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2018, 05-22 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday, May 22, 2018 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Darrell Cole, Living Hope Community Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATIONS: Older Americans' Month PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. 1. PUBLIC HEARING: 2018 Budget Amendment — Chelsie Taylor 2. First Reading Ordinance 18-011 Amending 2018 Budget — Chelsie Taylor [no public comment] 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on May 22, 2018 Request for Council Action Form, Total: $3,277,306.32 b. Approval of Payroll for Pay Period Ending May 15, 2018: $331,181.13 c. Approval of May 8, 2018 Council Meeting Minutes, Formal Format NEW BUSINESS: 4. Motion Consideration: Consolidated Rail Infrastructure Grant — Adam Jackson [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. Council Agenda 05-22-18 Formal Format Meeting Page 1 of 2 ADMINISTRATIVE REPORTS 5. BUILD Grant Program — Adam Jackson 6. Spokane Valley Youth Voices — Councilmember Thompson 7. Evaluation of Street and Stormwater Maintenance Programs — John Hohman, Harry Lorick Consultant 8. Gothmann Property Donation — Cary Driskell, Mike Stone 9. Code Text Amendment 2018-0002: Hotel/Motel in Industrial Zone — Marty Palaniuk 10. Advance Agenda — Mayor Higgins INFORMATION ONLY (will not be reported or discussed): 11. Department reports CITY MANAGER COMMENTS ADJOURNMENT Council Agenda 05-22-18 Formal Format Meeting Page 2 of 2 Spokane .0•0Valley roctanatton 'l0 City of Spo4ne Vatfey, Washington O%derAmenicans' ,Month `Engage at Every Age' WHEREAS, Spokane Valley includes older citizens who enrich and strengthen our community; and WHEREAS, Spokane Valley is committed to engaging and supporting older adults, their families, and caregivers; and WHEREAS, We acknowledge the importance of taking part in activities that promote physical, mental, and emotional well-being regardless of age; and WHEREAS, Spokane Valley enriches the lives of individuals of all ages by promoting home and community-based services that support independent living, by involving older adults in community planning, events, and other activities, and by providing opportunities for older adults to work, volunteer, learn, lead and mentor. Now therefore, 1, Rod Higgins, Mayor of the City of Spokane Valley, Washington, on behalf of the Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim May 2018 as Older Americans ' Month And I urge all citizens to take time this month to recognize older adults and the people who serve and support them as vital parts of our community. Dated this 22nd day of May, 2018. L.R. Higgins, Spokane Valley Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ['admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing on the proposed 2018 Budget Amendment. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2018 Budget when it was adopted on November 14, 2017. On May 8, 2018 an Administrative Report was delivered to Council regarding the need for a budget amendment. BACKGROUND: Since the initial adoption of the 2018 Budget on November 14, 2017, a number of events have transpired in the normal course of operations that necessitate a 2018 Budget amendment. Items in blue font have changed since the administrative report on this topic at the May 8th Council meeting. Proposed amendments include: #001 - General Fund Provide additional appropriations (expenditures) of $3,492,429 comprised of: • $7,000 additional in filing and recording fees for the Office of the City Attorney due to an increased ability to process code enforcement cases with the half-time attorney position that was added in the 2018 Budget. • Net $0 additional expenditures related to repurposing a vacant Senior Plans Examiner position in the Building Division to an Engineering Technician II position in the Engineering Division due to workflow needs. • $490,000 to replenish the Winter Weather Reserve Fund #122 back to a fund balance of $500,000. The City had $500,000 in winter weather response expenditures from Fund #122 during 2017. • $2,795,429 transferred to Capital Reserve Fund #312 which represents the 2016 yearend fund balance in excess of 50% of recurring expenditures. • $200,000 additional nonrecurring expenditure for a generator at City Hall. #103 — Paths & Trails Fund Expenditures are increased by $50,000 for a transfer out to the Parks Capital Projects Fund #309. This transfer out in part pays for increased costs for the Sullivan to Corbin section of the Appleway Trail which was discussed at the January 16, 2018 Council meeting. #122 — Winter Weather Reserve Fund Revenues are increased by $490,000 reflecting a transfer in from the General Fund #001 to replenish the fund balance to $500,000 after having $500,000 in winter weather response expenditures during 2017. #309 — Parks Capital Proiects Fund Revenues are increased by $50,000 due to a transfer in from the Paths & Trails Fund #103 for the Sullivan to Corbin section of the Appleway Trail. Expenditures are increased by $233,000 due to increased costs for the Sullivan to Corbin section of the Appleway Trail which was discussed at the January 16, 2018 Council meeting. 1 #312 — Capital Reserve Fund Revenues are increased due to a transfer of $2,795,429 from General Fund #001 which represents the 2016 yearend fund balance in excess of 50% of recurring expenditures. The 2018 Budget amendment reflects the changes noted above and will affect 5 funds resulting in total revenue increases of $3,535,429 and expenditure increases of $3,775,429. 001 General Fund 103 Paths & Trails Fund 122 Winter Weather Reserve Fund 309 Parks Capital Projects Fund 312 Capital Reserve Fund 0 3,492,429 0 50,000 490,000 0 50,000 233,000 2,995,429 0 3,535,429 3,775,429 The 2017 Budget amendment also includes changes to the Full Time Equivalent Employees schedule in the 2018 Budget in order to reflect repurposing a vacant Senior Plans Examiner position in the Building Division to an Engineering Technician II position in the Engineering Division due to workflow needs. The updated schedule is included as an attachment to this RCA. OPTIONS: Future options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment and no action is required of Council at this time. Anticipated future action by the Council includes: • May 22, 2018 — First reading of Ordinance #18-011 amending the 2018 Budget. • May 29, 2018 — Second reading of Ordinance #18-011 amending the 2018 Budget. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2018 Budget that was adopted on November 14, 2017. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. • Proposed amended Full Time Equivalent Employees schedule. 2 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 103 Paths & Trails Fund 122 Winter Weather Reserve Fund 309 Parks Capital Projects Fund 312 Capital Reserve Fund 0 3,492,429 0 50,000 490,000 0 50,000 233,000 2,995,429 0 3,535,429 3,775,429 The 2017 Budget amendment also includes changes to the Full Time Equivalent Employees schedule in the 2018 Budget in order to reflect repurposing a vacant Senior Plans Examiner position in the Building Division to an Engineering Technician II position in the Engineering Division due to workflow needs. The updated schedule is included as an attachment to this RCA. OPTIONS: Future options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: The purpose of this evening's public hearing is to consider input from the public on the proposed budget amendment and no action is required of Council at this time. Anticipated future action by the Council includes: • May 22, 2018 — First reading of Ordinance #18-011 amending the 2018 Budget. • May 29, 2018 — Second reading of Ordinance #18-011 amending the 2018 Budget. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2018 Budget that was adopted on November 14, 2017. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. • Proposed amended Full Time Equivalent Employees schedule. 2 P:\Finance\2018 Budget\Amendment #1\2018 05 22 Public Hearing and 1st Reading\2018 Amendment No 1 Detail v2 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget -Amendment #1 Line Item Detail 5/22/2018 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund Recurring Expenditures Filing & Recording Fees Salaries & Wages Employee Benefits & Payroll Taxes Salaries & Wages Employee Benefits & Payroll Taxes 001.013.015.515.32.49.05 001.040.041.543.10.10.00 001.040.041.543.10.20.xx 001.040.043.558.50.10.00 001.040.043.558.50.20.xx Nonrecurring expenditures Transfer out - #122 Transfer out - #312 Heavy Machinery & Equipment 001.090.000.597.12.00.20 001.090.000.597.31.00.20 001.090.099.594.18.64.05 #103 - Paths & Trails Fund Expenditures Transfer out - #309 - Increase in filing fees due to increased code enforcement activity - Repurpose Senior Plans Examiner to Engineering Tech II - Repurpose Senior Plans Examiner to Engineering Tech II - Repurpose Senior Plans Examiner to Engineering Tech II - Repurpose Senior Plans Examiner to Engineering Tech II Total recurring expenditures - Replenish Winter Weather Reserve - 2016 #001 fund bal > 50% - Generator for City Hall Total nonrecurring expenditures 3,000 579,006 253,135 949,296 471,645 7,000 10,000 35,550 614,556 20,568 273,703 (35,550) 913,746 (20,568) 451,077 7,000 0 490,000 0 2,795,429 0 200,000 3,485,429 Total of all General Fund revenues Total of all General Fund expenditures 0 3,492,429 103.103.000.597.30.00.90 - Appleway Trail - Sullivan to Corbin #122 - Winter Weather Reserve Fund Revenues Transfer in - #001 Total expenditures 122.122.000.397.00.10 - Replenish Winter Weather Reserve Total revenues Page 1 of 2 0 50,000 50,000 490,000 2,795,429 200,000 50,000 0 490,000 490,000 490,000 P:\Finance\2018 Budget\Amendment #1\2018 05 22 Public Hearing and 1st Reading\2018 Amendment No 1 Detail v2 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget -Amendment #1 Line Item Detail 5/22/2018 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #309 - ParksCapital Projects Fund Revenues Transfer in - #103 309.000.237.397.10.30 - Appleway Trail - Sullivan to Corbin Total revenues 0 50,000 50,000 50,000 Expenditures Appleway Trail - Sullivan to Corbin 303.000.237.595.xx.xx.xx - Construction costs in excess of estimates 1,853,300 233,000 2,086,300 #312 - Capital Reserve Fund Revenues Transfer in - #001 Total expenditures 312.000.000.397.00.10 - 2016 #001 fund bal > 50% Total revenues Totals Across all Funds 233,000 0 2,795,429 2,795,429 2,795,429 Total revenues Total expenditures 3,335,429 3,775,429 Page 2 of 2 P:\Finance\2018 Budget\Amendment #1\2018 05 22 Public Hearing and 1st Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget Amendment 2018 As Adopted Proposed Amendment As Amended #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 11,796,100 0 11,796,100 Sales Tax 20,881,900 0 20,881,900 Sales Tax - Public Safety 967,800 0 967,800 Sales Tax - Criminal Justice 1,738,000 0 1,738,000 Gambling Tax and Leasehold Excise Tax 381,000 0 381,000 Franchise Fees/Business Registration 1,210,000 0 1,210,000 State Shared Revenues 2,109,600 0 2,109,600 Fines and Forfeitures/Public Safety 1,319,900 0 1,319,900 Community and Public Works 1,684,100 0 1,684,100 Recreation Program Revenues 633,300 0 633,300 Miscellaneous Department Revenue 1,000 0 1,000 Miscellaneous & Investment Interest 201,800 0 201,800 Transfers in - #101 (street admin) 39,700 0 39,700 Transfers in - #105 (h/m tax -CP advertising) 30,000 0 30,000 Transfers in - #402 (storm admin) 13,400 0 13,400 Total Recurring Revenues 43,007,600 0 43,007,600 Expenditures City Council 548,494 0 548,494 City Manager 956,245 0 956,245 City Attorney 594,752 7,000 601,752 Public Safety 25,464,251 0 25,464,251 Deputy City Manager 450,663 0 450,663 Finance / IT 1,339,064 0 1,339,064 Human Resources 275,387 0 275,387 City Hall Operations and Maintenance 306,043 0 306,043 Community & Public Works - Engineering 1,572,947 56,118 1,629,065 Community & Public Works - Economic Develop 970,642 0 970,642 Community & Public Works - Building & Planninc 2,265,677 (56,118) 2,209,559 Parks & Rec - Administration 301,083 0 301,083 Parks & Rec - Maintenance 893,700 0 893,700 Parks & Rec - Recreation 260,574 0 260,574 Parks & Rec - Aquatics 492,900 0 492,900 Parks & Rec - Senior Center 98,229 0 98,229 Parks & Rec - CenterPlace 910,468 0 910,468 General Government 1,261,610 0 1,261,610 Transfers out - #204 (LTGO debt service) 399,350 0 399,350 Transfers out - #309 (park capital projects) 160,000 0 160,000 Transfers out - #311 (pavement preservation) 962,700 0 962,700 Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 36,600 Transfers out - #502 (insurance premium) 370,000 0 370,000 Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures 40, 891, 379 7,000 40, 898, 379 2,116,221 (7,000) 2,109,221 Page 1 of 4 5/22/2018 P:\Finance\2018 Budget\Amendment #1\2018 05 22 Public Hearing and 1st Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget Amendment #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) Total Nonrecurring Revenues 2018 As Adopted Proposed Amendment As Amended 40,425 0 40,425 40,425 0 40,425 Expenditures General Government - IT capital replacements 115,000 0 115,000 City Attorney (part-time attorney furniture) 4,809 0 4,809 Public Safety (full facility generator) 100,000 0 100,000 Deputy City Manager (Q -Alert software) 11,700 0 11,700 Parks & Rec (Flooring in Great Room & Dining Root-, 50,000 0 50,000 Parks & Rec (CP reseal two restroom floors) 3,000 0 3,000 Economic Development (retail recruitment) 50,000 0 50,000 Generator for City Hall 0 200,000 200,000 Transfers out - #122 (replenish reserve) 0 490,000 490,000 Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 200,000 Transfers out - #309 (Browns Park lighting & path) 200,000 0 200,000 Transfers out - #312 (misc capital projects) 1,000,000 0 1,000,000 Transfers out - #312 ('16 fund bal > 50%) 0 2,795,429 2,795,429 Total Nonrecurring Expenditures 1,734,509 3,485,429 5,219,938 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures SPECIAL REVENUE FUNDS #103 - PATHS & TRAILS FUND RECURRING ACTIVITY Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues (1,694,084) (3,485,429) (5,179,513) 422,137 (3,492,429) (3,070,292) 32, 946, 667 32, 946, 667 33, 368, 804 29, 876, 375 81.60% 8,700 0 73.05% 0 8,700 0 0 8,700 0 8,700 Expenditures Transfers out - #309 (Appleway Trail - Sullivan to Ci 0 50,000 50,000 Total expenditures 0 50,000 50,000 Revenues over (under) expenditures Beginning fund balance Ending fund balance 8,700 (41, 300) 46,324 46,324 55,024 5,024 Page 2 of 4 5/22/2018 P:\Finance\2018 Budget\Amendment #1\2018 05 22 Public Hearing and 1st Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget Amendment SPECIAL REVENUE FUNDS - continued #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest Transfer in - #001 Subtotal revenues Expenditures Snow removal expenses Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance CAPITAL PROJECTS FUNDS 2018 As Adopted Proposed Amendment As Amended 3,500 0 3,500 0 490,000 490,000 3,500 490,000 493,500 500,000 0 500,000 500,000 0 500,000 (496,500) 7,717 (6,500) 7,717 (488, 783) 1,217 #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,693,200 0 1,693,200 Transfers in - #001 560,000 0 560,000 Transfers in - #103 0 50,000 50,000 Transfers in - #312 324,100 0 324,100 Investment Interest 0 0 0 Total revenues 2,577,300 50,000 2,627,300 Expenditures 227 Appleway Trail (Sullivan to Corbin) 1,853,300 233,000 2,086,300 268 Appleway Trail (Evergreen to Sullivan) 164,000 0 164,000 270 CenterPlace outdoor venue - Phase 1 200,000 0 200,000 Browns Park lighting and pathway 200,000 0 200,000 Park signs (Sullivan, Park Rd., Balfour) 24,000 0 24,000 Total expenditures 2,441,300 233,000 2,674,300 Revenues over (under) expenditures 136,000 (47,000) Beginning fund balance 126,202 126,202 Ending fund balance 262,202 79,202 Page 3 of 4 5/22/2018 P:\Finance\2018 Budget\Amendment #1\2018 05 22 Public Hearing and 1st Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget Amendment CAPITAL PROJECTS FUNDS -continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Transfers in - #313 Investment Interest Total revenues 2018 As Adopted Proposed Amendment As Amended 1,000,000 2,795,429 3,795,429 74,960 0 74,960 16,000 0 16,000 1,090,960 2,795,429 3,886,389 Expenditures Transfers out #303 (Euclid Ave - Flora to Barker) 5,000 0 5,000 Transfers out #303 (Indiana bus stops & crosswalk) 110,000 0 110,000 Transfers out #309 (Appleway Trail - Sullivan - Cort 301,900 0 301,900 Transfers out #309 (Appleway Trail - Evergreen -Sul 22,200 0 22,200 Total expenditures 439,100 0 439,100 Revenues over (under) expenditures Beginning fund balance Ending fund balance 651,860 4,427,286 3,447,289 4,427,286 5,079,146 7,874,575 Page 4 of 4 5/22/2018 CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees 2008 2009 2010 2011 Adopted 2012 I 2013 2018 2014 2015 2016 2017 Adopted Amend 5/22/2018 Difference from 2018 adopted to amended + (-) #001 - General Fund City Manager / City Clerk 5 5 5 5 5 5 5 5 5 5 7 7 0.000 City Attorney 3 3 3 3 3 3 3 3 3 3 3.5 3.5 0.000 Deputy City Manager 8 8 8 7 7 6 6 6 6 6 3 3 0.000 Finance 9 10 12 11 11 10.75 11.75 11.75 11.75 11.75 11.75 11.75 0.000 Human Resources 2 2 2 2 2 2 2 2 2 2 2 2 0.000 Public Works 7.5 7.5 7.5 7.5 7.5 7 7.375 7.375 7.375 6.375 0 0 0.000 City Hall Operations & Maintenance 0 0 0 0 0 0 0 0 0 1 1 1 0.000 CPW - Engineering 0 0 0 0 0 0 0 0 0 0 12 12.5 0.500 CPW - Economic Development 0 0 0 0 0 0 0 0 0 0 6.375 6.375 0.000 CPW - Building and Planning 0 0 0 0 0 0 0 0 0 0 19 18 (1.000) CED - Administration 3 3 3 3 3 2 2 2 2 1 0 0 0.000 CED - Economic Development 0 0 0 0 0 0 0 2.5 2.65 4 0 0 0.000 CED - Development Services 0 0 0 0 0 0 0 11 11 10 0 0 0.000 CED - Engineering 8 8 8 6 6 8 7 0 0 0 0 0 0.000 CED - Planning 9 9 9 8.5 8.5 8 8 0 0 0 0 0 0.000 CED - Building 14.75 14.75 14.75 12.75 12.75 11.5 12.5 14 14 15 0 0 0.000 Parks &Rec - Admin 2 2 2 2 2 2 2 2 2 2 2 2 0.000 Parks & Rec - Recreation 1 1 1 1 1 1 1 1 1 1 1 1 0.000 Parks & Rec - Senior Cntr 1 1 1 1 1 1 1 1 1 1 1 1 0.000 Parks & Rec - CenterPlace 7 7 7 5 5 5 5 5 5 5 5 5 0.000 Total General Fund 80.25 81.25 83.25 74.75 74.75 72.25 73.625 73.625 73.775 74.125 74.625 74.125 -0.500 #101 - Street Fund 4.4 5 5 5 4.5 5 5.375 5.725 5.725 5.725 5.725 5.725 0.000 #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 4.5 5 0.500 #402 - Stormwater Fund 4 4 4 4 4.5 4.5 4.75 4.4 4.4 4.4 4.4 4.4 0.000 Total FTEs 92.15 93.75 95.75 87.25 87.25 85.25 87.25 87.25 87.4 87.75 89.25 89.25 0.000 Changes to FTEs for the 2018 Budget Amendment reflect the repurposing of a vacant position in the Building division to the Engineering division due to workflow needs. This position will be split half time between the General Fund and Street Capital Projects Fund #303, resulting in total FTEs in the General Fund decreasing by 0.5 and FTEs in Fund #303 increasing by 0.5. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ['admin. report ❑ pending legislation ['executive session AGENDA ITEM TITLE: First reading of proposed Ordinance #18-011 which amends the 2018 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2018 Budget when it was adopted on November 14, 2017. On May 8, 2017, an Administrative Report was delivered to Council regarding the need for a budget amendment. Finally, earlier this evening a public hearing was held on this topic. BACKGROUND: Since the initial adoption of the 2018 Budget on November 14, 2017, a number of events have transpired in the normal course of operations that necessitate a 2018 Budget amendment. Items in blue font have changed since the administrative report on this topic at the May 8th Council meeting. Proposed amendments include: #001 - General Fund Provide additional appropriations (expenditures) of $3,492,429 comprised of: • $7,000 additional in filing and recording fees for the Office of the City Attorney due to an increased ability to process code enforcement cases with the half-time attorney position that was added in the 2018 Budget. • Net $0 additional expenditures related to repurposing a vacant Senior Plans Examiner position in the Building Division to an Engineering Technician II position in the Engineering Division due to workflow needs. • $490,000 to replenish the Winter Weather Reserve Fund #122 back to a fund balance of $500,000. The City had $500,000 in winter weather response expenditures from Fund #122 during 2017. • $2,795,429 transferred to Capital Reserve Fund #312 which represents the 2016 yearend fund balance in excess of 50% of recurring expenditures. • $200,000 additional nonrecurring expenditure for a generator at City Hall. #103 — Paths & Trails Fund Expenditures are increased by $50,000 for a transfer out to the Parks Capital Projects Fund #309. This transfer out in part pays for increased costs for the Sullivan to Corbin section of the Appleway Trail which was discussed at the January 16, 2018 Council meeting. #122 — Winter Weather Reserve Fund Revenues are increased by $490,000 reflecting a transfer in from the General Fund #001 to replenish the fund balance to $500,000 after having $500,000 in winter weather response expenditures during 2017. 1 #309 — Parks Capital Projects Fund Revenues are increased by $50,000 due to a transfer in from the Paths & Trails Fund #103 for the Sullivan to Corbin section of the Appleway Trail. Expenditures are increased by $233,000 due to increased costs for the Sullivan to Corbin section of the Appleway Trail which was discussed at the January 16, 2018 Council meeting. #312 — Capital Reserve Fund Revenues are increased due to a transfer of $2,795,429 from General Fund #001 which represents the 2016 yearend fund balance in excess of 50% of recurring expenditures. The 2018 Budget amendment reflects the changes noted above and will affect 5 funds resulting in total revenue increases of $3,535,429 and expenditure increases of $3,775,429. 001 General Fund 103 Paths & Trails Fund 122 Winter Weather Reserve Fund 309 Parks Capital Projects Fund 312 Capital Reserve Fund 0 3,492,429 0 50,000 490,000 0 50,000 233,000 2,995,429 0 3,535,429 3,775,429 The 2017 Budget amendment also includes changes to the Full Time Equivalent Employees schedule in the 2018 Budget in order to reflect repurposing a vacant Senior Plans Examiner position in the Building Division to an Engineering Technician II position in the Engineering Division due to workflow needs. The updated schedule is included as an attachment to this RCA. OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #18-011 amending the 2018 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2018 Budget that was adopted on November 14, 2017. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Draft Ordinance #18-011 2 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 103 Paths & Trails Fund 122 Winter Weather Reserve Fund 309 Parks Capital Projects Fund 312 Capital Reserve Fund 0 3,492,429 0 50,000 490,000 0 50,000 233,000 2,995,429 0 3,535,429 3,775,429 The 2017 Budget amendment also includes changes to the Full Time Equivalent Employees schedule in the 2018 Budget in order to reflect repurposing a vacant Senior Plans Examiner position in the Building Division to an Engineering Technician II position in the Engineering Division due to workflow needs. The updated schedule is included as an attachment to this RCA. OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance #18-011 amending the 2018 Budget to a second reading. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2018 Budget that was adopted on November 14, 2017. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Draft Ordinance #18-011 2 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 18-011 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 17-014, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2018 THROUGH DECEMBER 31, 2018; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council approved Ordinance 17-014 on November 14, 2017, which adopted the 2018 annual budget; and WHEREAS, subsequent to the November 14, 2017 adoption of the 2018 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, certain changes to employee positions have been made by the City Manager, which necessitate changes to the allocation of full time equivalent employees among City departments and funds; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2018 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2018 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 17-014 adopted a budget for the twelve months beginning January 1, 2018 and ending December 31, 2018. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 17-014 is hereby further amended as set forth in Attachment A to this Ordinance, which is incorporated herein. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of May 2018. ATTEST: Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney L.R. Higgins, Mayor Date of Publication: Effective Dte: Ordinance 18-011 amending the 2018 budget Page 1 of 2 ATTACHMENT A Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Reve nue s Total Sources Appropriations Estimate d Ending Fund Balance Adopted via Ord. 17-014 Amended via Ord. 18-011 Total Revenues Adopted via Ord. 17-014 Amended via Ord. 18-011 Total Appropriations 001 General 32,946,667 43,048,025 0 43,048,025 75,994,692 42,625,888 3,492,429 46,118,317 29,876,375 101 Street O&M 1,075,927 4,172,200 0 4,172,200 5,248,127 4,602,291 0 4,602,291 645,836 103 Paths & Trails 46,324 8,700 0 8,700 55,024 0 50,000 50,000 5,024 104 Hotel/Motel Tax - Tourism Facilities 1,228,595 378,500 0 378,500 1,607,095 0 0 0 1,607,095 105 Hotel/Motel Tax 221,867 581,000 0 581,000 802,867 602,000 0 602,000 200,867 106 Solid Waste 178,014 225,000 0 225,000 403,014 225,000 0 225,000 178,014 107 PEG 54,837 79,000 0 79,000 133,837 71,200 0 71,200 62,637 120 CenterPlace Operating Reserve 300,000 0 0 0 300,000 0 0 0 300,000 121 Service Level Stabilization 5,500,000 0 0 0 5,500,000 0 0 0 5,500,000 122 Winter Weather Reserve 7,717 3,500 490,000 493,500 501,217 500,000 0 500,000 1,217 204 Debt Service LTGO 03 0 977,400 0 977,400 977,400 977,400 0 977,400 0 301 Capital Projects 2,125,374 807,500 0 807,500 2,932,874 1,816,181 0 1,816,181 1,116,693 302 Special Capital Projects 3,008,424 808,000 0 808,000 3,816,424 1,770,873 0 1,770,873 2,045,551 303 Street Capital Projects 71,190 11,151,790 0 11,151,790 11,222,980 11,151,790 0 11,151,790 71,190 309 Parks Capital Projects 126,202 2,577,300 50,000 2,627,300 2,753,502 2,441,300 233,000 2,674,300 79,202 310 Civic Facilities Capital Projects 843,688 5,900 0 5,900 849,588 0 0 0 849,588 311 Pavement Preservation 3,358,006 4,973,200 0 4,973,200 8,331,206 4,058,600 0 4,058,600 4,272,606 312 Capital Reserve 4,427,286 1,090,960 2,795,429 3,886,389 8,313,675 439,100 0 439,100 7,874,575 313 City Hall Construction 93,511 0 0 0 93,511 74,960 0 74,960 18,551 314 Railroad Grade Separation Projects 1,068,803 1,919,921 0 1,919,921 2,988,724 2,919,921 0 2,919,921 68,803 56,682,432 72,807,896 3,335,429 76,143,325 132,825,757 74,276,504 3,775,429 78,051,933 54,773,824 Sources Uses Reve nue s Appropriations Estimate d Beginning Ending Fund Working Adopted via Amended via Total Total Adopted via Amended via Total Working No. Working Capital Funds Capital Ord. 17-014 Ord. 18-011 Revenues Sources Ord. 17-014 Ord. 18-011 Appropriations Capital 402 Stormwater Management 1,985,316 1,942,500 0 1,942,500 3,927,816 2,299,089 0 2,299,089 1,628,727 403 Aquifer Protection Area 1,413,073 460,000 0 460,000 1,873,073 400,000 0 400,000 1,473,073 501 Equipment Rental & Replacement 1,096,283 182,529 0 182,529 1,278,812 20,000 0 20,000 1,258,812 502 Risk Management 244,261 370,000 0 370,000 614,261 370,000 0 370,000 244,261 4,738,933 2,955,029 0 2,955,029 7,693,962 3,089,089 0 3,089,089 4,604,873 Total of all Funds 61,421,365 75,762,925 3,335,429 79,098,354 140,519,719 77,365,593 3,775,429 81,141,022 59,378,697 Ordinance 18-011 amending the 2018 budget Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS 05/03/2018 44543-44583; 88663; 4209454 05/04/2018 44584-44589 05/04/2018 05/08/2018 05/09/2018 05/11/2018 05/15/2018 6269; 6271; 6273; 6280-6282; 6284; 6291; 7590-7598 44591-44626; 2716767; 4262504 44627-44647 44648-44678 44590 GRAND TOTAL: TOTAL AMOUNT $1,871,564.89 $9,373.80 $317,012.29 $1,733.34 $898,082.70 $69,515.10 $110,024.20 $3,277,306.32 Explanation of Fund Numbers found #001- General Fund 001.011.000.511. City Council 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.032.000. 001.058.050.558. 001.058.051.558. 001.058.055.558. 001.058.056.558. 001.058.057.558 001.076.000.576. 001.076.300.576. 001.076.3 01.571. 001.076.3 02.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.560. 001.090.000.594. 001.090.000.595. City Manager Legal Public Safety Deputy City Manager Finance Human Resources Public Works CED - Administration CED — Economic Development CED — Development Services -Engineering CED Development Services -Planning CED — Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Services General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Economic General Gov't -Social Services General Gov't -Capital Outlay General Gov't -Pavement Preservation on Voucher Lists Other Funds 101 -- Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 - CenterPlace Operating Reserve 121— Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301— REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 -- Civic Bldg Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 -- Aquifer Protection Area 501— Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. {Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 05/03/2018 2:35:51PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 44543 5/3/2018 000958 AAA SWEEPING LLC 44544 5/3/2018 002931 ALL WESTERN INDUSTRIAL SUPPLY 44545 5/3/2018 000212 ANS OF WASHINGTON INC 44546 5/3/2018 000030 AV!STA 44547 5/3/2018 002206 BARLOW, LORI 44548 5/3/2018 000322 CENTURYLINK 44549 5/3/2018 002572 CINTAS CORPORATION 44550 5/3/2018 000143 CITY OF SPOKANE 61047 106277 136305 CIP 0237 2ND PICTURE APRIL 2018 606321425 606322774 606324147 606325491 IN -031381 44551 5/3/2018 006516 CITY OF SPOKANE VALLEY, PERMIT CEI CIP 0237 44552 5/3/2018 000571 CODE PUBLISHING COMPANY 44553 5/3/2018 000508 CONOCOPHILLIPS FLEET 44554 5/3/2018 000683 DAVID EVANS & ASSOCIATES 59809 54130169 418350 Fund/Dept 402.402.000.531 101.000.000.542 001.040.041.543 309.000.237.595 001,018.016.518 001.076.000.576 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.543 101.000.000.542 309.000.237.595 001.013.000.513 001.040.043.558 314.000.143.595 Description/Account Amount STREET SWEEPING SUPPLIES: SNOWPLOWS NOTARY SUPPLIES Total: Total : Total : CIP 0237 POWER SERVICE CONNE Total : "PICTURE IT" WELLNESS CAMPAIC Total : 2018 PHONE SVCS: ACCT 509 Z14 - Total : SUPPLIES AT MAINT. SHOP: CONT SUPPLIES AT MAINT. SHOP: CONT SUPPLIES AT MAINT. SHOP: CONT SUPPLIES AT MAINT. SHOP: CONT Total : TRUCK WASH FOR PLOWS CIP 0237 BUILDING PERMIT Total : Total ELECTRONIC CODE UPDATE Total : APRIL 2018 FLEET FUEL BILL Total 89,971.29 89, 971.29 354.34 354.34 54.40 54.40 2,652.00 2,652.00 15.00 15.00 537.89 537.89 116.08 115.88 101.67 116.79 450.42 443.00 443.00 1,914.79 1,914.79 832.32 832.32 1,754.58 1,754.58 0143 -DESIGN SERVICES 17,325.79 Page: 1 vchlist 05103/20/8 2:35:51PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 44554 5/3/2018 000683 000683 DAVID EVANS & ASSOCIATES 44555 5/3/2018 003255 DAY WIRELESS SYSTEMS 44556 5/3/2018 002604 DELL FINANCIAL SERVICES LLC 601565 (Continued) 79474908 79476197 44557 5/3/2018 006327 DEVRIES MOVING PACKING STORAGE 83755 44558 5/3/2018 002296 ELECTRONIC COMMERCE LINK 44559 5/3/2018 002157 ELJAY OIL COMPANY 44560 5/3/2018 003274 EXCHANGE PUBLISHING LLC 44561 5/3/2018 003261 FEHR & PEERS 44562 5/3/2018 001447 FREE PRESS PUBLISHING INC 44563 5/3/2018 006133 HEATH, ELISHA 44564 5/3/2018 001905 HERMANN, PHIL 44565 5/3/2018 003297 HIGGINS, LEWIS ROD 12564 4274966 488491 488492 488493 121587 48547 48553 EXPENSES 2ND PICTURE EXPENSES Fund/Dept 101.042.000.543 001.090.000.548 001.090.000.548 001.013.000.513 001.018.013.513 101.042.000.542 001.013.000.513 001.040.043.558 001.013.000.513 001.040.042.558 001.013.000.513 001.013.000.513 001.013.000.513 001.018.016.518 001.011.000.511 Description/Account Amount TOWER RENTAL Total : 17, 325.79 Total : COMPUTER LEASE: 001-8922117-0 COMPUTER LEASE 3050 MICRO Total : MOVE/ASSEMBLE OFFICE FURNIT Total : E-GOV MAINTENANCE & HOSTING Total : FUEL FOR MAINTENANCE SHOP Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION NE INDUSTRIALAREASRTC LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : Total : EXPENSE REIMBURSEMENT Total : "PICTURE IT" WELLNESS CAMPAIC Total : 212.33 212.33 1,183.33 231.68 1,415.01 1,462.50 1,462.50 1,666.00 1,666.00 158.42 158.42 43.50 75.05 89.27 207.82 1,465.20 1,465.20 138.65 99.45 238.10 11.97 11.97 15.00 15.00 EXPENSE REIMBURSEMENT 308.96 Page: 2 vchlist 05/03/2018 2:35:51PM Voucher List Page: 3 Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44565 5/3/2018 003297 003297 HIGGINS, LEWIS ROD (Continued) Total : 308.96 44566 5/3/2018 002466 KENWORTH SALES COMPANY SPOIN2762799-2 101.000.000.542 SUPPLIES: SNOWPLOWS 48.07 Total : 48.07 44567 5/3/2018 003185 LAMB, ERIK 2ND PICTURE 001.018.016.518 "PICTURE IT' WELLNESS CAMPAIC 15.00 Total : 15.00 44568 5/3/2018 001944 LANCER LTD 0469251 001.040.043.558 BUSINESS CARDS & ENVELOPES 352.50 Total : 352.50 44569 5/3/2018 004632 LEVEL 3 COMMUNICATIONS 70085424 001.076.305.575 TELECOM SERVICES 1,351.25 Total : 1,351.25 44570 5/3/2018 000132 MODERN ELECTRIC WATER CO CIP 0142 303.303.142.595 CIP 0142 DESIGN FEE 150.00 Total : 150.00 44571 5/3/2018 002203 NAPA AUTO PARTS 0538-863398 101.042.000.542 SUPPLIES: STREET 84.53 Total : 84.53 44572 5/3/2018 000662 NAT'L BARRICADE & SIGN CO 98745 001.040.041.558 SUPPLIES: ENGINEERING 48.96 Total : 48.96 44573 5/3/2018 000652 OFFICE DEPOT INC. 123586225001 001.040.041.543 OFFICE SUPPLIES: ENGINEERING, 127.65 123586493001 001.040.041.543 OFFICE SUPPLIES: ENGINEERING, 22.62 123989084001 001.076.305.575 OFFICE CHAIR: CENTERPLACE 391.67 124539040001 001.040.041.543 OFFICE SUPPLIES: ENGINEERING, -18.49 124546945001 001.040.041.543 OFFICE SUPPLIES: ENGINEERING, 41.33 129420621001 001.040.041.543 OFFICE SUPPLIES: ENGINEERING, 34.37 130706145001 001.013.000.513 OFFICE SUPPLIES: ADMIN 128.67 131676952001 001.018.014.514 OFFICE SUPPLIES: FINANCE 140.83 Total : 868.65 44574 5/3/2018 001604 PACIFIC NW PAPER 189221 001.040.041.543 OFFICE SUPPLIES: ENGINEERING 162.11 Total : 162.11 44575 5/3/2018 005960 PAGEFREEZER SOFTWARE INC INV -4346 001.090.000.518 SOCIAL MEDIAARCHIVING 2,100.00 Page: 3 vchlist 05/03/2018 2:35:51 PM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 44575 5/3/2018 005960 005960 PAGEFREEZER SOFTWARE INC (Continued) 44576 5/3/2018 006475 PEETZ, BRANDI 44577 5/3/2018 001089 POE ASPHALT PAVING INC. 44578 5/3/2018 005968 PRECISE MRM LLC 44579 5/3/2018 003407 RIGHT! SYSTEMS INC 44580 5/3/2018 000001 SPOKANE CO TREASURER 44581 44582 44583 88663 4209454 5/3/2018 004099 SPOKANE VALLEY ACE HARDWARE 5/3/2018 000065 STAPLES ADVANTAGE 5/3/2018 000087 VERIZON WIRELESS 4/27/2018 000409 DEPT OF REVENUE 4/27/2018 000001 SPOKANE CO TREASURER 43 Vouchers for bank code : apbank EXPENSES 45648 1N200-1016529 S1-156677 42000488 51504254 51504269 24424 3374646592 9805613836 Q1-2018 9290201312 Fund/Dept Description/Account Amount Total : 001.011.000.511 EXPENSE REIMBURSEMENT- DC I Total : 101.000.000.542 W1NTER RESPONSE 2018 101.000.000.542 DATA PLAN Total : Total : 001.090.000.518 NIMBLE STORAGE CACHE UPGRA Total : 001.016.000.554 001.016.000.523 101.042.000.542 ANIMAL CONTROL SERVICE MAY 2 APRIL 2018 HOUSING WORK CREW INVOICE MARCH 20' Total : 101.042.000.542 SMALLTOOLS/MINOR EQUIP.: STF Total : 001.076.305.575 SMALL TOOLS/MINOR EQUIPMENT Total : 001.076.302.576 APRIL 2018 VERIZON CELL PHONE Total : 001.076.301.589 LEASEHOLD EXCISE TAX 001.016.000.521 LE CONTRACT BILLING APRIL 201E Total : Total : Bank total : 2,100.00 434.39 434.39 15,051.20 15,051.20 275.00 275.00 4,465.92 4,465.92 43,678,22 134,244.81 4,959.08 182,882.11 51.84 51.84 52.77 52.77 1,910.71 1,910.71 2,513.75 2,513.75 1,535,279.00 1,535,279.00 1,871,564.89 43 Vouchers in this report Total vouchers : 1,871,564.89 Page: 4 vchlist 05/04/2018 9:34:24AM Voucher List Spokane Valley Page: . Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44584 5/4/2018 001606 BANNER BANK 9713 April 2018 001.031000.518 LOWE'S STORE 96.79 9713 April 2018 001.033.000.518 AMAZON.COM 106.56 9713 April 2018 001.040.043.558 WABO 60.00 9713 April 2018 001.040.043.558 NORTHWEST BUSINESS STAMP 77.79 9713 April 2018 001.040.043.558 MARRIOTT SEATTLE AIRPORT 63.00 9713 April 2018 001.040.043.558 MARRIOTT SEATTLE AIRPORT 66.00 9713 April 2018 001.016.016.521 ALLEGRO MEDICAL 38.43 9713 April 2018 001.040.043.558 MARRIOTT SEATTLE AIRPORT 713.88 9713 April 2018 001.040.043.558 MARRIOTT SEATTLE AIRPORT 713.88 9713 April 2018 001.040.043.558 MARRIOTT SEATTLE AIRPORT 779.04 9713 April 2018 001.033.000.518 AMAZON.COM 56.05 9713 April 2018 001.040.043.558 ASFPM 160.00 9713 April 2018 001.033.000.518 DEPT OF LABOR & INDUSTRIES 3.95 9713 April 2018 001.033.000.518 DEPT OF LABOR & INDUSTRIES 7.10 9713 April 2018 001.040.043.558 VALLEY AUTO GLASS - CORRECTI' 0.30 Total : 2,942.77 44585 5/4/2018 001606 BANNER BANK 5214 April 2018 101.043.000.542 LA QUINTA INN & SUITES 530.30 5214 April 2018 101.043.000,542 LA QUINTA INN & SUITES 530.30 Total : 1,060.60 44586 5/4/2018 001606 BANNER BANK 8573 April 2018 001.090.000.517 WAKE UP CALL 189.75 8573 April 2018 001.040.041.543 JIMMY JOHNS 205.60 8573 April 2018 101.042.000.542 ASPHALT KINGDOM 500.00 8573 April 2018 402.402.000.531 VALLEYFEST 35.00 8573 April 2018 001.040.042.558 JOURNAL OF BUSINESS 70.00 8573 April 2018 001.040.041.543 INLAND NORTHWEST AGC 250.00 8573 April 2018 402.402.000.531 INLAND NORTHWESTAGC 250.00 8573 April 2018 402.402.000.531 INLAND NORTHWESTAGC 250.00 8573 April 2018 001.040.042.558 GREATER SPOKANE VALLEY CHAP 375.00 8573 April 2018 001.040,041.543 WOMENS TRANSPORTATION 95.00 8573 April 2018 001.040.041.558 BEST BUY 164.27 8573 April 2018 001.033.000.518 CAMP CHEVROLET AN CHEVROLE 127.26 8573 April 2018 001.090.000.517 ROSAUERS - CORRECTION 100.00 8573 April 2018 101.042.000.542 INTERNATIONAL TRANSACTION FE 4.50 Page: vchlist 05/04/2018 9:34:24AM Voucher List Spokane Valley Pag '1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44586 5/4/2018 001606 001606 BANNER BANK (Continued) Total : 2,616.38 44587 5/4/2018 001606 BANNER BANK 8599 April 2018 001.076.000.576 SPEEDPRO IMAGING 47.82 8599 April 2018 001.076.305.575 RISE VISION 216.52 8599 April 2018 001.076.305.575 INTERNATIONAL FEE 1.95 8599 April 2018 001.076.301.571 OFFICE DEPOT 16.29 8599 April 2018 001.076.305.575 INLAND NW BUSINESS ALLIANCE 30.00 8599 April 2018 001.076.305.575 HILTON HOTELS 473.84 8599 April 2018 001.076.301,571 HILTON HOTELS 473.84 Total : 1,260.26 44588 5/4/2018 001606 BANNER BANK 6368 April 2018 001.018.016.518 CRAIGSLIST.ORG 25.00 6368 April 2018 001.040.043.558 CHIEF SUPPLY 36.89 6368 April 2018 001.040.041.543 CHIEF SUPPLY 59.88 6368 April 2018 001.040.042.558 APA 310.00 6368 April 2018 001.040.042.558 APA 310.00 6368 April 2018 001.018.016.518 CRAIGSLIST.ORG 25.00 6368 April 2018 001.040.042.558 CHICAGO BOOKS & JOURNALS 222.77 6368 April 2018 001.013.000.513 FRED PRYOR CAREERTRACK 248.00 Total : 1,237.54 44589 5/4/2018 001606 BANNER BANK 8557 April 2018 001.011.000.511 TARGET STORE 16.25 8557 April 2018 001.011.000.511 NAOMI 150.00 8557 April 2018 001.011.000.511 GREATER SPOKANE INC 35,00 8557 April 2018 001.011.000.511 PACE PARTNERS ADVANCING CH, 30.00 8557 April 2018 001.011.000.511 GREATER SPOKANE INC 25.00 Total : 256.25 6 Vouchers for bank code : apbank Bank total : 9,373.80 6 Vouchers in this report Total vouchers : 9,373.80 vchlist Voucher List Page:2 —4-- 05/04/2018 3:10:26PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6269 5/4/2018 000165 DEPT OF RETIREMENT SYSTEMS Ben79806 001.231.15.00 PERS: PAYMENT 103,697.29 Total : 103,697.29 6271 5/4/2018 000699 WA COUNCIL CO/CITY EMPLOYEES Ben79808 402.231.21.00 UNION DUES: PAYMENT 2,780.22 Total : 2,780.22 6273 5/4/2018 006345 IDAHO CHILD SUPPORT RECEIPTING Ben79810 001,040,043.558 IDAHO CHILD SUPPORT RECEIPTING: 163.33 Total : 163.33 6280 5/4/2018 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben79812 106.231.14.00 401A: PAYMENT 32,478.98 Total : 32,478.98 6281 5/4/2018 000582 EFTPS Ben79814 001.231.11.00 FEDERAL TAXES: PAYMENT 29,610.20 Total : 29,610.20 6282 5/4/2018 000145 VANTAGEPOINTTRANSFERAGENTS, 457 PLE Ben79816 001.231.18.00 457 DEFERRED COMPENSATION: PAY/ 8,727.40 Total : 8,727.40 6284 5/4/2018 000162 VANTAGE TRANSFER AGENTS, 401A EXEC P Ben79818 331.231.14.00 401 EXEC PLAN: PAYMENT 637.50 Total : 637.50 6291 5/4/2018 000682 EFTPS Ben79822 001.231.11.00 FEDERAL TAXES: PAYMENT 1,025.08 Total : 1,026.08 44590 5/4/2018 000120 AWC Ben79804 402.231.16.00 HEALTH PLANS: PAYMENT 128,088.44 Ben79820 001.231.16.00 HEALTH PLANS (COUNCIL): PAYMENT 9,802.85 Total : 137,891.29 9 Vouchers for bank code : apbank Bank total : 317,012.29 9 Vouchers in this report Total vouchers : 317,012.29 vchlist 05108/2018 12:09:07PM Voucher List Page: �% T Spokane Valley Bank code : pk-ref Voucher Date Vendor invoice Fund/Dept DescriptionlAccount Amount 7590 5/8/2018 001862 BISCHOFF, PATTY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: M!RABEAU ME, 75.00 Total : 75.00 7591 5/8/2018 006548 HOY, MARK PARKS REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Total : 75.00 7592 5/8/2018 006549 HUBER, CHUCK PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 7593 5/8/2018 006563 IMUS, RANDAL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 149.50 Total : 149.50 7594 5/8/2018 005374 MICRIST ENVIRONMENTAL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.00 Total : 52.00 7595 5/8/2018 006550 NOLEN, GINNY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PA 75.00 Total : 75.00 7596 5/8/2018 006564 RM MOTIVATION PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/. 149.50 Total : 149.50 7597 5/8/2018 006565 SILVA, MERCY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 212 52.00 Total : 52.00 7598 5/8/2018 006566 WASHINGTON FOOD INDUSTRY ASSN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/; 1,030.34 Total : 1,030.34 9 Vouchers for bank code : pk-ref 9 Vouchers in this report Bank total : 1,733.34 Total vouchers : 1,733.34 Page: vchlist 0510912018 3:34:39PM Voucher List Spokane Valley Page: -� Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44591 5/9/2018 000648 ABADAN REPROGRAPHICS 89421 303.000.201.595 PRINT SERVICE 1,491.78 89609 303.000.264.595 PRINT SERVICE 495.15 Total : 1,986.93 44592 5/9/2018 001107 ADVANCEDTRAFFIC PRODUCTS 0000020748 101.042.000.594 ATP - WAVETRONIX / CABINET 17,252.07 Total : 17, 252.07 44593 5/9/2018 006382 AHBL INC 107010 303.303.123.595 ENGINEERING 16,030.84 Total : 16, 030.84 44594 5/9/2018 003078 ALLWEST TESTING & ENGINEERING 88334 303.303.141.595 0141 -MATERIALS TESTING 685.52 Total : 685.52 44595 5/9/2018 000506 ASCE 1043805685 001.040.041.543 2018 MEMBERSHIP RENEWAL: ERI 270.00 Total : 270.00 44596 5/9/2018 004439 BIRCH COMMUNICATIONS INC 26182354 001.076.305.575 PHONE SERVICE AT CENTERPLAC 433.84 Total : 433.84 44597 5/9/2018 002615 BULLOCK, SUSAN 1ST PICTURE 001.018.016.518 "PICTURE IT" WELLNESS CAMPAIC 10.00 Total : 10.00 44598 5/9/2018 002469 COMMUNITY MINDED ENTERPRISES 4813 107.000.000.518 PEG REIMBURSEMENT 9,039.40 4814 107.000.000.518 PEG REIMBURSEMENT 26,700.00 4828 107.000.000.518 PEG REIMBURSEMENT 3,216.13 Total : 38,955.53 44599 5/9/2018 000683 DAVID EVANS & ASSOCIATES 420323 311.000.248.595 0248 - TRAFFIC PLANS 2,936.13 Total : 2,936.13 44600 5/9/2018 003624 DEHN, SHELLY 1ST PICTURE 001.018.016.518 "PICTURE IT" WELLNESS CAMPAIC 10.00 Total : 10.00 44601 5/9/2018 002604 DELL FINANCIAL SERVICES LLC 79479233 001.090.000.548 COMPUTER LEASE: 3 YR WORKS1 2,286.44 Total : 2,286.44 44602 5/9/2018 000734 DEPT OF TRANSPORTATION RE-313-ATB80416042 101.042.000.542 MAINTAIN TRAFFIC SIGNAL 7,573.24 Page: �1� vchlist 05109/2018 3:34:39PM Voucher List Spokane Valley Page: /G Bank code : apbank Voucher Date Vendor Invoice 44602 5/9/2018 000734 DEPT OF TRANSPORTATION (Continued) RE-313-ATB80416050 RE-313-ATB80416104 44603 5/9/2018 006327 DEVRIES MOVING PACKING STORAGE 83785 44604 5/9/2018 002385 DKS ASSOCIATES 0066309 44605 5/9/2018 000999 EASTERN WA ATTORNEY SVC INC 114116 114262 44606 5/9/2018 003274 EXCHANGE PUBLISHING LLC 44607 5/9/2018 001447 FREE PRESS PUBLISHING INC 44608 5/9/2018 001253 GORDON THOMAS HONEYWELL 44609 5/9/2018 000321 GREATER SPOKANE INC 44610 5/9/2018 000692 GUS JOHNSON FORD 44611 5/9/2018 002632 HAYDEN HOMES 44612 5/9/2018 001723 HEDEEN & CADITZ PLLC 487743 48525 48575 48578 Apr18 1042 117358 117442 880776 March 2018 8717 Fund/Dept 101.000.000.542 303.000.201.595 001.018.016.518 303.303.142.595 001.013.015.515 001.013.015.515 303.303.123.595 303.303.123.595 001.040.043.558 001.040.043.558 001.011.000.511 001.011.000.511 001.040.042.558 Description/Account Amount STATE ROUTE ROADWAY MAINTEI' CIP 0201 - ITS INFILL ENGINEERIN' Total : INSTALL OFFICE FURNITURE Total : 0142 -TRAFFIC CONTROL PLAN UP Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : ADVERTISING ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION GOVERNMENTAL AFFAIRS Total : Total : Total : BOARD OF TRUSTEE MEALS: R BASE INVESTMENT/PUBLIC INVES Total : 402.402.000.531 SERVICE #6-400 - 2011 F-250 Total : 001.237,10.95 REISSUE SURETY DEPOSIT REFU1 Total : 001.013.015.515 PROFESSIONAL SERVICES ACCT 5,291.19 34.57 12,899.00 484.00 484.00 9,163.97 9,163.97 40.00 40.00 80.00 67.50 67.50 150.40 161.60 98.60 410.60 4,602.48 4,602.48 75.00 3,583.34 3,658.34 20.56 20.56 17, 724.53 17,724.53 82.50 Page: vchlist 05/09/2018 3:34:39PM Voucher List Spokane Valley Page: /7 __3— Bank code : anbank Voucher Date Vendor Invoice 44612 5/912018 001723 001723 HEDEEN & CADITZ PLLC 44613 5/9/2018 005414 KAR-GOR INC. 44614 5/9/2018 001944 LANCER LTD 44615 5/9/2018 000652 OFFICE DEPOT INC. 44616 5/9/2018 001604 PACIFIC NW PAPER 44617 5/9/2018 001089 POE ASPHALT PAVING INC. 44618 5/9/2018 000675 RAMAX PRINTING & AWARDS INC 44619 5/9/2018 003605 RIGGS, CHAD 44620 5/9/2018 002835 SCS DELIVERY INC 44621 5/9/2018 001892 SKILLINGS CONNOLLY INC (Continued) KI041843 0468674 0469143 135434763001 135435114001 189611 45649 45650 30639 1ST/2ND PICTURES 11633 11091 44622 5/9/2018 000230 SPOKANE CO AUDITORS OFFICE APRIL 2018 MARCH 2018 44623 5/9/2018 000093 SPOKESMAN -REVIEW, THE Fund/Dept 303.303.142.595 Description/Account Amount Total : 0142-SREVER LICENSE FOR CON - Total : 001.040.043.558 BUSINESS CARDS 001.040.041.543 BUSINESS CARDS 001.013.015.515 001.013.015.515 001.018.014.514 309.000.270.594 101.042.000.542 001.011.000.511 001.018.016.518 001.011.000.511 303.000.259.595 001.040.043.558 001.040.043.558 OFFICE SUPPLIES: LEGAL OFFICE SUPPLIES: LEGAL Total : Total : OFFICE SUPPLIES: COPY PAPER Total : 2018 STREET MAINTENANCE 2018 STREET MAINTENANCE Total : NAME TAG Total : "PICTURE IT" WELLNESS CAMPAIC Total : Total : Total : BROADCASTING 0259 -ROW SVCS RECORDING FEES RECORDING FEES Total : 82.50 2,166.66 2,166.66 56.04 25.03 81.07 130.93 37.43 168.36 575.55 575.55 3,350.84 18, 862.71 22,213.55 20.40 20.40 25.00 25.00 100.00 100.00 978.61 978.61 476.00 1,223.00 1,699.00 495702 303.303.123.595 ADVERTISING ACCT 42365 1,331.23 Page: vchlist 05/09/2018 3:34:39PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 44623 5/9/2018 000093 000093 SPOKESMAN -REVIEW, THE 44624 5/9/2018 005736 VISION MARKETING LLC 44625 5/9/2018 000158 WELCH COMER & ASSOC. INC 44626 5/9/2018 000842 WM WINKLER COMPANY 2716767 5/3/2018 000409 DEPT OF REVENUE 4262504 5/4/2018 000001 SPOKANE CO TREASURER 38 Vouchers for bank code : apbank 38 Vouchers in this report (Continued) 4450 4465 51043001-R01 51060000-002 PAY APP 2 Q1-2018 APRIL 2018 Fund/Dept 001.040.042.558 001.040.042.558 309.000.237.595 303.000.249.595 309.000.237.595 303.000.263.542 001.016.000.512 Description/Account Amount Total : ADVERTISING: CRAVE 2018 ADVERTISING: CRAVE 2018 Total : 16-058: CIP 0237 ENGINEERING S\ 0249 -DESIGN SERVICES Total : 0237 -CONSTRUCTION CONTRACT Total : COMBINED EXCISE TAX RETURN Total : SPOKANE COUNTY SERVICES Total : 1,331.23 10,000.00 10,000.00 20,000.00 6,469.97 25,686.30 32,156.27 463, 052.89 463,052.89 5,208.90 5,208.90 218,254.43 218,254.43 Bank total : 898,082.70 Total vouchers : 898,082.70 vehlist 05/11/2018 11:11:22AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 44627 5/11/2018 000030 AVISTA 44628 5/11/2018 000168 BLACK BOX NETWORK SVC 44629 5/11/2018 000278 DRISKELL, CARY 44630 5/11/2018 000999 EASTERN WAATTORNEY SVC INC 44631 5/11/2018 003274 EXCHANGE PUBLISHING LLC 44632 5/11/2018 001232 FASTENAL CO 44633 5/11/2018 000917 GRAYBAR 44634 5/11/2018 002810 INLAND NW PARTNERS ASSOC 44635 5/11/2018 005414 KAR-GOR INC. 44636 5/11/2018 003185 LAMB, ERIK 44637 5/11/2018 002259 MENKE JACKSON BEYER LLP ESA #20975 SPO -178001 EXPENSES 114439 489433 489434 489436 489438 489439 IDLEW129836 9303810517 SUMMER 2018 K 1041834 K1041837 K1051804 EXPENSES 462 Fund/Dept 303.303.123.595 001.090.000.518 001,013.015.515 001.013.015.515 001.040.043.558 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 101.043.000.542 001.090.000.518 001.040.042.558 303.303.142.595 101.042.000.542 303.000.201.595 001.013.015.515 001.013.015.515 Description/Account Amount CIP 0123: ELECTRIC SERVICE EXT Total : IT SUPPORT Total : EXPENSE REIMBURSEMENT Total : PROFESSIONAL SERVICES LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: BRIDGE Total : Total : Total : SMALL TOOLS/MINOR EQUIP: IT Total : SUMMER 2018 MEETING REGISTR. Total : 0142 -TRAFFIC LIGHT CONTROLLEI INTELIGHT CONTROLLER 0201 -PROJECT EQUIPMENT Total : EXPENSE REIMBURSEMENT Total : 1,250.00 1,250.00 242.20 242.20 1,417.98 1,417.98 80.00 80.00 71.25 20.54 79.00 54.51 84.53 309.83 10.16 10.16 52.29 52.29 80.00 80.00 5,209.46 21,789.48 16,903.15 43,902.09 720.56 720.56 PROFESSIONAL SERVICES 1,014.00 Page: �1� vchlist 05/11/2018 11:11:22AM Voucher List Spokane Valley Page: —2-- Bank code : apbank Voucher Date Vendor Invoice 44637 5/11/2018 002259 002259 MENKE JACKSON BEYER LLP (Continued) 44638 5/11/2018 000662 NAT'L BARRICADE & SIGN CO 99005 44639 5/11/2018 000652 OFFICE DEPOT INC. 44640 5/11/2018 005049 PEDERSON, MICHAEL ROY 44641 5/11/2018 002520 RWC GROUP 44642 5/11/2018 000090 SPOKANE CO INFO SYSTEMS 44643 5/11/2018 001903 SPOKANE TRAFFIC CONTROL INC 44644 5/11/2018 002597 TWISTED PAIR ENTERPRISES LLC 44645 5/11/2018 002363 WESTERN STATES EQUIPMENT CO 44646 5/11/2018 001792 WHITEHEAD, JOHN 131234584001 131234740001 134814041001 134817890001 APRIL 2018 72166N CM69422N 50317358 3262 4302018 IN000648552 EXPENSES 44647 5/11/2018 001885 ZAYO GROUP LLC MAY 2018 MAY 2018 Fund/Dept 402.402.000.531 001.076.000.576 001.076.305.575 001.016.016.521 001.018.014.514 101.042.000.542 101.000.000.542 101.000.000.542 001.040.043.558 101.042.000.542 001.011.000.511 101.000.000.542 001.018.016.518 001.090.000.518 001.090.000.518 Description/Account Amount Total : SMALL TOOLS/MINOR EQUIP- STC Total : OFFICE SUPPLIES: CENTERPLACE OFFICE SUPPLIES: CENTERPLACE OFFICE SUPPLIES: PRECINCT/FAL OFFICE SUPPLIES: FINANCE Total : DEAD ANIMAL REMOVAL Total : SUPPLIES FOR SNOWPLOWS SUPPLIES: SNOWPLOW #1+204 Total : COUNTY IT SUPPORT APRIL 2018 Total : TRAFFIC CONTROL Total : BROADCASTING COUNCIL MTGS Total : SUPPLIES: CATERPILLER EXPENSE REIMBURSEMENT Total : Total : NETWORK INFRASTRUCTURE ACC INTERNET SERVICE Total : 21 Vouchers for bank code : apbank Bank total : 1,014.00 189.31 189.31 217.59 24.13 22.47 17.10 281.29 600.00 600.00 828.51 -96.08 732.43 15, 676.69 15, 676.69 552.00 552.00 874.00 874.00 86.50 86.50 560.07 560.07 253.25 630.45 883.70 69,515.10 Page: vchlist 05/15/2018 2:35:13PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice 44648 5/15/2018 006402 ARAMARK UNIFORM & CAREER 44649 5/15/2018 001795 BRIDAL FESTIVAL 44650 5/15/2018 001169 CITY OF SPOKANE VALLEY 1990628616 1990680330 5/3/2018 May 2018 44651 5/15/2018 006567 CODE 4 PUBLIC SAFETY EDUCATION 13843 44652 5/15/2018 000326 CONSOLIDATED IRRIGATION #19 April 2018 April 2018 44653 5/15/2018 000823 DEPT OF LABOR & INDUSTRIES 44654 5/15/2018 000795 EARTHWORKS RECYCLING INC. 44655 5/15/2018 001993 FISCH, PETE 44656 5/15/2018 000007 GRAINGER 44657 5/15/2018 000410 GRIFFIN PUBLISHING INC. 44658 5/15/2018 006515 HELBIG, BILL 44659 5/15/2018 000070 INLAND POWER & LIGHT CO 297537 357956 Expenses 9775830624 21372 Expenses April 2018 Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.040.041.543 001.076.305.575 001.076.300.576 402.402.000.531 001.076.300.576 001.076.305.575 101.043.000.542 001.076.305.575 001.076.301.571 001.040.041.543 101.042.000.542 Description/Account Amount SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : BRIDAL FESTIVAL BOOTH PETTY CASH: 16931, 16936 Total : Total : TRAINING: FRONT DESK SAFETY Total : UTILITIES: APRIL 2018 UTILITIES: CPW Total : BOILER PRESSURE VESSEL INSPE Total : RECYCLING COLLECTION AT CP Total : EXPENSE REIMBURSEMENT Total : SUPPLIES FOR CENTERPLACE Total : 2018 SPRING/SUMMER PARKS & R Total : EXPENSE REIMBURSEMENT Total : 445.21 540.95 986.16 2,325.00 2,325.00 20.50 20.50 99.00 99.00 339.37 93.60 432.97 46.60 46.60 27.50 27.50 148.47 148.47 103.58 103.58 3,029.38 3,029.38 12.64 12.64 UTILITIES: APRIL 2018 460.05 Page:- vchlist 05/15/2018 2:35:13PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 44659 5/15/2018 000070 000070 INLAND POWER & LIGHT CO (Continued) 44660 5/15/2018 000388 IRVIN WATER DIST. #6 44661 5/15/2018 001635 188 FACILITY EVENT SERVICES 44662 5/15/2018 004926 LE CATERING CO 44663 5/15/2018 000132 MODERN ELECTRIC WATER CO 44664 5/15/2018 001860 PLATT ELECTRIC SUPPLY 44665 5/15/2018 006348 POWERS-HENDERSON, CANDICE 44666 5/15/2018 000415 ROSAUERS FOOD & DRUG CENTER 44667 5/15/2018 004029 ROSS PRINTING COMPANY 44668 5/15/2018 000709 SENSKE LAWN & TREE CARE INC. 44669 5/15/2018 005012 SPOKANE CO ENVIRONMENTAL April 2018 1279799 1280155 1284714 E00062 E00095 E00099 April 2018 P609458 R075384 R227021 Expenses 10-2441076 102630 8348075 8362255 8362376 May 2018 Fund/Dept 001.076.300.576 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.302.576 001.076.305.575 001.076.305.575 001.076.305.575 001.040.041.543 001.076.305.575 001.076.305.575 001.076.300.576 001.076.300.576 402.402.000.531 001.076.302.576 Description/Account Amount Total : UTILITIES: PARKS AND CPW APRIL Total : EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE APRIL 2018 MONTHLY CLEANING P Total : E00062: INLAND EMPIRE GARDENI E00095: INLAND EMPIRE GARDEN] E00099: ACTION COACH Total : UTILITIES: APRIL 2018 PARKS Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTEPLACE CREDIT MEMO: ORDER P609458 Total : EXPENSE REIMBURSEMENT SUPPLIES: CENTERPLACE Total : Total : PRINTING FOR CENTERPLACE Total : MISC PARK REPAIRS: MIRABEAU F CONTRACT MAINT: PARKS APRIL 2 ROADSIDE LANDSCAPING SVCS: Total : SPOKANE CO SEWER CHRGS: MA 460.05 199.00 199.00 105.35 63.21 7,849.60 8,018.16 159.78 204.48 1,274.17 1,638.43 1,387.24 1,387.24 88.12 143.63 -88.12 143.63 48.83 48.83 23.92 23.92 1,523.20 1,523.20 1,176.13 60,343.90 6,768.53 68,288.56 1,769.85 Page: vchlist 05/15/2018 2:35:13PM Voucher List Page: /9 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44669 5/15/2018 005012 005012 SPOKANE CO ENVIRONMENTAL (Continued) Total : 1,769.85 44670 5/15/2018 000898 SPOKANE PROCARE INC 613278 402.402.000.531 2018 ROADSIDE WEED SPRAYING 2,874.85 Total : 2,874.85 44671 5/15/2018 000420 SPOKANE REGIONAL HEALTH DIST 2018 001.076.302.576 PERMIT FEES FOR WATER REC FF 2,660.00 Total : 2,660.00 44672 5/15/2018 002306 TERRELL LANDSCAPE ARCHITECT, MIC 3201 309.000.270.594 0270-ENG/ARCH/PROJ MGMT 12,744.98 Total : 12,744.98 44673 5/15/2018 003649 TROPHIES UNLIMITED 896802 001.076.305.575 NAME TAGS FOR CP EMPLOYEES 21.22 Total: 21.22 44674 5/15/2018 000295 VALLEYFEST May 2018 001.040.042.558 BOOTH RENTAL FOR 2018 VALLEY 35.00 Total : 35.00 44675 5/15/2018 000167 VERA WATER & POWER 005338-007 309.000.227.595 UTILITIES: APPLEWAY TRAIL 26.00 005338-008 309.000.237.595 UTILITIES: APPLEWAY TRAIL 56.28 005422-023 309.000.237.595 UTILITIES: APPLEWAY TRAIL 56.28 028004-000 309.000.227.595 UTILITIES: APPLEWAY TRAIL 53.78 Total : 192.34 44676 5/15/2018 006178 WALTER E NELSON CO 354740 44677 5/15/2018 000066 WCP SOLUTIONS/0617433 10633250 44678 5/15/2018 004917 WHITE, KARLA Expenses 001.076.305.575 SUPPLIES FOR CENTERPLACE Total : 001.076.305.575 001.076.305.575 001.018.014.514 SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : 576.36 576.36 76.98 98.90 175.88 EXPENSE REIMBURSEMENT 10.90 Total : 10.90 31 Vouchers for bank code : apbank Bank total : 110,024.20 31 Vouchers in this report Total vouchers : 110,024.20 Page: --3- CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending May 15, 2018 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Gross: $ 273,289.66 $ Benefits: $ 57,891.47 $ Total payroll $ 331,181.13 $ Council Total $ 273,289.66 $ 57,891.47 $ 331,181.13 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, May 8, 2018 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Mark Werner, Police Chief Jenny Nickerson, Assistant Building Official Adam Jackson, Planning/Grants Engineer Christine Bainbridge, City Clerk INVOCATION: Pastor Nick Lallier of The Intersection Church gave the invocation. PLEDGE OF ALLEGIANCE: Boy Scouts from Troop 426 led Council, staff, and the audience in the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Wood: said that he attended a Planning and Development meeting with STA (Spokane Transit Authority), and that a new Valley Transit Center to the Spokane Community College route is in the planning/consideration stage and if approved would be implemented in 2021. Councilmember Peetz: said she went to Washington, D.C. with Greater Spokane, Inc. and the Spokane Valley Chamber; said they met with Representative Cathy McMorris Rodgers, Senator Patty Murray, and Senator Maria Cantwell; said they spoke with the Economic Development Council President, with Deputy Secretary of Veterans Affairs Thomas Bowman, and with the executive in charge for the Veterans Health Administration, which she said was a great meeting and plans were made for them to come check out the Spokane Veterans Administration; said she attended a roundtable discussion with the Deputy Secretary of Transportation who spoke with them about the TIGER grant, which is now replaced by the BUILD grant; said Congress has dedicated about $5.6 billion for nine rounds of national infrastructure investments to fund local or regional projects, and said they encouraged us to keep applying for those grants; said she also expressed thanks to them for the TIGER grant; and she reported that she also attended the Valleyfest auction, which had great participation. Councilmember Woodard: said he attended the SCRAPS auction at CenterPlace and mentioned the interlocal agreement we have with them; said the auction was very well attended and the auction appeared to be very successful; said he attended the Hispanic Business and Professional Association's scholar and graduate award ceremony at the Community College, and mentioned how the number of scholar and graduate awards have increased dramatically over the last three years, adding that one must have a GPA of 3 or higher to be honored; he noted there were over 600 in attendance. Minutes Regular Council Meeting: 05-08-2018 Page 1 of 5 Approved by Council: DRAFT Councilmember Thompson: said she attended and presented at the state-wide Washington State Crime Prevention Conference, of which the City was a sponsor; she mentioned the opioid task force panel; said many jurisdictions are looking at what our law enforcement is doing, and she commended our law enforcement for their work; said she appreciates Chief Werner, and Deputy Dave who was one of the coordinators; said she went to Felts Field for the Honor Flight Museum's open house where she met with some veterans. Councilmember Wick: said he attended the Valleyfest benefit auction held at CenterPlace; attended a ribbon cutting at the new McDonald's, which is completely remodeled including new touch -screens for ordering. Deputy Mayor Haley: reported that she also attended the Valleyfest auction, which she said was well attended; went to the SCRAPS benefit `Raining Cats & Dogs' and explained that a lot of the funds raised go toward animal hospital bills; said she attended a Spokane Transit meeting where they went over the overall status of STA; said the Spokane Valley routes were the only routes that showed a reduction in ridership, and that grant money is generally based on the number of riders on each bus. MAYOR'S REPORT: Mayor Higgins reported that he met some members of Alpha Delta Kappa, which is an honorary organization for educators, as they held their state convention at the Mirabeau; he said they also do quilts to raise funds for scholarships; said he received an e-mail from NAOMI, a nonprofit organization formerly known as Hearth Homes, who had a fundraising dinner a few nights ago, which dinner raised in excess of $50,000. PROCLAMATION: After Mayor Higgins read the proclamation for Lemonade Day in Spokane Valley, it was received with thanks and appreciation from Ms. Alissa Munoz, Greater Spokane Valley Chamber of Commerce Vice President of Member Services. Deputy Mayor Haley then read the proclamation for Lupus Awareness Month, which was also received with thanks and appreciation from Ms. Karen Gallion, representing the Lupus Support Group of Spokane PUBLIC COMMENTS: After explaining the process and ground rules for giving comments, Mayor Higgins invited general public comments. Ms. Connie Jensen, Spokane Valley: said she was speaking on behalf of several neighbors about the plans a developer has for the former Elks area off Pines, which she said plans for 322 apartments on 12.49 acres; she mentioned her concern about the developer's plan to extend a driveway through their dead-end cul-de-sac; said she realizes there will be development but they don't want it overdeveloped; said apparently there is no infrastructure up there; said she thought the Water Commissioner had signed off on it but she doesn't know how it would have been supported; she asked Council to check out the place and maybe add this topic to a work session. Mr. Stan Tillman, Spokane Valley: mentioned the lack of a pedestrian cross -walk to get to the library across Sprague where the bus stops; said he would like that to be considered; also would like a bike lane from Sprague and University all the way to Tschirley. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on May 8, 2018 Request for Council Action Form, Total: $803,890.53 b. Approval of Payroll for Pay Period Ending April 30, 2018: $459,531.75 c. Approval of April 17, 2018 Council Meeting Minutes, Study Session d. Approval of April 24, 2018 Council Meeting Minutes, Formal Format e. Approval of May 1, 2018 Council Meeting Minutes, Study Session It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Mayoral Appointment: Reappoint Lori Cook to the Spokane Hotel/Motel Commission — Mayor Higgins Mayor Higgins briefly explained our association with the Spokane Hotel/Motel Commission, and of his desire to re -appoint Ms. Lori Cook for a new, three-year term. It was moved by Deputy Mayor Haley and Minutes Regular Council Meeting: 05-08-2018 Page 2 of 5 Approved by Council: DRAFT seconded to confirm the Mayoral re -appointment of Lori Cook to the Spokane Hotel/Motel Commission for a three-year term beginning June 1, 2018. Mayor Higgins invited public comment. No comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Motion carried. ADMINISTRATIVE REPORTS 3. City Hall Generator — Jenny Nickerson Assistant Building Official Nickerson explained that the design and construction of City Hall contemplated the future acquisition and installation of an on-site generator to meet electrical needs in the event of a power failure; said the site as constructed includes a natural gas supply piping which terminates in a location designed to accommodate a future concrete pad for a generator, and that it would be located within the fenced vehicle parking area at the southwest corner of the building. Ms. Nickerson noted that the building as constructed already includes electrical components to allow for the main level of City Hall, as well as the second floor server room to be connected to a generator, but that there are some options to consider in making such a purchase. As noted in her PowerPoint presentation, options for Council consideration include whether to power the main floor and server room only, or include the entire building; and whether to use natural gas, diesel, or a dual fuel of natural gas and diesel. The size of the generator was also discussed, and Ms. Nickerson explained the difference between a generator powered with 250 kilowatts, and one powered with 500 kilowatts. Ms. Nickerson also showed a chart comparing the options, adding that the prices do not include tax. Councilmember Thompson asked about the idea of renting a generator, and Ms. Nickerson replied that option was researched, and prices vary; she said we would need a lease for such generator so that whenever we needed it, it would be available. Councilmember Wick asked about what uses do we see happening during a power outage. City Manager Calhoun explained that there is always the potential for outages, like the windstorm of a few years ago where we lost power; if there is a power outage, citizens would be calling City Hall so we could send out crews to do such things as remove trees that had fallen across a street; or send out inspectors to look at damaged buildings; he said we would want this Council Chamber room to be fully functional; that we have met with the Police and Fire Departments to coordinate how to address emergencies; adding that it is not a question of if it will happen, but when and how long would such outage last; he said the building is designed and constructed to work with a generator, and we intentionally did not include the generator into the initial building as it would not have fit within the $14.2 million budget. There was also a question about maintenance cost and Ms. Nickerson said those figures on the chart include the first year of maintenance. There was discussion among Councilmembers concerning the various costs, which size generator is preferred, and whether to include just the first floor and server room or the entire building. Councilmember Wick asked about partnering with the Police or Fire Department. Mayor Higgins said the idea of partnerships doesn't appeal to him as those entities would be busy with their own operation. Ms. Nickerson also noted that concerning hospitals and other first responders, this building is not designed for such accommodation. Mr. Calhoun explained that the Police Department's 2018 budget includes funds to install a generator. Mr. Calhoun again mentioned that by design, the generator would be for the entire first floor and the server room; said we would likely move much of our other staff to the first floor or perhaps even CenterPlace; said the goal is to try to keep the operation going; that Council Chambers has a lot of space and we could coordinate daily meetings there with other emergency services. After further discussion on the options, there was consensus to proceed with a 250 kilowatt generator, keep it to about $200,000; and include dual fuel to accommodate the first floor and server room. Mr. Calhoun said staff will pursue the noted choices, and will also look at the budget, adding that the next agenda item, Ms. Taylor will be explaining the proposed budget amendment for 2018. 4. Budget Amendment for 2018 Budget — Chelsie Taylor Finance Director Taylor went over the information as noted in the RCA and the reasons for the proposed budget amendment., and said there are enough funds in all these funds to cover all the amendments. Council concurred to move this forward as proposed. Minutes Regular Council Meeting: 05-08-2018 Page 3 of 5 Approved by Council: DRAFT 5. Consolidated Rail Infrastructure and Safety Improvement Grant — Adam Jackson Planning and Grants Engineer Jackson went over the information concerning the potential grant opportunity through the federal Consolidated Rail Infrastructure and Safety Improvement (CRISI) Program as noted in his PowerPoint and May 8, 2018 Request for Council Action; he said that our recommended project to submit for funding is the Pines Road/BNSF Grade Separation Project. In response to a question about when we might know if we are awarded, Mr. Jackson said the materials do not specify, but from past experience, he estimated from four to six months after submittal; he also noted that if we were awarded, we would be held to our contract negotiations with the FRA (Federal Rail Administration), and at that time we would also agree upon a schedule. Councilmember Wick mentioned our status on Pines and that we are close to having enough money to have the design done; and asked if we were to award a design contract for this project, that he'd hate to delay Pines to wait for a "what -if" grant, but if we are already awarded some design money, he asked if we could still get that awarded money back provided it hadn't been expended. Mr. Jackson said while he can't speak to the entire contract amount, if we spent money prior to an award, that would not be allowed as matching; but if it were expended after the award agreement, it could be considered matching; and again said that he does not have a definitive answer on the question if we started the contract today and received the award for example in October, whether or not that $2.2 million PE contract would be reimbursed. Deputy City Manager Hohman said he agrees with Councilmember Wick's desire not to delay the project; he said that currently we are waiting and have been waiting for several months, for track space information from BNSF; he said they are contemplating the need for a new bridge on Sullivan, and we are needing this information on Pines; he said we have weekly conversations with them trying to tie these two projects together; further, assuming we get that information fairly quickly we still have work to do to complete our phase 1 alternatives analysis. Mr. Hohman noted we need the track spacing so we can tell exactly how long the bridge is going to be, and if the track spacing and the number of tracks come out too large, that will eliminate the possibility of heading to the east, which means we will have a more expensive project as we would have a lot more impact to the properties on the north part of the intersection as we'd have to buy a lot more and then maybe have pocket parks; said he feels we are in a window where we can submit for this and in four to six months we will probably still be in the initial part of the design phase, so if we can receive money, we can then supplement what we are already spending, and as we move forward we aren't going to lose any time; he said we are talking to the design engineer now to advance the surveying and some geotechnical work even though we don't know exactly where this is going; he said that we can survey a large enough area and get that moving and feels we won't really lose much time, and agreed we want to keep this moving, and said he thinks that can be accommodated. There was Council consensus to move this forward for a motion consideration at the May 22 Council meeting. 6. Potential Grant SRTC-Project Cost Update — Adam Jackson Mr. Jackson gave an update on the project cost for the Mullan Road, Broadway to Indiana Project; and said in response to the SRTC call for projects, which is a federally funded call, and in the process of working to accurately capture the project's scope, staff noted some things to bring to Council's attention; he said these projects will have a budget impact as more funding would impact the City's match. Mr. Jackson said there are two projects: Mullan Road, Broadway to Indiana, and the Barker Road Corridor project from Spokane River north to Trent. Mr. Jackson said once we get these projects submitted, SRTC begins their review process and takes it to their board in May and June, with preliminary awards discussed in July, and hopefully by August we will know the final outcome of awards. Mr. Jackson explained that the original request to SRTC for the Mullan Road Preservation project was just under $1 million; and coming off the sister project for Argonne from Broadway to mission, that we were trying to evaluate how that is projected to bid, and said the scope of work originally took it across the freeway interchange, but after closer evaluation and similar to the Argonne project, that scope was reduced because WSDOT (Washington State Department of transportation ) had resurfaced that portion; so we made an adjustment because we don't need to grind and inlay another two inches of asphalt. However, he explained, that savings was taken up by signal poles that had been hit several times, and those signal poles were originally omitted on the first estimate; he said the Minutes Regular Council Meeting: 05-08-2018 Page 4 of 5 Approved by Council: DRAFT right-of-way was accurate but perhaps not the most conservative based on past experiences. Mr. Jackson also mentioned that the cost of concrete, flat work has been increasing, and we want to make sure we price these projects as accurately as possible keeping in mind that the pricing is done now according to the scope of work, but the actual work won't be accomplished for another two to four years; and said we are trying to account for those unknown figures. Therefore, he explained, the Mullan Road Preservation project total price increased to $1.2 million, which increased the City match to approximately $189,000. Regarding the second project of the Barker Road Corridor, which is Spokane River north to the estimated south limits of the grade separation, that the original estimate was built from just the middle segment of Euclid to Garland which had assumed in-house engineering, but as this project developed and grew from the whole segment of the River to Trent, we increased the engineering and inspection figures accordingly; said staff also more conservatively estimated the right-of-way acquisition cost to make it as accurate as possible; and all that means the City match would potentially increase with these two projects by about $110,000. Mr. Jackson said we are submitting eights projects to the SRTC at a rough estimate of $20 million; and the SRTC region has about $30 million to award. Mr. Jackson said staff wants to make sure Council is in agreement with raising the potential City match on these projects. Councilmember Wick asked Mr. Jackson to clarify that these would not be revised figures since this has not yet been submitted to SRTC, and Mr. Jackson concurred. Councilmember Wick asked about the FMSIB grant possibility for the Barker Corridor, and how that fits in with this. Mr. Jackson said next week staff is going to meet with the FMSIB Board for project interviews on those two applications (Argonne and Barker); and that before then he said staff presented an $8.4 million Barker Road Corridor project (from the River to Trent), and for this SRTC submittal, it would be a $9 million corridor project; he said staff is working on the presentation to FMSIB, but for purpose of the FMSIB Board, we apply to them at a 20% rate asking for $1.6 million, adding that he wouldn't know how FMSIB would feel if we were to go back and ask for an extra 20% of $600,000, and said he isn't sure it is worth any incongruencies and said he feels the difference would potentially be made up at the SRTC side, and then through the City match and/or future funding sources. Councilmember Wick said he agrees asking for that additional 20% would not be worth it at this point. There was consensus to proceed with the application for the SRTC grant funding with the revised figures. 7. Advance Agenda — Mayor Higgins There were no suggested changed to the Advance Agenda. CITY MANAGER COMMENTS City Manager Calhoun mentioned the upcoming Mayor's State of the City presentation, to be held at CenterPlace May 23, 2018, from 8-9 a.m. with doors opening at 7:45; he said the event is sponsored by the Chamber of Commerce. Mr. Calhoun also reminded Councilmembers of the group portrait which will be taken immediately after tonight's meeting. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:33 pm ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 05-08-2018 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Consolidated Rail Infrastructure and Safety Improvements Program (CRISI) Grant GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: Adoption of 2018-2023 Six -Year Transportation Improvement Plan (TIP), Resolution No. 17-011, May 23, 2017; Administrative Report on CRISI Grant Opportunity, May 8, 2018. BACKGROUND: The USDOT's Federal Rail Administration (FRA) issued a call for projects on February 15, 2018 for the CRISI grant program. The program was authorized as part of the Fixing America's Surface Transportation (FAST) Act in 2015 and funding became available through the Consolidated Appropriations Act in 2017. The CRISI program has a total of $65 million available. Of this total, $35 million is available for highway -rail grade crossing improvement projects like the City's Pines Road/BNSF Grade Separation Project. CRISI requires a 20% non-federal match for any awarded project. Currently, the non -Federal match would be City dollars. Through May 17, 2018, the City expended $677,217 of the $2,421,000 set aside for this project, leaving a balance of $1,744,103. Since the May 8, 2018 Administrative Report, staff has revisited preliminary PE phase cost estimate. To reflect the most conservative assumptions at this time, the PE phase request has increased to $2.5 million. Due to program requirements, the City cannot request full project funding because the PE phase is not complete. Further, the City cannot consider any previously incurred project costs as matching funds. Based on the project's current funding status with an available $1.8 million, staff recommends applying for the PE phase only, which requires $500,000 of non -Federal matching funds. OPTIONS: 1) Authorize the City Manager to apply for CRISI Grant funds for the Pines/BNSF Grade Separation Project; or 2) take other appropriate action RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee to apply for CRISI Grant funds for the PE phase only of the Pines/BNSF Grade Separation Project. BUDGET/FINANCIAL IMPACTS: Based on the project's current estimated PE phase cost and the project's secured funding source, the City match is anticipated to be $500,000. Other non- federal matching sources may supplement this City match amount should the City be able to secure them prior to contract agreements with CRISI. STAFF CONTACT: Adam Jackson, PE — Planning & Grants Engineer Mike Basinger, AICP — Economic Development Manager ATTACHMENTS: PowerPoint Potential Grant Opportunity Consolidated Rail Infrastructure and Safety improvements (CRISI) ell U.S.Department ofTrunsportatipn op, Federal Railroad Administration S4�k"ne Valleye May 22, 2018 Adam Jackson, P.E., Planning & Grants Engineer Economic Development Division WHAT IS CRISI? Federal Rail Administration's (FRA) CRISI Program Funding for Capital Project development and implementation to support infrastructure safety and improvements for both intercity passenger and freight railroads. 2018 CRISI FUNDING • Total program funds $65 million • City -eligible funds $35 million • Applications Due June 21, 2018 • Max Award 80% — 20% Non -Federal Match Required a I® oeoarLnent of aa„nporr_ Local Agency Federal Add Protect Prospectus an I' fra ntnr FlCHT 61 1311.1 Y ST RATGIC INVESTMENT ROAREI a .Ti;a:;m M an,Pr Dcrenrl.ar 11_319 Sp• Mr DI Il.lblg n., E City irf Syokylp ),112V UM, sr spTaptqua„Suite 106 D eacrlp! C SI]otaliC Vxllav, }5'oshin>sim 99ILbM1'u Rerker lioadlINS,GradeL.Pnrabnn Fr1,021.1 �a.louul 111Lrvn P"1iri t.c.al Pun Jing Award Pr.iRLl P�grnm ,LQQ' F Item Mr'.,,C tiry mod t- acolm ▪ __ • 3 V Th. or,Elr rognrvny freight eroErOra (NHF) in YP'Y 2020. wlrhtlerW uncsvarlit >� .•nnns 56,000,090r. 1aSLop,EP o=' r'� 5i 9r-co.orpun or 13,5F airr{mtlicsinto SR 290 Th. .,mca1 v Pprc �me�r mloa�.p, I w1 - L r Ema'�rnn,ar bd in.n a rcP&dlnl no[ rynornin r1-1,a..oar1!pmyammcd Funcliug and Hint, Mo ti .b,.r nc,e.rnrPan Valk, .nJ}pur lwssn ,r,l Spol'ar, tfic,xes+•;ort is cnF AS a rrnlindel,r Frau, vob raximcly b ereMi sbl l= a -puree., TIS 3 RECOMMENDED PROJECT • • mmaraptri Maw Pines/BNSF Grade Separation Project sosii 617410 _epend �•v MEW jirnirfll!iiil -ZEILVAMIndiE.1111 Pines/BNSF GSP (PE Only) ■ Estimated PE Phase Cost: $2,500,000 — CRISI Funding Request: $2,000,000 — City Match (20%): $ 500,000 ■ Project Scope: Preliminary Engineering — Design drawings — Specifications — Environmental review 2018-2023 TIP #6 QUESTIONS? U.S.Deportment ofTrunsportrativn ell oi Federal Railroad Administrafion CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Check all that apply: ['consent ❑ old business ['information ® admin. report AGENDA ITEM TITLE: Administrative Report — Development (BUILD) Department Director Approval: ['new business ['public hearing ['pending legislation ['executive session Better Utilizing Investments to Leverage GOVERNING LEGISLATION: RCW 35.77.010: Six -Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: Adoption of 2018-2023 Six -Year Transportation Improvement Plan (TIP), Resolution No. 17-011, May 23, 2017. BACKGROUND: The US Department of Transportation (USDOT) issued a call for projects on April 20, 2018 for the BUILD discretionary grant program. BUILD replaces the Transportation Investment Generating Economic Recovery (TIGER) Discretionary Grant Program. BUILD was authorized as part of the Consolidated Appropriations Act in 2018. The BUILD program has a total of $1.5 billion available for transportation infrastructure improvement projects like the City's Pines Road/BNSF Grade Separation Project. Projects are evaluated on safety, economic competitiveness, quality of life, environmental protection, state of good repair, innovation, partnership, and non -Federal revenue sharing. Minimum and maximum award amounts are $5 million and $25 million, respectively. No state is permitted to receive over $150 million of awarded funds. BUILD requires a 20% non-federal match for any awarded project. BUILD applications are due June 21, 2018. Award announcements are on or before December 18, 2018. If awarded, BUILD funding must be obligated by September 30, 2020. This obligation requires the City to have a signed and executed grant agreement in place with USDOT by the September 30, 2020 deadline. Lastly, if awarded, BUILD funding must be fully expended (i.e. expended, invoiced, or reimbursed) by September 30, 2025. Staff recommends applying for the City's Pines Road/BNSF Grade Separation Project. This project aligns with the BUILD program and is a City priority. The project has multiple alternative design options with varying costs. The most conservative option is approximately $29 million. As part of this application process, the City will work with the engineering consultant to update the total project cost estimate. Assuming a $29 million total cost, a non -Federal match of $5.8 million would be required. Through May 17, 2018, the City expended $677,217 of the $2,421,000 set aside for this project, leaving a balance of $1,744,103. The remaining $4 million of non -Federal matching dollars could come from City funds, State Legislative appropriations, or Transportation Improvement Board (TIB) funds. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: None at this time. This item will be brought to Council for a motion consideration at a future June 2018 council meeting. BUDGET/FINANCIAL IMPACTS: None at this time. STAFF CONTACT: Adam Jackson, PE — Planning & Grants Engineer Mike Basinger, AICP — Economic Development Manager ATTACHMENTS: PowerPoint Potential Grant Opportunity Better Utilizing Investments to Leverage Development (BUILD) .-c OF TRAA�„ 77-A 0r z a LU 0 STATES OF P May 22, 2018 Adam Jackson, P.E., Planning & Grants Engineer Economic Development Division What is BUILD? US Department of Transportation (USDOT) BUILD Program Consolidated Appropriations Act, 2018 Replaces Transportation Investment Generating Economic Recovery (TIGER) grant program. BUILD funding can support roads, bridges, transit, rail, ports or intermodal transportation. Projects evaluated on safety, economic competitiveness, quality of life, environmental protection, state of good repair, innovation, partnership, and additional non -Federal revenue for future transportation projects. 2018 BUILD Funding • Total program funds $1.5 Billion — At least 30% of awards to Rural Areas ($450 Mil) • Min Award = Max Award State Award Limit = Applications Due = Award Notice • Funds Obligated • Funds Expended $5 Million $25 Million (80% of Project Cost) $150 Million June 21, 2018 December 18, 2018 September 30, 2020 September 30, 2025 ser Local Agency Federal Ald Project Prospectus 1.11F V,3111,141-01, Fa HOFF MOBILITY S rant dGlc INVESTLENJ ROARED Deceml., 11,10, Ida MI Rnginear City Qr,Rolatan,alle, 11707 Rav Sui. 105 Spokane Va., 11,5hinglan 992.05,24 Elmrher 121.1.135.tiF Glade Scpexattryn 141, 2,24 :National Highway Freight rragrrin Federal Funding Aarenl Duff 1,1, noT alt.,. advi,vau that May men don, pro, W32 rceeive ffind, duRogh theRlatar,111-411,, re,hr Plovarn .(1.1116) 2P20 11.Rdcral !and Mt Wow Maker Road/MYST' Separidan RRII00,11110 Saape, itepkuR, an at gmclo with mnoverrav, of .121.5F's ned lics into SR 2,40 ta the RT.,. an at grad° ratRicx,tion ko,2 Fam.Isaare cr,aeRibie, for co. from Om. oaks to mod sta., ruler, requia¢aign,s,11,1,,,,,,,,,,,, • Projeu aNymditurrs ,naurn4 Ixfore NOCiViE,11,11CL RragaRR frdorni fun.tr ant...azdan arr: ...Hail. fox Etirnburserric, l'Icasc raft, u the I nexl Rrogrons we!, nagc for cictaila in far:nano, (MOM,' w•clet ladalihe, (LW a., mi. Cr lac ,oritatt, regaR., Pralcau 1,1u, I 1, ca oal, 1,, nrrarl TERworktlaultap-avame, ta,au. pro,alancd unt, Lanc11,1, Rnas: 111. Srf.1.11. urAl DR:salb,a yaal: I a Na,eR, L1,13taba, Spoknc1,11,,,, -.-RutpiRmard 4,2,9 hr ,48gword is ,ca,tive Rs a rcalindel, Lac, Ravm, raotua, agcnci. bnAmorchl, 1115, , ras,u, r,unbulaerrmt vRgIbla 3 Recommended Project T £LVIEMfARY SCROOL Pines/BNSF Grade Separation Project �J I Ii. Pines/BNSF Grade Separation Project Estimated Total Cost: $29,000,000 Max Federal Award = 80%: $23,200,000 Non -Federal Match = 20%: $ 5,800,000 Secured Local Funds $ 1,800,000 Non -Federal Gap $ 4,000,000 Parallel Federal Funding Requests: CRISI Funding Request (PE): $ 2,000,000 SRTC Funding Request (RW): 3,795,000 City Match to PE + RW: 905,000 Subtotal $ 6,700,000 QUESTIONS? U.S.Deportment ofTrunsportrativn ell oi Federal Railroad Administrafion CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Check all that apply: ['consent ❑ old business ['information ® admin. report AGENDA ITEM TITLE: Spokane Valley Youth Voices GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Department Director Approval: ❑ ['new business ['public hearing ['pending legislation ['executive session BACKGROUND: During the December 12, 2017, Council meeting, Councilmember Thompson said she would like Council to explore ideas about youth activities to help our youth start growing toward becoming young leaders. Spokane Valley high-school aged youth were invited to attend and get involved for idea generation. On April 17, 2018, Councilmember Thompson asked that this matter be added to the May 22, 2018 Council agenda. There were no objections. Councilmember Thompson, along with several members of the Spokane Valley Youth Voice, will talk tonight about the purpose of the Spokane Valley Youth Voice, which had its first meeting March 12, 2018, and some of the ideas generated at that and other meetings. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: unknown STAFF/COUNCIL CONTACT: Councilmember Thompson ATTACHMENTS: (1) Spokane Valley Youth Voice A community conversation among our Youth to share their ideas, thoughts and positive networking in our City Presentation to the Spokane Valley City Council May 22, 2018 Created as a youth community engagement process, Spokane Valley Youth Voice has met on the second Monday of March, April, and May at CenterPlace from 5:30 to 6:00 for a light meal and the Youth Voice Discussions starting at 6:00 to 8:00. Thirty seven (37) high school students Central Valley, East Valley, University, and West Valley including four Running Start students have gathered over the past three months. On the first night they mixed up the table teams by `building a taco' based on ingredients on their nametags, did a `get to know each other activity, and then shared their ideas and thoughts about three categories. The discussion topics were: *List of things the table team members do for fun *List of things the table team members enjoy about living in Spokane Valley *List of things the table team members would like to help change for the better in Spokane Valley Prioritized Hopes to Change for the Better in Our City of Spokane Valley MENTAL HEALTH AWARENESS SAFETY SUBSTANCE ABUSE HOMELESSNESS YOUTH EMPLOYMENT Over the next two meetings, each of the Hopes was discussed and ideas generated to help address those priorities. The presentation for the City Council will be a brief overview of the ideas and strategies the Youth Voice hope to begin discussions with organizations, schools, and community leaders in order to make change. While we know that change takes time and resources, Youth Voice members are strong in their belief that their voices count and they have meaningful ideas for positive action. Thank you for the opportunity to present this evening. Youth Voice Presenters will be students from: Central Valley High School East Valley High School University High School Special thanks to Mike Stone and Tina Gregerson of Spokane Valley Parks and Recreation for their support of Spokane Valley Youth Voice gatherings. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Check all that apply: ['consent ❑ old business ['information ® admin. report Department Director Approval: ['new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Evaluation of Street and Stormwater Maintenance Programs by LA Consulting, Inc. GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Over the past several budget discussions, Council has requested that staff perform an evaluation of the City's street and stormwater maintenance activities. This includes all pavement, signal, sign, and storm system maintenance activities including snow removal operations. Earlier this year, staff posted a Request for Qualifications for consultant services to evaluate the City's current maintenance programs. Staff selected LA Consulting, Inc. from Manhattan Beach, California due to their unique nationwide experience in performing these evaluations. LA Consulting will be interviewing the various maintenance service providers for several days starting the week of May 21st. City Administration felt that this would be an opportune time to solicit input from City Council as well. LA Consultants will provide an overview of their experience and provide information on the evaluation process. An open discussion with Council will follow the presentation. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: The evaluation may result in recommended actions to be implemented by the City. The consultant's findings will be discussed in a future presentation. STAFF CONTACT: John Hohman, Deputy City Manager Consultant — Harry Lorick, LA Consulting, Inc. ATTACHMENTS: PowerPoint Presentation Spokane .0010Va ey Evaluation of Public Works L►1 Consulting, Inc. 1. Who are we? 2. What is the approach? 3. Expected results 4. What is next ? Harry Lorick, PE, PWLF, PTOE Billy Wright, PMP May 22, 2018 Firm Founded -1993 ‘(Management & Infrastructure ✓APWA Presenter 120 + Times Over 85 Systems Evaluated IDocumented Improvement Hands On Implementation LSI Consulting, Inc Hel• in • Public Works... Work 2o., We also write a lot of articles! 95 articles on efficiency and Lead author for APWA'S 2008 and 2018 Administrative Manual Systems Section! We have one focus... assisting Public Works agencies to improve! Some Relevant Clients Vnlusia County 1, 4111:4 All MesaWater TLONWIJ'Ci'rBEACH DISTRIc- 2 LAC has the background, skills, direct related experience, and staff to get the job done! LA Consulting Team City of Spokane Valley Management i Harry Lorick, P.E., PWLF Project Manager Billy Wright, PMP Amie Drotning, PWLF Systems and Processes 1 Review Committee Harry Lorick, PE, PTOE Jeff Thurman, CPM Feld Review All have worked in Maintenance & Operations Evaluated Counties, Cities and Utilities Involved in full service and contract Cities Background in Systems Evaluation Proce5 Benchmarks IS Observations 1 Baseline City Records Interviews Expertise 5-6 month project for a complete evaluation with recommendations. Working Paper Final Report Final Recommendations Meeting/ Input Working Paper Initial Recommendations Input Draft Report This is an audit, but an action plan for continuous improvement. employee Involvement Establish Review Committee Structured interviews with key stak Kickoff Meeting with employees Observe and interview key staff Interviews will be conducted with key management staff and operations employees. Present & receive input on Findings from Committee & key stakeholders Present & receive input on Recommendation from Committee & key maintenance operations staff • Submit Draft Reports & receive comments -ared Sueareladdrit Cane_ Moped {,e,e, Considerable effort to observe crews, discuss with key contractors and interview Supervisors and staff. These ideas will be incorporated with ours! at ale FLOW Inspect. Seneca... Canted elem. ne En raeaelterr Ent. E named' H eamNatienva EWn. °wnn dec., entee, Renee. roreMane Legrear Tech II Emanger,. FED.I DeRepme leer E9 SVeEalrp (2F1E) Tilarpternell erenetengnen Cuber:mr dean. 17 I uitlino deal P R F loner CedeCillaneenelait ara Dike earn I Wehelnp Caatatli R.sadta int Saner Planner Planner p Fie) ant. P reaCne Gaaeiea'm We Will Research Budget, CAFR, and business Website plans Work flow Policies and compliance Past statistics Databases Performance measures Look at Inventories that estimates workloads... Organizational charts 11= Centerline of Pavement Linear Feet of Pipe Miles of Curb 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 2018 Business Plan Typical Impact the "Significant Few" Activities Have on Maintenance Workload 4432 g 5 „5•�5.5.5.5•gs•5•gga�a8 ass�ss�sgs�33ssss Q s 2 aliii 6f aef FW Focus on the major activities 6 The ideal management of maintenance follows four general phases: planning, organizing, directing and controlling. This model is used as a basis for most of our observations. PLANNING Resource Data Activity Guidelines Work Activ ities 1 Annual Work Program and Budget Inventory & Condition Assessment Level of Effort ORGANIZING Resource Requirements Workload Distribution Work Calendar DIRECTING Work Requests Work Schaff uling and Assignmeits Work Backlog CONTROL LI NG Work PerformanceCost Reports t dCo Reporting Report Field Performance Evaluation and Management Action Update Planning Values Compare Ideal Process to Current Operations Estimate Resources Required Condition Assessment Feature Inventory Frequency/level of service (times cleaned , etc.) Budget Limitation Work Plan of Needed work Review equipment usage, cost, and technology. Annual Plan and Budget Then compare against other agencies and standards such as APWA and NAFA. Washington state v` Department of Transportation Resources Labor, Equipment, Material and Contracts Utilize 6r chmarking Process Internally and Externally— Comparisons must be based on similar information Benchmark against relevant entities using LAC database - Helps identify opportunities! 1 Select Activities Establish Criteria Determine Staffing Values Select Com i arisons Interview and Com . ile Identify Gaps Prepare Opportunities Implement / Activity 0 Measurement Overhead / Quality / Environment / Volume Span of Control % design/ construction cost / Staff per mile / Admin. Staff per employee Layers of Mgmt. Staff125 miles Compare criteria of "best in class" 9 Review Your Databases & Technology Geographical Information System (GIS) Global Positioning System (GPS) Tablets/Mobile Fax/Scan/Wireless transfer Intranet and Internet Audio/Video Telemetry/SCADA For example, we have done similar process work in other agencies. They were all different, yet... Port of los Angeles City of Pleasanton Coconino County Volusia County THE PORT OF LOS AN©ELIS dieANN Volusia County FLORIDA Where Do We Go From Here? Et Interview staff and key contractor & field observe work (May) • Compile information and document operations The "Game Plan" (May/June) c> Present Baseline presentation (June) Et Submit Baseline working papers (July) Et Benchmark information against others (July) Et Present initial findings and opportunities (August) Et Submit working paper of findings (August) Et Prepare and present recommendations (September) Et Submit Draft Report "Game Plan" (September) Et Submit Final Report "Game Plan" (October) `pokane ,11e Questions? LA Consulting, Inc. Harry Lorick Billy Wright; LA Consulting 124 11th Street Manhattan Beach, CA 9026: Ph:(310)374-5777 Fax: (310)374-5 a,r hlorick@laconsulting.co x = g -.* www.laconsulting.com }` @LA_CONSULTING CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Check all that apply: ['consent ❑ old business ['information ® admin. report Department Director Approval: ['new business ['public hearing ['pending legislation ['executive session AGENDA ITEM TITLE: Administrative report — proposed donation of real property by Gothmann family. GOVERNING LEGISLATION: Chapter 3.34 SVMC; RCW 35.21.100, RCW 36.24.340. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The City was recently approached by former Councilmember Bill Gothmann regarding a proposed donation of real property to the City. Pursuant to chapter 3.34 SVMC, the City is required to undertake an analysis of the anticipated benefits and costs associated with acceptance of the proposed donation. The property is comprised of two parcels, 54032.9079 and 54032.9080, with a combined acreage of approximately 11 acres. The property is located approximately three miles outside of the City limits, and is near the intersection of East Saltese Lake Road and East Henry Road on the south side of the Saltese Flats. The property is treed, with the northerly portion being relatively flat adjacent to Quinnamose Creek, which forms the northerly border of the property. The property becomes hilly as it moves south, and has a road providing access from East Saltese Lake Road to the center of the westerly parcel (54032.9079), which also has a well, septic system, and power. The assessed value for tax purposes for both parcels is $184,000. The property is listed as being owned by Myrna Gothmann, who recently passed away. Myrna was the wife of Bill Gothmann, and owned the property for many years, having received it from her family many years ago. The Gothmann family is offering to donate this property for benefit of the community that the family has served for many decades in various capacities. The property currently provides habitat for wildlife and is heavily treed, with Quinnamose Creek meandering from east to west as it approaches Saltese Flats. The flatter area near the creek is covered in some brush, and includes an old road south of the creek that is walkable. The road to the upper portion of the property leads to a flat area that was intended for construction of a home at one point in time, and there are views into Saltese Flats from there. This property has traditionally been used by bicyclists as a stop point for rest and shade. Although the property is several miles outside the City limits, it would provide a recreational amenity for the residents of Spokane Valley as well as the rest of the metropolitan area. The cost to maintain this property on an annual basis is unknown, but it should be small as the primary task would be periodic trash removal. Initially, the City may want to consider clearing a small amount of brush to create a small parking facility to allow visitors to walk the property, and for bikes to stop and rest. Additionally, the City would want to install a gate to prevent people from accessing the upper portion of the property by vehicle to avoid illegal dumping, which currently occurs. The City would also need to remove a minor amount of existing trash. The Gothmann family has requested that if the City accepts this donation, that the City consider naming the park "Myrna Park." OPTIONS: (1) Discuss issues relating to acceptance of property proposed for donation; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Council consensus on a recommendation to City Manager Calhoun on how to proceed. BUDGET/FINANCIAL IMPACTS: It is anticipated there will be costs associated with installation of a gate on the access road to the upper portion of the property; ongoing trash abatement; potential installation of a small, graveled parking area in the lower (northern) portion of the property. STAFF CONTACT: Mike Stone, Parks and Recreation Director; Cary Driskell, City Attorney. ATTACHMENTS: PowerPoint slides. Proposed Donation — Myrna Gothmann Property Cary Driskell, City Attorney Mike Stone, Parks and Recreation Director May 22, 2018 City of Spokane Valley - Office of the City Attorney r Proposed Donation — Gothmann Family The family of former Councilmember Bill Gothmann has approached the City with a proposal to donate approximately 11 acres of real property to the City for public recreational purposes. The property was owned by Bill's wife, Myrna, who recently passed away. Myrna received the property from her family (Nestoss) many years ago. The family originally intended to build a house on the property, but would now like to donate it to the City to honor their mother and wife, and are asking that the park be named "Myrna Park." The combined parcels have an assessed value of around $19o,000. The site already has electricity, and is served by a well and a septic system. City of Spokane Valley - Office of the City Attorney Location The property is located at the southeastern edge of Saltese Flats, which is east of the City. East Henry Road and East Saltese Lake Road form a loop around Saltese Flats, with this property at the mid -point for runners and bikers. City of Spokane Valley - Office of the City Attorney 3 Location - continued City of Spokane Valley - Office of the City Attorney Pictures of the Site City of Spokane Valley - Office of the City Attorney 5 Pictures of the Site City of Spokane Valley - Office of the City Attorney 6 Pictures of the Site City of Spokane Valley - Office of the City Attorney 7 Council Questions or Recommendations Staff would be happy to answer any questions Council may have, and is looking for any direction the Council feels is appropriate for the City Manager. City of Spokane Valley - Office of the City Attorney 8 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: May 22, 2018 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ['executive session AGENDA ITEM TITLE: Admin Report — Proposed Amendments to the Spokane Valley Municipal Code (SVMC) - CTA -2018-0002 GOVERNING LEGISLATION: SVMC 17.80.150; 19.30.040; and RCW 36.70A.106 PREVIOUS ACTION TAKEN: None BACKGROUND: CTA 2018-0002 is a privately -initiated code text amendment to amend chapters 19.60 and 19.65 SVMC to outright permit a hotel/motel in the industrial zone with a building footprint up to 25,000 square feet, and to permit a hotel/motel with a footprint greater than 25,000 square feet subject to a conditional use permit. SVMC 19.60.050 Permitted use matrix identifies the uses that are permitted in each of the zoning districts. Hotel/motel uses are not a permitted use in the Industrial zoning district as indicated by a blank cell in the permitted use matrix. The applicant is requesting an amendment to the matrix which will permit hotel/motel uses in the Industrial zoning district with the application of supplemental use regulations. The proposed amendment would also amend SVMC 19.65.080 Supplemental use regulations. Language would be added to the section to outright permit a hotel/motel use with a building footprint up to 25,000 square feet in the Industrial zoning district on parcels with frontage on a principal arterial. A hotel/motel use with a building footprint greater than 25,000 square feet in the Industrial zoning district with frontage on a principal arterial would be allowed subject to the approval of a Conditional Use Permit. Principal arterials with frontage in the Industrial zoning district are limited to Sullivan Road north of Interstate 90 and Broadway Avenue west of Interstate 90. Future principal arterials with frontage in the Industrial zoning district include Barker Road north of the Spokane River. Under the current zoning regulation, the hotel/motel use is permitted in the Mixed Use Corridor Mixed Use, Regional Commercial, and Industrial Mixed Use zones. Staff will provide an overview of the amendment. The Planning Commission conducted a study session on April 12, 2018 and a public hearing on April 26, 2018 to consider the amendments. Following the public hearing and deliberations, the Planning Commission voted 5-2 to recommend that the proposed code text amendment be approved with staff recommended changes. On May 10, 2018, the Planning Commission approved the Findings of Fact and Recommendation to City Council with a 4-3 vote. The Planning Commission meeting minutes for May 10, 2018 are not yet available. CTA -2018-0002 RCA for Administrative Report page 1 OPTIONS: Consensus to proceed to first ordinance reading; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Council consensus to place on a future agenda for an ordinance first reading. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Martin Palaniuk, Planner ATTACHMENTS: A. Planning Commission's Findings and Recommendations B. Proposed amendment to SVMC 19.60 and 19.65.080 C. PC Meeting Minutes 4/12/2018 D. Draft PC Meeting Minutes 4/26/2018 E. Staff Report CTA -2018-0002 F. PowerPoint Presentation CTA -2018-0002 RCA for Administrative Report page 2 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION CTA -2018-0002 — Proposed Amendment to Spokane Valley Municipal Code (SVMC) Pursuant to SVMC 17.80.150 (E) the Planning Commission shall consider the proposal and shall prepare and forward a recommendation to the City Council following the public hearing. The following findings are consistent with the Planning Commission recommendation that City Council adopt the amendment. Background: 1. Pursuant to RCW 36.70A.130, Spokane Valley adopted its 2016 Comprehensive Plan Update and updated development regulations on December 13, 2016, with December 28, 2016 as the effective date. 2. CTA -2018-0002 is a privately initiated code text amendment to SVMC 19.60.050 and SVMC 19.65.080 to allow a hotel/motel in the Industrial zone on sites with frontage on a principal arterial subject to a conditional use permit (CUP) only if the building footprint exceeds 25,000 square feet. Staff provided alternative proposed amendment language that is more congruent with the language and organization of the SVMC, but that is substantively the same. 3. The Planning Commission held a properly noticed public hearing and conducted deliberations on April 26, 2018. The Commissioners voted 5-2 to recommend that the City Council adopt the amendment using the alternative language proposed by staff. Planning Commission Findings: 1. Recommended Modifications The Planning Commission recommended approval of the proposed amendments as revised by staff and attached in Exhibit 1. 2. Compliance with SVMC 17.80.150(F) Approval Criteria a. The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan: Findings: Goal ED -G1: Support economic opportunities and employment growth for Spokane Valley. Goal ED -G4: Collaborate with relevant economic development stakeholders, including the business community, to grow a strong and healthy regional economy; Goal ED -G5: Support and encourage the development of a strong workforce that is globally competitive and responds to the changing needs of the workplace. Goal ED -G6: Maintain a positive business climate that strives for flexibility, predictability and stability. Goal LU -G3: Support the transformation of commercial, industrial, and mixed —use areas into accessible districts that attract economic activity; Goal LU -G4: Ensure that land use plans, regulations, review processes, and infrastructure improvements support economic growth and vitality. Goal LU -P12: Maintain a robust supply of productive industrial land. Findings and Recommendations of the Spokane Valley Planning Commission CTA -2018-0002 Page 1 of 2 b. The proposed amendment bears a substantial relation to public health, safety, welfare and protection of the environment. Findings: The amendment bears substantial relation to public health, safety, welfare and protection os the environment. The hotel/motel use in close proximity to the job locations in the industrial area adds a level of convenience that is currently not available to the people who travel to the area and spend the preponderance of their time working in the industrial area. Additionally the hotel/motel use provides a positive economic impact to businesses in the area and to the citizens of Spokane Valley. 3. Conclusion: The proposed text amendment is consistent with Comprehensive Plan and bears a substantial relation to public health, safety, welfare, and protection of the environment. 4. Recommendation: The Spokane Valley Planning Commission therefore recommends the City Council approve CTA -2018- 0002 as modified. Attachments: Exhibit 1 — Proposed Amendment CTA -2018-0002 Approved this 10"' day of May, 2018 Planning Commission Chairman ATTEST Deanna Horton, Administrative Assistant Findings and Recommendations of the Spokane Valley Planning Commission CTA -2018-0002 Page 2 of 2 April 18, 2018 CTA -2018-0002 Staff Revised Code Text Amendment Language 1 .bu.uou rermitted Uses Matrix Residential Mixed Use Commercial Industrial Parks and Open Space R- 1 R- 2 R- 3 MFR MU CMU NC RC IMU I POS Agriculture and Animal Animal processing/handling P Animal raising and/or keeping S SS S S S Animal shelter S P P Beekeeping, commercial P Beekeeping, hobby S S S Community garden SS S S S S S Greenhouse/nursery, commercial P P P Kennel SS S SPP Orchard, tree farming, commercial P P Riding stable P P C Communication Facilities Radio/TV broadcasting studio P P P P Repeater facility PPP P P P PP Telecommunication wireless antenna array SSSSS S S S SS Telecommunication wireless support tower SSSSS S S S SS Tower, ham operator SSSSS S S S S S Community Services Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 1 April 18, 2018 Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 2 Residential Mixed Use Commercial Industrial Parks and Open Space R- 1 R- 2 R- 3 MFR MU CMU NC RC IMU I POS Community hall, club, or lodge PP PP P P P Church, temple, mosque, synagogue and house of worship PPP P P P P P Crematory P P P P Funeral home P P Transitional housing C Day Care Day care, adult PPPPPP P P PP Day care, child (12 children or fewer) PPPPPP P P PP Day care, child (13 children or more) CCCPPP P P PP Eating and Drinking Establishment PPP PPP S Education Schools, college or university P P P Schools, K through 12 PPP P P P P P Schools, professional, vocational and trade schools P P P P P P Schools, specialized training/studios PP P P Entertainment Adult entertainment and retail S Casino P P P Cultural facilities PP P P Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 2 April 18, 2018 Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 3 Residential Mixed Use Commercial Industrial Parks and Open Space R- 1 R- 2 R- 3 MFR MU CMU NC RC IMU I POS Exercise facility S S S S Off-road recreational vehicle use P P Major event entertainment P P P Racecourse P P P P Racetrack P P Recreational facility P P P P P P Theater, indoor P P P Group Living Assisted living/convalescent/nursing home PP P P Community residential facilities (6 residents or less) PPP P P P Community residential facilities (greater than 6 and under 25 residents) P P P Dwelling, congregate P P P Industrial, Heavy Assembly, heavy P Hazardous waste treatment and storage S S Manufacturing, heavy P Processing, heavy P Mining S Industrial, Light Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 3 April 18, 2018 Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 4 Residential Mixed Use Commercial Industrial Parks and Open Space R- 1 R- 2 R- 3 MFR MU CMU NC RC IMU I POS Assembly, light P P P P P Manufacturing, light P P P Processing, light P P Recycling facility S S S S Industrial service P P Lodging Bed and breakfast PPP P P Hotel/motel P P P P S Recreational vehicle park/campground S Marijuana Uses Marijuana club or lounge Marijuana cooperative Marijuana processing S S Marijuana production S S Marijuana sales S S S Medical S P P P P P Office Animal clinic/veterinary S S S SS Office, professional PPP P P PP Parks and Open Space Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 4 April 18, 2018 Staff Revised Code Text Amendment Language— CTA -2018-0002 Page 5 Residential Mixed Use Commercial Industrial Parks and Open Space R- 1 R- 2 R- 3 MFR MU CMU NC RC IMU I POS Cemetery P P P Golf course PPP P P PP P Golf driving range C CC C P C PP P Parks PPP P P PIP P P Public/Quasi-Public Community facilities PPPPP P P PPP P Essential public facilities R R R R R R R RR Public utility local distribution facility SSSS SS S P PP S Public utility transmission facility SSSSS S S S SS S Tower, wind turbine support S S SS Residential Dwelling, accessory units S S S SS S SS Dwelling, caretaker's residence S S SSS Dwelling, cottage SS S S Dwelling, duplex PPP P Dwelling, industrial accessory dwelling unit S S Dwelling, multifamily P P P Dwelling, single-family PPPPP P P Dwelling, townhouse SS S S S Manufactured home park S S Staff Revised Code Text Amendment Language— CTA -2018-0002 Page 5 April 18, 2018 Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 6 Residential Mixed Use Commercial Industrial Parks and Open Space R- 1 R- 2 R- 3 MFR MU CMU NC RC IMU I POS Retail Sales and Service P P S P P S S Transportation Airstrip, private P P Battery charging stations S S S P P P P P P P S Electric vehicle infrastructure P P P P P P P Heliport P P Helistop C C P Parking facility — controlled access P P P P P Railroad yard, repair shop and roundhouse P Transit center P P P P P Vehicle Services Automobile impound yard P P Automobile/taxi rental P P P P P Automobile parts, accessories and tires P P P P P Automobile/truck/RV/motorcycle painting, repair, body and fender works P P P P Car wash P P S P P P Farm machinery sales and repair P P P Fueling station P P S P P P Heavy truck and industrial vehicles sales, rental, repair and maintenance P P Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 6 April 18, 2018 Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 7 Residential Mixed Use Commercial Industrial Parks and Open Space R- 1 R- 2 R- 3 MFR MU CMU NC RC IMU I POS Passenger vehicle, boat, and RV sales, service and repair P P P Towing P P P P Truck stop P P Warehouse, Wholesale, and Freight Movement Auction house P P P Auction yard (excluding livestock) P P Catalog and mail order houses P P P P P Cold storage/food locker P P Freight forwarding P P Grain elevator P P Storage, general indoor P P S P P P Storage, general outdoor S S S S P P Storage, self-service facility P P P P P P Tank storage, critical material above ground S S Tank storage, critical material below ground S S S Tank storage, LPG above ground S S S S S S Warehouse P P P P P Wholesale business P P P P P Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 7 April 18, 2018 19.65.080 Lodging. A. Recreational Vehicle Park/Campground. 1. The maximum net units per acre shall be 15; 2. Recreational vehicle stalls shall average 1,500 square feet; 3. Accessory uses including management headquarters, recreational facilities, restrooms, dumping stations, showers, laundry facilities, and other uses and structures customarily incidental to operation of a recreational vehicle park are permitted as accessory uses; 4. A minimum of 15 percent of the gross site area shall be set aside and developed as common use areas for open or enclosed recreation facilities. Recreational vehicle stalls, private streets, storage, utility sites, and off-street parking areas shall not be counted as meeting this requirement; and 5. The recreational vehicle park shall meet all Spokane Regional Health District and City regulations regarding sewage and B. Hotel/Motel in Industrial Zone 1. A hotel/motel use is allowed in the "I" zoning district on sites with frontage on a Principal Arterial. If the proposed hotel/motel use has a building footprint greater than 25,000 square feet, a conditional use permit pursuant to 19.150 SVMC is required. Staff Revised Code Text Amendment Language — CTA -2018-0002 Page 8 Minutes Spokane Valley Planning Commission Council Chambers — City Hall April 12, 2018 I. Chair Rasmussen called the meeting to order at 6:02 p.m. Commissioners, stair and audience stood for the pledge of allegiance. Secretary Deanna I loxton took roll and the following members and staff were present: James Johnson Danielle Kaschmitter, absent, excused 'Pini Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos, absent - excused Matt Walton Cary Driskell, City Attorney Lori Barlow, Senior Planner Jenny Nickerson, Assistant Building Official Henry Allen, Engineer Marty Palaniuk, Planner Deanna Horton, Secretary for the Commission Hearing no objections, Commissioners Stathos and Kaschtnittcr were excused from the April 12, 2018 meeting. II. AGENDA: Commissioner Johnson moved to accept the April 12, 2018 agenda as presented. The vote on the motion was five in favor, zero against and the motion passed. III. MINUTES: Commissioner Johnson moved to approve the March 22, 2018 minutes as presented. The vote on the motion was five in favor, zero against and the motion passed. 1V. COMNIISSION REPORTS: The Comrnissioners had no reports. V. ADMINISTRATIVE, REPORT: Senior Planner Lori Barlow explained the open space in the mixed use zones discussion was not on the agenda for the evening, as it had been moved in the minutes, the City had been anticipating the decision to the SEPA appeal for CPA -2018-0003. She said there had been a scheduling issue for the hearing on the SEPA appeal and the hearing had taken place on March 27, 2018. Once the decision regarding the SEPA appeal is received, the Comprehensive Plan Amendments would he returned to the agenda. The open space discussion would be placed on the agenda subject to the Comprehensive Plan Amendment deliberations. VL PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: Study Session: CTA -2018-0002, A privately initiated code text amendment to the Spokane Valley Municipal Code to allow lodging in the Industrial zone. Planner Marty Palaniuk presented to the Commission an overview of the privately initiated amendment requesting to add lodging as a supplemental use to the Industrial zone. Mr. Palaniuk explained lodging is a permitted use in the Mixed Use, Corridor Mixed Use, Regional Commercial, and Industrial Mixed LJse zones. The proposal requests to add a `PIC' in for permitted or conditional use permit in the supplemental language for the Industrial zone in the Permitted Use Matrix. The supplemental language would state that the hotel/motel would need to have frontage on a principal arterial and if the building footprint were greater than 25,000 square feet, a Conditional Use Permit (CUP) would be required. He mentioned that star had reviewed the language proposed and if the Commission recommends approval of the proposal, revised language would be recommended that was consistent with the language and format of the SVMC. The staff revision suggested an "S" in the Permitted Use Matrix, which references the Supplemental Use Regulations; it is further suggested that the supplemental language be placed under the Lodging heading, rather than the industrial heading. All staff suggested revisions are non -substantive to the proposed language. Mr. Palaniuk said there are only three areas in the City this proposal would apply to, in the east along Broadway Avenue in the Yardley area, north of the river along Sullivan and north of the river along Barker. Barker is not currently classified as a principal arterial, but there are plans to reclassify it in the future. Much of the area along Broadway would be restricted because it falls 2018-04-12 Planning Commission Minutes Pay 2 of 3 under an airport hazard overlay and high intensity uses, such as a hotel are not permitted in an airport hazi►rd zone. In looking at other jurisdictions, Pasco and Richland allow hotels in their heavy industrial zones. Spokane allows it with a CUP, Spokane County only in light industrial. Kennewick does not allow hotels in an industrial zone, but in a Business I'ark zone, and Federal Way allows the use in a Commercial Enterprise zone. Yakima and Liberty Lake do not allow them in any industrial zone. A Conditional Use Permit is heard by the Hearing Examiner. I le reviews them case by case and can impose conditions based on the impacts to the surrounding development. Commissioner Johnson asked how the 25,00{) square foot number was chosen. Mr. Palaniuk replied this was the number the applicant proposed. Most of the smaller hotels in the area are under this footprint based on research Mr. Palaniuk had done, except for the Mirabeau Hotel. Commissioner Walton asked if there was a specific project proposed. Ms. Barlow stated no project has been submitted since it currently is not an allowed use. Commissioner Rasmussen confirmed that Barker Road is currently not a principal arterial now, but that there are plans to reclassify it in the future. ii. Study Session: FEMA Floodplain review processes Engineer Henry Allen presented to the Commissioners the process for how to modify a FEMA floodplain. The City has six Special Flood Hazard Areas (SFHA) or 100 -year floodplains. These are areas having a I% annual Chance in any given year to flood. Currently four of them are under review, Forker Draw, Saltese/Shelley Lake, Central Park and Glenrose. Development can occur in a floodplain and changes to the floodplain boundaries can change based on development, topography changes, mapping errors and proposed changes to the boundaries. Mr. Allen explained several scenarios where the floodplain can be changed. All changes need to he based on current conditions and supported by scientific data. A homeowner could prepare materials and submit to FEMA to have their structure removed from the floodplain because the home is above the Base Flood Elevation (BFE). The documentation is prepared and sent to FEMA for review. Then FEMA determines if it meets the criteria and sends back a determination. These do not change the neap and takes two to three months. These are Letter of Map Amendments (LOMA or LOMA-F if fill has been used). if a development wants to build in the floodplain, they prepare the necessary documents, explain what they are going to build, how they will mitigate the floodplain, prepare engineering analysis and send it to FEMA for review and comment. They receive a Conditional Letter of Map Amendment (CLOMR). Atter the development is built, they send the as-builts are sent to FEMA. If the as-builts are the same as the proposed information, then FEMA sends back a Letter of Map Amendment and the map is changed. This can take several months or years, depending on the scale. The Forkcr Draw Alluvial Fan started scoping in 2010 and the property owner received the CLOMR March 15, 2018. Developments can change the map by bringing in till to mitigate the floodwaters, this is referred to by a Letter of Map Amendment based on Fill or a CLOMR-F, if the `-F' is on the end, it is based on additional till being brought into the site as a mitigation measure. When the map has topographical and scientific data discrepancies, data is collected, engineering studies are conducted, and reviewed. Information is then sent to FEMA for review and comment. Then the Map is updated. This can take several years. Saltesc Creek/Flats to Shelley Lake began in 2010 and sent to FEMA for review and Comment on March 8, 2018. VIII, GOOD OF THE ORDER: There was nothing for the good of the order. 2018.04.12 Planning Commission Minutes Page 3 or3 IX. X. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 7:06 pin. The vote on the motion was unanimous ht favor, the motion passed. Michelle Rasmussen, Chair Tate. signed Deanna Horton, Secretary I. Chair Rasmussen called the pledge of allegiance. present: James Johnson Danielle Kaschmitter Tim Kelley Mike Phillips Michelle Rasmussen Suzanne Stathos Matt Walton Minutes Spokane Valley Planning Commission Council Chambers — City Hall April 26, 2018 the meeting to order at 6:02 p.m. Commissioners, staff and audience stood for Secretary Deanna Horton took roll and the following members and staff were Erik Lamb, Deputy City Attorney Lori Barlow, Senior Planner Jenny Nickerson, Assistant Building Official Marty Palaniuk, Planner Deanna Horton, Secretary for the Commission II. AGENDA: Commissioner Johnson moved to accept the April 26, 2018 agenda as presented. The vote on the motion was seven in favor, zero against and the motion passed. III. NIINUTES: Commissioner Johnson moved to approve the April 12, 2018 minutes as presented. The vote on the notion was seven in favor, zero against and the motion passed. IV. COMMISSION REPORTS: The Commissioners had no reports. V. ADMINISTRATIVE REPORT: Senior Planner Lori Barlow informed the Commission the City had received the decision on the appeal of the SEPA decision for the Comprehensive Plan Amendment CPA -2018-0003. The Hearing Examiner had upheld the City's determination and denied the applicant's appeal. There had not been enough time for staff to prepare for the Comprehensive Plan Amendments for the Planning Commission packet for this meeting so staff will prepare materials for deliberations to continue on May 24, 2018. VI. PUBLIC COMMENT: There was no public comment. VII. COMMISSION BUSINESS: Public Hearing: CTA -2018-0002, A privately initiated code text amendment to the Spokane Valley Municipal Code 19.60 and 19.65 to allow lodging in the Industrial zone. Chair Rasmussen opened the public hearing for CTA -2018-0002 at 6:03 p.m. Planner Marty Palaniuk presented to the Commission an overview of the privately initiated code text amendment requesting to add hotel/motel as a supplemental use to the Industrial zone. Mr. Palaniuk explained hotel/motel is a permitted use in the Mixed Use, Corridor Mixed Use, Regional Commercial, and Industrial Mixed Use zones. The Industrial zone allows for all types of manufacturing and industrial type uses. The amendment proposes to allow hotels/motels along principal arterials on a parcel which has frontage along a principal arterial. Mr. Palaniuk said there are three areas in the City this proposal would apply to, Broadway Avenue west of the Interstate, north of Interstate 90 along Sullivan and north of the river along Barker. Barker is not currently classified as a principal arterial, but there are plans to reclassify it in the future. These are the areas along a principal arterial which are zoned Industrial. Much of the area along Broadway would be restricted because it falls under an airport hazard overlay zone (AHO) and high intensity uses like a hotel are those which draw and concentrate people into a certain areas and are not permitted in a AHO zone. There is a small area along Broadway which is outside of the AHO zone which would be available for this proposal. Commissioner Phillips confirmed the AHO was because of the proximity to Felts Field, but wanted to know why it didn't apply to the Spokane International Airport (SIA). Commissioner Kelley offered the hotels at SIA are not in the crash zone, and are allowed to build where they based on their location to those zones. The applicant's proposal requests to add a `P/C' in for permitted or conditional use permit in the supplemental language for the Industrial zone in the Permitted Use Matrix. Staff is recommending that an `S' be placed in the Permitted Use Matrix which would reference the supplemental use 2018-04-26 Planning Commission Minutes Page 2 of 5 regulations. Staff also made some suggests instead of placing the use in the Heavy Industrial section of the Use Matrix placing it in under the Lodging heading, along with some minor language changes to make sure it was in line with the way the rest of our code is written. Staff discussed requiring a Conditional Use Permit (CUP) and most of the conditions covered by a CUP would be handled by existing regulations from the Building Code, environmental regulations, SEPA, etc. Ms. Barlow stated although staff has made some minor changes to the language of the proposal in order to make the proposal more consistent with City code but staff did not made a recommendation on the proposal itself. If the Planning Commission recommends approval of the amendment staff would propose accepting the minor revisions as well. The Chair opened the hearing for public testimony Steve Schmautz, Spokane WA: Mr. Schmautz stated he was the applicant for CTA -2018-0002 and principal on the project for the former ITRON site located on Sullivan Road. He stated they are working to develop the 12 -acre site into a higher level use with 150,000 square feet of office space, 110,000 square feet of high cube warehouse space. The plan is to develop an extended -stay business type hotel similar to others in the area. He said has had studies done and there is a demand for this use. He said the product he would be offering would have a different price point, something complimenting the area which is growing northward. What they are considering putting on their site would be less than the footprint in their amendment, catering to sales/business people who service the area, convenient, affordable, more suites, and larger spaces. Commissioner Stathos inquired regarding the campus layout, and Mr. Schmautz stated it would have a bit of everything, office, commercial, warehouse and convenience in the same place on an arterial. Ms. Barlow reminded the Commissioners this was not a project specific, and would affect more than this proposal. Commissioner Walton commented one arguments in the application for the proposal was to reduce trip generation. He wondered how it would do this when many of the other services which hotel patrons need are outside of the industrial areas. Mr. Schmautz said he has been doing this for a while and the trips would mostly concentrate where the work was near the offices and warehousing facilities. Dwight Hume, Mead, WA: Mr. Hume said he represents the applicant for CTA -2018-0002. Mr. Hume stated he remembers when the hotel currently the Industrial Park was built. He commented the need for it was created by the tenants of the park. He believed the Industrial Park had to have a change to the code at that time to allow the hotel, because the Industrial Park needed the facility, and it wasn't allowed until the code was corrected. Corporate visitors could be coming to visit or do training for businesses right in the general area and are less populated on the weekends. He said the hotel would be a convenience to the surrounding businesses which would use it services but the clients would use other services in the area such as restaurants and shopping. He commented that the proposal was requested to be on an arterial so it would handle trip generations and ingress/egress issues. Commissioner Kelley asked Mr. Hume to share his background with the Commission. Mr. Hume is currently a private land use consultant, but spent many years working for Spokane County as their planning director and as a zoning adjustor, which is like a hearing examiner now. Commissioner Johnson asked Mr. Hume how he felt about changing the proposal to require the project to have frontage on a principal arterial instead of the parcel being on a principal arterial. Commissioner Johnson said he was concerned about a structure being located deep inside a parcel where 1" responders would have trouble finding it. Mr. Hume responded the street system would feed to the arterial, but that would be specific to this site. Each site would be different and need its own ingress and egress onto the arterial. He felt there are enough performance standards and development reviews to be able to discover a problem before the doors are opened. Mr. Hume also said other jurisdictions have a CUP process when siting a hotel in an industrial area. Many times the criteria for a CUP has already been met, so he does not know why people should have to go through the process. Ms. Barlow commented the way the language is written a CUP would only be necessary of the proposal was for a building footprint greater than 25,000 square feet. If they did not want to go through the CUP process, it would require the project to be designed to go vertical and protect the valuable industrial space. Mr. Hume stated he wasn't against them, he just 2018-04-26 Planning Commission Minutes Page 3 of 5 feels the criteria is covered in other ways. Commissioner Walton asked why the applicant did not rezone the property to Corridor Mixed Use with all of the allowed uses which would be allowed in the CMU zone. Mr. Hume replied the applicant is not trying to bring the CMU uses into the industrial area, they simply want to bring a hotel use into the industrial zone. There is a demand for it and they felt this would be an appropriate request. Ms. Barlow the intent of the Industrial zone is to provide for industrial uses and allow for some accessory uses, so environment is created where it thrives. The intent of the CMU zone is to allow for uses which are much less intensive. If it was rezoned, it would be stripped of one of the amenities the property offers. It could also be argued the property was spot zoned and surrounding properties have not been given the same rights to the uses allowed in the CMU zone. The proposal brings forward the hotel as an accessory to the Industrial zone instead of stripping those uses and adding uses which might not be compatible with the surrounding area. Chair Rasmussen seeing no one else who wished to testify closed the public hearing at 6:50 p.m. Commissioner Walton asked Commissioner Johnson about his expressed concern regarding not having a hotel which fronted on a principal arterial. Commissioner Johnson said it might be better, as Mr. Hume had stated, to have the access on a side road. The customers might be going out once or twice a day to somewhere up and down the arterial, but he feels the language should change in order to keep the proj ect out on the arterial so first responders are not having to drive around in the Industrial Park. Commissioner Walton stated he was a bit concerned that this could amount to telling someone how to develop their property. Commissioner Phillips stated he felt having a having hotel in the industrial area was a good idea. He commented developers will build a hotel where it would be most advantageous to them and would not put it off the arterial unless they were catering to a select few clients. He is content with the language the way it is. Commissioner Kelley commented generating more trips are what we want because it means that people are coming to the City and spending money. There would revenue from the rooms, food and beverage, payroll, federal, state and local taxes, sales taxes, payroll taxes, lodging taxes, jobs would be created from the construction, from the new business, more suppliers in the area would spend more money and the employees themselves there by increasing economic development. Commissioner Kelley said he was concerned about making the hotel right on the arterial because it could be a security concern if it was too easy to get to from the street. Commissioner Rasmussen said previously she traveled for work and she appreciated having the hotel next door to where she was going to work in the morning so she did not have to deal with the traffic. She said she felt this amendment would fit the needs of the of the specific business people who visit the area and she supported the amendment. She would leave it to the developers to determine where to put the structure based on their needs. Commissioner Stathos stated the area is adding conveniences for the businesses in the area. She would like to protect the industrial areas for those industrial uses but this is a need which would be beneficial to many businesses in this zone. Commissioner Kaschmitter stated she would support the amendment because she felt it would be good for business and the visitors to have the option. Commissioner Johnson also feels the change would be good for the City. He felt it would be a good addition to the industrial zone, he wanted to make sure there was sufficient protection of the industrial land. He said he was not in favor of a CUP. He wanted to protect staff from having to make any interpretations of the code. He wants the language to be specific so there is no misunderstanding. Commissioner Walton said he agreed and specific language allows for less interpretation and would be important to him. He is concerned that allowing an expansion of a use to this zone when there are hotels in the surrounding area which are not at capacity. He wanted to make sure that the industrial land is protected. Commissioner Walton stated his concern with the CUP process and how the hotels could be allowed with little control except for the amount of square footage. Commissioner Rasmussen and Kelley talked about their experiences in being in a hotel in more industrial areas and how they found them beneficial and how the users of the hotels would benefit the area. Commissioner Kelley is in favor of allowing the hotels, but is not necessarily in favor of a larger hotel, 25,000 square 2018-04-26 Planning Commission Minutes Page 4 of 5 feet, in the area. Commissioner Phillips said he was fine with a CUP for a hotel over 25,000 square feet footprint. Ms. Barlow wanted to remind the Commission when they made a recommendation, staff had made some suggested language to the amendment to make it more consistent with the way the Municipal Code is written. Commissioner Walton said his preference would be to eliminate a hotel greater than 25,000 would not be allowed in the industrial zone, so that it would preserve the most amount of land for those purposes. If someone wanted a larger hotel, then they would need to go vertical instead of horizontal in order to increase the amount of rooms they could offer. This would eliminate the CUP process. Commissioner Walton moved to recommend approval of CTA -2018-0002 to the City Council with the proposed changes from staff, but modifying the language in SVMC 19.65.080(B)(1) to read 'A hotel/motel is allowed in the "I" zoning district on sites with frontage on a principal arterial provided hotel/motel use has a building footprint of 25,000 square feet or less.' Motion died for lack of a second. Commissioner Kelly moved to recommend approval of CTA -2018-0002 to the City Council as revised by staff. This motion was seconded. The vote on the motion by show of hands was five in favor, two against with Commissioners Johnson and Walton dissenting. ii. Study Session: Open Space Requirements in Mixed Use Zones. Ms. Barlow gave a quick presentation to remind the Commission the subject for discussion of the open space requirements in the mixed use zones. She also discussed that projects in mixed use zones which had been developed and stated all had provided some kind of open space. She also reviewed the requirements of other jurisdictions and most have some form open space requirements. She also shared several examples of mixed use development. The code currently requires any development, multifamily or mixed use, in a mixed use zone would require open space to be provided at a rate of 210 square feet per unit for any development which has more than 10 units. Options which could be considered are: • Separate vertical and horizontal developments • Separate Multifamily and mixed use • Separate Mixed Use zone from Corridor Mixed Use • Increase the distance from a public park or trail • Increase the unit threshold • Increase the amount of open space required per unit • Increase the amount of units required before the open space is required • Leave the requirements as they are currently written • Eliminate the requirements completely Commissioner Phillips confirmed the latest update to the development regulations there are no setback requirements in the mixed use zones. Commissioner Johnson confirmed Spokane does not have any open space requirements in a mixed use zone. Spokane County does not have a requirement but offers incentives if they are added to a mixed use development. Commissioner Johnson pointed out that about 90% of the areas being discussed would be except, but the rest of the areas he would want to have some kind of open space requirements. Most of the areas are close to transit, places we want there to be vertical growth, and people who live in these places have a different lifestyle. He said he didn't think there should be a requirement in those cases. Commissioner Phillips' concern has been someone trying to build a multifamily project in the MU or CMU zone so they could get out of the open space requirement. After listening to some of the conversations, he thinks maybe this requirement would not be necessary in these zones and would make us more equal with the County and Spokane. Commissioner Walton feels that a dedicated multifamily development in these zones should have different requirements than a mixed use development. There was considerable discussion about why the City does not have mixed use development. Ms. Barlow shared a consultant for the City, at the time of the Comprehensive Plan 2018-04-26 Planning Commission Minutes Page 5 of 5 Update, said there is not enough density in the City to drive it right now. Discussion of how much commercial there should be required in order to consider the project as mixed use. Commissioner Rasmussen said she did not want to stand in the way of any mixed-use project which would want to build here. Commissioner Kelley said he supports no open space for a vertical environment, but for multifamily, open space should be required. At the end of the discussion the consensus was to have staff separate the mixed use development from the multifamily, to define what would be a mixed-use development, look at whether or not the 1,300 foot requirement from a park or trail would still need to be included and remove the language regarding the "fee in lieu' altogether. VIII. GOOD OF THE ORDER: Commissioner Walton discussed when a motion is actually made, especially when the subject has had a bit of discussion back and forth and everyone might not be in agreement with the solution, there should be some extra discussion on the merits of the motion itself before taking a vote. IX. ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at 8:36 p.m. The vote on the motion was unanimous in favor, the motion passed. Michelle Rasmussen, Chair Date signed Deanna Horton, Secretary Spokane ��Valley COMMUNITY AND PUBLIC WORKS BUILDING & PLANNING STAFF REPORT AND RECOMMENDATION TO THE PLANNING COMMISSION CTA -2018-0002 STAFF REPORT DATE: April 18, 2018 HEARING DATE AND LOCATION: April 26, 2018, beginning at 6:00 p.m., Spokane Valley City Hall Council Chambers, 10210 East Sprague Avenue, Spokane Valley, Washington 99206. PROPOSAL DESCRIPTION: A privately -initiated text amendment to SVMC 19.60.050 and SVMC 19.65.080 to allow a hotel/motel in the Industrial zone subject to a conditional use permit (CUP) only if the building footprint exceeds 25,000 square feet. APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, SVMC 17.80.150, 19.30.040. SUMMARY OF CONCLUSIONS: Staff concludes that the proposed amendments to SVMC 19.60.050 and SVMC 19.65.080 are consistent with minimum criteria for review and approval, and with the Comprehensive Plan. STAFF CONTACT: Martin Palaniuk, Planner and Lori Barlow, AICP, Senior Planner ATTACHMENTS: Exhibit 1: CTA -2018-0002 Application, attachment and proposed amendments to chapter 19.60.050 SVMC, and chapter 19.65.080 SVMC. Exhibit 2: Staff revised proposed amendments Exhibit 3: Presentation BACKGROUND INFORMATION 1. APPLICATION PROCESSING: SVMC Chapter 17.80, Permit Processing Procedures. The following table summarizes the procedural steps for the proposal. Process Date Application Submitted February 21, 2018 Determination of Completeness February 26, 2018 SEPA — DNS Issued March 23, 2018 Published Notice of Public Hearing: April 6, 2018 Department of Commerce 60 -day Notice of Intent to Adopt Amendment April 18, 2018 PROPOSAL BACKGROUND: The proposal is to allow hotels and motels on sites with frontage on a principal arterial in the Industrial zone. If the building footprint is greater than 25,000 square feet, the use would be subject to a conditional use permit. The proposal modifies the SVMC 19.60.050 Permitted Uses Matrix and SVMC 19.65.080 Lodging - Supplemental Use Regulations. The intent is to allow hotels/motels in the Industrial zone, but keep the hotel/motel location on the perimeter of the industrial areas to minimize conflict with industrial related activities, such as truck traffic and hazardous operations. The Applicant has Staff Report and Recommendation CTA -2018-0002 noted its view that hotels are needed in the Industrial zone to provide proximal lodging for commuting workers — an evolving trend where workers commute to the job, but maintain permanent residence elsewhere. Analysis: Currently hotels and motels are allowed in four zones, (see Table 1 below) without supplemental regulations. The proposed amendment would permit hotels and motels in the Industrial zone only if the site has frontage on a principal arterial. This limits potential sites to Industrial zoned properties adjacent to North Sullivan Road (in the NE corporate limits) and a limited area along Broadway Avenue (in the westerly corporate limits) that lies outside of the Airport Hazard Overlay Zone (AHOZ). Pursuant to SVMC 19.110.030(1)(E)(1)(f), high intensity uses are prohibited. Table 1— Current Zoning Allowances for Hotels and Motels Residential Mixed Use Commercial Industrial Parks and Open Space R-1 R-2 R-3 MFR MU CMU NC RC IMU POS Hotel.; motel P P P P The development regulations pertaining to a hotel/motel use in the zones that currently allow hotels and motels were compared to the Industrial zone. The only difference in the regulations was that uses located in the Industrial zone are exempt from landscaping requirements for the site and parking areas (See Table 2). In the absence of setbacks, height requirements, etc, in the Zoning Code, the International Building Code (IBC) and the International Fire Code (IFC) will determine any setbacks, height etc., It was noted that transitional regulations are called out where properties of more intensive zoning abut less intensively zoned properties. However, a review of the areas affected by the proposal notes that these circumstances do not exist and therefore transitional regulations would not be triggered. Table 2 Zoning Regulations Comparison Regulations Zones MLT/CMU/RC/IMU I Setbacks N/A N/A Lot size N/A N/A Lot coverage N/A N/A Density N/A N/A Height N/A N/A Landscaping and Fencing Required for site and parking areas pursuant to chapter 22.70 SVMC Fencing, Landscaping and Screening Uses in the Industrial Zone are exempt from the landscaping requirement for the site and parking areas; fence regulations are the same Signage Required to same standard — based on "Nonresidential Zones" Parking Required to same standard - based on "Use" The lands capacity analysis presented in the September 2015 Existing Conditions Housing and Economic Trends Report prepared for the Comprehensive Plan update identified that the City had at that time 1250 net buildable acres of commercial and industrial lands, with the majority of the lands located in the industrial Page 2 of 5 Staff Report and Recommendation CTA -2018-0002 zones. The analysis concluded that the city had sufficient capacity for commercial, industrial and residential development for the twenty year planning horizon. Exhibit 3. Buildable Commercial and Industrial Land Net Net Underutilized Net Buildable Zone Vacant Acres Acres Acres Share 1-2 379 208 587 46.9;' processing, fabrications, assembly, disassembly, I-1 201 65 266 21_3% and freight -handling) - uses that could have MUC 105 4 109 8.7% significant noise, odor, or aesthetic impacts. Non - RC 44 52 96 7.7% industrial uses should be limited to preserve CMU 37 47 84 6.7% C 28 29 57 4.5% industrial land viability but ancillary uses should 0 25 7 32 2.5% be permitted to serve the industrial uses. GO 9 5 14 1_2% NC 3 2 5 0.4% The proposed CTA -2018-0002 also includes Total 831 419 1.250 100.0% amended language that provides that if the proposed hotel/motel has a building footprint greater than 25,000 square feet, a conditional use permit is required. The proposed language would allow a development with as many floors and rooms as the site could support without a conditional use permit (CUP) because the total square footage is not linked to a CUP. The intent of the Industrial zone (I) is to provide lands for industrial development (manufacturing, This language suggests that a three—story, 75,000 square foot hotel or motel with a 25,000 square foot footprint could be constructed without a CUP, but a smaller 2 story hotel with a total area of 55,000 square feet and a footprint of 27,500 square feet could require a CUP However maintaining a footprint of 25,000 square feet or less leads to a more intense use of the land with vertical construction and results in preserving lands for industrial uses. For comparison to understand the scale of such a structure the new city hall building has a total area of 43,000 square feet and three floors; a current building permit for a hotel includes a total area of 29,000 square feet and will include over 200 rooms. If the CUP process is linked to a footprint rather than the total square footage, a CUP may never be required by virtue of design driving vertical development. Impacts from a hotel or motel use would generally be addressed by the City's development regulations or other agencies with jurisdiction, i.e. fire, water, sewer. The SVMC would address site development impacts such as drainage, access, parking, signage, etc., Traffic impacts are typically addressed through the concurrency requirement and mitigated through the SEPA review process. Large trip generators are typically required to provide a traffic study. Discussions with the Assistant Building Official note the following: • The Building and Fire Codes (adopted by reference pursuant to Title 24 SVMC) generally dictate property line setbacks and other protective measures where hazardous or dangerous uses occupy buildings/sites. The Building and Fire Codes dictate property line setbacks due to the fact that the development under consideration generally has no control over the existing or future development of an adjacent site. • If a large industrial parcel is developed with a hotel and the developer wishes to utilize the remainder of the site for a hazardous industrial use, there could be restrictions which would dictate no -build areas or fire lanes to provide the protection normally afforded by the property line setback requirements. A review of the regulations in place notes that all anticipated impacts from this use, including location and proximity to other uses, would be addressed by existing regulations. Page 3 of 5 Staff Report and Recommendation CTA -2018-0002 The Applicant has noted that the market requires lodging uses to be proximal to the work place to provide convenient alternatives for workers who may commute during the week and maintain a permanent residence elsewhere, or lodging for the increased number of persons involved in routine visits that involve short term stays and desire to be close to the site. Currently lodging is allowed in the four zones discussed above. The analysis discussed in this report did not consider whether allowing lodging in the Industrial zone would result in a significant shift of lodging uses to the industrial areas from the corridors based on land values, nor consider the impacts to the industrial land capacity by allowing additional non -industrial uses. The location of the land along arterials in the Industrial zone suggests a limited customer base with a direct correlation to the viability of the site for hotels and motels. Requiring that lodging sites have principal arterial frontage minimizes the opportunity for development and leads to a conclusion that the impact to available industrial lands would be marginal. A. FINDINGS AND CONCLUSIONS SPECIFIC TO THE MUNICIPAL CODE TEXT AMENDMENT 1. Compliance with Title 17 (General Provisions) of the Spokane Valley Municipal Code a. Findings: SVMC 17.80.150(F) Municipal Code Text Amendment Approval Criteria The City may approve Municipal Code Text amendment, if it finds that (1) The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan; Staff Analysis: The proposed amendment is supported by the Comprehensive Plan and is consistent with the following goals and policies: Goal ED -G1: Support economic opportunities and employment growth for Spokane Valley. Goal ED -G4: Collaborate with relevant economic development stakeholders, including the business community, to grow a strong and healthy regional economy; Goal ED -G5: Support and encourage the development of a strong workforce that is globally competitive and responds to the changing needs of the workplace. Goal ED -G6: Maintain a positive business climate that strives for flexibility, predictability and stability. Goal LU -G3: Support the transformation of commercial, industrial, and mixed —use areas into accessible districts that attract economic activity; Goal LU -G4: Ensure that land use plans, regulations, review processes, and infrastructure improvements support economic growth and vitality. Goal LU -P12: Maintain a robust supply of productive industrial land. (2) The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment; Staff Analysis: The amendment bears substantial relation to public health, safety, welfare and protection of the environment. The amendment allows hotel and motel uses to locate proximal to concentrated work environments in specific areas that limit conflict with industrial uses, and maintain adequate opportunities for industrial development within the industrial zone. Further, anticipated impacts of the use would be addressed by existing regulations. Page 4 of 5 Staff Report and Recommendation CTA -2018-0002 b. Conclusion(s): The proposed text amendment is consistent with the approval criteria contained in the SVMC. 2. Finding and Conclusions Specific to Public Comments a. Findings: No public comments have been received to date. b. Conclusion(s): In the absence of public comments, staff makes no conclusions. 3. Finding and Conclusions Specific to Agency Comments a. Findings: No substantive agency comments have been received to date. b. Conclusion(s): In the absence of substantive agency comments, staff makes no conclusions. B. OVERALL CONCLUSION The proposed code text amendment is consistent with the Comprehensive Plan policies and goals. C. STAFF RECOMMENDATION Staff makes no recommendation on the privately initiated code text amendment. However, if the Planning Commission recommends approval of the code text amendment, staff has revised the proposed code text amendment to be consistent with the terminology and format of the SVMC with no substantive changes to content (see attached). Page 5 of 5 S"pokane City Council Meeting Administrative Report CTA -2018-0002 — A Privately Initiated Code Text Amendment May 22, 2018 ••• cuct cio C •Z PROCESS Planning Commission Study Session April 12-2018 Public Hearing April26, 2018 Findings of Fact May 10, 2018 A A A A Administrative Repor May 22,2018 Ordinance 1St Reading June 5, 2018 Ordinance 2nd Reading June 19, 2018 Today 3 Proposed Amendment Overview M. Privately initiated amendment to allow Hotel/Motel Uses in the Industrial Zone on sites with frontage on principle arterials r Title 19 SVMC —Zoning Regulations o SVMC 19.60.050 Permitted use matrix Add "S" in the Industrial Zone (1) column allowing hotel/motel L 19.65.080 — Lodging D Add supplemental use language for hotel/motel in the "1" zone 4 Proposed CTA Amendment Add an "S" to the "I" column indicating the use is ermitted subject to supplemental use regulations 19.60.050 Permitted Uses Matrix Residential Mixed Use Commercial Industrial Parks and Open Space Lodging Bed and breakfast : : : p P HcteIr'r-notel P P D P Recreation I vehicle parkcElmpgraunc Add an "S" to the "I" column indicating the use is ermitted subject to supplemental use regulations 5 Proposed Amendment Language Add supplemental use language to SVMC 19.65.080 for hotel/motel in the "1" zoning district SVMC 19.65.080 Lodging B. Hotel/Motel in Industrial Zone 1. A hotel/motel use is allowed in the "1" zoning district on sites with frontage on a Principal Arterial. If the proposed hotel motel use has a building footprint greater than 25,000 square feet, a conditional use permit pursuant to SVMC 19.150 is required. Current Zoning Hotel/Motel permitted in the following zones: Mixed Use (MU) Corridor Mixed Use (CMU) Regional Commercial (RC) Industrial Mixed Use (IMU) 7 Zoning Map Zones that currently allow hotel and motel uses ,Tr===••• II 11 11 ■ ■■y ■y t Welles) Euclid . Ave ■ • ■ Mission AveJ : ■ ce Broadway • • Ave arc. , ■ ■■■•• • IJ Orr 44th Ave ■ re A O_ 32r Ave ■ ■ ■ v ■ Legend zoning MU CMU - RC - 'mu Industrial Zone Intent Allow all types of industrial uses Examples: manufacturing, processing, fabrication, assembly, disassembly, and freight handling Broadway Avenue Industrial Area Sullivan Road Industrial Area Industrial Zone with Street Classifications Principal Arterial Broadway Avenue si I•— .hd 4,..,Ave 0 o -v, e Buckeye lll Knox Ave 4 ! .4,� *Ii—i Ii v. F.., jou., Wellesley Ave L_, Mission A. 2 s E asoMansfield Ave Mission Ave • 3rd Ave i Aar Ave E E o L. .. V A. Ave 1M• = 4th Ava at • 44th Ave 24th Ave • Mission Ave os C 11:1-• Brnadw Ave Bay matlWay • (Prop) Ave Legend Zoning FederalFunctiona&Class Dec - I - Urban Major Collector - Urban Minor Arterial - Urban Other Prinelpal Arterial Av Future Principal Arterial Barker Road Principal Arterial Sullivan Road 10 Industrial Zone Map k • Identifies Parcels affected by Proposed Amendment = "I" zoned parcel adjacent to a Principal Arterial mai 1=1=-1=1a ■ 32 d Ave ■ ■ Barker Road is designated as a Future Principal Arterial — Until that time Hotel/Motels would NOT BE allowed. Zoning Map Areas that would allow Hotel/Motel if Amendment is Approved. 1 = "I" zoned parcel adjacent to a Principal Arterial 1 Barker Road is designated as a Future Principal Arterial — Until that time Hotel/Motels would NOT BE allowed. Airport Hazard Overlay (AHO) High Intensity uses are not permitted in the AHO Av$ Buckeye - }++1 11111. Knox A+r• Sip Mission Ava { L E I C. i 3rd Ave 4th Ave _ 15 `' 4th Ave r, A lew BT Much of the industrial area along the Principal Arterial portion of Broadway Avenue is in the Airport Hazard Overlay. Existing Hotel for Scale Comparison • My Place Extended Stay Hotel — 16106 E Indiana Ave. • Constructed in 2014 • Only hotel constructed in the City within last 5 years • Building Footprint = 10,040 sf • Site = 55,717 sf • 64 guest rooms 14 Existing Hotel for Scale Comparison La Quinta Inn — 15520 E Kiernan Ave. Ea Quints Inrn&_1 Suites SpokaneVailey 4-'�- • Constructed in 1997 • Prior zoning Light Industrial • (Built prior to incorporation) • Current zoning CMU • Building Footprint =— 15,000 sf • Site = —63,500 sf • 65 guest rooms Existing Hotel for Scale Comparison 15 Rodeway Inn & Suites — 6309 E Broadway Ave. • Constructed in 1955 • Prior Zoning: B-3 in 1998 • Current Zoning: Industrial • Building Footprint: • 2 buildings each —10,000 sf • Site: —86,000 sf • 70+ guest rooms Jurisdictional Survey - Are Hotels and Motels Allowed in the Industrial Zones Jurisdiction Allows Hotels in Industrial Zones Limitations Spokane Yes / Conditional Light Industrial > 60,000 sf — CUP Heavy Industrial > 20,000 sf - CUP Light Industrial - Permitted Heavy Industrial — Not Permitted Spokane Yes / No County Richland Yes / No Medium Industrial — Not Permitted Heavy Manufacturing - Permitted Kennewick No Not Permitted in any industrial zone Permitted in "Business Park" zone Pasco Yes Permitted in light, medium & heavy industrial zones Yakima No Not permitted in light or heavy industrial zones Federal Way Yes "Commercial Enterprise" zone Liberty Lake No Not permitted in Light Industrial QUESTIONS To: From: Re: DRAFT ADVANCE AGENDA as of May 17, 2018; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings May 29, 2018, Study Session, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance 18-011 Amending 2018 Budget — Chelsie Taylor 2. Mayoral Appointment: Continuum of Care for the Homeless — Mayor Higgins NON -ACTION ITEMS: 3. Spokane Airport Projects — Lany Krauter 4. Arts in public spaces — Cary Driskell, Mike Stone 5. Street O&M Fund #101 -Level of Service & Financial Challenges — C.Taylor, E 6. Economic Analysis of Tourism Related Venues & Events — Chelsie Taylor 7. Splashdown Contract — Cary Driskell 8. Advance Agenda — Mayor Higgins 9. Info Only: Police Dept. Monthly Report [due Tue May 221 (10 minutes) (5 minutes) (20 minutes) (20 minutes) .Lamb, J.Hohman (30 min) (45 minutes) (10 minutes) (5 minutes) [*estimated meeting: 145 mins] June 5, 2018, Study Session, with action items 6:00 p.m. ACTION ITEMS: 1. PUBLIC HEARING: Proposed 2019-2024 TIP — Colin Quinn -Hurst 2. Resolution 18-003 Adopting 2019-2024, Six -Year TIP — Colin Quinn -Hurst 3. Consent Agenda (claims, payroll, minutes) 4. First Reading Ordinance 18-12 CTA 0002, Hotel/Motel in Industrial Zone — M.Palaniuk 5. Motion Consideration: BUILD Grant — Adam Jackson 6. Motion Consideration: Splashdown Contract — Cary Driskell NON -ACTION ITEMS: 7. Retail Recruitment Plan — Chaz Bates 8. Sullivan and Wellesley Intersection Improvement — Erica Amsden, Gloria Mantz 9. Code Enforcement Update — Rachelle McFetridge; Nicole Montano 10. Advance Agenda — Mayor Higgins [due Tue May 291 June 12, 2018, Formal 6 pm Meeting cancelled (10 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (20 minutes) (20 minutes) (20 minutes) (5 minutes) [*estimated meeting: 120 mins] June 12, 2018, Special Meeting, Budget Workshop (8:30 a.m. — 3:30 p.m.) [due Tue June 5] June 19, 2018, Study Session, with action items 6:00 p.m. [due Tue June 12 ACTION ITEMS: 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Ordinance 18-012 CTA 0002, Hotel/Motel in Industrial Zone — M.Palaniuk (15 minutes) NON -ACTION ITEMS: 3. ITS/SRTMC Discussion — John Hohman, Ray Wright, and Becky Spangle of WSDOT (30 minutes) 4. BNSF 2nd Rail Project Update — Bill Helbig, John Hohman (15 minutes) 5. Advance Agenda — Mayor Higgins (5 minutes) 6. Info Only: Department Reports (normally due for the June 26 meeting) [*estimated meeting: 70 mins] June 26, 2018, Formal 6:00 p.m. Meeting cancelled June 26-29, 2018: AWC Annual Conference, Yakima, WA Draft Advance Agenda 5/17/2018 11:44:29 AM Page 1 of 3 August 7, 2018 Meeting Cancelled — National Night Out July 3, 2018, Study Session, 6:00 p.m. ACTION ITEM: 1. Consent Agenda (claims, payroll, minutes) 2. Motion Consideration: Bid Award: Argonne Rd Preser.Project, Broadway to Indiana 3. Motion Consideration: Sullivan & Wellesley Intersection Improvement — E.Amsden, NON -ACTION ITEM: 4. Sullivan Bridge Project Completion — Erica Amsden, Gloria Mantz 5. Advance Agenda — Mayor Higgins July 10, 2018, Formal meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Higgins July 17, 2018, Study Session, 6:00 p.m. 1. Council Goals/Priorities for Lodging Tax — Chelsie Taylor 2. Advance Agenda - Mayor Higgins July 24, 2018, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Quarterly Police Department Report — Chief Werner 3. Advance Agenda — Mayor Higgins 4. Info Item: Department Reports [due Tue June 261 (5 minutes) — G. Mantz (15 min) G.Mantz (10 min) (15 minutes) (5 minutes) [*estimated meeting: 50 mins] 1due MON July 21 (5 minutes) (5 minutes) 1due Tue July 101 (15 minutes) (5 minutes) [due Tue July 171 (5 minutes) (10 minutes) (5 minutes) [*estimated meeting: mins] July 31, 2018, Study Session, 6:00 p.m. 1. Motion Consideration: Council Goals/Priorities For Lodging Tax — Chelsie Taylor 2. Advance Agenda — Mayor Higgins August 14, 2018, Formal meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Higgins August 21, 2018, Study Session, 6:00 p.m. 1. Estimated Revenues & Expenditures 2019 Budget — Chelsie Taylor 2. Advance Agenda — Mayor Higgins August 28, 2018, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Higgins 3. Info Item: Department Reports Sept 4, 2018, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Sept 11, 2018, Formal meeting Format, 6:00 p.m. 1. PUBLIC HEARING #1: 2019 Revenues including Property Taxes — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes; motion to set Oct 9 budget hearing) 3. Advance Agenda — Mayor Higgins Draft Advance Agenda 5/17/2018 11:44:29 AM 1due Tue July 241 (15 minutes) (5 minutes) [due Tue Aug 71 (5 minutes) (5 minutes) [due Tue Aug 141 (20 minutes) (5 minutes) [due Tue Aug 21] (5 minutes) (5 minutes) [due Tue Aug 281 (5 minutes) [due Tue Sept 4] (15 minutes) (5 minutes) (5 minutes) Page 2 of 3 Sept 18, 2018, Study Session, 6:00 p.m. [due Tue Sept 111 1. Admin Report: Proposed Ordinance Adopting 2019 Property Taxes — Chelsie Taylor (10 minutes) 2. Outside Agencies Presentations (Economic Dev & Social Services combined) — Chelsie Taylor — 90 minutes 3. Advance Agenda - Mayor Higgins (5 minutes) Sept 25, 2018, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. City Manager Presentation of 2019 Preliminary Budget — Mark Calhoun 3. Advance Agenda — Mayor Higgins 4. Info Item: Department Reports Oct 2, 2018, Study Session, 6:00 p.m. 1. Budget Amendment, 2018 — Chelsie Taylor 2. Advance Agenda — Mayor Higgins Oct 9, 2018, Formal meeting Format, 6:00 p.m. 1. PUBLIC HEARING #2: 2019 Budget — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. First Reading Ordinance 18- , Property Tax — Chelsie Taylor 4. Advance Agenda — Mayor Higgins Oct 16, 2018, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins Oct 23, 2018, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2018 Budget Amendment — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Ordinance 18- , Property Tax — Chelsie Taylor 4. First Reading Ordinance 18 -,adopting 2018 Budget Amendment — Chelsie Taylor 5. First Reading Ordinance 18- , adopting 2019 Budget — Chelsie Taylor 6. Motion Consideration: Outside Agency Allocation of Funds — Chelsie Taylor 7. Admin Report: Quarterly Police Department Report — Chief Werner 8. Advance Agenda — Mayor Higgins 9. Info Item: Department Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Animal Control Regulations (SVMC 7.30) Camping in RVs Donation Recognition Duplex Density Governance Manual Legislative Remote Testimony (Chambers) LTAC/Council Jt Mtg (Aug?) Naming City Facilities Protocol Neighborhood Restoration Program Police Dept. Quarterly Rpt (April, July, Oct, Jan) Draft Advance Agenda 5/17/2018 11:44:29 AM [due Tue Sept 181 (5 minutes) (45 minutes) (5 minutes) [due Tue Sept 25 (10 minutes) (5 minutes) [due Tue Oct 21 (20 minutes) (5 minutes) (10 minutes) (5 minutes) [due Tue Oct 91 (5 minutes) [due Tue Oct 161 (10 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (20 minutes) (10 minutes) (5 minutes) Police Precinct Lease Renewal (Nov '18) Sign Ordinance Street Addressing Standard St. Illumination (ownership, cost, location) St. O&M Pavement Preservation Tobacco 21 Resolution Utility Facilities in ROW Page 3 of 3 Community & Public Works Department Monthly Report 04/01/18 — 04/30/18 MAINTENANCE Agreements for Services Adopted and In Operation * Budget estimates ** Does not include April cozen Kequests rofPublic Works - April 2018 1 Request Submitted In Progress Waiting (30+da s) Resolved C.A.R.E.S. CPW Projects Dead Animal Removal Gravel Shouldering Illegal Dumping Illicit Discharge Landscaping ROW Report a Pothole Roadway Hazard Storm Drainage / Erosion Street Sweeping Totals 12 4 4 11 3 3 5 16 6 9 6 14 10 103 1 0 0 1 0 0 0 0 0 0 0 0 0 r 2 0 0 0 0 0 0 0 0 0 1 0 0 0 1 11 4 4 10 3 3 5 16 6 8 6 14 10 100 ** Waiting on current month invoices Contract Name Contractor Street Maintenance Street Sweeping Storm Drain Cleaning Snow- On Call Operators Landscaping Weed Spraying Emergency Traffic Control Litter and Weed Control State Highway Maintenance Traffic Signals, Signs, Striping Dead Animal Control Poe Asphalt AAA Sweeping AAA Sweeping Multiple (3) Senske Spokane Pro Ca Senske Geiger Work Crew WSDOT Spokane County Mike Pederson Contract Amount $1,366,663.00 $490,200.00 $202,587.50 $215,000.00 $62,256.92 $20,124.20 $10,000.00 $70,000.00 $265,000.00 $632,000.00 $20,000.00 Total Expended $27,808.20 $95,475.08 $0.00 $50,705.72 $6,768.53 $2,874.85 $0.00 $15,759.48 $51,572.06 $124,972.25 $4,100.00 % of Contract Expended 2.03% 19.48% 0.00% 23.58% 10.87% 14.29% 0.00% 22.51% 19.46% 19.77% 20.50% IEE.uIIIIII STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for April 2018: • AAA Sweeping 40% complete with spring residential sweep, sidewalks have been flushed and arterials have all been completed. • Poe Asphalt — Sawcutting for asphalt patches, Grading gravel roads and shouldering non - curbed streets, Cracksealing began on April 23rd. Reconstructed 500 feet of 8th Avenue east of Havana. • Pothole patching. • Geiger Work Crew — Dryland grass mowing, tree trimming, litter pickup. WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for April 2018: • Finished steering committee meeting duties for Ecology's update of the Stormwater Manual for Eastern Washington. At this time the Spokane Regional Stormwater Manual will continue to be recognized as equivalent. • Requested and granted City Council approval for the award of the 2018 Storm Drain Cleaning contract. • In coordination with Spokane County began participation in public education and outreach efforts toward Central Valley School District grade 5 students (outdoor environmental education field trip). • Began annual management of the following service contracts o Senske — swale maintenance o Spokane Pro Care — weed spraying • Began providing utility locates to meet 811 requirements. • Continued working on the following tasks: o Coordinated stormwater requirements for CIP projects. o Responded to snowmelt/rain events, 9 sites. o Stormwater action requests for small works and maintenance projects 2018. Current status to date is shown below: Stormwater Project Requests (Incl. Public and In -Staff Requests) Apr -18 Total Requests Logged Since 2009: 333 2018 Completed Projects: Completed Projects 2009-2017: Locations not warranting work: 0 195 52 Total Project Backlog: 86 2 Remaining Projects Assigned for 2018-2020 Small Works: 44 Maintenance: 32 Large Capital: 10 Unfunded Projects Large Capital: 6 DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for April 2018: • Assisted Building and Planning Division with preparation of design requirements for (9) Commercial and (5) Land Use Pre -Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Reviewed civil plans for the following projects: o Winter Heights Apartments — 120 Units o Veradale Apartments — 88 Units o Argonne/Montgomery Self -Storage Units o Ponderosa Village o Mission Avenue Short Plat — 8 lots o Plante's Ferry Meadows — 9 lot short plat o Sullivan Park Site Improvements o Summerfield East 8th Addition — 30 lot subdivision o Sprague & McDonald Retail Building o Secure -It Self Storage o Flora Commercial Space • Met with citizens and developers in Permit Center to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. 3 CAPITAL PROJECTS SOkane lley. Public Works Projects Monthly Summary - Design & Construction April -2018 Project # Design & Construction Projects Funding Proposed Ad Date Bid Open Date % Complete Estimated Construction Completion Total Project Cost PE I CN Street Projects 0123 Mission Ave - Flora to Barker FHWA - STP( U) 04/13/18 05/04/18 100 0 11/15/18 $ 4,333,334 0141 Sullivan & Euclid PCC FHWA - STP(U) 03/03/17 03/24/17 100 98 12/31/17 $ 2,404,838 0142 Broadway @ Argonne/Mullan TIB - UAP 03/23/18 04/13/18 100 0 12/31/18 $ 2,526,301 0143 Barker Rd/BNSF Grade Separation FHWA - STP(U) TBD TBD 5 0 12/31/22 $ 2,827,702 0166 Pines Rd. (SR27) & Grace Ave. Int Safety HSIP 03/30/18 04/20/18 100 0 11/01/18 $ 878,865 0249 Sullivan & Wellesley Intersection Improv FHWA-STP(U) 05/03/19 05/24/19 20 0 12/31/19 $ 1,370,000 0251 Euclid Avenue Reconstruction Project COSV 03/10/17 03/31/17 100 0 12/31/17 $ 3,041,206 0258 32nd Ave Sidewalk-SR27 to Evergreen TIB - SP 03/23/18 04/06/18 100 0 09/28/18 $ 575,900 0264 8th Ave Sidewalk- Dicky to Theirman CDBG 03/23/18 04/06/18 100 0 12/31/18 $ 594,333 0265 Wellesley Sidewalk Project FHWA - CMAQ TBD TBD 60 0 12/31/18 $ 447,000 0267 Mission SW - Bowdish to Union TIB - SP TBD TBD 1 0 12/31/19 $ 486,000 Street Preservation Projects 0248 Sprague Street Pres - Sullivan to Corbin FHWA - STP(U) 02/23/18 03/16/18 100 1 12/31/18 $ 1,977,273 0252 Argonne Resurfacing: Broadway to Indiana FHWA - STP( U) TBD TBD 99 0 10/31/18 $ 640,000 Traffic Projects 0201 ITS Infill Project- Phase 1 FHWA - CMAQ 02/23/18 03/16/18 100 0 10/31/18 $ 535,884 0222 Citywide Reflective Signal Back Plates HSIP N/A N/A 100 30 03/01/19 $ 81,000 0259 North Sullivan ITS Project FHWA - CMAQ TBD TBD 90 0 12/31/18 $ 914,209 0263 Citywide Signal Backplates HSIP N/A N/A 100 35 12/31/18 $ 124,862 Parks Projects 0227 Appleway S.U.P. - Pines to Evergreen FHWA - STP(U) 11/11/16 12/09/16 100 98 10/31/17 $ 2,134,057 0237 Appleway Trail - Sullivan to Corbin COSV 11/10/17 12/08/17 100 40 12/31/18 $ 2,362,503 Project # Design Only Projects Funding Design Complete Date % Complete Total Project Cost PE Street Projects 0205 Sprague/Barker Intersection Improvement COSV 0223 Pines Rd Underpass @ BNSF & Trent COSV 0247 8th & Carnahan Intersection Improvements COSV 12/31/18 TBD TBD 5 9 0 $ 51,619 $ 1,710,000 $ 700,000 Street Preservation Projects 0254 Mission - McDonald to Evergreen COSV 03/31/18 80 $ 67,000 0256 University Rd Pres -24th to Dishman Mica COSV 12/01/18 90 $ 48,000 0257 University Rd Pres -16th to 24th COSV 12/01/18 90 $ 53,000 Stormwater Projects 0198 Sprague, Park to University LID Dept of Ecology 03/01/20 30 $ 20,000 0199 Havana -Yale Diversion Dept of Ecology 10/31/18 35 $ 20,000 0200 Ponderosa Surface Water Diversion Dept of Ecology 10/31/18 35 $ 20,000 0262 Stormwater Capacity Grant Dept of Ecology TBD 0 $ - 4 TRAFFIC Grant Assistance Traffic staff worked closely with Economic Development to provide project scoping and traffic engineering for the numerous grants that are being prepared this year. Assisted CIP Street projects continue to be in full design mode and Traffic continues to assist CIP in generating plans and specifications for their projects. Development Review A number of large projects are into the City for review. Significant projects include the Elk's Lodge Apartments, a proposed apartment complex of up to 322 new units, Winter Heights, a proposed apartment complex of up to 120 new units, and a large machinery dealer showroom and service center consisting of over 40,000 square feet of building on approximately 9 acres. PLANNING AND GRANTS Grant Applications for the Pines Road/BNSF Grade Separation Project Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program Federal Rail Administration (FRA) has issued a call for projects through its CRISI program. The City is eligible for approximately $35 million nationwide from CRISI. The program is for highway -rail grade crossing improvement projects and is very competitive. Due to various restrictions, the City is only eligible for funding support for the preliminary engineering (PE) phase of the project. This funding opportunity will be brought forward to council in May, 2018. Better Utilizing Investments to Leverage Development (BUILD) Discretionary Grant Program United States Department of Transportation (USDOT) announced $1.5 billion of federal funding through its BUILD program. BUILD replaces USDOT's Transportation Investments Generating Economic Recovery (TIGER) grant program and is intended for surface transportation infrastructure improvements. This funding opportunity will be brought forward to council in May or June, 2018. Submitted Grant Applications Washington State Freight Mobility Strategic Investment Board (FMSIB) Staff submitted two applications, as approved by council on March 13, 2018, to FMSIB. FMISB received 16 applications total for this funding call. Since its initial application submittal, both City projects have been selected for project interviews on May 15. 1. Barker Road Corridor — Spokane River to Trent $8.4 Million total project cost $1.68 Million FMSIB request (20%) No City match required 5 2. Argonne Road Concrete Reconstruction — Indiana to Montgomery $5.8 Million total project cost $1.16 Million FMSIB request (20%) No City match required Safe Routes to School (SRTS) Staff submitted one application, as approved by council on March 27, 2018, to SRTS. SRTS award decisions are anticipated in June, 2019. 3. Wilbur Road — Boone to Mission $644,000 total project cost $557,060 SRTS requested amount $86,940 City match amount City Safety Program (CSP) Staff submitted four projects to CSP under one application, as approved by council on March 27, 2018. CSP award decisions are anticipated in fall 2018. 4. Citywide Reflective Signal Backplates $180,000 total project cost $178,500 CSP requested amount $1,500 City match required 5. Citywide Reflective Post Panels $78,000 total project cost $77,400 CSP requested amount $600 City match amount 6. Barker Road Corridor — CSP Program Specific Safety Elements $2,301,700 total project cost $2,071,500 CSP requested amount $230,200 City match amount 7. Sprague & Barker Intersection Improvement — CSP Program Specific Safety Elements $795,000 total project cost $766,800 CSP requested amount $28,200 City match amount Upcoming Grant Programs for 2018 Staff is developing project applications for the programs identified below. Applications for both programs are due May 11, 2018. Spokane Regional Transportation Council (SRTC) — Due May 11, 2018 Pedestrian and Bicycle Program (PBP) — Due May 11, 2018 6 # Project Total Request Funding Source 1 Pines/BNSF GSP (RW Only) $3,795,000 SRTC 2 Barker— Spokane River to Trent $6,331,800 SRTC, CSP, PBP, FMSIB 3 Sprague & Barker Intersection $1,159,979 SRTC, CSP, PBP 4 Pines & Mission Intersection $1,211,000 SRTC 5 Mullan Road $1,211,000 SRTC 6 Argonne Reconstruction $2,508,500 SRTC, FMSIB 7 Park Road (RW Only) $268,150 SRTC, PBP 8 Wilbur Road Sidewalk $557,060 SRTC, SRTS, PBP TOTAL $17,042,489 Amendment to the 2018 Transportation Improvement Program (TIP) From January to October each year, the City has a recurring opportunity to update the previously adopted Six-year Transportation Improvement Program. The first 2018 amendment was adopted in March, and incorporated recently awarded grant projects and carryover projects from 2017. An upcoming amendment will incorporate two recently recommended CDBG sidewalk projects. Draft 2019-2024 Six Year Transportation Improvement Program (TIP) RCW 35.77.010 requires local jurisdictions to prepare and adopt a revised and extended comprehensive transportation program for the ensuing six calendar years. The Washington State Department of Transportation requires adoption of this plan by June 30th of each year. A draft list of updated and new projects planned for 2019 to 2024 has been developed based on review of previously -funded projects as well as projects that have been aligned with recent master plans, upcoming redevelopment projects, economic development efforts, land use changes, stormwater and water district plans, and capital projects by partner agencies. Ongoing projects from the previous document roll over into the new program. On May 15, a draft document is planned to go before City Council as an Administrative Report followed by a public hearing and motion consideration by the end of June. Pavement Management Update Staff has consulted with IMS Infrastructure Management Services to conduct its biennial survey of the City's street network. Staff has received the final report that summarizes the network's overall status. As a whole, the City's street condition has a Pavement Condition Index (PCI) score of 71 on a scale from 0 to 100. This is indicative of a very good street network. Staff issued a Request for Qualifications (RFQ) for the evaluation of its pavement management program. The intent is to identify a consultant to provide a full evaluation of the existing program and provide recommendations that will most efficiently serve the City. The RFQ published on May 4 and its deadline is May 31. 7 Spokane 4.0 Valley Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: May 17, 2018 Re: Finance Department Activity Report — April 2018 Following is information pertaining to Finance Department activities through the end of April 2018 and included herein is an updated 2018 Budget to Actual Comparison of Revenues and Expenditures through the end April. 2017 Yearend Process The 2017 books were closed during April. We have begun preparation of the annual financial report and will have it completed by the end of May. We hope to have the State Auditor's Office on site by early June to begin the audit of 2017. 2018 Budget Amendment As we have progressed through 2018 the need for a number of budget amendments has arisen. Council review will take place at the following meetings: • May 8 Admin Report • May 22 Public Hearing • May 22 First reading on proposed ordinance amending the 2018 Budget • May 29 Second reading on proposed ordinance amending the 2018 Budget 2019 Budget Development The 2018 Budget development process began in the Finance Department in early March and on April 51h we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is scheduled to be adopted on November 131h, the Council will have had an opportunity to discuss the budget on seven occasions including three public hearings. • June 12 Council budget workshop • August 21 Admin report on 2019 revenues and expenditures • September 11 Public hearing #1 on the 2019 revenues and expenditures • September 25 City Manager's presentation of preliminary 2019 Budget • October 9 Public hearing #2 on 2019 Budget • October 23 First reading on proposed ordinance adopting the 2019 Budget • November 13 Public hearing #3 on the 2019 Budget • November 13 Second reading on proposed ordinance adopting the 2019 Budget P:IFinancelFinance Activity Reports\Council Monthly Reports1201812018 04 30.docx Page 1 Budget to Actual Comparison Report A report reflecting 2018 Budget to Actual Revenues and Expenditures for those funds for which a 2018 Budget was adopted is located on pages 5 through 16. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are expected to be reflected in our 2017 Annual Financial Report. • Columns of information include: o The 2018 Budget as adopted o April 2018 activity o Cumulative 2018 activity through April 2018 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 20.56% of the amount budgeted with 33.33% of the year elapsed. • Property tax are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. In January we received one final payment related to 2017 so the amounts related to 2018 start in the month of February. Property taxes received thus far in 2018 are $787,188 or 6.67% of the amount budgeted. • Sales tax collections represent only 3 -months of collections thus far because taxes collected in April are not remitted to the City by the State until the latter part of May. Collections are currently at $5,178,946 or 24.80% of the amount budgeted. • Gambling taxes are at $11,738 or 3.08% of the amount budgeted. Gambling taxes are paid quarterly with first quarter payments due by April 30. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2018 we have received $41,302 or 3.41% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through April we've received remittances totaling $715,255 or 33.90% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through April we've received remittances through the month of March with receipts of $264,404 or 20.03% of the amount budgeted. P:IFinancelFinance Activity Reports\Council Monthly Reports1201812018 04 30.docx Page 2 • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $780,837 or 46.37% of the amount budgeted. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $213,399 or 33.70% of the amount budgeted. Recurring expenditures are currently at $11,344,304 or 27.74% of the amount budgeted with 33.33% of the year elapsed. Departments experience seasonal fluctuations in activity so they don't necessarily expend their budget in twelve equal monthly installments. Investments (page 17) Investments at April 30 total $57,616,783 and are composed of $52,572,163 in the Washington State Local Government Investment Pool and $5,044,620 in bank CDs. Total Sales Tax Receipts (page 18) Total sales tax receipts reflect State remittances through April and total $5,855,783 including general, criminal justice, and public safety taxes. This figure is $484,762 or 9.03% greater than the same 3 -month period in 2017. Economic Indicators (pages 19 — 21) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 19) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 20) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 21) provide us with a sense of real estate sales. Page 19 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2009. • Compared with calendar year 2017, 2018 collections have increased by $427,289 or 8.99%. • Tax receipts reached an all-time high in 2017 at $21,089,134, besting the previous record year of 2016 when $19,887,049 was collected. Sales tax receipts in 2017 exceeded $20 million for the first time since the City's incorporation. Page 20 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2009. • Compared with calendar year 2017, 2018 collections have increased by $3,930 or 4.59%. • Collections reached an all-time high in 2017 of $615,980, exceeding the previous high set in 2016 of $596,374. Page 21 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2009. • Compared with calendar year 2017, 2018 collections have increased by $135,992 or 24.25%. • Collections reached an all-time high in 2017 of $3,007,573, exceeding the previous high set in 2007 of $2,589,681. P:IFinancelFinance Activity Reports\Council Monthly Reports1201812018 04 30.docx Page 3 Debt Capacity and Bonds Outstanding (page 22) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2018 is $8,634,114,798. Following the December 1, 2017 debt service payments, the City has $12,790,000 of nonvoted G.O. bonds outstanding which represents 9.88% of our nonvoted bond capacity, and 1.98% of our total debt capacity for all types of bonds. Of this amount: o $4,875,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $865,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $7,050,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 23 and 24) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 23 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2009. o Compared with calendar year 2017, 2018 collections have increased by $24,455 or 5.39%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,000,000 in the years 2011 through 2017. • Page 24 provides a 10 -year history of Telephone Utility Tax collections with monthly detail beginning January 2009. o Compared with 2017, 2018 collections have decreased by $60,022 or 12.29%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2018 Budget was adopted with a revenue estimate of $1,900,000. We will watch actual receipts closely as the year progresses. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. Two audits have been completed, with one more expected to be completed in 2018. The City thus far has received payments in the amount of $185,194 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $46,299 or 25% of the amount recovered. P:IFinancelFinance Activity Reports\Council Monthly Reports1201812018 04 30.docx Page 4 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget Revenues Property Tax 11,796,100 728,521 787,188 (11,008,912) 6.67% Sales Tax 20,881,900 1,564,282 5,178,946 (15,702,954) 24.80% Sales Tax - Public Safety 967,800 69,304 243,837 (723,963) 25.19% Sales Tax - Criminal Justice 1,738,000 124,168 433,000 (1,305,000) 24.91 % Gambling Tax and Leasehold Excise Tax 381,000 10,257 11,738 (369,262) 3.08% Franchise Fees/Business Registration 1,210,000 10,505 41,302 (1,168,698) 3.41 % State Shared Revenues 2,109,600 268,945 715,255 (1,394,345) 33.90% Fines, Forfeitures and Penalties 1,319,900 104,424 264,404 (1,055,496) 20.03% Community and Public Works 1,684,100 186,574 780,837 (903,263) 46.37% Recreation Program Revenues 633,300 91,345 213,399 (419,901) 33.70% Miscellaneous Department Revenue 1,000 0 20,301 19,301 2030.12% Miscellaneous & Investment Interest 201,800 48,771 150,365 (51,436) 74.51 % Transfer -in -#101 (street admin) 39,700 0 0 (39,700) 0.00% Transfer -in - #105 (h/m tax -CP advertising) 30,000 0 0 (30,000) 0.00% Transfer -in - #402 (storm admin) 13,400 0 0 (13,400) 0.00% Total Recurring Revenues 43,007,600 3,207,096 8,840,573 (34,167,027) 20.56% Expenditures City Council 548,494 27,637 170,027 378,467 31.00% City Manager 956,245 72,620 271,983 684,262 28.44% Legal 594,752 42,363 173,291 421,461 29.14% Public Safety 25,464,251 1,979,775 7,764,071 17,700,180 30.49% Deputy City Manager 450,663 39,710 158,435 292,228 35.16% Finance / IT 1,339,064 111,398 437,265 901,799 32.65% Human Resources 275,387 21,937 87,420 187,967 31.74% City Hall Operations and Maintenance 306,043 12,742 66,390 239,653 21.69% Community & Public Works - Engineering 1,572,947 98,529 422,461 1,150,486 26.86% Community & Public Works - Econ Dev 970,642 61,707 258,407 712,235 26.62% Community & Public Works - Bldg & Planning 2,265,677 148,615 625,692 1,639,985 27.62% Parks & Rec - Administration 301,083 25,654 90,955 210,129 30.21% Parks & Rec - Maintenance 893,700 63,976 215,642 678,058 24.13% Parks & Rec - Recreation 260,574 16,688 39,197 221,377 15.04% Parks & Rec - Aquatics 492,900 1,151 6,352 486,548 1.29% Parks & Rec - Senior Center 98,229 7,431 30,262 67,967 30.81 % Parks & Rec - CenterPlace 910,468 58,504 231,397 679,071 25.42% General Government 1,261,610 81,693 295,057 966,553 23.39% Transfers out - #204 ('16 LTGO bond debt service) 399,350 0 0 399,350 0.00% Transfers out - #309 (park capital projects) 160,000 0 0 160,000 0.00% Transfers out - #311 (Pavement Preservation) 962,700 0 0 962,700 0.00% Transfers out - #501 36,600 0 0 36,600 0.00% Transfers out - #502 (insurance premium) 370,000 0 0 370,000 0.00% Total Recurring Expenditures 40,891,379 2,872,132 11,344,304 29,547,075 27.74% Recurring Revenues Over (Under) Recurring Expenditures 2,116,221 334,964 (2,503,732) (4,619,953) Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in -#106 (Repymt of Solid Waste) Miscellaneous Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget 40,425 0 0 (40,425) 0.00% 0 0 0 0 0.00% Total Nonrecurring Revenues 40,425 0 0 (40,425) 0.00% Expenditures General Government - IT capital replacements 115,000 0 0 115,000 0.00% City Attorney (part-time attorney furniture) 4,809 4,809 4,809 0 100.00% Public Safety (full facility generator) 100,000 0 0 100,000 0.00% Deputy City Manager (Q -Alert software) 11,700 0 4,900 6,800 41.88% Community & Public Works (Retail Recruitment) 50,000 0 0 50,000 0.00% Parks & Rec (Flooring in Great Room & Dining Room 50,000 0 0 50,000 0.00% Parks & Rec (CP reseal two bathroom floors) 3,000 0 0 3,000 0.00% Transfers out - #309 (CP outdoor venue Phase 1 200,000 0 0 200,000 0.00% Transfers out - #309 (Browns Park lighting & pati 200,000 0 0 200,000 0.00% Transfers out - #312 1,000,000 0 0 1,000,000 0.00% Total Nonrecurring Expenditures 1,734,509 4,809 9,709 1,724,800 0.56% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (1,694,084) (4,809) (9,709) 1,684,375 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 422,137 330,155 (2,513,441) Beginning fund balance 33,622,174 33,622,174 Ending fund balance 34,044,311 31,108,733 Page 6 (2,935,578) P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget Revenues Telephone Utility Tax 1,900,000 134,292 428,548 (1,471,452) 22.56% Motor Vehicle Fuel (Gas) Tax 2,052,400 139,239 476,114 (1,576,286) 23.20% Multimodal Transportation 133,800 0 33,385 (100,415) 24.95% Right -of -Way Maintenance Fee 70,000 0 6,596 (63,404) 9.42% Investment Interest 6,000 1,421 3,491 (2,509) 58.18% Miscellaneous Revenue 10,000 13 1,825 (8,175) 18.25% Total Recurring Revenues 4,172,200 274,965 949,959 (3,222,241) 22.77% Expenditures Wages / Benefits / Payroll Taxes 771,019 60,488 278,851 492,168 36.17% Supplies 112,500 38,432 45,612 66,888 40.54% Services & Charges 2,141,751 20,561 186,295 1,955,456 8.70% Snow Operations 504,800 5,977 288,089 216,711 57.07% Intergovernmental Payments 851,000 93,455 133,680 717,320 15.71% Interfund Transfers -out - #001 39,700 0 0 39,700 0.00% Interfund Transfers -out - #501 (non -plow vehicle reg 21,250 0 0 21,250 0.00% Interfund Transfers -out - #501 (plow replace.) 77,929 0 0 77,929 0.00% Interfund Transfers -out - #31 1 (pavement preserve 67,342 0 0 67,342 0.00% Total Recurring Expenditures 4,587,291 218,913 932,528 3,654,763 20.33% Recurring Revenues Over (Under) Recurring Expenditures (415,091) 56,052 17,431 432,522 NONRECURRING ACTIVITY Revenues Grant proceeds 0 0 0 0 0.00% Insurance proceeds (traffic signal cabinet) 0 0 1,813 1,813 0.00% Utility tax recovery 0 0 0 0 0.00% Interest & penalties on utility taxes 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 1,813 1,813 0.00% Expenditures Traffic Control Devices -Repair & Maintenance 15,000 10,478 10,478 4,522 69.86% Total Nonrecurring Expenditures 15,000 10,478 10,478 4,522 69.86% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (15,000) (10,478) (8,666) 6,334 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (430,091) 45,574 8,765 438,856 Beginning fund balance 1,067,294 1,067,294 Ending fund balance 637,203 1,076,059 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Total expenditures Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget 8,700 587 2,008 (6,692) 23.08% 0 58 156 156 0.00% 8,700 645 2,164 (6,536) 24.88% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 8,700 645 2,164 (6,536) Beginning fund balance 46,324 46,324 Ending fund balance 55,024 48,488 #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 377,000 20,741 58,200 (318,800) 15.44% Investment Interest 1,500 1,565 4,170 2,670 278.01% Interfund Transfer -in - #105 0 0 0 0 0.00% Total revenues 378,500 Expenditures Capital Expenditures 0 Total expenditures 22,305 62,370 (316,130) 16.48% 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 378,500 22,305 62,370 (316,130) Beginning fund balance 1,228,595 1,228,595 Ending fund balance 1,607,095 1,290,965 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax 580,000 31,906 89,535 (490,465) 15.44% Investment Interest 1,000 140 706 (294) 70.57% Total revenues 581,000 Expenditures Interfund Transfers - #001 30,000 Tourism Promotion 572,000 32,046 90,241 (490,759) 15.53% 0 0 30,000 0.00% 26,790 38,457 533,543 6.72% Total expenditures 602,000 26,790 38,457 Revenues over (under) expenditures (21,000) 5,256 51,784 Beginning fund balance 221,867 221,867 Ending fund balance 200,867 273,651 563,543 (1,054,302) 6.39% #106 - SOLID WASTE Revenues Sunshine Administrative Fee 225,000 28,644 28,644 196,356 12.73% Investment Interest 0 204 616 (616) 0.00% Grant Proceeds 0 0 0 0 0.00% Total revenues 225,000 28,848 29,260 195,740 13.00% Expenditures Interfund Transfers - #001 40,425 0 0 40,425 0.00% Education & Contract Administration 184,575 855 18,246 166,329 9.89% Total expenditures 225,000 855 18,246 206,754 8.11% Revenues over (under) expenditures 0 27,992 11,014 (11,014) Beginning fund balance 190,682 190,682 Ending fund balance 190,682 201,696 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest Total revenues Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget 79,000 0 0 79,000 0.00% 0 76 210 (210) 0.00% 79,000 76 210 78,790 0.27% Expenditures PEG Reimbursement - CMTV 40,200 0 0 40,200 0.00% Capital Outlay 31,000 0 2,526 28,474 8.15% Total expenditures 71,200 0 2,526 68,674 3.55% Revenues over (under) expenditures 7,800 76 (2,316) 10,116 Beginning fund balance 54,837 54,837 Ending fund balance 62,637 52,521 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Interfund Transfer 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 3,500 0 9 (3,491) 0.27% Interfund Transfer -in - #001 0 0 0 0 0.00% Grant Reimbursement for Windstorm Cleanup 0 0 0 0 0.00% Subtotal revenues 3,500 0 9 (3,491) 0.27% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (496,500) 0 9 (503,491) Beginning fund balance 7,717 7,717 Ending fund balance (488,783) 7,726 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 DEBT SERVICE FUNDS #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District Interfund Transfer -in - #001 Interfund Transfer -in - #301 Interfund Transfer -in - #302 Total revenues Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget 414,050 0 0 (414,050) 0.00% 399,350 0 0 (399,350) 0.00% 82,000 0 0 (82,000) 0.00% 82,000 0 0 (82,000) 0.00% 977,400 0 0 (977,400) 0.00% Expenditures Debt Service Payments - CenterPlace 414,050 0 0 414,050 0.00% Debt Service Payments - Roads 164,000 0 0 164,000 0.00% Debt Service Payments -'16 LTGO Bond 399,350 0 0 399,350 0.00% Total expenditures 977,400 0 0 977,400 0.00% Revenues over (under) expenditures 0 0 0 (1,954,800) Beginning fund balance 0 0 Ending fund balance 0 0 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 CAPITAL PROJECTS FUNDS Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes 800,000 155,281 348,446 (451,554) 43.56% Investment Interest 7,500 2,564 8,113 613 108.18% Total revenues 807,500 157,845 356,559 (450,941) 44.16% Expenditures Interfund Transfer -out - #204 82,000 0 0 82,000 0.00% Interfund Transfer -out - #303 1,048,852 0 15,381 1,033,471 1.47% Interfund Transfer -out - #311 (pavement presery 685,329 0 0 685,329 0.00% Total expenditures 1,816,181 0 15,381 1,800,800 0.85% Revenues over (under) expenditures (1,008,681) 157,845 341,178 (2,251,740) Beginning fund balance 2,125,374 2,125,374 Ending fund balance 1,116,693 2,466,552 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 800,000 155,281 348,446 (451,554) 43.56% Investment Interest 8,000 3,957 10,936 2,936 136.70% Total revenues 808,000 159,239 359,382 (448,618) 44.48% Expenditures Interfund Transfer -out - #204 82,000 0 0 82,000 0.00% Interfund Transfer -out - #303 1,003,544 0 62,808 940,736 6.26% Interfund Transfer -out - #311 (pavement presery 685,329 0 0 685,329 0.00% Total expenditures 1,770,873 0 62,808 1,708,065 3.55% Revenues over (under) expenditures (962,873) 159,239 296,574 (2,156,683) Beginning fund balance 3,008,424 3,008,424 Ending fund balance 2,045,551 3,304,998 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,919,182 22,834 250,098 (8,669,084) 2.80% Developer Contribution 65,212 0 0 (65,212) 0.00% Transfer -in - #301 1,048,852 0 15,381 (1,033,471) 1.47% Transfer -in - #302 1,003,544 0 62,808 (940,736) 6.26% Transfer -in - #312 115,000 0 0 (115,000) 0.00% Investment Interest 0 75 188 188 0.00% Total revenues 11,151,790 22,909 328,475 (10,823,315) 2.95% Expenditures 123 Mission Ave -Flora to Barker 3,625,716 40,130 130,704 3,495,012 3.60% 141 Sullivan & Euclid PCC 0 3,751 10,962 (10,962) 0.00% 142 Broadway @ Argonne/Mullan 2,250,000 20,065 42,670 2,207,330 1.90% 155 Sullivan Rd W Bridge Replacement 0 0 898 (898) 0.00% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 402,710 2,303 10,145 392,565 2.52% 201 ITS Infill Project Phase 1 (PE Start 2014) 378,172 2,140 3,864 374,308 1.02% 205 Sprague/Barker Intersection Improvement 35,700 0 0 35,700 0.00% 221 McDonald Rd Diet (16th to Mission) 1,000 0 0 1,000 0.00% 222 Citywide Reflective Signal Backplates 17,000 1,184 3,480 13,520 20.47% 239 Bowdish Rd & 12th Ave. Sidewalk 5,000 0 0 5,000 0.00% 247 8th & Carnahan Intersection Improvments 0 56,308 65,483 (65,483) 0.00% 249 Sullivan & Wellesley Intersection 268,000 3,034 11,625 256,375 4.34% 250 9th Ave Sidewalk 2,000 0 0 2,000 0.00% 251 Euclid Ave Reconstruction Project 5,000 509 1,487 3,513 29.75% 258 32nd Ave Sidewalk-SR27 to Evergreen 407,870 2,330 13,902 393,968 3.41 % 259 North Sullivan ITS Project 808,723 14,216 18,545 790,178 2.29% 263 Citywide Signal Backplates 24,526 3,900 68,434 (43,908) 279.03% 264 8th Ave Sidewalk - Dicky to Theirman 458,958 4,030 26,514 432,444 5.78% 265 Wellesley Sidewalk Project 647,665 5,594 14,024 633,641 2.17% 267 Mission SW - Bowdish to Union 60,250 97 201 60,049 0.33% Barker Road Widening 106,500 0 0 106,500 0.00% Coleman Sidewalk 25,000 0 0 25,000 0.00% Argonne Reconstruction - Indiana to Montgomery 512,000 0 0 512,000 0.00% Indiana Bus Stops & Crosswalks 110,000 0 0 110,000 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 11,151,790 159,590 422,939 10,728,851 Revenues over (under) expenditures 0 (136,681) (94,465) (21,552,166) Beginning fund balance 66,692 66,692 Ending fund balance 66,692 (27,773) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 12 3.79% P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 CAPITAL PROJECTS FUNDS - continued Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April ApriI 30 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,693,200 0 0 (1,693,200) 0.00% Interfund Transfer -in - #001 560,000 0 0 (560,000) 0.00% Interfund Transfer -in - #312 (Appleway Trail) 324,100 0 0 (324,100) 0.00% Investment Interest 0 0 183 183 0.00% Total revenues 2,577,300 0 183 (2,577,117) 0.01% Expenditures 227 Appleway Trail - Pines to Evergreen 0 447 994 (994) 0.00% 237 Appleway Trail - Sullivan to Corbin 1,853,300 298,514 338,276 1,515,024 18.25% 268 Appleway Trail - Evergreen to Sullivan 164,000 0 0 164,000 0.00% 270 CenterPlace outdoor venue - Phase I 200,000 13,148 26,339 173,661 13.17% Browns Park lighting and pathway 200,000 0 0 200,000 0.00% Park Signs (Sullivan, Park Rd, Balfour) 24,000 0 0 24,000 0.00% Total expenditures 2,441,300 312,109 365,610 2,075,690 14.98% Revenues over (under) expenditures 136,000 (312,109) (365,427) (4,652,808) Beginning fund balance 126,202 126,202 Ending fund balance 262,202 (239,225) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 5,900 1,014 2,762 (3,138) 46.81% Total revenues 5,900 1,014 2,762 (3,138) 46.81% Expenditures Transfers out - #001 (Lease pymt in excess of bond) Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 5,900 1,014 2,762 (3,138) Beginning fund balance 843,688 843,688 Ending fund balance 849,588 846,450 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. #311 - PAVEMENT PRESERVATION FUND Revenues Interfund Transfers in- #001 962,700 0 0 (962,700) 0.00% Interfund Transfers in- #101 67,342 0 0 (67,342) 0.00% Interfund Transfers in- #301 685,329 0 0 (685,329) 0.00% Interfund Transfers in- #302 685,329 0 0 (685,329) 0.00% Grant Proceeds 2,572,500 0 271,560 (2,300,940) 10.56% Investment Interest 0 6,425 12,346 12,346 0.00% Total revenues 4,973,200 6,425 283,906 (4,689,294) 5.71% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 4,008,600 0 0 4,008,600 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 9,190 37,374 (37,374) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 13,673 25,013 (25,013) 0.00% 253 Mission - Pines to McDonald 0 0 36 (36) 0.00% Total expenditures 4,058,600 Revenues over (under) expenditures Beginning fund balance Ending fund balance 22,863 62,423 914,600 3,362,503 (16,437) 221,483 3,362,503 4,277,103 3,583,986 Page 13 3,996,177 (8,685,471) 1.54% P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Transfers in - #313 Investment Interest Total revenues Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget 1,000,000 0 0 (1,000,000) 0.00% 74,960 0 0 (74,960) 0.00% 16,000 4,633 15,447 (553) 96.55% 1,090,960 4,633 15,447 (1,075,513) 1.42% Expenditures 215 City Hall Construction Project 0 5,383 5,383 (5,383) 0.00% Transfers out - #303 115,000 0 0 115,000 0.00% Transfers out - #309 324,100 0 0 324,100 0.00% Total expenditures 439,100 5,383 5,383 433,717 Revenues over (under) expenditures 651,860 (750) 10,064 (1,509,230) Beginning fund balance 4,427,286 4,427,286 Ending fund balance 5,079,146 4,437,350 #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest 0 1.23% 95 263 263 0.00% Total revenues 0 95 263 263 0.00% Expenditures Capital Outlay - City Hall 0 0 14,856 (14,856) 0.00% Transfers out - #312 74,960 0 0 74,960 0.00% Total expenditures 74,960 0 14,856 60,104 19.82% Revenues over (under) expenditures (74,960) 95 (14,594) (59,841) Beginning fund balance 101,076 101,076 Ending fund balance 26,116 86,482 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Grant Proceeds 1,919,921 0 99,638 (1,820,283) Investment Interest 0 1,351 3,092 3,092 5.19% 0.00% Total revenues 1,919,921 1,351 102,730 Expenditures 143 Barker Rd/BNSF Grade Separation 1,919,921 14,622 27,963 223 Pines Rd Underpass 1,000,000 4,438 8,696 (1,817,191) 5.35% 1,891,958 1.46% 991,304 0.87% Total expenditures 2,919,921 19,060 36,659 Revenues over (under) expenditures (1,000,000) (17,709) 66,071 Beginning fund balance 1,068,803 1,068,803 Ending fund balance 68,803 1,134,874 Page 14 2,883,262 (4,700,453) 1.26% P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget 1,870,000 158,825 171,328 (1,698,672) 7,500 2,772 7,415 (85) 9.16% 98.86% Total Recurring Revenues 1,877,500 161,597 178,743 (1,698,757) 9.52% Expenditures Wages / Benefits / Payroll Taxes 557,157 31,183 142,825 414,332 25.63% Supplies 14,800 650 1,851 12,949 12.51% Services & Charges 1,140,982 4,116 29,185 1,111,797 2.56% Intergovernmental Payments 35,000 0 16,982 18,018 48.52% Vehicle Rentals - #501 12,750 0 0 12,750 0.00% Interfund Transfers -out - #001 13,400 0 0 13,400 0.00% Total Recurring Expenditures 1,774,089 35,950 190,843 Recurring Revenues Over (Under) Recurring Expenditures 103,411 125,647 (12,100) (115,511) 1,583,246 10.76% NONRECURRING ACTIVITY Revenues Grant Proceeds 65,000 4,214 4,214 (60,786) 6.48% Total Nonrecurring Revenues 65,000 4,214 4,214 (60,786) 6.48% Expenditures Capital - various projects 450,000 0 0 450,000 0.00% 166 Pines Rd (SR27) & Grace Ave Int Safety 0 0 5,988 (5,988) 0.00% 193 Effectiveness Study 15,000 0 0 15,000 0.00% 248 Sprague Street Pres- Sullivan to Corbin 0 1,134 3,752 (3,752) 0.00% 264 8th Ave Sidewalk - Dicky to Theirman 0 2,456 6,670 (6,670) 0.00% Watershed Studies 60,000 0 0 60,000 0.00% Total Nonrecurring Expenditures 525,000 3,590 16,410 508,590 3.13% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (460,000) 624 (12,196) 447,804 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (356,589) 126,271 (24,297) 332,292 Beginning working capital 1,985,918 1,985,918 Ending working capital 1,629,329 1,961,621 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 0 (460,000) 0.00% Grant Proceeds 0 0 279,250 279,250 0.00% Investment Interest 0 2,033 5,272 5,272 0.00% Total revenues Expenditures Capital - various projects Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 460,000 2,033 284,522 (175,478) 61.85% 400,000 0 0 400,000 0.00% 400,000 0 0 400,000 0.00% 60,000 1,413,073 2,033 284,522 (575,478) 1,413,073 1,473,073 1,697,595 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Four -Month Period Ended April 30, 2018 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2018 33.33% 2018 Budget Actual Actual through Budget April April 30 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 30,000 0 0 (30,000) 0.00% Interfund vehicle lease -#101 21,250 0 0 (21,250) 0.00% Interfund vehicle lease - #101 (plow replace) 77,929 0 0 (77,929) 0.00% Interfund vehicle lease - #402 12,750 0 0 (12,750) 0.00% Transfer in - #001 (CenterPlace kitchen reserve) 36,600 0 0 (36,600) 0.00% Investment Interest 4,000 1,317 3,589 (411) 89.72% Total revenues Expenditures Small tools and minor equipment Total expenditures 182,529 1,317 3,589 (178,940) 1.97% 20,000 0 0 20,000 0.00% 20,000 0 0 20,000 0.00% Revenues over (under) expenditures 162,529 1,317 3,589 (198,940) Beginning working capital 1,096,283 1,096,283 Ending working capital 1,258,812 1,099,872 #502 - RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0.00% Interfund Transfer - #001 370,000 0 0 (370,000) 0.00% Total revenues Expenditures Auto & Property Insurance Unemployment Claims Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 370,000 0 0 (370,000) 0.00% 370,000 0 345,036 24,964 93.25% 0 4,148 4,148 (4,148) 0.00% 370,000 0 244,261 4,148 349,184 20,816 94.37% 244,261 (4,148) (349,184) 244,261 (104,923) (390,816) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 75,762,925 4,088,653 11,897,372 Per Revenue Status Report 75,762,925 4,088,653 11,897,372 Difference - - - Total of Expenditures for all Funds Per Expenditure Status Report 77,365,593 77,365,593 3,696,670 3,696,670 13,898,745 13,898,745 Total Capital expenditures (included in total expenditures) 21,644,311 533,074 942,185 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Investment Report For the Four -Month Period Ended April 30, 2018 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 123 Civic Facilities Replacement 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 5/14/2018 LGI P" BB CD UMPQUA CD Total Investments $ 51,117, 368.48 $ 3, 032, 725.64 $ 2, 011, 894.91 $ 57, 933, 562.68 2,232,834.43 0.00 0.00 2,232,834.43 (850,000.00) 0.00 0.00 (850,000.00) 71,959.99 0.00 0.00 71,959.99 $ 52,572,162.90 $ 3,032,725.64 $ 2,011,894.91 $ 57,616,783.45 matures: 6/28/2018 11/15/2018 rate: 1.30% 1.50% Balance Earnings Current Period Year to date Budget $ 30,419,319.37 $ 42,260.81 1, 038, 050.37 1,420.87 42,417.41 58.06 1,143,141.93 1,564.72 102,316.01 140.05 148,742.13 203.60 55,658.84 76.18 0.00 0.00 5, 500, 000.00 0.00 0.00 0.00 0.00 0.00 1,873,329.54 2,564.19 2,891,171.99 3,957.39 55,061.83 75.37 0.00 0.00 740, 464.08 1,013.54 4, 694, 218.71 6,425.38 3,384,782.04 4,633.04 69,036.26 94.50 986, 839.63 1,350.77 2,025,043.87 2,771.85 1,485,035.15 2,032.69 962,154.29 1,316.98 0.00 0.00 125,151.87 $ 3,490.95 156.28 4,170.18 705.66 615.79 210.01 0.00 0.00 9.43 0.00 8,113.21 10, 935.68 187.53 182.54 2,761.77 12, 346.23 15, 447.24 262.54 3,092.32 7,414.76 5,272.11 3,588.62 0.00 136, 000.00 6,000.00 0.00 1,500.00 1,000.00 0.00 0.00 0.00 0.00 3,500.00 0.00 7,500.00 8,000.00 0.00 0.00 5,900.00 0.00 16, 000.00 0.00 0.00 7,500.00 0.00 4,000.00 0.00 $ 57,616,783.45 $ 71,959.99 $ 204,114.72 $ 196,900.00 Page 17 Difference P:\Finance\Finance Activity Reports\Council Monthly Reports\2018\2018 04 30.xlsx CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Four -Month Period Ended April 30, 2018 Month Received February March April May June July August September October November December January 2017 2,250,071.29 1, 553, 546.20 1, 567, 402.86 5, 371, 020.35 1,962,909.06 1, 765, 547.51 1, 980, 537.73 2,191, 814.27 2,119, 588.28 2,207,153.00 2,151, 642.69 2,000,238.81 2,086,747.36 2018 2,353,128.35 1,744,900.00 1,757,754.18 5/14/2018 103, 057.06 191, 353.80 190, 351.32 5,855,782.53 484,762.18 23,837,199.06 5,855,782.53 4.58% 12.32% 12.14% 9.03% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.8% tax rate to the agencies is as follows: - State of Washington - City of Spokane Valley - Spokane County - Spokane Public Facilities District - Criminal Justice - Public Safety - Juvenile Jail - Mental Health - Law Enforcement Communications - Spokane Transit Authority 6.50% 0.85% 0.15% 0.10% * 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.70% * 8.80% Indicates voter approved sales taxes 2.30% local tax In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 18 1 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - For the years 2009 through 2018 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2018\sales tax collections 2018.xlsx 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 January 1,484,350 1,491,059 1,460,548 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,992,273 February 1,098,575 963,749 990,157 1,009,389 1,133,347 1,170,640 1,197,323 1,316,682 1,369,740 March 1,068, 811 1,018, 468 1,015, 762 1,067, 733 1,148, 486 1,201,991 1,235, 252 1,378, 300 1,389, 644 2,078,412 1,536,252 1,564,282 5/15/2018 2018 to 2017 Difference ok 86,139 166,512 174,638 4.32% 12.16% 12.57% Collected to date 3,651,736 3,473,276 3,466,467 3,667,009 3,953,102 4,050,518 4,164,874 4,558,207 4,751,657 5,178,946 427,289 8.99% April 1,134,552 1,184,137 1,284,180 1,277,621 1,358,834 1,448,539 1,462,096 1,640,913 1,737,933 0 May 1,098,054 1,102, 523 1,187, 737 1,174, 962 1,320,449 1,400,956 1,373,710 1,566,178 1,564,119 0 June 1,151,772 1,123,907 1,248,218 1,290,976 1,389,802 1,462,558 1,693,461 1,641,642 1,751,936 0 July 1,309,401 1,260,873 1,332,834 1,302,706 1,424,243 1,545,052 1,718,428 1,776,653 1,935,028 0 August 1,212,531 1,211,450 1,279,500 1,299,678 1,465,563 1,575,371 1,684,700 1,746,371 1,877,899 0 September 1,227,813 1,191,558 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 1,946,689 0 October 1,236,493 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 1,898,067 0 November 1,155,647 1,139,058 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 1,768,817 0 December 1,070,245 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 1,856,989 0 Total Collections 14,248,244 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 5,178,946 Budget Estimate 17,860,000 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 Actual over (under) budg (3,611,756) (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 (15,702,954) Total actual collections as a % of total budget 79.78% 97.83% 104.51 % 108.57% 108.77% 102.65% 103.30% 107.61 % 106.23% n/a % change in annual total collected (11.84%) (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% n/a % of budget collected through March 20.45% 24.10% 24.39% 25.81% 25.92% 23.84% 23.63% 24.66% 23.94% 24.80% % of actual total collected through March 25.63% 24.64% 23.34% 23.77% 23.83% 23.23% 22.87% 22.92% 22.53% n/a Chart Reflecting History of Collections through the Month of March 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 1 March 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 Ma rch February January Page 19 ir I CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - Actual for the years 2009 through 2018 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2018\105 hotel motel tax 2018.xlsx 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 January 23,280 22,707 February 23,284 23,417 March 25,272 24,232 Total Collections 4/15/2018 2018 to 2017 Difference 22,212 21,442 24,185 25,425 27,092 31,887 27,210 28,752 1,542 5.67% 22,792 21,549 25,975 26,014 27,111 27,773 26,795 28,878 2,083 7.77% 24,611 25,655 27,739 29,384 32,998 34,330 31,601 31,906 305 0.97% 71,836 70,356 69,616 68,646 77,898 80,823 87,201 93,991 85,606 89,536 3,930 4.59% April 36,254 39,463 38,230 52,130 40,979 48,246 50,455 52,551 52,242 0 May 32,589 34,683 33,791 37,478 40,560 41,123 44,283 50,230 50,112 0 June 40,415 39,935 41,403 43,971 47,850 52,618 56,975 55,060 60,637 0 July 43,950 47,385 49,312 52,819 56,157 61,514 61,809 65,007 69,337 0 August 50,147 54,923 57,452 57,229 63,816 70,384 72,697 73,700 76,972 0 September 50,818 59,419 58,908 64,299 70,794 76,100 74,051 70,305 80,173 0 October 36,784 41,272 39,028 43,699 43,836 45,604 49,880 55,660 56,631 0 November 34,055 34,330 37,339 39,301 42,542 39,600 42,376 46,393 47,090 0 December 27,131 26,777 32,523 30,432 34,238 33,256 41,510 33,478 37,180 0 Total Collections 423,978 448,545 457,603 490,004 518,672 549,267 581,237 596,374 615,980 89,536 Budget Estimate 512,000 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 Actual over (under) budg (88,022) 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 (490,464) Total actual collections as a % of total budget % change in annual total collected % of budget collected through March 82.81% 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% n/a (9.23%) 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% n/a 14.03% 18.51% 14.50% 15.96% 15.90% 15.25% 15.85% 16.21% 14.76% 15.44% % of actual total collected through March 16.94% 15.69% 15.21% 14.01% 15.02% 14.71% 15.00% 15.76% 13.90% n/a Chart Reflecting History of Collections through the Month of March 100,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 March 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 • March • February • January Page 20 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through March Actual for the years 2009 through 2018 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2018\301 and 302 REET for 2018.xlsx 2009 1 2010 1 2011 2012 2013 2014 2015 2016 1 2017 1 2018 January 55,281 February 45,181 March 73,307 Collected to date 59,887 64,122 86,204 64,128 36,443 95,880 46,359 56,115 71,730 56,898 155,226 72,172 61,192 67,049 81,724 96,141 103,508 165,868 104,446 83,583 220,637 153,661 124,514 282,724 239,437 146,892 310,562 173,769 210,213 196,451 174,203 284,296 209,964 365,517 408,667 560,899 696,891 April 81,156 99,507 79,681 86,537 90,377 105,448 236,521 205,654 169,060 0 May 77,464 109,625 124,692 111,627 116,165 198,870 165,748 192,806 202,734 0 June 105,021 105,680 81,579 124,976 139,112 106,676 347,421 284,897 248,768 0 July 122,530 84,834 79,629 101,049 128,921 208,199 217,375 248,899 449,654 0 August 115,830 72,630 129,472 106,517 117,150 172,536 202,525 231,200 472,420 0 September 93,862 75,812 68,020 63,517 174,070 152,323 179,849 178,046 187,348 0 October 113,961 93,256 61,396 238,095 117,806 123,505 128,833 253,038 207,895 0 November 133,265 72,021 74,753 104,886 78,324 172,227 129,870 186,434 229,800 0 December 71,366 38,725 65,077 74,300 75,429 117,682 157,919 164,180 278,995 0 Total distributed by Spokane County 1,088,222 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 696,891 Budget estimate 2,000,000 1,380,000 780,000 875,000 975,000 1,100,000 1,400,000 2,000,000 2,000,000 1,600,000 Actual over (under) budget (911,778) (417,696) 180,751 310,707 346,650 467,429 731,578 353,822 1,007,573 (903,109) Total actual collections as a % of total budget 54.41% 69.73% 123.17% 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% n/a % change in annual total collected (45.23%) (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% 27.77% n/a % of budget collected through March 8.69% 15.23% 25.19% 19.91% 29.16% 19.09% 26.11% 20.43% 28.04% 43.56% % of actual total collected through March 15.97% 21.84% 20.45% 14.69% 21.51% 13.40% 17.15% 17.36% 18.65% n/a Chart Reflecting History of Collections through the Month of March 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 MEM March 5/15/2018 2018 to 2017 Difference 85,776 22,378 27,838 55.82% 17.97% 9.85% 135,992 24.25% 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 • March • February • Ja nua ry Page 21 P:\Finance\Finance Activity Reports\Debt Capacity\2018\debt capacity 2018.xlsx CITY OF SPOKANE VALLEY, WA Debt Capacity 2017 Assessed Value for 2018 Property Taxes 8,634,114,798 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2017 Capacity Utilized 86,341,148 129,511,722 215,852,870 215,852,870 647, 558, 610 0 86,341,148 12,790,000 116,721,722 0 215,852,870 0 215,852,870 12,790,000 634,768,610 0.00% 9.88% 0.00% 0.00% 1.98% 2014 LTGO Bonds 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 12/1/2017 225,000 175,000 185,000 190,000 135,000 125,000 130,000 130,000 360,000 300,000 315,000 320,000 0 0 75,000 150,000 360,000 300,000 390,000 470,000 775,000 520,000 1,295,000 \ 225,000 1,520,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,875,000 865,000 5,740,000 7,050,000 12,790,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 22 1/26/2018 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 12/1/2017 225,000 175,000 185,000 190,000 135,000 125,000 130,000 130,000 360,000 300,000 315,000 320,000 0 0 75,000 150,000 360,000 300,000 390,000 470,000 775,000 520,000 1,295,000 \ 225,000 1,520,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,875,000 865,000 5,740,000 7,050,000 12,790,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 22 1/26/2018 1 P:\Finance\Finance Activity Reports\Tax Revenue \MVFT\2018\motor vehicle fuel tax collections 2018.xlsx CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - March For the years 2009 through 2018 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 January 133,304 161,298 February 155,832 145,869 March 146,264 140,486 154,792 146,353 141,849 159,607 135,208 144,297 146,145 145,998 135,695 152,906 148,118 131,247 152,598 145,455 140,999 163,918 163,037 145,537 150,654 164,807 138,205 162,359 175,936 139,826 5/15/2018 2018 to 2017 Difference 11,705 11,129 1,621 ok 7.77% 6.75% 1.17% Collected to date 435,400 447,653 442,994 439,112 427,838 432,271 439,052 472,492 453,666 478,121 24,455 5.39% April 161,117 161,721 165,019 153,546 156,529 156,269 157,994 167,304 168,000 0 May 156,109 158,119 154,700 144,670 151,595 156,850 156,259 171,829 174,211 0 June 173,954 168,146 158,351 159,827 167,479 161,965 164,872 157,737 174,838 0 July 169,756 164,221 165,398 160,565 155,348 157,805 168,205 177,427 177,019 0 August 179,012 176,869 153,361 164,050 173,983 172,308 186,277 177,567 195,780 0 September 175,965 175,067 173,820 171,651 195,397 173,299 174,505 194,640 184,342 0 October 163,644 164,475 158,889 153,022 133,441 160,539 161,520 166,369 163,780 0 November 167,340 168,477 160,461 162,324 164,303 165,871 181,771 176,178 194,814 0 December 144,376 143,257 124,714 138,223 142,140 141,298 153,338 152,787 154,298 0 Total Collections 1,926,673 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 478,121 Budget Estimate 2,050,000 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 Actual over (under) budg (123,327) 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (8,152) (1,582,979) Total actual collections as a % of total budget 93.98% 101.47% 99.08% 96.91 % 99.95% 100.65% 104.07% 100.05% 99.60% n/a % change in annual total collected (3.45%) 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% n/a % of budget collected through March 21.24% 23.56% 23.63% 23.04% 22.89% 23.16% 23.51% 23.47% 22.14% 23.20% % of actual total collected through March 22.60% 23.22% 23.85% 23.77% 22.90% 23.01% 22.59% 23.46% 22.23% n/a Chart Reflecting History of Collections through the Month of March 600,000 500,000 400,000 300,000 200,000 100,000 0 March 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 ■ March ■ February • January Page 23 i 1 ■ CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - For the years 2009 through 2018 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2018\telephone utility tax collections 2018.xlsx 2009 1 2010 1 2011 2012 1 2013 1 2014 2015 2016 1 2017 1 2018 January 128,354 234,622 February 282,773 266,041 March 230,721 264,175 Collected to date 241,357 230,366 245,539 193,818 261,074 234,113 217,478 216,552 223,884 210,777 205,953 208,206 177,948 212,845 174,738 182,167 173,971 177,209 162,734 163,300 162,536 130,196 164,060 134,292 5/15/2018 2018 to 2017 Difference (32,538) (19.99%) 760 0.47% (28,244) (17.38%) 641,848 764,838 717,262 689,005 657,914 624,936 565,531 533,347 488,570 428,548 (60,022) (12.29%) April 275,775 254,984 238,561 229,565 214,618 206,038 214,431 171,770 157,285 0 May 242,115 255,056 236,985 227,469 129,270 210,010 187,856 174,512 161,506 0 June 239,334 251,880 239,013 234,542 293,668 210,289 187,412 170,450 156,023 0 July 269,631 250,593 244,191 226,118 213,078 205,651 190,984 174,405 157,502 0 August 260,408 246,261 349,669 228,789 211,929 205,645 185,172 171,909 150,644 0 September 249,380 240,111 241,476 227,042 210,602 199,193 183,351 170,476 155,977 0 October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 166,784 153,075 0 November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 166,823 151,208 0 December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 168,832 161,115 0 Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 428,548 Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 Actual over (under) budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) (1,471,452) Total actual collections as a % of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% n/a % change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) n/a % of budget collected through March 25.67% 27.32% 23.91% 22.97% 22.69% 22.72% 22.05% 22.79% 24.43% 22.56% % of actual total collected through March 21.01% 25.61% 24.06% 25.19% 25.67% 25.39% 25.05% 25.77% 25.81% n/a Chart Reflecting History of Collections through the Month of March 900,000 800,000 700,000 March 600,000 500,000 400,000 300,000 200,000 100,000 0 i 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 • March • February • January Page 24