Attorney
11707 East Sprague Avenue, Suite 103, Spokane Valley, WA 99206.
(After September 1, 2017, 10210 East Sprague, Spokane Valley, WA 99206);
(2) EMPLOYEE:
Mark Calhoun
11707 East Sprague Avenue, Suite 106, Spokane Valley, WA 99206.
(After September 1, 2017, 10210 East Sprague, Spokane Valley, WA 99206)
Alternatively, notice required pursuant to this Agreement may be personally served in the same manner as
is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as
the date of deposit of such written notice in the course of transmission in the United States Postal Service.
Section 21: Disclosure
Example: If Employee or spouse owns a business or property in the City.
City Manager Employment Agreement — Mark Calhoun Page 7 of 8
Section 22: General Provisions
1. Integration. This Agreement sets forth and establishes the entire understanding between the City and
the Employee relating to the Employee's employment as the City Manager. Any prior discussions or
representations by or between the parties are merged into and rendered null and void by this Agreement.
The parties, by mutual written agreement, may amend any provision of this Agreement during the life of
the Agreement. Such amendments shall be incorporated and made a part of this Agreement.
2. Binding Effect. This Agreement shall be binding on the City and the Employee as well as their heirs,
assigns, executors, personal representatives, and successors in interest.
3. Effective Date. This Agreement shall become effective on November 9, 2016.
4. Severability. The invalidity or partial invalidity of any provision of this Agreement shall not affect the
validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the
remaining provisions shall be deemed to be in full force and effect as if they have been executed by both
parties subsequent to the expungement or judicial modification of the invalid provision.
Mark Calhoun
L.R. Higgins, Mayor
ATTEST:
Christine Bainbridge, City Clerk
City Manager Employment Agreement — Mark Calhoun Page 8 of 8
DRAFT
ADVANCE AGENDA
as of November 3, 2016; 8:30 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
Nov 15, 2016, Study Session Format, 6:00 p.m.
Proclamation: World Pancreatic Cancer Day
ACTION ITEMS:
1. Second Reading Proposed Ordinance 16-018 Transportation & Infrastructure Utility Tax
NON -ACTION ITEMS:
2. Marketing Study Update — John Hohman, Atlas Advertising
3. Parks Maintenance Contract — Mike Stone
4. CenterPlace Catering — Mike Stone
5. Lodging Tax Advisory Committee Recommendations to Council — Chelsie Taylor
6. Barker Overpass Design — Eric Guth, Steve Worley
7. 2017 FASTLANE Grant Opportunity - Eric Guth
8. Advance Agenda — Mayor Higgins
[due Tue, Nov 81
(20 minutes)
(60 minutes)
(15 minutes)
(10 minutes)
(20 minutes)
(15 minutes)
(15 minutes)
(5 minutes)
[*estimated meeting: 160 minutes]
Nov 17, 2016, Special Meeting, 8:30 a.m. — 11:30 a.m.. Council Chambers Joint Mtg with Water Districts
Tentative Topics include:
(1) In -stream flow rules from Ecology
(2) Recent Supreme Court decision in the Whatcom County v. Hirst case
(3) Support legislation clarifying Valley water provider's water rights: Support Senator Padden's efforts to adopt legislation
that clarifies that the water rights held by water providers serving the Spokane Valley region can be changed from irrigation to
municipal water supply purposes without going through the change of use permitting process that is currently required
(4) City of Spokane Valley utility tax proposal
(5) City of Spokane Valley proposal regarding abandoned utility infrastructure located in City rights-of-way.
Nov 22, 2016, Special Meeting, 3:30 -5 p.m., 2nd Floor Conf Room, City Hall
Council meets with Lobbyists and 4th District Legislators
Nov 22, 2016, Formal Meeting Format, 6:00 p.m.
Proclamation: In Support of Small Business Saturday
1. Consent Agenda (claims, payroll, minutes)
2. Second Reading Proposed Ordinance 16-019 Comp Plan — Mike Basinger
3. Motion Consideration: Parks Maintenance Contract — Mike Stone
4. Motion Consideration: CenterPlace Catering Contract — Mike Stone
5. Motion Consideration: 2017 FASTLANE Grant Opportunity — Eric Guth
[due Tue, Nov 15]
(5 minutes)
(20 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
6. Admin Report: State Supreme Court Decision: Whatcom Co. vs. Hirst — J. Hohman, Tadas Kisielius(30 mins)
7. Admin Report: Advance Agenda — Mayor Higgins (5 minutes)
8. Info Only: (a) Dept Reports; (b) St. Maint Contract Renewal; (c) Street Sweeping Contract Renewal
[*estimated meeting: 90 minutes]
Nov 29, 2016 — No Meeting — Thanksgiving Holiday
Draft Advance Agenda 11/3/2016 3:01:18 PM Page 1 of 2
Dec 6, 2016, Study Session Format, 6:00 p.m.
1. District Court Presentation — Mark Calhoun, Judge Walker, Court Admin. John Witter
2. Property Crimes, Wa. Assoc. of Sheriffs & Police Chiefs (WASPC) — Mike Werner
3. Myrtle Point Cleanup — Cary Driskell
4. Street Maintenance Contract Renewal — Eric Guth
5. Street Sweeping Contract Renewal — Eric Guth
6. City Hall Update — Eric Guth
7. Advance Agenda — Mayor Higgins
[due Tue, Nov 29]
(30 minutes)
(15 minutes)
(20 minutes)
(10 minutes
(10 minutes
(10 minutes)
(5 minutes)
[*estimated meeting: 100 minutes]
Dec 13, 2016, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Motion Consideration: Funding Allocation, Lodging Tax — Chelsie Taylor
3. Motion Consideration: Street Maintenance Contract Renewal — Eric Guth
4. Motion Consideration: Street Sweeping Contract Renewal — Eric Guth
5. Admin Report: Advance Agenda — Mayor Higgins
Dec 20, 2016, Study Session Format, 6:00 p.m.
1. Advance Agenda
2. Info Only: Department Reports (normally due for Dec 27 mtg)
Dec 27, 2016 — No Meeting — Christmas Holiday
[due Tue, Dec 6]
(5 minutes)
(25 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 55 minutes]
[due Tue, Dec 13]
(5 minutes)
[*estimated meeting: minutes]
January 3, 2017, Study Session Format, 6:00 p.m. [due Tue, Dec 27]
1. Mayoral Appointment: Two Planning Commissioners (3 -yr. terms) (5 minutes)
2. Mayoral Appointment: Two Members for Lodging Tax Advisory Committee (1 or 2 yr. terms) (5 minutes)
3. Mayoral Appointment: Councilmembers to Various Board and Committees for 2017 (10 minutes)
4. Advance Agenda — Mayor Higgins (5 minutes)
January 10, 2017, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Higgins
[due Tue, Jan 3]
(5 minutes)
(5 minutes)
January 17, 2017, Study Session Format, 6:00 p.m. [due Tue, Jan 10]
1. Advance Agenda
January 24, 2017, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Higgins
3. Info Only: Department Reports
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
8th & McDonald follow-up (April, 2017)
AWC Citizen Action Days (Feb 15-16, 2017)
Consultant Agreement Design Barker Rd/BNSF Separation Project
Oath of Office
SCRAPS Update
Second Amendment Sanctuary City
Term Limits
Undergrounding
Utility Facilities in ROW
[due Tue, Jan 17]
(5 minutes)
(5 minutes)
Draft Advance Agenda 11/3/2016 3:01:18 PM Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016
Check all that apply: ❑ consent ❑ old business
® information ❑ admin. report
AGENDA ITEM TITLE: TIGER VIII and 2016
Department Of Transportation (USDOT)
GOVERNING LEGISLATION:
Department Director Approval:
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
FASTLANE Grant Debrief with U.S.
PREVIOUS COUNCIL ACTION TAKEN: Adoption of 2016-2021 Six -Year Transportation
Improvement Plan (TIP), Resolution No. 15-005, on June 23, 2015; Consensus to move ahead
with this grant opportunity and with consultant assistance at the March 15, 2016 Council
Workshop; Consensus at the March 29, 2016 meeting to apply for, with consultant assistance,
TIGER VIII and FASTLANE grants on the Barker Rd/BNSF Grade Separation and the Barker
Road and Pines Road BNSF Grade Separation projects.
BACKGROUND:
TIGER VIII
On April 29, 2016, the City submitted a TIGER VIII grant application for the Barker Rd/BNSF
Grade Separation project. The City contracted with DKS Associates to assist with the
preparation of the grant application and provide the required benefit/cost analysis for the project.
On July 29, 2016 the grant awards were announced by USDOT on the Transportation.pov
website. Unfortunately, the City's project was not selected. Staff contacted USDOT and
scheduled a debriefing for October 20, 2016. Following are notes from the debriefing.
Attendees:
• USDOT: Robert Mariner (Deputy Director, Office of Infrastructure Finance and
Innovation, P-40)
• City of Spokane Valley: Eric Guth, Steve Worley and Ray Wright
• DKS Associates: Renee Hurtado, Richard Hutchinson
Demand for the 2016 TIGER grant program continued to far exceed available funds; the DOT
received 585 eligible applications from all 50 States, and several U.S. territories, tribal
communities, cities, and towns throughout the United States, collectively requesting over $9.3
billion in funding.
The application review process consisted of three levels: Tier 1 review, Tier 2 review, and
USDOT Secretary final review and selection.
The initial Tier 1 analysis included 12 USDOT evaluation teams that were comprised of three to
four people who rated the grant applications into one of four categories:
• Highly Recommended
• Recommended
• Acceptable
• Not Recommended
Of the 585 eligible applications, only 230 (including the City's) moved on to the Tier 2 review.
The Tier 2 review teams evaluated all 230 applications that made it to the `Highly
Recommended' category. The review teams at this level consisted of senior staff from the
Federal Highways (FHWA), the Federal Railroad Administration (FRA), Federal Transit
Authority (FTA), Federal Aviation Administration (FAA) and the US Maritime Administration
(MARAD).
The review teams considered the economic benefit/cost analysis and other grant criteria. At the
end of the Tier 2 level, 80 applications (including the City's) moved on to the US Transportation
Secretary's desk (Secretary Foxx) for consideration. These applications were evaluated by the
Secretary and his staff. Only 40 grant applications were selected for funding. Unfortunately,
Spokane Valley's project was not selected. Of the 40 grant recipients, nearly two-thirds were
repeat applications.
Mr. Mariner stated that our project application was very good. It was not selected only because
there were limited funds available. Mr. Mariner gave no specific suggestions that could have
strengthened the City's application.
Staff asked a number of questions throughout the conference call:
1) Is there scoring associated with these applications and could the City have access to the
scores and scoring criteria?
"No, there are no scores. At the end of the day, there are applications selected for
funding and those that are not."
2) Would it have made a difference if the City had combined this project with another similar
project?
"Not necessarily. It does often help to have an application that includes discrete
segments because USDOT often will fund one segment of an application and not necessarily
the whole thing."
3) Are there other federal funding opportunities for this type of project that the City might
pursue?
"No, there are no other major funding opportunities for surface transportation other than
TIGER or FASTLANE for this type of project."
4) Based on the rating of the application, does it still stand a chance for future TIGER funding?
"Yes, if the TIGER grant continues/" Mr. Mariner encouraged the City to continue to
submit their application. "Keep in mind there will be an administration change after the
upcoming election so the program may be eliminated or the selection criteria may change."
5) Would the City's application have been more competitive with a larger match?
"Cost share is something that is always looked at. It's not necessarily a negative thing if
the local agency match only meets the minimum requirements."
6) Was there a favorite type of project or selection criteria for this particular round of TIGER
VIII?
"The projects selected covered a wide range of project types and various selection
criteria. Some of the rail and port projects had a harder time competing under the Ladders of
Opportunity criteria."
21Page
Mr. Mariner also provided these general comments:
"The City should consider contacting their federal legislative representatives next year after the
elections to introduce the project to any new political leadership. This is especially helpful if local
and state representatives make these phone calls. Phone calls don't guarantee selection but
phone calls raise project awareness."
"Moving this project ahead by completing preconstruction phases for design and right-of-way
will make it more attractive in future rounds. USDOT wants to minimize its risk by awarding
projects to agencies that can complete the work applied for. Completing preconstruction
activities before a funding obligation generally score better when evaluated by the project
readiness team."
FASTLANE
On February 26, 2016, USDOT announced a call for projects for the first round of the new
FASTLANE grant program. The FASTLANE program was established in the Fixing America's
Surface Transportation (FAST) Act to fund critical freight and highway projects across the
country. The FAST Act authorized the program at $4.5 billion for fiscal years 2016 through
2020, including $800 million for FY 2016 to be awarded by the US Secretary of Transportation.
On April 14, 2016, the City submitted a FASTLANE grant application for its Barker Road and
Pines Road BNSF Grade Separation project. On September 7, 2016 the grant awards were
announced by USDOT on the Transportation.qov website. Unfortunately, the City's project was
not selected.
Staff contacted USDOT and scheduled a debriefing for October 31, 2016. Following are notes
from the debrief conference call:
Attendees:
• USDOT: Robert Mariner
• City of Spokane Valley: Eric Guth, Steve Worley and Ray Wright
• DKS Associates: Richard Hutchinson
In this first call for FASTLANE grants, USDOT received 212 applications requesting a total of
nearly $9.8 billion. This is over 13 times more funding than was available through FASTLANE —
underscoring the continuing need for infrastructure investment across the country.
Of the 212 applications received, 136 represented projects in urban areas, while the remaining
76 supported rural projects. Out of the 212 applications, 94 were large projects (with a total
project cost over $100M) and 118 small projects ($5M -$100M total project cost).
The initial Tier 1 analysis rated the grant applications into one of three categories:
• Recommended
• Acceptable
• Not recommended
The City's application was among 147 projects rated as Recommended and advanced to the
Tier 2 evaluation level.
At the Tier 2 level, the benefit/cost analysis and project readiness criteria were evaluated in
detail. At the end of the Tier 2 evaluation, the City's application was among 123 project
applications making it to the US Transportation Secretary's desk for review and selection.
31Page
The Transportation Secretary and his staff selected final projects for funding. There were a total
of eighteen projects selected for funding; twelve were large projects and six were small projects.
Unfortunately, the City's project was not selected.
Mr. Robert Mariner said that the City's project application was excellent; the project Benefits
exceeded Costs, which is good and the risk rating was low (good) related to being able to move
the project to completion.
Mr. Mariner addressed most of the City's questions ten days earlier during the TIGER VIII
debriefing. The one other question the City team wanted an answer to was whether or not
combining the two projects into one application was a deterrent. Mr. Mariner responded by
saying "not necessarily. But if the City chose to submit this project again for the second
FASTLANE grant program, the application should identify phases such that if the whole project
could not be funded, one phase of it could and the project could be completed in steps."
Mr. Mariner said that the City's application made it all the way to the US Transportation
Secretary's desk, that the projects the City submitted were great candidates, but unfortunately,
because funding was insufficient, most projects submitted were not selected for funding.
He encouraged the City to continue to try and that the City should consider resubmitting for the
upcoming FASTLANE II call for projects.
OPTIONS: None
RECOMMENDED ACTION OR MOTION: None
BUDGET/FINANCIAL IMPACTS: None
STAFF CONTACT: Eric Guth, PE — Public Works Director
Steve Worley, PE — Capital Programs
ATTACHMENTS:
41Page
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: November 8, 2016 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
® information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: USDOT FASTLANE II Call for Projects
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: Adoption of the 2017-2022 Six -Year Transportation
Improvement Plan (TIP), Resolution No. 16-009, June 28, 2016.
BACKGROUND:
On October 28, 2016, USDOT announced it is conducting a call for projects for FASTLANE II
grants. This is the second year of the FASTLANE grant program which was established in the
Fixing America's Surface Transportation (FAST) Act to fund critical freight and highway projects
across the country. The FAST Act authorized the program at $4.5 billion for fiscal years 2016
through 2020, including $850 million for FY 2017 to be awarded by the Secretary of
Transportation.
The City applied for the 2016 FASTLANE grants earlier this year seeking funds to design,
purchase right-of-way, and build both the Barker Road and Pines Road (SR27) BNSF Grade
Separation projects. The City's application made it to the final round; but the City's project was
not selected.
City staff, on October 31, 2016, conducted a conference call with USDOT to debrief the City's
2016 FASTLANE application to determine how the application ranked and how best to make
future applications stronger.
After the debrief with the USDOT and knowing that there is a new call for projects for the
FASTLANE II, staff strategized on how best to apply for FASTLANE grants this round. From
that discussion, staff's conclusion was that it appeared that the City, by combining both the
Barker Road and Pine Road grade separation projects, may have been too ambitious and that
we may have been successful had applications for each of the projects been submitted
separately.
This round, staff recommends that grant applications be submitted again for the Barker Road
and Pines Road Grade Separation projects. Because of what was discussed with the USDOT
during the debrief, staff may recommend that applications be submitted separately for each
project or if the City Council elects to submit the grant applications for these projects together,
that there be a phasing scheme whereby USDOT can select a phase to fund in lieu of the entire
project. FASTLANE grants provide 60% of all funding to design, purchase right-of-way, and
build a project.
If successful, FASTLANE II grant funds are expected to be obligated by September 30, 2020
and construction must begin by March 30, 2022. Per statute, at the very latest FASTLANE grant
funds must be obligated by September 30, 2020 and construction must begin by March 30,
2022. However, a project schedule that shows obligations and construction close to those
deadlines will have more risk in meeting the statutory requirements. In other words, the
Department will evaluate the readiness of projects, and a project with obligation and
construction schedules before the September 30, 2020, deadline presents less risk.
The deadline for submitting applications is 8:OOPM EST on December 15, 2016.
OPTIONS: Information
RECOMMENDED ACTION OR MOTION: Information
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Eric Guth, PE — Public Works Director
Steve Worley, PE — Capital Programs
ATTACHMENTS: