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2016, 11-22 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, November 22, 2016 6:00 p.m. Spokane Valley City Hall Council Chambers 11707 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Al Hulten, Valley Assembly Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION Small Business Saturday PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Nov 22, 2016 Request for Council Action Form Totaling: $5,123,048.14 b. Approval of Payroll for Pay Period Ending November 15, 2016: $383,426.09 c. Approval of November 1, 2016 Council Meeting Minutes, Study Session Format d. Approval of November 8, 2016 Council Meeting Minutes, Special 4:30 p.m. Meeting e. Approval of November 8, 2016 Council Meeting Minutes, Special 5:00 p.m. Meeting NEW BUSINESS: 2. Motion Consideration: Parks Maintenance Contract — Mike Stone [public comment] 3. Motion Consideration: CenterPlace Catering Contract — Mike Stone [public comment] 4. Motion Consideration: 2017 FASTLANE Grant Opportunity — Eric Guth [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. Council Agenda 11-22-16 Formal Format Meeting Page 1 of 2 ADMINISTRATIVE REPORTS: 5. State Supreme Court Decision: Whatcom Co. vs. Hirst — John Hohman, Tadas Kisielius 6. Advance Agenda — Mayor Higgins INFORMATION ONLY (will not be reported or discussed): 7. Department Reports 8. Street Maintenance Contract Renewal 9. Street Sweeping Contract Renewal 10. Consultant Agreement Design Barker Rd/BNSF Separation Project CITY MANAGER COMMENTS ADJOURNMENT General Meetinj' Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1st 3mland 5t'—' Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 921-1000 as soon as possible so that arrangements may be made. Council Agenda 11-22-16 Formal Format Meeting Page 2 of 2 cny of /� Spokane wtamattou City of Spokane bailey, Washington Small -Business Saturday WHEREAS, The City of Spokane Valley celebrates its local small businesses and the contributions they make to our local economy and community; according to the United States Small Business Administration, there are currently 27.9 million small businesses in the United States, which represents approximately 99% of American employer firms, creates more than two-thirds of the net new jobs, and generates 46% of the private gross domestic product, as well as 54% of all United States' sales; and WHEREAS, Small businesses employ over 55% of the workingpopulation in the United States; and WHEREAS, Eighty-nine percent of consumers in the United States agree that small businesses contribute positively to the local cor munity by supplyingjobs and generating tax revenue; and WHEREAS, Eighty-seven percent of consulters in the United States agree that small businesses are critical to the overall economic health of the United Stales; and WHEREAS, Ninety-three percent of consumers in the United States agree that it is important for people to support the small businesses that they value in their community; and WHEREAS, The City of Spokane Valley supports its local businesses that creates jobs, boosts our local economy and preserves our neighborhoods; and WHEREAS, Advocacy groups as well as public and private organizations across the country have endorsed the Saturday after Thanksgiving as 'Small Business Saturday.' NOW, THEREFORE, 1, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilnlerrrbers, do hereby proclaim November 26, 2016 as SMALL BUSINESS SATURDAY for the City of Spokane Valley, and 1 urge Spokane Valley citizens to join communities across the counhy in our support of small businesses and merchants on Small Business Saturday and throughout the year. Dated this 1st day of November 2016. 1 r L.R. Higgins, A a o CITY Or SPOKANE VALLEY Request for Council Action Meeting Date: November 22, 2016 Department Director Approval: i Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST 11/03/2016 11/04/2016 11/07/2016 11/08/2016 11/09/2016 11/14/2016 11/14/2016 11/16/2016 VOUCHER NUMBERS 39738-39784; 19200578 39785-39790 6970 5675; 5687-5689; 5700; 39791-39792 39793-39825; 1038717 39826 39827-39859 6971-6981 GRAND TOTAL: TOTAL AMOUNT $2,316,514.01 $7,715.02 $300.00 $304,091.89 $288,119.53 $2,000,000.00 $205,103.69 $1,204.00 $5,123,048.14 #001 - Gene 001.011.000.511. 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.032.000. 001.058.050.558. 001.058.051.558. 001.058.055.558. 001.058.056.558. 001.058.057.558 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.560. 001.090.000.594. 001.090.000.595. ral Fund Explanation of Fund Numbers found on City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works CED - Administration CED — Economic Development CED — Development Services -Engineering CED — Development Services -Planning CED — Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Economic General Gov't -Social Services General Gov't -Capital Outlay General Gov't -Pavement Preservation Voucher Lists Other Funds 101 -- Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 123 — Civil Facilities Replacement 204 — Debt Service 301 — REET 1 Capital Projects 302 - REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Preservation 312 -- Capital Reserve 314 — Railroad Grade Separation Projects 402 -- Stormwater Management 403 — Aquifer Protection Area 501 -- Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 11/03/2016 9:09:39AM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39738 11/3/2016 000197 ACRANET 1984 001.018.016.518 EMPLOYEE BACKGROUND CHECK 111.00 Total : 111.00 39739 11/3/2016 000234 ARLT, SHANE Q4 2016 101.042.000.542 Q4 2016 CELL PHONE ALLOWANCI 135.00 Total : 135.00 39740 11/3/2016 000173 BINGAMAN, GREG Q4 2016 001.018.014.514 Q4 2016 CELL PHONE ALLOWANCI 135.00 Tota! : 135.00 39741 11/3/2016 000904 BRANCH, CAROLBELLE Q4 2016 001.018.013.513 Q4 2016 CELL PHONE ALLOWANCI 135.00 Total : 135.00 39742 11/3/2016 000796 BUDINGER & ASSOCIATES INC M14310-16 303.303.155.595 0155-SULLIVAN BRIDGE MATERIAL 4,009.18 M14310-17 303.303.155.595 0155-SULLIVAN BRIDGE MATERIAL 5,746.34 M14310-18 303.303.155.595 0155-SULLIVAN BRIDGE MATERIAL 3,102.00 M16481-1 311.000.226.595 16-020: 0226 MATERIALS TESTING 7,762.01 Total : 20, 619.53 39743 11/3/2016 003122 CALHOUN, MARK Q4 2016 001.013.000.513 Q4 2016 CELL PHONE ALLOWANCI 135.00 Total : 135.00 39744 11/3/2016 002562 CD'AMETALS 118914 101.000.000.542 SUPPLIES: SNOWPLOWS 25.54 Total : 25.54 39745 11/3/2016 003319 CO -ENERGY, CONNEL OIL 0162021-!N 101.000.000.542 SUPPLIES: SNOWPLOWS 811.41 Total: 811.41 39746 11/3/2016 005190 COLLIER, CALEB Q4 2016 001.011.000.511 04 2016 CELL PHONE ALLOWANCE 135.00 Total : 135.00 39747 11/3/2016 001157 COUNTRY HOMES POWER EQUIP 128710 101.042.000.542 EQUIPMENT: STREET/STORM 543.49 Total : 543.49 39748 11/3/2016 001880 CROWN WEST REALTY LLC OCTOBER 2016 101.042.000.543 COMMON AREA CHARGES FOR ME 167.09 Total : 167.09 39749 11/3/2016 003255 DAY WIRELESS SYSTEMS 584400 101.042.000.543 TOWER RENTAL 208.13 Page: 1 vchlist 11103/2016 9:09:39AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 39749 11/3/2016 003255 003255 DAY WIRELESS SYSTEMS 39750 11/3/2016 000734 DEPT OF TRANSPORTATION 39751 11/3/2016 000912 DEX MEDIA WEST 39752 11/3/2016 004206 EARTHCAM INC 39753 11/3/2016 003682 EPIC LAND SOLUTIONS INC 39754 11/3/2016 002930 EQUIPMENT WATCH 39755 11/3/2016 003274 EXCHANGE PUBLISHING LLC 39756 11/3/2016 001447 FREE PRESS PUBLISHING INC 39757 11/3/2016 003177 GUTH, ERIC (Continued) RE 46 JG6436 L007 RE-313-ATB61017039 RE-313-ATB61017049 OCTOBER 2016 WS1003166019 0916-0644 0916-0650 0916-0652 66853001 430078 430079 430080 430081 430082 430886 430887 430888 430889 46384 46416 46417 Fund/Dept 402.402.000.531 101.042.000.542 101.042.000.542 001.076.305.575 303.303.155.595 303.303.166.595 303.000.247.595 303.000.223.595 001.032.000.543 001.013.000.513 001.013.000.513 001.058.056.558 001.013.000.513 001.058.056.558 001.013.000.513 001.013.000.513 001.058.056.558 001.058.056.558 101.000.000.542 001.013.000.513 001.058.056.558 EXPENSES 001.032.000.543 Description/Account Amount Total : AUGUST DECANT CHARGES REIMBURSE TRAFFIC SCVS MAIN7 REIMBURSE ROADWAY MAINTENP Total : ADVERTISING FOR CENTERPLACE Total : CAMERA SYSTEMS WI MANAGED Total : 0166 -RW SERVICES 0247: 15-073 D RW PROFESSIONA GIP 223: 15-073 E RW SERVICES Total : ESTIMATOR PKG - RENTAL RATE E Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : 208.13 807.17 1,854.71 6,491.31 9,153.19 3.00 3.00 900.00 900.00 687.50 159.00 2,159.00 3,005.50 3,562.62 3,562.62 25.28 21.33 58.46 19.75 81.37 24.00 20.54 63.20 55.50 369.43 70.40 25.00 77.35 172.75 EXPENSE REIMBURSEMENT 32.25 Page: 2 vchlist 11/03/2016 9:09:39AM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice 39757 11/3/2016 003177 GUTH, ERIC 39758 11/3/2016 000002 H & H BUSINESS SYSTEMS INC. 39759 39760 39761 39762 39763 39764 39765 11/3/2016 005191 HALEY, PAM (Continued) Q4 2016 324931 324932 325198 325199 325202 325203 325212 325213 325216 325217 325276 325277 325305 Q4 2016 11/3/2016 004853 HALVERSON NORTHWEST LAW GROUP 190624 11/3/2016 003297 HIGGINS, LEWIS ROD 11/3/2016 002518 INLAND PACIFIC HOSE & FITTINGS 11/3/2016 002466 KENWORTH SALES COMPANY 11/3/2016 001944 LANCER LTD 11/3/2016 005386 LOVEALL, JASON P 04 2016 554239 SPOR02055933 0461808 PARCEL 45214.1106 Fund/Dept 001.032.000.543 001.058.057.558 001.058.057.558 001.013.000.513 001.013.000.513 001.013.015.515 001.013.015.515 001.058.050.558 001.058.050.558 001.011.000.511 001.011.000.511 001.076.000.576 001.076.000.576 001.058.057.558 001.011.000.511 001.013.015.515 001.011.000.511 101.000.000.542 101.000.000.542 001.090.000.519 303.000.239.595 Description/Account Amount 04 2016 CELL PHONE ALLOWANCE Total : COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS COPIER COSTS Total : Q4 2016 CELL PHONE ALLOWANCE Total : PROFESSIONAL SERVICES Total : Q4 2016 CELL PHONE ALLOWANCE Total : SUPPLIES: SNOWPLOWS SERVICE #207 ENVELOPES Total Total Total : 135.00 167.25 34.24 3.11 400.99 37.97 100.37 10.83 164.20 29.25 187.88 25.70 447.39 23.14 9.44 1,474.51 135.00 135.00 130.00 130.00 135.00 135.00 15.61 15.61 337.95 337.95 577.73 577.73 ROW - BOWDISH & 12TH AVE SIDE 1,230.00 Page: 3 vchlist 11/0312016 9:09:39AM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 39765 11/3/2016 005386 005386 LOVEALL, JASON P 39766 11/3/2016 005387 MENTER, SCOTT 39767 11/3/2016 005037 MERIDIAN CONSTRUCTION INC 39768 11/3/2016 000636 MOORE IACOFANO GOLTSMAN, INC. 39769 11/3/2016 005192 MUNCH, MICHAEL (Continued) PARCEL 45214.1107 PAY APP 4 0045971 Q4 2016 39770 11/3/2016 003090 NORTH 40 OUTFITTERS 072230/3 072254/3 39771 11/3/2016 000652 OFFICE DEPOT INC. 39772 11/3/2016 005050 OGDEN MURPHY WALLACE PLLC 39773 11/3/2016 003587 PACE, ED 39774 11/3/2016 005388 PARK, PETER C 39775 11/3/2016 002520 RWC GROUP 39776 11/3/2016 002531 SIX ROBBLEES INC 869455520002 873430839001 873914961001 873915196001 729930 04 2016 PARCEL 45214.1218 38057N 38695N 5-778170 Fund/Dept 303.000.239.595 313.000.215.594 309.000.227.595 001.011.000.511 101.042.000.542 101.042.000.542 001.076.305.575 001.076.304.575 001.076.000.576 001.076.305.575 001.013.015.515 001.011.000.511 303.000.239.595 101.000.000.542 101.000.000.542 001.032.000.543 Description/Account Amount Total : ROW - BOWDISH & 11TH AVE SIDE Total : 0215 -CITY HALL CONSTRUCTION C Total : PROFESSIONAL SERVICES Total : Q4 2016 CELL PHONE ALLOWANCI Total : SUPPLIES: PW SUPPLIES: PW Total : OFFICE SUPPLIES: CENTERPLACE OFFICE SUPPLIES: SENIOR CENTS OFFICE SUPPLIES: PARKS OFFICE SUPPLIES: CENTERPLACE Total : PROFESSIONAL SERVICES Total : Q4 2016 CELL PHONE ALLOWANCI Total : ROW - BOWDISH & 11TH SIDEWAL Total : SUPPLIES: SNOWPLOW #209 SUPPLIES: SNOWPLOW #208 Total : 1,230.00 2,500.00 2,500.00 702,597.58 702,597.58 4,352.65 4,352.65 135.00 135.00 24.91 7.49 32.40 3.87 59.30 96.94 10.26 170.37 1,557.16 1,557.16 135.00 135.00 4,000.00 4,000.00 353.89 25.00 378.89 SUPPLIES: VEHICLE #302 152.90 Page: 4 vchlist 11/03/2016 9:09:39AM Voucher List Spokane Valley Page: 5 Bank code : apbank Voucher Date Vendor Invoice 39776 1113/2016 002531 002531 SIX ROBBLEES INC 39777 11/3/2016 000001 SPOKANE CO TREASURER 39778 11/3/2016 001903 SPOKANE TRAFFIC CONTROL INC 39779 11/3/2016 000093 SPOKESMAN -REVIEW, THE (Continued) 110100137 42000320 Fund/Dept 101.042.000.542 001.016.000.554 Description/Account Amount Total : ENGINEERING ANIMAL CONTROL SERVICE NOVE Total : 1983 303.000.207.595 TRAFFIC CONTROL 464956 39780 11/3/2016 003135 UNITED RENTALS, (NORTH AMERICA) II\ 141487855-001 39781 11/3/2016 000158 WELCH COMER & ASSOC. INC 39782 11/3/2016 000980 WESTERN SYSTEMS INC 39783 11/3/2016 004895 WOOD, SAM 39784 11/3/2016 002651 WOODARD, ARNE 998374 10/31/2016 000001 SPOKANE CO TREASURER 19200578 10/28/2016 000409 DEPT OF REVENUE 49 Vouchers for bank code : apbank 2016625 0000031303 Q4 2016 Q4 2016 9290201006 Q3-2016 001.018.016.518 101.000.000.542 309.000.237.595 ADVERTISING ACCT 50869 EQUIPMENT RENTAL Total : Total : Total : 16-058: CiP 0237 ENGINEERING S\ Total : 303.000.207.595 0207 CONTRO EPAC 001.011.000.511 001.011.000.511 001.016.000.521 001.076.099.576 Total : Q4 2016 CELL PHONE ALLOWANCI Total : Q4 2016 CELL PHONE ALLOWANCI Total : LE CONTRACT BILLING OCTOBER Total : COMBINED EXCISE TAX RETURN Total : 152.90 57,010.60 20,517.41 77,528.01 302.50 302.50 269.25 269.25 575.94 575.94 3,401.07 3,401.07 3,120.47 3,120.47 135.00 135.00 135.00 135.00 1,467,372.00 1,467, 372.0 0 3,132.09 3,132.09 Bank total : 2,316,514.01 49 Vouchers in this report Total vouchers : 2,316,514.01 Page: 5 vchlist 11/04/2016 8:36:17AM Voucher List Spokane Valley Page; Bank code : apbank Voucher Date Vendor Invoice 39785 11/4/2016 001606 BANNER BANK 39786 11/4/2016 001606 BANNER BANK 39787 11/4/2016 001606 BANNER BANK 39788 11/4/2016 001606 BANNER BANK 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 8573 Oct 2016 5214 Oct 2016 5214 Oct 2016 5214 Oct 2016 9713 Oct 2016 9713 Oct 2016 9713 Oct 2016 9713 Oct 2016 9713 Oct 2016 9713 Oct 2016 9713 Oct 2016 9713 Oct 2016 9713 Oct 2016 9713 Oct 2016 8599 Oct 2016 8599 Oct 2016 Fund/Dept 001.032.000.543 106.000.230.537 101.042.000.542 001.018.013.513 101.042.000.542 001.090.000.518 001.018.014.514 001.018.014.514 001.018.014.514 001.018.014.514 001.018.014.514 001.018.014.514 001.018.014.514 001.013.000.513 001.018.016.518 106.000.230.537 106.000.230.537 101.042.000.542 001.058.057.558 001.058.055.558 001.058.056.558 001.058.055.558 001.058.050.558 001.058.057.558 001.058.055.558 001.058.055.558 001.058.055.558 001.058.056.524 001.076.305.575 001.076.301.571 Description/Account Amount APWA PENTON TRADESHOWS WA ASPHALT PAVEMENT ASSOC AMAZON.COM SCHONSTEDT INSTRUMENT CO BEST BUY UPLIFT DESK GFOA GFOA GFOA GFOA GFOA GFOA GFOA SPOKANE DISCOUNT SOUTHWEST AIRLINES HYATT REGENCY HOLIDAY INN WABO WABO LEADERSHIP SPOKANE GREATER SPOKANE INC GREATER SPOKANE INC SCHOOL OUTFITTERS BULK OFFICE SUPPLY ASCE DEPT OF LICENSING LOWE'S STORE Total : Total : Total : 465.00 440.00 570.00 50.94 8.95 543.48 503.00 125.00 125.00 125.00 140.00 140.00 140.00 140.00 37.97 3,554.34 509.46 526.70 201.94 1,238.10 60.00 60.00 25.00 60.00 60.00 136.11 188.25 265.00 116.00 26.04 996.40 THE HOME DEPOT 190.13 DOLLAR TREE 22.83 Page: 1`" vchlist 11/04/2016 8:36:17AM Voucher List Spokane Valley Page: -2— Bank code : apbank Voucher Date Vendor Invoice 39788 11/4/2016 001606 BANNER BANK 39789 11/4/2016 001606 BANNER BANK 39790 11/4/2016 001606 BANNER BANK 6 Vouchers for bank code : apbank 6 Vouchers in this report (Continued) 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Oct 2016 8599 Sept 2016 8565 Oct 2016 8565 Oct 2016 8565 Oct 2016 8565 Oct 2016 8557 Oct 2016 8557 Oct 2016 8557 Oct 2016 8557 Oct 2016 8557 Oct 2016 8557 Oct 2016 Fund/Dept 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.301.571 001.076.305.575 001.076.305.575 001.076.301.571 001.018.013.513 001.032.000.543 001.018.013.513 001.018.013.513 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 Description/Account Amount WALMART STORES HOBBY LOBBY LOWE'S STORE WALMART STORE MICHAELS STORES EXPEDIA.COM DELTA AIRLINES UNITED AIRLINES AIRPORT LIMOUSINE SHUTTLE TRENTON MILLS LLC DOLLAR TREE STORES VALUE VILLAGE SPIRIT HALLOWEEN THE HOME DEPOT VIP PRODUCTIONS LOW E'S STORE Total : VIZIAPPS WA ASPHALT PAVEMENT ASSOC VIZIAPPS VIZIAPPS Total : GREATER SPOKANE VALLEY CHAP GREATER SPOKANE VALLEY CHAP ROSAUERS GREATER SPOKANE VALLEY CHAP GREATER SPOKANE VALLEY CHAP GREATER SPOKANE VALLEY CHAP Total : Bank total : 17.13 48.93 11.91 53.45 39.09 4.00 190.60 259.60 207.00 171.45 32.61 84.23 132.48 4.33 90.76 17.87 1,578.40 49.00 190.00 -49.00 -49.00 141.00 50.00 50.00 6.78 25.00 50.00 25.00 206.78 7,715.02 Total vouchers : 7,715.02 Page: vchlist 11/07/2016 8:25:56AM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor invoice Fund/Dept DescriptionlAccount Amount 6970 11/712016 005385 EASTERN WASHINGTON PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 300.00 Total : 300.00 1 Vouchers for bank code : pk-ref Bank total : 300.00 1 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 300.00 Page: vchlist Voucher List Page: ---1- 11/08/2016 3:15:18PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 5675 11/4/2016 000165 DEPT OF RETIREMENT SYSTEMS Ben70143 001.231.15.00 PERS: PAYMENT 91,649.39 Total : 91,649.39 5687 11/4/2016 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben70145 001.231.14.00 401A: PAYMENT 31,423.28 Total : 31,423.28 5688 11/4/2016 000682 EFTPS Ben70147 106.231.11.00 FEDERAL TAXES: PAYMENT 36,220.53 Total: 36,220.53 5689 11/4/2015 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLF Ben70149 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 6,388.05 Total : 6,388.05 5700 11/4/2016 000682 EFTPS Ben70153 001.231.11.00 FEDERAL TAXES: PAYMENT 993.99 Total: 993.99 39791 11/4/2016 000120 AWC Ben70137 402.231.16.00 HEALTH PLANS: PAYMENT 122,692.16 Ben70151 001.231.16.00 HEALTH PLANS (COUNCIL): PAYMENT 12,276.66 Total : 134,96822 39792 11/4/2016 000699 WA COUNCIL CO/CITY EMPLOYEES Ben70141 001.231.21.00 UNION DUES: PAYMENT 2,447.83 Total : 2,447.83 7 Vouchers for bank code : apbank Bank total : 304,091.89 7 Vouchers in this report Total vouchers : 304,091.89 Page: vchlist 11/0912016 2:43:44PM Voucher List Spokane Valley `D Page: Bank code : apbank Voucher Date Vendor Invoice 39793 11/9/2016 004278 ARCHITECTS WEST INC 8750 8774 39794 11/9/2016 003337 ARROW CONSTRUCTION SUPPLY INC 183487 183622 39795 11/9/2016 005268 ATLAS ADVERTISING LLC 39796 11/9/2016 001344 BENTLEY SYSTEMS INC 39797 11/9/2016 004439 BIRCH COMMUNICATIONS INC 39798 11/9/2016 000322 CENTURYLINK 39799 11/9/2016 001888 COMCAST 39800 11/9/2016 000508 CONOCOPHILLIPS FLEET 39801 11/9/2016 002604 DELL FINANCIAL SERVICES LLC INV -10996 INV -10997 INV -10998 INV -10999 INV -11000 INV -11284 INV -11285 INV -11286 INV -11365 47786828 22413294 22627252 OCTOBER 2016 NOVEMBER 2016 47439781 78740131 78746754 Fund/Dept 001.058.056.558 313.000.215.594 313.000.215.594 313.000.215.594 001.058.051.558 001.058.051.558 001.058.051.558 001.058.051.558 001.058.051.558 001.058.051.558 001.058.051.558 001.058.051.558 001.058.051.558 001.032.000.543 001.076.305.575 001.076.305.575 001.076.000.576 001.058.057.558 001.090.000.548 001.090.000.548 Description/Account Amount PROFESSIONAL SERVICES OCTOE 0215 -CITY HALL DESIGN & CN ADN Total : SUPPLIES: NEW CITY HALL SUPPLIES: NEW CITY HALL PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : Total : BENTLEY SOFEWARE SUPPORT R Total : PHONE SERVICE AT CENTERPLAC PHONE SERVICE AT CENTERPLAC Total : 2016 PHONE SVCS: ACCT 509Z14 -I Total : 001.090.000.518 INTERNET CITY HALL Total : OCTOBER 2016 FLEET FUEL BILL Total : COMPUTER LEASE: 001-8922117-0 COMPUTER LEASE:001-8922117-0( 8,440.39 13,134.90 21,575.29 14.66 14.66 29.32 1,000.00 2,000.00 350.00 1,500.00 14,500.00 1,000.00 4,000.00 19,000.00 5,000.00 48,350.00 567.41 567.41 215.80 219.04 434.84 529.94 529.94 106.15 106.15 1,962.93 1,962.93 1,724.28 1,006.63 Page: vchlist 11109/2016 2:43:44PM Voucher List Spokane Valley Page: /1 Bank code : apbank Voucher Date Vendor Invoice 39801 11/9/2016 002604 002604 DELL FINANCIAL SERVICES LLC (Continued) Fund/Dept 39802 11/9/2016 000409 DEPT OF REVENUE REFUND OVERPAYMEN1 001.000.000.369 39803 11/9/2016 000912 DEXMEDIAWEST 39804 11/9/2016 003274 EXCHANGE PUBLISHING LLC 39805 11/9/2016 001447 FREE PRESS PUBLISHING INC 39806 11/9/2016 001253 GORDON THOMAS HONEYWELL 39807 11/9/2016 000917 GRAYBAR 39808 11/9/2016 000011 GREATER SPOKANE VALLEY OCTOBER 2016 431872 431873 431874 431875 431876 431877 431878 431879 46444 46445 46448 46449 46452 46453 46454 46455 Oct16 1042 987462150 987994749 987994750 26573 001.076.304.575 001.058.056.558 001.013.000.513 001.058.056.558 001.058.056.558 001.013.000.513 001.013.000.513 001.058.056.558 001.013.000.513 001.013.000.513 001.058.056.558 001.013.000.513 001.013.000.513 001.058.056.558 001.058.056.558 001.058.056.558 001.013.000.513 001.011.000.511 001.090.000.518 313.000.215.594 313.000.215.594 001.018.013.513 Description/Account Amount Total : DOR LEASEHOLD DISTRIBUTION C Total : ADVERTISING FOR SENIOR CENTE Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION GOVERNMENTAL AFFAIRS Total : Total : Total : COMPUTER HARDWARE CITY HALL FIBER CONDUIT CITY HALL FIBER CONDUIT Total : 2,730.91 12,666.14 12,666.14 40.50 40.50 92.43 24.00 80.58 55.50 37.92 28.44 81.37 42.66 442.90 82.25 192.70 39.95 44.20 103.70 96.90 94.35 34.85 688.90 3,410.80 3,410.80 12.26 33.29 22.34 67.89 ANNUAL MEMBERSHIP DUES 450.00 Page: vchlist 11/09/2016 2:43:44PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 39808 11/9/2016 000011 000011 GREATER SPOKANE VALLEY 39809 11/9/2016 001723 HEDEEN & CADITZ PLLC 8293 39810 11/9/2016 001728 HP FINANCIAL SERVICES CO 39811 11/9/2016 004632 LEVEL 3 COMMUNICATIONS 39812 11/9/2016 000662 NAT'L BARRICADE & SIGN CO 39813 11/9/2016 001035 NDM TECHNOLOGIES INC 39814 11/9/2016 000652 OFFICE DEPOT INC. 39815 11/9/2016 000058 OMA 39816 11/9/2016 000881 OXARC INC 39817 11/9/2016 000031 ROYAL BUSINESS SYSTEMS (Continued) 600507157 600507158 600507999 47780477 93222 25263-1 25263-2 25263-3 876128306001 A500163 FC0816 FC0916 FC1016 R430003 R436128 R442263 R448411 IN51125 Fund/Dept 001.013.015.515 001.090.000.548 001.090.000.548 001.090.000.548 001.076.305.575 313.000.215.594 001.090.000.518 001.090.000.518 001.090.000.518 001.090.000.519 001.018.016.518 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 001.058.057.558 Description/Account Amount PROFESSIONAL SERVICES Total : Total : PROPERTY TAX SCHEDULE 572DA PROPERTY TAX ON SCHEDULE 57 SCHEDULE 572E3651 TELECOM SERVICES SUPPLIES: NEW CITY HALL Total : Total : Total : HP SAN AT CENTERPLACE SUPPO WATCHGUARD SUPPORT RENEW/ VMWARE SUPPORT RENEWAL Total : OFFICE SUPPLIES: IT Total : NEW HIRE PHYSICALS FOR OCTO Total : CYLINDER RENTAL CYLINDER RENTAL CYLINDER RENTAL CYLINDER RENTAL CYLINDER RENTAL CYLINDER RENTAL CYLINDER RENTAL Total : OCTOBER 2016 COPIER COSTS 450.00 82.50 82.50 91.77 123.85 830.28 1,045.90 1,159.37 1,159.37 47.39 47.39 1,210.99 3,876.80 8,026.16 13,113.95 11.40 11.40 335.00 335.00 2.00 3.56 5.21 106.06 97.37 94.41 97.37 405.98 1,040.10 Page: vchfist 11/09/2016 2:43:44PM Voucher List Spokane Valley Page: /3 Bank code : apbank Voucher Date Vendor Invoice 39817 11/9/2016 000031 000031 ROYAL BUSINESS SYSTEMS 39818 11/9/2016 002835 SCS DELIVERY INC 39819 11/9/2016 004535 SHRED -IT USA LLC 39820 11/9/2016 000230 SPOKANE CO AUDITORS OFFICE 39821 11/9/2016 000065 STAPLES ADVANTAGE (Continued) 9160 8121151340 OCTOBER 2016 3313100576 3319758712 3319758719 39822 11/9/2016 002597 TWISTED PAIR ENTERPRISES LLC 10272016 39823 11/9/2016 000087 VERIZON WIRELESS 39824 11/9/2016 000964 VOLT MANAGEMENT CORP 39825 1119/2016 001885 ZAYO GROUP LLC 1038717 11/4/2016 000001 SPOKANE CO TREASURER 34 Vouchers for bank code : apbank 9773883866 9774007841 34430377 NOVEMBER 2016 NOVEMBER 2016 OCTOBER 2016 Fund/Dept 001.011.000.511 001.090.000.518 001.058.056.558 001.090.000.519 001.090.000.519 001.090.000.519 001.011.000.511 001.032.000.543 001.090.000.518 001.090.000.518 001.090.000.518 001.090.000.518 001.016.000.512 Description/Account Amount Total : PACKAGE DELIVERY FOR COUNCI Total : DOCUMENT DESTRUCTION RECORDING FEES Total : Total : OFFICE SUPPLIES: GENERAL GOV OFFICE SUPPLIES: GENERAL GOV OFFICE SUPPLIES: GENERAL GOV Total : BROADCASTING COUNCIL MEETIN Total : OCTOBER 2016 VERIZON CELL PH WIRELESS DATA CARDS HELP DESK TEMP Total : Total : NETWORK INFRASTRUCTURE ACC INTERNET SERVICE Total : SPOKANE COUNTY SERVICES Total : Bank total : 34 Vouchers in this report Total vouchers : 1,040.10 100.00 100.00 156.30 156.30 1,557.00 1,557.00 882.37 -882.34 80.35 80.38 1,602.00 1,602.00 1,779.59 12.25 1,791.84 952.25 952.25 253.01 560.73 813.74 169,770.51 169,770.51 288,119.53 288,119.53 Page: vchlist 11/14/2016 1:51:27PM Voucher List Page: Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 39826 11/14/2016 001169 CITY OF SPOKANE VALLEY TRANSFER CD 001.118.30.05 TRANSFER CD FROM BANNER TO 2,000,000.00 Total : 2,000,000.00 1 Vouchers for bank code : apbank Bank total : 2,000,000.00 1 Vouchers in this report Total vouchers : 2,000,000.00 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 11/14/2016 2:39:05PM Voucher List Spokane Valley 45 - Page: Bank code : apbank Voucher Date Vendor Invoice 39827 11/14/2016 000150 ALLIED FIRE & SECURITY 39828 11/14/2016 000394 AM LANDSHAPER INC 39829 11/14/2016 004046 AMERICAN ONSITE SERVICES 39830 11/14/2016 003076 AMSDEN, ERICA 39831 11/14/2016 000030 AVISTA 39832 11/14/2016 005396 BEMIS, JAY 39833 11/14/2016 000918 BLUE RIBBON LINEN SUPPLY INC 39834 11/14/2016 003221 CITY OF SPOKANE VALLEY IVC1039098 Pay App -1 FINAL A-185380 A-196726 Expenses Oct 2016 Oct 2016 BLD -2016-3747 9795524 9797593 9799641 9801671 S0146003 S0148787 S0149224 S0149345 S0149386 S0149392 S0149720 S0149757 S1148628 Fund/Dept 001.076.305.575 309.000.241.594 001.076.300.576 001.076.300.576 001.032.000.543 001.076.300.576 101.042.000.542 001.058.057.558 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 SEP -2016-0010 001.058.058.345 DescriptionlAccount Amount KEYS FOR CENTERPLACE Total : PROJECT VALLEY MISSION DOG P Total : PORTABLE RESTROOMS AT PARK: PORTABLE RESTROOMS AT PARK: Total : EXPENSE REIMBURSEMENT Total : UTILITIES: PARKS MASTER AVISTA UTILITIES: PW MASTER AVISTA Total : PERMIT REFUND BLD -2016-3747 - Total : LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND LINEN SERVICE AND SUPPLYAT C SUPPLYAT C SUPPLYAT C SUPPLYAT C SUPPLY AT C SUPPLYAT C SUPPLYAT C SUPPLYAT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C SUPPLY AT C Total : 27.07 27.07 62,929.31 62,929.31 144.00 195.00 339.00 19.44 19.44 8,721.06 26,654.30 35,375.36 35.00 35.00 88.16 341.30 172.54 299.11 138.39 476.58 160.32 26.32 27.50 82.50 13.75 102.50 13.75 1,942.72 PERMIT REFUND SEP -2016-0010 350.00 Page: 1: vchfist 11/14/2016 2:39:05PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice 39834 11/14/2016 003221 003221 CITY OF SPOKANE VALLEY 39835 11/14/2016 003317 COEUR D' ALENE PRESS Oct 2016 39836 11/14/2016 004813 FIRST CHOICE COFFEE SERVICES 154120 155486 39837 11/14/2016 000388 IRVIN WATER DIST. #6 39838 11/14/2016 001635 ISS FACILITY EVENT SERVICES 39839 11/14/2016 001944 LANCER LTD 39840 11/14/2016 005169 LATIOLAIS, LORRI 39841 11/14/2016 005399 LEWIS, GARY 39842 11/14/2016 001002 M & L SUPPLY CO INC 39843 11/14/2016 000387 MODEL IRRIGATION DIST. #18 39844 11/14/2016 000132 MODERN ELECTRIC WATER CO 39845 11/14/2016 000132 MODERN ELECTRIC WATER CO 39846 11/14/2016 000652 OFFICE DEPOT INC. (Continued) Oct 2016 1107102 0461623 Expenses TEX-2016-0004 5100273655.001 2016 Acct 1930.0 Sept 2016 Oct 2016 1999865714 Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.076.300.576 001.076.305.575 001.076.305.575 001.032.000.543 001.058.058.345 001.076.305.575 001.076.300.576 101.042.000.542 001.076.302.576 001.013.000.513 Description/Account Amount Total : NORTH IDAHO BUSINESS JOURNP Total : COFFEE SUPPLIES AT CENTERPU COFFEE SUPPLIES AT CENTERPU Total : UTILITIES: PARKS AND PW Total : EVENT SVCS FOR CENTERPLACE Total : BUSINESS CARDS EXPENSE REIMBURSEMENT Total : Total : PERMIT REFUND TEX-2016-0004 Total : SUPPLIES FOR CENTERPLACE Total : EXCESS WATER CHARGE APRIL -C Total : UTILITIES: SEPT 2016 PW UTILITIES: OCT 2016 PARKS Total : Total : OFFICE SUPPLIES: EXEC & LEG SI Total : 350.00 271.00 271.00 144.11 120.06 264.17 286.00 286.00 94.82 94.82 61.42 61.42 11.77 11.77 80.00 80.00 93.92 93.92 1,109.78 1,109.78 14, 998.74 14, 998.74 5,031.59 5,031.59 34.85 34.85 Page: 2 vchlist 11/14/2016 2:39:05PM Voucher List Spokane Valley Page: 3 -- Bank code : apbank Voucher Date Vendor Invoice 39847 11/14/2016 000997 OTIS ELEVATOR COMPANY 39848 11/14/2016 001133 PATRIOT FIRE PROTECTION INC. SR28024001 2213397 39849 11/14/2016 002475 POST FALLS CHAMBER OF COMMERCE 7012 39850 11/14/2016 005397 RIGBY, TODD 39851 11/14/2016 000415 ROSAUERS FOOD & DRUG CENTER 02-821223 39852 11/14/2016 000709 SENSKE LAWN & TREE CARE INC. 6915660 6964944 6964989 7577374 S H P-2013-0006 39853 11/14/2016 000658 SPOKANE CO SUPERIOR COURT 3550296 39854 11/14/2016 000323 SPOKANE CO UTILITIES Nov 2016 39855 11/14/2016 000404 SPOKANE VALLEY HERITAGE MUSEUM Oct 2016 39856 11/14/2016 000167 VERA WATER & POWER 39857 11/14/2016 000038 WASTE MANAGEMENT OF SPOKANE Oct 2016 0370726-2681-7 0370727-2681-5 0370728-2681-3 Fund/Dept 001.076.305.575 001.016.000.521 001.076.305.575 001.237.10.95 001.076.301.571 402.402.000.531 001.076.300.576 402.402.000.531 402.402.000.531 001.013.015.515 001.076.302.576 105.000.000.557 101.042.000.542 402.402.000.531 001.076.305.575 001.016.000.521 Description/Account Amount REPAIRS TO ELEVATOR Total : SERVICE CALL: REPLACE TAMPEF Total : ENTREPRENEUR ANNUAL MEMBE Total : SHORT PLAT WARRANTY SURETY Total : SUPPLIES FOR REG PROGRAMS Total : 2016 ROADWAY LANDSCAPING SE CONTRACT MAINT: PARKS OCT 20 895 CONTRACT MAINTENANCE FLAGGING SERVICES Total : FILE SUMMONS AND COMPLAINT Total : SPOKANE CO SEWER CHRGS: NO Total 2016 LODGING TAX GRANT REIMB Total : UTILITIES: OCT 2016 - MASTER BIL Total : WASTE MGMT: MAINT SHOP OCT WASTE MGMT: CENTERPLACE WASTE MGMT: PRECINCT Total : 724.85 724.85 331.54 331.54 270.00 270.00 3,179.65 3,179.65 38.74 38.74 6,430.89 58,934.26 530.46 339.14 66,234.75 240.00 240.00 1,637.69 1,637.69 1,438.00 1,438.00 5,809.61 5,809.61 173.27 740.94 283.09 1,197.30 Page: vchlist 11/14/2016 2:39:05PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 39858 11/14/2016 000066 WCP SOLUTIONS 9840098 001.076.305.575 JANITORIAL SUPPLIES 622.85 Total : 622.85 39859 11/14/2016 004917 WHITE, KARLA Expenses 001.018.014.514 EXPENSE REIMBURSEMENT 22.75 Total : 22.75 33 Vouchers for bank code : apbank Bank total : 205,103.69 33 Vouchers in this report Total vouchers : 205,103.69 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the Iabor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: -4-- vchlist 11/16/2016 9:38:40AM Voucher List Page: Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6971 11/16/2016 005402 ACE HARDWARE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.00 Total : 52.00 6972 11/16/2016 005403 BAHEZA, ALYSSA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 6973 11/16/2016 005404 COOPERATIVE AGRICULTURAL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM , 210.00 Total : 210.00 6974 11/16/2016 005405 DEEHR, SANDRA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 6975 11/16/2016 000979 IRS ENVIRONMENTAL OF WA INC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.00 Total : 52.00 6976 11/16/2016 005406 MARKSON, CAROL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 52.00 Total : 52.00 6977 11/16/2016 005407 MINNICH, STEVE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00 Total: 210.00 6978 11/16/2016 005408 SMITH, BRENDA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 212 52.00 Total : 52.00 6979 11/16/2016 004837 SPOKANE INDIA COMMUNITY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 6980 11/16/2016 005409 ST JOHN VIANNEY SCHOOL PARKS REFUND 001.237.10.99 DEPOSIT REFUND:GREAT ROOM/.E 210.00 Total : 210.00 6981 11/16/2016 005410 WALSH, TRINA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.00 Total : 52.00 11 Vouchers for bank code : pk-ref Bank total : 1,204.00 11 Vouchers in this report Total vouchers : 1,204.00 Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 22, 2016 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ['new business ['public hearing ['information ❑admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending November 15, 2016 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 283,901.31 $ $ 283,901.31 Benefits: $ 99,524.78 $ $ 99,524.78 Total payroll $ 383,426.09 $ $ 383,426.09 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington November 1, 2016 Staff Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Mark Calhoun, Acting City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Erik Lamb, Deputy City Attorney Eric Guth, Public Works Director John Hohman, Comm & Eco. Dev. Director Steve Worley, Capital Improv. Program Mgr Sean Messner, Senior Traffic Engineer Kristopher Morton, Legal Intern Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. ACTION ITEMS: 1. Proposed Resolution 16-012 Amending Governance Manual — Chris Bainbridge It was moved by Deputy Mayor Woodard and seconded to approve Resolution 16-012 amending the Spokane Valley Governance Manual. City Clerk Bainbridge explained that this item has been discussed with Council as noted in the Request for Council Action form, with the noted proposed changes. Mayor Higgins invited public comment. Mr. Michael Cathcart, said he was speaking on behalf of the Spokane Home Builder's Association, thanked Council for including the super majority rule; said that was adopted about three and one-half years ago in Spokane, and has been adopted elsewhere such as Yakima and Pierce County; said he feels the local citizens deserve reasonable taxpayer protection and that will assure taxpayers that any tax added or increased will be done so by consensus from Council; said he feels this was done thoughtfully and if removed by a future council, they apparently wouldn't care about giving that consensus for taxes, and again thanked Council for including that in the Governance Manual. There were no other public comment. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 2. Motion Consideration: Land Acquisition — Eric Guth It was moved by Deputy Mayor Woodard and seconded to authorize the City Manager to finalize and execute the purchase and sale agreement for the property at 707 S. Carnahan Road. Public Works Director Guth explained that the property in question is adjacent to the 8th and Carnahan intersection which staff has been looking at re -designing over the last few years due to crash activity and safety concerns; said there is a 14' offset between Carnahan coming downhill and on Carnahan going north, it creates issues for people to navigate that intersection, and there is a rock on the southwest corner of the intersection, so it needs to be re -aligned to the east and we will need some right-of-way; said this property will help with that need to improve that intersection; also the North/South corridor improvements coming to the east along I-90 is anticipating to have some of the on/off ramps re -aligned in this general area which will also add to the traffic; said we have an agreement with the sellers, and staff recommends approval. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In Favor: Unanimous. Opposed: None. Motion carried. Council Study Session: 11-01-2016 Page 1 of 4 Approved by Council: DRAFT NON -ACTION ITEMS: 3. Legal Options for De -annexing from a Library District — Cary Driskell, Kristopher Morton City Attorney Driskell gave some background information on the Sprague property purchased by the City at the Library's request, which was sold to the Library District with the intent of them constructing a new library facility based on voter approval, which was submitted to the voters twice and which each time failed slightly. Mr. Driskell explained that in light of the recent request by the Library to amend the interlocal agreement to transfer the property back to the City earlier than originally agreed upon, and in light of the goal of the Council to have a library facility at the Sprague property across from the new City Hall, he stated that staff was asked to present options on how the City might legally de -annex from the Library District. Mr. Driskell explained the City's options for providing library services, what would occur if the City decided not to provide those services, all as contained in his PowerPoint presentation. Mr. Driskell also went over the tax implications of de -annexation and of the maximum levy rates. Deputy Mayor Woodard asked if there are any pending conversations with the library, and Mr. Calhoun said he and some of his staff will be having discussions with Ms. Nancy Ledeboer and some of her staff about a library hopefully on the corner of Sprague and Dartmouth, to determine how collectively the two staffs can work to bring such meeting to fruition and therefore bring Council a future report. Mayor Higgins stated that this is just an exploration of what might be available and not necessarily something that is being considered or pending. 4. Transportation and Infrastructure Utility Tax — Chelsie Taylor, Cary Driskell Finance Director Taylor explained, as noted in her Request for Council Action, that since 2004 Council has had periodic discussions regarding the need and potential options for funding current and projected future deficits in the City's transportation and infrastructure programs, including the option of a utility tax. As noted in the PowerPoint, Ms. Taylor explained about a 2004 proposed ordinance for a utility tax which did not advance to a second reading, and of the various Council discussions held during the calendar year 2016; she explained the issue with the street fund and the pavement preservation fund and of the City's committing an increasing amount of REET (real estate excise tax) revenues toward pavement preservation, which is beginning to impact the City's ability to match grant funding for other street projects, and which at the current rate, would likely result in a negative REET fund in 2019. Ms. Taylor explained what the tax limits are on the various utilities, without voter approval, and those utilities not limited by state law, and she gave estimates for the revenues for each tax based on a 1, 2, 3, 4, 5, and 6% tax. City Attorney Driskell then went through the verbiage contained in the draft ordinance, including the section that requires that all revenue generated from these utility taxes shall be exclusively used for funding City road projects. There was discussion about how much this would cost per household, and Councilmember Munch asked if the provider would be able to deduct for the work they do to assess the fee. Ms. Taylor replied that they would not. Mr. Driskell said that he would anticipate interaction with staff and these districts to help them get this set up and that we might be able to help with GIS data. Councilmember Wood mentioned the amount of work to track and maintain records for the provider and that the cost has to be absorbed, which would likely mean an increase in the water rates. Mr. Calhoun explained that the providers would likely have access to or be able to acquire a software feature whereby they could set up collection as well as remittance to us; said there would be utilities that have some customers in our City limits and some outside our City limits, but we would work with Community Development to provide coding to assist in sorting that; that it would be an effort up front, then it would be cutting a check to us monthly or quarterly. Councilmember Haley said she estimates all total this could amount to $25.00 a month more for citizens, and expressed concern of those on a limited and fixed income of being able to handle that. Ms. Taylor reminded everyone that the taxing utilities and the amounts would be as Council deems appropriate. There was also discussion of whether a 5% or 6% would be sufficient and again, Ms. Taylor said that would be a Council policy decision. Mr. Calhoun said the 5% would cover the projected deficit and fully fund street fund 101 and resolve the REET issue, but this is a policy discussion on part of Council on how far to go if Council Study Session: 11-01-2016 Page 2 of 4 Approved by Council: DRAFT at all; said at the discretion of Council, the other funds could be used for construction projects including grade separation projects. Councilmember Pace said he shared the concern about those on fixed income, but likes the discretion of a utility tax more so than a property tax, as one could discipline some use of those utilities. Deputy Mayor Woodard the 6% would give us the cushion assuming the estimates are correct; said now is the time to do it right so we don't have to come back again in a few years and address this again. Councilmember Haley also mentioned that she owns a rental and if she has to pay more water and sewer, the tenants would pay an increase. Mayor Higgins noted that if we start with a 6% and find later it is more than is needed, it could always be reduced. Ms. Taylor mentioned that this topic will be discussed again next week with the public hearing and the first reading of the ordinance. 5. Spokane Regional Transportation Management Center — Eric Guth, Sean Messner Public Works Director Guth explained the background of the Interlocal Agreement, and Traffic Engineer Messner went through the PowerPoint presentation explaining the purpose and function of the SRTMC, how our system ties in with theirs, why is it important, who uses the SRTMC, how we support it and what does that cost the City, and what happens if the City decided not to participate. Mr. Messner also showed some of the functions of the SRTMC website. It was noted that this issue is scheduled to be brought to Council as a motion consideration as part of the November 8 council meeting. Mayor Higgins called for a recess at 7:39 p.m.; he reconvened the meeting at 7:46 p.m. 6. City Hall Lease Extension — Mark Calhoun City Manager Calhoun explained the need for the six month lease extension, which is due because our lease expires the end of March and we are not scheduled to move into the new building until the end of September; he also explained the financial issues related to the lease extension. There was Council consensus to place this on next week's Council Consent Agenda. 7. Appleway Trail Update — Steve Worley, Mike Stone, Eric Guth As an update on the Trail, Mr. Worley gave background information on the purpose of the trail, the overall plan, the section University to Pines, Pines to Evergreen, and Sullivan to Corbin. Mr. Stone spoke of the landscaping plans including the use of `Scottish Links' grass, and noted that the Sullivan to Corbin section is more narrow so we might be able to add amenities. 8. City Hall Update — Eric Guth, Steve Worley Mr. Worley went through the PowerPoint presentation showing the latest changes to the new City Hall. 9. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. 10. Parks Maintenance Contract This item was for information only and was not reported or discussed. 11. Council Check-in — Mayor Higgins Councilmember Haley explained that she went on a "ride along" with one of the Police Officers and said she was amazed at the officer's ability to diffuse a situation; said it is a difficult job; and equally amazing that people don't always stop or move aside for police lights and siren. 12. City Manager Comments — Mark Calhoun Mr. Calhoun mentioned the different grant opportunities for the railroad separation projects; i.e. TIGER and FASTLANE, and that unfortunately, they were both unsuccessful, however, we just learned of another FASTLANE grant opportunity with a December 15 deadline, so that will be coming to Council soon to seek Council's approval to apply for the grant. Council Study Session: 11-01-2016 Page 3 of 4 Approved by Council: DRAFT It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:33 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 11-01-2016 Page 4 of 4 Approved by Council: DRAFT Attendance: Councilmembers: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember MINUTES City of Spokane Valley City Council Special Meeting Tuesday, November 8, 2016 Staff: Mark Calhoun, Acting City Manager Cary Driskell, City Attorney Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 4:30 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. EXECUTIVE SESSION: It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn into executive session until approximately 4:55 p.m. to discuss potential land acquisition and that no action is anticipated upon return to open session. Council adjourned into executive session at approximately 4:31 p.m. At approximately 4:49 p.m. Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. L.R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Council Minutes: 11-08-2016 Page 1 of 1 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Special Meeting Formal Meeting Format Tuesday, November 8, 2016 Mayor Higgins called the meeting to order at 5:00 p.m. Attendance: Rod Higgins, Mayor Arne Woodard, Deputy Mayor Caleb Collier, Councilmember Pam Haley, Councilmember Mike Munch, Councilmember Ed Pace, Councilmember Sam Wood, Councilmember Staff Mark Calhoun, Acting City Manager Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Chelsie Taylor, Finance Director John Hohman, Comm & Eco. Dev. Director Eric Guth, Public Works Director John Whitehead, Human Resources Manager Mark Werner, Police Chief Mike Basinger, Economic Develop. Coordinator Christine Bainbridge, City Clerk INVOCATION: Pastor Sid Johnson from the Spokane Valley Baptist Church led the invocation. PLEDGE OF ALLEGIANCE Members of VFW Post 1435 led the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the agenda. COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Collier said he had his first meeting with the Wastewater Policy Advisory Board where they had an overview of the utility and anticipated projects and activities. There were no other Council reports. MAYOR'S REPORT Mayor Higgins had no report. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Nov 8, 2016 Request for Council Action Form Totaling: $1,786,407.49 b. Approval of Payroll for Pay Period Ending October 31, 2016: $411,504.41 c. Approval of October 18, 2016 Council Meeting Minutes, Study Session Format d. Approval of October 21, 2016 Council Meeting Minutes, Special Meeting e. Approval of October 25, 2016 Council Meeting Minutes, Special Meeting f. Approval of October 25, 2016 Council Meeting Minutes, Regular Formal Meeting Format g. Approval of November 1, 2016 Council Meeting Minutes, Special Meeting h. Approval of City Hall Lease Extension It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to approve the Consent Agenda. Minutes Special 5pm Council Meeting: 11-08-2016 Page 1 of 3 Approved by Council: DRAFT NEW BUSINESS: 2. Second Reading Proposed Ordinance 16-016 Budget Amendment 2016— Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 16-016 amending Ordinance 15-019 which adopted a budget for the period January 1, 2016 through December 31, 2016, as subsequently amended by Ordinance 16-008 Finance Director Taylor went over the highlights of the amendments, which included funding for the right-of-way purchase on the Stn and Carnahan project. Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 3. Second Reading Proposed Ordinance 16-017 Adopting 2017 Budget — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Woodard and seconded to approve Ordinance 16-017 adopting the 2017 budget. After Finance Director Taylor went over the highlights of the budget, Mayor Higgins invited public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. 4. Motion Consideration: Spokane Regional Transportation Mgmt Center Interlocal—Eric Guth It was moved by Deputy Mayor Woodard and seconded to authorize the Acting City Manager to execute the SRTMC Interlocal Agreement as presented. Senior Traffic Engineer Messner briefly went over the issues as noted in the Request for Council Action form. Councilmember Munch asked what is being stored in the SRTMC office and Mr. Messner replied that traffic count information on such roads as Division or I-90 or pulled from signals; that it is solely traffic counts and no videos. Mr. Messner also re -explained the termination process that we have up until August 1St to send in a notice of our intent to terminate; also noted that we will not pay anything for next year's dues, but our cost in 2018 would likely be $5,000. Councilmember Collier said he would vote against this motion as he has concerns with potential 4th Amendment violations. Mayor Higgins invited public comment. Mr. Frank Ping, Spokane Valley: said he thinks this is a good thing to have and it's good being part of a regional group as our traffic doesn't stop at our border, and that it is nice to know what's happening here and how it affects how people travel. Mr. Bill Gothmann, Spokane Valley: went over some background of how this started and of the efforts to coordinate traffic within the entire region; said many of our City's grants come through SRTC (Spokane Regional Transportation Council) and he sees this as a positive way to keep a close relationship and keep traffic counts. There were no further public comments. Councilmember Pace voiced his opposition to the interlocal as not being in it is one less regional entanglement. Mayor Higgins said he feels we have more to gain than lose and that we can withdraw if it appears there is a possibility of rights being violated; said there is a benefit being a part of that group that makes grants that we rely heavily on for transportation needs and that grants could also be applied to rail crossing projects. Vote by show of hands: In Favor: Mayor Higgins, Deputy Mayor Woodard, and Councilmembers Munch, Haley and Wood. Opposed: Councilmembers Pace and Collier. Motion carried. 5. Motion Consideration: City Manager Employment Agreement — Cary Driskell, John Whitehead (a) Job description: It was moved by Deputy Mayor Woodard and seconded to approve the job description for the position of City Manager for the City of Spokane Valley as drafted. Mr. Driskell said the job description is as discussed by the committee. Mayor Higgins invited public comment. Mr. Lynn Plaggemeier: said he thinks the job description of this and all employees should include that when an employee sees a code violation, it should be directed to Council for resolution. There were no further comments. Mr. Driskell said the job description does not address code compliance issues; that the City Manager is the administrative head and has supervisory authority over code compliance and all other employees. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. (b) Employment Agreement: It was moved by Deputy Mayor Woodard and seconded to approve the employment agreement between the City of Spokane Valley and Mark Calhoun, City Manager, and Minutes Special 5pm Council Meeting: 11-08-2016 Page 2 of 3 Approved by Council: DRAFT authorize the Mayor to finalize and execute the same. Mr. Driskell explained that as previously authorized by Council, this contract is now before the full Council for approval consideration. Mayor Higgins invited public comment; no comments were offered. Councilmember Pace thanked Mr. Driskell and Whitehead for their support through the process. Deputy Mayor Woodard said compared to past contracts, they don't hold a candle to this one as this includes performance, accountability and transparency. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comment. Ms. Kriscinda Marshall: said the City needs a plan for the new bike lane on McDonald; said parents are parking there when they pick up their kids; said the City spent money for a bike lane so it should be used as a bike lane; also mentioned people making right turns from the bike lane on McDonald onto Sprague; suggested a spot is needed for parents to park when picking up their kids. Mr. Calhoun said this is a police enforcement issue and he will speak to Chief Werner; the suggestion of staff speaking with the School District was also mentioned. Ms. Nina Fluegal: concerning the library, said there was a report in the Spokesman Review about the library property, and she asked about the possibility of taking that property back; and asked why wasn't that property considered for the new city hall instead of its current location. Ms. Mary Pollard: started to speak about 50' high as a new height limit, and about setbacks, and Mayor Higgins said that issue should be addressed during the 6:00 p.m. meeting. Ms. Pollard said that when developers put in pavement, there should be a usage fee; that they come in with their heavy equipment and she suggested a moderate usage tax; also mentioned a problem with not being able to access Laserfiche when she was looking for documents and the code. ADMINISTRATIVE REPORTS: 6. Advance Agenda — Mayor Higgins There were no suggested changes for the Advance Agenda. INFORMATION ONLY The (7) 2016 TIGER and FASTLANE Debrief and the (8) 2017 FASTLANE Grant Opportunity were for information only and were not reported or discussed. CITY MANAGER COMMENTS City Manager Calhoun said that on the far counter, there are copies of Council Election Night Meeting History, with yellow highlights; said he heard concern about holding a Council meeting on an election night, and said that sheet shows that of fourteen elections including tonight's, that Council met on seven of those; said meetings depend on the workload; also noted that of the four presidential elections, Council met on three of those four nights including tonight; he noted that Council generally did not meet in odd numbered years as those were times when councilmembers were up for election. It was moved by Deputy Mayor Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 5:46 p.m. ATTEST: L.R. Higgins, Mayor Minutes Special 5pm Council Meeting: 11-08-2016 Page 3 of 3 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 22, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: 2017 Parks Maintenance Contract Update. GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Approval of park maintenance contracts beginning in 2005 through the current contract. BACKGROUND: The City began contracting for park maintenance services in 2005. The first contract was for one year with up to four one-year renewal options expiring December 31, 2009, depending on whether the City was satisfied with the service. The second contract was publically bid in 2009 for the 2010 calendar year and it was a one year contract with up to six one-year renewal options expiring December 31, 2016. Senske Lawn and Tree Care is the current contractor. Plans and specifications were prepared for the 2017 Park Maintenance Contract. These contract provisions were updated to reflect any additional responsibilities and facilities. Staffs focus was to ensure that the current level of maintenance that the public has come to appreciate, would continue in future years. The "bid package" was put out to bid on September 30 and advertised through the Spokane Valley News Herald. The bids were due back to the City on October 21. One bid was received, from Senske Lawn and Tree Care. Since only one bid was received and it was from Senske Lawn and Tree Care, which has a proven track record of excellent service with the City of Spokane Valley, staff recommends awarding the 2017 Parks Maintenance contract to Senske Lawn and Tree Care. The 2017 contract is for one year, with up to two additional three-year renewal options. The total cost for the 2017 Park Maintenance contract is $758,310.01, which includes the maintenance of the Valley Mission Dog Park and two new sections of the Appleway Trail (Pines to Evergreen and Sullivan to Corbin) as they come online, and which represents a 2.3% increase over the 2016 contract. OPTIONS: Consider awarding the 2017 Park Maintenance contract to Senske Lawn and Tree Care. RECOMMENDED ACTION OR MOTION: Move to award the 2017 Park Maintenance contract to Senske Lawn and Tree Care in the amount of $758,310.01 and authorize the City Manager to finalize and execute the contract. BUDGET/FINANCIAL IMPACTS: The 2017 park Maintenance contract is funded within the 2017 Park and Recreation Department budget. STAFF CONTACT: Michael D. Stone, CPRP. Director of Parks and Recreation. ATTACHMENTS: Contract Expense History; Draft Contract. SENSKE PARK MAINTENANCE CONTRACT HISTORY Contract Year Increase % Compensation Added Items 2005* $608,681.21 2006 0% $608,681.21 2007 L96% $620,854.83 2008 1.96% $633,271.93 2009 2.05% $646,520.16 2010* $597,290.02 Discovery Playground added 2011 1.51% $606,477.88 added one additional month of maintenance to Discovery Playground 2012 1.09% $680,801.26 Greenacres Park added, and new picnic shelter at Terrace View 2013 5.84% $723,054.51 added maintenance of Sprague Park/Library property, West Gateway, Discovery Playground shelters, Greenacres to cover full year 2014 0,99% $730,285.01 2015 1.49% $741,310.01 added Appleway Trail, graffiti removal at outdoor swimming pools, field mowing of Greenacres North, and snow removal for Gateway and Sprague Park/Library property 2016 0% $741,310.01 *RFP Process - Competetively Bid DRAFT PARK MAINTENANCE AGREEMENT Senske Lawn and Tree Care Inc. THIS AGREEMENT (the "Agreement") is made by and between the City of Spokane Valley, a code City of the State of Washington ("City") and Senske Lawn and Tree Care Inc., ("Contractor") jointly referred to as the "Parties". IN CONSIDERATION of the terms and conditions contained herein the Parties agree as follows: 1. Work to Be Performed. Contractor shall do all work and furnish all labor, supervision, tools, materials, supplies and equipment and other items necessary for the Park Maintenance (hereinafter "work") in accordance with documents described in Exhibit A Bid Package which includes the (Scope of Work, General Instructions, Instructions to Bidders, Bid Response Documents, Specifications and Appendix A & B), which are by this reference incorporated herein and made part hereof (the "Contract Documents"), and shall perform any changes in the work in accordance with the Contract Documents. The terms and provisions in this Agreement shall control over any inconsistent or incompatible terms in any other Contract Document. Contractor shall, for the amount set forth in the Contractor' s bid proposal attached hereto, assume and be responsible for the cost and expense of all work required for constructing and completing the Work and related activities to City' s satisfaction, provided for in the Contract Documents, except those items mentioned therein to be furnished by the City of Spokane Valley. The City Manager, or designee, shall administer and be the primary contact for Contractor. Upon notice from City, Contractor shall promptly commence work, complete the same in a timely manner, and cure any failure in performance under this Agreement. Unless otherwise directed by City, all work shall be performed in conformance with the Contract Documents, and all City, State and federal standards, codes, ordinances, regulations and laws as now existing or as may be adopted or amended. Contractor acknowledges review of the Contract Documents and accepts the same. 2. Term of Contract. This agreement shall be in full force and effect beginning January 1, 2017, and shall remain in effect for one year, with up to two additional three-year renewal options which may be exercised by the Parks and Recreation Director until completion of all contractual requirements. Renewals, if any, shall coincide with the calendar year. Either Party may terminate this Agreement with a minimum of 90 days' written notice at any time during a contract term. In the event of such termination, the City shall pay the Contractor for all work previously authorized and satisfactorily performed prior to the termination date. 3. Liquidated Damages. Not applicable for this Agreement. 4. Compensation. The City shall pay the Contractor $758,310.01 inclusive of sales tax, at the then current rate, as full compensation for everything done or provided under this Agreement. 5. Payment. Contractor shall be paid monthly in an amount that represents one -twelfth (1/12th) of the yearly Agreement amount. Payments shall be sent to the City no later than the 5th day of each month. The City reserves the right to withhold payment under this Agreement for that portion of the work or materials which are determined in the reasonable judgment of the Parks and Recreation Director or designee to be noncompliant with the Contract Plans, Contract Documents, or City or State standards or codes. In such an event, the Parks Maintenance Agreement 2017-2019 Page 1 of 7 DRAFT undisputed amount owed by the City shall be timely paid. Any dispute over withheld payment shall be resolved in a timely manner. Pursuant to chapter 60.28 RCW, five percent of the compensation due Contractor shall be retained by City. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Contract Documents, City standards, City Code, and federal or state standards. 6. Notice. Notice other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Christine Bainbridge, City Clerk Phone: (509) 921-1000 Address: 11707 East Sprague Ave, Suite 106 Spokane Valley, WA 99206 After August 31, 2017, please send notices to: 10210 East Sprague Spokane Valley, WA 99206 TO THE CONTRACTOR: Name: Senske Lawn & Tree Care Inc. Phone: (509) 532-7892 Address: 7115 E. Cataldo Spokane Valley, WA 99212 7. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws, codes and regulations. 8. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 9. Prevailing Wages on Public Works. Contractor, any subcontractor, or other person doing work under this Agreement, shall comply with the requirements of chapter 39.12 RCW, and shall pay each employee an Parks Maintenance Agreement 2017-2019 Page 2 of 7 DRAFT amount not less than the Prevailing Rate of Wage, as specified by the Industrial Statistician of the Washington State Depaitinent of Labor and Industries ("L&I"). If employing labor in a class not shown, Contractor shall request a determination of the correct wage rate for the class and locality from the Industrial Statistician. Contractor shall provide a copy of any such determinations to City. Before commencing, during, and upon completion of the work, Contractor shall file all forms and pay all fees required by L&I and shall indemnify and hold City harmless from any claims related to its failure to comply with chapter 39.12 RCW. The following information is provided pursuant to RCW 39.12.030: A. State of Washington prevailing wage rates applicable to this public works project, published by L&I are located at the L&I website address: https://fortress.wa.gov/lni/wagelookup/prvWagelookup.aspx B. This Project is located in Spokane County. C. The effective prevailing wage date is the same date as the bid due date as referenced in the original request for bids and as may be revised by addenda. A copy of the applicable prevailing wage rates is also available for viewing at the offices of City located at 11707 East Sprague, Suite 106, Spokane Valley, WA 99206. Upon request, City will mail a hard copy of the applicable prevailing wages for this project. 10. Relationship of the Parties. It is understood, agreed and declared that Contractor shall be an independent contractor, and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method and means in which the services are performed is solely within the discretion of Contractor. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Contractor. Contractor shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 11. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Contractor under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW, or other applicable public record laws. 12. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Contractor's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls and record of matters covered by this contract for a period of three years from the date final payment is made hereunder. 13. Warranty. Unless provided otherwise in the Contract Documents, Contractor warrants that all Work and materials performed or installed under this Agreement are free from defect or failure for a period of one year following final acceptance by City, unless a supplier or manufacturer has a warranty for a greater period, which warranty shall be assigned or transferred to City. In the event a defect or failure occurs in work or materials, Contractor shall, within the warranty period, remedy the same at no cost or expense to City. This warranty provision shall not be construed to establish a period of limitation with respect to Contractor's other obligations under this Agreement. Parks Maintenance Agreement 2017-2019 Page 3 of 7 DRAFT 14. Contractor to Be Licensed And Bonded. Contractor shall be duly licensed, registered and bonded by the State of Washington at all times this Agreement is in effect. 15. Contractor to provide performance and payment bonds. Contractor shall provide apaymentbond and a performance bond in the full amount of the contract on the City's bond forms. Alternatively, Contractor may elect to have the City retain 50% of the contract amount in lieu of providing the City with a payment bond and a performance bond, pursuant to RCW 39.08.010(3). 16. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, or employees. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial general liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products - completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The commercial general liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the commercial general liability insurance for liability arising from explosion, collapse or underground property damage. City shall be named as an insured under Contractor's commercial general liability insurance policy with respect to the work performed for City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, and no less than a $2,000,000 products - completed operations aggregate limit. C. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for automobile liability, professional liability and commercial general liability insurance: 1. Contractor's insurance coverage shall be primary insurance with respect to City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be excess of Contractor's insurance and shall not contribute with it. Parks Maintenance Agreement 2017-2019 Page 4 of 7 DRAFT 2. Contractor shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Contractor. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Contractor shall furnish acceptable insurance certificates to City at the time Contractor returns the signed Agreement, which shall be Exhibit B. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Contractor shall be fmancially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. Criminal Background Checks. Contractor agrees that it shall not ask or direct any person to go to any City park property in the performance of this Agreement, whether the person is an employee or volunteer, unless that person has passed a criminal background check by an agreed upon entity that performs criminal background checks as a part of its regular services. Bonding Requirements. Contractor shall provide Performance and Payment Bond in the amount of 100% of annual contract amount which shall be provided to the City as Exhibit C to this Agreement 17. Indemnification and Hold Harmless. Contractor shall, at its sole expense, defend, indemnify and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees and costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors or omissions in the services provided by Contractor, Contractor's agents, subcontractors, subconsultants and employees to the fullest extent permitted by law, subject only to the limitations provided below. Contractor's duty to defend, indemnify and hold harmless City shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees. Contractor's duty to defend, indemnify and hold harmless City against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Contractor, Contractor's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Contractor, Contractor's agents, subcontractors, subconsultants and employees. Contractor's duty to defend, indemnify and hold City harmless shall include, as to all claims, demands, losses and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, and the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Contractor specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Contractor's waiver of immunity by the provisions of this paragraph extends only to claims against Contractor by City, and does not include, or extend to, any claims by Contractor's employees directly against Contractor. Parks Maintenance Agreement 2017-2019 Page 5 of 7 DRAFT Contractor hereby certifies that this indemnification provision was mutually negotiated. 18. Waiver. No officer, employee, agent or other individual acting on behalf of either party has the power, right or authority to waive any of the conditions or provisions of this Agreement. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 19. Assignment and Delegation. Neither party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without first obtaining the written consent of the other party. 20. Confidentiality. Contractor may, from time to time, receive information which is deemed by City to be confidential. Contractor shall not disclose such information without the prior express written consent of City or upon order of a Court of competent jurisdiction. 21. Disputes. All disputes arising under or related to this Agreement that cannot be resolved through informal discussion and negotiations shall be resolved by litigation filed in the Superior Court for Spokane County, unless otherwise required by applicable federal or state law. 22. Subcontractor Responsibility. As required by RCW 39.06.020, Contractor shall verify responsibility criteria for each first tier subcontractor and its subcontractors of any tier that hires other subcontractors shall verify responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility criteria listed in RCW 39.04.350(1) and possesses an electrical contractor license, if required by chapter 19.28 RCW, or an elevator contractor license if required by chapter 70.87 RCW. This verification requirement must be included in every subcontract of every tier. 23. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Venue shall be in Spokane County, State of Washington. 24. Entire Agreement. This Agreement constitutes the entire and complete agreement between the parties and supercedes any prior oral or written agreements. This Agreement may not be changed, modified or altered except in writing signed by the Parties. 25. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted or granted a present or future gift, favor, service or other thing of value from any person with an interest in this Agreement. 26. Business Registration. Prior to commencement of Work under this Agreement, Contractor shall register with the City as a business. 27. Severabilitv. If any section, sentence, clause or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause or phrase of this Agreement. Parks Maintenance Agreement 2017-2019 Page 6 of 7 DRAFT 28. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Complete Bid Package B. Insurance Endorsements C. Performance and Payment Bonds The Parties have executed this Agreement this day of November, 2016. CITY OF SPOKANE VALLEY: Contractor: Mark Calhoun, City Manager Owner ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Parks Maintenance Agreement 2017-2019 Page 7 of 7 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 22, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: 2017 CenterPlace Food and Beverage Services Contract GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Approval of original 2009 contract. BACKGROUND: CenterPlace began utilizing an in-house caterer for food and beverage services in 2009. Since then, with each passing year the number of food events has increased to over 450 in 2015. This has proven to be a very beneficial service to our customers and one that continues to receive very positive feedback. The current CenterPlace food and beverage contract with Le Catering expires on December 31, 2016. Therefore, the Parks and Recreation Department began the process to develop a Request for Proposals (RFP) seeking responses to provide food and beverage services at CenterPlace beginning in January 2017. The RFP was advertised in the Spokane Valley News Herald beginning September 16, 2016. Proposals were due on October 7, 2016. Three proposals were received. The City decided to interview and taste test all three proposers. A taste testing exercise and interviews were conducted on November 1, 2016 at CenterPlace by a five person interview panel. The three caterers that participated in this process were Mangia, Le Catering and the Mirabeau Park Hotel. Each caterer provided a taste testing for a breakfast, lunch and dinner that were provided at specific prices. After the taste testing, each caterer was interviewed by the interview panel for approximately one hour each. After the interviews, the panel discussed the interviews, shared their impressions and provided feedback to the Parks Director. The panel felt that one caterer performed significantly better than the other two in both the taste test and the interview. It was a unanimous decision by the interview panel to recommend Le Catering for the 2017 contract. OPTIONS: Consider awarding the 2017 CenterPlace Food and Beverage Services contract to Le Catering. RECOMMENDED ACTION OR MOTION: Move to award the 2017 CenterPlace Food and Beverage Services contract to Le Catering and authorize the City Manager to finalize and execute the contract. BUDGET/FINANCIAL IMPACTS: None. The contract will provide additional revenue to the City. STAFF CONTACT: Michael D. Stone, CPRP. Director of Parks and Recreation ATTACHMENTS: Draft contract DRAFT AGREEMENT FOR CENTERPLACE FOOD SERVICES Eat Good LLC, DBA Le Catering Co. THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Eat Good LLC, DBA Le Catering Co., hereinafter "Contractor," sometimes jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein the Parties agree as follows: 1. Grant of Caterin2/Concessions Privilege. The City grants Contractor exclusive authority for the sale of food and beverages, including alcoholic beverages, and provision of food and beverage services associated with such sales (collectively "food services") within CenterPlace as set forth in the Scope of Services, attached as Exhibit 1 and incorporated herein by reference, and more specifically as set forth immediately below. A. Events Booked after the Termination Date of this Agreement. Contractor agrees it shall not collect any fee or deposit from any third party for any event at CenterPlace that is booked for a date after the termination date of this Agreement, unless authorized in writing by the Parks and Recreation Director (the "Director"). B. Special Events. The City reserves the right to permit an event to sell and/or give away food and beverages or allow a home-made potluck in connection with a Special Event for up to six Special Events in CenterPlace during each calendar year, subject to the discretion of the Director. C. Administration. The Director or designee shall administer and be the primary contact for Contractor. D. Representations. The City has relied upon the qualifications of the Contractor in entering into this Agreement. By execution of this Agreement, Contractor represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the services contracted for. No substitutions of agreed- upon personnel shall be made without the written consent of the City. Contractor shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Contractor shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City furnished information. E. Modifications. The City may modify this Agreement whenever necessary or advisable. The Contractor shall accept modifications when ordered in writing by the Director or designee. Compensation for such modifications or changes shall be as mutually agreed between the Parties. 2. Term of Contract. This Agreement shall be in full force and effect beginning January 1, 2017 and shall remain in effect until December 31, 2017. There are up to five additional one-year renewal options, which may be exercised at the sole discretion of the City by the Director of Parks and Recreation. The City shall notify the Contractor by November 1 of each year whether the renewal option will be exercised. Either Party may terminate this Agreement by at least 30 days' written notice to the other Party. In the event of such termination, the City shall pay the Contractor for all work previously authorized and 1 DRAFT satisfactorily performed prior to the termination date. Contractor shall fulfill all contracts with third parties booked at CenterPlace prior to termination as called for in this paragraph. 3. Event Pricing/Compensation. A. Event Pricing. Event pricing by the Contractor shall be as set forth in the Event Pricing, which is attached as Exhibit 2 and incorporated herein by reference. B. Compensation. Payment by the Contractor shall be as set forth in the Compensation Terms, which is attached as Exhibit 3 and incorporated herein by reference. 4. Facilities Access and Use. Access to and use of the facilities shall be as set forth in Exhibit 4, which is attached and incorporated herein by reference. 5. Payment. The City shall be paid as set forth in Exhibit 3. 6. Notice. Notice shall be given in writing as follows: TO THE CITY: TO THE CONTRACTOR: Name: Christine Bainbridge, City Clerk Phone Number: (509) 921-1000 Address: 11707 East Sprague Ave, Suite 106 Spokane Valley, WA 99206 After August 31, 2017, please send notices to: 10210 East Sprague Spokane Valley, WA 99206 Name: Eat Good LLC, DBA Le Catering Phone Number: (509) 210-0800 Address: 24001 E. Mission Ave, Ste 190 Liberty Lake, WA 99019 7. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Contractor warrants that its designs, documents, and services shall conform to all federal, state, and local statutes and regulations. 8. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Contractor certifies to the best of its knowledge and belief, that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 2 DRAFT 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 9. Relationship of the Parties. It is understood, agreed, and declared that the Contractor shall be an independent Contractor and not the agent or employee of the City; that the City is interested in only the results to be achieved; and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of the Contractor. Any and all employees who provide services to the City under this Agreement shall be deemed employees solely of the Contractor. The Contractor shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 10. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Contractor under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to RCW 42.56 or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Contractor under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Contractor shall have no liability for the use of Contractor's work product outside of the scope of its intended purpose. 11. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of the Contractor's records with respect to all matters covered in this contract. Such representatives shall be permitted to audit, examine, and make excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this contract for a period of three years from the date final payment is made hereunder. 12. Compliance with Leasehold Excise Tax The Contractor hereby acknowledges that it is responsible for paying the "Leasehold Excise Tax," pursuant to chapter 82.29A RCW, as now or hereinafter amended, which is applicable to this Agreement. The Contractor shall be solely responsible for paying such tax to the City, and shall also be responsible for representing itself in any challenge to the amount of such tax that the Washington State Department of Revenue determines is due or any penalty associated with the tax. The Contractor agrees to promptly pay when due all taxes, rates, charges and assessments, special or otherwise and public charges of very kind and nature which may be lawfully imposed or assessed in any way on the Contractor with reference to the Premises. 13. Contractor to provide performance bond. Contractor shall provide a performance bond in the amount of $50,000 on the City's bond forms. 3 DRAFT 14. Insurance. Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial general liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, and personal injury and advertising injury. City shall be named as an insured under Contractor's commercial general liability insurance policy with respect to the work performed for the City. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Contractor shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Liquor liability insurance in the amount of $1,000,000 each occurrence. The City is to be named as an additional insured on the liquor liability insurance. With prior written approval of the City, Host liquor liability coverage may be substituted when alcohol is consumed and not sold on premises. C. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for automobile liability, professional liability, and commercial general liability insurance: 1. Contractor's insurance coverage shall be primary insurance with respect to City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Contractor's insurance and shall not contribute with it. 2. Contractor shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Contractor. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Contractor shall furnish acceptable insurance certificates to the City Clerk at the time Contractor returns the signed Agreement. The certificate shall specify all of the parties who are additional 4 DRAFT insureds, and will include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 15. Indemnification and Hold Harmless. Contractor shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees and costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Contractor, Contractor's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Contractor's duty to defend, indemnify, and hold harmless City shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees. Contractor's duty to defend, indemnify, and hold harmless City against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Contractor, Contractor's agents, subcontractors, subconsultants, and employees, shall apply only to the extent of the negligence of Contractor, Contractor's agents, subcontractors, subconsultants, and employees. Contractor's duty to defend, indemnify, and hold harmless City shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, and the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Contractor specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Contractor's waiver of immunity under this provision extends only to claims against Contractor by City, and does not include, or extend to, any claims by Contractor's employees directly against Contractor. Contractor hereby certifies that this indemnification provision was mutually negotiated. 16. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law, shall be taken and construed as cumulative, and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 17. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without first obtaining the written consent of the other Party. 5 DRAFT 18. Subcontracts. Except as otherwise provided herein, the Contractor shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of the City. 19. Confidentiality. Contractor may, from time to time, receive information which is deemed by the City to be confidential. Contractor shall not disclose such information without the express written consent of the City or upon order of a Court of competent jurisdiction. 20. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Contractor shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Contractor agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Contractor's services under this Agreement. Contractor further agrees that the Arbitrator's decision therein shall be final and binding on Contractor and that judgment may be entered upon it in any court having jurisdiction thereof. 21. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 22. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 23. Anti -kickback. No officer or employee of the City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 24. Business Registration. Prior to commencement of work under this Agreement, Contractor shall register with the City as a business. 25. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 26. Exhibits. Exhibits attached and incorporated into this Agreement are: 1. Exhibit 1 - Scope of Services; 2. Exhibit 2 - Event Pricing; 3. Exhibit 3 - Compensation Terms; 4. Exhibit 4 - Facilities Access and Use; and 5. Insurance Certificates. 6. Copy of RFP 6 DRAFT The Parties have executed this Agreement this day of November, 2016. CITY OF SPOKANE VALLEY Contractor: Mark Calhoun, City Manager By: Its: Authorized Representative ATTEST: APPROVED AS TO FORM: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 22, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration, USDOT FASTLANE II Call for Projects GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Adoption of the 2017-2022 Six -Year Transportation Improvement Plan (TIP), Resolution No. 16-009, June 28, 2016; Info RCA, November 8, 2016, Info only RCA, FASTLANE II, November 8, 2016; Admin report RCA and Discussion, FASTLANE II, November 15, 2016. BACKGROUND: On October 28, 2016, U.S. Department Of Transportation (USDOT) announced a call for projects for FASTLANE II grants. This is the second year of the FASTLANE grant program which was established in the Fixing America's Surface Transportation (FAST) Act to fund critical freight and highway projects across the country. The FAST Act authorized the program at $4.5 billion for fiscal years 2016 through 2020 including $850 million for FY 2017 to be awarded by the Secretary of Transportation. The City applied for the 2016 FASTLANE grants earlier this year seeking funds to design, purchase right-of-way, and build both the Barker Road and Pines Road (SR27) BNSF Grade Separation projects. The City's application made it to the final round; the City's project was not selected. City staff, on October 31, 2016, conducted a conference call with USDOT to debrief the City's 2016 FASTLANE application to determine how the application ranked and how best to make future applications stronger. After the debrief with the USDOT and knowing that there is a new call for projects for the FASTLANE II, staff strategized on how best to apply for FASTLANE grants this round. From that discussion, staffs conclusion was that it appeared that the City by combining both the Barker Road and Pine Road grade separation projects, may have been too ambitious and that the City may have received an award had applications for each of the projects been submitted separately. In addition to the debrief with the USDOT, Spokane Valley was recently approached by the BNSF Railroad's Great Northern Corridor Coalition (GNCC) to discuss the City's interest in possibly combining the Barker and Pines projects with three other projects along BNSF's Northern Tier corridor. The GNCC extends from Seattle to Chicago, and the three projects they would like to include with ours are two grade separation projects in Minnesota and one in North Dakota. The GNCC is working out details with each agency to see if combining the five projects into a single FASTLANE grant application can be accomplished to make a strong application in the short time period between now and the December 15th due date. Staff will report to Council Tuesday night the decision made by the Coalition. If the City elects to be part of the Coalition application, there will be no cost other than staff time to help compile and review the final application and the coordination of support letters. All projects selected for FASTLANE II grant funding must be obligated by September 30, 2020 and construction must begin by March 30, 2022. When the USDOT evaluates project applications for `readiness' and `ability to move forward,' project schedules with obligation and construction dates closer to these deadlines will be considered more risky. Therefore, the grant applications for the Barker and Pines Grade Separation projects will show proposed schedules beginning much sooner than 2020 and 2022. The deadline for submitting applications is 8:OOPM EST on December 15, 2016. OPTIONS: Consider authorizing staff to 1) Apply for FASTLANE II funds for each project separately under the small project category, 2) participate with GNCC in developing a multistate grant application under the Targe project category for five grade separation projects, including the City's two projects , 3) revise the list of projects for FASTLANE applications, or 4) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize staff to apply for FASTLANE II grant funds for the Barker Road/BNSF Grade Separation project and Pines Road (SR- 27)/BNSF Grade Separation project, and to apply for FASTLANE II grant funds through the GNCC if the GNCC elects to submit five grade separation projects together in one multi -state grant application. BUDGET/FINANCIAL IMPACTS: Awarded FASTLANE grants can provide up to 60% of all funding to design, purchase right-of- way, and build a project. For these two proposed grade separation projects, the FASTLANE II funding breakdown for each project would be as follows: Possible FAST] E Grant Funding ($ in millions) Barker Rd/BNSF Grade Separation Project Total Estimated Project Cost FMSIB Grant Award (Up to 20% for Construction) Federal Earmark City Funds BNSF* Remaining Balance FASTLANE GRANT (60% of S36.0M) Remaining Shortfall $36.0 -$7.2 -$0.72 -$2.2 -$0.43 $25.4 -S21.6 $3.85 Pines Rd/BNSF Grade Separation Project Total Estimated Project Cost $19.8 RW Advanced Acquisition 2016 -$0.5 City Design 2017 -$1.2 BNSF* -$0.24 Remaining Balance $17.9 FASTLANE GRANT (60% of $19.8M) -S11.9 Remaining Shortfall $6.0 * Per 23CFR 646.210, BNSF will determine their funding commitment once the 30% design plans and cost estimates (done in 2004) have been brought up to current standards. STAFF CONTACT: Eric P. Guth, PE — Public Works Director Steve M. Worley, PE — Capital Improvement Program Manager ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 22, 2016 Item: Check all that apply: ❑ consent ❑ information Department Director Approval: ❑ old business ❑ new business ❑ public hearing ® admin. report ❑ pending legislation AGENDA ITEM TITLE: State Supreme Court Decision: Whatcom Co vs. Growth Management Hearings Board (Hirst) GOVERNING LEGISLATION: Growth Management Act (GMA) chapter 36.70A RCW PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: City Council and staff actively monitor water supply issues throughout the state and region that may impact the various water districts within our jurisdiction. One such issue has been the State Supreme Court Decision concerning Whatcom County versus the Growth Management Hearings Board (Hirst). This recent court case requires county governments to apply new criteria for determining whether a building permit applicant has a legal and physically viable source of available water. This ruling predominately impacts rural developments that utilize wells for supplying water. Tadas Kisielius from Van Ness Feldman will attend to discuss the case and answer any questions that Council may have. Mr. Kisielius is the outside counsel assisting staff with the legislative update of the Comprehensive Plan, and previously assisted with the development and adoption of the Shoreline Master Program. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: None BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: John Hohman, Community and Economic Development Director Tadas Kisielius, Van Ness Feldman ATTACHMENTS: Presentation Van Ness Feldman «P Whatcom County v. GMHB ("Hirst") Presentation to Spokane Valley City Council Tadas Kisielius November 22, 2016 1 rI"4rview • Background Relevant Statutes: Land Use and the Water Code Kittitas County v. EWGMHB, 172 Wn.2d 144, 256 P.3d 1193 (2011) • Case Summary: Whatcom County v. Growth Management Hearings Board (a.k.a. "Hirst") IVan Ness Feldman , Background Reconciling Growth Management and Water Resources Water Code coordinates with land use regulatory efforts: • RCW 90.54.090: Local jurisdictions "shall whenever possible, carry out powers vested in them in manners which are consistent with the provisions of this chapter" of the water code. • RCW 90.54.130: "The department of ecology may recommend land use management policy modifications it finds appropriate for the further protection of ground and surface water resources in this state." 3 IVan Ness Feldman , Background Reconciling Growth Management and Water Resources Growth Management Act, RCW 36.70A, incorporates water considerations into long range planning: • RCW 36.70A.020. Planning goals. "Protect and enhance the state's high quality of life, including ... availability of water." • RCW 36.70A.070. Comprehensive Plans "shall provide for protection of the quality and quantity of groundwater used for public water supplies." ' Van Ness 4 Feldman LLP Background Reconciling Growth Management and Water Resources Growth Management Act, RCW 36.70A, incorporates water considerations into long range planning (cont.): • Rural area planning: o Development regulations in the rural areas protect "rural character," including protecting "surface and groundwater resources." RCW 36.70A.070(5) o "Rural character" is defined as development that is consistent with the protection of natural surface water flows and groundwater and surface water recharge and discharge areas. RCW 36.70A.030 ' Van Ness 5 Feldman LLP Background Reconciling Growth Management and Water Resources Land use statutes seek to ensure sufficient water for development proposal: • Subdivision Statute — RCW 58.17.110, .150 "Appropriate provisions" must be made for potable water supplies • Building Permit — RCW 19.27.097 Prior to issuance of building permit, applicant must provide "evidence of an adequate water supply" • SEPA, RCW 43.21C ' Van Ness 6 Feldman LLP Background Reconciling Growth Management and Water Resources Kittitas County v. EWGMHB, 172 Wn.2d 144, 256 P.3d 1193 (2011) • Does the failure to adopt regulations requiring a subdivision applicant to disclose property in common ownership (because of concerns regarding multiple exempt wells) violate the GMA? • Does the County have the obligation (or authority) to adopt development regulations that require evaluation of legal availability of water for a development project? IVan Ness Feldman L„ Background Reconciling Growth Management and Water Resources Kittitas County v. EWGMHB, 172 Wn.2d 144, 256 P.3d 1193 (2011) Supreme Court holds that the County is not preempted or precluded from adopting regulations to protect water resources: • "While [the water code] preempts the County from separately appropriating groundwaters, it does not prevent the County from protecting public groundwaters from detrimental land uses. Nothing in the text of chapter 90.44 RCW expressly preempts consistent local regulation... In fact, several relevant statutes indicate that the County must regulate to some extent to assure that land use is not inconsistent with available water resources...We conclude that the County is not precluded and, in fact, is required to plan for the protection of water resources in its land use planning.." IVan Ness Feldman L„ Background Reconciling Growth Management and Water Resources Kittitas County v. EWGMHB, 172 Wn.2d 144, 256 P.3d 1193 (2011) The Court concludes with an explanation of what level of review of water availability is required of local jurisdictions (that is subject to competing interpretations): • "While Ecology is responsible for appropriation of groundwater by permit under RCW 90.44.050, the County is responsible for land use decisions that affect groundwater resources, including subdivision, at least to the extent required by law." • "To interpret the County's role under RCW 58.17.110 to only require the County to assure water is physically underground effectively allows the County to condone the evasion of our state's water permitting laws." 9 IVan Ness Feldman L„ Whatcom County v. GMHB Case Summary • Petitioners consist of several individuals (Eric Hirst, Laura Leigh Brakke, Wendy Harris, David Stalheim) and the public interest group Futurewise. • Petitioners appealed Whatcom County's comprehensive plan to the Growth Management Hearings Board alleging that the County failed to adequately protect water resources (water availability and water quality). • Over the course of the appeal other parties joined as amicus (friends - of -the -court): Aligned with Whatcom County: Department of Ecology; Washington State Association of Counties; Washington Realtors; Washington State Farm Bureau; and Building Industry Association of Washington. Aligned with Petitioners: Squaxin Island Tribe; and Center for Environmental Law and Policy ' Van Ness 10 Feldman LLP Whatcom County v. GMHB Case Summary Case explores local government's GMA obligation to protect water availability when there is a governing instream flow rule: • County regulations allow subdivisions and building permits to rely on exempt withdrawals so long as the project is not within an area that Ecology has determined by rule that water for development does not exist. • Petitioners challenged based on evidence that minimum flows are not met. • Core of dispute is over operation of instream flow rule: does the rule legally preclude new permit exempt withdrawals and does the GMA require the County to conduct a pre -approval impairment analysis. I Van Ness 11 Feldman LLP Whatcom County v. GMHB Case Summary Growth Board determines measures do not comply with GMA: • Board agrees with the County that its regulations "do not allow the `daisy - chaining' of plat applications that was the specific target of the Supreme Court's finding of noncompliance in the Kittitas case." • However, according to the Board, the County's relevant measure "falls short of the Postema standard, as it does not protect instream flows from impairment by groundwater withdrawals." Court of Appeals reverses the Board: • Court concludes that County's cooperative approach with Ecology's instream flow rules is sufficient to comply with the GMA requirements to protect water quantity and is a cooperative approach of the type contemplated by the Supreme Court's Kittitas decision • Court also agrees with Ecology that "the Nooksack Rule, in its present form, does not govern permit -exempt groundwater use." I Van Ness 12 Feldman LLP Whatcom County v. GMHB Case Summary In a split decision, the Supreme Court Reverses the Court of Appeals and affirms Board's decision: • "The GMA places an independent responsibility to ensure water availability on counties, not on Ecology." • "We hold that the County's comprehensive plan does not protect water availability because it allows permit -exempt appropriations to impede minimum flows." • Allowing permit -exempt withdrawals in the basin "conflicts with the requirement placed on counties to protect water availability under the GMA, as well as our holding in Postema." I Van Ness 13 Feldman LLP Whatcom County v. GMHB Case Summary Court rejects County's reliance on Ecology's interpretation of 1985 instream flow rule: • According to the court, assumptions about the relationship between groundwater and surface water underlying the 1985 rule are outdated - "we now recognize that groundwater withdrawals can have significant impacts on surface water flows, and Ecology must consider this effect when issuing permits for groundwater appropriation." • "We hold that the same standard applies to counties when issuing building permits and subdivision approvals." ' Van Ness 14 Feldman LLP Whatcom County v. GMHB Case Summary Court holds that the GMA imposes an obligation on counties to conduct a pre -approval impairment analysis of permit -exempt withdrawals, even though the water code expressly exempts those withdrawals from that part of the Ecology permitting process: • "...the rule in Washington is that groundwater appropriations cannot impede minimum flows. It would be incongruous to limit Postema to the holding that Ecology must consider the effect of groundwater appropriations on minimum flows when issuing permits but that the county does not need to consider these same impacts when issuing building permits." • Even though Ecology does not engage in pre -approval impairment analysis for permit -exempt withdraws, "the GMA explicitly assigns that task to local governments." ' Van Ness 15 Feldman LLP Whatcom County v. GMHB Case Summary Dissent: • Offers a different interpretation of the plain language of the statute and the operation of the instream flow rule - The statute "does not require counties to modify their growth management ordinances to deviate from the Department of Ecology's determination of whether water is available for use in a particular basin. Nor does it require applicants to undertake the burden of showing that the use of a permit - exempt well will not impair senior water rights." • Emphasizes the practical consequences of the majority's ruling: • "The effect of the majority's holding is to require individual building permit applicants to commission a hydrogeological study to show that their very small withdrawal does not impair senior water rights, and then have the local building department evaluate the adequacy of that scientific data." 16 IVan Ness Feldman L„ DRAFT ADVANCE AGENDA as of November 17, 2016; 11:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Nov 29, 2016 — No Meeting — Thanksgiving Holiday Nov 30, 2016, SPECIAL JOINT MEETING re: Sports Facility Study, CenterPlace Event Center 3:00 -5 p.m. presentation to elected officials by CSL Marketing Group as they review the Facility Study CenterPlace, Room 109. Continued public discussion/comments 6- p.m. CenterPlace Event Center, Great Room Dec 6, 2016, Chamber of Commerce Meeting, 7 - 9 a.m.. Topic: City's Proposed Utility Tax CenterPlace Event Center, Room 109 Dec 6, 2016, Study Session Format, 6:00 p.m. [due Tue, Nov 29] 1. District Court Presentation — Cary Driskell, Judge Walker, Court Admin. John Witter (30 minutes) 2. Property Crimes, Wa. Assoc. of Sheriffs & Police Chiefs (WASPC) — Mark Werner (15 minutes) 3. Myrtle Point Cleanup — Cary Driskell (20 minutes) 4. Street Maintenance Contract Renewal — Eric Guth (10 minutes 5. Street Sweeping Contract Renewal — Eric Guth (10 minutes 6. Consultant Agreement, Design Barker Road/BNSF Separation Project — Eric Guth (10 minutes) 7. City Hall Update — Eric Guth (10 minutes) 8. Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 110 minutes] Dec 13, 2016, Formal Meeting Format, 6:00 p.m. [due Tue, Dec 6] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Proposed Ordinance 16-018 Comp Plan — Mike Basinger (20 minutes) 3. Motion Consideration: Funding Allocation, Lodging Tax — Chelsie Taylor (25 minutes) 4. Motion Consideration: Street Maintenance Contract Renewal — Eric Guth (10 minutes) 5. Motion Consideration: Street Sweeping Contract Renewal — Eric Guth (10 minutes) 6. Motion Consideration: Consultant Agreem't Design Barker Rd/BNSF Separation Project — Eric Guth (10 min) 7. Admin Report: Tourism Study — Gloria Mantz, and Mark Goodman, CAI (30 minutes) 8. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 115 minutes] Dec 20, 2016, Study Session Format, 6:00 p.m. 1. Advance Agenda 2. Info Only: Department Reports (normally due for Dec 27 mtg) Dec 27, 2016 — No Meeting — Christmas Holiday [due Tue, Dec 13] (5 minutes) [*estimated meeting: minutes] January 3, 2017, Study Session Format, 6:00 p.m. [due Tue, Dec 27] 1. Mayoral Appointment: Two Planning Commissioners (3 -yr. terms) (5 minutes) 2. Mayoral Appointment: Two Members for Lodging Tax Advisory Committee (1 or 2 yr. terms) (5 minutes) 3. Mayoral Appointment: Councilmembers to Various Board and Committees for 2017 (10 minutes) 4. Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: minutes] Draft Advance Agenda 11/17/2016 12:49:13 PM Page 1 of 2 January 10, 2017, Formal Meetin& Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins [due Tue, .Ian 3] (5 minutes) (5 minutes) January 17, 2017, Study Session Format, 6:00 p.m. [due Tue, Jan 101 1. Advance Agenda January 24, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins 3. Info Only: Department Reports [due Tue, Jan 17] (5 minutes) (5 minutes) January 31, 2017, Study Session Format, 6:00 p.m. [due Tue, Jan 24] 1. Advance Agenda February 7, 2017, Study Session Format, 6:00 p.m. [due Tue, Jan 31] 1. Advance Agenda February 14, 2017, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Higgins *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: 8th & McDonald follow-up (April, 2017) AWC Citizen Action Days (Feb 15-16, 2017) Oath of Office SCRAPS Update Second Amendment Sanctuary City Term Limits Undergrounding Utility Facilities in ROW Utility Tax Winter Workshop [due Tue, Feb 3] (5 minutes) (5 minutes) Draft Advance Agenda 11/17/2016 12:49:13 PM Page 2 of 2 Spokane Walley City of Spokane Valley Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 11/08/2016 09:00 Page 1 of 11 Valley Pre -Application Meetings Requested Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Economic Development scheduled a total of 5 Pre -Application Meetings in October 2016. 15 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application ® Commercial Pre -App Meeting Commercial Pre -App Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application Meeting 6 6 6 11 6 7 7 7 3 3 0 0 5 7 3 3 4 1 6 2 1 2 0 0 Monthly Totals 11 13 9 14 10 8 13 9 4 5 0 0 Annual Total To -Date: 96 Printed 11/08/2016 09:00 Page 2 of 11 l��a.Ile .00 Valley Online Applications Received Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Community & Economic Development received a total of 219 Online Applications in October 2016. 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trade Permit 1;11 Right of Way Permit Sign Permit Reroof Permit Pre -Application Meeting Request Demolition Permit a., Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit DecJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov 0 0 0 0 1 1 2 1 2 3 0 0 1 2 5 2 1 3 0 1 3 0 0 0 0 1 1 1 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 31 101 101 102 71 103 67 90 61 48 0 0 24 30 47 45 41 43 44 67 72 69 0 0 2 1 0 1 3 0 1 1 2 0 0 0 47 55 69 54 114 100 78 99 72 97 0 0 Monthly Totals 105 190 223 205 231 250 192 259 212 no Annual Total To -Date: Printed 11/08/2016 09:00 2,086 Page 3 of 11 ,_OMalley, Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Construction Applications Received Community & Economic Development received a total of 550 Construction Applications in October 2016. 800 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New - Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits .2 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 4 3 17 6 20 40 5 9 3 33 15 10 10 15 13 15 7 19 15 *15 0 0 16 19 44 27 15 33 8 15 12 31 0 0 *28 *25 *36 *17 *46 *29 *28 *32 *45 *35 0 0 *109 *113 *146 *132 *137 *174 *105 *133 *95 *165 0 0 2 8 *12 22 27 12 18 10 16 19 0 0 *3 *4 *7 *3 *2 *7 4 *3 *6 2 0 0 *8 *13 6 *10 *14 8 *9 *9 *12 5 0 0 *144 *245 *318 *300 *244 *319 *222 *289 *278 *245 0 0 0 0 Monthly Totals 329 440 596 532 518 637 406 519 482 550 0 0 Annual Total To -Date: Printed 11/08/2016 10:43 5,009 Page 4 of 11 *Includes Online Applications. I��Ol.ile _Valley Land Use Applications Received Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Community & Economic Development received a total of 78 Land Use Applications in October 2016. i' 100 50 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ;Ai Boundary Line Adjustment Short Plat Preliminary fit!! Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 3 5 3 4 4 5 2 5 4 5 0 0 0 2 1 3 1 0 3 0 5 0 0 0 0 0 0 0 0 1 1 0 0 1 0 0 0 2 0 0 1 0 0 0 0 0 0 0 2 1 2 0 0 3 3 2 3 0 0 0 0 0 1 0 0 1 1 0 0 0 0 0 1 1 0 0 3 2 2 0 0 1 0 0 o 1 0 0 1 0 1 2 0 3 0 0 31 53 68 65 50 31 18 50 37 68 0 0 Monthly Totals 37 65 7 'TV TV 11Ir Annual Total To -Date: Printed 11/08/2016 10:43 569 Page 5 of 11 r��a.Il .0•00Valley' Construction Permits Issued Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Community & Economic Development issued a total of 470 Construction Permits in October 2016. 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 4 14 2 18 2 3 16 21 5 0 0 16 9 8 10 13 11 7 19 12 15 0 0 19 17 27 22 20 18 10 18 15 29 0 0 25 20 34 19 32 35 23 33 44 26 0 0 104 113 125 122 145 137 109 143 99 161 0 0 2 6 12 18 26 13 14 14 13 19 0 0 2 4 6 3 2 7 4 3 6 2 0 0 6 12 6 10 14 6 9 10 9 6 0 0 120 181 291 282 230 243 211 250 245 207 0 0 Monthly Totals 296 366 523 488 500 472 390 506 464 470 0 0 Annual Total To -Date: Printed 11/08/2016 10:52 4,475 Page 6 of 11 .000 Valley Land Use Applications Approved Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Community & Economic Development approved a total of 63 Land Use Applications in October 2016. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 0 1 1 2 3 1 1 0 1 0 0 O 1 1 0 1 2 0 0 2 1 0 0 O 0 0 0 0 0 0 0 0 0 0 0 O 0 1 0 0 0 0 0 0 0 0 0 O 1 0 1 0 1 1 2 2 1 0 0 O 0 0 0 0 0 0 0 1 0 0 0 1 0 1 0 1 0 1 3 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 26 50 70 64 46 33 15 47 40 60 0 0 Monthly Totals 29 52 74 66 50 39 18 53 45 63 0 0 Annual Total To -Date: Printed 11/08/2016 10:52 489 Page 7 of 11 Malley, Development Inspections Performed Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Community & Economic Development performed a total of 1526 Development Inspections in October 2016. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2016 2015 2014 2014 2015 2016 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 764 959 1,333 1,390 1,445 1,564 1,284 1,452 1,554 1,526 0 0 801 974 1,063 1,243 1,421 1,761 1,624 1,144 1,053 1,060 934 777 601 633 996 1,281 1,323 1,296 1,415 1,225 1,310 1,486 972 1,027 Printed 11/08/2016 10:53 Page 8 of 11 ��a.Ile 4,0Mal1ey, Code Enforcement Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Code Enforcement Officers responded to 24 citizen requests in the month of October. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 80 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec ME CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance ® Property cru CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 2 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 2 2 0 0 0 0 2 1 0 0 0 21 6 1 0 0 0 0 12 21 33 37 20 26 48 49 35 21 0 0 4 1 13 14 11 8 6 6 4 1 0 0 Monthly Totals 18 23 46 51 31 59 62 58 39 24 0 0 Annual Total To -Date: Printed 11/08/2016 10:53 411 Page 9 of 11 Spokane .000 Valley Revenue 2016 Trend 2015 2014 2013 2012 2011 Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Community & Economic Development Revenue totaled $208,349 in October 2016. 400,000 300,000 200,000 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 2016 2015 - Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $208,349 $77,272 $72,713 $144,159 $149,274 $188,707 $202,096 $153,853 $116,015 $132,681 $131,066 $97,315 $75,414 $1,540,565 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 $1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 $1,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745 $43,842 $77,247 $80,774 $118,237 $84,684 $106,909 $88,247 $83,949 $167,076 $78,237 $95,172 $58,881 1 Nov Dec Totals $0 $0 N2,461,091 Printed 11/08/2016 11:00 Page 10 of 11 1,552,558 F,083,255 ��a.Ile Valley Building Permit Valuation Community & Economic Development Monthly Report 01/01/2016 - 10/31/2016 Community & Economic Development Building Permit Valuation totaled $9,131,458 in October 2016. 2016 Trend 2015 2014 2013 2012 2011 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -�- 2016 2015 Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec $7.97M $28.14M $55.63M $10.09M $36.76M $19.11M $7.07M $41.60M $33.67M $9.13M $0.00M $0.00M $6.76M $4.80M $6.38M $9.26M $18.09M $18.98M $11.21M $7.48M $10.66M $9.92M $4.89M $3.49M $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.08M $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M 173.95M'! $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M p110.22M'. $1.46M $5.95M $5.03M $6.15M $2.53M $4.98M $3.83M $3.45M $21.54M $4.46M $3.97M $1.85M Totals $249.17M 111.90M $98.19M 111.96M Printed 11/08/201611:00 Page 11 of 11 Siiokane .000.Valley Memorandum 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: November 15, 2016 Re: Finance Department Activity Report — October 2016 Following is information pertaining to Finance Department activities through the end of October 2016 and included herein is an updated 2016 Budget to Actual Comparison of Revenues and Expenditures through the end of October. 2016 Audit of the 2015 Financial Records and Annual Financial Report The 2015 books were closed during April and the annual financial report was completed in May. The State Auditor's Office completed fieldwork for the audit of fiscal year 2015, and the exit conference was held on September 19th for the financial statement and Federal single audit. The State Auditor's Office issued an unmodified opinion on the financial statements for the fiscal year 2015 on September 26, 2016. The fieldwork for the accountability audit was completed in October and the corresponding exit conference was held on November 10. 2015 Windstorm Costs and FEMA Grant Reimbursement The total 2015 costs related to the response and cleanup of the 2015 Windstorm last November came in at about $169,000. Additional costs necessary to repair City parks to their prior condition as well as additional street sweeping services related to the windstorm are about $117,600 during 2016, and these costs were included as a budget amendment to the 2016 Budget that was adopted on November 8, 2016. Of the total windstorm related costs, $60,381 was expended out of the Winter Weather Reserve Fund #122. The City is eligible to participate in a FEMA grant reimbursement program related to the 2015 Windstorm, and the City has recovered a portion of the total amount expended on the windstorm. We are replenishing the Winter Weather Reserve Fund #122 for the $60,381 spent through a combination of reimbursements from FEMA and transfers in from the General Fund. Through the end of October 2016, the City has received $154,857 in grant proceeds through this program. 2016 Budget Amendment As we have progressed through 2016 the need for a number of budget amendments has arisen largely as a result of capital projects. Council review will take place at the following meetings: • October 4 Admin Report • October 25 Public Hearing • October 25 First reading on proposed ordinance amending the 2016 Budget • November 8 Second reading on proposed ordinance amending the 2016 Budget P:IFinancelFinance Activity Reports\Council Monthly Reports1201612016 10 31.docx Page 1 2017 Budget Development The 2017 Budget development process began in the Finance Department in early March and on April 611' we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is adopted on November 81h the Council will have had an opportunity to discuss the budget on seven occasions including two public hearings. • June 14 Council budget workshop • August 9 Admin report on 2017 revenues and expenditures • September 13 Public hearing #1 on the 2017 revenue and expenditures • September 27 City Manager's presentation of preliminary 2017 Budget • October 11 Public hearing #2 on 2017 Budget • October 25 First reading on proposed ordinance adopting the 2017 Budget • November 8 Second reading on proposed ordinance adopting the 2017 Budget 2017 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2017 are expected to account for approximately 28% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: • September 13 - Review of ordinances levying 2017 property taxes and confirming tax levy • September 20 - Admin Report on proposed ordinance levying 2017 property taxes. • October 11 - First reading of ordinances levying 2017 property taxes and confirming tax levy. • October 25 - Second reading of ordinances levying 2017 property taxes and confirming tax levy. Outside Agency Funding in the 2017 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2017 Budget currently has $150,000 collectively available for this, with an additional $43,000 being included in the 2017 Budget in the Economic Development Division for contracted economic development. The schedule leading to awarding funds is as follows: • July 15 - Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers. • August 12 - Agency requests are due at City Hall. • September 21 - Economic development and social service agency presentations to Council. • October 25 - Council makes final determination of awards. Lodging Tax The schedule leading to awarding funds is as follows: • August 31 - Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers. • October 7 - Grant applications due at City Hall. • October 20 - Grant applicant presentations to lodging tax advisory committee. • November 8 - Admin report to Council on results of lodging tax advisory committee meeting. • December 13 - City Council motion consideration: Award lodging tax for 2017. P:IFinancelFinance Activity Reports\Council Monthly Reports1201612016 10 31.docx Page 2 Budget to Actual Comparison Report A report reflecting 2016 Budget to Actual Revenues and Expenditures for those funds for which a 2016 Budget was adopted is located on pages 6 through 19. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2015 Annual Financial Report. • Columns of information include: o The 2016 Budget as amended. o October 2016 activity. o Cumulative 2016 activity through October 2016. o Budget remaining in terms of dollars. o The percent of budgeted revenue collected or budgeted expenditures disbursed. A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 68.44% of the amount budgeted with 75.0% of the year elapsed. • Property tax are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2016 are $6,534,007 or 56.92% of the amount budgeted. • Sales tax collections represent only 9 -months of collections thus far because taxes collected in October are not remitted to the City by the State until the latter part of November. Collections are currently $14,746,887 or 79.80% of the amount budgeted. • Gambling taxes are at $213,102 or 63.99% of the amount budgeted. Gambling taxes are paid quarterly with third quarter payments due by October 31. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2016 we have received $942,323 or 81.66% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through October we've received remittances totaling $1,617,958 or 79.92% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through October 2016 we've received remittances through the month of September with receipts of $966,612 or 66.96% of the amount budgeted. • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $2,332,610 or 156.39% of the amount budgeted. P:IFinancelFinance Activity Reports\Council Monthly Reports1201612016 10 31.docx Page 3 • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $631,434 or 103.82% of the amount budgeted. Recurring expenditures are currently at $29,838,381 or 75.17% of the amount budgeted with 83.3% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments Regarding the City Hall Construction Fund #313 (page 16), estimated ending fund balance is currently showing a negative amount in the budget column. This is due to a journal entry that was made related to our 2015 financial statements. The negative amount will be corrected during the 2016 Budget amendment process. Investments (page 20) Investments at October 31 total $57,231,501 and are composed of $52,208,747 in the Washington State Local Government Investment Pool and $5,022,754 in bank CDs. Total Sales Tax Receipts (page 21) Total sales tax receipts reflect State remittances through October and total $16,644,727 including general, criminal justice and public safety taxes. This figure is $1,217,667 or 7.89% greater than the same 9 -month period in 2015. Economic Indicators (pages 22 — 24) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 22) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 23) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 24) provide us with a sense of real estate sales. Page 22 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2007. • Compared with calendar year 2015, 2016 collections have increased by $1,085,668 or 7.95%. • Tax receipts reached an all-time high in 2015 at $18,209,568, besting the previous record year of 2014 when $17,440,083 was collected. Page 23 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2007. • Compared with calendar year 2015, 2016 collections have increased by $13,372 or 2.99%. • Collections reached an all-time high in 2015 of $581,237, exceeding the previous high set in 2014 of $549,267. Page 24 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2007. • Compared with calendar year 2015, 2016 collections have increased by $35,214 or 2.05%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and are slowly gaining ground. P:IFinancelFinance Activity Reports\Council Monthly Reports1201612016 10 31.docx Page 4 Debt Capacity and Bonds Outstanding (page 25) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2016 is $7,748,275,097. Following the December 1, 2015 debt service payment and issuance of the 2016 LTGO Bonds, the City has $13,650,000 of nonvoted G.O. bonds outstanding which represents 11.74% of our nonvoted bond capacity, and 2.35% of our total debt capacity for all types of bonds. Of this amount: o $5,250,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $1,125,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $7,275,000 remains on bonds issued for construction of the new City Hall building. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 26 and 27) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 26 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2007. o Compared with calendar year 2015, 2016 collections have increased by $71,832 or 4.96% o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $1,940,000 in the years 2011 through 2015. • Page 27 provides a 6 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009 (the month in which the tax was imposed). o Compared with 2015, 2016 collections have decreased by $147,868 or 8.62%. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2016 Budget was adopted with a revenue estimate of $2,340,000. We will watch this closely as we progress through the coming months. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. P:IFinancelFinance Activity Reports\Council Monthly Reports1201612016 10 31.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget Revenues Property Tax 11,479,200 185,725 6,534,007 (4,945,193) 56.92% Sales Tax 18,480,500 1,816,923 14,746,887 (3,733,613) 79.80% Sales Tax - Criminal Justice 1,556,400 146,875 1,221,050 (335,350) 78.45% Sales Tax - Public Safety 867,400 80,444 676,790 (190,610) 78.03% Gambling Tax and Leasehold Excise Tax 333,000 12,739 213,102 (119,898) 63.99% Franchise Fees/Business Registration 1,154,000 297,796 942,323 (211,677) 81.66% State Shared Revenues 2,024,528 188,909 1,617,958 (406,570) 79.92% Fines, Forfeitures and Penalties 1,443,500 95,953 966,612 (476,888) 66.96% Community Development 1,491,500 157,331 2,332,610 841,110 156.39% Recreation Program Fees 608,200 41,001 631,434 23,234 103.82% Miscellaneous Department Revenue 95,900 17,667 97,395 1,495 101.56% Miscellaneous & Investment Interest 104,200 13,779 239,329 135,129 229.68% Transfer -in - #101 (street admin) 39,700 3,308 33,083 (6,617) 83.33% Transfer -in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0.00% Transfer -in - #402 (storm admin) 13,400 1,117 11,167 (2,233) 83.33% Total Recurring Revenues 39,721,428 3,059,567 30,263,747 (9,457,681) 76.19% Expenditures City Council 506,869 29,658 319,223 187,646 62.98% City Manager 717,303 47,264 485,788 231,515 67.72% Legal 479,951 39,161 412,015 67,936 85.85% Public Safety 24,703,749 2,094,285 18,691,671 6,012,078 75.66% Deputy City Manager 737,002 40,030 492,135 244,867 66.78% Finance / IT 1,253,080 97,137 970,963 282,117 77.49% Human Resources 255,694 19,455 200,370 55,324 78.36% Public Works 966,870 47,050 603,068 363,802 62.37% Community Development - Administration 272,107 20,685 220,496 51,611 81.03% Community Development - Econ Dev 545,157 24,969 324,771 220,386 59.57% Community Development - Dev Svc 1,486,637 112,449 1,140,415 346,222 76.71% Community Development- Building 1,344,165 99,822 1,059,731 284,434 78.84% Parks & Rec - Administration 281,871 24,544 216,885 64,986 76.94% Parks & Rec - Maintenance 832,043 71,004 629,612 202,431 75.67% Parks & Rec - Recreation 241,197 15,525 204,769 36,428 84.90% Parks & Rec - Aquatics 461,200 10,540 392,764 68,436 85.16% Parks & Rec - Senior Center 95,781 7,388 73,146 22,635 76.37% Parks & Rec - CenterPlace 882,223 63,452 705,266 176,957 79.94% General Government 1,617,500 106,496 1,047,057 570,443 64.73% Transfers out - #204 ('16 LTGO bond debt service) 198,734 28,391 141,953 56,781 71.43% Transfers out - #309 (park capital projects) 200,300 19,090 162,119 38,181 80.94% Transfers out - #310 (bond pmt>$434.6lease pmt) 72,500 28,683 286,833 (214,333) 395.63% Transfers out - #310 (city hallo&m costs) 271,700 0 0 271,700 0.00% Transfers out - #311 (Pavement Preservation) 943,800 78,650 786,500 157,300 83.33% Transfers out - #502 (insurance premium) 325,000 27,083 270,833 54,167 83.33% Total Recurring Expenditures 39,692,433 3,152,811 29,838,381 9,854,052 75.17% Recurring Revenues Over (Under) Recurring Expenditures 28,995 (93,245) 425,366 396,371 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget Revenues Transfers in - #106 (Repymt of Solid Waste) 40,425 3,369 33,688 (6,738) 83.33% Transfers in - #310 (Lease in excess of bond pyrr 198,734 28,391 141,953 (56,781) 71.43% FEMA Grant Proceeds 0 0 37,459 37,459 0.00% Total Nonrecurring Revenues 239,159 31,759 213,100 (26,059) 89.10% Expenditures General Government - IT capital replacements 108,000 0 87,949 20,051 81.43% Community & Econ Dev (comp plan update) 350,000 11,640 132,777 217,223 37.94% Parks & Rec (upgrade dial-up modem at pools) 15,000 2,054 10,497 4,503 69.98% Parks & Rec (Windstorm Park Clean-up) 0 0 49,758 (49,758) 0.00% Parks & Rec (CenterPlace Roof Repairs) 52,000 2,996 2,996 49,004 5.76% City Manager Severance 0 0 242,561 (242,561) 0.00% Police Department - CAD/RMS 140,281 0 44,463 95,818 31.70% Police Precinct (security camera upgrade) 6,400 0 6,343 57 99.12% Police Precinct (office construction) 25,000 6,344 7,930 17,070 31.72% Transfers out - #312 ('14 Fund Bal > 50%) 1,828,723 0 1,828,723 0 100.00% Total Nonrecurring Expenditures 2,525,404 23,034 2,413,998 111,406 95.59% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (2,286,245) 8,725 (2,200,899) 85,346 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (2,257,250) (84,519) (1,775,533) 481,717 Beginning fund balance 26,045,444 26,045,444 Ending fund balance 23,788,194 24,269,911 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget Revenues Telephone Utility Tax 2,340,000 170,476 1,566,869 (773,131) 66.96% Motor Vehicle Fuel (Gas) Tax 2,004,900 193,823 1,512,616 (492,284) 75.45% Multimodal Transportation 0 0 79,592 79,592 0.00% Right -of -Way Maintenance Fee 0 0 56,035 56,035 0.00% Investment Interest 3,000 447 4,336 1,336 144.52% Insurance Premiums & Recoveries 0 894 56,213 56,213 0.00% Miscellaneous Revenue 10,000 0 16 (9,984) 0.16% Total Recurring Revenues 4,357,900 Expenditures Wages / Benefits / Payroll Taxes 734,604 Supplies 111,500 Services & Charges 2,132,754 Snow Operations 430,000 Intergovernmental Payments 771,000 Interfund Transfers -out - #001 39,700 Interfund Transfers -out - #501 (non -plow vehicle 71,000 Interfund Transfers -out - #311 (pavement preserva 67,342 365,640 3,275,677 (1,082,223) 75.17% 57,985 2,408 474,530 4,544 146,266 3,308 5,917 5,612 636,215 82,540 1,762,921 311,652 595,391 33,083 59,167 56,118 98,389 28,960 369,833 118,348 175,609 6,617 11,833 11,224 86.61 % 74.03% 82.66% 72.48% 77.22% 83.33% 83.33% 83.33% Total Recurring Expenditures 4,357,900 700,570 3,537,087 Recurring Revenues Over (Under) Recurring Expenditures 0 (334,930) (261,410) (261,410) 820,813 81.16% NONRECURRING ACTIVITY Revenues Grants Miscellaneous 0 0 0 8,174 8,174 0.00% 0 38 38 0.00% Total Nonrecurring Revenues 0 0 8,212 8,212 0.00% Expenditures Capital 0 0 1,965 (1,965) 0.00% Signal Detection Equipment Upgrades 20,000 1,990 23,258 (3,258) 116.29% Maintenance Facility Storage Unit 5,000 0 4,871 129 97.42% Interfund Transfers -out - #303 0 0 0 0 0.00% Total Nonrecurring Expenditures 25,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning fund balance Ending fund balance 1,990 30,094 (5,094) 120.37% (25,000) (1,990) (25,000) (336,920) 1,443,077 (21,881) 3,119 (283,292) (258,292) 1,443,077 1,418,077 1,159, 786 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Miscellaneous Capital Outlay Total expenditures Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget 8,500 817 6,380 (2,120) 75.06% 0 16 118 118 0.00% 8,500 833 6,498 (2,002) 76.44% 0 0 0 0 0 0.00% 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 8,500 833 6,498 (2,002) Beginning fund balance 38,054 38,054 Ending fund balance 46,554 44,552 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax Investment Interest 357,500 0 45,698 299,238 (58,262) 83.70% 173 945 945 0.00% Total revenues 357,500 Expenditures Capital Expenditures 0 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 45,871 300,182 (57,318) 83.97% 0 0 0 0.00% 0 0 0 0 0.00% 357,500 45,871 300,182 (57,318) 182,347 182,347 539,847 482,529 550,000 70,305 460,843 (89,157) 83.79% 300 140 899 599 299.79% Total revenues 550,300 70,446 461,742 (88,558) 83.91% Expenditures Interfund Transfers - #001 30,000 0 0 30,000 0.00% Tourism Promotion 499,350 93,945 309,607 189,743 62.00% Transfers out - #309 (Browns Park Volleyball Court) 60,650 0 0 60,650 0.00% Total expenditures 590,000 93,945 309,607 280,393 52.48% Revenues over (under) expenditures (39,700) (23,499) 152,136 Beginning fund balance 208,702 208,702 Ending fund balance 169,002 360,838 Page 9 (368,951) P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget #106 - SOLID WASTE Revenues Sunshine Administrative Fee 125,000 31,250 93,750 31,250 75.00% Investment Interest 0 29 123 (123) 0.00% Grant Proceeds 53,500 0 17,677 35,823 33.04% Total revenues 178,500 31,279 111,550 66,950 62.49% Expenditures Interfund Transfers - #001 Education & Contract Administration Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 40,425 138,075 3,369 33,688 14,100 39,320 6,738 83.33% 98,755 28.48% 178,500 0 42,874 17,469 13,811 73,007 38,542 42,874 105,493 40.90% 42,874 81,416 90,000 0 19,679 59,596 (38,542) 30,404 66.22% 106 496 (496) 0.00% Total revenues 90,000 19,785 60,092 29,908 66.77% Expenditures PEG Reimburse - CMTV 117,000 0 33,638 83,362 28.75% PEG COSV Broadcast Capital Outlay 12,500 52 13,174 (674) 105.39% New City Hall Council Chambers 25,000 0 0 25,000 0.00% Total expenditures 154,500 52 46,812 107,688 30.30% Revenues over (under) expenditures (64,500) 19,733 13,281 (77,781) Beginning fund balance 301,182 301,182 Ending fund balance 236,682 314,462 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Interfund Transfer Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 6,500 0 1,963 15,472 8,972 238.03% 0 0 0 0.00% 6,500 1,963 15,472 8,972 238.03% 0 0 0 0 0.00% 0 0 0 0 0.00% 6,500 1,963 15,472 8,972 5,461,789 5,461,789 5,468,289 5,477,261 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 173 1,420 820 236.61% Interfund Transfer 0 0 0 0 0.00% Grant Reimbursement for Windstorm Cleanup 0 0 38,511 38,511 0.00% Subtotal revenues 600 173 39,931 39,331 6655.19% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (499,400) 173 39,931 Beginning fund balance 444,472 444,472 Ending fund balance (54,928) 484,403 #123 - CIVIC FACILITIES REPLACEMENT FUND Revenues Investment Interest Interfund Transfer - #001 (460,669) 700 0 696 (4) 99.39% 0 0 0 0 0.00% Total revenues 700 0 696 (4) 99.39% Expenditures Transfers out - #311 (pavement preservation) 559,786 46,649 466,488 93,298 83.33% Total expenditures 559,786 46,649 466,488 93,298 83.33% Revenues over (under) expenditures (559,086) (46,649) (465,793) Beginning fund balance 559,108 559,108 Ending fund balance 22 93,316 Page 11 (93,302) P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Interfund Transfer -in - #001 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget 380,300 0 97,650 (282,650) 25.68% 198,734 28,391 141,953 (56,781) 71.43% 83,400 6,950 69,500 (13,900) 83.33% 83,400 6,950 69,500 (13,900) 83.33% 745,834 42,291 378,603 (367,231) 50.76% Expenditures Debt Service Payments - CenterPlace 380,300 0 97,650 282,650 25.68% Debt Service Payments - Roads 166,800 0 18,400 148,400 11.03% Debt Service Payments -'16 LTGO Bond 198,734 0 0 198,734 0.00% Total expenditures 745,834 0 116,050 629,784 15.56% Revenues over (under) expenditures 0 42,291 262,553 (997,015) Beginning fund balance 4,049 4,049 Ending fund balance 4,049 266,602 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget 800,000 89,023 875,085 75,085 109.39% 1,000 839 4,762 3,762 476.22% 801,000 89,862 879,848 78,848 109.84% Expenditures Interfund Transfer -out - #204 83,400 6,950 69,500 13,900 83.33% Interfund Transfer -out - #303 222,503 0 62,843 159,660 28.24% Interfund Transfer -out - #311 (pavement preserva 365,286 0 0 365,286 0.00% Total expenditures 671,189 6,950 132,343 538,846 19.72% Revenues over (under) expenditures Beginning fund balance Ending fund balance #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 129,811 1,594,088 82,912 747,504 1,594,088 1,723,899 2,341,593 800,000 89,023 875,085 (459,998) 75,085 109.39% 1,000 896 5,165 4,165 516.51% Total revenues 801,000 89,919 880,250 79,250 109.89% Expenditures Interfund Transfer -out - #204 83,400 6,950 69,500 13,900 83.33% Interfund Transfer -out - #303 922,816 0 40,066 882,750 4.34% Interfund Transfer -out - #311 (pavement preserve 365,286 0 0 365,286 0.00% Total expenditures 1,371,502 6,950 109,566 1,261,936 7.99% Revenues over (under) expenditures (570,502) 82,969 770,685 (1,182,686) Beginning fund balance 1,728,297 1,728,297 Ending fund balance 1,157,795 2,498,982 Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,797,263 0 3,197,144 (5,600,119) 36.34% Developer Contribution 314,700 0 0 (314,700) 0.00% Miscellaneous 0 0 0 0 0.00% Transfer -in - #301 222,503 0 62,843 (159,660) 28.24% Transfer -in - #302 922,816 0 40,066 (882,750) 4.34% Transfer -in - #312 Pines Underpass 500,000 0 0 (500,000) 0.00% Transfer -in - #312 Sullivan Rd W Bridge 1,010,509 0 230,539 (779,970) 22.81 % Investment Interest 0 0 29 29 0.00% Total revenues 11,767,791 0 3,530,620 (8,237,171) 30.00% Expenditures 060 Argonne Rd Corridor Upgrade SRTC 06-31 0 0 4,355 (4,355) 0.00% 123 Mission Ave -Flora to Barker 332,566 3,463 48,180 284,386 14.49% 141 Sullivan & Euclid PCC 1,981,060 13,139 59,794 1,921,266 3.02% 142 Broadway @ Argonne/Mullan 0 136 27,885 (27,885) 0.00% 143 Barker Rd/BNSF Grade Separation 0 611 2,180 (2,180) 0.00% 149 Sidewalk Infill 5,000 0 105 4,895 2.10% 155 Sullivan Rd W Bridge Replacement 5,237,650 491,891 3,844,322 1,393,328 73.40% 156 Mansfield Ave. Connection 5,000 0 513 4,487 10.27% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 491,331 821 101,394 389,937 20.64% 167 Citywide Safety Improvements 228,127 15,114 83,805 144,322 36.74% 201 ITS Infill Project Phase 1 (PE Start 2014) 271,357 771 39,063 232,294 14.40% 206 Sprague/Long Sidewalk Project 5,000 0 235 4,765 4.71 % 207 Indiana & Evergreen Transit Access 0 7,909 102,684 (102,684) 0.00% 221 McDonald Rd Diet (16th to Mission) 559,200 48,110 247,011 312,189 44.17% 222 Citywide Reflective Signal Backplates 40,500 0 0 40,500 0.00% 223 Pines Rd Underpass @ BNSF & Trent 500,000 2,692 3,277 496,723 0.66% 229 32nd Ave Preservation 0 429 433,297 (433,297) 0.00% 233 Broadway Ave. Street Preservation 0 0 56,085 (56,085) 0.00% 234 Seth Woodard Sidewalk Improvements 361,000 12,217 392,784 (31,784) 108.80% 238 Pines RD Mirabeau Parkway Intersection 350,000 34,791 304,023 45,977 86.86% 239 Bowdish Rd & 11th Ave. Sidewalk 400,000 12,209 47,373 352,627 11.84% 247 8th & Carnahan Intersection Improvments 0 496 5,850 (5,850) 0.00% 250 9th Ave Sidewalk 0 262 262 (262) 0.00% 251 Euclid Ave Reconstruction Project 0 5,124 5,124 (5,124) 0.00% Construction - Small Works 0 0 0 0 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 11,767,791 650,185 5,809,601 5,958,190 Revenues over (under) expenditures 0 (650,185) (2,278,981) (14,195,360) Beginning fund balance 75,538 75,538 Ending fund balance 75,538 (2,203,443) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 14 49.37% P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 90,000 0 90,254 254 100.28% Interfund Transfer -in -#001 200,300 19,090 162,119 (38,181) 80.94% Interfund Transfer -in - #105 (Browns Volleyball Cou 60,650 0 0 (60,650) 0.00% Interfund Transfer -in #312 (Appleway Trail) 14,050 0 0 (14,050) 0.00% Investment Interest 500 0 723 223 144.62% Proceeds for Loss/Impairment of Capital 0 7,857 7,857 7,857 0.00% Total revenues 365,500 26,947 260,953 (104,547) 71.40% Expenditures 176 Appleway Trail - University to Pines 0 0 25,325 (25,325) 0.00% 225 Pocket dog park 0 0 379 (379) 0.00% 227 Appleway Trail - Pines to Evergree 104,050 12,732 126,598 (22,548) 121.67% 237 Appleway Trail - Sullivan to Corbin 0 4,465 16,706 (16,706) 0.00% 241 Valley Mission Dog Park - Phase II 81,300 0 14,722 66,578 18.11% 242 Browns Park Splashpad 116,500 73,032 96,464 20,036 82.80% 243 Browns Park Volleyball Court 60,650 2,609 58,357 2,293 96.22% 244 COSV Park Signs - Phase II 20,500 236 573 19,927 2.80% 245 TV Playground Equipment Replacement 0 14,408 59,554 (59,554) 0.00% xxx City entry sign 70,000 0 0 70,000 0.00% Total expenditures 453,000 107,481 398,676 54,324 88.01% Revenues over (under) expenditures (87,500) (80,534) (137,723) (158,871) Beginning fund balance 98,461 98,461 Ending fund balance 10,961 (39,263) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,200 477 3,646 2,446 303.87% Interfund Transfer -in - #001 - Future C.H. Bond P 72,500 6,042 60,417 (12,083) 83.33% Interfund Transfer -in - #001 - Future C.H. O&M 271,700 22,642 226,417 (45,283) 83.33% Total revenues 345,400 Expenditures Transfers out - #001 (Lease pymt in excess of bond) 198,734 Professional Services 0 29,160 290,480 (54,920) 84.10% 28,391 141,953 56,781 71.43% 0 0 0 0.00% Total expenditures 198,734 Revenues over (under) expenditures Beginning fund balance Ending fund balance 28,391 141,953 56,781 71.43% 146,666 1,182, 548 770 148,527 1,182, 548 1,329,214 1,331,075 (111,701) Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Interfund Transfers in- #001 943,800 78,650 786,500 (157,300) 83.33% Interfund Transfers in- #101 67,342 5,612 56,118 (11,224) 83.33% Interfund Transfers in- #123 559,786 46,649 466,488 (93,298) 83.33% Interfund Transfers in- #301 365,286 0 0 (365,286) 0.00% Interfund Transfers in- #302 365,286 0 0 (365,286) 0.00% Grant Proceeds 0 0 30,257 30,257 0.00% Investment Interest 0 413 6,518 6,518 0.00% Total revenues 2,301,500 131,323 1,345,881 (955,619) 58.48% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 3,000,000 0 0 3,000,000 0.00% 188 Sullivan Rd Preservation Project 0 0 2,131 (2,131) 0.00% 211 Sullivan Trent to Wellesley 0 0 299 (299) 0.00% 218 Montgomery Ave Street Preservation 0 0 120 (120) 0.00% 220 Houk-Sinto-Maxwell Street Preservation 0 0 58 (58) 0.00% 221 McDonald Road Diet 0 206,455 872,861 (872,861) 0.00% 224 Mullan Rd Street Preservation 0 0 26 (26) 0.00% 226 Appleway Resurfacing Park to Dishman 0 575,156 632,744 (632,744) 0.00% 229 32nd Ave Preservation 0 15,358 915,041 (915,041) 0.00% 233 Broadway Ave St Presery - Sulliv to Moore 0 657 405,914 (405,914) 0.00% 235 NB Sullivan Rd Pres 0 (251) 4,009 (4,009) 0.00% 240 Saltese Road Preservation 0 0 15,557 (15,557) 0.00% 248 Sprague Street Pres - Sulliv to Corbin 109 109 (109) 0.00% Total expenditures 3,050,000 797,484 2,848,870 201,130 93.41% Revenuesover(under)expenditures (748,500) (666,161) (1,502,989) (1,156,749) Beginning fund balance 2,605,219 2,605,219 Ending fund balance 1,856,719 1,102,229 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 ('14 Fund Bal > 50%) Investment Interest 1,828,723 0 1,828,723 0 100.00% 0 2,216 9,069 9,069 0.00% Total revenues 1,828,723 2,216 1,837,792 9,069 100.50% Expenditures Transfers out - #303 - Sullivan Rd W Bridge 1,010,509 0 230,539 779,970 22.81 % Transfers out - #303 - Pines Rd Underpass 500,000 0 0 500,000 0.00% Transfers out - #309 - Appleway Trail (Pines to E. 14,050 0 0 14,050 0.00% Total expenditures 1,524,559 0 230,539 1,294,020 15.12% Revenuesover(under)expenditures 304,164 2,216 1,607,252 (1,284,951) Beginning fund balance 4,576,597 4,576,597 Ending fund balance 4,880,761 6,183,849 #313 - CITY HALL CONSTRUCTION FUND Revenues 2016 LTGO Bond Proceeds - Par Value 7,275,000 0 7,275,000 0 100.00% 2016 LTGO Bond Proceeds - Premium 671,088 0 671,088 (0) 100.00% Investment Interest 0 3,663 18,238 (18,238) 0.00% Total revenues 7,946,088 3,663 7,964,326 (18,238) 100.23% Expenditures Capital Outlay - City Hall 12,649,405 1,553,968 3,259,629 9,389,776 25.77% 2016 LTGO Bond Issue Costs 96,515 0 96,515 0 100.00% Total expenditures 12,745,920 1,553,968 3,356,144 Revenues over (under) expenditures (4,799,832) (1,550,305) 4,608,182 Beginning fund balance 4,789,046 4,789,046 Ending fund balance (10,787) 9,397,227 Page 16 9,389,776 (9,408,014) 26.33% P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget Revenues Stormwater Management Fees 1,870,000 17,120 1,096,533 (773,467) 58.64% Investment Interest 1,500 618 5,174 3,674 344.94% Miscellaneous 0 0 0 0 0.00% Total Recurring Revenues 1,871,500 17,738 1,101,707 (769,793) 58.87% Expenditures Wages / Benefits / Payroll Taxes 514,132 36,187 369,144 144,988 71.80% Supplies 15,900 390 11,070 4,830 69.62% Services & Charges 1,113,683 79,168 866,492 247,191 77.80% Intergovernmental Payments 67,000 0 30,564 36,436 45.62% Vehicle Rentals - #501 11,000 0 0 11,000 0.00% Interfund Transfers -out - #001 13,400 1,117 11,167 2,233 83.33% Total Recurring Expenditures 1,735,115 Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY 116,862 1,288,437 446,678 74.26% 136,385 (99,124) (186,730) (323,115) Revenues Grant Proceeds 175,000 0 48,838 (126,162) 27.91% Developer Contributions 0 0 0 0 0.00% Total Nonrecurring Revenues 175,000 0 48,838 (126,162) 27.91% Expenditures Capital - various projects 751,100 82,360 82,360 668,740 10.97% Maintenance Facility Storage Unit 5,000 0 4,871 129 97.42% 193 Effectiveness Study 0 16,185 63,739 (63,739) 0.00% 228 Pines Rd Mirabeau Parkway Intersection 0 0 6,848 (6,848) 0.00% Total Nonrecurring Expenditures 756,100 98,545 157,818 598,282 20.87% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (581,100) (98,545) (108,980) 472,120 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (444,715) (197,669) (295,710) 149,005 Beginning working capital 1,896,925 1,896,925 Ending working capital 1,452,210 1,601,215 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 ENTERPRISE FUNDS - continued Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget #403 - AQUIFER PROTECTION AREA Revenues Spokane County 500,000 0 172,248 (327,752) 34.45% Grant DOE - Sprague Park to University LID 1,500,000 0 0 (1,500,000) 0.00% Grant revenue 0 0 0 0 0.00% Investment Interest 0 268 1,590 1,590 0.00% Total revenues 2,000,000 268 173,838 (1,826,162) 8.69% Expenditures 198 Sprague Park to University LID 2,000,000 0 0 2,000,000 0.00% 221 McDonald Road Diet 0 127,543 314,824 (314,824) 0.00% 234 Seth Woodard Sidwalk Improvements 0 0 38,087 (38,087) 0.00% Total expenditures 2,000,000 127,543 352,911 1,647,089 17.65% Revenues over (under) expenditures 0 (127,275) (179,074) (3,473,251) Beginning working capital 921,660 921,660 Ending working capital 921,660 742,586 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Ten -Month Period Ended October 31, 2016 INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Transfer -in - #001 Transfer -in - #101 Transfer -in - #101 (plow replace) Transfer -in - #402 Investment Interest Total revenues Budget Year Elapsed = 2016 83.3% 2016 Budget Actual Actual thru Budget October October 31 Remaining % of Budget 24,000 2,000 20,000 (4,000) 83.33% 31,000 2,583 25,833 (5,167) 83.33% 40,000 3,333 33,333 (6,667) 83.33% 11,000 917 9,167 (1,833) 83.33% 1,000 443 3,090 2,090 309.03% 107,000 9,276 91,424 (15,576) 85.44% Expenditures Vehicle Acquisitions 105,000 0 103,928 1,072 98.98% Snow Plow Replacement 225,000 0 0 225,000 0.00% Total expenditures 330,000 0 103,928 226,072 31.49% Revenues over (under) expenditures (223,000) 9,276 (12,504) (241,649) Beginning working capital 1,248,997 1,248,997 Ending working capital 1,025,997 1,236,493 #502 - RISK MANAGEMENT FUND Revenues Investment Interest 0 65 197 197 0.00% Interfund Transfer - #101 0 0 0 0 0.00% Interfund Transfer -#001 325,000 27,083 270,833 (54,167) 83.33% Total revenues 325,000 Expenditures Auto & Property Insurance Unemployment Claims Miscellaneous Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 27,148 271,030 (53,970) 83.39% 325,000 0 277,298 47,702 85.32% 0 1,910 6,751 (6,751) 0.00% 0 0 0 0 0.00% 325,000 1,910 284,049 40,951 87.40% 0 194,383 194,383 25,238 (13,019) 194,383 181,364 (94,921) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 76,892,423 4,097,129 53,812,487 Per revenue status report 76,892,423 4,097,129 53,812,487 Difference 0 (0) (0) Total of Expenditures for all Funds Per expenditure status report 86,258,267 7,532,789 52,046,360 86,258,267 7,532,789 52,046,360 0 (0) (0) Total Capital expenditures (included in total expenditures) 31,242,077 3,320,954 13,036,417 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Investment Report For the Ten -Month Period Ended October 31, 2016 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management *Local Government Investment Pool 11/14/2016 $ 52,232,546.34 $ 3,015,270.10 $ 2,007,483.61 $ 57,255,300.05 2,555,349.01 0.00 0.00 2,555,349.01 (2,600,000.00) 0.00 0.00 (2,600,000.00) 20,852.31 0.00 0.00 20,852.31 $ 52,208,747.66 $ 3,015,270.10 $ 2,007,483.61 $ 57,231,501.37 matures: 6/28/2017 rate: 0.45% 11/4/2016 0.50% Balance Earnings Budget Total LGIP* BB CD 2 BB CD 3 Investments $ 52,232,546.34 $ 3,015,270.10 $ 2,007,483.61 $ 57,255,300.05 2,555,349.01 0.00 0.00 2,555,349.01 (2,600,000.00) 0.00 0.00 (2,600,000.00) 20,852.31 0.00 0.00 20,852.31 $ 52,208,747.66 $ 3,015,270.10 $ 2,007,483.61 $ 57,231,501.37 matures: 6/28/2017 rate: 0.45% 11/4/2016 0.50% Balance Earnings Budget Current Period Year to date $ 24,820,769.48 1,120,292.02 39,978.22 432,993.52 351,124.75 73,621.99 264,521.15 0.00 4,914,975.60 432,141.92 0.00 2,101,209.17 2,242,441.30 0.00 0.00 1,194,429.57 1,033,230.51 5,549,026.71 9,171,082.50 1,547,266.52 670,093.78 1,109,557.02 162,745.64 $ 7,907.38 447.45 15.97 172.94 140.24 29.40 105.65 0.00 1,963.05 172.60 0.00 839.23 895.64 0.00 0.00 477.06 412.67 2,216.30 3,662.95 617.98 267.64 443.16 65.00 $ 100,488.55 4,335.61 117.94 944.61 899.38 122.92 496.20 0.00 15,471.91 1,419.64 695.73 4,762.20 5,165.06 28.76 723.09 3,646.47 6,517.65 9,068.56 18,237.57 5,174.08 1,589.92 3,090.26 196.86 $ 45,000.00 3,000.00 0.00 0.00 300.00 0.00 0.00 0.00 6,500.00 600.00 700.00 1,000.00 1,000.00 0.00 500.00 1,200.00 0.00 0.00 0.00 1,500.00 0.00 1,000.00 0.00 $ 57,231,501.37 $ 20,852.31 $ 183,192.97 $ 62, 300.00 Page 20 P:\Finance\Finance Activity Reports\Council Monthly Reports\2016\2016 10 31 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Ten -Month Period Ended October 31, 2016 Month Received 2015 2016 February 1,962,820.56 2,109,906.28 March 1,358,307.78 1,488,699.93 April 1,401,618.35 1,555,221.97 May 1,655,903.08 1,852,586.82 June 1,557,740.48 1,768,797.14 July 1,886,262.22 1,848,301.11 August 1,944,085.56 2,013,841.16 September 1,894,514.58 1,963,131.36 October 1,765,807.42 2,044,241.64 15,427, 060.03 16,644, 727.41 November 1,836,885.94 December 1,683,925.38 January 1,633,949.35 20,581,820.70 16,644,727.41 11/14/2016 Difference 147,085.72 130, 392.15 153,603.62 196,683.74 211, 056.66 (37, 961.11) 69,755.60 68,616.78 278,434.22 7.49% 9.60% 10.96% 11.88% 13.55% (2.01 %) 3.59% 3.62% 15.77% 1,217,667.38 7.89% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.7%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.7% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.20% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.60% * 8.70% * Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 21 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - September For the years 2007 through 2016 January February March April May June July August September P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2016\sales tax collections 2016 2007 1 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1,759,531 1,155, 947 1,196, 575 1,479,603 1,353,013 1,428,868 1,579,586 1,516,324 1,546,705 1,729,680 1,129, 765 1,219,611 1,423,459 1,243,259 1,386,908 1,519,846 1,377,943 1,364,963 1,484,350 1,098,575 1,068,811 1,134, 552 1,098,054 1,151,772 1,309,401 1,212,531 1,227,813 1,491,059 963,749 1,018,468 1,184,137 1,102, 523 1,123, 907 1,260,873 1,211,450 1,191,558 1,460,548 990,157 1,015,762 1,284,180 1,187, 737 1,248,218 1,332,834 1,279,500 1,294,403 1,589,887 1,009,389 1,067,733 1,277,621 1,174, 962 1,290,976 1,302,706 1,299,678 1,383,123 1,671,269 1,133, 347 1,148, 486 1,358,834 1,320,449 1,389,802 1,424,243 1,465,563 1,466,148 1,677,887 1,170, 640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,575,371 1,552,736 1,732,299 1,197, 323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,684,700 1,563,950 10/21/2016 2016 to 2015 Difference ok 1,863,225 130,926 7.56% 1,316,682 119,359 9.97% 1,378,300 143,048 11.58% 1,640,913 178,817 12.23% 1,566,178 192,468 14.01% 1,641,642 (51,819) (3.06%) 1,776,653 58,225 3.39% 1,746,371 61,671 3.66% 1,816,923 252,973 16.18% Collected to date 13,016,152 12,395,434 10,785,859 10,547,724 11,093,339 11,396,075 12,378,141 13,035,730 13,661,219 14,746,887 October 1,601,038 1,344,217 1,236,493 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 0 November 1,443,843 1,292,327 1,155,647 1,139,058 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 0 December 1,376,434 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 0 Total Collections 17,437,467 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 14,746,887 Budget Estimate 17,466,800 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 Actual over (under) budg (29,333) (954,772) (3,611,756) (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 (3,733,613) Total actual collections as a % of total budget 99.83% 94.42% 79.78% 97.83% 104.51 % 108.57% 108.77% 102.65% 103.30% n/a % change in annual total collected 5.36% (7.32%) (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% n/a % of budget collected through September 74.52% 72.42% 60.39% 73.20% 78.07% 80.20% 81.17% 76.73% 77.50% 79.80% % of actual total collected through September 74.64% 76.70% 75.70% 74.82% 74.70% 73.87% 74.62% 74.75% 75.02% n/a Chart Reflecting History of Collections through the Month of September 16,000,000 14,000,000 12,000,000 10,000,000 - 8,000,000 6,000,000 4,000,000 2,000,000 0 September 2007 2008 2009 2010 2011 2012 1,085,668 7.95% 2013 2014 2015 2016 ■ September ■ August ■ July ■ June ■ May ■ April ■ March ■ February ■ J an ua ry Page 22 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - September Actual for the years 2007 through 2016 January February March April May June July August September Total Collections P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2016\105 hotel motel tax 2016 2007 1 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 25,138 25,311 29,190 37,951 31,371 36,267 56,282 51,121 57,260 28,947 24,623 27,510 40,406 36,829 46,660 50,421 50,818 60,712 23,280 23,284 25,272 36,254 32,589 40,415 43,950 50,147 50,818 22,707 23,417 24,232 39,463 34,683 39,935 47,385 54,923 59,419 22,212 22,792 24,611 38,230 33,791 41,403 49,312 57,452 58,908 21,442 21,549 25,655 52,130 37,478 43,971 52,819 57,229 64,299 24,185 25,975 27,739 40,979 40,560 47,850 56,157 63,816 70,794 25,425 26,014 29,384 48,246 41,123 52,618 61,514 70,384 76,100 27,092 27,111 32,998 50,455 44,283 56,975 61,809 72,697 74,051 31,887 27,773 34,330 52,551 50,230 55,060 65,007 73,700 70,305 11/7/2016 2016 to 2015 Difference 4,795 17.70% 662 2.44% 1,332 4.04% 2,096 4.15% 5,947 13.43% (1,915) (3.36%) 3,198 5.17% 1,003 1.38% (3,746) (5.06%) 349,891 366,926 326,008 346,166 348,712 376,572 398,056 430,807 447,471 460,843 13,372 2.99% October 43,970 38,290 36,784 41,272 39,028 43,699 43,836 45,604 49,880 0 November 36,341 35,583 34,055 34,330 37,339 39,301 42,542 39,600 42,376 0 December 31,377 26,290 27,131 26,777 32,523 30,432 34,238 33,256 41,510 0 Total Collections 461,578 467,089 423,978 448,545 457,603 490,004 518,672 549,267 581,237 460,843 Budget Estimate 400,000 400,000 512,000 380,000 480,000 430,000 490,000 530,000 550,000 550,000 Actual over (under) budg 61,578 67,089 (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 (89,157) Total actual collections as a % of total budget 115.39% 116.77% 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% n/a % change in annual total collected 10.67% 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% n/a % of budget collected through September 87.47% 91.73% 63.67% 91.10% 72.65% 87.57% 81.24% 81.28% 81.36% 83.79% % of actual total collected through September 75.80% 78.56% 76.89% 77.18% 76.20% 76.85% 76.75% 78.43% 76.99% n/a Chart Reflecting History of Collections through the Month of September 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 2007 2008 2009 September 2010 2011 2012 2013 2014 2015 2016 September • August ■ July • June • May ■ April • March • February • January Page 23 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through September Actual for the years 2007 through 2016 January February March April May June July August September Collected to date P:\Finance\Finance Activity Reports\Tax Revenue\REET\2016\301 and 302 REET for 2016 2007 1 2008 1 2009 2010 2011 1 2012 1 2013 1 2014 1 2015 1 2016 228,897 129,920 263,835 211,787 222,677 257,477 323,945 208,040 165,287 145,963 159,503 133,513 128,367 158,506 178,203 217,943 133,906 131,240 55,281 45,181 73,307 81,156 77,464 105,021 122,530 115,830 93,862 59,887 64,122 86,204 99,507 109,625 105,680 84,834 72,630 75,812 64,128 36,443 95,880 79,681 124,692 81,579 79,629 129,472 68,020 46,359 56,115 71,730 86,537 111,627 124,976 101,049 106,517 63,517 56,898 155,226 72,172 90,377 116,165 139,112 128,921 117,150 174,070 61,192 67,049 81,724 105,448 198,870 106,676 208,199 172,536 152,323 96,141 103,508 165,868 236,521 165,748 347,421 217,375 202,525 179,849 104,446 83,583 220,637 205,654 192,806 284,897 248,899 231,200 178,046 11/7/2016 2016 to 2015 Difference 8,306 8.64% (19,925) (19.25%) 54,769 33.02% (30,867) (13.05%) 27,058 16.32% (62,524) (18.00%) 31,525 14.50% 28,675 14.16% (1,803) (1.00%) 2,011,865 1,387,146 769,631 758,302 759,525 768,426 1,050,091 1,154,016 1,714,956 1,750,170 35,214 2.05% October 206,443 355,656 113,961 93,256 61,396 238,095 117,806 123,505 128,833 0 November 191,806 147,875 133,265 72,021 74,753 104,886 78,324 172,227 129,870 0 December 179,568 96,086 71,366 38,725 65,077 74,300 75,429 117,682 157,919 0 Total distributed by Spokane County 2,589,681 1,986,762 1,088,222 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 1,750,170 Budget estimate 2,000,000 2,000,000 2,000,000 760,000 800,000 950,000 1,000,000 1,200,000 1,600,000 1,600,000 Actual over (under) budget 589,681 (13,238) (911,778) 202,304 160,751 235,707 321,650 367,429 531,578 150,170 Total actual collections as a % of total budget 129.48% 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% 130.62% 133.22% n/a % change in annual total collected 5.22% (23.28%) (45.23%) (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% n/a % of budget collected through September 100.59% 69.36% 38.48% 99.78% 94.94% 80.89% 105.01% 96.17% 107.18% 109.39% % of actual total collected through September 77.69% 69.82% 70.72% 78.80% 79.06% 64.81% 79.45% 73.62% 80.45% n/a Chart Reflecting History of Collections through the Month of September 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2007 2008 2009 September 2010 2011 2012 2013 2014 2015 2016 September ■ August ■ July • June • May • April • March • February ■ January Page 24 P:\Finance\Finance Activity Reports\Debt Capacity\2016\debt capacity 2016 CITY OF SPOKANE VALLEY, WA Debt Capacity 2015 Assessed Value for 2016 Property Taxes 7,748,275,097 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2015 Capacity Utilized 77, 482, 751 116, 224,126 193, 706, 877 193, 706, 877 581,120, 631 0 77,482,751 13, 650, 000 102, 574,126 0 193, 706, 877 0 193, 706, 877 13,650,000 567,470,631 0.00% 11.74% 0.00% 0.00% 2.35% 2014 LTGO Bonds Bonds [12/1/2014 Repaid 12/1/2015 225,000 175,000 135,000 360,000 125,000 300,000 0 360,000 0 300,000 400,000 260,000 660,000 0 660,000 12/1/2016 185,000 130,000 315,000 12/1/2017 190,000 130,000 320,000 12/1/2018 230,000 135,000 365,000 12/1/2019 255,000 140,000 395,000 12/1/2020 290,000 140,000 430,000 12/1/2021 320,000 145,000 465,000 12/1/2022 350,000 150,000 500,000 12/1/2023 390,000 155,000 545,000 12/1/2024 430,000 0 430,000 12/1/2025 465,000 0 465,000 12/1/2026 505,000 0 505,000 12/1/2027 395,000 0 395,000 12/1/2028 300,000 0 300,000 12/1/2029 245,000 0 245,000 12/1/2030 225,000 0 225,000 Bonds 12/1/2031 180,000 0 180,000 Remaining 12/1/2032 130,000 0 130,000 12/1/2033 165,000 0 165,000 12/1/2034 0 0 0 12/1/2035 0 0 0 12/1/2036 0 0 0 12/1/2037 0 0 0 12/1/2038 0 0 0 12/1/2039 0 0 0 12/1/2040 0 0 0 12/1/2041 0 0 0 12/1/2042 0 0 0 12/1/2043 0 0 0 12/1/2044 0 0 0 12/1/2045 0 0 0 75,000 390,000 150,000 470,000 155,000 520,000 160,000 555,000 165,000 595,000 170,000 635,000 175,000 675,000 180,000 725,000 185,000 615,000 195,000 660,000 00,000 705,000 05,000 600,000 15,000 515,000 2'0,000 465,000 2-5,000 450,000 23.,000 415,000 241,000 370,000 250 000 415,000 260,100 260,000 270,000 270,000 280,110 280,000 290,010 290,000 305,000 305,000 315,000 315,000 330,000 330,000 340,000 340,000 355,000 355,000 365,000 365,000 375,000 375,000 390,000 390,000 5,250,000 1,125,000 6,375,000 7,275,000 13,650,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 25 6/12/2016 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total Bonds [12/1/2014 Repaid 12/1/2015 225,000 175,000 135,000 360,000 125,000 300,000 0 360,000 0 300,000 400,000 260,000 660,000 0 660,000 12/1/2016 185,000 130,000 315,000 12/1/2017 190,000 130,000 320,000 12/1/2018 230,000 135,000 365,000 12/1/2019 255,000 140,000 395,000 12/1/2020 290,000 140,000 430,000 12/1/2021 320,000 145,000 465,000 12/1/2022 350,000 150,000 500,000 12/1/2023 390,000 155,000 545,000 12/1/2024 430,000 0 430,000 12/1/2025 465,000 0 465,000 12/1/2026 505,000 0 505,000 12/1/2027 395,000 0 395,000 12/1/2028 300,000 0 300,000 12/1/2029 245,000 0 245,000 12/1/2030 225,000 0 225,000 Bonds 12/1/2031 180,000 0 180,000 Remaining 12/1/2032 130,000 0 130,000 12/1/2033 165,000 0 165,000 12/1/2034 0 0 0 12/1/2035 0 0 0 12/1/2036 0 0 0 12/1/2037 0 0 0 12/1/2038 0 0 0 12/1/2039 0 0 0 12/1/2040 0 0 0 12/1/2041 0 0 0 12/1/2042 0 0 0 12/1/2043 0 0 0 12/1/2044 0 0 0 12/1/2045 0 0 0 75,000 390,000 150,000 470,000 155,000 520,000 160,000 555,000 165,000 595,000 170,000 635,000 175,000 675,000 180,000 725,000 185,000 615,000 195,000 660,000 00,000 705,000 05,000 600,000 15,000 515,000 2'0,000 465,000 2-5,000 450,000 23.,000 415,000 241,000 370,000 250 000 415,000 260,100 260,000 270,000 270,000 280,110 280,000 290,010 290,000 305,000 305,000 315,000 315,000 330,000 330,000 340,000 340,000 355,000 355,000 365,000 365,000 375,000 375,000 390,000 390,000 5,250,000 1,125,000 6,375,000 7,275,000 13,650,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 25 6/12/2016 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2016\motor vehicle fuel tax collections 2016 CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - September For the years 2007 through 2016 January February March April May June July August September 2007 1 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 172,711 162,079 156,194 175,010 173,475 183,410 178,857 183,815 191,884 165,698 149,799 159,316 165,574 162,281 176,085 166,823 171,690 176,912 133,304 155,832 146,264 161,117 156,109 173,954 169,756 179,012 175,965 161,298 145,869 140,486 161,721 158,119 168,146 164,221 176,869 175,067 154,792 146,353 141,849 165,019 154,700 158,351 165,398 153,361 173,820 159,607 135,208 144,297 153,546 144,670 159,827 160,565 164,050 171,651 146,145 145,998 135,695 156,529 151,595 167,479 155,348 173,983 195,397 152,906 148,118 131,247 156,269 156,850 161,965 157,805 172,308 173,299 152,598 145,455 140,999 157,994 156,259 164,872 168,205 186,277 174,505 11/7/2016 2016 to 2015 Difference ok 163,918 11,320 7.42% 163,037 17,582 12.09% 145,537 4,538 3.22% 167,304 9,310 5.89% 171,829 15,570 9.96% 157,737 (7,135) (4.33%) 177,427 9,222 5.48% 177,567 (8,710) (4.68%) 194,640 20,135 11.54% Collected to date 1,577,435 1,494,178 1,451,313 1,451,796 1,413,643 1,393,421 1,428,169 1,410,767 1,447,164 1,518,996 October 180,570 165,842 163,644 164,475 158,889 153,022 133,441 160,539 161,520 0 November 181,764 193,360 167,340 168,477 160,461 162,324 164,303 165,871 181,771 0 December 159,750 142,230 144,376 143,257 124,714 138,223 142,140 141,298 153,338 0 Total Collections 2,099,519 1,995,610 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 1,518,996 Budget Estimate 2,000,000 2,150,000 2,050,000 1,900,000 1,875,000 1,897,800 1,861,100 1,858,600 1,858,600 2,004,900 Actual over (under) budg 99,519 (154,390) (123,327) 28,005 (17,293) (50,810) 6,953 19,875 85,193 (485,904) Total actual collections as a % of total budget % change in annual total collected % of budget collected through September 104.98% 92.82% 93.98% 101.47% 99.08% 97.32% 100.37% 101.07% 104.58% n/a 6.25% (4.95%) (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% n/a 78.87% 69.50% 70.80% 76.41% 75.39% 73.42% 76.74% 75.90% 77.86% 75.76% % of actual total collected through September 75.13% 74.87% 75.33% 75.30% 76.10% 75.44% 76.45% 75.10% 74.45% n/a Chart Reflecting History of Collections through the Month of September 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 1 2007 2008 September 1 71,832 4.96% 1 1 2009 2010 2011 2012 2013 2014 2015 2016 September August ■ July • June • May ■ April • March • February •January Page 26 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2016\telephone utility tax collections 2016 CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - September For the years 2009 through 2016 January February March April May June July August September 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 128,354 234,622 282,773 266,041 230,721 264,175 275,775 254,984 242,115 255,056 239,334 251,880 269,631 250,593 260,408 246,261 249,380 240,111 241,357 230,366 245,539 238,561 236,985 239,013 244,191 349,669 241,476 193,818 261,074 234,113 229,565 227,469 234,542 226,118 228,789 227,042 217,478 216,552 223,884 214,618 129,270 293,668 213,078 211,929 210,602 210,777 205,953 208,206 206,038 210,010 210,289 205,651 205,645 199,193 177,948 212,845 174,738 214,431 187,856 187,412 190,984 185,172 183,351 182,167 173,971 177,209 171,770 174,512 170,450 174,405 171,909 170,476 11/7/2016 2016 to 2015 Difference ok 4,219 2.37% (38,874) (18.26%) 2,471 1.41% (42,661) (19.89%) (13,344) (7.10%) (16,962) (9.05%) (16,579) (8.68%) (13,263) (7.16%) (12,875) (7.02%) Collected to date 2,178,491 2,263,723 2,267,157 2,062,530 1,931,079 1,861,762 1,714,737 1,566,869 (147,868) (8.62%) October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 0 November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 0 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 1,566,869 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (773,131) Total actual collections as a % of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% n/a % change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) n/a % of budget collected through September 87.14% 80.85% 75.57% 68.75% 66.59% 67.70% 66.85% 66.96% % of actual total collected through September 71.32% 75.81% 76.05% 75.40% 75.35% 75.65% 75.97% n/a Chart Reflecting History of Collections through the Month of September 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 September 2009 2010 2011 2012 2013 2014 2015 2016 September ■ August ■ July ■ June ■ May ■ April ■ March ■ February J an ua ry Page 27 11Iaik I'Vciiicr Chief ofPolicc Spokane Valley Police Department Accredited Since 2011 Services. provided in partnership with the Spokane County Sheriff's Office and the Community, Dedicated to Your Safely Ozzie Kiaczovich Sheriff TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: November 11, 2016 RE: Monthly Report September and October 2016 September 2016: September 2015: CAD incidents: 4,978 CAD incidents: 5,610 Reports taken: 1,730 Reports taken: 1,916 Traffic stops: 888 Traffic stops: 1,065 Traffic reports: 206 Traffic reports: 318 CAD incidents indicate calls for service as well as self -initiated officer contacts. Hot spot maps are attached showing September residential burglaries, traffic collisions, vehicle prowlings, and stolen vehicles. Also attached are trend -line graphs for 2013, 2014, 2015 and 2016: Citations, Spokane Valley Dispatched Calls, Self -Initiated Calls, Collisions, Persons Crimes, Property Crimes, and Sex Crimes. Also included is the September Crimes by Cities stats report. This report reflects incidents that occurred in a specific city to which a deputy from Spokane County took the courtesy report. For example, an individual may have had his car stolen in Airway Heights, and he waited until he returned home in the Newman Lake area to snake a report. On October 4th, 2016, we went live with a new Mobile and Records computer system called New World from Tyler Technologies. This new system has built-in logic to finally enable the Sheriff's Office and Spokane Valley Police to submit our stats to the state, who in turn sends the data to the FBI, using NIBRS (National Incident -Based Reporting System) standards. Because we are in this transition between the old system and new, the programs that would give us the normal stats in this report are still being written by programmers; therefore, we are unable to provide that information for October. It is expected that we will have data at the beginning of the year, at which time, we'll resume including our monthly stats in our report. Page 1 ADMINISTRATIVE: Chief Werner attended the monthly Joint Leadership Meeting in September and October, along with other agency heads. Updates were given on various projects. In mid-September, Chief Werner sat on one of the panels conducting interviews for the Chief of Police, City of Spokane Police Department. Late September brought the annual Valleyfest Parade, where Chief Werner was honored to serve as the Grand Marshall along with Phil Tyler of the NAACP. Members of the Sheriff's Traffic Unit and K-9 Unit participated in Valleyfest through the weekend and had the opportunity to meet citizens while the younger ones got to sit on a motorcycle, or visit with a K-9. The month of September ended with the start of the Citizen's Academy, where Chief Werner addressed those attending and thanked them for their interest in the program. In early October, Chief Werner travelled to Washington State University's Tri -Cities campus to attend a Body Camera Task Force Meeting. Information was provided to area law enforcement on the current use of body cameras by various agencies and laws governing its use. Chief Werner attended the monthly Spokane Regional Law and Justice Committee meeting in early October. Mid -October brought the annual Special Olympics Breakfast at the Davenport Grand Hotel. Chief Werner along with Sheriff Knezovich and others on the Command Staff attended the breakfast. Quarterly Leadership Training was held in mid-October, attended by Chief Werner and all those with rank of detective and above. Chief Werner met with Senator Padden and Representative McCaslin in mid-October regarding the program Fight Crinie/Invest in Kids. Students from University High School invited Chief Werner to attend a Student Presentation/Breakfast in late October, where they shared with the group various events that were going on at the school. Page 2 SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): September 2016 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincor perated portion of the county. Location # Volunteers Aclmin Hours L.E. Hours Total Hours Central Valley 9 102 109 211 East Valley* 23 364 244 608 Edgecliff 16 335 29 364 Trentwood 7 188 91 279 University 26 366 46 412 West Valley* 22 717 0 717 TOTALS 103 2,072 519 2,591 Volunteer Value ($22.14 per hour) $57,364.74 for September 2016 October 2016 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 12 104 153 257 East Valley* 28 385 274 659 Edgecliff 22 517.5 5 522.5 Trentwood 6 195 103 298 University 23 537 45 582 West Valley* 25 677 26 703 TOTALS 116 2,415.5 606 3,021.5 Volunteer Value ($22.14 per hour) $66,896.01 for October 2016 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 131 on -scene hours (including travel time) in September and 98 in October, responding to crime scenes, motor vehicle accidents and providing traffic control; 25 hours in September and 58 in October were for incidents specifically in Spokane Valley. There were two Special Events in Spokane Valley in September, the Interstate Fair and Valleyfest, where 23 members provided over 200 hours of coverage. There were no Special Events in Spokane Valley in October. Total September volunteer hours contributed by SIRT, including training, stand-by, response and special events was 742. Total October volunteer hours contributed by SIRT, including training, stand-by, response and special events was 506; total for 2016 is 5,664. Abandoned Vehicles Page 3 Aug Sep Oct Tagged for Impounding 19 26 34 Cited/Towed 9 16 6 Hulks Processed 10 6 11 Total Vehicles Processed 95 108 116 Yearly Total of Vehicles Processed 719 827 943 Page 3 SCOPE LATENT PRINT STATS SCOPE DISABLED PARKING ACTIVITY REPORT TRAINING HOURS SCSO SVPD TOTAL January 0 29 36 65 February 4.5 21 39 60 March 0 23 20 43 April 0 29 37 66 May 0 29 35 64 June 0 42 62 104 July 0 27 52 79 August 0 31 50 81 September 55 7 0 0 October 2 52 2 0 YTD - TOTAL 4.5 231 331 562 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January January 2 11 2 0 0 February 2 1.5 2 0 0 March 2 53 4 0 0 April 3 60 8 0 0 May 2 53 7 0 0 June 2 50 5 0 0 July 2 55 7 0 0 August 2 52 2 0 0 September 2 12 0 0 0 October 2 27 0 0 0 YTD Total 21 374.5 37 0 0 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non -Disabled Infractions Issued January 2 26.5 2 0 0 February 2 18 0 0 0 March 1 16 1 10 0 April 2 115 0 0 0 May 2 15 1 0 0 June 2 12 3 0 0 July 3 19.5 3 0 0 August 0 0 0 0 0 September 1 7 0 0 0 October 2 28.5 0 0 0 YTD Total 17 257.5 10 10 0 Page 4 OPERATIONS: Spokane Valley & County Deputies Catch Fleeing Suspect — In early September at approximately 6:20 p.m., Spokane County Sheriff's Deputy Brad Humphrey observed a Plymouth Voyager van in the area of Highway 2 and Hayford Road. After checking the van's license plate on his computer, he learned the van had been reported stolen in August from Airway Heights. Deputy Humphrey turned around and attempted to catch up to the van as it traveled west on Highway 2 and began to accelerate. The 31 -year-old driver of the vehicle turned south on Hayden Road with Deputy Humphrey in pursuit. The driver continued to try and evade capture by turning on several streets as he drove at a high rate of speed. He eventually made his way onto 1-90 from Highway 902 where he reached speeds of 100-110 mph. With uninvolved traffic light and other drivers on the roadway yielding, the pursuit continued eastbound 0111-90. Two attempts to deploy spike strips and slow the driver down were unsuccessful when he swerved to avoid hitting them. The suspect driver exited I-90 on the Appleway off ramp and continued eastbound on Appleway at approximately 55 mph as the van began to smoke. With Spokane Valley and Spokane County patrol cars behind him, the driver turned south onto Park Road and then immediately into a trailer park located in the 200 block of S. Park Road. With the van's engine appearing to be failing, he stopped the van and attempted to flee on foot. Spokane Valley Corporal Jeff Thurman and his partner K9 Laslo quickly exited their patrol vehicle to pursue the suspect driver. Corporal Thurman told the suspect that if he didn't stop running, K9 Laslo would be deployed, but the suspect continued to flee. K9 Laslo was released and caught the suspect in the Dishman Dodge parking lot, With K9 Laslo's assistance, the suspect began to comply with commands and he was taken into custody without further incident. The suspect received medical attention prior to being transported and booked into the Spokane County Jail for Attempting to Elude a Law Enforcement Vehicle, Possession of a Stolen Vehicle and Violation of a No Contact Order. The Airway Heights Police and Washington State Patrol assisted during this lengthy pursuit as all of the agencies worked together to recover this reported stolen vehicle and safely take the suspect into custody. Detectives Investigating the Death of a Two -Year -Old as a Homicide - In mid-September, at approximately 1:20 p.m., Spokane County Sheriff's Deputies responded to a report of an infant not breathing at a residence located in the 3300 block of East 55'x' Avenue in Spokane County. Spokane County Fire District 8 personnel arrived at the scene and confirmed the two-year-old female was deceased. Spokane County Major Crimes Detectives were called to the scene, pursuant to protocol with unexpected or unattended death. Investigators processed the residence well into the evening as they collected evidence to help them determine what caused the death of this young child. During the search, detectives located several ounces of methamphetamine, some heroin and a handgun inside the residence prompting the need for a second search warrant to be requested. With information gained during the investigation, and after consulting with the Spokane County Medical Examiner's Office, investigators have now classified this investigation as a homicide. The three siblings of the deceased victim were placed with Child Protective Services. Multiple Agencies Collaborate to Arrest Desperate Fleeing Suspects — In mid-September, two suspects were taken into custody for several charges after a pursuit that originated in Post Falls, Idaho, and ended at Pines and 1-90 in Spokane Valley. At approximately 6:45 p.m., Spokane Valley Police Deputies Spokane County Sheriff's Deputies and Liberty Lake Police Officers, responded to assist Post Falls Police who were in pursuit of a stolen vehicle and entering into Spokane County. The pursuit continued westbound on 1-90 until Sullivan Road where the 28 -year-old female driver exited the freeway but continued to flee on the surface streets before reentering I-90 Page 5 westbound again. As she tried to evade capture, her 32 -year-old husband broke the rear window out of the stolen van and threw a gas powered weed trimmer, metal rakes, gas can and other items onto the roadway causing an extreme traffic danger, not only for the pursuing vehicles, but for the motoring public. On I-90, as deputies moved in to try and safely end the pursuit, the reale suspect leaned half way out of the window and threw a metal shovel and a Pulaski (axe) at the patrol cars causing the deputies to take evasive maneuvers to avoid being struck. The female driver took the Pines exit and lost control of the vehicle causing it to slide off the roadway into a dirt field. Both the driver and male passenger jumped out of the vehicle and fled on foot. Spokane Valley Police Deputy Hunt and his K9 partner Gunnar quickly exited their patrol vehicle. After several announcements that K9 Gunnar would be used if the pair didn't stop were ignored, Deputy Hunt deployed K9 Gunnar. K9 Gunnar quickly caught the male suspect, who was taken into custody. Spokane Valley Deputy Hall caught the female as she continued to run and, with the assistance of Deputy Van Patten, took her into custody. The couple was transported and booked into the Spokane County Jail for their charges in Washington. The female suspect faces charges of Attempting to Elude, Theft of a Motor Vehicle, Obstructing, and Driving while Suspended. The reale was charged with Theft of a Motor Vehicle, Assault 211d Degree (2 counts), Reckless Endangerment, Obstructing and Resisting Arrest. Point a Laser at Aircraft or Deputies — Go to Jail — In mid-September, at approximately 11:38 p.m., Spokane County Sheriff's Office Air 1 flight crews encountered a laser strike while on patrol over the Spokane Valley. The extremely dangerous action was immediately reported to Spokane Valley Patrol Deputies who responded to the 800 block of North Van Marter to look for the 32 - year -old male suspect. Air 1 flight crews directed Deputy Clay Hilton (also an Air 1 crew member) and Deputy Jeff Bailey to where the male was standing on the back deck of a residence. The Deputies identified themselves and ordered the suspect to show his hands. Instead of following the commands, the reale suspect quickly pulled his hand out of his pocket and pointed a red laser at the deputies. Fortunately, with the light provided by Air 1 and their flashlights, the deputies recognized the laser was not attached to a firearm. Deputies took the reale suspect into custody without further incident and recovered a multicolored LED laser light. The suspect told Deputy Hilton he "thought it would be funny" to point the laser at the helicopter and stated he didn't know it was a crime. He also stated he pointed the laser at the deputies because they were pointing lights at him. Deputy Hilton informed the male suspect it was a crime to maliciously point a laser at any aircraft or at a law enforcement officer. The male suspect was transported and booked into the Spokane County Jail for 2 counts of Unlawful Discharge of a Laser, 1' Degree. Fleeing Driver Arrested for Attempting to Elude and DUI — In late September, at approximately 2:00 a.m., Spokane Valley Police Deputy Todd Miller observed a maroon GMC Jimmy on Sprague near Progress traveling at 70 mph and accelerating. Deputy Miller turned around and attempted to catch up to the vehicle to conduct a traffic stop as the driver continued to drive at high speeds and in a very reckless manner. In the area of McDonald and Sprague, Deputy Miller turned his emergency lights on as the GMC was now approaching Pines. The 23 -year-old male driver ran the red light as he turned north on Pines and hit the center divider. He also narrowly missed Sergeant Fox's patrol vehicle which had its emergency lights activated. The suspect entered I-90 from Pines and continued to flee at speeds approaching 100 mph. He exited at Sullivan and turned northbound. He attempted to turn east on Marietta, but was unable to maintain control of his vehicle at the speed he was traveling. He went off the north side of the road and struck two trees before coming to a stop. Deputy Miller took the male suspect into custody without further incident. The reale suspect had poor balance, red glassy eyes, slurred speech and an odor of an alcoholic beverage corning from his breath as he spoke. After being advised of his rights, Deputy Miller asked the driver how much he had to drink; he answered, "Enough." He also stated Page 6 he had Cocaine in his wallet, but none was found. The reale suspect was given a medical evaluation and a blood draw was completed after a search warrant was requested and granted. He was transported and booked into the Spokane County Jail for Attempting to Elude and DUI. Citizen's Call Leads Deputies to Wanted Felon — In late September, at approximately 9:45 p.m., Spokane Valley Police Deputies John McQuitty and Julian Covella responded to a citizen's report of suspicious activity at 1211' Avenue and Dislunan Road in Spokane Valley. The caller reported seeing an occupied vehicle parked at the location where there had been previous criminal activity. Deputy McQuitty arrived and contacted two adult females with the vehicle who stated they were making plans for the evening. Both females stated they did not have identification on them and verbally identified themselves. One of the females, age 21, did not match the physicals or the photo of the name she provided. When confronted about providing a false name, she provided a different name, which again, did not match. Deputy Covella arrived to assist as they continued to try and identify the female. After a few minutes of research, Deputy Covella yelled from his vehicle, "Savannah" and she turned around and said, "Yeah." With the female's real name, deputies learned she had two active felony warrants for her arrest. After she was arrested for the warrants, she admitted she had a spoon used to cook heroin shoved down the front of her pants. When she retrieved the spoon, Deputy McQuitty observed a substance believed to be heroin still on it. The substance was later field tested and showed a positive result for heroin. She was transported and booked into the Spokane County Jail for a new charge of Possession of a Controlled Substance -Heroin along with her warrants; the second female was not charged. Suspects Force Door Open to Claim Residence as Theirs - A male and female suspect were arrested and charged with Residential Burglary in late September one evening after they were found inside a residence located in the 15700 block of East Broadway in Spokane Valley. Spokane Valley Police Deputies responded to the residence at approximately 6:20 p.m. after a family member reported finding the male and female inside. Deputies arrived and contacted the victim who explained he found the male and female inside the residence when he arrived to check on it. He explained the residence is part of his mother's estate, which is currently under legal control and produced a written decree from the legal guardian of the property stating anyone caught on the premises without permission is to be prosecuted to the fullest extent of the law. Deputies located an 18 -year-old male and an 18 -year-old female sitting on a curb a couple of blocks away. After detaining the two and advising them of their rights, deputies learned the pair had moved to Spokane from Iowa within the last week. The female suspect told deputies they were homeless, and said she met another homeless male who told her the residence she and the other male suspect were found in was abandoned. With this information, the two suspects thought they could enter the residence and eventually take possession of the property. The male suspect admitted to finding the doors of the residence locked and forcing the back door open to gain entry. He said they put down blankets and moved furniture in the home with the intention of staying. Both the male and female were transported and booked into the Spokane County Jail for Residential Burglary. Domestic Violence Suspect Charged with Attempted Murder - Spokane Valley Police Major Crimes Detectives charged a 60 -year-old male with Attempted Murder 1St Degree stemming from a domestic violence incident that occurred in early October at a residence located in the 11700 block of East Alki Avenue in Spokane Valley. Spokane Valley Sheriff's Deputies arrived at the residence just after 5:30 p.m. and contacted the male suspect as he exited the residence. He refused to follow commands, possibly due to a language barrier, and had a large amount of blood on his shirt and pants. Deputies eventually took him into custody without incident. Deputies quickly entered the home to check for any injured persons and located an adult female victim lying on the Page 7 floor covered in blood. The victim appeared to have been badly beaten, but was still breathing. Medical personnel quickly arrived to provide treatment. Deputies also made a gruesome discovery when they observed a knife next to two pieces of human tongue. Due to the seriousness of the assault, Major Crimes Detectives were called to the scene to continue the investigation. A search warrant for the residence was obtained and detectives worked into the night, processing the scene for evidence and conducting interviews. The victim was transported to a local hospital with life-threatening injuries and was listed in critical condition. Due to the intentional, violent and vicious nature of the domestic violence assault, and the life threatening injuries sustained by the victim, the male suspect was transported and booked into the Spokane County Jail for Attempted Murder, Ise Degree. Volunteer members of the S.C.O.P.E. SIRT Team closed Alki between Pines and Bates for several hours while the investigation was conducted. Suspect's Steal Vehicle for a Joy Ride and Flee — In mid-October, Spokane Valley Police Corporal Jeff Thurman located a vehicle occupied by three suspects minutes after it was reported stolen from the 12700 block of East Mansfield in Spokane Valley. After a pursuit that ended in the area of Francis and Pittsburg, all three suspects were safely taken into custody and booked into jail. At approximately 4:10 a.m., Corporal Thurman heard a radio advisory that a black Dodge Ram truck had just been stolen. In the area of Indiana and Pines, he observed a vehicle matching the description of the stolen vehicle traveling westbound on Indiana at an extremely high rate of speed. The vehicle ran the red light at Pines and entered 1-90 westbound as the driver continued his extremely dangerous and reckless behavior. Corporal Thurman caught up to the vehicle east of the Argonne exit and activated his emergency lights and siren. The 24 -year-old male driver failed to stop and continued to drive in excess of 100 mph. Corporal Thurman confirmed the license plate matched the newly reported stolen vehicle as the male suspect slowed slightly and exited 1-90 at Argonne and fled northbound. With little traffic and the suspect's reckless and dangerous driving prior to Corporal Thurman's attempt to stop him, Corporal Thurman continued to pursue. The Dodge began to smoke prior to turning westbound on Bigelow Gulch from Argonne. At Francis and Freya, Spokane County Sheriff's Deputy John Nave successfully deployed spike strips as the truck continued westbound on Francis. As the truck's tires began to deflate, the speeds dropped to 45 mph as the suspect ran the red light at Crestline. The male suspect slowed to approximately 10 niph as he attempted to turn south on Pittsburg where he lost control, hitting a curb and mailbox before coming to a stop. Corporal Thurman quickly exited his patrol car with his K9 partner, Laslo. He gave K9 announcements that K9 Laslo would be deployed as Laslo announced his presence by barking. All three occupants of the vehicle, the male driver, a 27 -year-old female and a 20 -year-old male, raised their hands, followed commands and were safely taken into custody. After being advised of his rights, the male driver told Corporal Thurman that the other male and female were present when he popped the ignition with a screw driver and. stole the truck to go for a joy ride. The male suspect also advised he just got out of prison for the same thing and was very sorry. All three were transported and booked into the Spokane County Jail for Theft of a Motor Vehicle. The male driver was also charged with Attempting to Elude a Pursuing Police Vehicle and a misdemeanor warrant for Reckless Driving. Suspect Arrested for Plotting to Kill Her Husband - Spokane Valley Police Detectives arrested a 39 -year-old female suspect for Criminal Solicitation to commit 1st Degree Murder in late October. The incident was reported to Spokane Valley Police Deputies earlier in the month by a subject the female suspect asked to carry out her plan. The subject told investigators he knew the female from high school and hadn't talked to her since that time. He said recently they reconnected through social media and began chatting. On October 11 «' he met with the female suspect at a restaurant for coffee in Spokane Valley. It was during that conversation that she told the subject she had been married to her husband for 15 years. She stated at first things were good, but the Page 8 marriage turned verbally and physically abusive. She explained she was done with the abuse and wanted her husband gone. She said she was the beneficiary of her husband's life insurance policy and indicated she couldn't just leave him because she couldn't make it on her own. The female suspect detailed a couple different plans to kill her husband, both involving the subject. The first plan she described where the subject would shoot her husband on Halloween night while they were out trick -or -treating with their children. The second and "better" alternative would be to have her husband shot while at work. With the second plan, she stated slie could collect L&I payments, as well as the life insurance. The subject left the meeting and quickly reported this to deputies who then contacted detectives. The subject agreed to work with detectives, including wearing a recording device during this investigation. During the subsequent meetings, the female suspect described how the weapon could be disposed and suggesting when the murder could take place in order to provide her with a stronger alibi. In mid-October, the subject again met with the female suspect. During the meeting, she gave money to the subject to purchase a firearm to carry out the murder. After the meeting, detectives contacted and arrested the suspect. She was transported and booked into the Spokane County Jail for Criminal Solicitation to commit 1 S' Degree Murder with a $ 1 million dollar bond. Detectives Investigating Fatal Shooting --- In late October, Spokane Valley Police Major Crimes Detectives were investigating a fatal shooting that occurred during the evening at a residence located in the 17300 block of East Montgomery in Spokane Valley. At approximately 8:45 p.m., an occupant of the home reported he had just shot at a male who knocked on his door and that the male ran off. Spokane Valley Sheriff's Deputies immediately responded to the location, contacted the male and set up a perimeter. The initial information reported to deputies was that the occupant armed himself prior to answering the door and went outside. He noticed a male in his yard and at some point the male rushed him. He shot at the male and the male ran away. He was unsure if he hit the male or not. Deputies located the male in the yard of a neighboring residence within minutes of arriving on scene. The male had what appeared to be a gunshot wound to his leg and was uncooperative with the deputies' commands. Deputies were able to safely detain the subject and provide initial medical treatment until medics arrived and took over. As medical personnel were treating the male, he lost consciousness and despite their efforts to save his life, the male was pronounced deceased at the scene. Major Crimes Detectives responded to the scene to continue the investigation. The occupant of the residence was cooperative. No arrests have been made at this time. Armed Robbery at Umpqua Bank in Spokane Valley - Spokane Valley Police Major Crimes Detectives were called to investigate an armed robbery of the Umpqua Bank located at 11205 E. Sprague in Spokane Valley in late October. The robbery occurred just after 9:30 a.m., when an employee reported a male entered the bank, displayed a gun and demanded money. The suspect left the west side of the bank, ran to a vehicle parked on the northwest side and drove away. Witnesses describe the suspect as a white male, 5'06" -- 5' 10" with a heavier build and a larger, round nose. He was wearing a black hoodie, blue jeans, brown work boots and a black mask covering his face. The vehicle he fled the scene in was described as a green/teal, 2 -door passenger car, possibly a Ford or Saturn. Later in the afternoon, Spokane Valley Police Major Crimes Detectives arrested a 51 -year-old male and charged him with two counts of Robbery 151 Degree; one count stemming from the morning's robbery and the second for the armed robbery on July 19, 2016, at the same Umpqua Bank branch. Just after the morning's robbery, detectives quickly distributed information regarding the robbery in July. Within an hour, Deputy Craig Chamberlin located a vehicle matching the description of the suspect's vehicle used in both robberies in the 200 block of N. Felts. Detectives responded to the location and upon further investigation, the male suspect was identified, contacted outside an apartment and eventually arrested. He was Page 9 transported to the Public Safety Building where he is being interviewed by detectives. Afterward, he will be booked into the Spokane County Jail for two counts of Robbery 1st Degree. Spokane Valley Sergeant Honored with Award - Spokane Valley Police Sergeant H.J. Whapeles recently received a Community Service Award presented by the Spokane Valley Fire Department. Sergeant Whapeles received this award for his work designing, developing and delivering the tactical curriculum to the Spokane Valley Rescue Task Force (RTF). Spokane Valley Fire Department Captain Chris Cornelius wrote in his nomination letter for Sergeant Whapeles, "[his] teachings have enabled our RTF team to excel in several regional exercises including the active Shooter drill at Eastern Washington University earning accolades from many in the law enforcement community for our team's solid tactical fundamentals." Captain Cornelius went on to say Sergeants Whapeles' "expertise and instruction was, and continues to be, instrumental in the development of our Rescue Task Force. His service brings great credit to the Spokane Valley Fire Department, our Rescue Task Force and the service our organization and team deliver to our community." The Spokane Valley Police Department and Spokane County Sheriffs Office are extremely proud of Sergeant Whapeles' work with the Spokane Valley Rescue Task Force and of his professional service he provides every day to the citizens of Spokane Valley and Spokane County. His continued dedication and professionalism brings honor to us all. Thank you Captain Cornelius, the members of the Rescue Task Force and the Spokane Valley Fire Department for your partnership, outstanding service and dedication, Annual Law Enforcement/SCOPE Recognition Banquet - The Annual Law Enforcenient/SCOPE Recognition Banquet was held in mid-October at the Mirabeau Hotel. These awards are overseen by the Law Enforcement Awards Committee comprised of several employees throughout the Sheriff's Office. They receive many nominations during the year and the committee carefully considers each nomination and decides who the recipients should be. The "Sheriffs Star" Award recipients are chosen by Sheriff Knezovich for their outstanding job performance, dedication and professionalism. 2016 Spokane County Sheriff's Office Awards Outstanding Citizen Award Justin R. Deiss - Ijz recognition of your actions on September 13, 2015, without thought to yozu own personal safety, you stepped in and assisted two deputies by making sure they -were not assaulted while doing their jobs. You have helped make Spokane a safer place to live and your assistance is sincerely appreciated Thank you! Certificate of Appreciation Sergeant William P. Beeman Sergeant Patrick L. Bloomer Sergeant Justin B. Elliot Sergeant Mark C. Fox Sergeant Richard. M. Gere Sergeant Brad R. Gilbert Sergeant James L. Gladden Sergeant Brett E. Gores Sergeant Travis F. Hansen Sergeant David W. Martin Sergeant C. Marty Pannell Corporal Nathan K. Bohanek Corporal Michael R. McNees Corporal Mark A. Smoldt Corporal Jeffrey D. Thurman Corporal Sean M. Walter Deputy Louis J. Acosta Deputy Shawn M. Audie Deputy Jay D. Bailey Deputy Glenn A. W. Bakken Deputy Michael B. Beckman Deputy Mark B. Benner Page 10 Deputy Christopher J. Bylow Deputy Craig K. Chamberlin Deputy Jeffery S. Conway Deputy Julian T. Covella Deputy Griffin E. Criswell Deputy Robert V Cunningham Deputy Amber R. Dawson Deputy Jesse J. Depriest Deputy Kenneth A. Dodge Deputy Daniel R. Dutton Deputy Chad N. Eaton Sergeant Kenneth B. Salas Sergeant Jeffery M. Shover Sergeant David C. Thornburg Sergeant Harold J. Whapeles Sergeant Michael A. Zollars Deputy Matthew J. Gould Deputy James J. Hall Deputy Clay V. Hilton Deputy Jason C. Hunt Deputy Michael T. Keys Deputy Tyler S. Kullman Deputy Terry W. Liljenberg Deputy Steven F. Martone Deputy J.P. Melton Deputy Jerry 0. Moffett Deputy John B. Nave Deputy Justin J. Palmer Deputy Jason A. Petrini Deputy Spenser A. Rassier Deputy Alan J. Rollins Deputy Daryl A. Smith Deputy David G. Totman Deputy Samuel E. Turner Deputy Joseph M. Wallace Deputy Randy T. Watts Deputy Brandon N. Wilson Deputy Joseph A. Bollman Deputy Robert E. Bond Deputy Nathan W. Booth Deputy David J. Bratton Deputy Robert D. Brooke Deputy Timothy T. Greenfield Deputy Ian E. Hays Deputy Glenn C. Hinckley Deputy Timothy H. Jones Deputy Daniel P. Knight Deputy Brian V. Lawler Deputy Evan A. Logan Deputy Derek J. McNall Deputy Daniel R, Middlebos Deputy Daniel M. Moman Deputy Scot A. Nelson Deputy Steven D. Paynter Deputy Philip G. Pfeifer Deputy Jim V. Reed Deputy Chad E. Ruff Deputy Travis W.S. Smith Deputy David D. Trautman Deputy Beau D. Vucinich Deputy Ryan S. Walter Deputy Travis D. West Deputy George A. Yingst Deputy Thomas E. Edelbrock Deputy Thomas Eric Epperson Deputy Christopher J. Garza Deputy Jeffrey G. Getchell Deputy Joel C. Gorham Deputy Andrew Hairston Deputy Brian C. Hert Deputy Brad D. Humphrey Deputy Scott H. Kenoyer Deputy Stanislav G. Kravtsov Deputy Kevin P. Lillard Deputy Walter L. Loucks Deputy John P. McQuitty Deputy Brent C. Miller Deputy Frederick K. Morford Deputy Wade A. Nelson Deputy Lamont E. Petersen Deputy Gavin H. Pratt Deputy Andrew M. Richmond Deputy Darin M. Schaum Deputy Chad M. Speziale Deputy Ryan L. Truman Deputy Thomas H. Walker Deputy James C. Wang Deputy David S. Westlake Deputy Byron P. Zlateff The professionalism demonstrated by the Patrol Division sergeants, corporals and deputies assigned to both Spokane County and Spokane Valley for the extended low -staffing circumstances daring 2015-2016 is commendable. You have met this challenge with dedication, a "can -do" attitude, and the determination to get the job done. The extra effort you have shown is truly appreciated and we thank you and your farrrilies during this di ffrcult time. Annual Unit Merit Award & Unit Merit Citation Greater Spokane Emergency Management Director Edward A. Lewis Program Administrator Lisa L. Jameson Program Specialist Christopher S. Barnes Program Specialist 2 Gerald R. Bozarth Program Specialist Peter Hartmann Program Specialist Simone A. RameI-MeKay Greater Spokane Emergency Management is the coordinating agency during major emergencies and disasters for citizens, response partners and elected officials. This includes synchronizing communication flow between federal, state and local governments as well as local agencies and the citizens of the Greater Spokane area. This extraordinary group of dedicated professionals works every day to ensure the Spokane Region is well prepared for emergencies and 2015 was no exception. During the year, they provided the services during several crises, some of which are the hazardous material response at Pacific Recycling, EAS/Alert Spokane Activations, evacuation and sheltering support for numerous local wild fires, activation of the Joint Information System in support of state requests for regional resources and during the Wind -Storm last November that caused massive damage and extreme hardship to our region and citizens. During this devastating event, Greater Spokane Emergency Page 11 Management worked collaboratively with all the regional, state and federal agencies and the community to coordinate efforts and resources. It is for their hard work, planning and tireless dedication that we recognize the members of Greater Spokane Emergency Management with our Annual Unit Merit Award. Medal of Merit Kelly M. Matthews, Spokane Valley Police Staff Assistant In recognition ofyour outstanding contribution and dedication during the implementation of the new "Incident Based Reporting" (IBR) system. Your professional and positive attitude while dealing with the many facets of implementing this system as well as saving a massive amount of staff hours and funding by finding errors and getting them addressed before the process was ,finalized are just a few of the things that make you a great asset to this agency. Thank you! Deputy Andrew Richmond In recognition of your skill, training and compassion in talking a young man out of ending his Life. You were able to get this individual to cr facility where he could get the help he so desperately needed. The compassion you showed during the course of "doing your duty" reflects well on this agency and serves our community in the most positive may. Thank you! Deputy Mike Wall In recognition of your skill, training and compassion during the extremely traumatic incident on August 15, 2016. You were able to draw a young traumatized boy aside, engage hien in conversation and make a very horrific situation one he could survive with a little less harm. You represent this agency on the highest level and we are proud to have you as a TEAM member! Thank you! Life -Saving Award Chaplain Volunteer Jake Burkholder In recognition ofyour extraordinary actions responding to the incident on October 3, 2015. When flagged down, you stopped and were led to an unconscious reale with no pulse and who was not breathing. You called for medical assistance and began CPR. Without your intervention, this individual most likely would not have survived. You serve our agency and the citizens of our community at the highest possible level. It is an honor to have you on our TEAM. Thank you! Deputy Derek MeNall In recognition of your extraordinary actions on January 20, 2016, when you responded to a call of a "Newborn Infant Not Breathing." Due to your quick assessment and actions, the *feat was soon breathing and crying. Your skills and dedication in serving the citizens of our community affect not only this generation, but generations to come! The Spokane County Sheriffs Office is proud to have you as a member of our TEAM Thank you Deputy Darin Powers In recognition of your extraordinary actions on March 27, 2016, while on vacation in Maui, Hawaii with your family, you responded to cries for help at the resort swimming area. Y01(161111(1 CM unresponsive male with no pulse and who was not breathing. With the help of another guest, you began CPR measures and after several minutes, the individual resumed breathing on his own and was expected to make (Orli recovery. You serve not only our community, but any community in which you may be. It is an honor to have you as a member of our TEAM! Thank you! Page 12 Deputy Greg Snyder In recognition of your alert and quick response on May 31, 2016, when an individual went into cardiac arrest. You and two other individuals event into action and began CPR measures, called for medical assistance, and kept the gathering crowd to a minimum. Due to your efforts, this person continues to be an active part of our community, You are a valued member of our TEAM Thank you! Sheriff's Star Award Rick Scott, S.C.O.P.E. Director In recognition of your outstanding and generous contributions to our community by initiating the recruitment and training of new S.C.O.P.E. members, tracking and guiding the many S.C.O.P.E. programs, as well as mentoring orrr• youth and fitting bike helmets for kids. Your motto of "Saving lives and making people happy" says it all. Your connrritment to S.C.O.P.E., the Sheriffs Office, and this community is truly appreciated. Thank you! Detective Dan Blashill In recognition of your }work as the co -coordinator of the Regional Intelligence Group 9 (RIG 9). You help facilitate the information and intelligence flow on numerous fronts, including organized crime, motorcycle gangs, and officer safety subjects. You serve as an important resource for the eleven counties for which RIG 9 provides intelligence services. Due to your efforts, the safety of Eastern Washington residents and law enforcement officers has increased. Deputy Darrell Rohde In recognition of your invaluable service to the background investigations and personnel unit of the Spokane County Sheriff's Office. Your tireless dedication and continual drive to improve and standardize the process by which the Sheriffs Office hires new employees has helped recruit the best staffpossible. You are a great example of dedication to the betterment of our organization! I arrr honored to have had you on our team. We wish you a happy and enjoyable retirement. Thank you! Congratulations to our 2016 SCOPE Award Recipients Thank You to this year's award winners as well as ALL our Volunteers!! We could not do it without their selfless dedication!! (Comments below were submitted by fellow volunteers) SCOPE STATION ---2016 Volunteer of the Year Awards Deer Park — Verne King Verne King has been a valuable member at the Deer Park Station since July 2012, and is a retired police officer from California. He and his wife Carol, also a retired officer from California, have made their horse in the Deer Park area. Verne can always be relied on to participate in most functions of Deer Park S. C. O. P. E., including Citizen on Patrol, traffic control for Fun Runs, and doing foot patrol al the school football games. He is an outstanding member of our tecim. Since Verne has an extensive LE background and experience, he also volunteers with the Major Crimes Detectives Cold Case Unit. I wish we had more members who participated in our S. C: O. P. E. station like Verne King! Page 13 East — Jucly Thrawley Judy had been very active in the community since returning to Spokane in 1978. She volunteered at the Interstate Fair ,for over 25 years and Valley Partners Food Bank for 15 years. She joined S.C.O.P.E. in 2006 and was elected to the Executive committee of S.C.O.P.E. East in 2007, and became Treasurer in 2008, a position she held with great pride until her passing on May 4, 2016. T'Ve all miss you, Judy. Edgecliff -- Carole Hankal Carole, as a new volunteer 3 Y2 yrs. ago, has attended every meeting and volunteered to help with every event and project offered. She's read the station manual from first page to last and took every training class offered She has served as president for three terms, averaging 100 volunteers hrs. each month. Carole is an energetic and strong leader; respectful and kind. She is well liked by all her fellow volunteers and works beside them whether cleaning, doing yard work, working all night during a local disaster, or putting on the charm at social events. She works All time, is mother to ten children, and also volunteers 20 plus hours cr month with the YMCA Warm-up Project, serving the needy in our area. EWU/Cheney — Lisa Hoyt Lisa is the EWU/Cheney Station Secretary and does a great job. She is also a volunteer firefighter and EMT in Spokane County. Lisa has been a S.C.O.P.E. volunteer since 2014 and has participated in many of our stations events. Thank you, Lisa! Fairchild — Oscar Pena TSgt, USAF TSgt. Oscar Pena is our Fairchild S.C.O.P.E. Station Volunteer of the Year. This award represents something which means a lot to the 92nd Security Forces Squadron and Fairchild Air Force Base; active involvement within our community! The members of Team Fairchild are dedicated to "Global Comrnrrnity Service" and are committed to do whatever we can to make Spokane, the surrounding Communities and our is'orld a much better place to live, As the President for S.C.O.P.E. on Fairchild, TSgt. Pena accomplished many things in FY 2016. We are proud of and celebrate his achievements. In addition to his tremendous workload as an active duty member of the US Air Force, he also volunteered several hours for National Night Out, Police Week, Red Ribbon Week, DARE, McGrrrff and Scruff, Eddie Eagle, Citizens -on -Patrol, Pumpkin Patrol and many other SCOPE related community events. Oscar has never rested on his laurels --instead, he continues to move forward to ensure we are better protected both at home station and deployed. Oscar, we salute you for a job well done! Liberty Lake — Mike Harper Our 2016 S.C.O.P.E. Volunteer of the Year Award from Liberty Lake is presented to Mr. Mike Harper. Mike's help is greatly appreciated. He works for the Liberty Lake Elementary School Patrol and rarely misses a shift and volunteers to fill in for other members who cannot meet their scheduled time. He has been involved in many other events such as the Marathons, the Liberty Lake Loop Run, Valley Girls Triathlon Soap Box Derby, and he takes Liberty Lake reports down to the Spokane Valley Police Department regularly. He has been a member of Liberty Lake S.C.O.P.E. for over 15 years. Thank you, Mike! We appreciate your dedication. Medical Lake -- Frances Harland Frances Harland was chosen as Medical Lake S.C.O.P.E. Volunteer of the Year for 2016. She has been a S.C.O.P.E. volunteer at our station for nine (9) years. She is always willing to help, not only in the office, but at S.C.O.P.E. events. She has been a part of OFID, flagging, and particularly Page 14 enjoys going out on C.O.P. where she can interact with the public. Thank you, Frances, for all yorr do. Mounted Patrol — Elizabeth Casteel Elizabeth has been a member of the lilounted Patrol Unit since 2014. As the Mounted Patrol Unit has gotten more active, we have really had a need for someone to pick up marketing and graphic design work. Utilizing her amazing skills cis a Graphic Design Artist, Elizabeth has donated endless hours designing promotional material, new banners, team certificates and trading cards of our equine partners that are handed out at events. Her attention to detail and great eye for layout has helped our Mounted Patrol Unit take on a super professional look in 2016. Thank you, Elizabeth, for all your hard work in growing and developing this important part of our tears! North — John Silvia John Silvia's contribution to S.C.O.P.E. and the community extends, far beyond the extensive hours he volunteers each year. He has generously given his time, talent and wise counsel to nearly every program at S. C. O.P.E. North, especially C.O.P., Latent Print Team, Detective Support, Radar; Disabled Parking Enforcement and OFID. He also works a weekly shift at S. C.O.P.E.'s Valley Mall Office and is a long-time volunteer at Spokane County Superior Court's Family Law Section. John is a role model for determination to overcome obstacles and give himself in servicing others. TVe are proud to name him our S.C.O.P.E. North Volunteer of the Year. South — Sally Robertson Sally was instrumental in starting up the S.C.O.P.E. South station and building membership. She worked with Rick Scott, S.C.O.P.E. Main, and the Board of Directors to help find a permanent harm, for our station and set up the office for all of us. Unfortunately, she needed to take a furlough from the Presidency but hopefully she will be able to come back soon. Thank you Sally! Spring Hill — Nancy Weiss Nancy Weiss has been a long time resident of the Spring Hill area, and a longtime member of S.C.O.P.E. Spring Hill. We chose Nancy because she took over as our secretary position without hesitation when our elected secretary had to step down from her duties. Nancy is a very valuable asset to our community and our S.C.O.P.E. Spring Hill Station. Thank you Nancy. University — Tom Towey Tom Towey has been a S.C.O.P.E. Volunteer for over 20 years including being member of the S1RTteam. He has more than 6,000 volunteer hours and in 2011 he was awarded the Outstanding Citizens Award. He served as University S C. O. P. E. President and stayed on the Board for several years. It was an honor to have one of our own University S.C.O.P.E. Volrntteers become Mayor of Spokane Valley in 2010. Tom said he is retiring as a S.C.O.P.E. Volunteer, but we have not accepted his Resignation West Valley — Donna Goff Donna, cis President of West Volley S.C.O.P.E., has put in a lot of long hours to repair; rebuild, and create new games for our West Valley Carnival each year; along with organizing and initiating the West Valley Community Parade. She not only does all of this, but she volunteers for O.F. L D., Latent Fingerprints, Millwood Days booth, Fire Core, WV. Office and the Crime Prevention Office at the Valley Mall. She volunteers for EVERYTHING. Thank you, Donna! Page 15 2016 SCOPE --- Life Time Achievement Award The Lifetime Achievement Award is given to a volunteer in recognition of their continued involvement with SCOPE. The recipient's accomplishments and dedication, and continued support of SCOPE's programs and mission, are all taken into consideration. Bill Dore Mr. Bill Dore has been an EdgecliffS.C.O.F.E. Volunteer for over fifteen years where he served as president for two years. Bill has worked with the Graffiti, 0.FID. Units and coordinated the stolen bike reports and follow-up. He has logged many hors working COP as the "Eyes and Ears" for crime prevention in Spokane County. Bill participates in all S.G.O.P.E. parades and community social events. He also worked it'ith Dave Leander and Rick Scott in the School Safety Patrol Program. Bill headed up the Walk for Success Parade fundraiser in the Edgecliff neighborhood and currently serves as Publicity/Event Coordinator and Chair person. Bill has over 14,000 volunteer hours of service since 2002. 2016 Spirit of SCOPE Award The 2016 Spirit of S.C.O.P.E. Award is presented on behalf of the S.C.O.P.E. Staff and Board of Directors to recognize a volunteer who embodies the mission and values of the S.C.O.P.E. Organization. This includes giving of their time, energy and complete effort in support of S.C.O.P.E., the Sheriff's Office and the community they serve. This year's award winner has been a member of S.C.O.P.E. for 6 years. He has volunteered numerous hours for the Sheriff's Office and S.C.O.P.E, including volunteering downtown at the Sheriff's Office Front Desk. He also works with the Investigative Task Force and is thought of as a member of the Unit, not as a volunteer or a S.C.O.P.E. member. Lieutenant Khris Thompson said he has been fortunate enough to work with Randy and even more fortunate to get to know him and call hint a friend. Randy Dale, West Valley S.C.O.P.E. - 2016 Spirit of S.C.O.P.E. Volunteer Randy has given over 4,000 volunteer hours to S.C.O.P.E. since he started in 2009! He has been the Lead for the Latent Print Team and has volunteered photographing S.C.O.P.E. events such as the EAC Picnic, parades, and spent many hours creating the presentation for the S.C.O.P.E. & Lain Enforcement Banquets. Randy always has a positive attitude, ready to help anyone. It has been such a pleasure working with him. Thank you, Randy! Page 16 sv Crime Report Date Range: 9/1/2016 to 9/30/2016 Year To Date Totals: Full Year Totals: Regional Intelligence Group 9 September- September- 2016 -YTD 2015 -YTD 2015 2014 2013 2012 2011 2010 2016 2015 BURGLARY 94 90 792 733 999 1,167 1,079 1,030 997 918 FORGERY 43 46 487 450 633 658 693 627 515 341 MAL MISCHIEF 119 129 1,313 1,220 1,678 1,645 1,624 1,763 1,548 1,177 NON -CRIMINAL 9 9 126 96 134 151 106 108 160 913 PROP OTHER 131 148 1,153 1,185 1,595 1,449 1,463 1,355 1,114 855 RCRVD VEH 33 44 387 301 409 464 531 438 407 293 STLVEH 47 58 430 375 516 573 596 570 515 478 THEFT 247 268 2,252 2,332 3,089 3,096 3,105 2,753 2,407 2,358 VEH OTHER 13 17 178 151 201 279 268 287 194 3 VEH PROWL 119 109 1,081 865 1,183 1,196 1,205 1,160 1,488 1,395 TOTAL PROPERTY CRIMES 855 918 8,199 7,708 10,437 10,678 10,670 10,091 9,345 8,731 ASSAULT 95 85 828 812 1,072 1,087 902 891 955 888 DOA/SUICIDE 20 21 215 209 275 222 218 250 208 188 DV 51 55 516 508 695 485 386 402 498 1,141 HOMICIDE 0 0 6 0 2 3 2 2 3 1 KIDNAP 1 2 28 23 28 41 24 16 14 16 MENTAL 10 34 215 296 381 307 268 270 252 289 MP 17 19 141 148 190 138 156 154 124 128 PERS OTHER 288 306 2,554 2,654 3,494 3,203 2,976 2,901 2,372 1,603 ROBBERY 5 9 49 68 90 94 88 74 59 57 TEL -HARASS 9 8 79 98 111 132 148 212 162 153 TOTAL MAJOR CRIMES 496 539 4,631 4,816 6,338 5,712 5,168 5,172 4,647 4,464 ADULT RAPE 8 1 65 57 80 70 64 75 62 44 CHILD ABUSE 6 1 26 24 30 42 26 27 56 115 CUSTINTFER 22 11 115 160 197 237 236 190 184 206 IND LIBERTY 2 5 13 22 25 29 20 27 17 8 MOLES/CHILD 0 0 0 0 0 0 0 0 18 47 RAPE/CHILD 2 0 10 9 14 13 13 13 23 28 RUNAWAY 39 40 308 320 409 406 397 530 510 490 SEX OTHER 9 6 56 48 66 69 45 37 56 215 SEX REGIS F 0 1 0 2 2 0 4 8 2 1 STALKING 3 3 15 15 16 24 21 24 19 18 SUSP PERSON 53 38 489 451 602 604 440 423 340 215 TOTAL SEX CRIMES 144 106 1,097 1,108 1,441 1,494 1,266 1,354 1,287 1,387 DRUG 29 35 242 277 379 336 314 424 511 534 ISU OTHER 0 0 0 0 0 0 0 0 2 2 TOTALITF 29 35 242 277 379 336 314 424 513 536 TRAFFIC 205 318 2,407 2,583 3,476 3,216 3,525 3,957 3,569 3,081 TOTAL TRAFFIC REPORTS 206 318 2,407 2,583 3,476 3,216 3,525 3,957 3,569 3,081 TOTAL REPORTS RECEIVED 1,730 1,916 16,576 16,492 22,071 21,436 20,943 20,998 19,361 18,199 Printed 10/7/2016 12:17:19 PM Rpt011 Page 1 of 1 Map Produced: I 1 Oct 2016 20 6 September Commercial Burglary Hotspots Prepared By. Regional Intelligence Group 9 Spokane County Sheriff 2016 September Malicious Mischief Hotspots Prepared By: Regional Intelligence Group 9 Spokane County Sheriff 111WNW 24th MN= 1 44th I0 orpc 0 0.75 13 Miles 1 1 I Map Produced: II Oct 2016 Recovered Vehicles Low Medium High C UU 2 O 3 2016 August & September Recovered Vehicles Hotspots 0 4+ Prepared By: Regional Intelligence Group 9 Spokane County Sheriff ssion 10 0 0.75 L5 Miles Map Produced: 11 Oct 2016 Septembe- L gLa'd'-sem: Residential Burglary Low _ Medium ME High O 1 O 2 O 3 O 4+ repared By: Regional Intelligence Group 9 Spokane County Sheriff Francis ellesle Mirabcau Indiana Mission Mission - 3rd Hartson Bebe -Serie Stolen Vehicles Low _ Medium _ High 1 � 2 O 3 0 4i- 0 0.75 1.5 Moes 1 1 1 Map Produced: 11 Oct 2016 2016 August & September Stolen Vehicle Hotspots Prepared By: Regional Intelligence Group 9 Spokane County Sheriff 0 0.75 1.5 Miles L I Map Produced: 1 1 Oct 2016 20 6 Se e 'Der Ve[7:c e Prow]Qhc Prepared .y: Regional Intelligence Group 9 Spokane County Sheriff Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 4000 3000 2000 1000 Regional Intelligence Group 9 Spokane Valley Dispatched Calls January February March April May .luno July August September October November December January February March April May June July August September October November December 2013 2746 2383 2882 2928 3166 3195 3491 3529 3127 3016 2753 2773 2014 2702 2550 2992 2935 3369 3291 3847 3593 3279 3069 2715 2884 2015 2995 2658 3209 2971 3473 3639 3819 3817 3652 3552 2997 3110 2016 2966 2871 3230 3363 3600 3843 3963 3818 3328 2013 2014 2015 2016 Printed 10/7/2016 12:31:16 PM Rpt007 Page 7 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 350 300 250 200 150 100 Regional intelligence Group 9 Spokane Valley Person Crimes February January March April May July August September October November December 2013 2014 - 2015 - 2016 January February March April May June July August September October November December 2013 223 '180 213 256 248 255 278 278 249 243 251 243 2014 270 225 265 273 280 274 335 331 323 286 290 279 2015 301 248 285 261 316 330 348 313 272 272 263 318 2016 306 299 342 275 325 290 285 266 265 Printed 10/7/2016 12:31:16 PM Rpt007 Page 16 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley Spokane Valley Property Crimes Regional Intelligence Group 9 January February March April May June July August September October November December January February March April May June July August September October November December 2013 2014 2015 2016 2013 717 599 729 671 634 634 697 710 695 817 710 689 2014 632 578 758 665 717 706 727 665 755 683 671 778 2015 706 675 644 586 633 636 686 709 700 733 603 787 2016 707 595 651 736 634 851 750 762 669 Printed 10/7/2016 12:31:16 PM Rpt007 Page 17 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley Spokane Valley Self Initiated Incidents Regional Intelligence Group 9 February January March April May June July August September October November December -4.LOLI N4. i - 2013 — 2014 - 2015 .m.+2016 January February March April May June July August September October November December 2013 1638 1881 2015 1696 1639 1745 2094 1682 1477 1766 1660 1512 2014 2126 1707 1831 1763 1899 1903 2096 1863 1826 1802 1794 1723 2015 1923 1795 2038 2001 1606 1838 1995 2003 1958 1965 1682 1699 2016 2168 1898 1858 1501 1480 1657 1449 1636 1650 Printed 1017/2016 12:31:16 PM Rpt007 Page 20 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 50 — 40 — 30 — 20 — 10- 0 Regional Intelligence Group 9 Spokane Valley Crime Sex Crimes Fobruary April June August October January March May July September November December January February March April May June July August September October November December 2013 24 23 26 21 44 41 36 37 32 29 33 38 2014 26 38 41 43 42 25 25 33 34 36 39 33 2015 36 36 26 23 42 27 45 32 22 25 21 29 2016 26 22 27 29 28 26 24 19 43 2013 2014 2015 2016 Printed 10/7/2016 12:31:16 PM Rpt007 Page 22 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 200 150 — 100- 50 — 0 Regional Intelligence Group 9 Spokane Valley Traffic Collisions February April June August October December January INarch May July September November - 2013 —_. 2014 - 2015 - 2016 January February March April May June July August September October November December 2013 120 69 82 79 90 107 87 98 97 76 114 128 2014 100 105 83 65 103 82 93 90 105 112 116 — 95 2015 105 76 110 102 106 127 100 103 124 90 129 158 2016 132 76 110 111 108 116 129 103 121 Printed 10/7/2016 12:31:16 PM Rpt007 Page 27 of 28 Selected Data for Comparisons RMS Stats/Charts - Spokane Valley 2000 1500 1000 500 Regional lntelIigence Group 9 Charge Count from Tickets: Spokane valley January February March April May June July August September October November December 2013 2014 =y 2015 2016 January February March April May June July August September October November December 2013 901 1086 1136 995 978 1226 1290 970 757 1078 948 827 2014 1216 1000 917 959 1130 1110 1242 998 1054 843 868 881 2015 985 895 1006 1054 762 843 985 1019 1124 954 825 866 2016 1547 1006 846 672 688 964 769 912 827 Printed 10/7/2016 12:31:16 PM Rpt007 Page 28 of 28 RMS Crimes by Cities (Only incidents handled by Spokane County Sheriffs Office) Date Range: 9/1/2016 to 9/30/2016 Regional Intelligence Group 9 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS BURGLARY 0 0 3 0 1 0 0 1 1 1 90 0 2 94 FORGERY 0 0 4 1 0 0 0 0 0 0 51 0 0 43 MAL MISCHIEF 0 0 4 0 0 0 0 2 3 1 120 0 4 119 NON -CRIMINAL 0 0 1 D 0 0 0 0 1 0 8 0 2 9 PROP OTHER 0 0 2 0 0 1 0 5 1 1 80 1 28 131 RCRVD VEH 0 0 0 0 0 0 0 2 3 0 14 0 3 33 STLVEH 0 0 0 0 0 0 0 2 3 1 31 0 2 47 THEFT 0 0 9 1 0 0 0 2 4 0 142 0 2 247 VEH OTHER 0 0 2 0 0 0 0 0 0 0 13 0 1 13 VEH PROWL 0 0 2 0 0 0 0 0 2 0 119 0 2 119 TOTAL PROPERTY CRIMES 0 0 27 2 1 1 0 14 18 4 668 1 46 855 0 0 0 0 0 0 0 1 0 0 1 193 99 253 21 250 55 86 408 29 244 1,638 ASSAULT 0 0 4 0 0 0 0 9 1 2 51 0 9 95 0 171 DOA/SUICIDE 0 0 3 0 0 0 0 0 0 0 20 0 1 20 0 44 DV 0 0 5 0 0 0 0 3 1 0 29 0 1 51 0 90 HOMICIDE 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 2 KIDNAP 0 0 0 0 0 0 0 0 0 0 3 0 0 1 0 4 MENTAL 0 0 1 0 0 0 0 1 1 0 11 0 4 10 D 28 MP 0 0 0 0 0 0 0 1 0 0 11 0 1 17 0 30 PERS OTHER 0 0 11 0 1 0 0 15 7 5 195 2 22 288 0 546 ROBBERY 0 0 0 0 0 0 0 1 0 0 2 0 0 5 0 8 TEL -HARASS 0 0 1 0 0 0 0 1 0 0 7 0 0 9 0 18 TOTAL MAJOR CRIMES 0 0 25 0 1 0 0 31 10 7 331 2 38 496 0 941 ADULT RAPE 0 0 0 0 0 0 0 0 0 0 8 0 0 8 0 15 CHILD ABUSE 0 0 0 0 0 0 0 0 0 0 0 0 0 6 0 6 CUST INTFER 0 0 0 0 0 0 0 1 0 0 18 0 0 22 0 41 IND LIBERTY 0 0 0 0 0 0 0 0 0 0 2 0 0 2 0 4 RAPE/CHILD 0 0 0 0 0 0 0 D 0 0 1 0 0 2 0 3 RUNAWAY 0 0 2 0 0 0 0 0 6 0 35 0 0 39 0 82 SEX OTHER 0 0 1 0 0 0 0 0 0 0 4 0 1 9 0 15 SEX REGIS F 0 0 0 0 0 0 0 0 0 0 0 0 1 0 D 1 STALKING 0 0 0 0 1 0 0 0 0 0 0 0 1 3 0 5 SUSP PERSON 0 0 2 0 0 0 0 2 0 2 53 0 5 53 0 117 TOTAL SEX CRIMES 0 0 5 0 1 0 0 3 6 2 121 0 8 144 0 290 DRUG 0 0 0 0 0 0 0 1 0 0 6 0 12 29 0 48 TOTAL ITF 0 0 0 0 0 0 0 1 0 0 6 0 12 29 0 48 TRAFFIC 0 0 6 0 0 0 0 1 3 0 119 0 25 206 0 360 TOTAL TRAFFIC 0 0 6 0 0 0 0 1 3 0 119 0 25 206 0 360 UIBOC 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 TOTAL OTHER 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 TOTAL REPORTS RECEIVED 0 0 63 2 3 1 0 50 37 13 1,246 3 129 1,730 1 3,278 Printed 10/7/2016 12:35:18 PM Rpt003 Page 1 of 1 CAD Incidents by Cities (Only incidents handfed by Spokane County Sheriff's Office) Date Range: 9/1/2016 to 9/30/2016 Regional Intelligence Group 9 AH CH DP FC FF LAH LL ML MW RF SCO SPA SPK SV WAV TOTALS CAD Incidents 41 217 208 11 9 1 21 215 94 15 3,750 14 677 4,978 0 10,251 Self Initiated Incidents 32 75 79 1 3 0 18 144 28 2 1,065 6 571 1,650 0 3,574 Drug Self Int (Patrol) 0 0 D 0 0 0 0 0 0 0 0 0 5 1 0 6 Traffic Stops 9 29 18 0 1 0 6 68 15 1 507 2 201 888 0 1,745 Traffic Stops (ARST/C1T/IN) 2 3 4 0 0 0 1 31 2 0 211 0 66 389 0 709 TS (Warrants) 1 0 0 0 0 0 0 0 0 0 4 0 7 22 0 34 Calls for Service 9 142 129 10 6 1 3 71 66 13 2,685 8 106 3,328 0 6,577 Alarms 0 1 3 0 0 0 0 1 4 0 108 0 0 98 0 215 Accidents 0 10 8 1 0 0 2 1 0 0 183 0 15 238 0 458 Accidents (ARREST/CIT) 0 0 0 0 0 0 0 0 0 0 6 0 0 6 0 12 Drug Calls 0 0 1 0 0 0 0 0 0 0 15 0 0 38 0 54 DV 0 0 11 0 0 0 0 12 1 0 98 2 9 155 0 288 DUI 0 2 4 0 0 0 0 0 1 1 63 0 3 67 0 141 DUI (Arrest) 0 0 0 0 0 0 0 0 0 0 8 0 2 18 0 28 Pursuits 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 1 Suspicious Activity 5 8 30 0 0 0 0 24 14 3 587 3 69 647 0 1,390 Vehicle Recovered 0 1 0 0 0 0 0 0 1 0 21 0 6 27 0 56 911 Abandon Line 0 36 10 3 2 1 0 6 8 1 164 0 10 211 0 452 Shoplifting 0 0 1 0 0 0 0 0 0 0 1 0 0 47 0 49 All Arrests (ARREST/CIT/IN) 9 3 11 1 0 0 2 39 3 0 317 1 103 638 0 1,127 Crime Check Reports 0 0 22 1 1 1 0 10 13 5 519 0 7 590 1 1,170 Printed 10/7/2016 12:34:21 PM Rpt001 Page 1 of 1 PARKS AND RECREATION! Spokane THIRD QUARTER REPORT .101FNalle3r Jur—SEEMBE ; 2016 ADMINISTRATION AND PARKS: • Contracts worked on in the third quarter include: o Lease Agreement with Community Colleges of Spokane through June 2019. t ' 0 Agreements for Recreational Services for: beginner sports programs for younger children, sports camps for children aged 4-12, and for adult dance classes. o Construction Agreement for roof repair at CenterPlace. 0 Full Service Maintenance Agreement for the Police Precinct Gate Control System. 0 Construction Agreement for the removal and installation of play equipment damaged during Windstorm 2015 at Terrace View Park. • Staff has spent considerable time working with City Legal regarding the expired lease at Browns Park between the City and Water District #3. Unfortunately, a resolution was not able to be reached. This issue has required staff to redesign and restructure the water supply connections at Browns Park. • Summer is typically the busiest season with the parks themselves, and this year was no exception. We worked closely with Senske and their crews managing and maintaining the parks, troubleshooting issues, managing shelter and ball field reservations, and handling questions and issues with the public. We've had around 320 shelter reservations alone up through September. • Each year in September, the Valleyfest community event is an important focus for our entire Parks and Recreation staff. Mirabeau Point Park certainly is well used that weekend as an excellent venue for families and visitors to enjoy its many activities. • Roof repairs at CenterPlace were completed. There were seven main areas that were repaired. The repairs worked out great, since we have had such a wet fall. • Our in-house caterer contract expires at the end of the year. Staff spent a considerable amount of time developing the CenterPlace Food and Beverages Services RFP and started advertising. Proposal responses are due October 7, 2016. • The current contract for park maintenance services expires December 31, 2016. Staff again spent time preparing the Park Maintenance Contract for 2017 RFP, with bids due on October 21, 2016. We started advertising for it on September 30. • The Centennial Trail Coordinating Council developed plans and specifications for the first major work on the trail in many years. The project was bid and a construction contract will begin in October. Total repair costs are in excess of $320,000. • Three new parks signs were designed and ordered for the following parks: Valley Mission, Valley Mission Dog Park, and Edgecliff. • Plans and specifications were prepared and bid for the Police Precinct Old Jail Remodel project. No bids were received through the initial bidding process. Staff has been working with a local contractor to see if the project can still be completed yet this year. Unfortunately, the bid received has exceeded the construction budget. The project is on hold for now. CENTERPLACE: • Staff booked 154 CenterPlace reservations during the 3rd quarter of 2016. CenterPlace hosted 185 events in the 3rd quarter 2016. • Staff negotiated with Community Colleges of Spokane to update their lease agreement with the City. The new lease gives them three smaller classrooms instead of one large classroom and one small classroom. CCS believes that they will be able to program more classes with the additional classroom. It is also a benefit to CenterPlace because we gained a much needed larger classroom. In addition, CVSD decided to not renew their lease and CenterPlace has put that large classroom into its inventory, Even with the two additional meeting rooms added to our inventory, CenterPlace is still turning away business because every room is being utilized during peak times. • With the departure of our Administrative Assistant at the front desk, we recruited and conducted interviews for the open position, and Tina Gregerson was chosen. She was currently the Office Assistant 1 at CenterPlace for two years. • We are currently advertising to fill the Office Assistant 1 position at CenterPlace. Interviews will be held at the end of October, and hopefully the position will be filled by December. • Our CenterPlace Coordinator, Carol Carter, is on the Valleyfest committee all year long, and instrumental in planning, coordinating, and organizing all events taking place on CenterPlace grounds. CenterPlace staff was heavily involved with hosting Valleyfest. It was an extremely successful event. Staff was onsite helping coordinate events such as the hot air balloon launch, Step Up for Down Syndrome Walk, Car Show, Robotics, fishing at the pond, and providing information and help to the citizens. The logistics of the events ran even more smoothly this year as a result of some events being moved to Sunday. ►� ;1 !!fiJ■fi■■■,rrt • 1 AR I� F.� 7s. 2 RECREATION AND AQUATICS: • This was our second year in a row conducting FREE Fun Friday events in the parks in recognition of Parks and Recreation Month in July. We had close to 200 youths participating in the events throughout the month. • Our pool season went swimmingly well again this year. There were 31,325 open swim pool visitors, which is up 713 from 2015. Swim lessons numbered 1,490, which is up 20 from last year. • After all these years, we were finally able to offer an online option to register for swim team and swim lessons, which was very well received. We had 72% of those registrations processed utilizing our new online option. • The 2016 FREE Summer Park Program serviced 1,196 children at Terrace View, Edgecliff, and Valley Mission Parks over the nine -week program. FREE breakfast and lunch was also provided by the East Valley School District Meal Program. This is a valuable program for children in our community who cannot afford day camps or who are left at home alone during the summer. Also, there are many participants who are visiting their grandparents for the summer and they bring them to our parks. • We had 619 kids from ages 6-11 yrs., who participated in our 10 - week Summer Day Camp. Each week was full to capacity with a wait list of eight or more on some weeks. • There were 53 canine partici"pants" in our 4th Annual Paws in the Pool Dog Swim at Valley Mission Pool. Our sponsoring vet was Cheney Vet Clinic. • The Valleyfest Pancake Breakfast was coordinated successfully with 15 very enthusiastic high school volunteers helping and working with our in-house caterer to serve over 160 breakfasts. • The new Fall & Winter Recreation Guide was designed and distributed to the public at the end of August. This handy guide is chock-full of fun activities and useful information about our department and what is being offered, appealing to all ages. • Our Recreation Coordinator, Jennifer Papich, was invited to present to the Recreation and Tourism Careers class at EWU to talk about the field of recreation and promote our department's volunteer and summer employment opportunities. • Three FREE outdoor movies presented at Mirabeau Meadows were coordinated, promoted, and staffed. We are able to present these movies due in part to our gracious sponsors, Waste Management and WSECU. Over 750 people attended this summer. • A new early childhood music program for children and their accompanying adults, "Music Together/' began at CenterPlace. • The design and setup of the Valley Mission Haunted Pool began in September. Stay tuned for more ghoulish details... SENIOR CENTER: • The Senior Center Association is in need of volunteers for the reception desk. Volunteers greet the public, answer phone calls, provide information regarding what resources within the community are available for seniors, etc. The Senior Center is open from Monday -Friday, 8am-4pm. If you or someone you know is interested in volunteering, please call the front desk at (509) 926-1937. Aging and Long Term Care of Eastern Washington has been contacted regarding offering a class in "Matter of Balance" since falls can be frequent with seniors. This would help to fill the space and time of one of the line dancing classes, which is on hold due to the instructor's serious health issues. • Community Colleges of Spokane ACT 2 Aerobics class was well attended for the summer schedule. Art classes were not offered. Registration for Fall classes started in August. By September, classes and activities started picking up in numbers. FLU SHOTS • The AARP Driver Refresher Course had 22 attendees, which is typical attendance throughout the year. • A free flu shot clinic by Walgreens Pharmacies was offered in our Wellness Center. There were 30 people who received shots. One more clinic is planned for October. • The Association held an Open House on the evening of September 15. Approximately 80 people attended. Information was handed out regarding the various activities, and music was played in the Auditorium. • Some interesting information from Senior Pages Senior Housing Magazine Winter 2015-2016 edition: "According to a recent Gallup survey of more than 2,000 U.S. adults, including 636 retirees, more than one third (37%) of workers say they expect to retire after 65, up significantly from 14% in 1995. Individuals are pushing back their retirement age both because they need more time to save and because they enjoy many aspects of their jobs. Three-quarters (76%) of employees say they will continue working past retirement age. Only 19 percent of those surveyed plan to completely stop working at retirement age by choice." • We have 216 members between the ages of 70 and 79, which is the average age of members of senior centers according to the National Institute of Senior Center. We also have 28 members who are 90 years and over. The oldest is 95, and he plays table tennis weekly, while his 90 -year-old sweetie is in exercise class. • Some of the new members are from Community Access, a program for special needs people. They come for bingo and even line dance and feel welcome. The program managers like the activities we offer because several of their folks can take part. Numbers That Count... July August September Total Attendance 2,109 2,502 2,371 Billiards Room Participants 406 506 467 New Members 61 for the whole quarter 4 Spokane 1SValley PUBLIC WORKS DEPARTMENT MONTHLY REPORT October 2016 AGREEMENTS FOR SERVICES ADOPTED AND IN OPERATION * Budget estimates ** Does not include October 2016 — waiting on invoices Contract Name Contractor Contract Amount Total Expended of Contract Expended Street Maintenance Poe Asphalt $1,366,663.00 $1,269,553.80 92.89% Street Sweeping AAA Sweeping $490,200.00 $386,755.68 78.90% Storm Drain Cleaning AAA Sweeping $189,990.00 $140,555.27 73.98% Snow Removal Poe Asphalt $70,000.00 $22,444.34 32.06% Landscaping Senske $61,178.00 $53,170.83 86.91% Weed Spraying Spokane Pro Care $19,400.00 $11,085.72 57.14% Emergency Traffic Control Senske $10,000.00 $2,713.13 27.13% Litter and Weed Control Geiger Work Crew $60,000.00 $37,480.60 62.47% State Highway Maintenance WSDOT $265,000.00 $168,032.38 63.41% Traffic Signals, Signs, Striping Spokane County $632,000.00 $488,874.78 77.35% Dead Animal Control Mike Pederson $20,000.00 $9,740.00 48.70% ** ** ** ** * ** ** ** * 120 100 80 60 40 20 Citizen Requests for Public Works - October 2016 - Waiting = 30 days+ _L_11■■M-_.I`_11 V Total Req Misc DeadLand- Animal Rmvl Gravel Shldring Illicit Dischg scaping ROW Rpt Pothole Road- way Hazard Sign & Signal Request Storm Drain / Erosion Street Sweep- ing Traffic Submitted 105 22 12 3 1 4 4 15 9 12 8 15 In Progress 0 2 0 2 0 1 1 0 0 4 3 0 Waiting 0 0 0 0 0 0 0 0 0 1 0 0 Resolved 0 20 12 1 1 3 3 15 9 6 5 15 *Information in bold indicates updates 1 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.qov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.orq/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STREET MAINTENANCE ACTIVITY The following is a summary of Public Works/Contractor maintenance activities in the City of Spokane Valley for October 2016: • AAA Sweeping continued with arterial maintenance sweeping and began Residential Fall Sweep on October 20th. • AAA Sweeping Vactor Contract - cleaned drywells, catch basins and sidewalk inlets. • Geiger Work Crew mowing dryland grass areas, litter cleanup and cleaned Chester Creek. • Poe Asphalt completed asphalt repairs on Argonne, Sharpe, Blake, Desmet, Sunnyvale, 10th, David and Residential Overlays on Pierce, Skipworth and Glenn. • Installed conduit along Dartmouth for future fiber to the new City Hall. STORMWATER UTILITY The following is a summary of Stormwater Utility activities in the City of Spokane Valley for October 2016: • Substantially completed construction of improvements at Bates, Rego, and Wilbur roads. • Continued work on EW Effectiveness Study Development • Continued response to July 22 rain event • Provided cost estimate of storm drainage improvements for a 2017 paving project. • Applied for (3) Ecology Grants to support the Stormwater CIP for 2017-2022 (see Planning & Grants section of this report) • Began reevaluation of stormwater action request list for small works and maintenance projects in 2017 and 2018. *Information in bold indicates updates 2 CAPITAL PROJECTS Sicokane Val ley Public Works Projects Monthly Summary - Design & Construction October -2016 Street Projects 0141 Sullivan & Euclid PCC FHWA - STP(U) 01/20/16 10/14/16 94 0 12/31/17 $ 2,330,475 0155 Sullivan Rd W Bridge Replacement #4508 FHWA - BR 06/27/14 07/18/14 100 87 12/15/16 $ 15,833,333 0166 Pines Rd.(SR27) & Grace Ave. Int Safety HSIP 01/22/17 02/13/17 95 0 10/01/17 $ 733,086 0201 ITS Infill Project- Phase 1 FHWA- CMAQ 07/29/16 08/19/16 100 0 8/31/17 $ 350,402 0239 Bowdish Rd & 11th Ave. Sidewalk TIB- SP 03/03/17 03/17/17 90 0 12/31/17 $ 536,342 0249 Sullivan & Wellesley Intersection Improv FHWA - STP(U) 0 0 12/31/19 $ 1,370,000 0250 9th Ave Sidewalk - Raymond to University STA - FTA/NF 0 0 12/31/17 $ 240,000 0251 Euclid Avenue Reconstruction Project COSV COSV 0 0 12/31/17 $ 1,800,000 Street Preservation Projects 0226 Appleway Resurfacing, Park to Dishman Mi FHWA - STP(U) 08/05/16 08/19/16 100 90 12/31/16 $ 1,190,000 0235 NB Sullivan Rd. Pres (Spo Rvr-Flora Pit) COSV N/A N/A 33 0 10/31/16 $ 65,834 0240 Saltese Road Preservation Project COSV 03/17/17 03/03/17 15 0 12/31/17 $ 920,000 0248 Sprague Street Pres - Sullivan to Corbin FHWA - STP(U) 0 0 12/31/19 $ 1,770,000 Traffic Projects 0167 Citywide Safety Improvements HSIP 07/31/15 08/21/15 100 90 12/31/16 $ 503,424 0222 Citywide Reflective Signal Back Plates HSIP N/A N/A 0 0 03/01/19 $ 81,000 Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen FHWA - STP(U) 09/30/16 10/28/16 100 0 12/31/17 $ 2,134,057 0237 Appleway Trail - Sullivan to Corbin COSV 03/03/17 03/24/17 5 0 12/31/17 $ 2,130,000 Design Bid Estimated Total Project Proposed Open % Complete Construction Project # Design & Construction Projects Funding Ad Date Date PE I CN Completion Cost Street Projects 0141 Sullivan & Euclid PCC FHWA - STP(U) 01/20/16 10/14/16 94 0 12/31/17 $ 2,330,475 0155 Sullivan Rd W Bridge Replacement #4508 FHWA - BR 06/27/14 07/18/14 100 87 12/15/16 $ 15,833,333 0166 Pines Rd.(SR27) & Grace Ave. Int Safety HSIP 01/22/17 02/13/17 95 0 10/01/17 $ 733,086 0201 ITS Infill Project- Phase 1 FHWA- CMAQ 07/29/16 08/19/16 100 0 8/31/17 $ 350,402 0239 Bowdish Rd & 11th Ave. Sidewalk TIB- SP 03/03/17 03/17/17 90 0 12/31/17 $ 536,342 0249 Sullivan & Wellesley Intersection Improv FHWA - STP(U) 0 0 12/31/19 $ 1,370,000 0250 9th Ave Sidewalk - Raymond to University STA - FTA/NF 0 0 12/31/17 $ 240,000 0251 Euclid Avenue Reconstruction Project COSV COSV 0 0 12/31/17 $ 1,800,000 Street Preservation Projects 0226 Appleway Resurfacing, Park to Dishman Mi FHWA - STP(U) 08/05/16 08/19/16 100 90 12/31/16 $ 1,190,000 0235 NB Sullivan Rd. Pres (Spo Rvr-Flora Pit) COSV N/A N/A 33 0 10/31/16 $ 65,834 0240 Saltese Road Preservation Project COSV 03/17/17 03/03/17 15 0 12/31/17 $ 920,000 0248 Sprague Street Pres - Sullivan to Corbin FHWA - STP(U) 0 0 12/31/19 $ 1,770,000 Traffic Projects 0167 Citywide Safety Improvements HSIP 07/31/15 08/21/15 100 90 12/31/16 $ 503,424 0222 Citywide Reflective Signal Back Plates HSIP N/A N/A 0 0 03/01/19 $ 81,000 Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen FHWA - STP(U) 09/30/16 10/28/16 100 0 12/31/17 $ 2,134,057 0237 Appleway Trail - Sullivan to Corbin COSV 03/03/17 03/24/17 5 0 12/31/17 $ 2,130,000 Street Projects 0123 Mission Ave - Flora to Barker FHWA - STP(U) 08/15/15 0142 Broadway @ Argonne/Mullan FHWA - STP(U) 08/31/16 0143 Barker Rd/BNSF Grade Separation FMSIB 0205 Sprague/Barker Intersection Improvement COSV 12/31/16 0223 Pines Rd Underpass @ BNSF &Trent COSV 0247 8th & Carnahan Intersection Improvements Street Preservation Projects 0252 Argonne Resurfacing: Broadway to Indiana 15 90 0 5 0 0 0 $ 917,700 276,301 720,000 51,619 510,000 250,000 Stormwater Projects 0193 Effectiveness Study Dept of Ecology 06/30/17 65 ' 06/30/17 $ 600,000 0198 Sprague, Park to University LID Dept of Ecology 03/01/18 30 ' 12/31/19 $ 20,000 0199 Havana -Yale Diversion Dept of Ecology 10/31/16 35 ' 10/31/17 $ 20,000 0200 Ponderosa Surface Water Diversion Dept of Ecology 10/31/16 35 ' 10/31/17 $ 20,000 *Information in bold indicates updates 3 Design Estimated Total Project Complete % Complete Construction Project # Design Only Projects Funding Date PE Completion Cost Street Projects 0123 Mission Ave - Flora to Barker FHWA - STP(U) 08/15/15 0142 Broadway @ Argonne/Mullan FHWA - STP(U) 08/31/16 0143 Barker Rd/BNSF Grade Separation FMSIB 0205 Sprague/Barker Intersection Improvement COSV 12/31/16 0223 Pines Rd Underpass @ BNSF &Trent COSV 0247 8th & Carnahan Intersection Improvements Street Preservation Projects 0252 Argonne Resurfacing: Broadway to Indiana 15 90 0 5 0 0 0 $ 917,700 276,301 720,000 51,619 510,000 250,000 Stormwater Projects 0193 Effectiveness Study Dept of Ecology 06/30/17 65 ' 06/30/17 $ 600,000 0198 Sprague, Park to University LID Dept of Ecology 03/01/18 30 ' 12/31/19 $ 20,000 0199 Havana -Yale Diversion Dept of Ecology 10/31/16 35 ' 10/31/17 $ 20,000 0200 Ponderosa Surface Water Diversion Dept of Ecology 10/31/16 35 ' 10/31/17 $ 20,000 *Information in bold indicates updates 3 TRAFFIC CIP Projects Staff continues to coordinate with traffic related design and study items as part of CIP projects. The installation of countdown pedestrian timers at traffic signals is on-going (weather permitting). The sign upgrades and bicycle route installations are underway (weather permitting) and mostly complete. Pavement markings are being refreshed throughout the City in October (weather permitting). Specific Studies Staff is coordinating with WSDOT on the North Spokane Corridor (NSC) IJR. Development Projects Reviewing traffic impact studies and letters for several projects and assisting Development Engineering with the Comprehensive Plan Update. PLANNING AND GRANTS Ecology FY18 Stormwater Water Quality Funding Program In August 2016, Ecology announced the opening of the combined financial assistance funding program. Each year, Ecology awards grants and loans on a competitive basis to implement high priority water quality projects throughout Washington State. The anticipated request from Ecology for the State Fiscal Year 2018 funding is: $100M in loans, $30M in SFAP Grants, $30M in Centennial Grants, and $1.6M in Section 319 Grants. The final budget determination is up to the governor and the legislature. The earliest that funding would be available under this call is July 1, 2017. Staff evaluated the grant criteria and identified several projects that are anticipated to score well and have a high potential to receive funding. Staff reviewed the previously approved 2016-2022 CIP, the proposed 2017-2022 CIP, areas that are continual maintenance problems, complaints, and current regulation to identify projects. Projects were presented to the City Council and on October 11, 2016 the Acting City Manager was authorized to apply for three Stormwater Financial Assistance Program projects: Project Name Total Estimated Cost Grant Request Estimated Match Stormwater Financial Assistance Program (SFAP) ($'sin 1,000's) Spokane County Regional Decant Facility Canopy $600 $450 $150 Appleway Improvements, Farr to University $1,100 $490 $610 Diversions: Havana, Ponderosa, Dishman-Mica, 14th, 8th $980 $735 $245 Grant applications were submitted by the October 21, 2016 deadline. Safe Routes to School (SRTS) and Pedestrian & Bicycle Program WSDOT issued a Call for projects for the statewide Pedestrian and Bicycle and the Safe Routes to School grant programs and the City submitted five projects in May, 2016. The projects submitted at that time were: *Information in bold indicates updates 4 Pedestrian and Bicycle Program • Indiana Ave Sidewalk Project, Pines (SR -27) to STA Park & Ride Safe Routes to School • 16th Ave Street Lighting Project, Dishman Mica to University • Mission Ave Street Lighting Project, Vercler to Sullivan • Wellesley Sidewalk Project (north side only), McDonald to Evergreen • Citywide School Zone Crossing Beacons (12 Locations) In early September, WSDOT requested city staff to accompany WSDOT Local Programs staff to review City applications making the short list. All five projects the City submitted were short listed. A field review was conducted on September 20, 2016. WSDOT staff said the purpose of their visit was to review the grant application in the field, ask questions, comment, and discuss project details with the City. After the field review, WSDOT gave the City time to revise the grant applications to refine the scope and update the project costs. The City plans to resubmit grant applications by the October 7, 2016 deadline. City staff resubmitted updated grant applications by the October 7, 2016 deadline. No significant changes were made to the original applications except for on the Mission Ave Street Lighting Project, Vercler to Sullivan. WSDOT staff evaluated the midblock crossing to the hospital across Mission Avenue just west of Vercler Road. They asked staff to evaluate the crosswalk location, move if necessary, add pedestrian ramps on each end of the crossing (the crosswalk currently terminates at a 6" curb on the south side, possibly add flashing traffic crossing devices, illuminate the crossing, add a pedestrian island for refuge if required, etc. Staff conducted the study at the midblock crossing and determined that the crosswalk and ramps should be moved further south, add a pedestrian refuge island and RRFB assemblies in advance of the crossing, and include new street lighting to illuminate the crossing. These upgrades would add about $130,000 to the project. These projects require no match so the added cost to the Mission Ave Street Lighting Project, Vercler to Sullivan will not require any additional match. Community Development Block Grants (CDBG) Capital Programs and Community & Economic Development staff continued to scope out potential sidewalk projects for the upcoming CDBG Call for Projects. This year, staff identified projects a little earlier so an open house soliciting neighborhood comment would be received before presenting the projects to the City Council and ultimately prior to submitting grant applications to Spokane County for these funds. An open house was conducted on October 5, 2016 from 5 - 7 pm. On October 25th, 2016 a Public Hearing was held in Council Chambers and two projects were approved for CDBG application submittal. These projects were: # Proposed CDBG Sidewalk Projects Estimated Costs 1 8th Ave — Dickey to Thierman (north side) 1 a 8th Ave — Eastern to Thierman (Project Alternate) 2 Mission Ave — Bates to Union (north side) $522,000 $348,000 $285,000 Final grant applications are due November 12, 2016 *Information in bold indicates updates 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 22, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Street and Stormwater Maintenance Contract Renewal — 2017 Option Year GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Motion to authorize finalization and execution of the Street and Stormwater Maintenance Contract on 10/14/2014; . Approval of 2016 option year on 12/08/2015. BACKGROUND: This contract consists of asphalt repair, roadway shoulder repair and grading, gravel road grading, crack sealing, sidewalk and path repair, guardrail repair, fencing repair, drainage structure repair and installation, curb, gutter and inlet repair and installation, and other related work. City staff prepared a Request for Bids in 2014. The City received four bids and Poe Asphalt was the low bidder. The 2017 option year will be the second of four option years that may be exercised by the City. Per the contract specifications, the hourly labor rates will change based on the prevailing wage changes. Prevailing wages are required on this contract as the work is considered a "Public Work." The increases in prevailing wage range from 0.00%-4.63% ($0.00-$1.82 per hour) based on the specific classification. We estimate the increases in hourly labor rates will increase from $428,000 to $439,000 (reflecting a 2.57% increase). We are not requesting an increase in the total contract amount to cover this $11,000 increase in labor costs as we plan to simply adjust the work plan accordingly. Equipment and material rates stay constant for each option year exercised. Poe has provided a good level of service throughout the 2016 contract year and staff recommends exercising the 2017 option year contract. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: Information only BUDGET/FINANCIAL IMPACTS: This contract will be funded by the approved 2017 Budget STAFF CONTACT: Eric P. Guth, Public Works Director ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 22, 2016 Check all that apply: ❑ consent ❑ old business information ❑ admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Street Sweeping Service Contract — 2017 Option year GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Motion on 12/08/2015 to extend the Street Sweeping Services contract for 2016. BACKGROUND: In 2015, City staff prepared a Request for Bid for Street Sweeping Services. One bid was received and that was from AAA Sweeping. The proposal was reviewed by staff and found to be responsible and acceptable. This contract may be extended up to four additional one year terms if mutually agreed by both parties. This will be the second of four terms that may be exercised by the City. Upon request by the Contractor, contract specifications note that the City and Contractor may negotiate a rate increase for each option year exercised but shall not be increased or decreased by more than the percent change in the Consumer Price Index for All Urban Consumers (CPI -U) or 3%, whichever is smaller. The CPI -U is 1.5% for this period. The Contractor requested the 1.5% rate increased based on the following items: • A CPI -U increase of 1.5%. • Prevailing wage rates will increase an average of 3.68% for the five worker classifications. • Health insurance rates are projected to increase 15-20%. Staff is not requesting an increase in the total contract amount to cover this increase in service costs as we plan to simply adjust the work plan accordingly. AAA Sweeping has provided a good level of service throughout the 2016 contract year and staff recommends exercising the 2017 option year contract and the 1.5% rate increase. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: Information only at this point in time, however Staff will return with a follow-up agenda item on December 13 for a motion approval consideration. BUDGET/FINANCIAL IMPACTS: This contract will be funded by the approved 2017 Budget STAFF CONTACT: Eric P. Guth, Public Works Director ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 22, 2016 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Barker Road/BNSF Grade Separation Project #0143 — Final Design Contract with David Evans & Associates GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Adopted the 2016-2021 Six Year Transportation Improvement Program (TIP), which included this project. Admin Report on April 5, 2016 on use of Federal Earmark funds for final design; Info RCA on project status, November 8, 2016; Administrative Report on project status, November 15, 2016. BACKGROUND: Based on approval from Council, staff issued a Request for Qualifications for Engineering Design Services for the Barker Road/BNSF Grade Separation Project #0143. Two proposals were received; one from the joint team of David Evans & Associates (DEA)/HDR and one from KPFF. Staff held consultant interviews on August 31, 2016. The selection committee unanimously selected the DEA/HDR team as the most highly qualified firm for this project. Staff worked with the consultant team on the development of the attached scope of work. This scope of work will provide for much of the preliminary design work (to approximately 50%) and coordination with the Washington State Department of Transportation (WSDOT) and the Burlington Northern Santa Fe Railroad (BNSF). The estimated cost for this scope of work is approximately $1.3 million. OPTIONS: Information only. RECOMMENDED ACTION OR MOTION: Information only. BUDGET/FINANCIAL IMPACTS: An additional $600,000 in REET funds is proposed to be added to the $720,000 federal earmark funds for the final design effort. STAFF CONTACT: Steve M. Worley, P.E. — Capital Improvement Program Manager Eric Guth, P.E. — Public Works Director ATTACHMENTS: Barker Road/BNSF Grade Separation Project No. 0143, Phase I — Design Services Draft Scope of Work Exhibit A Spokane , . Valley City of Spokane Valley, WA Barker Road/BNSF Grade Separation Project No. 0143 Phase I — Design Services DRAFT Scope of Services Prepared by: David Evans and Associates, Inc. 908 North Howard Street, Suite 300 Spokane, WA 99201 qi4=1 In association with HDR Engineering, Inc. October 20, 2016 Table of Contents PROJECT DESCRIPTION, DESIGN CRITERIA, AND DELIVERABLES 1 A. Project 1)e.cription 1 13, Protect Coordination 1 C. Desi i11 (riteria 1 D, Project Deti \ crahtes ttild SCI1rdLIIe 2 E. Information. Re.ponsihilitics. anal Services Prcnicled H. the CLIENT 3 F, (IeleIl Project As.umptil111, 3 O, (lianyc \ianaye[neu 4 - TASK 1.0 PROJECT MANAGEMENT AND QUALITY CONTROL 4 1.1 Project \latittyentel[ 4 1.2 ]'rojcct\\ lie :L]hI Project Setup 4 1.3 Suhcunsullanl ALrectne rs :nn[ (e ordination 4 1.4 Prepare Prclject Notebooks 4 1.5 Project ()tlalil\ Management flan 4 1.6 I)c\eI p Prpjeet (I'[) Seltcdule and Updates 5 1.7 \lonllll\ Progress Report.:Ind invoices 5 1.8Project ]rain \lceliiiii.incl Council ivleetingPresentations- 5 1,9 OWilil\ ( 011[11] [Qutlli[V Assurance Review 6 TASK 2.0 CAPACITY JUSTIFICATION REPORT 7 2.1 Capacity Justification Report 7 TASK 3.0 CORRIDOR INVENTORY / DATA COLLECTION 7 3.1 Obtain .-1.-13LRIU and Contract flan Documents 7 3.2 .as.clnhle Applicahlc I)esip Standards and Policies 7 3.3 l pc[n[e Verify lin \ironntental ',Hid Land 1:,c Constraints 7 3.4 \ erik Existing Corridor L ili[ici and I)c\clop l tilil\ Conflict Matrix (by CLIENT) 7 3.5 Site Visits to Obtain Additional 1ntbrmation as Needed TASK 4.0 GEOTECHNICAL ENGINEERING 10 TASK 5.0 CONFIRM PLANNING FRAMEWORK FOR THE PROJECT (CLIENT AND WSDOT) 14 TASK 6.0 TRAFFIC MODELING AND ANALYSIS 14 6.1 Traffic Volumes Data Collection 14 6.2 1)e\clop Panlcet \1.:...1> : itil Assumpttonl. Document 15 6.3 Tra%el Demand I-cr.w..,'.i:1 1:: A1\1 :c.,l\1 I'..,Ik I [ours 15 6.4 Operational Asscs,i::cn: of St ud\ I :[.: <e i•.:., :: Li S;.lain Corridors in AM and PM Peak Hours (including \+ca\ nig. i OS. :i ,l ,l...uing) 15 6.5 Collision Ii.tun 1-.\..ltia[:otl - I-.\;I1ua,c S.,(.:.:I.-I.:\ of the Intersections and Roadways 16 6.6 Intersection Contrail \n:Il.,`., for 1'r.•jec' Inter,..nuns 16 6.7 I)rali 1 raffic Operational .\ nal \-as itepairt 16 6.8 Final Iraffle Operational An:II\,is Report 15 TASK 7.0 PUBLIC INVOLVEMENT PROGRAM 15 7.1 Public O'. -,ell Hon, ... 15 7.2 I'n:,rdr:_. O.0. (.,n:..e1 \].:..incs 16 TASK 8.0 NEPA DOCUMENTATION 16 8.1 Environmental Studies 16 8.2 Environmental 1'eelulica[ Memoranda 20 8,3 NEPA Categorical F.\eln.ion Documentation WCEI)1 Form 20 TASK 9.0 SURVEYING 20 9.1 Develop Control Network 20 City of Spokane Valley Page i Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 9.2 Aerial LiD.AK (ollction 22 9.3 Perform Bounden-, Ri ht-of-11'aV Surveying 23 9.4 1'rep:[rc Final Base Mapping Products 24 TASK 10.0 ALTERNATIVES ANALYSIS - INTERCHANGE AND BRIDGE CONFIGURATION 24 1Q,1 1)c\elop .AItcrnati\c .Ali nalcn[, - 1nterch:tnee and Bridge Alternatives 24 1112 F.\ 11ua[c .\hern:um. es Hall—Lc Impacts 25 10.3 l)c lop .-Ilcrnati\e Costs 25 10,4 l)c lop an .allernati\ cs Evaluation \latrix 25 10.5 Develop Alternatives Evaluation Report 25 TASK 11.0 BNSF COORDINATION AND SUBMITTALS 26 11,1 Prep.:rc Iciiil i:ir_ f:)ccup:urc, .Application & S:11«:i flan 26 11,2- 131\' - 1);_s: I'lias.2.\ Package (i incept Railroad Suhn[i[tal) 26 11,3 13\Si I).,. . I'Ia[.c 13 1'ackrrgc 1 (1 Railroad Suhn[i[talj 26 TASK 12,0 PRELIMINARY STRUCTURES AND DESIGN APPROVAL 27 12.1 Reline 131 2,0Design I cpocal Sections 11)cle[Cd1 27 17.2 Reline 131 ;[) Design SR 299 and Interchange Ramp Plans (Deleted) 27 12.3 Reline 131 \ ;11 Oc.iim Lncnl Ro:[tl„ to Plans (I)cleted) 27 12.4 Reline 13 1 \ X11 Design 1.blit}' Plans 1I)eletcd) 27 12,5 Reline H 1 \ ;11 Design Pavement ( hannelization Plans (Deleted) 27 12,6 Prepare 13rdlge and 11 :[Il Structure., 1 ,pe .Alrern:[tr,es Analysis 27 12,7 Prepare 13ridgc Ptel:min:u-, Plan 16 H[ iclge .hee[.,1 28 12,8 Prepare ( L1.1 Fstiu[ates [in Relined 1311 zo 0)csien (Deleted) 28 12,9 Suhn[it Relined E31 \ `11 1)e,i'en Package iDeleted) 28 12.10 Rclinct] 131 \ 91 Desnzu Re, ic„ \Iceti]]g 1: Deleted) 28 12.11 Prepare Basi, of Design \1e[ntx-andutr7 28 12.12 Design .ippro,.al \len[;n:rnd[un 29 TASK 13.0 INTERMEDIATE DESIGN DOCUMENTS 30 13.1 Develop Index/Vicinity Map 12 shects1 30 13.2 Dc“clip Rradw:n Typical Sccl : r:, • ,Ircc[, Irr : c":e:. ticc[ion.i 30 13.3 Oc..clop P:\cincnt <[rtd 1— tcili .hen[ .al Den[, li[i,• I';.in., [Future Si a' -n -n';il 1_ rcernent) 30 13.4 1nlercl[:u[ c flan., ldr.\pprtnal1; .ltec'ts1 30 13.5 I)c\ clop Road \\:i\ P:n ing Plan and Profile SI[ec[, i 6_2 ,I:c ',,i 30 13.6 Dc..clop [)raimnze Plans iii- SR 290 and [meal h.:ath :ns i:6 sheets) 31 13.7 F1vdr:aulie Report 31 13,8 Dc. clop 1 Itanneliratiun, Pan einem \larking. Signing. and Sign Structure flans (222 slteelS) 32 13.9 Inlersee(1 t11 Control Plans 1') .Iteets1 32 13,10 1)e%. clop \lain.tenance of "l r:[i[ie 1 \1OT) Plans (15 sheets) 33 13,11 I)c clop I Iuminatiun Design anti Plan, 1 Fnttne Supplemental .i reentent) 33 13.12 I)e�clop E'rclimin:u 1. tiIit, Plans IFuture .Supplemental -Agreement) 33 13.13 I)e�clip Bridge Slicer.l 1 sI[cct.i 33 13,14 De clop Detail Sheets 1 Future Supplemental .aleetnent) 35 13.15 I'reparc Itemized ()H:uuit\ Takeoff Anil Cost F,lirnate 35 13.16 ([niipile and Suh[>>it ]nlcrnicdiate Deign I':rckae 35 13.17 Intermediate Design Re,ic, Nle:21Lin2 35 TASK 14,0 RIGHT-OF-WAY AND LIMITED ACCESS ACQUISITION DOCUMENTS (FUTURE SUPPLEMENTAL AGREEMENT) 36 TASK 15,0 APPRAISE AND ACQUIRE RIGHT-OF-WAY AND LIMITED ACCESS (FUTURE SUPPLEMENTAL AGREEMENT) 36 TASK 16,0 TEMPORARY PROJECT CLOSEOUT 36 TASK 17,0 FINAL DESIGN (FUTURE SUPPLEMENTAL AGREEMENT) 36 TASK 18,0 PS&E PREPARATION AND SUBMITTAL (FUTURE SUPPLEMENTAL AGREEMENT) 36 City of Spokane Valley Page ii Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 PROJECT DESCRIPTION, DESIGN CRITERIA, AND DELIVERABLES A. Project Description The objective of this project is to develop a grade separated facility at the intersection of Barker Road and the BNSF Railway railroad tracks, and an interchange at the intersection of Barker Road and SR 290 (E Trent Avenue). Other major works associated with this project include, realignment of East Wellesley Avenue, removal of the two existing Wellesley Avenue bridges over BNSF Railway tracks and SR 290, and closing the Flora/BNSF Railway at -grade intersection in the City of Spokane Valley, Washington. The design development will expand on the Concept Design and 30% BTV Plans prepared as part of the Bridging the Valley project completed in 2004. The project goals include: • Position the project to obtain future grant funding for right-of-way acquisition and construction. • Remove the existing at -grade railroad crossings at Barker Road and Flora Road • Provide a grade separated interchange at the Barker Road/SR 290 intersection • Provide improved access to the industrial/commercial properties to the south and the residential properties to the north of SR 290 and the BNSF Railway corridor. • Improve safety within the project limits • Limit right-of-way acquisition • Improve mobility on SR 290 • Identify and implement Practical Design Solutions on the already proposed 30% BTV Design Plans • Achieve public support and endorsement B. Project Coordination This scope of work uses the following references for project team members: • CLIENT or the City = City of Spokane Valley - Project Sponsor and owner of facilities within City of Spokane Valley rights-of-way. • BNSF = BNSF Railway (Major Project Stakeholder) • WSDOT = Washington State Department of Transportation - Project coordination with review authority, and owner of facilities within State rights-of-way (Major Project Stakeholder). • CONSULTANT or DEA = David Evans and Associates, Inc. (Prime Consultant on the project) • HDR = HDR Engineering, Inc. Engineering (Major Transportation subconsultant to DEA) • CONSULTANT Team = DEA and HDR • GE = GeoEngineers Inc. (Geotechnical Engineering subconsultant to DEA) • HRA = Historical Research Associates, Inc. (Cultural Resources subconsultant to DEA) • GeoTerra = Aerial Photogrammetric Survey provider C. Design Criteria As part of the design effort on this project, design criteria will be developed and approved by the CLIENT, WSDOT, and BNSF Railway. When developing design criteria, the City's standards will govern within City's rights-of-way, WSDOT standards will govern within State rights-of-way, and BNSF's requirements will additionally be met for portions of the project within it's rights-of-way. Additionally, the following publications, standards and guidelines will be used: City of Spokane Valley Page 1 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • WSDOT's Local Agency Guidelines (LAG) Manual, April 2016 • AASHTO's "A Policy on Geometric Design of Highways and Streets" 2011 • AASHTO Roadside Design Guide 2011 • AASHTO LRFD Bridge Design Specifications, 7th Edition 2014 with current Interims • AASHTO Guide Specifications for LRFD Seismic Bridge Design, 2nd Edition, 2011. • Manual of Uniform Traffic Control Devices (MUTCD), 2009, with Revisions 1 and 2, May 2012 • WSDOT Design Manual, July 2016. • WSDOT Highway Runoff Manual, 2014 • WSDOT Hydraulic Manual, January 2015 • WSDOT Bridge Design Manual LRFD, June 2016. • WSDOT Geotechnical Design Manual, May, 2015. • WSDOT Temporary Erosion and Sediment Control Manual, April 2014 • Spokane Regional Stormwater Manual, April 2008 • Hydraulic Engineering Circular No. 22, Third Edition, September 2009 • WSDOT Standard Plans. • WSDOT Standard Specifications. • Union Pacific Railroad — BNSF Railway Guidelines for Railroad Grade Separation Projects, May, 2016 D. Project Deliverables and Schedule Task 2016 - 2017 Project management and Quality Control November, 2016 — December, 2017 CLIENT and WSDOT Coordination November, 2016 - December, 2017 Corridor Inventory and Data Collection November, December 2016 Design Surveying January, 2016 Geotechnical Borings January, 2016 BNSF ROE, Design Exception Meeting January, 2016 Confirm Planning Framework December, 2016 Traffic Modeling and Analysis November, 2016 to February, 2017 Public Involvement Tasks January, 2017 to October, 2017 NEPA Documentation November, 2016 to September, 2017 Interchange and Bridge Alternatives Analysis November, 2016 to February, 2017 BNSF Design Phase A Review February, 2017 Basis of Design Memorandum February, 2017 WSDOT Preliminary Bridge Plans Approval April, 2017 Design Approval Memorandum May, 2017 Channelization Plans for WSDOT Approval August, 2017 BNSF Design Phase B Review September, 2017 Intermediate Plans and Estimate Complete September, 2017 Final BNSF Design Phase B Review October, 2017 City of Spokane Valley Barker Road/BNSF Grade Separation Page 2 Scope of Services October 20, 2016 E. Information, Responsibilities, and Services Provided by the CLIENT The following existing information will be provided by the CLIENT and WSDOT. This is not intended to be an exhaustive list and additional data to be provided by the CLIENT and WSDOT are included throughout the scope of work: • Roadway and utility as -built drawings for adjacent or related projects as are currently available. • Utility meeting minutes from utility coordination meetings • Geotechnical data, boring logs, and as -built drawings showing geotechnical information as are currently available. • Conceptual pavement structural section recommendations based on other area projects (for cost estimating purposes). • Conceptual storm water infiltration rate recommendations based on other area projects (for conceptual storm water management design) • Any available recent ADT data at the locations as identified in the scope will be provided by the CLIENT and appropriately supplemented by counts to meet the requirements set forth in this scope. • Crash data as identified in the scope • Existing right-of-way or plat maps for the project area • Existing right-of-way plans for the project area • Existing aerial photographs F. General Project Assumptions This Scope of Services is based upon certain assumptions and exclusions, identified below and under specific tasks. The following assumptions were used in the development of this scope of services: • LAG Manual Guidelines will be consulted to determine whether WSDOT specifications will govern different aspects of the design or if the City's supplemental specifications and/or special provisions are appropriate. Where possible, the City's requirements will govern. • WSDOT bid items will be used for all items on the project. • WSDOT will review and approve project elements that could impact SR -290. • MicroStation© Version 8i, SELECTSeries 3 will be utilized on the project. • WSDOT workspace will be utilized but plan sheets will bear the CLIENT's Title Block • InRoads© Version 8i, SELECTSeries 2 will be utilized as the project's design platform. • Bentley StormCAD, FlowMaster, CivilStorm, and/or other hydrologic and hydraulic software will be utilized for drainage design • AGI32 software will be used for illumination design • MS Excel will be utilized for spreadsheets. • MS Word will be utilized for word processing. • MS Project will be utilized for scheduling. • MS Power Point will be utilized for presentations. • Synchro version 9 will be used for stop -controlled and signalized intersection operational analysis as well as signal timing optimization. Sidra version 5.x will be used for alterative intersection control operational analysis (if needed). Highway Capacity Software version HCS2010 will be used for the operational analysis of merge and diverge locations. VISSIM software will be used for micro -simulation analysis. VISUM will be used for travel demand forecasting as provided by SRTC. City of Spokane Valley Page 3 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • AutoTurn for MicroStation© Version 8i will be utilized to evaluate vehicle turning movements. • ESRI ArcGIS products will be used for the processing and presentation of geospatial information. • Construction bid estimates and other opinions of cost and schedule are estimates. Therefore, CONSULTANT Team makes no warranty that actual project costs, financial aspects, economic feasibility, or schedules will not vary from CONSULTANT Team's opinions, analyses, projections or estimates. G. Change Management This is a cost plus fixed fee contract with a not to exceed maximum. If the scope of work increases or decreases as it relates to the following scope of work, then an adjustment to the associated fees and delivery schedule will be implemented once the CLIENT and the CONSULTANT mutually agree on the terms of the change and an agreement to formalize the terms is executed. Task 1.0 PROJECT MANAGEMENT AND QUALITY CONTROL 1.1 Project Management Project management will be on-going during the course of the project. The project manager will maintain communication with the CLIENT, WSDOT, and BNSF and will monitor the project's scope, schedule, and budget, will coordinate and communicate with the project's subconsultants, and other similar project management tasks. ASSUMPTION • For purposes of this scope it is assumed that project management will require 20 hours per month. 12 ProjectWise and Project Setup DEA and HDR will set up project files. This will include setting up budget tracking spreadsheets, plan storage areas, preparing the project's fmancial files, and the project's electronic and hard copy technical filing system. This will also include setting up ProjectWise for the ease of data storage and transfer between all team members: CONSULTANT, CLIENT, WSDOT, BNSF, etc. and preparing file storage and access instructions/protocols. ASSUMPTION • DEA will house the project files on its ProjectWise Server and provide access to the other consultants, CLIENT, WSDOT, and others, as appropriate. 1.3 Subconsultant Agreements and Coordination DEA will prepare subconsultant agreements for HDR, GE, HRA, and GeoTerra. This will include developing the draft of the subconsultant agreement, having management from each firm review the agreement, then issuing and executing the final agreements. 1.4 Prepare Project Notebooks DEA will prepare project notebooks for team members (CLIENT, WSDOT, subconsultants, DEA) that include project contact information, the project's work breakdown structure (WBS) codes for invoicing, the electronic filing structure on DEA's ProjectWise server, the negotiated scope of work and labor spreadsheet, the project's Critical Path Diagram (CPD) schedule, the project's Quality Management Plan, and other pertinent data. The notebook will be updated periodically as approvals are granted and pertinent data becomes available. 1.5 Project Quality Management Plan DEA will prepare a Project Specific Quality Management Plan. The Plan will identify the Quality Management Team, procedures that will be used for quality assurance and quality control, the schedule of City of Spokane Valley Page 4 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 quality management tasks, and quality control protocol that will be followed. The plan will be submitted to the CLIENT and WSDOT for review and approval. 1.6 Develop Project CPD Schedule and Updates DEA will prepare a schedule in Microsoft Project. The project team will use the schedule, which will be updated monthly with actual milestone achievements, to check the budget, staffing levels, and where the deliverable schedule might be affected. These tools will be used to adjust staff assignments so that schedule and fee commitments are met. Project team meetings will enforce the schedule and hold team members accountable for progress on their components of the project. Schedule updates will be submitted monthly to the CLIENT as part of the invoice package. DELIVERABLES • Project Schedule • Monthly Project Schedule updates • Quality Management Plan • Project Notebooks • Access to ProjectWise 1,7 Monthly Progress Reports and Invoices The CONSULTANT Team will provide monthly progress reports and invoices in accordance with the CLIENT' s standard procedures. DEA will coordinate the first invoice so that the format is acceptable to the CLIENT. Each progress report and invoice package will include the CONSULTANT Team's invoice showing all labor and direct expenses included for the period, the monthly progress report, and full documentation of labor hours and direct expenses charged for the period for DEA and each subconsultant. A total of 11 progress report and invoice packages (November 2016 to October 2017) will be submitted as part of this initial contract. ASSUMPTIONS • The invoice format for this project will be one that is acceptable to the CLIENT. • Progress Report and Invoice packages will be prepared monthly for 11 months. DELIVERABLES • Monthly Progress Report and Invoice Packages • Monthly Project Schedule update 1.8 Project Team Meetings and Council Meeting Presentations Regular meetings will be scheduled to monitor the progress of the project, to coordinate with team members, and to maintain accountability between all members of the team including the CONSULTANT, subconsultants, the CLIENT, and WSDOT. 1.8.1 City Council Meetings The DEA project manager will attend up to three (3) City Council Meetings as part of this project at appropriate milestones to report progress to the Council and to support CLIENT staff representatives. These milestones will likely be after the project team completes the Bridge and Interchange Alternatives Analysis and when the Design Approval Memorandum is approved by the CLIENT and WSDOT. One other meeting with the City Council will be attended by DEA at the discretion of CLIENT staff. Preparation for the City Council Meeting will include developing graphics and/or a Power Point presentation — using the presentation mechanism that best fits the Council's needs. ASSUMPTIONS • For budgetary purposes, up to three (3) graphics will be prepared. • For budgetary purposes, up to two (2) PowerPoint presentations will prepared. DELIVERABLES • Graphics City of Spokane Valley Page 5 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • PowerPoint Presentation 1.8.2 Project Design Team Meetings The Project Design Team is made up of representatives from the CLIENT, WSDOT, BNSF (when available to participate) and the CONSULTANT Team. The meetings will be face to face and will occur once a month in DEA's offices. Key team members that need to participate but that cannot travel to the meetings will be included by conference call. It is anticipated that there will be 11 Project Design Team meetings lasting about two (2) hours each not including travel. Four (4) DEA staff members (Project Manager, Interchange/Roadway Lead, Bridge Lead, and Traffic Engineer) on average will be in attendance. Three (3) staff members from HDR (Transportation Lead, Bridge or BNSF Lead, and Roadway Lead) will also participate in the meetings. Only staff needed at each team meeting will be invited and the list of invitees will be modified each month. Items covered at the meetings will include: • Environmental Documentation discussion and review • Planning Framework (Methods and Assumptions Document) • Basis of Design review and confirmation • BNSF Coordination and Processing • Bridge and Interchange Alternatives Development and review • Practical Design opportunities and discussion • Technical Reports and Memoranda discussion and review • Quality Control/Quality Assurance Review • Intermediate Design progress and schedule • Change Management DELIVERABLES • Meeting Agenda and Meeting Minutes 1,9 Quality Control/Quality Assurance Review Quality Control reviews will be conducted by the Quality Control Team prior to submittal of major deliverables. Unique task specific QA/QC tasks are additionally included under specific tasks to which they apply. QA/QC tasks include the following: • Draft and Final survey mapping products • Draft and Final Technical Reports • Draft and Final Traffic Operational Analysis • Bridge and Interchange Alternatives Analysis and Recommendations • Draft and Final Environmental Documents • Draft and Final Alternatives Evaluation Report • Draft and Final Public Involvement Materials • Draft and Final Basis of Design Memorandum • Draft and Final Design Approval Memorandum • Draft and Final Hydraulic Design Report • Intermediate Design documents City of Spokane Valley Page 6 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 Task 2.0 CAPACITY JUSTIFICATION REPORT 2.1 Capacity Justification Report The CONSULTANT will provide data and supporting information to the CLIENT for the preparation of the Capacity Justification Report as required by SRTC's Congestion Management Process. It is assumed that the CLIENT will prepare and submit this report. Task 3.0 CORRIDOR INVENTORY / DATA COLLECTION The CONSULTANT will collect existing project information and obtain new information needed to proceed with the design documents. Sources of information may include contract plans, as-builts, surveys, field visits to collect information, State and City files and databases, design and policy manuals, transportation plans, previous corridor studies, discussions with City, State and local technical experts, and other sources of information as needed. 3.1 Obtain As-Builts and Contract Plan Documents DEA will request from the CLIENT, WSDOT, and BNSF any as -built construction documents and contract plans for improvements located in the project vicinity. This would include as -built drawings and right-of-way plans for SR 290, Barker Road, N. Flora Road, E Wellesley Avenue, and N. Vista Grande Dr. This would also include as-builts for the Wellesley Avenue bridges at BNSF the SR 290 crossings, and the BNSF Railway tracks. Any existing area boring logs, roadway structural sections or area infiltration rates that were developed for other area projects will also be provided to the CONSULTANT Team for use as reference. ASSUMPTION • The CLIENT will provide the Design/CAD files of the realignment of Wellesley Avenue that has already been agreed to for a land exchange between Raymond Villanueva and Avista Corporation (approximately 2.1 to 2.2 acres). 3.2 Assemble Applicable Design Standards and Policies DEA will prepare a WSDOT Basis of Design Form which will include General Project Information, Project Needs, Context, Design Controls, Interchange and Bridge Alternatives Analysis Summary This Basis of Design will form the foundation from which the Intermediate Design Plans will be developed. An initial draft of the basis of design will be prepared early in the process and circulated to WSDOT and the CLIENT for review. Comments from the review will be updated in the document and changes to the document throughout the development process will be tracked and also communicated to the design team. This form will be finalized and included in the Design Report. 3,3 Update/Verify Environmental and Land Use Constraints Utilizing files and information received under prior tasks and from the original 30% BTV Design effort, environmental and land use constraints will be evaluated and verified for applicability to the project. Land use constraints will be identified and will be placed in a base map for referencing into the design documents, plans, and exhibits. 3.4 Verify Existing Corridor Utilities and Develop Utility Conflict Matrix (by CLIENT) The purpose of this task is to build on the utility contacts that occurred with the 30% BTV Design effort, to notify the utility companies of the proposed project, to identify existing or planned major utility lines that may affect design elements, and to develop a protocol of how to best coordinate with the utility companies. Utility transmission, distribution, and service lines will be depicted on project mapping. THE CLIENT will contact utility companies early in the project so that existing and proposed utility facilities are considered throughout the design process. Utility companies will be identified and a search City of Spokane Valley Page 7 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 will be made by contacting WSDOT and known wet and dry utility providers to identify lesser known utilities (small private water, sewer, irrigation or electric utilities for instance). Each company will be contacted and copies of their existing corridor facilities will be requested. THE CLIENT will also develop a utility conflict matrix that will be used in identifying utility constraints for the alternatives considered. The matrix will include the utility company, contact information, type of utility and location, likelihood of a conflict, any compensable property rights an existing Utility may possess, and a preliminary determination of relocation reimbursement with associated costs. Meetings with each utility purveyor will be held to discuss the project and potential relocations, as outlined in the sub -tasks below: 3.4.1 Highland Estates / Spokane County Wastewater Treatment Plant (WWTP) THE CLIENT will coordinate with Spokane County and Highland Estates regarding the wastewater treatment plant (WWTP) that has been taken out of operation. ASSUMPTIONS • The WWTP is not in operation • The WWTP has been abandoned in-place • THE CLIENT will meet with Highland Estates representative to determine the current status of the sewer discharge to the WWTP. One meeting will include research into the current system and another meeting to discuss a proposed relocation or change to the system's functionality. • THE CLIENT will meet with Spokane County to determine the current status of the WWTP. One meeting will include research into the current system and another meeting to discuss a proposed relocation or change to the system's functionality. • The initial meeting with Highland Estates and Spokane County will be held individually to listen to and determine the individual goals of each stakeholder. • The second meeting to discuss the proposed relocation or change in operation may combine both stakeholders. • This agreement will not include design of connections or facilities to address this utility. DELIVERABLES • Meeting Minutes from each meeting • Copies of information and documents received from County or Highland Estates. 3.4.2 Pioneer Water Company THE CLIENT will meet with Pioneer Water Company to determine the current status of the wells and as - built information. ASSUMPTIONS • The wells are still in operation and will not be impacted due to the project. • THE CLIENT will meet with Pioneer Water Company to determine the current status of the well and main line(s) leaving the wells. DELIVERABLES • Meeting Minutes from the meeting • Copies of information and documents received from Pioneer. 3.4.3 Consolidated Irrigation District Based on the 30% BTV design report from December 31, 2004, there are water lines that will require relocation. THE CLIENT will meet with Consolidated Irrigation District to determine the current status of their water lines within the project area. ASSUMPTIONS • The water line on the east side of Barker will be relocated outside of the proposed construction limits • The relocated line will require a plan and profile sheet(s) that will be developed under a future Supplemental Agreement. City of Spokane Valley Page 8 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • Water pressure calculations will not be required. • Consolidated Irrigation District will provide required specifications for any proposed improvements. • The water line near relocated Wellesley Avenue will be protected in place. • THE CLIENT will meet with Consolidated Irrigation District representative to determine the current status of their facilities. One meeting will include research into the current system and another meeting to discuss a proposed relocation or change to the system functionality. DELIVERABLES • Meeting Minutes from each meeting • Copies of information and documents received from Consolidated Irrigation District. 3.4.4 Telecommunications Based on the 30% BTV design report from December 31, 2004, there are significant telecommunication lines that will require relocation. On the north side of SR 290, fiber optic lines extend east -west from a vault at the NE corner of the SR 290/Barker intersection. There is also an existing fiber optic line south of the BNSF tracks that may require relocation (depending on the final bridge configuration). The report did not mention the number of companies present. ASSUMPTIONS • Two telecommunication utility companies are present in the area • There are fiber optic lines that will require relocation • THE CLIENT will meet with the utility companies' representative to determine the current status of their facilities. One meeting will include research into the current system and another two (2) meetings to discuss a proposed relocation or change to the system's functionality (relocation and conduit needs on the bridge). DELIVERABLES • Meeting Minutes from each meeting • Copies of information and documents received from utility companies. 3.4.5 Avista Utilities (Power and Natural Gas) Based on the 30% BTV design report from December 31, 2004, there are power and natural gas transmission and distribution lines within the project area. Power transmission lines cross over Trent about 500 feet west of Barker Road. Since 2004, the poles appear to have been replaced. There is a single pole on the north side of SR 290 above a rock cut that is presently near the proposed westbound on-ramp for the 30% BTV design interchange. According to information from Avista, the existing clearance over Trent is 36 feet and the minimum is 34 feet. The proposed ramp and profile may reduce this clearance. Also, the structural stability of the pole and its foundation may be impacted by the proposed ramp. Power distribution lines are on the east side of Barker Road overhead. Based on the 30% BTVdesign, several poles were anticipated to require relocation outside the road construction limits. Also vertical clearances will need to be verified for the eastbound on-ramp and westbound off -ramp. Natural gas transmission main (12 -inch) is on an east -west alignment and may need to be relocated. Natural gas distribution main lines are adjacent to Consolidated's water mains. The mains are on the east side of Barker Road and on the south side of the BNSF tracks, east of Barker Road. On the Barker Road main, it is anticipated to be relocated to the east, outside the toe of the new fill slopes. The east -west main is anticipated to be protected in place. THE CLIENT will meet with Avista utilities to determine the current status of its services within the project area. City of Spokane Valley Page 9 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 ASSUMPTIONS • THE CLIENT will meet with the Avista representative to determine the current status of its facilities. One meeting will include research into the current system and another two (2) meetings to discuss a proposed relocation or change to the system's functionality (Transmission line clearance, distribution clearances (two ramps), and gas line relocation). DELIVERABLES • Meeting Minutes from each meeting • Copies of information and documents received from Avista. 3.4.6 Yellowstone Pipeline Company Based on the 30% BTV design report from December 31, 2004, there is a 10 -inch petroleum pipe line along the south side of the tracks. Depending on the final bridge configuration, the pipeline may be impacted. THE CLIENT will meet with Yellowstone Pipeline Company to determine the current status of its services within the project area. ASSUMPTIONS • THE CLIENT will meet with the Yellowstone Pipeline representative to determine the current status of their facilities. One meeting will include research into the current system and another one (1) meeting to discuss a proposed relocation or change to the system's functionality. DELIVERABLES • Meeting Minutes from each meeting • Copies of information and documents received from Yellowstone Pipeline Company. 3,5 Site Visits to Obtain Additional Information as Needed Technical staff from the CONSULTANT team will perform site visits to obtain additional project information. This may include confirming or reviewing existing surface features, topographical, utility, boundary, environmental and other constraints. It is estimated that a total of two (2) site visits will be required by DEA and two (2) site visits will be required by HDR. It is assumed that two (2) staff will participate in each site visit. DELIVERABLES • None Task 4.0 GEOTECHNICAL ENGINEERING GeoEngineers (GE) is DEA's Geotechnical Subconsultant for this project. We have the scope of work for the Geotechnical Engineering Evaluation to be conducted for this project below. The scope of work for DEA and HDR as related to the geotechnical work is as follows: • Coordination with GeoEngineers in developing the work plan - DEA • Coordinating environmental and cultural clearances to initiate the work - DEA • Coordinating with WSDOT to obtain a General Permit to work within the SR 290 right-of-way - DEA • Coordinating with the CLIENT to obtain street obstruction permits - DEA • Quality Control Review of both the Draft and Final Geotechnical Report prior to submittal to the CLIENT — DEA and HDR. ASSUMPTIONS • SR 290 Bridge Work plan coordination will be accomplished by HDR • DEA and HDR will review the Draft and Final Geotechnical Reports • Coordinating with BNSF to obtain a Temporary Occupancy Permit is covered under other tasks (HDR) City of Spokane Valley Page 10 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • Traffic signal and illumination pole foundation evaluation is not included in the current geotechnical scope of work and will be included in a subsequent agreement if necessary. • Sign structure foundation evaluation is not included in the current geotechnical scope of work and will be included in a subsequent agreement if necessary. GEOENGINEER'S WORK TASKS: The City plans to improve traffic flow and safety at the Barker Road/SR 290 intersection by constructing an overpass for Barker Road over the BNSF Railway (BNSF) railroad corridor and SR 290. Access to SR 290 will be via a diamond interchange layout. The Wellesley Avenue "flyover" located east of the interchange will be removed, and Wellesley Avenue will be re -aligned to connect to Barker Road about 500 feet south of the interchange and north to Vista Grande Drive. The proposed BNSF overpass bridge will consist of an approximately 271 -foot -long, 3 -span bridge. The proposed SR 290 overpass bridge will consist of an approximately 141 -foot -long, single span bridge. Retaining walls will help support proposed SR 290 access ramps at the following locations: between the BNSF tracks and the SR 290 eastbound (EB) ramps; between SR 290 and the SR 290 EB access ramps; and between SR 290 and the westbound (WB) access ramps. The retaining walls likely will consist of a combination of concrete cast -in-place and mechanically stabilized earth walls. The north side of the SR 290 WB access ramps are planned to consist of a combination of fill slopes within the eastern approximate two-thirds of the ramp footprint and a rock cut slope within the western approximate one third of the ramp footprint. Additional improvements will include stormwater management facilities along Barker Road and the proposed Wellesley Avenue alignment. We anticipate proposed Barker Road and SR 290 access ramp embankments will be less than about 30 feet in height. METHODOLOGY Previous explorations, including borings and subcontracted geophysical testing were completed by Budinger & Associates, Inc. in 2003 for preliminary feasibility and conceptual design purposes. In order to meet WSDOT and American Railway Engineering and Maintenance -of -Way Association (AREMA) guidelines for subsurface exploration programs for projects of this scope, GE proposes to supplement the existing subsurface data with additional explorations. GE's research of the existing data and experience in the project vicinity indicates natural soil conditions underlying most of the site could include outburst flood gravel deposits. The outburst flood gravels deposited in the site vicinity also typically contain varying amounts of cobbles and boulders. However, the previous geophysical data also indicates a possible softer zone located about 40 feet below site grade in the project vicinity. For this reason, we propose completing deeper borings to support bridge foundation design by air -rotary drilling methods to reduce the chance of drilling refusal caused by cobbles or boulders and to evaluate the softer soil zone possibly located beneath the bridge foundations. GE proposes completing the remaining shallower soil borings at the currently proposed retaining wall and stormwater pond locations using hollow -stem auger drilling methods. A portion of the site near the proposed WB on-ramp is underlain by gneiss rock. Grade lowering (cutting) for the proposed WB SR 290 on-ramp likely will require excavation of the gneiss. We propose to evaluate the surface condition of the rock through geologic mapping. GE will supplement the geologic mapping and evaluate rock strength by completing a series of wireline rock cores. The results of the geologic mapping and rock cores will be used to evaluate the level of effort required by the contractor to excavate rock in this vicinity. Additional shallow explorations along proposed roadways will be completed by backhoe test pits. To the extent possible, GE will restore the site around each exploration to its pre -exploration condition. GEOENGINEER'S SCOPE OF SERVICES The purpose of the geotechnical engineering services is to provide recommendations for site preparation and earthwork, and foundation design and construction based on site exploration, laboratory testing and engineering analyses. Specific scope of services will include: City of Spokane Valley Page 11 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • Contacting the one -call utility notification system and assisting in coordinating with BNSF, WSDOT and private land owners during siting of the explorations relative to underground utilities. • Supporting DEA in obtaining street obstruction permits for explorations within public right-of- way. • Completing a geologic reconnaissance of the site, including evaluating and mapping the existing rock cut along the north side of SR 290, west of the proposed interchange. • Exploring soil, rock and groundwater conditions underlying the proposed Barker Overpass site by drilling 13 borings, and excavating 10 test pits using a backhoe. Specifically, explorations will be distributed across the site as follows: o Four air -rotary borings at proposed bridge bent and abutment locations, drilled to depths in the range of about 50 to 70 feet below existing site grade. If rock is encountered a depth of less than about 50 feet below existing site grade, GE will obtain up to 10 feet of rock core. If rock is encountered below about 50 feet, GE will advance the air -rotary borings about 5 feet into apparent rock. o Six hollow -stem borings at proposed retaining wall and stormwater management facility locations drilled to depths in the range of about 25 to 30 feet, or practical auger refusal, whichever occurs first. o Three rock core borings in the vicinity of the WB SR 290 on-ramp, cored to depths in the range of about 20 to 40 feet below existing site grade (depending on grading plans relative to existing site grades). For estimating purposes, a total of 90 lineal feet of coring are assumed. o Ten test pits excavated to depths in the range of about 8 to 12 feet below existing site grade at the locations along proposed alignments and fill slopes associated with the overpass, SR 290 and Wellesley Avenue realignment. Each boring and test pit will be monitored by an experienced engineer or geologist from GE. Soil samples will be collected from the borings at approximate 21/2- to 5 -foot -depth intervals. Continuous rock core will be collected from the rock core borings. Grab and bulk samples of site soil will be obtained from the test pits. Relatively undisturbed (Shelby tube) samples might be collected if fine-grained (silt or clay) soil is encountered during drilling Soil and rock samples will be returned to GE's laboratory for subsequent evaluation. Each boring, following its completion, will be backfilled in accordance with state regulations. Borings completed in public roadways will be patched with like material. Each test pit, upon completion, will be backfilled with excavation spoils, tamped into place, and the ground surface smoothed with the excavator bucket. • Laboratory testing to assess pertinent physical and engineering properties of soil encountered relative to the proposed construction. For budget estimating purposes, the assumed testing program includes: 2 R-Value/CBR tests; 2 modified Proctor tests; 15 gradation analyses; 15 percent fines passing the U.S. No. 200 sieve tests; 10 moisture content determinations; 8 rock point load index tests; and 3 rock unconfined compression tests. Laboratory testing will be completed in general accordance with applicable ASTM International (ASTM) standards. • Recommendations for site preparation and fill placement including: criteria for clearing, stripping and grubbing; an evaluation of the suitability of on-site soil for use as structural fill; gradation criteria for imported fill; guidance for preparation of subgrade soil, which will support pavements; and criteria for structural fill placement and compaction. Recommendations for allowable cut and fill slope inclinations will be provided. • Recommendations for design and construction of conventional shallow foundations for retaining walls including: soil bearing pressures; minimum width and depth criteria; coefficient of friction and equivalent fluid densities for the passive earth pressure state of stress to estimate resistance to City of Spokane Valley Page 12 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 lateral loads; and estimates of foundation settlement. Design criteria will be presented in Load and Resistance Factor Design (LRFD) format. Where shallow foundations are not feasible, recommendations will be provided for design of drilled shafts at select bridge bent locations including: capacity versus shaft depth (penetration) for downward and uplift load conditions; estimates of single shaft settlement; and group reduction factors, if appropriate. • Recommendations for lateral earth pressure criteria for design of retaining walls including equivalent fluid densities for the active, at -rest and passive earth pressure states of stress. Soil strength parameters for mechanically stabilized earth (MSE) wall design will be provided including: unit weight; friction angle; and cohesion. Internal stability design of MSE walls will be completed by the wall designer. • Geotechnical seismic design criteria based on the American Association of State Highway and Transportation Officials (AASHTO) procedures. • Pavement layer thickness design based on vehicle type and traffic volumes provided by DEA, and recommendations for hot mix asphalt (HMA) pavement construction including: criteria for base course thickness, gradation and required degree of compaction; and thickness and compaction criteria for HMA surfacing. • Recommendations for surface and subsurface drainage, as appropriate, including an evaluation of the feasibility of subsurface disposal of stormwater, and design parameters; if appropriate. Analyses will be based on correlations of soil grain -size analyses to permeability found in the Spokane Regional Stormwater Manual (SRSM) and the WSDOT Highway Runoff Manual. • A draft and final written report containing findings, conclusions and recommendations. One round of comments to the draft report from DEA, the City, WSDOT and BNSF is assumed. The final report will address the comments. ASSUMPTIONS • The exploration locations are accessible to truck -mounted drilling equipment. • Fieldwork will be performed during normal daytime hours (Monday through Friday). Street obstruction permits for explorations in public streets and private land access agreements will allow for 8 am to 6 pm work. • Written permission to access explorations on private property (including BNSR and WSDOT right-of-way [ROW]) will be obtained by the CONSULTANT team with assistance from the CLIENT. • BNSF will provide permission to access and drill and/or excavate test pits at proposed boring and test pit locations on BNSF ROW in a timely manner that allow for all drilling services to be completed under a single mobilization of equipment. • A BNSF-approved lookout or flagger, if required to support our field activities, will be scheduled and provided by others. • Underground utilities located on private property will be located by the current property owner. If this is not possible or acceptable, a private utility locator may need to be subcontracted at additional cost. • Temporary road building is not anticipated for truck -equipment access. Hydro -seeding, re -vegetation or other improvements are not included in this scope of work. • Cultural resources and environmental permitting required for exploration work will be coordinated under other tasks. GE will assist with preparing exploration plans, upon request. • It is assumed that contaminated soil will not be encountered during drilling of geotechnical borings or excavation of test pits. As such, GeoEngineers will not provide field screening, which is used to City of Spokane Valley Page 13 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 assess possible presence of volatile and semi -volatile compounds in soil. If obvious contaminated materials (based on coloration or odor) are encountered, drilling will be stopped, the drill crew will be put on stand-by and GeoEngineers will notify DEA. • Drill cuttings (non -contaminated) that cannot be returned to completed exploratory borings will be evenly distributed near the borings in undeveloped areas. If on-site disposal is not acceptable to BNSF, GeoEngineers will collect the soil in drums on site and transport them to a facility approved by BNSF within 5 miles of the boring locations. Task 5.0 CONFIRM PLANNING FRAMEWORK FOR THE PROJECT (CLIENT AND WSDOT) Based on the data gathered as part of Task 3, the CONSULTANT, CLIENT, and WSDOT will collaborate to confirm the planning framework items. This effort will be driven by the Methods and Assumptions document development process prepared under other tasks. The planning framework includes but is not limited to the following items: • Traffic Operations Parameters — DEA will work with the CLIENT and WSDOT to determine the design year, the peak hour volume hour forecast, and the operational criteria (including LOS). See Traffic Modeling and Analysis Task for scope definition. • Future Vision and Forward Compatibility within the Corridor; DEA will work with the CLIENT to confirm the City's vision for the area. DEA will work with the CLIENT and WSDOT to confirm the State's forward compatibility plan for the corridor. This information will form a basis for the future project compatibility. • Right-of-way, local area development — DEA will work with the CLIENT to determine future land use and upcoming developments for the corridor. • Pedestrian/bicycle use — DEA will work with the CLIENT and WSDOT to determine pedestrian and bicycle routes and use and appropriate applications for the project. DEA will include the findings from this task in the Methods and Assumptions document confirming these items. The planning framework and related questions will be circulated for review and discussed/confirmed at a Project Progress Meeting. Task 6.0 TRAFFIC MODELING AND ANALYSIS 6,1 Traffic Volumes Data Collection DEA will coordinate the collection of intersection AM and PM peak hour turning movement counts through a traffic count vendor. AM Counts will be conducted between 7AM and 9AM. PM Counts will be conducted between 4PM and 6PM. The counts will be collected at up to 12 intersections which will further be confirmed through the Methods and Assumptions document. Intersections immediately adjacent to the project and identified for counting are listed below: • Barker Road @ Trent Avenue/SR-290 • Barker Road @ Proposed Wellesley Approach (existing commercial approach) • Del Rey Drive @ Trent Avenue/SR-290 • Flora Road @ Trent Avenue/SR-290 DEA will also coordinate the collection of ADT (tube) counts at the 5 locations identified below: • Barker Road south of BNSF • Trent Avenue west of Del Rey Drive • Westbound Trent Avenue north of Wellesley Avenue flyover City of Spokane Valley Page 14 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • Wellesley Avenue west of flyover • Eastbound Trent Avenue east of Barker Road The CLIENT will provide available data to DEA for review. Expected data includes but is not limited to: • Relevant GIS data and files • Copies of recent studies or reports that may impact the study area • Signal timing plans for any traffic signals within the study area • Any recent traffic counts available within the study area 62 Develop Project Methods and Assumptions Document The CONSULTANT will develop the project Methods and Assumptions document in accordance with WSDOT Design Manual Section 550.02(1)(b). This will include the project's purpose and need, analysis methodologies, criteria, traffic analysis tools and approach, etc. The Methods and Assumptions document is a living document and will be updated as new decisions and conclusions are reached. ASSUMPTIONS • A speed study will not be necessary for the project • An Interchange Justification Report (IJR) or partial IJR will not be needed for the project DELIVERABLES • Draft and Final Methods and Assumptions document 6,3 Travel Demand Forecasting in AM and PM Peak Hours Given this determination of travel through the area, DEA will coordinate with the CLIENT for their traffic volume and land use projections in the study area, which incorporates the latest updates to the land uses in the study area through the Comprehensive Plan Update. The CLIENT will provide the land use assumptions and trip growth for the geographic areas included in the study. This growth will be used to project the increase in trips and redistribution of traffic through the project area. ASSUMPTIONS • It is assumed that the CLIENT will provide the travel demand modeling AM and PM projections for the traffic patterns through the study area. Manual adjustments will be made to accommodate the alternative configurations. • Traffic volume forecasts will be completed for the 2040 design year. 6.4 Operational Assessment of Study Intersections and Study Corridors in AM and PM Peak Hours (including weaving, LOS, and queuing) DEA will develop one (1) traffic model to complete the operational analyses of the study area. 6.4.1 Create Synchro Operational Model DEA will create a model using Synchro operational software to calculate the level of service based on Highway Capacity Manual 2010 (HCM2010) methodologies. This model will be used to evaluate the delay and level of service (LOS) of the study area intersections to meet WSDOT design manual requirements and City LOS standards: • LOS D or better at signalized intersections. • LOS E or better at unsignalized intersections or driveways. • Up to three (3) isolated intersection analyses will be completed for alternative intersection control alternatives using Sidra evaluation software. City of Spokane Valley Page 15 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 6.4.2 Ramp Merge/Diverge Analysis DEA will utilize the Highway Capacity Software and the Highway Capacity Manual 2010 (HCM2010) methodologies to evaluate the merge and diverge operations at the ramp gores. The WSDOT standard for regionally significant highways in an urban setting is LOS D. 6.4.3 Trent Avenue (SR -290) Operations DEA will utilize the Highway Capacity Software and the HCM2010 methodologies to evaluate the operations of SR -290 including the reduction in lanes from two to one. The WSDOT standard for regionally significant highways in an urban setting is LOS D. 63 Collision History Evaluation — Evaluate Safety History of the Intersections and Roadways DEA will obtain crash data from the CLIENT and WSDOT for 2011-2015. Using methodologies and procedures prescribed in AASHTO's 2010 Highway Safety Manual (HSM), DEA will conduct an analysis of any high accident locations within the study area. This analysis will be used to develop calibration factors for use in the evaluation of design alternatives. DELIVERABLES • Collision Analysis Memorandum • Summary of Synchro model (in Traffic Operations Report) • Summary of Merge/Diverge Analysis (in Traffic Operations Report) • Summary of SR 290 Operations (in Traffic Operations Report) 64 Intersection Control Analysis for Project Intersections Given the alternatives developed in the Alternatives Analysis task and the subsequent volumes derived for the alternatives, the intersection volumes will be evaluated to determine the appropriate intersection control type. This task will include signal warrant analyses based on peak hour volumes at the project intersections, as listed below: • Barker Road at Vista Grande Drive • Barker Road at Eastbound Ramps • Barker Road at Westbound Ramps • Barker Road at Wellesley Avenue For the alternatives based on the 30% BTV design configuration, DEA will evaluate each of the following types of intersection control: • Two-way stop control • Signalization • All -way stop control • One Other Findings will be included in the Traffic Operational Analysis Report. 6,7 Draft Traffic Operational Analysis Report DEA will prepare a draft traffic operation analysis report for the project. The report will include the following items: • Summary of data collection • Traffic forecasting assumptions and results as discussed above • Operational analysis methodology and results as discussed above • Safety analysis methodology and results as discussed above • Findings and Recommendations ASSUMPTIONS • The CLIENT will provide recent ADT data and any recent turning movement counts within the study area as identified in the scope. City of Spokane Valley Page 16 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • The CLIENT will provide crash data as identified in the scope. DELIVERABLES • Draft Traffic Operational Analysis Report 6,8 Final Traffic Operational Analysis Report Addressing the comments received on the draft report, the CONSULTANT will review and respond to each comment and if appropriate, incorporate them into the Final Traffic Operational Analysis Report. DELIVERABLES • Final Traffic Operational Analysis Report Task 7.0 PUBLIC INVOLVEMENT PROGRAM The public involvement process will be performed as described below and will be reviewed by CLIENT and WSDOT representatives prior to implementation. ASSUMPTIONS • A formal Public Participation Plan will not be prepared • The CLIENT will conduct meetings with stakeholders and citizen action committees like the Chamber of Commerce, bicycle and pedestrian groups, and other applicable stakeholders. • The CLIENT will send invitations to public meetings and project related events. • The CLIENT will be responsible for any press releases that are issued related to the project. • The CLIENT will be responsible for developing and updating a project website if one is created for the project. The CONSULTANT team will provide necessary information to the CLIENT and the CLIENT will maintain the website. The CLIENT will provide the CONSULTANT team with any feedback from stakeholders/community member use of the website. • The CLIENT will be responsible for developing and distributing Fact Sheets and "Frequently Asked Questions" sheets if they will be prepared for the project. The CONSULTANT team will provide necessary information to the CLIENT so the CLIENT can publish and distribute this information. • This scope of work does not include launching social media tools as a component of communication between the consultant team and the stakeholders. 7.1 Public Open House DEA will arrange, prepare, and attend one (1) Public Open House meeting. The CLIENT will notify the public of this meeting by sending a direct mail postcard to identified stakeholders. The Public Open House Meeting will be held after the Bridge and Interchange Alternatives Analysis has been completed and the preferred alternative has been selected. This scope of work does not include any virtual open houses. DEA AND HDR RESPONSIBILITIES AND DELIVERABLES • Coordinate logistics for the meetings - DEA • Provide sign in sheet - DEA • Provide project displays (a total of ten (10) displays are anticipated five (5) by each DEA and HDR • Facilitate Public Open House - DEA • Provide a summary of the Public Open House— DEA CITY RESPONSIBILITIES • Prepare, print, and mail postcards to the public and identified stakeholders. DEA will provide the mailing list developed to the CLIENT as part of the Notification of Field Activities. • Provide facility for Public Open House City of Spokane Valley Page 15 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • Advertise the Public Open House in the newspaper • Send open house notifications to local civic organizations • Provide refreshments • Attend Public Open House • Include Public Open House dates in City newsletter and on City website (if one is developed for the project) ASSUMPTIONS • Public Open House will last for five (5) hours including set up and take down. • Three (3) local staff members from DEA and one (1) local staff member from HDR will attend the meeting 72 Property Owner Contact Meetings HDR staff will support the CLIENT in conducting owner contact meetings with property owners that will be impacted by the project. 7.2.1 Initial Owner Contact Meetings The CLIENT will set up and conduct the Owner Contact Meetings. DEA and HDR will provide plans prepared under other tasks to support this effort. One staff member from HDR will participate in two (2) owner contact meetings (as requested by the CLIENT) accompanying CLIENT staff to discuss the project with impacted property owners. The purpose of the meetings is to explain design elements that affect the property owners (driveway approaches, fences, right-of-way acquisition, etc.) and to gather information that enables the design team to develop a more context sensitive design. The meetings will be set up by the CLIENT and will occur once the Bridge and Interchange Alternatives Analysis is complete. 7.2.2 Final Owner Contact Meetings The CLIENT will set up and conduct Final Owner Contact Meetings. DEA and HDR will provide plans prepared under other tasks to support this effort. One staff member from HDR will participate in two (2) owner contact meetings (as requested by the CLIENT) accompanying CLIENT staff to discuss the project with impacted property owners. The purpose of the Final Owner Contact meetings is to explain how design elements that affect the property owners that were discussed at the initial meeting were incorporated into the design. The meetings will be set up by the CLIENT and will occur once the Intermediate Design Plans are prepared. DELIVERABLES • Notes from initial owner contact meetings (up to two (2) in-person meetings with direct property owners) • Notes from final owner contact meetings (up to two (2) in-person meetings with direct property owners) CITY RESPONSIBILITIES • Leading and setting up all owner contact meetings — the CONSULTANT Team will only participate in meetings that the CLIENT requests. Task 8.0 NEPA DOCUMENTATION $3 Environmental Studies DEA will coordinate with WSDOT Local Programs to determine the type and scope of environmental studies needed. At a minimum DEA will conduct the following studies and prepare the associated documentation for appending to the NEPA Categorical Exclusion Documentation (CED) form prepared in Task 8.3: • Section 106 compliance and APE letter (by third party vender Historical Research Associates) • Section 4(f)/6(f) de minimus determination letter • Environmental Justice letter to file City of Spokane Valley Page 16 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • ESA No Effect letter • Critical Areas Report ASSUMPTIONS • DEA will use Historical Research Associates for Section 106 Compliance/APE Letter. If a cultural resource survey is required it will be included in a supplemental agreement. HRA's WORK TASKS Historical Research Associates, Inc. (HRA), will conduct a cultural resources inventory addressing recent design changes on the Barker Road/BNSF Railway Project. The Project is part of the Spokane Regional Transportation Council's (SRTC) Bridging the Valley Project (BTV), implemented to improve traffic safety through the elimination of 75 at -grade rail/roadway crossings with mainline train operations between Spokane, Washington, and Athol, Idaho. The SRTC, in coordination with the Federal Highway Administration (FHWA) and the Washington State Department of Transportation (WSDOT), contracted ENTRIX, Inc. (ENTRIX), to conduct a cultural resources study in compliance with Section 106 of the National Historic Preservation Act (NHPA) and its implementing regulations 36CFR800. ENTRIX (2005) identified a total of 45 resources in Idaho and 77 resources in Washington, four of which are situated within the current project area: 45SP450 (Old Trent Road), 45SP452 (North Branch of Spokane River Canal), 45SP499 (Northern Pacific Railroad), and 45SP502 (unnamed foundation and associated features). All four sites were determined not eligible for listing in the National Register of Historic Places (NRNP). A National Environmental Protection Act (NEPA) Categorical Exclusion (CE) was approved for the entire suite of BTV projects in 2006 by FHWA and WSDOT. Based on WSDOT Local Programs CE guidance (March 2016), NEPA documentation limited to the Barker Road/BNSF Grade Separation improvements is needed. The area of potential effects (APE) for BTV projects was separated for the 2005 study: one to address archaeological resources and one to address historical resources. The archaeological APE was defined as all areas of ground disturbance, including all areas of new right-of-way (ROW) and associated construction areas. The APE for historical (i.e., aboveground) resources included a 100 -foot -wide buffer on each side of the BNSF track (measured from the centerline of the outside track); all areas of new ROW; and a 100 -foot -wide buffer around areas of new road ROW at separated crossings, excluding the existing rail within the 100 feet. This general APE description for BTV projects has not changed since the 2005 study; however, the construction footprint for the current Project includes the additional areas (e.g., Barker Road Extension and Wellesley Road), encompassing approximately 34 acres in Sections 5 and 6 of Township 25 North, Range 45 East, and Sections 31 and 32 of Township 26 North, Range 45 East, Willamette Meridian.. HRA's PROJECT APPROACH The project approach described below addresses potential archaeological and ethnographic cultural resources and historic -period (over 50 years of age) buildings, structures, and objects (BSOs) that the proposed Project may impact. HRA proposes to survey the construction footprint and conduct subsurface excavation for archaeological resources, and survey for aboveground resources within the 100 -foot buffer described above. Based on a preliminary review of the Washington State Department of Archaeology and Historic Preservation's (DAHP) online cultural resources database (WISAARD), no archaeological sites have been recorded within, or in close proximity to, the APE since the 2005 study. DAHP's predictive model classifies the area's probability for precontact cultural resources as low to very high. A review of Historic Property Inventory Form (HPI) data on WISAARD shows no BSOs dating from the historic period in the project vicinity. HRA TASK 1: PROJECT MANAGEMENT AND AGENCY/TRIBAL COORDINATION Project Management and Coordination includes coordination with the client regarding the project schedule and deliverables, communications with DEA and the appropriate agency and tribal representatives, and internal management of tasks and products. HRA expects that WSDOT will initiate City of Spokane Valley Page 17 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 consultation with DAHP, as well as the interested Tribes, to notify them of the proposed Project and request their comment. HRA staff will be available for telephone consultations with DEA, DAHP, WSDOT, and/or the Tribes as necessary, regarding the project and our findings. HRA TASK 2: HEALTH AND SAFETY COORDINATION HRA's Project Manager and Health and Safety Coordinator will coordinate with the client and, as needed, BNSF, to determine which safety trainings and clearances are required, as well as appropriate personal protective equipment (PPE) and procedures to follow during fieldwork. At this time, it is assumed that BNSF contractor orientation and safety training will be required for each field team member, and that eRailsafe security training and clearance will also be required. HRA will prepare a project -specific health and safety plan (HASP), but it is assumed that HDR will prepare the BNSF-required Safety Action Plan (SAP). A BNSF flagger may also be required, depending on the specifications outlined in the Temporary Occupancy Permit from BNSF. HRA will work with DEA to determine these needs closer to the date of proposed fieldwork. HRA TASK 3: BACKGROUND AND ARCHIVAL RESEARCH Background and archival research includes appropriate research to determine whether cultural resources are located in the APE, whether they are likely to be located in the APE, and to identify the appropriate historical contexts for evaluating the significance of any such resources. Based on maps and descriptions of the proposed Project, to be provided by DEA, HRA staff will conduct an online records search of the DAHP cultural resources database to determine what previous studies have been conducted within and in the vicinity of the project area, as well as to identify previously recorded archaeological sites, NRHP properties, and aboveground resources in the project vicinity. HRA personnel will also review county soil books and aerial photography, as well as historic -period maps including, but not limited to, General Land Office (GLO) plats, historic U.S. Geological Survey (USGS) 15 -minute topographic maps, Metsker maps, Sanborn Fire Insurance Company maps, and other pertinent cartographic resources to develop a preliminary impression of the type and number of cultural resources that may be located within the APE and surrounding area. Additional background research will be conducted in HRA's cultural resource reference library, the Spokane Public Library, and the Joel E. Ferris Research Library and Archives, as needed. HRA TASK 4: FIELDWORK HRA will arrange for utility locates to meet the requirements of Washington's Underground Utilities regulations (RCW 19.122). This requires obtaining a locate survey for any kind of excavation on public and private property that will exceed 12 inches in depth. A locate service must be notified by the excavator (HRA) at least 2 business days before digging and the area of proposed excavation must be marked with paint as described in RCW 19.122.030. DEA will mark the location of the area (or provide locations on a map) that will receive subsurface impacts or excavations for the utility locate survey and will notify HRA when the area has been marked, so we can order the locate survey. HRA will not be responsible for marking the area or maintaining the markings. If desired by WSDOT, HRA staff will notify the Tribes about the schedule for the field survey. HRA will conduct a 100 -percent archaeological pedestrian survey of the revised APE area and a visual assessment for any potentially significant aboveground historic -period resources that may be impacted by the proposed development. Survey transects shall be 25 meters apart or less on average for the survey; narrower transects may be used according to the judgment of the Field Director. The surveyor will seek out and examine all ground exposures (e.g., exposed trails, ditches) for evidence of subsurface features and/or cultural materials. All survey areas will be drawn on a USGS quadrangle map at a scale appropriate to the size of the survey area or recorded using a Global Positioning System (GPS) instrument, utilizing HRA's standard Data Dictionary. The character of the landscape and its potential for containing intact archaeological deposits will determine subsurface testing methods. Shovel test probes will be placed in areas where the Field Director determines that a location is of high probability for the presence of subsurface cultural materials (e.g., City of Spokane Valley Page 18 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 where there is evidence of archaeological materials on the ground surface unassociated with any of the four existing archaeological sites). Up to 20 probes will be excavated within the APE to examine the subsurface and to identify any areas that might contain buried, intact cultural strata and/or features. Probes will be at least 40 centimeters (cm) in diameter and will be excavated to a depth of at least 50 cm below the surface and terminated after 20 cm of sterile sediments or upon discovery of sediments that clearly pre -date human use of the region. Probes may be terminated at shallower depths if the sediments reveal that substantial ground disturbance has previously occurred at a location. All excavated sediments will be screened through 0.25 -inch mesh to identify any small cultural items that may be present. The identification of any subsurface cultural materials in a single shovel test will result in the excavation of up to four additional shovel tests in a cruciform pattern at a distance of 5 meters, a.k.a. "radial" probes, to determine resource boundaries. All probes will be completely backfilled and their locations will be plotted onto a project map. If archaeological materials are found, they will be analyzed in the field but not collected. To the extent possible, they will be identified as to type, material, function, and cultural and temporal association. All encountered archaeological materials will be documented on DAHP site or isolate forms, as appropriate. Draft archaeological site and isolate forms will be submitted to DAHP for review and assignment of Smithsonian Trinomials for inclusion with the Final Report deliverable. Site boundary polygons, the locations of all features, and all shovel probe locations shall be recorded using GPS technology and on a site sketch map. Photographs will be taken to accompany the form and a sketch map will be prepared showing any intrasite resource patterns and the site in relation to the surrounding topography and proposed developments. In the event that human remains are discovered during the field survey, the Sheriff, City of Spokane Valley (City), WSDOT, DAHP, and Tribes will be immediately notified. Treatment of the human remains would be coordinated through consultation among these parties. HRA TASK 5: ANALYSIS AND REPORT PREPARATION HRA will conduct data analysis and prepare a Cultural Resource Inventory Report summarizing the results of the investigations which will adhere to the professional standards for format and content as expressed in DAHP reporting guidelines. The draft report and all associated deliverables will be submitted to DEA and WSDOT for comment in electronic format (MS Word). The report will include: • A description of the Project and applicable laws and regulations; • A summary of the results of the background literature and records research; • The methods used during the fieldwork and the results; • A description and evaluation of any cultural resources found within the APE according to national, state, and local registers, as appropriate; • A summary assessment of potential effects to any identified resources based on our knowledge of the resource type, soil conditions, and extent to which the proposed project may affect the resource; • Recommendations for completion of any additional cultural resources compliance obligations stemming from the results of our study; • A summary of project procedures that should be followed in the event of an unanticipated discovery of buried cultural materials or human remains during construction; and • References cited. The report will include such tables, maps, photographs, and other graphics as are needed to depict the scope of the study and results. Archaeological site records for any recorded resources will be included in an appendix to the report. HRA will make any necessary revisions to the Draft report in response to comments by DEA and WSDOT, and will submit an electronic copy that includes the DAHP submittal form inserted (DAHP now only accepts submittals in electronic [Adobe PDF] format). City of Spokane Valley Page 19 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 DELIVERABLES • Draft and Final Cultural Resource Inventory Report 82 Environmental Technical Memoranda DEA will prepare the following brief (1 to 3 pages) documents that typically are appended to the CED form prepared in Task 8.3: • Air Quality • Noise • Right-of-way • Hazardous waste ASSUMPTIONS • Quantitative air and noise modeling is not required • Scope includes two NEPA meetings: 1. Site Visit / SEPA Meeting with CLIENT (two (2) DEA staff), and 2. WSDOT Local Agency Program NEPA Kick-off Meeting (one (1) DEA staff) 8,3 NEPA Categorical Exclusion Documentation (CED) Form DEA will prepare the CED form following the WSDOT guidance in NEPA Categorical Exclusions, A Guidebook for Local Agencies (October 19, 2015). • Draft CED form • Final CED form ASSUMPTIONS • The CLIENT will adopt the approved NEPA document to meet SEPA requirements thus fulfilling a truncated SEPA approval process. • The scope includes the Critical Areas Report, which also addresses listed species and habitat. • This scope does not include the preparation of a Phase I Environmental Site Assessment. • Federal agency consultation related to ESA species will not be required. • The scope includes Area of Potential Effect Letter and research for cultural resources. If a cultural resource survey is required it will be included in a supplemental agreement. • Draft environmental documents will be revised once in response to review comments by the CLIENT and a second time in response to review comments by WSDOT/FHWA. DELIVERABLES • Draft Environmental Studies • Final Environmental Studies • Draft Environmental Technical Memoranda • Final Environmental Technical Memoranda • Draft CED form • Final CED form Task 9.0 SURVEYING 9.1 Develop Control Network 9.1.1 Notifications DEA will create notifications letters that will be approved by the CLIENT and mailed out in advance of any field work to adjacent land owners within the project limits. City of Spokane Valley Page 20 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 9.1.2 Control Network Planning, Research, and Office Preparation DEA will develop a control network plan before performing any field work per WSDOT Highway Surveying Manual M22-97 (Section 13-03). Meetings will be held with the survey team and project manager. Following these meetings, a control plan will be developed. The project surveyor will research CLIENT, previous project control, FEMA Benchmarks, NGS datasheets and WSDOT records to determine the availability of existing control in the project area. The project surveyor will then conduct a meeting with the party chief to develop a plan to recover necessary existing control. 9.1.3 Development of GPS Control Network DEA will utilize Static GPS surveying and continuously operating Washington High -Precision Geodetic Network (HPGN) stations in post processing methods to establish a primary control network throughout the project corridor. DEA will carefully develop a localized projection so that ground distances are maintained throughout the project. WSDOT standard vertical and horizontal datum, NAD83 2011 and NAVD88 Geoid 12B will be utilized. Control coordinates will be reported in Washington State Plane North Zone and a conversion factor will be provided for future translations. Distances will be reported in ground distances. Primary control points will be used to develop the overall static control network placed within the project limits, previously defined, +/- 1000 foot intervals and at interchanges through the entire project site. These points will be monumented with aluminum caps and set in concrete and stamped with corresponding control point number. Up to ten (10) points are anticipated and will be set in locations beyond the anticipated disturbance area to the extent feasible. 9.1.4 Vertical Project Control Network DEA will establish vertical benchmarks on a horizontal control monument during the GPS Control Network effort (previous task) and project this elevation across the previously established control network. 9.1.5 Control Diagram DEA will develop a control diagram per WSDOT Highway Surveying Manual M22-97 (Chapter 13- 06.1). Included, but not limited to, in this control diagram as specified in Chapter 13-06.01, are established horizontal and vertical monument locations, HPGN stations used to establish horizontal project control, a coordinate list in state plane and local datum, and descriptions of each established control point. The project Control Diagram will also be used in the Project Control Report. ASSUMPTIONS • DEA will create a local datum plane for this project which will keep the entire project measurements nearest ground distances using one combined scale factor and will be referenced to Washington State Plane Coordinate System, North Zone, NAD 83 horizontal datum and NAVD 88 vertical datum. • DEA will search for and make ties on at least two nearest, and any other NGS published monuments within the project limits to verify vertical and horizontal accuracies are attained. • DEA will set or utilize existing monumentation on up to ten (10) points throughout the site for establishing primary control. DELIVERABLES • A control diagram and a project control report per WSDOT standards. City of Spokane Valley Page 21 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 9.2 Aerial LiDAR Collection Supplemental topographical field and utility confirmation survey necessary due to potential gaps in the aerial survey will occur under a supplemental agreement. However, as listed below, setting and surveying aerial targets for the aerial survey is part of this scope of work. 9.2.1 Collection of Aerial Photogrammetry DEA will set targets 1000' apart throughout the site corridor in an `X' or `+' formation with 6" widths and 3' feet long plastic material. These targets will be tied to DEA's primary control network. DEA will receive 48 hour notice from the aerial collection firm to ensure sufficient time for target placement. Assumptions • Up to six (6) targets will be set for this effort City of Spokane Valley Page 22 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 9.2.2 Aerial Photography Office Processing (Sub Only) DEA through the use of a vendor will provide 1 foot contour mapping collected using aerial photography equipment for the project limits for use throughout the duration of the project. Along with 1 foot contour mapping this vendor will also provide aerial photography to .25' pixels. 9.2.3 Perform Ground Checks DEA will collect and process ground truthing RTK GPS from primary control network. Perform quality control and assurance checks on ground truthing aerial photography mapping. Process mapping data and prepare data to be imported into MicroStation. Shots will also be taken on the existing railroad tracks 1000 feet each side of the proposed bridge crossing to confirm track plans. This will also include collecting top of rail profile shots for each rail for 1000 feet from the bridge in each direction. 9.2.4 Prepare Aerial Mapping DEA will convert LiDAR line work and dtm to WSDOT mapping standards using MicroStation. Quality checks will be performed on the line work to ensure accuracy and validity to WSDOT standards. This product will be prepared for proper use through the Intermediate Design phase. ASSUMPTIONS • Aerial topographical mapping will used for Intermediate Design and will be supplemented by in- fill ground shots that will be included in a supplemental agreement. • Existing utility facility information will not be collected DELIVERABLES • Electronic base map in MicroStation© format. 9,3 Perform Boundary/Right-of-Way Surveying 9.3.1 Research DEA will research and analyze the following to determine the locations of the existing City, Spokane County, WSDOT and BNSF rail road rights of way boundaries within the project limits: • Transfer Deeds • Right -of -Way Plans • Records of Survey • Subdivision plats • Unrecorded maps • Land Corner Records • Railroad Right -of -Way • Deeds of Record Research will be sufficient enough to place record right-of-ways of BNSF, Barker Road, S. Wellesley Ave., Flora Road, along the project corridor. ASSUMPTIONS • WSDOT, city and county right of way plans will be provided by others. 9.3.2 Field Survey DEA will travel to the site and search for and make field ties on a minimal number of right-of-way monuments (up to 20 monuments) within the project corridor along the BNSF right-of-way, SR 290, and the other roadways listed above sufficient to develop right-of-way lines per record documents recovered during the research task. DEA will also make field ties on adjacent monumentation used to define the Public Land Survey System (PLSS) and minimal right of way monuments (up to 20 monuments). The intent of this field survey will be to identify field evidence sufficient to make a preliminary recreation of the BNSF, Barker Road, S. Wellesley Ave., and Flora Road rights-of-way along the project corridor. City of Spokane Valley Page 23 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 These will be used for design purposes with the intent of developing a full retracement record of survey under a subsequent agreement. 9.3.3 Preliminary Right -of -Way Resolution by record documents ONLY DEA will develop a preliminary reconstruction of rights-of-way within the project limits from the researched documents to calculate and prepare an approximate location of existing right-of-way to display on the base map. ASSUMPTIONS • No boundary resolution will be performed and no boundary issues will be resolved. • It is assumed that the preliminary boundary survey in tasks above per state statute (RCW 58.09.090 lb) will be preliminary in nature with the intent of performing a complete retracement record of survey under supplemental agreement prior to further development of the project. 9,4 Prepare Final Base Mapping Products DEA will import the right-of-way lines, parcel sidelines, centerline alignments, and tied monuments into the project's existing base mapping. ASSUMPTIONS • DEA will incorporate the above stated features and elements into the base map. DELIVERABLES • DEA will create a MicroStation DGN file with the completed base map with 1 -foot contour mapping, a DTM (Digital Terrain Model), tied monumentation, and boundary linework for design purposes. Task 10.D ALTERNATIVES ANALYSIS - INTERCHANGE AND BRIDGE CONFIGURATION Based on our meeting with the CLIENT on September 13, 2016, and further internal discussions among the CONSULTANT Team , the following three (3) interchange and bridge alternatives will be evaluated to determine a preferred alternative to advance to design: Alternative 1: The interchange and bridge horizontal alignment as included in the 30% BTV Plans. The vertical profile of Barker Road will be updated based on modern girder types (the interchange ramp profiles will not be updated and roadway modeling will not be performed for this alternative). Alternative 2: The interchange and bridge with Barker Road shifted to the east so that the new bridge over BNSF is not on a horizontal curve. New ramp alignments and profiles will be developed (4 interchange ramps, Barker Road, and SR 290) and the roadways modeled. Alternative 3: The interchange and bridge with Barker Road shifted to the east so that the new bridge over BNSF is not on a horizontal curve with alternative intersection control. New ramp alignments and profiles will be developed (4 interchange ramps, Barker Road, and SR 290) and the roadways modeled. 10,1 Develop Alternative Alignments — Interchange and Bridge Alternatives HDR will prepare alternative alignment layouts for Alternatives 1-3. Roll plots (horizontal and vertical alignment including InRoads modeling (Alternatives 2 & 3 only) will be developed for the project for each of the alternatives including bridge geometrics so that appropriate costs can be developed. ASSUMPTIONS • The alternatives will be evaluated with the typical sections from the 30% BTV design. • The BNSF bridge will accommodate the same number of tracks as in the 30% BTV design • Alternatives 1&2 intersection configurations will utilize signals (Alternative 3 will use alternative intersection control) • Truck turning movements will be performed to verify an adequate design • Detailed intersection control alternatives will not be developed for the geometric layout of the City of Spokane Valley Page 24 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 alternatives — instead, general approximate geometry will be used. DELIVERABLES • Roll plots of Alternatives 1-3 10.2 Evaluate Alternatives Traffic Impacts DEA will evaluate the traffic impacts of each of the three (3) alternatives. Since each of the three alternatives will have intersections in different locations, queue lengths, turning movements, and other traffic related elements of the alternatives will be evaluated so that the true impact of the alternatives is understood. Alternative intersection configurations will be evaluated as an alternative to signalized intersections for the diamond interchange alternatives. DELIVERABLES • Traffic Impact Analysis of Alternatives 1-3 10,3 Develop Alternative Costs HDR will develop conceptual costs for the components included in Alternatives 1-3 (with the exception of the BNSF bridge and all the retaining walls, which will be estimated by DEA). This would not be a detailed cost estimate for the entire project, but a comparative cost estimate that only evaluates and compares those components related to the two bridges and associated retaining walls, and related impacts to the highway and roadways. Cost estimates will be developed with present worth prices. ASSUMPTIONS • Alternative costs for bridges will be based on structure costs per square foot from WSDOT's Bridge Design Manual. DELIVERABLES • Conceptual construction cost estimates of Alternatives 1-3 in MS Excel 10.4 Develop an Alternatives Evaluation Matrix HDR will develop an Alternatives Evaluation Matrix that evaluates and compares each of the three (3) Alternatives to each other. The consultant team, DEA and HDR, will collaboratively evaluate the four alternatives and recommend a preferred alternative. The team's recommendations will be vetted with the CLIENT and WSDOT before developing the recommendation in a report. ASSUMPTIONS • DEA, HDR and the CLIENT will have a meeting to discuss the evaluation components to study (i.e. cost, utilities, drainage, roadway, earthwork, right-of-way, safety, constructability and other pertinent project elements, etc.). Three (3) DEA staff (PM, Bridge Lead, and Traffic Lead) and three (3) HDR staff (Transportation Lead, Roadway Lead, and Bridge Lead) will attend. DELIVERABLES • Evaluation Matrix with weighted scoring evaluating Alternatives 1-3 prepared in MS Excel. 10,5 Develop Alternatives Evaluation Report HDR will summarize the findings from the Alternatives Evaluation effort in a written report. Other potential project impacts will also be evaluated: utilities, drainage, roadway, earthwork, right-of-way, safety, constructability and other pertinent project elements. A draft and final version of the report will be developed and submitted to the CLIENT and WSDOT for review and acceptance. ASSUMPTIONS • HDR will conduct quality control reviews of the Draft and Final Reports prior to submittal to DEA. • HDR will review and incorporate one (1) set of CLIENT comments on the Draft and Final Report City of Spokane Valley Page 25 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 DELIVERABLES • One Draft Alternatives Evaluation Report as a PDF • One Final Alternatives Evaluation Report as a PDF Task 11.0 BNSF COORDINATION AND SUBMITTALS DEA and HDR will prepare submittals for BNSF Railway review in accordance with Section 5 Overhead Structures of the Union Pacific Railroad - BNSF Railway Guidelines for Railroad Grade Separation Projects as listed above. These submittals will utilize the bridge plans developed under the preliminary and final design tasks and modify them as needed to meet the BNSF submittal requirements. 11.1 Prepare Temporary Occupancy Application & Safety Plan HDR will prepare a BNSF Temporary Occupancy Application & Safety Plan for permission to survey, perform environmental fieldwork, and geotechnical fieldwork within the BNSF right-of-way. The agreement will specify Railroad requirements that must be met to conduct fieldwork within the BNSF right-of-way. ASSUMPTIONS • HDR will prepare the BNSF Temporary Occupancy Application & Safety Plan and provide it to the CLIENT for submittal to BNSF. • The CLIENT will be responsible for the $775 non-refundable processing fee. DELIVERABLES • One Application for Temporary Occupancy as a PDF 11.2 BNSF Design Phase A Package (Concept Railroad Submittal) The CONSULTANT team will prepare the Concept Plans and Site Pictures in accordance with Table 3-1 of the Guidelines for Railroad Grade Separation Projects. HDR will put the plan package together and will coordinate and process the package through BNSF. DEA will provide the bridge plans as that will be included in the package. As part of this task, DEA and HDR will conduct a one -day meeting and site visit with BNSF, CLIENT, WSDOT, and WUTC representatives. The concept will be submitted to BNSF for review. This meeting will also include displays and a discussion about any proposed design exceptions that the CONSULTANT team is proposing as part of the design package. This task includes HDR communication with BNSF to encourage them to provide a meaningful and timely review and acceptance of the Design Phase A Package. The meeting will last for four (4) hours. ASSUMPTIONS • Two (2) DEA staff (PM and Bridge Lead) and two (2) HDR staff (Transportation Lead and BNSF Coordination Lead) will attend the meeting. • The office portion of the meeting will be held at the CLIENT's office • The CLIENT PM will attend the meeting DELIVERABLES • Draft and Final BNSF Railway Design Phase A Package (Concept Railroad Submittal) 11.3 BNSF Design Phase B Package (30% Railroad Submittal) The following items will be developed for the 30% submittal: 11.3.1 Bridge Plans (30% Railroad Submittal Package) (by DEA) The 30% submittal will include responses to BNSF review comments on the concept submittal. The 30% Bridge Plans will show Plan View, Elevation View, and Typical Sections and the CONSULTANT's response to BNSF's comments on the Concept Railroad Submittal. Construction Phasing Plans and anticipated construction methods will also be included. Plans will depict top of rail profile for 1000 feet from the bridge each direction. The plans will include General Bridge Notes, a summary of bridge design City of Spokane Valley Page 26 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 criteria, and Crossing Exhibit for crossings that will be closed. This submittal package will also include related Specifications and railroad coordination requirements in draft form. 11.3.2 Hydraulics Summary (30% Railroad Submittal Package) (by HDR) The 30% Railroad Submittal will include a Hydraulics Summary Report for culverts and drainage as it relates to the railroad and a statement that the project will not direct additional drainage along the tracks. 11.3.3 Railroad Profile Grade Diagrams (30% Railroad Submittal Package) (by HDR) Railroad Profile Grade Track Diagrams will be prepared for submittal with the 30% Design Package. 11.3.4 Quality Control (30% Railroad Submittal Package) (by HDR/DEA) HDR will develop most of the 30% Railroad Submittal Package as discussed above but DEA will provide a quality control review along with comments on the package that will be addressed by HDR prior to submittal to BNSF. HDR will review those portions as detailed above developed by DEA. DELIVERABLES FOR 11.3 • Draft and Final BNSF Railway Design Phase B Package (30% Submittal Package) Task 12.0 PRELIMINARY STRUCTURES AND DESIGN APPROVAL 12.1 Refine BTV 30% Design Typical Sections (Deleted) 12.2 Refine BTV 30% Design SR 290 and Interchange Ramp Plans (Deleted) 12.3 Refine BTV 30% Design Local Roadway Plans (Deleted) 12.4 Refine BTV 30% Design Utility Plans (Deleted) 12.5 Refine BTV 30% Design Pavement Channelization Plans (Deleted) 12,6 Prepare Bridge and Wall Structures Type Alternatives Analysis This task includes a determination of general structure type and size (investigating options that have become feasible since BTV approval in 2004), bridge railing type recommendation, aesthetic considerations, preliminary cost estimates, construction staging concepts, estimated construction durations and required lane closures, and assisting the design staff and project team in evaluating the alternatives included. 12.6.1 Bridge Type Alternatives Analysis Report The CONSULTANT team will develop up to three (3) bridge type alternatives for both bridges, and summarize the findings in the Bridge Type Alternatives Analysis Report. This effort includes a determination of general structure type and size, preliminary cost estimates, construction staging, SR 290 lane closures and assisting the design staff and project team in evaluating the bridge alternatives included. 12.6.1.1 Barker over BNSF (by DEA) 12.6.1.2 Barker over SR 290 (by HDR) ASSUMPTIONS • The Bridge Type Alternative Analysis Report will be approximately five (5) pages in length for each bridge. • Bridge costs will be evaluated on a unit price basis. DELIVERABLES • Draft and Final Bridge Type Alternatives Analysis Report City of Spokane Valley Page 27 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 12.6.1.3 Wall Type Alternatives Analysis Report (by DEA) DEA will evaluate up to three (3) wall options for the walls proposed for the project. The Wall Type Alternatives Analysis Report will summarize the fmdings of the wall type selection and include a narrative discussing the estimated probable cost, railroad crash wall considerations, constraints (such as available ROW), geotechnical and soil conditions, constructability, and maintenance of traffic. HDR will provide input during the development of the report and will review the draft report prior to submitting to the CLIENT. ASSUMPTIONS • Wall costs will be evaluated on a cost per square foot basis. • Wall types to be evaluated include: o Reinforced Concrete Retaining Wall (WSDOT Std. Plan) o Precast Panel Faced Structural Earth Wall (Supplier Designed) o Permanent Geosynthetic Wall with Concrete Fascia (WSDOT Std. Plan) DELIVERABLES • The Wall Type Alternative Analysis Report will be approximately three (3) pages in length. • Draft and Final Wall Type Alternatives Analysis Report 12,7 Prepare Bridge Preliminary Plan (6 bridge sheets) DEA will advance the preferred bridge type for the BNSF bridge to the bridge preliminary plan stage (which will also be used to develop the BNSF Design Phase A Submittal) and HDR will advance the preferred bridge type for the SR 290 bridge to the bridge preliminary plan stage. Bridge design will be reviewed by the WSDOT Bridge and Structures office and will therefore meet WSDOT's Bridge Design Deliverable Expectation Matrix. 12.7.1 Bridge Preliminary Plan - Barker Rd over BNSF (by DEA) 12.7.2 Bridge Preliminary Plan - Barker Rd over SR 290 (by HDR) AssUMPTIONS • Bridges included in this project: o One three -span bridge over BNSF (by DEA) o One single -span bridge over SR 290 (by HDR) • Retaining Wall location and plans limits only will be developed. Wall profiles will not be developed. • 11"x17" plan sheets for the preliminary bridge design for CLIENT, BNSF and WSDOT approval. • This submittal will meet the requirements outlined in WSDOT's Bridge Delivery Expectation Matrix, Column "Permitting Submittal" for any structures reviewed by WSDOT. DELIVERABLES • Bridge Preliminary Plan - Barker Rd over BNSF (by DEA) • Bridge Preliminary Plan - Barker Rd over SR 290 (by HDR) 12.8 Prepare Cost Estimates for Refined BTV 30% Design (Deleted) 12.9 Submit Refined BTV 30% Design Package (Deleted) 12,10 Refined BTV 30% Design Review Meeting (Deleted) 12,11 Prepare Basis of Design Memorandum DEA will prepare the Basis of Design (BOD) for the project. The BOD will follow the outline shown in WSDOT's Design Manual Section 1100.10(1) (July 2016). City of Spokane Valley Page 28 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 DEA will prepare supporting documentation to be included in the BOD Memorandum. This documentation includes the following items: • Basis of Estimate (BOE) • Design Parameter Sheets • Interchange and Bridge Alternatives Comparison Tables • Performance Target Refinement Form • Basis of Design (BOD) Memorandum The outline for the BOD Memorandum is as follows: • Planning Document Summary • General Project Information • Section 1 — Project Need • Section 2 — Context • Section 3 — Design Controls • Section 4 — Interchange and Bridge Alternatives Analysis • Section 5 — Design Element Selection ASSUMPTIONS • WSDOT will provide templates for the following items: BOD Memorandum, BOE, Performance Target Refinement Form DELIVERABLES • Basis of Design Memorandum (Draft and Final) 12.12 Design Approval Memorandum DEA will prepare the Design Approval Memorandum following the outline shown in WSDOT's Design Manual Section 300.04(1) (July 2016). The following items will be included in the Memorandum: • Stamped Cover Sheet (project description) • A reader -friendly memo that describes the project • Project summary documents • Basis of Design • Interchange and Bridge Alternatives Comparison Table • Design Parameters worksheets • Crash Analysis Report • Design Analysis (If Needed) • Design Variance Inventory (If Required) • Channelization Plans, intersection plans, and interchange plans • Alignment plans and profile • Current cost estimate with a Basis of Estimate ASSUMPTIONS • The Design Approval Memorandum will follow the outline shown in WSDOT's Design Manual Section 300.04(1) (July 2016). DELIVERABLES • Draft Design Approval Memorandum • Final Design Approval Memorandum City of Spokane Valley Page 29 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 Task 13.0 INTERMEDIATE DESIGN DOCUMENTS The following tasks will be accomplished in preparing the Intermediate Design Documents. The sheet count for this task in included in the table at the end of this scope of work. It should be noted that this Intermediate Design package is NOT inclusive of a complete plan package. It only includes elements of the design that discussed and agreed to between the CONSULTANT TEAM and the CLIENT. 13.1 Develop Index/Vicinity Map (2 sheets) DEA will develop an Index/Vicinity Map showing the project location and a list of sheets included in the Intermediate Design plans. 13.2 Develop Roadway Typical Sections (8 sheets for 15 Typical Sections) DEA and HDR will prepare typical sections for the project with two typical sections on each sheet. The Refined BTV 30% Design Typical Sections will be adjusted as necessary for this task. Roadway typical sections are estimated as follows: • Four for SR 290 - One for existing SR 290 at the westerly tie in, one for SR 290 bridge, one for SR 290 at the existing E. Wellesley Avenue bridge, and one at the existing SR 290 easterly tie in. (by DEA). • Two for SR 290/Barker Road I.C. ramps — one single lane and one for a widened section near the intersection with Barker (by DEA) • Four for Barker Road— one at the southerly end, one at the northerly end, and one at each of the ramp terminals (by HDR) • Two for proposed E. Wellesley Avenue (by HDR) • One for the N Flora Road cul-de-sac (by HDR) • Two more for other miscellaneous roads as necessary ASSUMPTIONS • Typical Sections for alternative intersection control (if it becomes a part of the project) are not included. 13.3 Develop Pavement and Facility Removal/Demolition Plans (Future Supplemental Agreement) 13.4 Interchange Plans for Approval (3 sheets) DEA will prepare Interchange Plans for Approval including the interchange main line, crossroad, and ramp layouts. Design speeds for main line and crossroads; bearings, grades, curve data for main line, ramps, and crossroads; number and widths of lanes; superelevation diagrams for roads and ramps; existing/proposed right-of-way; finish contours, etc. as detailed in section 1360.07 "Interchange Plans for Approval" of WSDOT's Design Manual will be included in these plan sheets. 13.5 Develop Roadway Paving Plan and Profile Sheets (62 sheets) The CONSULTANT team will prepare roadway paving plan and profile sheets that will also depict drainage elements designed for the project, proposed right-of-way and easements limits, and existing utilities. Separate sheets will be generated for the paving plan and profile views rather than having plan and profile shown on the same sheet. The CONSULTANT team will develop the proposed vertical alignment within the proposed grade separation and interchange project limits. This task also includes developing the preliminary roadway section templates required for the project in InRoads and establishing roadway cross sections. Super - elevation data (shown as super -elevation diagrams on the profile sheets) will be included to meet current WSDOT and AASHTO Standards. This task also includes modeling the project in an attempt to get City of Spokane Valley Page 30 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 earthwork to balance as close as possible or to reduce import or export of material, providing roadside design services, and providing the level of effort to determine right-of-way need lines. DELIVERABLES • Roadway paving plan sheets and profile sheets estimated as follows: Street Name Plan Profile SR 290 - DEA 8 8 WB On Ramp - DEA 0 4 WB Off Ramp - DEA 0 5 EB On Ramp - DEA 0 4 EB Off Ramp - DEA 0 5 Barker Road North - DEA 3 3 Barker Road south - HDR 3 3 E. Wellesley Ave - HDR 7 7 N. Flora Road - HDR 1 1 TOTAL 22 40 ASSUMPTIONS • SR -290 and Ramps will be at 1"=40' scale • Barker Road, Wellesley Avenue, and Flora Road and other local roads or approaches will be at 1"=40' scale 13,6 Develop Drainage Plans for SR 290 and Local Roadways (6 sheets) HDR will develop drainage design depicting existing and proposed drainage courses, storm sewer systems, stormwater treatment facilities, ponds, catch basins, etc. Drainage facilities will be designed so their conceptual limits are established and required right-of-way needs can be factored in to project cost estimates. The final design elements and specifics of the drainage facilities will be detailed under Final Design and PS&E. ASSUMPTION • Drainage facilities (other than grass swales and drywells) will be shown on stand-alone drainage sheets. Swales and drywells layouts will be shown on Paving Plans and detail sheets. • Since most of the drainage facilities are going to be grass swales and drywells, only six (6) Drainage Plan Sheets are anticipated. • Station and offsets, pipe slopes, lengths, invert elevations, and labels will NOT be completed at this stage. 13.7 Hydraulic Report HDR will prepare a drainage report in conformance with the WSDOT Hydraulic & Highway Runoff Manuals and the Spokane Regional Stormwater Manual. HDR will document the existing conditions and delineate the existing drainage basins. HDR will delineate the proposed drainage conditions and document the proposed conveyance, treatment, and flow control of stormwater within the drainage report. DEA will perform a quality control review of the draft and final report prior to submittal. ASSUMPTIONS • Swales with drywells will be the typical treatment and flow control method of stormwater • Detention facilities are not needed for the project • Storm drains may be needed to intercept runoff on the bridges to limit spread width • Storm drain system will not be needed on Wellesley Avenue. Runoff will enter the roadside swales via curb cuts or inlets under the sidewalk. No closed pipe system will be required. • A limited storm drain system may be needed for the ramps to limit spread width and convey drainage to the interchange gore areas. • Existing runoff from the north appears to be conveyed to the south to the existing BNSF right -of - City of Spokane Valley Page 31 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 way. This existing condition can be perpetuated by extending culverts under the interchange ramps or new pipes installed to maintain existing drainage pathways. • New treatment and flow control areas for the interchange ramps and bridges will be within the gore areas between SR 290 and the interchange ramps. DELIVERABLES • Draft Hydraulic Report documenting the existing and proposed drainage conditions including hydrologic and hydraulic calculations, basin maps, photos, and details (PDF) • Final Hydraulic Report documenting the final configuration and drainage facilities (PDF) 13.8 Develop Channelization, Pavement Marking, Signing, and Sign Structure Plans (22 sheets) DEA will prepare channelization pavement marking plans indicating locations for channelization and pavement markings. These plans will be created from the paving plan sheets and at the same scale so that the same match lines are carried through the plan set for clarity and efficiency. DEA will include on the plans signing and sign structure design indicating locations for proposed signs, instructions for existing signs (remove, relocate or protect), and locations for sign structures. The signing and sign structure plans will be developed in enough detail to depict sign and sign structure locations along with their legends. ASSUMPTIONS • Signing and Sign Structure Details will not be included in this set of plans but will be developed for Final Design through a future Supplemental Agreement. 13.9 Intersection Control Plans (9 sheets) DEA and HDR will fmalize the Intersection Control Plans and Details. Intersection Control Plans will be prepared for the: 1) Barker Road/Wellesley Avenue (HDR), 2) Barker Road/SR 290 EB Ramps (DEA), and 3) Barker Road/SR 290 WB Ramps (DEA) intersections. The Barker Road/N Vista Grande intersection will likely be stop -controlled and additional detailed plans will not be necessary for it. Traffic Signal Plans are proposed at the three (3) intersections and will include: 1) signal equipment layout, 2) conduit and conductors, and 3) illumination, power source(s) as coordinated with electric utility. For the Intermediate Design submittal, the traffic signal plans will include limited wiring or conductor information and detail and will instead focus on the signal equipment layout including signal standards, signal head location, signal controllers and service cabinets, conduit runs, pull boxes, and signal mounted signage. Supporting documentation will be provided including peak hour turning movement volumes, loop placement calculations, left turn phasing analysis, and signal mounting height calculations. Preliminary traffic signal design will be developed on separate Traffic Signal Plan Sheets. ASSUMPTIONS • Limited wiring/conductor design will be completed at the Intermediate Design stage; • Inductive Loop Detection is assumed for signal actuation. • Emergency Vehicle Preemption Detectors will be provided by the City and utilized for this project. • Accessible Pedestrian Signals (APS) will be utilized for this project. • Traffic Signal locations will be identified and laid out sufficiently so that adequate costs of the facilities can be estimated. • The scope and estimate will be revisited if alternative intersection control becomes the preferred alternative. • This task includes coordinating the power source with the utility provider. City of Spokane Valley Page 32 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 13.10 Develop Maintenance of Traffic (MOT) Plans (15 sheets) HDR will prepare preliminary Maintenance of Traffic (MOT) Plans and staging overview plans in accordance with MUTCD and WSDOT standards, as appropriate. The plans will depict construction stages, construction signing and other traffic control devices required during construction. Construction drawings will be developed for each stage so that sequential construction of the project can be understood. It is assumed that there will be three major stages as detailed below. • Stage I: Relocate utilities and build new Wellesley Avenue and open it to traffic. • Stage II: WB Wellesley traffic will continue using the existing Wellesley Avenue bridge to access SR 290 but would use new Wellesley Avenue to access Barker Road. Barker Road/SR 290 and Barker Road/BNSF bridges would be built and the existing Barker Road/SR 290 intersection and the Barker/BNSF at -grade intersection would be closed. This stage would build the new Barker Road/SR 290 interchange ramps, ramp walls, remaining utility adjustments, pertinent SR 290 lane revisions and connections, and Barker Road from Wellesley Avenue to its northerly terminus. The MOT plans will include detour signing. SR -290 will remain open and operational during this stage. • Stage III: Complete the new Wellesley tie in to existing Wellesley. This Stage would remove the two (2) existing Wellesley Avenue bridges over BNSF and SR 290; remove Wellesley Avenue's existing connection to SR 290, and SR 290 WB lanes that curve to the north. This stage would also include widening SR 290 for westbound traffic after the existing Wellesley Avenue bridges are removed. This stage would complete Barker Road from Wellesley to its southerly terminus in two phases. Close the BNSF/Flora Road at -grade crossing and completely open the new facility to traffic. Based on the phasing detailed above, the following sheets are anticipated: Sheet Name No. MOT Index 1 MOT Summary 1 MOT Stage I — Overview sheet 1 MOT - Generic Signing for shoulder work operation (Stage 1) 1 MOT Stage II — Overview sheet 1 MOT — Typical SR 290 Lane Closure for Constructing the Bridge 1 MOT - Typical Advanced Warning and Detour Sheets 4 MOT Stage III — Wellesley tie in and Flora Closure Detail 2 MOT — Typical Barker Lane Closure for single lane operation (Stage 3) 1 MOT —Detail Sheets 2 MOT/Staging Sheet Total 15 13.11 Develop Illumination Design and Plans (Future Supplemental Agreement) 13.12 Develop Preliminary Utility Plans (Future Supplemental Agreement) 13.13 Develop Bridge Sheets (51 sheets) CONSULTANT will develop structural design to the Intermediate Design completion level. This will include incorporating Interchange and Bridge Alternatives Analysis review comments and developing the gross sizes of the main structural elements. In general, concrete reinforcing and other details will not be complete and will be completed under subsequent tasks. 13.13.1 Barker Road over SR 290 Bridge (by HDR) (24 sheets) • Layout (1 sheet) City of Spokane Valley Page 33 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 • General Notes and Geometric Data (1 sheet) • Construction Sequence (1 sheets) • Foundation Layout (1 sheet) • Pier 1 Abutment Plan and Elevation (1 sheet) • Pier 2 Abutment Plan and Elevation (1 sheet) • Bearing Details (1 sheet) • Framing Plan (1 sheet) • Typical Section (1 sheet) • Prestressed Girder Details (5 sheets) • Intermediate Diaphragm Details (1 sheet) • End Diaphragm Details (1 sheet) • Pedestrian Barrier Details (3 sheets) • Bridge Railing Type BP Details (2 sheets) • Approach Slab Details (3 sheets) 13.13.2 Barker Road over BNSF Bridge (by DEA) (27 sheets) • Layout (1 sheet) • General Notes and Geometric Data (1 sheet) • Construction Sequence (1 sheets) • Foundation Layout (1 sheet) • Pier 1 Abutment Plan and Elevation (1 sheet) • Pier 2 Plan and Elevation (1 sheet) • Pier 3 Plan and Elevation (1 sheet) • Pier 4 Abutment Plan and Elevation (1 sheet) • Bearing Details (1 sheet) • Framing Plan (2 sheets) • Typical Section (1 sheet) • Prestressed Girder Details (5 sheets) • Intermediate Diaphragm Details (1 sheet) • End Diaphragm Details (1 sheet) • Traffic Barrier Details (3 sheets) • Bridge Railing Type BP Details (2 sheets) • Approach Slab Details (3 sheets) ASSUMPTIONS • Deck drains will not be necessary and both bridges will drain to catch basins located outside of the bridge structure in the approaches to the bridges. • Both Barker Rd Over BNSF and SR 290 Bridges: o The bridge design and plan sheet count are based on the 30% BTV configuration. o A single design will be used for the abutments based on the most conservative design loading and geometry from both abutments. • WSDOT BDM Type A End Connections will be used for both Bridges. • Pedestrian barrier with a raised sidewalk is assumed with no barrier separation required between City of Spokane Valley Page 34 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 sidewalk and travel lanes. • Architectural treatment will be limited to WSDOT Standard formliner finishes and pigmented sealers only. No public art or other architectural features will be required on the bridges. 13.13.3 Retaining Walls (Future Supplemental Agreement) 13.14 Develop Detail Sheets (Future Supplemental Agreement) 13.15 Prepare Itemized Quantity Takeoff and Cost Estimate Quantity takeoffs for the multiple design tasks will be reported by each task lead and a preliminary cost estimate for the project will be developed. The cost estimate will take into account recent construction project bid prices in the project vicinity. The cost estimate will also include right-of-way costs, construction contingencies, construction engineering, and contractor mobilization. 13.16 Compile and Submit Intermediate Design Package The CONSULTANT team will prepare the Intermediate Design Submittal package based on the City's requirements and WSDOT's Design Manual and submit the package for review and comment. The submittal package for Intermediate Design Review will be compiled by DEA and will include for CLIENT and WSDOT review: • Intermediate Design Construction Cost Estimate • The Intermediate Design Plans as described above and as summarized in the table at the end of this document DELIVERABLES: • Intermediate design plans in accordance with the table at the end of this document • Intermediate design cost estimate 13.17 Intermediate Design Review Meeting DEA and HDR will attend the Intermediate Design Review meeting with the CLIENT and WSDOT staff. DEA will also prepare meeting minutes and distribute to the appropriate recipients by email. Prior to the meeting, DEA will assemble the comments received from the CLIENT and WSDOT in a comment response form. The team will address the comments and identify comments that require further discussion at the Intermediate Design Review meeting. The compiled comment form will be provided to attendees at the Intermediate Design Review meeting and the comment form will be included in the Final Design Review submittal. ASSUMPTIONS • There will be one Intermediate Design Review Meeting lasting eight (8) hours • Four (4) DEA staff will attend (Project Manager, Bridge Lead, Transportation Lead, and Traffic Lead) • Three (3) HDR staff will attend (Transportation Lead, Bridge Lead, Local Roadway Lead) DELIVERABLES • Intermediate Design Review Package City of Spokane Valley Page 35 Scope of Services Barker Road/BNSF Grade Separation October 20, 2016 Task 14.0 RIGHT-OF-WAY AND LIMITED ACCESS ACQUISITION DOCUMENTS (FUTURE SUPPLEMENTAL AGREEMENT) Task 15.0 APPRAISE AND ACQUIRE RIGHT-OF-WAY AND LIMITED ACCESS (FUTURE SUPPLEMENTAL AGREEMENT) Task 16.0 TEMPORARY PROJECT CLOSEOUT The task includes saving and storing electronic media and information in a format that is easily retrievable if the project is put on hold for any time. It also includes storing electronic files and data such that the data is easily re -activated for continuation of design according to CLIENT direction. This task also includes archiving hard copy, financial, and other electronic files for storage and easy retrieval if necessary in the future. ASSUMPTIONS: • DEA will keep the project active on their ProjectWise server for seven (7) -years. Task 17.0 FINAL DESIGN (FUTURE SUPPLEMENTAL AGREEMENT) Task 18.0 PS&E PREPARATION AND SUBMITTAL (FUTURE SUPPLEMENTAL AGREEMENT) Estimated Project Sheet Count Scope of Work Task Number PS&E Anticipated Sheets Estimated No. of Sheets Preliminary Plans Intermediate Plans DEA HDR DEA HDR 12.7.1 Bridge Preliminary Plan - Barker Rd over BNSF 3 12.7.2 Bridge Preliminary Plan - Barker Rd over Barker Road 3 13.1 Index/Vicinity Map 2 9.1.5 Survey Control Sheet 2 13.2 Roadway Typical Sections 0 0 4 4 SR 290 2 SR 290/Barker Road IC Ramps 1 Barker Road 1 1 Wellesley Avenue 1 Flora Rd cul-de-sac 1 Miscellaneous roads 1 13.4 Interchange Plans for Approval 3 13.5 Roadway Paving Plan and Profile Sheets 0 0 40 22 SR 290 Plan 8 SR 290 Profile 8 WB On Ramp Profile 4 City of Spokane Valley Barker Road/BNSF Grade Separation Page 36 Scope of Services October 20, 2016 Scope of Work Task Number PS&E Anticipated Sheets Estimated No. of Sheets Preliminary Plans Intermediate Plans DEA HDR DEA HDR WB Off Ramp Profile 5 EB On Ramp Profile 4 EB Off Ramp Profile 5 Barker Road Plan 3 3 Barker Road Profile 3 3 E. Wellesley Ave Plan 7 E. Wellesley Ave Profile 7 N. Flora Road Plan 1 N. Flora Road Profile 1 13.6 Drainage Plans for SR 290 and Local Roadways 6 13.8 Channelization, Pavement Marking, Signing, and Sign Structure Plans 22 13.9 Intersection Control Plans and Details 6 3 Barker Road/Wellesley Avenue 3 Barker Road/SR 290 EB Ramps 3 Barker Road/SR 290 WB Ramps 3 13.10 Maintenance of Traffic (MOT) Plans 0 0 0 15 MOT Index 1 MOT Summary 1 MOT Stage 1- Overview Sheet 1 MOT - Generic Signing for shoulder work operation (Stage 1) 1 MOT - Stage 11 - Overview Sheet 1 MOT - Typical SR 290 Lane Closure for Constructing the Bridge 1 MOT - Typical Advanced Warning and Detour Sheets 4 MOT Stage 111 - Wellesley tie in and Flora Closure Detail 2 MOT - Typical Barker Lane Closure for single lane operation (Stage 3) 1 MOT - Detail Sheets 2 13.13 Bridge Sheets 0 0 27 24 13.13.1 Barker Road over SR 290 Bridge 27 13.13.2 Barker Road over BNSF Bridge 24 Total Sheets per Consultant 3 3 106 74 Total Sheets Per Design Stage 6 180 City of Spokane Valley Barker Road/BNSF Grade Separation Page 37 Scope of Services October 20, 2016