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2018, 08-21 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday,August 21,2018 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) CALL TO ORDER ROLL CALL ACTION ITEMS: 1.Motion Consideration: Consolidated Rail Infrastructure&Safety Improvement Grant(CRISI)—Adam Jackson [public comment] 2. Proposed Resolution 18-007 Declaring Property Surplus —Chelsie Taylor [public comment] NON-ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 3. Chelsie Taylor Estimated Revenues&Expenditures Discussion/Information For 2019 Budget 4. Gloria Mantz 32nd Avenue Sidewalk Project Discussion/Information Change Order#1 5. Gloria Mantz,Bill Helbig Capital Projects Update Discussion/Information 6. Cary Driskell,Mike Stone Park Regulations Discussion/Information 7. Cary Driskell Council Salary Discussion/Information 8.Mark Calhoun Council Budget Goals for 2019 Discussion/Information 9.Mayor Higgins Advance Agenda Discussion/Information 10.Mayor Higgins Council Check in Discussion/Information 11.Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session Agenda,August 21,2018 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 21, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Consolidated Rail Infrastructure and Safety Improvements Program (CRISI) Grant— FY 2018 GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: Adoption of 2018-2023 Six-Year Transportation Improvement Plan (TIP), Resolution No. 17-011, May 23, 2017; Administrative Report on CRISI Grant Opportunity for Fiscal Year (FY) 2017, May 8, 2018; Motion Consideration on CRISI FY 2017, May 22, 2018. BACKGROUND: In June, 2018, the City submitted a funding application to the Federal Rail Administration's (FRA) CRISI Program. The program is for highway-rail grade crossing improvement projects and the City is eligible for funding for the preliminary engineering (PE) phase of the project. This June, 2018, application was for funds available through the Consolidated Appropriations Act of 2017 which made $65 million available. The City submitted a total PE phase request of $1,246,500 with a City-match of $1,246,500 (50% match), for a total PE phase cost of$2,493,000. Awards are anticipated to be announced in fall or winter 2018. On July 19, 2018, FRA issued a second call for projects through the same CRISI program. This new call for projects is being funded through the Consolidated Appropriations Act of 2018 and makes available $318 million. Applications are due September 17, 2018, and awards are anticipated this winter. The eligibility requirements between the two funding opportunities are very similar. A 20% non-federal match is maintained and the City would again propose to provide a 50% City match to increase its scoring potential. The City is allowed to resubmit its previous CRISI application and make note of any minor changes, as applicable. In the first CRISI application submitted in June, 2018, program requirements prohibited the City from requesting full project funding because the PE phase was not complete. Now, this restriction has been removed and applicants can request full project funding, regardless of the PE phase's completion status. However, in FRA's webinar training on August 8, 2018, FRA staff warned against this method because it introduces more uncertainty into the project and doing such will likely lower an application's scoring potential. This is applicable to the City's Pines/BNSF Grade Separation project and staff would recommend a PE phase only request. OPTIONS: 1) Authorize the City Manager to apply for CRISI Grant funds (FY 2018) for the Pines/BNSF Grade Separation Project; or 2) take other appropriate action RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee to apply for CRISI Grant funds for the PE phase only for the Pines/BNSF Grade Separation Project with a 50% City-match of$1,246,500. BUDGET/FINANCIAL IMPACTS: Through July, 2018, the project fund balance is $1,743,000. Based on the project's current estimated PE phase cost of$2,493,000 and the project's secured funding amount, a 50% City match of$1,246,500 is financially achievable. STAFF CONTACT: Adam Jackson, PE—Planning & Grants Engineer; Bill Helbig, PE—City Engineer Attachment: PowerPoint Potential Grant Opportunity Consolidated Rail Infrastructure and Safety Improvements (CRISI) Aft LIS. Department of Transportation irevi Federal Railroad Administration August 21, 2018 Adam Jackson, P.E., Planning & Grants Engineer Community & Public Works Spokane Valleys WHAT IS CR151 ? . . , , _ . ......._.__.________. .. _,... _____ ., .... ___ . ......0Valley- Federal Rail Administration 's (FRA) 0 1 CRISI Program � � :�1y_ - - k --- ----, Funding for Capital Project development and . implementation to support infrastructure safety and improvements for both intercity - passenger a n d freight railroads. Pines Road/BNSF Grade Separation Project 2018 Consolidated Rail Infrastructure and Safety Improvements(CRISI)Program Fedaal logo Adminlstra�n&U.S.Department of Transportation Project Title. P nes Road BREF Grade Separation P rot Lead applicant andco-app lcantisl. City of Spokane Valley Project Track_ 2 Will this project contr ibuw to the Rostorat on or Initiation of Intercity P.m:nger Rail ho This is the second Call-for-Projects offered by Wasa Federalgrant application previously sub mimed for th S project? 1ks the CRISI program in 2018. 1 FASTes RoE ad BiiegingthNSFe Va lley•Barker Road If yes,sta[ethe rmmeoF the Fedemlgm rrc programand ape thep jetin Ore aM Pin�Road 15R 2716NSFGade Separa[on prevo us a ppli®tion. 2.FASTLANE II:Bridgirg the Valley.Pines Road (9R27f BNSFG rade Separation Project - First: June 21, 2018 - Funded via 2017ng �� eysl" 'udedasCEdpart of cumeBrwillb If appli®hla what NEPA is project (e.g.E0.Tier'NEPA.Tart NEPA. the Valley suite ofprojects.CE documents will he or 2 updated as part of this project recreaWastand- alone NEPA document Consolidated Appropriations Act Isths a Rural Project?What percentage of the project cost s bad in a Rural Area? No,0% C.aI sh Stared where the project is ora ted. Spokane Va Rey.WA Urbanized Area where the project is located. Spokane.WA 83784 — Second: September 17, 2018 - Funded via 2018 Populaonrfll han¢edA Area. 367,-087 12010 Censusl lee 1.TI P(Project k 2l Consolidated Appropriations Act Is the pjectrurrent*programmed in the Stare Rail Plan.Stare Fre ght Plan•,TIP, 2.STP,..gRa.ga Traj SGP,MPG Lwg Range Transportation Plan,Stare Lo rig Rarge Transportation Ran? 2 MPG Long Range Tranq�u;talion Plan Norssa 2010.Table 44(Project N:PI 4.Stare Fie ght Flan-Append ix A Freght Investment Plan 2 WHAT IS DIFFERENT THIS TIME AROUND? Minor differences between this call and the previous call Applicants are now allowed to submit for preliminary engineering (PE) AND final engineering & construction funding in the same application. FRA staff warns against this option because projects that have not completed PE are not likely in a position to be awarded construction funds. Seeks increased private sector participation. Additional assurances for the long term operations & maintenance. Due to the similarities between the two calls-for-projects, FRA allows applicants to resubmit the first CRISI application. Applicants can make note of minor changes in a cover letter attached to the application submittal, if applicable. 2018 CRISI FUNDING �® Local Agency Federal A[d I®oep Ireine�tT t„.,,ortalun Project Prospectus ry. Total program funds $318 Million IP,efi. I 1 _.._ ,,lb,l 1 Age ee City-eligible funds $200 Million +/- e R. ERR G�16,OFILITr,�� , I�INVESTMENT BSej OARD u P - He Tt,sg°ine�ae Rh °• .�25% Min. to Rural Areas 1" Dwumla 11 201^ ,bC 6 Sp ,al big 35 Million Min. to Intercity Rail 818.8. Cry Engineer Ile eitn 0, ar P� Suite 106 0 ecrl t S v lky w 9920,6724 •e i bry re.n mcv SP craft Sep.r.m n Y� : b, b Progrnm lF AApplications Due 09/17/2018 MQb W (Z is p._ d to adwi.you Int Me Y nu ii and pc o Mooted m n,o sivu ft 1 'Ch• G L pl 1N F Pr 6' IAF)ig PTV 2020.Iletpdc,W Tsui* IRMSed as shownb L- IhEsavint Pr Barker d n/1 Separation5inriil 5� �1,n F f SF 9 Max Award 80% Tre d a.n�ara 1rromtrynEneh nnfr201%p YrMontrO —_... ., gry morder, and Mae.mouirerrionis,dm Milonsi,goo,nqnrred: 20% Non-Federal Match Required _ PG n N nib f t os • Memo MD Om Lootd Programs gr.Tiggc for der,.In rnovarimi. W4 ,1 maggot di bci Loont Agra, d.l (LAG)gpirmcn regarding m"-' P n1Slizi ,1m,gm. L lgei.ruE u n 8. Try-leper,.I rep-or Priority given to 50% Non-Federal Match ng, �a�m� aperov WED II MO ,� p nImp Pmsryr TRG1)', earbe ., I1 4'o'i 9-i Ur he co n1�_ Y Mara,Juncr negro.,wWU b br darn you min reed an pokaneno Valley.ntl pour pasaorg SyoVa'1 9ran.and progx.rit u'Ixc',sow.is oang As a mare nmch reimbamersM&eligible esprgcncies Lie'obou4mp rTmre� ntH]y progressoilfiuoa:n Pines/ BNSF GSP ( PE Only) Estimated PE Phase Cost: $2,493,000 ,= ,v CRISI Funding Request: $1,246,500 ,c t City Match (50%): $1,246,500 Project Scope: Preliminary Engineering Design drawings - Specifications � ��� � � ` � Environmental review 2018-2023 TIP #6 5 QUESTIONS? 1 U.S. Deportment c�fTrunspartption � Federal Railroad Administration CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 21, 2018 Department Director Approval: Check all that apply: [' consent ❑ old business ® new business [' public hearing [' information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Proposed Resolution 18-007 Declaring Property Surplus—S. Carnahan GOVERNING LEGISLATION: SVMC 3.49.020 PREVIOUS COUNCIL ACTION TAKEN: Council approved the purchase of 707 S. Carnahan at the November 1, 2016 meeting and the purchase of 729 S. Carnahan at the June 19, 2018 meeting. Council also approved right-of-way acquisition remediation for the property at 707 S. Carnahan at the March 27, 2018 meeting. Council also heard an administrative report on the draft Resolution 18-007 on August 14, 2018. BACKGROUND: The City purchased real property at 707 and 729 South Carnahan Road in two parcels (35231.1412 and 35231.1413, respectively) for the purpose of providing right-of-way to accommodate future improvements at the intersection at 8th Avenue and Carnahan Road. The City determined the right-of-way needed to accommodate the intersection improvements and recorded the dedications with Spokane County on August 7, 2018. The remainder of the parcels are not needed for the future intersection improvements. The City will make interim improvements to the intersection in the fall of 2018 with full intersection improvements made after funding is secured for the project. The unused portions of 707 and 729 S. Carnahan are proposed as surplus to the City's needs as the City has or anticipates no practical, efficient, or appropriate use for the property, as is outlined as one of the criteria for a declaration of surplus in Spokane Valley Municipal Code (SVMC) section 3.49.020(A). City department directors have been notified of the surplus nature of this property, and no department has any desire to acquire or use the proposed surplus property. A draft Resolution to declare this property surplus is attached to this RCA. If the Resolution is approved by Council, the City Manager will be authorized to dispose of the surplus personal property pursuant to SVMC 3.49.020(B), which states that, for surplus real property, the City Manager shall secure a market value appraisal and proceed to sell the same by public auction or through other procedures the City Manager deems to be in the best interests of the City. OPTIONS: Move to approve Resolution 18-007 as drafted or with modifications. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 18-007 declaring real property surplus. BUDGET/FINANCIAL IMPACTS: Sale proceeds are unknown at this time, but will be at least the fair market appraised value of the property. Proceeds will be deposited into Capital Reserve Fund #312 which is the fund from which the property acquisitions were initially made. STAFF CONTACT: Chelsie Taylor, Finance Director and Gloria Mantz, Engineering Manager ATTACHMENTS: Draft Resolution 18-007 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 18-007 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, DECLARING REAL PROPERTY TO BE SURPLUS; AUTHORIZING THE CITY MANAGER TO FINALIZE AND EXECUTE ALL DOCUMENTS NECESSARY TO SELL SAID REAL PROPERTY,AND OTHER MATTERS RELATING THERETO. WHEREAS, Spokane Valley Municipal Code (SVMC) 3.49.020(A)requires that real property be declared surplus by the Spokane Valley City Council prior to its disposal; and WHEREAS,the criteria for a declaration that the property is surplus to the needs of the City are set forth in SVMC 3.49.020(A),and includes the following: 1. The City has or anticipates no practical,efficient,or appropriate use for the property. WHEREAS,upon such a declaration passed by resolution of the Spokane Valley City Council,the City Manager is authorized to sell surplus real property as set forth in SVMC 3.49.020(B); and WHEREAS, City department directors have been notified of the surplus nature of this property, and no department has any desire to acquire or use the proposed surplus property; and WHEREAS,the City purchased real property at 707 and 729 South Carnahan Road in two parcels (35231.1412 and 35231.1413, respectively) for the purpose of providing right-of-way to accommodate future improvements at the intersection at 8th Avenue and Carnahan Road. The City determined the right- of-way needed to accommodate the intersection improvements and recorded the dedications with Spokane County on August 7, 2018. The remainder of the parcels are not needed for the future intersection improvements; and WHEREAS,The City will make interim improvements to the intersection in the fall of 2018. Full intersection improvements will be made when funding is secured. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County,Washington as follows: Section 1. Declaration of Surplus. The Spokane Valley City Council hereby declares that the real property identified as: Lot 7,Block 6,Caroline,as per plat recorded in Volume"S"of Plats,page 12,records of Spokane County; EXCEPT the West 20 feet thereof; Situate in the City of Spokane Valley,County of Spokane, State of Washington And Lot 6,Block 6,Caroline, as per plat recorded in Volume"S"of Plats,page 12,records of Spokane County; Resolution 18-007—Declaring Items as Surplus Page 1 of 2 DRAFT EXCEPT the West 20 feet and the South 20 feet of said Lot 6; AND ALSO EXCEPT that portion of said Lot 6 described as follows: Beginning at a point 20 feet north of the south line of said Lot 6 and 20 feet east of the west line of said Lot 6; Thence East, parallel with the south line of said Lot 6 to a point 40 feet east of the west line of said Lot 6;Thence Northwesterly to a point 20 feet east of the west line of said Lot 6 and 40 feet north of the south line of said Lot 6; Thence South 20 feet to the Point of Beginning; Situate in the City of Spokane Valley, County of Spokane, State of Washington are surplus to the needs of the City, and the City has no practical, efficient, or appropriate use for the property. The property being declared surplus is set forth in Attachment 1 to this Resolution. Section 2.Authorization to dispose of surplus property.The City Manager is authorized to dispose of the surplus personal property identified in Attachment 1 to this Resolution pursuant to SVMC 3.49.020(B), which states that, for surplus real property, the City Manager shall secure a market value appraisal and proceed to sell the same by public auction or through other procedures the City Manager deems to be in the best interests of the City. Section 3.Effective Date.This Resolution shall be effective upon adoption. Adopted this day of August,2018. CITY OF SPOKANE VALLEY ATTEST: L.R. Higgins,Mayor Christine Bainbridge,City Clerk Approved as to form: Office of the City Attorney Resolution 18-007—Declaring Items as Surplus Page 2 of 2 ATTACHMENT1 EXISTING Lc, y c 5 `4 25 '1j .D ;7 (L.48021 2.4 11 110.70 24 $,i. R 65 �' 1 - 1.1442 1.132 cD 23 '4\11' 71 1.1332 '4433S 2 11 .1 . - 1.1321 .r.- 2C 0 15 al 2.9060 1.1443 1.1441 rF w -'' 1 1.1331 206 - 63 '.. 60 as ?'. 5124 - -'11:4 r* cCsar - •0e''_ '' i A= q Ga 3i €1 29061 SI I -Ha s3 A�. 60 2fl6 1.1411 1.1444 �A° • '1.1415 s'— OQ 6 2.4901 2..I is s 132 o,e, .1465 1.1416 44 131} r; 1.1412 7 73 73 4 g g . 2.490 j i i �" 127005 5 2.49D4 2.4903 SD ED 30� 7 . �` '' OL11�VL9r 4 1.1466 1.146 ' 1.141? . '7'♦ 2 .2 Z . _ ra + N �p _ 150 130 G� 0,. 8TH AVE D d " 1251 1 118 -3_3017 3 ' 1 I c-)0 N 5 I � Z n� 'C^ 2 �o5 4_9099 3.3003 1 Z �' 2 3.3022 Q 5 2 U 1 OF 2 ATTACHMENT 1 PROPOSED a� r I ,z, , ,,,, ,,,,,\ .�O A . Q0 1 Q,,o I G 20 •2 5°.0 1 I1.1412 b I 36,660 sf 80' Irn 1.1413 1 0� 30,659 sf \ N.-- -'.'' ms 260' b I _ 4� 300' N r- �0 - To8THAVE - - I N 0 w I Z I Q z rI Q U 2 OF 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 21, 2018 Department Director Approval: Check all that apply: [' consent ❑ old business [' new business [' public hearing [' information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Estimated 2019 revenues and expenditures. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2019 Budget. A proposed budget is currently under review by the City Manager who will present his Preliminary 2019 Budget to the Council on September 25, 2018. BACKGROUND: This marks the second occasion where the Council will discuss the 2019 Budget. The first occurred during the June 12, 2018, Council Workshop where the Council reviewed 2019 Budget worksheets prepared by staff. By the time the Council is scheduled to adopt the 2019 Budget on November 13, 2018, you will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 12 Council Budget Retreat • August 22 Admin report: Estimated 2019 revenues and expenditures • September 11 Public hearing #1 on 2019 revenues and expenditures • September 25 City Manager's presentation of preliminary 2019 Budget • October 9 Public hearing #2 on 2019 Budget • October 23 First reading on ordinance adopting the 2019 Budget • November 13 Public hearing #3 on 2019 Budget • November 13 Second reading on ordinance adopting the 2019 Budget State law requires that the City hold a public hearing on revenue sources for the upcoming year's budget in order to consider input from the public. This hearing is scheduled to take place on September 11th. The presentation this evening is an administrative report leading up to the public hearing. Until City Council's adoption, all figures currently included in the 2019 Budget worksheets are preliminary and subject to change by the City Manager. 2019 Budget Overview: • The 2019 Budget currently includes appropriations of $70,668,517 including $13,164,455 in capital expenditures, comprised in-part of: o $4,447,275 in Fund #303 Street Capital Projects. o $1,302,500 in Fund #309 Park Capital Projects. o $5,923,200 in Fund #311 Pavement Preservation including $972,300 financed by the General Fund. o $503,480 in Fund #314 Railroad Grade Separation Projects. o $850,000 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $13,164,455 in capital costs we anticipate $6,001,813 in grant revenues which results in 45.59% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. 1 • The full time equivalent employee (FTE) count will increase by 4.50 from 89.25 in 2018 to 93.75 in 2019. This includes the reduction of a vacant administrative assistant position in the City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the Community and Public Works Department that are necessary to meet project needs going into the future and of these, the wage related costs of 3.1 FTEs will be paid through capital project that are in large part financed with grant revenues dedicated to those projects. Of the 5 additional FTEs: o 2 will be engineers with wages allocated 20% each to the Engineering Division in the General Fund (for an increase of 0.4 FTEs) and 80% to the Street Capital Projects Fund #303 (for an increase of 1.6 FTEs). The primary responsibilities of these positions will be to focus on capital projects. o 3 will be construction inspectors with wages allocated 50% each to the Street Capital Projects Fund #303 (for an increase of 1.5 FTEs) and 50% each to the Street Fund #101 (for an increase of 1.5 FTEs). During the construction season (April through October) the primary responsibility of these positions will be to focus on capital projects. During winter season operations (November to March) the primary responsibility of these positions will be snow operations and winter maintenance. o It is noteworthy that these 5.0 additional FTEs are largely necessary to meet capital construction needs that are in large part grant financed. If at some point in the future the number and/or magnitude of capital projects decreases due to reduced grant opportunities or some other currently unforeseen circumstance, we will begin to eliminate these positions. The FTE count is allocated among City funds as follows: 2019 2019 2019 Total 2018 Reallocate City Mngr CPW After Budget Staff Change Request Changes General Fund #001 74.63 -0.50 -0.5 0.4 74.03 Street O&M Fund #101 5.72 0.50 0 1.5 7.72 Street Capital Projects Fund #303 4.50 0.50 0 3.1 8.10 Stormwater Fund #402 4.40 -0.50 0 0 3.90 89.25 0 -0.5 5 93.75 Pertaining Specifically to the General Fund: • The 2019 recurring revenue estimate of$45,410,300 is $2,402,700 or 5.59% greater than the 2018 amended budget of$43,007,600. • The 2019 recurring expenditure proposal of $41,654,608 is $754,229 or 1.84% greater than the 2018 appropriation of$40,900,379. • Budgeted recurring revenues currently exceed recurring expenditures by $3,755,692 or 8.27% of recurring revenues. • Nonrecurring revenues total $40,422 and include: o $40,422 is the remaining transfer in from the Solid Waste Fund #106 as a repayment to the General Fund for various studies and fees related to the Solid Waste program paid out of the General Fund in the years of 2013 and 2014. The repayment will occur over five years beginning in 2015 and ending in 2019. 2 • Nonrecurring expenditures total $1,342,000 and include: o $107,000 for Information Technology expenditures including: • $22,000 to replace outdated copiers • $50,000 to upgrade storage devices at CenterPlace • $30,000 for a whole room UPS for the server room at City Hall o $50,000 for workstations and carpet replacement at the police precinct o $25,000 for retail recruitment services o $160,000 transfer out to the Parks Capital Projects Fund #309 to construct a new restroom at Browns Park o $1,000,000 transfer out to the Parks Capital Projects Fund #309 to complete additional improvements at Browns Park • The total of 2019 recurring and nonrecurring revenues exceeds total expenditures by $2,454,114. • The projected ending fund balance for the General Fund at the end of 2019 is currently $33,046,044 or 79.33% of recurring expenditures. Other Funds: 2019 Budget appropriations (expenditures) in the other funds total $27,671,909 as follows: Fund Fund 2019 Number Name Appropriation 101 Street Fund 4,917,134 103 Paths and Trails Fund 0 104 Hotel / Motel Tax -Tourism Facilities Fund 0 105 Hotel / Motel Tax Fund 655,000 106 Solid Waste Fund 1,726,300 107 PEG Fund 71,100 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 500,000 204 Debt Service Fund 998,350 301 REET 1 Capital Projects Fund 1,234,296 302 REET 2 Capital Projects Fund 984,209 303 Street Capital Projects Fund 4,447,275 309 Parks Capital Projects Fund 1,302,500 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 5,973,200 312 Capital Reserve Fund 1,238,788 313 City Hall Construction Fund 0 314 Railroad Grade Separation Projects Fund 503,480 402 Stormwater Management Fund 2,310,277 403 Aquifer Protection Area Fund 400,000 501 Equipment Rental and Replacement Fund 20,000 502 Risk Management Fund 390,000 27,671,909 3 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,101,100. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $1,700,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $2,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $990,000 ($600,000 in the Hotel/Motel Tax Fund #105 and $390,000 in the Hotel/Motel Tax—Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,890,000. • Aquifer Protection Area Fees are estimated at $460,000. Funding Challenges: • Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and telephone utility tax revenues. o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however, they are generally flat or declining in recent years due to improvements in vehicle fuel mileage. o Telephone utility taxes have been declining at an average of 5.18% per year from 2009 through 2017. We believe the decline is primarily due to the elimination of land lines by individual households. The revenues from this tax reached a high of $3.1 million in 2009 (the year the tax was implemented) and is currently estimated to generate $1.7 million in 2019. • Balancing the cost of pavement preservation against other transportation and infrastructure needs. o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to an elimination of the contribution from the Street Fund #101 related to declining revenues and an elimination of contributions from the Civic Facility Replacement Fund #123. The fund balance in Fund #123 was entirely depleted at the end of 2016, and the fund was closed during 2017. o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the City's ability to provide match funding for State and Federal grants received for other street projects. o Railroad grade separation projects (overpasses and underpasses) are exceptionally expensive endeavors and are largely beyond the City's ability to finance through existing sources of revenue. The City has secured funding for the Barker Rd. Grade Separation project; however, funding is still needed for other grade separation projects within the City. OPTIONS: State law requires a public hearing on 2019 estimated revenues and expenditures. A hearing is scheduled for September 11, 2018. RECOMMENDED ACTION OR MOTION: No action is requested at this time. BUDGET/FINANCIAL IMPACTS: Given that the budget will not be adopted by the Council until November 13, 2018, it is possible the figures may be modified as we refine estimates of revenues and expenditures. 4 STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Power Point presentation. • Assorted 2019 Budget information: o Pages 1-12 Budget summary information with detail by fund. o Page 13-14 General Fund budget change from June 12 to August 21. o Page 15-16 General Fund revenue and expenditure line-item changes. o Page 17-19 General Fund department changes from 2018 to 2019. o Page 20 Full-time equivalent employees (FTEs). 5 City of Spokane Valley 2019 Budget Discussion Administrative Report on 2019 Revenues and Expenditures August 21 , 2018 1 2019 Budget Summary All Funds Total appropriations across all City Funds of $70.7 million including : $43 million in the General Fund which is comprised of $41 .7 million recurring and $1 .3 million nonrecurring $27.7 million spread across 23 additional funds $13.2 million in capital expenditures 2 2019 Budget Summary All Funds FTE count proposed to be 93.75 employees in 2019. Increase is result of adding 5 FTEs and reducing a vacant administrative assistant position by 0.5 FTE. Summary changes in FTE from 2018: 2019 2019 2019 Total 2018 Reallocate City Mngr CPVV After Budget Staff Change Request Changes General Fund#001 74.63 -0.50 -0.5 0.4 74.03 Street O&M Fund #101 5.72 0.50 0 1.5 7.72 Street Capital Projects Fund #303 4.50 0.50 0 3.1 8.10 Stormwater Fund #402 4.40 -0.50 0 0 3.90 89.25 0 -0.5 5 93.75 3 2019 Budget Summary All Funds The addition 5 FTEs have been requested by the Community and Public Works Department, and consist of: 2 Engineers (0.4 FTE to General Fund & 1 .6 FTEs to Fund #303) — primary responsibilities will be capital projects. 3 Construction Inspectors (1 .5 FTEs to Fund #303 & 1 .5 FTEs to Fund #101 ) — primary responsibilities will be capital project inspections and snow operations. These 5 FTEs are to meet construction needs on projects that are primarily grant financed. If needs were to decrease in the future, the City will begin to eliminate these positions. 4 General Fund REVENUES: ■ Total recurring 2019 revenues of $45,410, 300 as compared to $43, 007,600 in 2018 for an increase of $2 ,402 ,700 or 5. 59% . All revenue estimates are based upon a combination of historical collections and future projections with some increasing and others decreasing . 2 largest sources are Sales Tax and Property Tax which are collectively estimated to account for $37, 897, 300 or 83. 5% of 2019 General Fund recurring revenues. 5 General Fund General sales tax collections are estimated at $22 , 917, 000, an increase of $2 , 035, 100 or 9.75% over the 2018 Budget. Property Tax levy is not proposed to include the 1 % increase authorized by State law. 2019 Levy is estimated at $11 ,954,400 Levy assumes we start with the 2018 levy of $11 ,804,400 + estimated new construction of $150,000 6 General Fund ■ Nonrecurring revenues include $40,422 for Solid Waste Fund #106 repayments to the General Fund . General Fund EXPENDITURES: ■ 2019 recurring expenditure proposal of $41 ,654,608 as compared to $40, 900, 379 in 2018 for an increase of $754,229 or 1 . 84%. Recurring revenues currently exceed recurring expenditures by $3,755,692 or 8.27% of recurring _ revenues. 8 General Fund Nonrecurring expenditures total $ 1 , 342 , 000 and include: $107,000 of IT related capital replacements $50,000 for workstations and carpet at the precinct $25,000 for a retail recruitment contract $1 , 160,000 in transfers out to Fund #309 for: a restroom at Browns Park, and other improvements at Browns Park 9 General Fund The total of 2019 recurring and nonrecurring revenues exceeds total expenditures by $2 ,454, 114. Projected fund balance at the end of 2019 is currently $33, 046, 044 or 79. 33% of recurring expenditures. 10 Other Funds Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2, 101 , 100 Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $1 ,700,000 Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $2,000,000 11 Other Funds Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $990,000 Stormwater Management Fees of $1 ,890,000 Aquifer Protection Area fees of $460,000 12 Other Funds — Challenges Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic levels of service. Telephone utility tax revenues Balancing the cost of pavement preservation against other transportation and infrastructure needs. Use of REET for pavement preservation limits availability of funds for grant matching Railroad grade separation projects 13 Future Council Budget Discussions Sept. 11 — Public Hearing #1 on revenues and expenditures Sept. 25 — City Manager presentation of Preliminary 2019 Budget Oct. 9 — Public hearing #2 on 2019 Budget Oct. 23 — First reading of ordinance adopting 2019 Budget. Nov. 13 — Public hearing #3 and second reading of ordinance adopting 2019 Budget. 14 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 11,796,100 0 0 11,796,100 11,954,400 158,300 1.34% Sales Tax 20,881,900 0 0 20,881,900 22,917,000 2,035,100 9.75% Sales Tax-Public Safety 967,800 0 0 967,800 1,081,900 114,100 11.79% Sales Tax-Criminal Justice 1,738,000 0 0 1,738,000 1,944,000 206,000 11.85% Gambling Tax and Leasehold Excise Tax 381,000 0 0 381,000 387,000 6,000 1.57% Franchise Fees/Business Registration 1,210,000 0 0 1,210,000 1,224,000 14,000 1.16% State Shared Revenues 2,109,600 0 0 2,109,600 1,909,800 (199,800) (9.47%) Fines and Forfeitures/Public Safety 1,319,900 0 0 1,319,900 1,078,500 (241,400) (18.29%) Community and Public Works 1,684,100 0 0 1,684,100 1,882,300 198,200 11.77% Recreation Program Revenues 633,300 0 0 633,300 628,800 (4,500) (0.71%) Miscellaneous Department Revenue 1,000 0 0 1,000 1,000 0 0.00% Miscellaneous& Investment Interest 201,800 0 0 201,800 358,200 156,400 77.50% Transfers in-#101 (street admin) 39,700 0 0 39,700 0 (39,700) (100.00%) Transfers in-#105(h/m tax-CP advertising) 30,000 0 0 30,000 30,000 0 0.00% Transfers in-#402(storm admin) 13,400 0 0 13,400 13,400 0 0.00% Total Recurring Revenues 43,007,600 0 0 43,007,600 45,410,300 2,402,700 5.59% Expenditures City Council 548,494 0 0 548,494 523,717 (24,777) (4.52%) City Manager 956,245 0 0 956,245 943,125 (13,120) (1.37%) City Attorney 594,752 7,000 0 601,752 609,099 7,347 1.22% Public Safety 25,464,251 0 0 25,464,251 25,927,304 463,053 1.82% Deputy City Manager 450,663 0 0 450,663 266,589 (184,074) (40.85%) Finance/IT 1,339,064 0 0 1,339,064 1,400,677 61,613 4.60% Human Resources 275,387 0 2,000 277,387 295,466 18,079 6.52% City Hall Operations and Maintenance 306,043 0 0 306,043 290,088 (15,955) (5.21%) Community&Public Works-Engineering 1,572,947 56,118 0 1,629,065 1,815,686 186,621 11.46% Community&Public Works-Economic Dev 970,642 0 0 970,642 1,018,317 47,675 4.91% Community&Public Works-Building&Planninc 2,265,677 (56,118) 0 2,209,559 2,248,243 38,684 1.75% Parks&Rec-Administration 301,083 0 0 301,083 335,503 34,420 11.43% Parks&Rec-Maintenance 893,700 0 0 893,700 893,500 (200) (0.02%) Parks&Rec-Recreation 260,574 0 0 260,574 253,167 (7,407) (2.84%) Parks&Rec-Aquatics 492,900 0 0 492,900 491,153 (1,747) (0.35%) Parks&Rec-Senior Center 98,229 0 0 98,229 101,215 2,986 3.04% Parks&Rec-CenterPlace 910,468 0 0 910,468 948,959 38,491 4.23% General Government 1,261,610 0 0 1,261,610 1,332,650 71,040 5.63% Transfers out-#204(2016 LTGO debt service) 399,350 0 0 399,350 401,250 1,900 0.48% Transfers out-#309(park capital projects) 160,000 0 0 160,000 160,000 0 0.00% Transfers out-#311 (pavement preservation) 962,700 0 0 962,700 972,300 9,600 1.00% Transfers out-#501 (CenterPlace kitchen reserve) 36,600 0 0 36,600 36,600 0 0.00% Transfers out-#502(insurance premium) 370,000 0 0 370,000 390,000 20,000 5.41% Total Recurring Expenditures 40,891,379 7,000 2,000 40,900,379 41,654,608 754,229 1.84% Recurring Revenues Over(Under) Recurring Expenditures 2,116,221 (7,000) (2,000) 2,107,221 3,755,692 Page 1 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ #001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Transfers in-#106(solid waste repayment) 40,425 0 0 40,425 40,422 (3) (0.01%) Miscellaneous 0 0 0 0 0 0 0.00% Total Nonrecurring Revenues 40,425 0 0 40,425 40,422 (3) (0.01%) Expenditures General Government-IT capital replacements 115,000 0 0 115,000 107,000 (8,000) (6.96%) City Attorney(part-time attorney furniture) 4,809 0 0 4,809 0 (4,809) (100.00%) Public Safety(full facility generator) 100,000 0 0 100,000 0 (100,000) (100.00%) Public Safety(carpet&workstation replacement) 0 0 0 0 50,000 50,000 0.00% Deputy City Manager(Q-Alert software) 11,700 0 0 11,700 0 (11,700) (100.00%) Community& Econ Dev(retail recruitment) 50,000 0 0 50,000 25,000 (25,000) (50.00%) Parks&Rec(Flooring in Great Room&Dining Room 50,000 0 0 50,000 0 (50,000) (100.00%) Parks&Rec(CP reseal two restroom floors) 3,000 0 0 3,000 0 (3,000) (100.00%) Generator for City Hall 0 200,000 0 200,000 0 (200,000) (100.00%) Transfers out-#309(CP outdoor venue Phase 1) 200,000 0 0 200,000 0 (200,000) (100.00%) Transfers out-#309(Browns Park lighting&path) 200,000 0 0 200,000 0 (200,000) (100.00%) Transfers out-#309(Browns Park restroom) 0 0 0 0 160,000 160,000 0.00% Transfers out-#309(Browns Park other) 0 0 0 0 1,000,000 1,000,000 0.00% Transfers out-#122(replenish reserve) 0 490,000 0 490,000 0 (490,000) (100.00%) Transfers out-#312(misc capital projects) 1,000,000 0 0 1,000,000 0 (1,000,000) (100.00%) Transfers out-#312('15 fund bal>50%) 0 2,795,429 0 2,795,429 0 (2,795,429) (100.00%) Total Nonrecurring Expenditures 1,734,509 3,485,429 0 5,219,938 1,342,000 (3,877,938) (74.29%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (1,694,084) (3,485,429) 0 (5,179,513) (1,301,578) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures 422,137 (3,492,429) (2,000) (3,072,292) 2,454,114 Beginning unrestricted fund balance 33,664,222 33,664,222 30,591,930 Ending unrestricted fund balance 34,086,359 30,591,930 33,046,044 Fund balance as a percent of recurring expenditures 83.36% 74.80% 79.33% Page 2 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Utility Tax 1,900,000 0 0 1,900,000 1,700,000 (200,000) (10.53%) Motor Vehicle Fuel(Gas)Tax 2,052,400 0 0 2,052,400 2,092,300 39,900 1.94% Multimodal Transportation Revenue 133,800 0 0 133,800 132,200 (1,600) (1.20%) Right-of-Way Maintenance Fee 70,000 0 0 70,000 70,000 0 0.00% Investment Interest 6,000 0 0 6,000 6,000 0 0.00% Miscellaneous 10,000 0 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,172,200 0 0 4,172,200 4,010,500 (161,700) (3.88%) Expenditures Wages/Benefits/Payroll Taxes 771,019 0 0 771,019 1,044,547 273,528 35.48% Supplies 112,500 0 0 112,500 113,300 800 0.71% Services&Charges 2,141,751 0 0 2,141,751 2,307,908 166,157 7.76% Snow Operations 504,800 0 0 504,800 497,200 (7,600) (1.51%) Intergovernmental Payments 851,000 0 0 851,000 855,000 4,000 0.47% Transfers out-#001 39,700 0 0 39,700 0 (39,700) (100.00%) Transfers out-#311 (pavement preservation) 67,342 0 0 67,342 0 (67,342) (100.00%) Vehicle rentals-#501 (non-plow vehicle rental) 77,929 0 0 77,929 77,929 0 0.00% Vehicle rentals-#501 (plow replace.) 21,250 0 0 21,250 21,250 0 0.00% Total Recurring Expenditures 4,587,291 0 0 4,587,291 4,917,134 329,843 7.19% Recurring Revenues Over(Under) Recurring Expenditures (415,091) 0 0 (415,091) (906,634) NONRECURRING ACTIVITY Revenues Transfers in-#312 0 0 0 0 907,000 907,000 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 907,000 907,000 0.00% Expenditures Battery backups for intersections 15,000 0 0 15,000 0 (15,000) (100.00%) Total Nonrecurring Expenditures 15,000 0 0 15,000 0 (15,000) (100.00%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (15,000) 0 0 (15,000) 907,000 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (430,091) 0 0 (430,091) 366 Beginning fund balance 1,067,294 1,067,294 637,203 Ending fund balance 637,203 637,203 637,569 #103-PATHS&TRAILS FUND Revenues Motor Vehicle Fuel(Gas)Tax 8,700 0 0 8,700 8,800 100 1.15% Investment Interest 0 0 0 0 400 400 0.00% Total revenues 8,700 0 0 8,700 9,200 500 5.75% Expenditures Transfers out-#309(Appleway Trail-Sullivan to Cc 0 50,000 0 50,000 0 (50,000) (100.00%) Total expenditures 0 50,000 0 50,000 0 (50,000) (100.00%) Revenues over(under)expenditures 8,700 (41,300) 9,200 Beginning fund balance 46,324 46,324 5,024 Ending fund balance 55,024 5,024 14,224 Page 3 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ SPECIAL REVENUE FUNDS-continued #104-HOTEL/MOTEL TAX-TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 377,000 0 0 377,000 390,000 13,000 3.45% Investment Interest 1,500 0 0 1,500 7,000 5,500 366.67% Transfers in-#105 0 0 250,000 250,000 0 (250,000) (100.00%) Total revenues 378,500 0 250,000 628,500 397,000 (231,500) (36.83%) Expenditures Capital Outlay 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over(under)expenditures 378,500 628,500 397,000 Beginning fund balance 1,228,595 1,228,595 1,857,095 Ending fund balance 1,607,095 1,857,095 2,254,095 #105-HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 580,000 0 0 580,000 600,000 20,000 3.45% Investment Interest 1,000 0 0 1,000 2,000 1,000 100.00% Total revenues 581,000 0 0 581,000 602,000 21,000 3.61% Expenditures Transfers out-#001 30,000 0 0 30,000 30,000 0 0.00% Transfers out-#104 0 0 250,000 250,000 0 (250,000) (100.00%) Tourism Promotion 572,000 0 (250,000) 322,000 625,000 303,000 94.10% Total expenditures 602,000 0 0 602,000 655,000 53,000 8.80% Revenues over(under)expenditures (21,000) (21,000) (53,000) Beginning fund balance 221,867 221,867 200,867 Ending fund balance 200,867 200,867 147,867 #106-SOLID WASTE FUND Revenues Solid Waste Administrative Fee 225,000 0 0 225,000 225,000 0 0.00% Solid Waste Road Wear Fee 0 0 1,000,000 1,000,000 1,500,000 500,000 50.00% Grant Proceeds 0 0 0 0 0 0 0.00% Investment Interest 0 0 0 0 1,300 1,300 0.00% Total revenues 225,000 0 1,000,000 1,225,000 1,726,300 501,300 40.92% Expenditures Education/Contract Admin/General Fund reimb 184,575 0 0 184,575 185,878 1,303 0.71% Transfers out-#001 40,425 0 0 40,425 40,422 (3) (0.01%) Transfers out-#311 0 0 1,000,000 1,000,000 1,500,000 500,000 50.00% Total expenditures 225,000 0 1,000,000 1,225,000 1,726,300 501,300 40.92% Revenues over(under)expenditures 0 0 0 Beginning fund balance 190,682 190,682 190,682 Ending fund balance 190,682 190,682 190,682 #107-PEG FUND Revenues Comcast PEG contribution 79,000 0 0 79,000 76,000 (3,000) (3.80%) Investment Interest 0 0 0 0 0 0 0.00% Total revenues 79,000 0 0 79,000 76,000 (3,000) (3.80%) Expenditures PEG Reimbursement-CMTV 40,200 0 0 40,200 40,100 (100) (0.25%) Capital Outlay 31,000 0 0 31,000 31,000 0 0.00% Total expenditures 71,200 0 0 71,200 71,100 (100) (0.14%) Revenues over(under)expenditures 7,800 7,800 4,900 Beginning fund balance 54,837 54,837 62,637 Ending fund balance 62,637 62,637 67,537 Page 4 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ SPECIAL REVENUE FUNDS-continued #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 Beginning fund balance 300,000 300,000 300,000 Ending fund balance 300,000 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 Beginning fund balance 5,500,000 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 5,500,000 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 3,500 0 0 3,500 5,000 1,500 42.86% Transfers in-#001 0 490,000 0 490,000 0 (490,000) (100.00%) Total revenues 3,500 490,000 0 493,500 5,000 (488,500) (98.99%) Expenditures Street maintenance expenditures 500,000 0 0 500,000 500,000 0 0.00% Total expenditures 500,000 0 0 500,000 500,000 0 0.00% Revenues over(under)expenditures (496,500) (6,500) (495,000) Beginning fund balance 7,717 7,717 501,217 Ending fund balance (488,783) 1,217 6,217 Page 5 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ DEBT SERVICE FUNDS #204-LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District 414,050 0 0 414,050 432,150 18,100 4.37% Transfers in-#001 399,350 0 0 399,350 401,250 1,900 0.48% Transfers in-#301 82,000 0 0 82,000 82,475 475 0.58% Transfers in-#302 82,000 0 0 82,000 82,475 475 0.58% Total revenues 977,400 0 0 977,400 998,350 20,950 2.14% Expenditures Debt Service Payments-CenterPlace 414,050 0 0 414,050 432,150 18,100 4.37% Debt Service Payments-Roads 164,000 0 0 164,000 164,950 950 0.58% Debt Service Payments-City Hall 399,350 0 0 399,350 401,250 1,900 0.48% Total expenditures 977,400 0 0 977,400 998,350 20,950 2.14% Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 Page 6 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ CAPITAL PROJECTS FUNDS #301 -REET 1 CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 800,000 0 700,000 1,500,000 1,000,000 (500,000) (33.33%) Investment Interest 7,500 0 0 7,500 22,000 14,500 193.33% Total revenues 807,500 0 700,000 1,507,500 1,022,000 (485,500) (32.21%) Expenditures Transfers out-#204 82,000 0 0 82,000 82,475 475 0.58% Transfers out-#303 1,048,852 0 0 1,048,852 381,410 (667,442) (63.64%) Transfers out-#311 (pavement preservation) 685,329 0 0 685,329 734,300 48,971 7.15% Transfers out-#314(Barker Grade Separation) 0 0 463,836 463,836 36,111 (427,725) (92.21%) Total expenditures 1,816,181 0 463,836 2,280,017 1,234,296 (1,045,721) (45.86%) Revenues over(under)expenditures (1,008,681) (772,517) (212,296) Beginning fund balance 2,125,374 2,125,374 1,352,857 Ending fund balance 1,116,693 1,352,857 1,140,561 #302-REET 2 CAPITAL PROJECTS FUND Revenues REET 2-Taxes 800,000 0 700,000 1,500,000 1,000,000 (500,000) (33.33%) Investment Interest 8,000 0 0 8,000 25,000 17,000 212.50% Total revenues 808,000 0 700,000 1,508,000 1,025,000 (483,000) (32.03%) Expenditures Transfers out-#204 82,000 0 0 82,000 82,475 475 0.58% Transfers out-#303 1,003,544 0 0 1,003,544 167,434 (836,110) (83.32%) Transfers out-#311 (pavement preservation) 685,329 0 0 685,329 734,300 48,971 7.15% Total expenditures 1,770,873 0 0 1,770,873 984,209 (786,664) (44.42%) Revenues over(under)expenditures (962,873) (262,873) 40,791 Beginning fund balance 3,008,424 3,008,424 2,745,551 Ending fund balance 2,045,551 2,745,551 2,786,342 Page 7 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #303-STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,919,182 0 (874,327) 8,044,855 3,545,731 (4,499,124) (55.93%) Developer 65,212 0 0 65,212 35,700 (29,512) (45.26%) Transfers in-#301 1,048,852 0 0 1,048,852 381,410 (667,442) (63.64%) Transfers in-#302 1,003,544 0 0 1,003,544 167,434 (836,110) (83.32%) Transfers in-#312-Euclid Ave-Flora to Barker 5,000 0 410,839 415,839 5,000 (410,839) (98.80%) Transfers in-#312-8th&Carnahan Intersection 0 0 425,000 425,000 45,000 (380,000) (89.41%) Transfers in-#312-Indiana bus stops&crosses 110,000 0 (110,000) 0 0 0 0.00% Transfers in-#312-Barker Corridor 0 0 148,488 148,488 267,000 118,512 79.81% Total revenues 11,151,790 0 0 11,151,790 4,447,275 (6,704,515) (60.12%) Expenditures 123 Mission Ave.-Flora to Barker 3,625,716 0 136,412 3,762,128 5,000 (3,757,128) (99.87%) 141 Sullivan&Euclid PCC(PE&RW) 0 0 25,000 25,000 0 (25,000) (100.00%) 142 Broadway @ Argonne/Mullan PCC intersection 2,250,000 0 91,799 2,341,799 12,500 (2,329,299) (99.47%) 166 Pines Rd(SR27)&Grace Ave. Intersect Safety 402,710 0 0 402,710 5,000 (397,710) (98.76%) 201 ITS Infill Project Phase 1 378,172 0 0 378,172 5,000 (373,172) (98.68%) 205 Sprague/Barker Intersection Improvement 35,700 0 (35,700) 0 35,700 35,700 0.00% 221 McDonald Rd Diet(16th to Mission) 1,000 0 0 1,000 0 (1,000) (100.00%) 222 Citywide Reflective Signal Backplates 17,000 0 0 17,000 0 (17,000) (100.00%) 239 Bowdish Sidewalk-8th to 12th 5,000 0 0 5,000 0 (5,000) (100.00%) 247 8th&Carnahan Intersection Improvements 0 0 425,000 425,000 45,000 (380,000) (89.41%) 249 Sullivan/Wellesley Intersection 268,000 0 (80,800) 187,200 1,167,287 980,087 523.55% 250 9th Ave.Sidewalk 2,000 0 0 2,000 0 (2,000) (100.00%) 251 Euclid Ave.-Flora to Barker 5,000 0 414,359 419,359 5,000 (414,359) (98.81%) 258 32nd Ave Sidewalk-SR27 to Evergreen 407,870 0 0 407,870 5,000 (402,870) (98.77%) 259 N.Sullivan Corridor ITS Project(PE start 2017) 808,723 0 0 808,723 15,000 (793,723) (98.15%) 263 Citywide Signal Backplates 24,526 0 100,193 124,719 0 (124,719) (100.00%) 264 8th Ave Sidewalk 458,958 0 0 458,958 0 (458,958) (100.00%) 265 Wellesley Sidewalk Project 647,665 0 (618,725) 28,940 347,333 318,393 1100.18% 267 Mission Ave Sidewalk 60,250 0 0 60,250 373,000 312,750 519.09% 273 Barker/I-90 Interchange 0 0 500,000 500,000 500,000 0 0.00% 275 Barker Rd Widening-River to Euclid 0 0 88,000 88,000 132,000 44,000 50.00% 276 Barker Rd Widening-Euclid to Garland 0 0 54,000 54,000 81,000 27,000 50.00% 277 Barker Rd Widening-Garland to Trent 0 0 36,000 36,000 54,000 18,000 50.00% 278 Wilbur Rd Sidewalk-Boone to Broadway 0 0 0 0 358,900 358,900 0.00% 279 Knox Ave Sidewalk-Hutchinson to Sargent 0 0 0 0 300,555 300,555 0.00% Barker Road Widening 106,500 0 (106,500) 0 0 0 0.00% Coleman Sidewalk 25,000 0 (25,000) 0 0 0 0.00% Argonne Reconstruction-Indiana to Montgom 512,000 0 (512,000) 0 0 0 0.00% Indiana bus stops&crosswalks 110,000 0 (110,000) 0 0 0 0.00% Contingency 1,000,000 0 (382,038) 617,962 1,000,000 382,038 61.82% Total expenditures 11,151,790 0 0 11,151,790 4,447,275 (6,704,515) (60.12%) Revenues over(under)expenditures 0 0 0 Beginning fund balance 66,692 66,692 66,692 Ending fund balance 66,692 66,692 66,692 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were bid with the pavement preservation work. Page 8 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #309-PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,693,200 0 0 1,693,200 62,713 (1,630,487) (96.30%) Transfers in-#001 560,000 0 0 560,000 1,320,000 760,000 135.71% Transfers in-#103(Appleway Trail-Sullivan to Corr 0 50,000 0 50,000 0 (50,000) (100.00%) Transfers in-#312 324,100 0 0 324,100 14,788 (309,312) (95.44%) Investment Interest 0 0 0 0 0 0 0.00% Total revenues 2,577,300 50,000 0 2,627,300 1,397,501 (1,229,799) (46.81%) Expenditures 237 Appleway Trail(Sullivan to Corbin) 1,853,300 233,000 0 2,086,300 5,000 (2,081,300) (99.76%) 268 Appleway Trail(Evergreen to Sullivan) 164,000 0 0 164,000 72,500 (91,500) (55.79%) 270 CenterPlace outdoor venue-Phase 1 200,000 0 0 200,000 0 (200,000) (100.00%) 271 Browns Park lighting and pathway 200,000 0 (176,800) 23,200 0 (23,200) (100.00%) 274 Park signs(Sullivan,Park Rd,Balfour) 24,000 0 0 24,000 0 (24,000) (100.00%) Browns Park volleyball courts 0 0 176,800 176,800 0 (176,800) (100.00%) Browns Park restroom 0 0 0 0 160,000 160,000 0.00% Browns Park improvements 0 0 0 0 1,000,000 1,000,000 0.00% Swingsets 0 0 0 0 25,000 25,000 0.00% Resurface Discovery Park 0 0 0 0 40,000 40,000 0.00% Total expenditures 2,441,300 233,000 0 2,674,300 1,302,500 (1,371,800) (51.30%) Revenues over(under)expenditures 136,000 (47,000) 95,001 Beginning fund balance 126,202 126,202 79,202 Ending fund balance 262,202 79,202 174,203 #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 5,900 0 0 5,900 9,000 3,100 52.54% Total revenues 5,900 0 0 5,900 9,000 3,100 52.54% Expenditures Miscellaneous 0 0 0 0 0 0 0.00% Transfers out-#001 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over(under)expenditures 5,900 5,900 9,000 Beginning fund balance 843,688 843,688 849,588 Ending fund balance 849,588 849,588 858,588 Note: The fund balance in#310 includes$839,281.10 paid by the Library District for 282 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of$839,285.10. #311 -PAVEMENT PRESERVATION Revenues Transfers in-#001 962,700 0 0 962,700 972,300 9,600 1.00% Transfers in-#101 67,342 0 0 67,342 0 (67,342) (100.00%) Transfers in-#106 0 0 1,000,000 1,000,000 1,500,000 500,000 50.00% Transfers in-#301 685,329 0 0 685,329 734,300 48,971 7.15% Transfers in-#302 685,329 0 0 685,329 734,300 48,971 7.15% Grant Proceeds 2,572,500 0 0 2,572,500 1,820,000 (752,500) (29.25%) Total revenues 4,973,200 0 1,000,000 5,973,200 5,760,900 (212,300) (3.55%) Expenditures Pavement preservation 4,008,600 0 0 4,008,600 5,923,200 1,914,600 47.76% Pre-project GeoTech 50,000 0 0 50,000 50,000 0 0.00% Total expenditures 4,058,600 0 0 4,058,600 5,973,200 1,914,600 47.17% Revenues over(under)expenditures 914,600 1,914,600 (212,300) Beginning fund balance 3,362,503 3,362,503 5,277,103 Ending fund balance 4,277,103 5,277,103 5,064,803 Page 9 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 1,000,000 2,795,429 0 3,795,429 0 (3,795,429) (100.00%) Transfers in-#313 74,960 0 0 74,960 0 (74,960) (100.00%) Investment Interest 16,000 0 0 16,000 50,000 34,000 212.50% Total revenues 1,090,960 2,795,429 0 3,886,389 50,000 (3,836,389) (98.71%) Expenditures City Hall Sculpture Siting 0 0 5,383 5,383 0 (5,383) (100.00%) Transfers out#101 0 0 0 0 907,000 907,000 0.00% Transfers out#303(Euclid Ave-Flora to Barker) 5,000 0 410,839 415,839 5,000 (410,839) (98.80%) Transfers out#303(8th&Camahan Intersection) 0 0 425,000 425,000 45,000 (380,000) (89.41%) Transfers out#303(Indiana bus stops&crosswalks; 110,000 0 (110,000) 0 0 0 0.00% Transfers out#303(Barker Road Corridor) 0 0 148,488 148,488 267,000 118,512 79.81% Transfers out#309(Appleway Trail-Sullivan-Corbin 301,900 0 0 301,900 5,000 (296,900) (98.34%) Transfers out#309(Appleway Trail-Evergreen-Sull 22,200 0 0 22,200 9,788 (12,412) (55.91%) Transfers out#314(Pines Rd Grade Separation) 0 0 4,809 4,809 0 (4,809) (100.00%) Total expenditures 439,100 0 884,519 1,323,619 1,238,788 (84,831) (6.41%) Revenues over(under)expenditures 651,860 2,562,770 (1,188,788) Beginning fund balance 4,427,286 4,427,286 6,990,056 Ending fund balance 5,079,146 6,990,056 5,801,268 #313-CITY HALL CONSTRUCTION FUND Revenues Investment Interest 0 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0 0.00% Expenditures Capital Outlay-City Hall 0 0 0 0 0 0 0.00% Transfers out-#312 74,960 0 0 74,960 0 (74,960) (100.00%) Total expenditures 74,960 0 0 74,960 0 (74,960) (100.00%) Revenues over(under)expenditures (74,960) (74,960) 0 Beginning fund balance 101,076 101,076 26,116 Ending fund balance 26,116 26,116 26,116 #314-RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 1,919,921 0 (254,980) 1,664,941 467,369 (1,197,572) (71.93%) Transfers in#001 0 0 0 0 0 0 0.00% Transfers in#301 0 0 463,836 463,836 36,111 (427,725) (92.21%) Transfers in#312 0 0 4,809 4,809 0 (4,809) (100.00%) Total revenues 1,919,921 0 213,665 2,133,586 503,480 (1,630,106) (76.40%) Expenditures 143 Barker BNSF Grade Separation 1,919,921 0 200,856 2,120,777 503,480 (1,617,297) (76.26%) 223 Pines Rd Underpass 1,000,000 0 77,540 1,077,540 0 (1,077,540) (100.00%) Total expenditures 2,919,921 0 278,396 3,198,317 503,480 (2,694,837) (84.26%) Revenues over(under)expenditures (1,000,000) (1,064,731) 0 Beginning fund balance 1,068,803 1,068,803 4,072 Ending fund balance 68,803 4,072 4,072 Page 10 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,870,000 0 0 1,870,000 1,890,000 20,000 1.07% Investment Interest 7,500 0 0 7,500 20,000 12,500 166.67% Miscellaneous 0 0 0 0 0 0 0.00% Total Recurring Revenues 1,877,500 0 0 1,877,500 1,910,000 32,500 1.73% Expenditures Wages/Benefits/Payroll Taxes 557,157 0 0 557,157 494,273 (62,884) (11.29%) Supplies 14,800 0 0 14,800 10,700 (4,100) (27.70%) Services&Charges 1,140,982 0 0 1,140,982 1,181,654 40,672 3.56% Intergovernmental Payments 35,000 0 0 35,000 37,500 2,500 7.14% Vehicle rentals-#501 12,750 0 0 12,750 12,750 0 0.00% Transfers out-#001 13,400 0 0 13,400 13,400 0 0.00% Total Recurring Expenditures 1,774,089 0 0 1,774,089 1,750,277 (23,812) (1.34%) Recurring Revenues Over(Under) Recurring Expenditures 103,411 0 0 103,411 159,723 NONRECURRING ACTIVITY Revenues Grant Proceeds 65,000 0 0 65,000 106,000 41,000 63.08% Miscellaneous 0 0 0 0 0 0 0.00% Total Nonrecurring Revenues 65,000 0 0 65,000 106,000 41,000 63.08% Expenditures Capital-various projects 450,000 0 0 450,000 450,000 0 0.00% Effectiveness study 15,000 0 0 15,000 10,000 (5,000) (33.33%) Watershed studies 60,000 0 0 60,000 100,000 40,000 66.67% Total Nonrecurring Expenditures 525,000 0 0 525,000 560,000 35,000 6.67% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (460,000) 0 0 (460,000) (454,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (356,589) 0 0 (356,589) (294,277) Beginning working capital 1,973,424 1,973,424 1,616,835 Ending working capital 1,616,835 1,616,835 1,322,558 #403-AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 0 460,000 460,000 0 0.00% Grant Proceeds 0 0 424,355 424,355 0 (424,355) (100.00%) Investment Interest 0 0 0 0 10,000 10,000 0.00% Total revenues 460,000 0 424,355 884,355 470,000 (414,355) (46.85%) Expenditures Capital-various projects 400,000 0 220,080 620,080 400,000 (220,080) (35.49%) Total expenditures 400,000 0 220,080 620,080 400,000 (220,080) (35.49%) Revenues over(under)expenditures 60,000 264,275 70,000 Beginning working capital 1,413,073 1,413,073 1,677,348 Ending working capital 1,473,073 1,677,348 1,747,348 Page 11 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/10/2018 2019 Budget 2018 2019 Difference Between As 1st 2nd As Proposed 2018 and 2019 Adopted Amendment Amendment Amended Budget $ INTERNAL SERVICE FUNDS I #501 -ER&R FUND Revenues Vehicle rentals-#001 30,000 0 0 30,000 30,000 0 0.00% Vehicle rentals-#101 21,250 0 0 21,250 21,250 0 0.00% Vehicle rentals-#101 (plow replace.) 77,929 0 0 77,929 77,929 0 0.00% Vehicle rentals-#402 12,750 0 0 12,750 12,750 0 0.00% Transfers in-#001 (CenterPlace kitchen reserve) 36,600 0 0 36,600 36,600 0 0.00% Investment Interest 4,000 0 0 4,000 9,500 5,500 137.50% Total revenues 182,529 0 0 182,529 188,029 5,500 3.01% Expenditures Vehicle Replacement 0 0 0 0 0 0 0.00% Snow Plow Replacement 0 0 0 0 0 0 0.00% Snow Plow Blades 0 0 0 0 0 0 0.00% Small tools&minor equipment 20,000 0 0 20,000 20,000 0 0.00% Transfers out-#001 (networking equipment) 0 0 0 0 0 0 0.00% Total expenditures 20,000 0 0 20,000 20,000 0 0.00% Revenues over(under)expenditures 162,529 162,529 168,029 Beginning working capital 1,096,283 1,096,283 1,258,812 Ending working capital 1,258,812 1,258,812 1,426,841 #502-RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0 0 0.00% Transfers in-#001 370,000 0 0 370,000 390,000 20,000 5.41% Total revenues 370,000 0 0 370,000 390,000 20,000 5.41% Expenditures Auto&Property Insurance 370,000 0 0 370,000 390,000 20,000 5.41% Unemployment Claims 0 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total expenditures 370,000 0 0 370,000 390,000 20,000 5.41% Revenues over(under)expenditures 0 0 0 Beginning fund balance 244,261 244,261 244,261 Ending fund balance 244,261 244,261 244,261 TOTAL OF ALL FUNDS Total of Revenues for all Funds 75,762,925 3,335,429 4,288,020 83,386,374 71,461,257 Total of Expenditures for all Funds 77,365,593 3,775,429 2,848,831 83,989,853 70,668,517 Total grant revenues(included in total revenues) 15,169,803 0 (704,952) 14,464,851 6,001,813 Total Capital expenditures(included in total expenditures) 21,644,311 283,000 503,859 22,431,170 13,164,455 Page 12 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/14/2018 2019 Budget General Fund 2018 2019 Difference Between Amended as of $ as 2018 and 2019 Budget 6/12/2018 Change revised $ RECURRING ACTIVITY Revenues Property Tax 11,796,100 11,954,400 0 11,954,400 158,300 1.34% Sales Tax 20,881,900 22,917,000 0 22,917,000 2,035,100 9.75% Sales Tax-Public Safety 967,800 1,081,900 0 1,081,900 114,100 11.79% Sales Tax-Criminal Justice 1,738,000 1,944,000 0 1,944,000 206,000 11.85% Gambling Tax and Leasehold Excise Tax 381,000 387,000 0 387,000 6,000 1.57% Franchise Fees/Business Registration 1,210,000 1,224,000 0 1,224,000 14,000 1.16% State Shared Revenues 2,109,600 1,858,800 51,000 1,909,800 (199,800) (9.47%) Fines and Forfeitures/Public Safety 1,319,900 1,078,500 0 1,078,500 (241,400) (18.29%) Community and Public Works 1,684,100 1,882,300 0 1,882,300 198,200 11.77% Recreation Program Revenues 633,300 628,800 0 628,800 (4,500) (0.71%) Miscellaneous Department Revenue 1,000 1,000 0 1,000 0 0.00% Miscellaneous&Investment Interest 201,800 358,200 0 358,200 156,400 77.50% Transfers in-#101 (street admin) 39,700 0 0 0 (39,700) (100.00%) Transfers in-#105(h/m tax-CP advertising) 30,000 30,000 0 30,000 0 0.00% Transfers in-#402(storm admin) 13,400 13,400 0 13,400 0 0.00% Total Recurring Revenues 43,007,600 45,359,300 51,000 45,410,300 2,402,700 5.59% Expenditures City Council 548,494 523,717 0 523,717 (24,777) (4.52%) City Manager 956,245 983,965 (40,840) 943,125 (13,120) (1.37%) City Attorney 601,752 610,808 (1,709) 609,099 7,347 1.22% Public Safety 25,464,251 25,777,304 150,000 25,927,304 463,053 1.82% Deputy City Manager 450,663 266,589 0 266,589 (184,074) (40.85%) Finance/IT 1,339,064 1,393,637 7,040 1,400,677 61,613 4.60% Human Resources 277,387 285,466 10,000 295,466 18,079 6.52% City Hall Operations and Maintenance 306,043 290,088 0 290,088 (15,955) (5.21%) Community&Public Works-Engineering 1,629,065 1,715,027 100,659 1,815,686 186,621 11.46% Net Community&Public Works-Economic Dev 970,642 1,047,820 (29,503) 1,018,317 47,675 4.91% fference Community&Public Works-Building&Plannin 2,209,559 2,245,502 2,741 2,248,243 38,684 1.75% $272,980 Parks&Rec-Administration 301,083 332,207 3,296 335,503 34,420 11.43% Parks&Rec-Maintenance 893,700 893,500 0 893,500 (200) (0.02%) Parks&Rec-Recreation 260,574 241,762 11,405 253,167 (7,407) (2.84%) _ Net Parks&Rec-Aquatics 492,900 491,153 0 491,153 (1,747) (0.35%) difference Parks&Rec-Senior Center 98,229 101,215 0 101,215 2,986 3.04% $66,543 Parks&Rec-CenterPlace 910,468 949,149 (190) 948,959 38,491 4.23%_ General Government 1,261,610 1,290,250 42,400 1,332,650 71,040 5.63% Transfers out-#204(2016 LTGO debt service) 399,350 401,250 0 401,250 1,900 0.48% Transfers out-#309(park capital projects) 160,000 160,000 0 160,000 0 0.00% Transfers out-#311 (pavement preservation) 962,700 972,300 0 972,300 9,600 1.00% Transfers out-#501 (CenterPlace kitchen reserve) 36,600 36,600 0 36,600 0 0.00% Transfers out-#502(insurance premium) 370,000 390,000 0 390,000 20,000 5.41% Total Recurring Expenditures 40,900,379 41,399,309 255,299 41,654,608 754,229 1.84% Recurring Revenues Over(Under) Recurring Expenditures 2,107,221 3,959,991 (204,299) 3,755,692 Page 13 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/14/2018 2019 Budget General Fund 2018 2019 Difference Between Amended as of $ as 2018 and 2019 Budget 6/12/2018 Change revised $ NONRECURRING ACTIVITY Revenues Transfers in-#106(solid waste repayment) 40,425 40,425 (3) 40,422 (3) (0.01%) Miscellaneous(donation) 0 0 0 0 0 0.00% Total Nonrecurring Revenues 40,425 40,425 (3) 40,422 (3) (0.01%) Expenditures General Government-IT capital replacements 115,000 107,000 0 107,000 (8,000) (6.96%) City Attorney(part-time attorney furniture) 4,809 0 0 0 (4,809) (100.00%) Public Safety(full facility generator) 100,000 0 0 0 (100,000) (100.00%) Public Safety(carpet&workstation replacement) 0 0 50,000 50,000 50,000 0.00% Deputy City Manager(Q-Alert software) 11,700 0 0 0 (11,700) (100.00%) Community&Econ Dev(retail recruitment) 50,000 0 25,000 25,000 (25,000) (50.00%) Parks&Rec(Flooring in Great Room&Dining Roos 50,000 0 0 0 (50,000) (100.00%) Parks&Rec(CP reseal two restroom floors) 3,000 0 0 0 (3,000) (100.00%) Generator for City Hall 200,000 0 0 0 (200,000) (100.00%) Transfers out-#309(CP outdoor venue Phase 1) 200,000 0 0 0 (200,000) (100.00%) Transfers out-#309(Browns Park lighting&path) 200,000 0 0 0 (200,000) (100.00%) Transfers out-#309(Browns Park restroom) 0 0 160,000 160,000 160,000 0.00% Transfers out-#309(Browns Park other) 0 0 1,000,000 1,000,000 1,000,000 0.00% Transfers out-#122(replenish reserve) 490,000 0 0 0 (490,000) (100.00%) Transfers out-#312(misc capital projects) 1,000,000 0 0 0 (1,000,000) (100.00%) Transfers out-#312('15 fund bal>50%) 2,795,429 0 0 0 (2,795,429) (100.00%) Total Nonrecurring Expenditures 5,219,938 107,000 1,235,000 1,342,000 (3,877,938) (74.29%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (5,179,513) (66,575) (1,301,578) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (3,072,292) 3,893,416 2,454,114 Beginning unrestricted fund balance 33,664,22230,591,930 30,591,930 Ending unrestricted fund balance 30,591,930 /1 34,485,346 33,046,044 Ending fund balance as a percent of recurring expenditures= 83.30% 79.33% Recurring Expenditures Public Safety 25,464,251 25,777,304 150,000 25,927,304 1.82% 62.24% All other departments 15,436,128 15,622,005 105,299 15,727,304 1.89% 37.76% 40,900,379 41,399,309 255,299 41,654,608 1.84% 100.00% Page 14 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/14/2018 General Fund #001 2019 Budget Worksheets - Expenditure Changes from June 12 to August 21, 2018 Line-Item Line-Item Account Budget @ Increase Budget @ Number Description 6/12/2018 (Decrease) 8/21/2018 Revenues 001.000.000.336.00.99 Streamline Mitigation of Sales Tax 254,500 (50,000) 204,500 001.000.000.336.06.21 MVET Criminal Justice- Population 30,300 1,300 31,600 001.000.000.336.06.26 Criminal Justice Special Programs 103,400 1,000 104,400 001.000.000.336.06.42 Marijuana Excise Tax Distribution 33,200 78,900 112,100 001.000.000.336.06.94 Liquor Board Excise Tax 478,200 14,200 492,400 001.000.000.336.06.95 Liquor Board Profits 776,200 5,600 781,800 001.000.000.397.10.60 Transfers in -#106 40,425 (3) 40,422 50,997 Expenditures City Manager 001.013.000.513.10.10.00 Wages R 631,780 (24,096) 607,684 001.013.000.513.10.20.00 Payroll Taxes and Benefits R 280,105 (16,744) 263,361 (40,840) City Attorney 001.013.015.515.32.10.00 Wages R 345,064 (1,709) 343,355 (1,709) Public Safety 001.016.000.521.20.49.06 Miscellaneous Srvs/Contingency R 500,000 150,000 650,000 001.016.099.521.20.35.01 Minor Equipment N 0 40,000 40,000 001.016.099.521.20.48.01 Equipment Repair& Maintenance N 0 10,000 10,000 200,000 Finance 001.018.014.514.23.10.00 Wages R 935,223 3,900 939,123 001.018.014.514.23.20.00 Payroll Taxes and Benefits R 427,964 840 428,804 001.018.014.514.23.43.01 Travel/Mileage R 5,000 200 5,200 001.018.014.514.23.49.04 Registrations R 9,700 2,100 11,800 7,040 Human Resources 001.018.016.518.10.49.10 Education Reimbursement R 0 10,000 10,000 10,000 Community& Public Works - Engineering 001.040.041.543.10.10.00 Wages R 682,305 66,522 748,827 001.040.041.543.10.20.00 Payroll Taxes and Benefits R 301,146 33,637 334,783 001.040.041.543.10.49.02 Memberships/Professional Licenses R 2,100 500 2,600 100,659 Community& Public Works - Economic Development 001.040.042.558.70.10.00 Wages R 489,664 (32,994) 456,670 001.040.042.558.70.20.00 Payroll Taxes and Benefits R 203,631 (14,509) 189,122 001.040.042.558.70.41.07 Contracted Economic Development R 40,000 18,000 58,000 001.040.099.558.70.41.05 Retail Recruitment Contract N 0 25,000 25,000 (4,503) Page 15 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 8/14/2018 General Fund #001 2019 Budget Worksheets - Expenditure Changes from June 12 to August 21, 2018 Line-Item Line-Item Account Budget @ Increase Budget @ Number Description 6/12/2018 (Decrease) 8/21/2018 Expenditures- continued Community& Public Works - Building and Planning 001.040.043.558.50.10.00 Wages R 986,232 2,256 988,488 001.040.043.558.50.20.00 Payroll Taxes and Benefits R 468,520 485 469,005 2,741 Parks & Recreation -Administration 001.076.000.576.80.10.00 Wages R 195,939 2,712 198,651 001.076.000.576.80.20.00 Payroll Taxes and Benefits R 60,219 584 60,803 3,296 Parks & Recreation - Recreation 001.076.301.571.20.10.01 Temp/Seasonal -Wages R 67,653 3,210 70,863 001.076.301.571.20.20.01 Temp/Seasonal- PR Tax & Benefits R 9,393 1,195 10,588 001.076.301.571.20.49.06 Miscellaneous Services R 21,900 7,000 28,900 11,405 Parks & Recreation - CenterPlace 001.076.305.575.50.10.01 Temp/Seasonal-Wages R 85,450 (857) 84,593 001.076.305.575.50.20.01 Temp/Seasonal- PR Tax & Benefits R 10,242 667 10,909 (190) General Government 001.090.000.513.10.41.05 Professional Services -Misc Studies R 200,000 45,000 245,000 001.090.000.514.23.41.01 Accounting &Auditing R 90,000 5,000 95,000 001.090.000.550.00.41.05 Outside Agencies- Social Svc & Econ D R 200,000 (18,000) 182,000 001.090.000.518.90.44.03 Taxes &Assessments R 0 12,100 12,100 001.090.000.553.70.44.03 Spokane Regional Clean Air Agency R 139,000 (1,700) 137,300 001.090.000.597.30.00.90 Transfers out-#309 (Browns Pk restroom; N 0 160,000 160,000 001.090.000.597.30.00.90 Transfers out-#309 (Browns Pk impr.) N 0 1,000,000 1,000,000 1,202,400 Total changes in General Fund expenditures 1,490,299 R= recurring 255,299 N = nonrecurring 1,235,000 1,490,299 Page 16 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 2019 Budget General Fund Department Changes from 2018 to 2019 Difference Between 2018 2018 and 2019 Amended 2019 Increase (Decrease) Budget Budget $ City Council Wages, Payroll Taxes & Benefits 233,194 208,417 (24,777) (10.63%) Supplies 4,950 4,950 0 0.00% Services &Charges 310,350 310,350 0 0.00% Total 548,494 523,717 (24,777) (4.52%) City Manager Wages, Payroll Taxes & Benefits 877,105 871,845 (5,260) (0.60%) Supplies 4,300 4,300 0 0.00% Services &Charges 74,840 66,980 (7,860) (10.50%) Total 956,245 943,125 (13,120) (1.37%) City Attorney Wages, Payroll Taxes & Benefits 506,481 521,744 15,263 3.01% Supplies 1,951 2,351 400 20.50% Services &Charges 93,320 85,004 (8,316) (8.91%) Total 601,752 609,099 7,347 1.22% Public Safety Non-Departmental (Fines & Forfeits) 579,750 589,150 9,400 1.62% Wages/Payroll Taxes/Benefits 3,000 12,000 9,000 300.00% Supplies 25,500 25,750 250 0.98% Other Services and Charges 296,715 748,266 451,551 152.18% Intergovernmental Services 24,559,286 24,552,138 (7,148) (0.03%) Total 25,464,251 25,927,304 463,053 1.82% Deputy City Manager Wages, Payroll Taxes & Benefits 358,493 220,619 (137,874) (38.46%) Supplies 2,000 2,000 0 0.00% Services &Charges 90,170 43,970 (46,200) (51.24%) Total 450,663 266,589 (184,074) (40.85%) Finance/IT Wages, Payroll Taxes & Benefits 1,308,614 1,367,927 59,313 4.53% Supplies 6,450 6,450 0 0.00% Services &Charges 24,000 26,300 2,300 9.58% Total 1,339,064 1,400,677 61,613 4.60% Human Resources Wages, Payroll Taxes & Benefits 254,577 265,058 10,481 4.12% Supplies 580 1,130 550 94.83% Services &Charges 22,230 29,278 7,048 31.70% Total 277,387 295,466 18,079 6.52% City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits 100,943 89,488 (11,455) (11.35%) Supplies 30,000 30,500 500 1.67% Services &Charges 175,100 170,100 (5,000) (2.86%) Total 306,043 290,088 (15,955) (5.21%) (Continued to next page) Page 17 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 2019 Budget General Fund Department Changes from 2018 to 2019 Difference Between 2018 2018 and 2019 Amended 2019 Increase (Decrease) Budget Budget $ (Continued from previous page) Community& Public Works- Engineering Wages, Payroll Taxes & Benefits 1,480,905 1,602,572 121,667 8.22% Supplies 27,750 27,100 (650) (2.34%) Services &Charges 120,410 186,014 65,604 54.48% Total 1,629,065 1,815,686 186,621 11.46% Community& Public Works- Economic Dev Wages, Payroll Taxes & Benefits 679,852 658,977 (20,875) (3.07%) Supplies 2,500 3,000 500 20.00% Services &Charges 288,290 356,340 68,050 23.60% Total 970,642 1,018,317 47,675 4.91% Community& Public Works- Building & Planning Wages, Payroll Taxes & Benefits 1,820,359 1,893,743 73,384 4.03% Supplies 44,200 44,200 0 0.00% Services &Charges 325,000 285,300 (39,700) (12.22%) Intergovernmental Services 20,000 25,000 5,000 25.00% Total 2,209,559 2,248,243 38,684 1.75% Parks & Rec-Admin Wages, Payroll Taxes & Benefits 254,133 267,703 13,570 5.34% Supplies 7,600 4,750 (2,850) (37.50%) Services &Charges 39,350 63,050 23,700 60.23% Total 301,083 335,503 34,420 11.43% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 7,500 4,000 (3,500) (46.67%) Services &Charges 886,200 889,500 3,300 0.37% Total 893,700 893,500 (200) (0.02%) Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 189,274 160,667 (28,607) (15.11%) Supplies 7,750 8,650 900 11.61% Services &Charges 63,550 83,850 20,300 31.94% Total 260,574 253,167 (7,407) (2.84%) Parks & Rec-Aquatics Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 3,300 2,000 (1,300) (39.39%) Services &Charges 489,600 489,153 (447) (0.09%) Total 492,900 491,153 (1,747) (0.35%) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 91,729 94,715 2,986 3.26% Supplies 1,600 1,600 0 0.00% Services &Charges 4,900 4,900 0 0.00% Total 98,229 101,215 2,986 3.04% (Continued to next page) Page 18 of 20 P:\Finance\2019 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2018 08 21\budget summary as of 2018 08 21.xlsx CITY OF SPOKANE VALLEY,WA 2019 Budget General Fund Department Changes from 2018 to 2019 Difference Between 2018 2018 and 2019 Amended 2019 Increase (Decrease) Budget Budget $ (Continued from previous page) Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 503,499 534,355 30,856 6.13% Supplies 73,524 70,774 (2,750) (3.74%) Services &Charges 333,445 343,830 10,385 3.11% Total 910,468 948,959 38,491 4.23% General Government Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 104,450 86,350 (18,100) (17.33%) Services &Charges 754,660 841,900 87,240 11.56% Intergovernmental Services 332,500 339,400 6,900 2.08% Capital outlays 70,000 65,000 (5,000) (7.14%) Total 1,261,610 1,332,650 71,040 5.63% Transfers out-#204 debt service 399,350 401,250 1,900 0.48% Transfers out-#309 park capital pros 160,000 160,000 0 0.00% Transfers out-#311 Pavement Preservation 962,700 972,300 9,600 1.00% Transfers out-#501 CenterPlace Kitchen Reserve 36,600 36,600 0 0.00% Transfers out-#502 370,000 390,000 20,000 5.41% Total recurring expenditures 40,900,379 41,654,608 754,229 1.84% Summary by Category Wages, Payroll Taxes & Benefits 8,662,158 8,769,830 107,672 1.24% Supplies 355,905 329,855 (26,050) (7.32%) Services &Charges 4,392,130 5,024,085 631,955 14.39% Transfers out-#204 399,350 401,250 1,900 0.48% Transfers out-#309 160,000 160,000 0 0.00% Transfers out-#311 - Pavement Presery 962,700 972,300 9,600 1.00% Transfers out-#501 36,600 36,600 0 0.00% Transfers out-#502 370,000 390,000 20,000 5.41% Non-Departmental (fines &forfeits) 579,750 589,150 9,400 1.62% Intergovernmental Svc (public safety) 24,559,286 24,552,138 (7,148) (0.03%) Intergovernmental Svc 352,500 364,400 11,900 3.38% Capital outlay 70,000 65,000 (5,000) (7.14%) 40,900,379 41,654,608 754,229 1.84% Page 19 of 20 4- 0 M O N .-. 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C C• C C O )N 0 N N Ll Cco E E U 0)o_ E O C 0,- 0 C (0 U d 0) 0) d U N ao N 0) 6 0 0 (n 0 0 0 0 C d o 0 >, 0) m C C 0 0 0 E U .E C c To C (6 U o U (6 N E .0 -0 U U U IL Ll u_ U 3 m w o .N •E o a°.) .� < EtU) U c 'C m (o N >-. >, N W U) c C . .0 O C C C 0 0 0 0 C LL U > CO rn a) 'En o C a) . C a) a) a) U) W C m E m - a� >`o O c U 5 m .� Et Et Et Et a� a� a� E H 0 0 0 (n (T0c > W W m Q W CI W dm 06 oo 06 co U &- O LL U 0 � Q .0 c m .0 2 � � > OOO000 W w W w o cncncn o ' n 0- 03 E ZI > 0) .C 3 3 d d d W W W W W W (`p (`p (`p (`p I- O N I- 0 0UUaaL.L2 d 0 0 0 0 0000000_ 0_ 0_ 0_ 0000 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 21, 2018 Department Director Approval: ❑ Check all that apply: [' consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 32"d Avenue Sidewalk Project #0258-Change Order#1 GOVERNING LEGISLATION: SVMC 3.35.10 —Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • May 23, 2017 — Council passed resolution 17-011 to adopt the 2018-2023 Six Year Transportation Improvement Plan which included the project. • March 13, 2018 — Council passed Resolution 18-002, amending the 2018-2023 TIP, which included this project. • April 3, 2018 —Administrative Report for the project updated/status • April 17, 2018- Council passed motion authorizing the City Manager to award contract to National Native American Construction (NNAC) Inc. BACKGROUND: The project installs a new curb, sidewalk and bike lane on the north side of 32nd Avenue from State Route 27 to Evergreen Road. The traffic signal at State Route 27 will be modified to accommodate the new ADA ramps on the NE corner of the intersection. The project also includes full width pavement preservation on the west end of the project (State Route 27 to just west of Mamer Road). In 2016, the City submitted a grant application and was awarded Transportation Improvement Board's (TIB) "Urban Sidewalk Program" grant fund. The current budget for the project is: TIB $ 377,513 City Fund 301 $ 87,880 City Fund 311 $ 73,500 City Fund 402 $ 37,007 Total Current Budget $ 575,900 The contract was awarded earlier this year to NNAC, Inc. in the amount of$466,016.61. Construction is scheduled to start September 4, 2018. With recent bids on other 2018 preservation projects, there are additional funds not encumbered in City Fund 311 for 2018 that can be used on this project. This Change Order extends the pavement preservation work to the full length of the project (Mamer Road to Evergreen Road). The total cost of this Change Order is $89,199.53. An additional $93,700.00 is needed for the project in order to execute the Change Order and establish a 5% contingency for this work. The additional funds will come from the unencumbered 2018 funds in Fund 311. OPTIONS: Consensus to move this forward as a motion consideration on the August 28 Consent Agenda or take other appropriate action. RECOMMENDED ACTION OR MOTION: Consensus to move this forward as a motion consideration on the August 28 Consent Agenda. BUDGET/FINANCIAL IMPACTS: The current total project budget is $575,900.00. Additional $93,700.00 of Fund 311 will be moved to the project for a new project total of$669,600.00. There are sufficient 311 funds to cover the cost of Change Order No. 1. STAFF CONTACT: Gloria Mantz, Engineering Manager ATTACHMENTS: Change Order No. 1 Spokane Valley CHANGE ORDER NO: 1 ENGINEERING CONSTRUCTION CONTRACT NO: 18-077.01 PROJECT: 32nd Avenue Sidewalk Project CONTRACT DATE: 5/9/2018 PRIME CONTRACTOR: National Native American Construction, Inc. CIP NO: 258 DESCRIPTION OF CHANGES City proposes to extend the pavement preservation work(Schedule B)from Sta. 16+98 to 25+16.5. The 1/2 inch depth grind and 1 1/2" HMA overlay will extend the full length of the project from the new curb on the north side to the existing curb on the south side. Additional channelization markings and utility adjustments will be necessary for this change. Item No. Description Unit Quantity Unit Price Total 206 Painted Wide Lane Line L.F. -700 $0.72 -$504.00 212 Planing Bituminous Pavement S.Y. 3,700 $6.28 $23,236.00 213 HMA Cl. 1/2 In. PG64H-28, 1.5 In. Depth S.Y. 3,700 $10.35 $38,295.00 214 Plastic Line L.F. 3,300 $3.85 $12,705.00 215 Plastic Wide Lane Line L.F. 1,620 $5.18 $8,391.60 216 Plastic Traffic Arrow EACH 6 $155.25 $931.50 217 Plastic Bicycle Lane Symbol EACH 2 $316.25 $632.50 218 Plastic Stop Line L.F. 30 $16.50 $495.00 219 Adjust Existing Water Valve EACH 2 $350.00 $700.00 220 Adjust Existing Manhole EACH 2 $260.00 $520.00 221 Project Temporary Traffic Control L.S. 1 $1,738.80 $1,738.80 222 Traffic Control Supervisor L.S. 1 $2,058.13 $2,058.13 Total Amount of this Change Order(incl. Tax): $89,199.53 PHYSICAL COMPLETION Original Contract Working Days: 25 Revision By This Change Order: 2 Revisions by Prior Change Orders: 0 Total Revised Contract Working Days: 27 CONTRACT AMOUNT THESE CHANGES RESULT IN THE FOLLOWING ADJUSTMENTS OF TOTAL CONTRACT AMOUNT: ORIGINAL TOTAL CONTRACT AMOUNT $ 466,016.61 TOTAL PRIOR CONTRACT CHANGE ORDER AMOUNT(through N/A) $ 0.00 TOTAL CONTRACT AMOUNT PRIOR TO THIS CHANGE ORDER $ 466,016.61 NET THIS CHANGE ORDER $ 89,199.53 TOTAL CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 555,216.14 CONTRACTOR ACCEPTANCE: DATE: The contractor hereby accepts this adjustment under the terms of Section 1-04.4 of the original contract. RECOMMENDED BY: DATE: Project Manager APPROVED BY: DATE: Engineering Manager APPROVED BY: DATE: City Manager ATTACHMENTS: Change Order Description Change Order Plan Sheets Distribution: ORIGINAL TO: City of Spokane Valley Clerk's Office COPIES TO: Contractor, Project File, Project Inspector, Finance Department COSV Form 9/5/2014 ITY Spokane ValleChange Order No: 1 y Construction Contract No: 16-084.01 THE CONTRACT IS MODIFIED AS FOLLOWS: WORK TO INCLUDE Background: City proposes to extend the pavement preservation work(Schedule B)from Sta. 16+98 to 25+16.5. The 1/2 inch depth grind and 1 '/2 inch HMA overlay will extend the full length of the project from the new curb on the north side to the existing curb on the south side. Additional channelization markings and utility adjustments will be necessary for this change. City submitted Request for Pricing#1 on 7/27/18 for the proposed work NNAC,Inc. submitted price quote on 7/30/18. Description of Change: This change order pays for all the work necessary to grind and overlay the existing asphalt from Sta. 16+98 to 25+16.5. Specification: Section 1-07.23(1) of the Special Provisions (page SP-26, line 28 through page SP-27, line 3)is replaced with the following: 32"d Avenue(Full Closure) • A full road closure is allowed for just the grinding,utility adjustments,and HMA overlay portion of the work between Sta 12+50 and 25+16.5,provided that: o For only three consecutive working days o Local access is provided to all property owners o Contractor is working within these limits o Traffic control and detour shall be set up in accordance to the Traffic Control Plans or other traffic control plans submitted to and approved by the Engineer. Plans: Plan sheets DM1, DM2, RS1,PP1, PP2, PP3, CH and TC3 have been revised. Time: Two additional working days are added to the contract. Measurement: There are no changes to measurement because of this change Payment: This change order provides additional quantities of existing bid items at a new negotiated unit price. Spokane Change Order No: 1 \/alleyg Construction Contract No: 16-084.01 Summary of Quantities: Previous New Estim Bid Item Description UnitQty. Qty Qty Unit Price Amount Change 206 Painted Wide Lane Line L.F. 700 0 -700 $0.72 -$504.00 212 Planing Bituminous Pavement S.Y. 0 3,700 +3,700 $6.28 $23,236.00 (NEW) 213 HMA Cl. '/2 In.PG64H-28, 1.5 S.Y. 0 3,700 +3,700 $10.35 $38,295.00 (NEW) In.Depth 214 Plastic Line L.F. 0 3,300 +3,300 $3.85 $12,705.00 (NEW) 215 Plastic Wide Lane Line L.F. 0 1,620 +1,620 $5.18 $8,391.60 (NEW) 216 Plastic Traffic Arrow EACH 0 6 +6 $155.25 $931.50 (NEW) 217 Plastic Bicycle Lane Symbol EACH 0 2 +2 $316.25 $632.50 (NEW) 218 Plastic Stop Line L.F. 0 30 +30 $16.50 $495.00 (NEW) 219 Adjust Existing Water Valve EACH 0 2 +2 $350.00 $700.00 (NEW) 220 Adjust Existing Manhole EACH 0 2 +2 $260.00 $520.00 (NEW) 221 Project Temporary Traffic L.S. 0 1 +1 $1,738.80 $1,738.80 (NEW) Control 222 Traffic Control Supervisor L.S. 0 1 +1 $2,058.13 $2,058.13 (NEW) TOTAL +$89,199.53 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 21, 2018 Department Director Approval: ❑ Check all that apply: [' consent ❑ old business [' new business [' public hearing [' information ® admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Capital Projects Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: This presentation is intended to provide Council with an update regarding the status of several capital projects. OPTIONS: Discussion Only RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Gloria Mantz, Engineering Manager ATTACHMENTS: Presentation )1 ..:, Capital Projects update ii,..12_7•T___L__ • , I i , I _. i* e .: - - - tit ffill ill . •*-.',IL-, f-' ---. : _ I •-- - ,_- , i--------: - • - • .;-.?.-:', -4.. mommulm i allellinr -.40111111116L. trp------ /Ire—rw-----,..- ,,,Fv ._•.*- -- Wriiiir .6 c11,_ , --........16 _____ ....,-- sir . .... _. .... • -/--' r /.•,. r" ' rr 'U -;-:- r 1.06 1i -41""--■- ,, _ . _ _ _____ ' ,21Beir _ , _ P ,f I .1 _ . ‘r ' . .. . ..,, ... ._ m. • r jo• -.A..1l.7,7'2 .-a.I-..4.1'.s;I.„.I.e.Pr.7,.__i.'•.r.1-P g—r.J.r.f,1.,\-i4' - I•L,'','r1'ik1_4,,41‘,IiF.rr..a.6.-;.4 v,, 4w' 11-ih41d1ni10, s r , . - .'.r-s.•i,.,..,4. r6 .--t,,,hf•ti1'o?`, -'m August 21, 2018 e Maiz, PE, Engineering Manager • . 6 _... _ . . . . - , Sliokane ' - ,,.., Valley.--- f Agenda Grade Separation Projects North Sullivan ITS Project Intelligent Transportation System (ITS) Infill — Phase I Project Projects in Construction S""ol�an e 2 P Valley Barker Road Grade Separation Project Survey and Basemap Completed Geotechnical Work Underway Initiated Environmental Review (NEPA) Concept A Submittal to BNSF Developing 60% Roadway Horizontal Alignment and Vertical Profiles Basis of Design Approved by WSDOT Next Steps Prepare Right-of-Way Plans When 60% Design is Complete Complete NEPA *dime 3 Obligate ROW Funds to Begin Negotiations with Property Owners jValley Pines Road Grade Separation Pro Jject 3 Coordination Meetings & Numerous Telephone Conversations with BNSF Since January 2018 BNSF Second Main Track Project Currently in Design for Construction in 2020 — Its Design Impacts This Project Submitted Concept A to BNSF on April 30 & June 4, 2018. As of July 30, BNSF Had Not Provided Comments Reached out to and Engaged Federal Senators & Representatives Maria Cantwell, Patty Murray & Cathy McMorris Rodgers Received Comments from BNSF on August 10, 2018 Requiring: 40 foot Track Spacing Ability to Accommodate up to Four Tracks Waiting on 60% Design for BNSF's 2nd Mainline Track Project P""ol�ane� Consultant Team Developing Concept B Submittal for BNSF S 4 Consultant Team Proceeding with Analysis of Alternatives 4000 Vallev North Sullivan ITS Project Install Conduit and Fiber Optic Cable from I-90 to Trent Avenue Engineering Design Complete in May 2018 ROW Certification Obtained a Wireline Crossing Permit from UPRR & License Agreement from BNSF Granting Non-exclusive Rights for Crossings Cannot Document Existing Road Crossing Easements with Railroads FHWA has Determined that New Roadway Easements Must be Obtained to Maintain Federal Funding Participation ITS Infill — Phase I Project Installed Conduit & Fiber Optic Cable Except Under UPRR ITS INFILL • : • Encountered Large Boulders at the PROJECT ` Permit Required Depth • City Signals are Connected to the : 4 ITS System , F Staff will Terminate Contract with Power City Completing Work by 11 August 22 ITS INFILL PROJECT Have Not Provided Redundancy to WSDOT I-90 System. Researching *Wane 6 Options p Valley Projects In Construction Mission Avenue — Flora to Barker Flora to Arties Segment will be Complete by August 31, 2018 Prior to Riverbend Elementary School Opening Arties to Barker to be Complete by October Pines & Grace Intersection Safety Project Paving and Sidewalk Complete Construction Began in July, to be Complete by August 30th S""ol�an e 7 P Valley Projects In Construction Broadway/Argonne/Mullan PCC Intersection Project Construction Began in Early June, to be Complete by Mid-September Concrete Paving Work Complete Signal and Sidewalk Work Underway Two Citywide Reflective Signal Backplate Projects 90% Installation Complete by Spokane County & WSDOT Signal Shops S""ol�an e 8 P Valley Projects In Construction Sprague Avenue (Sullivan to Corbin) ' Paving Complete Open to Traffic Project Suspended for Signal Pole s orlt Procurement - - _a _ _ - ----- 8th Avenue Sidewalk (Dickey to Thierman) Work Substantially Complete S°"vkan�e� 9 P Valley Projects In Construction Construction Fall of 2018 . ' ' �` 32th Avenue Sidewalk (SR-27 to Evergreen) Mission Avenue (McDonald to Evergreen) Euclid Avenue (Sullivan to Flora) Construction Spring of 2019 Argonne Road Preservation (Broadway to Mission) Received Construction Authorization July 25, 2018 Advertise Project 1st Week of October to Obtain , Most Competitive Pricing Siaane 10 Walley Questions? f� - �� r c +n�d� � x`.:13 �.',.�'0"+.. c. -a.`T' a M y� ;s3F4� g } „, ,e,,,,.:,44:4;1-;5::_3,,:, y� � s 3 r, �Va tx ,. d '13 ”. ta'�3z 1 " t .u3nt_., .,�#: rte^`- e�=i's' Y-"�4 a.<^S Spokane �� Walley CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 21,2018 Department Director Approval: Check all that apply: ❑consent ❑old business ❑new business ❑public hearing ❑information ®admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Administrative report — proposed amendments to chapter 6.05 SVMC, park regulations. GOVERNING LEGISLATION: Chapter 6.05 SVMC. PREVIOUS COUNCIL ACTION TAKEN: Adoption of chapter 6.05 SVMC in 2003; minor amendments in 2005,and minor amendments in 2009. BACKGROUND: The City's Parks and Recreation Department is charged with the care and maintenance of the City's park system,which includes enforcement of relevant portions of the SVMC. It has been a number of years since the City revisited the rules governing use of the parks. Staff has noted a number of instances where the adopted park rules are difficult to enforce due to ambiguity or because they don't address conduct that makes use of the parks by others more difficult or less enjoyable. Staff has reviewed chapter 6.05 SVMC for the purpose of revising areas that need to be updated. Staff will review various of the proposed amendments during the discussion with Council. OPTIONS: (1) Place on a future agenda for an ordinance first reading; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Consensus to place on a future agenda for an ordinance first reading. BUDGET/FINANCIAL IMPACTS:None. STAFF CONTACT: Mike Stone, Parks and Recreation Director; Cary Driskell, City Attorney. ATTACHMENTS: Draft revisions to chapter 6.05 SVMC. 6.05.010—Definitions. The following definitions shall be used in this chapter. "airborne vehicle"means any vehicle,whether capable of carrying humans or not,which is designed for the purpose of becoming and remaining airborne,including but not limited to airplanes,helicopters,hang gliders,model aircraft,drone vehicles,and hot air balloons. "Aalcoholic beverages"or"liquor"shall be defined pursuant toas set forth in RCW 66.04.010 and shall include alcohol,spirits,wine,and beer. "Gcamping"means Irccting a tent or shelter or arranging bedding or both for the purpose of,or Formatted:Highlight in such a way as will permit,remaining overnight;or parking a trailer,van,recreational vehicle, Formatted:Highlight bus,camper,or other vehicle for the purpose of remaining overnight. Commented[CD1]:This definition is going to be changed to coincide with an upcoming proposal our office will make "City"means the City of Spokane Valley,Washington. with regard to RV usage in the City's rights-of-way,and similar activities. We will fill this in soon. "Department"means the City of Spokane Valley parks and recreation department. "Department employee"means a duly appointed City of Spokane Valley parks and recreation depaitinent employee. "Director"means the city manager or designee who is anticipated to be the director of the parks and recreation depaitnient. " facility"or"facilities"means any building,structures,equipment,sign,material,shelter, swimming pool,vegetation,playground,or other physical property • .. •• administered trees,shrubs,plants,lawns,play equipment,benches,tables,picnic arms,athletic fields,trails,or parking and pedestrian areas(including curbs,sidewalks and driveways or internal roads)for motor vehicles,persons or structures owned or controlled by the City of Spokane Valley. "high-risk or damaging activities"means use of such things like inflatable play equipment with a capacity of two or more persons,dunk tanks,slip-n-slides,and pinatas. "Mmotor vehicle"means any self-propelled device capable of being moved upon a road;and in, upon,or by which any persons or property may be transported or drawn,and shall include,including but not limited to;automobiles,trucks,motorcycles,mopeds,motorized foot-scooters,golf carts,all-terrain vehiclesjeeps or similar-type all€& wheel-drive vehicles, and snowmobiles,whether or not they can be legally operated upon the public highways. "Qopen space,trails or parks,"collectively referred to as"City parks,"means any recreation or similar real property under the ownership,management,or control of the City. "Pperson"means any individual,group,firm,partnership,corporation,or club. Page 1 of 8 "pets"means any domesticated animal,with the exception of qualifying service animal. "Ttrail"means any path,track,or right-of-way designed for use by pedestrians,bicycles,or other nonmotorized modes of transportation. 6.05.020—Purpose. The City of Spokane Valley City parks,including facilities and programs of the department,are established and maintained by the City for public recreation purposes. This chapter is an exercise of the police power of the City,and its provisions shall be liberally construed for the preservation and protection of the natural environment,public peace,health,safety,and welfare. Unlawful and inappropriate behavior in the City's parks diminishes these precious assets and deprives citizens of the full use and enjoyment of the natural beauty,recreational opportunities, and peaceful repose that parks are intended to preserve. 6.05.030—Hours of Operation. Unless otherwise established by the director,City parks shall be open at 6:00 a.m.dawn and closed for use at 10:00 p.m,unless otherwise approved by the director. 6.05.0'10 Facility and outdoor field lights. Use of facilities Sunday through Thursday shall cease at 10:00 p.m.unless otherwise approved by the director.Use of facilities on Fridays or Saturdays shall cease at 11:00 p.m.unless otherwise approved by the director. 6.05.050—Special events permits. A special event permit is required prior to holdingbefore the occurrence of a special event pursuant to as defined in SVMC 5.15.010.If the parks and recreation department deems necessary,special event permits may be required for events involving more than the routine use of a park. Where appropriate,special conditions for athe special event shallwill be established by the department and included in the permit.The depaitiuent reserves the right to cancel a permit for good cause.If reasonably possible,notice of cancellation shall be given at least 24 hours in advance of the event. A cancellation or denial of a special event permit for an event occurring in a park may be appealed to the city councilCity Manager by filing a written appeal with the city clerk within 10 Page 2of8 days of the date of the decision.Upon such appeal,the City Managercity council may reverse, affirm,or modify the department's decision. 6.05.060—Sale of goods or services. The sale of any_goods or services in City parks or facilities,including food and beverages,is prohibited exceptchall be allowed only through written agreement with the City or by permit issued by the department,including food,beverages,or services 6.05.070-Rules governing use of City parks and facilities. A.Camping.No person shall camp in any City park or facility;unless such use is specifically allowed through issuance of a permit by the department,or where specifically posted by the department as being generally authorized.otherwise designated. B.Fires.No person shall ignite or maintain any fire or participate in igniting,maintaining,or using any fire within open space,trail or park or facility except in a designated barbecue unit or in a designated fire pit unless specifically authorized by the depaihnent. C.Food Waste,Washing of Clothes or Animals.No person shall clean fish;or other food,or wash any clothing or other articles for personal or household use,or any dog or other animal except at designated areas. D.Game Fish.All laws,rules and regulations of the State Game Commission relating to season limits and methods of fishing are applicable to fishing for game fish in park areas.No person may fish for,or possess any fish taken from any river,lake,pond,ctrcm or other body of water which is posted with a sign prohibiting fishing. E.Horseback Riding.Horses are prohibitednot permitted in allany City parks ande+facilities.3� unless permitted by the director. F.Littering.Littering in City parks and facilities is prohibited.not permitted.All waste and garbage shall be disposed of in a garbage can or other receptacle designed for such purpose. G.Motor Vehicles on Park Property.No person shall operate any motor vehicle on open space, trail,or park property unless such area has been specifically designated and posted for such use. No person shall operate a motor vehicle within the boundaries of a City park except on roads, streets,highways,parking lots,parking areas,or where otherwise permitted by posted notice or special event permit pursuant to SVMC 6.05.050.This subsection shall not apply to emergency, maintenance,or other authorized vehicles. H.Motor Vehicles—Parking.No operator of any motor vehicle,trailer,camper,boat trailer,or other vehicle shall park such vehicle in any City park or facility except where the operator is Page 3of8 using the area for the permitteddesignatedl recreational purpose,and the vehicle is parked either in the designated parking area;or in another area with the written permission of the department. No person shall park,leave standing,or abandon a vehicle in any facility after closing time except persons using park facilities as part of an event authorized in writing by the department. Any vehicle found in violation of SVMC 6.05.070 this subsection may be towed away at the owner's expense. SVMC 6.05.070This subsection shall not apply to maintenance and emergency vehicles or vehicles authorized by the department. I.Motor Vehicles—Speed Limits.No person shall drive a motor vehicle within any City park or facility at a speed greater than posted,having due regard for traffic,surface,and width of the road,and in no event at a speed which endangers the safety of persons,property,or wildlife. J.Parking Lots and Roadway—Games Prohibited.Games of any kind are prohibited in parking lots and roadways. K.Pets. 1.All Dogs,pets,or domestic animals are prohibitednot permitted on allany designated picnic areas,tennis courts,or play areas in any City park or in any building unless generallycpecifically permitted by posted notice.This subsection shall not apply to animal guide dos. 2.PetsDogs or other pets or domestic animals shallmust be kept on a leash no greater than 15 feet in length,and shall be kept under control at all times. 3.Any person whose do or other pet is in any open space,trail,or park area shall be responsible for the conduct of the animal and for removing feces deposited by thecuch animal. 4.No person shall allow his or her�etdog or other pet or domestic animal to bite,disturb, or harass any facility users,wildlife,or other pets.No person shall permit his or her �tdoor other pet or domestic animal to bark or make noise continuously or otherwise unreasonably disturb the peace and tranquility of other park users.No person shall permit dogs,pets or domestic animals to damage,destroy or remove park vegetation. L.Presence in City Facilities When Closed.No person shall enter or be present in facilities when closed except persons using facilities as part of an event authorized in writing by the department. M. Skateboards and Rollerblades Permitted—In Designated Areas Only.No person shall be permitted to skateboard or rollerblade in any park facilityies unless such use isotherwise designated and posted by the department. N.Sound Amplification.No person shall use,operate,or play in a City park any radio,tape player,disc player,television,musical instrument,record player or any other machine or device producing sound at a volume that is audible at a distance of over 30 feet therefrom except pursuant to a permit issued by the department. Page 4of8 0.Swimming.Swimming shall only be permitted in areas specifically posted for such use,and is otherwise prohibited posted areas. Mirabeau Springs is closed to entry or swimming by humans and dogs. P.Tents and Shelters in Parks.Unless authorized by the depaitment,no person shall erect, maintain,use,or occupy a temporary tent or shelter in any City park or facility unless there is an unobstructed view through such tent or shelter from at least two sides;provided,however,that nothing in this subsection shall be construed to authorize overnight camping. Q.Trail Use. 1.For the purposes of this subsection,"trail use"shall be construed to include all forms of movement or transportation on a trail,including but not limited to foot,bicycle,horse, skateboard,rollerskates and rollerblades. 2.Trail use is open to all non:motorized users unless otherwise designated and posted. Trail use restrictions may be posted at park entrances,trailheads or,in some cases,on individual trails. 3.Every person traveling on a trail shall obey the instructions of any official traffic control device or trail sign unless otherwise directed. 4.Ne-falVlotorized vehicles are prohibitedchall be allowed on City trails,however.For the purposes of this subsection,"motorized vehicles"means any form of transportation powered by an internal combustion or electric motor.This includes but is not limited to motor vehicles,golf carts,mopeds and all terrain vehicles.This subsection shall not apply to wheelchairs powered by electric motors ander authorized maintenance,police or emergency vehicles are exempt. R.Trespassing.No persona except an authorized City employee or emergency response personnel,or other person duly authorized,shall enter or go upon any area or facility which has been designated and posted as a"No Admittance"or"No Trespassing"area,or during any time when the park is closed to the public. S.Washing of Vehicles.No person shall clean or wash any motor vehicle in any City park or facility except in areas specifically designated for that use. T. Hitting Golf Balls. No person shall hit golf balls within a City park or facility unless signs are posted specifically allowing such activity. U. Airborne vehicles. No person shall use an airborne vehicle within any City park or facility except in areas specifically designated and posted by the City for such use. V.Metal detecting. No person shall engage in metal detecting activities in any City park or facility. Page 5 of 8 W.Signs.No person shall distribute or post any handbills,circulars,or signs in any City park, except by written contract or permit issued by the department. X.High-risk or damaging activities. No person shall engage in high-risk or damaging activities in any City park except by written contract or permit issued by the department. 6.05.080—Violation. Any person violating any provision of SVMC 6.05.030,6.05.040,6.05.050,6.05.060, or 6.05.070 shall have committed a class 3 infraction. 6.05.090—Rules governing use of City parks and facilities—Violation a misdemeanor. A.Alcohol Consumption.No person shall knowingly allow,conduct,hold,maintain,or consume alcohol in City parks or facilities without first obtaining a permit from the department. B.Designated Areas.The city council shall,through resolution,designate specific areas in City parks and facilities where alcohol may be consumed after obtaining an alcoholic beverage permit. C.Application for Alcoholic Beverage Permit.Application for permits shall be in writing and filed with the department.The application shall be filed no less than 10 days prior to the gathering at which alcoholic beverages will be consumed.Fees for such permits shall be established by separate council resolution.The department shall prescribe the form of the application,which shall include name and age of applicant,public place where permit is to be used,type of activity,date of activity,measures to control the consumption of alcoholic beverages,and such other matters as deemed appropriate by the department. These permit requirements are in addition to those required by the Washington State Liquor and Cannabis Board. The director shall review and either approve or deny the application within five days from receipt.The director may impose reasonable conditions upon the permit.-A denial by the director may be appealed to the city council within 10 days from the date of the denial. D.Damage to Property.No person shall remove,damage,or destroy any area in a City park or facility,including natural or man-made features,or excavation of any kind. E.Damage to Wildlife.Except for fishing and shellfishing authorized by state law,in authorized areas and subject to rules promulgated by the Washington State Fish and Wildlife Commission, it is unlawful in any park to capture,attempt to capture,tease,annoy,disturb,feed,or strike any bird or animal,or to throw or otherwise propel any object at or in the vicinity of any bird or animal. Page 6 of 8 F.Dumping in Water Prohibited.No person shall deposit any waste or refuse of any nature, including human or animal waste,into any river,stream,lake or other body of water running in, through,or adjacent to any City park. G.Firearms,Weapons. 1.No person except duly authorized law enforcement personnel shall possess a bow and arrow,crossbow,or air or gas weapon in a City park or facility.No person shall discharge across,in,or onto any facility any weapon,including but not limited to a firearm,bow and arrow,slingshot,crossbow,air or gas weapon,or any device capable of injuring or killing any person or animal,or damaging or destroying any public or private property._This subsection shall not apply where the department issued a special event permit for such activity. 2.Possession of firearms in any stadium or convention center;operated by the City, county,or other municipality,is prohibited except that such restrictions shall not apply to: a.Any pistol in the possession of a person licensed pursuant tom RCW 9.41.070 or exempt from the licensing requirement pursuant toby RCW 9.41.060;or b.Any showing,demonstration,or lecture involving the exhibition of firearms. H.Fireworks.No person shall possess,discharge,or cause to be discharged;in any City park or facility,any firecracker,torpedo,rocket,firework,explosive,or similar device,unless so authorized by the department. I.Interference with Trails.No person shall place,deposit,or otherwise locate any object, structure or device,whether natural or artificial,that threatens or endangers any trail,interferes with normal use of the trail,or that threatens or endangers any person traveling thereon. _This subsection shall not apply to City employees in the performance of their duties or to persons acting pursuant to written direction of the City. J.Outside Household or Commercial Waste.No person shall bring in or deposit household or commercial garbage or other,refuse,waste,or rubbish which is brought in such form from any private property,in any City park or facility garbage can or other receptacle. K.Removal of Property.No person shall remove any City property from a City park or facility without prior written the permission of the depaitment. L. Solicitation.No person shall solicit,sell,or peddle any goods,services,food or drink,or device,in any City park,except by contract or by permit issued by the department. Page 7 of 8 LM.Waste from Vehicles.No person shall drain or dump refuse or waste from any trailer, camper,automobile,or other vehicle in any City park or facility. 6.05.100—Violation—Penalty. Any person violating any provision of SVMC 6.05.090 shall be guilty of a misdemeanor. 6.05.110—Administrative sanctions. In addition to any prescribed penalty in chapter 6.05 SVMC,any person failing to comply with any provision of chapter 6.05 SVMC or otherwise violates any criminal provision of state lam shall be subject to the loss of park or recreation facility use privileges for up to six months. Such exclusion shall be initiated by a notice of trespass which identifies the nature of the conduct which resulted in the trespass. A notice of trespass may be appealed to the director at 2426 North Discovery Place,Spokane Valley,WA 99216 within 14 days from the date of issuance. The director may,after consideration of the basis for the appeal,uphold the exclusion and determine an appropriate length of time for exclusion,or overturn the exclusion. 6.05.120—Rules and policy. The city manager or designee may develop rules,policies,and forms to implement this-chapter 6.05 SVMC.All adopted rules,policies and forms shall be filed with the city clerk. Page 8 of 8 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 21, 2018 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative report — Discussion regarding City Council compensation. GOVERNING LEGISLATION: Washington State Constitution Article XXX; RCW 35.21.015; SVMC 2.10.020. PREVIOUS COUNCIL ACTION TAKEN: Adoption of SVMC 2.10.020 in 2006 establishing the ability of the Mayor to appoint a Salary Commission, with approval of the Council. BACKGROUND: At the July 17 Council meeting, a citizen expressed concern in the public comment period about the level of Council compensation, stating it had been many years since this issue had been addressed. At the July 31 meeting, City Manager Calhoun asked the Council if there was interest in receiving an administrative report regarding Council compensation, and there were no objections. There are two ways in which Council pay may be adjusted. First, the Council may adopt a salary ordinance establishing the new salary. However, pursuant to RCW 35A.13.040, "any increase or reduction in the compensation attaching to an office shall not become effective until the expiration of the term then being served by the incumbent: PROVIDED That compensation of councilmembers may not be increased or diminished after their election nor may the compensation of the mayor be increased or diminished after the mayor has been chosen by the council." As such, for example, Councilmember Thompson would not see increased pay under this method until the beginning of a second term if she chose to run and was re-elected, in 2022. Similarly, for example, Councilmember Woodard would not see increased pay under this method until the beginning of a third full term if he chose to run and was re- elected in 2020. The second way council pay may be adjusted is through the recommendation of a salary commission. RCW 35.21.015 provides the authority and process by which a city may establish a salary commission. Under this method, an appointed salary commission would undertake a review of the council and mayor salaries, analyze what councilmembers for similar jurisdictions are paid, and then make a written report to the council regarding whether the pay levels should be adjusted and, if so, to what levels. A summary of the salary commission's report would be published in the official newspaper of the City for two weeks, with the second publication marking the date as the official date of action for the salary commission. If there is no referendum petition filed with the City within 30 days of that second publication, the salary adjustment automatically goes into effect without any action of the Council, on the 31St day. Because the salary adjustment is made by the salary commission, and not the council, this is not considered an act by the council to perform a mid-term adjustment, and is thus permitted. Upon incorporation, the Council's pay was set pursuant to RCW 35A.13.040 at $400 per month, with the Mayor receiving $500 per month. In 2006, the Council adopted SVMC 2.10.020 establishing the authority for the Council to appoint a Salary Commission. The Council then appointed a five -member Commission to a one year term. The Commission met seven times, and submitted a final report December 4, 2006 which recommended an increase in pay to $750 per month for Councilmembers, and $975 per month for the Mayor. There was no referendum petition filed with the City within 30 days of the second publication date, so this recommendation became final and effective without action of the Council on January 17, 2007. A copy of the 2006 Independent Salary Commission Final Report is included for additional background, including the criteria for consideration, and process used in arriving at the recommendation. A staff member was assigned to assist the Salary Commission in collecting data for its consideration. A salary commission may be appointed for a period of one year by the Mayor, and confirmed by the Council. This five -person commission serves without pay, and members shall be residents of the City, and registered to vote in Spokane County. No officer, official, or employee of the City or any of their immediate family members may serve on a salary commission. If the Council is interested in a Council pay analysis for either a salary ordinance or through a salary commission, it should identify which option it wishes to pursue and staff can get the process started. Use of a salary commission will require that staff bring forward an amendment to SVMC 2.10.020 to remove dates that were specific to the 2006 review, as well as some minor Code cleanup. OPTIONS: (1) Request that staff perform a Council salary comparison analysis for purposes of drafting a proposed salary ordinance for Council consideration; (2) Request that staff advertise for openings on a 2018(19?) salary commission, with the appointment to last for up to one year or until a final report is issued; or (3) take other action as appropriate. RECOMMENDED ACTION OR MOTION: As stated by Council. BUDGET/FINANCIAL IMPACTS: Unknown at this time. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Draft ordinance language; 2006 Independent Salary Commission Final Report. A. Independent Salary Commission. 1. Creation of Independent Salary Commission. The City may appoint an independent salary commission for a period not to exceed o one year.There is hereby established for the City of Spokane Valley an independent salary commission for a peri d f ne year.* 2. Purpose. The purpose of the independent salary commission shall be to review and establish the salaries of the mayor and the council -members. 3. Composition. The independent salary commission shall consist of five members appointed by the mayor and confirmed by the city council. 4. Compensation. The independent salary commission shall serve without compensation. 5. Term. The term of appointment is up to one year. 6. Qualifications. a. Each person appointed to serve as a member of the independent salary commission shall be a citizen of the United States, a resident of the City of Spokane Valley for at least one year immediately preceding such appointment and while serving on the independent salary commission, bei a registered voter in Spokane County. b. No officer, official, or employee of the City or any of their immediate family members may serve on the independent salary commission. "Immediate family member" as used in this section means the parents, spouse, siblings, children, or dependent relatives of the officer, official, or employee, whether or not living in the household of the officer, official, or employee. 7. Operation. a. The independent salary commission shall elect a chair and vice chair from among its members. The independent salary commission may establish and adopt rules of procedure for the efficient and fair conduct of its business. b. The city manager shall appoint staff and make available supplies and equipment to assist the independent salary commission in preparation of its reports and records. c. Any communication from the independent salary commission to any member of the city council while reviewing the schedule of salaries shall be in writing and made part of the record of the independent salary commission's proceedings. d. The independent salary commission shall keep a written record of its proceedings, which shall be a public record in accordance with state law, and shall actively solicit public comment at all meetings, which shall be subject to the Open Public Meetings Act, chapter 42.30 RCW. e. The first meeting of the independent salary commission shall occur no later than 20 days after the appointments are made by the City CouncilOctober 23, 2006, and the commission shall review and, if it so determines, amend and file its schedule of salaries with the city clerk within 90 days after appointments are made by the City Council.no later than December 1, 2006 f. Three members of the independent salary commission shall constitute a quorum and the affirmative vote of three members shall be sufficient for the decision of all matters and the transaction of all business. 8. Responsibilities. To determine the appropriate rate of compensation, the independent salary commission shall assess the market rate of compensation for elected city officials and study the relationship of salaries to the duties of the mayor and the city council members. Salaries shall be established by an affirmative vote of not less than three members. 9. Removal. During the term of office, aA member of the independent salary commission may only be removed during the term of office for cause such as incapacity, incompetence, neglect of duty, or malfeasance in office or for a disqualifying change of residence. 10. Salary Schedule Filing Date Salary Schedule. The independent salary commission shall file its salary schedule with the city clerk who will publish the schedule two times, at least one week apart, in the official newspaper of the City. The second date of publication shall be considered the official filing date of the salary schedule. 11. Salaries Effective Date Salaries. The independent salary commission's salary schedule shall become effective in the amounts, at the times, and under the conditions established in the schedule unless a referendum has been filed pursuant to SVMC 2.10.020(B).in accordance with subsection B of this section. Once filed, the schedule shall be incorporated into the City budget without further action of the city council or independent salary commission. Salary adjustments established by the independent salary commission that result in a salary increase shall beafe effective immediately as to all council -members ander the mayor, regardless of their terms of office. If the salary adjustment established by the independent salary commission results in a salary decrease, the decreased salary shall be effective at the commencement of a councilmember's the incumbent's next subsequent term of office. B. Referendum. 1. Salary Schedule Subject to Referendum Petition. a. The independent salary commission's adopted salary schedule shall be subject to referendum petition by the people of the City. Any such petition shallmust be filed with the city clerk within 30 days after the official filing date of the salary schedule. In the event of the filing of a valid referendum petition, the salary increase or decrease shall not go into effect until approved by a vote of the people. b. Referendum measures under this section shall be submitted to the voters of the City at the next following general or municipal election occurring 30 days or more after the petition is filed, and shall be otherwise governed by the provisions of the Washington State Constitution or other laws generally applicable to referendum measures. 2. Referendum Statement. A referendum statement on a petition shall be phrased in the following language: Should the salary schedule filed with the City Clerk of the City of Spokane Valley by the Independent Salary Commission on be repealed in its entirety? Your signature on this petition indicates your vote in favor of repeal of the attached salary schedule in its entirety. A copy of the salary schedule or ordinance to such referendum petition shall be attached to each referendum petition for the information of the parties requested to sign such petition. 3. Initiative Provisions Applied to Referendum Process. All state law provisions applicable to the form of the petition and sufficiency of signatures required for an initiative petition as set forth herein, and to the submission to the vote of the people as set forth herein, shall apply to a referendum petition and to the salary schedule sought to be defeated thereby. 4. Referendum Effective Date Record. If a majority of the number of votes cast on the referendum oppose the salary schedule or ordinance, such salary schedule or ordinance shall be deemed repealed following the certification of the vote. Spokane ��lalley REcevED 2006 � ' CI y OF SFO YE VALLEY city c� 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 906 509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org Memorandum To: Chris Bainbridge, City Clerk From: Cary P. Driskell, Deputy City Attorney CC: Dave Mercier, City Manager Date: December 4, 2006 Re: 2006 Independent Salary Commission Recommendation The Spokane Valley 2006 Independent Salary Commission was formed pursuant to Ordinance 06-021. The purpose of the Commission was to review and establish the salaries of the Mayor and Council. According to the Ordinance, the Commission was to begin meeting no later than October 23, 2006, and was to file its schedule of salaries with the City Clerk no later than December 4, 2006. The Commission met on October 23, November 1, November 8, November 15, November 20, November 29, and December 4, 2006. Attached is the final report of the City of Spokane Valley 2006 Independent Salary Commission. The report includes the salary schedule along with their rationale. The monthly salary schedule is as follows: Position Current Monthly Proposed Salary Monthly Salary Mayor $500 $975 Councilmember $400 $750 Please let me know if you have questions. Cary P. Driskell Staff Liaison to the Spokane Valley 2006 Independent Salary Commission CITY OF SPOKANE VALLEY 2006 INDEPENDENT SALARY COMMISSION Final Report: December 4, 2006 Members: • Diane Tortorelli, Chair • Jim Huttenmaier, Vice Chair • Rick Larned • Frankie DeWitt • Gail Stiltner • Cary P. Driskell, Deputy City Attorney, Staff Liaison Introduction The City of Spokane Valley was incorporated effective March 31, 2003. It was the largest incorporation in Washington State, and the second largest incorporation in the country by population. With a population of 87,005, it is the seventh largest city in Washington. Spokane Valley operates under a Council -Manager form of government. The legislative branch is made up of a seven member Council, with the Mayor chosen by his or her fellow Councilmembers. The City Council hires a professional City Manager as the City's Chief Executive Officer. He or she is responsible for the administration of the city, and carrying out the policy directives of the City Council. According to the state law, upon incorporation of a city of 15,000 or more, the starting salary for council members is $400, and a councilmember holding the position of mayor shall be entitled to an additional 25%. The Mayor of Spokane Valley receives $500 per month, and the Councilmembers receive $400 per month. The Spokane Valley City Council adopted this salary schedule at incorporation until they could form an independent salary commission to provide a more in-depth analysis. The City Council formed the 2004 Independent Salary Commission to recommend a salary level. That Commission recommended that the Mayor receive $1,200, the Deputy Mayor receive $1,000, and that the other five Councilmembers each receive $900 per month. A referendum petition relating to the proposal was filed with the City pursuant to RCW 35.21.015. The issue was placed before the electorate of the City at the next general election, and the increase was defeated. Description of 2006 Independent Salary Commission On September 19, 2006, the City of Spokane Valley City Council approved Ordinance 06-021, creating a five -member 2006 Independent Salary Commission. The purpose of the Commission is to review and establish the salaries of the Mayor and Council. The City advertised the Commission openings, received applications, and appointed five members. The term of the Commission is one year, and members serve without compensation. Pursuant to Ordinance 06-021, the Independent Salary Commission was to begin meeting no later than October 23, 2006, and was to file its schedule of salaries with the City Clerk no later than December 4, 2006. The Commission met on October 23, November 1, November 8, November 15, November 20, November 29, and December 4, 2006, and submitted its report on December 4, 2006. With the exception of the December 4 meeting, the Appendix [II contains a summary of each meeting. The December 4 meeting summary will be available later from the City clerk. The Process The Salary Commission analyzed Mayor and Council salary information compiled by the Association of Washington Cities of over 250 cities throughout the state. They narrowed their comparison to the twenty largest cities in the state. Additional analysis led the Commission to again refine its focus to four cities: Bellevue, Federal Way, Yakima and Kennewick. See Appendix I for more information on comparables. The Commission members focused on three factors in their deliberation: (1) what council members and mayors receive in other cities of similar size (market comparison); (2) a thorough understanding of the Page 2 of 16 work and responsibility of Spokane Valley Councilmembers; and (3) public opinion of what constitutes a fair salary. The Commission requested and received information from the Spokane Valley City Council regarding how many hours each Councilmember spends, on average, each month attending to City business. The Commission held public meetings, and the City posted the meeting agendas and meeting summaries on its website. Commission members also compiled a survey that was placed on the City's website with questions regarding various potential salary levels. See Appendix II for a summary. The Commission as a whole discussed various salary proposals, and reached consensus on a final salary schedule. Council Roles and Responsibilities Based upon a survey of the Councilmembers, the Commission determined that the average time spent monthly for the six Councilmembers, excluding the Mayor, is 78 hours. The Mayor averages 100 hours per month. There are typically two regular Council meetings and two study sessions per month. These meetings and study sessions last two to three hours each. In addition to the meeting attendance, the Mayor and Councilmembers prepare for each meeting by reading the material and sometimes following up with staff members in advance with questions they may have. In their role as policy makers for the City, Councilmembers need to stay informed on issues such as provision of public services; land use and zoning; levels of taxation and spending; and regional, state and federal legislative proposals. In addition to these regular commitments, Councilmembers represent the City's interests on various regional Boards and Commissions. Councilmembers are currently Board members of the Spokane Transit Authority, the Spokane Regional Transportation Council, the Spokane Regional Health District, the Convention & Visitors Bureau and the International Trade Alliance. They also represent the City at the state and national level, with a Council member serving as the Vice President of the Association of Washington Cities, and two Councilmembers serving on steering committees for the National League of Cities. They interact both formally and informally with other elected officials in the region, representing Spokane Valley's interests on a broader level. Examples of current issues include the future of wastewater treatment, regional emergency management, potential construction of a jail facility, regional transportation, and management of region -wide growth. The responsibilities of the Mayor and Councilmembers also include maintaining contact with the community. They are active in community organizations and events such as the Spokane Valley Chamber of Commerce, the Economic Development Council, the Spokane Valley Business Association, and ValleyFest. On a periodic basis, they hold Conversations with the Community at various locations around the city. During the school year, they also visit area high schools to discuss issues of importance to Spokane Valley's youth. They regularly receive and respond to letters, e-mails and telephone calls. Page 3 of 16 The Mayor and Councilmembers develop and deliver presentations to community organizations, such as the Spokane Valley Chamber of Commerce and Kiwanis. They write articles and guest editorials, conduct press conferences and conduct on -air interviews. They attend ceremonies such as ribbon cuttings, ground breakings, grand openings, open houses, graduations, and special events at local elementary schools. At some of these events they are simply in attendance, and at others they are writing and delivering speeches or acting as master of ceremonies. In addition to the above responsibilities, the Mayor manages the agenda and presides at Council meetings. The Deputy Mayor assumes the responsibilities of the Mayor in his or her absence. Rationale for the Proposal The City of Spokane Valley adopted the state -mandated $500 per month for the Mayor and $400 per month for Councilmembers until an independent salary commission could be appointed to review the amounts. The Commission members uniformly agreed that the amount was too low for the amount of time elected officials were obliged to devote to the City, and for the responsibility of representing the City and its residents. However, the Commission believes the basis for the Spokane Valley City Council should be grounded in a sense of volunteerism, and a desire to serve the community. Every Commission member expressed appreciation for the work of each member of the City Council. The Commission recognizes that a Councilmember is never "off-duty." He or she is approached by citizens not only at official events, but also in his or her everyday life, such as at work, at the grocery store and at church. The Commission members feel this accessibility is important to the community. While the Commission didn't feel it was appropriate to propose a full salary, they did feel the City should compensate its elected officials at a higher rate than they currently receive. The Commission had a general discussion regarding total compensation, including salary and optional benefits. The Commission is also aware that the value of the benefits package received, when averaged, is $569 per month. They weighed this information as they developed the proposal; however, they recognized that the scope of their work was limited to salary, which does not include benefits. The salary schedule proposed for the Spokane Valley Mayor and Councilmembers is less than the average monthly salary for comparable cities (See Appendix I) The Salary Commission considered three general factors in arriving at its proposal: 1. the amount of time spent, and work performed on behalf of the City, set forth above; 2. a market analysis of salary for mayors and councilmembers in comparable cities in Washington, set forth in Appendix I; 3. survey results and other public input received directly by Commission members, set forth in Appendix II. A majority of survey respondents indicated support of a salary increase at some level. Page 4 of 16 Salary Schedule Proposal The Spokane Valley 2006 Independent Salary Commission proposes the following salary schedule for the City of Spokane Valley Mayor and Councilmembers: • Position' Current Monthly 'Proposed Monthly , SalarSala Mayor $500 $975 Councilmember $400 $750 Pursuant to state law (RCW 35.21.015), this salary schedule shall become effective and incorporated into the city budge without further action of the City Council or Salary Commission, subject to a referendum of the people. Respectfully Subm // Diane Tortorelli, Chair of the Spokane Valley Independent Salary Commission Page 5 of 16 APPENDIX I: Comparables Survey of Monthly Salaries Municipality Seattle Spokane Tacoma Vancouver Bellevue Everett Spokane Valley Federal Way Kent Yakima Bellingham Kennewick Lakewood Renton Shoreline Redmond Auburn Pasco Kirkland Richland Population* 578,700 201,600 199,600 156,600 117,000 101,100 87,000 86,530 85,650 81,710 73,460 61,770 59,000 58,360 52,830 49,890 48,955 47,610 47,180 44,230 Form of Government Mayor** Councilmembers** Mayor -Council Mayor -Council Council -Manager Council -Manager Council -Manager Mayor -Council Council -Manager Council -Manager Mayor -Council Council -Manager Mayor -Council Council -Manager Council -Manager Mayor -Council Council -Manager Mayor -Council Mayor -Council Council -Manager Council -Manager Council -Manager 12,378 11,564 6,276 1,885 1,950 10,742 500 1,375 8,516 1,600 9,285 1,191 900 9,666 875 8,833 9,362 1,100 1,200 1,177 *Official April 1, 2006 Population Estimates: Office of Financial Management (OFM). **Source: AWC 2006 Salary Data Page 6 of 16 8,675 1,500 2,844 1,260 1,650 1,759 400 1,075 1,146 1,075 1,585 922 700 950 700 850 975 900 900 927 APPENDIX II: Summary of Public Survey Results 1. Given the responsibilities of Councilmembers, how much do you feel is an appropri. salary? $400 (no change): 31 43% $500-$800: 6 8% $900 -$1200: 16 22% $1300-$1500: 12 16% $1600-$2000: 7 10% TOTAL 72 2. Given the responsibilities of the Mayor, how much do you feel is an appropriate monthly salary? $500 (no change): 30 42% $600-$900: 5 7% $1000-$1300: 7 10% $1400-$1700: 17 24% $1800-$2100: 13 18% TOTAL 72 Page 7 of 16 APPENDIX III: Meeting Summaries SPOKANE VALLEY INDEPENDENT SALARY COMMISSION Spokane Valley City Hall Opportunity Conference Room, 8:30 a.m. October 23, 2006 Commission Members Present: Staff Present: Frankie DeWitt Staff Liaison: Cary Driskell, Deputy City Attorney Jim Huttenmaier Chris Bainbridge, City Clerk Robert (Rick) Larned Gail Stiltner Diane Tortorelli Meeting Summary: The meeting began at 8:30 .a.m. There were no members from the public in attendance. After everyone introduced themselves, Deputy City Attorney Driskell briefly reviewed the contents of the distributed notebooks, which included today's agenda, copy of signed Ordinance 06-021 creating the Salary Commission; Powers and Duties of Mayor, Deputy Mayor, and Councilmembers per RCW; Spokane Valley Municipal Code 2.10 stating the current salary levels of the Mayor and Councilmembers; and the August 2, 2004, final report of the previous salary commission. Commission members discussed whether to elect a chair and vice chair now or at the next meeting; they voiced their preference to have the Salary Commission information included on the City's website, including meeting schedules and meeting notes; they reviewed Ordinance 06-021 and the report due date of December 4 was announced. Commission members asked questions about and discussed the process from the last commission; discussed the importance of public education; and Mr. Driskell briefly explained the structure of City Hall and the Council/Manager form of government. It was determined that Mr. Driskell will survey the Mayor and Council as to the amount of time they spend in the capacity as members of the Council; and the idea was broached to put an interactive survey on the City's website to put the question to the public concerning a salary increase. Mr. Larned said there are three things for the commission and the public to consider: are they (Mayor and Council) worth it; can the City afford it, and is it equitable in the public's mind. Mr. Driskell will, prior to next week, e-mail the requested information to each Salary Commissioner. Mr. Driskell will examine the list of comparable cities used last time, and will update that list, and research a total of twenty cities, comparable in size, and ones which use the Council/Manager form of government. It was determined that the next meeting will be held Wednesday, November 1, beginning at 4 p.m. in the Opportunity Conference Room; a tentative further meeting was set for the same time the following week (November 8), keeping in rnind the date can change if necessary. Ms. DeWitt mentioned there were a couple recent newspaper articles relative to the Salary Commission and the Council's salary. The Commission elected Diane Tortorelli as Commission Chair, and Jim Huttenmaier as Vice Chair. The meeting adjourned at 9:32 p.m. Page 8 of 16 SPOKANE VALLEY INDEPENDENT SALARY COMMISSION Spokane Valley City Hall Opportunity Conference Room, 4:00 p.m. November 1, 2006 Commission Members Present: Staff Present:' Diane Tortorelli, Chair Staff Liaison: Cary Driskell, Deputy City Attorney Jim Huttenmaier, Vice Chair Chris Bainbridge, City Clerk Gail Stiltner Commission Members Absent: Frankie DeWitt Robert (Rick) Larned Meeting Summary: The meeting began at 4:00 p.m. There were no members from the public in attendance. There was mention of previous news articles that Frankie DeWitt was going to bring. It was also mentioned that Charlie Plumb of the Valley News Herald may be doing an article soon. Mr. Driskell said of the three goals mentioned at the last meeting, that the only goal this Commission should focus on is the actual salary itself, and should not be concerned with whether the City can afford it as Council determines budget. Discussion continued on the information from the other cities, whether other councils are part-time or full time, how much time councilmembers spend on their duties as compared with other cities; and the difficulty in a strict absolute comparison among all cities. Mr. Driskell also explained the public input referendum process. Mr. Driskell said he will explore the "cost of living" issue, as the previous Salary Commission's recommendation included "no automatic annual cost of living increase." It was determined that Mr. Driskell will ask councilmembers about the number of hours they spend in their capacity as Councilmembers, and hopes to get that information quickly. Mr. Driskell will also determine of those twenty cities researched, which cities have part-time councils. It was also determined to get specific time commitments from councils in Kennewick, Bellevue, Federal Way, and Yakima, and compare that information with that of our Councilmembers. The Commission will continue to work on phrasing of the question for the website, and will explore this further when all commission members are present. There was consensus that Mr. Driskell contact the media (Spokesman Review and Valley News Herald) after the November 8 meeting in the hope that they will run a public service announcement directing citizens to our website so citizens can give us their input. The meeting adjourned at 4:50 p.m. Page 9 of 16 SPOKANE VALLEY INDEPENDENT SALARY COMMISSION Spokane Valley City Hall Opportunity Conference Room, 4:00 p.m. November 8, 2006 Commission Members Present: Staff Present: Diane Tortorelli, Chair Staff Liaison: Cary Driskell, Deputy City Attorney Frankie DeWitt Chris Bainbridge, City Clerk Robert (Rick) Larned Gail Stiltner Commission Members Absent: Jim Huttenmaier Others Present: Bob Blum Meeting Summary: The meeting began at approximately 4:15 p.m. Mr. Bob Blum, member of the public (and member of the Spokane Valley Planning Commission), was also in attendance. The following discussion took place: 1. Calculation of benefits as part of councilmember's compensation: determined difficult to compare exactly internally and with the other four cities (Bellevue, Federal Way, Yakima, Kennewick), as some discrepancy likely to occur concerning benefits compensation, as number of family members vary, health benefits may be available but some would chose not to sign up for those benefits. It was determined to use an average for Spokane Valley councilmembers, that of $549.43 monthly. Mr. Driskell will work on exact wording for the website. 2. Suggestions for questions for the website: Ms. DeWitt: "Considering the fact that the salary for council of start-up cities is mandated by state law of $500 for mayor, and $400 for other councilmembers, and the City of Spokane Valley incorporated as the 8111 largest city in the state, what salary would you recommend for our councilmembers?" Discussion was also held concerning Mr. Huttenmaier's e-mailed suggestions. 3. Discussion on the process: whether to go forth with the report, or educate the citizens first. It was determined that questions would be placed on our website as soon as possible to gather citizen feedback. Mr. Driskell will also contact the City's Public Information Officer Carolbelle Branch, and Charlie Plumb of the Valley News Herald after today's meeting to discuss a public service announcement. Salary Commission members were reminded that the report must be completed and filed with the City Clerk by December 4, 2006. Ms. DeWitt asked if it was appropriate for each salary commissioner to write a letter to the editor; and Mr. Driskell said that would not be inappropriate. Concerning other cities' councilmember's salaries, staff will research to see how far down the list we have to go to find a $400 monthly councilmember salary. Staff will also research to determine the annual budgets for the other four comparable cities. It was also determined to add the following for the website information: Prior to Spokane Valley's incorporation, the average population of a newly incorporated city was ;" and "how long have you been a resident of the City of Spokane Valley;" and to include the name, phone number and e-mail address of Chris Bainbridge as the person to send website responses to. Mr. Driskell will take.all the comments and draft what he understands is to be placed on the website; and will send to all commission members for input. Page 10 of 16 Mr. Blum stated that it appears we are readying public information before a salary decision is made; and perhaps the commission should determine if council should get paid more and if so, how much, then place the information on the website. It was determined that the next meeting will be held next Wednesday at 4:15 p.m. in the Opportunity Conference Room; and to tentatively schedule a subsequent meeting for the following Monday at 4:00 p.m. It was determined that Diane Tortorelli will be the spokesperson for media contact. There being no further business, the meeting adjourned at 5:25 p.m. Page 11 of 16 SPOKANE VALLEY INDEPENDENT SALARY COMMISSION Spokane Valley City Hall Opportunity Conference Room, 4:15 p.m. November 15, 2006 Commission Members Present: Staff Present: Diane Tortorelli, Chair Staff Liaison: Cary Driskell, Deputy City Attorney Frankie DeWitt Chris Bainbridge, City Clerk Robert (Rick) Larned Gail Stiltner Commission Members Absent: Jim Huttenmaier Meeting Summary: The meeting began at approximately 4:15 p.m. Mr. Driskell mentioned as an information item, that approximately a month ago someone asked the Attorney General if an increase in health benefits is considered an increase in salary and therefore not allowed. Mr. Driskell explained that the Attorney General issued an opinion that such an increase would be considered an increase in salary, would not be allowed, and therefore, the official would have to pay the increased cost. Mr. Driskell said that he and our City Attorney Mike Connelly are working on language between now and Monday to propose to the AWC (Association of Washington Cities) to address this issue. Website survey: (see "Website Survey draft below): It was moved by Diane Tortorelli and seconded to accept the survey draft. It was then moved by Gail Stiltner and seconded to amend that motion to include the mention of benefits in the document. After brief discussion, Commission members voted unanimously to amend the motion. Connnission members concurred to add a new sentence after the words $400 monthly: "The Spokane Valley City Council receives those salaries, plus optional benef ts. " Mayor/Council Work Hours: Commission members discussed monthly and weekly average council work hours, and came to the consensus to amend the website survey to include that the Mayor averages 20-25 hours a week; and the council members each average 15-20 hours a week. Discussion then turned to average monthly salaries of the cities of Spokane Valley compared to Yakima, Bellevue, Federal Way, and Kennewick, resulting in an average mayor's salary of $1529; and an average council member's salary of $1180. Discussion then turned to the issue of if or how to include on the website survey, the survey of monthly council and mayor salaries of the twenty largest Washington cities. It was determined that a document will be drafted showing the municipality, population, form of government, and monthly salary of the Mayor and Councilmembers (along with mention of the source of the information), and to link that document to the website survey. Commission members concurred to add the new information, by adding the following sentence "click here to see the salaries of councilmembers of the 20 largest Washington State cities" and to add that information as a new sentence in the third paragraph, after the word "questions." Page 12 of 16 SPOKANE VALLEY INDEPENDENT SALARY COMMISSION Spokane Valley City Hall Opportunity Conference Room, 4:00 p.m. November 20, 2006 Commission Members Present: Staff Present: Diane Tortorelli, Chair Staff Liaison: Cary Driskell, Deputy City Attorney Frankie DeWitt Carrie Acosta, Deputy City Clerk Robert (Rick) Lamed Gail Stiltner Jim Huttenmaier Meeting Summary: The meeting began at approximately 4:10 p.m. Potential Recommendations for Future Salary: Mr. Driskell discussed the issues City Attorney Connelly researched in regard to increasing council salaries. He stated one potential option is to have councilmembers pay the cost increase of benefits themselves or the Salary Commission can include the benefits as part of their salary recommendation. Discussion was held as to whether benefits are part of the salary or if recommendations on benefits should be a separate issue. Mr. Driskell explained that the Attorney General's definition of salary varies, some include benefits and some do not. He further stated the report approved by the Salary Commission should indicate that discussion of benefits carne up during the meetings, helping to provide full disclosure. Mr. Driskell explained that the Salary Commission could help clarify its own definition of "salary" by giving a concise recommendation for the councilmember's salary and include benefit verbiage. Legally the commission can include terms such as "plus benefits" in their report. The commissioners discussed keeping the benefits at the current level. It was moved by Jim Huttenmaier and seconded that any salary recommendation shall include an optional benefits package that is the same as what the City Council currently receives. Commissioners concurred. Mr. Driskell will prepare a draft report for the commissioners to review and will e-mail to the commissioners by Wednesday, November 22, 2006. The draft report will not include specific dollar amounts. Commissioners discussed as part of their focus the need for assessing the market value of salary levels and whether increasing salaries will be acceptable to public opinion and the public perception of whether the city can afford it. The concern is that the recommendations by the Salary Commission may not be marketable to the public; however, marketing is not the purpose of the commission. The Salary Commission was formed to make a fair and equitable recommendation and the final report needs to justify the numbers recommended by assessing the market value of compensation and area wage rates. A fixed dollar amount on benefits cannot be included in the report because that amount varies depending on the benefit option chosen. Mr. Driskell indicated it is not necessary for the report to have a City fundability comparison showing the cost of salary and benefits now and the additional cost in the overall package being proposed. The City's budget does not have anything to do with the market rate, but is a consideration in the assessment of public opinion. Public Comment: Bob Blum asked if the Salary Commission is to determine if the City Council gets benefits as part of their salary. It was determined that the purpose of the Salary Commission is to include benefits language in its recommendation. The question again came up as to the definitions of salary and compensation. Mr. Blum Page 13 of 16 questioned if benefits should be recommended by this Salary Commission or if they should just discuss the salary without including benefits. He also asked if the proposed salary increase would be retroactive. Good of the Order: The survey ends Thursday, November 28, 2006 at 4:00 p.m. The next meeting will be held Wednesday, November 29, 2006 at 3:30 p.m. The final meeting will be Monday, December 4, 2006 at 4:00 p.m. to adopt the report. The meeting adjourned at 5:10 p.m. Page 14 of 16 SPOKANE VALLEY INDEPENDENT SALARY COMMISSION Spokane Valley City Hall, Opportunity Conference Room November 29, 2006 4:00 p.m. Commission Members Present: Diane Tortorelli, Chair Jim Huttenmaier, Vice Chair Frankie DeWitt Robert (Rick) Larned Gail Stiltner Staff Present: Staff Liaison: Cary Driskell, Deputy City Attorney Chris Bainbridge, City Clerk Others: Bob Blum, Citizen Meeting Summary: The meeting began at approximately 4:10 p.m. Call for Public Comments: No comments were offered. Discussion of issues: Salary Recommendation: The results of the website survey were reviewed and discussed. Discussion included the process once the report is finalized; leaving the salary as is or making an increase, and if an increase, how large; that survey results indicated a majority agreed to an increase; and that commission members realize that this survey is only one way to get some public input and is only one factor in their deliberations on the matter. It was moved by Mr. Huttenmaier and seconded, that the salary commission recommend that the mayor's salary be increased to $1100 monthly and the salary for the councilmembers be increased to $900 monthly. Discussion on the motion included the need for an acceptable range; other budget implications, and the service to the public; to make a salary fair and equitable for what the councilmembers do; the public's perspective of what these councilmembers do; salaries for other councils of comparable cities; that a majority of those responding to the survey were in favor of an increase; and whether there should be a differentiation in the Deputy Mayor's salary. Mr. Huttenmaier called for the question. Vote on the motion to increase the mayor's monthly salary to $1100 and the monthly councilmembers salary to $900: In favor: Jim Huttenmaier, Diane Tortorelli. Opposed: Frankie DeWitt, Gail Stiltner, and Rick Larned Motion failed. After further discussion, it was moved by Ms. Stiltner and seconded, to set the mayor's monthly salary at $975 and the councilmember's monthly salary at $750. After discussion on whether to have a separate salary recommendation for the deputy mayor, it was the Commission's consensus to keep the salary at the two levels: mayor and councilmembers. Vote on the motion: In favor: Frankie DeWitt, Gail Stiliner, Rick Larned. Opposed: Diane Tortorelli, Jim Huttenmaier. Motion passed. Report Discussion: Using the previous commission's report as a base, it was the Commission's consensus to make the following changes: Introduction; third paragraph, add: "According to the state laws on incorporation, for cities of 15,000 or above, the starting salary for council is $400 per month and the mayor receives $500 per month." Introduction, third paragraph, last sentence, add the words "at incorporation" after the word salary. Before the "Description of the Commission" add a discussion on the history of the first salary commission, including what was recommended and how that progressed. [Mr. Driskell will add the appropriate language.] Page 15 of 16 Rationale for the proposal: first sentence, change the word "declared" to "Mandated." Rationale for the proposal: delete the sentence: "In many cases, this meant that Councilmembers were paid in effect less than half the minimum wage." Rationale for the proposal: add to the sentence "The Commission members uniformly agreed that the amount was too !ow for the amount of time elected officials were obliged to devote to the city" — and for the responsibility of representing the City and its residents. Council Roles and Responsibilities: add to the first paragraph: "Based upon a survey of the council members, the salary commission determined that the monthly average time spent for the six Councilmembers, excluding the Mayor, is 78 hours. The Mayor averages 100 hours per month. Council Roles and Responsibilities: Paragraph 4, In addition to these regular commitments, omit the words "for instance" in the second sentence. Page 4, Rationale for the proposal: omit the second paragraph. Rationale for the proposal, third paragraph: change the second sentence to read: However, they believe the basis for the Spokane Valley Council should be grounded in a sense of volunteerism and a desire to serve the community. Rational for the proposal, add: The Commission had a general discussion about total compensation which includes salary and optional benefits. The commission was also aware that the average benefit package for each councilmember is $569 per month. They weighed this information as they developed the proposal; however, they recognize that the scope of their work was limited to the salary, which does not include benefits. Page 5 — top paragraph, change the word "stipend" to "rate." Page 4, bottom of the page, last sentence, omit "and want it to continue." Top of page 5: "every day" should be one word. Page 5, paragraph beginning "Looking at the ten comparable cities," omit "the ten," omit "deputy mayor," and omit the last two sentences. There was also consensus to include a summary in the rationale, that this rationale is based on the amount of time spent (scope of activities) in their (council and mayor) duties of representing the city; after looking at comparable communities around the state, after a survey and examination of the survey results which showed that the majority favored an increase; and that public input was also gained by individual commission members talking to members of the public. It was also determined that the survey results to include in the final report will only include the first two questions. The next and final meeting will be held Monday, December 4 in the Opportunity Conference Room, at 3:00 p.m. The meeting adjourned at 5:35 p.m. Page 16 of 16 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: August 21, 2018 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation AGENDA ITEM TITLE: 2019 Budget— Council Goals GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: During the 2019 Budget Workshop held on June 12, 2018, Council discussed a variety of topics including an update to Council goals. BACKGROUND: Each year the City develops an annual budget and Council will ultimately have an opportunity to discuss the 2019 Budget on eight separate occasions beginning with the June 12, 2018 Budget Workshop and ending with the scheduled November 13, 2018 budget adoption. As part of the process, each department establishes goals for the upcoming year. At the June 12, 2018 Budget workshop Council developed the following goals: 1. Work with state and federal legislators towards advancing the concepts outlined in the Bridging the Valley study including obtaining financial assistance for the Pines and Park Grade Separation Projects. 2. Continue to pursue a plan to sustain the City's Pavement Preservation Program, to include sustained financing in Street Fund #101 and Pavement Preservation Fund #311. 3. Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. 4. Continue with, and expand where possible economic development efforts including the retention and expansion of existing businesses and recruitment of new businesses. 5. Continue to foster relationships with federal, state, county and local legislators. 6. Pursue financing for Browns Park, Balfour Park and Appleway Trail amenities, and continue acquisition of park land. 7. Update the Bike and Pedestrian Masterplan to include trail extensions to Balfour Park, Dishman Hills and the Centennial Trail including where possible, connections between these trail systems to create a continuous loop for users. OPTIONS: Council discretion. RECOMMENDED ACTION OR MOTION: Staff is seeking input from Council on whether the goals noted above are reflective of what Council collectively wish to pursue in 2019 as well as include in the 2019 Budget document. BUDGET/FINANCIAL IMPACTS: This is one of the multitude of decisions that are part of the budget development process that will conclude with Council's scheduled November 13, 2018 adoption of the 2019 Budget. STAFF CONTACT: Mark Calhoun ATTACHMENTS: None DRAFT ADVANCE AGENDA as of August 16,2018; 10:00 a.m. Please note this is a work in progress;items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings August 28,2018,Formal Meeting Format,6:00 p.m. [due Tue Aug 211 1. Consent Agenda(claims,payroll,minutes,32nd Ave Change Order) (5 minutes) 2.First Reading Ordinance 18-018 Repealing SVMC 7.40,Electronic Cigarettes—Erik Lamb (10 minutes) 3.Admin Report: Condo Act—Senator Padden,Arthur Whitten,Jim Frank (20 minutes) 4.Admin Report: 2019 Legislative Agenda Discussion—Mark Calhoun,Briahna Murray (25 minutes) 5.Admin Report: Review of Potential and Pending Capital Projects—Chelsie Taylor (20 minutes) 6.Admin Report: Business License Code Changes—Erik Lamb (20 minutes) 7.Advance Agenda—Mayor Higgins (5 minutes) 8. Info Item: Department Reports [*estimated meeting: 105 mins] Sept 4,2018, Study Session,6:00 p.m. [due Tue Aug 281 1. Integration of Combined Communication Center—Chief Werner,Chief Collins (20 minutes) 2. Glenrose Floodplain Re-study—Henry Allen (20 minutes) 3.Heart of the Valley Sculpture Placement—Mike Stone (20 minutes) 4.Advance Agenda—Mayor Higgins (5 minutes) [*estimated meeting: 65 mins] Friday,September 7,2018-Special Meeting w/Spokane Regional Council of Governments 10:00 a.m. —12:30 pm;Spokane county Fair&Expo Center,Expo Complex, 404 N Havana Street Sept 11,2018,Formal Meeting Format,6:00 p.m. [due Tue Sept 41 1. PUBLIC HEARING#1: 2019 Revenues including Property Taxes—Chelsie Taylor (15 minutes) 2. Consent Agenda(claims,payroll,minutes;motion to set Oct 9 budget hearing) (5 minutes) 3.First Reading Ordinance Amending Park Regulations—Cary Driskell,Mike Stone (20 minutes) 4.First Reading Ordinance Amending Business License—Erik Lamb (15 minutes) 5.Motion Consideration: Glenrose Floodplain Re-Study—Henry Allen (15 minutes) 6.Admin Report: Street& Stormwater Maint. Programs—John Hohman,Harry Lorick, Consultant(30 minutes) 7.Advance Agenda—Mayor Higgins (5 minutes) [*estimated meeting: 105 mins] Sept 18,2018,Study Session,6:00 p.m. [due Tue Sept 111 1.Admin Report: Proposed Ordinance Adopting 2019 Property Taxes—Chelsie Taylor (10 minutes) 2. Outside Agencies Presentations (Economic Dev& Social Services combined)—Chelsie Taylor(—90 minutes) 3.Advance Agenda -Mayor Higgins (5 minutes) [*estimated meeting: 105 mins] Sept 25,2018,Formal Meeting Format,6:00 p.m. [due Tue Sept 181 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance Amending Park Regulations—Cary Driskell,Mike Stone (15 minutes) 3. Second Reading Ordinance Amending Business License—Erik Lamb (10 minutes) 4. City Manager Presentation of 2019 Preliminary Budget—Mark Calhoun (45 minutes) 5.Advance Agenda—Mayor Higgins (5 minutes) 6. Info Item: Department Reports [*estimated meeting: 80 mins] Draft Advance Agenda 8/16/2018 1:06:09 PM Page 1 of 3 Oct 2,2018, Study Session,6:00 p.m. [due Tue Sept 25 1.Budget Amendment,2018—Chelsie Taylor (10 minutes) 2.Advance Agenda—Mayor Higgins (5 minutes) [*estimated meeting: mins] Oct 9,2018,Formal meeting Format, 6:00 p.m. [due Tue Oct 21 1. PUBLIC HEARING#2: 2019 Budget—Chelsie Taylor (20 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3.First Reading Ordinance 18- ,Property Tax—Chelsie Taylor (10 minutes) 4.Advance Agenda—Mayor Higgins (5 minutes) [*estimated meeting: 40 mins] Oct 16,2018, Study Session,6:00 p.m. [due Tue Oct 91 1.Advance Agenda—Mayor Higgins (5 minutes) Oct 23,2018,Formal Meeting Format,6:00 p.m. [due Tue Oct 161 1. PUBLIC HEARING: 2018 Budget Amendment—Chelsie Taylor (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 18- ,Property Tax—Chelsie Taylor (10 minutes) 4.First Reading Ordinance 18- ,adopting 2018 Budget Amendment—Chelsie Taylor (10 minutes) 5.First Reading Ordinance 18- ,adopting 2019 Budget—Chelsie Taylor (10 minutes) 6.Motion Consideration: Outside Agency Allocation of Funds—Chelsie Taylor (20 minutes) 7.Admin Report: Quarterly Police Department Report—Chief Werner (10 minutes) 8.Advance Agenda—Mayor Higgins (5 minutes) 9. Info Item: Department Reports [*estimated meeting: 80 mins] Oct 30,2018, Study Session,6:00 p.m. [due Tue Oct 231 1.Advance Agenda—Mayor Higgins (5 minutes) Nov 6,2018, Study Session,6:00 p.m. [due Tue Oct 301 1.Fee Resolution for 2019—Chelsie Taylor (15 minutes) 2.Advance Agenda—Mayor Higgins (5 minutes) Nov 13,2018,Formal Meeting Format,6:00 p.m. [due Tue Nov 61 1. PUBLIC HEARING#3: 2019 Budget—Chelsie Taylor (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 18- ,adopting 2018 Budget Amendment—Chelsie Taylor (10 minutes) 4. Second Reading Ordinance 18- , adopting 2019 Budget—Chelsie Taylor (10 minutes) 5.Admin Report: LTAC Recommendations to Council—Chelsie Taylor (15 minutes) [*estimated meeting: 55 mins] Nov 20,2018,Study Session,6:00 p.m. [due Tue Nov 131 1.Advance Agenda—Mayor Higgins (5 minutes) 2. Info Item: Department Reports Nov 27,2018—Meeting Cancelled— Thanksgiving Holiday Draft Advance Agenda 8/16/2018 1:06:09 PM Page 2 of 3 Dec 4,2018,Study Session,6:00 p.m. [due Tue Nov 261 1.Advance Agenda—Mayor Higgins (5 minutes) Dec 11,2018,Formal Meeting Format,6:00 p.m. [due Tue Dec 41 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Proposed Fee Resolution for 2019—Chelsie Taylor (10 minutes) 3.Motion Consideration: Award of Lodging Tax for 2019—Chelsie Taylor (15 minutes) Dec 18,2018, Study Session,6:00 p.m. Idue Tue Dec 111 1.Advance Agenda—Mayor Higgins (5 minutes) 2. Info Item: Department Reports No Meeting: Tuesday,December 25,2018, and no meeting Tuesday,January 1,2019 *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Aging&long Term Care Board Appointments Animal Control Regulations(SVMC 7.30) Argonne Rd Broadway to Indiana Bid Award Camping in RVs Centennial Trail Contract Amendment Donation Recognition Duplex Density Electrical Inspections Governance Manual Health District Re SV Stats Human Rights Task Force Land Use Notice Requirements Legislative Remote Testimony(Chambers) Naming City Facilities Protocol Neighborhood Restoration Program Police Dept.Quarterly Rpt(April,July,Oct,Jan) Police Precinct Lease Renewal(Nov '18) Sign Ordinance Snowplows,sidewalk snow removal,etc. St.Illumination(ownership,cost,location) St. O&M Pavement Preservation Sullivan Bridge Project Completion Update Tobacco 21 Resolution TPA Utility Facilities in ROW Draft Advance Agenda 8/16/2018 1:06:09 PM Page 3 of 3