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2019, 03-26 Regular Meeting
AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, March 26, 2019 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Joe Pursch, Valley Fourth Memorial Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATIONS: 2020 Census Awareness Day; Vietnam Veterans ' Day 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on March 26, 2019 Request for Council Action Form Total: $2,621,619.60 b. Approval of Payroll for Pay Period Ending March 15, 2019: $371,291.96 c. Approval of March 5, 2019 Council Meeting Minutes, Study Session d. Approval of March 12, 2019 Council Meeting Minutes, Regular Formal Format e. Interagency Agreement with Washington State Department of Enterprise Services f. Department of Ecology Agreement, Drywell Retrofit Program NEW BUSINESS: 2. Second Reading Ordinance 19-003 Amending 2019 Budget — Chelsie Taylor [no public comment] 3. Motion Consideration: Federal Highway Bridge Program Grant — Adam Jackson, Bill Helbig [public comment] 4. Motion Consideration: Bid Award, Argonne Rd., Valleyway to Broadway — Bill Helbig [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those on this agenda as action items. (Action items include public hearings, and those items under NEW BUSINESS. Public Comments will be taken on those items at the time those items are discussed.) When you come to the podium, please state your name and city residence for the record and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 5. Spokane County Regional Homelessness Funding — Morgan Koudelka, Chaz Bates 6. Advance Agenda — Mayor Higgins Council Agenda 03-26-19 Formal Format Meeting Page 1 of 2 INFORMATION ONLY (will not be reported or discussed): 7. Department Monthly Reports CITY MANAGER COMMENTS ADJOURNMENT General Meetinji Schedule (meeting schedule is always subject to change) Regular Council meetings are generally held every Tuesday beginning at 6:00 p.m. The Formal meeting formats are generally held the 2nd and 4d' Tuesdays. Formal meeting have time allocated for general public comments as well as comments after each action item. The Study Session formats (the less formal meeting) are generally held the 1st, 3rd and 5d' Tuesdays. Study Session formats normally do not have time allocated for general public comments; but if action items are included, comments are permitted after those specific action items. NOTICE: Individuals planning to attend the meeting who require special assistance to accommodate physical, hearing, or other impairments, please contact the City Clerk at (509) 720-5102 as soon as possible so that arrangements may be made. Council Agenda 03-26-19 Formal Format Meeting Page 2 of 2 Spokane _Valley WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, WHEREAS, 'l0 roclamation City of SpOone valley, Washington Census Awareness Day The U.S. Constitution mandates a headcount every ten years of everyone residing in the 50 states, Puerto Rico, and the Island Areas of the United States; and includes people of all ages, races, ethnic groups, citizens and noncitizens; and such headcount has been occurring every ten years since 1790; and The census has grown substantially since that 1790 census which included about 650 enumerators taking information from almost 4 million people at a total cost of $44, 000; to the 2010 census which included about 635,000 enumerators asking questions of over 309 million people at a cost of about $13 billion; and More than $765 billion in annual federal funding is allocated to states and communities based on census data; and An up-to-date and accurate census count is vital in helping to ensure our state and cities receive annual funds that help improve transportation, schools, hospitals, public works, and other vital programs; and The census is meant to represent everyone and its data helps determine where to locate schools, offices, and stores; and Census data helps local governments provide greater public safety and emergency preparedness; and helps ensure fair Congressional representation in the U.S. House of Representatives and in redistricting state legislatures, county and city councils, and school and voting districts; and The 2020 Census will create jobs in communities. NOW, THEREFORE, 1, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim April 1, 2019 as Census 2020 Awareness Day and we encourage our citizens to participate in this important, and historic event. Dated this day of March, 2019 L.R. Higgins, Mayor S' k ine .� Valley; 'l0 roct tmttion Vietnam Veterans' Day 2019 City of SpOone valley, Washington WHEREAS, We join communities throughout Washington State and the nation in observing the 50th anniversary of the Vietnam War — a commemorative 13 year program to honor those who served our country; and which commemoration will continue through Veterans Day 2025; and WHEREAS, March 29 was chosen to be celebrated in perpetuity as March 29, 1973 was the day Military Assistance Command Vietnam was deactivated; and WHEREAS, We embrace our responsibility to continue helping our Vietnam and Lao veterans and their families heal from the heavy toll of war; and WHEREAS, The troops of the Army of the Republic of Vietnam, also known as the South Vietnamese Army, were the ground forces of the South Vietnamese military from its inception in 1955 until the Fall of Saigon in 1975; it is estimated that the Army of the Republic of Vietnam suffered 1,394,000 casualties, killed and wounded during the Vietnam War; and WHEREAS, Members of the Lao Veterans of America, Inc., served in the U.S. clandestine war in the Royal Kingdom ofLaos during the North Vietnamese invasion ofLaos and Vietnam conflict; and an estimated 30,000 people, which is more than 10% of the Hmong population in Laos were killed in the war, and about 100,000 Hmong became refugees inside Laos; and WHEREAS, We recognize all veterans of the Army of the Republic of Vietnam and Lao Veterans of America for their services and sacrifices, and we therefore send them our heartfelt gratitude that they and their families so richly deserve; and WHEREAS, Thousands of local, state, and national organizations, businesses and governmental entities have already partnered with the U.S. federal government in the Commemoration of the 50th Anniversary of the Vietnam War. NOW, THEREFORE, 1, Rod Higgins, Mayor of the City of Spokane Valley, on behalf of the Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim our recognition of the 50th Anniversary of the Vietnam War and I urge citizens to join in our City's effort to recognize and thank those veterans and their families as we all recognize the event of National Vietnam Veterans Day. Dated this day of March, 2019. L.R. Higgins, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2019 Department Director Approval: El Check all that apply: ® consent n old business n new business n public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER 03/07/2019 03/07/2019 03/07/2019 03/12/2019 03/12/2019 03/13/2019 03/19/2019 03/19/2019 LIST VOUCHER NUMBERS 47006-47036; 6290830; 6335871 47037 8108-8111 47038-47068 47069-47124 8112-8114 6603; 6614; 6615; 6617; 6628; 6629 47125-47170 TOTAL AMOUNT $1,824,911.45 $25.00 $682.00 $121,155.52 $409,773.04 $521.00 $82,352.21 $182,199.38 GRAND TOTAL: $2,621,619.60 #001 - General Fund 001.011.000.511. 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.040.041. 001.040.042. 001.040.043. 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.595. Explanation of Fund Numbers found on Voucher Lists City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Engineering Economic Development Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Serv. General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Eco. General Gov't -Pavement Preser. 001.090.000.560. General Gov't -Social Services 001.090.000.594 General Gov't -Capital Outlay Other Funds: 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 — CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 -- Street Capital Projects 309 — Parks Capital Grants 310 --- Civic Bldg. Capital Projects 311 — Pavement Preservation 312 --- Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 Aquifer Protection Area 501 — Equipment Rental & Replacement 502 Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 0310712019 1:08:04PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 47006 3/7/2019 000197 ACRANET 47007 3/7/2019 001107 ADVANCEDTRAFFIC PRODUCTS 47008 3/7/2019 004231 BELSBY ENGINEERING 47009 3/7/2019 004439 BIRCH COMMUNICATIONS INC 47010 3/7/2019 003122 CALHOUN, MARK 47011 3/7/2019 000322 CENTURYLINK 9884 0000023100 18451 27139801 March 2019 2-19-19 to 3-19-19 FEBRUARY 2019 47012 3/7/2019 006516 CITY OF SPOKANE VALLEY, PERMIT CEl SEPA Fees 47013 3/7/2019 000508 CONOCOPHILLIPS FLEET 47014 3/7/2019 002604 DELL FINANCIAL SERVICES LLC 47015 3/7/2019 002604 47016 3/7/2019 000869 47017 3/7/2019 001926 DELL FINANCIAL SERVICES LLC EVCO SOUND & ELECTRONICS FARR, SARAH 58037076 79871979 79874736 79870957 6538 EXPENSES Fund/Dept 001.018.016.518 101.042.000.594 001.040.041.558 001.076.305.575 001.013.000.513 001.090.000.518 001.076.000.576 309.000.268.595 001.033.000.518 001.090.000.548 001.090.000.548 001.090.000.548 001.033.000.518 001.018.014.514 Description/Account Amount EMPLOYEE BACKGROUND CHECk Total : DETECTION REPLACEMENT - SULI Total : PROFESSIONAL SERVICES Total : PHONE SERVICE AT CENTERPLAC Total : MONTHLY AUTO ALLOWANCE FOR Total : CITY HALL PHONES 2019 PHONE SVCS: ACCT 509 Z14 - Total : CIP 0268: SEPAAPPLICATION FEE: Total : FEBRUARY 2019 FLEET FUEL BILL Total : COMPUTER LEASE 3050 MICRO COMPUTER LEASE: 3 YR WORKST Total : COMPUTER LEASE: 001-8922117-0 Total : CONTRACT 18.141.00 141.00 141.00 26,303.32 26,303.32 805.00 805.00 453.96 453.96 400.00 400.00 259.19 553.17 812.36 350.00 350.00 1,066.90 1,066.90 231.68 2,286.44 2,518.12 862.93 862.93 2,777.71 Total : 2,777.71 EXPENSE REIMBURSEMENT 110.78 Page: 1 vchlist 03/07/2019 1:08:04PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 47017 3/7/2019 001926 001926 FARR, SARAH 47018 3/7/2019 001447 FREE PRESS PUBLISHING INC 47019 3/7/2019 003297 HIGGINS, LEWIS ROD 47020 3/7/2019 002810 INLAND NW PARTNERS ASSOC 47021 3/7/2019 004632 LEVEL 3 COMMUNICATIONS 47022 3/7/2019 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 47023 3/7/2019 006997 NICHOLS CONSULTING ENGINEERS 47024 3/7/2019 000652 OFFICE DEPOT INC. 47025 3/7/2019 001860 PLATT ELECTRIC SUPPLY 47026 3/7/2019 007142 SCJ ALLIANCE 47027 3/7/2019 004535 SHRED -IT USA LLC 47028 3/7/2019 000230 SPOKANE CO AUDITORS OFFICE Fund/Dept Description/Account Amount (Continued) 49600 001.040.043.558 LEGAL PUBLICATION 49602 001.040.043.558 LEGAL PUBLICATION EXPENSES EXPENSES EXPENSES SPRING 2019 78066447 10185522 993012505 274038780001 276623780001 U382421 U533306 55985 8126763372 FEBRUARY 2019 001.011.000.511 001.011.000.511 001.011.000.511 Total : Total : EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT EXPENSE REIMBURSEMENT Total : 001.040.042.558 SPRING 2019 MEETING REGISTRA Total : 001.076.305.575 TELECOM SERVICES Total : 001.018.016.518 FLEX SPENDING ADMINISTRATION Total : 001.040.041.543 PROFESSIONAL SERVICES 001.076.000.576 001.018.014.514 101.042.000.543 101.042.000.543 Total : OFFICE SUPPLIES: CP OFFICE SUPPLIES: FINANCE Total : LED LIGHTS FOR MAINT SHOP RETURN LED LIGHTS 001.040.043.558 PROFESSIONAL SERVICES 001.090.000.518 DOCUMENT DESTRUCTION 001.013.015.515 RECORDING FEES Total : Total : 1,703.00 Total : 110.78 90.10 93.50 183.60 8.00 82.61 12.33 102.94 40.00 40.00 1,349.25 1,349.25 388.00 388.00 11, 990.00 11,990.00 78.87 37.73 116.60 1,133.26 -971.37 161.89 1,703.00 156.30 156.30 701.00 Page: 2 vchlist 03107/2019 1:08:04PM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice 47028 3/7/2019 000230 000230 SPOKANE CO AUDITORS OFFICE (Continued) 47029 3/7/2019 000001 SPOKANE CO TREASURER 47030 3/7/2019 002301 SPOKANE RIVER FORUM 47031 3/7/2019 000065 STAPLES ADVANTAGE 47032 3/7/2019 006422 SUPPLYWORKS 47033 3/7/2019 004754 WAPRO 47034 3/7/2019 002651 WOODARD, ARNE 3/7/2019 001885 ZAYO GROUP LLC 3/7/2019 001885 ZAYO GROUP LLC 2/28/2019 000001 SPOKANE CO TREASURER 3/5/2019 000001 SPOKANE CO TREASURER 33 Vouchers for bank code : apbank 33 Vouchers in this report Total vouchers : 1,824,911.45 47035 47036 6290830 6335871 42000585 3-5-2019 3404324911 3404324913 457793396 2473 2519 EXPENSES 2019030005522 2019030003578 9290201496 FEBRUARY 2019 Fund/Dept 001.016.000.554 001.011.000.511 001.013.000.513 001.013.000.513 101.042.000.543 001.013.000.513 001.013.000.513 001.011.000.511 001.090.000.518 001.090.000.518 001.016.000.521 001.016.000.512 Description/Account Amount Total : ANIMAL CONTROL SERVICES MAR Total : 2019 CONFERENCE Total : OFFICE SUPPLIES: CITY MGR OFFICE SUPPLIES: CITY MGR Total : SUPPLIES FOR MAINTENANCE FA( Total : 2019 RENEWAL C KOUDELKA 2019 SPRING TRAINING REGISTRF Total : EXPENSE REIMBURSEMENT Total : INTERNET Total : NETWORK INFRASTRUCTURE ACC Total : LE CONTRACT BILLING FEBRUAR) Total : SPOKANE COUNTY SERVICES Total : Bank total : 701.00 21, 792.39 21,792.39 80.00 80.00 45.64 13.05 58.69 174.62 174.62 25.00 175.00 200.00 140.06 140.06 626.70 626.70 260.59 260.59 1,535,279.00 1, 535, 279.00 212,804.74 212, 804.74 1,824, 911.45 Page: 3 vchlist 03/07/2019 1:16:40PM Voucher List Page Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 47037 3/7/2019 005796 GAMEWORLD CRY WOLF REFUND 001.016.000.342 REISSUE REFUND PERMIT V5258 - 25.00 Total : 25.00 1 Vouchers for bank code : apbank Bank total : 25.00 Total vouchers : 25.00 1 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 03107/2019 7:53:12AM Voucher List Spokane Valley Page:`) Bank code : pk-ref Voucher Date Vendor Invoice 8108 3/7/2019 007060 AUTOSPORTS NORTHWEST 8109 3/7/2019 007144 HUGHES, BARBARA 8110 3/7/2019 007145 NAUERT, LYNDE 8111 3/7/2019 007146 NESBITT, MARIE 4 Vouchers for bank code : pk-ref 4 Vouchers in this report PARKS REFUND PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND: ROOM 205 Total : 001.23T 10.99 DEPOSIT REFUND: FIRESIDE LOUI Total : 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI Total : 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT Total : Bank total : 52.00 52.00 210.00 210.00 210.00 210.00 210.00 210.00 682.00 Total vouchers : 682.00 vchlist 03/12/2019 9:50:24AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 47038 3/12/2019 007151 ACCUFLO AIR SYSTEMS 47039 3/12/2019 000394 AM LANDSHAPER INC 47040 3/12/2019 004046 AMERICAN ONSITE SERVICES 47041 3/12/2019 003076 AMSDEN, ERICA 47042 3/12/2019 001169 CITY OF SPOKANE VALLEY 47043 3/12/2019 000326 CONSOLIDATED IRRIGATION #19 47044 3/12/2019 007150 DIXON, ROBERT 47045 3/12/2019 005927 EXHAUST HOOD & DUCT SERVICE BLD -2018-2081 BLD -2018-3845 Pay App 1 A-286304 Expenses Feb 2019 Feb 2019 BLD -2019-0365 20550 47046 3/12/2019 002308 FINKE, MELISSA March 2019 March 2019 47047 3/12/2019 000070 INLAND POWER & LIGHT CO 47048 3/12/2019 001635 ISS FACILITY EVENT SERVICES 47049 3/12/2019 000012 JOURNAL OF BUSINESS Feb 2019 1371151 1NV0034CPREC Fund/Dept 001.040.043.322 001.040.043.322 309.000.280.594 001.076.300.576 001.040.041.543 001.040.043.558 001.076.305.575 001.040.043.322 001.076.305.575 001.076.301.571 001.076.301.571 101.042.000.542 001.076.305.575 001.076.305.575 Description/Account Amount PERMIT REFUND: BLD -2018-2081 PERMIT REFUND: BLD -2018-3845 Total : 0280-CONSTRUCT1ON Total : PORTABLE RESTROOMS AT PARK: Total : EXPENSE REIMBURSEMENT Total : PETTY CASH: 17845, 17847, 17849 Total : UTILITIES: FEB 2019 PARKS AND C Total : PERMIT REFUND: BLD -2019-0365 Total : STEAMCLEANING EXHAUST SYSTI Total : INSTRUCTOR PAYMENT INSTRUCTOR PAYMENT UTILITIES: FEB 2019 Total Total : FEB 2019 MONTHLY CLEANING AT Total : 156.00 155.00 311.00 17,161.25 17,161.25 169.00 169.00 53.29 53.29 12.45 12.45 72.42 72.42 50.00 50.00 945.69 945.69 1,878.75 393.75 2272.50 448.43 448.43 7,849.60 7,849.60 ADVERTISING FOR CENTERPLACE 1,180.00 Page: vchlist 03/12/2019 9:50:24AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 47049 3/12/2019 000012 000012 JOURNAL OF BUSINESS 47050 3/12/2019 000157 MOAT, BRIAN 47051 3/12/2019 000132 MODERN ELECTRIC WATER CO 47052 3/12/2019 000132 MODERN ELECTRIC WATER CO 47053 3/12/2019 000008 NORLIFT INC 47054 3/12/2019 001860 PLATT ELECTRIC SUPPLY 47055 3/12/2019 007047 RITTER, GLENN 47056 3/12/2019 000415 ROSAUERS FOOD & DRUG CENTER 47057 3/12/2019 006424 SCHREINDL, JEREMIAH 47058 3/12/2019 000709 SENSKE LAWN & TREE CARE INC. 47059 3/12/2019 005012 SPOKANE CO ENVIRONMENTAL 47060 3/12/2019 000324 SPOKANE CO WATER DIST#3 (Continued) Expenses Feb 2019 January 2019 19701855 55034193 U528363 Expenses 02-1510738 Expenses 8820120 8820151 8993771 March 2019 Feb 2019 Fund/Dept 001.033.000.518 101.042.000.542 001.076.300.576 402.402.000.531 001.076.305.575 001.076.305.575 001.040.041.543 001.076.305.575 001.040.041.543 402.402.000.531 402.402.000.531 001.076.300.576 001.076.302.576 402.402.000.531 Description/Account Amount Total : EXPENSE REIMBURSEMENT Total : UTILITIES: FEB 2019 PW UTILITIES: PARKS Total : HYDRANT RENTAL: STORMWATER Total : SUPPLIES AT CENTERPLACE Total : SUPPLIES FOR CENTERPLACE Total : EXPENSE REIMBURSEMENT Total : SUPPLIES FOR CENTERPLACE Total : EXPENSE REIMBURSEMENT Total MISC ROAD SVCS: DOWNED TREE MISC ROAD SVCS: MANHOLE COV CONTRACT MAINT: PARKS FEB 20 Total : SPOKANE CO SEWER CHRGS: MA Total : WATER CHARGES FOR FEB 2019 t Total : 1,180.00 66.38 66.38 13,148.41 1,636.94 14,785.35 42.00 42.00 85.52 85.52 355.33 355.33 16.13 16.13 32.83 32.83 20.94 20.94 861.70 191.49 64,796.11 65,849.30 1,662.17 1,662.17 117.56 117.56 vchlist 03/12/2019 9:60:24AM Voucher List Spokane Valley Page: 0 Bank code : apbank Voucher Date Vendor Invoice 47061 3/12/2019 001969 SUNSHINE DISPOSAL 47062 3/12/2019 006422 SUPPLYWORKS 47063 3/12/2019 001472 TESTAMERICA LABORATORIES 47064 3/12/2019 003649 TROPHIES UNLIMITED 47065 3/12/2019 007143 TSA CONSTRUCTION 47066 3/12/2019 001444 UNITED LABORATORIES 47067 3/12/2019 000167 VERA WATER & POWER 47068 3/12/2019 007147 YOUNG, MITCH 31 Vouchers for bank code : apbank 31 Vouchers in this report 1401979 477827893 5900001543 898050 BLD -2017-2846 INV247343 INV247346 SCM008545 Feb 2019 Expenses Fund/Dept 101.042.000.542 001.033.000.518 001.076.300.576 001.076.305.575 001.040.043.322 001.076.305.575 001.076.305.575 001.076.305.575 402.402.000.531 001.040.041.543 Description/Account Amount TRANSFER STATION CPW JAN 201 Total : SUPPLIES FOR CITY HALL Total : J10447-1 MONTHLY DRINKING WAS Total : NAME TAGS FOR CENTERPLACE Total : PERMIT REFUND: BLD -2017-2846 Total : JANITORIAL SUPPLIES: CP JANITORIAL SUPPLIES: CP CREDIT: JANITORAL SUPPLIES: CF Total : UTILITIES: FEB 2019 EXPENSE REIMBURSEMENT 1,111.93 1,111.93 284.36 284.36 29.50 29.50 12.78 12.78 532.00 532.00 402.71 379.51 -402.71 379.51 5,219.14 Total : 5,219.14 27.16 Total : 27.16 Bank total : 121,155.52 Total vouchers : 121,155.52 Page: fir.. vchlist 03/1212019 2:51:27PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 47069 3/12/2019 000648 ABADAN REPROGRAPHICS 100007 47070 3/12/2019 006731 ADAMS TRACTOR OF SPOKANE 41859 47071 3/12/2019 002931 ALL WESTERN INDUSTRIAL SUPPLY 107766 47072 3/12/2019 003337 ARROW CONSTRUCTION SUPPLY [NC 234378 47073 3/12/2019 002517 BROWN BEARING CO INC 47074 3/12/2019 000796 BUDINGER & ASSOCIATES INC 47075 3/12/2019 002562 CD'A METALS 47076 3/12/2019 000571 CODE PUBLISHING COMPANY 47077 3/12/2019 001770 CONSOLIDATED SUPPLY CO 9500498712 9500512811 P19034-2 S18592-5 439611 62799 S9100966.001 47078 3/12/2019 007148 CONTINUUM OFFICE ENVIRONMENTS 0763 47079 3/12/2019 001880 CROWN WEST REALTY LLC 47080 3/12/2019 000683 DAVID EVANS & ASSOCIATES MARCH 2019 437951 439064 Fund/Dept Description/Account 001.040.043.558 101.042.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 311.000.286.595 311.000.000.544 101.000.000.542 001.013.000.513 101.042.000.543 101.042.000.594 101.042.000.543 309.000.268.595 314.000.143.595 Amount PRINT SERVICE Total : SMALL TOOLS/MINOR EQUIPMENT Total : REPAIR & MAINT. SUPPLIES: SNO Total : COLD MIX- PATCH EZ Total : VEHICLE REPAIR SUPPLIES: SNO'V SMALL TOOLS/MINOR EQUIP: SNO Total : 0286 -GEOTECHNICAL EXPLORATI( CONTRACT 18-154 PAVEMENT DAT Total : REPAIR & MAINT. SUPPLIES: SNO1, Total : ELECTRONIC CODE UPDATE Total: REPAIR & MAINT. SUPPLIES: MAIN Total : OFFICE FURNITURE: MAINTENANC Total : COMMON AREA CHARGES FOR MI Total : 0268-APPLEWAY TRAIL CROSSING 0143 -DESIGN SERVICES 299.20 299.20 844.16 844.16 92.14 92.14 1,156.41 1,156.41 209.00 137.84 346.84 4,358.76 18,964.64 23,323.40 173.84 173.84 400.82 400.82 234.06 234.06 981.81 981.81 167.66 167.66 1,950.00 119,224.59 Page: �1� vchlist 03/1212019 2:51:27PM Voucher List Spokane Valley r� Page: Bank code : apbank Voucher Date Vendor Invoice 47080 3/12/2019 000683 DAVID EVANS & ASSOCIATES 47081 3/12/2019 000734 DEPT OF TRANSPORTATION 47082 3/12/2019 002157 ELJAY OIL COMPANY 47083 3/12/2019 000924 ELLER CORP 47084 3/12/2019 003274 EXCHANGE PUBLISHING LLC 47085 3/12/2019 001232 FASTENAL CO 47086 3/12/2019 000106 FEDEX 47087 3/12/2019 003261 FEHR & PEERS 47088 3/12/2019 001447 FREE PRESS PUBLISHING INC 47089 3/12/2019 001253 GORDON THOMAS HONEYWELL (Continued) 439067 RE-313-ATB90114144 RE-313-ATB90219053 RE-313-ATB90219062 RE-313-ATB90219127 4284907 12417 522511 522513 522517 523097 523102 IDLEW137917 IDLEW138167 WASPK276417 6-476-76812 127929 49622 Feb19 1042 Fund/Dept 303.000.281.518 311.000.248.595 101.042.000.542 101.000.000.542 311.000.269.595 101.000.000.542 101.000.000.542 001.013.000.513 001.040.043.558 001.040.043.558 001.013.000.513 001.040.043.558 101.042.000.542 101.042.000.542 101.042.000.542 001.013.015.515 Description/Account Amount 0281 -ENGINEERING SERVICES Total : CIP 0248: CONSTRUCTION ENGINE REIMBURSE TRAFFIC SVCS REIMBURSE SNOW & ICE/TRAFFIC CIP 0269: GENERAL PROJECT MG? Total : FUEL FOR SNOWPLOWS/MAINTEN Total : SNOW REMOVAL LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: STREET DEPT. SUPPLIES: STREET DEPT SUPPLIES: STREET DEPT FED EX 2-21-2019 101.042.000.542 ARGONNE RD SIGNAL 001.013.000.513 LEGAL PUBLICATION 001.011.000.511 Total: Total : Total : Total : Total : Total : 5,756.53 126,931.12 43.25 4,893.82 11,502.11 243.98 16,683.16 14,048.53 14,048.53 26,130.00 26,130.00 18.96 79.00 83.74 18.00 80.58 280.28 14.93 6.32 93.57 114.82 6.38 6.38 265.00 265.00 41.60 41.60 GOVERNMENTAL AFFAIRS 4,596.11 Page: vchlist 03/12/2019 2:51:27PM Voucher List Spokane Valley Page: `/ Bank code : apbank Voucher Date Vendor Invoice 47089 3/12/2019 001253 001253 GORDON THOMAS HONEYWELL (Continued) 47090 3/12/2019 000011 GREATER SPOKANE VALLEY 47091 3/12/2019 000002 H & H BUSINESS SYSTEMS [NC. 47092 3/12/2019 002043 HDR ENGINEERING INC 47093 3/12/2019 002538 HYDRAULICS PLUS INC 47094 3/12/2019 006457 JH LANDWORKS LLC 47095 3/12/2019 002552 MDM CONSTRUCTION INC. 47096 3/12/2019 000662 NAT'L BARRICADE & SIGN CO 47097 3/12/2019 003090 NORTH 40 OUTFITTERS 47098 3/12/2019 000652 OFFICE DEPOT INC. 47099 3/12/2019 000058 OMA 29306 ARI 04394 1200174206 22869 22898 1976 7518 102656 102710 88120/3 268604147001 270442468001 271041542001 271894345001 280717737001 280718251001 280764595001 A500163 Fund/Dept 001.040.042.558 001.018.014.514 314.000.223.595 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.043.000.542 101.042.000.543 101.000.000.542 001.040.041.543 001.040.041.543 001.040.041.543 001.040.041.543 001.040.041.543 001.040.041.543 001.040.041.543 001.018.016.518 Description/Account Amount Total : 4,596.11 BOOTH FOR BUSINESS SHOWCAE Total : COPIER COSTS: IT Total : 0223 -PROJECT DEVELOPMENT Total : VEHICLE REPAIR & MAINTENANCE VEHICLE REPAIR & MAINTENANCE Total : SNOW REMOVAL SNOW REMOVAL 375.00 375.00 6.60 6.60 602.35 602.35 106.08 336.51 442.59 17,573.72 Total : 17,573.72 Total : SUPPLIES: BRIDGE SAFETY EQUIPMENT: STREET DEI Total : SUPPLIES: MAINTENANCE SHOP Total : OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING OFFICE SUPPLIES: ENGINEERING, Total : EMPLOYEE PHYSICAL EXAMS 39,752.50 39,752.50 91.34 417.47 508.81 184.95 184.95 89.40 92.12 77.13 7.94 149.67 17.82 72.39 506.47 320.00 Page: ,i3— vchlist 03/12/2019 2:51:27PM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 47099 3/12/2019 000058 000058 OMA (Continued) 47100 3/12/2019 004621 OREILLYAUTOMOTIVE STORES INC 2862-320850 2862-321421 2862-321505 47101 3/12/2019 005049 PEDERSON, MICHAEL ROY 47102 3/12/2019 006509 POE, JOSEPH 47103 3/12/2019 005968 PRECISE MRM LLC 47104 3/12/2019 000019 PURFECT LOGOS LLC 47105 3/12/2019 002616 ROADWISE INC 47106 3/12/2019 002520 RWC GROUP 47107 3/12/2019 005503 SALT DISTRIBUTORS INC, 47108 3/12/2019 002531 SIX ROBBLEES INC FEBRUARY 2019 818705 I N200-1020252 51079 58100 58101 92728N 92735N 92941N 93012N Fund/Dept 101.000.000.542 101.000.000.542 101.000.000.542 Description/Account Amount Total : VEHICLE REPAIR & MAINTENANCE VEHICLE REPAIR & MAINTENANCE VEHICLE REPAIR & MAINTENANCE Total : 101.042.000.542 DEAD ANIMAL REMOVAL 101.000.000.542 SNOW REMOVAL 101.000.000.542 DATA PLAN 001.040.043.558 CUBICLE NAMES 101.000.000.542 LIQUID MAG 101.000.000.542 LIQUID MAG 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 320.00 50.00 14.31 97.18 161.49 1,050.00 Total : 1,050.00 Total : 1,080.00 Total : 275.00 Total : 65.28 1,080.00 275.00 Total: VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI Total : 3045 101.000.000.542 SALT - ICE KICKER 5-846312 5-846526 47109 3/12/2019 006773 SMARSH INV00473053 101.000.000.542 101.000.000.542 001.011.000.511 Total : VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI Total : 65.28 6,382.01 6,380.17 12,762.18 527.26 527.26 98.96 58.98 1,212.46 29,789.68 29,789.68 19.58 188.96 208.54 TEXT MESSAGING ARCHIVING CO: 355.95 Page: vchlist 03/12/2019 2:51:27PM Voucher List Page: �J Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 47109 3/12/2019 006773 006773 SMARSH (Continued) Total : 355.95 47110 3/12/2019 000001 SPOKANE CO TREASURER 110100230 303.303.123.595 JANUARY 2019 ENGINEERING 34,346.18 51504757 101.042.000.542 WORK CREW INVOICE JANUARY 2 6,347.00 Total : 40,693.18 47111 3/12/2019 000710 SPOKANE COUNTY BAR ASSOCIATION 2018-1091 001.018.016.518 ADVERTISING 2019-0391 001.013.015.515 MONTHLY PHOTOCOPIES Total : 250.00 2.50 252.50 47112 3/12/2019 002540 SPOKANE HOUSE OF HOSE INC. 726279 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI 174.49 Total : 174.49 47113 3/12/2019 004099 SPOKANE VALLEY ACE HARDWARE 25368 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 130.01 25374 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 48.94 25431 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 107.68 25458 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 66.56 Total : 353.19 47114 3/12/2019 000093 SPOKESMAN -REVIEW, THE 0000002320 001.013.000.513 ADVERTISING ACCT 43265 48.91 Total : 48.91 47115 3/12/2019 002135 SPRAY CENTER ELECTRONICS INC 249605 101.000.000.542 SPRAY EQUIPMENT: SNOWPLOW: 1,435.44 249649 101.000.000.542 TRUCK MOUNTED SPRAY EQUIPM 1,584.68 249668 101.000.000.542 SPRAY EQUIPMENT: SNOWPLOW: -1,432.41 Total : 1,587.71 47116 3/12/2019 007107 STANTEC CONSULTING SVCS INC 1475390 001.040.043.558 PROFESSIONAL SERVICES 1,269.00 Total : 1,269.00 47117 3/12/2019 006865 THOMAS, DEAN & HOSKINS INC 15424 303.303.123.595 CIP 0123: ON-CALL CONSTRUCTIC 14,303.68 15748 303.303.123.595 CIP 0123: ON-CALL CONSTRUCTIO 753.54 Total : 15,057.22 47118 3/12/2019 000772 TRAFFICWARE LLC 81037 101.042.000.542 SYNCHRO PLUS SIMTRAFFIC V10 4,068.70 Total : 4,068.70 47119 3/12/2019 006846 US LINEN & UNIFORM INC 2305324 101.042.000.543 SUPPLIES: MAINTENANCE SHOP 30.63 Page: vchlist 03/12/2019 2:51:27PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 47119 3/12/2019 006846 US LINEN & UNIFORM INC 47120 3/12/2019 001887 VALMONT 47121 3/12/2019 000140 WALTS MAILING SERVICE LTD 47122 3/12/2019 000158 WELCH COMER & ASSOC. INC 47123 3/12/2019 001792 WHITEHEAD, JOHN 47124 3/12/2019 001885 ZAYO GROUP LLC 56 Vouchers for bank code : apbank 56 Vouchers in this report (Continued) 2309059 2312826 2316545 CD289001984 66089 51060001-004 51068000-003 EXPENSES 2019030025710 Fund/Dept 101.042.000.543 101.042.000.543 101.042.000.543 311.000.252.595 311.000.290.595 303.000.249.595 101.042.000.542 00t090.000.517 001.090.000.518 Description/Account Amount SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total : 0252 -SIGNAL POLE POSTAGE SERVICES 0249 -DESIGN SERVICES ENGINEERING SERVICES Total : Total : Total : EXPENSE REIMBURSEMENT Total : INTERNET SERVICE 30.63 30.63 30.63 122.52 7,370.11 7,370.11 279.89 279.89 9,656.82 3,255.48 12,912.30 990.50 990.50 241.91 Total : 241.91 Bank total : 409,773.04 Total vouchers : 409,773.04 Page: vchlist 03113/2019 3:22:09PM Voucher List Spokane Valley Page: Bank code : pk-ref Voucher Date Vendor Invoice 8112 3/13/2019 007153 567 WORKSHOPS 8113 3/13/2019 004341 GRAND CANYON UNIVERSITY 8114 3/13/2019 007152 HANSEN, TAM] 3 Vouchers for bank code : pk-ref 3 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date PARKS REFUND PARKS REFUND PARKS REFUND Fund/Dept Description/Account Amount 001.237.10.99 DEPOSIT REFUND: ROOM 108 Total : 001.237.10.99 DEPOSIT REFUND: ROOM 216 Total : 001.237.10.99 CANCELLATION REFUND: ROOM 1 Total : Bank total : Total vouchers : 52.00 52.00 52.00 52.00 417.00 417.00 521.00 521.00 Page: vchlist Voucher List 0311912019 3:04:25PM Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6603 3/20/2019 002227 IDAHO TAX COMMISSION Ben85576 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 997.31 Total : 997.31 6614 3/20/2019 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben85580 001.231.14.00 401A: PAYMENT 35,707.76 Total : 35,707.76 6615 3/20/2019 000145 VANTAGEPOINTTRANSFERAGENTS, 457 PL/ Ben85582 001.231.16.00 457 DEFERRED COMPENSATION: PAYI 8,775.91 Total : 8,775.91 6617 3/20/2019 000682 EFTPS Ben85584 101.231.13.00 FEDERAL TAXES: PAYMENT 34,608.23 Total: 34,608.23 6628 3/20/2019 000162 VANTAGE TRANSFER AGENTS, 401A EXEC Pt Ben85586 001.231.14.00 401 EXEC PLAN: PAYMENT 663.00 Total: 663.00 6629 3/20/2019 000210 CITY OF SPOKANE VALLEY Ben85588 001.231.28.00 HEALTH REIMBURSEMENTACCOUNT: 1,600.00 Total : 1,600.00 6 Vouchers for bank code : apbank Bank total : 82,352.21 6 Vouchers in this report Total vouchers : 82,352.21 Page: vchlist 03/19/2019 1:42:05PM Voucher List Spokane Valley Page: --I-- Bank —'r Bank code : apbank Voucher Date Vendor Invoice 47125 3/19/2019 000921 ATO Z RENTAL & SALES INC 47126 3/19/2019 000958 AAA SWEEPING LLC 47127 3/19/2019 003563 ACES VALLEY POWER TOOL 47128 3/19/2019 006731 ADAMS TRACTOR OF SPOKANE 47129 3/19/2019 007136 AMAZON CAPITAL SERVICES INC 47130 3/19/2019 006964 APPRAISAL MASTERS LLC 47131 3/19/2019 000271 BAINBRIDGE, CHRISTINE 47132 3/19/2019 000101 CDW-G 47133 3/19/2019 002604 DELL FINANCIAL SERVICES LLC 47134 3/19/2019 002920 DIRECTV INC 47135 3/19/2019 003682 EPIC LAND SOLUTIONS INC 47136 3/19/2019 003274 EXCHANGE PUBLISHING LLC 362866-1 63769-A 318132 3024505 1YDK-KHVT-KRJD 1808-103 EXPENSES RGL5715 79872229 79872230 79872231 35994081435 0219-0857 522514 522516 Fund/Dept 101.042.000.543 402.402.000.531 101.000.000.542 101.042.000.542 101.042.000.542 001.090.000.519 001.011.000.511 001.090.000.518 001.090.000.548 001.090.000.548 001.090.000.548 101.042.000.543 303.000.249.595 311.000.284.595 311.000.287.595 Description/Account Amount EQUIPMENT RENTAL: MAINTENAN Total : STREET SWEEPING Total : REPAIR SUPPLIES: STREET DEPT Total: SMALLTOOLS/MINOR EQUIP: STR Total : SUPPLIES: STREET DEPT Total : APPRAISAL 729 S CARNAHAN Total : EXPENSE REIMBURSEMENT Total : COMPUTER ARDWARE NON-CAPII Total : COMPUTER LEASE: 001-8922117-0 COMPUTER LEASE: 001-8922117-0 COMPUTER LEASE: 001-8922117-0 Total : CABLE SERVICE FOR MAINTENAN Total : 0249 -REAL ESTATE SERVICES Total : 223.04 223.04 1,856.79 1,856.79 43.51 43.51 41.77 41.77 506.60 506.60 765.00 765.00 6.51 6.51 112.55 112.55 139.45 657.92 187.59 984.96 71.24 71.24 2,062.40 2,062.40 ADVERTISING FOR BIDS 52.93 ADVERTISING FOR BIDS 53.72 Page: vehlist 03/19/2019 1:42:05PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 47136 3/19/2019 003274 EXCHANGE PUBLISHING LLC 47137 3/19/2019 001447 FREE PRESS PUBLISHING INC 47138 3/19/2019 000007 GRAINGER 47139 3/19/2019 002568 GRANICUS INC 47140 3/19/2019 000011 GREATER SPOKANE VALLEY 47141 3/19/2019 000002 H & H BUSINESS SYSTEMS INC. (Continued) 522518 523099 523100 523101 523728 523729 523730 523732 49624 49625 49626 49645 49646 49647 49650 9107434996 109781 29318 AR103186 AR103195 AR103196 AR 103197 AR105467 ARI 05468 AR106260 Fund/Dept 303.000.267.595 311.000.284.595 311.000.287.595 303.000.267.595 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 311.000.284.595 311.000.287.595 303.000.267.595 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 Description/Account Amount ADVERTISING FOR BIDS ADVERTISING FOR BIDS ADVERTISING FOR BIDS ADVERTISING FOR BIDS LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION ADVERTISING FOR BIDS ADVERTISING FOR BIDS ADVERTISING FOR BIDS LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 001.040.041.558 SAFETY EQUIPMENT 001.011.000.511 ANNUAL SUPPORT Total : Total : Total : Total : 001.040.042.558 Q1-2019 ECONOMIC DEVELOPMEP Total : 001.013.015.515 001.090.099.594 001.040.043.558 001.090.099.594 001.011.000.511 001.013.000.513 001.018.016.518 COPIER COSTS: LEGAL NEW MULTI -FUNCTION FOR LEGA! COPIER COSTS: PERMIT CTR NEW MULTI-FUNCITON FOR FRON COPIER COSTS: CITY COUNCILICI' COPIER COSTS: OPS/ADMIN COPIER COSTS: HR Total : 53.72 50.25 51.00 51.00 76.50 82.16 80.58 87.69 639.55 112.00 115.20 112.00 166.40 90.10 93.50 98.60 787.80 22.47 22.47 11, 384.92 11,384.92 5,125.00 5,125.00 164.89 8,600.64 44.39 7,157.95 127.97 194.61 67.97 16,358.42 Page: vchlist 03/19/2019 1:42:05PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 47142 3/19/2019 002043 HDR ENGINEERING INC 47143 3/19/2019 002552 MDM CONSTRUCTION INC. 47144 3/19/2019 002259 MENKE JACKSON BEYER LLP 1200178887 7527 419 480 499 47145 3/19/2019 007113 MICRO TECHNOLOGY SERVICES INC 00923745 47146 3/19/2019 001546 NORCO INC 47147 3/19/2019 003090 NORTH 40 OUTFITTERS 47148 3/19/2019 000652 OFFICE DEPOT INC. 47149 3/19/2019 004621 OREILLYAUTOMOTIVE STORES INC 47150 3/19/2019 001604 PACIFIC NW PAPER 47151 3/19/2019 007154 PAINE HAMBLEN LLP 47152 3/19/2019 003653 PARTSMASTER 25862212 0271401E 277102692001 278057485001 2862-318826 2862-321961 2862-323977 197550 372457 373492 Fund/Dept 303.000.276.595 101.000.000.542 001.013.015.515 001.013.015.515 001.013.015.515 001.090.000.518 101.000.000.542 101.000.000.542 001.090.000.518 001.090.000.519 101.000.000.542 101.000.000.542 101.042.000.542 001.013.000.513 001.013.015.515 001.013.015.515 23361306 101.000.000.542 Description/Account Amount 0276 - RIGHT OF WAY SERVICES 4,645.93 Total : 4,645.93 EQUIPMENT RENTAL/SNOW REMC Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : COMPUTER SOFTWARE Total : SUPPLIES: MAINTENANCE SHOP Total : SAFETY EQUIPMENT Total : SMALL TOOLS/MINOR EQUIP: GEN OFFICE SUPPLIES: GEN'L GOV'T Total : VEHICLE REPAIR & MAINT. SUPPU VEHICLE REPAIR & MAINT. SUPPL[ VEHICLE REPAIR & MAINT. SUPPL[ Total : COPY PAPER: OPS Total : CONTRACT ATTORNEY SERVICES CONTRACT ATTORNEY SERVICES Total : 375.00 375.00 2,627.30 774.00 387.00 3,788.30 750.00 750.00 376.40 376.40 264.89 264.89 120.60 28.06 148.66 21.75 52.18 289.75 363.68 412.35 412.35 2,555.00 2,175.00 4,730.00 SMALL TOOLS/MINOR EQUIP: MAfP 303.51 vchlist 03/19/2019 1:42:05PM Voucher List Spokane Valley Page: 6' Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 47152 3/19/2019 003653 003653 PARTSMASTER (Continued) Total : 303.51 47153 3/19/2019 002424 PITNEY BOWES GLOBAL 3308291446 001.090.000.518 LEASE CONTRACT 2969758001 1,066.12 Total : 1,066.12 47154 3/19/2019 001860 PLATT ELECTRIC SUPPLY U533337 101.042.000.543 REPAIR & MAINT. SUPPLIES: MAIN 979.20 Total: 979.20 47155 3/19/2019 001089 POE ASPHALT PAVING INC. 46026 101.000.000.542 WINTER RESPONSE 2019 60,341.00 Total : 60,341.00 47156 3/19/2019 006509 POE, JOSEPH 818706 101.000.000.542 SNOW REMOVAL 405.00 Total : 405.00 47157 3/19/2019 002193 QSCEND TECHNOLOGIES INC 9468 001.018.013.513 SOFTWARE MAINTENANCE & SUP 600.00 Total : 600.00 47158 3/19/2019 002616 ROADWISE INC 58171 101.000.000.542 LIQUID MAG 6,380.17 58172 101.000.000.542 LIQUID MAG 6,374.65 Total : 12,754.82 47159 3/19/2019 000031 ROYAL BUSINESS SYSTEMS IN98324 001.040.043.558 FEBRUARY 2019 COPIER COSTS 1,530.98 Total : 1,530.98 47160 3/19/2019 002520 RWC GROUP 93968N 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI 107.79 94448N 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI 450.75 Total : 558.54 47161 3/19/2019 004862 SCARSELLA BROS INC 18159PE01 101.000.000.542 SNOW REMOVAL 24,996.50 Total : 24,996.50 47162 3/19/2019 002835 SCS DELIVERY INC 12961 001.011.000.511 BROADCASTING 75.00 Total : 75,00 47163 3/19/2019 000090 SPOKANE CO INFO SYSTEMS 50318339 001.040.043.558 COUNTY IT SUPPORT FEBRUARY: 14,922.09 Total : 14,922.09 47164 3/19/2019 000065 STAPLES ADVANTAGE 3407163480 001.013.000.513 COPIER SUPPLIES: OPS/ADMIN 62.55 Page: vchlist 03/19/2019 1:42:05PM Voucher List Spokane Valley Page:" v� Bank code : apbank Voucher Date Vendor Invoice 47164 3/19/2019 000065 STAPLES ADVANTAGE 47165 3/19/2019 004740 THOMSON REUTERS -WEST 47166 3/19/2019 002597 TWISTED PAIR ENTERPRISES LLC 47167 3/19/2019 000087 VERIZON WIRELESS 47168 3/19/2019 003210 WEST CONSULTANTS INC. 47169 3/19/2019 002363 WESTERN STATES EQUIPMENT CO 47170 3/19/2019 007156 WIDENER & ASSOCIATES 46 Vouchers for bank code : apbank 46 Vouchers in this report (Continued) 3407163482 3407163483 3407163485 3407163486 3407163488 3407163490 839891481 2262019 9824453176 011592 IN000915399 206298 FundlDept 001.013.000.513 001.013.000.513 001.013.000.513 001.090.000.519 001.090.000.519 001.090.000.519 001.013.015.515 001.011.000.511 001.076.302.576 402.000.000.531 101.000.000.542 303.000.265.595 Description/Account Amount COPIER SUPPLIES: OPS/ADMIN COPIER SUPPLIES: OPS/ADMIN COPIER SUPPLIES: OPS/ADMIN KITCHEN SUPPLIES KITCHEN SUPPLIES KITCHEN SUPPLIES SUBSCRIPTION CHARGES Total : Total : BROADCASTING COUNCIL MTGS Total : FEBRUARY 2019 VERIZON CELL PI Total : PROFESSIONAL SERVICES Total : FUEL FOR MAINTENANCE SHOP Total : 0265-ENV1RONMENTAL SVCS SUPT Total : 62.55 117.49 62.55 99.99 163.79 34.79 603.71 805.11 805.11 678.00 678.00 3,024.36 3,024.36 576.82 576.82 310.08 310.08 820.80 820.80 Bank total : 182,199.38 Total vouchers : 182,199.38 Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2019 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending March 15, 2019 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 304,190.23 $ $ 304,190.23 Benefits: $ 67,101.73 $ $ 67,101.73 Total payroll $ 371,291.96 $ $ 371,291.96 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington March 5, 2019 Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Rec Director Chelsie Taylor, Finance Director Bill Helbig, City Engineer John Pietro, Administrative Analyst Jenny Nickerson, Building Official Patty Bischoff, Administrative Assistant John Whitehead, Human Resources Manager Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll, all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the agenda. 1. Northwest Winterfest 2019 — Mike Stone Parks & Recreation Director Stone explained that the City has been asked to consider allowing Mirabeau Meadows to host a new public event entitled "NW Winterfest 2019." Mr. Stone said that this event would provide a tourism opportunity, but it will also require taking Mirabeau Meadows out of use by the public for over two and a half months, from the end of October to about the middle of January, which includes the time for set up and take down; and Mr. Stone introduced Ms. Charity Doyl and Mr. Sam Song. Mr. Song mentioned his new handout with information of the results of the Chinese Lantern Festival, which he said exceeded their projection of 50,000 attendees by 60%; and that the overall economic impact of that year's festival was over $4 million. After Mr. Song went through his PowerPoint presentation, there was discussion about some of the logistics of the event such as parking, and Mr. Stone said that the parking area would mostly be taken up by the event activities, but that he could speak to the owners of Pinecroft Business park which is adjacent to CenterPlace, and that we could also work with the Mall to discuss shuttling people to and from the event. There was also some discussion about the displays with Mr. Song explaining that there would only be two interactive tunnels. The fee to attend was also mentioned and Mr. Song said that he wants to keep it affordable and would like to break even for the first year; and if all goes well, he would like it to be an annual event. Mr. Calhoun added that there is no City money budgeted for this event and if we think we would incur any costs, we would return to Council; that if Council approves of this moving forward, staff will work toward developing a contract, being careful of what costs the City might incur, such as maybe snow removal. In response to Councilmember Thompson's question if there would be any competing events at the same time, Mr. Stone said there would not be; said this time of year would present a minimal impact to Parks; that he wants the City to be supportive but not financially; adding that he has Council Study Session: 03-05-19 Page 1 of 3 Approved by Council: DRAFT worked with Mr. Song for many years and has great confidence in him, and that the Chinese Lantern Festival in Spokane was very successful. There was full Council consensus to move forward and have the City Manager finalize a contract with NW Winterfest. 2. Arts Council Agreement — Cary Driskell City Attorney Driskell gave a brief history of the City of Spokane Valley and the Spokane Valley Arts Council's past interactions and as a means to establish better communication between the Arts Council and our City, explained that staff has proposed entering into a contract so that both parties would have a clear understanding of the mutual expectations. Mr. Driskell noted that in a few weeks, Dr. Harken will be coming to talk to Council about some art pieces for Council's consideration; he said the Arts Council understands that having them come to our Council in March does not give them a competitive advantage over other agencies that would participate in our outside agency process, and that this is more from a budget standpoint to let them know if Council would or would not want a particular piece; that we want this to be successful for the City and for the Arts Council, and said the contract can be amended in the future as needed. There was Council consensus to bring this forward for a motion consideration at the next meeting. 3. 2018 Accomplishments Report — Mark Calhoun City Manager Calhoun explained that this annual report makes for an impressive summary of Council and staff accomplishments throughout the year; said there are times when the same project is referred to by various departments as there is a lot of cross-over between departments with 93 employees. Mr. Calhoun went through the administrative section of the presentation, which included highlighting the 2018 Council goals and some of the associated projects, such as the major grade separation project for Barker and for Pines; the Barker Corridor project; and improvements of the Appleway trail and the various parks, including the acquisition of the new Myrna Park; he noted the number of regional committees Council is involved with, including four in-house committees; noted Council held 53 meetings last year and passed eleven resolutions and 27 ordinances; and noted some of the figures associated with the work of the City Clerk's Office. Next Mr. Pietro went over the Contract Administration slide which includes brief information about our contracts with Spokane County, the new Solid Waste Contract, and mention of the successful 2018 Justice Assistant Grant (JAG); followed by Mr. Whitehead discussing the Human Resources Department; City Attorney Driskell explaining the accomplishments for his office; then Finance Director Taylor giving the highlights of Finance and IT. Deputy City Manager Hohman, City Engineer Helbig, and Building Official Nickerson briefed Council on the accomplishments of the Capital Improvement Program which includes transportation planning, street preservation, design and construction projects; they also highlighted the areas of traffic operations, stormwater utility, street maintenance, economic development, and building and planning which included mention of various major projects such as Katerra, the Central Business Park, Duluth Trading Company, and the multi -family project of Winter Heights; and ended with data concerning code enforcement. Parks and Recreation Director Stone discussed the various divisions in his department including Administration, CenterPlace, Recreation and Aquatics, and the Senior Center; followed by Chief Werner giving a brief re -cap of accomplishments in the patrol division, traffic unit, investigations, crime prevention, recruitment, and the Valley Precinct building. 4. Advance Agenda — Mayor Higgins Councilmember Wick mentioned that the Association of Washington Cities (AWC) is working to get support from Cities on an affordable housing bill that offers participating cities a sales tax rebate; and noticed among the cities listed as being in support, there are no cities from the Spokane Region. Councilmember Woodard said he would like to know what the legislation includes, and Mr. Calhoun said if there is Council concurrence, staff can look into that legislation; and Councilmembers concurred. 5. Public Works Project Monthly Report This was for information only and was not discussed or reported. Council Study Session: 03-05-19 Page 2 of 3 Approved by Council: DRAFT 7. City Manager Comments — Mark Calhoun Mr. Calhoun mentioned that Senator Padden requested we send a letter requesting $2.3 million in funding for the construction phase of WSDOT's Barker/I-90 Interchange Project, specifically for the round -about to be located off the westbound ramp; said WSDOT has actually contracted with our city for the design of that; again mentioned this is a DOT project and Senator Padden is very interested in seeing this through and has requested we draft a letter requesting the funding, and that we plan to do that; he added that we are also working with our lobbyist in Olympia; and that this will likely ultimately be a letter signed by Mayor Higgins; so if there is Council approval, staff will draft the letter for the Mayor's signature, and will also send a copy to each Councilmember. Council agreed. Mr. Calhoun also reminded everyone of the Mayor's State of the City address, March 22 at CenterPlace, at 11:30 a.m. with registration for this through the Chamber, and he extended thanks to the Spokane Valley Chamber for organizing the event. 6. Council Check-in — Mayor Higgins Councilmember Woodard mentioned the upcoming public hearing for Thursday concerning the Community Development Block Grant (CDBG); said initially we were recommended for $358,000 for our top priority project of Ella Road sidewalk, but there were some math errors and there are actually more funds, so there is now another $259,453 to allocate; said we put in for three projects, and unfortunately our $395,000 project now no longer qualifies for CDBG funding consideration as we missed it by .24%; said he'll find out Thursday night who will doing the calculating for the census track, either HUD or the County, but said that something changed making that project no longer eligible for funding; said he will be pushing for the #2 project of Conklin Road sidewalk of $75,611; said by his calculations there are about $15,000 to $30,000 additional funds that could be allocated to projects by people who ask for more; but other than that, said he believes the rest will go unallocated; and said he will try to find out whether those will be carried forward to the next year, based on whether they are County pay back funds, or HUD funds; and said this is an example of why he supports forwarding more than one project for these grants. Councilmember Thompson congratulated Multi -care Hospital for getting a five-star rating; and said she wanted to give notice that she will miss next week's Council meeting as she will be in Washington, D.C. next week attending the National League of Cities meeting. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:54 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 03-05-19 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Meeting Format Tuesday, March 12, 2019 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Absent: Linda Thompson, Councilmember Staff Mark Calhoun, City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director Mark Werner, Police Chief John Hohman, Deputy City Manager Bill Helbig, City Engineer Chaz Bates, Economic Development Specialist Adam Jackson, Planning/Grants Engineer Christine Bainbridge, City Clerk INVOCATION: Pastor Manuel Denning of Fountain Ministries Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance led by members of Girl Scout Troop 2291, and Boy Scout Troop 496. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Thompson. It was moved by Councilmember Wick, seconded and unanimously agreed to excuse Councilmember Thompson from tonight's meeting. APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Agenda. COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Wick: reported that he attended the Board of Health meeting where they are working on a three-year strategic plan; said that domestic violence was raised as one of the pillars to focus on, even though the City of Spokane indicated they preferred it be the homelessness topic; said since there is no executive director yet, the strategic plan might be put on hold until that position is filled; mentioned the Envision Center in the City of Spokane, which is a new HUD designation that centralizes support from various agencies, so that there is a type of one stop shop for services, and Councilmember Wick said he likened it to the Spokane Valley Partners where people can get assistance from different non -profits, like SNAP, and the food and clothing banks; said he also attended the Kiwanis Father/Daughter Dance which was well attended with over 500 people; and said he went to the State of the County address. Councilmember Woodard: mentioned he attended the employee appreciation night at Players & Spectators and had a great time; said he was the City's elected official on a panel at the March 7 REDCON (Real Estate Development and Construction) Conference where they were asked questions by Journal of Business staff; said that same day the HCDAC (Housing and Community Development Advisory Council) held their public hearing concerning CDBG (Community Development Block Grants) funds, and the projects we submitted, explaining that our top priority project was no longer eligible due to re -calculations of low -to medium income neighborhoods. Councilmember Peetz: said she also attended the employee appreciation night and it was fun to see staff and families come together; said she also went to the Envision Center, which she said is now called the Spokane Resource Center, and said if people would like to donate to them, they need furniture and clothing for their bank; said she attended the Transportation committee meeting where they talked about Bigelow Gulch and the at -grade crossing and of the costs and traffic concerns; that she also attended the State of the Minutes Regular Council Meeting: 03-12-2019 Page 1 of 4 Approved by Council: DRAFT County address; and also attended a Rally in the Valley, which is an annual event where several local businesses come together to try to generate interest about lesser known businesses. Councilmember Wood: explained that he attended the Joint Aquifer Board meeting, which includes several water districts, and one of the important issue they discussed was about how the Department of Ecology and our legislature are going after our water rights; said several of the small water districts have excess municipal water rights, and if you don't use them or prove that you need them, the Department of Ecology is going to pursue action to try to take away those excess water rights which would hinder our City's growth; said he also attended the Transportation meeting; said he noticed there is a lot of development occurring on Carnahan Hill and an apartment complex going in at 12th and Carnahan of about 120 units; said there will be a new round -about put in by the County at the top of Carnahan, which construction should likely start in the spring, and said that will help with the traffic; but the bottom of the hill is 8t' and Carnahan, which he said will be impacted by traffic coming down the hill. Deputy Mayor Haley: said she also attended the State of the County address; met with her 5th grade class about the PACE (Partners Advancing Character Education) characteristic; attended a Planning and Development meeting with the STA (Spokane Transit Authority) where it was noted the City of Spokane has requested the STA move some of their bus stops, which stops were put in about one and a half years ago in conjunction with the City of Spokane Planners; and she said that the STA was unable to send a message to the City of Spokane because they didn't attend the meeting. MAYOR'S REPORT Mayor Higgins reported that he attended a training session for the Aging and Long Term Agency, and was amazed at the number of resources that agency has; attended the Transportation meeting; went to the Spokane Clean Air Regional meeting where they set fees for marijuana growers; said it was not a very pleasant meeting; it included a public hearing which was well attended, and they heard some definitions for regulations that are not clearly defined, and which will have to be re -addressed; said he attended the State of the County address; and went to the third grade class where they discussed the monthly PACE characteristic. 1. PUBLIC HEARING: 2019 Budget Amendment — Chelsie Taylor After Mayor Higgins explained the process of the public hearing, he opened the public hearing at 6:21 p.m. Finance Director Taylor explained that the purpose of this hearing is to consider the amendments as listed in the Request for Council Action and accompanying ordinance, and for Council to consider public input. Mayor Higgins invited public comment. Ms. Barb Howard, Spokane Valley: said she feels we need more code enforcement officers. There were no further public comments and Mayor Higgins closed the public hearing at 6:29 p.m. 2. First Reading Proposed Ordinance 19-003 Amending 2019 Budget — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance 19-003 amending the 2019 budget, to a second reading. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on March 12, 2019 Request for Council Action Form Total: $590,740.52 b. Approval of Payroll for Pay Period Ending February 28 2019: $504,784.11 c. Approval of February 19, 2019 Council Meeting Minutes, Study Session Workshop d. Approval of February 26, 2019 Council Meeting Minutes, Regular Formal Format It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 4. Second Reading Proposed Planned Action Ordinance 19-002 — Chaz Bates After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to approve Ordinance 19-002, adopting a new Chapter 21.60 of the Spokane Valley Municipal Code. Mr. Minutes Regular Council Meeting: 03-12-2019 Page 2 of 4 Approved by Council: DRAFT Bates gave a brief overview of the ordinance, and mentioned that there have been no changes since the first reading. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Arts Council Agreement — Cary Driskell It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to finalize and execute the agreement between the Spokane Valley Arts Council and the City of Spokane Valley. After Mr. Driskell gave an explanation of the purpose of the proposed agreement, as discussed previously and noted in the March 12, 2019 Request for Council Action form, Mayor Higgins invited public comment. Ms. Barb Howard, Spokane Valley: said she has a hard time with this project; that she saw an article in the newspaper and on TV with the artist; said if this is an effort to get Balfour Park done faster, it should not be; said we need all the money we can get for the Pines Grade Separation, and said she doesn't understand how this is donated art. There was brief Council discussion agreeing with the need for this agreement. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 6. Motion Consideration: Bid Award and Amended Agreement With Water District #3 — Adam Jackson It was moved by Deputy Mayor Haley and seconded to award the add alternate work to Halme Construction, as well as execute the amendment to the MOU with Spokane County Water District #3. Mr. Jackson explained the history of the agreement, and that there are three different street sections included in the additive alternate, i.e., Valleyway Avenue from Marguerite Road to Mullan Road, Farr Road from Appleway Blvd to 8th Avenue, and Woodruff Road from 9th to 10th Avenue; he noted that Halme construction is the apparent low bidder with a bid about $33,000 under the engineer's estimate. Mayor Higgins invited public comments; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. 7. Motion Consideration: Garland Avenue Agreement — John Hohman, Bill Helbig It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to finalize and execute the attached agreement for the development of Garland Avenue. Deputy City Manager Hohman explained that this item is in follow-up to the January 29, 2019 discussion about funding options for Barker Road from Euclid Avenue to the southern limits of the Barker Road/BNSF Grade Separation Project, and for Garland Avenue extension from Flora Road to Barker Road. Mr. Hohman noted the project costs for Garland Avenue with anticipated construction in 2019, is $3 million and that the City's cost of $1,500,000 will be matched with $1,500,000 by Centennial Properties; and that the agreement establishes the duties of the City and Centennial Properties for the construction and funding. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: After Mayor Higgins explained the process, he invited general public comments. Ms. Jean Kindem, Spokane Valley: thanked Council for appointing her to the Aging and Long Term Care Board, and she extended an offer of assistance wherever she can. Ms. Barb Howard, Spokane Valley: said she attended a Planning Commission meeting a few weeks ago and someone said we don't have the money to do 4th; said why aren't developers helping with this as it is time they help pay for some of what they do. Ms. Nina Fluegal, Spokane Valley: extended thanks to members of WSDOT who helped her when she encountered a flat tire on the freeway. ADMINISTRATIVE REPORTS: 8. Spokane Housing Administration (SHA) Update — Cary Driskell, Pam Tietz City Attorney Driskell introduced SHA Executive Director Tietz, who is here tonight to give Council an annual report of the Housing Authority. Ms. Tietz explained about the Spokane Housing Authority's strategic direction of promoting quality communities, which includes affordable housing as well as a diversity of housing choices; she noted their seven -member board representing a variety of sectors and systems; and showed photos of some of their multi -family rentals. Ms. Tietz spoke of the rental assistance programs; of some of their developing partnerships with organizations such as Volunteers of America, and Minutes Regular Council Meeting: 03-12-2019 Page 3 of 4 Approved by Council: DRAFT Spokane Neighborhood Action Programs (SNAP); and then went on to briefly discuss the Continuum of Care, which is a regional planning body that coordinates housing and services funding for homeless families and individuals. 9. Project Update Midilome Neighborhood Street Improvement - Adam Jackson Mr. Jackson explained the project location, existing conditions, design, plans for temporary traffic control, project cost and funding, and that next tentative steps include a Council bid award at the April 23, 2019 Council meeting. 10. Potential Grant Opportunity: Federal Hwy Bridge Program—Adam Jackson Mr. Jackson explained about the potential grant opportunity through the Federal Highway Bridge Program; that applications are due April 26, 2019, and a prioritized recommended list of projects would be sent to the WSDOT Local Programs Director by August 2019, who will make final award decisions; that announcements are expected by October 2019, and awarded funds could be available as early as 2020. Mr. Jackson explained about funds available for bridge deck resurfacing and repair on structures that have a total area of 2% or more of patches and spalls in the deck surface; and that the City's northbound Sullivan Road Bridge over Union Pacific Railroad is the only eligible project. Mr. Jackson further explained that the preliminary project scope is estimated not to exceed $400,000; and a 13.5% match is required from the City, however, if funds are authorized before November 30, 2023, the local match for the construction phase is waived; so the City's total potential local match is estimated not to exceed $54,000, but it is anticipated the project will authorize construction funds prior to 2023, so the local construction match would be waived. Council agreed to move forward to apply for the grant. 11. Interagency Agreement with Wa. State Dept. of Enterprise Services — Chelsie Taylor Finance Director Taylor explained that the City has contacted the Washington State Department of Enterprise Services (DES) to enter into an agreement that allows them to provide surplus services for the City, including public action; that DES would sell or otherwise dispose of the surplus property on our behalf, and would remit the proceeds of the sale to the City minus any fees authorized in the agreement. Councilmember Wick asked if we are able to surplus items to places like the Envision Center or Valley Partners. Mr. Calhoun stated that we surplused numerous items after moving to our new City Hall, and we try to clean house every year, and that he will research whether we can also send surplus items to places that take donations. After further brief discussion, there was Council census to place this on a future consent agenda. 12. Advance Agenda — Mayor Higgins There were no suggested changes to the advance agenda. CITY MANAGER COMMENTS City Manager Calhoun reminded everyone of the Mayor's State of the City address scheduled for Friday, March 22, beginning at 11:30 a.m. at CenterPlace, where the Mayor and Deputy Mayor will be making the address jointly; and that we are working with the Chamber on this event, and people may register for the event through the Chamber. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:35 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Minutes Regular Council Meeting: 03-12-2019 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2019 Check all that apply: ® consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Interagency Agreement with Washington State Department of Enterprise Services GOVERNING LEGISLATION: SVMC 3.49.020 Disposition of City Property PREVIOUS COUNCIL ACTION TAKEN: No action has been taken. Council heard an administrative report on this topic at the March 12, 2019 Council meeting. BACKGROUND: Under Chapter 3.49.020(B) of the Spokane Valley Municipal Code, City property may be disposed of by the City Manager following Council approval of a resolution declaring the property to be surplus. One method of disposal available as an option is a public auction, which the City has utilized in the past. City staff has contacted the Washington State Department of Enterprise Services Surplus Operations (DES) to enter into an agreement that allows DES to provide surplus services for the City, including public auction. The agreement would be effective upon signature and continue until terminated by one of the parties. DES would sell or otherwise dispose of the surplus property on behalf of the City. After the sale of the property, DES would remit the proceeds of the sale to the City less any fees that are authorized in the agreement (Exhibit A). OPTIONS: (1) Approve on consent agenda; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to approve the Interagency Agreement as presented. [Approved as part of the consent agenda or may be removed and discussed separately]. BUDGET/FINANCIAL IMPACTS: Fees related to the agreement with DES are paid out of proceeds from selling surplus property, and there are no fees unless the items are sold. Net proceeds will be remitted to the City upon sale of the surplus property. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Draft Interagency Agreement with the Washington State Department of Enterprise Services State of Washington Department of Enterprise Services SURPLUS OPERATIONS P.O. Box 41411 Olympia, WA 98504-1411 INTERAGENCY AGREEMENT IAA No.: K5635 CITY OF SPOKANE VALLEY 10210 E SPRAGUE AVE SPOKANE VALLEY, WA 99206 Effective Date: February 8, 2019 INTERAGENCY AGREEMENT BETWEEN CITY OF SPOKANE VALLEY AND WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES SURPLUS OPERATIONS Pursuant to RCW 43.19.1919, this Interagency Agreement ("Agreement") is made and entered into by and between the State of Washington acting by and through the Surplus Operations Department of Enterprise Services, a Washington State governmental agency ("Enterprise Services") and City of Spokane Valley ("CLIENT AGENCY") and is dated and effective as of February 8, 2019. RECITALS A. Enterprise Services, through Surplus Operations, handles and sells used goods and vehicles. The sale, reuse and recycling of goods keeps hundreds of thousands of pounds of materials from being dumped in landfills. B. Client Agency desires to contract with Enterprise Services to obtain Surplus Operations Services. C. The purpose of this Agreement is to establish a programmatic vehicle for Surplus to provide the specified services to Client Agency in a cost-effective, efficient manner as set forth herein. AGREEMENT NOW THEREFORE, in consideration of the mutual covenants and agreements set forth herein, the parties agree as follows: 1. TERM. Subject to its other provisions, the period of performance of this Agreement shall commence when this Agreement is properly signed, and continue until terminated by either party, as provided herein. This Agreement cancels and supersedes all previous agreements between DES and CLIENT for surplus property services. INTERAGENCY AGREEMENT No. K5635 Page 1 of 2. STATEMENT OF WORK DES, under its authority in RCW 43.19.1919, acting on behalf of CLIENT shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in this Agreement. DES agrees to sell vehicles, equipment and other personal property, except for hazardous materials, that are declared surplus and turned over to DES for disposal ("Property"). DES further agrees to include the following clause in its Terms and Conditions of sale with any purchase of CLIENT Property in substantially the same form: "All available information about the item has been reported in this listing. The item may have defects of which the Washington State Surplus Operations Program is unaware. You are bidding on these item(s)'as is, where is.' All sales are final. Personal inspection is strongly advised. Failure to inspect the item shall not be grounds for any claim or property abandonment." All surplus property turned over to DES is publicly advertised via the DES website (www.ga.wa.gov/surplus). Methods for selling surplus property will include, but are not limited to: 1. Priority Sales (See WAC 200-360-025) 2. Public Sales 3. Internet Sales A. DES agrees to provide the following services: 1. Properly store and assume responsibility for the safekeeping of all vehicles, equipment and other personal property. 2. Endeavor to obtain resale prices equal to the industry standard trade-in or quick sale equipment values. 3. Sell surplus property turned over to DES in a timely manner, collect payment from buyer, and reimburse CLIENT the proceeds of sales, less DES's authorized fees per fee schedule as shown on Exhibit "A" — Surplus Operations Fee Schedule. 4. Take all necessary administrative actions to ensure surplus property turned over to DES ownership is legally and fully transferred from the CLIENT to the buyer. 5. Take responsibility for resolving any ownership issues that may arise after surplus property is purchased. 6. Set up Login ID and Password to the Surplus Request Management System (SRMS) for CLIENT staff authorized to submit surplus property. 7. Review SRMS disposal documents submitted within 24 hours and assign a DES Authority Number for approved property. CLIENT agrees that it will: 1. Submit SRMS disposal documents for all surplus property using DES's online SRMS, along with signed vehicle and equipment titles. 2. Contact DES at (360) 407-1917, to schedule delivery of surplus property. a. Transportation/Hauling Services are available through DES'sTransportation Services. Please contact transportservices@des.wa.gov , for a quote to haul your surplus property. 3. Dispose of the following hazardous materials themselves: a. Asbestos — Any product containing more than 1 percent asbestos, including wrapped pining, fireproofing materials, fireproof safes, fire retardant clothing, floor titles, ceiling tiles, etc. INTERAGENCY AGREEMENT No. K5635 Page 2 of b. Polychlorinated biphenyls (PCB's) — Including transformers, capacitors, electrical equipment containing capacitors or transformers, fluorescent fixtures, liquid filled electrical devices, etc. c. Liquids, Flammable or toxic liquids and powders, including paints, solvents, cleaners, copier fluids, etc. d. Radioactive Materials — Including smoke detectors, x-ray equipment, etc. e. Pesticides/Herbicides — Including insecticides, fungicides, herbicides, wood preservative, disinfectants, and any other substances intended to control pests. 3. CONSIDERATION After deducting its fee, DES shall reimburse CLIENT for the sale of surplus property. Compensation shall be based on Exhibit "A" - Surplus Operations Fee Schedule. DES reserves the right to amend their Fee Schedule when DES receives authorization to do so. DES will notify Client, in writing within thirty (30) days prior to Office of Financial Management approved rate changes. 4. PAYMENT PROCEDURE DES shall submit surplus property proceeds to Client within thirty (30) days of sale of surplus property. The surplus property proceeds shall be forwarded to the following: City of Spokane Valley Attn: Finance Department Address: 10210 E Sprague Ave Spokane Valley, WA 99206 5. RECORDS RETENTION. a. AGREEMENT AVAILABILITY. Prior to its entry into force, this Agreement shall be posted on the parties websites or other electronically retrievable public source as required by RCW 39.34.040. b. RECORDS RETENTION. Each party shall maintain records and other evidence that sufficiently and properly reflect all direct and indirect costs expended by either party in the performance and payment of the Services. These records shall be subject to inspection, review, or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and officials authorized by law. Such records shall be retained for a period of six (6) years following expiration or termination of this Agreement or final payment for any Service placed against this Agreement, whichever is later; Provided, however, that if any litigation, claim, or audit is commenced prior to the expiration of this period, such period shall extend until all such litigation, claims, or audits have been resolved. c. PUBLIC INFORMATION. This Agreement and all related records are subject to public disclosure as required by Washington's Public Records Act, RCW chapter 42.56. Neither party shall release any record that would, in the judgment of the party, be subject to an exemption from disclosure under the Public Records Act, without first providing notice to the other party within ten (10) business days of the receipt of the request. The parties will discuss appropriate actions to be taken, including release of the requested information, seeking a protective order, or other action prior to the release of records. Should one party choose to seek a protective order, it shall do so at its sole expense. INTERAGENCY AGREEMENT No. K5635 Page 3 of 6. AGREEMENT CHANGES, MODIFICATIONS AND AMENDMENTS This Agreement may be changed, modified or amended by written agreement executed by both parties. 7. AGREEMENT MANAGEMENT The program manager for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement. The Client Agency contract staff member responsible for management of this Agreement is: Name: Karla White Title: Accounting Technician Address: 10210 E Sprague Ave Spokane Valley, WA 99206 Phone Number: 509-720-5044 E-mail Address: kwhite@a,spokanevalley.org The Enterprise Services Program Manager responsible for the management of this Agreement is: Name: Program Manager 7511 New Market Street Olympia WA. 98504-1030 (360)407-1900 surplusdisposal@des.wa.gov 8. INDEMNIFICATION To the fullest extent permitted by law, Client shall indemnify, defend, and hold harmless State, agencies of State and all officials, agents and employees of State, from and against all claims arising from the sale or transaction before, during, or after the sale. "Claim," as used in this Agreement, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney's fees, attributable for bodily injury, sickness, disease, or death, or injury to or destruction of tangible property including loss of use resulting therefrom. Client expressly agrees to indemnify, defend, and hold harmless State for any claim arising out of or incidental to Client performance or failure to perform its rights, duties and obligations under this Agreement. Client shall be required to indemnify, defend, and hold harmless State only to the extent claim is caused in whole or in part by negligent acts or omissions of Organization. 9. TERMINATION Either party may terminate this Agreement upon 30 -days' prior written notification to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. INTERAGENCY AGREEMENT No. K5635 Page 4 of 10. TERMINATION FOR NON-USE If services in Statement of Work have not been used in 5 years, this agreement is automatically terminated without further notice. To commence services, Client must sign a new service agreement. Execution We, the undersigned, agree to the terms of the foregoing Agreement. Department of Enterprise Services City of Spokane Valley SIGNATURE SIGNATURE MARIJANE KIRK Mark Calhoun NAME NAME ASSISTANT DIRECTOR City Manager TITLE TITLE DATE DATE INTERAGENCY AGREEMENT No. K5635 Page 5 of Exhibit "A" DES Interagency Agreement No. K5434 Surplus Operations Fee Schedule Fee Schedule: Poly -Sub Items (whether sold at surplus or agency location) Explanation Sale Price Surplus $ Retained Agency Reimbursement Surplus retains Vehicles and Heavy 9.0% of Equipment final sale price $5,000 $450 $4,550 ($200 min - $900 max) $500 $200 $300 Surplus retains first $200, plus Standard Item 9.0% of every dollar above $200 $600 $236 $364 ($900 max) $150 $150 $0 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2019 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Drywell Retrofit Program, Department of Ecology Agreement GOVERNING LEGISLATION: RCW 90.48, Chapter 173-200 WAC, Title 33 U.S.C. 1251-1376; Storm and Surface Water Utility: SVMC 3.80; Aquifer Protection Area Fund: RCW 36.36. The Federal Clean Water Act of 1987, Section 319, Chapter 173-95A WAC PREVIOUS COUNCIL ACTION TAKEN: • October 21, 2014 — Administrative Report discussing Washington State Department of Ecology stormwater grant opportunities resulting in consensus to apply for grants. • November 13, 2018 — Ordinance 18-024 adopting the 2019 City Budget, including $832,600 for Fund 403 (Aquifer Protection Area Fund) expenditures. • March 19, 2019 — Administrative Report regarding the details of this Water Quality Agreement where Council consensus was to place on Consent Agenda for authorization to execute. BACKGROUND: The Department of Ecology through the Water Quality Program for State Fiscal Year (SFY) 2016, issued a call for projects on September 1, 2014. Consensus from City Council to apply for grants was received on October 21, 2014. On July 07, 2015 this project was selected by the Department of Ecology for award, contingent on funding availability. In 2016, Ecology received direction from the Legislature to delay funding for 67 state-wide stormwater projects proposed to receive funding from the Stormwater Financial Assistance Program (SFAP) in SFY16 and SFY17. These delays were necessary to address a shortfall in the Model Toxics Control Act funds and were accompanied by significant reductions in both operating and capital budgets, across many environmental program areas. This stormwater project application was included on the SFY16 and SFY17 list of delayed projects. On February 23, 2018 the City was informed by the Department of Ecology that the 2017 — 2019 Washington State Biennial Budget successfully addressed these shortfalls, and Ecology was authorized to resume agreement negotiation for this project. The Department of Ecology Water Quality Agreement will be used to supplement the Stormwater Utility Drywell Retrofit Program. This program retrofits existing drywells with pretreatment, basic treatment, and enhanced treatment facilities. These facilities provide varying levels of water quality treatment and long term maintenance benefits. The facilities include but are not limited to catch basins, CDS units, infiltration trenches, and bioinfiltration swales. These drywell retrofits will be incorporated into pavement preservation projects or independent stormwater projects focused on drywells assessed as high priority for mitigation. It is anticipated that retrofit efforts associated with this Agreement will occur through the year 2023. OPTIONS: Council approval for finalization and execution of the Water Quality Financial Assistance Agreement; or other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee to finalize and execute the Department of Ecology Water Quality Combined Financial Assistance Agreement. BUDGET/FINANCIAL IMPACTS: Preliminary contributing construction estimate of $ 910,000 for improvements, with up to $682,500 reimbursed by Ecology. The following is a summary of the financial information. Ecology Share City Share (Fund 403) Total Eligible Costs $ 682,500.00 (75%) $ 227,500.00 (25%) $ 910,000.00 There are sufficient funds available in Fund 403, Aquifer Protection Area Fund, to cover 2019 expenditures associated with this Agreement. Subsequent Annual City Budgets (2020 to 2023) will also identify sufficient funding in Fund 403 for future years' expenditures. STAFF CONTACT: Bill Helbig, PE — City Engineer Chad Phillips, PE — Stormwater Engineer ATTACHMENTS: Department of Ecology Water Quality Agreement DEPARTMENT OF ECOLOGY WI1 State of Washington Agreement No. WQC-2016-SpoVal-00120 WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF SPOKANE VALLEY This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as "ECOLOGY," and City of Spokane Valley, hereinafter referred to as the "RECIPIENT," to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: Drywell Retrofit with Pavement Preservation Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: $910,000.00 $910,000.00 $682,500.00 $227,500.00 07/01/2018 12/31/2023 Stormwater Facility Project Short Description: This project will improve water quality in the Spokane Valley-Rathdrum Prairie Aquifer through installation of drywells with pretreatment at various locations in the City of Spokane Valley. This project will provide treatment for total suspended solids (TSS) and oil (Total Petroleum Hydrocarbons). Project Long Description: The City of Spokane Valley is located over the Spokane Valley-Rathdrum Prairie (SVRP) Aquifer. The SVRP Aquifer is designated as a sole source aquifer by EPA and provides drinking water to about 500,000 people. The SVRP Aquifer is also connected to the Spokane and Little Spokane Rivers, both of which are 303(d) listed impaired water bodies with total maximum daily loads (TMDLs) in place for dissolved oxygen and dissolved metals. The entire City of Spokane Valley is a Critical Aquifer Recharge Area and urban stormwater runoff is currently being injected into the ground with varying levels of pretreatment. In 2014, the RECIPIENT conducted an Ecology -funded drywell assessment to determine which drywells were State of Washington Department of Ecology Page 2 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley most likely to impair ground water quality. The assessment rated existing drywells and ranked them as "high priority", "medium priority", or "low priority" for retrofit. Drywells ranked as high" and "medium" priority for retrofit are those that are located in close proximity to potable water wells or surface water bodies, are in high density or high traffic areas, or are not protected from pollutants by catch basins and/or spill prevention control. The RECIPIENT will install pretreatment devices upstream of drywells in a minimum of eight project locations. Each project location will include at least one drywell ranked as "high" or "medium" priority for retrofit. The total area treated for all project locations will be at least four acres of pollution generating impervious surface (PGIS). The RECIPIENT will describe the project location selection process in the Design Report. This project will reduce and total suspended solids (TSS) and oils that are injected directly into the ground. Overall Goal: This project will help protect and restore water quality in Washington state by reducing stormwater impacts from existing infrastructure and development. Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley RECIPIENT INFORMATION Organization Name: City of Spokane Valley Federal Tax ID: 71-0914170 DUNS Number: 168240617 Mailing Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 Physical Address: 10210 East Sprague Avenue Spokane Valley, Washington 99206 Organization Email: cityhall@spokanevalley.org Organization Fax: Contacts (509) 921-1008 Page 3 of 40 Project Manager Chad Phillips Assistant Stormwater Engineer 10210 E. Sprague Ave. Spokane Valley, Washington 99206 Email: cphillips@spokanevalley.org Phone: (509) 720-5013 Billing Contact Jonathan Lakey Accountant/Budget Analyst 10210 East Sprague Avenue Spokane Valley, Washington 99206 Email: jlakey@spokanevalley.org Phone: (509) 720-5046 Authorized William Helbig Signatory City Engineer 10210 East Sprague Avenue Spokane Valley, Washington 99206 Email: bhelbig@spokanevalley.org Phone: (509) 921-1000 Version 10/30/2015 State of Washington Agreement No: Project Title: Recipient Name: Department of Ecology WQC-2016-Spo Val -00120 Drywell Retrofit with Pavement Preservation City of Spokane Valley ECOLOGY INFORMATION Mailing Address: Physical Address: Contacts Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 Water Quality 300 Desmond Drive SE Lacey, WA 98503 Page 4 of 40 Project Manager Brandy Reynecke 4601 N Monroe Street Spokane, Washington 99205-1295 Email: brey461@ecy.wa.gov Phone: (509) 329-3421 Sarah Zehner Financial Water Quality Financial Manager Manager PO Box 47600 Olympia, Washington 98504-7600 Email: szeh461@ecy.wa.gov Phone: (360) 407-7196 Doug Howie Technical Senior Stormwater Engineer Advisor PO Box 47600 Olympia, Washington 98504-7600 Email: DOH0461@ecy.wa.gov Phone: (360) 407-6444 Version 10/30/2015 State of Washington Department of Ecology Page 5 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood, and accepts all requirements contained within this Agreement. This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. IN WITNESS WHEREOF: the parties hereto, having read this Agreement in its entirety, including all attachments, do agree in each and every particular and have thus set their hands hereunto. Washington State Department of Ecology City of Spokane Valley By: By: Heather R. Bartlett Water Quality Program Manager Template Approved to Form by Attorney General's Office Version 10/30/2015 Date William Helbig City Engineer Date State of Washington Department of Ecology Page 6 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley SCOPE OF WORK Task Number: 1 Task Cost: $0.00 Task Title: Project Administration/Management Task Description: A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and corresponding backup documentation; progress reports; and a recipient closeout report (including photos). B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY's grant or loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, and RECIPIENT closeout report. * Properly maintained project documentation Recipient Task Coordinator: Art Jenkins Project Administration/Management Deliverables Number Description Due Date 1.1 Progress Reports 1.2 Recipient Closeout Report 1.3 Project Outcome Summary Report Version 10/30/2015 State of Washington Department of Ecology Page 7 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley SCOPE OF WORK Task Number: 2 Task Cost: $0.00 Task Title: Design Plans and Specs, Environmental Review Task Description: The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY The RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance. A. The RECIPIENT will coordinate the preparation and submittal of State Environmental Policy Act (SEPA) documentation. B. The RECIPIENT is responsible for application of, receipt of, and compliance with all required local, state, tribal and federal permits, licenses, easements, or property rights necessary for the project. C. The RECIPIENT will comply with Executive Order (05-05) cultural resources review requirements. To initiate cultural resources review the RECIPIENT will: 1. Submit an ECOLOGY 05-05/106 Form, or a cultural resources survey or assessment completed by a licensed archaeologist to ECOLOGY. All submitted materials must conform to the Washington State Standards for Cultural Resource Reporting (DAHP February 2014). 2. Develop and submit an Inadvertent Discovery Plan (IDP) to ECOLOGY. The RECIPIENT will ensure that all contractors and subcontractors have a copy of the completed IDP prior to and while working on-site. An IDP template may be found on the ECOLOGY website. Ground disturbing work (including geotechnical investigations) completed prior to receiving written notice to proceed from ECOLOGY shall not be eligible for reimbursement. D. The RECIPIENT will develop a project Design Report. Projects must be designed in accordance with the Stormwater Management Manual for Eastern Washington, Stormwater Management Manual for Western Washington, or equivalent manual. Project must be reviewed and accepted in writing by ECOLOGY to be eligible for reimbursement. The RECIPIENT will upload a digital copy of the items listed below to EAGL for review. Reduce design figures to 11x17 inches in size and ensure they are legible. 1. Design Report. For a complete list of required design report elements refer to the ECOLOGY website. The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Design Report Acceptance Letter prior to proceeding to 90 Percent design. 2. 90 Percent Design Package. At a minimum, this package must include 90 percent plans, specifications, engineer's opinion of cost which includes a schedule of eligible costs, and project construction schedule. For current bid inserts and specifications refer to the ECOLOGY website. Version 10/30/2015 State of Washington Department of Ecology Page 8 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology 90 Percent Design Acceptance Letter prior to proceeding Final Design. 3. The RECIPIENT will upload a digital copy of the Final Bid Package to EAGL for review and acceptance prior to advertising the project. The Final Bid Package includes: project plans, specifications, engineer's opinion of cost including a schedule of eligible costs, and project construction schedule. Task Goal Statement: The RECIPIENT will complete all design, environmental review, and permitting tasks and respond to ECOLOGY comments in a timely manner. Task Expected Outcome: The project will meet the requirements set forth by the State Environmental Policy Act, cultural resource protection requirements, ECOLOGY water quality facility design standards, and all other applicable federal, state, and local laws and regulations. Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley Recipient Task Coordinator: Chad Phillips Design Plans and Specs, Environmental Review Deliverables Page 9 of 40 Number Description Due Date 2.1 Copy of SEPA determination documentation. Upload to EAGL and notify ECOLOGY when upload is complete. 2.2 Submit ECOLOGY 05-05/106 Form and any supplemental cultural resources documentation including Cultural Resource surveys directly to the Ecology Project Manager. Upload the Final Determination Letter to EAGL. 2.3 Inadvertent Discovery Plan. Upload to EAGL and notify ECOLOGY when upload is complete. 2.4 Design Report. Upload one copy of the Design Report to EAGL and notify ECOLOGY when upload is complete. 2.5 Responses to ECOLOGY Design Report comments. Upload to EAGL and notify ECOLOGY when upload is complete. 2.6 Ecology Design Report Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. 2.7 90 Percent Design Package. Upload one copy of the 90 -Percent Design Package to EAGL and notify ECOLOGY when upload is complete. 2.8 Responses to ECOLOGY 90 Percent Design Plan comments. Upload to EAGL and notify ECOLOGY when upload is complete. 2.9 Ecology 90 Percent Design Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. 2.10 List of permits acquired, and environmental review documents. Upload to EAGL and notify ECOLOGY when upload is complete. 2.11 Final Bid Package. Upload to EAGL and notify ECOLOGY when upload is complete. 2.12 Ecology Final Bid Package Acceptance Letter. Upload to EAGL and notify ECOLOGY when upload is complete. Version 10/30/2015 State of Washington Department of Ecology Page 10 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: SCOPE OF WORK Drywell Retrofit with Pavement Preservation City of Spokane Valley Task Number: 3 Task Cost: $0.00 Task Title: Construction Management Task Description: A. The RECIPIENT will provide construction oversight and management of the project. B. The RECIPIENT will submit a detailed construction quality assurance plan to ECOLOGY for review and acceptance before the start of construction. This plan must describe how the RECIPIENT will perform adequate and competent construction oversight. Once accepted by Ecology, upload to EAGL. C. The RECIPIENT will conduct a pre -construction conference meeting and invite ECOLOGY to attend. D. The RECIPIENT will submit an updated project schedule with projected cash flow to ECOLOGY within 30 days of the start of construction. The RECIPIENT will revise and/or update the project schedule whenever major changes occur and at a minimum of every three months. The RECIPIENT will submit the updated schedule to ECOLOGY with the quarterly report. When changes in the construction schedule affect previous cash flow estimates, The RECIPIENT must submit revised cash flow projections to ECOLOGY. Prior to execution, the RECIPIENT will submit in writing any eligible change orders that are a significant deviation from ECOLOGY -accepted plans and specifications for ECOLOGY review and acceptance for payment. ECOLOGY must review and accept all change orders that impact grant eligible activities prior to implementation. ECOLOGY must review all other change orders for technical merit and should be submitted within 30 days after execution. Change orders are to be signed by the contractor, the engineer (if appropriate), and the RECIPIENT prior to submittal to ECOLOGY for acceptance. E. The RECIPIENT will operate and maintain the constructed facility for the design life of the facility. Additionally, the RECIPIENT will develop and submit an operations and maintenance (O&M) plan for all Water Quality Best Management Practices to ECOLOGY for review. The O&M plan will describe how the RECIPIENT will ensure project success consistent with the design manual used. The O&M plan must also address long-term activities to assure ongoing pollutant removal and flow -control capability of the project in accordance with the design manual. F. Upon completion of construction, the RECIPIENT will provide to ECOLOGY: 1. A Stormwater Construction Completion Form signed by a professional engineer indicating that the project was completed in accordance with the plans and specifications and major change orders approved by ECOLOGY's Project Engineer and shown on the Record Drawings. The Stormwater Construction Completion Form can be found on the ECOLOGY website. 2. GIS compatible project area in Shapefile, Geodatabase file, or ECOLOGY -Approved Equivalent. The project area should include features for treatment facilities and contributing areas. Task Goal Statement: The RECIPIENT will oversee and manage construction, communicate with ECOLOGY in a timely fashion, and provide ECOLOGY with all requested project documentation. Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley Task Expected Outcome: Project will be constructed on schedule and in accordance with accepted plans. Recipient Task Coordinator: Chad Phillips Construction Management Deliverables Page 11 of 40 Number Description Due Date 3.1 Construction Quality Assurance Plan. Submit to ECOLOGY for review and acceptance. Upload to EAGL and notify ECOLOGY when upload is complete. 3.2 Pre -construction conference meeting minutes. Upload to EAGL and notify ECOLOGY when upload is complete. 3.3 Project Schedule. Upload to EAGL using naming convention D3.3 SCHEDULE MO -DA -YEAR and notify ECOLOGY when upload is complete. 3.4 Revised cash flow estimates when changes in construction schedule occur. Upload to EAGL using naming convention D3.4 CASHFLOW MO -DA -YEAR and notify ECOLOGY when upload is complete. 3.5 Change Order(s). Upload to EAGL and notify ECOLOGY when upload is complete. 3.6 Copy of Facility Operation and Maintenance Plan. Submit to ECOLOGY for review and acceptance. Upload to EAGL and notify ECOLOGY when upload is complete. 3.7 Stormwater Construction Completion Form. Upload to EAGL and notify ECOLOGY when upload is complete. 3.8 Project Area Shapefile, Geodatabase file, or ECOLOGY -approved Equivalent. The project area should include features for treatment facilities and contributing areas. Upload to EAGL and notify ECOLOGY when upload is complete. Version 10/30/2015 State of Washington Department of Ecology Page 12 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley SCOPE OF WORK Task Number: 4 Task Cost: $910,000.00 Task Title: Construction Task Description: A. The RECIPIENT will, in accordance with ECOLOGY -accepted plans and specifications, complete construction of the project. The construction project will include installing pretreatment devices at a minimum of eight locations with at least one first or second priority drywell. In total, this project will mitigate runoff from at least four acres of pollution generating impervious surfaces. B. Calculate and submit an equivalent new/re-development area for the completed retrofit project(s) using the methods outlined in Appendix M of the funding guidelines for State Fiscal Year 2018 Combined Water Quality Financial Assistance Program or other ECOLOGY -accepted method. Task Goal Statement: Project will be constructed in accordance with ECOLOGY -accepted plans and specifications. Task Expected Outcome: Constructed project will provide water quality benefits including reductions in TSS and oil. Recipient Task Coordinator: Chad Phillips Construction Deliverables Number Description Due Date 4.1 Copy of the contract documents (e.g. bid announcement, bid award and bid tabulations). Upload to EAGL and notify ECOLOGY when upload is complete. 4.2 Copy of signed and dated construction contract. Upload to EAGL and notify ECOLOGY when upload is complete. 4.3 Construction progress reports and photos included in progress reports uploaded to EAGL. 4.4 Completed equivalent new/redevelopment area determination. Upload to EAGL and notify ECOLOGY when upload is complete. Version 10/30/2015 State of Washington Department of Ecology Page 13 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: BUDGET Drywell Retrofit with Pavement Preservation City of Spokane Valley Funding Distribution EG190350 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Funding Title: SFAP Funding Type: Grant Funding Effective Date: 07/01/2018 Funding Expiration Date: 12/31/2023 Funding Source: Title: SFAP - SFY16 Type: State Funding Source %: 100% Description: Environmental Legacy Stewardship Account (ELSA) - State Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Approved State Indirect Rate: 0% 25% No No Is this Funding Distribution used to match a federal grant? No SFAP Task Total Project Administration/Management $ 0.00 Design Plans and Specs, Environmental Review $ 0.00 Construction Management $ 0.00 Construction $ 910,000.00 Total: S 910,000.00 Version 10/30/2015 State of Washington Department of Ecology Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley Funding Distribution Summary Recipient / Ecology Share Page 14 of 40 Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total SFAP 25.00 % $ 227,500.00 $ 682,500.00 $ 910,000.00 Total $ 227,500.00 $ 682,500.00 $ 910,000.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS SECTION 1: DEFINITIONS Unless otherwise provided, the following terms will have the respective meanings for all purposes of this agreement: "Administration Charge" means a charge established in accordance with Chapter 90.50A RCW and Chapter 173-98 WAC, to be used to pay Ecology's cost to administer the State Revolving Fund by placing a percentage of the interest earned in an Administrative Charge Account. "Administrative Requirements" means the effective edition of ECOLOGY's Administrative Requirements for Recipients of Ecology Grants and Loans at the signing of this agreement. "Annual Debt Service" for any calendar year means for any applicable bonds or loans including the loan, all interest plus all principal due on such bonds or loans in such year. "Average Annual Debt Service" means, at the time of calculation, the sum of the Annual Debt Service for the remaining years of the loan to the last scheduled maturity of the loan divided by the number of those years. "Centennial Clean Water Program" means the state program funded from various state sources. "Contract Documents" means the contract between the RECIPIENT and the construction contractor for construction of the project. "Cost Effective Analysis" means a comparison of the relative cost -efficiencies of two or more potential ways of solving a water quality problem as described in Chapter 173-98-730 WAC. "Defease" or "Defeasance" means the setting aside in escrow or other special fund or account of sufficient investments and money dedicated to pay all principal of and interest on all or a portion of an obligation as it comes due. "Effective Date" means the earliest date on which eligible costs may be incurred. "Effective Interest Rate" means the total interest rate established by Ecology that includes the Administrative Charge. Version 10/30/2015 State of Washington Department of Ecology Page 15 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley "Estimated Loan Amount" means the initial amount of funds loaned to the RECIPIENT. "Estimated Loan Repayment Schedule" means the schedule of loan repayments over the term of the loan based on the Estimated Loan Amount. "Equivalency" means projects designated by ECOLOGY to meet additional federal requirements. "Final Accrued Interest" means the interest accrued beginning with the first disbursement of funds to the RECIPIENT through such time as the loan is officially closed out and a final loan repayment schedule is issued. "Final Loan Amount" means all principal of and interest on the loan from the Project Start Date through the Project Completion Date. "Final Loan Repayment Schedule" means the schedule of loan repayments over the term of the loan based on the Final Loan Amount. "Forgivable Principal" means the portion of a loan that is not required to be paid back by the borrower. "General Obligation Debt" means an obligation of the RECIPIENT secured by annual ad valorem taxes levied by the RECIPIENT and by the full faith, credit, and resources of the RECIPIENT. "General Obligation Payable from Special Assessments Debt" means an obligation of the RECIPIENT secured by a valid general obligation of the Recipient payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT. "Gross Revenue" means all of the earnings and revenues received by the RECIPIENT from the maintenance and operation of the Utility and all earnings from the investment of money on deposit in the Loan Fund, except (i) Utility Local Improvement Districts (ULID) Assessments, (ii) government grants, (iii) RECIPIENT taxes, (iv) principal proceeds of bonds and other obligations, or (v) earnings or proceeds (A) from any investments in a trust, Defeasance, or escrow fund created to Defease or refund Utility obligations or (B) in an obligation redemption fund or account other than the Loan Fund until commingled with other earnings and revenues of the Utility or (C) held in a special account for the purpose of paying a rebate to the United States Government under the Internal Revenue Code. "Guidelines" means the ECOLOGY's Funding Guidelines that that correlate to the State Fiscal Year in which the project is funded. "Initiation of Operation Date" means the actual date the Water Pollution Control Facility financed with proceeds of the loan begins to operate for its intended purpose. "Loan" means the Washington State Water Pollution Control Revolving Fund Loan or Centennial Clean Water Fund (Centennial) Loan made pursuant to this loan agreement. "Loan Amount" means either an Estimated Loan Amount or a Final Loan Amount, as applicable. Version 10/30/2015 State of Washington Department of Ecology Page 16 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley "Loan Fund" means the special fund of that name created by ordinance or resolution of the RECIPIENT for the repayment of the principal of and interest on the loan. "Loan Security" means the mechanism by which the RECIPIENT pledges to repay the loan. "Loan Term" means the repayment period of the loan. "Maintenance and Operation Expense" means all reasonable expenses incurred by the RECIPIENT in causing the Utility to be operated and maintained in good repair, working order, and condition including payments to other parties, but will not include any depreciation or RECIPIENT levied taxes or payments to the RECIPIENT in lieu of taxes. "Net Revenue" means the Gross Revenue less the Maintenance and Operation Expense. "Original Engineer's Estimate" means the engineer's estimate of construction costs included with bid documents. "Principal and Interest Account" means, for a loan that constitutes Revenue -Secured Debt, the account of that name created in the loan fund to be first used to repay the principal of and interest on the loan. "Project" means the project described in this agreement. "Project Completion Date" means the date specified in the agreement on which the Scope of Work will be fully completed. "Project Schedule" means that schedule for the project specified in the agreement. "Reserve Account" means, for a loan that constitutes Revenue -Secured Debt, the account of that name created in the loan fund to secure the payment of the principal of and interest on the loan. "Revenue -Secured Debt" means an obligation of the RECIPIENT secured by a pledge of the revenue of a utility and one not a general obligation of the RECIPIENT. "Risk -Based Determination" means an approach to sub -recipient monitoring and oversight based on risk factors associated to a RECIPIENT or project. "Scope of Work" means the tasks and activities constituting the project. "Section 319" means the section of the Clean Water Act that provides funding to address nonpoint sources of water pollution. "Senior Lien Obligations" means all revenue bonds and other obligations of the RECIPIENT outstanding on the date of execution of this loan agreement (or subsequently issued on a parity therewith, including refunding obligations) or issued after the date of execution of this loan agreement having a claim or lien on the Gross Revenue of the Utility prior and superior to the claim or lien of the loan, subject only to Maintenance and Operation Expense. "State Water Pollution Control Revolving Fund (Revolving Fund)" means the water pollution control revolving fund established by Chapter 90.50A.020 RCW. Version 10/30/2015 State of Washington Department of Ecology Page 17 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley "Termination Date" means the effective date of ECOLOGY's termination of the agreement. "Termination Payment Date" means the date on which the RECIPIENT is required to repay to ECOLOGY any outstanding balance of the loan and all accrued interest. "Total Eligible Project Cost" means the sum of all costs associated with a water quality project that have been determined to be eligible for ECOLOGY grant or loan funding. "Total Project Cost" means the sum of all costs associated with a water quality project, including costs that are not eligible for ECOLOGY grant or loan funding. "ULID" means any utility local improvement district of the RECIPIENT created for the acquisition or construction of additions to and extensions and betterments of the Utility. "ULID Assessments" means all assessments levied and collected in any ULID. Such assessments are pledged to be paid into the Loan Fund (less any prepaid assessments permitted by law to be paid into a construction fund or account). ULID Assessments will include principal installments and any interest or penalties which may be due. "Utility" means the sewer system, stormwater system, or the combined water and sewer system of the RECIPIENT, the Net Revenue of which is pledged to pay and secure the loan. SECTION 2: THE FOLLOWING CONDITIONS APPLY TO ALL RECIPIENTS OF WATER QUALITY COMBINED FINANCIAL ASSISTANCE FUNDING. The Water Quality Financial Assistance Funding Guidelines are included in this agreement by reference and are available on ECOLOGY's Water Quality Program website. A. Architectural and Engineering Services: The RECIPIENT certifies by signing this agreement that the requirements of Chapter 39.80 RCW, "Contracts for Architectural and Engineering Services," have been, or shall be, met in procuring qualified architectural/engineering services. The RECIPIENT shall identify and separate eligible and ineligible costs in the final architectural/engineering services contract and submit a copy of the contract to ECOLOGY. B. Best Management Practices (BMP) Implementation: If the RECIPIENT installs BMPs that are not approved by ECOLOGY prior to installation, the RECIPIENT assumes the risk that part or all of the reimbursement for that activity may be delayed or ineligible. For more details regarding BMP Implementation, please reference the Water Quality Financial Assistance Funding Guidelines available on ECOLOGY's Water Quality Program funding website. C. Cultural Resources: The RECIPIENT shall: 1) The RECIPIENT shall comply with all applicable federal, state and local environmental laws, statutes, regulations, executive orders, and permits. 2) The RECIPIENT shall comply with Ecology's Archaeological Resource and Historic Property review process. The RECIPIENT agrees that in no case shall construction activities, ground disturbance, or excavation of any kind, begin until provisions of this process are complied with. The RECIPIENT is responsible for developing a complete Inadvertent Discovery Plan (IDP). The IDP must be immediately available upon request by any party. The IDP must be readily available and be implemented to address any discovery. The RECIPIENT shall implement the procedures in Version 10/30/2015 State of Washington Department of Ecology Page 18 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley the IDP, and immediately notify ECOLOGY, the Department of Archeology and Historic Preservation (DAHP), and tribal representatives, if human remains, cultural, or archeological resources are discovered in the course of ground disturbing activities. For more details regarding requirements under this provision, please reference the Water Quality Financial Assistance Funding Guidelines available on ECOLOGY's Water Quality Program funding website. D. Electronic Fund Transfers: The RECIPIENT must register as a statewide vendor in order to receive payment reimbursement. Washington State's Department of Enterprise Services (DES) issues all payments. DES maintains a central vendor file for Washington State agency use to process vendor payments. The RECIPIENT can complete the registration process online at: http://des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. This registration process allows the RECIPIENT to sign up for direct deposit payments, also known as electronic fund transfers (EFT). If the RECIPIENT has questions about the vendor registration process or setting up direct deposit payments contact DES Payee Help Desk at (360) 664-7779 or payeehelpdesk@des.wa.gov. E. Equipment Purchase: Equipment not included in the scope of work or the Ecology approved construction plans and specifications, must be pre -approved by ECOLOGY's project manager before purchase. F. Funding Recognition: The RECIPIENT must inform the public about ECOLOGY or any EPA (see Section 3.B for Section 319 funded or Section 5.E for SRF funded projects) funding participation in this project through the use of project signs, acknowledgement in published materials, reports, the news media, websites, or other public announcements. Projects addressing site-specific locations must utilize appropriately sized and weather -resistant signs. Sign logos are available from ECOLOGY's Financial Manager upon request. G. Growth Management Planning: The RECIPIENT certifies by signing this agreement that it is in compliance with the requirements of Chapter 36.70A RCW, "Growth Management Planning by Selected Counties and Cities." If the status of compliance changes, either through RECIPIENT or legislative action, the RECIPIENT shall notify ECOLOGY in writing of this change within 30 days. H. Interlocal: The RECIPIENT certifies by signing this agreement that all negotiated interlocal agreements necessary for the project are, or shall be, consistent with the terms of this agreement and Chapter 39.34 RCW, "Interlocal Cooperation Act." The RECIPIENT shall submit a copy of each interlocal agreement necessary for the project to ECOLOGY upon request. I. Lobbying and Litigation: Costs incurred for the purposes of lobbying or litigation are not eligible for funding under this agreement. J. Post Project Assessment Survey: The RECIPIENT agrees to participate in a brief survey regarding the key project results or water quality project outcomes and the status of long-term environmental results or goals from the project approximately three years after project completion. A representative from ECOLOGY's Water Quality Program may contact the RECIPIENT to request this data. ECOLOGY may also conduct site interviews and inspections, and may otherwise evaluate the project, as part of this assessment. K. Project Status Evaluation: ECOLOGY may evaluate the status of this project 18 months from the effective date of this agreement. ECOLOGY's Project Manager and Financial Manager will meet with the RECIPIENT to review spending trends, completion of outcome measures, and overall project administration and performance. If the RECIPIENT fails to make satisfactory progress toward achieving project outcomes, ECOLOGY may change the scope of work, reduce grant funds, or increase oversight measures. Version 10/30/2015 State of Washington Department of Ecology Page 19 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley L. Technical Assistance: Technical assistance for agriculture activities provided under the terms of this agreement shall be consistent with the current U.S. Natural Resource Conservation Service ("NRCS") Field Office Technical Guide for Washington State. However, ECOLOGY may accept as eligible technical assistance, proposed practices, or project designs that do not meet these standards if approved in writing by the NRCS and ECOLOGY. SECTION 3: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND ONLY CENTENNIAL CLEAN WATER FUNDED PROJECTS BEING USED TO MATCH SECTION 319 FUNDS. The RECIPIENT must submit the following documents to ECOLOGY before this agreement is signed by ECOLOGY: 1. Federal Funding Accountability and Transparency Act (FFATA) Form, available on the Water Quality Program website. 2. Clean Water Act Section 319 Initial Data Reporting Sheet or the "Section 319 Initial Data Reporting" form in EAGL. A. Data Reporting: The RECIPIENT must complete the "Section 319 Initial Data Reporting" form in EAGL before this agreement can be signed by Ecology. This form is used to gather general information about the project. B. Funding Recognition and Outreach: In addition to Section 2.F of these Terms and Conditions, the RECIPIENT shall provide signage that informs the public that the project is funded by EPA. The signage shall contain the EPA logo and follow usage requirements available at http://www2.epa.gov/stylebook/using-epa-seal-and-logo. To obtain the appropriate EPA logo or seal graphic file, the RECIPIENT may sent a request to their Ecology's Financial Manager. To increase public awareness of projects serving communities where English is not the predominant language, RECIPIENTS are encouraged to provide their outreach strategies communication in non-English languages. Translation costs for this purpose are allowable, provided the costs are reasonable. The RECIPIENT shall use the following paragraph in all reports, documents, and signage developed under this agreement: "This project has been funded wholly or in part by the United States Environmental Protection Agency under an assistance agreement to the Washington State Department of Ecology. The contents of this document do not necessarily reflect the views and policies of the Environmental Protection Agency, nor does the mention of trade names or commercial products constitute endorsement or recommendation for use." C. Load Reduction Reporting: The RECIPIENT shall complete the "Section 319 Annual Load Reduction Reporting" form in EAGL by January 15 of each year and at project close-out. ECOLOGY may hold reimbursements until the RECIPIENT has completed the form. This form is used to gather information on pollutant load reductions for each best management practice (BMP) installed as a part of this project. D. Time Extension: The RECIPIENT may request a one-time extension for up to 12 months. However, the time extension cannot exceed the time limitation established in EPA's assistance agreement. In the event a time extension is requested and approved by ECOLOGY, the RECIPIENT must complete all eligible work performed under this agreement by the expiration date. Version 10/30/2015 State of Washington Department of Ecology Page 20 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley SECTION 4: THE FOLLOWING CONDITIONS APPLY TO SECTION 319 AND STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY. A. Accounting Standards: The RECIPIENT shall maintain accurate records and accounts for the project (PROJECT Records) in accordance with Generally Accepted Accounting Principles (GAAP) as issued by the Governmental Accounting Standards Board (GASB), including standards related to the reporting of infrastructure assets or in accordance with the standards in Chapter 43.09.200 RCW "Local Government Accounting — Uniform System of Accounting". B. Audit Requirements: In accordance with 2 CFR 200.501(a), the RECIPIENT agrees to obtain a single audit from an independent auditor, if their organization expends $750,000 or more in total Federal funds in their fiscal year. The RECIPIENT must submit the form SF -SAC and a Single Audit Report Package within 9 months of the end of the fiscal year or 30 days after receiving the report from an independent auditor. The SF -SAC and a Single Audit Report Package MUST be submitted using the Federal Audit Clearinghouse's Internet Data Entry System available at: https://harvester.census.gov/fac/collect/ddeindex.html. For complete information on how to accomplish the single audit submissions, go to the Federal Audit Clearinghouse Web site: http://harvester.census.gov/fac/. C. Archaeological Resources and Historic Properties (Section 106): See Section 2.0 of the terms and conditions of this agreement, the RECIPIENT shall comply with the additional requirements under section 106 of the National Historic Preservation Act (NHPA, 36 CFR 800). D. Consultant Cap: The RECIPIENT shall ensure that loan or grant funds provided under this agreement to reimburse for costs incurred by individual consultants (excluding overhead) is limited to the maximum daily rate for Level IV of the Executive Schedule (formerly GS -18), to be adjusted annually. The Executive Schedule can be found at: https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/. This limit applies to consultation services of designated individuals with specialized skills who are paid at a daily or hourly rate. This rate does not include transportation and subsistence costs for travel performed. Contracts for services awarded using the procurement requirements in Subpart D of 2 CFR 200 are not affected by this limitation unless the terms of the contract provide the RECIPIENT with responsibility for the selection, direction, and control of the individuals who shall be providing services under the contract at an hourly or daily rate of compensation. See 2 CFR 1500.9 for additional information. E. Data Universal Numbering System (DUNS) and Central Contractor Registration (CCR) Requirements: RECIPIENTs shall have a DUNS number. Unless exempted from this requirement under 2 CFR 25.110, the RECIPIENT must ensure that the organization's information in the System for Award Management (SAM), https://www.sam.gov, is kept current through project closeout. This requires that the RECIPIENT reviews and updates the information at least annually after the initial registration, and more frequently if information changes. F. Disadvantaged Business Enterprise (DBE): General Compliance, 40 CFR, Part 33. The RECIPIENT agrees to comply with the requirements of the Environmental Protection Agency's Program for Utilization of Small, Minority, and Women's Business Enterprises (MBE/WBE) 40CFR, Part 33 in procurement under this agreement. Six Good Faith Efforts, 40 CFR, Part 33, Subpart C. The RECIPIENT agrees to make the following good faith efforts whenever procuring construction, equipment, services and supplies under this agreement. Records documenting compliance with the following six good faith efforts shall be retained: 1) Ensure Disadvantaged Business Enterprises are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal, State and Local and Government Version 10/30/2015 State of Washington Department of Ecology Page 21 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley RECIPIENTs, this shall include placing Disadvantaged Business Enterprises on solicitation lists and soliciting them whenever they are potential sources. 2) Make information on forthcoming opportunities available to Disadvantaged Business Enterprises and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by Disadvantaged Business Enterprises in the competitive process. This includes, whenever possible, posting solicitations for bids or proposals for a minimum of thirty (30) calendar days before the bid or proposal closing date. 3) Consider in the contracting process whether firms competing for large contracts could subcontract with Disadvantaged Business Enterprises. For Indian Tribal, and State and Local Government RECIPIENTs, this shall include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by Disadvantaged Business Enterprises in the competitive process. 4) Encourage contracting with a consortium of Disadvantaged Business Enterprises when a contract is too large for one of these firms to handle individually. 5) Use services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. 6) If the prime contractor awards subcontracts, require the prime contractor to take the five good faith efforts steps in paragraphs 1 through 5 above. The RECIPIENT agrees to submit ECOLOGY's Contractor Participation Report Form D with each payment request. Contract Administration Provisions, 40 CFR, Section 33.302. The RECIPIENT agrees to comply with the contract administration provisions of 40 CFR, Section 33.302. Non-discrimination Provision. The RECIPIENT shall not discriminate on the basis of race, color, national origin or sex in the performance of this agreement. The RECIPIENT shall carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the RECIPIENT to carry out these requirements is a material breach of this agreement which may result in the termination of this contract or other legally available remedies. This does not preclude the RECIPIENT from enacting broader nondiscrimination protections. The RECIPIENT shall comply with all federal and state nondiscrimination laws, including, but not limited to Title VI and VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and Chapter 49.60 RCW, Washington's Law Against Discrimination, and 42 U.S.C. 12101 et seq, the Americans with Disabilities Act (ADA). In the event of the RECIPIENT's noncompliance or refusal to comply with any applicable nondiscrimination law, regulation, or policy, this agreement may be rescinded, canceled, or terminated in whole or in part, and the RECIPIENT may be declared ineligible for further funding from ECOLOGY. The RECIPIENT shall, however, be given a reasonable time in which to cure this noncompliance. The RECIPIENT shall include the following terms and conditions in contracts with all contractors, subcontractors, Version 10/30/2015 State of Washington Department of Ecology Page 22 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley engineers, vendors, and any other entity for work or services pertaining to this agreement. "The Contractor will not discriminate on the basis of race, color, national origin or sex in the performance of this Contract. The Contractor will carry out applicable requirements of 40 CFR Part 33 in the award and administration of contracts awarded under Environmental Protection Agency financial agreements. Failure by the Contractor to carry out these requirements is a material breach of this Contract which may result in termination of this Contract or other legally available remedies." Bidder List, 40 CFR, Section 33.501(b) and (c). The RECIPIENT agrees to create and maintain a bidders list. The bidders list shall include the following information for all firms that bid or quote on prime contracts, or bid or quote subcontracts, including both MBE/WBEs and non-MBE/WBEs. 1. Entity's name with point of contact 2. Entity's mailing address, telephone number, and e-mail address 3. The procurement on which the entity bid or quoted, and when 4. Entity's status as an MBE/WBE or non-MBE/WBE G. Electronic and information Technology (EIT) Accessibility: RECIPIENTs shall ensure that loan funds provided under this agreement for costs in the development or purchase of EIT systems or products provide individuals with disabilities reasonable accommodations and an equal and effective opportunity to benefit from or participate in a program, including those offered through electronic and information technology as per Section 504 of the Rehabilitation Act, codified in 40 CFR Part 7. Systems or products funded under this agreement must be designed to meet the diverse needs of users without barriers or diminished function or quality. Systems shall include usability features or functions that accommodate the needs of persons with disabilities, including those who use assistive technology. H. Hotel -Motel Fire Safety Act: The RECIPIENT shall ensure that all space for conferences, meetings, conventions or training seminars funded in whole or in part with federal funds complies with the protection and control guidelines of the Hotel and Motel Fire Safety Act (15 USC 2225a, PL 101-391, as amended). Recipients may search the Hotel -Motel National Master List at http://www.usfa.dhs.gov/applications/hotel/ to see if a property is in compliance, or to find other information about the Act. Pursuant to 15 USC 2225a. I. Trafficking In Persons: The RECIPIENT and RECIPIENT employees that are private entities shall not engage in forms of trafficking in persons during the period of time this agreement is effective. This includes, but is not limited to the procurement of a commercial sex act or forced labor. The RECIPIENT shall notify ECOLOGY immediately of any information received from any source alleging a violation under this provision. SECTION 5: THE FOLLOWING CONDITIONS APPLY TO STATE REVOLVING FUND (SRF) LOAN FUNDED PROJECTS ONLY. The RECIPIENT must submit the following documents/forms to ECOLOGY before this agreement is signed by ECOLOGY: 1. Opinion of RECIPIENT's Legal Council 2. Authorizing Ordinance or Resolution 3. Federal Funding Accountability and Transparency Act (FFATA) Form 4. CWSRF Federal Reporting Information form available in EAGL Version 10/30/2015 State of Washington Department of Ecology Page 23 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley 5. Fiscal Sustainability Plan Certification (only required if the project includes construction of a wastewater or stormwater facility construction) A. Alteration and Eligibility of Project: During the term of this agreement, the RECIPIENT (1) shall not materially alter the design or structural character of the project without the prior written approval of ECOLOGY and (2) shall take no action which would adversely affect the eligibility of the project as defined by applicable funding program rules and state statutes, or which would cause a violation of any covenant, condition, or provision herein. B. American Iron and Steel (Buy American): This loan provision applies to projects for the construction, alteration, maintenance, or repair of a "treatment works" as defined in the Federal Water Pollution Control Act (33 USC 1381 et seq.) The RECIPIENT shall ensure that all iron and steel products used in the project are produced in the United States. Iron and Steel products means the following products made primarily of iron or steel: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and construction materials. The RECIPIENT may request waiver from this requirement from the Administrator of the Environmental Protection Agency. The RECIPIENT must coordinate all waiver requests through ECOLOGY. This provision does not apply if the engineering plans and specifications for the project were approved by ECOLOGY prior to January 17, 2014. ECOLOGY reserves the right to request documentation of RECIPIENT'S compliance with this provision. C. Authority of RECIPIENT: This agreement is authorized by the Constitution and laws of the state of Washington, including the RECIPIENT's authority, and by the RECIPIENT pursuant to the authorizing ordinance or resolution. The RECIPIENT shall submit a copy of the authorizing ordinance or resolution to the ECOLOGY Financial Manager before this agreement shall be signed by ECOLOGY. D. Fiscal Sustainability Plan Certification: The RECIPIENT shall submit a completed Fiscal Sustainability Plan Certification before this agreement is signed by ECOLOGY. The Fiscal Sustainability Plan Certification is available from the ECOLOGY Financial Manager or on the Water Quality Program website. E. Funding Recognition and Outreach: In addition to Section 2.F of these Terms and Conditions, the RECIPIENT agrees to comply with the EPA SRF Signage Guidance in order to enhance public awareness of EPA assistance agreements nationwide. The signage guidance can be found at: http://www. ecy.wa.gov/programs/wq/funding/FundPrgm s/CW SRF/SignageGuidanceJune2015. pdf. F. Free Service: The RECIPIENT shall not furnish utility service to any customer free of charge if providing that free service affects the RECIPIENT's ability to meet the obligations of this agreement. G. Insurance: The RECIPIENT shall at all times carry fire and extended coverage, public liability, and property damage, and such other forms of insurance with responsible insurers and with policies payable to the RECIPIENT on such of the buildings, equipment, works, plants, facilities, and properties of the Utility as are ordinarily carried by municipal or privately -owned utilities engaged in the operation of like systems, and against such claims for damages as are ordinarily carried by municipal or privately -owned utilities engaged in the operation of like systems, or it shall self -insure or participate in an insurance pool or pools with reserves adequate, in the reasonable judgment of the RECIPIENT, to protect it against loss. H. Loan Interest Rate and Terms: This loan agreement shall remain in effect until the date of final repayment of the loan, unless terminated earlier according to the provisions herein. Version 10/30/2015 State of Washington Department of Ecology Page 24 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley When the Project Completion Date has occurred, ECOLOGY and the RECIPIENT shall execute an amendment to this loan agreement which details the final loan amount (Final Loan Amount), and ECOLOGY shall prepare a final loan repayment schedule. The Final Loan Amount shall be the combined total of actual disbursements made on the loan and all accrued interest to the computation date. The Estimated Loan Amount and the Final Loan Amount (in either case, as applicable, a "Loan Amount") shall bear interest based on the interest rate identified in this agreement as the "Effective Interest Rate," per annum, calculated on the basis of a 365 day year. Interest on the Estimated Loan Amount shall accrue from and be compounded monthly based on the date that each payment is mailed to the RECIPIENT. The Final Loan Amount shall be repaid in equal installments semiannually over the term of this loan "Loan Term" as outlined in this agreement. I. Loan Repayment: Sources of Loan Repayment 1. Nature of RECIPIENT's Obligation. The obligation of the RECIPIENT to repay the loan from the sources identified below and to perform and observe all of the other agreements and obligations on its part contained herein shall be absolute and unconditional, and shall not be subject to diminution by setoff, counterclaim, or abatement of any kind. To secure the repayment of the loan from ECOLOGY, the RECIPIENT agrees to comply with all of the covenants, agreements, and attachments contained herein. 2. For General Obligation. This loan is a General Obligation Debt of the RECIPIENT. 3. For General Obligation Payable from Special Assessments. This loan is a General Obligation Debt of the RECIPIENT payable from special assessments to be imposed within the constitutional and statutory tax limitations provided by law without a vote of the electors of the RECIPIENT on all of the taxable property within the boundaries of the RECIPIENT. 4. For Revenue -Secured: Lien Position. This loan is a Revenue -Secured Debt of the RECIPIENT's Utility. This loan shall constitute a lien and charge upon the Net Revenue junior and subordinate to the lien and charge upon such Net Revenue of any Senior Lien Obligations. In addition, if this loan is also secured by Utility Local Improvement Districts (ULID) Assessments, this loan shall constitute a lien upon ULID Assessments in the ULID prior and superior to any other charges whatsoever. 5. Other Sources of Repayment. The RECIPIENT may repay any portion of the loan from any funds legally available to it. 6. Defeasance of the Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT shall not be entitled to, and shall not affect, an economic Defeasance of the loan. The RECIPIENT shall not advance refund the loan. If the RECIPIENT defeases or advance refunds the loan, it shall be required to use the proceeds thereof immediately upon their receipt, together with other available RECIPIENT funds, to repay both of the following: (i) The Loan Amount with interest (ii) Any other obligations of the RECIPIENT to ECOLOGY under this agreement, unless in its sole discretion ECOLOGY finds that repayment from those additional sources would not be in the public interest. Version 10/30/2015 State of Washington Department of Ecology Page 25 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley Failure to repay the Loan Amount plus interest within the time specified in ECOLOGY's notice to make such repayment shall incur Late Charges and shall be treated as a Loan Default. 7. Refinancing or Early Repayment of the Project. So long as ECOLOGY shall hold this loan, the RECIPIENT shall give ECOLOGY thirty days written notice if the RECIPIENT intends to refinance or make early repayment of the loan. Method and Conditions on Repayments 1. Semiannual Payments. Notwithstanding any other provision of this agreement, the first semiannual payment of principal and interest on this loan shall be due and payable no later than one year after the project completion date or initiation of operation date, whichever comes first. Thereafter, equal payments shall be due every six months. If the due date for any semiannual payment falls on a Saturday, Sunday, or designated holiday for Washington State agencies, the payment shall be due on the next business day for Washington State agencies. Payments shall be mailed to: Department of Ecology Cashiering Unit P.O. Box 47611 Olympia WA 98504-7611 In lieu of mailing payments, electronic fund transfers can be arranged by working with ECOLOGY's Financial Manager. No change to the amount of the semiannual principal and interest payments shall be made without a formal amendment to this agreement. The RECIPIENT shall continue to make semiannual payments based on this agreement until the amendment is effective, at which time the RECIPIENT's payments shall be made pursuant to the amended agreement. 2. Late Charges. If any amount of the Final Loan Amount or any other amount owed to ECOLOGY pursuant to this agreement remains unpaid after it becomes due and payable, ECOLOGY may assess a late charge. The late charge shall be one percent per month on the past due amount starting on the date the debt becomes past due and until it is paid in full. 3. Repayment Limitations. Repayment of the loan is subject to the following additional limitations, among others: those on defeasance, refinancing and advance refunding, termination, and default and recovery of payments. 4. Prepayment of Loan. So long as ECOLOGY shall hold this loan, the RECIPIENT may prepay the entire unpaid principal balance of and accrued interest on the loan or any portion of the remaining unpaid principal balance of the Loan Amount. Any prepayments on the loan shall be applied first to any accrued interest due and then to the outstanding principal balance of the Loan Amount. If the RECIPIENT elects to prepay the entire remaining unpaid balance and accrued interest, the RECIPIENT shall first contact ECOLOGY's Revenue/Receivable Manager of the Fiscal Office. Version 10/30/2015 State of Washington Department of Ecology Page 26 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley J. Loan Security Due Regard: For loans secured with a Revenue Obligation: The RECIPIENT shall exercise due regard for Maintenance and Operation Expense and the debt service requirements of the Senior Lien Obligations and any other outstanding obligations pledging the Gross Revenue of the Utility, and it has not obligated itself to set aside and pay into the loan Fund a greater amount of the Gross Revenue of the Utility than, in its judgment, shall be available over and above such Maintenance and Operation Expense and those debt service requirements. Where collecting adequate gross utility revenue requires connecting additional users, the RECIPIENT shall require the sewer system connections necessary to meet debt obligations and expected operation and maintenance expenses. Levy and Collection of Taxes (if used to secure the repayment of the loan): For so long as the loan is outstanding, the RECIPIENT irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory tax limitations provided by law without a vote of its electors on all of the taxable property within the boundaries of the RECIPIENT in an amount sufficient, together with other money legally available and to be used therefore, to pay when due the principal of and interest on the loan, and the full faith, credit and resources of the RECIPIENT are pledged irrevocably for the annual levy and collection of those taxes and the prompt payment of that principal and interest. Not an Excess Indebtedness: For loans secured with a general obligation pledge or a general obligation pledge on special assessments: The RECIPIENT agrees that this agreement and the loan to be made do not create an indebtedness of the RECIPIENT in excess of any constitutional or statutory limitations. Pledge of Net Revenue and ULID Assessments in the ULID (if used to secure the repayment of this loan): For so long as the loan is outstanding, the RECIPIENT irrevocably pledges the Net Revenue of the Utility, including applicable ULID Assessments in the ULID, to pay when due the principal of and interest on the loan. Reserve Requirement: For loans that are Revenue -Secured Debt with terms greater than five years, the RECIPIENT must accumulate a reserve for the loan equivalent to at least the Average Annual Debt Service on the loan during the first five years of the repayment period of the loan. This amount shall be deposited in a Reserve Account in the Loan Fund in approximately equal annual payments commencing within one year after the initiation of operation or the project completion date, whichever comes first. "Reserve Account" means, for a loan that constitutes Revenue -Secured Debt, an account of that name created in the Loan Fund to secure the payment of the principal and interest on the loan. The amount on deposit in the Reserve Account may be applied by the RECIPIENT (1) to make, in part or in full, the final repayment to ECOLOGY of the loan amount or, (2) if not so applied, for any other lawful purpose of the RECIPIENT once the Loan Amount, plus interest and any other amounts owing to ECOLOGY, have been paid in full. Utility Local Improvement District (ULID) Assessment Collection (if used to secure the repayment of the loan): All ULID Assessments in the ULID shall be paid into the loan Fund and used to pay the principal of and interest on the loan. The ULID Assessments in the ULID may be deposited into the Reserve Account to satisfy a Reserve Requirement if a Reserve Requirement is applicable. K. Maintenance and Operation of a Funded Utility: The RECIPIENT shall at all times maintain and keep a funded Utility in good repair, working order and condition and also shall at all times operate the Utility and the business in an efficient manner and at a reasonable cost. L. Opinion of RECIPIENT's Legal Counsel: The RECIPIENT must submit an "Opinion of Legal Counsel to the Version 10/30/2015 State of Washington Department of Ecology Page 27 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley RECIPIENT" to ECOLOGY before this agreement shall be signed. ECOLOGY will provide the form. M. Prevailing Wage (Davis -Bacon Act): The RECIPIENT agrees, by signing this agreement, to comply with the Davis -Bacon Act prevailing wage requirements. This applies to the construction, alteration, and repair of treatment works carried out in whole or in part with assistance made available by the State Revolving Fund as authorized by Section 513, title VI of the Federal Water Pollution Control Act (33 U.S.C. 1372). Laborers and mechanics employed by contractors and subcontractors shall be paid wages not less often than once a week and at rates not less than those prevailing on projects of a character similar in the locality as determined by the Secretary of Labor. The RECIPIENT shall obtain the wage determination for the area in which the project is located prior to issuing requests for bids, proposals, quotes or other methods for soliciting contracts (solicitation). These wage determinations shall be incorporated into solicitations and any subsequent contracts. The RECIPIENT shall ensure that the required EPA contract language regarding Davis -Bacon Wages is in all contracts and sub contracts in excess of $2,000. The RECIPIENT shall maintain records sufficient to document compliance with the Davis -Bacon Act, and make such records available for review upon request. The RECIPIENT also agrees, by signing this agreement, to comply with State Prevailing Wages on Public Works, Chapter 39.12 RCW, as applicable. Compliance may include the determination whether the project involves "public work" and inclusion of the applicable prevailing wage rates in the bid specifications and contracts. The RECIPIENT agrees to maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and make such records available for review upon request. N. Litigation; Authority: No litigation is now pending, or to the RECIPIENT's knowledge, threatened, seeking to restrain, or enjoin: (i) the execution of this agreement; or (ii) the fixing or collection of the revenues, rates, and charges or the formation of the ULID and the levy and collection of ULID Assessments therein pledged to pay the principal of and interest on the loan (for revenue secured lien obligations); or (iii) the levy and collection of the taxes pledged to pay the principal of and interest on the loan (for general obligation -secured loans and general obligation payable from special -assessment -secured loans); or (iv) in any manner questioning the proceedings and authority under which the agreement, the loan, or the project are authorized. Neither the corporate existence or boundaries of the RECIPIENT nor the title of its present officers to their respective offices is being contested. No authority or proceeding for the execution of this agreement has been repealed, revoked, or rescinded. O. Representations and Warranties: The RECIPIENT represents and warrants to ECOLOGY as follows: Application: Material Information. All information and materials submitted by the RECIPIENT to ECOLOGY in connection with its loan application were, when made, and are, as of the date the RECIPIENT signs this agreement, true and correct. There is no material adverse information relating to the RECIPIENT, the project, the loan, or this agreement known to the RECIPIENT which has not been disclosed in writing to ECOLOGY. Existence; Authority. It is a duly formed and legally existing municipal corporation or political subdivision of the Version 10/30/2015 State of Washington Department of Ecology Page 28 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley state of Washington or a federally recognized Indian Tribe. It has full corporate power and authority to execute, deliver, and perform all of its obligations under this agreement and to undertake the project identified herein. Certification. Each payment request shall constitute a certification by the RECIPIENT to the effect that all representations and warranties made in this loan agreement remain true as of the date of the request and that no adverse developments, affecting the financial condition of the RECIPIENT or its ability to complete the project or to repay the principal of or interest on the loan, have occurred since the date of this loan agreement. Any changes in the RECIPIENT's financial condition shall be disclosed in writing to ECOLOGY by the RECIPIENT in its request for payment. P. Sale or Disposition of Utility: The RECIPIENT shall not sell, transfer, or otherwise dispose of any of the works, plant, properties, facilities, or other part of the Utility or any real or personal property comprising a part of the Utility unless: 1. The facilities or property transferred are not material to the operation of the Utility, or have become unserviceable, inadequate, obsolete, or unfit to be used in the operation of the Utility or are no longer necessary, material, or useful to the operation of the Utility; or 2. The aggregate depreciated cost value of the facilities or property being transferred in any fiscal year comprises no more than three percent of the total assets of the Utility; or 3. The RECIPIENT receives from the transferee an amount equal to an amount which will be in the same proportion to the net amount of Senior Lien Obligations and this LOAN then outstanding (defined as the total amount outstanding less the amount of cash and investments in the bond and loan funds securing such debt) as the Gross Revenue of the Utility from the portion of the Utility sold or disposed of for the preceding year bears to the total Gross Revenue for that period. 4. Expressed written agreement by the DEPARTMENT. The proceeds of any transfer under this paragraph must be used (1) to redeem promptly, or irrevocably set aside for the redemption of, Senior Lien Obligations and to redeem promptly the loan, and (2) to provide for part of the cost of additions to and betterments and extensions of the Utility. Q. Sewer -Use Ordinance or Resolution: If not already in existence, the RECIPIENT shall adopt and shall enforce a sewer -use ordinance or resolution. Such ordinance or resolution shall be submitted to ECOLOGY upon request. The sewer use ordinance must include provisions to: 1) Prohibit the introduction of toxic or hazardous wastes into the RECIPIENT's sewer system. 2) Prohibit inflow of stormwater. 3) Require that new sewers and connections be properly designed and constructed. R. Termination and Default: Termination and Default Events 1. For Insufficient ECOLOGY or RECIPIENT Funds. ECOLOGY may terminate this loan agreement for insufficient ECOLOGY or RECIPIENT funds. Version 10/30/2015 State of Washington Department of Ecology Page 29 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley 2. For Failure to Commence Work. ECOLOGY may terminate this loan agreement for failure of the RECIPIENT to commence project work. 3. Past Due Payments. The RECIPIENT shall be in default of its obligations under this loan agreement when any loan repayment becomes 60 days past due. 4. Other Cause. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance in full by the RECIPIENT of all of its obligations under this loan agreement. The RECIPIENT shall be in default of its obligations under this loan agreement if, in the opinion of ECOLOGY, the RECIPIENT has unjustifiably failed to perform any obligation required of it by this loan agreement. Procedures for Termination. If this loan agreement is terminated prior to project completion, ECOLOGY shall provide to the RECIPIENT a written notice of termination at least five working days prior to the effective date of termination (the "Termination Date"). The written notice of termination by the ECOLOGY shall specify the Termination Date and, when applicable, the date by which the RECIPIENT must repay any outstanding balance of the loan and all accrued interest (the "Termination Payment Date"). Termination and Default Remedies No Further Payments. On and after the Termination Date, or in the event of a default event, ECOLOGY may, at its sole discretion, withdraw the loan and make no further payments under this agreement. Repayment Demand. In response to an ECOLOGY initiated termination event, or in response to a loan default event, ECOLOGY may at its sole discretion demand that the RECIPIENT repay the outstanding balance of the Loan Amount and all accrued interest. Interest after Repayment Demand. From the time that ECOLOGY demands repayment of funds, amounts owed by the RECIPIENT to ECOLOGY shall accrue additional interest at the rate of one percent per month, or fraction thereof. Accelerate Repayments. In the event of a default, ECOLOGY may, in its sole discretion, declare the principal of and interest on the loan immediately due and payable, subject to the prior lien and charge of any outstanding Senior Lien Obligation upon the Net Revenue. That is, the loan is not subject to acceleration so long as any Senior Lien Obligations are outstanding. Repayments not made immediately upon such acceleration will incur Late Charges. Late Charges. All amounts due to ECOLOGY and not paid by the RECIPIENT by the Termination Payment Date or after acceleration following a default event, as applicable, shall incur late charges. Intercept State Funds. In the event of a default event and in accordance with Chapter 90.50A.060 RCW, "Defaults," any state funds otherwise due to the RECIPIENT may, at ECOLOGY's sole discretion, be withheld and applied to the repayment of the loan. Property to ECOLOGY. In the event of a default event and at the option of ECOLOGY, any personal property (equipment) acquired under this agreement may, in ECOLOGY's sole discretion, become ECOLOGY's property. In that circumstance, ECOLOGY shall reduce the RECIPIENT's liability to repay money by an amount reflecting the fair value of such property. Version 10/30/2015 State of Washington Department of Ecology Page 30 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley Documents and Materials. If this agreement is terminated, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT shall, at the option of ECOLOGY, become ECOLOGY property. The RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Collection and Enforcement Actions. In the event of a default event, the state of Washington reserves the right to take any actions it deems necessary to collect the amounts due, or to become due, or to enforce the performance and observance of any obligation by the RECIPIENT, under this agreement. Fees and Expenses. In any action to enforce the provisions of this agreement, reasonable fees and expenses of attorneys and other reasonable expenses (including, without limitation, the reasonably allocated costs of legal staff) shall be awarded to the prevailing party as that term is defined in Chapter 4.84.330 RCW. Damages. Notwithstanding ECOLOGY's exercise of any or all of the termination or default remedies provided in this agreement, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and/or the state of Washington because of any breach of this agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. S. User -Charge System: The RECIPIENT certifies that it has the legal authority to establish and implement a user -charge system and shall adopt a system of user -charges to assure that each user of the utility shall pay its proportionate share of the cost of operation and maintenance, including replacement during the design life of the project. In addition, the RECIPIENT shall regularly evaluate the user -charge system, at least annually, to ensure the system provides adequate revenues necessary to operate and maintain the utility, to establish a reserve to pay for replacement, to establish the required Loan Reserve Account, and to repay the loan. WATER QUALITY COMBINED FINANCIAL ASSISTANCE TERMS AND CONDITIONS LAST UPDATED ON 10/04/2016 GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, Version 10/30/2015 State of Washington Department of Ecology Page 31 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION" without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov> and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. • Receives more than $25,000 in federal funds under this award. • Receives more than 80 percent of its annual gross revenues from federal funds. • Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www.fsrs.gov <http://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov/>. For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>. Version 10/30/2015 State of Washington Department of Ecology Page 32 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 1/22/2018 VERSION 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL Edition." (haps://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic resources. The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered, disturbed, or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: • For capital construction projects or land acquisitions for capital construction projects, if required, comply with Governor Executive Order 05-05, Archaeology and Cultural Resources. • For projects with any federal involvement, if required, comply with the National Historic Preservation Act. • Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site. b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff and contractors working at the project site. • Implement the IDP when cultural resources or human remains are found at the project site. c) If any archeological or historic resources are found while conducting work under this Agreement: • Immediately stop work and notify the ECOLOGY Program, the Department of Archaeology and Historic Preservation at (360) 586-3064, any affected Tribe, and the local government. d) If any human remains are found while conducting work under this Agreement: Version 10/30/2015 State of Washington Department of Ecology Page 33 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and then the ECOLOGY Program. e) Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting cultural resources and human remains. 4. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT. 5. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 6. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State Department of Enterprise Services' Statewide Payee Desk. RECIPIENT must register as a payee by submitting a Statewide Payee Registration form and an IRS W-9 form at the website, http://www.des.wa.gov/services/ContractingPurchasing/Business/VendorPay/Pages/default.aspx. For any questions about the vendor registration process contact the Statewide Payee Help Desk at (360) 407-8180 or email payeehelpdesk@watech.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and other reports required by this agreement. Failure to comply may result in delayed reimbursement. 7. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. Version 10/30/2015 State of Washington Department of Ecology Page 34 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to conform to that statute or rule of law. 8. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 9. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion. 10. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties' choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 11. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact Version 10/30/2015 State of Washington Department of Ecology Page 35 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley the ECOLOGY Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall: • Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA) officer or the Program QA coordinator instructs otherwise. • Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work. b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS) data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at: https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. 12. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 13. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement. 14. INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. 15. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 16. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE) RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women -owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified Version 10/30/2015 State of Washington Department of Ecology Page 36 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 17. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; and (f) the General Terms and Conditions. 18. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 19. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY, all financial, performance, and other reports required by the agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 20. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to Version 10/30/2015 State of Washington Department of Ecology Page 37 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 21. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of Version 10/30/2015 State of Washington Department of Ecology Page 38 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 22. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 23. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to this end the provisions of this Agreement are declared to be severable. 24. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 25. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. 26. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, and 100% post -consumer recycled paper. For more suggestions visit ECOLOGY's web page: Green Purchasing, , https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 27. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the Version 10/30/2015 State of Washington Department of Ecology Page 39 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non -Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non -Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the recipient/contractor through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the recipient/contractor. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the agreement and any amendments. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work Version 10/30/2015 State of Washington Department of Ecology Page 40 of 40 Agreement No: WQC-2016-SpoVal-00120 Project Title: Recipient Name: Drywell Retrofit with Pavement Preservation City of Spokane Valley completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 28. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 29. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. Version 10/30/2015 Meeting Date: CITY OF SPOKANE VALLEY Request for Council Action March 26, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of proposed Ordinance #19-003 which amends the 2019 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council took formal action on the 2019 Budget when it was adopted on November 13, 2018. On February 26, 2019, an Administrative Report was delivered to Council regarding the need for a budget amendment. On March 12, 2019, a public hearing was held on this topic as well as a first reading of Ordinance #19-003. BACKGROUND: Since the initial adoption of the 2019 Budget on November 13, 2018, a number of events have transpired in the normal course of operations that necessitate a 2019 Budget amendment. Proposed amendments include: #001 - General Fund Revenues are increased by $500 to account for the possibility of the City receiving additional grant funds from the AWC Wellness program. Provide additional appropriations (expenditures) of $7,459,300 comprised of: • $62,456 increase in Council salaries and related payroll taxes and benefits due to the increases from the salary commission as discussed at the January 15, 2019 Council meeting. • $4,000 increase in the travel budget for the Mayor. • $143,744 increase in salaries/wages and related payroll taxes and benefits across various departments to account to changes approved in the collective bargaining agreement as discussed at the November 6, 2018 Council meeting. • $3,000 increase to the employee training budget for Human Resources in order to provide a CPR and first aid class to City staff. • $500 increase in employee health and wellness expenditures to account for the possibility of the City receiving additional grant funds from the AWC Wellness program. • $16,300 increase in election costs paid to Spokane County related to costs of return postage for ballots distributed to City voters. • $120,000 to replenish the Winter Weather Reserve Fund #122 back to a fund balance of $500,000. The Street O&M Fund was over budget on snow removal expenditures in 2018 by about $114,000, which is being reimbursed to Fund #101 from Fund #122. The budget amendment of $120,000 is a bit higher than current actuals since the 2018 books are not currently closed and there could be lingering snow removal costs that will be recorded into 2018. Only the amount of actual expenditures will be transferred, not to exceed $120,000. • $7,109,300 transferred to Capital Reserve Fund #312 which represents the 2017 yearend fund balance in excess of 50% of recurring expenditures. 1 A future budget amendment will include the generators for both City Hall and the precinct. Both of these items were budgeted in 2018, but were not able to be expended due to ongoing research on the cost of acquiring and installing the generators. Both generators will be included in a future budget amendment once the final costs have been determined. #101 — Street O&M Fund Revenues are proposed to increase by $120,000 for a transfer in from the Winter Weather Reserve Fund #122 in order to reimburse Fund #101 for snow removal costs in excess of budget of about $114,000. The budget amendment of $120,000 is a bit higher than current actuals since the 2018 books are not currently closed and there could be lingering snow removal costs that will be recorded into 2018. Only the amount of actual expenditures will be transferred, not to exceed $120,000. Provide additional appropriations (expenditures) of $31,353 comprised of: • $13,197 increase in salaries/wages and related payroll taxes and benefits to account to changes approved in the collective bargaining agreement as discussed at the November 6, 2018 Council meeting. • $18,156 increase in contract street maintenance costs. This increase is related to the roadway landscaping services contract which is split 25% to the Street Fund #101 and 75% to the Stormwater Fund #402. Collectively between these two funds, $62,257 was budgeted for this contract in 2019; however the actual costs for the contract is $134,878. The increase of $72,621 was due to adding new services areas along new construction in the amount of $17,876 as well as the increase in prevailing wages for Landscape Labor. #104 — Hotel / Motel Tax — Tourism Facilities Fund Increase revenues by $275,000 reflecting a transfer in from the Hotel / Motel Fund #105 that was approved through the lodging tax process at the December 11, 2018 Council meeting. #105 — Hotel / Motel Tax Fund Net change of $0 in expenditures; however, transfers out to the Hotel / Motel Tax — Tourism Facilities Fund #104 are increased by $275,000 and tourism promotion costs are reduced by $275,000, as was approved during the lodging tax process at the December 11, 2018 Council meeting. #122 — Winter Weather Reserve Fund Revenues are increased by $120,000 reflecting a transfer in from the General Fund #001 to replenish the fund balance to $500,000. The Street O&M Fund was over budget on snow removal expenditures in 2018 by about $114,000, which is being reimbursed to Fund #101 from Fund #122. The budget amendment of $120,000 is a bit higher than current actuals since the 2018 books are not currently closed and there could be lingering snow removal costs that will be recorded into 2018. Only the amount of actual expenditures will be transferred, not to exceed $120,000. Expenditures are proposed to increase by $120,000 for a transfer out to the Street O&M Fund #101. See previous explanation. 2 #303 — Street Capital Proiects Fund Revenues and expenditures are proposed to increase by $6,443,000 in order to add 2019 construction for the Barker Rd. Reconstruction — Euclid to the Grade Separation Project (GSP), preliminary engineering for the Barker Rd. Reconstruction — Euclid to the Spokane River, and construction for Garland Ave. These projects were discussed at the January 29, 2019 Council meeting. The increases are as follows: • $3,265,000 for Barker Rd. — Euclid to GSP which is funded by $675,600 in grant proceeds and $2,589,400 in transfers in from the Capital Reserve Fund #312. • $178,000 for Barker Rd. — Euclid to River which is funded by $178,000 in transfers in from the Capital Reserve Fund #312. • $3,000,000 for Garland Ave. which is funded by $1,500,000 in developer contributions and $1,500,000 in transfers in from the Capital Reserve Fund #312. #312 — Capital Reserve Fund Revenues are increased due to a transfer of $7,109,300 from General Fund #001 which represents the 2017 yearend fund balance in excess of 50% of recurring expenditures. Expenditures are increased by $4,267,400 for transfers out to the Street Capital Projects Fund #303 for the Barker Rd. Reconstruction projects and the Garland Ave. Construction project (see explanations under Fund #303 above). These projects were discussed at the January 29, 2019 Council meeting. #402 — Stormwater Management Fund Provide additional appropriations (expenditures) of $62,518 comprised of: • $8,052 increase in salaries/wages and related payroll taxes and benefits to account to changes approved in the collective bargaining agreement as discussed at the November 6, 2018 Council meeting. • $54,466 increase in contract street maintenance costs. This increase is related to the roadway landscaping services contract which is split 25% to the Street Fund #101 and 75% to the Stormwater Fund #402. Collectively between these two funds, $62,257 was budgeted for this contract in 2019; however the actual costs for the contract is $134,878. The increase of $72,621 was due to adding new services areas along new construction in the amount of $17,876 as well as the increase in prevailing wages for Landscape Labor. The 2018 Budget amendment reflects the changes noted above and will affect 8 funds resulting in total revenue increases of $14,067,800 and expenditure increases of $18,383,571. 001 General Fund 101 Street O&M Fund 104 HotelMotel Tax - Tourism Facilities Fund 105 HotelMotel Tax Fund 122 Winter Weather Reserve Fund 303 Street Capital Projects Fund 312 Capital Reserve Fund 402 Stormwater Management Fund 500 7,459,300 120,000 31,353 275,000 0 0 0 120,000 120,000 6,443,000 6,443,000 7,109,300 4,267,400 0 62,518 14, 067, 800 18, 383, 571 3 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 101 Street O&M Fund 104 HotelMotel Tax - Tourism Facilities Fund 105 HotelMotel Tax Fund 122 Winter Weather Reserve Fund 303 Street Capital Projects Fund 312 Capital Reserve Fund 402 Stormwater Management Fund 500 7,459,300 120,000 31,353 275,000 0 0 0 120,000 120,000 6,443,000 6,443,000 7,109,300 4,267,400 0 62,518 14, 067, 800 18, 383, 571 3 The 2019 Budget amendment also includes two changes to the Employee Position Classification Monthly Salary Schedule in order to reflect a change in the grade of one position and to add a Recreation Specialist position to fill instead of the vacant Senior Center Specialist position. The overall FTE count at the City is unchanged, and the total number of FTEs for the City will remain 93.75 in the 2019 Budget. OPTIONS: Move to approve Ordinance 19-003, with or without further amendments. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #19-003 amending Ordinance #19-003 which adopted a budget for the period January 1, 2019 through December 31, 2019. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2019 Budget that was adopted on November 13, 2018. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #19-003 • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. • Proposed amended Full Time Equivalent Employees schedule. 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 19-003 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 18-024, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2019 THROUGH DECEMBER 31, 2019; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council approved Ordinance 18-024 on November 13, 2018, which adopted the 2019 annual budget; and WHEREAS, subsequent to the November 13, 2018 adoption of the 2019 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, certain changes to employee positions have been made by the City Manager, which necessitate changes to the Employee Position Classification Monthly Salary Schedule that was included in the 2019 annual budget; and WHEREAS, certain changes were necessary to the salaries for Councilmembers, and salaries and wages for employees from what were included in the adopted 2019 annual budget; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2019 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2019 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 18-024 adopted a budget for the twelve months beginning January 1, 2019 and ending December 31, 2019. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 18-024 is hereby further amended as set forth in Attachment A to this Ordinance, which is incorporated herein. Section 2. Amended Employee Position Classification Monthly Salary Schedule. Ordinance No. 18-024 adopted an Employee Position Classification Monthly Salary Schedule as part of the budget for the twelve months beginning January 1, 2019 and ending December 31, 2019. The schedule is hereby amended as set forth in Attachment B to this Ordinance, which is incorporated herein. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Ordinance 19-003 amending the 2019 budget Page 1 of 4 Passed by the City Council of the City of Spokane Valley this day of March 2019. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 19-003 amending the 2019 budget Page 2 of 4 ATTACHMENT A Sources Uses Fund No. Annual Appropriation Funds Be ginning Fund Balance Revenues Total Sources Appropriations Estimated Ending Fund Balance Adopted via Ord. 18-024 Amended via Ord. 19-003 Total Revenues Adopted via Ord. 18-024 Amended via Ord. 19-003 Total Appropriations 001 General 37,129,960 45,537,322 500 45,537,822 82,667,782 43,033,369 7,459,300 50,492,669 32,175,113 101 Street O&M 719,995 4,918,044 120,000 5,038,044 5,758,039 4,918,044 31,353 4,949,397 808,642 103 Paths & Trails 5,417 9,200 0 9,200 14,617 0 0 0 14,617 104 Hotel/Motel Tax - Tourism Facilities 1,918,072 397,000 275,000 672,000 2,590,072 0 0 0 2,590,072 105 Hotel/Motel Tax 277,929 602,000 0 602,000 879,929 655,000 0 655,000 224,929 106 Solid Waste 319,458 1,726,300 0 1,726,300 2,045,758 1,726,300 0 1,726,300 319,458 107 PEG 84,831 76,000 0 76,000 160,831 71,100 0 71,100 89,731 120 CenterPlace Operating Reserve 300,000 0 0 0 300,000 0 0 0 300,000 121 Service Level Stabilization 5,500,000 0 0 0 5,500,000 0 0 0 5,500,000 122 Winter Weather Reserve 503,070 5,000 120,000 125,000 628,070 500,000 120,000 620,000 8,070 204 Debt Service LTGO 03 0 998,350 0 998,350 998,350 998,350 0 998,350 0 301 Capital Projects 2,482,789 1,022,000 0 1,022,000 3,504,789 1,370,947 0 1,370,947 2,133,842 302 Special Capital Projects 3,252,834 1,025,000 0 1,025,000 4,277,834 984,209 0 984,209 3,293,625 303 Street Capital Projects (13,762) 5,432,987 6,443,000 11,875,987 11,862,225 5,432,987 6,443,000 11,875,987 (13,762) 309 Parks Capital Projects 29,463 1,907,096 0 1,907,096 1,936,559 1,812,095 0 1,812,095 124,464 310 Civic Facilities Capital Projects 857,737 9,000 0 9,000 866,737 0 0 0 866,737 311 Pavement Preservation 4,637,315 5,760,900 0 5,760,900 10,398,215 7,288,200 0 7,288,200 3,110,015 312 Capital Reserve 8,974,920 50,000 7,109,300 7,159,300 16,134,220 1,239,332 4,267,400 5,506,732 10,627,488 313 City Hall Construction 87,636 0 0 0 87,636 0 0 0 87,636 314 Railroad Grade Separation Projects 1,036,471 3,800,000 0 3,800,000 4,836,471 4,700,000 0 4,700,000 136,471 68,104,135 73,276,199 14,067,800 87,343,999 155,448,134 74,729,933 18,321,053 93,050,986 62,397,148 Sources Uses Revenues Appropriations Estimated Be ginning Ending Fund Working Adopted via Amended via Total Total Adopted via Amended via Total Working No. Working Capital Funds Capital Ord. 18-024 Ord. 19-003 Revenues Sources Ord. 18-024 Ord. 19-003 Appropriations Capital 402 Stormwater Management 2,160,721 1,616,607 0 1,616,607 3,777,328 2,297,332 62,518 2,359,850 1,417,478 403 Aquifer Protection Area 1,840,005 1,670,248 0 1,670,248 3,510,253 832,600 0 832,600 2,677,653 501 Equipment Rental & Replacement 1,290,971 1,258,812 0 1,258,812 2,549,783 20,000 0 20,000 2,529,783 502 Risk Management 263,778 244,261 0 244,261 508,039 390,000 0 390,000 118,039 5,555,475 4,789,928 0 4,789,928 10,345,403 3,539,932 62,518 3,602,450 6,742,953 Total of all Funds 73,659,610 78,066,127 14,067,800 92,133,927 165,793,537 78,269,865 18,383,571 96,653,436 69,140,101 Ordinance 19-003 amending the 2019 budget Page 3 of 4 ATTACHMENT B EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Effective January1, 2019 Position Title Grade 2019 Range City Manager Unclassified Deputy City Manager 21-22 9,066.16 - 15,576.80 City Attorney 21 9,066.16 - 14,019.24 Finance Director 21 9,066.16 - 14,019.24 Parks and Recreation Director 20 8,159.44 - 12,618.24 City Engineer 19 7,343.36 - 11,356.54 Deputy City Attorney 19 7,343.36 - 11,356.54 Human Resources Manager 19 7,343.36 - 11,356.54 Planning Manager 18 6,609.87 - 10,220.38 Building Official 18 6,609.87 - 10,220.38 Engineering Manager 18 6,609.87 - 10,220.38 Economic Development Manager 18 6,609.87 - 10,220.38 Senior Engineer 17 5,948.55 - 9,197.96 Accounting Manager 17 5,948.55 - 9,197.96 Assistant Building Official 17 5,948.55 - 9,197.96 Public Works Superintendent 17 5,948.55 - 9,197.96 Attorney 16 5,353.16 - 8,277.64 City Clerk 16 5,353.16 - 8,277.64 Engineer 16 5,353.16 - 8,277.64 Senior Administrative Analyst 16 5,353.16 - 8,277.64 Senior Planner 16 5,353.16 - 8,277.64 Development Services Coordinator 16 5,353.16 - 8,277.64 GIS/Database Administrator 16 5,353.16 - 8,277.64 Accountant/Budget Analyst 16 5,353.16 - 8,277.64 Associate Planner 15 4,818.50 - 7,450.38 Assistant Engineer 15 4,818.50 - 7,450.38 IT Specialist 15 4,818.50 - 7,450.38 Engineering Technician II 15 4,818.50 - 7,450.38 Economic Development Project Specialist 15 4,818.50 - 7,450.38 Senior Plans Examiner 15 4,818.50 - 7,450.38 Public Information Officer 15 4,818.50 - 7,450.38 Human Resource Analyst 14 4,336.92 - 6,705.86 Administrative Analyst 14 4,336.92 - 6,705.86 CenterPlace Coordinator 14 4,336.92 - 6,705.86 Planner 14 4,336.92 - 6,705.86 Building Inspector II 14 4,336.92 - 6,705.86 Plans Examiner 14 4,336.92 - 6,705.86 Engineering Technician I 14 4,336.92 - 6,705.86 Senior Permit Specialist 14 4,336.92 - 6,705.86 Code Enforcement Officer 14 4,336.92 - 6,705.86 Maintenance/Construction Inspector 13-14 3,902.91 - 6,705.86 Recreation Coordinator 13-14 3,902.91 - 6,705.86 Deputy City Clerk 13-14 3,902.91 - 6,705.86 Customer Relations/Facilities Coordinator 13 3,902.91 - 6,035.04 Building Inspector I 13 3,902.91 - 6,035.04 Executive Assistant 13 3,902.91 - 6,035.04 Planning Technician 13 3,902.91 - 6,035.04 Senior Center Specialist 12-13 3,513.90 - 6,035.04 Human Resources Technician 12-13 3,513.90 - 6,035.04 Permit Facilitator 12 3,513.90 - 5,431.40 Help Desk Technician 12 3,513.90 - 5,431.40 Accounting Technician 12 3,513.90 - 5,431.40 Administrative Assistant 12 3,513.90 - 5,431.40 Recreation Specialist 12 3,513.90 - 5,431.40 Permit Specialist 11-12 3,161.54 - 5,431.40 Maintenance Worker 11-12 3,161.54 - 5,431.40 Office Assistant II 10-11 2,845.20 - 4,888.50 Custodian 10 2,845.20 - 4,398.62 Office Assistant I 9-10 2,561.00 - 4,398.62 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. Ordinance 19-003 amending the 2019 budget Page 4 of 4 P:IFinance12019 Budget\Amendment #1\2019 03 26 2nd Reading12019 Amendment No 1 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget - Amendment #1 Line Item Detail 3/2612019 1 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund Recurring Revenues AWC Health & Wellness Reimbursemei 001.018.016.360.49.13 Recurring Expenditures Salaries & Wages - Council Payroll Taxes & Benefits - Council Travel/Mileage Position 1 Salaries & Wages - City Manager Payroll Taxes & Benefits - City Mngr Salaries & Wages - City Attorney 001.011.000.511.60.10.00 001.011.000.511.60.2X.00 001.011.000.511.60.43.11 001.013.000.513.10.10.00 001.013.000.513.10.2X.00 001.013.015.515.32.10.00 Payroll Taxes & Benefits - City Attorney 001.013.015.515.32.2X.00 Salaries & Wages - Public Safety Payroll Taxes & Benefits - Pub Safety Salaries & Wages - DCM Payroll Taxes & Benefits - DCM Salaries & Wages - Finance Payroll Taxes & Benefits - Finance Salaries & Wages - HR Payroll Taxes & Benefits - HR Training 001.016.016.521.50.10.00 001.016.016.521.50.2X.00 001, 018.013.513,10.10.00 001.018.013.513.10.2X.00 001.018.014.514.23.10.00 001.018.014.514.23.2X.00 001.018.016.518.10.10.00 001.018.016.518.10.2X.00 001.018.016.518.10.49.07 - Increase due to the potential of the City receiving additional grant funds from AWC Total recurring revenues - Council increase from Salary Commission - Council increase from Salary Commission - Increase Mayor's travel budget - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Additional training budget to provide CPR -First Aid Training Page 1 of 5 500 500 1,000 500 65,700 57,480 123,180 142,717 4,976 147,693 4,000 4.000 8,000 607,684 11,984 519,668 263,361 3,708 267,069 343,355 6,615 349,970 145,433 1.592 147,025 7,633 151 7,784 4,502 33 4,535 164,794 3,169 167,963 55,825 831 56,656 939,123 18,351 957,474 428,804 6,852 435,656 186,129 3,605 189,734 78,929 1,317 80,246 1,000 3,000 4,000 P:1Finance12019 BudgetlAmendment #1\2019 03 26 2nd Reading12019 Amendment No 1 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget - Amendment #1 Line Item Detail 3/26/2019 Account Description Account Number Description !Justification Initial Budget Amendment Amended Budget Employee Health & Wellness Events 001.018.016.518.10.49.13 Salaries & Wages - City Hall O&M 001.033.000.518.30.10,00 Payroll Taxes & Benefits - City Hall O&t 001.033.000.518.30.2X.00 Salaries & Wages - Engineering Payroll Taxes & Benefits - Engineering Salaries & Wages - Economic Dev Payroll Taxes & Benefits - Econ Dev Salaries & Wages - Building Payroll Taxes & Benefits - Building Salaries & Wages - P&R Admin Payroll Taxes & Benefits - P&R Admin Salaries & Wages - P&R Recreation 001.040.041.5XX. XX.10.0 0 001.040.041.5XX. XX.2X.00 001.040.042,558.70i0.00 001.040.042.558.7 0.2X.00 0 01.040.043.5XX.XX.10.00 001.040.043.5XX . XX . 2X . 0 0 001.076.000.576.80.10.00 001.076.000.576.80.2X.00 001.076.3 01.571.10.10.00 Payroll Taxes & Benefits - P&R Recrea1001.076.301.571.10.2X.00 Salaries & Wages - P&R Senior Center 001.076.304.575.10.10.00 Payroll Taxes & Benefits - P&R Senior 1001.076.304.575.10.2X.00 Salaries & Wages - P&R CenterPlaoe 001.076.305.575.50.10.00 Payroll Taxes & Benefits - P&R Centerl 001.076.305.575.50.2X.00 Election Costs 001.090.000.514.40.51.01 - Increase due to the potential of the City receiving additional grant funds from AWC - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union co ntract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract Changes to salaries and benefits from union contract - Increase for return postage costs Page 2 of 5 400 55,973 33,015 1,102,141 492,681 456,670 189,122 1,293,925 591,318 198,651 60,803 51,660 27,356 70,380 24,335 264,242 172,611 90,000 500 900 1,111 57,084 240 33,255 19,271 1,121,412 6,205 498,886 8,981 465,651 2,984 192,106 25,446 1,319,371 7,330 598,648 3,847 202,498 315 61,118 984 52,644 212 27,568 1,392 71,772 300 24,635 5,116 269,358 1,802 174,413 16,300 106,300 Total recurring expenditures 230,000 P:1Finance12019 BudgetlAmendment #112019 03 26 2nd Reading12019 Amendment No 1 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget - Amendment #1 Line Item Detail 3/26/2019 Account Description Account Number Description 1 Justification Initial Budget Amendment Amended Budget Nonrecurring expenditures Transfer out - #122 Transfer out - #312 001.090.000.597.12.00.20 - Replenish Winter Weather Reserve 001.090.000.597.31.00.20 - 2017 #001 fund bal > 50% Total nonrecurring expenditures #101 - Street O&M Fund Revenues Transfer in - #122 Expenditures Salaries & Wages Payroll Taxes & Benefits Contract Street Maintenance 101.00 0.0 00.397.12.20 101.042.000.542.10.10.00 101.042.000.542.10.2X.00 101.042.000.542.30.41.10 #104 - Hotel/Motel Tax- Tourism Facilities Fund Revenues Transfers in - #105 104.00 0.000.397.10.50 #105 - Hotel/Motel Tax Fund Expenditures Transfers out - #104 Tourism Promotion 0 120,000 0 7,109,300 7,229,300 Total of all General Fund revenues Total of all General Fund expenditures 500 7,459, 300 - Reimburse snow removal costs over 2018 Budget Total revenues - Changes to salaries and benefits from union contract - Chances to salaries and benefits from union contract - Increase in roadway landscaping costs due to addition of new service areas and increase in prevailing wage Total expenditures - LTAC set aside in 2019 for tourism venue Total revenues 105.105.000.597.10.00.40 - LTAC set aside in 2019 for tourism venue 105.105.000.557.30.41.00 - LTAC set aside in 2019 for tourism venue 120,000 7,109,300 0 120,000 120,000 632,684 309,823 1,350,827 120,000 10,463 643:147 2,734 312,557 18,156 1,368,983 31,353 0 275,000 275.000 275,000 0 275,000 275,000 572,000 (275,000) 297,000 Total expenditures 0 Page 3 of 5 P:1Finance12019 Budget Amendment #112019 03 26 2nd Reading \2019 Amendment No 1 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY; WA 2019 Budget - Amendment #1 Line Item Detail 3/26/2019 Account Description Account Number Description/Justification Initial Budget Amendment Amended Budget #122 - Winter Weather Reserve Fund Revenues Transfer in - #001 Expenditures Transfer out - #101 122.122.000.397.00.10 - Replenish Winter Weather Reserve Total revenues - Reimburse snow removal costs over 2018 122.122.000.597.10.00.10 Budget #303 - Street Capital Projects Fund Revenues Grant Proceeds Developer Fees Transfer in - #312 Transfer in - #312 Transfer in - #312 Expenditures Barker Rd - Euclid to GSP Barker Rd - Euclid to River Garland Ave Construction 303.000.276.330.00.00 303.000.xxx.367.12.01 303.000.276.397.31.20 303.000.276.397.31.20 303.000)=.397.31.20 x.397.31.20 303.000.276.595.xx.xx.xx 303.000.275.595.xx.xx.xx 303.000.xxx.595.xx.xx.xx #312 - Capital Reserve Fund Revenues Transfer in - #001 Expenditures Transfer out - #303 Transfer out - #303 Transfer out - #303 Total expenditures - Barker Rd - Euclid to GSP - Garland Ave Construction - Barker Rd - Euclid to GSP - Barker Rd - Euclid to River - Garland Ave Construction Total revenues - 2019 Construction Costs - 2019 Construction Costs - PE - 2019 Construction Costs Total expenditures 312.000.000.397.00.10 - 2017 #001 fund bal > 50% Total revenues 312.000.000.597.30.00.30 - Barker Rd - Euclid to Trent 312.000.000.597.30.00.30 - Barker Rd - Euclid to River 312.000.000.597.30.00.30 - Garland Ave Construction 0 120,000 120,000 120,000 0 120,000 120,000 120,000 0 675,600 675,600 0 1,500,000 1,500,000 135,000 2,589,400 2,724,400 132,000 178,000 310,000 0 1,500,000 1,500,000 6,443,000 135,000 3,265,000 3,400,000 132,000 178,000 310,000 0 3,000,000 3,000,000 8,443,000; 0 7,109,300 7,109,300 135,000 132,000 0 7,109,300 2,589,400 2,724,400 178,000 310,000 1,500, 000 1,500,000 Total expenditures 4,267,400 Page 4of5 P:1Finance12019 Budget\Amendment #112019 03 26 2nd Reading12019 Amendment No 1 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget - Amendment #1 Line Item Detail 3/26/2019 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #402 - Stormwater Management Fund Expenditures Salaries & Wages Payroll Taxes & Benefits Private Stormwater Maintenance 402.402.000.531.36.10.10 402.402.000.531.36.2X.10 402.402.000.531.36.41.10 - Changes to salaries and benefits from union contract - Changes to salaries and benefits from union contract - Increase in roadway landscaping costs due to addition of new service areas and increase in prevailing wage Total expenditures Totals Across all Funds Total revenues Total expenditures 319,697 147,685 966,508 6,266 325,963 1,786 149,471 54,466 1,020,974 62,518 14,067,800 18,383,571 Page 5 of 5 P:1Finance12019 BudgeMmendment #1\2019 03 26 2nd Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment 2019 As Adopted Proposed Amendment As Amended -#001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 12,054,400 Sales Tax 22,917,000 Sales Tax - Public Safety 1,081,900 Sales Tax - Criminal Justice 1,944,000 Gambling Tax and Leasehold Excise Tax 387,000 Franchise Fees/Business Registration 1,224,000 State Shared Revenues 1,909,800 Fines and Forfeitures/Public Safety 1,078,500 Community and Public Works 1,882,300 Recreation Program Revenues 628,800 Miscellaneous Department Revenue 1,000 Miscellaneous & Investment Interest 358,200 Transfers in - #105 (h/m tax -CP advertising) 30,000 0 12, 054,400 0 22,917,000 0 1,081,900 0 1,944,000 0 387,000 0 1,224,000 0 1,909,800 0 1,078,500 0 1,882,300 0 628,800 500 1,500 0 358,200 0 30,000 Total Recurring Revenues 45,496,900 Expenditures City Council 545,903 City Manager 948,835 City Attorney 610,549 Public Safety 25,927,304 Deputy City Manager 267,044 Finance / IT 1,402,497 Human Resources 297,421 City Hall Operations and Maintenance 290,543 Community & Public Works - Engineering 1,816,141 Community & Public Works - Economic Developi 1,018,772 Community & Public Works - Building & PlanninE 2,248,698 Parks & Rec - Administration 335,958 Parks & Rec - Maintenance 893,500 Parks & Rec - Recreation 253,622 Parks & Rec - Aquatics 491,153 Parks & Rec - Senior Center 101,215 Parks & Rec - CenterPlace 949,414 General Government 1,332,650 Transfers out - #204 (LTGO debt service) 401,250 Transfers out - #309 (park capital projects) 160,000 Transfers out - #311 (pavement preservation) 972,300 Transfers out - #501 (CenterPlace kitchen reserve) 36,600 Transfers out - #502 (insurance premium) 390,000 Total Recurring Expenditures Recurring Revenues Over (Under) Recurring Expenditures 500 45,497,400 66,456 15,692 8,207 184 4,000 25,203 8,422 1,351 25,476 11,965 32,776 4,162 0 1,196 0 1,692 6,918 16,300 0 0 0 0 0 612,359 964,527 618,756 25,927,488 271,044 1,427,700 305,843 291,894 1,841,617 1,030,737 2,281,474 340,120 893,500 254,818 491,153 102,907 956,332 1,348,950 401,250 160,000 972,300 36,600 390,000 41,691,369 230,000 41,921,369 3,805,531 (229,500) 3,576,031 Page 1 of 7 3/26/2019 P:1Finance12019 Budget\Amendment #112019 03 26 2nd Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) Total Nonrecurring Revenues 2019 As Adopted Proposed Amendment As Amended 40,422 0 40,422 40,422 0 40,422 Expenditures General Government - IT capital replacements 107,000 0 107,000 Economic Development (retail recruitment) 25,000 0 25,000 Public Safety (full facility generator) 0 0 0 Public Safety (carpet & workstation replacement) 50,000 0 50,000 General Government - City Hall generator 0 0 0 Transfers out - #122 (replenish reserve) 0 120,000 120,000 Transfers out - #309 (Browns Park restroom) 160,000 0 160,000 Transfers out - #309 (Browns Park other) 1,000,000 0 1,000,000 Transfers out - #312 ('17 fund bal > 50%) 0 7,109,300 7,109,300 Total Nonrecurring Expenditures 1,342,000 7,229,300 8,571,300 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures (1,301,578) (7,229,300) (8,530,878) 2,503,953 (7,458,800) (4,954,847) 37,129,960 37,129,960 39,633,913 95.07% Page 2 of 7 32,175,113 76.75% 3/26/2019 P:1Finance12019 Budget\Amendment #1\2019 03 26 2nd ReadinglBudget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment 2019 As Adopted Proposed Amendment As Amended SPECIAL. REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax 1,700,000 0 1,700,000 Motor Vehicle Fuel (Gas) Tax 2,092,300 0 2,092,300 Multimodal Transportation Revenue 132,200 0 132,200 Right -of -Way Maintenance Fee 70,000 0 70,000 Investment Interest 6,000 0 6,000 Miscellaneous 10,000 0 10,000 Total Recurring Revenues 4,010,500 0 4,010,500 Expenditures Wages / Benefits / Payroll Taxes 1,044,547 13,197 1,057,744 Supplies 113,300 0 113,300 Services & Charges 2,308,818 18,156 2,326,974 Snow Operations 497,200 0 497,200 Intergovernmental Payments 855,000 0 855,000 Vehicle rentals - #501 (non -plow vehicle rental) 21,250 0 21,250 Vehicle rentals - #501 (plow replace.) 77,929 0 77,929 Total Recurring Expenditures 4,918,044 31,353 4,949,397 Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY (907,544) (31,353) (938,897) Revenues Transfers in - #122 0 120,000 120,000 Transfers in - #312 907,544 0 907,544 Total Nonrecurring Revenues Expenditures Misc 907,544 120,000 1,027,544 0 0 0 Total Nonrecurring Expenditures 0 0 0 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 907,544 120,000 1,027,544 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 0 88,647 88,647 Beginning fund balance 719,995 719,995 Ending fund balance 719,995 808,642 Page 3 of 7 3/26/2019 P:1Finance12019 Budget\Amendment #112019 03 26 2nd Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment 2019 As Adopted Proposed Amendment As Amended SPECIAL REVENUE FUNDS - continued #104 - HOTEL / MOTEL TAX TOURISM FACILITIES FUND Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Expenditures Capital Outlay Total expenditures 390,000 0 390,000 7,000 0 7,000 0 275,000 275,000 397,000 275,000 672,000 0 0 0 0 0 0 Revenues over (under) expenditures 397,000 672,000 Beginning fund balance 1,918,072 1,918,072 Ending fund balance 2,315,072 2,590,072 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 600,000 2,000 0 600,000 0 2,000 Total revenues 602,000 0 602,000 Expenditures Transfers out - #001 30,000 0 30,000 Transfers out - #104 0 275,000 275,000 Tourism Promotion 625,000 (275,000) 350,000 Total expenditures 655,000 0 655,000 Revenues over (under) expenditures (53,000) (53,000) Beginning fund balance 277,929 277,929 Ending fund balance 224,929 224,929 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,000 0 5,000 Transfer in - #001 0 120,000 120,000 Subtotal revenues 5,000 120,000 125,000 Expenditures Snow removal expenses 500,000 0 500,000 Transfers out - 4101 0 120,000 120,000 Total expenditures 500,000 120,000 620,000 Revenues over (under) expenditures (495,000) (495,000) Beginning fund balance 503,070 503,070 Ending fund balance 8,070 8,070 Page 4 of 7 3/26/2019 P:IFinance12019 BudgetlAmendment #1\2019 03 26 2nd Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment 2019 As Adopted Proposed Amendment As Amended CAPITAL PROJECTS FUNDS #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 4,408,681 675,600 5,084,281 Developer 35,700 1,500,000 1,535,700 Transfers in - #301 504,172 0 504,172 Transfers in - #302 167,434 0 167,434 Transfers in - #312 - Euclid Ave - Flora to Barker 5,000 0 5,000 Transfers in -1/312 - 8th & Carnahan Intersection 45,000 0 45,000 Transfers in -1/312 - Barker Corridor 267,000 2,767,400 3,034,400 Transfers in - #312 - Garland Ave 0 1,500,000 1,500,000 Total revenues 5,432,987 6,443,000 11,875,987 Expenditures 123 Mission Ave. - Flora to Barker 5,000 0 5,000 142 Broadway @ Argonne/Mullan PCC intersection 12,500 0 12,500 166 Pines Rd (SR27) & Grace Ave, Intersect Safety 5,000 0 5,000 201 ITS Infill Project Phase 1 5,000 0 5,000 205 Sprague/Barker Intersections Improvement 35,700 0 35,700 247 8th & Carnahan Intersection Improvements 45,000 0 45,000 249 Sullivan/Wellesley Intersection 1,167,287 0 1,167,287 251 Euclid Ave. - Flora to Barker 5,000 0 5,000 258 32nd Ave Sidewalk - SR27 to Evergreen 5,000 0 5,000 259 N. Sullivan Corridor ITS Project 730,000 0 730,000 265 Wellesley Sidewalk Project 382,000 0 382,000 267 Mission Ave Sidewalk 420,000 0 420,000 273 Barker/I-90 Interchange 500,000 0 500,000 275 Barker Rd Widening - River to Euclid 132,000 178,000 310,000 276 Barker Rd Widening - Euclid to Garland 81,000 3,265,000 3,346,000 277 Barker Rd Widening - Garland to Trent 54,000 0 54,000 278 Wilbur Rd Sidewalk - Boone to Broadway 354,500 0 354,500 279 Knox Ave Sidewalk - Hutchinson to Sargent 294,000 0 294,000 281 Highland Estates Connector 200,000 0 200,000 Garland Ave Construction 0 3,000,000 3,000,000 Contingency 1,000,000 0 1,000,000 Total expenditures 5,432,987 6,443,000 11,875,987 Revenues over (under) expenditures 0 0 Beginning fund balance (13,762) (13,762) Ending fund balance (13,762) (13,762) Page 5 of 7 3/26/2019 P:\Finance12019 BudgetlAmendment #112019 03 26 2nd Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment CAPITAL PROJECTS FUNDS -continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Investment Interest Total revenues 2019 As Adopted Proposed Amendment As Amended 0 7,109,300 7,109,300 50,000 0 50,000 50,000 7,109,300 7,159,300 Expenditures Transfers out - #101 907,544 0 907,544 Transfers out - #303 (Euclid Ave - Flora to Barker) 5,000 0 5,000 Transfers out - #303 (8th & Carnahan Intersection) 45,000 0 45,000 Transfers out - #303 (Barker Road Corridor) 267,000 2,767,400 3,034,400 Transfers out - #303 (Garland Ave.) 0 1,500,000 1,500,000 Transfers out - #309 (Appleway Trail - Sullivan -Coll 5,000 0 5,000 Transfers out - 4309 (Appleway Trail - Evergreen -S 9,788 0 9,788 Total expenditures 1,239,332 4,267,400 5,506,732 Revenues over (under) expenditures (1,189,332) 1,652,568 Beginning fund balance 8,974,920 8,974,920 Ending fund balance 7,785,588 10,627,488 Page 6 of 7 3/26/2019 P:1Finance12019 BudgetlAmendment #11201 9 03 26 2nd Reading\Budget Summary for Amended Funds.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2019 As Adopted Proposed Amendment As Amended 1,890,000 0 1,890,000 20,000 0 20,000 Total Recurring Revenues 1,910,000 0 1,910,000 Expenditures Wages / Benefits / Payroll Taxes 494,273 8,052 502,325 Supplies 10,700 0 10,700 Services & Charges 1,182,109 54,466 1,236,575 Intergovernmental Payments 37,500 0 37,500 Vehicle rentals - #501 12,750 0 12,750 Total Recurring Expenditures 1,737,332 62,518 1,799,850 Recurring Revenues Over (Under) Recurring Expenditures 172,668 (62,518) 110,150 NONRECURRING ACTIVITY Revenues Grant Proceeds 106,000 0 106,000 Total Nonrecurring Revenues 106,000 0 106,000 Expenditures Capital - various projects 450,000 0 450,000 Effectiveness study 10,000 0 10,000 Watershed studies 100,000 0 100,000 Total Nonrecurring Expenditures Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning working capital Ending working capital 560,000 0 560,000 (454,000) 0 (454,000) (281,332) (62,518) (343,850) 2,160,721 2,160,721 1,879,389 1,816,871 Page 7 of 7 3/26/2019 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Effective January 1, 2019 Position Title Grade 2019 Range City Manager Unclassified Deputy City Manager 21-22 9,066.16 - 15,576.80 City Attorney 21 9,066.16 - 14,019.24 Finance Director 21 9,066.16 - 14,019.24 Parks and Recreation Director 20 8,159.44 - 12,618.24 City Engineer 19 7,343.36 - 11,356.54 Deputy City Attorney 19 7,343.36 - 11,356.54 Human Resources Manager 19 7,343.36 - 11,356.54 Planning Manager 18 6,609.87 - 10,220.38 Building Official 18 6,609.87 - 10,220.38 Engineering Manager 18 6,609.87 - 10,220.38 Economic Development Manager 18 6,609.87 - 10,220.38 Senior Engineer 17 5,948.55 - 9,197.96 Accounting Manager 17 5,948.55 - 9,197.96 Assistant Building Official 17 5,948.55 - 9,197.96 Public Works Superintendent 17 5,948.55 - 9,197.96 Attorney 16 5,353.16 - 8,277.64 City Clerk 16 5,353.16 - 8,277.64 Engineer 16 5,353.16 - 8,277.64 Senior Administrative Analyst 16 5,353.16 - 8,277.64 Senior Planner 16 5,353.16 - 8,277.64 Development Services Coordinator 16 5,353.16 - 8,277.64 GIS/Database Administrator 16 5,353.16 - 8,277.64 Accountant/Budget Analyst 16 5,353.16 - 8,277.64 Associate Planner 15 4,818.50 - 7,450.38 Assistant Engineer 15 4,818.50 - 7,450.38 IT Specialist 15 4,818.50 - 7,450.38 Engineering Technician 11 15 4,818.50 - 7,450.38 Economic Development Project Specialist 15 4,818.50 - 7,450.38 Senior Plans Examiner 15 4,818.50 - 7,450.38 Public Information Officer 15 4,818.50 - 7,450.38 Human Resource Analyst 14 4,336.92 - 6,705.86 Administrative Analyst 14 4,336.92 - 6,705.86 CenterPlace Coordinator 14 4,336.92 - 6,705.86 Planner 14 4,336.92 - 6,705.86 Building Inspector II 14 4,336.92 - 6,705.86 Plans Examiner '14 4,336.92 - 6,705.86 Engineering Technician 1 14 4,336.92 - 6,705.86 Senior Permit Specialist 14 4,336.92 - 6,705.86 Code Enforcement Officer 14 4,336.92 - 6,705.86 Maintenance/Construction Inspector 13-14 3,902.91 - 6,705,86 Recreation Coordinator 13-14 3,902,91 - 6,705.86 Deputy City Clerk 44 13-14 3,902.91 - 6,705.86 Customer Relations/Facilities Coordinator 13 3,902.91 - 6,035.04 Building Inspector I 13 3,902.91 - 6,035.04 Executive Assistant 13 3,902.91 - 6,035.04 Planning Technician 13 3,902.91 - 6,035.04 Senior Center Specialist '12-13 3,513.90 - 6,035.04 Human Resources Technician 12-13 3,513.90 - 6,035.04 Permit Facilitator 12 3,513.90 - 5,431.40 Help Desk Technician 12 3,513.90 - 5,431.40 Accounting Technician 12 3,513.90 - 5,431.40 Administrative Assistant 12 3,513.90 - 5,431.40 Recreation Specialist 12 3,513.90 - 5,431.40 Permit Specialist 11-12 3,161.54 - 5,431.40 Maintenance Worker 11-12 3,161.54 - 5,431.40 Office Assistant 11 10-11 2,845.20 - 4,888.50 Custodian 10 2,845.20 - 4,398.62 Office Assistant 1 9-10 2,561.00 - 4,398.62 Note: Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Grant Opportunity — Federal Highway Bridge Program GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Administrative Report discussing the Federal Highway Bridge Program's call for projects, March 12, 2019. BACKGROUND: Washington State Department of Transportation (WSDOT) is anticipating approximately $75 million of Federal Local Bridge program funds for local agency bridge projects. The purpose of this program is to improve the condition of bridges through replacement, rehabilitation, and preventative maintenance. Applications are due April 26, 2019. Announcements are expected by October 2019. Awarded funds can be available as early as 2020. Spokane Valley is eligible for preventative maintenance funding offered by this program. Funds are available for bridge deck resurfacing/repair on structures that have a total area of 2% or greater of patches and spalls in the deck surface. The City's northbound Sullivan Road Bridge over Union Pacific Railroad (Bridge #SpokV-4510) is the only eligible project. The proposed project would hydromill the existing bridge deck's top wearing surface and resurface the deck with a new modified concrete pavement. The anticipated project duration is three to four weeks. The preliminary project scope is estimated not to exceed $400,000. A 13.5% local match is required from the City, however, if funds are authorized before November 30, 2023, the local match for the construction phase is waived. OPTIONS: 1) Approve the recommended project for this grant program, 2) take other action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee, to apply for the Federal Highway Bridge Program grant for the Sullivan Road northbound bridge deck resurfacing project. BUDGET/FINANCIAL IMPACTS: The total project cost is estimated not to exceed $400,000. The City's total potential local match responsibility is estimated not to exceed $54,000 ($13,500 for engineer design plus $40,500 for construction). It is anticipated that the project will authorize construction funds prior to 2023, thus waiving the $40,500 construction local match. STAFF CONTACT: Adam Jackson, Planning & Grants Engineer ATTACHMENTS: Project Vicinity Map PROJECT VICINITY MAP: CoSV Bridge #4510 ' E Euclid Awe Sullivan Rd Bridge #4507 over UPRR (SOUTHBOUD) Funded by FHBP in 2012 SullivanImproved in 2013 Rd Bridge #4510 over UPRR (NORTHBOUND) Application/Award in 2019 Proposed Construction in 2020 • u11111.; CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report AGENDA ITEM TITLE: Motion Consideration: (Valleyway to Broadway) — CIP# 0284 GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session Bid Award- Argonne Road Preservation • 1/29/19: Council passed Resolution 19-002 amending the 2019 Transportation Improvement Program (TIP), which included this project • 2/5/19: Administration Report provided an update on the project status BACKGROUND: The Argonne Road Preservation Project (Valleyway to Broadway) is funded by City Fund 311. The scope of the project is street preservation by grind and inlay. The project also includes minor stormwater improvements. The initial project costs and budget were: Project Costs Preliminary Engineering Construction Total Estimated Costs $ 25,000 $ 300,000 $ 325,000 Project Budget City Fund 402 City Fund 311 Total Budget $ 39,000 $ 286,000 $ 325,000 The current Engineer's Estimate for construction is $227,843. The project was advertised on March 1, 2019 and bids were opened on Friday March 15, 2019. Three bids were received. Inland Asphalt Paving Company submitted the lowest bid of $220,000.00 which is $7,843 below the Engineer's Estimate. Poe Asphalt and Shamrock Paving also submitted bids of $260,374.23 and $272,272.00 respectively. A copy of the Bid Tabulation is attached. BUDGET/FINANCIAL IMPACTS: The revised project budget is shown below. There are enough funds in the project budget to award the contract. Preliminary Engineering Construction Bid Award 10% Constr. Contingency Construction Engineering Total estimated costs $ 20,000 $ 220,000 $ 22,000 $ 26,000 $ 288,000 OPTIONS: Move to award the contract to the lowest responsive and responsible bidder or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the Argonne Road Preservation Project (Broadway to Valleyway) CIP 0284 to Inland Asphalt Paving Company in the amount of $220,000 and authorize the City Manager to finalize and execute the construction contract. STAFF CONTACT: Gloria Mantz, PE, Engineering Manager ATTACHMENTS: 3/15/19 Bid Tabulation BID TABULATION Argonne Rd Preservation -Broadway to Valleyway Project CIP No. 0284 Val le Item It Description Units Quantity Engineer's Estimate Inland Asphalt Co. Poe Asphalt Paving Shamrock Paving, Inc. Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost Schedule A - Pavement Improvements 100 MOBILIZATION L.S. 1 $22,500.00 $22,500.00 $35,592.10 $35,592.10 $35,314.03 $35,314.03 $27,000.00 $27,000.00 101 MINOR CHANGE CALC 1 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 $15,000.00 102 CONSTRUCTION SURVEYING L.S. 1 $2,000.00 $2,000.00 $3,200.00 $3,200.00 $3,600.00 $3,600.00 $8,000.00 $8,000.00 103 SPCC PLAN L.S. 1 $1,000.00 $1,000.00 $425.00 $425.00 $597.00 $597.00 $1,000.00 $1,000.00 104 PROJECT TEMPORARY TRAFFIC CONTROL L.S. 1 $25,000.00 $25,000.00 $32,260.00 $32,260.00 $46,248.00 $46,248.00 $42,961.50 $42,961.50 105 PORTABLE CHANGEABLE MESSAGE SIGN HR. 168 $5.00 $840.00 $2.30 $386.40 $3.60 $604.80 $6.00 $1,008.00 106 DOCUMENTATION COMPLIANCE EST. 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 107 SAWCUT ASPHALT PAVEMENT LF -IN 1200 $1.00 $1,200.00 $0.50 $600.00 $0.50 $600.00 $0.50 $600.00 108 HMA PATCH REMOVAL S.Y. 90 $20.00 $1,800.00 $23.00 $2,070.00 $24.00 $2,160.00 $48.00 $4,320.00 109 CRUSHED SURFACING TOP COURSE, 8 IN. DEPTH S.Y. 90 $45.00 $4,050.00 $38.15 $3,433.50 $47.30 $4,257.00 $31.00 $2,790.00 110 PLANING BITUMINOUS PAVEMENT, 2 1/2 IN. DEPTH S.Y. 5050 $8.00 $40,400.00 $3.80 $19,190.00 $5.40 $27,270.00 $5.65 $28,532.50 111 HMA CL. 3/8" PG 64H-28 0.21 FT. DEPTH S.Y. 5050 $15.00 $75,750.00 $13.70 $69,185.00 $17.20 $86,860.00 $20.00 $101,000.00 112 HMA CL. 3/8" PG 64H-28 0.50 FT. DEPTH S.Y. 90 $50.00 $4,500.00 $50.00 $4,500.00 $99.50 $8,955.00 $71.00 $6,390.00 113 UTILITY CASTING DEPTH COMPLIANCE CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 114 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 115 COMPACTION PRICE ADJUSTMENT CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 116 ADJUST EXISTING CATCH BASIN OR DRYWELL EACH 7 $1,000.00 $7,000.00 $1,200.00 $8,400.00 $780.00 $5,460.00 $1,200.00 $8,400.00 117 ADJUST EXISTING MANHOLE EACH 3 $1,000.00 $3,000.00 $1,200.00 $3,600.00 $780.00 $2,340.00 $1,200.00 $3,600.00 118 ADJUST EXISTING UTILITY VAULT EACH 1 $1,250.00 $1,250.00 $1,200.00 $1,200.00 $780.00 $780.00 $900.00 $900.00 119 ADJUST EXISTING GAS VALVE EACH 1 $750.00 $750.00 $920.00 $920.00 $600.00 $600.00 $650.00 $650.00 120 ADJUST WATER VALVE BOX EACH 6 $750.00 $4,500.00 $920.00 $5,520.00 $780.00 $4,680.00 $650.00 $3,900.00 121 EROSION CONTROL AND WATER POLLUTION L.S. 1 $2,000.00 $2,000.00 $1,400.00 $1,400.00 $2,985.00 $2,985.00 $1,500.00 $1,500.00 122 PLASTIC LINE - TYPE C1 L.F. 2460 $2.00 $4,920.00 $2.00 $4,920.00 $1.85 $4,551.00 $1.25 $3,075.00 123 PLASTIC STOP LINE L.F. 21 $20.00 $420.00 $15.00 $315.00 $15.40 $323.40 $20.00 $420.00 124 TEMPORARY PAVEMENT MARKING - SHORT DURATION L.F. 2460 $1.00 $2,460.00 $0.50 $1,230.00 $0.20 $492.00 $0.70 $1,722.00 Schedule A - Subtotal $225,343.00 $218,350.00 $258,680.23 $267,772.00 Schedule B - Stormwater Improvements 200 MINOR CHANGE CALC 1 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 $500.00 201 SPILL CONTROL SEPARATOR EACH 2 $1,000.00 $2,000.00 $575.00 $1,150.00 $597.00 $1,194.00 $2,000.00 $4,000.00 Schedule B - Subtotal $2,500.00 $1,650.00 $1,694.00 $4,500.00 Project Totals $227,843.00 $220,000.00 $260,374.23 $272,272.00 �\ \l. Rid,,,- Competitive bids were opened on March 15, 2019.\ o., " `o 's I hereby certify to the best of my ability that this is a true and correct bid tabulation for the Argonne Road Preservation Project, CIP #0284 ` nza•-.. 3/15/19 'r. r, i ` ` �� �.�6/()\11't• CHECKLIST Bid Proposal Checklist Bid Proposal Form Addendas Acknowledged Cert for Wage Payment Compliance Contractor Info Bid Qualifications Bid Bond Reps & Certs x x n/a x x x x x x x n/a x x x x x x x n/a x x x x x CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 26, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Spokane County Regional Homelessness Funding GOVERNING LEGISLATION: State Homeless Housing and Assistance Act and Affordable Housing for All Surcharge, RCW 36.22.178, RCW 36.22.179, RCW 36.22.1791, Title I of the Housing and Community Development Act of 1974, 24 CFR Part 570. PREVIOUS COUNCIL ACTION TAKEN: Council re -authorized the Interlocal Agreement for participation in the consortium that decides jointly how to allocate funding for homelessness and community needs through CDBG, The Department of Commerce, and local recording fees on May 30, 2017, Contract 17-081. Council also adopted Ordinance 18-005 on February 27, 2018 continuing the City's participation in the joint Housing Authority. BACKGROUND: The City of Spokane Valley participates in a consortium with Spokane County and all other cities in the County except Spokane. This consortium appoints a Housing and Community Development Advisory Committee to review all funding proposals and make recommendations to the Board of County Commissioners. Spokane Valley has three members on the Advisory Committee including one councilmember. There are a variety of federal, state, and local funding sources that fund projects that serve the homeless. This presentation identifies those funding sources, what agencies receive them, and who makes the decisions on what projects are funded. OPTIONS: Discussion Only RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: No Impacts. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst; Chaz Bates, Economic Development Specialist ATTACHMENTS: Homeless System Overview Flowchart, PowerPoint Board of County Commissioners Housing & Community Development Advisory Board Spokane Regional Homeless System Overview Spokane County Community Services, Housing & Community Development Department Collaboration Confer -------------------------------- Spokane Regional Continuum of Care (CoC) Govern Spokane City Council Community, Housing & Human Services Board City of Spokane Community, Housing & Human Services Division 1 0 Fami191ies Singles Veterans till 111111 Youth There k a need to create a housing system for youth and you -n6 adults which Includes coordinated entry, resource centers, age aI *aurliite housing and afouts on wennniion fad those eristing instlr ul1u1sn Coordinated Entry Delivers mote complete Ghentinformation to ars inciuslvp group of stakehalder Eo- drive persarialired pragre,ms Outreach and Engagement Targets high UtiIiters of system resew roes DQC5 i' JL lined shelter tonight Needs shelter tonight Needs shatter tonight Targeted Prevention and Diversion Pi - trvrasilrrkiuusing situations or make e rredtalealternative arrangements Temporary Shelter A coordinated is/7 shelter system tor 'nom duals {rnen, war iVn and youth), families Able to retain housina or gain n - housing hypassing giselter Unable to find housing on awn within short rlprind l¢_ . -ire down I arge—'--r--� ed lo ape'Ilic Rei pulaton wlgh4----�► unable W maintain housing without ongoing set srla�s, subsidy Able to melt ronimn Diapid Re-Housin Assists mohvlrig into housing within ZO days of being referred and provides a safety net to promote long. term housing stability Transitional Housing Supportive servlees allow for development of skills that will the neeied once permanently housed Stable Independent/ Voucher Housing Meets peciflcand changing client needs Permanent UppIirtire Housing Mauer From ongoing tine of crisis reseons sgstem t irideperident IiWing 2 Spokane County Allocations Coordinated Entry Providers YWCA — Safety Planning Targeted Prevention Providers SNAP Temporary Shelter Providers Catholic Charities - St Margaret's Shelter - House of Charity Salvation Army Volunteers of America - Hope House - Crosswalk YWCA Valley Shelter Rapid Re -Housing Providers Catholic Charities Goodwill SNAP SNAP School Pilot Independent / Voucher Providers Spokane Housing Authority Homelessness Funding Spokane County City of Spokane Valley Morgan Koudelka, Senior Administrative Analyst Chaz Bates, Economic Development Specialist Tim Crowley, Spokane County Housing and Community Development Program Manager Homeless Funding Sou"r-mac Homeless activity funding sources U.S. Housing and Urban Development (HUD) Housing Authorities, ESG, HOME Homeless Housing and Assistance Act (HHAA) - RCW 43.185C Local government recording fees WA Department of Commerce Consolidated Homeless Grant (CHG) and Housing and Essential Needs (HEN) Tfi Department of Commerce filA u1L Spokane County WASHIN C 7 C 1.1 Homelessness Funding Sources Housing Authority Housing and Urban Development HUD COC Grant CDBG HOME WA. Dept. of Commerce I Local ecording Fees (Homeless Surchar• e Affordable Housing for All AHA 3 Homeless Housing HHAA U.S. Department of Housing and Urban Development (HUD) Spokane Housing Authority Continuum of Care Grant Project Providers (Administered by Spokane) HUD Emergency Solutions Grant (ESG) Community Development Block Grant (CDBG) 1 City of Spokane Home Investment Partnerships (HOME) ifSpokane County HUD - Spokane Housing Authority ► Seven member board, two appointed by COSV. ► Authority -owned and operated Affordable Housing Units (the Authority is selling many single family residences and transitioning to primarily multi- family housing). ► Rental Assistance Programs ($26M Annually), 5,300 low-income households with 738 in Spokane Valley. ► All funding is from HUD and rent from Authority -owned properties. ► Goal is to maintain stock of safe, affordable housing and to prevent families and individuals from becoming homeless. HUD - Continuum of Care (COC) ► Regional oversight board to end homelessness. ► Ranks projects to be funded by the HUD Continuum of Care Grant. ► Provides a holistic response to homelessness throughout the region. ► Evaluates and recommends projects funded with City of Spokane grant dollars. ► Governing Board includes Spokane Valley councilmember. ► COC Federal HUD Grant is administered and monitored by the City of Spokane. ► All proposals are ranked by COC and rankings are sent to HUD. HUD makes final funding decisions. COC Board Memhrs Angela Chapman Advocate David Singley Spokane Police Downtown Precinct Cat Nichols Spokane County Veteran's Services Dale Briese Advocate Kelly Keenan City of Spokane, Community, Housing, & Human Services Edie Rice -Sauer Transitions Erik Larson Children's Administration Fawn Schott Volunteers of America Jeff Thomas Frontier Behavioral Health Mark Mattke Spokane Workforce Development Council Michael Dunn Superintendent of ESD Michelle Harris Goodwill Pam Tietz Spokane Housing Authority Joe Ader Homeless Coalition/Family Promise Sally Pritchard United Way Arne Woodard Spokane Valley Councilmember Anne Whigham-Stuyvesant CHHS Board Chair Bob Lutz Spokane Regional Health District Jan Simpson Spokane Eye Clinic Jennifer Haynes YWCA Tim Crowley Spokane County, Housing & Community Development Leslie Whalen DSHS CoC Grant Projects Funded by HUD in 2018 53,778,347 Renewals Rapid Re -Housing Permanent Supportive Housing Emergency Shelters Coordinated Entry Homeless Management Information System Planning &t Administration Transitional Housing New This Year - Bonus Projects Permanent Supportive Housing Support Rapid ReHousing/Survivors of DV $1,150,242 $1,127,186 $ 517,724 $ 228,000 $ 177,489 $ 110,152 $ 75,144 $ 110,270 $ 282,140 HUD - Emergency Solutions Grant (ESG) ► Utilized by the City of Spokane to provide the following services. ► Engage homeless individuals and families living on the street. ► Improve the number and quality of emergency shelters. ► Help operate emergency shelters. ► Provide essential services to shelter residents. ► Rapidly re -house homeless individuals and families. ► Prevent families and individuals from becoming homeless. ► Spokane County and COSV do not qualify for ESG funding. HUD - Community Development Block Grant (CDBG) Federal grant to communities for developing viable urban communities for low/mod persons, through: decent housing, suitable living environments, and expanding economic opportunities. ► Requires citizen participation. ► 20% of funds for administration and planning, 15% for human service allocation, and 65% for capital projects. COSV has 20% set aside of County total allocation. 2018 -County received $1.6M (set-aside - 320k) Spokane Valley received -$630K for public infrastructure. 2018 CDBG Funded Projects ► 1 Cheney Outreach Center ► 2 The GreenHouse Community Center ► 3 Spokane Valley Partners ► 4 Medical Lake Community Outreach ► 5 Lutheran Community Services ► 6 New Hope Resource Center ► 7 Salvation Army Food Bank ► 8 Second Harvest Food Bank ► 9 Greater Spokane County Meals On Wheels ► 10 SNAP Emergency Home Repair ► 11 SNAP Financial Access ► 12 Spokane ValleyWilbur Road 13 City of Cheney ► 14 Rockford Sewer System Improvements ► 15 Spokane County HOME Administration ► 16 CSHCD CDBG Administration ► 17 Spokane Valley Knox Avenue Sidewalk Improvements 18 Multi Family Housing CHDO set-aside 19 Multi -Family Housing place holder HUD - Home nvestment Partnerships (HOME) Used to create affordable housing for low-income households. e Local jurisdictions can receive separate allocations if they qualify, otherwise they must join a consortium that meets the threshold requirements. ► Can be used for the following activities. ► Home purchase or rehabilitation financing assistance. ► Build or rehabilitee housing for rent or ownership. ► Tenant -based rental assistance contracts. ► 25% match by participating jurisdictions. ► $100,000 of rental assistance through Housing Authority. Homeless Surcharge - Recording Fees County Recording Fees Spokane County &t Spokane Valley Affordable Housing for All County -wide, No Opt -out Homeless Housing HHAA Department of Commerce Consolidated Homeless Grant (CHG) Spokane County &t Spokane Valley Housing and Essential Needs (HEN) ty o po ane (Serving County) Dept. of Commerce - Consolidated Homeless Grant (CHG) ► Utilizes funds from local government recording fee surcharge. ► Supports communities in creating and maintaining an integrated system of housing assistance. ► Provides resources to assist currently homeless people in obtaining and maintaining housing. ► Typically Commerce CHG managed by county agencies. h Spokane County is unique in that CHG is split between Spokane and Spokane County ► For the current two-year period $2M Spokane County and $1.2M Spokane city. ► Prioritizes homeless households for services and programs. ► Each county must have one low -barrier housing project serving homeless adults and one low barrier housing project serving homeless households with children. IMM Consoi Home1ess Grant (CHG) (conte ► Housing and Community Development Advisory Committee, including three Spokane lley members, participates in, comments on, and reviews all funding proposals. Board of County Commissioners makes final funding decisions. ► Spokane receives own share. Spokane Valley is eligible to receive its own share if it satisfies all the requirements of a lead grantee and establishes its own homeless plan, essential need report, an interested landlord list, and a point -in -time count. Recent projects funded: Grantee Catholic Charities Goodwill SNAP YWCA Project Rapid Re -Housing Families Re -Entry Rapid Re -housing Singles Shelter Operations Amount Funded $ 500,144 $318,081 $331,902 $362,074 Dept. of Commerce - Housing and Essential Needs (HEN) ► Funded by local government document recording fee surcharge, including City of Spokane Valley portion, sent to the Dept. of Commerce and then re -distributed to Counties through HEN ► Funds those with disabilities, low income, homeless or at risk of becoming homeless for the following purposes. ► Time-limited rent assistance. ► Services connected to housing stability. ► Personal Hygiene and transportation. ► Eligibility determined by DSHS ► County opted to have the City of Spokane administer all funds for the County. The City of Spokane makes funding decisions with input from the Continuum of Care. Spokane received $4M for the current two-year period. ► Recording fees are redistributed by the Dept. of Commerce based upon formula calculations that identify homelessness levels in different areas. ► 7% of funding may be used for administration. Homeless Surcharge - Recording Fees There are three separate recording fees that homeless activities RCW 36.22.178 -Affordable Housing for Alt ►$13 per document RCW 36.22.179 -Homeless Housing Et Assistance Act ►$62 per document ►RCW 36.22.1791 -Homeless Housing Et Assistance Act ►$8 per document RCW 36.22.178 - Recording Fee A $13 document recording surcharge ► County (65% to County) ► 5% Administration. ► 95% Very low-income housing activities. • Acquisition, construction, or rehabilitation of housing projects or units. • Building operation and maintenance costs. State Dept. of Commerce (35% to State) ► 77% for housing and shelter for extremely low-income households and grants for building operation and mainte of housing projects or units. ► 33% for the landlord mitigation program account (reimbursement claims for housing subsidy programs). Also known as Affordable Housing for All Recent Projects Funded by Affordable Housing for All Community Frameworks — West 315 Apts — City of Spokane New Construction — Very low-income Loan $1,200,000 Catholic Housing Services of Eastern WA — Father Bach Haven II — City of Spokane New Construction — Extremely low-income homeless, special needs Loan $1,200,000 Proclaim Liberty — Liberty Park Terrace Apts — City of Spokane Rehabilitation — Very low-income Loan $254,000 RCW 36.22.179 -Recording fee Homeless Housing and Assistance Act (HHAA) A $62 document recording surcharge 2% Auditor for collection of the fee 58% to County/City ► 6% for collection and distribution costs. ► 94% used to accomplish the purposes of the HHAA ► 40% to State Home Security Account (HHAA) ► 12.5% for administering the homeless housing program. ► 87.5 used for the following. ► 45% for private rental housing payments ► Remainder to provide housing and shelter to homeless people and fund the homeless housing grant program ► Counties/Cities shall create a homeless housing task force that shall develop a five-year homeless housing plan for its jurisdictional area consistent with statewide guidelines RCW 36.22.1791 - Recording fee - HHAA A $8 document recording surcharge 90% to County/City ► 6% for administration costs related to homeless housing plan ► 94% programs that directly accomplish the goals of local homeless housing plan 10% to State Home Security Account (HHAA) ► Used to administer the statewide homeless housing program ► Homeless housing and shelters ► Fund homeless housing grant program ► Counties/Cities shall create a homeless housing task force that shall develop a five-year homeless housing plan for its jurisdictional area consistent with statewide guidelines Recent HHAA Hided Projects Catholic Charities - St. Margaret's Family Promise of Spokane Salvation Army Supplemental Nutrition Assistance Program (SNAP) Transitional Program for Women Volunteers of America YWCA Homeless Shelter Homeless Shelter Emergency Shelter Operations and Services Homeless Shelter RRP Hope House ADV Shelter Program $80,000 $50,000 $50,000 $48,000 $32,000 $40,000 $100,000 Recording Fee Summary 00 Affordable Housing for All (RCW 36.22.178) Surcharge must be maintained by the Cou very low households ► Acquisition, construction, or rehabilitation of housing projects or units ► Operation and maintenance costs RCW 36.22.179 and 36.22.1791 (HHAA) may be used by cities or counties Required to create a homeless housing task force that shall develop a five-year homeless housing p its jurisdictional area consistent with statewide guidelines ► Spokane County total recording fees for 2018 equal $3.2M ► City of Spokane opted -in to recording fees and received $1.3M ► Spokane County outside City of Spokane received -$1.9M If Spokane Valley had opted -in estimated recording fees -$550,000 Local Funding for Homelessness and Community Needs Funding Type Funding Source Possible SV Direct Payment SV Portion Funding Decision 2018 HUD CDBG Federal HUD $ 1,597,341 Y $ 621,901 BOCC HUD HOME Federal HUD $ 100,000 N NA BOCC HUD Continuum of Care Grani Federal HUD $ 3,778,347 N NA HUD - COC HHAA Recording Fees $ 1,859,137 Y $ 550,152 BOCC AHA Recording Fees ??? N NA BOCC Total $ 7,334,825 $ 1,172,053 7/1/17- 6/30/19 HEN - Includes Spokane State Dept of Commerce $ 3,553,410 N NA City of Spokane CHG State Dept of Commerce $ 1,987,734 Y Unknown BOCC Total $ 5,541,144 $ Who Makes Local Funding Decisions ► Spokane County Board of County Commissioners (with review and recommendatio and Community Development Advisory Committee) ► HUD Funds (CDBG and HOME) ► Commerce Funds (CHG) ► Local recording fee surcharges ► Affordable Housing for All (AHA) ► Homeless Housing and Assistance Act (HHAA) ► City of Spokane (Approved by State DSHS) ► HEN (Approved by State DSHS ) ► All Spokane segregated funds (HHAA, CSG,CDBG, HOME, ESG) ► HUD ► Continuum of Care Grant (with priority ranking recommendations by the local Continuum of Care B ► Spokane County Housing Authority ► HUD public housing and rental assistance program funding Current Homeless Program Funding Process. ► All Spokane County cities other than the City of Spokane participate in a joint consortium managed by the Spokane County Department of Community Services, Housing, a Community Development (CSHCD) ► Within this department operates the Housing and Community Development Advisory Committee (HCDAC), in which all towns are represented and Spokane Valley has three members, including one councilmember. ► The HCDAC reviews the CDBG Action Plan and makes recommendations regarding the disbursement of all funding that flows through the department, taking into account homeless populations throughout the County, participation in various programs such as shelters and warming centers, and identified needs. ► The department and HCDAC, and ultimately the Board of County Commissioners, can only recommend and award funding if project managers participate in the process and make a request from the County. The County did not receive requests from some recent high-profile homeless projects and some shelters prefer not to receive government funding. ► The City of Spokane Valley relies upon the process and the expertise of the CSHCD department and the Advisory Committee to determine the most appropriate allocations of resources toward community needs. Moving Forward ► We recommend that all cities in the County work collaboratively through the Continuum of Care and utilize open lines of communication in the future to avoid a shortfall of resources to meet the needs of the homeless and other at -risk segments of the population. A lot of progress has been made over the last few years to develop an all-inclusive Continuum of Care to address all needs within Spokane County. Participation by stakeholders, elected officials, and citizen representatives ensures that informed decisions can be made regarding the allocation of resources. We will continue to work though the HCD Advisory Committee and the Continuum of Care to ensure that accurate record-keeping is kept and submitted by funded projects such as shelters and that sufficient resources are directed to such projects to cover the needs of the homeless from throughout Spokane County. We will work to communicate to all service providers to encourage them to participate in the funding allocation process. ► It is our understanding that both the City of Spokane and Spokane County have explored implementing shelters in Spokane Valley but there were no partner organizations that stepped up to provide such sheltering. It is typical that such shelters are located in a central locations near other service providers that also serve the homeless. The COSV does not deter projects that serve the homeless and relies upon the expertise of organizations such as the Housing Authority, the Continuum of Care, and the Housing and Community Development Advisory Committee to determine which projects to fund while also allowing non-profit organizations to make their own decisions as to how they can best serve the needs of the community. The COSV will continue to work through the Spokane County consortium to ensure the providers of shelters and other homeless services have sufficient funding, oversight, and management while integrating into the surrounding neighborhoods. 27 DRAFT ADVANCE AGENDA as of March 21, 2019; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings April 2, 2019, Study Session, 6:00 p.m. [due Tue March 261 ACTION ITEMS: 1. Motion Consideration: Bid Award, Mission Avenue Sidewalk — Bill Helbig (10 minutes) 2. Motion Consideration: Bid Award, University, 16t1 to Dishman Mica — Bill Helbig (10 minutes) NON -ACTION ITEMS: 3. Pavement Preservation — Adam Jackson, Bill Helbig; Linda Pierce w/Nichols Engineers (60 minutes) 4. Proposed Street Vacation, NE Industrial Area — Mike Basinger (15 minutes) 5. CERB (Community Economic Revitalization Board) Planning Grant — Mike Basinger (10 minutes) 6. Electrical Inspections — Jenny Nickerson (10 minutes) 7. Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 120 mins] April 9, 2019, Formal Meeting Format, 6:00 p.m. [due Tue April 21 1. Consent Agenda (claims, payroll, minutes; Resolution Initiating Street Vacation, Resolution Setting Planning Commission Public Hearing for Street Vacation) (5 minutes) 2. Motion Consideration: CERB Planning Grant — Mike Basinger (10 minutes) 3. Motion Consideration: Bid Award Knox Sidewalk, Hutchinson to Sargent — Bill Helbig (10 minutes) 4. Motion Consideration: Bid Award, Wilbur Avenue Sidewalk — Bill Helbig (10 minutes) 5. Admin Report: Update on Tourism Venues — John Hohman, Chelsie Taylor, Mike Stone (15 minutes) 6. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 55 mins] April 16, 2019, Study Session, 6:00 p.m. [due Tue April 91 1. Report on Crisis Co -response Team — Chief Werner, Deputy Dan Moman; Mental Health Professional Holly Keller, and Frontier Behavioral Health Chief Operating Officer Jan Dobbs (30 minutes) 2. Comp Plan Amendments 2019 — Lori Barlow, Mike Basinger (20 minutes) 3. Advance Agenda — Mayor Higgins (5 minutes) [*estimated meeting: 55 mins] April 23, 2019, Formal Meeting Format, 6:00 p.m. [due Tue April 16] Proclamation: Older American's Month; Lemonade Day 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Bid Award, Evergreen Crossing, Mission to Indiana — John Hohman (10 minutes) 3. Motion Consideration: Bid Award, Midilome Neighborhood St.Imp. Project- John Hohman (10 minutes) 4. Admin Report: Police Department Quarterly Report — Chief Werner 5. Admin Report: Advance Agenda — Mayor Higgins 6. Info Only: Department Reports April 30, 2019, Study Session, 6:00 p.m. 1. Park Road Reconstruction Project Update — Gloria Mantz 2. Advance Agenda — Mayor Higgins (10 minutes) (5 minutes) [*estimated meeting: 40 mins] [due Tue April 23 1 (10 minutes) (5 minutes) May 7, 2019, Study Session, 6:00 p.m. [due Tue April 30 1 1. Advance Agenda — Mayor Higgins (5 minutes) Draft Advance Agenda 3/21/2019 1:02:18 PM Page 1 of 2 Mav 14, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. First Reading Ordinance, Comp Plan Amendments — Lori Barlow, Mike Basinger 3. Admin Report: Advance Agenda — Mayor Higgins Mav 21, 2019, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins [due Tue Mav 71 (5 minutes) (20 minutes) (5 minutes) [*estimated meeting: 30 mins] Mav 28, 2019, Formal Meeting Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins 2. Second Reading Ordinance, Comp Plan Amendments — Lori Barlow, Mike Basinger 3. Info Only: Department Reports June 4, 2019, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins June 11, 2019, Special Meeting: 2020 Budget Workshop, 8:30 a.m. — 2:30 p.m., Council Chambers June 11, 2019, 6 pm formal meeting cancelled June 18, 2019, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Higgins June 25, 2019, Formal Meeting Format, 6:00 p.m. 1. Advance Agenda — Mayor Higgins 2. Info Only: Department Reports *time for public or Council comments not included [due Tue Mav 141 (5 minutes) [due Tue Mav 211 (5 minutes) (10 minutes) [due Tue Mav 281 (5 minutes) [due Tue June 41 [due Tue June 111 (5 minutes) [due Tue June 181 (5 minutes) OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Camping in RVs Water Districts & Green Space Donation Recognition Way Finding Signs Graffiti Health District Re SV Stats Land Use Notice Requirements Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol Park Lighting Park Regulations Ordinance Amendments PFD Presentation Police Dept. Quarterly Rpt (Jan, April, July, Oct) Sign Ordinance Snow Removal: Streets & Sidewalks St. Illumination (ownership, cost, location) St. O&M Pavement Preservation Studded Snow Tires Utility Facilities in ROW Draft Advance Agenda 3/21/2019 1:02:18 PM Page 2 of 2 City of Spokane Valley Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 03/08/2019 14:19 Page 1 of 11 Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Pre -Application Meetings Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Public Works Department scheduled a total of 13 Pre -Application Meetings in February 2019. 15 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application Commercial Pre -App Meeting Commercial Pre -App Land Use Pre -Application Meeting Monthly Totals Annual Total To -Date: 26 Jan Feb Mar Apr May Jun Jul Aug Se 9 9 0 0 4 4 0 0 13 13 Printed 03/08/2019 14:19 Page 2 of 11 Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Online Applications Received Community & Public Works Department received a total of 153 Online Applications in February 2019. 300 200 100 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Trade Permit 1:2:1 Right of Way Permit Sign Permit Reroof Permit Pre -Application Meeting Request Demolition Permit Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 26 7 0 0 0 0 0 0 0 0 0 0 75 33 0 0 0 0 0 0 0 0 0 0 3 1 0 0 0 0 0 0 0 0 0 0 107 110 0 0 0 0 0 0 0 0 0 0 Monthly Totals 212 153 0 0 0 0 0 0 0 0 0 0 Annual Total To -Date: Printed 03/08/2019 14:19 365 Page 3 of 11 Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Construction Applications Received Community & Public Works Department received a total of 312 Construction Applications in February 2019. 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New = Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Monthly Totals Annual Total To -Date: Printed 03/08/2019 14:22 706 Jan Feb Mar Apr May Jun Jul Aug Sep 29 23 0 0 0 0 0 0 0 0 0 0 20 16 0 0 0 0 0 0 0 0 0 0 4 10 0 0 0 0 0 0 0 0 0 0 14 6 0 0 0 0 0 0 0 0 0 0 41 22 0 0 0 0 0 0 0 0 0 0 4 5 0 0 0 0 0 0 0 0 0 0 0 *9 0 0 0 0 0 0 0 0 0 0 *13 *4 0 0 0 0 0 0 0 0 0 0 *272 *214 0 0 0 0 0 0 0 0 0 0 Page 4 of 11 *Includes Online Applications. Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Land Use Applications Received Community & Public Works Department received a total of 125 Land Use Applications in February 2019. 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary f" Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Polity Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits M Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 5 2 0 0 0 0 0 0 0 0 0 0 4 3 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 72 115 0 0 0 0 0 0 0 0 0 0 onthly Totals 85 125 Annual Total To -Date: Printed 03/08/2019 14:22 210 Page 5 of 11 Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Construction Permits Issued Community & Public Works Department issued a total of 281 Construction Permits in February 2019. 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Ertm Commercial - TI Residential - New = Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 1 12 8 18 40 6 0 14 0 4 0 5 0 29 0 5 4 0 0 5 0 7 8 0 247 194 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Monthly Totals 338 269 0 0 0 0 0 0 0 Annual Total To -Date: Printed 03/08/2019 14:22 607 Page 6 of 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Land Use Applications Approved Community & Public Works Department approved a total of 27 Land Use Applications in February 2019. 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec • Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits oundary Line Adjustment hort Plat Preliminary ong Plat Preliminary inding Site Plan Preliminary inal Platting r oning Map/Comp Plan Amendment -tate Environmental Policy Act (SEPA) dministrative xception/Interpretation ther Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 34 26 0 0 0 0 0 0 0 0 0 0 onthly Totals 37 27 Annual Total To -Date: Printed 03/08/2019 14:22 64 Page 7 of 11 Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Development Inspections Performed Community & Public Works Department performed a total of 851 Development Inspections in February 2019. Development Inspections include building, planning, engineering and ROW inspections. 2,500 2,000 1,500 1,000 500 0 2019 2018 2017 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2017 2018 2019 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 1,130 800 0 0 0 0 0 0 0 0 0 0 1,053 1,023 1,561 1,483 1,776 2,005 1,606 1,676 1,465 1,556 1,247 982 967 777 1,356 1,351 1,726 1,680 1,374 1,760 1,461 1,630 1,381 1,114 Printed 03/08/2019 14:22 Page 8 of 11 Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Code Enforcement Code Enforcement Officers responded to 24 citizen requests in the month of February. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 60 40 20 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance ® Property CE -Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 5 0 0 30 11 0 20 13 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Monthly Totals 55 24 0 0 0 0 0 0 0 Annual Total To -Date: Printed 03/08/2019 14:22 79 Page 9 of 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Revenue 2019 Trend 2018 2017 2016 2015 2014 Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Community & Public Works Department Revenue totaled $231,361 in February 2019. 400,000 300,000 200,000 100,000 Jan 0 Feb Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mar Apr -+� 2019 2018 Five -Year Trend May Jun Jul Aug Sep $162,701 $231,361 $0 $0 $0 $0 $0 $0 $0 $148,196 $129,428 $224,427 $201,128 $266,240 $190,344 $165,307 $214,059 $183,920 $202,755 $157,915 $135,238 $193,214 $127,869 $224,540 $223,783 $235,713 $163,706 $261,083 $364,042 $254,117 $272,071 $204,526 $169,814 $185,045 $153,153 $153,939 $237,444 $318,163 $274,897 $156,278 $144,167 $159,789 $202,869 $250,078 $173,009 $2,408,831 Oct 1 Nov Dec Totals $0 $0 $0 r $394,062 $2,218,958 $2,694,478 $213,319 $191,658 $383,912 $196,705 $371,319 $243,029 $128,848 $271,684 $252,268 $207,849 $150,902 $133,482 $2,744,975 $74,775 $108,328 $161,174 $187,199 $123,918 $117,453 $162,551 $162,864 $99,587 $181,791 $99,627 $102,195 1,581,462 $74,628 $66,134 $198,571 $160,508 $282,086 $152,637 $117,776 $127,540 $153,838 $149,197 $84,442 $97,689 "1,665,046 Printed 03/08/2019 14:23 Page 10 of 11 Building Permit Valuation 2019 Trend 2018 2017 2016 2015 2014 Community & Public Works Department Monthly Report 01/01/2019 - 02/28/2019 Community & Public Works Department Building Permit Valuation totaled $38,160,188 in February 2019. 40, 000, 000 30, 000, 000 20, 000, 000 10, 000, 000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec - 2019 2018 -• Five -Year Trend Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals $5.66M $22.21M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M $27.87M $10.15M $13.28M $21.64M $15.34M $24.66M $19.20M $11.50M $18.72M $16.08M $12.64M $21.94M $8.08M $12.84M $6.72M $27.60M $7.87M $9.55M $26.26M $29.25M $25.44M $20.69M $21.88M $25.40M $6.70M $23.82M $18.37M $6.98M $31.20M $35.66M $35.64M $9.78M $9.05M $8.88M $10.05M $67.10M $16.78M $7.97M $28.14M $55.63M $10.10M $36.76M $19.11M $7.07M $41.60M $33.68M $9.13M $7.76M $5.52M $2.93M $10.71M $8.07M $18.60M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.08M 8.19M] $3.18M $2.45M $9.90M $8.92M $34.58M $7.44M $6.37M $9.47M $12.01M $7.74M $3.60M $6.30M 193.23M 220.20M 273.31M 262.47M Printed 03/08/2019 14:23 Page 11 of 11 Community & Public Works Department Monthly Report 02/01/19 — 02/28/19 MAINTENANCE Agreements for Services Adopted and In Operation * Budget estimates ** Does not include February Contract Name Contractor Contract Amount Total % of Contract Expended Expended Street Maintenance Street Sweeping Storm Drain Cleaning Snow- On Call Operators Landscaping Weed Spraying Emergency Traffic Control Litter and Weed Control State Highway Maintenance Traffic Signals, Signs, Striping Dead Animal Control Poe Asphalt AAA Sweeping AAA Sweeping Multiple Senske TBD Senske Geiger Work Crew WSDOT Spokane County Mike Pederson $1,561,663.00 $490,200.00 $202,587.50 $765,000.00 $134,877.83 $0.00 $10,000.00 $70,000.00 $265,000.00 $670,000.00 $20,000.00 $4,237.68 $4,437.02 $0.00 $232,563.22 $0.00 $0.00 $1,584.13 $6,347.00 $16,395.93 $34,191.91 $1,250.00 0.27% 0.91% 0.00% 30.40% 0.00% 0.00% 15.84% 9.07% 6.19% 5.10% 6.25% ©®®©©...... Citizen Requests for Public Works - February 2019 1 Request Submitted In Progress Resolved / Waiting Dead Animal Removal General Street Maint Graffiti on City Prope Hazard on Street Illegal Dumping Vegetation / Weeds Report a Pothole Street Sweein SOLID WASTE STORMWATER TRAFFIC Signs: Missing/ Damaged Berms Comments Deicing Missed Street Plowing Plowing Damage 4 1 1 1 2 3 11 1 1 2 18 18 62 40 11 7 149 15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 13 4 1 1 1 2 3 11 1 1 2 18 18 62 40 11 7 149 2 Totals 347 13 334 STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for February 2019: • Pothole patching and snow and ice operations. • Geiger Work Crew — snow removal. WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for February 2019: • Begin task of assembling the 2018 Stormwater Annual Report per the DOE NPDES permit requirements. • Begin task of assembling the 2019 Stormwater Management Program Plan per the DOE NPDES permit requirements. • Continue initial meetings, correspondence and planning with Department of Ecology, Spokane County and Washington State Dept. of Transportation concerning stormwater grant projects. • Continue updating MS4 mapping to separate NPDES and UIC regulated facilities. • Continue investigating and coordinating data for 2019 Small Works Projects. • Continue internal review of NPDES Permit implementation plan. • Continued annual management and/or participation of the following service contracts, including renewal of yearly service contracts: • Spill Response — Rodda Paint — 6818 E. Sprague Ave. o Senske — swale maintenance o AAA Sweeping — Fall Sweep o AAA Sweeping — Storm Drain Cleaning • Continued working on the following tasks: o Responded to stormwater related issues, 4 sites. o Stormwater action requests for small works and maintenance projects 2019. Current status to date is shown below: Stormwater Project Requests (Incl. Public and In -Staff Requests) February - 19 Total Requests Logged Since 2009: 426 2019 Completed Projects: Completed Projects 2009-2019: Locations not warranting work: 0 203 122 Total Project Backlog: 99 Remaining Projects Assigned for 2018-2020 Small Works: Maintenance: Large Capital: 56 31 11 Unfunded Projects Large Capital: 6 2 DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for February 2019: • Assisted Building and Planning Division with preparation of design requirements for (9) Commercial and (4) Land Use Pre -Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final PI ats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Reviewed civil plans for the following projects: o Cataldo Community Residential o HD Fowler o Pierce Road Short Plats 1 & 2 — 12 lots o Taylor Cottages Phase 6 Subdivision — 34 lots o Alki Short Plat — 7 lots o Ridgemont Estates #5 Mass Grading o SDS Valley Warehouse Offsite Fill Site o North Pines Professional Building o 12th & Carnahan Apartments o Levin Auto Body o Country Crossing South — 25 lots o Spokane Federal Credit Union o Wagstaff Building G Addition o Banner Plaza Common Area • Met with citizens and developers in Permit Center to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. 3 CAPITAL PROJECTS Stiokane „•" Val ley Public Works Projects Monthly Summary - Design & Construction February -2019 Project# Design & Construction Projects Funding Proposed Ad Date Bid Open Date %Complete Estimated Construction Completion Total Project Cost PE I CN Street Projects 0143 Barker Rd/BNSF Grade Separation FHWA - STP(U) TBD TBD 50 0 12/31/22 $ 2,827,702 0249 Sullivan &Wellesley Intersection Improv FHWA- STP(U) TBD TBD 50 0 12/31/19 $ 1,370,000 0265 Wellesley Sidewalk Project FHWA -CMAQ TBD TBD 90 0 12/31/19 $ 702,000 0267 Mission SW - Bowdish to Union TIB - SP 03/01/19 03/22/19 99 0 12/31/19 $ 2,196,922 0276 Barker Rd Widening - Euclid to Trent COSV 03/22/19 04/12/19 90 0 10/31/19 $ 225,000 0278 Wilbur Sidewalk- Boone to Broadway CDBG 03/08/19 03/29/19 90 0 06/30/19 $ 399,471 0279 Knox Ave Sidewalk: Hutchinson to Sargent CDBG 03/22/19 04/05/19 90 0 06/30/19 $ 339,245 Street Preservation Projects 0252 Argonne Resurfacing: Broadway to Mission FHWA - STP(U) 10/05/18 10/26/18 100 0 07/01/19 $ 843,151 0269 Evergreen -Mission Connectortolndiana FHWA-STP(U) 04/19/19 05/03/19 80 0 12/31/19 $ 660,000 0284 Argonne Rd. Pres - Valleyway to Broadway COSV 03/01/19 03/15/19 100 0 06/30/19 $ 325,000 0287 University Pres-Dishman-Mica to 16th TIB- UAP 03/01/19 03/22/19 0 0 12/31/19 $ 3,125,000 0290 2019 Local Access Streets (Midilome) COSV TBD TBD 0 0 12/31/19 $ 1,500,000 Parks Projects 0268 Appleway Trail -Evergreen to Sullivan FHWA- STP(U) TBD TBD 15 0 12/31/19 $ 2,395,000 Street Projects 0205 Sprague/Barker Intersection Improvement COSV 12/31/19 0223 Pines Rd Underpass @ BNSF &Trent COSV TBD 0259 North Sullivan ITS Project FHWA - CMAQ 02/01/18 0273 Barker/I-90 Interchange WSDOT TBD 0275 Barker Rd Widening - River to Euclid COSV 12/31/20 0276 Barker Rd Widening - Euclid to Trent COSV 12/31/20 0281 Highland Estates Connector SP. COUNTY 12/31/19 0291 Adams Sidewalk I nfi I I Project TIB- SP TBD 5 20 99 7 30 90 90 0 $ 51,619 $ 1,710,000 $ 914,209 $ 900,000 $ 220,000 $ 225,000 $ 200,000 $ 507,051 Street Preservation Projects 0285 Indiana Ave Pres - Evergreen to Sullivan COSV 12/31/19 10 $ 70,400 0286 Broadway Preservation: Havana to Fancher COSV TBD 50 $ 90,000 0292 MulIan Preservation: Broadway -Mission COSV TBD 0 $ 75,000 Stormwater Projects 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion Dept of Ecology 03/01/20 Dept of Ecology 10/31/18 4 30 35 $ 20,000 $ 20,000 Design Total % Complete Project# Design Only Projects Funding Complete Project Date PE Cost Street Projects 0205 Sprague/Barker Intersection Improvement COSV 12/31/19 0223 Pines Rd Underpass @ BNSF &Trent COSV TBD 0259 North Sullivan ITS Project FHWA - CMAQ 02/01/18 0273 Barker/I-90 Interchange WSDOT TBD 0275 Barker Rd Widening - River to Euclid COSV 12/31/20 0276 Barker Rd Widening - Euclid to Trent COSV 12/31/20 0281 Highland Estates Connector SP. COUNTY 12/31/19 0291 Adams Sidewalk I nfi I I Project TIB- SP TBD 5 20 99 7 30 90 90 0 $ 51,619 $ 1,710,000 $ 914,209 $ 900,000 $ 220,000 $ 225,000 $ 200,000 $ 507,051 Street Preservation Projects 0285 Indiana Ave Pres - Evergreen to Sullivan COSV 12/31/19 10 $ 70,400 0286 Broadway Preservation: Havana to Fancher COSV TBD 50 $ 90,000 0292 MulIan Preservation: Broadway -Mission COSV TBD 0 $ 75,000 Stormwater Projects 0198 Sprague, Park to University LID 0199 Havana -Yale Diversion Dept of Ecology 03/01/20 Dept of Ecology 10/31/18 4 30 35 $ 20,000 $ 20,000 TRAFFIC Elk's Apartments Traffic staff has been working with a developer, WSDOT and the surrounding neighborhood to approve a Traffic Impact Analysis for the Elk's Apartments. The developer intends to build 322 apartment units on the west side of the north 2500 block of Pines Road. A Traffic Conclusions meeting was held on February 26, 2019 at the Trent Elementary School. The meeting began at 6 pm with nearly 25 people in attendance. The developer's traffic engineer presented the key points in his traffic report. His analysis included Pines Road between Mission and Trent and along Indiana between Mirabeau Pkwy and the 1-90 interchange. Once the overall traffic analysis was presented, the engineer addressed specific concerns expressed at the Traffic Scoping Meeting that was held in April, 2018. One concern that we heard loud and clear was that we are to keep traffic out of the neighborhood as much as practical. We worked to access the apartments as much as practical off of Pines. The developer showed that he can construct a driveway on the north end of the project on Pines that will include a dedicated northbound left turn lane. This allows over 65% of his development's traffic to not drive through the neighborhood to access their unit. Another concern was accessing the apartments from Gary Laurie Ct road. To address resident concerns who live along this dead-end street, the developer worked with the City's Fire Department who will allow Gary Laurie Ct road to be gated off at the end of the road and used only as emergency access to the apartments. The meeting went fairly well and the builder listened to and addressed the public's concerns. PLANNING AND GRANTS Community Development Block Grants (CDBG) CDBG issued a request for proposals for the 2019 program year. In January, CDBG's Housing and Community Development Advisory Committee (HCDAC) recommended funding approximately $358,000 for the Ella Road sidewalk project and the City's second priority sidewalk project, Conklin Road between Riceland Lane and the Appleway Trail, in the amount nearly $76,000. HCDAC's recommendation goes to the Board of County Commissioners for approval in March. Community Economic Revitalization Board (CERB) Staff is exploring opportunities to request a $25,000 planning grant through CERB to assess transportation improvements that will support industrial and new employment along key corridors in the City of Spokane Valley. Applications are due May 27. Grant Applications for the Pines Road/BNSF Grade Separation Project Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program The program is for highway -rail grade crossing improvement projects and the City is eligible for funding for the preliminary engineering (PE) phase of the project. In June and July, 2018, the City submitted funding applications to the Federal Rail Administration's (FRA) CRISI Program for fiscal years (FY) 17 and 18, respectively. The City submitted a total PE phase request of $1,246,500 with a City -match of $1,246,500 (50% match), for a total PE phase cost of $2,493,000. CRISI FY17 awards were announced; however, the City was not successful in its application. CRISI FY18 awards are anticipated to be announced in spring 2019. 5 City -Initiated Comprehensive Plan Amendments, Chapters 2 and 5 and Appendices In February, staff presented proposed Comprehensive Plan text amendments as well as site-specific amendments in a staff report and presentation to the Planning Commission. Proposed text amendments include updating strategic actions, adding transportation projects from the Planned Action Ordinance, updating pedestrian and bicycle components in Chapter 5, adding a twenty-year Transportation Improvement Plan, and adding a printable appendix of all maps. Proposed amendments to Chapter 2 include policy and strategy changes to reflect Planned Action Ordinance projects in and around the Northeast Industrial Area. Updates also included changes to strategic actions in Chapter 2, such as supporting consideration of a Complete Streets ordinance. Updates to Chapter 5 include changes to recommended pedestrian and bicycle networks in Figures 26 and 27, as well as to Safe Routes to School in Figure 46 in Chapter 7. These changes reflect recently - completed projects and minor modifications based on public involvement and technical evaluation, such as connecting the trail network by linking the Appleway Trail with the Centennial Trail and Dishman Hills. Text changes also describe prioritization of pedestrian and bicycle improvements in areas of the City with the highest potential for accommodating short trips, increasing safety, supporting access to popular destinations, improving access to public transit, and reducing traffic congestion. Proposed appendices include a Transportation Improvement Program, or TIP, for a twenty-year horizon. This table categorizes all planned long-range projects by type and anticipated timeframe to inform annual development of the updated six-year TIP as well as to inform development of project concepts in preparation for grant applications and funding. Staff compiled projects from existing plans and traffic studies, and intends to update the list on a regular basis to reflect current city goals and strategic planning. Finally, the last proposed amendment adds a new appendix providing 11" x 17" printable copies of all maps within the Comprehensive Plan. Site-specific amendments include three privately -initiated amendments and one city -initiated site specific amendment. The city -initiated site-specific amendment proposes to change designation for parcels 45104.9151, 45104.9150, et al, from MF to CMU. This changes the "Whimsical Pig" parcel and adjacent parcels on the north side of Mission Avenue between Pines and Evergreen from multi -family to commercial mixed-use to be consistent with other parcels along the corridor. Privately -initiated site-specific amendments include: changing parcel 45183.9059 from Industrial to Single -Family Residential along Park Road near Broadway Avenue (submitted by Danny Davis but not supported by staff findings), changing parcel 45234.4501 and 45234.0210 from Single -Family Residential to Neighborhood Commercial along Sullivan Road at 8th Avenue (submitted by Advent Lutheran Church and TCF Properties LLC and supported by staff findings), and changing parcel 45181.0213 from Single -Family Residential to Multi -Family Residential along Marguerite Road and Sinto Avenue (submitted by Elgee and supported by staff findings). Next steps include a public hearing and findings of fact at Planning Commission in March, and presentations to City Council later in the spring. Planning Studies In February, staff convened a Technical Advisory Committee (TAC) review of the South Barker Corridor Study. This study assesses short-term traffic patterns through 2028 and long-term traffic patterns through 2040 on Barker Road from Mission Avenue south to 8th Avenue. Based on these patterns, the study recommends short-term and long-term improvements to the corridor, and concludes with a fair - share analysis of project costs that can be distributed among relevant jurisdictions through 6 development -related trip fees. The final report will inform future project programming and potential development agreements. The TAC meeting in February included Spokane Valley staff and representatives from WSDOT, Liberty Lake and Spokane County. The project consultants, Chris Breiland and Patrick Picard from Fehr & Peers, presented the document and led a discussion of the findings. Comments and concerns were expressed by TAC members regarding project methodology and conclusions. City staff requested written comments and related information within two weeks to facilitate timely resolution of the study. In March, staff will work with TAC members to finalize all comments, and will also work with the consultant to resolve comments and finalize the report. Regional Analytic Tool Improvement Staff is participating in SRTC's assessment of analytical methods to update regional household travel and trip pattern data, allocate future trips throughout the region, refine the regional travel model, review software and analysis tools used by the agency and member agencies, and review SRTC staff capacity. In February, staff continued review of materials provided by SRTC following the meeting, and wrote a memorandum summarizing the project, the meeting, next steps, and staff involvement in the process. In March, SRTC will arrange a follow-up meeting to review draft RFQ documents. Pavement Management Update Contract for the Evaluation of Pavement Management Program Staff has entered into an agreement for professional services with Nichols Consulting Engineers (NCE) to provide a full evaluation of the existing pavement management program and provide recommendations that will most efficiently serve the City. The final report has been submitted for staff review and minor revisions are being captured. The final report will be presented to City Council at the April 2, 2019 meeting. 7 Spokane �.�Valley Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: March 20, 2019 Re: Finance Department Activity Report — February 2019 Following is information pertaining to Finance Department activities through the end of February 2019 and included herein is an updated 2018 Budget to Actual Comparison of Revenues and Expenditures through the end of December 2018. For the next couple of months we'll focus our financial analysis on 2018 rather than 2019, because how 2018 wraps up will largely guide our decision making process as we progress towards the 2020 Budget development process. 2018 Year-end Process In February we have continued to work on closing the books for 2018, and we hope to have this process complete by the end of March. This process typically continues through March because we continue to receive additional information pertaining to 2018 for both revenues and expenditures (particularly construction related activity). Following the closing of the books, we will begin the process of preparing our annual financial report which will be finished by the end of May. We hope to have the State Auditor's Office on site by early June to begin the audit of 2018. Budget to Actual Comparison Report A report reflecting 2018 Budget to Actual Revenues and Expenditures for those funds for which a 2018 Budget was adopted is located on pages 5 through 17. It's important to keep in mind that the figures included are preliminary and we anticipate they will continue to change as a result of the fact that we continue to receive invoices related to 2018 expenditure activity as well as some additional revenues. We will follow up with final 2018 figures once the books are closed. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2017 Annual Financial Report. • Columns of information include: o The 2018 Budget as adopted o December 2018 activity o Cumulative 2018 activity through December 2018 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed P:IFinancelFinance Activity Reports\Council Monthly Reports1201912019 02 28 - 2018 12 PRELIMINARY No 3.docx Page 1 A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 108.57% of the amount budgeted with 100.00% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2018 are $11,708,911 or 99.26% of the amount budgeted. In January we received one final payment related to 2018 collections that is reflected herein. • Sales tax collections finished the year at $22,642,855 which was $1,760,955 or 8.43% greater than the amount budgeted. • Gambling taxes are at $380,406 or 99.84% of the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31St. At this point we have received and booked all of the 2018. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. In 2018 we have received $1,210,204 or 100.02% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. These have collectively finished the year at $2,475,132 or 17.33% greater than the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. These have finished the year at $979,051 which is $340,849 or 25.82% less than the amount budgeted. The difference in the amount collected as compared to the budget is in part due to the false alarm reduction program only being active for part of 2018. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues finished the year at $2,737,872 or 62.57% greater than the amount budgeted. The amount collected is far in excess of the amount of the budget expectation primarily due to several large construction projects in the City that were permitted during 2018. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. The year ended with revenues totaling $699,908 or 10.52% greater than the amount budgeted. Recurring expenditures are currently at $38,456,897 or 94.02% of the amount budgeted with 100.00% of the year elapsed. Once all invoices related to 2018 activity are received and booked, we anticipate a higher percentage of the budget will be consumed. Investments (page 18) Investments at December 31 total $63,784,024 and are composed of $58,702,668 in the Washington State Local Government Investment Pool and $5,081,356 in bank CDs. Total Sales Tax Receipts (page 19) Total sales tax receipts reflect State remittances through December and total $25,622,894 including general, criminal justice, and public safety taxes. This figure is $1,785,695 or 7.49% greater than the same twelve-month period in 2017. P:IFinancelFinance Activity Reports\Council Monthly Reports1201912019 02 28 - 2018 12 PRELIMINARY No 3.docx Page 2 Economic Indicators (pages 20 — 22) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 20) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 21) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 22) provide us with a sense of real estate sales. Page 20 provides a 10 -year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2010. • Compared with calendar year 2018, 2019 collections have increased by $162,496 or 7.82%. • Tax receipts reached an all-time high in 2018 at $22,642,856, besting the previous record year of 2017 when $21,089,134 was collected. Page 21 provides a 10 -year history of hotel/motel tax receipts with monthly detail beginning January 2010. • Compared with calendar year 2018, 2019 collections have increased by $3,113 or 10.83%. • Collections reached an all-time high in 2018 of $646,976, exceeding the previous high set in 2017 of $615,980. Page 22 provides a 10 -year history of real estate excise tax receipts with monthly detail beginning January 2010. • Compared with calendar year 2018, 2019 collections have decreased by $118,628 or 49.54%. • Collections reached an all-time high in 2018 of $3,800,432, exceeding the previous high set in 2017 of $3,007,573. Debt Capacity and Bonds Outstandinq (page 23) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2019 is $9,331,109,315. Following the December 1, 2018 debt service payments, the City has $12,270,000 of nonvoted G.O. bonds outstanding which represents 8.77% of our nonvoted bond capacity, and 1.75% of our total debt capacity for all types of bonds. Of this amount: o $4,645,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $730,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,895,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. P:IFinancelFinance Activity Reports\Council Monthly Reports1201912019 02 28 - 2018 12 PRELIMINARY No 3.docx Page 3 Street Fund Revenue Sources (pages 24 and 25) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 24 provides a 10 -year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2010. o Compared with calendar year 2018, 2019 collections have decreased by $13,829 or 8.52% o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,072,000 in the years 2011 through 2018. • Page 25 provides a 10 -year history of Telephone Utility Tax collections with monthly detail beginning January 2010. o Compared with 2018, 2019 collections have increased by $6,385 or 4.90%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2018 Budget was adopted with a revenue estimate of $1,900,000, and actual receipts came in at approximately $1.8 million. The 2019 Budget is $1,700,000, and we will closely watch actual receipts as we progress through 2019. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. Three audits have been completed, and the City has received payments totaling $398,865 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $99,716 or 25% of the amount recovered. P:IFinancelFinance Activity Reports\Council Monthly Reports1201912019 02 28 - 2018 12 PRELIMINARY No 3.docx Page 4 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Property Tax 11,796,100 639,573 11,708,911 (87,189) 99.26% Sales Tax 20,881,900 3,844,228 22,642,855 1,760,955 108.43% Sales Tax - Public Safety 967,800 189,343 1,074,037 106,237 110.98% Sales Tax - Criminal Justice 1,738,000 333,376 1,906,002 168,002 109.67% Gambling Tax and Leasehold Excise Tax 381,000 99,921 380,406 (594) 99.84% Franchise Fees/Business Registration 1,210,000 563,038 1,210,204 204 100.02% State Shared Revenues 2,109,600 588,307 2,475,132 365,532 117.33% Fines, Forfeitures and Penalties 1,319,900 139,181 979,051 (340,849) 74.18% Community and Public Works 1,684,100 194,930 2,737,872 1,053,772 162.57% Recreation Program Revenues 633,300 30,713 699,908 66,608 110.52% Miscellaneous Department Revenue 1,000 0 21,250 20,250 2124.98% Miscellaneous& Investment Interest 201,800 213,068 779,880 578,080 386.46% Transfers in - #101 (street admin) 39,700 3,308 39,700 0 100.00% Transfers in - #105 (h/m tax -CP advertising) 30,000 26,037 26,037 (3,963) 86.79% Transfers in - #402 (storm admin) 13,400 1,117 13,400 0 100.00% Total Recurring Revenues 43,007,600 6,866,141 46,694,645 3,687,045 108.57% Expenditures City Council 550,087 37,107 403,113 146,974 73.28% City Manager 956,700 70,796 842,840 113,860 88.10% City Attorney 602,207 47,456 527,741 74,466 87.63% Public Safety 25,464,251 2,334,125 24,356,399 1,107,852 95.65% Deputy City Manager 450,891 41,102 440,174 10,717 97.62% Finance / IT 1,339,974 108,543 1,293,982 45,992 96.57% Human Resources 280,415 22,908 275,170 5,245 98.13% City Hall Operations and Maintenance 306,271 50,841 265,344 40,927 86.64% Community & Public Works - Engineering 1,663,003 164,604 1,406,084 256,919 84.55% Community & Public Works - Econ Dev 970,870 132,447 953,649 17,221 98.23% Community & Public Works - Bldg & Plan 2,176,077 183,138 1,906,149 269,928 87.60% Parks & Rec - Administration 301,311 33,185 288,287 13,024 95.68% Parks & Rec - Maintenance 863,975 141,800 886,536 (22,561) 102.61 % Parks & Rec - Recreation 260,802 14,913 198,497 62,305 76.11% Parks & Rec - Aquatics 515,900 18,308 471,667 44,233 91.43% Parks & Rec - Senior Center 98,229 7,184 92,080 6,149 93.74% Parks & Rec - CenterPlace 910,696 86,599 827,098 83,598 90.82% General Government 1,261,610 242,087 1,093,436 168,174 86.67% Transfers out - #204 ('16 LTGO bond debt service) 399,350 33,279 399,350 0 100.00% Transfers out - #309 (park capital projects) 160,000 13,333 160,000 0 100.00% Transfers out - #311 (Pavement Preservation) 962,700 80,225 962,700 0 100.00% Transfers out - #501 36,600 3,050 36,600 0 100.00% Transfers out - #502 (insurance premium) 370,000 30,833 370,000 0 100.00% Total Recurring Expenditures 40,901,919 3,897,865 38,456,897 2,445,022 94.02% Recurring Revenues Over (Under) Recurring Expenditures 2,105,681 2,968,276 8,237,747 6,132,066 Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (Repymt of Solid Waste) Miscellaneous Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget 40,425 3,369 40,425 0 100.00% 0 0 0 0 0.00% Total Nonrecurring Revenues 40,425 3,369 40,425 0 100.00% Expenditures General Government - IT capital replacements 115,000 0 23,877 91,123 20.76% City Attorney (part-time attorney furniture) 4,809 0 4,809 0 100.00% Public Safety (full facility generator) 100,000 0 0 100,000 0.00% Deputy City Manager (Q -Alert software) 11,700 0 11,700 0 100.00% Community & Public Works (Retail Recruitment) 50,000 0 23,000 27,000 46.00% Parks & Rec (Flooring in Great Room & Dining Roor 50,000 0 50,000 0 100.00% Parks & Rec (CP reseal two bathroom floors) 3,000 0 0 3,000 0.00% Generator for City Hall 200,000 0 0 200,000 0.00% Transfers out - #122 (replenish reserve) 490,000 0 490,000 0 100.00% Transfers out - #309 (CP outdoor venue Phase 1) 200,000 200,000 200,000 0 100.00% Transfers out - #309 (Browns Park lighting & path) 200,000 193,481 193,481 6,519 96.74% Transfers out - #309 (Appleway Trail Amenities) 29,725 29,725 29,725 0 100.00% Transfers out - #312 3,795,429 0 3,795,429 0 100.00% Total Nonrecurring Expenditures 5,249,663 423,206 4,822,021 427,642 91.85% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (5,209,238) (419,837) (4,781,596) 427,642 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (3,103,557) 2,548,439 3,456,152 6,559,709 Beginning fund balance 33,664,222 33,664,222 Ending fund balance 30,560,665 37,120,374 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Telephone Utility Tax 1,900,000 279,311 1,758,370 (141,630) 92.55% Motor Vehicle Fuel (Gas) Tax 2,052,400 346,779 2,063,390 10,990 100.54% Multimodal Transportation 133,800 33,377 133,525 (275) 99.79% Right -of -Way Maintenance Fee 70,000 0 16,836 (53,164) 24.05% Investment Interest 6,000 3,322 17,504 11,504 291.73% Miscellaneous Revenue 10,000 0 22,265 12,265 222.65% Total Recurring Revenues 4,172,200 662,789 4,011,890 (160,310) 96.16% Expenditures Wages / Benefits / Payroll Taxes 771,019 83,957 774,688 (3,669) 100.48% Supplies 112,500 5,074 94,917 17,583 84.37% Services & Charges 2,142,206 394,704 2,033,293 108,913 94.92% Snow Operations 504,800 117,364 580,166 (75,366) 114.93% Intergovernmental Payments 851,000 128,092 813,999 37,001 95.65% Transfers out - #001 39,700 3,308 39,700 0 100.00% Transfers out - #501 (non -plow vehicle rental) 21,250 1,771 21,250 0 100.00% Transfers out - #501 (plow replace.) 77,929 6,494 77,929 0 100.00% Transfers out - #311 (pavement preservation) 67,342 5,612 67,342 0 100.00% Total Recurring Expenditures 4,587,746 746,376 4,503,284 84,462 98.16% Recurring Revenues Over (Under) Recurring Expenditures (415,546) (83,587) (491,394) (75,848) NONRECURRING ACTIVITY Revenues Grant proceeds 0 0 0 0 0.00% Insurance proceeds (traffic signal cabinet) 0 (1) 11,711 11,711 0.00% Utility tax recovery 0 0 96,260 96,260 0.00% Interest & penalties on utility taxes 0 0 63,994 63,994 0.00% Total Nonrecurring Revenues 0 (1) 171,965 171,965 0.00% Expenditures Traffic Control Devices -Repair & Maintenance 15,000 0 27,730 (12,730) 184.87% 8th & Carnahan Intersection Improvements 0 0 2,720 (2,720) 0.00% Total Nonrecurring Expenditures 15,000 0 30,450 (15,450) 203.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (15,000) (1) 141,514 156,514 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (430,546) (83,587) (349,880) Beginning fund balance 1,067,294 1,067,294 Ending fund balance 636,748 717,414 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest 80,666 8,700 1,463 8,703 3 100.03% 0 16 390 390 0.00% Total revenues 8,700 Expenditures Capital Outlay Transfers out - #309 (Appleway Trail - Sullivan to C Total expenditures 1,479 9,092 392 104.51% 0 0 0 0 0.00% 50,000 0 50,000 0 100.00% 50,000 0 50,000 0 100.00% Revenues over (under) expenditures (41,300) 1,479 (40,908) Beginning fund balance 46,324 46,324 Ending fund balance 5,024 5,416 Page 7 392 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 377,000 59,429 415,295 38,295 110.16% Investment Interest 1,500 5,475 24,183 22,683 1612.18% Transfers in - #105 250,000 250,000 250,000 0 100.00% Total revenues Expenditures Capital Expenditures Total expenditures 628,500 314,904 689,478 60,978 109.70% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 628,500 314,904 689,478 60,978 Beginning fund balance 1,228,595 1,228,595 Ending fund balance 1,857,095 1,918,073 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 580,000 93,231 646,975 66,975 111.55% 1,000 1,852 7,058 6,058 705.77% Total revenues 581,000 95,083 654,033 73,033 112.57% Expenditures Transfers out - #001 30,000 26,037 26,037 3,963 86.79% Transfers out - #104 250,000 250,000 250,000 0 100.00% Tourism Promotion 322,000 85,606 321,934 66 99.98% Total expenditures 602,000 361,644 597,972 4,028 99.33% Revenues over (under) expenditures (21,000) (266,560) 56,061 Beginning fund balance 221,867 221,867 Ending fund balance 200,867 277,928 69,005 #106 - SOLID WASTE Revenues Solid Waste Administrative Fees 225,000 23,217 182,900 42,100 81.29% Solid Waste Road Wear Fee 1,000,000 239,017 1,108,028 (108,028) 110.80% Investment Interest 0 4,402 12,486 (12,486) 0.00% Grant Proceeds 0 0 0 0 0.00% Total revenues 1,225,000 266,636 1,303,415 (78,415) 106.40% Expenditures Transfers out - #001 40,425 3,369 40,425 0 100.00% Transfers out - #311 1,000,000 1,000,000 1,000,000 0 100.00% Education & Contract Administration 184,575 1,502 22,313 162,262 12.09% Total expenditures 1,225,000 1,004,871 1,062,738 162,262 86.75% Revenues over (under) expenditures 0 (738,235) 240,677 (240,677) Beginning fund balance 190,682 190,682 Ending fund balance 190,682 431,359 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest Total revenues Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget 79,000 39,666 81,322 (2,322) 102.94% 0 271 971 (971) 0.00% 79,000 39,937 82,293 (3,293) 104.17% Expenditures PEG Reimbursement - CMTV 40,200 0 38,956 1,244 96.90% Capital Outlay 31,000 5,233 13,344 17,656 43.04% Total expenditures 71,200 5,233 52,299 18,901 73.45% Revenues over (under) expenditures 7,800 34,704 29,994 (22,194) Beginning fund balance 54,837 54,837 Ending fund balance 62,637 84,831 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Transfers in 0 0 o o 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest Transfers in - #001 3,500 1,667 5,354 1,854 152.96% 490,000 0 490,000 0 100.00% Subtotal revenues 493,500 Expenditures Snow removal expenses 500,000 Total expenditures 1,667 495,354 1,854 100.38% 0 0 500,000 0.00% 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (6,500) 1,667 495,354 Beginning fund balance 7,717 7,717 Ending fund balance 1,217 503,071 Page 9 (498,146) P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 DEBT SERVICE FUNDS Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 414,050 0 414,050 0 100.00% Transfers in - #001 399,350 33,279 399,350 0 100.00% Transfers in - #301 82,000 6,833 82,000 0 100.00% Transfers in - #302 82,000 6,833 82,000 0 100.00% Total revenues 977,400 46,946 977,400 0 100.00% Expenditures Debt Service Payments - CenterPlace 414,050 0 414,050 0 100.00% Debt Service Payments - Roads 164,000 0 164,000 0 100.00% Debt Service Payments -'16 LTGO Bond 399,350 0 399,350 0 100.00% Total expenditures 977,400 0 977,400 0 100.00% Revenues over (under) expenditures 0 46,946 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget 1,500,000 237,446 1,968,317 468,317 131.22% 7,500 10,107 47,045 39,545 627.27% 1,507,500 247,553 2,015,362 507,862 133.69% Expenditures Transfers out - #204 82,000 6,833 82,000 0 100.00% Transfers out - #303 1,048,852 5,729 901,287 147,565 85.93% Transfers out - #311 (pavement preservation) 685,329 685,329 685,329 0 100.00% Transfers out - #314 38,000 (10,669) (10,669) 48,669 -28.08% Total expenditures 1,854,181 687,223 1,657,947 196,234 89.42% Revenues over (under) expenditures (346,681) (439,669) 357,415 311,629 Beginning fund balance 2,125,374 2,125,374 Ending fund balance 1,778,693 2,482,789 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes 1,500,000 237,446 1,968,317 468,317 131.22% Investment Interest 8,000 13,182 61,879 53,879 773.49% Total revenues 1,508,000 250,628 2,030,196 522,196 134.63% Expenditures Transfers out - #204 82,000 6,833 82,000 0 100.00% Transfers out - #303 1,099,434 159,846 1,031,071 68,363 93.78% Transfers out - #311 (pavement preservation) 685,329 685,329 685,329 0 100.00% Total expenditures 1,866,763 852,009 1,798,400 68,363 96.34% Revenues over (under) expenditures (358,763) (601,381) 231,796 453,833 Beginning fund balance 3,008,424 3,008,424 Ending fund balance 2,649,661 3,240,220 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 7,981,145 123,572 6,566,467 (1,414,678) 82.27% Developer Contribution 33,032 29,144 29,144 (3,888) 88.23% Transfers in - #301 1,048,852 5,729 901,287 (147,565) 85.93% Transfers in - #302 1,099,434 159,846 1,031,071 (68,363) 93.78% Transfers in -#312 989,327 704,179 (547,286) (1,536,613) -55.32% Investment Interest 0 0 214 214 0.00% Total revenues 11,151,790 1,022,469 7,980,897 (3,170,893) 71.57% Expenditures 123 Mission Ave - Flora to Barker 3,762,128 399,055 3,081,873 680,255 81.92% 141 Sullivan & Euclid PCC 25,000 0 14,722 10,278 58.89% 142 Broadway @ Argonne/Mullan 2,341,799 1,929 1,956,617 385,182 83.55% 155 Sullivan Rd W Bridge Replacement 0 0 898 (898) 0.00% 166 Pines Rd. (SR27) & Grace Ave. Int. Safety 495,000 5,911 567,749 (72,749) 114.70% 201 ITS Infill Project Phase 1 (PE Start 2014) 437,000 17,837 411,320 25,680 94.12% 205 Sprague/Barker Intersection Improvement 35,700 0 0 35,700 0.00% 221 McDonald Rd Diet (16th to Mission) 1,000 0 0 1,000 0.00% 222 Citywide Reflective Signal Backplates 42,645 539 15,548 27,097 36.46% 239 Bowdish Rd & 12th Ave. Sidewalk 5,000 0 0 5,000 0.00% 247 8th & Carnahan Intersection Improvements 425,000 4,660 428,774 (3,774) 100.89% 249 Sullivan & Wellesley Intersection 268,000 33,392 90,162 177,838 33.64% 250 9th Ave Sidewalk 2,000 0 0 2,000 0.00% 251 Euclid Ave Reconstruction Project 419,359 49,160 293,956 125,403 70.10% 258 32nd Ave Sidewalk-SR27 to Evergreen 407,870 2,926 428,840 (20,970) 105.14% 259 North Sullivan ITS Project 85,000 0 58,713 26,287 69.07% 263 Citywide Signal Backplates 124,719 63 96,218 28,501 77.15% 264 8th Ave Sidewalk - Dicky to Thierman 458,958 0 355,465 103,493 77.45% 265 Wellesley Sidewalk Project 38,000 1,912 26,315 11,685 69.25% 267 Mission SW - Bowdish to Union 60,250 2,058 34,453 25,797 57.18% 273 Barker/I-90 Interchange 500,000 (5,953) 0 500,000 0.00% 275 Barker Rd Widening - River to Euclid 88,000 26,586 29,144 58,856 33.12% 276 Barker Rd Widening - Euclid to Garland 54,000 30,805 33,938 20,062 62.85% 277 Barker Rd Widening - Garland to Trent 36,000 (2,989) 0 36,000 0.00% 278 Wilbur Sidewalk - Boone to Broadway 20,000 4,858 16,631 3,369 83.15% 279 Know Ave Sidewalk: Hutchinson to Sargent 20,000 8,867 11,687 8,313 58.44% 281 Highland Estates Connector 0 9,282 27,661 (27,661) 0.00% Contingency 999,362 0 0 999,362 0.00% Total expenditures 11,151,790 590,900 7,980,683 3,171,107 Revenues over (under) expenditures 0 431,569 214 (6,342,000) Beginning fund balance 66,692 66,692 Ending fund balance 66,692 66,906 Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 12 71.56% P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,693,200 1,869 1,605,948 (87,252) 94.85% Transfers in - #001 589,725 436,539 583,206 (6,519) 98.89% Transfers in - #103 (Appleway Trail) 50,000 0 50,000 0 100.00% Transfers in - #312 (Appleway Trail) 324,100 287,238 289,661 (34,439) 89.37% Investment Interest 0 0 183 183 0.00% Total revenues 2,657,025 725,646 2,528,997 (128,028) 95.18% Expenditures 227 Appleway Trail - Pines to Evergreen 0 0 14,860 (14,860) 0.00% 237 Appleway Trail - Sullivan to Corbin 2,086,300 25,675 2,127,384 (41,084) 101.97% 268 Appleway Trail - Evergreen to Sullivan 164,000 11,533 29,479 134,521 17.98% 270 CenterPlace outdoor venue - Phase I 200,000 (7,287) 204,302 (4,302) 102.15% 271 Browns Park lighting and pathway 23,200 718 22,602 598 97.42% 274 Park Signs Ph III (Sullivan, Park Rd, Balfour) 24,000 0 13,837 10,163 57.65% 280 Appleway Trail Amenities: Univ. - Pines 29,725 7,747 19,894 9,831 66.93% 282 Browns Park Sand Volleyball Courts 176,800 134,750 170,879 5,921 96.65% 283 Electrical Upgrade - Mirabeau Point Park 7,700 0 7,693 7 99.91 % 288 Heart of the Valley Sculpture Placement 28,000 4,975 4,975 23,025 17.77% Total expenditures 2,739,725 178,111 2,615,904 123,821 95.48% Revenues over (under) expenditures (82,700) 547,536 (86,908) (251,849) Beginning fund balance 126,202 126,202 Ending fund balance 43,502 39,294 #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 5,900 2,860 14,049 8,149 238.12% Total revenues 5,900 2,860 14,049 8,149 238.12% Expenditures Transfers out 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 5,900 2,860 14,049 8,149 Beginning fund balance 843,688 843,688 Ending fund balance 849,588 857,737 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 CAPITAL PROJECTS FUNDS -continued #311 - PAVEMENT PRESERVATION FUND Revenues Transfers in - #001 Transfers in - #101 Transfers in - #106 Transfers in - #301 Transfers in - #302 Grant Proceeds Investment Interest Total revenues Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget 962,700 80,225 962,700 0 100.00% 67,342 5,612 67,342 0 100.00% 1,000,000 1,000,000 1,000,000 0 100.00% 685,329 685,329 685,329 0 100.00% 685,329 685,329 685,329 0 100.00% 1,572,500 2,410 1,422,404 (150,096) 90.45% 0 8,037 54,724 54,724 0.00% 4,973,200 2,466,942 4,877,828 (95,372) 98.08% Expenditures Pre -Project GeoTech Services 50,000 41,461 43,261 6,739 86.52% Pavement Preservation 4,410,540 78,981 195,000 4,215,540 4.42% 226 Appleway Resurfacing, Park to Dishman Mica 0 0 341 (341) 0.00% 240 Saltese Road Preservation 0 0 33 (33) 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 24,299 1,337,788 (1,337,788) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 1,121 55,010 (55,010) 0.00% 253 Mission - Pines to McDonald 0 0 36 (36) 0.00% 254 Mission - McDonald to Evergreen 0 6,414 668,709 (668,709) 0.00% 256 University Rd Pres - 24th to Dishman Mica 0 5,803 7,896 (7,896) 0.00% 257 University Rd Pres - 16th to 24th 0 1,370 2,334 (2,334) 0.00% 258 32nd Ave Sidewalk - SR27 to Evergreen 0 0 132,151 (132,151) 0.00% 267 Mission SW - Bowdish to Union 0 3,757 7,474 (7,474) 0.00% 269 Evergreen - Mission Connector to Indiana 0 892 8,364 (8,364) 0.00% 272 Euclid Ave Preservation Project 0 2,720 1,135,901 (1,135,901) 0.00% 284 Argonne Rd. Pres - Valleyway to Broadway 0 724 1,635 (1,635) 0.00% 285 Indiana Ave Pres - Evergreen to Sullivan 0 1,732 2,495 (2,495) 0.00% 286 Broadway Preservation: Havana to Fancher 0 4,237 4,237 (4,237) 0.00% Total expenditures 4,460,540 173,511 3,602,666 857,874 80.77% Revenues over (under) expenditures 512,660 2,293,430 1,275,162 (953,246) Beginning fund balance 3,362,503 3,362,503 Ending fund balance 3,875,163 4,637,665 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 3,795,429 0 3,795,429 0 100.00% Transfers in - #313 74,960 0 0 (74,960) 0.00% Sale of Land 0 405,056 405,056 405,056 0.00% Investment Interest 16,000 33,227 126,565 110,565 791.03% Total revenues 3,886,389 438,283 4,327,050 440,661 111.34% Expenditures 215 City Hall Construction Project 5,383 0 5,383 (0) 100.00% Sale of Land 0 31,659 31,659 (31,659) 0.00% Transfers out - #303 989,327 704,179 (547,286) 1,536,613 -55.32% Transfers out - #309 324,100 287,238 289,661 34,439 89.37% Transfers out - #314 4,809 0 0 4,809 0.00% Total expenditures 1,323,619 1,023,076 (220,584) 1,544,203 -16.67% Revenues over (under) expenditures 2,562,770 (584,792) 4,547,634 (1,103,541) Beginning fund balance 4,427,286 4,427,286 Ending fund balance 6,990,056 8,974,920 Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 CAPITAL PROJECTS FUNDS -continued #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget 0 292 1,416 1,416 0.00% Total revenues 0 292 1,416 1,416 0.00% Expenditures Capital Outlay - City Hall 0 0 14,856 (14,856) 0.00% Transfers out - #312 74,960 0 0 74,960 0.00% Total expenditures 74,960 0 14,856 60,104 19.82% Revenues over (under) expenditures (74,960) 292 (13,440) (58,688) Beginning fund balance 101,076 101,076 Ending fund balance 26,116 87,636 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 770,000 75,085 571,136 (198,864) 74.17% Investment Interest 0 2,994 16,574 16,574 0.00% Transfers in - #301 38,000 (10,669) (10,669) (48,669) -28.08% Transfers in - #312 4,809 0 0 (4,809) 0.00% Total revenues 812,809 67,411 577,041 (235,768) 70.99% Expenditures 143 Barker Rd/BNSF Grade Separation 900,000 150,713 560,467 339,533 62.27% 223 Pines Rd Underpass 80,000 7,137 48,923 31,077 61.15% Total expenditures 980,000 157,850 609,390 370,610 62.18% Revenues over (under) expenditures (167,191) (90,439) (32,349) (606,378) Beginning fund balance 1,068,803 1,068,803 Ending fund balance 901,612 1,036,455 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget 1,870,000 112,307 1,920,509 50,509 102.70% 7,500 8,516 40,465 32,965 539.53% Total Recurring Revenues 1,877,500 120,823 1,960,974 83,474 104.45% Expenditures Wages / Benefits / Payroll Taxes 557,157 31,072 403,470 153,687 72.42% Supplies 14,800 1,031 12,418 2,382 83.90% Services & Charges 1,141,210 154,527 1,149,171 (7,961) 100.70% Intergovernmental Payments 35,000 0 53,877 (18,877) 153.93% Vehicle Rentals - #501 12,750 0 0 12,750 0.00% Transfers out - #001 13,400 1,117 13,400 0 100.00% Total Recurring Expenditures 1,774,317 187,747 1,632,336 141,981 92.00% Recurring Revenues Over (Under) Recurring Expenditures 103,183 (66,925) 328,638 225,455 NONRECURRING ACTIVITY Revenues Grant Proceeds 65,000 45,848 178,695 113,695 274.92% Total Nonrecurring Revenues 65,000 45,848 178,695 113,695 274.92% Expenditures Capital - various projects 450,000 0 4,200 445,800 0.93% 193 Effectiveness Study 15,000 0 0 15,000 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 104 205,068 (205,068) 0.00% 258 32nd Ave Sidewalk - SR27 to Evergreen 0 0 58,933 (58,933) 0.00% 264 8th Ave Sidewalk - Dicky to Thierman 0 0 83,803 (83,803) 0.00% 267 Mission SW - Bowdish to Union 0 109 219 (219) 0.00% 279 Knox Ave Sidewalk: Hutchinson to Sargent 0 963 1,862 (1,862) 0.00% Watershed Studies 60,000 776 776 59,224 1.29% Total Nonrecurring Expenditures 525,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (460,000) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (356,817) Beginning working capital 1,973,424 Ending working capital 1,952 354,861 170,139 67.59% 43,896 (176,166) 283,834 (23,028) 152,472 509,289 1,973,424 1,616,607 2,125,896 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 208,991 462,980 2,980 100.65% Grant Proceeds 445,955 0 597,733 151,778 134.03% Investment Interest 0 6,232 28,620 28,620 0.00% Total revenues Expenditures Capital - various projects Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 905,955 215,223 1,089,334 183,379 120.24% 648,780 57,494 662,402 (13,622) 102.10% 648,780 257,175 1,413,073 57,494 157,729 662,402 (13,622) 102.10% 426,932 197,001 1,413,073 1,670,248 1,840,005 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2018 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2018 100.00% 2018 Budget Actual Actual through Budget December December 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 30,000 2,500 30,000 0 100.00% Interfund vehicle lease - #101 21,250 1,771 21,250 0 100.00% Interfund vehicle lease - #101 (plow replace) 77,929 6,494 77,929 0 100.00% Interfund vehicle lease - #402 12,750 1,063 12,750 0 100.00% Transfers in - #001 (CenterPlace kitchen reserve) 36,600 3,050 36,600 0 100.00% Investment Interest 4,000 4,304 19,874 15,874 496.84% Total revenues Expenditures Small tools and minor equipment Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 182,529 19,181 198,403 15,874 108.70% 20,000 0 3,714 16,286 18.57% 20,000 0 3,714 16,286 18.57% 162,529 1,096,283 19,181 194,688 1,096,283 1,258,812 1,290,971 (412) 0 888 2,135 2,135 0.00% 370,000 30,833 370,000 0 100.00% Total revenues 370,000 Expenditures Auto & Property Insurance 370,000 Unemployment Claims Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 0 31,721 372,135 2,135 100.58% 0 345,769 24,231 93.45% 2,587 6,849 (6,849) 0.00% 370,000 2,587 352,618 17,382 95.30% 0 29,135 19,517 (15,247) 244,261 244,261 244,261 263,778 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds Per Revenue Status Report Difference Total of Expenditures for all Funds Per Expenditure Status Report 81,116,922 81,116,922 13,953,830 13,953,830 83,282,365 83,282,365 81,969,603 81,969,603 10,351,652 10,351,652 71,618,256 71,618,256 Total Capital expenditures (included in total expenditures) 20,691,554 1,122,211 15,769,713 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Investment Report For the Twelve -Month Period Ended December 31, 2018 Beginning Deposits Withdrawls Interest Jan'19 Accrued Interest Receivable Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 3/13/2019 LGI P" UMPQUA CD #9731 UMPQUA CD #0689 Total Investments $ 56,934,969.34 $ 2,853,118.59 (1, 200, 000.00) 239, 017.66 (124, 437.45) 3, 000, 000.00 $ 2, 011, 894.91 $ 60,146,128.50 0.00 0.00 2,853,118.59 0.00 0.00 (1, 200, 000.00) 35,525.76 33,935.35 308,478.77 0.00 0.00 (124,437.45) $ 58,702,668.14 $ 3,035,525.76 $ 2,045,830.26 $ 63,784,024.16 matures: 6/28/2019 rate: 230% 11/15/2019 2.85% Balance Earnings Current Period Year to date Budget $ 31,846,615.66 $ 200,834.45 690,527.69 $ 136,000.00 815, 944.40 3,322.25 17, 503.92 6,000.00 3,923.03 15.98 389.62 0.00 1,344,742.84 5,475.35 24,182.64 1,500.00 454, 934.99 1,852.35 7,057.72 1,000.00 1,081,136.65 4,402.02 12,486.23 0.00 66,547.33 270.96 971.17 0.00 0.00 0.00 0.00 0.00 5, 500, 000.00 0.00 0.00 0.00 409,322.94 1,666.63 5,353.77 3,500.00 2,482,296.97 10,107.08 47,044.88 7,500.00 3,237,409.76 13,181.66 61,878.85 8,000.00 0.00 0.00 213.54 0.00 0.00 0.00 182.54 0.00 702,316.79 2,859.60 14,048.95 5,900.00 1,973,833.08 8,036.79 54,723.62 0.00 8,160, 456.39 33, 226.65 126, 564.79 16, 000.00 71,756.47 292.17 1,415.76 0.00 735, 434.51 2,994.45 16, 574.17 0.00 2,091,605.26 8,516.32 40,464.54 7,500.00 1,530,576.60 6,231.99 28,620.22 0.00 1, 057, 070.37 4,304.04 19, 873.67 4,000.00 218,100.12 888.03 2,134.93 0.00 $ 63,784,024.16 $ 308,478.77 $ 1,172,213.22 $ 196,900.00 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 02 28 - 2018 12 PRELIMINARY No 3.xlsx CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Twelve -Month Period Ended December 31, 2018 Month Received 2017 2018 3/13/2019 Difference February 2,250,071.29 2,353,128.35 103,057.06 4.58% March 1,553,546.20 1,744,900.00 191, 353.80 12.32% April 1,567,402.86 1,757,754.18 190, 351.32 12.14% May 1,962,909.06 2,173,916.87 211,007.81 10.75% June 1,765,547.51 1,991,560.58 226,013.07 12.80% July 1,980,537.73 2,115,585.73 135,048.00 6.82% August 2,191,814.27 2,328,306.22 136,491.95 6.23% September 2,119,588.28 2,238,047.38 118,459.10 5.59% October 2,207,153.00 2,280,671.98 73,518.98 3.33% November 2,151,642.69 2,272,076.06 120,433.37 5.60% December 2,000,238.81 2,196,294.60 196,055.79 9.80% January 2,086,747.36 2,170,652.01 83,904.65 4.02% 23, 837,199.06 25, 622, 893.96 1, 785, 694.90 7.49% 23, 837,199.06 25, 622, 893.96 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.8%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.8% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.30% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.70% * 8.80% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 19 I CITY OF SPOKANE VALLEY, WA Sales Tax Collections - For the years 2010 through 2019 January Collected to date P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2019\sales tax collections 2019.xlsx 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 1 2019 1,491,059 1,460,548 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,992,273 2,078,412 3/11/2019 2019 to 2018 Difference ok 2,240,908 162,496 7.82% 1,491,059 1,460,548 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,992,273 2,078,412 2,240,908 162,496 7.82% February 963,749 990,157 1,009,389 1,133,347 1,170,640 1,197,323 1,316,682 1,369,740 1,536,252 0 March 1,018,468 1,015,762 1,067,733 1,148,486 1,201,991 1,235,252 1,378,300 1,389,644 1,564,282 0 April 1,184,137 1,284,180 1,277, 621 1,358, 834 1,448, 539 1,462,096 1,640, 913 1,737, 933 1,926, 551 0 May 1,102, 523 1,187, 737 1,174, 962 1,320,449 1,400,956 1,373,710 1,566,178 1,564,119 1,762,119 0 June 1,123,907 1,248,218 1,290,976 1,389,802 1,462,558 1,693,461 1,641,642 1,751,936 1,871,077 0 July 1,260,873 1,332,834 1,302,706 1,424,243 1,545,052 1,718,428 1,776,653 1,935,028 2,053,961 0 August 1,211,450 1,279,500 1,299,678 1,465,563 1,575,371 1,684,700 1,746,371 1,877,899 1,980,940 0 September 1,191,558 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 1,946,689 2,019,198 0 October 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 1,898,067 2,005,836 0 November 1,139,058 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 1,768,817 1,925,817 0 December 1,141, 012 1,247, 920 1,323,189 1,408,134 1,383, 596 1,441,904 1,664, 983 1,856, 989 1,918, 411 0 Total Collections 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 22,642,856 2,240,908 Budget Estimate 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 22,917,000 Actual over (under) budg (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 1,760,956 (20,676,092) Total actual collections as a % of total budget 97.83% 104.51 % 108.57% 108.77% 102.65% 103.30% 107.61 % 106.23% 108.43% n/a % change in annual total collected (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% 7.37% n/a % of budget collected through January 10.35% 10.28% 11.19% 10.96% 9.88% 9.83% 10.08% 10.04% 9.95% 9.78% % of actual total collected through January 10.58% 9.84% 10.31% 10.08% 9.62% 9.51% 9.37% 9.45% 9.18% n/a Chart Reflecting History of Collections through the Month of January 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 January 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 •January Page 20 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - Actual for the years 2010 through 2019 January Total Collections P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2019\105 hotel motel tax 2019.xlsx 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 1 2019 22,707 22,212 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 22,707 22,212 21,442 24,185 3/11/2019 2019 to 2018 Difference 3,113 10.83% 25,425 27,092 31,887 27,210 28,752 31,865 3,113 10.83% February 23,417 22,792 21,549 25,975 26,014 27,111 27,773 26,795 28,878 0 March 24,232 24,611 25,655 27,739 29,384 32,998 34,330 31,601 31,906 0 April 39,463 38,230 52,130 40,979 48,246 50,455 52,551 52,242 57,664 0 May 34,683 33,791 37,478 40,560 41,123 44,283 50,230 50,112 51,777 0 June 39,935 41,403 43,971 47,850 52,618 56,975 55,060 60,637 62,048 0 July 47,385 49,312 52,819 56,157 61,514 61,809 65,007 69,337 71,865 0 August 54,923 57,452 57,229 63,816 70,384 72,697 73,700 76,972 79,368 0 September 59,419 58,908 64,299 70,794 76,100 74,051 70,305 80,173 79,661 0 October 41,272 39,028 43,699 43,836 45,604 49,880 55,660 56,631 61,826 0 November 34,330 37,339 39,301 42,542 39,600 42,376 46,393 47,090 52,868 0 December 26,777 32,523 30,432 34,238 33,256 41,510 33,478 37,180 40,363 0 Total Collections 448,545 457,603 490,004 518,672 549,267 581,237 596,374 615,980 646,976 31,865 Budget Estimate 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 Actual over (under) budg 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 66,976 (568,135) Total actual collections as a % of total budget 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% n/a % change in annual total collected 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% n/a % of budget collected through January 5.98% 4.63% 4.99% 4.94% 4.80% 4.93% 5.50% 4.69% 4.96% 5.31% % of actual total collected through January 5.06% 4.85% 4.38% 4.66% 4.63% 4.66% 5.35% 4.42% 4.44% n/a Chart Reflecting History of Collections through the Month of January 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 January 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 ■ January Page 21 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through January Actual for the years 2010 through 2019 January Collected to date February March April May June July August September October November December Total distributed by Spokane County Budget estimate Actual over (under) budget Total actual collections as a % of total budget % change in annual total collected % of budget collected through January % of actual total collected through January P:\Finance\Finance Activity Reports\Tax Revenue\REET\2019\301 and 302 REET for 2019.xlsx 2010 1 2011 1 2012 2013 2014 2015 2016 2017 1 2018 1 2019 59,887 64,128 46,359 56,898 61,192 96,141 104,446 153,661 239,437 120,809 59,887 64,128 46,359 56,898 61,192 96,141 104,446 153,661 239,437 3/12/2019 2019 to 2018 Difference (118,628) (49.54%) 120,809 (118,628) (49.54%) 64,122 86,204 99,507 109,625 105,680 84,834 72,630 75,812 93,256 72,021 38,725 36,443 95,880 79,681 124,692 81,579 79,629 129,472 68,020 61,396 74,753 65,077 56,115 71,730 86,537 111,627 124,976 101,049 106,517 63,517 238,095 104,886 74,300 155,226 72,172 90,377 116,165 139,112 128,921 117,150 174,070 117,806 78,324 75,429 67,049 81,724 105,448 198,870 106,676 208,199 172,536 152,323 123,505 172,227 117,682 103,508 165,868 236,521 165,748 347,421 217,375 202,525 179,849 128,833 129,870 157,919 83,583 220,637 205,654 192,806 284,897 248,899 231,200 178,046 253,038 186,434 164,180 124,514 282,724 169,060 202,734 248,768 449,654 472,420 187,348 207,895 229,800 278,995 146,892 310,562 218,842 646,397 277,424 302,941 261,626 259,492 584,792 263,115 288,912 0 0 0 0 0 0 0 0 0 0 0 962,304 1,380,000 (417,696) 960,751 780,000 180,751 1,185,707 875,000 310,707 1,321,650 975,000 346,650 1,567,429 1,100,000 467,429 2,131,578 1,400,000 731,578 2,353,822 2,000,000 353,822 3,007,573 2,000,000 1,007,573 3,800,432 3,000,000 800,432 120,809 2,000,000 (1,879,191) 69.73% 123.17% 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% 126.68% n/a (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% 27.77% 26.36% n/a 4.34% 8.22% 5.30% 5.84% 5.56% 6.87% 5.22% 7.68% 7.98% 6.04% 6.22% 6.67% 3.91% 4.31% 3.90% 4.51% 4.44% 5.11% 6.30% n/a Chart Reflecting History of Collections through the Month of January 300,000 250,000 200,000 150,000 100,000 50,000 2010 2011 2012 2013 2014 January 2015 2016 2017 2018 2019 • January Page 22 P:\Finance\Finance Activity Reports\Debt Capacity\2019\debt capacity 2019.xlsx CITY OF SPOKANE VALLEY, WA Debt Capacity 2018 Assessed Value for 2019 Property Taxes 9,331,109,315 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2018 Capacity Utilized 93, 311, 093 139,966,640 233, 277, 733 233, 277, 733 699, 833,199 0 93,311,093 12, 270, 000 127, 696, 640 0 233,277,733 0 233,277,733 12,270,000 687,563,199 0.00% 8.77% 0.00% 0.00% 1.75% Bonds Repaid 2014 LTGO Bonds 12/1/2014 12/1/2015 12/1/2016 12/1/2017 12/1/2018 225,000 175,000 185,000 190,000 230,000 135,000 125,000 130,000 130,000 135,000 360,000 300,000 315,000 320,000 365,000 0 0 75,000 150,000 155,000 360,000 300,000 390,000 470,000 520,000 1,005,000 655,000 1,660,000 \ 380,000 2,040,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,645,000 730,000 5,375,000 6,895,000 12,270,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 23 3/20/2019 Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 12/1/2015 12/1/2016 12/1/2017 12/1/2018 225,000 175,000 185,000 190,000 230,000 135,000 125,000 130,000 130,000 135,000 360,000 300,000 315,000 320,000 365,000 0 0 75,000 150,000 155,000 360,000 300,000 390,000 470,000 520,000 1,005,000 655,000 1,660,000 \ 380,000 2,040,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 95,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 2 5,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 225,000 450,000 Bonds 12/1/2031 180,000 0 180,000 235,000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,00 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,645,000 730,000 5,375,000 6,895,000 12,270,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 23 3/20/2019 1 P:\Finance\Finance Activity Reports\Tax Revenue \MVFT\2019\motor vehicle fuel tax collections 2019.xlsx CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - January For the years 2010 through 2019 January Collected to date 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 1 2019 161,298 154,792 159,607 146,145 152,906 152,598 163,918 150,654 162,359 148,530 3/11/2019 2019 to 2018 Difference ok (13,829) (8.52%) 161,298 154,792 159,607 146,145 152,906 152,598 163,918 150,654 162,359 148,530 (13, 829) (8.52%) February 145,869 146,353 135,208 145,998 148,118 145,455 163,037 164,807 175,936 0 March 140,486 141,849 144,297 135,695 131,247 140,999 145,537 138,205 139,826 0 April 161,721 165,019 153,546 156,529 156,269 157,994 167,304 168,000 168,796 0 May 158,119 154,700 144,670 151,595 156,850 156,259 171,829 174,211 193,986 0 June 168,146 158,351 159,827 167,479 161,965 164,872 157,737 174,838 144,308 0 July 164,221 165,398 160,565 155,348 157,805 168,205 177,427 177,019 194,267 0 August 176,869 153,361 164,050 173,983 172,308 186,277 177,567 195,780 205,438 0 September 175,067 173,820 171,651 195,397 173,299 174,505 194,640 184,342 180,874 0 October 164,475 158,889 153,022 133,441 160,539 161,520 166,369 163,780 158,062 0 November 168,477 160,461 162,324 164,303 165,871 181,771 176,178 194,814 199,282 0 December 143,257 124,714 138,223 142,140 141,298 153,338 152,787 154,298 148,960 0 Total Collections 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 2,072,094 148,530 Budget Estimate 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 2,101,100 Actual over (under) budg 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (8,152) 10,994 (1,952,570) Total actual collections as a % of total budget 101.47% 99.08% 96.91 % 99.95% 100.65% 104.07% 100.05% 99.60% 100.53% n/a % change in annual total collected 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% 1.54% n/a % of budget collected through January 8.49% 8.26% 8.37% 7.82% 8.19% 8.17% 8.14% 7.35% 7.88% 7.07% % of actual total collected through January 8.37% 8.33% 8.64% 7.82% 8.14% 7.85% 8.14% 7.38% 7.84% n/a Chart Reflecting History of Collections through the Month of January 170,000 165,000 160,000 155,000 150,000 145,000 140,000 135,000 January 1 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 ■January Page 24 1 1 CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - For the years 2010 through 2019 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2019\telephone utility tax collections 2019.xlsx 2010 1 2011 1 2012 1 2013 1 2014 1 2015 2016 1 2017 1 2018 1 2019 January 234,622 241,357 193,818 217,478 Collected to date 234,622 241,357 193,818 217,478 210,777 177,948 182,167 162,734 130,196 136,581 February 266,041 230,366 261,074 216,552 205,953 212,845 173,971 163,300 164,060 0 March 264,175 245,539 234,113 223,884 208,206 174,738 177,209 162,536 158,416 0 April 254,984 238,561 229,565 214,618 206,038 214,431 171,770 157,285 146,519 0 May 255,056 236,985 227,469 129,270 210,010 187,856 174,512 161,506 149,434 0 June 251,880 239,013 234,542 293,668 210,289 187,412 170,450 156,023 150,780 0 July 250,593 244,191 226,118 213,078 205,651 190,984 174,405 157,502 147,281 0 August 246,261 349,669 228,789 211,929 205,645 185,172 171,909 150,644 148,158 0 September 240,111 241,476 227,042 210,602 199,193 183,351 170,476 155,977 141,290 0 October 238,500 237,111 225,735 205,559 183,767 183,739 166,784 153,075 142,925 0 November 247,848 240,246 225,319 212,947 213,454 175,235 166,823 151,208 139,209 0 December 236,065 236,449 221,883 213,097 202,077 183,472 168,832 161,115 140,102 0 Total Collections 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 1,758,370 136,581 Budget Estimate 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 1,700,000 Actual over (under) budg 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) (141,630) (1,563,419) Total actual collections as a % of total budget 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% 92.55% n/a % change in annual total collected (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) (7.11%) n/a 210,777 177,948 182,167 162,734 130,196 3/11/2019 2019 to 2018 Difference 136,581 6,385 4.90% % of budget collected through January % of actual total collected through January 8.38% 8.05% 6.46% 7.50% 7.66% 6.94% 7.78% 8.14% 6.85% 8.03% 7.86% 8.10% 7.09% 8.49% 8.56% 7.88% 8.80% 8.60% 7.40% n/a Chart Reflecting History of Collections through the Month of January 300,000 250,000 200,000 150,000 100,000 50,000 0 January 2010 2011 2012 2013 2014 2015 2016 2017 6,385 4.90% 2018 2019 ■ January Page 25 Mark Werner Chief of Pollee Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sherds Office and the Community, Dedicated to Your Safety. Ozzie Knezovich Sheriff TO: Mark Calhoun, City Manager FROM: Mark Werner, Chief of Police DATE: March 20, 2019 RE: Monthly Report February 2019 In August 2016, we switched from UCR to NIBRS classification, which means we went from reporting based on a hierarchy to reporting all the crimes for each incident. Consequently, comparing crime statistics before August 2016 to crime statistics after that timeframe is not recommended using the data provided in the attached charts and graphs. ADMINISTRATIVE: The month of February started off with the commissioning of five new Sheriff's Office deputies. Sheriff Ozzie Knezovich swore in these entry-level deputies and welcomed them at a ceremony held with family and friends. They began attending the Washington State Basic Law Enforcement Academy February 12, 2019. Deputy Ray Anderson, 31 -years -old, was born and raised in Long Island, New York. Since 2001, he served in the United States Air Force/Air National Guard where he achieved the rank of Tech Sergeant and was an HH -60 helicopter Crew Chief. He holds a Bachelor's Degree in Accounting. Deputy Elijah Jones, 25 -years -old, was raised in Omaha, Nebraska and comes to us from Murrieta, California. He served in the United States Marine Corps at 29 Palms from 2012- 2016, where he earned the rank of Corporal as an Infantry Team Leader. Deputy Josiah Loos is 23 - years -old and from Sandy, Oregon. He graduated Magna Cum Laude from Portland State University last year where he earned a degree in Biochemistry. Deputy Sam Riser, originally from Morgan Hill, California, is 49 -years -old. He recently completed a successful 25 -year career in the United States Navy, entering as a seaman recruit and ending his career as a commissioned officer. During his career, he served aboard a nuclear submarine, aircraft carrier, worked as a Legislative Fellow on Capitol Hill, and most recently within the Intelligence Community. Deputy Riser earned an undergraduate degree in Finance from Washington State University and an MBA from Marymount University. Deputy Jeff Zickler is 37 -years -old and from Spokane. He served six years in the United States Marine Corps Reserves and holds a B.A. degree from Eastern Washington University in Urban and Regional Planning. Prior to joining the Sheriff's Office, he was an Operational Sergeant for the Grand Coulee Dam Security Response Force. Page 1 Chief Werner attended the monthly SREC Regular Policy Board Meeting in early February along with other board members and agency heads. In mid-February, Chief Werner attended Spokane Regional Law and Justice Council meeting. The Spokane Regional Safe Streets Task Force held their quarterly board meeting in mid-February, which Chief Werner attended with other command staff members. In late February, Chief Werner met with the Deputy Director of the Criminal Justice Training Commission to discuss pre -academy and training requirements, including Initiative 940 Substitute Bill. Chief Werner attended the annual Boy Scouts Breakfast at the Spokane Convention Center in late February with Inspector Lyons and other command staff from the Sheriff's Office. At the end of February, Chief Werner attended quarterly In -Service Training at the Sheriff's Office Training Center. SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of February, S.C.O.P.E. participated in: • S.C.O.P.E. Basic Trainings (6 new • Crime Stoppers Mtg. volunteers) • Spokane Interstate Fair Mtg. • S.C.O.P.E. Board of Directors Retreat • Neighborhood Restoration Planning Mtg. (Chief Werner and Sheriff Knezovich with Spokane Valley attended) • East Valley Community Coalition Mtg. • S.C.O.P.E. Moving Forward Valley Underage Drinking/Drug Prevention Meeting. (Edgecliff, University, • GSSAC Coalition Mtg. Trentwood and West Valley S.C.O.P.E. stations) February 2019 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 5 44 57.54 101.54 East Valley* 25 190.5 211.5 402 Edgecliff 11 131 9 140 Trentwood 6 81.5 74 155.5 University 21 281.5 50 331.5 West Valley* 18 268 50 318 TOTALS 86 996.5 452.04 1448.54 Volunteer Value ($30.46 per hour) $44,122.53 for February 2019 SCOPE members assist the Spokane Valley Police Department each month by placing speed radar boards throughout Spokane Valley in conjunction with the Traffic Unit, in an effort to reduce speed in locations that have been identified by law enforcement or brought to their attention by the community as having excessive speeding vehicles. There was no activity for the month of February. Page 2 Requests received during the month were notified that they would be at the top of the priority list when weather permits. The SCOPE Latent Fingerprint Team resumed in January, with the team being given 16 cases. Out of those 16 cases, 13 were from crimes in Spokane Valley. The team located fingerprints on 2 vehicles; both of those were Spokane Valley cases. S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 49 on -scene hours (including travel time) in February, responding to crime scenes, motor vehicle accidents and providing traffic control; 15 hours were for incidents in Spokane Valley. There were no special events in February. Total volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,368; total for 2019 is 3,040. Abandoned Vehicles SCOPE DISABLED PARKING ACTIVITY REPORT Dec 2018 Jan 2019 Feb 2019 Tagged for Impounding 30 36 39 Cited/Towed 0 2 1 Hulks Processed 2 19 7 Total Vehicles Processed 78 132 105 Yearly Total of Vehicles Processed 1497 132 237 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued # of Vol. January 2 12 2 7 0 February 2 13.5 5 3 0 YTD Total 4 25.5 7 10 0 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 3.5 1 1 0 February 4 28 9 11 0 YTD Total 6 31.5 10 12 0 OPERATIONS: Jury Finds Mark A. Moen Guilty of Child Molestation and Unlawful Imprisonment with Sexual Motivation: At the end of January, a jury found Mark A. Moen guilty of two counts of Child Molestation 1St Degree and 1 -count of Unlawful Imprisonment with Sexual Motivation. He was found not guilty on two charges of Rape of a Child 1st Degree. Moen was arrested on January 12, Page 3 2017, stemming from an investigation conducted by Sexual Assault Unit Detective Brandon Armstrong. The investigation began when Detective Armstrong received information from a seven- year-old victim, well known to Moen, who reported Moen had sexually assaulted her over five months in 2016. Through interviews and evidence gained in the following days, Detective Armstrong developed probable cause to arrest then 57 -year-old Moen for two counts of Child Molestation 1st Degree, 2 -counts of Rape of a Child 1' Degree and 1 -count of Unlawful Imprisonment with Sexual Motivation. Moen was booked into the Spokane County Jail, but was later released on January 17, 2017, after posting a $100,000 bond. The trial began on January 12, 2019, in Spokane County Superior Court with Superior Court Judge John Cooney presiding. The case was prosecuted by Spokane County Deputy Prosecuting Attorney Amanda Fry. Moen was remanded into custody until his sentencing hearing scheduled for February 28th. He faced a standard range sentence of 98 to 130 months minimum and up to and including life in prison as determined by the Washington State Department of Corrections Indeterminate Sentence Review Board. On March 19th, Judge Cooney sentenced Moen to 114 months (9.5 years) and up to life in prison, as determined by the Washington State Department of Corrections Indeterminate Sentence Review Board. If Moen is released, he will be under lifetime Washington State Department of Corrections supervision and required to register as a sex offender for life. Deputies Investigating Phone Threats at Eagle Peak School: Spokane Valley Sheriff's Deputies responded to voicemail threats left overnight at Eagle Peak School. Deputies were at the scene investigating these threats and providing extra patrols in the area for the safety of students and staff the following morning. In mid-February, at approximately 7:30 a.m., Spokane Valley Deputies responded to reported threats to Eagle Peak School. The school's office manager reported voicemail threats were discovered when messages were checked upon arriving at the school. Deputies, Spokane Public School's assigned school resource officer and school administrators worked together to determine the credibility of the threats and who made them. With the safety of students and staff a priority, school administrators placed the school on "Lockout" (modified lockdown) as a precaution, while the threats were investigated. In addition, there were additional deputies at the school and patrolling the area. General Definition: "Lockout"- Students are brought inside, and buildings are secured restricting movements outside while normal school operations continue inside. "Lockdown" - Students and staff implement additional safety protocols, individual rooms are secured and movements inside/outside the school are greatly restricted. Suspect Arrested after Targeting Air -2 with a Laser: Spokane County Sheriff's Office Air - 2's flight crew encountered two laser strikes while on patrol in late February. Although distracted by the laser, thankfully the Air -2 flight crew was not incapacitated or suffered any injury. The suspect was arrested and booked into jail for a felony charge after Air -2 guided patrol deputies to the suspect's location. On a Wednesday evening at approximately 10:30 p.m., Spokane County Sheriff's Office Air -2's flight crew encountered two laser strikes while on patrol over Spokane Valley. This is extremely dangerous as the laser at a minimum distracts pilots/crews, can momentarily blind them and can potentially cause permanent injury. NEVER point or target ANY aircraft with a laser. Air -2 provided the location of the suspect, a residence in the 300 block of E. Dishman Mica Rd., to Spokane Valley Deputies. Deputies arrived at the location and contacted a 41 -year-old male suspect who Page 4 answered the door still holding the silver pen laser in his hand. The suspect said he was playing outside with the laser and began pointing it at trees. As he moved the laser toward the top of a tree, he accidentally pointed it at something in the air and then pointed it at an aircraft flying overhead. He told deputies he didn't think it would reach the helicopter (Air -2) and admitted pointing it at Air -2 a second time a couple of minutes later. The suspect was arrested, transported and booked into the Spokane County Jail for Unlawful Discharge of a Laser, 1st Degree, a felony. Pointing a laser at ANY aircraft is a felony under Washington State law, and anyone caught committing this extremely dangerous act will be arrested and potentially even face federal charges. For more information regarding this serious threat to aviation, watch this Los Angeles County Sheriff's Office video produced in association with Homeland Security and the FBI. https://youtu.be/2RrROTc1w90 A Vehicle with Robbery Suspect Located by Air-2/Deputies Arrest Uncooperative Suspect, Find Flare Gun: Spokane County Sheriff's Office Air -2 located a vehicle as it left the scene of a reported robbery. Air -2 guided deputies to the vehicle's location as the unsuspecting occupants continued to drive through traffic. Deputies stopped the vehicle and arrested the passenger, who was not cooperative, for multiple felony and misdemeanor charges along with three active warrants. The driver, found not to be involved in the robbery, was arrested, but later released at the scene after he was issued a criminal citation for possession of a dangerous weapon. In late February, at approximately 9:20 p.m., Spokane Valley Sheriff's Deputies responded to a reported robbery at the Wal-Mart located at 5025 E. Sprague in Spokane Valley. A loss prevention employee reported a 28 -year-old male suspect entered the store and attempted to steal merchandise. The employee recognized the suspect from prior contacts and knew he had been trespassed from Wal-Mart. He contacted the male and identified himself as loss prevention, at which time the suspect tried to leave the store without paying for the items. The male suspect pulled away and kicked the employee before fleeing into the parking lot. The victim continued to watch as the suspect got into a black four -door sedan with dark, tinted windows. The employee provided a description of the vehicle and its direction of travel. Air -2, already flying over the area and monitoring the call, located the vehicle and provided real-time location information to the responding deputies. Not knowing if the occupants were armed, deputies conducted a high-risk traffic stop of the vehicle near the intersection of Thor and Freya. The 38 - year -old male driver was cooperative and followed commands. During a search for weapons, Deputy Lundgren located a switchblade knife in the driver's front pants pocket; he was handcuffed and placed in a patrol car as attention turned to the passenger, the male suspect. The male suspect did not follow commands and continued to reach around inside the vehicle. Deputies could not see what he was actually doing, due to the vehicle's dark, tinted window. Deputies did not know if the suspect was armed, trying to access a weapon, or attempting to hide evidence. With the suspect's continued choice not to follow commands, a shotgun loaded with less -lethal ammunition was deployed to remove one of the heavily tinted windows to gain an unobstructed view of the suspect. Soon after, the male suspect began to comply and was safely taken into custody. Deputies learned there were valid warrants for the suspect's arrest. During a subsequent search, Deputy Thomas located a loaded flare gun in the suspect's jacket. The flare gun, usually orange, had been painted black, where it could have been easily mistaken as a real firearm. A baggie containing a black tar -like substance consistent with heroin was also located; a field test of the substance showed a presumptive positive result. The driver was advised of his rights and agreed to answer questions. He explained he gave the male suspect a ride to Wal-Mart at his request. He waited in the car as the suspect went into the store and had no idea of what happened inside. The suspect also agreed to answer questions after he was advised of his Page 5 rights. The male suspect told deputies he knew he wasn't allowed in Wal-Mart because he was previously trespassed, but he wanted to get some audio equipment. He didn't recall if he kicked the store employee, but did not deny a struggle occurred. The male suspect confirmed the driver was only giving him a ride and knew nothing about what happened inside. The male suspect was transported and booked into the Spokane County Jail for Burglary 1st Degree, Robbery 1' Degree, Possession of a Controlled Substance -Heroin, Possession of a Dangerous Weapon and Obstructing in addition to his warrants (Possession of a Stolen Vehicle, Theft 3rd Degree, Criminal Trespass 2nd Degree). The driver was issued a criminal citation for Possession of a Dangerous Weapon and released at the scene. Suspect Arrested for Hit & Run after Colliding with Mailboxes/Telephone Pole and Fleeing the Scene: Spokane Valley Deputies arrested the driver of a vehicle who fled the scene of a collision after he struck a bank of mailboxes and a telephone pole. A witness reported the incident and provided the suspect information. In late February, at approximately 5:30 p.m., a caller reported witnessing an older maroon Lincoln hit a bunch of mailboxes near the 12700 block of E. Valleyway in Spokane Valley. The witness stated the driver exited his car and looked at the damage before he got back in and fled east on Valleyway. Deputy Carrillo, following-up on an investigation near the intersection of Valleyway and McDonald, heard the call and observed what appeared to be the suspect vehicle drive by. He broadcast the information via his radio. Deputy Vicini located the vehicle and conducted a traffic stop on Valleyway near Evergreen. The vehicle had damage consistent with striking a telephone pole and mailboxes. After being advised of his rights, the 40 -year-old male driver stated he hit a patch of ice and lost control of the vehicle. It swerved to the right, went off the roadway, striking multiple mailboxes and a telephone pole. The suspect exited the car and surveyed the damage. Afraid, he got back in the car and fled the scene because his driver's license is suspended. A witness contacted the deputies at the scene of the traffic stop and confirmed they had the correct vehicle stopped and the suspect was the driver. A computer check of the male suspect name confirmed his driver's license status as suspended. In fact, he was issued a criminal citation for driving while suspended in the same vehicle, a week prior. The male suspect was transported and booked into the Spokane County Jail for Hit & Run Unattended Property and Driving While Suspended 3rd Degree. The telephone pole was not damaged. The vehicle driven by the male suspect was released to the passenger, who was a licensed driver. Mental Health Field Response Grant Awarded to Spokane County Sheriff's Office: The Spokane County Sheriff's Office was recently awarded an $89,000 grant to expand its mental health field response capabilities. The funds were awarded by the Washington Association of Sheriffs and Police Chiefs (WASPC) as a part of a $1 million program established by the Washington State Legislature. A total of eight grants were awarded to law enforcement agencies in both western and eastern Washington. The funds will help the Spokane County Sherriff's Office expand mental health field response capabilities, by utilizing mental health professionals to professionally, humanely, and safely respond to encounters involving persons with mental health issues. Mental health is the number one public safety issue facing Washington. People experiencing mental health crises are not necessarily committing crimes, but communities continue to rely on law enforcement to respond to these mental health crises. These grant funds will help the Spokane County Sheriff's Office focus on sending help where help is needed. Mental health professionals will be working in the field alongside law enforcement. This partnership promotes positive interactions between the public and law enforcement, thereby reducing the possibility of the need to use force, which improves public safety overall. Instead of booking someone into jail or involuntary detaining a person in need and releasing them to a hospital, they might be connected with available services or diverted to a more appropriate facility. WASPC, founded in 1963, consists of executive and top management personnel from law enforcement agencies Page 6 across the state. With more than 900 members it includes the 39 elected county sheriffs, and 240 police chiefs, as well as the Washington State Patrol, the Washington Department of Corrections, and representatives of several federal agencies. Chair of the Spokane County Board of Commissioners, Mary Kuney stated, "While we have a long way to go in addressing the needs of those encountering situations stemming from a mental health crisis, this is great progress. This program is the latest example of the advancements being made in this community in breaking down the stigmas associated with mental health. The partnership between the Sheriff's office and Frontier Behavioral Health is already having positive effects for those in need and for our criminal justice system." Sheriff Knezovich, past president of WASPC, stated, "Our community continues to face a mental health crisis and this program, which we hope to expand, is a good start. Jail, or trying to place involuntary committals in a hospital with limited space, is not efficient; it doesn't address the person's needs. This partnership gives us options; it allows us to efficiently and effectively help those in crisis." After being awarded the grant funds, the Spokane County Sheriff's Office, in partnership with Frontier Behavioral Health, successfully deployed a co -responder team beginning November 28, 2018. This team is a partnership consisting of Spokane County Sheriff's Deputy Dan Moman, trained in crisis intervention, and Mental Health Professional Holly Keller, a master's level clinician. They respond to potential mental health-related calls in the same patrol vehicle and work peak hours to best meet the needs of those in crisis. The team supports both unincorporated Spokane County and our contract cities such as the City of Spokane Valley. It can often take hours for a deputy to get a bed at a local hospital for a person in crisis who has been involuntarily detained for being a danger to themselves or others. The co -responder team averages 12 minutes at emergency departments. The strength of this team is its ability to spend more time resolving a crisis and when possible, connect persons who are in crisis with appropriate services based on their needs. The team's goal is to increase the level of service during all levels of crisis while returning patrol deputies to service as quickly as possible. Data collected as of 01/31/2019: • Total Contacts: 194 • Diversions: 173 (any result not leading to arrest or involuntary emergency room visit) • Grant Contacts Arrested: 1 • Involuntary hospital evaluations: 20 The Spokane County Sheriff's Office is dedicated to increasing the quality of services it provides to our community through enhancing mental health crisis responses. LOCK ITEMS IN YOUR TRUNK OBSERVE AND REPORT CARS SHOULD KEEP GARAGE NEVER RUN DOORS CLOSED UNATTENDED Page 7 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary Month Count Year 2017 2018 2019 January 55 51 33 February 53 26 18 March 42 33 April 49 36 May 47 34 June 59 28 July 51 44 August 56 51 September 78 38 October 37 48 November 32 49 December 33 47 Grand Total 592 485 511 * IBR Offense: Burglary/Breaking & Entering 220 Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter 1.2 1 0.8 0.6 0.4 0.2 0 JANUARY FEBRUARY S V a 2 CC a ■ • • > W > E- < z J In D a SEPTEMBER OCTOBER NOVEMBER DECEMBER X2017 —M-2018 —A-2019 Month Count Year 2017 2018 2019 January February March April May June 1 July 1 August September October November 1 December Grand Total 2 1 *IBR Offense: Murder/Non-Negligent Manslaughter 09A Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts I BR Classification: Identity Theft Month Count Year 2017 2018 2019 January 9 20 19 February 24 16 10 March 22 13 April 16 22 May 32 21 June 19 17 July 23 14 August 13 14 September 17 13 October 15 21 November 19 23 December 25 16 Grand Total 234 210 291 *IBR Offense: Identity Theft 26F Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud Month Count Year 2017 2018 2019 January 26 69 66 February 36 46 31 March 37 59 April 43 55 May 53 67 June 57 65 July 61 65 August 53 62 September 66 49 October 64 60 November 54 55 December 43 60 Grand Total 593 712 97 * IBR Offense: Fraud - Credit Card/ATM 26B, Fraud - False Pretenses/Swindling/Con Games 26A, & Fraud - Impersonation 26C Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI Month Count Year 2017 2018 2019 January 22 21 32 February 26 18 21 March 33 39 April 18 13 May 19 33 June 28 23 July 26 15 August 24 28 September 19 37 October 24 33 November 18 32 December 20 22 Grand Total 277 314 53 * IBR Offense: DUI 90D Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Drugs Month Count Year 2017 2018 2019 January 19 42 49 February 30 38 41 March 30 64 April 37 56 May 23 36 June 20 56 July 21 57 August 26 43 September 25 33 October 24 52 November 39 41 December 25 48 Grand Total 319 5669®1 * IBR Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft From Motor Vehicle Month Count Year 2017 2018 2019 January 99 75 48 February 104 32 43 March 94 78 April 130 62 May 78 69 June 107 66 July 97 107 August 69 87 September 118 85 October 70 104 November 52 112 December 70 70 Grand Total 1088 947 94 * IBR Offense: Theft From Motor Vehicle 23F Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft Month Count Year 2017 2018 2019 January 44 36 34 February 37 24 22 March 44 28 April 42 27 May 27 24 June 28 24 July 41 39 August 36 18 September 43 26 October 40 31 November 34 45 December 28 29 Grand Total 444 351 56 * IBR Offense: Motor Vehicle Theft 240 Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Robbery Month Count Year 2017 2018 2019 January 3 6 3 February 6 2 8 March 7 5 April 3 6 May 2 8 June 1 3 July 4 7 August 1 6 September 4 6 October 4 5 November 3 3 December 1 4 Grand Total 39 61 11 * IBR Offense: Robbery 120 Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault Month Count Year 2017 2018 2019 January 96 84 71 February 95 62 62 March 78 100 April 90 88 May 93 80 June 93 102 July 95 112 August 73 84 September 92 76 October 87 82 November 84 78 December 84 88 Grand Total 1060 1036 1331 * IBR Offense: Aggravated Assault 13A & Simple Assault 13B Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft Month Count Year 2017 2018 2019 January 205 238 238 February 199 165 187 March 214 208 April 203 202 May 235 230 June 251 224 July 236 236 August 222 213 September 213 194 October 237 234 November 219 199 December 198 249 Grand Total 2632 2592 425 * IBR Offense: Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 23B, Theft - Shoplifting 23C, Theft From Building 23D, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape Month Count Year 2017 2018 2019 January 9 16 3 February 2 4 2 March 3 8 April 7 6 May 9 10 June 2 7 July 6 5 August 5 3 September 2 3 October 7 1 November 1 5 December 4 7 Grand Total 57 75 51 *IBR Offense: Rape - Forcible 11A, Sodomy - Forcible 11B, Sexual Assault with Object - 11C Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery Month Count Year 2017 2018 2019 January 9 18 22 February 11 10 13 March 20 24 April 20 22 May 26 21 June 15 15 July 21 14 August 14 17 September 20 14 October 18 11 November 9 20 December 9 14 Grand Total 192 200 35!, *IBR Offense: Counterfeiting/Forgery 250 Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420 Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Destruction Damage Vandalism Month Count Year 2017 2018 2019 January 159 146 124 February 148 95 67 March 136 121 April 173 127 May 139 142 June 143 140 July 178 141 August 149 132 September 160 155 October 119 165 November 131 155 December 105 125 Grand Total 1740 1644 191 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 3/20/2019 For Law Enforcement Use Only This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420