2009, 08-18 Study Session
AGENDA
CTTY OF SPOKANE N'ALLE'I'
CITY COiTNCTL WORKSHEET
STUDY SESSION
Tuesday, August 18, 2009 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
11707 East Sprague Avenue, First Floor
(Pleuse Silence Your Cell P6oaes During the Meetinr)
DISCUSSIUN LEADER SUB.TECT/ACTIVITY GOAL
Introduction of lYew Enr,~lovees: N:mian Resources Tectmician Lindse}~ Skinfill by Human Resource.c
14fanctgerJujn T37:itehead; Arcvunting Teclnaician ?lielissa Holten hY- Finance Direclor Ken Thunrpso,r
ACTI4N ITEMS:
1. Cary Driskell Second Reading Proposed Ordinance 09-016 Appro%•e C)rdinancc
Amending City Code Relating tc► Smal( Works
Piirchasec, [puhlic ccimrnent]
Neil Keraten Pfoi)ilsCd I~lllefgtI1Cy Ile'Soluta011 09-0 11 AJ)l)r(,%,c }1~sollli10[1
[public commentI
3. KCII 1 I10(1]pSQIl SetililL P11hI1c Hei1flIlcs for 2010 fiudeet N1otion Conskic ration
REGULAR STUDY SESSION ITEMS:
4. Mayor Munson, SNvimming- Pool Pass Procram Discussion/Tnformatiun
I)eputy Mayor Deneruly
Gree N1cCormick Cortlprehensive Plan Quartcrl~ Lipdatc I)i>CUSSioil'Infonnation
(ireL, h1&:oriliick Planneci Action C)rdinance (Sl:N,~) Ui3C usS ion'lnfurrtiation
J. N1ik-e Jackson Pandenlic kespe~Flse Plan fori-nation
8. Cary Driskell '1'ourism Promotion Area Interlocal :lgreeiiiEiit Diseussion,`Informatioil
9. Mayor Munson Advance Agenda Discussion/Information
10. Councilmembers Council External Committee Reports Discussionllnformation
11. \1ayor t-lunsor Cotinci! Checl, in
12. Da~-e tilcrcier CitN ~1an~~_~r C0111111t[lIS Discu:~it~n`Int~,riTiatian
13. EXECUTIVE SESSION: Pending Litigation
ADJOURN
Nvte: tlntess otherw Ise noted abnve, t6ere will be no puhlic comments at Coanci{ Stody Sessloas. Aowevrr. Canacil a1R•avs reserves
the rig6t to rcquest infornatioo from tbe public aad staff as zppropriate. During mcetings heid by the City af Spokane Vallcy Council,
the Cauacil reserves tbe right to take "actian" on any item listed vr subsequently added to the agenda. 7he term "action" means to deliberate,
discuss, review, eoasider, evaluate, ar mal:e a collective positivc or negntive decisioa.
N071CE: Individunls ptanning to omcnd the mating whfl rcquln special assistance w accammodate Fhy3icai, hearing, or other imparnnatts, ptease contact the
Ctty Clerk nt (509) 921-1000 as soon ns possible so that errangrments may be made.
S;ud•, Stssior, Aecncls, l~.:z~•t 18, 1309 P:sxz 1 oi 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 18, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 0 new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Second Reading Proposed Ordinance 09-016 revising SVMC 3.50 -
Small Works Roster limits.
GOVERNING LEGISLATION: RCW 39.04.155 (1)
PREVIOUS COUNCIL ACTION TAKEN: Adoption of small works roster purchasing provisions
in 2002, revision in 2007. Information only item July 28, 2009.
BACKGROUND: The Council previously adopted Code provisions providing for authority to
contract for certain public works (those under $200,000) by way of a"small works roster" as
authorized in RCW 39.04.155. The purpose of the provisions is to provide some flexibility in
providing for the needs of jurisdictions in the state for getting lower dollar public works under
contract in a shorter amount of time. Going through the formal bidding requirements for lower
dollar projects is not cost effective, and can often cost more than the actual work itself.
The statutory limit for such purchases is set at $200,000 per project. In 2009, the Legislature
amended this limi# by increasing it to $300,000 per project. This limit had not been increased
since 2000.
Staff recommends increasing the limit set forth in SVMC 3.50.040 to coincide with the new limit
set forth in state law, which went into effect July 26, 2009.
OPTIONS: Decline to amend SVMC 3.50; place on a subsequent agenda for second reading; or
suspend rules and adopt amendment.
RECOMMENDED ACTION OR lVIOTION: Move to approve ordinance 09-016 revising SVMC
3.50 - Small Works Roster limits.
BUDGET/FINANCIAL IMPACTS:
STAFF CONTACT: Cary Driskell, Deputy City Attorney
ATTACHMENTS: Proposed Ordinance 09-016 amending SVMC 3.50.
DRAFT
CITY OF SPOKANE VALLEY ~
~
SPOKANE COUNTY, WASHINGTON
.
ORDINANCE NO. 09-016
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING SPOKANE VALLEY MUNICIPAL CODE SECTION
3.50. RELATING TO SMALL WORKS PURCHASES AND OTHER MATTERS
RELATING THERETO.
WHEREAS, the City of Spokane Valley adopted Ordinance 07-004 in 2007, which included
establishing dollar limits for small works roster projects at $200,000.00 per project; and
WBEREAS, during the 2009 Legislative Session, House Bill 1196 was passed, increasing dollar
limits for small works roster projects from $200,000.00 per project to $300,000.00; and
WHEREAS, the City of Spokane Valley desires to keep its Code current and consistent with
state law with regard to establishing dollar limits for its small works roster.
NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County,
Washington, ordains as follows:
Section 1. PLimose. The purpose of this Ordinance is to update the Spokane Valley
Municipal Code regarding small works roster limits so they are current and consistent with state laNv for
small works purchases.
Section 2. Amendinfz Snokane Vallev Municipal Code section 3.50.010: SVMC 3.50.010 is
amended as follows:
3.50.010 Small works roster.
The city clerk shall maintain a small works roster comprised of contractors 'who (1) have
requested to be on the roster, and (2) are properly licensed or registered to perform contracting work in
the state of Washington. The small works roster may be used in lieu of formal sealed competitive bid
procedures to award contracts for public work where the estimated cost of the work is $208,009
$300,000 or less. The small works roster is created and maintained pursuant to the laws of the state of
Washington as now enacted or hereafter amended.
Sectioo 3. Amendiniz Spokane Vallev Municipal Code section 3.50.040: SVMC 3.50.040 is
amended as follows:
3.50.040 Use of roster.
A. The City may utilize the small works roster when seeking to construct any public work or
improvement with an estimated cost including labor, material, supplies and equipment of
~ $3.00;909$300,000 or less.
Section 4. Severabilitv. If any section, sentence, clause or phrase of this Ordinance should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause
or phxase of this Ordinance.
Ordinance 09-016, Amending SVMC 3.50 Page 1 of 2
DRAFT
Section 5. Effective Date. This Ordinance This Ordinance shall be in full force and effect
five days after publication of this Ordinance or a summary thereof occurs in the official newspaper of the City as provided by la-vv.
Passed by the City Council this day of August, 2009
City of Spokane Valley
40A
Mayor, Richard Munson "ir
ATTEST: ~
City Clerk, Christine Bainbridge
Approved as to Form:
Office of the City Attorney
Date of Publication: - Effective Date: '
Ordinance 09-016, Amending SVMC 3.50 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 18, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 0 new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Emergency Resolution 09-011
GOVERNING LEGISLATION: RCW 39.04
PREVIOUS COUNCIL ACTION TAKEN: On July 21, 2009 Council approved the purchase of
five WSDOT plow/sanders units and a one year lease for the Waste Management site for winter
operations.
BACKGROUND: This contract will cover the costs to prepare the equipment and facilities for
winter snow operations (see attached proposal). A second contract for the actual winter
operations is being developed and will be brought to Council at a later date.
OPTIONS: Approve the emergency contract with Poe Asphalt Paving Inc. or give staff further
direction.
RECOMMENDED ACTiON OR MOTION: Move to approve Resolution 09-011, declaring an
emergency and authorizing staff to execute a contract with Poe Asphalt Paving Inc. in the
amount of $90,073.72
BUDGET/FINANCIAL IMPACTS: Funds are available in the current 2009 Street Fund.
STAFF CONTACT: Neil Kersten, Public Works Director
ATTACHMENTS:
Proposed resolution identifying emergency conditions and authorizing execution of a contract
with Poe, and accompanying contract and attachments.
DRAFT
CITY OF SPOKANE VA.LLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 09-011
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, DECLARING AN EMERGENCY AND PROVIDING AUTHORITY FOR THE
C1TY MANAGER TO ENTER INTO A CONTRACT FOR WINTER WEATHER RESPONSE
FACILITY IMPROVEMENTS AND PREPA.RATION OF EQUIPMENT FOR WINTER
WEATHER RESPONSE, WITHOUT COMPLIANCE WTTH THE COMPETITIVE B1D
REQUIREMENTS OF RCW 39.04.
WHEREAS, the City of Spokane Valley was notified by Spokane County that the County would
no longer provide snow removal services for the City of Spokane Valley; and
WHEREAS, the City of Spokane Valley has initiated a request for qualifications as part of
cstablishing a long term solution for snow removal in the Cit}, of Spokane Valley; and
WHEREAS, this process cannot effectively or fairly be completed in time to provide services for
Spokane Valley by the winter season of 2009-2010; and
WHEREf1S, the failure to have a snow removal program in place would result in significant risk
to the health, safety and welfare of the cifiizens and businesses of Spokane Valley; and
WHEREAS, the City of Spokane Valley has identified surplus eguipment from the State of
Washington that can be purchased immediately and used for snow removal purposes; and
WHEREAS, the City of Spokane Valley has also identified property within the City that can,
with minor improvements, be used to house and service such a snow removal program; and
WHEREAS, the property identified requires some immediate facility improvements to be usable
for snow removal purposes, and the equipment purchased requires repairs and assembly; and
VVHEREAS, the Public Works Department has deterniined that there is insufficient time to
prepare and comply witll the competitive bidding requirements set forth in RCW 39.04 et seq. and be able
to have the snow removal program operational by this winter season; and
WHEREAS, the Public Works Department has further determined that Poe Asphalt has a
previous and ongoing contractual relationship with the City of Spokane Valley, has the experience,
manpower and equipment immediately available to assist in performing those facility improvements, and
has the equipment preparation eaperience necessary to establish a snow removal program for this
imminent winter season; and
WHEREAS, these circumstances constitute an emergency which, unless the City of Spokane
Valley immediately enters into the contract in question, could have an adverse effect on the health, safety
and welfare of the citizens of the City of Spokane Valley.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SPOKANE VALLEY
HEREBY RESOLVES AND DECLARES AS FOLLOWS:
Resolution 09-011 Winter Contract Page 1 of 2
DRA FT
Section 1. Declaration of Emerizencv Conditions. rhe above described circumstances constitute
an emergency pursuant to RCW 39.04.280 and as such further constitute an exemption to the public bid
laws set forth in Chapter 39.04, and SVMC 3.40.050.
Section 2. Authoritv to Contract. The City Manager is hereby authorized to execute a contract
substantially fihe same as that attached hereto and made a part hereof, in an amount not to exceed
$90,073.72.
Section 3. Severabilitv. If any section, subsection, senfience or clause of this Resolution is
for any reason held to be invalid, such decision shall not affect the validity of the remaining provisions of
this Resolution. Section 4. Ef-fective Date. This Resolution shall be effective upon adoption.
Adopted this day of August, 2009.
City of Spokane Valley
Mayor Richard Munson
ATTEST:
City Clerk, Christine Bainbridge
Approved as to Form:
Office of the City Attorney
ResoluYion 09-011 Winter Contract Page 2 of ?
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ASPpAVING INC.
www.poeasphalt.com
To: Spokane Valley, Gty Of Contact: Neil Kirsten
Address: 11707 E. Sprague Avenue, Suite 106 Phone: 509-921-1040
Spokane Valley, WA 99206-6124 Fax: 509-921-1008
Rraject Name: Spoicane Valley Winter Response Facility B3d Number: .
Project Locadon: Spokane Valley, WA Bid Date: 7121/2009
Line # Item 4! Itern Description Estimated Quantity Unit Unit Price Tota1 Pricei
1 1 Winter Response Facility Improvements 1.00 LS $46,873.72 $45,873.72
3 2 Prepare Equipment For Wintzr Response 1.00 LS $43,200A0 $43,200.00
Total Bid Price: $90,073.72
Notes: • Bid lncludes: One (1) Mobilization, prep areas far stockpilQS and parking, cortsbmct dralnage swaEe and line with fabric and drain rock, 2" Hot Mix
Asphalt Pavement in stockplie areas, fence removal ta allmv paving of st4ckpile areas, electrical removal along fenoe, electncal for new power gate,
pawer gate and key-pad opener, 12 remotes for vehides, patching in front of office, New address signage, e.xitjentry/parfcing signage, Ecalogy
blocks or jersey barriers for stock-p91es and dump box stands, Prepare plow / sander units fOr winter response.
ACCEPTED: CONFIRMED:
The abave prices, speciflcati4ns and conditions are satisfactory and
are hereby accepted.
8uyer:
Signature: Authoriaed Signature:
Date of Acceptance: Estimator: Brad Griffith
8J1112009 7:46:40 AM An Eqvar Opportunily Employet Paqe i of i
CLARKSTOM DIVtS10N GRANGEVILLE DIVISION POST FALLS DNISION PULLMAN DIVIStON
• P.O. BOX 449 Lewlston, ID 83501 Ra,te 2, Box 862 Grangeville, ID 83530 2732 N. Beck Road Post Fa11s, ID 83854 P.O. Box 784 Pultman, WA 99163
Ph: 509.758.5561 Fax: 509.7581754 Ph: 208.983.3472 Faz: 208.983.3466 Ph: 208.777.0498 Fax: 208.777.0499 Ph: 509.334.6+400 Fax: 509.334.6464
AGREEMENT FOR SERVICES
Poe Asphalt Paving, Inc.
Contract No. 09-
THIS AGREEMENT is made by and beriveen the City of Spokane Valley, a code City of the
State of Washington, hereinafter "City" and Poe Asphalt Paving, Inc. hereinafter "Contractor,"
jointly referred to as "parties."
IN CONSIDERATION of the terms and conditions contained herein the parties agree as follows:
1. Work to Be Performed. The Contractor shall do all work and fumish all labor, tools,
materials, supplies and equipment for winter response facility improvements and preparation of
equipment for winter response, as more specifically described in the contractor's bid attached hereto as
Exhibit 1, and dated July 21, 2009, for a total price not to exceed $90,073.72, which bid by this reference
is incorporated herein and made part hereof ("Contract Documents"), and shall perform any changes in
the work in accord with the Contract Documents.
The CONTRACTOR shall, for the amount set forth in the Exhibit 1, assume and be responsible
for the cost and expense of all work required for constructing and completing the work and related
activities provided for in the Contract Plans and Contract Documents, except those items mentioned
therein to be furnished by the City of Spokane Valley.
The City Manager, or designee, shall administer and be the primary contact for Contractor. Prior
to commencement of work, Contractor shall exercise best efforts to contact the City Manager or designee
to review the scope of work, schedule, and time of completion. Upon notice from the City, Contractor
shall promptly commence work, complete the same in a timely manner, and cure any failure in
performance under this agreement.
Unless otherwise directed by the City, all work shall be performed in conformance with the
Contract Plans, Contract Documents, City and State standards. Contractor acknowledges review of the
Contract Plans and Contract Documents and accepts the same. Contractor shall exercise best efforts,
including the selection of the highest quality materials, so that all work performed shall be in compliance
with cunent related industry standards.
2. Term of Contract. This agreement shall be in full force and effect upon execution and
shall remain in effect until December 31, 2009.
The City may terminate this agreement by ten (10) days' written notice to the other party. In the
event of such termination, the City shall pay the Contractor for all work previously authorized and
satisfactorily performed prior to the termination date.
3. Compensation. The City agrees to pay the Contractor for the Cost of the Work plus the
Contractor's fee for overhead and profit as defined in Schedule A attached hereto as Exhibit 2 and by this
reference is incorporated herein and made a part hereof.
4. Pavment. The Contractor may elect to be paid in monthly installments, upon
presentation of an invoice to the City, or in a lump sum, upon completion of the work. Applications for
payment shall be sent to the City Clerk at the below-stated address.
Agreement for Services, Poe Asphalt Paving, Winter Response Page 1 of 7
The City reserves the right to withhold payment under this agreement which is determined, in the
reasonable judgment of the City Manager, to be noncompliant with the Contract Plans, Contract
Documents, or City or State standards.
5. Notice. Notice shall be given in writing as follows:
TO THE CITY: TO THE CONTR.ACTOR:
Name: Christine Bainbridge, City Clerk Name: Brad Griffith
Phone Number: (509) 921-1000 Phone Number: (208) 777-0498
Address: 11707 East Sprague Ave., Suite 106 Address: 2732 N Beck Road
Spokane Valley, WA 99206 Post Falls, ID 83 854
6. Aaalicable Laws and Standards. The parties, in the performance of this agreement,
agree to comply with all applicable Federal, State and local laws, and City ordinances and regulations.
7. Prevailing Wages on Public Works. Unless otherwise required by law, if this contract
is for a"public work" which is defined as "work, construction, alteration, repair or improvement other
than ordinary maintenance executed at the cost of the City," the following provision applies:
This agreement provides for the construction of a public work and a payment of
prevailing wages according to Washington law. All workers, laborers or mechanics shall
be paid a prevailing rate of wage that is set forth in an Exhibit to this agreement.
Before any payment may be made to Contractor a"Statement of Intent to Pay Prevailing
Wages" must be submitted to the City. Following final acceptance of the public works
project, the Contractor and each subcontractor shall submit an "Affidavit of Wages Paid"
before retained funds will be released to the Contractor. The affidavit must be certified
by tbe industrial statistician of the Department of Labor and Industries.
8. Relationship of the Parties. It is hereby understood, agreed and declared that the
Contractor shall be an independent Contractor and not the agent or employee of the City, that the City is
interested in only the results to be achieved, and that the right to control the particular manner, method
and means of the work is solely within the discretion of the Contractor. Any and all employees who
provide services to the City under this agreement shall be deemed employees of the Contractor. The
Contractor shall be solely responsible for the conduct and actions of all employees under this agreement
and any liability that may attach thereto.
9. Ownership of Documents. All drawings, plans, specifications, and other related
documents prepared by the Contractor under this agreement are and shall be the property of the City, and
may be subject to disclosure pursuant to RCW 42.56 or other applicable public record laws.
10. Records. The City or State Auditor or any of their representatives shall have full access
to and the right to examine during normal business hours all of the Contractor's records Nvith respect to all
matters covered in this contract. Such representatives shall be permitted to audit, examine and make
excerpts or transcripts from such records and to make audits of a11 contracts, invoices, materials, payrolls
and record of matters covered by this contract for a period of three years from the date final payment is
made hereunder.
11. Warrantv. Unless provided otherwise in the Contract Plans or Contract Documents,
Contractor warrants all work and materials performed or installed under this contract are free from defect
Agreement for Services, Poe Asphalt Paving, Winter Response Page 2 of 7
or failure for a period of one year following final acceptance by the City, unless a supplier or
manufacturer has a warranty for a greater period, which warranty shall be assigned to the City. In the
event a defect or failure occurs in work or materials, the Contractor shall within the warranty period
remedy the same at no cost or expense to the City.
12. Contractor to Be Licensed And Bonded. The Contractor shall be duly licensed and
bonded by the State of tiVashington at all times this agreement is in effect.
13. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims far injuries to persons or damage to properiy which may arise from
or in connection with the performance of the work hereunder by the Contractor, their agents,
representatives, employees or subcontractors.
No Limitation. Contractor's maintenance of insurance as required by the agreement shall not be
construed to limit the liability of the Contractor to the coverage provided by such insurance, or othenvise
limit the City's recourse to any remedy available at law or in equity.
A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types
described below:
1. Automobile Liabilitv insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be -vvritten on Insurance Services Office (ISO)
from CA 00 Ol or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability coverage.
2. Commercial General Liabilitv insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations,
independent contractors, products-completed operations, stop gap liability,
personal injury and advertising injury, and liability assumed under an insured
contract. The Commercial General Liability insurance shall be endorsed to
provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85.
There shall be no endorsement or modification of the Commercial General
Liability insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the Contractor's
Commercial General Liability insurance policy vvith respect to the work
performed for the City using ISO Additional Insured endorsement CG 20 10 10
01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01
or substitute endorsements providing equivalent coverage.
3. Workers' Compensation coverage as required by the Industrial Insurance laws
of the State of Washington.
B. Minimum Amounts of Insurance. Contractor shall maintain the following
insurance limits:
1. Automobile Liabilitv insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liabilitv insurance shall be written with limits no less
that $1,000,000 each occurrence, $2,000,000 general aggregate and a$2,000,000 _
products-completed operations aggregate limit.
Agreement for SenTices, Poe Asphalt Paving, Winter Response Page 3 of 7
C. 4ther Insurance Provisions. The insurance policies are to contain, or be
endorsed to contain, the following provisions for Automobile Liability and Commercial
General Liability insurance:
1. The Contractor's insurance coverage shall be primary insurance as respect the
' City. Any Insurance, self-insurance, or insurance pool coverage maintained by
the City shall be excess of the Contractor's insurance and shall not contribute
with it.
2. The Contractor's insurance shall be endorsed to state that coverage shall not
be cancelled by either pariy, except after thirty (30) days prior written notice by
certified mail, return receipt requested, has been given to the City.
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A:VII.
E. Verification of Coverage. Contractor shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not necessarily
limited to the additional insured endorsement, evidencing the insurance requirements of
the Contractor before commencement of the `vork.
14. Indemnification and Hold Harmless. The Contractor shall defend, indemnify and hold
the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries,
damages, losses or suits including attorney fees, arising out of or in connection with the performance of
this agreement, except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction deterrnine that this Agreement is subject to RC`V
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers,
officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the
Contractor's negligence. It is further specifically and expressly understood that the indemnification
provided herein- constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the
parties. The provisions of this section shall survive the expiration or termination of the agreement.
15. Waiver. No officer, employee, agent, or other individual acting on behalf of either party,
has the power, right, or authority to waive any of the conditions or provisions of this agreement. No
waiver in one instance shall be held to be waiver of any other subsequent breach or nonperformance. All
remedies afforded in this agreement, or by law, shall be taken and construed as cumulative, and in
addition to every other remedy provided herein or by law. Failure of either party to enforce, at any time,
any of the provisions of this agreement, or to require, at any time, perfonnance by the other party of any
provision hereof, shall in no way be construed to be a waiver of such provisions, nor shall it affect the
validity of this agreement, or any part thereof.
16. Assignment and Delegation. Neither party shall assign, transfer, or delegate any or all
of the responsibilities of this agreement, or the benefits received hereunder, without fust obtaining the
written consent of the other parly.
17. Jurisdiction and Venue. This agreement is entered into in Spokane County,
Washington. Venue shall be in Spokane County, State of Washington.
Aereement for Services, Poe Asphalt Paving, Winter Response Page 4 of 7
18. Arbitration. All disputes arising under this agreement shall be resolved through
arbitration pursuant to State law. Rules for arbitration shall be those prescribed by the American
Association of Arbitration.
19. Entire Agreement. This written agreement constitutes the entire and complete
agreement between the parties, and supersedes any prior oral or written agreements. This agreement may
not be changed, modified, or altered, except in writing and signed by the parties hereto.
20. Anti-kickback. No officer or employee of the City, having the power or duty to
perform an official act or action related to this agreement, shall have, or acquire, any interest in this
agreement, or have solicited, accepted, or granted, a present or future gift, favor, service, or other thing of '
value from any person with an interest in this agreement.
21. Business Registration. Prior to commencement of work, Contractor shall register with
the City as a business.
22. Severabilitv. If any section, sentence, clause or phrase of this agreement should be
held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the
validity of any other section, sentence, clause or phrase of this agreement.
23. Exhibits. Eahibits attached and incorporated into this agreement are:
1. Contractors bid dated July 21, 2009
2. Schedule A
3. Insurance Certificates IN WITNESS WHEREOF, the parties have executed this agreement this day of
, 2009.
C1TY OF SPOKANE VALLEY: CONTRACTOR:
City Manager Owner
Tax I.D. No.:
ATTEST: APPROVED AS TO FORM:
City Clerk/Deputy City Clerk Office of the City Attorney
Agreement for Services, Poe Asphalt Paving, Winter Response Page 5 of 7
Exhibit 2
Schedule A
1. Cost of the Work. Cost of the Work means the sum of costs incurred and paid by
Contractor in the proper performance of the Work. Costs shall be in amounts no higher than
those prevailing in the locality of the Project, and shall include only the following items:
1.1 Direct Costs
1.1.1 Payroll Costs. Charges for Payroll Costs will be limited to actual costs of
Contractor's construction personnel stationed in the field. Payroll costs shall
include, but not be limited to, salaries and wages plus the cost of fiinge benefits,
which shall include social security contributions, unemployment, excise, and
payroll taxes, workers' compensation, health and retirement benefits. The
expenses of performing Work outside of regular working hours, on Saturday,
Sunday, or legal holidays, shall be included in the above to the extent authorized
by Owner. The labor rates shall be per Attachment C- Part 2 of Exhibit 2.
1.1.2 Equipment Costs. Charges for Equipment Costs used by the contract to complete
the work in the field. The equipment rates are included in Attachment C- Part 3
of Exhibit 2.
1.1.3 Material Costs. Charges for Material Costs furnished by the Contractor and
incorporated in the Work. The City and Contractor agree that materials listed
under Attachment C- Part 4 of Exiibit 2 represent the maximum authorized
types of materials and unit rates which will be considered reimbursable under the
terms of the this contract unless subsequently changed for reasons approved by
the City by a formal change order to the Contract. Material rates shall be in
accordance with the material types shown in Attachment C- Part 4 of Exhibit 2.
1.2 Subcontractor Costs
1.2.1 Attachment C- Part 5 has a list of all subcontractors expected to work for you
under this contract. If required by the City, the Contractor shall obtain
competitive bids from subcontractors acceptable to the City and Contractor and
shall deliver such bids to the City, who will then determine which bids, if any,
will be acceptable.
1.2.2 Material Costs. Charges for Material Costs furnished by the Subcontractor and
incorporated in the Work. The City and Contractor agree that materials listed
under Attachment C- Part 6 of Exhibit 2 represent the maximum authorized
types of materials and unit rates which will be considered reimbursable under
the terms of the this contract unless subsequently changed for reasons approved
by the City by a formal change order to the Contract. Material rates shall be in
accordance with the material types shown in Attachment C- Part 6 of Eachibit 2.
The City and the Contractor agree that the rates listed in the Attachment include
overhead and profit for the subcontractors.
Ac!reement for Services. Poe Asnhalt Paviniz. Winter Resnonse Pa%ze 6 of 7
1.2.3 Payments made by the Contractor to Subcontracts may be based on a lump sum
price from the Subcontractor.
2 Overhead and Profit. Contractor's fee means a percentage over the direct costs (Items
1.1 and 1.2 above) to account for the contractor's overhead and profit.
2.1 Fee for overhead and Profit for the Project cots is a percentage over the direct cost
(Item 1.1 above) that includes the overhead and profit for the contractor over work
executed by the contractor. Overhead costs includes, but are not limited to, the cost
of the contractor's offices and office personnel, insurance, bonds; and any other
overhead and operating expenses not specifically included in the Cost of the Work as
defined in Section 1.1 above.
2.2 Fee for overhead and profit for subcontractor's cost is a percentage over the cost
charged by the subcontractor to the contractor (Item 1.2 above). The overhead and
profit for the operation of the subcontractor is already included in the subcontractor
cost charged by the subcontractor to the contractor.
Agreement for Services, Poe Asphalt Paving, Winter Response Page 7 of 7
A.TTACE96E1~'T A- PART 1
GENERAL INFORMATION
A. Legai Name af Applican# Comgany
FU£ ARgAA7M PAVTIt;~ TNC' :
B. Nane of Cantact Person
BPM cR-TFFrzH • , ' Title vlCe PmIDmr
Telephone Nwnber including area code 208-777-0498
e-mail addres s brad@Doeasr3h Fit. com C. Did outside indivi.duals/agencies assist with preparation of this progzam? '
YE5 X NO If "Yes", please describe;
D. REGEIPT OF A.DDh'NDA: Firm acko.owledges receipt of the foIlawing addenda if any:
Addendum No. 1 A.ddendum No. . Addendum No. Addendum No.
Dated 3/ 16 / 2 0 0 7 Dated Dated Dated
I certify that to the best of my knowledge the i.nfamation contained in tbis RFQ for
qualifi.cati.ons is accurate and complete and that I iaave the legal authority to commit this agency . to a contractual agreement: x realize the final fimding ior any service -is based upon funding '
Ievels and the approval of the Spokane Valley Cifiy Council. V. v,
' Print Nanie ' • T'itle
. ,l . r ~ • . ~J -J r~-'~~ .
Si e; ini '~ra.tor, ox Applicant Agency Date
. , I
- ATTACEMIENT A -1'A.R'T z
ADM1hTISTRA'i1VE iNFORMATION' .
A. F1RM: ' .
1, Name of firm: ppg AspmLT pAV.ING INC
2. Business address incl-udi.ng zip code: 2732 N gEM Rp, pOST FArr.s m 83854
, 3. Telephone number includiag area code: 208_777_0498
4. Fax number including area eode: 208-777-6499 .
5. Federal Tax Identification Number: 82-0263719
. 6. Washington State UBI Niunber if issued: 409-018-683 ' Sta#e Industrial Aceount Ideniification lrIumber if issued: 191,377_pp_1
8. Following is a listing of all engagements the company has undertaken in the last five
years that have resulted in:
(a) Asbitraiion or litigation and the disposition of the cases. ,
NoIdE
. (b) Claims being filed by the Federal Government or the V,Washiaagton: State .
bepartments of L & I, Employmeat Securiiy or R.evenue. .
rlortE '
(c) Liens or claims recorded with the Spokane County. Auditox by suppliers or '
subcontractors. List with whom, for wbaf, and amount '
NONE '
B. nNsux.ANcE caNeANY: .
. l.. Name of Insurance Company STpNEgRmcmMOQUARY INS. AG
2. N'ame of Insurance Agent. jm REWETr ~
~
3. Address including zip code: p pBDX 9~ ~W(Si,pN WA 99403-0009
. 4. Telepbone number including area code: 509--758-5529 .
- . , . . _ . .
. 1111achment-8 Comp~.y Ea~perience Poe Asnhal# Paving, Inc. has been fn business since 1953. We pYide ourselves in delivering
qualiig projects, oa time, and under budget. Otu pxajects range in size from pYtvate
' c3rigeways to State / Federal ~i'ighwar., inWashington and Idaho. Foe Asplatt has completed contracts with various rnunicipalities oves fhe pe-ars. VQe have
partnesed cstith such agencfes as: •
• Gitp o€ SpQkane VallEy
• City of 3sibqrty Lake I
• City of Coeur d'Alene
~ Gity of Rathdrum • City of Pullman '
' • City ofMoscow
• Cify of Glaxkston . .
• City of Lewiston .
• Wash.ingtan State Tlxtivezsity . .
See attached shee4s fox refezeaces, • ,
• All of our Employees have the appropxiate Iicenses and cextifications to operate the
equipment necessazy to execute the work needed to cornplete this conixaot. The management .
team has subs►antia1 experience and has affended various leadership seminars, quality
confxol classes, safety classes, and corr►.putex software alasses. Below is a list of the key . .
personnel that will be invo7ved in executing thas contract:
• Brad Gaif~'ith - Vice Psedd=t - 30 years of experaence
• Ni:'ke Johnson - Supezintendent . -16 yeazs of experience
. Taj AnderSan Project IYlanager -5 yea.rs.expeYience
. jody Todhunter - ContractAdministration ~ 10 yeaxs expexiertce
. john Hines - Paving Foxeman - 30 pears er.perience
. Dana Haugen - Prep Foremaa 25'yeaze experience '
• ~ ~ ~e f-exen.ces .
• Ciig of Sgokane V21Zep Asphalt R.ega3rs 2006 $200,000
, Z`*tt Klein - 509 68$-0192 ,
Sireet overlaga, aggregate base, patchiag, utUity adjustrnents, fraziic contro2.,
• Cifp of Coeur d'Aleae Overlays 2004
$600,000 Dicx suchocld ZQB 769-2286
Fisphalt reno4a1, fabric, averlap, ufilifp adlustznents, patching, traffic control.
• City of Caeur d'Alene averlays 200a
'
$650,000
Dick S:chocla - 208 769-2285 . .
Street overlays, asphalt remova!, fabrtc, utility adjustments, patchingt tra~{'-ca confrol,
• Niinox Stxeet Resuxfacing ,
Cit3r a Pullinan
- $QOQ,000 • .
Saro: Nasralla - 509 338-3303 • •
Overlays, patching, util.ity adjustrnents, trafric control.
• B.cceletated Stzeet ResurFac3n,g .
City of Pullinan
$420,000
Sam Nasr4Ila - 509 338-3303 •
Grinding, wedge milIing, asphalt paving, utility adjustments, curb seplacement, taff'ic control • -
o VTSII Parking Sexvices Repafs 2005
- $48,300
.
Ed FisIter - 809 338-9060
Egcavation, asphalt pavutg, patching, utility adj-ushnents.
• WSII Resuzface Sr Repair 2006 .
$185,000
Clyde StPLIhelm- 609 335-9 000
Grinding, pavi..ng, patching, utilitp adjusfments. ' • FY'0 6 Pavemeat Overlay
Cify o£ Moscow
. $520,004
Toe Sclinacher 208 799-4233
' Grinding, asphalt overizys, fabrio, utility adj=trnenta, traffic confxol,
• City SEreeE MaYn.fenance 1997, 20013 and 2405 '
. City of I,ewiston ,
$622,000, $537,000, a.ad $347,000
Merritt Donlon - 208 74G-9671 Ert 260
Qvalitp patching, u#ility adjustments, asphalt pre-1eYe1, paving fabric, overlaps, chip
, seal, trafria control.
You can call these Municipalities for additzonal referenGes;
. Cifg of Liberty Lake
Doug $mith .
509 755-6706 . .
, • City of Claxkston Jim martin
509 7ss-issa
t
- Work F la n .
prai;~~nary Schednlep. •
• Tki.s schedule is agenerai outSate a~ availWe tim.e to be spent arc #1ae praject,
Agril thru jvne: 5 - 10 wtarldr►g dap ansite 5 - 7 workiag days offsite
IulY #.lxu Octc~b= 3 - a worldng d.ayrs oasite 7 - 1S wark3.ng days offsite .
The terxtative clate for oux asphalt g1ant to open a.~ 21~ The glanfi typfvaRy Stays 0 pen
tbx6ughriovembes. W=k sequ,ixerr►ett#s wffi bei ar-con-LpUslod bp the SugerfntezLdent
cor=mdoatmg vdth Tiz-n Mein on 9- regilar hasis to schedu1e vork to be done. ~e
Superintendent wM then set up the wo.rk bg notHyizig the lProjec~ ~f the achedu3e,
al~ovving hirr► tn order ,ma.terials arteedod.The Sugerixttendent wM #ktiaxt set ~p t1m,
raohiIizatian af the equipxnent and pexsoxinel needed to exeuute the waxk. 7`he FZoject .
I'danager wM #mak the work v-ia the- I?aily Re~orts. He w~ll. also ccrrrFSuun.icate the scope of
waxk to the Conixacts AdmirListsatiorL permn wha will then ia$o!ae wark cbrLe on a rncrLd-Ey .
~asi~, • -
Oux equipmen# meets a]1 fed.eral, state, and :oc.al xegvlaticms. We prids ourselves in ,
ma.ni,#aiz~g cleax~y up ~o ria#e eqrzipmemt ia good warkdng condition. We have an extemive
pzeve3fative mamtenance program whi,clz keeps a]I crf vur eqaipmen# vp to stmdaids.
. See attacked EqLrsfpmea# lisf: The 5up ~'srtearient wM he in touch iNith'Em Mein on a zegulax basis mid Re caas be reached
by cell phor►e between the hours of 6;34 arn - 6;30 pm Momda~ - Prida3r, Messages can be left
- on his cef~ ph~~~ ~er hauzs, He vrw-M xeturn afteS houx` message.sat the begitzrdng of the x►ext
work dag. ]viessages leit d-a.~~g vewl- houzz w}ll 1ae zeturaed aiffifta 2 hours. Lf the
Suiaaaintandent ca*iot be reached due to iSSnes beynnd our cc~ntral, the Proaed Marrager c~~
be reached flucugh the afti5, azd. ! ar his cell phone. •
Pve Asphait wifl ana.lyze ths umrk aaLMty to Yre doae =d supply Iahav axr.d equdpment to
cvmplete the work in a safe mmnex with the leas# amount cf irnpaat on,#he ptb3ic as pnssible.
Poe .~halt ga.arante e~ o='vvor1=ansXp azd ma-erxa1s used to be i~ Aoqoxd-ance wU
specificatilons. We v~7.I xepair or r~plaGe az►y of ouu vsroxk th4t ma-y prove to be dafec~`s-ve in its
' wor1==s1uip fvx one (1) -p'ear frorn date a£ accegtaxxee.
TiLe safety of our per~brinel and the pub1ic is aur biggest concern. We intend Ea be very .
det4ed ixx Q= t-dfic =Lt7zal gzo cedures, Pxecaattiorwig measures axe gait o£ our dai],y .
ogerafions #o assm-e pubUa safe~)r x.e_: femporaty ramps fnr accesa, tneven eclges, etc,
Tkxe FQrer¢an wW ffil out the D aRy Repax#s, t€txn them ixxta %e Stirpez-intandEent for review f
approvai, the PxaXect Ma.nager wiU receive daily zepoxt5 i~:om the Superkatendeat afEer
appraval and then orj n17e the Daily, Reparts 3.~to w~aldy repoiF,s for deli7ary to the City of
Sppkane Ve73ey, ' -
See attached daitlg re~oxt: We appreciate the opgarkmi.ty- the City af Spokaz~e Valley has given us in, pxoviding this
pxaposal. Thmugln the coULabaration of our staff we were able, ta chaUestge aurs~lves in anx
coFnsnuniMtioxrs, work ~aw' safety, a4LaiPmentuffiization, and reportfng. `i'his progasal
inc.ludes new ideas an how we nlay bettes serve 4he Citp of Sgokzne Valley with highsr qu?1itp, aalue, and on time delivery. SrVe Iook forward to a positiv+e partnership.
' If yau have any questions regarding this pxoposal, please contact Brad Griffif3i 208 660-30921
jodg Todl•►untzr 208 777-0498, Yike Johuison 208 660-I887, or Taj .Andersari 208 660-1246.
~~~~~ENT LIST
' . . page ~ .
~ ~~~~~PTION CONDC~~~~
~ GOOD
38 1993 KENWoRTH T8aD TRACTOR GODD
224 1985 FoAD FsaD DLlMP TRUOK CzQOp ,
. 225 2000 FORD F600 DUMP TRUCK EXCELLENT
22 1999 KENWORTH T8GO END DUMP EXCELLENT
29 19e9 FCENWORTF,i TSaO END ❑UMP EXCELLENT
.
40 1999 KERWOR7N TBOO END DUMP EXCELLENT
56199SPETERB1LT 3,~ ENQ RUMP , CO0D
60 1 9GB 14EN111[ORTH T84C► ENa DUMP GQOD
23 2007 pEiERBlLT 357 8UPER DU~P F-XCELLENT
24 2007 PETERB1LT 357 SEJPER DUMP F-XGELLENT 26 2007 PETEROILT 357 SlJPER DUI~P F-XCELLENT '
.
27 2007 PETERBILT 357 S[JFER DUMP EXCELLENT
28 2007 PETERBII-i 357 SUPER aUMP JLXCELL.ENi`
251 2000 FORD LBODO VlfATER TRllCK 2DOG GALLON EXCELL ENT
-257 1979 FDRD LBoDO WATER TRllCK 200D GALLDN G0OD
259 1 99s KENWOFffH 78OD WATEF3 TRUCK 400D GALLQN GOab . ,
. 284 1974 I{EN1~ORTH 0500 WATER TRUCK GOaD
205 2004 FORD F550 TACK 7RlJCK EXCELLENT
_ 273 1999 FOFCD F450 SERVICE TRUCK F-XCELLEf1lT
, 219 1997 FO RD RANGE R GC)OD
'
221 24OO CHEV'f G14 2000 F(7RD F2~O EXCELLENT
230 2000 F019D F250 EXCELLENT
San 2007 FORD F150 EXCELLENT
303 2000 CHEVY C1 iD EXCELLENT
•
804 2006 CHEIfY COLGRADO - EXCELLENT
308 2004 GMC 1500 EXGELLENT
202 2004 FC~~~ F46o EXCELLUNT 208 2006 FORD F450 EXCELLENT -
247 2003 FORD F55'9 , EXCELLENT ;
75 2007 TRAIL4CIiVG LDWBED - ' ECCE LtENT
102 2001 ~ILLlAMSEN 4 AXLE PUP EXCELLENT _
.103 2001 WCLLlAiVi5EN 4 A}Cl,E PUP , EXCELLENT
I8I 1099 WELUAM5EN 4 AY.LE PLJP EXCELLENT 188 1999 tq3LL4A1d1gr-h1 4 AXLE PUP EXCELLE~T
189 1999 VVILf_iMASEN 4 A7CLE PUP EXCELLENT
127 1997 R1JN1iVAY 13EL.LY DlJNfP TRAILER GODD
-
144 2003 OLYNiPEC,9 AXLE TELT TRAIL~R EXCELLENT
1$1 1996TRAILMAXT12UTTRAiLER GQDD
182 9 9983RAILMAXT12UT TRR1LER GOOD
145 2OO6 TRAii..N9AX T1~~T TRA9LER EXCELLENT
67 1977 SAVV TRAfLER GOOD
70 2004 FOX LJTILITY TRAfLER EXCELLENT
127 FREUHAUFTACK TRA1LER GOOD
461 1998 cAT c~~~~ ~RADE ROLLER GoOn
2004 IFi DD34HF Fi~LLER • EXCELLENT
,
411 2004 DYNAPAC C01 02 ROC.LER EXCELLENT
Ec~~~~~ENT LIsT page 2
UNIT # DESCRlPTION CONDITION 418 2005 1R DD70HF ROLLER EXCELLENT 416 2000 IRDDIIOHF RULLER EXCELLENT
. 505 2005 BOMAG PAVER EXCELLENT ' .
59-4 2000 BLAW KNOX PF5510 PAVER EXCELLENT
607 2002 CAT 972G11 LOADER EXCELLENT
722 2005 JOHN DEERE 21 OLE SKIPLOADER EXCELLEM'
718 1974 HUBER M750 GRADER GQOD
711 1998 CAT 160H ORADER GOOD
828 2006 BROGE BROOM " EXCELLENT 926 1998 TACK TRAILER GOOD
946 MULTIQUIP SAW EXCELLENT
421 PLATE WACKEAS GOOD '
r .
. . l'
. . ,
~rCx l.LtRiIRe[~mlEquipirssnL ibMornken:, y
POW ~~~HALR PAViNG5 I~j
~
,
CFtEV9f CARD MSTEa rtEaQrNs • ` .
DA7E: I131.50:0V1VSCt61E;
E~o
' srAF1r
JOB N0. h4ANiE: , TOoAY urePa~~~; ,
WFA'I'F3EA Ft]REMAN'S .
AhI: p.M. SHIFT: RapR4VAL VEK# . ,
1UTATEFiEPi[,S ,
NAWiE IEMpIDYM ~ WsllT FlMI PHASE GLH&9 ~ EoUIP AC?relgval ' t~+fu~tm
NUPd6ER 11ME ~ LN T1hiE S7 f71' C4pE CORE H~15.
I I I ~ I AC NalnOne m+Vllarmes
+a~Qmxhta an
~ I I I i I~ ~ ~~Q +orOnhnW
4 ~^I ~ I ~ ~ ~ ~ Soieperheu) Ipe~B
_vy
1 k I I ~ I . . ~a~ .
I ~ ~ I ~mrm f F.
I I I I . IV Water LF
. ~ I ~ 1 I I i E 6"osrar ~ ' GR
' ~ I I E I ~ . I _ cnsr cooE I SdUREa I TYFE f 70N@l~OAf78
I ~ I f ~ 4 ! ~ . ~
I I I ` ~ ~ r
J013 ara,Wr
cnsr cone i~~ rnr~N~n ~au s
' I I ~ I I I ~ I i
. $ATCH. pACE oF~r,nLHOuRs: . . '~raLpROaUCriou: C~3Ecx~ ~r•.
" P~Cq~NCI~t~ ggr
ATTACHME1vT C r VOA/T L ROi OAJAL
; - - .
Contractcrrs Overhead ana Prafit .
. ATTACHUvZENT C - PAR'T 1
Itein Description Overhead
. and Yroflt -
1 Contractors Fee for Overhead and Profit for Pzoject Costs 22%
• 2 Contractors Fee for Overhead and Profit for Subcontractor Costs ~
, - ~ :
ATTACIPAENT C - C05T PRUPOSAL
; Contrac#or's PayroIl Cost . A'ITA C - PART 2 .
Contractor to list alll personnel egpected to work within the Ciiy
Personnel Classification and Desciiption Hourly Rate '
, Reg. O.T. .
. Superintendent - Priznary City contac~ organizes, schedules, and $52.00 /$65.00
;manages contractoxs work I
~ .
$38.00 / $51.00
Foreman -
; $37.00 / $50.00
. ~ ,
: Operator ~
j $37.00 / $50.00
Teamster . ~ • .
$34.00 / $46.00
Labarer . " .
,
I
i
~ . .
! . ~
~ ~ . •
,
ATTACHMEEN'I' C - CosT PRoPOSAL Coritractors I1'Iaterials Cos#s - A'I"I'ACHMEEN'I` C-- PART 4 Item Description Unit Unit Cost
1 HMA. Ton . $43.00
. ~ 2 CSBS Ton $6.00
,
. ATTA~HMENfi C - COST PR.OP05AL ~ SUBCUNTRACTOR LIS'T - ATTAC;HIl4ENT C-- P,ART 5
Contractor to list aH sabcontracfors ezpected to workwithin the City .
woonY'S A.SPI3AY,T SEALCOATING, IlNTC. FRANK GITRNEY, INC. MDM CONSTRUCTION, INC.
NORTHWEST FENCE
NOR'TI]:W'EST LANDSCAPE
. . i CAMERON CONTRACT]NG, INC.
` ECLIPSE TRAFFIC CONTROL & FLAGGIN, IINC. .
. I.
i • ,
. . I
'
- - - - - - _ - _ - - - - -
Subcontractors - Contractor to provide a list of all subcontractors anticipated to be
used for performing the described services. Contractor to list the overhead and
profit on subcantractors in Ztem 2, Part 1 of Attach.ment C.
- - . i
~
. _ ~
ATTACHMNfi C - COST PROPOSAL
Svbcontractors Nlaterials Costs - ATTA.C:~N'I' C--1?AlZT6
. . . :
Item Ilescragtaan • Uxut Unit Cost* ~
1 Quauy Spalls Ton $14.00
2 Crack Sealant ' Pound $4.00
,
3 PCC Cubic Yard $92.00 1
4 Guardtail LF $12.80 .
5 6 `Chain Iink Fencing LF . $12.00 6 8 `Cha'in link Fencis►g . . LF $14.25
7 Type A Drywell In Road. Prism EA $620.40
8 Type B DryweR Tn R.oad Prism EA $850.00
9 Type A Urywell In Swale EA $620.00
~10 Type B Drywell In Swale EA _ $850.00
11 Catchbasin Type 1 EA $490.00 _12 Catchbasin Type 1 w/ Oi.l Water Separator EA $820.00
13 Pipe Sumps EA $145.00 .
' 14 10' SDR-35 PVC Pipe I,,F $5.70
IS 12" SbR 35 PVC Pipe LF $8.20
16 12:' CMP LF - $14.03
17 12" RCP LF $20.00
18 Drain Rock Cubic Yard $10.83
19 Filter Fabric Sq Yard . $0.84
20 Seeding, Mulching & Fertilizing Sq Ft $4.10
~•21 Sod . Sq Ft $0.40
? Unit costs include overhead and profit for the subcontra.ctor.
A! TACH1Y1ENT '1`.+ COST PROf OS~~
~ontractotaS EqI~ipCi7ent CoSt
ATTACHMENT C' - PART 3
. Contractor to lis# aEl equipment expected ta work within the City J
Equipmenf ~~cription HnurV Rate 939 1993 KW TSDQ 'Frac#or
##224- 1955 Ford F644 Dump T=k ' $44.00 .
. • , . _ ,
422 1999 KW T800 End DuzAp • ' $55.0D .
~
429 1999 KW T800 Ead DUMP $55.00
.
,
440 1999 T900 Bnd Dump $55_00
. .
_ #56. 1993 Pete 357 B-ndDump ~55.00
,
#60 1398 KW T5O0 Bad ID►um.p $55.00
. . ~ .
#23 2007 Pefa 357 SuparDunp $75.00
924 2407 Fete 357 Supelr Vamp $75.00 ~
. 25 2 407 Pete 3 r? Suer DumF $75.00
' .
F27 2{}07 Pete 3$7 SZporr Dp $75.00
.
, . _ .
2007 Pete 357 Super Dm.g $75.40
. . ~
. 4257 1979 FoTd L9090 Water firuck, 2000 GaIlDn $40.04
'AdS9 19$$ KW T804 WaterTtwk, 4000 GZm $55.0o ,
• 4284 1974'1CW C500 WaterTruck 4205 2004 Fard PSSU Tuck',iruok , $40,40 ~ .
4279 1999 ~ord-F450 Sezvice Tnmk . .$35.00
,219 1997 Ford RU6-er M.00
. .
4221 2003 chovy c10
. 4236 20 04FordF250 . .S-15.00
.fl0
F300. 20#}-fFwd)FI5 D
#3~3 2000a0vy CI4 ~SUDD
004 2006 Gfaevy Calm-a.t3'o $10,00
~ 4306 2404 GMC 1500 ' ~$15,00 ~ ' .
.
ii2St+J 206■ FRJAW 1 45Y W25k00
-4249 2005 Furd R450 $25.00
. ~247 2403 Ford F550 $25.00 -
975 2047 TraUkhg Lowked , $35.04 .
#102 2001 Wfliiamse~, 4 ~e Pup $20.04 #103 2001 Wiiliams= 4 AxJe Pup $20.00
~ .
Equipmenf Description Cont'd HourtyRate
9187 1999 Witliansen 4 Axle Pup $'20.00
#188 '1999 WMiarnsen 4 Axle Pup . . $20.00 #189 1999 WiI h'aznsen 4 Axle Pap , $20.00 -
- . ,
9197 1997 Rway Belly Dump'Trailer y S20.00 . .
,
4144 2003 Olympic 3 Axle Tilt Trailer . S25.00
,
#I3 i 1998 Trai7max TI2LTT Trailer $15.00
#132 1995 TYailmax T12UT Trailar 1$15.00
#149 2006 Trailmag T12UT Trailer ' $15.00 .
#67 1977 Shop Built Saw Trdiler • $15.00
#70 2004 Fox Uti'lity Trailer $15,00
#127 FrauhaufTackTrailer $15.00
"#451 1995 Cai CS563C C,'rada Roller $50.00 _
4406 2404 TR DD34HF Roller . $40.00 .
#411 2004 Dynapac CC 102 Roller $40.00 .
#418 2006 IR DD70HF Roller $55.00
9416 2000IRDD110I3Y Roller ,$74,00
#SQS 2005 Bomag• $75.00 .
#524 2000 Blaw I~nox PF5514 $150.00
#607 2002 Cat 972GI[ . $75.00 • #722 2005 7ohn Deere 21 OLE ' $45.00
. • 4718 1974 Huber Ni750 $45.04
#711 1998 Cai 160H • $80.00 #828 2006-Broce Broona ' $50.04
#926 1999 Tack Trailer $15.00
4946 Mtiltiquip Saw $25.00
#421 Plata WaGkers $5.00
Broom - pickup A.t1A $150.00 -
Bacxhoe 310 - xenW $sa.oo . . ,
CITY OF SPOKANE VALLEY
- Request for Council Action
Meeting Date: August 18, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business 0 new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE : Motion Consideration: Set Public Hearings for 2010 Proposed
Budget
GOVERNING LEGISLATION: State law requires at least two hearings on the 2010 Budget
PREVIOUS COUNCIL ACTION TAKEN: The City Council has discussed the budget process,
goals, requests and other budget related issues at several meetings during the summer. A
public hearing on revenues proposed for 2010 was held on August 11. The City Manager
presented a proposed budget to the City Council on August 11. The Finance Committee has
been briefed on significant changes in the 2010 proposed budget.
BACKGROUND: State law requires several public hearings before we adopt the 2010 budget.
Staff has planned public hearings for September 8 and September 22 to consider the 2010
budget.
OPTIONS: At least two public hearings are required prior to adopting the 2010 budget. The
City Council could elect to hold hearings at a later date. However, the hearings must be held
and the ordinance passed prior to December 31, 2009.
RECOIlIIMENDED ACTlON OR MOTION: Move to set the 2010 Budget Hearings for
September 8 and September 22, 2009.
BUDGET/FIIVANCIAL IMPACTS: Once the ordinance is approved, this will be the adopted
budget for 2010.
STAFF CONTACT: Ken Thompson, Finance/Administrative Services Director
CITY OF SPOKANE VALLEY
- Request for Council Action
Meeting Date: August 18, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information [Z admin. report ❑ pending legislation
AGENDA ITEM TITLE: Swimming Pool Pass Program '
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Connie Nelson, of Spokane Valley Partners will be joining us to help launch the pool pass
program.
OPTIONS:
RECOMMENDED ACTION OR MOTION:
BUDGET/FINANCIAL IIViPACTS:
STAFF CONTACT:
ATTAC H M ENTS:
CITY OF SPOKANE VALLEY
Request for Council i4ction
Meeting Date: August 18, 2009 City Manager Sign-off:
Item: Check all that apply: p Consent ❑ Old business ❑ New business ❑ Public Hearing
Z Information ❑ Admin. Report❑ Pending Legislation
AGENDA ITEM TITLE: 2009 Comprehensive Plan Amendment Update
GOVERNING LEGISLATION: The Growth Management Act (GMA) RCW 36.70A.
PREVIOUS COUNCIL ACTION TAKEN: None.
BACKGROUND: The Growth Management Act (GMA) allows local jurisdictions to update
comprehensive plans no more than once a year. The City codified this process in the Spokane
Valley Municipal Code (SVMC) in Section 17.80.140. Consistent with state law and the SVMC,
staff will publish notices in August advising the public of the annual amendment process and
that the City will accept comprehensive plan amendment applications for the 2010 cycle through
November 1, 2009. This notice will also be posted in the main reception area of City Hall, the
Permit Center and at the Spokane Valley Library main branch.
City staff will place needed amendments on the City's docket and include any requested
amendments initiated by citizens or property owners. Processing of the amendments will begin
shortly after the November 1St deadline.
OPTIONS: N1A
RECOMMENDED ACTION OR MOTION: N/A.
BUDGET/FINANCIAL 111flPACTS: N/A.
STAFF CONTACT: Greg McCormick, AICP - Planning Division Manager
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 18, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ Consent ❑ Old business ❑ New business ❑ Public Hearing
' ED Information ❑ Admin. Report ❑ Pending Legislation
AGENDA ITEM TITLE: City Center Environmental Impact Statement/Planned Action
Ordinance Update
GOVERNING LEGISLATION: The Growth Management Act (GMA) RCW 36.70A, State
Environmental Policy Act (SEPA) RCW 43.21 C and WAC 197.11.
PREVIOUS COUNCfL ACTION TAKEN: None.
BACKGROUND: The GMA and SEPA provide local jurisdictions a process to encourage
economic development within specific geographical areas through the use of an environmental
impact statement (EIS) and a planned action ordinance (PAO). Council approved funding for an
EIS/PAO of the designated City Center. The initial work began on this project earlier this year
with an EIS scoping meeting in April. The purpose of the scoping meeting is to identify the
areas of the environment to be addressed in the EIS and appropriate land use scenarios to
evaluate in the EIS.
The final EIS scope was established in May; after which the City's consultant team let by
Berger/Abam began the work of drafting the EIS. This work is continuing today and staff
anticipates an administrative draft of the EIS for review no later than the end of August. Once
staff has reviewed this draft and any changes have been incorporated, an official draft EIS or
DEIS will be issued for public review (typically 30 to 45 days). Once the public review period
has been completed, the comments received during this phase will be addressed in a final EIS
or FEIS. Once the FEIS has been issued and appropriate mitigation measures have been
identified, any proposed development within the City Center area that is consistent with the
parameters of the EIS will be deemed to have complied with SEPA and may proceed directly
into the commercial permit process.
OPTIONS: N/A
RECOMMENDED ACTION OR MOTION: N/A.
BUDGET/FINANCIAL IMPACTS: N/A.
STAFF CONTACT: Greg McCormick, AICP - Planning Division Manager
CITY OF SPOKANE VALLEY . Request for Council Action
Meeting Date: August 18, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information 0 admin. report ❑ pending legislation '
AGENDA ITEM TITLE: Pandemic Response Plan
GOVERNING LEGISLATION:
PIREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND:
With the US Department of Health and Human Services and Homeland Security issuance of a
public health emergency in April of 2009 due to the H1N1 flu virus and the June 2009
declaration of a level 6 pandemic by the World Health Organization, the City of Spokane Valley
is 'preparing its Continuity of Operations Plan (COOP) to ensure the delivery of essential
services in the event spread of the illness disrupts normal City operations.
There has been confirmation of H1 N1 infections in the State and Spokane County. A draft
COOP has been prepared, and templates have been provided to Department heads for
completion of departmental COOPs.
In addition to creation of the COOPs, pro-active measures that can be taken now have been
identified to ensure we are logistically prepared to implement our COOP if such measures
should be required.
OPTIONS: Discussion and direction from Council.
RECOMIUIENDED ACTION OR IifIOTION:
BUDGET/FINA►NCIAL INiPACTS: The City of Spokane Valley is preparing its Continuity of
Operations Plan (COOP) to ensure the delivery of essential services in the event spread of the
illness disrupts normal City operations.
STAFF CONTACT: Mike Jackson, Deputy City Manager
ATTACHMENTS Draft Pandemic Response Plan; PowerPoint
~Y OF
~
al ley
I ~
~~ERATIONS
FOR PANDEMIC
~
Table of Contents : Lln(ier Construction
1) Purpose of the Plan . . . . .
2) The Scope of the Plan . . . . .
3) Planning Assumptions . . . . .
4) Potential impacts . . . . . .
5) City's Responae . . . . . .
6) Authority . . . . . . .
T) VII. City Function Hierarchy . . . .
~
8) City of Spokane Valley . . . . .
Continuity of Operations (COOP) by Department
a) Functlon
b) Content ~
c) Department Plan
9) Elements of the City of Spokane Continuity of Operations.
a) Communlcatlons
b) Compensation Pollcy
c) InfJuenza Proiection Measures
d) Other Essentfal Functions
10) Internet Resources. . . . . .
11) Attachments . . . . . .
2
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II
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~
D I'a ft
Continuity of Operations (COOP) for a Pandemic
City of Spokane Valley
(June 16, 2009)
1. PLIRPOSE OF THE PLAN
The purpose of this plan is to ensure continuity of government and essential services if an
influenza paridemic event occurs affecting the City of Spokane Valley. The severity of risk
associated with pandemic flu warrants the City's investment in preparation. Health
officials feel that a pandemic will occur at some time in the future and that it is wise to be
prepared. Accordingly, Spokane Regional Health District urges all businesses to address
this issue and have a contingency staffing plan in place.
The plan for the City of Spokane Valley provides guidance regarding detection of,
response to, and recovery from an influenza pandemic. The plan describes the unique
challenges posed by a pandemic that may necessitate specific leadership decisions,
response actions, and communieation mecilanisms. Specifically, the plan is ta:
~ Define preparedness procedures before a pandemic occurs that «-ill enhance tlie
effectiveness of response measures.
• Define roles and responsibilities during all phases of a pandemic.
• Ensure and validate readiness through the creation of training excrcises to support
implementation of COOP plans and programs.
During an influenza pandemic, the City of Spokane N'alle\, ill lltilize thc I~l~in tc7 achieN-e
the following goals:
• Freserve continuity of essential gox-ernment functioils.
• Limit the number of illnesses and deaths.
• Implement as required, successful succession in the evznt a disruption renders
leadership unable, una`railable, or incapable of performing their responsibilitie>.
• Reduce or mitigate disruptions to operations.
• Achieve a timely and orderly recoverti• from a COOP situation and resumption of
full services to the city.
2. THE SCOPE OF THE PL aN
The Plan primarily fucuses on the roles, respoiisibilities, and activities of all personnel ot
the Citv of Srokane Valley. The plan addresses measures for consideration durine the
,
,
stages nf increased likelihQod ofan influenza outbreak that may severely degrade the
continued essential services of city govemment.
3. PLANNING ASSUMP'I"IONS
t. An in.flt~enza pandemic w7.i1 result ~n the t`apid spread of the infection with
outbreaks lttirroughout fhe world.
Based an national assumptions, approximately 25% - 35% of the
workf'orce will be absent from the work pTace due tv i11ness personally or
by c~g for family members wco are ill.
3. Thcre rvill be tim+e to phase iun actions as the pandemic ~evelopsa
4. Businesses and schools vNill close as tie pandermic impacts employrees,
teachers and students which will add stresses to City employees.
5. City services w-ith di.rect public interactivn will be at greater risk of
exposure.
6. There cauld be significant disruptiaa vf publie and privatety; oNvned
criticaI infrastructure including transportation, commerce, utilities, public
safety°, agriculture and comrnunications.
7, Sacial distaneing strat+egies aimed at reducing the spread of infection such
as closing CenterPlace, the Citv's Permit Centtr, schools ~d other public
gatl~efing points, and ca.nceling pub1ic events ma}t lae isnplemented during
a pandernic.
8. City ernployees wh+o travel by public tzan.sportation or have children in
sch0o1 wii1be at greater risk of exgaswre.
9. Isola#ivn or quarantine may impact ernployee"s ability to came to ~~~rk.
10. Antiviral medications may be in extremely short supply. Local supplies of
an#iviral medications may be privritized by Spokane Regional Hecallth
District (SRHD) for use in ho~spitalized influenz.a patients and other
priority graups.
11. AS vaccine ibecome~ available, it %ri11 be distributed and admini~tere+d by
SRHD based on curr+~nt nati+anal guidelines and in cvnsultation with the
Washington L~OH.
1?. Insufficient supplies of vacc'mes and antiviral medici~~s m-ill place greater
enaphasis can sacial distancing stratcgy~s and public education to control
the spread of the disease in the Cityr and County.
13. Law enfvrcement may, be called upon to enforce quarantine,
4
4. POTENTY,AL IMPACTS
Patential Impacts
The-re may be shorkages of the fallawing essentials:
Faod & Water
Gasaline
Heating fuels - natural gaslpropane, heating oil W
Pharmaceuticals - antibiotics, roWtxne vaccines, etc.
Cash - financial instifution clasures
There rnay be periadic interruptions in the fflllowing services:
j Water Errtergency Services: Public Safety
Sewage Fire
Garbagetrefuse Hospitals
Recycling T resulting in excess refuse
Pvwer - electricity
Routine medical carelpharmacy
Bus€ness continuity: ~
Business closures - voluntary and non-voluntary, including schools
Public events cancellations - voluntary and non-voluntary
Revenue losses ~
Buskness failures
Up to 35% staff attritian due ta fear, illness, care of family, etc.
Other: 1 Orphaned children and animals
Pulass fatalities Resurgence of vaccine-preuentable diseases measles, etc,
Soc'ial unrest
5. CITY'S RESPONS~
ln accordance with the U.S. Department of Health snd Hurnan Services (-THS) Pandemic
rnfluenza Strategic, Plan, HHS wi11 determine and cornmunicate t.he ,pande-mic phase level
for th~e U.S. based on the global pandemic phase a.nd the extent ofdisease spread
thxoughout the country.
T'he City of Spvkane Valley wtll respond based on the inforrnation provided by the
SRHD. Each level within the plan responds depending upon whether human infection is
occurring within, our ~~CAII, region. Apprvpriate preparedness and response rneasures
are identified far each ievel, with full irnplernenfiation of the COOP'based in part on the
severity with whxch Spokane County is affected.
Ta remain flexible as we respond to the pandemic and its effects vn the Cifiy of SpakarYe
Valley, a core teaxrz has been established to determine the apprapriate plan of actian for
the city as each new alert arises, whe#her from SRHD ar within the city itself. The chart
belaw is nnt iriclusive of al,l that may take place, but gives atn vverview ofthe potential
risk levels and corresponding actions by the city.
5
RISK LEVEL ~ RESPONSE LEVEL CITY'S ACTION
No local alert Response Level 1 ■ Planning - Update plan
Mitigation actions taken documents/information
■ Identify essential personnel in the event
SRHD limits social exposure.
■ Establish adm.inistrative procedure for
flexible worksites.
■ Communicating/training employees on
family preparedness
■ Identify and make available resources
needed in the event of pandemic
■ Establish/test/improve backup systems
(outside access to city computers)
■ Encourage automatic bank deposit for
paychecks
Seasonal flu alert as Response Level 2 ■ Department Director review & revise
declared by local health department action plan
district ■ Distribute flu prevention/care information
to employees
■ Encourage immunizations
■ Conduct desktop training to city -
continuity of operations ■ Test backup systems (IT, outside access to
city computers, telephones
■ Order/replace Personal Protective
Equipment (PPE) supplies
State/Local health district Response Leve13 ■ Coordinate as needed with
declaration of SRHD/Sheriff/Emergency Operations
heightened Center (EOC)
incidence/severity of flu s Coordinate vaccination of essential
cases and/or confirmed officials/employees
pandemic cases in local ■ Schedule and conduct exercises and drills
area and incorporate any resulting revisions to
the plan.
■ Notify and alert essential personnel.
■ Directors report employee absences daily
to HR office.
State/Local Health Response Leve14 ■ Coordinate as needed with
District limits social SRHD/Sheriff/EOC
exposure ■ Consider limiting city operations to
reduce risk of exposure
■ Provide detailed training to essential
personnel regarding family preparedness
■ Administrators review and update their
lists of essential personnel and review
6
~ essential operations in the event of a
possible suspension.
■ Implement social distancing among staff
■ Send employees home with flu like
symptoms and return with clearance from
. a physician.
State/Loca1 Health Response Level 5 ■ Implementation of City Continuity of
District declares social Operations Plan
isolation o Telecommute plan
o Emergency communications
protocol
o Restrict workplace entry
o Core business function
o Possible office closure
o Use of PPE's
■ Coordinate as needed with
SRHD/Sheriff/EOC
Recovery Response Level 6 ■ In consultation with the SRHD/EOC the
City Manager/Deputy City Manager will
determine when the City of Spokane
Valley will resume normal operations.
■ Debrief out of/through pandemic levels
■ Update and revise plans as needed
,
6. AUTHORITY
a. Reference Emergency Management Resolution Number .
b. The City of Spokane Valley has the authority to declare an emergency or disaster
exists based on the following powers gra.nted pursuant to:
RCW 38.53
RCW 35A.33
RCW 38.52
c. In addition, the City of Spokane Valley is a party to the regional Amended
Interlocal Agreement for Emergency Management Services which was
established pursuant to:
RCW 39.34 and
RCW 38.52.070
The City of Spokane Valley's powers are not contingent on a proclamation of emergency
by the Local Health Officer.
7
7. CITY FiTNCTION HIERAR,CHY
In order to prioritize City services and furictions, three categories have been created to
identify levels af response. The C1ty Spoka71e Valley 15 L1niqUe 21S a Gontract C1$y aTId
mast of its essential functions will 'begin at Priority 11, with the exception af traffic
signals as described below:
Privrity I - Essential to preservation of life and praperty and generallv subj ect to a high
degree of exposure to risk
• Folice 1 't respanse
• 911 Comrnutiications
• Fi.re 1't respanse
• TJtilitieslStree#s -water supplY, traffic signals, transportation access, etc.
• Wastewater Treatment - general operatifln
• Cernetery - emergency bu.rials
• Communications - public and employee
Priority II - Vhile generally not providing direct service to custorners, they are necessary
in order t❑ supporf Priority I fu:nctions a7xd typically can be dvne from remote Iocations.
.
• Infarmatian Technalogy .
Pa.yro11
• Finan,cia1 transactions
• City Council
Friority IrY -Those fiuxctians which do not rneet the stand,ards for Priority I or IT and for
, wh0lx7, the pI1121ary reSporiSe wi11 be SuSpeI1sl0I1 O~ the aGt1Vi't1e5,
` parkS & ReCTeaX10I1
' Perin1tt111g/jt1Spect1on
• Comprehensive Planrv,n,g
Hea.ring Exarniner
8. CI'TY OF SPOKANE VALLEY COOP BY DEPART1VIEl►1T
a. Function: To outline departrnent response to #he occurrence of a pandernic
influ,enza that results in aworkforce reducti,on of25% to 35%.
■}r COi1teIi`,
~ Essential "Daily" fu.nctions fihat need to be provided during an event althQUgh at a
reduced Ievel.
8
■ Standard operating procedures of essentia] functions
• Positions identified to cam, out essential functions
■ Team leads and altemate personnel identified to perform essential functions
■ Team members identified and assigned
• Staff identified who is cross-trained to backfill essential functions
• Personnel phone numbers and contact information provided
• Essential functions identified that can be performed via telecommuting and./or
manual processes if IT systems are overloaded
• Essential fuactions defined which can be performed tllrough tlex shiftin►
SAMPLE
,
r
. i .
DeQartment Continui • of Operations Plan
Worksheet
Pianning Etemeots: Review Paragraph 3. "~lannin~ Ascumpti~►n~" ~,,u r~►~~~E}ictcti~i~ ~~+►r4,~licct
DeQartmentarDivisionNume: Operation,,,Lti Icit'Ormation
Office
100,
A. Create plans & procedures that address p.ind~-mic 171i ;1>~l!(11~}(If11~.
1. COtlTlfl',,•
a. Provi:'i-
Lineofsucc",;-,::. (J-.i,.:
Administmtive Assistant in Executive and Legislative Support I)~
emergency contact informatioi . • Carolbelle Branch, Pu b l i
Office: x3001 or 688-02 ~
• Julie Brown= Public Iafomi~._ : . _
Office: x3008 or 688-018 3
• Greg "Bing: Bingaman, IT specialist (web/telephoae updates)
Office: 0102 or 688-0187
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• Request assistance from PIOs in confidentia124-7 Contact List (updated
version is kept in PIO Emergency Communications binder)
b. lnstitute delegation of authority to modify or address anomalies in line of
succession.
• Deputy City Manager/(or Finance Manager for IT specialist)
• C ity Manager
• City Manager designee
2. Identify an)• critical times of year when certain functions must be performed.
• Winter for snow emergency communications standby
• Spring/Summer/Fall for road obstruction notificatioas
• Summer/Fal] for fire emergency communications standby
3. Identify any changes that your reduced level of service will have on other
agencies not only within the Cit}, of Spokane Valley governmeot but also other local,
state, or federal programs.
• lmpacts our ability to issue formal communications on behalf of the city
to, and coordinate communications with:
o Council
o City staff
o General public
o Media
o Businesses
o Spolcane County Emergency Operations Center
o Emergency response and recovery entities including law
enforcement and fire departments
o Other governmental entities at local, state and federal levels
o Non governmeatal organizations
o Educationallnstitutions
o Health entities, including Spokane Regional Health District
o Spol►ane Regional Clean Air Agency
4. Identif}? all internaUexternal customers with which you regularly do business.
• City Council
• C ity staff in all departments, particularly Department DirectorsJProgram and
Project Managers
• General Public
• Media - print and broadcast
• Spokane County Emergency Operations
• Spokane Valley Police Chief
• Spokane Valley Fire Department
o Spokane County Fire District #8
• Community groups
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• S.C.O.P.L. Stat i k )n ~
• ~II:'~1fCI' `~?C~~i:111~ `:1~~C~ ~ ~l~lIllh~~ l~l ;
1,2 C~
111LGILaI -
0 Inforniation aiid rtport-S 11-0111 l..It\ C.uuticil, C1t} Stali un pr06ra11
and issues
s d tolt'rilorle
• Ne«,~:..~~_. ;
O JP.11111~ ~,iil:ti,-;~~' • 1C'••1
o Valley News Herald
o Journal of Business
o Inlander
6. Identify a single point of contact in yow department who will record and transmit
Information about employee absentee rates and the ability to deliver essenrial
service.
• Publ ic Information Officer/designee
7. Identify a method of notifying employees of changing information.
• Employees' City email addresses
• Employee information telephone number for incoming calls
• Website
• Telephone call
8. If job funcrions are mtated to different employees, how will those needing sarvices be
advised?
• Email notification
• Out of office message on email
• Out of office message or cal l forwarding on phone
• Telephone (IT staff can set up phone and computer referrals if employee is
unavailable)
B. Identify essential function9
1. Identify mission essential functions for your department.
• Coordination and implementation of emergency communications information
gathering and disseminadon via phone, email, aTeb, conferences, media
releases (also possibly via WebEOC if that process is up and functioning)
with:
o Council
o Sta.ff
o Public
o Media
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o Spokane County Emergency Operations
o Emergency response and recovery entities including law
enforcement and fire departrnents
o Community organizations
• Emergency response media coverage review/updatelcorrect
• Printed emergency information (handouts, posters) as appropriate
• Identification of issuesJpotential issues/risk communication
• Maintaining records of emergency communications activity
2. Identify functions that can be suspended while staff is reassigned to more critical
roles.
• Non-emergency-related communications including
o Employee newsletter
o Community newsletter
o Media releases on non-emergency functions
o Noo-emergeacy emaiUtelephone messages
o Weekly traffic alerts on non-arterial roadways
o Media releases on City programs, projects and activities
o Council meeting attendance
o Non-emergency website maintenance
C. Identify essential staff
1. Identify positions needed to cariy out mission essential functions. Identify key
employees and multiple backups.
• Carolbelle Branch, Public Information Officer
Office: 0001 or 688-0232
• Julie Brown, Piiblic Information Intern
Office: x3008 or 688-0183
• Greg "Bing: Bingainan. 1'T specialist
Office: x3102 or 688-0187
(web/telephone updates and IT support - in a pinch, may be called into
service as backup PIO due to his personal experience in military public
affairs)
2. ldentif~- staff from non-mission essential areas that can be cross trained to bacltifill critical
functions.
• Chris Thompson, Administrative Assistant (website update, review and
PostinB)
• Roxanne Wyait, Office Assistant II, Reception (website update, review and
posting)
• Lindsey Skinfill, Human Resources Technician, (website update, review and
posting)
• Heather Morris, Community Development Office Assistant (website updates)
• Garrie Acosta, Deput}, Ciry Clerk (website updates)
o Darla Arnold, Public Works Administrative Assistant (website updates)
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• Jennifer Papich, Recreation Coordinator (website updates)
• Deanna Griftitli_ Comml►nitv T)evelopment Adrnini~trative
updates )
• Karen Parsun, Senior (Lentec- Specialist upci,ite~,)
3. Identify an additional workforce, far example retired employees, ti~ conij,l:;t-C
mission essential funetions.
• See confidential Emergency 24-7 PIU list c~~pI,i;iccd ~e!-;;on }:t~nL E'IO
1. Ideliili\ lii IilN~i: ~k_;ii k~::li . . . . . . , ' . ,
the delivery of essential services
• Conduct communications uiii,rmatiun batlieriiig i: telephone, internet, website, teleconference
• Telework from home from other alternative locat
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such as
telecommuting, alteniate work hours, alternate work locations, conference calls instead of
meetings.
0 Yes, see above
3. Identify changes in facility needs associated with alternate work locations.
• No facility changes necessary as long as have laptop set up for rernote access
xvith «•ireless internet access
3. Determine whether critical funetions could be performed through flex shifting.
• Yes, assuming 24 hour operations were necessary, in which case PIO would
aeed to work in alternating shifts with backups in line of succession
4. Employ use of employee direct deposit for payroll.
• Already subscribe to direct deposit
' E. Technology Questionnaire
1. Describe any plans to expand staffs ability to work remotely?
• When/if a spare laptop becomes available, one has already been requested of IT to
be set up for remote access via either land-line or satellite.
• Failing that, PIO home computer can be set up for remote access.
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• PIO has Emergency Communications Binder with emergency communications
instructions, as well as a binder of information needed to operate from home. PIO
also has this information on a thumb drive that is carried at all times.
• Subscribe to dialup telephone/internet teleconferencing program to have on
standby.
2. Describe any clianges to your telephone service requirements? (caU coaferencing, call
forwarding, additional automated messaging systems, etc.).
• See above
3. Describe any other significant changes to yow operations that would impact services
provided by or coordinated through ITS (e.g. establishment of alternative work facilities).
`Vhere possible, idenUfy when changes to services would need to be in place. This is
especiaily important when ITS needs to coordinate with outside service providers on issues like
telephone services.
• Telephone numbers 688-0311 and 720-0311 bave alxeady bee❑ reserved by IT to be
used as an information line on whieh information for the com.munity can be pre-
recorded. Instruetions are outlined in Attachment _ Emergency Communications
Protocol.
• Employee information telephone line needs to be established and instructions for
updatinglrouting callers should be added to Emergency Communications
Protocol,.with information about the line and its use cummunicated to employees.
• Televisioulradio cable feeds need to be connected to PIO office along with a
television monitor, video recorder and a radio for monitoring news coverage.
F. Proactive measures to put in place now:
• Set up laptop or setup home computer to access city files remotely
• Continue training PI Intern so prepared to provide backup PI services
• Place television/radio cable feed and television monitor and radio in PIO office
• Finalize line of succession and document, communicate, train and drill in procedures
• Finalize delegarion of authority to implement line of succession and document,
communicate, train and drill in process.
• Review Emergency Communications Plan and finalize "ceokbook-style" instructions
on all aspects of emergency public information function (see PIO Desk Manual for
roles & responsibilities) as well as templates for various public information
assignments and documents that may be needed.
• Trai.n Lindsey Skinfill and Roxanne Wyatt on how to update and post website
changes.
• Subscribe to telephone/web teleconferencing program.
• Set up group voice mail distribution lists that department heads can access and
implement from either in-office or remotely to notify employees of closure/reporting
status in case of a closwe.
• Ensure all employees have been trained and krnow how to set up computers and
phones for out-of-office messages and call forvvarding.
• Employee information
o Promote flu prevention and care information, including stay at home if
sick.
14
o Promote flu vaccination when available o Encourage all employees to use direct deposit.
o Encourage employees to develop home preparedness plan
Department Continui of Operations Plan
Planning Elemeats: Re%-iew• Paragrap6 3. "Planain Assumptjons" as vou complete t6is worksheet
De,Rartment or Division Name: Human Resources
A. Create plans & prncedures that address pandemic flu assumptions.
Continuit}- of CTovernment i,sues include:
a. Pruvide your line of succession (naines and phone numbers) for essential
services.
lohn Whitehead wk: 688-0021, c: 981-4371
Lindsey Skinfill wk: 688-0207, c: 999-2778
Mike Jackson wl:: 688-0250, c: 688-7575
Depending on the siniation, the successioii rllipht move direcIly fCof11 .Iohn to
Mike. Tssues may also go to a contractzd service.
b. Institute delegation of authority to implement your line of succes'sion.
In most cases, this wauld flow back to Mike Jacksoii.
4. Identify any critical times of year when certain functions must be performed.
Any ehanges neecl to he mat-ie to informatie~n in FT)FN hefore each payroll iS run.
Benefit reports 1lecd io he re::onC1lcc1 [r1LIliiplt; titnes e.ich rnontll.
Open Enrollr»ent is at tlle end of eacll -v•ear, but tllis mati- be flcxible in ii11
emergenc}'.
OSHA accident reporting is due to be completed and posted each
February 1.
3. Identify an}, changes that your reduced level of service will have on other agencies not
only within the City of Spokane Valley government but also other local, state, or federal
programs.
l~
Responding to requests for information from other agencies, such as DOT
Benefits issues raised by AWC needing responses.
6. Identify all intemal/external custorners with which ti•ou regularl}, do business.
External: Union, citizens, beneft providers
Internal: employees, management, department heads, City payroll
7. Identify goods and services you receive from others.
Benefits, temporary staffing, IT Support, internet service (if working remotely),
VPN.
6. Identify a single point of contact in your department who -ivill record and transmit
Information about employee absentee rates and the ability to deliver essentia]
service.
John Whitehead, Human Resources Manager
9. Identif}? a method af notifying employees of changing information.
Email contact will be preferable, using phone calls as a backup. We will need to
know which employees have intemet access at home. We could also use the
Nvebsite or a recorded phone messaee.
10. If job functions are rotated to different emplo}•ees, bo%L ~vill those needing services be
advised?
Emails would be sent out stating who is responsible for certain duties. This
information can also be put into an automatic email response. Forwarding phones
in the HR Office to otheN and updating voiczmail greetings can also assist.
B. Identify essentisl fuactions
5. IdentiN mission essentia] functions for Vour departrnent.
Payroll, benefits, critical staffing, employee contact, advisor}- contact «-ith other
cities, Policy/Collective Bargaining/Employment Law interpretation.
Management Information
2. Identif}- functions that can be suspended while sta.ff is reassigned to more critical roles.
Non-essential recruitment
16
C. Identify essential staff
1. Identify positions needed to carry out mission essential functions. Identify key employees ~
and multiple backups.
Lindsey Skinfill, HR Technician -(Backup, John Whitebead HR Manager)
John Whitehead, HR Manager -(Backup, Lindsey Skinfill for routine HR
questions, Mike Jackson for complex
HR issues)
6. Identify staff from non-mission essential areas that can be cross traincd to backfill critical
functions.
Nc,tte
Identif, aci aclditiunal ~vorl:fc~rcc~. t~0r exal»Ple rccirccl eml,lc,vecs. t~; ec~mplete tt1i;si~~n
I emporar~ staftin,,
D. Identify alternate facilities or service deiil ery
1. Identifyways in whichyoucan
i~l. l.._ .
\ - i ~
_~~~1ei1 l)1 L11~ T Ill\ Iliii.il~ii~ ...:1: ~~-l ♦i~i(~~ 1(i`"%iT.1h` j1*k 'ili iI""':L o: ci1-
could conduct phone interviews for critical recruitment Policy issues ar,:employee questions can be handled by phone, email or web meetings. I oi
that must be done from the office, we could stagger work schedules to minimize
exposure.
2. Can you achieve social distancing (to prevent spread of disease)? Consider ideas such a.:,
telecomr _ . _ .-t- ! . _ - . . _ , . .,,,,a ~
meeting -
in general, social distancing can be achieved by the HR department. Tbe
exceptions would be when files must be accessed that are in hardcopy form only. I
We would also need to gather and fax any benefit enrollment or change forms.
3. Identify changes in facility needs associated with altemate work locafions.
Explore the expanded use of Eden to house employee information. This will
allow HR sta.ff to access a greater amount of information remotely.
The more employee and benefit information is available electron.ically, the more
we will be able to work at an altemate work ]ocation.
17
7. Uetermine whether critical functions could bz performed through flex shifting.
The types of functions that could be done with flex shifting are those that are not
electroaic. This includes personnel files, benefit enrollment, new hire
papenvork, benefits reporting and other critical files.
8. Employ use of employee direct deposit for payroll.
E. Technology Questionnaire
3. Describe any plans to expand staff s ability to work remotely?
Staff will need to be set up with the proper tools such as computers, telephones,
and internet service. Many HR documents and files may also be saved
electronicallyr to provide remote access. Staff will also need to be trained in any
web meeting or documeat sharing programs.
4. Describe any changes to your telephone service requirements? (call conferencing, call
forwarding, additional automated messaging systems, etc.).
3. Describe any other signiftcant changes to your operations that would impact services
provided by or coordinated through ITS (e.g. establishment of altemative work facilities).
Where possible, identify when changes to services would need to be in place. This is
especially important when ITS needs to coordinate with outside service providers on issues
like telephone services.
Proper equipment will need to be installed and tested whether the person will be
%vorking from home or another work-site. Each remote site would need intemet
access, and a telephone. Those who may need to video conference will need the
iiecessary video equipment.
F. Proactive measures to put in place now:
Thzre should be a backup person for running payroll, as well as someone who
can make minor changes to EDEN (a person's address, for eacample).
As much as possible, personnel, beoefit, and recruitment files should be
electronic.
All emergency contact information must be up to date.
Instruct employees on how to prepare to minimize the risk to themselves and
their families
Encourage or require direct deposit for City employees.
19
9. E~~MENTS OF THE CIT'Y OF SPUKANE VALLEY CONT0[.II"TY fJ'F
OPER.A'TI+C)NS
a. +Commuaications
a) This pIan has been posted on the Citv of Spokane Valley Website. It w~ill te
reviewed with staff again ifand when #he Spokane Re9ional Health District
issues a pandemic aIert or as the core team detemiines neces~~ based ~n the
heightened incidencelseverity of flu cas~s ancUor confirned pandernic cases in
our local area.
b) The follouing information is r~~~~ewed with staff at Ieast bi-annual1y:
i. Fossibte health and sa.f'ety issues - Attached to txis plaxt are documents
to pzov~~e an averview of what to expect if there is apandemie alon.g
~vith steps staff can take to prrotect itself and fami1y.
ii. Potential for office closure -City of 5pokane Valieyk is not l%kely t+~
~omplet~ly shut doAm during apandem~c - tinless there is a
declarativn of emergeney that ord+ers the closure of al1 b~~~inesscs.
Voluntary clvsure ofthe office on the part of the City of Spokane
Vailey could place us iIl a position af failing to perf'arm our required
duties.
c) Emergency Convmunications manag,ement p1an -~pon a decisian ta s-uspend
cit}f operafiions, the City Manager or authorized dest~~e (Deputy City
Mana;ger) will tr~~~~ notifrcations and cammunications as appropriate
X. Telephone tr~e notifieatrons
a. City Nlanager - Notif~i Deputjr City Mana~~r and
Council
b. Deputy City Manager notifies Senior Staff,. Public
Informati~~ Officer and Exeeutive Suppart Staff
c. FubIic hif"ormation O~fi~cer aotifies Ops & Admin Staff
d. Department heads mvtify ernployees and ensur~
~epartment/citizen interacti.on telephotte Er~~s are
updated with appr+apriate message ar forwaxded to 921-
1000 (?,7?~~ckup in case unable to contact depw#na~~~
~ie.id wil1 ~v dc!parowient adstiin.iqmilve assistant???)
i. For future cons~~erations: Upl~ad emergency
employee contact list acces~ible vi.a website for
rnanagem.ent to aimplement phone #ree
2. +Confi.m-Ling ema.il notiication to al.I Cjty staf`f and CouxtciI
a. ~rimary respansibility -f- Public Ln,farmation O#'ficer
b. Secandary responsibilitv - Iia.formation Techno1~gy
Speciaiist
c, Tertaary responsibility - Deputy City Manager
d, E-mails will be sent to work e-~~l adtiresses.
i. Message inciudcs
1. City Hall closure status
1'9
2. Employee report or work from home
status
3. Employee information line number
4. Employees check
website/email/employee information line
for status updates
3. Update 921-1000 temporary message recordlupdate
a. To be completed between 6:30am - 7:00am daily or as
status changes
b. Change temporary greeting to reflect status (Date in
effect, closure, emergency status, where to call or
number to select for more information or to leave a
message, etc.)
i. Primary responsibility: Information
Technology Specialist (Bing)
ii. Secondary responsibility: Public Information
Officer (Carolbelle)
iii. Tertiary responsibility: Dzputy City Manager
(Mike J.)
4. Update website
a. To be completed between 6:30am aad 7:00am daily or
as status changes
i. Primary responsibility: Public Information
Officer (Carolbelle)
ii. Secondary responsibility: Infonnation
Technology Specialist (Bing)
iii. Tertiary responsibility: Deputy City Manager
5. Post closure, information resources and contacts on
rnain page
a. Situation updatesllinks on main page
6. Media releases/updates
a. Public Information Officer to check with City Manager .
or Designee for situational updates at 9:00am with goal
of having media releases out and updates posted to
website within one hour.
7. COI11IT1Lll11C8t10I1 W1Lh lOCal OffiC1alS - City of Spokane Valley
tiill use the Web to let local officials of other jurisdictions know
about the City of Spokane Valley operations during a pandemic
situation.
b. Natioaal Emergencv Policies and Procedures
a) All staff should review the City of Spokane Valley's National Emergency
Policies and Procedures. Please refer to the following attached documents for
revie«►:
20
• Work Alternativcs Policv 4-
• Employee Absence and Leaves Policy 4
• Pay Procedures Policy #
b) The City of Spokane Valley has the option to adopt a work rule which allo«-s
compensation duri.ng the time of an emergency declaration that may lead to a
voluntary closure of our City offices. Employees should review the attached
Resolution Na. , which describes the parameters for compensation
hv the City dtirinc! avoltintany clostire.
r. Influenza 1'rutectiun iNIeasures - According to the Spol:vlz Regional IIealth llistrict
a person infected with influenza virus can be contagious for 24 hours before the onset of
symptoms, and for seven days thereafter. niakinL- it extrerllely ea-'y for the vinis to snrea<l.
ij•. t,, 1.,..,. .~~r,,1.._r~ i,f ~,~,,nl~' 111i1i ' ~ l~':~:.,:l;~li:.
L:ll. '
clf 1 l~.~li/lli!\L lll~l~ll~~l - li'~' i~. L u:l.i Ll l;_il '.11'1.i 1 i
. . C
should be practiced by everyone, all the time. This should be common prac .
during any cold and flu season. The City of Spokane Valley will ensure th~: ;
adequate supplies of l, . nr,,,`1,.,:_-1; ~a,,:I 1,-"11:1 hand gel) are availabl. .
b) VVorkplace Cleaning - During a pandemic, we will need to implement
additional measures to mini.mize the tran.smission of the virus through
environmental sources, particularly hard surfaces (e.g. sinks, handles, railings,
objects and counters). Transmission from contaminated hard surfaces is
unlikely but influenza viruses may live up to two days on such surfaces.
Influenza viruses are inaetivated by aicohol and by chlorine. Cleaning of
environmental surFaces with a neutral detergent followed by a disinfectant
solution is recommended. Surfaces that are frequently touched with bands
should be cleaned often, preferably daily.
Staff should not share cups, dishes, and cutlery and ensure they are thoroughly
washed with soap and hot water after use. Remove all magazines / papers
from waiting rooms and common areas (such as library tables and kitchen).
When a person with suspected influenza is identified and has left the
workplace, it is important that iheir work area / office, along with any other
kaown places they have been, are thoroughly cleaned and disinfected.
c) Restrict Workplace entry of People With Influenza Symptoms - On the
declaration of luniting social eaposure by either the SRHD or City of Spokane
Valley core team, the City of Spokane Valley will put up notices at all
workplace facility entry points, advising staff and visitors not to enter if they
have influenza symptoms (Exhibit A). Employees will be ad-vrised not to come
21
to work when they are feeling unwell, particularly if they are exhibiting any
influenza symptoms.
Unwell employees w-i11 be advised to see a doctor. Workers who are ill should
stay home until symptoms resolve. Ill employees need to complete any
required quarantine period and are healthy before returning to work. Staff
who have recovered from the pandernic influenza are unlikely to be re-
infected (they will have natural 'unmunity) and will be encouraged to return to
work as soon as they are well.
Staff that share households with someone who comes down with pandemic
influenza should not come to work. The reason is that they can become
carriers of the flu before they eome down wlth flu symptoms. This incubation
period could be 7 days following the time of symptom onset in the household
member.
d) Social distancing - These measures would be triggered by a declaration b},
either the Spakane Regional Health District or the City of Spokane Valley
based on the intensit}, of the pandemic in our local azea. Public and private
schools would probably be closed; largely because it has been determined that
stopping child to child transmission is critical to curbing the spread of the
virus. The heart ofthis strategy is to minimize staff contact with others.
Crowded places and large gatherings of people should be avoided, whether in
internal or external spaces. A distance of at least 3 meters (about 10 feet)
should be maintained between persons wherever practical. Larger distances
are more effective. Visiting or other contact with unwell people should be
avoided wherever practicable. Suggestions on how to minimize contact
include:
i i. Avoid meeting people face-to-face - use the telephone, e-mail and the
internet to conduct business as much as possible - even when
participants are in the same building;
iii. Avoid any unnecessary travel a.nd cancel or postpone non-essential
meeti.ngs / conferences and workshops / training sessions;
iv. anange for employees to work from home or work variable hours to
avoid crowding at the workplace;
v. Avoid public transport: walk, cycle, drive a car or go early or late to
avoid rush hour crowding on public transport;
vi. Bring lunch and eat at desk or away from others (avoid crowded
restaurants). Introduce staggered lunchtimes so numbers of people in
the lunch room are reduced;
vii. Do not congregate in ltitchen or other areas where people socialize. Do
what needs to be done and then leave the area;
viii. If a face-to-face meeting with people is unavoidable, minimize the
meeting time, choose a large meeting room and sit at least 3 meters (10
feet) away from each other if possible; avoid shaking hands or
hugging. Consider holding meetings in the open air;
22
ix. Encourage staff to avoid recreational or other leisure classes / meetings
etc. where they might come into contact %'%ith infectious people.
e) Disposable surgical masks -Even though the SRHD declares schools closed,
the rate of infections may continue to increase following social distancing.
During this level of risk there is increased and sustained transmission in the
general population. Any mask must be disposed as soon as it becomes moist
or after any cough or sneeze, in an appropriate waste receptacle, and hands
must be thoroughly washed and dried after the used mask has been discarded.
fl Ventilation - There is scientific and medical evidence that influenza can
spread in inadequately ventilated internal spaces. According to WEB
Properties, Redwood Plaza does not cixculate any air from other floors of the
building. The HVAC system has separate zones on each floor and each zone
has a fresh air intake w-ith charcoal filters installed.
d. Other Essential Functions: .
a) City of Spokane Valley has set up a system to monitar staff who are ill or
suspected to be ill during a pandemic, including contacting staff who are
unexpectedly absent from work. This includes the process to
facilitate/encourage the return oF staff to work once they are better or at end of
a quarantine period.
b) City of Spokane Valley will have adequate supplies of tissues, medical and
hand hygiene products, cleaning supplies and masks for people who become
ill at work. It mav be difficult to purchase such products once a pandemic
begins. .
c) Supplies may be disrupted. City of Spokane Valley wzll examine our supply
needs and mal:e sure we have at least a three month supply of critical items at
all times.
~
14. Internet Resources:
httt~://www.doh.wa,¢ov/panflu/pdf/PanfluPocket-W
htt~://www.srhd.o4
httn://~~~N,w.srhd.orQ/documentsJSwineFlu/Stop%20Germs.%20Clean%20Your%2UHand
s.%20Color.L)df
23
11. Attachments
Exhibit A
Background
Authorities
"A'orld Health Organization Phases of Pandemic
Exlibit A
INFLUENZA
24
NOTIFICATION
Influenza is a contagious disease. There is currently an increase in
the numbers of people in Spokane County with influenza. In order to
reduce the spread of influenza in this workplace, the following is
required of everybody:
DO NOT COME TO WORK if you have:
• chills, shivering and a fever (temperature >98.6F)
• onset of muscle aches and pains
• sore throat
~ dry cough
• trouble breathing
• sneezing
• stuffy or runny nose
• ti red ness.
If some of the above apply to you, please go home and wait until you have
recovered before returning to work.
f you start to fee i at work, DO NOT eave your
work area to come in contact with other
emp oyees. Use your phone to contact your
supervisor.
Background
Seasonal influenza epidemics occur yearly due to subtypes of influenza that
circulate worldwide. These epidemics are responsible for an average of 36,000
deaths annually in the United States. Seasonal influenza primarily impacts those in
the community with weaker immune responses (the very young, old and chronically
ill) since most people develop some degree of immunity to the viruses through
annual illness or vaccine. This immune response helps protect from the serious
consequences of influenza.
25
Influenza pandemics, however, are distinct from seasonal influenza epidemics and '
represent one of the greatest potential threats to the public's health. Pandemic influenza
refers to a worldwide epidemic due to a new, dramatically different strain of influenza
virus. A pandemic virus strain can spread rapidly from person to person and, if severe;
can cause high levels of disease and death around the world.
There are several characteristics of influenza pandemic that differentiate it from other
public health emergencies. First, it has the potential to suddenly cause illness
in a very large number of people, who could easily overwhelm the health care
system throughout the nation. A pandemic outbreak could also jeopardize essential
community services by causing high levels of absenteeism in critical workplace positions.
It is likely that vaccines against the new virus will not be available
for six to eight months following the emergence of the virus. Basic services, such
as health care, law enforcement, fire, emergency response, communications,
transportation, and utilities, could be disrupted during a pandemic. Finally, the
pandemic, unlike many other emergency events, could last for several weeks, if not
months.
During the peak of a pandemic, non essential governmental services may need to be shut
down or seriously cut back. Telecommunications will likely be overwhelmed early in the
pandemic. Some experts think that the Internet could shut down within 2 to 4 days of an
outbreak and that telecommuting will not be a viable option. The population may be
directed to stay in their homes but many people may not comply. Governments may need
to assume responsibility for the "last mile" of delivery of food and other supplies.
Schools will probably be shut down. Absentee rates will be high. There are estimates
that as much as 25% to 35% of the workforce will take 5-8 days off over a period of three
months.
There are five potential stages leading to a pandemic:
• Virus Alert Stage - Detection in on or more people of a virus for which there is no
immunity in the general population. Potential, but not inevitable, precursor to a
pandemic.
• Pandemic Alert Stage - Virus demonstrates person-to-person transmission and causes
multiple cases in the same geographic area.
• Pandemic Imminent Stage - Virus causing an unusually high rate of new cases and
mortality in widespread geographic areas.
• Pandemic Stage - Further spread of the virus with world-wide involvement.
• Second Wave - After the number of cases falls and the pandemic appears to be ending,
typically a second wave of cases occurs within several months.
Authorities 26
Various state and 1ocal public vff cials have overlapping autharities with regard to
protecting puhlic heal#h and safety. The Govemor, the S-tate Board of Health, the State
Secretary of k-Teal-th, #he Caunty Executive, the local Board of Health, the Executi~e
Heads of Ci#ies, and the Local Healt-i Of~F~cer each can ~rnplement authorities v~rithin th~
scope of theirI i.irisdiction aimed at protecting public healths including increasing social
distancing by clos-ing pub1ic or private facilities. During a pandemic, the presence o€
overlapping authorities wi11 necessitate c1ose cornmunication and coordination between
elected Ieaders and the Local Heal,th O~"'icer ta ensure dec,i,sions and respanse actions are
c1ea.r and consistent,
1. Govemor of W'ashington State
The Gaverrr,or has authority to proclaim a state of erriergency after f~nding
that a disas#er a~'f"ects life, health, property, or the public peace.RCW
43.06.010(12). The Goverrior may assume direct operational control ove;r
. ail or part of loca1 emergency managelnent fu.nctivns if the disaster is
beyond laca1 contral. RCW 38.52,050, Afker procl-airaing a state of emergency, -
fihe Govemor has the authority to restrict public assembly,
oxder periods of curfew, and prohibit activities that he or she believes
should be prohibited in order to main,tain life and health. RCW 43.06.220.
. 2, State Board of Health
The State Board of T-lealth has authQrity to adopt iruies ta protect the public
health, including rules for the irnposition and use of isolation and
quarantine and for the preventian and cantral of infec#i,ous diseases. RCW
43.20.050(2). Lvcai boards of health, health off cials, law enforceme,nt
afficials, and all other off~fcers of the state or any county, city or town shall
en#'arce all ru1es that axe adopted by the State Board, of Health. RCW
43.20.050(4).
3. The State Secretary of Health
The Secretary of Health sha11 enfarce all 1aws for the pratection ofthe
public health, and a11 rules, regulations, and orders of #he State Baard of
Health. RCW 43.70. 130(3), The Secretary also shall investkgate autbreaks
and epide7nics of disease and advise Local Health Officers about measures
ta prevent and control outbreaks. RCW 43.70.1 30(5). The Secretary shall
ent'orce public hea.lth kaws rules, regulatians and aarders in loca1 rnatters
when there is an ernergency and fihe local boazd -Qf health has failed to act
with su.fficient promptness or efficiency, ar is unable to act far reasaras
beyond Xts control. RCW 43.70. 130(4). The secretary has the same
autharity as 1QCaT health officers bu# will not exercise that authority wnless:
(a) the L,ocal Health UfFicer fails or is unable to do sa; (b) by agreernent
with the Loca1 Health C]fficer or local board of health; or (c) when in an
ernergency the safety of the public health demands it. RCW 43.70.130(7).
27
4. Health Officer / Spokane Regional Health District
The Local Health Officer acts under the direction of the local Board of
Health. RCW 70.05.070. The Local Health Officer enforces the public
health statutes; rules and regulations of the state and the local Board of
Health. RCW 70.05.070(1). The Loca1 Health Officer has the authority to
control and prevent the spread of any dangerous, contagious or infectious
diseases that may occur within his or her jurisdiction. RCW 70.05.070(3).
The Local Health Officer shall, when necessary, conduct investigations
and institute disease control measures, including medical examination,
testing, counseling, treatment, vaccination, decontamination of persons or
animals, isolation, quarantine, and inspection and closure of facilities.
WAC 246-100-036(3). The Local Health Officer may initiate involuntary
detention for isolation and quarantine of individuals or groups pursuant to
provisions of state regulations. WAC 246-100-040 through 070.
The Local Health Officer has the authority to carry out steps needed to
verify a diagnosis reported by a health care provider, and to require any
person suspected of having a reportable disease or condition to submit to
examinations to determine the presence of the disease. The Local Health
Officer may also investigate any suspected case of a reportable disease or
other condition if necessary, and require notification of additional
conditions of public health importance occurring within the jurisdiction.
WAC 246-101-505(11). -
The Local Health Officer sha11 establish, in consultation with local health
care providers, health facilities, emergency management personnel, law
enforcement agencies, and other entities deemed necessary, plans,
policies, and procedures for instituting emergency measures to prevent the
spread of communicable disease. WAC 246-100-036(1).
The Local Health Officer may take all necessary actions to protect the
public health in the event of a contagious disease occurring in a school or
day care center. Those actions may include, but are not limited to, closing
the affected school, closing other schools, ordering cessation of certain
activities, and excluding persons who are infected with the disease. WAC
246-110-020(2).
The Local Health Officer may request County Emergency Operation Center
(EOC) activation. During an influenza pandemic, the City of Spokane Valley will
obtain updated information from the County EOC; a single focal point for
centralized management of information, decision-making, situation assessment,
resource support, and resource allocation. The structure of the EOC gives
response agencies the ability to efficiently communicate and coordinate among
departments; agencies, and all levels of government.
The Local Health Officer's powers are not contingent on a proclamation , of emergency by the executive head of a city or town. -
28
PHASES OF A PANDEMIC
The World Health Organization (WHO) has developed global influenza preparedness
plan that includes a classification system for guiding planning and response activities for
an influenza pandemic. This classification system is comprised of six phases of
increasing public health risk associated with the emergency and spread of a new
influenza virus subtype that may lead to a pandemic. The Dixector General of WHO
formally declares the current global pandemic phase and adjust the phase level to
correspond with pandemic conditions around the world. For each phase, the global
influenza preparedness plan identifies response measures WHO will take, and
recommends actions that countries around the world should implement.
Interpandemic Period
Phase 1- No new influenza virus subtypes detected in humans. An influenza
virus subtype that has caused human infection may be present in animals. If
present in animals, the risk of human infection or disease is considered low.
Phase 2- No new influenza virus subtypes detected in humans. However, a
circulating animal influenza virus subtype poses substantial risk of human
disease. Strengthen influenza pandemic preparedness at all levels. Closely
monitor human and animal surveillance data. Minimize the risk of transmission
of animal influenza virus to humans; detect and report such transmission rapidly if
it occurs.
Pandemic Alert Period
Phase 3- Human infection(s) are occurring with a new subtype, but no human-
to-human spread, or at most rare instances of spread to a close contact.
Phase 4- Small cluster(s) of human infection with limited human-to-human
transmission but spread is highly localized suggesting that the virus is not well
adapted to humans.
Phase 5- Larger cluster(s) of human infection but human-to-human spread is
localized, suggesting that the virus is becoming increasingly better adapted to
humans, but may not yet be fully transmissible (substantial pandemic risk).
Ensure rapid characterization of the new virus subtype and early detection,
notification and response to additional cases. Contain the new virus within
limited focus or delay spread to gain time to implement preparedness measures,
including vaccine development. Maximize efforts to contain or delay spread to
possibly avert a pandemic, and to gain time to implement response measures.
Pandemic Period
29
Phase 6- Pandemic is declared. Increased and sustained transmission in the general population. Implement response measures including social distancing to
minimize pandemic impacts.
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oPossible disruptions to private/public infrastructure
including transportation, utilities, public safety,
communications and more
*Social distancing strategies may be required to reduce the
spread of infection, which maY include cancellation of
meetingslevents and closure of City offices and public
gathering points
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U.S. deaths and 1-2 million deaths worldwide
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and 700,000 deaths worldwide
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• Ensure continuity of essential government
functions
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if leaders and essentia- staff are unable,
incapable or unavai'able to fulfill responsibilities
• Reduce or mitigate disruptions in operations
• Limit the number of illnesses and deaths
• Achieve a time y and orderly recovery and
resumption of services and operations
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planning assumptions identified
• Listed potential impacts
• Outlined levels of response
• Identified Pr*ority I, II and III services and
functions
• Drafted emergency communications protocol
• Identified influenza protection measures to take
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• Departmenta COOPs
9 Review and modify as appropriate
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• Determine/implement technical support
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• Implement proactive measures
• Train and drill in COOP
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CITl( OF SF'OMCr4NE VALLEY
Re-quest for Cauncil Action
il,lieeting IDate: August 18, 2009 Ci#y Manager Sigfl-aff:
Item: Check aII that apply: ❑ consent Q ald business ❑ new business ❑public hearirrg
L informatian Z admin. report ❑ pending legislation
AGENDA iTEM YITILE: Amendment of Interlocal Agreement - Tourisrn Prorr-3otian Agreement
GOVERNlNG LEGI5LA1'IC7N: RC'V!f 35.101
PREVIaUS COUNCIL ACTION TAKEN: Adnption of Taurism Promotion Agreemen# with
Spokane County and City of Spokane in 2004. Amendment in 2006 tv remove two year sunset
clause. Information only item Augus# 11, 2009.
BACKGROIJND: The Council became par#y to the Tourism Promotion Agreement, uvhereby
lacal jurisdictions impose a set amount of per night tax on hotel#matel stays. At the time the
TPA was adopted in 2004, the rate was set at $1.50 per room per night €or the urbanized areas
of Spokane County (generalfy speaking).
, The hoteliers that are subject #o the tax have requested that the nightly rate be increased from
$1.50 ta $2.00. This increase was approved by Spoicane County on June 23, 2009, and we are
novxr requested to do the same. The City of Spokane will be considering adoption in the next
month as well. The effective date wauld be the date the Iast signatures are affixed.
OPTIONS: Approve increase fram $1.50 per night ta $2.00 or nat.
RECON9MEh1DED ACTION OR MOTION: Place this on a consent agenda at a follow up
meeting for approval.
BUDGETIFINAIVCIAL IMPACTS: NA
SfiAFF CQNTACT: Cary Driskell, Deputy City Attarney
ATTACHMENTS: Resolution 09-0586 adopted by Spokane County June 23, 2009.
No. q -05% io
BEFORE THE BOARD OF COUN1'Y CON.ii'VIISSIONERS
OF SPOK:ANE COUN'TY, WASHINGTON
IN THE MATTER OF EXECUTING )
AMENDMENT NO. 2 TO INTERLOCAL ) R E S O L U T I ON
COOPERA,TION ACT AGREEMENT FOR ) .
ESTABLISHMENT OF SPOKANE )
COUNTY TOURISM PROM4TION AREA )
WHEEREA.S, pursuant to the provisions of RCW 36.32.120(6), Spokane County, through
the Board of County Comnaissioners of Spokane County, has the care of county property and the
rnanagement of county funds and busi.ness; and WHEREAS, in 2003, the Washington Sta.te Legislatu.re recognized the importance of
tourism promotion and passed Engrossed Substitute Senate Bill No. 6026, now codified as
chapter 35.101 RCW. That legislabion authorized the establishment of a Tourism Promotion
Area by a county and the levy of special assessments on lodging businesses to fund tourism
promotion therein; and
WHEREAS, pursuant to the provisions of RCW 35.101.080, the Board of County
Commissioners of Sgokane County adopted Ordinance No. 04-021 -1 which established a Tourism
Promotion Area having certai.n boundaries to include the uni.ncorparated area of Spokane
County, the City of Spokane, and City of Spokane Valley. Ordinance No. 04-0211 also
established a Special - Assessment on operators of Lodging Business within the Tourism
Promation Area on the furnishing of lodging. Ordinance No. 04-0211 was amended to modify
the Special Assessments on opera.fors of Lodging Busin.ess within the Tourism Promotion .Area
on the fiunishing of lodging as follows:
(Underlined language added, lined out language deleted.)
Zone A: $4-4-59 $2.00 per room/day
Zone B: $1-.25 $2.00 per room/day
Zone C: $1.9A $2.00 per rooYn/day
Page 1 of 2
WHEREA,S, pursuant to the provisions of RCW 35.I01.040(2), the Parties entered into .
an interlocal a.greement dated March 9, 2004 entitled "LNTERLOCAL COOPERATTON ACT
AGREEMEN'T FOR EST.ABLISHIMENT OF SPOK:ANE COUNTY TOURISM PROMOTION
AREA" (the "Agreement") wherein a Tourism Promotion Area was formed to include properties
within the boundaries of the unincorporated area of Spokane County, City of Spokane, and City
of Spokane Va11ey. Section No 3(R.ate) of Agreement establi.shed a Special Aasessment on
operators of Lodging Business within the Tourism Promotion Area on the fiunishing of lodging.
Consistent with Ordinance No. 04-0211, fihe Parties desire to modify the Agreement to recognize
the new rates approved under said Ordinance No. c1 `bS95
NOW, THEREFORE, BE TI` HEREBY RESOLVED by the Board of County
Com.missioners of Spokane Coun.ty, pursuant to the provisions of 35.101.040, that either the
Chairperson of the Board or a majority of the Board be and are hereby authorized to execufe that
document entitled "ASvIENDMENT NO. 2 TO INTERLOCAL COOPERATION ACT
AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION
ARLA" wherein Sgokane County, City of Spokane and City of Spokane Val.ley will amend
Section No. 3(Rate) of that interlocal agreement dateti March 9, 2004 entitled "INTERLOCAL
C04PERA,TION ACT AGREEIVENT FOR ESTABLISHMENT OF SPOK:ANE COUNTY
TOURLSM PROMOTION AREA so that it is consistent with the new rates approved under
Ordinance No. 09 - 05$ S .
PASSED AND ADOPTED this ~Ooday of 2009. ~
BOARD OF COUNTY COMiVIISSiONERS
OF SPOK:ANE, COUNTY, WASHINGTON
ATTEST: 6
. ~ a
• TODD MIl?M E
By:
Daniela Erickson ~
Clerk of the Boar 04 co~ss RIC ; Vice-Chair
~a • o,E3~tE coG,y~•
ONNIE MAGER, Commiesioner
4 ' . 1
O . ~
SEA1. ~
~ C
Page 2 of 2
A1VIENDMENT NO. 2 TO INTERLOCAL COOPERATION ACT AGREEMENT FOR
ESTABLISRNIENT OF SPOI:ANE COUNTY TOURiSM PROIVYOTION AItEA
THIS AMENDIViENT NO. 2 AGREEMENT, made and entered into among Spokane
Connty, a political subdivision of the State of Washington, having offces for the transaction of
business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as
#he "County," the City of Spokane, a municipal corporation of the State of Washington having
offic,es for the tcansaction of business at 808 West Spokane Falls Blvd. Spokane, Washington
99201, hereinafter referred to as the "City", and the City of Spokane Valley, a municipal
corporation of the State of Washington, having o.ffiices for the transactxon of business at the
. Redwood Plaza, 11707 East Spra.gue Avenue, Suite 106, Spokane Valley, Washi.ngton 99206,
hereinafter refeired to at "Spokane Valley" jointly refenred to as the "Parties."
` WITNESSETH:
~ WHEREAS, pursuant to the provisions of RCW 36.32.120(6), Spokan.e County, through
( the Board of County Commissioners of Spokane County, has the care of county property and the ~
! management of county funds and business; and
;
i '
i WHEREAS, in 2003, the Washington State Legislature recognized the unportance of
~ tourism promotion and passed Engrossed Substitute Senate Bill No. 6026, now codified as ,
chapter 35.101 RCW. That legislation authorized the establishment of a Tourism Promotion
Area by a county and the levy of special assessments on lodging businesses to fund tourism
promotion therein; and WHEREAS, pursuant to the provisions of RCW 35.101.080, the Board of County
Commissionezs of Spokane County a.dopted Ordinance No. 04-0211 which established a Tourism
Promotion Area havi.ng certain boundaries to include the uni.ncorporated area of Spokane
County, the City of Spokane; and City of Spokane Valley. Ordinance No. 04-0211 also
established a Special Assessment on operators of Lodging Business within the Tourism
Promotion Asea on the fiunishing of lodging. Ordinance No. 04-0211 was amended to modify
the Special Assessments on operators of Lodging Business within the Tourism Promotion Area
on the fiunishing of lodging as follows: .
(Underlined language added, lined out language deleted.)
Zone A: $1:58 $2.00 per
roomlday
Zone B: $1.25 $2.00 per
~ room/da.y
i Zone C: $1:00 $2.00 per
~ room/d.ay
i '
i
I
. . Page 1 of 5
WFEREAS, pursuant to the provisions of RCW 35.101.040(2), the Parties entered into
an interlocal agreement dated March 9, 2004 entitled "INTERY.OCAL COOPERATION ACT
AGREEMENT FOR ESTA.BLISHMENT OF SPOK:ANE COUN'I'Y TOURISM PROMOTION
AREA" (the "Agreement") wherein a Tourism Promotion Area was formed to include properties
within the boundaries of the unincorporated area of Spokane Coun.ty, City of Sgokane, and City
of Spokane Va11ey. Section No 3(Rate) of Agreement established a Special Assessment on
operators of Lodging Business within the Tourism Promotion Area on the furnishing of lodging.
Consistent with Ordinance No. 04-0211, the Parties desire to modify the Agreement to recognize
the new rates approved u.nder said Ordinance No q'm%5.
NOW, THEREFORE, BE IT FYEREBY AGREED among the Parties hereto that tb.e
agreement entered into among the Parties dated March 9, 2004 and entitled "INTERLOCAL
COOPER.ATION ACT AGREEMENT FOR ESTABLISHIVIENT OF SPOK:.ANE COUNTY
TOURISM PROMOTION AREA" as amended by that agreement entered into among the Parties
and entitled "AMENDMENT NO. 1 TO 1NTERLOCAL COOPER.ATION ACT AGREEMENT
FOR ESTA.BLISHMENT -OF SPOK:ANE COLJNTY TOURISM PRONiOTION AREA" be and
is hereby modified as follows:
(Underlined and highlighted language added, Lined out and highlighted language deleted.)
3. Levy of Special Assessments on Lodging Businesses within the Spokane County Tourism
Promotion Area.
A. The Board of County Commissioners of Spokane County will levy Special
Assessments on the Operators of Lodging Businesses widun the Spokane Coun.ty Tourism
Promotion Area in accordance with the zones and levels of Special Assessments as set forth in
Resolution No. 04-0140.
B. It is understood and agreed by and between Spokane County, Spokane and
Spokane Valley that the Spokane County Tourism Promotion Area shall include the following
five (5) zones:
Zone A. Zone A encompasses those Lodging Businesses located within
the area of the incorporated city limits of the City of Spokanc defined as follows:
Downtown core bordered by Interstate 90 to the south, Hamilton Street to the east,
Indiana Avenue to the north, and Monroe Street to the west.
Page 2 of 5
_ Zone B. Zone B encompasses those Lodging Businesses located within
the area of the incorporated city limits of Spokane and the City of Spokane Valley
except those Lodging Businesses located in Zone A.
Zone C. Zone C encompasses a11 Lodging Businesses located outside
Zones A a.nd B. but withi.n the unincorporated area of Spokane County.
Zone D. Zone D encompasses all Lodging Businesses with room revenue
under $500,000 per year, situated within the Spokane County Tourism Promotion
Area, regardless of their specific location. Zone E. Zone E encompasses Lodging Businesses located within the
Touri.sm Promotion Area, a.s that tezm is addressed in WAC 458-20-166 as it
presently exists or may be herei.nafter amended, other than hotels, motels, and bed
and breakfast facilities. Lodging Businesses within this zone, as addressed in
WAC 458-20-166, would include on].y (i) trailer camps and reereahonal vehicle
pazks which charge for the rental of space to transients for locating or parking
house trailers, campers, recreational vehicles, mobile homes, and tents; (u)
educational institutions which sell overnight lodging to person other than
f students; (iii) private lodging houses, dormitories and bunkhouses operated by or
, on behalf of businesses and industrial firms or schools soley for the
. accommodation of employees of such fu-ms or student which are not held out to
~ the public as a place where sleeping accommodations may be obtained; and (iv)
guest ranches or summer camps which, in addition to supplying meals and lodging
offer special recreational facilities and instruction in sports boating, riding,
~ outdoor facilities and in.struction in sports, boating, riding, and outdaor living.
i
~ The charge(s) imposed under this section are not a tax on the "sale of lodging" for the
; purposes of RCW 82.14.410
~
! C. It is understood and agreed by and between Spokane County, Spokan.e and
~ Spokane Va11ey that the Operators of Lodging Businesses within the Spokane Cowaty Tourism
;
~ Promotion Area operating in the above-described zones will be subject to Special Assessments to
' be levied as follows:
Zone A: NO :P } per room/day
Zone B: per room/day .
Zone C: per room/day
Zone D: $0.50 per room/day
Zone E: $0.00 per room or space /day
Page 3 of 5
D. A.ny change in the Special Assessment rates for any ;r.,one as set forth hereinabove
shall be made only by amendment of the resolution by the Board of County Commissioners, with
the approval of the City Council of the City of Spokane and the City Council of the City of
Spokane Valley. No increase in the Special Assessment rates for any zone or change in the
boundaries of any zone shall be made by the Board of County Commissioners of Spokane
County except upon the affirmabive recommendation of the Spokane Hotel and Motel
Commission.
BE TT FURTHER RESOLVED among the Parties hereto, that but for that change to
Paragraph 3 as set forth herein above, all other terns and conditions within the agreement dated
March 9, 20(}4 and entitled "INTERLOCAL COOPERATION ACT A.GREEMENT FOR
ESTABLISHIVIENT OF SPOKANE COLJNTY TOURISM PROMOTION AREA" as amended
by that document entitled "AMENDMENT NO. 1 TO 1NTERLOCAL COOPER.ATION ACT
AGREEMENT FOR EST.ABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION
AREA" shall remain in full fozce and effect without any change or modification whalsoever.
IN WITNESS WMREOF the Parties have caused this Agreement No. 2 to be executed
on the date and year opposite their respective sigaature blocks. This Agreement No. 2 may be
executed in any nurnber of counterparts, each of which, when so executed and delivered, shall be an
original, but such counterparts sha11 together constitute but one and the same. The effective da.te of
Agreement No. 2 sha11 be the last signature date.
A1°1'EST: BOARD OF COUNTY COMMISSIONERS .
OF SPOK:ANE COUNTY, WASHINGTON
~
o~
By: TODD- MIEL c'o~; i
DANIELA ERICKSON o~r : ao`~'
Clerk of the Board `L)
_ . .o
RICHARD, V' Chair ~ ~
DATED
BO'NNIE MAGER, Commission*&
DATED: CTTY OF SPOKANE
By:
Its:
Page 4 of 5
, . Atfest: Apgraved as ta form:
City C1erk Assistant Ci.ty Attomey
CTI"Y OF SPOKANE VALLEY
,~y:
DATED:
Title:
ATT~ST: Apprvved as ta form:
Crty Clerk City Attomey
Page 5 of 5
~
DRAFT
ADVANCE AGENDA
, For Planning Discussion Purposes Only
- as of August 13, 2009; 9:00 a.m. Please note this is a work in progress; items are tentative .
To: Council & Staff
From: City Manager
Re: Draft Schedule for Upcoming Council Meetings .
August 25, 2009, Reizular MeetinLy 6:00 p.m. [due date Monday, August 171
l. Consent Agenda: Payroll, Claim Vouchers, Minutes, TPA Interlocal Agreement [5 minutes]
2. First Readinb Proposed Ordinance Code Amendment CTA-0 1-09 - Karen Kendall [10 minutes]
3. Motion Consideration: Site Selector Agreement- Scott Kuhta [10 minutes]
4. Admin Report: Comprehensive Emergency Management Plan Tom Mattern (coyifirmed) [l5 minutes]
5. Admin Report: Outside Agencies Presentation: [80 minutes]
(1) Social Service Agencies (60 minutes); (2) Economic Development Agencies (20 min)
6. Info Only: Department Reports; Response to Public Comments [*estimated meeting: 120 minutes]
September 1, 2009, Rep-ular Meetin~4: Studv Session, 6:00 v.m. [due date Monday, August 241
Non-action Items:
1. Residential Lighting - Kathy McClung (20 minutes)
2. Police Department "Hot Spots"/PRISM - Rick VanLeuven/Doug Silver (15 minutes)
3. Hearing Examiner Rules of Procedure - Mike Connelly (30 minutes)
4. Commute Trip Reduction Interlocal Agreement Update - Morgan Koudelka (15 minutes)
5. Governa.nce Manual Changes - Milce Connelly, committee members (20 minutes)
6. Council External Committee Reports - Councilmembers (15 minutes)
[Total Meeting: 115 minutes]
SeAtember S, 2009, Reizular Meeting, 6:00 u.m. [due date Monday, August 311
1. PUBLIC HE, ARING: Interim Ordinance 09-015 Developer Agreement Process - M. Connelly[] 0 minutes]
2. BUDGET H]EARII~TG: 2010 Budget - Ken Thompson [10 minutes]
3. Consent Agenda: Payroll, Claim Vouchers, Minutes; CTR Interlocal [5 minutes]
4. Second Reading Proposed Ordinance Code Amendment CTA-0 1-09 - Karen Kendall [15 minutes]
5. First Reading Aroposed Property Tax Levying Ordinance - Ken Thompson [10 minutes]
6. First Reading Proposed Property Tax Confirmation Ordinance - Ken Thompson [10 minutes]
7. First Readinb Proposed False Alarm Ordinance - Cary Driskell [20 minutes]
8. First Reading Proposed Ordinance Amending H-earing Examiner Rules of Procedure - M.Connelly [15 min]
9. Motion Consideration: Mayoral Appointment for Planning Commission Vacancy Mayor Munson [10 min]
10. Motion Consideration: Outside Agencies Funding Allocations - Ken Thompson [I S minutes]
11. Admin Report: 2010 Fee Schedule - Ken Thompson [20 minutes]
[*estimated meeting: 140 minutes]
September 15, 2009, Regular Meetinfa: Studv Session, 6:00 p.m. [due date Monday, Sept 7]
Non-action Items:
1. Federal Delegation Reports (McMorris, Murray, Cantwell) - Mayor Munson (60 minutes)
2. Fall Batch Code Amendments (includes ADU & Ord 08-006)- Tavis Schmidt (20 minutes)
3. SRTC Reorganization - Councilmember Wilhite (20 minutes)
4. Council External Committee Reports - Councilmembers (15 minutes)
5. Cable Ordinance Amendment Discussion - Cary Driskell (15 minutes)
6. Info Only: Aquatics Contract; Parks Maintenance Contract [Total 1Vdeeting: 130 mioutes]
September 22 2009, ReQular Meetiae 6:00 Q.m. [due date Monday, Sept 14[
1. BUDGET HEARING: 2010 Budget - Ken Thompson [10 minutes]
2. Consent Agenda: Aayroll, Claim Vouchers, Minutes [5 minutes]
3. Second Reading Proposed Property Tax Levying Ordinance - Ken Thompson [5 minutes]
Draft Advance Agenda S/ l 3/2009 9:29:24 AM Page 1 of 3
4. Second Reading Proposed Property TaY Confirmation Ordinance - Ken Thompson [5 minutes]
5. Second Reading Proposed False Alarm Ordinance - Cary Driskell [10 minutes]
6. Second Reading Ordinance Amending Hearing Examiner Rules of Procedure -M.Connelly [10 minutes] 7. First Readina Proposed 2010 Budget Ordinance - Ken Thompson [15 minutes]
8. Admin Report: Department Highlights and Work Plan for 2010 - Mike Jackson [30 minutes]
9. Admin Report: Aquatics Contract - Mike Stone [15 minutes]
10 Admin Report: Maintenance Contract - Mike Stone [15 minutes]
11. Info Only: Department Reports [*estimated meeting: 120 minutes]
Sentember 29, 2009, Reizular MeetinQ: Studv Session, 6:00 p.m. [clue date Monday, Sept 211
Action Items:
1. First Reading Proposed Ordinance Amending Cable - Cary Driskell [15 minutes]
2. iVlotion Consideration: Aquatics Contract - Mike Stone [10 minutes]
3. 1Vlotion Consideration: Park Maintenance Contract - Mike Stone [10 minutes]
Non-action Items:
4. Council External Committee Reports - Councilmembers [10 minutes]
[T'otal Meeting: 45 minutes]
•
October 6, 2009, ReLtular Meetine: Studv Sessioo, 6:00 n.m. (due date Monday, Sept 281
Non-action Items:
l. CTA 05-09 Amendment - Mike Basinger (20 minutes)
2. Council External Committee Reports - Councilmembers
[Total Meeting: minutes]
October 13, 2009,12eLyular Meetine, 6:00 p.m. [due date Monday, Oct 5]
1. Consent Agenda: Payroll, Claims, Vlinutes [5 minutes]
2. Second Reading Proposed Ordinance Adopting 2010 Budget - Ken Thompson [5 minutes]
3. Second Reading Proposed Ordinance Amending Cable - Cary Driskell 0 minutes]
4. Admin Report: Comp Plan Quarterly Update - Greg McCormick [10 minutes]
[*estimated meeting: minutes]
October 20, 2009, Rejaular Meetim Studv Session, 6:00 p.m. [due date Monday, nct 121
Action ltems:
1. First Reading Proposed Ordinance CTA 05-09 - Mike Basinger [15 minutes]
Non-action Items:
2. Admin Report on Amending 2009 Budget- Ken Thompson [15 minutes]
3. Council External Committee Reports - Councilmembers
['I'otal Meeting: minutcs]
October 27 2009, Reeular PVleetine 6:00 p.m. [due date Monday, Oct 191
1. PUBLIC HFARTNG: Amend 2009 Budget- Ken Thompson [10 minutes]
2. Consent Agenda: Payi•oll; Claim Vouchers, Minutes [5 minutes]
3. Second Reading Proposed Ordinance CTA 05-09 - Mike Basinger [10 minutes]
4. Proposed Resohrtion Adopting Fee Schedule - Ken Thompson [10 minutes]
[*estimated meeting: minutes]
November 3, 2009, Re2ular MeetinLy: Studv Session, 6:00 u.m. [due date Monday, Oct 291
Non-action Items:
1. Council External Committee Reports - Councilmembers
November 10, 2009, No MeetinLy, Council Attends NLC, San Antonio Nov 10-14 .
November 17, 2009, Regular 1Vleetin2 6:00 n.m. [due date Monday, Nov 9] -
1. Consent Agenda: Payroll, Claims, Minutes [5 minutes]
2. First Reading Proposed Ordinance to Amend 2009 Budget - Ken Thompson [10 minutes]
Draft Advance Agenda 8/13/2009 9:29:24 AM Page 2 of 3
November 24, 2009, No Meetine, Thanksgiving Week
December 1, 2009, Reaular Meetin2: Studv Session, 6:00 Q.m. [due date Mon, Nov 231
Action Items:
1. Second Reading Proposed Ordinance to Amend 2009 Budget - Ken Thompson [10 minutes]
Non-action Items:
2. Council External Committee Reports - Councilmembers
December S. 2009, Re2ular Meetin2: 6:00 p.m. [clue date Mon, Nov 30]
1. Consent Agenda: Payroll, Claims, Minutes [5 minutes]
December 15. 2009, ReQular Meetim Studv Session, 6:00 a.m. [due date Mon, Dec 7]
Action Items:
1. Mayoral Appointments to Planning Commission, Committees & Boards - Mayor Munson 5 minutes]
Non-action Items:
2. Council External Committee Reports - Councilmerribers
December 22, 2009, No Meetine. Christmas week
December 29, 2009. Rep-ular MeetinLy: 6:00 D.M. [due date Mon, Dec 21 ]
1. Consent Agenda: Payroll; Claims, Minutes [5 minutes]
-Januarv 5, 2010 Re2ular Meetin2: Studv Session, 6:00 u.m. [due date Mon, Dec 28
Action Items:
1. Council officer elections - Mayor Munson [20 minutes]
Non-action Items:
2. Council External Committee Reports - Councilmembers
OTIiER YENDING AND/OR UPCOMING ISSLJEi S/MEETINGS:
ADA Plan Overweight/over size vehicle ordinance (2009)
Affordable Housing Participation Stimiilus, Phase 2
Alternative Analysis (contracts) Strategic Transp. Financial Plan - Dave Mercier
City Center Report to Council Street Standards (and UDC Title 24)
City Hall Sales Purchase Agreement Transaortation Benefit Dist (2009) a. Establish ord.;
Comp 1'lan Qrtrly Update (Jan, April, July, Oct) (b) set parblic hearing; (c) draft r•esolution; (d) ballot
Concurrency langarage
Contracts - 7-year renewals (prosJcons) Transportation Impacts
Court Services Alternative Analysis Use Agreement (Cary Driskell)
East Gateway Monument Structure # Water rights
Firearms Code Amendments - Cary Driskell Winter Retreat: January 9, 2010 (tentative)
Impact Fee Request Central Valley School District
Lexipol Policies - Police Dept
_ Lodging Tax = Awaiting action by others;
Northeast Housing Solutions City Membership # doesn't allow for time for public comments]
Draft Advance Agenda 8/ 13/2009 9:29:24 AM Page 3 of 3
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 18, 2009 City Manager Sign-off:
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information 0 admin. report ❑ pending legislation
AGENDA ITEM TITLE: Council External Committee Reports
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND: City Councilmembers serve on various local and/or regional committees. The
purpose of this item is if any committee or board that Council is involved with has significant
policy questions that are being posed and which need Council feedback, this is the opportunity
for Council to gather that feedback so that a Council position could be registered on any given
item.
OPTIONS:
RECOMMENDED ACTION OR MOTIOfV: BUDGET/FINe4NCIAL IMPACTS:
STAFF/COUNCIL CONTACT: Councilmembers
ATTACHMENTS:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: August 18, 2009 City Manager Sign-off: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation Z executive session
AGENDA ITEM TITLE: EXECUTIVE SESSION: Pending Litigation
GOVERNING LEGISLATION:
PREViOUS COUNCIL ACTION TAKEN:
BACKGROUND:
OPTIONS:
RECOMIMENDED ACTION OR MOTION: Move to adjourn into executive session for
approximately minutes to discuss pending litigation; and that no action is
anticipated thereafter.
Bl1DGET/FINANCIAL IMPACTS:
STAFF CONTACT:
ATTACHMENTS: