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2018, 01-02 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, January 2, 2018 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL In the absence of a mayor, the meeting will be called to order by City Clerk Bainbridge. Invocation: Pastor Darrell Cole, Living Hope Community Church Pledge of a1le2iance: Led by members from Scout Troop 400 ROLL CALL 1. Chris Bainbridge Council Officer Selections for Mayor and Nominations and Vote Deputy Mayor 2. John Hohman NE Industrial Area Update Discussion/Information 3. Doug Powell, City Hall Maintenance Staffing Discussion/Information Deanna Horton 4. Cary Driskell, Erik Training: Open Public Meetings Act, and Discussion/Information Lamb Public Records Act 5. Mayor Advance Agenda Discussion/Information 6. Mayor Council Check in Discussion/Information 7. Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session Agenda January 2, 2018 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 2, 2018 Check all that apply: ['consent ❑ old business ['information ❑admin. report AGENDA ITEM TITLE: Council Officer Selections GOVERNING LEGISLATION: RCW 35A.13.030; City of Spokane Valley Governance Manual, Chapter 2, Legislative Process Election of Council Officers Department Director Approval: ❑ ® new business ['public hearing ['pending legislation ['executive session The Governance Manual describes the procedures for electing officers: Biennially, at the first meeting of the new Council, the members thereof shall choose a presiding officer from their number who shall have the title of Mayor. Following the selection of the Mayor, there shall be a selection for a Deputy Mayor. The term of the Deputy Mayor shall run concurrently with that of the Mayor. (RCW 35A.13.030). • The election for Mayor shall be conducted by the City Clerk. • The City Clerk calls for nominations. • Each member of the City Council shall be permitted to nominate not more than one (1) person; no member of the City Council is obligated to nominate a candidate. Councilmembers may nominate themselves. • Nominations do not require a second. • A nominee who wishes to decline the nomination shall so state at that time. • Nominations are then closed. Once closed, nominations will not be re -opened. • Except when there is only one nominee, election is by written ballot. • Each ballot shall contain the name of the Councilmember who cast it. • Election is determined by majority vote of members present. • If the first round of votes results in no majority vote of members present, the voting process shall be repeated no more than two more times. During subsequent votes, Councilmembers do not have to vote the same as they did in the previous vote. • If after three attempts, Council is unable to agree on a Mayor by majority vote of members present, the Office of Mayor shall be temporarily filled by an Acting Mayor. The office of Acting Mayor shall be filled by the Councilmember who just previously served as Deputy Mayor, or if such person is not a member of the Council, the Councilmember with the next highest seniority. The Acting Mayor shall continue in office and exercise such authority as is described in RCW 35A.13 until the members of the Council agree on a Mayor and Deputy Mayor, presumably at the next scheduled council meeting, at which time the role of Acting Mayor shall cease and terminate. • The City Clerk publicly announces the results of the selection. • The City Clerk records the individual councilmember votes in the meeting minutes. The selection for Deputy Mayor shall be conducted by the Mayor -elect, and nominations shall be made in the manner previously described for the election of the Mayor; or if the Mayor -elect prefers, the selection for Deputy Mayor will be conducted by the City Clerk. RECOMMENDED ACTION OR MOTION: Conduct selection of Mayor and Deputy Mayor STAFF CONTACT: Chris Bainbridge CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 01/02/2018 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report AGENDA ITEM TITLE: Northeast Industrial Area GOVERNING LEGISLATION: Not applicable PREVIOUS COUNCIL ACTION TAKEN: None Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session BACKGROUND: On March 20, 2012, City Council approved a motion to form an Economic Development Ad Hoc Committee to research short and long-term goals and projects to help grow the Spokane Valley economy. The goal of the Economic Development Committee was to hear from members of the community gathering information and ideas about projects and/or improvements that could benefit economic development in Spokane Valley. The Economic Development Committee developed goals and projects that they felt would make the most direct impact. One of those goals was to support industrial development by expanding/providing sewer and water availability. In an effort to move the Economic Development Committee's initiatives forward, the City created an Economic Development division. The Economic Development Division administers the development of long range plans (Comp Plan, Transportation Improvement Program, and Pavement Management), zoning, economic studies and strategies, and marketing that promotes the City inside and outside of the region. Tonight's presentation is one example of strategic actions the City has taken to further development in the northeast Industrial area. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: Undetermined STAFF CONTACT: John Hohman, Deputy City Manager Mike Basinger, Economic Development Manager ATTACHMENTS: NE Industrial Presentation Vision Statement: A community of opportunity where individuals and families can grow and play and businesses will flourish and prosper. SPOKANE VALLEY ECONOM9C DEVELOPMENT 1 Economic Development Committee ■ Established in 2012 ■ Committee Members included: • Citizens Ben Small, Grant Person and Robin Toth • Tourism Representatives Keith Backsen, Julie Cohen and Erin Gurtel • Business Representatives John Miller, Wayne Frost and John Guarisco • Youth Members Ben Baker and Josh Ramsey • Councilmembers Brenda Grasset and Ben Wick LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT 2 E.D. Committee Recommendations • Balance commercial, industrial and residential • Expand sewer and water to industrial lands • Develop annexation procedures ■ Build strategic partnerships SPOKANE VALLEY — ECONOMIC DEVELOPMENT City of Spokane Ya&y Economic Development; Committee Floor Report to City Council 1+ndpreekkeap bte an the ` oses., kw sites in become re 0, eetnaenoh hNne,Nur.f Ufled SJtt sheath gook., he =Pn,,r. RLS/ PRO1F e-7", her`vainview Provide o„ry r�a"+rwaa ohesno dndtYan a.dn4bi<tyalngia.Per,,„% • ENOP.n.ura cityse me srearnn andt rdnttkhMd. hy City ory ane Valley prat_W.'Sokithhorhmd da mons and britmxwdnpn centetto provide rhe GO d Spokane Other entt + .+don rMar Manlains ho.T �denot r1e, of die Spokane lib. rhe GM .1,,,,Spokane, Val* °yr wnr,w, one or. M not • re,re, ...don't we mart. swam • wax fnr dnvnlopng rxd n"rNennp the Spoke Create dffrwd.dr� prints berseen Weate threelxtnmsnrandeei Mk4 ^e vas. m.pede ne hkrs,en • Cu.rerl a pr _ ,ate rqF ..r"rym41 r„N anti lhr Spry hh EP.ide, +rr.Smalltetea to nre.arne prom. for Nod hnrriwt' street aSMrb.'^..en.... eA vinn h rip.. wow Prevent expenaiue Centennial knot. Mmdra. w amyl. PnkM 4. dthe.' who Rave rn bevel throoKhoo! V etI., hes M. P.myouth end w.l i,ftq the num5er • f„h„ry, ranting quarts ronin ar Ph.re'r £eryy8 sporet e.faciA4es to atttxt tourism -1 • coo..*, o mauves Mie qq nr vaniion rrhe xugl. b and ea.,�wgearea i.e.,xn„gelds futureAMrhe spreeCommis.. Pro.va wee vwrhAu.,m„rx spops u trarnrr 1«, Spp.h Ntl Vitt. s gar of the nes.. wdr Iw be .aNeat,d M ne n.e.r or City ✓t, or, de mos who we haler*. Mrt'e n rare Noh.n e,snine Ow Aha tae are. nreel,r, r.dr„rw and . • RPpe.fiMustrtldrveirPrnen "^riff dialp.w„ Utow ,:"'""„,,,'":`,7`,:.7",:',.','pineoby a anrvihnrrfrno seam' and wester weld • nr'w wrnyefe ranyd.: net deal 7thd ,. rh+. ender les/demi* devebwnent lots avaMapk erdhM etit,' fSp Spokane Ye.uf Urs sF.srra� al *we • WIth work NmirMreawrxn ave Mief it,' of y k +vMh date dehe in, r.mme.el recrWrr 'the G e we peat*arewirMng partners Mrgrwr+.enr of ret m. the Gry of StrNr stn rtj moan. ,r a ^t' ontues„ue wrwtefset ia.e_ w�a,,, rhe{ (pun ihnernhnraer, W. 1i/11/20.12 3 ■Developed ■ ~277 acres ■Undeveloped ■ ~563 acres - ECONOMIC DEVELOPMENT Sewer and Water ■ Lack of Infrastructure ■ Sewer ■ Water ■ Roads undersized for trucks Legend Water Sewer - ECONONMC DEVELOPMENT LA SPOKANE VALLEY - ECONONMC DEVELOPMENT 7 Recruitment Process Department of Commerce Innovation is in our nature. SELECTO SPOKANE VALLEY selectspokane.com SPOKANE VALLEY ECONOM9C DEVELOPMENT ■ Department of Commerce ■ Associate Development Organization ■ Local Economic Development 8 Community Collllegess of Spokane nter for Workforce and Continuing Education; Prospective Recruitment Package • City developed a recruitment package • Benefits for locating in Spokane Valley • Estimated permit costs • Estimated site development costs • Letter signed by the City Manager 4 Centur Link. iA �� Y Business :HGQSE Washington E Spokane Valley Short List of Potential Sites • «aa Progress Rail Spokane (Hillyerd), Kettle Falls Sub LS ], MP .1973 FloraiTrent Property Existing Infrastructure aDOT Aces ltuo ne areal Pal S. •BNSF property in north Spokane (Black Site) •West Plains Airport property •Spokane Valley SPOKANE VALLEY - ECONOMIC DEVELOPMENT Prospective Recruitment Conceptual Design ■Staff developed conceptual designs meeting BNSF design guidelines ■ Conceptual septic layout & cost estimate • Provided options to connect to private pump station owned by Wagstaff • Coordinated with Wagstaff ■ Reviewed existing utility plans SPOKANE VALLEY - ECONOMIC DEVELOPMENT 11 Prospective Recruitment Conceptual Design # 1 DDLENTAL ADDLE 332E3L LE I RRQI TOTNT UT 11,61 3 1 T_ALL LILL'. 11,716 CV SHOP AND RAR. STORAGE'. SE PCC OVER fi ,STC 11 23 CY TEE .I P NAWZATHONARDLOADMlT3 IDIA OVERS CSTC "LAI IIFS IRE' RASED:, 3I t ArrARISP,PTPVEEN TETE P'OTEN'TIAL PUBLIC STREET E' MIA OVER 6'CSTC REVISIONS PROGRESS RA11. SERVICES CONC};PI [JAI. (+12A IN NG' PLAN 12/30/14 0. ED CS3 GTT OF SPOPANEVALLET 32 =3 ` - SPOKANE VALLEY ECONOM/C DEVELOPMENT • Estimated earthwork • Storm drainage • Buildings • Loading areas ■ Roads • Parking ■ Rail connection 12 Prospective Recruitment West of Flora Rd SPOKANE VALLEY ECONOM9C DEVELOPMENT ■Yellowstone Pipeline ■Natural Gas Distribution Line ■Seller's right of first refusal 13 Prospective Recruitment: East of Flora Rd ■Staff identified another site ■Staff facilitated meetings i between Centennial Properties (owner of Site 2) and Co. A - ECONOMIC DEVELOPMENT Prospective Recruitment East of Flora ■Sewer not available adjacent to Site ■Rail spur across Flora required ��--- approval from UTC responsiveness onsiveness p - ECONOMIC DEVELOPMENT Prospective Recruitment Conceptual Design #2 4 +!' ti+ 1157 wVILLrr, .11V141, LIMA PLIT.I.LITAL RAE DEG.w.TILIM PARCEL • 5.5.11.35 SIMS 'A/magma.. SCALE: 1" = 2DY REVISIONS dlky u-TENO Or CSR RF7C..',=iS FL.S=It\']CES �IIE=1 -EAST OFFLOF. LLMMLN, d kCOMMl C 1.11.131.1.1 s IT ■ Connection from existing BNSF spur ■ UTC ■ Ingress/egress ■ Future public street ■ Proposed vacation SPOKANE VALLEY ECONOM/C DEVELOPMENT 16 Prospective Recruitment Conceptual Design # 3 L r'� tq# 'rW_ 4} _ SCALE: 1" = 200 P.F509.0,,, • RENTSICNS PROD 2= SS FL SL:RVICES SITE PLS - EAST OF FLORA it,.� cr: 1....ar ui..:i o•wr'n� SPOKANE VALLEY — ECONOMIC DEVELOPMENT • Connection from existing BNSF spur ■ Crossed Flora Rd. adjacent to existing crossing • Ingress/egress • Future public street • Proposed vacation 17 Prospective Recruitment Conceptual Design # 4 raucvnacqu H}* Y4_ RUIN TOBENACATIED PROGRESS FAL SERVICES SIIE PLA -EAST OF FLORA ■ Required a new BNSFspur ■ UTC approval not required • Ingress/egress • Future public street • Proposed vacation SPOKANE VALLEY - ECONOMIC DEVELOPMENT Community and Economic Development 18 Legend Cas Pi{ • Pole St CH Cor Hansor IV.. iANo E}iAR" 'a,Nr, Acnpapt a34sssR.' INLaNO EMPRFi NJD COMPANY Acreage: 40 524002 • Analysis used desired site criteria ■ Vacant ■ Size ■ Access to rail ..zeEA RE SA ND COMPANY A<reag0.3437C9 Ih�FF� EMPIREiLAND COMPANY • arega: 1928 �3te EgWid Ave Legend Centennial Property -�--�� Railroad Tracks - ECONOMIC DEVELOPMENT Prospective Recruitment: Barker & Euclid ■Staff identified another site ■Staff completed conceptual design SPOKANE VALLEY ECONOM9C DEVELOPMENT 20 Prospective Recruitment Conceptual Design # 5 PARCEL ,5051.11106 5,1t EXTENSION SCAT E. l"-300' PARM S(0,0107 40.32 ACRES PARCELu30501 ACRES11 PARCEL B. TYP PROPASTP RAI CPI A REVISIONS DATE: 7,19,015 owo BY: CSR PROGRESS RAIL SERVICES SITE PIAN - FAST OF BARKER CRYOF SPOKANE VALLEY COMMUNITY& ECONOMIC DEVELOPMENT ■ Required a new UP spur ■ UTC approval not required • Ingress/egress LASPOKANE VALLEY - ECONOMIC DEVELOPMENT Community and Economic Development 21 551161911136 SEIM 9065 5,7152 911, 5.5052 .9..8 1E622E57 5.52.11050 011 5915.10116 Utilities Conoco Pipeline Duffer Mists Gas. Plpe - Water lines - Existing Sewer Few, Fnilne Cnnxfi•NYm Filer Polylines • SV Fire hydrants Inch =300 feet Prospective Recruitment: Barker & Euclid ■Easements • Consolidated I.D. • Canal ■Bureau of Reclamation SPOKANE VALLEY ECONOM/C DEVELOPMENT 22 Prospective Recruitment: Barker & Euclid ■Department of Ecology ■Wetland Biologist ■ No wetland characteristics ■ No wetland vegetation ■ No priority habitat SPOKANE VALLEY ECONOM/C DEVELOPMENT 23 Prospective Recruitment: Barker & Euclid E,intniy 'n muff rinl a pr<n ra5 ion 7a SEIP 8s.r) e. Sewer NI =1-u Dane, In -Plum - I K.' E Hl.luy E d m .., IIII ae t.. �t 8,1,- nellel:y 'aHA.r NVIE hIH *1E er wit 4H 8,15 Abondored '7: r—mpi,E.1•1I q t.' 411 ed E;d Owe • F iilPSI I��f Eir y� EP.iz7 . �(llv II'�� n0 �!lIIIJ!�;sullienRe II � In 1� Option (}; 1PrwPsee Flma E yy � s ciao raufi31 11�I;ccI �Fiq,r8 p_ rentrril r 1 r Orth Mulley veytui Extension :YVIEI �Eslrtir rc rw'nik loirR nil aRt e.Iaae----.� -. '.ti'l:Rli. Grrval using/c:rersing a �� SOME i� la WOMEN �` 1_aa ^➢ '. 11111 Elm w ` t ` :.il�pliSutuilfte Yt R,..� �tj1119u 11 Arr��11i1MILNaI11Norgi Task 1.2 Preliminary Sewer System Extension Ana lysis Spokane Valley Areae of Intersect Leaend gag g. Frogged Force Mein - Propmetl Gravity Ynin - Existing Force Main - Existing Gravity Main Pump Station 1I City/County Corporate Limits CCA Siad, Area 1 Urban Reserve Area Railroad 1 Existing Sever Servos Area 1 Force! Boundary ® Future Development Q'Drainage Areae 0 B-00 1400 Fog Figure Pocky A, Sewer ra,ln SU !Chan Re to Barker Re • ASPOKANE VALLEY ECONOM/C DEVELOPMENT ■Sewer extension ■Timing? 24 - ECONONMC DEVELOPMENT Economic Development Benefits Potential Benefits and Impacts of "Company A" '$12-18M local labor income One -Time On-going $19,000 10K 20K 30K 40K 50K 60K 70K 80K 90K 100K 11OK 120K 130K Tax Revenues Property Tax Sales Tax REST - ECONOMIC DEVELOPMENT Planned Action Ordinance NORTHEAST Area }IighVights. INDUSTRIAL AREA nrd !'On i]' dira5x� Economic output, lobs, and Tares c e LII W», m mr,d .•u P,11,; ,EAC, ,slr4Pl jc.px,e mluton ill air.''' imp'NF 410. I lue al.., 43. 100 OH axFl .CI MI,: iaY.S 1 1 512 11111 'ral'fund taxes to Mr • rlry ': pt., at vallis at M1'u) • $50 ti twain.In ttew rrn°°V Nod taws to (%i µad5i11gwn 5[.55' U: Ye, 1 1 vAllte TAl 1 ,. �Aa acres 155:,.,1..,• .-rl «res' Ilretvrkefiett Sot o.rn Rd*A 0,1.5.1) i5115)125e no tit, Aasker Ru10 RPIt Adtesa thtb,1 P int 115 pudln51015 u ha,wrlt k:nrce Ce Key Go ellas Imn,n5wli..'n'N b5dY5om[are.. Into our+5roirdbukb nIm uam, r rm55aniti6tlmuy. Key Policy w, atdY05rdI fond Malnllin a robot ca01,,,f ploduo StrategyKey .trarec PPVS'APn(5rd60tk Irani puclnrsws, loud dlv11e><.and drvrlPMn Slreamllnr p.,rmItrinn pror y s PRO11rI OPFy HtOUSt Y6 �' •O nnucut lt. l5 ) CYr5I 141555. r nm_ 5131 E. Wf H.,lsy Ave, Se6Pa1 p elrnf YA,,Y. WA 99;16 SF GRADE SEPARATION PROJECT A'6r1d4, 551 5,,. Val/Yy' nroforr L 102[50 Ctlti: 516 ,gltlinar rid new, 5,,,lo• S9 MI, Won ■ PAO ■ Streamlines permitting • Makes costs and expectations known early ■ Barker key to growth • Grade separation • Widening 3 -lanes SPOKANE VALLEY — ECONOMIC DEVELOPMENT — 27 Recruitment Katerra gBNSF--r ■Building on relationships ■ Central Business Park tenant improvements ■ Comp Plan discussion • Multiple family projects (plant) Recruitment Katerra ■ Staff responded to request for information ■ Coordinated response with utility providers ■ Able to use TIA from draft Supplemental EIS - ECONONMC DEVELOPMENT . �¢ 4444444 ri. Yf` i �f i•Y ��'y• Yi ice• 1 Recruitment Katerra • Easement extinguishment (waterline) • Wetland (same as prospective recruitment) • Vacation of unneeded ROW 30 ■ 52 acre site ■ 1 111 _�, • 11 , Mr Mr . Katerra Highlights 1 . 1 • • Provide hundreds of direct jobs ■Stimulating the growth of a 1,000 indirect jobs ■ Permit Valuation $35 million LA SPOKANE VALLEY - ECONOMIC DEVELOPMENT 31 Just a Glimpse BREAK NEVA! GROUND - ECONONMC DEVELOPMENT CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 2, 2018 Department Director Approval: Check all that apply: ['consent ❑ old business ['new business ['public hearing ['information ® admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: City Hall Facilities Maintenance Staffing GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Council Discussion August 9, 2016, Council Budget Workshop June 14 2016, Council Budget Workshop June 13, 2017 BACKGROUND: A discussion regarding a Facilities Maintenance staff person was part of the 2017 Budget Estimates Revenues and Expenditures presentation on August 9, 2016 and the 2017 and 2018 budget workshops held on June 14, 2016 and June 13, 2017. Since the initiation of the City Hall project, staff anticipated that one additional employee would be necessary to properly maintain and operate the systems of the new building. The new City Hall Operations and Maintenance has been a part of the City's budget for 2017 and 2018. The total dollar amounts were $303,918 in 2017 and $306,043 in 2018. This budget included sufficient funds to cover the cost of the new employee. Also, a placeholder of $271,000 for 0 & M costs has been in the City budget for the years 2015 and 2016 that was transferred out to the Civic Facilities Capital Projects Fund #310. Because the City contracts for many services, staff solicited proposals from several local property management companies. We received one response (see attached) that covered maintenance activities at City Hall only. The annual cost of a contract would be marginally more expensive than adding an in-house employee. City Administration has reviewed the alternatives and believes that hiring an in-house employee would be our best option. In addition to overseeing the new building, this individual could take the lead in maintaining the Police Precinct while also being available to assist with activities at CenterPlace. This flexibility at a lower delivery cost is the basis for our conclusion. This position is already included in our current employee count of 89.25 so there would be no changes with filling this position. OPTIONS: Hire one FTE as anticipated in the 2017 and 2018 budgets or contract with a facilities maintenance company RECOMMENDED ACTION OR MOTION: Consensus for the City Manager to recruit and fill the Facilities Maintenance position. BUDGET/FINANCIAL IMPACTS: Wages, Payroll Taxes & Benefits for Facilities Maintenance position 1 -FTE - $98,818, Contract with a facilities management company $111,545.24+. STAFF CONTACT: Doug Powell, Building Official; Deanna Horton, Administrative Assistant ATTACHMENTS: December 18, 2017 Staff Memo Summary of Potential costs K&H Facility Services. LLC - Proposal of Services Spokane .0•OValley Community Development Doug Powell, Building Official 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org Email:planning@ spokanevalley .org Memorandum To: Doug Powell From: Deanna Horton Date: Dec. 18, 2017 Re: Facilities Maintenance Based on the Scope of Services we received from K&H Facility Services this is what I believe would be included in the contract: Base rate: 8 hours per day, 5 days per week, @ rate of $49.29 per hour = $102,523.20, tax $9,022.04 total of $111,545.24 All after hours call are charged at 1.5 times the rate. Specialty technicians would be charged to us at a higher rate. One person would be assigned to our building. This person would learn the regular maintenance of the equipment around the building and monitor the needs of that equipment. They would train the other seven individuals who work regularly in the Valley, to be able to step in while our assigned person was on vacation, but our person would also be sent to other facilities in times of need as well. All requests for work must be processed through their work order system. They would not do any work in the building without a work order. These work orders are then distributed out to the technicians in the field based on qualifications. Whomever is most qualified to take care of the work. K&H has licensed electrician and HVAC person on staff, and would send them out when we needed this type of work, however the hourly rate for these people would increase our charges considerably. K&H does not shovel snow. They would around doorways in order to maintain safety however, snow is outside of their purview. I reached out to several other companies for information and none responded to my requests. FACILITY SERVICES Customer Driven:. Tenant Focused November 27, 2017 Ms. Deanna Horton, CFM Administrative Assistant Community & Public Works City of Spokane Valley 10210 E. Sprague Ave. Spokane Valley, WA 99206 Dear Ms. Horton: Thank you for the opportunity to propose facility services for your new Spokane Valley City Hall building. We value your consideration and the opportunity to further discuss our services with you. K&H Facility Services, LLC understands the importance of providing high quality service with a stable and professional facilities services team, and providing financial accountability to all of our customers. We take our commitment to our customers very seriously, and offer our highest level of service. It is through your success as our client and through the success of your facility that we are able to achieve overall success as a company. We truly believe that our Corrigo Work Order system is unmatched in its quality, detail and flexibility. We have implemented this work order system as we believe that our clients can only fully succeed in their goals if they understand all of the detail behind how their property is being operated and maintained. We realize the sizeable investment that you as an owner have in your property. Our responsibility is to maintain the facility in the best condition possible by implementing a comprehensive preventative maintenance program for the mechanical systems, and to keep up with the day to day operations and repairs, including such items as minor touch-up painting, and policing for litter and removing graffiti, allowing you to maintain a class A facility. We have a broad range of experience providing facility services for commercial and medical office buildings, surgery and urgent care facilities, data centers, industrial and warehouse buildings, as well as retail properties. Our clients include Spokane Teachers Credit Union, Providence Health Services, Hanson Properties, Columbia Hydronics, Washington Trust, and Manito Golf & Country Club among others. We recognize that many of our clients are owner -occupied properties such as yours, where the services and service level can be different than those provided in a general leased office environment, including furniture adjustment and moving, personal property management, construction and project management. K&H Facility Services, LLC is a wholly owned subsidiary of Kiemle & Hagood Company, and is a licensed and bonded general contractor and electrical contracting company. We currently employ approximately 47 technicians, who have various degrees of expertise, and city and state licenses associated with the electrical and HVAC repairs that we do on behalf of our property management and facility services clients. These licenses include boiler operator, heating mechanic, 01 journeyman electrician, 07 specialty maintenance electrician, EPA refrigerant handling, and numerous other licenses. In our operation of K&H Facility Services, our goal is to select the right level of expertise to fit the maintenance work needed for each individual building. The costs associated with our technicians are passed directly on to the buildings they work at in the form of an hourly rate. This all-inclusive hourly flat rate includes all federal taxes and benefits such as health and life insurance, 401 K retirement allocation, uniforms, cell phone costs, wages and other direct and indirect expenses. The billing rate of the technician will vary by individual employee and their skill level. The technician assigned to the City of Spokane Valley building would be invoiced out at a fully loaded flat rate of $49.00 per hour, plus Washington State Sales Tax. Based on our initial meeting and building tour, I have included a "Scope of Services" for the building. The services listed are a starting point of our recommendations and can be modified to meet any specific requirements of the Building Owner. Why K&H Facility Services? K&H Facility Services is the largest facility services company in the region, serving the greater Spokane area, Tri -Cities, and Coeur d'Alene. Our size gives us the ability to share expertise across our portfolio providing facility services of general office, medical office, retail, industrial, and corporate facilities. With our 46 technicians, we have experience with virtually every brand and building system in place in the City of Spokane Valley, City Hall Building. This gives Building Ownership greater peace of mind in knowing that you will get technicians that have the experience to operate your systems, and that we can be efficient in trouble shooting maintenance issues in a timely manner. That same expertise is available at the management level of our company. Jerry Van Guilder, Director, and our Valley Supervisors, Scott Sanford and Mike Rust, take an active role in providing oversight of our facility technicians, working through personnel management issues, and insuring that the creativity and focus of all our staff can be focused on a specific building issue. Finally, we have specific experience providing facility services of corporate occupied facility like yours. For example, we have provided our services to the Guardian Insurance West Regional Office Complex here in Spokane for well over 20 years until they recently closed that office. We understand the importance of working closely with the Building Ownership and we take pride in our ability to provide the stewardship you rely on. This expertise and experience is all available to the City of Spokane Valley as you work through the setup of operation for you new facility. We sincerely appreciate your consideration and look forward to the opportunity to answer any additional questions. Sincerely, Jerry Van Guilder, Director K&H Facility Services, LLC Scope of Services City of Spokane Valley - City Hall Building All K&H Facility Service technicians work under the supervision of the Building Owner, Director; Jerry Van Guilder, Field Supervisor; Scott Sanford, and Group Lead Technician; Mike Rust. All requests for services would be sent to K&H Facility Services and will be dispatched by our office through our Corrigo Work Order system. The Facility Technicians are responsible for the operations, maintenance, and repairs of the facility, and will keep the Building Owner and Supervisors informed of any issues. Provide one full time technician, Monday through Friday, 8 hours per day at a billing rate of $49.29 per hour. Afterhours on call emergency service will be provided 24/7 at a rate of time and one half based on the technicians billing rate that would be on call at the time of the emergency. Since the facility is new and many systems and components are under warranty, any issues or faulty components that are under warranty will be directed to the appropriate contractor or vendor during the warranty period for resolution, with notification provided to the Building Owner as well. 1. Daily Operations of the facility Include: a. Service and Life Safety Compliance: i. All requests for service, HVAC preventative maintenance, and re- occurring life safety service and maintenance would be documented and managed through our Corrigo Work Order system. This includes vendor/contractor management and documentation of the fire alarm, fire sprinkler, fire extinguisher, and backflow prevention devices. All maintenance records can be provided to ownership in an electronic or printed format, depending on Building Owner's preference. b. HVAC System: i. Operate per the specifications and the "sequence of operation". ii. Perform all repairs not covered under warranty. iii. Perform all preventative maintenance per manufactures recommendations or recognized industry standards. Typically this would include quarterly filter replacement and a full spring (cooling) and fall (heating) performance and preventative maintenance service. iv. Maintain airflow of the Daikin outdoor heat units including removal of snow and debris from the top surface area as needed. c. Plumbing: i. Repairs and service for all of the fixtures and drains in the restrooms, kitchens, utility sinks, and janitor closets...including re- occurring replacement of batteries for faucets and flush valves. d. Building Exterior: i. Keep entrance and exit areas clear, including snow and ice removal at the building entrances as needed to supplement the snow removal contractor's services. ii. Monitor landscape sprinkler system operations and perfoiiii maintenance and repair as required. e. Lighting: i. Monitor and maintain interior and exterior lighting systems as needed. g• Electrical: i. All electrical repairs will be performed by our licensed staff electricians. General Repairs and Miscellaneous: i. Repair or replace improperly operating door hardware and lock sets, adjust door closers and lubricate door hardware as needed. ii. Monitor, patch & touch up paint on walls as needed. iii. Monitor and glue seams or replace carpet tiles as required. iv. Police the common areas, including the hallways, stairwells, parking lots, sidewalks, and landscaped areas on a daily basis; removing any debris and/or graffiti as needed. v. Maintain and update building records relative to paint, carpet, tenant improvement projects, blueprints and attic stock. vi. Provide oversight of any contractors/vendors working in the building to ensure work conforms to city code and building standards. vii. Notify the building Owner and/or Supervisor of any accidents in or about the premises, providing the name and address of the injured person(s), the type of injury or accident, witnesses' names and contact information, and date and time of incident. Complete the safety Incident Report From and turn in to the Building Owner with copies given to the Supervisor and KHFS Human Resources. viii. Conduct periodic inspections to determine if the janitorial service is satisfactory and to take such action as necessary to have the janitorial contractor maintain cleaning standards in accordance with the building specifications. Responsible for the ordering and receiving of building supplies and determining if they are the proper amount and are the proper type. ix. Abide by company payroll due dates including submission of the electronic timesheet listing all hours worked at each property by day, certifying that they are true and correct. x. Perform other tasks and duties as assigned by Building Owner, Director, K&H Facility Services, Field Supervisor or Group Lead Technician. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 2, 2018 Check all that apply: ['consent ❑ old business ['information ® admin. report Department Director Approval: ['new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Public Records Act and Open Public Meetings Act training. GOVERNING LEGISLATION: Chapters 42.56 RCW (PRA) and 42.30 RCW (OPMA). PREVIOUS COUNCIL ACTION TAKEN: Training by staff at least once per year. BACKGROUND: Staff will provide training on the City's obligations under Washington's Public Records Act under chapter 42.56 RCW, and Washington's Open Public Meetings Act under chapter 42.30 RCW. OPTIONS: N/A. RECOMMENDED ACTION OR MOTION: N/A. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Cary Driskell, City Attorney; Erik Lamb, Deputy City Attorney. ATTACHMENTS: PowerPoint presentation. Public Records Act and Open Public Meeting Act Training Cary Driskell City Attorney, City of Spokane Valley Erik Lamb Deputy City Attorney, City of Spokane Valley January 2, 2018 City of Spokane Valley - Office of the City Attorney r u • ic Records Act Historical background Adopted in 1972 by Initiative 276. Codified under chapter 42.56 RCW. City of Spokane Valley - Office of the City Attorney 2 Strongly worded mandate - statute "The people of this state do not yield their sovereignty to the agencies that serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may maintain control over the instruments they have created." RCW 42.56.030 City of Spokane Valley - Office of the City Attorney "Public Record" definition Relevant portion of definitions states as follows: "Public record" includes any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics. City of Spokane Valley - Office of the City Attorney "Public Record" definition Most important parts are: (1) "writing"; (2) "relating to the conduct of government or the performance of any governmental or proprietary function"; and (3) "owned, used, or retained by any state or local agency." City of Spokane Valley - Office of the City Attorney "Writing" - electronic E-mails, Tweets; Text messages; Transitory postings on Facebook and other social media; Meta -data; and Police/security video. City of Spokane Valley - Office of the City Attorney 6 Public Record (writing) versus Information PRA only requires disclosure of public records Information is not a record and therefore not subject to required disclosure Information is material or data that is not part of an identifiable record E.g., City population, who is the mayor, how many employees However, City policy and customer service standards provide for employees to provide information as requested City of Spokane Valley - Office of the City Attorney "used by overnment" � Important distinction within definition - location not mentioned Location not critical factor, nature of record is what is critical (relates to conduct of government or performance of governmental or proprietary function and prepared, owned, used, or retained by City) . Personal computer or phone of Council Text messaged from personal phone of Council In possession of third party contractor Available from another entity City of Spokane Valley - Office of the City Attorney "used by overnment" — cont. � No Constitutional privacy rights for public records on private devices, private emails, or private texts Must conduct reasonable search where records are likely to be located. If we know or learn of facts that suggest a search of an additional location or source might reasonably be expected to uncover responsive records, we must make that extra search. PRA requires employees/agents/officials to conduct a search of their own files/devices, submit any public records, and submit a reasonably detailed affidavit attesting to the nature and extent of the search City of Spokane Valley - Office of the City Attorney Agency duty to respond Local governmental entities are mandated to adopt and enforce reasonable rules governing how the agency shall respond to requests. RCW 42.56.100. Spokane Valley has done that through adoption of SVMC 2.75. Requestors may request copies or to view records. Have requestors work with City Clerk's office to set up viewing appointments. City of Spokane Valley - Office of the City Attorney Form of the record request No specific form necessary Can be oral, but agency should memorialize in writing for protection and clarity Request must provide "reasonable description" to be able to locate the record Sufficient clarity to give agency fair notice a PRA request has been received as opposed to other request City of Spokane Valley - Office of the City Attorney Pwmptresponse requ;; � Must respond within 5 business days by: (1) providing the record; (2) providing an internet address/link to website for specific records; All City ordinances, resolutions, and contracts are online, as well as many other major documents such as the Comprehensive Plan (3) acknowledging that the [agency] has received the request and providing a reasonable estimate of the time the [agency] will require to respond to the request; (4) acknowledging that the [agency] has received the request, requesting clarification, and providing a reasonable estimate of the time the [agency] will require to respond to the request if clarification is not provided; or (5) denying the record request. City of Spokane Valley - Office of the City Attorney pt rom disclosure — a orney c ient privileged information RCW 42.56.070(1) contains what is commonly referred to as the "other laws" exemption to disclosure. It specifically states in pertinent part that "each agency ... shall make available ... all public records unless [exempt under the PRA] or other statute which exempts or prohibits disclosure of specific information or records." RCW 5.60.060(2) (a) states that "[a] n attorney or counselor shall not, without the consent of his or her client, be examined as to any communication made by the client to him or her, or his or her advice given thereon in the course of professional employment." City of Spokane Valley - Office of the City Attorney Information not protected -examples Council and employee names; Council and employee salary; Council and employee benefits; Employee vacation/sick time used; Council and employee work e-mail address; and employee length of service. City of Spokane Valley - Office of the City Attorney 14 Penalties and Attorney's Fees RCW 42.56.550(4) provides that it "shall be within the discretion of the court to award such person an amount not to exceed one hundred dollars for each day that he or she was denied the right to inspect or copy said public record." • how much of a fine to assess is based on two steps: (1) count the number of days the party was denied access to the records; and (2) determine the appropriate per day penalty, up to sioo per day depending on the nature of the denial. The prevailing party is entitled to "reasonable attorney fees" and costs of suit. City of Spokane Valley - Office of the City Attorney Penalty per document or per request? Until 2016, the rule was that the daily penalty applied to the request, not per document. Yousoufian v. Sims,152 Wn.2d 451 (2004). Last year, the state Supreme Court ruled that it is within the trial court's discretion to assess a daily penalty for each page of each document wrongfully withheld, depending on the circumstances (i.e. how egregious the violation was). Wades Eastside Gun Shop v. Department of Labor & Industries. City of Spokane Valley - Office of the City Attorney Determining how much penalty Good faith failure to find and produce a document? Zink v. City of Mesa, 140 Wn. App. 328 (2007) - large and frequent record requests by former Mayor materially interfering with operation of clerk's office. Trial court was sympathetic ("substantially complied," full compliance amounted to "practical impossibility," the requests "amounted to unlawful harassment") . Court of Appeals disagreed, finding strict compliance required, not substantial compliance. Penalty and fees of $246,000. City of Spokane Valley - Office of the City Attorney Agency "best practices" 1. Entity management attitude; 2. Training; 3. Prioritizing requests; 4. Tracking requests; 5. Effective monitoring; 6. Central point of contact in the agency; 7. Visible signage; 8. Transparency and communication; 9. User-friendly website; io. Good records management and information technology; 11. Appropriate copying charges; 12. Using the installment method for large requests; 13. Communicate agency appeal process for record denials; and 14. Documenting the request process. City of Spokane Valley - Office of the City Attorney Questions on the PRA? City of Spokane Valley - Office of the City Attorney 19 The Open Public Meetings Act City of Spokane Valley - Office of the City Attorney 20 The Open Public Meetings Act (OPMA) Washington State law enacted in 1971. Codified under chapter 42.3o RCW. Applies to all city and town councils, and many subordinate city and town boards and committees. Applies to planning commissions, lodging tax advisory committees. City of Spokane Valley - Office of the City Attorney Purpose of OPMA Governments "exist to aid in the conduct of the people's business." RCW 42.30.010. "The people of this state do not yield their sovereignty to the agencies which serve them.' Idp "The people, in delegating authority, do not give their public servants the riht to decide what isgood for the people to know and what is not good for them to know. Id. p p "The people insist on remainin informed so that they may retain control over the instruments they have created.' Id. Goal is transparency and public trust. City of Spokane Valley - Office of the City Attorney OPMA requirements OPMA requires that: All meetings of the governing body shall be open to the public. All actions taken by such bodies shall be done at meetings that are open to the public. City of Spokane Valley - Office of the City Attorney What is a "meeting"? There must be a "meeting" in order to trigger the requirements of the OPMA. "Meeting" means meetings at which action is taken; "Action" means the transaction of the official business of a public agency by a governing body including but not limited to receipt of public testimony, deliberations, discussions, considerations, reviews, evaluations, and final actions; Physical presence is not required. Majority (quorum) implicates "meeting" rules. City of Spokane Valley - Office of the City Attorney What is a "meeting"? cont. Courts have found that "serial meetings" are considered "meetings" under the OPMA. What is a serial meeting? One Councilmember speaks with two other Councilmembers about particular City business. Unbeknownst to the original Councilmember, a fourth Councilmember also speaks to the two other Councilmembers about the same City business. So now all four Councilmembers, which constitutes a quorum, have discussed the City business and have done so outside of an open public meeting. Best practice: Conduct all discussions in public meetings. City of Spokane Valley - Office of the City Attorney What is a "meeting"? (cont.) Email communications can constitute a meeting which violates the OPMA if it goes back and forth. Solely receiving information is not a violation. Responding to email could be a violation depending on the circumstances. It is not necessary that a governing body take "final action" (a vote) for a meeting to be subject to the OPMA. Discussion regarding City matters is "action." Requires a public meeting if a quorum of members are present for the discussion. City of Spokane Valley - Office of the City Attorney Procedural Requirements for Meetings Outlined in detail in the Governance Manual. Some general requirements: Notice (depends on the time of meeting); Open to public unless an executive or closed session; Votes cannot be by secret ballot; Member of public cannot be forced to give their name or other information as condition of attendance (can condition a person's ability to speak at the meeting on providing information) . City of Spokane Valley - Office of the City Attorney Whifls nota "meeting"? What is not a meeting: If City matters are not discussed, then the gathering is not a "meeting" subject to OPMA (even if a quorum is present). Examples: Social gatherings if City business is not discussed; Gatherings before or after official action (such as the time prior to Council meetings) so long as City business is not discussed; Meetings of other government agencies (BoCC, chamber of commerce), so long as the Council/Commission members do not discuss City business amongst themselves. Perception still important. City of Spokane Valley - Office of the City Attorney OPMA exceptions and exemptions No City business = OPMA not implicated. If no official business of City is transacted, OPMA does not apply. Public perception is a separate consideration from what is legal. Active preparation for litigation. Executive sessions: 11+ specific circumstances, defined by statute Closed session (OPMA simply does not apply) RCW 42.30.140 (quasi-judicial matters and collective bargaining issues) City of Spokane Valley - Office of the City Attorney Executive sessions Four common examples: Interviewing candidates/qualifications for appointed positions (City Manager); Discussing applicant qualifications for open Council position; Considering the job performance of an employee (City Manager); Considering the acquisition of real property where the discussion, if public, could increase the price; Discussions with legal counsel about litigation -related matters. No final decisions allowed in executive sessions City of Spokane Valley - Office of the City Attorney OPMA penalties Effect of penalty The penalty for a violation of the act is direct: any action taken in violation of the OPMA is null and void; "Any person" may bring the action in superior court. Individual liability. $500 penalty for first violation if they attend with knowledge that the meeting is in violation of the Act, and si,000 for subsequent violations. City or City Council liability. Liable for all costs, including reasonable attorney fees. City of Spokane Valley - Office of the City Attorney Questions on OPMA? City of Spokane Valley - Office of the City Attorney 32 Appearance of Fairness Doctrine City of Spokane Valley - Office of the City Attorney Appearance of Fairness doctrine Applies only to quasi-judicial matters and not to legislative ones. RCW 42.36.010. Doctrine requires government decision -makers in quasi-judicial matters to conduct hearings and make decisions in a way that is fair to others in appearance and fact. Test for fairness: would a fair minded person in attendance believe that: (1) everyone was heard who should have been heard, and (2) the decision -makers were impartial and free from outside influences? City of Spokane Valley - Office of the City Attorney Examples of quasi-judicial actions. Quasi-judicial (handled by City Hearing Examiner): Subdivision approvals; • Preliminary plat approvals; • Conditional use permits; • Variances; Rezones of specific parcels; and Discretionary zoning permits if hearing required. Not quasi-judicial: Adoption, amendment, or revision of comprehensive plans; Adoption of area -wide zoning ordinances; and Adoption of area -wide zoning amendments. City of Spokane Valley - Office of the City Attorney Appearance of Fairness applied Disqualifies decision -makers from the quasi-judicial decision-making process who: have prejudged the issues; have a bias in favor of one side in the proceeding; have a conflict of interest; or cannot otherwise be impartial. Prohibits "ex parte" communications between a decision -maker and a proponent or opponent of the matter being decided during the pendency of a quasi-judicial proceeding. RCW 42.36.060. City of Spokane Valley - Office of the City Attorney Questions on Appearance of Fairness? City of Spokane Valley - Office of the City Attorney 37 To: From: Re: DRAFT ADVANCE AGENDA as of December 27, 2017; 9:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings January 9, 2018, Formal Meeting Format, 6:00 p.m. Idue Tue, Jan 21 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Ordinance 18-001 Regarding Nuisances — Cary Driskell, Erik Lamb (15 minutes) 3. First Reading Ordinance 18-002 Regarding Unfit Dwellings — Cary Driskell, Erik Lamb (15 minutes) 4. Resolution 18-001 Repealing & Replacing Resolution 17-001, Bank Signing Authority— C.Taylor (10 min) 5. Motion Consideration: Award of LTAC Funds — Chelsie Taylor (25 minutes) 6. Motion Consideration: Bid Award Appleway Trail Project, Sullivan to Corbin — Lochmiller/Mantz (10 min) 7. Appointments: Councilmembers to Committees — Mayor 8. Appointments: Planning Commission — Mayor 9. Appointments: Lodging Tax Advisory Committee — Mayor 10. Admin Report: Barker Grade Separation Project Update — Gloria Mantz, Bill Helbig 11. Admin Report: Solid Waste Collection Contract Amendment - addition of Roadwear maintenance fee - Erik Lamb, Morgan Koudelka 12. Advance Agenda — Mayor January 16, 2018, Study Session, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance 18-001 Regarding Nuisances — Cary Driskell, Erik Lamb 2. Second Reading Ordinance 18-002 Regarding Unfit Dwellings — Cary Driskell, Erik Lamb NON -ACTION ITEMS: 3. Water Banking — John Hohman, and Mike Hermanson, Spokane County 4. Annexation — Erik Lamb, Mike Basinger, Chaz Bates 5. Advance Agenda — Mayor 6. Information only: TIP Amendment (10 minutes) (10 minutes) (10 minutes) (20 minutes) (25 minutes) (5 minutes) [*estimated meeting: 160 minutes] [due Tue, Jan 91 [*estimated meeting: (15 minutes) (15 minutes) (15 minutes) (20 minutes) (5 minutes) 70 minutes] January 23, 2018, meeting cancelled Councilmembers attend AWC City Action Days (Jan 24-25), Olympia January 30, 2018, Study Session (w/action items) 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor 3. Info Only: Dept Reports February 6, 2018, Study Session, 6:00 p.m. ACTION ITEMS: 1. First Reading Proposed Ordinance Amending Street Standards — Henry Allen, Micki Harnois NON -ACTION ITEMS: 2. Proposed Amended TIP — Colin Quinn -Hurst 3. Functional Classification of Streets - Colin Quinn -Hurst 4. Advance Agenda fdue Tue, Jan 231 (5 minutes) (5 minutes) [*estimated meeting: minutes] due Tue. Jan 30 (25 minutes) (15 minutes) (20 minutes) (5 minutes) [*estimated meeting: 65 minutes] February 13, 2018, Special Meeting, Winter Workshop, 8:30 a.m. — 3:00 p.m. [due Tue, Feb 61 Tentative agenda items include: Outside Agency Funding Level Draft Advance Agenda 12/27/2017 11:26:25 AM Page 1 of 2 February 20, 2018, Study Session, 6:00 p.m. 1. Advance Agenda 2. Info Only: Potential Grant Opportunities (FMSIB and CSP) [due Tue, Feb 13] (5 minutes) February 27, 2018, Formal Meeting Format, 6:00 p.m. [due Tue, Feb 20] 1. PUBLIC HEARING: Proposed Amended 2018 TIP — Colin Quinn -Hurst (15 minutes) la. Proposed Resolution Amending 2018 TIP 2. Second Reading Proposed Ordinance Amending Street Standards — Henry Allen, Micki Harnois (15 min) 3. Admin Report: Potential Grant Opportunities (FMSIB and CSP) — Adam Jackson (20 minutes) 4. Admin Report: Advance Agenda (5 minutes) 5. Info Only: (a)Dept Reports; (b) Potential grant Opps (SRTC, SRTS, PBS) [*estimated meeting: 55 mins] March 6, 2018, Study Session, 6:00 p.m. 1. Accomplishments Report (2017) 2. Advance Agenda [due Tue, Feb 27] (- 60 minutes) (5 minutes) March 13, 2018, Formal Meetin2 Format, 6:00 p.m. [due Tue Mar 6] 1, Motion Consideration: Potential Grant Opportunities (FMSIB and CSP) — Adam Jackson (20 minutes) 2. Admin Report: Potential Grant Opportunities (SRTC, SRTS, PBS) — Adam Jackson (20 minutes) 3. Advance Agenda (5 minutes) March 20, 2018, Study Session, 6:00 p.m. [due Tue Mar 13] March 27, 2018, Formal Meetin2 Format, 6:00 p.m. [due Tue Mar 20] 1. Motion Consideration: Potential Grant Opportunities (SRTC, SRTS, PBS) — Adam Jackson April 3, 2018, Study Session, 6:00 p.m. [due Tue Mar 27] *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Donation Recognition Governance Manual Police Dept Quarterly Rpt (April, July, Oct, Jan) Police Precinct Lease Renewal (Nov '18) Retail Recruitment Follow-up Sign Ordinance Street Illumination (ownership, cost, location) Tobacco 21 Resolution Transportation & Infrastructure Utility Facilities in ROW Youth Civic Involvement/Activities Draft Advance Agenda 12/27/2017 11:26:25 AM Page 2 of 2