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2018, 10-16 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, October 16, 2018 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) DISCUSSION LEADER SUBJECT/ACTIVITY GOAL CALL TO ORDER ROLL CALL: 1. Mike Stone; and Julia Culp 2. Mike Stone 3. Chaz Bates 4. Morgan Koudelka 5. Councilmember Thompson 6. Mayor Higgins 7. Mayor Higgins 8. Mark Calhoun ADJOURN Study Session Agenda, October 16, 2018 Appleway Trail, University to Pines Park Amenities Browns Park Master Plan Community Development Block Grant Projects Police Precinct Lease Renewal Spokane Valley Resolution 17-008 Non-discrimination Advance Agenda Council Comments City Manager Comments Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information Discussion/Information CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 16, 2018 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Appleway Trail — University to Pines Amenities Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: • Approved construction of Appleway Trail — University to Pines project. Completed in 2015. • Approved 2017 Legislative Agenda containing the Appleway Trail University to Pines amenities project. BACKGROUND: The Appleway Trail Project — University to Pines Amenities was a project included in the City's 2017 Legislative Agenda. The City received a 2018 Legislative Direct Appropriation Grant for this project in the amount of $539,320. This project will provide park amenities for the first mile of the Appleway Trail, from University Road to Pines Road. The park amenities will include, but are not limited to, a restroom, topsoil, limited turf and dryland seeding, trees, drinking fountain, and benches. If budget allows, wayfinding and interpretative signage will be added. The City previously designed and constructed the paved portion of this first mile with over $1.6 million of its own funds in 2015. Staff has been working with Bernardo Wills Architects PC on the design and preparation of the plans and specifications in anticipation of going out to bid later this year, and Landscape Architect Julia Culp will be available if Council has questions. The grant requires that the project be completed by June 20, 2019. Staff will be presenting an overview of the project along with cost estimates for the City Council's consideration. Note that a recent change in the state prevailing wage rate for landscape laborer has resulted in an increase from $11.50 per hour to $37.19 per hour. This change will not only drastically increase the cost of this project, but makes it extremely challenging to estimate costs accurately. In order to comply with the grant, the City will need to complete all of the project requirements. OPTIONS: (1) Consensus to proceed with bidding the project; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Seeking consensus to proceed with the bidding of this project. BUDGET/FINANCIAL IMPACTS: Spokane Valley was awarded $539,320 from a fiscal year ending June 30, 2019, legislative direct appropriation for this project, and the initial design was prepared without knowledge of the increase in the prevailing wage for landscape labor. Based upon current cost estimates, the $539,320 grant will need to be supplemented with the entirety of Park Capital Project Fund #309 reserves that are estimated at $125,000 in order to achieve the base bid. Depending upon actual bids for the base project, it may be possible to finance one or more of four potential alternatives. The 2019 Budget does not currently reflect an appropriation from Fund #309 for this project and as a consequence, a 2019 Budget Amendment will likely be necessary. STAFF CONTACT: Michael D. Stone, Director of Parks and Recreation ATTACHMENTS: PowerPoint Presentation Wlmne Appleway Trail Amenities University to Pines October 16, 2018 B W A BERNARDOWILLS Project Schedule • 90% CONSTRUCTION DRAWINGS — 10/10/18 • COUNCIL MEETING UPDATE — 10/16/18 • PREPARATORY WORK — Street Dept. — Late October/Early November • ADVERTISE FOR BID — Late October • BIDS DUE — Late November • AWARD OF CONTRACT — Early December • CONSTRUCTION — Completion End of June 2019 Appleway Trail -Location Sprague Ave University Rd. Trail Corridor S Pines Rd. Appleway Trail -Amenities Sprague Ave University Rd *, Trail Corridor S Pines Rd. Restroom Location New Trash Receptacle New Landscaping New Bike Racks New Benches Trees Hydroseed Drinking Fountain Restroom • Outside Finish • Interior Lighting • Water/Sewer Hookups • Hand Dryer • Automatic Locks • Supplemental Lighting • Drinking Fountain Project Budget Base Bid (with tax and contingency) $647,748 INCLUDES: • 2" Topsoil • Hydroseed of Entire Corridor • New Restroom • New Landscaping and Irrigation at Street Crossings Note: Increase in Prevailing Wage for Landscape Laborer: From $11.50/hr to $37.19/hr Project Budget BASE BID WITH ALTERNATES Base Bid (with tax and contingency) Alternate #1 — 1" Additional Topsoil Alternate #2 — New Trees (28) Alternate #3 — Site Furnishings (benches, trash receptacles, doggie bag dispensers, bike racks) Alternate #4 —Additional Drinking Fountain TOTAL (with tax and contingency) $647,748 $83,258 $11,800 $15,100 $7,000 $776,622 Note: Increase in Prevailing Wage for Landscape Laborer: From $11.50/hr to $37.19/hr Project Budget 2017 Legislative Grant Park Capital Projects Fund #309 Total project funding Estimated base bid Estimated funding for alternates $539,320 $125,000 $664,320 ($647,748) $16,572 1) Prevailing wage for Landscape Laborer increased from $11.50/hr to $37.19/h r. Potential Alternatives Alternative #1 Alternative #2 Alternative #3 Alternative #4 $83,258 $11,800 $15,100 $7,000 2) $29,725 of A&E costs were paid from 2018 Parks & Rec O&M professional services. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 16, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Browns Park Master Plan Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Approval of Browns Park Master Plan on July 1, 2014. BACKGROUND: Browns Park has a rich history and is loved by a wide range of community members. The development of the Browns Park Master Plan in 2014 produced an exciting opportunity for our City. Not only does the master plan call for the expansion and improvement of the park for the use by neighbors and residents, it also identifies an opportunity to expand the sand volleyball complex. Since 2014, the City has added 7 new sand volleyball courts, 1 championship sand volleyball court, a basketball court and a splash pad. As approved earlier this year, plans are underway to add 8 additional sand volleyball courts in the closing months of 2018. Staff continues to partner with the Evergreen Region Volleyball Association (ERVA) to provide volleyball programming and events at Browns Park. ERVA is working with the City of Spokane Valley to expand the sand volleyball courts at Browns Park and create a premier outdoor volleyball venue in Spokane Valley. Staff will be providing an update regarding Browns Park and the master plan improvements that have been completed and those proposed for the future. Included will be a discussion regarding the cost estimate for the proposed 2019 improvements as well as the cost estimate to complete the remaining master plan items. Note that a recent change in the state prevailing wage for landscape laborer has resulted in an increase from $11.50 to $37.19 per hour, and this has had a material impact on estimated project costs. OPTIONS: Staff is seeking Council guidance on: 1. The specific elements of the Browns Park Master Plan that Council would like to pursue in 2019 utilizing the $1,160,000 included in the City's 2019 Budget. 2. The elements that Staff should pursue beyond 2019. 3. The elements that should be pursued as a part of the City's 2019 Legislative Agenda. 4. The elements that Council does not feel should be pursued. RECOMMENDED ACTION OR MOTION: Council discretion. BUDGET/FINANCIAL IMPACTS: All improvements reflected in the attached PowerPoint presentation are included in the adopted Browns Park Master Plan. The 2019 Budget that is currently under consideration includes a $1,160,000 appropriation for improvements at Browns Park but the total estimated cost of all master plan elements is $2,544,699. STAFF CONTACT: Michael D. Stone, CPRP. Director of Parks and Recreation ATTACHMENTS: PowerPoint Presentation Spokane ,•••OUalley I� M T • 1 A BROWNS PARK MASTER FLAN October 16, 2018 1 BROWNS PARK MASTER PLAN Spokane . Va11ey BROWNS PARK • E 32ND AVE 0 WHAT IS COMPLETED: 1. SEVEN VOLLEYBALL COURTS 2. CHAMPIONSHIP VOLLEYBALL COURT 3. SPLASH PAD 4. BASKETBALL COURT Spokane ' .Va11ey 1� BROWNS PARK 2018 IMPROVEMENTS: 1. EIGHT ADDITIONAL VOLLEYBALL COURTS Spokane ' .Va11ey 1� BROWNS PARK 5 2019 IMPROVEMENTS: 1. LOOP TRAIL AND PERIMETER LIGHTING 2. LARGE RESTROOM 3. LARGE PICNIC SHELTER 4. STORMWATER DRAINAGE SWALE 5. NW PARKING LOT EXPANSION Spokane .Va11ey 1� BROWNS PARK - Evaluation of Probable Cost for 2019 Improvements 6 Construction Task Description Probable Cost_ Mobilization Contractors Cost of Mobilization $13,000.00 Demolition Clearing and Grubbing $40,500.00 Selective Demolition of Shelter and Restroom Rough Grading and Earthwork Expanded West Parking Lot Drainage 10' Wide Asphalt Path Existing Parking Lot Demolition New Parking Lot Construction Parking Lot Landscape and Irrigation New Parking Lot Landscape and Irrigation for NW Parking Lot Grading / Earthwork Drainage Hardscape Construction Parking Lot Construction Landscape and Irrigation Repair Landscape and Irrigation Repair Due to Construction. Soil Preparation and Fine Grading Trees New Park Trees Utilities Electrical Service / Perimeter Path Lighting / Restroom and Shelter Service/Lights / Sewer and Water Site Furnishings Benches, Trash Receptacles, Bike Racks, Drinking Fountain, Outdoor Shower, Picnic Tables Restroom CXT Restroom: Montrose: / Two Women's Stalls / One Men's Stall and a Urinal Shelter A&E Bonding / Permitting One Large Shelter Landscape, Civil, Electrical 15% Contingency Grand Total with Contingency Estimated increase due to increase in prevailing wage $67,500.00 $25,000.00 $40,175.16 $141,624.70 $36,000.00 $165,145.00 $9,150.00 $136,955.00 $41,980.00 $151,555.000 $90,000.00 $62,661.70 $26,003.77 Total: $1,047,250.33 Sales Tax: $92,158.03 Grand Total: $1,139,408.36 $170,911.25 $1,310.319.61 BROWNS PARK 7 FUTURE IMPROVEMENTS: 1. SMALL PICNIC SHELTER 2. LARGE PICNIC SHELTER 3. NEW PLAYGROUND & SWINGS 4. TOT PLAYGROUND 5. SMALL RESTROOM 6. SAND VOLLEYBALL OR BASKETBALL COURT 7. SLACKLINE OR SKATE AREA 8. SMALL PICNIC SHELTERS 9. NEW PERIMETER FENCE 10. RENOVATED STORAGE BUILDING 11. SE PARKING LOT RESURFACING 12. REMAINING PARK TREES S iokan Dalley BROWNS PARK - Evaluation of Probable Cost for Future Improvements 8 Construction Task Mobilization Demolition Description Contractors Cost of Mobilization Clearing and Grubbing / Selective Demolition of Fencing Grading / Earthwork Rough Grading and Earthwork Fencing Hardscape Construction Parking Lot Construction Shelter, Small Landscape and Irrigation Repair Trees Utilities Site Furnishings Restroom Shelter Playground Family Volleyball Court Slackline or Skate Dot Existing Storage Building A&E Bonding / Permitting 15% Contingency Perimeter Fence Seating for Championship Court / New Concrete Walks Probable Cost $10,000.00 $12,309.30 $23,625.00 $58,000.00 South Parking Lot Fog Seal and Striping Five Small Picnic Shelters Landscape and Irrigation Repair Due to Construction. Soil Preparation and Fine Grading New Park Trees Included with New Restroom and Shelter Benches, Trash Receptacles, Bike Racks, Drinking Fountain, Picnic Tables CXT Restroom: Cortez: / One Women's Stall / One Men's Stall One Large Shelter _H 5 to12-yr-old Playground, Tot Lot, Swings, and Safety Surfacing Renovate Existing Sand Volleyball Court Landscape, Civil, Electrical Slackline or Skate Facility Renovate and Update Existing Building Grand Total with Contingency Estimated increase due to increase in prevailing wage $50,750.00 $13,875.00 $150,000.00 $23,500.00 $16,050.00 $-0- Total: Sales Tax: Grand Total: $48,687.00 $78,135.00 $80,000.00 $192,000.00 $65,000.00 $62,000.00 $20,000.00 $64,928.69 $17,688.97 $986,548.96 $86,816.31 $1,073,365.27 $161,004.79 $1,234,370.06 $31,134.30 BROWNS PARK OPTIONS: Staff is seeking Council guidance on: The specific elements of the Browns Park Master Plan that Council would like to pursue in 2019 utilizing the $1,160,000 included in the City's 2019 Budget. The elements that Staff should pursue beyond 2019. The elements that should be pursued as a part of the City's 2019 Legislative Agenda. The elements that Council does not feel should be pursued. BROWNS PARK 10 MASTER PLAN Spokane . Va11ey CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 16, 2018 Department Director Approval: ❑ Check all that apply: ['consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. Report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2019 Community Development Block Grant — Potential Projects GOVERNING LEGISLATION: Federal Department of Housing and Urban Development (HUD) PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The City of Spokane Valley is a member of the Spokane County Community Development Block Grant (CDBG) Consortium. Each year the Federal Department of Housing and Urban Development provides CDBG entitlement funding to Spokane County. The City receives a 20 percent set-aside of Spokane County's annual federal appropriation for infrastructure projects. Spokane Valley's estimated share for 2019 is $334,000, though the City has received more than the 20 percent set-aside in past years. Although the City has a guaranteed set aside, we must participate in Spokane County's annual CDBG application process. To be eligible for CDBG funding, projects must be located in residential, low to moderate income target areas. Proposed projects must also be ranked as a "high priority" in Spokane County's Consolidated Plan, the guiding document for Spokane County's CDBG program. High priority infrastructure projects include water, sewer, street improvements, and sidewalks for the City of Spokane Valley. The CDBG application deadline is November 9, 2018. A public hearing on the proposed projects is scheduled for October 23, 2018. The following projects were identified based on an evaluation of sidewalk needs in CDBG target areas. All projects are scalable and can be reduced in scope to accommodate reduced funding allocations. # Proposed CDBG Sidewalk Project Estimated Cost 1 Conklin Rd — Riceland Ln to Appleway Trail $81,872 2 Farr Rd — 8th Ave to 6th Ave $370,543 3 Ella Rd — Alki Ave to Broadway Ave $406,534 On October 3, 2018 the City mailed postcards to properties adjacent to the proposed sidewalk projects, inviting them to contact staff or visit the City's website for more information. To date staff has not fielded any calls from any of the project areas. All proposed projects are consistent with the adopted Comprehensive Plan and help fill in gaps to make pedestrian connections in the CDBG target areas. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Consensus on the selection of proposed CDBG sidewalk projects to present at the scheduled public hearing on October 23, 2018. BUDGET/FINANCIAL IMPACTS: CDBG grants are typically funded at 100 percent of the application request. Project costs typically include a City share of project design, engineering management, and related stormwater improvements. STAFF CONTACT: Chaz Bates, Economic Development Specialist; Mike Basinger, Economic Development Manager ATTACHMENTS: Presentation and 2019 CDBG Sidewalk Project Maps Community Development Block Grant 2019 Program Year October 16, 2018 Chaz Bates, AICP, Economic Development Specialist Spokane Dalley CDBG Funding Progression Housing and Urban Development Spokane County Urban Consortium City of Spokane Valley Entitlement 2019 CDBG Potential Projects - Administrative Report Application Process Assist Low to Moderate Income individuals or as an area -wide benefit Projects must have a High Priority Ranking in Consolidated Plan High Priority Infrastructure projects: water, sewer, streets, and sidewalks Must primarily benefit residential area 2019 CDBG Potential Projects - Administrative Report ...�_,mamma., 1 1 , .444•11 nnea+ru NOV .,- *Po „--..... ,_ 1. ."" ,.L� 3 Project Selection and Methodology Legend Exlsling sidewalks - SRTS Gaps In LMI Parcels Crossed by 60' Buffer Low Moderate Income Area 0 2,000 4,000 6,000 8,000 10,000 Feet Identify Sidewalk Gaps CDBG Target Areas (LMI) Close to schools Consistent with comprehensive plan Within right-of-way 2019 CDBG Potential Projects - Administrative Report CDBG Public Outreach Mailed Notice: 22 City CDBG Website www.spokanevalley.org/CDBG YOUR ti0VERNMLN1 - OERARIM€NTS pepartmente, Mame M Community and public Werke Er City Attorney City Clerk a City Council e City Manager e plrect4ry Documents (Finance a forms Human Resources u Operations & Admin Confmwnkly Purl pull!, WurYs - tommurnly Oeveroprnanl 131ock Gc,nl • lummuol[y Dee0Iv »1mnl dlu(t. Community Development Block Grant (CDBG) annual $rents 10 larger ones. moan counties. end states 10 PNp unities with funding to address a wide range of community development needs. such as housing rehabilitation. public laclllhn. Inlrastrucluaelob creation. public %men.1, and more lee C06G program Is suthartted by Tete 1 01 the Mousing 110 Comenunlly Devalapment Flt of 1070 and Is one al the longest continuously e..r croplanw at ,r.:,;lnc .114 Urban Development. City of Spokane Valley's CDBG Program In! City of Spokane valley panlcipates in Inc (DM ileogram es a Contact lnformatlon Ct" ml< Dc.c'Ivyrnci.1 Rhone: yu0! 720 5910 email: economlcdevelapmenitspokaneyalley.wg Heuer Monday through friday hum f1001.1.10 3:00 p.m. 2019 CDBG Potential Projects - Administrative Report 5 CDBG 2019 Potential Applications ,icdaird Ir.a 2,17 .., Conklin Road - Appleway Trail to Riceland Ln Farr Road - 6th to 8th Avenue Ella Road - Alki to Broadway Avenue 2019 CDBG Potential Projects - Administrative Report Project Description - 1 of 3 • Conklin Road — Appleway Trail to Riceland Ln Sidewalk on west side of street Approximate cost $81,872 CDBG 2019 Project: Conklin Road Sidewalk - Riceland Ln to Appleway Trail Project Site Information Location Street: Conklin Road Street Classification: Local Sidewalk Length: 237 ft ROW Width: 50 ft Pavement Width: 44 ft Safe Route to School: No Legend ■ f t CUrN%Propds Safe Routes to Scfiaol Schools © Library • Transit Conley • Bus Stop ‹ Foe 01eh0n e� Eooshro; Sidowelks Slks and Padaatri.n Mester Plan — 550 Fnon2ly Route ® F sl ng Nke lane a� Eeisling Shared Lisa Pette Petlit3050 Bodge ^ • — Proposed W. Lane • Catch Saw o Dry WAIl 0 50 100 150 200 250 Feet 'Pa*.boldo for So 11.0 cy .e0-noynly 2019 CDBG Potential Projects - Administrative Report 7 Project Description - 2 of 3 CDBG 2019 Project: Farr Road Sidewalk - 6th Ave to 8th Ave Project9Ete Inform/than Location Street! Farr Road Street Classification: Collector Sidewalk Length: 544 ft RDW Width: 60 ft Pavement Width: 37 ft Safe Route to Schoof: No Legend ■ ■ 1 (050'. Prtrprts Safi. Roulos to School Schools Library ElTrebel/ Cenlar • Pus Stop Fre Slat on ....� Balled Sidewalks Sika end Pedeete on Mostar Plan BIMo Fnardy Route ma k. el r9 Bike lane - Enslog Shared Use Path Pad/Bike Brdge • — Prop0sne Bike Lane e-• Prepesea Ped/OlkaOndga w. • me Prnpo5ec1 5F red llGe f ylYt • Catch Bas, 0 Dry WAIT 0 50 1000 150 200 250 Feet •P brrfron :oedneroepupa., anlr • Farr Roa 8th Avenue to 6th Ave n u e Sidewalk anticipated on east side of street. Both sides will be evaluated during design Approximate cost $370,543 2019 CDBG Potential Projects - Administrative Report Project Description - 3 of 3 • Ella Road AI ki Ave to Broadway Ave Sidewalk on west side of street Approximate cost $406,534 CDRG 2019 Project: Ella Road Sidewalk - Broadway Ave to Alki Ave Project Site Infarmafion Location Street: Elia Road Street Classification: Local Sidewalk Length: 634 ft ROW Width: 50ft Pavement Width: 32 ft Safe Route to School: Yes Legend i cr)e- ernpcts — — Sala Roto to Scnaol School; © Lib—, ® Transit Center • Bus Stop Fee Station - Existed SIda-aks Bike and Pedestrian Master P tan — Bike Fnenay Simla - F`x ••I rig Hike lane - Siding Sherad Use Path ••••� Padillka Made - • — Proposed Bike Lana �•— Proposed Padlplka Sedge � • Proposed Mired tine Pell • Catch Bann o t]ry Well O 50 100 150 200 250 Feet ic.rwr for Aram. parm.,../y 2019 CDBG Potential Projects - Administrative Report 9 Recommended Projects for CDBG Applications Conklin Road - Appleway Trail to Riceland Ln Farr Road - 6th to 8th Avenue Ella Road - AI ki to Broadway Avenue 2019 CDBG Potential Projects - Administrative Report POMO ONO oft PIA.LOS.A. 1 Ho.. owl ,mono., tlaso L.L� Psis.' to ,. �--� .�.,�...:�,,ba< Llea 10 Questions 2019 CDBG Potential Projects - Administrative Report 11 CDBG 2019 Project: Conklin Road Sidewalk - Riceland Ln to Appleway Trail Project Site Information Location Street: Conklin Road Street Classification: Local Sidewalk Length: 237 ft ROW Width: 50 ft Pavement Width: 44 ft Safe Route to School: No Legend CDBG Projects* Safe Routes to School Schools Library Transit Center Bus Stop Fire Station Existing Sidewalks Bike and Pedestrian Master Plan Bike Friendly Route Existing Bike Lane Existing Shared Use Path Ped/Bike Bridge Proposed Bike Lane • — Proposed Ped/Bike Bridge • — Proposed Shared Use Path Catch Basin C Dry Well 0 50 100 150 200 250 Feet `Project location for illustrative purposes only CDBG 2019 Project: Farr Road Sidewalk - 6th Ave to 8th Ave Project Site Information Location Street: Farr Road Street Classification: Collector Sidewalk Length: 544 ft ROW Width: 60 ft Pavement Width: 37 ft Safe Route to School: No Legend CDBG Projects* - Safe Routes to School Schools • Library • Transit Center Bus Stop Fire Station Existing Sidewalks Bike and Pedestrian Master Plan Bike Friendly Route Existing Bike Lane Existing Shared Use Path Ped/Bike Bridge Proposed Bike Lane • — Proposed Ped/Bike Bridge • — Proposed Shared Use Path Catch Basin C Dry Well 0 50 100 150 200 250 Feet `Project location for illustrative purposes only CDBG 2019 Project: Ella Road Sidewalk - Broadway Ave to AI ki Ave Project Site Information Location Street: Ella Road Street Classification: Local Sidewalk Length: 634 ft ROW Width: 50 ft Pavement Width: 32 ft Safe Route to School: Yes Legend CDBG Projects* Safe Routes to School Schools Library Transit Center Bus Stop Fire Station Existing Sidewalks Bike and Pedestrian Master Plan Bike Friendly Route Existing Bike Lane Existing Shared Use Path Ped/Bike Bridge Proposed Bike Lane • — Proposed Ped/Bike Bridge • — Proposed Shared Use Path Catch Basin C Dry Well 0 50 100 150 200 250 Feet `Project location for illustrative purposes only CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 16, 2018 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Precinct Agreement — Renewal Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Approved Precinct Building purchase on June 6, 2006; approved revised lease agreement on August 28, 2007; Approved Addendum (Extending agreement term and revising occupancy percentage) on December 12, 2017. BACKGROUND: Beginning in 2003, the City leased space from the County for use of the Precinct Building and also paid the County to maintain that space. The City purchased the property from the County in 2006 and began charging the County for lease and maintenance costs. In 2009, the County reduced its occupancy percentage of the Precinct Building to 15%. In 2014, The City and the County executed a memorandum of understanding that clarified that the City would be responsible for all building costs that benefitted the Spokane Valley Police Department exclusively, and the County would be charged 15% of the maintenance costs that benefitted the entire building including the District Court. In 2017, an addendum to the maintenance and lease agreement was executed, extending the term, allowing the agreement to automatically renew annually. At the time the addendum was adopted by Council, Council indicated that it wanted to review the agreement prior to the renewal taking place. There have been no changes to the agreement over the past year and the current structure and cost methodology of the agreement are operating efficiently. Internally, Brian Moat continues to provide maintenance to the facility through his new role at City Hall, with oversight by Deanna Horton and Jenny Nickerson. Brian has taken a more active role in maintaining the facility and has developed a preventative maintenance program. There are currently no outstanding maintenance items. Deanna has coordinated larger projects such as acquiring and installing workstations in the old jail holding area and running electricity to those workstations to allow all dedicated SVPD units to be co -located. A generator is scheduled to be purchased and installed to insure the facility has power at all times and police operations are not disrupted. OPTIONS: This is an update, by request, to allow Council to review an agreement with an auto - renewal term, prior to the renewal occurring. RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: 2017 total maintenance costs $112,530, County billed $15,972. 2018 estimated costs $112,523, County portion $15,378. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: Interlocal Agreement with Spokane County; MOU; Addendum Return To: • • City of Spokane Valley 11707 East Sprague Avenue, Suite 106 Spokane Valley, Washington 99206 LEASE AGREEMENT BETWEEN CITY OF SPOKANE VALLEY ANI) SPOKANE COUNTY REGARDING THE SPOKANE VALLEY PRECINCT BUILDING LOCATED AT 12710 EAST SPRAGUE, SPOKANE VALLEY This Lease Agreement is entered into by the City of Spokane Valley (referred to as "City" or "Owner"), and Spokane County (referred to as "County" or "Tenant"), and jointly referred to hereinafter as the "Parties." WHEREAS, the City is the owner of certain premises located at 12710 East Sprague Avenue, Spokane Valley, Washington, 99216, which have been used as the Spokane Valley Precinct Building (referred to as "Precinct (Building" or "Premises"). WHEREAS, the City obtains police services from County and the Spokane County Sheriff through a separate interlocal agreement. Those police services are provided out of the Precinct Building, and currently comprise 56% of the use of the Premises. WHEREAS, The Spokane County Sheriff also presently provides police services to citizens in the eastern part of unincorporated Spokane County from the Precinct Building. Additionally, Spokane County District Court presently utilizes a portion of the Premises for adjudication of traffic infractions and small claims cases. The uses by Spokane County currently comprise 44% of the use of the Premises. WHEREAS, the Parties desire to enter into a lease agreement for the continued use of the Premises by Spokane County and the Spokane County Sheriffs Department. NOW, THEREFORE, in consideration of the mutual promises set forth herein, the Parties do hereby agree as follows: 1. PURPOSE. The purpose of this Lease Agreement is to set forth the Parties' understanding regarding the terms and conditions under which the County may occupy a portion of the Premises. The County currently occupies 44% of the Premises. 2. PREMISES. The terminology "Premises" shall mean that parcel of property located and any improvements thereon at 12710 East Sprague Avenue, Spokane Valley, Washington 99216. The legal description of the Premises is as follows: Precinct [,.case Agreement Page 1 of 8 07-77 • • Parcel number 45222.0227 Opportunity. The N 428 ft of the W '/2 of the W '/ of TR 162 and the N 428 ft of the W 1/2 of the E % of the W % of SD TR 162 and the W 10 ft of the N 428 ft of the E '/2 of the I? 1/2 of the W '/2 of SD TR 162. 3. CURRENT USE OF TJ{E PREMISES. The City agrees to allow the County to use a portion of the Premises on a yearly basis. County currently uses 44% of the Premises for various purposes including but not limited to use by the Spokane County Sheriff. The Parties anticipate that County may continue to use up to 44% of the Premises for criminal justice purposes or purposes not incompatible with criminal justice related purposes until December 31, 2017. 4. FUTURE. USE OF THE PREMISES. During the term of this Lease Agreement, the Parties agree that County may desire to decrease its percentage usage of the Premises, or City may desire to increase its percentage usage of the Premises. In that event, the Party desiring to change the usage ratio shall give written notice to the other Party by March 1 to become effective in the subsequent year. Any change in the usage ratio shall be done through an addendum to this Lease Agreement, and shall specify any change in the duration of the Lease Agreement, as set forth in Section 5, below. 5. TERM OF LEASE AGREEMENT. The term of this Lease Agreement shall begin on September 1, 2007, and expire on December 31, 2017. In the event of a change in use of the Premises pursuant to Section 3, above, the term of the. Lease Agreement may be modified. Either Party may terminate this Lease Agreement for any reason whatsoever upon 180 days written notice to the other Party. This 180 day requirement is in recognition of the need for advanced budgetary planning by both entities. 6. PAYiIENT. The base annual lease rate cost for 2007 is $9.92 per square foot. The Premises shall consist of 21,780 square feet for the purpose of calculating the lease rate and M&O rate. For each year thereafter, the lease rate shall be adjusted in an amount equal to the change in the Consumer Price Index (CPI) — All Urban Consumers. The change in the CPI will be calculated by taking the. CPI average for the entire base year and comparing it to the CPI average for the subsequent year. For instance, the CPi average for 2006 will be compared to the CPI average for the entire year of 2007 and the percentage difference will be applied to the lease rate of 2007 to determine the lease rate for 2008. The CiTY will bill the COUNTY for the cost of the lease payment as outlined, monthly, by the 15th of the month. Monthly payments will be calculated by dividing those annual costs set forth herein above by twelve (12). Payments by the COUNTY will be due by the 5th day of the following month. The CITY, at its sole option, may charge interest on any late payment calculated on any lost interest earning had the amount due been invested since the date due to the date of payment in the CiTY'S investment: pool. 7. MAINTENANCE AND OPERATIONS COSTS. Maintenance and operations costs (referred to as "M&.O") include various categories of items including utilities (electric, water, sewer), garbage, janitorial services, inspection services, City indirect costs, capital improvements and other miscellaneous M&.O costs. M&O costs do not include telecommunications services or computer and computer network services of any kind. M&O will be a number representing a square footage charge allocated to all occupants of the Premises based upon their percentage of square footage occupancy. The Parties acknowledge that there may be unanticipated, not budgeted M&O costs in any calendar year, as well as unanticipated, not Precinct Lease Agreement 1'age 2 of tt • • budgeted, capital improvements in any calendar year. The City Manager or designee shall notify the County Chief Executive Officer (CEO) or designee in writing on or before September 1 of each calendar year of the planned capital improvements for the Premises in excess of $4,999.99. City will consider the County's written comments on the planned capital improvements so long as they are received within fifteen (15) days of the date of the notification to County. The City's determination of the necessity of the capital improvements shall be binding on the Parties. The City Manager or designee shall advise the County CEO or designee of any unanticipated, not budgeted, capital improvements that may arise. The costs of any such capital improvements shall be allocated in the year of the improvement and shall not be amortized over the life of the improvement. The Parties understand that the cost of Capital Improvements over 550,000.00 would be assessed in the year in which the improvement was made. Provided, however, the PARTIES agree that the CiTY will establish an amortization schedule for each capital improvement actually incurred having an actual cost of over 550;000.00. The amortization schedule shall reflect the true estimated useful life of the capital improvement. The amortization schedule shall spread the CITY'S and COUNTY'S share of the capital improvement cost over the established time frame. For the purposes of this Lease Agreement, the COUNTY'S and CITY'S share shall be calculated based upon each PARTIES actual usage of the Premises in the year in which the capital improvement was made. The. CITY'S share shall include the share of all other users other than the COUNTY of the Premises. The amortization schedule may extend beyond the term of this Lease Agreement or any renewal thereof. If either party terminates the Lease Agreement, the CITY agrees to pay the COUNTY the un -depreciated portion of the amortization schedule for each capital improvement for which an amortization schedule had been prepared from the date of the termination to the end of the amortization schedule. This amount shall be paid within sixty (60) calendar days of any such termination. The CITY will provide maintenance of the Premises and charge the COUNTY for its proportionate use. The PARTIES agree that the estimated M&O will be based upon the City's budgeted M&O for the County's 44% occupancy of the Premises. Monthly billings for M&O will be determined by dividing that yearly amount by twelve. This formula will be used for each successive year in which this Lease Agreement is in effect. At the end of each calendar year, the PARTIES shall apply the actual expenditures and the actual occupancy percentage to determine the final cost. It is the PARTIES intent that any adjustment take place as soon as possible and accordingly will use their respective best efforts to timely prepare, disseminate and review all expenditure documentation. The COUNTY will have sixty (60) calendar days from its receipt of the expenditure documentation to provide the CITY with any written objections(s) to such documentation. The written objection(s) must specifically identify the expenditures) in question. The CiTY agrees to consider all written objections received from the COUNTY within thirty (30) calendar days of receipt of the objections(s). In the event that the PARTIES cannot mutually resolve any written objection(s) submitted by the COUNTY within the thirty (30) calendar day time frame, or such other time frame as the PARTIES may mutually agree, the objections shall be resolved pursuant to the dispute resolution provisions set forth in Section No. 16. Pending resolution of the objections(s), the PARTIES agree that the COUNTY shall pay that portion of the bill that is undisputed. To the extent that the COUNTY was over billed in any year and the Lease Agreement is still in effect, the CITY shall credit the COUNTY for such overpayment in the next monthly payment owing by the COUNTY. Provided, however, in the event the Lease Agreement is terminated at such time that the overpayment is determined, the CITY shall reimburse the COUNTY for any overpayment within thirty (30) calendar days. To the extent that the COUNTY was under billed in any year and the Lease Agreement is still in effect, the COUNTY shall reimburse the CITY for any underpayment in the next monthly payment owing by the Precinct Lease Agreement Page 3 of 8 • • COUN1Y. Provided, however, in the event the .Luse Agreement is terminated at such time that the underpayment is determined, the COUNTY shall reimburse the CITY for any underpayment within thirty (30) calendar days. Either Party may at its sole option charge interest on any overpayment or underpayment based on lost interest earning had the amount determined due been invested in the respective PARTIES investment pool at the end of the thirty (30) day time frame provided for hereinabove to the date of payment. Any resolution of a disputed amount through use of the arbitration process identified in Section 16 shall include at the request of either Party, a determination of whether interest is appropriate, including the amount. The CITY will bill the COU "TY for the cost of M&.O, as outlined, monthly, by the 1511' of the month. Monthly payments will be calculated by dividing those annual costs set forth herein above ley twelve (12). Payments by the COUNTY will be due by the 5 day of the following month_ The CITY, at its sole option, may charge interest on any late payment calculated on any lost interest earning had the amount due been invested since the date due to the date of payment in the CITY'S investnent pool. For the purpose of this Lease A ecment the CITY shall Furnish customary janitor/cleaning service, electricity for lighting and operating of low power usage office machines, heat, normal office air conditions, and common area maintenance, during ordinary business ours of the Precinct Building. 8_ MODIFICATION. The PART[ES may mod ify any terns contained in this Lease Agreement, but only by mutual written agreement. 9. ALTERATIONS, ATI.DiTIONS, OR BIPROVEMENTS. COUNTY shall not, without first: obtaining the wrritten consent of the CITY, make any alterations, additions, or improvements in, to, or about the Premises. 10. INSURANCE. COUNTY shall procure and maintain for the duration of the Lease Agreement, insurance against claims for injuries to persons or ctalnage to Premises which may arise from or in connection with the COUNTY'S operation and use of the Premises. No Limitation. COU.N71Y'S maintenance of insurance as required by the Lease Agreement shall not be construed to limit the liability of the COUNTY to the coverage provided by such insurance, or otherwise limit the CITY S recourse to any remedy available at law or in equity. A, Minimum Scope of Insurance - COUNTY shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be wrincn on Insurance Service Offices (1S0) occurrence form CG 00 01 and shall cover premises and contractual liability The C]TY. shall be named as an insured on COUNTY'S Commercial General Liability insurance policy using LSO Additional Insured -Managers or Lessors of Premises Form CG 20 11 or a substitute endorsement providing equivalent coverage. Precinct Lease Agreement F'age 4 of 8 • • 2. Property insurance shall be written on an all risk basis, minimum Amounts of Insurance COUNTY shall maintain the following insurance limits: a. Commercial General inability insurance shall be written with limits no less than $1,000 ,000 each occurrence, $2,000,000 general aggregate. b. Property insurance shall be written covering the full value of OOTJIli TY'S personal property and improvements with no coinsurance provisions. 13. Other insurance Provisions - The insurance policies are to contain, or be endorsed.to contain, the following provisions for Commercial GeneraI L_iahi]ity insurance: 1. The COUNTY'S insurance coverage shall be primary insurance with respect to the CITY. Any insurance, self-insurance pool coverage maintained by the CITY shall be excess of the COUNTY'S insurance and shall not contribute with it 2. The COUNTY'S insurance shall he endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, Iias been given to the CITY. C. Acceptability of .Insurers - Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:V II or with a risk pool_ D. Verification of Coverage - COUNTY shall furnish the CITY with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the COUNTY. E. Waiver of Subrogation - COUNTY and CITY hereby release and discharge each other from al] claims, losses and Liabilities arising from or caused by any hazard covered by property insurance on or in connection with the premises or said building. This release shall apply only to the extent that such claim; loss or liability is covered by insurance. F. City"s Property Insurance - CITY shall purchase and maintain during the term of the lease all-risk property insurance covering the Building for their frill replacement value without any coinsurance provisions. 1 1. INDEMNIFICATION AND HOLD HARMLESS. A. CITY shall indemnify and hold harmless COUNTY and its officers, agents, and employees from all claims, actions, suits, iia# ility, loss, costs, cxpcnscs, and damages of any nature, by any reason of or arising out of any negligent act or omission of the CITY, its officers agents, and employees relating to or arising out of its obligations under the terms of this Lease Agement, In the event that any suit based upon such claire, action, loss, or damages is brought against COUNTY, CITY shall defend the same at its sole cost and expense; provided that COUNTY reserves the right to Precinct Least rlgrecment Page 5 of 8 • • participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against COUNTY, and its offices, agents, and employees or jointly against COUNTY and CITY and/or their respective officers, agents and employees, CITY shall satisfy the same. B. COUNTY shall indemnify and hold harmless CITY and its officers, agents, and employees from all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature, by any reason of or arising out. of any negligent act or omission of the COUNTY, its officers agents, and employees relating to or arising out of its obligations under the terms of this Lease Agreement. In the event that any suit based upon such claim, action, Toss, or damages is brought against CITY, COUNTY shall defend the same at its sole cost and expense; provided that CITY reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against CITY, and its offices, agents, and employees or jointly against COUNTY and CITY and/or their respective officers, agents and employees, COUNTY shall satisfy the same. C. The foregoing indemnity is specifically intended to constitute a waiver of each Party's immunity under Washington's Industrial Insurance Act, RCW 51, respecting the other Party only, and only to the extent necessary to provide the indemnified Party with a full and complete indemnity of claims made by the indemnitor's employees. The PARTIES acknowledge that these provisions were specifically negotiated and agreed upon by them. 12. NOTICES. All notices or other communications given hereunder shall he deemed given on: (1) the day such notices or other communications are received when sent by personal delivery; or (ii) the third day following the day on which the same have been mailed by first class delivery, postage prepaid addressed to the COUNTY or the CITY at the address set forth below for such Party; or at such other address as either Party shall from time -to -time designate by notice in writing to the other Party: COUNTY: Chairman of Board of County Commissioners or his/her authorized representative 1 1 16 West Broadway Avenue Spokane, Washington 99260 CITY: City of Spokane Valley City Manager or his/her authorized representative 11707 East Sprague Avenue, Suite 106 Spokane Valley, Washington 99206 • 13. COUNTERPARTS. This Lease Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. 14. ASSIGNMENT. Neither Party may assign in whole or part its interest in this Lease Agreement without thc written approval of the other Party. 15. WRITINGS CONTAINED HEREIN/D `DING EFFECT. The PARTIES agree that there are no other understandings, oral or otherwise, regarding the subject matter of this Lease Agreement. This Agreement shall be binding upon the PARTIES hereto, their successors and assigns. Precinct Lease Agreement )'age 6 of 8 • • I6. DISPUTE RESOLUTION. Any dispute between the PARTIES which cannot be resolved between the PARTIES shall be subject to arbitration. Except as provided for to the contrary, herein, such dispute shall first be reduced to writing and considered by the COUNTY CEO and the CITY Manager. If the COUNTY CEO and the CITY Manager cannot resolve the dispute it will be submitted to arbitration. The provisions of chapter RCW 7.04 shall be applicable to any arbitration proceeding. The COUNTY and the CITY shall have the right to designate one person each to act as an arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the arbitration panel shall be binding on the PARTIES and shall be subject. to judicial review as provided for in chapter RCW 7.04. The costs of the arbitration panel shall be equally split between the PARTIES. I7. VENUE STIPULATION. This Lease Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each Party that this Lease Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Lease Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. 18. SEVERA.HILiTY. The PARTIES agree that if any parts, terms or provisions of this Lease Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the PARTIES shall not be affected in regard to the remainder of the Lease Agreement. if it should appear that any part, term or provision of this Lease Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Lease Agreement shall be deemed to modify to conform to such statutory provision. 19. RECORDS. All public records prepared, owned, used or retained by the CiTY in conjunction with this Lease Agreement shall be deemed CiTY property and shall be made available to the COUNTY upon request by the COUNTY CEO subject to the attorney client and attorney work product privileges set forth in statute, court rule or case law. The CITY will notify the COUNTY of any public disclosure request under RCW 42.56 for copies or viewing of such records as well as the CiTY'S response thereto. 20. TIME OF ESSENCE FOR LEASE AGREEMENT. Time is of the essence for this Lease Agreement, and in case either Party fails to perform the obligations on its part to be performed at the time fixed for the performance of the respective obligation by the terms of this Lease Agreement, the other Party may, at its election, hold the other Party liable for all costs and damages caused by such delay. 21. UNCONTROLLABLE CIRCUMSTANCE/IMPOSSIBILITY OF PERFORMANCE. A delay or interruption in or failure of performance of all or any part of this Lease Agreement resulting from uncontrollable circumstances shall be deemed not a default under this Agreement. A delay or interruption in or failure of performance of all or any part of this Lease Agreement resulting from any change in or new law, order, rule or regulation of any nature which makes complying with the terms of this Agreement legally impossible, and any other circumstances beyond the control of the CITY Precinct Lease Agreement Page 7 of 8 • • which render legally impossible the performance by the CITY of its obligations under this Lease Agreement, shall be deemed not a default under this Lease Agreement. 22. NO WAIVER. No officer, employee, or agent of the C1i'Y or COUNTY has the power, right, or authority to waive any of the conditions or provisions of this Lease Agreement. No waiver of any breach of this Lease Agreement shall be held to be a waiver of any other or subsequent breach. All remedies afforded in this Lease Agreement at law shall be taken and construed as cumulative, that is, in addition to every other remedy provided herein or by law. The failure of either Party to enforce, at any time, any of the provisions of this Lease Agreement or to require, at any time, performance by the other Party of any provisions shall not, in any way, affect the validity of this Lease Agreement or any part hereof, or the right of either Party to hereafter enforce each and every such provision. 23. SUPERSEDE CLAUSE. The Parties executed a document entitled "LEASE AGREEMENT (BETWEEN CITY OF SPOKANE VALLEY AND SPOKANE COUNTY R.EGAR.DING THE SPOKANE VALLEY PRECINCT BUILDING LOCATED AT 12710 EAST SPRAGUE, SPOKANE VALLEY" under Spokane County Resolution No. 2006-0584 and signed July 19, 2006 by David Mercier, City Manager. The execution of this Lease Agreement by the Parties, shall act as a termination of the above document and the provisions of this Lease Agreement shall supersede such document. DATED: /O BOARD OF COUN Y C MISSIONERS OF SPOKA tE ATTEST: CI f the Board Dante a Erickson DATED: q137 Christine Bainbridge, City Clerk APPROVED AS TO FORM ONLY: Office . J he City AM Precinct Lease Agreement ARK RICHA r:=> Chairman BONNIE MAGER, Vice -Chan 7)2t-e_Z4 TODD M:1EL KE, Commissioner ' s F SPOKANE VALLEY David Mercier, City Manager Page 8of8 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding (hereinafter "MOU") is entered into by and between the City of Spokane Valley (hereinafter "the City") and Spokane County (hereinafter "the County"), sometimes referred to jointly as "Parties". WITNESSETH: WHEREAS, the Parties executed a document entitled "LEASE AGREEMENT BETWEEN CITY OF SPOKANE VALLEY AND SPOKANE COUNTY REGARDING THE SPOKANE VALLEY PRECINCT BUILDING LOCATED AT 12710 EAST SPRAGUE, SPOKANE VALLEY" dated September 13, 2007 by the City and October 2, 2007 by the County, whereby the Parties reduced to writing their understanding regarding the terms and conditions under which the County may occupy portions of a building located at 12710 East Sprague Avenue, Spokane Valley, Washington, 99216 ("Premises"); and WHEREAS, Section 7 of the Lease Agreement is entitled "MAINTENANCE AND OPERATIONS COSTS". The Parties have determined that it is appropriate to clarify certain language in Section 7 consistent with the Parties understanding of that Section. NOW, THEREFORE, the following understanding is agreed upon: 1. Parties. The Parties to this MOU are the City of Spokane Valley and Spokane County. 2. Purpose. The purpose of this MOU is to clarify the intent of the Parties as to certain terms and conditions set forth in that document entitled "LEASE AGREEMENT BETWEEN CITY OF SPOKANE VALLEY AND SPOKANE COUNTY REGARDING THE SPOKANE VALLEY PRECINCT BUILDING LOCATED AT 12710 EAST SPRAGUE, SPOKANE VALLEY" ("the Lease Agreement") dated September 13, 2007 by the City and October 2, 2007 by the County. 3. Terms of the Memorandum of Understanding. The following costs, benefitting only the Spokane Valley Police Department, shall be excluded from the base costs used in the calculation of the County's share of Precinct maintenance and operation ("M&O"). (a) Capital: If the capital costs incurred in the Premises only benefits the Spokane Valley Police Department area, then City shall assume 100% of those costs. This includes, for example, the construction of the Spokane Valley Police Department's Administrative Lieutenant's Office, as well as the Spokane Valley Police Department's cubicle installation. If capital costs incurred in the Premises only benefits District Court, then County would be charged at 100% of cost. If capital costs, however, are shared for the Premises, then costs would be included in the base costs and charged to the County at its current percentage occupancy of the Premises, which is currently 15%. Page 1 of 3 CO iy-1all (b) Precinct Maintenance and Operations: All Precinct maintenance costs that are uniquely specific to the Spokane Valley Police Department areas shall be excluded from the base costs used to determine County's share of the M&O. This would include such items as service calls/repairs to the police garage gate mechanism. The intent of this clarification would be to remove those expenses that do not have a similar use in the Court or other shared areas. (c) City Maintenance Staff time: City will not track its maintenance staff time, and corresponding staff costs, incurred on maintenance projects specific to the Party benefitting from the project. Instead staff time costs for maintenance projects will be considered as a cost allocable based upon square footage charges allocated to all occupants of the Premises. The reasons for this clarification are: (1) this maintenance is mostly carried out on projects that would be considered building -wide in nature or, if occurring in the Spokane Valley Police Department one year, would inevitably occur in the other areas at other times due to similar uses. An example is patching of a wall or repairing a door in the Court and/or Spokane Valley Police Department areas; (2) the costs incurred by City staff in such maintenance projects is minimal; (3) the County allocates similar facilities maintenance based on square footage; and (4) typically, capital projects are performed by contractors. 4. Other Provisions of Lease Agreement Remain Unchanged. All remaining provisions of the Lease Agreement are unaffected by this MOU and continue in full force and effect. 5. Effective Date. This MOU shall be in effect the day following the date the last signature is affixed hereto and govern the 2013 settle and adjust and all subsequent years of the Lease Agreement. IN WITNESS WHEREOF, the Parties have caused this MOU to be executed on date and year opposite their respective signatures. Page 2 of 3 DATED: ' O ' I "T - /4 ATTEST: Clerk of the Board UGo UQ,Ve Daniela Erickson 11.4.-0161c1 DATED: ATE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASH 1 GTON AL FRENCH, hair 7-1-tAZA, TODD MIELKE, Vice -Chair LLY Commissioner Zq, 0 ! CITY OF SPOKANE VALLEY QA,L COBUertAfr,_ stine Bainbridge, City Cle Page 3 of 3 NO. 1 -o-i -1 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF EXECUTING A MEMORANDUM OF UNDERSTANDING WITH THE CITY OF SPOKANE VALLEY REGARDING THE LEASE AGGREEMENT FOR THE SPOKANE VALLEY PRECINCT BUILDING RESOLUTION WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners of Spokane County, Washington ("Board" or "Board of County Commissioners") has the care of county property and the management of county funds and business; and WHEREAS, pursuant to the provisions of RCW 3632.120(1), the Board of County Commissioners shall provide for the erection of court houses and other public buildings for the use of the County; and WHEREAS, pursuant to the provisions of chapter 39.34 RCW, two or more public entities may jointly contact between each other to perform functions which each may individual perform; and WHEREAS, pursuant to the above reference statutory provisions, the County executed an agreement with the City of Spokane Valley ("Parties") entitled "LEASE AGREEMENT BETWEEN CITY OF SPOKANE VALLEY AND SPOKANE COUNTY REGARDING THE SPOKANE VALLEY PRECINCT BUILDING LOCATED AT 12710 EAST SPRAGUE, SPOKANE VALLEY" ("Lease Agreement") whereby the Parties reduced to writing their understanding regarding the terms and conditions under which the County may occupy portions of a building located at 12710 East Sprague Avenue, Spokane Valley, Washington, 99216 ("Premises"); and WHEREAS, the Parties desire to execute a Memorandum of Understanding to clarify the intent of the Parties as to certain terms and conditions set forth in Lease Agreement. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Spokane County, Washington, pursuant to the provisions of RCW 36.32.120(1), RCW 36.32.120(6), and chapter 39.34 RCW that either the chairperson of the Board or a majority of the Board be and is hereby authorized to execute that document entitled "MEMORANDUM OF UDNERSTANDING" wherein the County and City of Spokane Valley will clarify their intent as to certain terms and conditions set forth in that document entitled "LEASE AGREEMENT BETWEEN CITY OF SPOKANE VALLEY AND SPOKANE COUNTY REGARDING THE SPOKANE VALLEY PRECINCT BUILDING LOCATED AT 12710 EAST SPRAGUE, SPOKANE VALLEY". Page 1 of 2 ATTEST: PASSED AND ADOPTED this I I \day of O - � 2014. 00 Daniela Erickson, Cler1Vofhard Page 2 of 2 BOARD OF COUNTY COMMISSIONERS OF SP I NE CO TY, WASHINGTON AL FRENC 3ELDD Vie h it LY O • UINN, Commissioner D? -a77• a2 ADDENDUM TO THE LEASE AGREEMENT BETWEEN CITY OF SPOKANE VALLEY AND SPOKANE COUNTY REGARDING THE SPOKANE VALLEY PRECINCT BUILDING LOCATED AT 12710 EAST SPRAGUE, SPOKANE VALLEY THIS ADDENDUM is made and entered into by and between the City of Spokane Valley (hereafter referred to as "City") and Spokane County (hereafter referred to as "County"), hereafter jointly referred to as the "Parties." WITNESSETH: WHEREAS, this Addendum applies to the "Lease Agreement", which is comprised collectively of the Lease Agreement Between City of Spokane Valley and Spokane County regarding the Spokane Valley Precinct Building located at 12710 East Sprague, Spokane Valley executed by the County under Resolution No. 07-0750, and the City under signature dated September 13, 2007; and the MEMORANDUM OF UNDERSTANDING" (the "Modification") executed by the County under Resolution No. 14-0799, and the City under signature dated September 24, 2014; and WHEREAS, the City is the owner of certain premises located at 12710 East Sprague Avenue, Spokane Valley, Washington, 99216, which are used as the Spokane Valley Precinct Building, which primarily houses the City's contracted Law Enforcement Personnel; and WHEREAS, the Spokane County District Court presently utilizes a portion of the premises for adjudication of traffic infraction and small claims cases and the County also presently provides services to citizens in the unincorporated County from the Precinct Building; and WHEREAS, the Parties desire to make various modifications to the Lease Agreement, most substantively to extend the term length and to accurately reflect the County's current percentage occupancy of the Premises. NOW 'THEREFORE, for and in consideration of the mutual promises set forth hereinafter, and as provided for in the underlying document entitled Lease Agreement, the Parties do hereby agree as follows: 1. The second WHEREAS is modified as follows: WHEREAS, the City obtains police services from County and the Spokane County Sheriff through a separate Interlocal Agreement. Those police services are provided out of the Precinct Building, and currently comprise 6.6% of the use of the Premises. 2. The third WHEREAS is modified as follows: WHEREAS, the Spokane County Sheriff also presently provides police services to citizens in the eastern part of unincorporated Spokane County from the Precinct Building. Additionally, Spokane County District Court presently utilizes a portion of the Premises for adjudication of traffic infractions and small claims cases. The uses by Spokane County currently comprise 44% 5° of the use of the Premises. 3. Section No. 1 PURPOSE is amended as follows: The purpose of this Lease Agreement is to set forth the PARTIES understanding regarding the terms and conditions under which the County may occupy a portion of the Premises. The County currently occupies /11% EZ21 of the Premises. 1 4. Section No. 3 CURRENT USE OF THE PREMISES is amended as follows: The City agrees to allow the County to use a portion of the Premises on a yearly basis. County currently uses 11% of the Premises for various purposes including but not limited to use by the Spokane County Sheriff. The Parties anticipate that the County may continue to use up to 44% E21 of the Premises for criminal justice purposes or purposes not incompatible with criminal justice related purposesuntil December 31, 2017. 5. Section No. 5 TERM OF LEASE AGREEMENT is amended as follows: his Lege Agree nt half comme 018 ce o anu the cone usion oft e initial term t 's L -as 2 ani run thro u _ ece ber 31 A . eemer t shall automatically be renewe om earto mar thereafter e ective Janu. 1 thro D-cembe .Tho Term of this Lease Agreoment shall begin on September 1, 2007, and expire on December 31, 2017. In the event of a change in use of the Premises pursuant to Section 3, above, the term of the Lease Agreement may be modified. Either Party may terminate this Lease Agreement for any reason whatsoever upon 180 days written notice to the other Pa otherw e a reed`s ricin: b the ' artfe . This 180 day requirement is in recognition of the need for advanced budgetary planning by both entities. 6. Section No. 6 EAS a PAYMENT is amended as follows: • The base annual lease rate cost for 2007 is $9.92 F017"1-17731 1'l,75' per square foot. The Premises he ,Cou wi11 e char edfor their total squarerpota.e •cc a u enly 37 s u eet For each year thereafter, the lease rate shall be adjusted in an amount equal to the change in the Consumer Price Index (CPI) — All Urban Consumers. The change in the CPI will be calculated by taking the CPI average for the entire base year and comparing it to the CPI average for the subsequent year. For instance, the CPI average for 2-006 1 will be compared to the CPI average for the entire year of 2007 _O1_ d and the percentage difference will be applied to the lease rate of 2007 [E] to determine the lease rate for 2208 O. The CITY will bill the COUNTY for the cost of the lease payment as outlined, monthly, by the 15'h of the month. Monthly payments will be calculated by dividing those annual costs set forth herein above by twelve (12). Payments by the County will be due by the 5'h of the following month. The CITY, at its sole option, may change interest on any late payment calculated on any lost interest earning had the amount due been invested since the due date to the date of payment in the CITY'S investment pool. 7. Section No. 7, Paragraph No. 3, MAINTENANCE AND OPERATIONS COSTS is amended as follows: The City will provide maintenance of the Premises and charge the COUNTY for its proportionate use. The PARTIES agree that the estimated M&O will be based upon the City's budgeted M&O for the County's 44-% 524 occupancy of the Premises. 2 OUNTY for main tena ceand o� ill be cal u ated b d in , t a menu b the eo n wil be tion ma e a unt due nves.s.'t .o•.: erations costs b ose annual he C Y. wil the 1 o t e mon h. Mo t payfhent costs set forth herein a.ove b twelve (12 ue by the 5 .of the followm month. The CITY than a interest on an be lat at i s sol ent calculated on an lost interest earn'. vgstgd since the due date tot e 8. Section No. 12 NOTICES is amended as follows: . ate of . a me t eC All notices or other communications given hereunder shall be deemed given on: (i) the day such notices or other communications are received when sent by personal delivery; or (ii) the third day following the day on which the same have been mailed by first class delivery, postage prepaid addressed to the COUNTY or the CITY at the address set forth below for such Party, or at such other address as either Party shall from time -to -time designate by notice in writing to the other Party: COUNTY: Chairman of Board of County Commissioners or his/her authorized representative 1116 West Broadway Avenue Spokane, Washington 99260 CITY: City of Spokane Valley City Manager or his/her authorized representative 11707 East Sprague Avenue, Suite 106 ____Spokane Valley, Washington 99206 10210 ast Sprague Avenu S okane Va11e Was h'n o 920 9. Section No. 16 DISPUTE RESOLUTION is amended as follows: Any dispute between the PARTIES which cannot be resolved between the PARTIES shall be subject to arbitration. Except as provided for to the contrary herein, such dispute shall first be reduced to writing and considered by the COUNTY CEO and the CITY Manager. If the COUNTY CEO and the CITY Manager cannot resolve the dispute, it will be submitted to arbitration. The provisions of chapter RCW 7.04 shall be applicable to any arbitration proceeding. The County and the City shall have the right to designate one person each to act as an arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the arbitration panel shall be binding on the PARTIES and shall be subject to judicial review as provided for in chapter RCW 7.043. The costs of the arbitration panel shall be equally split between the PARTIES. IN WITNESS WHEREOF, the Parties have caused this Addendum to be executed on the date and year opposite their respective signatures. 3 DATED: /' cJ' I g ATTEST: C1ejk of the Board l/Co 18-0032" DATED: / -/a/ /1/,2 ATTE Christine Bainbridge, City Clerk APPROVED AS TO FORM ONLY: Officio the C 46}61li rney BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON AL FRENCH, Chair JOSH KERNS, Vice -Chair om issioner CITY OF SPOKANE VALLEY y 4 Mark Calhoun, City Manager 4 Spokane County OFFICE OF COUNTY COMMISSIONERS Josh Kerns, 1st District 1 Mary Kuney, 2nd District 1 Al French, 3rd District January 17, 2018 City of Spokane Valley Chris Bainbridge, City Clerk 10210 E. Sprague Avenue Spokane Valley, WA 99206 Dear Chris: Enclosed are the following items: • (One Original) Resolution No. 2018-0032 "Amendment to the Lease Agreement between the City of Spokane Valley and Spokane County." This original is for your records. The Board of County Commissioners has an original filed. Sincerely, Shaylynn Bryant Office Assistant Spokane County Commissioners Encl. 1116 WEST BROADWAY AVENUE, SPOKANE, WA 99260 (509) 477-2265 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 16, 2018 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Reaffirmation of Resolution 17-008, Non-discrimination GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: On March 28, 2017, Resolution 17-008 was approved unanimously by then Councilmembers Mayor Rod Higgins, Deputy Mayor Arne Woodard, and Councilmembers Caleb Collier, Pam Haley, Mike Munch, Ed Pace, and Sam Wood. BACKGROUND: The current City Council desires to unequivocally state that the City of Spokane Valley is a city where discrimination of any form is not and shall not be tolerated, and that the present members of Council stand by and support the words of Resolution 17-008 confirming the City of Spokane Valley as an inclusive City where all are welcome and discrimination is not tolerated. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: n/a STAFF/COUNCIL CONTACT: Councilmember Thompson ATTACHMENTS: PowerPoint; Resolution 17-008 Spokane jVauey CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 17- 008 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AFFIRMING THE CITY AS AN INCLUSIVE CITY WHERE ALL ARE WELCOME AND DISCRIMINATION IS NOT TOLERATED; AND OTHER MATTERS RELATED THERETO. Spokane jVauey WHEREAS, Article I, Section I of the Washington Constitution declares that " governments derive their just powers from the consent of the governed, and are established to protect and maintain individual rights"; and 3 Spokane jVauey WHEREAS, the Washington State Legislature has established the " Washington Law Against Discrimination" pursuant to chapter 49.60 RCW; and Spokane jVauey WHEREAS, pursuant to RCW 49.60.010, the Washington State Legislature finds and declares "practices of discrimination against any of its inhabitants because of race, creed, color, national origin, families with children, sex, marital status, sexual orientation, age, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability ... threatens not only the rights and proper privileges of its inhabitants but menaces the institutions and foundation of a free democratic state"; and 5 Spokane jVauey WHEREAS, pursuant to RCW 49.60.030, the " right to be free from discrimination because of race, creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability is recognized as and declared to be a civil right of the people of this state"; and 6 Spokane jVauey WHEREAS, pursuant to the City's adopted Comprehensive Plan, it is the vision of the City and its citizens that the City of Spokane Valley is and continues to be "[ a] community of opportunity where individuals and families can grow and play and businesses will flourish and prosper"; and 7 Spokane jVauey WHEREAS, the City Council hereby declares its affirmation to support, uphold, and enforce all applicable laws within the City; and Spokane jVauey WHEREAS, the City Council desires to make clear that the City of Spokane Valley is a city that strives in all instances and through all actions to be an inclusive City, where discrimination of any form is not and shall not be tolerated, where laws apply equally to all citizens, and where all individuals, families, and businesses are welcome so that they may flourish and prosper within its boundaries. 9 Spokane jVauey NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington as follows: Section 1. Declaration of City Council. The City Council desires to make clear that the City of Spokane Valley is a city that strives in all instances and through all actions to be an inclusive City, where discrimination of any form is not and shall not be tolerated, where laws apply equally to all citizens, and where all individuals, families, and businesses are welcome so that they may flourish and prosper within its boundaries. 10 Spokane jVauey Section 2. Effective Date. This Resolution shall be effective upon adoption. Adopted this 28th day of March, 2017. 11 Spokane jVauey Reaffirmed by: The City Council of Spokane Valley Mayor Rod Higgins Deputy Mayor Pam Haley Councilmember Brandi Peetz Councilmember Linda Thompson Councilmember Ben Wick Councilmember Sam Wood Councilmember Arne Woodard 12 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 17-008 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AFFIRMING THE CITY AS AN INCLUSIVE CITY WHERE ALL ARE WELCOME AND DISCRIMINATION IS NOT TOLERATED; AND OTHER MATTERS RELATED THERETO. WHEREAS, Article I, Section I of the Washington Constitution declares that "governments derive their just powers from the consent of the governed, and are established to protect and maintain individual rights"; and WHEREAS, the Washington State Legislature has established the "Washington Law Against Discrimination" pursuant to chapter 49.60 RCW; and WHEREAS, pursuant to RCW 49.60.010, the Washington State Legislature finds and declares "practices of discrimination against any of its inhabitants because of race, creed, color, national origin, families with children, sex, marital status, sexual orientation, age, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability ... threatens not only the rights and proper privileges of its inhabitants but menaces the institutions and foundation of a free democratic state"; and WHEREAS, pursuant to RCW 49.60.030, the "right to be free from discrimination because of race, creed, color, national origin, sex, honorably discharged veteran or military status, sexual orientation, or the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with a disability is recognized as and declared to be a civil right of the people of this state"; and WHEREAS, pursuant to the City's adopted Comprehensive Plan, it is the vision of the City and its citizens that the City of Spokane Valley is and continues to be "[a] community of opportunity where individuals and families can grow and play and businesses will flourish and prosper"; and WHEREAS, the City Council hereby declares its affirmation to support, uphold, and enforce all applicable laws within the City; and WHEREAS, the City Council desires to make clear that the City of Spokane Valley is a city that strives in all instances and through all actions to be an inclusive City, where discrimination of any form is not and shall not be tolerated, where laws apply equally to all citizens, and where all individuals, families, and businesses are welcome so that they may flourish and prosper within its boundaries. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington as follows: Section 1. Declaration of City Council. The City Council desires to snake clear that the City of Spokane Valley is a city that strives in all instances and through all actions to be an inclusive City, where discrimination of any form is not and shall not be tolerated, where Iaws apply equally to all citizens, and where all individuals, families, and businesses are welcome so that they may flourish and prosper within its boundaries. Resolution 17-008 - Anti -discrimination Page 1 of 2 Section 2. Effective Date. This Resolution shall be effective upon adoption. Adopted this 2811 day of March, 2017. hristine Bainbridge, City erk Approved as to Form: Office off' he City A ori City of Spokane Valley Com/ i L.R. Higginsy r Resolution 17-008 - Anti -discrimination Page 2 of 2 To: From: Re: DRAFT ADVANCE AGENDA as of October 11, 2018; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Oct 23, 2018, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2018 Budget Amendment — Chelsie Taylor 2. First Reading Proposed Ordinance 18-023 Amending 2018 Budget — Chelsie Taylor 3. PUBLIC HEARING: Community Development Block Grants (CDBG) — Chaz Bates 4. Motion Consideration: CDBG Grant Projects — Chaz Bates 5. Consent Agenda (claims, payroll, minutes) 6. Second Reading Ordinance 18-022, Property Tax — Chelsie Taylor 7. First Reading Ordinance 18-024 adopting 2019 Budget — Chelsie Taylor 8. Motion Consideration: Outside Agency Allocation of Funds — Chelsie Taylor 9. Motion Consideration, Mayoral Appointments to Salary Commission — Mayor Higgins 10. Admin Report: Advance Agenda — Mayor Higgins 11. Info Item: Department Reports Oct 30, 2018, Study Session, 6:00 p.m. Nov 6, 2018, Study Session, 6:00 p.m. Proclamation: Armistice Remembrance [due Tue Oct 161 (10 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (20 minutes) (10 minutes) (5 minutes) [*estimated meeting: 100 mins] [due Tue Oct 23] [due Tue Oct 30] 1. Woodstove Change -out Grant Program - Jenny Nickerson; Julie Oliver of Spo.Clean Air 2. Quarterly Police Department Report — Chief Werner 3. City Logo, Code Amendment — Erik Lamb 4. Hearing Examiner Interlocal Agreement — Cary Driskell 5. Legislative Agenda, 2019 — Mark Calhoun 6. Advance Agenda — Mayor Higgins (20 minutes) (10 minutes) (15 minutes) (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 75 mins] Nov 13, 2018, Formal Meeting Format, 6:00 p.m. Proclamation: Small Business Saturday 1. PUBLIC HEARING #3: 2019 Budget — Chelsie Taylor 2. Second Reading Ordinance 18-024 adopting 2019 Budget — Chelsie Taylor 3. Consent Agenda (claims, payroll, minutes, HE Interlocal) 4. Second Reading Ordinance 18-023 approving 2018 Budget Amendment — Chelsie Taylor 5. First Reading Ordinance 18-025 amending City Logo Provision — Erik Lamb 6. Motion Consideration: Approval of 2019 Legislative Agenda — Mark Calhoun 7. Admin Report: Annual Comprehensive Plan Amendment 2019 Docket — Lori Barlow 8. Admin Report: LTAC Recommendations to Council — Chelsie Taylor 9. Admin Report: Advance Agenda [due Tue Nov 61 Draft Advance Agenda 10/11/2018 10:20:10 AM (15 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (20 minutes) (5 minutes) [*estimated meeting: 100 mins] Page 1 of 2 Nov 20, 2018, Study Session, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance 18-025 amending City Logo Provision — Erik Lamb 2. Resolution 18- amending City Logo Style and Standards Guide — Erik Lamb 3. Motion Consideration: 2019 Annual Comp Plan Amendment Docket — Lori Barlow Public Comment Opportunity NON -ACTION ITEMS: 4. Fee Resolution for 2019 — Chelsie Taylor 5. Advance Agenda — Mayor Higgins 6. Info Item: Department Reports Nov 27, 2018 — Meeting Cancelled — Thanksgiving Holiday Dec 4, 2018, Study Session, 6:00 p.m. 1. Sullivan Bridge Project Completion Update — Gloria Mantz, John Hohman 2. Advance Agenda — Mayor Higgins Idue Tue Nov 131 (15 minutes) (10 minutes) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 60 mins] Dec 11, 2018, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed Fee Resolution for 2019 — Chelsie Taylor 3. Motion Consideration: Award of Lodging Tax for 2019 — Chelsie Taylor 4. Admin Report: Advance Agenda Dec 18, 2018, Study Session, 6:00 p.m. Public Comment Opportunity 1. Advance Agenda — Mayor Higgins 2. Info Item: Department Reports Idue Tue Nov 261 (15 minutes) (5 minutes) [due Tue Dec 4] (5 minutes) (10 minutes) (15 minutes) (5 minutes) [due Tue Dec 11] (5 minutes) [*estimated meeting: mins] No Meeting: Tuesday, December 25, 2018, and no meeting Tuesday, January 1, 2019 Jan 8, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Mayoral Appointments- Planning Commissioners — Mayor Higgins 3. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Higgins 4. Mayoral Appointments: Councilmembers to Committees — Mayor Higgins 5. Admin Report: Advance Agenda *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Aging & Long Term Care Board Appts/Interlocal Animal Control Regulations (SVMC 7.30) Argonne Rd Broadway to Indiana Bid Award Barker I-90 WSDOT Interlocal, Interchange Barker I-90 Interchange Contract Camping in RVs City Action Days, Olympia Feb 13-14 Community Inclusion Compassionate SV Donation Recognition Electrical Inspections Health District Re SV Stats Land Use Notice Requirements Legislative Delegation Meeting Legislative Remote Testimony (Chambers) Draft Advance Agenda 10/11/2018 10:20:10 AM [due Wed Jan 21 (5 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) Naming City Facilities Protocol Neighborhood Restoration Program Park Lighting Park Regulations Ordinance Amendments Police Dept. Quarterly Rpt (April, July, Oct, Jan) Sign Ordinance Snowplows, sidewalk snow removal, etc. St. Illumination (ownership, cost, location) St. O&M Pavement Preservation Tobacco 21 Resolution Town Hall Conversations TPA Utility Facilities in ROW Page 2 of 2