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2018, 07-10 Regular Meeting AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday,July 10, 2018 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Mike Graef,United Methodist Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE,BOARD,LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium,please state your name and city residence for the record and limit remarks to three minutes. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of claim vouchers on April 24,2018 Request for Council Action Form,Total: $1,959,725.72 b.Approval of Payroll for Pay Period Ending June 30,2018: $477,455.88 c.Approval of Resolution 18-005,in Support of SRTC to join AWC Trust ADMINISTRATIVE REPORT 2. CenterPlace West Lawn Update—Mike Stone NEW BUSINESS: 3.Motion Consideration: Economic Analysis of Tourism Venues& Events—Chelsie Taylor [public comment] 4. Proposed Resolution 18-004,Master Truck Schedule—Bill Helbig [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium,please state your name and city residence for the record and limit remarks to three minutes. Council Agenda 07-10-18 Formal Format Meeting Page 1 of 2 ADMINISTRATIVE REPORTS: 5. Telephone Utility Tax—Chelsie Taylor 6. TIB Grant Applications—Adam Jackson, Colin Quinn-Hurst 7. SVMC 2.75 (public records)Update—Erik Lamb 8.Euclid Ave Preservation(Sullivan to Flora)—Gloria Mantz,Robert Lochmiller 9.Advance Agenda—Mayor Higgins CITY MANAGER COMMENTS 10.Executive Session: Review the Performance of a Public Employee [RCW 42.30.110(1)(g)] ADJOURNMENT General Meeting Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2"-1 and 41 Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting) are generally held the 1St 3r1 and 5t1i Tuesdays. Study Session formats DO NOT have time allocated for general public comments; but if action items are included,comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical,hearing,or other impairments,please contact the City Clerk at(509)921-1000 as soon as possible so that arrangements may be made. Council Agenda 07-10-18 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 10, 2018 Department Director Approval: 1� Check all that apply: consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 06/28/2018 44971-44976 $10,129.69 06/28/2018 44977 $950.00 06/28/2018 44978 $7.29 07/02/2018 44979-45011;4619019 (-44994) $1,943,091.74 07/05/2018 7708-7746 $5,547.00 GRAND TOTAL: $1,959,725.72 Explanation of Fund Numbers found on Voucher Lists #00I - General Fund Other Funds 001,011.000.511. City Council 101—Street Fund 001.013.000.513. City Manager 103—Paths &Trails 001.013.015.515. Legal 105—Hotel/Motel Tax 001.016.000. Public Safety 106—Solid Waste 001.018.013.513. Deputy City Manager 120 -CenterPlace Operating Reserve 001.018.014.514. Finance 121—Service Level Stabilization Reserve 001.018.016.518. Human Resources 122—Winter Weather Reserve 001.032.000. Public Works 204—Debt Service 001.058.050.558. CED -Administration 301 —REET 1 Capital Projects 001.058.051.558. CED--Economic Development 302—REET 2 Capital Projects 001.058.055.558. CED—Development Services-Engineering 303 —Street Capital Projects 001.058.056.558. CED—Development Services-Planning 309—Parks Capital Grants 001.058.057.558 CED—Building 310—Civic Bldg Capital Projects 001.076.000.576. Parks&Rec—Administration 311 —Pavement Preservation 001.076.300.576. Parks&Rec-Maintenance 312—Capital Reserve 001.076301.571. Parks&Rec-Recreation 314—Railroad Grade Separation Projects 001.076.302.576. Parks&Rec-Aquatics 402—Stonnwater Management 001.076.304.575. Parks&Rec- Senior Center 403 —Aquifer Protection Area 001.076.305.571. Parks&Rec-CenterPlace 501 —Equipment Rental &Replacement 001.090.000.511. General Gov't- Council related 502—Risk Management 001.090.000.514. General Gov't-Finance related 001.090.000.517. General Gov't-Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't-Other Services 001.090.000.540. General Gov't-Transportation 001.090.000.550. General Gov't-Natural &Economic 001.090.000.560. General Gov't-Social Services 001.090.000.594. General Gov't-Capital Outlay 001.090.000.595. General Gov't-Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 06/28/2018 2:23:12PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44971 6/28/2018 001606 BANNER BANK 8557 June 2018 001.011.000.511 ASSOCIATION OF WA CITIES 2,000.00 8557 June 2018 001.011.000.511 WING MORALE 10.00 8557 June 2018 001.011.000.511 ASSOCIATION OF WA CITIES 400.00 8557 June 2018 001.011.000.511 GREATER SPOKANE VALLEY CHAP 75.00 Total : 2,485.00 44972 6/28/2018 001606 BANNER BANK 6368 June 2018 101.042.000.542 BACKHOE TIRES 1,906.00 6368 June 2018 101.043.000.542 AMAZON.COM 72.44 6368 June 2018 101.043.000.542 WESTECH RIGGING SUPPLY 229.95 6368 June 2018 001.040.041.543 BEST BUY 21.75 6368 June 2018 101.042.000.542 EVENT DYNAMICS 500.00 6368 June 2018 001.040.041.558 AMERICAN WATER RESOURCES A 179.00 Total : 2,909.14 44973 6/28/2018 001606 BANNER BANK 8573 June 2018 001.018.016.518 ROSAUERS 25.95 8573 June 2018 001.018.016.518 CRAIGSLIST.ORG 25.00 8573 June 2018 001.018.016.518 CRAIGSLIST.ORG 25.00 8573 June 2018 001.018.016.518 BOXWOOD TECHNOLOGY 295.00 8573 June 2018 001.040.041.543 TRANSOFT SOLUTIONS AUTOTUR 810,00 8573 June 2018 402.402.000.531 AUTO RAIN 432.41 Total : 1,613.36 44974 6/28/2018 001606 BANNER BANK 5214 June 2018 001.040.042.558 ALASKAAIRLINES 325.40 5214 June 2018 001.013.000.513 SHERATON NORFOLK WATERSIDE 731.62 Total : 1,057.02 44975 6/28/2018 001606 BANNER BANK 8599 June 2018 001.076.301.571 CREDIT: HILTON HOTELS -11.24 8599 June 2018 001.076.000.576 NRPA HOUSING 244.53 8599 June 2018 001.076,000.576 NRPA 640.00 8599 June 2018 001.076.304.575 AED SUPERSTORE 103.80 8599 June 2018 001.076.305.575 JOHNSTONE SUPPLY 227.77 Total : 1,204.86 44976 6/28/2018 001606 BANNER BANK 9713 June 2018 001.040.043.558 INTERNATIONAL CODE COUNCIL II 115.00 9713 June 2018 001.040.043.558 AMERICAN PLANNING ASSOCIAT1C 310.00 Page: 1 vchlist Voucher List Page: 2 -0612812018 2:23:12PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44976 6/28/2018 001606 BANNER BANK (Continued) 9713 June 2018 001.040.043.558 AMERICAN PLANNING ASSOCIATIC 310.00 9713 June 2018 001.033.000.518 WASHINGTON AIR REPS 149.14 9713 June 2018 001.040.043.558 CREDIT:WAYFAIR -387.24 9713 June 2018 001.033.000.518 SPOKANE HARDWARE SUPPLY 121.59 9713 June 2018 001.040.043.558 BUNDLE BANDS INDUSTRIES 94.98 9713 June 2018 001.040.043.558 DULUTH TRADING COMPANY 146.84 Total : 860.31 6 Vouchers for bank code : apbank Bank total : 10,129.69 6 Vouchers in this report Total vouchers : 10,129.69 [,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered, or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane ValIey, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 2 vchlist Voucher List Page: 3 .4- 06128/2018 2:57:56PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44977 6/28/2018 006723 CITY OF LIBERTY LAKE SEPAAPPEAL 001.040.043.558 SEPAAPPEAL FEE 950.00 Total : 950.00 I Vouchers for bank code : apbank Bank total : 950.00 I Vouchers in this report Total vouchers : 950.00 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the Iabor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: .1 g' vchiist Voucher List Page: ,.—t---- 06/28/2018 3:43:40PM Spokane Valley • Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44978 6128/2018 001606 BANNER BANK 8573 June 2018 001.040.041.543 INTERNATIONAL TRANSACTION FE 7.29 Total : 7.29 1 Vouchers for bank code : apbank Bank total : 7.29 1 Vouchers in this report Total vouchers : 7.29 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered, or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley, and that 0Iauthorized to authenticate d certify said claim. —??;-c- Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: ...--t---- vchlist Voucher List Page: —i- 07102/2018 2:56:34PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44979 7/212018 004278 ARCHITECTS WEST INC 9717 001.090.000.513 PROFESSIONAL SVCS-CITY HALL 1,299.90 Total : 1,299.90 44980 7/2/2018 002973 BEBOUT, BOB EXPENSES 001.040.043.558 EXPENSE REIMBURSEMENT 29,90 Total : 29.90 44981 7/2/2018 000168 BLACK BOX NETWORK SVC SPO-182970 001.090.000.518 1T SUPPORT 975.94 SPO-183163 001.090.000.518 IT SUPPORT 118.59 Total : 1,094.53 44982 7/2/2018 000918 BLUE RIBBON LINEN SUPPLY INC REFUND DUE 001.076.305.575 REFUND OF DUPLICATE CREDIT B 14.97 Total : 14.97 44983 7/2/2018 000322 CENTURYLINK JUNE 2018 001.090.000.518 CITY HALL PHONES 250.39 JUNE 2018 001,076.000.576 2018 PHONE SVCS:ACCT 509214-1 537.95 Total : 788.34 44984 7/2/2018 001888 COMCAST June 18-Jul 17 2018 001.090.000.518 INTERNET CITY HALL 106,17 Total : 106.17 44985 7/2/2018 004437 COMMUNITYATTRIBUTES INC 2297 001,040.042.558 BROWNS PARK ECONOMIC IMPAC 1,863.12 Total : 1,863.12 44986 7/2/2018 002604 DELL FINANCIAL SERVICES LLC 79538188 001.090.000.548 COMPUTER LEASE: 001-8922117-0 1,050.24 79553463 001.090.000.548 COMPUTER LEASE: 001-8922117-0 862.93 Total : 1,913.17 44987 7/2/2018 002236 DEPT OF COMMERCE AUGUST 2018 001.040.042.558 ECONOMIC DEVELOPMENT COUR 950.00 Total : 950.00 44988 7/2/2018 003274 EXCHANGE PUBLISHING LLC 494929 001.013.000.513 LEGAL PUBLICATION 89.27 494930 001.013.000.513 LEGAL PUBLICATION 11.85 494931 001.040.043.558 LEGAL PUBLICATION 79.00 494932 001.040.043.558 LEGAL PUBLICATION 81.37 Total : 261.49 44989 7/2/2018 001447 FREE PRESS PUBLISHING INC 48763 001.013.000.513 LEGAL PUBLICATION 99.45 Page: rte-- <"'r -- vchlist Voucher List Page: ` 07/02/2018 2:56:34PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44989 7/2/2018 001447 FREE PRESS PUBLISHING INC (Continued) 48764 001.013.000.513 LEGAL PUBLICATION 25.00 48765 001.040.043.558 LEGAL PUBLICATION 92.65 48766 001.040.043.558 LEGAL PUBLICATION 93.50 Total : 310.60 44990 7/2/2018 002975 FREEDOM SALES AND SUPPLY LLC 2018458 001.090.000.518 FIRSTAID SUPPLIES 22.20 Total : 22.20 44991 7/2/2018 000002 H& H BUSINESS SYSTEMS INC. AR 73332 001.011.000.511 CM COPIER COSTS-CITY COUNC -102.01 AR75013 001.013.000.513 COPIER COSTS: OPS/ADMIN 112.39 AR76259 001.018.014.514 COPIER COSTS-IT 15.72 • AR76260 001.018.016.518 COPIER COSTS-HR 75.32 AR76261 001.013.015.515 COPIER COSTS-LEGAL 101.00 AR77325 001.040.043.558 COPIER COSTS-PERMIT CTR 247.50 AR77424 001.011.000.511 COPIER COSTS-CITY COUNCIVC 49.47 Total : 499.39 44992 7/2/2018 006683 HIGEL, BILL BLD-2018-1715 001.040.043.322 PERMIT REFUND: BLD-2018-1715 51.25 Total : 51.25 44993 7/2/2018 004632 LEVEL 3 COMMUNICATIONS 71166412 001.076.305.575 TELECOM SERVICES 1,352.28 Total : 1,352.28 44994 V047/2/2018 000053 MODERN OFFICE EQUIPMENT 126816 001.090.000.518 COPIER SERVICE V°° 712.59 /A Correct' Vendrir 153976683001 001.090.000.518 SMALL TOOLS/MINOR EQUIP 40.4 Total : 753.05 44995 7/2/2018 000652 OFFICE DEPOT INC. 156421260001 001.018.014.514 OFFICE SUPPLIES: FINANCE 12.02 Total : 12.02 44996 7/2/2018 000307 OFFICE OF THE STATE TREASURER MAY 2018 001.016.000.589 STATE REMITTANCE 29,020.88 Total : 29,020.88 44997 7/2/2018 003431 PIN CENTER,THE 0618086 001.011.000.511 LAPEL PINS 1000 1,425.00 Total : 1,425.00 44998 7/2/2018 001089 POE ASPHALT PAVING INC. 45737 101.223.40.00 2018 STREET MAINTENANCE 10,123.33 Page: - vchlist Voucher List Page: 3--- 07/02/2018 2:56:34PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 44998 7/2/2018 001089 POE ASPHALT PAVING INC. (Continued) 45738 101.042.000.542 2018 STREET MAINTENANCE 70,965.52 45739 101.042.000.542 2018 STREET MAINTENANCE 144,513.54 Total : 225,602.39 44999 7/2/2018 000031 ROYAL BUSINESS SYSTEMS IN84295 001.040.043.558 JUNE 2018 COPIER COSTS 1,532.73 Total : 1,532.73 45000 7/2/2018 000661 SPECIALTY HOME PRODUCTS BLD-2018-1770 001.040.043.341 PERMIT REFUND: BLD-2018-1770 161.69 Total : 161.69 45001 7/2/2018 000308 SPOKANE CO PROSECUTING ATTY MAY 2018 001.016.000.589 CRIME VICTIMS COMENSATION RE 455.35 Total : 455.35 45002 7/2/2018 000001 SPOKANE CO TREASURER 51504346 001.016.000.523 JUNE 2018 HOUSING 134,244.81 Total : 134,244.81 45003 7/2/2018 000324 SPOKANE CO WATER DIST#3 June 2018#2 402.402.000.531 WATER CHARGES FOR JUNE 2018 1,068.61 Total : 1,068.61 45004 7/2/2018 001992 SPOKANE HOTEL MOTELASSOC 1721 001.076.305.575 REISSUE 2018 ALLIED PARTNER D 350.00 Total : 350.00 45005 7/2/2018 000065 STAPLES ADVANTAGE 3380240374 001.040.043.558 OFFICE SUPPLIES: COMM. DEV. 62.63 3380240377 001.090.000.519 KITCHEN SUPPLIES 129.73 Total : 192.36 45006 7/2/2018 000419 SUMMIT LAW GROUP PLLC 93278 001.018.016.518 PROFESSIONAL SERVICES 610.00 Total : 610.00 45007 7/2/2018 006422 SUPPLYWORKS 442777546 001.033.000.518 SUPPLIES: JANITORIAL CITY HALL 87.39 Total : 87.39 45008 7/2/2018 002092 THOMPSON, CHRIS EXPENSES 001.040.043.558 EXPENSE REIMBURSEMENT 13.46 Total : 13.46 45009 7/2/2018 000087 VERIZON WIRELESS 9809317804 001.040.043.558 JUNE 2018 VERIZON CELL PHONE 2,022.71 Page: ,3—J vch list Voucher List Page: -4' 07/02/2018 2:56:34PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 45009 7/2/2018 000087 000087 VERIZON WIRELESS (Continued) Total : 2,022.71 45010 7/2/2018 002651 WOODARD,ARNE EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 221.78 Total : 221.78 45011 7/2/2018 001885 ZAYO GROUP LLC JUNE 2018 001.090.000.518 INTERNET SERVICE 234.25 Total : 234.25 4619019 6/29/2018 000001 SPOKANE CO TREASURER 9290201338 001.134.51.16 LE CONTRACT BILLING JUNE 2018 1,535,279.00 Total : 1,535,279.00 34 Vouchers for bank code : apbank Bank total : 1,943,844.79 34 Vouchers in this report Total vouchers : 1,943,844.79 i/q q/ word '73 Q5 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page. - 07/05/2018 8:16:08AM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7708 7/5/2018 004002 ARC OF SPOKANE,THE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME, 76.00 Total : 76.00 7709 7/5/2018 006697 BARNETT,TYE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SULLIVAN PAR 75.00 Total : 75.00 7710 7/5/2018 006707 BARNHART, KIRA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 7711 7/5/2018 006726 BEHM, ROB PARKS REFUND 001.237.10.99 DEPOSIT REFUND-FIRESIDE LOU 210.00 Total : 210.00 7712 715/2018 006720 BIRDTAIL, THAD PARKS REFUND 001.237.10.99 DEPOSIT REFUND-TERRACE VIE' 75.00 Total : 75.00 7713 7/5/2018 006724 BOOTS, OLIYA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00 Total : 500.00 7714 7/5/2018 006693 BUIE, KIM PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 7715 715/2018 006689 BURTENSHAW, BRIANNA PARKS REFUND 001.237.10.99 DEPOSIT REFUND-DISCOVERY P 75.00 Total : 75.00 7716 7/512018 006717 CARLSEN, HANNA PARKS REFUND 001.237.1099 DEPOSIT REFUND: MIRABEAU ME 300.00 Total : 300.00 7717 7/5/2018 006703 CARSON, CHAD PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 7718 7/5/2018 006718 COLEMAN, CHRISTINE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEd 75.00 Total : 75.00 7719 7/512018 006581 COMUNIDAD CRISTIANA DE SPOKANE PARKS REFUND 001237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 7720 7/5/2018 006705 DENSON, BECKY PARKS REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSIC 75.00 Page: 1---- !U vchlist Voucher List Page: 07/05/2018 8:16:08AM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7720 7/5/2018 006705 006705 DENSON, BECKY (Continued) Total : 75.00 7721 7/5/2018 006092 DEPAULO, REBECCA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 7722 7/5/2018 006687 ELKAY MANUFACTURING PARKS REFUND 001.237.10.99 DEPOSIT REFUND: BROWNS PARIS 75.00 Total : 75.00 7723 7/5/2018 005282 GENESIS CHURCH PARKS REFUND 001237.10.99 DEPOSIT REFUND: BROWNS PARI. 75.00 Total : 75.00 7724 7/5/2018 004341 GRAND CANYON UNIVERSITY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: VALLEY MISSIC 75.00 Total : 75.00 7725 7/5/2018 006728 GREATER SPOKANE VALLEY ROTARY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU MEQ 75.00 Total : 75.00 7726 7/5/2018 006721 GULLETT, MICHELE PARKS REFUND 001.237.10.99 DEPOSIT REFUND:TERRACE VIEV 75.00 Total : 75.00 7727 7/5/2018 006700 HAMLIN, MICHELLE PARKS REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSIC 75.00 Total : 75.00 7728 7/5/2018 006702 HAMMER, ROSS PARKS REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSIC 75.00 Total : 75.00 7729 7/5/2018 006719 HARPER, DORRIS PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME1 75.00 Total : 75.00 7730 7/5/2018 001552 HASSLE CAR CLUB PARKS REFUND 001.237.10.99 DEPOSIT REFUND: SULLIVAN PARI 75.00 Total : 75.00 7731 7/5/2018 006691 HENDERSON, RICHARD PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 7732 7/5/2018 006692 HOPKINS, LIANNA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 7733 7/5/2018 006722 HUGHES, KAITLEN PARKS REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSIC 75.00 Page: -2r vehlist Voucher List Page:/ 07/05/2018 8:16:08AM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7733 7/5/2018 006722 006722 HUGHES, KAITLEN (Continued) Total : 75.00 7734 7/5/2018 006690 IAKOPO,TEUILA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY PL 75.00 Total : 75.00 7735 7/5/2018 006725 JAMES, AVERY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 500.00 Total : 500.00 7736 7/5/2018 006714 JANNOT,JODY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 7737 7/5/2018 006709 KELLY, MICHELLE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY P1 75.00 Total : 75.00 7738 7/5/2018 006704 MANLEY, MATHEA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 159.00 Total : 159.00 7739 7/5/2018 006713 MARTE, KARISSA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 7740 7/5/2018 006688 MCKINLEY, MILEY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: BROWNS PARE 75.00 Total : 75.00 7741 7/5/2018 001811 MOORE, LIBBY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: DISCOVERY Pl. 75.00 Total : 75.00 7742 7/5/2018 006711 NOBLE, PAMELA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: EDGECLIFF PA 75.00 Total : 75.00 7743 7/5/2018 006056 OLSON,ANDY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 300.00 Total : 300.00 7744 7/5/2018 006701 POWELL, SEAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSIC 75.00 Total : 75.00 7745 7/5/2018 006695 RENNER, KRISTINE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 75.00 Total : 75.00 7746 7/5/2018 006712 RICH,TAMMY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Page: -3r %cA vch list Voucher List Page: rs� 07/05/2018 8:16:08AM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 51 Vouchers in this report Total vouchers : 5,547.00 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered, or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 10, 2018 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending June 30, 2018 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 288,417.54 $ 5,475.00 $ 293,892.54 Benefits: $ 172,477.10 $ 11,086.24 $ 183,563.34 Total payroll $ 460,894.64 $ 16,561.24 $ 477,455.88 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 3, 2018 Department Director Approval: Check all that apply: ® consent ❑ old business [' new business [' public hearing [' information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Resolution 18-005, sponsoring the Spokane Regional Transportation Council for membership in the Association of Washington Cities Benefit Trust. GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: July 3, 2018 Admin Report BACKGROUND: The City has been contacted by the Spokane Regional Transportation Council (SRTC) asking to be sponsored to become a member of the Association of Washington Cities (AWC) Benefit Trust. The AWC Benefit Trust is a member only organization serving as a third- party administrator providing employee health care and related benefits to city organizations and special interest districts in Washington state. Although cities are eligible to become members of the Trust, special service districts, such as SRTC, are required to be sponsored by a member city. OPTIONS: Approve Resolution 18-005 as written. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 18-005, sponsoring the Spokane Regional Transportation Council for membership in the Association of Washington Cities Benefit Trust, BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: John Whitehead, HR Manager ATTACHMENTS: Resolution 18-005 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 18-005 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SPONSORING THE SPOKANE REGIONAL TRANSPORTATON COUNCIL FOR MEMBERSHIP IN THE ASSOCIATION OF WASHINGTON CITIES EMPLOYEE BENEFIT TRUST,AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley is a member of the Spokane Regional Transportation Council(SRTC),which was created by interlocal agreement pursuant to chapter 39.34 RCW,and which is a non-city,quasi-municipal entity pursuant to Washington law; and WHEREAS,the City is a member of the Association of Washington Cities (AWC), including its Membership Benefit Trust(the Trust),which provides various benefits to the City's employees; and WHEREAS,the SRTC would like to participate in the Trust program as a quasi-municipal entity; and WHEREAS, the Trust requires that a city member of the Trust act as a sponsor for a non-city entity's request for membership before the non-city entity may participate in the Trust programs for the benefit of its eligible members. NOW THEREFORE,be it resolved by the City Council of the City of Spokane Valley, Spokane County,Washington,as follows: Section 1. Sponsorship of Spokane Regional Transportation Council. The City of Spokane Valley hereby sponsors Spokane Regional Transportation Council to join the Association of Washington Cities Employee Benefit Trust program as non-city member, and requests that SRTC be allowed membership with the Trust. Section 2. Effective Date. This Resolution shall be effective upon adoption. Approved this day of July,2018. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge,City Clerk L.R.Higgins,Mayor Approved as to form: Office of the City Attorney Resolution 18-005 Sponsorship of SRTC for AWC Employee Benefit Trust Membership Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 10, 2018 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing [' information ® admin. Report [' pending legislation [' executive session AGENDA ITEM TITLE: CenterPlace West Lawn Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: The adopted 2018 budget included funding for Phase 1 of the West Lawn Master Plan at the CenterPlace Regional Event Center. On December 12, 2017 the CenterPlace West Lawn Master Plan was approved. BACKGROUND: CenterPlace Regional Event Center opened in September of 2005. Since that time, the usage of the event center as well as the west lawn has dramatically increased. More and more groups are utilizing the beautiful outdoor setting as a venue for their events. Valleyfest has utilized this space for the past 10 years. New community events are springing up that have taken advantage of all that CenterPlace and the west lawn has to offer. In 2017 the initial CRAVE and Oktoberfest events were held at CenterPlace and on the west lawn. While this space has generated a great deal of excitement, there are improvements that could be made to make this an outstanding community venue as well as a civic asset. Last fall, staff provided several presentations outlining the development of a master plan for the west lawn that would provide new development and expansion of the west lawn area as a way to add new community events and draw visitors to our City. The master plan was approved by the City Council December 12, 2017. Since that time staff has been working with Michael Terrell, Landscape Architect to design and implement Phase 1 of the master plan in anticipation of this year's events. Special thanks to Shane Arlt and his crews for providing the rough grading and drainage work prior to the project going out to bid. The purpose of this presentation is to report to Council and the Community the results of the Phase 1 west lawn improvements. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: Master Plan Phase 1 funding of $200,000 is included in the 2018 Adopted Budget. STAFF CONTACT: Michael D. Stone, CPRP, Director of Parks and Recreation ATTACHMENTS: PowerPoint Presentation Spokane~ CE_ LACE CENTERPLACE WEST LAWN AND NORTH MEADOW UPDATE CenterPlace West Lawn and North Meadow Master Plan Goal: Provide flexible, accessible outdoor spaces that increase support for existing events while increasing the type and number of potential events. Objective I : Identify infrastructure necessary to support large and small events including events that have not been identified. Objective 2: Identify opportunities to phase implementation that will minimize disruption of events. Objective 3: Enhance accessible circulation for users of all abilities and to support setting up / taking down events. Objective 4: Increase the aesthetic appeal of CenterPlace for outdoor events and community gatherings. CenterPlace West Lawn a tr g ,,,s and North Meadow Key Issues , ./ ,,, ,f ro„ t. Electrical power for events ;(i ' .� Accessibilityfor events like weddings 1 Storage and set up of event chairs and other support equipment Restrooms Water ,, Wedding couples like the grass area ,..: -e Circulation from West Lawn to CenterPlace Patio 0m Hardscape and area for tents _ = Fencing Master Plan LEGEND: cE r 4'1" I . CenterPlace 2. Existing Event Patio Iii 3. CenterPlace Plaza A IP ® 4. Performance /WeddingVenue 5. Event Space / Lawn Seating 6. Landscape Screening 7. New Turn Around 4:14 8. Restroom / Support Building 9. Storage Building . _.:© 10. Open Lawn For Events ` � . 9I I . Plaza Gateway , A . i I2 Vendor n xl . Ve o Tents ( 0' 0') e, 40 - - 13. Fence vhi '''L _ 14. New Path to O eh 15. North Meadow r : } . 16. 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' , , woo7.I 't :, I!1 =i f Di ..rte" ,q,-,---.„ CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 10, 2018 Department Director Approval: Check all that apply: [' consent ❑ old business ® new business [' public hearing [' information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Motion Consideration: Economic Analysis of Tourism Related Venues and Events GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: • March 8, 2016, Council heard a report from Community Attributes, Inc. (CAI) on the Retail Improvement Study, as well as the Tourism Enhancement Study. • August 16, 2016, Council authorized staff to move forward with the analysis of six potential tourism enhancement projects. • November 30, 2016, Council and staff attended a special Council meeting to hear about and discuss the CSL Feasibility Study, the purpose of which was to consider a potential sports complex on land located near the HUB facility, and for potential major enhancements to Spokane County's existing Plante's Ferry Sports Facility. • December 20, 2016, Council heard a report from CAI on an update to the Tourism Enhancement Study, including analysis of the six projects approved by Council as well as the Plante's Ferry expansion and the HUB Complex. • Also, Council heard at the November 17, 2017 council meeting that staff was having CAI perform an analysis on expanding the outdoor venue at CenterPlace in addition to the other projects in the Tourism Enhancement Study. • February 13, 2018 and May 29, 2018, Council heard administrative reports on this topic. BACKGROUND: In the attachments to this report staff have prepared an analysis of the economic impact of ten potential tourism enhancement projects. Our analysis is based upon four separate consultant prepared documents: • the CAI report titled Spokane Valley Tourism Analysis — Phase II Project Profiles dated March 2017, • the CSL Feasibility Study from November 2016, • the CAI report titled CenterPlace Expansion Economic Impact Assessment dated April 2018, and • a recently completed draft report from CAI that analyzes the economic impact of future improvements to Browns Park. In the analysis, the top box computes the amount that the City would have to borrow to actually construct the amenity: • The line titled "Mid-Range Capital Costs is the mid-point of the estimated cost of construction provided in either the CSL or CAI studies. It is important to understand that the actual capital costs may be higher or lower than that used in the estimates in the summary. • The funding also assumes that Spokane County is contributing $5,861,000 towards Plante's Ferry and $2,500,000 towards the HUB Complex as a result of a levy lift. It is unknown if this would actually occur and as a result a second attachment shows the analysis of these two projects if the County does not make these contributions. Staff have Page 1 of 3 also assumed the use of all of the proceeds collected to date of the 1.3% lodging tax accounted for in our Hotel/Motel Tax — Tourism Facilities Fund #104. The City imposed this tax at the request of the Lodging Tax Advisory Committee effective July 1, 2015, and the proceeds of this tax are to be used solely for capital expenditures for acquiring, constructing, making improvements to other capital related expenditures for large sporting venues or venues for tourism-related facilities that generate overnight guests at lodging facilities. The balance of this fund at the end of 2018 is estimated at $1,826,732. • For the CenterPlace Expansion project and the Browns Park Improvements project, capital costs are reduced by $200,000 which reflects General Fund money being used toward these projects in the 2018 Budget. • The remaining capital costs would be financed by borrowing money which would be facilitated through an LTGO bond issue. Staff calculated the estimated bond payments based upon the following assumptions: o Annual interest rate of 4.5%. o Bonds repaid over 30 years for all projects except the HUB Complex where we estimate bonds would be repaid over an average of 20 years (in reality the bond issue related to construction of the ball fields would be repaid over the estimated useful life of the fields of 10 years and structures would be financed over 30 years). o Bond issuance costs of 2% of the net proceeds needed. o The 1.3% lodging tax accounted for in Fund #104 could provide up to $377,000 annually for the bond payment, based on current revenue projections for this tax. The second box on the summary shows the estimated annual revenues and expenditures for each of the projects, including: • Annual operating revenues as estimated by either CAI or CSL. • City staff's calculation of estimated increases in sales taxes collected by Spokane Valley that result from the project. The estimated increase in sales tax collections is calculated by multiplying the City's 0.85% sales tax rate by the estimated visitor spending in the City, as estimated by CAI or CSL. • Annual operating expenditures as estimated by CAI or CSL. • The estimated annual bond repayment necessary as a result of borrowing money to construct the facility. • The annual gain or loss (net impact on cash) of the project is listed in bold and double underlined near the middle of the page. The third box on the summary lists a few additional economic impacts of the projects. Included here is: • The estimated visitor spending in the City as provided by either the CAI or CSL studies. • City staff's calculation of increases to sales tax collections. • CAI and CSL's estimated number of jobs created in the City. • The capital costs of the project per job created. It is anticipated by staff that most of the jobs created by these projects would be at minimum wage and part-time in nature. Staff also evaluated existing vacant properties both within the city limits and in the existing Urban Growth Areas adjacent to the city limits. The analysis looked at vacant parcels or combinations of vacant parcels that would be similar in size to the proposed HUB Sports Complex which recommended a complex with a minimum of 12 softball fields sized between 48 to 72 acres. The review showed that parcel combinations of that size exist mainly in the Industrial zones. A large Mixed Use zoned property exists east of the CenterPlace Regional Event Center but we know that the current owners are not interested in developing a sports complex at this location. Page 2 of 3 Only two suitable properties exist within the UGA. These have both been discussed for some time and are located on the corner of SR 27 and 32nd Avenue south of the South Pines Cemetery and at 19615 E Sprague, (the Spokane Gun Club). A map of the evaluated properties is included as an attachment. OPTIONS: Approve limiting future discussions of this topic to two or three of the ten venues or events included in the above studies. RECOMMENDED ACTION OR MOTION: I move to approve that Council limits future discussions of this topic to the following venues or events: BUDGET/FINANCIAL IMPACTS: The Hotel/Motel Tax — Tourism Facilities Fund #104 is estimated to have ending fund balance of$1,826,732 at the end of 2018 (Fund #104 ending fund balance in the 2018 Budget of$1,576,732 plus a transfer in of$250,000 from the Hotel/Motel Tax Fund #105 as was approved by Council on January 9, 2017). Revenues in that fund are currently estimated at$377,000 annually which would finance approximately$6,020,501 in bond proceeds. STAFF CONTACT: Chelsie Taylor, Finance Director and Mark Calhoun, City Manager ATTACHMENTS: • Analysis of Potential Tourism Enhancements • Analysis of Potential Tourism Enhancements for Plante's Ferry and HUB Complex assuming no contributions from Spokane County • Property Map Page 3 of 3 CITY OF SPOKANE VALLEY,WA I 5/22/2018 Analysis of Potential Tourism Enhancements Administrative Report May 29,2018 Council Meeting I_Trails and Special Whitewater Arts& Balfour Plante's HUB Browns CenterPlace Artsw Events') &Parkw Entertainment') Fairgrounds) Park 1' Ferry") Complex") Park Imp.3) Expansionw Capital Costs Mid-Range Capital Costs $ 3,600,000 $ - $ 2,350,000 $ 3,825,000 $ 8,400,000 $ 6,400,000 $ 5,861,000 $ 27,880,000 $ 2,500,000 $ 2,014,967 Less: Spokane County contributions $ - $ - $ - $ - $ - $ - $ (5,861,000) $ (2,500,000) $ - $ - Estimated Fund#104 @ 12/31/18 $ (1,826,732) $ - $ (1,826,732) $ (1,826,732) $ (1,826,732) $ (1,826,732) $ - $ (1,826,732) $ (1,826,732) $ (1,814,967) Other City funding source $ - $ - $ - $ - $ - $ - $ - $ - $ (200,000) $ (200,000) Remaining capital cost to finance $ 1,773,268 $ - $ 523,268 $ 1,998,268 $ 6,573,268 $ 4,573,268 $ - $ 23,553,268 $ 473,268 $ - LTGO bond payment $ 111,041 $ - $ 32,767 $ 125,130 $ 411,614 $ 286,375 $ - $ 1,846,898 $ 29,636 $ - -30-year bond @ 4.5%,issue costs @ 2% (except HUB which is a 20-year bond) -1.3%lodging tax may provide up to $377,000 annually for the payment Analysis of Annual Activity Annual revenues -Operating revenues $ - $ - $ - $ 342,500 $ 460,800 $ - $ 1,469,890 $ 1,277,901 $ 2,000 $ 79,250 -Estimated increase in sales tax collections $ 21,862 $ 12,580 $ 21,565 $ 12,665 $ 27,115 $ - $ 35,514 $ 34,103 $ 1,489 $ 29,427 $ 21,862 $ 12,580 $ 21,565 $ 355,165 $ 487,915 $ - $ 1,505,404 $ 1,312,004 $ 3,489 $ 108,677 Annual expenses -Operating expenses $ 8,500 $ 60,000 $ 180,000 $ 341,000 $ 305,000 $ - $ 1,750,352 $ 1,428,683 $ 2,000 $ 27,000 -Bond payment $ 111,041 $ - $ 32,767 $ 125,130 $ 411,614 $ 286,375 $ - $ 1,846,898 $ 29,636 $ - $ 119,541 $ 60,000 $ 212,767 $ 466,130 $ 716,614 $ 286,375 $ 1,750,352 $ 3,275,581 $ 31,636 $ 27,000 Annnual gain(loss)on activities $ (97,679) $ (47,420) $ (191,203) $ (110,965) $ (228,699) $ (286,375) $ (244,948) $ (1,963,577) $ (28,147) $ 81,677 Analysis of Other Economic Impacts Estimated visitor spending in the City $ 2,572,000 $ 1,480,000 $ 2,537,000 $ 1,490,000 $ 3,190,000 $ - $ 4,178,110 $ 4,012,116 $ 175,200 $ 3,462,000 -Corresponding increase in sales tax $ 21,862 $ 12,580 $ 21,565 $ 12,665 $ 27,115 $ - $ 35,514 $ 34,103 $ 1,489 $ 29,427 Number of jobs created 32 27 31 20 43 - 83 86 3 62 -Capital cost per job created $ 112,500 $ - $ 75,806 $ 191,250 $ 195,349 n/a $ 70,614 $ 324,186 $ 833,333 $ 32,499 -The majority of jobs created are assumed by staff to be part-time,minimum wage jobs (1) Values for capital costs,operating revenues,operating expenses,estimated visitory spending in the City,and number of jobs created was taken directly from the CAI report. (2) Values for capital costs,operating revenues,operating expenses,estimated visitory spending in the City,and number of jobs created was taken directly from the CSL report. (3) Values for operating revenues,operating expenses,estimated visitory spending in the City,and number of jobs created was taken directly from the CAI report.The report is still in draft form,and is therefore subject to change.Capital costs are those estimated by staff to complete the Browns Park Master Plan as of May 22,2018. (4) Values for capital costs,operating revenues,operating expenses,estimated visitory spending in the City,and number of jobs created was taken directly from the CAI report dated April 6,2018. CITY OF SPOKANE VALLEY,WA I 5/22/2018 Analysis of Potential Tourism Enhancements-Plante's Ferry&HUB Complex Without Spokane County Capital Contributions Administrative Report May 29,2018 Council Meeting Trails and Special Whitewater Arts& Balfour Plante's HUB Browns CenterPlace Artsw Events" &Parke EntertainmentW Fairgroundsw Parkes _ Ferry«_ Complex(2) Park Imp.3f Expansion Capital Costs Mid-Range Capital Costs $ 5,861,000 $ 27,880,000 Less: Spokane County contributions - Estimated Fund#104 @ 12/31/18 $ (1,826,732) $ (1,826,732) Other City funding source $ - $ - Remaining capital cost to finance $ 4,034,268 $ 26,053,268 LTGO bond payment $ 252,623 $ 2,042,932 -30-year bond @ 4.5%,issue costs @ 2% (except HUB which is a 20-year bond) -1.3%lodging tax may provide up to $377,000 annually for the payment Analysis of Annual Activity Annual revenues -Operating revenues $ 1,469,890 $ 1,277,901 -Estimated increase in sales tax collections $ 35,514 $ 34,103 $ 1,505,404 $ 1,312,004 Annual expenses -Operating expenses $ 1,750,352 $ 1,428,683 -Bond payment $ 252,623 $ 2,042,932 $ 2,002,975 $ 3,471,615 Annnual loss on activities $ (497,571) $ (2,159,611) Analysis of Other Economic Impacts Estimated visitor spending in the City $ 4,178,110 $ 4,012,116 -Corresponding increase in sales tax $ 35,514 $ 34,103 Number of jobs created 83 86 -Capital cost per job created $ 70,614 $ 324,186 -The majority of jobs created are assumed by staff to be part-time,minimum wage jobs (1) Values for capital costs,operating revenues,operating expenses,estimated visitory spending in the City,and number of jobs created was taken directly from the CAI report. (2) Values for capital costs,operating revenues,operating expenses,estimated visitory spending in the City,and number of jobs created was taken directly from the CSL report. (3) Values for operating revenues,operating expenses,estimated visitory spending in the City,and number of jobs created was taken directly from the CAI report.The report is still in draft form,and is therefore subject to change.Capital costs are those estimated by staff to complete the Browns Park Master Plan as of May 22,2018. (4) Values for capital costs,operating revenues,operating expenses,estimated visitory spending in the City,and number of jobs created was taken directly from the CAI report dated April 6,2018. j_ A',, tz.. -- I:A rte'x 4 ' r I MONACO 132.06 0acresC -o -- l 104 \ ''''''1,,,, ' rb:;, ',-:,,V,-. 1 .,' .,ez' '''t,.. -.':,,, -, .'• . - ,,, . . .-.: . , , ,_.._. $ WASH STATE D ill; ATURAL RESC r :'' * " f?� + ETTER,JAMES F - _ r 81 s 305.2 acres a r , HIGH-EST LLC it•- • 4; j ; / 103.64 acres • -'` --+`- ,1 -IL-I--111L- CENTENN AL-ROPERTIES,INC - - SPOKANE,CITY OF 43 '4 acres 1 77.19 acres INLAND EMPIRE PAPER i '_,0110110F•1101- 41 �, CO B JA�'� ' 101.68 acres 'F: LL .34 acres SPOKANE,CI , crrita i TY OF r-- a 159.31lacr-6 .. i '' _i WASH STATE DEPT NATURAL RESC SPOKANE,aTYF 100.18 acres _ - I CITY OF SPOKAN VA L -` 114.18 acres =•. C'1�D • ENT CORPORATION • —/la 54.2 acres 65.36 acres /`J J ; CENTENNIAL PROPERTIES ING. 4 83.79 acres HUB Softball Complex • i. (proposed) rt!PAW r a - SPOF ANE GUN CLUB r___________1 * ..._ „_..._____ _. LIAM AU ! CI4PPERTIES LLCi I 8 c s --. - aibi iks ,„ -10110.11W NIIIIEIMMMIiwr.i - y.; roe "' „, r CENTRAL VA q-EY--CH DIST#356 58 5Atti.,.• l 4',6%4 - SPOKANE COUNTY • _ICAC LUTHERAN GOOD SAM / TP64.55 acres 118.74 acres •.7/ i kililliir--- . . �- BROADMOOR ESTATES SPO HOMEOWNERS ASSOC i 135.36 acres v, ' CENTRAL VALLEY FAIRMOUNT MEMORIAL ASSOCIATION f SCH DIST#356 . 76.7 acresi. l ---1 SPOKANE COUNTY WHITETAIL RIDGE,LLC j i ` f - 56.91 acres 71.92 acres BLACK REALTY,INC -. -�� 1 85.07 acres Legend r-- i Parcel>50 ac-Viable i:=Other Cities =Steep Slope 30%or Greater MI Multiple Family __I Parcel>50 ac-Not Viable OSpokane Valley =Flood Areas Mixed Use OSpokane ValleyUGA Neighborhood Commercial *Hotel Comp Plan Designation r Cooridor Mixed Use Parks&Open Space l _ Industrial Regional Commercial — — BERRY WILI"AM Industrial Mixed Use Single Family 5a, N 0 2,400 4,800 7,200 9,600 12,000 A TA• - - - Feet CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: 7/10/2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Resolution 18-004 Repealing and Replacing A Master "No Trucks" Schedule GOVERNING LEGISLATION: • Spokane Valley Municipal Code (SVMC) 9.30.030(C) • Washington Administrative Code (WAC) 308-330-265(17), adopted by the City through SVMC Chapter 9.05 • Spokane Valley Resolution 12-013 PREVIOUS COUNCIL ACTION TAKEN: • 2012, 12-11: Council Approved Resolution 12-013 • 2018, 06-19: Admin Report on 22nd Avenue Traffic BACKGROUND: The City Council, through approval of Resolution 12-013, established areas and roadways within the city where commercial trucks are prohibited. The areas and roadways have been identified by the City's Senior Traffic Engineer pursuant to SVMC 9.030.030(C), WAC 308-330-265(17) and traffic and engineering investigations. The purpose of Resolution 18-004 is to modify the schedule to add an area located in the southeast portion of the City in and around the Ridgemont Estates subdivision to the "No Trucks" schedule. The general description, as provided for in the schedule, is the area bounded by South Timberlane Drive, South Vera Crest Drive, and South Steen Road. A map showing all proposed truck restriction areas within the City is presented in the attachment. The City's Senior Traffic Engineer, after conducting engineering and traffic investigations of the proposed added area, has determined that the roadways are not suitable for continued truck traffic. The pavement condition is such that truck traffic will continue to degrade the overall pavement condition, which is currently failing due to age, drainage concerns, and existing traffic. The Ridgemont Estates is an area under evaluation as part of the City's on-going Pavement Management Program. OPTIONS: (1) Move to approve Resolution 18-004 as drafted; (2) Request revisions to Resolution 18-004; (3) Take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 12-013 repealing and replacing Resolution 12-013, the Master "No Trucks" and "Local Delivery Only" Schedule. BUDGET/FINANCIAL IMPACTS: Approximately $500 will be expended for placing new signs. STAFF CONTACT: Bill Helbig, City Engineer ATTACHMENTS: Resolution 18-004, Amending the Master "No Trucks" Schedule Map — Posted No Trucks DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 18-004 A RESOLUTION OF THE CITY OF SPOKANE VALLEY,SPOKANE COUNTY, WASHINGTON,REPEALING AND REPLACING RESOLUTION 12-013,ADOPTING A MASTER"NO TRUCKS"AND "LOCAL DELIVERY ONLY" SCHEDULE PURSUANT TO SPOKANE VALLEY MUNICIPAL CODE SECTION 9.30.030(C),AND OTHER MATTERS RELATING THERETO. WHEREAS, the City Council adopted Spokane Valley Municipal Code (SVMC) 9.30.030(C) to require that the location of signs in the City depicting that"No Trucks" and"Local Delivery Only"be set forth in a Master"No Trucks"and"Local Delivery Only" Schedule; and WHEREAS,the City shall henceforth use a resolution to establish or modify where "No Trucks" and"Local Delivery Only" signs shall be placed in the City; and WHEREAS, the City Senior Traffic Engineer shall conduct an engineering and traffic investigation pursuant to Washington Administrative Code 308-330-265(17), adopted by the City through SVMC chapter 9.05, for all proposed changes to the Master "No Trucks" and "Local Delivery Only" Schedule, which shall be reasonable and safe, and in the interest of the health, safety and welfare of the citizens of this City. NOW THEREFORE,be it resolved by the City Council of the City of Spokane Valley, Spokane County,Washington,as follows: Section 1. Adoption of the Master "No Trucks" and "Local Delivery Only" Schedule. The Master"No Trucks" and"Local Delivery Only" Schedule, as set forth below,is adopted. Section 2. Repeal. To the extent that any previous actions to establish"No Trucks"or"Local Delivery Only" signs are inconsistent with those set forth herein,they are repealed specifically including Resolution 12-013. Section 3. Effective Date. This Resolution shall be effective upon adoption. Approved this day of July,2018. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge,City Clerk L.R.Higgins,Mayor Approved as to form: Office of the City Attorney Resolution 18-004 Master"No Trucks"and"Local Delivery Only"Schedule Page 1 of 2 DRAFT MASTER "NO TRUCKS" SCHEDULE The following road sections located in the City of Spokane Valley shall be restricted to truck travel as set forth in Spokane Valley Municipal Code 9.30.030 by placement of a "No Trucks" sign, which may be posted in conjunction with a"Local Delivery Only" sign. Road Segment(s) Zone Limits Location Jackson Avenue Montgomery Drive to Wilbur Road S.19,T25N.,R.44E.W.M. Wilbur Road Jackson Avenue to Montgomery Drive S.19,T25N.,R.44E.W.M. Grace Avenue Bowdish Road to SR-27 S.9,T25N.,R.44 E.W.M Buckeye Avenue Bowdish Road to SR-27 S.9,T25N.,R.44 E.W.M Lily Road SR-290 to Montgomery Drive S.12,T25N.,R.43 E.W.M. Girard Road SR-290 to Montgomery Drive S.12,T25N.,R.43 E.W.M. Bowman Road SR-290 to Montgomery Drive S.12,T25N.,R.43 E.W.M. Montgomery Drive Lily Road to Park Road S.12,T25N.,R.43 E.W.M. Area bordered by Park Road, SR-290, Argonne Road, and I-90 S.7,T25N.,R.44 E.W.M. Vista Road Broadway Avenue to Mission Avenue S.18,T25N.,R.44 E.W.M. Mission Avenue Vista Road to Marguerite Road S.18,T25N.,R.44 E.W.M. Maxwell Avenue Wilbur Road to SR-27 S.16,T25N.,R.44 E.W.M Wilbur Road Maxwell Avenue to Mission Avenue S.16,T25N.,R.44 E.W.M Bradley Road SR-290 to Marietta Avenue S.12,T25N.,R.43 E.W.M. Dora Road SR-290 to Mansfield Avenue S.12,T25N.,R.43 E.W.M. Coleman Road SR-290 to Utah Avenue S.12,T25N.,R.43 E.W.M. Park Road Addition Subdivision south of Mission Avenue, S.13,T25N.,R.43 E.W.M. west of Park Road, and north of I-90 Clinton Road Sprague Avenue to Main Avenue S.15,T25N.,R.44 E.W.M. Main Avenue McDonald Road to Clinton Road S.15,T25N.,R.44 E.W.M. Wellesley Avenue City limits to Evergreen Road S.3,T25N.,R.44 E.W.M. Area bounded by S. Timberlane Drive, S.Vera Crest Drive, and S. S.25,T25N.,R.44 E.W.M. Steen Road. Resolution 18-004 Master"No Trucks"and"Local Delivery Only"Schedule Page 2 of 2 r MELLESLEY AI£ „, ___/ 161611risrall PlallotilHop-,---- 111111111111011IP umlime. ....111111111111read I / . 4 lira .4, II AYRABEAD FT(WY. it MUM / 11111161110 i co/P� yyGANA AVE. 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IIII :""11111141111 1111111111p1 4 �I m,VI I 1 IN - \ muldNivArim LEGEND �II D RIP" Sr- - NO TRUCK ZONE 0 101 glor —1 U P r I-90 EXIT NUMBER CD filL III.' 11 11111111/111141r lk Date ae0namn Drawn By: MP Date: nnz/zoos City of Spokane Valley SPOKANE VALLEY PROJECT No. — SHEET s/z�/zola ADDED RIDGEMONT ESTATES Designed By: RPB Date: a/s/zms Department of Public Works <m of SCALE 11707 E. Sprague Ave. Suite 106 Spokane City of Spokane Valley HORIZONTAL: 1 A a.eoo SPOKANE LLE-, WA. 99206 jvalley POSTED NO TRUCKS 1 of 1 VERTICAL: N/A (509) 921-1000 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 10, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Telephone Utility Tax Audit GOVERNING LEGISLATION: RCW 35A.82.055, RCW 35A.82.060, RCW 35.21.870, SVMC 3.70 PREVIOUS COUNCIL ACTION TAKEN: 2008, 07-01: Admin report: telephone utility tax options discussion 2008, 07-22: First Reading telephone tax ordinance 08-014 2008, 08-12 Second Reading telephone tax ordinance 08-014 BACKGROUND: In August 2008, the City passed Ordinance 08-014 establishing a telephone utility tax to be collected from all telephone businesses within the City at a rate equal to six percent of the total gross income from such business in the City. The telephone utility tax is assessed on both landline and cell phone services (SVMC 3.70.010); however, the data portion of cell phone service is not included in the taxable gross revenues. The telephone utility tax is collected, reported, and remitted to the City monthly. All net revenues generated through taxation of telephone business are designated for use exclusively in the Street O&M Fund #101 (SVMC 3.70.140). The telephone utility tax generated $3.05 million during 2009 in its first year of implementation. However, between 2009 and 2017, the City has seen an annual average decrease of 5.18% in telephone utility tax collections (see attachment). In 2017, the City collected $176,403 or 8.52% less in telephone utility taxes than it did during 2016. Through May 30, 2018, the City has collected $47,193 or 7.31% less than in the same period in 2017. Telephone Utility Tax Collections 3,500 rtes 3,054 2,986 3,000 �--�� 2,981 _c 2,735 2,563 2,500 2,461 2,257 2,069 2,000 1,893 1,500 1,000 500 0 2009 2010 2011 2012 2013 2014 2015 201" 2017 Page 1 of 2 2009 2010 2011 2012 2013 2014 2015 2016 2017 Annual Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 $Decrease (68,337) (5,173) (245,496) (172,785) (101,622) (203,877) (187,875) (176,403) %Decrease (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) In 2016, the City contracted Tax Recovery Services, LLC (TRS) to conduct an audit of providers that engage in telephone business and pay the telephone utility tax to the City. The audit was intended to assess whether providers are accurately remitting all taxes owed to the City, and whether an underpayment of taxes was a reason for the decline in tax revenue over the years. The fees paid to TRS for the audit were on a contingent basis out of amounts recovered from the telephone providers at a rate of 25% of revenues and penalties collected. TRS requested information on the top ten companies that the City collects the telephone utility tax from and audited three of these companies. The audits were conducted for activity from 2012 going forward. All three audits have been completed, and the City has received payments totaling $398,865. This amount is comprised of recovered tax revenue plus interest and penalties. Per the terms of the contract, the City paid $99,716 or 25% of the amount recovered to TRS, leaving the City with $299,149. Information provided by TRS throughout the audits indicated that some of the major causes of unpaid taxes occurred in cases where the telephone business provider did not remit tax on late fees paid by the customers and due to an incorrect allocation method among taxing jurisdictions for prepaid phone cards which did not have a fixed location for customer's principal service address. Corrections have been made by the companies included in the audit and future tax payments are expected to be based on the revised tax calculations. The amount of recovered revenue, especially when allocated over the period of the audits, does not appear to be a driving factor in the revenue declines the City has seen. OPTIONS: Discussion only. RECOMMENDED ACTION OR MOTION: None at this time. Discussion only. BUDGET/FINANCIAL IMPACTS: The 2018 Budget was adopted with a revenue estimate of $1.9 million. Preliminary estimates for collections are $1.7 million for the 2019 Budget. This represents an overall reduction of nearly $1.2 million in revenues since the tax's inception in 2009. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Telephone Utility Tax Collections for the Years 2009 through 2017 Page 2 of 2 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2017\telephone utility tax collections 2017-December.xlsx CITY OF SPOKANE VALLEY,WA 2/12/2018 Telephone Utility Tax Collections- December For the years 2009 through 2017 2017 to 2016 Difference 2009 2010 I 2011 2012 I 2013 2014 I 2015 2016 I 2017 $ % January 128,354 234,622 241,357 193,818 217,478 210,777 177,948 182,167 162,734 (19,433) (10.67%) February 282,773 266,041 230,366 261,074 216,552 205,953 212,845 173,971 163,300 (10,671) (6.13%) March 230,721 264,175 245,539 234,113 223,884 208,206 174,738 177,209 162,536 (14,673) (8.28%) April 275,775 254,984 238,561 229,565 214,618 206,038 214,431 171,770 157,285 (14,485) (8.43%) May 242,115 255,056 236,985 227,469 129,270 210,010 187,856 174,512 161,506 (13,006) (7.45%) June 239,334 251,880 239,013 234,542 293,668 210,289 187,412 170,450 156,023 (14,427) (8.46%) July 269,631 250,593 244,191 226,118 213,078 205,651 190,984 174,405 157,502 (16,903) (9.69%) August 260,408 246,261 349,669 228,789 211,929 205,645 185,172 171,909 150,644 (21,265) (12.37%) September 249,380 240,111 241,476 227,042 210,602 199,193 183,351 170,476 155,977 (14,499) (8.51%) October 252,388 238,500 237,111 225,735 205,559 183,767 183,739 166,784 153,075 (13,709) (8.22%) November 254,819 247,848 240,246 225,319 212,947 213,454 175,235 166,823 151,208 (15,615) (9.36%) December 368,775 236,065 236,449 221,883 213,097 202,077 183,472 168,832 161,115 (7,717) (4.57%) Total Collections 3,054,473 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 (176,403) (8.52%) Budget Estimate 2,500,000 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 Actual over(under)budg 554,473 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) Total actual collections as a%of total budget 122.18% 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% %change in annual total collected n/a (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) Chart Reflecting History of Collections through the Month of December 3,500,000 - December •December 3,000,000 •November •October 2,500,000 September •August 2,000,000 •July 1,500,000 •JuneMMM-M •May 1,000,000 •April •March 500,000 •February 0 •January 2009 2010 2011 2012 2013 2014 2015 2016 2017 Page 26 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 10, 2018 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing [' information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Transportation Improvement Board Grant Opportunities GOVERNING LEGISLATION: RCW 35/7.010: Six Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: • February 28, 2017 —Adoption of Resolution 17-006 amending the adopted 2017 TIP to include University Road (16th to 24" and also 24" to Dishman-Mica) • July 25, 2017 — City Council approval for staff to apply for project funding from TIB, including University Road Preservation project • March 27, 2018 — City Council approval for staff to apply for project funding from SRTC, including Sprague & Barker Intersection Improvement Project • June 5, 2018 —Adoption of Resolution 18-003 adopting the 2019-2024 Six-Year Transportation Improvement Plan (TIP) BACKGROUND: On June 1, 2018, the Washington State TIB issued a Call for Projects for the UAP (Urban Arterial Program) and SP (Sidewalk Program). The UAP makes approximately $72M available statewide and Spokane Valley is eligible to apply for funds from the Northeast Region's allocation of $8.0M. The SP makes approximately $5M available statewide and Spokane Valley is eligible to apply for funds from the East Region's allocation of $1.1M. TIB requires a minimum 20% match for any awarded grant funds. Staff has reviewed the grant scoring criterion and compared it to the City's 2019-2024 TIP, Comprehensive Plan, pavement condition analysis, accident hot spots, Safe Routes to School network, and other elements of the City's transportation network. Staff anticipates that the proposed projects will score well and have a high potential to receive funding. Table 1. Proposed TIB Projects Project Name Total Estimated Grant Request (%) Estimated City Cost Match (%) Urban Arterial Program (UAP) 1. University Road — 16th to Dishman Mica (CN Only) $3,125,000 $1,875,000 (60%) $1,250,000 (40%)* 2. Sprague & Barker Intersection Improvement $1,600,000 $1,280,000 (80%) $320,000 (20%) Sidewalk Program (SP) 3. Adams Road from 16th to 23rd $508,000 $406,400 (80%) $101,600 (20%) * Matching at 40% maximizes TIB scoring potential, lowers the TIB-funded amount to TIB's typical award range, and reduces the direct cost impact to the City when compared to self-funding the project. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Staff requests council consensus to proceed with the proposed projects. This item will be brought to Council for a motion consideration at the July 24, 2018 Council meeting. BUDGET/FINANCIAL IMPACTS: None at this time. STAFF CONTACT: Adam Jackson, P.E. — Engineer— Planning & Grants Colin Quinn-Hurst, AICP—Sr. Transportation Planner Mike Basinger, AICP — Economic Development Manager ATTACHMENTS: Presentation Potential Grant Opportunity Transportation Improvement Board _________ -___,,,,,.\\ tiingtorist.„ .44.: 6 10.4.Thipip;i.., y 1 Ik$ k a .00 i July 10, 2018 SCITY Adam Jackson, Engineer - Planning & Grants N7alley® Colin Quinn-Hurst, Sr. Transportation Planner Economic Development Division WHAT IS TIB? Transportation Improvement Board Independent state agency created by the Legislature Distributes and manages street construction and maintenance grants to 320 cities and urban counties Funds are generated by three cents of the statewide gas tax 2 2018 TIB FUNDING ' V1PO� IW�R(�PO t9Qm W�AaTt19m:k1�afi, �im-�V._ �� a tYB�mDsE MaNrsaNWecGnnma. ssa aghMin 9m . + b AnP ES t-__ ftIX a.� � , hic. man066aehr. argre a oe Pa°' Or ktow *`Applications due by August 17, 2018 Fv � FuC Pr ye n9vml � f;g.S-29$1n68)1 Agate:SPOALEY Pmjt' IZ4'. A8MeR prove ticx 20% Minimum Match Required � Trnspo don'mFLOE7 GH � aUrban Arterial Program (UAP) CSFON�ntl&�t\� �� SeeA2MnanwM2ki0pEdwu9w0apYTotal program funds $72 million City-eligible funds $8.0 million F.e � t -9paaawwenaem Typical Award Value $1-2 million r a�Bwa �(3 )58asaYmewoenGn_ _ Executive D regcr Sidewalk Program s�� tl� kearayfar Na Total program funds $5.0 million pis. City-eligible funds $1.1 million -n....,,,,,.. t nn Typical Award Value $400k-600k RECOMMENDED PROJECTS Sprague & Barker �t „ •-:,� Intersection Improvement mgt Leggin LI - • �JPt,ves Dt v `s.� • TrenI Ave w p +y `, *° (41 ,is ,,mo�ww __ E MansfFeldAve tz -'EG IE '` P84FwY E190FnY1 �}F 'Y u� E 1 9d Fw 4,� / / 7'4 ■ E Sprague Ave E Sprague Ave E4thAve E4th Ave University Road ,. E sthAve E Preservation ••g. * .1. VII il .1. .;':' :'-.711111"' A'.;1PNIIIk_, . 6, :$...: . < 32,1, * ,011 ■ • -i7 • rco 6..11.. Adams Road Sidewalk University Road Preservation Project (UAP) TIB Funding Request: $ 1,875,000 (CN Only) , ----,---- -----2mY,----rok -,, • ;: .. City Match : $ 1,250,000 (40%) 4--'t • Project Scope: Pavement preservation project including ADA : '--P.-- - - ----,,,----_,/ -- \ - , ramp upgrades, and traffic signal upgrades at 16th, 32nd, & , / ....1 iri--- -:'--- Dishman-Mica intersections. V -- ,-"P -1 7 Project Limits: 16th Avenue to Dishman-Mica Road A . . ) Fund Source Amount % Comments TIB Request $ 1,875,000 60% - I i i ......i. City $ 1,250,000 40%* - El Other - - Potential Fund 311 1...... 1 - 1 . Legend Total $ 3,125,000 100% ! I 17.. - i ! •--. * Matching at 40% maximizes TIB scoring potential, lowers the TIB- I — I • ,. funded amount to TIB's typical award range, and reduces the direct . .,... , cost impact to the City when compared to self-funding the project. 5 Sprague & Barker Intersection Improvement ( UAP) TIB Funding Request: $ 1,280,000 (All Phases) City Match : $320,000 (20%) 111111111t : - A{ Project Scope: Intersection capacity improvements (signal or , ` ; j =� ' ' a k roundabout) with consideration to WSDOT proposed improvements ' " y* 'I rt at the Barker/I-90 interchange. Fund Source Amount % Comments ` TIB Request $ 1,280,000 80% May be funded by SRTC m z City $ 320,000 20% - `4e Other - - City Safety Program «wi4 Total $ 1,600,000 100% p` u II ;;F 8 !d. 6 Adams Road Sidewalk Project (SP .„,,, Tor A .t . .... TIB Funding Request: $406,400 (All Phases) `` y,. City Match : $ 101,600 (20%) I,' � _ _ Project Scope: Provide 6-foot adjacent sidewalk along the east side of Adams Road. Upgrade ADA curb ramps and stormwater structures as necessary. Project Limits: 16th Avenue to 22nd Avenue , `k Fund Source Amount % Comments ,.W m TIB Request $ 406,400 80% - .,,_ City $ 101,600 20% - p i ,.� ,,,..e Other - - - nr °,.z, _ a o unend v..rr uaJ Total $ 508,000 100% �.. U.... u. exr F' 1-- m OF S d• ! d 1 Mi Safe Routes to School 7 QUESTIONS? ,, 40t.�o�gto. ....,.._ , toi• zi.o 0 6 ori°F3 Mir°46 8 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 10, 2018 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing [' information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Administrative report— SVMC 2.75 (public records) amendments. GOVERNING LEGISLATION: Chapter 42.56 RCW; chapter 44-14 WAC; chapter 2.75 SVMC. PREVIOUS COUNCIL ACTION TAKEN: Council heard an administrative report on July 25, 2017 regarding substantial State Legislative amendments to allow fees for an expanded number of electronic records. Chapter 2.75 SVMC was last updated in 2010. BACKGROUND: Pursuant to chapter 42.56 RCW (the "Public Records Act"), the City has a duty to maintain and provide public records upon request from the public. The Public Records Act requires the City to adopt published rules outlining how the City will meet its obligations under the Public Records Act to provide public records. The City has done so through the adoption of chapter 2.75 SVMC. Chapter 2.75 SVMC generally tracks the specific requirements of the Public Records Act and further specifies that the City Clerk is the City's designated public records officer. During the 2017 Legislative Session, the State Legislature adopted substantial changes to chapter 42.56 RCW (the Public Records Act) to allow a variety of fees for a wide range of forms of electronic records. Further, in the eight years since chapter 2.75 SVMC was last updated, a number of other legislative changes and court decisions have occurred affecting the requirements for the City to meet its obligations under the Public Records Act. In April, 2018, the Attorney General's office updated the model rules for the Public Records Act. These rules are not mandatory, but incorporate the changes and provide guidance to agencies on best practices for responding to records requests. Accordingly, staff are proposing several changes to chapter 2.75 SVMC in order to match the changes that have occurred legislatively,judicially, and in the model rules. The changes generally include (1) changes to allow more flexibility in how the City responds, including when the City may close requests and what form records must be produced, (2) updates to allow the City to collect the fees allowable under the law due to the amendments in 2017, (3) updates to meet other requirements that have been imposed periodically, including but not limited to incorporating requirements for certain training, and allowing for denial of "bot" requests, and (4) minor grammatical and punctuation changes to update the SVMC. Note that all changes are consistent with State law. OPTIONS: Consensus to proceed with first reading at a future Council meeting; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to proceed with first reading at a future Council meeting. Page 1of2 BUDGET/FINANCIAL IMPACTS: City has established fees for providing public records as set forth in Resolution No. 17-019. The proposed changes are in conformance with the fee schedule and will not further impact the City's budget. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Chris Bainbridge, City Clerk. ATTACHMENTS: Proposed amendments to chapter 2.75 SVMC. Page 2 of 2 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 18- AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON AMENDING CHAPTER 2.75 OF THE SPOKANE VALLEY MUNICIPAL CODE PERTAINING TO PUBLIC RECORDS,AND OTHER MATTERS RELATED THERETO. WHEREAS, chapter 42.56 RCW, the Public Records Act, sets forth requirements for cities to respond to public records requests; and WHEREAS, to meet its public records request requirements pursuant to chapter 42.56 RCW, the City has adopted chapter 2.75 of the Spokane Valley Municipal Code (SVMC); and WHEREAS, in 2017, the Legislature amended portions of chapter 42.56 RCW relating to how cities respond to and document requests in relation to accessing public records; and WHEREAS, in 2018, the Washington Attorney General's Office adopted updated model rules relating to public records,set forth in chapter 44-14 WAC;and WHEREAS,the City has determined that chapter 2.75 SVMC requires updates in order to remain consistent with chapter 42.56 RCW,to incorporate appropriate aspects of the new model rules set forth in chapter 44-14 WAC, and to update certain factual information such as the contact information;and WHEREAS,pursuant to RCW 42.56.570(4),the City has consulted the updated model rules. NOW,THEREFORE,the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to amend chapter 2.75 SVMC relating to requests for public records. Section 2. Amendment. Chapter 2.75 SVMC is hereby amended as follows: 2.75.010 Authority and purpose—Compliance with Public Records Act,Chapter 42.56 RCW. A. RCW 42.56.070(1)requires each city to make available for inspection and copying nonexempt public records,as such term is defined in chapter 42.56 RCW(the"Act"),in accordance with published rules. The Act defines "public record" to include any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by the city regardless of physical form or characteristics. RCW 42.56.070(2)requires each city to set forth for informational purposes every law, in addition to the Public Records Act, that exempts or prohibits the disclosure of public records held by that city. B. The purpose of this chapter 2.75 SVMC is to establish the procedures the City will follow in order to provide full access to public records as required by the Act. This chapter 2.75 SVMCese rules _provides information to persons wishing to request access to public records of the City, and establish processes for requestors and City staff that are designed to best assist members of the public in obtaining such access. C. The purpose of the Public Records Act is to provide the public full access to information concerning the conduct of government, mindful of individuals' privacy rights and the desirability of the efficient administration of government. _The Act and this chapter 2.75 SVMC will bcare interpreted in favor of Ordinance 18- ,Public Records Page 1 of 7 DRAFT disclosure. In carrying out its responsibilities under the Act,the City will shall be guided by the provisions of the Act describing its purposes and interpretation.(Ord. 10 025 § 2, 2010; Ord. 07 006 § 2, 2007). 2.75.020 City description—Contact information—Public records officer. A. The City is a noncharter code city governed by the provisions of Gchapter 35A.13 RCW. _The City's central office is located at 10210 11707 E. Sprague Avenn—, Spokane Valley, WA 99206._The City also has offices at CenterPlace Regional Event Center, located at 2426 N. Discovery Place, Spokane Valley, WA 99216 —the Public Works Maintenance Shop, located at 10801 E. First Avenue 17002 E. Euclid:, Spokane Valley, WA 9921686x; and the Spokane Valley Police Precinct, located at 12710 E. Sprague Avenue-, Spokane Valley,WA 99216. B. The City Clerk is appointed as the City's public records officer. Any person wishing to requestkg access to public records of the City or seeking assistance in making such a request Ghould may contact the public records officer of the City: City Clerk City of Spokane Valley 1021011707 E. Sprague Avenue., Suite 106 Spokane Valley,WA 99206 Phone: 720-5102 Fax: 688 0191 cbainbridge@spokanevalley.org Information is available at the City's web-site at http://www.spokanevalley.org. _•• • • '.: " Records Requests. C. The public records officer will shall oversee the City's compliance with the Act,provided,however,that but another City staff members may and shall process and assist with processing the public records requests as required by the Act and public records officer to ensure City compliance. Unless otherwise stated herein, any reference to public records officer shall include any designee. Therefore, these rules will refer to the public records officer or designee.The public records officer and the City will shall provide requestors the fullest assistance, as set forth in SVMC 2.75.040; _will strive to ensure that public records are protected from damage or disorganization; and will strive to prevent the fulfilling of public records requests from causing excessive interference with essential functions of the City. City officials and staff, including the public records officer, shall periodically attend training as necessary to meet the requirements of the Act. The City shall document such training. 2.75.030 Availability of public records. A.Hours for Inspection of Records. Public records are available for inspection and copying during normal business hours of the City,Monday through Friday, 8:00 a.m. to 5:00 p.m. (excluding holidays as defined in Gchapter 2.60 SVMC).Records must shall only be inspected at City offices,preferably by appointment. B.Records Index. The City finds that maintaining an index is unduly burdensome and would interfere with City operations due to the diversity of City departments and information systems,budget restraints and the unavailability of staff. C. Organization of Records.The City will shall maintain its records in a reasonably organized manner.The Citylshall take reasonable actions to protect records from damage and disorganization. _A requestor Almay not take original City records from City offices.A variety of records is available on the City web site: http://www.spokanevalley.org. Requestors are encouraged to view the documents available on the web-site prior to submitting a records request. Ordinance 18- ,Public Records Page 2 of 7 DRAFT D.Making a Request for Public Records. 1. Any person wishing to inspect or have copies of public records of the City should make the request in writing on the City's website, or on a public record request form which may be submitted in person, by email,or US mail,or fax or on the City's webiste,or by letter,fax,ore mail addressed to the public records officer,or by telephone or in person. As required pursuant to the Act,the City shall respond to any lawful record request for an identifiable record. _The request should include the following information: name of requestor; complete mailing address of requestor; other contact information, including telephone number and any e-mail address; identification of the public records sought adequate for the public records officer or dcsignceCity to locate the records; and the date and time of day of the request. Requests for public records shall be confirmed by the public records officer or designee,wWithin five business days of receipt f h quest,the public records officer or designee shall confirm the substance and the receipt of requests for public records by telephone or in person or in writing. 2. If the requestor requests wishes to have copies of the records instead of simply inspecting them, the requestor he or she should so indicate and make arrangements to pay for copies of the records or a deposit pursuant to SVMC 2.75.070. Payment mustshall be received by the City prior to release of any documents. 3.AThe City's public request form is available for use by requestors at City Hallofficea and online at: http://www.spokanevalley.org. _ - - , ' . . • ' . ' . . - 4. If requestors refuse to identify themselves or provide sufficient contact information, the City shall respond to the extent feasible and consistent with the law. 2.75.040 Processing of public records—General. A. Providing Fullest Assistance. The public records officer or designee shall take such action as necessary to provide the fullest assistance to requestors in accessing public records. City is charged by statute with adopting rules which describe how it will provide full access to public records,protect records from damage or disorganization,prevent excessive interference with other essential functions of the City,provide fullest assistance to requestors, and provide the most timely possible action on public records requests.The public records officer willshall process requests in the order allowing the most requests to be processed in the most efficient manner. B. Acknowledging Receipt of Request. Within five business days of receipt of the request, the public records officer will shall do one or more of the following: 1.Make the records available for inspection or copying; 2.Provide copies of the records directly to the requestor;provided,however,that the public records officer may provide such copies in installments. If copies or installments are requested for which there is an associated City fee, any such fees shall be paid prior to the release of records; 23. Provide an Internet address and/or link to the City's website to the specific records requested, except that if the requestor notifies the City that he or she cannot access the records through the Internet,then the City will provide copies of the record or allow the requestor to view copies using a City computer, if available and practical agreed upon, appropriate paper or electronic copies will be sent send the copies to the requestor. C pies and payment may also be done in installments; 4. Acknowledge that the City has received the request and Pprovide a reasonable estimate of when records or an installment of records will be available. Additional time required to respond may be based upon the need to clarify the request,to locate and assemble the records,to notify third persons affected by the request, or to determine whether any information requested is exempt; 5. Acknowledge that the City has received the request and If the request is unclear or does not sufficiently identify the requested records, request clarification from the requestor for any portion of the request that does not sufficiently identify the requested records or that is unclear. Such clarification request shall also provide a reasonable estimate of when the records will be available if the request is not clarified. Such Ordinance 18- ,Public Records Page 3 of 7 DRAFT clarification may be requested and provided by telephone. The public records officer may revise the estimate of when records will be available based upon any subsequent clarification received. In the event the City requests clarification for a records request in which all or a portion of the request is unclear, and the requestor fails to respond to the City's request for clarification,the City shall not be required to respond to any portion of the request that was determined to be unclear and the public records officer may close that portion of the request;or 6. Deny the request,explaining the reason for such denial. C. Consequences of Failure to Respond. If the City does not respond in writing within five business days of receipt of the request for documentsdisclosure, the requestor should consider contacting the public records officer to determine the reason for the failure to respond. D.Protecting Rights of Others._In the event that the requested records contain information that may affect rights of others and may be exempt from disclosure,tThe public records officer may,prior to providing the records,give notice of the request and City's determination to disclose the applicable records to such others whose rights may be affected by the disclosure._ Such notice should be given so as to make it possible for those other persons to contact the requestor and ask for a revision of him or her to revise the request,or,if necessary, seek an order from a court to prevent or limit the disclosure. The notice to the affected persons will shall include a copy of the request. Unless otherwise required by law, nothing herein shall require notice to third parties of any request or decision by the City to disclose applicable records. E. Records Exempt from Disclosure. Some records are exempt from disclosure, in whole or in part. If the City believes that a record is exempt from disclosure and should be withheld, the public records officer willshall state the specific exemption and provide a brief written explanation of why the record or a portion of the record is being withheld._If only a portion of a record is exempt from disclosure,but the remainder is not exempt, the public records officer willmay redact the exempt portions, provide the nonexempt portions, and indicate to the requestor why portions of the record are being redacted. F. Inspection of Records. 1. Consistent with other demands, the City shall promptly provide space for members of the public to inspect public records. No member of the public may remove a document from the viewing area or disassemble or alter any document.The requestor shall indicate which documents he or she wishes the City to copy. 2. The requestor must claim or review the assembled records within 30 days of the City's notification to him or her thatOnce therequested records are available for inspection or that-copies are ready to be paid for and picked up,the City shall be required to hold such records for inspection or collection for no more than 30 days. -The City will notify the requestor in writing of this requirement and inform the requestor that he or she should contact the City to make arrangements to claim or review the records. If the requestor or a representative of the requestor fails to claim or review the records within the 30-day period or make other arrangements,the City may close the request and refile the assembled records. G. Providing Copies of Records._After inspection is complete, the public records officer shall make the requested copies or arrange for copying. If the requestor is making copies of City records, the City may stop the requestor from such copying if, in the City's reasonable belief, such copying by the requestor is damaging the records or resulting in the records becoming disordered. H.Providing Records in Installments.When the request is for a large number of records,tThe public records officer may,upon determining that it will be most practical,determine to make copies available on a partial or installment basis. will provide access for inspection and copying in installments, if he or she reasonably determines that it would be practical to provide the records in that way. The public records officer shall notify the requestor when any installment is available and that the requestor may claim the installment Ordinance 18- ,Public Records Page 4 of 7 DRAFT within 30 days after payment for such installment, as required pursuant to SVMC 2.75.070. If, within 30 days, the requestor fails to inspect the entire set of records or one or more of the installments, the public records officer may close the remainder of the request and stop searching for the remaining records and close the request. I. Completion of Inspection. When the inspection of the requested records is complete and all requested copies are provided, the public records officer will shall indicate that the City has completed a diligent search for the requested records and inform the requestor that nonexempt records are available for inspection. J.Closing Withdrawn_,-ef Abandoned,or Unclarified Request.If the requestor either withdraws the request, ef-fails to respond to elefify a request for clarification, or fails to fulfill his or her obligations to inspect the records or pay the a required deposit,required fees for an installment of copies.or required final-payment for the requested copies,the public records officer will may close the request and indicate to the requestor that the City has closed the request. K. The City may deny a "bot" request, as such term is defined in the Act, pursuant to the procedures set forth in the Act. L. Electronic Records. The process for requesting and processing electronic records is the same as for other paper records. The City may,but is not obligated,to translate,scan,or otherwise provide nonexempt copies of records in a specific electronic format when requested by the requestor. When provided, electronic copies shall be provided in the electronic format used by the City that is generally commercially available,or in a format that is reasonably translatable from the format in which the City keeps the record. Costs are set forth in the City's fee resolution, available on the City's website at http://www.spokanevalley.org. KME. Later Discovered Documents. If, after the City has informed the requestor that all available records have been provided,the City becomes aware of additional responsive documents existing at the time of the request,the requestor will be promptly informed of the additional documents and such documents will be provided expeditiously.(Ord. 10 025 § 1, 2010; Ord. 07 006 § 2, 2007). 2.75.050 Reserved. (Ord. 07 006 § 2, 2007). 2.75.060 Exemptions. A.The Public Records Act provides that a number of types of documents are exempt from public inspection and copying. In addition, documents are exempt from disclosure if any other statute exempts or prohibits disclosure. A list of the laws and regulations, outside the Public Records Act, that restrict the availability of some documents held by City for inspection and copying is kept by the public records officer. B. The City is prohibited by statutopursuant to the Act from disclosing lists of individuals for commercial purposes.(Ord. 07 006 § 2, 2007). 2.75.070 Costs for providing copies of public records. A. Costs for Paper Copies.A reasonable charge may be imposed for providing copies of public records and for the use by any person of agency equipment, which charges shall not exceed the amount necessary to reimburse the agency for its actual costs directly incident to such copying. The fees for public records shall be determined by separate resolution. There is no fee for inspecting public records, including inspecting records on the City's website or for providing documents electronically,provided the document was created Ordinance 18- ,Public Records Page 5 of 7 DRAFT in an electronic format.Document copies provided mailed to the requestor will shall not be provided mailed until the all applicable fees, including but not limited to, ts—postage for mailed copies, halve been received._Before beginning to makije the copies or processing a customized service, the public records officer may require a deposit of up to 10 percent of the estimated costs of copying all the records selected by the requestor. The City may require payment of applicable fees for the copies in an installment prior to release of the installment. The public records officer may also require the payment of the remainder of the copying costs before providing all the records,or the payment of the costs of copying an installment before providing that installment. The City will not charge sales tax for copies of public records. B._ A reasonable charge may be imposed for providing copies of public records and for the use by any person of agency equipment,which charges shall not exceed the amount necessary to reimburse the agency - -- - - - - - .--'--- - - -- -- - .- - - -Costs of Mailing. The City will also charge actual costs of mailing, including the cost of the shipping container. DC.Payment.Payment may be made by cash,check,or money order payable to the City of Spokane Valley. Payment may also be made by debit or credit card withsubject to an additionalany applicable processing fees.(Ord. 10 025 § 5, 2010; Ord. 07 006 § 2, 2007). D . The City may waive any charge assessed when the public records officer determines such waiver to be in the public interest. E. Requests for public records may be fulfilled by providing the requestor with a link to where the documents are posted on the city's website. If the requestor does not have web access, copies will be provided as noted above,or the requester will be permitted to view copies using an agency computer.(RCW '12.56.510(1)(b)) 2.75.080 Review of denials of public records. A. Petition for Internal Administrative Review of Denial of Access. Any person who objects to the initial denial or partial denial of a records request may petition in writing(including e-mail)to the public records officer for a review of that decision. The petition shall include a copy of or reasonably identify the written statement by the public records officer or designee denying the request. B. Consideration of Petition for Review.The public records officer shall promptly provide the petition and any other relevant information to the public records officer's supervisor or other City official designated by the City to conduct the review. That person will shall immediately consider the petition and either affirm or reverse the denial within two business days following the City's receipt of the petition, or within such other time as the City and the requestor mutually agree. C.Judicial Review.At the conclusion of two business days after the initial denial, aAny person may obtain court review of denials of public records requests pursuant to RCW 12.56.550the Act at the conclusion of two business days after the initial denial. 2.75.090 Conflict with chapter 42.56 RCW. This chapter 2.75 SVMC is intended to comply with the requirements of chapter 42.56 RCW and shall in no way be construed to supersede or otherwise modify the City's requirements pursuant to chapter 42.56 RCW. In the event any provision of chapter 2.75 SVMC conflicts with a provision of chapter 42.56 RCW, the provisions of chapter 42.56 RCW shall govern. This chapter 2.75 SVMC shall in no way prevent or prohibit the City from taking any action authorized pursuant to chapter 42.56 RCW. Section 3. Severability. If any section,sentence,clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality Ordinance 18- ,Public Records Page 6 of 7 DRAFT shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall become effective five days after publication of the Ordinance,or a summary thereof,in the official newspaper of the City. Adopted this day of ,2018 City of Spokane Valley L.R.Higgins,Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 18- ,Public Records Page 7 of 7 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 10, 2018 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Euclid Avenue Preservation Project— Sullivan Rd to Flora Rd GOVERNING LEGISLATION: RCW 35.77.010, Perpetual Advanced Six-Year plans for coordinated transportation program expenditures. PREVIOUS COUNCIL ACTION TAKEN: • 5/23/2017: Council passed Resolution 17-011, adopting the 2018-2023 Six Year TIP, which included the 2018 Street Preservation Projects. BACKGROUND: The Pavement Management Program identified the segment of Euclid Avenue between Sullivan Rd and Flora Rd as a priority project. This road segment shows numerous areas of pavement stresses. This project will grind and overlay 2.0 inches of hot mix asphalt. This project is part of the 2018 Street Preservation Projects and is funded by City Fund 311. The City's Traffic and IT division also identified the need to install intelligent transportation system (ITS) infrastructure to connect the City's street network with the City Maintenance Shop on Euclid. Currently, the Maintenance Shop receives internet connection through radios which can be unreliable and have limited bandwidth. The project will install conduit and fiber optic cable from the signal at the intersection of Sullivan and Euclid to the City Maintenance Shop. The ITS improvements are funded by real estate excise tax (REET)funds. The total expected project cost is: City Fund 311 $ 1,300,000.00 REET Funds $ 200,000.00 Total estimated costs $ 1,500,000.00 City staff designed the project plans. The project was advertised on June 29th with bids opening on July 13, 2018. Council consideration for the award of this bid is currently scheduled for July 24, 2018. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: The total project budget is $1,500,000. There are sufficient REET funds and 311 Funds to cover the cost for this project. STAFF CONTACT: Gloria Mantz, PE, Engineering Manager Robert Lochmiller, PE, Project Manager ATTACHMENTS: PowerPoint Presentation ., __ , ._ ...... _ 4.,...._ i --"BT . E Ii Avn Preservation _____ uc a ue (Sullivan-1,_-.• laerMas . _- t I il ..iiii'l 1111 MT k X11 44 1 FI rto o a -- 1 f � _ _ - y t -_ -, -- - - __ __ ________ ______ _ d ._ _, _ ‘ ,. Project 4 t Ilik„ I a f te- :: .� a • f 4 : fes. .' 7 dr' ., r i if .. II __ -1475f ' — 1 ,• I : S / liv 1 , - .4- ..t')i.,.,, 4.-- -'„ ,"1 li C1''.. e--,-A,4 1 7.ii,.,,4 Ii -. )t-:i- ,, : o , July 10 2018 f +�+y( ,, 1APP I r t _ :14141.” t,. Gloria Mangy PE, Engineering Manager . . - ( 4 Robert LochmiIler, PE Project Manager Spokane � � g \a11ey t-` July 10, 2018 Presentation Agenda Project Location Existing Conditions Project Design Temporary Traffic Control Budget & Funding Next Steps S`"'okan�e`� P 2 4i.p0OValley July 10, 2018 Project Location __. ,.., . L. ...__ .,_ ., ., .,• ,„1 , ,_ . . _•„..: ., • il „„,, .,.,. ., . , If . ..... ,. ,, _. ___ _ . _ ___ . ...: ___ __ __. _ _..._._„,_, ,. 7.----, - ----- -6------•- •• ' - . - .,, i • __, 1 ii . :.„ , ._ • _ , ... . 1. ,i.).• :,„ .. . ,...,..,,li LI: • .11 ....t• � „ T III dl . $I , • EUCLID AVE , i 1 Z i `ar4 Z ; ,,' 1 a ' 1 '-' .' ... -1 ' l'..: 1:::- ''..' 'Ill.—:.:.'....''...,-_,...4 , ce w. g _EVA RAEIlis" ° . , �.. Or S`"'o�an�Valley e`� 3 P July 10, 2018 Existing Conditions Pavement needs to be resurfaced Outside lanes have severe cracking and rutting due to heavy truck traffic Internet connection for Maintenance Shop provided by radios 4 Unreliable and limited bandwidth July 10, 2018 Project Design Install Intelligent Transportation System (ITS) infrastructure Grind and 2" HMA overlay _ 33A' 33.0, 3'OVERLAY 2'OVERLAY 13.611-5. !APER GRIND 539'-r EITUNINUO3 PLANING '� TAPER GRIND , DISRIfb 4U OR$IYPFE I �ICNG'T..;1:IhA1.Y:,rc— 6 CURURBd GLITTER Mt) �i4A]rEi.RY ��'I/////// I ` _ 1v` G 1'PAhNING.. .___. ___. Slx:i ivn.::. J _— 'PLANIO0 2TEDGE6 J"-1 Z'FLANIIo AT Allik ATEDGEOP EDGE OF �y�. GUTTER PRN GUTTER PAN I:ap 5 July 10, 2018 TemporaryTraffic Control Euclid Avenue traffic restrictions Close north and south halves, one at a time Maintain one westbound and one eastbound lane at all times Access to Local access traffic Driveway access to businesses will be maintained except for temporary closures while paving S`" lane 6 P Valley July 10, 2018 Budget and Funding Project Estimated Cost Preliminary Engineering $ 55,000 Construction Engineering $ 88,750 Construction Contract $ 1,356,250 Total Estimated Cost $ 1,500,000 Project Estimated Budget City Fund 311 $ 1,300,000 City REET Fund $ 200,000 Total Estimated Budget $ 1,500,000 ,,E Spokane 7 4000Valley July 10, 2018 Next Steps June 29 Bid Advertisement July 13 Bid Opening July 24 Council Bid Award Mid September Construction Start Early October Project Completion S`"'oane 8 P Valley July 10, 2018 Questions -� • ®a ------% .�,..._�. •�.., - s6 Big �,.; II ("II: - Y�.�=...,.......,.�.�' :.... � �ry IIIII,j:11111 _ ;� y :Rig I -T p FI i 4 I 5 i 1.x..1. I • li v I 5. ,�moi. EUCLID AVE',silk CI . CC 1 " S'I' 1 9 kan �`' P Valley DRAFT ADVANCE AGENDA as of July 5,2018; 8:30 a.m. Please note this is a work in progress;items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings July 17,2018, Study Session,6:00 p.m. [due Tue July 101 1.Aging&Long Term Care of Eastern Washington—Lynn Kimball,Exe. Director (20 minutes) 2. Comprehensive Plan Amendments—Lori Barlow,Marty Palaniuk,Micki Harnois,K.Kendall (30 minutes) 3. Council Goals/Priorities for Lodging Tax—Chelsie Taylor (15 minutes) 4. Sullivan Bridge Project Completion Update—Erica Amsden,Gloria Mantz (15 minutes) 5.Advance Agenda -Mayor Higgins (5 minutes) 6. Info Only: ExteNet Wireless Franchise Agreement—Cary Driskell 7. Info Only: ExteNet Fiber Franchise Agreement—Cary Driskell [*estimated meeting: 85 mins] July 24,2018,Formal Meeting Format,6:00 p.m. [due Tue July 171 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Ordinance 18-014, Comp Plan Amendment—Lori Barlow (20 minutes) 3.First Reading Ordinance 18-015 Comp Plan Amendment,Zoning Map—Lori Barlow (5 minutes) 4.First Reading Ordinance 18-016 ExteNet Wireless Franchise Agreement— Cary Driskell (10 minutes) 5.First Reading Ordinance 18-017 ExteNet Fiber Franchise Agreement—Cary Driskell (5 minutes) 6.Motion Consideration: Bid Award,Mission Ave St.Preservation,McDonald-Evergreen—G.Mantz(5 min) 7.Motion Consideration: Bid Award,Euclid Ave (Sullivan to Flora)—G.Mantz,R.Lochmiller (10 minutes) 8.Motion Consideration: TIB Grant Applications—Colin Quinn-Hurst (10 minutes) 9.Advance Agenda—Mayor Higgins (5 minutes) 10. Info Item: Department Reports [*estimated meeting: 75 mins] July 31,2018, Study Session,6:00 p.m. [due Tue July 241 ACTION ITEMS: 1. Second Reading Ordinance 18-014 Comp Plan Amendment—Lori Barlow (15 minutes) 2. Second Reading Ordinance 18-015 Comp Plan Amendment,Zoning Map—Lori Barlow (5 minutes) 3. Second Reading Ordinance 18-016 ExteNet Wireless Franchise Agreement—Cary Driskell (5 minutes) 4. Second Reading Ordinance 18-017 ExteNet Fiber Franchise Agreement—Cary Driskell (5 minutes) 5.Motion Consideration: Council Goals/Priorities For Lodging Tax—Chelsie Taylor (15 minutes) NON-ACTION ITEMS: 6. Retail Recruitment Plan—Mike Basinger,and Scott VonCannon w/Retail Strategies (25 minutes) 7.Advance Agenda—Mayor Higgins (5 minutes) 8.Admin Report: Quarterly Police Department Report—Inspector Lyons (10 minutes) [*estimated meeting: 85 mins] August 7,2018 Meeting Cancelled—National Night Out August 14,2018,Formal meeting Format,6:00 p.m. [due Tue Aug 71 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Motion Consideration: Bid Award: Argonne Rd Preser.Project,Broadway to Indiana— G.Mantz(15 min) 3.Admin Report: Advance Agenda—Mayor Higgins (5 minutes) August 21,2018, Study Session,6:00 p.m. [due Tue Aug 141 1. Estimated Revenues&Expenditures 2019 Budget—Chelsie Taylor (20 minutes) 2.Advance Agenda—Mayor Higgins (5 minutes) Draft Advance Agenda 7/5/2018 2:43:23 PM Page 1 of 3 August 28,2018,Formal Meeting Format, 6:00 p.m. [due Tue Aug 211 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Advance Agenda—Mayor Higgins (5 minutes) 3. Info Item: Department Reports Sept 4,2018, Study Session,6:00 p.m. [due Tue Aug 281 1.Advance Agenda—Mayor Higgins (5 minutes) Sept 11,2018,Formal meeting Format,6:00 p.m. [due Tue Sept 41 1. PUBLIC HEARING#1: 2019 Revenues including Property Taxes—Chelsie Taylor (15 minutes) 2. Consent Agenda(claims,payroll,minutes;motion to set Oct 9 budget hearing) (5 minutes) 3.Advance Agenda—Mayor Higgins (5 minutes) Sept 18,2018, Study Session,6:00 p.m. [due Tue Sept 111 1.Admin Report: Proposed Ordinance Adopting 2019 Property Taxes— Chelsie Taylor (10 minutes) 2. Outside Agencies Presentations(Economic Dev& Social Services combined)—Chelsie Taylor 90 minutes 3.Advance Agenda -Mayor Higgins (5 minutes) Sept 25,2018,Formal Meeting Format,6:00 p.m. [due Tue Sept 181 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. City Manager Presentation of 2019 Preliminary Budget—Mark Calhoun (45 minutes) 3.Advance Agenda—Mayor Higgins (5 minutes) 4. Info Item: Department Reports Oct 2,2018, Study Session,6:00 p.m. [due Tue Sept 25 1.Budget Amendment,2018—Chelsie Taylor (10 minutes) 2.Advance Agenda—Mayor Higgins (5 minutes) Oct 9,2018,Formal meeting Format,6:00 p.m. [due Tue Oct 21 1. PUBLIC HEARING#2: 2019 Budget— Chelsie Taylor (20 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.First Reading Ordinance 18- ,Property Tax— Chelsie Taylor (10 minutes) 4.Advance Agenda—Mayor Higgins (5 minutes) Oct 16,2018, Study Session,6:00 p.m. [due Tue Oct 91 1.Advance Agenda—Mayor Higgins (5 minutes) Oct 23,2018,Formal Meeting Format,6:00 p.m. [due Tue Oct 161 1. PUBLIC HEARING: 2018 Budget Amendment—Chelsie Taylor (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 18- ,Property Tax— Chelsie Taylor (10 minutes) 4.First Reading Ordinance 18- ,adopting 2018 Budget Amendment— Chelsie Taylor (10 minutes) 5.First Reading Ordinance 18- , adopting 2019 Budget— Chelsie Taylor (10 minutes) 6.Motion Consideration: Outside Agency Allocation of Funds— Chelsie Taylor (20 minutes) 7.Admin Report: Quarterly Police Department Report—Chief Werner (10 minutes) 8.Advance Agenda—Mayor Higgins (5 minutes) 9. Info Item: Department Reports [*estimated meeting: 80 mins] Oct 30,2018, Study Session,6:00 p.m. [due Tue Oct 231 1.Advance Agenda—Mayor Higgins (5 minutes) Nov 6,2018, Study Session,6:00 p.m. [due Tue Oct 301 1.Fee Resolution for 2019—Chelsie Taylor (15 minutes) 2.Advance Agenda—Mayor Higgins (5 minutes) Draft Advance Agenda 7/5/2018 2:43:23 PM Page 2 of 3 Nov 13,2018,Formal Meeting Format,6:00 p.m. [due Tue Nov 61 1. PUBLIC HEARING#3: 2019 Budget— Chelsie Taylor (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 18- ,adopting 2018 Budget Amendment— Chelsie Taylor (10 minutes) 4. Second Reading Ordinance 18- , adopting 2019 Budget—Chelsie Taylor (10 minutes) 5.Admin Report: LTAC Recommendations to Council—Chelsie Taylor (15 minutes) Nov 20,2018,Study Session,6:00 p.m. [due Tue Nov 131 1.Advance Agenda—Mayor Higgins (5 minutes) 2. Info Item: Department Reports Nov 27,2018—Meeting Cancelled—Thanksgiving Holiday Dec 4,2018, Study Session,6:00 p.m. [due Tue Nov 261 1.Advance Agenda—Mayor Higgins (5 minutes) Dec 11,2018,Formal Meeting Format,6:00 p.m. [due Tue Dec 41 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Proposed Fee Resolution for 2019— Chelsie Taylor (10 minutes) 3.Motion Consideration: Award of Lodging Tax for 2019— Chelsie Taylor (15 minutes) Dec 18,2018, Study Session,6:00 p.m. [due Tue Dec 111 1.Advance Agenda—Mayor Higgins (5 minutes) 2. Info Item: Department Reports No Meeting: Tuesday,December 25,2018, and no meeting Tuesday,January 1, 2019 *rime for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Animal Control Regulations(SVMC 7.30) AWC Conference Recap Camping in RVs Donation Recognition Duplex Density Electrical Inspections Federal Lobbyist Governance Manual Legislative Remote Testimony(Chambers) LTAC/Council Jt Mtg(Aug?) Naming City Facilities Protocol Neighborhood Restoration Program Police Dept.Quarterly Rpt(April,July,Oct,Jan) Police Precinct Lease Renewal(Nov '18) Sign Ordinance Snowplows,sidewalk snow removal,etc. St.Illumination(ownership,cost,location) St. O&M Pavement Preservation Surplus Property Resolution Tobacco 21 Resolution TPA Utility Facilities in ROW Draft Advance Agenda 7/5/2018 2:43:23 PM Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 10, 2018 Department Director Approval Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ® executive session AGENDA ITEM TITLE: EXECUTIVE SESSION: Review Performance of a Public Employee GOVERNING LEGISLATION: [RCW 42.30.110(1)(g)] PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: "I Move that Council adjourn into executive session for approximately sixty minutes to review the performance of a public employee, and that no action will be taken upon return to open session." BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: