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2018, 01-30 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT (with some action items) Tuesday, January 30, 2018 CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) 6:00 p.m. CALL TO ORDER ROLL CALL ACTION ITEMS: 1. CONSENT AGENDA: consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Jan 30, 2018 Request for Council Action Form Total: $2,438,562.52 b. Approval of Payroll for Pay Period Ending January 15, 2018: $332,547.15 c. Approval of January 2, 2018 Council Meeting Minutes, Study Session d. Approval of January 9, 2018 Council Meeting Minutes, Formal Format e. Approval of January 16, 2018 Council Meeting Minutes, Study Session 2. Motion Consideration: Mayoral Appointment, Human Rights Task Force — Mayor Higgins [public comment] 3. Motion Consideration: Waste Management Contract Amendment, Street -wear Fee — Morgan Koudelka, Erik Lamb, Henry Allen [public comment] DISCUSSION LEADER SUBJECT/ACTIVITY GOAL NON -ACTION ITEMS: 4. Marty Palaniuk Code Text Amendment, 2017-0003 Discussion/Information Subdivision Regulations 5. Gloria Mantz, Bill Helbig Barker Grade Separation Project Update Discussion/Information 6. John Hohman Street Maintenance Discussion/Information 7. John Hohman Street Sweeping Discussion/Information 8. Mayor Higgins Advance Agenda Discussion/Information 9. Information Only (The following items will not be reported or discussed): (a) Quarterly Report Permit Center Survey; (b) Depaitment Reports 10. Mayor Higgins Council Check-in Discussion/Information 11. Mark Calhoun City Manager Comments Discussion/Information Adj ourn Study Session Agenda, January 30, 2018 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Aeon Meeting Date: January 30, 2018 Department Director Approval: El Check all that apply: Q consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEIVI TITLE.: Approval of the Following Vouchers: VOUCHER I,IST VOUCHER. NUMBERS 01/03/2018 01104/2018 01/0412018 008/2018 8 01/10/2018 01/1012018 01/11/2018 0111712018 01/18/2018 01/18/2018 01/18/2018 0111912018 6518-7528 43539-43544 43545 43546-43578 7529-7535 6099; 6148; 6150; 6152; 6159; 6162-6165; 6167; L3579 43580-43632 43633-43647 43648-13687; 3441196 43688-43721 43722-43738 43739 #9O1 - General Fund 001.01 I ,000.51 1. 001.013.001).513. 001.013.015.515. 001.0I6.000E 001.018.01 3.513. 001.018.014,514. 001.018.016.518. 00 1.032.000. 001.058.050.558. 001.058,051.558. 001.058.055.558. 001.058.056.558, 001.058.057.558 001.076.000.576. 001.076,300.576, 001.076.301.571. 001.076.302.576. 00 1.076.304.575. 001.076.305.571, 001.090.000.511. 00 1.090,000.514. 001.090.000.517, 001.090.000.518. 001.0 90.000.519, 001.090.000.540. 001.090.000.550, 001.090.000.560, 00I ,090.000.594. 001.090.000.595, Explanation of Fund Numbers GRAN[} TOTAL! found on Voucher Lists Other Funds 101 — Street Fund 103 — Paths & "['rails 105 — Holul/Mete:1 Tax 106 — Sol id Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 Winter Weather Reserve 204 — Debt Service. 301 — REE'1' 1 Capital Projects 302 — REET 2 Capilal Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg Capital Projects 311 — Pavement Prescrvation 312 -- Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 -- Aquifer Protection Area 501— Equipment Rental & Replacement 502 — Risk Management City Council City Manager Legal Public S tfe,y Deputy City Manager f inanee Fiumara. Resources Public Wor:cs CED - Adm i n islra lion CED Economic Development CED — Development Services -Engineering CED — Development Services -Planning CEI) — Building Parks & Rec—Administration Parks & Rec-Mai me n an cc Parks & R>Re;crei tion Parks &. Rev- Aquatics Parks & Rec- Senior Center Parks & Rc.. -CenterPIace General Gov't- Council relater! General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Economic. General Gov't -Social Services General Gov't -Capital Outlay General G c?w't-Pavement Preservation TOTAL AMOL1N..l, $.1,1 7.110 Sli_L)0(.!_21 '1_501.ri0 S3 -10.I.50.58 S372,557,79 $157,714.02 $545,308.17 $223,219.17 $$502,724.26 �9,,yy0^3 X6.82 f $502, f 24.26 $2,438.562.52 RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 01/0312018 3:49:13PM Voucher List Page: 1 Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7518 11312015 002818 DUDREV JR.. ALEKSANDR PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROM: 500.00 Total : 500.00 7519 1/3/2015 006M3 EMPIRE EYE PHYSICIANS PARKS REFUND (]111.7: 7.14].1 1 f]FPOSIT REFUND: GREAT ROOM/, 52.00 Total : 52.00 7520 11312018 006434 GROGAN , STACI PARKS REFUND 001,237 10.99 DEPOSIT REFUND: FIRESIDE LOUT 110.00 Total : 110.00 7521 1/3/2018 006435 JETSEAL INC PARKS REFUND 001.237.10.99 DEPOSIT REFUND; GREAT ROOM/! 210.00 Total : 210.00 7522 1/312018 000436 LOSS, ANGELA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 7523 1/3/2018 006437 NORTH PINES DENTAL CARE PARKS REFUND 001.237.10,99 DEPOSIT REFUND: EXECUTIVE CC 52.110 Total 52.00 7524 113/2018 006177 SPOKANE ROCK RO IERS PARKS REFUND 001.237.10.99 REISSUE DEPOSIT REFUND - SULI 75.00 Total : 75.00 7525 113/2018 0061438 UNI I EL1 HEALI Iii Al k PARKS REFUND 001.237.10.99 DEPOSIT REFUND. ROOM 110 32.00 Total : 52.00 7526 113/2018 006440 UNITED HEALTHCARE PARKS REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: MEE- 52,00 Total ; 52,00 7527 11312018 006439 VALLEY LANDMARK MBC PARKS REFUND 001,237.10,99 DEPOSIT REFUND: ROOM 212 52.00 Total : 52.00 7528 11312015 004162 ZAYCQN FOODS LLC: PARKS REFUND 001.237.10.99 DEPOSIT REFUND= GREAT ROOM„ 210.00 Total : 210.00 11 Vouchers for bank code : pk-ref 11 Vouchers in this report Bank total ; 1,417.00 Total vouchers : 1.417,00 Page.: 1 vchlfst 1110412018 1:16:01 PM Voucher List Spokane Valley Page; Bank code : pb8nk Voucher Date Vendor Invoice 43539 1/412016 001606 BANNER BANK 43540 114/2018 001606 BANNER BANK 43541 1/4/2018 001806 BANNER BANK 43542 11412018 001606 BANNER BANK 43543 114r2010 001606 BANNER BANK 8573 Dec 2017 8573 Dec 2017 8573 Dec 2017 8573 nLr 7817 8573 Dec 2017 8573 Dec 2017 8573 Dec 2017 8573 Dec 2017 9713 Dec 2017 9713 Dec 2017 9713 Dec 2017 9713 Dec 2017 9713 Dec 2017 9713 Dec 2017 9713 Dec 2017 9713 Dec 2017 9713 Dec 20117 9713 Dec 2017 6599 Dec 2017 8599 Dec 2017 8599 Dec 2017 8599 Dec 2017 5214 Dec 2017 8565 Dec 2017 8565 Dec 2017 8565 Dec 2017 8565 Dec 2017 6565 Dec 2017 Fund/Dept 101.043.000.542 001.018,016.518 001.143.70.00 60 1.058.051.558 001.018.014.514 101.042.000.542 001 .058.051.558 001.058.051.558 001.05 8.057.558 001.058.057.558 001.0 58.055.558 001 058.057.558 001,058.057.558 00 1.058.050.558 001.058.0 57.558 001.058.057.558 001.058.0 57.558 001.058.057.558 001.076.305.575 001.076.305.575 001.076.305.575 001,076.266.594 001.143.70.00 001.090,040.519 001.018.016.518 001.013.015.515 101.042.000.542 001.032 000.543 Description/Account Amount AMAZON, C 0 M GRAIGSL[ST.ORG I IMC NETWORK SOLUTIONS UPLIFT DESK DISHMAN DODGE CONSTANT CONTACT NETWORK SOLUTIONS Tota[: ULINE SHIP SUPPLIES INTERNATIONAL CODE COUNC[L If ASF PM OREILLYAUTOMDT[VE STORES WABO AMERICAN INSTITUTE OF PARLIAN GALLS LLC AMAZON. C 0 M GALLS LLC ULINE SHIP SUPPLIES Total ALLTECSTORES_COM GREATER SPOKANE VALLEY CNA! HOBBY LOBBY BEST BUY ALASKA A[RLINES Total: Total UNCLE SAMS FLAG AND GIFT VIZ IAPPS.COM AMAZON.COM CMSA NW CHAPTER AMAZON.00 M 2,069.95 25.00 880.00 9.99 424.00 128.82 46.52 127.92 3,712.20 216.78 43,47 160.00 52.08 185.00 70.00 60.68 7.49 40.45 684.38 1,520.33 660.00 45.00 145.55 239.32 1,089.87 173.40 173.40 90.30 39.00 25,04 100.00 90.29 Page: vch list 0110412 018 1:16: 01 PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor invoice Fund/Dept DescriptionfAccount Amount 43543 1?412098 001006 BANNER BANK (Continued) 8565 Dec 2017 001.013.015.515 MRSC 35.00 Total : 379.63 43544 114/2018 001800 BANNER BANK 8557 Dec 2017 001.011.000.511 WING MORALE 8557 Dec 2017 001.090.000.018 CREDIT Total : 6 Vouchers for bank code : apbank Bank total : Total vouchers : 6 Vouchers in this report I, the undersigned, do certify under penalty of penury, that the materials have been furnished, the $erviee3 rendered, or the Tabor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Wiley, and that I am authorized to authenticate: and certify said claim. Finance Director Date Council member revie ev: Mayor Council Member Data Date 27,39 -2.61 24.78 6,900.21 6,900.21 Page: vchlist 01/04/2018 1; 2:35PM Voucher List Spokane Valley Page: `I� Bank code : apbank Voucher Date Vendor Invoice 43645 11412018 001606 BANNER BANK 1 Vnuchnrs for bank code : aphank 1 Vouchers in this report F. the undersigned, do certify under penalty of perjury,. That the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid ottlioation City of Spnka ne �isl l y.. aria? that I am authorized to authenticate and certify said Clain. Finance director Date Council member reviewed: Mayor Council Member Date Date Fund/Dept Description/Account Amount 8557 Dec 2017 001,011.000,611 WING MORALE Total : Bank total : Total vouchers : 2.61 2.61 2.61 2.61 Page: vchlist 01108/20/8 12:50:29PM Voucher List Spokane Vailey Page: Bank code : =bank Voucher Date Vendor Invoice 43546 11812418 000921 A TO Z. RENTAL & SALES INC 11€3120`18 003076 AMSDEN, ERICA 43548 1/812015 006402 ARAMARK UNIFORP.1 & CAREER 43649 11812018 000334 ARGUS JANITORIAL LLC 43550 11812018 006447 BELL'S HEATING AND AIR 43551 118/2018 001169 CITY OF SPOKANE VALLEY 43552 118/2018 00032E CONSOLIDATED IRRIGATION 419 43553 11812018 006420 DAIK1N APPLIED AMERICAS INC 43554 118/2018 000869 EVCO SOUND & ELECTRONICS 43555 118)2018 005458 FISHER, .'ARES] 43556 11812018 000321 GREATER SPOKANE INC 43557 1/6/2018 001835 ISS FACILITY EVENT SERVICES 316108-1 Expenses 1990492628 INV02048 BI_D-2017-3532 Nov Dec 2017 Dec 2017 3160039 30064/30179 Expenses 115686 1247433 1247434 1247444 1247445 FundlDept 001.078.305.575 001.0 32.000.543 001.076.305.575 001.033.000.518 001.058.059.322 001.058.051.558 001.076.305.575 001.076.305.575 001.075,266,594 001,032.000.543 001.058.051.558 001.0 76.305.575 001.076.305.575 001.076.305.575 001,076,305.575 Description/Account Amount LINEN RENTALS FOR CP Total : EXPENSE REIMBURSEMENT Total SUPPLIES FOR CENTERPLACE Total : JANITORIAL SVCS; CITY HALL, PRE Total PERMIT REFUND: BLD -2017-3532 Total : PETTY CASH: 15671,72,73,75,1630, Total UTILITIES: CP Total TERMINALS FOR HVAC AT CENTE Total 0266 -CONSTRUCTION MANAG E M E Total ; EXPENSE REIMBURSEMENT Total' 2017 MEMBERSHIP HIP DUES/PUBLIC Total DEC 2017 MONTHLY CLEANINAT EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE 835.58 835.58 34.24 34.24 523.55 523.55 9,115.45 9,115.45 63.00 63.00 43.65 43.65 70.35 70.35 2,461.06 2,461.06 11,876,94 11,876.94 47.21 47.21 31,444,80 31,444.80 7,849.60 42.14 52.68 15.80 Page: vch list n 1108/20/8 12:50.29PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 43557 1.181201S 001835 ISS FACILITY EVENT SERVICES 43558 118)2018 005472 JOHNSON, JOHN 43559 1/812018 004926 LE CATERING CO 43560 118/2018 000252 LOWE'S BUSINESS ACCOUNT (Continued) 1249237 1249239 Expenses E00374 DOC 2017 43561 1!8/2018 000469 NORTHWEST PLAYGROUND EQUIP INC 42025 43562 118/2018 005238 PHILLIPS, CHAD 43563 11812018 006348 POWERS-HENDERSON_ CANDICE 43534 11812018 006377 PROTON360 COMMUNICATIONS 43565 1?812018 000415 RO AUERS FOOD & DRUG CENTER 4356 1/812018 008428 ROTARY CHARITABLE FUND 43 567 118/2018 000 748 ROTO -ROOTER 43568 1/8)2018 006424 SCHREINDL, JEREMIAH Expenses Expenses Pay App 2 09-1051978 12114/2017 108308 Expenses FundlDept 001.076.305,575 001.0766.305.575 001.032.000.543 001.076.305.575 001.076.305.575 001.076.099.594 402.402.000.531 303.303.123.595 IJescriptionfAccount Amount EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE Total : EXPENSE REIMBURSEMENT Total : E00371; ACTION COACH Tota I : OPERATING SUPPLIES: CENTERPI Total : 53.21 57.94 8,081.37 56.92 56.92 1,395.58 1,395.58 312,32 312.32 SHADE SHELTER FOR GREENACR 7,389.21 Totar: 7,389.21 EXPENSE REIMBURSEMENT Total: EXPENSE REIMBURSEMENT Total 001.076.260.594 026€ -CONSTRUCTION 00 1.076,301.571 001.076.301.571 001.016.015.521 0 011.032.0 00.543 Total SUPPLIES AT CENTERPLACE Total BREAKFAST W IT1-1 SANTA Total LABOiSERVICE AT PRECINCT Total : 47.32 47.32 31,46 31.46 152.378.05 152,378.05 21.40 21.40 2,425.00 2,425.00 206.18 206.18 EXPENSE REIMBURSEMENT 44.12 Total : 44.12 Page: —2r-' vchlist 11108/2018 12:50:29PM Voucher List Spokane VaI[ey Page:? 3 Bank code : aobank Voucher Date Vendor Invoice 43569 118:2018 000709 SENSKE LAWN & TREE CARE !NC. 43570 1/6/2018 001971 SITELINES PARK AND PLAYGROUND 43571 1/8/2018 000324 SPOKANE CO WATER DIST#3 43572 1/812018 001992 SPOKANE HOTEL MOTEL ASSOC 43573 1/812018 006400 STAGEDROP LLC 8229802 17538 Dec 2017 16+34 106652 43574 1/8/2018 003532 STERICYCLE COMMUNICATION SOLUT 8010714307 43575 118/2018 002306 TERREE L LANDSCAPE ARCHITECT, MIC 3115 3124 43576 11812018 0005178 WALTER C NELSON CO 343211 345592 43577 1{812018 000038 WASTE MANAGEMENT OF SPOKANE 0066751-1518-9 0575575-2681-9 43578 1/812018 004917 WHITE, I' ARLA 33 Vouchers for bank code : apbank 33 Vouchers in this report Expenses Fund/Dept Description/Account 001.033 000.518 001.076 099.5-94 402.402.000.531 001.076.305 575 001 076.305.575 001.076.30 5.575 001.090 , 000.513 001,076.000.576 001.033.000,518 001.033-000.518 402, 402,000.531 402.402.000.531 001.018,014.514 Amount CITY HALL WINTER SVCS 1,392_+34 Total : 1,392.64 GIANT CHAIR FOR DISCOVERY PL TotaF: WATER CHARGES FOR DEC 2017 Total: 2017 MEETING FEES FOR SEPT Total STAGE FOR GREAT RM OF CENTE Total : ANSWERING SVC FOR CENTERPL Total : 17-017 CENTERPLACE WEST LAW 17-016 FARMERS MARKET Tota[ SUPPLIES FOR CENTERPL ACF SUPPLIES FOR CITY HALL Total : WASTE MGMT: VACTORING NOV 2 WASTE MGMT: MAINT SHOP NOV Total : EXPENSE REIMBURSEMENT Total : 5,388.86 5,388.86 110.02 110.02 50.00 50.00 6,738.62 6,738.62 38.62 54.44 54.44 195.12 864.60 1,059.72 419.39 300.46 719,85 3,767.50 175.12 3.942.62 9.30 9.35 Sank total : 248,370.89 Total vouchers : 248,370.89 Page: vch1ist 41/10/2018 1:39:57PM Voucher List Spokane Valley Page:' Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept DescriptioniAccount Amount 7529 1/10/2018 005446 CHESTER COMMUNITY CHURCH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 213.00 Total : 210.00 75:30 1110/2018 006448 DEVINE, BRAD PARKS REFUND 001.237.10.99 DEPOSIT REFUND= FIRESIDE LDUI '35.00 Total : 125.00 7531 1/10/2018 006449 DSVUA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.00 Total 52.00 7532 1/1012018 006450 GILSTRAP, JENNIFER PARKS REFUND 001.237.14.99 COOL CAMP REFUND 110.00 Total : 110.00 7533 1110/2018 004341 GRAND CANYON UNIVERSITY PARKS REFUND 001237.10.99 DEPOSIT REFUND: ROOM 110 52.00 Total : 52.00 7534 111012018 006451 KOVALYOV. DANIEL PARKS REFUND 441.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 750.00 Total : 750.00 7535 1/10/2018 008452 ROCK\NDOD CLINIC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 252.00 Total : 252.00 7' Vnuctiers kir lank code : pk-ref 7 Vouchers in this report Bank total : 1,661,00 Total vouchers : 1,561.00 Page: vchlist Voucher List 01110012016 3;43:42P11,1 Spokane Valley Page: 9 -,-- Bank code: apbank Voucher bate Vendor Invoice Fund&Dmpt peeoription.lAccount AmaWit 6099 1. 2015 000164 LABOR & INDUSTRIES Ben777 4001.231 17.44 LABOR & INDUSTRIES: PAYMENT 16,767.12 Total ' 16.797.12 R14R 1i.519f11fFPT nr RFTIRFMFNT SYl4TFMR Ren77786 402.231.15.00 PERS: PAYMENT 105,635.28 Total: 185405.23 6150 115/2018 900699 WA COUNCIL COICITYEMPLOYEES Ben77786 001.23121.00 UNION DUES; PAYMENT 2,633.33 Total 2,833.39 6152 115/2018 006345 IDAHO CHILD SUPPORT RECEIPTING Ben77790 001 231 20.00 IDAHO CHILD SUPPORT RECEIPTING: 16333 Total : 183.33 6159 11512418 000682 EFTPS Ben77752 001.231.11.00 FEDERAL TAXES; PAYMENT 1,052.32 Total : 1492.32 6162 1/5/2016 000045 VANTAGE TRANSFER AGENTS. 401A PLAN Ben77792 402.231.14.00 401A PAYMENT 32,532, Total : 32.532.34 6163 1/5/2015 000652 EFTPS Ben77794 001.231,11.00 FED EIPAL TAE:: PAYMENT 40,551,07 Total : 40,651.07 6164 11512018 000164 LABOR a INDUSTRIES Ben77796 001.231.17.00 LABOR & INDUSTRIES: PAYMENT 7,482.05 Total : 7,482.06 6165 115.;2415 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL} Ben77798 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 7998.95 Total : 7,968.88 6167 115/2018 000162 VANTAGE TRANSFER AGENTS_ 401A EXEC PL Ben77800 001.231.14.00 401 EXEC PLAN: PAYMENT 637-50 Total : 637,50 43579 11512016 000120 AWC Eel -177748 441.231.15.04 HEALTH PLANS !COUNCIL): PAYMENT 8.284.46 Ben77784 001.231.16.00 HEALTH PLANS: PAYMENT 126,812.76 Tota! : 134,097.22 11 Vouchers for bank code : apbank Bank total : 349,754.58 11 Vouchers in this report Total vouchers ; 349.750.58 Png. vchlist Di/11/201B 11:37:21 AM Voucher List Spokane Valley Page: Sank code : apbank Voucher Date Vendor Invoice 43580 1111/2018 000958 AAA SWEEPING LLC 60352 1/1117018 411.14362 AHBL INC 105425 1111/2018 002931 ALL WESTERN INDUSTRIAL SUPPLY 105751 11/1112018 003337 ARROW CONSTRUCTION SUPPLY INC 207817 43581 43582 43583 43584 9/1112016 000120 AWC 43585 1111/2018 001816 BENTHIN & ASSOCIATES 43588 11/1/2018 002517 BROWN' BEARING CO INC 43587 1/11/2018 002572 CINTAS CORPORATION 43588 1/1112018 003319 CO -ENERGY, CONNELL OIL 56954 57366 57367 2808 2809 2810 2811 6168005 6205725 606298068 606299453 608300817 606302145 0205709 -IN 0205958 -IN Fund/Dept DescriptionfAccount 101.042.004.542 303.303.123.595 101.000,000.542 101.000 000.542 001.411.000.511 001.011.000.511 001.411.000,511 303,303.123.595 303.303.123.595 303 301123.595 311.000.248.595 101.000.000.542 101,000 000.542 101.042.000,543 101.042,000.543 101.042.000.543 101.042.000.543 101.000.000.542 101.000.000.542 Amount STREET SWEEPING PROFESSIONAL SERVICES SUPPLIES: SNOWPLOWS SUPPLIES; SNOWPLOWS Total : Total : Total; Tota[: ELECTED OFFICIALS ESSENTIALS ELECTED OFFICIALS ESSENTIALS ELECTED OFFICIALS ESSENTIALS Total: 0123 - SURVEYING SERVICES 0123 - SURVEYING SERVICES 0123 - SURVEYING SERVICES 0248-SURVEY/MAPPING I otal SMALL TOOLS/MINOR EQUIP; SNO SMALLTOOLSIMINOR EQUIP: SNO Total : SERVICES AT MA[NT_ SHOP CONTI SERVICES AT MA[NT, SHOP CONTI SERVICES AT MINT_ SHOP CONTI SERVICES AT MAINT_ SHOP CONTI Tota[: SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS Total : 14,629.73 14,629.73 5,219.32 5,219.32 663.42 662.42 193.45 193.45 45.00 45.00 45.00 135,00 2,110.00 1,181.25 450.00 600.00 4,351.25 66.86 26.85 93.71 144.00 130.60 130.60 118.90 524.10 114.56 38,19 152.75 Page: vchlist 0111112018 11:37:21 AM Voucher List Spokane Valley Page: - Sank code : apbank Voucher Date Vendor Invoice 43589 111112018 000508 CONOCOPH`LLIPS FLEET 43590 1111/2018 006443 CRAG GOODWIN PHOTOGRAPHY 43591 1/11/201B 005444 D STEVENS AND SONS LLC 43592 111112018 000742 DCI ENGINEERS 43593 1/1112018 000734 DEPT OF TRANSPORTATION 43594 1111?2018 000278 DRISKELL. CARY 43595 1r:112015 002157 ELJAY OIL COMPANY 43596 11/1112018 000924 ELLER CORP 43597 1111/2018 002075 ENVIROTECH SERVICES INC 43598 '111112018 003274 EXCHANGE PUBLISHING LLC 52594221 232 1748 1749 113092 RE -313 -ATB 71114044-1 RE-313-ATB71218043 RE-313-ATB71218051 RE-313-ATB71218086 EXPENSES 4270755 12257 CD201805134 CD201805135 CD201805136 CD201805137 CD201805138 CD201805139 111 711 31 7 476190 Fund/Dept 041.058.057.558 001.058.051.558 101.000.000.542 101.000.000.542 311.000.252,595 101,042.000.542 101.042.000.542 101.042.000.542 303,303.141.595 001.013.015.515 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101, 000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.013.000.513 Description/Account Amount DECEMBER 2017 FLEET FUEL BIL Total PHOTOGRAPHY SERV]CES SNOW REMOVAL SNOW REMOVAL 0252 - ROW CONSULTANT 1,43E_65 1,436.65 3,125.00 Total : 3,125.00 Total : Total: REMAINDER DUE - REIMBURSE TF REIMBURSE TRAFFIC SVCS REIMBURSE ROADWAY MAINTE1L CONSTRUCTION ENGINEERING Total: EXPENSE REIMBURSEMENT Total : FUEL FOR SNOWPLOWS1MAINTEN Total SNOW REMOVAL 1012 - ICE SLICER 1012 - ICE SLICER 1012 -10E SLICER 11012 -10E SLICER 1012 - ICE SLICER 1012 - ICE SLICER ICE ?V1ELT LEGAL PUBLICATION Total Total : 890.00 1,827.50 2,71 7.50 340,0 4 340.00 7,076.61 3,434.72 6,545.85 215.77 17,572.95 35.84 35.84 11,169.3'1 11,469.34 8,690.00 8,690.00 5,612.24 5,569.19 5,589.77 5,653.41 5,559.83 5,571.06 -26.68 33,528.82 43.45 Page: vch fist 01/1112018 11, 3721 AM Voucher List Spokane Valley Page: r Bank code : apbank Voucher Date Vendor Invoice 43598 1111;2018 003274 EXCHANGE PUBLISHING LLC 43599 1iTh2018 003261 FEHR 8. PELRS 43600 1111/2018 001447 FREE PRESS PUBLISHING INC 43601 1111/2018 005474 FREIGHTLINER NORTHWEST 43602 1111/2018 001253 GORDON THOMAS HONEYW LL 43603 1/11120/18 000002 H 84H BUSINESS SYSTEMS INC. 43604 1/1112018 001723 HEDEEN & CADITZ PLLC 43605 1/1112016 003297 HIGGINS, LEWIS ROD 43606 111112018 002384 IMS INFRASTRUCTURE MGMT. LLC 43607 1/1112018 002955 JEWELL EXCAVAT'NG & CONST 43608 /111112018 002466 KENWORTH SALES COMPANY {Continued] 477913 477914 477915 Fund/Dept 001.056.056 558 001,058.051 558 001.058.056.558 DescriptienlAccount Amount LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 119255 314.000223.595 0223 -TRAFFIC ANALYSIS 48128 001.058.056.558 LEGAL PUBLICATION 46129 001.058,051,558 LEGAL PUBLICATION 48135 '001.058.056.558 LEGAL PUBLICATION PC001399952:0 1 Dec17 1042 A 850723 8641 EXPENSES 12617-5 11076 S PO I N2605876 101.000.0 C 0.542 001.011.000.511 001.076.000,576 001.013.015.515 001011.000.511 106.000.000.537 SUPPLIES; SNOWPLOWS GOVERNMENTALAFFAIRS 66.75 24.75 77.42 Total : 212.37 4.357.60 Total : 4,357.60 Total : Total : 20.13 5,193.33 Total : 5,1 93.33 145.60 55.00 90.10 291.70 20.13 FINAL COPIER COSTS FOR ##1525E Total : PROFESSIONAL SERVICES ACCT Total EXPENSE REIMBURSEMENT 2017 PAVEMENT MANAGEMENT PL Total: Total : SUPPLIES: SNOWPLOWSSNOWPLOWSTotal 101.000.000.542 SNOW REMOVAL 101.000,000 311,16 311A8 1,512.50 1,512.50 27.57 27.57 12,715.00 12,715.80 4,207.50 4,207.50 48.96 48.96 Page: vol -list 01/1112018 11:37:21AM Voucher List Spokane Valley Page: —4 -- Bank code : 2pbank Voucher Date Vendor Invoice 43609 1/11018 000472 LAWTDN PRINTING 43610 1/1112018 002552 MOM CONSTRUCTION INC. 43611 /11112018 000652 OFFICE DEPOT INC. 43612 1/1112016 004621 0REILLYAUTOMOTIVE STORES INC 43613 111112016 005049 PEDERSON, MICHAEL ROY 43614 111112018 006427 RETAIL STRATEGIES LLC 43615 1111?2018 002616 '.00ADWISE INC 41339 41359 PAY APP 7 986842123001 986542342001 986842343001 986842344001 937379755001 987380954001 992630515001 992630712001 2662-238643 2862-239168 2862-239231 2662-239253 2862-239394 2862-239479 2862-239923 2862-240565 2862-240706 2862-241788 DECEMBER 2017 347-2 57098 57100 Fund/Dept 001.058.051.558 001,058.051.558 303.000.251.595 001.032.000.543 001.032,000,543 001.032.000.543 001.032,000,543 001.032.000.543 001.032.000.543 001.032000.543 001.032000.543 001.032.000.543 001.058.055.558 001.058.055.556 001.058.055.558 001.0; 8.055.558 001.058.055.556 001.0 58.055.558 001.0 58.055.558 101.000.000.542 101.000.000.54. 101.042.000,542 001 058.099 558 101.000.000.542 101.000.000.542 Description/Account Amount LETTERHEAD NOTECARDS Total: 0251 -CONSTRUCTION CONTRACT Tota0: OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW OFFICE SUPPLIES: PW Total : FLEET MAINTENANCE SUPPLIES FLEET MAINTENANCE SUPPLIES FLEET MAINTENANCE SUPPLIES # FLEET MAINTENANCE SUPPLIES # FLEET MAINTENANCE SUPPLIES FLEET MAINTENANCE SUPPLIES # FLEET MAINTENANCE SUPPLIES FLEET MAINTENANCE SUPPLIES SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS DEADANIMAL REMOVAL PROFESSIONAL SERVCES Total Total ; Total 687.61 493.31 1,180.92 48,251.26 48,251.26 270.24 13.06 35,13 15.00 -13.06 13.06 1.95 7,33 342.71 -89.31 232.67 17.83 21.76 69.52 -232.67 22.96 69.62 -69,52 98.30 141.16 750.00 750.00 10.000.00 10,000.00 LIQUID FREEZGARD CI PLUS 6,159,67 LIQUID FREEZGARD CI PLUS 6,088.56 Page; vchlrst 01/1112016 11:37:21 AM Voucher List Spokane Valley Page: 's - Bank code: apbank Voucher Date Vendor Invoice 43615 1/11/2018 002616 002616 ROADWESE INC 43616 1/11/2018 002520 RV/C GROUP 43817 1/1112018 005503 SALT DISTRIBUTORS INC, 43618 1/1112418 002531 SIX ROBBLEES INC 43619 1/11/2018 000090 SPOKANE CO INFO SYSTEMS 43620 1/11/2018 000001 SPOKANE CO TREASURER 43621 1/11/2018 002540 SPOKANE HOUSE OF HOSE INC. 43622 1/11/2018 004099 SPOKANE VALLEY ACE HARDWARE 43623 1/11/2018 44+7093 SPOKESMAN -REVIEW, THE 43624 1/11/2018 000854 SPVV LANDSCAPE ARCHITECTS (Continued) 64519N 65069N 65129N 65311N 65531N 55559N CMS4519N 2386 5-814037 5-815194 50317007 51504111 9020111U44 9020100467 542193 23975 489876 1755.03 Fund/Dept 101.000.000.542 101.000,000.542 101.000.000,542 101.000.000.542 101.000.000.542 101.000.000.542 101.000, 000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.011.000.511 101,042.000.542 001.090.000.514 001.090.000.514 101.000.000.542 101, 042, 000.542 001,013,000.513 303.303.123.595 Description/Account Amount SUPPLIES: SNOWPLOWS SUPPLIES_ SNOWPLOWS SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS SUPPUES: SNOWPLOWS SUPPLCES: SNOWPLOWS SUPPLIES: SNOWPLOWS SALT - ICE KICKER SUPPLIES: SNOWPLOWS SUPPLIES; SNOWPLOWS Total 12,248.23 Total r. Tota I : Total : COUNTY IT SUPPORT DECEMBER Total: WORK CREW INVOICE NOVEMBEF 20'17 VOTER REGISTRATION COST 2017 GENERAL ELECTION COST Total SUPPLIES: SNOWPLOWS Total SMALL TOOLS/MINOR EQUIP: STR1 Total LEGAL PUBLICATION ACCT 42365 Total : 0123 -LANDSCAPE DESIGN 455.59 21.83 179.60 462.40 79.20 159.60 -341.89 1,016.42 14,389.73 14,389.73 111.36 56,40 167,76 11,074.54 11,074.54 6,662.90 85.932.23 28.185.41 121,780.54 91.87 91.87 27.40 27.40 1,888.00 1,888.00 3,908.33 Total : 3,908.33 Page: vch List 0//1112018 11:37;21AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fun dl Dept Description/Account Amount 43825 1/1112018 004740 THOMSON REUTERS -WEST 837474433 001.013.015.515 SUBSCRIPTION CHARGES 797.69 Totar : 797.69 43626 1/1112018 005210 TITAN CHAIN & SUPPLY LLC 9758 101.000.000.542 SMALLTOOLSIM!NDR EQUIP: SNO 476.64 Total: 476,64 43627 1/11/2016 006187 VQDDE, ETHAN EXPENSES 001.013.015.515 REISSUE EXPENSE REIMBURSEM, 19.05 Total : 19.05 43628 1/1/12018 000140 WALT'S MAILING SERVICE LTD 59039 303.303.166.595 POSTAGE SERVICES 289.66 Total; 289.66 43629 1/11{2018 002363 WESTERN STATES EQUIPMENT CO IN000538980 101.000.000,542 ROAD GRADER RENTAL 5.624,09 Total : 5.624.09 43630 1/11/2018 000980 WESTERN SYSTEMS INC 0000034935 101,042,099,542 ANTENNA r.AOuNTING KIT 0'0.37 Total 810-37 43631 1/11/2018 000842 WM V..+INKL ER COMPANY 17098-01 101.000.000.542 SNOW REMOVAL 3,652.50 Total : 3,662.50 43632 1/11/2018 002551 WOODARD,ARNE EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 42.27 Total : 42.27 53 Vouchers for bank code : apbank Bank total : 372,557.79 53 Vouchers in this report Total vouchers : 372,557.79 Page: vch list 01/17/2018 9:37:14AM Voucher List Spokane Valley Page: Bank code apbank Voucher Date Vendor Invoice 43633 1/17/2018 001081 ALSCD 43634 1/17/2018 000030 AVISTA 43635 1/17/2018 006420 DAIKIN APPLIED AMERICAS INC 43636 1117/2018 003717 DURHAM SCHOOL SERVICES LP 43637 1117/2018 000£170 INLAND POWER & LIGHT CO 43538 1/17/2018 000388 I RVIN ArA'. ER DIST. #5 43639 1/1712018 000132 MODERN ELECTRIC WATER CO 43640 1/17/2018 006377 PROTON360 COMMUNICATIONS 43641 1117/2018 000709 SENSKE LAWN & TREE CARE INC, LSP 01989752 LS P O 1994779 Dec 2017 3165398 91521838 Dec 2017 Dec 2017 Dec 2017 Dec 2017 Pay App 3 8229873 8230187 8230280 8231545 43642 1117/2018 001083 STANDARD PLBG HEATING CONTROLS 56452 55474 43643 1/1712018 006 STAUFFER, GREG Expenses Fund/Dept 001.016.016.521 001.06.016.521 101.042,000,542 001,075.305 575 001 076.301 571 101.042.000.542 001.076 , 300.576 001.016.016.521 101.042.000.542 001.076.266.594 001.016.016.521 001.016.016.521 00 1.076.300.576 001.016.016.521 001.076.305.575 001.016.016.521 001.058.057,558 Description/Account Amount FLOOR MAT SERVICE FOR PRECIr, FLOOR MAT SERVICE FOR PRECIh Total UTILITIES: PW MASTER AVISTA Total: CONTRACT 17-184.40 Total TRANSPORTATION FOR WINTER C Total Total : Total : Total: 0266-CONSTRUCTIONTota! : 6r566.66 UTIL€TIES_ DEC 2017 UTILITIES: PARKS & PW UTILITIES; DEC 2017 PARKS UTILITIES: DEC 2017 PW 2=."2 24.12 48.24 29,21 7.64 29, 217.64 8,650.05 6.850.05 148.72 148.72 450.50 450.50 199.00 199.00 1,443,28 12,153.92 131597.20 6,566.66 DE ICE & SNOW REMOVALAT PRE MONTHLY SVCS AT PRECINCT; DE CONTRACT MANT_ PARKS DEC 20 DE-ICING AT PRECINCT Total : WORK ORDER 29371 DEC 2017 MONTHLY MA1NT PRECII Total : EXPENSE REIMBURSEMENT 870,40 84.81 60.343.90 365.40 61,664.5'/ 2,883.16 642.90 3,526.06 60.33 Page: vchlist 0111712018 9:37:14AM Voucher List Spokane Valley Page: .1 Bank code : apbank Voucher Date Vendor Invoice 43643 1/17/2018 006446 STAUFFER, GREG 43544 1,17/2018 001472 TESTAMERICA LABORATORIES 43545 111712018 000167 VERA WATER & POWER (Continued) Expenses 59147945 Dec 2017 43546 '!1712018 000038 WASTE MANAGEMENT OF SPOKANE 0580812-2681-1 0681693-2681-4 43647 1/17/2018 000487 YMCA OF THE INLAND NW 15 Vouchers for bank code : apbank 15 Vouchers in this report Dec 2017 Fund/Dept 001.058.057.558 001.076.300.576 101.042,000,542 001.076.305.575 001.01 6.016.521 001.75.302.576 Description/Account Amount EXPENSE REIMBURSEMENT Total : ,17776-1 MONTHLY DRINKING ATE Total : UTILITIES: DEC 2017 Total : WASTE MGMT: CENTERPLACE WASTE MGMT: PRECINCT Total : OPERATING EXPENSES - POOL W' Total : Bank total : 9C_06 150,39 28.50 28.50 3,826.17 3,825.17 783 '.8 292.53 1,075.86 37,364.52 30.364,52 157,714.02 Total vouchers ° 157.7'14.02 Paae: vch1ist 01/18/2018 7:49:57AM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice 43648 1116/2016 005455 ACI NORTHWEST INC 43640 1118/2018 001278 ARCHITECTS WEST INC 43650 111812018 110044 ARCTIC LIGHTING & ELECTRIC 43651 1118!2018 001816 BENTH1N & ASSOCIATES 43652 1/18/2016 000101 CDW-G 43653 11'812018 004437 COMM1;1 ITYATTRIBUTES INC 43654 1/1812018 000683 DAVID EVANS & ASSOCIATES 43655 1/18/2018 004950 EIGHT31 CONSULTING 43456 111812018 002075 ENVIROTECH SERVICES INC 43657 /11812018 003682 EPIC LAND SOLUTIONS INC 22769 9326 9389 724 2812 LFV5380 LGC0850 LG 026021 LGV9557 2172 413680 413682 1074 CD201805336 CD201805338 C D21] 1845344 CD201805341 1117-0644 1217-0614 Fund/Dept 101.000.0 0 0.542 1 non 215 F g4 313.000.215.594 001 033.000.594 303.303,123.595 001.090.000.518 001.090.000.518 001.032.000.543 001.090,000.518 001.058.051.558 101,042.000,542 311.000.248.595 313,000.215,594 101.000.000.542 101.000.009.542 101.000.000.542 101.000.000.542 303.303.166.595 303,303,123.595 DeseriptionfAccount DN -CALL GRADERS FOR SNOW RI Total n215 -CITY HAI 1 DESIGN & CM ADry 0215 -CITY HALL DESIGN & CN ADN Total HEAT TAPE Total : 0123 - SURVEYING SERVICES Total : MONITORS FOR CENTERPLACE P1 COMPUTER HARDWARE NON -CAF MS SLD+ PROJECT 2016 MS OFFICE 2016 LICENSE WITH 1' Tata I : CENTERPLACE EXPANSION ASSE: Total : TRAFFIC SERVICES 0248 - TRAFFIC PLANS PROFESSIONAL SERVICES 1012 - ICE SLICER 1012 - ICE SLICER 1012 - ICE SLICER 1012 - tCE SLICER 0166 -RW SERVICES 0123 -RW SERVICES Total: Total: Total Amount 38.643.50 38.643.50 5,253.96 2,626.98 7,880.94 36,508.93 36,508.93 1,505.00 1,505.00 367.27 900.07 394/8 8,128.99 9,791.11 10,000.00 10, 00.00 6,483.07 11,848.03 18,331.10 4,500 00 4,500.00 5,561 70 5,556,09 5,630.96 5.565.45 22,314.20 941.37 4,180.60 Page; vcblist 01/1812018 7:49:67AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 43657 1/18/2015 003882 EPIC LAND SOLUTIONS INC (Continued) 1217-0644 436,58 1118/2018 001926 FARR. SARAH EXPENSES 43659 1118/2018 003261 FEHR & PEERS 119572 43560 1/18/2018 002568 GRANICUS INC 92465 92466 43661 1/18/2018 000002 H & H BUSINESS SYSTEMS INC. AR58819 43662 1!1812018 002043 HDR ENGINEERING INC 1200091630 43663 1/18/2018 001944 LANCER LTD D467595 0487500 43864 111812418 002552 MOM CONSTRUCTION INC. 6960 43665 1/1812015 002259 MENKE JACKSON BEYER LLP 462 43666 1118/2016 000636 MOORE IACOFANO GOLTSMAN, INC. 0051794 43667 1/1812018 004850 NAVA BENEFIT SOLUTIONS, HRA PLAN 10117794 43668 1118/2018 002836 PALADIN DATA SYSTEMS CORP. 2401295 Fund/Dept 303.343.166.595 001.0118.014.5114 314.040.223.595 001,011.000.511 001.011.000.511 001.090.000.518 314.000.223.595 001 058.057.558 001.058,055,558 101.000.000.542 041.013.015.515 309.000.227.595 001.018.016.5118 001.05 8.057.558 Description/Account Amount 0166 -RW SERVICES EXPENSE REIMBURSEMENT 0223 -TRAFFIC ANALYSIS Total: Total: Total: MAINTENANCE FOR NOVEMBER 2 MAINTENANCE FOR DECEMBER 2 Total: HOLE PUNCH FOR RICOH MP C35( Total 0223 -PROJECT DEVELOPMENT Total : BUSINESS CARDS BUSINESS CARDS ON-CALL ROAD GRADERS PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total Total Total Total : FLEX SPENDING ADMINISTRATION Total : 1,397.40 6,519.37 45.48 45.48 9,215.80 9,215.80 775.79 775.79 1,551.58 369.92 369.92 6.676.25 8,676.25 95.21 42.98 138.19 13,187.50 13,187.50 312.00 312.00 495.16 495.16 348.00 348.00 SMARTGOV CONFIGURATION 293.33 Page: vch1ist 01/1812018 7:49:57AM Voucher List Spokane Valley Page: 176) Bank code : 8pbank Voucher Date Vendor Invoice 43668 1/1812018 002836 002836 PALADIN DATA SYSTEMS CORP. (Continued) 43669 1/18/2018 006456 PEPLINSKI EXCAVATION INC 43670 11 rt 2018 001080 PO".. ASPHALT PAVING INC. 43671 1/18/2018 002288 SARGENT ENGINEERS INC. 43672 1118/2018 004862 SCARSELLA BROS INC 43673 1118/2018 006079 SHOCKEY PLANNING GROUP INC 43674 11/8/2018 004535 SHRED -IT USA LLC 43675 1118/2018 002531 SIX ROBBLEES INC 4365 1118/2018 001892 SKILLINGS CONNOLLY INC 43677 1115/20/8 004131 SPOKANE CD SOLID WASTE MGMT 43678 1/18/2018 000001 SPOKANE CO TREASURER 1856 45/729 45631 45632 31449 17135PE01 201709005 201710020 201711014 8123871690 5-815347 5-815491 5-815506 10880 FundlDept 101.000.000.542 1 1)1,£042.000.542 101.000.000.542 101,000,000.542 101,042.000.542 101.00 0.000.542 001.058.056.558 001.013.015.515 001.068.056.558 001.090.000.518 101.000.000.542 101,000.000.542 101.000.000.542 303, 000.259.595 20130104-5491-36906 101, 042, 0 0 0, 542 11006047 14800872 51504132 303.000.251.595 001.090.000.566 101,042,000,542 Description/Account Amount ON-CALL SNOW REMOVAL Total Total 2017 STREET MAINTENANCE WINTER RESPONSE 2017 WINTER RESPONSE 2017 PROFESSIONAL SERVICES ROAD GRADER Total : Tatar : Total: PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Tota/ : DOCUMENT DESTRUCTION SUPPLIES: SNOWPLOWS SUPPLIES: SNOVVPLOWS SUPPLIES: SNOWPLOWS 0259 -ROW SVCS Total Total Total: TRANSFER STATION CHARGES: P\ Total CIF 0251: 1NSPECTION/TESTING Fl 4TH QTR LIQUOR/EXCISE TAX WORK CREW INVOICE DECEMBEF 293.33 1,280.00 1,280.00 ,11$,55 47, 578.94 4,947.24 53,844.83 4,542.84 4,542.34 20,984.00 20,984.00 6,268.89 7,410.56 483.50 14,162.95 158.30 156.30 -87.04 39.43 59.27 11.86 516.46 516.46 85.69 85.69 15,320.92 8,426.76 3.803, 90 Page: vch1ist 01/18/2018 7:49:57AM Voucher List Spokane Valley Page: Bank code: alabank Voucher Date Vendor Invoice 43678 1.18!2018 000001 000001 SPOKANE CO TREASURER 43679 1118/2018 004099 SPOKANE VALLEY ACE HARDWARE 24027 43680 1?1$./2018 000391 SPOKANE VALLEY FIRE 13181. #1 43681 1118/2018 002135 SPRAY CENTER ELECTRONICS INC 43682 1/18/2018 000257 STATE AUDITOR'S OFFICE 43683 1/18/2018 005732 TNT TRUCK PARTS 43684 1/18/2018 402597 TWISTED PAIR ENTERPRISES LLC 43585 1/18/018 000087 VERIZON WIRELESS 43588 1!18/2018 006329 VESTIGE GPS 43687 1/18/2018 000842 WM WINKLEF COMPANY 3441196 1/4/2018 000001 SPOKANE CO TREASURER 41 Vouchers for bank code : apbank (Continued) Fund/Dept Description/Account Amount 101.042.000,542 SUPPLIES:: PW U4-201 ( FIRE FEES UU1.229.4b.00 127976 L123656 837278 637280 S37284 12222017 9798315819 INV -003592 17098-02 DECEMBER 2017 C14-2017 FIRE FEES 101.000.000.542 SUPPLIES: SNOWPLOWS 001.090.000.514 SAO AUDIT OF 2016 101.000,000.542 101 000.000.542 101.000,003.542 001.011.000.511 f1C11 f137 {1f1f1 M3 101.000.031542 101.000.000.542 001.016.000.512 SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS SUPPLIES: SNOWPLOWS Total Total Total : Total: Total : Total BROADCASTING COUNCILMTGS Total flPf.PMRPR 71117 VFR17f1N CFI I P Total : GPS TRACKERS SNOW REMOVAL Total : Total SPOKANE COUNTY SERVICES Total : Bank total : 41 Vouchers in this report Total vouchers 25,551.58 37.48 37.48 23,730, 86 23,730.98 481.62 461.52 2.895.78 2.895.78 88.67 -105,54 172.99 156,12 944.00 944.00 2,541 .01 2,541,01 3,784,79 3,784.79 7.325,00 7,325.00 193.867.72 193,867.72 545,308.17 545,308.17 via list 01/18/2018 1:21:11 PM Voucher List Spokane Valley Page:;-2-1— Bank' Bank code: apbank Voucher Date Vendor Invoice 43688 43689 1/1812G18 060277 AWC 111 R17fi18 M0777 AWC 43690 1/18/2018 43691 1/1812018 43692 1118/2018 43693 1118/2018 43694 1118/2018 43695 1/18/2018 002326 BATTERIES PLUS BULBS 004439 BIRCH COMMUNICATIONS INC 000322 CENTURYLINK 003319 CO -ENERGY. CONNELL OIL 006445 CPM DEVELOPMENT CORP 001880 CROWN WEST REALTY LLC 43696 1/18/2018 5113255 DAY WIRELESS SYSTEMS 43697 1/18/2018 002604 DELL FINANCIAL SERVICES LLC 43698 1/1812018 001194 DEPT OF ECOLOGY 43699 1/1812018 003697 ELECTRIC LIGHTWAVE LLC 43700 1/1812018 003274 EXCHANGE PUBLISHING LLC 58859 57099 248-348558 25455901 DECEMBER 2017 0206228 -IN PARCEL 45123.9007 JANUARY 2010 597737 79317143 7222 15096225 478642 FundIDept 001.011.000.511 001.018,016,518 001.040.041.543 001.0 7.305.575 001.090.000.518 101.000,000.542 303.000.259.595 101.042.0 00.543 101.042.000.543 001.090.000.548 402.402,000.531 001,090.000.586 001.0411.043.558 Description/Account Amount SPOKANE VALLEY MEMBERSHIP F Totar: 2018 DRUG & ALCOHOL TESTING! Total : BATTERY FOR 20113 FORD EXPLOF Total: PHONE SRVICE AT CENTERPLACE Total Total Total CITY HALL PHONES SUPPLIES: SNOWPLOWS CIP 0259: TEMP. CONSTRUCTION I Total COMMON AREA CHARGES FOR M1 Total TOWER RENTAL Total COMPUTER LEASE: 3 YR WORKS1 Total : 2018 WASTEWATER OPERATOR C Total : INTERNET SERVICE LEGAL PUBLICATION Totar: 67, 718,00 67, 718.00 308.08 308.00 131.59 131.59 427.52 427.52 238.73 238.73 19.57 19.67 300.00 300.00 155.75 155.75 2'0.22 210.22 2,286.44 2,286.44 30.40 30.00 235.73 235.73 57.67 Page: vchlist 01/18/2018 1.21:11PM Voucher Li5t Spokane Valley Page;--` Bank code : apbank Voucher Date Vendor I nvoi eE 43700 1/18/2018 003274 EXCHANGE PUBLISHING LLC 43701 1/18/2018 001447 FREE PRESS PUBLISHING INC 43702 43703 43704 43705 1/18/2018 042588 GRANICUS INC (Continued) 478643 479133 479134 471;116 48'52 48183 92467 1/18/2018 000086 INLAND EMPIRE UTILITY: CODRDINATIN 2018 1/18/2018 002518 INLAND PACIFIC HOSE & FITTINGS r001242 1/18/2018 002466 KENWORTH SALES COMPANY 43706 1/18/2018 003090 NORTH 40 OUTFITTERS 43707 1/18/2018 000652 OFFICE DEPOT INC. 43708 1/18/2018 001604 PACIFIC NW PAPER SP 0 I N264326 3 SP01N2643333 8HDIN20bt1807 060774/3 994133564001 994133865001 994133886001 995202814001 995202899001 186565 Fund/Dept 001.040,043.558 001.040.043.558 001 040.043.558 001 040.043.558 001.040.443.558 001.040.043.558 001.011.000.511 1101.042.000.542 101.000.000.542 101.000.000.542 101.000 000542 101.000,000.542 101.042.000.542 001.018,014,514 001.018.014.514 001.018,014,514 001.076.000.5 76 0011.070.301571 001.018.014.514 Description/Account Amount LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLFCATION LEGAL PUBLICATION LEGAL PUBLICATION Total Total MAINTENANCE FOR JANUARY 201 Total : 2018 UTILITY MEMBER DUES Total : SUPPLIES; SNOWPLOWS SUPPLIES. SNOWPLOWS SUPPLIES; SNOWPLOWS SUPPLIES' SNOWPLOWS SUPPLIES; STREET Total Total : Total : OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES OFFICE SUPPLIES Tota(: 6/.62 54.75 38.34 90.85 301.23 71.40 126.40 197.80 775.79 775.79 9,169.00 4,169,00 193.12 193.12 3308.96 235.19 20,56 564.71 35.88 35.88 34.26 77,33 3.26 194.43 8.69 317.97 DOPY PAPER FOR FINANCE 156,67 Tota(: 156.67 Page; vchlist 01118(2018 1:21:11 PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 43708 1/1812018 002836 PALADIN DATA SYSTEMS CORP. 43710 1/18124/18 004896 PINEH U RST DEVELOPMENT LLC 43711 11/18120118 042193 ASCEND TECHNOLOQES INC 43712 111512018 003543 ROMAINE ELECTRIC CORPORATION 43713 1/1812018 004844 SOLARWINDS INC. 43714 171812018 0-00CG9 SPOKANE CO TREASURER 43715 ^71812018 000668 SPOKANE CO TREASURER 43716 1715/2018 008442 SPOKANE COUNTY 43717 1115/2018 000202 SRCAA 43718 1718/2018 000273 SRTC 43719 1118/20118 000335 TIRE-RAr1A 43720 1118/2018 004989 WASH. STATE RECYCLING ASSN. 43721 1118/2018 001189 WSDA 2401266 4510290111451020201 5735 10-036373 1N357821 42000451 45105.9010 U006 JR -002 9714 TS -2030 8040082845 1801 65644 Fund/ Dept 001.4)40.043.555 402.000.166.595 001.018.013.513 1011.042.000.543 001.090,000,518 0131.016.131313.554 1301.076.000.576 001.013.000.513 001, 090.000.553 ▪ 0':.042.000.542 ` 01.000.000.542 106.000.230.537 402.402.000.531 Description/Account Amount SMARTGOV SAAS ANNUAL SUBSC Total 29959.17 29,969.17 ClP 0166 - EXTENSION OF TEMP. C 2,900.00 Total : 2,900.00 SOFTWARE MAINTENANCE & SUP Total : SUPPLIES FOR MAINTENANCE SH Total : 25, 060.00 25,060.00 215.14 215.14 SOLARWINDS NPM & NTA LICENSE 4,987.39 Total : 4,987.39 ANIMAL CONTROL SERVICE JANU, Total : UID BOND FOR UTILITY IMPROVE1 Total : COMMU-E TRIP REDUCTION 2418 Total : 1ST QTR 2018 ASSESSMENT Total 2018 MEMBERS! -IIP DUES Total DISMOUNT/MOUNT TIRE FOR #208 Total WSRA 2018 MEMBERSHIP R EN E'a'r/ Total : 20, 702.07 20,702.07 1,563.51 1,663.51 1,038.46 1,038.48 33,623.25 33,623.25 18,978.00 16,978.00 30.46 30.46 255.00 255.00 2018 PESTrCIDE LfCENSE RENEW, 33.00 Total ; 33.00 Page: ,_. vchlist 011118/2018 9:211:11PM Voucher List Spokane Valley Page: ' $" Bank code ; apbank Voucher Date Vendor Invoice FundIDept Description/Account Amount 34 VcrucYlers for bank code ; apbank Bank total : 223,299.17 34 Vouchers in this report 1, the urr ersigrred, do certfy under penalty of perjury, that the materials have been furnished, the servIoas rendered, or the labor performed as described herein and that the claim is just. due and an unpaid r hlio atinn a©ainAt the City .cif Spokane Valley, 2nd that 1 am authorized to authenticate and certify said claim. Ffnanoe Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 223,299.17 Page: vch1ist 01/1812018 3:21:52PM Voucher List Spokane Valley Page: - Eank code apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 43722 1/1812018 000150 ALLIED FIRE & SECURITY RCB25J485957 001.078.305.575 SECURITY MONITORING AT CENTF 117.00 Total : 117.00 43723 1/18/2018 006402 ARAMARK UNIFORM & CAREER 1990513485 001.078.305.675 SUPPLIES AT CENTERPLACE 523.55 Total: 523.55 43724 1/1812018 004813 FIRST CHOICE COFFEE SERVICES 195216 001,076.305.575 COFFEE SVCS FOR CENTERPLAC 35.00 Total : 35.00 43725 1/1812018 002963 INLAND EMPIRE GARDENERS, THE 11703 001.078,305.575 ADVERTISING FOR CENTERPLACE 832.50 Total ; 632.50 43726 1/18/2018 003316 INLAND NW BUSINESS, TRAVEL ASSOC 2018 001.078.305.575 EXHIBITOR EGISTRATION: TRAD[ 45J.00 Total ; 450.00 43727 1118/2015 004825 LE CATERING CO E00453 001,075,305,575 E00453: INLAND EMPIRE GARDENI 204,48 Total ; 204.48 43728 1118/2018 002475 POST FALLS CHAMBER OF COMMERCE 8074 001,076,305.575 ENTREPRENEUR ANNUAL r•1EMBE 270.00 Total ; 270.00 43729 1118/2018 000415 RO3AUCR3 rOOD & DRUG CENTER 01-1338952 001.076.305.575 SUPPLIES FOR CENTERPLACE 21. 11 10-2285118 001,076.305.575 SUPPL[ES FOR BRIDAL FAIR 22.47 Total : 43.91 43730 1/18/2018 000709 SENSKE LA\\N & TREE CARE INC. 8235182 43731 1/18/2018 005012 SPOKANE CO ENVIRONMENTAL Jan 2018 43732 1/18/2018 000474 SPOKANE CO PARKS, REC, & GOLF 22000091 43733 1/18/2018 000324 SPOKANE CO WATER DIST #3 Jan 2418 001,033,400.518 CITY HALL WINTER SVCS 288.32 Total : 288.32 001.078.302.576 SPOKANE CO SEWER CHRGS; JAI 1,725.14 Total : 1,72E_14 001.076.300.576 2018 CONTR[BUTION TO TRAIL MA 20,000.00 Total : 20,000.00 402.402.000.531 'WATER CHARGES FOR DEC 2018 79.48 Total : 79.48 Page: vchlist Voucher List 01118/20118 3:21:52PM Spokane Valley Page: °27 Bank code ; apbank Voucher Date Vendor Invoice 43734 1118+2018 000731 SPOKANE RESTAURANT EQUIP INC 83604 43735 1118/2018 000404 SPOKANE VALLEY HERITAGE MUSEUM Jen 2018 43736 1/18/2018 001472 TESTAMERICA LABORATORIES 59107989 43737 1/18/2016 003610 WEST PLAINS CHAMBER OF COMMERC 3289 43738 111812018 000129 :'ARRA 17 Vouchers for bank code : apbank 17 Vouchers in this report 2887 2897 2888 2899 Fund/Dept 001.07fi _305.575 001.090.000.550 001.076.300.576 001.076.305,57; 001.076.000.576 001.076.305.575 001.076.000.576 001.076,301, 571 Description/Account Amount IJTFLITV CART AT CENTERPLACE Total : 2018 ECC DEV GRANT REIMEIJRSI Total: J7825-1 MONTHLY DRINKING WAT1 Total MEMBERSHIP FOR WEST PLAINS Total MEMBERSHIP RENEWAL 2018 hAEF'y"BERSHIP RENEWAL 201a MEMBERSHIP RENEWAL 2.018 MEMBERSHIP RENEWAL 2018 Total : 256,94 258.94 3,500.00 3,500.00 28.50 28.50 250.00 250.00 154.00 164.00 164.40 137.00 629.00 Bank total ; 29,03€.82 Tot,r vouchers ; 29.036.82 Page: vch1ist 01/19/2018 8:38:55AM Voucher List Spokane Valley Page: �.Y Bank code apbank Voucher Date Vendor Invoice 43739 1/19!2018 005037 lti+IERIDlAN CONSTRUCTION INC PAY APP 19 Fund/Dept Description/Account Amount 313.223.40,00 !P 0218 RETAINAGE RELEASE Total : 502,724.26 502,724.26 1 Vouchers for hank code : apbank Bank total : 502,724.28 1 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the Tabor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane VatlAy anr1 that I am authorized to authenticate and certify said claim, Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 502,724.28 Page: .4-- - CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 30, 2018 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending January 15, 2018 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 275,371.99 $ $ 275,371.99 Benefits: $ 57,175.16 $ $ 57,175.16 Total payroll $ 332,547.15 $ $ 332,547.15 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, January 2, 2018 In the absence of a mayor, City Clerk Bainbridge called the meeting to order at 6:00 p.m. Attendance Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Mark Calhoun City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Bill Helbig, City Engineer Doug Powell, Building Official Mark Werner, Police Chief Carolbelle Branch, Public Information Officer Mike Basinger, Economic Develop. Manager Christine Bainbridge, City Clerk INVOCATION: Pastor Darrell Cole, Living Hope Community Church gave the invocation. PLEDGE OF ALLEGIANCE: Members from Boy Scout Troop #M001ed the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. Council Officer Selections for Mayor and Deputy Mayor - Chris Bainbridge After City Clerk Bainbridge explained the process of selecting council officers, as noted in the Council's Governance Manual, Ms. Bainbridge opened the floor for nominations for mayor. Councilmember Peetz nominated Mr. Wick, and Councilmember Haley nominated Mr. Higgins. There were no further nominations and the nominations were closed. Each Councilmember completed a written ballot, and the ballots were collected by City Clerk Bainbridge. Once they were collected, Ms. Bainbridge announced the results of the ballots: those voting for Mr. Wick included Councilmembers Peetz, Thompson and Wick; those voting for Mr. Higgins included Councilmembers Haley, Higgins, Wood and Woodard. Mr. Higgins was declared Mayor. Ms. Bainbridge asked Mayor Higgins if he wished to conduct the voting for Deputy Mayor or if he preferred she do so, and he asked that she continue. Ms. Bainbridge then opened the floor for nominations for deputy mayor. Councilmember Thompson nominated Mr. Wick, and Councilmember Wood nominated Ms. Haley. There were no further nominations, and the nominations were closed. Each Councilmember completed a written ballot, and the ballots were collected by City Clerk Bainbridge. Once they were collected, Ms. Bainbridge announced the results of the ballots: those voting for Mr. Wick for deputy mayor included Councilmembers Peetz, Thompson and Wick; those voting for Ms. Haley for deputy mayor included Councilmembers Haley, Higgins, Wood and Woodard. Ms. Haley was declared deputy mayor. Council Meeting Minutes: 01-02-2018 Page 1 of 3 Approved by Council: DRAFT 2. NE Industrial Area Update — John Hohman, Mike Basinger Deputy City Manager Hohman explained that an Economic Development Committee was formed in 2012 for the purpose of developing goals and projects they felt would make the most direct impact for our City; and one of those goals was to support industrial development by expanding and providing sewer and water availability. Mr. Hohman explained that in an effort to move that Committee's initiatives forward, the City created an Economic Development Division to administer the development of long range plans, zoning, economic studies and strategies, and marketing as a means to promote the City inside and outside of the region. Via the PowerPoint presentation, Mr. Hohman went over the Economic Development Committee recommendations; the developed, undeveloped and total acres in the industrial area; and mentioned the lack of adequate infrastructure including sewer and water, and roads that are undersized for trucks. Mr. Basinger then went over the land use map, main roads including the rail lines; mentioned the recruitment process including the City's recruitment packet and benefits for locating in Spokane Valley; went over a short list of potential sites and staff's developed conceptual designs for meeting BNSF design guidelines, as well as a conceptual septic layout and cost estimate; mentioned some prospective recruitment and conceptual designs for some of those sites; and noted the use of GIS (geographic information system) for site criteria that included access to rail. Mr. Hohman went over the potential benefits and impacts of prospective companies; mentioned Katerra's site and encouraged Council and the public to visit Katerra's website, adding that we will continue working with them to streamline the process for permitting. Mr. Hohman mentioned that for a future meeting, staff will bring Council a Planned Action Ordinance, with a goal of streamlining permitting, and making costs and expectations known early in the process. 3. City Hall Maintenance Staffing, John Hohman, Doug Powell Deputy City Manager Hohman explained that staff solicited proposals from several local property management companies for facilities maintenance workers, and we only received one response, which covered maintenance at City Hall only. Mr. Hohman said the annual cost of a contract would be marginally more expensive than adding an in-house employee and said it is staff's recommendation to add such employee, and that this has been part of the City budget for 2017 and 2018 and has been included in the current employee count of 89.25. Mr. Hohman noted that such an individual could also take the lead in maintaining the Police Precinct and be available to assist with activities at CenterPlace, and said he feels the flexibility at a lower delivery cost also contributes to staff's recommendation to hire an employee, adding that a contractor would not do anything dealing with electrical or mechanical. After brief discussion, there was consensus from five Councilmembers, (excluding Councilmembers Peetz and Wick) to move this item forward and have the City Manager recruit and fill the Facilities Maintenance position. 4. Training: Open Public Meetings Act, and Public Records Act — Cary Driskell, Erik Lamb City Attorney Driskell and Deputy City Attorney Lamb went through their PowerPoint presentation explaining the aspects of the Public Records Act, the Open Public Meeting Act, and the Appearance of Fairness Doctrine. 5. Advance Agenda — Mayor Higgins Councilmember Thompson asked about the topic of youth activities and getting youth engaged on a project; and Mr. Calhoun explained that although this will not be part of an upcoming agenda, he and his assistant Ms. Heath will work with Councilmember Thompson on this issue. Councilmember Thompson agreed. 6. Council Check-in — Mayor Higgins There were no remarks from Council. 7. City Manager Comments — Mark Calhoun City Manager Calhoun gave a brief recap of the recent snow events as a result of the latest changes in the City's code concerning removal of sidewalk snow and ice; said the plows are attempting to place less snow on sidewalks, and we are hearing mixed reviews concerning those efforts; said slowing the plows means Council Meeting Minutes: 01-02-2018 Page 2 of 3 Approved by Council: DRAFT more expense as we pay by the hour, and that we will monitor the expenses as we move through the winter, and staff will give Council a report of the efforts at the end of the season; and he extended his appreciation to the snow plow operators and to City Street Superintendent Shane Arlt, for all their efforts. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:40 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes: 01-02-2018 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, January 9, 2018 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Bill Helbig, City Engineer Mark Werner, Police Chief Morgan Koudelka, Sr. Administrative Analyst Henry Allen, Senior Engineer Christine Bainbridge, City Clerk INVOCATION: Pastor Al Hulten of Valley Assembly Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff, and members of the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Deputy Mayor Haley, and Councilmembers Wood and Peetz had no report. Councilmember Woodard said he attended a ribbon cutting at the Strike Zone; went to a Chamber of Commerce Government Affairs meeting where they had an update on their legislative agenda; said last night he gave a City Hall tour to about eight members from Cub Scout Troop 400, and he thanked Public Information Officer Branch for her assistance with the tour. Councilmember Thompson said she had a tour of Aramark Industries, and that they are launching a new program called 10+ about customer service and engaging the community and said she was delighted to be able to be there representing the Council; said she attended the marijuana regulators meeting in December, said another jurisdiction representative was talking how to change their system to do permits, and that our planner Micki Harnois did a wonderful job of connecting them with some system changes. Councilmember Thompson said it was great to see a Spokane Valley City employee really shine out in the community. Councilmember Wick: said he met with a group from the City of Spokane and the County and they talked about proposing some legislation to bring back supervision for property crime violators as evidentially the state eliminated that and some are trying to get that revived, and said they spoke of the possibility of having a pilot program for Spokane County if there isn't enough interest at the state level and that he expects more information will be forthcoming in the future. Minutes Regular Council Meeting: 01-09-2018 Page 1 of 12 Approved by Council: DRAFT MAYOR'S REPORT Mayor Higgins said he attended the Clean Air Board meeting and that they are in the process of regulating and assessing fees for pot growing; said he is informed that the state has a bill but it has not yet gone to committee, but that the proposal means the state would have primacy over all things marijuana, which would take everything we have done, out of our hands and said we likely don't want that to happen, and he encouraged people to contact their legislators. PUBLIC COMMENTS: After Mayor Higgins explained the process, he invited public comments. Mr. John Harding, Spokane Valley: said he would like to suggest we might want to re-examine the emergency preparedness plan; said he has been working with some Councilmembers over a year and a half and there are several areas that need to be re-examined; said he thinks for a relative cost we could protect many of these items easily and that there are corporations around the country that specialize in that; said he doesn't know if this option has been looked at but for the value, it is pennies on the dollar; said he knows there is some interplay between the County's emergency preparedness and us and that it is different but since we are a contract city we don't have some components necessary to provide the protection; said there are some serious issues and he talked with Chief Werner and Chief Collins, and they are aware of these things he would like to see some Council input and make sure we have some good communication between the County entity and us; said he talked to the past director and he made it real clear that politically, they just weren't interested in helping us a whole lot; said he hasn't seen much evidence that they have; so will leave that up to Council's best judgment. Mr. Ed Pace, Spokane Valley: asked Council to consider passing a resolution opposing Washington State Senate Bill 5598-2017-18, and corresponding House Bill 2117 granting relatives including but not limited to grandparents, the right to seek visitation with a child through the courts; he asked that such a resolution be sent to all state Senators and Representatives because this is not on our legislative agenda; said this bill would undermine parental rights as parents should have primary role in raising their children and making decisions on who can contact them or have relationships with their children; said this is City business as part of the Councilmember's oath of office includes upholding the Washington State and United States Constitutions, and Washington State Constitution Article 1 Section 1 states governments ae established to protect and maintain individual rights so of course, this includes city governments; said he expects his government to protect his rights no matter who might try to take them away, and again asked Council to please pass the requested resolution. Mr. David Jackson, Spokane Valley: concerning the way the City waters the berms going down the road; said he spoke with Ms. Branch and then Ryan [Kipp?] called him; said he takes bike rides down the strip at night and that the waste of water is incredible, it just runs right to the sewer; said berms are "bermed up" where it just runs off; said it isn't just necessarily that they are pointed wrong, but they are over Sprague and those things can't take but just so much water; said the swells where you let the water collect, by the next night, they are still full of water or still have water in them and they fill up again, and the lawnmowers just tear them up and make them worse. Mr. Rick Neal: said he is the superintendent for Modern Irrigation Water District 18; said he's been there for twenty years, and can't believe the rules on all these homes that end up with no one in them; said he took it upon himself every winter, to isolate the water in those homes before frozen pipes destroy them; said that isn't in his job description but he wants to try to take care of this property and help his customers or future customers that will acquire that house; said he is dedicated to the almost 10,000 population in his water district; said he wished there could be some law to get the squatters out of these homes. Mr. Dean Lynch, City of Spokane- said he is president of the Spokane County Human Rights Task Force; that he came here last March when Council was voting on a resolution concerning human rights; said his task force was created February 2016; that their by-laws state they are nonpartisan, nongovernment and nonprofit; and that their bylaws also state that they are designated to have one representative from Spokane Minutes Regular Council Meeting: 01-09-2018 Page 2 of 12 Approved by Council: DRAFT Valley and they would like that representative to be a member of Council or someone appointed by council; said their goals include dealing with human rights issues throughout the country. Ms. Laura Rentz, Spokane- spoke about snow on the sidewalks; that she thinks businesses should be held accountable first before homeowners; that she thinks most business managers aren't even aware of this regulation; said the businesses are not being held accountable and as a result, many citizens struggle down the sidewalks; said she would like to see the businesses fined; she was also amazed that in driving down Sprague, almost nothing was shoveled. Ms. Carol Trask, Spokane Valley: she asked at what age are we able to make our own decisions; supposedly it is the age of 18, which is the age to be able to vote or enlist in the military; said we should not deny people the responsibility of making their own decisions on smoking; said she is not a supporter of smoking or vaping and would never encourage anyone to partake; but she believes in constitutional freedoms and adults should be able to make decisions; that increasing the age limit would be a wasted effort that could lead to consequences, like lost revenues, wasted police resources, and said she is opposed to lobbying efforts to raise the smoking age to 21. The Reverend Genavieve Heywood, Pastor United Church of Christ: via the City Clerk, gave Council copies of her handout and she spoke concerning the Council providing a mission, values and vision statement. Mr. Jay Siegel, Spokane Valley: said he thinks there should be more transparency with the compliance officer and her assistant to answer questions when we come in here to talk to her. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Jan 9, 2018 Request for Council Action Form, Total: $3,637,398.37 b. Approval of Payroll for Pay Period Ending December 15, 2017: $331,675.35 c. Approval of Payroll for Pay Period Ending December 31, 2017: $490,492.69 d. Approval of December 12, 2017 Council Meeting Minutes, Special Meeting e. Approval of December 12, 2017 Council Meeting Minutes, Regular Formal Format f. Approval of December 19, 2017 Council Meeting Minutes, Study Session Format It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. First Reading Ordinance 18-001, Nuisances — Cary Driskell, Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Woodard and seconded, to advance Ordinance No. 18-001, amending the Spokane Valley Municipal Code related to chronic nuisances and other nuisances, to a second reading. City Attorney Driskell went through his PowerPoint presentation giving the history and background of the City's current nuisance provisions; and then went through the various proposed revisions. There was some Council discussion concerning what constitutes an event and Mr. Driskell said criminal action at a property that results in a search warrant, and then results in an arrest, that is one event not two separate events; said the threshold designed for chronic nuisances is if a property has either four qualifying criminal events, plus at least one regular nuisance, like garbage or noise, in a twelve-month period, we could proceed to impose this violation; or if a property has five qualifying criminal acts in a twelve-month period, we would be able to proceed; said while five might not sound like many, we get calls, the police gets twenty to forty calls in a year or more, and a lot of neighborhoods experience many more than five incidents. There was also some discussion about the fines and Mr. Driskell said currently the City can fine up to $5,000 for a nuisance but that has only been done a couple of times in the past, and we can also fine up to $10,000 under certain circumstances. Councilmember Thompson said she appreciated that domestic violence is not included and Mr. Driskell said we do not want Minutes Regular Council Meeting: 01-09-2018 Page 3 of 12 Approved by Council: DRAFT to re -victimize victims of domestic violence. Discussion turned to yard sales and whether Council wanted to cap the number of permitted yard sales in a particular timeframe; said having numerous yard sales can make it seem like a commercial business is being run in a residential neighborhood. There was consensus from several Councilmembers to cap the number to three or four a year; and Mr. Driskell said he will bring that to Council at the second reading for a firm number. There was also discussion about organizations having numerous yard sales and other fundraising activities, and Deputy Mayor Haley said even a fundraiser in a residential area can cause traffic issues, and based on discussion about church events, Mr. Driskell said he will include language that these restrictions will only apply in residential areas, and churches will be exempt. Councilmember Wood asked if yard sales is a big issue, and Mr. Driskell said he have received comments over the years about ongoing yard sales in residential neighborhoods. To summarize, Deputy City Attorney Lamb went over the purpose of the ordinance, that it includes amendments to SVMC 7.05, 17.100 and 17.110, as well as amendments to Appendix A related to nuisances. Mayor Higgins invited public comments. Ms. Renee Anderson, Spokane Valley: after she handed pictures to the City Clerk to share with Council, she thanked Council for bringing up the issue of nuisance houses; she acknowledged Officer Tom Walker for his assistance with this problem and for being such a great advocate for the neighbors. She read her prepared statement: "I'm a single mom who bought my house where I live now, 17 years ago. I was much younger then. The last 15 years have been hell. Throughout the last few months I was flabbergasted with the insight of what other neighbors have experienced; through all this we've all gotten together. I live directly next door and have my own many issues, but in getting to know the neighbors, I am astonished at the serious and consistent issues they deal with that are totally different than mine. I understand we cannot go back 15 years of hell of what I have experienced, so I will not; beside all the adults involved it is very sad to watch the kids affected by this. Countless times I had scouts from Opportunity Elementary, University Elementary come to my house fundraising; and I purchase things and I tell them do not go next door. And their comment is: 'oh, our school warned us about that house.' In fifteen years, there are 5,470 days. Of that number I have been interrupted in my sleep well over half. I have woken up to the police outside my bedroom window with flashlights, police across the street with megaphones in the middle of the night, trying to coax someone out to arrest them; SWAT has been there which I was actually very excited about and offered them coffee because I thought this was going to be it. The constant police traffic is very very welcome right now, and most people probably don't say that in their neighborhoods. I would guess that over 15 years there has to be over 5,000 calls to Crime Check. I am not the only one. There are times when I have called three or four times a night when things don't stop or they escalate. I witnessed hundreds of people being arrested, countless number of fights and verbal threats as well and I feel like they are drug sales. I am told that unless I see the actual drug, I cannot make that accusation, but I watch lots of TV and I say that's drug sales. These are not isolated incidences but are common. Over the past five years, things have changed. I have begun confronting hundreds of people driving cars and parking in my driveway. I have a circular driveway. People, cars, bikes, using my driveway and yard to gain access to." [Her three minutes speaking time expired.] Ms. Audrey Forsberg, Spokane Valley: said she lives on the corner, approximately two doors down from Renee and from this nuisance house; said in recent years they have had increased foot and car traffic all day and all night; that the cars park in front of her house and they park on the side of her property; said we watched them drop these people off and sit and wait for them as they walk down to this nuisance, drug house; she said we know that because we've watched them go there and watched them walk back. She said they have taken pictures and called Crime Check numerous times; said that in the last few weeks the Sheriff has picked up and confronted some of these walkers, which we are very grateful for; but now we believe to avoid being seen on the street, they are jumping fences and they are running in our back yards; and we know this by the footprints in the snow; said we don't want a confrontation with these people but are asking you to help us feel safe again and please help us take our neighborhood back. Minutes Regular Council Meeting: 01-09-2018 Page 4 of 12 Approved by Council: DRAFT Ms. Loretta Albano, Spokane Valley: said she lives in the same neighborhood as Renee; said she lives on the corner house; said the amount of traffic that parks in front of her house to drop people off, is amazing; said she sees them drop them off, they go with full backpacks, and they come back with empty backpacks within ten minutes; they go to the same drug house that we have talked about; said she also has a problem letting her grandchildren play outside; said she has found hatchets, knives, drugs within her garden areas; said she has found pipes, and it is scary to know that any child that is out on a street, can get ahold of those; these are children that need to be protected; she asked that Council take this into consideration; she said she stopped some of the traffic because she had a friend suggest she go outside, take her phone and take a picture of the license plate; and said you'd be amazed at how quickly they leave; and they do; and now they drop them off, flip around, and drive around for five or ten minutes, and come back and pick them up; it still is not solving the issue; for her it is more about the safety of the children and to trust that she can let her grandchildren outside and in the front yard and not have to be there tied to them. Mr. Bob MacEleary, Spokane Valley: said he lives across the street from the nuisance house; said he knows it's hard to explain that you can't go out and get your mail with all the "weirdos" out there but these people are not normal people; said they come they go; they park their cars in front of his house, but usually only one gets out and goes in; the other two or three pass out or fall asleep, or whatever they're doing; for ten minutes; then the person comes out, gets in the car and they all leave; said when the police show up, it's funny; he said the police are in there; they knock on the door and talk to the owner, and when the police leave, there will be eight or ten of these people — it's like the rats crawling out of a sinking ship; but they only have to walk about a block and a half or two blocks; they have two other places to go, all in the same neighborhood; said he knows it is a struggle to try to get something done; but to start something going, is what needs to be done. He said he has lived over 45 years in the same house, and it's been this way for about twenty years; said they closed the house down and threw them all in jail because of meth; tore the entire inside of the house off; cleaned it up, put the deal back in, the "old man" died, the kid got out of j ail, came back and it starts all over again. He asked, what can you do as you can't shoot them; but there's got to be something you can do to help us out, especially the kids; said there are people with children now, and you can't allow these people to take over the neighborhood like they have; said they turned in many license plate numbers, and calling Crime check you have to answer more questions like your phone number and your name and your address; said that should be all there because it's a home phone; and then the people disappear as they are never there for more than five or ten minutes; but sometimes at night some people stay all night or pass out all night; said we need your help and hopefully you can do something. Mr. Jay Siegel, Spokane Valley: he said that when Bill Schultz was compliance officer, he issued a lot of citations to them; and we tried to find out where these citations are now and we were told that it is in the court system; and said as he stated earlier, our new compliance officer doesn't seem to want to communicate with us and we've done her legwork for her. Mr. Wayne Wright, Spokane Valley: said he and his wife live across the street and one house down from the problem house; said he has been there 29 years and it's a great neighborhood and that the kids used to walk to school; said he would hate it if that situation with that house, was around when his kids were younger; said his kids are grown and moved on; said the things going on at night, 4:30 a.m. with people coming and going; said he and his wife don't feel safe. Said he'd never leave his doors unlocked; speeding cars, arguments, people pulled over; strange looking people and cars packed with people in the back with all their belongings; said all that gives him a creepy feeling and he doesn't feel like it is home anymore; said there are cars parked in other places, and in front of his place and people being dropped off and picked up; said although you can't say what they are doing, the neighbors know; said he is worried about his security now and just wants to come home from work but these people are just ruining their lives for them, and he asked Council to do something about this; and said everyone wants to feel safe. Mr. Kevin Carbury, Spokane Valley: said he lives six houses down from this problem house that Renee lives right next door to; said he's lived in his house for 16 years, and in the last couple of years, or over Minutes Regular Council Meeting: 01-09-2018 Page 5 of 12 Approved by Council: DRAFT most of those years, said he has witnessed drug deals in front of their house; said he knows they are drug deals as he has seen them hand over stuff; said speeding is an issue; that their road on 10th has the same amount of traffic as 8th, and seems to have just as much traffic at all hours of the day; said sometimes he gets up to go to work at two or three o'clock a.m. and there would be multiple people around that house scattered out or riding their bikes; said he lives a block away from the school and he is concerned not only for his children, but for all the neighborhood children who walk to and from school; said he knows that a lot of the kids will avoid walking in front of this particular house; said last year he collected numerous license plate numbers that go to and from this house; said they wait on his end of the street and drop someone off; said he watches and he'll see someone walking from the house, walking in the middle of the road; they'll take off and someone will pick them up and they'll be gone or they'll just circle the block; said he called Crime Check countless times but the activity doesn't seem to lessen; said he has had numerous things stolen from his house; said he put up cameras and on December 10, he had something stolen which was two days after someone came to his house, backed into his driveway and once they were noticed, they came up to his door and asked him if they could borrow his gas can for five minutes; and said when he told them no, they drove right to that particular house; said he has been harassed and his wife has been harassed by people leaving that house; that one was on a bicycle doing circles in front of her pointing a flashlight at her in her face at night, and staring at her and harassing her; said the people had to come together as a neighborhood to clean this up; and said that there's no way he could live next door to that house like Renee does, and put up with the things that Renee has gone through, and not be in jail himself for taking care of it; said he is afraid that something has to pass or some sort of vigilantism will happen; that he wouldn't condone that, but there is only so much a person can take; and it's not just this house; he said they are all over the Valley that need to get cleaned up; and we have to figure out some way to take care of it. Ms. Diana Wilhite, Spokane Valley: said she will continue with Renee's remarks, and she read the following: "People on bikes using my driveway to gain access to the house next door; and gets cars going across her yard; she has called the police and asked if they were going to file trespass charge and was told, well, I don't see any damage to your yard; and an hour later the car would be back up and ruin her yard again; she's upset by having all these cars ruin her yard. Sadly she has fear for her personal safety and she doesn't want to go outside to be cursed at; she asked them not to park in front of her driveway and she is told, you can look the other way. She has yelled out her front door at people shooting, to shut up; and she's threatened to call the police. She gets so angry that these people are allowed to violate her property and her personal space, and it goes on every month. She lives by herself, and this is probably not a good choice; and she is overcome with anger. She has pictures that she's taken of footprints in the snow, hopping her fences and going through her backyard; on the bike paths, there's footprints everywhere. After she goes to bed, she can't leave her granddaughter's bedroom window open. The number of visitors at the house, 50% are from Idaho, probably an average of 25 a day; all night long too. She is constantly woken up hearing doors slam, people yelling, fighting, screaming; cars drive up to the house like they've been there 20 times, but she's never seen a vehicle; she can't sleep with her bedroom window open. She can't have guests in her front spare bedroom because they'd be constantly woken up by the activity. She has taken pictures and shown them to Officer Walker who is very interested because they have one person on surveillance, stealing from the Home Depot; and then she has another picture of a motor home driven by a family of known issue kids that have 2018 tabs on the car but Officer Walker said the motor home has not been registered since 2007. So these are just a couple of the incidents she has passed on; but she says it continues daily. Her grandchildren, the oldest one is 12 and they are not able to ride their bikes or play in the front yard; they want to camp out on the trampoline but are not allowed because she is afraid of what's going to happen. So she thinks that there is not enough code enforcement; she knows they are short staffed; that there used to be two code enforcement officers; garbage is piled up, mice are running around all summer long; they take the garbage away and several weeks later it is back and the smell is nauseating. The power was shut off and then again she noticed two days later the power was turned on; she doesn't know where they get the money to do this; she is really upset with what is going on; this is not easy as you have heard from the neighborhood; and she would like to have something done as she has had to live with it for 15 years and she's hoping that you will do something immediately." Minutes Regular Council Meeting: 01-09-2018 Page 6 of 12 Approved by Council: DRAFT Mr. Bill Boss, Spokane Valley: said he lives in the same neighborhood; said he has a problem in that we all agree this is a nuisance drug house; not someone who hasn't mowed his lawn or taken out the garbage for a week, rather these are known drug houses throughout the valley; he asked Council to do whatever it takes by whatever means possible, to end this; said the city has been around for 15 years and we are arguing over verbiage of an ordinance; please help us and do something. Police Chief Mark Werner: he encouraged Council to support this nuisance ordinance; said Council has heard a lot of people talk about the impact one house has on this neighborhood, and all these people have been victimized over the years by this constant nuisance activity; he said that law enforcement goes there, they arrest people at the house, do a search warrant, have a SWAT team show up there, but unfortunately 72 hours later, they are back in that house; he said we need a long-term solution as those are just bandaids, and we need Council's support in getting that accomplished; said Officer Walker and a lot of the officers, detectives work hard on these same problem houses with the same people time after time, and we need Council's support in getting this nuisance ordinance passed so we can have some tools to have some long term solutions. Ms. Kristin Barlow, Spokane Valley: said she lives kitty-cornered to the nuisance house; said she has s five year old son; and never has she called the police or Crime Check more in her life than she has in the six years she has lived in her current home; said she can't leave her garage door open; said she keeps a trailer parked on the end of her driveway next to her garage and has had items stolen off that; said she won't let her child play outside; said she has a beautiful front yard; there are kids across the street but she won't let her child cross the street to play at the neighbor's house as she doesn't trust what her child might see, or trust what will be around as these people fight so loud like they are the only ones on the street; said she has seen them break beer bottles and go after one another like they're going to try to kill each other; said she lives there so what is she supposed to do; said there is nothing she can do; said she has called the police, called Crime Check but it gets worse, continually worse since she moved in 2012; said she will never let her child walk to Opportunity Elementary School which is only a block or two away; said she can't sell her house as it looks incredibly bad, and the fights that happen in the front yard; she said just last week when it was 12° outside, there was a guy in a tank top and shorts just walking around with his hands down his pants just mumbling to himself; said she calls the police but nothing ever happens, and it is frustrating as they are in control and there is nothing she or others can do about it. Mr. Tom Walker, Spokane Valley: he said that Renee had a realtor get an appraisal on her house; and with that nuisance house next door, she would have to drop her price by a minimum of $20,000; said he doubts Councilmembers would want something like that in their own neighborhoods; he said Renee's house is not the only one like that in the Valley as there are a number of them, and said he thinks Council probably already knows that and probably knows where some of them are; said the process we have now, that he knows of two houses in the Valley that were shut down finally after about two to three years; said that is way too long for the residents in the neighborhoods to worry about that; that it needs to be done quicker and he hopes that Council will pass this ordinance overwhelmingly. There were no further public comments. Councilmember Peetz thanked everyone for coming here tonight; and said that another tool that might be of assistance for the neighbors is also SCOPE; she thanked the citizens for coming together as a community and thanked them for their comments. Councilmember Woodard also thanked our legal department; said he too has been in a similar situation; that we have the courts to thank for a lot of what happens; and these properties must be taken care of; and we will continue to look for other ways to handle these situations, including working with utility companies; said this is not what he considers the Valley. Councilmember Wood said he agrees with Councilmember Woodard's remarks and that we need to find a way to do this faster; and he hopes the police and our attorneys can find a way to do that. Deputy Mayor Haley stated that she hopes we can speed up the remedies; said she doesn't live near that home but that home actually burglarized her home; and ransacked it completely; said what tonight's citizens have mentioned going Minutes Regular Council Meeting: 01-09-2018 Page 7 of 12 Approved by Council: DRAFT through is horrific, and it impacts the entire valley. Councilmember Wick also thanked the citizens for coming here tonight; that he supports this ordinance, and wanted to know if prior incidents would be counted toward the five incidents. City attorney Driskell explained that once the ordinance is in effect, that is when the clock starts; said concerning these properties, this will happen relatively quickly and we will not have to wait a year or two as these sites are on-going criminal activity; and he has no doubt that the people who populate these properties, they will create the violations in fairly short order; and that this will provide the remedy that many of our citizens are looking for, and will provide for a safer neighborhood. Mr. Driskell also noted that staff are working with our legislators and Government Affairs Consultant to provide other remedies on this as well; said we've heard about the "zombie houses" where you get foreclosure on properties and have people squatting in those; said those are locations where a lot of this occurs, and we are working on a way that will allow the banks to move in quicker. Mayor Higgins also thanked everyone for getting involved; and said he hopes citizens can sense that the Council is with the neighbors on this. Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried. 3. First Reading Ordinance 18-002, Unfit Dwellings — Cary Driskell, Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance No. 18-002 adopting chapter 17.105 SVMC for unfit dwelling, building, and structure regulations, to a second reading. Deputy City Attorney lamb went through the PowerPoint explaining the background of the nuisance process for all types of nuisances and that the primary goal is voluntary compliance; that the current process makes it challenging for recovery of costs in large abatements such as demolition of unfit structures; he explained the state law option alternative abatement process as it solely relates to unfit dwellings, buildings and structures and that it requires specific procedures, including the adoption of an ordinance specifying those procedures. Mr. Lamb mentioned the highlights of the proposed ordinance in that it designates the City Manager or designee as the improvement officer, and the designee will likely be the building official; and that the appeals commission will likely be the hearing examiner. Mr. Lamb said he also noticed a few typos so those will be cleaned up for the second reading. In response to Councilmember Wood's question about a time period in which to comply, Mr. Lamb said it would depend on the nature of the remedial action as we will give time for people to work with their insurance companies; and he mentioned that the maximum time would be 18 months from the date of the final determination of unfitness, including any appeals of such determination. In response to Councilmember Wick's question about determining the building unfit, Mr. Lamb said the building official will make that determination, likely in joint effort with the Fire Department; said the big change will be conducting a hearing; but that he doesn't feel there will be a problem in handling these cases. Mayor Higgins invited public comment. Ms. Mariann Torretta, Spokane Valley: said there is a house in her neighborhood which has been empty for over 24 years; said this empty houses affects the neighborhood; it is a fire hazard with dry wood and trash behind the fence in the backyard; said there have been break-ins in this house which led to some criminal activity in the neighborhood; some of the neighbors think there could be drug deals; she said some younger people have been breaking into the house and having parties in the basement; said it is an eyesore to the neighborhood; that it hasn't been painted in years; windows and doors have been broken out so they are boarded up, all of which brings down the property value of other homes in the neighborhood; she said there have also been abandoned cars parked out there, perhaps about four cars that don't appear to be in working order but were dumped there by tenants who live in the duplex next door to the house, which she said is also the owner's property. Ms. Ruth DeHart, Spokane Valley: in reference to the same house spoken of by Ms. Torretta; she said the house has been vacant for probably 33 years; the roof is rotting; doors and windows are boarded up; it has resident raccoons there for the last twenty years; thousands of mice; said the owner is a contractor and when he finishes a job, all the leftover stuff goes into the house or in the backyard; said it is an eyesore, is a mess, it will fall down, said the neighbors want him to get rid of it or have the owner rehab it. There were no further comments. Minutes Regular Council Meeting: 01-09-2018 Page 8 of 12 Approved by Council: DRAFT Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried. Mayor Higgins called for a recess at 7:49 p.m.; he reconvened the meeting at 8:00 p.m. 4. Resolution 18-001 Repealing & Replacing Resolution 17-001, Bank Signing Authority— Chelsie Taylor It was moved by Deputy Mayor Haley and seconded to approve Resolution #18-001 declaring which qualified public depositories the City is authorized to conduct financial transactions with, and declaring which Councilmembers and City officers have signing authority on behalf of the City. Finance Director Taylor explained that per our municipal code, we are required that Council authorize by resolution, which qualified financial depositors the City may use to make payments on claims or obligations, and who has authority to sign checks for the City. Mayor Higgins invited public comment; no comments were offered. Councilmember Wick asked why we have three Councilmembers, and Ms. Taylor explained that is how it is set out in our Municipal Code. Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Award of LTAC Funds — Chelsie Taylor It was moved by Deputy Mayor Haley and seconded to deduct $250, 000 from the available Lodging Tax funds for distribution in 2018 and move those funds into the 1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities that generate overnight guests; and to make the following allocation of Lodging Tax funds for calendar year 2018: Spokane Oktoberfest - $10,000; Crave NW - $30, 000; Spokane Valley Heritage Museum - $13, 000; Spokane County Fair & Expo Interstate Fair - $50,000; Spokane Sports Commission - $80,000; HUB Sports Center - $48,400; Valleyfest - 18,600; Valleyfest Cycle Celebration - $2, 000; and Visit Spokane - $70,000. Finance Director Taylor went over the spreadsheet showing the amount requested by each entity, the Lodging Tax Committee's recommendation, and Council's proposal, after which Deputy City Attorney Lamb briefly went over some of the background of the process and the three approval options for Council; he mentioned that the funding is on a reimbursement process, and if Council wants something different tonight from their last proposal, it would require another forty-five days for review by the LTAC, unless Council determines to fund each entity as per LTAC's original recommendation. Mayor Higgins invited public comment. Mr. Ed Pace, Spokane Valley, said he feels too much money goes to organizations outside the city limits, and he offered his suggestions for allocations; he also suggested establishing a future allocation policy to start in 2018 to require all recipients of funds to show five years of statistics of heads in beds as counted by hotels and not by studies; said he is more biased toward events that have Spokane Valley in their name, or were originated here. There were no further public comments. Council discussion included comments from several Councilmembers that they would like to see more investment in our parks system, but felt the current Council proposal is a good compromise. Councilmember Woodard mentioned he would like to see the law change so it ends up back in the hands of Council. Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried. 6. Appointments: Councilmembers to Committees — Mayor Higgins It was moved by Deputy Mayor Haley and seconded to confirm the Mayoral appointments of Councilmembers to the committees and boards as listed above. At the Mayor's request, City Clerk Bainbridge read the list of committee appointments: Spokane Clean Air Agency: Rod Higgins; Emergency 9-1-1: Brandi Peetz; Finance Committee: Rod Higgins, Pam Haley and Ben Wick; Governance Manual Committee: Arne Woodard, Sam Wood, Linda Thompson; Greater Spokane Valley Chamber of Commerce: Arne Woodard; Growth Management Steering Committee: Rod Higgins, Sam Wood; Greater Spokane, Inc.: Rod Higgins; Housing and Community Development Advisory Committee (HCDAC) Arne Woodard; Health District Board: Linda Thompson, Brandi Peetz; Lodging Tax Advisory Committee (LTAC): Sam Wood; Mayor's Association of NE Washington: Rod Higgins; Spokane Regional Transportation Council (SRTC): Ben Wick; Spokane Transit Authority (STA): Pam Haley and Sam Wood, Minutes Regular Council Meeting: 01-09-2018 Page 9 of 12 Approved by Council: DRAFT and Arne Woodard as alternate; TPA: Sam Wood; Visit Spokane: Pam Haley; and Linda Thompson as alternate; and Wastewater Police Advisory Board: Arne Woodard, and Rod Higgins. Councilmember Thompson asked that we consider having a representative on the Human Rights Task Force as requested earlier by Mr. Lynch and Mayor Higgins said Council will take that up at a later date. Mayor Higgins invited public comment. Mr. Tony Lazanis, Spokane Valley: spoke concerning the lodging tax allocation as noted in the previous agenda item. Ms. Diana Wilhite, Spokane Valley: thanked all the Councilmembers for serving on the various committees. There were no further public comments. Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried. 7. Appointments: Planning Commission — Mayor Higgins It was moved by Deputy Mayor Haley and seconded to confirm the Mayor's nominations for appointments to the Planning Commission, of Michael Philips and Danielle Kaschmitter, each for a three-year term beginning January 1, 2018, and ending December 31, 2020. Mayor Higgins invited public comments; no comments were offered. Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried. 8. Appointments: Lodging Tax Advisory Committee — Mayor Higgins It was moved by Deputy Mayor Haley and seconded to confirm the Mayoral appointments to the Lodging Tax Advisory Committee, of Colleen Heinselman from the Hampton Inn, representing a member authorized to collect the tax; and Gregory Repitti with the HUB, representing a member involved in activities authorized to be funded by the tax, with each appointment's term beginning immediately upon appointment and expiring December 31, 2019. Mayor Higgins invited public comment, and Ms. Peggy Doering said she appreciates the vote today and discussion, and that people are already working hard for Valleyfest 2018; and she also extended thanks for the process on the allocations. There were no other public comments. Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comments; no comments were offered. ADMINISTRATIVE REPORTS 9. Solid Waste Collection Street -Wear Fee - Morgan Koudelka, Erik Lamb, Henry Allen Via their PowerPoint presentation, Mr. Koudelka explained some of the background of the competitive solid waste collection process, the street maintenance and preservation funding issues, and the challenges. He also went over revenue captured at different fee rates of 12.5%, 6% and 5%, as well as impacts to rates with a 12.5% street -wear fee; he mentioned information concerning customers who currently use their own can, why the drop -box contracts are excluded, a fee at the transfer station on self -haulers, our costs compared with those who receive equivalent service in the unincorporated County; and that with a 12.5% street -wear fee, Spokane Valley customers would pay $.90 less per month. Mr. Koudelka noted that when we have an opportunity to take advantage of some savings without impacting citizens, it provides a unique opportunity which he said, is why staff is before Council tonight to ask whether Council would like to move forward to consider a contract amendment. Deputy City Attorney Lamb said this would be a street -wear fee as part of a contract amendment; he said there is a specific difference under state law, between a tax and a fee; he explained that taxes are generally applicable to raise general revenue for general purposes; whereas fees are regulatory and they respond directly to impacts or other burdens from other fee payers so in this case, we have been working with an outside group studying the impacts from garbage trucks and trying to refine that study, and we have identified that there are very specific impacts from garbage trucks, so if Council were to move forward with this fee, it would be limited to respond to those impacts and could not be used for other general fund purposes. In response to Councilmember Wood's request for a clarification of the term, revenue shift, Mr. Koudelka explained that some lines experience a greater amount of savings and they were able to move revenues around a little and take from some service lines that have more room to work with, and move them to other services lines that didn't have as much room so it equalizes things more; so for example if you had some lines that may have had 15% reduction, others had 10% or some other number, so they shifted things Minutes Regular Council Meeting: 01-09-2018 Page 10 of 12 Approved by Council: DRAFT around to have more of an equal percentage reduction, so if Council chooses to apply a fee that takes those savings in that fee it is applied as a percentage to all service lines to all customers, it equals things out so most costumers would come out at or near their current rates thereby having a very small impact to the customers; adding that most of those shifts happened within residential; that if the option where chosen that captured most of the savings, it would impact some residents whereby they would be paying more; so Waste Management had the expertise to move things around where that would not happen. Mr. Koudelka also noted customers always have the option of not having this service and hauling their own garbage; adding that we were attempting to provide options that did not raise rates, and there were just a few we were not able to do that with; there are a few commercial customers who have multiple weekly pickups; and there are canned customers who won't be able to use their cans anymore; however, Mr. Koudelka explained that there are some things to consider such as carts which will be provided at no additional charge so customers won't have to buy or replace cans, or even track down can lids that have blown down the street; and that we will work with Waste Management to order carts that are slightly larger and give some of the 35 -gallon carts to the customers who previously used their own 32 -gallon cans thereby giving them a little more room; that Waste Management will work with these customers to see if perhaps they can recycle more, or if there are other options for smaller cans if they would like; and that there will also be a grace period to allow for the transition, but there is potential for people who have cans, to pay a little more to convert to a cart, but there is the added convenience of not having to chase down can lids, or replace cans as they wear out. Councilmember Thompson said there are people on fixed incomes and a dollar or two more a month might be a big hit for them; and Mr. Lamb said they could also opt for the 20 -gallon cart. At approximately 9:00 p.m., it was moved by Deputy Mayor Haley, seconded and unanimously agreed to extend the meeting for fifteen minutes until 9:15 p. m. In looking at the various spreadsheets included in the Council packet for this issue, Councilmember Wick said he likes the free enterprise system where the bids came back and we showed a savings, and that the largest savings appears to be in the extra yard debris or cleanup; and as we talk about yard cleanup or nuisance, that he hopes we would make that cheaper and hopefully encourage more people to use that service; and in looking at the total number who subscribe to that service, it appears that the two largest numbers are the two that changed the most, and said he doesn't know if we are achieving much of a net bill change when you think of those using cans and yard service together, versus leaving it as is it to let the market rate be the market rate; so some might experience an increase in the garbage rate, they'd see a much lower or an equivalent decrease in the yard rate; so since they are very similar, he said he would prefer to leave the government out of it and let the market contract be the way it is and if we want to collect a 12.5% fee then we do that and stay out of the shifting revenues. Councilmember Woodard said what Council might be missing is that these shifts by Waste Management don't affect the client as their rates will be more or less the same as the customer won't see an increase here or a decrease there but will mostly see the same rate; Waste Management will be doing the bookkeeping and the citizen's rates will stay about the same; if we leave it at the contract, that $1.5 million does go back to the client and then it starts up at 3%, or whatever percentage it states, for the next ten years; said he has been speaking with customers over the last six months and citizens are happy to have this predictable and stable; but not doing this won't solve the wear on streets over the long-term; that our wear from the garbage trucks on the local streets is about $1 million on those streets per year; this could at least start to maintain them and maybe start getting some of the worst streets taken care of, all without affecting the monthly rate customers are paying; the rate increase for 2018 has already been activated, so for 2019, the rates will be predictable; otherwise, those streets will continue to deteriorate. Mr. Lamb said the contract does include an annual escalator, which is set at 90% of CPI (consumer price index), so customers will see an annual increase. Mr. Koudelka stated that staff is not trying to persuade Council one way or the other; but to Councilmember Wick's comments, the yard waste service is very popular and people believe it is a good rate now which is a reason for its popularity; but we have about 23,000 residential customers, compared to about 10,400 that have yard waste, so when staff is presenting options, we are thinking ahead to how many phone calls the City will get how many e-mails will Councilmembers and Waste Management receive from customers who Minutes Regular Council Meeting: 01-09-2018 Page 11 of 12 Approved by Council: DRAFT have been impacted with increases; staff's goal was to try to limit that number as much as possible for all options; but certainly free market is a great concept and works well; we are trying to piggyback on that and work within those confines to capture some revenue and have as little impact on customers as possible, and hopefully save everyone money in the long run by maintaining our streets now versus trying to rebuild them later. Councilmember Wood stated that the road preservation fund is in trouble and we have to solve that problem and this looks like one way to solve that problem with very little impact to citizens; attributing the damage the trucks do to the roads justifies this 12.5% fee, so it looks like we are accomplishing our goal preserving the road preservation fund, with that money going to that fund; he stated that once we are finished with the studies and find out where we are on that fund, this $1.5 million will offset that; and said he thinks staff did great work and presented it well. At approximately 9:05 p.m., it was moved by Deputy Mayor Haley, seconded and unanimously agreed to extend the meeting another fifteen minutes. Mayor Higgins asked if there is Council consensus to move forward; and City Manager Calhoun added that we also need to know at what level. Deputy City Attorney Lamb mentioned that staff had discussed generally about the 12.5% to collect the maximum, but other options were also presented. There was consensus of four councilmembers to move forward with the 12.5%; and Mayor Higgins said there will be further Council discussion when this come back for a motion. Deputy City Attorney Lamb also noted that when this comes back before Council, it will be in the form of a motion for a contract amendment approval, and there will also be opportunity for public comment. 10. Advance Agenda — Mayor Higgins There were no suggestions for the Advance Agenda. CITY MANAGER COMMENTS City Manager Calhoun reported that the State legislature went into session this week, and as they touch on bills that impact our legislative agenda, there may be times when it is appropriate to seek Council consensus to draft a letter under the Mayor's signature, concerning some items, such as the item concerning raising the age to buy tobacco to age 21; and said he will stay in touch with Councilmembers on these topics. Mr. Calhoun also noted that the winter workshop is scheduled for Tuesday February 13 beginning about 8:30 a.m. and ending early afternoon, adding that he will try to have the meeting concluded before 3:00 p.m.; and that the February 13 evening meeting has been cancelled. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:14 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 01-09-2018 Page 12 of 12 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington January 16, 2018 Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Mark Calhoun City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Gloria Mantz, Engineering Manager Bill Helbig, City Engineer Mark Werner, Police Chief Chaz Bates, Economic Development Specialist Mike Basinger, Economic Dev. Manager Carolbelle Branch, Public Information Officer Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll, all Councilmembers were present. Proclamation: Honoring Hearing Examiner Mayor Higgins said the reading of the Proclamation will be moved to be part of agenda item #5. ACTION ITEMS: 1. Second Reading Ordinance 18-001, Nuisances — Cary Driskell, Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to approve Ordinance No. 18-001, amending the Spokane Valley Municipal Code related to chronic nuisances and other nuisances as written except for Section M, #2 referring to number of yard sales, to be limited to three separate yard sale events in one calendar year. City Attorney Driskell introduced newly hired, part-time attorney Rachelle McFetridge, who he said will be working mostly on code compliance items. Mr. Driskell then briefly explained the components of the ordinance, after which Mayor Higgins invited public comment. No comments were offered, although City Clerk Bainbridge noted receipt of an e- mail from Teri Eveland, secretary on the Board of Directors of Central Park Condominiums, indicating that Board's agreement and support of these ordinances. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 2. Second Reading Ordinance 18-002, Unfit Dwellings — Cary Driskell, Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to approve Ordinance No. 18-002 adopting chapter 17.105 SVMC for unfit dwelling, building, and structure regulations. Deputy City Attorney Lamb stated that this will be another tool to use to fight unwanted public nuisances; and that Ms. McFetridge will be assisting the City on these issues as well; he mentioned the first priority lien, which is allowed under state law which gives us authorization to assess these costs against the property as a priority lien that is of equal rank with all state and local taxes. Mayor Council Study Session: 01-16-2018 Page 1 of 7 Approved by Council: DRAFT Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 3. Motion Consideration: Bid Award Appleway Trail Project, Sullivan to Corbin — Robert Lochmiller, Gloria Mantz, Chelsie Taylor It was moved by Deputy Mayor Haley and seconded to award the Appleway Trail -Sullivan to Corbin Project #0237 to William Winkler Company in the amount of $1,972,690.00 plus applicable sales tax which includes the base bid and alternate B1, and authorize the City Manager to finalize and execute the construction contract. Ms. Mantz gave an explanation of the background of this project as well as the bid history, as noted in her January 16, 2018 Request for Council Action form, after which Finance Director Taylor went through some of the financial aspects for funding this project, which include grant funds as well as City matching funds, and the establishment of a contingency. Mr. Calhoun added that if Council awards this bid with the base bid and Alternate B 1, that this project was not contemplated so is not included in the 2018 budget, and would therefore require a budget amendment later in the spring. Ms. Mantz explained that if we have remaining funds, we could purchase some of the amenities, and Mr. Calhoun added that if we end up spending all the contingency, we can't proceed with this $1.3 million project without benches or garbage receptacles, so we would come up with the funds to make that happen. Mayor Higgins invited public comment. Ms. Nina Fluegal, Spokane Valley: she stated that it is difficult for the public to use this trail in the winter as it is not clear of snow; she also expressed concern that the entire stretch is unsupervised and there are people sleeping on the benches, and are needles and razorblades under the benches; she asked who is supposed to clear that path in the winter so people can walk on it as it should be available all the time, and she suggested including that in the budget. Mr. David Jackson, Spokane Valley: said we could probably save $1 million if we left it in its natural state and used solar for lighting, and let the birds live there instead of having landscaping; said it will end up like across the street; he said we don't need a lot of stuff, and don't need a bathroom as people are only about two blocks to the road where businesses are that have bathrooms; and said bathrooms are a waste of money. There were no further public comments. Council discussed the issue of whether there should be restrooms, including safety concerns; and also discussed plowing or shoveling the snow off the trail. It was moved by Councilmember Thompson and seconded by Councilmember Wood, to amend the motion to remove the restroom, schedule B1, from the bid. Parks and Recreation Director Stone said during all the public meetings, the public's number one priority was to have a restroom; he said this would not be the only one as there will be another on the far east side; said we already have plans to have the restroom on University; he mentioned that maintenance staff go along the trail every day, and SCOPE monitors the trial as well. Mr. Stone said he doesn't see any difference with having a restroom here from having a restroom in a park, and he urged Council to reconsider; he said if you remove this restroom, it is gone. Mr. Calhoun added that the state capital budget included $540,000 for amenities on this trail from University to Pines, and that includes the restroom. Mr. Stone stressed that the public's first priority was a restroom, and they specifically did not want port -a - potties; he said it was felt that the bare minimum would be two sided unisex restrooms, that it would be well -lit and we will also have the ability to lock it at a certain time; he said the Police Department is doing bike patrols, and he thinks we have a good handle on this and that the trail is a safe and positive experience for trail users. Councilmember Woodard reminded everyone that this is a lineal park with a trail, and that businesses will complain if people walk to the businesses to use their restrooms. Mayor Higgins invited comments on the motion to amend. Mr. Bill Gothmann, Spokane Valley: said he is an ardent bike rider and a trail is not much good without a restroom. Mr. John Harding, Spokane Valley: suggested we check with a couple security offices in the area, and depending on the size, we could have remote 24/7 security for about $50.00 a month, not including equipment; or have posts with a button; and said there are many ways to have protection inexpensively. There were no further public comments. Vote by Acclamation to amend the motion: In Favor: Councilmember Thompson; Opposed: Mayor Higgins, Deputy Mayor Haley, Council Study Session: 01-16-2018 Page 2 of 7 Approved by Council: DRAFT and Councilmembers Peetz, Wick, Wood, and Woodard. The motion to amend failed. Vote by Acclamation on the original motion: In Favor: Unanimous. Opposed: none. Motion carried. NON -ACTION ITEMS: 4. Water Banking — Henry Allen; and Spokane County Water Resources Manager Mike Hermanson Engineer Allen introduced Mr. Mike Hermanson, who is the Water Resources Manager within the Environmental Services Department at Spokane County; said Mr. Hermanson has been in his field over twenty years and worked with the County over ten years, and that tonight he will discuss water banking and the Hirst decision. Mr. Hermanson explained some of the key holdings with the Hirst decision, as well as the response from Spokane County; he went over interim ordinance provisions which focused on two categories of existing water users: senior adjacent groundwater users, and instream flow regulations; he mentioned instream flow impairment considerations associated with WRIA 55 (water resource inventory area), and went over some of the options to address no new water use. Mr. Hermanson also explained water banking and how it works, in that when water use is stopped, the groundwater levels go up and streamflow increases; he said that Spokane County created a new water bank fund and loaned $1,000,000 from the general fund to acquire rights and operate the bank; they had completed a purchase and sale agreement for two rights, with two others pending, and they are working on the development of a water bank ordinance to implement the bank which will regulate purchase eligibility, quantity of water, and price, and said it was anticipated the County would sell mitigation certificates in late December, which is likely now late January. Councilmember wood asked if all this banking impacts the water purveyors in the Valley and Mr. Hermanson said those rights have already been established; but there is some potential interplay discussion of municipal water rights to hydrate these water banks, and there is also one case where the Industrial Park tried to sell their rights and move them to Chelan County; he said there is a lot of municipal water on paper, that the transfer application was approved by the Conservancy Board but denied by Department of Ecology; he mentioned that Vera needs water rights so there is a disproportionate distribution of water rights, and how to move that water around is a separate issue and something the legislature could tackle. Council thanked Mr. Hermanson for his presentation. 5. Hearing Examiner Annual Report - Cary Driskell; and Mike Dempsey City Attorney Driskell introduced Mr. Mike Dempsey, now officially the former Hearing Examiner; mentioned his wife Nancy is also here tonight and many of us know her as she attended many of the hearings; said that Mr. Dempsey just retired from Spokane County, and via contract, he was our Hearing Examiner, and the only one we have ever had and that after Mr. Dempsey gives us his report, Mayor Higgins will provide a proclamation. Mr. Dempsey extended his thanks for the opportunity to serve as the City's Hearing Examiner; he briefly talked about the hearing examiner process, the number of matters heard in 2017; that he is required to complete fifteen hours of continuing legal education every year and that the Hearing Examiner is a longstanding member of the Washington State Hearing Examiners Association. Mr. Dempsey noted that he retired from his position as Spokane County Hearing Examiner effective January 1, 2018, and that Spokane County is working on filling the position. Mayor Higgins then read the Proclamation Honoring Mr. Dempsey, after which Council, staff, and members of the audience thanked Mr. Dempsey for his service. 6. Intelligent Transportation System Infill, Phase One Project Update — Gloria Mantz, Bill Helbig City Engineer Helbig explained the need and benefit of this project, and the project location and scope; after which Ms. Mantz explained the history of the project, including the estimated costs from 2013, grants awarded and City required match, the 2013 engineering assumption, conduit assumption, and right-of-way assumption; she then went over the fall 2016 bid results which resulted in all bids being rejected. Ms. Mantz explained the project cost and funding with the project estimated costs, current estimated cost, and difference, which resulted in $149,443 additional funding needed. Mr. Helbig explained that the project construction must be completed by December of 2018; that the City has been reimbursed so far, about $50,000 from the CMAQ funds. Mr. Helbig explained that some of our options are, the City could spend Council Study Session: 01-16-2018 Page 3 of 7 Approved by Council: DRAFT the extra $149,000 and fund that gap; or we could seek additional grants funds; or because of the grant requirements, if it is not constructed by the end of this year, we would have to reimburse that $50,000 from CMAQ. Ms. Mantz said that if the City determined to construct the project, we would have to move quickly because our agreement with WSDOT expires at the end of the year, so if we haven't billed for some of the construction money, we could not get paid back; said if we want to pursue construction we have to bill SRTC by December 2018. Mr. Helbig said it is staff's recommendation to fund the current project requirement, request the $99,000 additional grant funds from SRTC, and that we use the $50,000 we are obligated to repay if we don't complete the project and bill by the end of the year, to use that as a match for new grants, which is about a 33% grant match of that second grant; which is generally looked at favorably by SRTC and other grant programs; so if we were awarded the additional grant by the SRTC Board, we would move forward and construct the project this year; however, he reminded everyone there are no guarantees about getting the additional grant funds. Realizing that time is of the essence, Mr. Helbig said staff can work with the SRTC Board and get before them at their next board meeting in early February, to proceed with this path, that at that time they would make a decision to fund us or not possibly with some of the funds they have in reserve; and said he is sure Councilmember Wick as part of that Board, would be able to spearhead that effort. Mr. Helbig also went over the next steps shown on slide 14, showing the funding breakdown, and total project funds proposed of $499,845. Ms. Mantz agreed that time is of the essence, that in addition to going before the SRTC Board in February, because we would be increasing the project by more than 30%, and if the Board approved the budget, it would require an STIP amendment so it would have to go to the state and we would need that approval before we could obligate the construction funds, which is about a two-month time period. Councilmember Woodard asked if we could cut back on what will get infilled or does the grant stipulate the connections, and Mr. Helbig confirmed the grant does stipulate the connections. City Manager Calhoun said assuming Council approves this, we would approach SRTC seeking about $100,000 additional funds; and if that is rejected, then he said he also assumes we would come before Council for a decision to come up with the entire $149,000, or give the $50,000 back. Ms. Mantz said if Council concurs that staff move forward, we should know something as soon as next week whether we can get on that Board's agenda. Mr. Helbig said staff is looking for council consensus to move forward with the staff recommendation; noting if SRTC denies the grant, we would come back to Council for a determination to either fund the entire $149,000 gap, or to return the $50,000 grant funds already received from the CMAQ Program. Mayor Higgins said another option is also to return the $50,000 and do nothing, and Ms. Mantz agreed, noting we have already invested money into the project. Councilmember Wick asked if we wanted to pursue a scope change, is that also just a SRTC Board approval; he said that one of the most expensive pieces is the redundant loop, that it doesn't add any new connections, it just provides the loop and the network down Fancher; he said if we have to go to the SRTC Board for more money or an allocation change, is that board able to make a scope change? Ms. Mantz said she believes a scope change would go through the TTC and then to the board. Councilmember Wick said so if this would be the same process, is there a way we could suggest to them that we'd like them to go with option A, but if they decline A, to allow us to do a scope change, or that we would like to keep this within the budget and allow us to do a scope change and if not, then we'd like to come up with another $50,000 to get another $99,000 from SRTC. Mr. Helbig said staff consulted with SRTC and WSDOT on this funding gap, and SRTC recommends we take this approach. Deputy City Manager Hohman said as we progress with the consolidation of the two departments, we have found there are several projects that have been in the works for a while, and this is one of those; and staff has considered for a long time what to do with this particular project; it has a long history and started a long time ago, and there have been a lot of mistaken assumptions; he said staff has spoken with many of the regional partners like DOT, and individuals at the SRTCM; and regarding Councilmember Wick's suggestion about a scope change, in all discussions and based on all the input gathered, the most important Council Study Session: 01-16-2018 Page 4 of 7 Approved by Council: DRAFT part of this project is the Fancher/Broadway piece; he said he previously asked about eliminating the University piece because that is an outside piece that could perhaps be done on a different date, but all roads led back to the fact that the fiber optics backbone is along the freeway, and there has been an incident where that was cut and all communications along that corridor went dark; so this would allow a redundancy in the system that would allow things to stay up in times of trouble along the system, so if there was a recommended change, perhaps staff could look at and discuss the University piece. Mr. Hohman said staff spent a lot of effort researching this to figure out how to fund this and whether we should recommend giving the money back; that staff spoke with the Executive Director of SRTC Ms. Sabrina Minshall, and this is her recommended approach to move forward. Councilmember Woodard said he is prepared to move forward and ask for the $99,000; but that he also wants a more concerted discussion in the future, on where we are going with ITS in Spokane Valley. Mr. Hohman said Councilmember Woodard's suggestions are well noted; that staff has been looking into the "final game plan" for ITS; and during past conversations with staff, he noticed that there wasn't an overall map of the system, including different components, and said he will schedule that future discussion, including the projected projects in the pipeline; and where this community wants to go with their ITS; he said some past thoughts were to connect every signal, but as he and his staff looked into that, there probably isn't any value to do that; for example, when you get out to 32nd and other similar areas, there is a lot of distance between those signals so the opportunities for coordinating their timing becomes more difficult due to that distance; and that usually you would want a coordination plan on something that is a little closer together like a Pines or Argonne corridor, where they are more dependent on each other to move traffic. There was Council consensus that staff apply for the $99,000. Mayor Higgins called for a recess at 7:47 p.m., and he reconvened the meeting at 8:00 p.m. 7. Argonne Road Preservation Project — Gloria Mantz, Bill Helbig City Engineer Helbig gave the background of this particular project as noted in his RCA and accompanying PowerPoint, after which he asked for and received Council consensus that staff move forward and amend the STIP (State Transportation Improvement Program) to revise the project limits. 8. Annexation — Erik Lamb, Mike Basinger, Chaz Bates Deputy City Attorney Lamb explained that council had requested information concerning the annexation process; he went over the authority for annexation as stated in the state statues, annexation within a UGA (urban growth area), several annexation methods but in particular the three most common, i.e. voter initiated election, Council initiated election, and direct petition; he mentioned since Spokane County disbanded its boundary review board, the City would not presumably have annexations reviewed by any board. Mr. Lamb also discussed assumption of indebtedness and applicable zoning. Economic Development Specialist Bates then discussed annexation considerations, including arguments for and against, specific criteria for annexation zoning, financial impacts to the city, and costs of not annexing. Deputy City Attorney Lamb mentioned that we have not conducted an annexation other than when we incorporated. Councilmember Wood asked if he knows of a group that wants to be annexed, would it be appropriate to help them, for example, Aspen Creek, which is a new development just above the Ponderosa; said a lot of people are interested in that area being annexed; and he asked what would be our stance on approaching these, and would it to be our benefit. Mr. Lamb said he would suggest directing any inquiries to Mr. Bates, Mr. Basinger, or to himself as any of those would be happy to talk about the process; he said if they present a petition with the 10%, then Council would have to consider that; he added that he would not say there is no cost as we have police, snow plowing and other services we provide, but such costs would not be the same extent of review compared to others with a full service city. Councilmember Thompson asked about school districts and whether we would take Council Study Session: 01-16-2018 Page 5 of 7 Approved by Council: DRAFT that into consideration. Mr. Lamb said we have not gone to a school district, but we would want to get that input so Council could have all the information for any such consideration. 9. Advance Agenda — Mayor Higgins Councilmember Peetz said there are a lot of positive things going on and in the past, Council had handed out keys to the City, and she thinks that is a great idea; maybe not monthly but maybe quarterly and perhaps Council could look at something like that. Councilmember Wisk said that had been the Mayor's prerogative in the past; and Councilmember Thompson said she likes the idea. Mr. Calhoun said we had a program during our City's 10 -year celebration, where we had a monthly award and ceremonial keys; and if Council wishes, we could do an admin report and explain how that worked and Council could decide how to proceed. Mayor Higgins said he would like to recognize people who have done things, not necessarily monthly, but more dealing with extraordinary things. Mr. Driskell said if Council wants to identify the parameters of such a program, they could, and it would make sense that one person would identify who that person is, or take input from others. Mayor Higgins said he likened it to an appointment, with a nomination with approval of Council. There was consensus to put this on the advance agenda. 10. Council Check-in — Mayor Higgins Councilmember Thompson expressed her appreciation of the respect shown with Council and staff; said she attended the Martin Luther King, Jr. celebration on Monday and was disappointed to see what the media covered and the shouting down of the congressional representative. Councilmember Wick said he thought more about the solid waste collection fee, and he would like to try to get more citizen involvement and input, and suggested maybe to do that by use of a survey monkey. Councilmember Woodard said the problem with any kind of a survey is this is a contract modification and not dependent upon the public, said he feels it wouldn't give enough information and therefore said it would feel negative; said we told the public what we are doing and they have seen our contracts with opportunity for comments, and that he doesn't see the benefit of a survey money. Mayor Higgins added that this is a complicated issue and to try to reduce it to a questionnaire would be a disservice and not give an informed decision. Councilmember Peetz agreed many people are confused and she would like to get more information to help those concerned, but is not sure how she feels about a survey. Mr. Calhoun asked if there was a consensus from Council to move in that direction, and if Council doesn't want to go in that direction, the plan is to bring the contract amendment to the January 30 meeting, and in that report that accompanies the motion, we will do our best to be very clear what we are doing, adding that there will also be opportunity for public comment. Councilmember Wick asked about holding a hearing and he asked about the publication difference between public comment and holding a public hearing. Mr. Driskell said there is not any functional difference; said we advertise the agenda and the action items so there is notification; that the purpose of a public hearing, the requirement is to ensure that when there is a certain type of topic that the public gets an opportunity to comment; he said not every jurisdiction provides for citizen comment on action items as our Council does; and the public will have the opportunity for comment at the time Council will be considering this motion. Mr. Calhoun said because of the timing, this would not be an advance agenda topic; but staff can set up a link on our website for the survey monkey, and of course we would have to have an explanation; as ideally, it would be set up for those completing the survey, they would have to read everything beforehand in order to understand what they would be answering; he said we could set this up, but he is still looking for Council consensus if that is the direction desired. There was no consensus from at least four Councilmembers and Councilmember Wick said that already sounds like more than what he was hoping for, but added that Council is willing to hear from anyone in providing input, and that this is set for January 30. Mr. Calhoun said at a minimum, we could add to the agenda, the admin report on this topic; and said that he will talk with Mr. Whitehead about adding to one of the buttons on the website, so people could click on it and look at that admin report. Council agreed. Council Study Session: 01-16-2018 Page 6 of 7 Approved by Council: DRAFT 11. City Manager Comments — Mark Calhoun City Manager Calhoun mentioned that Mr. Dempsey had mentioned in his report tonight, about our state- of-the-art audio/visual system in our Council Chambers, and that he (Mr. Calhoun) noticed that our IT Specialist Mr. Bingaman was pretty active tonight working through some of the technical problems we were experiencing with the sound. Mr. Calhoun also noted that there is no meeting next Tuesday as five Councilmembers travel to Olympia for the Legislative Action Days; he noted our meetings will continue as usual with the January 30 meeting; and that the Council's winter workshop will be held February 13 beginning at 8:30 a.m. and continuing until early afternoon, and that there will be no February 13 evening meeting. 12. Executive Session: [RCW 42.30.110(1)(b) and (i): Potential Land Acquisition; Potential Litigation) It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn into executive session for approximately sixty minutes to discuss potential land acquisition and potential litigation, and that no action will be taken upon return to open session. Council adjourned into executive session at 8:50 p.m. At approximately 9:50 p.m., Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Haley, seconded and unanimously agreed, to adjourn. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 01-16-2018 Page 7 of 7 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 30, 2018 Department Director Approval: Check all that apply: ['consent ❑ old business ® new business ['public hearing ['information ❑admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Motion Consideration: Mayoral Appointment, Human Rights Task Force GOVERNING LEGISLATION: City of Spokane Valley Governance Manual, Chapter 5, Al PREVIOUS COUNCIL ACTION TAKEN: n/a BACKGROUND: Per the City's Governance Manual, any "committee, board, commission, task force, etc., requiring Mayoral appointment of committee members, shall also require confirmation by the Council, which shall be by majority vote of those present at the time the confirmation takes place. By majority vote, Council can reject the appointment. If Council fails to confirm the recommended appointment, the Mayor could either make another recommendation, or the appointment may be postponed to a later date." The Human Rights Task Force was created February, 2016, and according to their bylaws, governmental representatives shall be selected by their respective appointing authority. The mission of the Human Rights Task Force states, in part that they will: provide assistance to people victimized by prejudice and bigotry; provide education promoting positive human relations; and promote legislation that addresses malicious harassment and hate speech. On March 28, 2017, and again on January 9, 2018, Human Rights Task Force President Dean Lynch spoke during the Council meeting's public comment time, briefly explaining their organization, and inviting a representative from Spokane Valley to be a member of their Board. Their bylaws state that they are designated to have one representative from Spokane Valley, and he mentioned that they would like that representative to be a member of Council or someone appointed by Council. Mayor Higgins intends to appoint Councilmember Linda Thompson to the Human Rights Task Force. OPTIONS: Move to confirm the appointment of Councilmember Thompson to the Human Rights Task Force; or take other appropriate action. RECOMMENDED ACTION OR MOTION: I move to confirm the Mayoral appointment of Councilmember Thompson to the Human Rights Task Force for a term effective immediately upon appointment, and expiring December 31, 2019. BUDGET/FINANCIAL IMPACTS: n/a STAFF/COUNCIL CONTACT: Mayor Higgins ATTACHMENTS: n/a CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 30, 2018 Check all that apply: ['consent ❑ old business ['information ❑admin. report Department Director Approval: ❑ new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Motion Consideration: Solid Waste Collection Street -Wear Fee Contract Amendment PREVIOUS COUNCIL ACTION TAKEN: Council approved the solid waste main collection contract with Waste Management on May 23, 2017 and the solid waste drop -box contracts on December 12, 2017. City Council heard an administrative report on the street -wear fee on January 9, 2018. BACKGROUND: In early 2016 the City began a competitive process for solid waste collection services. On April 4, 2017 the staff evaluation of the proposals received were presented, with Council choosing the service option of a single exclusive hauler providing single-family, multi- family, and commercial solid waste service (known as the main contract), and multiple haulers providing drop -box collection service (known as the drop -box contracts). These new contracts have been authorized by Council and are set to begin April 1, 2018. The estimated savings achieved by the competitive process for both the main contract and drop -box contracts was approximately $1.5 million annually over the then -current solid waste rates. Since that time, the existing rates have been modified three times for (1) an adjustment to the recycling commodity credit by the state, (2) an adjustment to the disposal rate component, and (3) a CPI (inflation) adjustment to the collection component. The difference (or delta) between the old rates and the new rates has remained largely intact. Through the last two budget cycles, staff and City Council have had ongoing discussions regarding appropriate funding for street maintenance and street preservation. Council included in its discussion that the significant savings between the new and existing solid waste collection rates could be a potential source of street maintenance and preservation funding. Accordingly, staff has researched potential options for City Council to consider and focused on a street -wear fee through the main solid waste contract since it specifically addresses uses that have significant impacts on the streets — repetitive use of streets by large garbage trucks. Revenues from a street- wear fee would be required to be used to mitigate and address the impacts giving rise to them, which in this case would be street maintenance and preservation to repair impacts from the garbage trucks. In looking at a street -wear fee, staff decided to focus on the main contract for the following reasons: (1) the drop -box contract has multiple haulers with different rates that are capped but not fixed, making administration of the street -wear fee more difficult; (2) the drop -box contract has much less annual revenue, $600,000 versus $11.5 million for the main contract; and (3) a savings delta was not achieved through the competitive process for drop -box service. The capped rates did not come in lower than the existing rates. The haulers may set rates that are lower than the capped amounts, but we will not know that until after the contracts begin. Staff worked with Waste Management to capture as much of the savings as possible while impacting customers as little as possible. The end result is a contract amendment that applies a City Fee that captures approximately $1.5 million annually with customers experiencing little to no impact on their garbage collection rates. The purpose of the fee is to offset costs the City incurs associated with solid waste services for contract administration, solid waste planning, and street maintenance and preservation. Council gave consensus during the January 9, 2018 meeting for staff to proceed preparing a contract amendment for a street -wear fee in the main contract that captures as much of the $1.5 million dollars in savings as possible. Staff have worked with Waste Management and prepared a draft "First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract" for City Council consideration. Specifically, the definition of "Administrative Fee" was changed to "City Fee," and the definition and provisions governing the City Fee limit the use of the revenues to contract administration, solid waste planning and management, and street preservation and maintenance. The City Fee is set at 12.5% while maintaining customer rates at or near current levels. The City Fee may be changed by the City annually by providing notice by August 1 of any year for the change to take place on December 1 of that year. In discussions with WM, other minor "clean-up" items were identified, such as modifying the notice provision to list only the current City Hall address. If approved by City Council, the City Fee will apply to all service lines in the main garbage collection contract, to be implemented April 1, 2018. OPTIONS: Adopt Solid Waste City Fee Amendment or consider other options. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute the First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract between the City of Spokane Valley and Waste Management of Washington, Inc. BUDGET/FINANCIAL IMPACTS: City Fee assessed on solid waste collection (main contract) for revenues of approximately $1.5 million annually (with annual CPI adjustments) to offset impacts associated with solid waste contract management, solid waste planning, and maintenance and preservation of streets impacted by solid waste services. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst; Erik Lamb, Deputy City Attorney; Henry Allen, Senior Engineer: Chelsie Taylor, Finance Director ATTACHMENTS: Draft First Amended and Restated Solid Waste Contract I Spokane Valley Contract No. 17-089.01 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract City of Spokane Valley And Waste Management of Washington, Inc. April 1, 2018 — March 31, 2028 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Table of Contents RECITALS 1 AGREEMENT 2 DEFINITIONS 2 1. TERM OF CONTRACT 6 2. CONTRACTOR REPRESENTATIONS AND WARRANTIES 6 3. SCOPE OF WORK 7 3.1 GENERAL COLLECTION SYSTEM REQUIREMENTS 7 3.1.1 City Service Area 7 3.1.2 Annexation 7 3.1.3 Service to Residences on Private Roads and Driveways 8 3.1.4 Hours/Days of Collection 8 3.1.5 Employee Conduct 9 3.1.6 Disabled Persons Service 9 3.1.7 Holiday Schedules 9 3.1.8 Inclement Weather 9 3.1.9 Suspending Collection from Problem Customers 10 3.1.10 Missed Collections 10 3.1.11 Same Day Collection 11 3.1.12 Requirement to Recycle and Compost; Maintaining Quality Assurance Through Monitoringll 3.1.13 Routing, Notification and Approval 12 3.1.14 Vehicle and Equipment Type/Age/Condition/Use 12 3.1.15 Container Requirements and Ownership 13 3.1.15.1 Garbage, Recyclables, and Compostables Carts 14 3.1.15.2 Detachable Containers 15 3.1.15.3 Ownership 15 3.1.15.4 Container Colors and Labeling 15 3.1.15.5 Container Weights 16 3.1.15.6 Container Removal Upon City or Customer Request 16 3.1.15.7 Container Placement 17 3.1.16 Inventory of Equipment Vehicles, Facilities and Containers 17 3.1.17 Spillage 17 3.1.18 Pilot Programs 18 3.1.19 Disruption Due to Construction 18 3.1.20 Contractor Planning and Performance Under Labor Disruption 18 3.1.21 Site Planning and Building Design Review 20 3.1.22 Safeguarding Public and Private Facilities 20 3.1.23 Transition and Implementation of Contract 21 3.1.24 Performance Review 21 3.1.25 Continual Monitoring and Evaluation of Operations 22 3.1.26 Collection/Disposal Restrictions 22 3.1.27 Emergency Response 22 City of Spokane Valley First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.2 COLLECTION SERVICES 23 3.2.1 Single-family Residence Garbage Collection 23 3.2.1.1 Subject Materials 23 3.2.1.2 Containers 23 3.2.1.3 Specific Collection Requirements 23 3.2.2 Single-family Residence Recyclables Collection 24 3.2.2.1 Recyclable Materials 24 3.2.2.2 Containers 24 3.2.2.3 Specific Collection Requirements 25 3.2.3 Compostables Collection 25 3.2.3.1 Subject Materials 25 3.2.3.2 Containers 25 3.2.3.3 Specific Collection Requirements 25 3.2.4 Multifamily Complex and Commercial Customer Garbage Collection 26 3.2.4.1 Subject Materials 26 3.2.4.2 Containers 26 3.2.4.3 Specific Collection Requirements 26 3.2.5 Multifamily Complex Recyclables Collection 27 3.2.5.1 Subject Materials 27 3.2.5.2 Containers 27 3.2.5.3 Specific Collection Requirements 27 3.2.6 Temporary (Non -Event) Container Customers 28 3.2.7 Special Event Services 28 3.2.8 On-call Bulky Waste Collection 28 3.2.9 Excluded Services 29 3.2.10 Services at City Facilities 29 3.3 COLLECTION SUPPORT AND MANAGEMENT 29 3.3.1 General Customer Service 29 3.3.2 Specific Customer Service Requirements 30 3.3.2.1 Customer Service Representative Staffing 30 3.3.2.2 City Customer Service 30 3.3.2.3 Service Recipient Complaints and Requests 31 3.3.2.4 Handling of Customer Calls 31 3.3.2.5 Corrective Measures 31 3.3.2.6 Contractor Internet Website 31 3.3.2.7 Full Knowledge of Garbage, Recyclables, and Compostables Programs Required 32 3.3.2.8 Customer Communications 32 3.3.3 Customer Billing Responsibilities 33 3.3.4 Reporting 34 3.3.4.1 Quarterly Reports 35 3.3.4.2 Annual Reports 36 3.3.4.3 Ad Hoc Reports 36 3.3.4.4 Other Reports 36 3.3.5 Promotion and Education 36 4. COMPENSATION 37 4.1 COMPENSATION TO THE CONTRACTOR 37 4.1.1 Rates 37 4.1.2 Itemization on Invoices 38 4.2 COMPENSATION TO THE CITY 38 4.2.1 Fees Paid to City 38 4.3 COMPENSATION ADJUSTMENTS 39 4.3.1 Annual CPI Modification 39 City of Spokane Valley First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 4.3.2 Periodic Adjustments 40 4.3.3 Changes in Disposal or Compostables Processing Sites 40 4.3.4 Other Modifications 40 4.3.4.1 New or Changes in Existing Taxes 41 4.3.4.2 Changes in Service Provision 41 4.4 CHANGE IN LAW 41 5. FAILURE TO PERFORM, REMEDIES, TERMINATION 41 5.1 PERFORMANCE FEES 42 5.2 CONTRACT DEFAULT 44 6. NOTICES 45 7. GENERAL TERMS 46 7.1 COLLECTION RIGHT 46 7.2 ACCESS TO RECORDS 46 7.3 INSURANCE 47 7.3.1 Minimum Scope of Insurance 47 7.3.2 Minimum Amounts of Insurance 47 7.3.3 Other Insurance Provisions 48 7.3.4 Acceptability of Insurers 48 7.3.5 Verification of Coverage 48 7.3.6 Subcontractors 49 7.3.7ACORD Form 49 7.4 PERFORMANCE BOND 49 7.5 INDEMNIFICATION 49 7.6 CONFIDENTIALITY OF INFORMATION 50 7.7 ASSIGNMENT OF CONTRACT 51 7.7.1 Assignment or Pledge of Money by the Contractor 51 7.7.2 Assignment, Subcontracting, Delegation of Duties 51 7.7.3 Merger or Sale of Contractor Operations 52 7.8 LAWS TO GOVERN/VENUE 52 7.9 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS 52 7.10 PERMITS AND LICENSES 53 7.11 RELATIONSHIP OF PARTIES 53 7.12 CONTRACTOR'S RELATIONSHIP WITH CUSTOMERS 53 7.13 BANKRUPTCY 53 7.14 RIGHT TO RENEGOTIATE/AMEND 53 7.15 FORCE MAJEURE 54 7.16 ILLEGAL PROVISIONS 54 7.17 WAIVER 55 7.18 INCORPORATION OF CONTRACTOR'S PROPOSAL IN RESPONSE TO CITY'S RFP 55 7.19 DISPUTES RESOLUTION 55 7.20 JURISDICTION AND VENUE 55 7.21 INTERPRETATION OF TIME 55 7.22 ENTIRETY 55 ATTACHMENTS 56 Attachment A: City Service Area Attachment B: Contractor Rates City of Spokane Valley First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 1 Attachment C: Recyclables List Attachment D: Rate Modification Example Attachment E: Insurance Certificates City of Spokane Valley iv First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract This First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection contract ("Contract") is entered into by and between the City of Spokane Valley, a code city of the State of Washington ("City"), and Waste Management of Washington, Inc. ("Contractor"), to provide for the collection of Garbage, Recyclables, and Compostables from Single-family Residences, Multifamily Complexes, and Commercial Customers located within the City Service Area. This Contract does not govern the collection of Drop -box Containers. (Each capitalized term is hereinafter defined.) The parties, in consideration of the promises, representations, and warranties contained herein, agree as follows: RECITALS WHEREAS, the City, through adoption of its Solid Waste Management Plan and the cancellation of previously existing certificates authorizing solid waste collection within the City, has assumed control and authority over Garbage, Residential Recyclables, and Residential Compostables collection to the extent provided by law; and WHEREAS, the City has conducted a competitive process to select one or more contractor(s) to provide Garbage, Recyclables, and Compostables collection services to residents and Garbage collection services to businesses, and institutions located within the City Service Area; and WHEREAS, the Contractor, having participated in the competitive process, acknowledges that the City conducted a thorough and exhaustive competitive process; and WHEREAS, the Contractor, having participated in the competitive process, acknowledges that the City had the right at any time during the process to reject any or all of the competitors, regardless of their proposals or prices; and WHEREAS, having completed the competitive process, the City has selected the best candidates to provide the services outlined in the competitive process; and WHEREAS, the Contractor represents and warrants that it has the experience, resources, and expertise necessary to perform the services as requested in the competitive process; and WHEREAS, the City has identified costs it incurs associated with solid waste services, including costs for contract administration, solid waste planning and management, and for a portion of its street preservation and maintenance programs. The City desires to establish funding for necessary and related costs of solid waste services through the City Fee under this Contract and WHEREAS, the Parties entered into the Comprehensive Garbage, Recyclables, and Compostables Collection Contract on June 29, 2017 (the "Original Contract'); and WHEREAS, the City desires to amend and restate the Original Contract for the City Fee as described herein; and WHEREAS, the City desires to enter into this First Amended and Restated Contract with the Contractor for the services outlined in the competitive process and included below; NOW, THEREFORE, in consideration of the mutual covenants, agreements, and promises herein contained, the City and Contractor do hereby agree as follows: City of Spokane Valley 1 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract AGREEMENT This First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract (hereafter, "Contract") is made and entered into this day of , 2018 (hereafter the "Date of Execution"), by and between the City of Spokane Valley, a corporation code city of the State of Washington (hereafter, the "City"), and Waste Management of Washington, Inc., a Washington corporation (hereafter, the "Contractor"). DEFINITIONS All capitalized terms utilized in this Contract are intended to have the meaning defined in this Section whether or not the term is defined prior to its use in this Contract. The following definitions apply to the entirety of this Contract unless it is clear from the context that another definition applies. Words not defined herein shall be construed as defined in the most current version of Webster's New Collegiate Dictionary. All references to time shall be to Pacific Standard Time. Administrative Fee: The term "Administrative Fcc" means a City defined fcc that is included in Cust mor rates charged by the Contractor, with receipts collected from Customers by the Contractor and remitted to the City as directed in this C ntract. The Administrative Fee is separate fr m and distinct fr m any itemized utility, sales or other taxes that may be as.,e eed from time to time. Bulky Waste: The term `Bulky Waste" means discrete items of Garbage of a size or shape that precludes collection in regular collection containers. Bulky Waste includes: large appliances (such as refrigerators, freezers, stoves, dishwashers, clothes washing machines or dryers), water heaters, furniture (such as chairs or sofas), televisions, mattresses, and other similar large items placed at the Curb as discrete separate items. Bulky Waste does not include piles of debris, car parts, construction or demolition debris, any item that would be considered Hazardous Waste, stumps, or items that cannot be safely lifted by two collection employees onto a collection vehicle. C&D Waste: The term "C&D Waste" means Garbage resulting from construction, remodeling, repair, and/or demolition of buildings, houses, roads, or other structures, including, but not limited to, wood, brick, concrete, rubble, soil, rock, drywall, masonry, roofing, siding, asphalt, structural metal, wire, packaging, insulation, and other building material. Cart: The word "Cart" means a Contractor -provided 20-, 32/35-, 45-, 64-, or 96 -gallon wheeled Container with attached lid suitable for collection, storage, and Curbside placement of Garbage, Recyclables, or Compostables. Carts shall be rodent and insect resistant. Change of Control: The term "Change of Control" means any single transaction or series of related transactions by which the beneficial ownership of more than 50% of the voting securities of the Contractor is acquired by a person or entity, or by an affiliated group of persons or entities, who as of the effective date of the Contract do not have such a beneficial interest provided, however, that intra -company transfers, such as transfers between different subsidiaries or branches of the parent corporation of the Contractor, or transfers to corporations, limited partnerships, or any other entity owned or controlled by the Contractor upon the effective date of the Contract, and transactions effected on any securities exchange registered with the U.S. Securities and Exchange Commission, shall not constitute a Change in Control. City of Spokane Valley 2 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract City: The word "City" means the City of Spokane Valley, Spokane County, Washington. As used in the Contract, use of the term "City" may include reference to the City Manager, or his/her designated representative. City Fee: The term "City Fee" means a City -defined fee that is included in Customer rates charged by the Contractor, with receipts collected from Customers by the Contractor and remitted to the City as directed in this Contract. The City Fee is separate from and distinct from any itemized utility, sales or other taxes that may be assessed from time to time. The City Fee is related to and intended to be used for City costs from solid waste services, including costs for contract administration, solid waste planning, and management, and for a portion of its street preservation and maintenance programs. City Service Area: The term "City Service Area" means the service boundaries indicated in Attachment A as of the Date of Commencement of Service, as revised from time to time in accordance with Section 3.1.2. City Disposal System: The City's Disposal System is the City's designated transfer, transport, and disposal provider as provided pursuant to contract and as designated within the City's Solid Waste Management Plan. As of the Date of Execution, the City's Disposal System is provided through Sunshine Recyclers, Inc. at the University Transfer Station, located at 2405 North University, Spokane Valley, Washington 99206. Commercial Customer: The term "Commercial Customer" means non -Residential Customers, including businesses, institutions, governmental agencies, and all other users of commercial -type Garbage collection services. Compostables: The word "Compostables" means Yard Debris and Food Scraps, separately or combined. Consumer Price Index or CPI: The words "Consumer Price Index" or "CPI" means the Consumer Price Index for All Items, December 1996=100 for All Urban Consumers (CPI -U), West Size Class B/C, as published by the United States Department of Labor, Bureau of Labor Statistics. The Parties may refer to the Bureau of Labor Statistics website or other official source to determine the applicable CPI Index. Contractor: The word "Contractor" means Waste Management of Washington, Inc., which has contracted with the City to collect, transport, and dispose of Garbage, and to collect, process, market, and transport Recyclables and Compostables. Contract: means this Contract between the City and Contractor and all mutually adopted amendments thereto. Container: The word "Container" means any Micro -can, Mini -can, Garbage Can, Cart, or Detachable Container used in the performance of this Contract, and shall include both loose and compacting Containers. County: The word "County" means Spokane County, Washington State. Curb or Curbside: The words "Curb" or "Curbside" refer to the Customers' property, within five feet of the Public Street or Private Road (or on the sidewalk, if there is no Customer property within five feet of the Public Street or Private Road) without blocking sidewalks, driveways, or on -street parking. Customer: The word "Customer" means all users of the services provided by the Contractor as contained herein, including property owners, managers, and tenants. City of Spokane Valley 3 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Date of Commencement of Service: The term "Date of Commencement of Service" is April 1, 2018, which is the date that the Contractor agrees to commence the provision of collection and other services as described throughout this Contract. Date of Execution: The term "Date of Execution" means the date that this Contract is executed by all signatories. Detachable Container: The term "Detachable Container" means a watertight metal or plastic container equipped with a tight -fitting cover, capable of being mechanically unloaded into a collection vehicle, and that is not less than one cubic yard or greater than eight cubic yards in capacity. Driveway: The word "Driveway" means a privately -owned and maintained way that connects a Residence or parking area/garage/carport with a Private Road or Public Street. Drop -box Container: The term "Drop -box Container" means an all -metal container with 10 cubic yards or more capacity that is loaded onto a specialized collection vehicle. Excluded Materials: These materials include waste tires, radioactive, volatile, corrosive, flammable, explosive, biomedical, infectious, bio -hazardous, regulated medical or Hazardous Waste materials. Extra Unit: The term "Extra Unit" means excess material that does not fit in the Customer's primary Container. In the case of Cart services, an Extra Unit is 32 -gallons, and may be contained in either a plastic bag or Garbage Can. In the case of Garbage Containers one cubic yard or more in capacity, an Extra Unit is one cubic yard. Food Scraps: The term "Food Scraps" means all compostable pre- and post -consumer food waste, such as whole or partial pieces of produce, meats, bones, cheese, bread, cereals, coffee grounds, or egg shells, and food -soiled paper, such as paper napkins, paper towels, paper plates, coffee filters, paper take-out boxes, pizza boxes, or other paper products accepted by the Contractor's selected composting site. Food Scraps shall not include dead animals, plastics, diapers, kitty litter, liquid wastes, ashes, pet wastes, or other materials prohibited by the selected composting facility. The range of materials handled by the Compostables collection program may be changed from time to time upon mutual agreement of the parties to reflect those materials allowed by the selected composting facility. Garbage: The word "Garbage" means all putrescible and non-putrescible solid and semi-solid wastes, including, but not limited to, rubbish, cold bagged ashes, industrial wastes, swill, demolition and construction wastes, dead small animals completely wrapped in plastic and weighing less than 15 pounds, and discarded commodities that are placed by Customers in appropriate Containers, bags, or other receptacles for collection and disposal by the Contractor. Needles or "sharps" shall be included in the definition of Garbage to the extent they are allowed to be disposed of lawfully pursuant to current Spokane County Regional Health District rules and policy. The term Garbage shall include C&D Waste, but shall not include Excluded Materials, Source -separated Recyclables, or Source -separated Compostables. Garbage Can: The term "Garbage Can" means a Container that is a water -tight, rodent and insect resistant galvanized sheet metal or plastic container kept in a usable, safe and sanitary condition by the Customer at all times and that does not exceed four cubic feet or 32 gallons in capacity; fitted with two sturdy looped handles, one on each side; and fitted with a tight cover equipped with a handle. Hazardous Waste: The term "Hazardous Waste" means any hazardous, toxic, or dangerous waste, substance, or material, or contaminant, pollutant, or chemical, known or unknown, defined or identified as such in any existing or future local, state, or federal law, statute, code, ordinance, rule, regulation, guideline, City of Spokane Valley 4 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract decree, or order relating to human health or the environment or environmental conditions, including but not limited to any substance that is: A. Defined as hazardous by 40 C.F.R. Part 261.3 and regulated as hazardous waste by the United States Environmental Protection Agency under Subtitle C of the Resource Conservation and Recovery Act ("RCRA") of 1976, 42 U.S.C. § 6901 et seq., as amended by the Hazardous and Solid Waste Amendments ("HSWA") of 1984; the Toxic Substances Control Act, 15 U.S.C. § 2601 et seq.; or any other federal statute or regulation governing the treatment, storage, handling, or disposal of waste imposing special handling or disposal requirements similar to those required by Subtitle C of RCRA; B. Defined as dangerous or extremely hazardous by WAC 173-303-040 and regulated as dangerous waste or extremely hazardous waste by the Washington State Department of Ecology under the State Hazardous Waste Management Act, Chapter 70.105 RCW, or any other Washington State statute or regulation governing the treatment, storage, handling, or disposal of wastes and imposing special handling requirements similar to those required by Chapter 70.105 RCW; and C. Any substance that comes within the scope of this definition as determined by the City after the Date of Execution of this Contract. Any substance that ceases to fall within this definition as determined by the City after the Date of Execution of this Contract shall not be deemed to be Hazardous Waste. Micro -can: The word "Micro -can" means a water -tight, plastic, 10-13 gallons capacity Container; fitted with two sturdy handles, one on each side; and, fitted with a tight cover. Alternatively, a Cart with an insert to reduce capacity to 10-13 gallons may be provided as a Micro -can, at the discretion of the Contractor. Multifamily Complex: The term "Multifamily Complex" means multiple -unit Residences with five -or more attached or unattached units billed collectively for Garbage collection service. Office Hours: The term "Office Hours" means the period 7:00 am to 6:00 pm, Pacific Standard Time Monday through Friday and 9:00 am to 1:00 pm, Pacific Standard Time on Saturdays. On-call: The term "On-call" means the provision of specified services only upon direct telephone, written, or e-mailed request of the Customer to the Contractor. Private Road: The term "Private Road" means a privately -owned and maintained way that allows for access by a service vehicle and that serves multiple Residences. Public Street: The tern "Public Street" means a public right-of-way used for public travel, including public alleys. Putrescible Waste: The term "Putrescible Waste" means Garbage that contains organic matter capable of being decomposed by microorganisms, and of such a character and proportion as to cause obnoxious odors and to be capable of attracting or providing food for animals, including but not limited to food waste, used diapers and pet waste. Recycling: The word "Recycling" refers to the preparation, collection, transport, processing, and marketing of Recyclables. City of Spokane Valley 5 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Recyclables: The word "Recyclables" means the materials designated as being part of a Residential or Commercial Recycling collection program, as listed in Attachment C. Residence/Residential: The words "Residence" or "Residential" mean a living space with a kitchen that is individually rented, leased, or owned. Single-family Residence: The term "Single-family Residence" means (1) all one -unit houses, duplexes, triplexes, four-plexes, and mobile homes, that are billed collectively or individually, and (2) all multi -unit Residences with five -or more attached or unattached units that are billed individually, located on a Public Street or Private Road. Source -separated: The term "Source -separated" means certain reclaimable materials that are separated from Garbage by the Customer for recycling or reuse, including but not limited to Recyclables, Yard Debris, Food Scraps, and other materials. Strike Contingency Plan: The term "Strike Contingency Plan" means the plan that the Contractor will develop pursuant to Section 3.1.20 of this Contract. Transition and Implementation Plan: The term "Transition and Implementation Plan" means the plan that the Contractor will develop pursuant to Section 3.1.23 of this Contract. WUTC: The term "WUTC" means the Washington Utilities and Transportation Commission. Yard Debris: The term "Yard Debris" means leaves, grass, branches and plant trimmings and other similar plant and vegetative waste. Materials larger than four inches in diameter, four feet in length are excluded. Bundles of Yard Debris up to two feet in diameter by four feet in length and no more than 55 pounds shall be allowed, and shall be secured by degradable string or twine, not nylon or other synthetic materials. 1. TERM OF CONTRACT The term of this Contract is ten years, starting on the Date of Commencement of Service and ending midnight March 31, 2028. The City may, at its sole option, extend the Contract up to two additional two- year extensions. Any extension granted shall be under the original terms and conditions of this Contract — along with any amendments that exist at the time of the extension. To exercise the option to extend this Contract, written notice shall be given by the City to the Contractor at least 180 days prior to the expiration of the Contract term. With the Contractor's written consent, the requirement of 180 days prior notice of exercise of the City's option to extend may be waived in any instance. 2. CONTRACTOR REPRESENTATIONS AND WARRANTIES The Contractor represents and warrants to the City as follows: • Organization and Qualification. The Contractor is duly incorporated, validly existing, and in good standing under the laws of the state of Washington, and has all requisite corporate power and authority to enter into and to perform its obligations under this Contract. • Authority. The Contractor has the authority to execute this Contract, to make the representations and warranties set forth in it, and to perform the obligations of the Contractor under this Contract in accordance with its terms. This Contract has been validly executed by an authorized City of Spokane Valley 6 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract representative of the Contractor, and constitutes a valid and legally binding and enforceable obligation of Contractor. • Government Authorizations and Consents. The Contractor has or will obtain at its sole cost prior to the Date of Commencement of Service any such licenses, permits, and other authorizations from federal, state, and other governmental authorities, as are necessary for the performance of its obligations under this Contract. • Compliance With Laws. The Contractor is not in violation of any applicable laws, ordinances, or regulations, which may impact the Contractor's ability to perform its obligations under this Contract or which may have any impact whatsoever on the City. The Contractor is not subject to any order or judgment of any court, tribunal, or governmental agency that impacts its operations or assets or its ability to perform its obligations under this Contract. • Accuracy of Information. None of the representations or warranties in this Contract, and none of the documents, statements, reports, certificates, or schedules furnished or to be furnished by the Contractor pursuant hereto or in connection with the performance of the obligations contemplated under this Contract, at any time contain or will contain untrue statements of a material fact or omissions of material facts. • IndependentExamination. In accepting these responsibilities, the Contractor represents and affirms that it has made its own examination of all conditions affecting the performance of this Contract, currently and into the future, and of the quantity, quality, and expense of labor, equipment, vehicles, facilities, properties, materials needed, and of applicable taxes, permits, and applicable laws. The Contractor affirms that within the City Service Area it is aware of the present placement and location of all Containers. The Contractor represents and warranties that it is capable of continuing to collect all Containers from their present locations, and that it is capable of providing service to and collection of Containers in any areas of the City Service Area that may be built out or developed during the term of this Contract. 3. SCOPE OF WORK 3.1 General Collection System Requirements 3.1.1 City Service Area The Contractor shall provide all services pursuant to this Contract throughout the entire City Service Area. 3.1.2 Annexation If, during the term of the Contract, additional territory is added to the City through annexation or other means within which the Contractor has an existing WUTC certificate or other franchise for solid waste collection at the time of annexation, the Contractor shall, from the date of annexation, make collection in the annexed area in accordance with the provisions of this Contract at the unit prices set forth in this Contract. This Contract is in lieu of a franchise as provided in RCW 35A.14.900. The Contractor agrees that its WUTC certificate(s) applicable to those areas (if any) shall be cancelled effective on the date of annexation by the City. The Contractor expressly waives and releases its right to claim any and all damages or compensation from the City, its officers, agents, or assigns arising out of the cancellation of any pre-existing City of Spokane Valley 7 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract permit or franchise held by the Contractor prior to annexation, and further specifically waives the right to receive any additional compensation or any rights of collection in the newly annexed territory. The term during which the Contractor shall service any future annexation areas shall be seven years from the date of annexation, notwithstanding the term set forth in Section 1 of this Contract. If additional territory is added to the City through annexation within which the Contractor does not have an existing WUTC certificate or other franchise for Garbage or other collections and that annexed area is served by another certificated hauler, then, the Contractor agrees to make collections in such annexed areas in accordance with the provisions of this Contract at the unit price set forth in this Contract solely upon written notification from the City. The City shall negotiate a separate franchise with that certificated hauler as authorized by State law and shall authorize the Contractor to service that newly annexed area at such time as may be authorized by State law and this Contract. In the event that additional territory is added to the City Service Area, the City acknowledges that equipment, such as Contract -compliant vehicles and Containers, may take time to procure; and therefore, shall not charge performance fees as outlined in Section 5.1 to the Contractor for reasonable delays in the provision of services to annexed areas covered by this section due to procurement delays that are not within the control of the Contractor. 3.1.3 Service to Residences on Private Roads and Driveways The Contractor shall provide Curbside service to all Residences located on Private Roads, except as noted in this Section. Drive-in charges are to be used only for requested service on Driveways and are prohibited on Private Roads. In the event that the Contractor believes that a Private Road cannot be safely negotiated or that providing walk-in service on Driveways for Single-family Residence Customers is impractical due to distance or unsafe conditions, the Contractor may request the City to evaluate on-site conditions and make a determination of the best approach for providing safe and appropriate service to the Customer. The City's determination shall be final, provided that the Contractor shall not be required to endanger workers, equipment, or property. If the Contractor believes that there is a probability of Private Road or Driveway damage, the Contractor shall inform the respective Customers and may require a road damage waiver agreement in a form previously approved by the City. In such event, if the Customers refuse to sign such a road damage waiver, the Contractor may decline to provide service on those Private Roads or Driveways, and the Customers will only be serviced from the closest Public Road access. Such determination that damage is probable must be approved in writing by the City prior to any action or refusal of service by the Contractor. 3.1.4 Hours/Days of Collection All collections from Single-family Residential Customers and Residential zones shall be made between the hours of 6:00 a.m. and 6:00 p.m. on a consistent weekday, unless the City authorizes a temporary extension of hours or days. Saturday collection is allowed to the extent consistent with missed collection recovery, holiday and inclement weather schedules, or as approved by the City and shall occur during the same hours as weekday Residential collection. Collections from Commercial Customers within Commercial zones may be made at any time provided that service to those Customers shall not disturb Residential Customers in adjoining or mixed Residential zoned areas. Collections from Commercial Customers within audible distance of Residential Customers outside of Commercial zones shall be made only between the hours of 6:00 a.m. and 6:00 p.m., and no earlier than City of Spokane Valley 8 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 7:00 a.m. on Saturday. Exemptions to the hour requirements may be granted in writing in advance by the City to accommodate the special needs of Commercial Customers where allowed by the City's noise code. The City's noise ordinance, as amended from time to time, may further restrict these terms and hours of collection. Collections from Commercial Customers shall occur based on Customer needs and prior arrangement Monday through Saturday. 3.1.5 Employee Conduct The Contractor's employees collecting Garbage, Recyclables, or Compostables shall at all times be courteous, refrain from loud, inappropriate or obscene language, exercise due care, perform their work without delay, minimize noise, and avoid damage to public or private property. If on private property, Contractor employees shall follow the regular pedestrian walkways and paths, returning to the street after replacing empty Containers. Contractor employees shall not trespass or loiter, cross flower beds, hedges, or property of adjoining premises, or meddle with property that does not concern them or their task at hand. While performing work under the Contract, Contractor employees shall wear a professional and presentable uniform with an identifying name badge and company emblem visible to the average observer. At the City's option and direction, Contractor employees shall work with groups or organizations, such as neighborhood community organizations, homeowner associations, or the City's Police, and other agencies providing utilities and services (e.g., Fire) for training to recognize and call the appropriate agency when suspicious activities or when street or utility deficiencies are observed. If any person employed by the Contractor to perform collection services is, in the opinion of the City, incompetent, disorderly, or otherwise unsatisfactory, the City shall promptly document the incompetent, disorderly, or unsatisfactory conduct in writing and transmit the documentation to the Contractor with a demand that such conduct be corrected. The Contractor shall promptly investigate any written complaint from the City regarding any unsatisfactory performance by any of its employees and take immediate corrective action. If the offending conduct is repeated, the City may require that the person be removed from all performance of additional work under this Contract. In that event, the Contractor shall immediately remove that person from further performance of work under this Contract. 3.1.6 Disabled Persons Service The Contractor shall offer cavy -out service for Garbage, Recyclables, and Compostables to Single-family Residence Customers lacking the ability to place Containers at the Curb at the cavy -out rates provided in Attachment B. 3.1.7 Holiday Schedules The Contractor shall observe the same holiday schedule as does the City's Disposal System. When those holidays fall on a regular collection day, the Contractor shall reschedule the remainder of the week of regular collection to the next succeeding business day, which shall include Saturdays. The Contractor may not collect Single-family Residence and Multifamily Complex Garbage, Recyclables, or Compostables earlier than the regular collection day due to a holiday. Commercial collections may be made one day early only with the consent of the Commercial Customer. Holiday information shall be included in written program materials, on the Contractor's web site, and via press releases to general news media in the Spokane Valley area by the Contractor the week prior to the holiday affecting service. 3.1.8 Inclement Weather The Contractor shall provide all collection services unless weather conditions are such that continued operation would result in danger to the Contractor's staff, area residents, or property. In that event, the City of Spokane Valley 9 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Contractor shall collect only in areas that do not pose a danger. The Contractor shall notify the City by e- mail or phone (at the City's option) of the areas not to be served by 6:00 a.m. on the same business day if adverse conditions develop overnight or within one hour if adverse conditions develop during the workday after 6:00 a.m. Once Contractor vehicles are on -route, areas intentionally missed due to hazardous conditions and not previously reported to the City, shall be approved by a route supervisor and reported to the City not later than 12:00 p.m. (noon) on the same business day. The Contractor shall provide automated notification calls, texts, or e-mails (at Customers' preference) to all missed Customers by 3:00 p.m., including information on when their next collection is expected. The Contractor shall collect Garbage, Recyclables, and Compostables from Customers with interrupted service on the next regular collection cycle. When service is resumed, the Contractor shall collect reasonably accumulated excess volumes of materials equal to what would have been collected on the missed collection day from Customers at no extra charge. Weather policies shall be included in program information provided to Customers. On each inclement weather day, the Contractor shall release notices by 6:00 a.m. to the Contractor's website, local print and electronic media notifying residents of the modification to the collection schedule. The City may specify additional media outlets for Contractor announcements at the City's discretion. If Garbage collection is interrupted for two consecutive weeks (for example: Wednesday Customers are missed for two consecutive Wednesdays) due to inclement weather, the Contractor shall provide two City - approved collection locations within the City Service Area where any Residential Customer, regardless of collection day, may bring their Garbage for drop-off at no additional cost to the Customer. Site locations shall be defined by the City. These sites shall remain open for collection until regularly scheduled service resumes for those missed areas. 3.1.9 Suspending Collection from Problem Customers The City and Contractor acknowledge that some Customers may cause disruptions or conflicts that make continued service to that Customer unreasonable. Those disruptions or conflicts may include, but not be limited to repeated damage to Contractor -provided containers, repeated suspect claims of timely set -out followed by demands for return collection at no charge, repeated unsubstantiated claims of Contractor damage to a Customer's property, abusive and/or threatening language on the Customer's part, or other such problems. The Contractor shall make every reasonable effort to provide service to those problem Customers. If the problem continues, the Contractor may deny or discontinue service to a problem Customer after prior written notice is given to the City of the intent to deny or discontinue service, including the name, service address, reason for such action, and if reasonable efforts to accommodate the Customer and provide services have occurred and failed. If the Customer submits a written letter or e-mail to the City appealing the Contractor decision, the City may, at its discretion, intervene in the dispute. In this event, the decision of the City shall be final. The City may also require the denial or discontinuance of service to any Customer who is abusing the service or is determined to be ineligible. 3.1.10 Missed Collections If Garbage, Recyclables, or Compostables are set -out inappropriately, improperly prepared, or contaminated with unacceptable materials, the Contractor shall place in a prominent location a written notification tag that identifies the specific problem(s) and reason(s) for rejecting the materials for collection. Failure to provide proper written notification to Customers of the reason for rejecting materials for City of Spokane Valley 10 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract collection shall be considered a missed collection and subject to performance fees due to lack of proper Customer notification. The failure of the Contractor to collect Garbage, Recyclables, or Compostables that have been set -out by a Customer in the proper manner on the appropriate day shall be considered a missed collection, and the Contractor shall collect the materials from the Customer on the same day if notified of the missed collection by 3:00 PM on the day of the miss, otherwise the collection shall occur on the next day. Customers giving notice after 3:00 PM Friday shall receive a make-up collection the following Monday. The Contractor shall maintain a record of all calls related to missed collections and the response provided by the Contractor. Such records shall be made available for inspection upon request by the City, and the information shall be included in quarterly reports. (See Reporting requirements set forth in Section 3.3.4). If the Contractor is requested by the Customer to make a return trip due to no fault of the Contractor, which the Contractor can prove through documentation (e.g. the Containers were not placed at the curb on-time and the driver documented that fact in a log, with a photograph, etc.), the Contractor shall be permitted to charge the Customer an additional return trip fee for this service, provided the Contractor notifies the Customer of this charge prior to and on the same day of the return trip, and the Customer agrees to payment of the return trip fee. The Contractor shall not be liable for a missed collection in such case. 3.1.11 Same Day Collection Garbage, Recyclables, and Compostables collection shall occur on the same regularly scheduled day of the week for Single-family Residence Customers. The collection of Garbage, Recyclables, and Compostables from Multifamily Complexes and Commercial Customers need not be scheduled on the same day. 3.1.12 Requirement to Recycle and Compost; Maintaining Quality Assurance Through Monitoring The Contractor shall recycle all Source -separated Recyclables collected and compost all Source -separated Compostables collected, unless express prior written permission is provided by the City. The Contractor shall use vehicles and processing systems that minimize unnecessary breakage and cross -contamination of materials. The landfilling, incineration, or other disposal of uncontaminated Source -separated Recyclables or Compostables by the Contractor is expressly prohibited without the express prior written approval of the City. The direct land application of Compostables is allowed, provided that the land application occurs at agronomic rates and is expressly permitted or approved by the local health district jurisdiction and other relevant regulatory agencies. Compostables delivered for acceptance at a composting facility or transfer facility shall comply with State and local regulations applicable to that facility. Visually obvious contaminants included with either Source -separated Recyclables or Compostables shall not be collected, and shall be left in the Customer's Container with a prominently displayed written notification tag explaining the reason for rejection and stating that the Customer may either remove the contaminated materials to meet the standards for Recyclables or Compostables or that if the contaminated materials are not removed, the Cart shall be collected on the next regular collection cycle as Garbage and charged to the Customer as an Extra Unit. Contractor shall dispose of contaminated Recyclables and landfill disposal thereof shall not constitute a violation of this Section. In either case, the materials shall be collected on the next regular collection cycle unless the Customer pays for a return trip. City of Spokane Valley 11 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.1.13 Routing, Notification and Approval The Contractor shall indicate, on a map acceptable to the City, the day of the week Garbage, Recyclables, and Compostables shall be collected from each Single-family Residence. The Contractor collection routes shall not cross municipal boundaries, provided that Contractor collection vehicles used within the City may be used elsewhere if they are emptied before and after such other use, and the Contractor has obtained prior City approval in writing. If a collection route services any Customer outside the City Service Area without prior written approval from the City, the Contractor shall be liable for performance fees as described in Section 5.1 and any other associated liability. The Contractor may change the day of Single-family Residence collection by giving written notice to the City at least 45 days prior to the effective date of the proposed change and obtaining written approval from the City. Should the City approve the proposed change, the Contractor shall provide affected Customers with at least 14 days written notice of pending changes for the collection day. Seven days prior to the approved day change, the Contractor shall tag all affected Customers' Garbage Containers, as well as notify all affected Customers of the pending changes via email, text, or a robo-call, depending on the customers opt -in choice. Upon completing collections the week prior to the change, the Contractor shall update their website with a new collection area map that highlights affected areas. The Contractor shall collect double the normal Garbage amount for no additional fee for one week following implementation to ensure that missed Customers are not charged extra. The Contractor shall obtain the prior written approval from the City of the notice to be given to Customers. The Contractor shall be responsible for the cost of designing, printing, and distributing the notice and any revised City educational materials that inform these Customers of their collection day. The Contractor may change the day of Multifamily Complex or Commercial Customer collection by giving at least 14 days written notice of the pending collection day change to the affected Customers. The Contractor shall obtain from the City written approval of a collection day change prior to Contractor's notification of the Multifamily Complex customer or Commercial Customer, and of the form of any notice of such change to be given to affected Multifamily Complex or Commercial Customers. The Contractor shall be responsible for the cost of designing, printing, and distributing any notifications and any revised City educational materials that inform these Customers of their collection day. The City shall review proposed changes promptly and shall not unreasonably withhold or delay approval for route changes. 3.1.14 Vehicle and Equipment Type/Age/Condition/Use The Contractor shall use collection vehicles no greater than 10 years old, based on chassis model year, unless otherwise authorized in writing by the City. Stand-by vehicles used fewer than thirty (30) operating days per calendar year may be older, but shall be presentable, shall be in safe working condition, and shall be subject to all other conditions of this Section. The accumulated annual use of individual back-up vehicles shall be reported in the Contractor's quarterly report. Vehicles used in the performance of this Contract shall be of sufficient size and dimension to provide service to all Customers, regardless of location. In some cases, this may mean that a small collection vehicle, capable of servicing narrow and/or tight locations must be used, and it is expected that the Contractor will make such vehicles available to ensure smooth, safe and effective collection services throughout the City Service Area. Vehicles shall have a switchable placard that clearly indicates the type of material currently collected by that truck (e.g. Garbage, Recyclables, or Compostables). The colors, trim scheme, and design to be used by City of Spokane Valley 12 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract the Contractor on the switchable placards shall be subject to the prior written approval of the City. Vehicles used in the performance of this Contact shall only be used for the collection of materials they are otherwise designated for. Vehicles shall be maintained in a clean and sanitary manner, and shall be thoroughly washed at least once each week unless adverse weather conditions preclude washing. All collection equipment shall have appropriate safety markings, including all highway lighting, flashing and warning lights, clearance lights, and warning flags, all in accordance with current statutes, rules and regulations. Equipment shall be maintained in good condition at all times. Vehicles shall be repainted upon showing rust on the body or chassis. All parts and systems of the collection vehicles shall operate properly and be maintained in a condition compliant with all federal, state, and local safety requirements and be in a condition satisfactory to the City. All vehicles shall be equipped with variable tone or proximity activated reverse movement back-up alarms. The Contractor shall maintain collection vehicles and Containers to ensure that no liquid wastes (e.g. Garbage or Compostables leachate) or oils (e.g. lubricating, hydraulic or fuel) are discharged to Customer premises or City streets. All collection and route supervisor vehicles used by the Contractor shall be equipped with a spill kit sufficient in size to contain a complete spill from the largest liquid tank on the collection vehicle. Any equipment not meeting these standards shall not be used within the City Service Area until repairs are made. Any discharge of liquid wastes or oils that may occur from Contractor's vehicles or Containers, prior to them being removed from service, shall be cleaned -up or removed within three hours of being noticed by route staff, Customers or the City, and shall be remediated by the Contractor at its sole expense. Such clean-up or removal shall be documented with pictures, and notice of such clean- up or removal shall be provided to the City in writing. The Contractor shall immediately notify the City by calling the Senior Engineer to notify of any spills that enter drainages. Failure by the Contractor to clean- up or remove the discharge in a timely fashion to the satisfaction of the City shall be cause for performance fees, as described in Section 5.1. The Contractor shall notify the City and Customer of any leakage from non -Contractor -owned Containers immediately, in order to address those spills in a timely manner The Contractor shall maintain all vehicles used in the City Service Area in a manner intended to achieve reduced noise levels, operating cost, and fuel use. All collection vehicles shall be operated in a manner to avoid extended idling. The Contractor's name, logo, customer service telephone number and website address shall be clearly identified on Contractor's vehicles. No additional advertising shall be allowed on Contractor vehicles unless previously approved in writing by the City. Special promotional messages may be permitted by the City provided they are either painted directly on vehicles or on special placards attached to vehicles. City approval shall be in writing and solely within the City's discretion. All Contractor route, service, and supervisory vehicles shall be equipped with properly licensed two-way communication equipment. The Contractor shall maintain a base station or have equipment capable of reaching all collection areas. Collection vehicles shall also be equipped with back-up cameras. 3.1.15 Container Requirements and Ownership All collection services provided under this Contract specifically include the costs of the associated Garbage, Recycling and Compostables Container and the cost of Contractor -provided Containers are incorporated in the Garbage fees included in Attachment B, unless Container rental for a particular service is specifically listed in Attachment B, such as rent for extra Carts. City of Spokane Valley 13 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Customers may use either their own or Contractor -provided Containers or plastic bags for excess volumes of Garbage, but not as a Customer's primary container, provided that Customers may use their own or leased compacting Detachable Containers. In the event the Customer uses their own Container, the Contractor shall handle the Customer -provided Garbage Container in such a way as to prevent undue damage. The Contractor shall be responsible for unnecessary or unreasonable damage to Customer - provided Containers. Customers may elect to own or secure Detachable Containers used for compacting purposes from other sources, and shall not be subject to discrimination by the Contractor in collection services on that account. However, Detachable Containers used for compacting purposes owned or secured by Customers shall be capable of being serviced by the Contractor's collection vehicles to be eligible for collection. The Contractor shall provide labels and collection service for compatible Customer -owned or -secured Detachable Containers used for compacting purposes. The Contractor is not required to service Customer Detachable Containers used for compacting purposes that are not compatible with the Contractor's equipment. In the event of a dispute as to whether a particular Detachable Container used for compacting purposes is compatible, the City shall make a final determination. 3.1.15.1 Garbage, Recyclables, and Compostables Carts The Contractor shall procure and maintain a sufficient quantity of Containers to service the City's Customer base, including seasonal and economic variations in Container demand. Failure to have a Container available when required by a Customer shall subject the Contractor to performance fees, as provided in Section 5. The Contractor shall provide Micro -cans or 20-, 32/35-, 45-, 64-, and 96 -gallon Garbage Carts for the respective level of Garbage collection, and 32/35-, 64-, and 96 -gallon Recyclables and Compostables Carts for the respective level of Recyclables or Compostables collection. All Carts shall be manufactured from a minimum of 10% post -consumer recycled plastic, with a lid that will accommodate a Contractor affixed screening or label. Carts shall be provided to requesting Customers within seven days of the Customer's initial request. Replacement Carts and Carts provided to new Customers during the term of the Contract may be previously used, but shall be clean, in good condition and with new or near -new instructional decals with information relevant to Spokane Valley in-place prior to Cart distribution. All Contractor -provided Carts shall be maintained by the Contractor in good condition for material storage and handling; contain no jagged edges or holes; contain wheels or rollers for movement; and be equipped with an anti-skid device or sufficient surface area on the bottom of the container to prevent unwanted movement. The Carts shall contain instructions for proper use, including any Customer actions that would void manufacture warranties (such as placement of hot ashes in the container causing the container to melt), and procedures to follow to minimize potential fire problems. Collection crews shall note damaged hinges, holes, poorly functioning wheels, and other similar repair needs for Contractor -provided Carts (including those for Garbage, Recyclables, and Compostables) and forward written or electronic repair notices that day to the Contractor's service personnel. Cart repairs shall then be made within seven days at the Contractor's expense. Any Cart that is damaged or missing on account of an accident, act of nature or the elements, fire, or theft or vandalism by a third party shall be replaced not later than three business days after notice from the Customer or City. City of Spokane Valley 14 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract In the event that a particular Customer repeatedly damages a Cart or requests more than one replacement Cart more frequently than a time period allowing for reasonable wear and tear during the term of the Contract or due to negligence or misuse, the Contractor may charge the Customer for the depreciated value of the Cart, based on 10 -year straight-line depreciation, and shall forward in writing the Customer's name and address to the City with a full explanation of incident(s). In the event that the problem continues, the Contractor may discontinue service to that Customer, provided the City gives previous written approval specific to that Customer. 3.1.15.2 Detachable Containers The Contractor shall furnish and install 1-, 1.5, 2-, 3-, 4-, 6-, and 8 -cubic yard Detachable Containers to any Customer who requires their use for storage and collection of Garbage within three days of the Customer's request. Containers shall be located on the premises in a manner satisfactory to the Customer and for collection by the Contractor and shall indicate the Container size and day of collection. Detachable Containers shall be watertight and equipped with tight -fitting metal or plastic covers; have four wheels for Containers 3 -cubic yards and under unless otherwise requested by a Customer; be in good condition for Garbage or Recyclables storage and handling; be safe for the intended use; and, have no leaks, jagged edges, or holes. Detachable Containers shall be cleaned, reconditioned, and repainted (if necessary) before being supplied to a Customer who has not used it earlier. The Contractor shall provide an On-call Container cleaning service to Customers. The costs of On-call cleaning shall be billed directly to the Customer in accordance with Attachment B. As between the Contractor and the City, all Containers on Customers' premises are at the Contractor's risk and not the City's. The Contractor shall repair or replace within one business day any Container that was supplied by or taken over by the Contractor and was in use if the City, local health department inspector, or other agent having safety or health jurisdiction determines that the Container fails to comply with reasonable standards or constitutes a health or safety hazard. 3.1.15.3 Ownership All Contractor -owned Containers used by the Contractor to provide Contract collection services, shall remain the sole property of the Contractor during and upon the termination of this Contract. 3.1.15.4 Container Colors and Labeling Contractor -provided Containers used for the collection of Recyclables, shall be blue; provided that any existing Multifamily Complex Recycling Containers that are colors other than blue shall not be required to be changed until they are replaced due to the end of their useful life, at which time the new Container shall be blue. Contractor -provided Containers used for the collection of Compostables shall be green. Contractor -provided Containers used for the collection of Garbage shall be gray; provided that Detachable Containers for Commercial Customers may be green. Specific Container colors shall be approved in writing by the City prior to the Contractor's order of new Containers. All Contractor -provided Garbage Carts, Recycling Carts, and Compostables Carts shall have materials preparation instructions and telephone/contact information, including both a customer service phone number and website address, either screened or printed on a sticker on the lid and shall be subject to the prior written approval of the City. Cart and Container size shall be clearly screened, molded -in, molded -on, imprinted, or otherwise labeled on each Cart and Container provided by the Contractor. Information shall City of Spokane Valley 15 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract be screened on, molded -in, or molded -on the Carts, or printed on durable UV -resistant label stock squarely affixed to the lid on each Cart. All screening, molding, or labels shall be approved in writing by the City prior to ordering by the Contractor. Location of the screen, molding, or label on the Carts and Containers shall be subject to the City's prior written approval. All Contractor -provided Detachable Containers used for Garbage or Recyclables collection shall have materials preparation instructions and telephone/contact information, including both a customer service phone number and a website address, either screened or printed on a sticker, all subject to the prior written approval of the City. All Detachable Containers used for Garbage shall have labeling affixed that states: "Leaky dumpster? Damaged Lid?" and provides a phone number to call for repair or replacement. Information shall be printed in a size that is easily read by the users, on durable UV -resistant label stock squarely affixed to each Container. All labels shall be approved in writing by the City prior to ordering by the Contractor. Individual Detachable Containers with faded or damaged paint shall be repainted upon City or Customer request. Contractor -provided Containers used for the collection of Recyclables from Multifamily Complex Customers shall be relabeled by the Contractor once every five years or upon Customer or the City's request for any particular Container. The City may waive the five-year mandatory relabeling requirement, at its sole option, for Containers with particularly long-lasting stickers. Labels and molded or screened information on all other Containers shall be replaced by the Contractor when faded, damaged, or upon City or Customer request. For Contractor -provided Containers, the Contractor shall within three days cover graffiti with paint that closely matches the Containers existing paint or color, when notified by the City or Customer. The Contractor may choose to replace Containers and perform maintenance at its own site or provide the over - painting at the Customer's site, but shall not charge the City or Customer for this service. 3.1.15.5 Container Weights The Contractor is not required to collect Micro -cans, Garbage Cans, and Garbage Carts exceeding two pounds per gallon of Container capacity. The Contractor shall not be required to collect Extra Units in bundles or bags exceeding 55 pounds. In the event that a Container or Extra Unit is not eligible for collection and/or too heavy to move, the Contractor may refuse collection and tag the Container with an explanation requesting the Customer to reduce the Container weight. If a Recycling or Compostables Cart exceeds the limits specified for Garbage Carts, the Contractor shall collect the Cart if it can safely do so, and provide notification to the Customer via written tag or phone call that they must reduce the Cart weight to continue to receive collection. The Contractor shall not be required to collect subsequent overweight Carts provided that an actual Cart weight is measured and provided in writing to the Customer and the City. Overweight fees shall not apply to Recycling or Compostables Carts. No specific weight restrictions are provided for Detachable Containers; however, the Contractor shall not be required to lift or remove materials from a Detachable Container exceeding the safe working capacity of the collection vehicle. 3.1.15.6 Container Removal Upon City or Customer Request The Contractor shall remove all Containers upon service cancellation within seven days of the final paid collection service date or upon three days of specific Customer, property manager, property owner, or City request. The contents of Containers removed after a Customer's final paid collection service shall be managed as if they were collected on a regular route (e.g. Recyclables shall be recycled, Compostables shall City of Spokane Valley 16 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract be delivered for composting) at the Contractor's, not Customer's cost. Failure to remove Containers within the specified timeline shall be subject to the same performance fees as delayed Container delivery for that Customer sector. 3.1.15.7 Container Placement The Contractor shall provide Container placement direction to Customers in educational and promotional materials to minimize the blocking of sidewalks in such a way that might hinder or block pedestrians. The Contractor shall return Containers to the same location once emptied. The Contractor shall collect from areas mutually agreed upon by the Contractor and Customer with the least slope and best vehicle access possible. For Customers that must stage their Containers on Public Streets or on significantly sloped hills, the Contractor shall make a good faith effort to work with the Customer to ensure that the Containers are not left unattended in problematic staging areas and are sufficiently restrained such that the Container may not roll and cause harm to persons or property. The Contractor may require the Customer to attend to the Containers immediately prior to and after collection. Any disputes arising between the Contractor and the Customer as to what constitutes a "significantly sloped hill" or a "safety hazard" shall be submitted in writing to the City, and the City's decision shall be final. The Contractor's crews shall make collections in an orderly and quiet manner, and shall return Containers after emptying to the same location as found, with their lids closed. 3.1.16 Inventory of Equipment, Vehicles, Facilities and Containers The Contractor shall provide to the City, on the Date of Commencement of Service of this Contract, a complete inventory of the vehicles and facilities to be used in the performance of this Contract. The inventory shall include each vehicle (including chassis model year, type, capacity, model, and vehicle identification number) and each facility to be used in performance of this Contract (including address and purpose of the facility. The Contractor may change vehicles and facilities from time to time, and shall include the revised inventory in the quarterly report provided for in Section 3.3.4.1. The Contractor shall maintain vehicles and facilities levels during the performance of this Contract at least equal to those levels described in the initial inventory. 3.1.17 Spillage All loads collected by the Contractor shall be completely contained in collection vehicles at all times, except when material is actually being loaded. Hoppers on all collection vehicles shall be cleared frequently to prevent the occurrence of blowing, leakage, or spillage. Any leakage or spillage of materials that occurs during collection shall be immediately cleaned up or removed by the Contractor at its sole expense. The Contractor shall document the leakage or spillage, including taking pictures before and after clean-up or removal, and shall provide this documentation to the City. Leakage or spillage not immediately cleaned up or removed by the Contractor shall be cause for performance fees, as described in Section 5.1. Should a leakage or spillage occur during collection, Contractor shall notify the City immediately by calling the City's Senior Engineer and, likewise, expressly acknowledges it is solely responsible for any local, state, or federal violations, which may result from said leakage or spillage. Any Contractor -supplied Container observed by the Contractor, Customer or City to be leaking shall be replaced by the Contractor within one business day of the Contractor's observation, Customer request or notification from the City. In the event that leakage from Customer -owned Containers or Containers leased City of Spokane Valley 17 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract from third parties is observed by the Contractor, the Contractor shall immediately inform the City and Customer of the leakage. 3.1.18 Pilot Programs The City may wish to test and/or implement one or more new services or developments in waste stream segregation, materials processing, or collection technology at some point during the term of this Contract. The City shall notify the Contractor in writing at least 90 days in advance (or such longer period as is reasonably required given the nature of the program or technology) of its intention to implement a pilot program or of its intentions to utilize a new technology system on a City-wide basis. The costs (or savings) accrued by City -initiated pilot programs shall be negotiated prior to implementation. If the City deems the pilot a success, and desires to incorporate the service or development represented in the pilot program in the terms of this Contract, the Contractor and the City each agrees to negotiate in good faith and in accordance with Section 7.14 to include the provisions of the pilot program into this Contract, including any costs or savings to be accrued. Contractor -initiated pilot programs shall require prior written notification to and written approval by the City. Contractor -initiated pilot programs shall be performed at no additional cost to the City or the Contractor's Customers; however, savings accrued may be subject to negotiations prior to implementation at the City's request. Results of any Contractor -initiated pilot program shall be reported to the City in the quarterly reports described in Section 3.3.4.1. The Contractor shall not be required to test or implement any pilot program, new technology, service or development unless the terms and conditions thereof (including any savings or additional compensation to Contractor) have been mutually agreed in writing by the City and Contractor. 3.1.19 Disruption Due to Construction The City reserves the right to construct any improvement or to permit any such construction in any street or alley in such manner as the City may direct, which may have the effect for a time of preventing the Contractor from traveling the accustomed route or routes for collection. The Contractor shall, however, by the most expedient manner, continue to collect Garbage, Recyclables, and Compostables to the same extent as though no interference existed upon the streets or alleys normally traversed. This shall be done at no extra expense to the City or the Contractor's Customers. In the event of complete blockage, making any collection area(s) completely inaccessible, the Contractor may request City permission to collect double loads the following week and failure to make collection shall not constitute a missed collection pursuant to Section 3.1.10. 3.1.20 Contractor Planning and Performance Under Labor Disruption No later than 90 days prior to the expiration of any labor agreement associated with services performed under this Contract, the Contractor shall provide the City with its planned response to labor actions that could compromise the Contractor's performance under this Contract. The Contractor -prepared Strike Contingency Plan shall address in detail: 1. The Contractor's specific staffmg plan to cover Contract services, including identification of staff resources moved from out -of -area operations and the use of local management staff to provide basic services. The staffmg plan shall be sufficient to provide recovery of full operations within one week following the initiation of the disruption. 2. Contingency training plans to ensure that replacement and management staff operating routes are able to continue to collect route data and follow collection and material delivery procedures for all material streams collected from Customers. City of Spokane Valley 18 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3. Identification of temporary Drop -box Containers or staffed packer truck locations for all material streams. For all sites identified in the Contractor -prepared Strike Contingency Plan, the Contractor shall list the property owner/lessee's contact information and the date on which permission for temporary use was received. The City shall review these locations, after which the City shall approve or deny in writing use of specific locations. 4. A recovery plan to address how materials will be collected in the event of a short -notice disruption that does not allow the Contractor to collect all materials on their regular schedule (e.g. a wildcat strike) within one week following the initiation of the disruption. The Contractor shall keep the City informed of the status of active labor negotiations on a daily basis, specifically during the period surrounding the end of employee contracts with Contractor employees. In the event that labor disruptions of any kind cause reductions in service delivery, the Contractor shall inform the City within four hours by phone and e-mail of the nature and scope of the disruption, as well as the Contractor's immediate plans to activate any part of or its entire Strike Contingency Plan. At the close of each service day during a Labor Disruption, the Contractor shall report to the City via e-mail the areas (per a detailed map) and customer counts of served and un -served customers by material stream and service sector. In the event that a disruption lasts more than one week, the Contractor shall provide staffed Drop -box Containers or packer trucks for Customer use for each affected material stream in City -approved locations throughout the affected route areas, as well as the collection of reasonable quantities of accumulated materials (at least equal to the amounts that would have otherwise been collected in the Customer's Cart) at no additional charge on the next regular collection cycle for each material. The Contractor shall provide a Customer credit for all service missed equal to the Customers' regular rate minus the disposal component on the Customer's next regular invoice and shall proactively inform Customers of this policy in Contractor communications to Customers. The City and Contractor agree that the following special City compensation and performance fees reflect the best estimate of the impacts of the Labor Disruption to Customers and the City. The Contractor shall pay the City monthly by the tenth day of the following month: 1. An amount equal to the AdministrativeC ity Fee reduction due to the Customer credits for reduction in service so that the City does not experience any Administrative City Fee revenue loss due to those Customer credits. 2. An additional City cost reimbursement amount of $2,000 for each day of Labor Disruption to reimburse City staffmg and other costs for managing the impacts of the Labor Disruption; 3. A performance fee of $5,000 per day for each day of Labor Disruption from the 1s` day to the 7th day of the Labor Disruption; 4. A performance fee of $10,000 per day for each day of Labor Disruption from the 8th day to 14th day of the Labor Disruption; and 5. A performance fee of $20,000 per day for each day of Labor Disruption for every day beyond the 14th day of Labor Disruption. The performance fees listed as 3 through 5, above, are intended to apply to any complete work stoppage where alternative, but substantially equivalent service by non -striking employees or otherwise, is not provided by the Contractor. In the event substantially equivalent service is provided by the Contractor through the employment of non -striking employees or otherwise at any point during the course of the labor disruption, the Contractor is entitled to reduce the amount of the daily performance fees that otherwise would be due on a pro -rata basis, based on the percentage of Customers receiving substantially equivalent City of Spokane Valley 19 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract service on that day. Given the nature of the failure arising from labor disruptions, the Contractor shall not be allowed any cure period opportunity or rectification process. The Contractor's failure to comply with the Contractor -prepared Strike Contingency Plan of this section shall be subject to a special fee of $20,000 per day for its non-compliance during the Labor Disruption event. This special fee is separate compensation to the City for the Contractor's failure to plan and execute the provisions of this section. The special fee shall be paid to the City within 30 days of the Contractor's receipt of the City invoice. Fees paid by the Contractor under the terms of this Section 3.1.20 are not regular performance fees for the purposes of Section 5, and shall not be counted in the cumulative performance fee default threshold referenced in Section 5.2(6). The City may elect to waive or receive the equivalent value of additional services, as negotiated, in lieu of the specific performance fees itemized in this section. 3.1.21 Site Planning and Building Design Review The Contractor shall, upon request and without additional cost, make available assistance with site planning and building design review to either the City and/or property owners/managers. The assistance shall be available for all new construction or remodeling of buildings and structures within the City Service Area. Contractor planning assistance for optimizing loading docks and other areas shall also be available for existing building owners/managers when realigning Garbage, Recyclables, and Compostables services. All assistance shall be provided by the Contractor in a timely manner so as to not delay the planning and review process. Assistance shall include, but not be limited to reviewing and providing comments on building designs and site plans to ensure that those designs and plans incorporate: • Garbage, Recyclables, and Compostables removal areas and their location upon the site of the proposed construction or remodeling project; • adequate floor and vertical space for the storage and collection of Containers for all materials; • adequate access for vehicles to collect and empty Containers, including overhead clearance, turning radius, and access that does not require backing across sidewalks or violating any City code; • avoidance of surface water drains and ditches when considering Container locations and developing strategies for containment of any potential leaks; and, • strategies to reduce interior and exterior noise and emissions. All communications regarding this process shall be conducted electronically via email. 3.1.22 Safeguarding Public and Private Facilities The Contractor shall be obligated to protect all public and private improvements, facilities, and utilities whether located on public or private property, including street curbs. If such improvements, facilities, utilities, or curbs are damaged by reason of the Contractor's operations, the Contractor shall notify the City immediately in writing of all damage, and the Contractor shall repair or replace the same or pay the City for repairs. If the damage creates a public safety issue that requires an immediate response, the Contractor shall, along with notifying the City immediately in writing, call the City's Senior Engineer to inform them of such matter. If the Contractor fails to do so promptly, as determined by the City, the City shall cause repairs or replacement to be made, and the cost, including overhead and administrative costs, of doing so shall be paid by the Contractor or deducted from amounts owed the Contractor under the Contract. The City shall not be liable for any damage to property or person caused by the actions of the Contractor, and the City of Spokane Valley 20 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Contractor shall indemnify and hold the City harmless for any such damage or legal implications from said actions pursuant to Section 7.5. 3.1.23 Transition and Implementation of Contract The Contractor shall develop, with the City's input and prior written approval, and submit to the City no later than 90 days after the Date of Execution of this Contract, a Transition and Implementation Plan for introducing the new and revised services to the different Customer sectors (i.e., Single-family, Multifamily Complex, and Commercial Customers), and detailing a specific timeline as to when different activities and events will occur, including details of Container delivery, how different events impact other events in the timeline and the process to be used to ensure that implementation occurs with no disruption. The Transition and Implementation Plan shall cover the entire period following the Date of Execution of this Contract, up through and including the six month period following the Date of Commencement of Service. The Contractor shall separately describe in detail what is involved with each of the activities and events listed in the timeline. The Transition and Implementation Plan shall specifically address how the Contractor intends to proceed in the event of inclement weather and what contingency plans will be in place to accelerate implementation if Container delivery or other planned activities are impacted by inclement weather. The Contractor shall be responsible for funding all the design, development, printing, sorting, mail prep, delivery, and mailing costs, including the cost of the postage -prepaid mail -back cards and any costs associated with the website ordering services, and of all new and continuing service and educational materials described above and needed to comply with the Transition and Implementation Plan outreach described in this section of the Contract. Any additional promotional, educational, informational, and outreach materials provided by the Contractor to Customers in connection with the initial transition and implementation of the Contract shall be designed, developed, printed, and delivered by the Contractor, at the Contractor's cost, and subject to the City's prior review and written approval and the City's final approval as to method of delivery. The City will be provided a minimum of two (2) weeks to review any of the materials included in the Contractor's Transition and Implementation Plan. 3.1.24 Performance Review The City may, at its option, conduct a review of the Contractor's performance under this Contract. If conducted, the performance review shall include, but is not limited, to a review of the Contractor's performance relative to requirements and standards established in this Contract. The Contractor agrees to fully cooperate with the performance review and work with City staff and consultants to ensure a timely and complete review process. The results of the performance review shall be presented to the Contractor within 30 days of completion. Should the City determine that the Contractor fails to meet the Contract performance requirements and standards, the City shall give the Contractor written notice of all deficiencies. The Contractor shall have 60 days from its receipt of notice to correct deficiencies to the City's satisfaction. If the Contractor fails to correct deficiencies within 60 days, the City may allow the Contractor additional time to comply, accept other remedies for the service failure or proceed with the contract default process pursuant to Section 5.2 of this Contract, at the City's sole option. The costs of the development and implementation of any action plan required under this Section 3.1.24 or Section 5.1 shall be paid for solely by the Contractor, and the costs of developing or implementing such action plan may not be passed on to Customers or the City, or included in rates or fees charged Customers. City of Spokane Valley 21 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.1.25 Continual Monitoring and Evaluation of Operations The Contractor's supervisory and management staff shall be available to meet with the City at either the Contractor's office or City offices, at the City's option, on an every -other -weekly basis during the first six months of the contract and monthly throughout the term of the Contract to discuss operational and Contract issues. The Contractor shall continually monitor and evaluate all operations to ensure that compliance with the provisions of this Contract is maintained The City may periodically monitor collection system parameters such as participation, Container condition, contents weights, and waste composition. The Contractor shall assist and fully cooperate with the City by coordinating the Contractor's operations with the City's periodic monitoring to minimize inconvenience to Customers, the City, and the Contractor. The Contractor also shall provide full access to equipment, processing facilities, route and Customer service data, safety records, and other applicable information. The City's review of Contractor activities and records shall occur during normal Office Hours and shall be supervised by the Contractor's staff. 3.1.26 Collection/Disposal Restrictions Except for C&D Waste, all Garbage collected under this Contract shall be delivered to the City Disposal System, unless otherwise directed in writing by the City. Unauthorized disposal of Garbage, other than C&D Waste, Recyclables, and Compostables, outside of the City Disposal System shall be grounds for Contract default pursuant to Section 5.2 of this Contract. The Contractor shall not knowingly or as a result of gross negligence collect or dispose of Hazardous Waste or other hazardous materials that are either restricted from disposal or would pose a danger to collection crews. If materials are rejected for this reason, the Contractor shall leave a written notice with the rejected materials listing why they were not collected and providing the Customer with a contact for further information about proper disposal options for such materials. Title to and liability for any Hazardous Waste, or for other hazardous materials or substances that are either restricted from disposal or would pose a danger to collection crews (including but not limited to any household Hazardous Waste and small quantity generator Hazardous Waste, special waste, and radioactive material) or the environment and that are included with any materials collected under this Contract by Contractor despite the City's and Contractor's attempts to prevent the inclusion of such materials shall not pass to Contractor, but shall remain with the party from whom such Hazardous Waste or any such other materials or substances is received. 3.1.27 Emergency Response The Contractor shall provide the City with the use of the Contractor's labor and equipment for assistance in the event of a City disaster or emergency declaration. Contractor services shall be provided immediately upon City directions and paid at the Contract rates in Attachment B. The Contractor shall keep full and complete records and documentation of all costs incurred in connection with disaster or emergency response, and include such information in the quarterly and annual reports required under Section 3.3.4. The Contractor shall maintain such records and documentation in accordance with the City' s prior written approval and any standards established by the Federal Emergency Management City of Spokane Valley 22 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Agency, and at the City's request, shall assist the City in developing any reports or applications necessary to seek federal assistance during or after a federally -declared disaster. 3.2 Collection Services 3.2.1 Single-family Residence Garbage Collection 3.2.1.1 Subject Materials The Contractor shall collect all Garbage placed at Curbside for disposal by Single-family Residence Customers in, and adjacent to Micro -cans, Garbage Cans, bags, and Garbage Carts. The Contractor shall offer carry -out service for the appropriate service level rate, plus the cavy -out surcharge, in accordance with Attachment B. 3.2.1.2 Containers The Contractor shall provide collection Containers to Customers at no additional charge. All Single-family Residence Customers shall use a Contractor -provided Container for containing their regular quantities of Garbage, provided that Extra Units may be contained in bags or Garbage Cans set next to the Customers regular Container. Containers shall be delivered by the Contractor to Single-family Residence Customers within seven (7) days of the Customer's initial request. 3.2.1.3 Specific Collection Requirements The Contractor shall offer regular weekly collection of the following service levels: 1. 10 -13 -gallon Micro -can 2. 20 -gallon Garbage Cart or 20 -gallon Cart insert 3. 32/35 -gallon Garbage Cart 4. 45 -gallon Garbage Cart 5. 64 -gallon Garbage Cart 6. 96 -gallon Garbage Cart On Customer request, the Contractor shall also offer Customers monthly collection of one 32/35 -gallon Garbage Cart with no Putrescible Wastes. Customers subscribing at this service level will continue to receive regularly scheduled Curbside Recycling and Compostables services. Garbage in excess of Container capacity or the subscribed service level shall be collected and properly charged as Extra Units to the Customer; with the exception of excess Garbage collection otherwise authorized under this Contract at no charge to the Customer. The Contractor shall maintain route lists in sufficient detail to allow accurate recording and charging of all Extra Units. Customers shall be allowed to specify that no Extra Units be collected without prior Customer notification, which shall be provided by the Single-family Residence Customer no less than two business days prior to that Customer's regular collection. Collections shall be made from Single-family Residences on a regular schedule on the same day and as close to a consistent time as possible. The Contractor's crews shall make collections in an orderly and quiet manner, and shall return all Containers, in an upright position with lids closed and attached, to their original set out location. City of Spokane Valley 23 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Cary -out charges shall be assessed in 25 foot increments only to those Customers for whom the Contractor must move a Container over five feet to reach the curb at the collection vehicle's nearest point of access. Extra Unit charges may be assessed for materials loaded so as to lift the Container lid in excess of six inches from the normally closed position and/or excess bags or cans left next to the Contractor provided container. Customers may specify to the Contractor that they may not be charged for Extra Units, in which case any such Extra Units shall be left at the Curb uncollected and tagged with written notification as to why it was not collected. The Contractor shall offer an annual Curbside clean-up program provided to all Single-family Customers as part of their regular Garbage service at no additional charge. The on-call service shall accept two categories of household Garbage items: (1) up to one cubic yard of individual small items not larger than three feet by three feet and weighing not more than 65 pounds; and (2) two additional items of Bulky Waste, including but not limited to appliances, mattresses, sofas and chairs. Each Single-family Customer shall be eligible to request one clean-up event per calendar year, on a week preferred by the Customer. The Customer shall provide the Contractor no less than seven calendar days' notice for a scheduled collection. Collection shall not occur on any weeks where there is a Holiday. The Contractor shall be responsible for maintaining records of Customer usage to ensure that each Customer only receives the free service once each calendar year. The Contractor shall advise Customers on appropriate strategies for addressing wildlife problems, including providing information on Customer behavioral changes, additional containerization, appropriate set -out times and locations. 3.2.2 Single-family Residence Recyclables Collection 3.2.2.1 Recyclable Materials Residential Recyclables shall be collected from all participating Single-family Residence Customers as part of basic Garbage collection services, without extra charge. As operational or recycling processing improvements are made that allow additional materials to be recycled at no additional cost to the Contractor, the Contractor agrees to expand the defined list of Residential Recyclables to cover such materials, subject to prior written approval by the City. The Contractor shall collect Curbside prepared and either called -in or set -out Recyclables as described in Attachment C. With the exception of Corrugated Cardboard, the maximum dimensions for Recycling materials shall be two feet by two feet. The Contractor shall also make available subscription -based curbside Recyclables service to Customers desiring such Recycling service without also subscribing to Garbage collection, at the rate(s) provided in Attachment B. 3.2.2.2 Containers The Contractor shall provide collection Containers to Customers at no charge. The default Recycling Cart size shall be 96 -gallons, provided that the Contractor shall offer and provide 35- or 64 -gallon Recycling Carts on request to those Single-family Residence Customers requiring less capacity than provided by the standard 96 -gallon Recycling Cart. Recycling Carts shall be delivered by the Contractor to new Single-family Residence Customers, those Customers requesting replacements, or Customers that had previously rejected their Recycling Cart, within seven days of the Customer's initial request. City of Spokane Valley 24 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.2.2.3 Specific Collection Requirements Single-family Residence Recyclables collection shall occur every -other -week on the same day of the week as each household's Garbage collection. Collections shall be made from Residences on a regular schedule on the same day and as close to a consistent time as possible. The Contractor shall collect on Public Streets and Private Roads in the same location as Garbage collection service is provided. The Contractor's crews shall make collections in an orderly, non -disruptive and quiet manner, and shall return Containers with their lids closed and attached to their set -out location in an orderly manner The Contractor shall collect all properly prepared Single-family Residence Recyclables from Single-family Residence Customers subscribing to Garbage service. No limits shall be placed on set -out volumes for Curbside Recyclables, other than those specifically listed in Attachment C. 3.2.3 Compostables Collection 3.2.3.1 Subject Materials Subscription -based Compostables collection service shall be offered to all Customers (including Commercial and Multifamily Complex Customers) at an additional charge. Contaminated or oversized Compostables materials rejected by the Contractor at the Curb shall be tagged in a prominent location with an appropriate written problem notice explaining why the material was rejected. 3.2.3.2 Containers The Contractor shall provide the Cart for Compostables to subscribers at no additional charge as part of the basic Compostables service. The default Compostables Cart size shall be 96 -gallons, provided that the Contractor shall offer and provide a 20-, 35- and 64 -gallon Compostables Carts service level at the rates provided in Attachment B. Compostables Carts shall be delivered by the Contractor to all subscribing Customers within seven days of the Customer's initial request. Excess Yard Debris material that does not fit in a Compostables Cart shall be bundled or placed in Kraft paper bags or properly labeled Customer -owned Garbage Cans. Customers choosing to use their own Garbage Can for excess Yard Debris shall be provided durable stickers by the Contractor that clearly identify the container's contents as "Yard Debris." 3.2.3.3 Specific Collection Requirements Compostables shall be collected weekly March through November and monthly December through February on the same day of the week as Garbage collection is provided. Weekly collection shall resume in the week that contains the first day of March and collection shall be provided for all routes the entirety of that week, including February dates. Weekly collection shall continue through the week containing the last day of November and shall be provided for all routes the entirety of that week, including December dates. Monthly collection shall occur during the first full week of December through February. Collections shall be made from Customers on a regular schedule on the same day and as close to a consistent time as possible. Compostables in excess of the subscribed Container size may be charged Extra Units in 32 -gallon increments, as included in Attachment B. Customers may also subscribe for an additional Compostables Cart at the rate provided in Attachment B. Compostables in excess of the Cart capacity subscribed by the Customer may be placed in Carts, paper bags, bundles, or repurposed and relabeled Garbage Cans next to the initial Compostables Cart, provided City of Spokane Valley 25 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract that Food Scraps shall be contained in the initial Cart and only Yard Debris shall be placed in bags, bundles, or open cans. The Contractor shall collect on Public Streets and Private Roads in the same location as Garbage collection is provided. The Contractor's crews shall make collections in an orderly and quiet manner, and shall return Containers in an upright position, with lids attached, to their set -out location. 3.2.4 Multifamily Complex and Commercial Customer Garbage Collection 3.2.4.1 Subject Materials The Contractor shall collect all Garbage set out for disposal by Multifamily Complex and Commercial Customers in or next to Containers. 3.2.4.2 Containers Multifamily Complex and Commercial Customers shall be offered a full range of Container and service options, including Garbage Carts, one through eight cubic yard non -compacted Detachable Containers, and one through four cubic yard compacted Detachable Containers provided that Carts at Multifamily Complexes shall be discouraged unless necessary due to site constraints. Containers shall be provided to Customers at no charge, except for compacting Containers or unless otherwise set forth in this Contract and included in Attachment B. Materials in excess of the subscribed service level shall be collected and properly charged as Extra Units at the rates listed in Attachment B. The Contractor shall develop and maintain route lists in sufficient detail to allow accurate recording and charging of all Extra Units. The Contractor may use either or both front -load or rear -load Detachable Containers to service Multifamily Complex and Commercial Customers, although not all collection sites within the City Service Area may be appropriate for front -load collection due to limited maneuverability or overhead obstructions. The Contractor shall provide Containers and collection services capable of servicing all Customer sites, whether or not front -load collection is feasible. Containers shall be delivered by the Contractor to requesting Multifamily Complex and Commercial Customers within three days of the Customer's initial request. 3.2.4.3 Specific Collection Requirements Collections from both Multifamily Complex and Commercial Customers shall be made on a regular schedule on the same day and as close to a consistent time as possible to minimize Customer confusion. Customers shall use Containers for all regularly -generated Garbage. Occasional Extra Units placed next to the Customer's Container shall be collected if the Contractor' s staff can reasonably handle the weight and bulk of the Extra Units. The Contractor's staff shall pick-up debris or litter created during the collection process within ten feet of the Container or within the Container enclosure, whichever is less. If a Customer's site frequently contains litter or Extra Units, photos shall be sent to the property manager, along with suggestions for changing collection frequency or Container size. In the event a Customer is unresponsive, the Contractor shall forward documentation of the situation to the City and the City may intervene in the case of code or health compliance issues as authorized by law. City of Spokane Valley 26 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract The Contractor shall provide locks for Containers upon request, remove and replace Containers from enclosures and position (roll-out) Containers up to 25 feet for Garbage (and Recycling and Compostable) collection at the charges itemized in Attachment B. Additional roll-out charges shall be assessed in 25 foot increments only to those Multifamily Complex and Commercial Customers for whom the Contractor must move a Container over 25 feet to reach the collection vehicle at its nearest point of access. Extra charges may be assessed for materials loaded so as to lift the Container lid in excess of six inches from the normally closed position and for bagged or bundled materials placed next to the Container. Customers with hard -to -access Containers that require the Contractor to wait for Customer Container relocation or use of specialized Contractor equipment to relocate Containers for dumping may charge those Customers additional access and/or hourly fees consistent with Attachment B. Customers may request extra collections and shall pay a proportional amount of their regular monthly rate for that service in accordance with the rates listed in Attachment B. 3.2.5 Multifamily Complex Recyclables Collection Recycling shall be available to Multifamily Complex Customers on a subscription basis at the Multifamily Complex Recycling rate surcharge provided for in Attachment B. If Recycling collection is requested, an itemized Multifamily Complex Recycling Fee shall be charged in addition to their basic Garbage charges, based on the size of the Customer's Garbage Container. 3.2.5.1 Subject Materials All Recyclables listed in Attachment C for Multifamily Complex Customers, shall be collected from Recyclables collection subscribers without limit. 3.2.5.2 Containers The Contractor shall provide Recycling Containers at no additional charge to Multifamily Complex Recyclables collection subscribers. The Contractor shall recommend appropriate Container sizes through its site visit and evaluation process. The Contractor shall encourage the use of Detachable Containers instead of multiple Carts at locations where more than one cubic yard of Recycling capacity is provided, unless space or other constraints favor the use of Carts. Containers used for the collection of Recyclables shall be delivered by the Contractor to requesting Customers within three days of the Customer's initial request. 3.2.5.3 Specific Collection Requirements If Recycling is requested, Multifamily Complex recycling collection shall occur at least weekly or more frequently if space constraints preclude providing sufficient weekly capacity. Collections shall be made on a regular schedule on the same day(s) of the week and as close to a consistent time as possible to minimize Customer and tenant confusion. The Contractor and City shall jointly develop a protocol to address Multifamily Complex recycling contamination issues. The protocol shall address thresholds for when contamination levels trigger Customer contact, when to put a Customer on "probation" for possible discontinued collection, when to suspend collection service and remove the subject Container, and fmally, procedures for allow a Customer to resume service after it has been suspended due to contamination. The Contractor shall implement the City of Spokane Valley 27 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract protocol consistently for all Customers and shall notify the City via e-mail of any Customer being handled under the protocol. 3.2.6 Temporary (Non -Event) Container Customers The Contractor shall maintain a sufficient Container inventory, including Detachable Containers, to provide delivery of empty Containers by the Contractor to temporary Customers within three business days after the Customer's initial request. The charges for all temporary Containers shall be included in Attachment B. The charges for temporary Detachable Container service as listed in Attachment B shall include delivery, collection, distance, and disposal. No additional fees other than those included in Attachment B may be charged. Temporary Garbage services shall not exceed 90 days in duration. Customers requiring service for more than 90 days shall subscribe for regular Garbage service. 3.2.7 Special Event Services The Contractor shall provide temporary Garbage and Recyclables Containers to Customers sponsoring special events within the City Service Area at the rates listed in Attachment B. The Contractor shall provide such Customers with assistance in determining Container needs and signage for Garbage and Recyclables at the special events, including site visits and technical assistance to ensure that the maximum Recyclables diversion is achieved. The Contractor shall coordinate their efforts with the City, receive prior written approval for signage style and content, and provide such Customers and the City with a summary of the volumes and tonnages of materials disposed of, and diverted for recycling. The Contractor shall provide special event services as a bundle, with each event -provided collection of Garbage and Recyclables. The provision of Garbage -only service is discouraged, and shall be offered on a case-by-case basis only upon prior written approval of the City. 3.2.8 On-call Bulky Waste Collection The Contractor shall provide on-call fee-based Bulky Waste collection to any Customer. On-call collection of Bulky Waste shall be provided by the Contractor to Customers by appointment for no more than the charge set forth in Attachment B to this Contract, provided that Customers request collection no later than the day before their regular Garbage collection day. Bulky Waste must be placed at the Curb by the Customers or at a location specified by the Contractor. The Contractor shall notify the Customer of the specific date that their item will be collected, the charge that will be made to their next bill, and where the item should be placed for collection. The Contractor shall recycle all metal white goods, unless another arrangement is approved in writing by the City, and to make a reasonable effort to recycle all other materials collected. The Contractor shall direct Customers to remove doors from refrigerators and freezers before collection and not to place Bulky Waste at the Curb prior to twenty-four (24) hours before scheduled collection. The Contractor shall maintain a separate log listing service date, materials collected, Customer charges, weights, and whether the item was recycled or disposed. This log shall be provided to the City on a monthly basis in accordance with Section 3.3.4. On-call Bulky Waste collection must occur during the hours and days specified in Section 3.1.4, with the exception that Saturday collection is permissible if it is more convenient for Customers. City of Spokane Valley 28 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.2.9 Excluded Services This Contract does not include the collection or disposal of Excluded Materials. Collection of Drop -box Containers containing Garbage (other than as provided under Section 3.1.20) are excluded from this Contract and are contracted separately by the City. 3.2.10 Services at City Facilities The Contractor agrees to remove and dispose of Garbage and Recyclables generated in the normal course of business from City facilities identified in this section. This section shall not apply to collection of sludge, waste water, decant or any other substance from waste water treatment plants or third party activities such as construction projects pertinent to a City facility. Contractor agrees to provide a similar service level to the Garbage service levels below with the addition of Recyclables collection. Should service exceed 10% of the volumes listed, Contractor may charge City for such excess services pursuant to rates set forth in Attachment B, at the rates in effect at the time the excess volume occurs. City Facility Address Material Size Collection(s) Per Week Precinct 12710 E Sprague Ave Garbage 6 yard One Precinct 12710 E Sprague Ave Recyclables To Be Determined To Be Determined Center Place 2426 N Discovery PI Garbage 8 yard Two Center Place 2426 N Discovery PI Recyclables 6 yard One Maintenance Shop 17002 E Euclid Garbage 3 yard One Maintenance Shop 17002 E Euclid Recyclables To Be Determined To Be Determined City Hall 10210 E Sprague Ave Garbage 8 yard Two City Hall 10210 E Sprague Ave Recyclables To Be Determined To Be Determined 3.3 COLLECTION SUPPORT AND MANAGEMENT 3.3.1 General Customer Service The Contractor shall be responsible for providing all Customer service functions, including, but not limited to: • Answering Customer telephone calls and e-mail requests; • Requesting at start of service Customer's preference for notification of service changes via robo- calls, texts or emails; • Informing Customers of current, new, and optional services and charges; • Handling Customer subscriptions and cancellations; • Receiving and resolving Customer complaints; • Dispatching temporary containers and special collections; • Billing; and, • Maintaining and updating regularly as necessary a user-friendly internet website. These functions shall be provided at the Contractor's sole cost, with such costs included in the Customer charges set forth in Attachment B. City of Spokane Valley 29 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.3.2 Specific Customer Service Requirements The Contractor shall maintain a Spokane Valley -specific local or toll free telephone number with sufficient physical capacity to meet Section 3.3.2.4 performance requirements. The holiday collection schedule described in Section 3.1.7 shall also apply to Customer service coverage. Customer service representatives shall be available through the Contractor's call center during Office Hours for communication with the public and City representatives. Customer calls shall be taken during Office Hours by a person, not by voice mail. During all non -Office Hours for the call center, the Contractor shall have an answering or voice mail service available to record messages from all incoming telephone calls. 3.3.2.1 Customer Service Representative Staffing During Office Hours, the Contractor shall maintain sufficient staffmg to provide timely response to complaints and service requests, consistent with required Contract response times for Customer communications. During office hours, Customers shall not be required to navigate automated telephone answering option branches in order to speak with a Customer service representative, but shall be routed directly to a Customer service representative. If incoming telephone calls necessitate, the Contractor shall increase staffing levels as necessary to meet Customer service demands. The Contractor shall work towards providing and publicizing a telephone number capable of handling service related text messages. The Contractor shall maintain sufficient staffmg to answer and handle complaints and service requests in a timely manner made by methods other than telephone, including letters, e-mails, text messages or webpage messages. If staffmg is deemed to be insufficient by the City to handle Customer complaints and service requests in a timely manner, the Contractor shall increase staffmg levels to meet performance criteria. The Contractor shall provide additional staffing during the transition and implementation period, and especially from six weeks prior to the Date of Commencement of Service, through the end of the fourth month after the Date of Commencement of Service, to ensure that sufficient staffing is available to minimize Customer waits and inconvenience. The Contractor shall receive no additional compensation for increased staffing levels during the transition and implementation period. Staffing levels during the transition and implementation period shall be subject to prior City review and approval. 3.3.2.2 City Customer Service The Contractor shall maintain staff that has management level authority to provide a point of contact for the majority of City inquiries, requests, and coordination covering the full range of Contractor activities related to this Contract. Duties include, but are not limited to: • Assisting City staff with promotion and outreach to Single-family Residences, Multifamily Complexes, Commercial Customers, and special events; • Serving as an ombudsperson, providing quick resolution of Customer issues, complaints, and inquiries; and, • Assisting the City with program development and design, research, response to inquiries, and troubleshooting issues. The Contractor shall maintain a representative or answering service to contact such representative, available at an emergency telephone number and email for use by the City in the event of an emergency during all hours. The City shall not use the emergency contact after normal office hours for normal customer service issues. City of Spokane Valley 30 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.3.2.3 Service Recipient Complaints and Requests The Contractor shall record all complaints and service requests, regardless of how received, including date, time, Customer's name and address, if the Customer is willing to give this information, method of transmittal, and nature, date and manner of resolution of the complaint or service request in a computerized daily log. Any telephone calls received via the Contractor's non -office hours voice mail or answering service shall be recorded in the log the following business day. The Contractor shall make a conscientious effort to resolve all complaints within one business day of the original phone call, letter, or internet communication, and service requests within the times established throughout this Contract for various service requests. If a longer response time is necessary for complaints or requests, the reason for the delay shall be noted in the log, along with a description of the Contractor's efforts to resolve the complaint or request. The Customer service log shall be available for inspection by the City, or its designated representatives, during the Contractor's Office Hours, and shall be in a format approved by the City. The Contractor shall provide a copy of this log in an electronic format from the Microsoft Office suite of software to the City with the quarterly report. 3.3.2.4 Handling of Customer Calls All incoming telephone calls shall be answered promptly and courteously, with an average speed of human answer of less than 30 seconds. No telephone calls shall be placed on hold for more than one minute, and on a monthly basis, no more than 10% of incoming telephone calls shall be placed on hold for more than 30 seconds. The Contractor is encouraged to provide a "call-back" function to handle high call volumes. A Customer shall be able to talk directly with a Customer service representative when calling the Contractor's Customer service telephone number during Office Hours without navigating an automated phone answering system. An automated voice mail service or phone answering system may be used when the office —both the Customer Service Office and the Customer Service Center —is closed. A Customer calling into the Customer service phone lines and placed on hold shall hear only messages that are applicable to Spokane Valley and not misleading to City Customers. 3.3.2.5 Corrective Measures Upon the receipt of Customer complaints in regard to busy signals or excessive delays in answering the telephone, the City may request the Contractor submit a plan to the City to correct the problem. Once the City has approved the plan, the Contractor shall have sixty (60) days to implement the corrective measures, except during the transition and implementation period from one (1) month prior to the Date of Commencement of Service, through the end of the fourth month after the Date of Commencement of Service, during which the Contractor shall have one (1) week to implement corrective measures. Reasonable corrective measures shall be implemented without additional compensation to the Contractor. Failure to provide corrective measures shall result in possible performance fees for the Contractor. 3.3.2.6 Contractor Internet Website The Contractor shall provide a searchable user-friendly Internet website containing information specific to the City's collection programs, collection schedules, current day of collection map, material preparation requirements, available services and options, rates and fees, inclement weather service changes, and other relevant service information for its Customers. The website shall include an e-mail function and live -chat function for Customer communication with the Contractor, and the ability for Customers to submit service requests and manage their services on-line. Emailed Customer service requests shall be answered within City of Spokane Valley 31 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract one business day of receipt. The website shall offer Customers the option to receive and pay their service bills on-line through a secured bill payment system that enables Customers to make one-time or ongoing payments via credit card or checking/savings account at no extra charge. The website design shall be usability tested and then submitted for City approval a minimum of three months prior to the Date of Commencement of Service of this Contract, and then changes shall be subject to the City's prior approval throughout the term of this Contract. The website shall be functional for regular computers, tablets, and smart -phones or other similar mobile devices. Changes requested by the City shall be uploaded to the website within 48 hours of the time of the request. Changes requested by the City that are related to an emergency or time -sensitive situation (such as an inclement weather event, windstorm, or event preventing access to a Customer's regular place of container set -out) shall be uploaded to the website within four hours of the time of request. The Contractor shall review the website monthly, update as needed, and send emails of the updates to the City. Appropriate links shall be provided to the City's website and the Contractor shall check monthly that all links (including both City and non -City) links are current. Upon City request, the Contractor shall provide a website utilization report indicating the usage of various website pages and email option. 3.3.2.7 Full Knowledge of Garbage, Recyclables, and Compostables Programs Required The Contractor's Customer service representatives shall be fully knowledgeable of all collection services in Spokane Valley available to Customers under this Contract, including the various services available to Customers in a Single-family Residence and Multifamily Complex, and for Commercial Customers. For new Customers, Customer service representatives shall explain all Garbage, Recyclables, and Compostables collection options available and specific to the sector the Customer is calling from. For existing Customers, the representatives shall explain new services and options, and resolve recycling issues, collection concerns, missed pickups, container deliveries, and other Customer concerns. Customer service representatives shall be trained to inform Customers of Recyclables and Compostables preparation specifications. City policy questions shall be immediately forwarded to the City for response. The Contractor's Customer service representatives shall have immediate electronic access to Customer service data and history. The Contractor shall provide the City with internal customer service representative training and support information specific to the City to allow the City to review and check information provided to customer service representatives and, in turn, provided to City Customers. Any revisions to these materials shall be approved in writing (via e-mail) by the City prior to being used by customer service representatives. Upon City request, the Contractor shall also provide the City with up to five phantom billing accounts representing various sectors to facilitate City monitoring of Customer communications and billing protocols. These phantom accounts shall be established in conjunction with the City, shall be accessible to the City, and managed as if the City were a normal Customer using these accounts. 3.3.2.8 Customer Communications The City and Contractor recognize that Customer preferences for their method of communication may change during the term of this Contract and agree to adjust customer service expectations to match Customer preferences. For example, if call traffic to the Contractor's telephone -based call center reduces over time and is supplanted by an increase in texting, the Contractor shall shift staff resources accordingly to ensure high levels of customer service. The City and Contractor agree to review Contract requirements periodically and negotiate in good faith any desired improvements to the Contract service standards related to customer service delivery. City of Spokane Valley 32 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.3.3 Customer Billing Responsibilities The Contractor shall be responsible for all billing functions related to the collection services required under this Contract. All Single-family Residence Customers shall be billed quarterly, and Multifamily Complex and Commercial Customers shall be billed monthly. In no case shall a Customer's invoice be past due prior to the receipt of all services covered by the billing period. The Contractor's billing cycle parameters include, but are not limited to the service period, invoice date, due date, late fee date, reminder date(s), Container removal and stop -service date. The City reserves the right to review and provide feedback on the bill template used by the Contractor as to format and design to ensure Customer satisfaction. The Contractor shall evaluate and may incorporate the City's recommendations in good faith. Billing and accounting costs associated with Customer invoicing, including credit card fees, shall be borne by the Contractor, and are included in the service fees in Attachment B. The Contractor may bill to Customers late payments and "non -sufficient funds" check charges, as well as the costs of bad debt collection, under policies and amounts that have been previously approved in writing by the City. The Contractor shall offer paperless billing, including an autopay/electronic notification function that allows Customer to set up autopay and receive an e-mail or text notification of the amount and draw date of the payment, without requiring the Customer to navigate to the Contractor's website to obtain that information. Customers may temporarily suspend collection services due to vacations or other reasons for as long and as often as desired in one week increments, with a minimum of two weeks per suspension, and be billed pro -rata for actual services received. The Contractor may temporarily cancel service and retrieve Carts for those Customers who request a vacation hold greater than four weeks in duration. The Contractor may charge a Cart redelivery fee as listed in Attachment B if the Customer resumes service within nine months. The Contractor shall be responsible for the following: • Generating combined Garbage, Recyclables, and Compostables collection bills for all Customers; • Generating bills printed double -sided; • Generating bills that include at a minimum a statement indicating the Customer's current service level, current charges and payments, appropriate taxes and fees, Customer service contact information and website information; • Generating bills that clearly state the date at which late fees will be assessed for non-payment; • Generating bills that have sufficient space on the front of the bill for educational or informational messaging, as directed by the City; • Accepting automatic ongoing payments from Customers via debit or credit card, checking or savings account withdrawal, or by wire transfer. No transaction fees may be levied on any Customer payments; • Accepting, processing, and posting payment data each business day; • Accepting bill inserts for specific Customer sectors; City of Spokane Valley 33 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract • Maintaining a system to monitor Customer subscription levels, record excess Garbage or Compostables collected, place an additional charge on the Customer's bill for the excess collection, and charge for additional services requested and delivered. This system shall maintain a Customer's historical account data for a period of not less than six (6) years from the end of the fiscal year in accordance with the City's record retention policy, and in a manner that is instantaneously accessible to Customer service representatives needing to refer to Customer service data and history; • Accepting and responding to Customer requests for service level changes, missed or inadequate collection services, and additional services; • Collecting unpaid charges from Customers for collection services; and • Implementing rate changes as specified in Section 4.3. The Contractor shall be required to have procedures in place to backup and minimize the potential for the loss or damage of the account servicing (e.g., Customer service, service levels, and billing history) database. The Contractor shall ensure that at a minimum a daily backup of the account servicing database is made and stored off-site. The Contractor shall also provide the City with a copy of the account servicing database (excluding Customer fmancial information such as credit card or bank account numbers) sorted by Customer sector via e-mail, FTP site or electronic media upon request. The City shall have unlimited rights to use such account servicing database to manage its solid waste program, including, but not limited to, developing targeted educational and outreach programs, analyzing service level shifts or rate impacts, and/or providing information to successor contractors. Upon seven (7) days written notice, the Contractor shall provide the City with a paper and/or electronic copy at the City's discretion of the requested Customer information and history, including but not limited to Customer names, service and mailing addresses, contact information, service levels, and current account status. The City may, at its option, transition to a billing agent relationship with the Contractor where the Contractor shall bill City -specified rates to Customers for all services under this Contract on the City's behalf and then receive, post and remit all funds to a City -specified account. The City shall then manage the receipts and pay the Contractor Contract rates, including or excluding the disposal cost component depending on whether the City elects to pay Garbage disposal fees directly to City's Disposal System. In the event that the City elects to shift to a billing agent relationship, the City and Contractor agree to negotiate the terms of transition, direct payment of disposal fees to the City's Disposal System, inclusion of additional billed utilities and other items in good faith, provided that the Contractor's underlying compensation for Contract services, other than the disposal component, shall remain substantially the same. 3.3.4 Reporting The Contractor shall provide quarterly, annual, and ad hoc reports to the City. The Contractor report formats may be specified and reasonably modified from time to time at City request at no cost to the City. In addition, the Contractor shall allow City staff access to pertinent operations information related to compliance with the obligations of this Contract, such as vehicle route assignment and maintenance logs, Garbage, Recyclables, and/or Compostables facility certified weight slips, and Customer charges and payments. City of Spokane Valley 34 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 3.3.4.1 Quarterly Reports On a quarterly basis, within 15 days of the last day of each quarter, the Contractor shall provide a report containing the following information for the previous quarter: 1. A billing summary that provides the number of Customers billed at each service level (e.g. by container size, extra services) for each service sector (e.g., Single-family Residence, Multifamily Complex, and Commercial Customers), the total number of Customers for each type of service by sector, Customer receipts by each service level, and total billings. 2. A log of all Customer requests, complaints, inquiries, and site visits, including Customer name, property name and address, date of contact or site visit, reason for site visit, results of Customer request, complaint, inquiry and/or site visit, Container sizes for various materials (e.g., Garbage, Recycling, Compostables, etc.), frequency of collection for various materials before site visit and resulting changes after site visit, additional follow-up needed, follow-up conducted, results of follow-up, and materials provided. 3. Reports from the Contractor's Customer service telephone system showing total call volume, total calls answered, average speed of answer, average hold time, total number of abandoned calls, abandonment rate, and average time to abandonment. 4. Website utilization report showing total number of Customers paying their bills on-line, total number of Customers managing their services on-line, total number of e-mails received via website, data on site usage, and other data or information as the City may require for internal reporting purposes. 5. A summary of total Garbage, Recyclables and Compostables, quantities collected (in tons) for each collection sector. Where item counts are more appropriate for certain Recyclables or Bulky Wastes (e.g. appliances), reporting item counts are sufficient. The summary shall include the names of facilities used for all materials and tonnage delivered to each facility. 6. A summary of the number of Single-family Customers receiving on-call clean-up services during the preceding quarter. Upon request, the City may require that the summary include a list of addresses of such customers. 7. A summary of Recyclables market prices. Upon written request, the City may require that the summary of Recyclables also include contamination levels and processing residues disposed as Garbage and a description of the methodology used to determine contamination or residual levels (e.g. sample loads from an individual route truck, aggregate samples from all loads delivered to a facility, etc.). 8. Changes in Compostables tipping fees. 9. A description of any vehicle accidents, infractions, leaks or spills. 10. A description of any promotion, education, and outreach efforts, including where possible, samples of materials, and summary of any feedback or response received from Customers. If collection vehicles are used to service more than one Customer sector, the Contractor shall develop an apportioning methodology that allows the accurate calculation and reporting of collection volumes and City of Spokane Valley 35 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract quantities from the different sectors. The apportioning methodology shall be subject to the prior review and written approval of the City, and shall be periodically verified through field testing by the Contractor. 3.3.4.2 Annual Reports On an annual basis, by January 30th, the Contractor shall provide a report containing the following information for the previous year: 1. A consolidated summary and tabulation of the quarterly reports, described above. 2. A discussion of promotion, education, and outreach efforts, and accomplishments for each sector and plans for the coming year. 3. An inventory of current collection vehicles and other major equipment, including model, year, make, serial or VIN number, assigned vehicle number, mileage (if vehicle), collection sector assigned to or used in, and maintenance history, including vehicle painting. 4. A list of Multifamily Complexes eligible for Recycling and Compostables collection service, but not receiving one or both services, with the results of required contacts made during the year to promote the Recycling and/or Compostables service to those complexes, including the reason why the Multifamily Complex is not receiving Recycling and/or Compostables service. 5. A summary of the quarterly logs of Customer requests, complaints, inquiries, site visits, and resolutions or results, as required in Section 3.3.4.1. The summary shall organize Customer requests, complaints, inquiries, and site visits by category (e.g., missed pickups, improper set-ups). 3.3.4.3 Ad Hoc Reports The City may require specialized ad-hoc reports from the Contractor at no additional cost to the City, provided that such reports do not require the Contractor to expend more than 200 staff hours each calendar year to complete. If ad hoc reporting requires over 200 hours in a particular calendar year, the Contractor may charge the City for additional staff time at a rate of $35 per hour. The Contractor shall inform the City of the cumulative total of hours expended, supported by a listing of staff names, date of work, work task and hours expended, upon the completion of each report requested by the City. These reports may include Customer service database tabulations to identify specific service level or participation patterns or other similar information. Reports shall be provided in such format and with such software compatibility as reasonably may be specified by the City. 3.3.4.4 Other Reports If requested by the City, the Contractor shall provide daily route information for all service sectors and collection streams for the purpose of evaluating potential collection system changes during the term of the Contract. Information received by the City shall be subject to existing laws and regulations regarding disclosure, including the Public Disclosure Act, chapter 42.56 RCW. 3.3.5 Promotion and Education The Contractor, at its own cost and at the direction and approval of the City, shall have primary responsibility for developing, designing, executing, and distributing public promotion, education, and outreach programs. The Contractor shall also provide at its cost annual service-oriented information and outreach to Customers, distribution of City -developed promotional and educational pieces at the City's City of Spokane Valley 36 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract direction, and implementation of on-going recycling promotions, education, and outreach programs at the direction of the City. All written materials, Customer surveys and other general communications provided to Customers by the Contractor shall be approved in advance by the City. Each September, the City and Contractor shall jointly plan the Contractor's specific promotion and education program for the following year, including adjustments in materials and/or targeted audiences, as consistent with the City's solid waste management plan. The Contractor shall contact, at the City's request, the manager or owner of Multifamily Complex sites to encourage recycling participation, address concerns, space or contamination problems, provide outreach to residents, and inform the manager or owner of all available services and ways to decrease Garbage generation. The Contractor shall coordinate and work cooperatively with City staff and/or consultants hired to conduct outreach and education, and provide technical assistance. Any additional promotional, educational, and informational materials provided by the Contractor to Customers in connection with the Contract shall be designed, developed, printed, and delivered by the Contractor, at the Contractor's cost, and subject to the City's final written or emailed approval as to form, content, and method of delivery. The City shall review and approve all materials and ami.im�m minimum -of- two weeks City review period shall be provided in all cases by the Contractor to allow sufficient time for City review and approval. City review may be less than two weeks if the Contractor receives written approval from the City in advance of each project via email. 3.3.6 Transition to Next Contractor The Contractor shall work with the City and any successive contractor in good faith to ensure minimal Customer disruption during the transition period from the City's previous contractor to the City's new Contractor. Container removal and replacement shall be coordinated between the Contractor and a successive contractor to occur simultaneously in order to minimize Customer inconvenience. The Contractor shall remove any Containers for all services or any portion of services provided under this Contract upon sixty (60) days written notice from the City. The Contractor shall provide a detailed Customer list in an electronic format acceptable to the City, including Customer name, contact information (i.e., telephone number and e-mail address, if available), service address, mailing address, collection service levels and frequencies, and Container rental service levels to the successive contractor within seven (7) days of initial request by the City. Failure to fully comply with this Section 3.3.6 shall result in the forfeiture of the Contractor's performance bond, at the City's discretion. 4. COMPENSATION 4.1 Compensation to the Contractor 4.1.1 Rates The Contractor shall be responsible for billing and collecting funds from Single-family Residence, Multifamily Complex, and Commercial Customers in accordance with the charges for services listed in Attachment B. The Contractor may reduce or waive at its option, but shall not exceed, the charges listed in Attachment B. These payments shall comprise the entire compensation due to the Contractor. In the event that a Customer places Excluded Materials in a Container, and the Contractor collects those materials inadvertently and incurs extraordinary expenses dealing with those materials, the Contractor may City of Spokane Valley 37 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract charge the Customer the actual costs of managing those materials, as approved by the City, which approval shall not be unreasonably withheld or delayed. Actual costs shall include additional transportation, handling, and disposal costs incurred by the Contractor for handling only those specific materials traceable to that Customer. The City is not required under this Contract to make any payments to the Contractor for services performed, or for any other reason, except as specifically described in this Contract, or for services the City obtains as a Customer. In the event that the Contractor or a Customer desires solid waste -related services not specifically addressed in this Contract, the Contractor shall propose service parameters and a rate to the City in writing, based on the average of surrounding WUTC tariffs if such service is addressed in current tariffs. Upon the City Manager's written approval, the Contractor may provide the requested services. In no case shall the Contractor provide unauthorized services or charge unauthorized rates. The City Manager may, at his or her sole discretion, determine to bring the proposed services and rates to the City Council for approval. 4.1.2 Itemization on Invoices Except as otherwise provided in this Contract, all applicable City, County, and Washington State solid waste or household hazardous waste taxes or fees, utility taxes, and (if allowed under the last paragraph of Section 4.1.2) sales taxes shall be itemized separately on Customer invoices and added to the charges listed in Attachment B, except that the City Administrative Fees shall be included in Attachment B rates and shall not be itemized separately on Customer invoices. All Recyclables collection costs and revenues shall be added to the Garbage collection rates and displayed as one entire service rate (Garbage and Recycling) for all Single -Family Customer invoices, but Garbage collection rates and Recyclables collection costs shall be displayed separately in Attachment B for purposes of identifying the amount of the rate that is not subject to the state refuse tax. Charges for excess Garbage or Compostables, Single-family, Multifamily Complex and Commercial Compostables collection, On-call Bulky Waste collection services, Container rentals, or temporary Container services shall be itemized on the Customer invoices separately by the Contractor, and may at no time exceed the charges set forth in Attachment B. The Contractor shall not separately charge sales tax for services that include any Container as part of the overall service package. Only Services that separate and itemize optional container rental (for example, additional Cart rental) shall have sales tax charged and listed on Customer invoices. The Contractor shall pay appropriate sales tax upon purchase of all equipment and Containers, and those costs are included in the rates provided in Attachment B. In no case shall Customers be separately charged sales taxes paid by the Contractor on its equipment and Containers. 4.2 Compensation to the City 4.2.1 Fccs U :d !�oity Fees The Contractor shall pay to the City a one-time fee of $47,500 upon Contract execution to cover City costs for procuring this Contract. The Contractor shall also pay to the City art Administrative City Fee on or before the last working day of each month during the term of this Contract, starting on May 31, 2018. The AdministrativoCity Fee shall be based on the gross receipts received by the Contractor from Customers under this Contract. Calculation City of Spokane Valley 38 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract of gross receipts shall not include the Administrative City Fee collected from Customers. The initial Administrative City Fee shall be assessed at x-012.5% of gross receipts received by the Contractor from those Customers since the last AdministrativeCity Fee payment period, consistent with the administrative fee calculations shown in Attachment D. The City Fee shall be used by the City for costs the City has identified from solid waste services, including costs for contract administration, solid waste planning and management, and for a portion of its street preservation and maintenance programs. Within the total City Fee collected, no more than 1.0% assessed on the gross receipts received by the Contractor from Customers may be used for Contract administration purposes. The Contractor's obligations to pay the A-ElfainistFativeCity Fee shall extend past the termination date of this Contract until the Contractor is no longer receiving payments from Customers for services provided under this Contract. The rates included in Attachment B, as modified during the term of this Contract, include the A-ElfctiftistFativeCity Fee, and Customers shall not be separately charged an itemized City Fee. Attachment D contains an example of how the AdministrativeCity Fee is included in rates, and lists the Contractor's service rate, the City's share of the retail rate, the State excise tax associated with the AdministrativoCity Fee, and the combined retail rate. Any adjustments to the AdministrativoCity Fee rate shall be calculated in a manner consistent with the example shown in Attachment D. The Contractor shall fully participate with any City billing audit to confirm the Contractor's Customer receipts during any accounting period during the term of the Contract. The audit shall be confined to confirming Customer billing rates, Contractor receipts for services provided under this Contract and bad debt recovery. The Administrative City Fee may be changed by the City in any year, provided that the change is synchronized with the annual Contractor rate modification described in Section 3.3. The City shall notify the Contactor of the new Administrative City Fee for the following year by August 1', and the Contractor shall itemize and include the appropriate adjustment in its Rate Adjustment Statement provided September 1' of each year. In the event that the Administrative City Fee is adjusted, either up or down, the Contractor shall add or subtract an amount equivalent to the state excise tax, as may be adjusted from time to time by the State of Washington. In addition, the Contractor shall be responsible for payment of all applicable permits, licenses, fees and taxes as described in Section 6.13, Permits and Licenses. 4.3 Compensation Adjustments 4.3.1 Annual CPI Modification The Contractor's collection service charges and miscellaneous fees and Contract options contained in Attachment B, excluding waste disposal fees, for each level of service shall increase or decrease each year by 90% of the annual percentage change in the average CPI for the 12 month period July 1 through June 30 of the calendar year the adjustment becomes effective as compared to the CPI average for the preceding 12 -month period and multiplying the result by the then applicable service charges and miscellaneous fees. Such increases or decreases are considered part of this Contract that occur automatically on an annual basis and shall not require additional City Council approval; provided such increases or decreases are subject to City review and verification as set forth below for the amount of such increase or decrease. Adjustments to the Contractor's collection service charge shall be made in units of one cent ($0.01). Fractions less than one cent ($0.01) shall not be considered when making adjustments. Rates shall be adjusted annually, beginning December 1, 2018. The Contractor shall submit in writing and City of Spokane Valley 39 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract electronic form to the City for review and verification a Rate Adjustment Statement, calculating the new rates for the next year, on or by September P` of each year, starting September 1, 2018. The City shall review and provide comment as to any errors with the calculations, by Sept 15th of each year. In the event that the Contractor does not submit a Rate Adjustment Statement by September 1s`, the City shall calculate and unilaterally implement a rate adjustment based on the best available information as of September 1s` of that year for the applicable period, and the Contractor shall lose the right to appeal this action. Absent City's notification and subsequent remedy of errors, the new rates shall take effect on December 1s` of that year. Contractor shall notify Customers of the impending rate adjustment by October 15t, at least 45 days prior to the new rate going into effect. Should ratepayers not receive notification by October 15t, due to missed deadlines by the Contractor, implementation of the new rates shall be delayed by one month without opportunity for recovery of lost revenue. An example of rate adjustments due to Consumer Price Index changes is provided in Attachment D. 4.3.2 Periodic Adjustments Periodic adjustments shall be made to Contractor collection rates to reflect increases or decreases in City disposal fees for Garbage, beginning with adjustment(s) for increases or decreases in the disposal fees that may occur after the Execution Date. In the event of a change in disposal fees, the disposal fee component of rates charged to Customers shall be adjusted, based on Container content weights specified by the Contractor in its proposal and included in Attachment B of this Contract. An example of rate modifications due to disposal fee changes is provided in Attachment D. 4.3.3 Changes in Disposal or Compostables Processing Sites If the Contractor is required by the City or other governmental authority to use Garbage disposal or Compostables processing sites other than those being used at the initiation of this Contract, the Contractor shall submit a detailed proposal, including full disclosure of relevant cost impacts, for the adjustment of the rates to reflect any additional cost or savings to the Contractor. The Contractor's rates pursuant to this Contract in such a case shall be adjusted so as to pass through any resulting additional costs incurred by or savings to the Contractor. The City and Contractor agree to negotiate in good faith and to make any changes to the rates to accomplish a pass-through of any such costs or savings. If the Contractor is no longer be able to find a processing site for all collected Compostables, after a good faith effort to locate a processing facility acceptable to the City, the City reserves the right to drop the collection of affected Compostables, such as Food Scraps, from the Contract and the City and Contractor shall negotiate rate reduction of Compostable and reduction or increase of Garbage rates in good faith to reflect the reduction in service for Compostables and increase in Garbage collections. If the Contractor is subsequently able to find a processing site for Compostables or the site that was originally used for processing Compostables is able to resume taking the dropped materials, the City reserves the right to reinstate the collection of those materials and to reverse the previously agreed rate reduction for the reduction in service. 4.3.4 Other Modifications Except as otherwise expressly provided for by this Contract, Contractor shall not adjust or modify rates due to employee wage increases, changes in commodity prices for Recyclables, changes in Compostables processing fees other than directed by the City subject to 4.3.3, Garbage collection service level shifts, or other changes affecting the collection system. City of Spokane Valley 40 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract In the event that unforeseen temporary market failure prevents or precludes compliance with the requirements of Section 3.1.12, the Contractor may request a temporary adjustment or other relief from the requirements of that Section 3.1.12. The City may request any and all documentation and data reasonably necessary to evaluate such request by the Contractor, and may retain, at its own expense, an independent third party to audit and review such documentation and such request. If such third party is retained, the City shall take reasonable steps, consistent with State law, to protect the confidential or proprietary nature of any data or information supplied by the Contractor. If an unforeseen market failure persists more than nine months, the Parties agree to engage in good faith negotiations to determine a mutually acceptable course of action, including but not limited to eliminating the materials from the list of Recyclables, changing Customer preparation requirements, or any other mutually -agreeable solution. The City shall review the Contractor's request within 120 days of receipt. Upon the City's review of the Contractor's request, the City shall approve or deny the request, at its sole discretion. 4.3.4.1 New or Changes in Existing Taxes If new City, County, Washington State, or Federal taxes are imposed, or the rates of existing taxes are changed after the Date of Execution of this Contract, and the impact of these changes results in increased or decreased Contractor costs in excess of $5,000 annually, the Contractor and City shall enter into good faith negotiations to determine whether compensation adjustments are appropriate for the amount exceeding the $5,000 threshold, and if so, to determine the amount and the method of adjustment. In the event that road or bridge tolls are implemented that affect the Contractor's operations under this Contract, the City and Contractor agree to enter into good faith negotiations to adjust compensation accordingly, without meeting the $5,000 cost threshold referenced in the preceding paragraph. 4.3.4.2 Changes in Service Provision In the event that either the Contractor or City propose any changes in how Contract services are provided that reduce Contractor costs by over $20,000, the Contractor shall promptly notify the City in writing of such reduced costs and expected Customer impacts. If the City reasonably believes that the changes will result in an adverse effect on City Customers, the City may, at its sole option, reject the proposed change. Otherwise, the Contractor and City shall mutually agree on how to split the savings between the Contractor and Customer to reflect any potential net decrease in Customer convenience due to the change. 4.4 Change in Law In the event there are changes in federal, State, or local laws or regulations which result in increased or decreased Contractor costs in excess of $10,000 annually, the Contractor and City shall enter into good faith negotiations to determine whether compensation adjustments are appropriate for the amount exceeding the $10,000 threshold, and if so, to determine the amount and the method of adjustment. If the City requires review of financial or other proprietary information in conducting its rate review, at the request of the Contractor, the City shall retain a third -party to review such information at the City's expense, and shall take such other steps as are reasonably feasible and appropriate to protect the confidential nature of Contractor's documents. This section shall not require the City to approve any compensation adjustment. 5. FAILURE TO PERFORM, REMEDIES, TERMINATION City of Spokane Valley 41 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract The City expects high levels of Customer service and collection service provision. Performance failures shall be discouraged, to the extent possible, through specific performance fees for certain infractions and through Contract default for more serious lapses in service provision. Section 5.1 details infractions subject to performance fees, and Section 5.2 details default provisions and procedures. 5.1 Performance Fees The City reserves the right to make periodic, unscheduled inspection visits or review of Contractor's activities to determine the Contractor's compliance with the provisions and requirements of this Contract. Such inspections or review are not required to be based upon any formal complaint or notification. In the event that the City's inspection reveals that the Contractor has failed to satisfactorily perform any duties of this Contract, the City shall present a documented incident report to the Contractor detailing such unsatisfactory performance. The Contractor and the City agree that upon receiving such report, the Contractor shall pay the following dollar amounts, not as a penalty, but as performance fees for failure to satisfactorily perform its duties under this Contract. The City and the Contractor agree that the City's damages would be difficult to prove in any litigation, and that these dollar amounts are a reasonable estimate of the damages sustained by the City as a result of the Contractor's failure to satisfactorily perform its duties under this Contract. Performance fees shall consist of the following, as well as those set forth in Section 3.1.20: City of Spokane Valley First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 42 Action or Omission Performance fees 1 Collection before or after the times specified in Section 3.1.4, except as expressly permitted in writing. $500 per incident (each vehicle on each route is a separate incident). 2 Repetition of complaints on a route after notification, including, but not limited to, failure to replace Containers in designated locations, spilling, not closing gates, not replacing lids, crossing planted areas, or similar violations. $50 per incident, not to exceed $5,000 per vehicle per day. 3 Failure to promptly clean-up or collect leaked or spilled materials after notification by the City. Twice the cost of cleanup to the City, plus $500 per incident. 4 Repeated leakage or spillage from Contractor vehicles or of vehicle contents after City notification to the Contractor of the problem. $500 per vehicle, per inspection, plus clean-up costs. 5 Failure to replace a leaking Container within one business day of notification. $250 per incident, and then $100 per day that the Container is not replaced. 6 Failure to collect missed materials within one business day after notification. $50.00 each incidence business day after notification $100 per incident to a maximum of $5,000 per vehicle per day on Single-family Residence routes and no maximum for Multifamily Complex and Commercial Customer routes. 7 Missed collection of a block segment of Single-family Residences (excluding collections prevented by inclement weather, but not excluding collections prevented by inoperable vehicles). A block segment is defined as one side of a street, between cross -streets, not to exceed 50 houses. $5,000 per block segment if collection is not performed the following day. City of Spokane Valley First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 42 Nothing in this Section shall be construed as providing an exclusive list of the acts or omissions of the Contractor that shall be considered violations or breaches of the Contract, and the City reserves the right to City of Spokane Valley 43 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Action or Omission Performance fees 8 Rejection of Garbage, Recyclables, Yard Debris or Compostables without providing documentation to the Customer of the reason for rejection. $100 per incident. 9 Failure to deliver Containers within three days of request to Multifamily Complex or Commercial Customers requesting service after the Date of Commencement of Service. $100 per incident. 10 Failure to deliver Garbage, Recyclables or Compostables Containers within seven days of request to Single-family Residence Customers requesting service after the Date of Commencement of Service. $25 per incident. 11 Material misrepresentation by Contractors in records or reporting, as determined by the City or upon a series of misrepresentations when the Contractor has failed to provide correct and accurate records or reporting. $5,000 per incident. 12 Failure to provide the required annual report on time. $500 per day past deadline. 13 Failure to maintain clean, sanitary and properly painted Containers, vehicles and facilities. $50 per incident, up to maximum of $1,000 per inspection. 14 Collection of Recyclables, Yard Debris, or Compostables in a vehicle placarded for Garbage collection without the express written permission of the City. $2,000 per vehicle, per incident. 15 Failure to meet Customer service answer and on -hold time performance requirements. $100 per day. 16 Failure to meet the service and performance standards listed in Section 3.3.2 of this Contract for a period of two consecutive months. $250 per day until the service standards listed in Section 3.3.2 are met for 10 consecutive business days. 17 Failure to deliver Garbage, Recycling, and Compostables Containers to all existing Multifamily Complex and Commercial Customers, as requested on or before the Date of Commencement of Service. $5,000 per day, plus $25 per Container for each incident occurring after the Date of Commencement of Service. 18 Failure to include City authorized instructional/ promotional materials when Garbage, Recycling, and/or Compostables Containers are delivered to Single-family Residences, or failure to affix required City authorized stickers on Containers. $50 per incident, with no maximum. 19 Failure to properly use an authorized switchable placard or nameplates as described in Section 3.1.14. $100 per placard per vehicle per day. 20 Inability to reach the Contractor's staff via the emergency telephone number. $500 per incident. 21 Charging Multifamily Complex Customers unauthorized fees for Recycling services. Refund of fees paid by the Customer plus $1,000 per incident. 22 The use of outdated, or unauthorized stickers, or lack of required stickers on Contractor -provided Containers. $50 per Container. 23 Failure to have correct rates for all Customer sectors and service levels listed on the Contractor's website. S250 per day, with no maximum. Nothing in this Section shall be construed as providing an exclusive list of the acts or omissions of the Contractor that shall be considered violations or breaches of the Contract, and the City reserves the right to City of Spokane Valley 43 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract exercise any and all remedies it may have with respect to these and other violations and breaches. The performance fees schedule set forth here shall not affect the City's ability to terminate this Contract as described in Section 5.2. Performance fees, if assessed during a given month, shall be invoiced in writing by the City to the Contractor. The City shall notify the Contractor of an assessment of performance fees within 30 days of the City becoming aware of the violation. The Contractor shall be required to pay the City the invoiced amount within 30 days of billing. Failure to pay performance fees shall be considered a breach of this Contract, and shall accrue penalty charges of 8.0% percent of the amount of any delinquent payments. Any performance fees assessed against the Contractor may be appealed by the Contractor to the City within 10 days of being invoiced for assessed performance fees. The Contractor shall be allowed to present evidence as to why the amount of the assessed performance fees should be lessened or eliminated including the provision of incorrect information provided by a previous contractor for contract failures during the initial transition period. The City reserves the right to waive any performance fee. The decision of the City shall be fmal. 5.2 Contract Default The Contractor shall be in default of this Contract if it abandons or violates any portion or provision of this Contract, fails to fully and promptly comply with all its obligations, or fails to give any satisfactory reason for noncompliance. In addition, the Contractor shall be in default of the Contract should, including but not limited to, any of the following occur: 1. The Contractor fails to commence the collection of Garbage, Recyclables, or Compostables, or fails to provide any portion of service under the Contract on the Date of Commencement of Service, or for a period of more than five consecutive collection days at any time during the term of this Contract except as provided pursuant to Section 3.1.20 (labor disruption) or Section 7.15 (force majeure); 2. The Contractor fails to obtain and maintain any permit, certification, authorization, or license required by the City, County, or any federal, State, or other regulatory body in order to collect materials under this Contract, or comply with environmental standards and regulations applicable to services provided under this Contract; 3. The Contractor's noncompliance creates a hazard to public health or safety or the environment; 4. The Contractor causes uncontaminated Recyclables or Compostables to be disposed of in any way, such as in a landfill or incinerated at an incinerator or energy recovery facility, without the prior written permission of the City; 5. The Contractor fails to make any required payment to the City, as specified in this Contract; 6. The Contractor is assessed performance fees in excess of twenty thousand dollars $20,000 during any consecutive six month period; or 7. The Contractor fails to resume full service to Customers within twenty-one days following the initiation of a labor disruption pursuant to Section 3.1.20. The City reserves the right to pursue any remedy available at law or in equity for any default by the Contractor. In the event of default, the City shall give the Contractor 10 days prior written notice of its City of Spokane Valley 44 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract determination of a default, intent to exercise its rights, stating the reasons for such action, and the period for the Contractor to cure the default. In the event no cure period is specified in such notice, the cure period shall be 10 days from the date of the notice. If an emergency arises that does not allow 10 days prior written notice, the City shall immediately notify the Contractor of its intent to exercise its rights immediately. If the Contractor cures the stated reason within the stated cure period, or initiates efforts satisfactory to the City to remedy the stated reason and the efforts continue in good faith, the City may opt to not exercise its rights for the particular default. If the Contractor fails to cure the stated reason within the stated period, or does not undertake efforts satisfactory to the City to remedy the stated reason, then the City may at its option terminate this Contract. The City shall send notice of termination to the Contractor and surety on the Contractor's performance bond. Upon receipt of such notice, the Contractor agrees that it shall promptly discontinue the services provided under this Contract. The surety of the Contractor's performance bond may, at its option, within 10 days from such written notice, assume the services provided under this Contract that the City has ordered discontinued and proceed to perform same, at its sole cost and expense, in compliance with the terms and conditions of the Contract, and all documents incorporated herein. In the event that the surety on the Contractor's performance bond fails to exercise its option within the 10 day period, the City may complete the services provided under this Contract or any part thereof, either through contract with another party or any other means. The City shall be entitled to recover from the Contractor and the surety on the Contractor's performance bond as damages all expenses incurred, including reasonable attorney's fees, together with all such additional sums as may be necessary to complete the services provided under this Contract, together with any f urther damages sustained or to be sustained by the City. If City employees provide Garbage, Recyclables or Compostables collection, the actual incremental costs of City labor, overhead, and administration shall serve as the basis for a charge to the Contractor and the surety on the Contractor's performance bond. 6. NOTICES All notices required or contemplated by this Contract shall be in writing and personally served or mailed (postage -prepaid and return receipt requested), addressed to the parties as follows, or as amended by the City: To City: City Manager City of Spokane Valley 14-7880210 East Sprague Avenue, Sc' 06 Spokane Valley, WA 99206 After September 1, 2017: City Manager City f Sp kane Valley 10210 East Sprague Avenue Sp kane Valley, WA 99206 To Contractor: Public Sector Solutions Director Waste Management of Washington, Inc. 720 4th Avenue, Suite 400 City of Spokane Valley 45 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Kirkland, WA 98033 Public Sector Manager Waste Management 11321 E Indiana AvenueRoad Spokane Valley, WA 99206 7. GENERAL TERMS 7.1 Collection Right The Contractor shall be the exclusive provider with which the City shall contract to collect Garbage, Recyclables and Compostables placed in designated Containers and set out in the regular collection locations within the City Service Area, with the exception of Drop -Box Container collection and any associated Residential Recycling collection services, which shall be contracted separately by the City. Collection of Garbage, Recyclables, and Compostables shall occur solely in accordance with the terms of this Contract. The City shall not be obligated to join or instigate litigation to protect the right of the Contractor. This Contract provision shall not apply to Garbage, Recyclables, or Compostables self -hauled by the generator; to Source -separated materials hauled by common or private carriers (including drop-off recycling sites); to C&D Waste hauled by self -haulers or construction or demolition contractors in the normal course of their business; to Yard Debris generated and hauled by private landscaping services; or to non-residential Compostables hauled by common or private carriers. The Contractor shall retain the right and cover all costs to dispose of or process and market the Garbage, Recyclables, and Compostables once these materials are placed in Contractor -provided or City -owned containers. The Contractor shall retain revenues gained from the sale of Recyclables or Compostables. Likewise, a tipping or acceptance fee charged for Recyclables or Compostables shall be the fmancial responsibility of the Contractor. 7.2 Access to Records The Contractor shall maintain in its local office full and complete operations, Customer, fmancial, and service records related to the Contractor's performance under this Contract. These records shall be available upon reasonable notice for inspection and copying for any reasonable purpose by the City. In addition, the Contractor shall, during the Contract term, and at least seven years thereafter, maintain in an office in Spokane County reporting records and billing records pertaining to the Contract that are prepared in accordance with Generally Accepted Accounting Principles, reflecting the Contractor's services provided under this Contract. Those Contractor's accounts shall include, but shall not be limited to, all records, invoices, and payments under the Contract, as adjusted for additional and deleted services provided under this Contract. The City shall be allowed access to these records for audit and review purposes, subject to the same protections of the Contractor's fmancial or other proprietary information set forth in Section 4.4. The Contractor shall make available copies of certified weight slips for Garbage, Recyclables, and Compostables on request within 10 business days of the request. The weight slips may be requested for any period during the term of this Contract. City of Spokane Valley 46 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 7.3 Insurance The Contractor shall procure and maintain insurance, as required in this Section, without interruption from commencement of the Contractor's work through the term of the contract and for thirty (30) days after the Physical Completion date, unless otherwise indicated herein. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. 7.3.1 Minimum Scope of Insurance Contractor shall procure and maintain for the duration of the Contract, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Contractor, its agents, representatives, employees, or subcontractors. Contractor shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage and including Pollution coverage related to transport cargo. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, and personal injury, and advertising injury. There shall be no endorsement or modification of the Commercial General Liability Insurance for liability arising from explosion, collapse, or underground property damage. City shall be named as an additional insured under Contractor's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Contractor's Pollution Legal Liability insurance coverage (claims -made form) covering any claim for bodily injury, personal injury, property damage, cleanup costs, and legal defense expenses applying to all work performed under the Contract, including that related to transported cargo. Contractor warrants that any retroactive date applicable to coverage under the policy precedes the effective date of this Contract; and that the continuous coverage shall be maintained or an extended discovery period shall be exercised for a period of three years beginning from the date services under this Contract are terminated. The City shall be named by endorsement as an additional insured on the Contractor's Pollution Legal Liability insurance policy. 5. Commercial Umbrella Liability insurance (not "excess only" Umbrella Liability Insurance). This Umbrella Liability Insurance shall apply above, and be at least as broad in coverage scope, as the Contractor's Commercial General Liability and Automobile Liability Insurance. 7.3.2 Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: City of Spokane Valley 47 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, $2,000,000 for general aggregate, and $2,000,000 products completed operations aggregate limit. 3. Employer's Liability, $1,000,000 per occurrence. 4. Contractor's Pollution Legal Liability insurance shall be written with limits of $5,000,000 each incident. 5. Commercial Umbrella Liability insurance shall be written with limits of $5,000,000 each occurrence. 7.3.3 Other Insurance Provisions As respects the services provided by Contractor under this Agreement, the policies are to contain, or be endorsed to contain, the following provisions for all except workers' compensation: 1. Contractor's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Contractor's insurance and shall not contribute with it. 2. Contractor shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within five business days of receipt by Contractor. 3. If Contractor maintains higher insurance limits than the minimums shown above, City shall be included as an additional insured for the full available limits of commercial general and excess, pollution, or umbrella liability maintained by Contractor, irrespective of whether such limits maintained by Contractor are greater than those required by this Contract or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Contractor. 4. Failure on the part of Contractor to maintain the insurance as required shall constitute a material breach of the Contract, upon which the City may, after giving at least five business days' notice to Contractor to correct the breach, immediately terminate the Contract, or at its sole discretion, procure such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Contractor from the City. 7.3.4 Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. 7.3.5 Verification of Coverage As evidence of the insurance coverages required by this Contract, Contractor shall furnish acceptable insurance certificates to the City Clerk at the time Contractor returns the signed Contract, which shall be Attachment E. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements. Insuring companies or entities are subject to City acceptance. To the extent City of Spokane Valley 48 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract allowed or required by law and upon the request of the City, complete copies of insurance policies shall be provided to the City. Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 7.3.6 Subcontractors The Contractor shall cause each and every Subcontractor to provide insurance coverage that complies with all applicable requirements of the Contractor -provided insurance as set forth herein, except the Contractor shall have sole responsibility for determining the limits of coverage required to be obtained by Subcontractors. The Contractor shall ensure that the City is an additional insured on each and every Subcontractor's Commercial General liability insurance policy using an endorsement at least as broad as ISO Additional Insured endorsement 20 26 07 04. 7.3.7 ACORD Form If an "ACORD" form of Certificate of Insurance is provided to the City pursuant to this section, it must include the following: Wording to be added in the Description Section - "Should any of the above described policies be canceled, before the expiration date thereof, thirty (30) days advance notice shall be mailed to the City of Spokane Valley. 7.4 Performance Bond The Contractor shall provide and maintain at all times a valid Contractor's Performance Bond or bonds, letter of credit, or other similar instrument on the City's bond forms in the amount of $2,000,000. The bond, letter of credit, or other similar instrument shall be issued for the term of the Contract, unless otherwise approved in writing by the City. In the event a bond, letter of credit, or other similar instrument is approved for a period shorter than the term of the Contract, the Contractor shall provide such new bond, letter of credit, or similar instrument, and evidence satisfactory to the City of its renewability, no less than 60 calendar days prior to the expiration of the original bond, letter of credit, or other similar instrument then in effect. The City shall have the right to call the original bond, letter of credit, or other similar instrument in full in the event its renewal is not confirmed prior to five calendar days before its expiration. 7.5 Indemnification Contractor shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Contractor, Contractor's agents, subcontractors, subconsultants, and employees arising out of this Contract to the fullest extent permitted by law, subject only to the limitations provided below. Contractor's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Contractor's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) City of Spokane Valley 49 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Contractor, Contractor's agents, subcontractors, subconsultants, and employees shall apply only to the extent of the negligence of Contractor, Contractor's agents, subcontractors, subconsultants, and employees. Contractor's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Contractor specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Contractor's waiver of immunity under this provision extends only to claims against Contractor by City, and does not include, or extend to, any claims by Contractor's employees directly against Contractor. Contractor hereby certifies that this indemnification provision was mutually negotiated. 7.6 Confidentiality of Information 1. The Parties agree that all records of the Contractor and of the City which are related to this Contract and the services provided hereunder and which are prepared, owned, used, or retained by the City are public records under the Public Records Act (chapter 42.56 RCW) and may be subject to disclosure unless a statutory exemption applies. The City agrees to not intentionally waive any statutory exemptions from disclosure available for such records under the Public Record Act. The City shall, if possible, notify the Contractor before any disclosure, and provide the Contractor an opportunity to intervene through judicial process to resist release of such records. The City agrees not to object to the Contractor's intervention in any judicial proceeding in which the City resists the release of the records in question so long as the Contractor's request to intervene is limited to resisting the release of the records. The City shall have no duty to resist release of any Contractor records, except to provide notice to Contractor of the request for and disclosure of such records as previously described. 2. All reports, educational materials, and other records prepared by the Contractor and provided to the City pursuant to this Contract are and shall be the property of the City and shall be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public records laws. The written, graphic, mapped, photographic, or visual documents prepared by Contractor under this Contract and provided to the City shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. The City shall have unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any reports, data, drawings, images or other material prepared under this Contract that Contractor provides to the City pursuant to this Contractor; provided City shall not publish, disclose, or distribute any fmancial information without prior notice to Contractor of its intent to do so or without providing the Contractor an opportunity to intervene through judicial process to resist release of such records; and provided further that Contractor shall have no liability for the use of Contractor's work product outside of the scope of its intended purpose. Notwithstanding the foregoing, any Contractor confidential and proprietary information shall be excluded from this Section to the extent allowed by law. 3. The City, or as requested and authorized by state law, State Auditor, or any of their representatives shall have full access to and the right to examine during normal business hours all of Contractor's records with respect to all matters that are directly related to and covered in this Contract and are required to be provided City of Spokane Valley 50 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract by Contractor to the City or to support fee adjustments under Section 4. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records for a period of three years from the final date of this Contract, provided that such representatives shall hold such matters in strictest confidence and not disclose them except in accordance with the limitations on disclosure set forth in this Section 7.6. Contractor may request an independent third -party accountant or other professional to review any document that it believes is not directly related to this Agreement. In the event the independent third - party determines a document is not directly related to this Agreement, such document shall not be subject to review by the City or State Auditor. 4. Contractor may, from time to time, receive information which the City designates in writing to be confidential. Contractor shall not disclose such information without the prior express written consent of City or upon order of a Court of competent jurisdiction. 7.7 Assignment of Contract 7.7.1 Assignment or Pledge of Money by the Contractor The Contractor shall not assign or pledge any of the money due under this Contract without securing the prior written approval of the surety of the Contractor's performance bond and providing at least 30 calendar days prior written notice to the City of such assignment or pledge together with a copy of the surety's approval thereof. Such assignment or pledge, however, shall not release the Contractor or its sureties from any obligations or liabilities arising under or because of this Contract. The requirements of this section shall not apply to the grant of a general security interest in the Contractor's assets to secure the Contractor's obligations under any loan or credit facility entered into by the Contractor or the Contractor's parent. 7.7.2 Assignment, Subcontracting, Delegation of Duties The Contractor shall not assign or sub -contract any of the services provided under this Contract that directly affect Customers or delegate any of its duties under this Contract without the prior written approval of the City, which may be granted or withheld in the City's sole discretion. In the event of an assignment, sub -contracting, or delegation of duties, the Contractor shall remain responsible for the full and faithful performance of this Contract and the assignee, subcontractor, or other obligor shall also become responsible to the City for the satisfactory performance of the services to be provided under this Contract. The City may impose conditions of approval on any such assignment, subcontracting, or Change of Control, including but not limited to requiring the delivery by the assignee, subcontractor, or other obligor of its covenant to the City to fully and faithfully complete the services to be provided under this Contract or responsibilities undertaken. In addition, the assignee, subcontractor, or obligor shall sign a separate statement agreeing to abide by all terms and conditions of this Contract. The City may terminate this Contract if the assignee, subcontractor, or obligor does not comply with this clause. Supplier agreements for vehicles, part, fuels, and other general supplies are exempt from this reporting requirement. For the purposes of this Contract, any Change of Control of the Contractor shall be considered an assignment subject to the requirements of this section. Nothing herein shall preclude the City from executing a novation, allowing the new ownership to assume the rights and duties of the Contract and releasing the previous ownership of all obligations and liability. City of Spokane Valley 51 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 7.7.3 Merger or Sale of Contractor Operations In the event the Contractor wishes to change the trade name under which it does business within the City Service Area, the Contractor shall designate to the City the name, logo, and colors under which it will be doing business in writing to the City at least 30 days prior to the effective date of its change of trade name. Within a reasonable period following a change of trade name by the Contractor, all items, logos, articles, and implements seen by the public shall be changed, including but not limited to letterhead, signs, promotional materials, website pages, billing statements, envelopes, and other items. Vehicles are the only exception; vehicles must be repainted with new trade name, and any new logo or colors, within two years of the effective date of the change of trade name, provided that temporary name plates (magnetic, stickers or other) shall be affixed to vehicles within 30 days of the change. Failure to comply with the terms of this section shall result in penalties assessed against the Contractor in accordance with Section 5.1.2. 7.8 Laws to Govern/Venue This Contract shall be governed by the laws of the State of Washington both as to interpretation and performance. Venue shall be in Superior Court in the State of Washington for Spokane County. 7.9 Compliance with Applicable Laws and Regulations The Contractor shall comply with all federal, state, and local regulations and ordinances applicable to the work to be done under this Contract. Any material violation of the provisions of this section shall be grounds for termination or suspension of the Contract by the City, and may result in the Contractor's ineligibility for further work for the City. The Contractor agrees not to discriminate against any employee or applicant for employment or any other persons in the performance of this Contract because of race, religion, creed, color, national origin, marital status, gender, age, disability, sexual orientation, or other circumstances as may be defined by federal, state, or local law or ordinance, except for a bona fide occupational qualification. Without limiting the foregoing, Contractor agrees to comply with the provisions of the Affidavit of Equal Opportunity & Title VI Compliance requirements incorporated herein by this reference. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Contractor setting forth the provisions of this nondiscrimination clause. Conditions of the Federal Occupational Safety and Health Act of 1970 (OSHA), the Washington Industrial Safety and Health Act of 1973 (WISHA), and standards and regulations issued under these Acts from time - to -time must be complied with, including ergonomic and repetitive motion requirements. The Contractor must indemnify and hold harmless the City from all damages assessed for the Contractor's failure to comply with the Acts and Standards issued therein. The Contractor is also responsible for meeting all pertinent local, state, and federal health and environmental regulations and standards applying to the operation of the collection and processing systems used in the performance of this Contract. The Contractor is specifically directed to observe all weight -related laws and regulations in the performance of these services, including axle bridging and loading requirements. City of Spokane Valley 52 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 7.10 Permits and Licenses The Contractor and subcontractors shall secure a City business license and pay all fees and taxes levied by the City. The Contractor shall obtain all permits, certifications, authorizations, and licenses necessary to provide the services required herein prior to the Date of Execution of this Contract at its sole expense. The Contractor shall be solely responsible for all taxes, fees, and charges incurred, including, but not limited to, license fees and all federal, state, regional, county, and local taxes and fees, including income taxes, property taxes, permit fees, operating fees, surcharges of any kind that apply to any and all persons, facilities, property, income, equipment, materials, supplies, or activities related to the Contractor's activities under the Contract, business and occupation taxes, workers' compensation, and unemployment benefits. 7.11 Relationship of Parties The Parties understand and agree that Contractor shall be an independent contractor and not the agent or employee of City, that City is interested only in the results to be achieved, and that the right to control the particular manner, method, and means in which the services under this Contract are performed is solely within the discretion of Contractor. Any and all employees who provide services to City under this Contract shall be deemed employees solely of Contractor. Contractor shall be solely responsible for the conduct and actions of all its employees under this Contract and any liability that may attach thereto. 7.12 Contractor's Relationship with Customers The Contractor shall not separately contract with Customers for any services covered under this Contract; however, the Contractor may negotiate separate agreements with Customers for the sole purpose of compactor leasing, payment for recyclables, or other related services only when not included in this Contract, provided that Customers are provided separate invoices for those services and that the Contractor makes it clear to Customers that those services are not provided under this Contract. These separate agreements must be in writing and shall in no way expressly or by application supersede this Contract. The Contractor agrees these separate agreements shall not contain durations any longer than the final date of this Contract's term. The Contractor shall provide the City a detailed list of all such separate agreements with Customers upon City request. The City may, at its sole option, regulate similar or identical services in the successor to this contract. 7.13 Bankruptcy It is agreed that if an order for relief with respect to the Contractor is entered in any bankruptcy case, either voluntarily or involuntarily, in which the Contractor is a debtor, then this Contract, at the option of the City, may be terminated effective on the day and at the time the order for relief is entered. 7.14 Right to Renegotiate/Amend The City shall retain the right to renegotiate this Contract or negotiate contract amendments at its discretion or based on policy changes, state statutory changes, or local law or rule changes, Washington State, or federal regulations regarding issues that materially modify the terms and conditions of the Contract, including but not limited to any modifications to contracting terms or policies as they relate to the City Disposal System and disposal services. The City may also renegotiate this Contract should any Washington State, County, or City rate or fee associated with the Contract be held illegal or any increase thereof be rejected by voters. In addition, the Contractor agrees to renegotiate in good faith with the City in the event the City wishes to change disposal locations or add additional services or developments, such as those City of Spokane Valley 53 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract identified through a pilot program under Section 3.1.18, to the Contract and to provide full disclosure of existing and proposed costs and operational impacts of any proposed changes. This Contract may be amended, altered, or modified only by a written amendment, alteration or modification, executed by authorized representatives of the City and the Contractor. A failure by the parties to reach agreement on any matter as to which either party has a right to renegotiate under this section or under any other section of this Contract shall not in and of itself result in a termination of this Contract or give rise to any right on the part of either party to terminate this Contract, nor shall a failure of the parties to reach such an agreement otherwise affect the validity or enforceability of this Contract. 7.15 Force Majeure Provided that the requirements of this section are met, Contractor shall not be deemed to be in default and shall not be liable for failure to perform under this Contract if Contractor's performance is prevented or delayed by acts of God, including landslides, lightning, forest fires, storms, floods, freezing and earthquakes, terrorism, civil disturbances, acts of the public enemy, wars, blockades, public riots, explosions, accident to machinery, equipment or materials, unavailability of required materials or disposal restrictions, governmental restraint or other causes, whether of the kind enumerated or otherwise, that are not reasonably within the control of the Contractor, and are not the result of the willful or negligent act error or omission of the Contractor; and that could not have been prevented by the Contractor through the exercise of reasonable diligence ("Force Majeure"). The Contractor's obligations under this Contract shall be suspended, but only with respect to the particular component of obligations affected by the Force Majeure and only for the period during which the Force Majeure exists. The following events do not constitute Force Majeure: strikes, other than nationwide strikes or strikes that by virtue of their extent or completeness make the particular goods or services effectively unavailable to the Contractor; work stoppages or other labor disputes or disturbances occurring with respect to any activity performed or to be performed by the Contractor; or general economic conditions. If as a result of a Force Majeure event, Contractor is unable wholly or partially to meet its obligations under this Contract, the Contractor shall notify the City by telephone or email, on or promptly after the Force Majeure is first known, followed within seven days by a written description of the event and cause thereof to the extent known; the date the event began, its estimated duration, the estimated time during which the performance of the Contractor's obligations will be delayed; the likely financial impact of the event; and whatever additional information is available concerning the event and its impact on the City and its Customers. The Contractor shall provide prompt written notice of the cessation of the Force Majeure. Whenever such event shall occur, the Contractor, as promptly and as reasonably possible, shall use its best efforts to eliminate the cause, reduce the cost, and resume performance under the Contract. In addition, if as a result of a Force Majeure event, Contractor is unable wholly or partially to meet its obligations under this Contract, the Contractor shall notify all Customers regarding the disruption in collection service in a manner similar to the notification required in the case of inclement weather under Section 3.1.8. 7.16 Illegal Provisions If any provision of this Contract shall be declared illegal, void, unenforceable, or invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the legality, effectiveness, and validity of any other section, sentence, clause, or phrase of this Contract and the other provisions of the Contract shall remain in full force and effect. City of Spokane Valley 54 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 7.17 Waiver No officer, employee, agent, or other individual acting on behalf of either party has the power, right, or authority to waive any of the conditions or provisions of this Contract. No waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All remedies afforded in this Contract or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either party to enforce at any time any of the provisions of this Contract or to require at any time performance by the other party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Contract or any part thereof. 7.18 Incorporation of Contractor's Proposal in Response to City's RFP The Contractor's proposal, dated February 6, 2017, submitted in response to the City's Request for Proposals, is incorporated by reference, including but not limited to collection vehicle types, customer service staffing and approach, processing abilities and other commitments made in the Contractor's proposal and all associated clarifications and supplemental proposal materials. In the case of conflict between the Contractor's proposal and this Contract, the provisions of this Contract shall prevail. The City may approve changes to vehicle and Container make, model and specifications at the City's discretion. 7.19 Disputes Resolution The parties shall attempt to resolve any and all disputes to the mutual satisfaction of both parties by good faith discussions. Throughout the duration of a dispute, the Contractor shall continue providing all services included in this Contract. Disputes not resolved in accordance with other provisions of this Contract or through good faith discussions shall, within one year of first notification of such dispute, be submitted to non-binding mediation before a mediator mutually agreed upon by both the City and the Contractor. Each party shall pay their own mediation costs. Neither party may initiate or commence legal proceedings prior to completion of the non-binding mediation. If non-binding mediation is not successful, disputes shall be resolved through litigation filed in the Superior Court of the State of Washington in Spokane County, unless otherwise required by applicable federal or state law. 7.20 Jurisdiction and Venue This Contract is entered into in Spokane County, Washington. Venue shall be in Spokane County, State of Washington 7.21 Interpretation of Time All times expressed in this Contract are in reference to Pacific Standard Time. All references to days are calendar days unless otherwise specified. 7.22 Entirety This Contract and the attachments affixed hereto are herein incorporated by reference and represent the entire agreement or contract terms between the City and the Contractor with respect to the services to be provided under this Contract. No prior written or oral statement or proposal shall alter any term or provision of this Contract. WITNESS THE EXECUTION HEREOF on the day and year first herein above written. CITY OF SPOKANE VALLEY: Contractor: City of Spokane Valley 55 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Mark Calhoun, City Manager By: ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Attachments Attachment A: City Service Area Attachment B: Contractor Rates Attachment C: Recyclables List Attachment D: Rate Modification Example Attachment E: Insurance Certificates Its: Authorized Representative City of Spokane Valley 56 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Attachment A City Service Area SPOKANE VALLEY SOLID WASTE SERVICES AREA ATTACHMENTA City of Spokane -.,<.. Valley Spokane Val ley Solid Waste Services Area City of Spokane Valley 57 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Attachment B Contractor Rates April 1, 2018 ( Does not include State Refuse Tax) Attachment B - Contractor Rates (rates do not include State Solid Waste Collection T:u:) [ Field Code Changed Recycle Garbage Total Add: Disposal Collection Collection Service City Total Service Level Fee Fee Fee Fee Fee Fee * Monthly* One 35 gal on Garbage Cart $ 1.26 $ 5.81 $ 4.16 $ 11.23 $ 1.42 $ 12.65 Weekly* One 10/13 gallon Micro-Can/Cmt $ 1.37 $ 5.81 $ 6.21 $ 13.39 $ 1.70 $ 15.09 Residential One 20-glionGarbage Cart $ 2.74 $ 5.81 $ 5.69 $ 14.24 $ 1.81 $ 16.05 Curbside 1 35 -gal on Garbage Cart $ 4.39 $ 5.81 $ 6.83 $ 17.03 $ 2.16 $ 19.19 Garbage 1 45 -gal on Garbage Cart $ 6.18 $ 5.81 $ 8.58 $ 20.57 $ 2.61 $ 23.18 Service 1 64 -gallon Garbage Cart $ 8.79 $ 5.81 $ 8.95 $ 23.55 $ 2.98 $ 26.53 Includes Recycling 1 96 -gallon Garbage Cart $ 13.19 $ 5.81 $ 11.06 $ 30.06 $ 3.82 $ 33.88 Addtknal 35 Gallon Cm ts (weekly svc) $ 4.39 $ 2.13 $ 6.52 $ 0.83 $ 7.35 Extras (32 allon egnivaI nt) $ 1.01 $ 3.01 $ 4.02 $ 0.51 $ 4.53 Yard Debris Snbscripfton Yard Debris Sevre - 20-lionCrt III , , „. $ 6.75 $ 0.85 $ 7.60 Subscription Yard Deb's Service - 32/35 -gallon Curbside Cart ® ® $ 7.25 $ 0.92 $ 8.17 Service Subscription Yard Deb's Service - 64 -gallon Can ® ) III $ 8.58 $ 1.09 $ 9.67 Subscription Yard Deb's Service -96-gallon Cat • ®® III _ $ 9.90 $ 1.26 $ 11.16 Extra Yard Debs (32 gallon bag/bundle/can) P '1 $ 2.99 $ 0.38 $ 3.37 Addkional Yard Debs Cart- Any Site 6.00 $ 0.76 $ 6.7. Miscellaneous Fee Return Trip ® I I.. I I I I I III $ 6.00 $ 0.76 $ 6.7: Recycling Only (no garbage service) • un� _. �',� r $ 8.64 $ 1.10 $ 9.7 Additional Recycling Cart ®® 1.75 $ 0.22 $ 1.9 Oversize Container (per reit)• ® 3.79 $ 0.48 $ 4.2 Cary Out 5 to 25 feet (pm occrnance) ®® $ 0.50 $ 0.06 $ 0.5. Cary Out over 25 feet (pe occrnance)• 0.30 $ 0.04 $ 0.3 Distance Drive In. Over 125' and ass than 250' IMINEM® is $ 1.72 $ 0.22 $ 1. (per occurrence) Distance Drive In Over 250' and less than 1/10 mSe (per occurrence) ® ® $ 2.23 $ 0.28 $ Distance Drivr In: each 1/10 mSe over 1/10 mile (peroccurrence) Eradrd ® ® $ 3.32 $ 0.43 $ 3. 5 Roll-out Charge, per 25 f1. per cart, per tune III ., 11 11I $ 2.99 $ 0.38 $ 3. 7 Drive-in Charge, per month ® � �3� $ 6.00 $ 0.76 $ 6.'6 Overweight/Oversize container (pe' p/u) '11'1 I I? 1141 l l $ 2.99 $ 0.38 $ 3. t 7 Redelivery of one or more containers ® ',. 3� $ 10.00 $ 1.27 $ 11.h 7 Cart Cleaning (pe' cart pm cleanng)$ 10.00 $ 1.27 $ 11.t 7 On -Call Nov -CFC Containing Large Appliances ('tvhte...........® goods', pm' item ®® • •M•M® ® is $ 20.00 $ 2.54 $ 22 54 Bulky Refrigerators/Freezers/Air Conditioners per ten• • •� M � � � 1 1 � '., � • • is $ 30.00 $ 3.81 $ 33 81 Waste Sofas Char per ten $ 1.97 $ 18.07 $ 20.04 $ 2.55 $ 22 59 Collection Mattresses Boxsprings per ten $ 2.95 $ 17.11 $ 20.06 $ 2.55 $ 2 .61 kA Recycle Fee of $5.81 s embedded as part of the total monthly rate. Ths fee wUl be excluded from the State Solid Waste Tax and will adjust annually Attachment B - Contractor Rates (rates do no include State Solid Waste Collection Tax) Total Add: Disposal Collection Service. City Total Service Level */** Fee Fee Fee Fee Fee Weekly One 20-glionGarbage Cart $ 2.74 $ 9.89 $ 12.63 $ 1.60 $ 1 23 Commercial 1 35 -gallon Garbage Cart $ 4.39 $ 10.57 $ 14.96 $ 1.90 $ 5.86 Can and 1 45 -gallon Garbage Cart $ 6.18 $ 11.88 $ 18.06 $ 2.29 $ 0.35 Cat 1 64 -gal on Garbage Cart $ 8.79 $ 12.32 $ 21.11 $ 2.68 $ 3.79 1 96 -gallon Garbage Cart $ 13.19 $ 13.84 $ 27.03 $ 3.43 $ 0.46 Extras (32 -gallon equivalent) $ 1.01 $ 3.01 $ 4.02 $ 0.51 $ 4.53 Andllwy Fees: Weekly 96 -gal Cart Yard Debs/Foodwaste sevic: $ 9.22 $ 1.17 $ 0.39 Extra Yard Debs (32 gal on bag/bundle/can) $ 2.99 $ 0.38 $ 3.37 Re um Trip $ 6.00 $ 0.76 $ 6.76 Rol -ort Charge, per addtn'l 25 ft, per cart, per p/u $ 1.50 $ 0.19 $ 1.69 Oversize Container (per omit) $ 3.79 $ 0.48 $ 4.27 Cary Out 5 to 25 feet (per occrnance) $ 0.50 $ 0.06 $ 0.56 Cary Out over 25 feet (per occrxance) $ 0.30 $ 0.04 $ 0.34 Distance Drive In: Over 125' and less than 250' (per occurrence) $ 1.72 $ 0.22 $ 1.94 Distance Drive In: Over 250' and less than 1/10 mSe (per oc nce) $ 2.23 $ 0.28 $ 2.51 Distance D ive In: each 1/10 mSe over 1/10 mSe (per occurrence) $ 3.32 $ 0.43 $ 3.75 Redelivery of containers $ 10.00 $ 1.27 $ 11.27 Cart Cleaning (per cart per cleaning) $ 10.00 $ 1.27 $ 11.27 City of Spokane Valley First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 58 Attachment B Contractor Rates April 1, 2018 ( Does not include State Refuse Tax) Weekly Comme mini Detachable Container (compacted) 1 Cubic Yard Container, 1 pckup/EOW week $ 35.64 $ 22.38 $ 58.02 $ 7.36 $ 65.38 1 Cubic Yard Container, 1 pickup/week $ 71.28 $ 44.75 $ 116.03 $ 14.72 $ 130.75 1.5 Cubic Yard Container, 1 pckup'EOW week $ 53.46 $ 29.93 $ 83.39 $ 10.58 $ 93.97 1.5 Cubic Yard Container, 1 pickup/week $ 106.92 $ 59.88 $ 166.80 $ 21.16 $ 187.96 2 Cubic Yard Container, 1 pckup/EOW week $ 71.29 $ 35.29 $ 106.58 $ 13.52 $ 120.10 2 Cubic Yard Container, 1 pickup/week $ 142.57 $ 70.58 $ 213.15 $ 27.04 $ 240.19 3 Cubic Yard Container, 1 pckup/EOW week $ 106.92 $ 44.59 $ 151.51 $ 19.22 $ 170.73 3 Cubic Yard Container, 1 pickup/week $ 213.85 $ 89.17 $ 303.02 $ 38.45 $ 341.47 4 Cubic Yard Container, 1 pckup/EOW week $ 142.57 $ 48.59 $ 191.16 $ 24.26 $ 215.42 4 Cubic Yard Container, 1 pickup/week $ 285.13 $ 97.19 $ 382.32 $ 48.51 $ 430.83 6 Cubic Yard Container, 1 pckup/EOW week $ 213.85 $ 57.50 $ 271.35 $ 34.43 $ 305.78 6 Cubic Yard Container, 1 pickup/week $ 427.70 $ 114.98 $ 542.68 $ 68.86 $ 611.54 Commercial Detachable Container (loose) 1 Cubic Yard, 1 pckup'EOW week $ 11.88 $ 19.46 $ 31.34 $ 3.98 $ 35.32 1 Cubic Yard, 1 pickup/week$ 23.76 $ 38.91 $ 62.67 $ 7.95 $ 70.62 1 Cubic Yard, 2 pickups/week $ 47.52 $ 77.85 $ 125.37 $ 15.91 $ 141.28 1 Cubic Yard, 3 pickups/week $ 71.29 $ 116.77 $ 188.06 $ 23.86 $ 211.92 1 Cubic Yard, 4 pickups/week $ 95.05 $ 155.69 $ 250.74 $ 31.81 $ 282.55 1 Cubic Yard, 5 pickups/week $ 118.81 $ 194.62 $ 313.43 $ 39.77 $ 353.20 1.5 Cubic Yard, 1 pickup'EOW week $ 17.82 $ 26.04 $ 43.86 $ 5.56 $ 49.42 1.5 Cubic Yard, 1 pickup/week $ 35.64 $ 52.07 $ 87.71 $ 11.12 $ 98.83 1.5 Cubic Yard, 2 pickups/week $ 71.29 $ 104.14 $ 175.43 $ 22.26 $ 197.69 1.5 Cubic Yard, 3 pickups/week $ 106.93 $ 156.21 $ 263.14 $ 33.38 $ 296.52 1.5 Cubic Yard, 4 pickups/week $ 142.58 $ 208.28 $ 350.86 $ 44.52 $ 395.38 1.5 Cubic Yard, 5 pickups/week $ 178.22 $ 260.35 $ 438.57 $ 55.64 $ 494.21 2 Cubic Yard, 1 pckup'EOW week $ 23.76 $ 30.69 $ 54.45 $ 6.91 $ 61.36 2 Cubic Yard, 1 pickups/week $ 47.52 $ 61.37 $ 108.89 $ 13.81 $ 122.70 2 Cubic Yard, 2 pickups/week $ 95.05 $ 122.74 $ 217.79 $ 27.63 $ 245.42 2 Cubic Yard, 3 pickups/week $ 142.58 $ 184.12 $ 326.70 $ 41.45 $ 368.15 2 Cubic Yard, 4 pickups/week $ 190.10 $ 245.49 $ 435.59 $ 55.27 $ 490.86 2 Cubic Yard, 5 pickups/week $ 237.63 $ 306.86 $ 544.49 $ 69.08 $ 613.57 Commercial Detachable Container (loose) 3 Cubic Yard, 1 pckup'EOW week $ 35.64 $ 38.77 $ 74.41 $ 9.44 $ 83.85 3 Cubic Yard, 1 pickup/week$ 71.29 $ 77.53 $ 148.82 $ 18.88 $ 167.70 3 Cubic Yard, 2 pickups/week $ 142.58 $ 155.05 $ 297.63 $ 37.76 $ 335.39 3 Cubic Yard, 3 pickups/week $ 213.87 $ 232.60 $ 446.47 $ 56.65 $ 503.12 3 Cubic Yard, 4 pickups/week $ 285.16 $ 310.13 $ 595.29 $ 75.53 $ 670.82 3 Cubic Yard, 5 pickups/week $ 356.45 $ 387.66 $ 744.11 $ 94.41 $ 838.52 4 Cubic Yard, 1 pckup'EOW week $ 47.52 $ 42.26 $ 89.78 $ 11.39 $ 101.17 4 Cubic Yard, 1 pickup/week$ 95.05 $ 84.50 $ 179.55 $ 22.78 $ 202.33 4 Cubic Yard, 2 pickups/week $ 190.10 $ 169.03 $ 359.13 $ 45.56 $ 404.69 4 Cubic Yard, 3 pickups/week $ 285.16 $ 253.54 $ 538.70 $ 68.35 $ 607.05 4 Cubic Yard, 4 pickups/week $ 380.21 $ 338.06 $ 718.27 $ 91.13 $ 809.41 4 Cubic Yard, 5 pickups/week $ 475.27 $ 422.57 $ 897.84 $ 113.91 $ 1,011.7' 6 Cubic Yard, 1 pckup'EOW week $ 71.29 $ 50.00 $ 121.29 $ 15.39 $ 136.6. 6 Cubic Yard, 1 pickup/week $ 142.58 $ 99.99 $ 242.57 $ 30.77 $ 273.3 6 Cubic Yard, 2 pickups/week $ 285.16 $ 199.98 $ 485.14 $ 61.55 $ 546.. 6 Cubic Yard, 3 pickups/week $ 427.74 $ 299.97 $ 727.71 $ 92.32 $ 820.0 6 Cubic Yard, 4 pickups/week $ 570.32 $ 399.97 $ 970.29 $ 123.11 $ 1,093.41 6 Cubic Yard, 5 pickups/week $ 712.90 $ 499.96 $ 1,212.86 $ 153.88 $ 1,366.7 8 Cubic Yard, 1 pckup'EOW week $ 95.04 $ 50.48 $ 145.52 $ 18.46 $ 163.9 8 Cubic Yard, 1 pickup/week $ 190.10 $ 100.96 $ 291.06 $ 36.93 $ 327." 8 Cubic Yard, 2 pickups/week $ 380.21 $ 201.92 $ 582.13 $ 73.86 $ 655." 8 Cubic Yard, 3 pickups/week $ 570.32 $ 302.87 $ 873.19 $ 110.79 $ 983.'8 8 Cubic Yard, 4 pickups/week $ 760.43 $ 403.83 $ 1,164.26 $ 147.71 $ 1,311..7 8 Cubic Yard, 5 pickups/week $ 950.54 $ 504.78 $ 1,455.32 $ 184.65 $ 1,639."7 Extra loose cubic yard in container, per pickup $ 5.48 $ 4.63 $ 10.11 $ 1.28 $ 11. t9 Extra loose cubic yard on ground, per pickup $ 5.48 $ 14.63 $ 20.11 $ 2.55 $ 22..6 Detachable Container Ancillary Fees (per occnrance): Multifanily Recycling Fee (per cubic yard per pickup) $ 1.29 $ 0.16 $ 1. 5 Compactor Connect/Disconnect Service $ 25.27 $ 3.21 $ 28 48 Gate Service (per ence) $ 11.83 $ 1.50 $ 13 33 Lock/Unlock Service re (per occurrence) $ 11.83 $ 1.50 $ 13 33 Roll Out Fees (per occurrence) $ 2.33 $ 0.29 $ 2.62 Roll Out Fees (per occurrence) - Ea. Add'l 5 ft. over 25 ft.$ 0.55 $ 0.07 $ 1.62 Stand-by Time (per minute) $ 1.60 $ 0.20 $ .80 Container Cleaning (per yard of container size) $ 10.00 $ 1.27 $ 1 .27 Redelivery of Containers $ 20.00 $ 2.54 $ 2'.54 Return Trip $ 10.00 $ 1.27 $ 1 .27 City of Spokane Valley First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 59 Field Code Changed Attachment B Contractor Rates April 1, 2018 ( Does not include State Refuse Tax) Tempormy Collection Hauling 2 Yard detachable Container, per pick up $ 10.96 $ 17.70 $ 28.66 $ 3.63 $ 32.29 4 Yard detachable container, per pick up $ 21.93 $ 24.38 $ 46.31 $ 5.88 $ 52.19 6 Yard detachable container, per pick up $ 32.89 $ 28.83 $ 61.72 $ 7.84 $ 69.56 8 Yard detachable container, per pick up $ 43.87 $ 29.12 $ 72.99 $ 9.26 $ 82.25 Temporary Collection Container Rental and Delivery Delivery Daily Fee Rental City Fee Total Fee 2 Yard detachable container $ 1.38 $ 0.17 $ 1.55 4 Yard detachable container $ 2.24 $ 0.28 $ 2.52 6 Yard detachable container $ 2.45 $ 0.31 $ 2.76 8 Yard detachable container $ 2.97 $ 0.38 $ 3.35 Delivery Fee (ad sizes) Delivery, provision, collection of a set of 2 carts (Gar'bage+Recy) Service $ 51.53 Per Day $ 6.54 City Fee $ 58.07 Total Fee Event Services Hourly Rates $ 24.99 Per Hour $ 3.17 City Fee $ 28.16 Per Hour -- Rer/Side-load packer + driver $ 75.02 $ 9.52 $ 84.151 Front -load packer + driver $ 75.02 $ 9.52 $ 84.54 Drop -box Truck + driver $ 75.02 $ 9.52 $ 84. AdditiwalLabor (per person) $ 29.95 $ 3.80 $ 33.7 * Extradt: Additional service on scheduled pickup day while driver is on site Rate is calcuate3 by dividing monthl service rate by number of pickups in a month (4333)_ ** Extra Servile: Additional service on anon -scheduled pickup day requiring a specially dispatched driver_ Rate is calculated by dividing monthly service rate by number of pickups City of Spokane Valley 60 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Field Code Changed Attachment C Recyclables List Recyclables shall be loose, empty, clean and dry, not bagged as follows: MATERIAL TYPE DESCRIPTION PREPARATION INSTRUCTIONS EXCLUSIONS Glass • Food or beverage containers — brown, clear, or green - empty Remove lids; empty of all food or liquids. Labels do not need to be removed. Leaded glass; light bulbs; porcelain; auto glass; windows, mirrors, baking dishes, storage dishes, ceramic, plates, glassware, storage/canning jars. Paper • Office paper, printer/copy paper, construction paper • Newspaper and paper inserts • Magazines and paper inserts • Catalogs • Cardboard • Telephone books • Mail and paper inserts • Envelopes • Paper bags • Cereal, cookie and cracker boxes • Detergent boxes • Paper towel tubes • Toilet paper tubes • Tissue boxes • Non -foil wrapping paper • Kraft paper bags or boxes Remove plastic bags (exterior or interior), plastic packaging, metal, electronics, magnets, twine, straws, lids and any food or liquids. Must be dry. Plastic windows in paper envelopes okay. Shredded paper; paper envelopes with bubble wrap liners, insulation liners or envelopes made from plastic (Tyvek); laminated paper, stickers, labels, photos, carbon paper, paper affixed to magnets; wax- coated cups; pet food bags; mixed material bags; wet or soiled paper; paper with large amounts of paint or glue; Frozen food boxes; Juice boxes; Milk, juice and ice cream cartons; Aseptic containers — e.g. soup, broth, soy milk, almond milk. Cardboard • Cardboard boxes • Cardboard packaging • Cardboard beverage `flats' or nursery `flats' Flatten all cardboard, cut down to size to fit in cart with lid closed. Remove all interior packaging, block foam, packing peanuts and exterior plastic wrap. Do not bundle with tape or twine. External tape okay. Oversized cardboard can be flattened and placed Waxed cardboard; fiber containing, or that has been in contact with food debris. City of Spokane Valley First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract 62 Although not an exhaustive list, for education purposes, examples of other exclusions or items that should not be placed in the Curbside Recycling Carts are: Any recyclables materials, or pieces of recyclables materials less than 2" in size in any dimension. Materials: (a) that contain chemical or other properties deleterious, or capable of causing material damage, to any part of Contractor's property, its personnel or the public; and/or (b) that may materially impair the strength or the durability of the Contractor's structures or equipment. City of Spokane Valley 63 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract next to cart. Must be d1'. Metal • Tin, aluminum and Remove all exterior Aluminum foil and steel food or packaging; remove trays; sharp or greasy beverage containers lids; empty of all food metal; batteries; • Empty aerosol cans or liquids. Labels do microwaves; hangers; • Scrap metal (limit: not need to be electrical cords; cell Needs to fit in cart, approx. 2'x2'x2', 35 lbs.). removed. phones; car snow chains; Metal appliances. Plastic • Food and beverage Plastic bottles with Plastic bags, plastic film; containers plastic screw -on lids plastic bottles that • PET/PETE bottles are okay if lids are contained HEW listed (soda/water bottles) • HDPE bottles/jugs screwed back on, remove all other lids; materials; deli, bakery and produce clamshell (milk jugs; detergent remove straws; empty containers; loose lids — bottles) of all food, liquids or any size; plant trays; • Dairy tubs, e.g. other debris. Labels do PVC; large rigid plastic butter, yogurt, cottage cheese • 5 -gallon buckets not need to be removed. (outdoor furniture, laundry baskets, swimming pools, toys, etc.); hoses; landscaping/sprinkler tubing; foam packaging (block, peanuts, etc.) and foam cups and plates; loose lids; coat hangers. Although not an exhaustive list, for education purposes, examples of other exclusions or items that should not be placed in the Curbside Recycling Carts are: Any recyclables materials, or pieces of recyclables materials less than 2" in size in any dimension. Materials: (a) that contain chemical or other properties deleterious, or capable of causing material damage, to any part of Contractor's property, its personnel or the public; and/or (b) that may materially impair the strength or the durability of the Contractor's structures or equipment. City of Spokane Valley 63 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Attachment D Rate Modification Examples The collection and disposal components of the Customer charges listed in Attachment B will be adjusted separately, as appropriate. The collection component of Customer charges will be adjusted annually, pursuant to this Section and as described below. The disposal component of the Customer charges listed in Attachment B will be adjusted only if the City receives notification from the City's disposal provider of a pending disposal fee adjustment, and will not become effective until the new disposal charges become effective and are actually charged to the Contractor. Formulas for both collection and disposal rate adjustments are provided as follows: Collection Component Adjustment The sum of the collection and Administrative City Fee components listed in Attachment B shall be increased or decreased by the amount of the CPI change: NCC = PCC x [1 + 90% x ((mCPI + nCPI)/2) — oCPI oCPI Where NCC The new collection and Administrative City Fee components, adjusted for excise tax on the Administrative City Fee, of the customer rate for a particular service level; and PCC The previous collection and Administrative City Fee components, adjusted for excise tax on the City Fee, of the Customer rate for a particular service level; and mCPI The semiannual 2°d half CPI average for the previous year (for the period July 1- December 31, 2017, for example); and nCPI The semiannual 1' half CPI average for the current year (for the period January 1- June 30, 2018, for example); and oCPI The CPI average value for the previous twelve month period (for the period July 1, 2016 — June 30, 2017, for example). Disposal Component Adjustment In the case of a Garbage disposal fee modification at the City's Disposal System, the disposal component of each service level shall be adjusted as follows: Step 1: A=ODCx NTF OTF Step 2: NDC = A + [(A — ODC) x CETR] City of Spokane Valley 64 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract Where NDC The new disposal charge component of the customer rate for a particular service level; and NTF The new disposal fee, dollars per ton; and ODC The old disposal charge component of the customer rate for a particular service level; OTF The old disposal fee, dollars per ton; and A Pre -excise tax adjusted disposal component; and CETR Current excise tax rate (the current State excise tax rate; 0.015 used for this example). For example, using an initial one 35 -gallon cart rate of $23.52 per month: if the previous CPI is 143.2, the new CPI is 144.3 and the disposal fee will increase from $140 to $150 per ton starting on January 1, 2019, the old disposal component is $5.00, and the State Excise Tax rate is 0.015, the January 2019 Customer charge for one 35 -gallon cart per week Residential Curbside service would be: (144.3-143.2) New Collection Component = $18.52 x [1+ 90% x ] _ $18.64 (143.2) New Disposal Component = [$5.00 x (150/140)] plus excise tax adjustment of $0.01= $5.36 Thus, the new Customer charge for one 35 -gallon cart per week Residential Curbside service will be $18.64 service component plus $5.36 disposal component, equaling $24.00. Fee Adjustment The Contractor's Single -Family, Commercial and Multifamily rates shown in Attachment B include an embedded Administrative City Fee which may be adjusted from time to time, pursuant to Section 4.2.1. The initial contract rates have incorporated an Administrative City Fee corresponding to a 4$12.5% fee on gross receipts from those Customers, as follows (1 cubic yard non -compacted, 1 pickup per week as example): Collection Fee ($38.912) + Disposal Fee ($23.7628) + Administrative City Fee ($0.627.83) + Excise Tax at 1.5% on Administrative Fee ($0.12981) = Customer rate of $70.620362.83. In the event the City Administrative Fee is adjusted, the AdministrativoCity Fee portion of the Contractor's Customer rates shall be adjusted in a manner that retains the Contractor's underlying compensation to ensure that the Contractor remains whole. City of Spokane Valley 65 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract q{-ClRCf Attachment E Insurance Certificates CERTIFICATE OF LIABILITY INSURANCE TMs CERIIRCATE IE ISSUED AS A MATTER CF INFORIAATION OILY AND COFFERS NO RIGHTS UPZN TOE CERn9CA.TE HOLDER THIS CERrW1CATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMC., E7RBH0 OR ALTER THE COVERAGE AFFORDED BY THE POLJ1EB BELOW. THE CIIiHFICATE OF HSURAHCE DOES NOT CCINSTHUFE A CONTRACT BEIWFBI THE 1T01 40 INSURERS). AUTHORIZED REPFESENTATWE OR PRODUCER. AID 'OE CIIi119CATE FIOLDER IP 080T0NT: 111110 CIMIN EI4 Molar 16 an AOOTFONAL NSURED, the p llcylloo] must have ACOI1I0NAL INSURED peeMe10119 a' On @I1 II18 II118100000011011118 WAIVED. aWJBd ID till 181110 MOB CMI1BM18 W 01e vela/. re118F1 pcIOee row require NI deelOrnIlibIllt 0 Met1111311I m this omilIcab. dose 001 [mar Via. lo the cod ilIceIo homer In11ao of &601 er16e1FMIla1RJe). AOC tlsk 10reltp 0TII.es1. L Gallas l offiras xonc. Cltyl•Ipca tlrrar 2711 rmrrp tell moria Seim BOB Gallas Tk THOM u3w a2g� 080 113 8881 Pz.MF i61-008-0105 NRgt e4 [ fDpRY. r61r2fgiHAFFORMIG CVAINM! MLI =MOD AMERILNE Sron0Imra Spacial ty Insurance Cimpasly 23.445 Waste elvagrant . Inc 1001 Fannin Sad to 4000 Houston Tk 77002$711 01* : o - MemAMIDEREE [lwanura Li__ COVERAGES CERTFICATE NUMBER 5 UEo7102382 REVISION HUMBER_ THE IS TO CERI1F1 THAT TME POLICES CF 0l9LIRANCE COSTED BELOW HALE Bff 4 @BLED TO THE MIMED NAMED N30VE =CR THE FOLIOY PERODD FEaCa1ED. NUM RHETAN DING ANY REQUIRE].FN1, TnR0M OR GONIXIICN OF ANY CCITIRACT CR OTHER DO .LhFNT'81110198101101108001011-1 THIS CERTF1CalE MAY BE BELED OR MAY PERTAIN. THE FiaLR.NHCE ARFCROED BY TE PO CIES DESCRIBED HEREN ES SIUB.ECT TO N1 THE 000011. Far.1 BENS NE000ME 40 OF EWi POLICES DENTE EMMA! MAY FYNE BEEN RE UCED BY PND CLUE.. L1.nle abeam amen waded L. Ta.a n aawual¢ M rmrrru a It mY trra [lwanura Li__ axe y..ra r.Aoel RARSCRAL .I Mk INJURY �qL...c., ❑ 0 880 .Ep<1- 21p. AUTEMEM.LIAMIET C.M.ARD 3D1[12 Lb, Ma aaclalm0 Alt! ADP] so�LY awrrl ti prep AMU' awmpewwrp uEr ALT.35 MET 0 u.A DMA 1101e38701 07/01/2011' 07/01J2010 ucno00ae7.14Cr 524.000.010 __ a Eire Exeasf Ll abl11tyII rrruemer 524.000.018 ow I IE ETENTI.1 I TI NV PEOPRE TOR"0TAN • •Ia EL EACIA.MIERR ■ 0111 ppY,Jmio>[OnIK 885_ M. hlr EL DESEP-M-IKLEY YET a Eno 0lte deb 002030601 01.104-080. 0,J01,29.17a7/011201Y Each Snci leer melt Aggregate Llait Sia *1.400,110 02.000.000 00.000,000 DE.RDTEM 01. PIRATE= 1. MUM= I wra. plop D IIt aa.dr amore aunt,,.., la rkl.e ro Am. Maned Insured Sime attention: lima Management of los 81 npron Inc-, Spotana haul np. 11321 E. lnd1 ma ad.. Spirts Val 1 ick aiSpokane veraofi whocat�n is grenntoidainlfavordof 4.rtif1Aoate 1n1dar in acconfaarcn sl policy on up 1 Li ebn lierxr�poof provisions of the Pollution Legal Liability policy. CERTIFICATE HOLDER CANCELLATION 1 1Ty off 0pokar2 0*1141- 11707 spraque weenie,10 x88. 106 spokanaaalley as 49206 ux POLE,' RAIAIRIOIN. 01988-2015 ACORD CORPORATION. All II l is r8081re0. ACOR0 28 12016103) TILE AcoRO Rene 1110 Igo we repe]Baed 100060 el &CORD City of Spokane Valley 66 First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract CERTIFICATE OF LIABILITY INSURANCE GATE IMMOdYWY1 1/1,291912/1112017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND. EXTEND OR ALTER THE COVERAGE AFFORDED BY TIE POLICIES BELOW. THIS CERTFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUNG INSURERS). AUTHOR® REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER IFORTANT: E the certificate hdtter is an ADDITIONAL INSURED. the polioy(ies) must have ADDITIONAL INSURED provisions or be endorsed N SUBROGATION IS WAVED. sti jest to the terms and conditions of the policy. certain policies may require an endorsement. A stern on this certificate does not oonfer righls to the certificate holder in lieu of such endorsement(s). PRmucEn LOCETON COhrf PANES 305^ BRIARP.4RS DRIL'S, ELITE WO HOUSTON TX 7 942 306-250-3530 haw AOT yWI FnCHE 1Ax IMG... E.& Hal: FaI1CYr9F IIYInCY EFF EJMI .E.RElt. LIMN INSURERS}AFFOROEtl COVERAGE X COMM°CLYOEYERALINeInY CLAYS -10 1 ®OCCURWED X XC,U INCLUDED MAX 1 NSUREaa.ACE American Tnsuia ce Company HDOG27873Ca1 22667 o WASTE MANAG02TENT HOLDING', TAC. &ATL AmirtATED 1300244 RELATED & SUBSIDIARY COMPANIES INCLUDING: WASTE MANAGEMENT OF WASHINGTON, ENC_ 720 FOURTHAVENU$ STATE 400 KIRK AND WA 98 033 NENKA B. TAw,,.,ity Ianaantioe Co of`Forth Amenca 1 5,000,000 43575 NSURER C. ACE Fre Urdernziters Insmonce Company LEP E.F. IO000 own: 20702 N9uIlER D. FEnexlala.Lcv PLURY 1 5000000 NSUREA E :. OMER& AGOREG4E i 6,000.030 NHOFER F . 16.000,COO COVERAGES WAEIRTR.A CERTIFICATE NUMBER: 14384170 REVISION NUMBER: =.2= THS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE PCIJCY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CCNDIT0N OF ANY CONTRACT OR 000E19 DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY 6E ISSLED OR MAO PEIiTAN, THE IFCURARCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, IXCLIUIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS LLIRR TYPE OF INSOFANCE I. yWI RHMY 0004ER FaI1CYr9F IIYInCY EFF PCi.MYERP IMMOEY EXF LIMN A X COMM°CLYOEYERALINeInY CLAYS -10 1 ®OCCURWED X XC,U INCLUDED Y Y HDOG27873Ca1 1112018 LIMN EApH0CCURIS4CE 1 5,000,000 Em�DAMAGE TO om. ion.., 1 5, COVOO LEP E.F. IO000 own: 40 X TEOFORM CG00010413 FEnexlala.Lcv PLURY 1 5000000 CENLAOCAE ATE VAR APPLESFER POLICY M Eo -T M LOC 0T ER OMER& AGOREG4E i 6,000.030 PRODUCTS-COMP.OPAOR 16.000,COO 1 A ARC".1LE LLiBY-n'Y FAYALTO a.MIIER ILLONY X ILHifi® FTOB ONLY X MCS -90 101-EDAMX ...i.1B R INMLgNIE➢ AIn9G ONLY Y Y MMT B2SO47890 1:12018 1112014 IEEC0r911F3LE UNIT 1 1060069 EMILY PLUM 104( 404Eoni 13OCCC' IO( EMILY N10 IPK1.11.11 1 C2 .aa: FROPERIN CAW. Pr ErN91X4 1 =0=OX 13..3=5- X A X "BREU-A UM EXCESS Lala otrtln CLAAELIACE Y Y X000277929242903 111.2011 112618 EWI 40 URRE10E 1 15.000.600 #aOnEGATE 115.006.090 1 1 TETEHTIONt 1 awl' R. C WORKER. OMPEIRIATINiCEL LINEI M Y!N cPP wi}f%E01T.E El ow...mg In lW T.N, dIIot urOr CESaiIF11. OF CPQUT10N9 LElo' MIA i AA'�L� ��Y 7� iii eEr;i,7TS Aathc } 9 C640,79I l l $ li'li3IS 1ili2Rllg RIR �t13 RIR 1;12018 X P6T�All'fE EL EACHACCICENT 1 3,000,000 _11l4040 -41000V401 1 3,000,000 EL 048402240- P04000 LMn 1 3,069,069 A EXCESS AUTO T TART .TRY Y Y XSA0050407kW 1:12018 1112014 COIVIBDED SINGLEL.LMIT 89. 030.030 [EACHAC DENT) Ce9CRVTION OFCPERAT10U41LOCAT019 r PEHICLIS tAC.ORDIO..0M0S,KR._IS 9ewfuI..m�brr 4. *lbwS 1 •pprNr. lr W� .AI BLTWIIRIER OF FLERCC.TATION IS GRANTED IN FAVOR OF CERTIFiCATEHO1DER ONALLPOLICIES AND TO THE EXTENT TOOTED BYWRITTEN CONTRACT WHERE..E LML 00,E BY LAW CERT1FTCAIE. HOLDER IS NAMED AS ANADDTTIONAL LtiS1.RED(EXCEPT FOR WORMERS' COMPEL) WERE ANT! TO THE =7 SEC= BYARTCTEN CONTRACT. CERTFICATE HOLDER CANCELLATION 14384170 CITY OF SPOKANE VALLEY 11321 E. INDIANA dill. SPOKANE VALLEY WA 94206 SHOULD ANY OF THE ABOVE DESCRIBED PCUCIES BE CANCELLED BEFORE THE El:PRATICN DATE THEREOF. NOTICE WALL BE DELIVERED N ACCOR 7.GNCEYRfH T E POLE'? P RCM Drr4. Au1MORum REFRE9ENTAn ! ACORD 2512016103) City of Spokane Valley First Amended and Restated Comprehensive Garbage, Recyclables, and Compostables Collection Contract ®1000-2015 ACO RD 00RPORATIOR. A11 rights reserved. The ACORD name and logo are registered marks of ACORD 67 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 30, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Admin Report — Proposed Amendments to the Spokane Valley Municipal Code (CTA -2017-0003) GOVERNING LEGISLATION: SVMC 17.80.150; 19.30.040; and RCW 36.70A.106; RCW 58.17 PREVIOUS ACTION TAKEN: None BACKGROUND: CTA 2017-0003 is a text amendment to SVMC Chapter 20.20, General Provisions to address non -legal lots and innocent purchasers, eliminate inconsistencies with Title 19 resulting from the Development Regulations update in 2016, provide clarifications and minor grammatical changes, and modify the definition of flag lot in Appendix A. SVMC 20.20, General Provisions sets forth guidance for subdividing lands in Spokane Valley. Several provisions of chapter 20.20 have been problematic during platting actions or have been found to be inconsistent with the current Development Regulations. During the 2016 Comprehensive Plan and Development Regulation Update, lot standards were revised to provide flexibility for infill development, and Chapter 20.20 was not updated consistently at that time. The draft regulations also modify the criteria pertaining to legal lots. Staff has encountered lots within the City that have been created through means other than a subdivision process. The proposed changes will clarify what constitutes a legal lot, provide protection for an "innocent purchaser" of a non -legal lot, and also allow development on a non -legal lot if the criteria set forth in the amendment are met. The draft regulations generally include: 1. Clarify and define what constitutes a "legal lot" in the City of Spokane Valley; add language to allow development on a non -legal lot by an "innocent purchaser"; 2. Set forth criteria for development on a non -legal lot; 3. Eliminate the additional width requirement for corner lots; 4. Eliminate the ratio of lot width to lot depth requirement; 5. Eliminate language that requires the arrangement of lots and streets in conformance with approved plans; 6. Modify the requirement for a minimum 15 foot border easement to allow the City to determine the required border easement or right-of-way width up to 15 feet maximum; and 7. Amend Appendix A by modifying the definition of a "flag" lot. During Planning Commission review the Commission identified concerns regarding prohibiting double frontage lots and non -conforming uses on non -legal lots. Language was added to clarify that double frontage lots would only be permitted in certain conditions, and that when development is allowed on non- legal lots it must conform to current zoning. The changes are included in the attached recommended draft. The Planning Commission conducted a study session on November 9, 2017 and a public hearing on December 14, 2017 to consider the amendments. Following the public hearing and deliberations, the CTA -2017-0003 RCA for Administrative Report page 1 Planning Commission voted 6-1 to recommend that the proposed code text amendment be approved with changes. On January 11, 2018, the Planning Commission approved the Findings of Fact and Recommendation to City Council. Staff will provide an overview of the amendment. OPTIONS: Consensus to proceed to first ordinance reading with or without further amendments; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Council Discretion. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Marty Palaniuk, Planner ATTACHMENTS: A. Planning Commission's Findings and Recommendations B. Proposed amendment to SVMC 20.20 C. Proposed amendment to SVMC Appendix A D. PC Meeting Minutes 11/09/2017 E. PC Meeting Minutes 12/14/2017 F. PC Draft Meeting Minutes 1/11/2018 G. Staff Report CTA -2017-0003 H. PowerPoint Presentation CTA -2017-0003 RCA for Administrative Report page 2 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION CEA -2017-00W . Proposed Amendment to Spokane Valley Mniucipal Code (SYNC) Pursuant to SVMC 17,80, .50 (E) the Planning Commission shall consider the proposal and shall prepare and forward a recommendation to the City Council following the public hearing. '/lie following findings are consistent with the Planning Commission recommendation that City Council adopt the amendment. 1. Background: Pursuant to RCW 36.70A.1.30, Spokane Valley adopted its 2016 Connprchensivc Plan Update and updated development regulations on December 13, 2016, with December 28, 2016 as the effective date. C'I'A -2017-00(13 is a City initiated code text amendment to SV MC Chapter 20,2(1; General Provisions to address non -legal lots and innoecnt purchasers; eliminate inconsistencies with Title 19 resulting from the Development Regulations update in 2016; and provide clarifications and minor grammatical changes; and modify the definition of flag lot in Appendix A. The Planning Commission held a public hearing and Conducted deliberations on December- 14, 2017. During the public hearing deliberation the Planning C orrirnission discussed whether the language allowing an innocent purchaser to ce+elop on a non -legal lot would imply other development rights. Specifically, the GomnlissiorierS felt the criteria added in SVIVIC 20,20,030(F)(2) 1-t1pliecl tlla1. any proposed dc' l:loptncnl could be allowed on a non -legal lot if it was consistent with the use of at least one adjoining property.. The Planning Commission's euneern was that a use inconsistent with the underlying zone may be expanded under this provision- A change was proposed that would modify the criteria in SCIvMC 20.20030( FX2) to include a requirement that the use must comply with underlying acning requirements for the site and be consistent with the use of at /cast one adjoining property. The Planning Commission also discussed two additional proposal changes to the draft amendment language. The first change would reword the language in SVMC 20,20,090(13)(4)(a), changing the proposed amendment language from "prohibited except" to "permitted only", The second change would n�ndif}` SV MC 20,20,090(B)(20) and Figure 21.20.01 to allow City staff more flexibility in determining right-ofway and border easement requirements. The Commissioners voted 6-1 to recommend that. the City Council wrdopl the tirriendrnenl and include the proposed changes to the amendment language - 2. Planning Commission Findings: The C: ity may approve amendments to the SVMC if it finds that the amendment is consistent with the applicable provisions of the Comprehensive Plan and bears a substantial relation to public health, safety, wcltarc, and protection of the environment. Theproposed amendment is consistent with the following Comprehensive Plan Coals and Policies: a. Economic Policy ED -P6 — Promote the development or redevelopment of vacant and underutilized properties, particularly those, with potential to serve as a ealrrlysi for economic development. b. Land Use Goal LU -G1 Maintain and enhance the charactia- and quality of life in Spokane Valley. c. Land Use Goal LU -G4 Ensure that land use plans, regulat_ons, review prcx:esses, and inlirastructurc improvements support economic growth and vitality. d. Land Use Policy LU -P5 — Ensure compatibility between adjacent residential and commercial or industrial uses. •.indings and RecommendaLians of Use SPOL411112.Vidlcy Pliuming Cuortmiuiun CTA•2017-4003 Page I of 2 e. Land Use Policy LU -P7 — Protect neighborhoods from incompatible land uses and adverse impacts associated with transportation corridors. f 'Transportation Goal T -G2 — Ensure that transportation planning efforts refect anticipated land usC patterns and support identified growth, opportunities. g. Transportation Policy T -P2 Consider neighborhood traffic and livability conditions and address potential adverse impacts of public and private projects during the planning, designing, permitting, and construction phases. h. Transportation Policy T -P9 —Provide and maintain quality street, sidewalk, and shared -use path surfaces that provide a safe environment for all users. The Planning Commission recommended that the City Council approve the proposed amendment. Conclusion: The proposed text amendment is consistent with Comprehensive Plan and bears a substantial relation to public health, safety, welfare, and protection cF the environment. 3, Recommendation: 1']ye Spokane Valley Planning Commission therefore recommends the City Council adopt CTA -2017-0003 as modified, a proposed amendment to the S'VMC. Approved this 1 1thdad• or January, 2018 )Banning Commission Chairman ATTEST Deanna :Freon, Administrative Assistant Findings and Recommendations of the Spvk3ue Valley P1annthe Commission CTA -801.7-0007 Page 2 of 2 Planning Commission Recommended Draft Chapter 20.20 GENERALPROVIS[ONS Sections: 20.20.010 Purpose. 20.20.020 Exemptions. 20.20.030 Legal lot. 20.20,040 Approval required prior to recordation_ 20.20 .0750 Prohibitior against sale, lease or transfer of propertV. 20.20.060 Vertical datum_ 20,20.070 Mon umen _ation, 20,20 0E0 Professional land surveyor. 20.20.090 General design. 20.20.100 Findings_ 20,20.110 Attached single-family subdivisions. 20.20.010 Purpose. Pursuant to the purposes set forth in RCW 58,17.010, these regulations in this title are necessary to: A. Promote the health, safety, and general welfare in accordance with standards established by the state and the City; B. Promote effective use of land by preventing the overcrowding or scattered development which would be detrimental to health, safety,or the general welfare due to the lack of water supplies, sanitary sewer, drainage, transportation, or other public services, or excessive expenditure of public funds for such services; C. Avoid congestion and r rnrnote safe and convenient travel by the public on streets and highways through the proper planninz; and coordination of new streets within subdivisions with existing and planned streets in the surrounding community; LI Provide. for adequate light and air; E. Provide for adequate w.-,itcr, sewage, drainage, parks acid recreational areas, sites for schools and school grounds, and other public requirements; F. Provide for proper ingress and e6ress; G. Provide for housing and commercial needs of the community; H. Require uniform rnorkumentation of land divisions and conveyarce of accurate legal descriptror}s; f, Protect environmentally sensitive areas; J. Provide for flexibility in site design to accommodate view enhancement and protection, protection of streams and wetlands, protection of steep slopes, and other environmentally significant or sensitive areas; K. dee-eEr7sure consistency with and te, further the goals and policies of the Comprehensive Plan; and L. Provide a process for the division of land for the following: Planning Commission Rccommcncl d Droll Chapter 2(1.20 General. Provisions Page 1 Di aft - November 9, 2017 Revised .Ianua[y 3 2018 1. Short Subdivision. The division of land into nine or fewer lots, tracts, parcels, sites or divisions with a level of review that is proportional to the effect those Icts may have on the surrounding area; 2, Subdivision. The division of land into 10 or more lots, tracts, parcels, sites or divisions with a level of review that is proportional to the effect those lots may have on the surrounding area; 3. Binding Site Plan. An alternative method of dividing property interests for nonresidential development and applying to the phased division of any land for sale or [ease which is zoned for commercial, business, office, mixed-use, of industrial development, or which is to be developed as condominiums ora manufactured home park. (Ord. 09-002 § 1, 2009; Ord. 07-015 § 4, 2004 20.20.020 Exemptions. A. The provisions of t-14i-s-tit4eTitle 20 SVMC sbKill not apply to: 1. Cemeteries and other burial plots while used for that purpose (RCW 5R_17.04O(1}); 2. _Divisions made by testamentary provisions or laws of descent (RCW 58.17.040(3)); 3. _A division of land for purpose of leasing land for facilities providing personal wireless services while Lased for that purpose (RCW 58,17.040(8nn. B. 'T'he provisions of T;rlethis chapter 20 SVMC shall not apply to the following; provided, that an exemption application for exemption and drawing consistent with subsection SVMC 2.0,20,020(C), of this- *ection is provided submitted and approved 4etiy the City; 1. Division of land into lots or tracts if such division is a result of subjecting a portion of the parcel or tract of land to eithe-€chapter 64,32 RCW (Horizontal Regimes Act) or Cchapter- 64.31 RCW (Condominium Act) subsequent to the recording of a binding site plan for all such land (RCW 58.17.040(7)); 2. Division of land due to condemnation or sale under threat t'iereof, by an agency or division of government vested with the power of eminent domain; 3. Division or acquisition of land for public right -of --way; 4. A division of land into lots or tracts of Tess than three acres that is recorded in accordance with Echapter 5809 RCW, used or to be used for construction and :operation of consumer- or investor-owned elec ric utilities to meet the electrical needs of a utility's existing and new customers as set forth in RCW 58°17.040(9). C. An application for exemption for any of the purposes set forth in SVMC 20.20.020(B} shallrnade . - - be processed to Bete -mine that whether the division is exempt with a minimum review for conformance compliance with:e applicable adopted City regulations - and ordinaRce,, The application it illlshall be determined to be complete upon the submittal of the following materials: 1. An application; and 2. Maps, plans, and/or exhibits containing all applicable information as required by SVMC 20,30.020(4 (Ord. 09-002 § 1, 2009; Ord. 07-015 § 4, 2007). Planning CoInd[u5sion IRec rnumolded Draft Chapicr 20,20 {_ieneral Provisions Pa„r 2 Drtifl - November 9, 2017 Revised January 3, 2018 20.20.03D Legal lot. Development shall he permitted only on legally created lots. A lot is created in compliance with applicable state and local land segregation statutes or codes in effect at the time the lot was created or binding site plan was approved including, but not limited to, demonstrating the lot was created through one of the following: A. Lots created through subdivision, on a plat approved by the City or Spokane County separately describing; the lot in question; or B. Lots created through short subdivision a short plat approved by the City or Spoktrrle County separately describing the lot in question; or C. Lots created pursuant to a binding site plan process in effect at the time the binding site plan was approved by the City or Spokane County; or D. A deed, contract -fat a4e, r gage, property tax segregation, plat, or recef4cd survey describing the tot in q uestie+a-if th ,.,r+F ...-.e. -wa- n division of land prior to March 13r 1978, provided that: 1. A tax segregation request was received by the Spokane County assessor's office prior to said date.Executed priest-o-•Morch 24, 1980, for subdivisions {effective date of coLifityrs first subdivision 2. A legal instrument's) pertaining to said division were filed of record prior ro said date; and 3. All state and local and development regulations were met Ft the time the gat was created or can be met prior to the issuance of a building permit- Chapter 58.17 RC}. (Ord. 09-002 § 1, 2009; Ord- 07-015 § 4, 2007). E. Development shall be allowed on a lot owned by an innocent purchaser. For purposes of SVMC 20.20.030(E), an "innocent purchaser' is an owner of the property, other than the original owner that created the lot, and who did not have actual notice that the lot was created by a means other than p cified in SVMC 20 -20.030{A -D}. F. In the event a lot was created by a means other than as specified in SVMC 20.20.030(A-171), development shall be allowed on such lot if the development does not adversely affect the public interest When determining the impact on the public interest, the City shall consider the following criteria 1. Whether the proposed development is consistent with the public health, safety, and general welfare: 2. Whether the use meets the underlying; zoning requirements arid is consistent with the use of at least one adjoining property; and 3- Whether the lot was created on, or before December 31, 2016. G. —In the event an illegally created lot does not meet the criteria of SVMC 20.20,030(A -F), a development permit shall not he issued until such time that a legal lot is created. Planning Commission Recommended DEO. Chtiplrr 20,20 General Provisions Page 3 Drall - Novechr her 9, 2017 Rcvi cd January 3, 2018 20.20.040 Approval required prior to recordation. Any map, plat or plan, unless previously exempt, hereafter made of a proposed short subdivision, subdivision or binding site plan, or any part thereof, shall be preserted for approval and be recorded as set forth in SVMC 20.40.030. _No such map, plat or plan shall be recorded or have any validity unless or until it has the approval of City departments and agencies with jurisdiction as required by tfiis title, (Ord. 09-002 § 1, 2009; Ord. 07-015 § 4, 2007). 20.20,050 Prohibition against sale, lease or transfer of property. No person shall sell, lease or offer to sell or transfer any lot, tract or parcel subject to the requirements of this tTitle 20 SVMC without first receiving approval hereunder by the City and recording the approved division with Spokane County; provided, that if performance of an offer or agreement to sell, lease or otherwise transfer a lot, t -act or parcel of land is expressly conditioned on the recording of the subdivision, short subdivision or binding site plan containing the lot, tract, or parcel, the offeror agreement docs nOl violate any provision of this tTitle 20 SVMC, (Ord. 09-002 § 1, 2009; Ord. 07.015 § 4, 2007). 20.20.060 Vertical datum. Where topography is required to be shown, the land survey data m - 46t shall be based on the North American Vertical Datum {NAND -88). (Ord. 09,002 § 1, 2009; Ord_ 07-015 § 4, 2007). 20.20.070 Morrumentatiion. Right-of-way, street centerline and street intersection monurnentation shall be established as described by City -adopted street stE ndards. In addition, for short subdivision, subdivision or binding site plans, every lot corner shall be marked or referenced in a permanent mariner Mtn the registration number of the professional land sureyor in charge of the survey in accordance with state law. (Ord. 09-002 § 1, 2009; Ord. 07-015 § 4, 2007). 20.20.080 Professional land surveyor. The preparation of all preliminary and final short subdivisions, subdivisions and binding site plans shall be made by or under the supervision of a professional land surveyor licensed in the state of Washington. The professional land surveyor shall certify on the final plat that it is a true and correct representation of the Itirids actually surveyed. A survey is required on all final plats. /II surveys shall comply with chapter 58,0c) RCW and Cchapter332-130 WAC. (Ord_ O9-002 § 1, 2009; Ord, 07-015 § 4, 2004. 20.20.090 General design. The design of short subdivisions, subdivisions and binding site plans shall ee-nfermcomply with-te the requirements of all applicable City plans, regulations, and design and development standards. _In addition: A. The design, shape, size, and orientation of the lots shalle+u44 be appropriate for the use for which the divisions are intended, and the zoning and land use classification icentified in the Comprehensive Plan of the area in which they are located. B. Lot Arrangement, 1. Side lot lines shall generally be perpendicular to public street rights-of-way, but may be within twenty degrees of perpendicular, or radial to the right-of-way in the case of curvilinear streets or cul-de-sacs. 2. Corner Lots, Planning Commission ItecoinniciicIcd Draft Chap(cr 20,20 (k iCr ] Provisions Page 4 Draft - November 9, 2017 Revised January 3, 2098 a. Tile lot lines at the intersection of two public streets shall be located a minimum of two feet behind the back of curb_ b. At the intersection of two arterial streets (collector, minor or principalj, the applicant may be required tas4ai-1, provide a widened border easement or right-of-way area behind the pedestrian ramp landing for the placement of traffic control devices and street lights, traffic signals, et cetera and their related appurtenances {see Figure 20.20.01}. The limits of the border easemen: and right-of-way area shall be determined by theCity at the time of application. This area shall not extend more than a mink -num of 15 feet behind the landing_ The boundary of this area may shall be defined by an arc that is tangent at each end to the standard bordereasement, typically located behind the back of sidewalk, or right-of-way if there is no border easement in the vicinity. If this area is already fully contained within right-of-way then no additional border easement width wi,llshall he required. The only utilities allowed within this area are those necessary for the function of the proposed lights, signals et cetera._ Corner lots in single family or two-family residential development shall have err average width at least 15 percent greater thank wkit-h-of iftteFierIs# aikr g both adjacent Figure 20.20.01 ui�sing Comini inn l&ecnmirendcd Draft Chap= 20.20 General Provisions Page 5 Draft - November 9, 2017 R Yised .lenuary 3, 2011 ?RT ER IAL TERPAL 3. Lot Dimensions. a�.. Lot dimensions shrill comply with the minimum standards established in Chapter19.70.4GSVMC, b. Flag lots are prohibited. Reverse flag Lots providing access to alleys or amenities located to the rear of the property are permitted; 4. Double Frontage Residential Lots. a. Double frontage and reverse frontage lots shall be avoided prohibited except permitted only where necessary to separate residential development from arterial roadway or to overcome specific disadvantages of topography and orientation; b. When lots back to arterials, a screening device shall be installed on the lot(s) limiting visibility between the arteria! and the adjoining Tots in accordance with Chapter 22.70.070 SVMC; c. No building, except buildings designed and constructed as two-family dwellings or one -family attached dwellings, shall be constructed on or across existing lot lines. Where buildings are P1t1nToi�ig Commission Recoimr ended Draft Chapter 20.20 General rat Previsions Page 6 }raft - Novcmbcr 9, 2017 Revised .Iaitiusry 3, 201 designed and constructed on or alcross lot lines, the building shall be located so that the common wall separating the individual living units is located ori and along the common lot lines of the adjoining lots. C. Block dimensions should shall reflect due regard to the needs of convenient access, public safety, connectivity, emergency vehicle access, topography, road maintenance, and the provision of suitable sites for the land use planned. i. Block Length. Block length shall be-perconiply with the adopted street standards, 2. Block and Lot Labeling, Blocks and lots shall be identified in sequential nurrrerical order. .3. Street alignments shall be designed and constructed with appropriate consideration for existing and planned streets, anticipated traffic patterns, topographic and drainage conditions, public safety, adopted street standards, Comprehensive Plari- arid the proposed use of the land so divided. �ntecom liarice with the adoptcd arterial and local permit a subscqucnt rodi'lision. E. Lots shouldsball not be divided by the amity boundary or public right-of-way, and shall not be divided by any c+t -county, zoning designirtion, or publilit . -w.ay ..Inless exceptional circumstances exist-_ F. Every lot shall have direct access to a paved public street, private street, or an easement for a private driveway, G. Prior to filing the final short subdivision, subdivision or biridirig site plan application, the applicant shall improve or make appropriate provisions for the construction of the public or private streets, alleys or private driveways that provide access to lots being created through the short subdivision, subdivision, or binding site plan consistent with applicable City -adopted standards. H. Wastewater design shall be in con-rpliancccomoly with all applicable City regulations and other jurisdictional agency regulations, I. Adequate public domestic water supply and/or fire protection shall he provided in compliance with all applicable City regulations and other jurisdictional agency regulations. .. All road designs shall re rn. c94forian€ecomply with Cchapter 22,130. SVMC and adopted street standards. K. Provisions for stormwG ter runoff shall 4e-iA-comply+ai -e with City regulations for starmwater management as set forth in Echapter 22.150 SVMC. L Existing and proposed easements for electric,, water, sewer, gas, and similar utilities shall be illustrated on the short p at, plat, or binding site plan. The utility purveyors shall indicate to the department (hcreaftcr referred to as the "department") in writing that the easements are adequate for their service needs. M. The short subdivision, subdivision, or binding site plan shall provide for the location of underground utilities within public rights-of-way, border easements, alleys or utility easements including, but not limited to, those for electricity, communications and street lighting. When conditions make Nanning Commission RC. oukn LemIt 4 r Draft Chapter 20.20 Gcncral Provisions Pag 7 Draft - November 9. 2017 Revised January 3, 2012 underground installation impractical, the directorCity Manager may waive the requirement for underground utilities. (Ord. 12-008 § 1, 2012; Ord, 09-002 § 1, 2009 Ord. 07-015 § 4, 2007). 20.20.100 Findings. Prior to approving any preliminary shut subdivision, subdivision or binding site plan, the department in the case of short subdivisions and binding site plans or the hearing examiner in the case of subdivisions, shall determine and make written findings of fact that appropriate provisions are made for the following: A. The public health, safety, and general welfare; B. Open spaces; C. Drainage ways; E?. Streets or roads, alleys, sidewalks, and other public ways; E, Transit stops; F. Public potable water supplies; G. Sanitary sewer; H. Parks and recreation; 1. Playgrounds, schools and school grounds; J. Sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school; K. Whether the public interest will be is served by the short subdivision, subdivision, and binding site plan: 1. The proposed short subdivision, subdivision or binding site plan is in conformity with all applicable development code provisions; and M. Other requirements found to be necessary and appropriate and for which written standards and policies have been adopted. (Ord. 09-002 § 1, 2009; Ord. 07-015 § 4, 2007). 20.20.110 Attached single-family subdivisions. Applications for an attached single-family subdivision consisting of nine or fewer lots shall be submitted and processed according to the requirements for content and four for preliminary and final short subdivisions and process as stated in iGchapters 20.30 through 20.40 SVMC. Application for an attached single-family subdivision consisting of 10 or more Iots shall be submitted and processed according to the requirements for content and form for preliminary and final subdivisions as stated in ,chapters 20.20 through 20.40 SVMC. Application for alterations of any preliminary short subdivision or subdivision shall be submitted and processed according to the requirements of eichapter 20,50 SVMC. Applications for alterations of any final short subdivision or subdivision shall b submitted and processed according to the requirements of Echapter 20.60 SVIVIC. Applications for vacation of any plat shall be submitted and reviewed according to the requirements of Cchapter 2070 SVMC_ ,;Ord. 12-008 § 2, 2012; Ord. 09-002 1, 2009). Nanning Comrriission Recommended Draft {;haptea' 20.20 General. Provisions Page 8 Spokane Valley Municipal Code Page Ili APPENDIX A I]F'.]'INI [DONS Planning Commission Recommended Draft APPENDIX A DEFINITIONS Current Definition tat, flaw A lot of irregul tape with Fed-I:iccd frontage on a public or private street with din~:~:- --tori rich arc otherwise adequate at the building line. ProposedDefinition Flan; Let; t•. lot VY,iLFI two distinct parts: a- A large portion of the lot which is the only buildins; site; and is located behind mother lot; and b. A strip of land which connects the flag to the street and provides the only street frontage for the lot. [Type here] [Type here] ITYpc here] 1. Chair Graham called the the pledge of allegiance. preseJri: Heather Graham James Johnson Tim Kelley Mike Phillips Michelle Hawn uswo Suzanne Scali os Matt Walton Minutes Spokane Valle Planning Commission Council Chambers --City Hall November 119, 2017 mulling to order at 6:00 p.m. Commuria ioners, Rtef and audience stood for Secretary Deanna Holton took roll and the following members and staff were Cary Iriske[l, City Attorney Lori Barlow, Senior Plattner Marty Palau ink, Planner Mary Swank, Oflice Assistant Deanna Horton, Secretary for the Commission 11. AGENDA: Coin ill S in n ce Johnson moved to accept cept the November 9, 2017 agenda as presented. Tha I'crfc on rhe ffFUfraarr 1F(rs ,Veven .tri favor, 2ero ( what and the tri Ian paved. Ml1ii1TES: Commissioner Johnson moved to approve the June 22, 2017 minutes as presented. The lore to trpprove the motion to approve the minutes -was seven rn fmvnr, zero against, the motion passes. 1V. COMMISSiON Rf.PC)RTS: Commissioners Johnson and Graham reported they had attended several City Cokint ii meetings during the last four months but had not participattvl on anything which related to planning eorirrt1ission business. V. ADMINISTRATiV1 REPORT: ScniorMJrrnnlr Lori Iturlow said the City had received four privately initiated Comprehensive Plan amendments. Siaafl will be taking limn forward to Council for review of the docket and then be bringing them to the Planning Comm issior_ in order to process thorn through the review and recommendation process. City A[loincy Carry Driskelll also commented his office had been working on updateon small cell technology kw"hicli allows cell phone companies to loeale 50 technology in the public rights-of-way. I-Iis ufficu will be brim forward changes to the mrrn icil�a[ vole along with training and changes to crtrioot franchise agreements. VI. PUBLIC CO1 [MEN'I: 'there was no public comment. VII. COMMISSION B1JSi1TSS: a) Study Session: CTA -2017-00113, A proposed sumrendarient iu ihe Spokane Valley 141unicipal Code regarding sub division genera provisions, Planner 'Mart., Patnithik pruscuied to the Coxaaiiuisskmers the proposed amendments to Spokane Valley lrrluntoipr'I Code (SVMC) chapter 2.0,20, He slated when the deva:loprnenl regulations 3sroie updated in 2016; it created one inconsistencies in SV MC chapter 20,20, which need to be corrected. The amendment will clarify how a legal tort is created, eliminate the requiie.ment that i corner lot needs be 15 percent larger than other lots in the sAdivisiori, remove the loll duptlr rindl width requirement, and redefines a flag lot The proposed amendment aiIso renrnvr2s the requirement for streets and lots to be laid out for the possibility of Cu Lire streel s. Ho also srtid there is clean up of gram lir and changes in wording to make things more concise. Mr. Ratan uk explained that the City hes decided to use the daete nt March 13, 1978 as a benchmark to determine a legal lot. Spokane County uses the same date in their regulations. Any lot created prior to this dote by a deed, h considered legfl[iy created- Alter this date, the lot rmist have gone through a proper subdivision process to be considered a legal lot. An applicant will need to provide a legal document showing how the lot otos c.tenicd. Commissioner Phillips expressed concern over using the word prohibited rather than avoided in conjunction ii.vith double frontage lois. He fell that prohibited nicnnt it wouldn't be allowed, and asked how an exception could he given in the next stalenrcni. Ms. Barlow stated in certain situations double frontage lots are the only deign solution. The exception allows those conditions 2017-1 1-U9 Nurni14g Cumin i ivu 1,4intiles Pardee 2 01.2 to be recognized. Double frontage lots are prohibited, iutless that is the only way to develop a piece of property, then in those cases, it would be arllowed. Mr. Phillips said he didn't like the changing of llic word from! avoid to prnbihilcd as he was concerned they would not be allowed tinder arty circumstances. Mr. Drislcell said there is no way to enforce avoid, but the City eau enforce prohibited. Based on the cliiseersslun stall -will look al this topic more. VIII. GOOD OF THE ORDER: Commissioner Graham slated her I i -m was up at the end of this year, anc1 she would not he seeking reappointment, 1X. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 6:45 p.m. The vote on the motion was 1111071iii wits i f fv.i; !notionr passed. 6*/)100 AdkOD Heather Graham, Chair Dale signed 14 Li h 1014-602;) Deantrn Rhino, Sccrelaly L Chair Graham called the the pledge of allegiance. present: Heather Graham James Johnson I'irr� Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos Mutt Wanton Minutes Spokane Valley Planning. Commission Council Chambers — City Hull December 14, 2017 meeting to order at 6:02 p.m. Commissioners, staff and audience stood for Secretary Deanna Horton took roll and the forlowing members and staff were Cary Drislcell, City Attorney Bill Helbig, City Engineer Marty Palaniuk, Planner Heiny Allen, Engineer Ray Wright, Senior Traffic Engine .r <aloria lNr tat ., Senior I?n.ginccring Manager Deanna I lorton, Secretary for the Commission IL AGENDA: (..ommik-sinner Johnson moved to accept the December 14, 2017pagendas us presented_ the v U 0.12 112C !notion wet arJa seven rti+or', zero against the motion pa sed. III. MINUTES: C',rnunissioncr _Johnson moved to approve the November 9, 2017 minutes us presented. The vote rrn the neo riot'? to approve the minutes was seven in favor, zero against, and the 'illation passed IV. COMMISSION ltk l'URI'S: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: Them was no administrative report.. VL PUBLIC. COM MEN/I': Thcrc was no public comment, VII. COMMISSION BLISLNESS: a) Putalic Hearing: CTA -2017-0003, A proposed amendment to the Spokane Valley Municipal Code regarding subdivision general provisions. Chair Graham read the rules for at public he.wing and opened the public hearing at 6:05 p.m. Planner Marty Palaniukpresented the proposed used amendments to Spokane Valley Municipal Code (SVMC) chapter 20.20. -Ie explained when the development regulations wire updated in 2016 it created some inconsistencies in SVMC chapter 24.20 which need to be corrected. The amendment will clarify how a legal lot is created, eliminate the requirement that a corner lot needs to he 15 percent larger than other lots in i subdivision, reprove the lot depth and width requirement, and redel9nes is [big 101_ ' I'hc pre -posed amendment also removes the requirement for a subdivision to conform v rith future planning documents and provide for possible future st-eets. The update includes a clean-up ofgrarnmar and changes in wording for consistency. In 1969 Washington state developed the subdivision process to divide property and create los. Prior to that a ]rpt could be created by a boundary line adjustment or by a deed, Spokane County adopted subdivision regulations in 1971. Mr. I'alaniuk explained that the City has decided to use the date of March 13, 1978 as a benchmark to determine a legal lot. Spokane County uses the saran date in their regulations. Any lot created prior to this date by a deed, is considered legally created. Atter this date, Lae lot must have gene through a proper subdivision process to be considered a legal lot. An applicant will need to provide a legal docutncnt showing how the lot was created. The commissi.c-ners discussed the provisions for SVMC 20.20.30 (E) regarding an innocent purchaser. This section provides protection for soirncnne who unknowingly purchases a lot which was not crc:atc:cI ty_ This allows the innocent purchaser to put a building on that property_ Conunissianal' Phillips was concerned someone would try to use this process to commit fraud. Mr. Di-iskeil staled this would not apply to any lot created after _97t, however staff will research this to rnakc sure this could not occur. It was pointed out this wr�iUId only apply to lots created prior to 2016. Commissioner Johnson had a question regniling SVMC 20,20.30 (T')(2), whether the use 1s consistent with the use of (it least one adjoining property. IIis concern, in the case of aan innocent 2017-12-14 Planning Cvntmission h,4inuLe; Pag.c.2 0r3 purchaser, was someone could come in and request to place a uSe on their property, because it is allowed on an adjoining property which was not consistent with the surrounding neighborhood, Mr. F'alaniuk replied the use would have to be consistent with the underlying. 7:oning. This could not be used change the /o ing, Commissioners Jol-ms&n and Walton felt the wording did not meet the intent. Theflag lot clerkition relies on the dont lot dimension, The proposed definition does not rely on any width requirements, and retrieves any lot dimensions fora fhig lent: }tathcr than allowing a flag lot for access, the City will require an easement across property- Mr. Palaniuk said a developer will cut corners developing a flag lot. The amendment removes the requirement for land to be. set aside for the development or future streets the City alight not build- This set aside is based on the arterial street play. It also removes the future acquisition arca requirements from the rrlunicipal code. A change to the amount of easement for a corner lot where two arterial streets meet is proposed to allow staff to determine the appropriate amount, which is often less than the CUIIerlt requirement. The equirem nt- The rust of the e;nanges update references and consistency in language. Commissioner Cirraharn, seeing no one who wished to testify, closed the public hearing, ail 6:32 p.m, Commissioner Johnson asked to discuss 20.20,020 (E) and (r)(2) regarding the innocent purchaser and extending a land use into incompatible rungs. He said he felt that the language: will allow a use from adjoining property on the prnfrcrty_ Ile requested huiguage be asticicd that the use moist be allowed within the undc.rly°ing zone- Commissioner '' anon slated it would resolve his issue with those items as well, Mr. Palailniuk stated development, as it is referred to in this arse, meant a building. If someone wanted tri subdivide it, they would have Lo comply with the subdivision requirements- Staff would check Ile --.-ming, and enforce those zoning requil'Cments. The Commission felt' the current language was not specific efnotO for the public to understand. Mr- Driskell suggested the following language to add to (F)(2) M hethe',f' the proposed 2ne iv consistent ii'i,th the use of an ajoinfng property, and also consisfelift with the underlyii2g :oiling. The Commission fell this satisfied their issue with this piece ort} c amendment. Commissioner Stathos risked about the removal of the future acquisition areas. Mr. Driskell Mated it is not fair to require land to be set aside, without any possibility of development, for the development of future roads which the City did not have the funds to build now or in the near future: Commissioner Johnson asked about the proposed change to SVMC' 20.20-090 General. DDesigr, These are propo od changes being sLtggested by the. I':nginc . ing Division. Commissioner Walton asked why the language regarding the easement nor a comer lot at two arterials was changing fr-orn shall to may be required. [Moria Mantz, Engineering Manager, stated it currently suites there will by a 15-foot easement for traffle equipment. She said there a:e times wlien they don't need 15 feet, sometimes they only need rive feet, sometimes none at all. ':'his allows engineering the flexibility to look at each situation and make a determination at that time, The Commission agreed they liked the proposed change, ON wdl as changing t/w matchin =figum- C:omrraissioner Johnson asked if the Comm i.ssior1 agreed to the proposed furange to 20.20.090 (B)(.4) language from 'shaii" to "per mitled onl ". The Commission discussed double frontage bats, and agreed fa " permiited Only" language. Commissioner Irl Sill?1 I I vcoved to forward lo ILh.. (.'i iy ('ounci] CTA-20 I 7-0003, with the following ch ill{*r' ai.Icl ,ti_' LO SV70.; 20,20 ,r)30 (1.:).:" 2J ifff proposer/ :cois 4't+17.)'7.1'it +7t with !i. r of: un n ng r.p7d ols(.1 co) 5:f.2J1; 1; it .1. .1%W : i7idF!'i'. i.,1Z .1;,12A°' re?ci ILL`d. The vole on tib.z. mono!'- was sn i;i {Fi: 17', )f 7[.' Ci 'f f!t,ir 41'1; Jr Comm issic{fie+' rl': iifr;7i {ii:ti Sc'f a :0");. b) Study Session: CTA-2017-0004, A proposed amendments to the Spokane Valley Street Stba nd ;r rd.. i;r= .inc-.er I.lenry AIter! explained to the Con>_mixsion the Street Standards need Io be changed .,elite tiIrc sensitive changes which need tO be made beca use car sOnle federal projects. 2017-12-14 Planning Commission iviimites rage 3 of 3 The Street Standards, which define how public and private infrastructure is built, was adopted in 2009 and has only had minor changes to it since that time, Some of the changes are for consistency, and language- Mr. Allen also explained stair is reviewing the Street Standards and would he returning at a future date, with a comprehensive update. The primary rason for the update was comments received from the Federal Highway Administration (FH WA) concerning the ability of the City to tnaintain sidewalks. The F1 -.WA, wanted the City to make sure when a property owner does not maintain their sidewalk the City has the proper authority W go in and fix it. This change is necessary in order for the City to continue to receive grants for road projects. Generally, the update will make the language in the standards consistent with changes to stag positions that occurred with the reorganization and implementation of the standards. Other substantive changes proposed include removing references to variances and future acquisition areas, Many staff positions were changed in the reorganization, but specific references still remain in the municipal code. '!'hese references have been changed to the city manager. Mr. Driskell commented the rcasun for this is the city manager has [he ultimate authority, but delegates it to other employees to perform the work There will huapublic hearing on the proposed hangs January 2. 20113. V111, GOOD OF THE ORDER: 'Ellis was Commissioner Graham's last anc et.ing. Staff acid the Commissioners thanked Cotrrrissioner Graham for her time serving he City as a Commissioner. Commissioner Walton stated he agreed to all of the proposed changes for CTA -2017-000:1, however he wanted to be a dissenting voice should there be a need for a reconsideration. IX. A I).JO1iRNMT,NT Commissioner Johnson moved to adjourn the meeting at 7:48 p.tn. The vote on the motion was Urta.Himo s in jcuvor, and the motion passed. Heather Graham, Chair Late signed Deanna Horton, Secretary Mi notes Spokane Valley Planning Commission Council Chambers — City Hall January 11, 2011 L Vice Chair Johnson called the meeting to order at 6:02 p.m. Commissioners, stab and audience stood for the pledge of allegiance. Secretary Deanna l lortnn took roll and the following members aric staff were present;: James Johnson Erik Lamb, Deputy City Attorney Danielle Kaschrnitter, absent, excused Lori Barlow, Senior Planner Tim Kelley, absent, excused Marty Palaniuk, Planner Mike Phillips Henry Allen, Engineer Michelle Rasmussen. Ray Wright, Senior `_'raf#ic Engineer Suzanne Stathos Gloria Manu, Senior Engineering Manager Matt Walton Rod 1 Liggins, Mayor Deanna Horton, Secretary for the Comm ission H. AC.ENDA: Commis& oner Rasmussen moved to accept. the January 1 I, 201 R agenda as presented. the vote on the motion MIS five in f iwor, zero against and the motion passed. 111. MINUTES. Commissioner Rasmussen moved to approve =he December 14, 2017 minutes as presented., The vote OP/ the motion was five in fcwor, zoo against, then rrautinnpassrr,s_ IV. COMMiSSiON REPORTS: The Commissioners hid no reports, V. ABMLlNiSTRATIVE REPORT: Senior Planner 1 ori Darlow noted Danielle Kaschrnitter had been appointed to the Planning Commission to replace Heather Graham at the January 9, 2018 City Council meeting, She also shared the advanced agenda with the Commissioners and discussed upcoming subjects which will a?pear before them: Comprehensive Plan amendments and a text amendment 1.o change the one acre requirement for animal keeping back to 40,000 square feet which was changed in the update to the development regulations, VLPUBLIC COMMENT: Rod Higgins, Spokane Valley Mayor — Mr, Tliggins thanked the Commissioners for a job well donc last year, He said he had heard the Commissioners felt they might have been underworked, but he assured them their mission was very important.. He said the job of the Commission is to screen. things for the City Council and it makes their_ jobs easier. He commented that lately Itrc Council has followed the recommendations of the Planning Comtnissioti, which indicates they have done a thorough job. VII. COMMISSION BIISiNItSS: Election of Officers: Secretary Deanna Horton reatirtdecl the Commission that only Commissioners who had served more than one year would be eligible to serve as the Chair or the Vice Chair of the Commission. Ms. Horton then called for nominations tor the office of Chair. Mr. Phillips nominated Ms. Rasmussen, who accepted the nomination. Ms. Rasmussen nominated Mr. Johnson, he declined the nomination. !laving no other nominations voting by a show of hands, four in favor and one against, Ms. Rasmussen dissenting, Ms_ Rasmussen was voted to the office of PI;inning Commission Chair fear 2018. Ms. I-iorton then accepted nominations for the position al/ice Chair_ Mr. Phillips nominated Mr. Jolumson, who accepted the nomination_ Having no other nominations, voting by a show or hands, five in favor and zero against, Mr. Johnson was elected to the position of Vice Chair for 2018. Ms. Rasmussen then continued to lead thc meeting. ii. Planning Commission Findings of Fact for CTA. -2017-0003, A proposed amendment to the Spokane Valley _Municipal Code regarding subdivision general provisions. 201 K-01-1 1 Planning Commission Minutes Page 2 of 4 Planet r Marty Palan iuk explained the Findings of Pact had been drafted based on the recommended changes the Planning Commission had voted on at the public hearing and then incorporated into the amendment to move forward to the City Council. Conn #issitmer Johnson moved to approve the Planning C.oarrrrri.ssion Findings of Fact for CTA- (117-{1[)03. Jhe acme on the motion wv€rs five in favor, zero g ains!, motion passed.. iii. Public ilearing, Street Standards Update Chair Rasmussen opened the public hearing at (;17 p.m. Engineer Henry Allen explained the City's Street Standards, wit tch are the standards that guile: the development of public and private infrastructure. Mr. Allen explained the: changes to the Street Standards were initiated to address the Federal Highway Administration's concern regarding Chapter 10,2.1 and the City's ability to maintain a sidewalk if the property owner should fail to do so. The Street Standards arc also being updated to eliminate City positions which no longer exist and chaarige them to refer to the City Manager, who has ultimate authority but delegates it to other staff members in the City to perform, Sorne of the other changes include elittminating the variance process, FAA and Mylar record drawings, no longer requiring streets to connect to future: development, frontage improvements only where a project accesses a street. Chapter 3 is being updated to allow limited traffic impact analysis for SEl'A infill areas. There are also proposed changes to the Spokane Valley Municipal Code (S MC) 20_8{1.010 and 22.130 to remove references to future acquisition arcas and revise SVMC: 22.] 30 to replace eliminated positions. Commissioner Rasmussen questioned Why on page 3-14 which references collision history; the word `past' was b:,uig struck_ Senior "Traffic Engineer Ray Wright explained the City provides the collision history to the outside engineers when they need to co a traffic analysis and the City always provides the most ctarrertt inf€srmation. She also noted that on page 6-3 the word `ousts' needs to be changed to cuts, on page 1-2 adopted is in the sentence twice. Chair R asmus.senthen open the hearing up t'or the public to comment. Vicki Donahue, 323 S Buwdish: Ms, Donahue stated she lives at the intersection of 4th Ave and Bowdish Rd. This is a busy intersection and there are many accidents which occur there. She is also concerned about the school children walking along these roads. She feels there should he a traffic control dcvtcc at. this intersection, slowing people on Bowdish, improving 4t1' Ave. She also stated she had received a letter regarding snow rano-val. She said they shovel but then the plow comes along and puts the, it right back on the sidewalk. Paul Taylor, 323 S Bowdish: Mr. Taylor said the leaves and the gutters did not get cleaned out along the road, so when the snow melts there is no place. for the water to go. He commented there is too much traffic on that (T3owdish) road, it needs a safety control device_ Ile said it is not can we have it, it is do something about it. Seeing no one cise who wished to testify, Chair Rasmussen closed the public hearing at 6:37 p.m. Comrnissioner Stai:hos stated she could see the c onuuenter's point of view because 4th Avenue is busier all the time_ She would like to sec more stop lights along it. Sher said 4s` Avenue is how everyone avoids Sprague, but with all the apartments along it now, it is dangerous. Commissioner Johnson said he a-0reed regarding 4°' Avenue, Commissioner Philips commented IO.says the City is not responsible for maintenance of the sidewalks. He commented he has a problem with a i itizen having to replace the sidewalk if it bceomcs damaged. I le feels it should he part of the City's maintenance program to repair th.e sidewalks, especially if they are inside the right-of-way or a border cascttlint_ I4e felt maintenance should be explained better_ 1 le also commented l ic alas a problem with shoveling the sidewalks and then the plow comes along and puts the snow back and the City turning around and. tun ing someone because there is snow on the sidewalk. Ms. Barlow reminded the Commissioners the reason for the change in the language in this section is due to the comments received from the Federal 1 Eighways Administration and without it, it cxnuld affect the City's ability to receive grunts in the future. 201R-0 1-11 Planning Commission Micoerits Page 3 or Mr. Allen stated that when the Street Standards were adopted, they spoke to many jurisdictions regarding the care of sidewalks, and the idea of citizens maintaining the sidewalk in front of their homes or businesses is not unique to our City. The City .nherited this language from Spokane County but many other jurisdictions in and around the state have the same requirement, It would he a huge expense and under taking for the City to have to maintain hundreds of miles of sidewalk. Commissioner Walton confined the snow shoveling wars not in the Street Standards but was a separate ordinance from what was currently being considered, Ile wondered hew the expense for repairing or replacing a sidewalk was determined. Mr. Lamb explained the City is required to get bids for its public works prod is and required to accept the lowest bid. Based an this, the citizen would only be biped for the actual work and we would have an invoice for the work which was performed. Commissioner Phillips felt that maintenance was not clearly defined in section 10.2..1. Commissioner Johnson stated that he also felt it did not clearly define maintenance however felt changing it m ight be better handled in at future uprate. Mr. T.anib offered adding to the end of the sentence `property owners arc responsible for the maintenance of these features as described below,' The Commissioners agreed this change would satisfy their concerns. Commissioner sioner .Tohnson €€€€weed to approve the staff recommended changes to the municipal code and the Spokane Valley Street Sian(k r d.5 as proposed -with the folloli'i17g, changes, Street Standards section 10.2.1 changing the second sentence of the second paragraph by ridding `a,s described below' to the enol oldie sentence. Stivel Siondarek ., ectirrfr 1.3.2, third bullet ensure public facilities meet level of service standar+ s adopted in the C'ompre.taensive. Plan, ST/MC 22.130 change Development Services Senior Engineer to City lkfana er, The vote on the motion was.five in favor, zero against, the motion passed. iv. Study Session VJircless Small Cell Technology Deployment: Mr. Lamb gave a presentation to explain to the Commission wireless small cell technology. Most wireless cell Vlore traffic is Ceu.Tently handled by the large monopoles_ 1 listor ieally the City has only dealt with the monopoles which have been located on private property, The City was contacted by a Mobi lite, company connected with Sprint, regarding small cell sites in late 20]5/early 2016. The City joined a consoitiurn of numerous cities in 2016 to become: more educated in what.. the small cell technology is and how it will affect us. The. consortium developed 'model franchise' agreements and `model development rcri.ilatinns' for the deployment of small cell sites. The City has been working with Verizon, MCI Telecom, and Mobilite regarding the use of Spokane Valley rights-of-way for small cell deployment.. The City has developed draft franchise agreements and regulations related to small cell deployments_ Current 3 or 40 (gent;ration) technology is when a hand held device communieates with the large monopole, The farther you get from the monopole the less reliable the signal is. Monopoles can only accept so much data at one time. Small cell technology would be adding antennas in the right- of-ways and help to hri ng data from farther out to the larger monopoles. Federal law than ed to set specific timelines for processing the;sc small cell permits. There are also laws in place which stop cities from prohibiting small cell deployment. State law allows the City to require a master use permit, the City is using franchise agreements as these master permits, Cities are allowed site specific permits for the small cell installations in addition to the mater permits. The telecomm industry cannot interfere with the rorrroal use of the rights -of --way, Cities cannot regulate services based on content or kind of signals. cannot prohibit placement of wireless facilities within the city. Since the City does not own any of the lighting fixtures in the right-of- way, the cull prow iders have been signing agreements with cad' of the power providers to use their facilities. The City is expecting a small cell to be an antenna of no more than three cubic feet in volume and the equipment box would be no larger than seventeen cubic feet. Mr. Lamb shared pictures of what it was possible for the small cell deployment to look like. The City can restrict the height, based 2O1Ft-Oi-11 Planning Commission qui es 1'agc 4 of 4 on zoning location, impose sonic design standards which might include stealth shrouding requirements and Landscaping for some facilities. Mr. Lamb explaaiinA the proposed amendments: • Appendix A, add definitions related specifically to small cell deployments and the new timeline provisions. • SVMC 17.80.030 add that small cell permits are a'Type 1 permit and shall be processed as such, excepl as otherwise required by federal and stat: Iaw. • SVMC 19,60,050 amend the permitted use matrix 10 allow small cell deployments in all ';ones suh ect to the supplemental regulations proposed in new chapters SVMC 22, 121 and 22.122 • SVMC 22.120 remove any references to small cell serviees ■ SVMC 22,121 new chapter providing for master use permits, deployment of small cell facili[iLs and lays out the permit application requirements and small o;ell design and concealment standards. • SVMC 22.122 new chapter providing for mandated permit review times as stated in state or federal regulations_ Commissioner Johnson asked who would be responsible if one ol'the sites was damaged. Mr. Lamb stated it would he handled Just as if it was a power pole or a mail box in the right-of-way. Commissioners asked if providers would he required to eo-locate un the same pole_ Mr. Lamb said providers would have to prove that the only plaee dhcy can provide services is where they want to locate their cquipnyent_ Corr:missiooners raised concerns regarding: • the aesthetics of having more equipment in the rights -of -ways, • how close toge[her facilities would need to be located, if they could not co -locate. ■ if they wtre wide band or narrow hand facilities. • what would the frequency do to honeybees, animals and pi oplc_ thieves would damage the sides for wiring. • radiation from the signals being given off these lowered antennas. • the ability to determine what they deployment will look like_ Mr. Lamb stated the fuhlic hearing for the small cell deployment was scheduled for January 25, 2018, Hcy would do his hest to try and bring answers by the public hearing. VIII GOOD) OF THE ORDER: Commissioners congratulated Commissioner Rasmussen on her appointment to the of ice of Chair and wished her Luck. TX. AD,1OUI'N1Y] NT: Commissioner Johnson moved to adjourn the meeting at &12 p.m. The vote cm the 10706007 was U1arri,rrous ill favor. the rrrotion/xas.sed Michelle Rasmussen, Choir Date signed Deanna Horton, Dcretar) sp""okanem doosoVaney. COMMUNITY AND PUBLIC WORKS Mit DING & PLANNING STAFF REpoRT ANI) R CO1vE4`lCl(:N1]AT1ON TO ,1.E PLANNING COMMISSION C1'A-2017-0003 STAFF REPORT DATE: December 7, 2017 HEARING DATE AND LOCATION: December 14, 2017, beginning at 6:00 pin., Spokane Valley City Hull Council Chambers, 1021C East Sprague Avenue, Spokane Valley, Washington 99206. PROPOSALI)ESCRIPTION: Atext amendment toSpok ncValIeyM._inicipalCode(S (SVMC) Chapter 20.20, General Provisions to address non -legal lots and innocent purchasers, eliminate inconsistencies with Title 19 resulting from the development regulations update in 2016,.modify the definition of flag lot in Appendix A, eliminate requirements for lot and street. arrangements and future acquisition areas, clarifications and rninor grammatical changes. APPROV.AI. CRITERIA: Spokane Valley Comprehensive Plan, SVMC Title 17 General Provisions, and SVMC 19.30.040 Devclo mcnt regulation text amendments. SUMMARY OF RECOMMENDATION: Staffrtcotnmenxls approval of Cl`A-2017-0003 to City Council STAFF PLANNER: Martin Palaniuk, Planner, Community and Public Works Department M TACHMEITS: Exhibit I: Proposed text amendment to SVMC 20.20 General Provisions Exhibit 2: Proposed text amendment to SVMC Appendix A - Definitions A. I3ACKCROUNl) INFORMATION L APPLICATION PROC1,4SING: SVMC Chapter 17.80, Permit Processing Procedures. The following table summarizes the procedural steps for the proposal. Proee Published Notice of Public Hearing: Sent Notice of Public Hearing to staff/agencies: Date November 24, 2017 December 1, 2017 November 29, 2017 SEPA - Pursuant to WAC 197-11-800(19)(a) this action is N/A exempt from SRP.A review_ Department of Commerce 60 -clay Notice of Intent to November 11, 2017 Ado 1Aniendmcnt PROPOSAL BACKGROUND: The General Provisions chapter of the Subdivision Regulation contains regulatory provisions that apply to any subdivision of property in the City of Spokane Valley_ The regulations in this chapte_ acre general in nature, apply to all aspects of subdividing land, and are not specific to any particular subdivision process or land action_ Staff Report and Recommendation CTA -2017-0003 The entire SVMC Chapter20,20 General Provisions was reviewed. Many of the proposed changes have been made to improve the readability of the chapter, standardize the way the municipal code is referenced, and to make it consistent throughout the municipal code. Thc removal of lot width and depth requirements in the zoning regulations created inconsistencies with the subdivision regulations. The issue of determining a legal lot has been problematic for staff when reviewing building permits. The ermits- 7'he state legislation adopted a platting act in 1937 that gave local jurisdictions the authority to review the division of land and to insure compliance with local rcquircmonts. Prior to 1937 plats were not reviewed by local jurisdictions. In 1969 the state Legislature repealed the 1937 act and adopted i.hc platting act that is in c:ffeet today, The 1969 Platting Act is implemented it the state level through the Revised Code of Washington (RCW) 58.17 atnd at the local level through SVMC Title 20. In order for development Lo occur on land, it must he divided in compliance wi[h state platting requirements. 1.ocal subdivision regulations are designed and implemented to ensure compliance with state requirements and community standards, The subdivision regulations provides the process for local jurisdictions to make sure thc new development of lots will comply with thc standards for access, roadways, water and sewer service, lot area, density, sate paths to school, and other health, safety, and welfare concerns. A lot that is created outside of the legal subdivision process may not meet these standards. Staff has encountered several occasions in which a citizen has applied for a building permit to develop Ora a lot that was not legally c-reated, City staff reviews the site plan for a new building to unsure, among other things, t}m building will have adequate access, will be properly sot back from property lines, will not be built within an establisrred easement, and is being built on a legal lot. In cases where a lot has not been legally established the building permit must be denied pursuant to the current. regulations. In some cases the property owner has purchased the lot without knowing the lot was not lega[Iv established. The proposed amendment clarifies what is a legal division of land. Currently, lots may be mated through a deed if they were recorded prior to one of three key dates. The dates correspond to the implcrncntation dates of various state and county platting legislation. As currently written, it is not dear ar what date should be arppli ;d when determining if a lot eras legally created. The proposed language will establish the key date as the date Spokane County adopted their lire., subdivision ordinance. The proposed, amendment will also allow protection for an innocent liurcha.ser ofa non -legal lot. If the purchaser did not have knowledge that a lot was not legally created then they will be permitted to develop on the lot. The arrren.d.mc-it will also allow development on a non -legal lot if the public interest is not adversely affected. The City of Spokane Valley Comprehensive Plan was updated through a legislative update in 20 l6, A variety al -Changes occurred within SV NIC: 'Title 19. Zoning Regulations, as part of the update. Among the changes was the elimination of standards for Iot width and lot depth- 'These changes resulted in inconsistencies with SVMC Chapter 20-20 General Provisions. The elimination of the corner lot width requirements and the lot width to lot depth requirement will eliminate the inconsistency with this chapter. SVMC 20.20-090(D) provides a mechanism for the City to require lot and street arrangements and to establish fixture acquisition arras, Future acquisition areas encumber the property in that parking, drainage improvements, and physical structures cannot be placed within the area Setbacks for building arc established from the f.rture acquisition arca- These areas were meant to accommodate future mad improvements that were anticipated as part of the arterial and local access street plans. `Ilia City determined that it was not legal to require development to "set aside" areas for future development based on plans that may or may not be iinplemented. The proposed amendment will eliminate language that is not consistent with this determination. The Planning Commission conducted as study session on this amendment on November 9, 2017. A public hearing is scheduled for December lel, 2017. Page 2 of ;t Staff Report. and Recommendation CTA -2017-0003 ]I. FINDINGS AND CONCLUSIONS SPECIFIC 'I'(l THE MCNICTPAL CODE TEXT AMENDMENT 1. Compliance with Title 17 (Ccneral Provisions) of the Spokane Valley Municipal Code a. Findings: SVMC 17.S(i.150(F) Municipal Code Text Aniendmen€ Approval Criteria The City may approve Municipal Code Text amendment, if it finds that (]) The proposed tract amendment is consistent with the applicable provisions of the Comprehensive Plan, Staff Analysis: The proposed amendment k supported by the Comprehensive Plan and is consistent with the following goals and policies: Land Use Goal —1,1.1-01: Maintain and enhance the character and quality of l ife in Spokane Valley Land Use Cioal —LU -G2: Provide for land uses that are essential to Spokane Valley residents, employees, and visitors. Land Use Goal — l.lJ-C14_ L:nsure that land lrsc plans, regulations, revic.w processes, and infrastructure improvements support economic growth arid vitality. The change will simplify the process used to determine if devclopinerrt can occur on a lot if a purchaser did not have knowledge that a lot was not legally erealed they will still be able to develop the lot, The changes will eliminate inconsistencies with other municipal code titles. (2) The proposed amendment bears a substantial. relation to public health, safety, welfx.re, and protection of the environment; Staff Analysis: The amendment bears substantial relation to public health, safety, welfare and protection of the environment. The changes will correct inconsistencies, protect innocent purchasers cr." non -legal lots, and simplify and clan fy the language. h. Conclusion(s): The proposed text amendment is consistent with the approval criteria contained in the SVMC, 2. Finding and Conclusions Specific to Public Comments a. Findings: No public comments have been received to date. b. Conclusion(s): In the absenvt of public comments, staff makes no conclusions. 3, Finding and Conclusions Specific to Agency Comments a, Findings: No agency comments have been received to date. h. Conclusion(s): In the absence of agency comments, staff makes no conclusions. Page 3 oro Staff Report 4iric} Re cc]rnmcnJaLiorn CTA -2017-0003 C. OVERALL CONCLUSION The proposed cock text amendment is consistent with the Comprehensive Platt policies and goals. IL STAFF RECOMMENDATION Staff recommends that Nanning Commission recommend approval of Itrc code text amendment to City Council with. or without changes Page 4 or 4 S"pokane City Council Meeting Administrative Report CTA -2017-0003 Subdivision — General Provisions January 30, 2018 -• Il Cit N 44 a4 A A. : Cit 0 44 N •P o o 4 4 (Categorically Exempt) PROCESS 1 Study Session November 9, 2017 5 © Public Hearing tio December 14, 2017 : Findings of Fact January 11, 2017 A* Ir m#' A A A © Ordinance 1St t, Reading TBD Ordinance 2nd Reading TBD Today Proposed SVMC Amendment Overview SVMC Chapter 20.20 General Provisions Clarify legal lot definition Establish innocent purchaser and right to develop D Eliminate need for additional width on corner lots D Eliminate lot depth to lot width restriction Change Flag Lot definition Eliminate development requirements based on "future" plans Minor grammatical, word & phrasing changes Amendment Background Issues: The current framework for determining a legal lot is confusing. ✓ 2016 Update to SVMC Title 19 created inconsistencies with SVMC Chapter 20.20 ✓ No authority to require plat designs to conform to Future Acquisition areas, or adopted arterial and local access street master plans 5 Legal Lots versus Non -legal Lots Alii ilk SVMC 20.20.030 Development shall be permitted only on legally created lots How are they created? Portions of property bought and sold, often by deed, establishing non -legal lots Why can't a lot be created by deed? o State law dictates process to create lots (RCW 58.17) Can a non -legal lot be developed? o The City may not issue building permits or other development permits Innocent purchasers Background -Legal Lot Methods to create a legal lot Subdivision Short Subdivision Binding Site Plan Deed, Contract of sale, or Tax Segregation Regulated by RCW 58.17 Proposed Change - Legal Lot Defined Amendment establishes criteria to determine what is a legal lot by deed Prior to March 13, 1978 A legal instrument was recorded All development regulations were met or can be met Spokane County's first subdivision ordinance adoption date Background — Innocent Purchaser ■ n Issue: Innocent property owners have purchased lots created through deed that are not legal lots Property owner cannot develop (build) on the lot Proposed Change —Innocent Purchaser Allow an "innocent purchaser" to develop on non -legal lot ❑ Establish who is an "innocent purchaser" Background —Non -legal Lot Development Issue: Their could be a case where development on a non- legal lot just makes sense Proposed Change —Non -legal Lot Development 11 u Allow development if it does not adversely affect the public interest L Establish the following criteria when determining impact on the public interest Whether development is consistent with the public health, safety, and general welfare Whether the use is consistent with adjoining property and zone. Whether the lot was created prior to December 31, 2016 Background - Inconsistency with 2016 Update c. 2016 Legislative update Eliminated minimum lot width requirement Eliminated minimum lot depth requirement Current code Requires additional width on corner lots Requires lot depth not exceed 3 times the lot width Flag lot definition is based on lot width requirements Proposed Change - Consistency with 2016 update Eliminate Lot width requirement for corner lots Lot depth to lot width requirement Proposed Change - Consistency with 2016 update El Flag lots Current definition relies on a minimum lot width at the front lot line `(A iCp f-ry 1 CAL Proposed definition does not rely on dimensional standards L f:KciNT 4T rt.1 6LIC R,G1-i '- vF- t AY PRc'JEG-r Ep Hr- o -Ws r Background — Lot / Street Arrangement, Future Acquisition Areas Issue —Current Code Allows the City to impose lot and street design requirements based on arterial and local access street plans Allows the City to require the property owner to "set aside" areas for future road improvements (Future Acquisition Areas) Proposed Change - Lot / Street Arrangement, Future Acquisition Areas ❑ The City determined that: It is not legal to require street design / arrangement based on future plans Future Acquisition Areas cannot be imposed u Amendment eliminates the requirement Chapter Clean-up Correct grammar Improve the clarity Create consistency in how the SVMC is referenced Minor corrections 18 Planning Commission Concerns F, In the event a lot was created by a means other than as specified in SVMC 20.20.030(A -D), development shall be allowed on such lot if the development does not adversely affect the public interest. When determining the impact on the public interest, the City shall consider the following criteria-: 1. Whether the proposed development is consistent with the public health, safety, and general welfare; 2. Whether the us: meets the underlying zoning requirements d is consistent with the use of at least one ad.oinin: • o !lam. 3. Whether the lot was created on, or before December 31, 2016. G. In the event an illegally created lot does not meet the criteria of SVMC 20.20.030(A -F), a development permit shall not be issued until such time that a legal lot is created. Modified based on PC discussion at the public hearing Planning Commission Concerns 4. D 11b1e Frontage Residential Lotti, Dui -de frontq.e and reverse fr'n.agv Tots sha e atir ft1 vd prc'hitited a ceQt permitted c'nl' ere rece. ; ry 1D se ar.te residentiz 1 de °eloprnert ro p if is �'J sadvantEEes'f topography rc c rientatic i, Modified based on PC discussion at the Public Hearing 20 Development Engineering Request 2. Corner Lots. a. The lot lines at the intersection of two public streets shall be located a minimum of two feet behind the back of curb. b. At the intersection of two arterial streets (collector, minor or principal), the applicant may be required tom provide a widened border easement or right-of-way area behind the pedestrian ram. la I . - and street lights, traffic and their related appurtenances (see Figure 20.20.01). The imi border easement and right-of-way area shall be determined by the City at the time of This area shall not extend more than a minimum of 15 feet The boundary of this area may at is tangent at each end to the standard border easement, typically locate.•. ind the back of sidewalk, or right-of-way if there is no border easement in the vicinity. If this ar ;, ready fully contained within right-of-way then no additional border easement width w 14s . --.- equired. The only utiliti allowed within this area are those necessary for the function of the pro i • hts, signals T,1 . - - r an arc cetera._ average width at least 15 percent grctatcr than the width of interior lots along both adjacent streets to permit building setback and orientation to both streets. Bap ix EASE1£kT r 15'M 1A/ Nr �'' CaWN° SI EVALK RIGOT or WY IPTCGl6L P-� CURB 2' PIIN. The limits of the border easement and right-of-way area shall be determined by the City at the time of application. This area shall not extend more than a minimum of 15 feet behind the landing. Planning Commission Recommendation n Vote 6-1 Recommend Approval Next teps Council Discretion CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 30, 2018 Check all that apply: ['consent ❑ old business ['information ® admin. report Department Director Approval: ['new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Administrative Report: Barker Road/BSNF Grade Separation Project (Barker Road GSP) GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: • Administrative Report, Bridging the Valley — May 7, 2013 • Resolution No. 17-011 adopting the 2016-2021 Six Year Transportation Improvement Program (TIP), which included both the Barker Road and the Pines Road Grade Separation Projects (GSP) — June 23, 2015 • Admin Report use of federal earmark funds — April 5, 2016 • Information Report on the status of the Barker GSP — November 8, 2016 • Administrative Report on the Barker GSP status — November 15, 2016 • Informational RCA — November 22, 2016 • Administrative Report — December 6, 2016 • Administrative Report — December 20, 2016 • Motion Consideration to award Consultant Contract — January 10, 2017 • Administrative Report — February 21, 2017 • Council passed Resolution 17-006, amending the 2017 TIP — February 28, 2017 • Resolution No. 17-011 adopting the 2018-2023 Six -Year TIP, which included the Grade Road GSP — May 23, 2017 • Motion Consideration to award Construction Contract — August 22, 2017 • Administrative Report to discuss alternatives — October 24, 2017 BACKGROUND: The City previously received a federal earmark grant of $719,921 and a $1.5M state legislative appropriation for the Barker Road GSP. These grant funds can be used for the design, right-of- way and construction phases of the project. The City has also received a grant from the Freight Mobility Strategic Investment Fund (FMSIB) for up to 20 percent of total project cost up to $10M which can be used in the construction phase only. In October 2017, the City applied for the Transportation Investment Generating Economic Recovery (TIGER) grant. The City applied for the National Significant Freight and Highway Projects (INFRA) program in November 2017. In December 2017, the City was notified that it has been awarded $6.0M from the National Highway Freight Program (NHFP). This award requires the state legislature to appropriate the funds in the 2019-2020 biennium. The City must advertise bids no later than September of 2020 to qualify for the NHFP funds. A diamond interchange was originally proposed for the Barker GSP by SRTC's 2004 Bridging the Valley. The 2016 cost estimate for the interchange project was $36 million. The high cost of the proposal at the time made it difficult to obtain support from our regional funding partners. Staff issued a Request for Qualifications (RFQ) for engineering design services for the Barker Road GSP in 2016 using the diamond interchange concept design. A consultant was selected and a scope of work was developed. On January 10, 2017, Council did not pass the motion to award the contract to the Consultant. Since then, other Barker GSP alignments and configurations were identified that would likely cost less to implement than the original diamond interchange concept. Throughout 2017, City staff worked closely with the Washington State Department of Transportation to develop alternatives to the interchange design in order to implement a practical solution for the intersection. An RFQ was issued for planning and design of the Barker Road GSP in March 2017. David Evans & Associates (DEA) was selected as the most highly qualified firm. Council passed a motion in August 22, 2017 to move forward with the project design in two phases and to award the contract to DEA. In the first phase, the Consultant analyzed and compared six alternatives in terms of cost, right-of-way needs, impacts to existing properties, constructability, safety, and other pertinent project elements so the City can select the preferred alternative. In the second phase, slated to begin in March 2018, the Consultant will complete the preliminary engineering design of the selected alternative. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: The preferred alternative is Alternative 5 and with Council consensus, staff will return in February with the Phase 2 Consultant Design Contract. BUDGET/FINANCIAL IMPACTS: $19 Million STAFF CONTACTS: Gloria Mantz, Engineering Manager Bill Helbig, City Engineer ATTACHMENTS: Presentation; Alternatives BNSF Railroad Eroject Upd Spokane Valle January 3Q,2Oi Gloria Mantz, PE, Engineering Manager Bill Helbig, PE, City Engineer Presentation Agenda January 30, 2018 Project Location Need & Benefit Background Alternatives Preferred Alternative Intersection Control Project Funding Next Steps Spokane .000 Valley Project Location January 30, 2018 Barker Rd/BNSF Grade Separation Project Pines Rd.BNSF Grade Separation Project Flora Rd At -Grade Closure S` `"okane P .0.10Va11ey Need & Benefit January 30, 2018 Improves Safety Eliminates At -Grade Railroad Crossing Improves Failing Level of Service Improves Emergency Access Reduces Train Noise Adds Non -Motorized Facilities 4 Traffic and Crash Data Existing Trains per Day Vehicle ADT at Crossing Existing Level of Service Proposed Level of Service Daily Train Whistles Acres of Undeveloped Land Total Vehicle Accidents Since 2012 Injury Accidents Since 2012 Property Damage Accidents Since 2012 Crash Risk (fatalities/year) 56 5,500 F A 112 575 17 4 13 0.047 Spokane _ Valley 5 Background January 30, 2018 2004 Bridging the Valley — Spokane Regional Transportation Council (SRTC) Conceptual Design for an Interchange — $36 M City Issued Request for Qualifications (RFQ) in 2016 Selected Consultant City Council — Did Not Award Consultant Contract Staff became aware that interchange lacked Support from Regional Stakeholders Staff worked closely with Washington State Department of Transportation (WSDOT) in 2017 to develop a practical solution Issued a RFQ in 2017 and Awarded Consultant Contract to David Evans & Associates Phase I — Analyze Six Alternatives — September 2017 Phase II — Preliminary Design of Selected Alternative — February 2018 Spokane .000 Valley Phase I Alternatives January 30, 2018 Alternative 1 $27.3M Alternative 2 $19.8M Alternative 3 $24.2M Alternative 4 11.4M Alternative 6 $22.0M 6 Alternative 5 $19.0M Preferred Alternative —Alternative 5 January 30, 2018 Basis of Design (6 Alts. Evaluated) New BNSF Overpass Elevate Trent Avenue (Approx. 10 feet) Elevate Barker Road (Approx. 32 feet) Probable Cost $19M (2020 Construction) IF 0 200 SC&LE IN FEET ,00 HIGH EST LLC giv HIGH -EST. LLb . HIGH EST LLC EOPANSF HART S HART ENTERPRISES. LLC, JLVV COMMERCIAL LLC LEGEND JOVI LLC PROPERTIES LLC S uk Ic ballcr DATE' OCTOBER 2017 TPTttf,:. t a Y BARKER RD / BNSF GRADE SEPARATION PROJECT ALTERNATIVE 5 PRELIMINARY I NOTE •"01550CIAT ES .c. FD� DAVID E Preferred Alternative Alternative 5 January 30, 2018 Pros Does not Replace 2 Wellesley Bridges over Trent Ave & BNSF Direct Connection of Barker to Trent Limited Grade Changes Low Cost Alternative Low Impact Construction Staging 8 Cons May Impact Rock Outcropping to North Trent / Wellesley Circulation Unusual Limited Barker Rd Use During Construction Spokane .000 Valley Intersection Control January 30, 2018 9 Spokane .000 Valley Project Funding January 30, 2018 Federal Aid Highway Program (July 2009) $719,921 w/ No Match Required Any Project Phase Freight Mobility Strategic Investment Fund (September 2010) 20% of Total Project Cost Not to Exceed $10.0 Million Construction Phase Only 2017-2018 State Legislative Appropriation (June 2017) $1.5 Million w/ No Match Required Spending Required by June 2019 Spokane .000 Valley Project Funding January 30, 2018 2019-2020 State Transportation Budget (December 2017) $6.0 Million w/ No Match Required Construction Phase Only Obligation Required by September 2020 Requires Legislature Approval City of Spokane Valley $3,630,321 Currently Budgeted Funding Gap — Approximately $3,000,000 Spokane ii Valley Next Steps January 30, 2018 Complete Conceptual Work (Early 2018) Alternatives Evaluation Report Seek Council approval for Phase 2 Consultant Contract Design Documents Right -Of -Way Services Construction Documents Complete Phase 2 Elements (2018 — 2020) Secure final project funds Phase 3 Elements Construction (2020 — 2021) Project Closeout (2022) 12 Spokane .000 Valley Questions January 30, 2018 zao SCALE IN FEET a � S111)I�dELC jValley DATE: OCTOBER 2011 8Y' RPBU BARKER RD / BNSF GRADE SEPARATION PROJECT ALTERNATIVE 5 PRELIMINARY NOTE Spokane .000 Valley CASSELL, BRADLEY (043 AC)... MEADOWHILL CORP/BARKER PROPERTIES, LLC CATHOLIC EMETERIES OF a SPOKANE (0.11 AC. emp. Easement LW COMMERCIAL, LLC 200 SCALE IN FEET MEADOWHILL CORP/BARKER PROPERTIES, LL 400 SUBSURFACE INVESTMENT PARTNERS, LLC LIGHTNING BAR LLC !SUBSURFACE INVESTMENT PARTNERS, LL BNSF RAILROAD HELLEY FMY REV LVG TR/SHELLEY, THOMA (4.27 AC. BARKER RD. AVISTA 'CORPORATION, LEGEND LIMITS OF CUT LIMITS OF FILL PROPOSED METAL GUARDRAIL PROPOSED RETAINING WALL PROPOSED RIGHT OF WAY CURVE BARKER Delta= 64°4408" R= 640.00' T= 405.65' L= 723.10 Ft. e%= NC (35MPH) INLAND EMPIRE LAND OMPAN SHELLEY FMY REV LVG TRISHELLEY, THOMAS (4.14 AC.) BARKER 1 CURVE BARKER 4 Delta= 50°38'47" R= 640.00' T= 302.84' L= 565.72 Ft. e%= NC (35MPH) CURVE Delta= 48°1218" R= 350.00' T= 156.58' L= 294.47 Ft. e%= NC (30MPH) OLD BARKER 1 OLD DOMINION FREIGHT LINES INC. • (0.25 AC.) ‘. BARKER ROAD DISTRIBUTION CENTER, LL 0.29 AC. k BARKER RD. OVER BNSF RAILROAD / TRENT AVE. INTERSECTION ALTERNATIVE 1 DATE: OCTOBER 11, 2017 BY: HGHANES NOTE: AREAS LISTED ARE PROPOSED ACQUISITIONS I=1 DAv ID EVANS DASSOC IATES BARKER ROAD OVER BNSF RAILROAD / TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate - 10/10/2017 ALTERNATIVE 1: Concept Design Engineer's Estimate Item Spec. No. Section Item Unit Quantity Unit Cost Total Cost 1 1-04 Minor Change, Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 1-05 Surveying LS 1 $100,000.00 $100,000.00 3 1-05 Record Drawing (Min Bid $10,000 LS) LS 1 $10,000.00 $10,000.00 4 1-05 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 1-07 Spill Prevention, Control and Countermeasures (SPCC) Plan LS 1 $5,000.00 $5,000.00 6 1-07 Property Restoration FA 1 $50,000.00 $50,000.00 7 1-07 Utility Potholing FA 1 $20,000.00 $20,000.00 8 1-07 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 1-08 Type B Progress Schedule (Min. Bid Price $10,000 LS) LS 1 $10,000.00 $10,000.00 10 2-01 Clearing and Grubbing LS 1 $50,000.00 $50,000.00 11 2-02 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 2-02 Removing Cement Concrete Curb and Gutter LF 580 $15.00 $8,700.00 13 2-02 Removing Asphalt Concrete Pavement SY 23593 $2.00 $47,186.89 14 2-02 Removing Chain Link Fence LF 0 $5.00 $0.00 15 2-02 Remove Metal Guardrail LF 1790 $8.00 $14,320.00 16 2-02 Remove Railroad Crossing and Signals EA 2 $50,000.00 $100,000.00 17 2-03 Common Borrow Incl. Haul CY 179,402 $15.00 $2,691,024.40 18 2-03 Roadway Excavation Incl. Haul CY 27,137 $13.00 $352,778.40 19 2-11 Trimming and Cleanup LS 1 $10,000.00 $10,000.00 20 4-04 Crushed Surfacing Top Course TON 7535 $30.00 $226,042.41 21 4-04 Crushed Surfacing Base Course TON 16207 $25.00 $405,185.46 22 5-04 HMA CI 1/2" PG 64-22 TON 9687 $100.00 $968,736.75 23 5-04 Planing Bituminous Pavement SY 1000 $5.00 $5,000.00 24 5-05 Cement Concrete Pavement - Truck Apron SY 571 $100.00 $57,072.22 25 5-05 Cement Concrete Driveway SY 9 $100.00 $932.22 26 6-11 Temporary Barrier LF 3600 $20.00 $72,000.00 27 6-11 Single Slope Concrete Barrier LF 0 $120.00 $0.00 28 6-14 Tempory Geoosynthetic Retaining Wall SF 17800 $20.00 $356,000.00 29 8-01 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 30 8-01 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 31 8-02 Landscaping, Complete LS 1 $50,000.00 $50,000.00 32 8-03 Irrigation System Complete LS 0 $40,000.00 $0.00 33 8-04 Roundabout Splitter Island Nosing Curb EACH 4 $500.00 $2,000.00 34 8-04 Roundabout Cement Concrete Curb and Gutter LF 2,259 $35.00 $79,065.00 35 8-04 Extruded Curb LF 0 $25.00 $0.00 36 8-04 Cement Concrete Traffic Curb & Gutter LF 9,632 $25.00 $240,800.00 37 8-04 Roundabout Central Island Cement Concrete Curb LF 295 $50.00 $14,750.00 38 8-04 Roundabout Truck Apron Cern. Curb and Gutter LF 400 $35.00 $14,000.00 39 8-11 Metal Guardrail LF 2750 $40.00 $110,000.00 40 8-11 Guardrail Terminals EACH 5 $2,500.00 $12,500.00 41 8-12 Chain Link Fence Type 3 LF 0 $30.00 $0.00 42 8-14 Cement Concrete Sidewalk SY 4,197 $60.00 $251,836.36 43 8-14 Cement Conc. Curb Ramp Type Perpendicular EA 17 $3,500.00 $59,500.00 44 8-20 Traffic Signal System EA 0 $250,000.00 $0.00 45 Railroad Flagging Day 175 $1,000.00 $175,000.00 46 8-20 Illumination System - Complete, Street LS 1 $150,000.00 $150,000.00 47 Bridge @ $240 per SF LS 1 $2,767,200.00 $2,767,200.00 48 MSE Walls SF 12885 $80.00 $1,030,800.00 49 Signing and Pavement Markings (1.5%) LS 1 $160,000.00 $160,000.00 50 Drainage (1%) LS 1 $110,000.00 $110,000.00 51 Utilities (3.0%) LS 1 $320,000.00 $320,000.00 52 Traffic Control (2.5%) LS 1 $270,000.00 $270,000.00 53 1-09 Mobilization (10%) LS 1 $1,310,000.00 $1,310,000.00 Construction Subtotal (A)I $14,504,000 30% Contingency (B) Subtotal (A+B) 33% in BNSF/WSDOT ROW x 8.8% Sales Tax Subtotal Construction Total Design Engineering (15%) Right -of -Way (average of $1.32/sq ft) Construction Engineering (10%) $4,351,000 $18,855,000 $548,000 $19,403,000 $19,403,000 $2,910,450 $750,000 $1,940,300 2017 Total Project Cost (Design, Construction, Right -Of -Way, and Construction Engineering) $25,004,000 2018 Total Project Cost (with inflation) $ 25,755,000 2019 Total Project Cost (with inflation) $ 26,528,000 2020 Total Project Cost (with inflation) $ 27,324,000 \\Spkfsl \projectlS\SPKV00000032\0800REC\0830Deliverables\October 10 2017\Barker and Trent Alternative 1 - Concept Estimate.xlsx 12/5/2017 SCA_E IN FEET CC ENTERPRISES NO 1, LL 0.18 AC. TCC ENTERPRISES NO 1, LL (0.46 AC. HIGH -EST, LLC 0.97 AC. TRENT AVE. STA 213+10.47=_ *BARKER RD. STA. 122+36.31 TIMBERLINE SUNSE MHC. LL (0.03 AC. HIGH -EST, LLC ((1.34 AC.) ELLESLEY RD ZAYCON FOODS, LL 2.50 AC. VISTA CORPORATIO 0.60 AC. STAUDACHER INVESTMENTS, LLC (1.64 AC.). • ° AVISTA CORPORATIO (2.58 AC. HART & HART ENTERPRISES, LLC.. (5.72 AC.) `3 BARKER RD. STA. 111+32.13 WELLESLEY RD. STA. 300+00.0 LLESLEY 2 MEADOWHILL CORP BARKER PROPERTIES, LL (1.96 AC. ELLESLEY 1 AVISTA CORPORATIO (0.21 AC.) II llaIt9!( SUBSURFACE INVESTMENT PARTNERS, LLC, , (0.25 AC.) ariakane CURVE TRENT 1 Delta= 28°05'10" R= 800.00' T= 200.10' L= 392.15 Ft. e%= 8.0°/+ *(50MPH) CURVE WELLESLEY 1 Delta= 49°44'15" R= 198.00' T= 91.78' L= 171.88 Ft. e%= NC (25MPH) CURVE BARKER 1 Delta= 90°35'47" R= 375.00' T= 378.92' L= 592.95 Ft. e%= NC (30MPH) CURVE Delta= R= 510. T= 177. L= 342. e%= NC CURVE TRENT 2 CURVE TRENT 3 Delta= 53°10'49" Delta= 26°59'11" R= 500.00' R= 1100.00' T= 250.27' T= 263.95' L= 464.08 Ft. L= 518.10 Ft. e%= 8.0% *(40MPH) e%= MATCH EXISITING WELLESLEY 2 38°27'10" 00' 86' 28 Ft. (35MPH) CURVE BARKER 2 Delta= 89°56'53" R= 375.00' T= 374.66' L= 588.71 Ft. e%= NC (30MPH) *SUPERELEVATION RATES BASED ON OPEN ROADWAY DESIGN BARKER & TRENT ALTERNATIVE 2 NOTE: AREAS LISTED ARE PROPOSED ACQUISITIONS CURVE BARKER Delta= 18°47'53" R= 510.00' T= 84.42' L= 167.33 Ft. e%= NC (35MPH) CURVE WELLESLEY 3 Delta= 38°31'25" R= 510.00' T= 178.22' L= 342.91 Ft. e%= NC 35(MPH) 3 CURVE BARKER 4 Delta= 13°58'32" R= 400.00' T= 49.03' L= 97.57 Ft. e%= NC (25MPH) BARKER ROAD OVER BNSF RAILROAD / TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate - 10/10/2017 ALTERNATIVE 2: Concept Design Engineer's Estimate Item No. Spec. Section Item Unit Quantity Unit Cost Total Cost 1 1-04 Minor Change, Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 1-05 Surveying LS 1 $100,000.00 $100,000.00 3 1-05 Record Drawing (Min Bid $10,000 LS) LS 1 $10,000.00 $10,000.00 4 1-05 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 1-07 Spill Prevention, Control and Countermeasures (SPCC) Plan LS 1 $5,000.00 $5,000.00 6 1-07 Property Restoration FA 1 $45,000.00 $45,000.00 7 1-07 Utility Potholing FA 1 $20,000.00 $20,000.00 8 1-07 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 1-08 Type B Progress Schedule (Min. Bid Price $10,000 LS) LS 1 $10,000.00 $10,000.00 10 2-01 Clearing and Grubbing LS 1 $46,000.00 $46,000.00 11 2-02 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 2-02 Removing Asphalt Pavement SY 46507 $2.00 $93,014.89 13 2-02 Remove Railroad Crossing and Signal EA 2 $50,000.00 $100,000.00 14 2-03 Common Borrow Incl. Haul CY 50,272 $20.00 $1,005,444.00 15 2-03 Roadway Excavation Incl. Haul CY 36,293 $13.00 $471,806.40 16 4-04 Crushed Surfacing Base Course TON 22785 $25.00 $569,625.00 17 4-04 Crushed Surfacing Top Course TON 11013 $30.00 $330,390.00 18 5-04 HMA CI 1/2" PG 64-22 TON 17261 $100.00 $1,726,100.00 19 5-04 Planing Bituminous Pavement SY 0 $5.00 $0.00 20 5-05 Cement Concrete Pavement - Truck Apron SY 141 $100.00 $14,086.42 21 5-05 Cement Concrete Driveway SY $100.00 $0.00 22 6-11 Temporary Barrier LF $20.00 $0.00 23 6-14 Temporary Geosynthetic Retaining Wall SF 12000 $20.00 $240,000.00 24 8-01 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 25 8-01 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 26 8-02 Landscaping - seeding and mulching LS 1 $35,000.00 $35,000.00 27 8-04 Roundabout Splitter Island Nosing Curb EACH 3 $500.00 $1,500.00 28 8-04 Roundabout Cement Concrete Curb and Gutter LF 2,752 $35.00 $96,320.00 29 8-04 Cement Concrete Traffic Curb & Gutter LF 9,928 $25.00 $248,200.00 30 8-04 Roundabout Central Island Cement Concrete Curb LF 295 $50.00 $14,750.00 31 8-04 Roundabout Truck Apron Cern. Curb and Gutter LF 390 $35.00 $13,650.00 32 8-11 Metal Guardrail LF 454 $40.00 $18,160.00 33 8-11 Guardrail Terminals EACH 8 $2,500.00 $20,000.00 34 8-14 Cement Concrete Sidewalk SY 7,846 $60.00 $470,746.67 35 8-14 Cement Conc. Curb Ramp Type Perpendicular EA 10 $3,500.00 $35,000.00 36 8-14 Cement Concrete for Island SY 691 $100.00 $69,100.00 37 Railroad Flagging Day 175 $1,000.00 $175,000.00 38 8-20 Illumination System - Complete, Street LS 1 $150,000.00 $150,000.00 39 Removal of Bridge LS 1 $80,000.00 $80,000.00 40 Bridge LS 1 $2,090,000.00 $2,090,000.00 41 New Water Supply Well and pumping system LS 1 $100,000.00 $100,000.00 42 Signing and Pavement Markings (1.5%) LS 1 $129,000.00 $129,000.00 43 Drainage (1%) LS 1 $86,000.00 $86,000.00 44 Utilities (3.0%) LS 1 $257,000.00 $257,000.00 45 Traffic Control (2%) LS 1 $171,000.00 $171,000.00 46 Mobilization (10%) LS 1 $910,000.00 $910,000.00 Construction Subtotal (A) $10,197,000 30% Contingency (B) $3,059,000 Subtotal (A+B) $13,256,000 20% in BNSF/WSDOT ROW x 8.8% Sales Tax $233,000 Subtotal $13,489,000 Construction Total $13,489,000 Design Engineering (15%) $2,023,350 Right -of -Way (average of $1.14/sq ft) $1,230,000 Construction Engineering (10%) $1,348,900 Total Project Cost (Design, Construction, and Construction Engineering) 2018 Total Project Cost (with inflation) 2019 Total Project Cost (with inflation) 2020 Total Project Cost (with inflation) $18,091,250 $18,640,000 $19,200,000 $19,780,000 \\Spkfsl\project\S\SPKV00000032\0800REC\0830Deliverables\October 10 2017\Barker and Trent Alternative 2 - Concept Estimate.xlsx 12/5/2017 900 SCA_E IN FEET HIGH -EST, LL. (0.97 AC. I 7 TRENT AVE. STA 213+10.47 = BARKER RD. STA. 122+3631f ELLESLEY RD ZAYCON FOODS, LLC AC.), 'IF9f*1.73C .7ICC. 0.60 AC. BARKER RD. STA. 111+32.62 = WELLESLEY RD. STA. 300+00.0 HART & HART ENTERPRISES, LLC. , 5.72 AC. J ' i, STAUDACHER T ,� t' INVESTMENTS, - LLC 1' (1.64 AC.).- VISTA CORPORATIO CURVE TRENT 1 Delta= 28°05'10" R= 800.00' — T= 200.10' L= 392.15 Ft.' e%= 8% *(50MPH) —WELLESLEY 2 MEADOWHILL CORP BARKER PROPERTIES, LL (1.96 AC. 4LIGHTNING BAR.( LLC 0.24 AC.) Stial iFal I; is ' SUBSURFACE INVESTMENT PARTNERS, LLC; X0.25 AC.(" ItatlmitR - CURVE WELLESLEY 1 Delta= 49°44'15" R= 198.00' T= 91.78' L= 171.88 Ft. e%= N.C. (20MPH) CURVE BARKER 1 Delta= 90°35'47" R= 375.00' T= 378.92' L= 592.95 Ft. e%= N.C. (30MPH) CURVE TRENT 2 Delta= 53°10'49" R= 500.00' T= 250.27' L= 464.08 Ft. e%= 8% *(40MPH) CURVE WELLESLEY 2 Delta= 38°27'10" R= 510.00' T= 177.86' L= 342.28 Ft. e%= N.C. (35MPH) CURVE BARKER 2 Delta= 89°56'53" R= 375.00' T= 374.66' L= 588.71 Ft. e%= N.C. (30MPH) *SUPERELEVATION RATES BASED ON OPEN ROADWAY DESIGN BARKER & TRENT ALTERNATIVE 3 NOTE: AREAS LISTED ARE PROPOSED ACQUISITIONS CURVE BARKER Delta= 18°47'53" R= 510.00' T= 84.42' L= 167.33 Ft. e%= N.C. (35MPH) CURVE TRENT 3 Delta= 26°59'11" R= 1100.00' T= 263.95' L= 518.10 Ft. e%= MATCH EXISTING CURVE WELLESLEY 3 Delta= 38°31'25" R= 510.00' T= 178.22' L= 342.91 Ft. e%= N.C. (35MPH) 3 CURVE BARKER 4 Delta= 13°58'32" R= 400.00' T= 49.03' L= 97.57 Ft. e%= N.C. (25MPH) PE*( BARKER ROAD OVER BNSF RAILROAD / TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate - 10/10/2017 ALTERNATIVE 3: Concept Design Engineer's Estimate Item Spec. No. Section Item Unit Quantity Unit Cost Total Cost 1 1-04 Minor Change, Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 1-05 Surveying LS 1 $100,000.00 $100,000.00 3 1-05 Record Drawing (Min Bid $10,000 LS) LS 1 $10,000.00 $10,000.00 4 1-05 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 1-07 Spill Prevention, Control and Countermeasures (SPCC) Plan LS 1 $5,000.00 $5,000.00 6 1-07 Property Restoration FA 1 $45,000.00 $45,000.00 7 1-07 Utility Potholing FA 1 $20,000.00 $20,000.00 8 1-07 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 1-08 Type B Progress Schedule (Min. Bid Price $10,000 LS) LS 1 $10,000.00 $10,000.00 10 2-01 Clearing and Grubbing LS 1 $46,000.00 $46,000.00 11 2-02 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 2-02 Removing Asphalt Concrete Pavement SY 46507 $2.00 $93,014.89 13 2-02 Remove Railroad Crossing and Signal EA 2 $50,000.00 $100,000.00 14 2-03 Common Borrow Incl. Haul CY 2,089 $20.00 $41,780.00 15 2-03 Roadway Excavation Incl. Haul CY 198,904 $13.00 $2,585,752.00 16 4-04 Crushed Surfacing Base Course TON 22785 $25.00 $569,625.00 17 4-04 Crushed Surfacing Top Course TON 11013 $30.00 $330,390.00 18 5-04 HMA CI 1/2" PG 64-22 TON 17261 $100.00 $1,726,100.00 19 5-04 Planing Bituminous Pavement SY 0 $5.00 $0.00 20 5-05 Cement Concrete Pavement - Truck Apron CY 141 $100.00 $14,086.42 21 5-05 Cement Concrete Driveway SY $100.00 $0.00 22 6-11 Temporary Barrier LF $20.00 $0.00 23 6-14 Temporary Geosynthetic Retaining Wall SF 26150 $20.00 $523,000.00 24 8-01 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 25 8-01 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 26 8-02 Landscaping, Complete LS 1 $35,000.00 $35,000.00 27 8-04 Roundabout Splitter Island Nosing Curb EACH 3 $500.00 $1,500.00 28 8-04 Roundabout Cement Concrete Curb and Gutter LF 2,752 $35.00 $96,320.00 29 8-04 Cement Concrete Traffic Curb & Gutter LF 9,928 $25.00 $248,200.00 30 8-04 Roundabout Central Island Cement Concrete Curb LF 295 $50.00 $14,750.00 31 8-04 Roundabout Truck Apron Cern. Curb and Gutter LF 390 $35.00 $13,650.00 32 8-11 Metal Guardrail LF 454 $40.00 $18,160.00 33 8-11 Guardrail Terminals EACH 8 $2,500.00 $20,000.00 34 8-14 Cement Concrete Sidewalk SY 7,846 $60.00 $470,746.67 35 8-14 Cement Conc. Curb Ramp Type Perpendicular EA 10 $3,500.00 $35,000.00 36 8-14 Cement Concrete for Island SY 691 $100.00 $69,100.00 37 Railroad Flagging Day 175 $1,000.00 $175,000.00 38 8-20 Illumination System - Complete, Street LS 1 $150,000.00 $150,000.00 39 Removal of Bridge LS 1 $80,000.00 $80,000.00 40 Bridge ($190/SF) LS 1 $1,700,000.00 $1,700,000.00 41 New Water Supply Well and pumping system LS 1 $100,000.00 $100,000.00 42 Signing and Pavement Markings (1.5%) LS 1 $146,000.00 $146,000.00 43 Drainage (1%) LS 1 $97,000.00 $97,000.00 44 Utilities (5.0%) LS 1 $485,000.00 $485,000.00 45 Traffic Control (2%) LS 1 $194,000.00 $194,000.00 46 Shoofly LS 1 $860,000.00 $860,000.00 47 Mobilization (10%) LS 1 $1,147,000.00 $1,147,000.00 Construction Subtotal (A) $12,616,000 30% Contingency (B) $3,785,000 Subtotal (A+B) $16,401,000 20% in BNSF/WSDOT ROW x 8.8% Sales Tax $289,000 Subtotal $16,690,000 Construction Total $16,690,000 Design Engineering (15%) $2,503,500 Right -of -Way (average of $1.14/sq ft) $1,230,000 Construction Engineering (10%) $1,669,000 Total Project Cost (Design, Construction, and Construction Engineering) 2018 Total Project Cost (with inflation) 2019 Total Project Cost (with inflation) 2020 Total Project Cost (with inflation) $22,092,500 $22,760,000 $23,450,000 $24,160,000 \\Spkfsl\project\S\SPKV00000032\0800REC\0830Deliverables\October 10 2017\Barker and Trent Alternative 3 - Concept Estimate.xlsx 12/5/2017 1 200 400 SCALE IN FEET TCC ENTERPRISES NO1, LLC (1.14 AC.) ;} TRENT 4 TRENT RD. STA. 21+95.85 WELLESLEY RD. STA. 100+00.00 234+12.46 P.T. AVISTA CORPORATION 0.03 AC. HIGH -EST LLC 1.34 AC. HART & HART ENTERPRISES, LLC 1.92 AC. STAUDAC HER INVESTMENTS, LLC 1 (1.42 AC.) ,.I AVISTA CORPORATION (1.98 AC.) l J r 3! 1 1 L I 1 (0. ZIP AC.,:'d =1.e.4,, ,, qty .MEADOWHILL CORP( BARKER PROPERTIES, LLC -. 1.05 AC. - - AVISTA CORPORATION (0.08 AC BARKER 2 LIGHTNING BAR LLC, 0.15 AC.) N. 2+28.33 P.C. - SUBSURFACE INVESTMENT PARTNERS LLC x(0.12 AC.) PA.e. Stial iFal I; 4 CURVE Delta= 19°35'10" R= 850.00' T= 146.71' L= 290.57 Ft. e%= 5.8% (45MPH) OPEN ROADWAY CURVE Delta= 90°43'24" R= 371.00' T= 375.71' BARKER 1 CURVE Delta= 35°02'06" R= 510.00' T= 160.97' BARKER 2 L= 587.45 Ft. L= 311.85 Ft. e%= 4.0% (35MPH) a%= NC (35MPH) LOW SPEED URBAN LOW SPEED URBAN CURVE WELLESLEY 1 Delta= 72°10'10" R= 346.00' T= 252.17' L= 435.82 Ft. e%= 5.6% (35MPH) LOW SPEED URBAN TRENT 1 BARKER & TRENT ALTERNATIVE 4 CURVE Delta= 24°35'28" R= 786.00' T= 171.31' L= 337.35 Ft. e%= 6.0% (45MPH) OPEN ROADWAY CURVE WELLESLEY 2 Delta= 56°51'27" R= 500.00' T= 270.67' L= 496.18 Ft. e%= -1.5% (35MPH) LOW SPEED URBAN TRENT 2 CURVE Delta= 24°37'37" R= 1100.00' T= 240.11' L= 472.80 Ft. e%= MATCH EXISTING OPEN ROADWAY TRENT 3 CURVE Delta= 52°50'18" R= 510.00' T= 253.38' L= 470.32 Ft. e%= NC (35MPH) LOW SPEED URBAN BARKER 3 CURVE Delta= 27°40'08" R= 1340.00' T= 329.99' L= 647.10 Ft. e%= MATCH EXISTING OPEN ROADWAY TRENT 4 BARKER ROAD OVER BNSF RAILROAD / TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate - 10/10/2017 ALTERNATIVE 4: Concept Design Engineer's Estimate Item No. Spec. Section Item Unit Quantity Unit Cost Total Cost 1 1-04 Minor Change, Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 1-05 Surveying LS 1 $100,000.00 $100,000.00 3 1-05 Record Drawing (Min Bid $10,000 LS) LS 1 $10,000.00 $10,000.00 4 1-05 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 1-07 Spill Prevention, Control and Countermeasures (SPCC) Plan LS 1 $5,000.00 $5,000.00 6 1-07 Property Restoration FA 1 $35,000.00 $35,000.00 7 1-07 Utility Potholing FA 1 $20,000.00 $20,000.00 8 1-07 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 1-08 Type B Progress Schedule (Min. Bid Price $10,000 LS) LS 1 $10,000.00 $10,000.00 10 2-01 Clearing and Grubbing LS 1 $46,000.00 $46,000.00 11 2-02 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 2-02 Removing Asphalt Pavement SY 20976 $2.00 $41,952.00 13 2-02 Remove Railroad Crossing and Signal EA 2 $50,000.00 $100,000.00 14 2-03 Common Borrow Incl. Haul CY 12,969 $20.00 $259,376.44 15 2-03 Roadway Excavation Incl. Haul CY 15,721 $13.00 $204,373.00 16 4-04 Crushed Surfacing Base Course TON 20480 $25.00 $512,004.98 17 4-04 Crushed Surfacing Top Course TON 9525 $30.00 $285,754.07 18 5-04 HMA CI 1/2" PG 64-22 TON 12220 $100.00 $1,221,993.65 19 5-04 Planing Bituminous Pavement SY $5.00 $0.00 20 5-05 Cement Concrete Pavement - Truck Apron SY 570 $100.00 $57,043.33 21 5-05 Cement Concrete Driveway SY $100.00 $0.00 22 6-11 Temporary Barrier LF $20.00 $0.00 23 6-14 Temporary Geosynthetic Retaining Wall SF 3100 $20.00 $62,000.00 24 8-01 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 25 8-01 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 26 8-02 Landscaping, complete LS 1 $35,000.00 $35,000.00 27 8-04 Roundabout Splitter Island Nosing Curb EACH 4 $500.00 $2,000.00 28 8-04 Roundabout Cement Concrete Curb and Gutter LF 2,680 $35.00 $93,800.00 29 8-04 Cement Concrete Traffic Curb & Gutter LF 6,767 $25.00 $169,175.00 30 8-04 Roundabout Central Island Cement Concrete Curb LF 296 $50.00 $14,800.00 31 8-04 Roundabout Truck Apron Cern. Curb and Gutter LF 390 $35.00 $13,650.00 32 8-11 Metal Guardrail LF 1800 $40.00 $72,000.00 33 8-11 Guardrail Terminals EACH 2 $2,500.00 $5,000.00 34 8-14 Cement Concrete Sidewalk SY 10,692 $60.00 $641,520.00 35 8-14 Cement Conc. Curb Ramp Type Perpendicular EA 6 $3,500.00 $21,000.00 36 8-14 Cement Concrete for Island SY 212 $100.00 $21,167.63 37 Railroad Flagging Day 175 $1,000.00 $175,000.00 38 8-20 Illumination System - Complete, Street LS 1 $150,000.00 $150,000.00 39 Removal of Bridge LS 1 $80,000.00 $80,000.00 40 New Water Supply Well and pumping system LS 1 $100,000.00 $100,000.00 41 Signing and Pavement Markings (1.5%) LS 1 $80,000.00 $80,000.00 42 Drainage (1%) LS 1 $50,000.00 $50,000.00 43 Utilities (2.0%) LS 1 $100,000.00 $100,000.00 44 Traffic Control (1.5%) LS 1 $80,000.00 $80,000.00 45 1-09 Mobilization (10%) LS 1 $520,000.00 $520,000.00 Construction Subtotal (A) $5,635,000 30% Contingency (B) $1,691,000 Subtotal (A+B) $7,326,000 45% in BNSF/WSDOT ROW x 8.8% Sales Tax $290,000 Subtotal $7,616,000 Construction Total $7,616,000 Design Engineering (15%) $1,142,400 Right -of -Way (average of $1.12/sq ft) $870,000 Construction Engineering (10%) $761,600 2017 Total Project Cost (Design, Construction, and Construction Engineering) 2018 Total Project Cost (with inflation) 2019 Total Project Cost (with inflation) 2020 Total Project Cost (with inflation) $10,390,000 $10,710,000 $11,040,000 $11,380,000 \\Spkfsl\project\S\SPKV00000032\0800REC\0830Deliverables\October 10 2017\Barker and Trent Alternative 4 - Concept Estimate.xlsx 12/5/2017 p 200 SCALE IN FEET 400 TRENT 3 HIGH -EST LLC (1.18 AC.) IEB TRENT 21 TRENT AVE. STA. 109+19.22 = BARKER RO. STA. 19+88.55 53+56.61 P.T. EB TRENT 11 p5 pS.,..1. 1 0Nt pv�• 17+46.46 P.C. EXISTING BNSF WRACK 65_ BARKER ,,50+88.86 P.0 50+00.00 P.O.B. HIGH -EST LLC (0.53 AC.) GUTHRIE, —TERRIE (0.30 AC.) HART & HART ENTERPRISES, LLC (0.53 AC.) 11 I; IIJOVI, LLC (. 9 AC.) MEADOWHILL CORP/ BARKER PROPERTIES, LLC (0.27 AC.) Halley. BARKER & TRENT ALTERNATIVE 5 NOTE: LISTED ARE PROPOSEDAS ACQUISITIONS CURVE TRENT 1 Delta= 6°48'15" R= 2024.00' T= 120.32' L= 240.36 Ft. e%= 4.4% 150MPH) CURVE TRENT 2 Delta= 14°27'41" R= 700.00' T= 88.81' L= 176.68 Ft. e%= 8.0% `(45MPH) CURVE BARKER 1 Delta= 15°50'26" R= 400' T= 55.65' L= 110.59 Ft. e= NC (30MPH) CURVE EB TRENT 1 Delta= 38°21'09" R= 400' T= 139.11' L= 267.75 Ft. e%= 2.0% (30MPH) CURVE TRENT 3 CURVE Delta= 15°24'34" R= 1580' T= 213.76' L= 424.94 Ft. OA= 6.0% `(50MPH) EB TRENT 2 Delta= 25°56'59" R= 812' T= 187.09' L= 367.76 Ft. e%= 5.8% `(45MPH) 'SUPERELEVATION RATES BASED ON OPEN ROADWAY DESIGN 0 UUDAVID EVANS .4nASSOCIATESolc• BARKER ROAD OVER BNSF RAILROAD / TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate -10/10/2017 ALTERNATIVE 5: Concept Design Engineer's Estimate Item No. Spec. Section Item Unit Quantity Unit Cost Total Cost 1 Minor Change, Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 Surveying LS 1 $100,000.00 $100,000.00 3 Record Drawing (Min Bid $10,000 LS) LS 1 $10,000.00 $10,000.00 4 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 Spill Prevention, Control and Countermeasures (SPCC) Plan LS 1 $5,000.00 $5,000.00 6 Property Restoration FA 1 $45,000.00 $45,000.00 7 Utility Potholing FA 1 $20,000.00 $20,000.00 8 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 Type B Progress Schedule (Min. Bid Price $10,000 LS) LS 1 $10,000.00 $10,000.00 10 Clearing and Grubbing LS 1 $47,000.00 $47,000.00 11 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 Removing Asphalt Pavement SY 27204 $2.00 $54,407.54 13 Remove Railroad Crossing and Signal EA 2 $50,000.00 $100,000.00 14 Common Borrow Incl. Haul CY 54,000 $20.00 $1,080,000.00 15 Rock excavation CY 13,125 $100.00 $1,312,500.00 16 Roadway Excavation Incl. Haul CY 9,875 $13.00 $128,375.00 17 Crushed Surfacing Base Course TON 14578 $25.00 $364,439.23 18 Crushed Surfacing Top Course TON 6197 $30.00 $185,920.34 19 HMA CI 1/2" PG 64-22 TON 7751 $100.00 $775,117.50 20 Planing Bituminous Pavement SY 0 $5.00 $0.00 21 Cement Concrete Pavement - Truck Apron SY 634 $100.00 $63,430.44 22 Cement Concrete Driveway SY 0 $100.00 $0.00 23 Temporary Barrier LF 0 $20.00 $0.00 24 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 25 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 26 Landscaping - seeding and mulching LS 1 $35,000.00 $35,000.00 27 Roundabout Splitter Island Nosing Curb EACH 4 $500.00 $2,000.00 28 Roundabout Cement Concrete Curb and Gutter LF 3,006 $35.00 $105,210.00 29 Cement Concrete Traffic Curb & Gutter LF 1,554 $25.00 $38,850.00 30 Roundabout Central Island Cement Concrete Curb LF 296 $50.00 $14,800.00 31 Roundabout Truck Apron Cern. Curb and Gutter LF 401 $35.00 $14,035.00 32 Metal Guardrail LF 1185 $40.00 $47,400.00 33 Guardrail Terminals EACH 8 $2,500.00 $20,000.00 34 Cement Concrete Sidewalk SY 2,293 $60.00 $137,593.33 35 Cement Conc. Curb Ramp Type Perpendicular EA 10 $3,500.00 $35,000.00 36 Cement Concrete for Island SY 1,079 $100.00 $107,933.33 37 Railroad Flagging Day 175 $1,000.00 $175,000.00 38 Illumination System - Complete, Street LS 1 $150,000.00 $150,000.00 39 Bridge ($190/SF) Signing and Pavement Markings (1.5%) LS LS 1 1 $2,150,000.00 $120,000.00 $2,150,000.00 $120,000.00 40 41 Drainage (1%) LS 1 $80,000.00 $80,000.00 42 Utilities (3%) LS 1 $230,000.00 $230,000.00 43 Traffic Control (2%) LS 1 $160,000.00 $160,000.00 44 Mobilization (10%) LS 1 $820,000.00 $820,000.00 Construction Subtotal (A)I $8,984,000 2017 Total Project Cost (Design, Construction, 2018 Total Project Cost (with inflation) 2019 Total Project Cost (with inflation) 2020 Total Project Cost (with inflation) 30% Contingency (B) Subtotal (A+B) 85% in BNSF/WSDOT ROW x 8.8% Sales Tax Subtotal Construction Total Design Engineering (15%) Right -of -Way (average of $2.52/sq ft) Construction Engineering (10%) and Construction Engineering) $2,695,000 $11,679,000 $874,000 $12,553,000 $12,553,000 $1,882,950 $1,660,000 $1,255,300 $17,360,000 $17,890,000 $18,430,000 $18,990,000 \\Spkfsl\project\S\SPKV00000032\0800REC\0830Deliverables\October 10 2017\Barker and Trent Alternative 5 - Concept Estimate.xlsx 12/5/2017 loo 600 ECA_E IN FELT CC ENTERPRISES NO 1, LL TCC ENTERPRISES NO 1, LL HIGH -EST, LL (1.18 AC. • BARKER RD. STA. 19+88.5 'Ps CASSELL, BRADLEY 0.75 AC. EB TRENT 2 EB TRENT 1 ELLESLEY RD CASSELL, BRADLE (1.81 AC. HIGH -EST, LL 0.53 AC. .- 0.iYEk F ELLESLEY 2 TRENT 1 GUTHRIE TERRIE 0.30 AC. AYCON FOODS, LL 2.50 AC. VISTA CORPORATIO 0.60 AC. _'-BARKER 1 STAUDACHER INVESTMENTS, LL 1.64 AC. EXISTING BNSF RAC VISTA CORPORATIO (2.58 AC. FUTURE BNSF 0 RAC x �; HART 8 HAR ENTERPRISES, LL (2.77 AC. LLESLEY 1 BARKER RD. STA. 10+94.20 ELLESLEY RD. STA. 293+55.8 MEADOWHILL CORP BARKER PROPERTIES, LL (1.54 AC. AVISTA CORPORATIO (0.21 AC.) JOVI. LLC (2.29 AC.) CURVE TRENT 1 Delta= 6°48'15" R= 2024.00' T= 120.32' L= 240.36 Ft. e%= 4.4% *(50MPH) CURVE Delta= 38°21'09" R= 400.00' T= 139.11' L= 267.75 Ft. e%= 2.0% (30MPH) EB TRENT 1 Stial VaI I; SUBSURFACE INVESTMENT PARTNERS, LLC; CURVE TRENT 2 Delta= 14°27'41" R= 700.00' T= 88.81' L= 176.68 Ft. e%= 8.0% *(45MPH) CURVE Delta= 25°56'59" R= 812.00' T= 187.09' L= 367.76 Ft. e%= 5.8% *(45MPH) EB TRENT 2 CURVE WELLESLEY 1 Delta= 38°27'10" R= 510.00' T= 177.86' L= 342.28 Ft. e%= NC (35MPH) CURVE TRENT 3 Delta= 15°24'34" R= 1580.00' T= 213.76' L= 424.94 Ft. e%= 6.0% *(50MPH) CURVE BARKER 1 Delta= 15°50'26" R= 400.00' T= 55.65' L= 110.59 Ft. OA= NC (30MPH) CURVE WELLESLEY 2 Delta= 38°31'25" R= 510.00' T= 178.22' L= 342.91 Ft. e%= NC 35(MPH) `SUPERELEVATION RATES BASED ON OPEN ROADWAY DESIGN BARKER & TRENT ALTERNATIVE 6 NOTE: AREAS LISTED ARE PROPOSED ACQUISITIONS BARKER ROAD OVER BNSF RAILROAD / TRENT AVENUE INTERSECTION City of Spokane Valley Engineer Estimate -12/12/2017 ALTERNATIVE 6: Concept Design Engineer's Estimate Item No. Spec. Section Item Unit Quantity Unit Cost Total Cost 1 Minor Change, Unexpected Site Changes EST 1 $50,000.00 $50,000.00 2 Surveying LS 1 $100,000.00 $100,000.00 3 Record Drawing (Min Bid $10,000 LS) LS 1 $10,000.00 $10,000.00 4 Contracting Agency Field Office LS 1 $10,000.00 $10,000.00 5 Spill Prevention, Control and Countermeasures (SPCC) Plan LS 1 $5,000.00 $5,000.00 6 Property Restoration FA 1 $45,000.00 $45,000.00 7 Utility Potholing FA 1 $20,000.00 $20,000.00 8 Resolution of Utility Conflicts FA 1 $100,000.00 $100,000.00 9 Type B Progress Schedule (Min. Bid Price $10,000 LS) LS 1 $10,000.00 $10,000.00 10 Clearing and Grubbing LS 1 $47,000.00 $47,000.00 11 Removal of Structures and Obstructions LS 1 $25,000.00 $25,000.00 12 Removing Asphalt Pavement SY 35537 $2.00 $71,074.21 13 Remove Railroad Crossing and Signal EA 2 $50,000.00 $100,000.00 14 Embankment Compaction CY 54,000 $4.00 $216,000.00 15 Rock Excavation CY 13,125 $100.00 $1,312,500.00 16 Roadway Excavation CY 72,675 $10.00 $726,750.00 17 Crushed Surfacing Base Course TON 21380 $25.00 $534,510.99 18 Crushed Surfacing Top Course TON 9880 $30.00 $296,397.29 19 HMA CI 1/2" PG 64-22 TON 13354 $100.00 $1,335,441.38 20 Planing Bituminous Pavement SY 0 $5.00 $0.00 21 Cement Concrete Pavement - Truck Apron SY 634 $100.00 $63,430.44 22 Cement Concrete Driveway SY 0 $100.00 $0.00 23 Temporary Barrier LF 0 $20.00 $0.00 24 Stormwater Pollution Prevention Plan LS 1 $5,000.00 $5,000.00 25 Erosion Control/Water Pollution Prevention LS 1 $50,000.00 $50,000.00 26 Landscaping - seeding and mulching LS 1 $35,000.00 $35,000.00 27 Roundabout Splitter Island Nosing Curb EACH 4 $500.00 $2,000.00 28 Roundabout Cement Concrete Curb and Gutter LF 3,006 $35.00 $105,210.00 29 Cement Concrete Traffic Curb & Gutter LF 8,382 $25.00 $209,550.00 30 Roundabout Central Island Cement Concrete Curb LF 296 $50.00 $14,800.00 31 Roundabout Truck Apron Cern. Curb and Gutter LF 401 $35.00 $14,035.00 32 Metal Guardrail LF 1185 $40.00 $47,400.00 33 Guardrail Terminals EACH 8 $2,500.00 $20,000.00 34 Cement Concrete Sidewalk SY 6,794 $60.00 $407,666.67 35 Cement Conc. Curb Ramp Type Perpendicular EA 10 $3,500.00 $35,000.00 36 Cement Concrete for Island SY 1,079 $100.00 $107,933.33 37 Railroad Flagging Day 175 $1,000.00 $175,000.00 38 Illumination System - Complete, Street LS 1 $150,000.00 $150,000.00 39 Removal of Bridge Bridge ($190/SF) Signing and Pavement Markings (1.5%) LS LS LS 2 1 1 $80,000.00 $2,150,000.00 $140,000.00 $160,000.00 $2,150,000.00 $140,000.00 40 41 42 Drainage (1%) LS 1 $90,000.00 $90,000.00 43 Utilities (3%) LS 1 $270,000.00 $270,000.00 44 Traffic Control (2%) LS 1 $180,000.00 $180,000.00 45 Mobilization (10%) LS 1 $950,000.00 $950,000.00 Construction Subtotal (A) $10,397,000 2017 Total Project Cost (Design, Construction, 2018 Total Project Cost (with inflation) 2019 Total Project Cost (with inflation) 2020 Total Project Cost (with inflation) 30% Contingency (B) Subtotal (A+B) 85% in BNSF/WSDOT ROW x 8.8% Sales Tax Subtotal Construction Total Design Engineering (15%) Right -of -Way (average of $2.00/sq ft) Construction Engineering (10%) and Construction Engineering) $3,119,000 $13,516,000 $1,011,000 $14,527,000 $14,527,000 $2,179,050 $1,960,000 $1,452,700 $20,120,000 $20,730,000 $21,360,000 $22,010,000 \\Spkfsl\project\S\SPKV00000032\0800REC\08101ncoming\HDR 2017 12 11\Barker and Trent Alternative 6 - Concept Estimate_v4.xlsx 12/12/2017 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 30, 2018 Department Director Approval: Check all that apply: ['consent ❑ old business ['new business ['public hearing ['information ® admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Street and Stormwater Maintenance Contract Renewal — 2018 Option Year GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Motion to execute the Street and Stormwater Maintenance Contract on 10/14/2014. Approval of 2016 and 2017 option year. BACKGROUND: This contract consists of asphalt repair, roadway shoulder repair and grading, gravel road grading, crack sealing, sidewalk and path repair, guardrail repair, fencing repair, drainage structure repair and installation, curb, gutter and inlet repair and installation, and other related work. City staff prepared a Request for Bids in 2014. The City received four bids and Poe Asphalt was the low bidder. The 2017 option year will be the third of four option years that may be exercised by the City. Per the contract specifications, the hourly labor rates will change based on the prevailing wage changes. Prevailing wages are required on this contract as the work is considered a "Public Work." The increases in prevailing wage range from 0.00%-3.62% ($0.00-$1.53 per hour) based on the specific classification. We estimate the increases in hourly labor rates will be about $10,000. We are not requesting an increase in the total contract amount as work items will be adjusted accordingly. Equipment and material rates stay constant for each option year exercised. Poe has provided a good level of service throughout the 2017 contract year and staff recommends exercising the 2018 option year contract. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Place this item on the February 6, 2018 agenda as a Motion Consideration to authorize the City Manager to execute the 2018 contract provision, or provide staff with further direction BUDGET/FINANCIAL IMPACTS: This contract will be funded by the approved 2018 Budget STAFF CONTACT: John Hohman, Deputy City Manager — Shane Arlt, Street Superintendent ATTACHMENTS: Poe Option Renew Letter, 2018 Prevailing Wage Rates j December 15, 2017 Poe Asphalt Paving, Inc. 2732 North Beck Road Post Falls, ID 83854 OFFICE OF THE CITY ATTORNEY CARY P. DRISKELL - CITY ATTORNEY ERIK J. LAMB - DEPUTY CITY ATTORNEY 11707 East Sprague Ave., Suite 103 • Spokane Valley, WA 99206 509.720.5105 • Fax: 509.688.0299 • cityattorney@spokanevalley.org Re: Implementation of 2018 option year - Agreement for Street and Stormwater Maintenance and Repair Services, contract number 14-223.03. Dear Mr. Poe: The City executed a contract for provision of Street and Stormwater Maintenance and Repair Services on November 21st, 2014 by and between the City of Spokane Valley, hereinafter "City" and Poe Asphalt Paving, Inc., hereinafter "Contractor" and jointly referred to as "Parties." The Contract Provisions states that it was for one year, with four optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the third of four possible option years that can be exercised and runs through December 31, 2018. The City would like to exercise the 2018 option year of the Agreement. The Compensation as outlined in Exhibit A, 2018 Cost Proposal, includes the labor and material cost negotiated and shall not exceed $1,366,663.00. The history of the annual renewals is set forth as follows: Original contract amount .$ 1,366,663.00 2016 Renewal $ 1,366,663.00 2017 Renewal $ 1,366,663.00 2018 Renewal $ 1,366,663.00 All of the other contract provisions contained in the original agreement are in place and will remain unchanged in exercising this option year. If you are in agreement with exercising the 2018 option year, please sign below to acknowledge the receipt and concurrence to perform the 2018 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY POE ASPHALT PAVING, INC. Mark Calhoun, City Manager Name Title ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2018 Prevailing Wage Rates Estimated 2016 Rates 2017 Rates 2018 Rates Occupation Hours Rate Rate Rate Foreman 500 $55.02 $57.50 $57.50 Journey Level 240 $65.65 $66.85 $68.05 Fence Erector 20 $77.69 $77.69 $77.69 Journey Level 1900 $46.25 $47.55 $48.70 General Laborer 2300 $47.72 $49.02 $50.17 Asphalt Raker 120 $47.22 $48.52 $49.67 Concrete Crewman 220 $65.50 $66.80 $67.95 Guard Rail 10 $50.10 $51.40 $52.55 Pipelayer 130 $58.30 $59.60 $60.75 Traffic Control Supervisor 40 $46.75 $48.05 $49.20 Blade(finish & bluetop) 200 $54.32 $55.62 $56.87 H.D. Mechanic 30 $54.32 $55.57 $56.82 Paving Machine 200 $52.37 $53.67 $54.92 Rollerman 400 $52.37 $53.67 $54.92 Screed Operator 200 $52.37 $53.67 $54.92 Power Broom 90 $52.37 $53.67 $54.92 Backhoes & Hoe Ram 30 $52.37 $53.67 $55.20 Vactor Guzzler, Super Sucker 10 $66.00 $67.30 $68.55 Roto Mill 90 $66.00 $67.30 $68.55 Posthole Auger or Punch 10 $52.80 $54.10 $55.35 Backhoe (45,000 GW & under) 380 $52.37 $53.67 $54.92 Dump Truck (E. WA -690) 800 $49.66 $51.48 $52.67 Dump Truck & Trailer (E. WA - 690) 500 $49.88 $51.53 $52.89 Other Trucks (E. WA -690) 30 $49.88 $51.53 $52.89 Transit Mixer 10 $49.88 $49.88 $49.88 Prevailing Wage Breakdown 1/1/2016 1/1/2017 1/1/2018 Increase % Inc $55.02 $57.50 $57.50 $0.00 0.00% $39.60 $40.80 $42.00 $1.20 2.94% $31.41 $31.41 $31.41 $0.00 0.00% $33.61 $34.91 $36.06 $1.15 3.29% $35.71 $37.01 $38.16 $1.15 3.11% $36.25 $37.55 $38.70 $1.15 3.06% $35.71 $37.01 $38.16 $1.15 3.11% $35.71 $37.01 $38.16 $1.15 3.11% $36.25 $37.55 $38.70 $1.15 3.06% $34.61 $35.91 $37.06 $1.15 3.20% $41.51 $42.81 $44.06 $1.25 2.92% $41.51 $42.81 $44.06 $1.25 2.92% $41.24 $42.54 $43.79 $1.25 2.94% $41.24 $42.54 $43.79 $1.25 2.94% $41.24 $42.54 $43.79 $1.25 2.94% $40.03 $41.33 $42.58 $1.25 3.02% $40.96 $42.26 $43.79 $1.53 3.62% $41.24 $42.54 $43.79 $1.25 2.94% $41.24 $42.54 $43.79 $1.25 2.94% $40.64 $41.94 $43.19 $1.25 2.98% $40.96 $42.26 $43.51 $1.25 2.96% $39.32 $41.14 $42.33 $1.19 2.89% $39.49 $41.14 $42.50 $1.36 3.31% $39.21 $40.86 $42.22 $1.36 3.33% $37.00 $37.00 $37.00 $0.00 0.00% CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 30, 2018 Department Director Approval: Check all that apply: ['consent ❑ old business ['new business ['public hearing ['information ® admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Street Sweeping Service Contract — 2018 Option year GOVERNING LEGISLATION: RCW chapter 39.04; RCW 90.48; Chapter 173-200 WAC; Title 33 U.S.C. 1251-1376 PREVIOUS COUNCIL ACTION TAKEN: Approval and award of Street Sweeping Services Agreement 2/10/2015, and subsequent annual renewals for 2016 and 2017. BACKGROUND: In 2015, City staff prepared a Request for Bid for Street Sweeping Services and received a bid proposal from AAA Sweeping. The proposal was reviewed by staff and found to be responsible and acceptable and Council awarded the bid to AAA Sweeping, LLC. This contract may be extended up to four additional one year terms if mutually agreed by both parties. This will be the third of four renewal terms that may be exercised by the City. Upon request by the Contractor, contract specifications note that the City and Contractor may negotiate a rate increase for each option year exercised but shall not be increased or decreased by more than the percent change in the Consumer Price Index for All Urban Consumers (CPI -U) or 3%, whichever is smaller. The CPI -U increased 2.2% for the contract specified period (October 1, 2016 — September 30, 2017). The Contractor requested the full 2.2% hourly rate increase available based on the following items: • Prevailing wage rates increased an average of 3.3%; and, • Health insurance rates increased over 22%. Staff verified that the 2.2% rate increase is reasonable based on increases in wages and benefits and also when considering fuel costs increases of over 20% from October 1, 2016 to September 30, 2017. AAA Sweeping provided a good level of service throughout the 2017 contract year and staff recommends exercising the 2018 option year with the 2.2% hourly rate increase. The renewal amount is recommended at the same contract amount as in previous years. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Place this item on the February 6, 2018 agenda as a Motion Consideration to authorize the City Manager to execute the 2018 contract provision, or provide staff with further direction.. BUDGET/FINANCIAL IMPACTS: This contract will be funded by the approved 2018 Budget STAFF CONTACT: John Hohman, Deputy City Manager ATTACHMENTS: Renewal Letter and proposed 2018 hourly rates j January 23, 2018 AAA Sweeping, LLC PO Box 624 Veradale, WA 99037 OFFICE OF THE CITY ATTORNEY CARY P. DRISKELL - CITY ATTORNEY ERIK J. LAMB - DEPUTY CITY ATTORNEY 10210 East Sprague Avenue • Spokane Valley, WA 99206 509.720.5105 • Fax: 509.688.0299 • cityattorney@spokanevalley.org Re: Implementation of 2018 option year, Agreement for Street Sweeping Services, Contract number 15-020.04 Dear Mr. Sargent: The City executed a contract for provision of Street Sweeping Services on February 18th 2015, by and between the City of Spokane Valley, hereinafter "City", and AAA Sweeping, LLC, hereinafter "Contractor" and jointly referred to as "Parties." The Request for Proposal states that it was for one year, with four optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the third of four possible option years that can be exercised and runs through December 31, 2018. The City would like to exercise the 2018 option year of the Agreement. The Compensation as outlined in Exhibit A, 2018 Cost Proposal, includes the labor and material cost negotiated and shall not exceed $490,200.00. The history of the annual renewals is set forth as follows: Original contract amount .$ 490,200.00 2016 Renewal $ 490,200.00 2017 Renewal $ 490,200.00 2018 Renewal $ 490,200.00 All of the other contract provisions contained in the original Agreement are in place and will remain unchanged in exercising this option year. If you are in agreement with exercising the 2018 option year, please sign below to acknowledge the receipt and concurrence to perform the 2018 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY AAA SWEEPING, LLC Mark Calhoun, City Manager Name Title ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Exhibit A — 2018 Cost Proposal Street Sweeping Services Task/Item Unit Hourly Rate Sweeping, Mechanical Type Hour $161.85 Sweeping, Regenerative Air Type Hour $161.78 Sweeping, High Efficiency Vacuum Type Hour $161.70 Water Truck or Truck Mounter Power Washer Hour $121.17 Foreman Hour $57.05 Dump Truck Hour $120.64 Loader Hour $115.13 To: From: Re: DRAFT ADVANCE AGENDA as of January 25, 2018; 12:30 p.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings February 6, 2018, Study Session, 6:00 p.m. [due Tue, Jan 30 ACTION ITEMS: 1. First Reading Ordinance 18-003 Amending Street Standards — Henry Allen, Micki Harnois (25 minutes) 2. First Reading Ordinance 18-004 Updating Subdivision Regulations — Lori Barlow (15 minutes) 3. Motion Consideration: Street Maintenance Option to Renew — Bill Helbig (15 minutes) 4. Motion Consideration: Street Sweeping Option to Renew — Bill Helbig (15 minutes) NON -ACTION ITEMS: 5. Spokane Housing Authority Re -Authorization — Erik Lamb (15 minutes) 6. Functional Classification of Streets - Colin Quinn -Hurst (20 minutes) 7. Pre -Law Enforcement Academy Training — Mark Werner, Morgan Koudelka, Tony Anderman (20 minutes) 8. SVPD Vehicle Color & Graphics — Chief Werner, Morgan Koudelka (20 minutes) 9. Advance Agenda (5 minutes) [*estimated meeting: 150 minutes] February 13, 2018, Special Meeting, Winter Workshop, 8:30 a.m. — 3:00 p.m. [due Tue, Feb 61 February 13, 2018, 6 pm Council Meeting Cancelled February 20, 2018, Study Session, 6:00 p.m. 1. Barker Grade Separation Contract — Gloria Mantz, Bill Helbig 2. Advance Agenda [due Tue, Feb 131 (20 minutes) (5 minutes) February 27, 2018, Formal Meeting Format, 6:00 p.m. [due Tue, Feb 201 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Ordinance 18-003 Amending Street Standards — Henry Allen, Micki Harnois (15 minutes) 3. Second Reading Ordinance 18-004 Updating Subdivision Regulations — Lori Barlow (10 minutes) 4. Motion Consideration: Barker Grade Separation Contract — Gloria Mantz, Bill Helbig 5. Admin Report: Potential Grant Opportunities (FMSIB and CSP) — Adam Jackson 6. Admin Report: Advance Agenda (20 minutes) (20 minutes) (5 minutes) 7. Info Only: (a)Dept Reports; (b) Potential grant Opps (SRTC, SRTS, PBS) [*estimated meeting: 75 mins] March 6, 2018, Study Session, 6:00 p.m. 1. Proposed Amended TIP — Colin Quinn -Hurst 2. Accomplishments Report (2017) 3. Advance Agenda [due Tue, Feb 271 (20 minutes) (— 60 minutes) (5 minutes) [*estimated meeting: 85 mins] March 13, 2018, Formal Meeting Format, 6:00 p.m. [due Tue Mar 61 1. PUBLIC HEARING: Proposed Amended 2018 TIP — Colin Quinn -Hurst (15 minutes) la. Proposed Resolution Amending 2018 TIP 2. Consent Agenda (claims, payroll, minutes) 3. Motion Consideration: Potential Grant Opportunities (FMSIB and CSP) — Adam Jackson 4. Admin Report: Potential Grant Opportunities (SRTC, SRTS, PBS) — Adam Jackson 5. Advance Agenda (5 minutes) (20 minutes) (20 minutes) (5 minutes) [*estimated meeting: 65 mins] Draft Advance Agenda 1/25/2018 1:22:54 PM Page 1 of 2 March 20, 2018, Study Session, 6:00 p.m. 1. Painted Hills Update — John Hohman, Cary Driskell, Erik Lamb 2. Advance Agenda [due Tue Mar 131 (25 minutes) (5 minutes) March 27, 2018, Formal Meetin2 Format, 6:00 p.m. [due Tue Mar 201 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Potential Grant Opportunities (SRTC, SRTS, PBS) — Adam Jackson (10 minutes) 3. Advance Agenda (5 minutes) 4. Info Item: Department Reports April 3, 2018, Study Session, 6:00 p.m. [due Tue Mar 271 1. Airport Update — Larry Krauter (15 minutes) April 10, 2018, Formal Meetin2 Format, 6:00 p.m. [due Tue April 31 1. Consent Agenda (claims, payroll, minutes) (5 minutes) April 17, 2018, Study Session, 6:00 p.m. [due Tue April 101 1. Advance Agenda (5 minutes) April 24, 2018, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda 3. info Item: Department Reports [due Tue April 171 (5 minutes) May 1, 2018, Study Session, 6:00 p.m. [due Tue April 241 1. Advance Agenda (5 minutes) May 8, 2018, Formal Meetin2 Format, 6:00 p.m. [due Tue May 11 1. Consent Agenda (claims, payroll, minutes) (5 minutes) *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Alarm Registration Update Transportation & Infrastructure Citizen Recognition (city keys) Utility Facilities in ROW Donation Recognition Governance Manual ITS/SRTMC Discussion Police Dept Quarterly Rpt (April, July, Oct, Jan) Police Precinct Lease Renewal (Nov '18) Retail Recruitment Follow-up Sign Ordinance Street Illumination (ownership, cost, location) Tobacco 21 Resolution Draft Advance Agenda 1/25/2018 1:22:54 PM Page 2 of 2 Spal.ne 40,00Valley 1020 E Sprague Ave ♦ Spokane Valley WA 99206 509.720.5000 ♦ cityhall®spokanevalley.org Memorandum To: Mark Calhoun, City Manager; John Hohman, Deputy City Manager; Doug Powell, Building Official; and Greg Baldwin, Development Services Coordinator From: Elisha Heath, Executive Assistant Date: 1/8/18 Re: Permit Center Survey for Fourth Quarter 2017 In an effort to better serve our citizens and customers, the City has instituted a customer service survey for the Permit Center. Surveys were made available to those who have visited the Permit Center and those who have applied for a permit in person or online. Methods utilized for sending out surveys: 1. Electronic surveys sent to email addresses collected from applications and from Permit Center sign -in sheet 2. Paper surveys mailed to applicants 3. Paper surveys handed out with permit packets 4. Paper surveys handed out at Planning counter Please note: 1. The number of permits issued does not directly relate to the number of surveys sent out. This is because a number of contractors and service companies pull multiple permits on a regular basis, and for those contractors it was determined to only send one survey per contractor or company. However, quarterly, the contractors will be sent a survey to continue to assess their experience over time. 2. Spokane Valley Fire Department issues the SVFD (sprinkler system) permits so the contractors pulling these permits were not sent surveys. In addition, ROW (right-of-way) permits were not included since they are primarily pulled by utility companies. 3. Mailed paper surveys were sent with a self-addressed, stamped envelope for return. 4. Due to relocation of City Hall September surveys were sent out the first week of October. Survey Results Total number of permits issued October- 548 November- 462 December - 339 Total: 1,349 Total Number of Surveys sent out and returned Page 1 of 4 Type of Permits Residential Paper Surveys Electronic Surveys Totals Number sent out 198 555 753 Number returned 42 23 65 Return percentage 21.21% 4.14% 8.63% Returned as undeliverable by the USPS 17 3 0 Type of Permits Residential 47 Commercial 11 General Information 4 Planning or Land Use 4 Code Enforcement 1 Development Engineering 3 Other 1 The number of permit types does not correspond with the number of total surveys returned since surveys returned had multiple types of permits selected. Customer Comments: The total number of survey responses received does not correspond with the numbers in this chart since respondents did not always select only one response choice or choose to only answer a few questions. What did you like about the service provided? 1. Professional and prompt. 2. Very Friendly. 3. Friendly and helpful staff. 4. Great customer service, able to answer our questions and friendly. 5. The ease of getting the permit and how nice everyone is. 6. Very pleasant and knowledgeable. 7. Very helpful and understood the urgency of our request. 8. They were professional and very helpful. 9. Mike was super helpful. 10. Friendly staff. 11. Staff was positive! Kind and understanding. 12. I love how everything is accessible online. 13. Just good people helping. 14. It was prompt, polite, and easy. 15. Online permits are simple and straight forward. Thank you for making the process easy. 16. Ease of navigation on website. 17. Excellent customer service. 18. Jim Janssen was very helpful! 19. Inspectors were nice. Page 2 of 4 Excellent Fair Poor Staff were available to assist me 59 3 0 Staff were helpful, knowledgeable, and professional 60 0 0 Staff provided clear information 60 0 0 Resources were available to address my needs 58 3 0 I am satisfied with the service provided 57 4 0 Customer Comments: The total number of survey responses received does not correspond with the numbers in this chart since respondents did not always select only one response choice or choose to only answer a few questions. What did you like about the service provided? 1. Professional and prompt. 2. Very Friendly. 3. Friendly and helpful staff. 4. Great customer service, able to answer our questions and friendly. 5. The ease of getting the permit and how nice everyone is. 6. Very pleasant and knowledgeable. 7. Very helpful and understood the urgency of our request. 8. They were professional and very helpful. 9. Mike was super helpful. 10. Friendly staff. 11. Staff was positive! Kind and understanding. 12. I love how everything is accessible online. 13. Just good people helping. 14. It was prompt, polite, and easy. 15. Online permits are simple and straight forward. Thank you for making the process easy. 16. Ease of navigation on website. 17. Excellent customer service. 18. Jim Janssen was very helpful! 19. Inspectors were nice. Page 2 of 4 20. Expectations were met. 21. Pleasant service. In and out fast. Plenty of parking. Easy to see from Sprague. 22. Quick, knowledgeable people smooth process. 23. You all are a breath of fresh air compared to the City of Spokane. Thank you! 24. Quick and personable. 25. Jim Janssen is very helpful! Very knowledgeable! 26. Friendly. 27. It was fast, kind, clean and productive. 28. Purchasing online, printing permits, email confirmations. 29. Very polite and helpful. 30. Very helpful and knowledgeable. 31. Both Micki and Chad were knowledgeable, concise and gave us good advice on the process. 32. Efficient, knowledgeable. 33. Everyone seems very intent on making sure I found out what I needed to know. 34. Permit officer was unbelievably helpful. 35. Informative. 36. The best thing is being able to pull permits online without hassle. 37. Staff was open to assisting a property owner/lessee in obtaining the proper type of permit. 38. Friendly staff, helpful. 39. People were great. 40. Fast and courteous. 41. Friendly and helpful. 42. Doug Powell took time to meet with the owner representative and architect. It made a big difference. Also, it was nice having a private room to meet in, which reduced distractions. 43. I accomplished my goal. 44. Prompt, polite, and professional. 45. Knowledgeable and not acting too busy to answer questions. 46. Easy to use, nice staff. 47. Quick. How can we improve our service? Page 3 of 4 Customer Comments Staff Response 1 No need. 2 Answer your phone. Contacted by Phone and the problem has been handled. 3 Everything is great!! 4 Move to a new facility This was received just prior to move to new City Hall building. 5 I'm very happy with my online service. 6 Keep treating people nice. 7 Everything is/was fine. 8 The web page is overly complicated. 9 Only one person was available to help permit seekers, three parties were waiting in line so I left. As it looked like a long wait. You should always have at least two people to help customers. Contacted citizen by phone and discussed the situation which occurred the week of October 23-27, 2017. I noted we were down a permit facilitator which we are currently advertising for a replacement. I apologized and discussed the review process we are currently following. He just wanted to note the experience. He was told we should have a full staff in the next month. Page 3 of 4 10 Maybe add more Q&A on the website. 11 Keep up the good work. 12 Keep me in the loop when action is taken about my concern. No satisfaction yet for the problem sign. Problem sign has been removed. Talked to citizen/ She is thrilled and satisfied. She wishes we could keep her informed, but is happy the sign is down. 13 Remember that not everyone is a contractor or developer and we require a little more time & help. Discussion with staff concerning assisting customers and reminder of the in -experienced permit seeking individuals requiring additional assistance. 14 No permit fees! LOL 15 Really? Not sure it could get any better! 16 Inspections notes were not clear and repairs done were not noted or signed. 17 Maybe be able to assist in providing information regarding existing property that permit required for. 18 I think being able to call inspector directly would be nice improvement. We are working on providing a time when our inspectors are available in the office to answer client questions. We are able to leave your name and number on an email for a phone call back with questions. 19 Over the past 10 years, I have obtained several commercial permits to do TI's on my properties. The staff and inspectors have always been helpful, courteous, and instructive enabling me to complete my projects successfully. 20 Have more than one person trained to do one thing. 21 Keep smiling and continue to be helpful. 22 Provide a generic commercial application checklist at the pre -application meeting and mark the boxes of the issues that need to be addressed, and the information needed on the permit application documents that will be required. 23 You already did. 24 We filed for permit online and somehow permit got missed or not picked up, had a guy sitting there from 8am to 12pm waiting for inspector to show up. Finally called at 12 to see what was happening and found permit didn't get picked up. After mistake was found error was quickly corrected and made right. We have implemented a new cross-check of the unassigned inspections and regret that your inspection was missed by our computer tracking software. Our new unassigned inspection cross-check should prevent this error from occurring again to our valued customers. 25 Not requiring/charging for two inspections if only one is needed. Any other suggestions? 1. Keep the positive atmosphere! 2. Thank you. 3. Spokane Valley's internet presence should be part of .wa.gov, not .org. 4. Nice system now! 5. Give us another choice between excellent and fair. I would not say what I experienced was excellent, but it was better than fair. 6. 1 dunno, free coffee? 7. Keep up the good work. Page 4 of 4 City of Spokane Valley Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 01/08/2018 10:36 Page 1 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Pre -Application Meetings Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Public Works Department scheduled a total of 10 Pre -Application Meetings in December 2017. 20 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application Commercial Pre -App Meeting Commercial Pre -App Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application Meeting 3 2 8 6 5 6 5 6 4 9 5 4 Monthly Totals 14 5 17 17 12 12 11 16 13 15 10 10 Annual Total To -Date: 152 Printed 01/08/2018 10:36 Page 2 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Online Applications Received Community & Public Works Department received a total of 181 Online Applications in December 2017. 400 200 0 Jan Feb Mar Apr May Jun Trade Permit Right of Way Permit Sign Permit Reroof Permit Jul Aug Sep Oct Nov Dec Pre -Application Meeting Request Demolition Permit Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit M Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2 0 2 4 7 3 2 1 8 8 4 0 3 0 3 2 4 1 3 2 3 5 5 3 0 0 0 0 93 152 165 174 149 175 163 118 0 0 0 0 0 0 0 0 0 0 0 0 8 7 31 51 33 0 0 0 0 0 0 0 38 38 56 48 71 91 70 67 69 87 73 60 2 0 0 1 1 1 0 2 1 2 0 0 81 80 112 82 55 0 0 0 0 0 0 0 onthly Totals 134 125 204 188 264 248 240 246 230 277 245 181 Annual Total To -Date: Printed 01/08/2018 10:36 2,582 Page 3 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Con -*r'" tion Applications RecP,--4 Community & Public Works Department received a total of 324 Construction Applications in December 2017. 600 400 200 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New IIIIII Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 8 6 5 10 9 8 13 6 16 12 6 7 21 22 25 *18 *29 *32 *36 *13 *106 *93 *157 *118 *142 1 7 14 21 13 *3 1 *5 *4 *8 *10 4 14 *7 *12 *97 *101 *177 *200 *325 12 18 10 4 4 6 12 12 15 14 15 10 7 7 15 21 14 21 12 14 5 14 12 11 9 10 6 44 53 67 46 79 31 49 27 9 14 14 24 7 6 *13 *6 *2 *6 *8 *6 *9 *8 10 *6 *5 *11 5 6 *351 *331 *367 *298 *362 *301 *224 3 Monthly Totals 257 261 431 434 559 479 468 514 412 533 388 324 Annual Total To -Date: Printed 01/08/2018 10:47 5,060 Page 4 of 11 *Includes Online Applications. Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Land Use Applications Received Community & Public Works Department received a total of 61 Land Use Applications in December 2017. 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary f44911 Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits oundary Line Adjustment hort Plat Preliminary ong Plat Preliminary inding Site Plan Preliminary inal Platting r oning Map/Comp Plan Amendment -tate Environmental Policy Act (SEPA) dministrative xception/Interpretation ther Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 1 2 2 2 2 4 3 4 2 1 6 0 2 2 4 3 0 1 4 2 2 2 1 3 0 0 3 0 0 0 0 0 1 0 1 0 0 1 0 0 0 0 0 0 0 1 0 4 0 4 2 1 1 3 3 1 1 3 4 0 0 0 0 0 0 0 0 0 4 0 0 1 2 1 1 4 0 1 1 0 2 0 0 0 0 2 0 0 0 0 5 2 0 1 4 45 44 89 79 69 55 49 58 44 48 46 45 onthly Totals 54 49 101 1111V o111ro m�io Annual Total To -Date: Printed 01/08/2018 10:47 792 Page 5 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Construction Permits Issued Community & Public Works Department issued a total of 303 Construction Permits in December 2017. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New ME Other Construction Permits ommercial - New ommercial - TI esidential - New ommercial - Trade esidential - Trade esidential - Accessory emolition ign ther Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 16 6 2 4 24 13 10 6 4 0 12 16 9 13 8 9 9 18 7 14 17 14 12 5 5 8 12 21 27 8 15 18 11 22 17 9 18 26 28 34 8 4 13 11 10 9 10 4 99 103 143 116 143 56 48 61 42 75 44 35 1 7 13 17 13 26 9 13 13 25 7 6 3 1 3 4 6 13 5 1 3 7 3 9 9 4 15 6 11 8 10 5 4 10 5 5 65 84 148 179 298 338 315 338 279 343 301 214 onthly Totals 225 252 372 390 539 484 432 467 383 505 411 303 Annual Total To -Date: Printed 01/08/2018 10:54 4,763 Page 6 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Land Use Applications Approved Community & Public Works Department approved a total of 36 Land Use Applications in December 2017. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary l Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits oundary Line Adjustment hort Plat Preliminary ong Plat Preliminary inding Site Plan Preliminary inal Platting r oning Map/Comp Plan Amendment -tate Environmental Policy Act (SEPA) dministrative xception/Interpretation ther Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 1 1 1 1 0 1 4 1 o o 0 1 1 0 1 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 1 3 0 0 2 0 0 0 1 0 0 0 0 0 0 0 0 0 1 0 0 1 0 0 2 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45 41 81 77 62 50 45 53 44 43 47 34 onthly Totals 46 43 80 11 mMoi Mr Annual Total To -Date: Printed 01/08/2018 10:54 652 Page 7 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Development Inspections Performed Community & Public Works Department performed a total of 1073 Development Inspections in December 2017. Development Inspections include building, planning, engineering and ROW inspections. 2,000 1,500 1,000 500 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec --�- 2015 2016 2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 2017 2016 2015 965 773 1,354 1,351 1,726 1,665 1,356 1,741 1,445 1,609 1,361 1,073 764 958 1,333 1,390 1,445 1,563 1,283 1,453 1,553 1,529 1,510 1,072 801 974 1,063 1,243 1,420 1,761 1,624 1,144 1,053 1,060 934 777 Printed 01/08/2018 10:59 Page 8 of 11 Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Code Enforcement Code Enforcement Officers responded to 34 citizen requests in the month of December. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE -Stop Work Order Environmental General Nuisance ® Property Complaint, Non -Violation CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property Monthly Totals Annual Total To -Date: Printed 01/08/2018 10:59 522 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 1 1 0 0 0 0 1 1 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 2 8 2 3 1 33 16 38 29 41 41 36 49 25 31 21 20 0 1 11 10 10 17 11 9 8 16 15 12 33 17 49 39 52 61 47 60 41 49 40 34 Page 9 of 11 Revenue 2017 Trend 2016 2015 2014 2013 2012 Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Community & Public Works Department Revenue totaled $173,009 in December 2017. 400,000 300,000 200,000 100,000 Jan 0 Feb Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mar -•- 2017 2016 - Five -Year Trend Apr May Jun Jul Aug Sep Oct 1 Nov Dec Totals $185,045 $153,153 $153,939 $236,944 $318,163 $274,897 $156,278 $144,167 $159,789 $202,869 $250,078 $173,009"$2,408,331 $111,168 $95,595 $204,786 $164,968 $246,034 $229,320 $161,973 $153,562 $149,720 $157,088 $108,461 $90,334 $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $208,349 $150,902 $133,482 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 1.,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 $1,665,046 $158,912 $51,536 $102,538 $106,496 $184,176 $409,592 $277,553 $102,021 $129,174 $133,561 $98,386 $66,559 $1,820,504 $34,204 $60,319 $177,737 $173,932 $268,672 $223,888 $123,137 $103,703 $113,731 $112,542 $108,948 $51,745' 1,552,558 1,873,009 $2,745,475 Printed 01/08/2018 11:00 Page 10 of 11 Building Permit Valuation 2017 Trend 2016 2015 2014 2013 2012 Community & Public Works Department Monthly Report 01/01/2017 - 12/31/2017 Community & Public Works Department Building Permit Valuation totaled $16,783,040 in December 2017. 80, 000, 000 60, 000, 000 40, 000, 000 20,000,000 0 ig Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec -+a- 2017 2016 s-- Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec $23.82M $18.37M $6.98M $31.20M $35.66M $35.70M $9.78M $9.05M $8.88M $10.14M $67.10M $16.78M $8.06M $9.23M $16.50M $10.05M $24.94M $21.81M $11.86M $15.11M $13.08M $10.86M $5.65M $4.22M $7.97M $28.14M $55.63M $10.09M $36.76M $19.11M $7.07M $41.60M $33.68M $9.13M $7.76M $5.52M 1$262.46M'; $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.08M $98.19M' $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M $25.49M $1.92M $3.59M $7.30M $22.22M $41.88M $32.91M $6.52M $8.11M $14.22M $7.25M $2.54M $0.72M $2.95M $5.29M $5.32M $24.39M $33.08M $7.91M $9.89M $6.47M $8.78M $3.76M $1.66M Totals Printed 01/08/2018 11:00 Page 11 of 11 111.96M 173.95M Spoakane � j VaHey Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: January 23, 2018 Re: Finance Department Activity Report — December 2017 Following is information pertaining to Finance Department activities through the end of December 2017 and included herein is an updated 2017 Budget to Actual Comparison of Revenues and Expenditures through the end of December. 2017 Yearend Process Although December has come and gone we anticipate we will receive a significant number of invoices in January and February from vendors who delivered goods and services during the latter part of 2017. Consequently the expenditure figures reported herein will likely change materially in subsequent updates. By the same token the revenues figures reported at this point will also change materially as we await State distributions of shared revenues in January and February that date back to 2017. With that said, we are in the preliminary phases of closing the 2017 books and hope to have this process complete by the end of March. Following the closing of the books, we will begin the process of preparing our annual financial report which will be finished by the end of May. We hope to have the State Auditor's Office on site by early June to begin the audit of 2017. Lodging Tax City Council performed an independent review of lodging tax grant applications after questions about the grant award process were raised by a community member following the LTAC meeting on October 191h. Council's review took place on November 21St, and following that independent review, Council developed its own proposal for the distribution of lodging tax revenues which was communicated to the LTAC for review and comment. The revised schedule leading to awarding funds is as follows: • August 30 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • October 6 Grant applications due at City Hall • October 19 Grant applicant presentations to lodging tax advisory committee • November 14 Admin report to Council on results of lodging tax advisory committee meeting • November 21 City Council independent review and proposal distribution of revenues • December 19 Lodging tax advisory committee meets to review and comment on Council proposal • January 9 Council motion consideration: Awards of 2018 lodging tax grants P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 12 31 - 2017 12 PRELIMINARY No 1.docx Page 1 Fee Resolution As a part of preparing the annual budget, City Departments are asked to review the Master Fee Schedule that is currently in place and determine whether changes in fees charged and/or language used in the governing resolution should be altered. This leads to an annual update to the fee resolution that sets fees for the following year. The calendar leading to the adoption of the resolution setting 2018 fees is as follows: • November 21 Admin report on proposed changes to the fee resolution. • December 12 Council adoption of the fee resolution Budget to Actual Comparison Report A report reflecting 2017 Budget to Actual Revenues and Expenditures for those funds for which a 2017 Budget was adopted is located on pages 6 through 19. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. As indicated earlier in this report, we anticipate updates to revenues and expenditures in all funds prior to the time the 2017 books are finally closed. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2016 Annual Financial Report. • Columns of information include: o The 2017 Budget as adopted o December 2017 activity o Cumulative 2017 activity through December 2017 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 99.08% of the amount budgeted with 100.00% of the year elapsed. • Property tax are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2017 are $11,581,357 or 99.71% of the amount budgeted. In January we will receive one final payment related to 2017 collections. • Sales tax collections represent eleven months of collections thus far, because taxes collected in December are not remitted to the City by the State until the latter part of January. Collections are currently at $19,232,145 or 96.88% of the amount budgeted. • Gambling taxes are at $292,766 or 85.73% of the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31St • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2017 we have received $986,703 or 82.23% of the amount budgeted. Fourth quarter franchise fees will be received in January, and I anticipate actual revenues will exceed the budget estimate at that point. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 12 31 - 2017 12 PRELIMINARY No 1.docx Page 2 • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through December we've received remittances totaling $2,130,003 or 101.21% of the amount budgeted. We will receive an additional payment related to the fourth quarter of 2017 in January. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through December we've received remittances through the month of November with receipts of $824,028 or 60.55% of the amount budgeted. • Community Development service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $2,208,026 or 152.35% of the amount budgeted. The amount collected is far in excess of the amount of the budget expectation primarily due to several large construction projects in the City that were permitted during 2017. • Recreation program fees are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $711,572 or 111.03% of the amount budgeted. Recurring expenditures are currently at $35,126,022 or 87.46% of the amount budgeted with 100.00% of the year elapsed. Once all invoices related to 2017 activity are received and booked, we anticipate a higher percentage of the budget will be consumed. Investments (page 20) Investments at December 31 total $54,289,616 and are composed of $49,254,686 in the Washington State Local Government Investment Pool and $5,034,930 in bank CDs. Total Sales Tax Receipts (page 21) Total sales tax receipts reflect State remittances through December and total $21,750,452 including general, criminal justice, and public safety taxes. This figure is $1,185,224 or 5.76% greater than the same eleven -month period in 2016. Economic Indicators (pages 22 — 24) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 22) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 23) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 24) provide us with a sense of real estate sales. Page 22 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $1,010,079 or 5.54%. • Tax receipts reached an all-time high in 2016 at $19,887,049, besting the previous record year of 2015 when $18,209,568 was collected. Sales tax receipts are currently on track in 2017 to exceed $20 million for the first time since the City's incorporation. • Collections in 2017 will exceed those of 2016. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 12 31 - 2017 12 PRELIMINARY No 1.docx Page 3 Page 23 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $15,904 or 2.83%. • Collections reached an all-time high in 2016 of $596,374, exceeding the previous high set in 2015 of $581,237. • Collections in 2017 will exceed those of 2016. Page 24 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2008. • Compared with calendar year 2016, 2017 collections have increased by $538,936 or 24.61%. • Tax receipts peaked in 2007 at nearly $2.6 million, decreased precipitously in 2008 and 2009, and have been gaining ground since. The City has again reached tax receipt levels that were seen prior to the recession during 2017. • Collections in 2017 will exceed those of 2016. Debt Capacity and Bonds Outstanding (page 25) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2017 is $8,124,487,663. Following the December 1, 2017 debt service payments, the City has $12,790,000 of nonvoted G.O. bonds outstanding which represents 10.50% of our nonvoted bond capacity, and 2.10% of our total debt capacity for all types of bonds. Of this amount: o $4,875,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $865,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $7,050,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 26 and 27) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 26 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2008. o Compared with calendar year 2016, 2017 collections have increased by $24,907 or 1.34%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,000,000 in the years 2011 through 2016. • Page 27 provides a 6 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009 (the month in which the tax was imposed). o Compared with 2016, 2017 collections have decreased by $184,337 or 9.70%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 12 31 - 2017 12 PRELIMINARY No 1.docx Page 4 a vendor pays the tax. Tax revenues currently reported for December include only those that were received through December 31 for November returns. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2016 Budget was adopted with a revenue estimate of $2,340,000. Actual 2016 revenues came in at $2,069,308. The 2017 Budgeted revenues were amended down by $200,000 to $2,000,000, and it appears that actual receipts will come in at approximately the amended amount. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. Two audits have been completed, with one more expected to be completed in early 2018. The City thus far has received payments in the amount of $185,194 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $46,299 or 25% of the amount recovered. P:IFinancelFinance Activity Reports\Council Monthly Reports1201712017 12 31 - 2017 12 PRELIMINARY No 1.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Property Tax 11,614,500 545,464 11,581,357 (33,143) 99.71% Sales Tax 19,852,100 1,768,817 19,232,145 (619,955) 96.88% Sales Tax - Public Safety 919,000 82,502 900,193 (18,807) 97.95% Sales Tax - Criminal Justice 1,669,000 148,920 1,618,113 (50,887) 96.95% Gambling Tax and Leasehold Excise Tax 341,500 2,338 292,766 (48,734) 85.73% Franchise Fees/Business Registration 1,200,000 10,563 986,703 (213,297) 82.23% State Shared Revenues 2,104,600 357,103 2,130,003 25,403 101.21% Fines, Forfeitures and Penalties 1,361,000 63,035 824,028 (536,972) 60.55% Community Development 1,449,300 111,377 2,208,026 758,726 152.35% Recreation Program Fees 640,900 29,607 711,572 70,672 111.03% Miscellaneous Department Revenue 94,000 13,727 141,162 47,162 150.17% Miscellaneous & Investment Interest 133,500 60,306 404,523 271,023 303.01 % Transfer -in - #101 (street admin) 39,700 0 36,392 (3,308) 91.67% Transfer -in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0.00% Transfer -in - #402 (storm admin) 13,400 0 12,283 (1,117) 91.67% Total Recurring Revenues 41,462,500 3,193,759 41,079,267 (383,233) 99.08% Expenditures City Council 542,872 28,965 399,632 143,240 73.61 % City Manager 724,435 52,341 610,712 113,723 84.30% Legal 515,994 39,760 472,746 43,248 91.62% Public Safety 24,950,372 1,887,489 22,366,313 2,584,059 89.64% Deputy City Manager 752,277 66,064 692,859 59,418 92.10% Finance/IT 1,282,460 107,566 1,233,321 49,139 96.17% Human Resources 262,417 20,266 251,811 10,606 95.96% Public Works 921,632 86,746 757,497 164,135 82.19% City Hall Operations and Maintenance 303,918 18,015 29,165 274,754 9.60% Community Development - Administration 228,462 7,281 90,910 137,552 39.79% Community Development - Econ Dev 692,832 106,313 661,915 30,917 95.54% Community Development- Dev Svc 1,433,384 93,316 1,107,097 326,287 77.24% Community Development - Building 1,481,734 91,104 1,178,603 303,131 79.54% Parks & Rec - Administration 296,764 24,950 288,743 8,021 97.30% Parks & Rec - Maintenance 861,350 64,671 782,142 79,208 90.80% Parks & Rec - Recreation 246,295 7,180 160,469 85,826 65.15% Parks & Rec- Aquatics 497,350 16,090 439,363 57,987 88.34% Parks & Rec - Senior Center 95,916 7,507 90,275 5,641 94.12% Parks & Rec - CenterPlace 901,958 86,099 839,080 62,878 93.03% General Government 1,240,850 196,132 934,364 306,486 75.30% Transfers out - #204 ('16 LTGO bond debt service) 430,630 0 364,238 66,393 84.58% Transfers out - #309 (park capital projects) 160,000 0 146,667 106,667 91.67% Transfers out - #311 (Pavement Preservation) 953,200 0 873,767 79,433 91.67% Transfers out - #501 36,600 0 33,500 3,100 91.53% Transfers out - #502 (insurance premium) 350,000 0 320,833 29,167 91.67% Total Recurring Expenditures 40,163,702 3,007,856 35,126,022 5,131,013 87.46% Recurring Revenues Over (Under) Recurring Expenditures 1,298,798 185,903 5,953,245 4,747,780 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Transfers in - #106 (Repymt of Solid Waste) 40,425 0 37,056 (3,369) 91.67% Transfers in - #310 (Lease in excess of bond pymt) 498,500 0 449,625 (48,875) 90.20% Transfer -in - #501 77,000 0 0 (77,000) 0.00% FEMA Grant Proceeds 0 0 22,869 22,869 0.00% Grant Proceeds - Dept of Commerce 114,200 0 114,200 0 100.00% Miscellaneous (donation) 35,000 0 34,723 (277) 99.21 % Total Nonrecurring Revenues 765,125 0 658,473 (106,652) 86.06% Expenditures General Government - IT capital replacements 177,000 5,474 122,810 54,190 69.38% City Hall lease payment (2017 final year) 513,100 0 438,565 74,535 85.47% Police Department - CAD/RMS 145,000 0 106,166 38,834 73.22% Community & Econ Dev (retail recruitment) 50,000 30,000 30,000 20,000 60.00% Com & Econ Dev (NE Industrial Area PAO) 114,200 0 114,200 0 100.00% Parks & Rec (Browns Park water lines) 30,000 0 12,230 17,770 40.77% Parks & Rec (pool drain pipe & gutter line repairs) 12,000 0 0 12,000 0.00% Parks & Rec (replace Great Room audio/visual) 345,000 299,382 299,581 45,419 86.84% Parks & Rec (parks equipment- donation) 35,000 28,322 28,322 6,678 80.92% Parks & Rec (replace carpet at CenterPlace) 24,750 0 16,061 8,689 64.89% Transfers out - #122 258,000 0 258,000 0 100.00% Transfers out - #312 3,003,929 0 3,003,929 0 100.00% Transfers out - #314 (Pines Underpass design) 1,200,000 0 1,200,000 0 100.00% Total Nonrecurring Expenditures 5,907,979 363,178 5,629,864 278,115 95.29% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (5,142,854) (363,178) (4,971,391) 171,463 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (3,844,056) (177,275) 981,854 4,919,243 Beginning fund balance 29,073,972 29,073,972 Ending fund balance 25,229,916 30,055,826 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Telephone Utility Tax 2,000,000 193,193 1,821,276 (178,724) 91.06% Motor Vehicle Fuel (Gas) Tax 2,040,300 193,995 1,878,525 (161,775) 92.07% Multimodal Transportation 98,868 33,722 98,994 126 100.13% Right -of -Way Maintenance Fee 50,000 0 71,112 21,112 142.22% Investment Interest 4,000 741 7,050 3,050 176.26% Miscellaneous Revenue 10,000 0 0 (10,000) 0.00% Total Recurring Revenues 4,203,168 421,650 3,876,956 (326,212) 92.24% Expenditures Wages / Benefits / Payroll Taxes 754,872 95,217 813,960 (59,088) 107.83% Supplies 105,000 6,153 98,709 6,291 94.01% Services & Charges 2,168,151 260,105 2,007,321 160,830 92.58% Snow Operations 468,000 144,197 944,477 (476,477) 201.81% Intergovernmental Payments 795,000 102,638 703,394 91,606 88.48% Interfund Transfers -out - #001 39,700 0 36,392 3,308 91.67% Interfund Transfers -out - #501 (non -plow vehicle rei 23,250 0 21,312 1,938 91.67% Interfund Transfers -out - #501 (plow replace.) 77,929 0 71,435 6,494 91.67% Interfund Transfers -out - #311 (pavement preserval 67,342 0 61,730 5,612 91.67% Signal Detection Replacement Program 40,000 0 49,702 (9,702) 124.25% Total Recurring Expenditures 4,539,244 608,310 4,808,432 (269,188) 105.93% Recurring Revenues Over (Under) Recurring Expenditures (336,076) (186,660) (931,476) (595,400) NONRECURRING ACTIVITY Revenues Grants 0 0 1,341 1,341 0.00% Insurance proceeds (traffic signal cabinet) 0 1,743 85,074 85,074 0.00% Interest & penalties on utility taxes 0 23,883 49,412 49,412 0.00% Total Nonrecurring Revenues 0 25,626 135,827 135,827 0.00% Expenditures Durable striping at Trent & Argonne 75,000 0 0 75,000 0.00% Spare traffic signal equipment 30,000 610 15,579 14,421 51.93% Battery backups for intersections 15,000 0 0 15,000 0.00% Total Nonrecurring Expenditures 120,000 610 15,579 104,421 12.98% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (120,000) 25,016 120,248 240,248 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (456,076) (161,644) (811,228) (355,152) Beginning fund balance 1,318,504 1,318,504 Ending fund balance 862,428 507,277 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget 8,600 818 7,923 (677) 92.13% 0 42 325 325 0.00% 8,600 860 8,248 (352) 95.90% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 8,600 860 8,248 (352) Beginning fund balance 37,384 37,384 Ending fund balance 45,984 45,632 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 377,000 30,609 376,342 (658) 99.83% Investment Interest 0 876 5,917 5,917 0.00% Interfund Transfer -in - #105 250,000 0 0 (250,000) 0.00% Total revenues Expenditures Capital Expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 627,000 31,484 382,259 (244,741) 60.97% 0 0 0 0 0.00% 0 0 0 0 0.00% 627,000 31,484 382,259 (244,741) 571,232 571,232 1,198,232 953,491 580,000 47,090 578,801 (1,199) 99.79% 500 452 3,065 2,565 612.94% Total revenues 580,500 47,543 581,865 1,365 100.24% Expenditures Interfund Transfers - #001 30,000 0 0 30,000 0.00% Interfund Transfers - #104 250,000 0 0 250,000 0.00% Tourism Promotion 354,000 94,678 309,085 44,915 87.31% Total expenditures 634,000 94,678 309,085 324,915 48.75% Revenues over (under) expenditures Beginning fund balance Ending fund balance (53,500) (47,135) 272,780 219,790 219,790 166,290 492,570 Page 9 (323,550) P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget #106 - SOLID WASTE Revenues Sunshine Administrative Fee 125,000 96,250 237,550 (112,550) 190.04% Investment Interest 0 239 1,079 (1,079) 0.00% Grant Proceeds 26,800 0 59,389 (32,589) 221.60% Total revenues 151,800 96,489 298,018 (146,218) 196.32% Expenditures Interfund Transfers - #001 Education & Contract Administration Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 40,425 0 37,056 3,369 91.67% 111,375 17,277 94,003 17,372 84.40% 151,800 0 79,122 17,277 79,212 131,060 166,958 79,122 20,740 86.34% 79,122 246,080 (166,958) 80,000 0 59,378 20,622 74.22% 0 68 1,603 (1,603) 0.00% Total revenues 80,000 68 60,981 19,019 76.23% Expenditures PEG COSV Broadcast Capital Outlay 12,500 0 209 12,291 1.68% New City Hall Council Chambers 250,000 0 237,243 12,757 94.90% Total expenditures 262,500 0 237,452 25,048 90.46% Revenues over (under) expenditures (182,500) 68 (176,472) (6,028) Beginning fund balance 240,341 240,341 Ending fund balance 57,841 63,870 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 21,900 0 16,575 (5,325) 75.68% Interfund Transfer 0 0 0 0 0.00% Total revenues Expenditures Operations Total expenditures 21,900 0 16,575 (5,325) 75.68% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 21,900 0 16,575 (5,325) Beginning fund balance 5,483,425 5,483,425 Ending fund balance 5,505,325 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 600 463 3,217 2,617 536.12% Interfund Transfer -in - #001 258,000 0 258,000 0 100.00% Grant Reimbursement for Windstorm Cleanup 0 0 3,170 3,170 0.00% Subtotal revenues 258,600 463 264,386 5,786 102.24% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (241,400) 463 264,386 (494,214) Beginning fund balance 242,835 242,835 Ending fund balance 1,435 507,221 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Interfund Transfer -in - #001 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget 379,750 0 379,750 0 100.00% 430,630 0 364,238 (66,393) 84.58% 103,511 0 72,807 (30,704) 70.34% 103,510 0 72,806 (30,704) 70.34% 1,017,401 0 889,601 (127,800) 87.44% Expenditures Debt Service Payments - CenterPlace 382,867 0 379,750 3,117 99.19% Debt Service Payments - Roads 162,900 0 162,900 0 100.00% Debt Service Payments -'16 LTGO Bond 397,350 0 397,350 0 100.00% Total expenditures 943,117 0 940,000 3,117 99.67% Revenues over (under) expenditures 74,284 0 (50,399) (130,917) Beginning fund balance (74,284) (74,284) Ending fund balance (0) (124,683) Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget 1,000,000 114,900 1,364,289 364,289 136.43% 1,700 2,613 18,803 17,103 1106.07% 1,001,700 117,513 1,383,092 381,392 138.07% Expenditures Interfund Transfer -out - #204 103,511 0 72,807 30,704 70.34% Interfund Transfer -out - #303 437,002 0 194,301 242,701 44.46% Interfund Transfer -out - #311 (pavement preserve 660,479 0 0 660,479 0.00% Interfund Transfer -out - #314 50,000 0 17,682 32,318 35.36% Total expenditures 1,250,992 0 284,790 Revenues over (under) expenditures (249,292) 117,513 1,098,303 Beginning fund balance 1,746,393 1,746,393 Ending fund balance 1,497,101 2,844,695 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 966,202 22.77% (584,810) 1,000,000 114,900 1,364,289 364,289 136.43% 1,700 3,023 22,359 20,659 1315.21% Total revenues 1,001,700 117,924 1,386,648 384,948 138.43% Expenditures Interfund Transfer -out - #204 103,510 0 72,806 30,704 70.34% Interfund Transfer -out -#303 1,173,230 0 322,385 850,845 27.48% Interfund Transfer -out - #311 (pavement preserve 660,479 0 0 660,479 0.00% Total expenditures 1,937,219 0 395,191 1,542,028 20.40% Revenues over (under) expenditures (935,519) 117,924 991,457 (1,157,080) Beginning fund balance 2,300,560 2,300,560 Ending fund balance 1,365,041 3,292,017 Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 4,286,300 329,955 3,423,211 (863,089) 79.86% Developer Contribution 970,966 0 62,244 (908,722) 6.41 % Transfer -in - #301 437,002 0 194,301 (242,701) 44.46% Transfer -in - #302 1,173,230 0 322,385 (850,845) 27.48% Transfer -in - #312 8th & Carnahan Intersct 238,320 0 217,145 (21,175) 91.11% Transfer -in - #312 Euclid Ave Reconst 1,773,671 0 834,971 (938,700) 47.08% Transfer -in - #312 Sullivan Rd W Bridge 450,000 0 (129,073) (579,073) -28.68% Total revenues 9,329,489 329,955 4,925,183 (4,404,306) 52.79% Expenditures 123 Mission Ave -Flora to Barker 500,000 81,160 284,219 215,781 56.84% 141 Sullivan & Euclid PCC 2,150,000 5,348 1,512,193 637,807 70.33% 142 Broadway @ Argonne/Mullan 193,000 2,703 3,702 189,298 1.92% 155 Sullivan Rd W Bridge Replacement 1,063,370 18,258 668,296 395,074 62.85% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 333,224 8,020 58,235 274,989 17.48% 167 Citywide Safety Improvements 5,000 0 3,055 1,945 61.10% 201 ITS Infill Project Phase 1 (PE Start 2014) 300,000 0 7,006 292,994 2.34% 205 Sprague/Barker Intersection Improvement 40,097 0 0 40,097 0.00% 207 Indiana & Evergreen Transit Access Imp 5,000 0 0 5,000 0.00% 211 Sullivan Trent to Wellesley 0 0 (17,811) 17,811 0.00% 221 McDonald Rd Diet (16th to Mission) 5,000 0 675 4,325 13.50% 222 Citywide Reflective Signal Backplates 36,000 32,901 33,287 2,713 92.46% 229 32nd Ave Preservation 2,500 0 0 2,500 0.00% 234 Seth Woodard Sidewalk Improvements 5,000 0 0 5,000 0.00% 238 Pines RD Mirabeau Parkway Intersection 5,000 0 (21) 5,021 -0.41% 239 Bowdish Rd & 12th Ave. Sidewalk 471,342 0 389,898 81,444 82.72% 247 8th & Carnahan Intersection Improvments 45,320 0 218,299 (172,979) 481.68% 249 Sullivan & Wellesley Intersection 198,000 418 15,112 182,888 7.63% 250 9th Ave Sidewalk 1,750,000 0 181,053 1,568,947 10.35% 251 Euclid Ave Reconstruction Project 1,111,150 662,514 2,576,010 (1,464,860) 231.83% 258 32nd Ave Sidewalk-SR27 to Evergreen 0 4,699 26,496 (26,496) 0.00% 259 North Sullivan ITS Project 110,486 22,553 85,911 24,575 77.76% 263 Citywide Signal Backplates 0 0 143 (143) 0.00% 264 8th Ave Sidewalk - Dicky to Theirman 0 10,423 11,606 (11,606) 0.00% 265 Wellesley Sidewalk Project 0 12,433 20,727 (20,727) 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 9,329,489 861,428 6,078,091 3,251,398 Revenues over (under) expenditures 0 (531,473) (1,152,908) (7,655,704) Beginning fund balance 75,566 75,566 Ending fund balance 75,566 (1,077,341) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 14 65.15% P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,863,267 0 1,652,910 (210,357) 88.71% Interfund Transfer -in - #001 160,000 0 146,667 (13,333) 91.67% Interfund Transfer -in - #312 (Appleway Trail) 298,215 0 246,559 (51,656) 82.68% Investment Interest 800 36 177 (623) 22.07% Total revenues 2,322,282 36 2,046,312 (275,970) 88.12% Expenditures 227 Appleway Trail - Pines to Evergreen 1,927,557 2,465 1,816,232 111,325 94.22% 237 Appleway Trail - Sullivan to Corbin 236,225 16,600 129,986 106,239 55.03% 242 Browns Park Splashpad 500 10,744 11,222 (10,722) 2244.30% 261 Edgecliff Park Splashpad 125,000 0 122,577 2,423 98.06% Total expenditures 2,289,282 29,809 2,080,016 Revenues over (under) expenditures 33,000 (29,773) (33,704) Beginning fund balance 111,714 111,714 Ending fund balance 144,714 78,010 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 209,266 90.86% (485,236) 7,500 819 8,153 653 108.70% Total revenues 7,500 819 8,153 653 108.70% Expenditures Transfers out - #001 (Lease pymt in excess of bond) 498,500 0 449,625 48,875 90.20% Total expenditures 498,500 0 449,625 48,875 90.20% Revenues over (under) expenditures (491,000) 819 (441,472) (48,222) Beginning fund balance 1,333,159 1,333,159 Ending fund balance 842,159 891,687 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Interfund Transfers in- #001 953,200 0 873,767 (79,433) 91.67% Interfund Transfers in- #101 67,342 0 61,730 (5,612) 91.67% Interfund Transfers in- #301 660,479 0 0 (660,479) 0.00% Interfund Transfers in- #302 660,479 0 0 (660,479) 0.00% Grant Proceeds 340,800 0 82,713 (258,087) 24.27% Investment Interest 0 1,816 18,593 18,593 0.00% Total revenues 2,682,300 1,816 1,036,803 (1,645,497) 38.65% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 3,000,000 0 0 3,000,000 0.00% 211 Sullivan Trent to Wellesley 0 0 (43,720) 43,720 0.00% 221 McDonald Road Diet 0 0 3,087 (3,087) 0.00% 226 Appleway Resurfacing Park to Dishman 0 0 172 (172) 0.00% 229 32nd Ave Preservation Project 0 0 43 (43) 0.00% 235 NB Sullivan Rd Pres (Spo Rvr-Flora Pit) 0 0 8,894 (8,894) 0.00% 239 Bowdish Rd & 12th Ave. Sidewalk 0 0 23,669 (23,669) 0.00% 240 Saltese Road Preservation 0 14,596 865,886 (865,886) 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 6,690 76,479 (76,479) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 7,300 31,524 (31,524) 0.00% 253 Mission - Pines to McDonald 0 2,778 493,478 (493,478) 0.00% 254 Mission - McDonald to Evergreen 0 0 23,674 (23,674) 0.00% 255 Indiana Street Preservation 0 0 513,562 (513,562) 0.00% 256 University Rd Pres -24th to Dishman 0 0 29,666 (29,666) 0.00% 257 University Rd Pres -16th to 24th 0 0 11,574 (11,574) 0.00% Total expenditures 3,050,000 31,364 2,037,990 1,012,010 66.82% Revenues over (under) expenditures (367,700) (29,549) (1,001,186) (2,657,507) Beginning fund balance 2,953,564 2,953,564 Ending fund balance 2,585,864 1,952,378 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Investment Interest 3,003,929 0 3,003,929 0 100.00% 1,000 5,649 46,124 45,124 4612.42% Total revenues 3,004,929 5,649 3,050,053 45,124 101.50% Expenditures 215 City Hall Sculpture Siting 38,526 0 41,376 (2,850) 107.40% Transfers out - #303 2,461,991 0 923,043 1,538,948 37.49% Transfers out - #309 298,215 0 246,559 51,656 82.68% Transfers out - #314 483,000 0 0 483,000 0.00% Total expenditures 3,281,732 0 1,210,978 2,070,754 36.90% Revenues over (under) expenditures (276,803) 5,649 1,839,076 (2,025,630) Beginning fund balance 4,310,362 4,310,362 Ending fund balance 4,033,559 6,149,438 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 CAPITAL PROJECTS FUNDS - continued #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest Total revenues Expenditures Capital Outlay - City Hall Total expenditures Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget 27,000 558 18,297 8,703 67.77% 27,000 558 18,297 8,703 67.77% 6,100,101 11,404 6,053,498 46,603 99.24% 6,100,101 11,404 6,053,498 46,603 99.24% Revenues over (under) expenditures (6,073,101) (10,846) (6,035,202) Beginning fund balance 6,148,061 6,148,061 Ending fund balance 74,960 112,860 (37,899) #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Interfund Transfers in - #001 (Pines underpass des. 1,200,000 0 1,200,000 0 100.00% Interfund Transfers in - #301 (Barker overpass des 50,000 0 17,682 32,318 35.36% Interfund Transfers in - #312 483,000 0 0 483,000 0.00% Grant Proceeds 300,000 0 87,611 212,389 29.20% Investment Interest 0 473 3,566 (3,566) 0.00% Total revenues 2,033,000 473 1,308,858 724,142 64.38% Expenditures 143 Barker Rd/BNSF Grade Separation 500,000 50,489 163,744 336,256 32.75% 223 Pines Rd Underpass 483,000 29,931 596,765 (113,765) 123.55% Total expenditures 983,000 80,420 760,508 222,492 77.37% Revenues over (under) expenditures 1,050,000 (79,947) 548,350 501,650 Beginning fund balance 0 0 Ending fund balance 1,050,000 548,350 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2017 100.00% 2017 Budget Actual December Actual through December 31 Budget Remaining % of Budget 1,860,000 2,500 101,621 2,257 1,889,547 18,149 29,547 15,649 101.59% 725.95% Total Recurring Revenues 1,862,500 Expenditures Wages / Benefits / Payroll Taxes 551,321 Supplies 15,425 Services & Charges 1,111,076 Intergovernmental Payments 50,000 Vehicle Rentals - #501 12,750 Interfund Transfers -out - #001 13,400 103,878 1,907,696 45,196 102.43% 47,157 1,772 112,680 0 0 0 465,101 10,611 988,446 0 11,688 12,283 86,220 4,814 122,630 50,000 1,063 1,117 84.36% 68.79% 88.96% 0.00% 91.67% 91.67% Total Recurring Expenditures 1,753,972 Recurring Revenues Over (Under) Recurring Expenditures 108,528 NONRECURRING ACTIVITY Revenues Grant Proceeds Total Nonrecurring Revenues Expenditures Capital - various projects 166 Pines Rd. (SR27) & Grace Ave. Int Safety 193 Effectiveness Study 211 Sullivan Trent to Wellesley 239 Bowdish Rd & 12th Ave. Sidewalkd 240 Saltese Road Preservation Project 250 9th Ave Sidewalk - Raymond to University Watershed Studies Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital 161,609 1,488,129 265,843 84.84% 210,000 (57, 730) 0 419,567 370,207 311,039 160,207 176.29% 210,000 0 370,207 160,207 176.29% 450,000 0 210,000 0 0 0 0 50,000 103,277 2,900 0 0 0 0 0 0 189,009 2,900 196,480 (13,504) 65,372 72,918 1,188 0 260,992 (2,900) 13,520 13,504 (65,372) (72,918) (1,188) 50,000 42.00% 0.00% 93.56% 0.00% 0.00% 0.00% 0.00% 0.00% 710,000 106,177 514,363 195,637 72.45% (500,000) (391,472) 1,773,103 1,381,631 (106,177) (163,907) (144,155) 275,412 1,773,103 2,048,515 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County Grant Proceeds Investment Interest Total revenues Expenditures Capital - various projects Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 460,000 0 0 0 0 1,297 452,110 58,722 8,851 355,845 666,884 (7,890) 58,722 8,851 98.28% 0.00% 0.00% 460,000 1,297 519,682 59,682 112.97% 530,000 0 58,722 471,278 11.08% 530,000 0 58,722 471,278 11.08% (70,000) 950,725 1,297 460,961 950,725 880,725 1,411,685 Page 18 (411,596) P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2017 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2017 100.00% 2017 Budget Actual Actual through Budget December December 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 32,500 0 29,792 (2,708) 91.67% Interfund vehicle lease - #101 23,250 0 21,313 (1,937) 91.67% Interfund vehicle lease (plow replace) 77,929 0 71,435 (6,494) 91.67% Interfund vehicle lease - #402 12,750 0 11,688 (1,063) 91.67% Transfer in - #001 (CenterPlace kitchen reserve) 36,600 0 33,550 (3,050) 91.67% Investment Interest 2,000 1,063 8,514 6,514 425.71% Total revenues 185,029 1,063 176,291 (8,738) 95.28% Expenditures Small tools and minor equipment 6,400 0 6,898 (498) 107.78% Snow Plow Replacement 122,400 0 110,309 12,091 90.12% Snow Plow Blades 28,000 0 39,142 (11,142) 139.79% Interfund Transfers -out - #001 77,000 0 0 77,000 0.00% Total expenditures 233,800 0 156,349 77,451 66.87% Revenues over (under) expenditures (48,771) 1,063 19,942 (86,190) Beginning working capital 1,136,951 1,136,951 Ending working capital 1,088,180 1,156,894 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Interfund Transfer - #001 0 204 889 889 0.00% 350,000 0 320,833 (29,167) 91.67% Total revenues 350,000 204 321,723 (28,277) 91.92% Expenditures Auto & Property Insurance Unemployment Claims Miscellaneous Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 350,000 0 311,467 38,533 88.99% 0 0 21,962 (21,962) 0.00% 0 0 0 0 0.00% 350,000 0 333,429 16,571 95.27% 0 233,688 233,688 204 (11,706) 233,688 221,981 (44,849) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 73,654,023 4,499,126 66,711,453 Per Revenue Status Report 73,654,023 4,499,126 66,711,453 Difference - - - Total of Expenditures for all Funds Per Expenditure Status Report 85,520,429 85,520,429 5,374,120 5,374,120 69,099,171 69,099,171 Total Capital expenditures (included in total expenditures) 24,039,298 1,423,169 18,379,012 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Investment Report For the Twelve -Month Period Ended December 31, 2017 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 1/12/2018 LGI P" BB CD UMPQUA CD Total Investments $ 51, 621, 209.64 $ 3, 013, 269.07 $ 2, 005, 002.70 $ 57, 933, 562.68 2,677,725.13 9,766.29 6,892.21 2,694,383.63 (5,100,000.00) 0.00 0.00 (5,100,000.00) 55,750.81 0.00 0.00 55,750.81 $ 49,254,685.58 $ 3,023,035.36 $ 2,011,894.91 $ 54,289,615.85 matures: 6/28/2018 11/15/2018 rate: 1.30% 1.50% Balance Earnings Current Period Year to date Budget $ 28,745,916.32 $ 33,063.56 654,283.64 740.58 37,025.03 41.91 773,654.34 875.69 399,667.18 452.38 211,165.56 239.02 60,042.79 67.96 0.00 0.00 5, 500, 000.00 0.00 408,986.46 462.93 0.00 0.00 2,308,162.15 2,612.58 2,671,115.39 3,023.40 0.00 0.00 31,997.22 36.22 723,507.22 818.93 1, 604, 015.38 1,815.57 4,990,787.16 5,649.01 493,341.44 558.41 417, 697.71 472.79 1,994,013.45 2,257.00 1,145,429.83 1,296.50 938, 693.81 1,062.50 180,113.77 203.87 257,783.91 $ 73,000.00 7,050.22 4,000.00 324.67 0.00 5,916.92 0.00 3,064.69 500.00 1,079.15 0.00 1,602.84 0.00 0.00 0.00 16, 574.93 21, 900.00 3,216.69 600.00 0.00 0.00 18, 803.22 1,700.00 22, 358.62 1,700.00 0.00 0.00 176.59 800.00 8,152.73 7,500.00 18, 593.18 0.00 46,124.23 1,000.00 18,296.63 27,000.00 3,566.06 0.00 18,148.77 2,500.00 8,850.56 0.00 8,514.11 2,000.00 889.17 0.00 $ 54,289,615.85 $ 55,750.81 $ 469,087.89 $ 144,200.00 Page 20 P:\Finance\Finance Activity Reports\Council Monthly Reports\2017\2017 12 31 - 2017 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Twelve -Month Period Ended December 31, 2017 Month Received 2016 2017 1/12/2018 Difference February 2,109,906.28 2,250,071.29 140,165.01 6.64% March 1,488,699.93 1,553,546.20 64,846.27 4.36% April 1,555,221.97 1,567,402.86 12,180.89 0.78% May 1,852,586.82 1,962,909.06 110,322.24 5.96% June 1,768,797.14 1,765,547.51 (3,249.63) (0.18%) July 1,848,301.11 1,980,537.73 132,236.62 7.15% August 2,013,841.16 2,191,814.27 177,973.11 8.84% September 1,963,131.36 2,119,588.28 156,456.92 7.97% October 2,044,241.64 2,207,153.00 162,911.36 7.97% November 2,058,260.31 2,151,642.69 93,382.38 4.54% December 1,862,239.72 2,000,238.81 137,999.09 7.41% 20, 565, 227.44 21, 750, 451.70 January 1,875,424.10 22,440,651 54 21,750,451 70 1,185,224.26 5.76% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.8% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.30% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.70% * 8.80% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 21 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - November For the years 2008 through 2017 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2017\sales tax collections 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 January 1,729,680 February 1,129, 765 March 1,219,611 April 1,423,459 May 1,243,259 June 1,386,908 July 1,519,846 August 1,377,943 September 1,364,963 October 1,344,217 November 1,292,327 1,484,350 1,098,575 1,068,811 1,134, 552 1,098,054 1,151,772 1,309,401 1,212, 531 1,227,813 1,236,493 1,155, 647 1,491,059 963,749 1,018,468 1,184,137 1,102, 523 1,123, 907 1,260,873 1,211,450 1,191,558 1,269,505 1,139, 058 1,460,548 990,157 1,015,762 1,284,180 1,187, 737 1,248,218 1,332,834 1,279,500 1,294,403 1,291,217 1,217,933 1,589,887 1,009,389 1,067,733 1,277,621 1,174, 962 1,290,976 1,302,706 1,299,678 1,383,123 1,358,533 1,349,580 1,671,269 1,133, 347 1,148, 486 1,358,834 1,320,449 1,389,802 1,424,243 1,465,563 1,466,148 1,439,321 1,362,021 1,677,887 1,170, 640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,575,371 1,552,736 1,594,503 1,426,254 1,732,299 1,197, 323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,684,700 1,563,950 1,618, 821 1,487,624 1,863,225 1,316,682 1,378,300 1,640,913 1,566,178 1,641,642 1,776,653 1,746,371 1,816,923 1,822,998 1,652,181 1,992,273 1,369,740 1,389,644 1,737,933 1,564,119 1,751,936 1,935,028 1,877,899 1,946,689 1,898,067 1,768,817 Collected to date 15, 031, 978 13,177, 999 12, 956, 287 13, 602, 489 14,104,188 15,179, 483 16, 056, 487 16, 767, 664 18, 222, 066 19, 232,145 December 1,129,050 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 0 Total Collections 16,161,028 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 19,232,145 Budget Estimate 17,115,800 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 Actual over (under) budg (954,772) (3,611,756) (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 (619,955) Total actual collections as a % of total budget 94.42% 79.78% 97.83% 104.51 % 108.57% 108.77% 102.65% 103.30% 107.61 % n/a % change in annual total collected (7.32%) (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% n/a % of budget collected through November 87.83% 73.78% 89.91% 95.72% 99.26% 99.54% 94.51% 95.12% 98.60% 96.88% % of actual total collected through November 93.01% 92.49% 91.91% 91.60% 91.42% 91.51% 92.07% 92.08% 91.63% n/a Chart Reflecting History of Collections through the Month of November 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 2008 2009 November 2010 2011 2012 2013 2014 2015 1/5/2018 2017 to 2016 Difference ok 129,048 6.93% 53,058 4.03% 11,344 0.82% 97,020 5.91% (2,059) (0.13%) 110,294 6.72% 158,375 8.91% 131,528 7.53% 129,766 7.14% 75,069 4.12% 116,636 7.06% 1,010,079 5.54% 2016 2017 ■ November ■ October ■ September ■ August ■ July ■ June ■ May ■ April ■ March Page 22 • 1 • ■ CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - November Actual for the years 2008 through 2017 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax \2017\105 hotel motel tax 2017 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 January 28,947 February 24,623 March 27,510 April 40,406 May 36,829 June 46,660 July 50,421 August 50,818 September 60,712 October 38,290 November 35,583 Total Collections 1/5/2018 2017 to 2016 Difference 23,280 22,707 22,212 21,442 24,185 25,425 27,092 31,887 27,210 (4,677) (14.67%) 23,284 23,417 22,792 21,549 25,975 26,014 27,111 27,773 26,795 (978) (3.52%) 25,272 24,232 24,611 25,655 27,739 29,384 32,998 34,330 31,601 (2,729) (7.95%) 36,254 39,463 38,230 52,130 40,979 48,246 50,455 52,551 52,242 (309) (0.59%) 32,589 34,683 33,791 37,478 40,560 41,123 44,283 50,230 50,112 (118) (0.24%) 40,415 39,935 41,403 43,971 47,850 52,618 56,975 55,060 60,637 5,577 10.13% 43,950 47,385 49,312 52,819 56,157 61,514 61,809 65,007 69,337 4,330 6.66% 50,147 54,923 57,452 57,229 63,816 70,384 72,697 73,700 76,972 3,272 4.44% 50,818 59,419 58,908 64,299 70,794 76,100 74,051 70,305 80,173 9,868 14.04% 36,784 41,272 39,028 43,699 43,836 45,604 49,880 55,660 56,631 971 1.74% 34,055 34,330 37,339 39,301 42,542 39,600 42,376 46,393 47,090 697 1.50% 440,799 396,847 421,768 425,079 459,572 484,434 516,011 539,727 562,896 578,800 15,904 2.83% December 26,290 27,131 26,777 32,523 30,432 34,238 33,256 41,510 33,478 0 Total Collections 467,089 423,978 448,545 457,603 490,004 518,672 549,267 581,237 596,374 578,800 Budget Estimate 400,000 512,000 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 Actual over (under) budg 67,089 (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 (1,200) Total actual collections as a % of total budget 116.77% 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% n/a % change in annual total collected 1.19% (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% n/a % of budget collected through November 110.20% 77.51% 110.99% 88.56% 106.88% 98.86% 97.36% 98.13% 97.05% 99.79% % of actual total collected through November 94.37% 93.60% 94.03% 92.89% 93.79% 93.40% 93.95% 92.86% 94.39% n/a Chart Reflecting History of Collections through the Month of November 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 November • 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 November October September • August ■ July ■ June • May ■ April • March • February • January Page 23 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through November Actual for the years 2008 through 2017 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2017\301 and 302 REET for 2017 2008 1 2009 1 2010 2011 2012 2013 2014 2015 1 2016 1 2017 January 145,963 February 159,503 March 133,513 April 128,367 May 158,506 June 178,203 July 217,943 August 133,906 September 131,240 October 355,656 November 147,875 55,281 45,181 73,307 81,156 77,464 105,021 122,530 115,830 93,862 113,961 133,265 59,887 64,122 86,204 99,507 109,625 105,680 84,834 72,630 75,812 93,256 72,021 64,128 36,443 95,880 79,681 124,692 81,579 79,629 129,472 68,020 61,396 74,753 46,359 56,115 71,730 86,537 111,627 124,976 101,049 106,517 63,517 238,095 104,886 56,898 155,226 72,172 90,377 116,165 139,112 128,921 117,150 174,070 117,806 78,324 61,192 67,049 81,724 105,448 198,870 106,676 208,199 172,536 152,323 123,505 172,227 96,141 103,508 165,868 236,521 165,748 347,421 217,375 202,525 179,849 128,833 129,870 104,446 83,583 220,637 205,654 192,806 284,897 248,899 231,200 178,046 253,038 186,434 153,661 124,514 282,724 169,060 202,734 248,768 449,654 472,420 187,348 207,895 229,800 1/5/2018 2017 to 2016 Difference 49,214 47.12% 40,931 48.97% 62,087 28.14% (36,594) (17.79%) 9,928 5.15% (36,129) (12.68%) 200,755 80.66% 241,220 104.33% 9,302 5.22% (45,143) (17.84%) 43,366 23.26% Collected to date 1,890,676 1,016,857 923,580 895,674 1,111,407 1,246,221 1,449,747 1,973,658 2,189,642 2,728,578 538,936 24.61% December 96,086 71,366 38,725 65,077 74,300 75,429 117,682 157,919 164,180 0 Total distributed by Spokane County 1,986,762 1,088,222 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 2,728,578 Budget estimate 2,000,000 2,000,000 760,000 800,000 950,000 1,000,000 1,200,000 1,600,000 2,000,000 2,000,000 Actual over (under) budget (13,238) (911,778) 202,304 160,751 235,707 321,650 367,429 531,578 353,822 728,578 Total actual collections as a % of total budget 99.34% 54.41% 126.62% 120.09% 124.81% 132.17% 130.62% 133.22% 117.69% n/a % change in annual total collected (23.28%) (45.23%) (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% n/a % of budget collected through November 94.53% 50.84% 121.52% 111.96% 116.99% 124.62% 120.81% 123.35% 109.48% 136.43% % of actual total collected through November 95.16% 93.44% 95.98% 93.23% 93.73% 94.29% 92.49% 92.59% 93.02% n/a Chart Reflecting History of Collections through the Month of November 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 2008 2009 2010 November 2011 2012 2013 2014 2015 2016 2017 E November • October • September • August ■ July • June • May ■ April • March ■ February Page 24 P:\Finance\Finance Activity Reports\Debt Capacity\2017\debt capacity 2017 CITY OF SPOKANE VALLEY, WA Debt Capacity 2016 Assessed Value for 2017 Property Taxes 8,124,487,663 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2017 Capacity Utilized 81,244,877 121,867,315 203,112,192 203,112,192 609, 336, 576 0 81,244,877 12, 790, 000 109, 077, 315 0 203,112,192 0 203,112,192 12,790,000 596,546,576 0.00% 10.50% 0.00% 0.00% 2.10% 2014 LTGO Bonds 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 12/1/2017 225,000 175,000 185,000 190,000 135,000 125,000 130,000 130,000 360,000 300,000 315,000 320,000 0 0 75,000 150,000 360,000 300,000 390,000 470,000 775,000 520,000 1,295,000 \ 225,000 1,520,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00) 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,875,000 865,000 5,740,000 7,050,000 12,790,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 25 1/5/2018 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 12/1/2017 225,000 175,000 185,000 190,000 135,000 125,000 130,000 130,000 360,000 300,000 315,000 320,000 0 0 75,000 150,000 360,000 300,000 390,000 470,000 775,000 520,000 1,295,000 \ 225,000 1,520,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00) 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,875,000 865,000 5,740,000 7,050,000 12,790,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 25 1/5/2018 1 1 1 P:\Finance\Finance Activity Reports\Tax Revenue \MVFT\2017\motor vehicle fuel tax collections 2017 CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - November For the years 2008 through 2017 -Ns, 2008 1 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 January 165,698 February 149,799 March 159,316 April 165,574 May 162,281 June 176,085 July 166,823 August 171,690 September 176,912 October 165,842 November 193,360 133,304 155,832 146,264 161,117 156,109 173,954 169,756 179,012 175,965 163,644 167,340 161,298 145,869 140,486 161,721 158,119 168,146 164,221 176,869 175,067 164,475 168,477 154,792 146,353 141,849 165,019 154,700 158,351 165,398 153,361 173,820 158,889 160,461 159,607 135,208 144,297 153,546 144,670 159,827 160,565 164,050 171,651 153,022 162,324 146,145 145,998 135,695 156,529 151,595 167,479 155,348 173,983 195,397 133,441 164,303 152,906 148,118 131,247 156,269 156,850 161,965 157,805 172,308 173,299 160,539 165,871 152,598 145,455 140,999 157,994 156,259 164,872 168,205 186,277 174,505 161,520 181,771 163,918 163,037 145,537 167,304 171,829 157,737 177,427 177,567 194,640 166,369 176,178 1/5/2018 2017 to 2016 Difference ok 150,654 (13,264) (8.09%) 164,807 1,770 1.09% 138,205 (7,332) (5.04%) 168,000 696 0.42% 174,211 2,382 1.39% 174,838 17,101 10.84% 177,019 (408) (0.23%) 195,780 18,213 10.26% 184,342 (10,298) (5.29%) 163,780 (2,589) (1.56%) 194,814 18,636 10.58% Collected to date 1,853,380 1,782,297 1,784,748 1,732,993 1,708,767 1,725,913 1,737,177 1,790,455 1,861,543 1,886,450 December 142,230 144,376 143,257 124,714 138,223 142,140 141,298 153,338 152,787 0 Total Collections 1,995,610 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 1,886,450 Budget Estimate 2,150,000 2,050,000 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 Actual over (under) budg (154,390) (123,327) 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (162,450) Total actual collections as a % of total budget 92.82% 93.98% 101.47% 99.08% 96.91 % 99.95% 100.65% 104.07% 100.05% n/a % change in annual total collected (4.95%) (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% n/a % of budget collected through November 86.20% 86.94% 93.93% 92.43% 89.66% 92.35% 93.08% 95.86% 92.46% 92.07% % of actual total collected through November 92.87% 92.51% 92.57% 93.29% 92.52% 92.39% 92.48% 92.11% 92.41% n/a Chart Reflecting History of Collections through the Month of November 2,000,000 1,800,000 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 2008 2009 2010 November 24,907 1.34% 2011 2012 2013 2014 2015 2016 2017 November October ■ September ■ August ■ July ■ June ■ May ■ April ■ March Page 26 1 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2017\telephone utility tax collections 2017 CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - November For the years 2009 through 2017 2009 1 2010 1 2011 1 2012 1 2013 1 2014 2015 2016 1 2017 January 128,354 February 282,773 March 230,721 April 275,775 May 242,115 June 239,334 July 269,631 August 260,408 September 249,380 October 252,388 November 254,819 234,622 266,041 264,175 254,984 255,056 251,880 250,593 246,261 240,111 238,500 247,848 241,357 230,366 245,539 238,561 236,985 239,013 244,191 349,669 241,476 237,111 240,246 193,818 261,074 234,113 229,565 227,469 234,542 226,118 228,789 227,042 225,735 225,319 217,478 216,552 223,884 214,618 129,270 293,668 213,078 211,929 210,602 205,559 212,947 210,777 205,953 208,206 206,038 210,010 210,289 205,651 205,645 199,193 183,767 213,454 177,948 212,845 174,738 214,431 187,856 187,412 190,984 185,172 183,351 183,739 175,235 182,167 173,971 177,209 171,770 174,512 170,450 174,405 171,909 170,476 166,784 166,823 162,734 163,300 162,536 157,285 145,672 156,023 157,502 150,644 155,977 153,258 151,208 Collected to date 2,685,698 2,750,071 2,744,514 2,513,584 2,349,585 2,258,983 2,073,711 1,900,476 1,716,139 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 168,832 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,716,139 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (283,861) Total actual collections as a % of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% n/a % change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) n/a % of budget collected through November 107.43% 98.22% 91.48% 83.79% 81.02% 82.14% 80.84% 81.22% 85.81% % of actual total collected through November 87.93% 92.09% 92.07% 91.89% 91.68% 91.79% 91.87% 91.84% n/a Chart Reflecting History of Collections through the Month of November 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 November 2009 2010 2011 2012 2013 2014 2015 1/12/2018 2017 to 2016 Difference ok (19,433) (10.67%) (10,671) (6.13%) (14,673) (8.28%) (14,485) (8.43%) (28,840) (16.53%) (14,427) (8.46%) (16,903) (9.69%) (21,265) (12.37%) (14,499) (8.51%) (13,526) (8.11%) (15,615) (9.36%) (184,337) (9.70%) 2016 2017 ■ November ■ October ■ September ■ August ■ July ■ June ■ May ■ April ■ March ■ February ■ J an ua ry Page 27 Operations & Administrative Services 4th Quarter 2017 Administrative: • Completed extension of Precinct Lease Agreement • Executed Commute Trip Reduction Agreement • Completed and presented analysis of Regional SCRAPS model • Evaluated Streetwear Impact Analysis Report • Completed and executed (with Legal) Solid Waste Drop -box contracts) • Competed reviews of 2016 actual and 2018 estimated law enforcement costs Human Resources: Recruitment Filled or Recruiting Recruitment Filled or Recruiting PT Recreation Assistant — Host Recruiting PIO Intern Closed No Hire Engineer Closed No Hire Permit Facilitator Recruiting Assistant Engineer Filled Part -Tim Attorney Recruiting Recreation Coordinator Filled Special Projects: • Wellness stress -buster gift wrapping campaign • "Check Yourself' wellness campaign • Continued organization and distribution of City Hall keys and ID badges to all employees. Central Reception: Business Registration • New Registrations — 334 • Reactivations — 8,685 Call Log Volume: 1,609 Total Calls 300 -2- 700 600 500 400 300 200 100 0 Visitor Volume: 1508 Total Visitors Octobe r 1 1 November Decembe 250 200 150 111 100 50 III ... ._■ III 111 0 Q .mac J, �fLey �e�a •a o �a�\o� c a�a� ��•�� ie •i 0 51Q` �`0 ��c ,etc `�o��,P Qat ( 046 ■Octobe r ■November III December Web Site Web Site Summary 4th Quarter 2017 October November December Year to Date Unique User Sessions 10,474 9,569 8,702 146,971 Top Five Pages Viewed Job Openings 2,692 2,388 2,221 36,165 Permit Center 1,403 1,363 1,020 16,634 Snow Removal 138 417 3,072 23,505 -3 - Web Site Summary 4th Quarter 2017 October November December Year to Date Police 1,006 1,065 1,321 13,802 SV Agenda Packet 877 787 568 9,311 Top Five "Referrer" Web Sites Google 7,689 7,026 6,692 115,442 Bing 1,301 1,171 1,059 11,205 Visit Spokane 104 53 17 1,270 Spokanecares.org 45 38 42 938 Spokesman 10 3 59 491 Total C A.R.E..S'. Requests: 80 70 60 50 40 30 20 10 0 c'c..'c.. �G 5 5 'C ,a\ Z? Vim• 'eo Sesta ▪ it 5 xati. ▪ 8• %' Q�r iia ,,e9.*'' ee en' C. ..es- ia5 yyaA \�,��; Q e,� <;' fl `a ■ October ■ November 1 December PARKS AND 11N Sii xoseNstsaiF TH QUIRE REPORT 40000Mslleyt .:' 2017 ADMINISTRATION AND PARKS: • Fall arrived and the park facility reservation season ended October 15, with over 500 reservations made for various facilities. The park restrooms were then winterized and closed for the season. Mirabeau Springs was turned off until spring. • Contracts worked an in the fourth quarter include: Professional Services for CenterPlace AV Sound System Construction o Construction Agreement for the Sound and Video System Project o Contract Agreement for Snow Services for City Hall o Renewals of contracts for: Parks Maintenance; Operation and Maintenance of Pool Facilities; and CenterPlace Food and Beverage Services Construction Agreement for CenterPlace Motor Terminal Leak Repair Project o Agreement of Services for the Programmed Maintenance of CentcrPlace's HVAC and mechanical system Several contracts were amended to extend the dates for completion • The Centennial Trail Coordinating Council continued to meet monthly. We, representing Spokane Valley, were the chairperson and recorded agendas and meeting minutes for 201.7. Another jurisdiction will act in this capacity in 2018. Management • This winter's weather has kept our grounds maintenance crews busy and posed some challenges vvith the snow and ice removal of our City facilities, Staff participated with a Parks and Recreation Dept. informational table at the Grand Opening of City Hall. dI • Numerous pool repairs were made including: v: Valley Mission—Inlet connections to the floor piping were repaired to address the ruptured inlet pipe that was leaking substantially into the lower hallway below the pool deck. Additionally, piping and faulty valves were removed and replaced within the heater bypass system. Park Road—Surge tank anti -vortex repair was made. This was a result of a large pipe supplying water directly to the circulation pump from the surge tank that lacked any type of cover. This repair was necessary cue to safety reasons. ▪ Staff worked on the Appleway Trail Sullivan to Corbin section rebid. Bids were received in December. Staff will be making a recommendation to City Council for award in January. CENTERPLACE: • CenterPlace hosted over 1,041 events in 2017 and booked 370 reservations for 2018. There was a 7°%% increase from reservations booked in 2016. The fourth quarter included a wide variety of events, from student groups toe' Citizenship Ceremony, to Christmas parties, etc. • CenterPlace staff participated in the West Plains Chamber of Commerce Business Fair which was held at the Northern Quest Casino in October. It was a great chance to network with area business representatives regarding meeting opportunities at CenterPlace. • The first annual Oktoberfest community event was held at CenterPlace, Partnering with Vision Marketing, the same group that held Crave! last summer, we hope this is just the start of many successful years to come. • Upgrades were completed on the Great Room and Small Dining Room. The sound system has been installed and now has built in, higher quality microphones. The rooms now have the ability to have sound in both the Great Room and Small Dining for large events or individually, should they be used separately. The Great Room video wall was also installed. The video wall is 16rx9° and has very high quality resolution. Both systems will be easier for the users to operate and the performance is enhanced greatly. A new stage has also been purchased. The stage is only 18" high SD it is not intimating to groups and is lower so that it doesn't interfere with the sightline of the video wall. The old stage was also very heavy and difficult to move to accommodate different groups. • The chiller has been repaired; there were refrigerant leaks corning from the motor terminals. We have been operating with only one of the two circuits which left us with the inability to efficientlycool the facility during the summer when we have extended hot ays. This repair required the manufacturer representative to be onsite for the repair. RECREATION AND AQUATICS: • Staff submitted a Lodging Tax Fund Application and presented a grant Proposal for the design and construction of four additional sand volleyball courts at Browns Park as a continuation of the implementation of the Browns Park Master Plan. • Staff was invited by the Sullivan Kindercare Learning Center to talk with preschoolers who were learning about "Our Community." We shared information about what the Parks and Recreation Department is all about and had a fun activity for them to participate in, • The Parks and Recreation Department and the Rotary Club of Greater Spokane Valley partnered together to host our annual Breakfast with Santa. There were 485 people who attended this affordable, quality event. Community members were able tc choose between three different entry times. We recruited 45 outstanding high school student volunteers from East Valley, Central Valley, and University High schools who served breakfast, bussed tables, lead games and crafts and even painted faces. Everyone involved enjoyed this successfLl event. • We had 24 children (ages 6-11) participate in our Winter Break "Cool Camp" during the holidays. Campers made new friends, participated in games and crafts and were extremely active. Outings included swimming at the Valley YMCA and ice skating at Eagles Ice Arena. • We recruited and interviewed for the Recreation Coordinator position for the Parks and Recreation Department. Tina Gregerson was hired to fill this position. She has been with the Parks and Recreation Departmert For over nine years in varying capacities and has been working as the interim Recreation Coordinator since April. SENIOR CENTER: • The Senior Association participated and collected for Coats 4 Kids campaign again this year. It is a program sponsored by KXLY4 News to bring warmth and smiles to area kids. ▪ Medicare Open Enrollment was from October -December. SHIBA advisors were scheduling appointments to assist seniors in choosing the best program for their individual needs. Many who come for information are not members, but when they see what is available and the beautiful building, several decide to join and take part in the many activities the Association offers. ▪ The Humana Medicare provider offered a Healthy Lifestyles Workshop. Ten people were in attendance. • The AARP Driving Refresher Course continues to have an average of 20 people register and attend the class each month. ▪ The Association hosted a Transportation Workshop, presented by Special Mobility Services, which focused on unmet transportation needs for seniors and people with disabilities. • An election of new board members was held by the Senior Association. New board members are: Joan De root and Larry Murzda. There will be new officers in January when the board meets and determines offices for: President, Vice President, Treasurer, and Recording Secretary. • Aerobic and Art classes are held and sponsored through ACT2 Community College Seniors Program. • The Center held a silent.: auction of holiday baskets. The various activity groups aro encouraged to participate and provide a basket to auction off. The income goes into the general fund of the Senior Center. ▪ Pine needle basket making returned on Wednesday afternoons. There is no charge for the class. They create baskets, ornaments, and wall hangings. • The quilting group (meets twice a month. There are generally 1042 ladles who bring in their sewing machines and work on the quilts that are sometimes given to local hospitals and assisted living facilities. • On December 15, a very full box of Toys for Tots was delivered to Franklin Park Mall. This effort was headed up by the Bridge Tournament group that meets twice a month, • The Senior Center members enjoy giving back to the community through their donations to various other non -profits. NUmilers That Count... October November December Total Attendance (does not include walk-ins or phone calls , 2,391 2,106 :I.»10 4 Mark Werner Chief of Police Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sherds Office and the Community, Dedicated to Your Safety. Ozzie Knezovich Sheriff TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: January 19, 2018 RE: Monthly Report December 2017 In August 2016, we switched from UCR to NIBRS classification, which means we went from reporting based on a hierarchy to reporting all the crimes for each incident. Consequently, comparing crime statistics before August 2016 to crime statistics after that timeframe is not recommended using the data provided in the attached charts and graphs. ADMINISTRATIVE: The Spokane County Sheriff's Office and Spokane Valley Police Department participated in the Annual Holiday and Heroes Event in early December. Chief Werner accompanied 10 -year-old Kelly for her shopping trip to purchase gifts for her family. The children were selected through local school districts and the deputies volunteered their time to participate in the event. After shopping at Walmart in Spokane Valley, they all travelled out to the Greyhound Park to wrap presents, visit with Santa, and enjoy some lunch. Each child also received a large food basket to include a turkey for a wonderful Christmas dinner. This program wouldn't be successful if it weren't for our generous II CY Page 1 sponsors and volunteers. Thank you to all who participated! Chief Werner attended the 2017 Celebrate the Season Annual Salvation Army Luncheon at Northern Quest Casino along with other command staff from the Spokane County Sheriff's Office in early December. Sheriff Knezovich was the guest speaker for the event, speaking on the Power of the Bucket List. Later the same day, he attended the Basic Law Enforcement Academy 760 Graduation, which was held at the Spokane Falls Community College. The Sheriff's Office had six officer candidates graduate to deputies in this class. The monthly Citizens Advisory Board was held in mid-December, which Chief Werner attended. The Washington State House Public Safety Committee held a meeting and tour of Spokane County Detention Services in mid-December. They requested an opportunity to discuss our pretrial population as opposed to post -conviction specifically as it relates to the MacArthur Safety and Justice Challenge. They were also interested in discussing intake and bail process, Jail Mental Health services and licensure, and accommodations and challenges associated with housing inmates with mental illness and other disabilities. Chief Werner attended the event, which started with the tour of Detention Services and then members moved to the Public Health Building where there was a Public Safety Committee discussion and then meeting of the Spokane Regional Law and Justice Council meeting. Afterwards, Chief Werner attended an Alert Spokane press conference at the Sheriff's Office. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of December, S.C.O.P.E. participated in: • 2018 Washington State Crime Prevention • Moving Forward S.C.O.P.E. Regional Association conference planning meeting Meetings (to be held at Center Place in May) • East Valley Community Coalition Meeting • City of Spokane Valley Proclamation of Underage Drinking/Drug Prevention S.C.O.P.E. • GSSAC Coalition Meeting • HUB Sports Complex partnership meeting • Operation Family ID December 2017 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 3 28 53.5 81.5 East Valley* 28 259.5 242 501.5 Edgecliff 7 106.5 0 106.5 Trentwood 7 107.5 104 211.5 University 22 346.5 41.5 388 West Valley* 21 391.5 12 403.5 TOTALS 81 1,239.5 453 1,692.5 Volunteer Value ($30.46 per hour) $51,553.55 for December 2017 Total hours for 2017 were 48,214.5, which equates to $730,507.10 saved by having so many great SCOPE Volunteers giving of their time to support the Spokane County Sheriff's Office and Spokane Valley Police Department. A huge thank you to SCOPE for all they do to support our mission! Page 2 S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 61 on -scene hours (including travel time) in December, responding to crime scenes, motor vehicle accidents and providing traffic control; no hours were for incidents specifically in Spokane Valley. Total December volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,522; total for 2017 is 16,891. (Starting in January 2017, we changed the way we calculate `stand by' time for our members. In the past, we only gave 8 hours for stand by even though our members are on standby for 24 hours at a time. So this year, we credit the full 24 hours then deduct any of the actual 'on scene' time to get our Adjusted "Total SIRT Volunteer Hours." The numbers this year will be appreciatively higher than years past.) Abandoned Vehicles SCOPE DISABLED PARKING ACTIVITY REPORT October November December Tagged for Impounding 27 47 24 Cited/Towed 4 6 9 Hulks Processed 4 12 4 Total Vehicles Processed 90 116 68 Yearly Total of Vehicles Processed 938 1054 1122 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued # of Vol. January 2 33 1 0 0 February 2 10 2 0 0 March 0 0 0 0 0 April 2 12 0 0 0 May 2 32 0 0 0 June 0 0 0 0 0 July 0 0 0 0 0 August 1 4 0 0 0 September 0 0 0 0 0 October 0 0 0 0 0 November 0 0 0 0 0 December 0 0 0 0 0 YTD Total 9 91 3 0 0 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 31 2 0 0 February 3 19 2 0 0 March 2 25 1 0 0 April 2 28 3 0 0 May 3 43.5 10 0 0 Page 3 June 2 27 1 0 0 July 2 14.5 2 0 0 August 3 20 3 0 0 September 0 0 0 0 0 October 3 14.5 1 4 0 November 2 19 5 0 0 December 3 21.5 3 16 0 YTD Total 27 263 33 20 0 OPERATIONS: SWAT, SVIU, Air 1, K9s, & Deputies Team Up to Take Down Drugs - Spokane Valley Investigative Unit (SVIU) Detectives, with the assistance of the SWAT Team, Patrol Deputies and K9s, served a search warrant at a residence known for drug activity and sales. In early December, prior to 5:00 p.m., the Spokane Valley SWAT Team, SVIU Detectives, Spokane Valley Deputies & K9s, served a search warrant at a residence on McCabe just north of Sprague in Spokane Valley. The search warrant was obtained as part of an on-going SVIU investigation into the possession and sales of controlled substances (Methamphetamine & Heroin) and the associated criminal activity at the residence. As the SWAT Team deployed at the location with Air 1 overhead, two male subjects ran from the location. The 47 -year-old male suspect ran directly toward the location Deputy Clay Hilton and his partner K9 Bane were positioned. As the male suspect approached, Deputy Hilton identified himself and the presence of K9 Bane. He ordered the male to get on the ground, but the male suspect ignored the order, changed direction and continued running as he reached into his waistband. The male suspect then pulled out a handgun from his waistband, but fumbled it as he ran and it fell to the ground. The male hesitated, looked down at the pistol and started to run again. Deputy Hilton and K9 Bane repositioned themselves to intercept the male suspect as he continued to flee. The male continued to ignore commands to stop and warnings K9 Bane would be used if he didn't surrender. Deputy Hilton released K9 Bane, who quickly closed the distance and made contact with the male suspect, taking him to the ground. The suspect was taken into custody without further incident. When it was recovered, the pistol was determined to be a realistic looking pellet gun. After being advised of his rights, the male suspect admitted the pistol looked real and he was only trying to get rid of it. The other suspect, a 26 -year-old male, was quickly taken into custody by SVIU Detectives as he tried to flee the area. This male suspect was found to be in possession of approximately an ounce of methamphetamine along with heroin. He was booked into the Spokane County Jail for two counts of Possession of a Controlled Substance with Intent to Deliver. After SWAT Team Members safely secured the location, SVIU Detectives began the search of the residence and conducted interviews. Five subjects were initially detained, but were not charged and released at the scene. The primary focus of the investigation, a 57 -year-old male suspect, was arrested. He was transported and booked Page 4 into the Spokane County Jail for six counts of Possession of a Controlled Substance with Intent to Deliver, but was subsequently released on his own recognizance the following day, after his court appearance. The next Monday, after a search warrant was served for a vehicle seized at the residence, a 28 -year-old female was arrested and booked for two counts of Possession of a Controlled Substance with Intent to Deliver and one count of Possession of a Controlled Substance. This investigation is on-going and additional arrests and charges are possible. While at the scene, Investigators and Deputies received an unexpected, but welcomed, response from some of the neighbors who thanked them for addressing a neighborhood nuisance. This outcome is an example of our community working with us to address the sales of illegal drugs and criminal activity in our neighborhoods. This was a large operation, involving multiple assets of the Spokane Valley Police and Spokane County Sheriff's Office as they worked to safely approach several subjects at a residence known for criminal activity and sales of illegal drugs. Due to effective planning and teamwork, this operation was accomplished safely, while contacting and arresting the suspects at the location. K9 Khan Locates Stolen Gun Ditched by Fleeing Suspect - Spokane Valley Deputy Tyler Kullman and his K9 partner Kahn located a stolen firearm believed to have been ditched by the passenger of a vehicle who fled on foot immediately after it was stopped by Deputy Joel Gorham. In early December, prior to 7:00 p.m., Spokane Valley Deputy Gorham stopped a vehicle with no visible rear license plate in the area of Sprague and Dearborn. When the vehicle stopped, the 30 -year-old male passenger, bailed out and fled on foot. As he ran, he appeared to keep one or both hands in the front pocket of his hoodie, which seemed to be weighed down by something. Deputy Gorham advised dispatch of the fleeing passenger before he contacted the driver of the vehicle. The adult female driver stated she didn't know who her passenger was and explained she had just picked him up at the auto parts store. A temporary tag was located in the rear window, but it could not be observed due to tinting and the angle of the glass. Deputy Gorham concluded the traffic stop and began to check the area for the male suspect. Soon after, Deputy Kullman, who had responded to the area to assist, advised he was contacted by a worker in the area. The witness advised a male ran past him in the parking lot and he provided a description of the male, which matched the description of the suspect fleeing the traffic stop. The witness explained where he first observed the male and the point where he observed the suspect going south through the parking lot of McDonald's located a Sprague and Havana. Deputy Gorham located the male suspect walking near Havana and 2nd Ave. When Deputy Gorham contacted the male, he raised his hands in the air. When asked, the male suspect initially acted like he wasn't in the vehicle, but later admitted he ran because he had a warrant for his arrest. Deputy Gorham asked if he ditched anything when he fled and the male said "No." A check of the male's name confirmed he had active warrants for his arrest (felony WA DOC warrant for Escape Community Custody and a Spokane City misdemeanor warrant for Resisting Arrest/Malicious Mischief). Deputy Gorham, Deputy Kullman and K9 Khan returned to the area the male suspect initially fled the traffic stop while the suspect was transported and booked into the Spokane County Jail for his warrants by Deputy Nelson-Felvarg. K9 Khan began a track from that location as they looked for any items the suspect may have discarded. K9 Khan worked slowly, his nose to the ground, as he approached a large clump of bushes approximately 30 feet east of where the witness first observed the suspect rounding the corner of the building. K9 Khan turned and worked back underneath the vegetation, next to a fence line and alerted (laid down). Knowing K9 Khan is trained to "down" when he locates something, Deputy Kullman looked into the bushes and observed the butt end of a black handgun. The firearm was retrieved and a check of the serial number revealed it was reported stolen during a vehicle prowl. K9 Khan is not an explosive detection canine. He is a patrol Page 5 dog trained to track and locate human odor. He would not alert on a gun due to the gun powder in/or on it, rather he would alert on residual human odor. Knowing the temperature was approximately 25 degrees, which is not a good environment for human odor to remain long, especially on a cold metal object, in addition to K9 Khan tracking from the suspect's last seen location, to the location of the gun, which was just prior to the location the witness first observed the suspect, it is believed the male suspect was in possession of the firearm and hid it in the bushes when he ran. The handgun was collected as evidence to be checked for fingerprints and possibly DNA evidence to prove the male suspect had it in his possession. The suspect could face additional charges of Possession of a Stolen Firearm and Unlawful Possession of a Firearm (felon) depending on the results of the forensic examination. DV Suspect Agrees K9 Khan is "Real Good" - Spokane Valley Deputy Tyler Kullman and K9 Khan located a fleeing domestic violence suspect, a 34 -year-old male, hiding in some bushes in the 11700 block of E. 36th Ave. in Spokane Valley. He was booked into the Spokane County Jail for Assault 4th Degree (DV), Malicious Mischief 3' Degree and Obstructing. In late December, just after 7:30 p.m., Spokane Valley Deputy Kullman and his partner K9 Khan arrived to assist Deputies investigating a domestic violence incidence at a residence located in the 11700 block of E. 36th Ave. During the investigation, deputies at the scene developed probable cause to arrest the male suspect who had fled the scene on foot when they first arrived for assault, malicious mischief and obstructing. With this information coupled with the male's history of violence and possession of weapons, a perimeter was established and Deputy Kullman and K9 Khan were called to assist. While K9 announcements were given over the perimeter unit's PA systems, K9 Khan began a track to locate the suspect. K9 Khan began tracking to the east from the victim's residence. Approximately three houses away, K9 Khan changed directions around a travel trailer and entered some large bushes and immediately made contact with the male suspect. After several commands for the male to show his hands, he complied and was taken into custody without further incident. The male suspect was provided medical attention before being booked into jail. Deputy Kullman explained to the male why K9 Khan was deployed to locate and apprehend him as the male's moods seemed to erratically swing from angry and aggressive to calm. The suspect didn't say much except he was tough and K9 Khan "is good, real good." The male suspect faces charges of Assault 4th Degree (DV), Malicious Mischief 3rd Degree (DV) and Obstructing Law Enforcement. Suspect's Story No Match for Deputy's Observations - A suspect driving a stolen vehicle tried to walk away from the vehicle and lie about driving it when he was contacted by Spokane Valley Deputy Andrew Richmond. Faced with the truth, the suspect admitted to stealing the vehicle, which was left unattended and running in North Spokane. In late December, prior to 11:30 p.m., Deputy Richmond observed a white Toyota 4 -Runner with no license plate at the intersection of Mullen and Sprague. While stopped at the light, he observed the driver was a male and the clothing he was wearing. After the light turned green, the 33 -year-old male driver drove north on Mullen. As Deputy Richmond slowed to change lanes to pull behind the vehicle and conduct a traffic stop, the driver made a sudden turn into the parking lot of the Hico Village parking lot. Due to the sudden turn, Deputy Richmond didn't have enough time to safely turn into the parking lot and conduct a traffic stop. He continued and circled back around the block in time to observe the male suspect exit the driver's seat and walk toward the south door of the business. A short time later, he returned to the vehicle, but as he did, he appeared to notice Deputy Richmond's patrol vehicle. He immediately turned away and walked back toward the south side of the store. As he walked away, the male suspect looked over his shoulder at Deputy Richmond several times. Deputy Richmond activated his Page 6 emergency lights and made contact with the male at the intersection of Mullen and Main. After Deputy Richmond explained the reason for the contact, the male suspect stated he wasn't driving any vehicle and he had been walking all evening. The male suspect was unable to explain why his sweatshirt was only slightly wet and not soaked, since it had been raining and snowing throughout the evening. While Deputy Richmond spoke with the male suspect, Deputy Wilson responded to the vehicle, checked the VIN and learned it had been reported stolen. Deputy Richmond placed the male suspect under arrest for Possession of a Stolen Vehicle and advised him of his rights. Initially, the suspect said he didn't know anything about the vehicle, but after Deputy Richmond explained he observed him driving, the suspect said he wanted to tell the truth. The male suspect said he was walking around and noticed the vehicle running and unattended at a dealership in North Spokane. He said no one was around and he believed an employee of a dealership was warning it up so he jumped in and drove away. The male suspect was transported and booked into the Spokane County Jail for Theft of a Motor Vehicle and Possession of a Stolen Vehicle. The vehicle was released back to an employee of the dealership. K9 Bane Dashes Through the Snow to Locate Fleeing Suspect - Assisting Spokane Valley Deputies, Spokane County Deputy Clay Hilton and his K9 partner Bane located a suspect hiding in a shed in the back yard of a residence in the 7700 block of E. 7' Lane in Spokane Valley after he fled from a stolen vehicle. In late December, at approximately 4:10 a.m., Spokane Valley Deputy Louis Acosta observed a blue Honda Civic on Park near Appleway. Knowing this year and model are well known as targeted vehicles by car thieves in Spokane, he pulled in behind it and attempted to check the vehicle's license plate, which was partially obstructed by snow. By the time Deputy Acosta figured out the last two obstructed digits and learned the vehicle had in fact been reported stolen, he had lost sight of it in the area of Beverly Drive and S. Center Drive. Knowing the vehicle had to pass his location to exit the neighborhood, he requested additional units to respond to the area. The unoccupied vehicle was soon located parked in a driveway of a residence in the 1000 block of S. Center Drive with footprints in the fresh snow leading toward a wooded area. As additional deputies established a perimeter and gave K9 announcements over their PA system, Deputy Hilton and K9 Bane, assisted by Deputy Wallace began a track to locate the suspect, later identified as a 27 -year-old male. K9 Bane immediately placed his nose to the ground and began tracking northeast into the woods. He continued the track over a rock ledge and through dense shrubs to a fence line of a residence in the 7700 block of 7th Lane. K9 Bane tracked to a gate of the fence and tried to push through it. Observing a single set of tracks matching the ones they had been following during the track on the other side of the fence and spots of fresh snow knocked off the top rail of the fence, K9 Bane, Deputy Hilton and Deputy Wallace entered the back yard and continued the track. K9 Bane lead to the door of a shed. Deputy Hilton gave two announcements stating they knew the suspect was inside and he needed to surrender, but there was no response. Deputy Wallace attempted to open the shed door but couldn't because it was being held shut from the inside. Another K9 announcement went unanswered so Deputy Wallace began to physically pull the door open. As the suspect continued to resist arrest and pull the door shut, K9 Bane was deployed and quickly made contact with the male suspect, who was taken into custody soon after. The male suspect was provided medical attention and advised of his rights. He admitted to running from the Honda and he heard the K9 announcements as he hid in the shed. He said even though he heard the announcements, he didn't surrender because he was scared and didn't know what to do. The suspect was transported and booked into the Spokane County Jail for Possession of a Stolen Motor Vehicle. The Honda was released at the scene to the owner. Page 7 Scam, Scam, Everywhere a Scam — Don't Fall for It - The Spokane County Sheriff's Office continues to receive reports of scammers trying to lie, intimidate, trick, and threaten people into giving up their hard-earned money or personal information leaving them vulnerable to identity theft. Here are just a few SCAMS recently reported: "Summons, Warrant, Jury Duty, Failure to Appear as a Witness Scam" - In late November, a citizen reported he received a call from a scammer claiming to work for the "Spokane County Liaison Office." The criminal claimed there was a summons against the citizen while threatening court action and arrest, if he did not pay a FEE. The scammer had some personal information about the citizen (information that could be found on the internet), which aided in the scammer sounding legitimate, but the potential victim was suspicious and took the time to contact the Spokane County Auditor's Office to check out the story. He quickly learned the Spokane County Liaison Office doesn't exist and this is a scam. *** These scam stories are, more or less, the same. The predators merely change parts of it to sound different, but the scam is basically this; the caller proclaims you broke the law (didn't show up for jury duty, didn't appear as a witness, didn't pay some fine or ??) and now, if you don't immediately pay them, you will be arrested and thrown in jail. "Utilities Company Scam" — In late November, Crime Check received a report of a person claiming to work for a local utilities company. The scammer stated to the potential victim he was behind on his payments and needed to pay $500 to settle the debt/FEES or the power would be shut off. Instead of falling for this scammer's lies and deceit, he contacted the utilities company using the phone number he located (not one the scammer provided), verified this was a scam, and did not send any money. *** Reputable companies/organizations, government entities or law enforcement will NEVER call and threaten you and demand immediate payment. It's a SCAM, don't lose your money. Take a little time, do your own investigating, and verify everything before you send any money or provide your personal information. "Publishers Learning House Scam" — In early December, a victim reported he received calls earlier in the week claiming he won the sweepstakes. The predatory scammer convinced the victim to pay $2,500 in FEES to have his winnings sent to him. The day after he deposited the money into the bank account as instructed, he received another call informing him he needed to send another $4,000. Realizing this was a scam, he did not send the additional funds. * * * If you must pay to receive "winnings" or are promised large amounts of cash if you pay a fee, it's a SCAM, don't lose your money. The old saying still applies, "If it's too good to be true, then it probably is." Do NOT, for any reason, provide any personal or banking information over the phone to anyone you don't know and trust 100% unless you instigated the call for your own reasons. Law enforcement, government or reputable businesses will NOT call and threaten/coerce you into buying prepaid credit cards, providing remote access to computers, or providing personal/banking information. Page 8 If for some reason you "think" it might be a legitimate call, take the time to check out the information on your own. Do NOT use the phone numbers or contact information the person on the phone is providing; look up the information yourself and make contact with known, published numbers. Do NOT give into their threats and intimidation to make you do it "right now or else." Law enforcement (ANY Sheriff's Office, Police Department or State Patrol) or the Internal Revenue Service will NEVER call and threaten your arrest "unless you pay us right now." If you get a call like this, it's a SCAM! Hang up and report the phone call to Crime Check at 509-456- 2233. No reputable computer company will ever call you and request remote access to your computer and home internet system. If you receive a call like this, it's a SCAM! Hang up and report the phone call to Crime Check at 509-456-2233. If you happen to be having computer problems, but you haven't contacted a company yet, take the callers information, hang up and call the company at the phone numbers YOU looked up and verify it's not a scam. Once you give remote access to your computer, a scammer can download your personal information stored on that computer (tax records, banking information, important identification numbers etc.). Don't be victimized by these predatory criminals. Check their stories out. Understand once you give this type of information or access to ANYONE, you are taking a huge risk with your money and identity. LOCK ITEMS IN YOUR TRUNK OBSERVE AND REPORT CARS SHOULD NEVER RUN UNATTENDED KEEP GARAGE DOORS CLOSED ******************** Page 9 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary 140 120 100 80 60 40 20 0 JANUARY FEBRUARY 1 0 a 2 > W > E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER —M—Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 86 84 72 56 February 62 66 73 59 March 110 71 78 44 April 108 68 87 54 May 97 69 73 49 June 109 86 93 59 July 113 103 89 52 August 93 86 103 56 September 106 94 91 78 October 81 105 71 37 November 84 81 92 32 December 132 81 63 35 Grand Total 1181 994 985 611 * IBR Offense: Burglary/Breaking & Entering 220 Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter 2.5 2 1.5 1 X X 0.5 0 JANUARY FEBRUARY S V a 2 CC a > W > E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER —M—Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 1 February March 1 April 1 May 1 June July 1 1 1 August 1 1 September October 2 November 1 1 1 1 December 1 Grand Total 5 5 4 2' *IBR Offense: Murder/Non-Negligent Manslaughter 09A Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts I BR Classification: Identity Theft 35 30 25 20 15 10 5 0 JANUARY X FEBRUARY S V 2 CC a >- W >- E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER --Calendar 2014 Calendar 2015 4 -Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 9 February 1 24 March 22 April 16 May 32 June 18 July 23 August 9 13 September 7 17 October 7 15 November 10 20 December 8 27 Grand Total 42 236 *IBR Offense: Identity Theft 26F Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud 80 70 60 50 40 30 20 10 0 JANUARY FEBRUARY S V 2 > W > E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER (Calendar 2014 (Calendar 2015 —X—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 23 12 23 27 February 17 18 17 38 March 24 20 21 37 April 23 18 15 43 May 27 24 8 53 June 22 14 19 57 July 13 17 26 63 August 23 29 15 54 September 14 24 16 68 October 21 34 41 65 November 21 18 38 56 December 18 25 30 46 Grand Total 246 253 269 607 * IBR Offense: Fraud - Credit Card/ATM 26B, Fraud - False Pretenses/Swindling/Con Games 26A, & Fraud - Impersonation 26C Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI 45 40 35 30 25 20 15 10 5 0 JANUARY FEBRUARY S V 2 CC a > W > E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER ,—M—Calendar 2014 —A—Calendar 2015 —X—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 28 30 30 24 February 35 22 30 26 March 31 25 31 33 April 25 28 23 18 May 39 27 27 19 June 25 29 31 28 July 28 31 19 26 August 29 31 18 24 September 29 18 20 19 October 22 25 19 24 November 35 20 28 18 December 32 13 27 22 Grand Total 358 299 303 281 * IBR Offense: DUI 90D Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Drugs 40 35 30 25 20 15 10 5 0 JANUARY FEBRUARY 1 0 ce a 2 } a 2 W z D } J D SEPTEMBER OCTOBER NOVEMBER DECEMBER f Calendar2014 - Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 2 5 19 February 2 3 30 March 3 2 2 30 April 1 4 1 37 May 1 1 6 23 June 4 2 2 20 July 2 3 1 21 August 4 4 16 26 September 3 5 28 25 October 1 4 20 23 November 1 1 19 38 December 3 27 28 Grand Total 28 31 130 320 * IBR Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft From Motor Vehicle 200 180 160 140 120 100 80 60 40 20 0 JANUARY FEBRUARY 1 0 a 2 > W > E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER —M—Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 94 134 101 98 February 113 124 76 102 March 136 96 72 94 April 86 62 134 131 May 95 84 108 79 June 81 68 177 107 July 81 85 139 99 August 78 92 131 71 September 112 109 103 120 October 89 112 124 70 November 105 92 153 55 December 112 110 118 70 Grand Total 1182 1168 1436 1096 * IBR Offense: Theft From Motor Vehicle 23F Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft 120 100 80 60 40 20 0 JANUARY FEBRUARY S V 2 > W > E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER —M—Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 82 62 112 44 February 87 64 53 38 March 113 53 66 44 April 79 53 75 42 May 68 72 59 27 June 59 58 81 28 July 69 73 73 41 August 71 60 39 36 September 87 78 35 43 October 78 66 51 40 November 76 59 33 33 December 82 80 39 28 Grand Total 951 778 716 444 * IBR Offense: Motor Vehicle Theft 240 Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Robbery Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 6 11 3 3 February 5 9 7 6 March 8 12 8 7 April 7 6 4 3 May 8 6 8 2 June 10 5 5 1 July 8 8 5 4 August 4 7 3 1 September 11 15 2 4 October 10 7 10 4 November 14 3 10 3 December 9 11 3 1 Grand Total 100 100 68 39 * IBR Offense: Robbery 120 Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault 200 180 160 140 120 100 80 60 40 20 0 JANUARY FEBRUARY S V 2 > W > E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER ;—M—Calendar 2014 —A—Calendar 2015 —X—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 132 157 131 97 February 104 141 140 95 March 130 138 146 78 April 134 131 142 90 May 124 151 143 93 June 157 140 115 95 July 162 143 123 98 August 186 136 63 76 September 166 130 81 94 October 129 149 99 88 November 112 124 97 86 December 114 127 88 88 Grand Total 1650 1667 1368 1078 * IBR Offense: Aggravated Assault 13A & Simple Assault 13B Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft 300 250 200 150 100 50 0 JANUARY FEBRUARY 1 0 a 2 > W > E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER —M—Calendar 2014 Calendar 2015 —X—Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 214 233 240 208 February 174 242 208 201 March 206 258 215 220 April 222 239 232 207 May 250 227 194 240 June 279 239 264 252 July 268 259 242 244 August 264 266 203 231 September 265 247 222 219 October 259 227 232 240 November 220 194 244 221 December 279 278 225 201 Grand Total 2900 2909 2721 2684 * IBR Offense: Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 23B, Theft - Shoplifting 23C, Theft From Building 23D, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 4 7 7 8 February 13 10 7 5 March 16 6 9 7 April 12 10 8 9 May 8 9 12 11 June 5 5 9 3 July 2 5 5 6 August 13 13 2 6 September 11 3 4 3 October 9 14 5 9 November 8 9 6 5 December 10 8 4 7 Grand Total 111 99 78 79. *IBR Offense: Rape - Forcible 11A Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery 30 25 20 15 10 5 0 JANUARY FEBRUARY 1 0 a 2 >- W >- E- Q z J vn D a SEPTEMBER OCTOBER NOVEMBER DECEMBER --Calendar 2014 fCalendar2015 Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 11 18 14 9 February 12 18 13 11 March 12 11 25 20 April 15 7 6 20 May 22 9 10 26 June 16 9 15 15 July 25 12 11 21 August 10 12 7 15 September 11 8 11 20 October 12 12 7 18 November 12 6 15 9 December 7 19 12 14 Grand Total 165 141 146 198 *IBR Offense: Counterfeiting/Forgery 250 Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Destruction Damage Vandalism 250 200 150 100 50 0 JANUARY FEBRUARY S V 2 } W } E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER ♦Calendar 2014 Calendar 2015 --Calendar 2016 Calendar 2017 Month Count Year Calendar 2014 Calendar 2015 Calendar 2016 Calendar 2017 January 118 162 133 161 February 116 130 111 149 March 157 127 148 136 April 130 126 151 173 May 126 130 134 139 June 136 130 176 143 July 140 125 154 178 August 117 141 160 150 September 143 130 118 160 October 131 156 165 120 November 136 129 196 131 December 183 163 161 109 Grand Total 1633 1649 1807 1749 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 1/24/2018 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Community & Public Works Department Monthly Report 12/01/17 — 12/31/17 MAINTENANCE Agreements for Services Adopted and In Operation * Budget estimates ** Does not include December Contract Name Contractor Contract Amount Total % of Contract Expended Expended Street Maintenance Street Sweeping Storm Drain Cleaning Snow Removal Landscaping Weed Spraying Emergency Traffic Control Litter and Weed Control State Highway Maintenance Traffic Signals, Signs, Striping Dead Animal Control Poe Asphalt AAA Sweeping AAA Sweeping Poe Asphalt Senske Spokane Pro Care Senske Geiger Work Crew WSDOT Spokane County Mike Pederson $1,366,663.00 $490,200.00 $189,990.00 $282,578.46 $58,746.00 $19,691.00 $10,000.00 $70,000.00 $265,000.00 $632,000.00 $20,000.00 $1,347,570.49 $461,869.65 $189,575.24 $189,587.87 $58,745.97 $19,691.00 $6,573.88 $60,932.75 $179,747.49 $589,739.96 $17,025.00 98.60% 94.22 99.78% 67.09% 100.00% 100.00% 65.74% 87.05% 67.83% 93.31% 85.13% ©EE UU.... Citizen Requests for Public Works -December 2017 Request Submitted In Progress Waiting 30+ d a s Resolved C.A.R.E.S. CPW Projects Dead Animal Removal Illegal Dumping Landscaping ROW Report a Pothole Roadway Hazard Solid Waste - Complaints Storm Drainage / Erosion Street Sweein 13 3 3 3 3 6 9 2 9 2 9 15 Deicing - Priority 1,2,3 Deicing - Priority 4 Snow Berms Snow Comments Snow Plowing Damage, Snow Plowing P1-3 Snow Plowing P4 Totals 14 4 2 28 3 18 33 179 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 1 0 0 0 0 2 0 0 4 13 2 3 3 3 6 9 2 8 2 9 14 14 4 2 28 1 18 33 174 December 2017 Snow and Ice Operations Date Mag (Gallons) Iceslicer (Tons) Snowfall Pre -Treat Deicing Plowing Comments 12/01/17 0.0 12/02/17 Trace 12/03/17 1,000 0.0 X Bridge Decks and Hills 12/04/17 0.0 12/05/17 0.0 12/06/17 150 0.0 X Bridge Decks 12/07/17 0.0 12/08/17 0.0 12/09/17 Trace 12/10/17 Trace 12/11/17 Trace 12/12/17 Trace 12/13/17 6,250 0.0 X X Deice #1's 12/14/17 200 0.0 X Touch up hillsides 12/15/17 100 144.00 7.1 X X 12/16/17 2,500 124.00 0.1 X X Deice Priortiy 1's 12/17/17 74.00 1.4 X X 12/18/17 17.00 Trace X X 12/19/17 900 23.00 2.9 X X 12/20/17 6,400 6.00 Trace X X X 12/21/17 1,850 Trace X X Deice bridges and hillsides 12/22/17 8,050 12.00 0.4 X X Deice plow routes 12/23/17 6,350 46.00 Trace X X Deice plow routes 12/24/17 1,450 87.00 0.3 X X Deice plow routes 12/25/17 65.00 1.5 X X 12/26/17 4,150 0.1 X Deice plow routes 12/27/17 39.00 0.7 X X 12/28/17 92.00 0.9 X X 12/29/17 82.00 1.7 X X 12/30/17 8,250 56.00 Trace X X X 12/31/17 7.00 0.0 X Deice Problem Areas Totals 47,600.00 874.00 17.10 Season Totals 72,100 878 24.30 50 40 30 20 10 0 Temperature Graph 1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 Ave High Avg Low -A -Actual Hi -x-Actual Low 2 WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for December 2017: • AAA Sweeping — Arterial maintenance sweeping continued and fall Sweep was completed in early December. • Geiger Work Crew — Tree trimming, litter pickup and sidewalk snow removal. STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for December 2017: • Continued attending steering committee meetings for Ecology's update of the Stormwater Manual for Eastern Washington, which could have implications to update the Spokane Regional Manual. • Continued working on the following tasks: o Testing GIS ArcCollector for pilot collection of field data. o Purchased, received, and installed GPS tracking devices to replace eRoadTrac for service vehicles such as snowplowing, sweeping, and storm drain cleaning operations. o Stormwater action requests for small works and maintenance projects in 2017 and 2018, completing 89 projects this year. Current status to date is shown below: Stormwater Project Requests Dec -17 Total Requests Logged Since 2009: 299 2017 Completed Projects: Completed Projects 2009-2016: Locations not warranting work: 89 106 52 Total Project Backlog: 52 Remaining Projects Assigned for 2019-2020 Small Works: Maintenance: Large Capital: 26 17 2 Unfunded Projects Large Capital: 6 Remaining Backlog Awaiting Assignment: 3 0 CAPITAL PROJECTS Stiota<\e Valley Public Works Projects Monthly Summary - Design & Construction December -2017 Project # Design & Construction Projects Funding Proposed Ad Date Bid Open Date % Complete Estimated Construction Completion Total Project Cost PE I CN Street Projects 0123 Mission Ave - Flora to Barker 0141 Sullivan & Euclid PCC 0142 Broadway @ Argonne/MulIan 0166 Pines Rd. (SR27) & Grace Ave. Int Safety 0249 Sullivan & Wellesley Intersection Improv 0251 Euclid Avenue Reconstruction Project 0258 32nd Ave Sidewalk-SR27 to Evergreen 0264 8th Ave Sidewalk- Dicky toThierman 0265 Wellesley Sidewalk Project 0267 Mission SW - Bowdish to Union Street Preservation Projects 0248 Sprague Street Pres - Sullivan to Corbin 0252 Argonne Resurfacing: Broadway to Indiana Traffic Projects 0201 ITS InfiII Project- Phase 1 0222 Citywide Reflective Signal Back Plates 0259 North Sullivan ITS Project 0263 Citywide Signal Backplates Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen 0237 ApplewayTrail- SullivantoCorbin FHWA - STP(U) FHWA - STP(U) TIB - UAP HSIP FHWA - STP(U) COSY TIB - SP CDBG FHWA - CMAQ TIB - SP FHWA - STP(U) FHWA - STP(U) FHWA - CMAQ HSIP FHWA - CMAQ HSIP FHWA - STP(U) COSY 02/02/18 03/03/17 TBD 03/23/18 05/03/19 03/10/17 04/13/18 03/16/18 TBD TBD 02/23/18 03/24/17 TBD 04/13/18 05/24/19 03/31/17 04/27/18 03/30/18 TBD TBD 30 100 90 100 15 100 60 45 20 0 0 96 0 0 0 0 0 0 0 0 11/15/18 12/31/17 12/31/18 11/01/18 12/31/19 12/31/17 09/28/18 12/31/18 12/31/18 TBD 4,333,334 2,404,838 2,526,301 878,865 1,370,000 3,041,206 471,891 485,851 447,000 486,000 02/16/18 03/09/18 70 0 12/31/19 $ 1,770,000 04/13/18 05/04/18 50 0 10/31/18 $ 640,000 TBD N/A TBD N/A TBD N/A TBD N/A 100 100 10 100 0 25 0 15 10/31/18 03/01/19 12/31/18 12/31/18 $ 350,402 $ 81,000 $ 914,209 $ 124,862 11/11/16 12/09/16 100 98 10/31/17 $ 2,134,057 11/10/17 12/08/17 100 0 12/31/18 $ 2,130,000 Project # Design Only Projects Funding Design Complete Date Bid Open Date % Complete Total Project Cost PE Street Projects 0143 Barker Rd/BNSF Grade Separation 0205 Sprague/Barker Intersection Improvement 0223 Pines Rd Underpass @ BNSF &Trent 0247 8th & Carnahan Intersection Improvements Street Preservation Projects 0254 Mission - McDonald to Evergreen 0256 University Rd Pres -24th to Dishman Mica 0257 University Rd Pres -16th to 24th Stormwater Projects 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion 0200 Ponderosa Surface Water Diversion 0262 Stormwater Capacity Grant FHWA - STP(U) COSY COSY CDBG COSV COSV COSV Dept of Ecology Dept of Ecology Dept of Ecology Dept of Ecology 4 12/31/19 12/31/18 TBD TBD 03/31/18 12/01/18 12/01/18 03/01/20 10/31/18 10/31/18 TBD 5 5 7 0 80 90 90 30 35 35 0 $ 2,827,702 $ 51,619 $ 1,710,000 $ 250,000 67,000 48,000 53,000 20,000 20,000 20,000 TBD DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for December 2017: • Assisted Building and Planning Division with Commercial and Land Use Pre -Application meetings. • Prepared Recommended Conditions of Approval for preliminary plats and Dedication Language for final plats. Reviewed final plats and submittal materials to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. • Met with Planning Commission to discuss proposed changes to the City's Street Standards. • Met with citizens and developers in Permit Center to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. TRAFFIC Street Standards Staff met with the Planning Commission on December 14, 2017 to outline the proposed changes to the City's Street Standards. The purpose of the update is to address comments from the Federal Highway Administration regarding sidewalk maintenance, be consistent with the Comprehensive Plan, reflect changes to implementation and be consistent with the City's new reorganization structure. Liberty Lake Middle School-Telido Station Traffic Analysis Traffic received and commented on the traffic impact analysis (TIA) submitted for the Central Valley School District's (CVSD) New Middle School which is planned to be constructed on Harvest Parkway and Mission Avenue about 1 mile east of the Barker and Mission intersection. The TIA did not include any Spokane Valley intersections. The site is approximately 15 acres and the building will be about 86,000 square feet. It is anticipated that this school will open for the 2019 school year with enrollment between 400 to 450 6th -8th grade students with a capacity of 600 students. Traffic staff submitted SEPA comments requesting that the Barker and Mission Avenue intersection be evaluated in an updated TIA. The CVSD and City of Liberty Lake will be holding a Pre -Application meeting on January 11th where SEPA comments will be discussed and addressed. Assisted CIP Street projects are in full design mode and Traffic continues to assist CIP in generating plans and specifications for their street projects. PLANNING AND GRANTS Community Development Block Grants (CDBG) CDBG issued a request for proposals for the 2018 program year. On October 24, 2017, City Council directed the City Manager to submit project applications for two sidewalk improvement projects: Wilbur Road, Boone to Broadway (west side) and Knox Avenue, Hutchinson to Sargent (south side). Wilbur Road was listed as the higher priority project. Applications were submitted prior to the November 10, 2017 deadline and on Jan 11, 2018, Spokane County will have a public meeting where they will make their allocation recommendations. 5 Transportation Improvement Board (TIB) FY 2019 Call for Projects On June 1, 2017, the Washington State TIB issued a Call for Projects for the allocation of funding for the Urban Arterial Program (UAP) and Sidewalk Program (SP). On July 25, 2017, City Council directed the City Manager to submit four projects for funding. TIB awarded funding for two of the City's four projects: Broadway Ave. — Argonne Rd and Mullan Rd Intersections (CN only) and Mission Ave. Sidewalk — Bates to Union (PE & CN). These two projects have total project costs of $2.25 million and $486 thousand, respectively. TIB funding requires a 20% City match. Projects that did not receive funding were Mullan Road — Broadway to Indiana and University Road — 16th to Dishman-Mica Road. A January 2018 meeting is scheduled with TIB staff to discuss the scoring results for all four projects. U.S. Department of Transportation INFRA Grant Program The Department of Transportation's (DOT) Infrastructure for Rebuilding America (INFRA) discretionary grant program issued a call for projects that expires on November 2, 2017. On October 10, 2017, City Council directed the City Manager to submit the City's Barker Road/BNSF Grade Separation Project application for funding to INFRA. The application requested $9,020,149. Funding award announcements have not been released, although the typical application review time is three to six months. U.S. Department of Transportation TIGER Grant Program The Department of Transportation's (DOT) Transportation Investment Generating Economic Recovery (TIGER) grant program issued a call for projects that expired on October 16, 2017. On October 10, 2017, City Council directed the City Manager to submit the City's Barker Road/BNSF Grade Separation Project application for funding to TIGER. The application requested $9,020,149. Funding award announcement dates have not been released, although the typical application review time is three to six months. Washington State Dept. of Transportation (WSDOT) — National Highway Freight Program (NHFP) WSDOT allocated $6 million of NHFP funding to the City's Barker Road/BNSF grade separation project. These funds are subject to appropriation by the State Legislature for the 2019-2021 Transportation Budget and the City must authorize these funds by September 30, 2020. Given this award, the City has secured nearly $16 million of the approximate $19 million total project cost (84%). Upcoming Grant Programs for 2018 Between January and May of 2018, there will be 8 unique funding programs issuing calls for projects. These available funds apply to a wide array of transportation related projects. Staff is evaluating its TIP, along with various other planning documents, to identify potential projects that are eligible for the various grant funds. Information regarding these funds and their eligible projects will be discussed with City Council in February and March 2018. Amendment to the 2018 Transportation Improvement Program (TIP) From January to October each year, the City has a recurring opportunity to update the previous year's Six- year Transportation Improvement Program. For the upcoming February 2018 amendment to the previously adopted TIP, staff have identified additional projects and updates to existing projects to be added to the 2018 TIP. Additions include a Right -of -Way phase for the Barker Grade Separation project as well as previously adopted 2017 projects that are anticipated to extend into 2018. A request for amendment will be sent to SRTC on Friday, January 5. A notice of the planned amendment to the Department of Commerce and an informational memo to City Council will both be sent in January. Adoption is anticipated in March of 2018. 6 Draft 2019-2024 Six Year Transportation Improvement Program (TIP) The City is required by RCW 35.77.010 to prepare and, after holding a public hearing, adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. This plan must be submitted to the Washington State Department of Transportation by June 30th each year. Staff have begun updating planned projects and identifying future additional projects for the Draft Ongoing projects from the last TIP will roll over into the new program. A draft document will be submitted as an Administrative Report for an April 2018 City Council meeting. This will be an ongoing project through June 2018. Pavement Management Update Staff has consulted with IMS Infrastructure Management Services to conduct its biennial survey of the City's street network. This survey helps to identify the current roadway network condition, identifies network needs and evaluates network priorities. Network condition is rated on a scale from 0-100 (0=worst, 100=best) and assigned a Pavement Condition Index (PCI) score. The network survey was conducted in September and October of 2017 and December 2017 marked the first review of IMS's data collection results. A final report from IMS will be provided in the coming months. 7