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2018, 11-13 Regular Meeting Amended AMENDED AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT MEETING Tuesday,November 13,2018 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Darrell Cole of Living Hope Community Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE,BOARD,LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATIONS: Small Business Saturday PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium,please state your name and city residence for the record and limit remarks to three minutes. 1. PUBLIC HEARING: 2019 Budget—Chelsie Taylor 2. Second Reading Ordinance 18-024 Adopting 2019 Budget—Chelsie Taylor[no public comment] 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of claim vouchers on Nov 13,2018 Request for Council Action Form Total: $$4,468,319.81 b.Approval of Payroll for Pay Period Ending October 31,2018: $488,997.41 c.Approval of October 16,2018 Council Meeting Minutes, Study Session Format d.Approval of October 23,2018 Council Meeting Minutes,Regular Formal Format e.Approval of Hearing Examiner Interlocal Agreement f.Approval of Federal Lobbyist Contract NEW BUSINESS: 4. Second Reading Ordinance 18-023 Approving 2018 Budget Amendment— Chelsie Taylor [public comment] 5. Resolution 18-008 Amending Governance Manual—Chris Bainbridge [public comment] 6.Motion Consideration: Approval of 2019 Legislative Agenda—Mark Calhoun [public comment] 6a.Motion Consideration: City Hall/CenterPlace Holiday Closure —Mayor Higgins Council Agenda 11-13-18 Formal Format Meeting Page 1 of 2 PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium,please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 7.Annual Comprehensive Plan Amendment 2019 Docket—Lori Barlow 8. Snow Removal—John Hohman, Shane Arlt,Tom Danielson,Brant Collier,Elisha Heath 9.Advance Agenda—Mayor Higgins INFORMATION ONLY (will not be reported or discussed): n/a CITY MANAGER COMMENTS ADJOURNMENT General Meetini'Schedule(meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4th Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats(the less formal meeting)are generally held the 1St,3rd and 5th Tuesdays. Study Session formats normally do not have time allocated for general public comments; but if action items are included,comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing,or other impairments,please contact the City Clerk at(509)720-5102 as soon as possible so that arrangements may be made. Council Agenda 11-13-18 Formal Format Meeting Page 2 of 2 Spokane rodlamation I Valley® City of Spokane va1Tey, Washington Sma((cBusiness Saturday WHEREAS, The City of Spokane Valley celebrates our local small businesses and the contributions they make to our local economy and community; according to the United States Small Business Administration, there are currently 30.2 million small businesses in the United States, they represent 99.7percent of all businesses with employees in the United States, and are responsible for 65.9 percent of net new jobs created from 2000 to 2017; and WHEREAS, Small businesses employ 47.5 percent of the employees in the private sector in the United States; and WHEREAS, 90% of consumers in the United States say Small Business Saturday has had a positive impact on their community; and WHEREAS, 89% of consumers who are aware of Small Business Saturday said the day encourages them to Shop Small all year long; and WHEREAS, 73% of consumers who reportedly Shopped Small at independently-owned retailers and restaurants on Small Business Saturday did so with friends or family; and WHEREAS, The City of Spokane Valley supports its local businesses that creates jobs, boosts our local economy and preserves our neighborhoods; and WHEREAS, Advocacy groups as well as public and private organizations across the country have endorsed the Saturday after Thanksgiving as `Small Business Saturday. ' NOW, THEREFORE, I, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Councilmembers, do hereby proclaim November 24, 2018 as SMALL BUSINESS SATURDAY for the City of Spokane Valley, and I urge Spokane Valley citizens to join communities across the country in our support of small businesses and merchants on Small Business Saturday and throughout the year. Dated this 13th day of November 2018. L.R. Higgins, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing #3 on 2019 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: At the meeting on October 23, 2018, Council advanced Ordinance #18-024 adopting the 2019 Budget, to a second reading. BACKGROUND: This marks the seventh occasion where the Council will discuss the 2019 Budget and by the time the Council is scheduled to adopt the 2019 Budget later during tonight's meeting, Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 12 Council Budget Retreat • August 21 Admin report: Estimated 2019 revenues and expenditures • September 11 Public hearing #1 on 2019 revenues and expenditures • September 25 City Manager's presentation of preliminary 2019 Budget • October 9 Public hearing #2 on 2019 Budget • October 23 First reading on ordinance adopting the 2019 Budget • November 13 Public hearing #3 on 2019 Budget • November 13 Second reading on ordinance adopting the 2019 Budget This evening's meeting represents the third public hearing on the 2019 Budget and the purpose of the hearing is to consider input from the public on the final 2019 budget. 2019 Budget Overview: • The 2019 Budget currently includes appropriations of $78,269,865 including $20,603,882 in capital expenditures, comprised in-part of: o $5,432,987 in Fund #303 Street Capital Projects. o $1,812,095 in Fund #309 Park Capital Projects. o $7,238,200 in Fund #311 Pavement Preservation including $972,300 financed by the General Fund. o $4,700,000 in Fund #314 Railroad Grade Separation Projects. o $1,282,600 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $20,603,882 in capital costs we anticipate $10,974,189 in grant revenues which results in 53.26% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will increase by 4.50 from 89.25 in 2018 to 93.75 in 2019. This includes the reduction of a vacant administrative assistant position in the City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the Community and Public Works Department that are necessary to meet project needs going into the future and of these, the wage related costs of 3.1 FTEs will be paid through capital 1 project that are in large part financed with grant revenues dedicated to those projects. Of the 5 additional FTEs: o 2 will be engineers with wages allocated 20% each to the Engineering Division in the General Fund (for an increase of 0.4 FTEs) and 80% to the Street Capital Projects Fund #303 (for an increase of 1.6 FTEs). The primary responsibilities of these positions will be to focus on capital projects. o 3 will be construction inspectors with wages allocated 50% each to the Street Capital Projects Fund #303 (for an increase of 1.5 FTEs) and 50% each to the Street Fund #101 (for an increase of 1.5 FTEs). During the construction season (April through October) the primary responsibility of these positions will be to focus on capital projects. During winter season operations (November to March) the primary responsibility of these positions will be snow operations and winter maintenance. o It is noteworthy that these 5.0 additional FTEs are largely necessary to meet capital construction needs that are in large part grant financed. If at some point in the future the number and/or magnitude of capital projects decreases due to reduced grant opportunities or some other currently unforeseen circumstance, we will begin to eliminate these positions. The FTE count is allocated among City funds as follows: 2019 2019 2019 Total 2018 Reallocate City Mngr CPW After Budget Staff Change Request Changes General Fund #001 74.63 -0.50 -0.5 0.4 74.03 Street O&M Fund #101 5.72 0.50 0 1.5 7.72 Street Capital Projects Fund #303 4.50 0.50 0 3.1 8.10 Stormwater Fund #402 4.40 -0.50 0 0 3.90 89.25 0 -0.5 5 93.75 Pertaining Specifically to the General Fund: • The 2019 recurring revenue estimate of$45,496,900 is $2,489,300 or 5.79% greater than the 2018 budget of$43,007,600. • The 2019 recurring expenditure proposal of $41,691,369 is $789,450 or 1.93% greater than the 2018 amended appropriation of$40,901,919. • Budgeted recurring revenues currently exceed recurring expenditures by $3,805,531 or 8.36% of recurring revenues. • Nonrecurring revenues total $40,422 and include: o $40,422 is the remaining transfer in from the Solid Waste Fund #106 as a repayment to the General Fund for various studies and fees related to the Solid Waste program paid out of the General Fund in the years of 2013 and 2014. The repayment will have occurred over five years beginning in 2015 and ending in 2019. • Nonrecurring expenditures total $1,342,000 and include: o $107,000 for Information Technology expenditures including: • $22,000 to replace outdated copiers • $50,000 to upgrade storage devices at CenterPlace • $30,000 for a whole room UPS for the server room at City Hall o $50,000 for workstations and carpet replacement at the police precinct o $25,000 for retail recruitment services o $160,000 transfer out to the Parks Capital Projects Fund#309 to construct a new restroom at Browns Park 2 o $1,000,000 transfer out to the Parks Capital Projects Fund #309 to complete additional improvements at Browns Park • The total of 2019 recurring and nonrecurring revenues exceeds total expenditures by $2,503,953. • The projected ending fund balance for the General Fund at the end of 2019 is currently $33,064,618 or 79.31% of recurring expenditures. Other Funds: 2019 Budget appropriations (expenditures) in the other funds total $35,236,496 as follows: Fund Fund 2019 Number Name Appropriation 101 Street Fund 4,918,044 103 Paths and Trails Fund 0 104 Hotel / Motel Tax -Tourism Facilities Fund 0 105 Hotel / Motel Tax Fund 655,000 106 Solid Waste Fund 1,726,300 107 PEG Fund 71,100 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 500,000 204 Debt Service Fund 998,350 301 REET 1 Capital Projects Fund 1,370,947 302 REET 2 Capital Projects Fund 984,209 303 Street Capital Projects Fund 5,432,987 309 Parks Capital Projects Fund 1,812,095 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 7,288,200 312 Capital Reserve Fund 1,239,332 313 City Hall Construction Fund 0 314 Railroad Grade Separation Projects Fund 4,700,000 402 Stormwater Management Fund 2,297,332 403 Aquifer Protection Area Fund 832,600 501 Equipment Rental and Replacement Fund 20,000 502 Risk Management Fund 390,000 35,236,496 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted primarily to the Street Fund is anticipated to be $2,101,100. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $1,700,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $2,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $990,000 ($600,000 in the Hotel/Motel Tax Fund #105 and $390,000 in the Hotel/Motel Tax—Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,890,000. • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $10,974,189 o Fund #303— Street Capital Projects - $4,408,681 3 o Fund #309— Parks Capital Projects - $572,308 o Fund #311 — Pavement Preservation - $1,820,000 o Fund #314 — RR Grade Separation Projects - $3,750,000 o Fund #402 —Stormwater Fund - $106,000 o Fund #403 —Aquifer Protection Area Fund - $317,200 Funding Challenges: • Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and telephone utility tax revenues. o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however, they are generally flat or declining in recent years due to improvements in vehicle fuel mileage. o Telephone utility taxes have been declining at an average of 5.18% per year from 2009 through 2017. We believe the decline is primarily due to the elimination of land lines by individual households. The revenues from this tax reached a high of$3.1 million in 2009 (the year the tax was implemented) and is currently estimated to generate $1.7 million in 2019. o At the June 12, 2018 Budget Workshop, Council requested that Staff prepare a 2019 Street O&M Fund Budget that continues to deliver historic levels of services despite the fact that telephone utility tax revenues have continued to decline. At that time Council was aware that recurring revenues were substantially exceeded by recurring expenditures and asked Staff to prepare a budget that resolves this funding imbalance with a one-time transfer during 2019 of Capital Reserve Fund #312 money. The necessary transfer is $907,544 and this is reflected in both Fund numbers 101 and 312. • Balancing the cost of pavement preservation against other transportation and infrastructure needs. o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to an elimination of the contribution from the Street Fund #101 related to declining revenues and an elimination of contributions from the Civic Facility Replacement Fund #123. The fund balance in Fund #123 was entirely depleted at the end of 2016, and the fund was closed during 2017. o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the City's ability to provide match funding for State and Federal grants received for other street projects. o Railroad grade separation projects (overpasses and underpasses) are exceptionally expensive endeavors and are largely beyond the City's ability to finance through existing sources of revenue. The City has secured funding for the Barker Rd. Grade Separation project; however, funding is still needed for other grade separation projects within the City. OPTIONS: State law requires a public hearing on the final 2019 budget; and this is the third public hearing on the 2019 budget. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public in regard to the 2019 Budget, no action is requested at this time. BUDGET/FINANCIAL IMPACTS: This public hearing is the final step leading to Council consideration in its second reading of the ordinance that will adopt the 2019 Budget. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: See Agenda Item #2, which includes the Ordinance adopting the 2019 budget, as well as the finalized 2019 budget. 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading of Proposed Ordinance #18-024 Adopting the 2019 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2019 Budget on seven previous occasions including three public hearings, the third of which occurred earlier this evening. At the meeting on October 23, 2018, Council advanced Ordinance #18-024 adopting the 2019 Budget to a second reading. BACKGROUND: This marks the eighth occasion where the Council will discuss the 2019 Budget including three public hearings. The 2019 Budget development calendar of Council meetings on this topic follows: • June 12 Council Budget Retreat • August 21 Admin report: Estimated 2019 revenues and expenditures • September 11 Public hearing #1 on 2019 revenues and expenditures • September 25 City Manager's presentation of preliminary 2019 Budget • October 9 Public hearing #2 on 2019 Budget • October 23 First reading on ordinance adopting the 2019 Budget • November 13 Public hearing #3 on 2019 Budget • November 13 Second reading on ordinance adopting the 2019 Budget 2019 Budget Overview: • The 2019 Budget currently includes appropriations of $78,269,865 including $20,603,882 in capital expenditures, comprised in-part of: o $5,432,987 in Fund #303 Street Capital Projects. o $1,812,095 in Fund #309 Park Capital Projects. o $7,238,200 in Fund #311 Pavement Preservation including $972,300 financed by the General Fund. o $4,700,000 in Fund #314 Railroad Grade Separation Projects. o $1,282,600 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $20,603,882 in capital costs we anticipate $10,974,189 in grant revenues which results in 53.26% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will increase by 4.50 from 89.25 in 2018 to 93.75 in 2019. This includes the reduction of a vacant administrative assistant position in the City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the Community and Public Works Department that are necessary to meet project needs going into the future and of these, the wage related costs of 3.1 FTEs will be paid through capital 1 project that are in large part financed with grant revenues dedicated to those projects. Of the 5 additional FTEs: o 2 will be engineers with wages allocated 20% each to the Engineering Division in the General Fund (for an increase of 0.4 FTEs) and 80% to the Street Capital Projects Fund #303 (for an increase of 1.6 FTEs). The primary responsibilities of these positions will be to focus on capital projects. o 3 will be construction inspectors with wages allocated 50% each to the Street Capital Projects Fund #303 (for an increase of 1.5 FTEs) and 50% each to the Street Fund #101 (for an increase of 1.5 FTEs). During the construction season (April through October) the primary responsibility of these positions will be to focus on capital projects. During winter season operations (November to March) the primary responsibility of these positions will be snow operations and winter maintenance. o It is noteworthy that these 5.0 additional FTEs are largely necessary to meet capital construction needs that are in large part grant financed. If at some point in the future the number and/or magnitude of capital projects decreases due to reduced grant opportunities or some other currently unforeseen circumstance, we will begin to eliminate these positions. The FTE count is allocated among City funds as follows: 2019 2019 2019 Total 2018 Reallocate City Mngr CPW After Budget Staff Change Request Changes General Fund #001 74.63 -0.50 -0.5 0.4 74.03 Street O&M Fund #101 5.72 0.50 0 1.5 7.72 Street Capital Projects Fund #303 4.50 0.50 0 3.1 8.10 Stormwater Fund #402 4.40 -0.50 0 0 3.90 89.25 0 -0.5 5 93.75 Pertaining Specifically to the General Fund: • The 2019 recurring revenue estimate of $45,496,900 is $2,489,300 or 5.79% greater than the 2018 budget of$43,007,600. • The 2019 recurring expenditure proposal of $41,691,369 is $789,450 or 1.93% greater than the 2018 amended appropriation of$40,901,919. • Budgeted recurring revenues currently exceed recurring expenditures by $3,805,531 or 8.36% of recurring revenues. • Nonrecurring revenues total $40,422 and include: o $40,422 is the remaining transfer in from the Solid Waste Fund #106 as a repayment to the General Fund for various studies and fees related to the Solid Waste program paid out of the General Fund in the years of 2013 and 2014. The repayment will have occurred over five years beginning in 2015 and ending in 2019. • Nonrecurring expenditures total $1,342,000 and include: o $107,000 for Information Technology expenditures including: • $22,000 to replace outdated copiers • $50,000 to upgrade storage devices at CenterPlace • $30,000 for a whole room UPS for the server room at City Hall o $50,000 for workstations and carpet replacement at the police precinct o $25,000 for retail recruitment services 2 o $160,000 transfer out to the Parks Capital Projects Fund #309 to construct a new restroom at Browns Park o $1,000,000 transfer out to the Parks Capital Projects Fund #309 to complete additional improvements at Browns Park • The total of 2019 recurring and nonrecurring revenues exceeds total expenditures by $2,503,953. • The projected ending fund balance for the General Fund at the end of 2019 is currently $33,064,618 or 79.31% of recurring expenditures. Other Funds: 2019 Budget appropriations (expenditures) in the other funds total $35,236,496 as follows: Fund Fund 2019 Number Name Appropriation 101 Street Fund 4,918,044 103 Paths and Trails Fund 0 104 Hotel / Motel Tax -Tourism Facilities Fund 0 105 Hotel / Motel Tax Fund 655,000 106 Solid Waste Fund 1,726,300 107 PEG Fund 71,100 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 500,000 204 Debt Service Fund 998,350 301 REET 1 Capital Projects Fund 1,370,947 302 REET 2 Capital Projects Fund 984,209 303 Street Capital Projects Fund 5,432,987 309 Parks Capital Projects Fund 1,812,095 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 7,288,200 312 Capital Reserve Fund 1,239,332 313 City Hall Construction Fund 0 314 Railroad Grade Separation Projects Fund 4,700,000 402 Stormwater Management Fund 2,297,332 403 Aquifer Protection Area Fund 832,600 501 Equipment Rental and Replacement Fund 20,000 502 Risk Management Fund 390,000 35,236,496 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted primarily to the Street Fund is anticipated to be $2,101,100. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $1,700,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $2,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $990,000 ($600,000 in the Hotel/Motel Tax Fund #105 and $390,000 in the Hotel/Motel Tax—Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,890,000. 3 • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $10,974,189 o Fund #303— Street Capital Projects - $4,408,681 o Fund #309 — Parks Capital Projects - $572,308 o Fund #311 — Pavement Preservation - $1,820,000 o Fund #314 — RR Grade Separation Projects - $3,750,000 o Fund #402 —Stormwater Fund - $106,000 o Fund #403 —Aquifer Protection Area Fund - $317,200 4 The City's 2019 Budget is adopted at a fund level as follows: Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 30,560,665 45,537,322 76,097,987 43,033,369 33,064,618 Street Fund 101 636,748 4,918,044 5,554,792 4,918,044 636,748 Paths&Trails Fund 103 5,024 9,200 14,224 0 14,224 Hotel/Motel Tax-Tourism Facilities Fund 104 1,857,095 397,000 2,254,095 0 2,254,095 Hotel/Motel Tax Fund 105 200,867 602,000 802,867 655,000 147,867 Solid Waste 106 190,682 1,726,300 1,916,982 1,726,300 190,682 PEG Fund 107 62,637 76,000 138,637 71,100 67,537 CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000 Service Level Stabilization Fund 121 5,500,000 0 5,500,000 0 5,500,000 Winter Weather Reserve Fund 122 501,217 5,000 506,217 500,000 6,217 LTGO Bond Debt Service Fund 204 0 998,350 998,350 998,350 0 REET 1 Capital Projects Fund 301 1,778,693 1,022,000 2,800,693 1,370,947 1,429,746 REET 2 Capital Projects Fund 302 2,649,661 1,025,000 3,674,661 984,209 2,690,452 Street Capital Projects 303 66,692 5,432,987 5,499,679 5,432,987 66,692 Park Capital Projects Fund 309 43,502 1,907,096 1,950,598 1,812,095 138,503 Civic Facilities Capital Projects Fund 310 849,588 9,000 858,588 0 858,588 Pavement Preservation Fund 311 3,875,163 5,760,900 9,636,063 7,288,200 2,347,863 Capital Reserve Fund 312 6,990,056 50,000 7,040,056 1,239,332 5,800,724 City Hall Construction Fund 313 26,116 0 26,116 0 26,116 Railroad Grade Separation Projects Fund 314 901,612 3,800,000 4,701,612 4,700,000 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental&Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 4,789,928 3,381,229 8,171,157 3,539,932 4,631,225 Total of all Funds 61,785,946 76,657,428 138,443,374 78,269,865 60,173,509 OPTIONS: State law requires the City to adopt a budget prior to December 31. Council may adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #18-024 adopting the 2019 Budget. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #18-024 concludes the 2019 Budget development process and establishes the final budget including estimated revenues and appropriations. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #18-024 • 2019 Budget 5 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 18-024 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2019 THROUGH DECEMBER 31, 2019; APPROPRIATING FUNDS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2019 and ending December 31,2019; and WHEREAS,the City Manager, in consultation with the Finance Director and department heads, has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on September 11, October 9, and November 13, 2018. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk September 25,2018; and WHEREAS, the City Council desires to adopt the 2019 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2018 for collection in 2019, will be $11,804,402, which represents a 0% increase in the 2019 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred,and refunds made. NOW,THEREFORE,the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2019 Budget. The budget for the City of Spokane Valley for the year 2019 is adopted at the fund level. The final budget for 2019 is attached hereto, and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund,plus the aggregate total for all such funds,is set forth as follows: Ordinance 18-024 Adopting 2019 Budget Page 1 of 3 DRAFT Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 30,560,665 45,537,322 76,097,987 43,033,369 33,064,618 Street Fund 101 636,748 4,918,044 5,554,792 4,918,044 636,748 Paths&Trails Fund 103 5,024 9,200 14,224 0 14,224 Hotel/Motel Tax-Tourism Facilities Fund 104 1,857,095 397,000 2,254,095 0 2,254,095 Hotel/Motel Tax Fund 105 200,867 602,000 802,867 655,000 147,867 Solid Waste 106 190,682 1,726,300 1,916,982 1,726,300 190,682 PEG Fund 107 62,637 76,000 138,637 71,100 67,537 CenterPlace Operating Reserve Fund 120 300,000 0 300,000 0 300,000 Service Level Stabilization Fund 121 5,500,000 0 5,500,000 0 5,500,000 Winter Weather Reserve Fund 122 501,217 5,000 506,217 500,000 6,217 LTGO Bond Debt Service Fund 204 0 998,350 998,350 998,350 0 REET 1 Capital Projects Fund 301 1,778,693 1,022,000 2,800,693 1,370,947 1,429,746 REET 2 Capital Projects Fund 302 2,649,661 1,025,000 3,674,661 984,209 2,690,452 Street Capital Projects 303 66,692 5,432,987 5,499,679 5,432,987 66,692 Park Capital Projects Fund 309 43,502 1,907,096 1,950,598 1,812,095 138,503 Civic Facilities Capital Projects Fund 310 849,588 9,000 858,588 0 858,588 Pavement Preservation Fund 311 3,875,163 5,760,900 9,636,063 7,288,200 2,347,863 Capital Reserve Fund 312 6,990,056 50,000 7,040,056 1,239,332 5,800,724 City Hall Construction Fund 313 26,116 0 26,116 0 26,116 Railroad Grade Separation Projects Fund 314 901,612 3,800,000 4,701,612 4,700,000 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental&Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 4,789,928 3,381,229 8,171,157 3,539,932 4,631,225 Total of all Funds 61,785,946 76,657,428 138,443,374 78,269,865 60,173,509 The total balance of all funds appropriated for 2019 is$78,269,865. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 18-024 Adopting 2019 Budget Page 2 of 3 DRAFT PASSED by the City Council this day of November, 2018. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 18-024 Adopting 2019 Budget Page 3 of 3 • siiValley 10210 E. Sprague Avenue Spokane Valley, WA 99206 www.SpokaneValley.org ♦••••••••••••••••••••••••••••••••••••••••••••♦ • • • City of Spokane Valley, Washington Annual Budget For the Fiscal Year January 1 through December 31, 2019 City Hall 10210 East Sprague Avenue Spokane Valley, WA 99206 Website: www.spokanevalley.org • Phone: (509) 720-5000 • • • • • • • •• "A community of opportunity where individuals and families can grow and play, and businesses • will flourish and prosper." • • • • • • • • • • • • • • • • • • • • • This page left intentionally blank. Table of Contents City of Spokane Valley, WA Spokane County January 1, 2019 through December 31, 2019 Summary of Councilmembers III City Manager's Budget Message 1 Finance Director's Message - About the 2019 Budget and Budget Development Process 11 Budget Summary 27-39 Revenues by Fund and Type 40-47 Expenditures by Fund and Department 48-51 General Fund Department Changes from 2018 to 2019 52-54 #001- General Fund- Expenditures by Department by Type City Council 55 City Manager 56 City Attorney 57 Public Safety 58-60 Deputy City Manager 61 Finance 62 Human Resources 63 Public Works (history) 64 City Hall Operations and Maintenance 65 Community & Public Works 66-67 Community & Economic Development (history) 70-71 Parks & Recreation 72-76 General Government 77-78 Special Revenue Funds #101 - Street Fund 79-80 #103 - Paths & Trails Fund 81 #104 - Hotel / Motel Tax —Tourism Facilities Fund 82 #105 - Hotel / Motel Tax Fund 82 #106 - Solid Waste Fund 83 #107 - PEG Fund 84 #120 - CenterPlace Operating Reserve Fund 84 #121 - Service Level Stabilization Reserve Fund 85 #122 - Winter Weather Reserve Fund 85 1 City of Spokane Valley 2019 Budget Debt Service Funds #204 - Limited Tax General Obligation (LTGO) Fund 86 Capital Projects Funds #301 - REET 1 Capital Projects Fund 87 #302 - REET 2 Capital Projects Fund 88 #303 - Street Capital Projects Fund 89-90 #309 - Parks Capital Projects Fund 91 #310 - Civic Facilities Capital Projects Fund 92 #311 - Pavement Preservation Fund 93 #312 - Capital Reserve Fund 94 #313 - City Hall Construction Fund 95 #314 — Railroad Grade Separation Projects Fund 96 Enterprise Funds #402 - Stormwater Management Fund 97-98 #403 - Aquifer Protection Area Fund 99 Internal Service Funds #501 - Equipment Rental & Replacement Fund 100-101 #502 - Risk Management Fund 101 Total of Capital Expenditures for 2019 102 FTE Count by Year — 2009 through 2019 103 Work Force Comparison 104 Appendix A, Employee Position Classification and Salary Schedule 105 Glossary of Budget Terms 106-108 Ordinance 18-024 Adopting the 2019 Budget 109 11 ♦•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••♦ From left Sam Wood, Ben Wick, Arne Woodard, Brandi Peetz, Rod Higgins, Linda Thompson, Pam Haley City Council Members Rod Higgins, Mayor Position #1 Pam Haley, Deputy Mayor Position #5 Brandi Peetz Position #2 Ben Wick Position #4 Linda Thompson Position #7 Arne Woodard Position #3 Sam Wood Position #6 Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director Cary Driskell, City Attorney William Helbig, City Engineer Christine Bainbridge, City Clerk ♦•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••♦ ............................................................. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • This page intentionally left blank • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ............................................................. Spokane Val ley City Manager's Budget Message 2019 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: It is with pleasure that I present the attached 2019 Budget for the City of Spokane Valley. The City remains financially strong and continues to benefit from a history of prudent financial decisions that have been made since our 2003 incorporation. Consistently responsible budgeting and restrained spending have again helped us achieve the key Fiscal Policies noted in the following pages. The City of Spokane Valley continues to be an excellent example of how a City provides key services to the community while holding down taxes, fees and other charges. Additionally, our per capita employee count and personnel expenses are among the lowest (if not the lowest) of comparable size cities in the state and around the U.S. We recognize that to ensure continued financial stability, it is imperative that we achieve two key goals within our General Fund: 1. Recurring annual revenues must be greater than or equal to recurring annual expenditures, and 2. The ending General Fund fund balance must be sufficient enough to meet cash flow needs which is no less than 50% of recurring expenditures and represents roughly six months of General Fund operations. I am pleased to report that each of these goals have again been achieved in the 2019 General Fund Budget. Beyond recurring operating activity, and due to our exceptionally strong financial position, we have been afforded the opportunity to use the portion of the General Fund fund balance that exceeds 50% for capital construction expenditures that are important to the City Council and Community. Since 2013, City Councils have made the decision to transfer $20.7 million of excess General Fund reserves to partially finance a variety of projects including each phase of the Appleway Trail, Sullivan Road West Bridge Replacement, Appleway Avenue Landscaping, construction of a new City Hall, the future Barker/BNSF Grade Separation Project, and beginning to set money aside for the Pines/BNSF Grade Separation Project, Barker Corridor Project and development of Balfour Park. 1 Fiscal Policies Fiscal Health is at the Core of Providing a Good Public Service The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies set a framework that the City will follow to responsibly manage resources and if necessary, under what circumstances we will utilize reserves to sustain operations during economic downturns. Financial Management The City will strive to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs and overhead by continuing to contract for services when it makes financial sense to do so. 3. Continue the six-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley carries an exceptionally low debt burden and currently utilizes only 1.98% of its total debt capacity, and more importantly, only 9.88% of non -voted bond capacity. 6. Strive to prioritize spending in the annual budget process and minimize the mid -year addition of projects and appropriations. Financial Objectives The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six months of general fund operations. 3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund ($5.5 million) to maintain ending fund balance minimum. 4. Commitment to the strategy that the Service Level Stabilization Reserve Fund will not be reduced below $3.3 million (60% of $5.5 million). 5. Maintain the 2019 property tax assessment the same as 2018 with the exception of new construction. As in the previous nine years, the City will forego the one -percent annual increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy of $11,804,400 plus estimated new construction of $250,000 for a total levy of $12,054,400. The allowable potential increase will be banked for future use as provided by law. This represents the tenth consecutive year that we have not increased our City property tax assessment. 6. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2 2019 Budget Highlights City Priorities The City's chief budget priorities are public safety, pavement preservation, transportation and infrastructure (including railroad grade separations and park related projects) and economic development. Ensuring that we've committed adequate resources to these activities accounts for much of the effort that Council and Staff collectively dedicate to the annual development of our Business Plan and Operating and Capital budgets. Moderate Growth in Recurring General Fund Expenditures Investing in essential core services identified by the Council and Community establishes the baseline expenditures we have included in this budget. Similar to the trend experienced in most jurisdictions, we find that the cost of providing these services often increases at a faster rate than the moderate growth we see in the underlying tax revenues that support these core services. With that said however, City staff and Council collectively strive to meet the challenge of continuing to provide historic levels of service and we will again meet this challenge in 2019 where we anticipate recurring revenues will increase over those of 2018 by 5.79%, while expenditures increase by just 1.93%. Increases at the point of budget adoption over the past 5 -years have been: 2019 compared to 2018 2018 compared to 2017 2017 compared to 2016 2016 compared to 2015 2015 compared to 2014 2014 compared to 2013 Recurring Revenues Expenditures 5.79% 3.73% 4.38% 3.08% 2.72% 4.39% 1.93% 1.81% 0.87% 2.79% 3.90% 4.28% Public Safety Costs Over the years Council has consistently committed to the maintenance and at times enhancement of public safety service levels and this is again reflected in the 2019 Budget where public safety costs including law enforcement, courts, prosecution, public defense and jail related services total $25,927,304 which is an amount equal to 215% of anticipated property tax collections (= $25,927,304 / $12,054,400). Staffing Levels The full time equivalent employee (FTE) count will increase by 4.50 from 89.25 in 2018 to 93.75 in 2019. This includes the reduction of a vacant administrative assistant position in the City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the Community and Public Works Department that are necessary to meet project needs going into the future and of these, the wage related costs of 3.1 FTEs will be paid through capital project that are in large part financed with grant revenues dedicated to those projects. Of the 5 additional FTEs: • 2 will be engineers with wages allocated 20% each to the Engineering Division in the General Fund (for an increase of 0.4 FTEs) and 80% to the Street Capital Projects Fund #303 (for an increase of 1.6 FTEs). The primary responsibilities of these positions will be to focus on capital projects. • 3 will be construction inspectors with wages allocated 50% each to the Street Capital Projects Fund #303 (for an increase of 1.5 FTEs) and 50% each to the Street Fund #101 (for an 3 increase of 1.5 FTEs). During the construction season (April through October) the primary responsibility of these positions will be to focus on capital projects. During winter season operations (November to March) the primary responsibility of these positions will be snow operations and winter maintenance. • It is noteworthy that these 5.0 additional FTEs are largely necessary to meet capital construction needs that are in large part grant financed. If at some point in the future the number and/or magnitude of capital projects decreases due to reduced grant opportunities or some other currently unforeseen circumstance, we will begin to eliminate these positions. The FTE count is allocated among City funds as follows: General Fund #001 Street O&M Fund #101 Street Capital Projects Fund #303 Stormwater Fund #402 2018 Budget 2019 Staff Reallocation 2019 City Mgr Change 2019 CPW Request 2019 Budget Difference Between 2018 and 2019 74.63 5.72 4.50 4.40 (0.50) 0.50 0.50 (0.50) (0.50) 0.00 0.00 0.00 0.40 1.50 3.10 0.00 74.03 7.72 8.10 3.90 (0.60) 2.00 3.60 (0.50) 89.25 0.00 (0.50) 5.00 93.75 4.50 Taking into consideration that we contract for police services and are served by Fire Districts and a Library District, for a major city we operate substantially below the normal employee count and consequently at a significantly reduced payroll cost relative to many cities across the country. The personnel costs for the 74.03 FTEs charged to the General Fund represent just 20.4% of expenditures. Spokane Valley staff levels average about one employee for every 1,044 citizens (= population of 97,847 per the Census Bureau / 93.75 FTEs) while comparably sized cities in the State of Washington have a much higher ratio of employees to citizens. Since incorporation, the City has taken a conservative approach to adding new staff and continues to have the lowest per capita employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley is a lean, productive City government. Pavement Preservation Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital project fund revenues and reserves for the purpose of financing our street preservation efforts. In 2019, our citizens will again see an aggressive program of repaving our roadways. Some may question paving roads that "don't look so bad" but the truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction can cost substantially more than pavement preservation treatments such as crack sealing or grinding and repaving. This is why the City of Spokane Valley has committed critical financial resources to the preservation of our transportation infrastructure. We hope you are as proud of our fine road system as we are! For 2019, we project total revenues in Pavement Preservation Fund #311 of $5,760,900 that combined with $1,527,300 of fund reserves will be applied against $7,288,200 in projected expenditures. Sources of revenue in 2019 include $1,820,000 in grant proceeds, $1,500,000 from the Street Wear fee that was adopted by Council in 2018, and $2,440,900 in transfers from other City funds consisting of: • $972,300 from the General Fund 4 • $734,300 from REET 1 Capital Projects Fund #301 • $734,300 from REET 2 Capital Projects Fund #302 While Pavement Preservation is one of our critical service and budget priorities we find that sustaining adequate levels is a constant challenge and I address this in the portion of this budget message titled "Challenges". Transportation and Infrastructure The 2019 Budget includes $20,603,882 of capital expenditures that we anticipate will be in -part offset with $10,974,189 in grant revenues which results in 53.26% of capital projects being financed with State and Federal dollars. The projects we'll work on in 2019 include: • $5.4 million in Street Capital Projects Fund #303 • $1.8 million in Park Capital Projects Fund #309 • $7.2 million in Pavement Preservation Fund #311 • $4.7 million in Grade Separation Projects Fund #314 • $1.3 million in Stormwater Fund #402 and Aquifer Protection Area Fund #403 Challenges Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley has a number of on-going financial challenges. 1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver historic service levels This Fund depends upon a combination of gas and telephone tax receipts. • Because the gas tax is a flat amount per gallon, and because each generation of newer vehicles get better gas mileage, we find our gas tax revenues have recently hovered somewhere between either flat or declining. Due to the 2015 State Legislature's increase in the gas tax we've seen a bit of an increase in this revenue source with a 2019 revenue projection of $2,092,300 which represents an increase of $157,300 (or 8.1%) over 2015 revenues of $1,935,000. • The 6% telephone utility tax generated $3.1 million in the first year of collections in 2009. Since that time however we have experienced a decline averaging 5.18% per year and at this point are projecting 2019 revenues of just $1,700,000. We believe the decline is primarily due to the elimination of land lines by individual households. • At the June 12, 2018 Budget Workshop, Council discussed the fact that Street O&M Fund recurring revenues were substantially exceeded by recurring expenditures but were interested in continuing to deliver historic levels of service despite the fact that telephone utility tax revenues have continued to decline. Council asked Staff to prepare a budget that resolves this funding imbalance with a one-time transfer during 2019 of Capital Reserve Fund #312 money. The necessary transfer is $907,544 and this is reflected in both Fund numbers 101 and 312. • Determining "how" to fully finance Street O&M Fund #101 beyond 2019 will continue to be a Council conversation. 2. Balancing the cost of pavement preservation against other transportation and infrastructure needs 5 • Pavement preservation has historically been financed from a combination of sources including: o General Fund dollars, o Street O&M Fund dollars, o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated towards this purpose until their depletion in 2016. o Real estate excise tax (REET) revenues, o Grant revenues, and o Beginning in 2018, the addition of a street wear fee that was negotiated by the City as part of an updated solid waste collection contract that recognized the damage that heavily laden garbage trucks do to our road system. o Following is a table that reflects pavement preservation related revenues over the 9 - year period 2011 through 2019: Fund 001 101 106 123 301/302 310 Street Civic Fac. Civic Fac. General Street O&M Wear Fee Replace. REET 1&2 Capital Grants Total Actual 2011 584,681 0 0 0 0 500,000 0 1,084,681 2012 2,045,203 0 0 0 0 0 0 2,045,203 2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086 2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198,716 2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224 2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220 2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708 Budget 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,572,500 4,973,200 2019 972,300 0 1,500,000 0 1,468,600 0 1,820,000 5,760,900 9.126.564 972.644 2.500.000 2.408.660 6.061.830 500.000 8.050.240 29.619.938 • The City used the Civic Facility Replacement Fund #123 reserves over the 4 -year period 2013 through 2016 in order to give the City time to determine how best to finance the pavement preservation plan in 2017 and beyond. • Heavy reliance on REET revenues began in 2017 following the depletion of Fund #123 reserves. • Although we currently exist in a robust economy that includes near record REET collections, we realize that as the economy wanes in the future, so will REET revenues. As a consequence, overly relying on REET revenues may in the future limit the City's ability to provide the necessary match needed for State and Federal grants that are applied to other street construction and reconstruction projects. • Over the past 10-12 years Spokane Valley has struggled to develop a pavement management plan that clearly delineates the pavement condition index (PCI) that should be maintained throughout our road system and define the amount of money we should dedicate annually to achieve that plan. The first studies initially estimated the annual cost to be in excess of $10 million per year but as recently as 2016 the estimated cost was reduced to $6.8 million. • Even though the City's investment in our pavement preservation program has fallen short of $6.8 million per year we find that the PCI is not in a free fall and is in fact holding fairly steady at 71. 6 • The City is currently reevaluating our pavement preservation plan with the intent of refining the PCI across local access, collectors and arterials, and formulating a more realistic cost to maintain these. Staff plan to come before Council in early 2019 to report the results. • The desired outcome of the updated pavement preservation plan is to assist Council and Staff in determining the ideal PCI for the different street classifications and the cost to maintain each. Following that, Council and Staff will work collectively to determine how to finance the plan. 3. Railroad Grade Separation Projects (overpasses and underpasses) Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying study outlined the need for a grade separation at four locations in Spokane Valley. The most recent estimates peg the total cost of these projects at $88.8 million including: • Barker and Trent Road Overpass (estimated cost of $19.0 to $24.7 million), • Pines and Trent Underpass (estimated cost of $29.0 million), • Sullivan Road Overpass improvements (estimated cost of $16.1 million), and • Park Road Overpass (estimated cost of $19.0 million) Because grade separation projects are exceptionally expensive endeavors and largely beyond our ability to finance solely through existing sources of internal revenue, the City has pursued grant funding from both the Federal and State Government over the past several years. Barker/Trent Grade Separation Project We reached the point of being fully funded for this project in early 2018 and the final design phase is underway. Design will continue through 2019 and right-of-way acquisition should begin in 2019. Construction will begin no later than 2020. Revenue sources are comprised of the following: Barker Grade Separation Project Financing Sources City of Spokane Valley General Fund reserves Real Estate Excise Tax (REET) Total from Spokane Valley Federal Earmark 2017 WA Legislature appropriation National Highway Freight Program TIGER 9 FMSIB (20% of total) (assume $19.0 million) $ 1,421,000 2,209,000 $ 3,630,000 721,000 1,500,000 6,000,000 9,020,000 3.800.000 $ 24,671,000 Pines / Trent Grade Separation Project Progress to date includes: • The City has set aside $3,185,000 towards what we currently anticipate will be a $29.0 million project. Sources include the following: Pines Grade Separation Project Financing Sources City of Spokane Valley 2016 General Fund Property acquisition $ 500,000 2017 General Fund dedication 1,200,000 2017 General Fund allocation of fund balance > 50% 721,000 2018 General Fund allocation of fund balance > 50% 764,000 Total from Spokane Valley $ 1,485,000 • In late 2016 the City acquired property valued at approximately $500,000 that was applied to the acquisition of property that will in -part satisfy the right-of-way needs for this project. • On July 11, 2017 Council approved a Phase 1 contract with an engineering firm valued at $124,000 with a scope of services that calls for evaluating two potential sites, each of which includes a roundabout and signalized intersection alternative. The end result of the study will be a final recommended option with a revised cost estimate. Council will make the final choice of the alternative chosen. Following this, we will enter the second design phase where the City will contract with an engineering firm to take the Council adopted alternative to a 100% design. • Future property acquisitions will be necessary during the right-of-way phase of the project but this cannot be determined until the final phase of the design is well underway. • The City has applied for a variety of both state and federal grants including the TIGER, FASTLANE and INFRA programs. • Grant application currently outstanding include: o SRTC — application is for right-of-way in the amount of $3.8 million (90% of the estimated total cost of $4.2 million). o BUILD — application is for the $23.2 million which is 80% of the estimated project cost. o CRISI 1 — application is for design in the amount of $1.25 million (50% of the estimated total cost of $2.5 million). o CRISI 2 - application is for design in the amount of $1.25 million (50% of the estimated total cost of $2.5 million). • We will continue to apply for grant programs as they become available. We are hopeful that having a 100% design will make us more competitive as we will then have a "shovel ready" project. Economic Development To the best of our ability we focus on business retention and expansion of existing businesses and recruitment of new businesses. Examples of ongoing and future economic development efforts are as follows: 8 Comprehensive Plan — In the latter part of 2016 the City updated its Comprehensive Plan and included an economic development element. Contained within this element is a summary of the local economy; an assessment of strengths and weaknesses; and policies, programs and projects to foster economic growth. The plan also included implementation strategies to improve retail, enhance tourism, and grow businesses in the City. Among other things, the plan also streamlined land uses by consolidating many zones and reducing many development requirements. Additionally the plan was also designed to provide flexibility in an effort to encourage market driven growth. Retail Recruitment — In 2017 the City expanded into the area of Retail Recruitment by contracting with a firm specializing in this type of service. The services we are seeking in this effort include a review of the retail recruitment strategy; conducting a market and retail gap analysis; development of a recruitment plan; identification of a strategic retail prospect list; and recruitment of retail on behalf of the City. We have included money in the 2019 Budget to continue this effort. WA State Department of Commerce Environmental Permitting Grant — In the latter part of 2016 the City received a $114,200 grant from the Department of Commerce that with an additional investment of $55,000 from the City, will result in a streamlined environmental permitting process in the northeast industrial area of our community. This study will complete the environmental permitting requirements for the northeast industrial area, ultimately leading to the development of a Planned Action Ordinance (PAO) that will save industrial developers a minimum of 6 weeks permitting time while providing a predictable path to ensure that adequate infrastructure is in place to serve the expected developments. Completion of the PAO will allow the properties to be marketed as truly "shovel ready". The Budget for 2019 Strong but Guarded Recognizing that fiscal health is at the core of providing good public services, one of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and ongoing maintenance of financial reserves since incorporation has served the intended purpose of providing Spokane Valley the means to sustain critical public services during turbulent economic conditions and this served the City well during the Great Recession that began in 2008. The 2019 budget again reflects a prudent and guarded increase in continuation of service delivery capabilities. These increases are carefully considered and well within the means of the City. Service delivery cannot grow faster than the economic development of the City. We are cognizant of the fact that we are now in the longest economic expansion in United States history and at this point, with each passing day we are closer to the next economic downturn. Given this, we will remain vigilant in our observance of local, state and national events and economic trends that may impact our own community and work towards capitalizing on our strengths, minimizing our weaknesses, and being ever watchful towards both threats and opportunities. 9 Balanced Budget Means exactly what it says — operating expenses have been balanced with known or reasonably predictable revenues with no increase in property tax or in sales tax rates for the City. The budget is designed to maintain the healthy, positive fund balance at year-end providing for the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2019 and beyond. Acknowledgments I would like to acknowledge the Community, City Council and Staff for a long history of financially responsible spending and sensible fiscal planning. By saving and conserving the taxpayers' money, and by adopting and adhering to prudent long-term fiscal policies, the City can provide essential services and balance its budget for many years to come. The City Council continues to set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop the Business Plan and 2019 Budget recommendations to achieve the Council's ongoing goal of sustainability. I hope the Citizens of Spokane Valley are proud of the programs and strong financial condition of their City. We invite your examination and questions regarding the 2019 Budget. Respectfully, Mark Calhoun City Manager 10 Spokane jUalley FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Finance Director SUBJECT: About the 2019 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to- day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public monies and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 2019 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the volatility that was seen in the economy with the Great Recession, the City moved to a Budget development process that consciously reviews service levels in each department and determines the appropriate level of funding that meets Council goals relative to available resources. 11 The 2019 Budget development process began at the February 13, 2018 Council workshop where among other topics, Council and staff discussed the budget in general terms. In mid-April 2018 the Finance Department notified City Departments that their 2019 revenue and expenditure estimates were due by mid-May. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 12, 2018. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2019 Budget is scheduled to be adopted on November 13, 2018, the Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: June 12 August 21 September 11 September 25 October 9 October 23 November 13 November 13 Council budget workshop Admin report: Estimated 2019 revenues and expenditures Public hearing #1 on 2019 revenues and expenditures City Manager's presentation of preliminary 2019 Budget Public hearing #2 on 2019 Budget First reading on ordinance adopting the 2019 Budget Public hearing #3 on the 2019 Budget Second reading on ordinance adopting the 2019 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance following a public hearing. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. 12 • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 13 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 — Street Fund • #103 — Paths & Trails Fund • #104 — Hotel / Motel Tax — Tourism Facilities Fund • #105 — Hotel / Motel Tax Fund • #106 — Solid Waste Fund • #107 — PEG Fund • #120 — CenterPlace Operating Reserve Fund • #121 — Service Level Stabilization Reserve Fund • #122 — Winter Weather Reserve Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Proiect Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Projects Fund • #302 — REET 2 Capital Projects Fund • #303 — Streets Capital Projects Fund • #309 — Parks Capital Projects Fund • #310 — Civic Facilities Capital Projects Fund • #311 — Pavement Preservation Fund • #312 — Capital Reserve Fund • #313 — City Hall Construction Fund • #314 — Railroad Grade Separation Projects Fund Proprietary Fund Types A second type of fund classification is the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below, there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. This type of fund includes: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 14 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. This type of fund includes: • #501 — Equipment Rental and Replacement Fund • #502 — Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures, and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.8% tax rate to the agencies is as follows: 15 State of Washington City of Spokane Valley Spokane County Criminal Justice Spokane Public Facilities District Public Safety Juvenile Jail Mental Health Law Enforcement Communications Spokane Transit Authority 6.50% 0.85% 0.15% 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.10% * 0.70% * 8.80% * Indicates voter approved sales taxes. 2.30% local tax • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pull tabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. 16 • State -Shared Revenues State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State -shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2018 population figure used in the 2019 Budget is 95,810 as reported by the Office of Financial Management for Washington State on April 1, 2018. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, and right-of-way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2018 the Municipal Research and Services Center estimates the distribution back to cities will be $21.93 per person. Based upon a City of Spokane Valley population of 95,810 (per the Washington State Office of Financial Management on April 1, 2018) we anticipate the City will collect $2,101,100 in 2019. RCW 47.30.050 specifies that 0.42% of this tax must be expended for paths and trails activities and based upon the 2019 revenue estimate this computes to $8,800. The balance of $2,092,300 will be credited to Fund #101 for street maintenance and operations. 17 • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $1.7 million for 2019. Paths & Trails Fund #103 Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,800 in 2019. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. This tax is estimated to generate $390,000 in 2019. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. This tax is estimated to generate $600,000 in 2019. Solid Waste Fund #106 Under the City's contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. Also, under the City's contract for solid waste collection services with Waste Management of Washington, Inc., Waste Management pays an administrative fee of 12.5% of gross receipts. This fee shall be used by the City for costs related to solid waste services, including costs for contract administration, solid waste planning and management, and for a portion of the City's street preservation and maintenance programs. Of the amounts collected under the fee, no more than 1% of gross receipts may be used for contract administration. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City in a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. 18 LTGO Debt Service Fund #204 This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2019, the outstanding balance on this portion of the bond issue will be $4,645,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1St and 2nd quarter percent real estate excise tax. At January 1, 2019 the outstanding balance on this portion of the bond issue will be $730,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which were used to finance the construction of a new City Hall along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2019, the outstanding balance on the bond issue will be $6,895,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,890,000 in 2019. 19 Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. These fees are estimated to generate $460,000 in 2019. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2019: In: 001 101 204 303 309 311 314 501 502 Total Out Out: 001 105 106 301 302 312 Total In 0 30,000 40,422 0 0 0 70,422 0 0 0 0 0 907,544 907,544 401,250 0 0 82,475 82,475 0 566,200 0 0 0 504,172 167,434 317,000 988,606 1,320,000 0 0 0 0 14,788 1,334,788 972,300 0 1,500,000 734,300 734,300 0 3,940,900 0 0 0 50,000 0 0 50,000 36,600 0 0 0 0 0 36,600 390,000 0 0 0 0 0 390,000 8,285,060 Total in 3,120,150 30,000 1,540,422 1,370,947 984,209 1,239,332 8,285,060 Total out 0 #001 - General Fund is budgeted to transfer out $3,120,150 including: • $401,250 to Fund #204 - LTGO Debt Service Fund for bond payments on the 2016 LTGO Bonds for the City Hall construction. • $1,320,000 to Fund #309 - Park Capital Projects Fund for park related projects, including $160,000 for a restroom facility as Browns Park and $1,000,000 for additional improvements at Browns Park. • $972,300 to Fund #311 - Pavement Preservation Fund for pavement preservation projects. • $36,600 to Fund #501 - Equipment Rental and Replacement Fund to fund a CenterPlace kitchen equipment replacement reserve. • $390,000 to Fund #502 - Risk Management Fund for the 2019 property and liability insurance premium. #105 - Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 - General Fund for the purpose of financing advertising at CenterPlace. 20 #106 — Solid Waste Fund is budgeted to transfer $40,422 to Fund #001 under a 5 -year plan to reimburse the General Fund for expenditures made during 2013 and 2014 for the solid waste program. The final transfer for this reimbursement is in 2019. #301 — REET 1 Capital Projects Fund is budgeted to transfer out $1,357,058 including: • $82,475 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $504,172 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $734,300 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $50,000 to Fund #314 — Railroad Grade Separation Projects Fund for the Barker Rd. grade separation project. #302 — REET 2 Capital Proiects Fund is budgeted to transfer out $984,209 including: • $82,475 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $167,434 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $734,300 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. #312 — Capital Reserve Fund is budgeted to transfer out $1,239,332 including: • $907,544 to Fund #101 — Street Fund as a one-time coverage of the estimated deficit in recurring activity for the 2019 Budget. • $317,000 to Fund #303 — Street Capital Projects Fund that will be applied towards City funded street construction projects. • $14,788 to Fund #309 — Parks Capital Projects Fund that will be applied towards the Sullivan to Corbin and Evergreen to Sullivan segments of the Appleway Trail. SIGNIFICANT ASSUMPTIONS IN THE 2019 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2019 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $78.3 million including $20.6 million in capital expenditures, comprised in -part of: o $5.4 million in Fund #303 — Street Capital Projects. o $1.8 million in Fund #309 — Park Capital Projects. o $7.2 million in Fund #311 — Pavement Preservation projects. o $4.7 million in Fund #314 — Railroad Grade Separation Projects. o $450 thousand in Fund #402 — Stormwater Management projects. o $833 thousand in Fund #403 — Aquifer Protection Area projects. • To partially offset the $20.6 million in capital costs, we anticipate $11 million in grant revenues which results in 53.26% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent of employee (FTE) count will be 93.75 employees compared to 89.25 in the prior year as a result of the reduction of a vacant administrative assistant position in the City Manager's office from 1.0 to 0.5 FTE, and the addition of 5.0 FTEs requested by the Community and Public Works Department that are necessary to meet project needs going into the future. The 5 FTEs represent an increase of 0.4 FTE in Fund #001 — General Fund, 1.5 FTEs in Fund #101 — Street Operations & Maintenance, and 3.1 FTEs in Fund #303 — Street Capital Projects. 21 o See the City Manager's budget message for further details on FTE count for the City. • The 2019 Budget reflects the fifth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,440,900. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 — Equipment Rental and Replacement for the eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at CenterPlace. 2019 General Fund Revenues • Total recurring 2019 revenues are estimated at $45,496,900 as compared to $43,007,600 in 2018. This is an increase of $2,489,300 or 5.79%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 83.52% of 2019 General Fund recurring revenues. • The 2019 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of 2018 receipts to date and are currently estimated at $22.9 million which reflects an increase of $2,035,100 or 9.75% over the 2018 estimate. • The Property Tax levy does not include the potential annual increase allowed by Initiative #747 which was approved by the voters in November 2001 and the subsequent action by the State Legislature in November 2007. o The 2019 levy is estimated at $12,054,400. o The levy assumes we start with the 2018 levy of $11,804,400, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $250,000. • Franchise fees and business registrations are primarily based on projected receipts in 2018. • State shared revenues are based upon a combination of historical collections including 2018 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2019 General Fund Expenditures • Total 2019 recurring expenditures are budgeted at $41,691,369 as compared to $40,901,919 in 2018. This is an increase of $789,450 or 1.93%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,440,900 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($2,440,900 / $40,719,069 = 6%). The $2,440,900 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $972,300 from General Fund #001 o $734,300 from REET 1 Capital Projects Fund #301 o $734,300 from REET 2 Capital Projects Fund #302 • 2019 Nonrecurring expenditures total $1,342,000 and include: o $107,000 for Information Technology expenditures including: ■ $22,000 to replace outdated copiers ■ $50,000 to upgrade storage devices at CenterPlace ■ $30,000 for a whole room UPS for the server room at City Hall 22 o $50,000 for workstations and carpet replacement at the police precinct o $25,000 for retail recruitment services o $160,000 transfer out to the Parks Capital Projects Fund #309 to construct a new restroom at Browns Park o $1,000,000 transfer out to the Parks Capital Projects Fund #309 to complete additional improvements at Browns Park General Fund Revenues Over (Under) Expenditures and Fund Balance • 2019 recurring revenues are anticipated to exceed recurring expenditures by $3,805,531. • Total 2019 revenues are anticipated to exceed total expenditures by $2,503,953. • The total unrestricted General Fund ending fund balance is anticipated to be $33,064,618 at the end of 2019 which is 79.31 % of total recurring expenditures of $41,691,369. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,101,100 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,092,300 will be credited to the Street O&M Fund #101 and 0.42% or $8,800 to the Paths and Trails Fund #103. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $1,700,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2019 we estimate these revenues to be $1,000,000 per each 1/4% for a total of $2,000,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2019 we estimate the tax will generate $990,000, which includes $600,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $390,000 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1, 2015. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed ata rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2019 we estimate this will fee will generate $1,890,000. • The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $10,974,189 in 2019. By fund we anticipate grant revenues as follows: o Fund #303 — Street Capital Projects - $4,408,681 o Fund #309 — Parks Capital Projects - $572,308 o Fund #311 — Pavement Preservation - $1,820,000 o Fund #314 — Railroad Grade Separation Projects Fund $3,750,000 o Fund #402 — Stormwater Fund - $106,000 o Fund #403 — Aquifer Protection Area Fund - $317,200 Expenditures • Fund #101 — Street Fund appropriations include: 23 o $4,918,044 for maintenance of City streets, including $497,200 in snow operations and $855,000 in intergovernmental payments for services. • Fund #106 — Solid Waste Fund appropriations include: o a $1,500,000 transfer out to the Pavement Preservation Fund #311 for street preservation activities • Fund #301 — REET 1 Capital Projects Fund includes a $1,370,947 appropriation to cover: o a $82,475 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $504,172 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $734,300 transfer to Pavement Preservation Fund #311 for pavement preservation projects. o a $50,000 transfer to Railroad Grade Separation Projects Fund #314 for the Barker Road Grade Separation Project. • Fund #302 — REET 2 Capital Projects Fund includes a $984,209 appropriation to cover: o a $82,475 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $167,434 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $734,300 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #303 — Street Capital Projects Fund includes an appropriation of $5,432,987 for a variety of street construction projects. Included in the projects are the Sullivan/Wellesley intersection project for which we are appropriating $1,167,287 in 2019 and the N. Sullivan Corridor ITS project for which we are appropriating $730,000 in 2019. • Fund #309 — Parks Capital Projects includes a $1,812,095 appropriation to cover a variety of City park improvements that will be financed through a combination of a $1,320,000 transfer from the General Fund #001, a $14,788 transfer in from the Capital Reserve Fund #312, and $572,308 in grant proceeds. • Fund #311 — Pavement Preservation includes $7,238,200 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $906,544 in transfers to Fund #101 — Street O&M to cover the estimated deficit in recurring activity for 2019 and $317,000 in transfers to Fund #303 — Street Capital Projects that will be applied towards the removal and reconstruction of Euclid Ave. from Flora to Barker in the amount of $5,000, towards improvements at the intersection of 8th and Carnahan in the amount of $45,000, and towards the widening of the Barker Road corridor in the amount of $267,000. It also includes $14,788 in transfers to Fund #309 — Parks Capital Projects that will be applied toward the Sullivan to Corbin and Evergreen to Sullivan segments of the Appleway Trail. 24 • Fund #314 — Railroad Grade Separation Projects includes appropriations in the amount of $4,700,000 towards the Barker Road Grade Separation project and the Pines Road Grade Separation project. • Fund #402 — Stormwater Fund includes $560,000 for nonrecurring expenditures including: o $450,000 for various capital projects o $110,000 for the studies related to the City's Stormwater permit and the watershed • Fund #403 — Aquifer Protection Area Fund includes a $832,600 appropriation to various capital projects. 25 This page left intentionally blank. 26 CITY OF SPOKANE VALLEY, WA 2019 Budget Summary General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30,560,665 636,748 5,024 1,857,095 200,867 190,682 62,637 300,000 5,500,000 501,217 0 1,778,693 2,649,661 66,692 43,502 849,588 3,875,163 6,990,056 26,116 901,612 45,537,322 4,918,044 9,200 397,000 602,000 1,726,300 76,000 0 0 5,000 998,350 1,022,000 1,025,000 5,432,987 1,907,096 9,000 5,760,900 50,000 0 3,800,000 76,097,987 5,554,792 14,224 2,254,095 802,867 1,916,982 138,637 300,000 5,500,000 506,217 998,350 2,800,693 3,674,661 5,499,679 1,950,598 858,588 9,636,063 7,040,056 26,116 4,701,612 43,033,369 4,918,044 0 0 655,000 1,726,300 71,100 0 0 500,000 998,350 1,370,947 984,209 5,432,987 1,812,095 0 7,288,200 1,239,332 0 4,700,000 33,064,618 636,748 14,224 2,254,095 147,867 190,682 67,537 300,000 5,500,000 6,217 0 1,429,746 2,690,452 66,692 138,503 858,588 2,347,863 5,800,724 26,116 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30,560,665 636,748 5,024 1,857,095 200,867 190,682 62,637 300,000 5,500,000 501,217 0 1,778,693 2,649,661 66,692 43,502 849,588 3,875,163 6,990,056 26,116 901,612 45,537,322 4,918,044 9,200 397,000 602,000 1,726,300 76,000 0 0 5,000 998,350 1,022,000 1,025,000 5,432,987 1,907,096 9,000 5,760,900 50,000 0 3,800,000 76,097,987 5,554,792 14,224 2,254,095 802,867 1,916,982 138,637 300,000 5,500,000 506,217 998,350 2,800,693 3,674,661 5,499,679 1,950,598 858,588 9,636,063 7,040,056 26,116 4,701,612 43,033,369 4,918,044 0 0 655,000 1,726,300 71,100 0 0 500,000 998,350 1,370,947 984,209 5,432,987 1,812,095 0 7,288,200 1,239,332 0 4,700,000 33,064,618 636,748 14,224 2,254,095 147,867 190,682 67,537 300,000 5,500,000 6,217 0 1,429,746 2,690,452 66,692 138,503 858,588 2,347,863 5,800,724 26,116 1,612 56,996,018 73,276,199 130,272,217 74,729,933 55,542,284 Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 Total of all Funds 4,789,928 61,785,946 3,381,229 76,657,428 8,171,157 138,443,374 3,539,932 78,269,865 4,631,225 60,173,509 27 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,616,607 2,016,000 3,632,607 2,297,332 1,335,275 Aquifer Protection Area Fund 403 1,670,248 787,200 2,457,448 832,600 1,624,848 Equipment Rental & Replacement Fund 501 1,258,812 188,029 1,446,841 20,000 1,426,841 Risk Management Fund 502 244,261 390,000 634,261 390,000 244,261 Total of all Funds 4,789,928 61,785,946 3,381,229 76,657,428 8,171,157 138,443,374 3,539,932 78,269,865 4,631,225 60,173,509 27 CITY OF SPOKANE VALLEY, WA 2019 Budget #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community and Public Works Recreation Program Revenues Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in -#101 (street admin) Transfers in - #105 (h/m tax -CP advertising) Transfers in - #402 (storm admin) 2018 As Adopted Amendment As Amended 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 11,796,100 0 11,796,100 12,054,400 258,300 2.19% 20,881,900 0 20,881,900 22,917,000 2,035,100 9.75% 967,800 0 967,800 1,081,900 114,100 11.79% 1,738,000 0 1,738,000 1,944,000 206,000 11.85% 381,000 0 381,000 387,000 6,000 1.57% 1,210,000 0 1,210,000 1,224,000 14,000 1.16% 2,109,600 0 2,109,600 1,909,800 (199,800) (9.47%) 1,319,900 0 1,319,900 1,078,500 (241,400) (18.29%) 1,684,100 0 1,684,100 1,882,300 198,200 11.77% 633,300 0 633,300 628,800 (4,500) (0.71%) 1,000 0 1,000 1,000 0 0.00% 201,800 0 201,800 358,200 156,400 77.50% 39,700 0 39,700 0 (39,700) (100.00%) 30,000 0 30,000 30,000 0 0.00% 13,400 0 13,400 0 (13,400) (100.00%) Total Recurring Revenues 43,007,600 0 43,007,600 45,496,900 2,489,300 5.79% Expenditures City Council 548,494 1,593 550,087 545,903 (4,184) (0.76%) City Manager 956,245 455 956,700 948,835 (7,865) (0.82%) City Attorney 594,752 7,455 602,207 610,549 8,342 1.39% Public Safety 25,464,251 0 25,464,251 25,927,304 463,053 1.82% Deputy City Manager 450,663 228 450,891 267,044 (183,847) (40.77%) Finance / IT 1,339,064 910 1,339,974 1,402,497 62,523 4.67% Human Resources 275,387 5,028 280,415 297,421 17,006 6.06% City Hall Operations and Maintenance 306,043 228 306,271 290,543 (15,728) (5.14%) Community & Public Works - Engineering 1,572,947 56,346 1,629,293 1,816,141 186,848 11.47% Community & Public Works - Economic Dev 970,642 228 970,870 1,018,772 47,902 4.93% Community & Public Works - Building & Plan 2,265,677 (55,890) 2,209,787 2,248,698 38,911 1.76% Parks & Rec - Administration 301,083 228 301,311 335,958 34,647 11.50% Parks & Rec - Maintenance 893,700 (29,725) 863,975 893,500 29,525 3.42% Parks & Rec - Recreation 260,574 228 260,802 253,622 (7,180) (2.75%) Parks & Rec - Aquatics 492,900 23,000 515,900 491,153 (24,747) (4.80%) Parks & Rec - Senior Center 98,229 0 98,229 101,215 2,986 3.04% Parks & Rec - CenterPlace 910,468 228 910,696 949,414 38,718 4.25% General Government 1,261,610 0 1,261,610 1,332,650 71,040 5.63% Transfers out - #204 (2016 LTGO debt service) 399,350 0 399,350 401,250 1,900 0.48% Transfers out - #309 (park capital projects) 160,000 0 160,000 160,000 0 0.00% Transfers out - #311 (pavement preservation) 962,700 0 962,700 972,300 9,600 1.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 36,600 36,600 0 0.00% Transfers out - #502 (insurance premium) 370,000 0 370,000 390,000 20,000 5.41 % Total Recurring Expenditures 40,891,379 10,540 40,901,919 41,691,369 Recurring Revenues Over (Under) Recurring Expenditures 2,116,221 (10,540) 2,105,681 3,805,531 28 789,450 1.93% CITY OF SPOKANE VALLEY, WA 2019 Budget 2018 As Adopted Amendment As Amended #001 - GENERAL FUND - continued NONRECURRING ACTIVITY 2019 Proposed Budget Revenues Transfers in - #106 (solid waste repayment) 40,425 0 40,425 40,422 Total Nonrecurring Revenues 40,425 0 40,425 40,422 (3) (0.01%) Expenditures General Government - IT capital replacements 115,000 0 115,000 107,000 (8,000) (6.96%) City Attorney (part-time attorney furniture) 4,809 0 4,809 0 (4,809) (100.00%) Deputy City Manager (Q -Alert software) 11,700 0 11,700 0 (11,700) (100.00%) Economic Development (retail recruitment) 50,000 0 50,000 25,000 (25,000) (50.00%) Public Safety (full facility generator) 100,000 0 100,000 0 (100,000) (100.00%) Public Safety (carpet & workstation replacement) 0 0 0 50,000 50,000 0.00% Parks & Rec (Flooring in Great Room & Dining Room) 50,000 0 50,000 0 (50,000) (100.00%) Parks & Rec (CP reseal two restroom floors) 3,000 0 3,000 0 (3,000) (100.00%) General Government - City Hall generator 0 200,000 200,000 0 (200,000) (100.00%) Transfers out - #122 (replenish reserve) 0 490,000 490,000 0 (490,000) (100.00%) Transfers out - #309 (Browns Park lighting & path) 200,000 0 200,000 0 (200,000) (100.00%) Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 200,000 0 (200,000) (100.00%) Transfers out - #309 (Appleway Trail Amenities) 0 29,725 29,725 0 (29,725) (100.00%) Transfers out - #309 (Browns Park restroom) 0 0 0 160,000 160,000 0.00% Transfers out - #309 (Browns Park other) 0 0 0 1,000,000 1,000,000 0.00% Transfers out - #312 ('16 fund bal > 50%) 0 2,795,429 2,795,429 0 (2,795,429) (100.00%) Transfers out - #312 (misc capital projects) 1,000,000 0 1,000,000 0 (1,000,000) (100.00%) 11/13/2018 Difference Between 2018 and 2019 $ 1 (3) (0.01 %) Total Nonrecurring Expenditures 1,734,509 3,515,154 5,249,663 1,342,000 (3,907,663) (74.44%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (1,694,084) (3,515,154) (5,209,238) (1,301,578) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 422,137 (3,525,694) (3,103,557) 2,503,953 Beginning unrestricted fund balance 33,664,222 33,664,222 30,560,665 Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 34,086,359 30,560,665 83.36% 74.72% 33,064,618 79.31% 43,048,025 42,625,888 0 43,048,025 3,525,694 46,151,582 422,137 33, 664, 222 (3,525,694) (3,103,557) 33, 664, 222 45,537,322 43,033,369 2,503,953 30, 560, 665 34, 086, 359 30, 560, 665 33, 064, 618 29 CITY OF SPOKANE VALLEY, WA 2019 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous 2018 As Adopted Amendment As Amended 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 1,900,000 0 1,900,000 1,700,000 (200,000) (10.53%) 2,052,400 0 2,052,400 2,092,300 39,900 1.94% 133,800 0 133,800 132,200 (1,600) (1.20%) 70,000 0 70,000 70,000 0 0.00% 6,000 0 6,000 6,000 0 0.00% 10,000 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,172,200 0 4,172,200 4,010,500 (161,700) (3.88%) Expenditures Wages / Benefits / Payroll Taxes 771,019 0 771,019 1,044,547 273,528 35.48% Supplies 112,500 0 112,500 113,300 800 0.71% Services & Charges 2,141,751 455 2,142,206 2,308,818 166,612 7.78% Snow Operations 504,800 0 504,800 497,200 (7,600) (1.51%) Intergovernmental Payments 851,000 0 851,000 855,000 4,000 0.47% Vehicle rentals - #501 (non -plow vehicle rental) 21,250 0 21,250 21,250 0 0.00% Vehicle rentals - #501 (plow replace.) 77,929 0 77,929 77,929 0 0.00% Transfers out - #001 39,700 0 39,700 0 (39,700) (100.00%) Transfers out - #311 (pavement preservation) 67,342 0 67,342 0 (67,342) (100.00%) Total Recurring Expenditures 4,587,291 455 4,587,746 4,918,044 330,298 7.20% Recurring Revenues Over (Under) Recurring Expenditures (415,091) (455) (415,546) (907,544) NONRECURRING ACTIVITY Revenues Transfers in - #312 0 0 0 907,544 907,544 0.00% Total Nonrecurring Revenues 0 0 0 907,544 907,544 0.00% Expenditures Battery backups for intersections 15,000 0 15,000 0 (15,000) (100.00%) Total Nonrecurring Expenditures 15,000 0 15,000 0 (15,000) (100.00%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (15,000) 0 (15,000) 907,544 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (430,091) (455) (430,546) 0 Beginning fund balance 1,067,294 1,067,294 636,748 Ending fund balance 637,203 636,748 636,748 Street Fund Summary Total revenues 4,172,200 0 4,172,200 4,918,044 Total expenditures 4,602,291 455 4,602,746 4,918,044 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (430,091) (455) (430,546) 0 Beginning unrestricted fund balance 1,067,294 1,067,294 636,748 Ending unrestricted fund balance 637,203 636,748 636,748 30 CITY OF SPOKANE VALLEY, WA 2019 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 8,700 0 8,700 8,800 11/13/2018 Difference Between 2018 and 2019 100 1.15% 0 0 0 400 400 0.00% 8,700 0 8,700 9,200 500 5.75% Expenditures Transfers out - #309 (Appleway Trail - Sullivan to Corbin) 0 50,000 50,000 0 (50,000) (100.00%) Total expenditures 0 50,000 50,000 0 (50,000) (100.00%) Revenues over (under) expenditures 8,700 Beginning fund balance 46,324 Ending fund balance 55,024 (41,300) 46,324 5,024 9,200 5,024 14,224 #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 377,000 0 377,000 390,000 13,000 3.45% Investment Interest 1,500 0 1,500 7,000 5,500 366.67% Transfers in - #105 0 250,000 250,000 0 (250,000) (100.00%) Total revenues 378,500 250,000 628,500 397,000 (231,500) (36.83%) Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 378,500 1,228,595 1,607, 095 628,500 397,000 1,228,595 1,857,095 1,857,095 2,254,095 580,000 0 580,000 600,000 20,000 3.45% 1,000 0 1,000 2,000 1,000 100.00% Total revenues 581,000 0 581,000 602,000 21,000 3.61% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Transfers out - #104 0 250,000 250,000 0 (250,000) (100.00%) Tourism Promotion 572,000 (250,000) 322,000 625,000 303,000 94.10% Total expenditures 602,000 0 602,000 655,000 53,000 8.80% Revenues over (under) expenditures Beginning fund balance Ending fund balance (21,000) 221,867 200,867 (21,000) (53,000) 221,867 200,867 200,867 147,867 #106 - SOLID WASTE FUND Revenues Sunshine Administrative Fee 225,000 0 225,000 225,000 0 0.00% Solid Waste Road Wear Fee 0 1,000,000 1,000,000 1,500,000 500,000 50.00% Investment Interest 0 0 0 1,300 1,300 0.00% Total revenues 225,000 1,000,000 1,225,000 1,726,300 501,300 40.92% Expenditures Education & Contract Administration 184,575 0 184,575 185,878 1,303 0.71% Transfers out - #001 40,425 0 40,425 40,422 (3) (0.01 %) Transfers out - #311 0 1,000,000 1,000,000 1,500,000 500,000 50.00% Total expenditures 225,000 1,000,000 1,225,000 1,726,300 501,300 40.92% Revenues over (under) expenditures 0 0 0 Beginning fund balance 190,682 190,682 190,682 Ending fund balance 190,682 190,682 190,682 31 CITY OF SPOKANE VALLEY, WA 2019 Budget SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest Total revenues Expenditures PEG Reimbursement - CMN Capital Outlay Total expenditures 2018 As Adopted Amendment As Amended 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 $ 1 79,000 0 79,000 76,000 (3,000) (3.80%) 0 0 0 0 0 0.00% 79,000 0 79,000 76,000 (3,000) (3.80%) 40,200 0 40,200 40,100 (100) (0.25%) 31,000 0 31,000 31,000 0 0.00% 71,200 0 71,200 71,100 (100) (0.14%) Revenues over (under) expenditures 7,800 7,800 4,900 Beginning fund balance 54,837 54,837 62,637 Ending fund balance 62,637 62,637 67,537 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 300,000 300,000 300,000 Ending fund balance 300,000 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 5,500,000 5,500,000 0 0 5,500,000 5,500,000 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 3,500 0 3,500 5,000 1,500 42.86% Transfers in - #001 0 490,000 490,000 0 (490,000) (100.00%) Subtotal revenues Expenditures Street maintenance expenditures Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 3,500 490,000 493,500 5,000 (488,500) (98.99%) 500,000 0 500,000 500,000 0 0.00% 500,000 0 500,000 500,000 0 0.00% (496,500) 7,717 (488,783) 32 (6,500) (495,000) 7,717 501,217 1,217 6,217 CITY OF SPOKANE VALLEY, WA 2019 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 414,050 0 414,050 432,150 18,100 4.37% 399,350 0 399,350 401,250 1,900 0.48% 82,000 0 82,000 82,475 475 0.58% 82,000 0 82,000 82,475 475 0.58% 977,400 0 977,400 998,350 20,950 2.14% Expenditures Debt Service Payments - CenterPlace 414,050 0 414,050 432,150 18,100 4.37% Debt Service Payments - Roads 164,000 0 164,000 164,950 950 0.58% 2016 LTGO Bond Principal & Interest 399,350 0 399,350 401,250 1,900 0.48% Total expenditures 977,400 0 977,400 998,350 20,950 2.14% Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 33 CITY OF SPOKANE VALLEY, WA 2019 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 800,000 700,000 1,500,000 1,000,000 (500,000) (33.33%) 7,500 0 7,500 22,000 14,500 193.33% 807,500 700,000 1,507,500 1,022,000 (485,500) (32.21%) Expenditures Transfers out - #204 82,000 0 82,000 82,475 475 0.58% Transfersout-#303 1,048,852 0 1,048,852 504,172 (544,680) (51.93%) Transfers out - #311 (pavement preservation) 685,329 0 685,329 734,300 48,971 7.15% Transfers out - #314 (Barker Grade Separation) 0 38,000 38,000 50,000 12,000 31.58% Total expenditures 1,816,181 38,000 1,854,181 1,370,947 (483,234) (26.06%) Revenues over (under) expenditures (1,008,681) (346,681) (348,947) Beginning fund balance 2,125,374 2,125,374 1,778,693 Ending fund balance 1,116,693 1,778,693 1,429,746 #302 - REET2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 800,000 700,000 1,500,000 1,000,000 (500,000) (33.33%) Investment Interest 8,000 0 8,000 25,000 17,000 212.50% Total revenues 808,000 700,000 1,508,000 1,025,000 (483,000) (32.03%) Expenditures Transfers out - #204 82,000 0 82,000 82,475 475 0.58% Transfers out - #303 1,003,544 95,890 1,099,434 167,434 (932,000) (84.77%) Transfers out - #311 (pavement preservation) 685,329 0 685,329 734,300 48,971 7.15% Total expenditures 1,770,873 95,890 1,866,763 984,209 (882,554) (47.28%) Revenues over (under) expenditures Beginning fund balance Ending fund balance (962,873) 3,008,424 2,045,551 34 (358,763) 40,791 3,008,424 2,649,661 2,649,661 2,690,452 CITY OF SPOKANE VALLEY, WA 2019 Budget 2018 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,919,182 (938,037) 7,981,145 4,408,681 (3,572,464) (44.76%) Developer 65,212 (32,180) 33,032 35,700 2,668 8.08% Transfers in - #301 1,048,852 0 1,048,852 504,172 (544,680) (51.93%) Transfers in - #302 1,003,544 95,890 1,099,434 167,434 (932,000) (84.77%) Transfers in - #312 - Euclid Ave - Flora to Barker 5,000 410,839 415,839 5,000 (410,839) (98.80%) Transfers in - #312 - 8th & Carnahan Intersection 0 425,000 425,000 45,000 (380,000) (89.41%) Transfers in - #312 - Indiana bus stops & crosswalks 110,000 (110,000) 0 0 0 0.00% Transfers in - #312 - Barker Corridor 0 148,488 148,488 267,000 118,512 (20.19%) Total revenues 11,151,790 0 11,151,790 5,432,987 (5,718,803) (51.28%) Expenditures 123 Mission Ave. - Flora to Barker 3,625,716 136,412 3,762,128 5,000 (3,757,128) (99.87%) 141 Sullivan & Euclid PCC 0 25,000 25,000 0 (25,000) (100.00%) 142 Broadway @ Argonne/Mullan PCC intersection 2,250,000 91,799 2,341,799 12,500 (2,329,299) (99.47%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 402,710 92,290 495,000 5,000 (490,000) (98.99%) 201 ITS Infill Project Phase 1 378,172 58,828 437,000 5,000 (432,000) (98.86%) 205 Sprague/Barker Intersections Improvement 35,700 0 35,700 35,700 0 0.00% 221 McDonald Rd Diet (16th to Mission) 1,000 0 1,000 0 (1,000) (100.00%) 222 Citywide Reflective Signal Backplates 17,000 25,645 42,645 0 (42,645) (100.00%) 239 Bowdish Sidewalk 8th to 12th 5,000 0 5,000 0 (5,000) (100.00%) 247 8th & Carnahan Intersection Improvements 0 425,000 425,000 45,000 (380,000) (89.41%) 249 Sullivan/Wellesley Intersection 268,000 0 268,000 1,167,287 899,287 335.55% 250 9th Ave. Sidewalk 2,000 0 2,000 0 (2,000) (100.00%) 251 Euclid Ave. - Flora to Barker 5,000 414,359 419,359 5,000 (414,359) (98.81%) 258 32nd Ave Sidewalk - SR27 to Evergreen 407,870 0 407,870 5,000 (402,870) (98.77%) 259 N. Sullivan Corridor ITS Project 808,723 (723,723) 85,000 730,000 645,000 758.82% 263 Citywide Signal Backplates 24,526 100,193 124,719 0 (124,719) (100.00%) 264 8th Ave Sidewalk 458,958 0 458,958 0 (458,958) (100.00%) 265 Wellesley Sidewalk Project 647,665 (609,665) 38,000 382,000 344,000 905.26% 267 Mission Ave Sidewalk 60,250 0 60,250 420,000 359,750 597.10% 273 Barker/I-90 Interchange 0 500,000 500,000 500,000 0 0.00% 275 Barker Rd Widening - River to Euclid 0 88,000 88,000 132,000 44,000 50.00% 276 Barker Rd Widening - Euclid to Garland 0 54,000 54,000 81,000 27,000 50.00% 277 Barker Rd Widening - Garland to Trent 0 36,000 36,000 54,000 18,000 50.00% 278 Wilbur Rd Sidewalk - Boone to Broadway 0 20,000 20,000 354,500 334,500 1672.50% 279 Knox Ave Sidewalk - Hutchinson to Sargent 0 20,000 20,000 294,000 274,000 1370.00% 281 Highland Estates Connector 0 0 0 200,000 200,000 0.00% Barker Road Widening 106,500 (106,500) 0 0 0 0.00% Coleman Sidewalk 25,000 (25,000) 0 0 0 0.00% Argonne Reconstruction - Indiana to Montgom 512,000 (512,000) 0 0 0 0.00% Indiana bus stops & crosswalks 110,000 (110,000) 0 0 0 0.00% Contingency 1,000,000 (638) 999,362 1,000,000 638 0.06% Total expenditures 11,151,790 0 11,151,790 5,432,987 (5,718,803) (51.28%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 66,692 66,692 66,692 Ending fund balance 66,692 66,692 66,692 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. 35 CITY OF SPOKANE VALLEY, WA 2019 Budget CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #103 Transfers in - #312 Investment Interest Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 $ 1,693,200 0 1,693,200 572,308 (1,120,892) (66.20%) 560,000 29,725 589,725 1,320,000 730,275 123.83% O 50,000 50,000 0 (50,000) (100.00%) 324,100 0 324,100 14,788 (309,312) (95.44%) O 0 0 0 0 0.00% 2,577,300 79,725 2,657,025 1,907,096 (749,929) (28.22%) Expenditures 237 Appleway Trail (Sullivan to Corbin) 1,853,300 233,000 2,086,300 5,000 (2,081,300) (99.76%) 268 Appleway Trail (Evergreen to Sullivan) 164,000 0 164,000 72,500 (91,500) (55.79%) 270 CenterPlace outdoor venue - Phase 1 200,000 0 200,000 0 (200,000) (100.00%) 271 Browns Park lighting and pathway 200,000 (176,800) 23,200 0 (23,200) (100.00%) 274 Park signs (Sullivan, Park Rd, Balfour) 24,000 0 24,000 0 (24,000) (100.00%) 280 Appleway Trail Amenities (Univ -Pines) 0 29,725 29,725 509,595 479,870 1614.37% 282 Browns Park volleyball courts 0 176,800 176,800 0 (176,800) (100.00%) Browns Park restroom 0 0 0 160,000 160,000 0.00% Browns Park improvements 0 0 0 1,000,000 1,000,000 0.00% Swing sets 0 0 0 25,000 25,000 0.00% Resurface Discovery Park 0 0 0 40,000 40,000 0.00% Electrical Upgrade Mirabeau Point Park 0 7,700 7,700 0 (7,700) (100.00%) Heart of the Valley Sculpture Placement 0 28,000 28,000 0 (28,000) (100.00%) Total expenditures 2,441,300 298,425 2,739,725 1,812,095 (927,630) (33.86%) Revenues over (under) expenditures Beginning fund balance Ending fund balance #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 136,000 126,202 262,202 (82,700) 126,202 95,001 43,502 43,502 138,503 5,900 0 5,900 9,000 3,100 52.54% Total revenues 5,900 0 5,900 9,000 3,100 52.54% Expenditures Transfers out - #001 0 0 0 0 0 0.00% Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance O 0 0 0 0 0.00% 5,900 843,688 849,588 5,900 9,000 843,688 849,588 849,588 858,588 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 962,700 0 962,700 972,300 9,600 1.00% Transfers in - #101 67,342 0 67,342 0 (67,342) (100.00%) Transfers in - #106 0 1,000,000 1,000,000 1,500,000 500,000 50.00% Transfers in - #301 685,329 0 685,329 734,300 48,971 7.15% Transfers in - #302 685,329 0 685,329 734,300 48,971 7.15% Grant Proceeds 2,572,500 (1,000,000) 1,572,500 1,820,000 247,500 15.74% Total revenues 4,973,200 Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 4,973,200 5,760,900 787,700 15.84% 4,008,600 401,940 4,410,540 7,238,200 2,827,660 64.11% 50,000 0 50,000 50,000 0 0.00% 4,058,600 401,940 4,460,540 7,288,200 2,827,660 63.39% 914,600 3,362,503 4,277,103 36 512,660 3,362,503 (1,527,300) 3,875,163 3,875,163 2,347,863 CITY OF SPOKANE VALLEY, WA 2019 Budget CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Transfers in - #313 Investment Interest Total revenues 2018 As Adopted Amendment As Amended 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 1,000,000 2,795,429 3,795,429 0 (3,795,429) (100.00%) 74,960 0 74,960 0 (74,960) (100.00%) 16,000 0 16,000 50,000 34,000 212.50% 1,090,960 2,795,429 3,886,389 50,000 (3,836,389) (98.71%) Expenditures City Hall Sculpture Siting 0 5,383 5,383 0 Transfers out - #101 0 0 0 907,544 Transfers out - #303 (Euclid Ave - Flora to Barker) 5,000 410,839 415,839 5,000 (410,839) (98.80%) Transfers out - #303 (8th & Carnahan Intersection) 0 425,000 425,000 45,000 (380,000) (89.41 %) Transfers out - #303 (Indiana bus stops & crosswalks) 110,000 (110,000) 0 0 0 0.00% Transfers out - #303 (Barker Road Corridor) 0 148,488 148,488 267,000 118,512 79.81% Transfers out - #309 (Appleway Trail - Sullivan -Corbin) 301,900 0 301,900 5,000 (296,900) (98.34%) Transfers out - #309 (Appleway Trail - Evergreen-Sullivat 22,200 0 22,200 9,788 (12,412) (55.91%) Transfers out - #314 (Pines Rd Grade Separation) 0 4,809 4,809 0 (4,809) (100.00%) Total expenditures 439,100 884,519 1,323,619 1,239,332 (84,287) (6.37%) Revenues over (under) expenditures Beginning fund balance Ending fund balance 651,860 2,562,770 4,427,286 4,427,286 5,079,146 (1,189,332) 6,990,056 6,990,056 5,800,724 #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Transfers out - #312 74,960 0 74,960 0 (74,960) (100.00%) Total expenditures 74,960 0 74,960 0 (74,960) (100.00%) Revenues over (under) expenditures (74,960) (74,960) 0 Beginning fund balance 101,076 101,076 26,116 Ending fund balance 26,116 26,116 26,116 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 1,919,921 (1,149,921) 770,000 3,750,000 2,980,000 387.01% Transfers in - #301 0 38,000 38,000 50,000 12,000 31.58% Transfers in - #312 0 4,809 4,809 0 (4,809) (100.00%) Total revenues 1,919,921 (1,107,112) 812,809 3,800,000 2,987,191 367.51% Expenditures 143 Barker BNSF Grade Separation 1,919,921 (1,019,921) 900,000 3,800,000 2,900,000 322.22% 223 Pines Rd Underpass 1,000,000 (920,000) 80,000 900,000 820,000 1025.00% Total expenditures 2,919,921 (1,939,921) 980,000 4,700,000 3,720,000 379.59% Revenues over (under) expenditures (1,000,000) (167,191) (900,000) Beginning fund balance 1,068,803 1,068,803 901,612 Ending fund balance 68,803 901,612 1,612 37 CITY OF SPOKANE VALLEY, WA 2019 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2018 As Adopted Amendment As Amended 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 1,870,000 0 1,870,000 1,890,000 20,000 1.07% 7,500 0 7,500 20,000 12,500 166.67% Total Recurring Revenues 1,877,500 0 1,877,500 1,910,000 32,500 1.73% Expenditures Wages / Benefits / Payroll Taxes 557,157 0 557,157 494,273 (62,884) (11.29%) Supplies 14,800 0 14,800 10,700 (4,100) (27.70%) Services & Charges 1,140,982 228 1,141,210 1,182,109 40,899 3.58% Intergovernmental Payments 35,000 0 35,000 37,500 2,500 7.14% Vehicle rentals - #501 12,750 0 12,750 12,750 0 0.00% Transfers out - #001 13,400 0 13,400 0 (13,400) (100.00%) Total Recurring Expenditures 1,774,089 228 1,774,317 1,737,332 (36,985) (2.08%) Recurring Revenues Over (Under) Recurring Expenditures 103,411 (228) 103,183 172,668 NONRECURRING ACTIVITY Revenues Grant Proceeds 65,000 0 65,000 106,000 41,000 63.08% Total Nonrecurring Revenues 65,000 0 65,000 106,000 41,000 63.08% Expenditures Capital - various projects 450,000 0 450,000 450,000 0 0.00% Effectiveness study 15,000 0 15,000 10,000 (5,000) (33.33%) Watershed studies 60,000 0 60,000 100,000 40,000 66.67% Total Nonrecurring Expenditures 525,000 0 525,000 560,000 35,000 6.67% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (460,000) 0 (460,000) (454,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (356,589) (228) (356,817) (281,332) Beginning working capital 1,973,424 1,973,424 1,616,607 Ending working capital 1,616,835 1,616,607 1,335,275 Stormwater Fund Summary Total revenues 1,942,500 0 1,942,500 2,016,000 Total expenditures 2,299,089 228 2,299,317 2,297,332 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (356,589) (228) (356,817) (281,332) Beginning unrestricted fund balance 1,973,424 1,973,424 1,616,607 Ending unrestricted fund balance 1,616,835 1,616, 607 1,335,275 #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 460,000 460,000 0 0.00% Grant Proceeds 0 445,955 445,955 317,200 (128,755) (28.87%) Investment Interest 0 0 0 10,000 10,000 0.00% Total revenues 460,000 445,955 905,955 787,200 (118,755) (13.11%) Expenditures Capital - various projects 400,000 248,780 648,780 832,600 183,820 28.33% Total expenditures 400,000 248,780 648,780 832,600 183,820 28.33% Revenues over (under) expenditures 60,000 257,175 (45,400) Beginning working capital 1,413,073 1,413,073 1,670,248 Ending working capital 1,473,073 1,670,248 1,624,848 38 CITY OF SPOKANE VALLEY, WA 2019 Budget INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Transfer in - #001 (CenterPlace kitchen reserve) Investment Interest Total revenues Expenditures Small tools & minor equipment Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #502 - RISK MANAGEMENT FUND Revenues Transfers in - #001 2018 As Adopted Amendment As Amended 2019 Proposed Budget 11/13/2018 Difference Between 2018 and 2019 30,000 0 30,000 30,000 0 0.00% 21,250 0 21,250 21,250 0 0.00% 77,929 0 77,929 77,929 0 0.00% 12,750 0 12,750 12,750 0 0.00% 36,600 0 36,600 36,600 0 0.00% 4,000 0 4,000 9,500 5,500 137.50% 182,529 0 182,529 188,029 5,500 3.01% 20,000 0 20,000 20,000 0 0.00% 20,000 0 20,000 20,000 0 0.00% 162,529 1,096,283 1,258,812 162,529 168,029 1,096,283 1,258,812 1,258,812 1,426,841 370,000 0 370,000 390,000 20,000 5.41% Total revenues 370,000 0 370,000 390,000 20,000 5.41% Expenditures Auto & Property Insurance 370,000 0 370,000 390,000 20,000 5.41% Total expenditures 370,000 0 370,000 390,000 20,000 5.41% Revenues over (under) expenditures Beginning fund balance Ending fund balance TOTAL OF ALL FUNDS Total of Revenues for all Funds Total of Expenditures for all Funds Total grant revenues (included in total revenues) 0 244,261 244,261 0 0 244,261 244,261 244,261 244,261 75,762,925 77,365,593 5,353,997 81,116,922 4,604,010 81,969,603 76,657,428 78,269,865 15,169,803 (2,642,003) 12,527,800 10,974,189 Total Capital expenditures (included in total expenditures) 21,644,311 (785,393) 20,858,918 20,603,882 39 CITY OF SPOKANE VALLEY, WA 2019 Budget Revenues by Fund General Fund Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int., Transfers Total General Fund 12,054,400 22,917,000 1,081,900 1,944,000 387,000 1,224,000 1,909,800 1,882,300 1,078,500 628,800 429,622 $ 45,537,322 Other Funds 101 Street Fund $ 4,918,044 103 Paths & Trails Fund 9,200 104 Hotel/Motel Tax Tourism Facilities Fund 397,000 105 Hotel/Motel Tax Fund 602,000 106 Solid Waste Fund 1,726,300 107 PEG Fund 76,000 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 5,000 204 LTGO Bond Debt Service Fund 998,350 301 REET 1 Capital Projects Fund 1,022,000 302 REET 2 Capital Projects Fund 1,025,000 303 Street Capital Projects Fund 5,432,987 309 Parks Capital Projects Fund 1,907,096 310 Civic Facilities Capital Projects Fund 9,000 311 Pavement Preservation Fund 5,760,900 312 Capital Reserve Fund 50,000 313 City Hall Construction Fund 0 314 Railroad Grade Separation Projects Fund 3,800,000 402 Stormwater Management Fund 2,016,000 403 Aquifer Protection Area Fund 787,200 501 Equipment Rental & Replacement Fund 188,029 502 Risk Management Fund 390,000 Total Other Funds $ 31,120,106 Total All Funds $ 76,657,428 40 CITY OF SPOKANE VALLEY, WA 2019 General Fund Revenues $45,537,322 Recreation Program Fees 2% Fines & Forfeitures 2% Service Revenues 4% State Shared Revenues 4% Franchise Fees/Business Registrations 3% Gambling Tax 1% Public Safety Sales Tax 2% Miscellaneous 1% Property Tax 27% Criminal Justice Sales Tax 4% Sales Tax 50% Other Special Revenue Funds 4% Street Fund 6% CITY OF SPOKANE VALLEY, WA 2019 City Wide Revenues $ 76,657,428 Debt Service Fund _ 1% Capital Projects Funds 25% Stormwater Management Fund 3% General Fund 59% 42 APA Fund Internal Service Funds 1% Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2019 Budget - General Fund Detail Revenues by Type 2015 Actual 11,095,009 185,138 2016 Actual 11,250,832 163,275 2017 Actual 11,433,071 179,986 2018 Budget 2019 Proposed Budget 11,796,100 12,054,400 0 0 11,280,147 11,414,107 11,613,056 11,796,100 12,054,400 18,209,568 848,665 1,523,588 20,581,821 19,887,049 910,798 1,642,804 21,089,134 983,025 1,765,040 22,440,652 23,837,199 20,881,900 967,800 1,738,000 22,917,000 1,081,900 1,944,000 23,587,700 25,942,900 Gambling and Leasehold Excise Tax Amusement Games 11,909 13,671 14,841 13,000 14,000 Card Games 336,960 288,199 279,611 288,000 280,000 Bingo & Raffles 950 839 1,060 1,000 1,000 Punch Boards & Pull Tabs 62,966 69,001 72,292 69,000 72,000 Leasehold Excise Tax 5,869 6,567 11,073 6,500 11,000 Leasehold Excise Tax (State) 770 3,514 9,175 3,500 9,000 419,424 381,790 388,052 381,000 387,000 Licenses & Permits General Business Licenses 109,076 111,906 124,006 110,000 124,000 Franchise Fees 1,111,616 1,145,319 1,152,203 1,100,000 1,100,000 1,220,692 1,257,225 1,276,209 1,210,000 1,224,000 State Shared Revenues Streamline Mitigation of Sales Tax 572,577 559,044 550,976 520,000 204,500 Payment in Lieu of Taxes - DNR 4,114 0 7,738 4,000 4,000 CJ - High Crime 0 0 190,802 0 0 MVET Criminal Justice - Population 24,869 25,940 26,834 29,400 31,600 CJ Contracted Services 157,282 159,936 165,647 155,000 165,000 CJ Special Programs 91,009 94,462 98,475 100,600 104,400 Marijuana Enforcement 37,912 54,213 34,147 33,200 0 Marijuana Excise Tax Distribution 0 0 41,164 0 112,100 DUI - Cities 13,571 14,472 14,187 14,000 14,000 Liquor Board Excise Tax 303,724 442,294 458,560 466,800 492,400 Liquor Board Profits 806,570 804,057 794,980 786,600 781,800 2,011,629 2,154,417 2,383,510 2,109,600 1,909,800 Service Revenues Accessory Dwelling 0 0 588 0 200 Building & Planning Fees 148,962 134,686 175,123 126,400 138,800 Building Permits 770,288 1,534,332 1,327,855 878,000 1,000,000 Code Enforcement 12,417 2,185 8,198 5,000 5,000 Demolition Permits 3,840 3,232 4,143 4,000 3,800 Developer Contributions 0 23,587 0 0 0 Entertainment License 18,374 17,548 11,649 17,000 15,700 Grading Permits 4,748 6,271 11,610 4,000 5,600 Home Profession Fee 2,856 3,780 5,124 3,200 3,600 Mechanical Permits 89,975 102,639 129,766 88,000 99,000 Misc. Permits & Fees 7,229 3,925 5,967 6,600 5,600 Planning Fees 379,143 721,851 475,409 402,500 448,000 Plumbing Permits 41,784 77,523 62,542 53,000 57,600 Right of Way Permits 91,124 97,037 123,067 95,000 97,700 Street Vacation Permits 0 0 1,365 1,000 1,300 Temporary Use Permit Fees 314 471 471 400 400 1,571,053 43 2,729,068 2,342,878 1,684,100 1,882,300 Fines and Forfeitures Public Safety False Alarm Services Public Safety Grants Fines & Forfeits - Traffic Other Criminal- Non Traffic Fines CITY OF SPOKANE VALLEY, WA 2019 Budget - General Fund Detail Revenues by Type 2015 Actual 201,638 49,418 601,189 508,665 2016 Actual 150,058 25,628 477,743 606,463 2017 Actual 5,534 0 421,240 464,056 2018 Budget 151,000 50,000 483,600 635,300 2019 Proposed Budget 151,000 50,000 414,800 462,700 1,360,910 1,259,892 890,830 1,319,900 1,078,500 Recreation Program Charges Activity Fees (To use a recreational facility) 461,772 433,842 467,504 438,100 446,200 Program Fees (To participate in a program) 192,484 204,527 271,566 195,200 182,600 654,256 638,369 739,070 633,300 628,800 Miscellaneous AWC Health & Wellness 400 492 0 500 500 Copy Charges 708 262 595 500 500 Dept. of Commerce Tr. & Econ. Dev. 0 0 114,200 0 0 Insurance Recoveries 0 44,474 0 0 0 Interest on Gambling Tax 66 174 271 500 500 Investment Interest 73,378 136,810 309,826 136,000 300,000 Judgments and Settlements 0 25,000 44,490 0 0 Miscellaneous Revenue & Grants 5,326 87,065 39,061 2,000 2,000 Office of Public Def- Public Def Improvement 20,000 18,400 17,500 0 0 Police Precinct Maintenance 0 19,059 12,891 19,000 12,500 Police Precinct Rent 51,653 38,842 37,446 38,000 37,000 Sales Tax Interest 8,682 13,477 18,315 5,000 5,000 SCRAPS pass-through/nonrecurring 1,100 1,209 1,145 1,300 1,200 161,315 385,264 595,738 202,800 359,200 Transfers Transfers in - #101 (street admin) 39,700 39,700 39,700 39,700 0 Transfers in - #105 (h/m tax -CP advertising) 30,000 30,000 15,778 30,000 30,000 Transfers in - #106 (solid waste repayment) 40,425 40,425 40,425 40,425 40,422 Transfers in - #310 0 198,734 498,500 0 0 Transfers in - #402 (storm admin) 13,400 13,400 13,400 13,400 0 Transfers in - #501 0 0 77,000 0 0 123,525 322,259 684,803 123,525 70,422 Total General Fund Revenue 39,384,771 44 42,983,042 44,751,345 43,048,025 45,537,322 101 - Street Fund Utilities tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Other Miscellaneous Revenues & Grants Nonrecurring Transfer in - #312 CITY OF SPOKANE VALLEY, WA 2019 Budget - Other Funds Detail Revenues by Type 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Proposed Budget 2,257,184 2,069,309 1,982,391 1,900,000 1,700,000 1,935,629 2,005,909 2,032,175 2,052,400 2,092,300 O 95,509 98,994 133,800 132,200 O 56,035 136,112 70,000 70,000 3,212 5,886 7,843 6,000 6,000 25,167 71,679 135,826 10,000 10,000 O 0 0 0 907,544 4,221,192 4,304,327 4,393,340 103 - Paths & Trails Fund Motor Vehicle Fuel (Gas) Tax 8,164 8,460 8,571 Investment interest 62 170 370 8,226 8,630 8,941 4,172,200 4,918,044 8,700 0 8,700 8,800 400 9,200 104 - Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 182,236 387,333 400,509 377,000 390,000 Transfers in - #105 0 0 250,000 250,000 0 Investment interest 111 1,552 6,854 1,500 7,000 105 - Hotel/Motel Tax Fund Hotel/Motel Tax Investment Interest 182,347 388,885 657,363 581,237 596,373 615,981 484 1,274 3,549 581,721 597,647 619,529 628,500 397,000 580,000 600,000 1,000 2,000 581,000 602,000 106 - Solid Waste Solid Waste Administrative fee 125,000 125,000 172,550 225,000 225,000 Solid Waste Road Wear fee 0 0 0 1,000,000 1,500,000 Grant Proceeds 0 17,677 59,389 0 0 Investment Interest 0 184 1,335 0 1,300 125,000 142,861 233,274 1,225,000 1,726,300 107 - PEG Fund Comcast PEG contribution 81,806 79,427 76,471 79,000 76,000 Investment Interest 0 784 1,676 0 0 Transfers in - #001 267,333 0 0 0 0 349,139 80,211 78,147 79,000 76,000 120 - CenterPlace Operating Reserve Fund Investment Interest 0 0 0 0 0 0 121 - Service Level Stabilization Reserve Fund Investment Interest 8,590 0 0 0 0 21,636 16,575 0 0 8,590 21,636 16,575 0 0 122 - Winter Weather Reserve Fund FEMA Grant Proceeds 0 38,804 3,170 0 0 Investment Interest 833 1,961 3,712 3,500 5,000 Transfer in - #001 0 15,043 258,000 490,000 0 833 55,808 264,882 493,500 5,000 123 - Civic Facilities Replacement Fund Investment Interest 1,323 696 0 0 0 1,323 696 0 0 0 204 - Debt Service - LTGO 03 Fund Facilities District Revenue 373,800 380,300 379,750 414,050 432,150 Transfers in - #001 0 198,734 397,350 399,350 401,250 Transfers in - #301 82,150 83,400 79,426 82,000 82,475 Transfers in - #302 82,150 83,400 79,425 82,000 82,475 538,100 745,834 935,951 977,400 998,350 45 301 - REET 1 Capital Projects Fund REET 1 - 1st Quarter Percent Investment Interest 302 - REET 2 Capital Projects Fund REET 2 - 2nd Quarter Percent Investment Interest CITY OF SPOKANE VALLEY, WA 2019 Budget - Other Funds Detail Revenues by Type 2015 Actual 1,065,789 1,653 1,067,442 1,065,789 2016 Actual 2017 Actual 1,176,911 1,503,787 7,609 21,599 1,184,520 1,525,386 1,176,911 1,503,787 1,662 8,189 25,594 1,067,451 1,185,100 1,529,381 2018 Budget 2019 Proposed Budget 1,500,000 1,000,000 7,500 22,000 1,507,500 1,022,000 1,500,000 1,000,000 8,000 25,000 1,508,000 1,025,000 303 - Street Capital Projects Fund Grant Proceeds 8,223,959 4,951,033 3,499,888 7,981,145 4,408,681 Developer Contributions 363,981 151,629 124,488 33,032 35,700 Transfers in - #101 123,955 0 0 0 0 Transfers in - #301 Capital Projects 567,113 579,636 294,558 1,048,852 504,172 Transfers in -#302 Special Capital Projects 331,099 164,151 81,613 1,099,434 167,434 Transfers in - #312 Sullivan Rd W Bridge 42,730 2,022,865 455,465 0 0 Transfers in - #312 Euclid Ave - Flora to Barker 0 26,326 1,464,381 415,839 5,000 Transfers in - #312 8th & Carnahan Improvements 0 11,687 218,299 425,000 45,000 Transfers in - #312 Barker Corridor 0 0 0 148,488 267,000 9,652,837 7,907,327 6,138,693 11,151,790 5,432,987 309 - Parks Capital Protects Fund Grant Proceeds 1,560 209,784 1,657,548 1,722,925 572,308 Contributions and Donations 0 0 0 0 0 Investment Interest 813 723 215 0 0 Transfers in - #001 115,575 230,300 160,000 560,000 1,320,000 Transfers in - #103 0 9,300 0 50,000 0 Transfers in - #105 68,000 58,388 0 0 0 Transfers in - #312 524,812 37,132 277,437 324,100 14,788 710,760 545,627 2,095,200 2,657,025 1,907,096 310 - Civic Facilities Capital Projects Fund Investment Interest 2,113 5,145 9,029 5,900 9,000 Transfers in - #001 Future C.H. bond pmt> $424.6k lease pmt 67,600 67,600 0 0 0 Future C.H. o&m costs 271,700 276,600 0 0 0 Transfers in - #312 58,324 0 0 0 0 399,737 349,345 9,029 5,900 9,000 311 - Pavement Preservation Fund Grants 835,224 1,654,698 89,209 1,572,500 1,820,000 Investment Interest 3,389 7,519 20,536 0 0 Transfers in - #001 920,000 943,800 953,200 962,700 972,300 Transfers in - #101 206,618 67,342 67,342 67,342 0 Transfers in - #106 0 0 0 1,000,000 1,500,000 Transfers in - #123 616,284 559,804 0 0 0 Transfers in - #301 251,049 365,286 660,479 685,329 734,300 Transfers in - #302 251,049 365,286 660,479 685,329 734,300 3,083,613 3,963,735 2,451,245 4,973,200 5,760,900 312 - Capital Reserve Fund Investment Interest 0 16,028 52,170 16,000 50,000 Transfers in - #001 1,783,512 1,828,723 3,003,929 3,795,429 0 Transfers in - #313 0 0 0 74,960 0 1,783,512 1,844,751 3,056,099 3,886,389 50,000 313 - City Hall Construction Fund Investment Interest 0 26,536 18,894 0 0 2016 LTGO Bond Issue Proceeds/Premium 0 7,946,088 0 0 0 Transfers in - #312 5,162,764 0 0 0 0 5,162,764 7,972,624 18,894 0 0 46 314 - Railroad Grade Separation Projects Fund Grant Proceeds Investment Interest Transfers in - #001 Transfers in - #301 Transfers in - #312 CITY OF SPOKANE VALLEY, WA 2019 Budget - Other Funds Detail Revenues by Type 2015 Actual 0 0 0 0 0 0 2016 Actual 2017 Actual 2018 Budget O 87,610 1,664,941 O 4,072 0 3,893 1,200,000 0 12,975 111,941 463,836 O 482,216 4,809 16,868 1,885,839 2019 Proposed Budget 3,750,000 0 0 50,000 0 2,133,586 3,800,000 402 - Stormwater Management Fund Stormwater Management Fee 1,861,368 1,898,210 1,895,033 1,870,000 1,890,000 Grant Proceeds - Nonrecurring 423,332 61,403 370,207 65,000 106,000 Investment Interest 2,455 7,690 20,564 7,500 20,000 Transfers in - #403 120,000 0 0 0 0 2,407,155 1,967,303 2,285,804 1,942,500 2,016,000 403 - Aquifer Protection Area Fund Spokane County 533,593 388,590 452,110 460,000 460,000 Grant Proceeds 1,036,603 0 58,722 445,955 317,200 Investment Interest 0 2,590 10,238 0 10,000 1,570,196 391,180 521,070 905,955 787,200 501 - Equipment Rental & Replacement Fund Interfund Vehicle Lease 35,544 106,000 146,429 141,929 141,929 Transfers in - #001 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600 Investment Interest 1,449 4,395 9,651 4,000 9,500 36,993 110,395 192,680 182,529 188,029 502 - Risk Management Fund Transfers in - #001 Investment Interest Total of "Other Fund" Revenues General Fund Revenues Total Revenues 325,000 325,000 350,000 370,000 390,000 8 423 1,107 0 0 325,008 325,423 351,107 370,000 390,000 33,283,940 39,384,771 72,668,711 34,110,733 29,268,428 42,983,042 44,751,345 77,093,776 74,019,773 47 39,389,674 31,120,106 43,048,025 45,537,322 82,437,699 76,657,428 CITY OF SPOKANE VALLEY, WA 2019 Budget Expenditures by Fund and Department General Fund Council $ 545,903 City Manager 948,835 City Attorney 610,549 Public Safety 25,977,304 Operations & Administrative Deputy City Manager 267,044 Finance 1,402,497 Human Resources 297,421 City Hall Operations and Maintenance 290,543 Community & Public Works Engineering 1,816,141 Economic Development 1,043,772 Building and Planning 2,248,698 Parks & Recreation Administration 335,958 Maintenance 893,500 Recreation 253,622 Aquatics 491,153 Senior Center 101,215 CenterPlace 949,414 General Government 4,559,800 Total General Fund $ 43,033,369 Other Funds 101 Street Fund $ 4,918,044 103 Paths & Trails Fund 0 104 Hotel/Motel Tax - Tourism Facilities Fund 0 105 Hotel/Motel Tax Fund 655,000 106 Solid Waste 1,726,300 107 PEG Fund 71,100 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Fund 0 122 Winter Weather Reserve Fund 500,000 204 LTGO Bond Debt Service Fund 998,350 301 REET 1 Capital Projects Fund 1,370,947 302 REET 2 Capital Projects Fund 984,209 303 Street Capital Projects Fund 5,432,987 309 Parks Capital Projects Fund 1,812,095 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation 7,288,200 312 Capital Reserve Fund 1,239,332 313 City Hall Construction Fund 0 314 Railroad Grade Separation Projects 4,700,000 402 Stormwater Management Fund 2,297,332 403 Aquifer Protection Area 832,600 501 Equipment Rental & Replacement (ER&R) 20,000 502 Risk Management Fund 390,000 Total Other Funds $ 35,236,496 Total All Funds $ 78,269,865 48 Community & Public Works 12% CITY OF SPOKANE VALLEY, WA 2019 General Fund Expenditures $43,033,369 Public Safety 60% City Hall Operations 1% Operation & Administrative 4% Council & Executive 5% 49 General Government 11% Parks & Recreation 7% Tourism Promotion 1% Street Fund 6% CITY OF SPOKANE VALLEY, WA 2019 City Wide Expenditures $ 78,269,865 Capital Projects Funds 29% General Government 6% Parks & Recreation 4% Risk Management 1% Debt Service 1% �Stormwater & APA Funds 4% Other Activities Community & Public Works 7% Council / Executive/ Ops & Admin 5% Public Safety 33% 3% 50 City Council City Manager City Attorney Public Safety Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2019 Budget General Fund Expenditures by Department and Type Supplies Services & Charges Intergovernmental Interfund $ 208,417 $ 4,950 $ 332,536 $ 0 $ 871,845 4,300 72,690 0 521,744 2,351 86,454 0 12,000 25,750 758,266 25,141,288 Capital Expenditures 0 $ 0 0 0 Total 0 $ 545,903 0 948,835 0 610,549 40,000 25,977,304 Operations & Administrative Deputy City Manager 220,619 2,000 44,425 0 0 0 267,044 Finance 1,367,927 6,450 28,120 0 0 0 1,402,497 Human Resources 265,058 1,130 31,233 0 0 0 297,421 City Hall Operations and Maintenance 89,488 30,500 170,555 0 0 0 290,543 Community & Public Works Engineering 1,602,572 27,100 186,469 0 0 0 1,816,141 Economic Development 658,977 3,000 356,795 25,000 0 0 1,043,772 Building and Planning 1,893,743 44,200 285,755 25,000 0 0 2,248,698 Parks & Recreation Administration 267,703 4,750 63,505 0 0 0 335,958 Maintenance 0 4,000 889,500 0 0 0 893,500 Recreation 160,667 8,650 84,305 0 0 0 253,622 Aquatics 0 2,000 489,153 0 0 0 491,153 Senior Center 94,715 1,600 4,900 0 0 0 101,215 CenterPlace 534,355 70,774 344,285 0 0 0 949,414 General Government 0 86,350 841,900 339,400 3,120,150 172,000 4,559,800 Total $ 8,769,830 $ 329,855 $ 5,070,846 $ 25,530,688 $ 3,120,150 $ 212,000 $ 43,033,369 51 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total CITY OF SPOKANE VALLEY, WA 2019 Budget General Fund Department Changes from 2018 to 2019 2018 Amended Budget 233,194 4,950 311,943 2019 Budget 208,417 4,950 332,536 550,087 545,903 Difference Between 2018 and 2019 Increase (Decrease) (24,777) 0 20,593 (10.63%) 0.00% 6.60% (4,184) (0.76%) City Manager Wages, Payroll Taxes & Benefits 877,105 871,845 (5,260) (0.60%) Supplies 4,300 9,100 4,800 111.63% Services & Charges 75,295 67,890 (7,405) (9.83%) Total 956,700 948,835 (7,865) (0.82%) City Attorney Wages, Payroll Taxes & Benefits 506,481 521,744 15,263 3.01% Supplies 1,951 2,351 400 20.50% Services & Charges 93,775 86,454 (7,321) (7.81%) Total 602,207 610,549 8,342 1.39% Public Safety Non -Departmental (Fines & Forfeits) 579,750 589,150 9,400 1.62% Wages/Payroll Taxes/Benefits 3,000 12,000 9,000 300.00% Supplies 25,500 25,750 250 0.98% Other Services and Charges 296,715 748,266 451,551 152.18% Intergovernmental Services 24,559,286 24,552,138 (7,148) (0.03%) Total 25,464,251 25,927,304 463,053 1.82% Deputy City Manager Wages, Payroll Taxes & Benefits 358,493 220,619 (137,874) (38.46%) Supplies 2,000 2,000 0 0.00% Services & Charges 90,398 44,425 (45,973) (50.86%) Total 450,891 267,044 (183,847) (40.77%) Finance/IT Wages, Payroll Taxes & Benefits 1,308,614 1,367,927 59,313 4.53% Supplies 6,450 6,450 0 0.00% Services & Charges 24,910 28,120 3,210 12.89% Total 1,339,974 1,402,497 62,523 4.67% Human Resources Wages, Payroll Taxes & Benefits 254,577 265,058 10,481 4.12% Supplies 580 1,130 550 94.83% Services & Charges 25,258 31,233 5,975 23.66% Total 280,415 297,421 17,006 6.06% City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits 100,943 89,488 (11,455) (11.35%) Supplies 30,000 30,500 500 1.67% Services & Charges 175,328 170,555 (4,773) (2.72%) Total 306,271 290,543 (15,728) (5.14%) Community & Public Works - Engineering Wages, Payroll Taxes & Benefits 1,480,905 1,602,572 121,667 8.22% Supplies 27,750 27,100 (650) (2.34%) Services & Charges 120,638 186,469 65,831 54.57% Total 1,629,293 1,816,141 186,848 11.47% Community & Public Works - Economic Dev Wages, Payroll Taxes & Benefits 679,852 658,977 Supplies 2,500 3,000 Services & Charges 288,518 356,795 Total 970,870 1,018,772 52 (20,875) 500 68,277 (3.07%) 20.00% 23.66% 47,902 4.93% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2019 Budget General Fund Department Changes from 2018 to 2019 (Continued from previous page) 2018 Amended Budget Community & Public Works - Building & Planning Wages, Payroll Taxes & Benefits 1,820,359 Supplies 44,200 Services & Charges 325,228 Intergovernmental Services 20,000 Total 2019 Budget 1,893,743 44,200 285,755 25,000 Difference Between 2018 and 2019 Increase (Decrease) 73,384 0 (39,473) 5,000 4.03% 0.00% (12.14%) 25.00% 2,209,787 2,248,698 38,911 1.76% Parks & Rec- Admin Wages, Payroll Taxes & Benefits 254,133 Supplies 7,600 Services & Charges 39,578 Total 267,703 4,750 63,505 13,570 5.34% (2,850) (37.50%) 23,927 60.46% 301,311 335,958 34,647 11.50% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 7,500 4,000 (3,500) (46.67%) Services & Charges 856,475 889,500 33,025 3.86% Total 863,975 893,500 29,525 3.42% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 189,274 160,667 (28,607) (15.11%) Supplies 7,750 8,650 900 11.61% Services & Charges 63,778 84,305 20,527 32.19% Total 260,802 253,622 (7,180) (2.75%) Parks & Rec- Aquatics Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 3,300 2,000 (1,300) (39.39%) Services & Charges 512,600 489,153 (23,447) (4.57%) Total 515,900 491,153 (24,747) (4.80%) Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 91,729 94,715 2,986 3.26% Supplies 1,600 1,600 0 0.00% Services & Charges 4,900 4,900 0 0.00% Total 98,229 101,215 2,986 3.04% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 503,499 534,355 30,856 6.13% Supplies 73,524 70,774 (2,750) (3.74%) Services & Charges 333,673 344,285 10,612 3.18% Total 910,696 949,414 38,718 4.25% General Government Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 104,450 86,350 (18,100) (17.33%) Services & Charges 754,660 841,900 87,240 11.56% Intergovernmental Services 332,500 339,400 6,900 2.08% Capital outlays 70,000 65,000 (5,000) (7.14%) Total 1,261,610 1,332,650 71,040 5.63% Transfers out - #204 399,350 401,250 1,900 0.48% Transfers out - #309 Transfers out - #311 Pavement Preservation Transfers out - #501 Transfers out - #502 Total recurring expenditures 160,000 160,000 0 0.00% 962,700 972,300 9,600 36,600 36,600 0 370,000 390,000 20,000 40,901,919 41,691,369 789,450 53 1.00% 0.00% 5.41% 1.93% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2019 Budget General Fund Department Changes from 2018 to 2019 (Continued from previous page) Summary by Category Wages, Payroll Taxes & Benefits Supplies Services & Charges Transfers out - #204 Transfers out - #309 Transfers out - #311 Transfers out - #501 Transfers out - #502 Non -Departmental (fines & forfeits) Intergovernmental Svc (public safety) Intergovernmental Svc Capital outlay 2018 Amended Budget 8,662,158 355,905 4,393,670 399,350 160,000 962,700 36,600 370,000 579,750 24,559,286 352,500 70,000 2019 Budget 8,769,830 334,655 5,056,046 401,250 160,000 972,300 36,600 390,000 589,150 24,552,138 364,400 65,000 Difference Between 2018 and 2019 Increase (Decrease) 107,672 (21,250) 662,376 1,900 0 9,600 0 20,000 9,400 (7,148) 11,900 (5,000) 1.24% (5.97%) 15.08% 0.48% 0.00% 1.00% 0.00% 5.41% 1.62% (0.03%) 3.38% (7.14%) 40,901,919 41,691,369 789,450 1.93% 54 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2019 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2018 • Continued to work with state and federal legislators towards obtaining financial assistance for the Barker Grade Separation Project and during 2018 reached the point of fully funding the project with the receipt of both a $6 million NHFP Grant and a $9 million TIGER grant. • Selected a specific design alternative for the Barker Grade Separation Project and contracted with a consultant to begin the final design. • Worked with Federal legislators and BNSF to determine the location and spacing of a second mainline track that impacts the Pines Grade Separation Project. • Continued discussions focused on developing a sustainable plan to finance the City's Pavement Preservation Program including Street O&M Fund #101 and Pavement Preservation Fund #311. • Adopted a 2019 Legislative Agenda. • Pursued state financial assistance to address transportation concerns on the Barker Corridor and received a FMSIB grant in the amount of 20% or $1,680,000 of the projected $8.4 million cost to complete the section stretching from the Spokane River to SR -290. • Accepted the final design for Appleway Trail Amenities between University and Pines. • Adopted a balanced 2019 Budget and for the tenth consecutive year did so without taking the 1% increase in property taxes that is allowed by State Law. Goals for 2019 • Work with state and federal legislators towards advancing the concepts outlined in the Bridging the Valley study including obtaining financial assistance for the Pines and Park Grade Separation Projects. • Continue to pursue a plan to sustain the City's Pavement Preservation Program, to include sustained financing in Street O&M Fund #101 and Pavement Preservation Fund #311. • Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. • Continue with, and expand where possible economic development efforts including the retention and expansion of existing businesses and recruitment of new businesses. • Continue to foster relationships with federal, state, county and local legislators. • Pursue financing for Browns Park, Balfour Park and Appleway Trail amenities, and continue acquisition of park land. • Update the Bike and Pedestrian Masterplan to include trail extensions from the Appleway Trail connections between the Appleway Trail, Balfour Park, Dishman Hills and the Centennial Trail to create a continuous loop for users. Personnel - FTE Equivalents Mayor Council Total FTEs Budget Summary 2015 Actual 1.0 6.0 7.0 2016 Actual 1.0 6.0 7.0 2017 Actual 1.0 6.0 7.0 2018 Budget 1.0 6.0 7.0 2019 Budget 1.0 6.0 7.0 Budget Detail Wages, Payroll Taxes & Benefits $ 206,705 $ 204,931 $ 219,902 $ 233,194 $ 208,417 Supplies 2,908 4,535 1,974 4,950 4,950 Services & Charges 157,665 166,826 186,243 311,943 332,536 Total Legislative Branch $ 367,278 $ 376,292 $ 408,119 $ 550,087 $ 545,903 55 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2019 Budget 013 - City Manager Division This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals, fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2018 • Worked to support City Council's 2018 Goals as referenced in the Legislative Branch Budget. • Worked with all City departments to update the 2019 Business Plan that is a guide to the development of the 2019 Budget which is accomplished by linking community priorities, financial projections and City Council goals. • Prepared a 2019 Budget that maintains existing levels of service and provides modest program enhancements with an increase to General Fund recurring expenditures of just 1.90%. • Worked with Council to prepared a 2019 Council Legislative Agenda that was discussed by Council on three separate occasions. This was followed by a separate meeting with our 4th District Legislative Delegation where Councilmembers and Legislators discussed areas of common interest, including our legislative agenda. • Worked with State Legislators and Lobbyists on behalf of City interests. • Continued to work with state and federal legislators towards obtaining financial assistance for the Barker Grade Separation Project and during 2018 reached the point of fully funding the project with the receipt of both a $6 million NHFP Grant and a $9 million TIGER grant. • Worked with Council and Staff through a process that lead to the selection of a specific design alternative for the the Barker Grade Separation Project and lead to the development of a contract with a design consultant to begin the final design. • Worked with Council, Federal legislators and BNSF to determine the location and spacing of a second mainline track that impacts the Pines Grade Separation Project. • Continued discussions focused on developing a sustainable plan to finance the City's Pavement Preservation Program including Street O&M Fund #101 and Pavement Preservation Fund #311. • Worked with Council and Staff to pursue state financial assistance to address transportation concerns on the Barker Corridor which lead to a FMSIB grant in the amount of 20% or $1,680,000 of the projected $8.4 million cost to complete the section stretching from the Spokane River to SR -290. Goals for 2019 • Work to support City Council's 2019 Goals as referenced under the Legislative Branch Budget. • Present Council with a balanced 2020 Budget. • Work with Federal and State Legislators and Lobbyists on behalf of the interests of our City. • Prepare the 2020 Legislative Agenda for Council consideration. • Continue efforts to support economic development. Budget Summary Personnel - FTE Equivalents City Manager City Clerk Deputy City Clerk Ad ministrative Analyst Senior Administrative Analyst Administrative Assistant (CC) Executive Assistant (CM) Total FTEs 2015 Actual 1.0 1.0 1.0 0.0 0.0 1.0 1.0 5.0 2016 Actual 1.0 1.0 1.0 0.0 0.0 1.0 1.0 5.0 2017 Actual 1.0 1.0 1.0 0.0 0.0 1.0 1.0 5.0 2018 Budget 1.0 1.0 1.0 1.0 1.0 1.0 1.0 7.0 2019 Budget 1.0 1.0 1.0 1.0 1.0 0.5 1.0 6.5 Budget Detail Wages, Payroll Taxes & Benefits $ 604,629 $ 785,184 $ 580,529 $ 877,105 $ 871,845 Supplies 2,169 1,014 3,569 4,300 4,300 Services & Charges 58,210 30,803 26,059 74,840 72,690 Nonrecurring expenditures 3,160 242,561 0 0 0 Total City Manager Division $ 668,168 $ 1,059,562 $ 610,157 $ 956,245 $ 948,835 56 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2019 Budget 015 - City Attorney Division Accomplishments for 2018 • Continued to advise Community and Public Works regarding Painted Hills. • Assist in acquiring parcels at 8th and Carnahan regarding offset intersection. • Provide training to Council and staff on records, open meetings, and contracts. • Assisted in negotiating, drafting, and executing amended solid waste collection services agreement to implement city fee for street preservation and maintenance purposes. • Assisted in drafting, adopting, and implementing multiple small cell franchises and required small cell regulations. • Assisted in drafting, adoption, and implementation of criminal chronic nuisance regulations. • Hired new half-time attorney for Code Enforcement; significant progress on case backlog. • Assisted in adoption of 2018 Comprehensive Plan amendments, including winning SEPA appeal challenge. • Assisted with securing funding for Barker/Trent Grade Separation project. • Assisted in drafting and accomplishing goals on the 2018 and 2019 Legislative Agendas. • Assisted in updating park regulations in the City Code. • Participated on management team for 2019-2021 labor agreement. • Assisted in negotiations for agreement with Arts Council. • Assisted on numerous economic development, land use, and public work issues. Goals for 2019 • Have a fully operational office that proactively assists in program development, advises all departments on legal issues in a timely manner and manages all potential and existing litigation. • Work with Community and Public Works and Finance in identifying and implementing economic development options. • Assist other departments in analyzing and mapping existing processes to determine compliance with laws and whether higher levels of customer service can be achieved. • Assist Council and staff in accomplishing items on the 2018 Legislative Agenda. Personnel - FTE Equivalents City Attorney Deputy City Attorney Attomey Administrative Assistant - Legal Total FTEs Interns Budget Summary 2015 Actual 1.0 1.0 0.0 1.0 3.0 2016 Actual 1.0 1.0 0.0 1.0 3.0 2017 Actual 1.0 1.0 0.0 1.0 3.0 2.0 2.0 2.0 2018 Budget 1.0 1.0 0.5 1.0 3.5 2019 Budget 1.0 1.0 0.5 1.0 3.5 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 374,113 $ 407,008 $ 411,988 $ 506,481 $ 521,744 Supplies 700 623 1,030 1,951 2,351 Services & Charges 83,954 80,362 66,130 93,775 86,454 Nonrecurring expenditures 0 0 0 4,809 0 Total City Attorney Division $ 458,767 $ 487,993 $ 479,148 $ 607,016 $ 610,549 57 Fund: 001 Dept: 016 General Fund Public Safety Spokane Valley 2019 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Recurring Expenditures: Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Non -Departmental Fines and forfeitures to the State of Washington Grant expenditures $ 2,256,026 21,316,548 1,395,580 350,000 589,150 20,000 Total Recurring Expenditures 25,927,304 Nonrecurring Expenditures: Building repair and office furniture Total Recurring and Nonrecurring Expenditures 50,000 $ 25,977,304 58 Recurring: Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract City of Spokane Valley 2019 Budget 016 - Public Safety 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 656,129 $ 658,049 $ 712,168 $ 679,191 $ 855,539 710,289 703,665 697,986 785,359 816,167 479,782 535,121 464,250 558,234 463,968 131,041 120,722 107,807 139,892 120,352 Subtotal Judicial System 1,977,241 2,017,557 1,982,211 2,162,676 2,256,026 Law Enforcement System: Sheriff Contract 18,205,133 18,812,096 17,792,178 20,408,504 20,444,845 Emergency Management Contract 88,070 87,718 97,094 99,629 105,687 Wages, Payroll Taxes & Benefits 2,617 2,376 2,819 3,000 12,000 Operating Supplies 2,144 3,092 3,509 3,500 3,750 Repair& Maintenance. Supplies 2,007 994 1,202 2,000 2,000 Professional Services 1,334 0 0 0 0 Postage 0 3,316 0 0 0 Electricity/Gas 18,953 16,976 18,283 20,000 20,000 Water 1,275 1,366 1,621 1,500 1,750 Sewer 995 2,307 2,102 2,500 2,200 Waste Disposal 3,372 3,400 3,442 3,500 3,600 Law Enf. Bldg Maintenance Contract 76,076 61,682 74,108 68,500 70,000 Taxes and Assessments 715 715 715 715 716 Miscellaneous Services/Contingency 550 132 0 200,000 650,000 False Alarm Charges & Fees 48,419 43,792 3,135 0 0 Bank Fees 9,418 8,789 2,333 0 0 Subtotal Law Enforcement System 18,461,078 19,048,751 18,002,541 20,813,348 21,316,548 Jail System: Jail Contract 1,213,502 1,437,784 1,331,721 1,588,841 1,395,580 Subtotal Jail System 1,213,502 1,437,784 1,331,721 1,588,841 1,395,580 Other: Fines & Forfeitures State Remittance 587,446 561,476 464,056 579,750 589,150 Animal Control Contract 290,228 291,209 293,425 299,636 350,000 Non -Capital Equipment for JAG Grant 4,579 0 0 20,000 20,000 Settle & Adjust (753,653) (441,761) (1,087,807) 0 0 Travel/Mileage/Meals 74 0 0 0 0 Drive Hammered - Get Nailed Grant 8,743 0 0 0 0 Office Furniture & Equipment 36,823 67,187 0 0 0 Distracted Driving 331 0 0 0 0 Click it or Ticket 714 0 0 0 0 TZT seatbelt patrols 724 0 0 0 0 Subtotal Other 176,009 478,111 (330,326) 899,386 959,150 Subtotal Recurring 21,827,830 22,982,203 20,986,147 25,464,251 25,927,304 Nonrecurring: Building Repair and Maintenance 8,863 49,004 0 0 10,000 Building & Structures 224,244 6,343 0 0 0 Office Furniture & Equipment 0 0 0 0 40,000 Equipment Repair and Maintenance 0 1,586 0 0 0 LEC Labor Contract Settlement 0 0 323,445 0 0 Full Facility Generator 0 0 0 100,000 0 Capital outlay - CAD / RMS 294,575 177,126 131,018 0 0 Subtotal Nonrecurring 527,682 234,059 454,463 100,000 50,000 Total Public Safety $ 22,355,512 $ 23,216,262 $ 21,440,610 $ 25,564,251 $ 25,977,304 59 $25,000,000 - $20,000,000 - $15,000,000 - $10,000,000 - $5,000,000 - $- jrnTlmi =816,167 City of Spokane Valley 2019 Budgeted Contract Expenditures 1,395,58 350,000 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Management Maintenance Contract Contract Contract Contract Contract Contract 60 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2019 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Community and Public Works Department, assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2018 • Supported the 2018 Goals of the Legislative and Executive Branch. • Worked with the City Manager and Staff to develop the 2019 Business Plan. • Continued to improve staff communication and efficiency as part of the 2017 reorganization. • Completed the recruitment processes for ongoing large industrial projects. • Completed the designs for the Barker Grade Separation Projects. Goals for 2019 • Support the 2019 Goals of the Legislative and Executive Branch. • Continue work on acquiring funds and completing design for the Pines Road Grade Separation Project. • Complete the implementation of the Pavement Management Program. • Implement marketing strategies to attract and retain businesses and increase tourism. Budget Summary Personnel - FTE Equivalents Deputy City Manager Senior Administrative Analyst Public Information Officer Administrative Analyst Office Assistant I Office Assistant 11 Total FTEs 2015 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2016 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2017 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2018 Budget 1.0 0.0 0.0 0.0 1.0 1.0 3.0 2019 Budget 1.0 0.0 0.0 0.0 0.0 0.0 1.0 Intern 1.0 1.0 1.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 612,576 $ 518,914 $ 637,606 $ 358,493 $ 220,619 Supplies 1,089 1,137 1,277 2,000 2,000 Services&Charges 59,134 89,147 52,555 90,398 44,425 Nonrecurring Software Purchase (Q -Alert) 0 0 0 11,700 0 Total Deputy City Manager Division $ 672,799 $ 609,198 $ 691,438 $ 462,591 $ 267,044 61 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2019 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office. Accomplishments for 2018 • Implemented audit recommendations. • Completed the 2017 CAFR by May 30, 2018, and received a "clean audit opinion". • Maintained consistent levels of service in payroll, accounts payable, budget development, periodic financial report preparation, and information technology services. • Continued with the ongoing process of refining the replacement program for IT resources. Goals for 2019 • Maintain a consistent level of service in payroll, accounts payable, budget development, periodic and annual financial report preparation and information technology services. • Work with Finance staff to cross -train position responsibilities and knowledge base where possible. The Finance department will implement further cross training procedures among department personnel to provide adequate coverage if or when unforeseeable circumstances arise. • Provide adequate training opportunities to allow staff members to remain current with changes in pronouncements by the Governmental Accounting Standards Board (GASB), changes in the Eden financial management system, and changes in the electronic technology that allows all City employees to be more efficient and effective. • Continue with the ongoing process of refining the replacement program for IT hardware resources including server hardware, network hardware, printers, and network -based appliances (firewalls, email backup, network switches, intrusion prevention hardware, etc.), desktop computers, and the phone system. This will continue to be the foundation for future budget developments and in large part dictate operational workload through the course of the next year. Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician IT Specialist GIS/Database Administrator Help Desk Technician Total FTEs Budget Summary 2015 Actual 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2016 Actual 1.00 1.00 3.75 2.00 2.00 1.00 1.00 11.75 2017 Actual 1.00 1.00 3.75 2.00 3.00 1.00 0.00 11.75 2018 Budget 1.00 1.00 3.75 2.00 3.00 1.00 0.00 11.75 2019 Budget 1.00 1.00 3.75 2.00 3.00 1.00 0.00 11.75 Budget Detail Wages, Payroll Taxes & Benefits $ 1,028,666 $ 1,149,070 $ 1,209,761 $ 1,308,614 $ 1,367,927 Supplies 2,826 5,147 3,507 6,450 6,450 Services&Charges 30,817 19,181 20,764 24,910 28,120 Total Finance Division $ 1,062,309 $ 1,173,398 $ 1,234,032 $ 1,339,974 $ 1,402,497 62 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2019 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2018 • Negotiate the successor bargaining agreement with the Labor Union representing City employees. • Respond to internal as well as external forces to recruit and maintain a high performing workforce. • Continue to support employee wellness through attainment of the AWC WeIlCity Award. • Support City departments in changes due to City Hall relocation. • Provide Employee Ethics training to City Staff. Goals for 2019 • Implement changes to personnel systems in response to collective bargaining. • Review employee policies for necessary changes. • Continue to review City practices for possible improvements and/or savings. • Continue to support employee wellness through attainment of the AWC WellCity Award. • Provide City-wide Harassment training to staff. Budget Summary Personnel - FTE Equivalents Human Resource Manager Human Resource Technician Total FTEs 2015 Actual 1.0 1.0 2.0 2016 Actual 1.0 1.0 2.0 2017 Actual 1.0 1.0 2.0 2018 Budget 1.0 1.0 2.0 2019 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 216,518 $ 226,290 $ 235,127 $ 254,577 $ 265,058 Supplies 434 234 1,469 580 1,130 Services & Charges 18,648 15,710 15,947 25,258 31,233 Total Human Resources Division $ 235,600 $ 242,234 $ 252,543 $ 280,415 $ 297,421 63 Fund: 001 Dept: 032 General Fund Public Works Spokane Valley 2019 Budget The Public Works Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1, 2017. Historical information will be included here for comparison purposes until the prior years' activity drops off of the below Budget Summary. Budget Summary Personnel - FTE Equivalents Public Works Director Administrative Assistant Capital Improvements Program Manager Engineer Engineering Technician I Engineering Technician 11 Maint/Const Inspector Planning Grants Engineer Senior Engineer Senior Engineer - Proj Mgmt Total FTEs 2015 Actual 1.0 2.0 0.0 1.0 2.0 1.0 0.5 0.375 1.0 2.0 10.875 2016 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.5 0.375 0.0 2.0 10.875 2017 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.5 0.375 0.0 2.0 10.875 2018 Budget 0 0 0 0 0 0 0 0 0 0 0 2019 Budget 0 0 0 0 0 0 0 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 684,666 $ 660,386 $ 658,439 $ 0 $ 0 Supplies 11,149 9,209 12,469 0 0 Services & Charges 42,913 102,733 88,179 0 0 Total Public Works $ 738,728 $ 772,328 $ 759,087 $ 0 $ 0 64 Fund: 001 Dept: 033 General Fund City Hall Operations and Maintenance Spokane Valley 2019 Budget The Community and Public Works Division provides management and oversight of the City Hall Operations and Maintenance Department. This department is responsible for the overall operations and maintenance of the new City Hall facility, the construction of which broke ground in June of 2016 and was completed in the Fall of 2017. The building is located on a 3.38 acre site at the southeast corner of Sprague Avenue and Dartmouth Road. The City Hall Operations and Maintenance Department will be responsible for, among other things, the grounds maintenance, janitorial services, and maintenance of the HVAC and other building systems. This department will also be responsible for the operations and maintenance of other City facilities, such as the Valley Precinct and the Street Maintenance Shop, as time allows. Budget Summary Personnel - FTE Equivalents Maintenance Worker - Facilities Total FTEs 2015 Actual 0.0 0.0 2016 Actual 0.0 0.0 2017 Actual 1.0 1.0 2018 Budget 1.0 1.0 2019 Budget 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 100,943 $ 89,488 Supplies 0 0 3,289 30,000 30,500 Services & Charges 0 0 55,159 175,328 170,555 Nonrecurring expenditures 0 0 36,509 0 0 Total Administrative Division $ 0 $ 0 $ 94,957 $ 306,271 $ 290,543 65 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2019 Budget The Community and Public Works Department is a new department as a result of the City's reorganization effective April 1, 2017. This Department is a consolidation of the previous Public Works and Community and Economic Development Departments. It is comprised of three divisions: the Engineering Division, the Economic Development Division, and the Building and Planning Division. 041 -Engineering Division The Engineering Division combines Development Engineering from the previous Community & Economic Development Department with the engineering service provided by the previous Public Works Department. The Engineering Division includes the following functions: Capital Improvement Program (CIP) plans, designs, and constructs new facilities and maintains, preserves, and reconstructs existing facilities owned by the City of Spokane Valley. Development Engineering (DE) ensures that land actions and commercial building permits comply with the adopted codes for private infrastructure development through plan review and construction inspection. Traffic Management and Operations provides traffic engineering for safe and efficient multi -faceted transportation systems throughout the City (included in the Street Fund #101). Utilities oversees the City's surface and Stormwater Utility, manages the City's contracts for solid waste collection and disposal, and coordinates other utility issues on behalf of the City as assigned (included in the Stormwater Management Fund #402). Street Maintenance provides responsive maintenance and repairs for 461 center line miles of City streets. The City of Spokane Valley operates ten City -owned snow plows which are responsible for the clearing of the priority 1 and 2 roads along with selected hillsides (included in the Street Fund #101). Accomplishments for 2018 • Implemented approved capital projects. • Administered and manage state and federal funds received for capital projects. • Assisted with the preparation of grant applications for capital projects. • Continued work on the planning and alternatives evaluations for the Pines Road Grade Separation Project. • Received full funding for the Barker Road Grade Separation Project. • Selected preferred alternative and began design for the Barker Road Grade Separation Project. • Continued work on permit process and customer service improvement. • Continued to coordinate regional transportation issues with SRTC, adjoining municipalities, and WSDOT. • Implemented enhanced workflow procedures for following state and federal funding guidelines. Goals for 2019 • Implement approved capital projects. • Continue preliminary engineering, environmental review, and right-of-way acquisition for the Barker Road Grade Separation Project. • Continue work on acquiring funds and completing design for the Pines Road Grade Separation Project. • Administer and manage state and federal funds received for capital projects. • Assist in the preparation of grant applications for capital projects. • Continue to coordinate regional transportation issues with SRTC, WSDOT, and other agencies. • Maintain engineering and/or plan review times of less than two weeks. (continued on next page) 66 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2019 Budget (continued from prior page) Personnel - FTE Equivalents City Engineer Engineering Manager Administrative Assistant Assistant Engineer Engineer Engineering Tech I Engineering Tech 11 Planning Grants Engineer Main/Construction Inspector Senior Dev Engineer Senior Engineer-Proj Mgmt. Water Resource Sr. Engineer Total FTEs Budget Summary 2015 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2016 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Budget 1.0 1.0 2.0 0.0 1.0 1.0 0.5 0.0 2.0 1.0 1.5 1.0 12.0 2019 Budget 1.0 1.0 2.0 0.45 0.5 1.5 0.75 0.375 2.0 1.0 1.7 1.0 13.275 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 1,480,905 $ 1,602,572 Supplies 0 0 0 27,750 27,100 Services & Charges 0 0 0 120,638 186,469 Total Engineering Division $ 0 $ 0 $ 0 $ 1,629,293 $ 1,816,141 * 50% of these positions are budgeted to the Engineering Division in the General Fund with the balance budgeted as a part of Capital Projects Funds. Planning Grants Engineer is budgeted 37.5% here in the General Fund, 37.5% in the Street Fund #101, and 25% in the Stormwater Fund #402 67 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2019 Budget 042 - Economic Development Division The Economic Development Division oversees the Comprehensive Plan, the Six -Year Transportation Improvement Plan (TIP), Community Development Block Grants and Public Relations. The Division works to build relationships with businesses, the community, and economic development partners to pursue economic development strategies ensuring long-term fiscal strength of the City. Accomplishments for 2018 • Implemented the retail recruitment strategy. • Developed a comprehensive prioritized Pavement Management Program. • Pursued infrastructure improvements to foster economic development. • Built and implemented strategies to promote business growth. • Continued to implement the strategic marketing plan. • Strengthened relationships with our economic development partners. • Found grants to support economic development initiatives. • Identified additional CDBG program opportunities. • Developed tools and programs to support small business retention and expansion. • Participated in regional economic, transportation, and planning committees. • Developed a long range capital improvement program that integrates transportation, water, stormwater, and other facility plans. • Found opportunities to implement the tourism strategy. • Partnered with and promoted events such as Valleyfest, the Bike Swap, Crave NW, and Cycle Celebration. • Found partnership opportunities with schools and workforce development agencies. • Continued to use strategic initiatives to recruit, expand, and retain businesses. Goals for 2019 • Implement the retail recruitment strategy. • Continue to evaluate and implement strategies in the Comprehensive Plan. • Pursue infrastructure improvements to foster economic development. • Develop and implement strategies to promote business growth, attraction, and retention. • Implement marketing strategies to attract and retain businesses and increase tourism. • Collaborate with economic development partners and related service providers. • Seek grants to support economic development initiatives. • Use CDBG funds to support economic vitality in low and moderate income areas. • Continue existing efforts and implement new methods and technologies to expand communications. • Participate in regional economic, transportation, and planning committees. • Develop and coordinate the transportation improvement program. • Assist in the evaluation of transportation and traffic impacts relating to development. • Seek opportunities to implement the tourism strategy. • Partner and promote events such as Valleyfest, Oktoberfest, Crave NW, and Cycle Celebration. • Seek partnership opportunities with schools and workforce development agencies. • Evaluate multimodal planning efforts focusing on pedestrian, bicycle and transit facilities. Budget Summary Personnel - FTE Equivalents Economic Development Manager Economic Development Specialist Planning Grants Engineer Public Information Officer Senior Transportation Planner Office Assistant I Total FTEs 2015 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2016 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Budget 1.0 2.0 0.375 1.0 1.0 1.0 6.375 2018 Budget 1.0 2.0 0.0 1.0 1.0 1.0 6.0 Intern 0.0 0.0 0.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 679,852 $ 658,977 Supplies 0 0 0 2,500 3,000 Services & Charges 0 0 0 288,518 356,795 Nonrecurring - Retail Recruiter 0 0 0 50,000 25,000 Total Engineering Division $ 0 $ 0 $ 0 $ 1,020,870 $ 1,043,772 68 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2019 Budget 043 - Building and Planning Division The Building and Planning Division is responsible for implementing and enforcing the State Building Code as required by state law. The purpose of the International Codes, as adopted by the State of Washington and City of Spokane Valley, is to promote the health, safety, and welfare of the occupants or users of the building and structures and the general public by requiring minimum performance standard for structural strength, exit systems, stability sanitation, light, ventilation, energy conservation, and fire safety to ensure the City's comply with various codes. The Planning program's current primary responsibilities include processing revisions to the City's Municipal Code, reviewing land use applications to ensure compliance with adopted development regulations, with the State Environmental Policy Act (SEPA)(RCW 43.21C), and with the state subdivision law (RWC 58.17). Accomplishments for 2018 • Worked on permit processes and customer service improvement plan to enhance customer experience at the Permit Center. • Coordinate on central reporting function in SMARTGov System. • Expanded on-line permit system. • Incorporate data from SVFD records to facilitate re -use of existing vacant buildings and tenant spaces. • Increased efforts to establish and maintain relationships with regional jurisdictions and outside review agencies. • Provided cross training of staff to facilitate coverage during times of lean staffing. • Coordinated with regional partners on the Hazard Mitigation Plan. • Assisted in the finalization of Legislative Municipal Code updates. • Processed 2018 Comprehensive Plan amendments. Goals for 2019 • Implement electronic submittals and plan review. • Continue to expand online permitting • Begin process for scanning commercial address files • Implement Code Enforcement educational awareness program to inform the public. • Continue to provide cross training of staff to facilitate coverage during times of lean staffing. • Maintain relationships with regional jurisdictions and outside review agencies. • Process 2019 Comprehensive Plan amendments. Budget Summary Personnel - FTE Equivalents Administrative Assistant Assistant Building Official Building Inspector II Building Official Code Enforcement Officer Development Service Coordinator Engineering Tech Office Assistant I Office Assistant II Permit Facilitator Permit Specialist/Facilitator Planner Plans Examiner Senior Planner Senior Plans Examiner Total FTEs 2015 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2016 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Budget 1.0 1.0 3.0 1.0 1.0 1.0 1.0 2.0 0.0 2.0 0.0 3.0 1.0 1.0 1.0 19.0 2019 Budget 1.0 1.0 3.0 1.0 1.0 1.0 1.0 3.0 1.0 1.0 1.0 3.0 1.0 1.0 0.0 20.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 0 $ 1,820,359 $ 1,893,743 Supplies 0 0 0 44,200 44,200 Services & Charges 0 0 0 325,228 285,755 Intergovernmental Payments 0 0 0 20,000 25,000 Total Building Division $ 0 $ 0 $ 0 $ 2,209,787 $ 2,248,698 69 Fund: 001 Dept: 058 General Fund Community & Economic Development Spokane Valley 2019 Budget The Community and Economic Development Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1, 2017. Historical information will be included here for comparison purposes until the prior years' activity drops off of the below Budget Summary. 050 - Administration Division Budget Summary Personnel - FTE Equivalents Community Development Director Administrative Assistant Total FTEs 2015 Actual 1.0 1.0 2.0 2016 Actual 1.0 1.0 2.0 2017 Actual 1.0 1.0 2.0 2018 Budget 0 0 0 2019 Budget 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 237,232 $ 247,129 $ 77,974 $ 0 $ 0 Supplies 2,553 3,207 2,463 0 0 Services & Charges 10,785 11,381 9,484 0 0 Nonrecurring expenditures 206,704 335,204 0 0 0 Total Administrative Division $ 457,274 $ 596,921 $ 89,921 $ 0 $ 0 Personnel - FTE Equivalents Engineer Senior Planner - CD E.D. Project Specialist Total FTEs 051 - Economic Development Division Budget Summary 2015 Actual 0.5 1.0 1.0 2.5 2016 Actual 0.65 1.0 1.0 2.65 2017 Actual 0.65 1.0 1.0 2.65 2018 Budget 0 0 0 0 2019 Budget 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 234,966 $ 291,881 $ 439,185 $ 0 $ 0 Supplies 6 965 1,517 0 0 Services & Charges 3,930 191,615 231,253 0 0 Nonrecurring expenditures 0 0 144,200 0 0 Total Economic Development Division $ 238,902 $ 484,461 $ 816,155 $ 0 $ 0 70 Fund: 001 Dept: 058 General Fund Community & Economic Development Spokane Valley 2019 Budget Personnel - FTE Equivalents Development Services Manager Engineer Assistant Engineer Senior Planner Planner Maint/Construction Inspector Code Enforcement Officer ROW Inspector Office Assistant I Senior Engineer Engineering Technician Total FTEs 055/056 - Development Services Division Budget Summary 2015 Actual 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.0 2016 Actual 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.0 2017 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.0 1.0 1.0 0.0 0.0 10.0 2018 Budget 0 0 0 0 0 0 0 0 0 0 0 0 2019 Budget 0 0 0 0 0 0 0 0 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 1,115,465 $ 1,158,836 $ 843,860 $ 0 $ 0 Supplies 10,058 10,657 10,374 0 0 Services&Charges 246,964 251,364 227,112 0 0 Intergovernmental Payments 0 21,662 39,546 0 0 Total Development Services Division $ 1,372,487 $ 1,442,519 $ 1,120,892 $ 0 $ 0 Personnel - FTE Equivalents Building Official Building Inspector II Planner Development Service Coordinator Engineering Tech Office Assistant I Permit Facilitator Plans Examiner Senior Plans Examiner Code Enforcement Officer Assistant Planner Total FTEs 057 - Building Division Budget Summary 2015 Actual 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 14.0 2016 Actual 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 14.0 2017 Actual 1.0 3.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 1.0 0.0 14.0 2018 Budget 0 0 0 0 0 0 0 0 0 0 0 0 2019 Budget 0 0 0 0 0 0 0 0 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 1,823,159 $ 1,900,828 $ 1,096,598 $ 0 $ 0 Supplies 13,479 25,894 10,413 0 0 Services & Charges 253,964 287,341 75,917 0 0 Total Building Division $ 2,090,602 $ 2,214,063 $ 1,182,928 $ 0 $ 0 71 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. 000 - Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2018 • Completed the design phase of the Appleway Trail University to Pines Park Amenities. • Completed construction the Sullivan to Corbin section of the Appleway Trail. • Completed the design and construction of new donated sculpture from Valley Arts Council. • Pursued land acquisitions for priority facilities such as disc golf, skateboard park, etc. • Installed new park signs at Sullivan, Park Road, Castle and Balfour Parks. • Completed the updating of park regulations/rules. Goals for 2019 • Construct new restroom at Browns Park. • Complete the Appleway Trail University to Pines Amenities project. • Add a swing set to Edgecliff Park. • Repair/replace poured in place surfacing at Discovery Playground. • Complete one land acquisition. • Begin the design of the Evergreen to Sullivan section of the Appleway Trail. • Continue to implement the Browns Park Master Plan. Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs Budget Summary 2015 Actual 1.0 1.0 2.0 2016 Actual 1.0 1.0 2.0 2017 Actual 1.0 1.0 2.0 2018 Budget 1.0 1.0 2.0 2019 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 230,394 $ 232,889 $ 242,763 $ 254,133 $ 267,703 Supplies 2,688 3,258 2,468 7,600 4,750 Services & Charges 28,433 22,803 42,953 39,578 63,505 Nonrecurring expenditures 78,659 83,951 364,346 0 0 Total Parks Administration Division $ 340,174 $ 342,901 $ 652,530 $ 301,311 $ 335,958 72 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Total Maintenance Division Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 3,444 $ 13,809 $ 1,625 $ 7,500 $ 4,000 830,640 876,115 845,108 856,475 889,500 $ 834,084 $ 889,924 $ 846,733 $ 863,975 $ 893,500 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2018 • Researched new recreation programs that serve the needs of the Community. • Continued to provide quality recreation programs for the Spokane Valley Community. • Partnered with Library District to offer weekly library resources as the Summer Park Program. • Offered affordable community events for families, teens, and the Community. Goals for 2019 • Provide a new summer camp for teens entering 6th -9th grades. • Provide a new walking program for community members. • Continue to provide quality recreation programs for the Spokane Valley Community. • Offer affordable community events for families, teens, and the Community. Budget Summary 2015 Actual Personnel - FTE Equivalents Recreation Coordinator 1.0 Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Recreation Division 2016 Actual 1.0 2017 Actual 1.0 2018 Budget 1.0 2019 Budget 1.0 $ 164,092 $ 157,707 $ 95,062 $ 189,274 $ 160,667 7,791 5,773 3,976 7,750 8,650 62,052 72,052 54,312 63,778 84,305 $ 233,935 $ 235,532 $ 153,350 $ 260,802 $ 253,622 73 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget 302 -Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2018 • Maintained full summer swimming program. • Improved the summer pool schedule for better public understanding. • Maintained Paws in the Pool Program. • Expanded the water exercise program. • Replaced circulating pump at Park Road Pool. • Worked with Make A Splash to offer weekly free swim sessions at all pools. Goals for 2019 • Maintain full summer swimming program. • Maintain Paws in the Pool Program. • Continue to partner with Make A Splash to offer free swim sessions at all pools. Budget Summary Budget Detail Supplies Services & Charges Total Aquatics Division 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 351 $ 1,517 $ 42 $ 3,300 $ 2,000 487,564 460,474 474,626 512,600 489,153 $ 487,915 $ 461,991 $ 474,668 $ 515,900 $ 491,153 74 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2018 • Obtained and categorized a referral guide for front desk volunteers of services and agencies. • Continued to work with the Board on providing board training classes. • Worked closely with the Parks & Recreation Director on programs being offered to seniors. • Conducted Resource and Referral Fair with 56 vendors and over 250 participants. Goals for 2019 • Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls. • Continue to work with the Board on providing board training classes. • Work closely with the Parks & Recreation Director on programs being offered to seniors. • Develop transition plan for retiring Senior Center Specialist. Budget Summary Personnel - FTE Equivalents Senior Center Specialist Total FTEs 2015 Actual 1.0 1.0 2016 Actual 1.0 1.0 2017 Actual 1.0 1.0 2018 Budget 1.0 1.0 2019 Budget 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 82,625 $ 85,521 $ 88,210 $ 91,729 $ 94,715 Supplies 454 1,170 592 1,600 1,600 Services & Charges 2,298 1,645 1,473 4,900 4,900 Total Senior Center Division $ 85,377 $ 88,336 $ 90,275 $ 98,229 $ 101,215 75 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2019 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern Washington and Northern Idaho. Accomplishments for 2018 • Replaced flooring in the Great Room and Small Dining Room at CenterPlace. • Completed Phase 1 of improvement for an outdoor event venue space on west lawn. • Completed the addition of new video monitors in the Great Room. • Hosted Crave NW, Summer Nights and Oktoberfest events on new outdoor space. Goals for 2019 • Add a Farmer's Market event to CenterPlace • Seek funding opportunities to finish construction of the CenterPlace West Lawn Master Plan. • Update Business and Marketing plan for CenterPlace. • Develop a checklist of permits required for community events held on outdoor space to assist groups. • Develop plan to attract more community events to outdoor venue space. Budget Summary Personnel - FTE Equivalents Customer Relations/Facilities Coordinator Administrative Assistant Office Assistant I Maintenance Worker Total FTEs 2015 Actual 1.0 1.0 1.0 2.0 5.0 2016 Actual 1.0 1.0 1.0 2.0 5.0 2017 Actual 1.0 1.0 1.0 2.0 5.0 2018 Budget 1.0 1.0 1.0 2.0 5.0 2019 Budget 1.0 1.0 1.0 2.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 442,655 $ 467,950 $ 491,576 $ 503,499 $ 534,355 Supplies 53,919 59,418 81,169 73,524 70,774 Services & Charges 306,138 309,359 297,318 333,673 344,285 Nonrecurring Expenditures 0 21,420 1,000 53,000 0 Total CenterPlace Division $ 802,712 $ 858,147 $ 871,063 $ 963,696 $ 949,414 76 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2019 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall rent/bond payments; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Budget Summary Supplies Employee Recognition -Operating Supplies Office & Operating Supplies Small Tools & Minor Equipment Computer Hardware - Non Capital Computer Software - Non Capital Office & Operating Supplies 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 1,490 $ 599 $ 1,674 $ 1,500 $ 1,700 187 41 552 0 0 7,443 5,825 3,030 6,900 6,900 38,277 54,773 46,050 66,050 42,250 5,093 20,859 11,249 20,300 25,800 16,753 9,196 8,876 9,700 9,700 69,243 91,293 71,431 104,450 86,350 Other Services & Charges Professional Services - Misc Studies 22,907 99,509 81,667 200,000 245,000 Accounting & Auditing 77,474 82,775 83,684 90,000 95,000 Uncollectible Accounts Expense 2,095 0 0 0 0 Employee Recognition & Safety Program 299 917 0 1,500 1,000 Postage 10,428 82 0 2,500 2,500 Telephone Service 8,168 7,077 11,205 9,000 12,300 Cell Phones 949 1,680 1,649 1,700 5,700 Internet Service 11,458 8,114 7,696 8,500 9,000 Taxes and Assessments 0 0 912 0 1,000 City Wide Records Management 5,870 0 0 10,000 10,000 Sewer 0 0 523 0 500 City Hall Rent 426,964 437,864 0 0 0 Facility Repairs & Maintenance 8,897 1,595 4,003 5,000 0 Equip Repair & Maint-Hardware Support 40,450 34,611 35,959 46,400 36,800 IT Support 20,855 12,659 18,716 28,300 29,200 Software Licenses & Maintenance 65,353 82,967 88,525 88,000 91,900 Merchant Charges (Bankcard Fees) 231 287 186 500 500 Network Infrastructure Access 0 17,662 4,732 5,000 6,000 Equipment Rental 1,921 4,261 4,264 4,260 4,300 Interfund Vehicle Lease 0 500 1,000 500 500 Printing & Binding 536 589 0 600 600 Miscellaneous Services 5,256 5,378 4,919 5,400 5,400 General Operating Leases: Computer 45,347 46,480 57,556 60,000 65,000 Economic Development -Site Selector 8,542 9,041 9,373 10,000 10,000 Outside Agencies- Social Svc & Econ. Dev. 0 0 91,924 150,000 182,000 Professional Services - Economic Dev. 70,330 60,216 0 0 0 Contracted economic dev. 16,560 43,000 0 0 0 City Economic Development 153,350 0 0 0 0 Professional Services - Social Services 90,974 43,496 55,911 0 0 Alcohol Treatment: Liquor Excise Tax 5,012 8,710 9,077 0 9,000 Alcohol Treatment: Liquor Profits 16,131 16,081 15,900 25,000 16,000 $ 1,116,357 $ 1,025,551 $ 589,383 $ 752,160 $ 839,200 (continued to next page) 77 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2019 Budget (continued from previous page) Intergovernmental Services Election Costs Voter Registration Taxes and assessments Spokane County Air Pollution Authority Capital Outlays Computer Hardware - Capital Debt Service: Principal Interest and Other Debt Service Costs Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 16,347 $ 0 $ 69,973 $ 90,000 $ 90,000 97,091 85,893 86,932 100,000 100,000 5,617 892 0 7,500 12,100 115,915 116,432 130,928 135,000 137,300 234,970 203,217 287,834 332,500 339,400 0 23,802 7,387 70,000 65,000 0 23,802 7,387 70,000 65,000 425 624 600 600 600 Interfund Payments for Service Transfer out - #204 (City Hall bond payment) 0 198,734 397,350 399,350 401,250 Transfer out - #309 (park capital prof) 115,575 260,122 160,000 160,000 160,000 Transfer out - #309 (Appleway Trail Amenities) 0 0 0 29,725 0 Transfer out - #310 (bond pmt > $434.6 lease) 67,600 72,500 0 0 0 Transfer out - #310 (city hall o&m costs) 271,700 271,700 0 0 0 Transfer out - #311 (pvmnt preservation) 920,000 943,800 953,200 962,700 972,300 Transfer out - #501 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600 Transfer out - #502 (risk management) 325,000 325,000 350,000 370,000 390,000 1,699,875 2,071,856 1,897,150 1,958,375 1,960,150 Miscellaneous SCRAPS pass through 1,099 1,209 1,145 1,300 1,300 Leasehold Excise Tax Pass -Through 0 628 778 600 800 1,099 1,837 1,923 1,900 2,100 Subtotal Recurring Expenditures $ 3,121,969 $ 3,418,180 $ 2,855,707 $ 3,219,985 $ 3,292,800 Nonrecurring/Nonrecurring Capital City Hall lease payment (2017 final year) 0 0 438,565 0 0 IT capital replacement 21,145 0 26,386 0 0 Computer Hardware - Capital 65,610 76,119 111,451 110,000 102,000 Computer Software - Capital 18,931 10,870 0 5,000 5,000 City Hall Remodel 12,842 0 0 0 0 City Hall Generator 0 0 0 200,000 0 Transfer out - #122 (Replenish Winter Weather Resen 0 15,043 258,000 490,000 0 Transfer out - #309 (Park Capital) 0 0 0 400,000 1,160,000 Transfer out - #312 (capital reserve fund) 1,783,512 1,828,723 3,003,929 3,795,429 0 Transfer out - #314 (RR Grade Separation) 0 0 1,200,000 0 0 1,902,040 1,930,755 5,038,331 5,000,429 1,267,000 Total Governmental Division $ 5,024,009 $ 5,348,935 $ 7,894,039 $ 8,220,414 $ 4,559,800 78 Fund: 101 Street Fund Spokane Valley 2019 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and non -motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient interconnect to the regional transportation system. Maintenance work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control, and many other street maintenance and repair activities. Accomplishments for 2018 • Continued to develop and update the pavement management plan. • Renewed contracts with private contractors for street maintenance services. • Continued the evaluation of the traffic management system to keep in-house or integrate into SRTMC. • Developed a preliminary maintenance program for traffic signal components to address aging infrastructure. • Continued evaluations of traffic signal timings for improved traffic through the Argonne, Pines, and Sullivan Corridors. • Continued on-going roadway maintenance and repairs utilizing in-house and contracted services. Goals for 2019 • Finalize and begin the implementation of the Pavement Management Program. • Continue on-going roadway and bridge maintenance and repairs. • Finalize the 6 -year Bridge Maintenance Program and begin its implementation. • Implement identified signal timing plans for the Argonne, Pines, and Sullivan Corridors. • Work to evaluate and implement an asset management system for all transportation facilities. Budget Summary Personnel - FTE Equivalents Senior Engineer - Traffic Public Works Superintendent Maintenance/Construction Inspector Construction inspector Traffic Engineer Assistant Engineer Engineering Tech II Planning Grants Engineer Total FTEs Interns & Temp/Seasonal 2015 Actual 1.0 1.0 2.4 0.0 0.0 1.0 0.0 0.375 5.725 2016 Actual 1.0 1.0 2.35 0.00 0.00 1.0 0.0 0.375 5.725 2017 Actual 2018 Budget 1.0 1.0 1.0 1.0 2.35 2.35 0.00 0.00 0.00 0.00 1.0 1.0 0.0 0.0 0.375 0.375 2019 Budget 1.0 1.0 2.35 * 1.50 1.00 0.25 0.25 0.375 5.725 5.725 7.725 2.0 2.0 2.0 2.0 2.0 (continued to next page) * For 0.5 FTE of the 2 FTEs, only 50% is budgeted to the Street Fund with the balance budgeted as part of the capital project funds 79 Fund: 101 Street Fund Spokane Valley 2019 Budget (continued from previous page) Revenues Utility Tax Motor Vehicle Fuel Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Grant Proceeds Miscellaneous Non recurring insurance proceeds Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 2,257,184 $ 2,069,309 $ 1,982,391 $ 1,900,000 $ 1,700,000 1,935,629 2,005,870 2,032,175 2,052,400 2,092,300 O 95,509 98,994 133,800 132,200 O 56,035 136,112 70,000 70,000 3,212 5,886 7,843 6,000 6,000 O 12,066 1,341 0 0 25,167 226 49,411 10,000 10,000 O 59,426 85,074 0 0 Total revenues 4,221,192 4,304,327 4,393,341 4,172,200 4,010,500 Nonrecurring Revenues Transfers in -#312 0 0 0 0 907,544 Total Nonrecurring Revenues 0 0 0 0 907,544 Expenditures Wages, Payroll Taxes & Benefits 738,144 728,627 811,264 771,019 1,044,547 Supplies 116,659 87,533 98,747 112,500 113,300 Services & Charges 2,041,767 2,122,931 2,125,091 2,141,751 2,308,818 Snow Operation 465,231 409,635 637,358 504,800 497,200 Intergovernmental Payments 707,315 836,101 748,291 851,000 855,000 Transfers out - #001 39,700 39,700 39,700 39,700 0 Transfers out - #311 (pvmnt pres) 206,618 67,342 67,342 67,342 0 Interfund Vehicle Lease -#501 (non -plow) 12,077 31,000 23,250 21,250 21,250 Interfund Vehicle Lease -#501 (plow replace) 0 40,000 77,929 77,929 77,929 Capital construction and equipment 155,849 0 0 0 0 Nonrecurring Expenditures Battery backups for intersections 0 0 15,579 15,000 0 Traffic Signal Cabinet Replacement 0 59,695 0 0 0 Maintenance facility storage unit 0 4,871 0 0 0 Transportation Mgmt Center 0 1,465 0 0 0 Total Nonrecurring expenditures 4,483,360 4,428,900 4,644,551 4,602,291 4,918,044 Revenues over (under) expenditures (262,168) (124,573) (251,210) (430,091) 0 Beginning fund balance 1,705,245 1,443,077 1,318,504 1,067,294 Ending fund balance $ 1,443,077 $ 1,318,504 $ 1,067,294 $ 637,203 $ 637,203 637,203 80 Fund: 103 Paths & Trails Fund Spokane Valley 2019 Budget The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2019 the Municipal Research and Services Center estimates the distribution back to cities will be $21.72 per person. Based upon a City of Spokane Valley population of 95,810 (per the Washington State Office of Financial Management on April 1, 2018) we anticipate the City will collect $2,101,100 in 2019. RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon the 2019 revenue estimate this computes to $8,800. The balance or $2,092,300 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance is available. The City transferred $50,000 in 2014 and $9,300 in 2016 and is budgeted to transfer $50,000 in 2018 to the Parks Capital Projects Fund #309 to be applied towards the Appleway Trail projects. Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 8,226 $ 8,460 $ 8,571 $ 8,700 $ 8,800 0 170 369 0 400 8,226 8,630 8,940 8,700 9,200 0 0 0 0 0 0 9,300 0 50,000 0 0 9,300 0 50,000 0 Revenues over (under) expenditures 8,226 (670) 8,940 (41,300) 9,200 Beginning fund balance 29,828 38,054 37,384 46,324 5,024 Ending fund balance $ 38,054 $ 37,384 $ 46,324 $ 5,024 $ 14,224 81 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2019 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 182,236 $ 387,333 $ 400,509 $ 377,000 $ 390,000 111 1,552 6,854 1,500 7,000 O 0 250,000 250,000 0 182,347 388,885 657,363 628,500 397,000 Expenditures Capital Outlay 0 0 0 0 0 Total expenditures 0 0 0 0 0 Revenues over (under) expenditures Beginning fund balance Ending fund balance 182,347 388,885 657,363 628,500 397,000 O 182,347 571,232 1,228,595 1,857,095 $ 182,347 $ 571,232 $ 1,228,595 $ 1,857,095 $ 2,254,095 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2019 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Tourism Promotion Transfers out- #001 Transfers out- #104 Transfers out- #109 Total expenditures Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 581,237 $ 596,373 $ 615,981 $ 580,000 $ 600,000 484 1,275 3,549 1,000 2,000 581,721 597,648 619,529 581,000 602,000 484,968 498,172 351,674 322,000 625,000 30,000 30,000 15,778 30,000 30,000 O 0 250,000 250,000 0 68,000 58,387 0 0 0 582,968 586,559 617,452 602,000 655,000 Revenues over (under) expenditures (1,247) 11,089 2,077 (21,000) (53,000) Beginning fund balance 209,948 208,701 219,790 221,867 200,867 Ending fund balance $ 208,701 $ 219,790 $ 221,867 $ 200,867 $ 147,867 82 Fund: 106 Solid Waste Fund Spokane Valley 2019 Budget In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. In June 2017, the City entered a contract with Waste Management for the collection of garbage, recyclables, and compostables for the period of April 1, 2018 through March 31, 2028 with the option of two additional two-year extensions. Terms of the contract require Waste Management to pay the City a one-time fee of $47,500 upon contract execution to reimburse the City for the costs of procuring the contract. Waste Management is also required to pay the City an monthly administrative fee of 12.5% of gross receipts, which is estimated to be approximately $1,600,000 in 2019. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5 -year period, which equates to a payment of annually of $40,422 in the years 2015 through 2019. Revenues Administrative fees Solid Waste Road Wear Fee Investment interest Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 125,000 $ 125,000 $ 172,550 $ 225,000 $ 225,000 0 17,677 59,389 1,000,000 1,500,000 0 184 1,334 0 1,300 125,000 142,861 233,273 1,225,000 1,726,300 Expenditures Education & Contract Administration 49,040 66,188 81,288 184,575 185,878 Transfers out - #001 40,425 40,425 40,425 40,425 40,422 Transfers out - #311 0 0 0 1,000,000 1,500,000 Total expenditures 89,465 106,613 121,713 1,225,000 1,726,300 Revenues over (under) expenditures 35,535 36,248 111,560 0 0 Beginning fund balance 7,339 42,874 79,122 190,682 190,682 Ending fund balance $ 42,874 $ 79,122 $ 190,682 $ 190,682 $ 190,682 83 Fund: 107 PEG Fund Spokane Valley 2019 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Transfer in from fund #001 Total revenues Expenditures PEG Reimbursement - CMTV New City Hall Council Chambers Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget $ 81,806 $ 79,427 $ 76,471 $ 79,000 O 784 1,676 0 267,333 0 0 0 349,139 80,211 78,147 79,000 2019 Budget $ 76,000 0 0 76,000 O 117,000 0 40,200 40,100 O 5,435 208,714 0 0 47,957 18,617 54,937 31,000 31,000 47,957 141,052 263,651 71,200 71,100 301,182 (60,841) (185,504) 7,800 4,900 O 301,182 240,341 54,837 62,637 $ 301,182 $ 240,341 $ 54,837 $ 62,637 $ 67,537 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley 2019 Budget The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Budget Summary 2015 Actual $ 2016 Actual 0 $ 0 0 2017 Actual 0 $ 0 0 2018 Budget 0 $ 0 0 2019 Budget 0 $ 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 300,000 300,000 300,000 300,000 300,000 Ending fund balance $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 84 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2019 Budget The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current $5.5 million balance or $3.3 million. During 2018, this reserve balance was capped at approximately $5.5 million and any additional interest earned was accumulated in the General Fund. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2019 Budget Message located near the front of this budget document. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget $ 8,590 $ 21,636 $ 16,575 $ O 0 0 8,590 21,636 16,575 2019 Budget 0 $ 0 0 O 0 0 0 O 0 0 0 8,590 21,636 16,575 0 0 0 0 0 0 0 5,453,199 5,461,789 5,483,425 5,500,000 5,500,000 $ 5,461,789 $ 5,483,425 $ 5,500,000 $ 5,500,000 $ 5,500,000 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2019 Budget The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2018 and 2019 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfers in - #001 FEMA Grant Proceeds Total revenues Expenditures Street Maintenance Expenditures Total expenditures Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 833 $ 1,961 $ 3,712 $ 3,500 $ 5.000 O 15,043 258,000 490,000 0 O 38,804 3,170 0 0 833 55,808 264,882 493,500 5,000 60,381 257,445 60,381 257,445 500,000 500,000 500,000 500,000 500,000 500,000 Revenues over (under) expenditures (59,548) (201,637) (235,118) (6,500) (495,000) Beginning fund balance 504,020 444,472 242,835 7,717 501,217 Ending fund balance $ 444,472 $ 242,835 $ 7,717 $ 1,217 $ 6,217 85 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2019 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2019, the outstanding balance on this portion of the bond issue will be $4,645,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301 and #302). At January 1, 2019, the outstanding balance on this portion of the bond issue will be $730,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2019, the outstanding balance on the bond issue will be $6,895,000. Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 373,800 $ 380,300 $ 379,750 $ 414,050 $ 432,150 0 198,734 397,350 399,350 401,250 82,150 83,400 79,426 82,000 82,475 82,150 83,400 79,425 82,000 82,475 538,100 745,834 935,951 977,400 998,350 Expenditures Debt Service Payment - CenterPlace 374,083 380,300 379,750 414,050 432,150 Debt Service Payment - Roads 164,017 166,800 162,900 164,000 164,950 Debt Service Payments - City Hall 0 198,734 397,350 399,350 401,250 Total expenditures 538,100 745,834 940,000 977,400 998,350 Revenues over (under) expenditures 0 0 (4,049) 0 0 Beginning fund balance 4,049 4,049 4,049 0 0 Ending fund balance $ 4,049 $ 4,049 $ 0 0 0 86 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2019 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 1 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Transfers out - #314 (Barker Grade Separation) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2015 Actual $ 1,065,789 1,654 1,067,443 82,150 567,113 251,049 0 2016 Actual $ 1,176,911 7,609 1,184, 520 83,400 579,636 365,286 3,893 2017 Actual $ 1,503,787 21,598 1,525,385 79,426 294,558 660,479 111,941 900,312 1,032,215 1,146,404 167,131 1,426,957 $ 1,594,088 152,305 378,981 1,594,088 1,746,393 $ 1,746,393 $ 2,125,374 2018 Budget $ 1,500,000 7,500 1,507,500 82,000 1,048,852 685,329 38,000 2019 Budget $ 1,000,000 22,000 1,022,000 82,475 504,172 734,300 50,000 1,854,181 1,370, 947 (346,681) 2,125,374 (348,947) 1,778,693 $ 1,778,693 $ 1,429,746 87 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2019 Budget This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 2 - Taxes Investment Interest Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 1,065,789 $ 1,176,911 $ 1,503,787 $ 1,500,000 $ 1,000,000 1,661 8,189 25,594 8,000 25,000 1,067,450 1,185,100 1,529,381 1,508,000 1,025,000 Expenditures Transfers out - #204 82,150 83,400 79,425 82,000 82,475 Transfers out - #303 331,099 164,151 81,613 1,099,434 167,434 Transfers out - #311 (pavement preservation) 251,049 365,286 660,479 685,329 734,300 664,298 612,837 821,517 1,866,763 984,209 Revenues over (under) expenditures 403,152 572,263 707,864 (358,763) 40,791 Beginning fund balance 1,325,145 1,728,297 2,300,560 3,008,424 2,649,661 Ending fund balance $ 1,728,297 $ 2,300,560 $ 3,008,424 $ 2,649,661 $ 2,690,452 88 Fund: 303 Street Capital Projects Fund Spokane Valley 2019 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302, and sometimes Stormwater Management Fund #402. Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget Revenues Grant Proceeds $ 8,223,959 $ 4,951,033 $ 3,561,989 $ 7,981,145 $ 4,408,681 Developer Contribution 363,894 151,600 62,244 33,032 35,700 Miscellaneous 87 29 0 0 0 Transfers in - #101 123,955 0 0 0 0 Transfersin-#301 567,113 579,636 294,701 1,048,852 504,172 Transfers in - #302 331,099 164,151 81,613 1,099,434 167,434 Transfers in - #312 Sullivan Rd W Bridge 42,730 2,022,865 455,465 0 0 Transfers in - #312 Euclid Ave - Flora to Barker 0 26,326 1,464,381 415,839 5,000 Transfers in - #312 8th & Carnahan Improvement 0 11,687 218,299 425,000 45,000 Transfers in - #312 Indiana bus stops & crosswal 0 0 0 0 0 Transfers in - #312 Barker Corridor 0 0 0 148,488 267,000 Total revenues 9,652,837 7,907,327 6,138,693 11,151,790 5,432,987 Expenditures 060 Argonne Rd Corridor Upgrade SRTC 06-31 1,248,474 4,355 0 0 0 123 Mission Ave -Flora to Barker 37,956 72,909 250,119 3,762,128 5,000 141 Sullivan & Euclid PCC 9,848 62,939 1,512,193 25,000 0 142 Broadway @ Argonne/Mullan 17,771 29,030 3,702 2,341,799 12,500 149 In -House Design - Sidewalk Infill 8,177 105 0 0 0 155 Sullivan Rd W Bridge Replacement 6,482,244 5,538,823 722,384 0 0 156 Mansfield Ave. Connection 712,689 738 0 0 0 159 University Rd / 1-90 Overpass Study 2,842 0 0 0 0 166 Pines Rd (SR27) & Grace Ave. Intersect study 47,322 115,820 60,574 495,000 5,000 167 City wide safety improvements 315,032 89,158 3,055 0 0 177 Sullivan Road Corridor Traffic Study 19,332 0 0 0 0 191 Vista Rd BNSF Xing Safety 190 0 0 0 0 196 8th Avenue - McKinnon to Fancher 396 0 0 0 0 201 ITS Infill Project Phase 1 37,884 47,756 7,006 437,000 5,000 205 Sprague/Barker Intersection Improvement 13,132 0 0 35,700 35,700 206 Sprague/Long Sidewalk Project 304,933 235 0 0 0 207 Indiana & Evergreen Transit Access Improv. 3,345 102,684 0 0 0 211 Sullivan Trent to Wellesley 100,649 0 (17,811) 0 0 220 Houk-Sinto-Maxwell St Preservation 15,555 0 0 0 0 221 McDonald Rd Diet (16th to Mission) 7,229 436,143 675 1,000 0 222 Citywide Reflective Signal Backplates 0 0 38,355 42,645 0 223 Pines Rd Underpass @ BNSF & Trent 2,000 0 0 0 0 (continued to next page) 89 Fund: 303 Street Capital Projects Fund Spokane Valley 2019 Budget (continued from previous page) 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2018 Budget Expenditures, continued 224 MuIlan Rd Street Preservation Project $ 133,069 $ 0 $ 0 $ 0 $ 0 229 32nd Ave Preservation Project 0 434,801 0 0 0 233 Broadway Ave Street Pres -Sullivan to Moore 0 56,085 0 0 0 234 Seth Woodard Sidewalk Improvements 6,204 393,046 0 0 0 238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 0 410,454 (21) 0 0 239 Bowdish Sidewalk - 8th to 12th 0 63,282 389,898 5,000 0 247 8th & Camahan Intersection Improvements 0 11,687 218,299 425,000 45,000 249 Sullivan/Wellesley Intersection 0 400 15,112 268,000 1,167,287 250 9th Ave. Sidewalk 0 10,523 181,053 2,000 0 251 Euclid Ave. - Flora to Barker 0 26,326 2,601,774 419,359 5,000 258 32nd Ave Sidewalk - SR27 to Evergreen 0 0 32,157 407,870 5,000 259 N. Sullivan Corridor ITS Projects (PE start 201 0 0 96,567 85,000 730,000 263 Citywide Signal Backplates 0 0 143 124,719 0 264 8th Ave Sidewalk 0 0 11,606 458,958 0 265 Wellesley Sidewalk Project 0 0 20,727 38,000 382,000 267 Mission Ave Sidewalk 0 0 0 60,250 420,000 273 Barker/I-90 Interchange 0 0 0 500,000 500,000 275 Barker Rd Widening - River to Euclid 0 0 0 88,000 132,000 276 Barker Rd Widening - Euclid to Garland 0 0 0 54,000 81,000 277 Barker Rd Widening - Garland to Trent 0 0 0 36,000 54,000 278 Wilbur Rd Sidewalk - Boone to Broadway 0 0 0 20,000 354,500 279 Knox Ave Sidewalk - Hutchinson to Sargent 0 0 0 20,000 294,000 281 Highland Estates Connector 0 0 0 0 200,000 Argonne Rd. Preservation 123,955 0 0 0 0 Contingency 0 0 0 999,362 1,000,000 Total expenditures 9,650,228 7,907,299 6,147,567 11,151,790 5,432,987 Revenues over (under) expenditures 2,608 28 (8,874) 0 0 Beginning fund balance 72,929 75,538 75,566 66,692 66,692 Ending fund balance $ 75,538 $ 75,566 $ 66,692 $ 66,692 $ 66,692 90 Fund: 309 Park Capital Projects Fund Spokane Valley 2019 Budget The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing typically consists of an annual transfer from the General Fund #001; however, in some years the City will utilize money set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project. Revenues Grant Proceeds FEMA Grant Proceeds - Windstorm Transfers in - #001 (General Fund) Transfers in - #103 (Paths & Trails) Transfers in - #105 Transfers in - #312 (Capital Reserve) Investment Interest Insurance Proceeds Total revenues Expenditures 176 Appleway Trail (Univ. to Pines) 203 5 sand volleyball courts at Browns Park 208 Old Mission Trailhead 217 Edgecliff picnic shelter 225 Pocket dog park - phase 1 227 Appleway Trail (Pines to Evergreen) 231 Old Mission Trailhead Landscaping 232 Shade Structure: Discovery Park 237 Appleway Trail (Sullivan to Corbin) 241 Pocket dog park - phase 2 242 Browns Park Splashpad 243 Browns Park championship volleyball 244 Park signs (3) 245 Terrace View playground equip (Windstorm) 261 Edgecliff Park Splashpad 268 Appleway Trail (Evergreen to Sullivan) 270 CenterPlace outdoor venue - Phase 1 271 Browns Park lighting and pathway 274 Park signs (Sullivan, Park Rd, Balfour) 280 Appleway Trail Amenities (Univ- Pines) 282 Browns Park volleyball courts Browns Park restroom Browns Park improvements Swing sets Resurface Discovery Park Electrical Upgrade Mirabeau Point Park Heart of the Valley Sculpture Placement Budget Summary 2015 Actual 2016 Actual $ 1,560 $ 150,230 O 21,875 115,575 260,122 O 9,300 68,000 58,388 524,812 37,132 813 722 O 7,857 2017 Actual $ 1,657,548 0 160,000 0 0 277,437 215 0 710,760 545,626 2,095,200 524,569 241,480 68 104,257 108,436 1,803 47,066 36,340 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total expenditures 1,064,019 Revenues over (under) expenditures Beginning fund balance 451,720 Ending fund balance $ 98,461 (353,259) 25,325 0 0 0 0 137,063 0 0 41,123 81,064 121,959 58,388 7,898 59,553 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,816,928 0 0 129,986 0 11,222 0 0 0 122,577 0 0 0 0 0 0 0 0 0 0 0 0 2018 Budget $ 1,693,200 0 589,725 50,000 0 324,100 0 0 2019 Budget $ 572,308 0 1,320,000 0 0 14,788 0 0 2,657,025 1,907,096 0 0 0 0 0 0 0 0 2,086,300 0 0 0 0 0 0 164,000 200,000 23,200 24,000 29,725 176,800 0 0 0 0 7,700 28,000 0 0 0 0 0 0 0 0 5,000 0 0 0 0 0 0 72,500 0 0 0 509,595 0 160,000 1,000,000 25,000 40,000 0 0 532,373 2,080,712 2,739,725 1,812,095 13,253 14,488 (82,700) 95,001 98,461 111,714 126,202 43,502 $ 111,714 $ 126,202 $ 43,502 $ 138,503 91 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2019 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond by October 2017, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual construction of a new City Hall facility. These transfers ended after 2016: • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%. • The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General Fund. These amounts were transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the prior City Hall location in years in which the City had both a lease payment and a bond payment for the new City Hall building. Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget Revenues Investment Interest $ 2,113 $ 5,144 $ 9,029 $ 5,900 $ 9,000 Transfers in - #001: -Future C.H. bond pmt> $434.6k lease pmt 67,600 0 0 0 0 -Future C.H. o&m costs 271,700 344,200 0 0 0 Transfers in -#312 58,324 0 0 0 0 Total revenues 399,737 349,344 9,029 5,900 9,000 Expenditures Transfers out - #001: 0 198,734 498,500 0 0 Professional services 0 0 0 0 0 Capital Outlay - City Hall 1,136,738 0 0 0 0 Total expenditures 1,136,738 198,734 498,500 0 0 Revenues over (under) expenditures (737,001) 150,610 (489,471) 5,900 9,000 Beginning fund balance 1,919,550 1,182,549 1,333,159 843,688 849,588 Ending fund balance $ 1,182,549 $ 1,333,159 $ 843,688 $ 849,588 $ 858,588 92 Fund: 311 Pavement Preservation Fund Spokane Valley 2019 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. Since inception, the pavement preservation program has been funded through a series of transfers from other City funds as well as grant proceeds. Below is a table summarizing the funding sources for Fund #311, including actuals for 2011 through 2017 and budgeted amounts for 2018 and 2019: Actual 2011 2012 2013 2014 2015 2016 2017 001 101 General Street O&M Fund 106 123 Street Civic Fac. Wear Fee Replace. 301/302 REET 1&2 310 Civic Fac. Capital Grants 584,681 2,045,203 855,857 888,823 920,000 943,800 953,200 0 0 282,000 282,000 206,618 67,342 67,342 O 0 O 0 O 616,284 O 616,284 O 616,284 O 559,808 O 0 0 0 300,000 368,944 502,098 730,572 1,320,958 500,000 0 0 0 0 0 0 0 0 35,945 2,042,665 835,224 1,654,698 89,208 Total 1,084,681 2,045,203 2,090,086 4,198, 716 3,080,224 3,956,220 2,430,708 Budaet 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,572,500 4,973,200 2019 972,300 0 1,500,000 0 1,468, 600 0 1,820,000 5,760,900 9,126,564 972,644 2,500,000 2,408,660 6,061,830 500,000 8,050,240 29,619,938 Beginning in 2013, the City committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures, which has continued from that year through the 2019 budget development. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for re -appropriation in subsequent years. The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808 as a consequence of following this funding strategy. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City will have to rely more heavily on the REET funds going forward. We have determined that the 2019 funding level of $2,440,900 is sustainable through 2023 assuming a General Fund contribution of $972,300 and a collective contribution of $1,468,600 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Revenues Transfers in - #001 Transfers in - #101 Transfers in - #106 Transfers in - #123 Transfers in - #301 Transfers in - #302 Investment Interest Grant Proceeds Miscellaneous Total revenues Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2015 Actual $ 920,000 206,618 0 616,284 251,049 251,049 3,389 835,224 0 3,083,613 2016 Actual 2017 Actual $ 943,800 $ 953,200 67,342 67,342 0 0 559,804 0 365,286 660,479 365,286 660,479 7,519 20,535 1,654,698 89,209 0 0 3,963,735 2,451,244 2018 Budget $ 962,700 67,342 1,000,000 0 685,329 685,329 0 1,572,500 0 2019 Budget $ 972,300 0 1,500,000 0 734,300 734,300 0 1,820,000 0 4,973,200 5,760,900 2,358,976 3,615,389 2,042,305 4,410,540 7,238,200 41,432 0 0 50,000 50,000 2,400,408 3,615,389 2,042,305 4,460,540 7,288,200 683,205 348,346 408,939 512,660 (1,527,300) 1,922,013 2,605,218 2,953,564 3,362,503 3,875,163 $ 2,605,218 $ 2,953,564 $ 3,362,503 $ 3,875,163 $ 2,347,863 93 Fund: 312 Capital Reserve Fund Spokane Valley 2019 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 which was followed by additional transfers from the General Fund from 2014 through 2018 in the amount of $10,059,671. Projects approved by City Council from this fund include in part: • $1,583,361 for the City's share of the $15.5 million Sullivan Road West Bridge Replacement • $2,410,573 for construction of various sections of the Appleway Trail. • $5,199,664 for construction of a new City Hall building. • $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer. • $500,000 towards a Pines Road / BNSF Grade Separation project right-of-way acquisition. Commitments to future projects include: • $1,421,321 towards a Barker Road / BNSF Grade Separation project. • $1,485,417 towards a Pines Road / BNSF Grade Separation project. • $1,485,417 towards Barker Road corridor improvements. • $1,485,417 towards Balfour Park development. • $460,715 towards improvements at the Spokane County Library's proposed Balfour site. Future projects are yet to be determined. Revenues Transfers in - #001 Transfers in - #313 Investment Interest Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 1,783,512 $ 1,828,723 $ 3,003,929 $ 3,795,429 $ 0 0 0 0 74,960 0 0 16,027 52,170 16,000 50,000 Total revenues 1,783,512 1,844,750 3,056,099 3,886,389 50,000 Expenditures City Hall Sculpture Siting 0 0 41,376 5,383 0 Transfers out - #101 0 0 0 0 907,544 Transfers out - #303 - Sullivan Rd W Bridge 42,730 2,060,878 455,465 0 0 Transfers out - #303 - Euclid Ave - Flora to Barker 0 0 1,464,381 415,839 5,000 Transfers out - #303 - 8th & Carnahan Intersection 0 0 218,300 425,000 45,000 Transfers out - #303 - Barker Road Corridor 0 0 0 148,488 267,000 Transfers out - #309 - Appleway Trail - Univ to Pi 524,812 0 0 0 0 Transfers out - #309 - Appleway Trail -Pines-Eve 0 37,132 277,437 0 0 Transfers out - #309 - Appleway Trail -Corbin 0 0 0 301,900 5,000 Transfers out - #309 - Appleway Trail -Evergreen-: 0 0 0 22,200 9,788 Transfers out - #310 - City Hall 58,324 0 0 0 0 Transfers out - #313 - City Hall 5,162,764 0 0 0 0 Transfers out - #314 - Pines Grade Separation 0 12,975 482,216 4,809 0 Total expenditures 5,788,630 2,110,985 2,939,175 1,323,619 1,239,332 Revenuesover(under)expenditures (4,005,118) (266,235) 116,924 2,562,770 (1,189,332) Beginning fund balance 8,581,715 4,576,597 4,310,362 4,427,286 6,990,056 Ending fund balance $ 4,576,597 $ 4,310,362 $ 4,427,286 $ 6,990,056 $ 5,800,724 94 Fund: 313 City Hall Construction Fund Spokane Valley 2019 Budget This fund was created to account for the architectural and construction costs for a City Hall building. The building was completed in Fall of 2017. Funding for the construction came from a combination of an interfund transfer from the Capital Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of $7.9 million. Land for the building site was acquired in 2015 through a purchase in the Civic Facilities Fund #310. Revenues Transfers in - #312 2016 LTGO Bond Proceeds Investment Interest Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget $ 5,162,764 $ 0 $ 0 $ 0 7,946,088 0 0 26,536 18,894 Total revenues 5,162,764 7,972,624 18,894 0 0 0 2019 Budget $ 0 0 0 0 0 Expenditures Capital Outlay - City Hall 373,718 6,517,094 6,065,879 0 0 Transfers out - #312 0 0 0 74,960 0 2016 LTGO Bond Issue Costs 0 96,515 0 0 0 Total expenditures 373,718 6,613,609 6,065,879 74,960 0 Revenues over (under) expenditures 4,789,046 1,359,015 (6,046,985) (74,960) 0 Beginning fund balance 0 4,789,046 6,148,061 101,076 26,116 Ending fund balance $ 4,789,046 $ 6,148,061 $ 101,076 $ 26,116 $ 26,116 95 Fund: 314 Railroad Grade Separation Projects Fund Spokane Valley 2019 Budget This fund was created to account for the design and construction costs of various railroad grade separation projects that are included in the Bridging the Valley concept. Due to the anticipated size, scope, and duration of these projects, managing them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the other projects in the Street Capital Projects Fund #303 as well as keeping these projects from skewing the average volume of activity in Fund #303. Revenues for this fund consist of grant proceeds and transfers in from other City funds, such as the General Fund #001, the REET 1 Capital Project Fund #301 and the Capital Reserve Fund #312. Expenditures in the years of 2018 and 2019 are related to design costs for the Pines Road Underpass project and the Barker Road Overpass project. Revenues Grant Proceeds Investment Interest Transfers in - #001 Transfers in - #301 Transfers in - #312 Total revenues Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget 0 $ 0 $ 87,611 $ 770,000 $ 3,750,000 0 0 4,072 0 0 0 0 1,200,000 0 50,000 0 3,893 111,941 38,000 0 0 12,975 482,216 4,809 0 0 16,868 1,885,840 812,809 3,800,000 Expenditures Barker BNSF Grade Separation 0 3,893 199,552 900,000 3,800,000 Pines Rd Underpass 0 12,975 617,484 80,000 900,000 Total expenditures 0 16,868 817,036 980,000 4,700,000 Revenues over (under) expenditures 0 0 1,068,804 (167,191) (900,000) Beginning fund balance 0 0 0 1,068,803 901,612 Ending fund balance $ 0 $ 0 $ 1,068,804 $ 901,612 $ 1,612 96 Fund: 402 Stormwater Management Fund Spokane Valley 2019 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the cleaning, maintenance, and improvement of the City's storm drainage system. The revenue for this fund originates from a stormwater fee collected by Spokane County on behalf of the City. The annual fee is $21 for each single family unit, and for other property types a fee of $21 per each 3,160 square feet of parcel impervious surfacing is collected. Accomplishments for 2018 • Lead and participated with eastern Washington jurisdictions to meet requirements to perform effectiveness studies. • Managed State grants for storm drain cleaning and effectiveness studies. • Participated in City -led capital improvement projects with stormwater improvements. • Coordinated the update of the stormwater capital improvements program with the Economic Development Division. • Started the multi-year work on Glenrose and Central Basins Floodplain Delineation Project (FEMA Mapping). • Continued design work to disconnect piping to creeks, streams, and drainages. • Continued decreasing backlog of stormwater small -works and maintenance projects. • Started field-testing GIS -driven maintenance management program for the stormwater inspection program. Goals for 2019 • Begin the evaluation efforts for the Glenrose and Central Floodplain mapping for FEMA. • Work to evaluate and implement an asset management system for all stormwater facilities. • Continue collaboration efforts with local, State, and Federal stormwater regulatory bodies. • Continue the inventorying and mapping of all City stormwater facilities. • Continue on-going stormwater maintenance and repairs utilizing in-house and contracted services. • Coordinate stormwater system improvements, integrating with other capital projects for efficiency. Budget Summary Personnel - FTE Equivalents Engineer Engineering Technician II Assistant Engineer Maintenance/Construction Inspector Planning Grants Engineer 2015 Actual 1.0 1.0 1.0 1.2 0.25 4.40 2016 Actual 1.0 1.0 1.0 1.15 0.25 4.40 2017 Actual 1.0 1.0 1.0 1.15 0.25 4.40 2018 Budget 1.0 1.0 1.0 1.15 0.25 4.40 2019 Budget 1.0 1.0 0.5 1.15 0.25 3.90 Interns 2.0 2.0 3.0 2.0 2.0 (continued to next page) 97 Fund: 402 Stormwater Management Fund Spokane Valley 2019 Budget (continued from previous page) Budget Summary Recurring Activity 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget Revenues StormwaterManagementfees $ 1,861,368 $ 1,898,210 $ 1,895,033 $ 1,870,000 $ 1,890,000 Investment Interest 2,455 7,690 20,564 7,500 20,000 Miscellaneous & Grants Proceeds 543,332 61,403 25,000 0 0 2,407,155 1,967,303 1,940,597 1,877,500 1,910,000 Expenditures Wages, Payroll Taxes & Benefits 396,799 465,790 465,102 557,157 494,273 Supplies 30,222 12,286 11,064 14,800 10,700 Services & Charges 1,080,038 1,106,429 997,893 1,141,210 1,182,109 Intergovernmental Services 30,176 31,764 32,661 35,000 37,500 Transfers out - #001 13,400 13,400 13,400 13,400 0 Interfund Vehicle Lease - #501 0 0 12,750 12,750 12,750 1,550,635 1,629,669 1,532,870 1,774,317 1,737,332 Recurring revenues over (under) Recurring Expenditures 856,520 337,634 407,727 103,183 172,668 Nonrecurring Activity Revenues Grant Proceeds 0 0 338,384 65,000 106,000 FEMA Grant Proceeds - Windstorm 0 0 6,823 0 0 0 0 345,207 65,000 106,000 Expenditures Capital - Various Projects 700,521 94,451 331,953 450,000 450,000 Effectiveness study 192,638 110,055 196,480 15,000 10,000 Watershed studies 0 0 0 60,000 100,000 893,159 204,506 528,433 525,000 560,000 Nonrecurring revenues over (under) Nonrecurring Expenditures (893,159) (204,506) (183,226) (460,000) (454,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (36,639) 133,128 224,501 (356,817) (281,332) Beginning working capital 1,933,564 1,639,975 1,761,416 1,973,424 1,616,607 Ending working capital $ 1,896,925 $ 1,773,103 $ 1,985,917 $ 1,616,607 $ 1,335,275 98 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2019 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoring of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Prairie Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Revenues Spokane County Grant Proceeds Investment Interest Total Revenues Expenditures Capital - Various projects Transfers out - #402 Total Expenditures Revenues over (under) expenditures Beginning working capital Ending working capital Budget Summary 2015 Actual $ 533,593 1,036,603 0 1,570,196 2016 Actual $ 391,180 0 0 2017 Actual $ 521,070 0 0 391,180 521,070 2018 Budget $ 460,000 445,955 0 2019 Budget $ 460,000 317,200 10,000 905,955 787,200 530,309 362,115 58,722 648,780 832,600 120,000 0 0 0 0 650,309 362,115 58,722 648,780 832,600 919,887 29,065 462,348 257,175 (45,400) 1,773 921,660 950,725 1,413,073 1,670,248 $ 921,660 $ 950,725 $ 1,413,073 $ 1,670,248 $ 1,624,848 99 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2019 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. Beginning in 2017 a CenterPlace Kitchen Reserve was established through a transfer in from the General Fund in the amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated replacement cost of the significant kitchen appliances and equipment at CenterPlace. Snow Plow Replacement Program The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000 -gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. The 2016 Budget included the purchase of a tandem axle plow truck with a sander for approximately $225,000. Future replacements will be single axle plows with an estimated cost of $200,000 per plow. Snow Plow Fleet Truck # Model Year YR Acquired Age at Retirement Replacement Yr Notes 206 1996 2009 26 2022 Existing Fleet (9) Snow Plows 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 205 1996 2009 38 2034 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2019 2019 33 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck 204 becomes a backup / 206 is retired 215 2025 2025 33 2058 Truck 203 becomes a backup / 207 is retired 216 2028 2028 33 2061 Truck 205 becomes a backup / 204 is retired 217 2031 2031 33 2064 Truck 208 becomes a backup / 203 is retired 218 2034 2034 33 2067 Truck 209 becomes a backup / 205 is retired 219 2037 2037 33 2070 Truck 211 becomes a backup / 208 is retired 220 2040 2040 33 2073 Truck 210 becomes a backup / 209 is retired 221 2043 2043 33 2076 Truck 212 becomes a backup / 211 is retired (continued to next page) 100 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2019 Budget (continued from previous page) Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget Revenues Vehicle rentals - #001 $ 19,300 $ 24,000 $ 32,500 $ 30,000 $ 30,000 Vehicle rentals -#101 12,077 31,000 23,250 21,250 21,250 Vehicle rentals -#101 (plow replace.) 0 40,000 77,929 77,929 77,929 Vehicle rentals -#402 4,167 11,000 12,750 12,750 12,750 Transfers in - #001 (CenterPlace kitchen reserve) 0 0 36,600 36,600 36,600 Investment Interest 1,449 4,394 9,651 4,000 9,500 Total Revenues 36,993 110,394 192,680 182,529 188,029 Expenditures Vehicle maintenance equipment 0 0 46,039 20,000 20,000 Snow plow replacement 0 134,761 110,309 0 0 Vehicle Replacement 23,790 87,679 0 0 0 Transfer out - #001 (networking equipment) 0 0 77,000 0 0 Total Expenditures 23,790 222,440 233,348 20,000 20,000 Revenues over (under) expenditures 13,203 (112,046) (40,668) 162,529 168,029 Beginning working capital 1,235,794 1,248,997 1,136,951 1,096,283 1,258,812 Ending working capital $ 1,248,997 $ 1,136,951 $ 1,096,283 $ 1,258,812 $ 1,426,841 Fund: 502 Risk Management Fund Spokane Valley 2019 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (WCIA). Revenues Transfers in - #001 Investment Interest Total Revenues Expenditures Auto & Property insurance Unemployment Claims Miscellaneous Total Expenditures Budget Summary 2015 Actual 2016 Actual 2017 Actual 2018 Budget 2019 Budget $ 325,000 $ 325,000 $ 350,000 $ 370,000 $ 390,000 8 422 1,107 0 0 325,008 325,422 351,107 370,000 390,000 284,112 277,298 311,467 370,000 390,000 14,722 8,820 29,066 0 0 0 0 0 0 0 298,834 286,118 340,533 370,000 390,000 Revenues over (under) expenditures 26,174 39,304 10,574 0 0 Beginning working capital 168,209 194,383 233,687 244,261 244,261 Ending working capital $ 194,383 $ 233,687 $ 244,261 $ 244,261 $ 244,261 101 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2019 Total Capital Expenditures and Related Financing 20,603,882 2,239,300 1,500,000 31,000 1,288,472 901,734 65,000 1,477,300 331,788 900,000 400,000 515,400 10,918,188 35,700 1 Contingency amount is to cover unforeseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 102 SOURCE OF FUNDS #001 #106 #107 #301 #302 #309 #311 #312 #314 #402 #403 2019 REET 1 REET 2 Park Aquifer Expenditure Solid Capital Capital Capital Pavement Capital Grade Stormwater Protection Developer Capital Outlay Description Budget General Waste PEG Projects Projects Projects Preservation Reserve Separation Management Area Grants Contributions #001 General Fund 107,000 107,000 - IT capital replacements Subtotal 107,000 107,000 1 01 01 01 01 01 01 01 01 01 01 01 0 #107 PEG Fund , - PEG Capital outlay 31,000 31,000 Subtotal 31,000 01 01 31,0001 01 01 01 01 01 0I 01 01 0I 0 #303 Street Capital Projects Fund s 123 Mission Ave - Flora to barker 5,000 5,000 142 Broadway @ Argonne/Mullan PCC intersection 12,500 2,500 10,000 166 Pines Rd (SR27) & Grace Ave. Intersection Safety 5,000 5,000 201 ITS Infill Project Phase 1 5,000 5,000 205 Sprague/Barker Intersection Improvements 35,700 35,700 247 8th & Carnahan Intersection Improvements 45,000 45,000 249 Sullivan/Wellesley Intersection 1,167,287 157,552 1,009,735 251 Euclid Ave. - Flora to Barker 5,000 5,000 258 32nd Ave Sidewalk - SR27 to Evergreen 5,000 5,000 259 N. Sullivan Corridor ITS Project (PE start 2017) 730,000 98,550 631,450 265 Wellesley Sidewalk Project 382,000 51,570 330,430 267 Mission Ave Sidewalk 420,000 84,000 336,000 273 Barker/I-90 Interchange 500,000 500,000 275 Barker Rd Widening - River to Euclid 132,000 132,000 276 Barker Rd Widening - Euclid to Garland 81,000 81,000 277 Barker Rd Widening - Garland to Trent 54,000 54,000 278 Wilbur Rd Sidewalk - Boone to Broadway 354,500 31,265 323,235 279 Knox Ave Sidewalk - Hutchinson to Sargent 294,000 26,169 267,831 281 Highland Estates Connector 200,000 200,000 Contingency 1 1,000,000 100,000 100,000 800,000 Subtotal 5,432,987 0 1 0 1 0 1 504,172 1 167,4341 01 0 1 317,0000 0 1 0 1 4,408,681 35,700 #309 Parks Capital Projects Fund 5,000 5,000 237 Appleway Trail - Sullivan to Corbin 268 Appleway Trail - Evergreen to Sullivan 72,500 9,788 62,712 280 Appleway Trail Amenities - University to Pines 509,595 509,595 xxx Browns Park Restroom 160,000 160,000 xxx Browns Park Improvements 1,000,000 1,000,000 xxx Swing sets 25,000 25,000 xxx Resurface Discovery Park 40,000 40,000 Subtotal 1,812,095 1,160,0001 01 01 01 01 65,0001 0I 14,788 01 01 01 572,3071 0 #311 Pavement Preservation Fund 7,238,200 972,300 1,500,000 734,300 734,300 1,477,300 1,820,000 - Pavement preservation Subtotal 7,238,200 972,3001 1,500,0001 01 734,3001 734,300 I 01 1,477,300 I 01 01 01 01 1,820,0001 0 #314 Grade Separation Fund 3,800,000 50,000 3,750,000 143 Barker BNSF Grade Separation 223 Pines Rd Underpass @ BNSF & Trent 900,000 900,000 4,700,000 0 1 0 1 0 1 50,0001 0 1 0 i 0 1 0 1 900,0001 0 1 0 1 3,750,0001 0 #402 Stormwater Management Fund 450,000 400,000 50,000 - Capital - various projects Subtotal 450,000 01 01 01 01 01 01 01 01 01 400,0001 0I 50,0001 0 #403 Aquifer Protection Area Fund 832,600 515,400 317,200 - Capital - various projects Subtotal 832,600 00 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 515,400 1 317,200 I 0 Total Capital Expenditures and Related Financing 20,603,882 2,239,300 1,500,000 31,000 1,288,472 901,734 65,000 1,477,300 331,788 900,000 400,000 515,400 10,918,188 35,700 1 Contingency amount is to cover unforeseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. - Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 102 #001 - General Fund City Manager / City Clerk City Attorney Public Safety Deputy City Manager Finance Human Resources Public Works City Hall Operations & Maintenance CPW - Engineering CPW - Economic Development CPW - Building and Planning CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Center Parks & Rec - CenterPlace CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees Adopted 2009 1 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 Proposed 2019 (1) 5 5 5 5 5 5 5 5 5 3 3 3 3 3 3 3 3 3 O 0 0 0 0 0 0 0 0 8 8 7 7 6 6 6 6 6 10 12 11 11 10.75 11.75 11.75 11.75 11.75 2 2 2 2 2 2 2 2 2 7.5 7.5 7.5 7.5 7 7.375 7.375 7.375 6.375 O 0 0 0 0 0 0 0 1 O 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 3 3 3 3 2 2 2 2 1 O 0 0 0 0 0 2.5 2.65 4 O 0 0 0 0 0 11 11 10 8 8 6 6 8 7 0 0 0 9 9 8.5 8.5 8 8 0 0 0 14.75 14.75 12.75 12.75 11.5 12.5 14 14 15 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 7 7 5 5 5 5 5 5 5 Difference from 2018 to 2019 + (-) (2) 7 6.5 (0.500) (3) 3.5 3.5 0.000 O 0.12 0.120 (4) 3 1 (2.000) (5) 11.75 11.75 0.000 2 2 0.000 O 0 0.000 1 0.88 (0.120) (4) 12.5 13.275 0.775 (6)(7) 6.375 6 (0.375) (6) 18 20 2.000 (5) O 0 0.000 O 0 0.000 O 0 0.000 O 0 0.000 O 0 0.000 O 0 0.000 2 2 0.000 1 1 0.000 1 1 0.000 5 5 0.000 Total General Fund 81.25 83.25 74.75 74.75 72.25 73.625 73.625 73.775 74.125 74.125 74.025 -0.100 #101 - Street Fund 5 5 5 4.5 5 5.375 5.725 5.725 5.725 5.725 7.725 2.000 (7) #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 5 8.1 3.100 (7) #402 - Stormwater Fund 4 4 4 4.5 4.5 4.75 4.4 4.4 4.4 4.4 3.9 (0.500) (7) Total FTEs 93.75 95.75 87.25 87.25 85.25 87.25 87.25 87.4 87.75 89.25 93.75 4.500 (1) FTEs for 2017 reflect the reorganization that was effective in April 2017. The original 2017 Budget had FTEs of 88.4. (2) FTEs for 2018 reflect the budget amendment approved on May 29, 2018. (3) Vacant Administrative Assistant position reduced to 50%. (4) The Maintenance Worker position was split part time with the Precinct and City Hall. (5) Two Office Assistant positions were moved from DCM to Building. (6) For the General Fund portion of the Planning Grants Engineer position (0.375 FTE), position was moved from Economic Development to Engineering. (7) Supplemental budget request for 5 FTEs, including one Senior Engineer, one Assistant Engineer, and three Construction Inspectors. 103 2018 Work Force Comparison The 30 Washington Communities with a Population of 30,000 to 100,000 CITY POPULATION FULL-TIME PART-TIME Auburn 78,960 436 1 Bothell 44,370 322 6 Bremerton 40,630 307 13 Burien 50,680 73 5 Des Moines 30,860 125 7 Edmonds 41,260 215 5 Federal Way 96,350 315 8 Issaquah 36,030 237 11 Kennewick 80,280 360 7 Kirkland 86,080 718 16 Lacey 48,700 262 1 Lake Stevens 31,740 90 3 Lakewood 59,280 202 5 Longview 37,510 309 5 Lynnwood* 36,950 342 8 Marysville 65,900 269 8 Mount Vernon 34,360 210 50 Olympia 52,160 591 16 Pasco 71,680 356 0 Pullman 33,280 203 34 Puyallup 40,500 260 9 Redmond 62,110 624 18 Richland 54,150 475 23 Sammamish* 62,240 106 7 Shoreline 55,060 165 11 Spokane Valley 95,810 89 2 University Place 32,610 50 7 Walla Walla 33,840 272 12 Wenatchee 34,070 160 5 Yakima 93,900 757 20 AVE RAGE 297 11 Source: Association of Washington Cities Survey: 2018 Participant Data - Cities and Towns *2018 data not reported. Numbers from 2017. 104 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Effective January 1, 2019 Position Title Grade 2019 Range City Manager Unclassified Deputy City Manager 21-22 9,066.16 - 15,576.80 City Attorney 21 9,066.16 - 14,019.24 Finance Director 21 9,066.16 - 14,019.24 Parks and Recreation Director 20 8,159.44 - 12,618.24 City Engineer 19 7,343.36 - 11,356.54 Deputy City Attorney 19 7,343.36 - 11,356.54 Human Resources Manager 19 7,343.36 - 11,356.54 Planning Manager 18 6,609.87 - 10,220.38 Building Official 18 6,609.87 - 10,220.38 Engineering Manager 18 6,609.87 - 10,220.38 Economic Development Manager 18 6,609.87 - 10,220.38 Senior Engineer 17 5,948.55 - 9,197.96 Accounting Manager 17 5,948.55 - 9,197.96 Assistant Building Official 17 5,948.55 - 9,197.96 Public Works Superintendent 17 5,948.55 - 9,197.96 Attorney 16 5,353.16 - 8,277.64 City Clerk 16 5,353.16 - 8,277.64 Engineer 16 5,353.16 - 8,277.64 Senior Administrative Analyst 16 5,353.16 - 8,277.64 Senior Planner 16 5,353.16 - 8,277.64 Development Services Coordinator 16 5,353.16 - 8,277.64 GIS/Database Administrator 16 5,353.16 - 8,277.64 Accountant/Budget Analyst 16 5,353.16 - 8,277.64 Associate Planner 15 4,818.50 - 7,450.38 Assistant Engineer 15 4,818.50 - 7,450.38 IT Specialist 15 4,818.50 - 7,450.38 Engineering Technician II 15 4,818.50 - 7,450.38 Economic Development Project Specialist 15 4,818.50 - 7,450.38 Senior Plans Examiner 15 4,818.50 - 7,450.38 Public Information Officer 15 4,818.50 - 7,450.38 Human Resource Analyst 14 4,336.92 - 6,705.86 Administrative Analyst 14 4,336.92 - 6,705.86 CenterPlace Coordinator 14 4,336.92 - 6,705.86 Planner 14 4,336.92 - 6,705.86 Building Inspector II 14 4,336.92 - 6,705.86 Plans Examiner 14 4,336.92 - 6,705.86 Engineering Technician I 14 4,336.92 - 6,705.86 Senior Permit Specialist 14 4,336.92 - 6,705.86 Code Enforcement Officer 14 4,336.92 - 6,705.86 Deputy City Clerk 14 4,336.92 - 6,705.86 Maintenance/Construction Inspector 13-14 3,902.91 - 6,705.86 Recreation Coordinator 13-14 3,902.91 - 6,705.86 Customer Relations/Facilities Coordinator 13 3,902.91 - 6,035.04 Building Inspector I 13 3,902.91 - 6,035.04 Executive Assistant 13 3,902.91 - 6,035.04 Planning Technician 13 3,902.91 - 6,035.04 Senior Center Specialist 12-13 3,513.90 - 6,035.04 Human Resources Technician 12-13 3,513.90 - 6,035.04 Permit Facilitator 12 3,513.90 - 5,431.40 Help Desk Technician 12 3,513.90 - 5,431.40 Accounting Technician 12 3,513.90 - 5,431.40 Administrative Assistant 12 3,513.90 - 5,431.40 Permit Specialist 11-12 3,161.54 - 5,431.40 Maintenance Worker 11-12 3,161.54 - 5,431.40 Office Assistant II 10-11 2,845.20 - 4,888.50 Custodian 10 2,845.20 - 4,398.62 Office Assistant I 9-10 2,561.00 - 4,398.62 Note : Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 105 CITY OF SPOKANE VALLEY, WA Glossary of Budget Terms Accrual Basis — A basis of accounting in which revenues and expenditures are recorded at the time they occur as opposed to when cash is actually received or spent. Appropriation — A legal authorization granted by the City Council to make expenditures and to incur obligations for a specific purpose. Assessed Valuation — The valuation set upon real estate and certain personal property by the County Assessor as a basis for levying property taxes. Authorized Positions — Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond — A long-term promise to repay a specified amount (the face amount of the bond) on a particular date (the maturity date). The most common types of bonds are general obligation revenue bonds. Bonds are primarily used to finance capital projects. Budget — A plan of financial activity for a specified period of time (fiscal year or biennium) indicating all planned revenues and expenses for the budget period. Budget Message — The opening section of the budget that provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous years, and the views and recommendations of the Mayor. 106 Capital Improvement — Expenditures related to acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Capital Outlay — Fixed assets that have general value of $5,000 or more and have a useful economic lifetime of more than one year. Capital Project — Major construction, acquisition, or renovation activities which add value to government's physical assets or significantly increase their useful life, also called capital improvements. Capital Projects Fund — A fund created to account for all resources and expenditures used for the acquisition of fixed assets except those financed by enterprise funds. Contingency — A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services — Services rendered to a government by private firms, individuals, or other governmental agencies. Debt Service — Payment of interest and principal on borrowed money according to a predetermined payment schedule. Department — The basic unit of service responsibility, encompassing a broad mandate of related service responsibilities. Division — Can be a subunit of a department which encompasses a substantial portion of the duties assigned to a department (e.g. Building Division in the Planning and Community Development Department). Encumbrance — The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expense — Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Face Value — The amount of principal that must be paid at maturity for a bond issue. Fiscal Year — A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. Full-time Equivalent Position (FTE) — A full-time or part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time person working 20 hours per week would be equivalent of 0.5 of a full-time position. Fund — A fiscal entity with revenues and expenses that are segregated for the purpose of carrying out a specific purpose or activity. GAAP — Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. 107 GASB — The Governmental Accounting Standards Board, established in 1985, is the current standard-setting board for governmental GAAP. General Fund — The principal operating fund of the City used for general governmental operations. Taxes and fees that generally have no restriction on their use support it. General Obligation (G.O.) Bonds — This type of bond is backed by the full faith, credit and taxing power of the government issuing it. Indirect Cost — A cost necessary for the functioning of the organization as a whole, but which cannot be identified with a specific product, function or activity. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, public buildings, and parks). Interfund Transfers — The movement of monies between funds of the same governmental entity. Levy — To impose taxes for the support of the governmental activities. Long-term Debt — Debt with a maturity of more than one year after the date of issuance. Mission Statement — A broad statement of the intended accomplishment or basic purpose of a program. Modified Accrual Accounting — A basis of accounting in which expenditures are accrued but revenues are accounted for when they become measurable and available. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget — The portion of the budget that pertains to daily operations that provide basic governmental services. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as a statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Program — The smallest organization that delivers a specific set of services. A program may be an entire department; or if a department encompasses significantly diverse responsibilities or large work forces, a single department may be divided into two or more programs. Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body—an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Revenue — Sources of income financing the operations of government. 108 Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those who pay, for example, sewer service charges. Unreserved Fund Balance — The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges — The payment of a fee for direct receipt of a public service by the party who benefits from the service. Vision Statement — A short statement that conveys the big picture of the organization. It is general in scope, not restricting. It answers the question "Why?" CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 10/19/2018 45891-45921 $198,161.69 10/24/2018 45922-45944; 5389661 $244,960.34 10/25/2018 45945-45958 $21,182.99 10/30/2018 8029-8038 $1,778.45 10/31/2018 45959-46010 $316,424.34 11/01/2018 46011-46015 $6,034.49 11/07/2018 8039-8049 $2,077.25 11/07/2018 46016-46050; 92495; 5236010; 5415470; 5514519 $3,346,428.14 11/07/2018 6467; 6469; 6471; 6478-6480; 6482-6483; 6490; 46051 $331,262.12 GRANDE TOTAL: $4,468,319.81 Explanation of Fund Numbers found on Voucher Lists #001- General Fund Other Funds 001.011.000.511. City Council 101— Street Fund 001.013.000.513. City Manager 103 — Paths & Trails 001.013.015.515. Legal 105 — Hotel/Motel Tax 001.016.000. Public Safety 106 — Solid Waste 001.018.013.513. Deputy City Manager 120 - CenterPlace Operating Reserve 001.018.014.514. Finance 121— Service Level Stabilization Reserve 001.018.016.518. Human Resources 122 — Winter Weather Reserve 001.032.000. Public Works 204 — Debt Service 001.058.050.558. CED - Administration 301 — REET 1 Capital Projects 001.058.051.558. CED—Economic Development 302—REET 2 Capital Projects 001.058.055.558. CED — Development Services -Engineering 303 -- Street Capital Projects 001.058.056.558. CED — Development Services -Planning 309 — Parks Capital Grants 001.058.057.558 CED — Building 310 — Civic Bldg Capital Projects 001.076.000.576. Parks & Rec—Administration 3 I I — Pavement Preservation 001.076.300.576. Parks & Rec-Maintenance 312 — Capital Reserve 001.076.301.571. Parks & Rec-Recreation 314 — Railroad Grade Separation Projects 001.076.302.576. Parks & Rec- Aquatics 402 — Stormwater Management 001.076.304.575. Parks & Rec- Senior Center 403 — Aquifer Protection Area 001.076.305.571. Parks & Rec-CenterPlace 501— Equipment Rental & Replacement 001.090.000.511. General Gov't- Council related 502 — Risk Management 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Services 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Economic 001.090.000.560. General Gov't -Social Services 001.090.000.594. General Gov't -Capital Outlay 001.090.000.595. General Gov't -Pavement Preservation RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS; Voucher Lists vchlist 10/19/2018 2:31:22PM Voucher List Spokane Valley Page: 1 Bank code : ar bank Voucher Date Vendor Invoice 45891 10/19/2018 007007 ADVANCED TECHNOLOGY, HEATING AN BLD -2018-2962 45892 10/19/2018 004046 AMERICAN ONSITE SERVICES 45893 10/19/2018 006402 ARAMARK UNIFORM & CAREER 45894 10/19/2018 000334 ARGUS JANITORIAL LLC 45895 10/19/2018 000030 AVISTA 45896 10/19/2018 005212 BRIGHT IDEA SHOPS LLC 45897 10/19/2018 001157 COUNTRY HOMES POWER EQUIP 45898 10/19/2018 000795 EARTHWORKS RECYCLING INC. 45899 10/19/2018 003274 EXCHANGE PUBLISHING LLC 45900 10/19/2018 002308 FINKE, MELISSA A-269471 1990916434 1990926807 I NV03892 Sept 2018 Sept 2018 34327 BLD -2018-3056 359419 506980 508735 Oct 2018 45901 10/19/2018 001447 FREE PRESS PUBLISHING INC 49070 49133 Fund/Dept 001.040.043.322 001.076.300.576 001.076.305.575 001.076.305.575 001.033.000.518 001.076.300.576 101.042.000.542 309.000.274.594 001.040.043.322 001.076.305.575 001.011.000.511 001.011.000.511 001.076.301.571 001.011.000.511 001.011.000.511 Description/Account Amount PERMIT REFUND: BLD -2018-2962 Total : PORTABLE RESTROOMS AT PARK; Total SUPPLIES FOR CENTERPLACE SUPPLIES AT CENTERPLACE Total : JANITORIAL SVCS: CITY HALL, PRE Total : UTILITIES: PARKS MASTER AVISTA UTILITIES: PW MASTER AVISTA Total : COSV PARK NAME SIGNS Total : PERMIT REFUND: BLD -2018-3056 Total : RECYCLING COLLECTION AT CP Total LEGAL PUBLICATION LEGAL PUBLICATION INSTRUCTOR PAYMENT LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : Total : 123.00 123.00 169.00 169.00 558.36 558.36 1,116.72 9,115.45 9,115.45 12,198.38 26,572.21 38,770.59 13,108.00 13,108.00 62.00 62.00 20.00 20.00 33.75 25.28 59.03 101.25 101.25 145.70 29.75 175.45 Page: 1 vchlist Voucher List 10/19/2018 2:31:22PM Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 45902 10/19/2018 001635 ISS FACILITY EVENT SERVICES 45903 10/19/2018 004926 LE CATERING CO 45904 10/19/2018 001860 PLATT ELECTRIC SUPPLY 45905 10/19/2018 002592 PURE FILTRATION PRODUCTS 45906 10/19/2018 007005 SCHMEDDING, STEPHEN 45907 10/19/2018 000709 SENSKE LAWN & TREE CARE INC. 45908 10/19/2018 003231 SHERWIN WILLIAMS COMPANY 45909 10/19/2018 005012 SPOKANE CO ENVIRONMENTAL 45910 10/19/2018 000324 SPOKANE CO WATER DIST #3 45911 10/19/2018 005969 SPOKANE SPORTS COMMISSION 1328755 1328756 1328757 1328758 E00741 E00832 E01095 T416652 50936 BLD -2018-2757 8618046 8669563 8671946 8672051 8672189 8713-9 Oct 2018 Oct 2018 3rd QTR 2018 Fund/Dept 001.076.305.575 001.076.305.575 001.076.305,575 001.076.305.575 001.011.000.571 001.011.000.571 001.011.000.571 001.016.016.521 001.033.000.518 001.040.043.345 001.016.016.521 001.016.016.521 001.076.300.576 402.402.000.531 402.402.000.531 001.016.016.521 001.076.302.576 402.402.000.531 105.000.000.557 Description/Account Amount EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE EVENT SVCS AT CENTERPLACE Total : E00741: VALLEY YOUTH VOICE E00832: VALLEY YOUTH VOICE E01095: VALLEY YOUTH VOICE Total : SUPPLIES FOR PRECINCT Total : MAINTENANCE SUPPLIES: CITY HE Total : PERMIT REFUND: BLD -2018-2757 Total : MONTHLY SERVICES AT PRECINC- MONTHLY SERVICES AT PRECINC" CONTRACT MAINT: PARKS SEPT 2 FLAGGING SVC CONTRACT: SEPT ROADSIDE LANDSCAPING SVCS: Total : SUPPLIES FOR PRECINCT Total : SPOKANE CO SEWER CHRGS: OC 42.14 42.14 21.07 52.68 158.03 272.00 272.00 299.20 843.20 5.18 5.18 71,59 71.59 39.20 39.20 291.43 608.05 64,796.11 530.94 6,768.53 72,995.06 216.11 216.11 1,828.84 Total : 1,828.84 WATER CHARGES FOR OCT 2018 Total : 780.93 780.93 2018 LODGING TAX GRANT REIMB 20,000.00 Page: 2 vchlist 10119/2018 2:31:22PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice 45911 10/19/2018 005969 005969 SPOKANE SPORTS COMMISSION (Continued) 45912 10/19/2018 000404 SPOKANE VALLEY HERITAGE MUSEUM Oct 2018 Sept 2018 45913 10/19/2018 001969 SUNSHINE DISPOSAL 1356609 1358707 45914 10/19/2018 006422 SUPPLYWORKS 456009349 456326404 45915 10/19/2018 003649 TROPHIES UNLIMITED 45916 10/19/2018 006965 UNITED VOLLEYBALL SUPPLY LLC 45917 10/19/2018 000167 VERA WATER & POWER 45918 10/19/2018 003175 VISIT SPOKANE 45919 10/19/2018 000066 WCP SOLUTIONS 45920 10/19/2018 007006 WOW HOLDINGS LLC 45921 10/19/2018 000487 YMCA OF THE INLAND NW 31 Vouchers for bank code : apbank 31 Vouchers in this report 897529 113376 Sept 2018 Sept 2018 10873056 Fund/Dept 105.000.000.557 105.000.000.557 101.042.000.542 001.040.043.524 001.033,000.518 001.033.000.518 001.076.305.575 309.000.282.594 101,042.000.542 105.000.000.557 001.076.305.575 PRE -COMM -2018-0065 001.040.043.345 Oct 2018 001.076.302.576 Description/Account Amount Total : 20,000.00 2018 LODGING TAX GRANT REIMB 2018 LODGING TAX GRANT REIMB Total : TRANSFER STATION: CPW SEPT 2 TRANSFER STATION: CPW SEPTET Total : SUPPLIES FOR CITY HALL SUPPLIES FOR CITY HALL Total : NAME TAGS FOR CENTERPLACE Total : 1,204.95 300.00 1,504.95 421.28 1,825.04 2,246.32 435.03 443.05 878.08 12.51 12.51 VOLLEYBALL "SLEEVES" FOR NET 2,059.77 Total : 2,059.77 UTILITIES: SEPT 2018 4,273.07 Total : 4,273.07 2018 LODGING TAX GRANT REIMB Total : SUPPLIES FOR CENTERPLACE Total : PERMIT REFUND: PRE -COMM -201/ Total : OPERATING EXPENSES AND MGM Total : 5,833.34 5,833.34 964.40 964.40 250.00 250.00 20,380.62 20,380.62 Bank total : 198,161.69 Total vouchers : 198,161.69 Page: 3 vchlist 10/24/2018 10 :36:15AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 45922 10/23/2018 000212 ANS OF WASHINGTON INC 45923 10/23/2018 003122 CALHOUN, MARK 45924 10/23/2018 000322 CENTURYLINK OCTOBER 2018 SEPTEMBER 2018 SEPTEMBER 2018 45925 10/23/2018 006516 CITY OF SPOKANE VALLEY, PERMIT CEI BLA PROJECT 0247 45926 10/23/2018 000326 CONSOLIDATED IRRIGATION #19 45927 10/23/2018 006443 CRAIG GOODWIN PHOTOGRAPHY 45928 10/23/2018 000746 EMPLOYMENT SECURITY DEPT 45929 10/23/2018 003274 EXCHANGE PUBLISHING LLC 45930 10/23/2018 001926 FARR, SARAH 45931 10/23/2018 001447 FREE PRESS PUBLISHING INC Oct 2018 282 000-217156-00-2 509504 509505 509506 509507 509509 509510 509511 EXPENSES 49153 49154 49155 49156 Fund/Dept 001.040.041.543 001.013.000.513 001.076.000.576 303.000.247.595 402.402.000.531 001.040.042.558 502.502.000.517 001.013.000.513 001.013.000.513 001.040.043.558 001.040.043.558 001.013.000.513 001.040.043.558 001.040.043.558 001.018.014.514 001.013.000.513 001.013.000.513 001.040.043.558 001.040.043.558 Description/Account Amount NOTARY APPLICATION Total : MONTHLY AUTO ALLOWANCE FOP Total : 2018 PHONE SVCS: ACCT 509 Z14• Total CIF 0247 BOUNDARY LINE ADJ PAM Total : UTILITIES: OCT 2018 STORMWATE Total : PHOTOGRAPHY SERVICES 3RD QUARTER 2018 UI TAX LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : Total : EXPENSE REIMBURSEMENT Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 174.66 174.66 400.00 400.00 551.18 551.18 211.00 211.00 232.76 232.76 2,843 75 2,843.75 114.06 114.06 19.50 18,00 39.75 72.00 29.23 74.25 80.58 333.31 149.46 149.46 63.45 63.45 89.60 168.00 Page: vchlist 10/24/2018 10:36:15AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 45931 10/23/2018 001447 FREE PRESS PUBLISHING INC (Continued) 49158 45932 10/23/2018 003188 GENERAL FIRE EXTINGUISHER SERV 77106 45933 10/23/2018 003185 LAMB, ERIK 45934 10/23/2018 001944 LANCER LTD EXPENSES 0471271 45935 10/23/2018 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10155567 45936 10/23/2018 001844 NIMRI, RABA 45937 10/23/2018 000652 OFFICE DEPOT INC. 45938 10/23/2018 000307 OFFICE OF THE STATE TREASURER 45939 10/23/2018 000308 SPOKANE CO PROSECUTING ATTY 45940 10/23/2018 000001 SPOKANE CO TREASURER 45941 10/23/2018 000391 SPOKANE VALLEY FIRE DIST. #1 45942 10/23/2018 000065 STAPLES ADVANTAGE EXPENSES 216677854001 216685027001 SEPTEMBER 2018 SEPTEMBER 2018 14801080 51504511 Q3-2018 FIRE FEES 3392739447 3392739453 Fund/Dept 001.040.043.558 001.090.000.518 001.013.015,515 001.040.041.543 001.018.016-518 001.018.014.514 001.018.014.514 001.018.014.514 001.016.000.589 001.016.000.589 001.090.000.566 001.016.000.523 001.229.45.00 Description/Account Amount LEGAL PUBLICATION Total : FIRE EXTINGUISHER SERVICE & S Total : EXPENSE REIMBURSEMENT BUSINESS CARDS Total : Total : FLEX SPENDING ADMINISTRATION Total : EXPENSE REIMBURSEMENT Total : OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: FINANCE Total : STATE REMITTANCE Total : CRIME VICTIMS COMPENSATION F Total : 3RD QTR 2018 L1QUOR/EXCISE TA OCTOBER 2018 HOUSING Total : Q3-2018 FIRE FEES Total : 94.35 478.85 604.87 604.87 65.94 65.94 106.10 106.10 384.00 384.00 12.86 12.86 153.29 106.60 259.89 40,728.13 40,728.13 562.52 562.52 6,120.71 134, 244.81 140,365.52 28,116.00 28,116.00 001.090.000.519 KITCHEN SUPPLIES 94.84 001.090.000.519 KITCHEN SUPPLIES 129.07 Page: '7� vchlist /0124/2018 10:36:15AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 45942 10/23/2018 000065 STAPLES ADVANTAGE (Continued) 3392739465 3392739468 001.013.000.513 OFFICE SUPPLIES: ADMIN 001.011.000.511 OFFICE CHAIR Total : 36.01 108.79 368.71 45943 10/23/2018 000257 STATE AUDITOR'S OFFICE L127701 001.090.000.514 SAO AUDIT OF 2017 4,029.99 Total : 4,029.99 45944 10/23/2018 000842 WM WINKLER COMPANY PAY APP 7 309.000.237.595 0237 -CONSTRUCTION CONTRACT 23,611.28 Total : 23, 611.28 5389661 10/18/2018 000409 DEPT OF REVENUE 71-0914170 001.239.90.01 UNCLAIMED PROPERTY PAYMENT 255.50 Total: 255.50 24 Vouchers for bank code : apbank Bank total : 244,960.34 24 Vouchers in this report Total vouchers : 244,960.34 vchlist 10/2512018 3:53:17PM Voucher List Page: t Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 45945 10/25/2018 006402 ARAMARK UNIFORM & CAREER 1990936949 001.076.305.575 SUPPLIES FOR CENTERPLACE 558.36 Total : 558.36 45946 10/25/2018 005355 COMMERCIAL PUBLISHING INC 77004 001.076.305.575 ADVERTISING IN THE WEDDING R 1,100.00 Total : 1,100.00 45947 10/25/2018 004813 FIRST CHOICE COFFEE SERVICES 223801 001.076.305.575 COFFEE SVCS FOR CENTERPLAC 36.05 Total : 36.05 45948 10/25/2018 007009 GALLS LLC 010873392 001.016.000.521 UNIFORM SERVICES FOR POLICE 35.20 Total : 35.20 45949 10/25/2018 001635 ISS FACILITY EVENT SERVICES 1332438 001.076.305.575 EVENT SVCS AT CENTERPLACE 42,14 1332439 001.076.305.575 EVENT SVCS AT CENTERPLACE 15.80 Total : 57.94 45950 10/25/2018 005472 JOHNSON, JOHN Expenses 402.402.000.531 EXPENSE REIMBURSEMENT 14.76 Total : 14.76 45951 10/25/2018 000252 LOWE'S BUSINESS ACCOUNT Oct 2018 001.076.305.575 OPERATING SUPPLIES: CENTERPI 1,349.06 Total : 1,349.06 45952 10/25/2018 001002 M & L SUPPLY CO INC S100361864.001 001.076.305.575 SUPPLIES FOR CENTERPLACE 77.28 Total : 77.28 45953 10/25/2018 005238 PHILLIPS, CHAD Expenses 402.402.000-531 EXPENSE REIMBURSEMENT 33.45 Total : 33.45 45954 10/25/2018 001860 PLATT ELECTRIC SUPPLY T516094 001.076.305.575 SUPPLIES FOR CENTERPLACE 47.35 Total : 47.35 45955 10/25/2018 007008 SPOKANE HARDWARE SUPPLY !NC B67906 001.016.016.521 SUPPLIES FOR PRECINCT 456.91 Total : 456.91 45956 10/25/2018 000898 SPOKANE PROCARE INC 636541 402.402.000.531 2018 ROADSIDE WEED SPRAYING 2,874.85 Total : 2,874.85 Page: 1 vch list 10/25/2018 3:53:17PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 45957 10/25/2018 003532 STERICYCLE COMMUNICATION SOLUT 8010868552 001.076.305.575 ANSWERING SERVICE FOR CENTE 39.44 Tota! : 39.44 45958 10/25/2018 000295 VALLEYFEST Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 2,345.73 Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 5,951.47 Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 1,295.37 Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 1,399.20 Oct 2018 001.090.000.550 2018 ECO DEV GRANT REIMBURSI 3,510.57 Total : 14,502.34 14 Vouchers for bank code : apbank Bank total : 21,182.99 14 Vouchers in this report Total vouchers : 21,182.99 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed! Mayor Date Council Member Date Page: 2—� vchlist 10/30/2018 8:30:27AM Voucher List Page: `l Spokane Valley Bank code : pk-ref Voucher Date Vendor invoice Fund/Dept Description/Account Amount 8029 10/30/2018 007010 AWC PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 8030 10/30/2018 007011 COLEMAN, MICALAH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 500.00 Total : 500.00 8031 10/30/2018 007012 FARMERS INSURANCE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 108 52.00 Total : 52.00 8032 10/30/2018 007013 GILES, ZELMA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 500.00 Total : 500.00 8033 10/30/2018 004341 GRAND CANYON UNIVERSITY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 178.00 Total : 178.00 3034 10/30/2018 007014 KLEIN, LINDA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 205 52.00 Total : 52.00 8035 10/30/2018 007017 KOCZOR, MICHAEL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/: 89.00 Total : 89.00 8036 10/30/2018 007015 O'LEARY, DONNA PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00 Total : 210.00 8037 10/30/2018 004798 OLSON, CHERYL PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 108 56.45 Total : 56.45 8038 10/30/2018 007016 SPOKANE 1ST ASSEMBLY OF GOD PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM/' 89.00 Total : 89.00 10 Vouchers for bank code : pk-ref Bank total : 1,778.45 10 Vouchers in this report Total vouchers : 1,778.45 Page: vchlist Voucher List 10/31/2018 2:38:41PM Spokane Valley Page: -4- Bank code : apbank Voucher Date Vendor Invoice 45959 10/31/2018 000921 A TO Z RENTAL & SALES 1NC 352082-1 45960 10/31/2018 004695 ABRASIVES SPOKANE LLC 25135 45961 10/31/2018 001873 ACME CONCRETE PAVING INC PAY APP 4 45962 10/31/2018 006937 ADVANCE AUTO PARTS 1921-264657 1921-264660 45963 10/31/2018 002931 ALL WESTERN INDUSTRIAL SUPPLY 45964 10/31/2018 006403 AMERICAN TIRE DISTRIBUTORS INC 45965 10/31/2018 000444 ARCTIC LIGHTING & ELECTRIC 725 107015 S113640771 735 45966 10/31/2018 000234 ARLT, SHANE Q4-2018 45967 10/31/2018 000173 BINGAMAN, GREG Q4-2018 45968 10/31/2018 004439 BIRCH COMMUNICATIONS INC 26896267 45969 10/31/2018 002517 BROWN BEARING CO INC 9500185990 9500262294 45970 10/31/2018 003122 CALHOUN, MARK Q4-2018 Fund/Dept 309.000.282.594 101.000.000.542 303.303.142.595 001.040.041.543 001.040.041.543 101.000.000.542 402.402.000.531 001.033.000.518 001.033.000.518 101.042.000.542 001.018.014.514 001.0 7 6.305.575 101.000.000.542 101.000.000.542 001.013.000.513 Description/Account Amount EQUIPMENT RENTAL: BROWNS PP Total : SUPPLIES: SNOWPLOWS Total 0142 -CONSTRUCTION CONTRACT Total : VEHICLE REPAIR & MAINTENANCE VEHICLE REPAIR & MAINTENANCE Total : SUPPLIES: SNOWPLOWS Total : VEHICLE REPAIR & MAINTENANCE Total : PROFESSIONAL SERVICES: CONT PROFESSIONAL SERVICES: CONT Total Q4-2018 CELL PHONE ALLOWANCI Total : Q4-2018 CELL PHONE ALLOWANCI Total : PHONE SERVICE AT CENTERPLAC Total : REPAIR & MAINTENANCE SUPPLIE REPAIR & MAINTENANCE SUPPLIE Total : 544.00 544.00 30,25 30.25 72, 027.00 72,027.00 33.65 1.57 35.22 23.63 23.63 588.60 588.60 8,838.91 3,052.93 11,891.84 135.00 135.00 135.00 135.00 453.96 453.96 851.08 110.50 961.58 Q4-2018 CELL PHONE ALLOWANCI 135.00 Page: -�"1— vchlist 10131/2018 2:38:41PM Voucher List Spokane Valley 7% Page: �2 Bank code : apbank Voucher Date Vendor Invoice 45970 10/31/2018 003122 003122 CALHOUN, MARK 45971 10/31/2018 000101 CDW-G 45972 10/31/2018 000322 CENTURYLINK 45973 10/31/2018 001169 CITY OF SPOKANE VALLEY 45974 10/31/2018 001880 CROWN WEST REALTY LLC 45975 10/31/2018 004458 DATAPRO SOLUTIONS INC 45976 10/31/2018 002604 DELL FINANCIAL SERVICES LLC 45977 10/31/2018 001881 DOMRESE, DAN 45978 10/31/2018 004950 E1GHT31 CONSULTING 45979 10/31/2018 000002 H & H BUSINESS SYSTEMS INC. 45980 10/31/2018 005191 HALEY, PAM (Continued) PLW2970 OCTOBER 2018 October 2018 October 2018 September 2018 NOVEMBER 2018 23589 79710450 79713014 Fund/Dept 001.090.000.518 001.090.000.518 001.040.041.543 001.040.043.558 001.040.043.558 101.042.000.543 001.090.000.518 001.090.000.548 001.090.000.548 1ST & 2ND PICTURES 001.018.016.518 1106 AR88602 AR88603 AR88604 AR88605 AR88606 AR88607 001.090-000.513 001.011.000.511 001.018.014.514 001.018.016.518 001.013.015.515 001.013.000.513 001.040.043.558 04-2018 001.011.000.511 Description/Account Amount Total : COMPUTER HARDWARE - NON CA Total : CITY HALL PHONES Total : PETTY CASH 9/25/18-10/2/18, 1727 PETTY CASH 10/10/18-10/18/18, 17: PETTY CASH 9/18/18 17275 & 9/19/ Total : COMMON AREA CHARGES FOR M/ Total : KASPERSKY EXCHANGE MAIL SEF Total : COMPUTER LEASE: 001-8922117-0 COMPUTER LEASE: 001-8922117-0 Total : "PICTURE IT' WELLNESS CAMPAIC Total : PROFESSIONAL SERVICES Total : COPIER COSTS - CITY COUNCILIC COPIER COSTS - IT COPIER COSTS - HR COPIER COSTS - LEGAL COPIER COSTS - OPS/ADMIN COPIER COSTS - PERMIT CTR Total : 135.00 35.04 35.04 259.15 259.15 9.45 8.10 4.75 22.30 196.14 196.14 2,431.03 2,431.03 1,050.24 862.93 1,913.17 25.00 25.00 1,125.00 1,125.00 198.21 16.45 53.25 373.49 257.80 114.62 1,013.82 Q4-2018 CELL PHONE ALLOWANCI 135.00 Page: vchlist 10/3112018 2:38:41PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 45980 10/31/2018 005191 005191 HALEY, PAM 45981 10/31/2018 003297 HIGGINS, LEWIS ROD 45982 10/31/2018 000421 HOHMAN, JOHN 45983 10/31/2018 005269 INDUSTRIAL WELDING CO INC 45984 10/31/2018 002518 INLAND PACIFIC HOSE & FITTINGS 45985 10/31/2018 002466 KENWORTH SALES COMPANY 45986 10/31/2018 001944 LANCER LTD 45987 10/31/2018 004632 LEVEL 3 COMMUNICATIONS 45988 10/31/2018 000662 NAT'L BARRICADE & SIGN CO 45989 10/31/2018 006997 NICHOLS CONSULTING ENGINEERS 45990 10/31/2018 001233 NORTHWEST FENCE COMPANY 45991 10/31/2018 000652 OFFICE DEPOT INC. (Continued) 04-2018 04-2018 28473 1016164 SPORO3037106 0471340 74416789 101536 101537 101598 993012502 0025574 -IN 216063294001 216381499001 216510502001 216526767001 Fund/Dept 001.011.000.511 001.018.013.513 Description/Account Amount Total : 04-2018 CELL PHONE ALLOWANC[ Total : Q4-2018 CELL PHONE ALLOWANCI Total : 101.000.000.542 REPAIR SERVICE: #5-204 101.000.000.542 101.000.000.542 001.090.000.519 001.076.305.575 101.042.000.542 001.040.041.558 101.042.000.542 001.090.000.513 101.043.000.542 001.090.000.519 001.090.000.518 001.090.000.519 001.090.000.519 Total : REPAIR & MAINTENANCE SUPPLIE Total : Total : Total : TELECOM SERVICES Total : SERVICE #5-204 BUSINESS CARDS 24 X 48 NO TRUCK SIGNS OVER 1( SMALL TOOLS/MINOR EQUIP SUPPLIES: STREET PROFESSIONAL SERVICES Total : Total 135.00 135.00 135.00 135.00 135.00 152.32 152.32 89.39 89.39 153.50 153.50 38.09 38.09 1,348.57 1,348.57 3,424.92 58.75 100.64 3,584.31 23,417.50 23,417.50 FENCE INSTALLATION: CONTRAC1 8,586.50 Total : 8,586.50 OFFICE SUPPLIES: GEN'L GOVT SMALL TOOLS/MINOR EQUIP: GEN OFFICE SUPPLIES: GEN'L GOVT OFFICE SUPPLIES: GEN'L GOVT 18.49 43.51 6.07 68.51 Page: 3 vchlist 10/31/2018 2:38:41 PIVI Voucher List Spokane Valley e3 Page: 4 Bank code : apbank Voucher Date Vendor Invoice 45991 10/31/2018 000652 OFFICE DEPOT INC. 45992 10/31/2018 004621 OREILLY AUTOMOTIVE STORES INC 45993 10/31/2018 006475 PEETZ, BRANDI 45994 10/31/2018 001089 POE ASPHALT PAVING INC. 45995 10/31/2018 002510 POHL SPRING WORKS INC 45996 10/31/2018 003407 RIGHT! SYSTEMS INC (Continued) 216532051001 217716337001 2862-296254 2862-296256 2862-296536 2862-296675 2862-296705 2862-297375 2862-297412 2862-297501 2862-297532 2862-297591 2862-297614 2862-297691 2862-299057 2862-299218 2862-299223 2862-300121 Q4-2018 45938 45939 176945 176981 SI -158882 Fund/Dept 001.090.000.519 001.018.014.514 001.040.041.558 101.042.000.542 001.040.043.558 101.042.000.542 101.042.000.542 001.040.041.543 001.040.041.543 101.042.000.542 101.042.000.542 101.042.000.542 001.040.043.558 001.040.043.558 001.040.043.558 001.040.041.543 001.040.043.558 101,042.000.542 001.011.000.511 101.042.000.542 101,042.000.542 101.000.000.542 101.000.000.542 001.090.000.518 Description/Account Amount OFFICE SUPPLIES: GEN'L GOVT OFFICE SUPPLIES: FINANCE Total : VEHICLE MAINTENANCE SUPPLIE: SMALL TOOLS/MINOR EQUIPMENT VEHICLE MAINTENANCE SUPPLIE: SMALL TOOLS/MINOR EQUIPMENT SMALL TOOLS/MINOR EQUIPMENT VEHICLE MAINTENANCE SUPPLIE VEHICLE MAINTENANCE SUPPLIE: REPAIR & MAINTENANCE SUPPLIE VEHICLE MAINTENANCE SUPPLIE: VEHICLE MAINTENANCE SUPPLIE: VEHICLE MAINTENANCE SUPPLIE: VEHICLE MAINTENANCE SUPPLIE: VEHICLE MAINTENANCE SUPPLIE: VEHICLE MAINTENANCE SUPPLIE: VEHICLE MAINTENANCE SUPPLIE: REPAIR & MAINTENANCE SUPPLIE Total : 04-2018 CELL PHONE ALLOWANCI Total : 2018 STREET MAINTENANCE 2018 STREET MAINTENANCE Total : REPAIR SUPPLIES #204 REPAIR SERVICE #206 Total : 54.02 26.10 216.70 62.71 128.37 8321 10.87 -128.37 104.71 31.60 117.17 242.69 37.29 -161.24 28.64 122.29 122.29 -39.17 26.05 789.11 135.00 135.00 4,278.96 147,821.01 152,099.97 131.43 838.09 969.52 JUNIPER 12 PORT POE SWITCH 961.29 Total : 961.29 Page: vchlist 10/3112018 2:38:41 PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 45997 10/31/2018 003208 RODDA PAINT CO. 45998 10/31/2018 002520 RWC GROUP 45999 10/31/2018 002835 SCS DELIVERY INC 46000 10/31/2018 002531 SIX ROBBLEES INC 46001 10/31/2018 006773 SMARSH 46002 10/31/2018 000001 SPOKANE CO TREASURER 46003 10/31/2018 000065 STAPLES ADVANTAGE 46004 10/31/2018 000419 SUMMIT LAW GROUP PLLC 46005 10/31/2018 006413 THOMPSON, LINDA 46006 10/31/2018 005693 TIRE RAMA 9491171 85384N 12312 5-837620 5-837724 INV00414328 934002234 3392739460 3392739463 3392739470 3392739477 3392739479 3392739480 3392739483 3392739486 3392739493 96944 Q4-2018 8040090582 Fund/Dept Description/Account 101.042.000.542 101.000.000.542 001.011.000.511 101.000.000.542 101.000.000.542 001.011.000.511 001.016.099.594 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043,558 001.040.043.558 001.040.043.558 001.040.043,558 001.018.016.518 001.011.000.511 101.000.000.542 Amount SUPPLIES: STREET Total : LIQUID TRUCK - FRONT DRIVE SH, Total : BROADCASTING REPAIR SUPPLIES: #204 REPAIR SUPPLIES: #204 Total : Total : TEXT MESSAGING ARCHIVING CO Total : Q1 & 2 2018 CADRMS 235.27 235.27 1,684 43 1,684.43 100.00 100.00 506.55 407.70 914.25 355.95 355.95 22, 371.58 Total : 22,371.58 OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. OFFICE SUPPLIES: COMM. DEV. Total : PROFESSIONAL SERVICES Total : 04-2018 CELL PHONE ALLOWANCI Total : 80.03 16.95 202.91 191.02 12.41 17.24 110.19 5,97 573.90 1,210.62 396.50 396.50 135.00 135.00 FLEEET 208 - LIQUID TRUCK- SNC 1,241.81 Page: vchlist 1013112018 2:38:41PM Voucher List Page: e--6 — Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 46006 10/31/2018 005693 005693 TIRE RAMA (Continued) Total : 1,241.81 46007 10/31/2018 002363 WESTERN STATES EQUIPMENT CO IN000784495 101.042.000.542 REPAIR SUPPLIES: CATERPILLAR 406.41 IN000784506 101.042.000.542 REPAIR SUPPLIES: CATERPILLAR 39.02 Total : 445.43 46008 10/31/2018 002960 WICK, BEN 04-2018 001.011.000.511 Q4-2018 CELL PHONE ALLOWANCI 135.00 Total : 135.00 46009 10/31/2018 004895 WOOD, SAM 04-2018 001.011.000.511 04-2018 CELL PHONEALLOWANCI 135.00 Total : 135.00 46010 10/31/2018 002651 WOODARD, ARNE 04-2018 001.011.000.511 04-2018 CELL PHONE ALLOWANCI 135.00 Total : 135.00 52 Vouchers for bank code : apbank Bank total : 316,424.34 52 Vouchers in this report Total vouchers : 316,424.34 vchlist 11/01/2018 1:52:14PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 46011 11/1/2018 001606 BANNER BANK 46012 11/1/2018 001606 BANNER BANK 46013 11/1/2018 001606 BANNER BANK 46014 1111/2018 001606 BANNER BANK 8573 Oct 2018 8573 Oct 2018 8573 Oct 2018 8573 Oct 2018 8573 Oct 2018 8573 Oct 2018 8573 Oct 2018 8573 Oct 2018 9713 Oct 2018 9713 Oct 2018 9713 Oct 2018 9713 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 6368 Oct 2018 8599 Oct 2018 8599 Oct 2018 8599 Oct 2018 8599 Oct 2018 FundlDept 001.090.000.518 001.018.016.518 001.040.043.558 001.040.043.558 001.018.016.518 001.090.000.518 107.000.000.594 001.090.000.518 001.033.000.518 001.040.043.524 001.040.043.558 001.040.043.558 001.033.000.518 101.000.000.542 001.033.000.518 001.040.042.558 001.018.016.518 001.040.042.558 001.018.016.518 001.040.042.558 101.042.000.543 001.018.016.518 001.040.041.558 001.040.041.543 107.000.000.594 001.018.016.518 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 Description/Account Amount DIGICERT INC AWC COSTCO.COM COSTCO.COM CRAIGSLIST.ORG MAIL BOX CENTER B&H PHOTO AMAZON.COM CMS INLAND NW ICICLE VILLAGE SILVER REEF HOTEL INTL CODE COUNCIL ACE HARDWARE AMAZON.COM ACE HARDWARE STAPLES AWC FRED MEYER CRAIGSLIST.ORG HOME DEPOT WALMART CRAIGSLIST.ORG ASCE ASCE APPLE ONLINE STORE APPLE ONLINE STORE HOME DEPOT HOME DEPOT HOME DEPOT HOME DEPOT Total : Total : Total : 824.70 200.00 810.72 9.65 25.00 65.11 145.00 60.38 2,140.56 168.10 350.91 370.88 240.00 1,129.89 11.92 225.00 27.32 47.75 50.00 23.91 25.00 54.33 216.51 25.00 270.00 270.00 324.29 107.71 1,678.74 28.72 4.67 41.94 54.37 Page: vchlist 11/01/2018 1:52:14P M Voucher List Spokane Valley 7r. Page: -7-- Bank code : apbank Voucher Date Vendor Invoice 46014 11/1/2018 001606 BANNER BANK 46015 11/1/2018 001606 BANNER BANK 5 Vouchers for bank code : apbank 5 Vouchers in this report (Continued) 8599 Oct 2018 8599 Oct 2018 8599 Oct 2018 8599 Oct 2018 8599 Oct 2018 8557 Oct 2018 8557 Oct 2018 8557 Oct 2018 8557 Oct 2018 8557 Oct 2018 8557 Oct 2018 8557 Oct 2018 8557 Oct 2018 8557 Oct 2018 8557 Oct 2018 Fund/Dept 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000,511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 Description/Account Amount WALMART HOBBY LOBBY CREDIT: HOME DEPOT MECHANICAL SALES INC HOME DEPOT Total : AWC WA POLICY CENTER SPOKANE RIVER FORUM GREATER SPOKANE VALLEY CHAP CREDIT: GSI AWC AWC INLAND NW PARTNERS PANERA BREAD AWC Total : Bank total : 6,034.49 Total vouchers : 6,034.49 38.45 14.78 -54.37 103.20 222.54 454.30 50.00 175.00 75.00 75.00 -60.00 50.00 150.00 80.00 86.00 -50.00 631.00 vchlist 11/07/2018 9:03:50AM Voucher List Spokane Valley Page: j Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8039 11/7/2018 007025 BOOTS, ELI PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00 Total : 500.00 8040 11/7/2018 007026 CONNOLLY, CINDY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 213 52.00 Total : 52.00 8041 11/7/2018 004341 GRAND CANYON UNIVERSITY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 216 52.00 Total : 52.00 8042 11/7/2018 007023 HOWELL, LISA PARKS REFUND 001.237.10.99 SWIMMING LESSON REFUND 26.25 Total : 26.25 8043 11/7/2018 003693 JOHN BIRCH SOCIETY PARKS REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 212 52.00 Total : 52.00 8044 11/7/2018 007027 MORRISON, SUSAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00 Total : 210.00 8045 11/7/2018 007028 NKBA PALOUSE PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 630.00 Total : 630.00 8046 11/7/2018 004573 VALLEY HARVEST BAPTIST CHURCH PARKS REFUND 001.237.10.99 DEPOSIT REFUND: GREAT RM/SM) 210.00 Total : 210.00 8047 11/7/2018 006867 WASHINGTON TRUST BANK PARKS REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: VALL 75.00 Total : 75.00 8048 11/7/2018 007029 WIKS, MEGAN PARKS REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 200.00 Total : 200.00 8049 11/7/2018 007024 YOCUM, CHERYL PARKS REFUND 001.237.10.99 WINTER BREAK CAMP REFUND 70.00 Total : 70.00 11 Vouchers for bank code : pk-ref Bank total : 2.077.25 11 Vouchers in this report Total vouchers : 2,077.25 Page: 4�` vchlist 11/07/2018 11:15 :10AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 46016 11/7/2018 000648 ABADAN REPROGRAPHICS 46017 11/7/2018 000197 ACRANET 46018 11/7/2018 000135 APA 46019 11/7/2018 004231 BELSBY ENGINEERING 46020 11/7/2018 004439 BIRCH COMMUNICATIONS INC 46021 11/7/2018 000796 BUDINGER & ASSOCIATES INC 46022 11/7/2018 000429 COFFMAN ENGINEERS 46023 11/7/2018 000326 CONSOLIDATED IRRIGATION #19 46024 11/7/2018 000683 DAVID EVANS & ASSOCIATES 46025 11/7/2018 003624 DEHN, SHELLY 95187 95188 95543 8735 1 01 794-1 81 07 18328 18330 26949450 M18257-1 18093438 MOU 17-171.1 431044 431241 431242 EXPENSES 46026 11/7/2018 002604 DELL FINANCIAL SERVICES LLC 79714084 79716892 Fund/Dept 309.000.227.595 311.000.252.595 311.000.252.595 001.018.016.518 001.143.70.00 303.000.267.595 001.040.041.558 001.076.305.575 303.000.258.595 309.000.268.595 303.303.123.595 314.000.143.595 303.000.281.518 314.000.143.595 001.018.016.518 001.090.000.548 001.090.000.548 Description/Account Amount PRINT SERVICE PRINT SERVICE PRINT SERVICE Total : EMPLOYEE BACKGROUND CHECI< Total : MEMBERSHIP 2019: L BARLOW Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : PHONE SERVICE AT CENTERPLAC Total : 0258 -MATERIALS TESTING Total 0268 -TOPOGRAPHIC SURVEY Total : C1P 0123: MOU CONTRACT 17-171. Total : 0143 -DESIGN SERVICES 0281 -ENGINEERING SERVICES 0143 -DESIGN SERVICES Total : EXPENSE REIMBURSEMENT Total : 64.73 101.62 91.98 258.33 131.00 131.00 431.00 431.00 875.04 1,182.50 2,057.54 460.77 460.77 4,333.02 4,333.02 11,760.00 11,760.00 10,340.00 10, 340.00 75,184.09 17,953.56 74,434.00 167,571.65 30.42 30.42 COMPUTER LEASE 3050 MICRO 231.68 COMPUTER LEASE: 3 YR WORKS1 2,286.44 Page: vchlist 11107/2018 11:15:10AM Voucher List Spokane Valley Page Bank code : apbank Voucher Date Vendor Invoice 46026 11/7/2018 002604 002604 DELL FINANCIAL SERVICES LLC (Continued) 46027 11/7/2018 000734 DEPT OF TRANSPORTATION RE 46 JG6457 L014 46028 11/7/2018 000734 DEPT OF TRANSPORTATION 46029 11/7/2018 000278 DRISKELL, CARY 46030 11/7/2018 003274 EXCHANGE PUBLISHING LLC 46031 1117/2018 001447 FREE PRESS PUBLISHING !NC RE-313-ATB81015123 EXPENSES 507937 508732 508738 510306 510307 510308 510309 511280 511281 511282 511283 511285 511286 49126 49157 49175 49176 49179 49187 49204 49205 49207 46032 11/7/2018 000011 GREATER SPOKANE VALLEY 28810 Fund/Dept 303.000.258.595 311.000.248.595 001.013.015.515 311.000.252.595 311.000.252.595 106.000.000.537 001.013.000.513 001.040.043.558 001.013.000.513 001.040.043.558 001.013.000.513 001.013,000.513 001.013.000.513 001.013.000.513 001.040.043.558 001.040.043.558 311.000.252.595 106.000.000.537 001.013.000.513 001.040.043.558 001.013.000.513 001.040.043.558 001.013.000.513 001.040.043.558 001.040.043.558 001.018.013.513 Description/Account Amount Total : CIP 0258: TRAFFIC SIGNAL/ITS IN� Tota! : CIP 0248: PROJECT MGMT Total : EXPENSE REIMBURSEMENT Total : ADVERTISING ADVERTISING ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION ADVERTISING ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : 2,518.12 2,505.40 2,505.40 151.47 151.47 127.87 127.87 71.10 67.50 25.28 27.75 76.50 11.06 191.18 37.13 42.66 18.96 3950 82.16 86.90 777.68 148.80 52.80 64.00 172.80 25.00 215.90 45.05 94.35 97.75 916.45 ANNUAL MEMBERSHIP DUES 470.00 Page: —� vchlist 11/07/2018 11:15:10AM Voucher List Spokane Valley 71/ Page --a Bank code : apbank Voucher Date Vendor Invoice 46032 11/7/2018 000011 000011 GREATER SPOKANE VALLEY 46033 11/7/2018 002043 HDR ENGINEERING INC 46034 11/7/2018 000313 INLAND ASPHALT COMPANY INC. 46035 11/7/2018 002810 INLAND NW PARTNERS ASSOC 46036 11/7/2018 005353 INTERMOUNTAIN MATERIALS 46037 11/7/2018 000864 JUB ENGINEERS INC. 46038 11/7/2018 001944 LANCER LTD 46039 11/7/2018 000652 OFFICE DEPOT INC. 46040 11/7/2018 000019 PURFECT LOGOS LLC 46041 11/7/2018 000459 SPOKANE CO TITLE CO 46042 11/7/2018 000001 SPOKANE CO TREASURER 46043 11/7/2018 000093 SPOKESMAN -REVIEW, THE (Continued) 1200149365 PAYAPP 1 PAYAPP 2 FALL 2018 10113 0120296 0471341 219882774001 223095979001 50524 5-SP18200 110100219 42000542 504474 Fund/Dept 314.000.223.595 311.000.272.595 311.000.254.595 001.040.042.558 311.000.272.595 101.042.000.542 001.040.043.558 001.076.305.575 001.018.014.514 001.040.042.558 001.090.000.519 101.042.000.542 001.016.000.554 001.011.000.511 DescriptionlAccount Amount Total : 0223 -PROJECT DEVELOPMENT Total : 0272 - CONSTRUCTION CONTRAC 0254 - CONSTRUCTION Total : FALL 2018 CONFERENCE 10-30-20 Total : 0272 -MATERIALS TESTING Total 2018 TIP MAINTENANCE & UPDATE Total : BUSINESS CARDS Total : OFFICE SUPPLIES: CENTERPLACE OFFICE SUPPLIES: FINANCE Total : CUBICLE NAMES SUBDIVISION GUARANTEE Total : Total : SEPTEMBER 2018 ENGINEERING ANIMAL CONTROL SERVICES NOV Total : ADVERTISING Total : 470.00 5,593.17 5,593.17 1,097,241.26 70,129.82 1,167,371.08 120.00 120.00 6,946.50 6,946.50 1,558.78 1,558.78 42.98 42.98 96.99 90.75 187.74 65.28 65.28 326.40 326.40 140,138.17 21,17822 161, 316.39 1,317.10 1,317.10 vchlist 11/07/2018 11:15:10AM Voucher List Spokane Valley Page: 4 Bank code: apbank Voucher Date Vendor Invoice 46044 11/7/2018 000854 SPVV LANDSCAPE ARCHITECTS 46045 11/7/2018 001875 STRATA INCORPORATED 46046 11/7/2018 001887 VALMONT 46047 11/7/2018 000158 WELCH COMER & ASSOC. INC 46048 11/7/2018 002651 WOODARD, ARNE 46049 11/7/2018 000962 WSBA 46050 11/7/2018 001885 ZAYO GROUP LLC 92495 10/31/2018 000409 DEPT OF REVENUE 5236010 10/31/2018 000409 DEPT OF REVENUE 5415470 10/31/2018 000001 SPOKANE CO TREASURER 5514519 11/5/2018 000001 SPOKANE CO TREASURER 39 Vouchers for bank code : apbank 1755.10 SP180364-IN CD289001840 51043001-006 EXPENSES 2019 2019 2018110003578 2018110005522 2018110025710 Q3-2018 Q3-2018 9290201407 OCTOBER 2018 Fund/Dept 303.303.123.595 303.303.166.595 303.303.142.595 309.000.237.595 001.011.000.511 001.013.015.515 001.013.015.515 001.090.000.518 001.090.000.518 001 090.000.518 001.076.301.589 001.076.302.576 001.016.000.521 001.016.000.512 Description/Account Amount 0123 -LANDSCAPE DESIGN 0166 -MATERIALS TESTING Total : Total : 0142 -SIGNAL POLE REPLACEMEN- Total : 16-058: GIP 0237 ENGINEERING S\ Total : EXPENSE REIMBURSEMENT Total : LICENSE DUES FOR LAMB 40557 LICENSE DUES FOR C. DRISKELL Total : INTERNET- DARK FIBER INTERNET INTERNET SERVICE LEASEHOLD EXCISE TAX Total : Total : COMBINED EXCISE TAX RETURN Total : LE CONTRACT BILLING OCTOBER Total : SPOKANE COUNTY SERVICES Total : 839.30 839.30 1,284.96 1,284.96 1,301.25 1,301.25 1,339.60 1,339.60 141.94 141.94 518.00 483.00 1,001.00 253.25 621.00 234.25 1,108.50 3,143.40 3,143.40 2,666.91 2,666.91 1.535,279.00 1, 535, 279.00 248,636.14 248,636.14 Bank total : 3,346,428.14 Page; 2/ vchlist Voucher List Page: 11107/2018 2:10:03PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6467 11/5/2018 000165 DEPT OF RETIREMENT SYSTEMS Ben83239 106.231.15.00 PERS: PAYMENT 110,277.35 Total: 110,277.35 6469 11/5/2018 000699 WA COUNCIL CO/CITY EMPLOYEES Ben83241 501.231.21.00 UNION DUES: PAYMENT 2,757.79 Total: 2,757.79 6471 11/5/2018 006345 IDAHO CHILD SUPPORT RECEIPTING Ben83243 001.231.20.00 IDAHO CHILD SUPPORT RECEIPTING: 163.33 Total: 163.33 6478 11/5/2018 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben83245 001.231.14.00 401A: PAYMENT 33,738.92 Total : 33,738.92 6479 11/512018 000682 EFTPS Ben83247 309.231.12.00 FEDERAL TAXES: PAYMENT 34,560.40 Total : 34,560.40 6480 11/5/2018 000145 VANTAGEPOINT TRANSFER AGENTS, 457 P11 Ben83249 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 7,063.18 Total : 7,063.18 6482 11/5/2018 000162 VANTAGE TRANSFER AGENTS, 401AEXEC P1 Ben83251 001.231.14.00 401 EXEC PLAN: PAYMENT 663.00 Total : 663.00 6483 11/5/2018 000210 CITY OF SPOKANE VALLEY Ben83253 031.231.28.00 HEALTH REIMBURSEMENT ACCOUNT: 1,350.00 Total : 1,350.00 6490 11/5/2018 000682 EFTPS Ben83264 001.231.11.00 FEDERAL TAXES: PAYMENT 1,026.08 Total : 1,026.08 46051 11/512018 000120 AWC Ben83237 402.231.16.00 HEALTH PLANS: PAYMENT 129,083.50 Ben83262 031,231.16.30 HEALTH PLANS (COUNCIL): PAYMENT 10,578.57 Total : 139,662.07 10 Vouchers for bank code : apbank Bank total : 331,262.12 10 Vouchers in this report Total vouchers : 331,262.12 Page: "1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending October 31, 2018 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 296,475.32 $ 5,475.00 $ 301,950.32 Benefits: $ 175,896.14 $ 11,150.95 $ 187,047.09 Total payroll $ 472,371.46 $ 16,625.95 $ 488,997.41 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington October 16, 2018 Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Bill Helbig, City Engineer Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director Morgan Koudelka, Sr. Administrative Analyst Chaz Bates, Economic Dev. Specialist Mike Basinger, Economic Development Mgr. Mark Werner, Police Chief Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. 1. Appleway Trail, University to Pines Park Amenities — Mike Stone Parks and Recreation Director Stone introduced Ms. Julia Culp, landscape architect with Bernardo Wills, who has been working on the design and preparation of the plans and specifications in anticipation of this project going out to bid later this year. As noted in his October 16, 2018 Request for Council Action form, Mr. Stone noted the City received a 2018 Legislative Direct Appropriation Grant of $539,320; he said this project will provide park amenities for the first mile of the Appleway Trail from University Road to Pines Road; that the park amenities will include, among other things, a restroom, topsoil, limited turf and dryland seeding, trees, drinking fountain, benches, and if budget allows, wayfinding and interpretative signage. Mr. Stone noted that in 2015, the City designed and constructed the paved portion of the first mile with over $1.6 million in City funds. Mr. Stone said with Council consensus, this project will be put out to bid next month with construction taking place in 2019, and a hopeful completion by the end of June, 2019. Ms. Culp went over the project schedule as noted in the PowerPoint, along with slides showing project location, amenities, proposed restroom, and photos of other possible amenities such as benches and trash receptacles. Mr. Stone then went over the budget and the four alternatives, adding that alternative 1 of additional topsoil would be the least likely added; he stated that the intent is to bid all four alternates which should give us a good chance to pick up several; said the change in prevailing wage for landscape laborers is having a large impact on this project as the cost of a laborer goes from $11.50 to $37.19 an hour. Mr. Stone said we will also make sure that we fulfill all the grant requirements as the legislators worked long and hard to get this funding for us, which he said is critical for our trail. There was discussion about the change in prevailing wage and whether the legislators might be working on that issue, with Mr. Stone noting although there has been discussion, he is not aware of anything definitive concerning a legislative fix. City Manager Calhoun stated that he and others attended an AWC (Association of Washington Cities) meeting where he asked how cities are supposed to deal with a 320% increase, and the response he got was perhaps there would be a legislative fix; he said we have added that item on our legislative agenda when it comes before Council next month. Concerning this project, Mr. Calhoun stated that we have to fully expend these funds by June 30, 2019, and the only way to do that is to get the project Council Study Session: 10-16-2018 Page 1 of 3 Approved by Council: DRAFT out to bid as soon as possible It was noted that the bid base estimate covers the grant requirements. Councilmember Woodard said he thinks what was presented to the legislators included some trees and some furnishings and that at least those two items were part of the basis for the funding from the legislators. Mr. Stone agreed and said that there are trees in the intersection area and site furniture not included in the base bid, and said he believes there may be some internal funding in 2019 where we can accomplish that; and said we would obviously not move forward until we are sure we will meet the criteria. Mr. Calhoun noted that the internal funding that will also come into play would be from Mr. Stone's operating 2019 budget. Mr. Stone explained that he felt staff should come to Council with at least a figure close to the funding we have, and then go from there, and putting this out to bid will assure us we will get hydroseeding at the proper time of the year. Mr. Calhoun mentioned concerning the $539,000 grant; said when we heard about the increase in the prevailing wage, he and Mr. Stone and Ms. Taylor met and identified that $125,000 in reserves in the park capital project fund 309, and said that is not currently included in the 2019 budget, but could be amended in the future. There was Council consensus to move this forward to get it out to bid. 2. Browns Park Master Plan — Mike Stone Parks and Recreation Director Stone gave some background on Browns Park and approval of that park's master plan in 2014; that since 2014 seven sand volleyball courts, one championship sand volleyball court, a basketball court and a splash pad have been added, and plans are underway to add eight additional volleyball courts in the remaining months of 2018. Mr. Stone said that tonight staff seeks guidance on which elements of the plan Council would like to pursue in 2019, which to pursue beyond 2019, which should be pursued as part of the City's 2019 legislative agenda, and which elements Council feels should not be pursued; he noted that the currently proposed 2019 budget includes a $1.16 million appropriation for park improvements, although the total estimated cost of all elements is about $2.5 million. As shown on the PowerPoint slides, Mr. Stone noted the improvements for 2019 and the associated estimated cost, which include (1) a loop trail and perimeter lighting, (2) large restroom, (3) large picnic shelter, (4) stormwater drainage swale, and (5) northwest parking lot expansion; and the listed twelve future improvements and their associated estimated cost. There was considerable discussion on the various improvements, including whether an expanded parking lot was critical as it was mentioned that Central Valley School District would not have a problem with park patrons using their parking lot for overflow parking, and without an expanded parking lot there would be no need for a stormwater drainage swale; the idea came up of applying for ADA (American with Disability Act) grants for path and lighting funding; trees were discussed as well as the shade they would provide, but the maintenance they would also require; the idea of signage concerning overflow parking was also mentioned, as well as the prevailing wage issue addressed during the previous agenda item. Councilmember Woodard suggested putting up a Hawk light on 32nd to help pedestrians cross the road; and he proposed an adjustment to the legislative agenda to include a half million for the park, and that he feels the legislature would want benches, and trail lighting, but doubts they would encourage increasing the parking lot. City Manager Calhoun noted that we won't know what to include in the upcoming legislative agenda until this issue gets resolved and the sooner we decide which amenities, the sooner we can get this out to bid and get a better bid in 2019. In summary, Mr. Stone said it is his understanding that Council desires to move forward for 2019 as shown, but don't include the northwest parking, or internal trees or swale associated with the northwest parking lot, and to seek ADA grants for lighting and the path, and as well to consider an agreement with U -High for overflow parking, and to get appropriate signage. Concerning the idea of including a half million request in the legislative agenda, Mr. Stone said he will put together some options for that and based on further discussion of the amount to include in that agenda, Mr. Calhoun said he will bring forward options from half a million to one million to show Council real figures of what that could buy, and Council agreed. 3. Community Development Block Grant Projects — Chaz Bates Economic Development Specialist Bates explained the process for applying for Community Development Block Grants (CDBG) as noted on his October 16, 2018 Request for Council Action form; and described the three potential sidewalk projects of Conklin Road, Farr Road, and Ella Road, and asked which projects Council Study Session: 10-16-2018 Page 2 of 3 Approved by Council: DRAFT Council preferred to move through the CDBG application process, adding that there will be a public hearing on these projects at next week's Council meeting. After brief Council discussion, it was determined to bring all three projects to the public hearing and the prioritization can be addressed at that time. 4. Police Precinct Lease Renewal — Morgan Koudelka Senior Administrative Analyst Koudelka gave a brief history of the Police Precinct building, which we acquired from the County in 2006, as noted in his October 16, 2018 Request for Council Action form. Mr. Koudelka explained that he believes Council is interested in agreements where we get services from an outside provider, like the courts or law enforcement, but in this instance, we are not receiving a service but we provide a service to the County since we own the building, and we lease a portion to the County for their use, which includes the District Court; and that since we go over these costs as part of the annual budget process, he asked if Council would like him to come back for a review of this automatic annual agreement renewal, or just discuss it through the budget process. Council agreed unless the lease agreement were to change substantially, they don't need to see this contract when it automatically renews, or is about to renew. 5. Spokane Valley Resolution 17-008, Non-discrimination — Councilmember Thompson Councilmember Thompson explained that this is a reaffirmation of Resolution 17-008; that Council has heard several comments from citizens on this topic; she explained that we have done great things such as appointing a citizen to the Human Rights Task Force; said she wanted to stress that it is important that the public knows that each Councilmember loves this City and they work hard for it; and after she read the resolution in its entirety, stated that tonight this resolution is reaffirmed by Mayor Higgins, Deputy Mayor Haley, and Councilmembers Peetz, Thompson, Wick, Wood, and Woodard; and she asked Council to pledge the reaffirmation of this Resolution. Mayor Higgins asked Councilmembers to reaffirm the resolution by raising their hand, and each Councilmember did so. 6. Advance Agenda — Mayor Higgins Councilmember Woodard said he would like to include the topic of studded snow tires on an upcoming agenda as it is his understanding that the Washington State Department of Transportation will not fund any projects in cities that do not ban studded tires within three years; said we need to look at the law, and also see some of the advancements in the tires. He also mentioned that some work is needed in Mirabeau Park, maybe some forest management that might help in making it so we do not have a wildfire totally devastate that park. Mayor Higgins asked for consensus on adding these two items to the advance agenda, and all Councilmembers except Councilmember Wick raised their hand to have the items included. 7. Council Comments — Mayor Higgins There were no additional Council comments. 8. City Manager Comments — Mark Calhoun Mr. Calhoun again mentioned our marketing agreement with KREM and the six commercials they are working on, which will be shown through December 31 across the three local major networks, and he showed the video of the fourth commercial. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:34 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 10-16-2018 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, October 23, 2018 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Staff. Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Rec Director Chaz Bates, Economic Development Specialist Christine Bainbridge, City Clerk INVOCATION: In the absence of a pastor, a moment of silence was observed. PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Thompson: mentioned that she attended her son-in-law's retirement from the Army National Guard, and said she was amazed how much veterans gave given back to the community and the nation; said she attended an opioid task force meeting where they are looking at public policy issues to get the region to work together on legislative issues with the medical and social service providers. Councilmember Wick: said he attended the Health Board meeting and said they are looking for a new executive director, and he is also on that transition committee to evaluate the process; went to the Visit Spokane meeting, but not too much to report; said he received a call from the Governor's Office and he has been appointed to the Freight Mobility Strategic Investment Board to serve the State representing all cities on freight matters, which he said is good timing as the November meeting will be held in the second week in November at CenterPlace. Councilmember Wood: said he attended the four-hour Lodging Tax Advisory Committee (LTAC) meeting last Thursday where the committee heard presentations from eleven entities seeking funding, and mentioned that the Committee also moved as a recommendation to Council, to set aside an additional $275,000 to go into the 1.3% fund; went to the STA (Spokane Transit Authority) board meeting where they reported double digit sales tax revenue increases, and held discussion about transitioning from diesel to electric buses. Councilmember Peetz: no report. Councilmember Woodard: said he attended the Chamber's Business Connections meeting that included a presentation from a WSU Medical School doctor concerning advances in precision medicine and robotics; said he met with Spokane County Commissioner Kerns to talk about things pertinent to our City; attended the Myrna Park dedication; went to the Housing and Community Development Advisory Committee (HCDAC) meeting; attended the Association of Washington Cities (AWC) training along with City Manager Calhoun and some of our Councilmembers, and said they talked about some issues for the next Minutes Regular Council Meeting: 10-23-2018 Page 1 of 7 Approved by Council: DRAFT legislative session; attended the Spokane Regional Transportation Council (SRTC) meeting where they are working on funds not used from the Department of Transportation, to have them granted to us, and that apparently there is $230,000 but that transfer has not yet been confirmed, and Mr. Calhoun said he too has not heard a confirmation. Deputy Mayor Haley: reported that she too attended the STA board meeting; the Myrna Park dedication; and that she became a PACE (Partners Advancing Character Education) Partner with a McDonald Elementary 5d' -grade class. MAYOR'S REPORT Mayor Higgins reported that he attended the AWC business manufacturing tour at our industrial park; went to the Myrna Park dedication and again extended thanks to Mr. Gothmann and his family; and said he attended a Whitworth leadership forum with General Powell where he heard a forum discussion on the growing problem of dementia. PUBLIC COMMENTS: After Mayor Higgins explained the process, he invited public comments. Rev. Gen Heywood, Spokane Valley: said she wanted to take this opportunity to recognize the work from the last study session concerning the non-discrimination resolution, and thanked Councilmembers for affirming or re -affirming their commitment to that resolution, and she encouraged Council to put those words into actions to help us be a city where people will flourish. Mr. Matt Hilbrich, Spokane Valley: spoke of his petition to make 22nd a Ridgemont resident only street; said he would like to meet with Council for thirty to sixty minutes to discuss this idea of closing that street to all traffic except Ridgemont residents; that with the 500 homes being built above them, there is 1,000 to 1,500 cars coming down their street daily, which is over 100 cars an hour; said he feels he is being bullied by the city and forced to change and spend some money for change; said he was told the streets can handle that, but he said there are no sidewalks and no stop signs, and the downhill grade would not be legal today; said there is of course no police report on dogs or deer hit by cars, but it happens; and said that 30% of the traffic is speeding and he wants the problem fixed; also mentioned no one has proactively contacted him by phone or email. Ms. Nancy Sebastiano, Spokane Valley: she also spoke about the issue of traffic in the Ridgemont neighborhood; said she has contacted the city several times regarding her traffic and safety concerns; said her home is the last house in upper Ridgemont before it turns into Crystal Ridge and she has witnessed several times, Central Valley track team running up the hill and cars speeding by, and one of the kids almost got hit; said she contacted Officer Welton who did some traffic studies and had radar in three different locations September 24, and that over 75% of the traffic going through was over 25 miles per hour; said her driveway was built in 1976 per the building depaituient's regulations, but that didn't account for a new development or new road being put in; said her driveway is now a safety hazard and is a blind driveway; said she contacted city employee Ray Wright who came out and bullied her and told her she needed to remove the fence that has been in place for over 20 years, as it is in direction violation of right-of-way rules; and she mentioned the idea of putting in speed bumps. 1. PUBLIC HEARING: 2018 Budget Amendment — Chelsie Taylor Mayor Higgins opened the public hearing at 6:25 p.m. Finance Director Taylor went through the materials explaining the purpose of the 2018 budget amendment; said there have been no changes since the last meeting where there was some discussion about the sculpture placement, but that due to the timeline with budget development, and that we are still paying for some design costs, said she will go forward as is unless Council has further issues; said anything not already scheduled to be paid will remain in that fund. Mayor Higgins invited public comment. No comments were offered and Mayor Higgins closed the public hearing at 6:33 p.m. Minutes Regular Council Meeting: 10-23-2018 Page 2 of 7 Approved by Council: DRAFT 2. First Reading Ordinance 18-023 Amending 2018 Budget — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance #18-023 amending the 2018 budget to a second reading. Finance Director Taylor explained that this is the companion ordinance to the public hearing just held. Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried. 3. PUBLIC HEARING: Community Development Block Grant (CDBG) — Chaz Bates Mayor Higgins opened the public hearing at 6:35 p.m. Economic Development Specialist Bates went over the proposed projects as noted on his request for Council Action Form. Mayor Higgins invited public comment; no comments were offered and Mayor Higgins closed the hearing at 6:42 p.m. 4. Motion Consideration: CDBG Grant Projects —Chaz Bates It was moved by Deputy Mayor Haley and seconded to authorize staff to prepare and submit CDBG applications for the proposed sidewalk projects of Ella Road, Conklin Road and Farr Road in that order of priority. Councilmember Wick asked why we would apply for all three and Mr. Bates explained that last year we applied for two projects and were funded for both, and there are times when funding is left on the table, adding that last year we received $500,000. Vote by acclamation: In Favor: unanimous. Opposed: none. Motion carried. 5. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Oct 23, 2018 Request for Council Action Form Total: $2,695,503.47 b. Approval of Payroll for Pay Period Ending October 15, 2018: $335,419.15 c. Approval of October 2, 2018 Council Meeting Minutes, Study Session Format d. Approval of October 9, 2018 Council Meeting Minutes, Regular Formal Format It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 6. Second Reading Ordinance 18-022, Property Tax — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to approve Ordinance #18-022 levying regular property taxes for 2019. After Finance Director Taylor briefly explained about the property tax ordinance and that it does not include the 1% increase allowed by state law, Mayor Higgins invited public comment. No comments were offered. Vote by acclamation: In Favor: unanimous. Opposed: none. Motion carried. 7. First Reading Ordinance 18-024 Adopting 2019 Budget — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance #18-024 adopting the 2019 Budget, to a second reading. Finance Director Taylor explained there have been no changes since the October 9 public hearing, and that the second reading of the ordinance is scheduled for November 13. Concerning revenue projections and expenditures, Councilmember Wick asked if Director Taylor is fairly conservative in revenue projections; and she replied she tries to err on the conservative side and tries to be conservatively realistic based upon worksheets showing ten years of history as well as some averages calculated off those as well as inflationary figures, which she added have been proven to be very accurate over the years. Councilmember Wick asked how accurate have the revenue projections been over what was actually received. Director Taylor said she would have to research that. Councilmember Wick said he is looking at the amount and we have more revenue than expenditures; almost $2.5 million, and said he is trying to figure out how certain we think that those revenues will come in that strong versus the expenditures. Director Taylor replied that we are currently in a fairly strong economy, but you never know Minutes Regular Council Meeting: 10-23-2018 Page 3 of 7 Approved by Council: DRAFT when the next decline in the economy will occur, and while we don't foresee that occurring in the near future, one never knows as those things can occur quickly, and again said she believes the figures are realistic but conservative to account for something that could occur, and said that has been our practice over the years. Mayor Higgins invited public comment. Ms. Peggy Doering, Spokane Valley: said she is interested in the parks; that upon a quick look at the document, said she thinks that it was funded for Browns Park but that she doesn't know where we are on CenterPlace and expanding the master plan, and didn't see that included; and said she was wondering where she might get more information; said that she would like to see more money invested parks, especially if what was said tonight is true with 500 new homes above them on a hillside; said we need to look at revisiting the Parks and Recreation Master Plan. There were no further public comments. Councilmember Wick said he would like to look at that extra $2.5 million and maybe take $2 million to transfer to projects, said he doesn't know if Council wants to determine which projects at the moment, but maybe a future discussion on that; that if we allow that $2.5 million just to roll over, we'll get it eventually, but it just might be two or three years from now before we roll it over into the capital projects fund. City Manager Calhoun explained that in terms of timing, the practice is we look at the year that closed; for example the fund balance at the end of 2017, we know that the total revenues exceeding total expenditures by about $7 million, and said that money will actually get transferred over in April or May, assuming the economy remains healthy, which he said will be a conversation we will have with Council next spring; so again for example for the year 2019, you would wait until April or May of 2021; said the idea is intentionally conservative as you never know when the economy will decline; said although an extreme example, in 2008 when Lehman Brothers filed bankruptcy, the economy across the country went to "hell in a handbasket" over a couple of weeks, all of which is why we intentionally wait that period of time. Deputy Mayor Haley said it is her understanding that this money that is over in the 2019 budget, is money we haven't actually received yet, and Ms. Taylor confirmed she is correct, as they are based on estimated revenues coming in 2019. Deputy Mayor Haley said she is extremely fiscally conservative when it comes to other people's tax money and she would hate to mis-guess on that and therefore, she prefers to keep it as it is. Vote by Acclamation: In Favor: unanimous. Opposed: none. Motion carried. 8. Motion Consideration: Outside Agency Allocation of Funds — Chelsie Taylor It was moved by Deputy Mayor Haley and seconded to award 2019 Outside Agency funding as follows: 1. Big Brothers Big Sisters - $5,500 2. Elevations; a Children's Therapy Resource Foundation - $4,286 3. Feed Spokane - $4,535 4. GSI — StartUp Spokane - $3,336 5. JAKT - $16,278 6. Spokane Valley Arts Council - $24,105 7. Spokane Valley Heritage Museum - $8,300 8. Spokane Valley Partners - $35, 000 9. Spokane Valley Summer Theater - $4,149 10. Valleyfest - $45,576 and 11. Widows Might- $17,435. Finance Director Taylor went through the history of our City awarding outside agency funds; and said that we pay those on a reimbursement basis after the City gets the proof of payment; and she also noted that $43,000 of those funds go to GSI (Greater Spokane, Inc.) and $18,000 to the Chamber of Commerce, leaving $182,000. Ms. Taylor further explained that these organizations were invited and made presentations to Council. Ms. Taylor also noted that some of the Council recommendations came in low Minutes Regular Council Meeting: 10-23-2018 Page 4 of 7 Approved by Council: DRAFT and that Councilmember Wick sought to allocate funds for agencies that did not apply, and due to the potential for illegal gifting of public funds, those were not considered. Councilmember Wick asked if there is a law that regulates this process and Mr. Calhoun said by practice, we have a list of rules for the process, which Council is familiar with, one such rule is that we can't award any more than what an entity asks for, and we can't award to agencies that have not applied. City Attorney Driskell added that there are constitutional limitations for this kind of funding, and that economic development and funding for the poor and infirm are within those limitations. Councilmember Wick said we have included contracts for GSI and the Chamber for this process and have done so without them submitting an application, and said he is not sure why the other three entities he identified, did not apply. Councilmember Thompson said she appreciates the sentiment of funding Greater Spokane Substance Abuse Council, and for those who do not know, she is the executive director; she explained that when she decided to run for Council, she told her Board of Directors that her intent was if elected, GSSAC would not be able to apply for or accept funding, as it would be a clear conflict of interest and would necessitate her recusing herself from these discussions; that her Board agreed for her to run and said her organization has found other support; said they cannot accept any money, and she does not want to jeopardize that transparency. Councilmember Woodard said he spoke with some of the organizations which usually apply but this time did not, and they told him they would likely apply again in the future, but they didn't want to be dependent upon city tax dollars. Mayor Higgins invited public comment. Mr. Bob West, Spokane Valley: he asked is there is a fault in the process as to why those other organizations were not included; and if there are funds remaining, maybe other organizations could use those funds. Mr. Calhoun replied that organizations must submit an application to be considered, and that the funding level is at Council's prerogative. It was moved by Councilmember Woodard and seconded, to amend the motion as follows: 1. Big Brothers Big Sisters no change ($5,500); 2. Elevations; a Children's Therapy Resource Foundation no change ($4,286); 3. Feed Spokane no change ($4, 535); 4. GSI StartUp Spokane no change ($3, 336); 5. JAKT - $20,389 instead of $16,278; 6. Spokane Valley Arts Council no change ($24,105); 7. Spokane Valley Heritage Museum no change ($8,300); 8. Spokane Valley Partners no change ($35, 000); 9. Spokane Valley Summer Theater - $5, 000 instead of $4,149 10. Valleyfest - $49,687 instead of $45,576, and 11. Widows Might - $21, 546 instead of $17,435. Councilmember Woodard said his rationale for his changes were that for those organizations that received seven votes, those didn't change; and after rounding up #9 to $5,000, there remained about $12,334, which was split evenly among those other three agencies. Councilmember Wick said he is still trying to hold onto the thought that he looks out to see what we try to accomplish and what the need is out in the community, said he repeatedly hears the opioid epidemic, the drugs that are happening to our community, and he looks at how are we going to impact that with these allocations; or the vulnerable seniors and hearing about how few meals they get and that Meals on Wheels provides their only meal for the day; and said he is still trying to hold onto the thought if there's a way that we could put some of these dollars to more of an impact for our community. Councilmember Haley said that Councilmember Wick is assuming that Meals on Wheels wants the money, and also assuming that Greater Spokane Substance Abuse Council could even ask for the money; she said she does not know what "Culture Awareness & Inclusion Event" is but she said she thought we were very Minutes Regular Council Meeting: 10-23-2018 Page 5 of 7 Approved by Council: DRAFT clear about how to allocate the money; we can't give more than they asked for, and to only give to these eleven people, and said it seems like it is late in the game to try to find out if any of these other organizations even want money; that if we want to look at changing the way we do it in the future, then we could have a discussion, but to tell these people if they fill out and send in their applications that they will be considered, but then to tell these same people that we actually lied about that as what we really meant was, we are going to fund some people we think also do valuable things for the community, but they don't have to follow the same rules you do; and said she doesn't think that is fair. Councilmember Thompson said she likes the process and the formula; that she believes the application process should be and is very clear, and said she also supports the amendment by Councilmember Woodard, and said she feels the rules are very clear; and not to change this process, but in the future, perhaps Council could look at what more they can do in the community which could be part of the overall budget discussion. Councilmember Wood said the LTAC uses the same formula; you have to apply and you can't allocate more than asked for; that the process is consistent and he likes it. Mayor Higgins invited public comment. Ms. Nina Fluegal, Spokane Valley: regarding the Heritable Museum request, she said they requested $8,300 but the allocation is $8,329, and she asked if she misunderstood something. City Manager Calhoun responded that the $8,329 is the average, but the award carried over to the last column on the spreadsheet, is $8,300. Vote by Acclamation to amend the motion: In Favor: Mayor Higgins, Deputy Mayor Haley, and Councilmembers Thompson, Woodard, Peetz, and Wood. Opposed: Councilmember Wick. Motion carried. Vote on the motion as amended: In Favor: unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: Mayor Higgins invited public comment. Ms. Vicki Walsh, Spokane Valley: said she appreciates the Council's work and they are doing a good job of taking care of the money; said she goes to work at 5 a.m. and her work schedule makes it difficult to come to meetings; she suggested Council might consider occasionally holding a Saturday morning meeting and allowing public comment; said there are not many people here tonight, and said she admits she doesn't understand how things go, but maybe to have those Saturday meetings once a month, or even every other month, so people might have a better opportunity to attend. ADMINISTRATIVE REPORTS: 9. Advance Agenda — Mayor Higgins Councilmember Peetz said there is a question of how to get more people involved, and maybe a get-together would work; or have a few Councilmembers get together monthly or every other month, or not necessarily a formal meeting, but lunch or coffee with a Councilmember. City Manager Calhoun said with less than a quorum, Councilmembers can get together with citizens as they can; but said this would be a difficult meeting to take "on the road" and meetings with a quorum would also require staff's involvement; adding that citizens can watch the meeting live or at their convenience via the video. Mayor Higgins added that as a practical matter, even three Councilmembers can invite people to gather someplace but we just can't have a quorum. Councilmember Thompson asked about the traffic situation in the Ridgemont area and what can we do to address neighboring communities. Mr. Calhoun said staff will carry forward a report; that the Police Department recently had SCOPE out there and they have shared some of that data with the city engineer; and he said we are sensitive to the community's concerns and will bring something forward to provide a broader perspective. INFORMATION ONLY The (10) Salary Commission update and the (11) Department Reports were for information only, although at the Mayor's request, the City Clerk gave a brief update of the status of applications received for appointment consideration to the Salary Commission. Minutes Regular Council Meeting: 10-23-2018 Page 6 of 7 Approved by Council: DRAFT CITY MANAGER COMMENTS City Manager Calhoun said our 2018 budget included $200,000 for a perimeter path and lighting for Browns Park and when the bids came in they were significantly greater than the engineer's estimate; and during our June budget workshop Council agreed to convert that money into additional volleyball courts; he said that yesterday our Public Works Superintendent Shane Arlt and his crew started work and have the holes dug or roughed in, and that he anticipates the project will be completed within the next few weeks. Mr. Calhoun also noted that October 30 is a fifth Tuesday of the month, and when practical and possible, Council will not hold a meeting on the fifth Tuesday, so therefore, there will be no Council meeting next week. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:35 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 10-23-2018 Page 7 of 7 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Hearing Examiner Interlocal Agreement GOVERNING LEGISLATION: Chapter 39.34 RCW; chapter 18.20 SVMC. PREVIOUS COUNCIL ACTION TAKEN: Original interlocal agreement executed with Spokane County for hearing examiner services in March, 2003; revised interlocal agreement for hearing examiner services with Spokane County in March, 2006; Addendum to hearing examiner interlocal in May, 2006; Addendum to hearing examiner interlocal agreement in April, 2013. Notice of termination of interlocal agreement to Spokane County June 20, 2018. November 6, 2018, administrative report on proposed interlocal agreement with City of Spokane. BACKGROUND: The City utilized the Spokane County Hearing Examiner for its hearing examiner needs through an interlocal agreement from 2003 through the present. The City gave notice to the County of termination of the agreement effective December 31, 2018. In considering its options for provision of these services, staff was mindful of several factors, including quality of service, cost, and potential conflicts of interest. There are limited options available due to the qualification requirements for a hearing examiner. A good hearing examiner must be an attorney experienced in land use, and be somewhat free of conflicts of interest with local developers. As a result, some local jurisdictions contract with attorneys from out of the area for hearing examiner services. Spokane County and the City of Spokane are large enough jurisdictions to justify having in-house hearing examiners. Staff is concerned about hiring a local private attorney with appropriate experience because they are very likely to have unavoidable conflicts of interest. The Hearing Examiner for Spokane is Brian McGinn, a position he has held for over five years. He has served as a pro tem Hearing Examiner for Spokane Valley three times in 2018 for various reasons. Staff found his hearings to be well run. As such, staff discussed a possible interlocal agreement with Spokane for use of Mr. McGinn's services. Spokane's charge for Mr. McGinn's services is $125 per hour, and his assistant's hourly rate is $30. This is very close to the prior charges by Spokane County for use of their Hearing Examiner, which averaged approximately $140 per hour over the past several years, which includes the Assistant's time. If Council approves this proposed interlocal agreement, staff anticipates a similar annual budget amount going forward. OPTIONS: (1) Approve on consent agenda; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to approve the Interlocal Agreement as presented. [Approved as part of the consent agenda or may be removed and discussed separately]. BUDGET/FINANCIAL IMPACTS: Anticipated to be similar to past years. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed interlocal agreement with City of Spokane for Hearing Examiner services. Return to: Office of the City Clerk 808 West Spokane Falls Blvd. Spokane, Washington 99201 C 1 T Y 0 F SPOKANE pl''' )l�ll)l >>>lll City Clerk's No. INTERLOCAL COOPERATION AGREEMENT BETWEEN CITY OF SPOKANE AND THE CITY OF SPOKANE VALLEY FOR HEARING EXAMINER SERVICES This Agreement is between the CITY OF SPOKANE VALLEY, a Washington State municipal corporation, (Spokane Valley), and the CITY OF SPOKANE, a Washington State municipal corporation, (City), jointly referred to hereinafter as the "Parties". WHEREAS, pursuant to RCW 39.34.080, governmental entities may contract with each other to perform any governmental service which each may legally perform; and WHEREAS, Spokane Valley recently cancelled its interlocal agreement with Spokane County for provision of hearing examiner services, effective December 31, 2018. As of January 1, 2019, Spokane Valley will not have a hearing examiner to conduct hearings on various administrative appeals or quasi-judicial hearings on land use matters within its jurisdictional boundaries; and WHEREAS, the City has adopted an ordinance that authorizes its Hearing Examiner to act as a hearing examiner pro -tem for other governmental entities to perform the duties of the hearing examiner when such hearing examiner is absent, has a conflict of interest or other reason; and WHEREAS, the Hearing Examiner is a City employee, serves the City of Spokane in that capacity and is a duly admitted member of the Washington State Bar Association and is knowledgeable on land use and other local government matters. Now, therefore, the Parties agree as follows: 1. PURPOSE. This Agreement is to provide a mechanism whereby the City's Hearing Examiner can act as the hearing examiner pro -tem to Spokane Valley to conduct administrative and quasi-judicial hearings. See Scope of Work attached as Exhibit A. 2. COMPENSATION. Spokane Valley agrees to pay the City for hearing examiner services at the rate of $125.00 per hour, plus reimbursement for travel, in accordance with the City's current mileage rate. The Hearing Examiner shall keep a log of the number of hours worked and nature of work performed for each hearing item. The Parties understand and acknowledge that the Hearing' Examiner shall not be considered an employee of Spokane Valley when performing services pursuant to this Agreement. 3. PAYMENT. Spokane Valley shall submit payment within 30 days of receipt of invoice for services rendered, payable to the City of Spokane, Office of the Hearing Examiner, Sixth Floor, City Hall, 808 West Spokane Falls Boulevard, Spokane, Washington 99201. 4. AUTHORIZATION FOR SERVICES. The Spokane Valley City Manager shall be responsible for the administration of this Agreement and the requesting of services from the Hearing Examiner. 5. AGREEMENT NOT EXCLUSIVE. The City of Spokane's Hearing Examiner is hereby appointed as a hearing examiner pro -tem for Spokane Valley. This Agreement is not exclusive and Spokane Valley may designate other hearing examiners pro -tem to hear similar matters as authorized by local ordinance or resolution. 6. DURATION. This Agreement is effective upon signature by both Parties and filing as required by law, and shall continue in operation until terminated byaone of the Parties. Either Party may terminate this Agreement upon at least 60 days written notice to the other Party. The Parties acknowledge that the availability of the Hearing Examiner is contingent upon the amount of work and the number of hearings that must be held by the Hearing Examiner. Spokane Valley understands and acknowledges that the City cannot guarantee that its Hearing Examiner will be available at all times that may be requested. 7.. DECISIONS. The hearing examiner pro -tem shall comply with the requirements of federal, state and local law, relating to the matter being considered by the examiner, including the ordinances and resolutions of Spokane Valley. If there is no applicable time period under statute or local ordinance or resolution for issuance of the Hearing Examiner's decision, the Hearing Examiner shall exercise his best efforts to render a written decision with findings and conclusions within 30 calendar days of concluding the hearing. If the Hearing Examiner's written decision is appealed, the Hearing Examiner shall review and certify the record from the hearing to the appropriate body after preparation of the record by Spokane Valley. 8. ADMINISTRATIVE SUPPORT. Spokane Valley shall supply all necessary administrative support services for the Hearing Examiner, such as hearing room, recording equipment, clerk, secretarial support, notifications and copies of applicable regulations, policies, and reports. If the Hearing Examiner uses his own secretary, for secretarial support, secretarial support time will be billed to Spokane Valley at a rate of $30 per hour. 9. AGREEMENT ADMINISTRATION. No new or separate legal entity or administrative entity is formed by this Agreement. No property will be acquired, held or disposed of pursuant to this Agreement. 2 10. LEGAL RELATIONS AND INDEMNIFICATION. Spokane Valley shall indemnify, defend and hold harmless the City, its officers, employees including the Hearing Examiner, and agents 'from any action, claim or proceedings instituted by any third party, arising out of the performance, purported performance or failure of performance of professional services rendered in good faith by the City's Hearing Examiner pursuant to this Agreement. Other than as provided above, the City shall indemnify, defend and hold harmless Spokane Valley, its officers, employees and agents from any action, claim or proceedings arising from the negligence of the City, its officers, employees including the Hearing Examiner, and agents, except to the extent of the concurrent negligence of Spokane Valley. 11. TERMINATION. If the Agreement is terminated, Spokane Valley shall reimburse the City for any services performed pursuant to this Agreement that have not at the time of termination been paid for and which the Parties have previously agreed is compensable work. 12. VENUE. This Agreement has and shall be construed as having been made and delivered in the State of Washington and the laws of the State of Washington shall be applicable to its construction and enforcement. Any action at law, suit in equity or judicial proceedings for the enforcement of this Agreement or any provision hereto shall be instituted only in the courts of competent jurisdiction within Spokane County, Washington. 13. ALL WRITING AS CONTAINED HEREIN. This Agreement contains all of the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind the Parties. 14. RECORDING. This Agreement shall be recorded with the Spokane County Auditor after its approval by both Parties. 15. CHAPTER 39.34 RCW REQUIRED CLAUSES. A. Purpose. See Section 1 above. B. Duration. See Section 6 above. C. Organization of Separate Entity and Its Powers. See Section 9 above. D. Responsibilities of the Parties. See provisions above. E. Agreement to be filed. See Section 14 above. F. Financing. See Section 2 above. G. Termination. See Section 11 above. 3 H. Property upon Termination. No property acquisitions expected. IN WITNESS WHEREOF, the parties hereby execute the above Agreement: Dated this day of CITY OF SPOKANE VALLEY, WASHINGTON Mark Calhoun, City Manager Attest: Approved as to form: Christine Bainbridge, City Clerk Office of the City Attorney Dated this day of CITY OF SPOKANE, WASHINGTON By Title Attest: Ap.roved as to form: City Clerk Assistant City Attorney Attachments to this Agreement: Exhibit A — Scope of Work 4 18-135 Scope of Work The Hearing Examiner will conduct all aspects of various types of public hearings for the City on an ad hoc basis as needed. The majority of hearings are for decisions on land use applications, including, but not limited to preliminary plats, conditional use permits, variances, appeals on State Environmental Policy Act (SEPA) determinations, planned unit developments, and other similar land use applications. The Hearing Examiner will also conduct any appeals of administrative Code Enforcement violation and dangerous dog determinations. Lastly, the City may request that the Hearing Examiner conduct other types of hearings relating to television franchises or other quasi- judicial matters. The City anticipatesthe following scope of work for the Hearing Examiner: Hearing Examiner Services shall include all time spent by the Hearing Examiner in making site visits, preparing for and conducting public hearings or appeals, reviewing the record and applicable evidence, drafting written decisions and rulings, organizing and mailing decisions or recommendations to appropriate parties, drafting necessary correspondence, and conducting other duties pursuant to chapter 18.20 SVMC as adopted or amended. Hearing Examiner Services shall also include the time spent by the Hearing Examiner in meeting with City staff to discuss improvements to the City's Hearing Examiner system, if specifically requested by the City Manager or his/her designee, and reporting to and meeting with the City Council and/or Planning Commission as requested by City staff. The Hearing Examiner shall charge and retain the costs of preparing and certifying records and transcripts for appeals of City Hearing Examiner decisions from the appellant as provided by statute or SVMC. The Hearing Examiner may consult with City staff on any issue related to the performance of Hearing Examiner Services under the terms of the Agreement. Hearings shall be held in a location or locations and at such times as designated by the City. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Federal lobbyist agreement. GOVERNING LEGISLATION: SVMC 3.46.010, SVMC 3.46.030. PREVIOUS COUNCIL ACTION TAKEN: June 12, 2018 Budget Workshop request from Council that staff initiate the process for identifying and contracting with a government affairs firm that specializes in lobbying at the federal level, and specifically has expertise in federal transportation funding; administrative report July 24, 2018. November 6, 2018 administrative report. BACKGROUND: The Council requested that staff initiate an RFQ process to identify qualified firms to provide governmental affairs (lobbying) assistance to the City for federal issues, including for additional funding for large infrastructure projects including Bridging the Valley and the Barker Road Corridor Proj ect. After releasing the RFQ, the City received 18 responses from various firms. From those, the review team identified five for phone interviews, from which the review team identified two firms to interview in person. The two finalists were Cardinal Infrastructure, LLC, and Van Scoyoc Associates, Inc. Both firms were excellent in their in-person interviews at City Hall, making the selection more difficult. One of the selection team members had prior experience with Cardinal Infrastructure through their appointment to the Spokane Transit Agency, and reported that Cardinal Infrastructure was instrumental in recently helping STA get substantial funding for a large project. Based on the qualifications, interview process, and this additional information regarding Cardinal Infrastructure, LLC, the review team is recommending that the contract for federal lobbying be awarded to Cardinal Infrastructure, LLC. A copy of the proposed contract is attached. The proposed annual fee from Cardinal for all services and costs related to providing the services set forth in the Scope of Services/Fee Statement is $78,000, which is within the City's adopted budget amount. This includes two trips by Cardinal Infrastructure to travel to Spokane Valley to assist us in formulating a federal lobbying agenda, and to keep the City apprised as needed on issues of interest to the City. It also includes hard costs incurred by Cardinal Infrastructure in conducting meetings by visiting Councilmembers and staff twice per year. Costs for Councilmembers and staff for such things as airfare, hotel, meals, and transportation to and in Washington, D.C. would be covered by the City. This proposed contract is drafted similar to the contract the City has with Gordon Thomas Honeywell for state lobbying, and would be a one year (end of 2019) contract, with up to four one year options that may be implemented at the mutual decision of the City and Cardinal Infrastructure. OPTIONS: (1) Approve on the consent agenda; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to approve the Interlocal Agreement as presented. [Approved as part of the consent agenda or may be removed and discussed separately]. BUDGET/FINANCIAL IMPACTS: The contracted amount would be for $78,000 annually, plus City costs for travel expenses to and from Washington D.C. The 2019 Budget includes appropriations to accommodate these expenditure. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed contract with Cardinal Infrastructure, LLC for federal lobbyist. AGREEMENT FOR SERVICES Cardinal Infrastructure, LLC THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Cardinal Infrastructure, LLC, hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until December 31, 2019. Upon mutual written agreement of the Parties, the City may grant up to four additional one-year options, which may be exercised by the City Manager. Renewal, if any, shall coincide with the calendar year. Agreement for Services (without professional liability coverage) Page 1 of 6 Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant $78,000 annually, ($6,500 monthly), (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement, including all expenses, as set forth in Exhibit A. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge, City Clerk Phone: (509) 720-5000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 Name: Anja Graves, Partner Cardinal Infrastructure, LLC Phone: 202-434-8266 Address: 601 Pennsylvania Avenue NW, Suite 900 Washington, D.C., 20004 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses Agreement for Services (without professional liability coverage) Page 2 of 6 enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. Agreement for Services (without professional liability coverage) Page 3 of 6 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and $2,000,000 for general aggregate. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of, whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever Agreement for Services (without professional liability coverage) Page 4 of 6 relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys° fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane Agreement for Services (without professional liability coverage) Page 5 of 6 County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business if it has not already done so. 22. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services/Fee proposal B. Insurance Certificates The Parties have executed this Agreement this _ day of , 20_. CITY OF SPOKANE VALLEY Consultant: Cardinal Infrastructure, LLC 1 Mark Calhoun, City Manager By: StJ� & S . %1,:11c r Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Agreement for Services (without professional liability coverage) Page 6 of 6 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of proposed Ordinance #18-023 which amends the 2018 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2018 Budget when it was amended on May 29, 2018. On October 2, 2018, an Administrative Report was delivered to Council regarding the need for a budget amendment. On October 23, 2018, a public hearing was held on this topic and Ordinance #18-023 was advanced to a second reading. BACKGROUND: Since the initial adoption of the 2018 Budget on November 14, 2017 and the subsequent amendment on May 29, 2018, a number of events have transpired in the normal course of operations that necessitate a 2018 Budget amendment. They include: #001 - General Fund Provide additional appropriations (expenditures) of $33,265 comprised of: • $5,465 increase in cell phone costs across multiple departments for services that allow the City to archive text messages. • $1,500 increase in advertising for recruitment of City employees to fill vacancies. The job market is more competitive for certain job descriptions, and in response, the Human Resources Department has required additional advertising to generate qualified candidates. • Additional $3,300 to fund the City's employee education reimbursement fund for actual costs in 2018. • $29,725 is reduced from the Parks & Recreation Maintenance Division for professional services and is added to a transfer out to the Parks Capital Projects Fund #309 for design services on the Appleway Trail University to Pines segment amenities. • $23,000 increase to replace the pump at the Park Road Pool. This occurred back in June of 2018 and was paid for through the contract with the YMCA for aquatic services. #101 — Street O&M Fund Increase expenditures by $455 for cell phone costs for services that allow the City to archive text messages. #104 — Hotel / Motel Tax — Tourism Facilities Fund Increase revenues by $250,000 reflecting a transfer in from the Hotel / Motel Fund #105 that was approved through the lodging tax process at the January 9, 2018 Council meeting. #105 — Hotel / Motel Tax Fund Net change of $0 in expenditures; however, transfers out to the Hotel / Motel Tax — Tourism Facilities Fund #104 are increased by $250,000 and tourism promotion costs are reduced by 1 $250,000, as was approved during the lodging tax process at the January 9, 2018 Council meeting. #106 — Solid Waste Fund This fund is being amended to include the estimated $1,000,000 in road wear fee revenues collected as part of the collection contract with Waste Management, along with a corresponding transfer out to the Pavement Preservation Fund #311 for the same amount. #301 — REET 1 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue projections. Increase expenditures by $38,000 due to changes in expected transfers out to the Railroad Grade Separation Projects Fund #314 related to the Barker Grade Separation project. Grant proceeds are expected to be expended prior to City REET funds to the extent possible. #302 — REET 2 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $700,000 based on revised revenue projections. Increase expenditures by $95,890 due to changes in the expected transfers out to the Street Capital Projects Fund #303 to reflect current estimates for various projects. #303 — Street Capital Projects Fund This fund is being amended to reflect estimated progress on a number of projects, including intersection improvements at 8th and Carnahan and the reconstruction of Euclid Ave. from Flora to Barker, as well as updates to estimated project costs. However, there is a net $0 effect on expenditures and revenues. #309 — Park Capital Projects Fund This fund is being amended to reflect estimated progress on a number of projects. Revenues are increase by $29,725 for a transfer in from the General Fund to pay for design services on the Appleway Trail University to Pines segment amenities. Expenditures increase by $65,425, including: • A decrease of $176,800 for the Browns Park lighting and pathway and corresponding increase for the Browns Park volleyball courts, reflecting Council's decision to shift funding between these projects after the City received bids far in excess of the available funding for the lighting and pathway. • An increase of $29,725 for amenities on the Appleway Trail — University to Pines segment for design services. • An increase of $7,700 to upgrade the electrical service at Mirabeau Point Park. • An increase of $28,000 for placement of the Heart of the Valley sculpture. #311 — Pavement Preservation Fund This fund is being amended to reflect estimated progress on a number of projects as well as updates to estimated project costs. There is a net $0 effect on revenues and an increase of $401,940 for expenditures. 2 #312 — Capital Reserve Fund • Expenditures/appropriations of $884,519 include: o An increase of $5,383 for remaining costs for the siting of sculptures and additional lighting requirements for the sculptures at the new City Hall building. o An increase of $874,327 in transfers out to the Street Capital Projects Fund #303 for projects including the reconstruction of Euclid Ave. from Flora to Barker, improvements to the intersection at 8th and Carnahan, and design services for widening the Barker Rd. corridor. o An increase of $4,809 in transfers out to the Railroad Grade Separation Projects Fund #314 for the Pines Rd Grade Separation Project. #314 — Railroad Grade Separation Fund Revenues decrease by 1,107,112 and expenditures decrease by $1,939,921. These decreases are related to updated timing of the design work that is currently being done on both the Barker and Pines Grade Separation Projects. #402 — Stormwater Management Fund Increase expenditures by $228 for cell phone costs for services that allow the City to archive text messages. #403 — Aquifer Protection Fund Increase revenues by $445,955 and expenditures by $248,780 related to various capital projects that will be completed during 2018 and associated grant revenues. The 2018 Budget amendment reflects the changes noted above and will affect 14 funds resulting in total revenue increases of $2,018,568 and appropriation/expenditure increases of $828,581. 001 General Fund 101 Street O&M Fund 104 Hotel/Motel Tax- Tourism Facilities Fund 105 Hotel/Motel Tax Fund 106 Solid Waste Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 0 33,265 0 455 250,000 0 0 0 1,000,000 1,000,000 700,000 38,000 700,000 95,890 0 0 29,725 65,425 0 401,940 0 884,519 (1,107,112) (1,939,921) 0 228 445,955 248,780 2,018,568 828,581 The 2018 Budget amendment also includes one change to the Employee Position Classification Monthly Salary Schedule in order to reflect a change in the grade of one position. 3 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 101 Street O&M Fund 104 Hotel/Motel Tax- Tourism Facilities Fund 105 Hotel/Motel Tax Fund 106 Solid Waste Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 0 33,265 0 455 250,000 0 0 0 1,000,000 1,000,000 700,000 38,000 700,000 95,890 0 0 29,725 65,425 0 401,940 0 884,519 (1,107,112) (1,939,921) 0 228 445,955 248,780 2,018,568 828,581 The 2018 Budget amendment also includes one change to the Employee Position Classification Monthly Salary Schedule in order to reflect a change in the grade of one position. 3 OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #18-023 amending Ordinance #17-014 which adopted a budget for the period January 1, 2018 through December 31, 2018, as subsequently amended by Ordinance #18-011. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2018 Budget that was adopted on November 14, 2017 and subsequently amended on May 29, 2018. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #18-023 • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. • Proposed amended Employee Position Classification Monthly Salary Schedule. 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 18-023 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 17-014, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2018 THROUGH DECEMBER 31, 2018, AS SUBSEQUENTLY AMENDED BY ORDINANCE 18-011; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council approved Ordinance 17-014 on November 14, 2017, which adopted the 2018 annual budget; and WHEREAS, the City Council approved Ordinance 18-011 on May 29, 2018, which amended the 2018 annual budget, and WHEREAS, subsequent to the November 14, 2017 adoption and May 29, 2018 amendment of the 2018 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, a change in the classification of employee positions has been made by the City Manager, which necessitates changes to the Employee Position Classification Monthly Salary Schedule which was included in the 2018 annual budget; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2018 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2018 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 17-014 adopted a budget for the twelve months beginning January 1, 2018 and ending December 31, 2018, and Ordinance 18-011 amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 17-014, as subsequently amended by Ordinance 18-011, is hereby further amended as set forth in Attachment A to this Ordinance, which is incorporated herein. Section 2. Amended Employee Position Classification Monthly Salary Schedule. Ordinance No. 17-014 adopted an Employee Position Classification Monthly Salary Schedule as part of the budget for the twelve months beginning January 1, 2018 and ending December 31, 2018. The schedule is hereby amended as set forth in Attachment B to this Ordinance, which is incorporated herein. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Ordinance 18-023 amending the 2018 budget Page 1 of 4 Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of November 2018. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 18-023 amending the 2018 budget Page 2 of 4 ATTACHMENT A Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Revenues Total Sources Appropriations Estimated Ending Fund Balance Adopted via Ord. 17-014 Amended via Ord. 18-011 Amended via Ord. 18-023 Total Revenues Adopted via Ord. 17-014 Amended via Ord. 18-011 Amended via Ord. 18-023 Total Appropriations 001 General 33,664,222 43,048,025 0 0 43,048,025 76,712,247 42,625,888 3,492,429 33,265 46,151,582 30,560,665 101 Street O&M 1,067,294 4,172,200 0 0 4,172,200 5,239,494 4,602,291 0 455 4,602,746 636,748 103 Paths & Trails 46,324 8,700 0 0 8,700 55,024 0 50,000 0 50,000 5,024 104 Hotel/Motel Tax - Tourism Facilities 1,228,595 378,500 0 250,000 628,500 1,857,095 0 0 0 0 1,857,095 105 Hotel/Motel Tax 221,867 581,000 0 0 581,000 802,867 602,000 0 0 602,000 200,867 106 Solid Waste 190,682 225,000 0 1,000,000 1,225,000 1,415,682 225,000 0 1,000,000 1,225,000 190,682 107 PEG 54,837 79,000 0 0 79,000 133,837 71,200 0 0 71,200 62,637 120 CenterPlace Operating Reserve 300,000 0 0 0 0 300,000 0 0 0 0 300,000 121 Service Level Stabilization 5,500,000 0 0 0 0 5,500,000 0 0 0 0 5,500,000 122 Winter Weather Reserve 7,717 3,500 490,000 0 493,500 501,217 500,000 0 0 500,000 1,217 204 Debt Service LTGO 03 0 977,400 0 0 977,400 977,400 977,400 0 0 977,400 0 301 Capital Projects 2,125,374 807,500 0 700,000 1,507,500 3,632,874 1,816,181 0 38,000 1,854,181 1,778,693 302 Special Capital Projects 3,008,424 808,000 0 700,000 1,508,000 4,516,424 1,770,873 0 95,890 1,866,763 2,649,661 303 Street Capital Projects 66,692 11,151,790 0 0 11,151,790 11,218,482 11,151,790 0 0 11,151,790 66,692 309 Parks Capital Projects 126,202 2,577,300 50,000 29,725 2,657,025 2,783,227 2,441,300 233,000 65,425 2,739,725 43,502 310 Civic Facilities Capital Projects 843,688 5,900 0 0 5,900 849,588 0 0 0 0 849,588 311 Pavement Preservation 3,362,503 4,973,200 0 0 4,973,200 8,335,703 4,058,600 0 401,940 4,460,540 3,875,163 312 Capital Reserve 4,427,286 1,090,960 2,795,429 0 3,886,389 8,313,675 439,100 0 884,519 1,323,619 6,990,056 313 City Hall Construction 101,076 0 0 0 0 101,076 74,960 0 0 74,960 26,116 314 Railroad Grade SeparationProjects 1,068,803 1,919,921 0 (1,107,112) 812,809 1,881,612 2,919,921 0 (1,939,921) 980,000 901,612 57,411,586 72,807,896 3,335,429 1,572,613 77,715,938 135,127,524 74,276,504 3,775,429 579,573 78,631,506 56,496,018 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended via Amended via Total Total Adopted via Amended via Amended via Total Working No. Working Capital Funds Capital Ord. 17-014 Ord. 18-011 Ord. 18-023 Revenues Sources Ord. 17-014 Ord. 18-011 Ord. 18-023 Appropriations Capital 402 Stormwater Management 1,973,424 1,942,500 0 0 1,942,500 3,915,924 2,299,089 0 228 2,299,317 1,616,607 403 Aquifer Protection Area 1,413,073 460,000 0 445,955 905,955 2,319,028 400,000 0 248,780 648,780 1,670,248 501 Equipment Rental & Replacement 1,096,283 182,529 0 0 182,529 1,278,812 20,000 0 0 20,000 1,258,812 502 Risk Management 244,261 370,000 0 0 370,000 614,261 370,000 0 0 370,000 244,261 4,727,041 2,955,029 0 445,955 3,400,984 8,128,025 3,089,089 0 249,008 3,338,097 4,789,928 Total of all Funds 62,138,627 75,762,925 3,335,429 2,018,568 81,116,922 143,255,549 77,365,593 3,775,429 828,581 81,969,603 61,285,946 Ordinance 18-023 amending the 2018 budget Page 3 of 4 ATTACHMENT B EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2018 Position Title Grade 2018 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,898.90 City Attorney 21 8,888.39 - 13,409.13 Finance Director 21 8,888.39 - 13,409.13 Parks and Recreation Director 20 7,999.45 - 11,133.86 City Engineer 19 7,199.37 - 10,862.30 Deputy City Attorney 19 7,199.37 - 10,862.30 Human Resources Manager 19 7,199.37 - 10,862.30 Planning Manager 18 6,480.26 - 9,775.59 Building Official 18 6,480.26 - 9,775.59 Engineering Manager 18 6,480.26 - 9,775.59 Economic Development Manager 18 6,480.26 - 9,775.59 Senior Engineer 17 5,831.91 - 8,797.67 Accounting Manager 17 5,831.91 - 8,797.67 Assistant Building Official 17 5,831.91 - 8,797.67 Attorney 16 5,248.20 - 7,917.40 City Clerk 16 5,248.20 - 7,917.40 Engineer 16 5,248.20 - 7,917.40 Public Works Superintendent 16 5,248.20 - 7,917.40 Senior Administrative Analyst 16 5,248.20 - 7,917.40 Senior Planner 16 5,248.20 - 7,917.40 Development Services Coordinator 16 5,248.20 - 7,917.40 GIS/Database Administrator 16 5,248.20 - 7,917.40 Accountant/Budget Analyst 16 5,248.20 - 7,917.40 Associate Planner 15 4,724.02 - 7,126.14 Assistant Engineer 15 4,724.02 - 7,126.14 IT Specialist 15 4,724.02 - 7,126.14 Engineering Technician II 15 4,724.02 - 7,126.14 Economic Development Project Specialist 15 4,724.02 - 7,126.14 Senior Plans Examiner 15 4,724.02 - 7,126.14 Public Information Officer 15 4,724.02 - 7,126.14 Human Resource Analyst 14 4,251.88 - 6,414.02 Administrative Analyst 14 4,251.88 - 6,414.02 CenterPlace Coordinator 14 4,251.88 - 6,414.02 Planner 14 4,251.88 - 6,414.02 Building Inspector II 14 4,251.88 - 6,414.02 Plans Examiner 14 4,251.88 - 6,414.02 Engineering Technician I 14 4,251.88 - 6,414.02 Senior Permit Specialist 14 4,251.88 - 6,414.02 Code Enforcement Officer 14 4,251.88 - 6,414.02 Maintenance/Construction Inspector 13-14 3,826.38 - 6,414.02 Recreation Coordinator 13-14 3,826.38 - 6,414.02 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,772.39 Building Inspector I 13 3,826.38 - 5,772.39 Executive Assistant 13 3,826.38 - 5,772.39 Planning Technician 13 3,826.38 - 5,772.39 Deputy City Clerk 12-13 3,445.00 - 5,772.39 Senior Center Specialist 12-13 3,445.00 - 5,772.39 Human Resources Technician 12-13 3,445.00 - 5,772.39 Permit Facilitator 12 3,445.00 - 5,195.03 Help Desk Technician 12 3,445.00 - 5,195.03 Administrative Assistant 11-12 3,099.55 - 5,195.03 Permit Specialist 11-12 3,099.55 - 5,195.03 Accounting Technician 11-12 3,099.55 - 5,195.03 Maintenance Worker 11-12 3,099.55 - 5,195.03 Office Assistant II 10-11 2,789.41 - 4,675.75 Custodian 10 2,789.41 - 4,207.20 Office Assistant I 9-10 2,510.78 - 4,207.20 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. Ordinance 18-023 amending the 2018 budget Page 4 of 4 J P;IFinance12018 BudgetlArnendmertt #212018 11 1352018 Amendment No 2 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail 1 11113/2018 1 Account Description Account Number [#001 - General Fund 'Recurring Expenditures Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Advertising Cell Phones Education Reimbursement Cell Phones Cell Phones Cell Phones Cell Phones Cell Phones Professional Services Cell Phones Professional Services Cell Phones 001,011.000.511.60.42.03 001.013.000.513.10.42.03 001.013.015.515.32.42.03 001.018013513.10.42.03 001.018.014.514.23.42.03 001.018.016.518.10.41.17 001.018.016,518.10.42.03 001.018.016.518.10.49.10 001.033.000.518.30.42.03 001.040.041.543.10.42.03 001.040.042.558.70.42.03 001.040.043.558.50.42.03 001.076.000.576, 80.42.03 001,076.300.576.80.41.05 001.076.301.571.20.42.03 001.070.302.576.20,41.0 5 001.076.305.575.50.42.03 1Nonrecurring expenditures Transfer out - #300 001.090.099.597.30.00.90 Description /Justification Initial Budget Amendment Amended Budget - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Recruiting costs are increasing due to tight labor market - Text message archiving solution - Srnarsh - Employee education reimbursement fund - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Text message archiving solution - Smarsh - Professional Services transferred to Fund #309 to pay for design services on Appleway Trail Amenities - Text message archiving solution - Smarsh - Replace pump al Park Road Pool - Text message archiving solution - Smarsh Total recurring expenditures Professional Services transferred to Fund #309 to pay for design services on Appleway Trail Amenities Total nonrecurring expenditures 3,800 1,593 5,393 540 455 995 481 455 936 a 228 228 600 910 1,510 1,500 1,500 3,000 0 228 228 0 3,300 3,300 a 22a 228 4,200 228 4,428 540 228 768 5,800 228 6,028 0 228 228 816,500 200 415,000 900 400,000 (29,725) 786,775 228 428 23,000 438,000 228 1,128 3,540 29,725 429,725 29,725 Total of all General Fund revenues 0 Total of all General Fund expenditures 33 265 Page 1 of 6 11113/2018 1 P:1Finance12018 Budget\Amendment #212018 11 1312018 Amendment No 2 Detail vi for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail Account Description Account Number #101 - Street O&M Fund Expenditures Cell Phones Description/Justification Initial Budget Amendment Amended Budget 101.042.000.542.10.42.03 - Text message archiving solution - Smarsh #104 - Hotel/Motel Tax- Tourism Facilities Fund Revenues Transfers in - #105 Total expenditures 104.000.000.397.10,50 - LTAC set aside in 2018 for tourism venue I#105 - Hotel/Motel'Tax Fund' Expenditures Transfers out - #104 Tourism Promotion Total revenues 105.105.000.597.10.00,40 - LTAC set aside in 2018 for tourism venue 105,105.000.557.30.41.00 - LTAC set aside in 2018 for tourism venue #106 - Solid Waste Fund Revenues Solid Waste Road Wear Fee Expenditures Transfer out - #311 106.000.000.344.10.01 3,500 455 455 3,955 0 250,000 250,000 250,000 0 250,000 250,000 572,000 (250,000) 322,000 Total expenditures? 0 - Road wear fee for Waste Management Contract 0 1,000,000 1,000,000 Total revenues; ! 1,000,000 106.000.000.597.31.00.10 - Road wear fee transferred for pavement pres 0 1,000,000 1,000,000 Total expenditures Page 2of6 1,000,000 J P:1Finance12018 Budget\Amendment #21,2018 11 1312018 Amendment No 2 Detail v1 for RCA,xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail Account Description Account Number Description /Justification I#301 • REET 1 Capital Projects Fund Revenues REET 1 - 1st Quarter Percent 301,301.000.318.34.00 - Revised estimate based on projections Expenditures Transfer out - #314 11113/2018 Initial Budget Amendment Amended Budget Total revenues 301.000,000,597,31.00.40 - Barker Grade Separation Project 1#302 - REET 2 Capital Projects Fund Revenues REET 2 - 2nd Quarter Percent Expenditures Transfer out - #303 Total expenditures 800,000 700,000 1,500,000 I 700,000 0 38,000 38,000 3$,0001 302.302.000.318.35.00 - Revised estimate based on projections 800,000 Total revenues 302.000,000.597.30.00.30 - Revised project schedules 1,003,544 700,000 1,500,000 700,000 95,890 1,099,434 Total expenditures 95,890 Page 3of6 P:1Finance12018 BudgeMmendment #212018 11 13\2018 Amendment No 2 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail 11/13/2018 Account Description Account Number I#303 - Street Capital Projects Fund Revenues Grant Proceeds Developer Fees Transfers in - #302 Transfers in -#312 Transfers in -#312 Transfers in - #312 Transfers in -#312 Expenditures Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay Capital aultay Capital outiay Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay 303.000. xxx.330.00.00 303, 000_xxx.367.12.01 303.303. xxx.397.30.20 303.000.251.397.31.20 303.000.247.397.31.20 303.000. xxx.397, 31.20 303.000.xxx.397.31.20 303.303.123.595.Xx. xx.;ot 303.303.141.595.xx. xx.xx 303.303.142.595.xx. xx.xx 303.30 3.166.595.xx.Xx.xx 303.000.201.595.xx.xx. xx 3 03.000.2 2 2.5 9 5. xx . x x. xx 303.000.247.595, xx. x x. xx 303.000.251.595.xx.xx.xx 3 03.00 0.2 5 9.5 9 5. xx.xx. xx 303.000.26 3.595.xx.xx. xx 303.0 00.265.595.Xx.xx.Xx 303.000.273.595. xx.xx. xx 303.000.275.595.xx.xx. xx 30 3, 00 0.276.5 95. x x. x x. xx 303.000.277.595.xx.xx. xx 303.000.278.595.xx. xx. xx 303.000.279, 595.xx. xx.xx 303.000.xxx.595.xx. xx. x x 303.0 0 0.xxx. 595.xx. xx. xx 303.000.xx x. 595.xx. xx. xx 303.000.xxx.595. xx.xx.xx 3 03.0 00.xxx.59 5.xx. xx, xx Description 1 Justification initial Budget Amendment Amended Budget - Revised project schedules - Revised project schedules - Revised project schedules - Euclid Ave - Flora to Barker - 8th & Carnahan intersection improvements - Indiana bus stops & crosswalks - Barker Corridor Total revenues - Mission Ave. - Flora to Barker - Sullivan & Euclid PCC (PE & RW) - Broadway tg ArgonnalMullan PCC intersection - Pines Rd (SR27) & Grace Ave. intersect Safely - ITS Infill Project Phase 1 - Citywide Reflective Signal Backplates 8th & Carnahan Intersection Improvements - Euclid Ave. - Flora to Barker - N. Sullivan Corridor ITS Project - Citywide Signal Backplates - Wellesley Sidewalk Project - Barker/I-90 Interchange - Barker Rd Widening - River to Euclid - Barker Rd Widening - Euclid to Garland - Barker Rd Widening - Garland to Trent - Wilbur Rd Sidewalk - Boone to Broadway - Knox Ave Sidewalk - Hutchinson to Sargent - Barker Road Widening - Coleman Sidewalk. - Argonne Reconstruction - Indiana to Montgom - Indiana bus stops & crosswalks - Contingency 8,919,182 65,212 1,003,544 5,000 a 110,000 0 3,625,716 2,250,000 402,710 378,172 17,000 0 5,000 808,723 24,526 647,665 0 0 0 0 0 0 106,500 25,000 512,000 110,000 1,000,000 (938,037) (32,180) 95,890 410,839 425,000 (110,000) 148,488 136,412 25,000 91,799 92,290 58,828 25,645 425,000 414,359 (723,723) 100,193 (609,665) 500,000 88,000 54,000 36,000 20,00a 20,000 (106, 500) (25, 000) (512,000) (110,000) (638) TTolal expenditures G t7:", Page 4 of 6 7,981,145 33,032 1,099,434 415,839 425,000 0 148,488 3,762,128 25,000 2,341,799 495,000 437,000 42,645 425,000 419,359 85,000 124,719 36,000 500,000 88,000 54,000 36,000 20,000 20,000 0 a 0 0 999,362 P:1Flnance12018 Budget'Amendment #2\2018 11 131,2018 Amendment No 2 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail 1 11/13/2018 Account Description Account Number I#309 - ParksCapital Projects Fund Revenues Transfers in -#001 Expenditures Capital outlay Capital outlay Capital outlay Capital outlay Capital outlay 309.000.280.397.00.10 399.000.271 .5 94 .76 . 63. 00 309.000.280.594.76.63, 00 309.000.282.594.76.63.00 309.000.283.594.76.63.00 309.000.xxx.594.76.63, 00 I#311 - Pavement Preservation Fund Revenues Transfers in - #106 Grant Proceeds Expenditures Capital outlay 311.000.000.397.10.60 311,000,xxx.33x.xx,xx Description ! Justification Initial Budget Amendment: Amended Budget - Appleway Trail - Univ. to Pines Amenities ITotal revenues - Funding for Browns Park Lighting & pathway moved to Browns Park volleyball courts - Appleway Trail - Univ. to Pines Amenities - Funding for Browns Park lighting & pathway moved to Browns Park volleyball courts - Upgrade electrical service at Mirabeau Point - Heart of the Valley sculpture placement Total expenditures - Road wear fee transferred for pavement pres - Revised project schedules Total revenues 311.000.xxx.595.xx.xx.xx - Revised project schedules 1#312 -Capital Reserve Fund Expenditures Capital outlay 312.000.215.595.xx.xx.xx Transfers out #303 (Euclid Ave - Flora to Barker) Transfers out #303 (8th & Carnahan Intersection) Transfers out #303 (Indiana bus slops & crosswalks) Transfers out 4303 (Barker Road Corridor) Transfers out #314 (Pines Rd Grade Separation) Total expenditures - City Hall Sculpture Siting Transfers out #303 (Euclid Aye - Flora to Barker) Transfers out #303 (8th & Camahan Intersection) Transfers out #303 (Indiana bus slops & crosswalks) Transfers out #303 parker Road Corridor) Transfers out #314 (Pines Rd Grade Separation) 0 29,725 29,725 I 200,000 (176,800) 0 29,725 a 176,800 a 7,700 O 28,000 65,425 29,725 23,200 29,725 176,800 7,700 28,000 O 1,000,000 1,000,000 2,572,500 (1,000,000) 1,572,500 0, 4,008,600 401,940 401,940 4,410, 540 0 5,383 5,383 5,000 410,839 415,839 O 425,000 425,000 110,000 (110,000) 0 0 148,488 148,488 a 4,809 4,809 ITotal expenditures884,519 Page 5 of 6 P:1Finance12018 BudgetlAmendment #212018 11 1312018 Amendment No 2 Detail vi for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2018 Budget - Amendment #2 Line Item Detail I 11/13/2018 Account Description Account Number I#314 - Railroad Grade Separation Projects Fund Revenues Grant Proceeds Transfers in - #301 Transfers in - #312 Expenditures Capital outlay Capital outlay 314.000.143. xxx.xx.xx 314.000.143.397.30.10 314.000.223.397.31.20 Description /Justification Initial Budget Amendment Amended Budget - Revised project schedules - Revised project schedules - Revised project schedules Total revenues. 314.000.143.595.10.xx.xx - Barker Rd Grade Separation Project 314.000.223.595.10.xx.xx - Pines Rd Grade Separation Project 1#402 - Stormwater Management Fund Exnonditures Cell Phones Total expenditures 1,919,921 (1,149,921) 770,00❑ 0 38,000 38,000 0 4,809 4,809 (1,107,112) 1,919,921 (1,019,921) 900,000 1,000,000 (920,000) 80,000 (1;939,921)! 402,402.000.531.36.42.03 - Text message archiving solution - Smarsh 1,900 228 2,128 1#403 - Aquifer Protection Area Fund Revenues Grant Proceeds Expenditures Capital outlay Total expenditures, i 2281 403.000.xxx.37x.xx.xx - Revised project schedules 0 445,955 445,955 Total revenues 445,955 403.000.xxx.595.xx.xx.xx - Revised project schedules 400,000 248,780 648,780 Total expenditures 248,780 Totals Across all Funds Total revenues 2,018,588 ,Total expenditures 828,581 Page 6 of 6 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds ##001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community and Public Works Recreation Program Revenues Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in -#101 (street admin) Transfers in - #105 (him tax -CP advertising) Transfers in - #402 (storm admin) 11/13/2018 2018 As Adopted 1st Amendment 211d Amendment As Amended 11,796,100 0 0 11,796,100 20,881,900 0 0 20,881,900 967,800 0 0 967,800 1,738,000 0 0 1,738,000 381,000 0 0 381,000 1,210,000 0 0 1,210,000 2,109,600 0 0 2,109,600 1,319,900 0 0 1,319,900 1,684,100 0 0 1,684,100 633,300 0 0 633,300 1,000 0 0 1,000 201,800 0 0 201,800 39,700 0 0 39,700 30,000 0 0 30,000 13,400 0 0 13,400 Total Recurring Revenues 43,007,600 0 0 43,007,600 Expenditures City Council 548,494 0 1,593 550,087 City Manager 956,245 0 455 956,700 City Attorney 594,752 7,000 455 602,207 Public Safety 25,464,251 0 0 25,464,251 Deputy City Manager 450,663 0 228 450,891 Finance / IT 1,339,064 0 910 1,339,974 Human Resources 275,387 0 5,028 280,415 City Hall Operations and Maintenance 306,043 0 228 306,271 Community & Public Works- Engineering 1,572,947 56,118 228 1,629,293 Community & Public Works - Economic Dev 970,642 0 228 970,870 Community & Public Works - Building & Planning 2,265,677 (56,118) 228 2,209,787 Parks & Rec - Administration 301,083 0 228 301,311 Parks & Rec - Maintenance 893,700 0 (29,725) 863,975 Parks & Rec - Recreation 260,574 0 228 260,802 Parks & Rec-Aquatics 492,900 0 23,000 515,900 Parks & Rec - Senior Center 98,229 0 0 98,229 Parks & Rec- CenterPlace 910,468 0 228 910,696 General Government 1,261,610 0 0 1,261,610 Transfers out - #204 (2016 LTGO debt service) 399,350 0 0 399,350 Transfers out -#309 (park capital projects) 160,000 0 0 160,000 Transfers out -#311 (pavement preservation) 962,700 0 0 962,700 Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 0 36,600 Transfers out - #502 (insurance premium) 370,000 0 0 370,000 Total Recurring Expenditures 40,891,379 7,000 3,540 40,901,919 Recurring Revenues Over (Under) Recurring Expenditures 2,116,221 (7,000) (3,540) 2,105,681 1 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - 4106 (solid waste repayment) Total Nonrecurring Revenues Expenditures 11/13/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended 40,425 0 0 40,425 40,425 0 0 40,425 General Government - IT capital replacements 115,000 0 0 115,000 City Attorney (part-time attorney furniture) 4,809 0 0 4,809 Public Safety (full facility generator) 100,000 0 0 100,000 Deputy City Manager (Q -Alert software) 11,700 0 0 11,700 Community & Econ Dev (retail recruitment) 50,000 0 0 50,000 Parks & Rec (Flooring in Great Room & Dining Room) 50,000 0 0 50,000 Parks & Rec (CP reseal two restroom floors) 3,000 0 0 3,000 Generator for City Hall 0 200,000 0 200,000 Transfers out - #309 (CP outdoor venue Phase 1) 200,000 0 0 200,000 Transfers out -#309 (Browns Park lighting & path) 200,000 0 0 200,000 Transfers out - #309 (Appleway Trail Amenities) 0 0 29,725 29,725 Transfers out -#122 (replenish reserve) 0 490,000 0 490,000 Transfers out -#312 (misc capital projects) 1,000,000 0 0 1,000,000 Transfers out - #312 ('15 fund bal > 50%) 0 2,795,429 0 2,795,429 Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures 2 1,734,509 3,485,429 29,725 5,249,663 (1,694,084) (3,485,429) (29,725) (5,209,238) 422,137 (3,492,429) (33,265) (3,103,557) 33,664,222 33,664,222 34,086,359 83.36% 30, 560,665 74.72% CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous 11/13/2018 2018 As Adopted f 1st I Amendment 2nd Amendment As Amended 1,900,000 0 0 1,900,000 2,052,400 0 0 2,052,400 133,800 0 0 133,800 70,000 0 0 70,000 6,000 0 0 6,000 10,000 0 0 10,000 Total Recurring Revenues 4,172,200 0 0 4,172,200 Expenditures Wages 1 Benefits / Payroll Taxes 771,019 0 0 771,019 Supplies 112,500 0 0 112,500 Services & Charges 2,141,751 0 455 2,142,206 Snow Operations 504,800 0 0 504,800 Intergovernmental Payments 851,000 0 0 851,000 Transfers out - #001 39,700 0 0 39,700 Transfers out -#311 (pavement preservation) 67,342 0 0 67,342 Vehicle rentals - #501 (non -plow vehicle rental) 77,929 0 0 77,929 Vehicle rentals - #501 (plow replace.) 21,250 0 0 21,250 Total Recurring Expenditures 4,587,291 0 455 4,587,746 Recurring Revenues Over (Under) Recurring Expenditures (415,091) 0 (455) (415,546) NONRECURRING ACTIVITY Revenues Transfers in -#312 0 0 0 0 Miscellaneous 0 0 0 0 Total Nonrecurring Revenues 0 0 0 0 Expenditures Battery backups for intersections 15,000 0 0 15,000 Total Nonrecurring Expenditures 15,000 0 0 15,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (15,000) 0 0 (15,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (430,091) 0 (455) (430,546) Beginning fund balance 1,067,294 1,067,294 Ending fund balance 637,203 636,748 3 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds SPECIAL REVENUE FUNDS - continued #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Expenditures Capital Outlay Total expenditures 11/13/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended 377,000 1,500 0 0 0 377,000 0 0 1,500 0 250,000 250,000 378,500 0 250,000 628,500 0 0 0 0 0 0 0 Revenues over (under) expenditures 378,500 628,500 Beginning fund balance 1,228,595 1,228,595 Ending fund balance 1,607,095 1,857,095 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax 580,000 0 0 580,000 Investment Interest 1,000 0 0 1,000 Total revenues 581,000 0 0 581,000 Expenditures Transfers out - #001 30,000 0 0 30,000 Transfers out -#104 0 0 250,000 250,000 Tourism Promotion 572,000 0 (250,000) 322,000 Total expenditures 602,000 0 0 602,000 Revenues over (under) expenditures (21,000) (21,000) Beginning fund balance 221,867 221,867 Ending fund balance 200,867 200,867 #106 - SOLID WASTE FUND Revenues Solid Waste Administrative Fee 225,000 0 0 225,000 Solid Waste Road Wear Fee 0 0 1,000,000 1,000,000 Grant Proceeds 0 0 0 0 Investment interest 0 0 0 0 Total revenues 225,000 0 1,000,000 1,225,000 Expenditures Education/Contract AdminlGeneral Fund reimb 184,575 0 0 184,575 Transfers out - #001 40,425 0 0 40,425 Transfers out -#311 0 0 1,000,000 1,000,000 Total expenditures 225,000 0 1,000,000 1,225,000 Revenues over (under) expenditures 0 0 Beginning fund balance 190,682 190,682 Ending fund balance 190,682 190,682 4 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Atnended Funds CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Expenditures 11/13/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended 800,000 0 700,000 1,500,000 7,500 0 0 7,500 807,500 0 700,000 1,507,500 Transfers out -#204 82,000 0 0 82,000 Transfers out - #303 1,048,852 0 0 1,048,852 Transfers out - #311 (pavement preservation) 685,329 0 0 685,329 Transfers out -#314 (Barker Grade Separation) 0 0 38,000 38,000 Total expenditures 1,816,181 0 38,000 1,854,181 Revenues over (under) expenditures (1,008,681) (346,681) Beginning fund balance 2,125,374 2,125,374 Ending fund balance 1,116,693 1,778,693 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 800,000 0 700,000 1,500,000 8,000 0 0 8,000 Total revenues 808,000 0 700,000 1,508,000 Expenditures Transfersout-#204 82,000 0 0 82,000 Transfers out - #303 1,003,544 0 95,890 1,099,434 Transfers out - #311 (pavement preservation) 685,329 ❑ 0 685,329 Total expenditures 1,770,873 0 95,890 1,866,763 Revenues over (under) expenditures (962,873) (358,763) Beginning fund balance 3,008,424 3,008,424 Ending fund balance 2,045,551 2,649,661 5 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds CAPITAL PROJECTS FUNDS - continued 11/13/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 8,919,182 Developer 65,212 Transfers in -#301 1,048,852 Transfers in -#302 1,003,544 Transfers in - #312 - Euclid Ave - Flora to Barker 5,000 Transfers in - #312 - 8th & Carnahan Intersection Improve 0 Transfers in - #312 - Indiana bus stops & crosswalks 110,000 Transfers in - #312 - Barker Corridor 0 Total revenues Expenditures 123 Mission Ave. - Flora to Barker 3,625,716 0 136,412 3,762,128 141 Sullivan & Euclid PCC (PE & RW) 0 0 25,000 25,000 142 Broadway @ Argonne/Mullan PCC intersection 2,250,000 0 91,799 2,341,799 166 Pines Rd (5R27) & Grace Ave. Intersect Safety 402,710 0 92,290 495,000 201 ITS Intill Project Phase 1 378,172 0 58,828 437,000 205 Sprague/Barker Intersection Improvement 35,700 0 0 35,700 221 McDonald Rd Diet (16th to Mission) 1,000 0 0 1,000 222 Citywide Reflective Signal Backplates 17,000 0 25,645 42,645 239 Bowdish Sidewalk - 8th to 12th 5,000 0 0 5,000 247 8th & Carnahan Intersection Improvements 0 0 425,000 425,000 249 SullivanANellestey Intersection 268,000 0 0 268,000 250 9th Ave. Sidewalk 2,000 0 0 2,000 251 Euclid Ave. - Flora to Barker 5,000 0 414,359 419,359 258 32nd Ave Sidewalk - SR27 to Evergreen 407,870 0 0 407,870 259 N. Sullivan Corridor ITS Project 808,723 0 (723,723) 85,000 263 Citywide Signal Backplates 24,526 0 100,193 124,719 264 8th Ave Sidewalk 458,958 0 0 458,958 265 Wellesley Sidewalk Project 647,665 0 (609,665) 38,000 267 Mission Ave Sidewalk 60,250 0 0 60,250 273 Barker/1-90 Interchange 0 0 500,000 500,004 275 Barker Rd Widening - River to Euclid 0 0 88,000 88,000 276 Barker Rd Widening - Euclid to Garland 0 0 54,000 54,000 277 Barker Rd Widening - Garland to Trent 0 0 36,000 36,000 278 Wilbur Rd Sidewalk - Boone to Broadway 0 0 20,000 20,000 279 Knox Ave Sidewalk - Hutchinson to Sargent 0 0 20,000 20,000 Barker Road Widening 106,500 0 (106,500) 0 Coleman Sidewalk 25,000 0 (25,000) 0 Argonne Reconstruction - Indiana to Montgom 512,000 0 (512,000) 0 Indiana bus stops & crosswalks 110,000 0 (110,000) 0 Contingency 1,000,000 0 (638) 999,362 Total expenditures 11,151,790 0 0 11,151,790 0 (938,037) 7,981,145 0 (32,180) 33,032 0 0 1,048,852 0 95,890 1,099,434 0 410,839 415,839 0 425,000 425,000 0 (110,000) 0 0 148,488 148,488 11,151,790 0 0 11,151,790 Revenues over (under) expenditures 0 0 Beginning fund balance 66,692 66,692 Ending fund balance 66,692 66,692 6 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were bid with the pavement preservation work. CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds CAPITAL PROJECTS FUNDS -continued 11/13/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,693,200 0 0 1,693,200 Transfers in - #001 560,000 0 29,725 589,725 Transfers in - #103 (Appleway Trail - Sullivan to Corbin) 0 50,000 0 50,000 Transfers in - #312 324,100 0 0 324,100 Total revenues Expenditures 237 Appleway Trail (Sullivan to Corbin) 1,853,300 233,000 0 2,086,300 268 Appleway Trail (Evergreen to Sullivan) 164,000 0 0 164,000 270 CenterPlace outdoor venue - Phase 1 200,000 0 0 200,000 271 Browns Park lighting and pathway 200,000 0 (176,800) 23,200 274 Park signs (Sullivan, Park al, Balfour) 24,000 0 0 24,000 280 Appleway Trail Amenities (Univ - Pines) 0 0 29,725 29,725 282 Browns Park volleyball courts 0 0 176,800 176,800 Electrical Upgrade Mirabeau Point Park 0 0 7,700 7,700 Heart of the Valley Sculpture Placement 0 0 28,000 28,000 Total expenditures 2,441,300 233,000 65,425 2,739,725 Revenues over (under) expenditures 136,000 (82,700) Beginning fund balance 126,202 126,202 Ending fund balance 262,202 43,502 2,577,300 50,000 29,725 2,657,025 #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 962,700 0 0 962,700 Transfers in - #101 67,342 0 0 67,342 Transfers in - #106 0 0 1,000,000 1,000,000 Transfers in - #301 685,329 0 0 685,329 Transfers in - #302 685,329 0 0 685,329 Grant Proceeds 2,572,500 0 (1,000,000) 1,572,500 Total revenues 4,973,200 0 0 4,973,200 Expenditures Pavement preservation 4,008,600 0 401,940 4,410,540 Pre -project GeoTech 50,000 0 0 50,000 Total expenditures 4,058,600 0 401,940 4,460,540 Revenues over (under) expenditures 914,600 512,660 Beginning fund balance 3,362,503 3,362,503 Ending fund balance 4,277,103 3,875,163 7 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Transfers in - #313 Investment Interest Total revenues Expenditures 11/13/2018 2018 As Adopted 1st Amendment 2nd Amendment As Amended 1,000,000 2,795,429 74,960 0 16,000 0 0 3,795,429 0 74,960 0 16,000 1,090,960 2,795,429 0 3,886,389 City Hall Sculpture Siting 0 0 5,383 5,383 Transfers out - #303 (Euclid Ave - Flora to Barker) 5,000 0 410,839 415,839 Transfers out - #303 (8th & Carnahan intersection) 0 0 425,000 425,000 Transfers out -#303 (Indiana bus stops & crosswalks) 110,000 0 (110,000) 0 Transfers out - #303 (Barker Road Corridor) 0 0 148,488 148,488 Transfers out - #309 (Appleway Trail - Sullivan -Corbin) 301,900 0 0 301,900 Transfers out - #309 (Appleway Trail - Evergreen -Sullivan) 22,200 0 0 22,200 Transfers out -#314 (Pines Rd Grade Separation) 0 0 4,809 4,809 Total expenditures 439,100 0 884,519 1,323,619 Revenues over (under) expenditures 651,860 2,562,770 Beginning fund balance 4,427,286 4,427,286 Ending fund balance 5,079,146 6,990,056 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 1,919,921 0 (1,149,921) 770,000 Transfers in #301 0 0 38,000 38,000 Transfers in #312 0 0 4,809 4,809 Total revenues 1,919,921 0 (1,107,112) 812,809 Expenditures 143 Barker BNSF Grade Separation 1,919,921 0 (1,019,921) 900,000 223 Pines Rd Underpass 1,000,000 0 (920,000) 80,000 Total expenditures 2,919,921 0 (1,939,921) 980,000 Revenues over (under) expenditures (1,000,000) (167,191) Beginning fund balance 1,068,803 1,068,803 Ending fund balance 68,803 901,612 8 CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #2 Summary of Amended Funds ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Miscellaneous Total Recurring Revenues Expenditures 11/13/2018 2018. As Adopted lst Amendment 2nd Amendment As Amended 1,870,000 0 0 1,870,000 7,500 0 0 7,500 0 0 0 0 1,877,500 0 0 1,877,500 Wages 1 Benefits 1 Payroll Taxes 557,157 0 0 557,157 Supplies 14,800 0 0 14,800 Services & Charges 1,140,982 0 228 1,141,210 Intergovernmental Payments 35,000 0 0 35,000 Vehicle rentals - #501 12,750 0 0 12,750 Transfers out - #001 13,400 0 0 13,400 Total Recurring Expenditures 1,774,089 0 228 1,774,317 Recurring Revenues Over (Under) Recurring Expenditures 103,411 0 (228) 103,183 NONRECURRING ACTIVITY Revenues Gant Proceeds 65,000 0 0 65,000 Miscellaneous 0 0 0 0 Total Nonrecurring Revenues 65,000 0 0 65,000 Expenditures Capital - various projects 450,000 0 0 450,000 Effectiveness study 15,000 0 0 15,000 Watershed studies 60,000 0 0 60,000 Total Nonrecurring Expenditures 525,000 0 0 525,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (460,000) 0 0 (460,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (356,589) 0 (228) (356,817) Beginning working capital 1,973,424 1,973,424 Ending working capital 1,616,835 1,616,607 #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 0 460,000 Grant Proceeds 0 0 445,955 445,955 Investment Interest 0 0 0 0 Total revenues 460,000 0 445,955 905,955 Expenditures Capital - various projects 400,000 0 248,780 648,780 Total expenditures 400,000 0 248,780 648,780 Revenues over (under) expenditures 60,000 257,175 Beginning working capital 1,413,073 1,413,073 Ending working capital 1,473,073 1,670,248 9 EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Salary Schedule Effective January 1, 2018 Position Title Grade 2018 Range City Manager Unclassified Deputy City Manager 21-22 8,888.39 - 14,898,90 City Attorney 21 8,888.39 - 13,409,13 Finance Director 21 8,888.39 - 13,409.13 Parks and Recreation Director 20 7,999.45 - 11,133.86 City Engineer 19 7,199.37 - 10,862.30 Deputy City Attorney 19 7,199.37 - 10,862.30 Hurnan Resources Manager 19 7,199.37 - 10,862.30 Planning Manager 18 6,480.26 - 9,775.59 Building Official 18 6,480.26 - 9,775.59 Engineering Manager 18 6,480.26 - 9,775.59 Economic Development Manager 18 6,480.26 - 9,775.59 Senior Engineer 17 5,831.91 - 8,797.67 Accounting Manager 17 5,831.91 - 8,797.67 Assistant Building Official 17 5,831.91 - 8,797.67 Attorney 16 5,248.20 - 7,917.40 City Clerk 16 5,248.20 - 7,917.40 Engineer 16 5,248.20 - 7,917,40 Public Works Superintendent 16 5,248.20 - 7,917.40 Senior Administrative Analyst 16 5,248.20 - 7,917.40 Senior Planner 16 5,248.20 - 7,917.40 Development Services Coordinator 16 5,248.20 - 7,917.40 GIS/Database Administrator 16 5,248.20 - 7,917.40 Accountant/Budget Analyst 16 5,248.20 - 7,917.40 Associate Planner 15 4,724,02 - 7,126.14 Assistant Engineer 15 4,724.02 - 7,126.14 IT Specialist 15 4,724.02 - 7,126.14 Engineering Technician II 15 4,724.02 - 7,126.14 Economic Development Project Specialist 15 4,724.02 - 7,126.14 Senior Plans Examiner 15 4,724.02 - 7,126.14 Public Information Officer 15 4,724.02 - 7,126.14 Human Resource Analyst 14 4,251.88 - 6,414.02 Administrative Analyst 14 4,251.88 - 6,414 02 CenterPlace Coordinator 14 4,251.88 - 6,414 02 Planner 14 4,251.88 - 6,414 02 Building Inspector II 14 4,251.88 - 6,414.02 Plans Examiner 14 4,251.88 - 6,414.02 44 1,251.88 —6,444,02 Engineering Technician I 14 4,251.88 - 6,414.02 Senior Permit Specialist 14 4,251.88 - 6,414.02 Code Enforcement Officer 14 4,251.88 - 6,414.02 Maintenance/Construction Inspector 13-14 3,826.38 - 6,414.02 Recreation Coordinator 13-14 3,826.38 - 6,414.02 Customer Relations/Facilities Coordinator 13 3,826.38 - 5,772,39 Building Inspector I 13 3,826.38 - 5,772.39 Executive Assistant 13 3,826.38 - 5,772.39 Planning Technician 13 3,826.38 - 5,772.39 Deputy City Clerk 12-13 3,445.00 - 5,772.39 Senior Center Specialist 12-13 3,445.00 - 5,772.39 Human Resources Technician 12-13 3,445.00 - 5,772.39 Permit Facilitator 12 3,445.00 - 5,195.03 Help Desk Technician 12 3,445.00 - 5,195.03 Administrative Assistant 11-12 3,099.55 - 5,195.03 Permit Specialist 11-12 3,099.55 - 5,195.03 Accounting Technician 11-12 3,099.55 - 5,195.03 Maintenance Worker 11-12 3,099.55 - 5,195.03 Office Assistant II 10-11 2,789,41 - 4,675.75 Custodian 10 2,789.41 - 4,207.20 Office Assistant I 9-10 2,510,78 - 4,207.20 Note : Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 18-008, Amending City Council Governance Manual PREVIOUS COUNCIL ACTION TAKEN: The Governance Manual Committee consists of Councilmembers Thompson, Wood and Woodard, and City Manager Mark Calhoun, City Attorney Cary Driskell, and City Clerk Chris Bainbridge. The Committee met several times through the spring and summer, which resulted in numerous suggested changes to the Governance Manual, which changes were discussed with Council October 2, 2018, and November 6, 2018. BACKGROUND: As a result of the Committee meetings and subsequent discussions with full Council, several changes were made throughout the manual. Some of the major changes include: • sections that called for at least three councilmembers, were changed to a majority; • having a "showing of hands" for consensus; • includes the processes for the two types of proclamations; • for the formal format agenda, states that the maximum total time for public comments will be 45 minutes, and there will only be one general public comment opportunity; • re -worded the order of business for study sessions, and included approval of the agenda; • revised process for adopting ordinances and resolutions in connection with any public hearing on the same topic; • updated travel provisions for council; • deleted chapter 4; • refined process for removing someone from a committee; • deleted chapter 6 and moved some of the verbiage to the introduction; and • included a travel form to request transfer of a portion of a travel budget. As mentioned during the Nov 6 council meeting, we have made one additional revision to Council Travel Allocation, as noted on page 35 of the attached clean version of the manual: " D. Council Travel Allocation. Council is allocated a budget to handle certain City business-related travel expenses. The total allocation of travel funding budgeted for the legislative branch for the fiscal year shall be apportioned equally among six one seventh (1/7) to each Councilmembers, and the Mayor may receive additional funding based on the extra travel demands of the office. These monies may be used to defray expenses for transportation, lodging, meals and incidental expenses incurred in the conduct of City business. Periodic updated statements of expenditures shall be provided to each Councilmember by the Finance Department. Should a Councilmember exhaust their apportionment of funds ...." OPTIONS Move to approve the Resolution 18-008 amending the Governance Manual, with or without further amendments. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 18-008 amending the Spokane Valley Governance Manual as present. BUDGET/FINANCIAL IMPACTS: n/a STAFF/COUNCIL CONTACT: Chris Bainbridge, City Clerk ATTACHMENTS: Resolution 18-008 with attached clean, finalized Governance Manual DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 18-008 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, REPEALING AND REPLACING CITY OF SPOKANE VALLEY RESOLUTION 16-012 WITH ATTACHED `GOVERNANCE MANUAL' COMPRISING THE CITY COUNCIL'S COMPREHENSIVE COLLECTION OF MEETING RULES AND PROCEDURES, AND OTHER MATTERS RELATING THERETO. WHEREAS, written rules of procedure regarding how the City Council conducts its policy-making business for the City best assure an atmosphere conducive to efficiency, uniformity and consistency; and WHEREAS, the rules and procedures adopted by the Council by which they conduct the policy- making business of the City need to be amended from time to time to reflect changes in the law and practice of the Council. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1: On November 1, 2016, Council adopted Resolution 16-012 repealing and replacing the previously adopted City of Spokane Valley Resolution 15-007 with Attached Governance Manual. Section 2. The Council hereby repeals Resolution 16-012 with Attached Governance Manual, and replaces it with "City of Spokane Valley Governance Manual," which contains Appendices to that Manual, including but not limited to, the formerly adopted "General Policy Resolution of Core Beliefs," as well as "Councilmembers' Statement of Ethics," all of which is attached hereto and incorporated herein. Section 3. Effective Date. This Resolution shall be in full force and effective upon adoption. Adopted this 13th day of November, 2018. ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Resolution 18-008 Governance Manual L.R. Higgins, Mayor Sifokane jUalley Governance Manual Adopted by Resolution A Comprehensive Collection of Rules and Procedures Adopted November 13, 2018 Resolution 03-028 adopted 05-13-2003, replaced by Resolution 04-013 adopted 05-25-2004, replaced by Resolution 05-021 adopted 09-13-2005, replaced by Resolution 06-022 adopted 11-14-2006, replaced by Resolution 07-020 adopted 12-11-2007, replaced by Resolution 09-012 adopted 09-08-2009, replaced by Resolution 10-020 adopted 12-28-2010, replaced by Resolution 12-002 adopted 04-10-2012, replaced by Resolution 13-005 adopted 04-23-2013, replaced by Resolution 14-003 adopted 02-25-2014, replaced by Resolution 15-007 adopted 08-11-2015, replaced by Resolution 16-012 adopted 11-01-2016, replaced by Resolution 18-008 adopted 11-13-2018 Page 1 of 64 TABLE OF CONTENTS Introduction 4 Executive Summary 5 CHAPTER 1: Council Meetings 8 A. General 9 1. Time and Location 9 2. Open to the Public 9 3. Presiding Officer 9 B. Meetings 10 1. Regular Meetings 10 a. Formal Format 10 b. Study Session Format 12 c. Executive Sessions 14 2. Special Meeting 15 3. Emergency Meetings 16 4. Pre -Agenda Meeting 16 5. Cancellation of Meetings 16 C. Meeting Rules and Procedures 17 1. Council Rules of Order 17 2. Quorum 17 3. Seating Arrangement 17 4. Attendance 17 5. Respect and Decorum 18 6. Dissents and Protests 18 7. Councilmember Meeting Participation by Telephone/Video Conference 18 8. Internet Use, Texting 18 9. Adjournment Due to Emergency or Disruption 19 10. Permission Required to Address the Council . 19 11. Approaching the Dais 19 12. Out of Order (sequence) Requests 19 13. Photographs, etc. Requiring Artificial Illumination Prior Permission Required 19 14. Placing Items on an Agenda 20 15. Motions and Discussion 20 Table of Parliamentary Procedure at a Glance 22 16. Voting 23 17. Recusal from Discussion and Consideration 23 18. Ordinances 24 19. Resolutions 25 20. Community Recognition Program 26 21. Proclamations 26 22. Taxes: Increasing or imposing new taxes 27 23 Hearings 27 24. Reconsideration 28 25. Council Materials/packets 29 26. Three Touch Principle 29 CHAPTER 2: Legislative Processes and Procedures 31 A. Election of Council Officers 32 B. Filling Council Vacancies . 33 C. Legislative Agendas . 35 D. Council Travel Allocation 35 Page 2 of 64 E. Council Expense Reimbursement Policy 35 F. Ballot Measures .... 37 CHAPTER 3: Council Contacts 39 A. Citizen Contacts and Interactions 40 1. Mayor/Council Correspondence 40 2. Citizen Concerns, Complaints and Suggestions to Council 40 3. Administrative Complaints to Individual Councilmembers 40 4. Social Media 40 5. Donations 40 B. Staff Contacts and Interactions 41 1. Role of the City Manager 41 2. City staff Attendance at Meetings 41 3. City Clerk — Minutes 41 4. Administrative Interference by Councilmembers 41 5. Informal Communications Encouraged 41 CHAPTER 4: Committees, Boards, Commissions 43 A. Regional 44 1. Committees 44 2. Council Relations with Boards, Commissions, Advisory Bodies 44 B. In-house 45 1. Standing Committees 45 a. Planning Commission 45 b. Lodging Tax Advisory Committee . 45 c. Finance Committee 46 d. Governance Manual Committee 46 e. Agenda Committee 46 C. Private Committees, Boards, Commissions 47 Appendices: A. Public Hearings, Quasi -Judicial 48 B. Resolution 07-019 Core Beliefs 49 C. Statement of Ethics 51 D. Frequently Used Acronyms 52 E. Application for City Council Member 55 F. Request to Transfer Travel Allocation from One Councilmember to Another 59 G. Definitions 60 Index 61 Endnotes 63 Page 3 of 64 INTRODUCTION In December 2002, prior to our City's official incorporation, then Mayor DeVleming appointed three members of Council to serve on an ad-hoc Governance Coordination Committee for the purpose of drafting Council Rules of Procedure, to serve as an aid to effective legislative and organizational harmony, and to provide procedural rules to conduct meetings efficiently, fairly, and uniformly. The end -product legislation of that Committee's four-month process was approved by Council at the May 13, 2003 Council meeting. That historic first manual also included Resolution 03-027, a General Policy Resolution of Core Beliefs, which was amended by Resolution 07-019, and which can be found in full in Appendix B on page 49. Not unlike other guidance manuals, this Manual too has undergone several changes since its inception. While some sections have remained static over the years, such as Council meeting time and location, other sections have been modified to include Internet use, filling Council vacancies, the use of social media, and the option for Councilmembers to view their packet electronically. The Manual is usually reviewed annually and at times amended to recognize additional topics or for clarification as the need arises. This Manual is designed to provide guidance for the City Council and is not intended to be an amendment or substitute for any state statutes, city ordinances, court decisions, or other authority. The rules and policies in this manual do not constitute land use regulations, official controls, public hearing rules or other substantive rules binding upon or to be used or relied upon by members of the public, and do not amend statutory or other regulatory requirements. Page 4 of 64 EXECUTIVE SUMMARY FOUNDATION: The City of Spokane Valley incorporated March 31, 2003, and is a non -charter code city operating under a Council -Manager plan of government as outlined in chapter 35A.13 RCW Optional Municipal Code for Council -Manager plan of government. Under this form of government, there are two branches of government: legislative and administrative. PURPOSE OF CITY GOVERNMENT: The general purpose of local government is to promote the social, economic, environmental and cultural well-being of the community, to ensure that resources are used efficiently and effectively, to ensure transparency and accountability in decision-making, and to provide the prudent use and stewardship of local community resources. These statements should be considered the lens through which this Manual is intended and through which the actions of the City Council and staff are viewed. The City recognizes that individual rights are critically important in our society, and the City is committed not to infringe upon those rights whenever possible. Good governance should reflect the will of the citizenry and can only occur as a result of an open public process: "All political power is inherent in the people, and governments derive their just powers from the consent of the governed, and are established to protect and maintain individual rights." (Washington State Constitution Article I, Section 1) OBLIGATIONS: The City acknowledges the importance of complying with the Open Public Meetings Act and the Public Records Act: "The people of this state do not yield their sovereignty to the agencies which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may retain control over the instruments they have created." RCW 42.30.010 and 42.56.030. RCW 42.30.010 Open Public Meetings Act: "The legislature finds and declares that all public commissions, boards, councils, committees, subcommittees, departments, divisions, offices, and all other public agencies of this state and subdivisions thereof exist to aid in the conduct of the people's business. It is the intent of this chapter that their actions be taken openly and that their deliberations be conducted openly." Unless as part of an executive session, Councilmembers shall not meet as a quorum of four or more in a non-public meeting. A quorum of four or more Councilmembers shall also not meet as part of a web conference dealing with City business, nor a conference call, serial communication, social media or even a "straw poll" in executive session. The Open Public Meetings Act does not prohibit a quorum or more of Councilmembers meeting at social gatherings or events provided City issues are not discussed. If Councilmembers are involved in a violation of the Open Public Meetings Act, and are aware that their actions violate the Act, they may be personally liable. If the violation is not intentional, the City may still be liable for attorney's fees. However, elected officials' right to speak freely and gather publicly is protected by the First Amendment of the U.S. Constitution. RCW 42.56.030 Public Records Act: "This chapter shall be liberally construed and its exemptions narrowly construed to promote this public policy and to assure that the public interest will be fully protected. In the event of conflict between the provisions of this chapter and any other act, the provisions of this chapter shall govern." PRIORITIES: Priorities are public safety, pavement preservation, transportation and infrastructure, and economic development. Additional information on priorities and Council goals can be found in each year's budget, as well as the City's Business Plan. BASIC TENETS: Council's core values and basic tenets of governing can be found in Resolution 07-019, which is included in its entirety in Appendix B on page 49 of this Manual. BRANCHES OF CITY GOVERNMENT: The Council is the legislative branch of the City government. Council appoints an officer whose title shall be "city manager" and who shall be the chief executive officer and head of the administrative branch of the City government. "The City Page 5 of 64 Manager shall be responsible to the Council for the proper administration of all affairs of the code city." RCW 35A.13.010. Legislative Branch: City Council. The City Council consists of seven elected officials, each elected to four-year terms. Individual Councilmembers do not have governing power as individuals, but only when meeting as a Council when a quorum (four or more) are present. Council represents the City residents and business owners of the City of Spokane Valley, and is the law -making, policy-making, and budget and spending approval authority of the City government. Council hires, directs, guides and evaluates the performance of the City Manager. The City Manager shall be appointed for an indefinite term and may be removed by a majority vote of the Council (RCW 35A.13.130), or as otherwise agreed to by contract. For functions of the Mayor and Deputy Mayor, see also Chapter 3(B)(1) of this Manual. Some of the duties, responsibilities, and limitations of each Councilmember: • As a representative of City residents, brings the experience, concerns and knowledge of a typical City resident to City government. • As an elected representative, pays attention to the needs, wants and concerns of all City residents and businesses. • Contacts residents and businesses to gather feedback and ideas. The resulting information may be shared with staff or other Councilmembers. • Study information related to the government and administration of the City, including internal and external written information and information received from City employees. • Develop a collegial relationship with City employees, but avoid giving directives or saying anything that could be taken as an attempt to influence the conduct of the employee's job. • Give feedback and ideas regarding City government and administration to the City Manager. • Work with one or two (more than three working together violates the Open Public Meetings Act) other Councilmembers on studying issues and/or sponsoring Resolutions and Ordinances. • Participate in assigned City and regional committees and all Council meetings, special and regular. • Make a motion (or second such motion) to amend an agenda or a motion. • When acting in the capacity of Councilmember outside of Council meetings, communicate that any personal opinion is the opinion of the individual Councilmember and not that of the collective Council, unless pre -authorized to speak, as Council does not want the public to assume that any individual personal opinion represents that of the entire Council. Councilmember's freedom of speech is protected by the U.S. and Washington State Constitutions. Provided there is no quorum, Councilmembers may work together on City Council -related projects and discuss City business in non-public meetings. No permission is needed, nor is notice required to be given for such gathering. • Call a Special Meeting of the City Council. Pursuant to RCW 35A.12.110, "Special meetings may be called by the Mayor or any three members of the Council by written notice delivered to each member of the council at least twenty-four hours before the time specified for the proposed meetings." However, if there is no quorum at a meeting, there is no meeting. Notice of Special Meetings should be distributed via the City Clerk. Administrative Branch: The City Manager and City Staff. The City Manager is the City's chief executive officer and head of the administrative branch. The City Manager, an at -will position, reports directly to the Council. All staff work under the direction of the City Manager, who is directed by the City Council. The City Manager is directly accountable to the City Council for the execution of the City Council's policy directives, and for the administration and management of all City departments." (See page 41 Ch. 3(B)(1) of this Governance Manual, for a description of the City Manager Authority.) Page 6 of 64 This summary is not intended as a substitute for the material contained throughout the entire Governance Manual. Although this summary is provided as a quick and concise overview of the Governance Manual, reading of the entire manual is strongly encouraged. The Table of Contents, as well as the Index is intended to be beneficial in locating desired topics of discussion. Page 7 of 64 CHAPTER 1 Council Meetings Page 8 of 64 A. General 1. Council Meetings - Time and Location Regular meetings of the City Council shall be held at Spokane Valley City Hall Council Chambers on Tuesdays beginning at 6:00 p.m. Pursuant to RCW 42.30.070: "If at any time any regular meeting falls on a holiday, such regular meeting shall be held on the next business day." As noted, in such case, the meeting held on the next business day after a holiday would also be a regular meeting, as opposed to a special meeting. The Council always has the option of cancelling such meeting. 2. Council Meetings - Open to the Public All meetings of the City Council and of committees thereof shall be open to the public except as provided for in RCW 42.30.110' (Executive Sessions), or RCW 42.30.1402 (Open Public Meetings Act). 3. Presiding Officer The Mayor shall preside at meetings of the Council and be recognized as the head of the City for all ceremonial purposes. The Mayor shall have no regular administrative or executive duties unless specifically set forth herein. In case of the Mayor's absence or temporary disability, the Deputy Mayor shall act as Mayor during the continuance of the absence. In case of the absence or temporary inability of the Mayor and Deputy Mayor, an acting Mayor Pro Tempore selected by majority vote of the remaining members of the Council, shall act as Mayor during the continuance of the absences [RCW 35A.13.0353]. The Mayor, Deputy Mayor (in the Mayor's absence) or Mayor Pro Tem are referred to as "Presiding Officer" from time to time in these Rules of Procedure. Page 9 of 64 B. Meetings 1. Regular Meetings a. Formal Format 1. Normally held 2nd and 4th Tuesdays. The City Clerk, under the direction of the City Manager in consultation with the Mayor, shall arrange a list of proposed matters according to the order of business and prepare an agenda for the Council. On or before close of business on a Friday preceding a Tuesday Council meeting, or at the close of business at least 24 hours preceding a special Council meeting, a copy of the agenda and supporting materials shall be prepared for Councilmembers, the City Manager, appropriate staff, and the media who have filed a notification request. 2. Requests for presentations from outside entities or individuals to be placed on a future agenda, will only be permitted if they are considered the official business of the City. Such requests should be submitted to the City Clerk at least 10 days prior to the appropriate Council meeting. The City Clerk shall consult with the City Manager and the Mayor for a determination of whether the matter is an administrative issue, and whether it should be placed on an upcoming Council agenda. Playing of videos, DVD's, PowerPoints, or other electronic presentations shall be pre-screened and pre -approved by the City Manager who shall determine the appropriateness of the material. In the event the presenter has no PowerPoint or other material to submit prior to the meeting, the presenter shall be requested to provide a brief written summary of the topic and items to be discussed. All written materials, including the written summary, must be submitted to the City Clerk at least ten days prior to the appropriate Council meeting. 3. Forms of Address. The Mayor shall be addressed as "Mayor (surname)." The Deputy Mayor shall be addressed as "Deputy Mayor (surname)." Members of the Council shall be addressed as "Councilmember (surname)" unless waived by the Presiding Officer. 4. Order of Business. The business of all regular formal meetings of the Council shall be transacted as follows, provided, however, that the Presiding Officer may, during a Council meeting, rearrange items on the agenda to conduct Council business more expeditiously, without the necessity of a formal action or motion. However, adding or removing items from the agenda once a meeting has been called to order requires Council to make a motion and vote on approving the "amended agenda." a. Call to Order by the Presiding Officer b. Invocation c. Pledge of Allegiance d. Roll Call (See Chapter 1, C4b [page 17] for procedure to excuse an absence) e. Approval ofAgenda/AmendedAgenda. In case of an emergency or an extremely time -sensitive issue which neither the administration nor the entire Council was aware of prior to the distribution of the agenda and accompanying materials, a new item may be introduced by a Councilmember, with concurrence of at least three other Councilmembers, or by the City Manager and suggested as an amended agenda item for the present meeting. If a new item(s) is added, Council shall then consider a motion to approve the amended agenda. ("Three -Touch Principle" should be followed whenever possible.) It is preferable that any motion to amend the agenda be made at the onset of the meeting in place of `Approval of Agenda,' recognizing that there will emergencies or other situations when such motion to amend the agenda might need to be made at other times during the meeting. f. Introduction of Special Guests and Presentations. g. Councilmember Reports. Council or government -related activities (e.g. synopsis of committee, commission, task force or other board meetings). These verbal reports are intended to be brief, City work-related reports of significance in keeping the Council informed of pertinent policy issues or events stemming from their representation of the City on a regional board, committee, task force or commission, whether as a formal or informal member. Extended reports shall be placed as future agenda items for presentation or submitted in writing as an informational memo. Page 10of64 h. Mayor's Report. Same as `g' above except given by the Mayor i. Proclamation. The Mayor will announce the proclamation, announce who has requested this proclamation and after the Mayor reads the proclamation, invites that person or other appropriate person to the podium. The original proclamation will be handed to that appropriate person by the City Clerk or the Mayor, and the individual will be permitted to speak for one or two minutes. j. Public Comments. Maximum total time for public comments will be 45 minutes] 1. An opportunity for public comments on subjects not on the agenda for action. Speakers may sign in to speak, but it is not required. Speakers are limited to three minutes each unless modified by the Presiding Officer; however, members of the public shall be prohibited from allocating any of their own speaking time, to other members of the public. This time is an opportunity to hear from various members of the public in a limited public forum, and not an opportunity for extended comments or dialogue. Although the City Council desires to allow the opportunity for public comment, the business of the City must proceed in an orderly, timely manner. At any time the Presiding Officer, in the Presiding Officer's sole discretion, may set such reasonable limits as are necessary to prevent disruption or undue delay of other necessary business. a. Procedure for all public comments: 1. Verbal: Comments shall only be made from the podium microphone, first giving name, city of residence and subject. No comments shall be made from any other location, and anyone making "out of order" comments shall be subject to removal from the meeting. The public shall be reminded that this is not an opportunity for dialogue or questions and answers, but public comment. When appropriate, staff shall research issues and report back to those making the comment as well as to Council. Public comments are opportunities for speakers to briefly address Council, and those speaking are to address members of Council and not the audience. In order to prevent disruption of the Council meeting, members of the public are asked to refrain from distributing materials to the audience, since Council meetings are not a public forum to address the audience. Since this is an opportunity for public comment, in the interest of time and keeping in mind all documents submitted during Council meetings become the property of the City, graphs, charts, posterboards, PowerPoint presentations, or other display materials are not permitted, although written comments and written materials including photographs and petitions may be submitted to Council via the City Clerk. a. Demonstration, applause or other audience participation before, during or at the conclusion of anyone's public comments is prohibited. Any disruptive behavior, as determined by the Presiding Officer, shall be cause for removal from the meeting room. b. Any ruling by the Presiding Officer relative to these subsections on public comments may be overruled by a vote of a majority of Councilmembers present. c. Council shall not permit public comments if they relate to any matter upon which a quasi-judicial hearing has been required, scheduled, or held. (See page 27 for procedure for taking public comment on legislative matters.) Unless solicited and scheduled, comments shall not be permitted relative to any future or possible/probable future ballot issue. (See page 37, Chapter 2, F Ballot Measures.) 2. Written. Citizens have the option of submitting written views, opinions, comments, data and arguments to Council on any topic and at any time, not just prior to or during public Council meetings. Unless the Mayor asks the Clerk to read written comments, or the citizen reads their own prepared written comments, such comments shall not be read aloud during regular or special Council meetings although they shall be included as part of the public record on the topic and if appropriate, may be publicly acknowledged. Any written comments submitted to Council via the City Clerk shall be distributed to Council by placing copies at each Councilmember's workstation or City desk; or in the case of e-mailed or other electronic comments, shall be forwarded to Council via e-mail, unless such e-mail has already been supplied to members of Council . If individual Councilmembers receive written (including electronic) public comments or materials for the purpose of reading/sharing those materials during Council meetings, those materials should be submitted to the City Clerk prior to the Council meeting so the Clerk can make copies for later distribution to members of Council. 3. Electronic: Councilmembers shall avoid accessing any electronic message during Council meetings. Accessing such communication could be construed as receiving public comment Page 11 of 64 without the benefit of having the citizen in person to address their concerns to the entire Council at once. (See also page 18, C8 Internet Use) k. Public Hearings (See Chapter 4 for procedural details) 1. Consent Agenda 1. Items which may be placed on the Consent Agenda are those which: (1) have been previously discussed by the Council; (2) can be reviewed by a Councilmember without further explanation; (3) are so routine, technical or nonsubstantive in nature that passage without discussion is likely; or (4) otherwise deemed in the best interest of the City. 2. The proper Council motion on the Consent Agenda is: "I move approval of the Consent Agenda." This motion has the effect of moving to approve all items on the Consent Agenda. Prior to the vote on the motion to approve the Consent Agenda, the Presiding Officer shall inquire if any Councilmember wishes an item to be withdrawn from the Consent Agenda. If any matter is withdrawn, the Presiding Officer shall place the item at an appropriate place on the agenda for the current or a future meeting, or the matter may be addressed immediately after passage of the remaining items on the Consent Agenda. m. Unfinished Business [includes matters that were pending when a previous meeting adjourned, or matters specifically postponed to the present meeting] n. New Business [Action items are designated as New Business] Any member of the public who wishes to verbally address the Council on an action item on the current agenda, shall proceed to the podium at the time when comments from the public are invited during the agenda item discussion. The Council may hear such comments before or after initial Council discussion. The Presiding Officer may also invoke a sign -in procedure. If necessary the Presiding Officer in consultation with the City Manager and/or City Attorney shall rule on the appropriateness of verbal public comments as the agenda item is reached. The Presiding Officer may change the order of speakers so that comment is heard in the most logical groupings. o. Administrative Reports or tracking of an administrative issue or topic. p. Information Only Items These items are generally not discussed or reported. q. City Manager Comments r. Executive Session (as required) (See Chapter 1, section B lc below) s. Adjournment. No Council meeting should be permitted to continue beyond approximately 9:00 p.m. without approval of a majority of the Councilmembers present. A new time limit shall be established before taking a Council vote to extend the meeting. When a motion is made to adjourn into Executive Session for a specified period of time, and if the executive session is the last item on a regular agenda, no additional motion is needed to extend the meeting beyond 9:00 p.m. since that is implied as part of the motion to adjourn into Executive Session. In the event that a meeting has not been closed or continued by Council as herein specified, the items not acted on shall be deferred to the next regular Council meeting, unless the Council by a majority vote of members present determines otherwise. b. Study Session Format 1. Normally held 1St 3rd and 5t1 Tuesdays. The purpose of the study session format is to allow Councilmembers to be made aware of impending business and allow informal discussion of issues that might be acted on at a future meeting. Action items should normally not be included on a study session agenda, although there likely will be times when due to deadlines or other pressing or time sensitive issues, action items must be included. Study sessions shall be in a less formal setting than regular formal meetings. Council may be seated other than at the dais, but shall not discourage public observation. Unless there are designated action items which permit public comment, there shall be no public comment at study sessions although the Council may request staff or other participation in the same manner as a regular formal Council meeting. The City Clerk, under the direction of the City Manager, shall arrange a Council study session agenda for the meeting. A copy of the agenda and accompanying background materials shall be prepared for Councilmembers, the City Manager, appropriate staff and the press, on or before 4:30 p.m., one day before the meeting. Councilmembers have the option of accessing their Council packet via the City's website. Unless notified otherwise, the City Clerk shall prepare a hard copy agenda packet for individual Councilmembers. Page 12 of 64 2. Action Items. Although action items may occasionally be included on a study session agenda, it is the preference of Council to keep those instances to a minimum. Because a study session is a recognized meeting according to the "Open Public Meetings Act," it is permissible for Council to take final action during these meetings. As in the formal format meetings, public comment will be allowed on action items. 3. Unexpected Motions.:_ Because study sessions are usually understood by the public and media as referring to meetings at which Council considers and discusses items and does not take final action or vote, it could be misleading to the public as to the purpose of the meeting if a motion is made unexpectedly. As it is Council's practice to invite public comment after most motions, it would be inappropriate to make a "surprise" motion unless there is a rare special circumstance. Voting or making a motion when neither is included on an agenda does not violate state law, but for consistency sake and to avoid any surprises to the public and media, the practice is discouraged. 4. Presiding Officer's Role. The role of the Presiding Officer is to facilitate free flowing discussion without the necessity of each Councilmember being recognized by the Presiding Officer. The Presiding Officer retains the option of assuming the function of the discussion leader at any time in order to maintain decorum and ensure all Councilmembers have the opportunity to be heard, and to keep the discussion properly focused. 5 Outside Requests. Outside requests to be included on a Council agenda will only be permitted if they are considered the official business of the City. Such requests should be submitted to the City Clerk at least 10 days prior to the appropriate Council meeting. The City Clerk shall consult with the City Manager and the Mayor for a determination of whether the matter is an administrative issue, and whether it should be placed on an upcoming Council agenda. Playing of videos , DVD's, PowerPoints, or other electronic presentations shall be pre-screened and pre -approved by the City Manager, who shall determine the appropriateness of the material. In the event the presenter has no PowerPoint or other material to submit prior to the meeting, the presenter shall be requested to provide a brief written summary of the topic and items to be discussed. All written materials, including the written summary, shall be submitted to the City Clerk at least 10 days prior to the appropriate Council meeting. 6. Forms of Address. Councilmembers and staff have the option of addressing each other on a first name basis during the study session format meetings. 7. Order of Business. The business of all study session meetings of the Council shall be transacted as follows, provided, however, that the Presiding Officer may, during a Council meeting, rearrange items on the agenda to conduct Council business more expeditiously, without the necessity of a formal action or motion. However, adding or removing items from the agenda once a meeting has been called to order requires Council to make a motion and vote on approving the "amended agenda." a. Call to Order b. Roll Call. The City Clerk shall conduct a roll call of Councilmembers (See Chapter 1, C4 page 17 for procedure to excuse an absence.) c. Approval of Agenda/Amended Agenda. In case of an emergency or an extremely time -sensitive issue which neither the administration nor the entire Council was aware of prior to the distribution of the agenda and accompanying materials, a new item may be introduced by a Councilmember, with concurrence of at least three other Councilmembers, or by the City Manager and suggested as an amended agenda item for the present meeting. If a new item(s) is added, Council shall then consider a motion to approve the amended agenda. ("Three -Touch Principle" should be followed whenever possible.) It is preferable that a motion to amend the agenda be made at the onset of the meeting in place of `Approval of Agenda,' recognizing that there will emergencies or other situations when such motion to amend the agenda will be made at other times during the meeting. d. Presenter's Role. During the Council study session, the presenter should introduce the subject and give background information, identify the discussion goal, act as facilitator to keep the discussion focused toward the goal, and alert the Presiding Officer when it is appropriate, to schedule the topic for a motion or official direction of the Council. Page 13 of 64 e. Advance Agenda f. Information Only Items These items are generally not discussed or reported. g. Council Check-in: The purpose of this item is to allow Councilmembers an opportunity to report on an activity or key issue which either just arose, needs immediate or imminent action, or to simply report on something on connection with their role as a Councilmember, that transpired since the last Council meeting. It is also an opportunity for Councilmembers to bring up topics for clarification or to address other upcoming concerns. h. City Manager Comments: The purpose of this agenda item is to allow the City Manager the opportunity to brief Council on activities or issues which either just arose, needs immediate or imminent action, or to simply inform Council of items that transpired since the last Council meeting, or will occur before the next Council meeting. i Adjourn. No Council meeting should be permitted to continue beyond approximately 9:00 p.m. without approval of a majority of the Councilmembers present. A new time limit shall be established before taking a Council vote to extend the meeting. c. Executive Sessions 1. Executive sessions shall be held pursuant to the Open Public Meetings Act, 42.30 RCW . Council may hold an executive session during a regular or special meeting. Before convening in executive session, the Presiding Officer shall ask for a motion from Council to publicly announce the purpose for adjourning into executive session; when the executive session will be concluded; and the likelihood of Council taking action at the close of the executive session and return to open session. a. At the close of the executive session and upon Council's return to chambers, the Presiding Officer declares Council out of executive session, and asks for the appropriate motion (i.e. an action motion or a motion to adjourn). b. To protect the best interests of the City, Councilmembers shall keep confidential all verbal and written information provided during executive sessions. Confidentiality also includes information provided to Councilmembers outside of executive sessions when the information is considered exempt from disclosure under the Code of Ethics for Municipal Officers (RCW 42.524) and/or the Public Records Act (RCW 42.565). 2. RCW 42.30.110 explains the purpose for holding an executive session, some of which include: a. RCW 42.30.110(1)(b). To consider the selection of a site or the acquisition of real estate by lease or purchase when public knowledge regarding such consideration would cause a likelihood of increased price (pending land acquisition). b. RCW 42.30.110(1)(g). To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4) (labor negotiations), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. [Note: stating that an executive session is to discuss a "personnel matter" is not sufficient because only certain types of personnel matters are appropriate for discussion in an executive session.] (review qualifications of a public employee) c. RCW 42.30.110(1)(h). To evaluate the qualifications of a candidate for appointment to elective office. However, any interview of such candidate and final action appointing a candidate to elective office shall be in a meeting open to the public (review qualifications of an elected official). d. RCW 42.30.110(1)(i). To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result Page 14 of 64 in an adverse legal or financial consequence to the agency. For purposes of this subsection (1)(i), "potential/pending litigation" means matters protected by Rules of Professional Conduct (RPC) 1.6 or RCW 5.60.060(2)(a) concerning: (1) Litigation that has been specifically threatened to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party; (2) Litigation that the agency reasonably believes may be commenced by or against the agency, the governing body, or a member acting in an official capacity; or (3) Litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency. 3. Council may adjourn into executive session even if it is not listed on the meeting agenda. There is a requirement in RCW 35A.12.1606 that the public be made aware of the preliminary agendas of meetings in advance of the meeting, but that does not mean that an item that arises after the agenda has been posted cannot be discussed at the meeting, even in executive session. Since final action on the matter would not be taken at the executive session, it would not violate any provision in state law to hold an executive session at a regular Council meeting even if the executive session was not listed on the agenda. [MRSC Index -General Government -Executive sessions.] Although amending the agenda is not required in order to adjourn into executive session, it is a good practice for the Mayor to announce at the beginning of the meeting, that Council will be adjourning into an executive session at the end of the regular meeting. 4. Attendance at Executive Sessions. The City Attorney or Deputy City Attorney shall attend executive sessions which address litigation or potential litigation. The question of who may attend an executive session other than the Council, is determined by the City Manager. 2. Special Meetings a. Meetings set at days, times, and places other than Tuesdays at 6:00 p.m. in the Spokane Valley City Council Chambers shall be deemed "special meetings," such as joint meetings with other jurisdictions or entities (Board of County Commissioners, Planning Commissioners), and Council workshops or retreats. b. A special meeting may be called by the Mayor or any three members of the Council. (RCW 35A.13.1707, 35A.12.1108). Written notice of the special meeting shall be prepared by the City Clerk. The notice shall contain information about the meeting, including date, time, place, and business to be transacted and shall be posted on the City's website and displayed at the main entrance of the meeting location (RCW 42.30.0809). The notice shall be delivered to each member of Council at least 24 hours before the time specified for the proposed meeting (RCW 35A.12.11010). The noticing regarding such decision to hold a special meeting (made by the Mayor or any three Councilmembers), shall be handled by the City Clerk's Office through the City Manager. c. The notices provided in this section may be dispensed within the circumstances provided by RCW 42.30.080", that is: (a) As to any member who, at or prior to the time the meeting convenes, files with the City Clerk a written waiver of notice, (b) As to any member who was actually present at the meeting at the time it convenes, and (c) In the event a special meeting is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage; or as otherwise provided by law. d Agendas shall be drafted in a form submitted by the City Clerk, approved by the City Manager, and distributed in a manner similar to agendas for formal and study session meetings. The processes and rules for agenda content apply to regular formal, study session format, as well as special meetings. e. Special meeting agendas may include action and non -action items. It is the practice of Council to allow time for the public to comment on action items and the "public comment" should be so noted on the Page 15 of 64 agenda. Once the Special Meeting Agenda has been published and distributed, the agenda may be amended provided the amended agenda is distributed to Councilmembers and to the media, and posted on the City's website and at the meeting doorway, at least 24 hours in advance of the special meeting. Final disposition shall not be taken on any other matter at such meeting, which means that the governing body may address other matters not identified in the special meeting notice or agenda, provided 'final disposition' regarding such matters is not taken(RCW 42.30.080(3)12) Council may not pass a franchise ordinance at a special meeting [RCW 35A.47.040]. 3. Emergency Meetin2s: Emergency Council meetings may be called by the Mayor or any two Councilmembers, consistent with the provisions of 42.30 RCW. Meeting time, location and notice requirements do not apply to emergency meetings called for emergency matters as permitted by RCW 42.30.070, 42.30.080, and 42.14.075: "If, by reason of fire, flood, earthquake, or other emergency, there is a need for expedited action by a governing body to meet the emergency, the presiding officer of the governing body may provide for a meeting site other than the regular meeting site and the notice requirement of this chapter shall be suspended during such emergency." [RCW 42.30.070] "The notices provided in this section may be dispensed with in the event a special meeting is called to deal with an emergency involving injury or damage to persons or property or the likelihood of such injury or damage, when time requirements of such notice would make notice impractical and increase the likelihood of such injury or damage." [RCW 42.30.080(4)] "Whenever, due to a natural disaster, an attack or an attack is imminent, it becomes imprudent, inexpedient or impossible to conduct the affairs of a political subdivision at a regular or usual place or places, the governing body of the political subdivision may meet at any place within or without the territorial limits of the political subdivision on the call of the presiding official or any two members of the governing body. After any emergency relocation, the affairs of political subdivisions shall be lawfully conducted at such emergency temporary location or locations for the duration of the emergency." [RCW 42.14.075] 4. Pre -Agenda Meetin2s: The City Manager, City Clerk, Mayor and Deputy Mayor generally meet at a fixed weekly time to review the Council agenda of the upcoming meeting, which gives all involved an opportunity to ask questions and gather any additional materials or research needed for the impending meeting. This meeting also serves as an opportune time to discuss the Advance Agenda, which is a planning document to aid in scheduling items on future Council agendas. (see also internal committees) 5. Cancellation of Meetings: State law does not require any specific procedure for canceling an upcoming meeting, however, notice of the cancellation to the public, Councilmembers, and staff should be given by the Clerk in a similar manner that notice is given for a special meeting. The decision to cancel a meeting will be made by the Agenda Committee and noted on the Advance Agenda. The noticing of such decision will be handled by the City Clerk through the City Manager. Upon cancellation of a formal meeting, either the study session immediately before such meeting or the study session immediately after such meeting, shall include an opportunity for general public comment. Page 16 of 64 C. Meeting Rules and Procedures 1. Council Rules of Order The City Clerk shall serve as the official parliamentarian for all Council meetings, and shall keep a copy of the most current "Robert's Rules of Order" (RONR) in Council Chambers during Council meetings. 2. Quorum At all regular and special meetings of the Council, a majority of the Councilmembers who hold office shall constitute a quorum for the transaction of business. A lesser number may adjourn from time to time, provided that written notice of said adjournment is posted on the exterior Council Chamber doors pursuant to RCW 42.30.09013. Council meetings adjourned under the previous provision shall be considered regular meetings for all purposes. (RCW 35A.13.17014, 35A.12.120'5) 3. Seating Arrangement Councilmembers shall occupy the respective seats in the Council Chamber assigned to them by the Mayor. 4. Attendance a. Unexcused Absences: A Councilmember's responsibility to attend Council meetings should not be taken lightly, nor should a decision to remove a Councilmember for missing meetings. Pursuant to RCW 35A.12.06016 "a council position shall become vacant if the councilmember fails to attend three consecutive regular meetings of the council without being excused by the council." As soon as possible after two consecutive unexcused absences, and prior to a third consecutive unexcused absence, the absent Councilmember must request a leave of absence if they desire to remain on the Council. At a third consecutive meeting where a Councilmember is not excused and there has been no request for a leave of absence, the absent Councilmember's office shall be forfeited effective immediately. b Excused Absences: Members of Council may be excused from meetings with prior notification to the Mayor, City Clerk, or City Manager prior to the meeting, and by stating the reason for the inability to attend. Acceptable excuses for missing meetings may include death of a family member, family or personal illness, inclement weather, accident, scheduled vacations, family or personal emergency, or unusual or unforeseen circumstances. Following or prior to roll call, the Presiding Officer shall inform the Council of the member's absence, and inquire if there is a motion to excuse the member. The motion shall be nondebatable. Upon passage of such motion by a majority of members present, the absent member shall be considered excused and the City Clerk shall make an appropriate notation in the minutes. c Leave of Absence: 1. A Councilmember whose serious health or physical condition would prevent them from performing the duties of Councilmember may ask to be placed on a leave of absence under the following conditions: a) Such serious health or physical condition must be certified in writing by a medical physician. b) The request for a leave of absence shall be in writing, and hand -delivered or mailed to the Mayor, City Clerk, or City Manager at least one week prior to the date when such leave would commence. c) The request for a leave of absence must state the anticipated date the Councilmember will resume their duties. d) By majority vote of the whole Council, a leave of absence shall be granted as follows: 1) The absence shall not exceed 90 days from the date the motion is passed by Council 2) The absent Councilmember shall retain pay and medical benefits during the leave of absence 3) At the end of the 90 -day leave of absence, the absent Councilmember shall either: Page 17 of 64 a) Return to normal Council duties commencing with the first Tuesday following the end of the 90 -day leave; or b) be subject to RCW 35A.12.060 concerning three consecutive absences, beginning with the first Tuesday following the end of the 90 -day leave. d. A leave of absence may only be granted twice during a Councilmember's four-year term, with no less than six months between each request. Upon approval of a leave of absence, the absent Councilmember shall not be replaced with a pro -tem Councilmember during the absence. 5. Respect and Decorum It is the duty of the Mayor and each Councilmember to maintain dignity and respect for their offices, City staff and the public. While the Council is in session, Councilmembers shall preserve order and decorum and a Councilmember shall neither by conversation or otherwise, delay or interrupt the proceedings of the Council, nor disrupt or disparage any Councilmember while speaking. Councilmembers and the public shall comply with the directives of the Presiding Officer. Any Councilmember making disruptive, disparaging or impertinent remarks, or unreasonably disturbing the business of the Council shall be asked to cease such disruption. Any other person attending a Council meeting who disrupts the meeting in such a fashion that the Council is impaired in its ability to attend to the business of the City, may be asked to leave, or be removed from the meeting. At any time during any Council meeting, any Councilmember may object to personal affront or other inappropriate comments, by calling for a "point of order." After the Councilmember is recognized by the Presiding Officer and the Councilmember explains their point concerning respect and decorum, or lack thereof, the Presiding Officer shall rule on the remark. If the person making the remark is a Councilmember, the Presiding Officer may ask the Councilmember to cease. If the person making the remark is a member of the public, the Presiding Officer shall determine if the remark is actually disruptive, and whether the remark has impaired the ability of the Council to attend to the business of the City. If so, the Presiding Officer shall seek the removal of that person from the meeting. Continued disruptions may result in a recess or adjournment as set forth in #9 below. 6. Dissents and Protests Any Councilmember shall have the right to express dissent from or protest verbally or in writing, against any motion, ordinance or resolution of the Council and have the reason therefore entered in the minutes. 7. Councilmember Meeting Participation by Telephone/Video Conference Telephone/video conference participation by Councilmembers may be allowed provided that a quorum of Councilmembers shall be physically present for the Council meeting in question, and provided technical availability and compatibility of electronic equipment enables the conferencing Councilmember(s) to hear the proceedings, be heard by those present, and participate in Council discussion. More than one Councilmember may request participation via telephone for the same meeting, provided that those Councilmembers would be able to be reached at the same phone number, as the Council Chamber's current system can only accommodate the use of one telephone number per meeting. a. Requests to use telephone/video conference participation shall be approved by the Council by motion. Such participating Councilmember(s) shall be present and counted. So as not to disrupt the Council meeting, adequate notice shall be given to allow appropriate setup in time for the beginning of the meeting. b. Telephone/video conference participation for voting purposes shall be allowed for public hearings or any quasi-judicial proceedings, and the requesting Councilmember(s) shall declare that (s)he has reviewed the associated material (if any) provided for those hearings and/or proceedings prior to the time the vote will be taken by Council. 8. Internet Use Use of the City's network systems implies Council is aware of and understands that the system is provided to assist in the performance of their roles as Councilmembers, and as such, Councilmembers are obligated to use, conserve and protect electronic information and information technology resources and to preserve and enhance the integrity of those resources which belong to the citizens of Spokane Valley. a. As noted on page 11, Councilmembers shall avoid accessing any electronic message during Council meetings. Accessing such communication could be construed as receiving public comment without the benefit Page 18 of 64 of having the citizen in person to address their concerns. Likewise, Councilmembers shall avoid browsing the Internet of non -City business during Council meetings in order that Council's full attention can be given to the topic at hand. b. Information technology resources are provided for the purpose of conducting official City business. The use of any of the City's information technology resources for campaign or political use is prohibited unless it has been determined by the City Attorney, Washington State Attorney General, or Washington Public Disclosure Commission, that such use is not a violation of RCW 42.17A.555'7 or is otherwise authorized by law. c. Confidential material shall not be sent via e-mail. d. All letters, memoranda, and interactive computer communication (e-mail) involving Councilmembers, the subject of which relates to the conduct of government or the performance of any governmental function, with specific exceptions stated in the Public Records Act (RCW 42.56) are public records. Copies of such letters, memoranda and interactive computer communication shall not be provided to the public or news media without filing a public record request with the City Clerk. With this in mind, texting concerning City business is strongly discouraged. e. E-mail communications that are intended to be distributed among all Councilmembers, whether concurrently or serially, shall be considered in light of the Open Public Meetings Act. If the intended purpose of an e-mail is to have a discussion that should be held at an open meeting, the electronic discussion should not occur, and Council discussion should wait until everyone has had ample opportunity to view the message before including such topic(s) on an upcoming agenda. 9. Adjournment Due to Emergency or Disruption In the event of an emergency such as a fire or other natural or catastrophic disaster, threatened violence, or inability to regain or retain good order, the Presiding Officer shall forthwith declare a recess, adjourn, or continue the meeting, and the City Council as well as everyone in the room shall immediately leave the meeting room. The Presiding Officer may reconvene the meeting when it has been determined by the appropriate safety officials that it is safe to do so. 10. Permission Required to Address the Council Persons other than Councilmembers and staff shall be permitted to address the Council upon recognition and/or introduction by the Presiding Officer or City Manager. 11. Approaching the Dais by Members of the Public Once a Council meeting has been called to order, members of the public are prohibited from stepping between the speaker's podium and the dais, or stepping behind any part of the dais or stepping behind those sections adjacent to the dais. If citizens wish Council to receive materials, those materials should be handed to the City Clerk prior to the meeting or during the public comment section of the agenda; and the Clerk will distribute the materials to members of Council. Council reserves the right to invite anyone forward to the podium to be addressed by Council. 12. Out of Order Requests Occasionally a member of the public may wish to speak on an agenda item but cannot remain until the item is reached on the agenda. During "Open Comments From the Public," such person may request permission to speak by explaining the circumstances. The Presiding Officer in his/her sole discretion shall rule on whether to allow the out of order request. Alternatively, the member of the public could also discuss their request with the Mayor prior to the meeting. 13. Photographs, Motion Pictures or Videos Requiring Artificial Illumination — Prior Permission Required No overhead projection, photographs, motion pictures, or videos that require the use of floodlights, or similar artificial illumination shall be used by the public at City Council meetings without the prior consent of the Presiding Officer or the City Manager. Page 19 of 64 14. Placing Items on an Agenda: a. New Item Council Business: At the appropriate time during a Council meeting (such as Council Comments, or Advance Agenda), a Councilmember may request to have items placed on a future agenda. Each request shall be treated separately. The City Manager is most familiar with staff's workload and shall determine when the item can be prepared and brought forward to Council, unless the Council wants to discuss the item prior to staff's involvement. The following process shall be used to propose an item for a future Council meeting: 1) A Councilmember may propose an item and give a brief explanatory background of the issue and its importance to the City. 2) Councilmembers may ask clarifying questions . 3) By a show of hands, a consensus of four or more Councilmembers may move the item forward to a future agenda. b. Except for routine items such as those found on most Consent Agendas, requests for items to come before Council shall be routed through the City Manager or come directly from the City Manager as part of the normal course of business. 15. Motions and Discussion a. Order of Procedure: 1. Member of Council makes a motion by stating: "I move .. ." After the motion is seconded Staff makes their presentation Mayor asks Council if there are any questions for staff Once all questions have been addressed, the staff member steps away from the podium to allow for the public comment opportunity. 2. The Mayor invites public comments. Public comments should be limited to one comment per person per topic and limited to three minutes. The Mayor reminds the public this is time for comments and not discussion; and if the public has questions, those questions shall be addressed by staff at another time outside the meeting. 3. The Mayor opens the floor to Council for discussion. The maker of the motion normally begins the discussion. The discussion must have bearing on whether the pending motion should be adopted (RONR §43); and can be prefaced by a few words of explanation, but must not become a speech (RONR §4). All Council remarks should be addressed through the Mayor. 4. When discussion has ended, the Mayor re -states the motion or asks the Clerk to re -state the motion. Once the motion is re -stated, the Mayor calls for the vote, which is normally taken by voice. The Mayor or the Clerk then states whether the motion passed or failed. b. In General: 1. Except in rare circumstances, Council motions shall be in the form of an affirmative motion. Affirmative motions are preferred to prevent "approval by default" of a failed negative motion. 2. Agenda items scheduled for Council action shall require a motion by a Councilmember before discussion unless by majority vote the Council suspends the requirement. If a motion fails, the agenda item shall be considered concluded. However, said item could be reconsidered if done during the same meeting, or through Council majority vote could be brought back at a later meeting to "rescind an action," or to "amend something previously adopted." (Mayoral appointments excepted. See Committees for further discussion.) 3. Councilmembers should direct questions to the City Manager or the designated presenter. Page 20 of 64 4. Main motions are made when no other motion is pending (see chart below). They are debatable and subject to amendment. Since seconding a motion means "let's discuss it," if there is no second but discussion ensues, the matter of having a second to proceed is moot and the motion can proceed. However, if there is no second and no discussion, the motion does not progress. Note that the motion does not "die for a lack of a second" but it merely does not progress. 5. The maker of a motion can withdraw their motion with the approval of the majority of Councilmembers (see notes below table below). The person making the motion is entitled to speak first to the motion. A maker of the motion may vote against the motion but cannot speak against their own motion. 6. No one should be permitted to speak twice to the same issue until everyone else wishing to speak has spoken. All remarks shall be directed to the Presiding Officer and shall be courteous in language and deportment (Robert's Rules of Order Newly Revised, Article VII, Section 43, Decorum in Debate), keeping in mind it is not the Councilmember, but the measure that is the subject of debate. 7. When an amended motion is on the floor, the vote is taken on whether to adopt the amendment. If adopted, the next vote is on the fully amended motion. 8. Motions should be reserved for items marked on the agenda for action, so as to avoid any surprises for Council, staff and the public. Page 21 of 64 Parliamentary Procedure at a Glance Roberts Rules of Order § IF YOU WANT TO YOU SAY INTERRUPT NEED 2"D Can be Debated Can be Amended VOTE 11 Postpone indefinitely (the purpose is to prevent action or kill an issue.) I move to postpone ... . (an affirmative vote can be reconsidered; a negative vote cannot.) indefinitely No Yes Yes No Majority 12 Modify wording of motion I move to amend the motion by .. . No Yes Yes Yes** Majority 14 Postpone to a certain time Ex: I move to postpone the motion to the next Council meeting. No Yes Yes Yes Majority 16 Close debate I move the previous question, or I call for the question *** No Yes No No Majority* 17 To Table a motion I move to lay on the table, the motion to No Yes No No Majority 19 Complain about noise, room temperatures etc Point of Privilege Yes Yes Yes Yes Chair decision 20 Take break I move to recess for .. No Yes No Yes Majority 21 Adjourn meeting I move to adjourn No Yes No No Majority 23 Object to procedure or personal affront Point of Order Yes No No No Chair decision 25 Suspend rules I move to suspend the rules and .. . No Yes No No Majority* 34 Take matter from table I move to take from the table the motion to No Yes No No Majority 35 Reconsider something already disposed of I move we reconsider action on .. . No Yes Yes Yes Majority It should be noted that the purpose of tabling a motion is not to simply postpone an issue or a vote. If the intended purpose is to postpone, then the motion to postpone should be used. If more information is needed or desired in order to make the most informed vote possible, then an option would be for the maker of the motion to simply withdraw the motion. The consent of the seconder is not needed to withdraw a motion, however, withdrawal of a motion should be done with the approval of a majority of Councilmembers present [Mayor, I request permission to withdraw my motion. The Mayor asks if there is any objection, and if none, the motion is withdrawn. If there is objection, the Mayor will call for a vote.] While a motion is still on the table, no other motion on the same subject is in order. The motion to table enables the assembly to lay the pending question aside temporarily when something else of immediate urgency has arisen. The motion to "Lay on the Table" is out of order if the evident intent is to kill or avoid dealing with a measure. (Robert's Rules of Order Newly Revised, 10 Edition) *(Robert's Rules of Order Newly Revised states 2/3 vote required. Council direction is to base vote on majority except on matters where 2/3 (or majority plus one) is required by state statute. * * If the main motion to amend can be amended. ***Call for the Question: if it is felt that debate on a motion on the floor has continued longer than warranted, a member of Council may "call the question." The "call for the question" is a motion to end debate and vote immediately. If this "call for the question" motion is passed by a majority vote, then the vote must be taken on the original debated motion on the floor. Page 22 of 64 16. Voting The votes during all meetings of the Council shall be transacted as follows: a. The Presiding Officer shall first call for a vote from those in favor of the motion, followed by a call for those opposed to the motion, and afterwards shall state whether the motion passed or failed. Unless otherwise provided by statute, ordinance, or resolution, all votes shall be taken by voice or a show of hands. At the request of any Councilmember or the City Clerk, a roll call vote shall be taken by the City Clerk. The order of the roll call vote shall be determined by the City Clerk. b. Unless otherwise provided by statute, ordinance, or resolution, in case of a tie vote on a motion, the motion shall be considered lost. c. Every member who was present when the question was called, shall give his/her vote. If any Councilmember refuses to vote "aye" or "nay," their vote shall be counted as a "nay" vote unless the Councilmember has recused themself due to actual or perceived appearance of a conflict of interest, which shall be so stated prior to the vote at hand. d. The passage of any ordinance, grant or revocation of franchise or license, and any resolution for the payment of money, any approval of warrants, and any resolution for the removal of the City Manager shall require the affirmative vote of at least a majority of the whole membership of the Council (RCW 35A.12.12018). Except as provided in "e" below, all other motions or resolutions shall require an affirmative vote of at least a majority of the quorum present. e. Majority Plus One: The passage of any public emergency ordinance (an ordinance that takes effect immediately), expenditures for any calamity, violence of nature, riot, insurrection, or war; and provisions for a lesser emergency, such as a budget amendment (RCW 35A.33.09019), shall require the affirmative vote of at least a majority plus one of the whole membership of the Council. (RCW 35A.13.19020) 17. Recusal From Discussion and Consideration. Situations may arise when a Councilmember should consider whether to recuse themselves from the consideration and decision-making on a particular item. These situations can arise in various ways, including having an interest in a contract being considered by the City, or when a Councilmember has a bias in some fashion regarding an issue before the Council. For additional discussion and explanation, please see Appendix C — Spokane Valley Councilmembers' Statement of Ethics. The overarching goal of the conflict of interest laws is to prevent municipal officers from engaging in self-dealing. Seattle v. State, 100 Wn.2d 232, 246 (1983). [Self-dealing is defined as a situation in which a fiduciary acts in his own best interest in a transaction rather than in the best interest of his clients. A fiduciary is legally obligated to act in the best interest of his clients. A fiduciary is a person to whom property or power is entrusted for the benefit of another.] a. Prohibited acts. There are some conflicts which cannot be waived, and some actions in which Councilmembers shall not engage. RCW 42.23.070 prohibits municipal officers from: (1) Using "his or her position to secure special privileges or exemptions for himself, herself, or others." (2) Directly or indirectly giving or receiving or agreeing to receive "any compensation, gift, reward, or gratuity from a source except the employing municipality, for a matter connected with or related to the officer's services as such an officer unless otherwise provided for by law." (3) Accepting employment or engaging in business or professional activity that "the officer might reasonably expect would require or induce him or her by reason of his or her official position to disclose confidential information acquired by reason of his or her official position." (4) Disclosing confidential information "gained by reason of the officer's position, nor may the officer otherwise use such information for his or her personal gain or benefit." b. Conflict of interest contracts. In contractual matters, Councilmembers are required to avoid directly benefitting from contracts entered into by the City. When a Councilmember is aware that they may benefit from such a contractual relationship, they are required to recuse themselves. Other situations may arise where a Councilmember may indirectly benefit. In these circumstances, the determination of whether a conflict of Page 23 of 64 interest exists such that they should recuse themselves will have to be made by that Councilmember based on facts and circumstances known at the time. c. Bias for or against a proposed action. There will be situations for each Councilmember where, based upon their current or prior work or personal relationships, that Councilmember may not be able to participate in a discussion and decision on a given issue because they likely can't be objective. In such an event, the Councilmember must give due consideration to their potential to be predisposed, and whether they believe they can objectively consider and decide on the issue. If the answer is yes, then the Councilmember may proceed. If this self-analysis is difficult as to whether the Councilmember can be objective, but the determination is that they can, the Councilmember should strongly consider disclosing the nature of the potential bias to the Council, and then announce whether they believe they can or cannot proceed. If the Councilmember does not believe they can be reasonably objective, they should recuse themselves from the discussion and consideration. The purpose for recusal under such circumstances is that the Council wants the public to have the utmost confidence that decisions are made objectively, and that all citizens and businesses will be treated equally and fairly. d. Process and Disclosure: When a Councilmember determines recusal is appropriate, or when it is required by law, the Councilmember shall announce that they need to recuse themselves, explain the factual circumstances, then step off the dais and out of the Council chambers. A staff member will retrieve the Councilmember once that issue is finished being discussed. The determination of whether to recuse oneself from an issue, and then formally recusing, shall occur before any discussion has taken place on that issue to ensure that Councilmember does not participate in the matter in any fashion. e. The following is an example of appropriate language where recusal is warranted: Following careful analysis and consideration, I think it is appropriate for me to recuse myself from any discussion and decision on this matter. I have known the owners of * business for * years, am friends with them, and believe it would be most appropriate for me not to participate in this matter. As such, I will recuse myself and step out of the room. OR Following careful analysis and consideration, I think it is appropriate for me to recuse myself from any discussion and decision on this matter. I own a business that competes directly with the business at issue, and believe it would be most appropriate for me not to participate in this matter. As such, I will recuse myself and step out of the room. f. The following is an example of appropriate language where the Councilmember determines that he/she does not need to recuse themselves from the matter: Following careful analysis and consideration, I think it is appropriate for me to participate in the discussion and decision on this matter. Although I am somewhat familiar with this matter from my prior association with *, I believe I can be objective and unbiased. As such, I will not recuse myself, and will participate with the rest of the Council in the discussion and decision. 18. Ordinances Except for unusual circumstances or emergencies, ordinances and resolutions shall customarily be prepared, introduced and proceed in accordance with the "Three Touch Principle." Prior to final passage of all ordinances or resolutions, such documents shall be designated as drafts. a. A Councilmember may, in open session, request of the Presiding Officer that the Council consider enacting an ordinance for a specific purpose. The Presiding Officer then may assign the proposed ordinance to the administration, a committee, or the Council for consideration. The committee or administration shall report its findings to the Council. The City Manager may propose the drafting of Page 24 of 64 ordinances (RCW 35A.1321). Citizens, Boards and Commissions may also propose consideration of ordinances and resolutions. b. Sponsorship. When a Councilmember wishes to assume sponsorship of an ordinance or resolution, once on the agenda, he or she should so announce, make the initial motion and provide an introduction of the measure. c. Ordinances shall normally have two separate readings at separate Council meetings. Unless waived by the City Council at each reading, the title of an ordinance shall be read by the City Clerk prior to its passage. However, if a Councilmember requests that the entire ordinance or certain sections be read, such request shall be granted. Printed copies shall be available upon request to any person attending a Council meeting. d. The provision requiring two separate readings of an ordinance may be waived at any meeting of the Council by a majority vote of all members present. (This would require a successful motion to suspend the rules and pass the ordinance on a first reading.) e. If a motion to pass an ordinance to a second reading fails, the ordinance shall be considered lost, unless a subsequent motion directs its revision and resubmission to first reading. f. Any ordinance repealing any portion of the Spokane Valley Municipal Code shall also repeal the respective portions of the underlying ordinance(s). Ordinances repealing earlier ordinances shall not apply to acts, incidents, transactions or decisions occurring before such repeal. g. Council may not pass a franchise ordinance at a special meeting [RCW 35A.47.04022] h. The passage of any ordinance, grant or revocation of franchise or license shall require the affirmative vote of at least a majority of the whole membership of the Council. i. The passage of any public emergency ordinance (an ordinance that takes effect immediately), expenditures for any calamity, violence of nature, riot, insurrection, or war; and provisions for a lesser emergency, such as a budget amendment (RCW 35A.33.09023), shall require the affirmative vote of at least a majority plus one of the whole membership of the Council. (RCW 35A.13.19024) j. Occasionally, an ordinance will be on an agenda the same night as a public hearing on the same topic, such as a public hearing on a budget, amended budget, proposed tax, or moratorium, and an ordinance approving that item. When that occurs, after the public hearing has been closed and Council moves to the ordinance action item, public comment shall not be taken on the ordinance since it was just taken as part of the public hearing process. Public comment will also not be taken during the ordinance's second reading at a subsequent Council meeting. This procedure will also be used if a public hearing on a specific issue is held before the Planning Commission; so that when the resulting ordinance comes before Council, public comment will not be taken on either the first or the second reading. 19. Resolutions A resolution may be approved on the same day it is introduced. While it is not necessary to have the title of a resolution read aloud, Council may invoke the two reading procedures described above to facilitate public understanding and/or comment on the resolution. If Council invokes the two reading procedures, a Councilmember may request that the entire resolution or certain sections be read, and such request shall be granted and the City Clerk shall read as requested. Printed copies shall be made available upon request to any person attending a Council meeting. a. The passage of any resolution for the payment of money, any approval of warrants, and any resolution for the removal of the City Manager shall require the affirmative vote of at least a majority of the whole membership of the Council. b. Occasionally, a resolution will be on an agenda the same night as a public hearing on the same topic, such as a public hearing on an amended Transportation Improvement Program, and a Resolution approving that amendment. When that occurs, after the public hearing has been closed and Council moves to the resolution action item, public comment shall not be taken on the resolution since it was just taken as part of the public hearing process. This procedure will also be used if a public hearing on a specific issue is held before the Planning Commission, which would result in a resolution for Council consideration. Page 25 of 64 20. Community Recognition Program: a. In an effort to acknowledge outstanding citizens, businesses and organizations who have made a significant contribution, or have had or continue to have, a positive impact on the citizens of our community, the Council has implemented a Community Recognition Program. b. Eligibility: Must be a citizen/resident or an owner/operator of a business within Spokane Valley City limits. City of Spokane Valley elected officials, staff members and their relatives are not eligible for nomination, however, they may submit nominations. There is no limit to the number of nominations one may submit. c. Selection: will be made by the Mayor with confirmation by the Council. If selected, recognition will take place at a City Council meeting and depending upon the nature of the nomination, the honoree will be presented with a proclamation, certificate of appreciation, and/or a key to the City. d. Process: Nominations shall be submitted on a Community Recognition Form, addressed to the City Clerk, and may be made at any time. e. Selection of these recipient(s) will typically be held during a formal format Council meeting, under the Agenda Item of Introduction of Special Guests and Presentations. 21. Proclamations: a. Ceremonial proclamations not associated with the Community Recognition Program. 1. These proclamations are not statements of policy but are a means by which the City can recognize an event, group or individual. As part of the ceremonial duties of the Mayor, the Mayor is charged with approval of proclamations at his/her discretion; and reserves the right to decline any proclamation request as well as the right to make exceptions to these guidelines and procedures. Individual Councilmembers will not issue proclamations, and requests for a proclamation should be directed to the Mayor or the City Clerk. 2. Proclamations will be considered for approval which will proclaim certain events or causes when such proclamation positively impacts the community and conveys an affirmative message to Spokane Valley residents. Proclamations will not be considered which are potentially controversial, political or religious in nature unless approved by the majority of Councilmembers. 3. Proclamations can be issued at the discretion of the Mayor, and may be for organizations, individuals, or businesses within or outside Spokane Valley's jurisdiction. b. Procedure for proclamations to be read at a Council Meeting: 1. The person making the request need not be a Spokane Valley resident 2. Requests should be made at least four weeks in advance of the scheduled Council meeting 3. The person asking for the proclamation should agree to be in attendance or have someone attend in their stead 4. The City Clerk will inform the requestor whether the proclamation request is approved 5. The person making the request shall draft the proclamation and send it to the City Clerk once approval is given 6. The City retains the right to modify and/or edit the proposed proclamation as it sees fit 7. It is the Council's preference to have proclamations read at formal meetings, which are generally held the 2nd and 4th Tuesdays; however, proclamations may be read at Study Sessions due to scheduling conflicts. c. For those instances where proclamations are requested for events other than to be read at an open Council meeting, the same procedure as above shall be followed, but instead of having someone at a Council meeting to officially receive the proclamation, the City Clerk will mail the proclamation to the requestor, or it can be hand -carried by the Councilmember attending the event to read the proclamation. d. Reading of these proclamations will typically take place at a formal format Council meeting, immediately after the Mayor's report, or could take place as the first agenda item on a Study Session. Page 26 of 64 22. Taxes: Increasing or Imposing New Taxes The Council strongly believes in fiscal restraint, and that increasing the tax burden on its property owners and citizens by increasing or imposing new taxes should be avoided except as a last resort. In addition to complying with all applicable statutory requirements, increasing or imposing new taxes should only be done as follows: a. As requested by the City Council, the City Manager in consultation with the Finance Director, shall notify the City Clerk of Council's desire for a proposed ordinance, and ask the City Attorney to prepare a draft ordinance. b. Within 14 days following notice to the City Clerk, the City Clerk shall publish a notice of public hearing once a week for two consecutive weeks in the official newspaper of the City, stating 1) the date, time and place of Council's public hearing 2) the purpose of the hearing: that a tax increase or new tax has been proposed 3) that a copy of the proposed draft ordinance shall be furnished to any City taxpayer who requests it; and 4) that any City taxpayer may appear and provide verbal or written comment for or against the proposed draft ordinance. c. Preceding such public hearing, staff will provide an administrative report to Council describing the financial deficit and need for the increased or new tax; and if Council concurs and after the public hearing, the proposed draft ordinance shall proceed as follows: 1) Proceed with a first reading of the proposed draft ordinance (same or different meeting as the public hearing) 2) Second reading of the proposed draft ordinance at a subsequent meeting. d. Approval of increasing or imposing new taxes requires an affirmative vote of a majority plus one of the whole Council. 23. Hearings: [note: See Appendix A for quasi-judicial hearings] a. Purpose 1. Held to obtain public input on legislative decisions on matters of policy 2. Are required by state law in such matters as comprehensive plan use plans, or annual budget 3. Do not involve legal rights of specific private parties in a contested setting 4. Affect a wide range of citizens or perhaps the entire jurisdiction 5.. Decisions reached as a result of these hearings are not second-guessed by the courts, and if challenged, are reviewed only to determine if they are constitutional or violate state law b. Process 1. State statutes do not specify how public hearings should be conducted. Because legislative hearings are generally informal, the main concern is to provide an opportunity for all attending members of the public to speak if they desire. Individual comments shall be limited to a specific amount of time as determined by the Presiding Officer , and the public should be advised that comments must relate to the matter at hand. The "ground rules" for the conduct of the hearing may be stated by the Presiding Officer at the beginning of the hearing: a. All public comments shall be made from the speaker's podium, shall be directed to the Mayor and Council, and any individual making comments shall first give their name and city of residence. Speakers may be asked to spell their last name because an official recorded transcript of the public hearing is being made. b. No comments shall be made from any other location, and anyone making "out of order" comments shall be subject to removal from the meeting. c. Unless otherwise determined by the Presiding Officer, all public comments shall be limited to three minutes per speaker and members of the public are not permitted to give any of their own Page 27 of 64 speaking time to other members of the public. This time is an opportunity to hear from various members of the public in a limited public forum, and not an opportunity for extended comments or dialogue. d. At the discretion of the Presiding Officer, members of the public shall only speak once per issue. e There shall be no demonstrations, applause or other audience participation, before, during or at the conclusion of anyone's presentation. Such expressions are disruptive and take time away from the speakers. f. Unless read and/or handed in by the individual speaker during the public hearing, previously received written public comments shall be read by the City Clerk at the pleasure of the Mayor. In the interest of time, the Mayor may limit the reading of such comments to the Clerk reading who the letter or written material is from, and if easily discernible, whether that person is for or against the issue at hand. All written comments become an official part of the record. g. These rules are intended to promote an orderly system of holding a public hearing, to give persons an opportunity to be heard, and to ensure that individuals are not embarrassed by exercising their right of free speech. 2. The Presiding Officer declares that the public hearing on the topic at hand is open, notes the time for such opening, and asks staff to make their presentation. 3. After staff presentations, the Presiding Officer calls for public comments. 4. The Presiding Officer asks if any members of Council have questions of any of the speakers or staff. If any Councilmember has questions, the appropriate individual shall be recalled to the podium. 5. The Presiding Officer declares the public hearing closed and notes the time for such closing. 24. Reconsideration 1. The purpose of reconsidering a vote is to permit change or correction of an erroneous action, or to take into account added information or a changed situation that has developed since the taking of the vote. Any action of the Council, including final action on applications for legislative changes in land use status, shall be subject to a motion to reconsider except: a. any action previously reconsidered; b. motions to adjourn or motions to suspend the rules; c. an affirmative vote to lay an item on, or take an item from, the table; d. a previously passed motion to suspend the rules; or e. a vote electing to office one who is present and does not decline. 2. Such motion for reconsideration: a. shall be reconsidered during the same Council meeting; b. shall be called up when no business is pending (no action is pending); c. if action is pending, the Mayor asks the Clerk to note that the motion to reconsider has been made and shall be taken up when a member calls the motion to reconsider the vote when no other business (action ) is pending; d. shall be made by a member who voted on the prevailing side on the original motion. This means a reconsideration can be moved only by one who voted aye if the motion involved was adopted, or no if the motion was lost. It is permissible for a Councilmember who cannot make such a motion, but believes there are valid reasons for one, to try to persuade someone who voted on the prevailing side, to make such a motion. e. a member who makes this motion should state that he or she voted on the prevailing side; f. needs a second, and can be seconded by any member; g. is debatable if the type of motion it reconsiders is debatable; and h. is not amendable and requires a majority vote to adopt. Page 28 of 64 3. Step 1: A member of Council who voted on the prevailing side makes the motion, such as "I move to reconsider the vote on the resolution relating to holidays. I voted for [or against] the resolution." This motion needs a second, which can be seconded by any Councilmember. 4. Step 2: If the motion for reconsideration is adopted, the original motion is then placed before Council as if that motion had not been voted on previously; and Council again takes that motion under discussion, followed by a new vote. 5. Any motion for reconsideration of a matter which was the subject of a required public hearing or which is a quasi-judicial matter, may not be discussed or acted upon unless and until the parties or their attorneys and the persons testifying have been given at least five days advance notice of such discussion and/or action. 25. Council Materials a. Council Material Councilmembers and staff should read the agenda material and ask clarifying questions of the City Manager or other appropriate staff prior to the Council meeting when possible. Council recognizes there are times when Councilmembers may wish to bring additional documentation to a meeting on a specific subject, whether that subject is on the agenda or not, in order to share with Council and staff. When possible, the materials should be distributed to Councilmembers and staff prior to the Council meeting, or if distributed during a meeting, Councilmembers should indicate they would like the materials considered for a future meeting, since except in an emergency, Councilmembers would normally not take time at the dais to read material just received. Pre -scheduled materials Council wishes to share as part of the Council packet could also be included on study session agendas under "Council Comments." b. Council Packets Councilmembers shall personally pick up their agenda packets from their City desk, unless otherwise arranged by the Councilmember or further directed by Council. Councilmembers have the option of accessing their Council packet via the City's website. Unless notified otherwise, the City Clerk shall prepare a hard copy agenda packet for individual Councilmembers. c. Packet Materials Request for Council Action form (RCA): This is a cover sheet used by staff to introduce an agenda item. It includes the agenda item title, citing of governing legislation associated with the topic, previous Council action taken, and background on the topic. Options for Council consideration are also included, as well as a staff recommended action or motion. The options and recommended action or motion should be viewed as aids to Council in making a motion or taking action, but should not be thought of as obligatory, as Council always has the option of making a motion different from what is included on the form. Generally, by the time an item is ready for a motion, Council has already read, heard, and/or discussed the item at least three times (such as an informational item, an administrative report, and lastly as an action item), and the wording of a motion would not normally be controversial, although it is important to state the motion as a motion, such as "I move to" or "I move that" or other similar language. 26. "Three Touch Principle" Decision makers and citizens at all levels of the City should have adequate time to thoroughly consider the issues prior to final decisions. It is the intent of the Council that the Council and administration shall abide by the "Three Touch Principle" whenever possible. These procedural guidelines are designed to avoid "surprises" to the City Council, citizens and administrative personnel. Any request or proposal for adopting or changing public policy, ordinances, resolutions or City Council directives which require a decision of the City Council or administration, should "touch" the decision makers three separate times. This includes verbal or written reports, "information only" agenda items, or any combination thereof. To facilitate the Council's strategic use of legislative time at its meeting, staff may satisfy the first touch by issuing an informational Page 29 of 64 memorandum, unless the subject matter is complex in nature. Quasi-judicial matters and any subject discussed in executive sessions are excluded from application of the "Three Touch Principle." It is recognized that unexpected circumstances may arise wherein observance of the "Three Touch Principle" is impractical. However, when unusual circumstances arise which justify a "first discussion" decision, the persons requesting the expedited decision should also explain the timing circumstances. This principle excludes staff reports and other general communications not requiring a Council decision. Page 30 of 64 CHAPTER 2 Legislative Process Page 31 of 64 A. Election of Officers Procedures for electing officers are as follows: 1. Biennially, at the first meeting of the new Council, the members thereof shall choose a Presiding Officer from their number who shall have the title of Mayor. In addition to the powers conferred upon him/her as Mayor, he/she shall continue to have all the rights, privileges and immunities of a member of the Council. If a permanent vacancy occurs in the office of Mayor, the members of the Council at their next regular meeting shall select a Mayor from their number for the unexpired term. Following the election of the Mayor, election of a Deputy Mayor shall be conducted in the same manner. The term of the Deputy Mayor shall run concurrently with that of the Mayor. (RCW 35A.13.03025) 2. The election for Mayor shall be conducted by the City Clerk. The City Clerk shall call for nominations. Each member of the City Council shall be permitted to nominate one person, and a nomination shall not require a second. A nominee who wishes to decline the nomination shall so state at that time. Nominations are then closed. The election for Deputy Mayor shall be conducted by the Mayor, and nominations shall be made in the manner previously described for the election of the Mayor. 3. Except when there is only one nominee, election shall be by written ballot. Each ballot shall contain the name of the Councilmember who cast it. Selection of Mayor and of Deputy Mayor shall each be determined by majority vote of Councilmembers present. The City Clerk shall publicly announce the results of the election. Thereafter, the City Clerk shall record the individual Councilmember's vote in the minutes of the meeting. 4. If the first round of votes results in no majority vote of Councilmembers present, the voting process shall be repeated no more than two more times. During subsequent votes, Councilmembers do not have to vote the same as they did in the previous vote. If after three attempts, Council is unable to agree on a Mayor by majority vote of Councilmembers present, the office of Mayor shall be temporarily filled by an Acting Mayor, which shall be the Councilmember who just previously served as Mayor if that person is still a member of Council, or if the previous Mayor is no longer a Councilmember, then by the Deputy Mayor, or if such person prefers not to serve as Mayor or if that person is no longer a member of Council, the Councilmember with the next highest seniority. The Acting Mayor shall continue in office and exercise such authority as is described in RCW 35A.1326 until the members of the Council agree on a Mayor, which shall be determined at the next scheduled Council meeting, at which time the role of Acting Mayor shall cease and terminate. 5. At the next scheduled Council meeting voting for Mayor shall proceed in the same manner as the initial first round of voting from the previous Council meeting, but Councilmembers shall only vote on the Councilmembers who received the highest number of votes. If after three voting attempts, there is still no majority vote of Councilmembers present, the vote shall be determined by whichever Councilmember has the most votes at the third voting attempt. If at that time, there is a two-way tie of Councilmembers receiving the most votes, the tie shall be broken based on the flip of a coin. The City Manager shall flip the coin. If there are more than two Councilmembers tying with the most votes, that tie shall be determined by another means of chance to narrow the Councilmembers down to two, at which time the outcome shall be determined by written ballot. Page 32 of 64 B. Filling Council Vacancies 1. General Process: (Note that public comment shall not be taken during this entire process.) If a vacancy occurs on the City Council, the Council shall follow the procedures outlined in RCW 35A.13.02027 and Council's adopted procedure in compliance with RCW 35A.13.020,as well as RCW 42.12.070.28 The timeline will vary depending on when the process begins. Pursuant to RCW 35A.13.020, City Council has 90 days from the vacancy to appoint a qualified person to the vacant position. If this timeframe is not met, the City's authority in this matter would cease and the Spokane County Board of Commissioners would appoint a qualified person to fill the vacancy. In order to be qualified to run for Spokane Valley City Council, or hold such position, a person must be [RCW 42.04.02029] a citizen of the United States, 18 years of age or older, a resident of the City of Spokane Valley for a year or more preceding his or her election, a registered voter in the City of Spokane Valley at the time of filing the declaration of candidacy and at the time of filing the declaration of candidacy if the candidate had ever been convicted of a felony, they must no longer be under the authority of the Department of Corrections, or currently incarcerated for a felony. Pursuant to RCW 42.12, remaining members of Council shall appoint a qualified person to fill the vacancy as an interim position who will serve from the date of appointment until the person elected in the November odd - numbered year general election takes office, which is the date the election results are certified, normally around the 26th of November. (See also 35A.12.040) Immediately upon the election being certified, that just -elected person will take the oath of office, take their position as a member of Council, and complete the remainder of the unexpired term. a. Procedure for Filling a Council Vacancy, Timeline/Procedure-Publication: The City Clerk shall publish the vacancy announcement inviting citizens of the City who are interested and qualified to sit as a Councilmember, to apply on an application form provided by the City (see Appendix E for application). Qualifications to sit as a Councilmember are set forth in RCW 35A.13.020, which refers to RCW 35A.12.030: (1) must be a registered voter of the city at the time of filing his or her declaration of candidacy; (2) has been a resident of the city for a period of at least one year next preceding his or her election. Additional qualifications include those stated above under #1 General Process, and that Councilmembers shall not hold any other office or employment within the Spokane Valley City government [RCW 35A.12.030]. In order to avoid any real or perceived conflict of interest, no member of Council's immediate family may be currently employed by the City of Spokane Valley since employment is considered a contractual matter, and a councilmember would have a prohibited interest in a contract between a family member who is an employee of the city, and the city. (See Appendix E Definitions for description of immediate family.) If possible, the vacancy announcement shall be published for three consecutive weeks. b. The City Clerk shall establish the deadline to receive applications, for example, no later than 4:00 p.m. on a certain date. c. RCW 42.30.110(1)(h), set a special meeting with an executive session beginning at 5:00 p.m. Council shall meet and adjourn to executive session to review and discuss all of the applications. After the review and discussion, Council shall return to Council Chambers and the Special Meeting shall be adjourned. d. Hold a regular 6:00 p.m. meeting, same evening as above special meeting. Pursuant to RCW 42.30.110(1)(h), Council shall meet in open session and part of this agenda shall include selection of applicants to interview. Selection shall be by nomination and second. A vote shall be taken and candidates receiving a majority vote of those councilmembers present, , shall be interviewed. Immediately after this Council meeting or as soon as practicable, the Clerk shall send a list of potential questions to all those to be interviewed. e. Schedule the conducting of the interviews for an upcoming Council meeting . Pursuant to RCW 42.30.110(1)(h), the interviews shall be conducted during an open Council meeting. Each interview shall be a maximum of 30 minutes. f. Schedule a special 5:00 p.m. meeting with an executive session. Pursuant to RCW 42.30.110(1)(h), Council shall meet and adjourn to executive session (closed session) to discuss applicants. After the discussion, the Special Meeting shall be adjourned as usual. Page 33 of 64 g. Hold a regular 6:00 p.m. meeting, same evening as "f' above special meeting. Pursuant to RCW 42.30.110(1)(h), Council shall meet in open session; and the last action item of that agenda will include a vote to fill the vacancy. Upon selection of the new Councilmember, that person shall be sworn in by the City Clerk, and take their seat at the dais. 2. Nomination Options for Conducting Interviews: a. After holding an executive session to review applications, during a subsequent open session, any Councilmember may 1) nominate an applicant to be interviewed 2) the nomination must be seconded 3) Councilmembers may make more than one nomination, but only one at a time 4) the Mayor shall ask if there are further nominations 5) if no further nominations, the Mayor shall close the nominations 6) votes shall be taken on each applicant in the order of nomination 7) votes shall be by raised hand 8) applicants receiving a majority of votes of those Councilmembers present, shall be interviewed 9) once all voting has taken place, the City Clerk shall summarize which applicants shall be interviewed based on the voting outcome as soon as possible after the Council meeting, the City Clerk shall notify each applicant to inform them if they will or will not be interviewed; notify those to be interviewed of the date and time for their interview, and send each person to be interviewed the list of possible interview questions; or 10) Instead of the above nomination process, after holding an executive session to review applications, Council may choose to interview all applicants 11) the length of the interview shall be determined based upon the number of applicants 12) interviews shall be done in last -name alphabetical order 13) the City Clerk shall notify all applicants of the date, time and procedure for their interview 14) to keep the process as fair as possible, on the date of the interview, applicants not yet interviewed shall be asked to wait in a waiting area outside the Council Chambers and away from viewing or hearing the meeting's proceedings. OR b. If during open session, Council has nominated only one person to interview, or in the case of more than one vacancy, one person per vacancy, Council may forego the interview process and move to make the appropriate appointment. 3. Interview Questions/Process: a. During the interview, each Councilmember may ask each candidate a maximum of three questions, which includes any follow-up questions. b. Candidates shall be interviewed in alphabetical order of last name. 4. Nomination and Voting Process to Select Applicant: a. Nomination Process: Councilmembers may nominate an applicant to fill the vacancy. A second is required. If no second is received, that applicant shall not be considered further unless no applicant receives a second, in which case all applicants who were nominated may be considered again. Councilmembers may not make more than one nomination unless the nominee declines the nomination and unless there is no second to the nomination; in which case the Councilmember make another nomination. Once the nominations are given, the Mayor shall close the nominations and Council shall proceed to vote. b. Voting Process. RCW 42.12.070 states that where one position is vacant, the remaining members of the governing body shall appoint a qualified person to fill the vacant position. By adoption of this policy, Council has chosen the following process for making such appointment: 1) Except when there is only one nominee, a vote for an applicant shall be by written ballot. Each ballot shall contain the name of the Councilmember who cast it. 2) The vacancy may only be filled when a majority of the remaining City Council (whether present or not) affirmatively votes for the applicant, i.e. if five City Councilmembers are present, this Page 34 of 64 would require at least four Councilmembers voting for an applicant. If subsequent rounds of voting are needed, each round of voting follows the same process. The Mayor may ask for Council discussion between voting rounds. 3) Round One Vote: The City Clerk shall publicly announce the results of the election. The applicant receiving the majority of votes shall be the new Councilmember. If no applicant receives a majority of votes from the City Council, then the three applicants receiving the most affirmative votes would be considered in a second round. 4) Round Two Vote: Round Two proceeds the same as Round One. If one of the three applicants still fails to receive a majority of affirmative votes, then the two applicants of the three who received the most affirmative votes would then be considered in a third round; or if there are only two applicants and they receive tie votes, a third round shall be taken. Councilmembers may change their vote between rounds. 5) Round Three Vote: Round Three proceeds the same as Rounds One and Two. If after this round, the vote of the two applicants results in a tie, then the City Manager, with concurrence of Council shall flip a coin to determine who shall fill the vacancy, with the applicant whose last name is closest to the letter A being assigned "heads" and the other person assigned "tails." In the rare circumstance where both applicants' last name begins with the same letter of the alphabet, the applicant whose entire last name is closest to the letter A shall be assigned "heads" and the other person assigned "tails." In the equally rare circumstance where both applicants have the same last name, the applicant whose first name is closest to the letter A shall be assigned "heads" and the other person assigned "tails." 5. Seating of New City Councilmember: Once an applicant either has received a majority of votes or wins the coin flip, if the appointed applicant is at the meeting, the City Clerk shall administer the oath of office, and the new Councilmember shall be officially seated as a City Councilmember. If the appointed applicant is not at the meeting, such action is not official until the applicant takes the oath of office. C. Legislative Agenda Councilmembers work each year (or sometimes every two years) to draft a "legislative agenda" to address Council ideas, suggestions and specific legislative programs in terms of upcoming or pending legislative activity in Olympia that would or could have an effect on our City. Additionally, Councilmembers have the option of creating a similar legislative agenda to address concerns on a national level, which can be addressed during Council's participation in the annual National League of Cities Conferences held in Washington, D.C. D. Council Travel Allocation Council is allocated a budget to handle certain City business-related travel expenses. The total allocation of travel funding budgeted for the legislative branch for the fiscal year shall be apportioned equally among six Councilmembers, and the Mayor may receive additional funding based on the extra travel demands of the office. These monies may be used to defray expenses for transportation, lodging, meals and incidental expenses incurred in the conduct of City business. Periodic updated statements of expenditures shall be provided to each Councilmember by the Finance Department. Should a Councilmember exhaust their apportionment of funds, that person shall be responsible for payment of any travel and related expenses, or they may request a voluntary allocation from another Councilmember who has a balance in their travel apportionment. During the last six months of a Councilmember's current term of office, incurring City business-related travel expenditures requires the prior authorization of the Finance Committee, except when such travel fulfills the obligations of the Councilmember's service on statewide or regional boards, commissions or task forces. E. COUNCIL EXPENSE REIMBURSEMENT POLICY Councilmembers are entitled to payment of and reimbursement for lawful expenditures incurred on official City business when such expenditures are within the allotted budget. The City shall not reimburse Councilmembers for meals or beverages with constituents when there is not at least a quorum present as that Page 35 of 64 is not considered official City business. The City shall not reimburse an expense if that expense is reimbursable by another agency. 1. Travel Approval and Expense. a. General Travel: Each Councilmember shall be permitted to travel within the constraints of each Councilmember's allotted budget, which may also include donated allocation(s) from another Councilmember(s). (See Appendix F for Request Form.) b. Allowable Travel Expense. Allowed travel expenses include transportation, lodging, meals, and other related expenditures lawfully incurred by Councilmembers in the course and scope of their Councilmember duties. a. Meals and lodging are reimbursed at a cost deemed customary and reasonable. Meal receipts shall be itemized to receive reimbursement. b. Tips are allowable expenditures when they approximate 15% or less, unless the restaurant or personal service provider sets a mandatory group rate at a higher percentage. Reimbursement for tips is limited to food service, valet services, and taxi/ride share transportation. c. Non -Reimbursement or Prohibition of Travel Expense. Unauthorized travel expenses include but are not limited to the following items, for which no reimbursement shall be allowed: a. Liquor b. Expense of a spouse or other persons not authorized to receive reimbursement under this policy c. Personal entertainment/movies d. Theft, loss, or damage to personal property e. Barber or beauty parlor f. Airline or other trip insurance g. Personal postage h. Reading material except for that associated with official City business i. Personal telephone calls j. Personal toiletry articles k. Dry cleaning/laundry service 1. Prohibited expenses charged to the City in error shall be immediately reimbursed. d. Conferences/Meetings/Seminars. 1. Where a meal is included in a registration package, the cost of a meal eaten elsewhere is not reimbursable unless its purpose is to allow the conduct of City business. 2. For meetings or seminars hosted by an organization for which the City pays membership dues, lodging is limited to the amounts that are reasonable and necessary based upon the government or conference rate offered by the host hotel(s). 3. When an extra day's stay would reduce airfare beyond the extra day's hotel and meals, a Councilmember may stay an extra day. 2. Payment of Expenses. a. Use of City Credit Cards. Use of City credit cards for travel is authorized pursuant to chapter 2.65 SVMC. b. Prepayment. Examples of travel expenses subject to prepayment include registration fees, airline tickets, and certain lodging where the cost is part of the registration package. c. Direct Billing. Direct billing to the City for expenses such as meals and lodging is prohibited. d. Expense Reimbursement Report. Expense Reimbursement Forms shall be completed no less than monthly. Councilmembers shall complete the Expense Reimbursement Form and submit it to Finance, documenting the amount due the Councilmember, or City as appropriate. The actual amounts expended shall be written on the form with itemized receipts attached. The completed Expense Reimbursement Form shall be submitted to Finance within 45 days of month-end. Expense Reimbursement Forms submitted more than 45 days after completing travel shall not be honored. Page 36 of 64 3. Use of Personal Vehicle. a. Reimbursement. Expenses for the use of personally -owned vehicles in the course of City business are reimbursed at the then -current U.S. Government (IRS) rate. Councilmembers who use their personal car for City business shall carry, at a minimum, the Washington state required insurance coverage. Councilmembers shall be responsible for maintaining this coverage at their own cost. b. Passengers. Should more than one Councilmember travel in the same personal vehicle on City business, only the individual owning the vehicle is entitled to reimbursement for transportation. 4. Cancellation. A Councilmember shall adhere to cancellation deadlines when canceling conferences, seminars, regional meetings, hotel, and airfare, or any other pre -payment or obligation made on his/her behalf. Except in the case of a personal or family emergency, or in the event the cancellation was a City business decision, expenses incurred by the City resulting from failure to conform to cancellation deadlines are the personal responsibility of the Councilmember and the Finance Committee shall be informed, and those expenses shall be repaid to the City within fourteen calendar days of the cancellation. F. Ballot Measures: 1. State Law RCW 42.17A 555. State law has enacted statutory prohibitions (with limited exceptions) against the use of public facilities to support or oppose ballot propositions: "No elective official nor any employee of his or her office nor any person appointed to or employed by any public office or agency may use or authorize the use of any of the facilities of a public office or agency, directly or indirectly, for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition. Facilities of a public office or agency include, but are not limited to, use of stationery, postage, machines, and equipment, use of employees of the office or agency during working hours, vehicles, office space, publications of the office or agency, and clientele lists of persons served by the office or agency. However, this does not apply to the following activities: (1) Action taken at an open public meeting by members of an elected legislative body or by an elected board, council, or commission of a special purpose district including, but not limited to, fire districts, public hospital districts, library districts, park districts, port districts, public utility districts, school districts, sewer districts, and water districts, to express a collective decision, or to actually vote upon a motion, proposal, resolution, order, or ordinance, or to support or oppose a ballot proposition so long as (a) any required notice of the meeting includes the title and number of the ballot proposition, and (b) members of the legislative body, members of the board, council, or commission of the special purpose district, or members of the public are afforded an approximately equal opportunity for the expression of an opposing view. (2) A statement by an elected official in support of or in opposition to any ballot proposition at an open press conference or in response to a specific inquiry; (3) Activities which are part of the normal and regular conduct of the office or agency." [emphasis added] 2. City's Implementation of RCW 42.17A.555 In the City's implementation of RCW 42.17A.555, the City Council shall not, during any part of any Council meeting, consider requests from outside agencies for Council to support or oppose ballot measures; nor shall Council permit any public comment on any proposed or pending ballot issue, whether or not such comments seek endorsement or are just to inform Council of upcoming or proposed ballot issues; nor shall Councilmembers disseminate ballot -related information. 3. Providing Informative Materials to Council The requestor has the option of mailing materials to individual Councilmembers via the United States Postal Office. Because even the use of e-mail for ballot purposes could be construed as use of public facilities and Page 37 of 64 could be interpreted as being in violation of RCW 42.17A.555, materials should be sent via regular mail through the United States Postal Office. Information shall be objective only and not soliciting a pro or con position. 4. Public Comment. Council has chosen not to support or oppose ballot issues as those are left to the will of the people voting. The use of any of the City's facilities including the use of the Council chambers and/or broadcast system would likely be construed as being in violation of RCW 42.17A.555 and therefore, general public comment on ballot issues, or proposed ballot issues shall not be permitted. Page 38 of 64 CHAPTER 3 Council Contacts Page 39 of 64 A. Citizen Contact/Interactions Outside of a Council Meeting 1. Mayor/Council Correspondence Councilmembers acknowledge that in the Council/Manager form of government, the Mayor is recognized by community members as a point of contact. To facilitate full communications, staff shall work with the Mayor to circulate to Councilmembers, copies of emails and written correspondence directed to the Mayor regarding City business. This provision shall not apply to invitations for mayoral comments at various functions, nor requests for appointments or other incidental contact between citizens and the office of the Mayor. 2. Concerns, Complaints and Suggestions to Council When citizen concerns, complaints or suggestions are brought to any, some, or all Councilmembers, the Mayor shall, in consultation with the City Manager, first determine whether the issue is legislative or administrative in nature and then: a. If legislative, and a concern or complaint is about the language or intent of legislative acts or suggestions for changes to such acts, and if such complaint suggests a change to an ordinance or resolution of the City, the Mayor and City Manager may refer the matter to a future Council agenda for Council's recommendation in forwarding the matter to a committee, administration, or to the Council for study and recommendation. b. If administrative, and a concern or complaint regards administrative staff performance, execution of legislative policy or administrative policy within the authority of the City Manager, the Mayor should then refer the complaint directly to the City Manager for review, if said complaint has not been so reviewed. The City Council may direct that the City Manager brief the Council when the City Manager's response is made. 3. Administrative Complaints Made Directly to Individual Councilmembers When administrative policy or administrative performance complaints are made directly to individual Councilmembers, the Councilmember shall then refer the matter directly to the City Manager for review and/or action. The individual Councilmember may request to be informed of the action or response made to the complaint. However, the City Manager shall not be required to divulge information he/she deems confidential, in conformity with applicable statutes, ordinances, regulations, policies or practices. Although citizens' direct access to elected officials is to be encouraged to help develop public policy, City Councilmembers should not develop a "personal intervention" pattern in minor calls for service or administrative appeals which may actually delay a timely customer service response. The best policy is to get the citizen into direct contact with customer service unless an unsatisfactory result has occurred in the past. In that case, refer to the paragraph above. 4. Social Media Councilmembers shall not use social media as a mechanism for conducting official City business, although it is permissible to use social media to informally communicate with the public. Examples of what may not be communicated through the use of social media include making policy decisions, official public noticing, and discussing items of legal or fiscal significance that have not been released to the public. As with telephone and e-mails, communication between and among Councilmembers via social media could constitute a "meeting" under the Open Public Meetings Act, and for this reason, Councilmembers are strongly discouraged from "friending" other Councilmembers. 5. Donations On occasion, Councilmembers could be contacted by citizens or businesses regarding donations. (See Spokane Valley Municipal Code 3.34.) donations,. Page 40 of 64 B. Staff Contacts and Interactions 1. Role of the City Manager The City Manager is the chief administrative officer of the City of Spokane Valley. The City Manager is directly accountable to the City Council for the execution of the City Council's policy directives, and for the administration and management of all City departments. The powers and duties of the City Manager are defined by Washington law RCW 35A.13.080. Such duties may be expanded by Ordinance or Resolution. Balanced with the City Manager's accountability to the City Council for policy implementation is the need for the Council to allow the City Manager to perform legally defined duties and responsibilities without interference by the City Council in the management decisions of the City Manager. 2. City Staff Attendance at Meetings a. The City Manager or his/her designee shall attend all meetings of the City Council, unless excused by the Presiding Officer or Council. The City Manager shall be responsible to the Council for the proper administration of all affairs of the City. The City Manager shall recommend for adoption by the Council such measures as he/she may deem necessary or expedient; prepare and submit to the Council such reports as may be required by the body or as the City Manager deems advisable to submit; keep the Council fully advised as to the business of the City; and shall take part in the Council's discussion on all matters concerning the welfare of the City. (RCW 35A.13.08030) b. It is Council's intent that the City Manager schedule adequate administrative support during Council meetings for the business at hand, keeping in mind that the City Manager must also protect the productive capability of department heads and of all staff. Required attendance at meetings by City staff shall be at the pleasure of the City Manager. 3. City Clerk - Minutes The City Clerk, or in the Clerk's absence the Deputy City Clerk shall keep minutes as required by law, and shall perform such other duties in the meeting as may be required by the Council, Presiding Officer, or City Manager. In the absence of the City Clerk and the Deputy City Clerk, the City Clerk shall appoint a replacement to act as Clerk during the Council meeting. The Clerk shall keep minutes which identifies the general discussion of the issue and complete detail of the official action or agreement reached, if any. As a rule and when possible and practical, regular meetings, or those Council meetings held at 6 p.m. on Tuesdays, (which includes formal format and study session format) shall be video -recorded. Special meetings shall not normally be video -recorded. Executive Sessions shall not be video or audio recorded. Original, signed and approved minutes shall be kept on file in the City Clerk's office and archived according to State Record Retention Schedules. Copies of the approved minutes shall also be posted on the City's website as soon as practical after such minutes are approved and signed. Whenever possible, video recordings of Council meetings shall be posted on the City's website. 4. Administrative Interference by Councilmembers Neither the Council nor any of its committees or members shall direct or request the appointment of any person to, or his/her removal from, any office by the City Manager or any of his/her subordinates. Except for the purpose of inquiry, the Council and its members shall deal with the administrative branch solely through the City Manager and neither the Council nor any committee or member thereof shall give any directives, tasks, or orders to any subordinate of the City Manager, either publicly or privately; provided, however, that nothing herein shall be construed to prohibit the Council, while in open session, from fully and freely discussing with the City Manager anything pertaining to appointments and removals of City officers and employees and City affairs. (RCW 35A.13.12031) 5. Informal Communications Encouraged RCW 35A.13.120 should not be construed as to prevent informal communications with City staff that do not involve orders, direction, or are meant to influence actions or administrative policy. Members of the Council Page 41 of 64 are encouraged to interact informally and casually with City staff for the purpose of gathering information, obtaining explanations of policies and programs or providing incidental information to staff relevant to their assignment. Such informal contacts can serve to promote better understanding of specific City functions and problems. However, Councilmembers must be careful in such interaction to avoid giving direction or advice to members of City staff. While maintaining open lines of communication, City staff responding to information requests from Councilmembers shall inform their supervisor of such contact and provide the supervisor with the same information shared with the Councilmember. Page 42 of 64 CHAPTER 4 COMMITTEES, BOARDS, COMMISSIONS Page 43 of 64 A. Regional Committees, Commissions and Boards 1. Committees a. Spokane Valley Councilmembers and/or residents who seek representation on any standing committee, board, or commission required by state law, shall be appointed by the Mayor with confirmation by the Council. b. Appointment Process: Any committee, board, commission, task force, etc., requiring Mayoral appointment of committee members, shall also require confirmation by the Council, which shall be by majority vote of those present at the time the vote takes place. By majority vote, Council can reject the appointment. If Council fails to confirm the recommended appointment, the Mayor could either make another recommendation, or the appointment may be postponed to a later date, giving City staff opportunity to further advertise for committee openings. c. Removal Process of Councilmember. Any Councilmember on any committee, board, commission, task force, etc., requiring Mayoral appointment, may be removed by the Mayor, with confirmation by the Council, which shall be by majority vote of those present at the time the vote takes place. d. Removal Process of Citizen: Any citizen on any committee, board, commission, task force, etc., requiring Mayoral appointment, may be removed by the Mayor, with confirmation by the Council, which shall be by majority vote of those present at the time the confirmation vote takes place. Reasons for removal include conflict of interest, unexcused multiple absences, or for those committees which require the appointee to be a Spokane Valley citizen, failure to qualify as to residency. e. A Councilmember or citizen may resign due to conflicts of time or scheduling commitments, or other personal reasons. A vacancy caused by resignation, shall be filled as soon as appropriate, but not sooner than two weeks, with notation of such on the advance agenda. f. These Committee, commission board appointments as well as removals, shall be placed as action items on Council meeting agendas, and will be noted on the Advance Agenda at least two weeks prior to such action. 2. Council Relations with Boards, Commissions and Council Citizen Advisory Bodies a. The purpose of these appointments is to provide Council with insight into areas of interest or concern within each board. As liaisons and representatives of the City, it is the duty of Councilmembers to remember that their sole purpose in attending these meetings and participating as an appointed board/committee member is to represent the City; and as such during those meetings, Councilmembers may not act as a representative of any other business, group or organization without the express consent of the Council. b. Councilmembers are encouraged to share with all Councilmembers, copies of minutes from any statutory boards, commissions, or committees on which they serve and participate. Communications from such boards, commissions and bodies to the City Council which seek action or feedback, should be acknowledged by the Council, preferably by a letter from the Mayor. Any member of the Council may also bring such communication to the Presiding Officer's attention under the agenda item "Committee, Board and Liaison Reports." If any member of the Council requests that any such communication be officially answered by the Council, the Presiding Officer may place the matter on an agenda under New Business, Information, Council Comments (study session format), or other appropriate place, for a specific Council meeting, or take other appropriate action. Page 44 of 64 B. In -House Committees, Boards, etc. 1. Standing committees or commissions required by law shall be appointed by the Mayor for a time certain not to exceed the term provided by law or the term of office of the appointing Mayor and confirmed by Council. Such appointments are generally made at the first or second meeting in January. Following are established in- house committees: a. Planning Commission -- 7 members. "SVMC 18.10.010 Establishment and purpose. There is created the City of Spokane Valley Planning Commission (hereafter referred to as the "Planning Commission"). The purpose of the Planning Commission is to study and make recommendations to the Mayor and City Council for future planned growth through continued review of the City's Comprehensive Land Use Plan, development regulations, shoreline management, environmental protection, public facilities, capital improvements and other matters as directed by the City Council. 18.10.020 Membership. A. Qualifications. The membership of the Planning Commission shall consist of individuals who have an interest in planning, land use, transportation, capital infrastructure and building and landscape design as evidenced by training, experience or interest in the City. B. Appointment. Members of the Planning Commission shall be nominated by the Mayor and confirmed by a majority vote of at least four members of the City Council. Planning commissioners shall be selected without respect to political affiliations and shall serve without compensation. The Mayor, when considering appointments, shall attempt to select residents who represent various interests and locations within the City. C. Number of Members/Terms. The Planning Commission shall consist of seven members. All members shall reside within the City. Terms shall be for a three-year period, and shall expire on the 31st day of December. D. Removal. Members of the planning commission may be removed by the mayor, with the concurrence of the City Council, for neglect of duty, conflict of interest, malfeasance in office, or other just cause, or for unexcused absence from three consecutive regular meetings. Failure to qualify as to residency shall constitute a forfeiture of office. The decision of the City Council regarding membership on the planning commission shall be final and without appeal. E. Vacancies. Vacancies that occur other than through the expiration of terms shall be filled for the unexpired term in the same manner as for appointments. F. Conflicts of Interest. Members of the planning commission shall fully comply with Chapter 42.23 RCW, Code of Ethics for Municipal Officers; Chapter 42.36 RCW, Appearance of Fairness; and such other rules and regulations as may be adopted from time to time by the City Council regulating the conduct of any person holding appointive office within the City. No elected official or City employee may be a member of the planning commission. b. Lodging Tax Advisory Committee -- 5 members. "SVMC 3.20.040 Lodging tax advisory committee. The City Council shall establish a lodging tax advisory committee consisting of five members. Two members of the committee shall be representatives of businesses required to collect the tax, and at least two members shall be persons involved in activities authorized to be funded by this chapter. The City shall solicit recommendations from organizations representing businesses that collect the tax and organizations that are authorized to receive funds under this chapter. The committee shall be comprised equally of members who represent businesses required to collect the tax and members who are involved in funded activities. One member of the committee shall be from the City Council. Annually, the membership of the committee shall be reviewed. The Mayor shall nominate persons and the Councilmember for the lodging tax advisory committee with Council confirmation of the nominees. Page 45 of 64 Nominations shall state the term of committee membership. Appointments shall be for one- and two- year terms. " c. Finance Committee-- 3 members. The Finance Committee generally consists of three Councilmembers. Meetings are conducted on an as -needed basis as determined by the City Manager. Matters that should be addressed by the Finance Committee, include, but are not limited to: a. authorizing on short notice, approval of change orders that are in excess of the amounts authorized in SVMC 3.35.010(C), in circumstances where such a change order is necessary to avoid a substantial risk of harm to the City. In such an event, the city manager shall provide appropriate information to the city council at its next regular meeting setting forth the factual basis for the action. b. during the last six months of a Councilmember's current term of office, incurring City business-related travel expenditures requires the prior authorization of the Finance Committee, except when such travel fulfills the obligations of the Councilmember's service on statewide or regional boards, commissions or task forces. c. a Councilmember shall adhere to cancellation deadlines when canceling conferences, seminars, regional meetings, hotel, and airfare, or any other pre -payment or obligation made on his/her behalf. Except in the case of a personal or family emergency, or in the event the cancellation was a City business decision, expenses incurred by the City resulting from failure to conform to cancellation deadlines are the personal responsibility of the Councilmember and the Finance Committee shall be informed, and those expenses shall be repaid to the City within fourteen calendar days of the cancellation. d, Governance Manual Committee — 5 - 6 members This committee usually consists of two or three Councilmembers, the City Manager, the City Attorney, and the City Clerk. The purpose of this Committee is to periodically review the Governance Manual for edits needed for clarity or correction, or to add or edit specific sections by Council consensus, or by request of staff as the need arises. After discussion as a committee, the matter may be scheduled as an administrative report on a future Council agenda. The finalized Governance Manual shall be approved via Resolution. e. Agenda Committee — Mayor, Deputy Mayor, City Manager, City Clerk At the Mayor's option, and either by a schedule determined by the Mayor or by personal individual invitation, the Mayor may invite a third Councilmember to attend this weekly meeting. The attendance by a third Councilmember is at the third Councilmember's discretion. Other staff may be invited at the discretion of the City Manager. As noted in Chapter 1(B)(4), this committee generally meets at a fixed weekly time to review the Council agenda of the upcoming meeting as an opportunity to ask questions and/or request additional materials or research needed for the impending meeting, and to review the Advance Agenda, which is a planning document to aid in scheduling items on future Council agendas. Since this is a standing committee of the Mayor, Deputy Mayor, City Manager, and City Clerk, no committee appointments are necessary. 2. When required by law, committee meetings should be open to the public, including the media, unless discussing matters which would qualify for an executive session if discussed within the whole Council. All Council committee meetings shall be for the purpose of considering legislative policy matters, rather than administrative matters unless requested by the City Manager. Legislative policy considerations should be brought to the Council unless referred to a committee for pre -study. 3. The Mayor may appoint such other ad hoc advisory committees or liaisons from the Council or community for the purpose of advising the Council in legislative policy matters. All ad hoc committees shall be defined by a clear task and a method of "sunsetting" the committee at the conclusion of the assigned task. As with all committee vacancies, ads announcing a vacancy or soliciting membership or participation in a task force or other committee shall be placed on the City's website, and in the City's official newspaper. Page 46 of 64 C. Private Committees, Commissions, and Boards The Council recognizes there are various other private boards and committees, such as Spokane Neighborhood Action Partners (SNAP), which appointments are made by their own board. These boards and committees which do not require an appointment by our Mayor, with confirmation by our Council, are nonetheless important aspects of our community and we recognize the time commitment any Councilmember may extend as a member of any of these committees and/or boards. As well, Council appreciates hearing a periodic report or update on activities and issues surrounding those boards and committees. Page 47 of 64 APPENDIX A Quasi -Judicial Hearings 1. Purpose Quasi-judicial public hearings involve the legal rights of specific parties, and the decisions made as a result of such hearings must be based upon and supported by the "record" developed at the hearing. Quasi-judicial hearings are subject to stricter procedural requirements than legislative hearings. Most quasi-judicial hearings held by local government bodies involve land use matters, including site specific rezones, preliminary plats, variances, and conditional uses. (MRSC Public Hearings When and How to Hold Them by Bob Meinig, MRSC Legal Consultant August 1998) 2. Specific Statutory Provisions a. Candidates for the City Council may express their opinions about pending or proposed quasi-judicial actions while campaigning, pursuant to RCW 42.36.04032, except that sitting Councilmembers shall not express their opinions on any such matter which is or may come before the Council. b. Ex parte communications should be avoided whenever possible. During the pendency of any quasi-judicial proceeding, no Councilmember may engage in ex parte communications with proponents or opponents about a proposal involved in the pending proceeding unless the Councilmember: (1) places on the record the substance of such verbal or written communications; and (2) provides that a public announcement of the content of the communication and of the parties' rights to rebut the substance of the communication shall be made at each hearing where action is taken or considered on the subject. This does not prohibit correspondence between a citizen and his or her elected official if the correspondence is made a part of the record, when it pertains to the subject matter of a quasi-judicial proceeding. (RCW 42.36.060) 3. Actions/Procedures for a Quasi -Judicial Public Hearing See Spokane Valley Municipal Code Appendix C for City Council Appeal Hearing Procedures. Page 48 of 64 APPENDIX B: RESOLUTION 07-019 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 07-019 AMENDED GENERAL POLICY RESOLUTION OF CORE BELIEFS A RESOLUTION OF THE CITY OF SPOKANE VALLEY AMENDING RESOLUTION 03-027, ESTABLISHING A GENERAL POLICY RESOLUTION EMANATING FROM THE CORE BELIEFS OF THE CITY COUNCIL AND COMMUNITY AND SETTING FORTH DUTIES OF BOTH ELECTED AND APPOINTED OFFICIALS OF THE CITY TO HELP GUIDE LEGISLATIVE AND EXECUTIVE DECISIONS TOWARD EFFECTIVE, RESPONSIVE, AND OPEN GOVERNMENT WHEREAS, the City Council of the City of Spokane Valley, as the elective legislative body, is charged with promulgating Ordinances and Resolutions which become the law of the city; and WHEREAS, such Ordinances and Resolutions must provide enforceable provisions subordinate to, and in harmony with, all other applicable federal and state statutes and regulations; and WHEREAS, the City Council desires to provide a clear set of general policy guidelines for the conduct of city government; Section 1. Modifying Resolution 03-027 as set forth below by adding new section 7. The remainder of the resolution 03-027 is unchanged: NOW, THEREFORE, the City Council of the City of Spokane Valley does hereby affirm and resolve that the following core beliefs shall serve as guidelines for the conduct of affairs by all branches of Spokane Valley City Government. Section 1. Section 2. We believe that Spokane Valley should be a visionary city encouraging its citizens and their government to look to the future beyond the present generation and to bring such ideas to public discussion and to enhance a sense of community identity. We believe that elected body decision-making is the only lawful and effective way to conduct the public's legislative business and that careful observance of a clear set of Governance Coordination rules of procedure can best enhance public participation and decision making. Section 3. We believe in the City Council as policy leaders of the City. One or more City Councilmembers are encouraged to take the lead, where practical, in sponsoring Ordinances or Resolutions excepting quasi-judicial or other public hearings and the statutory duties of the City Manager as set forth in RCW 35A.13.020. Section 4. Section 5. We believe in hearing the public view. We affirm that members of the public should be encouraged to speak and be heard through reasonable rules of procedure when the public business is being considered, thus giving elected officials the broadest perspectives from which to make decisions. We believe that the City of Spokane Valley's governance should be known as "user friendly," and that governance practices and general operations should consider how citizens will be served in the most responsive, effective and courteous manner. Page 49 of 64 Section 6. We believe that the economic and commercial job base of the community should be preserved and encouraged to grow as an alternative to increasing property taxes. We believe it imperative to have an expanded and diverse economic base, Section 7. We believe that Councilmembers set the tone for civic discussion and should set an example by: (a) Setting high standards of decorum and civility. (b) Encouraging open and productive conversation amongst themselves and with the community about legislative matters. (c) Demonstrating respect for divergent points of view expressed by citizens, fellow Councilmembers and the staff. (d) Honoring each other and the public by debating issues within City Hall and the Community without casting aspersions on members of Council, the staff, or the public. (e) Accepting the principle of majority rule and working to advance the success of "corporate" decisions. Section 8. We solicit the City Manager's support in conducting the affairs of the city with due regard for: (a) Promoting mutual respect between the Citizens, City staff and the City Council by creating the organizational teamwork necessary for effective, responsive and open government. (b) Providing the City Council and public reasonable advance notice when issues are to be brought forward for discussion. (c) Establishing and maintaining a formal city-wide customer service program with emphasis on timely response, a user-friendly atmosphere, and an attitude of facilitation and accommodation within the bounds of responsibility, integrity, and financial capability of the city, including organizational and job description documents while pursuing "best practices" in customer service. (d) Seeking creative ways to contain or impede the rising cost of governmental services, including examination of private sector alternatives in lieu of governmentally provided services. (e) Providing a data base of future projects and dreams for the new City of Spokane Valley so that good ideas from its citizens and leaders are not lost and the status of projects can be readily determined. Approved by the City Council this l lth day of December, 2007. ATTEST: /s/ DIANA WILHITE /s/ CHRISTINE BAINBRIDGE Diana Wilhite, Mayor Christine Bainbridge, City Clerk Approved as to form: /S/ MICHAEL F. CONNELLY Office of the City Attorney Page 50 of 64 APPENDIX C: STATEMENT OF ETHICS SPOKANE VALLEY CITY COUNCILMEMBERS' STATEMENT OF ETHICS By adoption of the Resolution which adopts this Governance Manual, the Spokane Valley City Councilmembers hereby agree to be bound by the following rules of ethics: DECLARATION OF PURPOSE: • Provide guidelines and set high ethical standards for Councilmembers to perform their duties in an open, honest, and unbiased manner. • Establish procedures for prevention and/or elimination of possible conflicts of interest. • Improve and strengthen the public's perception and trust in their local government. DEFINITIONS: Compensation: Anything of economic value regardless of amount, however designated, which is paid, loaned, advanced, granted, transferred, or gifted, or to be paid, loaned, advanced, granted, transferred or gifted for or in consideration of personal services to any person or that person's immediate family as that term is defined in RCW 42.17A.005(24). Contract: Includes any contract or agreement, sale, lease, purchase, or any combination of the foregoing. A contracting party is any person, partnership, association, cooperative, corporation, whether for profit or otherwise, or other business entity which is a party to a contract with a municipality. PROHIBITED CONDUCT: (a) Acceptance of Gifts: No Councilmember, based upon their position with the City of Spokane Valley, shall receive, accept, take, seek, or solicit, directly or indirectly, anything of economic value regardless of the amount, as a gift, gratuity, or favor from any person or entity outside the City organization. Exceptions to this prohibition are if a meal is provided to a Councilmember while that person is participating in a meeting or event held by an entity to which a Councilmember is assigned for representation by the City; or when actively participating on a panel giving a presentation to other, in other words as a working lunch; or unless the meal is paid for by the City. Campaign donations made and reported in conformance with Washington law are exempt from this provision. (b) Interest in Contracts, Exceptions: No Councilmember shall be beneficially interested, directly or indirectly, in any contract where the City of Spokane Valley is named as a party to the contract; and no Councilmember shall accept, directly or indirectly, any compensation, gratuity or reward in connection with such contract. This prohibition shall not apply to the exceptions specified in RCW 42.23.030 which are incorporated herein as if fully set forth. (c) Incompatible Service; Confidential Information: No Councilmember shall engage in or accept private employment or render services for any person, or engage in any business or professional activity when such is incompatible with the faithful discharge of his/her official duties as a Councilmember. No Councilmember shall disclose confidential information acquired by reason of such official position, nor shall such information be used for the Councilmember's personal gain or benefit. PERSONAL OR PRIVATE INTERESTS, PUBLIC DISCLOSURE: Any Councilmember who has a financial or other private or personal interest in any ordinance, resolution, contract, proceeding, or other action pending before the City Council or any of its committees, shall promptly disclose such interest at the first public meeting when such matter is being considered by the City Council, and a summary of the nature of such interest shall be incorporated into the official minutes of the City Council proceedings. Any Councilmember who feels disqualified by reason of such interest in any matter before the City Council, shall make a public statement and disclose the reasons why that Councilmember feels disqualified, and state that they are recusing themselves from the issue, and with permission of the Presiding Officer, will leave the Council Chambers until such time as the issue at hand has been disposed of in the regular course of business. Page 51 of 64 Appendix D: Frequently Used Acronyms AACE - American Association of Code Enforcement ADA - Americans with Disabilities Act ADT - Average Daily Traffic ATF - Bureau of Alcohol, Tobacco & Firearms AWC - Association of Washington Cities BOCC - Board of County Commissioners CAFR - Comprehensive Annual Financial Report CDBG - Community Development Block Grant CIP - Capital Improvement Plan CM - City Manager CM/AQ - Congestion Mitigation & Air Quality Program CTED - Community, Trade, & Economic Development (now Department of Commerce) CTR - Commute Trip Reduction (legislation) CUP - Conditional Use Permit DEIS - Draft Environmental Impact Statement DEM - Department of Emergency Management DNR - Department of Natural Resources DNS - Declaration of Non -Significance DOC — Department of Commerce DOE - Department of Ecology; Department of Energy DOT - Department of Transportation (also WSDOT) E911 - Enhanced 911 EA - Environment Assessment EDC - Economic Development Council EEO/AA - Equal Employment Opportunity/Affirmative Action EEOC - Equal Employment Opportunity Commission EIS - Environmental Impact Statement EOE - Equal Opportunity Employer EPA - Environmental Protection Agency ERU - Equivalent Residential Unit (for measuring water -sewer capacity and demand) ESU - Equivalent Service Unit (for measuring stormwater utility fees) F & WS - Federal Fish & Wildlife Service FAA - Federal Aviation Administration Page 52 of 64 FCC - Federal Communications Commission FEIS - Final Environmental Impact Statement FEMA - Federal Emergency Management Agency FICA - Federal Insurance Contribution Act FIRM - Flood Insurance Rate Maps FLSA - Fair Labor Standards Act FMLA - Family Medical Leave Act FMSIB — Freight Mobility Strategic Investment Board FY - Fiscal Year GAAP - Generally Accepted Accounting Principles GASB - Governmental Accounting Standards Board GIS - Geographic Information System GMA - Growth Management Act GPM - Gallons Per Minute HOV - High-Occupancy Vehicle HR - Human Resources HUD - Housing & Urban Development (Department of) ICMA - International City/County Management Association L & I - Labor & Industries (Department of) LID - Local Improvement District MGD - Million Gallons per Day MOA - Memorandum of Agreement MOU - Memorandum of Understanding MPO - Metropolitan Planning Organization MRSC - Municipal Research Services Center NEPA - National Environment Policy Act NIMBY - Not In My Backyard NPDES - National Pollutant Discharge Elimination System PE - Preliminary Engineering; Professional Engineer PERC - Public Employment Relations Commission PMS - Pavement Management System PPE - Personal Protective Equipment PPM - Parts Per Million; Policy & Procedure Manual PUD - Public Utility District PW - Public Works QA - Quality Assurance Page 53 of 64 RCW - Revised Code of Washington REET - Real Estate Excise Tax RONR Robert's Rules of Order Newly Revised ROW - Right of Way SAO - State Auditor's Office SBA - Small Business Administration SEPA - State Environmental Policy Act SMA - Shorelines Management Act SWAC - Solid Waste Advisory Committee TIB - Transportation Improvement Board TIP - Transportation Improvement Program TMDL - Total Maximum Daily Load UBC - Uniform Building Code UFC - Uniform Fire Code UGA - Urban Growth Area WAC - Washington Administrative Code WACO - Washington Association of County Officials WCIA - Washington Cities Insurance Authority WCMA - Washington City/County Management Association WSDOT - Washington State Department of Transportation WSP - Washington State Patrol WUTC - Washington Utilities & Transportation Commission WWTP - Wastewater Treatment Plant Page 54 of 64 S`pok'ane `� .Valley APPENDIX E CITY OF SPOKANE VALLEY 10210 E. Sprague Avenue Spokane Valley, WA 99206 (509) 720-5000 APPLICATION FOR INTERIM COUNCIL POSITION Thank you for your interest in serving the Spokane Valley community as an Interim Council Member. An Interim Council Member is the term used for someone to serve in a vacated council position until that vacated position can be filled as a result of the next general municipal election (held odd years) [RCW 42.12.070] To be considered, applicants must use this form. Applications shall be completed, signed, and received at the City Clerk's office, 10210 E. Sprague Avenue, no later than p.m. on (late arriving applications will not be considered). Applications may be hand - delivered or mailed. Faxed or e-mailed applications will not be accepted because the original application with the original signature must be received by the City. During the interview process, Current Councilmembers will ask applicants several questions on a variety of topical subjects, which could include but are not limited to: budget, pavement preservation, transportation, infrastructure, public safety, economic development, planning and development, open space, familiarity with Council meetings, Open Public Meetings Act, Public Records Act, and Council/Manager form of government. Name (please print): Complete Residence Address: Complete Mailing Address: (if different from above address): Length of time lived at current address: U.S. Citizen? [ ]yes [ ]no WA State Registered Voter? [ ]yes [ ]no If you have lived at your current address less than one year, please list your previous addresses and state how long you lived at those residences: Complete Previous Address Length of Time at this Address Which is your preferred way for us to contact you: [Note: If you have an unlisted phone number, or do not wish your e-mail address made public, do not include that information. Once this document is submitted to the City, it becomes subject to public disclosure.] [ ] Home Phone [ ] work phone [ ] Cell Phone [ ] other message phone [ ] e-mail address: (please print plainly): [ ] regular mail to residence or mailing address shown above Page 55 of 64 EMPLOYMENT: Start with most recent 1. [ ] present [ ] previous Name of Employer: Address: Phone: Position held: Dates of Employment: 2. [ ] present [ ] previous Name of Employer: Address: Phone: Position held: Dates of Employment: 3. [ ] present [ ] previous Name of Employer: Address: Phone: Position held: Dates of Employment: EDUCATION: Name of High School Diploma or GED: [ ] yes Address: [ ] no Trade School/College/University: Name of School Diploma: [ ] yes [ ] no Trade School/College/University: Name of School Diploma: [ ] yes [ ] no Other Certifications/Licenses: Address: Degree or Certification Earned: Address: Degree or Certification Earned: VOLUNTEER EXPERIENCE: name of social, fraternal, organizations, etc. 1. [ ] current [ ] previous 2. [ ] current [ ] previous 3. [ ] current [ ] previous 4. [ ] current [ ] previous 5. [ ] current [ ] previous LOCAL, STATE OR NATIONAL PROFESSIONAL ORGANIZATIONS, INCLUDING GOVERNMENT BOARDS, COMMITTEES, OR COMMISSIONS 1. [ ] current [ ] previous 2. [ ] current [ ] previous 3. [ ] current [ ] previous 4. [ ] current [ ] previous 5. [ ] current [ ] previous 1. Are you a registered voter in the City of Spokane Valley? Yes [ ] No [ ] Page 56 of 64 2. Have you continuously resided within the city limits of the City of Spokane Valley for a year or more? (State law requires a councilmember to be a resident of Spokane Valley for at least a year prior to appointment, and to be a registered voter at the time of application.) Yes [ ] No [ ] 3. Have you ever been convicted of anything other than a minor traffic infraction? Yes [ ] No [ ] 4. If you answered "YES" to #3 above, please explain: 5. Do you or your spouse or any immediate family member (spouse, children, siblings, parents) have a financial interest in, or are you an employee or officer of any business or agency which does business with the City of Spokane Valley? Yes [ ] No [ ] If yes, please explain: 6. Is any member of your immediate family currently employed, either full time or part time, by the City of Spokane Valley, or currently perform any volunteer work for the City of Spokane Valley? Yes[ ] No[ ] If yes, please explain: 7. Would your appointment create a conflict of interest or an appearance of a conflict of interest? Yes[ ] No[ ] If yes, please explain: 8. Why are you interested in serving in this position? 9. What do you feel is the primary responsibility of a Councilperson? 10. Have you ever attended a live meeting of the Spokane Valley City Council? Yes [ ] No [ ] If yes, give an estimate of how many meetings you have attended in the past twelve months: 11. Appointment to the City Council will require your attendance at regularly scheduled Council meetings, which generally occur on Tuesday evenings, as well as other special meetings that may be scheduled from time to time. This meeting commitment includes preparation time, such as reading the Council packet materials. Councilmembers also participate on various boards and committees (such as STA, Visit Spokane, Health Board, etc.) as assigned by the Mayor and confirmed by Council. Many of these groups meet during regular work hours. Can you commit the appropriate time and energy to participate as an interim member of the Spokane Valley City Council. Yes [ ] No [ ] Page 57 of 64 12. References: Please list name, address and phone number: 1. 2. 3. Once submitted, applications and related materials become a public record subject to public disclosure, and could be included in Council agenda packets. Selection of the applicant must be approved by a majority vote of the remaining Councilmembers. No City officer shall hold any other office or employment within the Spokane Valley City government. By signing this application, I certify under penalty of perjury, that such appointment would not represent a conflict of interest or an appearance of a conflict of interest; that I recognize this application is subject to public disclosure; and that the information entered hereon by me is true and correct to the best of my knowledge and belief. Signature Date Signed Page 58 of 64 Spokane . Valley APPENDIX F CITY COUNCIL 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org Request to Transfer Travel/ Registration Budgets Transfer from Councilmember's name Account number Amount Signature Date Transfer to Councilmember's name Account number Amount Signature Date Page 59 of 64 Appendix G: Definitions Action: All transactions of a governing body's business, including receipt of public testimony, deliberations, discussions, considerations, reviews, and evaluations, as well as "final" action. [RCW 42.30.010, 42.30.020(3)]. Codified: The process of forming a legal code (i.e., a municipal code or book of laws) by collecting and including the laws of a jurisdiction or municipality. Consensus: A collective judgment or belief; solidarity of opinion: "The consensus of the group was that they should meet twice a month. General agreement or harmony. [Random House Webster's College Dictionary, April 2001] [Wikipedia: explains it as a group decision making process, or Does anyone object?] It is not unanimity, but more a process for deciding what is best overall. Members of the group reach a decision to which they consent because they know it is the best one overall. It differs from voting which is a procedure for tallying preferences. It does not require each member of the group to justify their feelings. [Taken from: Consensus Is Not Unanimity: Making Decisions Cooperatively, by Randy Schutt. '7 Similar to a type of verbal "show of hands" on who feels particularly strong on this?" Sometimes thought of as preliminary approval without taking final "action." A show of hands is not an action that has any legal effect. ["Voting and Taking Action in Closed Sessions" by Frayda Bulestein.] Ex -parte: from a one-sided or partisan point of view; on the application of one party alone. An ex - parte judicial proceeding is conducted for the benefit of only one party. Ex -parte may also describe contact with a person represented by an attorney, outside the presence of the attorney. Immediate Family: includes a spouse or domestic partner, dependent children, and other dependent relatives, if living in the household. For the purposes of the definition of "intermediary" in this section, "immediate family" means an individual's spouse or domestic partner, child, stepchild, grandchild, parent, stepparent, grandparent, brother, half brother, sister, or half-sister of the individual and the spouse or the domestic partner of any such person and a child, stepchild, grandchild, parent, stepparent, grandparent, brother, half-brother, sister, or half-sister of the individual's spouse or domestic partner and the spouse or the domestic partner of any such person (RCW 42.17A.005(24)). Motion: An enacted motion is a form of action taken by the Council to direct that a specific action be taken on behalf of the municipality. Once approved and entered into the record, is the equivalent of a resolution in those instances where a resolution is not required by law, and where such motion is not in conflict with existing state or federal statutes, City ordinances or resolutions. Ordinance: An enacted ordinance is a law passed [enacted] by a municipal organization legislatively prescribing specific rules of organization or conduct relating to the corporate affairs of the municipality and those citizens and businesses therein. Council action shall be taken by ordinance when required by law, or where prescribed conduct may be enforced by penalty. Special ordinances such as adopting the budget, vacating a street, amending the Comprehensive Plan and/or Map, and placing a matter on an election ballot, including general obligation bonds, are not codified into the City's municipal code. Resolution: An enacted resolution is an administrative act which is a formal statement of policy concerning matters of special or temporary character. Council action shall be taken by resolution when required by law and in those instances where an expression of policy more formal than a motion is desired. Regular Meeting: Any Council meeting that meets in the Spokane Valley City Council Chambers on Tuesday at 6:00 p.m. shall be deemed a "regular meeting." Social Media: A term used to define the various activities that integrate technology, social interaction and content creation. Through social media, individuals or collaborations of individuals create on-line web content, organize content, edit or comment on content, combine content, and share content. Includes many technologies and forms including syndicated web feeds, weblogs (blogs), wiki, photo -sharing, video -sharing, podcasts, and social networking. (From MRSC, and Social Media and Web 2.0 in Government, WebContent.gov) Page 60 of 64 INDEX A Absences • 17 Acceptance of Gifts: • 51 Advance Agenda • 16, 20 affirmative motion • 20 amended agenda • 10, 13, 16 applause • 11, 28 applications • 28, 33, 34 attendance • 41 8 ballot • 11, 32, 34, 37, 38, 60 bias • 23, 24 budget amendment • 23, 25 C Cancellation of Meetings: • 16 candidate • 14, 34 coin flip • 35 Community Recognition Program • 26 complaint • 40 Confidential material • 19 Conflict of interest • 23 D dais • 12, 19, 29, 34 deadline • 33 Demonstration • 11 E election • 32, 33, 35, 37, 60 electronic message • 11, 18 e-mail • 11, 19, 37 emergency • 10, 13, 15, 19, 23, 25, 29, 63 Emergency • 2, 16, 19, 52, 53, 63 ethical • 51 executive session • 14, 15, 33, 34, 46 executive sessions • 14, 15, 30 F Filling a Council Vacancy • 33 Finance Committee • 46 Finance Department • 35 fiscal restraint • 27 flip of a coin • 32 H hearings • 27 holiday • 9 impractical • 15, 16, 30 informal contacts • 42 Internet • 12, 18, 19 leave of absence • 17, 18 M majority of the whole • 23, 25 Majority Plus One • 23, 25 majority vote • 6, 9, 12, 17, 20, 22, 25, 28, 32, 44, 45 maker of the motion • 20, 21, 22 misleading • 13 N nomination • 32, 33, 34 notice • 9, 15, 17, 18, 29, 37, 50, 63 O Open Public Meetings Act • 5, 6, 9, 13, 14, 19, 40, 55, 63 out of order • 11, 19, 22, 27 Outside Requests • 13 P parliamentarian • 17 podium • 11, 12, 19, 20, 27, 28 Pre -Agenda • 2 16 presentations • 10, 11, 13, 28 prevailing side • 28, 29 Public Comment • 38 public comments • 11, 12, 20, 27, 28 Public Records Act: • 5 Q quasi-judicial • 11, 18, 29, 48, 49 quorum 5, 6, 17, 18, 23, 63 Page 61 of 64 R rearrange • 10, 13 recommended appointment • 44 reconsideration • 28, 29 recuse • 23, 24 Removal • 44, 45 Request for Council Action • 29 S seats • 17 social media • 40, 60 speak twice• 21 special meeting • 14, 15, 16, 25, 33, 34 surprise • 13 surprises • 13, 21, 29 T table • 22, 28 Table 2, 7, 22 tax • 27, 45 telephone • 18, 40 three Councilmembers • 10, 13 three minutes • 11, 20, 27 Three Touch • 24, 29, 30 Three -Touch • 10, 13 tie • 23, 32, 35 travel • 35 U unexcused absence • 17, 45 Unexpected Motions • 13 unusual circumstances • 24, 30 V vacancy • 32, 33, 34, 35, 46 video 18, 41, 60 vote to extend the meeting • 12, 14 w waived • 10, 23, 25 withdraw the motion • 22 written comments • 11, 28 Page 62 of 64 Endnotes: 1 RCW 42.30.110 — Open Public Meeting Act, Executive Sessions 2 RCW 42.30.140- Open Public Meeting Act, RCW 35A.13.035- Optional Municipal Code (35A) — Council-manager plan of government 4 RCW 42.52 — Ethics in Public Service RCW 42.56 — Public Records Act 6 RCW 35A.12.160 Optional Municipal Code (3 5A) — Council manager plan of government; public notice of hearings and meeting agendas RCW 35A.13.170 — Optional Municipal Code (35A) — Council manager plan of government; council meetings — quorum, rules - voting 8 RCW 35A.12.110 — Council meetings shall meet regularly, at least once a month. 9 RCW 42.30.080 — Open Public Meetings Act, Special Meetings, procedures for calling Special Meetings 1° RCW 35A.12.110 — Council meetings shall meet regularly, at least once a month. 11 RCW 42.30.080 - Open Public Meetings Act, Special Meetings, procedures for calling Special Meetings 12 RCW 42.30.080(3) — Open Public Meetings Act, Special Meetings, procedures for calling Special Meetings 13 RCW 42.30.090 — Open Public Meetings Act, Adjournments 14 RCW 35A.13.170 - Optional Municipal Code (35A) — Council mgr plan of govt; meetings: quorum, rules, voting 1s 35A.12.120 — Council meetings, shall meet regularly, at least once a month 16 RCW 35A.12.060 — A council position shall become vacant if the councilmember fails to attend three consecutive regular meetings of the council without being excused by the council. 17 RCW 42.17A.555 — Use of public office or agency facilities in campaigns — Prohibition — Exceptions 18 RCW 35A.12.120 — Council — Quorum — Rules — Voting 19 RCW 35A.33.090 — Emergency Expenditures — Other emergencies — Hearing. 20 RCW 35A.13.190 — Ordinances, emergencies, may be effective upon adoption if passed by a majority plus one of the whole membership of the council and have the ordinance designated as a public emergency; but such ordinance may not levy taxes, grant, renew or extend a franchise, or authorize the borrowing of money. 21 RCW 35A.13 - Council-manager plan of government. 22 RCW 35A.47.040 — Franchises and permits — "no ordinance or resolution granting any franchise in a code city . . shall be adopted or passed by the city's legislative body on the day of its introduction nor for five days thereafter, nor at any other than a regular meeting ... nor without having been granted by the approving vote of at least a majority of the entire legislative body. 23 RCW 35A.33.090 — Emergency Expenditures — Other emergencies — Hearing. Page 63 of 64 24 RCW 35A.13.190 — Ordinances, emergencies, may be effective upon adoption if passed by a majority plus one of the whole membership of the council and have the ordinance designated as a public emergency; but such ordinance may not levy taxes, grant, renew or extend a franchise, or authorize the borrowing of money. 25 RCW 35A.13.030 - Mayor — election — chair to be mayor — duties: Biennially at the first meeting of the new council members shall choose a chair from among their number; chair's title shall be mayor and preside at meetings. 26 RCW 35A.13 — Council-manager plan of government. 27 RCW 35A.13.020 — Mayor — election, chair to be mayor, duties 28 RCW 42.12.070 — Filling nonpartisan vacancies 29 RCW 42.04.020 — Eligibility to hold office. That no person shall be competent to qualify for or hold any elective public office within the state of Washington ... municipal corporation or other district, ... unless he or she be a citizen of the United States and state of Washington and an elector of such county, district, precinct, school district, municipality or other district or political subdivision. 3o RCW 35A.13.080 — City manager powers and duties 31 RCW 35A.13.120 — city manager — Interference by councilmembers 32 RCW 42.36.040 — Public discussion by candidate for public office Page 64 of 64 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: 2019 Legislative Agenda GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: Council discussed the proposed 2019 Legislative Agenda at two previous Council meetings. To date, no action has been taken. BACKGROUND: Each year Council adopts a Legislative Agenda that includes topics they collectively request our Fourth District Legislators pursue on our behalf. • Council first discussed the 2019 Legislative Agenda on August 28, 2018, where staff presented a preliminary list of topics for consideration. The initial list was based upon a combination of topics initiated by City staff and dialogue between individual legislators and our state lobbyists Gordon Thomas Honeywell. • At the November 6, 2018 meeting, staff presented an updated Legislative Agenda draft that was based upon Council comments from the August 28 meeting as well as the addition of three topics including: o Condominium Liability Reform o Increased Funding for the Basic Law Enforcement Academy o Prevailing Wage Calculation On November 6, Council also expressed interest in the following items that are reflected in the 2019 Legislative Agenda for consideration this evening: o Revising the language in "Increased Funding for the Basic Law Enforcement Academy" to note that it is our desire that two training sessions be guaranteed to take place in Spokane. o Condensing the entire agenda to both sides of a single sheet paper. At this evening's Council meeting, staff will present the entire proposed 2019 Legislative Agenda for Council consideration and approval. Upon Council approval, staff will work with representatives of Gordon Thomas Honeywell to set up a meeting with our Legislative Delegation in December where we will have an opportunity to discuss our agenda and the upcoming legislative session. OPTIONS: (1) approve the proposed 2019 Legislative Agenda as drafted or further modified; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we approve the proposed 2019 Legislative Agenda as drafted. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Mark Calhoun, City Manager; Cary Driskell, City Attorney ATTACHMENTS: Draft 2019 Legislative Agenda DRAFT CITY OF SPOKANE VALLEY 2019 LEGISLATIVE AGENDA DRAFT Transportation Funding Request: Bridging the Valley The City continues to make headway on the multi -phase Bridging the Valley project to replace three at - grade crossings that bisect north/south commerce in the City. With the State's assistance on the Phase 1 Barker Road Grade Separation Project in the 2017-2019 budget, the City is making significant progress to improve the safety and economic competitiveness of our community. The City successfully secured the only 2017 federal TIGER grant in the State, and those grant funds were applied to the Barker Road Grade Separation Project. Engineering design is underway and construction is programmed for 2020. Phase 2: Pines Road / BNSF Grade Separation Project The City respectfully requests that the State match its 2017-2019 investment in the Bridging the Valley project by allocating an additional $2.9 million to the Pines Road/BNSF Grade Separation project. Pines Road is one of the region's key transportation corridors, carrying both private and commercial/industrial traffic from Trent Avenue (SR 290) across the Spokane River to I-90 and commercial areas south of the I-90 freeway. In 2018, the Freight Mobility Strategic Investment Board (FMSIB) rated this at -grade crossing as the highest ranked unfunded Tier 1 rail crossing in the State out of 4,171 at -grade crossings based upon freight mobility and safety. On average, 58 BNSF freight trains and two AMTRAK passenger trains travel through the Pines/BNSF crossing each day, blocking traffic movements for nearly 3.5 hours. Vehicle delay is expected to increase with the addition of a second mainline BNSF track at Pines Road in 2019. In addition, about 34,000 vehicles pass through the adjacent Pines/Trent intersection, including freight from Canada and northern Idaho. The average daily traffic volume on Pines Road is more than double the vehicles of the funded Barker Road project. Pines Road is also the primary access to almost 230 acres of undeveloped mixed-use, commercial and industrial land. Total project cost is estimated at $29 million, and the City has secured $3.2 million in local funds. The City currently has four pending grant requests including federal applications for BUILD and both rounds of CRISI, as well as a grant request from the Spokane Regional Transportation Council (SRTC). State funding in the amount of $2.9 million will demonstrate the State's continued partnership and enhance the likelihood of the City being awarded its federal funding requests. Browns Park Capital Budget Request The City respectfully requests that the Legislature allocate $520,000 from the Capital Budget to match the City's 2019 investment of $1.16 million. Browns Park is being converted from an under-utilized neighborhood park to a multipurpose park venue that meets the contemporary needs of our residents, including a 16 court sand volleyball facility capable of hosting large regional events. The City constructed eight volleyball courts, a splash pad and a basketball court between 2014 and 2016, at a cost of $447,500, and constructed eight additional volleyball courts in 2018 at a cost of $176,000. The requested allocation would help pay for the installation of a new playground, a new restroom and a neighborhood picnic shelter. Defend Local Control The City of Spokane Valley incorporated in 2003 as a direct result of the desire of our citizens to have substantial local control of decision-making A foundational belief for the Council and the citizens they represent is that the most effective level of government is the one closest to the people, which is the city form of government. As such, the Council urges the Legislature to respect local decision-making wherever appropriate, and not infringe into those areas that have traditionally been regulated by elected City officials. Protect the Local State -Shared Revenues The City requests that the Legislature preserve and restore local state -shared revenues. These funds include the Liquor Excise Tax Account ($458,560 in 2017), Liquor Board Profits ($794,980 in 2017), Municipal Criminal Justice Assistance Account ($481,758 in 2017), City -County Assistance Account and Marijuana Revenues ($75,312 in 2017). Specifically, the City supports legislation that removes the 2011 cap on Liquor Profit revenues to restore the historical 50/50 revenue sharing relationship between the State and local governments. Page I of 2 The City is home to many warehouses and manufacturing facilities. As a result, the City has received over $500,000 each year in streamlined sales tax mitigation payments to compensate the City for financial losses when the State switched to a destination -based sales tax system. With the U.S. Supreme Court's Wayfair decision, and State passage of the Marketplace Fairness Act, the Legislature will suspend streamlined sales tax mitigation payments in the 2019-21 biennium. Further, the Department of Revenue will be reporting to the Legislature on expected revenue gains from implementation of the Marketplace Fairness Act and whether they are equal to or in excess of revenue losses to cities. The City requests that cities receiving SST mitigation are made whole through this transition. Protect Businesses by Reforming State Regulatory Burden The City strongly supports businesses small and large, in our City and across the state, because they are the lifeblood of our economy. Unfortunately, these businesses are forced to compete in a state regulatory environment that is increasingly burdensome, making it difficult to compete with businesses in neighboring states. Of most urgent concern is the regressive state business & occupation tax, with the current Labor & Industries program close behind. The City supports rebalancing the state-wide regulatory framework to encourage and support business development and retention. Support Prohibition of Recreational Marijuana Home Growing and Retention of Local Authority The City supports the continued prohibition on home growing of recreational marijuana. Allowing home growing of recreational marijuana will unnecessarily increase youth access, illegal diversion, and criminal activity related to marijuana. Neither the State nor local cities have sufficient resources to adequately enforce home growing. Allowing home growing will place an additional and unnecessary cost burden on local cities that primarily have to deal with the impacts from legalized marijuana. The City supports retention of local land use, building, fire, and other public health and safety regulatory authority, up to and including local authority to enact marijuana growing prohibitions. Condominium Liability Reform The City supports legislation that incentivizes the construction of condominiums by reducing the liability developers incur for construction defects, while continuing to balance consumer protection provisions. Under the current liability laws, developers are incentivized to construct apartments rather than condominiums, resulting in fewer options for home buyers to enter the real estate market. Reducing the liability for developers will increase housing choices in communities throughout the state. Increased funding for the Basic Law Enforcement Academy The City supports increased funding and other solutions to ensure newly hired officers are able to complete training through the Basic Law Enforcement Academy (BLEA) at the Criminal Justice Training Commission, with two training sessions guaranteed to be held in Spokane At current funding levels, the Criminal Justice Training Commission has a backlog of officers awaiting training. State law requires that officers be trained within six months of hire. The current backlog exceeds this statutory timeline. This results in law enforcement agencies throughout the state hiring new officers, and then keeping them on staff for up to six months, but unable to perform police work until their training is complete. Prevailing Wa2e Calculations The City respectfully requests that Chapter 248, Laws of 2018 relating to application of collective bargaining agreements to calculating prevailing wage by the Department of L & I, be either revised or repealed. The effect of these changes has been to triple the cost of certain workers on public projects. The City applied for and received a number of grants for projects requiring such work, and now will not have sufficient funds to complete these projects. The City will have to either abandon these valuable projects, or attempt to find additional funds from ever -dwindling funds. This new calculation takes into account improper tasks in determining the prevailing wage, driving the prevailing wage far beyond what is appropriate or reasonable for such work. The City supports AWC legislative agenda items that serve the best interests of Spokane Valley. Page 2 of 2 DRAFT CITY OF SPOKANE VALLEY 2019 LEGISLATIVE AGENDA DRAFT Transportation Funding Request: Bridging the Valley The City of Spokane Valley continues to make headway on the multi -phase Bridging the Valley project to replace three at -grade crossings that bisect north/south commerce in the City. With the State's assistance on the Phase 1 Barker Road Grade Separation Project in the 2017-2019 budget, the City is making significant progress to improve the safety and economic competitiveness of our community. The City was successfully 4n-secureding the only 2017 federal TIGER grant in the State of Washington, and those grant funds were applied to the Barker Road Grade Separation Project. Engineering design is underway and construction is programmed for 2020. Phase 2: Pines Road / BNSF Grade Separation Project The City of Spokane Valley respectfully requests that the State match its 2017-2019 investment in the Bridging the Valley project by allocating an additional $2.9 million to the Pines Road/BNSF Grade Separation project. Pines Road is one of the region's key transportation corridors, carrying both private and commercial/industrial traffic from Trent Avenue (SR 290) across the Spokane River to I-90 and commercial areas south of the I-90 freeway. In 2018, the Freight MobilityManagcmcnt Strategic Investment Board (FMSIB) rated this at -grade crossing as the highest ranked unfunded Tier 1 rail crossing in the State of Washington out of 4,171 at -grade crossings which were evaluated based upon freight mobility and safety. On average, 58 BNSF freight trains and two AMTRAK passenger trains travel through the Pines/BNSF crossing each day, blocking traffic movements for nearly 3.5 hours. Vehicle delay is expected to increase with the addition of a second mainline BNSF track at Pines Road in 2019. In addition, about 34,000 vehicles pass through the adjacent Pines/Trent intersection, including freight from Canada and northern Idaho. The average daily traffic volume on Pines Road is more than double the vehicles of the funded Barker Road project. Pines Road is also the primary access to almost 230 acres of undeveloped mixed-use, commercial and industrial land. Total project cost is estimated at $29 million, and the City has secured $3.2 million in local funds. The City currently has four pending grant requests including federal applications for BUILD and both rounds of CRISI, as well as a grant request from the Spokane Regional Transportation Council (SRTC). State funding in the amount of $2.9 million will demonstrate the State's continued partnership and enhance the likelihood of the City being awarded its federal funding requests. Browns Park Capital Budget Request The City of Spokane Valley respectfully requests that the Legislature allocakmake an allocation of $520,000 from the Capital Budget to match the City's 2019 investment of $1.16 million. Browns Park is being converted from an under-utilized neighborhood park to a multipurpose park venue that meets the contemporary needs of our residents, including a 16 court sand volleyball facility capable of hosting large regional events. The City constructed eight volleyball courts, a splash pad and a basketball court between 2014 and 2016, at a l—cost of $447,500, and constructed height additional eight—volleyball courts in 2018 at a cost of $176,000. The requested allocation would help pay for the installation of a new playground, a new restroom and a neighborhood picnic shelter. Defend Local Control The City of Spokane Valley incorporated in 2003 as a direct result of the desire of our citizens to have substantial local control of decision-making_ that impacts our area. A foundational belief for the Council and the citizens they represent is that the most effective level of government is the one closest to the people, which is the city form of government. As such, the Council urges the Legislature to respect local decision- making wherever appropriate, and not infringe into those areas that have traditionally been regulated by elected City officials. Protect the Local State -Shared Revenues The City of Spokane Valley requests that the Legislature preserve and restore local state -shared revenues. These funds include the Liquor Excise Tax Account ($458,560 in 2017), Liquor Board Profits ($794,980 Page I of 3 in 2017), Municipal Criminal Justice Assistance Account ($481,758 in 2017), City -County Assistance Account and Marijuana Revenues ($75,312 in 2017). Specifically, the City supports legislation that removes the 2011 cap on Liquor Profit revenues to restore the historical 50/50 revenue sharing relationship between the State and local governments. The City is home to many warehouses and manufacturing facilities. As a result, the City has received over $500,000 each year in streamlined sales tax mitigation payments to compensate the City for financial losses when the State switched to a destination -based sales tax system. With the U.S. Supreme Court's Wayfair decision, and State passage of the Marketplace Fairness Act, the Legislature will suspend streamlined sales tax mitigation payments in the 2019-21 biennium. Further, the Department of Revenue will be reporting to the Legislature on expected revenue gains from implementation of the Marketplace Fairness Act and whether they are equal to or in excess of revenue losses to cities. The City requests that cities receiving SST mitigation are made whole through this transition. The City of Spokane Valley supports full funding for municipal indigent defense services. In 2013, the Washington Supreme Court set new caseload standards for the number of cases a public defender can represent in a calendar year. This has increased the annual cost of providing indigent defense services by Protect Businesses by Reforming State Regulatory Burden The City of Spokane Valley strongly supports businesses small and large, in our City and across the state, because they are the lifeblood of our economy. Unfortunately, these businesses are forced to compete in a state regulatory environment that is increasingly burdensome, making it difficult to compete with businesses in neighboring states. Of most urgent concern is the regressive state business & occupation tax, with the current Labor & Industries program close behind„ and both needing significant reform before they do irreparable damage to commerce in Washington. The City supports rebalancing the state-wide regulatory framework to encourage and support business development and retention. Support Ge Prohibition of Recreational Marijuana Home Growing and Retention of Local Authority The City of Spokane Valley supports the continued prohibition on home growing of recreational marijuana. Allowing home growing of recreational marijuana will unnecessarily increase youth access, illegal diversion, and criminal activity related to marijuana. Neither the State nor local cities have sufficient resources to adequately enforce home growing. Allowing home growing will place an additional and unnecessary cost burden on local cities that primarily have to deal with the impacts from legalized marijuana. By allowing home growing, the State will also weaken the still growing commercial marijuana market. Regardless of the action taken by the State, tThe City supports retention of local land use, building, fire, and other public health and safety regulatory authority, up to and including local authority to enact marijuana growing prohibitions. The City strongly believes that local cities must not be punished for exercising their authority by having State funds withheld. Condominium Liability Reform The City of Spokane Valley supports legislation that incentivizes the construction of condominiums by reducing the liability developers incur for construction defects, while simultaneously continuing to balance consumer protection provisions. Under the current liability laws, developers are incentivized to construct apartments rather than condominiums, resulting in fewer options for home buyers to enter the real estate market. Reducing the liability for developers will increase housing choices in communities throughout the state. Increased funding for the Basic Law Enforcement Academy The City of Spokane Valley supports increased funding and other solutions to ensure newly hired officers are able to complete training through the Basic Law Enforcement Academy (BLEA) at the Criminal Justice Training Commission, with two training sessions guaranteed to be held in Spokane. At current funding levels, the Criminal Justice Training Commission has a backlog of officers awaiting training. State law requires that officers be trained within six months of hire. The current backlog exceeds this statutory Page 2 of 3 timeline. This results in law enforcement agencies throughout the state hiring new officers, and then keeping them on staff for up to six months, but unable to perform police work until their training is complete. Prevailing Wa2e Calculations The City of Spokane Valley respectfully requests that Chapter 248, Laws of 2018 (adopted through SSB relating to application of collective bargaining agreements to calculating prevailing wage by the Department of Labor & dies, be either revised or repealed. The effect of these changes has been to triple the cost of certain workers on public projects. The City has applied for and received a number of grants for projects requiring such work, and now will not have sufficient funds to complete these projects. The City will have to either abandon these valuable projects, or attempt to find additional funds from ever - dwindling funds. This new calculation takes into account improper tasks in determining the prevailing wage, driving the prevailing wage far beyond what is appropriate or reasonable for such work. The City supports AWC legislative agenda items that serve the best interests of Spokane Valley. Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2019 Annual Comprehensive Plan Amendment (CPA) Docket GOVERNING LEGISLATION: The Growth Management Act (GMA) RCW 36.70A PREVIOUS ACTION TAKEN: None BACKGROUND: The GMA allows local jurisdictions to update Comprehensive Plans no more than once each year. The City codified this process in Section 17.80.140 of the Spokane Valley Municipal Code (SVMC). Consistent with state law and the SVMC, staff published notices in September advising the public of the annual amendment process and that the City would be accepting applications for the 2019 cycle through October 31, 2018. CPAs are divided into two categories — map amendments and text amendments (including charts, tables and graphics). CPAs may be privately initiated or proposed by City Council, Planning Commission or staff. Most privately initiated amendments deal with land use changes. The City has received three privately initiated CPA's. City initiated amendments include three map amendments and four text amendments. The map amendments include the reclassification of approximately 14 acres of property from MFR to CMU, revising the Map of Existing and Recommended Bicycle Facilities, and creating an appendix of recently adopted maps. The text amendments include adding a list of 20 -year transportation projects, updating the implementation strategy list, adding annexation goals and policies, and updates to Transportation Element limited to bike and pedestrian goals and policies, and language supporting Complete Streets. Staff will be present to discuss the 2019 update process and 2019 CPA Docket. Staff will return on November 20, 2018 with a Motion Consideration to approve the Docket as submitted or as modified. OPTIONS: N/A RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Lori Barlow, AICP, Senior Planner and Mike Basinger, AICP, Economic Development Manager ATTACHMENTS: A. 2019 Comprehensive Plan Docket B. PowerPoint Presentation Exhibit 1 City of Spokane Valley 2019 Comprehensive Plan Amendment Docket PRIVATELY INITIATED COMPREHENSIVE PLAN AMENDMENTS File Number Map or Text Summary of Amendment CPA -2019-0001 Land Use Map Change parcel 45183.9059 from I to SFR (Danny Davis) CPA -2019-0002 Land Use Map Change parcel 45234.4501 and 45234.0210 from SFR to NC ( Advent Lutheran Church and TCF Properties LLC) CPA -2019-0003 Land Use Map Change parcel 45181.0213 from SFR to MFR (Elgee) CPA -2019-0010 New Appendix Develop a list of transportation projects for a 20 -year period that is informed by existing studies and plans. CITY INITIATED COMPREHENSIVE PLAN MAP AMENDMENTS File Number Map # Summary of Amendment CPA -2019-0007 Figure 27 Update to the existing and recommended bicycle facilities to reflect changes and amendments to the bike and pedestrian plan. CPA -2019-0008 New Appendix Create a new appendix of the most recently adopted maps. CPA -2019-0009 Land Use Map Change designation for parcels 45104.9151, 45104.9150 from MF to CMU. CITY INITIATED COMPREHENSIVE PLAN TEXT AMENDMENTS File Number Text Summary of Amendment CPA -2019-0004 Chapter 2 Updates to the implementation strategies to remove completed strategies, update timelines, and add new strategies consistent with the goals and policies. CPA -2019-0005 Chapter 5 Update the Bike and Pedestrian Master Plan components of the Transportation Element and related Transportation goals and policies. Bring policy language forward to support a Complete Streets ordinance. CPA -2019-0006 Chapter 2 Annexation goal and policy additions CPA -2019-0010 New Appendix Develop a list of transportation projects for a 20 -year period that is informed by existing studies and plans. City Council Administrative Report November 13, 2018 Comprehensive Plan Amendment Process and Docket Docket Planning Commission City Council Annual Comprehensive Plan Amendment Process • October 31, 2018 deadline for applications (60 -day window) • Admin Report — Discuss Process and Introduce Docket — Nov. 13, 2018 • City Council takes action on official docket — Nov. 20, 2018 • Public Noticing — publishing and posting on site for Site Specific CPA's • Planning Commission Study Session • Public Hearing • Deliberations and Recommendations • Administrative Report • First Reading Ordinance • Second Reading Ordinance Privately Initiated Map Amendment CPA -2019-0001 • Applicant: Danny Davis • Property Owner: Circle J Mobile Home Park, LLC. • Summary of Amendment: Change parcel #45183.9059 from Industrial (I) to Single - Family Residential (SFR) NC Ei _Broadway Ave. MFR CMU 0 a z Industrial E. Vaileyway Ave. Note: Map shows existing land use designation. 0 W Z Privately Initiated Map Amendment CPA -2019-0002 • Applicant: Whipple Consulting Engineers, Inc • Property Owner: Advent Lutheran Church and TCF Properties LLC. • Summary of Amendme Change parcel 45234.4501 and 45234.0210 from SFR to Neighborhood Commercial(NC) Central Valley High School Note: Map shows existing land use designation. Privately Initiated Map Amendment CPA -2019-0003 • Applicant: Joel Elgee • Property Owner: Marguerite LLC — Terry Ovstedal • Amendment Summary: Change parcel 45181.0213 from SFR to MFR Note: Map shows existing land use designation. City Initiated Map Amendment CPA -2019-0009 • Amendment Summary: Change parcel 12 parcels from MFR to CMU • 8 property owners (3 LLC's and 5 individuals) • Location: 13107-13621 E Mission Ave (Predominantly Whimsical Pig Development Site) Note: Map shows existing land use designation. City Initiated Map Amendment CPA -2019-0007 • Amendment Summary: Update the existing and recommended bicycle facilities maps to reflect changes and amendments to the bike and pedestrian plan: • Map 11.2 Recommended Bikeway Network • Map 11.4 Recommended Pedestrian Network y --0 { C� � i Map 11.2 Recommended Bikeway Network � h -ffj� + `, , __ AJ iii t kI L ,r. r City of ipntane x ..i m slii ill, i 1111!! - Fri--"-: >m .. of - I-(0 I�f � , !s '� i 'NI._. .•••• ��. � "-- �." .. -` Leggy — ma -- m`m"�au.rm llikeRimayltocce lligolam pop>.wroa8aa.� Azad CansaagInasmax. c®d i®: ,:-� � .,, s nm.. A�i� n irM��.s�mv: „I 94111/001510,1 irtaATi 41l7Ee:9 � E.!: ` n� r gin. ■�ur.�h]R�i� z � ... / w�l�ci�ii�'.�a�RNi—ogn .,1 11s.�r.. # silt' �1.7m.: �y. wiw0�?..Z.��., :i..,,. -M14,5 -1,A1111 QR . ...wild*. �-IiN 1412..arn S� ln�y9• 11 k-9.1: f— . f, : tsar �I 1I FI L „p, io,q__ — l l , a -- 1 ,-- :1• ,gyp 3 .sM u t 11' v—r7i "17' i � L![., g{Nin. _ -1 p� i 1' _ ,}� T`� 'FL ` le �'t o.: :.�. _: .... rev ., om r ,-! --` A 1 r r - Y '�' sm. a ...0.a City Initiated Text Amendment Chapter 5 Transportation Element • CPA -2019-0005 • Amendment Summary: Update the Bike and Pedestrian Master Plan components of the Transportation Element and related Transportation Goals and Policies. Bring policy language forward to support a Complete Streets ordinance • CPA -2019-0008 • Create a new appendix of the recently adopted maps • CPA -2019-0010 • Amendment Summary: Develop a list of transportation projects for a 20 -year period that is informed by existing studies and plans. City Initiated Text Amendment Chapter 2 — Goals, Policies, and Strategies • CPA -2019-0005 • Amendment Summary: Update the implementation strategies to remove completed strategies, add new strategies consistent with the goals and policies and update timelines. • CPA -2019-0006 • Amendment Summary: Add Annexation Goal and Policies Docket Planning Commission City Council NEXT Steps - Amendment Process • October 31, 2018 deadline for applications (60- day notice) • Admin Resort Di • - .1• 1 •• . - socket — Nov. 13. 2018 • Council takes action on official docket — Nov. 20, 2018 • Public Noticing — publishing and posting on site for Site Specific CPA's • Planning Commission Study Session • Public Hearing • Deliberations and Recommendations • Administrative Report • First Reading • Second Reading CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 13, 2018 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report AGENDA ITEM TITLE: Snow Removal Options GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 7.45. Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session PREVIOUS COUNCIL ACTION TAKEN: Adoption of Ordinance 17-010 October 3, 2017, effective October 18, 2017, and codified as SVMC 7.45; admin report regarding Sidewalk snow removal implementation December 5, 2017 BACKGROUND: The discussion of sidewalk snow removal was brought before Council 11 times between February 2016 and October 3, 2017 when Ordinance 17-010 was adopted. In summary, SVMC 7.45 requires Tier 1 property owners to remove accumulations of snow and ice over 3 inches in a path of at least 36 inches, within 48 hours of the end of a snow event. Tier 1 properties are those zoned commercial, retail, and industrial; and residential areas designated Safe Routes to School. A warning notice is sent when a sidewalk with more than 3 inches of accumulated snow and ice is not cleared 48 hours after the snow event ends. The property then has 48 hours after the warning notice to come into compliance. If it does not, then a first citation is issued. The fine for the first and second citation is $52; and any additional citations within a 12 month period increases to $103. SVMC 7.45.070 Defense for violation takes into account that there are individuals who are unable to clear their sidewalks due to age or disability through the following provision: A. The subject property is occupied as a residence, regardless of zoning designation; B. The violator is 65 years or older, or possesses a physical disability that has been verified by a medical doctor which prevents them from removing accumulations of snow and ice from the sidewalk; and C. The violator can provide documentation that shows reasonable efforts to obtain snow removal services were made but were unsuccessful. The number of Warning Notices issued by the City for 2017-2018 was 44. Of those Warning Notices, one resulted in the issuing of a citation. With the implementation of SVMC 7.45, the City made the following changes in an effort to reduce the amount of snow deposited on sidewalks: 1. Removed the "bat-wing" blades from snow plows 2. Reduced the speed of the plows 3. Place as much snow as possible in bike lanes where available Page 1 of 6 These changes had a number of unforeseen impacts to the overall snow removal program. Slowing the trucks down increased the number of hours needed to complete the plowing of the primary routes. Previously, these routes were able to be cleared in approximately 14 hours, with a majority of plowing occurring during the overnight hours. Reducing the speed of the plows increased the number of hours that it took to clear the primary routes around the City, resulting in an increased cost of drivers and truck operations. The increased time to remove snow resulted in snow freezing to roadways causing an ice layer that required larger amounts of deicer to melt the ice and clear the streets. The practice of placing snow in the bike lane and along the curb resulted in larger, denser berms along the roadways and driveways. As the amount of snow increased, so did the size of the berms which were unable to melt, and which encroached on the lane of traffic. Another challenge faced with this practice is the skill level and abilities of the drivers. Since we contract and employ seasonal workers, there is less quality control and more training is necessary to implement this snow plowing practice. There are still areas in the City that do not have bike lanes or space along the curb which leaves the sidewalks the only location to place snow. OPTIONS: Each option represents one snow day for City operations during a normal work week (excluding holidays and weekends). Hourly rate for truck operations is from the LA Consulting Report. The hourly rate for staff is broken down into full-time City employees and seasonal employees. The rate of pay used is an average for each group of employees. Options do not include costs for purchasing additional equipment, established contract services, deicer or other related snow removal costs. Please note this is subject to change based on weather conditions. Option 1: Plow streets at an effective rate of speed that allows the primary routes to be cleared during the overnight hours. Sidewalk snow removal responsibility falls to the property owner. Total hours to complete the primary routes equals 14 hours primarily during the overnight hours. Cost per day of snow event Please note this is subject to change based on weather conditions. Option 1 is a baseline for snow operations comparisons. $10,765.38 Impacts: Traffic — primary routes are cleared during the overnight hours while the majority of traffic is not utilizing the roads. Less traffic equals a safer plowing environment for both the public and the plow drivers. Page 2 of 6 Drivers Man Hours Total Cost City Employees 4 40 $1,952.80 City Employee Overtime 4 16 $1,171.68 Seasonal Employees 5 50 $1,310.50 Seasonal Employees Overtime 5 20 $786.40 Number of Trucks Hours of Operation Cost to Operate Trucks 9 126 $5,544.00 Cost to clear sidewalks $0.00 Cost per day of snow event Please note this is subject to change based on weather conditions. Option 1 is a baseline for snow operations comparisons. $10,765.38 Impacts: Traffic — primary routes are cleared during the overnight hours while the majority of traffic is not utilizing the roads. Less traffic equals a safer plowing environment for both the public and the plow drivers. Page 2 of 6 ■ Berms — the size and density of berms left by the plows are wider and less compact, since the plows are able to throw the snow over a larger area. ■ Storm drains - when snow is pushed to the face of curb, it exposes the grate for the storm drains allowing snow to melt and flow down the storm drain. ■ Road conditions — with plowing and deicing occurring in less time, it allows the streets to be cleared before the snow is able to freeze and create an ice layer. Less deicer is required. ■ Mailboxes — are generally accessible by the Post Office. ■ Sidewalks — snow is deposited onto the sidewalks when the roads are plowed. Property owners are required to clear sidewalks in Tier 1 areas. ■ Significant enforcement activities for SVMC 7.45 required by City Staff. ■ Costs — does not require additional drivers, equipment, deicer or sidewalk removal costs. Option 2: Plow streets at an effective rate of speed that allows the primary routes to be cleared overnight. Snow removal on Tier 1 sidewalks that are adjacent to arterials and are designated Safe Routes to School, approximately 35 miles of sidewalk, is completed by the City. The responsibility to clear the remaining Tier 1 sidewalks falls to the property owner. Time to clear the primary routes equals 14 hours primarily during the overnight hours. The table below does not account for the minimum of $60,000 required for the acquisition three tractors to remove snow from designated sidewalks. Cost per day of snow event $12,248.94 Impacts: ■ Traffic — primary routes are cleared during the overnight hours while the majority of traffic is not utilizing the roads. Less traffic equals a safer plowing environment for both the public and the plow drivers. Berms — the size and density of berms left by the plows are wider and less compact, since the plows are able to throw the snow over a larger area. Storm drains - when snow is pushed to the face of curb, it exposes the grate for the storm drains allowing snow to melt and flow down the storm drain. Road conditions — with plowing and deicing occurring in less time, it allows for the streets to be cleared before the snow is able to freeze and create an ice layer. Less deicer is required. ■ Mailboxes — are generally accessible by the Post Office. ■ Sidewalks — snow is deposited onto the sidewalks when the roads are plowed. Property owners are required to clear sidewalks in Tier 1 areas except those sidewalks that are along Page 3 of 6 Drivers Man Hours Total Cost City Employees 4 40 $1,952.80 City Employee Overtime 4 16 $1,171.68 Seasonal Employees 5 50 $1,310.50 Seasonal Employees Overtime 5 20 $786.40 Number of Trucks Hours of Operation Cost to Operate Trucks 9 126 $5,544.00 Cost to clear sidewalks — employees 3 36 $943.56 Sidewalk equipment 3 36 $540.00 Cost per day of snow event $12,248.94 Impacts: ■ Traffic — primary routes are cleared during the overnight hours while the majority of traffic is not utilizing the roads. Less traffic equals a safer plowing environment for both the public and the plow drivers. Berms — the size and density of berms left by the plows are wider and less compact, since the plows are able to throw the snow over a larger area. Storm drains - when snow is pushed to the face of curb, it exposes the grate for the storm drains allowing snow to melt and flow down the storm drain. Road conditions — with plowing and deicing occurring in less time, it allows for the streets to be cleared before the snow is able to freeze and create an ice layer. Less deicer is required. ■ Mailboxes — are generally accessible by the Post Office. ■ Sidewalks — snow is deposited onto the sidewalks when the roads are plowed. Property owners are required to clear sidewalks in Tier 1 areas except those sidewalks that are along Page 3 of 6 arterials and designated Safe Routes to School, which will be cleared by the City, is approximately 35 miles of sidewalk. ■ Reduced enforcement activities for SVMC 7.45 by City Staff. ■ Costs — does not require additional drivers or deicer. Increased cost for the sidewalk snow removal is $1,483.56 or a 14% increase per event. Does not include the cost of purchasing equipment. This option requires the acquisition of 3 pieces of equipment and the hiring of 3 additional employees. Option 3: Reduce plow speed to deposit less snow on the sidewalks while attempting to place as much snow as possible along the curb and in bike lanes where available. Sidewalk snow removal responsibility falls to the property owner. Time to clear the primary routes equals 18 hours. Cost per day of snow event $14,307.46 Impacts: Traffic — primary routes will require crews to continue plowing overnight with plowing continuing through the day. Safety issues arise for both the citizens and the plow operators when plowing occurs during high traffic times, like the morning commute. The plows block traffic by traveling slower. The number of areas where more snow is left behind on the roadway due to plows becoming separated from the formation increases causing disruptions in the entire snow operations. ■ Berms — the size and density of berms left by the plows are denser and taller as the snow is not being thrown over a large area. Over time the berms along curbs and the bike lanes begin to widen into the lane of traffic. Larger berms causes difficulties for cross traffic to transverse the berms. ■ Storm drains — when snow is not pushed to the face of curb, the storm drain becomes blocked by larger snow piles that are not able to melt completely. The snow then freezes causing an ice barrier over the grate which can lead to flooding issues as snow begins to melt. Road conditions — the increase in the amount of time it takes to remove snow increasing the amount of ice that is formed on the streets where snow has not been removed. Requires an increase in the amount of deicer applied to the roads to melt the ice once the ice layer has formed. ■ Mailboxes — are not accessible by the Post Office, resulting in mail not being delivered. ■ Sidewalks — less snow is deposited onto the sidewalks when the roads are plowed. Property owners are required to clear sidewalks in Tier 1. Page 4 of 6 Drivers Man Hours Total Cost City Employees 4 40 $1,952.80 City Employee Overtime 4 32 $2,343.36 Seasonal Employees 5 50 $1,310.50 Seasonal Employees Overtime 5 40 $1,572.80 Number of Trucks Hours of Operation Cost to Operate Trucks 9 162 $7,128.00 Cost to clear sidewalks $0.00 Cost per day of snow event $14,307.46 Impacts: Traffic — primary routes will require crews to continue plowing overnight with plowing continuing through the day. Safety issues arise for both the citizens and the plow operators when plowing occurs during high traffic times, like the morning commute. The plows block traffic by traveling slower. The number of areas where more snow is left behind on the roadway due to plows becoming separated from the formation increases causing disruptions in the entire snow operations. ■ Berms — the size and density of berms left by the plows are denser and taller as the snow is not being thrown over a large area. Over time the berms along curbs and the bike lanes begin to widen into the lane of traffic. Larger berms causes difficulties for cross traffic to transverse the berms. ■ Storm drains — when snow is not pushed to the face of curb, the storm drain becomes blocked by larger snow piles that are not able to melt completely. The snow then freezes causing an ice barrier over the grate which can lead to flooding issues as snow begins to melt. Road conditions — the increase in the amount of time it takes to remove snow increasing the amount of ice that is formed on the streets where snow has not been removed. Requires an increase in the amount of deicer applied to the roads to melt the ice once the ice layer has formed. ■ Mailboxes — are not accessible by the Post Office, resulting in mail not being delivered. ■ Sidewalks — less snow is deposited onto the sidewalks when the roads are plowed. Property owners are required to clear sidewalks in Tier 1. Page 4 of 6 ■ Costs — $3,542.08 or 33% over Option 1. Increase in the number of overtime hours, increased cost for operating plows longer, increased cost for deicer and no sidewalk snow removal costs. Time to clear snow increases by 29%. Option 4 - Reduce plow speed to deposit less snow on the sidewalks while attempting to place as much snow as possible along the curb and in bike lanes where available. The City will add two additional plows to the snow operations in order to complete plowing during the overnight hours. Sidewalk snow removal responsibility falls to the property owner. Time to clear the primary routes equals 14 hours primarily during the overnight hours. The table below does not account for the minimum of $400,000 required for the acquisition of two plows. Cost per day of snow event $12,836.14 Impacts: ■ Traffic — primary routes are cleared during the overnight hours while the majority of traffic is not utilizing the roads. Less traffic equals a safer plowing environment for both the public and the plow driver. ■ Berms — the size and density of berms left by the plows are more dense and taller as the snow is not being thrown over a large area. Over time the berm along curbs and the bike lanes begin to widen into the lane of traffic. ■ Storm drains — when snow is not pushed to the face of curb, the storm drain becomes blocked by larger snow piles that are not able to melt completely, then they freeze causing an ice barrier over the grate which can lead to flooding issues as snow begins to melt. ■ Road conditions — with plowing and deicing occurring in less time, it allows for the streets to be cleared before the snow is able to freeze and create an ice layer. Less deicer is required. ■ Mailboxes — are not accessible by the Post Office, resulting in mail not being delivered. ■ Sidewalks — less snow is deposited onto the sidewalks when the roads are plowed. Property owners are required to clear sidewalks in Tier 1 areas. ■ Costs — $2,070.76 or 19% over Option 1. Increase in the number of plows and drivers by two each. Increased cost of labor and equipment. No increase in the cost for deicer and no sidewalk snow removal costs. RECOMMENDED ACTION OR MOTION: Council consensus on the method of plowing snow. BUDGET/FINANCIAL IMPACTS: Page 5 of 6 Drivers Man Hours Total Cost City Employees 4 40 $1,952.80 City Employee Overtime 4 16 $1,171.68 Seasonal Employees 7 70 $1,834.70 Seasonal Employees Overtime 7 28 $1,100.96 Number of Trucks Hours of Operation Cost to Operate Trucks 11 154 $6,776.00 Cost to clear sidewalks $0.00 Cost per day of snow event $12,836.14 Impacts: ■ Traffic — primary routes are cleared during the overnight hours while the majority of traffic is not utilizing the roads. Less traffic equals a safer plowing environment for both the public and the plow driver. ■ Berms — the size and density of berms left by the plows are more dense and taller as the snow is not being thrown over a large area. Over time the berm along curbs and the bike lanes begin to widen into the lane of traffic. ■ Storm drains — when snow is not pushed to the face of curb, the storm drain becomes blocked by larger snow piles that are not able to melt completely, then they freeze causing an ice barrier over the grate which can lead to flooding issues as snow begins to melt. ■ Road conditions — with plowing and deicing occurring in less time, it allows for the streets to be cleared before the snow is able to freeze and create an ice layer. Less deicer is required. ■ Mailboxes — are not accessible by the Post Office, resulting in mail not being delivered. ■ Sidewalks — less snow is deposited onto the sidewalks when the roads are plowed. Property owners are required to clear sidewalks in Tier 1 areas. ■ Costs — $2,070.76 or 19% over Option 1. Increase in the number of plows and drivers by two each. Increased cost of labor and equipment. No increase in the cost for deicer and no sidewalk snow removal costs. RECOMMENDED ACTION OR MOTION: Council consensus on the method of plowing snow. BUDGET/FINANCIAL IMPACTS: Page 5 of 6 Total Cost for each Option per day of snow/plow event. ' Requires acquisition of three tractors at an estimated cost of $60,000. 2 Requires the acquisition of two plows at an estimated cost of $400,000. STAFF CONTACT: John Hohman, Deputy City Manager; Shane Arlt, Street Superintendent; Tom Danielson, Maintenance Construction Inspector; Brant Collier, Maintenance Construction Inspector; Elisha Heath, Executive Assistant ATTACHMENTS: PowerPoint Page 6 of 6 Hours to Complete Total Man Hours Total Truck Cost Sidewalk Cost Total Cost Percentage of increase Option 1 14 126 $5,544.00 $0.00 $10,765.38 0% Option 2 14 126 $5,544.00 $1,483.56 $12,248.94' 14% Option 3 18 162 $7,128.00 $0.00 $14,307.46 33% Option 4 14 154 $6,776.00 $0.00 $12,836.142 19% ' Requires acquisition of three tractors at an estimated cost of $60,000. 2 Requires the acquisition of two plows at an estimated cost of $400,000. STAFF CONTACT: John Hohman, Deputy City Manager; Shane Arlt, Street Superintendent; Tom Danielson, Maintenance Construction Inspector; Brant Collier, Maintenance Construction Inspector; Elisha Heath, Executive Assistant ATTACHMENTS: PowerPoint Page 6 of 6 SNOW REMOVAL OPTIONS SVMC 7.45 - SIDEWALK SNOW REMOVAL RECAP Discussed 11 times between February 2016 — October 2017 Adopted October 3, 2017 Enforcement: Accumulation of snow and ice in excess of 3 inches Tier 1 properties (commercial and designated safe routes to school) 48 hours after the end of a snow event Warning Notice: Sent to each Tier 1 with report filed 44 sent between 2017-2018 SVMC 7.45 - SIDEWALK SNOW REMOVAL RECAP CONTINUED Citation : 1 Citation issued between 2017-2018 First and second = $52 Third plus citation in 12 months = $103 Defense for violation: Residence 65 years or older or possesses a physical disability Shows reasonable efforts to obtain snow removal service 3 Expectation san 08, 2018 02:31P WA T; No violation an 08; 2018 02:07PM WA 5 Violation 0 ! Ali`�{tlif{li><111 dili[ GiijiiiliFlllhrr illi `ffJ1J(12'f,JNI 6 PLOWING OPTIONS Assumptions for each Option: 1 day of snow operations City operations are during a normal work week Does not include contracted service costs, cost for deicer or other related costs Average pay rate for both City employees and seasonal employees Rate to operate a truck determined by LA Consulting report Street: Plow streets at an effective rate of speed that allows the primary routes to be cleared overnight. Sidewalks: Snow removal completed by property owner. Historically this is how plowing has been done. OPTION 1 TIME/COST BREAKDOWN Drivers Total Man Hours Total Cost City Employees City Employee Overtime Seasonal Employees 4 40 4 16 5 50 $1,952.80 $1,171.68 $1,310.50 Seasonal Employees Overtime 20 $786.40 Cost to Operate Trucks Cost to clear sidewalks Number of Trucks Hours of Operation 9 126 $5,544.00 $0.00 Cost per day of snow event $10,765.38 + Traffic — plowing done during overnight hours + Berms — wide and less compact because the speed of the truck allows the snow to be dispersed over a larger area + Storm Drains — grate is exposed allowing snow to melt and flow down the storm drain + Road Conditions — snow is cleared in less time before it is able to freeze and create a layer of ice + Mailboxes — generally accessible by the Post Office + Cost — does not require additional drivers, equipment, deicer or sidewalk snow removal costs - Significant enforcement activities for City Staff. - Sidewalks — snow is deposited onto sidewalks and property owners are required to clear in Tier I areas OPTION 2 Street: Plow streets at an effective rate of speed that allows the primary routes to be cleared overnight. Sidewalks: Snow removal completed by property owners, except Tier I properties that are along arterials and designated Safe Routes to School which will be cleared by the City. Plowing is the same as Option I, while sidewalk snow removal is modified to have City clear designated sidewalks. Cost of equipment is a minimum of $60,000 for 3 pieces of equipment. TIME/COST BREAKDOWN Drivers Man Hours Total Cost City Employees City Employee Overtime Seasonal Employees 40 $1,952.80 Seasonal Employees Overtime 4 16 $1,171.68 5 50 $1,310.50 20 $786.40 Cost to Operate Trucks Number of Trucks Hours of Operation 9 126 $5,544.00 Cost to clear sidewalks — employees Sidewalk equipment Increasing costs by 14% 3 36 $943.56 3 36 $540.00 Cost per day of snow event $12,248.94 + Traffic — plowing done during overnight hours + Berms — wide and less compact because the speed of the truck allows the snow to be dispersed over a larger area + Storm Drains — grate is exposed allowing snow to melt and flow down the storm drain + Road Conditions — snow is cleared in less time before it is able to freeze and create a layer of ice + Mailboxes — generally accessible by the Post Office +/- Sidewalks — snow is deposited onto sidewalks and property owners are required to clear in Tier 1 areas, except those designated Safe Routes to School along arterials that would be cleared by the City + Reduced enforcement activities by City Staff Cost $1,483.56 or 14% increase per event for sidewalk snow removal $60,000 minimum increase cost for purchasing 3 pieces of equipment - Contracting these services is currently not an option as contacted providers do not have the resources available for this season. + Does not require additional plow drivers or deicer Street: Plow streets at a lower rate of speed while attempting to place as much snow as possible along the curb and in bike lanes where available. Sidewalks: Snow removal completed by property owner. This is how plowing was done last winter. OPTION 3 TIME/COST BREAKDOWN Drivers Man Hours Total Cost City Employees City Employee Overtime 4 40 4 32 $1,952.80 $2,343.36 Seasonal Employees 5 Seasonal Employees Overtime 50 $1,310.50 40 $1,572.80 Hours of Number of Trucks Operation Cost to Operate Trucks 9 162 $7,128.00 Cost to clear sidewalks Increasing costs by 33% $0.00 Cost per day of snow event $14,307.46 Traffic — plowing continues into the morning commute and during the day; more snow is left behind on the roadways when plows become separated disrupting the entire snow operation Berms — denser, taller and wider; less melting occurs; berms encroach on the lane of traffic; larger berms make it more difficult for cross traffic to transverse the berm Storm Drains — grate is covered and does not allow snow to melt and flow down the storm drain; can lead to flooding issues Road Conditions — increased time to remove snow leads to an opportunity to freeze and create a layer of ice Mailboxes — not accessible by the Post Office + Sidewalks — less snow is deposited on sidewalks Cost - $3,542.08 or 33% increase per day of snow event - Increase in overtime hours and cost for operating plows - Increase in deicer cost Street: Plow streets at a lower rate of speed while attempting to place as much snow as possible along the curb and in bike lanes where available. Add 2 additional plows at $200,000 per plow. Sidewalks: Snow removal completed by property owner. This is how plowing was done last winter, the difference is adding 2 plows to the road in order to clear roadways during the overnight hours. OPTION 4 TIME/COST _City Employees City Employee Overtime Seasonal Employees Seasonal Employees Overtime 4 40 $1,952.80 4 16 $1,171.68 7 70 $1,310.50 7 28 Hours of Number of Trucks Operation $1,100.96 Cost to Operate Trucks 11 154 $6,776.00 Cost to clear sidewalks $0.00 Cost per day of snow event $12,836.14 Increasing costs by 19% + Traffic — plowing done during overnight hours Berms — denser and taller; less melting occurs; berms encroach on the lane of traffic; larger berms make it more difficult for cross traffic to transverse the berm Storm Drains — grate is covered and does not allow snow to melt and flow down the storm drain; can lead to flooding issues Road Conditions — snow is cleared in less time before it is able to freeze and create a layer of ice Mailboxes — not accessible by the Post Office + Sidewalks — less snow is deposited on sidewalks Cost - $2,070.76 or 19% increase per day of snow event - $400,000 increased cost to purchase 2 additional plow trucks - Increase in labor and equipment costs + No increase in deicer cost Per Snow Event — Per Day Option 1 Total Total Total Truck Hours to Man Operation Sidewalk - Total Cost Percentage Complete Hours Cost Cost Per Day/Per Event of increase 14 126 $5,544.00 $0.00 $10,765.38 0% Option 2 14 126 $5,544.00 $1,483.56 $12,248.94 14% Option 3 18 162 $7,128.00 $0.00 $14,307.46 33% Option 4 14 154 $6,776.00 $0.00 $12,836.14 19% Total Cost does not include costs to purchase equipment Questions DRAFT ADVANCE AGENDA as of November 8, 2018; 9:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Nov 20, 2018, Study Session, 6:00 p.m. ACTION ITEMS: 1. Motion Consideration: 2019 Annual Comp Plan Amendment Docket — Lori Barlow 2. Motion Consideration: Barker I-90 WSDOT Interlocal Agreement — Bill Helbig 3. Motion Consideration: Barker I-90 HDR Contract — Bill Helbig Public Comment Opportunity NON -ACTION ITEMS: 4. Fee Resolution for 2019 — Chelsie Taylor 5. Open Space Code Text Amendment — Marty Palaniuk 6. Marijuana Code Text Amendment, Transportation use — Erik Lamb 7. City Logo, Code amendment — Erik Lamb 8. Advance Agenda — Mayor Higgins 9. Info Item: Department Reports [*estimated Nov 27, 2018 — Meeting Cancelled — Thanksgiving Holiday Dec 4, 2018, Study Session, 6:00 p.m. ACTION ITEMS: 1. First Reading Ordinance, Open Space Code Text Amendment — Marty Palaniuk NON -ACTION ITEMS: 2. Washington Cities Insurance Authority (WCIA) Briefing — Cary Driskell; from WCIA 3. Ridgemont Neighborhood: 22nd Avenue — Bill Helbig, Ray Wright, Chief Werner 4. Sullivan Bridge Project Completion Update — Gloria Mantz, Erica Amsden 5. Barker Road Grade Separation Project Update — Gloria Mantz 6. Pines Road Grade Separation Project Update — Gloria Mantz 7. Advance Agenda — Mayor Higgins [due Tue Nov 131 (15 minutes) (10 minutes) (10 minutes) (15 minutes) (20 minutes) (15 minutes) (15 minutes) (5 minutes) meeting: 105 mins] [due Tue Nov 261 (15 minutes) (45 minutes) (30 minutes) (15 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 130 mins] Dec 11, 2018, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance Open Space Code Text Amendment — Marty Palaniuk 3. First Reading Ordinance 18-025 amending City Logo Provision — Erik Lamb 4. Proposed Fee Resolution for 2019 — Chelsie Taylor 5. Motion Consideration: Award of Lodging Tax for 2019 — Chelsie Taylor 6. Motion Consideration: Aging & Long Term of Eastern Wa. Interlocal — Mark Calhoun 7. Admin Report: Advance Agenda [due Tue Dec 41 (5 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (10 minutes) (5 minutes) [*estimated meeting: 65 mins] Dec 18, 2018, Study Session, 6:00 p.m. ACTION ITEMS: 1. First Reading Ordinance 18-025 amending City Logo Provision — Erik Lamb 2. Resolution 18-009 Amending City Logo Style and Standards Guide — Erik Lamb Public Comment Opportunity NON -ACTION ITEMS: 3. Advance Agenda — Mayor Higgins 4. Info Item: Department Reports Draft Advance Agenda 11/8/2018 11:50:43 AM [due Tue Dec 111 [*estimated meeting: (10 minutes) (10 minutes) (5 minutes) mins] Page 1 of 2 No Meeting: Tuesday, December 25, 2018, and no meeting Tuesday, January 1, 2019 Jan 8, 2019, Formal Meeting Format, 6:00 p.m. [due Wed Jan 21 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Mayoral Appointments- Planning Commissioners — Mayor Higgins (10 minutes) 3. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Higgins (10 minutes) 4. Mayoral Appointments: Councilmembers to Committees — Mayor Higgins (10 minutes) 5. Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 40 mins] Jan 15, 2019, Study Session, 6:00 p.m. [due Tue Jan 8] 1. Advance Agenda Jan 22, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda 3. Info Only: Department Reports [due Tue Jan 151 (5 minutes) (5 minutes) Jan 29, 2019, Study Session, 6:00 p.m. [due Tue Jan 22] 1. Advance Agenda *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Animal Control Regulations (SVMC 7.30) Camping in RVs City Action Days, Olympia Feb 13-14 Community Inclusion Compassionate SV Donation Recognition Electrical Inspections Health District Re SV Stats Land Use Notice Requirements Legislative Delegation Meeting Legislative Remote Testimony (Chambers) Mirabeau Park Forestry Mgmt Naming City Facilities Protocol Neighborhood Restoration Program Park Lighting Park Regulations Ordinance Amendments Police Dept. Quarterly Rpt (April, July, Oct, Jan) Sign Ordinance St. Illumination (ownership, cost, location) St. O&M Pavement Preservation Studded Snow Tires Tobacco 21 Resolution Town Hall Conversations TPA Utility Facilities in ROW Draft Advance Agenda 11/8/2018 11:50:43 AM Page 2 of 2