2018, 05-08 Regular MeetingAGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT MEETING
Tuesday, May 8, 2018 6:00 p.m.
Spokane Valley City Hall Council Chambers
10210 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER
INVOCATION: Pastor Isaac Hebden of The Intersection Church
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS
MAYOR'S REPORT
PROCLAMATIONS: (1) Lemonade Day; (2) Lupus Awareness Month
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this
agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS.
Public Comments will be taken on those items at the time those items are discussed.) When you come to
the podium, please state your name and city residence for the record and limit remarks to three minutes.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on May 8, 2018 Request for Council Action Form, Total: $803,890.53
b. Approval of Payroll for Pay Period Ending April 30, 2018: $459,531.75
c. Approval of April 17, 2018 Council Meeting Minutes, Study Session
d. Approval of April 24, 2018 Council Meeting Minutes, Formal Format
e. Approval of May 1, 2018 Council Meeting Minutes, Study Session
NEW BUSINESS:
2. Mayoral Appointment: Reappoint Lori Cook to the Spokane Hotel/Motel Commission — Mayor Higgins
[public comment]
ADMINISTRATIVE REPORTS
3. City Hall Generator — Jenny Nickerson
4. Budget Amendment for 2018 Budget — Chelsie Taylor
5. Consolidated Rail Infrastructure and Safety Improvement Grant — Adam Jackson
6. Potential Grant SRTC-Project Cost Update — Adam Jackson
7. Advance Agenda — Mayor Higgins
CITY MANAGER COMMENTS
ADJOURNMENT
Council Agenda 05-08-18 Formal Format Meeting
Page 1 of 1
Spokane
.0.0Valley
'l0
ro cta.matio n
City of SpOone valley, Washington
_Lemonade Day
WHEREAS: Lemonade Day is a community -wide, Greater Spokane Valley Chamber of
Commerce educational event providing children with the opportunity to learn and
apply entrepreneurial thinking, and create a foundation for success in the global
economy; and
WHEREAS: Lemonade Dayexists to infuse today's youth with the spirit of enterprise, teaching
the basic business and entrepreneurial skills necessary to become successful,
contributing members of their communities; and
WHEREAS: Lemonade Day has a core philosophy of Spend, Save, and Share that is
implemented by teaching children how to start, own and operate a business,
learn goal -setting, develop a business plan, establish a budget, seek investors,
provide customer service and give back to the community; and
WHEREAS: Lemonade Day offers opportunities for families, businesses, schools, youth
organizations, faith -based communities, neighborhoods, institutes of higher
learning, and government agencies to unite for a common purpose — to train the
next generation of entrepreneurs; and
WHEREAS: Lemonade Day is an event that demonstrates to young people of Spokane Valley
that they are important and citizens care about their future; and
WHEREAS: The City of Spokane Valley salutes and commends the Greater Spokane Valley
Chamber of Commerce, volunteers, participants and young entrepreneurs of
Lemonade Day, a program that advances life skills, character, and
entrepreneurship. Lemonade Day fuels two of the Chamber's Big 5 initiatives:
"Greater Learning" and "Greater Vision."
NOW, THEREFORE, I, Rod Higgins, Mayor of the City of Spokane Valley, Washington, on
behalf of the Spokane Valley City Councilmembers, do hereby proclaim May 19th, 2018, as
"LEMONADE DAY IN SPOKANE VALLEY"
and I encourage Spokane Valley residents to participate in this community -wide, educational
event by buying or selling lemonade on May 19th, 2018.
Dated this 8th day of May, 2018.
L. R. Higgins, Mayor
Siolane
4,000 Val ley
'l0
roctamation
Lupus Awareness ,Month
City of Spo4ne valley, Washington
WHEREAS, Each year the Lupus Foundation of America designates May as National Lupus
Awareness Month, to show support for the estimated 1.5 million Americans who
have lupus; and
WHEREAS, Lupus is a cruel and mysterious chronic autoimmune disease in which the immune
system is unbalanced, which can cause inflammation and tissue damage to
virtually every organ in the body; and
WHEREAS, Lupus can affect any part of the body including the skin, lungs, heart, kidneys,
and brain; the disease can cause seizures, strokes, heart attacks, miscarriages,
and organ failure; and
WHEREAS, Lupus is a global health problem that affects millions ofpeople of all nationalities,
races, ethnicities, genders and ages; and
WHEREAS, Lupus can be particularly difficult to diagnose because its symptoms are similar
to many other illnesses, and major gaps exist in understanding the causes and
consequences of lupus. More than half of all people with lupus take four or more
years before receiving a correct diagnosis; and
WHEREAS, In 56 years, there has only been one new drug approved by the U.S. Food and
Drug Administration specifically for lupus; and current treatments for the disease
can have damaging side effects; and
WHEREAS, The Lupus Foundation of America's ongoing advocacy work and the efforts of its
national network of lupus activities have been critical in the fight against lupus.
NOW, THEREFORE, 1, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the
Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim
May as
Lupus Awareness Month
in Spokane Valley, Washington, and I encourage our citizens to observe this month by educating
themselves on the symptoms and impacts oflupus, and to join with the Pacific Northwest Chapter
of the Lupus Foundation of America, in supporting programs of research, education, and
community service.
Dated this 8th day of May, 2018.
L.R. Higgins, Mayor
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 8, 2018 Department Director Approval:
Check all that apply: PI consent ❑ old business ❑ new business [; public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOL OBER LIST
04/18/2018
04/18/201 g
04/24.'2018
04,26.,'201.8
04/26120 f
04,'01/2018
#U01 - General Fund
00 ] -[)1 1-00[).51 1-
001.013.000.513.
001.011015.515,
001.01 6,{010.
001.018.013,513.
00E.018.01/1.514.
001.018.016.518.
0E.{)1R.{][f1-514-
001.018.016.518.
001_032.000.
00
0[_032.000-
00 1.058.050.558-
00 f .058,051.558.
001.051 .055.558.
001.058,056.558.
001.058-057.558
001.076.000.576.
001.076.300,576.
00].076-301.571.
001.076.302.576.
001-076.304.575.
001.076.305.571.
O01.090,000,5 [ 1.
001.090.000.51/1.
001.090.000, 517.
001.090_000.518,
001.090.000.519.
001.090.000.540.
001.090.000.550.
001.090,000.560.
01.090,000-550-
001.090,000.560.
001.090.0M.594.
00
VOUCI±ER NUMBERS
4,113641460
6253; 6266; 6267; 6270; 6272; 627-1
W61-11473
7582-r5S9
444.74-44.515
44516-4.1542
$4O26,329.49TT.AT, AMOL NT
$71-729.59
$81.54.06
$2,.}89,00
$186,958,50
$34,935.89
GRAND TOTAL: $8{)3,890-53
[.xilia I; 1 01 t)IT liri4.1 tuiiburs found r}n Voucher Lists
Other Fuads
1':)1 — Street Fund
i:13 Paths & Trails
105 —Hotel/Motel Tax
106 - Solid Waste
120 - Centel -Place Operating. l -esery
121— Service Level Stabilization. Reserve
122 Wirnt.cr Weather Reserve
TY] — Debt Service
301 KEET 1 Capital Projects
302—REF,T 2 Capital Projects
303 — Street Capital I'rojeets
3179 Parks (-:a[ ilrtl °nulls
3]0—Civic Bldg Capital Projects
311 Payment Preservation
312 — Capital Reserve
314 — Railroad Grade Separation Projects
472 — Storm wa ter Managemcn4.
403 — Aquifer Protection, Arca
501 Equipment Rental& Replacement
502— Risk Management.
[;irk Council
City f anaRer
Legal
Public Sato
Deputy City Manager
F inanee
Human Resources
Public: Works
CED - Administration
CED EDonomic Development
GED — ncv; lopment Services -Engineering
CED — Development Services -Planning
CED Building
Parks & [pec—Adrnninistration
Parks & t u -Maintenance
Parks & Rea -Recreation
Parks & Rec.- Aquatics
Parks & R_ce;- Senior Center
Parks & Rec-CersterPlace
General Gov't- Council related
General Gov't -Finance rclatcd
General Gov't -Employee supply
General Gov't- Centralized Services
General Gov't -Other Services
General. CTow't-'1'rmnsportation
General Gov't—Natural &. 17conorn is
General Gov't -Social Services
General Gov' 1-Capi tat Outlay
General Got 't -Pavement Preservation
RECOMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
-Approved as part of the Consent Agenda, or may be removed and discussed separateiy
sTArr CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Voucher Lists
vch1ist
04/18f2018 2:46:21 PM
Voucher List
Spokane Valley
Page: 1
Bank code: anbank
Voucher
Date Vendor
Invoice
44436
4447
44438
X439
44440
44441
44442
44443
44444
44445
4/18/2018 000030 AVISTA
4/1812018 000030 AVISTA
4/1812018 002206 BARLO'W, LORI
4/18/2018 004439 BIRCH COMMUNICAT:QNS INC
4/18/2018 002604 DELL FINANCIAL SERVICES LLC
4118/2018 003697 ELECTRIC LIGHTWAVE LLC
4118/2018 003274 EXCHANGE PUBLISHING LLC
4118/2018 001926 FARR, SARAH
4/18/2018 002989 FRANK GURNEY
4/18/2018 001447 FREE PRESS PUBLISHING INC
ESA #20196
ESA#20195
1ST PICTURE
26004870
79458283
15265052
486998
486999
487000
487001
487002
487004
EXPENSES
682859
48497
48499
48500
48501
Fund/Dept
303.303.123.595
303203.123.595
001.01 8, 016,518
001,076..305.575
001.090.000.548
001.090.000.586
001.040.043.558
001.040.043.558
001.040.04 3.558
00'1.040,043.558
001.013.000.513
001.040.043.558
001 018 014.514
101.043.000.542
001.040.043.558
001.040.043.5 58
001.040.043.558
001.040.043.558
Description/Account
Amount
C!P 0123: ELECTRIC SERVICE EXT
Total :
CIF 0123: ELECTRIC SERVICE EXT
TotaF
"PICTURE IT" WELLNESS CAMPAIC
Total:
PHONE SERVICE AT CENTERPLAC
Total:
COMPUTER LEASE: 001-8922117-0
Tot2I
INTERNET SERVICE
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total
Total :
EXPENSE REIMBURSEMENT
Total :
GUARDRAIL BLOCKS -BRIDGE
Total :
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
601.20
601.20
688.60
588.50
10.00
10.00
427,43
427,43
1:329.22
1,329.22
235.81
235,81
53.25
61.62
75.84
69.52
45.82
51.35
357.40
87.20
87.20
79
77.79
123.20
70.55
79.90
59.50
Page: 1
1/ h1ist
04118120/8 2:46:21PM
Voucher List
Spokane Valley
Page: 2
Bank code: apbank
Voucher
Date Vendor
Invoice
44445 4118/2018 001447 001447 FREE PRESS PUBLISHfNG INC (Continued)
44446 411812018 004536 GLOBAL KNOWLEDGE TRAINING LLC 21944763
21944764
44447 4/18/2018 000011 GREATER SPOKANE VALLEY
44448 4/18/2018 000002 H & H BUSINESS SYSTEMS INC.
44449 4/15/2018 0013185 LAMB, ERIK
44450 411812018 000652 OFFICE DEPOT INC.
44451 4)18/2018 005519 ON-SITE DASH REPAIR
44452 4)1812018 006316 PERROUX flf, MATTHEW
44453 4/1812018 003407 RIGHT! SYSTEMS INC
44454 4/1812018 004535 S!-IRED-IT USA LLC
25258
AR 70121
AR70122
AR70123
AR74124
AR70125
AR70125
PICTURE #1
119979119001
119079202001
1 23011 922 001
123012085001
4934
PARCEL 35231.1412
SI -156511
8124476455
Fund/Dept
001.0 18.014.514
001.018.014.514
001.011.000.511
001.011,000.511
001,018,014,514
001,018,016.518
001.013.015.515
001,013,440.513
001.040, 043.5558
001,018,416.518
001.090.400.519
001.090.000.519
401.018.016.518
041.018, 016,518
001.033.000.518
303.000, 247,595
001.090,000,594
001.090,000.518
Des criptioniAccount
Amount
Total
GLOBAL KNOWLEDGE CISCO UCS
GLOBAL KNOWLEDGE CISCO UCS
Total
APRIL BUSINESS CONNECTIONSU
Total
COPIER COSTS; COUNCILJCITY M(
COPIER COSTS: IT
COPIER COSTS; MR
COPIER COSTS: LEGAL
COPIER COSTS: OPS/ADMIN
COPIERCOSTS: PERMIT CTR
Total :
"PICTURE IT" WELLNESS CAMPAIC
Total
OFFICE SUPPLIES: GEM_ GOVT
OFFICE SUPPLIES: GEN'L GOVT
OFFICE SUPPLIES: HR
OFFICE SUPPLIES: HR
REPAIR #3-502
Total :
Total
CIP:0247; MOVING EXPENSES
Total:
PALO ALTO FIREWALL PA -820
Total :
333.15
1,895.25
1,895.25
3,790.50
25.00
25.00
112.56
11.26
34.39
243.85
188.88
104.97
651.9'f
10.00
10.00
10.34
14.87
134.65
46.54
206.40
183.05
163.05
200.00
200.00
40,521.12
40,521.12
DOCUMENT DESTRUCTION 156.34
Total : 156.30
Page:
vch1ist
0411812018 2:46: 1 P M
Voucher List
Spokane Valley
Page: 3
Sank code : apbank
Voucher
Date Vendor
Invoice
44455 4/18.2018 000090 SPOKANE CO INFO SYSTEMS
44456 4/18/2018 000001 SPOKANE CO TREASURER
44457 411812018 000391 SPOKANE VALLEY FERE DIST. #1
44458 4/1612018 000842 V.1M VVINKLER COMPANY
44459 4/18120', 8 000711 'MCA TREASURER
44460 411812018 001885 ZAYO GROUP LLC
25 Vouchers for bank code aebank
25 Vouchers in this report
50317286
/10100195
01-2018 FIRE FEES
PAY APP 1
2018 r.Aembership
AFRI._ 2018
APRIL 2018
Fund/Dept
001.040.043.558
101.042.000.542
001.220,45.00
309.000.237.595
001.013.000.513
001.000.000.518
441.090.000.518
description/Account
Amount
COUNTY IT SUPPORT MARCH 201#
Total :
FEBRUARY2018 ENGINEERING
Total
Q1-2018 FIRE FEES
Total
0237 -CONSTRUCTION CONTRACT
Total :
C KO U D ELA: MAY 2018 -APRIL 20'
Tota l
NETWORK INFRASTRUCTURE AC(
INTERNET SERVECE
Tatar:
Bank total : 428,329.49
Total vouchers : 426,329,49
14,908 98
14,908.98
60,372.34
60,372.34
24,104.00
24,104.00
276,213.52
276,213.52
75.0n
75.00
253.25
630.32
883.57
Page: 3
vohlist Voucher List Page: •
04/18[2018 4:18:53PM Spokane Valley
H ank [Ando apbank
✓ i Li I1Br Date Vendor Invo4Ce Fund1Dept Description?Accaunt Amount
625:s 420,2018 002227 IDAHO. TAX COMMISSION Ben79628 001.231.50.03 IDAHO STATE 17X BASE: PAYMENT 2,018.95
Total ; 2,019.9a
6266 4/20+2016 000046 VANTAGE TRANSFER AGENTS, 401APLAh] 13e1179930 001231.14.00 401A:PAYMENT 91,4.79.28
Total : 31,479.20
6267 4+2412016 000692 en -PS Ben79632 001.231.11,00 FEDERAL TAXES: PAYMENT 29,10714
Total : 28,107,74
6270 4i20/2016 000145 VANTAGEPDINT TRANSFER AGENTS, 447 PL} Bsn7E934 001.231 18.00 457 DEFERRED COMPENSATION: PAYI 8,686,12
Total : 9,638.12
8272 4.+211,^2018 000152 VANTAGE TRANS -ER AGENTS, 401A EKED P1 Ben79536 001291 14,00 40T EXEC PIAN; PAYMENT 637.50
Total : 837.50
8274 4/2112018 000210 CITY OF SPOKANE VALLEY Ben791339 001.231.28,00HEALTH REIMBURSEMENTACCOUNT; 800,00
Total : 800.00
6 Vouchers For bank rode ; apbank Bank total : 71,729.50
6 Vouchers in this report
Taal vouchers : 71,729.69
vch!ist
04/2412018 9;15;41AM
Voucher List
Spokane Valley
bank code : 8pbank
Voucher
Date Vendor
Invoice
44461 4/24/2018 006545 CHURKIN: KIRILL & KRISTINA
44462 4/24/2018 000252 LOWE'S BUSINESS ACCOUNT
BLD -2018-1014
April 2018
44463 4/24/2018 006544 PM,9CVAY BROTHERS/CDA WINDOW CO BLD -2013-0925
44464 4/24/2018 000997 OTIS ELEVATOR COMPANY
44455 4/24/2018 000709 SENSKE LAWN ,& TREE CARE INC.
44455 4/'24/2018 000324 SPOKANE CO WATER DIST #3
44467 4!24120'8 005959 SPOKANE SPORTS COMMISSION
SR18341001
2017 Retainage
April 2018
1 s'. QTR 2018
44468 4/2412018 040404 SPOKANE VALLEY HERITAGE MUSEUM April 211113
44469 4/24/2018 000405 SPOKANE VALLEY PARTNERS
44470 4/2412018 001969 SUNSHINE DISPOSAL
44471 4/24/2018 000723 US HEALTH WORKS
44472 4/24/2018 003175 VISIT SPOKANE
April 2018
1281386
0776581 -WA
March 2018
44473 4124/2018 000038 WASTE MANAGEMENT OF SPOKANE 0617469-2681-7
Fund/Dept
001.040,043,341
01;11,031000.51a
001.040.043.322
001.076.305,575
00 1.223.40.00
402.402, 000, 531
105.000,000.557
105.000.000.557
001.090.000.560
101.042.000542
101.000.000,542
105.000.009.557
402.402.000.531
Description/Account
Am ount
PERMIT REFUND: BLD -2018-104
Total :
OPERATING SUPPLIES: CPWAND
Total:
PERMIT PE'=UND BLD -2018-0925
Total:
ELEVATOR SERVICE CALL POR CE
Total
RETAINAGE RELEASE; 2017 PARK
Total :
WATER CHARGES FOR APRIL 201E
Total ;
2018 LDDG!ND TAX GRANT REIMB
Total :
2018 LODGING TAX ':RANT REIMS
Total
2018 SOC SER. GRANT RE'r•ABURSI
Total :
TRANSFER STAT`DN: CFW MARCI-
Total :
PE -DOT PHYSICAL
Total :
2018 LODGING TAX GRANT REIMB
Total ;
WASTE MGMT: MAINT SHOP MARC
75.73
75.73
17F4g1
176.49
209.25
209.25
533.50
533,50
34:880.88
34,380.88
91.03
91.03
20,000.00
20,000.00
525.00
525.00
17, 623.00
17,523.00
1,306.00
1,306,00
99.00
99.00
5.833.34
5,833.3.4
194.84
Page:1
vchlist
04/2412018 9:15:41AM
Voucher List
Spokane Valley
Page:~
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept DescriptionfAccount Amount
44473 412412018 000038 000038 WASTE MANAGEMENT OF SPOKAN (Continued). Total : 194.84
13 Vouchers for bank code : apbank Bank total : 81 ,548.06
13 Vouchers in this report Total vouchers : 81,548_06
I, the undersigned, da certify under penalty of perjury,
that the materials have been burnished. the services
rendered, or the tabor performed as described herein
and that the claim is just, due and en unpaid
obligation against the City of Spnkanrz %/allay, anri that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council t1lember Date
Page:
voh1ist
04126/2018 8:36:35AM
Voucher List
Spokane Valley
Page:
Bank code : pk-ref
Voucher Date Vendor
Invoice FundfDept Description/Account Amount
7582 4/2612018 006155 ALBERTS_ KRISTY PARKS REFUND 001.237.10.99 REISSUE COOL CAMP REFUND 205.00
Total : 205.00
7583 4/26/201; 00w7 c:i-n IRC1-I [)F Gt)DS PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.80
Total : 52,00
7,584 4126/2018 006462 COMMUNITY SECURITY COALITION PARKS REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: ORE/ 210.00
PARKS REFUND 001.237.10,99 DEPOSIT REFUND GREAT ROOM/E 150.00
Total : 360.00
7585 4126/2018 006542 DAHL, KALYN PARKS REFUND 001.237.11].99 DEPOSIT REFUND: ROOM 109 52.00
Total: 52,00
758E 4126/2018 005341 HOSSAIN, AWLAD PARKS REFUND 001.237.10.99 DEPOSIT REFUND: CANCELLATIOF 168.00
Total : 168.00
7587 4128/2018 004575 KERN, MARY PARKS REFUND 01,237,10,99 DEPOSIT REFUND TERRACE VIEV 52.00
Total: 52,00
7588 4/28/2018 006543 MELCHER, SOPHIA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/, 5O0.00
Total : 500.40
7589 4126.,20`.8 005735 V'SION MARKETING LLC PARKS REFUND 001237.10.99 DEPOSIT REFUND: CENTERPLACt 1,000.00
Total : 1,000.00
8 Vouchers for bank code : pk-ref
8 Vouchers in this report
Bank total : 2,389.00
Total vouchers : 2,389.00
Page:
vch[ist
04126/2018 12:27:2011F141
Voucher List
Spokane Valley
Page:? 4 -
Bank code : apbank
Voucher
Date Vendor
Invoice
44-474 4125/2018 000648 ABADAN REPROGRAPHICS
44475 4/26/2018 000150 ALLIED FIRE & SECURITY
44475 4/2512018 000135 APA
44477 4+2E/2018 004278 ARCHITECTS WEST INC
44478
Fund/Dept
Description/Account
Amount
88775 311.000,248,595 PRINT SERVICE
RIC 1044818
1 34254-1 84 1
1 8351 4-1 84 1
9534
4/2612018 003337 ARROW CONSTRUCTION SUPPLY INC 210279
4-4479 4+2612018 004231 BELSBY ENGINEERING
44480 4/26/2018 000815 BNSF RAILROAD CO
x' 81 412612018 006547 BONNER, LARRY
44482 4/26/2018 000904 BRANCH. CAROLBELLE
44483 4/26,'2418 001122 CAMERON-REILLY LLC
44484 4/2612018 000322 CE NTU RYL I N K
44486 4,x2612015 001888 COMCAST
18108
C1P 0259
PRE -LU -2018-0018
1ST PICTURE
PAY APP 6
APRIL 2018
Apr 18-May17 2018
Total :
001.033.000.518 DRAWER LOCKS_ ENGINEERING
Total:
001.040.043.558
001,040.043.555
MEMBERSHIP 2018: K KENDALL
MEMBERSHIP 2018: M PALANIUK
Total :
001.090.000.513 PROFESSIONAL SERVICES - CITY
1,233.91
1,233.91
19.26
19.26
338.00
369.00
707.00
2,327 00
Total : 2,327,00
101.042.000.542 CRACK SEAL
001.040.041.558 PROFESSIONAL SERVICES
303.000.259.595 CIP 0259 LICENSE TO INSTALL CC
Total
001.040.043.345 REFUND PRE -APPLICATION FOR 2
Total
001,015.016,518 "PICTURE IT" WELLNESS CAMPAIC
Total
303.303,141.595 0141 -CONSTRUCTION CONTRACT
Total :
001.090.040.518 CITY I FALL PHONES
Total:
Total :
Total
32,626.94
32, 626.94
2,062.50
2,062.50
13,206.00
13,206.00
250.00
250.00
10.00
10.00
2,369.32
2,369.32
238.54
238,54
001.090.000.518 INTERNET CITY HALL 106.17
Total : 105.17
Page:
vch Fist
0412612018 12:27:2O PM
Voucher List
Spokane Valley
Page:
Bank code : apban
Voucher
Date Vendor
Invoice
4-L486 4;26/2010 040603 CONTRACT DESIGN ASSOCIATES INC 42423
44487 4126/2018 000585 DEPT OF LICENSING
44488 4126/2018 000999 EASTERN WA ATTORNEY SVC INC
44489 4/2612018 000746 EMPLOYMENT SECURITY DEPT
44490 412812018 003274 EXCHANGE PUBLISHING LLC
44491 4/2612018 001447 FREE PRESS PUBLISHING INC
23201-0027578
113923
113924
113926
113930
000-217156-00-2
484790
484792
484793
485408
485409
485410
485411
485278
487003
487741
487742
487744
48438
48439
48440
48466
48524
48531
Fund/Dept Description/Account
001.013.099.515
001 040.041 543
001.013.015,515
001 013.015.515
001.013.015,515
001.013.015.515
502.502.00 0.517
303.000.264.595
303.000.258.595
303.303,142.595
303.000.264.595
303.000.258.595
303.303,142,595
303.303.166.5 95
303.303,166, 595
303.30 3.123.595
001,440.043.558
001.013.000, 513
001.040.043.558
303.303.142, 595
303.000.258.595
303.000.264.595
303,303.166,595
001.040.043.558
001.040.043.558
Amount
Y1423.AA48 -G1-
5,783.97
Total : 5,783.97
PROFESSIONAL ENGINEER LFCEN
Total:
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
Total
1ST QTR. 2018 UI TA"
ADVERTISING
ADVERTISING
ADVERTISING
ADVERTISING
ADVERTISING
ADVERTISING
ADVERTISING
ADVERTISING
ADVERTISING
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL. PUBLICATION
ADVERTISING
ADVERTISING
ADVERTISING
ADVERTISING
LEGAL PUBLICATION
LEGAL PUBLICATION
Total
Total:
Tel
116.00
116.00
67.50
45.00
60.00
100.00
272.50
5,315.28
5,315.28
70.31
$3.72
53.72
66.75
51.00
51,00
72.68
69.00
71.10
75.00
43.50
75.05
752.83
113.60
110.40
148.80
156.80
156.80
90.10
776.50
Page:
vchlist
04/26!2018 12:27:20PM
Voucher List
Spokane Valley
Page:
Bank code :
Voucher
apbank
Date Vendor
Invoice
44492 4125/2018 002975 FREEDOM SALES AND SUPPLY LLC
44493 412512018 000011 GREATER SPOKANE VALLEY
44494 412612018 006540 I»IAPPENY, BRYAN
44495 4126/2018 002043 HDR ENGINEERING INC
44496 4/2612018 001944 LANCER LTD
44497 4126120/18 003325 LEGAL BRIEFINGS FOR BUILDING
44498 4/26/2018 005037 MERIDIAN CONSTRUCTION INC
2018245
28277
EXPENSES
1200109193
0469044
15473391
PAY APP 21
44499 412612018 004850 NAVIA BENEFIT SOLU—IONS, 'IRA PLAN 10127683
44500 4/26/2018 000552 OFFICE DEPOT INC.
44501 412612018 000307 OFFICE OF THE STATE TREASURER
4-4502 412612018 004829 OSI HARDWARE
112354523001
117387384001
124543624001
124617402001
126079471001
926079537001
126095655001
128615075001
MA RC H 2018
INV-1JS14636
FtinWL ept
33' .040.043-558
001.011.000.511
001.040.043.558
314.000.223.5 95
001.34 0.043.558
001.040,043.558
312, 000.215.594
001.018,016,518
001.013.000.513
001,013,000.513
001.090.000.518
001.018.016.518
001.013, 015,515
009.013.01 5.515
001.018.016.51B
001.013.000.513
001.016.000.589
001.1390.000,518
13 es c ri pti on fAccou nt
Amount
FIRSTAID SUPPLIES
Total :
APRIL BUSINESS CONNECT/ONSIF
Total :
EXPENSE REIMBURSEMENT
Total :
0223 -PROJECT DEVELOPMENT
Total
BUSINESS CARDS/ENVELOPES
Tota/ :
RENEWAL LEGAL BRIEFINGS FOR
Total
0215 -CITY HALL CONSTRUCTION C
Total
FLEX SPENDING ADMINISTRATION
Total
OFFICE SUPPLIES: CITY MGR
SMALL TOOLSIMINOR EQUIP: CITY
SMALLTOOLSIMINOR EQUIP: GEN
OFFICE SUPPLIES: HR
OFFICE SUPPLIES: LEGAL
OFFICE SUPPLIES: LEGAL
OFFICE SUPPLIES: HP
OFFICE SUPPLIES: CITY MGR
Total;
STATE REMITTANCE
Total:
67.49
67.49
35.00
35.00
25.30
26.30
2,933.54
2,93154
583.08
583.08
99,49
99.49
5.383.13
6,383,13
368.00
338.00
380.79
357.95
2621
7.28
103.35
65.70
-7.28
-380.79
553.31
53, 439.30
53,439.30
PALO ALTO SFP 750.61
Page:
vch1ist
04126f2018 12: 2 7: 20 P M
Voucher List
Spokane Valley
Page:
Bonk code : ccbank
Voucher
Date Vendor
(1voice
44502 412672018 004829 004829 OSI HARDWARE
44503
44504
44505
44506
4126+20' 8 000031 ROYAL BUSINESS SYSTEMS
4;26/2013 002288 SARGENT ENGINEERS INC.
4/26!2018 003231 SHERWIN WILLIAMS COMPANY
4/2612018 006079 SHOCKEY PLANNING GROUP INC
(Continued)
IN80832
31572
5428-0
201 803013
44507 4126/2018 006488 SOUTHWEST SOLUTIONS GROUP INC 77952-1
44508 4125/2018 000308 SPOKANE CO PROSECUTINGATTr'
44509 4125/2018 000001 SPOKANE CO TREASURER
4-4510 4126/2018 000093 SPOKESMAN -REVIEW, THE
44511 4/26/2018 000085 STAPLES ADVANTAGE
44512 4/26/2018 005918 STRATA INC
MARCH 2018
110/00195
494172
3374646577
3374646578
3374646579
3374646586
3374646587
3374646589
3374646500
3374646593
SP180076-IN
Fund/Dept DescriptionTAccount
001.043.043.558
1 0 1.042.000.542
001,053.000.518
001.040.043.558
001.0113.000.594
001, 016, 000.589
101.042.000.542
303.000.201.5 95
001.040.043, 558
001.040.043, 558
001.040.043.558
001.040.043.558
001,040.043.558
001.040.043.558
001.040.043.558
001.033.000.518
309.000.237.595
Amount
APRIL 2018 COPIER COSTS
PROFESSIONAL SERVICES
SUPPLIES FOR CITY HALL
PROFESSIONAL SERVICES
Total
Total :
Tata( :
Total
Total :
SPACESAVER SHELVING FOR CLE
Totta! :
CRIME VICTIMS COMPENSATION F
Total :
MARCH 2018 ENGINEERING
ADVERTISING ACCT 42385
Total
Total:
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV
OFFICE SUPPLIES, COMM. DEV.
OFFICE SUPPLIES: COMM. DEV,
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
SUPPLIES; KITCHEN
Total :
750.51
1,401.12
1,401.12
597.14
597.14
91.88
91.88
137.50
137.50
6.747, 00
6,747.00
834.55
834.55
37,806.16
37,806.16
4,360.54
4,360.54
91.78
15.11
127.74
1.61
33.90
25,45
51.19
74.91
421.69
0237 -MATERIALS TESTING 1,547.50
Page:
vchlist
04126/2018 12:27:20PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
44512 42612018 005918 055818 STRATA INC (Continued) Total : 1,547.50
44513 4126/2018 0••020.32 THOMPSON; CHRIS EXPENSES 001,044,043,556 EXPENSE REIMBURSEMENT 13.25
Total : 13.25
44514 4126/2016 006474 TYPECRAFT INC 79012 001.01: _000.b1; BUSINESS MAILER 64.19
Total : 64.19
44515 4,26?2018 000140 WALT'S MAILING SEFRV10E LTD 60763 303.303.'123.595 POSTAGE SERVICES 524.11
Total: 524.11
42 Vouchers for bank code ; apbank Bank total ; 186,958,50
42 Vouchers in this report Total vouchers : 186,958.50
1, the undersigned. do certify under penalty of perfury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due arid an unpaid
obligation against kha City of Spokane Val".ey, and that
am authorized :a authenticate and certify said claire.
Finance Director Date
Council member reviewed:
Mayor Date
Council McTbe' Date
Page:
vchlist
05/01/2018 11:41: 27AM
Voucher List
Spokane Valley
Page:1
Bank code ; anbank
Voucher
Date Vendor
Invoice
44516 51112018 001668 ALDWORTH, CRAIG
4417
5/1 12018 001081 ALSCO
44518 5/112018 003076 AMSDEN, ERICA
44519 5/112018 006402 ARAMARK UNIFORM & CAREER
44520 5/1/2018 000148 BLUMENTHAL UNIFORMS & EQUIP
44521
44522
44523 5/1/2018
44524 5/1/2018
44525 5/1/2018
44525
5/1/2018 001169 CITY OF SPOKANE VALLEY
5/1/2018 001169 CITY OF SPOKANE VALLEY
000326 CONSOLIDATED IRRIGATION #19
006552 COURCHAINE, JAYN
000900 DEPT OF L & I
5/1/2018 002308 FINKE, MELISSA
Expenses
LS PO 20258 32
LSPO2031048
Expenses
1990;59719
1990070012
009410246
009410248
009474774
009483993
009551249
April 2018
April 2018
6419.13
BLD -2015-2415
225880
April 2018
Fund/Dept
001.040.041, 543
001, 016,016.521
001.016.016.521
001.040.041.543
001.076.305.575
001.076.305.575
001.016.006.521
001.016.000.521
001.016.000.521
001.016.000.521
001.016.000.521
001.040,043.65a
001.076.305,575
309.006.237.595
001.046.043.322
001.076,305.575
Description/Account
Amount
EXPENSE REIMBURSEMENT
Total :
PRECINCT FLOOR MAT SERVICE
PRECINCT FLOOR MAT SERVICE
Total :
EXPENSE REri1BURSEMENT
Total :
SUPPLIES FOR CENTERPLACE
SUPPLIES FOR CENTERPLACE
Total
UNIFORM SERVICES FOR POLICE
UNIFORM SERVICES FOR POLICE
UNIFORM SERVICES FOR POLICE
UNIFORM SERVICES FOR POLICE
UNIFORM SERVICES FOR POLICE
Total;
PETTY CASH: 16624, 16928 29
Total:
PETTY CASH PARKS: 15354
Total :
UTILITIES: APPLEWAY TRAIL
Total :
PERMIT REFUND: BLD -2015-2415
Total
ELEVATOR OPERATING CERTIFIC/
Total :
87.00
87.00
24,12
24.12
48.24
4-4.18
44.18
544.95
540.95
1,081.90
21.76
26,32
15.23
26.32
6,53
96.18
14,84
14.84
9.75
9.75
18.59
18.59
12.00
12.00
129.00
129.00
001,076,301.571 INSTRUCTOR PMT 2.632.50
Page:
vchlist
05/01/2018 11;41;27AM
Voucher List
Spokane Valley
Page! l7
Bank code : apbanic
Voucher
Date Vendor
Invoice
44528 5/1/2018 002308 FINKE, MELISSA
44527 5/112018 002712 GTFX INC.
44528 5/1/2018 004125 IBEX FLOORING LLC
44529 5/112018 001635 ISS FACILITY EVENT SERVICES
44530 5/1/2018 000012 JOURNAL OF BUSINESS
4453'1 5/112018 008551 ItRAKENBERG, PAUL
44532 5/112318 004926 LE CATERING CO
44533 5/112318 001002 M & L SUPPLY CO INC
44534 5/1/2018 000132 MODERN ELECTRIC WATER CO
44535 5/1/2018 000132 MODERN ELECTRIC WATER CO
(Continued)
AprrI 2018
Apr°I 2018
44995
44F
1278161
/1278152
1278163
1278247
1278252
1278253
INV00307024
BLD -2018-1140
E00713
3100340160.001
April 2015
19469386
19469835
Fund/Dept
001.076.301.571
001.076.301.571
041.076.305.575
441.016.000.521
001, 076, 305.575
1341 076 305.575
001 076.305.575
001 070 305.575
001.076,345.575
001.076.305.575
001.076.305.575
001.040.443.322
001.076.305.575
001.076.305.575
101 042.000 542
309, 000227.595
309.000.227.595
Description/Account
Amount
INSTRUCTOR PAYMENT
INSTRUCTOR PAYMENT
Total
SERVICE GREASE TRAP AND SUM
Total :
CARPET TILE INSTALLATION: ION: PRE(
Total :
EVENT SVCS AT CENTERPLACE
EVENT SVCS AT CENTERPLACE
EVENT SVCS AT CENTERPLACE
MARCH 2018 MONTHLY CLEANING
EVENT SVCS AT CENTERPLACE
EVENT SVCS AT CENTERPLACE
Total :
ADVERTISING FOR CENTERPLACE
2,205.00
65.25
4,902.75
16.4.29
164.20
2,510.25
2,510.25
21.07
21.07
31.61
7,849,60
42.14
15.80
7,981.29
1,170.00
Total : 1,17 0.00
PERMIT REFUND: BLD -2018-1140
Total
E00713: INLAND EMPIRE GARDENI
Total
SUPPLIES FOR CENTERPLACE
Total
UTILITIES: CPW APRIL 2018
Total
UTILITIES: APPLEWAY TRAIL
UTILITIES: APPLEWAY TRAIL
Tata)
52.00
52.00
234.48
204.48
43.89
43.89
11.227 70
11,227, 70
48.51
37.26
85.77
Page:
vch4Est
0 5/0112 018 11: 41: 27A M
Voucher List Page:
Spokane Valley
Bank code : atbank
Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount
44536 511/2018 000324 SPOKANE CO WATER DIST #3 April 2018 402.402.000.531 WATER CHARGES FOR APRIL 201E 2117.73
Total : 217.73
44537 51112018 000420 SPOKANE REGIONAL HEALTH DST EPH-INV-100031084 33'.076.301.571 WR-:VA'VER REQUEST DOG WM.+ 195.00
Total : 195.00
44538 5/1/2018 000404 SPOKANE VALLEY HERITAGE MUSEUM April 2018 105.000.000.557 2018 LODGING G TAX GRANT REIT IB 431.76
Total : 431.76
44539 511!2018 003532 STERICYCLE COMMUNICATEON SOLUT 8010778939 001.076,305.575 ANSWERING SERVICE FOR CENT€ 39.44
Total : 39.44
44540 5;112018 001472 TESTAMERECALABORATORIES 59108490 001,078,300,576 J8326-1 MONTHLY DRINKING WATE 29.50
Total : 29.50
44541 5+1!20'8 000167 VERA WATER & ROWER 005338-007 309.000.227.595 UTILITIES: APPLEWAYTRAIL 52.00
028004-000 309.000227.595 UTILITIES: APPLEWAY TRAIL 20.38
April 2018 101.042.000.542 UTILITIES_ AFFIL 2018 3,648.21
Total ; 3.720,59
44542 51112018 000066 WCP SOLUTIONS 10598636 001.076.305.575 SUPPLIES FOR CENTERPLACE 417.79
Total : 417.79
27 Vouchers for bank code : apbarik Bank total : 34.935,89
27 Vouchers in this report Total vouchers : 34.935,89
Page;
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 8, 2018 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending April 30, 2018
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees Council Total
Gross: $ 273,476.31 $ 5,475.00 $ 278,951.31
Benefits: $ 170,218.51 $ 10,361.93 $ 180,580.44
Total payroll $ 443,694.82 $ 15,836.93 $ 459,531.75
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of
the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
Attendance:
Councilmembers
MINUTES
SPOKANE VALLEY COUNCIL MEETING
STUDY SESSION
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
April 17, 2018
Staff
Rod Higgins, Mayor
Pam Haley, Deputy Mayor
Brandi Peetz, Councilmember
Linda Thompson, Councilmember
Ben Wick, Councilmember
Sam Wood, Councilmember
Absent:
Arne Woodard, Councilmember
John Hohman Deputy City Manager
Cary Driskell, City Attorney
Erik Lamb, Deputy City Attorney
Chelsie Taylor, Finance Director
Mike Stone, Parks & Rec Director
Mark Werner, Police Chief
Bill Helbig, City Engineer
Chad Phillips, Stormwater Engineer
Gloria Mantz, Engineering Manager
Henry Allen, Senior Engineer
Morgan Koudelka, Sr. Admin Analyst
Rob Lochmiller, Project Manager
Christine Bainbridge, City Clerk
Mayor Higgins called the meeting to order at 6:00 p.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except
Councilmember Woodard. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to
excuse Councilmember Woodard from the meeting.
ACTION ITEMS:
1. Motion Consideration: Bid Award, 8th Ave. Sidewalk, Thierman to Dickey— Erica Amsden, Gloria Mantz
It was moved by Deputy Mayor Haley and seconded to award the 8th Avenue Sidewalk Project, Dickey to
Thierman, CIP 0264 to Wm. Winkler Company in the amount of $402,507.75 and authorize the City
Manager to finalize and execute the construction contract. After a brief explanation of the project by Ms.
Mantz, Mayor Higgins invited public comments. No comments were offered. Vote by Acclamation: In
Favor: Unanimous. Opposed: None. Motion carried.
2. Motion Consideration: Bid Award, 32nd Ave Sidewalk — Rob Lochmiller, Gloria Mantz
It was moved by Deputy Mayor Haley and seconded to award the construction contract for the 32nd Avenue
Sidewalk Project, CIP 0258 to National Native American Construction, Inc., in the amount of $466, 016.61,
and authorize the City Manager to finalize and execute the contract. After a brief explanation of the project
by Mr. Lochmiller, Mayor Higgins invited public comments. No comments were offered. Vote by
Acclamation: In Favor: Unanimous. Opposed: None. Motion carried.
NON -ACTION ITEMS:
3. Waste Management Transition Report — Erik Lamb, and Tami Yager of Waste Management
Mr. Lamb mentioned that we have been under this new contract with Solid Waste Management for just
over two weeks as it became effective April 1; he said tonight we have representatives from Waste
Management to talk about the transition, including some new services, and the education process for their
customers; and he turned the floor over to Public Sector Manager Tami Yager, Senior District Manager
Jesse Granado, and Recycling Education Coordinator Steven Gimpel; who went through their PowerPoint
Council Study Session: 04-17-2018 Page 1 of 3
Approved by Council:
DRAFT
presentation explaining about some of their new services including the annual curbside cleanup and on-call
bulky waste; the battle against contamination concerning recycling markets; and the various ways
customers can contact them. Mr. Lamb concluded by stating that we also have additional reporting
requirements and the plan will be updated in 2021. Council thanked everyone for their information.
4. Legislative Update: Service Animals — Erik Lamb
Deputy City Attorney Lamb gave a brief overview of some of the legislative amendments concerning
service animals, and explained about the changes in the Substitute House Bill which will bring the WLAD
(Washington Law Against Disabilities) chapter in line with the definition of service animal under the
Federal ADA, so that only dogs and in certain instances, miniature horses would fall within that definition;
said that this also provides for a civil infraction with a penalty up to $500,00 for a person to misrepresent
an animal as a service animal; said the inquiry into determining if an animal is a service animal is still
limited to two questions, and one cannot ask about the person's disability or ask the animal to perform a
task; additionally he said there is no requirement for certification, licensing, vests, documentation, patches,
evidence or other proof of such training. Mr. Lamb noted the changes become effective January 1, 2019.
5. Storm Drain Cleaning Program — Chad Phillips, Bill Helbig
City Engineer Helbig introduced Mr. Chad Phillips, one of our engineers, who has been with the City now
for almost three years. Mr. Phillips explained about the City's storm drain history, including what it is, how
it is administered and changed over the years including before and after acquiring our decant facility; he
explained that this project was put out for bid, and we received two, with AAA Sweeping as the lowest
bidder. After brief Council discussion about some of the aspects of vactoring, there was Council consensus
to move this forward as proposed for a motion for next week.
6. Broadway/Argonne Mullan Concrete Intersection — Gloria Mantz, Rob Lochmiller
After Project Manager Lochmiller went over the background of this project as noted in the Request for
Council Action form, Councilmember Peetz mentioned she is anxious for the project, however, she hopes
it will not be going on during rush hour traffic. Mr. Lochmiller said they looked at the hourly volumes of
traffic and there are some peak morning and evening times on Argonne where the volumes get close to
1,000 vehicles per hour, so hopefully the area will be able to handle it. There was consensus from Council
to move this forward to the April 24 meeting for a motion consideration.
7. Advance Agenda — Mayor Higgins
Councilmember Thompson said she would like members from the Valley Youth Voices to be added to the
May 22 meeting so they can give an update of their ideas and activities. There were no objections.
8. Council Check In — Mayor Higgins
Councilmember Thompson said she read a book this morning as part of the Washington State Media
Literacy Week and also part of Financial Literacy Month; said she was with some of the 5th graders at
Adams Elementary school and it was a fun event.
9. Deputy City Manager Comments — John Hohman
Mr. Hohman mentioned two upcoming traffic scoping meetings, one for a project within the City, and the
other just outside our city limits; said the traffic scoping meeting is set at CenterPlace for Wednesday, April
25 from 5 to 6 pm for the project inside the City, a multi -family residential project at the Elks Lodge at
Pines; he said the proposed project applied for is to put 322 multiple residential units on 12.49 acres, and
that staff will then examine whether the density fits the underlying zoning; and the same location the same
night, from 6:30 to 7:30 p.m. is a traffic scoping meeting for a project just outside our City limits at Adams
and 28th, which is a planned residential unit development in the County, which is not a city project, which
proposes adding 84 single family residential lots on less than ten acres and said there will be some traffic
Council Study Session: 04-17-2018 Page 2 of 3
Approved by Council:
DRAFT
impacts to the City, he said City staff will be attending both of those meetings, and he will send Council an
e-mail with the meeting details.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 7:23 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Council Study Session: 04-17-2018 Page 3 of 3
Approved by Council:
DRAFT
MINUTES
City of Spokane Valley
City Council Regular Meeting
Formal Meeting Format
Tuesday, April 24, 2018
Deputy Mayor Haley called the meeting to order at 6:00 p.m.
Attendance:
Pam Haley, Deputy Mayor
Linda Thompson, Councilmember
Ben Wick, Councilmember
Sam Wood, Councilmember
Arne Woodard, Councilmember
ABSENT:
Rod Higgins, Mayor
Brandi Peetz, Councilmember
Staff.
Mark Calhoun, City Manager
John Hohman, Deputy City Manager
Cary Driskell, City Attorney
Erik Lamb, Deputy City Attorney
Chelsie Taylor, Finance Director
Mike Stone, Parks & Rec Director
Bill Helbig, City Engineer
Mark Werner, Police Chief
Colin Quinn -Hurst, Sr. Transportation Planner
Lesli Brassfield, Eco. Development Specialist
Mike Basinger, Eco. Development Manager
Christine Bainbridge, City Clerk
INVOCATION: Filling in for Pastor Sid Johnson, Pastor Bob Blum gave the invocation.
PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance.
ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Mayor
Higgins and Councilmember Peetz. It was moved by Councilmember Wood, seconded and unanimously
agreed to excuse Mayor Higgins and Councilmember Peetz.
APPROVAL OF AGENDA It was moved by Councilmember Woodard, seconded and unanimously
agreed to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS
Councilmember Wood: said he attended an STA Board meeting where they discussed a small starts grant
they applied for of $54 million in connection with the Spokane Center City line, which would be a route to
run straight through Spokane and include about 21 stations; said the total cost is $73 million and it looks
like they have a good chance to get the grant.
Councilmember Woodard; said he attended the Chamber's business connection breakfast presentation by a
13 -year old and a senior in high school who both started their own business; said the 13 -year old from Post
Falls, developed an "Ability App" to help improve the lives of those with disabilities by giving them
resources to make informed decisions; said both boys were incredible and very articulate.
Councilmember Thompson: said she attended the Human Rights Task Force meeting where they discussed
how to determine how many hate crimes we have had in our region; she said it is very difficult to calculate;
said the Health District put on a health information assessment to look at laws and policies that affect our
community; said she also attended a Youth Rally with students of Central and U High, that the rally was
for non-violence and it was very well done, well planned and had excellent speakers; said there were some
protestors and the rally coordinators and protestors came together and talked; she said it was impressive.
Minutes Regular Council Meeting: 04-24-2018 Page 1 of 4
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Councilmember Wick: reported that he attended Hallett's' Market 40th Anniversary; and said he was invited
to be a part of the Felts Field Stakeholders Advisory meeting.
Deputy Mayor Haley: reported that she also attended the STA Board meeting concerning the Central City
Line, and that it does appear they will get the grant and will have money to operate it as all the Counties
voted in favor of the project; said she also attended Hallett's anniversary and it was a lot of fun.
MAYOR'S REPORT n/a
PROCLAMATION: Honoring Central Valley Girls' Basketball Team
After Deputy Mayor Haley read the proclamation, she presented Coach Freddie Rehkow with a key to the
City, and the proclamation; and City Clerk Bainbridge gave each player present a copy of the proclamation
and a City pin. Council, staff and the audience congratulated the coach and the team, and Coach Rehkow
extended his thanks for the recognition.
PUBLIC COMMENTS: After Deputy Mayor Haley explained the process, she invited general public
comments.
Michael Benson, Spokane Valley: spoke of his concern with the UP rail line; said the train constantly blocks
Orchard Elementary School crossings during school hours; said he called UP several times; said the horn
they blow is very loud and they blow it at various times throughout the night; said kids climb under the
train to get to school; he asked if the City could consider Park Road for a silent crossing at least during the
evening hours.
Margaret Asbell, Spokane Valley: said she has been a resident since 2005; and she has been having trouble
with the tenant who lives on the property in front of her house; said there have been wild parties, loud
music, and the tenant and visitors block her driveway; said there have been nails in her driveway and bricks
in front of her house, and boulders in front of her truck; said they trespass and she has made numerous calls
to the City's Code Enforcement, to Crime Check, and to the Fire Department to little or no avail; said she
has also contacted SCOPE about a cargo container in front of her house which has been there for twelve
weeks today; said the neighbor refuses to stay off her property and continues to trespass.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on April 24, 2018 Request for Council Action Form, Total: $2,435,706.27
b. Approval of Payroll for Pay Period Ending April 15, 2018: $321,065.84
c. Approval of April 10, 2018 Council Meeting Minutes, Formal Meeting Format
It was moved by Councilmember Woodard, seconded and unanimously agreed to approve the Consent
Agenda.
NEW BUSINESS:
2. Motion Consideration: License Agreement, Spokane Airport Board (Dora Road)— Cary Driskell
It was moved by Councilmember Woodard and seconded to authorize the City Manager to finalize and
execute the License Agreement with the Spokane Airport Board relating to a portion of Dora Road adjacent
to Felts Field. After City Attorney Driskell gave a brief explanation of the purpose of the license agreement,
as noted in his Request for Council Action form, Deputy Mayor Haley invited public comment. No
comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried.
3. Motion Consideration: Storm Drain Cleaning (Vactoring) Bid Award — Chad Phillips, Bill Helbig
It was moved by Councilmember Woodard and seconded to award the 2018 Storm Drain cleaning service
contract to AAA Sweeping, LLC in an amount not to exceed $202, 587.50 and authorize the City Manager
to finalize and execute the contract. City Engineer Helbig briefly went over the background of this bid
Minutes Regular Council Meeting: 04-24-2018 Page 2 of 4
Approved by Council:
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award, after which Deputy Mayor Haley invited public comment. No comments were offered. Vote by
Acclamation: In Favor: Unanimous. Opposed: None. Motion carried.
4. Motion Consideration: Broadway Argonne Mullan Concrete Intersection Bid Award — Gloria Mantz,
Rob Lochmiller
It was moved by Councilmember Woodard and seconded to award the construction contract for the
Broadway Argonne Mullan Intersection Project, CIP 0142 to ACME Concrete Paving, Inc., in the amount
of $1,699,437.25 plus applicable sales tax, and authorize the City Manager to finalize and execute the
contract, dependent on Transportation Improvement Board's authorization. City Engineer Helbig gave a
brief explanation of this project, after which Deputy Mayor Haley invited public comment. No comments
were offered. Councilmember Wick asked about this motion including that this is dependent on the
Transportation Improvement Board's authorization, and Mr. Helbig said it is a matter of process, as they
would have to concur with the award. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion
carried.
PUBLIC COMMENTS: After Deputy Mayor Haley explained the process, she invited public comment.
Mr. Bob Blum, Spokane Valley: he extended kudos to City staff; said he had a problem with standing water
in front of his and his neighbor's home and staff installed some porous concrete; said it worked well for
two or three years, and City staff checked it several times; but recently the area has started puddling again;
said he knows this is being studied and he assumes that pine needles have gotten into the system; and he
commended staff for being conscientious and doing a good job on that project.
ADMINISTRATIVE REPORTS
5. AARP Community Challenge Grant — Colin Quinn -Hurst
Mr. Quinn -Hurst explained about the opportunity for this grant, which if awarded, would fund the purchase
and placement of benches for the Appleway Trail; he mentioned the applications are due by May 16, 2018,
that all projects must be completed by November 5, 2018, and he seeks Council consensus to submit the
grant application. Councilmember Thompson mentioned the Network of Age -Friendly Communities which
is briefly mentioned in the packet material, and she noted that Puyallup and Seattle are the only cities so far
in Washington that are participating, and she would like to have staff take a look at that; said even though
this is AARP, it is for all ages. Mr. Quinn -Hurst said he would look into it. Councilmember Woodard said
he has some suggestions at some point for Parks & Recreation Director Stone; and agreed more benches
are needed on the trail. There was Council consensus to move this forward.
6. 2018 Marketing Consultant Selection — Lesli Brassfield, Mike Basinger
Mr. Basinger and Ms. Brassfield talked about the 2018 Marketing Consultant Selection process, and gave
an overview of the process leading to this selection, as well as some information about the five-year
marketing strategy, and some of the key services to be provided by KREM, which is the selected consultant
company. There was some discussion about the use of KREM and Mr. Basinger explained that the company
showed staff that they are a service marketing company, which includes print, digital, and websites, and
that they are very good in digital; said they have a large parent company and they can leverage that
especially for the digital campaign; he said as part of the selection process, references were checked and
they came back stating that KREM could offer all those services; he also noted they have a third party
independent buyer for television services, and that staff was comfortable with that response. There was also
some discussion about the contract price and that while it is slightly higher than last year, it is less than our
first year where we started with $200,000. Councilmember Thompson asked about marketing to our own
community so businesses coming in would be more inclined to stay in Spokane Valley instead of going to
downtown Spokane. Mr. Basinger explained that they will be doing more with the Economic Development
website to try to offer the services the people need; said we want to keep businesses here and will offer
them that extra assistance they need to stay here; as an example, we might be helping people with their
business plan. In closing, Mr. Basinger said that when we welcome businesses, we send them an e-mail,
Minutes Regular Council Meeting: 04-24-2018 Page 3 of 4
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packed with resources they can click on; and he noted that small business week is coming up soon and we
will be sending out an e-mail.
7. Quarterly Police Department Report — Chief Werner
Police Chief Werner went over the highlights of his report, including statistics on the SCOPE efforts, patrol
and citizen calls and incidents; he mentioned the average patrol staffing per shift; said there are ten deputies
currently at the Academy, with three attending the pre -academy and four in a training car; mentioned the
case load and outcome of the Spokane Valley Investigative Unit, including number of arrests, charges,
search warrants, and amount of stolen property; and he ended by showing a picture of the new police
vehicle. Councilmember Wood asked Chief Werner how many total cases were investigated in 2017 and
Chief Werner said he would have to look up that information. Councilmember Wick asked how many
positions there are in our City, and Chief Werner replied there are eleven positions; said typically the most
retirements occur prior to June 30, and there are five coming up this year.
8. Advance Agenda — Mayor Higgins
Councilmember Thompson asked about the status of having a report on the universal addresses, and Mr.
Calhoun said that Mr. Hohman has been working with the Police and Fire Chiefs, and there is some work
to do prior to putting that on a specific agenda. Councilmember Wick asked about the potential property
donation and City Attorney Driskell replied that he and Parks and Recreation Director Stone are working
on that and it is progressing. Councilmember Woodard asked whether we have a contact at the UP to
register complaints. Mr. Driskell said there is a process, but he doesn't recall the details; said we have
attempted to work with people at the UP and BNSF, and that we have limited ability to impact what they
do because they are almost exclusively regulated by the federal government; and he suggested the person
speaking to that tonight, leave his contact information with the City Clerk.
INFORMATION ONLY
The (9) Department Reports, and (10) Customer Service Survey Quarterly Report were for information
only and were not reported or discussed.
CITY MANAGER COMMENTS
City Manager Calhoun mentioned that he was recently made aware that the U.S. Department of
Transportation has announced their BUILD program to replace the TIGER grant program; issuing an
opportunity to grant $1.5 billion through "Better Utilizing Investments to Leverage Development
discretionary grant; and said we plan to submit an application for the Pines Grade Separation project, and
that this will come back before Council. Mr. Calhoun also noted that our Parks & Recreation Director Mike
Stone was approached by the Parks Foundation about a program they'd like to sponsor which funding would
provide for free open swim days at each pool on specific days not yet determined, and free swimming
lessons; said this would be once a week through the summer and once all the details are known, we will put
the information on our website and on the Parks and Recreation calendar.
It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting
adjourned at 7:09 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Minutes Regular Council Meeting: 04-24-2018 Page 4 of 4
Approved by Council:
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Attendance:
Councilmembers
MINUTES
SPOKANE VALLEY COUNCIL MEETING
STUDY SESSION
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
May 1, 2018
Staff
Rod Higgins, Mayor
Pam Haley, Deputy Mayor
Brandi Peetz, Councilmember
Linda Thompson, Councilmember
Ben Wick, Councilmember
Sam Wood, Councilmember
Arne Woodard, Councilmember
Mark Calhoun, City Manager
Chelsie Taylor, Finance Director
Mike Stone, Parks & Rec Director
Bill Helbig, City Engineer
Gloria Mantz, Engineering Manager
Craig Aldworth, Project Engineer
Mark Werner, Police Chief
Christine Bainbridge, City Clerk
Mayor Higgins called the meeting to order at 6:00 p.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
Proclamation: National Small Business Week
Mayor Higgins announced that tonight's proclamation honors and recognizes National Small Business
Week; and after he read the proclamation, it was received with thanks and appreciation from Ms. Erica
Young, representing the Greater Spokane Valley Chamber of Commerce.
ACTION ITEMS:
1. Motion Consideration: Bid Award, Pines/Grace Intersection Safety Project — Craig Aldworth, Gloria
Mantz
It was moved by Deputy Mayor Haley and seconded to award the Pines Road (SR 27) and Grace Avenue
Intersection Safety Project, CIP 00166 to Award Construction, Inc., in the amount of $608,893.50 and
authorize the City Manager to finalize and execute the construction contract. Ms. Mantz explained about
the project as noted in her Request for Council Action form; she explained that this is safety project includes
adding left -turn lanes on the north and south side of the intersection of Pines and Grace; said part of the
project will be improving the site distance at the west side of the intersection; that they will also be providing
stormwater improvements; and she pointed out that this is not a pavement preservation project as WSDOT
is in charge of the maintenance of the pavement there. Ms. Mantz said two bids were received and both
were above the engineer's estimate, with the lowest bid exceeding the engineer's estimate by $90,000; she
said this project includes a lot of miscellaneous items, and that along with the economy, she feels explains
why the higher bids. Ms. Mantz also noted there are a few incorrect sentences in that first paragraph of the
RCA; that we got a grant from the Highway Safety Improvement program and not the TIB; that one of the
sentences indicates there hasn't been much progress on this until 2016 but she said the grant was awarded
in 2012 and staff began working on the project in 2013; she also noted that in 2014 part of the grant
application was to improve the site distance at the west side of the intersection. Mayor Higgins invited
public comment; no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None.
Motion carried.
Council Study Session: 05-01-2018 Page 1 of 3
Approved by Council:
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NON -ACTION ITEMS:
2. Opioid Epidemic — Dr. Lutz, Spokane Regional Health District
In response to a request from Council, Dr. Lutz, Spokane Regional Health District Health Officer, gave an
overview of the current opioid crisis. Dr. Lutz stated that the definition of public health is what we do
collectively as a society to assure opportunities for people to be healthy. He gave some facts concerning the
number of drug overdoses and of those, the number which were opioid -related; said that in 2016, 97 million
people used opioid pain medications, and 2.1 million misused them for the first time; 11.5 million over the
age of 12 misused, which he said led to a 40 times increased risk for transition to heroin; and that about 214
million prescriptions were written, which equates to 66.5 per 100 people. He talked about the waves of the
rise in opioid overdose death, which had a dramatic rise in 2010, followed by another in 2013; he also
mentioned death of despair and said that unintentional injury is the third leading cause of mortality; and
that the highest rates are between ages 25-54. Dr. Lutz also mentioned there are resources available
including the CDC (Center for Disease Control) opioid prescription guidelines; the 2017 Washington State
Opioid Response Plan, and recently passed legislation House Bill 1427. Council thanked Dr. Lutz for his
informative presentation.
3. Mission Avenue Improvement Project — Craig Aldworth, Gloria Mantz
Ms. Mantz said that staff will be seeking Council consensus to bring this forward for a motion for a bid
award. Via their PowerPoint, Mr. Aldworth explained about the project and its history, and showed a
depiction of a typical road section; said this project will also necessitate the closing of Mission Avenue
between Flora and Barker during the construction. As Mr. Aldworth was discussing stormwater swales,
Councilmember Woodard said he heard from some people that when staff is looking for locations for those
signs, instead of putting them in someone's front yard, the suggestion is to get them next to people's
driveways or on the property lines where they are shared. Mr. Aldworth said the signs will be placed
between the planter strips and be maintained by the City. Mr. Aldworth said the bid opening for this project
is this Friday and based on his conversations with some of the construction companies, we are likely to
have two to four bidders; said he is concerned, however, about this project as it includes two miles of
sidewalk and curbing, which is a lot of flat work and flat work prices have risen dramatically this year. Mr.
Calhoun said if the bids come in too high, staff will work through that and plan to come to Council with
options. In response to a question about the road closure, Mr. Aldworth said the road will be closed on
Mission and Flora for about 90 days, or mid-June to the end of October, and that the neighborhood is aware
of that closure. Councilmember Thompson said there were some questions at the November meeting about
lighting, and Mr. Aldworth said there will be decorative acorn -type lights at the four corners at Mission and
Long; that some neighbors wanted no lights and others wanted more, so hopefully this will be a good
compromise as the lights will be provided, but they are not large. There was council consensus to move
forward for a motion consideration to award the bid at the May 15 meeting.
4. Community Member Recognition — Mark Calhoun
City Manager Calhoun explained that this item is in response to a request to discuss a recognition program
to recognize individuals in the community for their commendable work. There was discussion among
Councilmembers concerning the process, including at what frequency this would occur (quarterly, annually,
or as needed); whether it would be a key, a proclamation, a certificate of appreciation, or any combination,
and if the appointment would be made by Council as a whole, or similar to the process used when the Mayor
makes a committee appointment, which is by his recommendation, with concurrence by Council.
Councilmembers agreed that giving a key to the City should be more of a momentous occasion compared
to a certificate or proclamation, but that a key and a certificate or proclamation could be given
simultaneously depending on the circumstance.
It was ultimately decided that this would be done on more of an "as needed" basis; that all recommendations
would be kept in a pool for selection, so if one person wasn't chosen the first time they were not eliminated
from further consideration; that we will solicit recommendations from the public and that staff and Council
Council Study Session: 05-01-2018 Page 2 of 3
Approved by Council:
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are excluded from being nominated, but are not excluded from making a recommendation; and that the
selection process will be similar to the process in mayoral committee appointments. Mr. Calhoun said staff
will refine the process and when ready, will issue a media release, and said the information will also be
placed on our website, and that we would give the occasional "tweet" about this program.
5. Advance Agenda — Mayor Higgins
Councilmember Woodard said he received a letter from Mr. Patrick Stretch, who works for Spokane
Housing, and of the Continuation of Care board; that Mr. Stretch approached Mr. Woodard about a process
for an at -large Councilperson for this consortium, to have voting power; said there is a lot of money going
into that organization and we should have some say on how it is used. There was Council concurrence to
have a future administrative report on this topic.
Councilmember Thompson mentioned that the City of Spokane passed an ordinance about requiring
personal flotation devises on the Spokane River; and Councilmember Wood added that the Sheriff's Office
requires that people on the river wear approved flotation devices.
6. Council Check-in — Mayor Higgins
There were no comments from Council.
7. City Manager Comments — Mark Calhoun
City Manager Calhoun reported that in March of 2018, we applied for grants through the FMSIB (Freight
Mobility Strategic Investment Board) to assist in funding for two projects; and that staff will be going to
Tacoma for an interview on each of those two projects; one is the Argonne Road Montgomery Concrete
Reconstruction project cost estimated at $5.8 million where we requested 20%; and the other is the Barker
Corridor Widening project, with an estimated cost of $8.4 million and that we are also seeking 20% in grant
funds; said we were invited to interview May 15, and that the final list will be the first of June. Mr. Calhoun
also noted that as mentioned during our February 15 workshop, the Appleway Trail Project is under -funded
on two trail sections: University to Balfour Park by under $900,000, which included $750,000 in grants;
and Evergreen to Sullivan by under $698,000; said there was Council consensus to allow staff to ask SRTC
(Spokane Regional Transportation Council) to divert the $750,000 grant to our Evergreen Sullivan Project
in order to make a contiguous trail, and last month SRTC approved the diversion of those funds.
Mr. Calhoun announced that Mayor Higgins' State of the City address will be held May 23 at CenterPlace,
with doors opening at 7:45 a.m., and the address starting at 8:00 a.m.; he mentioned that this is sponsored
by the Chamber of Commerce which will provide coffee. And lastly, Mr. Calhoun said that not as part of
next week's Council meeting, but immediately after that meeting is adjourned, we will have a Council
portrait here in Council chambers; and added that the photographer has asked that Council not wear clothing
that has a busy pattern.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 8:03 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Council Study Session: 05-01-2018 Page 3 of 3
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 8, 2018 Department Director Approval:
Check all that apply: nconsent n old business ® new business n public hearing
n information n admin. report n pending legislation n executive session
AGENDA TITLE: Mayoral Appointment: Reappointment of Lori Cook to the Spokane Hotel/Motel
Commission
GOVERNING LEGISLATION: RCW 35.101.040(2) and "Interlocal Cooperation Act Agreement for
Establishment of Spokane County Tourism Promotion Area" as well as Amendment 1 and 2.
PREVIOUS COUNCIL ACTION TAKEN: On February 10, 2004, Council approved the above-
mentioned Interlocal agreement. Amendment No. 1 to that Interlocal, which approved removal of the
December 31, 2008 sunset clause, was approved by Council December 11, 2007. Amendment No. 2
approved by Council August 25, 2009, amended the Special Assessments on operators of Lodging
Businesses changing levy rates in Zone A, B, and C to $2.00 per room per day.
BACKGROUND: The above -referenced interlocal established a `Tourism Promotion Area' which
includes the unincorporated area of Spokane County and the entire area within the corporate limits of
Spokane and Spokane Valley. That Agreement also establishes the Spokane Hotel and Motel Commission,
the purpose of which is to advise the Board of County Commissioners on the expenditures of Special
Assessment revenues by the Spokane County Tourism Promotion Area to fund tourism promotion in
Spokane County. Members of this Commission are selected by the Board of County Commissioners of
Spokane County, Spokane City Council, and Spokane Valley Council from a list of nominees prepared by
the Spokane Hotel and Motel Association. All nominees must be operators of lodging businesses or
employed by the operator of such a lodging business. Ex -officio members may participate in meeting
discussions but shall not have voting rights.
The Board of County Commissioners shall appoint two members and one ex -officio member to represent
the County; Spokane City shall appoint four members and one ex -officio member; and Spokane Valley
Council shall appoint two members and one ex -officio member. Member terms are for three years. Lori
Cook's term expires May 31, 2018. Notice of the opening was placed on the City's website, and ads were
placed in the Valley News Herald and the Exchange April 13, 20 and 27. The deadline to submit
applications was May 1, 2018. There were no applications other than from Ms. Cook. Mayor Higgins
recommends Ms. Cook's reappointment for another three-year term.
OPTIONS: Move to confirm the reappointment; do not confirm the reappointment; or take other action
deemed appropriate.
RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral re -appointment of Lori Cook
to the Spokane Hotel/Motel Commission for a three-year term beginning June 1, 2018.
BUDGET/FINANCIAL IMPACTS: n/a
COUNCIL/STAFF CONTACT: Mayor Higgins, Chris Bainbridge
ATTACHMENTS: Application for Commission Appointment; Letter of recommendation from the
Spokane Hotel/Motel Association
Siblane
40,001y.
Application Form for
Com mittees/Boards/Commisslons
Return Completed form to City Clerk at
City Hell, 1170?' E Sprague Ave. Suite f96
Spokane Valley, WA 99205
509-720-5102 phone; bras -6 -0194 fax
POSITION APPLYING FOR: _ .. 1 c rr-., rr� `s5 t o n
Applicant's name (please print)_ Lain ! 'c +'cD 1 ,
Applicant's Residence Address: / ' 1 C 14 i
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Home Phone' 5C - q ` 9 ( Work Phone: CeEI Phone:
Length of time continuously lived within Spokano Valley City Limits:
NOTE: You must be a resident of the City of Spokane Valley to participate on most boards, committees and commissions.
Gender: Female Mule 1=1 U.S- Citizen? -_- Wa. State Registered voter? '`larS
EMPLOYMENT HISTORY:
Present orlast rm.mploycr; tc+-, y -kc -c- twrw Q 1Joa`e_L{
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Position Held: ( rvi, Dates of Employment: LW, __
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Phone: -.3r -2=a-1. - 13nO
EDUCATIONAL BACKGROUND:
High School: &irer 1 i,^ i [ S iii)
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Diploma: YesNi)
Degree Earned:
Degree Earned:
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GOVERNMENT BOARDS, COMMITTEES, OR COMMISSIONS:
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CnmmitLee Name City/State
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What do you fed you can contribute to the co unity that may not be evident from information ady furnished?
Why do you fee
applying?
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Would your appointment to Om poeitiom create a conflict of interest or an appearance of a conflict of interest?
Signature
I r 'r 1
Today's Date
0001111.111141 Sro-kci c .
Mo-tel Ass o-c iAccao-tA
March 13, 2018
To Whom it May Concern:
It is recommended by the Spokane Hotel Motel Association that Lori Cook, General
Manager, Residence Inn by Marriott Spokane Valley be re -appointed as a Spokane
Hotel and Motel Commissioner representing the City of Spokane Valley for a term of 3
years_
Lori has been in hospitality for the balance of her professional career and is an
advocate for tourism and hospitality in our Region. She is an active member of our
association and vile be an asset to the County Board of Commissioners representing
the City of Spokane Valley,
The Spokane Hotel and Motel Commission advises the Board of County
Commissioners of Spokane County on the expenditure of Special Assessment
revenues by the Spokane County Tourism Promotion Area to fund tourism promotion in
Spokane County.��
Representing the Spokane Hotel, Motel Association
Its: Executive Director
Date: 3/13/2018
1560 N Cirque Lane, Liberty Lake, WA 99016
(509) 869-0619
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 8, 2018
Department Director Approval:
Check all that apply: ['consent ❑ old business
❑ information ® admin. report
AGENDA ITEM TITLE: City Hall Generator Options
GOVERNING LEGISLATION: None.
BACKGROUND & PREVIOUS COUNCIL ACTION TAKEN:
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
The design and construction of City Hall contemplated the future acquisition and installation of a
generator on the City Hall site to meet electrical service needs in the event the power supply
was interrupted. The site, as constructed, includes natural gas supply piping which terminates
in a location designed to accommodate a future concrete pad for generator support within the
fenced vehicle parking area located at the southwest corner of the building. The building, as
constructed, includes electrical system components which allow for the main level and server
room to be connected to a generator and served by uninterrupted back-up power. Generator
fuel options include diesel or natural gas. Generator power options include 250 KW for partial
building power up to 500 KW for whole -building power.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Staff is seeking Council direction as to whether we
should proceed with a generator option which provides back-up power for a portion of the
building, or a generator option which provides back-up power for the entire building. Staff is
also seeking Council direction as to whether a natural gas generator, a diesel -powered
generator, or a dual -fuel option is preferred.
BUDGET/FINANCIAL IMPACTS: Rough estimates range from $120,000 to $360,000
STAFF CONTACT: Jenny Nickerson, Assistant Building Official
ATTACHMENTS: PowerPoint
pokane
_Valley
May 8, 2018
City Hall Generator Options
Spokane
_Valley
Generator Options
■ Power main floor only
■ Main floor & all lighting
■ Full building power
-and-
■ Natural Gas -fueled
■ Diesel -fueled
■ Dual -fuel (NG & Diesel)
Spokane
Walley
Generator Power - main floor only option
• Full power to main floor and server room
• Elevator & vehicle gate included
• 250 Kilowatt generator
• Natural Gas (NG) or Diesel options available
• Dual -fuel option also available (diesel -fired with natural gas assist)
• Natural gas connection plumbed in vehicle cage
• No electrical modifications necessary
• 4-6 hours of downtime for system testing - after-hours
Spokane
Walley
Generator Power - main floor + lighting
• Power main floor + server room + all lighting
• Minimal power receptacles could be included
• 250 Kilowatt generator - Natural Gas, Diesel or dual -fuel
• Minimal electrical modifications necessary
• 1 day of downtime - could be weekend/after-hours
• Exterior lighting included
• HVAC could circulate up central stair
Spokane
_Valley
Generator Power - 250 KW
• 6 feet wide
• 15 feet long (NG/small fuel tank)
• 18 feet long (large fuel tank)
• 8 feet tall with fuel tank base
• Fuel tank base not shown
• 7 feet tall w/o fuel tank base
• Stack will extend higher
• Dual -fuel option is newly available
Picture shown may not represent actual configuration
Spokane
Walley
Generator Power - entire building option
• Full power to entire building
• Elevator & vehicle gate included
• 500 Kilowatt diesel generator
• Dual -fuel option available (diesel -fired, natural gas assist)
• 48-hour fuel tank built into generator enclosure
• Significant electrical modifications necessary
• 2-3 days of downtime minimum for elect. modifications
• Could be refueled in place for indefinite run-time
Spokane
Walley
Generator Power - 500 KW
• 7 feet wide
• 20 feet long
• 11 feet tall (incl. fuel tank base)
• Fuel tank base not shown
• Stack will extend higher
• Can be mounted to trailer for
portable/off-site use
• Dual -fuel option is newly available
Image shown may not reflect actual configuration
Spokane
_Valley
Generator Options —comparison
1st floor only; NG
1st floor only; Diesel
1st floor only; Dual -fuel
Main + lights; NG
Main + lights; Diesel
Main + lights; Dual -fuel
Full building; Diesel
Full building; Dual -fuel
Full building; Portable
$99, 500
$71,500
$141,500 (new item)
$99, 500
$71,500
$141,500 (new item)
$103,500
$143,500
$220,000-$260,000
$45, 000
$48, 000
$48, 000
$51,000
$54, 000
$54, 000
$100,000
$100,000
$97, 000
$144,500
$119,500
$189,500
$150,500
$125,500
$195,500
$203,500
$243,500
$357,000
Spokane
_Valley
SPRAGLE AVENUE
Questions?
f
Thank you for your time!
a
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 8, 2018
Check all that apply: ['consent ❑ old business
['information ® admin. report
Department Director Approval:
['new business ['public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Proposed 2018 Budget Amendment.
GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law
requires the Council to approve an ordinance that appropriates additional funds.
PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2018 Budget
when it was adopted on November 14, 2017.
BACKGROUND: Since the initial adoption of the 2018 Budget on November 14, 2017, a number
of events have transpired that necessitate a 2018 Budget amendment. The proposed budget
amendments include:
#001 - General Fund
Provide additional appropriations (expenditures) of $3,492,429 comprised of:
• $7,000 additional in filing and recording fees for the Office of the City Attorney due to an
increased ability to process code enforcement cases with the half-time attorney position that
was added in the 2018 Budget.
• Net $0 additional expenditures related to repurposing a vacant Senior Plans Examiner
position in the Building Division to an Engineering Technician II position in the Engineering
Division due to workflow needs.
• $490,000 to replenish the Winter Weather Reserve Fund #122 back to a fund balance of
$500,000. The City had $500,000 in winter weather response expenditures from Fund #122
during 2017.
• $2,995,429 transferred to Capital Reserve Fund #312 which represents the 2016 yearend
fund balance in excess of 50% of recurring expenditures.
#103 — Paths & Trails Fund
Expenditures are increased by $50,000 for a transfer out to the Parks Capital Projects Fund #309.
This transfer out in part pays for increased costs for the Sullivan to Corbin section of the Appleway
Trail which was discussed at the January 16, 2018 Council meeting.
#122 — Winter Weather Reserve Fund
Revenues are increased by $490,000 reflecting a transfer in from the General Fund #001 to
replenish the fund balance to $500,000 after having $500,000 in winter weather response
expenditures during 2017.
#309 — Parks Capital Proiects Fund
Revenues are increased by $50,000 due to a transfer in from the Paths & Trails Fund #103 for
the Sullivan to Corbin section of the Appleway Trail. Expenditures are increased by $233,000 due
to increased costs for the Sullivan to Corbin section of the Appleway Trail which was discussed
at the January 16, 2018 Council meeting.
#312 — Capital Reserve Fund
Revenues are increased due to a transfer of $2,995,429 from General Fund #001 which
represents the 2016 yearend fund balance in excess of 50% of recurring expenditures.
The 2018 Budget amendment reflects the changes noted above and will affect 5 funds resulting
in total revenue increases of $3,535,429 and expenditure increases of $3,775,429.
001 General Fund
103 Paths & Trails Fund
122 Winter Weather Reserve Fund
309 Parks Capital Projects Fund
312 Capital Reserve Fund
0 3,492,429
0 50,000
490,000 0
50,000 233,000
2,995,429 0
3,535,429 3,775,429
OPTIONS: Future options are to accept the proposed amendments in whole or in -part.
RECOMMENDED ACTION OR MOTION: Staff seek Council consensus to move forward with
amendments to the 2018 Budget as presented. If approved, we anticipate the following calendar
of events leading to Council approval of the amending ordinance.
• May 22, 2018 — Public hearing on the 2018 Budget Amendment.
• May 22, 2018 — First reading of Ordinance #18-xxx amending the 2018 Budget.
• May 29, 2018 — Second reading of Ordinance #18-xxx amending the 2018 Budget.
BUDGET/FINANCIAL IMPACTS: Once approved, this action amends the estimated revenues
and appropriations for the 2018 Budget that was adopted on November 14, 2017. There are
adequate funds available to pay for these amendments.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Fund level line -item detail of revenues and expenditures.
• Fund summaries for all funds affected by the proposed budget amendment.
Revenue
Expenditure
Fund
Fund
Increase
Increase
No.
Name
(Decrease)
(Decrease)
001 General Fund
103 Paths & Trails Fund
122 Winter Weather Reserve Fund
309 Parks Capital Projects Fund
312 Capital Reserve Fund
0 3,492,429
0 50,000
490,000 0
50,000 233,000
2,995,429 0
3,535,429 3,775,429
OPTIONS: Future options are to accept the proposed amendments in whole or in -part.
RECOMMENDED ACTION OR MOTION: Staff seek Council consensus to move forward with
amendments to the 2018 Budget as presented. If approved, we anticipate the following calendar
of events leading to Council approval of the amending ordinance.
• May 22, 2018 — Public hearing on the 2018 Budget Amendment.
• May 22, 2018 — First reading of Ordinance #18-xxx amending the 2018 Budget.
• May 29, 2018 — Second reading of Ordinance #18-xxx amending the 2018 Budget.
BUDGET/FINANCIAL IMPACTS: Once approved, this action amends the estimated revenues
and appropriations for the 2018 Budget that was adopted on November 14, 2017. There are
adequate funds available to pay for these amendments.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Fund level line -item detail of revenues and expenditures.
• Fund summaries for all funds affected by the proposed budget amendment.
P:\Finance\2018 Budget\Amendment #1\2018 05 08 Admin Report\2018 Amendment No 1 Detail v1 for RCA
CITY OF SPOKANE VALLEY, WA
2018 Budget -Amendment #1
Line Item Detail
5/8/2018
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
Amended
Budget
#001 - General Fund
Recurring Expenditures
Filing & Recording Fees
Salaries & Wages
Employee Benefits & Payroll Taxes
Salaries & Wages
Employee Benefits & Payroll Taxes
001.013.015.515.32.49.05
001.040.041.543.10.10.00
001.040.041.543.10.20.xx
001.040.043.558.50.10.00
001.040.043.558.50.20.xx
Nonrecurring expenditures
Transfer out - #122
Transfer out - #312
- Increase in filing fees due to increased code
enforcement activity
- Repurpose Senior Plans Examiner to
Engineering Tech II
- Repurpose Senior Plans Examiner to
Engineering Tech II
- Repurpose Senior Plans Examiner to
Engineering Tech II
- Repurpose Senior Plans Examiner to
Engineering Tech II
Total recurring expenditures
001.090.000.597.12.00.20 - Replenish Winter Weather Reserve
001.090.000.597.31.00.20 - 2016 #001 fund bal > 50%
#103 - Paths & Trails Fund
Expenditures
Transfer out - #309
Total nonrecurring expenditures
3,000
579,006
253,135
949,296
471,645
7,000 10,000
35,550 614,556
20,568 273,703
(35,550) 913,746
(20,568) 451,077
7,000
0 490,000
0 2,995,429
3,485,429
Total of all General Fund revenues
Total of all General Fund expenditures
0
3,492,429
103.103.000.597.30.00.90 - Appleway Trail - Sullivan to Corbin
#122 - Winter Weather Reserve Fund
Revenues
Transfer in - #001
122.122.000.397.00.10
Total expenditures
- Replenish Winter Weather Reserve
Total revenues
Page 1 of 2
0
50,000
50,000
490,000
2,995,429
50,000
0 490,000 490,000
490,000
P:\Finance\2018 Budget\Amendment #1\2018 05 08 Admin Report\2018 Amendment No 1 Detail v1 for RCA
CITY OF SPOKANE VALLEY, WA
2018 Budget -Amendment #1
Line Item Detail
5/8/2018
Account
Description
Account
Number
Description / Justification
Initial
Budget
Amendment
Amended
Budget
#309 - ParksCapital Projects Fund
Revenues
Transfer in - #103
309.000.237.397.10.30 - Appleway Trail - Sullivan to Corbin
Total revenues
0 50,000 50,000
50,000
Expenditures
Appleway Trail - Sullivan to Corbin 303.000.237.595.xx.xx.xx - Construction costs in excess of estimates 1,853,300 233,000 2,086,300
#312 - Capital Reserve Fund
Revenues
Transfer in - #001
Total expenditures
312.000.000.397.00.10 - 2016 #001 fund bal > 50%
Total revenues
Totals Across all Funds
233,000
0 2,995,429 2,995,429
2,995,429
Total revenues
Total expenditures
3,535,429
3,775,429
Page 2 of 2
P:\Finance\2018 Budget\Amendment #1\2018 05 08 Admin Report\Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA
2018 Budget Amendment
2018
As
Adopted
Proposed
Amendment
As
Amended
#001 - GENERAL FUND
RECURRING ACTIVITY
Revenues
Property Tax 11,796,100 0 11,796,100
Sales Tax 20,881,900 0 20,881,900
Sales Tax - Public Safety 967,800 0 967,800
Sales Tax - Criminal Justice 1,738,000 0 1,738,000
Gambling Tax and Leasehold Excise Tax 381,000 0 381,000
Franchise Fees/Business Registration 1,210,000 0 1,210,000
State Shared Revenues 2,109,600 0 2,109,600
Fines and Forfeitures/Public Safety 1,319,900 0 1,319,900
Community and Public Works 1,684,100 0 1,684,100
Recreation Program Revenues 633,300 0 633,300
Miscellaneous Department Revenue 1,000 0 1,000
Miscellaneous & Investment Interest 201,800 0 201,800
Transfers in - #101 (street admin) 39,700 0 39,700
Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000
Transfers in - #402 (storm admin) 13,400 0 13,400
Total Recurring Revenues 43,007,600 0 43,007,600
Expenditures
City Council 548,494 0 548,494
City Manager 956,245 0 956,245
City Attorney 594,752 7,000 601,752
Public Safety 25,464,251 0 25,464,251
Deputy City Manager 450,663 0 450,663
Finance / IT 1,339,064 0 1,339,064
Human Resources 275,387 0 275,387
City Hall Operations and Maintenance 306,043 0 306,043
Community & Public Works - Engineering 1,572,947 56,118 1,629,065
Community & Public Works - Economic Develop 970,642 0 970,642
Community & Public Works - Building & Planninc 2,265,677 (56,118) 2,209,559
Parks & Rec - Administration 301,083 0 301,083
Parks & Rec - Maintenance 893,700 0 893,700
Parks & Rec - Recreation 260,574 0 260,574
Parks & Rec - Aquatics 492,900 0 492,900
Parks & Rec - Senior Center 98,229 0 98,229
Parks & Rec - CenterPlace 910,468 0 910,468
General Government 1,261,610 0 1,261,610
Transfers out - #204 (LTGO debt service) 399,350 0 399,350
Transfers out - #309 (park capital projects) 160,000 0 160,000
Transfers out - #311 (pavement preservation) 962,700 0 962,700
Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 36,600
Transfers out - #502 (insurance premium) 370,000 0 370,000
Total Recurring Expenditures
Recurring Revenues Over (Under)
Recurring Expenditures
40, 891, 379 7,000 40, 898, 379
2,116,221 (7,000) 2,109,221
Page 1 of 4
5/8/2018
P:\Finance\2018 Budget\Amendment #1\2018 05 08 Admin Report\Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA
2018 Budget Amendment
#001 - GENERAL FUND - continued
NONRECURRING ACTIVITY
Revenues
Transfers in - #106 (solid waste repayment)
Total Nonrecurring Revenues
2018
As
Adopted
Proposed
Amendment
As
Amended
40,425
0 40,425
40,425
0 40,425
Expenditures
General Government - IT capital replacements 115,000 0 115,000
City Attorney (part-time attorney furniture) 4,809 0 4,809
Public Safety (full facility generator) 100,000 0 100,000
Deputy City Manager (Q -Alert software) 11,700 0 11,700
Parks & Rec (Flooring in Great Room & Dining Root-, 50,000 0 50,000
Parks & Rec (CP reseal two restroom floors) 3,000 0 3,000
Economic Development (retail recruitment) 50,000 0 50,000
Transfers out - #122 (replenish reserve) 0 490,000 490,000
Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 200,000
Transfers out - #309 (Browns Park lighting & path) 200,000 0 200,000
Transfers out - #312 (misc capital projects) 1,000,000 0 1,000,000
Transfers out - #312 ('16 fund bal > 50%) 0 2,995,429 2,995,429
Total Nonrecurring Expenditures 1,734,509 3,485,429 5,219,938
Nonrecurring Revenues Over (Under)
Nonrecurring Expenditures
Excess (Deficit) of Total Revenues
Over (Under) Total Expenditures
Beginning unrestricted fund balance
Ending unrestricted fund balance
Fund balance as a percent of recurring expenditures
SPECIAL REVENUE FUNDS
#103 - PATHS & TRAILS FUND
RECURRING ACTIVITY
Revenues
Motor Vehicle Fuel (Gas) Tax
Investment Interest
Total revenues
(1,694,084) (3,485,429) (5,179,513)
422,137 (3,492,429) (3,070,292)
32, 946, 667 32, 946, 667
33, 368, 804 29, 876, 375
81.60%
8,700
0
73.05%
0 8,700
0 0
8,700
0 8,700
Expenditures
Transfers out - #309 (Appleway Trail - Sullivan to Ci 0 50,000 50,000
Total expenditures 0 50,000 50,000
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
8,700 (41, 300)
46,324 46,324
55,024 5,024
Page 2 of 4
5/8/2018
P:\Finance\2018 Budget\Amendment #1\2018 05 08 Admin Report\Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA
2018 Budget Amendment
SPECIAL REVENUE FUNDS - continued
#122 - WINTER WEATHER RESERVE FUND
Revenues
Investment Interest
Transfer in - #001
Subtotal revenues
Expenditures
Snow removal expenses
Total expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
CAPITAL PROJECTS FUNDS
2018
As
Adopted
Proposed
Amendment
As
Amended
3,500
0 3,500
0 490,000 490,000
3,500
490,000 493,500
500,000
0 500,000
500,000
0 500,000
(496,500)
7,717
(6,500)
7,717
(488, 783) 1,217
#309 - PARKS CAPITAL PROJECTS FUND
Revenues
Grant Proceeds 1,693,200 0 1,693,200
Transfers in - #001 560,000 0 560,000
Transfers in - #103 0 50,000 50,000
Transfers in - #312 324,100 0 324,100
Investment Interest 0 0 0
Total revenues
2,577,300 50,000 2,627,300
Expenditures
227 Appleway Trail (Sullivan to Corbin) 1,853,300 233,000 2,086,300
268 Appleway Trail (Evergreen to Sullivan) 164,000 0 164,000
270 CenterPlace outdoor venue - Phase 1 200,000 0 200,000
Browns Park lighting and pathway 200,000 0 200,000
Park signs (Sullivan, Park Rd., Balfour) 24,000 0 24,000
Total expenditures 2,441,300 233,000 2,674,300
Revenues over (under) expenditures 136,000 (47,000)
Beginning fund balance 126,202 126,202
Ending fund balance 262,202 79,202
Page 3 of 4
5/8/2018
P:\Finance\2018 Budget\Amendment #1\2018 05 08 Admin Report\Budget Summary for Amended Funds
CITY OF SPOKANE VALLEY, WA
2018 Budget Amendment
CAPITAL PROJECTS FUNDS -continued
#312 - CAPITAL RESERVE FUND
Revenues
Transfers in - #001
Transfers in - #313
Investment Interest
Total revenues
2018
As
Adopted
Proposed
Amendment
As
Amended
1,000,000 2,995,429 3,995,429
74,960 0 74,960
16,000 0 16,000
1,090,960 2,995,429 4,086,389
Expenditures
Transfers out #303 (Euclid Ave - Flora to Barker) 5,000 0 5,000
Transfers out #303 (Indiana bus stops & crosswalk) 110,000 0 110,000
Transfers out #309 (Appleway Trail - Sullivan - Cort 301,900 0 301,900
Transfers out #309 (Appleway Trail - Evergreen -Sul 22,200 0 22,200
Total expenditures 439,100 0 439,100
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
651,860
4,427,286
3,647,289
4,427,286
5,079,146 8,074,575
Page 4 of 4
5/8/2018
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 8, 2018 Department Director Approval:
Check all that apply: ['consent ❑ old business ['new business ['public hearing
['information ® admin. report ['pending legislation ['executive session
AGENDA ITEM TITLE: Administrative Report — Consolidated Rail Infrastructure and Safety
Improvements Program (CRISI) Grant
GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program
PREVIOUS COUNCIL ACTION TAKEN: Adoption of 2018-2023 Six -Year Transportation
Improvement Plan (TIP), Resolution No. 17-011, May 23, 2017.
BACKGROUND: The USDOT's Federal Rail Administration (FRA) issued a call for projects
on February 15, 2018 for the CRISI grant program. The program was authorized as part of the
Fixing America's Surface Transportation (FAST) Act in 2015 and funding became available
through the Consolidated Appropriations Act in 2017. The CRISI program has a total of $65
million available. Of this total, $35 million is available for highway -rail grade crossing
improvement projects like the City's Pines Road/BNSF Grade Separation Project. CRISI
requires a 20% non-federal match for any awarded project.
Anticipated project costs and match amounts are detailed below:
Phase Est. Cost CRISI Request (80%) Match (20%)
PE $ 2,200,000 $ 1,760,000 $ 440,000
RW 4,200,000 3,360,000 840,000
CN 20,600,000 16,480,000 4,120,000
Total $27,000,000 $21,600,000 $5,400,000
Through the end of 2017, the project funding status is:
$2,431,321 Secured Funds
- 632,460 2015-2017 Previously Incurred PE & RW Costs
$1,798,861 Available Committed Funds for Project in 2018
Due to program requirements, the City cannot request full project funding because the PE
phase is not complete. Further, the City cannot consider any previously incurred project costs
as matching funds.
Based on the project's current funding status with an available $1.8 million, staff recommends
applying for the PE phase only, which requires $440,000 of City funds.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: None at this time. This item will be brought to
Council for a motion consideration at the May 22, 2018 Council meeting.
BUDGET/FINANCIAL IMPACTS: None at this time.
STAFF CONTACT: Adam Jackson, PE — Planning & Grants Engineer
Mike Basinger, AICP — Economic Development Manager
ATTACHMENTS: PowerPoint
Potential Grant Opportunity
Consolidated Rail Infrastructure and Safety improvements (CRISI)
ell U.S.Department ofTrunsportatipn
op, Federal Railroad Administration
S4�k"ne
Valleye
May 8, 2018
Adam Jackson, P.E., Planning & Grants Engineer
Economic Development Division
WHAT IS CRISI?
Federal Rail Administration's (FRA) CRISI Program
Funding for Capital Project development and implementation to
support infrastructure safety and improvements for both intercity
passenger and freight railroads.
2018 CRISI FUNDING
• Total program funds $65 million
• City -eligible funds $35 million
• Applications Due June 21, 2018
• Max Award 80%
— 20% Non -Federal Match Required
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RECOMMENDED PROJECT
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Separation Project
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Pines/BNSF GSP (PE Only)
■ Estimated PE Phase Cost: $2,200,000
— CRISI Funding Request: $1,760,000
— City Match(20%): $ 440,000
■ Project Scope: Preliminary Engineering
— Design drawings
— Specifications
— Environmental review
2018-2023 TIP #6
QUESTIONS?
U.S.Deportment ofTrunsportrativn
ell
oi Federal Railroad Administrafion
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 8, 2018 Department Director Approval:
Check all that apply: ['consent ❑ old business ['new business ['public hearing
❑ information ® admin. report ['pending legislation ['executive session
AGENDA ITEM TITLE: Administrative Report: Potential Grant SRTC — Project Cost
Update — MuIlan Road
GOVERNING LEGISLATION: RCW 35.77.010 Six -Year Transportation Improvement Program
(TIP).
PREVIOUS COUNCIL ACTION TAKEN:
On July 25, 2017, City Council approved a motion to apply for a Transportation Improvement
Board grant for the MuIlan Road -Broadway to Indiana project. On March 13, 2018, staff
provided an Administrative Report on 2018 Potential Grant Opportunities. On March 27, 2018,
City Council approved a motion to apply for project funding from SRTC through the STBG
program.
BACKGROUND:
On March 9, 2018, SRTC released a call for projects allocating federal transportation dollars for
the STBG, CMAQ, and STBG-SA funding programs. Applications for all funding programs are
due May 11, 2018.
Since the March 27, 2018 approved Council motion, project elements have been identified that
warrant an update to the scope and cost.
The following elements have been revised impacting the scope and cost of the project:
• The intersection of Mission and MuIlan was updated to include signal pole replacement
for two, possibly three, poles that have experienced multiple collisions.
• The original right-of-way (RW) phase cost did not adequately cover the federal -regulated
right-of-way impacts such as acquisition and temporary construction easements.
• Updated construction unit costs (labor and materials) have been received from recent
2018 project bid -openings. Prices indicate a rise in many aspects of the project, but most
notably in the concrete related line items.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Seeking Council consensus to proceed with
application for SRTC grant funding with revised figures.
Page 1 of 2
BUDGET/FINANCIAL IMPACTS:
If awarded project funding, the City match requirement of 13.5% would increase by $33,750.
Est. Total Cost
SRTC Funds (86.5%) City Funds (13.5%)
March 27 Estimate
May 8 Update
$1,150,000
$1,400,000
$ 994,750
$1,211,000
$155,250
$189,000
Difference $ 250,000 $ 216,250 $ 33,750
STAFF CONTACTS: Adam Jackson — Planning & Grants Engineer
Mike Basinger — Economic Development Manager
ATTACHMENTS: PowerPoint Presentation
Page 2 of 2
Surface Transportation Block Grant (STBG)
Mullan Road Preservation Project
Cost Estimate Update
iiiikrie\'
Valley
May 8, 2018
Adam Jackson, P.E., Planning & Grants Engineer
Economic Development Division
SRTC Program Details
Funding Window Eligible $ Est. City Award
STBG 2020-2023 $16 Mil $3-6 Mil Total
STBG - Set Aside 2021-2023 $ 2 Mil <$1 Mil Total
CMAQ 2021-2023 $10 Mil <$3 Mil Total
Pre -Application eligibility worksheets were due April 6th
Applications are due May lith
Preliminary award list announced in July, 2018
Project awards announced in August, 2018
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Mullan Road Preservation
STBG Funding Request:
Original Request: $994,750
Revised Request: $1,211,000
Original City Match: $155,250
Revised City Match: $189,000 (13.5%)
Revised scope: rather than from Broadway to Indiana, amending it to go
from Broadway to Mission, provide an asphalt grind and inlay to upgrade the
average pavement condition index rating of 40 to 98. Project also provides
ITS conduit for future fiber installation to improve signal phasing along the
corridor.
Revisions to Scope and Cost Estimate:
Pavement from Mission to Indiana is in acceptable condition
Replace signal poles at Mission & Pines.
Increased ROW acquisition costs.
Labor and Material cost increases.
Terminate
project at
Mission Ave.
3
Questions?
SRTC
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4
To:
From:
Re:
DRAFT
ADVANCE AGENDA
as of May 3, 2018; 10:30 a.m.
Please note this is a work in progress; items are tentative
Council & Staff
City Clerk, by direction of City Manager
Draft Schedule for Upcoming Council Meetings
Mav 15, 2018, Study Session, 6:00 p.m.
ACTION ITEMS:
1. Motion Consideration: Bid Award Mission Ave Improv. Project- C.Aldworth. G.Mantz
NON -ACTION ITEMS
2. Spokane Co. Continuum of Care — Mr. Patrick Stretch, Ms. Pamela Tietz
3. Sullivan and Wellesley Intersection Improvement — Erica Amsden, Gloria Mantz
4. Proposed 2019-2024 Six -Year TIP — Colin Quinn -Hurst
5. Duplex/Single Family Dwellings Definition — Doug Powell
6. Advance Agenda - Mayor Higgins
f due Tue Mav 81
(10 minutes)
(25 minutes)
(20 minutes)
(15 minutes)
(25 minutes)
(5 minutes)
[*estimated meeting: 100 mins]
May 22, 2018, Formal Meeting Format, 6:00 p.m.
Proclamation: Older Americans' Month
1. PUBLIC HEARING: 2018 Budget Amendment — Chelsie Taylor
2. First Reading Ordinance 18-011 Amending 2018 Budget — Chelsie Taylor
3. Motion Consideration: Consolidated Rail Infrastructure Grant — Adam Jackson
4. Consent Agenda (claims, payroll, minutes)
5. Admin Report: Spokane Valley Youth Voices — Councilmember Thompson
6. Admin Report: Advance Agenda — Mayor Higgins
7. Info Item: Department Reports
[due Tue May 15]
(-5 minutes)
(15 minutes)
(15 minutes)
(10 minutes)
(5 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 65 mins]
May 29, 2018, Study Session, 6:00 p.m.
ACTION ITEMS:
1. Second Reading Ordinance 18-011 Amending 2018 Budget — Chelsie Taylor
NON -ACTION ITEMS:
2. ITS/SRTMC Discussion — John Hohman, Ray Wright, and Becky Spangle of WSDOT
3. Code Enforcement Update — Rachelle McFetridge; Nicole Montano
4. Economic Analysis of Tourism Related Venues & Events — Chelsie Taylor
5. Advance Agenda — Mayor Higgins
June 5, 2018, Study Session, with action items 6:00 p.m.
ACTION ITEMS:
1. PUBLIC HEARING: Proposed 2019-2024 TIP — Colin Quinn -Hurst
2. Resolution 18- Adopting 2019-2024, Six -Year TIP —
NON -ACTION ITEMS:
3. BUILD Grant Program — Adam Jackson
4. Retail Recruitment Plan — Chaz Bates
5. Advance Agenda — Mayor Higgins
June 12, 2018, Formal 6 pm Meeting cancelled
[due Tue May 221
(10 minutes)
(30 minutes)
(20 minutes)
(45 minutes)
(5 minutes)
[*estimated meeting: 110 mins]
Colin Quinn -Hurst
[due Tue Mav 291
(10 minutes)
(10 minutes)
(15 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 60 mins]
June 12, 2018, Special Meeting, Budget Workshop (8:30 a.m. — 3:30 p.m.) [due Tue June 5]
Draft Advance Agenda 5/3/2018 11:10:06 AM
Page 1 of 3
August 7, 2018 Meeting Cancelled — National Night Out
June 19, 2018, Study Session, with action items 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Motion Consideration: BUILD Grant — Adam Jackson
3. Advance Agenda — Mayor Higgins
4. Info Only: Department Reports (normally due for the June 26 meeting) [*estimated
June 26, 2018, Formal 6:00 p.m. Meeting cancelled
June 26-29, 2018: AWC Annual Conference, Yakima, WA
fdue Tue June 12
(5 minutes)
(10 minutes)
(5 minutes)
meeting: mins]
July 3, 2018, Study Session, 6:00 p.m.
ACTION ITEM:
1. Motion Consideration: Bid Award: Argonne Rd Preser.Project, Broadway to Indiana —
NON -ACTION ITEM:
2. Advance Agenda — Mayor Higgins
July 10, 2018, Formal meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Advance Agenda — Mayor Higgins
July 17, 2018, Study Session, 6:00 p.m.
1. Council Goals/Priorities for Lodging Tax — Chelsie Taylor
2. Advance Agenda - Mayor Higgins
July 24, 2018, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Quarterly Police Department Report — Chief Werner
3. Advance Agenda — Mayor Higgins
4. Info Item: Department Reports
July 31, 2018, Study Session, 6:00 p.m.
1. Motion Consideration: Council Goals/Priorities For Lodging Tax — Chelsie Taylor
2. Advance Agenda — Mayor Higgins
August 14, 2018, Formal meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Advance Agenda — Mayor Higgins
August 21, 2018, Study Session, 6:00 p.m.
1. Estimated Revenues & Expenditures 2019 Budget — Chelsie Taylor
2. Advance Agenda — Mayor Higgins
August 28, 2018, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Advance Agenda — Mayor Higgins
3. Info Item: Department Reports
Sept 4, 2018, Study Session, 6:00 p.m.
1. Advance Agenda — Mayor Higgins
Draft Advance Agenda 5/3/2018 11:10:06 AM
fdue Tue June 261
G. Mantz (15 min)
(5 minutes)
[due MON July 2]
(5 minutes)
(5 minutes)
[due Tue July 101
(15 minutes)
(5 minutes)
[due Tue July 17]
(5 minutes)
(10 minutes)
(5 minutes)
[due Tue July 24]
(15 minutes)
(5 minutes)
[due Tue Aug 71
(5 minutes)
(5 minutes)
[due Tue Aug 14]
(20 minutes)
(5 minutes)
[due Tue Aug 21]
(5 minutes)
(5 minutes)
[due Tue Aug 281
(5 minutes)
Page 2 of 3
Sept 11, 2018, Formal meetin2 Format, 6:00 p.m.
1. PUBLIC HEARING #1: 2019 Revenues including Property Taxes — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes; motion to set Oct 9 budget hearing)
3. Advance Agenda — Mayor Higgins
[due Tue Sept 41
(15 minutes)
(5 minutes)
(5 minutes)
Sept 18, 2018, Studv Session, 6:00 p.m. [due Tue Sept 111
1. Admin Report: Proposed Ordinance Adopting 2019 Property Taxes — Chelsie Taylor (10 minutes)
2. Outside Agencies Presentations (Economic Dev & Social Services combined) — Chelsie Taylor — 90 minutes
3. Advance Agenda - Mayor Higgins (5 minutes)
Sept 25, 2018, Formal Meetin2 Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. City Manager Presentation of 2019 Preliminary Budget — Mark Calhoun
3. Advance Agenda — Mayor Higgins
4. Info Item: Department Reports
Oct 2, 2018, Studv Session, 6:00 p.m.
1. Budget Amendment, 2018 — Chelsie Taylor
2. Advance Agenda — Mayor Higgins
Oct 9, 2018, Formal meetin2 Format, 6:00 p.m.
1. PUBLIC HEARING #2: 2019 Budget — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. First Reading Ordinance 18- , Property Tax — Chelsie Taylor
4. Advance Agenda — Mayor Higgins
Oct 16, 2018, Studv Session, 6:00 p.m.
1. Advance Agenda — Mayor Higgins
Oct 23, 2018, Formal Meetin2 Format, 6:00 p.m.
1. PUBLIC HEARING: 2018 Budget Amendment — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. Second Reading Ordinance 18- , Property Tax — Chelsie Taylor
4. First Reading Ordinance 18 -,adopting 2018 Budget Amendment — Chelsie Taylor
5. First Reading Ordinance 18- , adopting 2019 Budget — Chelsie Taylor
6. Motion Consideration: Outside Agency Allocation of Funds — Chelsie Taylor
7. Admin Report: Quarterly Police Department Report — Chief Werner
8. Advance Agenda — Mayor Higgins
9. Info Item: Department Reports
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Animal Control Regulations (SVMC 7.30)
BNSF 2nd Rail
Camping in RVs
Donation Recognition
Governance Manual
Housing & Comm Dev Consortium
Legislative Remote Testimony (Chambers)
LTAC/Council Jt Mtg (Aug?)
Naming City Facilities Protocol
Neighborhood Restoration Program
Draft Advance Agenda 5/3/2018 11:10:06 AM
[due Tue Sept 181
(5 minutes)
(45 minutes)
(5 minutes)
[due Tue Sept 25
(10 minutes)
(5 minutes)
[due Tue Oct 21
(20 minutes)
(5 minutes)
(10 minutes)
(5 minutes)
[due Tue Oct 91
(5 minutes)
[due Tue Oct 161
(10 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(20 minutes)
(10 minutes)
(5 minutes)
Police Dept. Quarterly Rpt (April, July, Oct, Jan)
Police Precinct Lease Renewal (Nov '18)
Sign Ordinance
Street Addressing Standard
St. Illumination (ownership, cost, location)
St. O&M Pavement Preservation
Tobacco 21 Resolution
Utility Facilities in ROW
Page 3 of 3