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2019, 11-12 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, November 12, 2019 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Danny Shultz of Sun City Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION 1. PUBLIC HEARING: 2020 Proposed Budget — Chelsie Taylor 2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Nov. 12, 2019, Request for Council Action Form Total: $3,190,249.25 b. Approval of Payroll for Pay Period Ending October 31, 2019: $520,905.08 c. Approval of Council Meeting Minutes of October 15, 2019, Study Session Format d. Approval of Council Meeting Minutes of October 22, 2019 Special Meeting e. Approval of Council Meeting Minutes of October 22, 2019, Formal Meeting Format f. Approval of Council Meeting Minutes of October 29 2019, Special Meeting g. Approval of Council Meeting Minutes of October 29, 2019, Study Session Format NEW BUSINESS: 3. Second Reading Ordinance 19-016, 2019 Budget Amendment — Chelsie Taylor [no public comment] 4. Second Reading Ordinance 19-017, 2020 Budget Adoption — Chelsie Taylor [no public comment] 5. Second Reading Ordinance 19-018 Amending Park Regulations — Cary Driskell, Mike Stone [public comment] 6. Second Reading Ordinance 19-019 Regulating Public Camping — Erik Lamb [public comment] 7. First Reading Ordinance 19-020, Barker Road/BNSF Grade Separation Project Land Acquisition — Cary Driskell [public comment] 8. Resolution 19-015 Adopting Parks & Recreation MasterPlan — Mike Stone, Chaz Bates [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except action items above, as public comments will be taken on those action items where indicated at the time those items are discussed. When you come to the podium, please state your name and city residence, spell your last name for the record, and limit remarks to three minutes. Council Agenda 11-12-19 Formal Format Meeting Page 1 of 2 ADMINISTRATIVE REPORTS: 9. Law Enforcement Vacancy History — Morgan Koudelka, Chief Werner, Sheriff Knezovich 10. Comprehensive Plan Docket — Mike Basinger, Chaz Bates 11. Lodging Tax Advisory Committee Recommendations to Council — Chelsie Taylor 12. Sidewalk Snow Removal — John Hohman 13. Advance Agenda — Mayor Higgins INFORMATION ONLY (will not be reported or discussed): n/a CITY MANAGER COMMENTS ADJOURNMENT Council Agenda 11-12-19 Formal Format Meeting Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing #3 on 2020 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: At the meeting on October 22, 2019, Council advanced Ordinance #19-017 adopting the 2020 Budget, to a second reading. BACKGROUND: This marks the seventh occasion where the Council will discuss the 2020 Budget and by the time the Council is scheduled to adopt the 2020 Budget later during tonight's meeting, Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 11 Council Budget Workshop August 20 Admin report: Estimated 2020 revenues and expenditures September 10 Public hearing #1 on 2020 revenues and expenditures • • • • • • • September 24 October 8 October 22 November 12 November 12 City Manager's presentation of preliminary 2020 Budget Public hearing #2 on 2020 Budget First reading on ordinance adopting the 2020 Budget Public hearing #3 on 2020 Budget Second reading on ordinance adopting the 2020 Budget This evening's meeting represents the third public hearing on the 2020 Budget and the purpose of the hearing is to consider input from the public on the final 2020 budget. 2020 Budget Overview: • The 2020 Budget currently includes appropriations of $89,998,731 including $28,594,710 in capital expenditures, comprised in -part of: o $8,315,195 in Fund #303 Street Capital Projects. o $1,510,000 in Fund #309 Park Capital Projects. o $4,217,523 in Fund #311 Pavement Preservation including $982,023 financed by the General Fund. o $13,037,792 in Fund #314 Railroad Grade Separation Projects. o $1,000,000 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $28,594,710 in capital costs we anticipate $19,897,385 in grant revenues which results in 69.58% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will increase by 1.50 from 93.75 in 2019 to 95.25 in 2020. This includes the addition of a second Code Enforcement Officer in the Community and Public Works Building Division, which necessitates increasing the part-time 0.5 FTE Attorney position to fulltime due to increased workload. 1 Pertaining Specifically to the General Fund: • The 2020 recurring revenue estimate of $48,281,800 is $2,784,400 or 6.12% greater than the 2019 budget of $45,497,400. • The 2020 recurring expenditure proposal of $43,221,986 is $1,260,515 or 3.00% greater than the 2019 amended appropriation of $41,961,741. • Budgeted recurring revenues currently exceed recurring expenditures by $5,059,814 or 10.48% of recurring revenues. • Nonrecurring revenues total $70,000 for a potential nonrecurring grant to partially fund the crisis co -response team included in Public Safety expenditures. • Nonrecurring expenditures total $1,758,200 and include: o $190,000 for Information Technology expenditures including: ■ $20,000 to replace outdated copiers ■ $70,000 to upgrade storage devices at City Hall ■ $100,000 for replace and upgrade the video security system at CenterPlace o $15,000 for carpet replacement at the police precinct o $13,700 for furniture and equipment for the additional code enforcement officer o $9,500 for carpet replacement at CenterPlace o $1,500,000 transfer out to the Parks Capital Projects Fund #309 to complete improvements to the CenterPlace west lawn o $30,000 transfer out to the Equipment Rental and Replacement Fund #501 to acquire a new vehicle for the additional code enforcement officer • The total of 2020 recurring and nonrecurring revenues exceeds total expenditures by $3,371,614. • The projected ending fund balance for the General Fund at the end of 2020 is currently $34,270,468 or 79.29% of recurring expenditures. Crisis Co -Response Team Funding: • The cost of implementing the crisis co -response team would be approximately $100,000 to pay for the payroll costs of a behavioral health specialist. This is currently included in the 2020 Budget worksheets within recurring Public Safety expenditures in the General Fund #001. • The recurring expenditures could potentially be partially offset by nonrecurring Trueblood grant money for a limited time, which is included in the General Fund #001 as a nonrecurring revenue. • If we are successful in obtaining grant money for a team we might consider using a portion of the $100,000 for mental health and/or homelessness efforts including contracts for transportation and outreach teams to engage with the homeless in Spokane Valley. 2 Other Funds: 2020 Budget appropriations (expenditures) in the other funds total $45,018,545 as follows: Fund Number Fund Name 2020 Appropriation 101 Street Fund 103 Paths and Trails Fund 104 Hotel / Motel Tax - Tourism Facilities Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabilization Reserve Fund 122 Winter Weather Reserve Fund 204 Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 502 Risk Management Fund 5,160, 906 0 0 825,000 1,737,000 85,000 0 0 500,000 1,021,700 1,991,203 1,257,331 8,315,195 1,510,000 0 4,267,523 1,550,910 0 13, 037, 792 2,563,985 500,000 285,000 410,000 45, 018, 545 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted primarily to the Street Fund is anticipated to be $2,046,700. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $1,521,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $2,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $1,070,000 ($650,000 in the Hotel/Motel Tax Fund #105 and $420,000 in the Hotel/Motel Tax — Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,900,000. • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $19,897,385 o Fund #001 — General Fund - $70,000 o Fund #303 — Street Capital Projects - $6,596,718 o Fund #309 — Parks Capital Projects - $2,500 o Fund #311 — Pavement Preservation - $10,588 o Fund #314 — RR Grade Separation Projects - $12,808,751 o Fund #402 — Stormwater Fund - $59,828 o Fund #403 — Aquifer Protection Area Fund - $349,000 3 Funding Challenges: • Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and telephone utility tax revenues. o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however, they are generally flat or declining in recent years due to improvements in vehicle fuel mileage o Telephone utility taxes have been declining at an average of 5.37% per year from 2009 through 2018. We believe the decline is primarily due to the elimination of land lines by individual households. The revenues from this tax reached a high of $3.1 million in 2009 (the year the tax was implemented) and is currently estimated to generate $1.5 million in 2020. o At the August 20, 2019 Council meeting, Council requested that Staff prepare a 2020 Street O&M Fund Budget that continues to deliver historic levels of services despite the fact that telephone utility tax revenues have continued to decline. At that time Council was aware that recurring revenues were substantially exceeded by recurring expenditures and asked Staff to prepare a budget that resolves this funding imbalance with a one-time transfer during 2020 of Capital Reserve Fund #312 money. The necessary transfer is $1,364,706 and this is reflected in both Fund numbers 101 and 312. • Balancing the cost of pavement preservation against other transportation and infrastructure needs. o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to an elimination of the contribution from the Street Fund #101 related to declining revenues and an elimination of contributions from the Civic Facility Replacement Fund #123. The fund balance in Fund #123 was entirely depleted at the end of 2016, and the fund was closed during 2017. o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the City's ability to provide match funding for State and Federal grants received for other street projects. o Railroad grade separation projects (overpasses and underpasses) are exceptionally expensive endeavors and are largely beyond the City's ability to finance through existing sources of revenue. The City has secured funding for the Barker Rd. Grade Separation project; however, funding is still needed for other grade separation projects within the City. OPTIONS: State law requires a public hearing on the final 2020 budget; and this is the third public hearing on the 2020 budget. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public in regard to the 2020 Budget, no action is requested at this time. BUDGET/FINANCIAL IMPACTS: This public hearing is the final step leading to Council consideration in its second reading of the ordinance that will adopt the 2020 Budget. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • See Agenda Item #3, which includes the Ordinance adopting the 2020 budget, as well as the finalized 2020 budget. 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: Check all that apply: consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER 10/16/2019 10/17/2019 10/17/2019 10/18/2019 10/23/2019 10/25/2019 10/28/2019 10/29/2019 10/31/2019 LIST VOUCHER NUMBERS 48805-48865; 7991670 8564-8568 6884; 6899; 6900; 6904; 6905; 6907; 6909 48866-48889 48890-48945 48946-48976 48977-49006; 10558269; 10690178 8569-8586 4900-49012 GRAND TOTAL: TOTAL AMOUNT $686,886.65 $894.00 $84,004.75 $147,424.41 $1,579,623.95 $25,216.27 $656,192.58 $3,018.50 $6,988.14 $3,1.90,249.25 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.040.041. Engineering 001.040.042. Economic Development 001.040.043. Building 001.076.000.576. Parks & Rec—Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rec-Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Serv. 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Eco. 001,090.000.595. General Gov't -Pavement Preset, 001.090.000.560. General Gov't -Social Services 001.090.000.594 General Gov't -Capital Outlay Other Funds: 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 -- Civic Bldg. Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List 10/16/2019 1:15:35PM Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 48805 10/16/2019 000197 ACRANET 48806 10/16/2019 006937 ADVANCE AUTO PARTS 48807 10/16/2019 001107 ADVANCED TRAFFIC PRODUCTS 48808 10/16/2019 002931 ALL WESTERN INDUSTRIAL SUPPLY 48809 10/16/2019 007136 AMAZON CAPITAL SERVICES INC 48810 10/16/2019 000234 ARLT, SHANE 11973 1921-300423 0000025008 108830 19J1-KVFW-DDJP 1 KQY-Y7XC-37D 1 1 P9Q-TNW R-V3D4 EXPENSES 48811 10/16/2019 003337 ARROW CONSTRUCTION SUPPLY INC 253789 48812 10/16/2019 004231 BELSBY ENGINEERING 48813 10/16/2019 002517 BROWN BEARING CO INC 48814 10/16/2019 000796 BUDINGER & ASSOCIATES INC 48815 10/16/2019 002615 BULLOCK, SUSAN 48816 10/16/2019 003122 CALHOUN, MARK 18666 9500876202 M19344-1 EXPENSES October 2019 Fund/Dept Description/Account Amount 001.018.016.518 BACKGROUND CHECKS FOR EMP Total : 001.018.014.514 FLEET MAINTENANCE SUPPLIES Total : 101.042.000.542 ARGONNE / KNOX CABINET INTER Total : 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI Total : 001.090.000.518 001.040.042.558 001.040.042.558 501.000.000.548 101.042.000.542 001.040.041.558 101.000.000.542 303.000.249.595 001.013.015.515 001.013.000.513 SMALL TOOLS/MINOR EQUIP.: GEN PUBLICATION SMALL TOOLS/MINOR EQUIP: CON Total : EXPENSE REIMBURSEMENT EQUIPMENT RENTAL PROFESSIONAL SERVICES Total : Total : Total : VEHICLE REPAIR & MAINT. SUPPL! Total : 0249 -GEOTECHNICAL SERVICES 68.00 68.00 69.65 69,65 23,214.46 23,214.46 60.35 60.35 45.98 26.74 130.12 202.84 121.55 121.55 81.68 81.68 4,398.75 4,398.75 540.95 540.95 1,558.70 Total : 1,558.70 EXPENSE REIMBURSEMENT Total : 682.15 682.15 MONTHLY AUTO ALLOWANCE FOR 400.00 Page: 1 vchlist 10/16/2019 1:15:35PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 48816 10/16/2019 003122 003122 CALHOUN, MARK 48817 10/16/2019 000101 CDW-G 48818 10/16/2019 000322 CENTURYLINK 48819 10/16/2019 000683 DAVID EVANS & ASSOCIATES 48820 10/16/2019 003255 DAY WIRELESS SYSTEMS 48821 10/16/2019 002604 DELL FINANCIAL SERVICES LLC 48822 10/16/2019 000734 DEPT OF TRANSPORTATION 48823 10/16/2019 000278 DRISKELL, CARY 48824 10/16/2019 002157 ELJAY OIL COMPANY 48825 10/16/2019 000869 EVCO SOUND & ELECTRONICS 48826 10/16/2019 003274 EXCHANGE PUBLISHING LLC (Continued) TXR9714 TXS4884 Fund/Dept 001.090.000.518 001.090.000.518 SEPTEMBER 2019 001.076.000.576 452214 618090 80139147 001.090.000.548 RE-313-AT890916140 311.000.269.595 R E-313-ATB90916141 309.00 0.268.595 EXPENSES 001.013.015.515 Description/Account Amount Total : SMALL TOOLS/MINOR EQUIP.: GE' SMALL TOOLS/MINOR EQUIP.: GB' Total : 2019 PHONE SVCS: ACCT 509Z14 -i Total 314.000.143.595 0143 -DESIGN SERVICES 101.042.000.543 TOWER RENTAL 0860251 4293555 10564 10650 547158 547159 547160 547161 547162 001.033.000.518 001.040.041.543 001.090.000.518 001.090.000.518 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 400.00 100.29 36.93 137.22 582.63 582.63 54,933.13 Total : 54,933.13 Total : COMPUTER LEASE: 3 YR WORKS1 Total : CIP 0269: CONSTRUCTION ENGINE CIP 0268: CONSTRUCTION ENGINE Total : EXPENSE REIMBURSEMENT Total : FUEL FOR CITY HALL GENERATOF FUEL FOR MAINTENANCE SHOP Total : IT SUPPORT IT SUPPORT LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : 214.45 214.45 2,288.54 2,288.54 55.46 143.66 199.12 767.46 767.46 1,557.05 1,054.85 2,611.90 225.97 797.70 1,023.67 18.75 84.53 79.79 81.37 63.99 Page: 2 vchlist 10/16/2019 1:15:35PM Voucher List Spokane Valley Page: 3 Bank code: apbank Voucher Date Vendor Invoice 48826 10/16/2019 003274 EXCHANGE PUBLISHING LLC 48827 10/16/2019 007304 FIRSTLINE COMMUNICATIONS 48828 10/16/2019 001447 FREE PRESS PUBLISHING INC 48829 10/16/2019 001253 GORDON THOMAS HONEYWELL 48830 10/16/2019 000917 GRAYBAR 48831 10/16/2019 000321 GREATER SPOKANE INC 48832 10/16/2019 003297 HIGGINS, LEWIS ROD 48833 10/16/2019 006328 KREM-TV 48834 10/16/2019 003185 LAMB, ERIK (Continued) 547163 547164 547165 155889 50333 50335 50336 50337 50338 50341 50342 50351 50355 50356 50357 Sept 19 1042 9312504425 122917 EXPENSES Fund/Dept 001.040.043.558 001.040.043.558 001.040.043.558 001.090.000.518 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.011.000.511 001.090.000.518 001.040.042.558 001.011.000.511 9-2019 SUMMARY BILL 001.040.042.558 EXPENSES 001.013.015.515 Description/Account Amount LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : REPLACE FAILED HD ON MITEL CC Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : GOVERNMENTAL AFFAIRS SERVIC Total : NETWORK CABLES Total : MEMBERSHIP DUES/ECONOMIC D Total : EXPENSE REIMBURSEMENT ADVERTISING Total : Total : 60.04 58.46 82.16 529.09 1,143.56 1,143.56 43.20 73.10 91.80 91.80 96.90 93.50 67.15 129.60 90.10 90.10 95.20 962.45 5,225.69 5,225.69 109.51 109.51 3,583.34 3,583.34 119.22 119.22 31,500.00 31,500.00 EXPENSE REIMBURSEMENT 370.99 Page: 3 vchlist 10/16/2019 1:15:35PM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice 48834 10/16/2019 003185 003185 LAMB, ERIK 48835 10/16/2019 005169 LATIOLAIS, LORRI 48836 10/16/2019 007157 MASTERGRAPHICS AEC, LLC 48837 10/16/2019 002259 MENKE JACKSON BEYER LLP 48838 10/16/2019 000662 NAT'L BARRICADE & SIGN CO 48839 48840 48841 (Continued) EXPENSES 1-19998 419 480 105527 105597 105598 10/16/2019 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10214584 10/16/2019 001844 NIMRI, RABA 10/16/2019 000652 OFFICE DEPOT INC. EXPENSES 381110689001 382151887001 382747368001 Fund/Dept 001.040.041.543 101.042.000.542 001.013.015.515 314.000.143.595 001.040.041.558 101.042.000.543 101.042.000.542 001.018.016.518 001.018.014.514 001.040.041.543 001.018.016.518 001.076.305.575 48842 10/16/2019 000307 OFFICE OF THE STATE TREASURER SEPTEMBER 2019 001.016.000.589 48843 10/16/2019 004621 OREILLYAUTOMOTIVE STORES INC 2862-365480 2862-367120 48844 10/16/2019 007154 PAINE HAMBLEN LLP 001.018.014.514 001.018.014.514 379498 001.013.015.515 Description/Account Amount Total : EXPENSE REIMBURSEMENT Total : 1 LICENSE FOR BLUEBEAM REVU Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : SUPPLIES: CPW ENGINEERING SAFETY EQUIPMENT: STREET VEHICLE REPAIR & MAINT. SUPPLI Total : FLEX SPENDING ADMINISTRATION Total : EXPENSE REIMBURSEMENT Total : OFFICE SUPPLIES: CPW ENGINEE OFFICE SUPPLIES: HR OFFICE SUPPLIES: CENTERPLACE Total : STATE REMITTANCE Total : FLEET MAINTENANCE SUPPLIES FLEET MAINTENANCE SUPPLIES Total : 370.99 16.31 16.31 760.49 760.49 168.25 14,386.25 14,554.50 73.83 189.16 47.37 310.36 392.00 392.00 16.82 16.82 51.49 10.67 42.78 104.94 30, 967.83 30,967.83 8.54 242.42 250.96 CONTRACT ATTORNEY SERVICES 3,675.00 Total : 3,675.00 Page: 4 vchlist 10/16/2019 1:15:35PM Voucher List Spokane Valley Page: 5 Bank code : apbank Voucher Date Vendor Invoice 48845 10/16/2019 007360 PONDERAARCHITECTURE PC 48846 10/16/2019 007133 PRUNTY, CAITLIN 48847 10/16/2019 003407 RIGHT! SYSTEMS INC 48848 10/16/2019 000031 ROYAL BUSINESS SYSTEMS 48849 10/16/2019 002288 SARGENT ENGINEERS INC. 48850 10/16/2019 003264 SHI INTERNATIONAL CORP 48851 10/16/2019 002531 SIX ROBBLEES INC 48852 10/16/2019 004844 SOLARWINDS INC. 48853 10/16/2019 000308 SPOKANE CO PROSECUTING ATTY 48854 10/16/2019 000001 SPOKANE CO TREASURER STATEMENT 03 EXPENSES SI -162454 IN111688 32582 B10704899 5-862701 IN451299 SEPTEMBER 2019 110100246 110100247 42000667 51505079 51505106 48855 10/16/2019 004099 SPOKANE VALLEY ACE HARDWARE 26370 48856 10/16/2019 000391 SPOKANE VALLEY FIRE DIST. #1 Fund/Dept 001.090.000.513 001.013.015.515 001.090.000.518 001.040.043.558 303.000.259.595 Description/Account Amount PROFESSIONAL SERVICES Total : EXPENSE REIMBURSEMENT Total CP NIMBLE NETWORK CARDS Total : SEPTEMBER 2019 COPIER COST Total : 0259 -DESIGN SERVICES Total : Total : 001.076.000.576 ADOBE SOFTWARE 101.000.000.542 001.090.000.518 001.016.000.589 303.000.276.595 101.042.000.542 001.016.000.554 101.042.000.542 001.016.000.523 101.042.000.542 Q3-2019 FIRE FEES 001.229.45.00 VEHICLE REPAIR & MAINT. SUPPLE Total : SOLARWINDS SUPPORT RENEWA Total : CRIME VICTIMS COMPENSATION F Total : ENGINEERING SERVICES SEPTEMBER 2019 ENGINEERING ANIMAL CONTROL SERVICES NOV WORK CREW INVOICE AUGUST 2C OCTOBER 2019 HOUSING Total : SMALL TOOLS/MINOR EQUIP.: STP Total : 5,200.00 5,200.00 574.18 574.18 2,998.91 2,998.91 1,111.56 1,111.56 177.31 177.31 885.39 885.39 58.53 58.53 3,944.36 3,944.36 439.34 439.34 26,602.19 38,179.30 21,792.39 6,297.00 116,443.56 209,314.44 304.82 304.82 Q3-2019 FIRE FEES 38,567.00 Page: 5 vchlist 10/16/2019 1:15:35PM Voucher List Spokane Valley Page: 6 Bank code : apbank Voucher Date Vendor Invoice 48856 10/16/2019 000391 000391 SPOKANE VALLEY FIRE DIST. #1 (Continued) 48857 10/16/2019 002135 SPRAY CENTER ELECTRONICS INC 252867 48858 10/16/2019 000202 SRCAA 48859 10/16/2019 000257 STATE AUDITOR'S OFFICE 13188 L133262 48860 10/16/2019 007364 SUBSURFACE INVESTMENT PARTNERS 55052.9030 55052.9031 48861 10/16/2019 002597 TWISTED PAIR ENTERPRISES LLC 9252019 48862 10/16/2019 000087 VERIZON WIRELESS 9838354802 48863 10/16/2019 000964 VOLT MANAGEMENT CORP 42883697 42904167 48864 10/16/2019 001885 ZAYO GROUP LLC 48865 10/16/2019 001163 ZIGGY'S 7991670 10/5/2019 000001 SPOKANE CO TREASURER 62 Vouchers for bank code : apbank 62 Vouchers in this report 2019100025710 1009 736415 SEPTEMBER 2019 Fund/Dept 101.000.000.542 001.090.000.553 001.090.000.514 314.000.143.595 314.000.143.595 001.011.000.511 001.033.000.518 001.090.000.518 001.090.000.518 001.090.000.518 001.040.041.543 001.016.000.515 Description/Account Amount Total : 38,567.00 VEHICLE REPAIR & MAINT. SUPPLI Total : 4TH QTR 2019 ASSESSMENT Total : AUDIT 51032 - TRAVEL, CAFR, FED Total : CIP 0143 SELLER EXPENSE REIMS: CIP 0143: SELLER EXPENSE REIMI Total : BROADCASTING COUNCIL MTGS Total : SEPTEMBER 2019 CELL PHONE/DE Total HELP DESK TEMP HELP DESK TEMP INTERNET SERVICES Total : Total : SUPPLIES. CPW ENGINEERING Total : SPOKANE COUNTY SERVICES Total : Bank total : 327.35 327.35 34,304.75 34,304.75 10,358.29 10,358.29 750.00 256.23 1,006.23 1,510.00 1,510.00 2,878.37 2,878.37 1,280.00 768.00 2,048.00 242.10 242.10 25.57 25.57 181,859.89 181,859.89 686,886.65 Total vouchers : 686,886.65 Page: 6 vchlist 10/17/2019 7:57:11 AM Voucher List Spokane Valley Page:• Bank code : pk-ref Voucher Date Vendor Invoice 8564 10/17/2019 007588 FLETCHER FINANCIAL GROUP 8565 10/17/2019 007590 KALANI, DEIDRE-LYNN Fund/Dept Description/Account Amount PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 52.00 Total : 52.00 PARK REFUND 001.237.10.99 CANCELLATION REFUND: GREAT F 500.00 Total : 500.00 8566 10/17/2019 007589 MILES, BEVA PARK REFUND 001.237.10.99 DEPOSIT REFUND: CENTERPLACE 80.00 Total : 80.00 8567 10/17/2019 006338 NWFATRUST PARK REFUND 001.237.10.99 DEPOSIT REFUND 52.00 Total : 52.00 8568 10/17/2019 005409 ST JOHN VIANNEY SCHOOL PARK REFUND 001.237.10.99 DEPOSIT REFUND: CENTERPLACE 210.00 5 Vouchers for bank code : pk-ref 5 Vouchers in this report Total : 210.00 Bank total : 894.00 Total vouchers : 894.00 Page: -�_� vchiist Voucher List 10/17/2019 9:38:07AM Spokane Valley Page: g ,Y Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 6884 10/18/2019 009227 IDAHO TAX COMMISSION Ben89502 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,512.36 Total : 1,512.36 6899 10118/2019 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben89504 314.231.14.00 401k PAYMENT 35,193.06 Total : 35,193.06 6900 10/18/2019 000682 EFTPS Ben89506 001.231.11.00 FEDERAL TAXES: PAYMENT 34,883.13 Total ; 34,883.13 6904 10(18/2019 007303 VANTAGEPOINT TRANSFER AGENTS, 457 RO Ben89508 001.231.23.00 457 ROTH OPTION: PAYMENT 1,323.25 Total : 1,323.25 6905 10/18/2019 000145 VANTAGEPOINTTRANSFERAGENTS, 457 Pi./ Ben89510 001.231.18.00 467 DEFERRED COMPENSATION: PAY/ 9,416.69 Total: 9,416.69 6907 10/18/2019 000162 VANTAGE TRANSFER AGENTS, 401AEXEC PL Ben89512 001231.14.00 401 EXEC PLAN: PAYMENT 676.26 Total: 676.26 6909 10/1812019 000210 CITY OF SPOKANE VALLEY Ben89514 001.23128.00 HEALTH REIMBURSEMENT ACCOUNT: 1,000.00 Total : 1,000,00 7 Vouchers for bank code : apbank Bank total : 84,004.75 7 Vouchers in this report Total vouchers : 84,004.75 Page: vchlist 10/18/2019 1:06:05PM Voucher List Spokane Valley G Page: Bank code : apbank Voucher Date Vendor Invoice 48866 10/18/2019 004046 AMERICAN ONSITE SERVICES 48867 10/18/2019 000030 AVISTA 48868 10/18/2019 007591 BEST HOME BUILDING A-312984 A-313146 CIP 0296 Sept 2019 Sept 2019 BLD -2019-2735 48869 10/18/2019 000918 BLUE RIBBON LINEN SUPPLY INC 0104829 S0225940 48870 10/18/2019 001169 CITY OF SPOKANE VALLEY 48871 10/18/2019 005355 COMMERCIAL PUBLISHING INC 48872 10/18/2019 000326 CONSOLIDATED IRRIGATION #19 48873 10/18/2019 000246 EAST SPOKANE WATER DIST #1 48874 10/18/2019 006515 HELBIG, BILL 48875 10/18/2019 002607 HUB SPORTS CENTER 9/26/2019 78168 Sept 2019 Sept 2019 Sept 2019 Expenses 2019 2019 2019 Fund/Dept 001.076.300.576 001.076.300.576 309.000.296.594 101.042.000.542 001.076.300.576 001.040.043.322 001.076.305.575 001.076.305.575 001.040.041.543 001.076.305.575 402,402.000.531 001.076.300.576 402.402.000.531 001.040.041.543 105.000.000.557 105,000.000.557 105.000.000.557 Description/Account Amount PORTABLE RESTROOMS AT PARK: PORTABLE RESTROOMS AT PARK: Total : CIP 0296 CONSTRUCTION AGREEP UTILITIES: PW MASTER AVISTA SE UTILITIES: PARKS MASTER AVISTA Total : PERMIT REFUND: BLD -2019-2735 Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY ATC Total : PETTY CASH: 18617,18,19,20,21,22 Total : ADVERTISING FOR CP:THE WEDD Total : UTILITIES: SEPT 2019 UTILITIES: SEPT 2019 PARKS AND Total : WATER CHARGES FOR SEPT 2019 Total : EXPENSE REIMBURSEMENT Total : 2019 LODGING TAX GRANT REIMB 2019 LODGING TAX GRANT REIMB 2019 LODGING TAX GRANT REIMB Total : 169.00 313.00 482.00 3,824.82 25,221.22 12, 511.82 41,557.86 98.00 98.00 67.39 623.28 690.67 19.45 19.45 1,100.00 1,100.00 511.06 1,289.49 1,800.55 3,857.84 3,857.84 46.11 46.11 4,827.23 6,088.53 4,739.77 15,655.53 Page: vchlist 10/18/2019 1:06:05PM Voucher List Spokane Valley /6 Page: —2 Bank code : apbank Voucher Date Vendor Invoice 48876 10/18/2019 000388 IRVIN WATER DIST. #6 48877 10/18/2019 000012 JOURNAL OF BUSINESS 48878 10/18/2019 004926 LE CATERING CO 48879 10/18/2019 000132 MODERN ELECTRIC WATER CO 48880 10/18/2019 001133 PATRIOT FIRE PROTECTION INC. 48881 10/18/2019 001860 PLATT ELECTRIC SUPPLY 48882 10/18/2019 000709 SENSKE LAWN & TREE CARE INC. 48883 10/18/2019 005012 SPOKANE CO ENVIRONMENTAL 48884 10/18/2019 000324 SPOKANE CO WATER DIST #3 Sept 2019 324720 E01888 Sept 2019 SEPT 2019 2317274 X200153 X216639 9534913 Oct 2019 Sept 2019 48885 10/18/2019 002306 TERRELL LANDSCAPE ARCHITECT, MIC 3712 3713 3725 48886 10/18/2019 000295 VALLEYFEST 2019 2019 2019 Fund/Dept Description/Account Amount 001.076.300.576 UTILITIES: PARKS AND CPW SEPT Total : 001.076.305.575 ADVERTISING FOR CENTERPLACE Total : 001.076.305.575 E01888:INLAND EMPIRE GARDNEF Total : 001.076.300.576 101.042.000.542 UTILITIES:SEPT PARKS UTILITIES: SEPT2019 CPW Total : 001.076.305.575 ANNUAL INSPECTION OF SPRINKL Total : 001.076.305.575 001.076.305.575 001.076.305.575 001.076.300.576 402.402.000.531 309.000.296.594 309.000.304.594 001,076.000.576 001.090.000.560 001.090.000.560 001.090.000.560 CREDIT: REFUND OF SUPPLIES F( SUPPLIES FOR CENTERPLACE Total : QUARTERLY PEST CONTROLAT CI Total : SPOKANE CO SEWER CHRGS: OC Total : WATER CHARGES FOR SEPT 2019 Total : 0296 -ENG & ARCH. SVCS 0304 -DESIGN AND CN MANAGEME 19-006 SPOKANE VALLEY PARKS F Total : 2019 SOC SER/ECO DEV GRANT R 2019 SOC SER/ECO DEV GRANT R 2019 SOC SER/ECO DEV GRANT R 4,190.17 4,190.17 2,310.00 2,310.00 204.64 204.64 3,139.02 11,927.99 15,067.01 451.94 451.94 -22.29 132.51 110.22 353.93 353.93 1,659.06 1,659.06 1,265.81 1,265.81 4,159.76 27,641.60 296.50 32,097.86 5,516.00 2,902.33 5,328.17 Page: }2` — vchlist 10/18/2019 1:06:05PM Voucher List Page: %7 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 48886 10/18/2019 000295 000295 VALLEYFEST (Continued) Total : 13,746.50 48887 10/18/2019 000167 VERA WATER & POWER Sept 2019 101.042.000.542 UTILITIES: SEPT 2019 6,337.38 Total : 6,337.38 48888 10/18/2019 003175 VIS!T SPOKANE Sept 2019 105.000.000.557 2019 LODGING TAX GRANT REIMB 4,000.00 Total : 4,000.00 48889 10/18/2019 000038 WASTE MANAGEMENT OF SPOKANE 0070631-1518-7 402.402.000.531 WASTE MGMT: VACTORING WAST 321.88 Total: 321.88 24 Vouchers for bank code : apbank Bank total : 147,424.41 24 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed' Mayor Date Council Member Date Total vouchers : 147,424.41 Page: — — vchtist 10123/2019 1:49:56PM Voucher List Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 48890 10/23/2019 000921 ATO Z RENTAL & SALES INC 48891 10/23/2019 000958 AAA SWEEPING LLC 48892 10/23/2019 000648 ABADAN REPROGRAPHICS 48893 10/23/2019 003563 ACES VALLEY POWER TOOL 48894 10/23/2019 006731 ADAMS TRACTOR OF SPOKANE 48895 10/23/2019 006403 AMERICAN TIRE DISTRIBUTORS INC 48896 10/23/2019 000444 ARCTIC LIGHTING & ELECTRIC 48897 10/23/2019 000271 BAINBRIDGE, CHRISTINE 48898 10/23/2019 007114 CARDINAL INFRASTRUCTURE LLC 48899 10/23/2019 002562 CD'A METALS 390706-1 65699 65700 108746 332346 3028897 43602 S128666257 PAY APP 1 EXPENSES 1581 467167 477114 481731 494537 510734 526554 526811 Fund/Dept 101.042.000.542 402.402.000.531 402.402.000.531 402.402.000.531 101.042.000.542 101.042.000.542 101.042.000.542 101.000.000.542 001.090.099.594 001.013.000.513 001.011.000.511 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 Description/Account Page: —'I - Amount EQUIPMENT RENTAL: STREET Total : STORM DRAIN CLEANING STREET SWEEPING PRINT SERVICE SUPPLIES: STREET Total : Total Total : SMALL TOOLS/MINOR EQUIP.: STP SMALL TOOLS/MINOR EQUIP.: STR Total : TRUCK VALVE / IRON 1-370 ECI/FT- Total : CITY HALL GENERATOR INSTALLA Total : EXPENSE REIMBURSEMENT Total : PROFESSIONAL SERVICES Total : VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW 304.92 304.92 5,717.35 16,031.56 21,748.91 308.93 308.93 108.90 108.90 223.20 331.02 554.22 1,279.91 1,279.91 34,792.46 34, 792.46 45.65 45.65 6,500.00 6,500.00 - 216.09 303.68 37.37 - 303.68 144.12 883.18 192.69 Page: �� vchlist 10/23/2019 1:49:56PM Voucher List Spokane Valley Page: %__5 Bank code: apbank Voucher Date Vendor Invoice 48899 10/23/2019 002562 002562 CD'A METALS 48900 10/23/2019 000143 CITY OF SPOKANE 48901 10/23/2019 003319 CO -ENERGY, CONNELL OIL 48902 10/23/2019 000429 COFFMAN ENGINEERS 48903 10/23/2019 006445 CPM DEVELOPMENT CORP 48904 10/23/2019 006443 CRAIG GOODWIN PHOTOGRAPHY 48905 10/23/2019 000683 DAVID EVANS & ASSOC4ATES 48906 10/23/2019 002920 DIRECTV INC 48907 10/23/2019 000746 EMPLOYMENT SECURITY DEPT 48908 10/23/2019 003274 EXCHANGE PUBLISHING LLC (Continued) IN -033275 0275769 -IN 0275828 -IN 0276045 -IN 0276119 -IN 0276151 -IN 19093361 45123.9007 355 453886 36770155625 000-217156-00-2 547905 547906 547907 547908 547909 547910 Fund/Dept 001.040.043.558 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.016.099.594 303.000.259.595 001.040.042.558 101.042.000.542 101.042.000.543 502.502.000.517 001.040.043.558 001.040.043.558 001.013.000.513 001.040.043.558 001.040,043.558 001.040.043.558 Description/Account Amount Total : HEARING EXAMINER - INTERLOCA Total : VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW VEHICLE REPAIR & MAINT.: SNOW Total : PROFESSIONAL SERVICES Total : CIP 0259: TEMP CONSTRUCTION E Total PHOTOGRAPHY SERVICES TRAFFIC SERVICES Total: Total : CABLE SERVICE FOR MAINTENAN Total : 3RD QUARTER 2019 UI TAX LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 1,041.27 562.50 562.50 173.64 88.78 360.85 25.56 25.56 674.39 5,240.00 5,240.00 450.00 450.00 1,187.50 1,187.50 10,418.68 10,418.68 71.24 71.24 2,046.96 Total : 2,046.96 Total : 57.00 79.00 20.54 81.37 81.37 86.11 405.39 Page: y�� vchlist 10/23/2019 1:49:56PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 48909 10/23/2019 003261 FEHR & PEERS 48910 10/23/2019 000007 GRAINGER 48911 10/23/2019 000917 GRAYBAR 48912 10/23/2019 000002 H & H BUSINESS SYSTEMS INC. 48913 10/23/2019 002043 HDR ENGINEERING INC 48914 10/23/2019 003362 INLAND GEAR 48915 10/23/2019 003185 LAMB, ERIK 48916 10/23/2019 001944 LANCER LTD 48917 10/23/2019 002259 MENKE JACKSON BEYER LLP 48918 10/23/2019 002948 NA DEGERSTROM 48919 10/23/2019 000652 OFFICE DEPOT INC. 133284 9321011745 9312597733 AR128364 AR128365 AR130405 AR130406 AR 130407 AR130408 1200222666 33070 EXPENSES 0475209 0475223 462 480 PAY APP 4 Fund/Dept Description/Account 001.090.000.513 101.043.000.542 101.042.000.542 001.013.015.515 001.040.043.558 001.011.000.511 001.018.014.514 001.018.016.518 001.013.000.513 303.000.273.518 101.000.000.542 001.013.015.515 001.040.043.558 001.090.000.519 001.013.015.515 314.000.143.595 311.000.287.595 385579603001 001.090.000.518 Amount TRAFFIC STUDY Total : SMALL TOOLS/MINOR EQUIP.: BRIT Total : SUPPLIES: STREET Total : COPIER COSTS: LEGAL COPIER COSTS: PERMIT CTR COPIER COSTS: WEST WING/COU COPIER COSTS: IT COPIER COSTS: HR COPIER COSTS: OPS/ADMIN Total : 0273 - DESIGN SERVICES VEHICLE REPAIR EXPENSE REIMBURSEMENT BUSINESS CARDS ENVELOPES PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : Total : Total : Total : Total : 0287 -UNIVERSITY ROAD PRESER\ Total : COMPUTER HARDWARE NON -CAF 5,321 20 5,321.20 22.14 22.14 22.62 22.62 146.62 58.87 129.25 11.66 45.06 170.03 561.49 7,585.17 7,585.17 284.31 284.31 174.00 174.00 106.19 335.69 441.88 443.20 13,467.25 13, 910.45 1,354,631.80 1,354,631.80 62.82 Page: -8— - vchTist 10123120/9 1:49:56PM Voucher List Spokane Valley Page:/5— Bank code : apbank Voucher Date Vendor Invoice 48919 10123/2019 000652 OFFICE DEPOT INC. 48920 10/23/2019 004621 OREILLYAUTOMOTIVE STORES INC 48921 10/23/2019 005049 PEDERSON, MICHAEL ROY 48922 10/23/2019 000029 PITNEY BOWES INC 48923 10/23/2019 001089 POE ASPHALT PAVING INC. 48924 10/23/2019 002288 SARGENT ENGINEERS INC. 48925 10123/2019 004535 SHRED -IT USA LLC 48926 10/23/2019 000994 SIMPSON ENGINEERS INC. 48927 10123/2019 001892 SKILLINGS CONNOLLY INC 48928 10/23/2019 000230 SPOKANE CO AUDITORS OFFICE (Continued) 388973175001 2862-368271 2862-368480 2862-368791 2862-368793 SEPTEMBER 2019 1013993026 1013993027 46299 46300 46301 46302 32583 8128265181 16898-01 12061 SEPTEMBER 2019 FundlDept 001.076.000.576 001.040.043.558 001.018.014.514 101.042.000.542 001.040.041.558 101.042.000.542 001.090.000.519 001.090.000.519 101.042.000.542 101.042.000.542 101.042.000.542 402.402, 000.531 101.043.000.542 001.090.000.518 Description/Account Amount OFFICE SUPPLIES: CENTERPLACE Total : VEHICLE MAINTENANCE SUPPLE: FLEET MAINTENANCE SUPPLIES VEHICLE MAINTENANCE SUPPLIE: VEHICLE MAINTENANCE SUPPLE: Total : DEAD ANIMAL REMOVAL Total : POSTAGE METER SUPPLIES POSTAGE METER SUPPLIES Total : STREET & STORMWATER MAINTEI STREET & STORMWATER MAINTEI STREET & STORMWATER MAINTEI STREET & STORMWATER MAINTEI Total : PROFESSIONAL SERVICES - ENG! Total : DOCUMENT DESTRUCTION 311.000.269.595 0269 -SURVEY SERVICES 303.000.259.595 0259 -ROW SERVICES 303.000.295.595 RECORDING FEES Total : Total : Total : Total : 1,141.50 199.55 262.37 4.74 77.29 41.89 93.96 217.88 1,575.00 1,575.00 175.86 54.44 230.30 37,218.13 12,528.71 1,290.41 2,213.32 53, 250.57 455.00 455.00 171.00 171.00 2,137.58 2,137.58 2,245.32 2,245.32 1,141.50 Page: 4---- vchlist 10/23/2019 1:49:56PM Voucher List Spokane Valley Page: l� Bank code : apbank Voucher Date Vendor Invoice 48929 10/23/2019 000090 SPOKANE CO INFO SYSTEMS 48930 10/23/2019 000001 SPOKANE CO TREASURER 48931 10/23/2019 000668 SPOKANE CO TREASURER 48932 10/23/2019 004099 SPOKANE VALLEY ACE HARDWARE 48933 10/23/2019 007107 STANTEC CONSULTING SVCS !NC 48934 10/23/2019 001875 STRATA INCORPORATED 48935 10/23/2019 003312 TAYLOR, CHELSIE 48936 10/23/2019 004740 THOMSON REUTERS -WEST 50318892 14801302 35241.4101 45093.0646 45105.9010 45114.9015 45121.9118 45162.0327 45174.9059 45182.9132 45201.0122 45222.0227 45271.9007 45271.9008 45273.9036 45332.1517 26400 26422 26425 1561638 SP190363-I N EXPENSES 841071449 Fund/Dept 001.040.043.558 001.090.000.566 001.076.000.576 001.076.000.576 001.076.000.576 001.076.000.576 101.042.000.543 001.076.000.576 001.076.000.576 001.076.000.576 001.033.000.518 001.016.016.521 001.076.000.576 001.076.000.576 001.076.000.576 001.076.000.576 101.042.000.542 101.042.000.542 101.042.000.542 001.040.043.558 311.000.287.595 001.011.000.511 001.013.015.515 Description/Account Amount COUNTY IT SUPPORT SEPTEMBEF Total : 3RD QTR 2019 LIQUOR/EXCISE TA. Total : 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATERIAQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ 2ND HALF 2019 STORMWATER/AQ Total : SMALL TOOLS/MINOR EQUIP.: STIP SMALL TOOLS/MINOR EQUIP.: STF SMALL TOOLS/MINOR EQUIP.: STF Total : PROFESSIONAL SERVICES Total : 0287 -GEOTECHNICAL TESTING Total : EXPENSE REIMBURSEMENT Total : SUBSCRIPTION CHARGES 12,430.16 12,430.16 6,315.26 6,315,26 127.46 873.99 1,412.58 371.52 411.86 552.72 28.40 214.46 358.41 357.61 81.03 151.20 158.85 153.71 5,253.80 98.87 261.04 109.76 469.67 268.50 268.50 10,977.50 10,977.50 19.55 19.55 821.98 Page: vchlist 10/23/2019 1:49:56PM Voucher List Spokane Valley Page: —13 -- Bank code : apbank Voucher Date Vendor Invoice 48936 10123/2019 004740 004740 THOMSON REUTERS -WEST (Continued) 48937 10/23/2019 000335 TIRE-RAMA 48938 10/23/2019 006846 US LINEN & UNIFORM INC 48939 48940 10/23/2019 001887 VALMONT 10/23/2019 000964 VOLT MANAGEMENT CORP 48941 10/23/2019 000158 WELCH COMER & ASSOC. INC 48942 10/23/2019 000158 WELCH COMER & ASSOC. INC 48943 10/23/2019 001885 ZAYO GROUP LLC 48944 10/23/2019 001885 ZAYO GROUP LLC 48945 10/23/2019 001163 ZIGGY'S 8040102489 8040102590 2419181 2423049 2426879 2430743 CD2159210 42923732 42943817 51060001-010 5106001-011 51068000-010 2019100005522 2019100003578 739253 739265 739280 739387 739444 739460 Fund/Dept Description/Account Amount 101.000.000.542 TIRE SIPING #208 101.000.000.542 TIRE SIPING #208 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.543 311.000.267.595 001.090.000.518 001.090.000.518 303.000.249.595 303.000.249.595 101.042.000.542 001.090.000.518 001.090.000.518 101.043.000.542 101.042.000.542 101.043.000.542 101.043.000.542 101.042.000.542 101.042.000.542 Total : Total : SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total : 0267 -SIGNAL POLE HELP DESK TEMP HELP DESK TEMP 0249 -DESIGN SERVICES 0249 -DESIGN SERVICES ENGINEERING SERVICES INTERNET Total : Total : Total Total : Total : NETWORK INFRASTRUCTURE DAF Total SMALL TOOLS/MINOR EQUIP: BRIE SMALL TOOLS/MINOR EQUIP: STRI SMALL TOOLS/MINOR EQUIP: BRIE SMALL TOOLS/MINOR EQUIP: BRIE SMALL TOOLS/MINOR EQUIP: STR: SMALL TOOLS/MINOR EQUIP: STR 821.98 65.34 16.34 81.68 32.19 30.66 30.66 30.66 124.17 495.50 495.50 1,024.00 1,280.00 2,304.00 3,152.38 389.85 3,542.23 2,749.72 2,749.72 626.70 626.70 279.80 279.80 20.16 84.81 112.24 171.19 87.87 4.05 Page: �� vchlist 1012312019 1:49:56PM Voucher List Spokane Valley Page: —7------ Bank 7--` Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 48945 10/23/2019 001163 001163 ZIGGY'S (Continued) Total : 480.32 56 Vouchers for bank code : apbank Bank total : 1,579,623.95 56 Vouchers in this report Total vouchers : 1,579,623.95 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that 1 am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: ,—r vchlist 10/25/2019 4:23:08PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 48946 10/25/2019 006143 ACTION DRAIN AND ROOTER WA LLC 340815 48947 10/25/2019 001081 ALSCO 48948 10/25/2019 003076 AMSDEN, ERICA 48949 10/25/2019 000334 ARGUS JANITORIAL LLC 48950 10/25/2019 000918 BLUE RIBBON LINEN SUPPLY INC 48951 10/25/2019 001169 CITY OF SPOKANE VALLEY 48952 10/25/2019 000795 EARTHWORKS RECYCLING INC. 48953 10/25/2019 004152 EVENT RENTS, LLC 48954 10/25/2019 002308 FINKE, MELISSA 48955 10/25/2019 001983 GLOBAL EQUIP COMPANY 48956 10/25/2019 000007 GRAINGER LSP02218875 LSP02223757 Expenses I N V5930A 0106796 50225969 10/17/2019 362316 43078-6 Oct 2019 Sept 2019 115025833 9304618086 9307535972 Fund/Dept 001.076.305.575 001.016.016.521 001.016.016.521 001.040.041.543 001.033.000.518 001.076.305.575 001.076.305.575 001.040.042.558 001 076.305.575 001.076.305.575 001.076.301.571 001.076.301.571 001.076.305.575 001.016.016.521 001.016.016.521 Description/Account Amount DRAIN SERVICE AT CENTERPLACE Total : FLOOR MATS SERVICE AT PRECIN FLOOR MATS SERVICE AT PRECIN Total : EXPENSE REIMBURSEMENT Total : JANITORIAL SVCS: CITY HALL, PRE 784.08 784.08 24.14 24.14 48.28 24.36 24.36 9,229.99 Total : 9,229.99 LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : PETTY CASH: 18623,24 Total : RECYCLING COLLECTION AT GEN" Total LINEN RENTALS FOR CENTERPLA' Total : INSTRUCTOR PAYMENT INSTRUCTOR PAYMENT Total : ALUMINUM TRASH CONTAINERS Total : SUPPLIES FOR PRECINCT SUPPLIES AT PRECINCT Total : 67.39 110.78 178.17 12.20 12.20 27,50 27.50 26.14 26.14 33.75 1,515.00 1,548.75 500.83 500.83 166.64 145.43 312.07 Page: vch list 10/25/2019 4:23:08PM Voucher List Spokane Valley Page: 7G2' Bank code : apbank Voucher Date Vendor Invoice 48957 10/25/2019 000917 GRAYBAR 48958 10/25/2019 003718 INLAND PUBLICATIONS INC 48959 10/25/2019 000012 JOURNAL OF BUSINESS 48960 10/25/2019 007593 KODIAK GENERAL CONTRACTING 48961 10/25/2019 007596 LAURA, GOULDING 48962 10/25/2019 000252 LOWE'S BUSINESS ACCOUNT 48963 10/25/2019 001860 PLATT ELECTRIC SUPPLY 931457426 69291 324841 BLD -2019-2328 Expenses Oct 2019 X200149 X246465 48964 10/25/2019 002475 POST FALLS CHAMBER OF COMMERCE 9910 48965 10/25/2019 000019 PURFECT LOGOS LLC 48966 10/25/2019 000709 SENSKE LAWN & TREE CARE INC. 51833 9529708 9529709 9537413 9539184 9550716 9561210 9593109 9597628 Fund/Dept 001.033.000.518 001.076.305.575 001.076.305.575 001.040.043.322 001.076.305.575 001.076.305.575 001.076.305.575 001.033.000.518 001.076.305.575 001.040.043.524 001.033.000.518 001.033.000.518 001.033.000.518 001.016-016.521 001.033.000.518 001.033.000.518 001.033.000.518 001.033.000.518 Description/Account Amount SUPPLIES: CITY HALL Total : ADVERTISING FOR CENTERPLACE Total : 12-41 12.41 1,530.00 1,530.00 ADVERTISING FOR CENTERPLACE 2,310.00 Total : 2,310.00 PERMIT REFUND: BLD -2019-2328 Total : EXPENSE REIMBURSEMENT Total : OPERATING SUPPLIES: CENTERPI Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CITY HALL Total : ENTREPRENEUR ANNUAL MEMBE Total EMPLOYEE EMBROIDERED JACKE Total : LATE SUMMER LAWN CARE CITY !- LATE LATE SUMMER TREE AND SHRUB • INTEGRATED GROUNDS MAINTEN INTEGRATED GROUNDS MAINTAT INTEGRATED GROUNDS MAINTEN WINTERIZE SPRINKLERS CITY HAI INTEGRATED GROUNDS MAINTEN VEG MGMT AT CITY HALL Total : 104.00 104.00 38.97 38.97 78.89 78.89 31.38 74.29 105.67 270.00 270.00 161.59 161.59 205.82 167.71 196.02 724.18 196.02 103.46 196,02 135.04 1,924.27 Page: vchlist 10/25/2019 4:23:08PM Voucher List Spokane Valley Page:/ -- Bank code : apbank Voucher Date Vendor Invoice 48967 10/25/2019 003231 SHERWIN WILLIAMS COMPANY 48968 10/25/2019 006318 SPECIAL TOUCH FLORIST 48969 10/25/2019 000324 SPOKANE CO WATER DIST #3 5866-8 10420 Oct 2019 Oct 2019 48970 10/25/2019 000404 SPOKANE VALLEY HERITAGE MUSEUM 2019 48971 10/25/2019 001969 SUNSHINE DISPOSAL 48972 10/25/2019 007159 THE HOME DEPOT PRO 48973 10/25/2019 007120 TSHIMAKAIN CREEK LABORATORY 48974 10/25/2019 006178 WALTER E NELSON CO 48975 10/25/2019 000066 WCP SOLUTIONS 1497790 1499883 512132614 512663535 512663543 513694653 513694661 514701960 514936806 515435261 9000798 392216 11431282 11434823 48976 10/25/2019 007231 WESTERN EXTERMINATOR COMPANY 2157940 Fund/Dept 001.076.305.575 001.076.305.575 402.402.000.531 402.402.000.531 105.000.000.557 001.040.043.524 001.040.043.524 001.033.000.518 001.016.016.521 001.033.000.518 101.042.000.543 001.033.000.518 001.016.016.521 001.033.000.518 001.033.000.518 001.076.300.576 001.076.305.575 001.076.305.575 001.076.305.575 001.016.016.521 Description/Account Amount SUPPLIES: CENTERPLACE Total : MIXED ARRANGEMENT FOR BRIDE Total : WATER CHARGES FOR OCT 2019 WATER CHARGES FOR OCT 2019 Total : 2019 LODGING TAX GRANT REIMB Total : TRANSFER STATION CPW: SEPT 2 ABATEMENT Total : SUPPLIES FOR CITY HALL SUPPLIES FOR PRECINCT SUPPLIES FOR CITY HALL SUPPLIES FOR MAINTENANCE SH SUPPLIES FOR CITY HALL SUPPLIES FOR PRECINCT SUPPLIES FOR CITY HALL SUPPLIES FOR CITY HALL Total : ENVIRONMENTAL TESTING AT PAF Total : SUPPLIES FOR CENTERPLACE Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : 147.60 147.60 70.00 70.00 156.48 571.38 727.86 262.50 262.50 859.80 978.78 1,838.58 211.67 199.64 49.91 21.24 240.78 60.35 243.19 36.46 1,063.24 25.00 25.00 609.73 609.73 849.37 43.56 892.93 PEST MGMT SERVICES AT PRECIN 189.49 Page: 3 vchlist 10/25/2019 4:23:08PM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 48976 10/25/2019 007231 WESTERN EXTERMINATOR COMPANY (Continued) 2157941 001.033.000.518 PEST MGMT SERVICES AT CITY H7 161.17 Total : 350.66 31 Vouchers for bank code : apbank Bank total : 25,216.27 31 Vouchers in this report Total vouchers : 25,216.27 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Dfrector Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 10/28/2019 9:18:46AM Voucher List Spokane Valley L3 Page: Bank code : apbank Voucher Date Vendor Invoice 48977 10/28/2019 006937 ADVANCE AUTO PARTS 1921-296973 48978 10/28/2019 003337 ARROW CONSTRUCTION SUPPLY INC 256403 48979 10/28/2019 001122 CAMERON-REILLY LLC 48980 10/28/2019 002562 CD'A METALS PAY APP 3 529088 529178 48981 10/28/2019 002837 CENTRAL PRE -MIX CONCRETE CO 2907982 2908945 48982 10/28/2019 003319 CO -ENERGY, CONNELL OIL 48983 10/28/2019 001888 COMCAST 48984 10/28/2019 003274 EXCHANGE PUBLISHING LLC 48985 10/28/2019 001232 FASTENAL CO 0276909 -IN 0277743 -IN Oct 17 -Nov 16 2019 Oct 18 -Nov 17 2019 548678 548679 548680 548681 548683 1DLEW144811 IDLEW144892 IDLEW144897 WAS PK309223 WAS PK309574 Fund/Dept 001.040.041.558 101.042.000.542 303.000.265.595 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.076.305.575 001.090.000.518 001.040.043.558 001.013.000.513 001.013.000.513 001.013.000.513 001.040.043.558 101.042.000.542 101.043.000.542 101.043.000.542 101.042.000.542 101.043.000.542 Description/Account Amount VEHICLE REPAIR & MAINT. SUPPLI Total GEO GRID FABRIC FOR PAVING Total : 0265 -CONSTRUCTION Total : VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI Total : SUPPLIES FOR PW SUPPLIE FOR PW Total : VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI Total : INTERNET/PHONE: CENTERPLACE INTERNET: CITY HALL LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: STREET SUPPLIES: BRIDGE SUPPLIES: BRIDGE SUPPLIES: STREET SUPPLIES: BRIDGE Total : Total : 31.84 31.84 1,843.24 1,843.24 20,818.93 20, 818.93 76.71 25.22 101.93 408.38 653.40 1,061.78 78.34 19.47 97.81 400.80 106.18 506.98 75.00 19.50 47.40 28.44 75.84 246.18 130.66 22.47 44.94 133.58 69.84 Page: vchlist 10/28/2019 9:18:46AM Voucher List Spokane Valley 2_z/ Page: —2— Bank Bank code : apbank Voucher Date Vendor Invoice 48985 10/28/2019 001232 001232 FASTENAL CO 48986 10/28/2019 001447 FREE PRESS PUBLISHING INC 48987 48988 48989 48990 48991 48992 48993 10/28/2019 001296 H.D. FOWLER CO INC 10/28/2019 000313 INLAND ASPHALT COMPANY INC. 10/28/2019 002518 INLAND PACIFIC HOSE & FITTINGS 10/28/2019 000786 K & N ELECTRIC MOTORS INC. 10/28/2019 004632 LEVEL 3 COMMUNICATIONS 10/28/2019 003090 NORTH 40 OUTFITTERS 10/28/2019 001006 OMWBE 48994 10/28/2019 002616 ROADWISE INC (Continued) 50373 50374 50376 50377 15297059 PAY AFP 2 1036934 0129915 85514039 092264/3 92428/3 30313647 58220 58223 58224 58225 Fund/Dept 001.040.043.558 001.013.000.513 001.013.000.513 001.013.000.513 402.402.000.531 311.000.267.595 101.000.000.542 402.402.000.531 001.090.000.518 101.042.000.542 101.042.000.542 001.090.000.518 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 48995 10/28/2019 002531 SIX ROBBLEES INC 5-863831 101.000.000.542 Description/Account Amount LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION SUPPLIES: STORMWATER 0267 -CONSTRUCTION Total : Total : Total : Total : VEHICLE REPAIR & MAINT. SUPPLI Total : REPAIR & MAINTENANCE TELECOM SERVICES Tota I : Tata!: SMALL TOOLS/MINOR EQUIP.: STF SUPPLIES: STREET Total : LOCAL FEE - 453 SWV0006747-00 Total LIQUID MAG LIQUID MAG LIQUID MAG LIQUID MAG Total: 401.49 166.40 43.20 52.70 32,30 294.60 744.30 744.30 486,222.05 486,222.05 26.50 26.50 958.32 958.32 1,447.77 1,447.77 512.86 65.78 578.64 300.00 300.00 6,509.07 6,411.44 6,415.20 6,450.87 25,786.58 VEHICLE REPAIR & MAINT. SUPPLI 28.31 Page: vchlist Voucher List 10/28/2019 9:18:46AM Spokane Valley 1F 23 Page: Bank code : apbank Voucher Date Vendor Invoice 48995 10/28/2019 002531 002531 SIX ROBBLEES INC 48996 10/28/2019 000001 SPOKANE CO TREASURER 48997 10/28/2019 004099 SPOKANE VALLEY ACE HARDWARE 48998 10/28/2019 000093 SPOKESMAN -REVIEW, THE 48999 10/28/2019 003542 STAR RENTALS & SALES 49000 10/28/2019 007594 STREETSCAN INC 49001 10/28/2019 000419 SUMMIT LAW GROUP PLLC 49002 10/28/2019 007056 UTILITY TRENCH TECHNOLOGY LLC 49003 10/28/2019 002363 WESTERN STATES EQUIPMENT CO 49004 10/28/2019 000980 WESTERN SYSTEMS INC 49005 10/28/2019 002501 WHITE BLOCK COMPANY 49006 10/28/2019 001163 ZIGGY'S 10558269 10/31/2019 000409 DEPT OF REVENUE (Continued) 9020100565 026483 0000009392 433179-13 10271 107714 9261 IN001119365 0000040224 0268198 -IN 1009 739518 1009 739737 1009 740341 03-2019 Fund/Dept 001.090.000.514 101.042.000.542 314.000.143.595 402.402.000.531 101.042.000,542 001.018.016.518 101.043.000.542 101 000.000.542 101.042.099.594 402.402.000.531 101.043.000.542 101.043.000.542 101.043.000.542 Description/Account Amount Total : 2019 ELECTION SERVICES - PRIM) Total : SMALL TOOLS/MINOR EQUIP.. STF Total : ADVERTISING ACCT 42365 Total : SMALL TOOLS/MINOR EQIUP.: STC Total : Total : Total : SUPPLIES: BRIDGE Total : DATA COLLECTION PROFESS€ONAL SERVICES VEHICLE REPAIR & MAINT. SUPPLI Total : TYPE PG (TS2-1) CABINET WITH P Total : SUPPLIES: STORMWATER SUPPLIES: BRIDGE SUPPLIES: BRIDGE SUPPLIES: BRIDGE 001.076.301.589 LEASEHOLD EXCISE TAX Total : Total : 28.31 45,723.51 45,723.51 32.33 32.33 2,015.28 2,015.28 208.27 208.27 39,861.00 39,861.00 94.50 94.50 182.95 182.95 453.63 453.63 16,897,64 16,897.64 444.43 444.43 117.81 30.38 57.87 206.06 5,923.16 Page: vchlist 10/28/2019 9:18:46AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 10558269 10/31/2019 000409 000409 DEPT OF REVENUE (Continued) Total : 5,923.16 10690/78 10/31/2019 000409 DEPT OF REVENUE 32 Vouchers for bank code : apbank 32 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Q3-2019 001.076.302.576 COMBINED EXCISE TAX RETURN Total : 2,652.57 2,652.57 Bank total : 656,192.58 Total vouchers : 656,192.58 Page: —� vchlist 10/29/2019 11:32:42AM Voucher List Spokane Valley Page: ` Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8569 10/29/2019 007597 A2E/BOOST WITH FACEBOOK PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 8570 10/29/2019 000659 ASCE INLAND EMPIRE PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 52.00 Total : 52.00 8571 10/29/2019 007564 BELAVUS, JULIE PARK REFUND 001.237.10.99 PRESENTATION SYSTEM REFUND 150.00 Total : 150.00 8572 10/29/2019 007598 COCHRAN, STEPHANIE PARK REFUND 001.237.10.99 SWIMMING LESSON REFUND 10.00 Total : 10.00 8573 10/29/2019 007599 DAYBREAK YOUTH SERVICES PARK REFUND 001.237.10.99 CANCELLATION REFUND: GREAT F 52.50 Total : 52.50 8574 10/29/2019 007600 EASH, SAMANTHA PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 500.00 Total : 500.00 8575 10/29/2019 007601 GENESIS INSTITUTE PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00 Total : 210.00 8576 10/29/2019 007602 INTELLITECT PARK REFUND 001.237.10.99 CANCELLATION REFUND: ROOM 1 427.00 Total : 427.00 8577 10/29/2019 007603 JACKSON, ANNA PARK REFUND 001.237.10.99 SWIMMINGN LESSON REFUND 35.00 Total : 35.00 8578 10/29/2019 007604 LONG, JAZMYN PARK REFUND 001.237.10.99 DEPOSIT REFUND: TERRACE VIEV 75.00 Total : 75.00 8579 10/29/2019 007605 MARTIN, MEGAN PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 8580 10/29/2019 007609 MCBRIDE, KAMEE PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREENACRES 75.00 Total : 75.00 8581 10/29/2019 007606 NAT'L EATING DISORDERS ASSOC PARK REFUND 001.237.10.99 DEPOSIT REFUND: MIRABEAU ME 300.00 Page: vchlist 10129/2019 11:32:42AM Voucher List Spokane Valley Page: —7 Bank code : pk-ref Voucher Date Vendor Invoice 8581 10/29/2019 007606 007606 NATL EATING DISORDERS ASSOC (Continued) 8582 10/29/2019 004798 OLSON, CHERYL 8583 10/29/2019 006957 SPORTSMAN'S WAREHOUSE 8584 10/29/2019 007607 SWANEPOEL, DANIELLE 8585 10/29/2019 007004 TEEN & KID CLOSET 8586 10/29/2019 007608 WOOLLETT, PETRIA 18 Vouchers for bank code : pk-ref 18 Vouchers in this report PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND Fund/Dept 001.237.10.99 001237.10, 99 001.237.10.99 001.237.10.99 001.237.10.99 Description/Account Amount Total : DEPOSIT REFUND: ROOM 110 Total : DEPOSIT REFUND: MIRABEAU ME, Total : DEPOSIT REFUND: GREAT ROOM Total : DEPOSIT REFUND: MIRABEAU ME, Total : DEPOSIT REFUND: FIRESIDE LOUI Total : Bank total : 300.00 52.00 52.00 75.00 75.00 210.00 210.00 300.00 300.00 210.00 210.00 3,018.50 Total vouchers : 3,018.50 vchlist 10/3112019 1:15:25PM Voucher List Spokane Valley 2? Page: —1r Bank code : apbank Voucher Date Vendor Invoice 49007 10/31/2019 001606 BANNER BANK 49008 10/31/2019 001606 BANNER BANK 49009 10/31/2019 001606 BANNER BANK 49010 10/31/2019 001606 BANNER BANK 6368 Oct 2019 6368 Oct 2019 6368 Oct 2019 6368 Oct 2019 6368 Oct 2019 6368 Oct 2019 8599 Oct 2019 8599 Oct 2019 8599 Oct 2019 8599 Oct 2019 8599 Oct 2019 8599 Oct 2019 8599 Oct 2019 8599 Oct 2019 9382 Oct 2019 9392 Oct 2019 9392 Oct 2019 9392 Oct 2019 9392 Oct 2019 9392 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 Fund/Dept 001.013.000.513 001.090.000.518 001.090.000.518 001.040.042.558 101.043.000.542 101.043.000.542 001.076.305.575 001.076.301.571 001.076.305.575 001.076.305.575 001.076.305.575 001.076.301.571 001.076.305.575 001.076.305.575 001.033.000.518 001.040.043.524 001.033.000.518 001.040.043.524 001.040.043.558 001.040.043.558 001.040.042.558 001.018.014.514 001.040.041.543 001.040.042.558 101.043.000.542 001.018.016.518 001.013.015.515 001.013.015.515 001.013.015.515 Description/Account Amount HANDLING PRA REQUESTS VISIONECT MICROSOFT FACEBOOK RICKLY HYDROLOGICAL LUMBER FOR BRIDGE REPAIR SWISCO DELTA AIRLINES HOME DEPOT HOME DEPOT FED EX MARRIOTT PROCTOR SALES INC HOME DEPOT CHRISTMAS LIGHTS ETC AMAZON CHRISTMAS LIGHTS ETC ICICLE VILLAGE RESORT GROVE HOTEL EBAY WAL-MART GFOA MAIL BOX CENTER IEDC WHITE ELEPHANT CRAIGS LIST WSAMA WSAMA WSAMA Total : Total : Total : 35.00 20.12 - 499.00 8.60 - 337.98 1,149.38 376.12 44.85 30.00 110.88 70.08 81.61 1,127.28 143.44 66.61 1,674.75 327.56 34.84 114.82 330.87 539.01 18.00 1,365.10 8.13 85.00 94.88 285.00 11.41 25.00 235.00 235.00 235.00 Page: vchlist 10/31/2019 1:15:25PM Voucher List Spokane Valley Page: --2- Bank code : apbank Voucher Date Vendor Invoice 49010 10/31/2019 001606 BANNER BANK 49011 10/31/2019 001606 BANNER BANK 49012 10/31/2019 001606 BANNER BANK 6 Vouchers for bank code : apbank 6 Vouchers in this report (Continued) 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8573 Oct 2019 8557 Oct 2019 8557 Oct 2019 8557 Oct 2019 8557 Oct 2019 8557 Oct 2019 8557 Oct 2019 8557 Oct 2019 8557 Oct 2019 8557 Oct 2019 5214 Oct 2019 5214 Oct 2019 Fund/Dept 001.040.041.543 001.040.043.558 001.040.041.558 001.040.042.558 001.018.014.514 001.018.014.514 001.018.014.514 001.018.014.514 001.018.014.514 001.018.014.514 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.011.000.511 001.040.041.543 001.018.016.518 Description/Account Amount INDEED JIFFY LUBE APWA APA GFOA GFOA GFOA GFOA GFOA GFOA Total : GREATER SPOKANE VALLEY CHAP GREATER SPOKANE INC WALMART AWC INLAND NW PARTNERS AWC GREATER SPOKANE VALLEY CHAP SPOKANE VALLEY ARTS COUNCIL SPOKANE VALLEY ARTS COUNCIL Total : HILTON GARDEN INN ALASKA AIRLINES Total : Bank total : Total vouchers : 501.86 114.97 124.00 25.00 125.00 125.00 125.00 140.00 140.00 140.00 2,775.25 75.00 120.00 17.34 100.00 40.00 25.00 100.00 60.00 60.00 597.34 106.28 93.30 199.58 6,988.14 6,988.14 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12. 2019 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending October 31, 2019 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 321,277.28 $ 10,265.00 $ 331,542.28 Benefits: $ 189,362.80 $ $ 189,362.80 Total payroll $ 510,640.08 $ 10,265.00 $ 520,905.08 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington October 15, 2019 Staff Rod Higgins, Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember ABSENT: Pam Haley, Deputy Mayor Mark Calhoun, City Manager John Hohman, Deputy City Manager Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Bill Helbig, City Engineer Chaz Bates, Economic Dev. Specialist Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Deputy Mayor Haley (who had called prior to the meeting to state she was ill and would not be participating via phone). It was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Deputy Mayor Haley. APPROVAL OF AGENDA: It was moved by Councilmember Woodard, seconded and unanimously agreed to approve the agenda. ACTION ITEM: 1. Resolution 19-014, Barker Road Homes Sewer Project CDBG — Chaz Bates It was moved by Councilmember Woodard and seconded to approve resolution 19-014 formally authorizing the relinquishment of the City's 2020 and 2021 program year CDBG Spokane County set-aside in order to assist eligible low and very low income homeowners with Assessment and Connection charges on the Barker Road Homes project. After Mr. Bates explained some of the history and the project as noted in his Request for Council Action form, there was some discussion about some of the figures, with Mr. Bates explaining that the figures are estimates as we don't know the exact number of families that will be involved. Councilmember Thompson asked if people would be required to connect and Mr. Bates replied that they would; adding that the assessment over time would be about $46.00 a month, based on various scenarios; and stressed that these funds would provide funding for Sewer Assessment grants as well as for zero -interest loans for the side sewer connections for qualifying homeowners. In response to a question about any remaining funds from the set-aside, Mr. Calhoun noted the last sentence of the resolution states that if "after assistance for the Assessment and Connection charges with the Barker Road Homes project, there are additional funds from the City's set -side, such funds may be allocated to other projects within the County as recommended by the Community Services Advisory Board." Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. NON -ACTION ITEMS: 2. Park Regulations — Erik Lamb, Mike Stone Deputy City Attorney Lamb explained that this topic was brought to Council in August of 2018, at which time Council identified some items of concern, so staff conducted further research; one of the issues that has impacted this issue is the Ninth Circuit Court of Appeals decision concerning no camping and no sit/lie Council Study Session: 10-15-2019 Page 1 of 3 Approved by Council: DRAFT regulations in the case of Martin v. Boise; that concerning our park regulations, staff found some ambiguity in our regulations so those will need to be updated as well; he said staff is proposing to remove camping from park regulations and have separate camping regulations. Mr. Lamb said the issue of drones in parks was brought up previously and he noted there are some areas in parks where drones would not be appropriate, such as in close proximity to where children would play on playground equipment; he said the idea is to restrict drones in parks except to permit them in specifically designated areas; said there are some things we can do under federal law; he said we can't limit where they fly but we can restrict the operators as to where they launch from, and they can't launch within park properties except in specifically designated areas. Mr. Lamb also noted that pinatas were discussed including some concern about damage to trees and other structures, so the proposal is to prohibit hanging them from trees, but they would be permitted within picnic shelter structures provided it is done in a way that is not likely to result in damage to a facility or any person. Mr. Lamb explained that a debatable issue is establishing the park hours of operation, and he mentioned that currently the hours are dark until 10:00 p.m., however, he noted that proposed code language sets the hours as open at 6:00 a.m. and closed at sundown or 9 p.m., whichever occurs later, but the RCA mentions the proposal is to change the hours from 6:00 a.m. until sundown or 9:00 p.m., whichever occurs first. Mr. Lamb said he will talk with Mr. Driskell upon his return and discuss the preferred recommendation. Director Stone explained that the objective is to reach a balance as they'd like to have the maximum number of hours open during reservation season, and if there are times to limit hours, to examine that closer; said it has taken several years to educate the public about the system and a change in times will require re- education, as well as a re -write of the policies and reservation forms; and he suggested the idea of having a two-tier system: one for during reservation, and the other to address the remainder of the year. Councilmember Thomson mentioned movies in the park and Mr. Stone explained those types of activities would require a special permit which would dictate when the hours would be allowed for the event. A question arose about how to enforce the hours in the park or if someone walking across a park after hours would be in violation. Mr. Lamb explained that the intent is to limit park hours after dark because that is usually when there is unwanted activity, and that there generally are not problems during the day. Mr. Calhoun restated that the hours for the parks to be open would be determined by Council. Director Stone stated that law enforcement would likely have data on the calls they respond to, but it would not be possible to determine when such unwanted acts occurred as most of the time, it is reported after the fact when it is discovered by the Senske crews. Mr. Lamb said he will check with law enforcement to see if there is data available. A question came up about closing restrooms and Mr. Stone stated that restrooms are usually open April 15 through October 15 primarily because of the water; he said staff is researching automatic timers on restrooms; that they are not fail -proof but staff is trying to find ways to work with that. Councilmember Wood said it is sad we have to close the parks so families can't use them because of some people who abuse the facilities; said he would like to explore leaving the parks open until 9 or 10 pm, or whichever works year around. There was apparent consensus to bring this forward for a first reading, and to perhaps include more than one option to consider for park hours. 3. Camping in Public Spaces — Erik Lamb Deputy City Attorney Lamb said that over the last few years we have seen significant impacts regarding the homeless, and there have been discussions about the various issues including funding problems, and what we can and can't do in light of the Martin v. Boise case; he said staff continues discussions with Spokane City and Spokane County about the numerous issues surrounding a shelter. Mr. Lamb said that those past discussions are not tonight's topic as this agenda item focus is one small aspect, that of regulatory enforcement of no camping; he said staff proposes having a comprehensive ordinance that would apply to all public property. Concerning the draft code language, Mr. Lamb said this ordinance would prohibit camping on public property and rights -of -ways such as roadways, sidewalks and stormwater property; as well as prohibit camping on City Hall property, parks and park facilities and any other public property Council Study Session: 10-15-2019 Page 2 of 3 Approved by Council: DRAFT where camping would materially interfere with the intended public's use of the property; he said it would also prohibit encampments, and he described the aspects of that prohibition as noted in his Request for Council Action. Mr. Lamb noted that this ordinance would be similar to the regulations adopted by the County so police would have some familiarity; said the goal would not be to adopt this and then give people a citation, but rather to connect people with resources to hopefully get them out of being homeless; and said he is seeking Council consensus to bring this forward for an ordinance first reading. Councilmember Wick asked about the fairgrounds, and Mr. Lamb said camping would be allowed by law in designated areas, and said he will make a note to include that in the draft. There was Council consensus to bring this forward for an ordinance first reading. 4. Advance Agenda — Mayor Higgins There were no suggested changes to the Advance Agenda. 5. Council Check-in — Mayor Higgins Councilmember Peetz extended kudos to staff for handling a matter at Balfour Park, and Mr. Calhoun added that there was a lot of standing water next to the park, so the stormwater crews fixed it so the water will drain off the roadway; he added that the stormwater staff continues working through several projects to try to get them taken care of before winter. 6. City Manager Comments — Mark Calhoun City Manager Calhoun mentioned the completed project in the Midilome neighborhood, and that it was the first project using the funds from the street wear fee; and with the completion of the project there will be a small ribbon cutting next Wednesday, October 23, at 4 pm; he said it will be small as there isn't a large space for it; and that more details will be announced later. It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:49 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 10-15-2019 Page 3 of 3 Approved by Council: DRAFT Attendance: Councilmembers: Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember MINUTES City of Spokane Valley City Council Special Meeting Tuesday, October 22, 2019 Staff: Mark Calhoun, City Manager Cary Driskell, City Attorney John Whitehead, Human Resources Manager Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 5:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. EXECUTIVE SESSION: It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn into executive session for approximately fifty minutes to review the performance of a public employee, and that no action is anticipated upon return to open session. Council adjourned into executive session at 5:01 p.m. At 5:54 p.m. Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. L.R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Council Minutes: 10-22-2019 Page 1 of 1 Approved by Council: DRAFT MINUTES SPOKANE VALLEY COUNCIL REGULAR MEETING FORMAL FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington October 22, 2019 Mayor Higgins called the meeting to order at 6:00 p.m. Attendance: Councilmembers Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Arne Woodard, Councilmember Sam Wood, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Chelsie Taylor, Finance Director Mike Stone, Parks & Recreation Director Caitlin Prunty, Attorney Bill Helbig, City Engineer Christine Bainbridge, City Clerk INVOCATION: Pastor Al Hulten of Valley Assembly Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Wood: said he chaired the Lodging Tax Advisory Committee meeting last Thursday where ten applicants discussed their funding request, and said that committee's funding allocation recommendations will be coming to Council later; said he attended an STA (Spokane Transit Authority) meeting there they continued discussions about declining ridership; and he mentioned a new Park and Ride at Glenrose and 57th. Councilmember Peetz: said she attended the Chamber's Manufacturing Matters Dinner held at CenterPlace, where they spotlighted Hotstart, a family owned business with about 200 employees; and she mentioned the Police Department's upcoming free `Trunk or Treat' event October 31, from 4:30 to 7:00 pm at Sun City Church in Spokane Valley. Councilmember Woodard: mentioned the Family Promise ribbon cutting today, mentioned their great programs and beautifully remodeled building at the corner of Napa and Mission, and said they sheltered 70 people last night and once the basement is completed, they will be able to handle 120 families; said he attended the Avista Homelessness group meeting last week and they will meet again Friday, and said Avista is trying to pull private businesses together to see what they can do to help with programs to get people immediate help in getting off the streets; said he attended the usual Chamber meetings; went to the SRTC (Spokane Regional Transportation Council) meeting and said he asked about having a representative come here to talk about the Census Count report, and he asked if staff could check with SRTC about potential dates to have a report to Council; mentioned the HCDAC (Spokane Housing and Community Development Advisory Committee) meeting and upcoming CDBG (Community Development Block Grant) applications; Regular Formal Council Meeting: 10-22-2019 Page 1 of 5 Approved by Council: DRAFT and he mentioned the Feed Spokane open house, which is an organization that rescues food from restaurants and other organizations to help those in need. Councilmember Thompson: reported that she met with the Regional Health Board and said the new administrator is very open to ideas that will support preventive health, and treatment and recovery from various diseases; said she also attended the Manufacturing Matters dinner and sat at a table with people representing Eastern Washington university; mentioned her interaction with Cathy McMorris Rodgers' assistant to discuss the opioid problem; said next Monday the Youth Voice will reconvene and said there are informational flyers on the counter in Council chambers. Councilmember Wick: said that the new executive director of Visit Spokane is on board and they are re- evaluating their positions and looking at cost savings; said they discussed launching a major tourism promotion and are focusing on how to do more marketing for the region, and that one way to help with their funding is to look at the hotel lodging tax, which he said hasn't been increased from the current $2.00 for a long time and they are working to ask the legislature for an increase, or to perhaps control the amount collected through an interlocal agreement; he mentioned the FMSIB (Freight Mobility Strategic Investment Board) and their new requirements about grant funding as well as their desire to make the project delivery timeline faster. Deputy Mayor Haley: said she also attended the STA meeting and that ridership is down, but they are starting to put in some new lines to hook up with the central city line; said as part of the STA Board, she went to New York and met with the Federal Transit Acting Director who gave a tour of the New York transit system, which she said has about 80,000 employees; said she had some good conversations with Spokane County Commissioner Al French, Spokane City Council Member Candace Mumm, and Cheney Mayor Chris Grover about working together on issues; which she said will be further discussed in the future. MAYOR'S REPORT Mayor Higgins mentioned the Hotstart program and said they are international; said he went to the GSI (Greater Spokane, Inc.) meeting and that they had a recent change in top administration, so most of the meeting was an executive session; but said there is some apparent turmoil and it will be interesting to see how it all transpires. PROCLAMATION: Bicentenary of the Birth of the BAB (Bahai) Mayor Higgins reads the proclamation, which was accepted with thanks from Mr. Vic Bertis, who shared a story about the founding of the religion. 1. PUBLIC HEARING: 2019 Proposed Budget Amendment — Chelsie Taylor Mayor Higgins explained the process for public comments, and opened the public hearing at 6:27 p.m. After Finance Director Taylor went over the proposed changes to the 2019 budget, Mayor Higgins invited public comment. No comments were offered and Mayor Higgins closed the public hearing at 6:35 p.m. 2. First Reading Ordinance 19-016 Budget Amendment for 2019 — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance 19-016 amending the 2019 Budget, to a second reading. Finance Director Taylor briefly mentioned the amendments to the 2019 budget, which she said were just explained under the previous agenda item. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Oct. 22, 2019, Request for Council Action Form Total: $2,906,148.40 b. Approval of Payroll for Pay Period Ending October 15, 2019: $373,921.33 c. Approval of Council Meeting Minutes of October 1, 2019, Study Session Format d. Approval of Council Meeting Minutes of October 8, 2019, Formal Meeting Format Regular Formal Council Meeting: 10-22-2019 Page 2 of 5 Approved by Council: DRAFT It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the consent agenda. NEW BUSINESS: 4. Second Reading Ordinance 19-015, 2020 Property Tax — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to approve Ordinance 19-015 levying regular property taxes for 2020. After a brief explanation by Director Taylor, Mayor Higgins invited public comment. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. First Reading Ordinance 19-017, 2020 Budget — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance 19-017, adopting the 2020 Budget, to a second reading. Finance Director Taylor explained the purpose of the ordinance and went over some of the budget's highlights; she also explained that there is one change from the last presentation, which is an added employee position as shown on the last page of the budget, where there is a line added for an IT Manager, a current vacant position; she said this position has been discussed for years, but we have finally reached a point where our systems are complex enough to warrant this position; she also noted the funds are already included in the expenditures. Mayor Higgins invited public comment. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 6. Motion Consideration: Outside Agency Grant Awards — Chelsie Taylor It was moved by Deputy Mayor Haley and seconded to award 2020 Outside Agency funding as follows: Elevations; a Children's Therapy Resource Foundation - $3,929; Family Promise of Spokane - $9.071 Greater Spokane County Meals on Wheels - $12,969; JAKT Foundation - $14,862; NAOMI - $7,254; Spokane Center for Independent living 45,071; Spokane Valley Arts Council - $25, 548; Spokane Valley Heritage Museum - $9, 326; Spokane Valley Partners - $39, 780; Spokane Valley Summer Theatre - $4,183; Teen & Kid Closet - $6,500; Valleyfest - $28,146; and Widows Might $15,361. Director Taylor explained about the process adopted by Council for making the allocations, which resulted in the figures she included in the spreadsheet. Mayor Higgins invited public comment; no comments were offered. Councilmember Thompson asked about organizations that do and don't pay rent at CenterPlace and Mr. Calhoun suggested she bring that up during the Advance Agenda discussion. Councilmember Wick stated that this is always a challenging exercise and unfortunately the City can't fully fund everything, and he thanked all those who applied. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: After Mayor Higgins explained the process, he invited public comment. Ms. Barb Howard, Spokane Valley: concerning the Spokesman review, said it seems she can't get any letters to the editor published; said she submitted four and none were published; and she suggested Council think about just using the Valley News Herald and the Exchange. Mr. John Harding, Spokane Valley: said he thinks someone needs to address this; said he attended the Sheriff's presentation at CenterPlace about a month ago and was appalled that a county sheriff was attacking a duly elected representative; said this been going on for years and is shameful; said that Mr. Shea is a Christian and has done a credible job. ADMINISTRATIVE REPORTS: 7. 2020 State Legislative Agenda — Mark Calhoun, Cary Driskell City Manager Calhoun said that each Council adopts a legislative agenda for our legislators to pursue on our behalf, and that this is the second time to discuss this 2020 agenda; said this agenda reflects the next evolution and includes changes suggested by Council during the September 10 council meeting. Mr. Calhoun highlighted the changes shown in the Pines Road item; he went over the I-90 Barker -to -Harvard Project Cost Overruns item which supports Senator Padden's proposed language to include that Liberty Regular Formal Council Meeting: 10-22-2019 Page 3 of 5 Approved by Council: DRAFT Lake would be responsible for their cost overruns, and WSDOT would be responsible for theirs. Mr. Calhoun mentioned the new Capital Project Request and said staff will refine the language, but staff is seeking guidance from Council on which funding item to include: either the Sullivan Park water line or paving the additional property associated with the City's Police Precinct Building. Mr. Calhoun said that our lobbyist Gordon Thomas Honeywell suggested we have just one request, and staff is looking for Council's decision to do one or the other of the mentioned requests, or even something different. After Mr. Calhoun and Mr. Driskell finished going over the remaining agenda items, Councilmember Woodard suggested staff come back with solid numbers on the two alternative capital project requests, particularly the one about the water line as he feels the figure is substantially higher than what has been thought in the past. Mr. Calhoun said staff will determine those figures and have that information when this is presented again to Council for a motion consideration November 19. 8. Initiative 976 — Erik Lamb, Chelsie Taylor Deputy City Attorney Lamb said that he and Finance Director Taylor are here to provide some information about the Initiative; said this was brought up as part of an Advance Agenda request; said he wants to be clear that we are not talking about support or opposition of the ballot measure as Washington state law prohibits the City from using public facilities to support or oppose any ballot proposition; said there are some exceptions and items such as tonight's informational report, are permitted; said the Council as a body could also vote on a resolution to oppose or support a ballot measure, but only after providing appropriate notice and providing the public an opportunity to comment, from people in support and in opposition to the issue; he said the Council's Governance Manual also states that Council has chosen not to support or oppose any ballot issues as they are left to the will of the people voting. Mr. Lamb said his information is mostly compiled from the voter's pamphlet, and some from the AWC (Association of Washington Cities) fiscal impacts. Mr. Lamb explained some of the components of the Initiative, as noted in his Request for Council Action form, along with a chart showing the fiscal impacts, what it pays for, and what Spokane Valley receives. There was some brief discussion about STA (Spokane Transit Authority) and regional transit authorities; and Councilmember Wood said that at the STA meeting, STA did not take a position on this initiative. 9. Advance Agenda — Mayor Higgins Councilmember Thompson said she would like some information about which events at CenterPlace pay rent and which don't and how that is determined. There was general Council consensus to put that on the Advance Agenda. Councilmember Thompson also mentioned the mobile home park west of pines and north of the railroad tracks, and said they haven't had good water for a long time as their well is contaminated; said she heard the people there are getting bottled water but that it gets left out in the sun; said she knows our City doesn't regulate water but it is important to watch over the citizens and she would like to figure out how to help them move forward, or to get an update to find out what we can do; that she'd like to advocate that people should be able to stay in their homes, and said she would appreciate a report. There was general Council consensus to include that on the Advance Agenda. Deputy Mayor Haley said she supports our law enforcement contract and officers, and that she feels there are misunderstandings or misinformation and she'd like to get a report on officer staffing and the vacancy rate for our City and for the County, and whether we are fully staffed, and that she'd like to know the impact of vacant positions. There was general Council consensus to include that on the Advance Agenda. 10. Department Reports The Department Reports were for information only and were not reported or discussed. Regular Formal Council Meeting: 10-22-2019 Page 4 of 5 Approved by Council: DRAFT CITY MANAGER COMMENTS City Manager Calhoun mentioned the draft letter to Speaker Designate Jinkins, and said he seeks Council consensus to have the letter signed and mailed. Councilmember Thompson said she would prefer the language in the second paragraph concerning collaborative struggles, to be re -stated more positively, and Mr. Calhoun agreed. There was Council consensus to make the noted change and have the Mayor sign and have it mailed. Mr. Calhoun said that the Midilome neighborhood is the first project using funds from our street road wear fee, and that there will be a small ribbon cutting tomorrow at 4:00 p.m. at the corner of 37th and Bates. Mr. Calhoun mentioned that WSDOT (Washington State Department of Transportation) will be holding a meeting to give an update on the I-90 Barker Road Interchange Project; and that the meeting will be held this Wednesday night, from 5:30 to 7:00 p.m. at the Riverbend Elementary School, and that the following week Council will hear an administrative report on the subject. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:34 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Regular Formal Council Meeting: 10-22-2019 Page 5 of 5 Approved by Council: DRAFT Attendance: Councilmembers: Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember MINUTES City of Spokane Valley City Council Special Meeting Tuesday, October 29, 2019 Staff: Mark Calhoun, City Manager Cary Driskell, City Attorney John Whitehead, Human Resources Manager Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 5:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. EXECUTIVE SESSION: It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn into executive session for approximately fifty minutes to review the performance of a public employee, and that no action is anticipated upon return to open session. Council adjourned into executive session at 5:01 p.m. At 5:50 p.m., Mayor Higgins announced in open chambers, that the executive session has been extended an additional five minutes. At 5:55 p.m. Mayor Higgins declared Council out of executive session, at which time it was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. It was noted that Councilmembers Thompson and Peetz were not in the room at the time of the adjournment vote. L.R. Higgins, Mayor ATTEST: Christine Bainbridge, City Clerk Council Minutes: 10-29-2019 Page 1 of 1 Approved by Council: DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY COUNCIL MEETING STUDY SESSION Spokane Valley City Hall Council Chambers Spokane Valley, Washington October 29, 2019 Staff Rod Higgins, Mayor Pam Haley, Deputy Mayor Brandi Peetz, Councilmember Linda Thompson, Councilmember Ben Wick, Councilmember Sam Wood, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Bill Helbig, City Engineer Chelsie Taylor, Finance Director Adam Jackson, Planning/Grants Engineer Morgan Koudelka, Sr. Admin Specialist Mark Werner, Police Chief Gloria Mantz, Engineering Manager Erica Amsden, Senior Engineer/Projects Mgr Christine Bainbridge, City Clerk Mayor Higgins called the meeting to order at 6:00 p.m. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the agenda. ACTION ITEM: 1. First Reading Ordinance 19-018 Amending Park Regulations —Cary Driskell, Mike Stone After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance 19-018 amending park regulations to a second reading. City Attorney Driskell explained the proposed changes to the park regulations, adding that one of the main changes is the open hours of the park, which he said based on public safety; said he wants to make sure that we provide the appropriate tools to law enforcement so they can better police these issues so we have parks that are open, available and safe for the majority of our population; he noted the two-tier park hours of April 15 to October 15, open at 6 am and close at 9 pm; and October 16 to April 14, open at 6 pm and close at 7 pm, and Mr. Stone further explained that these dates coincide with the winterizing and closing of the restrooms, including turning off the water. Mayor Higgins invited public comment; no comments were offered. Councilmember Wood expressed his preference to keep the parks open until 9 pm instead of 7 pm; said he thinks citizens have the right to use the parks and he doesn't like criminals controlling the rest of us. Councilmember Wick asked for clarification concerning hot air balloons. Attorney Driskell said that Valleyfest has not used the balloons for a few years, partly because we were requiring enhanced insurance if they were to be launched from City property; further, he explained, WCIA (Washington Cities Insurance Authority) expressed concern about the activity and that if we were to allow it, to make sure the people launching the balloon and us, were covered; he said the policy choice now is whether to allow it and if we do allow that activity, he recommended it be done under the special event permit. Other discussion included inflatable equipment, and fishing. Mr. Stone said we haven't allowed fishing for twelve years; said the pond is man-made and there would be challenges; that historically Valleyfest was allowed use for one day only, and that through special event permit; he cautioned allowing this activity and said challenges would include possible damage to the pond, and cleanup; he also noted inflatable play equipment also causes significant Council Study Session: 10-29-2019 Page 1 of 5 Approved by Council: DRAFT damage to turf; that it is a high risk activity and insurance is required; said if we allow it even through special permit, that also presents a problem as people see it and assume it is permitted; said this would be a policy decision by Council, but that he would not support that activity. Vote by acclamation on the motion to advance the ordinance to a second reading: In Favor: Mayor Higgins, Deputy Mayor Haley, and Councilmembers Peetz, Woodard, Wick and Thompson. Opposed: Councilmember Wood. Motion carried. Discussion then continued on the activities that might require a special use permit, and it was determined that further changes can be made for the ordinance second reading. There was full Council consensus to include inflatables and hot air balloons as part of the special event permit. Concerning park hours, Councilmembers stressed the need to have signs very clearly posting the park hours; and except for Councilmember Wood, there was consensus to keep the two-tier hours as drafted in the ordinance. 2. First Reading Ordinance 19-019 Regulating Public Camping — Erik Lamb, Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded to advance Ordinance 19-019 adopting regulations regarding camping on public property to a second reading. Deputy City Attorney Lamb said that this is just one component of the overall discussions regarding the homelessness issues and that there will be future collaborative discussions on the topic with Spokane County and Spokane City. Mr. Lamb said that this ordinance will adopt a new chapter in our Municipal Code to regulate camping on public property; that this ordinance has three components, (1) no camping on public property, and he noted the change in 7.50.020 regarding the fairgrounds and that this ordinance is not intended to prohibit camping in designated spots; (2) it prohibits encampments, which is defined as two or more in close proximity; and (3) consistent with the Martin vs Boise case, our Code would not be enforced if shelter bed space is not available; he also noted there would be certain areas where public camping is never allowed, including City Hall grounds, Balfour Park, and Mirabeau Meadow/CenterPlace grounds. Mr. Lamb explained that Balfour Park is not permitted due to the high number of responses of law enforcement there; and said this ordinance is similar to the County's already adopted regulations. Mr. Lamb stated that the goal is not to arrest but to get people into the resources they need, and to provide notice that this is adopted and at some point, will be enforced; but for now, it would be a tool to use for those who don't want to take advantage of the resources. Mayor Higgins invited public comment. Ms. Barb Howard, Spokane Valley: regarding the 48-hour notice to vacate, said that is a long time; said she has been working with Chief Werner about an individual and his RV which he keeps moving from spot to spot; she also questioned why there can be none of that type of parking at City Hall, but that people can park on city streets. Mr. Bill Gothmann, Spokane Valley: said he has a relative who drives an RV across country to see him; that it is a fully contained RV and he would be staying out here about a week, but that this ordinance would prevent him from parking there; said people should be able to park on their own property or on a right-of- way that the City owns and isn't used, like in front of his own house; he suggested maybe permit this type of parking for up to one week. There were no further public comments. Councilmember Wick asked about precluding RV's in rights-of-way and Mr. Lamb explained that this would preclude camping in rights-of-way; he said the rights-of-way are intended for the public's use; said it would present a challenge to allow an exception and difficult to enforce to have such an exception for a week; said private property would seem to be the better location than the public right-of-way. Vote by acclamation: In favor: Mayor Higgins, Deputy Mayor Haley, and Councilmembers Thompson, Woodard, Peetz, and Wood. Opposed: Councilmember Wick. Motion carried. 3. Motion Consideration: City Hall/CenterPlace Holiday Closure — Mayor Higgins It was moved by Deputy Mayor Haley and seconded to authorize the closure of City Hall and CenterPlace at noon Wednesday, November 27, 2019, to allow staff time to prepare for their Thanksgiving Holiday; to close City Hall and CenterPlace for the entire day on Tuesday, December 24, 2019, and to close at noon Council Study Session: 10-29-2019 Page 2 of 5 Approved by Council: DRAFT Tuesday, December 31, 2019; that this closure will affect only normal administrative functions of the City, however, all pre planned events at CenterPlace will take place as scheduled. Mayor Higgins invited public comment; no comments were offered. Vote by acclamation: In favor: Unanimous. Opposed: none. Motion carried. NON -ACTION ITEMS: 4. Mental Health Crisis Stabilization Facility — Morgan Koudelka, Chief Werner, Ariane Schmidt, Kristin Gable Leading the discussion was Ms. Arianne Schmidt, Regional Project Manager for the City of Spokane and Spokane County, along with Ms. Kirstin Gable, under contract with Pioneer Human Services, the organization selected as the operator of this program, as well as Spokane Valley Police Chief Werner, and City of Spokane Valley Senior Administrative Analyst Koudelka. Ms. Schmidt explained that they are here tonight to brief Council on the update of this facility. As shown in Ms. Schmidt's PowerPoint presentation, she noted there are three phases of this project: Phase I, initiation and planning, August 2019 through October 2019; Phase II, construction/ramp-up, November 2019 through October 2019, and Phase III, operational readiness, November 2020 through March 2021. Ms. Schmidt went over the performance measures including goals and the associated metric; they showed the Spokane current state individual in mental health crisis incident, compared with the Spokane future state with MHCSF individual in mental health crisis incident; with the future state alleviating the need for court proceedings and other steps associated with jail bookings; they also showed some statistics from the Snohomish Diversion Pilot program; they mentioned the program definitions and scope with the core services of mental health crisis stabilization and withdrawal management operated by Pioneer Human Services, and offering on-site at the facility; they went over the proforma summary core services operating costs and estimates; they noted the municipality fee construct criteria and estimates based on 2019 point in time counts; and showed the municipality fee breakdown of those organizations and entities participating in the facility; they mentioned that next steps include approval by the Spokane County Commissioners, and once approved, they can begin Phase II to develop contract and agreements with municipalities, engage the architect, and collaborate on building requirements. City Manager Calhoun said he would like to hear from Chief Werner on law enforcement's perspective of what this would mean to their operation. Chief Werner said currently there are two alternatives for people in crisis: the hospital or being booked into jail; he said the goal of the proposed facility is to assist in connecting people to the services and get them stabilized; otherwise, the people get booked into jail, released and go through the system over and over, which of course is not a great solution. Chief Werner also noted the potential costs are preliminary numbers and further research is needed to refine those figures, with Ms. Schmidt adding that they want to make sure municipalities are in for the long haul. There was Council consensus to be and stay involved. 5. Police Department Quarterly Report — Chief Werner For his quarterly report, Chief Werner discussed the scope, patrol, investigative units, and staffing, including volunteer SCOPE hours, average patrol staffing per shift, calls for service and responses, external complaints and their resolutions, number of persons charged and number of felony and misdemeanor charges, number and type of search warrants issued, seizures and recoveries, property crimes, and staffing. Councilmember Peetz asked if there are any positions that need to be filled and Chief Werner explained that all authorized funded positions are filled, and said the factors contributing to the attrition rate have not yet had an opportunity to fully impact the 2019 new hires. Councilmember Woodard added that they are filled, but due to various stages in training, not everyone is in the field yet. Mr. Calhoun said there will be a more in-depth report on staffing at the November 12 Council meeting. 6. Barker I-90 WSDOT Interchange Project Update — Gloria Mantz, Erica Amsden Engineering Manager Mantz introduced Ms. Erica Amsden, Spokane Valley Project Manager, and HDR Engineer Mr. Scott Marshal. Mr. Marshall explained the WSDOT (Washington State Department of Transportation) project location and purpose, showed a drawing of the design summary with the eastbound Council Study Session: 10-29-2019 Page 3 of 5 Approved by Council: DRAFT and westbound roundabouts, and discussed the turn restrictions at Boone Avenue and at Broadway Avenue. Ms. Amsden then discussed a summary of the public meeting which included about 70 members of the public; she said most people are in favor of the project, but there were some traffic concerns, as noted on the slide; she also mentioned concerning temporary traffic control, that there will be coordination of this project with the Liberty Lake projects. Councilmember Wick asked if both projects were going to be scheduled at the same time and Ms. Amsden replied that yes, WSDOT is planning to construct both at the same time. 7. Pavement Preservation Ad Hoc Committee — Bill Helbig, Adam Jackson Although this is a continuation of the October 1 presentation, Mr. Jackson said the information is not necessarily new; said they had a third party consultant perform an evaluation and do some improvements of the program, particularly concerning the public outreach; said that other entities who had such an ad hoc committee or task force were more prone to succeed as they had a group of stakeholders help provide recommendations; he said this committee would not be a sole source and would be open to questions, and he brought Council's attention to the draft committee outline, which Mr. Jackson said will change as needed. Mr. Helbig agreed the schedule is aggressive; said the City of Vancouver went through this process and it took about two years to get through it; and that Bend, Oregon kept their committee in place to help them annually. There was some discussion about meeting attendance and Mr. Jackson said while they want to be flexible, the dates are critical. After further brief discussion, there was Council consensus to proceed as staff suggested. 8. Pines Road/BNSF Grade Separation Project, FMSIB Funding — Adam Jackson Planning and Grants Engineer Jackson explained that this project is a city priority, discussed by Council numerous times; he went over the history of the project as noted in his Request for Council Action, and said that there is an opportunity to go before the FMSIB board to ask that this project say on the list and remain active and said we don't want to lose that opportunity; said the FMSIB Board meeting will be held November 15 and we'd like to make a request that FMSIB reinstate the project on their active list and continue to fund the project; he said staff recommends that we ask for the original requested amount of $5.3 million; he noted that the $5.3 million is 18.28% of the currently anticipated $29 million total project cost and that amount is consistent with the City's previous awards for the Barker Road/BNSF Grade Separation Project as well as the Barker Road Corridor projects FMSIB award amount which was equal to 20% of the total project cost. Discussion followed with Mayor Higgins asking if those figures are adjusted for inflation. Mr. Jackson replied that there aren't any real dollars as the funds are about to be taken away; he mentioned that the legislature has given FMSIB a tool to formally cancel projects; he said this wasn't a priority when we incorporated as Bridging the Valley was still being developed; that in 2017 we dedicated local funds and the project was gaining traction and ranked a very high priority state-wide as well as FMSIB's #1 project in the state. Councilmember Wick stated that as one of the City's representative on the FMSIB board, he doesn't get to vote on this since it is our project, but a case for this project was made a year ago and this was up for cancellation then but still slated as a WSDOT project; that the Board wants to see projects completed but doesn't always have the funds so they elected to keep it around for another year to see if the project gained any progress; he said that when the board does allocate funds, they either set a cap on the total dollar amount and then look at the percentage of the project; that they adhere to an RCW statute that states funding needs to be at least 20% of the project but that they have not always held to that, and if we ask for 20% of our new project balance, that would probably be closer to $6 million. Mr. Jackson said it is his impression that a 20% award is a very high value and often awards are less. After further discussion on the process of the FMSIB Board, Mayor Higgins asked if there is Council consensus to move this forward, and all Councilmembers agreed. Mr. Calhoun noted that since the FMSIB Board meets November 15th, and we don't have another meeting until November 12, we need to settle on a number tonight; he said the deadline to submit items is November 5. Mr. Jackson stressed that it is critical to make sure there is consensus to submit and then put our funds Council Study Session: 10-29-2019 Page 4 of 5 Approved by Council: DRAFT as a match to support the application; that FMSIB doesn't rely on a 20/80 split as they will come in with their percentage, and we would be responsible for the difference; or as an alternative, staff can go present and Council can leave that to staff's discretion on the fine point of what we believe would be the most profitable or reasonable request. All Councilmembers nodded their heads in agreement. There was further discussion about which figure or range of figures to decide on and what would be more likely to get us funding. Councilmember Wick also suggested we determine which bi-annum for appropriation. City Manager Calhoun said we could ask 30% and might get 20%; and note the amount of our own funds for this project, which at the time of application was estimated at $11.2 million. After Mr. Calhoun calculated that $3.36 is 30% of $11.2, all Councilmembers agreed with the 30%. 9. State Lobbying Contract Request for Qualifications (RFQ) Update — Cary Driskell City Attorney Driskell explained that the City has contracted with its current lobbying services contractor, Gordon Thomas Honeywell, since 2007; that the basic services started in 2007 and have increased over the years, as noted in his Request for Council Action form; he said the City issued a Request for Qualifications in September and we had one response: Gordon Thomas Honeywell. There was some discussion about the scope of services, with Mr. Driskell adding that our base price is low compared with other jurisdictions. There was complete Council consensus that staff come back at a future Council meeting with a proposed negotiated agreement. 10. Advance Agenda — Mayor Higgins Councilmember Wood mentioned that there are some kind of boxes in Coeur d'Alene on various street corners, with different sketches, like public art, and he asked if we could do something like that. Councilmembers concurred to have staff research that suggestion. 11. The following items were for information only and were not reported or discussed: a. Election Night & Council Meetings History c. Admin Quarterly Report b. Police Dept. Monthly Report d. Customer Service Survey Report 12. Council Comments — Mayor Higgins There were no additional comments from Council. 13. City Manager Comments — Mark Calhoun City Manager Calhoun said that the Barker Road widening project ribbon cutting is scheduled for Monday, November 4, at 3:30 at the north section of the new pavement just north of Garland Avenue; he said there will be a small groundbreaking of the Appleway Trail at Evergreen and Sullivan on Wednesday, November 13, at 2 pm, by the Appleway Trail just off Evergreen, said this will also be announced via social media, and that there will be a larger ceremony in the spring. Mr. Calhoun reminded everyone that next week's Council meeting will be cancelled as we have councilmembers up for election, and he noted the informational report in tonight's Council packet; said when we don't have councilmembers up for election, we don't typically meet, and that election night is of course, not a holiday. It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:34 p.m. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Council Study Session: 10-29-2019 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading of proposed Ordinance #19-016 which amends the 2019 Budget. GOVERNING LEGISLATION: In order for the City to amend an adopted budget, State law requires the Council to approve an ordinance that appropriates additional funds. PREVIOUS COUNCIL ACTION TAKEN: The Council last took formal action on the 2019 Budget when it was amended on June 4, 2019. On October 1, 2019, an Administrative Report was delivered to Council regarding the need for a budget amendment. On October 22, 2019, a public hearing was held on this topic and Ordinance #19-016 was advanced to a second reading. BACKGROUND: Since the amendment of the 2019 Budget on June 4, 2019, a number of events have transpired in the normal course of operations that necessitate a third 2019 Budget amendment. They include: #001 - General Fund Nonrecurring revenues are increased by $500,000 to account for reimbursements to the City for amounts spend in repairing the east wall in council chambers at City Hall (see additional information under expenditures below). Provide additional appropriations (expenditures) of $1,061,102 comprised of: • $10,102 for the City's share of a Census Coordinator for the 2020 census in partnership with the Spokane Regional Transportation Council (SRTC) and other local jurisdictions. • $30,000 for additional outside legal services due to an increased need for outside legal expertise on issues during 2019. • $500,000 in nonrecurring expenditures for repairs to the east wall in council chambers at City Hall. Staff believes this to be a conservative estimate and expects actual costs to be less than this amount. Costs incurred by the City will be reimbursed and are also included in the budget amendment as a nonrecurring revenue (see above). • $500,000 in nonrecurring transfers out to the Parks Capital Projects Fund #309 to fund phase two of improvements to the CenterPlace west lawn. This project will be partially completed in 2019 and 2020, with total costs of $2,000,000 over the two years. • $21,000 in nonrecurring transfers out to the Parks Capital Projects Fund #309 to fund preliminary engineering for replacement of the CenterPlace roof. #101 — Street O&M Fund Decrease revenues by $161,400 due to updated estimates for the Telephone Utility Tax, which represents a decrease of $100,000, and Motor Vehicle Fuel Taxes, which represents a decrease of $61,400. 1 #105 — Hotel/Motel Tax Fund Decrease in expenditures for tourism promotion in the amount of $108,000. This decrease matches the total budgeted expenditures to actual lodging tax awards approved by Council in December 2018. #106 — Solid Waste Fund Increase transfers out to the Pavement Preservation Fund #311 by $108,028 due to 2018 receipts of the road wear administration fee related to the Waste Management collection contract exceeding previous estimates. #301 — REET 1 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $400,000 based on revised revenue projections. Increase expenditures by $372,617 due to changes in expected transfers out to the Street Capital Projects Fund #303 to reflect current estimates for various projects and the Railroad Grade Separation Projects Fund #314 for the Barker Grade Separation project. Grant proceeds are expected to be expended prior to City REET funds to the extent possible. #302 — REET 2 Capital Projects Fund Real Estate Excise Tax (REET) revenue is increased by $400,000 based on revised revenue projections. Increase expenditures by $188,153 due to changes in the expected transfers out to the Street Capital Projects Fund #303 to reflect current estimates for various projects. #303 — Street Capital Projects Fund Both revenue and expenditures decrease by $2,742,317 to reflect current estimates on a number of projects, including the Sullivan/Wellesley Intersection, widening of Barker Road, and construction of the extension of Garland Avenue. #309 — Park Capital Projects Fund This fund is being amended to reflect current estimates on a number of projects. Revenues are increase by $2,949,602 reflecting: • $2,132,152 increase in grant proceeds for the Evergreen to Sullivan segment of the Appleway Trail. • $500,000 increase in transfers in from the General Fund for phase two of improvements to the CenterPlace west lawn. See additional information above under the General Fund #001. • $21,000 increase in transfers in from the General Fund for preliminary engineering related to the replacement of the CenterPlace roof. • $296,450 increase in transfers in from the Capital Reserve Fund #312 for segments of the Appleway Trail. Expenditures increase by $3,016,981, including: • An increase of $11,791 for the Sullivan to Corbin segment of the Appleway Trail reflecting project closeout costs. • An increase of $2,293,021 for the Evergreen to Sullivan segment of the Appleway Trail due to construction on this project being moved up from 2020 to 2019. • An increase of $177,920 for amenities on the University to Pines segment of the Appleway Trail due to bids coming in at over the expected cost. • An increase of $1,249 for the Browns Park volleyball courts reflecting project closeout costs. 2 • An increase of $12,000 on additional swing sets for playgrounds, which were previously included in the 2019 Budget for $25,000, due to the costs of project coming in excess of expectations. • An increase of $500,000 for phase two of improvements to the CenterPlace west lawn. See additional information above under the General Fund #001. • An increase of $21,000 for preliminary engineering related to the replacement of the CenterPlace roof. #310 — Civic Facilities Capital Projects Fund Expenditures are increased by $18,452 in transfers out to the Capital Reserve Fund #312. This amount reflects excess investment earnings that have accumulated in Fund #310. #311 — Pavement Preservation Fund This fund is being amended to reflect estimated progress on a number of projects as well as updates to estimated project costs. There is an increase of $2,297,255 in revenues, which primarily consist of increases to grant proceeds and developer fees. There is an increase of $2,021,621 for expenditures consisting primarily of work on the preservation project on University from Dishman Mica to 16tH #312 — Capital Reserve Fund Revenues increase by $107,042 in transfers in from the Civic Facilities Capital Projects Fund #310 and the City Hall Construction Fund #313, representing accumulated investment earnings in those funds. See explanations under those funds for additional information. Increases expenditures/appropriations of $114,548 include: • Decreases of $1,252,602 in transfers out to the Street Capital Projects Fund for improvements at 8th and Carnahan, widening of Barker Road, and construction of Garland Avenue. • Increases of $296,450 in transfers out to the Parks Capital Projects Fund #309 for segments of the Appleway Trail. • $226,700 for the purchase of land adjacent to the Spokane Valley Police Precinct. • $844,000 for the purchase of park land adjacent to Sullivan Park. #313 — City Hall Construction Fund Revenues increase by $954 representing estimated investment interest earnings. Expenditures increase by $88,590 in transfers out to the Capital Reserve Fund #312. This amount reflects excess investment earnings that have accumulated in Fund #313, and this transfer will eliminate the remaining fund balance in this fund. Once the remaining fund balance is eliminated, this Fund will be closed out as part of the 2020 Budget process. #314 — Railroad Grade Separation Fund Revenues and expenditures decrease by $394,024. These decreases are related to updated timing of work that is currently being done on the Barker Grade Separation Project. 3 The 2019 Budget amendment reflects the changes noted above and will affect 13 funds resulting in total revenue increases of $3,357,112 and appropriation/expenditure increases of $3,745,751. 001 General Fund 101 Street O&M Fund 105 HotelMotel Tax Fund 106 Solid Waste Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects Fund 500,000 (161,400) 0 0 400,000 400,000 (2,742,317) 2,949,602 0 2,297,255 107,042 954 (394,024) 1,061,102 0 (108,000) 108,028 372,617 188,153 (2,742,317) 3,016,981 18,452 2,021,621 114,548 88,590 (394,024) 3,357,112 3,745,751 OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #19-016 amending Ordinance #18-024 which adopted a budget for the period January 1, 2019 through December 31, 2019, as subsequently amended by Ordinance #19-003 and Ordinance #19-006. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2019 Budget that was adopted on November 13, 2018 and subsequently amended on May 26, 2019 and June 4, 2019. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #19-016 • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. 4 Revenue Expenditure Fund Fund Increase Increase No. Name (Decrease) (Decrease) 001 General Fund 101 Street O&M Fund 105 HotelMotel Tax Fund 106 Solid Waste Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects Fund 500,000 (161,400) 0 0 400,000 400,000 (2,742,317) 2,949,602 0 2,297,255 107,042 954 (394,024) 1,061,102 0 (108,000) 108,028 372,617 188,153 (2,742,317) 3,016,981 18,452 2,021,621 114,548 88,590 (394,024) 3,357,112 3,745,751 OPTIONS: Options are to accept the proposed amendments in whole or in -part. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #19-016 amending Ordinance #18-024 which adopted a budget for the period January 1, 2019 through December 31, 2019, as subsequently amended by Ordinance #19-003 and Ordinance #19-006. BUDGET/FINANCIAL IMPACTS: This action amends the estimated revenues and appropriations for the 2019 Budget that was adopted on November 13, 2018 and subsequently amended on May 26, 2019 and June 4, 2019. There are adequate funds available to pay for these amendments. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #19-016 • Fund level line -item detail of revenues and expenditures. • Fund summaries for all funds affected by the proposed budget amendment. 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 19-016 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING ORDINANCE 18-024, WHICH ADOPTED A BUDGET FOR THE PERIOD JANUARY 1, 2019 THROUGH DECEMBER 31, 2019, AS SUBSEQUENTLY AMENDED BY ORDINANCE 19-003 AND ORDINANCE 19-006; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City Council approved Ordinance 18-024 on November 13, 2018, which adopted the 2019 annual budget; and WHEREAS, the City Council approved Ordinance 19-003 on March 26, 2019, which amended the 2019 annual budget, and WHEREAS, the City Council approved Ordinance 19-006 on June 4, 2019, which amended the 2019 annual budget, and WHEREAS, subsequent to the November 13, 2018 adoption, March 26, 2019, and the June 4, 2019 amendments of the 2019 annual budget, it has become necessary to make changes by adding new revenue, appropriations, amendments, and transferring funds in order to properly perform City functions, services and activities; and WHEREAS, the budget changes set forth in this Ordinance could not have been reasonably anticipated or known when the 2019 annual budget was passed by the City Council; and WHEREAS, the City Council has determined that the best interests of the City are served by amending the 2019 budget to reflect unanticipated revenue, expenditures, transfers, and appropriating the same as set forth herein. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington do ordain as follows: Section 1. Amended Revenues and Appropriations. Ordinance No. 18-024 adopted a budget for the twelve months beginning January 1, 2019 and ending December 31, 2019, and Ordinances 19-003 and 19-006 amended the budget for the same period. Each item, revenue, appropriation, and fund contained in Section 1 of Ordinance 18-024, as subsequently amended by Ordinances 19-003 and 19-006, is hereby further amended as set forth in Attachment A to this Ordinance, which is incorporated herein. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Ordinance 19-016 amending the 2019 budget Page 1 of 3 Passed by the City Council of the City of Spokane Valley this day of November 2019. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 19-016 amending the 2019 budget Page 2 of 3 ATTACHMENT A Sources Uses Fund No. Annual Appropriation Funds Beginning Fund Balance Revenues Total Appropriations Estimated Ending Fund Balanc& Adopted via Ord. 18-024 Amended viaAmended Ord. 19-003 viaAmended Ord. 19-006 via Ord. 19-016 Total RevenueSources Adopted via Ord. 18-024 Amended viaAmended Ord. 19-003 viaAmended Ord. 19-006 via Ord. 19-016 Total Appropriations 001 General 36,817,803 45,537,322 500 0 500,000 46,037,822 82,855,625 43,033,369 7,459,300 403,000 1,061,102 51,956,771 30,898,854 101 Street O&M 784,972 4,918,044 120,000 0 (161,400) 4,876,644 5,661,616 4,918,044 31,353 68,000 0 5,017,397 644,219 103 Paths & Trails 5,417 9,200 0 0 0 9,200 14,617 0 0 0 0 0 14,617 104 Hotel/Motel Tax - Tourism Facilities 1,918,072 397,000 275,000 0 0 672,000 2,590,072 0 0 0 0 0 2,590,072 105 Hotel/Motel Tax 277,929 602,000 0 0 0 602,000 879,929 655,000 0 0 (108,000) 547,000 332,929 106 Solid Waste 431,359 1,726,300 0 0 0 1,726,300 2,157,659 1,726,300 0 0 108,028 1,834,328 323,331 107 PEG 84,831 76,000 0 0 0 76,000 160,831 71,100 0 0 0 71,100 89,731 120 CenterPlace Operating Reserve 300,000 0 0 0 0 0 300,000 0 0 0 0 0 300,000 121 Service Level Stabilization 5,500,000 0 0 0 0 0 5,500,000 0 0 0 0 0 5,500,000 122 Winter Weather Reserve 503,070 5,000 120,000 0 0 125,000 628,070 500,000 120,000 0 0 620,000 8,070 204 Debt Service LTGO 03 0 998,350 0 0 0 998,350 998,350 998,350 0 0 0 998,350 0 301 Capital Projects 2,480,268 1,022,000 0 0 400,000 1,422,000 3,902,268 1,370,947 0 0 372,617 1,743,564 2,158,704 302 Special Capital Projects 3,240,220 1,025,000 0 0 400,000 1,425,000 4,665,220 984,209 0 0 188,153 1,172,362 3,492,858 303 Street Capital Projects 67,041 5,432,987 6,443,000 0 (2,742,317) 9,133,670 9,200,711 5,432,987 6,443,000 0 (2,742,317) 9,133,670 67,041 309 Parks Capital Projects 39,294 1,907,096 0 0 2,949,602 4,856,698 4,895,992 1,812,095 0 0 3,016,981 4,829,076 66,916 310 Civic Facilities Capital Projects 857,737 9,000 0 0 0 9,000 866,737 0 0 0 18,452 18,452 848,285 311 Pavement Preservation 4,637,315 5,760,900 0 0 2,297,255 8,058,155 12,695,470 7,288,200 0 0 2,021,621 9,309,821 3,385,649 312 Capital Reserve 8,974,920 50,000 7,109,300 0 107,042 7,266,342 16,241,262 1,239,332 4,267,400 0 114,548 5,621,280 10,619,982 313 City Hall Construction 87,636 0 0 0 954 954 88,590 0 0 0 88,590 88,590 0 314 Railroad Grade Separation Projects 1,036,472 3,800,000 0 0 (394,024) 3,405,976 4,442,448 4,700,000 0 0 (394,024) 4,305,976 136,472 68,044,356 73,276,199 14,067,800 0 3,357,112 90,701,111 158,745,467 74,729,933 18,321,053 471,000 3,745,751 97,267,737 61,477,730 Sources Uses Revenues Appropriations Estimated Beginning Ending Fund Working Adopted via Amended viaAmended viaAmended via Total Total Adopted via Amended viaAmended viaAmended via Total Working No. Working Capital Funds Capital Ord. 18-024 Ord. 19-003 Ord. 19-006 Ord. 19-016 Revenues Sources Ord. 18-024 Ord. 19-003 Ord. 19-006 Ord. 19-016 Appropriations Capital 402 Stormwater Management 2,216,210 2,016,000 0 0 0 2,016,000 4,232,210 2,297,332 62,518 0 0 2,359,850 1,872,360 403 Aquifer Protection Area 1,840,005 787,200 0 0 0 787,200 2,627,205 832,600 0 0 0 832,600 1,794,605 501 Equipment Rental & Replacement 1,290,971 188,029 0 0 0 188,029 1,479,000 20,000 0 0 0 20,000 1,459,000 502 Risk Management 263,778 390,000 0 0 0 390,000 653,778 390,000 0 0 0 390,000 263,778 5,610,964 3,381,229 0 0 0 3,381,229 8,992,193 3,539,932 62,518 0 0 3,602,450 5,389,743 Total of all Funds 73,655,320 76,657,428 14,067,800 0 3,357,112 94,082,340 167,737,660 78,269,865 18,383,571 471,000 3,745,751 100,870,187 66,867,473 Ordinance 19-016 amending the 2019 budget Page 3 of 3 P:\Finance\2019 Budget\Amendment #3\2019 11 12\2019 Amendment No 3 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget -Amendment #3 Line Item Detail 11/12/2019 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #001 - General Fund Recurring Expenditures Professional Services - Misc Outside Legal Services 001.011.000.511.60.41.05 - Census Coordinator for 2020 Census 001.013.015.515.32.41.04 - Increased costs due to extra outside legal services Nonrecurring Revenues Judgments and Settlements 001.033.099.369.40.00 Nonrecurring expenditures Building Repairs Transfers out - #309 Transfers out - #309 001.033.099.518.30.48.01 001.090.099.597.30.00.90 001.090.099.597.30.00.90 #101 - Street O&M Fund Revenues Telephone Utility Tax Motor Vehicle Fuel Tax Total recurring expenditures - Reimbursement of repair to chambers east wall Total nonrecurring revenues - Repair chambers east wall - CenterPlace west lawn improvements - CenterPlace Roof Total nonrecurring expenditures 0 10,102 10,102 45,212 30,000 75,212 40,102 0 500,000 500,000 500,000 0 500,000 500,000 0 500,000 500,000 0 21,000 21,000 1,021,000 Total of all General Fund revenues Total of all General Fund expenditures 500,000 1,061,102 101.042.000.316.47.01 - Revised revenue estimate 101.042.000.336.00.87 - Revised revenue estimate #105 - Hotel/Motel Tax Fund Expenditures Tourism Promotion Total revenues 105.105.000.557.30.41.00 - Reduce to match actual awards for 2019 Total expenditures Page 1 of 6 1,700,000 2,092,300 350,000 (100,000) 1,600,000 (61,400) 2,030,900 (161,400) (108,000) 242,000 (108,000) P:\Finance\2019 Budget\Amendment #3\2019 11 12\2019 Amendment No 3 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget -Amendment #3 Line Item Detail 11/12/2019 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #106 - Solid Waste Fund Expenditures Transfers out - #311 106.000.000.597.31.00.10 - 2018 road wear fee in excess of estimates #301 - REET 1 Capital Projects Fund Revenues REET 1 - 1st Quarter Percent Expenditures Transfers out - #303 Transfers out - #314 Total expenditures 301.301.000.318.34.00 - Revised revenue estimate Total revenues 301.000.000.597.30.00.30 - Updated construction project estimates 301.000.000.597.31.00.40 - Updated construction project estimates #302 - REET 2 Capital Projects Fund Revenues REET 2 - 2nd Quarter Percent Expenditures Transfers out - #303 Total expenditures 302.302.000.318.35.00 - Revised revenue estimate Total revenues 302.000.000.597.30.00.30 - Updated construction project estimates 1,500,000 108,028 1,608, 028 108,028 1,000,000 400,000 1,400,000 400,000 504,172 (28,436) 475,736 50,000 401,053 451,053 372,617 1,000,000 400,000 1,400,000 400,000 167,434 188,153 355,587 Total expenditures 188,153 Page 2 of 6 P:\Finance\2019 Budget\Amendment #3\2019 11 12\2019 Amendment No 3 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget -Amendment #3 Line Item Detail 11/12/2019 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #303 - Street Capital Projects Fund Revenues Grant Proceeds Developer Fees Transfer in - #301 Transfer in - #302 Transfer in - #312 303.000.000.330.00.00 303.000.000.367.12.01 303.000.000.397.30.10 303.000.000.397.30.20 303.000.000.397.31.20 - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates Total revenues Expenditures Mission Ave. - Flora to Barker 303.000.123.595.xx.xx.xx - Updated construction project estimates Broadway @ Argonne/Mullan PCC Intel 303.000.142.595.xx.xx.xx - Updated construction project estimates Sprague/Barker Intersection Improveme 303.000.205.595.xx.xx.xx - Updated construction project estimates 8th & Carnahan Intersection ImprovemE303.000.247.595.xx.xx.xx - Updated construction project estimates Sullivan/Wellesley Intersection 303.000.249.595.xx.xx.xx - Updated construction project estimates 32nd Ave Sidewalk - SR27 to Evergreei 303.000.258.595.xx.xx.xx - Updated construction project estimates N. Sullivan Corridor ITS Project 303.000.259.595.xx.xx.xx - Updated construction project estimates Wellesley Sidewalk 303.000.265.595.xx.xx.xx - Updated construction project estimates Mission Ave Sidewalk 303.000.267.595.xx.xx.xx - Updated construction project estimates Barker/I-90 Interchange 303.000.273.595.xx.xx.xx - Updated construction project estimates Barker Rd Widening - River to Euclid 303.000.275.595.xx.xx.xx - Updated construction project estimates Barker Rd Widening - Euclid to Garland 303.000.276.595.xx.xx.xx - Updated construction project estimates Barker Rd Widening - Garland to Trent 303.000.277.595.xx.xx.xx - Updated construction project estimates Wilbur Rd Sidewalk - Boone to Broadm 303.000.278.595.xx.xx.xx - Updated construction project estimates Knox Ave Sidewalk - Hutchinson to Sar 303.000.279.595.xx.xx.xx - Updated construction project estimates Highland Estates Connector 303.000.281.595.xx.xx.xx - Updated construction project estimates University Pres-Dishman-Mica to 16th 303.000.287.595.xx.xx.xx - Updated construction project estimates Adams Sidewalk Infill 303.000.291.595.xx.xx.xx - Updated construction project estimates 2018 CSS Citywide Reflective Signal B1303.000.293.595.xx.xx.xx - Updated construction project estimates Citywide Reflective Signal Post Panels 303.000.294.595.xx.xx.xx - Updated construction project estimates Garland Ave Construction 303.000.295.595.xx.xx.xx - Updated construction project estimates Argonne Rd Concrete Pvmt Indiana to P 303.000.299.595.xx.xx.xx - Updated construction project estimates Pines and Mission Intersection Improve 303.000.300.595.xx.xx.xx - Updated construction project estimates Park and Mission Intersection Improven 303.000.301.595.xx.xx.xx - Updated construction project estimates Ella Sidewalk - Broadway to Alki 303.000.302.595.xx.xx.xx - Updated construction project estimates S. Conklin Sidewalk 303.000.303.595.xx.xx.xx - Updated construction project estimates 5,084,281 1,535,700 504,172 167,434 4,584,400 5,000 12,500 35,700 45,000 1,167,287 5,000 730,000 382,000 420,000 500,000 310,000 3,346,000 54,000 354,500 294,000 200,000 0 0 0 0 3,000,000 0 0 0 0 0 (1,101,953) (547,479) (28,436) 188,153 (1,252,602) (2,742,317) 23,791 (11,915) 17,402 (45,000) (1,087,287) (5,000) (666, 302) 209,125 (13,119) 310,000 (39,143) (754,940) (54,000) 60,867 67,619 (154,000) 79,000 62,406 23,250 5,200 (1,050,000) 48,000 72,000 112,750 30,979 16,000 Total expenditures (2,742,317) Page 3 of 6 3,982,328 988,221 475,736 355,587 3,331,798 28,791 585 53,102 0 80,000 0 63,698 591,125 406,881 810,000 270,857 2,591,060 0 415,367 361,619 46,000 79,000 62,406 23,250 5,200 1,950,000 48,000 72,000 112,750 30,979 16,000 P:\Finance\2019 Budget\Amendment #3\2019 11 12\2019 Amendment No 3 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget -Amendment #3 Line Item Detail 11/12/2019 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #309 - Parks Capital Projects Fund Revenues Grant Proceeds Transfer in - #001 Transfer in - #312 309.000.000.333.20.20 309.000.000.397.00.10 309.000.000.397.31.20 Expenditures Appleway Trail (Sullivan to Corbin) 309.000.237.595.xx.xx.xx Appleway Trail (Evergreen to Sullivan) 309.000.268.595.xx.xx.xx Appleway Trail Amenities (Univ to Pines) 309.000.280.595.xx.xx.xx Browns Park volleyball courts 309.000.282.595.xx.xx.xx Swingsets 309.000.xxx.595.xx.xx.xx CenterPlace west lawn improvements 309.000.304.595.xx.xx.xx CenterPlace roof repairs 309.000.xxx.595.xx.xx.xx #310 - Civic Facilities Capital Projects Fund Expenditures Transfers out - #312 - Appleway Trail construction update - CenterPlace west lawn improvements - CenterPlace roof repairs - Appleway Trail construction update Total revenues - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates Total expenditures 310.000.000.597.31.00.20 - Excess interest income #311 - Pavement Preservation Fund Revenues Transfers in - #106 Grant Proceeds Developer Fees 311.000.000.397.10.60 311.000.xxx.333.20.20 311.000. xxx. 367.12.01 Expenditures Pavement Preservation 311.000.xxx.595.xx.xx.xx Total expenditures - 2018 road wear fee in excess of estimates - Updated construction project estimates Total revenues - Updated construction project estimates 572,308 1,320,000 14,788 2,132,152 500,000 21,000 296,450 2,949,602 2,704,460 1,841,000 311,238 5,000 11,791 16,791 72,500 2,293,021 2,365,521 509,595 177,920 687,515 0 1,249 1,249 25,000 12,000 37,000 0 500,000 500,000 0 21,000 21,000 0 3,016,981 18,452 18,452 18,452 1,500,000 108,028 1,608, 028 1,820,000 1,049,227 2,869,227 0 1,140, 000 1,140, 000 2,297,255 7,238,200 2,021,621 9,259,821 Total expenditures 2,021,621 Page 4 of 6 P:\Finance\2019 Budget\Amendment #3\2019 11 12\2019 Amendment No 3 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget -Amendment #3 Line Item Detail 11/12/2019 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget #312 - Capital Reserve Fund Revenues Transfers in - #310 Transfers in - #313 312.000.000.397.31.00 312.000.000.397.31.30 Expenditures Transfers out - #303 (8th & Carnahan lnte 312.000.000.597.30.00.30 Transfers out - #303 (Barker Road Corridc 312.000.000.597.30.00.30 Transfers out - #303 (Garland Ave.) 312.000.000.597.30.00.30 Transfers out - #309 (Appleway Trail - Sul 312.000.000.597.30.00.90 Transfers out - #309 (Appleway Trail - Evc 312.000.000.597.30.00.90 Precinct Property Acquisition 312.000.000.594.21.61.00 DOT Park Property Acquisition 312.000.000.594.76.61.00 #313 - City Hall Construction Fund Revenues Investment Interest Expenditures Transfers out - #312 313.000.000.361.11.00 - Excess interest income - Excess interest income Total revenues - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Updated construction project estimates - Land acquisition - Land acquisition Total expenditures - Revised revenue estimate Total revenues 313.000.000.597.31.00.20 - Excess interest income #314 - Railroad Grade Separation Projects Fund Revenues Grant Proceeds Transfers in - #301 314.000.xxx.333.20.20 314.000.143.397.30.10 Expenditures Barker BNSF Grade Separation 314.000.143.595.xx.xx.xx Total expenditures - Updated construction project estimates - Updated construction project estimates Total revenues - Updated construction project estimates 0 0 18,452 88,590 107,042 18,452 88,590 45,000 (45,000) 0 3,034,400 (722,852) 2,311,548 1,500,000 (484,750) 1,015,250 5,000 (5,000) 0 9,788 301,450 311,238 0 226,700 226,700 0 844,000 844,000 0 0 3,750,000 50,000 114,548 954 954 88,590 88,590 954 88,590 (795, 077) 2,954,923 401,053 451,053 (394,024) 3,800,000 (394, 024) 3,405,976 Total expenditures (394,024) Page 5 of 6 P:\Finance\2019 Budget\Amendment #3\2019 11 12\2019 Amendment No 3 Detail v1 for RCA.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget -Amendment #3 Line Item Detail 11/12/2019 Account Description Account Number Description / Justification Initial Budget Amendment Amended Budget Totals Across all Funds Total revenues Total expenditures 3,357,112 3,745,751 Page 6 of 6 P:\Finance\2019 Budget\Amendment #3\2019 11 12\Budget Summary for Amended Funds #3.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #3 Summary of Amended Funds #001 -GENERAL FUND RECURRING ACTIVITY 11/12/2019 2019 As Adopted 1st Amendment 2nd Amendment 3rd Amendment As Amended Revenues Property Tax 12,054,400 0 0 0 12,054,400 Sales Tax 22,917,000 0 0 0 22,917,000 Sales Tax - Public Safety 1,081,900 0 0 0 1,081,900 Sales Tax - Criminal Justice 1,944,000 0 0 0 1,944,000 Gambling Tax and Leasehold Excise Tax 387,000 0 0 0 387,000 Franchise Fees/Business Registration 1,224,000 0 0 0 1,224,000 State Shared Revenues 1,909,800 0 0 0 1,909,800 Fines and Forfeitures/Public Safety 1,078,500 0 0 0 1,078,500 Community and Public Works 1,882,300 0 0 0 1,882,300 Recreation Program Revenues 628,800 0 0 0 628,800 Miscellaneous Department Revenue 1,000 500 0 0 1,500 Miscellaneous & Investment Interest 358,200 0 0 0 358,200 Transfers in - #105 (h/m tax -CP advertising) 30,000 0 0 0 30,000 Total Recurring Revenues 45,496,900 500 0 0 45,497,400 Expenditures City Council 545,903 66,456 0 10,102 622,461 City Manager 948,835 15,692 0 0 964,527 City Attorney 610,549 8,207 0 30,000 648,756 Public Safety 25,927,304 184 0 0 25,927,488 Deputy City Manager 267,044 4,000 0 0 271,044 Finance / IT 1,402,497 25,203 0 0 1,427,700 Human Resources 297,421 8,422 0 0 305,843 City Hall Operations and Maintenance 290,543 1,351 0 0 291,894 Community & Public Works- Engineering 1,816,141 25,476 0 0 1,841,617 Community & Public Works - Economic Dev 1,018,772 11,965 0 0 1,030,737 Community & Public Works - Building & Planning 2,248,698 32,776 0 0 2,281,474 Parks&Rec - Administration 335,958 4,162 0 0 340,120 Parks & Rec - Maintenance 893,500 0 0 0 893,500 Parks & Rec - Recreation 253,622 1,196 0 0 254,818 Parks & Rec - Aquatics 491,153 0 0 0 491,153 Parks & Rec - Senior Center 101,215 1,692 0 0 102,907 Parks & Rec - CenterPlace 949,414 6,918 0 0 956,332 General Government 1,332,650 16,300 0 0 1,348,950 Transfers out - #204 (2016 LTGO debt service) 401,250 0 0 0 401,250 Transfers out - #309 (park capital projects) 160,000 0 0 0 160,000 Transfers out - #311 (pavement preservation) 972,300 0 0 0 972,300 Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 0 0 36,600 Transfers out - #502 (insurance premium) 390,000 0 0 0 390,000 Total Recurring Expenditures 41,691,369 230,000 0 40,102 41,961,471 Recurring Revenues Over (Under) Recurring Expenditures 3,805,531 (229,500) 0 (40,102) 3,535,929 Page 1 of 9 P:\Finance\2019 Budget\Amendment #3\2019 11 12\Budget Summary for Amended Funds #3.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #3 Summary of Amended Funds #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) Grant Proceeds Reimbursement of chamber wall repairs Miscellaneous 11/12/2019 2019 As Adopted 1st Amendment 2nd Amendment 3rd Amendment As Amended 40,422 0 0 0 40,422 0 0 0 0 0 0 0 0 500,000 500,000 0 0 0 0 0 Total Nonrecurring Revenues 40,422 0 0 500,000 540,422 Expenditures General Government - IT capital replacements 107,000 0 0 0 107,000 Public Safety (full facility generator) 0 0 200,000 0 200,000 Public Safety (carpet & workstation replacement) 50,000 0 0 0 50,000 City Hall chamber east wall repairs 0 0 0 500,000 500,000 Economic Development (retail recruitment) 25,000 0 0 0 25,000 Building (equipment for new Code Enf. Officer) 0 0 0 0 0 Parks & Rec (carpet at CenterP/ace) 0 0 0 0 0 General Government (City Hall generator) 0 0 203,000 0 203,000 Transfers out - #122 (replenish reserve) 0 120,000 0 0 120,000 Transfers out - #309 (Browns Park restroom) 160,000 0 0 0 160,000 Transfers out - #309 (Browns Park other) 1,000,000 0 0 0 1,000,000 Transfers out - #309 (CenterP/ace west lawn) 0 0 0 500,000 500,000 Transfers out - #309 (CenterP/ace roof repairs) 0 0 0 21,000 21,000 Transfers out - #312 ('17 fund bal > 50%) 0 7,109,300 0 0 7,109,300 Transfers out - #501 (new Code Enf. Vehicle) 0 0 0 0 0 Total Nonrecurring Expenditures 1,342,000 7,229,300 403,000 1,021,000 9,995,300 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance Fund balance as a percent of recurring expenditures (1,301,578) (7,229,300) (403,000) (521,000) (9,454,878) 2,503,953 (7,458,800) (403,000) (561,102) (5,918,949) 36, 817, 803 39,321,756 94.32% Page 2 of 9 36, 817, 803 30, 898, 854 73.64% P:\Finance\2019 Budget\Amendment #3\2019 11 12\Budget Summary for Amended Funds #3.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #3 Summary of Amended Funds SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY 11/12/2019 2019 As Adopted 1st Amendment 2nd Amendment 3rd Amendment As Amended Revenues Utility Tax 1,700,000 0 0 (100,000) 1,600,000 Motor Vehicle Fuel (Gas) Tax 2,092,300 0 0 (61,400) 2,030,900 Multimodal Transportation Revenue 132,200 0 0 0 132,200 Right -of -Way Maintenance Fee 70,000 0 0 0 70,000 Investment Interest 6,000 0 0 0 6,000 Miscellaneous 10,000 0 0 0 10,000 Total Recurring Revenues 4,010,500 0 0 (161,400) 3,849,100 Expenditures Wages / Benefits / Payroll Taxes 1,044,547 13,197 0 0 1,057,744 Supplies 113,300 0 0 0 113,300 Services & Charges 2,308,818 18,156 0 0 2,326,974 Snow Operations 497,200 0 0 0 497,200 Intergovernmental Payments 855,000 0 0 0 855,000 Vehicle rentals - #501 (non -plow vehicle rental) 21,250 0 0 0 21,250 Vehicle rentals - #501 (plow replace.) 77,929 0 0 0 77,929 Total Recurring Expenditures 4,918,044 31,353 0 0 4,949,397 Recurring Revenues Over (Under) Recurring Expenditures NONRECURRING ACTIVITY (907,544) (31,353) 0 (161,400) (1,100,297) Revenues Transfers in - #122 0 120,000 0 0 120,000 Transfers in - #312 907,544 0 0 0 907,544 Total Nonrecurring Revenues 907,544 120,000 0 0 1,027,544 Expenditures Spare traffic signal equipment 0 0 68,000 0 68,000 Total Nonrecurring Expenditures 0 0 68,000 0 68,000 Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 907,544 120,000 (68,000) 0 959,544 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 0 88,647 (68,000) (161,400) (140,753) Beginning fund balance 784,972 784,972 Ending fund balance 784,972 644,219 Page 3 of 9 P:\Finance\2019 Budget\Amendment #3\2019 11 12\Budget Summary for Amended Funds #3.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #3 Summary of Amended Funds SPECIAL REVENUE FUNDS -continued #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Transfers out - #001 Transfers out - #104 Tourism Promotion 11/12/2019 2019 As Adopted 1st Amendment 2nd Amendment 3rd Amendment As Amended 600,000 0 0 0 600,000 2,000 0 0 0 2,000 602,000 0 0 0 602,000 30,000 0 0 0 30,000 0 275,000 0 0 275,000 625,000 (275,000) 0 (108,000) 242,000 Total expenditures 655,000 0 0 (108,000) 547,000 Revenues over (under) expenditures (53,000) Beginning fund balance 277,929 Ending fund balance 224,929 55,000 277,929 332,929 #106 -SOLID WASTE FUND Revenues Solid Waste Administrative Fee 225,000 0 0 0 225,000 Solid Waste Road Wear Fee 1,500,000 0 0 0 1,500,000 Investment Interest 1,300 0 0 0 1,300 Total revenues 1,726,300 0 0 0 1,726,300 Expenditures Education/Contract Admin 185,878 0 0 0 185,878 Transfers out - #001 40,422 0 0 0 40,422 Transfers out - #311 1,500,000 0 0 108,028 1,608,028 Total expenditures 1,726,300 0 0 108,028 1,834,328 Revenues over (under) expenditures 0 (108,028) Beginning fund balance 431,359 431,359 Ending fund balance 431,359 323,331 Page 4 of 9 P:\Finance\2019 Budget\Amendment #3\2019 11 12\Budget Summary for Amended Funds #3.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #3 Summary of Amended Funds CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 11/12/2019 2019 As Adopted 1st Amendment 2nd Amendment 3rd Amendment As Amended 1,000,000 22,000 0 0 0 400,000 1,400,000 0 0 22,000 1,022,000 0 0 400,000 1,422,000 Expenditures Transfers out - #204 82,475 0 0 0 82,475 Transfers out - #303 504,172 0 0 (28,436) 475,736 Transfers out - #311 (pavement preservation) 734,300 0 0 0 734,300 Transfers out - #314 (Barker Grade Separation) 50,000 0 0 401,053 451,053 Total expenditures 1,370,947 0 0 372,617 1,743,564 Revenues over (under) expenditures (348,947) (321,564) Beginning fund balance 2,480,268 2,480,268 Ending fund balance 2,131,321 2,158,704 #302 - REET 2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest Total revenues 1,000,000 25,000 0 0 0 400,000 1,400,000 0 0 25,000 1,025,000 0 0 400,000 1,425,000 Expenditures Transfers out - #204 82,475 0 0 0 82,475 Transfers out - #303 167,434 0 0 188,153 355,587 Transfers out - #311 (pavement preservation) 734,300 0 0 0 734,300 Total expenditures 984,209 0 0 188,153 1,172,362 Revenues over (under) expenditures 40,791 252,638 Beginning fund balance 3,240,220 3,240,220 Ending fund balance 3,281,011 3,492,858 Page 5 of 9 P:\Finance\2019 Budget\Amendment #3\2019 11 12\Budget Summary for Amended Funds #3.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #3 Summary of Amended Funds CAPITAL PROJECTS FUNDS -continued #303 -STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds Developer Transfers in - #301 Transfers in - #302 Transfers in - #312 - Euclid Ave - Flora to Barker Transfers in - #312 - 8th & Carnahan Intersection Transfers in - #312 - Barker Corridor Transfers in - #312 - Garland Ave Total revenues Expenditures 123 Mission Ave. - Flora to Barker 142 Broadway @ Argonne/Mullan PCC intersection 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 201 ITS Infill Project Phase 1 205 Sprague/Barker Intersections Improvement 247 8th & Carnahan Intersection Improvements 249 Sullivan/Wellesley Intersection 251 Euclid Ave. - Flora to Barker 258 32nd Ave Sidewalk - SR27 to Evergreen 259 N. Sullivan Corridor ITS Project 265 Wellesley Sidewalk Project 267 Mission Ave Sidewalk 273 Barker/I-90 Interchange 275 Barker Rd Widening - River to Euclid 276 Barker Rd Widening - Euclid to Garland 277 Barker Rd Widening - Garland to Trent 278 Wilbur Rd Sidewalk - Boone to Broadway 279 Knox Ave Sidewalk - Hutchinson to Sargent 281 Highland Estates Connector 285 Indiana Ave Pres - Evergreen to Sullivan 287 University Pres-Dishman-Mica to 16th 291 Adams Sidewalk Infill 293 2018 CSS Citywide Reflective Signal BP 294 Citywide Reflective Signal Post Panels 295 Garland Ave Construction 299 Argonne Rd Concrete Pvmt Indiana to Mont 300 Pines and Mission Intersection Improvement 301 Park and Mission Intersection Improvements 302 Ella Sidewalk - Broadway to Alki 303 S. Conklin Sidewalk 069 Park Rd Reconstruction #2 (Repay Grant Funds) Contingency Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 11/12/2019 2019 As Adopted 1st Amendment 2nd Amendment 3rd Amendment As Amended 4,408,681 35,700 504,172 167,434 5,000 45,000 267,000 0 675,600 1,500,000 0 0 0 0 2,767,400 1,500,000 0 (1,101,953) 0 (547,479) 0 (28,436) 0 188,153 0 0 0 (45,000) 0 (722,852) 0 (484,750) 3,982,328 988,221 475,736 355,587 5,000 0 2,311,548 1,015,250 5,432,987 6,443,000 0 (2,742,317) 9,133,670 5,000 12,500 5,000 5,000 35,700 45,000 1,167,287 5,000 5,000 730,000 382,000 420,000 500,000 132,000 81,000 54,000 354,500 294,000 200,000 0 0 0 0 0 0 0 0 0 0 0 0 1,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 178,000 3,265,000 0 0 0 0 0 0 0 0 0 3,000,000 0 0 0 0 0 0 0 0 23,791 0 (11,915) 0 0 0 0 0 17,402 0 (45,000) 0 (1,087,287) 0 0 0 (5,000) 0 (666,302) 0 209,125 0 (13,119) 0 310,000 0 (39,143) 0 (754,940) 0 (54,000) 0 60,867 0 67,619 0 (154,000) 0 0 0 79,000 0 62,406 0 23,250 0 5,200 0 (1,050,000) 0 48,000 0 72,000 0 112,750 0 30,979 0 16,000 0 0 0 0 28,791 585 5,000 5,000 53,102 0 80,000 5,000 0 63,698 591,125 406,881 810,000 270,857 2,591,060 0 415,367 361,619 46,000 0 79,000 62,406 23,250 5,200 1,950,000 48,000 72,000 112,750 30,979 16,000 0 1,000,000 5,432,987 6,443,000 0 67,041 67,041 0 (2,742,317) 9,133,670 0 67,041 67,041 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were bid with the pavement preservation work. Page 6 of 9 P:\Finance\2019 Budget\Amendment #3\2019 11 12\Budget Summary for Amended Funds #3.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #3 Summary of Amended Funds CAPITAL PROJECTS FUNDS -continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #312 Total revenues 11/12/2019 2019 As Adopted 1st Amendment 2nd Amendment 3rd Amendment As Amended 572,308 1,320,000 14,788 0 0 0 0 2,132,152 2,704,460 0 521,000 1,841,000 0 296,450 311,238 1,907,096 0 0 2,949,602 4,856,698 Expenditures 237 Appleway Trail (Sullivan to Corbin) 5,000 0 0 11,791 16,791 268 Appleway Trail (Evergreen to Sullivan) 72,500 0 0 2,293,021 2,365,521 280 Appleway Trail Amenities (Univ - Pines) 509,595 0 0 177,920 687,515 282 Browns Park volleyball courts 0 0 0 1,249 1,249 293 Browns Park improvements 1,160,000 0 0 0 1,160,000 Swingsets 25,000 0 0 12,000 37,000 Resurface Discovery Park 40,000 0 0 0 40,000 304 CenterPlace west lawn improvements - Ph. 2 0 0 0 500,000 500,000 CenterPlace roof repairs 0 0 0 21,000 21,000 Total expenditures 1,812,095 0 0 3,016,981 4,829,076 Revenues over (under) expenditures 95,001 27,622 Beginning fund balance 39,294 39,294 Ending fund balance 134,295 66,916 #310 -CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 9,000 0 0 0 9,000 Total revenues 9,000 0 0 0 9,000 Expenditures Miscellaneous 0 0 0 0 0 Transfers out - #312 0 0 0 18,452 18,452 Total expenditures 0 0 0 18,452 18,452 Revenues over (under) expenditures 9,000 (9,452) Beginning fund balance 857,737 857,737 Ending fund balance 866,737 848,285 Note: The fund balance in #310 includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2022 then the City may repurchase this land at the original sale price of $839,285.10. Page 7 of 9 P:\Finance\2019 Budget\Amendment #3\2019 11 12\Budget Summary for Amended Funds #3.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #3 Summary of Amended Funds CAPITAL PROJECTS FUNDS -continued #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 Transfers in - #106 Transfers in - #301 Transfers in - #302 Grant Proceeds Developer Total revenues Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 11/12/2019 2019 As Adopted 1st Amendment 2nd Amendment 3rd Amendment As Amended 972,300 1,500,000 734,300 734,300 1,820,000 0 0 0 0 0 0 0 0 0 972,300 0 108,028 1,608,028 0 0 734,300 0 0 734,300 0 1,049,227 2,869,227 0 1,140,000 1,140, 000 5,760,900 0 0 2,297,255 8,058,155 7,238,200 50,000 0 0 0 2,021,621 9,259,821 0 0 50,000 7,288,200 (1,527,300) 4,637,315 0 0 2,021,621 9,309,821 (1,251,666) 4,637,315 3,110, 015 3,385,649 #312 -CAPITAL RESERVE FUND Revenues Transfers in - #001 0 7,109,300 0 0 7,109,300 Transfers in - #310 0 0 0 18,452 18,452 Transfers in - #313 0 0 0 88,590 88,590 Investment Interest 50,000 0 0 0 50,000 Total revenues 50,000 7,109,300 0 107,042 7,266,342 Expenditures Transfers out - #101 907,544 0 0 0 907,544 Transfers out - #303 (Euclid Ave - Flora to Barker) 5,000 0 0 0 5,000 Transfers out - #303 (8th & Carnahan Intersection) 45,000 0 0 (45,000) 0 Transfers out - #303 (Barker Road Corridor) 267,000 2,767,400 0 (722,852) 2,311,548 Transfers out - #303 (Garland Ave.) 0 1,500,000 0 (484,750) 1,015,250 Transfers out - #309 (Apple way Trail - Sullivan-Corb 5,000 0 0 (5,000) 0 Transfers out - #309 (Apple way Trail - Evergreen -St 9,788 0 0 301,450 311,238 Transfers out - #314 (Pines Rd Underpass) 0 0 0 0 0 Precinct Property Acquisition 0 0 0 226,700 226,700 DOT Park Property Acquisition 0 0 0 844,000 844,000 Total expenditures 1,239,332 4,267,400 0 114,548 5,621,280 Revenues over (under) expenditures (1,189,332) 1,645,062 Beginning fund balance 8,974,920 8,974,920 Ending fund balance 7,785,588 10,619,982 Page 8 of 9 P:\Finance\2019 Budget\Amendment #3\2019 11 12\Budget Summary for Amended Funds #3.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment #3 Summary of Amended Funds CAPITAL PROJECTS FUNDS -continued #313 -CITY HALL CONSTRUCTION FUND Revenues Investment Interest Total revenues Expenditures Transfers out - #312 Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 11/12/2019 2019 As Adopted 1st Amendment 2nd Amendment 3rd Amendment As Amended 0 0 0 954 954 0 0 0 954 954 0 0 0 88,590 88,590 0 0 0 88,590 88,590 0 87,636 87,636 (87,636) 87,636 0 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 3,750,000 0 0 (795,077) 2,954,923 Transfers in #301 50,000 0 0 401,053 451,053 Transfers in #312 0 0 0 0 0 Total revenues 3,800,000 0 0 (394,024) 3,405,976 Expenditures 143 Barker BNSF Grade Separation 3,800,000 0 0 (394,024) 3,405,976 223 Pines Rd Underpass 900,000 0 0 0 900,000 Total expenditures 4,700,000 0 0 (394,024) 4,305,976 Revenues over (under) expenditures (900,000) (900,000) Beginning fund balance 1,036,472 1,036,472 Ending fund balance 136,472 136,472 Page 9 of 9 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading of Proposed Ordinance #19-017 Adopting the 2020 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: To date the Council has heard presentations on the 2020 Budget on seven previous occasions including three public hearings, the third of which occurred earlier this evening. At the meeting on October 22, 2019, Council advanced Ordinance #19-017 adopting the 2020 Budget to a second reading. BACKGROUND: This marks the eighth occasion where the Council will discuss the 2020 Budget including three public hearings. The 2020 Budget development calendar of Council meetings on this topic follows: • June 11 Council Budget Workshop • August 20 Admin report: Estimated 2020 revenues and expenditures • September 10 Public hearing #1 on 2020 revenues and expenditures • September 24 City Manager's presentation of preliminary 2020 Budget • October 8 Public hearing #2 on 2020 Budget • October 22 First reading on ordinance adopting the 2020 Budget • November 12 Public hearing #3 on 2020 Budget • November 12 Second reading on ordinance adopting the 2020 Budget 2020 Budget Overview: • The 2020 Budget currently includes appropriations of $89,998,731 including $28,594,710 in capital expenditures, comprised in -part of: o $8,315,195 in Fund #303 Street Capital Projects. o $1,510,000 in Fund #309 Park Capital Projects. o $4,217,523 in Fund #311 Pavement Preservation including $982,023 financed by the General Fund. o $13,037,792 in Fund #314 Railroad Grade Separation Projects. o $1,000,000 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $28,594,710 in capital costs we anticipate $19,897,385 in grant revenues which results in 69.58% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will increase by 1.50 from 93.75 in 2019 to 95.25 in 2020. This includes the addition of a second Code Enforcement Officer in the Community and Public Works Building Division, which necessitates increasing the part-time 0.5 FTE Attorney position to fulltime due to increased workload. 1 Pertaining Specifically to the General Fund: • The 2020 recurring revenue estimate of $48,281,800 is $2,784,400 or 6.12% greater than the 2019 budget of $45,497,400. • The 2020 recurring expenditure proposal of $43,221,986 is $1,260,515 or 3.00% greater than the 2019 amended appropriation of $41,961,741. • Budgeted recurring revenues currently exceed recurring expenditures by $5,059,814 or 10.48% of recurring revenues. • Nonrecurring revenues total $70,000 for a potential nonrecurring grant to partially fund the crisis co -response team included in Public Safety expenditures. • Nonrecurring expenditures total $1,758,200 and include: o $190,000 for Information Technology expenditures including: ■ $20,000 to replace outdated copiers ■ $70,000 to upgrade storage devices at City Hall ■ $100,000 for replace and upgrade the video security system at CenterPlace o $15,000 for carpet replacement at the police precinct o $13,700 for furniture and equipment for the additional code enforcement officer o $9,500 for carpet replacement at CenterPlace o $1,500,000 transfer out to the Parks Capital Projects Fund #309 to complete improvements to the CenterPlace west lawn o $30,000 transfer out to the Equipment Rental and Replacement Fund #501 to acquire a new vehicle for the additional code enforcement officer • The total of 2020 recurring and nonrecurring revenues exceeds total expenditures by $3,371,614. • The projected ending fund balance for the General Fund at the end of 2020 is currently $34,270,468 or 79.29% of recurring expenditures. Crisis Co -Response Team Funding: • The cost of implementing the crisis co -response team would be approximately $100,000 to pay for the payroll costs of a behavioral health specialist. This is currently included in the 2020 Budget worksheets within recurring Public Safety expenditures in the General Fund #001. • The recurring expenditures could potentially be partially offset by nonrecurring Trueblood grant money for a limited time, which is included in the General Fund #001 as a nonrecurring revenue. • If we are successful in obtaining grant money for a team we might consider using a portion of the $100,000 for mental health and/or homelessness efforts including contracts for transportation and outreach teams to engage with the homeless in Spokane Valley. 2 Other Funds: 2020 Budget appropriations (expenditures) in the other funds total $45,018,545 as follows: Fund Number Fund Name 2020 Appropriation 101 Street Fund 103 Paths and Trails Fund 104 Hotel / Motel Tax - Tourism Facilities Fund 105 Hotel / Motel Tax Fund 106 Solid Waste Fund 107 PEG Fund 120 CenterPlace Operating Reserve Fund 121 Service Level Stabilization Reserve Fund 122 Winter Weather Reserve Fund 204 Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 310 Civic Facilities Capital Projects Fund 311 Pavement Preservation Fund 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects Fund 402 Stormwater Management Fund 403 Aquifer Protection Area Fund 501 Equipment Rental and Replacement Fund 502 Risk Management Fund 5,160, 906 0 0 825,000 1,737,000 85,000 0 0 500,000 1,021,700 1,991,203 1,257,331 8,315,195 1,510,000 0 4,267,523 1,550,910 0 13, 037, 792 2,563,985 500,000 285,000 410,000 45, 018, 545 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted primarily to the Street Fund is anticipated to be $2,046,700. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $1,521,000. • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $2,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $1,070,000 ($650,000 in the Hotel/Motel Tax Fund #105 and $420,000 in the Hotel/Motel Tax — Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,900,000. • Aquifer Protection Area Fees are estimated at $460,000. • Grant Revenues offsetting capital project costs are estimated at $19,897,385 o Fund #001 — General Fund - $70,000 o Fund #303 — Street Capital Projects - $6,596,718 o Fund #309 — Parks Capital Projects - $2,500 o Fund #311 — Pavement Preservation - $10,588 o Fund #314 — RR Grade Separation Projects - $12,808,751 o Fund #402 — Stormwater Fund - $59,828 o Fund #403 — Aquifer Protection Area Fund - $349,000 3 The City's 2020 Budget is adopted at a fund level as follows: General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax Fund Solid Waste PEG Fund CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund City Hall Construction Fund Railroad Grade Separation Projects Fund 001 101 103 104 105 106 107 120 121 122 204 301 302 303 309 310 311 312 313 314 30, 898, 854 644,219 14,617 2,590,072 332,929 323,331 89,731 300,000 5,500,000 508,070 0 2,158, 704 3,492,858 67,041 66,916 848,285 3,385,649 10, 619, 982 0 136,472 48, 351, 800 5,160, 906 9,000 444,000 656,000 1,737,000 79,000 0 0 5,400 1,021,700 1,035,000 1,035,000 8,315,195 1,670,000 17,000 4,037,888 100,000 0 12, 921, 984 79,250,654 5,805,125 23,617 3,034,072 988,929 2,060,331 168,731 300,000 5,500,000 513,470 1,021,700 3,193, 704 4,527,858 8,382,236 1,736,916 865,285 7,423,537 10, 719, 982 0 13,058,456 44, 980,186 5,160, 906 0 0 825,000 1,737,000 85,000 0 0 500,000 1,021,700 1,991,203 1,257, 331 8,315,195 1,510,000 0 4,267,523 1,550,910 0 13, 037, 792 34,270,468 644,219 23,617 3,034,072 163,929 323,331 83,731 300,000 5,500,000 13,470 0 1,202, 501 3,270,527 67,041 226,916 865,285 3,156,014 9,169, 072 0 20,664 61,977,730 86,596,873 148,574,603 86,239,746 62, 334, 857 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund Street Fund Paths & Trails Fund Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax Fund Solid Waste PEG Fund CenterPlace Operating Reserve Fund Service Level Stabilization Fund Winter Weather Reserve Fund LTGO Bond Debt Service Fund REET 1 Capital Projects Fund REET 2 Capital Projects Fund Street Capital Projects Park Capital Projects Fund Civic Facilities Capital Projects Fund Pavement Preservation Fund Capital Reserve Fund City Hall Construction Fund Railroad Grade Separation Projects Fund 001 101 103 104 105 106 107 120 121 122 204 301 302 303 309 310 311 312 313 314 30, 898, 854 644,219 14,617 2,590,072 332,929 323,331 89,731 300,000 5,500,000 508,070 0 2,158, 704 3,492,858 67,041 66,916 848,285 3,385,649 10, 619, 982 0 136,472 48, 351, 800 5,160, 906 9,000 444,000 656,000 1,737,000 79,000 0 0 5,400 1,021,700 1,035,000 1,035,000 8,315,195 1,670,000 17,000 4,037,888 100,000 0 12, 921, 984 79,250,654 5,805,125 23,617 3,034,072 988,929 2,060,331 168,731 300,000 5,500,000 513,470 1,021,700 3,193, 704 4,527,858 8,382,236 1,736,916 865,285 7,423,537 10, 719, 982 0 13,058,456 44, 980,186 5,160, 906 0 0 825,000 1,737,000 85,000 0 0 500,000 1,021,700 1,991,203 1,257, 331 8,315,195 1,510,000 0 4,267,523 1,550,910 0 13, 037, 792 34,270,468 644,219 23,617 3,034,072 163,929 323,331 83,731 300,000 5,500,000 13,470 0 1,202, 501 3,270,527 67,041 226,916 865,285 3,156,014 9,169, 072 0 20,664 61,977,730 86,596,873 148,574,603 86,239,746 62, 334, 857 Stormwater Management Fund Aquifer Protection Area Fund Equipment Rental & Replacement Fund Risk Management Fund Total of all Funds 402 403 501 502 1,872,360 1,794,605 1,459, 000 263,778 1,999,828 829,000 190,600 410,000 3,872,188 2,623,605 1,649,600 673,778 2,563,985 500,000 285,000 410,000 1,308,203 2,123, 605 1,364,600 263,778 5,389,743 67,367,473 3,429,428 90, 026, 301 8,819,171 157, 393, 774 3,758,985 89, 998, 731 5,060,186 67, 395, 043 OPTIONS: State law requires the City to adopt a budget prior to December 31. adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #19-017 2020 Budget. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #19-017 concludes the development process and establishes the final budget including estimated r appropriations. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #19-017 • 2020 Budget Council may adopting the 2020 Budget evenues and 4 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund Aquifer Protection Area Fund Equipment Rental & Replacement Fund Risk Management Fund Total of all Funds 402 403 501 502 1,872,360 1,794,605 1,459, 000 263,778 1,999,828 829,000 190,600 410,000 3,872,188 2,623,605 1,649,600 673,778 2,563,985 500,000 285,000 410,000 1,308,203 2,123, 605 1,364,600 263,778 5,389,743 67,367,473 3,429,428 90, 026, 301 8,819,171 157, 393, 774 3,758,985 89, 998, 731 5,060,186 67, 395, 043 OPTIONS: State law requires the City to adopt a budget prior to December 31. adopt the budget as presented or alter it as they deem necessary. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance #19-017 2020 Budget. BUDGET/FINANCIAL IMPACTS: Adoption of Ordinance #19-017 concludes the development process and establishes the final budget including estimated r appropriations. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Ordinance #19-017 • 2020 Budget Council may adopting the 2020 Budget evenues and 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 19-017 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A BUDGET FOR THE PERIOD JANUARY 1, 2020 THROUGH DECEMBER 31, 2020; APPROPRIATING FUNDS; ESTABLISHING SALARY SCHEDULES FOR ESTABLISHED POSITIONS; AND OTHER MATTERS RELATING THERETO. WHEREAS, State law requires the City Manager to prepare a preliminary budget for the City of Spokane Valley at least 60 days before the beginning of the City fiscal year beginning January 1, 2020 and ending December 31, 2020; and WHEREAS, the City Manager, in consultation with the Finance Director and department heads, has prepared and placed on file with the City Clerk a preliminary budget, together with an estimate of the amount of money necessary to meet the expenses of the City including payment of outstanding obligations; and WHEREAS, notice was posted and published for public hearings held on September 10, October 8, and November 12, 2019. The City Council met and invited public comment in the City Council Chambers during each public hearing; and WHEREAS, proper notice was given and the preliminary budget was filed with the City Clerk September 24, 2019; and WHEREAS, the City Council desires to adopt the 2020 budget, including all allowances, and an appropriation for each fund; and WHEREAS, the City of Spokane Valley property tax levy in 2019 for collection in 2020, will be $12,182,436, which represents a 0% increase in the 2020 levy. This levy is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any annexations that have occurred, and refunds made. NOW, THEREFORE, the City Council of the City of Spokane Valley do ordain as follows: Section 1. Adoption of 2020 Budget. The budget for the City of Spokane Valley for the year 2020 is adopted at the fund level. The final budget for 2020 is attached hereto, and by this reference is incorporated herein pursuant to RCW 35A.33.075. For summary purposes, the total estimated appropriations for each separate fund, plus the aggregate total for all such funds, is set forth as follows: Ordinance 19-017 Adopting 2020 Budget Page 1 of 3 DRAFT General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30, 898, 854 644,219 14,617 2,590,072 332,929 323,331 89,731 300,000 5,500,000 508,070 0 2,158, 704 3,492,858 67,041 66,916 848,285 3,385,649 10,619,982 0 136,472 48,351,800 5,160,906 9,000 444,000 656,000 1,737,000 79,000 0 0 5,400 1,021,700 1,035,000 1,035,000 8,315,195 1,670,000 17,000 4,037,888 100,000 0 12,921,984 79,250,654 5,805,125 23,617 3,034,072 988,929 2,060,331 168,731 300,000 5,500,000 513,470 1,021,700 3,193, 704 4,527,858 8,382,236 1,736,916 865,285 7,423,537 10, 719, 982 0 13,058,456 44, 980,186 5,160,906 0 0 825,000 1,737,000 85,000 0 0 500,000 1,021,700 1,991,203 1,257, 331 8,315,195 1,510,000 0 4,267,523 1,550,910 0 13,037,792 34,270,468 644,219 23,617 3,034,072 163,929 323,331 83,731 300,000 5,500,000 13,470 0 1,202, 501 3,270,527 67,041 226,916 865,285 3,156,014 9,169, 072 0 20,664 61, 977, 730 86, 596, 873 148, 574, 603 86, 239, 746 62, 334, 857 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30, 898, 854 644,219 14,617 2,590,072 332,929 323,331 89,731 300,000 5,500,000 508,070 0 2,158, 704 3,492,858 67,041 66,916 848,285 3,385,649 10,619,982 0 136,472 48,351,800 5,160,906 9,000 444,000 656,000 1,737,000 79,000 0 0 5,400 1,021,700 1,035,000 1,035,000 8,315,195 1,670,000 17,000 4,037,888 100,000 0 12,921,984 79,250,654 5,805,125 23,617 3,034,072 988,929 2,060,331 168,731 300,000 5,500,000 513,470 1,021,700 3,193, 704 4,527,858 8,382,236 1,736,916 865,285 7,423,537 10, 719, 982 0 13,058,456 44, 980,186 5,160,906 0 0 825,000 1,737,000 85,000 0 0 500,000 1,021,700 1,991,203 1,257, 331 8,315,195 1,510,000 0 4,267,523 1,550,910 0 13,037,792 34,270,468 644,219 23,617 3,034,072 163,929 323,331 83,731 300,000 5,500,000 13,470 0 1,202, 501 3,270,527 67,041 226,916 865,285 3,156,014 9,169, 072 0 20,664 61, 977, 730 86, 596, 873 148, 574, 603 86, 239, 746 62, 334, 857 Storm water Management Fund 402 1,872,360 1,999,828 3,872,188 2,563,985 1,308,203 Aquifer Protection Area Fund 403 1,794,605 829,000 2,623,605 500,000 2,123,605 Equipment Rental & Replacement Fund 501 1,459,000 190,600 1,649,600 285,000 1,364,600 Risk Management Fund 502 263,778 410,000 673,778 410,000 263,778 Total of all Funds 5,389,743 67,367,473 3,429,428 90, 026, 301 8,819,171 157, 393, 774 3,758,985 89, 998, 731 5,060,186 67, 395, 043 The total balance of all funds appropriated for 2020 is $89,998,731. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 19-017 Adopting 2020 Budget Page 2 of 3 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Storm water Management Fund 402 1,872,360 1,999,828 3,872,188 2,563,985 1,308,203 Aquifer Protection Area Fund 403 1,794,605 829,000 2,623,605 500,000 2,123,605 Equipment Rental & Replacement Fund 501 1,459,000 190,600 1,649,600 285,000 1,364,600 Risk Management Fund 502 263,778 410,000 673,778 410,000 263,778 Total of all Funds 5,389,743 67,367,473 3,429,428 90, 026, 301 8,819,171 157, 393, 774 3,758,985 89, 998, 731 5,060,186 67, 395, 043 The total balance of all funds appropriated for 2020 is $89,998,731. Section 2. Transmittal of Budget. A complete copy of the budget as adopted, together with a copy of this Ordinance, shall be transmitted by the City Clerk to the Division of Municipal Corporations in the Office of the State Auditor and to the Association of Washington Cities. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 19-017 Adopting 2020 Budget Page 2 of 3 DRAFT PASSED by the City Council this day of November, 2019. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 19-017 Adopting 2020 Budget Page 3 of 3 iIM City of Spokane Valley 2020 Annual Budget ,pokane p Valle k Y 10210 E. Sprague Avenue Spokane Valley, WA 99206 www.SpokaneValley.org ♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦ ♦ - • • • City of Spokane Valley, Washington Annual Budget For the Fiscal Year January 1 through December 31, 2020 City Hall • • 10210 East Sprague Avenue • Spokane Valley, WA 99206 • Website: www.spokanevalley.org • Phone: (509) 720-5000 • • • • • • • ♦• "A community of opportunity where individuals and families can grow and play, and businesses • will flourish and prosper." • • • • • • ♦ • • • • • • • • • • • • • • ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ ♦ This page left intentionally blank. Table of Contents City of Spokane Valley, WA Spokane County January 1, 2020 through December 31, 2020 Summary of Councilmembers III City Manager's Budget Message 1-12 Finance Director's Message - About the 2020 Budget and Budget Development Process ...13-28 Budget Summary 29-41 Revenues by Fund and Type 42-49 Expenditures by Fund and Department 50-53 General Fund Department Changes from 2019 to 2020 54-56 #001- General Fund- Expenditures by Department by Type City Council 57-58 City Manager 59-60 City Attorney 61 Public Safety 62-64 Deputy City Manager 65 Finance 66 Human Resources 67 Public Works (history) 68 City Hall Operations and Maintenance 69 Community & Public Works 70-74 Community & Economic Development (history) 75-76 Parks & Recreation 77-81 General Government 82-83 Special Revenue Funds #101 - Street Fund 84-85 #103 - Paths & Trails Fund 86 #104 - Hotel / Motel Tax —Tourism Facilities Fund 87 #105 - Hotel / Motel Tax Fund 87 #106 - Solid Waste Fund 88 #107 - PEG Fund 89 #120 - CenterPlace Operating Reserve Fund 89 #121 - Service Level Stabilization Reserve Fund 90 #122 - Winter Weather Reserve Fund 90 City of Spokane Valley 2020 Budget Debt Service Funds #204 - Limited Tax General Obligation (LTGO) Fund 91 Capital Projects Funds #301 - REET 1 Capital Projects Fund 92 #302 - REET 2 Capital Projects Fund 93 #303 - Street Capital Projects Fund 94-95 #309 - Parks Capital Projects Fund 96 #310 - Civic Facilities Capital Projects Fund 97 #311 - Pavement Preservation Fund 98 #312 - Capital Reserve Fund 99 #313 - City Hall Construction Fund 100 #314 — Railroad Grade Separation Projects Fund 101 Enterprise Funds #402 - Stormwater Management Fund 102-103 #403 - Aquifer Protection Area Fund 104 Internal Service Funds #501 - Equipment Rental & Replacement Fund 105-106 #502 - Risk Management Fund 106 Capital Expenditures for 2020 107 FTE Count by Year — 2010 through 2020 108 Work Force Comparison 109 Appendix A, Employee Position Classification and Salary Schedule 110 Glossary of Budget Terms 111-113 Ordinance 19-017 Adopting the 2020 Budget 114 11 ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • From left Sam Wood, Ben Wick, Arne Woodard, Brandi Peetz, Rod Higgins, Linda Thompson, Pam Haley City Council Members Rod Higgins, Mayor Position #1 Pam Haley, Deputy Mayor Position #5 • Brandi Peetz 4 • Position #2 • 4 • Ben Wick • Position #4 • • • Linda Thompson 4 • Position #7 • 4 • • 4 • • •$ • • • • • • • • • • • • • • • • • • • • Staff Mark Calhoun, City Manager Arne Woodard Position #3 Sam Wood Position #6 John Hohman, Deputy City Manager Chelsie Taylor, Finance Director • • • • • • • • • • • • • • • • • • • • • Mike Stone, Parks & Recreation Director i Cary Driskell, City Attorney • • • William Helbig, City Engineer • • • Christine Bainbridge, City Clerk • •• • • • • •• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• ............................................................. • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • This page intentionally left blank • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • ............................................................. spokan' e� p Valley City Manager's Budget Message 2020 Annual Budget Dear Citizens, Mayor and City Council of Spokane Valley: It is with pleasure that I present the 2020 Budget for the City of Spokane Valley and to report that the City continues to remain financially strong as a result of a long history of prudent financial decisions dating back to our 2003 incorporation. Consistently responsible budgeting and restrained spending have again helped us achieve the key Fiscal Policies noted in the following pages. The City of Spokane Valley continues to be an excellent example of how a City provides key services to the community while holding down taxes, fees and other charges. Additionally, our per capita employee count and personnel expenses are among the lowest (if not the lowest) of comparable size cities in the state and around the U.S. We recognize that to ensure continued financial stability, it is imperative that we achieve two key goals within our General Fund: 1. Recurring annual revenues must be greater than or equal to recurring annual expenditures, and 2. The ending General Fund fund balance must be sufficient enough to meet cash flow needs which is no less than 50% of recurring expenditures and represents roughly six months of General Fund operations. I am pleased to report that each of these goals have again been achieved in the 2020 General Fund Budget. Beyond recurring operating activity, and due to our exceptionally strong financial position, we have been afforded the opportunity to use the portion of the General Fund fund balance that exceeds 50% for capital construction expenditures that are important to the City Council and Community. Since 2013, City Councils have made the decision to transfer $27.8 million of excess General Fund reserves to partially finance a variety of projects including each phase of the Appleway Trail, Sullivan Road West Bridge Replacement, Appleway Avenue Landscaping, construction of a new City Hall, the future Barker/BNSF Grade Separation Project, and beginning to set money aside for the Pines/BNSF Grade Separation Project, Barker Corridor Project and development of Balfour Park. 1 Fiscal Policies Fiscal Health is at the Core of Providing a Good Public Service The Fiscal Policies adopted by the City Council are important for the long-range fiscal strength of Spokane Valley. These policies set a framework that the City will follow to responsibly manage resources and if necessary, under what circumstances we will utilize reserves to sustain operations during economic downturns. Financial Management The City will strive to: 1. Maintain basic service levels with minimal resources to achieve success. 2. Minimize personnel costs and overhead by continuing to contract for services when it makes financial sense to do so. 3. Continue the six-year Business Plan process. 4. Leverage City funds with grant opportunities. 5. Minimize City debt with a pay as you go philosophy. o The State of Washington sets the maximum level of allowable debt for cities based on assessed value of property. The City of Spokane Valley carries an exceptionally low debt burden and currently utilizes only 1.75% of its total debt capacity, and more importantly, only 8.75% of non -voted bond capacity. 6. Strive to prioritize spending in the annual budget process and minimize the mid -year addition of projects and appropriations. Financial Objectives The City's financial objectives are: 1. Adopt a General Fund Budget with recurring revenues equal to, or greater than recurring expenditures. 2. Maintain a minimum General Fund Ending Fund Balance of at least 50% of the recurring expenditure budget. This is adequate to meet cash flow needs and is the equivalent of six months of general fund operations. 3. If necessary, utilize a portion of the Service Level Stabilization Reserve Fund #121 ($5.5 million) to maintain ending fund balance minimum. 4. Commitment to the strategy that the Service Level Stabilization Reserve Fund #121 will not be reduced below $3.3 million (60% of $5.5 million). 5. Maintain the 2020 property tax assessment the same as 2019 with the exception of new construction. As in the previous ten years, the City will forego the one -percent annual increase to property tax allowable by RCW 84.52.050. We anticipate this will result in a levy of $12,182,400 plus estimated new construction of $250,000 for a total levy of $12,432,400. The allowable potential increase will be banked for future use as provided by law. This represents the eleventh consecutive year that we have not increased our City property tax assessment. 6. Grow our economy so the existing tax base can support basic programs. Commitment — By committing to these policies and the checks and balances they afford, the City will ensure financial sustainability well into the future. 2 2020 Budget Highlights City Priorities The City's chief budget priorities are: • Public Safety • Pavement Preservation • Transportation and Infrastructure (including railroad grade separations and park related projects), and • Economic Development Ensuring that we've committed adequate resources to these activities accounts for much of the effort that Council and Staff collectively dedicate to the annual development of our Business Plan and Operating and Capital budgets. Moderate Growth in Recurring General Fund Expenditures Investing in essential core services identified by the Council and Community establishes the baseline expenditures we have included in this budget. Similar to the trend experienced in most jurisdictions, we find that the cost of providing these services often increases at a faster rate than the moderate growth we see in the underlying tax revenues that support these core services. With that said however, City staff and Council collectively strive to meet the challenge of continuing to provide historic levels of service and we will again meet this challenge in 2020 where we anticipate recurring revenues will increase over those of 2019 by 6.12%, while expenditures increase by just 3.00%. The 3.00% increase in expenditures reflects service level expansions including the addition of 1.50 full-time equivalent employee positions that will bolster our code compliance efforts as well as a $100,000 investment in a crisis co -response team in our police department. Increases at the point of budget adoption over the past 7 -years have been: 2020 compared to 2019 2019 com pared to 2018 2018 compared to 2017 2017 com pared to 2016 2016 com pared to 2015 2015 com pared to 2014 2014 compared to 2013 Recurring Revenues 1 Expenditures 6.12% 5.56% 3.73% 4.38% 3.08% 2.72% 4.39% 3.00% 1.90% 1.81% 0.87% 2.79% 3.90% 4.28% Public Safety Costs Over the years Council has consistently committed to the maintenance and at times enhancement of public safety service levels and this is again reflected in the 2020 Budget where public safety costs including law enforcement, courts, prosecution, public defense and jail related services total $26,599,214 which is an amount equal to 214% of anticipated property tax collections (= $26,599,214 / $12,432,400). The 2020 Budget includes the addition of a $100,000 investment in a crisis co -response team that will pair a police officer with a behavioral health specialist whose focus will include responding to individuals experiencing a behavioral health crisis. The intent of the team is to reduce or eliminate involvement and recidivism in the criminal justice system by 3 working with afflicted individuals through relationship building, providing a better continuity of care and improved case planning. Staffing Levels The full time equivalent employee (FTE) count will increase by 1.50 from 93.75 in 2019 to 95.25 in 2020. This includes adding a second 1.0 FTE Code Enforcement Officer whose efforts will be focused on code compliance, which will necessitate increasing an existing .5 FTE Attorney position to 1.0 FTE to accommodate the increased workload. With these additions the City will have a total of 3.0 FTEs dedicated to addressing code compliance issues. The FTE count allocated among City funds is as follows: General Fund #001 Street O&M Fund #101 Street Capital Projects Fund #303 Stormwater Fund #402 2019 Budget 2020 Staff Reallocation 2020 New Positions 2020 Budget Difference Between 2019 and 2020 74.03 7.72 8.10 3.90 0.25 (0.25) 0.00 0.00 1.50 0.00 0.00 0.00 75.78 7.47 8.10 3.90 1.75 (0.25) 0.00 0.00 93.75 0.00 1.50 95.25 1.50 The personnel costs for the 75.78 FTEs charged to the General Fund represent just 21.2% of recurring expenditures. Taking into consideration that we contract for police services and are served by Fire and Water districts as well as a Library District, for a major city we operate substantially below the normal employee count and consequently at a significantly reduced payroll cost relative to many cities across the country. Spokane Valley staff levels average about one employee for every 1,047 citizens (= population of 99,703 per the Census Bureau / 95.25 FTEs) while comparably sized cities in the State of Washington have a much higher ratio of employees to citizens. Since incorporation, the City has taken a conservative approach to adding new staff and continues to have the lowest per capita employee count of any Washington city with a population of 50,000 or greater. By all comparisons, the City of Spokane Valley is a lean, productive City government. Pavement Preservation Beginning in 2012, the City initiated spending of general fund, special revenue fund and capital project fund revenues and reserves for the purpose of financing our street preservation efforts. In 2020, our community will again see an aggressive program of repaving our roadways. Some may question paving roads that "don't look so bad" but the truth is the best time to repave is before a road deteriorates to the point that full reconstruction is necessary. Full reconstruction costs substantially more than pavement preservation treatments such as crack sealing or grinding and repaving and this is why the City has committed critical financial resources to the preservation of our transportation infrastructure. We're proud of our fine road system and will endeavor to continue to maintain it in the best manner possible with available financial resources. 4 For 2020, we project total revenues in Pavement Preservation Fund #311 of $4,037,888 that combined with $229,635 of fund reserves will be applied against $4,267,523 in projected expenditures. Sources of revenue in 2020 include $10,588 in grant proceeds, $1,500,000 from the Street Wear fee that was adopted by Council in 2018, and $2,527,300 in transfers from other City funds consisting of: • $982,023 from the General Fund • $772,639 from REET 1 Capital Projects Fund #301 • $772,638 from REET 2 Capital Projects Fund #302 While Pavement Preservation is one of our critical service and budget priorities we find that sustaining adequate levels is a constant challenge and I address this in the portion of this budget message titled "Challenges". Transportation and Infrastructure The 2020 Budget includes $28,594,710 of capital expenditures that we anticipate will be in -part offset with $19,897,385 in grant revenues which results in 69.58% of capital projects being financed with State and Federal dollars. The projects we'll work on in 2020 include: • $8.3 million in Street Capital Projects Fund #303 • $1.5 million in Park Capital Projects Fund #309 • $4.3 million in Pavement Preservation Fund #311 • $13.0 million in Grade Separation Projects Fund #314 • $1.2 million in Stormwater Fund #402 and Aquifer Protection Area Fund #403 • $265,000 in Equipment Rental and Replacement Fund #501 for the acquisition of a snow plow and a vehicle for the additional 1.0 FTE code enforcement officer noted above in the section titled "Staffing Levels". Challenges Beyond the annual challenge of balancing the General Fund budget, the City of Spokane Valley has a number of on-going financial challenges. 1. Declining revenues in Street O&M Fund #101 that will impact our future ability to deliver historic service levels This Fund depends upon a combination of gas and telephone tax receipts. • Because the gas tax is a flat amount per gallon, and because each generation of newer vehicles get better gas mileage, we find our gas tax revenues have recently hovered somewhere between flat or declining. Due to the 2015 State Legislature's increase in the gas tax we've seen a bit of an increase in this revenue source with a 2020 revenue projection of $2,046,700 which represents an increase of $111,700 (or 5.8%) over 2015 revenues of $1,935,000. • The 6% telephone utility tax generated $3,050,000 million in the first year of collections in 2009. Since that time however we have experienced a decline averaging 5.37% per year and at this point are projecting 2020 revenues of just $1,521,000 which is half of the 2009 collections. We believe the decline is primarily due to the elimination of land lines by individual households. • Because of the ongoing decline in telephone utility tax revenues, 2020 will be the fourth consecutive year of budgeted recurring expenditures exceeding recurring revenues. • We have been able to continue to deliver historic levels of service in the previous 3 -years by doing the following: 5 o 2017 - a $328,000 operating deficit was resolved by drawing down fund reserves. o 2018 - a $415,000 operating deficit was resolved by drawing down fund reserves. o 2019 - a $907,000 operating deficit was resolved through a transfer from Capital Reserve Fund #312. This is a noteworthy departure from the historic intended use of these monies which has been for one-time capital projects. • At the June 11, 2019 Budget Workshop, Council discussed the fact that Street O&M Fund recurring revenues were again substantially exceeded by recurring expenditures but expressed their interest in continuing to deliver historic service levels. At the July 16, 2019 Council meeting, Council reached consensus to again resolve the funding imbalance with a one-time transfer during 2020 of Capital Reserve Fund #312 money. The necessary transfer is $1,364,706 and this is reflected in both Fund numbers 101 and 312. • Determining "how" to fully finance Street O&M Fund #101 beyond 2020 will continue to be a Council conversation. 2. Balancing the cost of pavement preservation against other transportation and infrastructure needs • Pavement preservation has historically been financed from a combination of sources including: o General Fund dollars, o Street O&M Fund dollars, o Civic Facility Replacement Fund #123 (Fund #123) reserves that were dedicated towards this purpose until their depletion in 2016. o Real estate excise tax (REET) revenues, o Grant revenues, and o Beginning in 2018, the addition of a street wear fee that was negotiated by the City as part of an updated solid waste collection contract that recognized the damage that heavily laden garbage trucks do to our road system. o Following is a table that reflects pavement preservation related revenues over the 10 - year period 2011 through 2020: Fund 001 101 106 123 301/302 310 Street Civic Fac. Civic Fac. General Street O&M Wear Fee Replace. REET 1&2 Capital Grants Total Actual 2011 584,681 0 0 0 0 500,000 0 1,084,681 2012 2,045,203 0 0 0 0 0 0 2,045,203 2013 855,857 282,000 0 616,284 300,000 0 35,945 2,090,086 2014 888,823 282,000 0 616,284 368,944 0 2,042,665 4,198,716 2015 920,000 206,618 0 616,284 502,098 0 835,224 3,080,224 2016 943,800 67,342 0 559,808 730,572 0 1,654,698 3,956,220 2017 953,200 67,342 0 0 1,320,958 0 89,208 2,430,708 2018 962,700 67,342 1,000,000 0 1,370,658 0 1,422,404 4,823,104 Budget 2019 972,300 0 1,608,028 0 1,468,600 0 2,869,227 6,918,155 2020 982,023 0 1,500,000 0 1,545,277 0 10,588 4,037,888 10.108.587 972.644 4.108,028 2.408.660 7.607.107 500.000 8.959.959 34,664,985 • The City used the Civic Facility Replacement Fund #123 reserves over the 4 -year period 2013 through 2016 in order to give the City time to determine how best to finance the pavement preservation plan in 2017 and beyond. 6 • Heavy reliance on REET revenues began in 2017 following the depletion of Fund #123 reserves. • Although we continue to exist in a robust economy with strong REET collections, we realize that as the economy wanes in the future, so too will REET revenues. As a consequence, overly relying on REET revenues may in the future limit the City's ability to provide the necessary match needed for State and Federal grants that are applied to other street construction and reconstruction projects. • Over the past 10-12 years Spokane Valley has struggled to develop a pavement management plan that clearly delineates the pavement condition index (PCI) that should be maintained throughout our road system and define the amount of money we should dedicate annually to achieve that plan. • Our most recent study delivered to Council on April 2, 2019 divided costs between the local access, collector and arterial portions of our street network and suggests the annual cost is $10 million and that this would be sufficient to cover the needs of both Street O&M Fund #101 and Pavement Preservation Fund #311. • Even though the City's investment in our street network has consistently fallen short of that figure however we find that the PCI is not in a free fall and is in fact holding fairly steady ata rating of 71. • We continues to evaluate our pavement management plan with the intent of further refining the PCI across local access, collectors and arterials, and formulating a more realistic cost to maintain these. • Following that, Council and Staff will work collectively to determine how to finance the plan. 3. Railroad Grade Separation Projects (overpasses and underpasses) Bridging the Valley is a proposal to separate vehicle traffic from train traffic in the 42 mile corridor between Spokane and Athol, ID. The separation of railroad and roadway grades in this corridor is intended to promote future economic growth, traffic movement, traffic safety, aquifer protection in the event of an oil spill, and train whistle noise abatement. The underlying study outlined the need for a grade separation at four locations in Spokane Valley. • Barker and Trent Road Overpass (fully funded at $24.7 million), • Pines and Trent Underpass (estimated cost of $29.0 million), • Sullivan Road Overpass improvements, and • Park Road Overpass Because grade separation projects are exceptionally expensive endeavors and largely beyond our ability to finance solely through existing sources of internal revenue, the City has pursued grant funding from both the Federal and State Government over the past several years. Barker/Trent Grade Separation Project We reached the point of being fully funded for this project in early 2018, the final design is nearing completion and we have entered into the right-of-way acquisition phase. The construction phase will begin no later than 2020. Revenue sources are comprised of the following: Barker Grade Separation Project Financing Sources City of Spokane Valley General Fund reserves Real Estate Excise Tax (REET) Total from Spokane Valley Federal Earmark 2017 WA Legislature appropriation National Highway Freight Program TIGER 9 FMSIB (20% of total) (assume $19.0 million) $ 1,421,000 2,209,000 $ 3,630,000 721,000 1,500,000 6,000,000 9,020,000 3,800,000 $ 24,671,000 Pines / Trent Grade Separation Proiect Progress to date includes: • We anticipate the project cost will be $29.0 million and thus far we have secured $7.8 million including $4.7 million set aside by the City. Additionally, there exists an inactive Freight Mobility Strategic investment Board (FMSIB) grant in the amount of $3.36 million. Following is a detailed list of sources secured: Pines Grade Separation Project (Estimated cost of $29 million) Financing Secured City of Spokane Valley 2016 General Fund Property acquisition 2017 General Fund dedication 2017 General Fund allocation of fund balance > 50% 2018 General Fund allocation of fund balance > 50% 2019 General Fund allocation of fund balance > 50% Total from Spokane Valley 2018 - SRTC for ROW 2019 - CRISI 2 for Design $ 500,000 1,200,000 721,000 764,000 1,500,000 4,685,000 1,890,000 1,246,500 $ 7,821,500 Inactive FMSIB Grant from 2000 that was awarded to WSDOT $ 3,360,000 • In late 2016 the City acquired property valued at approximately $500,000 that was applied to the acquisition of property that will in -part satisfy the right-of-way needs for this project. • On July 11, 2017 Council approved a Phase 1 contract with an engineering firm valued at $124,000 with a scope of services that called for evaluating two potential sites, each of which included a roundabout and signalized intersection alternative. 8 • Staff presented subsequent reports to Council that provided design progress updates on October 17, 2017, December 13, 2018 and June 4, 2019. • A total of five public outreach meetings were held between October 2017 and May 2019 to seek input on the design alternatives. • Input was sought from a variety of stakeholders including BNSF, the Spokane Valley Police Department, Spokane Valley Fire Department, East Valley School District, the Fourth District Legislative Delegation and freight industry representatives. • On June 18, 2019 Council approved a design alternative that moves the intersection to the east of the current location with a roundabout as intersection control. • In early June 2019 the City was awarded a Consolidated Rail Infrastructure and Safety Improvements (CRISI) grant in the amount of $1,246,500, the proceeds of which can be applied towards the design phase. • Staff are currently in the process of finalizing the CRISI grant documents and once these are complete we will begin negotiations with an engineering firm to begin the final design phase. • Future property acquisitions will be necessary during the right-of-way phase of the project but this cannot be determined until the final phase of the design is well underway. • The City has applied for a variety of both state and federal grants including the TIGER, FASTLANE , INFRA and CRISI programs and we currently have a BUILD application in the amount of $17.4 million outstanding. • We will continue to apply for grant programs as they become available. We are hopeful that having a 100% design will make us more competitive as we will then have a "shovel ready" project. Economic Development To the best of our ability we focus on business retention and expansion of existing businesses and recruitment of new businesses. Examples of ongoing and future economic development efforts are as follows: Comprehensive Plan — In the latter part of 2016 the City updated its Comprehensive Plan and included an economic development element. Contained within this element is a summary of the local economy; an assessment of strengths and weaknesses; and policies, programs and projects to foster economic growth. The plan also included implementation strategies to improve retail, enhance tourism, and grow businesses in the City. Among other things, the plan also streamlined land uses by consolidating many zones and reducing many development requirements. Additionally the plan was also designed to provide flexibility in an effort to encourage market driven growth. Retail Recruitment — In 2017 the City expanded into the area of Retail Recruitment by contracting with a firm specializing in this type of service. The services we are seeking in this effort include a review of the retail recruitment strategy; conducting a market and retail gap analysis; development of a recruitment plan; identification of a strategic retail prospect list; and recruitment of retail on behalf of the City. We have again included money in the 2020 Budget to continue this effort. WA State Department of Commerce Environmental Permitting Grant — In the latter part of 2016 the City received a $114,200 grant from the Department of Commerce that with an additional investment of $55,000 from the City, that has resulted in a streamlined environmental permitting 9 process in the northeast industrial area of our community. This study completed the environmental permitting requirements for the northeast industrial area which lead to the development of a Planned Action Ordinance (PAO) adopted by Council March 12, 2019. The PAO will save industrial developers a minimum of 6 weeks permitting time while providing a predictable path to ensure that adequate infrastructure is in place to serve the expected developments and as a result of the PAO properties can now be marketed as truly "shovel ready". Northeast Industrial Area — In addition to the adoption of the Planned Action Ordinance the City engaged in 2 capital projects in our Northeast Industrial Area in 2019 that will expand and improve our infrastructure and have the dual benefit of improving our road system and making the area more attractive for future economic development. These include: • Improving the City Barker Corridor from Euclid Avenue to the southern limits of the Barker Grade Separation project including the extension of sewer service by Spokane County. • In partnership with Centennial Properties, the completion of a new one -mile section of Garland Avenue that will stretch from Flora to Barker. The Budget for 2020 Strong but Guarded Recognizing that fiscal health is at the core of providing good public services, one of the most important tests of fiscal management is the ability of a municipal enterprise to maintain basic services during an economic downturn. The creation and ongoing maintenance of financial reserves since incorporation has served the intended purpose of providing Spokane Valley the means to sustain critical public services during turbulent economic conditions and this served the City well during the Great Recession that began in 2008. The 2020 budget again reflects a prudent and guarded increase in continuation of service delivery capabilities. These increases are carefully considered and well within the means of the City. Service delivery cannot grow faster than the economic development of the City. We are cognizant of the fact that we currently exist in the longest economic expansion in United States history and at this point, with each passing day we are closer to the next economic downturn. Given this, we will remain vigilant in our observance of local, state and national events and economic trends that may impact our own community and work towards capitalizing on our strengths, minimizing our weaknesses, and being ever watchful towards both threats and opportunities. Balanced Budget Means exactly what it says — operating expenses have been balanced with known or reasonably predictable revenues with no increase in property tax or in sales tax rates for the City. The budget is designed to maintain the healthy, positive fund balance at year-end providing for the City's cash flow needs without costly borrowing. In pursuit of fiscal responsibility, special attention is given to limiting the growth in new programs and financial commitments. This approach allows available resources to be put toward sustaining services consistent with the City Council's priorities for 2020 and beyond. Acknowledgments I would like to acknowledge the Community, City Council and Staff for a long history of financially responsible spending and sensible fiscal planning. By saving and conserving the taxpayers' 10 money, and by adopting and adhering to prudent long-term fiscal policies, the City can provide essential services and balance its budget for many years to come. The City Council continues to set a path to ensure the long-term financial sustainability of the City. The management staff and employees have worked together to develop the Business Plan and 2020 Budget recommendations to achieve the Council's ongoing goal of sustainability. I hope the Citizens of Spokane Valley are proud of the programs and strong financial condition of their City. We invite your examination and questions regarding the 2020 Budget. Respectfully, Mark Calhoun City Manager This page left intentionally blank. 12 Spokane jUallcy FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org TO: City Manager and Members of the City Council FROM: Chelsie Taylor, Finance Director SUBJECT: About the 2020 Budget and Budget Development Process The budget includes the financial planning and legal authority to obligate public funds. Additionally, the budget provides significant policy direction by the City Council to the staff and community. As a result, the City Council, staff and public are involved in establishing the budget for the City of Spokane Valley. The budget serves four functions: 1. It is a Policy Document The budget functions as a policy document in that the decisions made within the budget will reflect the general principles or plans that guide the actions taken for the future. As a policy document, the budget makes specific attempts to link desired goals and policy direction to the actual day-to- day activities of the City staff. 2. It is an Operational Guide The budget of the City reflects its operation. Activities of each City function and organization have been planned, debated, formalized, and described in the following sections. This process will help to maintain an understanding of the various operations of the City and how they relate to each other and to the attainment of the policy issues and goals of the City Council. 3. It is a Link with the General Public The budget provides a unique opportunity to allow and encourage public review of City operations. The budget describes the activities of the City, the reason or cause for those activities, future implications, and the direct relationship to the citizenry. 4. It is a Legally Required Financial Planning Tool The budget is a financial planning tool, which has been its most traditional use. In this light, preparing and adopting a budget is a State law requirement of all cities as stated in Title 35A of the Revised Code of Washington (RCW). The budget must be adopted as a balanced budget and must be in place prior to the beginning of the City's fiscal year. The budget is the legal authority to expend public monies and controls those expenditures by limiting the amount of the appropriation at the fund level. The revenues of the City are estimated, along with available cash carry -forward, to indicate funds available. The budget takes into account unforeseen contingencies and provides for the need for periodic adjustments. 2020 BUDGET DEVELOPMENT PROCESS Historically the City has utilized a budgeting approach that assumed for most functions of government that the current year's budget was indicative of the base required for the following year. However, with the volatility that was seen in the economy with the Great Recession, the City moved to a Budget development process that consciously reviews service levels in each department and determines the appropriate level of funding that meets Council goals relative to available resources. 13 The 2020 Budget development process began at the February 19, 2019 Council workshop where among other topics, Council and staff discussed the budget in general terms. In mid-April 2019 the Finance Department notified City Departments that their 2020 revenue and expenditure estimates were due by mid-May. Through the balance of May and early June, the City Manager's office and Finance Department worked to prepare budget worksheets that were communicated to the City Council at a Budget workshop held June 11, 2019. Following the workshop, the Finance Department continued work on the budget including refinements of revenue and expenditure estimates and through July and August, the Finance Department and City Manager reviewed updated budget projections. By the time the 2020 Budget is scheduled to be adopted on November 12, 2019, the Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: June 11 August 20 September 10 September 24 October 8 October 22 November 12 November 12 Council budget workshop Admin report: Estimated 2020 revenues and expenditures Public hearing #1 on 2020 revenues and expenditures City Manager's presentation of preliminary 2020 Budget Public hearing #2 on 2020 Budget First reading on ordinance adopting the 2020 Budget Public hearing #3 on the 2020 Budget Second reading on ordinance adopting the 2020 Budget Once adopted, the final operating budget is published, distributed, and made available to the public. After the budget is adopted, the City enters a budget implementation and monitoring stage. Throughout the year, expenditures are monitored by the Finance Department and department directors to ensure that actual expenditures are in compliance with the approved budget. The Finance Department provides the City Manager and City Council with monthly reports to keep them abreast of the City's financial condition and individual department compliance with approved appropriation levels. Any budget amendments made during the year are adopted by City Council ordinance following a public hearing. The City Manager is authorized to transfer budgeted amounts within a fund; however, any revisions that alter the total expenditures of a fund, or that affect the number of authorized employee positions, salary ranges or other conditions of employment must be approved by the City Council. When the City Council determines that it is in the best interest of the City to increase or decrease the appropriation for a particular fund, it may do so by ordinance adopted by Council after holding one public hearing. BUDGET PRINCIPLES • Department directors have primary responsibility for formulating budget proposals in line with City Council and City Manager priority direction, and for implementing them once they are approved. 14 • The Finance Department is responsible for coordinating the overall preparation and administration of the City's budget. This function is fulfilled in compliance with applicable State of Washington statutes governing local government budgeting practices. • The Finance Department assists department staff in identifying budget problems, formulating solutions and alternatives, and implementing any necessary corrective actions. • Interfund charges will be based on recovery of costs associated with providing those services. • Budget amendments requiring City Council approval will occur through the ordinance process at the fund level prior to fiscal year end. • The City's budget presentation will be directed at displaying the City's services plan in a Council/constituent friendly format. • No long term debt will be incurred without identification of a revenue source to repay the debt. Long term debt will be incurred for capital purposes only. • The City will strive to maintain equipment replacement funds in an amount necessary to replace the equipment at the end of its useful life. Life cycle assumptions and required contributions will be reviewed annually as part of the budget process. New operations in difficult economic times may make it difficult to fund this principle in some years. • The City will pursue an ending general fund balance at a level of no less than 50% of recurring expenditures. This figure is based upon an evaluation of both cash flow and operating needs. BASIS OF ACCOUNTING AND BUDGETING Accounting Accounting records for the City are maintained in accordance with methods prescribed by the State Auditor under the authority of the Revised Code of Washington (RCW), Chapter 43.09.20, and in compliance with generally accepted accounting principles as set forth by the Governmental Accounting Standards Board. Basis of Presentation - Fund Accounting The accounts of the City of Spokane Valley are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of double -entry accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. The City's resources are allocated to and accounted for in individual funds depending on their intended purpose. The following are the fund types used by the City of Spokane Valley: Governmental Fund Types Governmental funds are used to account for activities typically associated with state and local government operations. All governmental fund types are accounted for on a spending or "financial flows" measurement focus, which means that typically only current assets and current liabilities are included on related balance sheets. The operating statements of governmental funds measure changes in financial position, rather than net income. They present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. There are four governmental fund types used by the City of Spokane Valley: 15 1. General Fund This fund is the primary fund of the City of Spokane Valley. It accounts for all financial resources except those required or elected to be accounted for in another fund. 2. Special Revenue Funds These funds account for revenues that are legally restricted or designated to finance particular activities of the City of Spokane Valley. Special Revenue funds include: • #101 — Street Fund • #103 — Paths & Trails Fund • #104 — Hotel / Motel Tax — Tourism Facilities Fund • #105 — Hotel / Motel Tax Fund • #106 — Solid Waste Fund • #107 — PEG Fund • #120 — CenterPlace Operating Reserve Fund • #121 — Service Level Stabilization Reserve Fund • #122 — Winter Weather Reserve Fund 3. Debt Service Funds These funds account for financial resources which are designated for the retirement of debt. Debt Service Funds are comprised of the #204 — LTGO Debt Service Fund. 4. Capital Project Funds These funds account for financial resources, which are designated for the acquisition or construction of general government capital projects. Capital Project Funds include: • #301 — REET 1 Capital Projects Fund • #302 — REET 2 Capital Projects Fund • #303 — Streets Capital Projects Fund • #309 — Parks Capital Projects Fund • #310 — Civic Facilities Capital Projects Fund • #311 — Pavement Preservation Fund • #312 — Capital Reserve Fund • #313 — City Hall Construction Fund • #314 — Railroad Grade Separation Projects Fund Proprietary Fund Types A second type of fund classification is the Proprietary Funds that are used to account for activities similar to those found in the private sector where the intent of the governing body is to finance the full cost of providing services based on the commercial model which uses a flow of economic resources approach. Under this approach, the operating statements for the proprietary funds focus on a measurement of net income (revenues and expenses) and both current and non-current assets and liabilities are reported on related balance sheets. Their reported fund equity (total net assets) is segregated into restricted, unrestricted and invested in capital assets classifications. As described below, there are two generic fund types in this category: 1. Enterprise Funds These funds account for operations that provide goods or services to the general public and are supported primarily by user charges. This type of fund includes: • #402 — Stormwater Management Fund • #403 — Aquifer Protection Area Fund 16 2. Internal Service Funds These funds account for operations that provide goods or services to other departments or funds of the City. This type of fund includes: • #501 — Equipment Rental and Replacement Fund • #502 — Risk Management Fund Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized, recorded in the accounting system and ultimately reported in the financial statements. • Modified Accrual Basis of Accounting is used for all governmental funds. Modified accrual recognizes revenues when they become both measurable and available to finance expenditures of the current period. • Accrual Basis of Accounting is used for enterprise and internal service funds. Under this system revenues and expenses are recognized in the period incurred rather than when cash is either received or disbursed. Budgets and Budgetary Accounting Annual appropriation budgets are adopted for all funds with Governmental Funds utilizing a modified cash basis of accounting for budget purposes and Proprietary Funds utilizing a working capital approach. Budgets are adopted at the fund level that constitutes the legal authority for expenditures, and annual appropriations for all funds lapse at the end of the fiscal period. EXPLANATION OF MAJOR REVENUE SOURCES General Fund #001 • Property Tax Property taxes play an essential role in the finances of the municipal budget. State law limits the City to a $3.60 levy per $1,000 assessed valuation, deducting from there the levy of up to $1.50 by the Spokane County Fire Districts #1 and #8, along with deducting up to $0.50 for the Library District, which leaves the City with the authority to levy up to $1.60 for its own purposes. The levy amount must be established by ordinance by November 30th prior to the levy year. • Retail Sales and Use Tax The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the 8.9% tax rate to the agencies is as follows: 17 State of Washington City of Spokane Valley Spokane County Criminal Justice Spokane Public Facilities District Public Safety Juvenile Jail Mental Health Law Enforcement Communications Spokane Transit Authority 6.50% _ 0.85% 0.15% 0.10% 0.10% * 0.10% * 0.10% * 0.10% * 0.10% * 0.80% *__ 8.90% * Indicates voter approved sales taxes. 2.30% local tax • Criminal Justice Sales Tax Local Sales Tax for Criminal Justice funding is to be used solely for criminal justice purposes, such as the City's law enforcement contract. This tax is authorized at 1/10 of 1% of retail sales transacted in the County. Of the total amount collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and cities within the County. • Public Safety Sales Tax Beginning in 2005, an additional 0.1% voter approved increase in sales tax was devoted to public safety purposes. This 0.1% was approved by the voters again in August 2009. Of the total amount collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. • Gambling Tax Gambling tax revenues must be spent primarily on law enforcement purposes pertaining to gambling. Funds remaining after necessary expenditures for such enforcement purposes may be used for any general government purpose. Gambling taxes are to be paid quarterly to the City, no later than the last day of January, April, July and October. The City imposes a tax on the following forms of gambling at the following rates: Bingo (5% gross, less prizes); Raffles (5% gross, less prizes); Punchboards and Pull tabs (5% gross, less prizes); Amusement Games (2% gross, less prizes); Card playing (6% gross). • Leasehold Excise Tax Taxes on property owned by state or local governments and leased to private parties (City's share). • Franchise Fees Cable TV is the only franchise fee levied in the City at a rate of 5% of gross revenues. This is a fee levied on private utilities for the right to use city streets, alleys, and other public properties. 18 • State -Shared Revenues State -shared revenues are received from liquor sales, marijuana revenues, and motor vehicle excise taxes. These taxes are collected by the State of Washington and shared with local governments based on population. State -shared revenues are distributed on either a monthly or quarterly basis, although not all quarterly revenues are distributed in the same month of the quarter. The 2019 population figure used in the 2020 Budget is 96,720 as reported by the Office of Financial Management for Washington State on April 1, 2019. This figure is important when determining distribution of State shared revenues on a per capita basis. • Fines and Forfeitures / Public Safety Fines and penalties are collected as a result of Municipal Court rulings, false alarm fees, and other miscellaneous rule infractions. All court fines and penalties are shared with the State, with the City, on average, retaining less than 50% of the amount collected. • Community Development Community Development revenues are largely composed of fees for building permits, plan reviews, and right-of-way permits. • Recreation Program Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. • CenterPlace Fees The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, the great room and dining rooms. • Investment Interest The City earns investment interest on sales tax money held by the State of Washington prior to the distribution of the taxes to the City, as well as on City initiated investments. Street Fund #101 • Motor Vehicle Fuel Excise Tax (gas tax) The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2020 the Municipal Research and Services Center estimates the distribution back to cities will be $21.25 per person. Based upon a City of Spokane Valley population of 96,720 (per the Washington State Office of Financial Management on April 1, 2019) we anticipate the City will collect $2,055,300 in 2020. RCW 47.30.050 specifies that 0.42% of this tax must be expended for paths and trails activities and based upon the 2020 revenue estimate this computes to $8,600. The balance of $2,046,700 will be credited to Fund #101 for street maintenance and operations. 19 • Telephone Utility Tax The City of Spokane Valley levied a 6% telephone utility tax via Ordinance #08-014 with collections beginning in 2009. Telephone companies providing this service pay the tax to the City monthly. Telephone tax has been estimated at $1.5 million for 2019. Paths & Trails Fund #103 Cities are required to spend 0.42% of the motor vehicle fuel tax receipts on paths and trails (please see the explanation for Street Fund #101) which we anticipate will be $8,600 in 2020. Because the amount collected in any given year is relatively small, it is typical to accumulate State distributions for several years until adequate dollars are available for a project. Hotel / Motel Tax — Tourism Facilities Fund #104 The City imposes a 1.3% tax under RCW 67.28.181 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The revenues generated by this tax may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. This tax is estimated to generate $420,000 in 2020. Hotel / Motel Tax Fund #105 The City imposes a 2% tax under RCW 67.28.180 on all charges made for the furnishing of lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. The tax is taken as a credit against the 6.5% state sales tax, so that the total tax that a patron pays in retail sales tax and hotel/motel tax combined is equal to the retail sales tax in the jurisdiction. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. This tax is estimated to generate $650,000 in 2020. Solid Waste Fund #106 Under the City's contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc., Sunshine pays an annual contract administrative fee of $125,000 to the City. Also, under the City's contract for solid waste collection services with Waste Management of Washington, Inc., Waste Management pays an administrative fee of 12.5% of gross receipts. This fee shall be used by the City for costs related to solid waste services, including costs for contract administration, solid waste planning and management, and for a portion of the City's street preservation and maintenance programs. Of the amounts collected under the fee, no more than 1% of gross receipts may be used for contract administration. PEG Fund #107 Under the City's cable franchise, the franchise grantee remits to the City in a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include, in part, the set-up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. 20 LTGO Debt Service Fund #204 This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in limited tax general obligation (LTGO) bonds the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond repayment (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2020, the outstanding balance on this portion of the bond issue will be $4,390,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1St and 2nd quarter percent real estate excise tax. At January 1, 2020 the outstanding balance on this portion of the bond issue will be $590,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which were used to finance the construction of a new City Hall along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2020, the outstanding balance on the bond issue will be $6,735,000. REET 1 Capital Projects Fund #301 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing capital projects as specified in the capital facilities plan under the Growth Management Act. REET 2 Capital Projects Fund #302 Under Washington State Law, RCW 82.46.010, the City is allowed to impose an additional excise tax on each sale of real property at the rate of one-quarter of one percent of the selling price. The revenue generated is used for financing public works capital projects as specified in the capital facilities plan under the Growth Management Act. Stormwater Management Fund #402 A stormwater fee is imposed upon every developed parcel within the City, which is an annual charge of $21 for each single family unit and $21 per 3,160 square feet of impervious surface for all other properties. These charges are uniform for the same class of customers and service facilities. These fees are estimated to generate $1,900,000 in 2020. 21 Aquifer Protection Area (APA) Fund #403 These are voter approved fees, the proceeds of which are applied to aquifer protection related capital construction projects. Fees are collected by Spokane County and remitted to the City twice each year. These fees are estimated to generate $460,000 in 2020. Fees include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal by properties within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. Interfund Transfers Many funds receive a portion of their revenues from other funds in the form of an interfund transfer. These transfers typically represent payments for either services rendered by one fund for another or a concentration of revenues for a specific project or purpose. The following interfund transfers are planned for 2020: In: 001 101 204 303 309 311 314 501 502 Total Out Out: 001 105 106 301 302 312 0 30,000 0 401,450 0 1,660,000 982,023 0 66,600 410,000 Total In 0 0 0 0 30,000 0 0 0 0 1,364,706 1,364,706 0 0 80,375 80,375 0 562,200 0 0 1,089,148 404,318 114,512 1,607,978 0 0 0 0 7,500 1,667,500 0 1,500,000 772,639 772,638 0 4,027,300 0 0 49,041 0 64,192 113,233 0 0 0 0 0 66,600 0 0 0 0 0 410,000 9,849,517 Total in 3,520,073 30,000 1,500,000 1,991,203 1,257,331 1,550,910 9,849,517 Total out 0 #001 — General Fund is budgeted to transfer out $3,520,073 including: • $401,450 to Fund #204 — LTGO Debt Service Fund for bond payments on the 2016 LTGO Bonds for the City Hall construction. • $1,660,000 to Fund #309 — Park Capital Projects Fund for park related projects, including $1,500,000 for improvements to the CenterPlace west lawn. • $982,023 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $66,600 to Fund #501 — Equipment Rental and Replacement Fund to fund a CenterPlace kitchen equipment replacement reserve for $36,600 and to fund the purchase of an additional vehicle for the new code enforcement positions for $30,000. • $410,000 to Fund #502 — Risk Management Fund for the 2019 property and liability insurance premium. #105 — Hotel / Motel Tax Fund is budgeted to transfer $30,000 to Fund #001 — General Fund for the purpose of financing advertising at CenterPlace. 22 #106 — Solid Waste Fund is budgeted to transfer $1,500,000 to the Pavement Preservation Fund #311 for the purpose of funding pavement preservation projects on local access streets. #301 — REET 1 Capital Proiects Fund is budgeted to transfer out $1,991,203 including: • $80,375 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $1,089,148 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $772,639 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. • $49,041 to Fund #314 — Railroad Grade Separation Projects Fund for the Barker Rd. grade separation project. #302 — REET 2 Capital Proiects Fund is budgeted to transfer out $1,257,331 including: • $80,375 to Fund #204 — LTGO Debt Service Fund to pay a portion of the annual payment on the 2014 LTGO bonds. • $404,318 to Fund #303 — Street Capital Projects Fund that will be applied towards grant matches for street construction projects. • $772,638 to Fund #311 — Pavement Preservation Fund for pavement preservation projects. #312 — Capital Reserve Fund is budgeted to transfer out $1,257,331 including: • $1,364,706 to Fund #101 — Street Fund as a one-time coverage of the estimated deficit in recurring activity for the 2020 Budget. • $114,512 to Fund #303 — Street Capital Projects Fund that will be applied towards City funded street construction projects. • $7,500 to Fund #309 — Parks Capital Projects Fund that will be applied towards segments of the Appleway Trail. • $64,192 to Fund #314 — Railroad Grade Separation Projects Fund that will be applied to grade separation projects at Barker and Pines Roads. SIGNIFICANT ASSUMPTIONS IN THE 2020 BUDGET Budget Summary for All Funds • Based upon funding levels anticipated in the 2020 budget, City staff will strive to maintain adequate levels of service. • Appropriations for all City Funds will total $90 million including $28.6 million in capital expenditures, comprised in -part of: o $8.3 million in Fund #303 — Street Capital Projects. o $1.5 million in Fund #309 — Park Capital Projects. o $4.3 million in Fund #311 — Pavement Preservation projects. o $13 million in Fund #314 — Railroad Grade Separation Projects. o $500 thousand in Fund #402 — Stormwater Management projects. o $500 thousand in Fund #403 — Aquifer Protection Area projects. • To partially offset the $28.6 million in capital costs, we anticipate $19.9 million in grant revenues which results in 69.58% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 24 separate funds. • The full time equivalent employee (FTE) count will increase by 1.50 from 93.75 in 2019 to 95.25 in 2020. This includes the addition of a second Code Enforcement Officer in the Community and Public Works Building Division, which necessitates increasing the part-time 0.5 FTE Attorney position to fulltime due to increased workload. 23 • The 2020 Budget reflects the sixth consecutive year the City will set aside City monies in an amount equivalent to 6% of General Fund recurring expenditures for pavement preservation in Fund #311 — Pavement Preservation. This 6% equals $2,527,300. • Positions and salary ranges are based on the City's compensation and classification plan. • Payroll tax and benefit amounts are based on staff benefit plans. • Contract costs for public safety, park maintenance, aquatics and street maintenance are based on estimates by City staff. • The City is setting money aside in Fund #501 — Equipment Rental and Replacement for the eventual replacement of its vehicles as well as a reserve to replace equipment in the kitchen at CenterPlace. 2020 General Fund Revenues • Total recurring 2020 revenues are estimated at $48,281,800 as compared to $45,497,400 in 2019. This is an increase of $2,784,400 or 6.12%. • The two largest sources of revenue continue to be Sales Tax and Property Tax which are collectively estimated to account for 83.43% of 2020 General Fund recurring revenues. • The 2020 general sales tax estimate (excluding criminal justice and public safety sales taxes) is reflective of 2019 receipts to date and are currently estimated at $24.6 million which reflects an increase of $1,715,900 or 7.49% over the 2019 estimate. • The Property Tax levy does not include the potential annual increase allowed by Initiative #747 which was approved by the voters in November 2001 and the subsequent action by the State Legislature in November 2007. o The 2020 levy is estimated at $12,432,400. o The levy assumes we start with the 2019 levy of $12,182,436, forgo the potential annual increase allowed by State law, and finally add taxes related to new construction which we estimate to be $250,000. • Franchise fees and business registrations are primarily based on projected receipts in 2019. • State shared revenues are based upon a combination of historical collections including 2019 collections through July, and per capita distribution figures reported by the Municipal Research and Services Center. • Fines and forfeitures are estimated by Spokane Valley and based on historical collections. • Building permit and land use fees are estimated by Spokane Valley and based on historic collections. 2020 General Fund Expenditures • Total 2020 recurring expenditures are budgeted at $43,221,986 as compared to $41,961,471 in 2019. This is an increase of $1,260,515 or 3.00%. • The City commitment of 6% of recurring General Fund expenditures to pavement preservation equals $2,527,300 and is computed by multiplying total recurring expenditures prior to adding the pavement preservation element ($2,527,300 / $42,239,963 = 6%). The $2,527,300 that is transferred to Pavement Preservation Fund #311 is comprised of the following: o $982,023 from General Fund #001 o $772,639 from REET 1 Capital Projects Fund #301 o $772,638 from REET 2 Capital Projects Fund #302 • 2020 Nonrecurring expenditures total $1,758,200 and include: o $190,000 for Information Technology expenditures including: • $20,000 to replace outdated copiers • $70,000 to upgrade storage devices at City Hall • $100,000 for replace and upgrade the video security system at CenterPlace o $15,000 for carpet replacement at the police precinct 24 o $13,700 for furniture and equipment for the additional code enforcement officer o $9,500 for carpet replacement at CenterPlace o $1,500,000 transfer out to the Parks Capital Projects Fund #309 to complete improvements to the CenterPlace west lawn o $30,000 transfer out to the Equipment Rental and Replacement Fund #501 to acquire a new vehicle for the additional code enforcement officer General Fund Revenues Over (Under) Expenditures and Fund Balance • 2020 recurring revenues are anticipated to exceed recurring expenditures by $5,059,814. • Total 2020 revenues are anticipated to exceed total expenditures by $3,371,614. • The total unrestricted General Fund ending fund balance is anticipated to be $34,270,468 at the end of 2020 which is 79.29% of total recurring expenditures of $43,221,986. Our goal is to maintain an ending fund balance of at least 50.0%. Highlights of Other Funds Revenues • Motor vehicle fuel tax (MVFT) revenue that is collected by the State and remitted to the City is estimated to be $2,055,300 according to per capita estimates provided by the Municipal Research and Services Center. Of this amount, $2,046,700 will be credited to the Street O&M Fund #101 and 0.42% or $8,600 to the Paths and Trails Fund #103. • Telephone taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated at $1,521,000. • Real estate excise tax (REET) revenue is computed by the City and is primarily used to match grant funded street projects as well as pay a portion of the annual payment on the 2014 general obligation bonds. In 2020 we estimate these revenues to be $1,000,000 per each 1/4% for a total of $2,000,000. • Hotel/Motel tax revenues are computed by the City and are dedicated to the promotion of visitors and tourism. In 2020 we estimate the tax will generate $1,070,000, which includes $650,000 in Fund #105 Hotel / Motel Tax Fund from the 2% tax and $420,000 in Fund #104 Hotel / Motel Tax — Tourism Facilities Fund from the 1.3% tax that was effective as of July 1, 2015. • The Stormwater Management Fee is based on an equivalent residential unit (ERU) that is equal to 3,160 square feet of impervious surface that is billed at a rate of $21 per single family residence and $21 per ERU for commercial properties (an ERU for a commercial property is computed as total square feet of impervious surface divided by 3,160). In 2019 we estimate this will fee will generate $1,900,000. • The Aquifer Protection Area Fund is expected to generate $460,000 in fees that are collected on the City's behalf by Spokane County and remitted in two installments during the year. • Grant revenues that will be applied to a variety of construction projects are estimated at $19,897,385 in 2020. By fund we anticipate grant revenues as follows: o Fund #001 — General Fund - $70,000 o Fund #303 — Street Capital Projects - $6,596,718 o Fund #309 — Parks Capital Projects - $2,500 o Fund #311 — Pavement Preservation - $10,588 o Fund #314 — Railroad Grade Separation Projects Fund - $12,808,751 o Fund #402 — Stormwater Fund - $59,828 o Fund #403 — Aquifer Protection Area Fund - $349,000 25 Expenditures • Fund #101 — Street Fund appropriations include: o $5,160,906 for maintenance of City streets, including $543,776 in snow operations and $922,000 in intergovernmental payments for services. • Fund #106 — Solid Waste Fund appropriations include: o a $1,500,000 transfer out to the Pavement Preservation Fund #311 for street preservation activities • Fund #301 — REET 1 Capital Projects Fund includes a $1,991,203 appropriation to cover: o a $80,375 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $1,089,148 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $772,639 transfer to Pavement Preservation Fund #311 for pavement preservation projects. o a $49,041 transfer to Railroad Grade Separation Projects Fund #314 for the Barker Road Grade Separation Project. • Fund #302 — REET 2 Capital Projects Fund includes a $1,257,331 appropriation to cover: o a $80,375 transfer to LTGO Bond Debt Service Fund #204 to pay one-half of the City's annual repayment of the 2014 LTGO Bonds. o a $404,318 transfer to Street Capital Projects Fund #303 to partially offset the cost of street construction / reconstruction projects. o a $772,638 transfer to Pavement Preservation Fund #311 for pavement preservation projects • Fund #303 — Street Capital Projects Fund includes an appropriation of $8,315,195 for a variety of street construction projects. • Fund #309 — Parks Capital Projects includes a $1,510,000 appropriation to cover a variety of City park improvements that will be financed through a combination of a $1,660,000 transfer from the General Fund #001, a $7,500 transfer in from the Capital Reserve Fund #312, and $2,500 in grant proceeds. • Fund #311 — Pavement Preservation includes $4,217,523 of pavement preservation projects that will be financed through transfers from other City funds as outlined above under the heading of General Fund Recurring Expenditures. • Fund #312 — Capital Reserve includes $1,364,706 in transfers to Fund #101 — Street O&M to cover the estimated deficit in recurring activity for 2020 and $114,512 in transfers to Fund #303 — Street Capital Projects. It also includes $7,500 in transfers to Fund #309 — Parks Capital Projects that will be applied toward segments of the Appleway Trail. • Fund #314 — Railroad Grade Separation Projects includes appropriations in the amount of $13,037,792 towards the Barker Road Grade Separation project and the Pines Road Grade Separation project. 26 • Fund #402 — Stormwater Fund includes $680,000 for nonrecurring expenditures including: o $500,000 for various capital projects o $80,000 for the studies related to the City's Stormwater permit and the watershed o $100,000 for an update to the Stormwater Comprehensive Plan • Fund #403 — Aquifer Protection Area Fund includes a $500,000 appropriation to various capital projects. 27 This page left intentionally blank. 28 CITY OF SPOKANE VALLEY, WA 2020 Budget Summary General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30, 898, 854 644,219 14,617 2,590,072 332,929 323,331 89,731 300,000 5,500,000 508,070 0 2,158,704 3,492,858 67,041 66,916 848,285 3,385,649 10,619,982 0 136,472 48,351,800 5,160,906 9,000 444,000 656,000 1,737,000 79,000 0 0 5,400 1,021,700 1,035,000 1,035,000 8,315,195 1,670,000 17,000 4,037,888 100,000 0 12,921,984 79,250,654 5,805,125 23,617 3,034,072 988,929 2,060,331 168,731 300,000 5,500,000 513,470 1,021,700 3,193,704 4,527,858 8,382,236 1,736,916 865,285 7,423,537 10,719,982 0 13,058,456 44, 980,186 5,160, 906 0 0 825,000 1,737,000 85,000 0 0 500,000 1,021,700 1,991,203 1,257,331 8,315,195 1,510,000 0 4,267,523 1,550,910 0 13,037,792 34,270,468 644,219 23,617 3,034,072 163,929 323,331 83,731 300,000 5,500,000 13,470 0 1,202,501 3,270,527 67,041 226,916 865,285 3,156,014 9,169,072 0 20,664 61,977,730 86,596,873 148,574,603 86,239,746 62,334,857 Estimated Estimated Beginning Ending Fund Fund Total Fund Annual Appropriation Funds No. Balance Revenues Sources Appropriations Balance General Fund 001 Street Fund 101 Paths & Trails Fund 103 Hotel/Motel Tax - Tourism Facilities Fund 104 Hotel/Motel Tax Fund 105 Solid Waste 106 PEG Fund 107 CenterPlace Operating Reserve Fund 120 Service Level Stabilization Fund 121 Winter Weather Reserve Fund 122 LTGO Bond Debt Service Fund 204 REET 1 Capital Projects Fund 301 REET 2 Capital Projects Fund 302 Street Capital Projects 303 Park Capital Projects Fund 309 Civic Facilities Capital Projects Fund 310 Pavement Preservation Fund 311 Capital Reserve Fund 312 City Hall Construction Fund 313 Railroad Grade Separation Projects Fund 314 30, 898, 854 644,219 14,617 2,590,072 332,929 323,331 89,731 300,000 5,500,000 508,070 0 2,158,704 3,492,858 67,041 66,916 848,285 3,385,649 10,619,982 0 136,472 48,351,800 5,160,906 9,000 444,000 656,000 1,737,000 79,000 0 0 5,400 1,021,700 1,035,000 1,035,000 8,315,195 1,670,000 17,000 4,037,888 100,000 0 12,921,984 79,250,654 5,805,125 23,617 3,034,072 988,929 2,060,331 168,731 300,000 5,500,000 513,470 1,021,700 3,193,704 4,527,858 8,382,236 1,736,916 865,285 7,423,537 10,719,982 0 13,058,456 44, 980,186 5,160, 906 0 0 825,000 1,737,000 85,000 0 0 500,000 1,021,700 1,991,203 1,257,331 8,315,195 1,510,000 0 4,267,523 1,550,910 0 13,037,792 34,270,468 644,219 23,617 3,034,072 163,929 323,331 83,731 300,000 5,500,000 13,470 0 1,202,501 3,270,527 67,041 226,916 865,285 3,156,014 9,169,072 0 20,664 61,977,730 86,596,873 148,574,603 86,239,746 62,334,857 Stormwater Management Fund 402 1,872,360 1,999,828 3,872,188 2,563,985 1,308,203 Aquifer Protection Area Fund 403 1,794,605 829,000 2,623,605 500,000 2,123,605 Equipment Rental & Replacement Fund 501 1,459,000 190,600 1,649,600 285,000 1,364,600 Risk Management Fund 502 263,778 410,000 673,778 410,000 263,778 Total of all Funds 5,389,743 67,367,473 3,429,428 90,026,301 8,819,171 157,393,774 3,758,985 89,998,731 5,060,186 67, 395, 043 29 Estimated Estimated Beginning Ending Fund Working Total Working Working Capital Funds No. Capital Revenues Sources Appropriations Capital Stormwater Management Fund 402 1,872,360 1,999,828 3,872,188 2,563,985 1,308,203 Aquifer Protection Area Fund 403 1,794,605 829,000 2,623,605 500,000 2,123,605 Equipment Rental & Replacement Fund 501 1,459,000 190,600 1,649,600 285,000 1,364,600 Risk Management Fund 502 263,778 410,000 673,778 410,000 263,778 Total of all Funds 5,389,743 67,367,473 3,429,428 90,026,301 8,819,171 157,393,774 3,758,985 89,998,731 5,060,186 67, 395, 043 29 CITY OF SPOKANE VALLEY, WA 2020 Budget #001 - GENERAL FUND RECURRING ACTIVITY Revenues Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling Tax and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Fines and Forfeitures/Public Safety Community and Public Works Recreation Program Revenues Miscellaneous Department Revenue Miscellaneous & Investment Interest Transfers in - #105 (h/m tax -CP advertising) 2019 As Adopted Amendment As Amended 12,054,400 22,917,000 1,081,900 1,944,000 387,000 1,224,000 1,909,800 1,078,500 1,882,300 628,800 1,000 358,200 30,000 0 0 0 0 0 0 0 0 0 0 500 0 0 12,054,400 22,917,000 1,081,900 1,944,000 387,000 1,224,000 1,909,800 1,078,500 1,882,300 628,800 1,500 358,200 30,000 2020 Budget 12,432,400 24,632,900 1,162,600 2,052,300 384,000 1,220,000 1,688,200 1,077,700 2,129,800 659,200 21,000 791,700 30,000 11/12/2019 Difference Between 2019 and 2020 378,000 1,715,900 80,700 108,300 (3,000) (4,000) (221,600) (800) 247,500 30,400 19,500 433,500 0 3.14% 7.49% 7.46% 5.57% (0.78%) (0.33%) (11.60%) (0.07%) 13.15% 4.83% 1300.00% 121.02% 0.00% Total Recurring Revenues 45,496,900 500 45,497,400 48,281,800 2,784,400 6.12% Expenditures City Council 545,903 76,558 622,461 622,187 (274) (0.04%) City Manager 948,835 15,692 964,527 997,882 33,355 3.46% City Attorney 610,549 38,207 648,756 707,942 59,186 9.12% Public Safety 25,927,304 184 25,927,488 26,599,214 671,726 2.59% Deputy City Manager 267,044 4,000 271,044 277,187 6,143 2.27% Finance / IT 1,402,497 25,203 1,427,700 1,478,523 50,823 3.56% Human Resources 297,421 8,422 305,843 313,316 7,473 2.44% City Hall Operations and Maintenance 290,543 1,351 291,894 296,270 4,376 1.50% Community & Public Works - Engineering 1,816,141 25,476 1,841,617 1,971,731 130,114 7.07% Community & Public Works - Economic Dev 1,018,772 11,965 1,030,737 1,119,829 89,092 8.64% Community & Public Works - Building & Plan 2,248,698 32,776 2,281,474 2,420,414 138,940 6.09% Parks & Rec - Administration 335,958 4,162 340,120 352,227 12,107 3.56% Parks & Rec - Maintenance 893,500 0 893,500 917,500 24,000 2.69% Parks & Rec - Recreation 253,622 1,196 254,818 325,921 71,103 27.90% Parks & Rec - Aquatics 491,153 0 491,153 501,853 10,700 2.18% Parks & Rec - Senior Center 101,215 1,692 102,907 43,447 (59,460) (57.78%) Parks & Rec - CenterPlace 949,414 6,918 956,332 965,359 9,027 0.94% General Government 1,332,650 16,300 1,348,950 1,321,111 (27,839) (2.06%) Transfers out - #204 (2016 LTGO debt service) 401,250 0 401,250 401,450 200 0.05% Transfers out - #309 (park capital projects) 160,000 0 160,000 160,000 0 0.00% Transfers out - #311 (pavement preservation) 972,300 0 972,300 982,023 9,723 1.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 0 36,600 36,600 0 0.00% Transfers out - #502 (insurance premium) 390,000 0 390,000 410,000 20,000 5.13% Total Recurring Expenditures 41,691,369 270,102 41,961,471 43,221,986 1,260,515 3.00% Recurring Revenues Over (Under) Recurring Expenditures 3,805,531 (269,602) 3,535,929 5,059,814 30 CITY OF SPOKANE VALLEY, WA 2020 Budget #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Revenues Transfers in - #106 (solid waste repayment) Reimbursement of chamber wall repairs Grant Proceeds 2019 As Adopted Amendment As Amended 2020 Budget 11/12/2019 Difference Between 2019 and 2020 $ 1 °r° 40,422 0 40,422 0 (40,422) (100.00%) 0 500,000 500,000 0 (500,000) (100.00%) 0 0 0 70,000 70,000 0.00% Total Nonrecurring Revenues 40,422 500,000 540,422 70,000 (470,422) (87.05%) Expenditures General Government - IT capital replacements 107,000 0 107,000 190,000 83,000 77.57% Public Safety (full facility generator) 0 200,000 200,000 0 (200,000) (100.00%) Public Safety (carpet & workstation replacement) 50,000 0 50,000 15,000 (35,000) (70.00%) City Hall chamber east wall repairs 0 500,000 500,000 0 (500,000) (100.00%) Economic Development (retail recruitment) 25,000 0 25,000 0 (25,000) (100.00%) Building (equipment for new Code Enf Officer) 0 0 0 13,700 13,700 0.00% Parks & Rec (carpet at CenterPlace) 0 0 0 9,500 9,500 0.00% General Government (City Hall generator) 0 203,000 203,000 0 (203,000) (100.00%) Transfers out - #122 (replenish reserve) 0 120,000 120,000 0 (120,000) (100.00%) Transfers out - #309 (Browns Park restroom) 160,000 0 160,000 0 (160,000) (100.00%) Transfers out - #309 (Browns Park other) 1,000,000 0 1,000,000 0 (1,000,000) (100.00%) Transfers out - #309 (CenterPlace west lawn) 0 500,000 500,000 1,500,000 1,000,000 200.00% Transfers out - #309 (CenterPlace root) 0 21,000 21,000 0 (21,000) (100.00%) Transfers out - #312('17fund bal>50%) 0 7,109,300 7,109,300 0 (7,109,300) (100.00%) Transfers out - #501 (new Code Enf. Vehicle) 0 0 0 30,000 30,000 0.00% Total Nonrecurring Expenditures 1,342,000 8,653,300 9,995,300 1,758,200 (8,237,100) (82.41%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (1,301,578) (8,153,300) (9,454,878) (1,688,200) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 2,503,953 (8,422,902) (5,918,949) 3,371,614 Beginning unrestricted fund balance 36,817,803 36,817,803 30,898,854 Ending unrestricted fund balance Fund balance as a percent of recurring expenditures General Fund Summary Total revenues Total expenditures Excess (Deficit) of Total Revenues Over (Under) Total Expenditures Beginning unrestricted fund balance Ending unrestricted fund balance 39,321,756 30,898,854 94.32% 73.64% 34,270,468 79.29% 45,537,322 43,033,369 500,500 8,923,402 46,037,822 51,956,771 2,503,953 36, 817, 803 (8,422,902) (5,918,949) 36, 817, 803 48,351,800 44,980,186 3,371,614 30, 898, 854 39, 321, 756 30, 898, 854 34, 270, 468 31 CITY OF SPOKANE VALLEY, WA 2020 Budget SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Revenues Utility Tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous 2019 As Adopted Amendment As Amended 2020 Budget 11/12/2019 Difference Between 2019 and 2020 1,700,000 (100,000) 1,600,000 1,521,000 (79,000) (4.94%) 2,092,300 (61,400) 2,030,900 2,046,700 15,800 0.78% 132,200 0 132,200 131,500 (700) (0.53%) 70,000 0 70,000 70,000 0 0.00% 6,000 0 6,000 17,000 11,000 183.33% 10,000 0 10,000 10,000 0 0.00% Total Recurring Revenues 4,010,500 (161,400) 3,849,100 3,796,200 (52,900) (1.37%) Expenditures Wages / Benefits / Payroll Taxes 1,044,547 13,197 1,057,744 1,059,613 1,869 0.18% Supplies 113,300 0 113,300 146,050 32,750 28.91% Services & Charges 2,308,818 18,156 2,326,974 2,426,467 99,493 4.28% Snow Operations 497,200 0 497,200 543,776 46,576 9.37% Intergovernmental Payments 855,000 0 855,000 922,000 67,000 7.84% Vehicle rentals - #501 (non -plow vehicle rental) 21,250 0 21,250 14,500 (6,750) (31.76%) Vehicle rentals - #501 (plow replace.) 77,929 0 77,929 48,500 (29,429) (37.76%) Total Recurring Expenditures 4,918,044 31,353 4,949,397 5,160,906 211,509 4.27% Recurring Revenues Over (Under) Recurring Expenditures (907,544) (192,753) (1,100,297) (1,364,706) NONRECURRING ACTIVITY Revenues Transfers in - #122 0 120,000 120,000 0 (120,000) (100.00%) Transfers in - #312 907,544 0 907,544 1,364,706 457,162 50.37% Total Nonrecurring Revenues 907,544 120,000 1,027,544 1,364,706 337,162 32.81% Expenditures Spare traffic signal equipment 0 68,000 68,000 0 (68,000) (100.00%) Total Nonrecurring Expenditures 0 68,000 68,000 0 (68,000) (100.00%) Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 907,544 52,000 959,544 1,364,706 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 0 (140,753) (140,753) 0 Beginning fund balance 784,972 784,972 644,219 Ending fund balance 784,972 644,219 644,219 Street Fund Summary Total revenues 4,918,044 (41,400) 4,876,644 5,160,906 Total expenditures 4,918,044 99,353 5,017,397 5,160,906 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 0 (140,753) (140,753) 0 Beginning unrestricted fund balance 784,972 784,972 644,219 Ending unrestricted fund balance 784,972 644,219 644,219 32 CITY OF SPOKANE VALLEY, WA 2020 Budget SPECIAL REVENUE FUNDS - continued #103 - PATHS & TRAILS FUND Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues 2019 As Adopted Amendment As Amended 2020 Budget 11/12/2019 Difference Between 2019 and 2020 8,800 0 8,800 8,600 (200) (2.27%) 400 0 400 400 0 0.00% 9,200 0 9,200 9,000 (200) (2.17%) Expenditures Transfers out - #309 (Appleway Trail - Sullivan to Corbin) 0 0 0 0 0 0.00% Total expenditures 0 0 0 Revenues over (under) expenditures 9,200 9,200 Beginning fund balance 5,417 5,417 Ending fund balance 14,617 14,617 0 9,000 14,617 23,617 0 0.00% #104 - HOTEL / MOTEL TAX - TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 390,000 0 390,000 420,000 30,000 7.69% Investment Interest 7,000 0 7,000 24,000 17,000 242.86% Transfers in - #105 0 275,000 275,000 0 (275,000) (100.00%) Total revenues 397,000 275,000 672,000 444,000 (228,000) (33.93%) Expenditures Capital Outlay 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 397,000 1,918,072 2,315,072 672,000 444,000 1,918,072 2,590,072 2,590,072 3,034,072 600,000 0 600,000 650,000 50,000 8.33% 2,000 0 2,000 6,000 4,000 200.00% Total revenues 602,000 0 602,000 656,000 54,000 8.97% Expenditures Transfers out - #001 30,000 0 30,000 30,000 0 0.00% Transfers out - #104 0 275,000 275,000 0 (275,000) (100.00%) Tourism Promotion 625,000 (383,000) 242,000 795,000 553,000 228.51% Total expenditures 655,000 (108,000) 547,000 825,000 278,000 50.82% Revenues over (under) expenditures Beginning fund balance Ending fund balance (53,000) 277,929 224,929 55,000 (169,000) 277,929 332,929 332,929 163,929 #106 - SOLID WASTE FUND Revenues Solid Waste Administrative Fee 225,000 0 225,000 225,000 0 0.00% Solid Waste Road Wear Fee 1,500,000 0 1,500,000 1,500,000 0 0.00% Investment Interest 1,300 0 1,300 12,000 10,700 823.08% Total revenues 1,726,300 0 1,726,300 1,737,000 10,700 0.62% Expenditures Education & Contract Administration 185,878 0 185,878 237,000 51,122 27.50% Transfers out - #001 40,422 0 40,422 0 (40,422) (100.00%) Transfersout-#311 1,500,000 108,028 1,608,028 1,500,000 (108,028) (6.72%) Total expenditures 1,726,300 108,028 1,834,328 1,737,000 (97,328) (5.31%) Revenues over (under) expenditures 0 (108,028) 0 Beginning fund balance 431,359 431,359 323,331 Ending fund balance 431,359 323,331 323,331 33 CITY OF SPOKANE VALLEY, WA 2020 Budget SPECIAL REVENUE FUNDS - continued #107 - PEG FUND Revenues Comcast PEG Contribution Total revenues Expenditures PEG Reimbursement - CMTV Capital Outlay Total expenditures 2019 As Adopted Amendment As Amended 2020 Budget 11/12/2019 Difference Between 2019 and 2020 76,000 0 76,000 79,000 3,000 3.95% 76,000 0 76,000 79,000 3,000 3.95% 40,100 0 40,100 39,500 (600) (1.50%) 31,000 0 31,000 45,500 14,500 46.77% 71,100 0 71,100 85,000 13,900 19.55% Revenues over (under) expenditures 4,900 4,900 (6,000) Beginning fund balance 84,831 84,831 89,731 Ending fund balance 89,731 89,731 83,731 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 Beginning fund balance 300,000 300,000 300,000 Ending fund balance 300,000 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0.00% Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 5,500,000 5,500,000 0 0 5,500,000 5,500,000 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,000 0 5,000 5,400 400 8.00% Transfers in - #001 0 120,000 120,000 0 (120,000) (100.00%) Subtotal revenues 5,000 120,000 125,000 5,400 (119,600) (95.68%) Expenditures Transfers out - #101 0 120,000 120,000 0 (120,000) (100.00%) Street maintenance expenditures 500,000 0 500,000 500,000 0 0.00% Total expenditures 500,000 120,000 620,000 500,000 (120,000) (19.35%) Revenues over (under) expenditures Beginning fund balance Ending fund balance (495,000) 503,070 8,070 34 (495,000) (494,600) 503,070 508,070 8,070 13,470 CITY OF SPOKANE VALLEY, WA 2020 Budget DEBT SERVICE FUNDS #204 - LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues 2019 As Adopted Amendment As Amended 2020 Budget 11/12/2019 Difference Between 2019 and 2020 $ 1 432,150 0 432,150 459,500 27,350 6.33% 401,250 0 401,250 401,450 200 0.05% 82,475 0 82,475 80,375 (2,100) (2.55%) 82,475 0 82,475 80,375 (2,100) (2.55%) 998,350 0 998,350 1,021,700 23,350 2.34% Expenditures Debt Service Payments - CenterPlace 432,150 0 432,150 459,500 27,350 6.33% Debt Service Payments - Roads 164,950 0 164,950 160,750 (4,200) (2.55%) 2016 LTGO Bond Principal & Interest 401,250 0 401,250 401,450 200 0.05% Total expenditures 998,350 0 998,350 1,021,700 23,350 2.34% Revenues over (under) expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 35 CITY OF SPOKANE VALLEY, WA 2020 Budget CAPITAL PROJECTS FUNDS #301 - REET 1 CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues 2019 As Adopted Amendment As Amended 1,000,000 400,000 2020 Budget 1,400, 000 1,000, 000 11/12/2019 Difference Between 2019 and 2020 $ 1 (400,000) (28.57%) 22,000 0 22,000 35,000 13,000 59.09% 1,022,000 400,000 1,422,000 1,035,000 (387,000) (27.22%) Expenditures Transfers out - #204 82,475 0 82,475 80,375 (2,100) (2.55%) Transfersout-#303 504,172 (28,436) 475,736 1,089,148 613,412 128.94% Transfers out - #311 (pavement preservation) 734,300 0 734,300 772,639 38,339 5.22% Transfers out - #314 (Barker Grade Separation) 50,000 401,053 451,053 49,041 (402,012) (89.13%) Total expenditures 1,370,947 372,617 1,743,564 1,991,203 247,639 14.20% Revenues over (under) expenditures (348,947) Beginning fund balance 2,480,268 Ending fund balance 2,131,321 #302 - REET2 CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest Total revenues 1,000,000 400,000 (321,564) (956,203) 2,480,268 2,158,704 2,158,704 1,202,501 1,400,000 1,000,000 (400,000) (28.57%) 25,000 0 25,000 35,000 10,000 40.00% 1,025,000 400,000 1,425,000 1,035,000 (390,000) (27.37%) Expenditures Transfers out - #204 82,475 0 82,475 80,375 (2,100) (2.55%) Transfers out - #303 167,434 188,153 355,587 404,318 48,731 13.70% Transfers out - #311 (pavement preservation) 734,300 0 734,300 772,638 38,338 5.22% Total expenditures 984,209 188,153 1,172,362 1,257,331 84,969 7.25% Revenues over (under) expenditures Beginning fund balance Ending fund balance 40,791 3,240,220 3,281,011 36 252,638 (222,331) 3,240,220 3,492,858 3,492,858 3,270,527 CITY OF SPOKANE VALLEY, WA 2020 Budget 2019 As Adopted Amendment As Amended CAPITAL PROJECTS FUNDS - continued 2020 Budget 11/12/2019 Difference Between 2019 and 2020 #303 - STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 4,408,681 (426,353) 3,982,328 6,596,718 2,614,390 65.65% Developer 35,700 952,521 988,221 110,499 (877,722) (88.82%) Transfers in - #301 504,172 (28,436) 475,736 1,089,148 613,412 128.94% Transfers in - #302 167,434 188,153 355,587 404,318 48,731 13.70% Transfers in - #312 - Euclid Ave - Flora to Barker 5,000 0 5,000 0 (5,000) (100.00%) Transfers in - #312 - 8th & Carnahan Intersection 45,000 (45,000) 0 0 0 0.00% Transfers in - #312 - Garland Ave Extension 0 1,015,250 1,015,250 75,000 (940,250) (92.61%) Transfers in - #312 - Barker Corridor 267,000 2,044,548 2,311,548 39,512 (2,272,036) (198.29%) Total revenues 5,432,987 3,700,683 9,133,670 8,315,195 (818,475) (8.96%) Expenditures 123 Mission Ave. - Flora to Barker 5,000 23,791 28,791 0 (28,791) (100.00%) 142 Broadway @ Argonne/Mullan PCC intersection 12,500 (11,915) 585 0 (585) (100.00%) 166 Pines Rd (SR27) & Grace Ave. Intersect Safety 5,000 0 5,000 0 (5,000) (100.00%) 201 ITS Infill Project Phase 1 5,000 0 5,000 0 (5,000) (100.00%) 205 Sprague/Barker Intersections Improvement 35,700 17,402 53,102 195,499 142,397 268.16% 247 8th & Carnahan Intersection Improvements 45,000 (45,000) 0 0 0 0.00% 249 Sullivan/Wellesley Intersection 1,167,287 (1,087,287) 80,000 100,000 20,000 25.00% 251 Euclid Ave. - Flora to Barker 5,000 0 5,000 0 (5,000) (100.00%) 258 32nd Ave Sidewalk - SR27 to Evergreen 5,000 (5,000) 0 0 0 0.00% 259 N. Sullivan Corridor ITS Project 730,000 (666,302) 63,698 810,232 746,534 1171.99% 265 Wellesley Sidewalk Project 382,000 209,125 591,125 0 (591,125) (100.00%) 267 Mission Ave Sidewalk 420,000 (13,119) 406,881 19,852 (387,029) (95.12%) 273 Barker/I-90 Interchange 500,000 310,000 810,000 90,000 (720,000) (88.89%) 275 Barker Rd Widening - River to Euclid 132,000 138,857 270,857 3,729,143 3,458,286 1276.79% 276 Barker Rd Widening - Euclid to Garland 81,000 2,510,060 2,591,060 0 (2,591,060) (100.00%) 277 Barker Rd Widening - Garland to Trent 54,000 (54,000) 0 0 0 0.00% 278 Wilbur Rd Sidewalk - Boone to Broadway 354,500 60,867 415,367 0 (415,367) (100.00%) 279 Knox Ave Sidewalk - Hutchinson to Sargent 294,000 67,619 361,619 0 (361,619) (100.00%) 281 Highland Estates Connector 200,000 (154,000) 46,000 0 (46,000) (100.00%) 285 Indiana Ave Pres - Evergreen to Sullivan 0 0 0 300,000 300,000 0.00% 287 University Pres-Dishman-Mica to 16th 0 79,000 79,000 0 (79,000) (100.00%) 291 Adams Sidewalk Infill 0 62,406 62,406 444,645 382,239 612.50% 293 2018 CSS Citywide Reflective Signal BP 0 23,250 23,250 99,000 75,750 325.81% 294 Citywide Reflective Signal Post Panels 0 5,200 5,200 47,775 42,575 818.75% 295 Garland Ave Extension 0 1,950,000 1,950,000 150,000 (1,800,000) (92.31%) 299 Argonne Rd Concrete Pvmt Indiana to Mont 0 48,000 48,000 32,000 (16,000) (33.33%) 300 Pines and Mission Intersection Improvement 0 72,000 72,000 516,000 444,000 616.67% 302 Ella Sidewalk - Broadway to Alki 0 30,979 30,979 371,760 340,781 1100.04% 301 Park and Mission Intersection Improvement 0 112,750 112,750 0 (112,750) (100.00%) 303 S. Conklin Sidewalk 0 16,000 16,000 124,125 108,125 675.78% 069 Park Rd Reconstruction #2 (Repay Grant Funds) 0 0 0 285,164 285,164 0.00% Contingency 1,000,000 0 1,000,000 1,000,000 0 0.00% Total expenditures 5,432,987 3,700,683 9,133,670 8,315,195 (818,475) (8.96%) Revenues over (under) expenditures 0 0 0 Beginning fund balance 67,041 67,041 67,041 Ending fund balance 67,041 67,041 67,041 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that were bid with the pavement preservation work. 37 CITY OF SPOKANE VALLEY, WA 2020 Budget CAPITAL PROJECTS FUNDS - continued #309 - PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #312 Total revenues 2019 As Adopted Amendment As Amended 572,308 1,320,000 14,788 2,132,152 521,000 296,450 2,704,460 1,841,000 311,238 2020 Budget 2,500 1,660,000 7,500 11/12/2019 Difference Between 2019 and 2020 $ I % (2,701,960) (181,000) (303,738) (99.91%) (9.83%) (97.59%) 1,907,096 2,949,602 4,856,698 1,670,000 (3,186,698) (65.61%) Expenditures 237 Appleway Trail (Sullivan to Corbin) 5,000 11,791 16,791 0 (16,791) (100.00%) 268 Appleway Trail (Evergreen to Sullivan) 72,500 2,293,021 2,365,521 5,000 (2,360,521) (99.79%) 280 Appleway Trail Amenities (Univ -Pines) 509,595 177,920 687,515 0 (687,515) (100.00%) 282 Browns Park volleyball courts 0 1,249 1,249 0 (1,249) (100.00%) 296 Browns Park improvements 1,160,000 0 1,160,000 5,000 (1,155,000) (99.57%) Swing sets 25,000 12,000 37,000 0 (37,000) (100.00%) Resurface Discovery Park 40,000 0 40,000 0 (40,000) (100.00%) CenterPlace west lawn improvements - Ph.2 0 500,000 500,000 1,500,000 1,000,000 200.00% CenterPlace roof 0 21,000 21,000 0 (21,000) (100.00%) Total expenditures 1,812,095 3,016,981 4,829,076 1,510,000 (3,319,076) (68.73%) Revenues over (under) expenditures Beginning fund balance Ending fund balance #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 95,001 39,294 134,295 27,622 39,294 160,000 66,916 66,916 226,916 9,000 0 9,000 17,000 8,000 88.89% Total revenues 9,000 0 9,000 17,000 8,000 88.89% Expenditures Transfers out - #312 0 18,452 18,452 0 (18,452) (100.00%) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 0 18,452 18,452 0 (18,452) (100.00%) 9,000 857,737 866,737 (9,452) 17,000 857,737 848,285 848,285 865,285 Note: The fund balance in #310 includes $839, 285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2022 then the City may repurchase this land at the original sale price of $839,285.10. #311 - PAVEMENT PRESERVATION Revenues Transfers in - #001 972,300 0 972,300 982,023 9,723 1.00% Transfers in -#106 1,500,000 108,028 1,608,028 1,500,000 (108,028) (6.72%) Transfers in - #301 734,300 0 734,300 772,639 38,339 5.22% Transfers in - #302 734,300 0 734,300 772,638 38,338 5.22% Developer 0 1,140,000 1,140,000 0 (1,140,000) (100.00%) Grant Proceeds 1,820,000 1,049,227 2,869,227 10,588 (2,858,639) (99.63%) Total revenues Expenditures Pavement preservation Pre -project GeoTech 5,760,900 2,297,255 8,058,155 4,037,888 (4,020,267) (49.89%) 7,238,200 2,021,621 9,259,821 4,217,523 (5,042,298) 50,000 0 50,000 50,000 0 Total expenditures 7,288,200 2,021,621 Revenues over (under) expenditures (1,527,300) Beginning fund balance 4,637,315 Ending fund balance 3,110,015 38 9,309,821 (1,251,666) 4,637,315 4,267,523 (229,635) 3,385,649 3,385,649 3,156,014 (54.45%) 0.00% (5,042,298) (54.16%) CITY OF SPOKANE VALLEY, WA 2020 Budget CAPITAL PROJECTS FUNDS - continued #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 Transfers in - #310 Transfers in - #313 Investment Interest Total revenues 2019 As Adopted Amendment As Amended 2020 Budget 11/12/2019 Difference Between 2019 and 2020 O 7,109,300 7,109,300 0 (7,109,300) (100.00%) O 18,452 18,452 0 (18,452) (100.00%) O 88,590 88,590 0 (88,590) (100.00%) 50,000 0 50,000 100,000 50,000 100.00% 50,000 7,216,342 7,266,342 100,000 (7,166,342) (98.62%) Expenditures Transfersout-#101 907,544 0 907,544 1,364,706 457,162 50.37% Transfers out - #303 (Euclid Ave - Flora to Barker) 5,000 0 5,000 0 (5,000) (100.00%) Transfers out - #303 (8th & Carnahan Intersection) 45,000 (45,000) 0 0 0 0.00% Transfers out - #303 (Garland Ave Extension) 0 1,015,250 1,015,250 75,000 (940,250) (92.61%) Transfers out - #303 (Barker Road Corridor) 267,000 2,044,548 2,311,548 39,512 (2,272,036) (98.29%) Transfers out - #309 (Appleway Trail - Sullivan -Corbin) 5,000 (5,000) 0 0 0 0.00% Transfers out - #309 (Appleway Trail - Evergreen-Sulliva, 9,788 301,450 311,238 7,500 (303,738) (97.59%) Transfers out - #314 (Pines Rd Underpass) 0 0 0 64,192 64,192 0.00% Precinct property acquisition 0 226,700 226,700 0 (226,700) (100.00%) Park property acquisition 0 844,000 844,000 0 (844,000) (100.00%) Total expenditures 1,239,332 4,381,948 5,621,280 1,550,910 (4,070,370) (72.41%) Revenues over (under) expenditures (1,189,332) 1,645,062 (1,450,910) Beginning fund balance 8,974,920 8,974,920 10,619,982 Ending fund balance 7,785,588 10,619,982 9,169,072 #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest 0 954 954 0 (954) (100.00%) Total revenues Expenditures Transfers out - #312 Total expenditures O 954 954 0 (954) (100.00%) O 88,590 88,590 0 (88,590) (100.00%) O 88,590 88,590 0 (88,590) (100.00%) Revenues over (under) expenditures 0 Beginning fund balance 87,636 Ending fund balance 87,636 (87,636) 87,636 0 0 0 0 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 3,750,000 (795,077) 2,954,923 12,808,751 9,853,828 333.47% Transfers in - #301 50,000 401,053 451,053 49,041 (402,012) (89.13%) Transfers in - #312 0 0 0 64,192 64,192 0.00% Total revenues 3,800,000 (394,024) 3,405,976 12,921,984 9,516,008 279.39% Expenditures 143 Barker BNSF Grade Separation 3,800,000 (394,024) 3,405,976 11,475,292 8,069,316 236.92% 223 Pines Rd Underpass 900,000 0 900,000 1,562,500 662,500 73.61% Total expenditures 4,700,000 (394,024) 4,305,976 13,037,792 8,731,816 202.78% Revenues over (under) expenditures Beginning fund balance Ending fund balance (900,000) 1,036,472 136,472 39 (900,000) (115,808) 1,036,472 136,472 136,472 20,664 CITY OF SPOKANE VALLEY, WA 2020 Budget ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest 2019 As Adopted Amendment As Amended 2020 Budget 11/12/2019 Difference Between 2019 and 2020 1,890,000 0 1,890,000 1,900,000 10,000 0.53% 20,000 0 20,000 40,000 20,000 100.00% Total Recurring Revenues 1,910,000 0 1,910,000 1,940,000 30,000 1.57% Expenditures Wages / Benefits / Payroll Taxes 494,273 8,052 502,325 519,582 17,257 3.44% Supplies 10,700 0 10,700 14,750 4,050 37.85% Services & Charges 1,182,109 54,466 1,236,575 1,298,153 61,578 4.98% Intergovernmental Payments 37,500 0 37,500 37,500 0 0.00% Vehicle rentals - #501 12,750 0 12,750 14,000 1,250 9.80% Total Recurring Expenditures 1,737,332 62,518 1,799,850 1,883,985 84,135 4.67% Recurring Revenues Over (Under) Recurring Expenditures 172,668 (62,518) 110,150 56,015 NONRECURRING ACTIVITY Revenues Grant Proceeds 106,000 0 106,000 59,828 (46,172) (43.56%) Total Nonrecurring Revenues 106,000 0 106,000 59,828 (46,172) (43.56%) Expenditures Capital -various projects 450,000 0 450,000 500,000 50,000 11.11% Effectiveness study 10,000 0 10,000 0 (10,000) (100.00%) Watershed studies 100,000 0 100,000 80,000 (20,000) (20.00%) Stormwater Comprehensive Plan Update 0 0 0 100,000 100,000 0.00% Total Nonrecurring Expenditures 560,000 0 560,000 680,000 120,000 21.43% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (454,000) 0 (454,000) (620,172) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (281,332) (62,518) (343,850) (564,157) Beginning working capital 2,216,210 2,216,210 1,872,360 Ending working capital 1,934,878 1,872,360 1,308,203 Stormwater Fund Summary Total revenues 2,016,000 0 2,016,000 1,999,828 Total expenditures 2,297,332 62,518 2,359,850 2,563,985 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (281,332) (62,518) (343,850) (564,157) Beginning unrestricted fund balance 2,216,210 2,216,210 1,872,360 Ending unrestricted fund balance 1,934, 878 1,872, 360 1,308,203 #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 460,000 460,000 0 0.00% Grant Proceeds 317,200 0 317,200 349,000 31,800 10.03% Investment Interest 10,000 0 10,000 20,000 10,000 100.00% Total revenues 787,200 0 787,200 829,000 41,800 5.31% Expenditures Capital - various projects 832,600 0 832,600 500,000 (332,600) (39.95%) Total expenditures 832,600 0 832,600 500,000 (332,600) (39.95%) Revenues over (under) expenditures (45,400) (45,400) 329,000 Beginning working capital 1,840,005 1,840,005 1,794,605 Ending working capital 1,794,605 1,794,605 2,123,605 40 CITY OF SPOKANE VALLEY, WA 2020 Budget INTERNAL SERVICE FUNDS #501 - ER&R FUND Revenues Vehicle rentals - #001 Vehicle rentals - #101 Vehicle rentals - #101 (plow replace.) Vehicle rentals - #402 Transfer in - #001 (CenterPlace kitchen reserve) Transfer in - #001 (Code Enforcement Vehicle) Investment Interest Total revenues 2019 As Adopted Amendment As Amended 2020 Budget 11/12/2019 Difference Between 2019 and 2020 30,000 0 30,000 28,000 (2,000) (6.67%) 21,250 0 21,250 14,500 (6,750) (31.76%) 77,929 0 77,929 48,500 (29,429) (37.76%) 12,750 0 12,750 14,000 1,250 9.80% 36,600 0 36,600 36,600 0 0.00% 0 0 0 30,000 30,000 0.00% 9,500 0 9,500 19,000 9,500 100.00% 188,029 0 188,029 190,600 2,571 1.37% Expenditures Small tools & minor equipment 20,000 0 20,000 20,000 0 0.00% Vehicle purchase 0 0 0 30,000 30,000 0.00% Snow plow purchase 0 0 0 235,000 235,000 0.00% Total expenditures 20,000 0 20,000 285,000 265,000 1325.00% Revenues over (under) expenditures 168,029 168,029 (94,400) Beginning working capital 1,290,971 1,290,971 1,459,000 Ending working capital 1,459,000 1,459,000 1,364,600 #502 - RISK MANAGEMENT FUND Revenues Transfers in - #001 390,000 0 390,000 410,000 20,000 5.13% Total revenues 390,000 0 390,000 410,000 20,000 5.13% Expenditures Auto & Property Insurance 390,000 0 390,000 410,000 20,000 5.13% Total expenditures 390,000 0 390,000 410,000 20,000 5.13% Revenues over (under) expenditures Beginning fund balance Ending fund balance TOTAL OF ALL FUNDS Total of Revenues for all Funds Total of Expenditures for all Funds 0 263,778 263,778 0 0 263,778 263,778 263,778 263,778 76,657,428 17,424,912 94,082,340 90,026,301 78,269,865 22,600,322 100,870,187 89,998,731 Total grant revenues (included in total revenues) 10,974,189 1,959,949 12,934,138 19,897, 385 Total Capital expenditures (included in total expenditures) 20,603,882 8,816,261 29,420,143 28,594,710 41 CITY OF SPOKANE VALLEY, WA 2020 Budget Revenues by Fund General Fund Property Tax Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice Gambling and Leasehold Excise Tax Franchise Fees/Business Registration State Shared Revenues Service Revenues Fines and Forfeitures Recreation Program Fees Miscellaneous, Investment Int., Transfers Total General Fund 12,432,400 24,632,900 1,162,600 2,052,300 384,000 1,220,000 1,688,200 2,129,800 1,077,700 659,200 912,700 $ 48,351,800 Other Funds 101 Street Fund $ 5,160,906 103 Paths & Trails Fund 9,000 104 Hotel/Motel Tax Tourism Facilities Fund 444,000 105 Hotel/Motel Tax Fund 656,000 106 Solid Waste Fund 1,737,000 107 PEG Fund 79,000 122 Winter Weather Reserve Fund 5,400 204 LTGO Bond Debt Service Fund 1,021,700 301 REET 1 Capital Projects Fund 1,035,000 302 REET 2 Capital Projects Fund 1,035,000 303 Street Capital Projects Fund 8,315,195 309 Parks Capital Projects Fund 1,670,000 310 Civic Facilities Capital Projects Fund 17,000 311 Pavement Preservation Fund 4,037,888 312 Capital Reserve Fund 100,000 314 Railroad Grade Separation Projects Fund 12,921,984 402 Stormwater Management Fund 1,999,828 403 Aquifer Protection Area Fund 829,000 501 Equipment Rental & Replacement Fund 190,600 502 Risk Management Fund 410,000 Total Other Funds 41,674,501 Total All Funds $ 90,026,301 42 CITY OF SPOKANE VALLEY, WA 2020 General Fund Revenues $48,351,800 Recreation Program Fees 1% Fines & Forfeitures 2% Service Revenues 4% State Shared Revenues 4% Franchise Fees/Business Registrations 3% Miscellaneous 2% Property Tax 26% Gambling Taxi 1% Public Safety Sales Tax 2% Criminal Justice Sales Tax 4% Sales Tax 51% Other Special Revenue Funds 3% Street Fund 6% Debt Service Fund 1% CITY OF SPOKANE VALLEY, WA 2020 City Wide Revenues $ 90,026,301 Capital Projects Funds 32% Stormwater Management Fund 2% General Fund 54% 44 APA Fund Internal Service Funds 1% Property Tax Property Tax Property Tax - Delinquent Sales Taxes Sales Tax Sales Tax - Public Safety Sales Tax - Criminal Justice CITY OF SPOKANE VALLEY, WA 2020 Budget - General Fund Detail Revenues by Type 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Proposed Budget 11,250,832 11,433,071 11,511,773 12,054,400 12,432,400 163,275 179,986 197,138 0 0 11,414,107 11,613,057 11,708,911 12,054,400 12,432,400 19,887,049 910,798 1,642,805 22,440,652 21,089,134 983,025 1,765,040 22,642,855 1,074,037 1,906,001 23,837,199 25,622,893 22,917,000 1,081,900 1,944,000 24,632,900 1,162,600 2,052,300 25,942,900 27,847,800 Gambling and Leasehold Excise Tax Amusement Games 13,671 14,841 13,456 14,000 13,000 Card Games 288,199 279,611 284,720 280,000 285,000 Bingo & Raffles 839 1,060 1,278 1,000 1,000 Punch Boards & Pull Tabs 69,001 72,292 64,303 72,000 67,000 Leasehold Excise Tax 6,567 11,073 5,469 11,000 7,000 Leasehold Excise Tax (State) 3,513 9,175 11,140 9,000 11,000 381,790 388,052 380,366 387,000 384,000 Licenses & Permits General Business Licenses 111,906 124,006 117,917 124,000 120,000 Franchise Fees 1,145,319 1,152,203 1,092,287 1,100,000 1,100,000 1,257,225 1,276,209 1,210,204 1,224,000 1,220,000 State Shared Revenues City Assistance State Revenue 0 0 27,311 0 0 Streamline Mitigation of Sales Tax 559,044 550,976 333,140 204,500 0 Payment in Lieu of Taxes - DNR 0 7,738 0 4,000 4,000 CJ - High Crime 0 190,802 268,009 0 0 MVET Criminal Justice - Population 25,940 26,834 27,780 31,600 30,000 CJ Contracted Services 159,936 165,647 171,356 165,000 165,000 CJ Special Programs 94,462 98,475 100,300 104,400 108,300 Marijuana Enforcement 54,213 34,147 0 0 0 Marijuana Excise Tax Distribution 0 41,164 259,242 112,100 110,200 DUI - Cities 14,471 14,187 14,004 14,000 14,000 Liquor Board Excise Tax 442,294 458,560 487,739 492,400 531,000 Liquor Board Profits 804,057 794,980 786,251 781,800 725,700 2,154,417 2,383,510 2,475,132 1,909,800 1,688,200 Service Revenues Accessory Dwelling 0 588 420 200 300 Building & Planning Fees 134,686 175,123 77,010 138,800 186,200 Building Permits 1,534,333 1,327,855 1,414,420 1,000,000 1,130,000 Code Enforcement 2,185 8,198 15,050 5,000 7,000 Demolition Permits 3,232 4,143 4,074 3,800 4,000 Developer Contributions 23,587 0 0 0 0 Entertainment License 17,548 11,649 0 15,700 0 Grading Permits 6,271 11,610 22,619 5,600 9,000 Home Profession Fee 3,780 5,124 3,192 3,600 3,600 Mechanical Permits 102,639 129,766 146,519 99,000 110,000 Misc. Permits & Fees 3,925 5,967 18,492 5,600 6,000 Planning Fees 721,851 475,409 751,859 448,000 490,000 Plumbing Permits 77,523 62,542 79,097 57,600 62,000 Right of Way Permits 97,037 123,067 204,963 97,700 120,000 Street Vacation Permits 0 1,365 0 1,300 1,300 Temporary Use Permit Fees 471 471 157 400 400 2,729,068 45 2,342,877 2,737,872 1,882,300 2,129,800 Fines and Forfeitures Public Safety False Alarm Services Public Safety Grants Fines & Forfeits - Traffic Other Criminal- Non Traffic Fines CITY OF SPOKANE VALLEY, WA 2020 Budget - General Fund Detail Revenues by Type 2016 Actual 150,058 25,628 477,743 606,463 2017 Actual 5,534 0 421,240 464,056 2018 Actual 27,134 0 414,647 536,505 2019 Budget 151,000 50,000 414,800 462,700 2020 Proposed Budget 100,000 50,000 447,000 480,700 1,259,892 890,830 978,286 1,078,500 1,077,700 Recreation Program Charges Activity Fees (To use a recreational facility) 433,842 467,504 459,368 446,200 469,500 Program Fees (To participate in a program) 204,527 271,566 205,289 182,600 189,700 638,369 739,070 664,657 628,800 659,200 Miscellaneous AWC Health & Wellness 492 0 949 500 1,000 Copy Charges 262 595 766 500 0 Scholarship Donation 0 0 0 500 0 Insurance Recoveries 44,474 0 0 0 0 Interest on Gambling Tax 174 271 70 500 500 Investment Interest 136,811 309,826 690,528 300,000 700,000 Judgments and Settlements 25,000 44,489 0 0 0 Miscellaneous Revenue & Grant Proceeds 105,465 170,760 20,776 2,000 92,000 Police Precinct Maintenance 19,059 12,891 14,694 12,500 15,000 Police Precinct Rent 38,842 37,446 38,244 37,000 38,000 Sales Tax Interest 13,477 18,315 34,772 5,000 35,000 SCRAPS pass-through/nonrecurring 1,209 1,145 1,137 1,200 1,200 Reimbursement of chamber wall repairs 0 0 0 500,000 0 385,265 595,738 801,936 859,700 882,700 Transfers Transfers in - #101 (street admin) 39,700 39,700 39,700 0 0 Transfers in - #105 (h/m tax -CP advertising) 30,000 15,778 26,037 30,000 30,000 Transfers in - #106 (solid waste repayment) 40,425 40,425 40,425 40,422 0 Transfers in - #310 198,734 498,500 0 0 0 Transfers in - #402 (storm admin) 13,400 13,400 13,400 0 0 Transfers in - #501 0 77,000 0 0 0 322,259 684,803 119,562 70,422 30,000 Total General Fund Revenue 42,983,044 46 44,751,345 46,699,819 46,037,822 48,351,800 101 - Street Fund Utilities tax Motor Vehicle Fuel (Gas) Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Other Miscellaneous Revenues & Grants Nonrecurring Transfer in - #122 Nonrecurring Transfer in - #312 CITY OF SPOKANE VALLEY, WA 2020 Budget - Other Funds Detail Revenues by Type 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Proposed Budget 2,069,309 1,982,391 1,854,641 1,600,000 1,521,000 2,005,909 2,032,175 2,063,390 2,030,900 2,046,700 95,509 98,994 133,525 132,200 131,500 56,035 136,112 94,571 70,000 70,000 5,886 7,842 17,504 6,000 17,000 71,679 135,826 97,958 10,000 10,000 0 0 0 120,000 0 0 0 0 907,544 1,364,706 4,304,327 4,393,340 4,261,589 4,876,644 5,160,906 103 - Paths & Trails Fund Motor Vehicle Fuel (Gas) Tax 8,460 8,571 8,703 8,800 8,600 Investment interest 170 370 390 400 400 8,630 8,941 9,093 9,200 9,000 104 - Hotel/Motel Tax - Tourism Facilities Fund Hotel/Motel Tax 387,333 400,509 415,295 390,000 420,000 Transfers in - #105 0 250,000 250,000 275,000 0 Investment interest 1,552 6,854 24,183 7,000 24,000 388,885 657,363 689,478 672,000 444,000 105 - Hotel/Motel Tax Fund Hotel/Motel Tax 596,373 615,981 646,975 600,000 650,000 Investment Interest 1,274 3,548 7,058 2,000 6,000 597,647 619,529 654,033 602,000 656,000 106 - Solid Waste Solid Waste Administrative fee 125,000 172,550 182,900 225,000 225,000 Solid Waste Road Wear fee 0 0 1,108,028 1,500,000 1,500,000 Grant Proceeds 17,677 59,389 0 0 0 Investment Interest 184 1,335 12,486 1,300 12,000 142,861 233,274 1,303,414 1,726,300 1,737,000 107 - PEG Fund Comcast PEG contribution 79,427 76,471 81,322 76,000 79,000 Investment Interest 784 1,676 971 0 0 80,211 78,147 82,293 76,000 79,000 121 - Service Level Stabilization Reserve Fund Investment Interest 21,636 16,575 0 0 0 21,636 16,575 0 0 0 122 - Winter Weather Reserve Fund FEMA Grant Proceeds 38,804 3,170 0 0 0 Investment Interest 1,961 3,712 5,354 5,000 5,400 Transfer in - #001 15,043 258,000 490,000 120,000 0 55,808 264,882 495,354 125,000 5,400 123 - Civic Facilities Replacement Fund Investement Interest 696 0 0 0 0 696 0 0 0 0 204 - Debt Service - LTGO 03 Fund Facilities District Revenue 380,300 379,750 414,050 432,150 459,500 Transfers in - #001 198,734 397,350 399,350 401,250 401,450 Transfers in - #301 83,400 79,426 82,000 82,475 80,375 Transfers in - #302 83,400 79,425 82,000 82,475 80,375 745,834 935,951 977,400 998,350 1,021,700 47 301 - REET 1 Capital Projects Fund REET 1 - lst Quarter Percent Investment Interest 302 - REET 2 Capital Projects Fund REET 2 - 2nd Quarter Percent Investment Interest 303 - Street Capital Projects Fund Grant Proceeds Developer Contributions Transfers in - #301 Transfers in - #302 Transfers in - #312 CITY OF SPOKANE VALLEY, WA 2020 Budget - Other Funds Detail Revenues by Type 2016 Actual 1,176,911 7,609 2017 Actual 2018 Actual 1,503,787 1,968,317 21,599 47,045 2019 Budget 2020 Proposed Budget 1,400,000 1,000,000 22,000 35,000 1,184,520 1,525,386 2,015,362 1,422,000 1,035,000 1,176,911 1,503,787 1,968,317 1,400,000 1,000,000 8,189 25,594 61,879 25,000 35,000 1,185,100 4,951,033 151,629 579,636 164,151 2,060,878 7,907,327 1,529,381 2,030,196 3,499,888 6,566,816 124,488 29,144 294,558 901,287 81,613 1,031,071 2,138,145 (547,287) 6,138,692 7,981,031 1,425,000 1,035,000 3,982,328 6,596,718 988,221 110,499 475,736 1,089,148 355,587 404,318 3,331,798 114,512 9,133,670 8,315,195 309 - Parks Capital Protects Fund Grant Proceeds 209,784 1,657,548 1,605,948 2,704,460 2,500 Investment Interest 723 215 183 0 0 Transfers in - #001 230,300 160,000 583,206 1,841,000 1,660,000 Transfers in - #103 9,300 0 50,000 0 0 Transfers in - #105 58,388 0 0 0 0 Transfers in - #312 37,132 277,437 289,661 311,238 7,500 310 - Civic Facilities Capital Protects Fund Investment Interest Transfers in - #001 Future C.H. bond pmt > $424.6k lease pmt Future C.H. o&m costs 545,627 2,095,200 2,528,998 4,856,698 1,670,000 5,145 9,029 14,049 9,000 17,000 0 0 67,600 0 0 0 0 276,600 0 0 0 0 349,345 9,029 14,049 9,000 17,000 311 - Pavement Preservation Fund Grants 1,654,698 89,209 1,422,404 2,869,227 10,588 Developer Contributions 0 0 0 1,140,000 0 Investment Interest 7,519 20,536 54,724 0 0 Transfers in - #001 943,800 953,200 962,700 972,300 982,023 Transfers in - #101 67,342 67,342 67,342 0 0 Transfers in - #106 0 0 1,000,000 1,608,028 1,500,000 Transfers in - #123 559,804 0 0 0 0 Transfers in - #301 365,286 660,479 685,329 734,300 772,639 Transfers in - #302 365,286 660,479 685,329 734,300 772,638 312 - Capital Reserve Fund Investment Interest Sale of Land Transfers in - #001 Transfers in - #310 Transfers in - #313 313 - City Hall Construction Fund Investment Interest 2016 LTGO Bond Issue Proceeds/Premium 3,963,735 2,451,245 4,877,828 8,058,155 4,037,888 16,028 52,170 126,565 50,000 100,000 O 0 405,056 0 0 1,828,723 3,003,929 3,795,429 7,109,300 0 O 0 0 18,452 0 O 0 0 88,590 0 1,844,751 3,056,099 4,327,050 7,266,342 100,000 26,536 18,894 1,416 954 0 7,946,088 0 0 0 0 7,972,624 18,894 1,416 954 0 48 CITY OF SPOKANE VALLEY, WA 2020 Budget - Other Funds Detail Revenues by Type 2016 Actual 314 - Railroad Grade Separation Projects Fund Grant Proceeds 0 Investment Interest 0 Transfers in - #001 3,893 Transfers in - #301 12,975 Transfers in - #312 0 2017 Actual 87,610 4,072 1,200,000 111,941 482,216 2018 Actual 571,136 16,591 0 (8,147) 0 2019 Budget 2,954,923 0 0 451,053 0 2020 Proposed Budget 12,808,751 0 0 49,041 64,192 16,868 1,885,839 579,580 3,405,976 12,921,984 402 - Stormwater Management Fund Stormwater Management Fee 1,898,210 1,895,033 1,920,509 1,890,000 1,900,000 Grant Proceeds - Nonrecurring 61,403 370,207 128,695 106,000 59,828 Investment Interest 7,690 20,564 40,465 20,000 40,000 1,967,303 2,285,804 2,089,669 2,016,000 1,999,828 403 - Aquifer Protection Area Fund Spokane County 388,590 452,110 462,980 460,000 460,000 Grant Proceeds 0 58,722 597,733 317,200 349,000 Investment Interest 2,590 10,238 28,620 10,000 20,000 391,180 521,070 1,089,333 787,200 829,000 501 - Equipment Rental & Replacement Fund Interfund Vehicle Lease 106,000 146,429 141,929 0 0 Vehicle rentals - #001 0 36,600 36,600 30,000 28,000 Vehicle rentals - #101 0 0 0 21,250 14,500 Vehicle rentals - #101 (plow replace.) 0 0 0 77,929 48,500 Vehicle rentals - #402 0 0 0 12,750 14,000 Transfers in - #001 (CenterPlace kitchen reserve) 0 0 0 36,600 36,600 Transfers in - #001 (Code Enforcement Vehicle) 0 0 0 0 30,000 Investment Interest 4,395 9,651 19,874 9,500 19,000 110,395 192,680 198,403 188,029 190,600 502 - Risk Management Fund Transfers in - #001 325,000 350,000 370,000 390,000 410,000 Investment Interest 423 1,107 2,135 0 0 325,423 351,107 372,135 390,000 410,000 Total of"Other Fund" Revenues 34,110,733 29,268,428 36,577,704 48,044,518 41,674,501 General Fund Revenues 42,983,044 44,751,345 46,699,819 46,037,822 48,351,800 Total Revenues 77,093,777 74,019,773 83,277,523 94,082,340 90,026,301 49 CITY OF SPOKANE VALLEY, WA 2020 Budget Expenditures by Fund and Department General Fund Council $ 622,187 City Manager 997,882 City Attorney 707,942 Public Safety 26,614,214 Operations & Administrative Deputy City Manager 277,187 Finance 1,478,523 Human Resources 313,316 City Hall Operations and Maintenance 296,270 Community & Public Works Engineering 1,971,731 Economic Development 1,119,829 Building and Planning 2,434,114 Parks & Recreation Administration 352,227 Maintenance 917,500 Recreation 325,921 Aquatics 501,853 Senior Center 43,447 CenterPlace 974,859 General Government 5,031,184 Total General Fund $ 44,980,186 Other Funds 101 Street Fund 105 Hotel/Motel Tax Fund 106 Solid Waste 107 PEG Fund 122 Winter Weather Reserve Fund 204 LTGO Bond Debt Service Fund 301 REET 1 Capital Projects Fund 302 REET 2 Capital Projects Fund 303 Street Capital Projects Fund 309 Parks Capital Projects Fund 311 Pavement Preservation 312 Capital Reserve Fund 314 Railroad Grade Separation Projects 402 Stormwater Management Fund 403 Aquifer Protection Area 501 Equipment Rental & Replacement (ER&R) 502 Risk Management Fund 5,160,906 825,000 1,737,000 85,000 500,000 1,021,700 1,991,203 1,257,331 8,315,195 1,510,000 4,267,523 1,550,910 13,037,792 2,563,985 500,000 285,000 410,000 Total Other Funds $ 45,018,545 Total All Funds $ 89,998,731 50 Community & Public Works 12% City Hall Operations 1% CITY OF SPOKANE VALLEY, WA 2020 General Fund Expenditures $44,980,186 Public Safety 59% 7 Operations & Administrative 5% Council & Executive 5% 51 General Government 11% Parks & Recreation 7% Tourism Promotion 1% Capital Projects Funds 35% CITY OF SPOKANE VALLEY, WA 2020 City Wide Expenditures $ 89,998,731 General Government 6% Risk Management 0% Debt Service Street Fund 6% Parks & Recreation 3% Community & Public Works 6% Council / Executive/ Ops & Admin 5% Public Safety 30% 1% Stormwater & APA Funds 3% Other Activities 3% 52 City Council City Manager City Attorney Public Safety Wages, Benefits & Payroll Taxes CITY OF SPOKANE VALLEY, WA 2020 Budget General Fund Expenditures by Department and Type Supplies Services & Charges Intergovernmental Interfund $ 290,187 $ 4,950 $ 327,050 $ 0 $ 920,892 4,300 72,690 0 616,403 4,414 87,125 0 13,266 30,500 602,515 25,967,933 Capital Expenditures 0 $ 0 0 0 Total 0 $ 622,187 0 997,882 0 707,942 0 26,614,214 Operations & Administrative Deputy City Manager 234,012 950 42,225 0 0 0 277,187 Finance 1,443,953 6,450 28,120 0 0 0 1,478,523 Human Resources 281,331 1,280 30,705 0 0 0 313,316 City Hall Operations and Maintenance 94,270 28,000 174,000 0 0 0 296,270 Community & Public Works Engineering 1,726,845 32,850 212,036 0 0 0 1,971,731 Economic Development 724,084 3,000 392,745 0 0 0 1,119,829 Building and Planning 2,044,559 60,700 328,855 0 0 0 2,434,114 Parks & Recreation Administration 283,127 5,000 64,100 0 0 0 352,227 Maintenance 0 3,500 914,000 0 0 0 917,500 Recreation 231,081 8,650 86,190 0 0 0 325,921 Aquatics 0 2,000 499,853 0 0 0 501,853 Senior Center 36,347 1,600 5,500 0 0 0 43,447 CenterPlace 538,083 85,537 351,239 0 0 0 974,859 General Government 0 99,000 802,100 362,511 3,520,073 247,500 5,031,184 Total $ 9,478,440 $ 382,681 $ 5,021,048 $ 26,330,444 $ 3,520,073 $ 247,500 $ 44,980,186 53 City Council Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Manager Wages, Payroll Taxes & Benefits Supplies Services & Charges Total City Attorney CITY OF SPOKANE VALLEY, WA 2020 Budget General Fund Department Changes from 2019 to 2020 2019 Amended Budget 270,873 4,950 346,638 622,461 2020 Budget 290,187 4,950 327,050 622,187 Difference Between 2019 and 2020 Increase (Decrease) 19,314 0 (19,588) 7.13% 0.00% (5.65%) (274) (0.04%) 887,537 920,892 33,355 3.76% 4,300 4,300 0 0.00% 72,690 72,690 0 0.00% 964,527 997,882 33,355 3.46% Wages, Payroll Taxes & Benefits 529,951 616,403 86,452 16.31% Supplies 2,351 4,414 2,063 87.75% Services & Charges 116,454 87,125 (29,329) (25.19%) Total 648,756 707,942 59,186 9.12% Public Safety Non -Departmental (Fines & Forfeits) 589,150 516,550 (72,600) (12.32%) Wages/Payroll Taxes/Benefits 12,184 13,266 1,082 8.88% Supplies 25,750 30,500 4,750 18.45% Other Services and Charges 748,266 587,515 (160,751) (21.48%) Intergovernmental Services 24,552,138 25,451,383 899,245 3.66% Total 25,927,488 26,599,214 671,726 2.59% Deputy City Manager Wages, Payroll Taxes & Benefits 224,619 234,012 9,393 4.18% Supplies 2,000 950 (1,050) (52.50%) Services & Charges 44,425 42,225 (2,200) (4.95%) Total 271,044 277,187 6,143 2.27% Finance/IT Wages, Payroll Taxes & Benefits 1,393,130 1,443,953 50,823 3.65% Supplies 6,450 6,450 0 0.00% Services & Charges 28,120 28,120 0 0.00% Total 1,427,700 1,478,523 50,823 3.56% Human Resources Wages, Payroll Taxes & Benefits 269,980 281,331 11,351 4.20% Supplies 1,630 1,280 (350) (21.47%) Services & Charges 34,233 30,705 (3,528) (10.31%) Total 305,843 313,316 7,473 2.44% City Hall Operations & Maintenance Wages, Payroll Taxes & Benefits 90,839 94,270 3,431 3.78% Supplies 30,500 28,000 (2,500) (8.20%) Services & Charges 170,555 174,000 3,445 2.02% Total 291,894 296,270 4,376 1.50% Community & Public Works - Engineering Wages, Payroll Taxes & Benefits 1,628,048 1,726,845 98,797 6.07% Supplies 27,100 32,850 5,750 21.22% Services & Charges 186,469 212,036 25,567 13.71% Total 1,841,617 1,971,731 130,114 7.07% Community & Public Works - Economic Dev Wages, Payroll Taxes & Benefits 670,942 Supplies 3,000 Services & Charges 356,795 Total 1,030,737 724,084 53,142 3,000 0 392,745 35,950 7.92% 0.00% 10.08% 1,119,829 89,092 54 8.64% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2020 Budget General Fund Department Changes from 2019 to 2020 (Continued from previous page) 2019 Amended Budget Community & Public Works - Building & Planning Wages, Payroll Taxes & Benefits 1,926,519 Supplies 44,200 Services & Charges 285,755 Intergovernmental Services 25,000 Total 2020 Budget 2,044,559 47,000 328,855 0 Difference Between 2019 and 2020 Increase (Decrease) 118,040 2,800 43,100 (25,000) 6.13% 6.33% 15.08% (100.00%) 2,281,474 2,420,414 138,940 6.09% Parks & Rec- Admin Wages, Payroll Taxes & Benefits 271,865 283,127 11,262 4.14% Supplies 4,750 5,000 250 5.26% Services & Charges 63,505 64,100 595 0.94% Total 340,120 352,227 12,107 3.56% Parks & Rec- Maintenance Supplies 4,000 3,500 (500) (12.50%) Services & Charges 889,500 914,000 24,500 2.75% Total 893,500 917,500 24,000 2.69% Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 161,863 231,081 69,218 42.76% Supplies 8,650 8,650 0 0.00% Services & Charges 84,305 86,190 1,885 2.24% Total 254,818 325,921 71,103 27.90% Parks & Rec- Aquatics Supplies 2,000 2,000 0 0.00% Services & Charges 489,153 499,853 10,700 2.19% Total 491,153 501,853 10,700 2.18% Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 96,407 36,347 (60,060) (62.30%) Supplies 1,600 1,600 0 0.00% Services & Charges 4,900 5,500 600 12.24% Total 102,907 43,447 (59,460) (57.78%) Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 541,273 538,083 (3,190) (0.59%) Supplies 70,774 85,537 14,763 20.86% Services & Charges 344,285 341,739 (2,546) (0.74%) Total 956,332 965,359 9,027 0.94% General Government Supplies 86,350 99,000 Services & Charges 841,900 802,100 Intergovernmental Services 355,700 362,511 Capital outlays 65,000 57,500 Total 1,348,950 1,321,111 (27,839) (2.06%) Transfers out - #204 12,650 (39,800) 6,811 (7,500) 14.65% (4.73%) 1.91% (11.54%) Transfers out - #309 Transfers out - #311 Pavement Preservation 972,300 982,023 401,250 401,450 200 0.05% 160,000 160,000 0 0.00% Transfers out - #501 36,600 36,600 Transfers out - #502 390,000 410,000 Total recurring expenditures 41,961,471 43,221,986 55 9,723 0 20,000 1,260,515 1.00% 0.00% 5.13% 3.00% (Continued to next page) CITY OF SPOKANE VALLEY, WA 2020 Budget General Fund Department Changes from 2019 to 2020 (Continued from previous page) Summary by Category Wages, Payroll Taxes & Benefits Supplies Services & Charges Transfers out - #204 Transfers out - #309 Transfers out - #311 Transfers out - #501 Transfers out - #502 Non -Departmental (fines & forfeits) Intergovernmental Svc (public safety) Intergovernmental Svc Capital outlay 2019 Amended Budget 8,976,030 330,355 5,107,948 401,250 160,000 972,300 36,600 390,000 589,150 24,552,138 380,700 65,000 2020 Budget 9,478,440 368,981 4,996,548 401,450 160,000 982,023 36,600 410,000 516,550 25,451,383 362,511 57,500 Difference Between 2019 and 2020 Increase (Decrease) 502,410 38,626 (111,400) 200 0 9,723 0 20,000 (72,600) 899,245 (18,189) (7,500) 5.60% 11.69% (2.18%) 0.05% 0.00% 1.00% 0.00% 5.13% (12.32%) 3.66% (4.78%) (11.54%) 41,961,471 43,221,986 1,260,515 3.00% 56 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2020 Budget This department accounts for the cost of providing effective elected representation of the citizenry in the governing body. The Council makes policy decisions for the City and is accountable to Spokane Valley citizens by making decisions regarding how resources are allocated, the appropriate levels of service, and establishing goals and policies for the organization. Accomplishments for 2019 • Adopted a 2020 State Legislative Agenda. • Adopted the City's first Federal Legislative Agenda. • Worked with State and Federal Legislators and Lobbyists on behalf of City interests including lobbying trips to both Olympia and Washington D.C. • Updated the City's Park Master Plan. • Began the right-of-way acquisition process on the Barker/BNSF Grade Separation Project. • Worked Staff through a process that lead to the selection of a specific design alternative for the Pines Grade Separation Project. • Worked with Staff to continue discussions to address transportation concerns in the City's NE Industrial Area which is a prime are for business recruitment. These discussions lead to the decision to complete: - A portion of Barker Avenue stretching from Euclid Avenue to the southern limits of the future Barker Grade Separation Project at a total estimated cost of $2.6 million that includes $2.1 million of Capital Reserve Fund #312 money plus $550,000 from Spokane County to install sewer. - A new section of Garland Avenue stretching from Flora to Barker at a total estimated cost of $3.0 million that includes $1.5 million of Capital Reserve Fund #312 money plus $1.5 million from Centennial Properties. • Expanded Sullivan Park through the acquisition of a 13.84 acre parcel. • Awarded the bid to complete the Evergreen to Sullivan portion of the Appleway Trail. • Adopted a balanced 2020 Budget and for the eleventh consecutive year did so without taking the 1% increase in property taxes that is allowed by State Law. • Adopted a 2020 Budget with a General Fund recurring expenditure increase of just 3.00% that maintains historic levels of service in all programs except code compliance where we have bolstered the program with the addition of 1.50 FTEs and public safety where we are making a $100,000 investment in a crisis co -response team. Goals for 2020 1) Work with state and federal legislators towards advancing the concepts outlined in the Bridging the Valley study including obtaining financial assistance for the Pines, Sullivan and Park Grade Separation Projects. 2) Continue to pursue a plan to sustain the City's Pavement Preservation Program, to include sustained financing in Street Fund #101 and Pavement Preservation Fund #311. 3) Pursue state and federal financial assistance to address transportation concerns along the entire Barker Corridor. 4) Continue with, and expand where possible, economic development efforts including the retention and expansion of existing businesses and recruitment of new businesses. 5) Continue to foster relationships with federal, state, county and local legislators. 6) Pursue financing for Balfour Park and Appleway Trail amenities, and continue acquisition of park land 7) Pursue financing for connections between the Appleway Trail, Balfour Park, Dishman Hills and the Centennial Trail creating where possible, a continuous loop for citizens. 8) Maximize law enforcement contract staffing levels by enhancing recruiting efforts, minimizing out of service days, increasing retention, and taking steps to make the officer positions and the Spokane Valley Police Department increasingly appealing as a career path for those seeking to pursue a law enforcement career in Spokane Valley. 9) Pursue opportunities to increase community interactions, share information, and obtain feedback on current and future projects and priorities. 10) Prioritize involvement in public safety, in particular discussions regarding the jail and the criminal justice system, in order to maintain an understanding of options to keep our costs under control. (continued on next page) 57 Fund: 001 Dept: 011 General Fund Legislative Branch Spokane Valley 2020 Budget (continued from prior page) Personnel - FTE Equivalents Mayor Council Total FTEs Budget Summary 2016 Actual 1.0 6.0 7.0 2017 Actual 1.0 6.0 7.0 2018 Actual 1.0 6.0 7.0 2019 Budget 1.0 6.0 7.0 2020 Budget 1.0 6.0 7.0 Budget Detail Wages, Payroll Taxes & Benefits $ 204,931 $ 219,902 $ 198,884 $ 270,873 $ 290,187 Supplies 4,535 1,974 6,923 4,950 4,950 Services & Charges 166,826 186,243 197,306 346,638 327,050 Total Legislative Branch $ 376,292 $ 408,119 $ 403,113 $ 622,461 $ 622,187 58 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2020 Budget 013 - City Manager Division This department is accountable to the City Council for the operational results of the organization, effective support of elected officials in achieving their goals, fulfillment of the statutory requirements of the City Manager, implementation of City Council policies, and provision of a communication linkage between citizens, the City Council, City departments, and other government agencies. Accomplishments for 2019 • Worked to support City Council's 2019 Goals as referenced in the Legislative Branch Budget. • Worked with all City departments to update the 2020 Business Plan that is a precursor to the development of the 2020 Budget which is accomplished by linking community priorities, financial projections and City Council goals. • Prepared a 2020 Budget with a recurring expenditure increase of just 3.00% that maintains historic levels of service in all programs except code compliance where we have bolstered the program with the addition of 1.50 FTEs and public safety where we are making a $100,000 investment in a crisis co -response team. • Worked with Council to prepared a 2020 State Legislative Agenda that was discussed by Council on three separate occasions. This was followed by a separate meeting with our 4th District Legislative Delegation where Councilmembers and Legislators discussed areas of common interest, including our legislative agenda. • Worked with Council and Staff to select a Federal Lobbyist and develop the City's first Federal Legislative Agenda. • Worked with State and Federal Legislators and Lobbyists on behalf of City interests including lobbying trips to both Olympia and Washington D.C. • Continued to work with state and federal legislators towards obtaining financial assistance for the Pines Grade Separation Project and received a Federal CRISI 2 grant in the amount of $1,246,000. • Worked with Council and Staff through a process that lead to the selection of a specific design alternative for the the Pines Grade Separation Project which will lead to the development of a contract with a design consultant to begin the final design. • Continued discussions focused on developing a sustainable plan to finance the City's Pavement Preservation Program including Street O&M Fund #101 and Pavement Preservation Fund #311. • Worked with Council and Staff to continue discussions to address transportation concerns in the City's NE Industrial Area which is a prime area for business recruitment. These discussions lead to the decision to complete: - A portion of Barker Avenue stretching from Euclid Avenue to the southern limits of the future Barker Grade Separation Project at a total estimated cost of $2.6 million that includes $2.1 million of Capital Reserve Fund #312 money plus $550,000 from Spokane County to install sewer. - A new section of Garland Avenue stretching from Flora to Barker at a total estimated cost of $3.0 million that includes $1.5 million of Capital Reserve Fund #312 money plus $1.5 million from Centennial Properties. Goals for 2020 • Focus staff efforts on the City's budget priorities that are composed of public safety, pavement preservation, transportation and infrastructure and economic development. • Work to support City Council's 2020 Goals as referenced under the Legislative Branch Budget. • Present Council with a balanced 2021 Budget that includes General Fund recurring revenues exceeding recurring expenditures and an ending fund balance that is at least 50% of recurring expenditures. • Work with Federal and State Legislators and Lobbyists on behalf of the interests of our City. • Prepare the 2021 Legislative Agenda for Council consideration. (continued on next page) 59 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2020 Budget (continued from prior page) Personnel - FTE Equivalents City Manager City Clerk Deputy City Clerk Administrative Analyst Senior Administrative Analyst Administrative Assistant (CC) Executive Assistant (CM) Total FTEs Budget Summary 2016 Actual 1.0 1.0 1.0 0.0 0.0 1.0 1.0 5.0 2017 Actual 1.0 1.0 1.0 0.0 0.0 1.0 1.0 5.0 2018 Actual 1.0 1.0 1.0 1.0 1.0 1.0 1.0 7.0 2019 Budget 1.0 1.0 1.0 1.0 1.0 0.5 1.0 6.5 2020 Budget 1.0 1.0 1.0 1.0 1.0 0.5 1.0 6.5 Budget Detail Wages, Payroll Taxes & Benefits $ 785,184 $ 580,529 $ 783,650 $ 887,537 $ 920,892 Supplies 1,014 3,569 3,470 4,300 4,300 Services & Charges 30,803 26,059 48,380 72,690 72,690 Nonrecurring expenditures 242,561 0 7,341 0 0 Total City Manager Division $ 1,059,562 $ 610,157 $ 842,841 $ 964,527 $ 997,882 60 Fund: 001 Dept: 013 General Fund Executive Branch Spokane Valley 2020 Budget 015 - City Attorney Division Accomplishments for 2019 • Continuing to advise Community and Public Works regarding Painted Hills. • Provide training to Council, appointed officials, and staff on records, open meetings, and contracts. • Hired new half-time attorney for Code Enforcement; significant progress on case backlog and implementing chronic nuisance regulations. • Assisted with working on right-of-way acquisition for Barker/Trent Grade Separation project. • Assisted in acquiring an additional parcel of land behind the Police Precinct for future expansion when needed. • Assisted in finalizing agreement with Arts Council. • Assisted drafting City's first federal legislative agenda for adoption. • Assisted with and finalized the 2018 Salary Commission process and recommendation. • Assisted in preparation of code text amendment for marijuana transportation within the City. • Preparation and assistance in City's adoption of Northeast Industrial Area Planned Action Ordinance. • Provided research and advice on homelessness issues. • Assisted in code text amendment for street addressing standards. • Assisted Council and staff in developing neighborhood restoration program. • Assisted staff and Council on a proposed code text amendment for affordable housing in an R-3 zone in conjunction with a church or school use. • Work on resolving City Hall construction issues. • Assisted staff in preparation of an RFQ for the state lobbyist contract. • Work with staff and Council on a resolution pursuant to SHB 1406 to impose sales and use tax for affordable and supportive housing. Goals for 2020 • Have a fully -operational office that proactively assists in program development, advises all departments on legal issues in a timely manner and manages all potential and existing litigation. • Work with Community and Public Works and Finance in identifying and implementing economic development options. • Assist other departments in analyzing and mapping existing processes to determine compliance with laws and whether higher levels of customer service can be achieved. • Assist Council and staff in accomplishing items on the 2020 state Legislative Agenda. Personnel - FTE Equivalents City Attorney Deputy City Attorney Attomey Administrative Assistant - Legal Total FTEs Budget Summary 2016 Actual 1.0 1.0 0.0 1.0 3.0 2017 Actual 1.0 1.0 0.0 1.0 3.0 2018 Actual 1.0 1.0 0.5 1.0 3.5 2019 Budget 1.0 1.0 0.5 1.0 3.5 2020 Budget 1.0 1.0 1.0 1.0 4.0 Interns 2.0 2.0 2.0 2.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 407,008 $ 411,988 $ 472,873 $ 529,951 $ 616,403 Supplies 623 1,030 1,340 2,351 4,414 Services&Charges 80,362 66,130 49,896 116,454 87,125 Nonrecurring expenditures 0 0 5,919 0 0 Total City Attorney Division $ 487,993 $ 479,148 $ 530,028 $ 648,756 $ 707,942 61 Fund: 001 Dept: 016 General Fund Public Safety Spokane Valley 2020 Budget The Public Safety department budget provides funds for the protection of persons and property in the city. The City contracts with Spokane County for law enforcement, district court, prosecutor services, public defender services, probation services, jail and animal control services. See following page for detail information on each budgeted section. Recurring Expenditures: Judicial System - The Spokane County District Court is contracted to provide municipal court services. The contract provides for the services of judge and court commissioner with related support staff. Budgeted amount also includes jury management fees. Law Enforcement - The Spokane County Sheriffs Office is responsible for maintaining law and order and providing police services to the community under the direction of the Police Chief. The office provides for the preservation of life, protection of property, and reduction of crime. Jail System - Spokane County provides jail and probation services for persons sentenced by any City of Spokane Valley Municipal Court Judge for violating laws of the city or state. Animal Control - Spokane County will provide animal control services to include licensing, care and treatment of lost or stray animals, and response to potentially dangerous animal confrontations. Non -Departmental Fines and forfeitures to the State of Washington Grant expenditures $ 2,363,823 21,876,652 1,467,189 350,000 516,550 25,000 Total Recurring Expenditures 26,599,214 Nonrecurring Expenditures: Building repair and office furniture Total Recurring and Nonrecurring Expenditures 15,000 $ 26,614,214 62 Recurring: Judicial System: District Court Contract Public Defender Contract Prosecutor Contract Pretrial Services Contract City of Spokane Valley 2020 Budget 016 - Public Safety 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 658,049 $ 712,168 $ 921,216 $ 855,539 $ 950,000 703,665 697,986 789,656 816,167 805,941 535,121 464,250 450,454 463,968 487,882 120,722 107,807 116,847 120,352 120,000 Subtotal Judicial System 2,017,557 1,982,211 2,278,173 2,256,026 2,363,823 Law Enforcement System: Sheriff Contract 18,812,096 17,792,178 19,458,384 20,444,845 21,170,371 Emergency Management Contract 87,718 97,094 92,900 105,687 100,000 Wages, Payroll Taxes & Benefits 2,376 2,819 9,802 12,184 13,266 Operating Supplies 3,092 3,509 2,346 3,750 2,500 Clothing & Uniform 0 0 358 0 0 Repair & Maintenance. Supplies 994 1,202 2,730 2,000 3,000 Professional Services 0 0 3,373 0 3,500 Cell Phones 0 0 279 0 0 Postage 3,316 0 0 0 0 Electricity/Gas 16,976 18,283 16,505 20,000 18,000 Water 1,366 1,621 1,806 1,750 2,000 Sewer 2,307 2,102 1,348 2,200 2,300 Waste Disposal 3,400 3,442 585 3,600 0 Janitorial Services 0 0 32,325 0 0 LawEnf. Bldg Maintenance Contract 61,682 74,108 26,234 70,000 61,000 Taxes and Assessments 715 715 715 716 715 Miscellaneous Services/Contingency 132 0 0 650,000 500,000 False Alarm Charges & Fees 43,792 3,135 404 0 0 Bank Fees 8,789 2,333 0 0 0 Subtotal Law Enforcement System 19,048,751 18,002,541 19,650,094 21,316,732 21,876,652 Jail System: Jail Contract 1,437,784 1,331,721 1,610,938 1,395,580 1,467,189 Subtotal Jail System 1,437,784 1,331,721 1,610,938 1,395,580 1,467,189 Other: Fines & Forfeitures State Remittance 561,476 464,056 495,683 589,150 516,550 Animal Control Contract 291,209 293,425 299,139 350,000 350,000 Non -Capital Equipment for JAG Grant 0 0 0 20,000 25,000 Settle & Adjust (441,761) (1,087,807) 0 0 0 Office Furniture & Equipment 67,187 0 0 0 0 Subtotal Other 478,111 (330,326) 794,822 959,150 891,550 Subtotal Recurring 22,982,203 20,986,147 24,334,027 25,927,488 26,599,214 Nonrecurring: Building Repair and Maintenance 49,004 0 0 10,000 15,000 Building & Structures 6,343 0 0 0 0 Office Furniture & Equipment 0 0 0 40,000 0 Equipment Repair and Maintenance 1,586 0 0 0 0 LEC Labor Contract Settlement 0 323,445 0 0 0 Full Facility Generator 0 0 0 200,000 0 Capital outlay - CAD / RMS 177,126 131,018 22,372 0 0 Subtotal Nonrecurring 234,059 454,463 22,372 250,000 15,000 Total Public Safety $ 23,216,262 $ 21,440,610 $ 24,356,399 $ 26,177,488 $ 26,614,214 63 $25,000,000 - $20,000,000 - $15,000,000 - $10,000,000 - $5,000,000 - 6 - City of Spokane Valley 2020 Budgeted Contract Expenditures 61,000 1,467,189 350,000 District Court Public Defender Prosecutor Sheriff Contract Emergency Law Enf. Bldg Jail Contract Animal Control Management Maintenance Contract Contract Contract Contract Contract Contract 64 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2020 Budget The Operations & Administrative Services Department is composed of three divisions, the Deputy City Manager Division, the Finance Division, and the Human Resources Division. 013 - Deputy City Manager Division The Deputy City Manager (DCM) supervises the Community and Public Works Department, assists the City Manager in organizing and directing the other operations of the City, and assumes the duties of City Manager in his/her absence. Accomplishments for 2018 • Supported the 2018 Goals of the Legislative and Executive Branch. • Worked with the City Manager and Staff to develop the 2019 Business Plan. • Continued to improve staff communication and efficiency as part of the 2017 reorganization. • Completed the recruitment processes for ongoing large industrial projects. • Completed the designs for the Barker Grade Separation Projects. Goals for 2019 • Support the 2019 Goals of the Legislative and Executive Branch. • Continue work on acquiring funds and completing design for the Pines Road Grade Separation Project. • Complete the implementation of the Pavement Management Program. • Implement marketing strategies to attract and retain businesses and increase tourism. Budget Summary Personnel - FTE Equivalents Deputy City Manager Senior Administrative Analyst Public Information Officer Administrative Analyst Office Assistant I Office Assistant 11 Total FTEs Intern 2016 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2017 Actual 1.0 1.0 1.0 1.0 1.0 1.0 6.0 2018 Actual 2019 Budget 2020 Budget 1.0 1.0 1.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 1.0 0.0 0.0 1.0 0.0 0.0 3.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 Budget Detail Wages, Payroll Taxes & Benefits $ 518,914 $ 637,606 $ 354,918 $ 224,619 $ 234,012 Supplies 1,137 1,277 425 2,000 950 Services & Charges 89,147 52,555 83,335 44,425 42,225 Nonrecurring Software Purchase (Q -Alert) 0 0 13,195 0 0 Total Deputy City Manager Division $ 609,198 $ 691,438 $ 451,873 $ 271,044 $ 277,187 65 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2020 Budget 014 - Finance Division The Finance Division provides financial management services for all City departments. Programs include accounting and financial reporting, payroll, accounts payable, purchasing, budgeting and financial planning, treasury, information technology and investments. The division is also responsible for generating and analyzing financial data related to the City's operations. The department prepares Finance Activity Reports for review by the City Manager and City Council as well as the Comprehensive Annual Financial Report (CAFR) that is subject to an annual audit by the Washington State Auditor's Office. Accomplishments for 2019 • Implemented audit recommendations. • Completed the 2018 CAFR by May 30, 2019, and received a "clean audit opinion". • Maintained consistent levels of service in payroll, accounts payable, budget development, periodic financial report preparation, and information technology services. • Continued with the ongoing process of refining the replacement program for IT resources. Goals for 2020 • Maintain a consistent level of service in payroll, accounts payable, budget development, periodic and annual financial report preparation and information technology services. • Work with Finance staff to cross -train position responsibilities and knowledge base where possible. The Finance department will implement further cross training procedures among department personnel to provide adequate coverage if or when unforeseeable circumstances arise. • Provide adequate training opportunities to allow staff members to remain current with changes in pronouncements by the Governmental Accounting Standards Board (GASB), changes in the Eden financial management system, and changes in the electronic technology that allows all City employees to be more efficient and effective. • Continue with the ongoing process of refining the replacement program for IT hardware resources including server hardware, network hardware, printers, and network -based appliances (firewalls, email backup, network switches, intrusion prevention hardware, etc.), desktop computers, and the phone system. This will continue to be the foundation for future budget developments and in large part dictate operational workload through the course of the next year. • Explore new software to replace GASB 34 reporter to improve the efficiency of preparing the financial report. Budget Summary Personnel - FTE Equivalents Finance Director Accounting Manager Accountant/Budget Analyst Accounting Technician IT Manager IT Specialist GIS/Database Administrator Help Desk Technician Total FTEs 2016 Actual 1.00 1.00 3.75 2.00 0.00 2.00 1.00 1.00 11.75 2017 Actual 1.00 1.00 3.75 2.00 0.00 3.00 1.00 0.00 11.75 2018 Actual 1.00 1.00 3.75 2.00 0.00 3.00 1.00 0.00 11.75 2019 Budget 1.00 1.00 3.75 2.00 0.00 3.00 1.00 0.00 11.75 2020 Budget 1.00 1.00 3.75 2.00 1.00 2.00 1.00 0.00 11.75 Budget Detail Wages, Payroll Taxes & Benefits $ 1,149,070 $ 1,209,761 $ 1,269,966 $ 1,393,130 $ 1,443,953 Supplies 5,147 3,507 3,350 6,450 6,450 Services&Charges 19,181 20,764 20,667 28,120 28,120 Total Finance Division $ 1,173,398 $ 1,234,032 $ 1,293,983 $ 1,427,700 $ 1,478,523 66 Fund: 001 Dept: 018 General Fund Operation & Administrative Services Spokane Valley 2020 Budget 016 - Human Resources Division Human Resources (HR) is administered through the City Manager. The HR operation provides services in compensation, benefits, training and organizational development, staffing, employee relations, and communications. The Human Resources Office also provides Risk Management services as well as Website and Mobile App design and maintenance Accomplishments for 2019 • Implemented changes to personnel systems in response to collective bargaining. • Reviewed employee policies for necessary changes. • Reviewed City risk management practices for possible improvements and/or savings. • Attained the AWC WeIlCity Award for 2019. • Provided City-wide training in First Aid Goals for 2020 • Implement the City's comprehensive employee emergency response plan. • Provide anti harassment training for all staff. • Continue to grow and develop the City's Wellness program and Achieve the 2020 WeIlCity Award. • Enhance the City's employee recruitment program to address challenges to fill vacancies. • Support efforts to enhance the security of City employees through Training and Automated Systems. Budget Summary Personnel - FTE Equivalents Human Resource Manager Human Resource Technician Total FTEs 2016 Actual 1.0 1.0 2.0 2017 Actual 1.0 1.0 2.0 2018 Actual 1.0 1.0 2.0 2019 Budget 1.0 1.0 2.0 2020 Budget 1.0 1.0 2.0 Budget Detail Wages, Payroll Taxes & Benefits $ 226,290 $ 235,127 $ 251,995 $ 269,980 $ 281,331 Supplies 234 1,469 1,227 1,630 1,280 Services & Charges 15,710 15,947 21,949 34,233 30,705 Total Human Resources Division $ 242,234 $ 252,543 $ 275,171 $ 305,843 $ 313,316 67 Fund: 001 Dept: 032 General Fund Public Works Spokane Valley 2020 Budget The Public Works Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1, 2017. Historical information will be included here for comparison purposes until the prior years' activity drops off of the below Budget Summary. Budget Summary Personnel - FTE Equivalents Public Works Director Administrative Assistant Capital Improvements Program Manager Engineer Engineering Technician I Engineering Technician 11 Maint/Const Inspector Planning Grants Engineer Senior Engineer Senior Engineer - Proj Mgmt Total FTEs 2016 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.5 0.375 0.0 2.0 10.875 2017 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.5 0.375 0.0 2.0 10.875 2018 Actual 0 0 0 0 0 0 0 0 0 0 0 2019 Budget 0 0 0 0 0 0 0 0 0 0 0 2020 Budget 0 0 0 0 0 0 0 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 660,386 $ 658,439 $ 0 $ 0 $ 0 Supplies 9,209 12,469 0 0 0 Services & Charges 102,733 88,179 0 0 0 Total Public Works $ 772,328 $ 759,087 $ 0 $ 0 $ 0 68 Fund: 001 Dept: 033 General Fund City Hall Operations and Maintenance Spokane Valley 2020 Budget The Community and Public Works Division provides management and oversight of the City Hall Operations and Maintenance Department. This department is responsible for the overall operations and maintenance of the new City Hall facility, the construction of which broke ground in June of 2016 and was completed in the Fall of 2017. The building is located on a 3.38 acre site at the southeast corner of Sprague Avenue and Dartmouth Road. The City Hall Operations and Maintenance Department will be responsible for, among other things, the grounds maintenance, janitorial services, and maintenance of the HVAC and other building systems. This department will also be responsible for the operations and maintenance of other City facilities, such as the Valley Precinct and the Street Maintenance Shop, as time allows. Accomplishments for 2019 • Successfully filled maintenance staff position. • Coordinated emergency back-up generator installation w/Engineering. • Address condensate drainage (ice hazard) in vehicle cage. Goals for 2020 • Explore opportunities for cost savings related to contract services: landscape maintenance, etc. • Enhance newly -created maintenance request system to more easily prioritize requests. • Continue to coordinate maintenance activities with SVPD Precinct staff. • Continue to coordinate maintenance activities with Street Maintenance Shop staff. • Refine City Hall security system functions to reduce false alarms. • Create annual building systems maintenance schedule: elevator, alarm, suppression, etc. • Coordinate emergency preparedness drills with affected staff and coordinating agencies. • Complete City Hall facade improvements following maintenance/repair activities. Budget Summary Personnel - FTE Equivalents Maintenance Worker - Facilities Total FTEs 2016 Actual 0.0 0.0 2017 Actual 1.0 1.0 2018 Actual 1.0 1.0 2019 Budget 1.0 1.0 2020 Budget 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 74,264 $ 90,839 $ 94,270 Supplies 0 3,289 27,757 30,500 28,000 Services & Charges 0 55,159 163,323 170,555 174,000 Nonrecurring expenditures 0 36,509 0 500,000 0 Total Administrative Division $ 0 $ 94,957 $ 265,344 $ 791,894 $ 296,270 69 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2020 Budget The Community and Public Works Department is a new department as a result of the City's reorganization effective April 1, 2017. This Department is a consolidation of the previous Public Works and Community and Economic Development Departments. It is comprised of three divisions: the Engineering Division, the Economic Development Division, and the Building and Planning Division. 041 -Engineering Division The Engineering Division combines Development Engineering from the previous Community & Economic Development Department with the engineering service provided by the previous Public Works Department. The Engineering Division includes the following functions: Capital Improvement Program (CIP) plans, designs, and constructs new facilities and maintains, preserves, and reconstructs existing facilities owned by the City of Spokane Valley. Development Engineering (DE) ensures that land actions and commercial building permits comply with the adopted codes for private infrastructure development through plan review and construction inspection. Traffic Management and Operations provides traffic engineering for safe and efficient multi -faceted transportation systems throughout the City (included in the Street Fund #101). Utilities oversees the City's surface and Stormwater Utility, manages the City's contracts for solid waste collection and disposal, and coordinates other utility issues on behalf of the City as assigned (included in the Stormwater Management Fund #402). Street Maintenance provides responsive maintenance and repairs for 461 center line miles of City streets. The City of Spokane Valley operates ten City -owned snow plows which are responsible for the clearing of the priority 1 and 2 roads along with selected hillsides (included in the Street Fund #101). Accomplishments for 2019 • Implemented approved capital projects. • Administered and managed state and federal funds received for capital projects. • Assisted with the preparation of grant applications for capital projects. • Finalized and selected the preferred alternative for the Pines Road Grade Separation Project. • Continued final design engineering and right-of-way acquisition for the Barker Road Grade Separation Project. • Continued work on permit process and customer service improvement. • Continued to coordinate regional transportation issues with Spokane Regional Transportation Council, adjoining municipalities, and the Washington State Department of Transportation. • Implemented enhanced workflow procedures for following state and federal funding guidelines. • Continued development of a comprehensive Pavement Preservation Program. Goals for 2020 • Implement approved capital projects. • Complete the design and right-of-way acquisition processes for the Barker Road Grade Separation Project. • Continue work on acquiring funds for completion of the Pines Road Grade Separation Project. • Administer and manage state and federal funds received for capital projects. • Assist in the preparation of grant applications for capital projects. • Continue to coordinate regional transportation issues with SRTC, WSDOT, and other agencies. • Maintain development engineering plan review times of less than two weeks. • Finalize a comprehensive Pavement Preservation Program, including funding source identification. • Begin the process of developing a city-wide, comprehensive Asset Management Program. (continued on next page) 70 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2020 Budget (continued from prior page) Personnel - FTE Equivalents Administrative Assistant Assistant Engineer City Engineer Engineer Engineering Manager Engineering Tech 1 Engineering Tech 11 Main/Construction Inspector Planning Grants Engineer Senior Dev Engineer Senior Engineer-Proj Mgmt. Water Resource Sr. Engineer Total FTEs Budget Summary 2016 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Actual 2.0 0.0 1.0 1.0 1.0 1.0 0.5 2.0 0.0 1.0 1.5 1.0 12.0 2019 Budget 2.0 0.45 1.0 0.5 1.0 1.5 0.75 2.0 0.375 1.0 1.7 1.0 13.275 2020 Budget 2.0 0.20 1.0 1.0 1.0 1.5 0.75 2.0 0.375 1.0 1.7 1.0 13.525 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 1,234,170 $ 1,628,048 $ 1,726,845 Supplies 0 0 22,772 27,100 32,850 Services & Charges 0 0 149,142 186,469 212,036 Total Engineering Division $ 0 $ 0 $ 1,406,084 $ 1,841,617 $ 1,971,731 * These positions are budgeted partially to the Engineering Division in the General Fund with the balance budgeted as a part of Capital Projects Funds, the Street Fund #101, and the Stormwater Fund #402. 71 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2020 Budget 042 - Economic Development Division The Economic Development Division oversees the Comprehensive Plan, the Six -Year Transportation Improvement Plan (TIP), Community Development Block Grants and Public Relations. The Division works to build relationships with businesses, the community, and economic development partners to pursue economic development strategies ensuring long-term fiscal strength of the City. Accomplishments for 2019 • Continued to work with Retail Strategies to implement the retail improvement strategy. • Updated implementation strategies in the Comprehensive Plan through the annual process. • Pursued infrastructure improvements in the Northeast Industrial Area to foster economic development. • Used targeted marketing campaigns to promote business growth, attraction, and retention. • Implemented marketing strategies to attract and retain businesses and increase tourism. • Collaborated with economic development partners and related service providers. • Identified and applied for a CERB grant to further our economic development initiatives. • Used CDBG funds to further complete the SRTS network in low and moderate income areas. • Continued to develop our social media presence to expand communications. • Attended Inland Northwest Partners quarterly meetings and SRTC planning committees. • Developed and coordinated the transportation improvement program. • Assisted in the evaluation of transportation and traffic impacts relating to development. • Evaluated capital projects to further implement the tourism strategy. • Purchased radio ads to promote Crave NW, Cycle Celebration, Valleyfest and Oktoberfest. • Continued to seek partnerships with schools and workforce development agencies. • Updated multimodal policies and maps in the Comprehensive Plan through the annual process. Goals for 2020 • Implement the retail recruitment strategy • Collaborate with the private sector to facilitate the successful development of Mirabeau Point. • Evaluate and develop criteria to assist in the evaluation of annexations. • Promote the completion of the Appleway Trail. • Research and identify target industries for recruitment, retention and expansion. • Collaborate with economic development partners and related service providers. • Identify infrastructure improvements needed to foster economic development. • Participate in regional economic, transportation and planning committees. • Use CDBG funds to support economic vitality in low and moderate income areas. • Seek grants to support economic development initiatives. • Seek opportunities to implement the tourism strategy. • Continue to implement new methods and technologies to expand communications and enhance public engagement. • Continue to implement marketing strategies to increase tourism. • Work with community partners to enhance existing events and bring new events to Spokane Valley venues. • Seek partnership opportunities with schools and workforce development agencies. • Improve and prioritize website content to better serve the needs of city residents. • Develop a branded series of print materials informing citizens of city services and how to access them. • Update the city's newsletter to produce fewer issues with more comprehensive customer -focused information. • Implement a city Instagram page and maintain it with timely and interesting photos. • Utilize new and existing social media platforms to increase citizen pride and the public's awareness of city services. • Continue to evaluate the city's website and investigate potential improvements. • Develop brand imagery into Constant Contact for emails and news release correspondence. • Coordinate with chamber to plan and execute a successful state of the city event. • Develop an introductory email message to new subscribers. • Form PIO group of local organizations to partner on sharing information and communication strategies. • Develop an citywide Communications Plan. • Increase media contacts and establish and retain media relationships for greater sharing of city services. (continued on next page) 72 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2020 Budget (continued from prior page) Personnel - FTE Equivalents Economic Development Manager Economic Development Specialist Planning Grants Engineer Public Information Officer Senior Transportation Planner Office Assistant I Total FTEs Interns Budget Summary 2016 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2017 Actual 0.0 0.0 0.0 0.0 0.0 0.0 0.0 2018 Actual 2019 Budget 2020 Budget 1.0 1.0 1.0 2.0 2.0 2.0 0.375 0.0 0.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 6.375 6.000 6.000 0.0 0.0 1.0 1.0 1.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 655,942 $ 670,942 $ 724,084 Supplies 0 0 3,008 3,000 3,000 Services & Charges 0 0 294,699 356,795 392,745 Nonrecurring - Retail Recruiter 0 0 23,000 25,000 0 Total Engineering Division $ 0 $ 0 $ 976,649 $ 1,055,737 $ 1,119,829 73 Fund: 001 Dept: 040 General Fund Community & Public Works Spokane Valley 2020 Budget 043 - Building and Planning Division The Building and Planning Division is responsible for implementing and enforcing the State Building Code as required by state law. The purpose of the International Codes, as adopted by the State of Washington and City of Spokane Valley, is to promote the health, safety, and welfare of the occupants or users of the building and structures and the general public by requiring minimum performance standard for structural strength, exit systems, stability sanitation, light, ventilation, energy conservation, and fire safety to ensure the City's comply with various codes. The Planning program's current primary responsibilities include processing revisions to the City's Municipal Code, reviewing land use applications to ensure compliance with adopted development regulations, with the State Environmental Policy Act (SEPA)(RCW 43.21C), and with the state subdivision law (RWC 58.17). Accomplishments for 2019 • Implemented electronic submittals and plan review. • Continued to expand online permitting. • Began Code Enforcement educational awareness program to inform the public. • Continued cross training of staff to facilitate coverage during times of lean staffing. • Maintained relationships with regional jurisdictions and outside review agencies. • Processed 2019 Comprehensive Plan amendments. • Successfully recruited and filled five vacant positions. Goals for 2020 • Enhance electronic plan submittal/review capabilities. • Continue to expand online permitting to include additional project types. • Begin process for scanning commercial address files. • Continue to develop educational opportunities for public awareness of Code Enforcement Program. • Seek additional opportunities to develop relationships with outside agencies. • Repair/enhance SMARTGov reporting accuracy. • Participate in SMARTGov system focus group with other jurisdictions. • Utilize Office of City Attorney staff expertise related to legal aspects of code enforcement to improve case close-out. • Work with Economic Development team to improve website content/function. • Install customer terminal in Permit Center for self-help services. • Implement 2018 building codes as per SBCC adoption; process CTA related to SVMC Title 24 accordingly. Budget Summary Personnel - FTE Equivalents Administrative Assistant Assistant Building Official Building Inspector II Building Official Code Enforcement Officer Development Service Coordinator Engineering Tech Office Assistant I Office Assistant II Permit Facilitator Permit Specialist/Facilitator Planner Plans Examiner Senior Planner Senior Plans Examiner Total FTEs 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget 0.0 0.0 1.0 1.0 1.0 0.0 0.0 1.0 1.0 1.0 0.0 0.0 3.0 3.0 3.0 0.0 0.0 1.0 1.0 1.0 0.0 0.0 1.0 1.0 2.0 0.0 0.0 1.0 1.0 1.0 0.0 0.0 1.0 1.0 1.0 0.0 0.0 2.0 3.0 3.0 0.0 0.0 0.0 1.0 1.0 0.0 0.0 2.0 1.0 0.0 0.0 0.0 0.0 1.0 2.0 0.0 0.0 3.0 3.0 3.0 0.0 0.0 1.0 1.0 1.0 0.0 0.0 1.0 1.0 1.0 0.0 0.0 1.0 0.0 0.0 0.0 0.0 19.0 20.0 21.0 Budget Detail Wages, Payroll Taxes & Benefits $ 0 $ 0 $ 1,614,227 $ 1,926,519 $ 2,044,559 Supplies 0 0 25,114 44,200 47,000 Services & Charges 0 0 228,090 285,755 328,855 Intergovernmental Payments 0 0 38,718 25,000 0 Nonrecurring expenditures 0 0 0 0 13,700 Total Building Division $ 0 $ 0 $ 1,906,149 $ 2,281,474 $ 2,434,114 74 Fund: 001 Dept: 058 General Fund Community & Economic Development Spokane Valley 2020 Budget The Community and Economic Development Department was consolidated into the new Community and Public Works Department during the City's reorganization effective April 1, 2017. Historical information will be included here for comparison purposes until the prior years' activity drops off of the below Budget Summary. 050 - Administration Division Budget Summary Personnel - FTE Equivalents Community Development Director Administrative Assistant Total FTEs 2016 Actual 1.0 1.0 2.0 2017 Actual 1.0 1.0 2.0 2018 Actual 0 0 0 2019 Budget 0 0 0 2020 Budget 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 247,129 $ 77,974 $ 0 $ 0 $ 0 Supplies 3,207 2,463 0 0 0 Services & Charges 11,381 9,484 0 0 0 Nonrecurring expenditures 335,204 0 0 0 0 Total Administrative Division $ 596,921 $ 89,921 $ 0 $ 0 $ 0 Personnel - FTE Equivalents Engineer Senior Planner - CD E.D. Project Specialist Total FTEs 051 - Economic Development Division Budget Summary 2016 Actual 0.65 1.0 1.0 2.65 2017 Actual 0.65 1.0 1.0 2.65 2018 Actual 0 0 0 0 2019 Budget 0 0 0 0 2020 Budget 0 0 0 0 Budget Detail Wages, Payroll Taxes & Benefits $ 291,881 $ 439,185 $ 0 $ 0 $ 0 Supplies 965 1,517 0 0 0 Services & Charges 191,615 231,253 0 0 0 Nonrecurring expenditures 0 144,200 0 0 0 Total Economic Development Division $ 484,461 $ 816,155 $ 0 $ 0 $ 0 75 Fund: 001 Dept: 058 General Fund Community & Economic Development Spokane Valley 2020 Budget Personnel - FTE Equivalents Development Services Manager Engineer Assistant Engineer Senior Planner Planner Maint/Construction Inspector Code Enforcement Officer ROW Inspector Office Assistant I Senior Engineer Engineering Technician Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Intergovernmental Payments Total Development Services Division Personnel - FTE Equivalents Building Official Building Inspector II Planner Development Service Coordinator Engineering Tech Office Assistant I Permit Facilitator Plans Examiner Senior Plans Examiner Code Enforcement Officer Assistant Planner Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Building Division 055/056 - Development Services Division Budget Summary 2016 Actual 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 0.0 0.0 11.0 $ 1,158,836 10,657 251,364 21,662 $ 1,442,519 2017 Actual 1.0 2.0 1.0 1.0 2.0 1.0 0.0 1.0 1.0 0.0 0.0 10.0 2018 Actual 0 0 0 0 0 0 0 0 0 0 0 0 $ 843,860 $ 10,374 227,112 39,546 2019 Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 0 0 0 $ 1,120,892 $ 057 - Building Division Budget Summary 2016 Actual 1.0 3.0 2.0 1.0 1.0 2.0 2.0 1.0 1.0 0.0 0.0 14.0 $ 1,900,828 25,894 287,341 $ 2,214,063 2017 Actual 1.0 3.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 1.0 0.0 14.0 $ 1,096,598 10,413 75,917 $ 1,182,928 2020 Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 0 0 0 0 $ 2018 Actual 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 2019 Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 0 0 0 $ 0 0 0 0 0 2020 Budget 0 0 0 0 0 0 0 0 0 0 0 0 0 $ 0 0 0 0 0 0 $ 0 76 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2020 Budget The Parks and Recreation Department is composed of six divisions including Administration, Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. The overall goal of the department is to provide quality recreation programs and acquisition, renovation, development, operation and maintenance of parks and maintenance of parks and recreation facilities. 000 - Parks Administration Division The Administration Division provides direction and leadership for the Parks and Recreation Department in implementing the goals and objectives of the City Council and facilitates the general upkeep of parks and public areas of the City. Accomplishments for 2019 • Construct new restroom at Browns Park. • Complete the Appleway Trail University to Pines Amenities project. • Add a swingset to Edgecliff Park. • Repair/replace poured in place surfacing at Discovery Playground. • Completed one land acquisition. • Begin the design of the Evergreen to Sullivan section of the Appleway Trail. • Completed the update to the Parks and Recreation Master Plan. • Continue to implement the Browns Park Master Plan. Goals for 2020 • Complete Phase 2 of CenterPlace West Lawn Master Plan. • Complete construction of play equipment, restroom and shelter at Browns Park. • Complete construction of the Evergreen to Sullivan section of the Appleway Trail. • Work with DNR on the partnership for the 100 acre natural area adjacent to Mirabeau Park. • Complete one land acquisition. Personnel - FTE Equivalents Parks & Recreation Director Administrative Assistant Total FTEs Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Nonrecurring expenditures Total Parks Administration Division Budget Summary 2016 Actual 1.0 1.0 2.0 $ 232,889 3,258 22,803 83,951 $ 342,901 2017 Actual 1.0 1.0 2.0 2018 Actual 1.0 1.0 2.0 2019 Budget 1.0 1.0 2.0 2020 Budget 1.0 1.0 2.0 $ 242,763 $ 249,140 $ 271,865 $ 283,127 2,468 2,626 4,750 5,000 42,953 36,520 63,505 64,100 364,346 0 0 0 $ 652,530 $ 288,286 $ 340,120 $ 352,227 77 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2020 Budget 300 - Maintenance Division The Parks Maintenance Division is responsible for the contracted maintenance and upkeep of our parks and public areas including the Centennial Trail. Budget Detail Supplies Services & Charges Total Maintenance Division Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 13,809 $ 1,625 $ 414 $ 4,000 $ 3,500 876,115 845,108 886,122 889,500 914,000 $ 889,924 $ 846,733 $ 886,536 $ 893,500 $ 917,500 301 - Recreation Division The Recreation Division coordinates and facilitates the delivery of recreation programs and service throughout the City and the City's Park system. Accomplishments for 2019 • Provided a new summer camp for teens entering 6th -9th grades. • Created new community event - Game On at Terrace View Park for parks and recreation month. • Continue to provide quality recreation programs for the Spokane Valley Community. • Created position description for Recreation Specialist position. • Offer affordable community events for families, teens, and the Community. Goals for 2020 • Expand and continue the summer camp for teens. • Continue National Parks and Recreation community celebration at Terrace View Park. • Provide walking program for community members. • Continue to provide quality Recreation programs for Spokane Valley Community. • Enhance Summer Parks Programs Kick -Off events. • Foster relationships with Community partners. Budget Summary 2016 Actual Personnel - FTE Equivalents Recreation Coordinator 1.0 Budget Detail Wages, Payroll Taxes & Benefits Supplies Services & Charges Total Recreation Division 2017 Actual 1.0 2018 Actual 1.0 2019 Budget 1.0 2020 Budget 1.6 $ 157,707 $ 95,062 $ 128,784 $ 161,863 $ 231,081 5,773 3,976 3,968 8,650 8,650 72,052 54,312 65,745 84,305 86,190 $ 235,532 $ 153,350 $ 198,497 $ 254,818 $ 325,921 78 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2020 Budget 302 -Aquatics Division The City of Spokane Valley owns three pools: Park Road Pool, Terrace View Pool, and Valley Mission Pool. Services include open swim, swim lessons, swim team and facility rentals. In addition, the City leases a portion of Valley Mission Park to Splashdown Inc. for a water park. The City currently is contracting with the YMCA for all aquatic activities within the City. The YMCA provides the lifeguards and maintains the pools during the season. Accomplishments for 2019 • Maintained full summer swimming program. • Maintained Paws in the Pool Program. • Continued to partner with Make A Splash to offer free swim sessions and water safety clinics at all pools. Goals for 2020 • Maintain full summer swimming program. • Maintain Paws in the Pool Program. • Continue to partner with Make A Splash to offer free swim sessions at all pools. • Continue to partner with Make A Splash to offer free water safety clinics at all pools. Budget Summary Budget Detail Supplies Services & Charges Total Aquatics Division 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 1,517 $ 42 $ 240 $ 2,000 $ 2,000 460,474 474,626 471,427 489,153 499,853 $ 461,991 $ 474,668 $ 471,667 $ 491,153 $ 501,853 79 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2020 Budget 304 - Senior Center Division The City of Spokane Valley Parks and Recreation Department assumed operational control of the Valley Senior Center in 2003. Accomplishments for 2019 • Continued to enhance the resource and referral information at the reception desk to be better equipped to handle calls. • Continued to work with the Board on providing board training classes. • Worked closely with the Parks & Recreation Director on programs being offered to seniors. • Developed transition plan for retiring Senior Center Specialist. Goals for 2020 • Continue to enhance the resource and referral information at the reception desk to be better equipped to handle calls. • Continue to work with the Board on providing board training classes. • Work closely with the Parks & Recreation Director on programs being offered to seniors. • Develop transition plan for new Senior Center staff. Budget Summary Personnel - FTE Equivalents Senior Center Specialist Total FTEs 2016 Actual 1.0 1.0 2017 Actual 1.0 1.0 2018 Actual 1.0 1.0 2019 Budget 1.0 1.0 2020 Budget 0.4 0.4 Budget Detail Wages, Payroll Taxes & Benefits $ 85,521 $ 88,210 $ 90,998 $ 96,407 $ 36,347 Supplies 1,170 592 212 1,600 1,600 Services & Charges 1,645 1,473 870 4,900 5,500 Total Senior Center Division $ 88,336 $ 90,275 $ 92,080 $ 102,907 $ 43,447 80 Fund: 001 Dept: 076 General Fund Parks & Recreation Spokane Valley 2020 Budget 305 - CenterPlace Division Construction of Mirabeau Point CenterPlace began in late 2003 and was completed mid -year 2005. The project represented the culmination of eight years of planning and fundraising by Mirabeau Point Inc. and the joint involvement of the City and Spokane County. The approximately 54,000 square foot facility houses the City of Spokane Valley Senior Center, a great room/banquet facility, numerous meeting rooms, multi-purpose rooms and a high tech lecture hall. The facility combines with Mirabeau Meadows Parks and Mirabeau Springs to form a regional focal point for Northeastern Washington and Northern Idaho. Accomplishments for 2019 • Added a Farmer's Market event to CenterPlace. • Seek funding opportunities to finish construction of the CenterPlace West Lawn Master Plan. • Updated Business and Marketing plan for CenterPlace. • Developed a checklist of permits required for community events held on outdoor space to assist groups. • Developed plan to attract more community events to outdoor venue space. Goals for 2020 • Continue to improve Farmer's Market event at CenterPlace. • Update/create a marketing plan to include new West Lawn venue improvements. • Replace carpet in Park Admin offices and Rooms 108 and 111. • Create marketing materials for West Lawn venue. • Complete Phase 2 of the West Lawn Master Plan. Budget Summary Personnel - FTE Equivalents Customer Relations/Facilities Coordinator Administrative Assistant Office Assistant I Maintenance Worker Total FTEs 2016 Actual 1.0 1.0 1.0 2.0 5.0 2017 Actual 1.0 1.0 1.0 2.0 5.0 2018 Actual 1.0 1.0 1.0 2.0 5.0 2019 Budget 1.0 1.0 1.0 2.0 5.0 2020 Budget 1.0 1.0 1.0 2.0 5.0 Budget Detail Wages, Payroll Taxes & Benefits $ 467,950 $ 491,576 $ 440,345 $ 541,273 $ 538,083 Supplies 59,418 81,169 74,498 70,774 85,537 Services & Charges 309,359 297,318 303,321 344,285 341,739 Nonrecurring Expenditures 21,420 1,000 8,255 0 9,500 Total CenterPlace Division $ 858,147 $ 871,063 $ 826,419 $ 956,332 $ 974,859 81 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2020 Budget The General Government Department accounts for those activities that are not specific to the functions of any particular General Fund Department or operation. Expenditures recorded here are composed of City Hall bond payments; information technology equipment and services; capital costs that benefit more than one department; support of agencies external to the City that provide social service programs and economic development services; and transfers to other City funds for property/casualty insurance premiums (Fund #502), park capital projects (Fund #309) and the pavement preservation program (Fund #311). Budget Summary Supplies Employee Recognition -Operating Supplies Office & Operating Supplies Small Tools & Minor Equipment Computer Hardware - Non Capital Computer Software - Non Capital Office & Operating Supplies 2016 Actual $ 599 41 5,825 54,773 20,859 9,196 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 1,674 $ 2,975 S 1,700 $ 1,700 552 432 0 0 3,030 2,907 6,900 5,600 46,050 24,674 42,250 46,700 11,249 8,417 25,800 35,300 8,876 4,242 9,700 9,700 91,293 71,431 43,646 86,350 99,000 Other Services & Charges Professional Services - Misc Studies 99,509 81,667 173,310 245,000 218,000 Accounting & Auditing 82,775 83,684 86,302 95,000 95,000 Employee Recognition & Safety Program 917 0 0 1,000 1,000 Postage 82 0 215 2,500 2,500 Telephone Service 7,077 11,205 12,319 12,300 12,500 Cell Phones 1,680 1,649 2,297 5,700 3,000 Internet Service 8,114 7,696 8,639 9,000 9,000 Taxes and Assessments 0 912 781 1,000 1,000 Electricity 0 0 1,462 0 0 City Wide Records Management 0 0 0 10,000 10,000 Sewer 0 523 949 500 0 City Hall Rent 437,864 0 0 0 0 Facility Repairs & Maintenance 1,595 4,003 8,508 0 5,000 Professional Services 0 0 1,400 0 0 Equip Repair & Maint-Hardware Support 34,611 35,959 26,572 36,800 32,200 IT Support 12,659 18,716 30,312 29,200 27,500 Software Licenses & Maintenance 82,967 88,525 86,169 91,900 91,200 Merchant Charges (Bankcard Fees) 287 186 226 500 500 Network Infrastructure Access 17,662 4,732 4,714 6,000 5,000 Equipment Rental 4,261 4,264 4,264 4,300 4,300 Interfund Vehicle Lease 500 1,000 500 500 500 Printing & Binding 589 0 646 600 600 Miscellaneous Services 5,378 4,919 6,992 5,400 7,000 General Operating Leases: Computer 46,480 57,556 53,894 65,000 55,000 Economic Development -Site Selector 9,041 9,373 10,897 10,000 11,000 Outside Agencies- Social Svc & Econ. Dev. 0 91,924 82,381 182,000 182,000 Professional Services - Economic Dev. 60,216 0 0 0 0 Contracted economic dev. 43,000 0 0 0 0 Professional Services - Social Services 43,496 55,911 66,251 0 0 Alcohol Treatment: Liquor Excise Tax 8,710 9,077 9,594 9,000 9,600 Alcohol Treatment: Liquor Profits 16,081 15,900 15,725 16,000 16,000 $ 1,025,551 $ 589,383 $ 695,319 $ 839,200 $ 799,400 (continued to next page) 82 Fund: 001 Dept: 090 General Fund General Government Spokane Valley 2020 Budget (continued from previous page) Intergovernmental Services Election Costs Voter Registration Taxes and assessments Spokane County Air Pollution Authority Capital Outlays Computer Hardware - Capital Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 0 $ 69,973 $ 91,980 $ 106,300 $ 110,000 85,893 86,932 20 100,000 100,000 892 0 0 12,100 12,100 116,432 130,928 134,493 137,300 140,411 203,217 287,834 226,493 355,700 362,511 23,802 23,802 7,387 125,799 7,387 125,799 65,000 57,500 65,000 57,500 Debt Service: Principal Interest and Other Debt Service Costs 624 600 600 600 600 Interfund Payments for Service Transfer out - #204 (City Hall bond payment) 198,734 397,350 399,350 401,250 401,450 Transfer out - #309 (park capital prof) 260,122 160,000 160,000 160,000 160,000 Transfer out - #310 (bond pmt > $434.6 lease) 72,500 0 0 0 0 Transfer out - #310 (city hall o&m costs) 271,700 0 0 0 0 Transfer out - #311 (pvmnt preservation) 943,800 953,200 962,700 972,300 982,023 Transfer out - #501 (CenterPlace kitchen reserve) 0 36,600 36,600 36,600 36,600 Transfer out - #502 (risk management) 325,000 350,000 370,000 390,000 410,000 2,071,856 1,897,150 1,928,650 1,960,150 1,990,073 Miscellaneous SCRAPS pass through 1,209 1,145 1,137 1,300 1,300 Leasehold Excise Tax Pass -Through 628 778 544 800 800 1,837 1,923 1,681 2,100 2,100 Subtotal Recurring Expenditures $ 3,418,180 $ 2,855,707 $ 3,022,188 $ 3,309,100 $ 3,311,184 Nonrecurring/Nonrecurring Capital City Hall lease payment (2017 final year) 0 438,565 0 0 0 IT capital replacement 0 26,386 0 0 0 Computer Hardware - Capital 76,119 111,451 23,877 102,000 190,000 Computer Software - Capital 10,870 0 0 5,000 0 City Hall Generator 0 0 0 203,000 0 Transfer out - #122 (Replenish Winter Weather Resen 15,043 258,000 490,000 120,000 0 Transfer out - #309 (Park Capital) 0 0 423,206 1,681,000 1,500,000 Transfer out - #312 (capital reserve fund) 1,828,723 3,003,929 3,795,429 7,109,300 0 Transfer out - #314 (RR Grade Separation) 0 1,200,000 0 0 0 Transfer out - #501 (new code enf. vehicle) 0 0 0 0 30,000 1,930,755 5,038,331 4,732,512 9,220,300 1,720,000 Total Govemmental Division $ 5,348,935 $ 7,894,039 $ 7,754,700 $ 12,529,400 $ 5,031,184 83 Fund: 101 Street Fund Spokane Valley 2020 Budget The Street Fund was established to account for the activities associated with the provision of efficient and safe movement of both motorized and non -motorized vehicles, as well as pedestrians within the limits of the City, and coordinate convenient interconnect to the regional transportation system. Maintenance work includes snow and ice control, street pavement repairs, traffic signals and signs, landscaping and vegetation control, and many other street maintenance and repair activities. Accomplishments for 2019 • Continued development of a comprehensive Pavement Preservation Program. • Renewed contracts with private contractors for street maintenance services. • Continued the evaluation of the traffic management system to keep in-house or integrate into SRTMC. • Developed a preliminary maintenance program for traffic signal components to address aging infrastructure. • Continued evaluations of traffic signal timings for improved traffic through the Argonne, Pines, and Sullivan Corridors. • Continued on-going roadway maintenance and repairs utilizing in-house and contracted services. Goals for 2020 • Implement new contracts with private contractors for street maintenance services. • Continue on-going roadway and bridge maintenance and repairs. • Finalize the 6 -year Bridge Maintenance Program and begin its implementation. • Implement identified signal timing plans for the Argonne, Pines, and Sullivan Corridors. • Work with other departments in developing a city-wide, comprehensive Asset Management Program, which will include transportation operations facilities. • Finalize a comprehensive Pavement Preservation Program, including funding source identification. Budget Summary Personnel - FTE Equivalents Assistant Engineer Construction Inspector Engineering Tech II Maintenance/Construction Inspector Planning Grants Engineer Public Works Superintendent Senior Engineer - Traffic Traffic Engineer Total FTEs 2016 Actual 1.0 0.0 0.0 2.35 0.375 1.0 1.0 0.0 5.725 2017 Actual 1.0 0.0 0.0 2.35 0.375 1.0 1.0 0.0 5.725 2018 Budget 1.0 0.0 0.0 2.35 0.375 1.0 1.0 0.0 5.725 2019 Budget 0.25 1.50 0.25 2.35 0.375 1.0 1.0 1.0 7.725 2020 Budget 0.0 1.50 * 0.25 * 2.35 * 0.375 * 1.0 1.0 1.0 7.475 (continued to next page) • These positions are budgeted partially to the Street Fund with the balance budgeted as a part of the General Fund, Capital Projects Funds, and the Stormwater Fund #402. 84 Fund: 101 Street Fund Spokane Valley 2020 Budget (continued from previous page) Revenues Utility Tax Motor Vehicle Fuel Tax Multimodal Transportation Revenue Right -of -Way Maintenance Fee Investment Interest Miscellaneous Insurance proceeds Budget Summary 2016 Actual $ 2,069,309 2,005,870 95,509 56,035 5,886 226 59,426 2017 Actual $ 1,892,906 2,032,175 98,994 136,112 7,844 0 85,074 2018 Actual $ 1,758,370 2,063,390 133,525 94,571 17,503 22,265 11,711 Total revenues 4,292,261 4,253,105 4,101,335 Nonrecurring Revenues Grant Proceeds 12,066 1,340 0 0 0 Utility Tax Recovery 0 138,896 160,254 0 0 Transfers in - #122 0 0 0 120,000 0 Transfersin-#312 0 0 0 907,544 1,364,706 Total Nonrecurring Revenues 12,066 140,236 160,254 1,027,544 1,364,706 2019 Budget $ 1,600,000 2,030,900 132,200 70,000 6,000 10,000 0 3,849,100 2020 Budget $ 1,521,000 2,046,700 131,500 70,000 17,000 10,000 0 3,796,200 Expenditures Wages, Payroll Taxes & Benefits 728,627 811,264 774,688 1,057,744 1,059,613 Supplies 87,533 98,747 94,918 113,300 146,050 Services&Charges 2,122,931 2,125,091 2,014,797 2,326,974 2,426,467 Snow Operation 409,635 637,358 580,166 497,200 543,776 Intergovernmental Payments 836,101 748,291 824,175 855,000 922,000 Transfers out - #001 39,700 39,700 39,700 0 0 Transfers out - #311 (pvmnt pres) 67,342 67,342 67,342 0 0 Interfund Vehicle Lease -#501 (non -plow) 31,000 23,250 21,250 21,250 14,500 Interfund Vehicle Lease -#501 (plow replace) 40,000 77,929 77,929 77,929 48,500 Nonrecurring Expenditures Storage Unit at the Maintenance Facility 4,871 0 0 0 0 Construction 0 0 21,216 0 0 Traffic control improvements 59,695 0 17,252 68,000 0 Transportation Mgmt Center 1,465 0 0 0 0 Traffic Control Devices- Repair & Maint 0 0 10,478 0 0 Battery Backups for Intersections 0 15,579 0 0 0 Total Nonrecurring expenditures 4,428,900 4,644,551 4,543,911 5,017,397 5,160,906 Revenues over (under) expenditures (124,573) (251,210) (282,322) (140,753) 0 Beginning fund balance 1,443,077 1,318,504 1,067,294 784,972 644,219 Ending fund balance $ 1,318,504 $ 1,067,294 $ 784,972 $ 644,219 $ 644,219 85 Fund: 103 Paths & Trails Fund Spokane Valley 2020 Budget The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. For 2020 the Municipal Research and Services Center estimates the distribution back to cities will be $21.25 per person. Based upon a City of Spokane Valley population of 96,720 (per the Washington State Office of Financial Management on April 1, 2019) we anticipate the City will collect $2,055,300 in 2020. RCW 47.030.050 specifies that 0.42% of this tax must be expended for the construction of paths and trails and based upon the 2020 revenue estimate this computes to $8,600. The balance or $2,046,700 will be credited to Fund #101 for Street maintenance and operations. The portion of the motor vehicle tax allocated to the Paths and Trails Fund is by State Law restricted for the construction and/or improvement of paths and trails within the City. Because the cost of such projects is typically much greater than the funds generated in a single year, we typically leave the fund balance untouched until an adequate fund balance is available. The City transferred $50,000 in 2014 and $9,300 in 2016 and $50,000 in 2018 to Parks Capital Projects Fund #309 to be applied towards the Appleway Trail projects. Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest Total revenues Expenditures Capital Outlay Transfers out- #309 Total expenditures Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 8,460 $ 8,571 $ 8,703 $ 8,800 $ 8,600 170 369 390 400 400 8,630 8,940 9,092 9,200 9,000 0 0 0 0 0 9,300 0 50,000 0 0 9,300 0 50,000 0 0 Revenues over (under) expenditures (670) 8,940 (40,908) 9,200 9,000 Beginning fund balance 38,054 37,384 46,325 5,417 14,617 Ending fund balance $ 37,384 $ 46,325 $ 5,417 $ 14,617 $ 23,617 86 Fund: 104 Hotel/Motel Tax - Tourism Facilities Fund Spokane Valley 2020 Budget The Hotel/Motel Tax - Tourism Facilities Fund accounts for the receipt and expenditure of a special excise tax of 1.3% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities, which facilities generate overnight guests at lodging facilities subject to the taxes imposed. Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Expenditures Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 387,333 $ 400,509 $ 415,295 $ 390,000 $ 420,000 1,552 6,854 24,182 7,000 24,000 0 250,000 250,000 275,000 0 388,885 657,363 689,477 672,000 444,000 0 0 0 0 0 0 0 0 0 0 388,885 657,363 689,477 672,000 444,000 182,347 571,232 1,228,595 1,918,072 2,590,072 $ 571,232 $ 1,228,595 $ 1,918,072 $ 2,590,072 $ 3,034,072 Fund: 105 Hotel/Motel Tax Fund Spokane Valley 2020 Budget The Hotel/Motel Fund accounts for the receipt and expenditure of a special excise tax of 2% on the sale or charge made for the furnishing of lodging under RCW 82.08. These funds will be used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition or operation of tourism -related facilities, and marketing of special events and festivals designed to attract tourists. Revenues Hotel/Motel Tax Investment Interest Total revenues Expenditures Tourism Promotion Transfers out- #001 Transfers out- #104 Transfers out- #309 Total expenditures Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 596,373 $ 615,980 $ 646,975 $ 600,000 $ 650,000 1,275 3,549 7,058 2,000 6,000 597,648 619,529 654,033 602,000 656,000 498,172 351,674 321,934 242,000 795,000 30,000 15,778 26,037 30,000 30,000 0 250,000 250,000 275,000 0 58,387 0 0 0 0 586,559 617,452 597,971 547,000 825,000 Revenues over (under) expenditures 11,089 2,077 56,062 55,000 (169,000) Beginning fund balance 208,701 219,790 221,867 277,929 332,929 Ending fund balance $ 219,790 $ 221,867 $ 277,929 $ 332,929 $ 163,929 87 Fund: 106 Solid Waste Fund Spokane Valley 2020 Budget In 2003, the City of Spokane Valley entered into an interlocal agreement with the City of Spokane and Spokane County to join the existing Spokane Regional Solid Waste Management System for a period of eight years. In 2011, that agreement was extended through November 16, 2014. Committed to ensuring Spokane Valley citizens are provided with solid waste services that are affordable, sustainable, and environmentally responsible, in June 2014 the City of Spokane Valley opted to contract for solid waste transfer, transport and disposal services with Sunshine Recyclers, Inc. Services provided under the contract were effective November 17, 2014, and continue for a period of ten years with options for two three-year extensions. Terms of the contract require Sunshine to pay the City an annual administrative fee of $125,000 that will be used by the City to offset contract administrative costs and solid waste management within the city, including solid waste public educational efforts. The contract also provides that a road maintenance fee will be paid by Sunshine at the rate of $1 per ton for each ton in excess of 45,500 tons in a single contract year. Payments will be made to the City by March 31 of the year following the calendar year being measured. In June 2017, the City entered a contract with Waste Management for the collection of garbage, recyclables, and compostables for the period of April 1, 2018 through March 31, 2028 with the option of two additional two-year extensions. Terms of the contract require Waste Management to pay the City a one-time fee of $47,500 upon contract execution to reimburse the City for the costs of procuring the contract. Waste Management is also required to pay the City an monthly administrative fee of 12.5% of gross receipts, which is estimated to be approximately $1,500,000 in 2020. During the years of 2013 and 2014, the General Fund #001 funded various studies and fees related to the solid waste program and transferred $60,000 to the Solid Waste Fund #106 for the purpose of providing information materials and marketing necessary to inform residents and businesses of the change in solid waste transfer, transport and disposal. The total amount paid out of the General Fund for these expenditures was $202,121. Beginning in 2015 the Solid Waste Fund will reimburse the General Fund for these costs over a 5 -year period, which equated to an annual payment of $40,425 in the years 2015 through 2018, and a final payment of $40,422 in 2019. Revenues Administrative fees Solid Waste Road Wear Fee Investment interest Total revenues Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 125,000 $ 172,550 $ 182,900 $ 225,000 $ 225,000 17,677 59,389 1,108,028 1,500,000 1,500,000 184 1,334 12,487 1,300 12,000 142,861 233,273 1,303,415 1,726,300 1,737,000 Expenditures Education & Contract Administration 66,188 81,288 22,313 185,878 237,000 Transfers out - #001 40,425 40,425 40,425 40,422 0 Transfersout-#311 0 0 1,000,000 1,608,028 1,500,000 Total expenditures 106,613 121,713 1,062,738 1,834,328 1,737,000 Revenues over (under) expenditures 36,248 111,560 240,677 (108,028) 0 Beginning fund balance 42,874 79,122 190,682 431,359 323,331 Ending fund balance $ 79,122 $ 190,682 $ 431,359 $ 323,331 $ 323,331 88 Fund: 107 PEG Fund Spokane Valley 2020 Budget Under the City's cable franchise, the franchise grantee remits to the City as a capital contribution in support of Public Education Government (PEG) capital requirements an amount equal to $0.35 per subscriber per month to be paid to the City on a quarterly basis for the life of the franchise. Capital contributions collected under this agreement are allocated to PEG capital uses exclusively. PEG capital uses include in part the set up of equipment in the City Council Chambers that allows Spokane Valley to broadcast Council meetings both live and through subsequent reviews via digital recordings available on the City's website. Revenues Comcast PEG contribution Investment interest Total revenues Expenditures PEG Reimbursement - CMTV New City Hall Council Chambers Capital Outlay Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 79,427 $ 76,471 $ 81,322 $ 76,000 $ 79,000 784 1,676 971 0 0 80,211 78,147 82,293 76,000 79,000 117,000 0 38,955 40,100 39,500 5,435 208,714 0 0 0 18,617 54,937 13,344 31,000 45,500 141,052 263,651 52,299 71,100 85,000 (60,841) (185,504) 29,994 4,900 (6,000) 301,182 240,341 54,837 84,831 89,731 $ 240,341 $ 54,837 $ 84,831 $ 89,731 $ 83,731 Fund: 120 CenterPlace Operating Reserve Fund Spokane Valley 2020 Budget The CenterPlace Operating Reserve Fund was established as a result of a covenant related to the issuance of limited tax general obligation bonds initially issued in 2003 and refunded in 2014. The bonds were issued for the purpose of constructing the CenterPlace facility. As a part of the bond issuance the City agreed to establish a $300,000 operating reserve account that could be used to make debt service payments on the bonds and/or pay for operating expenses of CenterPlace. If at any time the City were to draw on these reserves it would have to prepare and follow a plan for reinstatement of those funds drawn. This reserve is required to be in place for the life of the bonds which run through December 1, 2033. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Budget Summary 2016 Actual $ 2017 Actual 0 $ 0 0 2018 Actual 0 $ 0 0 2019 Budget 0 $ 0 0 2020 Budget 0 $ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Revenues over (under) expenditures 0 0 0 0 0 Beginning fund balance 300,000 300,000 300,000 300,000 300,000 Ending fund balance $ 300,000 $ 300,000 $ 300,000 $ 300,000 $ 300,000 89 Fund: 121 Service Level Stabilization Reserve Fund Spokane Valley 2020 Budget The City has committed to maintaining an ending fund balance in the General Fund of at least 50% of recurring expenditures which is equivalent to 6 -months of operations. The Service Level Stabilization Reserve Fund serves as an emergency source of temporary financing to the General Fund in the event a downturn in the local economy resulted in a reduction of revenues that would otherwise compromise either the General Fund's minimum 50% reserve balance or historical levels of service. If an event such as a downturn in the economy resulted in the General Fund reserves dropping below 50% of recurring expenditures, then the Service Level Stabilization Reserve Fund could be drawn against to maintain the fund balance minimum. In no event would the Service Level Stabilization Reserve Fund be reduced to less than 60% of the current $5.5 million balance or $3.3 million. During 2018, this reserve balance was capped at $5.5 million and any additional interest earned was accumulated in the General Fund. This represents a Fiscal Policy of the City that is also stated in the City Manager's 2020 Budget Message located near the front of this budget document. Revenues Investment Interest Transfers in Total revenues Expenditures Operations Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2016 Actual 2017 Actual 2018 Actual $ 21,636 $ 16,575 $ O 0 21,636 16,575 2019 Budget 0 $ 0 0 0 0 0 O 0 0 0 O 0 0 0 21,636 16,575 0 0 2020 Budget $ 0 0 0 0 0 0 5,461,789 5,483,425 5,500,000 5,500,000 5,500,000 $ 5,483,425 $ 5,500,000 $ 5,500,000 $ 5,500,000 $ 5,500,000 Fund: 122 Winter Weather Reserve Fund Spokane Valley 2020 Budget The Winter Weather Reserve Fund was established through Ordinance No. 05-018 to provide an emergency reserve for use during unusually harsh winters and storms where the Street Fund #101 budget and fund balance are inadequate to accommodate the amount of related street maintenance, including but not limited to snow plowing, sanding, and deicing, that may be necessary. In the event the City draws against this fund in any given winter, we will strive to replenish the balance back to approximately $500,000 through subsequent years' transfers. Due to the uncertainty of when this fund might be drawn upon we actually budget the same $500,000 in both 2019 and 2020 even though we recognize there exists only $500,000 to address this issue if it should arise. Revenues Investment Interest Transfers in - #001 FEMA Grant Proceeds Total revenues Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 1,961 $ 3,712 $ 5,353 $ 5,000 $ 5,400 15,043 258,000 490,000 120,000 0 38,804 3,170 0 0 0 55,808 264,882 495,353 125,000 5,400 Expenditures Transfer out - #101 0 0 0 120,000 0 Street Maintenance Expenditures 257,445 500,000 0 500,000 500,000 Total expenditures 257,445 500,000 0 620,000 500,000 Revenues over (under) expenditures (201,637) (235,118) 495,353 (495,000) (494,600) Beginning fund balance 444,472 242,835 7,717 503,070 508,070 Ending fund balance $ 242,835 $ 7,717 $ 503,070 $ 8,070 $ 13,470 90 Fund: 204 Limited Tax General Obligation (LTGO) Bond - Debt Service Fund Spokane Valley 2020 Budget This fund is used to account for the accumulation of resources for, and the payment of limited tax general obligation (LTGO) bonds also referred to as councilmanic or non -voted bonds. When LTGO bonds are issued the City irrevocably pledges the full faith, credit and resources necessary to make timely payments of principal and interest, within constitutional and statutory limitations pertaining to non -voted general obligations. In 2003 the City issued $9,430,000 in LTGO bonds, the proceeds of which were used to finance both the construction of CenterPlace and road and street improvements surrounding the facility. In 2014 the City refunded the LTGO bonds in order to take advantage of lower interest rates which resulted in a reduction in subsequent annual bond payments (much like refinancing a home mortgage). At the completion of the bond refunding there remained $7,035,000 of LTGO bonds. Of this total: • $5,650,000 remained on the original debt used towards the construction of CenterPlace. These bonds will be paid off in annual installments over the 20 -year period ending December 1, 2033. Annual debt service payments on these bonds are provided by the Spokane Public Facilities District. At January 1, 2020, the outstanding balance on this portion of the bond issue will be $4,390,000. • $1,385,000 remained on the original debt used towards the road and street improvements. These bonds will be paid off in annual installments over the 10 -year period ending December 1, 2023. Annual debt service payments on these bonds are provided by equal distributions from the 1st and 2nd quarter percent real estate excise tax (Funds #301 and #302). At January 1, 2020, the outstanding balance on this portion of the bond issue will be $590,000. In 2016 the City issued $7,275,000 in LTGO bonds, the proceeds of which will be used to finance the construction of a new City Hall building along with $6.3 million of City cash that has been set aside for this purpose. These bonds will be paid off in annual installments over the 30 -year period ending December 1, 2045. Annual debt service payments on these bonds are provided by transfers in from the General Fund. At January 1, 2020, the outstanding balance on the bond issue will be $6,735,000. Revenues Spokane Public Facilities District Transfers in - #001 Transfers in - #301 Transfers in - #302 Total revenues Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 380,300 $ 379,750 $ 414,050 $ 432,150 $ 459,500 198,734 397,350 399,350 401,250 401,450 83,400 79,426 82,000 82,475 80,375 83,400 79,425 82,000 82,475 80,375 745,834 935,951 977,400 998,350 1,021,700 Expenditures Debt Service Payment - CenterPlace 380,300 379,750 414,050 432,150 459,500 Debt Service Payment - Roads 166,800 162,900 164,000 164,950 160,750 Debt Service Payments - City Hall/LTGO'16 198,734 397,350 399,350 401,250 401,450 Total expenditures 745,834 940,000 977,400 998,350 1,021,700 Revenues over (under) expenditures 0 (4,049) 0 0 0 Beginning fund balance 4,049 4,049 0 0 0 Ending fund balance $ 4,049 $ 0 0 0 0 91 Fund: 301 REET 1 Capital Projects Fund Spokane Valley 2020 Budget This fund is used to account for the collection and expenditures of the first one-quarter of one -percent real estate excise tax (REET 1) that is authorized through RCW 82.46. This quarter percent must be expended for purposes identified in the capital facilities plan element of our comprehensive plan. RCW 82.46.010(6), defines "capital projects" as: those public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets; roads; highways; sidewalks; street and road lighting systems; traffic signals; bridges; domestic water systems; storm and sanitary sewer systems; parks; recreational facilities; law enforcement facilities; fire protection facilities; trails; libraries; administrative and judicial facilities. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 1 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Transfers out - #314 (Barker Grade Separation) Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2016 Actual $ 1,176,911 7,609 1,184, 520 83,400 579,636 365,286 3,893 2017 Actual $ 1,503,787 21,598 1,525,385 79,426 294,558 660,479 111,941 1,032,215 1,146,404 2018 Actual $ 1,968,317 47,046 2,015,363 2019 Budget $ 1,400,000 22,000 1,422,000 2020 Budget $ 1,000,000 35,000 1,035,000 82,000 82,475 80,375 901,287 475,736 1,089,148 685,329 734,300 772,639 (8,147) 451,053 49,041 1,660,469 1,743,564 1,991,203 152,305 378,981 354,894 (321,564) (956,203) 1,594,088 1,746,393 2,125,374 2,480,268 2,158,704 $ 1,746,393 $ 2,125,374 $ 2,480,268 $ 2,158,704 $ 1,202,501 92 Fund: 302 REET 2 Capital Projects Fund Spokane Valley 2020 Budget This fund is used to account for the collection and expenditures of the second one-quarter of one -percent real estate excise tax (REET 2) that is authorized through RCW 82.46. This quarter percent may only be levied by cities that are planning under the Growth Management Act and may only be expended for purposes identified in the capital facilities plan element of their comprehensive plan. RCW 82.46.035(5) defines "capital projects" as: public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation, or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems, and planning, construction, reconstruction, repair, rehabilitation, or improvement of parks. Noteworthy here is that acquisition of land for parks is not a permitted use of REET 2 receipts, although it is a permitted use for street, water and sewer projects. Revenues recorded in this fund are typically used as a matching funds for street related construction projects that are accounted for in Street Capital Projects Fund #303, Pavement Preservation Fund #311, and to pay for a portion of the annual bond payment on the City's 2014 LTGO bonds that are accounted for in the LTGO Debt Service Fund #204. Revenues REET 2 - Taxes Investment Interest Total revenues Expenditures Transfers out - #204 Transfers out - #303 Transfers out - #311 (pavement preservation) Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2016 Actual $ 1,176,911 8,189 1,185,100 83,400 164,151 365,286 612,837 2017 Actual $ 1,503,787 25,594 1,529,381 79,425 81,613 660,479 2018 Actual $ 1,968,317 61,879 2,030,196 82,000 1,031,071 685,329 821,517 1,798,400 2019 Budget $ 1,400,000 25,000 1,425,000 82,475 355,587 734,300 2020 Budget $ 1,000,000 35,000 1,035,000 80,375 404,318 772,638 1,172,362 1,257,331 572,263 707,864 231,796 252,638 (222,331) 1,728,297 2,300,560 3,008,424 3,240,220 3,492,858 $ 2,300,560 $ 3,008,424 $ 3,240,220 $ 3,492,858 $ 3,270,527 93 Fund: 303 Street Capital Projects Fund Spokane Valley 2020 Budget The Street Capital Projects Fund accounts for monies used to finance street construction and reconstruction projects adopted in the City's 6 -year Transportation Improvement Plan (TIP). Revenues to finance the projects comes from a combination of State and Federal Grants, which typically cover upwards of 80% of projects costs, with the City match portion coming from transfers from the REET 1 Capital Projects Fund #301, REET 2 Capital Projects Fund #302, and sometimes Stormwater Management Fund #402. Budget Summary 2016 Actual Revenues Grant Proceeds Developer Contribution Miscellaneous Transfers in - #301 Transfers in - #302 Transfers in - #312 - Euclid Ave - Flora to Barker Transfers in - #312 - 8th & Carnahan Intersection Transfers in - #312 - Barker Corridor Transfers in - #312 - Garland Ave Total revenues Expenditures 060 Argonne Rd Corridor Upgrade SRTC 06-31 069 Park Rd Reconstruction #2 (Repay Grant Fund) 123 Mission Ave -Flora to Barker 141 Sullivan & Euclid PCC 142 Broadway @ Argonne/Mullan 149 In -House Design - Sidewalk Infill 155 Sullivan Rd W Bridge Replacement 156 Mansfield Ave. Connection 166 Pines Rd (SR27) & Grace Ave. Intersect study 167 City wide safety improvements 201 ITS Infill Project Phase 1 205 Sprague/Barker Intersection Improvement 206 Sprague/Long Sidewalk Project 207 Indiana & Evergreen Transit Access Improv. 211 Sullivan Trent to Wellesley 221 McDonald Rd Diet (16th to Mission) 222 Citywide Reflective Signal Backplates 229 32nd Ave Preservation Project 233 Broadway Ave Street Pres -Sullivan to Moore 234 Seth Woodard Sidewalk Improvements 238 Mirabeau Pkwy & Pines (SR -27) Traffic Signal 239 Bowdish Sidewalk - 8th to 12th 2017 Actual $ 4,951,033 $ 3,561,989 151,600 62,244 29 0 579,636 294,701 164,151 81,613 2,022,865 455,465 26,326 1,464,381 11,687 218,299 O 0 7,907,327 6,138,693 2018 Actual $ 6,562,793 33,032 136 901,287 1,031,071 (1,251,465) 241,466 428,774 33,938 7,981,032 2019 Budget $ 3,982,328 988,221 0 475,736 355,587 5,000 0 2,311,548 1,015,250 2020 Budget $ 6,596,718 110,499 0 1,089,148 404,318 0 0 39,512 75,000 9,133,670 8,315,195 4,355 0 0 0 0 O 0 0 0 285,164 72,909 250,119 3,081,873 28,791 0 62,939 1,512,193 14,722 0 0 29,030 3,702 1,956,617 585 0 105 0 0 0 0 5,538,823 722,384 898 0 0 738 0 0 0 0 115,820 60,574 567,749 5,000 0 89,158 3,055 0 0 0 47,756 7,006 411,320 5,000 0 O 0 0 53,102 195,499 235 0 0 0 0 102,684 0 0 0 0 O (17,811) 0 0 0 436,143 675 0 0 0 0 38,355 15,548 0 0 434,801 0 0 0 0 56,085 0 0 0 0 393,046 0 0 0 0 410,454 (21) 0 0 0 63,282 389,898 0 0 0 (continued to next page) 94 Fund: 303 Street Capital Projects Fund Spokane Valley 2020 Budget (continued from previous page) Expenditures, continued 247 8th & Camahan Intersection Improvements 249 Sullivan/Wellesley Intersection 250 9th Ave. Sidewalk 251 Euclid Ave. - Flora to Barker 258 32nd Ave Sidewalk - SR27 to Evergreen 259 N. Sullivan Corridor ITS Projects (PE start 201 263 Citywide Signal Backplates 264 8th Ave Sidewalk 265 Wellesley Sidewalk Project 267 Mission Ave Sidewalk 273 Barker/I-90 Interchange 275 Barker Rd Widening - River to Euclid 276 Barker Rd Widening - Euclid to Garland 278 Wilbur Rd Sidewalk - Boone to Broadway 279 Knox Ave Sidewalk - Hutchinson to Sargent 281 Highland Estates Connector 285 Indiana Ave Pres - Evergreen to Sullivan 287 University Pres - Dishman-Mica to 16th 291 Adams Sidewalk Infill 293 2018 CSS Citywide Reflective Signal BP 294 Citywide Reflective Signal Post Panels 295 Garland Avenue Extension 299 Argonne Rd Concrete Pvmt Indiana to Mont 300 Pines & Mission Intersection Improvement 301 Park & Mission Intersection Improvement 302 Ella Sidewalk - Broadway to Alki 303 S. Conklin Sidewalk Contingency Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance 2016 Actual 11,687 400 10,523 26,326 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,907,299 2017 Actual 218,299 15,112 181,053 2,601,774 32,157 96,567 143 11,606 20,727 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2018 Actual 428,774 90,162 0 293,956 428,840 58,713 96,218 355,465 26,314 34,453 0 29,144 33,938 16,631 11,687 27,661 0 0 0 0 0 0 0 0 0 0 0 0 6,147,567 7,980,683 28 (8,874) 349 75,538 75,566 66,692 2019 Budget 0 80,000 0 5,000 0 63,698 0 0 591,125 406,881 810,000 270,857 2,591,060 415,367 361,619 46,000 0 79,000 62,406 23,250 5,200 1,950,000 48,000 72,000 112,750 30,979 16,000 1,000,000 2020 Budget 0 100,000 0 0 0 810,232 0 0 0 19,852 90,000 3,729,143 0 0 0 0 300,000 0 444,645 99,000 47,775 150,000 32,000 516,000 0 371,760 124,125 1,000,000 9,133,670 8,315,195 0 0 67,041 67,041 $ 75,566 $ 66,692 $ 67,041 $ 67,041 $ 67,041 95 Fund: 309 Park Capital Projects Fund Spokane Valley 2020 Budget The Park Capital Projects Fund was created to account for park related capital improvements. The source of financing typically consists of an annual transfer from the General Fund #001; however, in some years the City will utilize money set aside for capital projects in other funds. This has occurred with transfers in from the Paths and Trails Fund #103 and the Capital Reserve Fund #312, which have been applied towards various sections of the Appleway Trail project. Revenues Grant Proceeds FEMA Grant Proceeds - Windstorm Transfers in - #001 (General Fund) Transfers in - #103 (Paths & Trails) Transfers in - #105 Transfers in - #312 (Capital Reserve) Investment Interest Insurance Proceeds Total revenues Expenditures 176 Appleway Trail (Univ. to Pines) 227 Appleway Trail (Pines to Evergreen) 237 Appleway Trail (Sullivan to Corbin) 241 Pocket dog park - phase 2 242 Browns Park Splashpad 243 Browns Park championship volleyball 244 Park signs (3) 245 Terrace View playground equip (Windstorm) 261 Edgecliff Park Splashpad 268 Appleway Trail (Evergreen to Sullivan) 270 CenterPlace outdoor venue - Phase 1 271 Browns Park lighting and pathway 274 Park signs (Sullivan, Park Rd, Balfour) 280 Appleway Trail Amenities (Univ- Pines) 282 Browns Park volleyball courts 283 Electrical Upgrade Mirabeau Point Park 288 Heart of the Valley Sculpture Placement 296 Browns Park improvements Swing sets Resurface Discovery Park CenterPlace west lawn improvements - Ph. 2 CenterPlace roof Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 150,230 $ 1,657,548 $ 1,605,948 $ 2,704,460 $ 2,500 21,875 0 0 0 0 260,122 160,000 583,206 1,841,000 1,660,000 9,300 0 50,000 0 0 58,388 0 0 0 0 37,132 277,437 289,661 311,238 7,500 722 215 183 0 0 7,857 0 0 0 0 545,626 2,095,200 2,528,998 4,856,698 1,670,000 25,325 0 0 137,063 1,816,928 14,860 41,123 129,986 2,127,384 81,064 0 0 121,959 11,222 0 58,388 0 0 7,898 0 0 59,553 0 0 0 122,577 0 0 0 29,479 0 0 204,302 0 0 22,602 0 0 13,837 0 0 19,894 0 0 170,879 0 0 7,693 0 0 4,975 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16,791 0 0 0 0 0 0 2,365,521 0 0 0 687,515 1,249 0 0 1,160,000 37,000 40,000 500,000 21,000 0 0 0 0 0 0 0 0 0 5,000 0 0 0 0 0 0 0 5,000 0 0 1,500,000 0 532,373 2,080,713 2,615,905 4,829,076 1,510,000 13,253 14,487 (86,907) 27,622 160,000 98,461 111,714 126,201 39,294 66,916 $ 111,714 $ 126,201 $ 39,294 $ 66,916 $ 226,916 96 Fund: 310 Civic Facility Capital Projects Fund Spokane Valley 2020 Budget The Civic Building Capital Projects Fund was initially set-up to accumulate resources to ultimately acquire or construct a City Hall building. The initial sources of revenue to set-up the fund reserves were transfers from the General Fund during 2005 through 2007, and as recently as December 31, 2009, this fund had a fund balance of $5,828,600. During 2010 and 2011 the City determined that street repairs and reconstruction represented a more immediate City need and opted to expend nearly $2,000,000 of the fund balance for these projects. The projects themselves were part of a septic tank elimination program (STEP) initiated by Spokane County that resulted in the installation of sewer lines down many City streets. At that time the City decided to completely reconstruct the effected streets rather than patch them. In 2012 the City used this fund to finance a variety street related capital projects as well as the $2.5 million acquisition of an 8.4 acre parcel of land on Sprague Avenue that is adjacent to Balfour Park. Partially offsetting the cost of the land acquisition was the subsequent sale of 2.82 acres of this parcel to the Spokane County Library District who had planned to construct a library building consisting of no less than 30,000 square feet. In order for the Library District to actually construct a new building on this site they first had to have a successful voted bond issue to provide the necessary financing. In the event the Library District is unable to pass a bond, they may sell the 2.82 acres parcel back to the City for the original purchase price of $839,285. An amendment was made to the interlocal agreement in October 2017 which extended the agreement through October 2022 with the option to extend through October 2024. Through this amendments, the City also agreed to contribute $1.3 million, of which the $839,285 would be part, in frontage and/or joint site improvements on the Library site. In 2015 the General Fund began to make two annual transfers to this fund that were each related to the eventual construction of a new City Hall facility. These transfers ended after 2016: • The first transfer in the amount of $72,500, when added to the City's $434,600 annual lease payment for space in its current space totals $507,100 which was the amount we anticipated our annual bond repayment would be if we were to issue approximately $8,000,000 of limited tax general obligation bonds with a 2% issue cost over 30 -years at 4.50%. • The second transfer was our estimate of the annual operating costs of a City Hall facility including utilities, janitorial, grounds maintenance and snow removal, and operating and maintenance supplies. The purpose behind making these transfers beginning in 2015 was to "create" this appropriation capacity within the General Fund. These amounts were transferred out to the General Fund in 2016 and 2017 in order to cover lease payments for the prior City Hall location in years in which the City had both a lease payment and a bond payment for the new City Hall building. Revenues Investment Interest Transfers in - #001: -Future C.H. bond pmt > $434.6k lease pmt -Future C.H. o&m costs Total revenues Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget 5,144 $ 9,029 $ 14,049 $ 9,000 $ 17,000 72,500 271,700 349,344 0 0 0 0 9,029 14,049 0 0 0 0 9,000 17,000 Expenditures Transfers out - #001 198,734 498,500 0 0 0 Transfers out - #312 0 0 0 18,452 0 Total expenditures 198,734 498,500 0 18,452 0 Revenues over (under) expenditures 150,610 (489,471) 14,049 (9,452) 17,000 Beginning fund balance 1,182,549 1,333,159 843,688 857,737 848,285 Ending fund balance $ 1,333,159 $ 843,688 $ 857,737 $ 848,285 $ 865,285 97 Fund: 311 Pavement Preservation Fund Spokane Valley 2020 Budget This fund was created during the 2011 Budget development process for the purpose of setting money aside for yet to be determined street capital improvement projects. Since inception, the pavement preservation program has been funded through a series of transfers from other City funds as well as grant proceeds. Below is a table summarizing the funding sources for Fund #311, including actuals for 2011 through 2018 and budgeted amounts for 2019 and 2020: Actual 2011 2012 2013 2014 2015 2016 2017 2018 001 101 General Street O&M Fund 106 123 Street Civic Fac. Wear Fee Replace. 301/302 REET 1&2 310 Civic Fac. Capital Grants 1 1 Total 584,681 2,045,203 855,857 888,823 920,000 943,800 953,200 962,700 0 0 282,000 282,000 206,618 67,342 67,342 67,342 0 0 0 0 0 0 0 1,000,000 0 0 616,284 616,284 616,284 559,808 0 0 0 0 300,000 368,944 502,098 730,572 1,320,958 1,370,658 500,000 0 0 0 0 0 0 0 0 0 35,945 2,042,665 835,224 1,654,698 89,208 1,422, 404 1,084,681 2,045,203 2,090,086 4,198, 716 3,080,224 3,956,220 2,430,708 4,823,104 Budget 2019 972,300 0 1,608,028 0 1,468,600 0 2,869,227 6,918,155 2020 982,023 0 1,500,000 0 1,545,277 0 10,588 4,037,888 10,108,587 972,644 4,108,028 2,408,660 7,607,107 500,000 8,959,959 34,664,985 NOTE: Not included in this chart for 2019 is a budgeted amount of $1,140,000 that is being charged to fund 311. This amount is for waterline work being done for Model Irrigation District No. 18, under an MOU dated 4/10/19. Beginning in 2013, the City committed to finance pavement preservation at a level equivalent to 6% of General Fund recurring expenditures, which has continued from that year through the 2020 budget development. Because this is a Capital Project Fund whose sole purpose is to provide for Pavement Preservation projects, any money not expended in a given year will remain in the fund and will be available for re -appropriation in subsequent years. The fund balance of Fund #123 was exhausted with the 2016 transfer of $559,808 as a consequence of following this funding strategy. In order to maintain the City's practice of setting aside funds for pavement preservation in an amount equivalent to 6% of General Fund recurring expenditures, the City began to rely more heavily on REET funds. We have determined that the 2020 funding level representing approximatly 6% of General Fund recurring expenditures is $2,527,300 and that this level of funding is sustainable through 2023 assuming a General Fund contribution of $982,023 and a collective contribution of $1,545,277 from the REET 1 Capital Projects Fund #301 and the REET 2 Capital Projects Fund #302. The City will take advantage of grant programs directed at pavement preservation as they become available. Revenues Transfers in - #001 Transfers in - #101 Transfers in - #106 Transfers in - #123 Transfers in - #301 Transfers in - #302 Investment Interest Grant Proceeds Developer Contributions Total revenues Expenditures Pavement preservation Pre -project GeoTech Total expenditures Revenues over (under) expenditures Beginning fund balance Ending fund balance Budget Summary 2016 Actual $ 943,800 67,342 0 559,804 365,286 365,286 7,519 1,654,698 0 3,963,735 2017 Actual 2018 Actual $ 953,200 $ 962,700 67,342 67,342 0 1,000,000 0 0 660,479 685,329 660,479 685,329 20,535 54,724 89,209 1,422,404 0 0 2,451,244 4,877,828 2019 Budget $ 972,300 0 1,608,028 0 734,300 734,300 0 2,869,227 1,140,000 2020 Budget $ 982,023 0 1,500,000 0 772,639 772,638 0 10,588 0 8,058,155 4,037,888 3,615,389 2,042,305 3,559,755 9,259,821 4,217,523 0 0 43,261 50,000 50,000 3,615,389 2,042,305 3,603,016 9,309,821 4,267,523 348,346 408,939 1,274,812 (1,251,666) (229,635) 2,605,218 2,953,564 3,362,503 4,637,315 3,385,649 $ 2,953,564 $ 3,362,503 $ 4,637,315 $ 3,385,649 $ 3,156,014 98 Fund: 312 Capital Reserve Fund Spokane Valley 2020 Budget This fund was created in 2013 to be used to account for the accumulation of resources for yet to be determined capital projects. The initial source of funds was a 2013 General Fund transfer of $7,826,207 which was followed by additional transfers from the General Fund from 2014 through 2018 in the amount of $10,059,671. Projects approved by City Council from this fund include in part: • $1,713,284 for the City's share of the $15.5 million Sullivan Road West Bridge Replacement • $2,396,813 for construction of various sections of the Appleway Trail. • $5,143,844 for construction of a new City Hall building. • $1,800,000 to remove and reconstruct Euclid Ave. from Flora to Barker after County installation of sewer. • $500,000 towards a Pines Road / BNSF Grade Separation project right-of-way acquisition. Commitments to future projects include: • $1,421,321 towards a Barker Road / BNSF Grade Separation project. • $2,985,417 towards a Pines Road / BNSF Grade Separation project. • $3,033,983 towards Barker Road corridor improvements. • $1,985,417 towards Balfour Park development. • $460,715 towards improvements at the Spokane County Library's proposed Balfour site. Future projects are yet to be determined. Revenues Transfers in - #001 Transfers in - #310 Transfers in - #313 Investment Interest Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 1,828,723 $ 3,003,929 $ 3,795,429 $ 7,109,300 $ 0 O 0 0 18,452 0 O 0 405,056 88,590 0 16,027 52,170 126,565 50,000 100,000 Total revenues 1,844,750 3,056,099 4,327,050 7,266,342 100,000 Expenditures City Hall Sculpture Siting 0 41,376 5,383 0 0 Professional Services 0 0 31,659 0 0 Transfers out - #101 0 0 0 907,544 1,364,706 Transfers out - #303 - Sullivan Rd W Bridge 2,060,878 455,465 0 0 0 Transfers out - #303 - Euclid Ave - Flora to Barker 0 1,464,381 (547,287) 5,000 0 Transfers out - #303 - 8th & Carnahan Intersection 0 218,300 0 0 0 Transfers out - #303 - Barker Road Corridor 0 0 0 2,311,548 39,512 Transfers out - #303 - Garland Ave 0 0 0 1,015,250 75,000 Transfers out - #309 - Appleway Trail -Pines-Eve 37,132 277,437 0 0 0 Transfers out - #309 - Appleway Trail -Corbin 0 0 289,661 0 0 Transfers out - #309 - Appleway Trail -Evergreen-: 0 0 0 311,238 7,500 Transfers out - #314 - Pines Grade Separation 12,975 482,216 0 0 64,192 Precinct property acquisition 0 0 0 226,700 0 Park property acquisition 0 0 0 844,000 0 Total expenditures 2,110,985 2,939,175 (220,584) 5,621,280 1,550,910 Revenues over (under) expenditures (266,235) 116,924 4,547,634 1,645,062 (1,450,910) Beginning fund balance 4,576,597 4,310,362 4,427,286 8,974,920 10,619,982 Ending fund balance $ 4,310,362 $ 4,427,286 $ 8,974,920 $10,619,982 $ 9,169,072 99 Fund: 313 City Hall Construction Fund Spokane Valley 2020 Budget This fund was created to account for the architectural and construction costs for a City Hall building. The building was completed in Fall of 2017. Funding for the construction came from a combination of an interfund transfer from the Capital Reserve Fund #312 in the amount of $5,162,764 and bond proceeds in the amount of $7.9 million. Land for the building site was acquired in 2015 through a purchase in the Civic Facilities Fund #310. Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget Revenues 2016 LTGO Bond Proceeds $ 7,946,088 $ 0 $ 0 $ 0 $ 0 Investment Interest 26,536 18,894 1,416 954 0 Total revenues 7,972,624 18,894 1,416 954 0 Expenditures Capital Outlay - City Hall 6,517,094 6,065,879 9,573 0 0 Services & Charges 0 0 5,283 0 0 Transfers out - #312 0 0 0 88,590 0 2016 LTGO Bond Issue Costs 96,515 0 0 0 0 Total expenditures 6,613,609 6,065,879 14,856 88,590 0 Revenues over (under) expenditures 1,359,015 (6,046,985) (13,440) (87,636) 0 Beginning fund balance 4,789,046 6,148,061 101,076 87,636 0 Ending fund balance $ 6,148,061 $ 101,076 $ 87,636 $ 0 $ 0 100 Fund: 314 Railroad Grade Separation Projects Fund Spokane Valley 2020 Budget This fund was created to account for the design and construction costs of various railroad grade separation projects that are included in the Bridging the Valley concept. Due to the anticipated size, scope, and duration of these projects, managing them in a separate fund allows for the necessary monitoring without being obscured by the variety and quantity of the other projects in the Street Capital Projects Fund #303 as well as keeping these projects from skewing the average volume of activity in Fund #303. Revenues for this fund consist of grant proceeds and transfers in from other City funds, such as the General Fund #001, the REET 1 Capital Project Fund #301 and the Capital Reserve Fund #312. Expenditures in the years of 2018 and 2019 are related to design costs for the Pines Road Underpass project and the Barker Road Overpass project. Revenues Grant Proceeds Investment Interest Transfers in - #001 Transfers in - #301 Transfers in - #312 Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 0 $ 87,611 $ 571,136 $ 2,954,923 $12,808,751 0 4,072 16,591 0 0 0 1,200,000 0 0 0 3,893 111,941 (8,147) 451,053 49,041 12,975 482,216 0 0 64,192 Total revenues 16,868 Expenditures Barker BNSF Grade Separation Pines Rd Underpass 1,885,840 579,580 3,893 199,552 12,975 617,484 Total expenditures 16,868 3,405,976 12,921,984 562,988 3,405,976 48,923 900,000 817,036 611,911 11,475,292 1,562,500 4,305,976 13,037,792 Revenues over (under) expenditures 0 1,068,804 (32,331) (900,000) (115,808) Beginning fund balance 0 0 1,068,803 1,036,472 136,472 Ending fund balance $ 0 $ 1,068,804 $ 1,036,472 $ 136,472 $ 20,664 101 Fund: 402 Stormwater Management Fund Spokane Valley 2020 Budget The purpose of the Stormwater Management Fund is to account for the funds related to the cleaning, maintenance, and improvement of the City's storm drainage system. The revenue for this fund originates from a stormwater fee collected by Spokane County on behalf of the City. The annual fee is $21 for each single family unit, and for other property types a fee of $21 per each 3,160 square feet of parcel impervious surfacing is collected. Accomplishments for 2019 • Continued the work on the Glenrose and Central Basins Floodplain Delineation Project (FEMA Mapping). • Executed stormwater capital improvement grants with outside funding agencies. • Evaluated street sweeping program, with recommended improvements. • Coordinated and financed stormwater system improvements with capital projects developed by the City. • Continued coordination efforts with other Eastern Washington agencies. • Continued collaborations with local jurisdictions to meet State and Federal stormwater regulations. • Provided a map of all drainage sheds within the City. • Continued inventorying percolation areas utilized by City streets for treatment and local flood mitigation. • Developed Standard Operating Procedures for addressing routine inquiries and processes. • Completed comprehensive review of new National Pollution Discharge Elimination System (NPDES) Permit. Goals for 2020 • Continue the evaluation efforts for the Glenrose and Central Floodplain mapping for FEMA. • Work with other departments in developing a city-wide, comprehensive Asset Management Program, which will include stormwater facilities. • Continue collaboration efforts with local, State, and Federal stormwater regulatory bodies. • Continue the inventory and mapping of all City stormwater facilities. • Continue on-going stormwater maintenance and repairs utilizing in-house and contracted services. • Coordinate stormwater system improvements, integrating with other capital projects for efficiency. • Begin efforts in developing a Comprehensive Stormwater Management Plan for the City. Budget Summary Personnel - FTE Equivalents Engineer Engineering Technician II Assistant Engineer Maintenance/Construction Inspector Planning Grants Engineer 2016 Actual 1.0 1.0 1.0 1.15 0.25 4.40 2017 Actual 1.0 1.0 1.0 1.15 0.25 4.40 2018 Actual 1.0 1.0 1.0 1.15 0.25 4.40 2019 Budget 1.0 1.0 0.5 1.15 0.25 3.90 2020 Budget 1.0 1.0 0.5 1.15 0.25 3.90 Interns 2.0 3.0 2.0 2.0 2.0 (continued to next page) 102 Fund: 402 Stormwater Management Fund Spokane Valley 2020 Budget (continued from previous page) Budget Summary Recurring Activity 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget Revenues StormwaterManagementfees $ 1,898,210 $ 1,895,033 $ 1,920,509 $ 1,890,000 $ 1,900,000 Investment Interest 7,690 20,564 40,465 20,000 40,000 Miscellaneous & Grants Proceeds 61,403 25,000 0 0 0 1,967,303 1,940,597 1,960,974 1,910,000 1,940,000 Expenditures Wages, Payroll Taxes & Benefits 465,790 465,102 403,470 502,325 519,582 Supplies 12,286 11,064 12,418 10,700 14,750 Services&Charges 1,095,429 997,893 1,136,421 1,236,575 1,298,153 Intergovernmental Services 31,765 32,661 35,430 37,500 37,500 Transfers out - #001 13,400 13,400 13,400 0 0 Interfund vehicle lease - #501 11,000 12,750 12,750 12,750 14,000 1,629,670 1,532,870 1,613,889 1,799,850 1,883,985 Recurring revenues over (under) Recurring Expenditures 337,633 407,727 347,085 110,150 56,015 Nonrecurring Activity Revenues Grant Proceeds 0 338,384 128,695 106,000 59,828 FEMA Grant Proceeds - Windstorm 0 6,823 0 0 0 0 345,207 128,695 106,000 59,828 Expenditures Capital - Various Projects 94,451 331,953 354,084 450,000 500,000 Stormwater Comprehensive Plan 0 0 0 0 100,000 Effectiveness study 110,055 196,480 0 10,000 0 Watershed studies 0 0 64,541 100,000 80,000 204,506 528,433 418,625 560,000 680,000 Nonrecurring revenues over (under) Nonrecurring Expenditures (204,506) (183,226) (289,930) (454,000) (620,172) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 133,127 224,501 57,155 (343,850) (564,157) Beginning working capital 1,639,975 1,761,416 1,973,424 2,216,210 1,872,360 Ending working capital $ 1,773,102 $ 1,985,917 $ 2,030,579 $ 1,872,360 $ 1,308,203 103 Fund: 403 Aquifer Protection Area Fund Spokane Valley 2020 Budget In 1985 voters of Spokane County approved a ballot proposition to create the Spokane Aquifer Protection Area (APA) as well as corresponding aquifer protection area fees with both sunsetting December 31, 2005. Boundaries of the APA included portions of unincorporated areas (including what is now Spokane Valley) and the cities of Liberty Lake, Millwood and Spokane. In 2004 the City of Spokane Valley approved a resolution authorizing the inclusion of its municipal boundaries within the APA. The APA program was subsequently reauthorized through 2025 with voter approval. All fees are collected by Spokane County and include: • An annual fee of $15 per household for the withdrawal of water from properties within the APA. • An annual fee of $15 per household for on-site sewage disposal within the APA. • For commercial properties an annual fee ranging from $15 to $960 depending upon water meter size. In 2004 the City of Spokane Valley (City) entered into an interlocal agreement with Spokane County (County) that authorized the County to collect and retain APA fees through 2010 for a variety of projects including: • up to $100,000 annually through 2010 to the Spokane Regional Health District to provide for data base management related to monitoring of septic tanks and their potential impact on water quality in the Spokane Valley Rathdrum Prairie Aquifer. • a septic tank elimination program (STEP) designed to replace septic tanks with sanitary sewer systems. In the 2004 interlocal agreement the City and County also agreed that for the years 2011 through 2025 the APA fees remaining after the payment of reasonable administration and billing fees incurred by the County would be distributed annually between the County, City and City of Spokane on a proportional basis relative to the amount generated in unincorporated areas, the City and City of Spokane. The fees collected on the City's behalf by Spokane County are expended entirely on stormwater related projects that are designed to protect the aquifer. These fees plus grant monies received from a number of granting agencies finance a variety of capital projects. Revenues Spokane County Grant Proceeds Investment Interest Total Revenues Expenditures Capital - Various projects Total Expenditures Revenues over (under) expenditures Beginning working capital Ending working capital Budget Summary 2016 Actual $ 391,180 0 0 391,180 2017 Actual $ 521,070 0 0 521,070 362,115 58,722 362,115 58,722 29,065 462,348 921,660 950,725 $ 950,725 2018 Actual $ 462,981 597,733 28,620 1,089,334 662,402 662,402 426,932 1,413, 073 2019 Budget $ 460,000 317,200 10,000 2020 Budget $ 460,000 349,000 20,000 787,200 829,000 832,600 500,000 832,600 500,000 (45,400) 1,840,005 329,000 1,794,605 $ 1,413,073 $ 1,840,005 $ 1,794,605 $ 2,123,605 104 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2020 Budget The Equipment Rental & Replacement Fund (ER&R) is an Internal Service Fund that is designed to provide the funds necessary to purchase new vehicles and equipment at predetermined life cycles. This fund operates by charging each City department a monthly rental rate for the vehicles they use. The fee is based upon the estimated useful life of the vehicle and its replacement cost. The theory behind this program is that it allows City departments to budget vehicle replacement costs as a reoccurring expense over an extended period of time rather than as an intermittent capital expense that may be difficult to afford in any single year. In the event a City department requires an additional vehicle that actually adds to the fleet rather than simply replaces an existing vehicle, then that department must budget for the initial purchase price and transfer the necessary funds to the ER&R Fund to make the acquisition. In subsequent years the department will then begin paying a replacement fee spread out over the estimated useful life of the new vehicle. Beginning in 2017 a CenterPlace Kitchen Reserve was established through a transfer in from the General Fund in the amount of $36,600 per year for 5 years to build a total reserve of $183,000, which is the estimated replacement cost of the significant kitchen appliances and equipment at CenterPlace. Snow Plow Replacement Program The snow plow fleet currently consists of nine plow trucks. Six of the trucks are equipped with sanders and three of the trucks are equipped with 1,000-gallon tanks for placement of liquid deicer. Over the past five years the City has continued to improve the snow removal operations and has updated the snow plan accordingly. These improvements in snow operations have dictated that operating nine plows is a very efficient way to remove snow from the arterial and hillside roadways. Operating nine plows allows the performance of a full city arterial and designated hillsides plow in approximately 12 hours. In the future new plows will be purchased to replace the aging fleet as noted below and older plows will serve as backups and eventually be retired from the fleet beginning in 2022. The recommended snow plow fleet consists of eleven plows with two serving as backup plows. The two backup plows ensure that arterial roadways and hillside priority roadways can be cleared of snow per the snow plan. Having backup plows provides the City with additional plows that can be deployed in case of a mechanical breakdown or an accident during a winter storm event. The 2020 Budget includes the purchase of a single axle plow truck for approximately $235,000. Future replacements are estimated at that cost according to the below replacement schedule. Snow Plow Fleet Truck # Model Year YR Acquired Age at Retirement Replacement Yr Notes 206 1996 2009 26 2022 207 1997 2009 28 2025 204 1995 2009 33 2028 203 1995 2009 36 2031 Existing Fleet 205 1996 2009 38 2034 (9) Snow Plows 208 1997 2009 40 2037 209 1998 2011 42 2040 211 2000 2012 43 2043 210 2010 2011 36 2046 212 2016 2016 33 2049 Truck 206 becomes a backup 213 2020 2020 32 2052 Truck 207 becomes a backup 214 2022 2022 33 2055 Truck 204 becomes a backup / 206 is retired 215 2025 2025 33 2058 Truck 203 becomes a backup / 207 is retired 216 2028 2028 33 2061 Truck 205 becomes a backup / 204 is retired 217 2031 2031 33 2064 Truck 208 becomes a backup / 203 is retired 218 2034 2034 33 2067 Truck 209 becomes a backup / 205 is retired 219 2037 2037 33 2070 Truck 211 becomes a backup / 208 is retired 220 2040 2040 33 2073 Truck 210 becomes a backup / 209 is retired 221 2043 2043 33 2076 Truck 212 becomes a backup / 211 is retired (continued to next page) 105 Fund: 501 Equipment Rental & Replacement Fund Spokane Valley 2020 Budget (continued from previous page) Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget Revenues Vehicle rentals - #001 $ 24,000 $ 32,500 $ 30,000 $ 30,000 $ 28,000 Vehicle rentals -#101 31,000 23,250 21,250 21,250 14,500 Vehicle rentals -#101 (plow replace.) 40,000 77,929 77,929 77,929 48,500 Vehicle rentals -#402 11,000 12,750 12,750 12,750 14,000 Transfers in - #001 (CenterPlace kitchen reserve) 0 36,600 36,600 36,600 36,600 Transfers in - #001 (Ccode Enforcement Vehicle) 0 0 0 0 30,000 Investment Interest 4,394 9,651 19,873 9,500 19,000 Total Revenues 110,394 192,680 198,402 188,029 190,600 Expenditures Wages, Payroll Taxes & Benefits 0 0 3,714 0 0 Vehicle maintenance equipment 0 46,039 0 20,000 20,000 Snow plow purchase 134,761 110,309 0 0 235,000 Vehicle Purchase 87,679 0 0 0 30,000 Transfer out - #001 (networking equipment) 0 77,000 0 0 0 Total Expenditures 222,440 233,348 3,714 20,000 285,000 Revenues over (under) expenditures (112,046) (40,668) 194,688 168,029 Beginning working capital 1,248,997 1,136,951 1,096,283 1,290,971 Ending working capital $ 1,136,951 $ 1,096,283 $ 1,290,971 $ 1,459,000 $ 1,364,600 (94,400) 1,459,000 Fund: 502 Risk Management Fund Spokane Valley 2020 Budget The City of Spokane Valley is exposed to risks of loss related to a number of sources including tort; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; natural disasters; and unemployment claims filed by former employees through the State of Washington. The Risk Management Fund was established to account for all such related revenues and expenses. Revenues for this fund are comprised almost entirely from an annual transfer of money from the General Fund and the single largest expense is typically the insurance premium the City pays to our insurance provider, the Washington Cities Insurance Authority (WCIA). Revenues Transfers in - #001 Investment Interest Total Revenues Expenditures Auto & Property insurance Unemployment Claims Total Expenditures Budget Summary 2016 Actual 2017 Actual 2018 Actual 2019 Budget 2020 Budget $ 325,000 $ 350,000 $ 370,000 $ 390,000 $ 410,000 422 1,107 2,135 0 0 325,422 351,107 372,135 390,000 410,000 277,298 311,467 345,769 390,000 410,000 8,820 29,066 6,849 0 0 286,118 340,533 352,618 390,000 410,000 Revenues over (under) expenditures 39,304 10,574 19,517 0 0 Beginning working capital 194,383 233,687 244,261 263,778 263,778 Ending working capital $ 233,687 $ 244,261 $ 263,778 $ 263,778 $ 263,778 106 CITY OF SPOKANE VALLEY, WA Capital Expenditures for 2020 Total Capital Expenditures and Related Financing 28,594,710 2,690,723 0 1,500,000 45,500 1,910,828 1,176,956 0 179,635 181,204 115,808 440,172 151,000 265,000 19,827,385 110,499 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 107 SOURCE OF FUNDS 9001 #101 #106 #107 #301 #302 #309 #311 #312 #314 #402 #403 #501 2020 REET 1 REET 2 Park Aquifer Equipment Expenditure Solid Capital Capital Capital Pavement Capital Grade Stormwater Protection Rental & Developer Capital Outlay Description Budget General Street Waste PEG Projects Projects Projects Preservation Reserve Separation Managemen Area Replacemen' Grants Contributions General Fund - IT capital replacements 190,000 190,000 - Code Enforcement Officer Equipment 13,700 13,700 Subtotal 203,700 203,7001 01 01 01 01 01 0I 01 01 01 01 0I 01 0I 0 'PEG Fund 45,500 45,500 - PEG Capital outlay Subtotal 45,500 0I 01 01 45,5001 01 01 0I 01 01 01 01 01 01 01 0 I Street Capital Projects Fund 069 Park Rd Reconstruction (Repay Grant Funds) 285,164 163,478 121,686 205 Sprague/Barker Intersection Improvements 195,499 21,600 138,400 35,499 249 Sullivan/Wellesley Intersection 100,000 13,500 86,500 259 N. Sullivan Corridor ITS Project (PE start 2017) 810,232 181,987 628,245 267 Mission Ave Sidewalk 19,852 5,578 14,274 273 Barker/I-90 Interchange 90,000 90,000 275 Barker Rd Widening- River to Euclid 3,729,143 193,631 39,512 3,496,000 285 Indiana Ave Pres - Evergreen to Sullivan 300,000 300,000 291 Adams Sidewalk Infill 444,645 88,930 355,715 293 2018 CSS Citywide Reflective Signal BP 99,000 99,000 294 Citywide Reflective Signal Post Panels 47,775 140 47,635 295 Garland Avenue Extension 150,000 75,000 75,000 299 Argonne Rd Concrete Pvmt Indiana to Mont 32,000 32,000 300 Pines & Mission Intersection Improvement 516,000 69,660 446,340 302 Ella Sidewalk - Broadway to Alki 371,760 39,962 331,798 303 S. Conklin Sidewalk 124,125 61,314 62,811 Contingency 1 1,000,000 100,000 100,000 800,000 Subtotal 8,315,195 01 01 0I 01 1,089,1481 404,3181 0I 0I 114,5121 01 01 0I 01 6,596,7181 110,499 I Parks Capital Projects Fund 268 Appleway Trail - Evergreen to Sullivan 5,000 2,500 2,500 296 Browns Park Improvements 5,000 5,000 304 CenterPlace West Lawn Phase 2 1,500,000 1,500,000 Subtotal 1,510,000 1,505,000 1 01 01 01 0 01 0 1 01 2,500 1 01 01 01 01 2,500 1 0 Pavement Preservation Fund 4,217,523 982,023 1,500,000 772,639 772,638 179,635 10,588 - Pavement preservation Subtotal 4,217,523 982,0231 01 1,500,0001 01 772,639 772,6381 01 179,635 1 01 01 01 0I 01 10,5881 0 I Grade Separation Fund 143 Barker BNSF Grade Separation 11,475,292 49,041 11,426,251 223 Pines Rd Underpass @ BNSF & Trent 1,562,500 64,192 115,808 1,382,500 13,037,792 0I 0I 0I 01 49,041 01 0I 01 64,1921 115,808 1 01 0I 01 12,808,7511 0 !Stormwater Management Fund 500,000 440,172 59,828 - Capital - various projects Subtotal 500,000 0I 0I 0I 01 0 01 0I 01 0I 01 440,1721 01 01 59,8281 0 I Aquifer Protection Area Fund 500,000 151,000 349,000 -Capital- various projects Subtotal 500,000 0I 0I 0I 0I 0 0I 01. 01 0I 0I 01 151,000 1 01 349,0001 0 Equipment Rental and Replacement Fund - Snow Plow Purchase 235,000 235,000 - Vehicle Purchase 30,000 30,000 Subtotal 265,000 0 I 0 I 0 I 0 I 0 I 01 0j...... 01 01 01 0 i 01 265,000 1 0 I 0 Total Capital Expenditures and Related Financing 28,594,710 2,690,723 0 1,500,000 45,500 1,910,828 1,176,956 0 179,635 181,204 115,808 440,172 151,000 265,000 19,827,385 110,499 Contingency amount is to cover unforseen overruns, costs related to projects that were expected to complete in 2016 and the costs of projects that have not yet had funding sources identified. Dollar figures in Italicized Bold font are paid from a combination of existing fund balance and fund revenue that is not attributable to a single project. 107 #001 - General Fund City Manager / City Clerk City Attorney Public Safety Deputy City Manager Finance Human Resources Public Works City Hall Operations & Maintenance CPW - Engineering CPW - Economic Development CPW - Building and Planning CED - Administration CED - Economic Development CED - Development Services CED - Engineering CED - Planning CED - Building Parks & Rec - Admin Parks & Rec - Recreation Parks & Rec - Senior Center Parks & Rec - CenterPlace Total General Fund CITY OF SPOKANE VALLEY, WA Full Time Equivalent Employees Adopted 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 1 2019 Proposed 2020 Difference from 2018 to 2019 + (-) (1) (2) 5 5 5 5 5 5 5 5 7 6.5 6.5 0.000 3 3 3 3 3 3 3 3 3.5 3.5 4 0.500 5) O 0 0 0 0 0 0 0 0 0.12 0.12 0.000 8 7 7 6 6 6 6 6 3 1 1 0.000 12 11 11 10.75 11.75 11.75 11.75 11.75 11.75 11.75 11.75 0.000 2 2 2 2 2 2 2 2 2 2 2 0.000 7.5 7.5 7.5 7 7.375 7.375 7.375 6.375 0 0 0 0.000 O 0 0 0 0 0 0 1 1 0.88 0.88 0.000 O 0 0 0 0 0 0 0 12.5 13.275 13.525 0.250 O 0 0 0 0 0 0 0 6.375 6 6 0.000 O 0 0 0 0 0 0 0 18 20 21 1.000 ) 3 3 3 2 2 2 2 1 0 0 0 0.000 O 0 0 0 0 2.5 2.65 4 0 0 0 0.000 O 0 0 0 0 11 11 10 0 0 0 0.000 8 6 6 8 7 0 0 0 0 0 0 0.000 9 8.5 8.5 8 8 0 0 0 0 0 0 0.000 14.75 12.75 12.75 11.5 12.5 14 14 15 0 0 0 0.000 2 2 2 2 2 2 2 2 2 2 2 0.000 1 1 1 1 1 1 1 1 1 1 1.6 0.600 (4) 1 1 1 1 1 1 1 1 1 1 0.4 (0.600) (4) 7 5 5 5 5 5 5 5 5 5 5 0.000 83.25 74.75 74.75 72.25 73.625 73.625 73.775 74.125 74.125 74.025 75.775 1.750 #101 - Street Fund 5 5 4.5 5 5.375 5.725 5.725 5.725 5.725 7.725 7.475 (0.250) #303 - Street Capital Project Fund 3.5 3.5 3.5 3.5 3.5 3.5 3.5 3.5 5 8.1 8.1 0.000 #402 - Stormwater Fund 4 4 4.5 4.5 4.75 4.4 4.4 4.4 4.4 3.9 3.9 0.000 Total FTEs (1) (2) (3) 95.75 87.25 87.25 85.25 87.25 87.25 87.4 87.75 89.25 93.75 95.25 1.500 FTEs for 2017 reflect the reorganization that was effective in April 2017. The original 2017 Budget had FTEs of 88.4. FTEs for 2018 reflect the budget amendment approved on May 29, 2018. Allocation of one position changed by 0.25 FTE between the Engineering Division of the General Fund #001 and the Street Fund #101 to reflect actual work performed. Vacant Senior Center Specialist position was converted to a Recreation Specialist and allocated 60% to Recreation and 40% to the Senior Center. Added an additional Code Enforcement Officer, which necessitated increasing the part time Attorney to full time for a total addition of 1.5 FTEs. 108 2019 Work Force Comparison The 30 Washington Communities with a Population of 30,000 to 100,000 City Population Full-time Part-time Auburn 80,615 445 1 Bellingham 88,500 885 16 Bothell 45,260 336 12 Bremerton 41,500 345 19 Burien 51,850 75 6 Des Moines 31,140 147 3 Edmonds 41,820 228 7 Federal Way 97,440 324 7 Issaquah 37,110 250 10 Kennewick 81,850 397 7 Kirkland 87,240 627 12 Lacey 50,170 267 3 Lake Stevens 32,570 86 4 Lakewood 59,350 205 4 Longview 37,710 303 7 Lynnwood 38,260 290 6 Marysville 67,040 275 5 Mount Vernon* 35,180 210 50 Olympia 52,490 600 25 Pasco 73,590 370 0 Pullman 33,730 215 31 Puyallup 41,100 281 8 Redmond 64,050 623 10 Richland* 55,320 475 23 Sammamish** 63,470 106 7 Shoreline 55,730 172 14 Spokane Valley 95,810 90 2 University Place 32,820 44 9 Walla Walla 34,000 276 14 Wenatchee 34,530 172 4 Yakima 94,190 684 27 Source: AWC's 2019 Salary and Benefits Survey, participants data for cities and towns * 2019 data not reported. Numbers from 2018 ** Neither 2019 nor 2018 data reported. Numbers from 2017. 109 Appendix A EMPLOYEE POSITION CLASSIFICATION MONTHLY SALARY SCHEDULE Effective January 1, 2020 Position Title Grade 2020 Range City Manager Unclassified Deputy City Manager 22 10,063.44 - 15,966.22 City Attorney 21 9,066.16 - 14,369.72 Finance Director 21 9,066.16 - 14,369.72 Parks and Recreation Director 20 8,159.44 - 12,933.70 City Engineer 19 7,343.36 - 11,640.45 Deputy City Attorney 19 7,343.36 - 11,640.45 Human Resources Manager 19 7,343.36 - 11,640.45 Planning Manager 18 6,609.87 - 10,475.89 Building Official 18 6,609.87 - 10,475.89 Engineering Manager 18 6,609.87 - 10,475.89 Economic Development Manager 18 6,609.87 - 10,475.89 Senior Engineer 17 5,948.55 - 9,427.91 Accounting Manager 17 5,948.55 - 9,427.91 Assistant Building Official 17 5,948.55 - 9,427.91 Public Works Superintendent 17 5,948.55 - 9,427.91 Senior Administrative Analyst 17 5,948.55 - 9,427.91 IT Manager 17 5,948.55 - 9,427.91 Attorney 16 5,353.16 - 8,484.58 City Clerk 16 5,353.16 - 8,484.58 Engineer 16 5,353.16 - 8,484.58 Senior Planner 16 5,353.16 - 8,484.58 Development Services Coordinator 16 5,353.16 - 8,484.58 GIS/Database Administrator 16 5,353.16 - 8,484.58 Accountant/Budget Analyst 16 5,353.16 - 8,484.58 Associate Planner 15 4,818.50 - 7,636.64 Assistant Engineer 15 4,818.50 - 7,636.64 IT Specialist 15 4,818.50 - 7,636.64 Engineering Technician II 15 4,818.50 - 7,636.64 Economic Development Project Specialist 15 4,818.50 - 7,636.64 Senior Plans Examiner 15 4,818.50 - 7,636.64 Public Information Officer 15 4,818.50 - 7,636.64 Administrative Analyst 15 4,818.50 - 7,636.64 Human Resource Analyst 14 4,336.92 - 6,873.51 CenterPlace Coordinator 14 4,336.92 - 6,873.51 Planner 14 4,336.92 - 6,873.51 Building Inspector II 14 4,336.92 - 6,873.51 Plans Examiner 14 4,336.92 - 6,873.51 Engineering Technician I 14 4,336.92 - 6,873.51 Senior Permit Specialist 14 4,336.92 - 6,873.51 Code Enforcement Officer 14 4,336.92 - 6,873.51 Maintenance/Construction Inspector 13-14 3,902.91 - 6,873.51 Recreation Coordinator 13 3,902.91 - 6,185.92 Deputy City Clerk 13 3,902.91 - 6,185.92 Customer Relations/Facilities Coordinator 13 3,902.91 - 6,185.92 Building Inspector I 13 3,902.91 - 6,185.92 Executive Assistant 13 3,902.91 - 6,185.92 Planning Technician 13 3,902.91 - 6,185.92 Human Resources Technician 13 3,902.91 - 6,185.92 Senior Center Specialist 12 3,513.90 - 5,567.19 Permit Facilitator 12 3,513.90 - 5,567.19 Help Desk Technician 12 3,513.90 - 5,567.19 Accounting Technician 12 3,513.90 - 5,567.19 Administrative Assistant 12 3,513.90 - 5,567.19 Recreation Specialist 12 3,513.90 - 5,567.19 Maintenance Worker 11-12 3,161.54 - 5,567.19 Permit Specialist 11 3,161.54 - 5,010.71 Office Assistant II 10-11 2,845.20 - 5,010.71 Custodian 10 2,845.20 - 4,508.59 Office Assistant I 9-10 2,561.00 - 4,508.59 Note : Slight rounding differences may exist between the figures reflected on this page and the actual payroll rates computed by the Eden Payroll System. 110 CITY OF SPOKANE VALLEY, WA Glossary of Budget Terms Accrual Basis — A basis of accounting in which revenues and expenditures are recorded at the time they occur as opposed to when cash is actually received or spent. Appropriation — A legal authorization granted by the City Council to make expenditures and to incur obligations for a specific purpose. Assessed Valuation — The valuation set upon real estate and certain personal property by the County Assessor as a basis for levying property taxes. Authorized Positions — Employee positions, which are authorized in the adopted budget, to be filled during the year. Bond — A long-term promise to repay a specified amount (the face amount of the bond) on a particular date (the maturity date). The most common types of bonds are general obligation revenue bonds. Bonds are primarily used to finance capital projects. Budget — A plan of financial activity for a specified period of time (fiscal year or biennium) indicating all planned revenues and expenses for the budget period. Budget Message — The opening section of the budget that provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous years, and the views and recommendations of the Mayor. 111 Capital Improvement — Expenditures related to acquisition, expansion or rehabilitation of an element of the government's physical plant; sometimes referred to as infrastructure. Capital Outlay — Fixed assets that have general value of $5,000 or more and have a useful economic lifetime of more than one year. Capital Project — Major construction, acquisition, or renovation activities which add value to government's physical assets or significantly increase their useful life, also called capital improvements. Capital Projects Fund — A fund created to account for all resources and expenditures used for the acquisition of fixed assets except those financed by enterprise funds. Contingency — A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contractual Services — Services rendered to a government by private firms, individuals, or other governmental agencies. Debt Service — Payment of interest and principal on borrowed money according to a predetermined payment schedule. Department — The basic unit of service responsibility, encompassing a broad mandate of related service responsibilities. Division — Can be a subunit of a department which encompasses a substantial portion of the duties assigned to a department (e.g. Building Division in the Planning and Community Development Department). Encumbrance — The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Expense — Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest or other charges. Face Value — The amount of principal that must be paid at maturity for a bond issue. Fiscal Year — A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. Full-time Equivalent Position (FTE) — A full-time or part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time person working 20 hours per week would be equivalent of 0.5 of a full-time position. Fund — A fiscal entity with revenues and expenses that are segregated for the purpose of carrying out a specific purpose or activity. GAAP — Generally Accepted Accounting Principles. Uniform minimum standards for financial accounting and recording, encompassing the conventions, rules, and procedures that define accepted accounting principles. 112 GASB — The Governmental Accounting Standards Board, established in 1985, is the current standard-setting board for governmental GAAP. General Fund — The principal operating fund of the City used for general governmental operations. Taxes and fees that generally have no restriction on their use support it. General Obligation (G.O.) Bonds — This type of bond is backed by the full faith, credit and taxing power of the government issuing it. Indirect Cost — A cost necessary for the functioning of the organization as a whole, but which cannot be identified with a specific product, function or activity. Infrastructure — The physical assets of a government (e.g. streets, water, sewer, public buildings, and parks). Interfund Transfers — The movement of monies between funds of the same governmental entity. Levy — To impose taxes for the support of the governmental activities. Long-term Debt — Debt with a maturity of more than one year after the date of issuance. Mission Statement — A broad statement of the intended accomplishment or basic purpose of a program. Modified Accrual Accounting — A basis of accounting in which expenditures are accrued but revenues are accounted for when they become measurable and available. Since this type of accounting basis is a conservative financial approach, it is recommended as the standard for most governmental funds. Operating Budget — The portion of the budget that pertains to daily operations that provide basic governmental services. Ordinance — A formal legislative enactment by the City Council. If it is not in conflict with any higher form of law, such as a statute or constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Program — The smallest organization that delivers a specific set of services. A program may be an entire department; or if a department encompasses significantly diverse responsibilities or large work forces, a single department may be divided into two or more programs. Reserve — An account used to either set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. Resolution — A special or temporary order of a legislative body—an order of a legislative body requiring less legal formality than an ordinance or statute. Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Revenue — Sources of income financing the operations of government. 113 Taxes — Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Neither does the term include charges for services rendered only to those who pay, for example, sewer service charges. Unreserved Fund Balance — The portion of a fund's balance that is not restricted for a specific purpose and is available for general appropriation. User Charges — The payment of a fee for direct receipt of a public service by the party who benefits from the service. Vision Statement — A short statement that conveys the big picture of the organization. It is general in scope, not restricting. It answers the question "Why?" CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second reading — proposed Ordinance 19-018 amending chapter 6.05 SVMC, park regulations. GOVERNING LEGISLATION: Chapter 6.05 SVMC. PREVIOUS COUNCIL ACTION TAKEN: Adoption of chapter 6.05 SVMC in 2003; minor amendments in 2005, and minor amendments in 2009; administrative report August 21, 2018; administrative report October 15, 2019; first reading October 29, 2019. BACKGROUND: The City's Parks and Recreation Department is charged with the care and maintenance of the City's park system, which includes enforcement of relevant portions of the SVMC. It has been many years since the City revisited the rules governing use of the parks. Staff has noted instances where the adopted park rules are difficult to enforce due to ambiguity or because they don't address conduct that makes use of the parks by others more difficult or less enjoyable. Staff has had a number of discussions over the past year in an effort to arrive at appropriate regulatory changes, including policy direction from Council. At the October 29, 2019 meeting, there was a consensus from Council to made several additional changes, and to provide clarification that the proposed changes to hours of operation identified at first ordinance reading were appropriate. The language in SVMC 6.05.030 referencing use of the Centennial Trail after closing for non -motorized transportation was removed since that is a state facility with other hours of operation. Language was added in SVMC 6.05.060(U) to reflect that Council wanted to permit use of hot air balloons so long as it was done using the City's special event permit process pursuant to chapter 5.15 SVMC and SVMC 6.05.040. Similarly, Council identified that it wanted to allow use of certain items that are defined as high-risk or damaging, most notably including inflatable toys such as jumping castles, so long such use was through the City's special event permit process pursuant to chapter 5.15 SVMC and SVMC 6.05.040. Language was also added that disk golf is permitted where posted on-site by the City. Lastly, language was added to make clear that hard tip lawn darts are prohibited in all park facilities. OPTIONS: (1) Approve Ordinance 19-018; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we approve Ordinance 19-018 amending park regulations. BUDGET/FINANCIAL IMPACTS: None. STAFF CONTACT: Mike Stone, Parks and Recreation Director; Cary Driskell, City Attorney. ATTACHMENTS: Draft Ordinance 19-018 — Park Regulations. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 19-018 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING CHAPTER 6.05 OF THE SPOKANE VALLEY MUNICIPAL CODE REGARDING REGULATION OF CITY PARKS, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley is a non -charter code city as provided in Title 35A RCW, and is a municipal corporation pursuant to the laws of the state of Washington; and WHEREAS, pursuant to Article XI, Section 11 of the Washington State Constitution and RCW 35A.11.020, the City of Spokane Valley (City) is authorized to regulate public property within the City, including parks; and WHEREAS, public park property is intended for, and should be available to the public for its intended purposes, including park recreational use, and pedestrian and bicycle transportation; and WHEREAS, the City of Spokane Valley adopted and subsequently amended Spokane Valley Municipal Code Section (SVMC) 6.05 to regulate certain activities within the City park system; and WHEREAS, the City Council has not substantively amended chapter 6.05 SVMC since 2009, and finds it necessary to do so now to provide for a safer, healthier park environment for all City residents; and WHEREAS, the City Council hereby finds that the regulatory requirements established by the proposed amendments are necessary for the preservation of the public peace, health, safety, and welfare. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Findings. The City Council hereby finds that the recitals set forth above are hereby adopted as findings for this Ordinance and incorporated herein as such. Section 2. Adoption. Chapter 6.05 SVMC relating to park regulations is hereby amended as set forth below: 6.05.010 — Definitions. The following definitions shall be used in this chapter: "airborne vehicle" means any vehicle, whether capable of carrying humans or not, which is designed for the purpose of becoming and remaining airborne, including but not limited to airplanes, helicopters, hang gliders, model aircraft, unmanned aircraft systems (UAS or drone vehicles), and hot air balloons. "Aalcoholic beverages" or "liquor" shall include alcohol, spirits, wine, beer, and malted beverages as those terms are be -defined pursuant toas set forth in RCW 66.04.010_ and shall include alcohol, spirits, wine and beer. _"Camp" or "camping" means erecting a tent or shelter or arranging bedding or both for the purpose of, or in such a way as will permit, remaining overnight; or parking a trailer, van, recreational vehicle, bus, camper, or other vehicle for the purpose of remaining overnight. "City" means the City of Spokane Valley, Washington. Page 1 of 8 DRAFT "commercial use" includes, but is not limited to the sale of any goods or services in City parks or facilities, including food and beverage. "Department" means the City of Spokane Valley Parks and (Recreation 4Department. _"Department employee" means a duly appointed City of Spokane Valley parks department employee. "Director" means the city manager or designee who is anticipated to be the director of the parks and recreation department. "Facility" or "facilities" means any building, equipment, sign, material, shelter, swimming pool, or other physical property including but not limited to administered trees, shrubs, plants, lawns, play equipment, benches, tables, picnic areas, athletic fields, trails, or parking and pedestrian areas (including curbs, by the City of Spokane Valley."high-risk or damaging activities" means use of such devices which create an elevated risk of harm to users or other park users, or which create an elevated risk of damage to the facilities. Examples of such devices include, but are not limited to inflatable play equipment, dunk tanks, hard -tip lawn darts, Frisbee golf discs, and slip -n -slides. " M4motor vehicle" means any self-propelled device capable of being moved upon a road; and in, upon, or by which any persons or property may be transported_ or drawn, and shall include,including but not be limited to; automobiles, trucks, motorcycles, mopeds, Class 2 or Class 3 motorized bicycles, motorized foot -scooters, golf carts, all -terrain vehiclesjeeps or similar -type all€euf-wheel-drive vehicles, and snowmobiles, whether or not they can be legally operated upon the public highways. "Qopen space, trails or parks," collectively referred to as "City parks," means any recreation or similar real property under the ownership, management, or control of the City. "park facility" or "facilities" means any building, structure, equipment, sign, shelter, swimming pool, vegetation, playground, or other physical property owned or controlled by the City for park purposes. _" Pperson" means any individual, group, firm, partnership, corporation, association, or club. City staff are excluded from this definition. "pets" means any domesticated animal, with the exception of qualifying service animal. "Ttrail" means any path, track, or right-of-way designed for use by pedestrians, non -motorized bicycles, or other non_motorized modes of transportation. 6.05.020 — Purpose. The City of Spokane Valley City parks, including facilities and programs of the ElDepartment, are established and maintained by the City for public recreational purposes. This cChapter 6.05 SVMC is an exercise of the police power of the City, and its provisions shall be liberally construed for the preservation and protection of the natural environment, public peace, health, safety, and welfare. Unlawful and inappropriate behavior in the City's parks diminishes these precious assets and deprives citizens individually and as a whole of the full use and enjoyment of the natural beauty, recreational opportunities, and peaceful repose that parks are intended to preserve. 6.05.030 — Hours of Operation. Page 2of8 DRAFT Unless otherwise established or approved in writing by the dDirector, City parks shall have the following hours of operation: April 15 to October 15 — open at 6:00 a.m. and close at 9:00 p.m.; and October 16 to April 14 — open at 6:00 a.m. and close at 7:00 p.m. Use of the Appleway Trail after these times shall be limited to non -motorized transportation, and all other after -hour uses of these amenities is prohibited. be open at dawn and closed for use at 10:00 p.m, in writing. 6.05.010 Facility and outdoor field lights. Use of facilities Sunday through Thursday shall cease at 10:00 p.m. unless otherwise approved by the director. Use of facilities on Fridays or Saturdays shall cease at 11:00 p.m. unless otherwise approved by the director. 6.05.0540 — Special events permits. A special event permit is required prior to holdingbefore the occurrence of a special event in any City parkti pursuant to as defined in SVMC 5.15.010. If the parks and recreation dDepartment deems necessary, special event permits may be required for events involving more than the routine use of a City park. Applicants shall apply for a special event permit and such applications shall be processed pursuant to chapter 5.15 SVMC. When deemed necessary by the City to mitigate anticipated impacts on the park, traffic, and general public health and welfare, and when deemed appropriate to carry out other requirements set forth in this chapter 6.05 SVMC, the Directo may impose special conditions for adie special event, which shallwill be established by the dDepartment and be included in the permit. The dDepartment reserves the right to cancel a permit for good cause. If reasonably possible, the City shall provide notice of cancellation .shall be given at least 24 hours in advance of the event. A cancellation or denial of a special event permit for an event occurring in a City park may be appealed to the city councilCity Manager by filing a written appeal with the city clerk within 10 days of the date of the decision. Upon such appeal, the City Managercity council may reverse, affirm, or modify the dDepartment's decision pursuant to the criteria set forth in SVMC 6.05.040. 6.05.0450 — Sale of goods or services. City parks are established for recreational purposes. Accordingly, Tcommercial use, whether by for-profit or non-profit entities, he sale of any goods or services in City parks or facilities, including food and beverages, is prohibited exceptshall be allowed only through written agreement with the City or by permit issued by the 4Department., including food, beverages, or services..... Commercial use shall include but not be limited to the sale of any goods or services in City parks or facilities, including food and beverages. The City may require appropriate compensation from any commercial use, which may include, but shall not be limited to, a per -event fee. • • : _ : . Such compensation may be in addition to any rental fee. Such compensation shall be determined based upon the nature of the event, the public benefit of the event, and the impact to the City and the City park facilities from the event, including how much of the park facilities will be unavailable to other users. Any agreement or permit for sale of goods or services in City parks shall include procuring and maintaining liability insurance at least consistent with that required in SVMC 5.15.070. 6.05.0860 - Rules governing use of City parks and facilities — Violation an infraction. A. Camping. Camping in City parks and facilities is defined and regulated pursuant to chapter 7.50 SVMC. No person shall camp in any City park or facility, unless otherwise designated. Page 3of8 DRAFT B. Fires. No person shall ignite or maintain any fire or participate in igniting, maintaining, or using any fire within open space, trail, er-park, or facility except in a designated barbecue unit or in a designated fire pit unless specifically authorized by the dDepartment. C. Food Waste, Washing of Clothes or Animals. No person shall clean fish; or other food, or wash any clothing or other articles for personal or household use, or any dog or other animal except at designated areas. D. Game Fish. methods of fishing are applicable to fishing for game fish in park areas. No person may fish for, or possess any fish taken from any river, lake, pond, stream or other body of water which area is posted with a sign prohibiting fishing, except as approved by special event permit for Valleyfest.: E. Horsesback Riding. Horses are prohibitednot permitted in any City parks ander facilities.y, unless permitted by the director. F. Littering. Littering in City parks and facilities is prohibited.not permitted. All waste and garbage shall be disposed of in a garbage can or other receptacle designed for such purpose. Litter shall include excretory waste from humans or pets. G. Motor Vehicles - Operationon Park Property. No person shall operate any motor vehicle on open space, trail, or park property unless such area has been specifically designated and posted for such use. No person shall operate a motor vehicle within the boundaries of a City park except on roads, streets, highways, parking lots, parking areas, or where otherwise permitted by posted notice or special event permit pursuant to SVMC 6.05.040 and chapter 5.15 SVMC. This subsection shall not apply to emergency, maintenance, or other authorized vehicles. H. Motor Vehicles — Parking. No operator of any motor vehicle, trailer, camper, boat trailer, or other vehicle shall park such vehicle in any City park or facility except where the operator is using the area for athe permitteddesignated recreational purpose, and the vehicle is parked either in the designated parking area, or in another area with the written permission of the dDepartment. No person shall park, leave standing, or abandon a vehicle in any facility after closing time except persons using park facilities as part of an event authorized in writing by the dDepartment. Any vehicle found in violation of SVMC 6.05.060 this subsection may be towed away at the owner's expense. SVMC 6.05.060This subsection shall not apply to maintenance and emergency vehicles or vehicles authorized by the dDepartment. I. Motor Vehicles — Speed Limits. No person shall drive a motor vehicle within any City park or facility at a speed greater than posted, having due regard for traffic, surface, and width of the road, and in no event at a speed which endangers the safety of persons, property, or wildlife. J. Parking Lots and Roadway — Games Prohibited. Games of any kind are prohibited in parking lots and roadways except through a special event permit. K. Pets. 1. All Degs pets, or domestic animals are prohibitednot permitted inon any designated picnic areas, sporttennis courts. or play areas in any City park or in any building unless g llvspccifically permitted by posted notice. This subsection shall not apply to animal guide dogs. 2. When allowed, petsDogs or other pets or domestic animals shallmust be kept on a leash no greater than 15 feet in length, and shall be kept under control at all times. Page 4of8 DRAFT 3. Any person whose dog or other pet is in any open space, trail, or park area shall be responsible for the conduct of the animal and for removing feces deposited by thesueh animal. 4. No person shall allow his or her petdog or other pct or domestic animal to bite, disturb, or harass any facility users, wildlife, or other pets. No person shall permit his or her petdog or other pet or domestic animal to bark or make noise continuously or otherwise unreasonably disturb the peace and tranquility of other park users. No person shall permit dogs, pets or domestic animals to damage, destroy or remove park vegetation. L. Presence in City Facilities When Closed. No person shall enter or be present in facilities when closed except persons using facilities as part of an event authorized in writing by the dDepartment. M. Skateboards and Rollerblades Permitted — Limited Exclusions. Riding skateboards and rollerblades is generally permitted on pathways and sidewalks in City parks, except where posted by the Department. Pathways and sidewalks includes only areas designed for walking, and does not include benches, railings, walls, or other areas or facilities for freestyle stunts, which are prohibited.In Designated Areas Only. No person shall be permitted to skateboard or rollerblade in park facilities unless otherwise designated by the dDepartment. N. Sound Amplification. No person shall use, operate, or play in a City park any radio, tape player, disc player, television, musical instrument, record player or any other machine or device producing sound at a volume that is audible at a distance of over 30 feet therefrom except pursuant to a permit issued by the dDepartment. O. Swimming. Swimming shall only be permitted in areas specifically posted for such use, and is otherwise prohibited posted areas. Mirabeau Springs is closed to entry or swimming by humans and pets. P. Tents and Shelters in Parks. _Unless authorized by the dDepartment, no person shall erect, maintain, use, or occupy a temporary tent or shelter in any City park or facility unless there is an unobstructed view through such tent or shelter from at least two sides; provided, however, that nothing in this subsection shall be construed to authorize overnight camping. Q. Trail Use. 1. For the purposes of this subsection, "trail use" shall be construed to include all forms of movement or transportation on a trail, including but not limited to foot, bicycle, horse, skateboard, rollerskates, and rollerblades. 2. Trail use is open to all non_motorized users unless otherwise designated and posted. Trail use restrictions may be posted at park entrances, trailheads or, in some cases, on individual trails. 3. Every person traveling on a trail shall obey the instructions of any official traffic control device or trail sign unless otherwise directed. 4. No mMotorized vehicles are prohibitedshall be allowed on City trails, however. For the purposes of this subsection, "motorized vehicles" means any form of transportation powered by an internal combustion or electric motor. This includes but is not limited to motor vehicles, golf carts, mopeds and all terrain vehicles. This subsection shall not apply to wheelchairs and assistive mobility devices powered by electric motors, andf authorized maintenance, police or emergency vehicles are exempt. R. Trespassing. No person, except an authorized City employee or emergency response personnel, or other person duly authorized, shall enter or go upon any area or facility which has been designated and posted as a "No Admittance" or "No Trespassing" area, ef-during any time when the park is closed to the public or after law enforcement personnel have informed that person in writing that they are excluded from a designated park facility or facilities. Page 5of8 DRAFT S. Washing of Vehicles. No person shall clean or wash any motor vehicle in any City park or facility, except in areas specifically designated for that use. T. Hitting Golf Balls. No person shall hit golf balls within a City park or facility. U. Airborne vehicles. No person shall launch, operate, or land an airborne vehicle while standing on or in any City park or facility, except in areas specifically designated and posted by the City for such use. Use of hot air balloons may be allowed through a special event permit issued pursuant to SVMC 6.05.040 and chapter 5.15 SVMC. V. Signs. No person shall distribute or post any handbills, circulars, or signs in any City park, except by written agreement or permit issued by the Department. W. High-risk or damaging activities. No person shall engage in high-risk or damaging activities in any City park except by special event permit issued by the Department, or as otherwise posted on-site as an allowed use for disc golf. Use of hard -tip lawn darts is prohibited in all park facilities. 6.05.0570 — Violation. Any person violating any provision of SVMC 6.05.030, 6.05.040, 6.05.050, or 6.05.060, or 6.05.070 shall have committed a class 3 infraction. For violations of SVMC 6.05.050 and 6.05.060, the City shall have all authority under the law to enforce violations, including but not limited to use of injunctive remedies through Superior Court. 6.05.0840 — Rules governing use of City parks and facilities — Violation a misdemeanor. A. Alcohol Consumption. No person shall knowingly allow, conduct, hold, maintain, or consume an alcoholic beverage in City parks or facilities without first obtaining a permit from the 4Department. B. Designated Areas. The city council shall, through resolution, designate specific areas in City parks and facilities where alcohol may be consumed after obtaining an alcoholic beverage permit. C. Application for Alcoholic Beverage Permit. Application for permits shall be in writing and filed with the ElDepartment. The application shall be filed no less than 10 days prior to the gathering at which alcoholic beverages will be consumed. Fees for such permits shall be established by separate City Ceouncil resolution. The dDepartment shall prescribe the form of the application, which shall include name and age of applicant, public place where permit is to be used, type of activity, date of activity, measures to control the consumption of alcoholic beverages, and such other matters as deemed appropriate by the ElDepartment. These permit requirements shall be in addition to those required by the Washington State Liquor and Cannabis Board for a Liquor Permit. The director shall review and either approve or deny the application within five days from receipt. The director may impose reasonable conditions upon the permit. An applicant may appeal a decision to grant, deny, or condition an alcoholic beverage permit to the City Manager, who can reverse, affirm, or modify the Department's decision pursuant to the criteria set forth in SVMC 6.05.040. A denial by the director may be appealed to the city council within 10 days from the date of the denial. D. Damage to Property. No person shall remove, damage, or destroy any area or City property in a City park or facility, including natural or man-made features, or excavation of any kind unless related to metal detecting, in which case a small hole may be made,- provided it is entirely filled in with any turf replaced. Page 6of8 DRAFT The hanging or anchoring of any items from park facilities, fences, trees, and other vegetation is prohibited. The hanging of pinatas is permitted within picnic shelter structures provided it is done in a way that it is not likely to result in damage to the facility or to any person. E. Damage to Wildlife. Except for fishing and shellfishing authorized by state law,in authorized areas and ,ubjcct to rules promulgated by the Washington State Fish and Wildlife Commission, it is unlawful in any park to capture, attempt to capture, tease, annoy, disturb, feed, or strike any bird or animal, or to throw or otherwise propel any object at or in the vicinity of any bird or animal. F. Dumping in Water Prohibited. No person shall deposit any waste or refuse of any nature, including human or animal waste, into any river, stream, lake or other body of water running in, through, or adjacent to any City park. G. Firearms, Weapons. 1. No person except duly authorized law enforcement personnel shall possess a bow and arrow, crossbow, or air or gas weapon in a City park or facility. No person shall discharge across, in, or onto any facility any weapon, including but not limited to a firearm, bow and arrow, slingshot, crossbow, air or gas weapon (including paintball), or any device capable of injuring or killing any person or animal, or damaging or destroying any public or private property. This subsection shall not apply where the department issued a special event permit for such activity. 2. Possession of firearms in any stadium or convention center, operated by the City, county, or other municipality, is prohibited except that such restrictions shall not apply to: a. Any pistol in the possession of a person licensed pursuant tounder RCW 9.41.070 or exempt from the licensing requirement pursuant toby RCW 9.41.060; or b. Any showing, demonstration, or lecture involving the exhibition of firearms pursuant to RCW 9.41.300(2)(b)(ii). H. Fireworks. No person shall possess, discharge, or cause to be discharged; in any City park or facility, any firecracker, torpedo, rocket, firework, explosive, or similar device_ unless so authorized by the department. I. Interference with Trails. No person shall place, deposit, or otherwise locate any object, structure or device, whether natural or artificial, that threatens or endangers any trail, interferes with normal use of the trail, or that threatens or endangers any person traveling thereon. This subsection shall not apply to City employees in the performance of their duties or to persons acting pursuant to written direction of the City. J. Outside Household or Commercial Waste. No person shall bring in or deposit household or commercial garbage or other, refuse, waste, or rubbish which is brought in such form from any private property, in any City park or facility garbage can or other receptacle. K. Removal of Property. No person shall remove any City property from a City park or facility without prior written the permission of the 4Department. L. Solicitation. No person shall solicit, sell, or peddle any goods, services, food or drink, or distribute or post any handbills, circulars, or signs, or use any loudspeaker or other amplifying device, in any City park, except by contract or by permit issued by the department. M. Waste from Vehicles. No person shall drain or dump refuse or waste from any trailer, camper, automobile, or other vehicle in any City park or facility. 6.05.09044i — Violation — Penalty. Any person violating any provision of SVMC 6.05.0806.05.090 shall be guilty of a misdemeanor. Page 7 of 8 DRAFT 6.05.10040 Administrative Other sanctions. In addition to any prescribed penalty m chapter 6.05 SVMC, any person failing to comply with any provision of chapter 6.05 SVMC or otherwise violates any criminal provision of state lawthis chapter shall be subject to the loss of park or recreation facility use privileges for up to six months. Such exclusion shall be initiated by a notice of trespass which identifies the nature of the conduct which resulted in the trespass. A notice of trespass may be appealed to the director within 14 days from the date of issuance. A person issued a notice of trespass may appeal the notice to the City Manager who, after consideration of the basis for the appeal, may uphold the exclusion and determine an appropriate length of time for exclusion, or overturn the exclusion. 6.05.1102 — Rules and policy. The directorcity manager or designee may develop rules, policies, and forms to implement this chapter 6.05 SVMC. All adopted rules, policies and forms shall be filed with the city clerk. Section 3. Other sections unchanged. All other provisions of chapter 6.05 SVMC not specifically referenced hereto shall remain in full force and effect. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this day of November, 2019. ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Page 8 of 8 L.R. Higgins, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance 19-019, regulating camping on public property. GOVERNING LEGISLATION: RCW 35A.11.020; Martin v. Boise, 920 F.3d 584 (9th. Cir. 2019). PREVIOUS COUNCIL ACTION TAKEN: March 26, 2019 discussion on funding for homeless issues; June 4, 2019 discussion on 2019 Point -In -Time Homeless count for Spokane County; July 9, 2019 discussion on no -camping enforcement, HB 1406, and proposed Spokane homeless shelter; October 15, 2019 Administrative report on proposed code to regulate camping on public property; October 29, 2019 first reading of the proposed ordinance. BACKGROUND: Like many of the larger communities on the west coast, Spokane Valley has been experiencing significantly more impacts from the increasing issue of homelessness over the past several years. The causes of homelessness are complex and varied. City staff continues to engage in discussions with staff from Spokane and Spokane County regarding potential regional approaches and staff will report back to Council at an appropriate time regarding those issues. At this time, however, there are no homeless shelter beds available in the City of Spokane Valley. As previously discussed with Council on March 26 and July 9, the City contributes at least $1.2 million annually to address homelessness issues in the region, with those funds being routed through Spokane County, which then allocates them to various public and private providers. The City is experiencing a number of consequences of the increase in homeless individuals within the City. As many residents have noted, there are two City parks that have recently experienced people camping or squatting on park property, specifically Balfour Park and Sullivan Park. Councilmembers and staff have received comments that residents don't feel safe using those parks because individuals are there with large amounts of personal belongings. Police have noted individuals using park restrooms as temporary housing, which precludes their use by the public as restrooms. The police recently noted that the sink in one restroom was being used as a fire bin, causing significant risk of property damage and personal injury. Park staff have stopped issuing park reservations for Sullivan Park because removing homeless people from the rental facilities have proven too difficult. The City has also noted a number of instances where people are camping in RVs and camp trailers along roadways. This is unsafe for a number of reasons, including risk of significant injury or death if another vehicle hits the RV/trailer. Further, the lack of sanitary waste disposal facilities creates a significant risk of disease and contamination. Parks and rights-of-way are intended for shared use by the public for park or transportation purposes, and are not intended for use for habitation. Like many communities, Spokane Valley seeks to further exercise its police powers to regulate these public areas within the constraints of the law. As identified in the recent case of Martin v. Boise, 920 F.3d 584 (9th. Cir. 2019), cities have authority to preclude such public camping, with some constraints. The primary holding in the Martin case was that if there was no homeless shelter bed space available at the time enforcement was sought, then the person could not be cited. However, the Court went on to say that cities could identify certain areas where no public camping could occur, provided there was not a total ban. Staff presented proposed regulatory language for City Council review on October 15, 2019. On October 29, 2019, City Council advanced proposed Ordinance 19-019 to a second reading. The proposed ordinance will adopt the draft regulations as a new chapter 7.50 of the Spokane Valley Municipal Code. Some important components of the proposed regulations include the following: 1. Generally prohibits camping on public property, including rights-of-way (roadways, sidewalks), stormwater property, City Hall, parks and park facilities, and any other public property where camping would materially interfere with the intended public use of the property. Based on a comment from City Council during the administrative report, staff have modified the proposed regulations to allow camping where specifically allowed by the owner of the property. This will address instances such as the Spokane County Fairgrounds when the entity that owns the property specifically allows camping. 2. Prohibits encampments, which are characterized by accumulations and belongings typically associated with camping. If an encampment is found on non -park public property, a 48-hour notice to vacate would be issued, after which the belongings would be collected and stored for at least 60 days. For park property, there would be no 48-hour notice, and instead the person must remove the belongings immediately. If no person is present, then the City would collect and store the belongings for at least 60 days, with notice posted near where the belongings were collected and providing information on where they could be collected. 3. Consistent with Martin v. Boise, the Code provision would not be enforced if shelter bed space is not available. There would be certain areas where public camping is never allowed, including City Hall grounds, Balfour Park, and Mirabeau Meadow/CenterPlace grounds. As mentioned above, the City continues to explore potential regional cooperation for access to shelter beds. Even if the City acquires a right to use a certain number of shelter beds, our Code will include a provision stating that enforcement of the public camping prohibition will be suspended if the City/law enforcement determine that a bed is not available at the time a citation is being considered. This will require good communication or a system that will allow immediate checks. If this verification is unable to be made, then a citation cannot be issued and the person would be allowed to camp in most public space provided they did not significantly limit the intended use of the space for public purposes. Additionally, staff is working to identify how transportation of people and belongings could occur in an efficient manner. It is our intent not to use the police in this manner so they can continue to address other public safety issues. OPTIONS: Move to approve Ordinance 19-019, with or without further amendments. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance 19-019 adopting regulations regarding camping on public property. BUDGET/FINANCIAL IMPACTS: Unknown. STAFF CONTACT: Erik Lamb, Deputy City Attorney. ATTACHMENTS: Proposed Ordinance 19-019. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 19-019 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A NEW CHAPTER 7.50 TO THE SPOKANE VALLEY MUNICIPAL CODE REGARDING REGULATION OF CAMPING ON PUBLIC PROPERTY, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley is a non -charter optional code city as provided in Title 35A RCW and incorporated under the laws of the state of Washington; and WHEREAS, pursuant to Article XI, Section 11 of the Washington Constitution and RCW 35A.11.020, the City of Spokane Valley (City) is authorized to regulate public property, including City Hall, CenterPlace, parks, public rights-of-way, and all other public property within the City; and WHEREAS, camping on public property, including City Hall, CenterPlace, parks, public rights-of- way, and other public property, is a public health and safety concern due to interference with other intended uses, such as daily operations of the City, events at CenterPlace, park recreational activities, pedestrian, bicycle and vehicular traffic, and other public uses; and WHEREAS, camping without adequate sanitation services, such as sewer, water, and garbage, presents a public health and safety concern due to increased risk of spread of disease and potential for citizens contracting illnesses; and WHEREAS, public property is intended for, and should be, available to the public for its intended purposes, including daily City operations, park recreational use, pedestrian, bicycle and vehicular transportation, and other public areas; and WHEREAS, camping in such public areas does not allow the public to use those areas for the intended purposes; and WHEREAS, camping should only occur in designated campgrounds with proper facilities; and WHEREAS, pursuant to Martin v. City of Boise, 920 F.3d 584 (9th Cir. 2019) the Ninth Circuit Court of Appeals (1) determined that the United States Constitution prohibits imposition of criminal penalties for sitting, sleeping, or lying outside on public property, on homeless individuals who could not obtain shelter; and (2) identified that ordinances prohibiting sitting, lying, or sleeping outside at particular times or in particular locations may be constitutionally permissible since other public space would still be available, regardless of available shelter space; and WHEREAS, the City Council hereby finds that the regulatory requirements established by the proposed amendments are necessary for the preservation of the public peace, health, safety, and welfare. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Findings. The City Council hereby finds that the recitals set forth above are hereby adopted as findings for this Ordinance and incorporated herein as such. Section 2. Adoption. Title 7 SVMC is hereby amended by adding a new chapter, to be designated "Chapter 7.50 Regulating Public Camping," as set forth below: Ordinance 19-019 Regulating Public Camping Page 1 of 5 DRAFT 7.05.010 Purpose. It is the purpose of this chapter to prevent harm to the health and safety of the public and to promote the public health, safety and general welfare by keeping public streets, sidewalks, parks, and other public property within the City readily accessible to the public, and to prevent use of public property for camping purposes or storage of personal property which interferes with the rights of others to use the areas for the purposes for which they were intended. 7.50.015 Definitions. The following definitions are applicable in this chapter unless the context otherwise requires: "camp" means to pitch, erect or occupy camp facilities, or to use camp paraphernalia or both for the purpose of, or in such a way as will facilitate remaining overnight, or parking a camper, recreational vehicle, trailer, or other vehicle for the purpose of remaining overnight. "camp facilities" include, but are not limited to, tents, huts, temporary shelters, campers, recreational vehicles, or trailers. "camp paraphernalia" includes, but is not limited to tarpaulins, cots, beds, sleeping bags, hammocks or cooking facilities and similar equipment. "contraband" means any property that is unlawful to produce or possess. "litter" shall have the same meaning as used in RCW 70.93.030(6) and (11) as adopted or may be amended. "park or park facility" means any real property, building, structure, equipment, sign, shelter, swimming pool, vegetation, playground, or other physical property owned or controlled by the City for park purposes. Park or park facility includes all associated areas, including but not limited to parking lots for parks and pools. "personal property" means an item that is: 1. reasonably recognizable as belonging to a person; 2. in its present condition has apparent utility and/or value; and 3. is not hazardous or unsanitary. "right-of-way" shall have the same meaning as is stated in SVMC Appendix A. "solid waste" shall have the same meaning as used in RCW 70.95.030(22) as adopted or may be amended. "store" means to put aside or accumulate for use when needed, to put for safekeeping, to place or leave in a location. "trail" means a public path constructed for the primary purpose of allowing recreational non -motorized transportation. The City currently has two trail systems, the Centennial Trail and the Appleway Trail. "unauthorized encampment" means two or more camp facilities in an identifiable area which appear to be used for unlawful camping. For purposes of this chapter an identifiable area includes areas where the camp facilities are in sight of each other and/or areas where each camp facility is located within 300 feet of another structure. Ordinance 19-019 Regulating Public Camping Page 2 of 5 DRAFT 7.50.020 Unlawful camping. It is unlawful for any person to camp in the following areas, except as otherwise provided by the Spokane Valley Municipal Code or where specifically designated by the owner of such property: A. Any right-of-way; B. Any trail, park, or park facility; C. Any publicly -owned parking lot or publicly -owned area, improved or unimproved; or D. Any public area where camping obstructs or interferes with the intended public use of the property. 7.50.025 Storage of personal property in public places. It is unlawful for any person to store personal property, including camp facilities and camp paraphernalia, in the following areas, except as otherwise provided by the Spokane Valley Municipal Code: A. Any right-of-way; B. Any trail, park, or park facility; C. Any publicly -owned parking lot or publicly -owned area, improved or unimproved; or D. Any public area where storage of personal property obstructs or interferes with the intended public use of the property. This section shall not apply to vehicles, including trailers, recreational vehicles, and campers, which are unoccupied and parked in rights-of-way, unless otherwise prohibited by law. 7.50.030 - Unauthorized encampments. Upon a determination by law enforcement that an area constitutes an unauthorized encampment, the personal property, camping paraphernalia, camp facilities, and all other property, contraband, litter, and solid waste may be removed subject to the following provisions: A. If the unauthorized encampment is on park or park facilities, City Hall, or is at a location which results in a significant risk of harm to any person, then police may immediately remove any personal property, camping paraphernalia, camp facilities, and all other property, contraband, litter, and solid waste, which shall be stored in the same manner as set forth in SVMC 7.50.030(B)(2). B. Prior to removing property from an unauthorized encampment on public property other than park property or park facilities, City Hall, or at a location which results in a significant risk of harm to any person, the following shall occur: 1. The City shall post at least a 48-hour advanced notice, which shall include the following: a. The address or location of the unauthorized encampment; b. A statement that camping in the area is prohibited by SVMC 7.50.020, 7.50.025, and/or 7.50.030; c. A statement that any individual continuing to use the area for unlawful camping may be subject to criminal penalties pursuant to chapter 7.50 SVMC. d. A statement that any personal property, camping paraphernalia, camp facilities, and all other property, contraband, litter, and solid waste remaining at the encampment after the notice period is subject to removal by the City. 2. At the end of the 48-hour notice period, any personal property, camping paraphernalia, camp facilities, and all other property, contraband, litter, and solid waste may be removed by City personnel or agents thereof. Ordinance 19-019 Regulating Public Camping Page 3 of 5 DRAFT a. Any personal property that is removed shall be stored by the City for at least 60 days prior to being disposed. b. Notice of where personal property removed from the encampment may be claimed shall be posted at the location. c. If the name and contact information for the owner of a particular item of personal property can reasonably be identified, the City shall attempt to contact the identified owner and provide notice that the item has been removed and how to claim the item. d. Any contraband located at the encampment shall be seized and properly disposed or retained as evidence of criminal activity. e. Any litter or solid waste found at the encampment shall be properly disposed. C. Any individual who receives a notice under this section, or whose property is removed from an encampment, has a right to meet with the City Manager or designee to raise any concerns, objections, or extenuating circumstances. At the conclusion of the meeting, the City representative shall prepare a written decision detailing the individual's concerns, as well as the City's response. Notice and procedure to set up a meeting shall be posted at or near the encampment site. 7.50.040 - Penalty for violations. Violation of any of the provisions of chapter 7.50 SVMC is a misdemeanor, and shall be punished upon conviction of such violation by a fine of not more than $1,000 or by confinement not to exceed 90 days, or by both such fine and confinement. 7.50.050 Enforcement suspended. Except as otherwise provided in this section, enforcement of criminal provisions of this chapter shall be suspended any time there is no space or beds available in regional homeless shelters that accept patrons from the City, to the extent such available space or beds are required by law. In such circumstances, all provisions of this chapter shall continue to apply to camping, storage of personal property, including camp facilities and camp paraphernalia, and unauthorized encampments at the real property containing City Hall (Spokane County parcel number 45201.0122) Balfour Park (Spokane County parcel numbers 45174.9061, 45174.9062, 45174.9031, and 45174.9059), and CenterPlace/Mirabeau Meadows (Spokane County parcel number 45105.9010). 7.50.060 Severability. If any portion of this chapter, or its application to any person or circumstances, is held invalid, the validity of the chapter as a whole, or any other portion thereof, or the application of the provision to other persons or circumstances is not affected. Section 3. Other sections unchanged. All other provisions of Title 7 SVMC not specifically referenced hereto shall remain in full force and effect. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Ordinance 19-019 Regulating Public Camping Page 4 of 5 DRAFT Passed by the City Council this day of November, 2019. ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 19-019 Regulating Public Camping Page 5 of 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First reading of proposed Ordinance 19-020: Barker Road/BSNF Grade Separation Project land acquisition. GOVERNING LEGISLATION: RCW 8.12.005; RCW 8.12.040; RCW 8.25.290. PREVIOUS COUNCIL ACTION TAKEN: • May 7, 2013 — Administrative Report, Bridging the Valley; • June 23, 2015 — Passed Resolution No. 17-011 adopting the 2016-2021 Six Year Transportation Improvement Program (TIP), which included both the Barker Road and the Pines Road Grade Separation Projects (GSP); • April 5, 2016 — Admin Report for use of federal earmark funds; • November 8, 2016 — Information Report on the status of the Barker GSP; • November 15, 2016 — Administrative Report on the Barker GSP status; • November 22, 2016 — Informational RCA; • December 6, 2016 — Administrative Report; • December 20, 2016 — Administrative Report; • January 10, 2017 — Motion failed to contract with DEA for project design services; • February 21, 2017 — Administrative Report; • February 28, 2017 — Passed Resolution 17-006, amending the 2017 TIP; • May 23, 2017 — Passed Resolution No. 17-011 adopting the 2018-2023 Six -Year TIP, which included the Grade Separation Project; • August 22, 2017 — Passed motion to enter into contract with DEA for the project's Phase 1; • October 24, 2017 — Administrative Report to discuss alternatives; • January 30, 2018 — Administrative Report to discuss alternatives with Council consensus to move the project forward with Alternative 5; • March 2, 2018 — Administrative Report to discuss alternatives; • March 13, 2018 — Administrative Report to discuss history and alternatives; • March 16, 2018 — Administrative Report for Council and Chamber of Commerce; • March 27, 2018 — Passed motion to select preferred alternative for advancing project; • April 10, 2018 — Passed motion to execute supplemental agreement with DEA for the project's Phase 2 design; • December 4, 2018 — Administrative Report to discuss project status; and • September 10, 2019 — Adoption of Ordinance 10-012 authorizing use of condemnation for property acquisition with regard three property owners. BACKGROUND: Over the past two years, the City has been working with David Evans & Associates (Consultant) to develop and prepare the Barker Road/BNSF Railroad Grade Separation Project (Project). In the first phase of the Project, which began in 2017, the Consultant analyzed and compared six alternatives in terms of cost, right-of-way (ROW) needs, impacts to existing properties, constructability, safety, and other pertinent Project elements so the City could select the preferred alternative. On March 27, 2018, the City Council passed a motion approving Alternative 5 as the preferred alternative for advancing the project into design and construction. On April 10, 2018, City Council authorized the City Manager to execute a supplemental agreement with DEA for the final design of Alternative 5. The following major milestones that are currently ongoing, or have been completed, include: • NEPA approval - November 2018; • SEPA approval - January 2019; • Tiger IX Agreement (Phase I) — Executed April 2019; • ROW Phase Authorization — May 2019; • ROW Negotiations Began — June 2019; and • 60 percent plans developed - July 2019. In June 2019, the City's ROW consultant, HDR, began negotiations with property owners to acquire the necessary ROW for the project. In total, there are 16 parcels that are affected by ROW or easement acquisition needs. The attached graphic shows the general overall properties being affected. As previously noted on September 10, 2019, negotiations and acquisitions are occurring or have occurred with the majority of the property owners. The City subsequently filed condemnation actions against three of the four remaining property owner as a result of Ordinance 19-012. Proposed Ordinance 19-020 relates to the fourth and final property owner the City has been negotiating for acquisition with, for property located immediately northwest of the existing intersection. In the event that the City cannot complete ROW negotiations with this final owner, Title 8 RCW authorizes the City to initiate condemnation proceedings and acquire the property through its eminent domain authority. Eminent domain requires that the City pay property owners just compensation for the property that is condemned. The City and its consultants have identified three parcels where condemnation may be necessary. RCW 8.12.040 requires that the City take its final action indicating its desire to condemn land through an ordinance. Proposed Ordinance No. 19-020 is the City's necessary "final action" ordinance. It states the City Council's desire to initiate condemnation proceedings for the parcels specifically identified. Upon passage, the City will continue to attempt to reach a mutually agreeable result with all property owners through negotiations. However, if negotiations are not successful, City staff will then, pursuant to the directive in Ordinance No. 19-020, initiate condemnation litigation in Superior Court to acquire the necessary property for the project. Condemnation proceedings, should they become necessary, will follow all applicable laws for condemning, appropriating, and taking for public use the required ROW, including making the necessary just compensation to the owners. Further, during the condemnation proceedings, the owners will have ample opportunity to provide their rationale on what they believe is a fair compensation for the real property. Given the history of this project and the prior number of discussions, as well as the status of negotiations, City Council may wish to suspend the rules and to adopt without conducting a second reading. OPTIONS: 1. Move to advance Ordinance 19-020 to a second reading with or without amendments, for consideration at a later date; or 2. Move to suspend the rules and approve Ordinance 19-020 . RECOMMENDED ACTION OR MOTION: I move we suspend the rules and approve Ordinance 19- 020 related to land acquisition for the Barker/BNSF Grade Separation Project. BUDGET/FINANCIAL IMPACTS: To date, the City has secured funding in excess of $24,000,000 for the project from seven sources. Right-of-way acquisition will be funded from the project. STAFF CONTACT: Cary Driskell, City Attorney, Bill Helbig, PE, City Engineer. ATTACHMENTS: Proposed Ordinance 19-020 Barker GSP Right -of -Way Acquisition Graphic DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 19-020 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AUTHORIZING AND PROVIDING FOR THE ACQUISITION OF LAND AND REAL PROPERTY INTERESTS FOR THE PURPOSE OF CONSTRUCTION AND IMPLEMENTATION OF THE BARKER ROAD/BNSF GRADE SEPARATION PROJECT; PROVIDING FOR CONDEMNATION AND TAKING OF LAND AND REAL PROPERTY INTERESTS NECESSARY THEREFORE; PROVIDING FOR THE COSTS OF SAID PROPERTY ACQUISITION; DIRECTING THE INITIATION OF APPROPRIATE PROCEEDINGS IN THE MANNER PROVIDED BY LAW FOR SAID CONDEMNATION; PROVIDING FOR SEVERABILITY; ESTABLISHING AN EFFECTIVE DATE; AND OTHER MATTERS RELATING THERETO. WHEREAS, by 2006 the Spokane Regional Transportation Council had identified a grade separation of Barker Road and BNSF railroad tracks as a means of supporting freight mobility and improving safety; and WHEREAS, the current plan of the Spokane Regional Transportation Council, known as Horizon 2040, identifies a Barker Road/BNSF overpass as a regionally significant project; and WHEREAS, the Spokane Valley Comprehensive Plan 2017-2037, adopted December 2016 by Ord. No. 16-018, amended by Ord. No. 18-014, states that "Spokane Valley continues to strongly support the grade separation projects of the BNSF mainline at major roads like Park, Pines, and Barker."; and WHEREAS, through the adoption of major goal statements for 2018, the Spokane Valley City Council endorsed the following: "Continue to work with state and federal legislators toward obtaining financial assistance for the Barker Road Bridge Grade Separation and Pines Road Grade Separation projects" and "Pursue a strategic plan for financing and completion of all grade separation projects."; and WHEREAS, the City conducted a process of assessing design criteria and basis of design that included benefit -cost analysis and value engineering, which resulted in a final version of the project that includes: 1) grade separation of Barker Road and the BNSF railroad tracks; 2) replacement of the existing stop -controlled intersection at Barker Road/Trent Avenue with a roundabout; and 3) sidewalk and ADA accessible improvements (hereafter the "project"); and WHEREAS, the above -stated actions of the City Council were, and are, consistent with state law and with the City's Comprehensive Plan; and WHEREAS, the City Council has found that the public health, safety, necessity, and convenience demand that the project be undertaken at this time and that in order to carry out the project it is necessary at this time for the City to acquire land and real property interests described herein; and WHEREAS, the City Council finds and declares it necessary and in the best interest of the public that land and real property interests described herein be condemned, appropriated, and taken for public use, subject to the making or paying of just compensation to the owner thereof in the manner provided by law; and Ordinance 19-020 Barker Road/BNSF Grade Separation Project Page 1 of 3 DRAFT WHEREAS, notice of the planned final action set forth herein was duly provided in accordance with RCW 8.12.005 and RCW 8.25.290. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, do ordain as follows: Section 1. Public Use and Necessity. The certain land and real property interests within unincorporated Spokane County, Washington, in the vicinity of the crossing of Barker Road of BNSF railroad tracks near Trent Avenue (SR 290), and further described in the attached Exhibit 1 (subsequently referred to as the "property"), is necessary for construction of the project. The City of Spokane Valley finds that construction of the project is a public use, specifically including: 1) grade separation of Barker Road and the BNSF railroad tracks; 2) replacement of the existing stop -controlled intersection at Barker Road/Trent Avenue with a roundabout; and 3) sidewalk and ADA accessible improvements. The City Council specifically finds that construction of the project is necessary and in the best interest of the citizens. Section 2. Funding. The project, including the cost and expense of acquiring the property, will be paid from any of several funding sources, including a federal earmark, non-federal funds from a Washington State Legislative Appropriation, a Transportation Investment Generating Economic Recovery (TIGER) grant, the allocation of funds directly from the City, and from other monies applicable thereto or that the City may obtain. The City Manager or his designees are hereby authorized to continue negotiations with and make offers to the owner of the property for the purposes of making or paying just compensation and to approve the payment of just compensation as negotiated with said owner or as ordered by the Court. Section 3. Eminent Domain. In the absence of negotiated purchases with the owner of the property, the City Manager and/or his designees are hereby authorized to commence condemnation proceedings for the property, pursuant to law, to determine and make or pay just compensation, and to take such other steps as may be necessary to complete acquisition of the property. In so doing, the City Manager and/or his designees are authorized to adjust the extent of the property and property interests taken or acquired to facilitate implementation of this ordinance, provided that such adjustment shall not be inconsistent with the project. Nothing in this ordinance limits the City in its identification and acquisition of property and property rights necessary for these purposes. The City reserves the right to acquire other or different property in support of the project, as the same exists or may in the future be revised. The City Manager and/or his designees are further authorized to approve and enter into any and all such agreements, stipulations, and orders necessary to carry out the provisions of this Ordinance. Section 4. Severability. If any section, sentence, clause, or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 5. Corrections. Upon the approval of the City Attorney, the City Clerk is authorized to make necessary corrections to this Ordinance including, but not limited to, the correction of scrivener's/clerical errors, references, ordinance numbering, section/subsection numbers, and any references thereto. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Ordinance 19-020 Barker Road/BNSF Grade Separation Project Page 2 of 3 DRAFT Passed by the City Council of the City of Spokane Valley this day of , 2019. ATTEST: Christine Bainbridge, City Clerk L.R. Higgins, Mayor Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 19-020 Barker Road/BNSF Grade Separation Project Page 3 of 3 Exhibit 1 Sheet 1 of 3 REFERENCE: Parcels 55061.9047, 55061.9048 & 55061.9002 All that portion of the hereinafter described Tract "X" lying southeasterly of a line described as beginning at a point on Highway Engineer's Station (hereinafter referred to as HES) L 99+59.47 on the L line survey of SR 290, Barker Road Intersection Vicinity and 75.00 feet northwesterly therefrom; thence northeasterly, parallel with said line survey to a point opposite HES L 101+59.46 thereon; thence northeasterly to a point opposite HES L 103+00.00 on said line survey and 101.52 feet northwesterly therefrom; thence northeasterly to a point opposite HES L 104+44.27 on said line survey and 74.33 feet northwesterly therefrom; thence northeasterly to a point opposite HES L 104+70.43 on said line survey and 86.78 feet northwesterly therefrom; thence northeasterly to a point opposite HES L 106+03.70 on said line survey and 83.73 feet northwesterly therefrom; thence northeasterly to a point opposite HES L 107+98.17 on said line survey and 117.99 feet northwesterly therefrom; thence northeasterly to a point opposite HES L 109+03.32 on said line survey and 166.10 feet northwesterly therefrom; thence northeasterly to a point opposite B 211+00.07 on the B line survey of SR 290, Barker Road Intersection Vicinity and 176.05 feet northwesterly therefrom; thence northeasterly to a point opposite HES B 218+12.98 on said line survey and 176.47 feet northwesterly therefrom and the terminus of said line. Tract "X": Parcel 1 (55061.9048) That portion of the North Half of Government Lot 1, lying Northerly of Secondary State Highway No. 2-H Trent Avenue, Northern Pacific Railway Overcrossing and Approaches, Section 6, Township 25 North, Range 45 East, W.M., in Spokane County, Washington; Excepting therefrom the West 210 feet thereof; Also excepting therefrom the East 190 feet; Together with that portion of the canal right-of-way described as 40 feet wide across Lots 1 and 2, except the West 20 rods of Lot 2 and canal right-of-way 40 feet wide across portion of the West 20 rods in Section 6, Township 25 North, Range 45 East W.M., formerly Spokane Valley Land and Water Co. right-of-way that travels over, under or through the above described property as disclosed by Quit Claim Deed recorded August 7, 2019 under recording no. 6829738; Situate in the County of Spokane, State of Washington. Parcel 2 (55061.9047) Exhibit 1 Sheet 2 of 3 The East 190 feet of Government Lot 1, lying northerly of Secondary State Highway No. 2-H Trent Avenue, Northern Pacific Railway Overcrossing and Approaches, Section 6, Township 25 North, Range 45 East, W.M.; Together with that portion of the canal right-of-way described as 40 feet wide across Lots 1 and 2, except the West 20 rods of Lot 2 and canal right-of-way 40 feet wide across portion of the West 20 rods in Section 6, Township 25 North, Range 45 East W.M., formerly Spokane Valley Land and Water Co. right-of-way that travels over, under or through the above described property as disclosed by Quit Claim Deed recorded August 7, 2019 under recording no. 6829738; Situate in the County of Spokane, State of Washington. Parcel 3 (55061.9002) The West 210 feet of the following described property: That portion of the North Half of Government Lot 1, lying northerly of Secondary State Highway No. 2-H Trent Avenue, Northern Pacific Railway Overpassing and Approaches in Section 6, Township 25 North, Range 45 East, W.M.; Together with the following described property as disclosed by Quit Claim Deed No. 6829738: That portion, if any, of the canal right-of-way described as Forty (40) feet wide across Lots one (1) and two (2) except the West twenty (20) rods of Lot two (2) and canal right- of-way Forty (40) feet wide across portion of the West twenty (20) Rods in Section 06, Township 25 North, Range 45 East W.M. (formerly Spokane Valley Land and Water Co. Right-of-way), that travels over, under, or through the following described Parcel A: Parcel "A" The West 210 feet of the following described property: That portion of the North Half of Government Lot 1, lying northerly of Secondary State Highway No. 2-H Trent Avenue, Northern Pacific Railway Overpassing and Approaches in Section 6, Township 25 North, Range 45 East, W.M. The lands herein described contain an area of 75,926.45 square feet, more or less. REFERENCE: Parcel 55061.9048; Temporary Easement All that portion of the hereinafter described Tract "X" described as follows: Beginning at a point opposite Highway Engineer's Station (hereinafter referred to as HES) 101+59.46 on the L line survey of SR 290, Barker Road Intersection Vicinity and 75.00 feet northerly thereof; thence northeasterly to a point opposite HES L 103+00.00 on said line survey and 101.52 feet northerly thereof; thence Exhibit 1 Sheet 3 of 3 northeasterly to a point opposite HES L 104+44.27 on said line survey and 74.33 feet northerly thereof; thence northeasterly to a point opposite HES L 104+70.43 on said line survey and 86.78 feet northerly thereof; thence northeasterly to a point opposite HES L 106+03.70 on said line survey and 83.73 feet northerly thereof; thence northeasterly to a point opposite HES L 107+98.17 on said line survey and 117.99 feet northerly thereof; thence westerly to a point opposite HES L 107+83.89 on said line survey and 132.80 feet northerly thereof; thence southwesterly to a point opposite HES L 105+79.93 on said line survey and 100.45 feet northerly thereof; thence southwesterly to a point opposite HES L 104+52.80 on said line survey and 101.05 feet northerly thereof; thence southwesterly to a point opposite HES L 104+41.70 on said line survey and 95.73 feet northerly thereof; thence southwesterly to a point opposite HES L 102+99.98 on said line survey and 121.70 feet northerly thereof; thence southwesterly to a point opposite HES L 101+54.13 on said line survey and 94.28 feet northerly thereof; thence southerly to the Point of Beginning. Tract "X": That portion of the North Half of Government Lot 1, lying Northerly of Secondary State Highway No. 2-H Trent Avenue, Northern Pacific Railway Overcrossing and Approaches, Section 6, Township 25 North, Range 45 East, W.M., in Spokane County, Washington; Excepting therefrom the West 210 feet thereof; Also excepting therefrom the East 190 feet; Together with that portion of the canal right-of-way described as 40 feet wide across Lots 1 and 2, except the West 20 rods of Lot 2 and canal right-of-way 40 feet wide across portion of the West 20 rods in Section 6, Township 25 North, Range 45 East W.M., formerly Spokane Valley Land and Water Co. right-of-way that travels over, under or through the above described property as disclosed by Quit Claim Deed recorded August 7, 2019 under recording no. 6829738; Situate in the County of Spokane, State of Washington. The lands herein described contain an area of 11,767.59 square feet, more or less. 140 SCALE H SC T 192. 1-.25N.JT.26N. R.45E. W.M. L. I[xawx tM.L NO OF Kam Sia,B 229+46.!1 P,O.T.BK. STA,A 21.21.40 {2Sr LT4 PAT. ANO.+ MP 12.49 OF PLAN _ 9.59 AT PA.T.ANO. S•11. 2 P.O.T. BK 61541 stun eu,t PP A NE Ordinance 19-020 Properties Bradley Cassell Yellow Light Cyan Light Green Light Rose CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 19-015, Adopting the Parks & Recreation Master Plan 2019 Update. GOVERNING LEGISLATION: N/A. PREVIOUS COUNCIL ACTION TAKEN: The City Council adopted the original Parks & Recreation Master Plan by Resolution 06-008 on April 25, 2006, and the Parks & Recreation Master Plan 2013 Update by Resolution 13-013 on December 17, 2013. BACKGROUND: The Parks and Recreation Master Plan provides the foundation for short-term parks and recreation programming decisions and for long range planning, acquisition and development of the parks and recreation facilities. The draft of the Parks and Recreation Master Plan 2019 Update is complete. This update incorporates recent studies and plans, including tourism studies and the 2017 Comprehensive Plan. While the 2019 Update functions as a "stand-alone" document, it cross-references and draws from the 2013 Update, and the original 2006 Master Plan. This 2019 Update includes a significant public engagement effort, basing its recommendations on numerous stakeholder interviews, two public meetings, and input during various public events such as the Farmers Market, Game On, and Movies in the Park. This 2019 Update will also maintain the City's grant eligibility with the Washington State Resource Conservation Office (RCO). This 2019 Update is necessary not only to maintain RCO grant eligibility, but also to update the project list. Since adoption of the 2013 Update, the City has completed the Appleway Trail, purchased and received new park property, installed splash pads at Edgecliff and Browns Parks, completed the sand volleyball courts at Browns Park, and made significant updates to the West Lawn and North Meadow at CenterPlace. This 2019 Update includes a number of changes based on the community's desires and changing conditions. These changes include: • Developing new parks in underserved areas • Ensuring park facilities accommodate needs of all user groups • Strengthening partnerships with Spokane County, school districts, and other regional partners • Increasing access to the north side of the Spokane River • Replacing the horse arena at Valley Mission Park with a bicycle pump track and/or skate park • Supporting events at CenterPlace • Completing Balfour Park expansion Staff previously discussed the 2019 Update with the City Council on October 1, 2019. OPTIONS: 1) Adopt the 2019 Parks and Recreation Master Plan Update, or 2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to approve Resolution 19-015, adopting the 2019 Parks and Recreation Master Plan Update. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Michael D. Stone, CPRP. Director of Parks and Recreation; Chaz Bates, Senior Planner. ATTACHMENTS: Resolution with Park & Recreation Master Plan 2019 Update. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 19-015 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING THE PARKS AND RECREATION MASTER PLAN 2019 UPDATE FOR THE CITY OF SPOKANE VALLEY, AND PROVIDING FOR OTHER MATTERS RELATING THERETO. WHEREAS, the City developed its original Parks and Recreation Master Plan in 2006 (Master Plan) and updated in 2013 to guide the future operation, maintenance, acquisition, and development of park and recreation facilities and programs; and WHEREAS, a park master plan must be updated at least every six years. This 2019 Master Plan Update (2019 Plan Update) includes an inventory of existing park and recreation facilities owned by the City and other public and private entities; and WHEREAS, this 2019 Plan Update includes an analysis of existing parks, swimming pools, facilities, programs and operations, and suggests recommendations for improvements to protect, maintain and enhance a variety of park and recreation opportunities for the citizens of the City; and WHEREAS, the Parks and Recreation Master Plan Update was developed with public input including several public event interviews, stakeholder interviews, and two public community meetings; and WHEREAS, the recommendations of the 2019 Plan Update are subject to current and future budget considerations and further City Council review; and WHEREAS, the formal adoption of a parks and recreation plan or update at least every six years is a requirement of the Washington Recreation and Conservation Office (RCO) and the City intends to apply for future grant funds from that agency; and WHEREAS, the 2019 Plan Update promotes the vision of the City Council to develop "a community of opportunity where individuals and families can grow and play and businesses can flourish and prosper." NOW THEREFORE, IT IS HEREBY RESOLVED THAT, the City Council does hereby adopt the 2019 Parks and Recreation Master Plan Update, attached hereto and made a part hereof. This Resolution shall be in full force and effect upon adoption. Adopted this 12th day of November 2019. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge, City Clerk L.R. Higgins, Mayor Approved as to Form: Office of the City Attorney Resolution 19-015 Adopting the 2019 Park and Recreation Master Plan Page 1 of 1 Parks and Recreation Master Plan 2019 Update 2019 Update to the City of Spokane Valley Parks and Recreation Master Plan Acknowledgements City Council Mayor Rod Higgins - (position 1) Brandi Peetz - (position 2) Arne Woodard - (position 3) Ben Wick - (position 4) Deputy Mayor Pam Haley - (position 5) Sam Wood - (position 6) Linda Thompson - (position 7) Executive Mark Calhoun, City Manager John Hohman, Deputy City Manager Parks and Recreation Department Mike Stone, Director Patty Bischoff, Administrative Assistant Parks and Recreation Staff Economic Development Department Chaz Bates, Senior Planner Additional Assistance By: Michael Terrell Landscape Architecture, PLLC Bernardo Wills Architects PC Special thanks to all the community members who participated in the public outreach events. Page 12 Table of Contents City Council 2 Chapter 1.0: Introduction 6 1.1 Public Involvement 6 1.2 Report Organization 6 1.3 Goals, Policies and Objectives 6 Chapter 2.0: Planning Context 10 2.1 Regional Context 10 2.2 Planning Area 11 2.3 Demographic Characteristics 11 2.4 Land Use 13 2.5 Housing 14 2.6 Population Growth 15 Chapter 3.0: Existing Parks and Facilities 16 3.1 Park Land Definitions 17 3.2 Park Land Inventory 18 Chapter 4.0: Existing Operations 22 4.1Organizational Structure 22 4.2 Staffing Levels 24 4.3 Revenues and Expenditures 24 4.4 Maintenance Operations 26 4.5 Recreation Programs 26 Chapter 5.0: Needs Assessment 27 5.1 Stakeholder Interviews 27 5.2 Public Workshops 28 5.3 Summary of Park Land Needs 34 5.4 Summary of Recreational Facility Needs 38 5.5 Other Facility and Program Needs 38 Page 1 3 Chapter 6.0: Recommendations 39 6.1 Park Plan Concept 39 6.2 Park and Facility Recommendations 42 6.3 New Parks 54 6.4 Recreation Programs and Services Recommendations 55 6.5 Administration and Management Recommendations 55 6.6 Maintenance Recommendations 55 6.7 River Access Recommendations 56 Chapter 7.0: Implementation 57 7.1 Recommended Capital Projects 57 7.2 Cost Estimates for New Parks 61 7.3 Financing Strategy and Capital Improvement Plan 61 7.4 Funding Sources 64 Appendix A: Inventory Table of Tables Table 2-1: Age Group by Percentage of Population 12 Table 2-2: Income Characteristics for Selected Geographies 13 Table 2-3: Top 5 Industry Sectors for Workers and Residents 13 Table 3-1: Count and Acres of Park Facilities by Park Type 18 Table 3-2: Existing Aquatic Facilities in Spokane Valley 19 Table 3-3: Park Facility Inventory 21 Table 4-1: Budget Allocation 2012-2019 25 Table 4-2: Parks and Recreation Division Budget Breakdown 25 Table 4-3: Net Cost per Capita 26 Table 5-1: Weighted Gap Analysis and Agreement 30 Table 5-2: Future Park Land Demand at Adopted Level of Service 37 Table 5-3: Proposed Acres Needed by Park Type 37 Table 7-1: Parks and Recreation Capital Improvement Program 58 Table 7-2: Capital Improvement Plan for Project Beyond 2025 61 Table of Figures Figure 2-A: Regional Context 10 Figure 2-B: City of Spokane Valley Planning Area 11 Figure 3-A: Park Inventory Map 20 Figure 4-A: Simplified Organization Chart for the City of Spokane Valley 23 Figure 4-B: Organization Chart for the Parks and Recreation Department 24 Figure 5-A: Favorite Elements about Parks Locally and Elsewhere 29 Page 1 4 Figure 5-B: Facility Improvement Exercise Edgecliff Park 31 Figure 5-C: Facility Improvement Exercise Terrace View Park 31 Figure 5-D: Facility Improvement Exercise Valley Mission Park 32 Figure 5-E: Park Location Exercise Results 33 Figure 5-F: Movies in the Park and "Game On!" Poll 34 Figure 5-G: Park Service Areas for Spokane Valley Parks 36 Figure 6-A: 2013 Proposed Park Layout Plan 41 Page 1 5 Chapter 1.0: Introduction This Parks and Recreation Master Plan 2019 (2019 Plan) updates the 2013 Parks and Recreation Master Plan (2013 Plan), reflecting changes in the community since that plan's adoption. The update is structured in a manner similar to the 2013 Plan, facilitating reference between the old and new. Chapter topics and section numbering all match, with only those sections requiring amendment included in this update. Since adopting the 2013 Plan, the City has continued to focus on its core beliefs and values. This focus has resulted in the implementation of several projects identified in the 2013 Plan as well as other community improvements. The planning context for this 2019 Plan is a bit different than when the 2013 Plan was prepared, reflecting recent updates to the city's comprehensive plan. Public Involvement Public involvement is a crucial step in comprehensive parks and recreation planning, ensuring that the community has an effective voice in shaping the plan and that the needs expressed in the plan and included in the implementation program accurately reflect community desires. The 2013 Plan included an extensive public engagement effort, and this Plan Update does as well, basing its recommendations on exhaustive stakeholder interviews, two public meetings, and a number of tabling events at local parks throughout the summer of 2019. 1.2 Report Organization The plan's structure mirrors the 2013 Plan, with chapters and sections as in that document. It is configured this way to aid in cross-referencing and to ensure continued compliance with the Recreation and Conservation Office's (RCO) planning guidelines. Chapter 1 - Introduction Chapter 2 - Planning Context Chapter 3 - Existing Parks and Facilities Chapter 4 - Existing Operations Chapter 5 - Needs Assessment Chapter 6 - Recommendations Chapter 7 - Implementation 1.3 Goals, Policies and Objectives The goals are statements about the City's desired future. These goals are supported by policies that guide plan implementation and objectives that provide realistic, achievable, and measurable steps toward reaching the goals. Together, the goals (bold text), policies (italic text), and objectives (regular text) can be used to help measure the plan's success. Page 16 1. The Parks and Recreation system is diverse, balanced and accessible. 1.1. Develop parks and recreation facilities that are easily accessed and spread equitably throughout the city. 1.1.1. Acquire and/or develop new parks and recreation facilities to match the needs of residents. 1.1.2. Invest in improvements to existing parks and recreation facilities. 1.1.3. Identify potential areas that need parks and open space to be served equitably. 1.1.4. Ensure that existing and new parks are conveniently accessible to users. 1.1.5. Develop a parks and open space acquisition program to take advantage of present opportunities to meet future needs. 1.1.6. Consider all options, including partnerships and collaborations, to acquire and develop neighborhood and community parks in unserved or underserved areas. 1.2. Broaden the recreational opportunities and activities for both residents and visitors. 1.2.1. Offer recreational opportunities and programs that serve people of all ages, abilities, and economic and cultural backgrounds. 1.2.2. At least biannually, identify community needs for recreation programming. 1.2.3. Maximize the use of existing facilities and programs to support local needs and encourage tourism and regional use. 1.2.4. Provide athletic facilities for residents and visitors through development or collaboration. 1.2.5. Explore the potential to create and establish a Spokane Valley River Trail system along the north side of the Spokane River between Plante's Ferry Park and Barker Road. 1.3. Maintain the grant eligibility of the parks plan. 1.3.1. Identify funding options for all proposed projects. 1.3.2. Make fiscally reasonable recommendations for the development of facilities and services. Page 17 2. The Parks and Recreation system reflects the area's cultural. physical and natural character. 2.1. Ensure there is a balance in both passive and active design in parks and recreation facilities. 2.1.1. Prioritize the renovation and upgrade of existing facilities over the development of new facilities. 2.1.2. Annually assess the condition of amenities and facilities. 2.1.3. Establish a program and budget for addressing deferred maintenance. 2.1.4. Consider environmentally sound practices in the development of park resources. 2.2. Ensure that parks and recreation facilities are well maintained. 2.2.1. Maintain the existing level of maintenance. 2.2.2. Implement cost-effective ways of providing high-quality facility management and maintenance. 2.3. Prioritize the acquisition and designation of park land with natural features and resources. 2.3.1. Acquire riparian corridors where feasible to offer potential sites for trail development and provide access to the river. 2.3.2. Develop natural resource management plans for natural areas within parks and other City -owned or controlled lands to identify management priorities and guide restoration. 2.4. Seek opportunities to incorporate public art into public spaces. 2.4.1. Encourage public art that highlights Spokane Valley's cultural and historic connections. 2.4.2. Identify potential locations for public art in community places. 3. The Parks and Recreation system is fiscally responsible. 3.1. Provide facilities, programs and personnel in a fiscally responsible and cost effective manner. 3.1.1. Pursue cost sharing and cost recovery mechanisms where appropriate. Page 18 3.1.2. Establish equitable fee structure (free, low-cost, full price) to ensure affordability and access to facilities and programs. 3.1.3. Use revenue -generating programs to help fund or subsidize other programs and services. 3.1.4. Explore new program offerings without expecting them to be self-supporting. 3.2. Provide parks and recreation services that are not provided by private service providers. 3.2.1. Periodically assess parks and recreation services provided by private service providers to minimize duplicative efforts. 3.3. Cooperate with non -city providers of parks and recreational resources on the provision of parks and recreation facilities. 3.3.1. Cooperate with other regional parks and recreation providers to maximize the provision of these services. 3.3.2. Develop partnerships with school districts and other governmental entities to leverage resources to meet community needs for parks and recreation services. Page 19 Chapter 2.0: Planning Context This chapter provides a profile of Spokane Valley in the planning context of parks, recreation facilities, and programs. This profile includes a description of the region, planning area and subareas, natural resources, climate, demographics, land use, housing, and population projections. Key Findings The following key findings emerged from an evaluation of the planning context: • Several natural resource areas in Spokane Valley are important for recreation. These lands may be environmentally sensitive and/ or already used for recreation. Examples include Dishman Hills, Antoine Peak, and the Spokane River and its adjoining riparian corridor and flood zone. • Spokane Valley has a four -season climate that supports diverse recreational opportunities year-round. Indoor and outdoor facilities should be considered to take advantage of this climate. • Spokane Valley is the tenth largest city in Washington and the second largest in Spokane County, with an estimated 2019 population of 96,720. • Demographic characteristics often provide insights regarding recreational demand, interests, and participation. Since the City was incorporated in 2003, there is limited historical data to illustrate demographic variations. City of Spokane Valley Figure 2-A: Regional Context • In 2016, the city adopted the 2013 park plan by reference into its Comprehensive Plan, as this plan maintains the integrity and consistency with the adopted Comprehensive Plan, which will be updated as needed. 2.1 Regional Context Spokane Valley is located near the eastern border of the State of Washington in a valley that stretches from the west plains in Eastern Washington, eastward through Spokane and Spokane Valley to Post Falls and Coeur d'Alene, Idaho. The City is located in the heart of Spokane County. In general, the City is bordered on the west by the City of Spokane and on the east by unincorporated Spokane County and the City of Liberty Lake. Figure 2-A illustrates this regional context. Page 110 2.2 Planning Area The planning area for the Spokane Valley Parks and Recreation Plan includes land within the city limits plus land within the City's urban growth area (UGA) (Figure 2-B). The City encompasses roughly 38.5 square miles (24,640 acres). urian Growe.4e I1rWn Growth.. Spokane Valley Planning Area Figure 2-B: City of Spokane Valley Planning Area 2.3 Demographic Characteristics Demographic characteristics often provide insight for recreational needs. Spokane Valley residents are the people who will use Spokane Valley parks and recreation facilities most often; as such, the residents of the City serve as the foundation for parks and facility demands. Factors such as age and income significantly affect the level of participation and overall interest in recreational activities. Employment, education, and ethnicity also play a role. Age is an important factor in outdoor recreation. Generally as people age, their participation in outdoor activities declines, with the highest participation rates occurring in children. In general, the older the people, the less they participate in active and/or competitive recreational activities. Children and young adults tend to favor active and/or competitive recreational activities; these activities include basketball, baseball, soccer, and swimming. Emerging trends have been toward non-competitive extreme sports, including skateboarding, in-line skating, mountain biking and rock climbing. Older adults tend to have a more passive interest in recreation programs and participate in parent/child activities or spend time as a spectator at youth events. Page 111 The American Community Survey estimates a 2017 population of 94,424. About one- quarter of the City's population is under the age of 20 and 21 percent are 60 or older. While the under 20 population is generally in line with similarly -sized cities, the over 60 population is higher than comparable cities, which may indicate recreational participation rates are lower than comparable cities in Washington. Table 2-1 compares similarly sized cities with the City across four broad age groups: less than 20 years of age, between ages 20-34, between ages 35-59, and over age 60. Table 2-1: Age Group by Percentage of Population Total Percent Percent Percent Percent Population 19 and 20-34 35-59 60 and younger older Everett Renton Federal Way Spokane Valley 107,560 99,692 94,905 24.10 24.40 26.50 25.10 24.40 21.80 34.10 35.10 33.10 16.70 16.30 18.60 94,424 24.40 21.60 32.20 21.70 Yakima 93,182 30.20 22.30 28.70 18.70 Bellingham 85,388 21.70 33.20 25.40 19.60 Kirkland 68,772 22.30 22.20 36.20 19.20 Source: U.S. Census Bureau, 2013-2017 American Community Survey 5 -Year Estimates Additionally, when compared to Spokane County as a whole, the number of households with children is decreasing more rapidly in Spokane Valley. The percentage of the City's households with children decreased by 5.6% -from 35.6% to 30% -between 2005 and 2014, while the proportion of households with children in the County dropped by 1.5% during the same time period. Income levels also reveal important recreational participation characteristics. In general, the higher income groups tend to participate at higher rates in outdoor recreation than lower income groups. Higher incomes also tend to participate in more expensive types of recreation. Lower income groups may rely on subsidized programs or free facilities, such as play areas, trails, and non-scheduled sports fields. Table 2-2 compares median (the middle) and mean (the average) incomes for both households and families. Households include all people occupying a housing unit; whereas, families consist of a householder and one or more people who are related by birth, marriage, or adoption; thus there are more households than families. 112 Table 2-2: Income Characteristics for Selected Geographies Median HH Mean HH Income Income Median Family Mean Family Income Income Everett Renton Federal Way Spokane Valley Yakima Bellingham Kirkland $ 54,562 $ 70,661 $ 62,086 $ 48,015 $ 42,092 $ 47,886 $104,319 $ 70,353 $ 89,808 $ 80,248 $ 61,176 $ 58,462 $ 63,825 $133,674 $ 64,931 $ 82,233 $ 70,833 $ 62,815 $ 50,003 $ 69,466 $124,803 $ 82,300 $102,592 $ 88,943 $ 73,916 $ 66,786 $ 84,917 $162,150 Source: U.S. Census Bureau, 2013-2017 American Community Survey 5 -Year Estimates In 2015, there were 48,428 jobs within the city with nearly 28 percent (13,552) who both lived and worked within the city. The city is a net importer of jobs, importing close to 35,000 jobs, with close to 28,000 people who reside within the city but work outside the city. Table 2-3 compares the top five industry sectors for workers (jobs in the City) to the top five industry sectors for residents (jobs held by residents). An analysis of employment in the City reveals the largest class of jobs in the city was "Retail Trade" followed by "Manufacturing." However, the largest class of jobs for residents was "Health Care and Social Services" followed by "Retail Trade." Table 2-3: Top 5 Industry Sectors for Workers and Residents Top 5 Industry Sectors for Workers Top 5 Industry Sectors for Residents Retail Trade Manufacturing Health Care and Social Services Accommodation and Food Service Educational Services 17.5% Health Care and Social Services 14.3% Retail Trade 13.8% Manufacturing 7.6% Accommodation and Food Service 7.5% Educational Services 18.5% 13.5% 9.6% 8.3% 8.1% Source: U.S. Census Bureau, OnTheMap Application, https://onthemap.ces.census.gov (2015). Over 97 percent of people in the city identify with one race. Of those that identify with one race in Spokane Valley, over 91 percent identified themselves as White; 1 percent as Black or African American; 1.2 percent as American Indian and Alaska Native; and 1.6 percent as Asian. Nearly 6 percent identified themselves as Hispanic; people of Hispanic origin may be of any race. Source: U.S. Census Bureau, 2013-2017 American Community Survey 5 -Year Estimates. 2.4 Land Use Land use plays an important role in the location, distribution, and availability of park and recreational facilities; for example, residential areas need nearby parks to serve the people who live in each neighborhood. Generally, as individual outdoor space decreases, the need for public open space increases. Industrial areas may need open space or natural area buffers and parks for employee or corporate use during the day. Dense commercial areas 113 are more likely to require plazas and small areas for passive recreation and may rely on a centralized larger community park. Based on geographic information, the City is 20,053 acres. The majority of the City is zoned for residential use (61 percent) followed by industrial use (20 percent), mixed- use/commercial (17 percent), and parks and open space (2 percent). Because most of the developed land in the City is classified residential, the proximity and location of parks and support facilities within neighborhoods are important criteria to consider for park planning. Spokane Valley developed primarily as low density suburban sprawl. Incorporated in 2003, the City developed as an urbanized area of Spokane County for decades. This development pattern leaves many partially used sites with one single-family residence on an acre or more of land. This land use pattern makes it difficult to acquire larger sized parcels for park use and ensure access to formal parks. 2.5 Housing In 2017, Spokane Valley had an estimated 50,700 housing units. Almost 30,000 of those dwellings were built prior to 1980. Roughly 15%, or 7,845 units, of the total housing stock was built after 2000. Spokane Valley's housing growth has been modest, but steady since it incorporated in 2003, growing at a rate of about 1% per year. Approximately 6,000 new residences were added to Spokane Valley's total housing stock between 2003 and 2015. The steady increase represents an ongoing upward pressure on demand for park and recreation space. The type of occupied housing is also changing to reflect changing demographics, aging population and fewer households with children. The trend from 2005 to 2014 has been toward renter occupied housing. The trend is also borne out by market data showing a stabilized vacancy rate for multiple family housing at four percent and increasing asking rents. The trend indicates that demand for smaller housing options will likely increase in Spokane Valley overall. The growing aging population and fewer households with children may act as headwinds to the demand for park land resulting from the upward pressure from population growth. An important consideration for recreation participation is the percentage of household income used to pay monthly costs: mortgage, real estate taxes, insurances, utilities, and homeowner association fees. Knowing the percentage of monthly costs -to -income provides an indicator of housing affordability. In general, the more affordable a home, the more income can be used for recreation. A commonly accepted measurement of whether such costs are considered excessive is if those costs exceed 30 percent of household income. According to the ACS, nearly 36 percent of all households (renters and owners) were considered cost -burdened in 2014. The percentage of cost -burdened households in Spokane Valley increased by 1% between 2005 and 2014. The cost -burdened disproportionately affects renters versus owners. The data shows that 51 percent of renters versus 26 percent of owners are cost -burdened. The data would indicate that 114 demand for recreation would be weighed down by a combination of the affordability housing and the increase of multiple family units which are typically renter households. 2.6 Population Growth The Washington State Office of Financial Management (OFM) estimates population for all cities and counties in the state. OFM's April 1, 2019 estimate for the City is 96,720. According to the Spokane Valley Comprehensive Plan, the projected 2037 population for the City is 109,913. The Board of County Commissioners allocated a population target of 14,650 to the city. The analysis completed for the comprehensive plan estimates an additional 6,659 homes will be needed to accommodate that growth and that the growth can accommodate that growth within its urban growth area. This increased growth will increase the demand for park land. 115 Chapter 3.0: Existing Parks and Facilities Understanding the parks and recreation facilities inventory at the planning period's outset is critical. The City is one of the primary providers of parks and recreational facilities in the City. Other public and private providers also contribute parks and open space in the area. Four school districts (West Valley, Central Valley, East Valley, and Spokane Public Schools) provide a variety of athletic facilities that contribute to the diversity of facilities available in the City. Spokane County has a number of open space facilities adjacent to the city including formal field spaces and natural open space recreational areas. This chapter summarizes the proposed park classification system, along with key findings regarding existing parks, open space, and recreational facilities. A complete inventory of park land and recreational facilities in the Spokane Valley Planning Area was completed for this process and is available from the Parks and Recreation Department. Key Findings • The City's parks system consists of active and passive recreational areas. There are five neighborhood parks, three community parks, one large urban park, eight special use areas, two trails/linear parks, three undeveloped portions of existing parks, and two natural open space areas in the parks system (see Table 3-1). In total, there are approximately 254.06 acres of park land. • The City owns and operates three seasonal outdoor pools: Terrace View Pool, Park Road Pool, and Valley Mission Pool. The City contracts with the Valley YMCA to operate and maintain the pools. The pools were renovated in 2008-2009. • The City does not manage or actively program youth or adult softball, soccer or volleyball programs. • There are a number of County and State parks sites that either border the City or are nearby. These nearby recreational resources are noted, and are recognized as contributing to the open space character of the community. • In terms of overall design and site utilization, most of the parks provide a balance between active use areas and general open space. • Accessibility and the lack of ADA access needs to be addressed throughout the park system. The City should continue its efforts to provide sidewalks to park amenities from parking areas, and providing accessible routes, ramps, or transfer stations to/in playgrounds. • Some play equipment and park furniture is reaching an age requiring specific maintenance, including replacement of wood components or the replacement of the structure. Use of wood components on play structures, benches and safety surfacing containment borders requires an annual commitment for review, maintenance and replacement when necessary. Page 116 3.1 Park Land Definitions In order to address specific planning needs for parks, open space, and recreational areas, park classifications have been adopted. Each park classification provides a distinct type of recreational opportunity. The ideal community park system is made up of several different types or classifications of parks. The classification system adopted for the City is as follows: • Neighborhood Parks: Neighborhood parks are designed primarily for non - supervised, non -organized recreational activities. They are generally small in size (about 3-7 acres) and serve people living within approximately one-half mile of the park. Since these parks are located within walking and bicycling distance of most users, the activities they offer serve the entire neighborhood, including children. Typical facilities found in a neighborhood park include: playgrounds, picnic areas, trails, open grass areas for passive use, outdoor basketball courts, restrooms, picnic shelters, and multi -use open grass areas for practice field sports. • Community Parks: A community park is planned primarily to provide active and structured recreational opportunities for young people and adults. Community park facilities are designed for organized activities and sports, although individual and family activities are also encouraged. Community parks can also provide indoor facilities to meet a wider range of recreational interests. Community parks serve a much larger area and offer more facilities than neighborhood parks. As a result, they require more support facilities, such as parking, restrooms, and covered play areas. Community parks usually have sport fields or similar facilities as the central focus of the park, and range in size from about 10 to 30 acres. Their service area has roughly a 1-2 mile radius. • Large Urban Parks: Large urban parks are parks designed to serve the entire community. Generally, they provide a wide variety of specialized facilities, such as sports fields, indoor recreation areas, and large picnic areas. Due to their size and facilities offered, they require more support facilities, such as parking, restrooms, and play areas. Large urban parks usually exceed 40 acres in size and should be designed to accommodate large numbers of people. • Regional Parks: Regional parks are large recreational areas designed to serve an entire region beyond the city limits. Often they are acquired to provide a specific and sometimes unique recreational opportunity. • Special Use Areas: Special use areas are sites often occupied by a specialized recreational facility and can be a component of a park. Some uses that fall into this category include waterfront parks, boat ramps, botanical gardens, community gardens, single purpose sites used for a particular field sport, or sites occupied by recreational buildings. • Linear Parks: Linear parks are developed landscaped areas and other lands that follow linear corridors such as rivers, creeks, abandoned railroad rights-of-way, 117 canals, power lines, and other elongated features. This type of park usually contains trails, landscaped areas, viewpoints, and seating areas. • Natural Open Space: Natural open space is defined as undeveloped land primarily left in its natural form with recreational uses as a secondary objective. It is usually owned or managed by a governmental agency and may or may not have public access. This type of land may include wetlands, steep hillsides, or other similar spaces. In some cases, environmentally sensitive areas are considered open space and can include wildlife habitats, stream and creek corridors, or unique and/or endangered plant species. • Undeveloped Land: This land is undeveloped and has not yet been designated for a specific park use. 3.2 Park Land Inventory The City is joined by the State of Washington and Spokane County in providing park land in the planning area. This section summarizes the park, open space, and recreational areas provided by these entities. The park plan recognizes that there are several park and open space sites located just outside the city limits, such as the Dishman Hills Natural Area, the Iller Creek, Antoine Peak, and Saltese Uplands Conservation Areas and Plante's Ferry Park, which provide nearby recreational opportunities for area residents. In the summer of 2019, an assessment of the City's park facilities was completed based on a tour of the individual park and conversations with Park staff. Table 3-3: Park Facility Inventory and Figure 3-A: Park Inventory Map provide a detailed listing of the City's park inventory and the facilities available at each park. Table 3-1 below provides a summary of the City's parks by park type. Table 3-1: Count and Acres of Park Facilities by Park Type Park Type Count Acres Current Ratio (Acres per 1,000 People) Community Park 3 48.62 Large Urban Park Neighborhood Park 1 5 55.51 27.96 Trails and Linear Parks 2 52.12a 0.50 0.57 0.29 0.54 Special Use Areas b 8 Undeveloped Areas 3 26.63 0.28 Natural Open Space Areas 2 43.22c 0.45 Grand Total 23 254.06 2.63 a Total includes the Appleway Trail but does not include land owned by Washington State Parks, including Centennial Trail which is managed by the city. b With the exception of Park Road Pool and West City Gateway, special use areas are within existing parks, so the acreage is not calculated separately. c Includes only Myrna Park and Myrtle Point. 3.2.1 Sports Fields The City has limited field space to program sports activities, see Table 3-3, and thus does not currently have an adult/youth sports recreational program. Residents of the City must rely on the robust sports programming from Spokane County or the City of Spokane. The Spokane County program uses the City's facilities as part of their programming. 118 The City has a tournament quality sand volleyball complex with 16 sand volleyball courts. The programming, renting and court maintenance is conducted by Evergreen Regional Volleyball Association (ERVA). ERVA currently pays the City a monthly fee to use the courts; the courts are free to the public when they are available. 3.2.2 Aquatic Facilities The City of Spokane Valley owns and operates three seasonal outdoor swimming pools and contracts with the Spokane Valley YMCA to operate and maintain the pools. Two of the pools are associated with existing parks: Terrace View and Valley Mission. The third pool, Park Road Pool, is not associated with a park, but is adjacent to a middle school. The pools were upgraded in 2008-2009 and are in good condition. Table 3-2: Existing Aquatic Facilities in Spokane Valley Facility Notes Ownership Park Road Pool Terrace View Pool Valley Mission Pool Spokane Valley YMCA Splashdown 6 -lane x 25 -yard outdoor pool and a separate slide feature 6 -lane x 25 -yard outdoor pool and a separate lazy river feature 6 -lane x 25 -yard outdoor pool with a separate zero depth entry pool Leisure and lap pools Outdoor aquatic park City of Spokane Valley City of Spokane Valley City of Spokane Valley YMCA Private/leased 3.2.3 Trails and Shared Use Pathways The City of Spokane Valley has two grade separated shared use pathways within its jurisdiction: the Appleway Trail and the Centennial Trail. Appleway Trail The Appleway Trail is an urban trail and greenway, approximately 52.12 acres in size, which runs east -west through the heart of Spokane Valley. It provides a shared use path for walking, running, and cycling. The trail also provides connections for residents to the commercial corridor. When fully completed, the trail will allow citizens to travel from Dishman Hills east to Liberty Lake. Centennial Trail The Centennial Trail provides 40 miles of paved trail from Nine Mile Falls, WA to the Idaho State Line, along the Spokane River. The trail is managed by Washington State Parks as Centennial Trail State Park, but maintained cooperatively by each jurisdiction the trail travels through. Spokane Valley's section is approximately from mile marker 5.5 to 12.5. There is parking at various trailheads along the route. Spokane Valley's trailheads include: Mirabeau Point Park (North and South), Sullivan Park, Mission Avenue and Barker Road. Page 119 1 Mom Centennial Trail i 40 miles 1— 7 in Spokane Vali Myrtle Point Park 31.1 acres natural open space, trail access Mirabeau Point Park 05.51 acres Discovery Playground, Centerflace, Mirabeau Meadows, Mirabeau Springs Greenacres Park 8 3 acres disc golf, splash pad, play round, mul -play field '.a ey ^ fission ark 24 acres ballfield, pool, Splash Down, equestrian arena, tennis 7. - :- nim•-• -,• Park Road Pool 2.0 acres -- pool only Balfour Park 2.8 acres open play area, playground 5.6 acres unimproved Sullivan '.rk 30 acres rad'o control ca area, drift boat launch, dance hall City Hall Edgecliff Park 4.7 acres playground, splash pad, ballfi pickleball APpleway Trail 5.6 miles paved trail Castle Park 2.7 acres open play area Terrace ew Park 92 acres pool, ballfield playground 8 awns Park 82 acres sand volleyball, splash pad City Boundary - City Parks Park Desingation (not city owned) l� I� Trails School Property Outside Agency Recreation Land Myrna Park 11 acres natural open space Figure 3-A: Park Inventory Map Page 120 Table 3-3: Park Facility Inventory Other amenities and special uses Neighborhood Park Balfour Park (2.8 acres) Browns Park (9 acres) Castle Park (2.7 acres) Edgecliff Park(4.7 acres) Greenacres Park (8.6 acres) Community Parks 1 1 2 Sullivan Park (16.1 acres) Terrace View Park (9.2 acres) Valley Mission Park (23.3 acres) Large Urban Parks Mirabeau Point Park (55.1 acres) • Discovery Playground •Mira beau Meadows • Mirabeau Springs Special Use Facilities Park Road Pool (2.0 acres) West City Gateway Trails and Linear Parks Centennial Trail (9 mi in COSV) ApplewayTrail (5.6 miles) Natural Open Space Areas Myrna Park (12.1 acres) 1 1 1 Y Y s Y s Y s Y Y P Y P Y S Y P 1 2 1 15 1 1 1 1 1 1 1. 1 1 1 1 1 1 1 2 1 1 4 Y Y 14 Y 'Y el Y Y Y 40 Y Y 29 Y Y Y Y 151 Y Y 118 Y Y 341 Y Y 503 Y Y Y 101 Y Y Y Y Y Y Y Y Y Y 9 hole disc golf Radio control car area, dance hall, drift boat launch Horseshoe pit Dog park, Splash Down (lease) CenterPlace (54,000 sq. ft event center), North Meadow, West Lawn, waterfall/ pond, dock, and viewing platform, stage, trail head 37 miles total in WA and extends to CDA ID Myrtle Point Park (31.1 acres) Undeveloped Parks Balfour West (5.6 acres) South Valley Mission (7.2 acres) Sullivan Park North (13.8 acres) Y Y Centennial Trail Access Page 121 Chapter 4.0: Existing Operations This chapter reviews the existing operations and management of the Spokane Valley Parks and Recreation Department. The review includes an analysis of the Department's organizational structure, staffing levels, and operations, including the operating budget, revenue and expenditures, and maintenance costs. This chapter also discusses current program participation. Key Findings The following key findings emerged from the analysis of parks and recreation operations and management: • The Parks and Recreation Department is composed of six divisions: Parks Administration, Parks Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. • As of 2019, the City budgeted for nine full-time positions. • Parks Maintenance and Aquatics services are contracted with external businesses or agencies. • In 2018, the city spent just over $25 per person to run, manage and operate the parks system. The City's park operations have changed little since the 2013 Plan. The Department's organizational structure remains the same, as does its approach to operating recreational programs and system maintenance. Organizational Structure The organizational structure of the Parks and Recreation Department, along with its position within the government of the City, affects the management and provision of parks and recreation services. 4.1.1 City Structure In Spokane Valley, there are five separate departments that provide municipal services to City residents: City Attorney, Community and Public Works, Police, Finance, and Parks and Recreation. Each of these departments report to the City Manager who in turn transmits information to the Mayor and City Council and ultimately the citizens. Currently, several City services are contracted out to private businesses or agencies. These include street maintenance, parks maintenance, and aquatic operations. Figure 4-A shows the organizational structure of the City. Page X22 1 Citizens of Spokane Valley 1 City Council i City Manager Community and Public Works City Attorney Parks and Recreation Figure 4-A: Simplified Organization Chart for the City of Spokane Valley I Police 4.1.2 Parks and Recreation Department Within the Parks and Recreation Department there are six primary areas of responsibility: Parks Administration, Parks Maintenance, Recreation, Aquatics, Senior Center, and CenterPlace. Each of these areas is managed and/or supervised by the Parks and Recreation Director. Figure 4-B shows the organization of the Parks and Recreation Department. • Parks Administration: The Parks Administration division is responsible for implementing the City Council's goals and objectives for providing parks and recreation services. • Parks Maintenance: This division is primarily responsible for monitoring the general upkeep of parks and public areas throughout the City, consistent with the goals and objectives set forth by the City Council. Currently, parks maintenance services are contracted with a private operator. • Recreation: The Recreation Division is responsible for developing, coordinating and facilitating the delivery of recreational services and programs within the City. Currently, programs include a summer day camp, summer park program, youth programming, preschool programming, adult dance classes, and limited special events. • Aquatics: This division is responsible for the operation and maintenance of the City's three outdoor swimming pools. The City has contracted with a private provider to operate and maintain the three pools since 2005. Page 123 • Senior Center: The Senior Center Division is responsible for coordinating services at the Spokane Valley Senior Center. The Senior Center programs and services were moved from its original building to CenterPlace. • CenterPlace: This division is responsible for the operation and management of CenterPlace Regional Event Center. Parks and Recreation Director Administrativ Assistant 1 Parks dministratio Recreation Aquatics Recreation Coordinator Recreation Specialist Senior Center CenterPlace CenterPlace Coordinator 1 Park Maintenance Maintenance Worker Facili 2 Office Assistant 2 Figure 4-B: Organization Chart for the Parks and Recreation Department 4.2 Staffing Levels In order to meet the demand for parks and recreation services, the City has budgeted for a staff of nine full-time positions. The number of employees (full-time equivalents or FTE) has remained at nine since 2007. A typical measure for staffing by the National Recreation and Recreation Association (NRPA)1 is the number of FTEs per 10,000 residents. At current staffing levels the city has approximately one FTE/ 10,000 residents. While this is on the low end, the number does not account for city's contracts for park maintenance and aquatics operations. 4.3 Revenues and Expenditures Table 4-1 shows the City's General Fund budget and the recurring budget for parks and recreation services. Generally, the parks and recreation budget has kept pace with the City budget as a percentage of General Fund expenditures. It is expected that the parks and recreation budget will continue to keep pace with General Fund expenditures. 1 The 2019 NRPA Agency Performance Review presents the data and key insights from 1,075 parks and recreation agencies collected by survey. This report can be read here https://www.nrpa.org/publications- research/research-papers/agency-performance-review/ and is attached as an Appendix to this plan. Page 124 Table 4-1: Budget Allocation 2012-2019 Year City General Fund Parks and Recreation Expenditures• Budget Percentage of Totalb 2012 $ 34,660,400 2013 $ 35,312,674 2014 $ 36,898,910 2015 $ 38,292,307 2016 $ 39,707,433 2017 $ 40,163,702 2018 $ 40,901,919 a #001 - General Fund Recurring Activity b Percentage Based on Department Budget $ 2,953,219 $ 2,667,678 $ 2,711,233 $ 2,757,358 $ 2,796,331 $ 3,097,760 $ 3,149,531 8.5 7.6 7.3 7.2 7.0 7.7 7.7 4.3.1 Departmental Expenditures Table 4-2 illustrates Departmental expenditures for each Division in the Parks and Recreation Department. In 2017 and 2018, CenterPlace received close to a third of the Parks and Recreation budget. The various budget allocations for the divisions appear to receive appropriate amounts relative to overall allocation of resources. Table 4-2: Parks and Recreation Division Budget Breakdown Division 2017 Expenditures Percent of Total 2018 Expenditures Percent of Total Parks Administration $ 296,764 10 $ 301,311 10 Parks Maintenance $ 861,350 28 $ 863,975 27 Recreation Aquatics Senior Center CenterPlace Capital Projectsa CenterPlace Kitchenb $ 246,295 $ 497,350 $ 95,916 $ 901,468 $ 160,000 $ 36,000 8 16 3 29 5 1 $ 260,802 $ 515,900 $ 98,229 $ 910,696 $ 160,000 $ 36,000 8 16 3 29 5 1 Total $ 3,097,760 $ 3,149,531 a Beginning in 2017, the Parks and Recreation Department began to transfer $160,000 from its general fund budget to Fund 309 Parks Capital Projects. b These funds account for the equipment rental and replacement in the CenterPlace kitchen. 4.3.2 Department Revenues Aside from local taxes (property tax, retail sales and use tax, excise tax), the Parks and Recreation Department charges fees for selected recreational programs, which offset direct costs related to providing the program. In addition, fees are charged for the use of various rooms within CenterPlace and the rental of park spaces. These fees supplement the Parks and Recreation Department budget and are not considered enterprise funds. In 2018, the City generated $725,945 through parks, recreation and aquatic program fees, which includes through facility rentals - such as CenterPlace, and program fees - such as aquatics and recreation. When compared to the total Parks and Recreation budget, Page 125 revenues from Parks and Recreation services account for approximately 23 percent of the total operating budget. One means of analyzing revenue production is to compare operating costs on a per capita basis. The gross cost per capita is the total cost of the services divided by the number of persons in the service area. However, this is not necessarily the true cost to the taxpayer because it does not reflect the net cost after revenue is deducted. Table 4-3 shows the cost per capita for the Parks and Recreation system. Table 4-3: Net Cost per Capita Year Population Operating Revenue Net Costs Cost/Capita Costs 2013 91,490 $ 2,667,678 $ 560,065 $ 2,107,613 $23.04 2014 92,050 $ 2,711,233 $ 627,045 $ 2,084,188 $ 22.64 2015 93,340 $ 2,757,385 $ 684,254 $ 2,073,131 $ 22.21 2016 94,160 $ 2,796,331 $ 712,843 $ 2,083,488 $ 22.13 2017 94,890 $ 3,097,760 $ 754,848 $ 2,342,912 $ 24.69 2018 95,810 $ 3,149,531 $ 725,945 $ 2,423,586 $ 25.30 4.4 Maintenance Operations Spokane Valley contracts out the maintenance of its park facilities. In 2018, the City spent approximately $886,536 for the parks maintenance, which equates to approximately $3,690 per acre park land. 4.5 Recreation Programs The City offers a number of recreation programs including: summer day camp; summer park program; winter camp; sports programs for preschool age and older, adult dance programs; and special events, such as Breakfast with Santa and Movies in the Park. In 2018, there were approximately 57,277 participants in the programs offered. The majority of participants, 40,464, were recreation swim participants, that is, people who paid for recreational swim time at one of the three pools. 1 26 Chapter 5.0: Needs Assessment This chapter discusses the need for parks, facilities and other recreational services within the City. It contains a summary of the stakeholder interviews, public workshops and other public engagement processes. This update presents a current needs assessment based on the findings of the public process. 5.1 Stakeholder Interviews The update process started with several one-on-one interviews with a variety of stakeholders and interest groups in Spokane Valley. Specific stakeholder groups included school districts, trails groups, Spokane River Forum, private recreation program providers, hoteliers, Spokane Valley Arts Council, Spokane County and City staff. The following key findings emerged from the stakeholder interviews: • Partnership - The City Parks and Recreation Department maintains an excellent relationship with schools, the county and private sports program providers. The Department should continue these mutually beneficial relationships. • Schools - School property, both gymnasiums and athletic fields, provide opportunities for both formal (sports programs such as baseball) and informal (enjoyment by neighbors). However, these sites are not always available for the general public. The City should work toward developing joint use agreements with the schools. • Recreation Programs - The City's recreation program fills a niche, but opportunities exist for expanded offerings. • Spokane River - The Spokane River is an asset to the community and while there are a number of access locations, additional access should be considered to realize the full potential. Consideration for increased connectivity between parks via the river and water trail is important. • Neighborhood Parks - Providing park access to neighborhood kids should be the Parks Department's "highest calling." Ensuring that all areas of the community have park land accessible should be an important priority. • Economic Development - Access to parks or trails provides development and investment incentives, and most people like to live and/or work near parks. The City should continue its efforts to support tourism, such as improvements at CenterPlace, Balfour Park expansion and the recent Browns Park improvements. The City should consider taking advantage of sports related tourism with tournament quality facilities such as artificial turf and lighting. • Facility Types - Generally, the type of facilities available are adequate. However, some facilities such as the horse arena at Valley Mission Park are under -used and 1 27 some modern facility types such as skate parks and bicycle pump tracks are desired. The City should consider new modern facility types and perhaps repurposing older facility types. • Acquisition - As the City becomes more urban, there will be an increased need for park land especially to underserved areas. The amount of park land available is inadequate to meet present and future needs, especially as it relates to open space and athletic fields. 5.2 Public Workshops As part of the update process, the City conducted a two public workshops at CenterPlace. The first workshop focused on goal and policy development and the second workshop asked participants to focus on specific demands and needs for the parks and recreation system. Key Findings on Public Engagement The key findings, listed in no particular order, from the various public outreach activities and public workshops, include: • Residents desire more park land that is equitably and conveniently located throughout the city. • New park land should take advantage of vacant land or partner with school districts. • The Parks and Recreation Department budget is not adequate to meet the needs and desires of residents. • Parks and recreational opportunities need to be available for users of all abilities, including ADA. • Replace the horse arena at Valley Mission Park with a bicycle pump track, skate park or both. • Community events are important and should be continued and expanded when possible. • Splash pads have a high user value and efforts should be made to include them in parks. • Restrooms need to be well maintained and upgraded or improved in older facilities. • Take advantage of existing unimproved trails along the northern bank of the Spokane River by providing signage. 5.2.1 Goals and Policy Workshop On Wednesday, May 15, 2019, approximately 27 individuals, including staff attended the first public workshop to update the 2013 Plan. This first public meeting followed a series of stakeholder interviews and was the first public workshop for the 2019 Plan. The meeting was held at CenterPlace and was advertised as a Special Meeting by the City Council. Following a presentation by Parks and Recreation staff providing context as to why the City is updating its Parks and Recreation Master Plan, table groups were asked to participate in two exercises to help give input for the plan goals and policies. This paper summarizes the results of those exercises. 1 28 Exercise 1: Choosing Favorites In the first exercise, participant groups were asked to identify things they liked about the City of Spokane Valley Parks and things they liked about parks generally or they have experienced elsewhere. This was an open-ended discussion that asked participants to converse amongst each other and begin to think about what parks mean to them. The images below, known as a word cloud, summarize the results of the first exercise. A word cloud identifies the frequency of a words by displaying high frequency words in larger - sized text and less frequent words in smaller -sized text. Like about Spokane Valley Parks Swimming Valleyfest Park_ Opportunities WeII-maintained Picnic shelters CommunityEvents Pet Frieenc1 yI ra1 1 CSplash Pads Natural_Areas Restrooms Rive fireesssftball Fields ADAAccessible Discovery _Playg rou nd Playgrounds Rec_O portunities Open space Volleyball Like about Parks Generally PocketParksParks Piann ngTheme_Park ` Bike Racks River RetaiIRec_Opporr-tunities�,. Partnership [ra I 1 sAguatic_Facility Pavilions'nteractive Outdoor Fitness Treesnterpret1veIna ki g More Pa Desti nation_Facility Natural_Areas Playgrounds Dog_ParksVaried_Programming Diverse landscape Well-maintained Sports_Cornplex Water_AccessWater_Features Figure 5-A: Favorite Elements about Parks Locally and Elsewhere Exercise 2: Gap Analysis In the second exercise, participants were asked to consider 11 policy statements related to parks and recreation. Participants were asked to evaluate how well each policy statement is being done today and how well they would like the statement to be in the future. Groups were then asked to compare the existing to future status. The interval from existing to future was identified as the "Gap" value. A high "Gap" value indicates that a significant amount of change is needed to move from the current status to desired future conditions. After identifying the "Gap" for each policy statement, groups were asked to apply a relative priority to each of the policy statements by assigning a "Weight" value to each statement. Groups were given a total budget of 22 units which they were permitted to allocate however the table saw fit, provided the total for all 11 statements did not exceed 22. The table below combines the gap values and the weighted values to show a weighted gap. A high -weighted gap indicates a policy that needs the most change and was considered important to the groups. 1 29 Table 5-1: Weighted Gap Analysis and Agreement # Weighted Gap 1 There is an adequate amount of park land to meet resident needs. 800 2 Parks and recreation facilities are provided equitably and conveniently 391 throughout the city. 3 The Parks and Recreation budget adequately meets the needs of residents. 252 4 Users of all abilities have adequate access to parks and recreational opportunities. 198 5 The parks and recreation facilities are well designed, attractive, and safe. 88 61 The city provides adequate recreational services and programming to meet 70 residents' needs. 71 There are a variety of recreational opportunities for both residents and visitors. 8 The parks facilities are modern and meet the needs of residents' recreational demands. 60 36 9 The parks system is adequately supplemented by the county and school districts. 21 10 Public art that reflects Spokane Valley is incorporated in the city's park system. 10 11 The parks system is well maintained and clean. 0 5.2.2 Demands and Needs Workshop As part of the Demands and Needs Workshop, the City held engagement activities at three parks during the City's Free Summer Park Program from June 17-19, 2019. A formal public workshop on June 20, 2019 was held at CenterPlace where in addition to specific facility improvement questions, participants were asked to identify potential locations for new park land. Exercise 1: Facility Improvements In the first exercise, participants were given a limited budget of dots to "spend" across various facility improvements across a select set of parks. The cost of facility improvements were in order of magnitude relative to each other; for example, a restroom replacement cost three dots and a basketball court cost two dots. Participants were not given enough dots to "pay for" all the improvements listed, and thus, were forced to make priority investments. The charts below summarize the results of the improvement exercise for all events. 1 30 % People Buying Improvement 5`ti 10% Edgecliff Park Improve softball field 4% Replace tennis court with and pickleball court 8% Replace restroom 13% d basketball court 13% N.,ew playground 13% Balfour Park Balfour expansion Splash pad (included in expansion) Add basketball court (included in expansion) New picnic shelter (included in expansion) New playground (included in expansion) 3% 5% 12% 11% 19% Figure 5-B: Facility Improvement Exercise Edgecliff Park Terrace View Park Softball field improvements Convert softball field to soccer field , 0% Add/upgrade sidewalk access Add basketball court Replace restroom Sullivan Park New picnic area (north side) Replace restroom Add vendor space for non- motorized watercraft rentals eople Buying Improvement 5% 10% 15% 3% 5% 7% 9% 11% Disc golf course (west) 10% 16% New signage to trail, better access 18% 20% Figure 5-C: Facility Improvement Exercise Terrace View Park Page 131 % People Buying Improvement 0% 5% Valley Mission Park Skate park and/or bike park at horse arena Replace tennis courts with new pickleball courts Replace restroom Convert softball to multipurpose field New playground Greenacres Park Phase II completion Baseball field (included in Phase II) Multipurpose field (included in Phase II) Basketball court (included in Phase II) Tennis/pickleball courts (included in Phase II) 10% 15% 20% 25% 10% 4% 13% 6% 2% 7% 9% 11% 18% 20% Figure 5-D: Facility Improvement Exercise Valley Mission Park Exercise 2: Park System Needs In the second exercise, participants were asked to identify locations for new parks. Each table was provided a large format map that identified all school district -owned property, existing and proposed bike and sidewalk paths, low and moderate income census blocks, existing city -owned land and vacant property of at least five acres. Each table, as a group, were asked to spend two green dots. A green dot represented one new neighborhood park of about five acres. Participants needed to use both green dots for a five -acre park, if the park was not located on vacant property. Tables could also exchange one green dot for two yellow dots, if the park was located jointly on school district property. Participants were asked to consider the following park land needs in their exercise: • Is there a park within a 1/2 mile? • Can you easily and safely walk or bike to the facility? o Are there barriers: I-90, river, major arterials? • Is there an elementary school within a 1/2 mile? • Are other recreational opportunities such as Centennial Trail or Dishman Hills nearby? • The minimum size of a neighborhood park is five acres. • Is the property vacant? • Is the area identified as low to moderate income? Page 132 The figure below shows the results of the second exercise: .LEGENU 1,1111,1, ar. aanmo+m a �Schml - oenc�,u:e A SOkane Valley CSsassss VALLEY Px. s arm RECREATION Mash. PLAM UPDATE wn ,woi h ixased «a=,uiPmerawtmimie • win«•,7i'i"a.-°''' "i,s—•—•""" Figure 5-E: Park Location Exercise Results s •mar.4.a:Msdemossoanrx,vo.iars+asa re>aam 5.2.3 Movies in the Park and "Game On!" In addition to the engagement activities associated with public workshops, the City also conducted listening booths at Movies in the Park and "Game On!" Both these programs are free community events conducted by the City on different dates and at different parks within the system. It is estimated that approximately 1,200 people attended these events. At these events, the City conducted another dot exercise similar to the facilities exercise used for the Demands and Needs workshop. The chart below shows the results of the Movies in the Park and "Game On!" exercise. Page 133 Expand and improve Balfour Park 5% - New basketball courts _ 5% New playgrounds (in Balfour, Sullivan, Edgecliff and Valley Mission) 7% New dog park_. _ 7% New disc golf course • 8% Upgrade softball fields New picnic shelters _4% Newtral signage {north river near Sullivan) 4% _ Construct new pickleball courts 3% Appleway Trail interpretive signs 2% Upgrade restrooms (Terrace View, Valley Mission and Edgediff) 10% Community Events 11% Figure 5-F: Movies in the Park and "Game On!" Poll Convert tennis courts to pickleball courts 1% Replace Horse Arena with skate park and/or bike park (Valley Mission) 14% _ New splash pads in parks 14% Movies in the Park & Game On Counts 5.3 Summary of Park Land Needs This section provides the Needs Assessment for the City. It provides the information necessary to make informed decisions on how many acres of parks and numbers of facilities are needed to meet current and future needs. These needs are based on the vision set forth by the community and the demand for recreational opportunities, as measured in various public involvement venues. However, not all needs can be or should be provided by the City. Some community needs can be met by other agencies, schools, the County, private organizations, and public service organizations such as the YMCA. The community needs identified in this chapter were used to develop recommendations for the park system presented in Chapter 6. 53.1 Methodology Developing a statement of needs for parks and open space areas depends on localized values, availability of land, financial resources, and desired service levels. To determine specific park land needs for the Spokane Valley Planning Area, several analytical methods were used. These include: • Recreational demands (measured through public involvement activities) • National trends and standards Page 134 • Land availability • Geographic deficiencies for parks and open space areas • Adopted level of service In synthesizing this information, the adopted level of service standard is the main driver for determining how much park land the City will need in the future, and the other components help determine what types of park facilities are desired, available, and needed. Using the adopted level of service in the City's Comprehensive Plan, the analysis determined the amount of park land needed in 2037. The year 2037 was chosen because it represents the adopted population projection in the City's adopted Comprehensive Plan. The analysis then established a demand need for park types; the demand need is expressed as a percentage of the overall need for park land. The percentage of park land devoted to a park type was determined based on local conditions, national trends, and land availability. 5.3.2 Adopted Level of Service Standards The City's Comprehensive Plan adopts 1.92 acres per 1,000 residents as the minimum level of service for parks. This plan proposes to increase the level of service to 3.25 acres per 1,000 residents. The following service areas were used to help calculate park needs: • Neighborhood Parks - Service area of half -mile radius • Community Parks - Service area of two-mile radius • Special Use Area - No service area recommended as people will generally travel as far as needed to use the facilities • Large Urban Park - Within 30 minutes by personal vehicle for cities of 25,000 to 250,000 • Natural Open Space - No service area recommended Figure 5-G shows the service areas for the existing Neighborhood and Community Parks as identified above. For those park lands that do not have a recommended service area: Special Use, Large Urban Park, and Natural Open Space, only the names and location are provided. Page 135 renis Ave E Valley S_ on Ln9? Rd E Wellesiev Ave Spokane E 1 tOs u - E Frederick Ave E uclidA Millwood Felts Field Mi E Mansliel. Poi Ave au arl IZ ,a 2 -73 a� IZ Euclid a.e fhCL lY an E(oa43oB fG��`1 - ,-�'`�,, Lib Ave P .., m La Greenacres z Park t1Ply, Lake ajk Pool e Co my � 41 E 17th AV�e w Balfour Park Appleway Trail E 8th Ave E Sprague Ave E 16th Ave Spokane County Service Area by Park Type ® Spokane Valley Park n Spokane Valley Service Area Community Park (2 mi) ® Neighborhood Park (1/2 mi) Trail (1/4 mi) E 32nd Ave Figure 5-G: Park Service Areas for Spokane Valley Parks Page 136 Table 5-3: Pro osed Acres Needed b Park T s e Existing Ratio 5.3.3 Summary of Park Land Needs Table 5-2 shows that the City of Spokane Valley will need an additional 117 acres of park land by 2037 to accommodate projected population at the level of service (LOS) standard of 3.25 acres per 1,000 people. The following terms are used in the analysis: • Adopted LOS is the level of service standard adopted by the City for park land. It is expressed as a ratio of acres per 1,000 people. • 2037 Project Population is the adopted population projection found in the City's Comprehensive Plan. • Total Need (year 2037) is the number of acres of park land that will be needed to serve the City's residents in 2037. It is determined by multiplying the adopted LOS by the quotient of the projected population divided by 1,000. • Existing Park Land is the total designated park land with the City and includes undeveloped park land but does not include park land or open spaces owned by other agencies. • Net Need (year 2037) is the amount of park acres that will be needed at build -out after subtracting the existing park land. Table 5-2: Future Park Land Demand at Adopted Level of Service Adopted LOS 2037 Projected Total Need Existing Park Landa Net Need (ac/1,000 Population (2037) (2037) residents) 3.25 109,913 357.21 240.22 a. Does not include Washington State Park property associated with the Centennial Trail. 117.00 The analysis of park land need shows that the city needs an additional 117 acres of park land. Table 5-2 shows a need of 117 acres park land to meet future needs. Table 5-3 shows how the needed acreage could be allocated to various park types based on existing ratios; however, other factors such as area, location, and funding would play a deciding factor in determining what park type would be developed. To state this simply, the city will use the ratios as a guide but will take advantage of opportunities as they arise. Park Type Existing Acres Park Land Need at Existing Ratios in 2037 Community Large Urban Neighborhood Natural Open Space Trails and Linear Total 48.62 55.51 27.96 43.22 52.12 227.43a a: Excludes undeveloped and special use properties 21% 24% 12% 19% 23% 100% 22.05 25.18 12.68 19.60 23.64 103.16 1 37 5.4 Summary of Recreational Facility Needs The City has limited field space to program sports activities. Residents of the City rely on the sports programming from Spokane County or the City of Spokane. Spokane County runs the largest adult softball league in the County with 285 teams (2018), down from 400 teams participating in 2012. Spokane County has been experiencing the same declining and/or flat trend in participation rates for team sports (softball/baseball) as national trends2. This plan recognizes that the City is not the prime provider of field space within the region, and provides a supporting role with its limited facilities. The plan also recognizes the importance and value of the regional partnerships with Spokane County and the three school districts within the City. According to Spokane County's parks plan, Spokane County may pursue satisfying much of the current demand for softball fields through the renovation of Plante's Ferry Sports Complex. The renovation of Plante's Ferry Sports Complex would include synthetic turf infields, lights, and re -grading increasing the potential hours of use. Spokane County doesn't foresee constructing any additional softball fields beyond the renovation of Plante's Ferry Sports Complex over the next six years. 5.5 Other Facility and Program Needs Currently, the City does not have some of the recreational resources found in many communities such as recreation centers, indoor aquatic facilities, teen centers, arts centers, and a comprehensive range of recreational programs. The development of these types of facilities and services will generate more interest and participation in recreational activities. 2 2019 Physical Activity Council Participation Report pages 7-9 (http://www.physicalactivitycouncil.com/pdfs/current.pdf) 1 38 Chapter 6.0: Recommendations This chapter provides recommendations for developing and managing a parks and recreation program in the City of Spokane Valley. These recommendations were developed from staff input, public input, and a comprehensive analysis of park land conditions and current maintenance operations. Individual recommendations are subject to further study and final budget and policy approval by the City Council. 6.1 Park Plan Concept Spokane Valley inherited its park system from Spokane County. That system consists of neighborhood parks, community parks, special use areas, and larger day -use parks. The ideal park system for the City should be one made up of a hierarchy of various park types, each offering certain types of recreational and/or open space opportunities. Separately, each park type may serve a primary function, but collectively, they will meet the needs of the entire community. By recognizing this concept, the City can develop an efficient, cost effective, and comprehensive park system. The basic concept of the park system for the City is to provide park and open space areas within convenient walking distance of most neighborhoods. This plan also suggests recreational resources like skate parks, bicycle pump tracks, splash pads, and disc golf be added to parks. Figure 6-A identifies the general areas where additional parks should be located. Generalized areas for park sites were used because the majority of the community is already developed making specific site location challenging. Acquiring and developing park land will continue to be a challenge in the future. The focus should be in the areas identified in Figure 6-A. To achieve its goal of acquiring park land, the City should consider the following: • Formalize partnerships with the school districts to provide playground and park amenities that can be available to residents during non -school hours. Depending upon the level of development proposed, the concept may mean that the City would assist in funding improvements and maintenance of the outdoor play areas. • Be aggressive in pursuing the acquisition of park land as the availability of undeveloped property continues to shrink. • Continue to seek grants, private land donations, property swaps, or partnerships with other state and regional entities. The Park Layout Plan is a graphic representation of the proposed park system for Spokane Valley. Figure 6-A illustrates the conceptual location proposed park sites, river access sites, and the location of existing facilities. The map does not pinpoint specific locations for future parks. Some important notes about the layout plan include: 1 39 1. The final location of park sites would be determined later in the development of City plans and would be influenced by land availability, acquisition costs, and property ownership. 2. The proposed river access points are derived from the draft Shoreline Master Program. For precise location and description of river access, please see the SMP. 3. The proposed and existing trails are identified in the Spokane Valley Comprehensive Plan Bikeway Network map. Page X40 Park Plan Concept Spokane Valley Park • CentennialTrail I-1 Outside Agency Parks Parks Shoreland Access • Existing * Opportunity Site New Park Area c Dralanar!Miff Gamerve6on Aes -Noah Una Culmen Hills Cauervation Area - Bosh UrnY Figure 6-A: 2013 Proposed Park Layout Plan Mom. Park iwal Area seaa�a Vphds .. tservafbn Area Page 141 6.2 Park and Facility Recommendations Recommendations for park improvements are listed by park name. The discussion about trails are also listed by trail name. The discussion of new parks, park land, or other recreational facility not associated with park are discussed in Section 6.4. 6.2.1 General Park Recommendations Continue efforts and development of partnerships with Spokane County and School Districts. Page X42 6.2.2 Appleway Trail Recommendations • Add park amenity features. • Develop a themed master plan for each section. • Continue westward expansion consistent with the proposed Bikeway Network adopted as part of the Comprehensive Plan. • Complete the Evergreen to Sullivan section of the trail. • Connect extended Appleway Trail to City Hall and Balfour Park. • Create a trail network map showing shared parking areas. • Improve connections from trailhead to trail. • Install wayfinding and interpretative signage. 6.2.3 Balfour Park Recommendations: • Balfour Park Expansion. Future expansion of Balfour Park on adjacent 5.6 acres includes: a mini amphitheater, meandering paths, multi-purpose shelter with restroom, stage, performance seating space, open field/play area, reconfigured parking lot, splash pad, new basketball court, and expansion of existing play area. 3 43333.14.04, 44 j ,i,�,.sj 4y„3 id V %J J } cw _ �`- .1 w Page X43 6.2.4 Browns Park Recommendations: • Replace play structure. • Add ramp to play area and add access from sidewalks. • Install lighting in parking lots. • Add new restroom. • Add tot playground. • Add a new shelter. 6.2.5 Castle Park Recommendations: • Pave parking lot or repair. • Remove wood fence. • Add restroom facilities. • Add picnic shelter. • Add playground area. • Add drinking fountains. • Add splash pad. • Add basketball court or other sport court. Page X44 6.2.6 Centennial Trail Recommendations: • Continue to participate with the Centennial Trail Coordinating Council and the Spokane River Centennial Trail Interagency Cooperative Agreement. Barker Road Trailhead • Pave the parking lot. • Make the restroom ADA accessible. Mirabeau Point Park Trailhead North and South • Repair and reopen restroom with potable water. Old Mission Trailhead • Repaint trail access bollards. Sullivan Road Trailhead • Develop a designated parking area for trailhead. Page 45 6.2.7 Edgecliff Park Recommendations: • Add new sidewalk access to playground and restrooms. • Rebuild the tennis and pickleball courts with new surfacing and fences. • Replace play equipment. • Replace the restroom. • Locate existing utilities underground. 6.2.8 Greenacres Park Recommendations: • Implement the Greenacres Neighborhood Park Master Plan Phase 2, which includes: o Add a basketball court. o Add a pickleball court. o Add a new sports court. o Add a skate park/dot. o Add a community garden. • Extend the perimeter sidewalk. • Make the sand/water play area ADA accessible. • Re -stain splash pad concrete. Page X46 6.2.9 Mirabeau Point Park Recommendations: • Develop a forestry management plan. • Install wayfinding signage for walkers/joggers. • Repair and repave pedestrian pathways. CenterPlace Regional Event Center • Replace the roof. CenterPlace West Lawn and North Meadow • Implement the West Lawn Master Plan Phase 2, which includes: o Reconfigure old turnaround to a new one. o Add event plaza with hardscaping and lighting. o Add wedding/performance venue with a shelter. o Add a concession building with restrooms. o Add a storage facility. o Add new sidewalks/pathways. o Add more landscaped lawn area. • Add a permanent stage at the North Meadow. Discovery Playground • Add new interactive play features. • Replace the foot bridge. Page X47 Mirabeau Meadows • Repair or replace the exterior of the restroom. • Install roll bumpers on the stage. • Repair the trash enclosure. Mirabeau Springs • Repair the pond liner where visible. • Replace/repair the waterfall pump system. • Minor maintenance of the shelter is needed. Washington State Department of Natural Resources Property (West of CenterPlace Regional Event Center and Mirabeau Point Park) • Work in partnership with the Department of Natural Resources to develop a public access plan for the 100 -acre Pinecroft Natural Area Preserve. Page X48 6.2.10 Myrna Park Recommendations: • Devise a master plan for a trail network. • Install wayfinding and interpretative signage. 6.2.11 Myrtle Point Park Recommendations: • Develop a park master plan. • Create a trailhead location near Portland Ave. • Install wayfinding and interpretative signage. Page X49 6.2.12 Park Road Pool Recommendations: • Install an ADA accessible drinking fountain inside pool fence. • Repave the parking lot surface. • Consider and explore a partnership with the School District to expand the park. 6.2.13 Sullivan Park Recommendations: • Restripe the parking lots. • Remove the smaller, older east shelter. • Install an ADA accessible pathway and river viewing opportunities. • Install wayfinding signage for access to WA State Parks lands and trails. • Evaluate opportunities to connect the park upstream with WA State Parks property via a trail under the Sullivan Bridge. • Seek opportunities to promote whitewater activities at and near Sullivan Park. • Develop a master plan for the expansion of Sullivan Park on the newly -acquired parcel. • Install water service from Trentwood Irrigation District. • Consider the design and construction of a river trail on the north bank of the Spokane River from Plante's Ferry Park to Barker Road to provide a safe and scenic mode of transportation along the Spokane River Corridor. A river trail of this nature would safely separate pedestrian traffic from vehicular traffic and provide an interactive natural experience for users. Page 150 Radio -Controlled Car Track • Conduct a facility evaluation to review the existing use. Western Dance Hall • Conduct a facility evaluation to review the existing use. 6.2.14 Terrace View Park Recommendations: • Install inner park pathways for ADA accessibility. • Ensure all drinking fountains are ADA accessible. • Install basketball court. • Repair/upgrade the softball field, including the backstop fencing, infield, dugout, and benches. • Replace restroom. Terrace View Pool • Ensure all drinking fountains are ADA accessible • Repair or replace north fascia. Page 151 6.2.15 Valley Mission Park Recommendations: • Develop a master plan to replace the horse arena and stables area with a bicycle pump track and/or a skate park. • Repave the parking lot. • Repair fencing. • Replace the tennis court and basketball court. • Install more benches around the playground. • Replace restrooms. Valley Mission Dog Park • Install ADA accessible ramps into enclosures. • Add more play features. Valley Mission Pool • Replace existing drinking fountain with an ADA fountain. Valley Mission South • Repair or repave parking lot. Page 152 6.2.16 West City Gateway Recommendations: • Add a public art piece. Page 153 6.3 New Parks The new park areas listed below are not in any particular order. The acquisition and development of new parks is highly dependent of funding sources, timing, and opportunity. The areas identified are based on the public process conducted for this plan. New Park Area 1 1"""111•11111K Al11111 Property acquisition and development for a new park north of Trent between Evergreen Road and Sullivan Road. Because very little undeveloped and available land exists in this area, additional recreation facilities could be added to the existing school facilities. A school/park could be developed at East Valley Middle School or East Valley High School. New Park Area 2 Property acquisition and development for a new park south of Appleway Trail between Pines Road and Sullivan Road. New Park Area 3 111 9.9 Property acquisition and development for a park south of 32nd Avenue, north of 44th Avenue between Bowdish Road and Schafer Road. Castle Park currently exists in a mostly undeveloped state, but both the Union Pacific Railroad and Dishman Mica Road present a significant bicycle and pedestrian barrier. This area needs careful consideration to ensure the new park or improved park is accessible to neighborhood residents. New Park Area 4 Property acquisition and development for a new park between 8th and 16th Avenues and between Dishman Mica Road and University Road. This area contains an inaccessible city - owned property that could form a piece of a neighborhood park. New Park Area 5 Property acquisition and development for a new park around Park Road Pool. Because very little undeveloped and available land exists in this area, additional recreational facilities could be added to the existing school facilities. A school/park could be developed at Centennial Middle School in conjunction with Park Road Pool. New Park Area 6 Property acquisition and development for a park on the north bank of the Spokane River from Sullivan Road to Barker Road. The area may be included as part of a trail system from Plante's Ferry Park, providing a safe and scenic mode of transportation along the Spokane River Corridor. New Park Area Property acquisition and development for a new park in the northwest corner of our City limits. Page 154 6.3.1 Trail Plan Recommendations The City has integrated its trail planning into the City's adopted Comprehensive Plan and Transportation Improvement Program. The proposed shared use paths and connections can be found in the Transportation Element. New trail recommendations will be considered in future Comprehensive Plan amendments. 6.4 Recreation Programs and Services Recommendations • Offer sustained, year-round programs to both youths and adults. • Seek 100 percent cost recovery based on direct costs, but explore new program offerings without expecting them to be immediately self-supporting. • Support the development and expansion of tourism -related activities and events on park property. • Continue participation in the agreement with the Spokane Valley Senior Citizens Association to support their programming. • Seek partnership opportunities to initiate a youth and teen program with the Boys and Girls Club to manage a program. • Continue providing arts, drama and dancing programs by using existing City -owned and operated spaces. 6.5 Administration and Management Recommendations • Encourage special events that attract large numbers of participants and promote City services. • Publish articles in the City newsletter and other forums promoting the benefits of parks and recreation. • Use social medial and other avenues to advertise special events and programs in the media. • Update and develop promotional and informational brochures and display materials. • Update and prepare a marketing plan for park events and programming. • Continue to seek partnerships with other providers, especially school districts to help meet the needs and distribute the responsibilities and costs. • Update private user leases for Evergreen Region Volleyball Association, Radio - Controlled Car Club of Spokane, Western Dance Association, and Splashdown. • Seek grants to implement identified parks and recreation recommendations. 6.6 Maintenance Recommendations • Dedicate time and resources to check on the work being performed. • Continue to incorporate into the contract requirements for minimum standards by which park maintenance personnel will interact with the public. • Establish a maintenance funding goal calculated on a per acre basis and define minimum maintenance service levels. • Develop an integrated pest management plan to define use of herbicides and pesticides in parks and open space areas. • Develop a schedule to assess the replacement and upgrade needs for all parks and facilities. 1 55 6.7 River Access Recommendations • Increase access to the Spokane River. o In considering development near the Spokane River or any body of water, reference shall be made to the Shoreline Master Program. • Work with the Economic Development Division to identify potential acquisition sites adjacent to the Spokane River. 1 56 Chapter 7.0: Implementation This chapter takes the recommendations and needs and identifies a funding strategy for implementation. This chapter should be reviewed annually to identify potential park improvement projects. 7.1 Recommended Capital Projects The projects below identify a number of improvements throughout the City's park system. The projects achieve the goals and objectives of this plan, and are anticipated to be funded through two major sources: the General Fund and Recreation Conservation Office (RCO) grants. Additional funding for tourism -related projects will use lodging tax dollars collected by the City. Other funding opportunities may arise and the City plans to take advantage of those opportunities as they present themselves. 157 Table 7-1: Parks and Recreation Capital Improvement Pro ram 158 RCO Funding Cycle RCO Funding Cycle RCO Funding Cycle Potential Funding Source Cost Estimate 2020 2021 2022 2023 2024 2025 Appleway Trail Complete Evergreen to Sullivan section of trail Legislative Appropriation 2,000,000 2,000,000 Connect extended Appleway Trail to City Hall and Balfour Park City, grants 1,500,000 1,500,000 Create trail network map showing shared parking area City 25,000 25,000 Add park amenity features City 120,000 120,000 Develop themed master plan City 50,000 50,000 Install wayfinding and interpretative signs City 100,000 100,000 Balfour Park PM Complete Phase 1 of master plan for Balfour Park Expansion (East) City, RCO WWRP Local Parks 2,500,000 2,500,000 Complete remaining Phase(s) of Balfour Park Expansion City, RCO WWRP Local Parks 3,705,658 3,705,658 Browns Park .111 Add new small restroom City, Legislative Appropriation 125,000 125,000 Replace play equipment City, Legislative Appropriation 200,000 200,000 Add ramp to play area, add access from sidewalks City, Legislative Appropriation 20,000 20,000 Install lighting in parking lots City 150,000 150,000 Add new small picnic shelter City, Legislative Appropriation 80,000 80,000 Repave NW and SE parking lots City 186,000 186,000 Add paved parking lot for 15 cars City 50,000 50,000 Add restroom facilities City 125,000 125,000 Add playground area City 200,000 200,000 Add drinking fountain City 4,000 4,000 Centennial Trail Renovate Barker Road restroom to be ADA accessible City Pave parking lot at Barker Road trailhead City 125,000 125,000 New sidewalk access to playground and restrooms City 10,000 10,000 Locate existing utilities underground City 150,000 150,000 Replace restroom City 150,000 150,000 JIM Make sand -water play area ADA accessible City 10,000 10,000 Add 2 pickleball courts City 90,000 90,000 Add basketball court - Phase 2 City 70,000 70,000 Mirabeau Point Park 158 Page 159 RCO Funding Cycle RCO Funding Cycle RCO Funding Cycle Potential Funding Source Cost Estimate 2020 2021 2022 2023 2024 2025 Develop forestry management plan City 100,000 100,000 Develop public access plan with DNR for 100 -acre Pinecroft Natural Preserve City/RCO WWRP/DNR 75,000 75,000 Repair and repave pedestrian path City 300,000 300,000 Install wayfinding for walkers/joggers City 30,000 30,000 Discovery Playground Replace small foot bridge City 7,500 7,500 Add new interactive play features City 350,000 120,000 Mirabeau Meadows Repair or replace exterior on restroom City 30,000 30,000 Install roll bumpers on the stage City 20,000 20,000 Mirabeau Springs Repair shelter beams as necessary City 10,000 10,000 CenterPlace North Meadow Add permanent stage City 20,000 20,000 CenterPlace West Lawn Add WiFi to plaza City 5,000 5,000 Complete Master Plan Phase 2 City 2,000,000 2,000,000 CenterPlace (building) Replace roof City 550,000 550,000 Repair/seal parking lot City 250,000 250,000 Park Road Pool Install ADA accessible fountain inside pool fence City 4,000 4,000 Develop master plan for the expanded Sullivan Park which could include a river trail component City 75,000 75,000 Install new water line from Trentwood Water District City 200,000 200,000 Terrace View Park_Als_ 11111 Upgrade all water fountains for ADA accessibility City 25,000 25,000 Install basketball court City 70,000 70,000 Install curbs and sidewalks along E 24th and S Blake Road City 40,000 40,000 Replace restroom City 150,000 150,000 Terrace View Pool Repaint or replace main entrance doors City 7,500 7,500 Repaint or replace north fascia City 7,500 7,500 I Develop Master Plan to replace horse arena with bicycle pump track and/or a skate park City 40,000 40,000 Repave the parking lot City 240,000 240,000 Repair fencing City 25,000 25,000 Install more benches around the playground City 10,000 10,000 Page 159 160 RCO Funding Cycle RCO Funding Cycle RCO Funding Cycle Potential Funding Source Cost Estimate 2020 2021 2022 2023 2024 2025 Valley Mission Dog Park Install ADA accessible ramps into enclosures City 5,000 5,000 Valley Mission Pool City Replace existing drinking fountain with an ADA fountain City 4,000 4,000 Valley Mission South Repair or repave parking lot City 240,000 240,000 TOTAL: 5,302,500 3,910,000 1,735,000 978,000 2,885,000 3,805,658 160 7.2 Cost Estimates for New Parks Development costs can vary widely depending on the location, facility type, construction method, off-site costs, quality of development, and other constraints on the project. For purposes of estimating cost, the following assumptions were made: • Land Acquisition: Land prices were estimated at $65,000 per acre. In some areas of the City, land acquisition could exceed this amount. • Construction Costs: Potential costs were established for each element of park development for each park site. These costs excluded street improvements and any other off-site costs. For typical neighborhood and community parks, an assumption of $650,000 per acre was used. • School Park Improvements: An estimated cost of $250,000 per site was used. • Design: The figures assume a project designed by a professional design firm and bid through a competitive public bidding process. Design costs were estimated at 10 percent of construction cost. • Contingency: A contingency of 15 percent was used. 7.3 Financing Strategy and Capital Improvement Plan The projects below fall outside the six-year capital improvement program for parks (see Table 7-1). The projects may not have a funding source identified, nor may they have a targeted timeline. It is intended that the projects in Table 7-2 would be moved into the Capital Improvement Project list as opportunity and funding arise. Table 7-2 summarizes the recommended projects and funding sources for the 2014-2019 planning period. Table 7-2: Ca.ital Im.rovement Plan for Pro'ect Be and 2025 Park Name Project Description Appleway Trail Explore design options for the extension of Appleway Trail to Dishman Hills Balfour Park Implement Remaining portion of the master plan if needed Browns Park Replace fencing on north and east sides Castle Park Add picnic shelter Add splash pad Add basketball court or other sport court Centennial Trail Develop a designated parking area for Sullivan Road trailhead Repair and reopen Mirabeau Point Trailhead restroom with potable water Page 161 Park Name Project Description Discovery Playground Complete implementation of new features Edgecliff Rebuild the tennis and pickleball court with new surfacing and fences Replace play equipment Greenacres Add baseball/softball field - Phase 2 Add tennis court - Phase 2 Add community garden - Phase 2 Add skate park - Phase 2 Mirabeau Springs Repair pond liner where visible Replace/repair springs pump system Myrna Master plan a trail network Install wayfinding and interpretative signage Myrtle Point Create entrance trail head location near Portland Ave Develop park master plan Install wayfinding and interpretative signage Park Road Pool Repave the parking lot Sullivan Repave parking lot Install ADA accessible pathway and river viewing opportunities Install wayfinding for access to State Park lands and trails Seek opportunities to promote whitewater activities at and near Sullivan Park Terrace View Install inner park sidewalks for ADA accessibility Repair/upgrade softball field: backstop fencing, infield repair, dugout and benches repair Valley Mission Replace upper restroom Implement master plan for the horse arena area Replace tennis courts Replace basketball court Valley Mission Dog Park Add additional play elements 1 62 Park Name Project Description Valley Mission Pool Valley Mission South West City Gateway Add donated public art piece New Pet Park Develop a 3-acre off-leash pet park as either a new facility or component of an existing park New Neighborhood Park - 5 acres Property acquisition and development for new neighborhood park north of Trent between Evergreen Road and Sullivan Road. New Neighborhood Park - 5 acres Property acquisition and development for new neighborhood park south of Sprague Avenue between Pines and Sullivan New Neighborhood Park - 5 acres Property acquisition and development for new neighborhood park around Park Road Pool New Neighborhood Park - 5 acres Property acquisition and development for new neighborhood park between 8th and 16th Avenues and between Dishman Mica Road and University. New neighborhood Park - 5 acres Property acquisition and development for new neighborhood park south of 32nd Avenue, north of 44th Avenue, between Bowdish and Shafer. New Community Park - unknown acres Property acquisition and development for a park on the north bank of the Spokane River from Sullivan Road to Barker Road. The area may be included as part of a trail system from Plante's Ferry Park, providing a safe and scenic mode of transportation along the Spokane River Corridor. New Neighborhood Park - 5 acres Property acquisition and development for a new park in the northwest corner of our City limits. 1 63 7.4 Funding Sources The following are possible funding sources for acquiring, developing, and maintaining parks and other recreational areas in the City: General Fund This is the City's primary source for operating revenue. Most of this revenue comes from taxes levied on property and the sale of merchandise within the City's boundary. This fund provides the majority of revenue for park improvements. Recreation Program Fees CenterPlace Fees The Parks and Recreation Department charges fees for selected recreation programs. These fees offset direct costs related to providing the program. The Parks and Recreation Department charges fees for use of CenterPlace. Uses include regional meetings, weddings, receptions and banquets. Rental rooms include classrooms, meeting rooms, Great Room, Dining Room, Fireside Lounge, auditorium, and banquet facilities. Real Estate Excise Tax (REET) Both sources of REET funding (REET 1 and REET 2) can be used for park capital improvement projects, including park development. Motor Vehicle Excise Tax The State of Washington collects a $0.494 per gallon motor vehicle fuel tax at the pump. Of this amount, the State remits a portion of the tax back to cities on a per capita basis. A portion 0.42 percent is used for paths and trails. It is anticipated that this fund will generate $8,800 in 2019. Hotel/Motel Tax Tourism Facilities The City imposes a 1.3% tax on all charges made for the furnishing of lodging at hotels, motels, and similar establishments. The revenues generated may only be used for capital expenditures for acquiring, constructing, making improvements to or other related capital expenditures for large sporting venues, or venues for tourism -related facilities. Hotel/Motel Tax The City imposes a 2% tax on all charges made for the furnishing of lodging at hotels, motels, and similar establishments. The tax is taken as a credit against the 6.5% state sales tax. The revenues generated by this tax may be used solely for paying for tourism promotion and for the acquisition and/or operation of tourism -related facilities. Bonds The city has the authority to borrow money by selling bonds for land acquisition, renovations, expansions, or construction of facilities. There are three types of bonds: voter -approved general obligation bonds; limited tax general obligation bonds; and revenue bonds. General Obligation Bonds General obligation bonds (also called voted debt) must be approved by 60% of the voters, with a voter turnout equal to at least 40% of those who voted in the most recent general election. When the voters are being asked to approve the issuance of these bonds, they are simultaneously asked to approve an excess levy which raises their property taxes to cover the debt service payments. These bonds can only be used for capital improvements. Limited Tax General Obligation (LTGO) Bonds Limited tax general obligation (LTGO) bonds (also called "councilmanic" bonds or non -voted debt), may be issued by a vote of the legislative body. LTGO debt does not provide any additional revenue to fund debt service payments and must be paid from existing revenue sources. 1 64 Park Impact Fees Park Impact Fees are fees imposed on new development because of the impacts the projects have on the City's infrastructure. While common in many Washington cities, Spokane Valley does not impose this fee. Conservation Futures Funding Conservation Futures funding is a Spokane County program that can be used for the acquisition of property and development rights to benefit wildlife, conserve natural resources, and increase passive recreational and educational opportunities. Typically, city parks do not meet the threshold requirements of the funding program because they are not left natural. However, maintaining and protecting the City's natural open spaces may qualify for Conservation Futures funding. Grant Programs Washington State Recreation and Conservation Office (RCO) Grants The RCO Funding Board combines funds from several federal and state sources to distribute in the form of grants to eligible application sponsors for outdoor recreation and conservation projects. The amount of money available varies from year-to-year depending on the Washington State budget. Grants are awarded to state and local agencies through a highly competitive process that often requires local matching funds. RCO - Land and Water Conservation Fund (LWCF) The LWCF is a federal program that provides grants to acquire or develop public lands for outdoor recreation. Each state may submit two proposals for national competition. A grant applicant must contribute a match that equals the amount of the grant request. This is called providing a 50 percent matching share. RCO- Youth Athletic Facilities (YAF) The YAF is a grant program that provides money to buy land and develop or renovate outdoor athletic facilities such as ball fields, courts, swimming pools, BMX tracks, and skate parks that serve youth. It excludes: playgrounds, tot lots, vacant lots, and open or undeveloped fields. A grant applicant must contribute a match that equals the amount of the grant request. This is called providing a 50 percent matching share. RCO - Aquatic Lands Enhancement Account (ALEA) The ALEA grant program is for the acquisition, improvement, or protection of aquatic lands for public purposes. They also may be used to provide or improve public access to the waterfront. A grant applicant must contribute a match that equals the amount of the grant request. This is called providing a 50 percent matching share. RCO - Washington Wildlife and Recreation Program (WWRP) WWRP provides funding for a broad range of projects that conserve wildlife habitat, forestland, and farmland; buys land for parks and trails; and develops outdoor recreational facilities. WWRP funding is allocated into three accounts: Farm and Forest, Habitat Conservation, and Outdoor Recreation Account. The accounts are divided further into categories with unique funding priorities. A grant applicant must contribute a match that equals the amount of the grant request. This is called providing a 50 percent matching share. 1 65 Community These grants from the Federal Department of Housing and Urban Development Block Development are available for a wide variety of projects. They are Grants distributed in the lower income areas of the community. Other Potential Sources Partnerships The City is in a unique position to develop additional partnerships with other jurisdictions, school districts, or agencies to implement park projects. Some potential partners include the YMCA, Boys and Girls Club, private sport and conservation groups, neighborhood organizations, school districts, Spokane County, and the City of Spokane. Joint Public/Private This is when the City enters into a working agreement with a private Partnership corporation to help fund, build, and/or operate a public facility. Private Grants and Foundations Private grants and foundations provide money for a wide range of projects. They are sometimes difficult to find and equally difficult to secure because of the open competition. They usually fund unique projects or ones demonstrating extreme need. Lifetime Estates This is an agreement between a City and a landowner, where the City gives the former owner the right to live on the site after it is sold until such time as the former owner either moves off the property or passes away. Donations Donations of labor, land, or cash by service agencies, private groups, or individuals are ways to raise small amounts of money or receive land. Service agencies such as Kiwanis, Lions, and Rotary Clubs often fund small projects such as playground improvements. 1 66 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Contents Major Issues: Safety Accessibility Maintenance Specific Park Inventory Existing Conditions Neighborhood Parks (NP) Balfour Park Browns Park Castle Park Edgecliff Park Greenacres Park Community Parks (CP) Sullivan Park Terrace View Park Valley Mission Park Large Urban Parks (LUP) Mirabeau Point Park (Discovery Playground) (Mirabeau Meadows) (Mirabeau Springs) Regional Parks (RP) None Special Use Facilities (SUF) CenterPlace Regional Event Center CenterPlace: North Meadow CenterPlace: West Lawn Park Road Pool Valley Mission Dog Park Valley Mission Pool Terrace View Pool West City Gateway Trails and Linear Parks (T) Appleway Trail Centennial Trail Michael Terre l l ■ Landscape Architect 1 4 2 1 N. M e a d o w w o o d Lane, Suite 1 5 0 Liberty Lake, WA 9 9 0 1 9 (5 0 9) 9 2 2- 7 4 4 9 m t e r r e l l@ m t- I a. c o m Member American Society of Landscape Architects Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Natural Open Space Areas(NOS) Myrtle Point Park Myrna Park Undeveloped Lands (UL) Valley Mission Park South Balfour Park West Michael Terre l l ■ Landscape Architect 1 4 2 1 N. M e a d o w w o o d Lane, Suite 1 5 0 Liberty Lake, WA 9 9 0 1 9 (5 0 9) 9 2 2- 7 4 4 9 m t e r r e l l@ m t- I a. c o m Member American Society of Landscape Architects Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 This assessment is based on a tour of the individual parks and conversations with Parks staff. It is intended to provide an overview of the existing facilities and conditions in Spokane Valley Parks. Conditions considered include: • Overall Condition Excellent, Good, Average, or Poor based on: plant material, vandalism, ADA access, field and court conditions, and playgrounds. • Playgrounds • Pools/Splash Pads • Fields and Athletic Facilities • Support Facilities • Parking and Access • Irrigation Systems Major Issues: Safety: There are several issues related to safety that were identified during the on-site review of parks. 1. Lighting: Lighting in the parks is not consistent in application and location. Many parking lots lack lighting or have insufficient lighting to provide visibility for law enforcement. 2. Play equipment: Many parks have play equipment and park furniture that is reaching an age requiring specific maintenance, replacement of wood components or replacement of the structure. Use of wood components on play structures, benches and safety surfacing containment borders requires an annual commitment for review, maintenance and replacement when necessary. 3. Fencing: Many parks have sections of chain-link fence that have been damaged by vehicles, maintenance equipment and heavy use. Some of this damage poses a potential safety hazard when located adjacent to a play field. 4. Concrete and asphalt repair: Review, identification and repair of broken, cracked and displaced concrete and asphalt should be integrated in long term maintenance programs. Accessibility: Lack of ADA access is a primary concern for Spokane Valley Parks. In many parks, sidewalks are not provided to all or some of the park amenities from parking areas. 3 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 In addition, a number of playgrounds do not provide accessible routes, ramps or transfer stations. Maintenance: Ongoing preventative and corrective maintenance is always a challenge for park departments. Primary maintenance issues include damaged fencing, damaged signage and damaged paving surfaces. Vandalism is also a recognized challenge in many parks. Some parks have inadequate irrigation systems. These should be assessed to determine if changes in irrigation scheduling or adjustment of equipment can solve issues. Maintenance issues should be addressed based on priority determined by the severity of damage and visibility by users. 4 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Balfour Park (NP) Address: 105 N. Balfour Road Size: 2.86 Acres, plus additional 5.56 undeveloped acres that will be included as part of the park upon completion of the master plan. Ownership: City of Spokane Valley Status: Developed. However a master plan calls for the development of 5.56 acres immediately west of the park. This park is located next to University Fire Station, across the street from Spokane Valley City Hall. Amenities include a sand volleyball court, playground, restroom, parking lot, and picnic tables. Overall Condition (Safety, Maintenance, etc.): The park is in good condition however it lacks ADA accessibility to the play structure, sand volleyball court, and drinking fountain. Plavcjrounds: The play structure is an interactive system which includes activities like slides, climbing areas, tunnels and a bridge. • The play structure is in fair condition, with the exception of noticeable wearing of the polyester coating on platforms and some wearing of powder coating on some poles. There is significant wear at the base of the yellow slide, and graffiti is etched into some plastic pieces. Some sharp cracks are visible, but some appear to be worn or ground down. • The transition from the walk to the play area is not ADA accessible. Pools/Splash Pads: Not Applicable Fields and Athletic Facilities: Though a small park, it includes a nice area of open turf as well as a volleyball court. • Edging around the volleyball court needs replacement. 5 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Support Facilities: The restroom facility is in good condition with a metal roof and masonry construction. Parkins and Access: One parking lot is provided for this park as well as street parking on two sides. • 13 parking spaces are available near the restroom and playground, plus one ADA space. • There are additional access points on the north and east sides of the park; however, these are not ADA accessible. • Parking asphalt is in poor condition and striping is worn. • Parking curb stops and bumpers are damaged. Irrigation Systems: Irrigation appears adequate. • There are areas of standing water, but the grass is in good condition. Additional Comments: • There are various areas of chain-link fence damage, especially on the south side of the parking lot. • No curbs or sidewalks exist on the north and east sides of the park. • Future expansion of Balfour Park on adjacent 5.56 acres is planned. A master plan for this site has been developed in conjunction with the Spokane County Library District. 6 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Browns Park (NP) Address: 3101 S. Pines Road Size: 8.2 Acres Ownership: City of Spokane Valley Status: Developed This neighborhood park is located across the street from University High School. Amenities include sand volleyball courts, a playground, splash pad, restroom, shelter, parking lot, and picnic tables. Improvements for 2019 include a walking trail with lighting and benches, a new restroom, renovated storage building, a tot playground, a skate dot, new shelters, and a new fence on S. Pines Rd and E 32nd Ave. Overall Condition (Safety, Maintenance, etc.): The overall condition of the park is average, with various maintenance issues, accessibility issues and minimal lighting. Plavurounds: The play structure consists of an interactive play system, including slides, swinging bridge, balance beams, etc. The main structure is primarily wood construction, with plastic components and powder - coated components. • Some horizontal wood components are in poor condition with noticeable splitting. • Powder coating is worn off in some places. • There is no accessible route from ADA spaces in either. • Play area edging is wood, with no ADA ramp to accessible features. • The playground sign has been vandalized. 7 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Pools/Splash Pads: A tall palm tree, shell, starfish, and other water elements on the splash pad create a beach theme that relates to the sand volleyball courts in the park. It is fully ADA accessible. • The splash pad is in good working order, though some of the water moves into the surrounding concrete rather than into the splash pad drains. • The colored concrete is fading, there are some fine cracks, and some joints are in need of repair. Fields and Athletic Facilities: • A full court basketball court with benches is in good condition. There are a couple of depressions in the north portion of the court and the striping needs refreshing. • There are no accessible routes to the court. • Sand volleyball courts exist on the site, including 15 courts and one championship court in the center of the park, and 2 courts along 32nd Ave. • The volleyball courts are in good condition, with the exception of the two courts on 32nd Ave, which have deteriorating wood curbs. • Two bleachers exist near the volleyball courts. There are currently no accessible routes to the volleyball courts or bleachers. Support Facilities: The park includes a park identity sign, restroom, picnic tables, a drinking fountain, a kiosk, a park shelter and a maintenance building. • There are empty concrete pads near the restrooms where picnic tables used to sit. • The drinking fountain near the restroom appears to be ADA compliant however there is no accessible walkway accessing it. • The plexi -glass on the kiosk is hard to see through and should be replaced. Parking and Access: There are two parking lots for the park; one off of 32nd on the southeast corner. The other is on the west side along Pines. There is also access from the East 31st Avenue cul-de-sac on the east side of the park. • The west parking lot has 40 parking places, with an additional 2 ADA parking places. This is the only accessible fence break in the park. The asphalt has patched cracks and is showing signs 8 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 of aging and requires re -striping. There is no lighting provided. • The southeast parking lot has 37 parking places with an additional 2 ADA parking places, though no ADA access through the fence. There is no lighting. Irrigation Systems: Irrigation is adequate, though ponding exists on the site. 9 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Castle Park (NP) Address: 3415 S. University Road Size: 2.71 Acres Ownership: City of Spokane Valley Status: Developed Castle Park is an open turf park surrounded on three sides by houses. There are no amenities and parking is limited. Overall Condition (Safety, Maintenance, etc.): The park is in good condition except for some issues with the pump house owned by a water district. Playgrounds: Not Applicable Pools/Splash Pads: Not Applicable Fields: The open turf area is in good condition, though large areas of clover exist. The turf area is useful for soccer practice or general play area. Support Facilities: The only structure in the park is a small pump house building. • The masonry maintenance building has a flat roof which shows signs of damage with missing fascia pieces and debris coating the roof top. • The door to the building has been heavily damaged. • There are no other amenities at this park. • A small number of non -permanent trash receptacles and tables exist. Parking and Access: Parking consists of a gravel driveway. This area is separated from the park by a wood pole fence. This drive is located off of a fairly busy street. There is also an access point on the north east corner of the park from the residential neighborhood. Only street parking is available there. There is no walk connecting the street to the park. Irrigation Systems: Irrigation is adequate. Additional Comments: This site has potential to fill park needs in an area with few options. 10 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Edgecliff Park (NP) Address: 800 S. Park Road Size: 4.75 Acres Ownership: City of Spokane Valley Status: Developed Edgecliff Park offers many amenities such as a playground and splash pad nestled in mature pines, a restroom, softball field, tennis court, pickleball court, and basketball hoops, and a large open turf area. Overall Condition (Safety, Maintenance, etc.): The park is in fair condition but showing its age in places, such as old ragged fencing, deficiencies in paving surfaces and worn areas on the play structure, though some elements have been replaced. A new shelter and splash pad attract neighbors and are getting lots of use. Playgrounds: The playground structure is in interactive unit with metal construction, plastic slides, a bridge, climbing areas and stairs for access. • There is no sidewalk access to the play structure, making it not ADA accessible. Even though there is a concrete curb edging around the play structure, there isn't an ADA ramp for access. • Safety surfacing is engineered wood fiber and could benefit from extra material under the slides and in other high -use areas. • Some areas of the powder coating are wearing off, though the most serious is on the bridge where the poly coating is peeling off, leaving a sharp metal edge. • The plexi -glass on the clock panel is scratched and hard to see though, while wear on the plexi- glass in another place makes it difficult to see through. Pools/Splash Pads: The splash pad consists of a tall dumping bucket, tall sprayer, and a handful of small in - ground elements that spurt and spray. • The splash pad is in great condition. • Colored concrete is in good condition 11 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Fields/Athletic Facilities: There are multiple open turf areas for play, a softball field, and one tennis court and one pickleball court with basketball hoops sharing the same space. • The turf areas are in good condition, showing no dry patches. • The backstop fence shows some bulging behind home plate. There is no mow strip under this fence, requiring extra maintenance. Bleachers at the softball field have peeling paint, some splitting and cracking of the seats. Dugout benches are warped and cracked and also need stain. There is concrete under one of the bleacher stands and not the other. There is lighting at the softball field. • The tennis court fences are old, bent, rusted and torn in many places. There is not a bottom rail on the tennis court fence. The surfacing of the tennis court is badly cracked and in need of resurfacing and restriping. There are some low spots that collect water. There is no ADA accessible entrance into the tennis court area. • There are basketball hoops installed inside the tennis enclosure. Support Facilities: There is a masonry restroom with a metal roof, a new metal park shelter, new ADA drinking fountain, a message kiosk and a park location sign. • The restroom has exterior peeling paint and the interior concrete flooring needs paint. There are no sidewalks to the restroom or to the nearby water fountain. • The new metal park shelter features lighting and power, and many picnic tables are situated beneath it. The shelter roof has some graffiti on the top. An ADA accessible fountain with pet attachment is situated nearby, and the area is accessible from the parking lot via a concrete sidewalk. • The message kiosk shows some signs of wear and staining, but the plexi -glass is new and easy to see through. • There are no mow strips under fences or around planting areas. • There are some permanent wooden picnic tables, most of which have slats splitting and paint peeling. 12 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Parking and Access: There are two parking lots for this park, one on the south side and one on the north. ADA accessibility exists only in the north lot. There are also sidewalk on the exterior of the fence on the east side and some on the south. There are curbs on three sides. • Parking on the north side of the park has 25 spaces and 2 additional ADA space and an accessible sidewalk to the shelter and splash pad. • Parking on the south side is used mostly for softball and tennis areas. It has 13 spaces and no ADA spaces. • Since it has few interior sidewalks, ADA accessibility is limited in this park. • Both lots would benefit from restriping. Irrigation Systems: The turf areas and trees appear to be in excellent condition. Additional Comments: • Amenities such as designated basketball courts and volleyball courts could increase the use of this park. 13 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Greenacres Park (NP) Address: 1311 N. Long Road Size: 8.64 Acres Ownership: City of Spokane Valley Status: Developed (Phase I Complete) The park was completed in 2011 and is completely ADA accessible, has lighting at the parking lot, playground and water play area, kiosk, dog waste station, restroom, disc golf and park structures. Overall Condition (Safety, Maintenance, etc.): The park is generally in great condition with the exception of significant mower damage to many trees. Plavcjrounds: Playground includes an interactive play structure with slides, music opportunities and climbing areas. There are individual items like a spinner cup, Ferdinand the Cow sculpture, a sand -water play area with an oversized apple, swings for older children and tots. Some wear exists on the top of the music elements, and there are some minor cracking and smudges on the barn element. Some safety tiles around the bull are being pulled up. Pools/Splash Pads: The splash pad has numerous spray and dumping features that spray onto a faded non -slip concrete surface. Fields: There are large expanses of turf for soccer or lawn games, and a designated 9 -hole disc golf course. The turf area north of the restroom provides an opportunity for future addition of basketball and tennis courts, skate facility and other uses. Support Facilities: There is a barn -themed restroom and large park shelter and a perimeter walking path. In conjunction with the play area, there is an additional picnic shelter. • The restroom has men's and women's restrooms, mechanical space and an exterior ADA water fountain. • The large 30'x40' park shelter has many temporary tables, lighting and electrical 14 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 available. It is steel construction with a metal roof. An ADA accessible drinking fountain is also located at the shelter, though it has poor water pressure. • The 16' x 16' shelter associated with the play area has a concrete surface, metal posts and metal roof. • There is also a yellow shade sail structure over the sand/water play area. Parking and Access: The parking lot is paved and has curbs and sidewalks which promote easy access into the playground and restroom area, as well as to the perimeter concrete sidewalk. ADA parking is provided with an access ramp and walk directly to the play area and restroom. The large shelter is accessible from the south and from a walk that leads from the restroom area to the shelter. Irrigation Systems: Irrigation appears to be in good working order, though some over -saturated areas are present in the turf and planter areas. Drip tubing is visible in the planter areas. Additional Comments: There is a Phase 2 of the master plan that includes tennis/pickleball courts, basketball court, skate park, baseball field, community garden, and passive and active open space. 15 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Terrace View Park (CP) Address: 13525 E. 24th Ave. Size: 9.24 Acres Ownership: City of Spokane Valley Status: Developed Terrace View Park features play areas shaded by mature pines, and open turf and field areas. It contains several amenities such as a playground, softball field, large shelter, restroom facility, drinking fountains, and pool and lazy river. Overall Condition (Safety, Maintenance, etc.): The park is in good condition however it lacks ADA accessibility to the drinking fountain, and a basketball hoop in the east parking lot poses a safety hazard as it invites play in an area where vehicles are moving. Playgrounds: The playground structure is an interactive unit with metal construction, plastic slides, rope climbing areas, a tot play area, swing set, plastic merry-go-round, and spinner. • There is an ADA accessible sidewalk to the playground, however it doesn't appear that a ramp provides access into the play area. The wood fiber safety surfacing needs to be filled. • High -use areas underneath swings and slide exits require more safety surfacing, and weed fabric is emerging beneath the merry-go-round. • A sign is missing near the entrance of the playground. Only a steel pole remains. Pools/Splash Pads: The pool has an adjacent pool house, restroom and lazy river. • The pool house/restroom exterior looks good except for some peeling paint on the fascia and damage to the main entrance doors. Fields: The softball field has a large backstop, bleachers and dugout benches. • The fence material on the backstop is bulging and there are weeds at the base of the fence. The bleachers need stain and some dugout benches need boards replaced. 16 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Support Facilities: There is a restroom constructed of masonry block with a metal roof. The picnic shelter is made of steel with a wood interior ceiling and a metal roof. There is a standard park location sign, various picnic tables, benches and water fountains. • The restroom has graffiti remnants, and the eves need stain. One of the skylights is badly cracked. • The large park shelter is new and in great condition. There is an ADA accessible sidewalk from the parking lot to this new structure. There is interior lighting as well as lighting along the access sidewalk. • The park location sign is new and in excellent condition. • The fence surrounding the park is old with some torn areas, but there is a mow strip on the south end which eases maintenance. • There are no sidewalks or curbs on E 24th Ave or S Blake Road. Neighborhood access would be improved with these features. • There are 3 water fountains of various styles, but none are ADA accessible. • There are many picnic tables, some moveable metal, and others permanent wood over concrete. Some metal tables are missing poly coating and have rusted metal areas exposed. The wood tables need stain or slats/legs replaced. Parkins and Access: Two parking lots serve this park. • The east parking lot is very large, with 86 spaces and 3 ADA accessible spaces. There is a basketball hoop installed in the southeast corner of the parking lot. The paving is full of cracks and bulges; there are curbs all around this parking lot, but no sidewalks except to the pool area. The park is ADA accessible from this parking lot and there is overhead lighting, both old and new. The east lot need restriping, especially near where the basketball hoop is. • The west parking lot is divided into two sections with a peninsula of grass between the two areas. The southern section has 14 spaces and 2 ADA spaces. There are no curbs, sidewalks and there is a water retention swale that is mowed but not irrigated. The northern section of this parking lot has 13 more spaces. 17 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Irrigation Systems: The grass is in good condition except for some areas with clover and dandelions. There is some damage to sod from vehicles or maintenance equipment, and a soggy turf area near the pool. Additional Comments: • Park would benefit from having the street improvements, such as curbs and sidewalks, along E 24th Ave and S Blake Road. 18 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Valley Mission Park (CP) Address: 11123 E. Mission Ave. Size: 23.26 Acres Ownership: City of Spokane Valley (portion leased to private concessionaire) Status: Developed The park includes a pool area with a pool house, dog park, a separate restroom, basketball court, tennis court, softball field, play area, park shelter, lots of open turf areas and the horse arena and Splashdown business, which leases space from the city. Overall Condition (Safety, Maintenance, etc.): The park and turf areas are in good condition, but the horse arena is in poor condition. Playgrounds: The playground has 2 big play structures for different age groups, swings and multiple smaller play equipment pieces that appear to be in good condition. • A new sidewalk from the parking lot and a concrete ramp into the play area makes it ADA accessible. • There is not a park shelter at the playground area, but adequate shade is provided by mature evergreen trees. • There are 2 permanent benches that are not ADA accessible, 2 permanent tables and a few movable ones, and an ADA accessible water fountain in this area. • The lighting is adequate at the playground and along the sidewalk. Pools/Splash Pads: There is a public pool at the park, in addition to Splash Down which operates a water park on property leased from the City. • The public pool house exterior is in good condition, built of masonry block with a metal roof. There is a sidewalk in front of the pool house and along the west side of the pool which leads directly to Splashdown and to the softball field and tennis and basketball courts. An ADA 19 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 ramp has been added to allow access from the parking lot. Fields/Athletic Facilities: There is a softball field, large areas of open turf, a basketball court and tennis courts. • The softball fencing appears to be in good condition with only some bowing on the north sides, and the infield is in good condition. The dugout benches at the softball field are peeling, warped, broken and mismatched slats. The aluminum bleacher seats are bent in places, and concrete behind them is cracked. Two lights provide adequate lighting for this area. • The open turf areas spread across a large portion of the park. Portions of it are very steep. There is sporadic lighting for security, and the turf areas are green and well maintained. • The full-sized basketball court is directly north of the swimming pool and has good access to the restroom and water fountain. The concrete court is cracking and the colored surface and painted stripes are almost worn off. It is ADA accessible and has lights. Bleachers need a couple of boards replaced. • The asphalt tennis court surfacing contains large cracks that have been filled with tar and need resurfacing. Fences are in decent condition. There is no lighting, and one net needs to be tightened. No ADA access. Support Facilities: There is a restroom facility, a park shelter, location sign, a small pump house building, the Splashdown facility and the horse arena and its support buildings. • The restroom is located next to the pool house and is easily accessed from the tennis, basketball, softball and shelter areas. It is some distance from the playground. It is constructed of unpainted masonry block with a metal roof. The floors need paint and some of the stall doors have been vandalized with carving and graffiti. • The park shelter is in excellent condition. There is good lighting in and around the structure. There is an ADA accessible sidewalk from the parking lot to the shelter. There is a faucet close by but it is not ADA accessible. 20 Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Spokane Valley, Washington igiores*UalleY Park Facility Inventory July 31, 2019 • The location sign is new and in excellent condition. • The kiosk is at a slight angle. • A pump house building in the field east of the parking lot has peeling paint and rotting wood siding. The stain on the fascia is peeling, and it will soon require a new roof. • There is some lighting for security in the east turf area. • The Splashdown facility is in excellent condition from the exterior. • The horse arena has stables, a restroom with a non -ADA drinking fountain, and an arena with a small open booth. The fence is not installed on the south side, and all fencing needs paint. The stables are still functioning, but there is lots of peeling paint, nail heads protruding, fascia boards missing and broken, and in need of maintenance overall. Substandard repairs have been made in some areas. Non -potable water faucets are available. The arena lighting is excellent; the arena fence has peeling paint and general abuse. The bleachers are on bare ground; need stain and replacement of some of the seat slats. The A -frame booth roof is good, the decking and stairs to access it are gone in some cases and broken down in others. It is not ADA accessible. The arena floor is in fair shape except for some weeds around the southwest corner. Parking and Access: There is a main parking lot located directly south of the pool house and east of the park shelter. Valley Mission South is located directly across the street and provides additional parking. There is also parking in conjunction with the horse arena which is accessed via the unimproved right-of-way of Bowdish. The paving has lots of patches and is rapidly deteriorating, with potholes forming. ADA spaces are available and provide access to the playground. There is lighting only on the west side of the parking lot next to the new shelter. The chain-link fencing is warped and lacks a bottom rail. This parking lot has over 200 spaces available. Irrigation Systems: The turf areas are in good condition. 21 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Valley Mission Dog Park (CP) Address: 11123 E. Mission Ave. Size: 1.14 Acres Ownership: City of Spokane Valley Status: Developed The dog park is located within the southeast corner of Valley Mission Park and includes large and small dog areas, a shade sail structure, a dog wash station, drinking fountains, and agility features. The parking lot is shared with Valley Mission Park. Overall Condition (Safety, Maintenance, etc.): The dog parks are in good condition though there are some accessibility issues. Playgrounds: Not applicable Pools/Splash Pads: Not applicable Fields: Not applicable Support Facilities: The dog park features a rules board under an entry structure, decomposed granite dog areas, and various site features: • Dog washing station • Canvas shade sail structures • ADA drinking fountain with attached pet bowl • Pet waste station and trash cans • Picnic tables • Benches Parkins and Access: The parking lot is shared with Valley Mission Park, and there is parking along the street on N Bowdish Rd. • The parking lot paving has lots of patches and is rapidly deteriorating. There is lighting only on the west side of the parking lot next to the new shelter. This parking lot has over 200 spaces available. Irrigation Systems: The turf areas are in good condition, though a few bubblers are exposed and need reburying in the small dog area. 22 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 MIRABEAU POINT PARK is a 55.51 -acre park that includes: Mirabeau Meadows, Mirabeau Springs, Discovery Playground, natural vegetation, CenterPlace Regional Event Center, Spokane Valley Senior Center, and the City of Spokane Valley Parks and Recreation Dept. Mirabeau Point Park (Discovery Playground) (LUP) Address: 2426 N. Discovery Place Size: 1.5 acres Ownership: City of Spokane Valley Status: Developed This park opened in 2010 and it has been well used, but the general maintenance has been good. Features include a variety of play elements, a splash pad, multiple shelters, restroom, and bike racks. Overall Condition (Safety, Maintenance, etc.): It is all ADA accessible, but safety surfacing and some equipment are showing signs of wear. Plavurounds: There are numerous play stations throughout the playground. • The entry arch is in excellent condition, is bright, colorful and inviting. • The entry gardens that are not in raised beds show the signs of lots of little feet walking through them, but in general, they are holding up. • Most of the shrubs are withstanding the use very well. • Musical drums are worn and need new paint • There is lots of sand and gravel in various places on concrete paths. This is to be expected where there is sand being tracked out of the sand play area. • Some concrete areas are cracked • The sand play area is well used, but holding up well. It has a large sand area that includes water. It is ADA accessible with a raised play 23 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 station. The base of the water spigot is exposed, and more sand is needed to fill it in. • There are opportunities for imagination in this park, with smaller, colorful items such as a fish sculpture, inchworm, and tall metal flowers. There have been problems with vandalism with these items and steps have been taken to make them more resistant to this. The flower sculptures have been fenced off to prevent children from climbing on them. Egg elements at the south end have been removed. • The interior of the pumpkin has some graffiti, and the exterior has extensive dents and dings • Red concrete wall next to pumpkin needs new paint • There are areas where there have been trails carved up steep slopes, causing potential erosion issues. • Fixed chimes have broken cables, and the wooden posts are worn and need stain • Safety surfacing in high use areas under swings and at the bottom of slides are chipped and worn. • In some areas turf has been completely worn away Pools/Splash Pads: The splash pad is a popular feature that provides many opportunities to get wet. Fields: Not Applicable Support Facilities: There is an accessible restroom, lighting, two park shelters and 2 ADA accessible water fountains. There are 8 benches and a bench swing, and 8 tables under the shelters. • The restroom doors have had graffiti on them that has been mostly scrubbed off. • The shelters are in great condition. • The paint finish on the checker board tables is peeling off. • There is lighting at this playground, allowing security and extended use. Parking and Access: The playground parking is in conjunction with CenterPlace Regional Event Center. There are many regular spaces available as well as ADA spaces right by the entrance to the playground. The parking lot will require new striping. 24 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Irrigation Systems: The surrounding turf areas and interior planting and turf areas seem to be healthy except for overuse on some turf areas and drip emitter tubing surfacing or being pulled up. Mirabeau Point Park (Mirabeau Meadows) (LUP) Address: 13500 E. Mirabeau Parkway Size: 7.25 acres Ownership: City of Spokane Valley Status: Developed Mirabeau Meadows Park offers amenities such as a restroom, park shelter, multiple kiosks, paved walking path, gravel nature trails, a stage area and general connection to the Centennial Trail. Overall Condition (Safety, Maintenance, etc.): Maintenance is good, turf areas are green and neatly mowed and the trees and shrubs are generally healthy, except for lawn mower damage to trees. Playgrounds: Not Applicable Pools/Splash Pads: Not Applicable Fields: There are large open turf areas available for a variety of uses such as kid's soccer, Frisbee and dog walking. Support Facilities: There is a restroom, a park shelter with a countertop and sink, and a stage for small concerts. • The restroom building siding is in need of stain and readjustment of the nearby sprinklers to avoid hitting the side of cedar building. • The park is fully ADA accessible, except for some picnic tables. • There are several permanent tables and benches near the shelter and restroom area. • There is a nicely maintained gravel path which winds through the native area on the west side of the park. There are very few noxious weeds in 25 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 this area, mostly a mix of native trees, shrubs and perennials. • The trail system connects Mirabeau Meadows with Mirabeau Springs and CenterPlace and the YMCA to the south. • The park shelter has lighting, a sink and a faucet. It is in good condition with no cracking in the concrete and the structure is in good shape as well, aside from the need of new stain. • The stage area is ADA accessible and provides power. • There are outlets available, but no permanent lighting. Parkins and Access: Parking lot asphalt is in excellent condition, and all areas are ADA accessible. It will need restriping. Irrigation Systems: Turf and shrub areas are all healthy and in good shape with no dry areas. 26 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Mirabeau Point Park (Mirabeau Springs) (LUP) Address: 13500 E. Mirabeau Parkway Size: .78 Acres Ownership: City of Spokane Valley Status: Developed Mirabeau Springs has matured into a beautiful park, complete with a man-made waterfall, overlook areas, connection to the park trail systems, a rock and cedar park shelter and an ADA accessible deck over the water. Overall Condition (Safety, Maintenance, etc.): Maintenance is excellent, allowing the vegetation to assume a natural state of growth without letting it take over. Playgrounds: Not Applicable Pools/Splash Pads: The pond is man-made and not intended for fishing, swimming, wading or dogs. Fields: Not Applicable Support Facilities: There is a park shelter, and a series of scenic overlooks areas, including a deck above the pond, and a dock that extends over the pond. • The park shelter has a stone base and a cedar structure. It has lighting on each post. • There is not an identifying sign for this park, but it exists north of CenterPlace Regional Event Center and west of the North Meadow and is within the continuing park system of Mirabeau Point Park. • The scenic overlook areas provide plenty of seating options. The decks are made of man- made, weather resistant decking materials; the rails are powder -coated metal. • The dok over the water doesn't have handrails, but it does have bumpers to prevent wheeled items from rolling into the water. • This site does not have a restroom facility, but there is a portable toilet across the street at the 27 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 trailhead and there are restrooms in CenterPlace and at Mirabeau Meadows not far away to the north. • The water fountain is located next to the shelter but is not ADA accessible. Parkins and Access: Parking is provided both across the street at the Mirabeau Trailhead south and at CenterPlace Regional Event Center. Irrigation Systems: All areas that are irrigated are healthy and well-maintained. 28 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 CenterPlace Regional Event Center (SUF) Address: 2426 N. Discovery Place Size: 13.6 Acres Ownership: Developed - Completed in September 2005 Status: City of Spokane Valley CenterPlace Regional Event Center is the City of Spokane Valley's event center and it also contains the Parks and Recreation Department and the Spokane Valley Senior Center. Overall Condition (Safety, Maintenance, etc.) The condition of this facility is in good condition, including maintenance of the grass areas, planting areas and parking lots. Playgrounds: Discovery Playground is located at CenterPlace and is covered separately. Pools/Splash Pads: Not Applicable Fields: There are various turf areas around the parking lots, as well as the west lawn land north meadow areas to the west and north of the building. Support Facilities: CenterPlace is the headquarters for the City of Spokane Valley Parks and Recreation Department and the Spokane Valley Senior Center and consists of a 54,000 -square -foot, multi -function building. Parkins and Access: There are 400 parking spaces that support CenterPlace and Discovery Playground. • There are many planting areas with turf, shrubs, trees and groundcover plants that are interspersed throughout the parking lot area. These are in great condition. They are not over - pruned and the variety and health of the plant material is excellent. Concrete mow strips around plant areas help ease maintenance. • The pedestrian circulation is well done, including ADA accessible sidewalks with ramps that extend throughout the parking areas. 29 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 • The paving and curbs are in generally good condition, however the entire lot is in need of restriping • Lighting has been provided for the parking lot areas. Irrigation Systems: Irrigation appears to be in good working condition in most areas. 30 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Center Place - North Meadow (SUF) Address: 2426 N. Discovery Place Size: .58 Acres Ownership: Developed - Completed in 2018 Status: City of Spokane Valley Center Place North Meadow now has the facilities to host community events and weddings. Overall Condition (Safety, Maintenance, etc.) This facility is in excellent condition, with new sod, ornamental iron fencing with a mow curb, and trees along Mirabeau Pkwy. The southernmost sidewalk is badly cracked where it meets the sod. Playgrounds: Not Applicable. Pools/Splash Pads: Not Applicable Fields: The North Meadow is turf grass up to the north hillside. It is not lit, but there are new lights along the adjacent asphalt trail. Support Facilities: Not Applicable Parking and Access: Parking is provided both across the street at the Mirabeau Trailhead south and at CenterPlace Regional Event Center. Irrigation Systems: Irrigation appears to be in good working condition. 31 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 CenterPlace - West Lawn (SUF) Address: 2426 N. Discovery Place Size: 1.75 Acres Ownership: Developed - Phase 2 Improvements coming 2020 Status: City of Spokane Valley West Lawn plans include a plaza for events, plaza gateway, restroom, new grass, performance/wedding venue space, event space/seating, event storage, and reconfigured paths. Overall Condition (Safety, Maintenance, etc.) The condition of this facility is good. Playgrounds: Not Applicable. Pools/Splash Pads: Not Applicable Fields: There are various turf areas around the parking lots. These will be improved with the implementation of Phase 2 of the West Lawn Master Plan. Support Facilities: Not Applicable Parking and Access: Parking is provided both across the street at the Mirabeau Trailhead south and at CenterPlace Regional Event Center. Irrigation Systems: Irrigation appears to be in good working condition. 32 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Park Road Pool (SUF) Address: 906 N. Park Road Size: 2 Acres Ownership: City of Spokane Valley Status: Developed Overall Condition (Safety, Maintenance, etc.) This pool is located next to Centennial Middle School and offers along with the pool, extra parking for the school's softball field to the north. Maintenance issues are paving deterioration. Playgrounds: Not Applicable Pools/Splash Pads: Swimming pool has an ADA pool lift chair and slide, and appears to be in good condition. A shade sail structure and furniture is provided. Fields: Not Applicable Support Facilities: The location sign is in good shape, though hidden from the street by a tree on the south and overgrown vegetation on the north. • Paint on the pool building is in good condition, but one outside wall needs paint to cover graffiti remnants and wear. Parking and Access: There are 93 parking spaces and 2 ADA accessible spaces. • The paving surface has numerous cracks and patches and will need eventual repaving Irrigation Systems: Turf areas appear to be watered adequately. Additional Comments • ADA accessible fountain is outside the pool fence, making it difficult to use. • There are no mow strips on the south side of the site between the grass and the shrub area. • Also, there are limited mow strips under the fences, creating additional maintenance. • The north side of the parking lot does not have a curb. 33 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Sullivan Park (CP) Address: 1901 N. Sullivan Road Size: 16.07 Acres Ownership: City of Spokane Valley (portion leased to private concessionaire) Status: Developed The park consists of an area rented by a radio -controlled car track club and also a large building used by a square dance club. There is a very substantial parking lot at this level of the park and also a lower parking level with a park area associated with access to the river. Overall Condition (Safety, Maintenance, etc.): Maintenance of park property is good, though there is some graffiti near the river. Playgrounds: Not Applicable Pools/Splash Pads: Not Applicable Fields: There is an open turf area in both the lower and upper areas of the park. Support Facilities: Three park shelters of varying age and condition exist next to the river in the lower park area. There is a park location sign, in good condition, along the upper parking lot, easily seen from Sullivan Road. • The large wood park structure is in overall good shape, with minor cracking and graffiti on the floor. The wood structure and the stone walls are in good condition. There are several temporary tables in this structure. The nearby stone drinking fountain is not ADA accessible. • The small shelter is also in fair condition. It also has a stone base with wood structure and a metal roof. The interior has built-in benches. It is not ADA accessible since there is no ramp or sidewalk access. The interior has suffered some damage from carving and there is minor cracking on the concrete floor and wall caps. • A third metal shelter exists further to the west. It is newer and it appears in good condition, with several picnic benches and trash receptacles 34 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 underneath. It has lights and power, and the concrete floor is in excellent condition. • There is a restroom at the dance hall with an exterior entrance. It is ADA accessible. • There is a small maintenance shed off of the upper parking lot utilized by the radio controlled car club that needs paint. • There are several permanent benches along the top edge of the river bank. Extensive erosion has occurred at the base of several of them, leaving exposed roots of nearby trees and a steep drop- off down to the river. These benches have sustained a lot of damage and carving. • A new gravel kayak/canoe launch adjacent to the Sullivan bridge is in good shape, with minimal graffiti on nearby boulders. • The dance hall appears in good condition overall. The metal carport adjacent to the dance hall is in fair condition and has a picnic table and trash receptacle underneath. The long linear shelter for bbq's is worn and would benefit from some painting. • The radio -controlled race track is maintained by the club. Parkins and Access: There is an upper and a lower parking lot. ADA accessibility is difficult in this park since there are only minimal sidewalks. • The upper parking lot serves the radio -controlled car club facility, as well as the square dance association. The paving has been patched, and will need to be restriped. This parking lot has bumpers in some places and curbs with no sidewalks in other places. Many bumpers have been pushed out of alignment. • The lower parking lot is also cracked, though not as badly as the upper parking lot. There is a sidewalk from this parking lot up to the street level that is ADA accessible. There are no lights on this lower level. Irrigation Systems: Existing irrigation is adequate. Water is provided by a well that does not have the capacity to provide sufficient water to maintain the turfed areas of the park. Park contains a large amount of native or unmaintained areas with no irrigation. 35 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Additional Comments: • The river bank consists mostly of large boulders and rocky ledges. The water can move very swiftly through this area. There are very few places along the shore to enjoy the river easily, certainly not by handicapped visitors. 36 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Valley Mission Pool (SUF) Address: 11123 E. Mission Avenue Size: .51 acres Ownership: City of Spokane Valley Status: Developed Overall Condition (Safety, Maintenance, etc.): One lap pool and one zero depth entry pool exist north of a pool house. The zero depth entry pool is 3 feet deep and has a water bucket feature that could benefit from some new paint. Pools appear to be in excellent condition. Playgrounds: Not Applicable Pools/Splash Pads: Fields: Not Applicable Support Facilities: There is a pool house in conjunction with the pool, and a drinking fountain that is not ADA. A few large shade umbrellas and furniture are provided. Parking and Access: There are over 200 parking spaces available at Valley Mission Park and more across the street at Valley Mission South. 37 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 West Gateway (West Entry Sign and Landscaping) (SUF) Address: Approximately 6569 Appleway Blvd. Size: Approximately .29 Acres Ownership: City of Spokane Valley Status: Developed Overall Condition (Safety, Maintenance, etc.): All trees and most shrubs are in great condition. Grass is well maintained. Playgrounds: Not Applicable Pools/Splash Pads: Not Applicable Fields/Athletic Facilities: Not Applicable Support Facilities: Not Applicable Parking and Access: No parking is provided. A dirt drive is located along the west end of the property. This area is often used as a cut through or bypass for motorists. Sidewalks exist to the north and south of the property. A paver area separates the sidewalks on the east side, and a trash receptacle is provided. Irrigation Systems: Irrigation system is in good shape. 38 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Appleway Trail (T) The Appleway Trail is an urban trail and greenway, approximately 52.12 acres in size, which runs 5.2 miles east -west through the heart of Spokane Valley. It provides a shared use path for walking, running, and cycling. The trail also provides connections for residents to the commercial corridor. When fully completed, the trail will allow citizens to travel from Dishman Hills east to Liberty Lake. Balfour Park to S University Rd • Seeking Funding • Balfour Park will be the end point of the Appleway Trail S University Rd: • Entrance from University is a decomposed granite plaza area with trees in a grid. Gabion and wood seating and lighting is provided, as well as a location sign. A corten tactile warning strip lines the east portion of sidewalk along University Rd and defines the western plaza edge. • Amenities: ADA restroom and drinking fountains, trash receptacle, bike racks, ADA drinking fountain, gabion seating, dog waste station. University to Pines, Completed 2015 S Pines Rd: • Pines Rd entrance has nice decomposed granite planter areas contained by mow curbs. Plants appear to be in good condition. • Amenities: Trash receptacle, dog waste station, bench on plank pavers. Pines to Evergreen, Completed 2017 Evergreen Rd: • Evergreen entrance has nice decomposed granite planter areas contained by mow curbs, and sod up to the Evergreen sidewalk. Plants appear to be in good condition. Trail appears to be well lit and is ADA accessible. • Amenities: Trash receptacle, dog waste station, bench on concrete pad. 39 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Evergreen to Sullivan, Under Construction 2019 Sullivan Rd: • Sullivan Road entrance has decomposed granite planter areas contained by mow curbs, and sod up to the Sullivan sidewalk. Some plants are struggling in this location. Trail appears to be well lit and is ADA accessible. • Amenities: There are concrete pads for future amenities. Sullivan to Corbin, Completed 2018 Corbin Rd: • Corbin Road entrance has a new parking lot with ADA access to the trail. Decomposed granite planter areas buffer the trail from Sprague Ave, and beautify the Sprague bus stop. Plants appear healthy, and sodded swales are well maintained overall. Trail and parking area appear to be well lit and is ADA accessible. • Amenities: ADA restroom with ADA drinking fountains, parking lot with ADA parking and access. Concrete pads exist for future amenities. Corbin to City Limit, Completed 2008 • Asphalt trail is buffered from Appleway Ave by a small strip of grass, and some street trees. There is city -owned undeveloped land to the south of the trail. • No lighting is provided, and no amenities exist. • Trail turns connects with concrete sidewalk just past city limit. 40 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Centennial Trail (T) The Centennial Trail provides 40 miles of paved trail from Nine Mile Falls, WA to the Idaho State Line, along the Spokane River. The trail is managed by Washington State Parks as Centennial Trail State Park, but maintained cooperatively by each jurisdiction the trail travels through. Spokane Valley's section is approximately from mile marker 5.5 to 12.5. There is parking at various trailheads along the route. Spokane Valley's trailheads include: Mirabeau Point Park (North and South), Sullivan Park, Mission Avenue and Barker Road. Barker Road Trailhead • Access to this trailhead is off Barker Road. • A gravel parking lot has been provided. The rustic wooden fence surrounding the parking lot is in good condition, save for a missing rail. • The wood rail fence along Barker is in good condition. • There are no lights for this parking lot. • A restroom, trash receptacle, and kiosk have been provided at this site. Old Mission Trailhead • Access point is off of Mission Avenue. • Trail access has bollards which are in need of painting. • 12' access trail has minor cracking. • The trailhead sign has been removed. • There is good ADA access to the trail at this trailhead. • No restrooms or other facilities exist. • Additional buffer from future apartments on the south side may be desirable. • There is a cable easement of the south side of the trail. • Native shrubs and trees (Ponderosa pine, Serviceberry, Buckthorn, Mahonia, Roses, Snowberry, etc.). 41 Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Spokane Valley, Washington Park Facility Inventory July 31, 2019 Mirabeau Point Trailhead South • Access point is across from Mirabeau Springs • 28 paved parking spaces are available with 2 ADA accessible spaces as well as good ADA access to the trail. Lot would benefit from restriping. • Between Mirabeau South and North trailheads there is an existing restroom building. It is currently closed. • Two portable toilets have been provided at Mirabeau South Trailhead. • There is a nice gravel path down to the river at the north end of the bridge on the north side of the trailhead. It has some wooded boards that act as stairs and erosion control. • The rustic wooden fence is in great shape, but is missing at least one rail. • One older wooden bench and a stone trash receptacle in fair shape. • No lighting is provided. • Kiosk appears to be in good shape. • Entrance sign is missing Mirabeau Point Trailhead North • Access point is located across from Mirabeau Meadows Park. • It has an identifying sign. • A kiosk at the trailhead has some graffiti on the glass. • The parking lot is in excellent condition with no cracks, though it would benefit from restriping. • Stone trash receptacle is in fair shape, with some damage to the corners. • No lighting is provided. Sullivan Road Trailhead • Access to this trailhead is on the south side of the river, west of Sullivan Road. • There is no designated parking. Trail users may be parking at the nearby Spokane Valley Mall. • There are steps with a bike tire groove included which provide access down to the trail. This is not ADA accessible. • The trail paving and kiosk sign are in good condition. 42 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Myrtle Point Park (NOS) Address: 11495 East Upriver Drive, 99206 Size: 31.07 Acres Ownership: City of Spokane Valley Status: Natural Open Space Overall Condition (Safety, Maintenance, etc.): The Centennial Trail runs through this natural area along the Spokane River. Otherwise it is entirely natural, with native vegetation. Playgrounds: Not Applicable Pools/Splash Pads: Not Applicable Fields: Not Applicable Support Facilities: Not Applicable Parking and Access: Access to this area is from Spokane County maintained Islands Trailhead on the north side of the river, then across the river on the trail bridge. Additional access is available from the south on the Centennial Trail by parking at a gravel trailhead just west of the river on the north side of Trent Avenue. 43 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Myrna Park (NOS) Address: 22310 E. Saltese Lake Road Greenacres, WA 99016 Size: 12 Acres Ownership: City of Spokane Valley Status: Undeveloped Overall Condition (Safety, Maintenance, etc.): This natural area was donated to the City by the Gothmann family. It features a gravel road that climbs a hill to an open meadow. Many native species border the road (Holodiscus, Ribes, Mahonia, Lupinus). The location sign is new and in excellent condition. Playgrounds: Not Applicable Pools/Splash Pads: Not Applicable Fields: Not Applicable Support Facilities: Not Applicable Parking and Access: Only roadside parking exists. A gate keeps vehicles from accessing the park, and hikers have to step around it. Additional Comments: • Power pole and powerline along meadow edge. 44 Spokane _.Valley Comprehensive Parks and Recreation Plan City of Spokane Valley Spokane Valley, Washington Park Facility Inventory July 31, 2019 Valley Mission Park (South) (UL) Address: E. Mission Avenue Size: 7.23 Acres Ownership: City of Spokane Valley Status: Undeveloped Overall Condition (Safety, Maintenance, etc.): A portion of this area is used as overflow parking for Valley Mission North. It has been paved and has perimeter fencing and has had a pedestrian light installed to safely get people across the street. Major cracking of the pavement and damage to some fencing, as well as numerous weeds in the gravel are the major maintenance issues. The remainder of the property is undeveloped. Playgrounds: Not Applicable Pools/Splash Pads: Not Applicable Fields: Not Applicable Support Facilities: Not Applicable Parkins and Access: This facility is essentially one big parking lot with a grass buffer next to Mission, and a central grass strip with several trees. • The paving suffers from extremely large cracks, but weeds have been sprayed out. • There is no lighting in this parking lot. • There are 226 parking spaces, ADA parking is provided. • There is damage to the chain-link fence along Mission where posts have been pushed over. • Irrigation Systems: Turf areas in the center of the parking lot have several dry spots. Remainder of turf is in good condition. 45 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Law Enforcement Vacancy History GOVERNING LEGISLATION: Interlocal Agreement for Law Enforcement Services 17.104 PREVIOUS COUNCIL ACTION TAKEN: Council authorized execution of the current law enforcement agreement on October 10, 2017. BACKGROUND: At the October 22, 2019 Council meeting, Deputy Mayor Haley requested information regarding the historical law enforcement vacancies for Spokane Valley and the County. Staff have provided historical trend charts and tables for vacancies, officer call load, and overtime and will present this information to Council. Sheriff Knezovich will be accompanying staff during the presentation and will provide context to the information including current staffing models, staffing challenges, successes in recruiting, and improvements he is implementing moving forward. OPTIONS: Provide Feedback RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst; Chief Werner, SVPD Police Chief. ATTACHMENTS: PowerPoint Spokane Dalley City of Spokane Valley Law Enforcement Staffing 2018-2019 Spokane .000Va ley Vacancies as of Oct. 1, 2019 by Location Spokane Valley Spokane County Shared Patrol 5 Patrol 3 Major Crimes 1 K-9 1 Traffic 1 Sex Crimes 1 Traffic 4 Property/Drugs 1 Safe Streets 1 Property/Drugs 3 Total 13 Total 5 Total 3 d l okane ...00alle 16 14 12 10 8 6 5 4 2 Commissioned Officer Vacancies 2018 - 2019 13 14 12 12 12 11 11 11 10 10 9 14 14 13 13 AVG. 7 6 4 4 4 2 2 2 Jan 18 Feb 18 Mar 18 Apr 18 May 18 Jun 18 Jul 18 Aug 18 Sep 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Sep 19 Oct 19 Spokane Valley 5 4 7 9 11 13 12 12 14 12 10 10 9 11 11 13 13 14 14 13 14 13 County 2 3 2 3 4 4 3 6 4 8 4 7 8 10 7 7 5 5 6 4 4 5 Shared 3 4 3 3 3 3 3 3 3 3 3 3 4 2 1 2 2 2 1 2 3 3 —Spokane Valley +County — —Shared 11.09 AVG. 5.05 3 j� 8 7 6 5 4 3 2 1 4 Patrol Officer Vacancies 2018-2019 6 7 0 0 Jan 18 Feb 18 Mar 18 Apr 18 May 18 Jun 18 Jul 18 Aug 18 Sep 18 Oct 18 Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 ; Apr 19 May 19 Jun 19 Jul 19 Aug 19 Sep 19 Oct 19 Spokane Valley 1 1 3 4 4 6 5 5 7 6 5 3 4 4 6 6 5 4 4 4 6 5 County 1 1 0 1 1 1 1 4 2 5 1 1 5 6 5 5 3 3 3 2 2 3 --Spokane Valley County 4 t ikane .0,010Valley 16% Patrol Deputy Vacancies as a Percentage of Patrol FTE 2018-2019 15% 0% 0% Jan 18 Feb 18 Mar 18 Apr 18 May 18 Jun 18 Jul 18 Aug 18 Sep 18 Oct 18 Spokane Valley 2% 2% 6% 8% 8% 13% 10% 10% 15% 13% County 2% 2% 0% 2% 2% 2% 2% 7% 3% 8% Nov 18 Dec 18 Jan 19 Feb 19 Mar 19 Apr 19 May 19 Jun 19 Jul 19 Aug 19 Sep 19 Oct 19 10% 6% 8% 8% 13% 13% 10% 8% 8% 8% 13% 10% 2% 2% 8% 10% 8% 8% 5% 5% 5% 3% 3% 5% —.—Spokane Valley County 5 Call Load Comparison Spokane jUalley SVPD Patrol Staffing Less Vacancies • Full staffing = 48 • Vacancies = 4.5 (Average of 2018 and 2019 through September) • Total = 43.5 Total Total SliokVey aneSVPD Patrol Staffing Maximum Staffing (48 = 47 patrol deputies —1 front desk + 2 K9) Platoon #1 10 Platoon #2 10 Total 20 Minimum Staffing 10 10 20 4 4 8 24 24 48 Night Shift Power Shift Total Platoon #1 Platoon #2 Total 6 6 12 Actual Staffing for 2018 and 2019 6 6 12 3 3 6 15 15 30 Night Shift Power Shift Platoon #1 Platoon #2 Total 6.3 6.3 12.4 6.7 6.7 13.4 2.8 2.8 5.6 15.8 15.8 31.6 8 FTE "''aerie 1a11e 1,000 900 800 700 600 500 400 300 200 100 Patrol Officer Call Load Citizen Calls W/ Response 394 619 48 FTE Full Staffing • 56.5 ▪ FTE 683 43.5 FTE 941 31.6 Staffing with Vacancies Actual Staffing County Spokane Valley Sib"lane ..Valley 1,600 1,400 1,200 1,000 800 600 400 200 Patrol Officer Call Load - Total Citizen Calls For Service Including No Response 665 981 48 FTE Full Staffing 694 1,082 43.5 FTE Staffing with Vacancies County Spokane Valley 1,490 Actual Staffing 10 Spokane ��Valley Snapshot of Calls that Did Not Receive A Response • Reckless Driver 20% • 911 Abandoned 17% (Cellphone without location info) • Suspicious Person, Vehicle, or Circumstance 9% • Traffic Hazard 8% • Check Welfare 8% • Accident/Collision 5% • DUI 3% • Noise Complaint 2% • Other 28% Overtime Overtime Comparison for 2018 Dedicated FTE Average Vacancies 2018 Dedicated Overtime County 99 5.05 $ 1,161, 895 Spokane Valley 89 11.09 $ 1,567,831 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ['public hearing ❑ information ® admin. report ❑ pending legislation ['executive session AGENDA ITEM TITLE: 2020 Annual Comprehensive Plan Amendment (CPA) Docket GOVERNING LEGISLATION: The Growth Management Act (GMA) RCW 36.70A PREVIOUS ACTION TAKEN: None BACKGROUND: The GMA allows local jurisdictions to consider amendments to their Comprehensive Plan once each year. The City codified this process in Section 17.80.140 of the Spokane Valley Municipal Code (SVMC). Consistent with state law and the SVMC, staff published notice on August 23 and 30, 2019 advising the public of the annual amendment process and that the City would accept applications for the 2020 cycle through October 31, 2019. The notice was also sent to all agencies, organizations and adjacent jurisdictions that may have an interest in amending the comprehensive plan. CPAs are divided into two categories — map amendments and text amendments (including charts, tables and graphics). CPAs may be privately initiated or proposed by City Council, Planning Commission or staff. This year, there are seven CPA applications; five are privately initiated map amendments, and two are city initiated amendments. The City initiated amendments include one map amendment and one text amendment. As part of the annual comprehensive plan amendment cycle, the City Council is presented the proposed amendments that may be considered for this year's amendment cycle. This process known as docketing, provides the City Council the opportunity to remove items from the docket. Tonight, staff will present and discuss the 2020 Comprehensive Plan Docket. Staff will return on November 19, 2019 with a motion consideration for Council to consider approval of the Docket. If City Council decides to remove items from the docket, privately initiated amendments will be refunded their application fees. Items included in the Docket will be considered for amendments to the Comprehensive Plan, which includes review, public hearing and recommendations from the Planning Commission prior to the City Council taking final action concerning the proposed amendments. OPTIONS: Council consensus to proceed with the proposed 2020 Comprehensive Plan Docket as presented or remove items, for motion consideration at the November 19, 2019 Council meeting; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Council discretion BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Mike Basinger, AICP, Economic Development Manager and Chaz Bates, AICP, Senior Planner ATTACHMENTS: A. 2020 Comprehensive Plan Docket B. PowerPoint Presentation Exhibit 1 City of Spokane Valley 2020 Comprehensive Plan Amendment Docket PRIVATELY INITIATED COMPREHENSIVE PLAN AMENDMENTS File Number Map or Text Summary of Amendment CPA -2020-0001 Land Use Map Change the designation for parcel 45152.1004 from Single Family Residential (SFR) to Corridor Mixed Use (CMU). CPA -2020-0002 Land Use Map Change the designation for parcel 35133.2321 from Industrial (I) to Regional Commercial (RC). CPA -2020-0003 Land Use Map Change the designation for parcels 45094.0133, 45094.0134 and 45094.0121 from Multifamily Residential (MFR) to Corridor Mixed Use (CMU). CPA -2020-0004 Land Use Map Change the designation for parcels 55181.3655 and 55181.3656 from Single Family Residential (SFR) to Corridor Mixed Use (CMU). CPA -2020-0005 Land Use Map Change the designation for parcels 35233.0203, 35233.0101, 35233.1402, 35233.1307 and 35233.0204 from Single Family Residential (SFR) to Multifamily Residential (MFR). CITY INITIATED COMPREHENSIVE PLAN MAP AMENDMENTS File Number Map Summary of Amendment CPA -2020-0006 Land Use Map Change the designation for parcel 45013.9024 from Industrial (I) to Corridor Mixed Use (CMU). CITY INITIATED COMPREHENSIVE PLAN TEXT AMENDMENTS File Number Text Summary of Amendment CPA -2020-0007 Text Amend Chapter 2 Goals and Policies for alternative housing types. 2020 Comprehensive Plan Docket City Council Administrative Report November 12, 2019 Mike Basinger, AICP, Economic Development Manager Chaz Bates, AICP, Senior Planner Spokane Dalley Annual Comprehensive Plan Amendment Process Initiated by: Property owners/representatives Citizens, agencies, neighborhood City Application deadline October 31st Notice published 60 -days prior Notice sent to agencies, organizations, and adjacent jurisdictions Pre -app required Complete application(s) are docketed _spokan.#0;•.... COMMUNITY AND PUBLIC WORKS DEPARTMENT NOTICE OF CITY OF SPOKANE VALLEY'S ANNUAL COMPREHENSIVE PLAN AMENDMENT CYCLE The City of Spokane Valley is providing notice that the application window for the 2020 Comprehensive Plan Amendment cycle will close on October 31, 2019. Completed applications must be received by 5:00 p.m. on October 31, 2019 to be considered during the 2020 amendment cycle. Applications received after October 31 2019 will be docketed for consideration during the 2021. amendment cycle. A11 proposed amendments to the Comprehensive Plan require a pre - application conference prior to submitting an application. The City of Spokane Valley's Comprehensive Plan is the primary policy document that governs how the City will accommodate and respond to the growth of the community over time. The annual amendment cycle provides the opportunity to propose changes to the Comprehensive Plan to address changing land use conditions or emerging issues. Proposed amendments will be subject to review and a public hearing by the Spokane Valley Planning Commission before recommendations are made to the City Council. To schedule a pre -application meeting or get more information on the process and anticipated schedule, please contact Senior Planner Chaz Bates at (509) 720-5337 or cbates@spokanevalley.org. For more information about the comprehensive plan or application materials please visit www.spokanevallev.org/cp. 11/12/2019 Administrative Report - 2020 Comprehensive Plan Docket 2 Annual Comprehensive Plan Amendment Process City Council Docket • Admin Report • Action on docket Planning Commission Applications • Study Session • Public Hearing • Deliberation and Recommendation City Council Applications • Administrative Report • First Reading • Second Reading 11/12/2019 Administrative Report - 2020 Comprehensive Plan Docket Privately Initiated Map Amendment -CPA-2020-0001 Applicant: Land Use Solutions Owner: Tucker Roy, LLC Amendment: Change from Single Family Residential (SFR) to Corridor Mixed Use (CMU) Application Number: CPA -2020-0001 Proposed Change: SFR to CMU Area: 0.47 ac 11/12/2019 Administrative Report - 2020 Comprehensive Plan Docket 0 100 200 300 400 500 Feet O CPA -2020-0001 -Pre-application Analysis Expands the CMU by 0.5 ac No critical areas Supports development of vacant properties Provides land for employment Supported by transportation network Generally compatible with surrounding uses 11/12/2019 Administrative Report - 2020 Comprehensive Plan Docket Privately Initiated Map Amendment -CPA-2020-0002 Applicant: LB Stone Properties Owner: LB Stone Properties Amendment: Change from Industrial (I) to Regional Commercial (RC) Application Number: CPA -2020-0002 Proposed Change: I to RC Area: 2.98 ac 11/12/2019 Administrative Report - 2020 C;omprenensive Plan Docket 0 100 200 300 400 500 Feet 0 CPA -2020-0002 -Pre-application Analysis Expands the RC by 1.4 ac No critical areas Supports redevelopment underused properties Land for employment Supported by transportation network Compatible with surrounding uses 11/12/2019 Administrative Report - 2020 Comprehensive Plan Docket 7 Privately Initiated Map Amendment -CPA-2020-0003 Applicant: Jay Rambo Property Owner: REVERE- DECE III INV LLC; BRILL PROPERTIES, LLC Amendment: Change from Multifamily Residential (MFR) to Corridor Mixed Use (CMU) 11/12/2019 z 0 0 a E Mansfield Ave E Montgomery Ave E Indiana Ave E Mission Ave z, IND 2; Application Number: CPA -2020-0003 Proposed Change: MFR to CMU Area: 6.24 ac Administrative Report - 2020 Comprehensive Plan Docket 0 150 300 450 600 750 Feet 0 8 CPA -2020-0003 -Pre-application Analysis Expands CMU by 6.25 ac No critical areas Supports redevelopment underused properties Supported by transportation network Compatible with surrounding uses 11/12/2019 Administrative Report - 2020 Comprehensive Plan Docket Privately Initiated Map Amendment -CPA-2020-0004 Applicant: Whipple Consulting Property Owner: 920 Evergreen LLC; Vicki Walsh Amendment: Change from Single Family Residential (SFR) to Corridor Mixed Use (CMU) 11/12/2019 Application Number: CPA -2020-0004 Proposed Change: SFR to CMU Area: 5.43 ac Administrative t,�port - 2020 Lomprenensive Plan Docket 150 300 450 600 750 Feet O 10 CPA -2020-0004 -Pre-application Analysis Expands CMU by 5.43 ac Not along a corridor Not supported by transportation network or plans Additional CMU land not needed in the area Additional MFR use not needed Impacts SFR to the south 11/12/2019 Administrative Report - 2020 Comprehensive Plan Docket 11 Privately Initiated Map Amendment -CPA-2020-0005 Applicant: Todd Whipple Property Owner: Thomas and Michelle Hamilton Amendment: Change from Single Family Residential (SFR) to Multifamily Residential (MFR) 11/12/2019 Application Number: CPA -2020-0005 Proposed Change: SFR to MFR Area: 6.82 ac Administrative Report - 2020 t, J FJrehensive Plan Docket 150 300 450 600 750 Feet O 12 CPA -2020-0005 -Pre-application Analysis Expands MFR by 6.8 ac Impacts floodplain, wetlands, and steep slopes Not supported by transportation network or plans Additional MFR land not needed in this area Impacts SFR to the south and west 11/12/2019 Administrative Report - 2020 Comprehensive Plan Docket 13 City Initiated Map Amendment -CPA-2020-0006 Applicant: Spokane Valley Owner: East Valley School District Amendment: Change from Industrial (I) to Corridor Mixed Use (CMU) 11/12/2019 Application Number: CPA -2020-0006 Proposed Change: I to CMU Area: 8.81 ac Administrative t,�port - 2020 Lomprenensive Plan Docket 150 300 450 600 750 Feet O 14 CPA -2020-0006 -Pre-application Analysis Expands CMU by 9 ac No critical areas Supports expanded education uses Supported by transportation network Compatible with surrounding uses 11/12/2019 Administrative Report - 2020 Comprehensive Plan Docket 15 City Initiated Text Amendment Amend Goals and Policies for alternative housing types. Regulatory changes will follow to implement policy. 11/12/2019 CPA -2020-0007 Housing "'OALS Gf Allowfora broad rangeof honsfng npportunitles to meet the needs of the community. 2 Enable[he development of affordable housingforalllnromelevek. AIIOV Valley s4ei=hbci hoods. to daily goods ...NI service_ in Spokane ICIES preser Support vulontary efforts by property owners to rehablita•,e am ve buJIdings of historic vain, end uninuerlrai errtd. dwAdopt development rocoretlons th t orderer housing choices by &J eM ritind E ere tab f ort h ssar dot! I -typos.Pomp, 6 ..se h dgipg, Support the devefryrrr not of affordable Musing units ncing available fireneialaM reg,natnrytpolx Administrative Report - 2020 Comprehensive Plan Docket STRATEGIES Identifeloup and moderate. income housing needs Continue touvaluntenow hovseatycoloaes tom. 0 murkneeds iiariiiiiroiii . s,v 16 CPA -2020-0007 -Pre-application Analysis Protects and enhances quality of life Encourages a greater variety of housing types Maximizes density in areas support by infrastructure Addresses concerns of residents 11/12/2019 _TO e® SIH +HHR7i[' J Legend R3 parcels that are: Greater than 10,000 sq ft and Vacant or Partially Used. STA Frequent Service (15 min) — STA Basic Service 0 Administrative Report - 2020 Comprehensive Plan Docket 17 Next Meeting Motion Consideration November 19, 2019 Administrative Report - 2020 Comprehensive Plan Docket CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Lodging Tax Advisory Committee - 2020 Recommended Grant Allocations for Tourism Promotion GOVERNING LEGISLATION: State Law RCW 82.08, and Spokane Valley Municipal Code 3.20 PREVIOUS COUNCIL ACTION TAKEN: Thus far in 2019 for the 2020 awards, the Council has had discussions pertaining to lodging tax on two previous occasions: • July 16, 2019 where we discussed: o Lodging tax in general — what it is and how it may be expended. o The LTAC — what it is and its role in the process. o The Council's role in the process o Council goals and priorities for the LTAC. • July 30, 2019 where Council discussed and reached consensus on the goals and priorities that should be included in the lodging tax grant application and also communicated to the LTAC. BACKGROUND: In 2003 the City implemented a 2% hotel/motel tax, the proceeds of which are used to promote conventions and tourist travel to our City. The organizations to which the tax proceeds are distributed are ultimately determined by the City Council which receives a recommendation from the Lodging Tax Advisory Committee (LTAC). The LTAC is comprised of five members who are appointed by the City Council. The LTAC membership must include: • At least two representatives of businesses that are required to collect the tax, • At least two people who are involved in activities that are authorized to be funded by the tax, and • One elected city official who serves as chairperson of the LTAC. The LTAC makes its recommendations based upon a combination of written application materials and a presentation that is made to them by each applicant. On October 17, 2019, the LTAC met to consider application materials and presentations from applicants seeking a portion of the $795,000 appropriated in the City's 2020 Budget. After to applicant presentations, the LTAC passed a motion that $450,000 be deducted from the available Lodging Tax funds for distribution in 2020 and have those funds moved into the 1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities that generate overnight guests and recommended that this motion be provided for the Council's approval. This left $345,000 of the $795,000 available in the 2020 Budget to be recommended for awards to the applicants. Also, the LTAC chose to allocate only $319,000 of the $345,000 available and leave the excess remaining in the Fund to be available for award in future years. Presentations were made by the HUB Sports Center, JAKT for Crave NW, JAKT for the farmer's market, JAKT for Spokane Oktoberfest, Northwest Winterfest, Spokane County Fair and Expo Center, Spokane Sports Commission, Valleyfest, Valleyfest Cycle Celebration, and Visit Spokane. Following applicant presentations the LTAC discussed both the merits of making particular awards to various applicants and how they felt revenues should be allocated. 1 Ultimately, the LTAC recommended the following awards be advanced to the City Council for consideration: 1) HUB Sports Center 55,100 55,020 2) JAKT - Crave NW 38,000 18,600 3) JAKT - Farmers Market 18,000 8,000 4) JAKT - Oktoberfest 20,000 8,400 5) Northwest Winterfest 50,000 48,000 6) Spokane Co Fair and Expo Center 75,000 66,000 7) Spokane Sports Commission 50,000 45,000 8) Valleyfest 150,000 18,600 9) Valleyfest Cycle Celebration 25,000 1,380 10) Visit Spokane 50,000 50,000 531,100 319,000 Proposed Transfer to Fund #104 450,000 Total Awarded in 2020 Budget 769,000 At times some organizations apply for funding through both the Outside Agency and the Lodging Tax award processes. JAKT, Northwest Winterfest, and Valleyfest all applied for Lodging Tax Funding for 2020, as well as for 2020 Outside Agency funding, and were awarded $14,862, $0, and $28,146, respectively, in Outside Agency funding at the October 22, 2019 Council meeting. OPTIONS: The options for City Council action have been viewed as primarily being limited to either (1) approving some or all of the listed recipients and amounts recommended by the LTAC or (2) not approving any recipients and having the LTAC revise its recommendation for further City Council action. However, under RCW 67.28.1817, a municipality may propose "a change in the use of revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and comment. Then, the LTAC must be given at least 45 days to review and provide comments prior to final action by the municipality. This allows the City Council to conduct its own review of the materials submitted, including the minutes and recommended amounts by the LTAC, to come up with its own proposed distribution of the revenue for any of the applicants, which may be the same or different from the LTAC recommendation. If it is different, the City must give the LTAC 45 days to review and provide comments on the proposed revised distribution before taking final action. RECOMMENDED ACTION OR MOTION: No action is required at this time. This topic will come back before the City Council on December 10, 2019, when a motion consideration will be requested. BUDGET/FINANCIAL IMPACTS: The 2020 Proposed Budget includes total revenues of $656,000 including $650,000 of lodging taxes. Total expenditures are budgeted at $825,000 including $30,000 to offset advertising at CenterPlace and up to $795,000 to be allocated through this award process. The $795,000 includes the $345,000 available for recommended awards by the LTAC as well as $450,000 the LTAC recommended for the Council to deduct from the available funds for the award distributions for 2020 and transfer that amount into the 1.3% Lodging 2 Amount LTAC Applicant Requested Recommend 1) HUB Sports Center 55,100 55,020 2) JAKT - Crave NW 38,000 18,600 3) JAKT - Farmers Market 18,000 8,000 4) JAKT - Oktoberfest 20,000 8,400 5) Northwest Winterfest 50,000 48,000 6) Spokane Co Fair and Expo Center 75,000 66,000 7) Spokane Sports Commission 50,000 45,000 8) Valleyfest 150,000 18,600 9) Valleyfest Cycle Celebration 25,000 1,380 10) Visit Spokane 50,000 50,000 531,100 319,000 Proposed Transfer to Fund #104 450,000 Total Awarded in 2020 Budget 769,000 At times some organizations apply for funding through both the Outside Agency and the Lodging Tax award processes. JAKT, Northwest Winterfest, and Valleyfest all applied for Lodging Tax Funding for 2020, as well as for 2020 Outside Agency funding, and were awarded $14,862, $0, and $28,146, respectively, in Outside Agency funding at the October 22, 2019 Council meeting. OPTIONS: The options for City Council action have been viewed as primarily being limited to either (1) approving some or all of the listed recipients and amounts recommended by the LTAC or (2) not approving any recipients and having the LTAC revise its recommendation for further City Council action. However, under RCW 67.28.1817, a municipality may propose "a change in the use of revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and comment. Then, the LTAC must be given at least 45 days to review and provide comments prior to final action by the municipality. This allows the City Council to conduct its own review of the materials submitted, including the minutes and recommended amounts by the LTAC, to come up with its own proposed distribution of the revenue for any of the applicants, which may be the same or different from the LTAC recommendation. If it is different, the City must give the LTAC 45 days to review and provide comments on the proposed revised distribution before taking final action. RECOMMENDED ACTION OR MOTION: No action is required at this time. This topic will come back before the City Council on December 10, 2019, when a motion consideration will be requested. BUDGET/FINANCIAL IMPACTS: The 2020 Proposed Budget includes total revenues of $656,000 including $650,000 of lodging taxes. Total expenditures are budgeted at $825,000 including $30,000 to offset advertising at CenterPlace and up to $795,000 to be allocated through this award process. The $795,000 includes the $345,000 available for recommended awards by the LTAC as well as $450,000 the LTAC recommended for the Council to deduct from the available funds for the award distributions for 2020 and transfer that amount into the 1.3% Lodging 2 Tax Fund account dedicated for a large sports venue or venues for tourism facilities. Total expenditures are expected to exceed total revenues by $169,000 and this will be offset through the use of a portion of the fund balance. The fund balance at the conclusion of 2020 is expected to be $163,929 which should be adequate to cover cash flow needs. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Minutes of October 17, 2019, Lodging Tax Advisory Committee meeting. • Chart reflecting a history of hotel/motel tax receipts from January 2010 through August 2019. • Fund #105 — Hotel/Motel Tax — history of revenues and expenditures — 2015 through 2018 Actuals and 2019 and 2020 Budgets. • Lodging Tax Application and Award History for the years 2003 through 2019. • Separately distributed binder titled "Lodging Tax 2020" that was also utilized by the Lodging Tax Advisory Committee at their October 17, 2019 meeting. 3 MINUTES LODGING TAX ADVISORY COMMITTEE MEETING October 17, 2019 8:00 a.m. Spokane Valley City Hall Council Chambers 10210 East Sprague Avenue Attendance: Lodging Tax Advisory Committee Members: Chair: Councilmember Sam Wood Lee Cameron, Mirabeau Park Hotel Colleen Heinselman, Hampton Inn Suites Wayne Brokaw, Spokane County Fair Board Gregory Repetti, The HUB Staff: Chelsie Taylor, Finance Director Sarah Farr, Accounting Technician Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Tina Gregerson, Recreation Coordinator Christine Bainbridge, City Clerk Chair Wood called the meeting to order at 8:00 a.m. and welcomed everyone, after which there were self - introductions. Deputy City Attorney Lamb then went through his Open Public Government PowerPoint training for Committee members and he explained various portions of the Public Records Act, and the Open Public Meetings Act. At the conclusion of the training at 8:22 a.m., Chair Wood called for a recess. Chair Wood reconvened the meeting at 8:30 a.m. and as there were new people in the room, committee members went through re -introductions. The floor was then turned over to Finance Director Taylor. Ms. Taylor briefly explained the history and background of Lodging Tax, the materials in the agenda packet, and the process for allocating funds; she noted that for this session, we have more money available to award then what was requested by applicants, but stressed that no applicant shall receive more funds then they requested, although they can get less; she also noted there is a set aside amount of $30,000 for CenterPlace to partially offset advertising and this is historic and is permitted; said subtracting the $30,000 leaves $795,000 available for funding; and she went over the fund including the end balances and the calendar showing the process leading to the award allocation, currently scheduled for the December 10, 2019 Council meeting. Presentations were made as follows: 1. HUB Sports Center — Mr. Phil Champlin Mr. Champlin seeks $55,100 for recruiting events to the facility. 2. JAKT, CRAVE — Mr. Tom Stebbins Mr. Stebbins seeks $38,000 to assist infrastructure costs of conducting the event and a social media team effort that includes photography and video assets and PR outreach in Seattle, Washington and Bend, Oregon. Chair Wood asked Mr. Stebbins if he believes this event will become self-sufficient or will always need to be subsidized by LTAC funds. Mr. Stebbins replied that he would prefer not to be here seeking funds; said ticket sales are a huge part of this event and that he is heading into year four, and feels year six will be questionable; said he thinks it won't go away completely but could get phased down, but it is difficult to predict, adding that his numbers are transparent; said they are still running at a $20,000 deficit and hope to be able next year to pay staff a little; said it is good for Spokane Valley to have this committed group and that otherwise the event would not exist; said he doesn't see this event being self-sufficient for at least two to three more years. 3. JAKT, Farmers Market — Mr. Tom Stebbins Mr. Stebbins seeks $18,000 to execute and follow their vision and mission statement by continuing the Farmers Market at CenterPlace. Mr. Cameron asked how attendance is tracked and Mr. Stebbins explained LTAC Minutes October 17, 2019 Page 1 of 3 that he walks the market every hour and does a clicker count. Mr. Cameron also asked about the status of the City's economic development funds, and Mr. Stebbins said that decision will be made next week, but those funds cannot be used for salary. Mr. Repetti thanked Mr. Stebbins for the positive experience and said he thinks the challenge is how to make the market better; how to get the local business community involved and said it is critical that the Chamber assists as increased exposure would be useful; he also said the HUB sponsored the event. Mr. Stebbins said he and the Chamber have been working together very closely to expand the exposure. 4. JAKT, Oktoberfest — Mr. Tom Stebbins Mr. Stebbins seeks $20,000 to assist in the infrastructure costs of conducting the event and ensure the financial success and continuation of the event in Spokane Valley. 5. Northwest Winterfest — Mr. Sam Song, Ms. Charity Doyl Mr. Song seeks $50,000 to create an annual premier winter festival at Mirabeau Meadows Parks starting with the winter of 2020. Mr. Cameron stated that is the chair of their steering committee. Mr. Repetti asked about parking and Mr. Song replied they can work with the businesses if needed to get a couple thousand parking stalls, and said he does not anticipate conflicts; that he will also work with the Spokane Valley Mall and STA for possible shuttle service. Mr. Cameron said this will dovetail on the shopping and hopefully they will be able to draw from a large area for this event, as there is not much competition of this magnitude. 6. Spokane County Fair and Expo Center — Ms. Erin Gurtel and Rachelle Buchanan Ms. Gurtel seeks $75,000 to market and advertise the Spokane County interstate fair and interim events to an audience in the Spokane area and beyond. Chair Wood asked if the committee would like to take a break or continue, and the decision was to continue. 7. Spokane Sports Commission — Jodi Kayler, Vice President of Marketing & Communications Ms. Kayler seeks $50,000 to support sports tourism efforts by the Spokane Sports Commission in 2020. Mr. Repetti said he represents the HUB and he asked what plans are there to include the HUB. Ms. Kayler replied that the HUB is very important to the community and that they will continue to fill the HUB with appropriate events that fit; said what they are looking at is national and international events, and said the HUB doesn't have enough seating for that type of large venue. 8. Valleyfest — Peggy Doering, Stephanie Hughes Ms. Doering seeks $150,000 to assist with marketing and advertising their event to the Inland Northwest Region which includes North Idaho, Western Montana, and Eastern Washington. There was some discussion between Mr. Cameron and Ms. Doering concerning Valleyfest generating room nights with Mr. Cameron stating that while he supports the event, he also feels they should be self-supporting. Ms. Doering said they do not track the hotels but they do conduct an exit survey and ask if people have travelled more than 50 miles; said she is aware that people stay with relatives, and/or stay in hotels downtown, as well as in Post Falls and other areas. 9. Cycle Celebration - Peggy Doering, Stephanie Hughes Ms. Doering seeks $25,000 to assist in attracting a regional audience to visit and stay in Spokane Valley the weekend of July 26, 2020 for the Cycle Celebration; including exploring the idea of having a bike ride map to increase cycling in the valley. Mr. Brokaw asked if this event were brought in with Valleyfest, would it make Valleyfest bigger. Ms. Hughes replied that she is not sure; said they have a committed cycle celebration volunteer core group and are here asking on their behalf; said the cycle celebration is a very successful event, and like the old adage, don't fix it if it's not broken. Mr. Brokaw asked how many riders are from outside the area, and Ms. Hughes said about 20% are from out of town, with Ms. Doering adding LTAC Minutes October 17, 2019 Page 2 of 3 that the projected 20 room nights is a conservative estimate. Ms. Doering also noted that most riders participate in the 50 -mile bike ride, and to add another large event, would require more volunteers; she said the cost to enter is $29 and includes lunch; and noted that it is a ride and not a race. Ms. Hughes said some of the ride is on the Centennial Trail, and that no races are allowed on that Trail. 10. Visit Spokane —Meg Winchester, Jamie Rand Ms. Winchester seeks $50,000 to assist in their marketing program which will position the City as a distinctive community worthy of the trip; and that their promotions will generate visitor spending through the city at restaurants, stores, hotels, and events throughout the year. Mr. Cameron said he has attended some marketing sessions about Ms. Winchester's and her staff's vision, and said on behalf of the hotels he represents, they are very pleased with the focus and attention and detail in tracking the market. Mr. Repetti said he sits on the Visit Spokane board and their new tracking software is incredible, and said he encourages working closely with Visit Spokane. In anticipation of the LTAC members going into a short recess, Ms. Taylor reminded everyone not to discuss the allocations except at the dais during the open meeting. Chair Wood called for a recess at 10:25 a.m.; he reconvened the meeting at 10:35 a.m. and asked if there were any motions. Mr. Cameron said that based on goals to further review the studies currently being conducted by the City to identify a major capital project and operating expenditures to facilitate a major sports facility to be built in the City of Spokane Valley, targeted to increase overnight visitors in Spokane Valley, he moved that $495,000 be deducted from the available lodging tax funds in 2020 and moved into the 1.3% account fund dedicated for a large sporting venue that generates overnight guests; which leaves remaining $300, 000; and to allocate any remaining funds not distributed or recommended at this meeting, to be held in the fund balance for LTAC to be distributed in the future, and recommend final approval by the City Council. The motion was seconded by Mr. Repetti who stated that he supports moving significant dollars into the fund; and that he would support what is being recommended today. Mr. Cameron called for the question, but there was no second and discussion continued. After further discussion about the $495,000; it was moved by Ms. Heinselman and seconded to amend the motion by changing the amount from $495,000 to $450,000. Vote by a show of hands was unanimous in favor of the amended motion. The fully amended motion was then voted upon by a show of hands with all members voting in favor. Members of the LTAC then took a few moments to complete their spreadsheets for their recommendations. Finance Director Taylor entered the recommended allocations into a master spreadsheet and the floor was open for discussion. There was general discussion about the recommended amounts, and Mr. Brokaw mentioned that he initially did not recommend any funds to the Sports Commission based on what occurred in the previous year. After it was explained that the amount was not from the LTAC but rather was the Council's recommendation, Mr. Brokaw changed his amount for the Sports Commission to $50,000. LTAC members then announced they were each comfortable with the allocation averages as presented. It was then moved by Mr. Cameron and seconded to accept the recommended allocations as presented; i.e. (1) HUB $55, 020; (2) JAKT CRAVE $18, 600; (3) JAKT Farmers Market $8, 000; (4) JAKT Oktoberfest $8, 400; (5) NW Winterfest $48, 000; (6) Spokane County Fair and Expo Center $66, 000; (7) Spokane Sports Commission $45,000; (8) Valleyfest $18,600; (9) Valleyfest Cycle Celebration $1,380; and (10) Visit Spokane $50,000; total recommended allocations $319,000. It was moved by Mr. Cameron, seconded and unanimously agreed to adjourn. The meeting adjourned at 11:05 a.m. Respectfully submitted, Christine Bainbridge, Spokane Valley City Clerk LTAC Minutes October 17, 2019 Page 3 of 3 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - Actual for the years 2010 through 2019 January February March April May June July August Total Collections P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2019\105 hotel motel tax 2019.xlsx 2010 1 2011 1 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 1 2019 10/8/2019 2019 to 2018 Difference 22,707 22,212 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 3,113 10.83% 23,417 22,792 21,549 25,975 26,014 27,111 27,773 26,795 28,878 32,821 3,943 13.65% 24,232 24,611 25,655 27,739 29,384 32,998 34,330 31,601 31,906 40,076 8,170 25.61% 39,463 38,230 52,130 40,979 48,246 50,455 52,551 52,242 57,664 59,117 1,453 2.52% 34,683 33,791 37,478 40,560 41,123 44,283 50,230 50,112 51,777 53,596 1,819 3.51% 39,935 41,403 43,971 47,850 52,618 56,975 55,060 60,637 62,048 73,721 11,673 18.81% 47,385 49,312 52,819 56,157 61,514 61,809 65,007 69,337 71,865 84,628 12,763 17.76% 54,923 57,452 57,229 63,816 70,384 72,697 73,700 76,972 79,368 91,637 12,269 15.46% 286,747 289,804 312,273 327,262 354,707 373,420 390,538 394,906 412,258 467,461 55,203 13.39% September 59,419 58,908 64,299 70,794 76,100 74,051 70,305 80,173 79,661 0 October 41,272 39,028 43,699 43,836 45,604 49,880 55,660 56,631 61,826 0 November 34,330 37,339 39,301 42,542 39,600 42,376 46,393 47,090 52,868 0 December 26,777 32,523 30,432 34,238 33,256 41,510 33,478 37,180 40,363 0 Total Collections 448,545 457,603 490,004 518,672 549,267 581,237 596,374 615,980 646,976 467,461 Budget Estimate 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 Actual over (under) budg 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 66,976 (132,539) Total actual collections as a % of total budget % change in annual total collected % of budget collected through August 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% n/a 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% n/a 75.46% 60.38% 72.62% 66.79% 66.93% 67.89% 67.33% 68.09% 71.08% 77.91% % of actual total collected through August 63.93% 63.33% 63.73% 63.10% 64.58% 64.25% 65.49% 64.11% 63.72% n/a Chart Reflecting History of Collections through the Month of August 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 2010 2011 2012 2013 • August i 2014 2015 2016 2017 2018 2019 • August ■ July ■ June • May ■ April • March • February • January Page 22 P:\Finance\2020 Budget\Budget Worksheets\105 Rev and exp.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment and 2020 Budget Fund #105 - Hotel / Motel Tax Fund - Actuals for 2015 through 2018 - 2019 and 2020 Budgets Revenues Hotel/Motel Tax Investment Interest Subtotal revenues Actual 2015 1 2016 1 2017 1 2018 581,237 596,373 615,980 646,975 484 1,275 3,549 7,058 2019 As Amended Annualized 7/2/2019 2020 Budget 600,000 600,000 650,000 2,000 2,000 6,000 581,721 597,648 619,529 654,033 602,000 602,000 656,000 Expenditures Transfers out - #001 CenterPlace 30,000 30,000 15,778 26,037 30,000 30,000 30,000 Transfers out - #104 0 0 250,000 250,000 275,000 275,000 0 Transfers out - #309 Parks Capital 68,000 58,388 0 0 0 0 0 Tourism Promotion 484,968 498,172 351,674 321,934 350,000 242,000 795,000 Subtotal expenditures 582,968 586,560 617,452 597,971 655,000 547,000 825,000 Revenues over (under) expenditures (1,247) 11,088 2,077 56,062 (53,000) 55,000 (169,000) Beginning fund balance 209,949 208,702 219,790 221,867 277,929 277,929 332,929 Ending fund balance 208,702 219,790 221,867 277,929 224,929 332,929 163,929 2019 Awards by Agency HUB Sports Center JAKT - Crave NW JAKT - Farmers Market JAKT - Oktoberfest Spokane County Fair & Expo - marketing Spokane County Parks, Rec, & Golf Spokane Valley Heritage Museum Valleyfest - Cycle Celebration Valleyfest - marketing Visit Spokane 52,000 21,500 7,000 5,000 55,000 35,000 5,500 1,000 12,000 48,000 242,000 for LTAC P:\Finance\2020 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-19.xlsx CITY OF SPOKANE VALLEY, WA Lodging Tax Application / Award History For the years 2003 through 2019 AGENCIES 2003 2004 2005 2006 Application I Award Application I Award Application I Award Application I Award Armed Forces & Aerospace Museum 3,327 0 2,531 0 0 0 0 0 Burke Marketing 0 0 0 0 0 0 0 0 CenterPlace - marketing 0 0 0 40,000 0 0 0 40,000 CenterPlace - marketing to regional meeting planners 0 0 0 0 0 0 0 0 Chamber of Commerce 0 0 0 0 15,440 0 15,440 5,000 City of Spokane Valley - Directed Marketing 0 0 0 0 0 0 0 0 City of Spokane Valley - Tourism Study 0 0 0 0 0 0 0 0 City of Spokane Valley - Volleyball courts 0 0 0 0 0 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 Fair & Expo Marketing 58,376 17,500 35,000 25,000 21,000 18,000 0 0 Fairgrounds 0 0 21,000 15,000 0 0 0 0 Family Guide 0 0 0 0 0 0 0 0 Friends of Centennial Trail 23,480 0 2,000 2,000 0 0 9,000 0 HUB Sports Center 0 0 0 0 0 0 0 0 Inland Dance Association 0 0 0 0 0 0 2,535 0 Inland NW Sr. Wellness Conference 12,500 0 0 0 0 0 0 0 JAKT - Crave NW 0 0 0 0 0 0 0 0 JAKT - Farmers Market 0 0 0 0 0 0 0 0 JAKT - Oktoberfest 0 0 0 0 0 0 0 0 Latah Creek Wine Cellars 20,000 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 0 0 0 0 Plantes Ferry Park 0 0 71,842 20,000 0 0 23,876 0 Six Bridges Arts Association 0 0 0 0 0 0 0 0 Splash -Down Family Waterpark 230,000 0 0 0 0 0 0 0 Spo Con 0 0 0 0 0 0 0 0 Spokane Arts Commission 15,000 0 0 0 0 0 0 0 Spokane County Fair & Expo Center 0 0 0 0 0 0 0 0 Spokane County Fair & Expo Center - Winter Glow Spe 0 0 0 0 0 0 0 0 Spokane County Parks, Recreation, & Golf 0 0 0 0 0 0 0 0 Spokane Horse Breeders of Inland NW 5,830 0 0 0 0 0 0 0 Spokane Polo Club 30,100 0 0 0 0 0 0 0 Spokane Rcgiona4 Sports Commission 120,000 52,200 150,000 100,000 100,000 75,000 100,000 84,000 Spokane River Forum 0 0 0 0 0 0 0 0 Spokane Symphony 20,000 0 20,000 0 0 0 0 0 Spokane Valley Heritage Museum 40,000 1,000 0 0 22,100 10,000 49,104 5,000 Spokane Valley Soccer Club 0 0 0 0 0 0 0 0 Spokane Winery Association 3,285 0 8,250 2,000 0 0 0 0 Sports USA Sports Complex 103,000 0 0 0 0 0 0 0 SV Junior Soccer Association 96,642 24,800 71,842 0 0 0 4,000 4,000 U.S. Figure Skating 0 0 0 0 0 0 0 0 Valleyfest 19,724 2,800 49,700 0 27,200 15,000 25,900 15,000 Valleyfest - Cycle Celebration 0 0 0 0 0 0 0 0 Valleyfest (additional for Spring 07 (for float) 0 0 0 0 0 0 0 0 Visit Spokane (Spokanc Vicitor Convention Burcau) 200,000 83,700 250,000 150,000 200,000 136,000 200,000 165,000 WebMaker 39,000 0 0 0 0 0 0 0 YMCA 50,000 18,000 12,000 6,000 12,000 6,000 17,000 7,000 YMCA Skateboard Park 0 18,000 0 0 0 0 0 0 Transfer out to Fund #104 0 0 0 0 0 0 0 0 Total 1,090,264 218,000 694,165 360,000 397,740 260,000 446,855 325,000 Page 1 of 5 P:\Finance\2020 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-19.xlsx CITY OF SPOKANE VALLEY, WA Lodging Tax Application / Award History For the years 2003 through 2019 AGENCIES 2007 2008 2009 2010 07 Apply 07 Award Sprg 07 Appl Sprg 07 Awar Application I Award Application I Award Application I Award Armed Forces & Aerospace Museum 0 0 0 0 0 0 0 0 0 0 Burke Marketing 0 0 147,500 0 0 0 0 0 0 0 CenterPlace - marketing 0 40,000 0 0 90,000 90,000 0 90,000 0 37,500 CenterPlace - marketing to regional meeting planners 0 0 0 0 0 0 0 0 0 0 Chamber of Commerce 50,000 50,000 50,000 50,000 155,000 0 0 0 0 0 City of Spokane Valley - Directed Marketing 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Tourism Study 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Volleyball courts 0 0 0 0 0 0 0 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 0 0 Fair & Expo Marketing 20,000 20,000 0 0 30,000 30,000 30,000 18,250 0 0 Fairgrounds 0 0 0 0 0 0 0 0 0 0 Family Guide 0 0 0 0 0 0 0 0 0 0 Friends of Centennial Trail 0 0 0 0 0 0 0 0 0 0 HUB Sports Center 0 0 0 0 0 0 0 0 0 0 Inland Dance Association 0 0 2,535 0 0 0 0 0 0 0 Inland NW Sr. Wellness Conference 0 0 0 0 0 0 0 0 0 0 JAKT - Crave NW 0 0 0 0 0 0 0 0 0 0 JAKT - Farmers Market 0 0 0 0 0 0 0 0 0 0 JAKT - Oktoberfest 0 0 0 0 0 0 0 0 0 0 Latah Creek Wine Cellars 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 0 0 0 0 0 0 Plantes Ferry Park 30,000 0 0 0 0 0 0 0 0 0 Six Bridges Arts Association 15,000 12,500 0 0 0 0 0 0 0 0 Splash -Down Family Waterpark 0 0 0 0 0 0 0 0 0 0 Spo Con 0 0 0 0 0 0 0 0 0 0 Spokane Arts Commission 0 0 0 0 0 0 0 0 0 0 Spokane County Fair & Expo Center 0 0 0 0 0 0 0 0 0 0 Spokane County Fair & Expo Center - Winter Glow Spe 0 0 0 0 0 0 0 0 0 0 Spokane County Parks, Recreation, & Golf 0 0 0 0 0 0 0 0 0 0 Spokane Horse Breeders of Inland NW 0 0 0 0 0 0 0 0 0 0 Spokane Polo Club 0 0 0 0 0 0 0 0 0 0 Spokane Rcgiona4 Sports Commission 100,000 100,000 0 0 175,000 145,000 190,000 115,000 150,000 120,000 Spokane River Forum 0 0 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 0 0 Spokane Valley Heritage Museum 27,450 10,000 0 0 0 0 30,260 3,250 11,600 5,000 Spokane Valley Soccer Club 0 0 0 0 0 0 0 0 0 0 Spokane Winery Association 0 0 7,500 7,500 8,300 8,300 9,000 0 0 0 Sports USA Sports Complex 0 0 0 0 0 0 0 0 0 0 SV Junior Soccer Association 0 0 17,000 30,300 0 0 0 0 0 0 U.S. Figure Skating 0 0 0 0 0 15,000 0 15,000 0 0 Valleyfest 30,000 25,000 5,000 5,000 40,000 30,000 50,000 27,500 50,000 30,000 Valleyfest - Cycle Celebration 0 0 0 0 0 0 0 0 0 0 Valleyfest (additional for Spring 07 (for float) 0 0 6,000 0 0 0 0 0 0 0 Visit Spokane (Spokanc Vicitor Convention Burcau) 175,000 175,000 78,000 78,000 325,000 306,000 336,000 236,000 275,000 195,000 WebMaker 0 0 0 0 0 0 0 0 0 0 YMCA 0 0 0 0 0 0 0 0 0 0 YMCA Skateboard Park 0 0 0 0 0 0 0 0 0 0 Transfer out to Fund #104 0 0 0 0 0 0 0 0 0 0 Total 447,450 432,500 313,535 170,800 823,300 624,300 645,260 505,000 486,600 387,500 Page 2 of 5 P:\Finance\2020 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-19.xlsx CITY OF SPOKANE VALLEY, WA Lodging Tax Application / Award History For the years 2003 through 2019 AGENCIES 2011 2012 2013 2014 Application I Award Rnd 1 App I Rnd 1 Awrd I Rnd 2 App I Rnd 2 Awrd Application I Award Application I Award Armed Forces & Aerospace Museum 0 0 0 0 0 0 0 0 0 0 Burke Marketing 0 0 0 0 0 0 0 0 0 0 CenterPlace - marketing 0 0 0 30,000 0 0 0 30,000 0 30,000 CenterPlace - marketing to regional meeting planners 0 0 0 0 0 0 0 0 0 0 Chamber of Commerce 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Directed Marketing 0 0 0 0 0 0 0 55,000 0 0 City of Spokane Valley - Tourism Study 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Volleyball courts 0 0 0 0 0 0 0 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 7,500 7,300 Fair & Expo Marketing 0 0 0 0 0 0 0 0 0 0 Fairgrounds 0 0 0 0 0 0 0 0 0 0 Family Guide 0 0 0 0 0 0 0 0 0 0 Friends of Centennial Trail 0 0 0 0 0 0 0 0 6,600 0 HUB Sports Center 40,000 40,000 50,000 42,600 0 0 50,000 21,100 40,000 36,000 Inland Dance Association 0 0 0 0 0 0 0 0 0 0 Inland NW Sr. Wellness Conference 0 0 0 0 0 0 0 0 0 0 JAKT - Crave NW 0 0 0 0 0 0 0 0 0 0 JAKT - Farmers Market 0 0 0 0 0 0 0 0 0 0 JAKT - Oktoberfest 0 0 0 0 0 0 0 0 0 0 Latah Creek Wine Cellars 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 5,000 0 0 0 5,000 0 Plantes Ferry Park 0 0 0 0 0 0 0 0 0 0 Six Bridges Arts Association 0 0 0 0 0 0 0 0 0 0 Splash -Down Family Waterpark 0 0 0 0 0 0 0 0 0 0 Spo Con 0 0 70,131 0 0 0 0 0 0 0 Spokane Arts Commission 0 0 0 0 50,000 0 0 0 0 0 Spokane County Fair & Expo Center 0 0 0 0 30,000 25,900 30,000 27,800 50,000 39,800 Spokane County Fair & Expo Center - Winter Glow Spe 0 0 0 0 0 0 0 0 0 0 Spokane County Parks, Recreation, & Golf 0 0 0 0 0 0 0 0 0 0 Spokane Horse Breeders of Inland NW 0 0 0 0 0 0 0 0 0 0 Spokane Polo Club 0 0 0 0 0 0 0 0 0 0 Spokane Rcgiona4 Sports Commission 165,000 165,000 200,000 185,000 0 0 200,000 150,200 200,000 183,800 Spokane River Forum 0 0 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 0 0 Spokane Valley Heritage Museum 5,000 5,000 5,000 3,900 5,000 1,100 12,000 6,400 20,000 13,100 Spokane Valley Soccer Club 0 0 0 0 25,000 0 0 0 0 0 Spokane Winery Association 0 0 0 0 0 0 0 0 0 0 Sports USA Sports Complex 0 0 0 0 0 0 0 0 0 0 SV Junior Soccer Association 0 0 0 0 0 0 0 0 0 0 U.S. Figure Skating 0 0 0 0 0 0 0 0 0 0 Valleyfest 50,000 36,000 50,000 0 50,000 30,000 50,000 35,200 50,000 20,000 Valleyfest - Cycle Celebration 0 0 0 0 0 0 0 0 0 0 Valleyfest (additional for Spring 07 (for float) 0 0 0 0 0 0 0 0 0 0 Visit Spokane (Spokanc Vicitor Convention Burcau) 250,000 250,000 0 0 275,000 251,720 350,000 184,800 280,000 247,000 WebMaker 0 0 0 0 0 0 0 0 0 0 YMCA 0 0 0 0 0 0 0 0 0 0 YMCA Skateboard Park 0 0 0 0 0 0 0 0 0 0 Transfer out to Fund #104 0 0 0 0 0 0 0 0 0 0 Total 510,000 496,000 375,131 261,500 440,000 308,720 692,000 510,500 659,100 577,000 Page 3 of 5 P:\Finance\2020 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-19.xlsx CITY OF SPOKANE VALLEY, WA Lodging Tax Application / Award History For the years 2003 through 2019 AGENCIES 2015 2016 2017 2018 2019 Application I Award Application I Award Application I Award Application I Award Application I Award Armed Forces & Aerospace Museum 0 0 0 0 0 0 0 0 0 0 Burke Marketing 0 0 0 0 0 0 0 0 0 0 CenterPlace - marketing 0 30,000 0 30,000 0 30,000 0 30,000 0 30,000 CenterPlace - marketing to regional meeting planners 30,000 17,000 0 0 0 0 0 0 0 0 Chamber of Commerce 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Directed Marketing 0 0 0 0 0 0 0 0 0 0 City of Spokane Valley - Tourism Study 0 0 86,750 80,000 0 0 0 0 0 0 City of Spokane Valley - Volleyball courts 120,000 68,000 160,000 60,650 233,508 0 238,000 0 0 0 Evergreen Regional Volleyball Court Expansion 0 0 0 0 0 0 0 0 0 0 Fair & Expo Marketing 0 0 0 0 0 0 0 0 0 0 Fairgrounds 0 0 0 0 0 0 0 0 0 0 Family Guide 0 0 0 0 35,000 0 0 0 0 0 Friends of Centennial Trail 0 0 0 0 0 0 0 0 0 0 HUB Sports Center 40,000 40,000 40,000 40,000 40,000 40,000 54,000 48,400 55,100 52,000 Inland Dance Association 0 0 0 0 0 0 0 0 0 0 Inland NW Sr. Wellness Conference 0 0 0 0 0 0 0 0 0 0 JAKT - Crave NW 0 0 0 0 0 0 50,000 30,000 60,000 21,500 JAKT - Farmers Market 0 0 0 0 0 0 0 0 15,000 7,000 JAKT - Oktoberfest 0 0 0 0 0 0 20,000 10,000 20,000 5,000 Latah Creek Wine Cellars 0 0 0 0 0 0 0 0 0 0 Liberty Lake Rotary Club 0 0 0 0 0 0 0 0 0 0 Plantes Ferry Park 0 0 0 0 0 0 0 0 0 0 Six Bridges Arts Association 0 0 0 0 0 0 0 0 0 0 Splash -Down Family Waterpark 0 0 0 0 0 0 0 0 0 0 Spo Con 0 0 0 0 0 0 0 0 0 0 Spokane Arts Commission 0 0 0 0 0 0 0 0 0 0 Spokane County Fair & Expo Center 44,000 44,000 100,000 45,000 60,000 47,000 60,000 50,000 60,000 55,000 Spokane County Fair & Expo Center - Winter Glow Spe 0 0 0 0 20,000 2,170 0 0 0 0 Spokane County Parks, Recreation, & Golf 0 0 0 0 0 0 0 0 75,000 35,000 Spokane Horse Breeders of Inland NW 0 0 0 0 0 0 0 0 0 0 Spokane Polo Club 0 0 0 0 0 0 0 0 0 0 Spokane Rcgiona4 Sports Commission 200,000 120,000 200,000 121,600 200,000 115,600 200,000 80,000 200,000 0 Spokane River Forum 1,000 1,000 0 0 0 0 0 0 0 0 Spokane Symphony 0 0 0 0 0 0 0 0 0 0 Spokane Valley Heritage Museum 28,209 18,400 35,800 17,200 27,500 9,500 25,000 13,000 28,500 5,500 Spokane Valley Soccer Club 0 0 0 0 0 0 0 0 0 0 Spokane Winery Association 0 0 0 0 0 0 0 0 0 0 Sports USA Sports Complex 0 0 0 0 0 0 0 0 0 0 SV Junior Soccer Association 0 0 0 0 0 0 0 0 0 0 U.S. Figure Skating 0 0 0 0 0 0 0 0 0 0 Valleyfest 64,000 31,600 60,000 28,900 150,000 31,600 150,000 18,600 150,000 12,000 Valleyfest - Cycle Celebration 0 0 10,000 3,000 25,000 5,000 25,000 2,000 25,000 1,000 Valleyfest (additional for Spring 07 (for float) 0 0 0 0 0 0 0 0 0 0 Visit Spokane (Spokanc Vicitor Convention Burcau) 328,430 230,000 253,777 163,650 282,830 103,130 282,830 70,000 200,000 48,000 WebMaker 0 0 0 0 0 0 0 0 0 0 YMCA 0 0 0 0 0 0 0 0 0 0 YMCA Skateboard Park 0 0 0 0 0 0 0 0 0 0 Transfer out to Fund #104 0 0 0 0 0 250,000 0 250,000 0 275,000 Total 855,639 600,000 946,327 590,000 1,073,838 634,000 1,104,830 602,000 888,600 547,000 Page 4 of 5 CITY OF SPOKANE VALLEY, WA Lodging Tax Application / Award History For the years 2003 through 2019 P:\Finance\2020 Budget\Budget Worksheets\Lodging Tax\Lodging Tax Award History 03-19.xlsx 7/2/2019 AGENCIES Total Application 11 Award Armed Forces & Aerospace Museum 5,858 0 Burke Marketing 147,500 0 CenterPlace - marketing 90,000 577,500 CenterPlace - marketing to regional meeting planners 30,000 17,000 Chamber of Commerce 285,880 105,000 City of Spokane Valley - Directed Marketing 0 55,000 City of Spokane Valley - Tourism Study 86,750 80,000 City of Spokane Valley - Volleyball courts 751,508 128,650 Evergreen Regional Volleyball Court Expansion 7,500 7,300 Fair & Expo Marketing 194,376 128,750 Fairgrounds 21,000 15,000 Family Guide 35,000 0 Friends of Centennial Trail 41,080 2,000 HUB Sports Center 409,100 360,100 Inland Dance Association 5,070 0 Inland NW Sr. Wellness Conference 12,500 0 JAKT - Crave NW 110,000 51,500 JAKT - Farmers Market 15,000 7,000 JAKT - Oktoberfest 40,000 15,000 Latah Creek Wine Cellars 20,000 0 Liberty Lake Rotary Club 10,000 0 Plantes Ferry Park 125,718 20,000 Six Bridges Arts Association 15,000 12,500 Splash -Down Family Waterpark 230,000 0 Spo Con 70,131 0 Spokane Arts Commission 65,000 0 Spokane County Fair & Expo Center 434,000 334,500 Spokane County Fair & Expo Center - Winter Glow Spe 20,000 2,170 Spokane County Parks, Recreation, & Golf 75,000 35,000 Spokane Horse Breeders of Inland NW 5,830 0 Spokane Polo Club 30,100 0 Spokane Rcgiona4 Sports Commission 2,850,000 1,912,400 Spokane River Forum 1,000 1,000 Spokane Symphony 40,000 0 Spokane Valley Heritage Museum 372,523 127,350 Spokane Valley Soccer Club 25,000 0 Spokane Winery Association 36,335 17,800 Sports USA Sports Complex 103,000 0 SV Junior Soccer Association 189,484 59,100 U.S. Figure Skating 0 30,000 Valleyfest 1,121,524 394,200 Valleyfest - Cycle Celebration 85,000 11,000 Valleyfest (additional for Spring 07 (for float) 6,000 0 Visit Spokane Vicitor Convcntion Burcau) 4,541,867 3,073,000 (Spokanc WebMaker 39,000 0 YMCA 91,000 37,000 YMCA Skateboard Park 0 18,000 Transfer out to Fund #104 0 775,000 Total 12,890,634 8,409,820 Page 5 of 5 LODGING TAX ADVISORY COMMITTEE MEETING October 17, 2019 8:00 a.m. Agenda Meeting Called to Order at 8:OOam - Mandatory training on the Open Public Meetings Act by Deputy City Attorney — Erik Lamb Opening Comments at 8:30 - City Councilmember and LTAC Chair -- Sam Wood - Finance Director - Chelsie Taylor Applicant Presentations (should be no greater than 10 minutes + additional time for Q & A) 1) HUB Sports Center 2) JAKT Crave NW 3) JAKT Farmers Market 4 JAKT Oktoberfest 5) Northwest Winterfest 6) Spokane County Fair and Expo Center BREAK— 10 Min 7) Spokane Sports Commission 8) Valleyfest 9) Valleyfest — Cycle Celebration 10) Visit Spokane BREAK - 10 Min Lodging Tax Advisory Committee members develop funding recommendations Development of recommendations will immediately follow applicant presentations. Recommendations may be "tallied" on the enclosed sheet titled "2020 Lodging Tax Funding Requests and LTAC Award Recommendations." These will then be communicated to Chelsie Taylor who will enter the information on a spreadsheet that will be projected on screen. Lodging Tax Advisory Committee member discussion and award recommendation Members will discuss individual award recommendations. Final product will be a formal LTAC motion that states specifically how much money should be awarded to each applicant. Adjournment MINUTES LODGING TAX ADVISORY COMMITTEE MEETING October 17, 2019 8:00 a.m. Spokane Valley City Hall Council Chambers 10210 East Sprague Avenue Attendance: Lodging Tax Advisory Committee Members: Chair: Councilmember Sam Woad Lee Cameron, Mirabeau Park Hotel Colleen Heinselman, Hampton Inn Suites Wayne Brokaw, Spokane County Fair Board Gregory Repetti, The HUB Staff: Chelsie Taylor, Finance Director Sarah Farr, Accounting Technician Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Tina Gregerson, Recreation Coordinator Christine Bainbridge, City Clerk Chair Wood called the meeting to order at 8:00 a.m. and welcomed everyone, after which there were self - introductions. Deputy City Attorney Lamb then went through his Open Public Government PowerPoint training for Committee members and he explained various portions of the Public Records Act, and the Open Public Meetings Act. At the conclusion of the training at 8:22 a.m., Chair Wood called for a recess. Chair Wood reconvened the meeting at 8:30 a.m. and as there were new people in the room, committee members went through re -introductions. The floor was then turned over to Finance Director Taylor. Ms. Taylor briefly explained the history and background of Lodging Tax, the materials in the agenda packet, and the process for allocating funds; she noted that for this session, we have more money available to award then what was requested by applicants, but stressed that no applicant shall receive more funds then they requested, although they can get less; she also noted there is a set aside amount of $30,000 for CenterPlace to partially offset advertising and this is historic and is permitted; said subtracting the $30,000 leaves $795,000 available for funding; and she went over the fund including the end balances and the calendar showing the process leading to the award allocation, currently scheduled for the December 10, 2019 Council meeting. Presentations were made as follows: 1. HUB Sports Center — Mr. Phil Champlin Mr. Champlin seeks $55,100 for recruiting events to the facility. 2. JAKT, CRAVE — Mr. Tom Stebbins Mr. Stebbins seeks $3 8,000 to assist infrastructure costs of conducting the event and a social media team effort that includes photography and video assets and PR outreach in Seattle, Washington and Bend, Oregon. Chair Wood asked Mr. Stebbins if he believes this event will become self-sufficient or will always need to be subsidized by LTAC funds. Mr. Stebbins replied that he would prefer not to be here seeking funds; said ticket sales are a huge part of this event and that he is heading into year four, and feels year six will be questionable; said he thinks it won't go away completely but could get phased down, but it is difficult to predict, adding that his numbers are transparent; said they are still running at a $20,000 deficit and hope to be able next year to pay staff a little; said it is good for Spokane Valley to have this committed group and that otherwise the event would not exist; said he doesn't see this event being self-sufficient for at least two to three more years. 3. JAKT, Farmers Market -- Mr. Tom Stebbins Mr. Stebbins seeks $18,000 to execute and follow their vision and mission statement by continuing the Farmers Market at CenterPlace. Mr. Cameron asked how attendance is tracked and Mr. Stebbins explained m A r, l !'.. _ _a - _ ll _L_l_ ___ 111 .lfl 1 Il Pia 1 of that he walks the market every hour and does a clicker count. Mr. Cameron also asked about the status of the City's economic development funds, and Mr. Stebbins said that decision will be made next week, but those funds cannot be used for salary. Mr. Repetti thanked Mr. Stebbins for the positive experience and said he thinks the challenge is how to make the market better; how to get the local business community involved and said it is critical that the Chamber assists as increased exposure would be useful; he also said the HUB sponsored the event. Mr. Stebbins said he and the Chamber have been working together very closely to expand the exposure. 4. JAKT, Oktoberfest — Mr. Tom Stebbins Mr. Stebbins seeks $20,000 to assist in the infrastructure costs of conducting the event and ensure the financial success and continuation of the event in Spokane Valley. 5. Northwest Winterfest — Mr. Sam Song, Ms. Charity Doyl Mr. Song seeks $50,000 to create an annual premier winter festival at Mirabeau Meadows Parks starting with the winter of 2020. Mr. Cameron stated that is the chair of their steering committee. Mr. Repetti asked about parking and Mr. Song replied they can work with the businesses if needed to get a couple thousand parking stalls, and said he does not anticipate conflicts; that he will also work with the Spokane Valley Mall and STA for possible shuttle service. Mr. Cameron said this will dovetail on the shopping and hopefully they will be able to draw from a large area for this event, as there is not much competition of this magnitude. 6. Spokane County Fair and Expo Center — Ms. Erin Gurtel and Rachelle Buchanan Ms. Gurtel seeks $75,000 to market and advertise the Spokane County interstate fair and interim events to an audience in the Spokane area and beyond. Chair Wood asked if the committee would like to take a break or continue, and the decision was to continue. 7. Spokane Sports Commission — Jodi Kayler, Vice President of Marketing & Communications Ms. Kayler seeks $50,000 to support sports tourism efforts by the Spokane Sports Commission in 2020. Mr. Repetti said he represents the HUB and he asked what plans are there to include the HUB. Ms. Kayler replied that the HUB is very important to the community and that they will continue to fill the HUB with appropriate events that fit; said what they are looking at is national and international events, and said the HUB doesn't have enough seating for that type of large venue. 8. Valleyfest — Peggy Doering, Stephanie Hughes Ms. Doering seeks $150,000 to assist with marketing and advertising their event to the Inland Northwest Region which includes North Idaho, Western Montana, and Eastern Washington. There was some discussion between Mr. Cameron and Ms. Doering concerning Valleyfest generating room nights with Mr. Cameron stating that while he supports the event, he also feels they should be self-supporting. Ms. Doering said they do not track the hotels but they do conduct an exit survey and ask if people have travelled more than 50 miles; said she is aware that people stay with relatives, and/or stay in hotels downtown, as well as in Post Falls and other areas. 9. Cycle Celebration - Peggy Doering, Stephanie Hughes Ms. Doering seeks $25,000 to assist in attracting a regional audience to visit and stay in Spokane Valley the weekend of July 26, 2020 for the Cycle Celebration; including exploring the idea of having a bike ride map to increase cycling in the valley. Mr. Brokaw asked if this event were brought in with Valleyfest, would it make Valleyfest bigger. Ms. Hughes replied that she is not sure; said they have a committed cycle celebration volunteer core group and are here asking on their behalf; said the cycle celebration is a very successful event, and like the old adage, don't fix it if it's not broken. Mr. Brokaw asked how many riders are from outside the area, and Ms. Hughes said about 20% are from out of town, with Ms. Doering adding T T A P nrtnher 17 7.(119 Page 2 of 3 that the projected 20 room nights is a conservative estimate. Ms. Doering also noted that most riders participate in the 50 -mile bike ride, and to add another large event, would require more volunteers; she said the cost to enter is $29 and includes lunch; and noted that it is a ride and not a race. Ms. Hughes said some of the ride is on the Centennial Trail, and that no races are allowed on that Trail. 10. Visit Spokane —Meg Winchester, Jamie Rand Ms. Winchester seeks $50,000 to assist in their marketing program which will position the City as a distinctive community worthy of the trip; and that their promotions will generate visitor spending through the city at restaurants, stores, hotels, and events throughout the year. Mr. Cameron said he has attended some marketing sessions about Ms. Winchester's and her staff s vision, and said on behalf of the hotels he represents, they are very pleased with the focus and attention and detail in tracking the market Mr. Repetti said he sits on the Visit Spokane board and their new tracking software is incredible, and said he encourages working closely with Visit Spokane. In anticipation of the LTAC members going into a short recess, Ms. Taylor reminded everyone not to discuss the allocations except at the dais during the open meeting. Chair Wood called for a recess at 10:25 a.m.; he reconvened the meeting at 10:35 a.m. and asked if there were any motions. Mr. Cameron said that based on goals to further review the studies currently being conducted by the City to identify a major capital project and operating expenditures to facilitate a major sports facility to be built in the City of Spokane Valley, targeted to increase overnight visitors in Spokane Valley, he moved that $495,000 be deducted from the available lodging tax funds in 2020 and moved into the 1.3% account fund dedicated for a large sporting venue that generates overnight guests; which leaves remaining $300, 000; and to allocate any remaining funds not distributed or recommended at this meeting, to be held in the fund balance for LTAC to be distributed in the future, and recommend final approval by the City Council. The motion was seconded. by Mr. Repetti who stated that he supports moving significant dollars into the fund; and that he would support what is being recommended today. Mr. Cameron called for the question, but there was no second and discussion continued. After further discussion about the $495,000; it was moved by M. Heinselman and seconded to amend the motion by changing the amountfrom $495, 000 to $450, 000. Vote by a show of hands was unanimous in favor of the amended motion. The fully amended motion was then voted upon by a show of hands with all members voting in favor. Members of the LTAC then took a few moments to complete their spreadsheets for their recommendations. Finance Director Taylor entered the recommended allocations into a master spreadsheet and the floor was open for discussion. There was general discussion about the recommended amounts, and Mr. Brokaw mentioned that he initially did not recommend any funds to the Sports Commission based on what occurred in the previous year. After it was explained that the amount was not from the LTAC but rather was the Council's recommendation, Mr. Brokaw changed his amount for the Sports Commission to $50,000. LTAC members then announced they were each comfortable with the allocation averages as presented. It was then moved by Mr. Cameron and seconded to accept the recommended allocations as presented; i.e. (1) HUB $55, 020; (2) JAKT CRAVE $18, 600; (3) JAKT Farmers Market $8,000; (4) JAKT Oktoberfest $8, 400; (5) NW Winterfest $48, 000; (6) Spokane County Fair and Expo Center $66, 000; (7) Spokane Sports Commission $45, 000; (8) Valleyfest $18, 600; (9) Valleyfest Cycle Celebration $1,380; and (10) Visit Spokane $50, 000; total recommended allocations $319,000. It was moved by Mr. Cameron, seconded and unanimously agreed to adjourn. The meeting adjourned at 11:05 a.m. Respectfully submitted, Christine Bainbridge, Spokane Valley City Clerk ---. 1 .71 renin ➢arra of '2 CITY OF SPOKANE VALLEY, WA P:1Finance\5arah\LodgingTax Grant\2020\Copy of 2020 Requests and Awards 2020 Lodging Ta ,ding Requests and LTAC Award Recommendations Agency HUB Sports Center JAKT - Crave NW JAKT - Farmers Market $ 7,000 $ Amount Awarded in 2019 52,000 $ $ 21,500 $ Amount Requested for 2020 2020 Award Recommended Summary of the Intended Use of Funds if Awarded 55 100 Funds would be used towards recruiting events to the facility, marketing of these events and operations. The events range from national sports tournaments drawing participants from aross the country and Canada to local youth sporting events drawing participants from the greater Spokane and Coeur d' Alene area and Inland Northwest Region. 38,000 Support of Crave will assist infrastructure costs of conducting the event and a social media team effort that includes photography and video assets and PR outreach in Seattle and Bend, OR. 18,000 Requesting the full amount of the market manager position this year to insure the market manager continues to find the best vendors to bring to the community and boost attendance. JAKT - Oktoberfest $ 5,000 $ 20,000 Support will assist in infrastructure costs of conducting the event and ensure the financial success and continuation of the event in Spokane Valley Northwest Winterfest did not apply $ 50,000 Spokane Co Fair and Expo Center $ 55,000 $ 75,000 Spokane Sports Commission 0 $ 50,000 Valleyfest $ 12,000 $ 150,000 Valleyfest Cycle Celebration $ 1,000 $ 25,000 Visit Spokane $ 48,000 $ 50,000 Totals: $ 201,500 $ 531,100 Total amount available for allocation is The funding requested will be used to help with marketing the event locally and regionally. 795,000 Increase advertising efforts to reach areas in Western Montana, Idaho, Canada, Eastern Oregon, and canvas the entire state of Washington. Additionally, we will continue to market our interim events throughout the year in regional tourism publications and other media outlets. Seeking funding in order to maximize the City of Spokane Valley's competitiveness in the regional, national, and international sports scene. Through a marketing program, SSC recruits, develops, and bids for events that generate tourism spending. Market and advertise to the Inland Northwest Region which includes North Idaho, Western Montana, and Eastern Washington - through TV, radio, social media, print, and email campaigns. Marketing the event to a regional audience. Advertising with statewide publication and online sites for Washington State cyclists, in addition to rack card distribution statewide along the i-90 corridor. Funds will be used directly for a marketing program that will specifically market the attractions, events, accommodations and dining available in the City of Spokane Valley using social media, public relations, direct sales, paid advertising and direct referrals_ The 2019 total does not include award amounts given to agencies that did not reapply for 2020. Actual total funds awarded in 2019, including agencies not listed, was $242,000. Awrd Rcmmnd Spokane Va11ey FINANCE DEPARTMENT Cliclsic Taylor, CPA, Finance Director 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org Memorandum To: Lodging Tax Advisory Committee From: Chelsie Taylor, Finance Director Date: Friday October 11, 2019 Re: Information regarding Lodging Tax To help you prepare for the October 17, 2019, meeting where you will consider requests that will be financed with 2020 lodging tax receipts I'm including information that you may find helpful in understanding how much lodging tax we anticipate the City will receive from the 2% lodging tax and how it may be expended. Prior to the beginning of presentations by those agencies requesting funds I will briefly discuss the enclosed documents and do my best to answer any questions you may have. Two noteworthy items to be aware of as we consider 2020 grant awards: 1. Washington State Legislature -- Engrossed Substitute House Bill 1253 In 2013 the Washington State Legislature approved Engrossed Substitute House Bill 1253 which amended the lodging tax revenue, application process, selection process, and reporting requirements. ESHB 1253 specifically retained the City's authority to use lodging tax revenues to fund: • Tourism marketing. • The marketing and operations of special events and festivals. • The operations and capital expenditures of tourism -related facilities owned or operated by a municipality or public facility district. • The operations (but not capital expenditures) of tourism -related facilities owned or operated by non-profit organizations. The ESHB also established new application and reporting procedures for cities with a population of greater than 5,000. Applicants must now submit their applications to the Lodging Tax Advisory Committee (LTAC) including in that application estimates of how money awarded to them will result in increases in the number of people traveling for business or pleasure on a trip in the following categories: • Away from their place of residence or business and staying overnight in paid accommodations; • To a place 50 miles or more one way from their place of residence or business for the day or staying overnight; or • From another country or state outside their place of residence or their business. P:1Finance12020 Budget\Budget Worksheets\Lodging Tax12019 10 17 LTAC Meeting12019 10 11 memo to todg tax commnittee.docx Page 1 Through 2012, the City Council could, at its option, supersede the recommendation of the LTAC and award lodging tax funds to applicants in the amount the Council collectively determined was appropriate based upon their own goals and priorities for promoting conventions, festivals, special events, and tourist travel, regardless of the LTAC recommendation. However, ESHB 1253 altered this authority and the options for City Council action have been viewed as primarily being limited to either (1) approving some or all of the listed recipients and amounts recommended by the LTAC or (2) not approving any recipients and having the LTAC revise its recommendation for further City Council action. However, under RCW 67.28.1817, a municipality may propose "a change in the use of revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and comment. Then, the LTAC must be given at least 45 days to review and provide comments prior to final action by the municipality. This allows the City Council to conduct its own review of the materials submitted, including the minutes and recommended amounts by the LTAC, to come up with its own proposed distribution of the revenue for any of the applicants, which may be the same or different from the LTAC recommendation. If it is different, the City must give the LTAC 45 days to review and provide comments on the proposed revised distribution before taking final action. The Council used this process in 2017 for the 2018 awards to ensure transparency and the public confidence due to questions from the public that arose during the LTAC review and recommendation process. Reporting Requirements Recipients must provide a report to the City describing the actual number of people traveling for business or pleasure on a trip: • Away from their place of residence or business and staying overnight in paid accommodations; • To a place 50 miles or more one way from their place of residence or business for the day or staying overnight; or • From another country or state outside their place of residence or their business. The report must be made available to the City Council and the public and must be furnished to the Joint Legislative Audit and Review Committee (JLARC) and the Lodging Tax Advisory Committee. The JLARC will provide biennial reports to the Washington State Legislature. The City will contact 2020 grant award recipients in approximately January 2021 with specific instructions as to how and when they must have reports turned in to us so we may in turn furnish them to JLARC. 2. Spokane Valley City Council Goals and Priorities for Use of Lodging Tax Revenues In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2019, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district P:1Finance12020 Budget\Budget Worksheets\Lodging Tax12019 10 17 LTAC Meeting12019 10 11 memo to lodg tax committee.docx Page 2 d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Council has also opted to again set aside $30,000 of 2020 lodging tax proceeds to partially offset advertising costs for CenterPlace. This is allowed by RCW 67,28 because it reflects a continued historical use of lodging tax as opposed to a change in use. What this means to the Committee and applicants is that of the $825,000 we anticipate will be available for distribution in 2020, $30,000 will be applied to City directed activities and the remaining $795,000 will be available for in this grant award process. Enclosed are a number of documents including: • A single page with a chart that reflects a history of hotel/motel tax receipts from January 2010 through August 2019. • A one page financial analysis of the City's Hotel/Motel Tax Fund with information related to actual activity for the four-year period 2015 through 2018 and budgets for 2019 and 2020. I'd like to point out two items here: 1. The 2019 revenues are tracking to end the year at approximately $720,000, which is higher than the $600,000 included in the budget. 2. We currently anticipate we will enter 2020 with a fund balance of approximately $333,000 and exit 2020 with approximately $164,000. We shoot for an ending fund balance of about 25% of estimated revenues, which is $162,500 in 2020 ($650,000 x 25% = $162,500). We leave this amount as fund balance for cash flow purposes in recognition of the fact that it takes approximately 2 -months from the time the tax is collected at the hotel until when the State remits is to the City. ■ i.e. tax is collected through the month of July, remitted by hoteliers to the State Department of Revenue by the end of August and remitted to the City by the end of September. ■ If we ran the fund balance to $0, we would be unable to make timely payments of reimbursement requests to award recipients. • A sheet titled "2020 Lodging Tax Funding Requests and LTAC Award Recommendations" that provides a summary of 2020 applicant requests and intended uses as well as the award amount granted in 2019 (if applicable). This sheet will be used by Committee members to keep track of their individual grant award recommendations. Award recommendations from each Committee member will be projected onto screens in the City Council Chambers during our meeting. P:Tinance\2020 Budget\Budget Worksheets\Lodging Tax12019 10 17 LTAC Meeting12019 10 11 memo to iodg tax committee.docx Page 3 • A calendar of the 2019 application and award process leading to 2020 awards. • Minutes from the October 18, 2018 Lodging Tax Advisory Committee meetings where recommended 2019 Awards were established. • Tentative calendar of the 2020 application and award process leading to 2021 grants. P:1Finance12020 Budget\Budget Woi'ksheets\Lodging Tax12019 10 17 LTAC Meeting12019 10 11 memo to lodg tax committee,docx Page 4 1 2010 1 2011 22,212 22,792 24,611 35,230 33,791 41,403 49,312 57,452 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - August Actual for the years 2010 through 2019 January February March April May June July August P:1Finance\Finance Activity Reports\Tax Revenub..odging Tax120191105 hotel motel tax 2019.xlsx 2012 f 201:3 1 2014 1 2015 1 2016 1 2017 .1 .2018 j 2019 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 3,113 10.83% 21,549 25,975 26,014 27,111 27.773 26,795 28,878 32,821 3,943 13.65% 25,655 27,739 29,384 32,998 34,330 31,601 31,906 40,076 8,170 25.61% 52,130 40,979 48,246 50,455 52,551 52,242 57,664 59,117 1,453 252% 37,478 40,560 41,123 44,283 50,230 50,112 51,777 53,596 1,819 3.51% 43,971 47,850 52,618 56,975 55,060 60,637 62,048 73,721 11,673 18.81% 52,819 56,157 61,514 61,809 65,007 69,337 71,865 84,628 12,763 17.76% 57,229 63,816 70,384 72,697 73,700 76,972 79,368 91,637 12,269 15.46% 22,707 23,417 24,232 39.463 34,683 39,935 47,385 54,923 10/8/2019 2019 to 2018 Difference Total Collections 286,747 289,804 312,273 327,262 354,707 373,420 390,538 394,906 412,258 467,461 55,203 13.39% September 59,419 58,908 64,299 70,794 76,100 74,051 70,305 80,173 79,661 0 October 41,272 39,028 43,699 43,836 45,604 49,880 55,660 56,631 61,826 0 November 34,330 37,339 39,301 42,542 39,600 42,376 46,393 47,090 52,868 0 December 26,777 32,523 30,432 34,238 33,256 41,510 33,478 37,180 40,363 0 Total Collections 448,545 457,603 490,004 518,672 549,267 551,237 596,374 615,980 646,976 467,461 Budget Estimate 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 Actual over (under) budg 68.545 (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 66,976 (132,539) Total actual collections as a % of total budget 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% n/a % change in annual total collected 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% n/a % of budget collected through August 75.46% 60.38% 72.62% 66.79% 66.93% 67.89% 67.33% 68.09% 71.08% 77.91% % of actual total collected through August 63.93% 63.33% 63.73% 63.10% 64.58% 64.25% 65.49% 64.11% 63.72% n/a Chart Reflecting History of Collections through the Month of August 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 2010 2011 2012 2013 2014 August 2015 2016 r 2017 2018 2019 L August luky June • May ■ April a March • February * January Page 22 P:\Finance\2020 Budget\Budget Worksheets\105 Rev and exp.xlsx CITY OF SPOKANE VALLEY, WA 2019 Budget Amendment and 2020 Budget Fund #105 - Hotel / Motel Tax Fund - Actuals for 2015 through 2018 - 2019 and 2020 Budgets Revenues Hotel/Motel Tax Investment interest Subtotal revenues Actual 2015 2016 2017 1 2018 2019 As Amended Annualized 7/2/2019 2020 Budget 581,237 596,373 615,980 646,975 600,000 600,000 650,000 484 1,275 3,549 7,058 2,000 2,000 6,000 581,721 597,648 619,529 654,033 602,000 602,000 656,000 Expenditures Transfers out - #001 CenterPlace 30,000 30,000 15.778 26,037 30,000 30,000 30,000 Transfers out - #104 0 0 250,000 250,000 275,000 275,000 0 Transfers out - #309 Parks Capital 58,000 58,388 0 0 0 0 0 Tourism Promotion 484,968 498,172 351,674 321.934 350,000 242,000 795,000 Subtotal expenditures 582,968 586,560 617,452 597,971 655,000 547,000 825,000 Revenues over (under) expenditures (1,247) 11,088 2,077 56,062 (53,000) 55,000 (169,000) Beginning fund balance 209,949 208,702 - 219,790 221,867 277,929 - - 277,929 - 332,929 Ending fund balance 208,702 219,790 221,867 277,929 224,929 332,929 163,929 2019 Awards by Agency HUB Sports Center JAKT - Crave NW JAKT - Farmers Market JAKT - Oktoberfest Spokane County Fair & Expo - marketing Spokane County Parks, Rec. & Golf Spokane Valley Heritage Museum Valleyfest - Cycle Celebration Valleyfest - marketing Visit Spokane 52,000 21,500 7,000 5,000 55,000 35,000 5,500 1,000 12,000 48,000 242,000 for LTAC P:\Finance\2020 Budget\Budget Workshc _odging Tax\Calendar for LTAC 2020.xIsx CITY OF SPOKANE VALLEY, WA LODGING TAX - 2019 Process Leading to 2020 Awards 10/9/2018 1/14/2019 Tues 7/16/2019 Admin Report - Review Council goals and priorities for use of lodging tax proceeds. Tues 7/30/2019 Motion seeking Council consensus on Council goals and priorities for use of lodging tax proceeds. Wed 8/30/2019 City runs notice in newspaper, places on web site, and sends letters to 2019 award recipients and others agencies that may have expressed interest. Fri 10/4/2019 Grant proposals are due to City by 4pm (no late submittals will be accepted). Fri 10/11/2019 Applications sent to Lodging Tax Advisory Committee for review. Thurs 10/17/2019 " 8:30 am Applicant presentations to Committee. Tues 11/12/2019 Formal Council Meeting Admin Report: LTAC Recommendations to City Council Tues 12/10/2019 x Formal Council Meeting City Council Motion Consideration: Award Lodging Tax for 2020 RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Council. 12/10/2019 Council Action 10/17/2019 LTAC meeting 54 days 2019 01 14 2019 2018 2017 Budget Budget Budget 7/17/2018 7/18/2017 7/5/2016 7/31/2018 8/812017 7/26/2016 8/31/2018 9/1/2017 8/31/2016 10/5/2018 10/6/2017 10/7/2016 10/12/2018 10/13/2017 10/14/2016 10/18/2018 10/19/2017 10/20/2016 11/13/2018 11/14/2017 11/15/2016 12/11/2018 12/12/2017 12/13/2016 MINUTES LODGING TAX ADVISORY COMMITTEE MEETING October 18, 2018 8:30 a.m. Spokane Valley City Hall Council Chambers 10210 East Sprague Avenue Attendance: Lodging Tax Advisory Committee Members: Chair: Councilmember Sani Wood Lee Cameron, Mirabeau Park Hotel Colleen Heinselman, Hampton Inn Suites Scott Peterson, Spokane County Fair Board Gregory Repetti, The Hub Staff Chelsie Taylor, Finance Director Sarah Farr, Accounting Technician Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Tina Gregerson, Recreation Coordinator Chaz Bates, Economic Dev. Specialist Christine Bainbridge, City Clerk Lodging Tax Advisory Committee (LTAC) Chair Wood called the meeting to order at 8:30 a.m. and welcomed everyone to the meeting. Finance Director Taylor then gave an overview of the materials included in the 2019 Lodging Tax Grant Funding Requests binder, which include a page for each committee member to provide their award recommendation, today's meeting agenda, an October 12, 2018 memorandum with information regarding the lodging tax and which includes the City Council Goals and Priorities for use of lodging tax revenues; several financial sheets; 2018 Process leading to tentative 2019 awards calendar; minutes from the October 19, 2017, December 19, 2017, and August 21, 2018 committee meetings, and the Lodging Tax 2019 process leading to 2020 awards calendar; followed by eleven applications and supporting materials from agencies requesting funding. Ms. Taylor remarked that the revenues for 2018 are tracking to about $600,000, which amount is slightly higher than the previous year, and that it looks like the beginning of 2019 shows about $201,000; she mentioned ,we. keep about 25% of that figure, or about $150,000 for 2018, to use for cash flow purposes. Director Taylor then asked the committee members to introduce themselves; which they did. It was noted all committee members were present. Chair Wood asked if there are any motions by the board at this time. It was moved by Mr. Cameron, seconded and unanimously agreed that $275, 000 be deducted from the available LTAC funds in 2019, and moved into the 1.3% lodging tax fund account dedicated for a large sporting venue. Director Taylor noted that based on that motion, the new balance will be $350,000; and said that when the committee is ready, she will have the spreadsheet up on the screen with that updated figure. Presentations were then made as follows: 1. HUB Sports Center - $55,100: recruiting events to the facility; includes marketing and operations. Via his PowerPoint presentation, HUB Executive Director Mr. Phil Champlin explained a little about his 66,650 square foot facility, complete with five basketball courts and three studios; he mentioned some of the events that generate overnight stays including martial arts, basketball and volleyball; and included a graph showing the, percentage of travel guests who travel to his,,facility within fifty miles in state, within fifty miles out of state, and greater than fifty miles in and out .of state. As a point of interest, Mr. Cameron said he also serves on that board, but there is no conflict; said the hotel industry tracks uses of hotels and the HUB always generates a good deal of business for the valley, and Ms. Heinselman agreed. Mr. Repetti LTAC Minutes October 18, 2018 Page 1 of 6 asked about the matching funds mentioned in the materials, and Mr. Champlin explained that they are also applying for funds from Liberty Lake, and will use some of the HUB's funds to support his proposal as well. 2. JAKT - $60,000 to continue to build the Crave three-day event. Mr. Tom Stebbins mentioned the huge positive impact the improvements to CenterPlace's west lawn have helped with this event; mentioned the previous year's attendance and the projected 2019 attendance at 4,000; said many people were not aware how wonderful CenterPlace is and he quoted some positive comments received from members of the public after attending this event. Mr. Cameron asked how much the City development fund contributed to this event, and Mr. Stebbins said he wasn't sure which fund this came from, but the City provided $50,000 originally, and then $20,000 in City funds and $30,000 in lodging tax revenues; and said he is asking for $10,000 more this year. To clarify, Finance Director Taylor said the funding came out of the Economic Development Department Professional Services Fund. There was discussion about paid and unpaid accommodations and mention from Mr. Cameron that his hotel can track Crave attendance in his hotel. Mr. Stebbins noted the figures are speculative based on past attendance, and said it is difficult to get exact figures as not every hotel tracks their customer's reasons for staying in their establishment; he also noted that there is a challenge in having an event on the calendar so it won't compete with other major events in the area; that the first year the event was held in June which ended up being hampered by rain; adding that decisions need to be made now for next July; he said also not having shuttles added to making it a challenging event. Mr. Stebbins noted getting chefs here was expensive as is social media; and said he worked with a third party to assist in the production of videos. 3. JAKT- $15,000 new event Farmers Market Mr. Stebbins remarked that a city this size should have a farmer's market, and he'd like to have one similar to the one held in Liberty Lake and Kendall Yards; said he admits people would likely not come specifically here for room nights for a farmer's market, but there is no other market in the area held on Friday nights; said he sees this as a community service, that getting the first one going is hard work, but he also doesn't want to be "upside down" financially. There was some discussion about vendors setting up and tearing down with Mr. Stebbins stating that the people who participate are apt at that as that is what they do; said there is no reason why this can't be like Kendall Yards but Mr. Cameron questioned his large attendance projection. The suggestion of having it perhaps in the field across from City Hall was mentioned but Mr. Stebbins said people like CenterPlace, they like the beauty of it and the waterfall; that the facility meets the objectives of the event; and that the empty field's use at this point is uncertain, so he'd like to focus on one spot. 4. JAKT- $20,000 Oktoberfest Mr. Stebbins said these funds will help in the infrastructure cost; that this event was held downtown two years ago, but was held at CenterPlace last year; said people who attended wanted an outside venue. The question came up about Mr. Stebbins' compensation for these events and he said he is not being compensated; that this is an investment in Spokane Valley; that there needs to be events to fill out the calendar in Spokane Valley, and that he is in it for the long haul. 5. Spokane County Fair & Expo Center - $60,000 for Interim Events Fair Coordinator Ms. Jessie Lehman said working for the County Fair& Expo Center is like planning all year for a ten-year party for 200,000 of your closest friends; said their establishment includes 97 acres located in Spokane Valley and they have been at their current location since 1952; she mentioned they are an enterprise fund which means they have. to work hard to keep the doors open as they are not tax supported; she mentioned the success they have seen in the past with the Fair as well as stand-alone events such as the RV Show, Good Guys, and the antique show. LTAC Minutes October 18, 2018 Page 2 of 6 6. Spokane County Parks, Recreation and Golf - $75,000 Plantes Ferry Sports Complex Renovation. Park Planner and Landscape Architect Mr. Kristbpher Krohn introduced himself and noted that Mr. Joel. Blockman is also in the audience should there be questions for him; he mentioned the project would convert two existing grass soccer fields into synthetic turf fields, add LED lighting, pursue parking improvements and irrigation system enhancements, and add safety netting where,needed; said this project would be done in phases, and he showed some figures concerning the estimated economic impacts. Mr. Cameron asked about the total cost to complete the renovation and Mr. Krohn said the estimate is $10 million over five to ten years to finish all phases, but the requested funding would cover the 30% completion and put them in a position to be very competitive for grants; he said they have not set aside any money yet from the County. At 10:00 a.m. Chair Wood called for a ten-minute recess. The meeting reconvened at 10:12 a.m. 7. Spokane Sports Commission - $200,000 Support their sports development/marketing program. Spokane Sports Commission President Mr. Eric Sawyer explained that this is a request for continued funding to maximize competitiveness in the regional sports scene; said a minimum of ten tournament quality softball fields are needed which would put us into the national tournament category, especially if the fields have artificial turf and lights; said he encourages the City to partner with the County to make that a reality, and not do it in phases, but rather get it done now and all at once; said his organization is a 501c3; and mentioned that 27% of all travel today is sports related, and it was only the travel segment that grew even during the great recession. Mr. Sawyer said you build it and they will come is a myth as it won't happen without being promoted, marketed or maintained. He mentioned several venues that he said are specific to valley impacts, like the golf courses at Liberty Lake, the sports at Mt. Spokane, and Plantes Ferry Park; said this year they had 30,000 hotel stays in the valley, which he said they can track which resulted in about $26 million in direct spending; and that there are already 20,000 hotel stays set for 2019; said his organization does 65-70 events a year with a staff of nine; they work closely with all sports groups; and said our region is on its way to becoming an amateur sports venue; that people come here for the incentives and are looking for sports commissions to generate the service they need in order for those events to be successful. Mr. Repetti.asked about his budget on page 8 and why Spokane Valley is so much larger than the City of Spokane, and Mr. Sawyer explained that Spokane doesn't allocate lodging tax the way Spokane Valley Does as those funds in Spokane are transferred to the PFD (Public Facilities District). 8. Spokane Valley Heritage Museum - $28,500 Two New Exhibits and Museum Brochures Museum Director Jayne Singleton mentioned the two new exhibits referred to are (1) A Heritage of Sports: Baseball & Basketball; and (2) Man on the Moon, the 50th Anniversary of Apollo 11; said there has been significant growth of the museum over the years; and that cultural heritage tourism is the fastest growing segment of the tourism industry; said they are drawing tourists into Spokane Valley and that people want to come and see what the museum has; mentioned their sign -in sheet which clearly documents why people come to the museum; and said aside from these two exhibits, they are also working on a genealogy tourism segment; and she introduced Mr. Don Gorman, Museum Board Member. Mr, Gorham said he has been giving museum tours for fourteen years and has seen a lot of people from almost every state as well as other countries like Canada, Germany, Japan, and Russia;, said people also want to see where their ancestor's farm was and the museum directs them to that and has a map of the area; said at the end of the tour people usually want to know where there is -a good place to eat that is close; and when they get people in who are staying at a hotel for a convention or other business, they generally ask what else is there to see and do here; and he mentioned that their Smithsonian display was particularly popular. Ms. Singleton stated that the museum has recently been mentioned in a noted travel publication as a place to visit; and said she looks forward to the committee members coming in to see the museum, 9. Valleyfest- $150,000 to Market and advertise throughout the Inland NW Region. Valleyfest Executive Director Ms. Peggy Doering, and Board Member Ms. Stephanie Hughes, thanked the committee for their support; said Valleyfest is funded through sponsorships, auctions, and grants like this; LTAC Minutes October 18, 2018 Page 3 of 6 that they are seeking funds to do marketing and advertising to a 500-mile radius, to include the west side of the state and elsewhere; said last year their $18,000 grant was used to market events through social media; said they support the goals of Spokane Valley as stated in the application as well as Spokane Valley's Comprehensive Plan that states the City supports the arts, community events and relevant facilities; said they continue their growth and are part of the cultural identity of Spokane Valley; said over 10,000 people attend the parade and over 35,000 were at the event at CenterPlace including the events at Plantes Ferry Park; said the event included multiple booths and activities, and is free and open to the public and has a positive impact on our region. Ms. Hughes mentioned a new event this year was partnering with LiteFeet to bring a country swing dance competition; said they brought back the boat/bike/run triathlon; and she added that she and Ms. Doering are volunteers and they do this because of the love of the valley; adding that it can't be done without sponsors, and she mentioned several of the large, medium, and small sponsors. Mr. Cameron asked about tracking room nights this year and Ms. Doering said those numbers in the materials reflect 2017 numbers and the 2018 numbers are not completely. compiled. Mr. Cameron also remarked that all the hotels are sensitive to and aware of the need to track room nights, and others have asked him to address this as they really don't see hotel nights for this festival, and Ms. Heinselman added that her hotel does not get any draw for Valleyfest. Ms. Doering said they conducted an exit survey in order to get some data; said she also placed Valleyfest information with the hotels; said people don't always include all purposes of their visit as some come under corporate accounts. Mr. Cameron said Valleyfest is ideal for the community but not for tourism; and the dates could be a problem since many people are just coming back from summer trips and schools are just starting. Chair Wood said that tourism is very important but hotel nights are not the only thing he looks at; said we want to develop local events as they feed the local economy, and said Council supports those things as well; said this is a fantastic function, is well run, that his family attends several days each year, and the event warrants some support. Ms. Heinselman asked if Ms. Doering has applied elsewhere for grants and Ms. Doering said they have applied through the Washington State Arts Commission, and the Economic Development Department of the City; said that grants for marketing are more difficult to achieve but they usually get perhaps $40,000 a year, which includes this and the City, and which she said is included in the budget line items in the material. 10. Valleyfest Cycle Celebration - $25,000 for Marketing Spokane Valley as a destination to cyclists Ms. Doering went over the project summary and history of the event, and in responding to comments about generated room nights, said in 2017 they had about 25-30 hotel nights from out of the area; said they advertised in a state-wide publication, and the goal is to attract a regional audience to stay the weekend of the event; and with the help of local bike shops, advertising will be distributed through the bike trade shows and the bike swap, as well as local advertising. Chair Wood asked about the competition in the race and Ms. Doering explained that this is a ride, and not a race; they try to make it like a big party, with beer and pizza afterwards. Mr. Repetti said maybe she could link this event with Crave's event and that it would be nice to see it partner with other events; that he imagines it would be challenging for people to travel just for a bike ride. Ms. Doering said they also give their information to Silverwood as people travel on the I90, and she places flyers with other events as well. 11. Visit Spokane - $200,000 Tourism Marketing Program for the City of Spokane Valley. Visit Spokane Interim President and CEO Mr. T.J. Hake, Director of Sales Ms. Ruth Fitzgerald, and Director of Marketing Mr. Jamie Rand went over their projects and promotions which included among others, new City of Spokane Valley brochure and map, and new video; said they are a regional organization and they market the entire county; said the funds they seek are specific to Spokane Valley and most if not all align with the strategies developed by CAI (Community Attributes, Inc.) and which are incorporated in Spokane Valley's Comprehensive Plan. Mr. Hake said they support Crave, Valleyfest, and many other events and they send people to hotels, which has resulted in over 90,000 room nights for approximately 40 groups, which also generated over $43 million in shopping, retail, restaurants, golf, etc.; he said that LTAC Minutes October 18, 2018 Page 4 of 6 although Spokane Valley doesn't have a golf course, golfers like to stay in Spokane Valley because it is a central location to many courses here and in Idaho. Mr. Rand went over a list of "What's New in 2018" and mentioned the Liberty Lake map included in the packet materials. After some brief discussion about room generations, Mr. Repetti disclosed that he is a Visit Spokane Board Member, but that he does not see that as a conflict; and he asked why are these other organizations seeking funding when Visit Spokane is supposed to be the organization that does that. Mr. Hake explained that'each organization needs a marketing plan, and that -Visit Spokane partners -with them and will continue to do so. At 11:30 a.m., Ms. Taylor asked each committee member to complete their allocation form, to place their name on the form, that the figures should add up to $350,000; and once complete, to hand those back to her; and she asked that there please be no discussion until the meeting is reconvened. Chair Wood called for a ten-minute break. The meeting reconvened at 11:41 a.m. at which time Mr. Cameron made a last minute change in his recommended allocation. Ms. Taylor said she will enter the figures on the spreadsheet, and committee members may make changes if they desire. Each committee member then gave a brief explanation of their allocations. Mr. Cameron explained that in light of the presentation regarding Spokane County parks allocation, that he wanted to preface his comment that because they indicated the funds would barely cover the topography, map and some of the other pieces, said if they aren't going to be in a position to actually have funding from another source to make up the difference; said he feels we can meet at the pleasure of the Council as often as they feel it warranted for distribution of funds, that it doesn't have to be just once a year; he said he has served on three or four tax advisory committees and Mason County and others have met based on need; said he's wondering if it wouldn't be appropriate, and said he thinks he'd like to move; at which point City Clerk Bainbridge politely interrupted with a question for City Attorney Driskell. She explained that it is her understanding that since this committee does not have a regular meeting schedule, when it meets it is considered a special meeting, and it was noted as such; and because it's a special meeting and there's no motion on the agenda, is it permissible to make such a motion. City Attorney Driskell said that for a motion of that nature which is completely different from anything advertised, that he would be concerned that such motion would be beyond the scope of what was advertised; but if this committee wanted to consider that in the future, or Council wanted to consider that in the future, that could be a topic of discussion; and that the motion earlier in the meeting related to the allocations, but this would be a separate issue, about coming up with an alternative schedule, and that this should be a discussion for another day, with proper notice. Mr. Cameron said he would make his recommendation to the Council as it would probably be more appropriate that it come from the Council; and said he would recommend to the Council, and hopefully the other committee members would agree, that if its determined with further study that $35,000 will be given to Spokane County Parks but they can't move the project forward without additional funding, said he would hate to see the City of Spokane Valley's $35,000 just sitting there until other funds are available, so if this isn't going to move forward in a relatively speedy fashion, then he'd recommend that the Council consider a motion to withhold the $35,000 and put it back in the bank, if they can't give us some assurance that they can get some additional funding. Ms.. Taylor said if Spokane County were to indicate they can't use just $35,000 as they have no additional money to complete the project, assuming that is the.. final award the Council would determine, that once awards are finalized, staff goes through with the applicants and get signed contracts, and all the funds that are disbursed are done so on a reimbursement basis; if they didn't spend it, we would never give it to them. Mr. Cameron said his concern is that they could spend the $3 5,000, but it wouldn't get what they indicated they needed so it wouldn't complete the request or the mission. Ms. Taylor said if they were to say that, and she mentioned we have had applicants in the past turn down contracts after the awards have been made, for the reason that they couldn't complete the scope of the LTAC Minutes October 18, 2018 Page 5 of 6 project as noted in their application, and they declined the contract and the money stayed in our fund which then goes into those reserve fund balances that would be considered for allocation in the next award cycle. It was then moved by Lee Cameron and seconded to accept the funding averages as shown in the amounts recommended column. Mr. Repetti said he shares Mr. Cameron's concern on Spokane County Parks, said this committee is allocating funds that he would strongly suggest need to be rnatched to get to the required amount, by other public entities; said he doesn't think it is inappropriate for this committee to have that conversation with Council, and acknowledged that he doesn't know how that would work legally, but said no one on this committee is comfortable with just throwing that $35,000 to getting something half way; said he is strongly in favor of moving forward on the design, he just wants others to be part of the funding source; and said he wants to make sure that Council is well aware of his, and perhaps Mr. Cameron's preference that the $35,000 doesn't just get expended; that it's not an issue of the Parks Commission not accepting the contract, but part of the contract needs to be that they have attained enough funding to get to the point where they described in their submission; and said he is unsure how to vote on this without that caveat on the money amount. City Attorney Driskell said that is something that would be communicated from staff to Council; and perhaps given this commitment by the LTAC, that Spokane County would look at that and recognize that if Spokane Valley is making an investment, they can come up with the rest of the money, which he said is of course, unknown at this point, and hopefully we will get more clarity on that and hopefully that will be part of the consideration of Spokane County as to whether they accept. Ms. Taylor also noted that the minutes from this meeting will be provided to Council when she gives her presentation to them on this recap of allocations. Chair Wood asked for clarification, that if Spokane County can't come up with the rest of the funds, then would that $35,000 come back to this committee; and Ms. Taylor said unless we have another award cycle where we open the process again to applicants, those funds would go back to the fund balance for next year's award process. Vote by a show of hands on the motion to accept the funding averages as shown in the amounts recommended column: In favor: Unanimous. Opposed: None. Motion carried. [Those amounts recommended include: (1) The Hub $52,000; (2) JAKT-Crave $21,500; (3) JAKT Farmers Market $7,000; (4) JAKT Oktoberfest $5,000; (5) Spokane County Fair & Expo Center $55,000; (6) Spokane County Parks, Rec & Golf $35,000; (7) Spokane Sports Commission $108,000; (8) Spokane Valley Heritage Museum $5,500; (9) Valleyfest $12,000; (10) Valleyfest Cycle Celebration $1,000; and (11) Visit Spokane $48,000. Grand Total: $350,000] It was moved by M. Repetti, seconded and unanimously agreed to adjourn. The meeting adjourned at 12:14 p.m. Respectfully submitted, Chris Bainbridge, City Clerk LTAC Minutes October 18, 2018 Page 6 of 6 P:\Finance\2020 Budget\Budget Worksheets\Lodging Tax\Calendar for LTAC 2020.xlsx CITY OF SPOKANE VALLEY, WA LODGING TAX - 2020 Process Leading to 2021 Awards Wed 8/28/2020 10/10/2019 City runs notice in newspaper, places on web site, and sends letters to 2020 award recipients and others agencies that may have expressed interest. Fri 10/2/2020 Grant proposals are due to City by 4pm (no late submittals will be accepted). Fri 10/9/2020 Applications sent to Lodging Tax Advisory Committee for review. Thurs 10/15/2020 * 8:30 am Applicant presentations to Committee. Tues 11/10/2020 Formal Council Meeting Admin Report: LTAC Recommendations to City Council Tues 12/8/2020 * Formal Council Meeting City Council Motion Consideration: Award Lodging Tax for 2020 RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Council. 12/8/2020 Council Action 10/15/2020 LTAC meeting 54 days 2019 10 10 ) 2 CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: October 4, 2019, before 4:00 p.m. Project Title: HUB Sports Center 2020 Events Type of Project: General Support for 2020 Tourism related Events Will there be an admission charge for this activity? Yes No If so, how much? Applicant: Spokane Valley HUB Phone: 509-927-0602 E-mail: philAhubsportscenter.org Address: 19619 E. Cataldo Ave. City: Liberty Lake State: WA Zip: 99016 Applicants are: Non-profit XX Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phil Champlin Phone: 509-927-0602 E-mail phil(a7hubsportscenter.orq Address PO Box 604 City Greenacres State WA Zip 99016 Amount requested: $55,100 Applicant's match: $59,000 Total project budget: $574,000 Is this a new or continuing activity? continuing City of Spokane Valley Request for 2020 Grant II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The HUB Sports Center is a 501(c)3 non-profit organization designed to provide the community with an outstanding sports and multi-purpose facility. Our mission is to join the communities of faith, sports, education, business and government to positively impact our youth and region through events and programs that enhance life skills. The HUB Sports Center has operated this facility since the latter part of 2007. The facility is 66K sq. ft and includes 5 basketball courts, 3 dance studios, lobby/concessions area and office space. The court space is used for basketball, volleyball, soccer, and pickleball, among other things. The studios are used for aerobics, fitness training, dancing, martial arts and meeting rooms. The HUB Sports Center affords many groups the opportunity to host major events and tournaments in the Spokane Valley /Liberty Lake community. There is not another facility in the area that has the flexible space and capacity. For 2019 the HUB Sports Center will generate over $6M in economic impact from events with out-of-town travelers. There is additional revenue generated from local weekly and weekend events hosted by the HUB Sports Center throughout the year. Without the HUB Sports Center, these youth organizations would either reduce opportunities for kids to participate or attempt to move to locations farther away from Spokane Valley. This would result in a reduction of activities for our youth and/or a necessity to spend more time away from home traveling to games and practices. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. The HUB Sports Center is requesting $55,100. These funds would be used towards recruiting events to the facility, marketing of these events and operations. The events range from national sports tournaments drawing participants from across the country and Canada to local youth sporting events drawing participants from the greater Spokane and Coeur d'Alene area and Inland Northwest Region. These funds will assist us in keeping the HUB Sports Center available to host events that bring a significant economic impact to the community. Some of these major events are organized and promoted through other non-profit sports organizations. Other events are sponsored and promoted by the HUB Sports Center. For 2019 the HUB Sports Center hosted 3 first-time events which generated overnight stays at our local hotels. Our plan is to continue to develop, cultivate and grow these events to recurring annual events. A portion of these funds will be used toward a media campaign aimed at raising the awareness of the facility and attracting new users to bring their events and activities here. By the end of 2019 we will have hosted 46 events over 75 days which generate overnight stays. For 2020, we project an increase over our 2019 numbers. Using the formula provided by the Spokane Regional Sports Commission, the HUB Sports Center 2019 events will generate over $6 million in economic impact from people travelingfrom outside the greater Spokane area. City of Spokane Valley Request for 2020 Grant IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather related constraints? f. What measures you will apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." We will actively pursue organizations and groups to bring their events to our facility. Our strategy is to attract and retain organizations, primarily focused on youth, that will utilize this outstanding facility for their events. Most of these groups have existing recurring events, which are already successful, but need room to expand. In addition, we program HUB sponsored events that complement our existing outside user group base and look to fill in gaps in our scheduling and meet activity demands. These funds would be utilized to market and promote the HUB sponsored events as well as to maintain a clean and professional facility. We make a positive impression with our organizations and their event participants which encourages them to return year after year. The community benefits from both the "overnight" as well as the "daytrip" traveler to these events. The events provide the area on opportunity to showcase all this community has to offer to families from other areas of the city, state and country. The overnight traveler provides the largest economic impact, but the daytrip traveler will also spend money on retail, gas and food locally. This project is a yearlong commitment to continue to bring more people to the area through the events and activities we attract, retain and host. This is not a seasonal activity as we are conducting activities throughout the year. All of the activities will be indoors so we won't likely be affected by weather. Its success will be measured against our overall attendance from 2019 and growing by 2%. We will also measure the number of teams attending our HUB sponsored leagues and tournaments and growing that segment by 10%. (98 teams in 2018 and 101 teams year-to-date in 2019.) The HUB Sports Center has been operating since the fall of 2007. In the fall of 2009 we began pursuing events and activities year-round. We have successfully transitioned to a year-round facility and continue to attract new events and activities each month. We tracked approximately 100,000 people attending our events and activities for 2010 and are projecting 169, 700 for 2019. Attachment: Events Schedule 2019 City of Spokane Valley Request for 2020 Grant V. IMPACT ON TOURISM "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected (expec ed to participat Total Overall Attendance enclees who traveled 50 m,71e Total ►reto atte ohlv Of total, attendees who traveled from another state or country endees who stayed overn Paid Accommodations Unpaid Accommodations 173,094 57,121 25,876 19,992 9,711 Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night 4,998 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be Iabelcd "V. Impact on Tourism." The HUB Sports Center works closely with our tournament/event directors as well as local hoteliers to gather information on participants and spectators in attendance. Using this information, we have estimated the counts for the above section. We will continue to utilize our partnerships to help track this information. Please note the attached document which accounts for some tracking of where teams are coming from by tournaments. Attachment: 2019 Tracking Information VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORTITIES THAT SHOULD BE ADDRESSED IN APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the SVLTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VI. Consideration of City Council Goals and Priorities" City of Spokane Valley Request for 2020 Grant Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2019, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays; however, Council will also take into consideration the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. We believe the HUB Sports Center meets the community and tourism objectives of the Spokane Valley City Council. The HUB Sports Center would utilize the grants monies in three categories listed above; Tourism Marketing, marketing and operation of special events and festivals, and the operation of tourism related facilities owned or operated by non-profit organizations. We have 1 new event scheduled for 2020 with 2 more in process. The economic impact from events with measureable overnight stays calculated to over $6.5M for 2019 with an estimated over 5,000 room night stays. The additional impact to the Spokane Valley community from additional events which draw families from the greater Spokane and Coeur d'Alene communities is also significant. These "day trip" people spend monies on gas, dining and shopping in Spokane Valley when they travel to the HUB Sports Center for a day event. Through supporting the HUB Sports Center with these funds, we will continue to play an important role in the economic development of Spokane Valley. We continue to push for expansion of our HUB sponsored events for2020 such as: Inland NW Volleyball Showcase and Summer Slam basketball tournaments. The HUB Sports Center is "ALL -IN" when it comes to supporting the families of the Spokane Valley. City of Spokane Valley Request for 2020 Grant VIII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations & capital) $ $ $ To be filled out by Non -Profit Agencies: 1. Non -municipal entities promoting & advertising tourism $4,000 $3,000 $7,000 2. Non -municipal entities for marketing & operating events and festivals $14,000 $11,000 $25,000 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit orgs $37,100 $45,000 $82,100 TOTALS $55,100 $59,000 $114,100 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. IX. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 5. List co-sponsors, if any, by title and type. City of Spokane Valley Request for 2020 Grant CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) ; /' • , (print or type name) Phil Champlin Title: Executive Director Date: October 3, 2019 City of Spokane Valley Request for 2020 Grant IV. Scope of Work DATES EVENTS HUB Sports Center Events Schedule 2020 January 5, 2020' HUB Frost Fest Volleyball Jamboree •_O.. 1250 January 12, 2020' Evergreen Region Volleyball - Power League 1250 January 19, 2020' Evergreen Region Volleyball - Winter Warm Up 1250 January 26, 2020' Evergreen Region Volleyball - Power League 1250 February 2, 2020' Club ZZU - Zoopalooza Volleyball Tournament 1250 February 7, 2020' Proving Grounds MMA Event 400 February 9, 2020' Sideout Volleyball Tournament 1200 February 15, 2020' Lilac City Roller Derby 400 February 16, 2020' ERVA Volleyball tournament 1000 February 23-24, 2020 Spokane Hoops AAU Basketball 2500 February 24-28, 2020 State B Team Practices 400 Feb 29 -March 1, 2020 ERVA Volleyball tournament 2500 March 7-8, 2020 Apex Volleyball Tournament 2500 March 7, 2020' Proving Grounds MMA Event 400 March 13-15, 2020' Middle School Basketball Championships 3000 March 20-22, 2020 PNQ Volleyball 6000 March 27-29, 2020 PNQ Volleyball 6000 April 4-5, 2020 Inland NW Klassic Volleyball Tournament 2500 April 17-20, 2020' ERVA USA Volleyball Regionals 2500 April 24, 2020' Lilac City Roller Derby 400 April 24-26, 2020 Breakthrough Basketball Camp 250 May 2-3, 2020 Inland NW Volleyball Showcase 500 May 8, 2020' Proving Grounds MMA Event 400 May 8-9, 2020 May Mania Pickleball Tournament 250 June 5, 2020' Proving Grounds MMA Event 400 June 6, 2020' June Jam 3v3 Youth Basketball Tournament 250 June 13-14, 2020 Club Basketball AAU Tournament 500 June 20, 2020' All -State Girls' Basketball Games 1000 June 19-21, 2020 HUB Summer Slam Basketball Tournament 2000 July 10-12, 2020 HUB Summer Slam Basketball Tournament 2000 July 13-16, 2020 Shuttlefreaks Badminton Camp 100 July 21-23, 2020' Breakthrough Basketball Camp 150 July 24-26, 2020' Breakthrough Basketball Camp 150 August 1-2, 2020 Club Basketball AAU Touranment 1000 August 17-19, 2020 Nigel Williams -Goss Basketball Camp 200 August 8-9, 2020 Pat Powers Volleyball Camp 100 September 19-20, 2020' Stemma Jamma Pickleball Tournament 200 September 26-27, 2020 Breakthrough Basketball Camp 100 October 17-18, 2020 'Superhero St. Luke's Wheelchair BK Showdown 1000 October 31, 2020' v. Villain Pickleball tournament 100 November 7-8, 2020' AAU Basketball - Boo Ball tournament 3000 December 6, 2020' Spike 2 Care Adult Volleyball Tournament 300 December 12-13, 2020 AAU Basketball - Santa Slammer 3000 V. Impact on Tourism Tracking information In State Out of State In State Out of State <50 <50 >50 >50 January 6, 2019 HUB Frost Fest Volleyball 18 3 5 0 January 13, 2019 Evergreen Region Volleyball - Power League 35 3 9 5 January 20, 2019 ERVA Winter Warm Up (14s/16s) 9 4 9 4 January 27, 2019 Evergreen Region Volleyball - Power League 21 3 6 2 February 3, 2019 Club ZZU - Zoopalooza Volleyball 4 3 6 18 February 10, 2019 Evergreen Region Volleyball - Power League 21 3 6 2 February 16, 2019 Lilac City Roller Derby (Flathead Valley) 2 0 0 2 February 17, 2019 Joseki Dojo Spokane Valley Judo Invitational February 18, 2019 Christian League of the Foothills Basketball Tournament 5 0 0 0 Feb 26 -Mar 1, 2019 State B Team Practices 0 0 8 0 March 1, 2019 Warrior Camp Proving Grounds MMA March 2-3, 2019 APEX Volleyball Tournament 22 5 16 12 March 9, 2019 March Mayhem Pickleball Tournament 20 2 4 0 March 9, 2019 Lilac City Roller Derby (Canyon Country, ID! Great Falls, M7) 2 0 0 2 March 10, 2019 Evergreen Region Volleyball - 18s Bid 4 0 2 1 March 15-17, 2019 Middle School Basketball Championships 22 2 33 3 March 22-24, 2019 PNQ Volleyball 6 1 28 35 March 29-31, 2019 PNQ Volleyball 5 1 24 37 April 13-14, 2019 Inland NW Klassic Volleyball Tournament 23 3 19 15 April 20, 2019 Lilac City Roller Derby (Richland) 3 0 1 0 April 28, 2019 USA Volleyball Regional's 20 3 13 19 April 5-7, 2019 Breakthrough Basketball Camp May 3-4, 2019 Inland NW Volleyball Showcase 7 2 12 0 May 10-11, 2019 May Mania Pickleball Tournament 26 10 12 6 May 10, 2019 Warrior Camp Proving Grounds MMA May 17-19, 2019 ERVA High Performance Camp June 1, 2019 June Jam 3v3 Youth Basketball Tournament 10 2 0 1 June 22, 2019 All -State Girls' Basketball Games June 21-23, 2019 HUB Summer Slam Basketball Tournament 4 0 0 5 July 2-23, 2019 HUB HS Summer Volleyball League 0 1 1 6 July 12-14, 2019 HUB Summer Slam Basketball Tournament 7 0 6 4 July 23-25, 2019 Breakthrough Basketball Camp July 26-28, 2019 Breakthrough Basketball Camp July 26, 2019 Warrior Camp Proving Grounds MMA August 3, 2019 Picklin' in the Park Pickleball Tournament 11 5 0 0 August 5-7, 2019 Nigel Williams -Goss Basketball Camp 79 24 7 11 August 10-11, 2019 Pat Powers Volleyball Camp August 24, 2019 Liberty Lake Throwdown Corn Hole Tournament September 21-22, 2019 Siamma Jamma Pickleball Tournament 26 25 11 10 October 4, 2019 Proving Grounds MMA Event October 11-13, 2019 Breakthrough Basketball Camp October 13, 2019 ERVA Club Open House / VB Exhibition October 19-20, 2019 St. Luke's Wheelchair BK Showdown October 26, 2019 Superhero v. Villain Pickleball tournament November 2-3, 2019 AAU Basketball - Boo Ball tournament November 29, 2019 Proving Grounds MMA Event December 8, 2019 Spike 2 Care - Hit it Hard Tournament December 14-15, 2019 AAU Basketball - Santa Slammer 39.9% In State < 50 10.4% Out of State < 50 23.7% In State > 50 26.0% Out of State > 50 26 teams 52 teams 26 teams 32 teams 31 teams 32 teams 4 teams 5 teams 8 teams 55 teams 26 players 4 teams 7 teams 60 teams 70 teams 67 teams 60 teams 4 teams 55 teams 21 players 54 players 13 teams 81 players 9 teams 8 teams 17 teams 6 campers 9 campers 16 players 121 campers 46 campers 100 teams 72 players INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 • Date: APR +`i 7 diff SPOKANE VALLEY HUB. C/O JJDI WILLIAMS PO BOX 604 GREENACRES, WA 99016-0604 Dear Applicant: DEPARTMENT OF THE TREASURY Employer Identification Number: 26-0173199 DLN: 609204007 Contact Person: JOANNA YAWNEY Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) •F,orm 990 Required: Yes Effective Date of Exemption: May 15, 2007 Contribution Deductibility: Yes Addendum Applies: Yes ID# 95078 We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c)(3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, for some helpful information about your responsibilities as an exempt organization Letter 947 (DO/CG) -2 - SPOKANE VALLEY HUB We have sent a copy of this letter to your representative as indicated in your power of attorney. Enclosure: Publication 4221 -PC Sincerely, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 947 (DO/CG) Budget 2020 Income HUB SPORTS CENTER Studio/Office Rentals $13,000 Court/Facility Rentals $225,000 HUB Programs $126,000 Vending/Concessions $10,000 Donations $65,000 Sponsorship $50,000 Grants $75,000 Miscellaneous $10,000 Total Income Expenses $574,000 Facility Supplies $39,000 Equipment Purchase $5,700 Maintenance/Repairs $40,000 Advertising/Mktg $25,000 Insurance $38,000 Rent $12,000 Utilities $49,000 Taxes $52,000 Consultant / Contractors $30,000 Payroll, Taxes & Benefits $28Q000 Miscellaneous $2,500 Total Expense Net into Reserve Acct $573,200 $800 SPORTS CENTER BOARD OF DIRECTORS MEETING Minutes August 8, 2019 — 7:30am 11 HUB Sports Center — Studio 3 In attendance: Steve, Amy, PhD, Jason, David, Greg, Brent, Lee, Wayne, Cassi and Charlie. Not in Attendance: David, Molly, Rian, Max, Kent, Chuck and Ken. 1. Opening Prayer - Amy 2. Approval of July Meeting Minutes was motioned by Charlie, second by Steve and approved. 3. Monthly Financial Update/Approval i. Financial Statement was passed out and discussed. It was motioned for approval by Charlie, seconded by Steve and approved by the board. 4. Capital Campaign Update -- there have been no changes to the Capital Campaign. 5. Committee Updates/Discussions (20 minutes) i. Finance — Greg (Next meeting Oct 16) 1. Investments were reviews at the last meeting, are doing better. We plan to leave them the way they are. 2. Money for Sound Panel project is going to first come out of the Capital Improvement fund and the remainder will be paid from operations. ii Facility — Jason (next meeting is August 7) 1. Sound is completed; Future Projects such as bleachers were discussed. The floor refinishing is August 26th — September 7th ili. Development — Brent/Chuck (next meeting is September 5) 1. Breakfast Committee Update (next meeting is August 15) 2. Spring Fundraiser Recommendation will be discussed at the next meeting. 3. Car Donation — HUB/Pull & Save with Cars for Charity is still in the process. 6. New Business (25 minutes) i. Retreat Strategic Plan update has been discussed in the executive committee and Phil was asked to come up with three areas where the HUB need the most help and Development, Grant Writing, and Marketing were his top three. ii. Concessions - it was decided to keep contracting out to Have Bean Will Travel. We will meet with him tomorrow to discuss a contract and percentage for next year. iii. Property Tax — we are waiting on an action plan from Stamper Rubens. iv. Liberty Lake Throw Down — The limit will be 100 teams and currently there is only seven teams left in Jack/Jill, four in kids, and 2 in the open division. v. New Board of Directors Candidates — three new candidates were discussed for the upcoming board positions as well as one alternate. We do have room to add five so please let Amy know if you have other candidates. If you would like more information on the proposed new members please contact Amy or Phil. We will vote at the Annual Meeting. vi. Motion to Approve Grant Applications 1. Greg motioned that: The Board of Directors approves and endorses the HUB Sports Center staff applying for Lodging Tax grants from Spokane Valley and Liberty Lake municipalities as well as other grant opportunities that open up with those cities as well as Spokane County. This was seconded by Lee and approved by the board. vii. Proposed By -Law Change (First Read) 1. Change the defined make-up of the Executive Committee (handout). 7. Informational Items i. Programs 1. Play UnPlugged — our next brag badge college will be next Wednesday (8/14) 2. Police Activity League wrapped up last week with a family BBQ. 3. Summer Science Day is today with Mobius, Flex Cart and First Washington. 4. Nigel Williams -Goss Camp/Donation — camp went really well with 122 kids. Nigel and his agency donated $2000 to the HUB as a thank you for what we do in the community. Next Meeting: September 12 (ANNUAL MEETING) Board of Directors Amy Mason — Board President David Himebaugh — Board VP Greg Repetti — Board Treasurer Charlie Wolff— Board Secretary Jason Burns -- Board Member Lee Cameron — Board Member Staff Phil Champlin — Executive Director Cassi Atwood — Operations Director Ryan Barbieri — Program Director Molly Carolan — Board Member Ryan Eskelson — Board Member Brent Huckabee — Board Member Nadalie Malsam — Board Member Kent Rudeen — Board Member Max Spalding — Board Member Ken VanSickle — Board Member Address: 19619 E. Ciitaldo Are, Liberty Lake, WA 991416 Phone: 509-927-0602 Fax: 509-927-0622 - www.Iaubspai•tscentei org CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES 2020 I. PROJECT APPLICATION DEADLINE: October 4, 2019, before 4:00 p.m. Project Title: Crave! Type of Project: Four-day food and drink celebration Will there be an admission charge for this activity? Yes If so, how much? $25+/person depending upon purchase and timing of purchase. Applicant: JAKT Foundation, Tom Stebbins Phone: (509)621-0125 E-mail: tom@laktfoundation.org Address: PO Box 85 City: Newman Lake State WA Zip 99025 Applicants are: Non-profit Yes, JAKT Foundation Amount requested: $38,000 Applicant's match: $180,600 Total project budget: $218,600 Is this a new or continuing activity? Continuing 4th year in Spokane Valley CenterPlace II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave, Oktoberfest and now a Spokane Valley Farmers Market. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. The sum of many parts, together, creates more. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally & nationally III. PROJECT SUMMARY Support of Crave! will assist infrastructure costs of conducting the event and a social media team effort that includes photography and video assets and PR outreach in Seattle and Bend, OR. The culinary and creative force behind CRAVE is Spokane chef and restauranteur Adam Hegsted. Chef - owner of The Wandering Table, The Gilded Unicorn, Yards Bruncheon and Eat Good Cafe in Spokane. "This has been a dream of mine for some time" states Hegsted. "We have some great things going on right now in our region, and CRAVE will help us get to the next level. Join us in making this an event the region can rally around and be proud of." CRAVE Objectives: • Provide the Spokane region with a high end multi -day culinary event. • Highlight the culinary scene in Spokane and reinforce to Chefs throughout the country that Spokane is a great destination to do business. • Drive destination travel to the Spokane region using food as a draw and to then experience the many attributes the region enjoys. • Feature local and regional food from fresh seafood, ranch -raised meats to farm -to -table produce and inventive desserts. Crave is: • A multi -day multi ticketed event under one name, Crave! o Each event ticket is all inclusive, one price and everything is hosted. • Main events are Thursday, Friday & Saturday and, new, Spokane Valley Picnic on Sunday. o 15 chefs and 15 wineries, distillers or breweries at each event, none repeating. ■ Chef mix is focused on James Beard nominated chefs or similar quality. ■ Wineries and their winemakers. o Limited in capacity to insure a quality guest experience. • Grand Tasting event is Saturday o Social and educational experiences. ■ Attendees have an opportunity to interact directly with chefs and exhibitors. ■ Seminars ■ Hands-on classes ■ Wine pairings IV. SCOPE OF WORK a. What it is you wish to do? We will continue the build of the region's largest and only four-day food and drink event with a special focus of growing motel/hotel room nights specifically in Spokane Valley who are nearest to the event. b. How and why the community will benefit? This regional event is in Spokane Valley providing a source of pride to the Spokane Valley community and a recruiting tool for Spokane Valley to talk about their large events that are part of the social fabric and diversity of the city. Further, as the Inland Northwest's only four-day food and drink event foodies throughout the Northwest, West Coast and nation will stay and explore all that Spokane Valley has to offer. c. What are the beginning and ending dates of your project? July 16 —1.9, 2020 d. Is it a seasonal activity appropriate to its location? Yes, the event capitalizes on the attributes of CenterPlace' s inside and outside venue options. e. If an outdoor activity, are there any weather-related constraints? None as the event happens rain or shine and tents for shade and cover will be provided vendors. f. What measures you will apply to evaluate its success? Do hotels see incremental occupancy Crave! weekend as we look to create "compression" with Spokane Valley as the center of this effort? Do guests have good things to say so word of mouth expands the reach of the event outside of the local region? V. IMPACT ON TOURISM Projected (expected to participate) Total Overall Attendance Attendees who traveled 50 miles or more to attend Total Of total, attendees who traveled from another state or country Attendees who stayed overnight Paid Accommodations Unpaid Accommodations Paid Lodging Nights Provide a description of the methods used in making the above estimations: 3,100 750 350 310 500 810 1. Direct Count — We will secure a count from participating lodging properties and note within our wrap up report exact totals reported. 2. Indirect Count — will not be used. 3. Representative Survey — will not be used. 4. Informal Survey — will not be used, 5. Structured estimate —will be used and will be copy of the Spokane Public Facility District/Spokane Sports Commission formula of estimating room nights at 10% of attendance. Description of the methods that will be used to determine actual attendance 1. Gate ticket sales — actual paid attendance which is a combination of presells, walkup and packages. 2. Volunteers 3. Staff including performers VI. CONSIDERATION OF CITY COUNCIL GOALS AND PRIORITIES Council Goals and Priorities for Use of the Initial 2% Lodging Tax 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing i. Crave! will assist in tourism marketing of Spokane Valley. Further it is a Spokane Valley event the staff of Visit Spokane is fully engaged in supporting. 1. 2018 & 2019 saw Visit Spokane coordinate a Seattle PR food outreach supported by local Crave chefs. 2. Together we will also be attending the Travel Writers conference in Bend, OR next May b. The marketing and operations of special events and festivals i. Funds will be used in marketing and operations of Crave! b. The marketing and operations of special events and festivals i. Funds will be used in marketing and operations of Crave! c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. i. Crave! rents and paid over $14,000 to Spokane Valley CenterPlace for Crave!. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. N/A 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. N/A 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. a. Crave! met this objective in 2017, 2018 & 2019 and anticipates 2020 to increase room night growth by working closely with all lodging properties and specifically being proactive with Spokane Valley specific lodging properties to create event packages to grow this regional destination event. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. City of Spokane Valley Request for 2018 Grant Page 7 of 8 a. Crave! received an $7,000 Spokane County TPA grant in 2019. If available in 2020 we will apply to cover incremental PR and marketing costs beyond what we're requesting within this application. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Acknowledged 6. Council wishes to establish a future plan for the City to best utilize the 1.3% lodging tax that is accounted for in the Hotel/Motel Tax—Tourism Facilities Fund #104. We support this objective and volunteer to help create this plan if desired. VII. PROJECT BUDGET CATEGORY GRANT AMOUNT RECEIVED ENTITY MATCH TOTAL To be filled out by g Non -Profit Agencies: 4. Non -municipal entities promoting and advertising tourism $ 20,000 $ 20,000 $ 40,000 5. Non -municipal entities for marketing and operating events and festivals $ 18,000 $ 160,600 $ 178,600 6. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $ 38,000 $ 180,600 $ 218,600 City of Spokane Valley 2020 Grant Application Grant Applicant: JAKT Foundation 2020 Approved 7/24/19 2019 2020 Crave Income Actual Budget Grand Tasting Tickets 15287 21000 Thursday Seafood Tickets 11716 21000 Friday Smoke & Fire Tickets 11332 21000 Saturday World Food Tickets 11419 21000 Ticket Packages 5495 Walk up 3851 Grand Tasting Table & Booth 13988 16600 Sponsors City of SV Economic Office 28500 50000 City of SV Lodging Tax 21500 38000 City of SV Economic Grant 0 0 FSA 12000 12000 CDA Casino 10000 10000 Spokane TPA 7000 7000 Zipline 5000 5000 iHeart Media 10000 10000 Pellegrino 8000 8000 Mirabeau Park Hotel 1000 1000 A to Z Rental 5000 5000 Other sponsors 2000 2000 Total Crave Revenue 183088 248600 Crave Expenses Advertising Social Media 14000 15000 Spokesman 20000 20000 Radio 10000 10000 PR 2000 3000 General 2500 3000 Chef Related Chef Host 5632 5000 Chefs 7000 7500 Chef supplies 3500 3500 Food for chefs all events 16000 16000 Chef & Volunteer SWAG 3055 4000 Accountant 2000 2000 Project Mgmt (team of 5) 43000 Previous Debt 43000 25000 Insurance 1500 1500 Office Graphic Design 2500 2500 Website 2500 2500 Office Supplies 3000 3000 Signage 1800 2000 Operations CenterPlace Rent 13500 15000 Electrical 2500 2000 Tents 22217 23000 Health Department Permits 6040 4000 Security 2400 2800 Golf Carts/Gators 800 800 Porta Pottles/Fencing 2500 2500 Total Crave Expenses 189944 218600 Net Income (loss) Crave -6856 30000 JAKT Foundation Annual Budget 2020 Approved 7/24/19 Income 2019 Actual 2020 Budget Farmers Market EBT 610 0 Kernel 600 0 Fresh Bucks 400 0 Artisan 2120 2100 Farmer 690 1000 Prepared Food 852 1000 Processor 3500 3500 Farmers Market Vendors 7162 Food Trucks 1500 1500 Donations 5000 500 Economic Grant 20389 12000 1NWFMA 1200 1500 Lodging Grant 7000 10000 SVFM Sponsorship 11500 11500 Farmers Market Revenue 55361 44600 SVFM Expenses Advertising 9500 7500 Market music 1500 1500 Office supplies/acct 2000 2000 One Time Costs 10834 4600 Rent 9000 9000 Market Manager 18000 18000 Setup/down/training 4000 2000 SVFM Expenses 54834 44600 Net Revenue SVFM 527 0 Net Revenue 527 0 Oktoberfest Income 19 Actual 2020 Budget Sponsorship 5920 10000 SV Lodging Grant 5000 20000 Merchandising 5500 9500 Food & Beverage Beer 16668 25000 Food concessions 4000 6000 Advance Ticket Sales 7300 9000 Door 3600 7000 Total Oktoberfest Income 47988 86500 Oktoberfest Expenses Event Entertainment 20700 25000 Event Management {VM} 0 15000 Lodging for bands 2748 2085 Media Partners / Advertising 7000 2500 Merchandising Inventory 1260 2000 CenterPlace 10500 10000 Tents 12000 10000 Operating 2800 6500 On Site Exp. 4635 5000 Donation Wishing Star 1400 2500 Total Expenses 63043 80585 Net Income (loss) Oktoberfest -15055 5915 Crave income 2019 Actual 2020 Budget Net Income (loss) Crave -6856 30000 VIII. ATTACHMENTS 1. Copy of 501 c 3 exempt status —attached. 2. Copy of most recent approved and proposed budget (above) 1 Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application —attached. 4. List of members of the organization's board of directors and principal staff. a. Adam Hegsted — President b. Karen Stebbins —Vice President c. Jennifer Hegsted —Secretary d. Thomas Stebbins—Treasurer e. There is no principal staff or any paid staff. 5, List co-sponsors, if any, by title and type. — none Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation o local, state, or federal law. 2. That it has read and understands the inf."rm tion contained in the Grant application and will comply with all , Ovisions Hereof f Certified By: Thomas W. Stebbins Treasurer, JAKT Foundation October 4, 2018 11 SPOKANE VALLEY 2020 4odging Tax Grant Application 1 JAKT FOUNDATION Visine: 4vrnle.e'rtrak-a:��. .2nd �;pa�:f rxr:_r.ecf_on �inlly u..rnrg§..�rrrs .ais.inrr a r!'�Ptiui nlA rr,'._rr:rar,nst;r:hviv:ltrnkir[c! crnmn11y. Ihr sumrl F S eYalaes. 13 1 Cr; 2 04.10.2019 CRAVE! • New Improvements to the venue will showcase CenlerPlace and Spokane Valley • Attendance increase In 2019 to over 3,000 and revenues Increased 40%. • Increased awareness locally & regionally AxI 1 3 • "Wow, Craves Is fantastic for Spokane Valley. Not only Is it a fireat event the region didn't have, rt totally refects exactly where the Spokane Valle Is going — forwardt You have a winner locally and something to be proud of that will draw folks throughout the NW and patlonl"Chu,dw.w a. n».adu..,d.p -.. :: "[ravel Is the ht culinary event In the region!" t•i ha. kun.t..tabadpinws.•p . &hwoe.. 4 1 CRAVE! LODGING • Micabeau Park Hotel Headquarters Hotel • 379+ koom Nights Generated Ilig 5 WE BELIEVE • Cravel highlights everything the Spokane Valley is about. • Your commitment of $3B4O00 k a critical piece of this Spokane Vaiiey event. • Crave? positions Spokane Valley as the loader of food events in the region. • Cravel builds community. 6 04.10.2019 CRAVE!2020 PLANNING • Adding financial support • Spokane Valley All Ages Picnic Sunday added • Continued expansion of Spokesman partnership. • Visit Spokane committed to support event JAki 7 SAVE THE DATE JULY 16-19 2020 A 8 2 INTERNAL REVENUE SERVICE P. D. BOX 2508 CINCINNATI, OH 45201 Date: SEP 1 1 2011 JAKT FOUNDATION CID THE LEVY LAW FIRM PLLC 421 W RIVERSIDE STE 381 SPOKANE, WA 99201 DEPARTMENT DF THF TREASURY Employer Identification Number: 81-5319087 DLN: 17053087331017 Contact Person: JEFFREY GAUNCE Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 5090)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No ID# 31614 Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qfts ualified er to receiveitax 21deductible0, 22. Thissletterscouldtransfers resolve questions on your Section 2055, , exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c)(3) are further classified as charitypubnder thecharities Secr ctionilistedfoundations. top of determined letteryou're a public If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990 -EZ) or electronic notice (Form 990-N, the e -Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated tthe top ithis letter i�slette tan tl�endum applies, the enclosed addendum isanrtegralpart ofth For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221 -PC" in the search bar to view Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 -2- JAKT FOUNDATION Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF JULY 24, 2019 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation (the "Company") met as follows: 1. Date: July 24, 2019. 2. Time: Noon. 3. Place: Newman Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted, Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6. Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. Spokane Oktoberfest. The Presiding Officer described the upcoming 2019 Oktoberfest event in September at Spokane Valley CenterPlace. The board, upon a brief discussion, unanimously approved the event as matching JAKT Foundation objectives and to continue seeking funding moving forward. C. Crave! The Presiding Officer and board discussed the recently completed 2019 Crave! food and drink celebration. Adjustments were discussed and agreed upon for 2020. Pleasure was expressed with the Spokesman partnership & expanded tourism interest. The board, upon a lengthy recap, unanimously approved continuing to fund and underwrite the event in 2020 as matching the JAKT Foundation objectives and to continue seeking funding moving forward. D. Spokane Valley Farmers Market. The Presiding Officer and board reviewed the Spokane Valley Farmers Market. Given the financial neutrality and positive response from the Spokane Valley Community the board unanimously approved continuing to fund and underwrite this effort. E. New event for 2020 at CenterPlace. The Presiding Officer and board discussed the concept of partnering with iHeart Media and/or the Spokesman Review to produce a new event in partnership or at the urging of the JAKT Foundation. Preliminary discussions are underway to host one or more NW Passages events at CenterPlace as well as a beer or wine event. F. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted — President Karen Stebbins — Secretary Jennifer Hegsted — Member Tom Stebbins — Treasurer Minutes — JAKT Foundation G. Directors. A motion was made and seconded and the following resolution was unanimously adopted: RESOLVED, Thomas Stebbins has the full authority to pursue a lodging grant from Spokane Valley, an economic development grant from Spokane Valley for all JAKT events and the Spokane County TPA to support Spokane Oktoberfest, Crave! and Spokane Valley Farmers Market. There being no further business to come before the meeting, the meeting was adjourned. APPROY,ED: Adam Hegsted, President aims Stebbi s, President Minutes — JAKT Foundation (VQAON Karen Stebbins, Secretary CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES 2020 I. PROJECT APPLICATION DEADLINE: October 4, 2019 before 4:00 p.m. Project Title: Spokane Valley Farmers Market Type of Project: Farmers Market Will there be an admission charge for this activity? No If so, how much? n/a Applicant: JAKT Foundation by Tom Stebbins Phone: (509)621-0125 E-mail: tom@iaktfoundation.org Address: PO Box 85 City: Newman Lake State WA Zip 99025 Applicants are: Non-profit Yes, JAKT Foundation Amount requested: $18,000 Applicant's match: $26,600 Total project budget: $44,600 Is this a new or continuing activity? Continuing, year 2 ll. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave, Oktoberfest and now a Spokane Valley Farmers Market. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. The sum of many parts, together, creates more. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally & nationally III. PROJECT SUMMARY JAKT Foundation desires to execute and follow our vision and mission statement by continuing the Farmers Market at Spokane Valley CenterPlace. The Spokane Valley Farmers Market will reinforces CenterPlace's role and location within Spokane Valley to the Spokane Valley citizens as well as the traveling public. It is another amenity of a maturing city and tourism destination. We will continue our quest to build a sense of pride and services to Spokane Valley while creating a fun place to meet, greet and find locally grown farm products every Friday night. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Create a Spokane Valley Farmers market with financial stability as we work towards creating a community asset for Spokane Valley. b. How and why the community will benefit? Highlight local farmers and artisans while creating a vibrant and fun market that residents will be happy to support and proud to show off their friends throughout the region. c. What are the beginning and ending dates of your project? Every Friday night from 5pm to 8pm at CenterPlace from lune 5 to September 11, 2020. d. Is it a seasonal activity appropriate to its location? Yes, the event capitalizes on the attributes of CenterPlace' s inside and outside venue options. e. If an outdoor activity, are there any weather-related constraints? The Spokane Valley Farmers Market will be held outside in the SE corner of the CenterPlace parking lot. Rain or shine the Spokane Valley Farmers Market goes on realizing weather can affect attendance. f. What measures you will apply to evaluate its success? Hotels will have a "local" amenity to direct guests too. Another fun thing in Spokane Valley to do on a Friday night and reinforce returning to a Spokane Valley lodging property. V. IMPACT ON TOURISM Projected (expected to participate) Total Overall Attendance 2019 Attendees who traveled 50 miles or more to attend Total (estimate) Of total, attendees who traveled from another state or country Attendees who stayed overnight Paid Accommodations Unpaid Accommodations Paid Lodging Nights Provide a description of the methods used in making the above estimations: 17,180 1000 300 100 500 100 1. Direct Count — We will secure a count from participating lodging properties and note within our wrap up report exact totals reported. 2. Indirect Count — will not be used. 3. Representative Survey—will not be used. 4. Informal Survey — will not be used. 5. Structured estimate — will be used and will be copy of the Spokane Public Facility District/Spokane Sports Commission formula of estimating room nights at 10% of attendance. Description of the methods that will be used to determine actual attendance 1. Estimate of the market manager at each event based on sales and experiences of related farmers markets. VI. CONSIDERATION OF CITY COUNCIL GOALS AND PRIORITIES Council Goals and Priorities for Use of the Initial 2% Lodging Tax 1. Council desires to direct awards toward funding new and innovative proiects activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing i. Spokane Valley Farmers Market will assist in tourism marketing of Spokane Valley. Further it is a Spokane Valley event your lodging tax dollars will support. b. The marketing and operations of special events and festivals i. Funds will be used in marketing and operations of Spokane Valley Farmers Market c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. L Spokane Valley Farmers Market will rent and pay $9,000 to Spokane Valley CenterPiace for holding the farmers market at this location. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non- profit organizations. N/A 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. N/A 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. a. Spokane Valley Farmers Market will complement this objective in 2020. The farmers market will continue to add an amenity for tourism and the community that is part of any vibrant community. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. Spokane Valley Farmers Market will not submit an application from this funding source. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Acknowledged VII. PROJECT BUDGET CATEGORY GRANT AMOUNT RECEIVED ENTITY MATCH TOTAL To be filled out by Non -Profit Agencies: 4. Non -municipal entities promoting and advertising tourism $ $ $ 5. Non -municipal entities for marketing and operating events and festivals $ 18,000 $ 26,600 $ 44,600 6. Non -municipal entities for operations of tourism -related facilities owned by non- profit organizations $ $ $ • The #1 reason there is a Farmers Market in Spokane Valley is due to Spokane Valley Lodging tax grant of $7000 which can be used, and was, to underwrite the cost of a market manager to secure vendors and line up the logistics of the market. • The JAKT Foundation is requesting $18,000, the full amount of the market manager position, this year to insure the market manager position can maintain organized and continues to find the best vendors to bring to the community and boost attendance. It also allows the ability of the SVFM to provide space to farmers at no cost which we did in 2019 and hope to continue in 2020. • Your support will allow the Spokane Valley Farmers Market to start planning without a firm commitment of corporate or vendor fees that are needed now as we work towards a June, 2020 season launch. Spokane Valley`; Farmers Market Budget 2020 Approved 7/24/19 Income 2019 Actual 2020 Budget Farmers Market EBT 610 0 Kernel 600 0 Fresh Bucks 400 0 Artisan 2120 2100 Farmer 690 1000 Prepared Food 852 1000 Processor 3500 3500 Farmers Market Vendors 7162 Food Trucks 1500 1500 Donations 5000 500 Economic Grant 20389 12000 INWFMA 1200 1500 Lodging Grant 7000 10000 SVFM Sponsorship 11500 11500 Farmers Market Revenue 55361 44600 SVFM Expenses Advertising 9500 7500 Market music 1500 1500 Office supplies/acct 2000 2000 One Time Costs 10834 4600 Rent 9000 9000 Market Manager 18000 18000 Setup/down/training 4000 2000 SVFM Expenses 54834 44600 Net Revenue SVFM 527 0 JAKT Foundation Annual Budget 2020 Approved 7/24/19 Income 2019 Actual 2020 Budget Farmers Market Net Revenue 527 0 Oktoberfest Income 19 Actual 2020 Budget Sponsorship 5920 10000 SV Lodging Grant 5000 20000 Merchandising 5500 9500 Food & Beverage Beer 16668 25000 Food concessions 4000 6000 Advance Ticket Sales 7300 9000 Door 3600 7000 Total Oktoberfest income 47988 86500 Oktoberfest Expenses Event Entertainment 20700 25000 Event Management (VM} 0 15000 Lodging for bands 2748 2085 Media Partners / Advertising 7000 2500 Merchandising Inventory 1260 2000 CenterPlace 10500 10000 Tents 12000 10000 Operating 2800 6500 On Site Exp. 4635 5000 Donation Wishing Star 1400 2500 Total Expenses 63043 80585 Net Income (loss) Oktoberfest -15055 5915 Crave Income 2019 Actual 2020 Budget Grand Tasting Tickets 15287 21000 Thursday Seafood Tickets 11716 21000 Friday Smoke & Fire Tickets 11332 21000 Saturday World Food Tickets 11419 21000 Ticket Packages 5495 Walkup 3851 Grand Tasting Table & Booth 13988 16600 Sponsors City of SV Economic Office 28500 50000 City of SV Lodging Tax 21500 City of SV Economic Grant 0 38000 FSA 12000 12000 CDA Casino 10000 10000 Spokane TPA 7000 7000 Zipline 5000 5000 (Heart Media 10000 10000 Pellegrino 8000 8000 Mirabeau Park Hotel 1000 1000 A to Z Rental 5000 5000 Other sponsors 2000 2000 Total Crave Revenue 183088 248600 Crave Expenses Advertising Social Media 14000 15000 Spokesman 20000 20000 Radio 10000 10000 PR 2000 3000 General 2500 3000 Chef Related Chef Host 5632 5000 Chefs 7000 7500 Chef supplies 3500 3500 Food for chefs all events 16000 16000 Chef & Volunteer SWAG 3055 4000 Accountant 2000 2000 Project Mgmt (team of 5) 43000 Previous Debt 43000 25000 Insurance 1500 1500 Office Graphic Design 2500 2500 Website 2500 2500 Office Supplies 3000 3000 Signage 1800 2000 Operations CenterPlace Rent 13500 15000 Electrical 2500 2000 Tents 22217 23000 Health Department Permits 6040 4000 Security 2400 2800 Golf Carts/Gators 800 800 Porta Potties/Fencing 2500 2500 Total Crave Expenses 189944 218600 Net Income (loss) Crave -6856 30000 VIII. ATTACHMENTS 1. Copy of 501 c 3 exempt status -- attached. 2. Copy of most recent approved and proposed budget (above) 3, Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application — attached. 4. List of members of the organization's board of directors and principal staff. a. Adam Hegsted — President b. Karen Stebbins -- Vice President c, Jennifer Hegsted — Secretary d. Thomas Stebbins — Treasurer e. There is no principal staff or any paid staff, 5. List co-sponsors, if any, by title and type. — none Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in the Grant application and will comply with all provisions thereof. Certified By: Thomas W. Stebbins Treasurer, JAKT Foundation October 3, 2019 �: �•sces 111111ELY .4& 1 PURPOSE • Build community • Support local farms & businesses • Encourage healthy eating/living • Offer a weekly fathering place En Spokane Valley. 3 10/4/2019 JAKT FOUNDATION • Vision: To create, celebrate, enrich, and expand aur sense of community through events. • Mlsston: Be the catalyst Le build collaborations for the betterment of community. The sum of many parts, together, creates more. • Core Values: • Build Community • Collaborate ' Highlight chefs • Partner of Spokane ValleyCatalyst for cm -moonily alliances • Passion for food and cultural events • Inclusionary, everyone benefits • Culinary leadership locally, regionally & nationally 2 4 1 THE NUMBERS In 2019 the market brought in $176,795 to local farms and businesses Roughly 17,000 people attended rom throughout the region. 5 7 10/4/2019 In 15 markets: 6 8 2 INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date : S E P 1 1 2011 JAKT FOUNDATION CIO THE LEVY LAW FIRM PLLC 421 W RIVERSIDE STE 381 SPOKANE, WA 99201 DEPARTMENT OF THE TREASURY Employer Identification Number: 81-5319087 DLN: 17053087331017 Contact Person: JEFFREY GAUNCE Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(x)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No ID# 31614 Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501.(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section s2�ear2This letter recordcold help resolve questions on your exempt statu.Psekeep itfor your Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 9901990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990 -EZ) or electronic notice (Form 990-N, the e -Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to vaww,irs.gov/charities. Enter "4221 -PC" in the search bar to view Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 -2- JAKT FOUNDATION Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF JULY 24, 2019 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation (the "Company") met as follows: 1. Date: July 24, 2019. 2. Time: Noon. 3. Place: Newman Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted, Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6. Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. Spokane Oktoberfest, The Presiding Officer described the upcoming 2019 Oktoberfest event in September at Spokane Valley CenterPlace. The board, upon a brief discussion, unanimously approved the event as matching JAKT Foundation objectives and to continue seeking funding moving forward. C. Crave! The Presiding Officer and board discussed the recently completed 2019 Crave! food and drink celebration. Adjustments were discussed and agreed upon for 2020. Pleasure was expressed with the Spokesman partnership & expanded tourism interest. The board, upon a lengthy recap, unanimously approved continuing to fund and underwrite the event in 2020 as matching the JAKT Foundation objectives and to continue seeking funding moving forward. D. Spokane Valley Fanners Market. The Presiding Officer and board reviewed the Spokane Valley Fanners Market. Given the ftnancial neutrality and positive response from the Spokane Valley Community the board unanimously approved continuing to fund and underwrite this effort. E. New event for 2020 at CenterPlace. The Presiding Officer and board discussed the concept of partnering with iHeart Media and/or the Spokesman Review to produce a new event in partnership or at the urging of the JAKT Foundation. Preliminary discussions are underway to host one or more NW Passages events at CenterPlace as well as a beer or wine event. F. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted — President Karen Stebbins — Secretary Jennifer Hegsted — Member Tom Stebbins — Treasurer Minutes — JAKT Foundation G. Directors. A motion was made and seconded and the following resolution was unanimously adopted: RESOLVED, Thomas Stebbins has the full authority to pursue a lodging grant from Spokane Valley, an economic development grant from Spokane Valley for all JAKT events and the Spokane County TPA to support Spokane Oktoberfest, Crave! and Spokane Valley Farmers Market. There being no further business to come before the meeting, the meeting was adjourned. Karen Stebbins, Secretary APPROy,F.D: Adam Hegsted, President steel, Pres; e omas Stebbi s, President Minutes — JAKT Foundation 4/ CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES 2020 I. PROJECT APPLICATION DEADLINE: October 4, 2018, before 4:00 p.m. Project Title: Spokane Oktoberfest Type of Project: Community family event for all ages celebrating German Culture Will there be an admission charge for this activity? Yes If so, how much? $10 adults, 12 & under free Applicant: JAKT Foundation by Tom Stebbins Phone: (509)621-0125 E-mail: tom@jaktfoundation.org Address: PO Box 85 City: Newman Lake State WA Zip 99025 Applicants are: Non-profit Yes, JAKT Foundation Amount requested: $20,0000 Applicant's match: $66,500 Total project budget: $86,500 Is this a new or continuing activity? Continuing 6`h year but 4th year in Spokane Valley II. HISTORY The JAKT Foundation was founded in 2017 to support events such as Crave, Oktoberfest, a Spokane Valley Farmers Market and other to be determined events to support Spokane Valley's development of community events. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. The sum of many parts, together, creates more. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary, everyone benefits * Culinary leadership locally, regionally & nationally HI. PROJECT SUMMARY Support of Spokane Oktoberfest will assist in infrastructure costs of conducting the event and insure the financial success and continuation of the event in Spokane Valley. Spokane Oktoberfest is the only large community Oktoberfest of its kind in the Spokane region and Intermountain Notthwest. For one three day weekend Spokane Valley will come alive with Bavarian music, cheer and fun for all ages. Large tents, great music, fun games and plenty of food and beer for all will wow the Spokane Valley Community and visitors to our region. Oktoberfest brings a cultural imtnersion through performance, culinary exploration and educational opportunities. Spokane Oktoberfest includes: two musical stages throughout the event, Oktoberfest bands from LA, Sacramento and Seattle plus local German bands, tents for warmth at night and rain protection, authentic German food from Le Catering, free parking at CenterPlace, authentic tapping of the wooden keg by the Spokane Valley mayor, free games (corn hole, beer pong and NageIspielen), Millwood Brewery Root Bier garden, local craft breweries (Millwood, Steam Plant & Mountain Lakes) joined German beer Paulaner, wiener dog races and long tables to create community interaction and smiles as Bavarian music plays throughout. This is a regional Oktoberfest with 2019 attendance of just over 3,000, down 1,000 as impacted by a winter storm in September. Visit Spokane did an informal survey during the 2016 Oktoberfest event and visited with folks from Canada, Tri -Cities, Walla Walla, Montana and Boise for the largest Oktoberfest in the Intermountain Northwest. This year I received a call from Helena requesting a refund given the weather bringing five with them as they didn't want to drive from Leavenworth. Spokane Oktoberfest Objectives: • Provide the Spokane region with a true Oktoberfest celebration. • Be a significant part of the growing Spokane Valley event schedule. • Be financially viable. Oktoberfest is: • Highlights from each day: o Friday — 4pm to l 1pm • Tapping of the keg by Spokane Valley Mayor • Games, music, food o Saturday — Noon to I Ipm • Games, music, food o Sunday— llam to 5pm • 1/2 Price Family Day • Weiner dog races • Games, music, food IV. SCOPE OF WORK a. What it is you wish to do? We hope to expand the reach of Spokane Oktoberfest and grow motel/hotel room nights specifically in Spokane Valley who are nearest to the event. b. How and why the community will benefit? As the largest Oktoberfest east of Leavenworth and west of Minneapolis we hope to bring visitors to Spokane Valley by providing a fun and safe environment for this all age's event. c. What are the beginning and ending dates of your project? October 2 — 4, 2020 d. Is it a seasonal activity appropriate to its location? Yes, the event capitalizes on the attributes of CenterPlace' s inside and outside venue options. e. If an outdoor activity, are there any weather-related constraints? None as at least one large 40' x 120' tent for one stage and a dry environment for guests to enjoy will be present. f. What measures you will apply to evaluate its success? Do hotels see incremental occupancy Oktoberfest weekend as we look to create "compression" with Spokane Valley as the center of this effort? Is the event paying for itself? g. Brief history of event or organization. Spokane Oktoberfest was recreated in 2015 in partnership with the German American Society of Spokane after a thirty year break. Spokane Oktoberfest serves not only the general population but the largest ethnic population* in the region. * Per D. Patrick Jones, Ph.D., Executive Director, Institute for Public Policy & Economic Analysis at Eastern Washington University. Over 38,000 Germans in Spokane County plus 27726 in Lewiston/Clarkston, Tri -Cities, Wenatchee & Walla Walla. "The Census reports that it's the largest ancestry group in the area. Adding Eastern WA counties, at least those that are dryland ag, add another 27,726 for four other MSAs in Eastern Washington. This does not include Grant County or Kootenai County. Note that these are single ancestry designations. Germany consistently ranks first. If one were to track mixed ancestry, which the Census understandably doesn't, I'm persuaded that the percentage of the area population with some German blood would be at least twice as high." V. IMPACT ON TOURISM Projected (expected to participate) Total Overall Attendance 4,000 Attendees who traveled 50 miles or more to attend Total 750 Of total, attendees who traveled from another state or country 500 Attendees who stayed overnight Paid Accommodations 400 Unpaid Accommodations 300 Paid Lodging Nights 400 Provide a description of the methods used in making the above estimations: 1. Direct Count — We will secure a count from participating lodging properties and note within our wrap up report exact totals reported (67 from one property serving as HQ hotel in 2019). 2. Indirect Count — will not be used. 3. Representative Survey — will not be used. 4. Informal Survey — will not be used. 5. Structured estimate —will be used and will be copy of the Spokane Public Facility District/Spokane 5ports Commission formula of estimating room nights at 10% of attendance. (3100 in 2019) Description of the methods that will be used to determine actual attendance 1. Gate ticket sales — actual paid attendance which is a combination of presells, walkup and packages. 2. 12 & Under by formula based on paid adults 3. Daily reentry by formula based on paid adults 4. Volunteers 5. Staff including performers VI. CONSIDERATION OF CITY COUNCIL GOALS AND PRIORITIES Council Goals and Priorities for Use of the Initial 2% Lodging Tax 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane! Valley tourism As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing i. Spokane Oktoberfest will assist in tourism marketing to Spokane Valley by being a consistent annual event unique to Spokane/Coeur d'Alene region. We will engage with Visit Spokane and work within their efforts to highlight events visitors will drive over an hour to attend. b. The marketing and operations of special events and festivals i. Funds will be used in marketing and operations of Spokane Oktoberfest c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district. i. Spokane Oktoberfest rents and paid over $10,000 to Spokane Valley CenterPlace for Oktoberfest. d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. N/A 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. N/A 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. a. Spokane Oktoberfest met this objective in 2017, 2018, 2019 and anticipates 2020 to increase room night growth by providing all participating hotels free tickets to the event to add value for their guests to develop and grow a regional destination event. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. City of Spokane Valley Request for 2018 Grant Page 7 of 8 a. Spokane Oktoberfest received a $5,000 Spokane County TPA grant for 2017 and no TPA funds were available in 2018. We were unsuccessful in 2019 for any funding. If available in 2020 we will apply to cover incremental PR and marketing costs beyond what we're requesting within this application. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. Acknowledged 6. Council wishes to establish a future plan for the City to best utilize the 1.3% lodging tax that is accounted for in the Hotel/Motel Tax—Tourism Facilities Fund #104. We support this objective and volunteer to help create this plan if desired. VII. PROJECT BUDGET CATEGORY GRANT AMOUNT RECEIVED ENTITY MATCH TOTAL To be filled out by Non -Profit Agencies: 4. Non -municipal entities promoting and advertising tourism $ $ $ 5, Non -municipal entities for marketing and operating events and festivals $ 20,000 $ 66,500 $ 86,500 6. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $ 20,000 $ 66,500 $ 86,500 2020 Oktoberfest Approved 7/24/19 2020 Oktoberfest Income 19 Actual Budget Sponsorship 5920 10000 SV Lodging Grant 5000 20000 Merchandising 5500 9500 Food & Beverage Beer 16668 25000 Food concessions 4000 6000 Advance Ticket Safes 7300 9000 Door 3600 7000 Total Oktoberfest !ncome 47988 86500 Oktoberfest Expenses Event Entertainment 20700 25000 Event Management (VM) 0 15000 Lodging for bands 2748 2085 Media Partners / Advertising 7000 2500 Merchandising Inventory 1260 2000 CenterPlace 10500 10000 Tents 12000 10000 Operating 2800 6500 On Site Exp. 4635 5000 Donation Wishing Star 1400 2500 Total Expenses 63043 80585 Net Income (loss) Oktoberfest -15055 5915 JAKT Foundation Annual Budget 2020 Approved 7/24/19 Income 2019 Actual 2020 Budget Farmers Market EBT 610 Kernel 600 Fresh Bucks 400 Artisan 2120 Farmer 690 Prepared Food 852 Processor 3500 Farmers Market Vendors Food Trucks 1500 Donations 5000 Economic Grant 20389 INWFMA 1200 Lodging Grant 7000 SVFM Sponsorship 11500 Farmers Market Revenue 55361 SVFM Expenses Advertising 9500 Market music 1500 Office supplies/acct 2000 One Time Costs 10834 Rent 9000 Market Manager 18000 Setup/down/training 4000 SVFM Expenses 54834 Net Revenue 5VFM 527 Net Revenue 527 Oktoberfest Income 19 Actual Net Income (loss) Oktoberfest -15055 Crave Income 2019 Actual Grand Tasting Tickets 15287 7162 0 0 0 2100 1000 1000 3500 1500 500 12000 1500 10000 11500 44600 7500 1500 2000 4600 9000 18000 2000 44600 0 0 2020 Budget 5915 2020 Budget 21000 Thursday Seafood Tickets 11716 21000 Friday Smoke & Are Tickets 11332 21000 Saturday World Food Tickets 11419 21000 Ticket Packages 5495 Walk up 3851 Grand Tasting Table & Booth 13988 16600 Sponsors City of SV Economic Office 28500 50000 City of SV Lodging Tax 21500 City of SV Economic Grant 0 38000 FSA 12000 12000 CDA Casino 10000 10000 Spokane TPA 7000 7000 Zipline 5000 5000 iHeart Media 10000 10000 Pellegrino 8000 8000 Mirabeau Park Hotel 1000 1000 A to 7 Rental 5000 5000 Other sponsors 2000 2000 Total Crave Revenue 183088 248600 Crave Expenses Advertising Social Media 14000 15000 Spokesman 20000 20000 Radio 10000 10000 PR 2000 3000 General 2500 3000 Chef Related Chef Host 5632 5000 Chefs 7000 7500 Chef supplies 3500 3500 Food for chefs all events 16000 16000 Chef & Volunteer SWAG 3055 4000 Accountant 2000 2000 Project Mgmt (team of 5) 43000 Previous Debt 43000 25000 Insurance 1500 1500 Office Graphic Design 2500 2500 Website 2500 2500 Office Supplies 3000 3000 Signage 1800 2000 Operations CenterPlace Rent 13500 15000 Electrical 2500 2000 Tents 22217 23000 Health Department Permits 6040 4000 Security 2400 2800 Golf Carts/Gators 800 800 Porta Potties/Fencing 2500 2500 Total Crave Expenses 189944 218600 Net Income (loss) Crave -6856 30000 VIII. ATTACHMENTS 1. Copy of 501 c 3 exempt status — attached. 2. Copy of most recent approved and proposed budget (above) 3. Copy of meeting minutes showing official approval of project and authorization of application of a signed resolution of the board of directors authorizing the application — attached. 4. List of members of the organization's board of directors and principal staff. a. Adam Hegsted, President b. Karen Stebbins, Vice President c. Jennifer Hegsted, Secretary d. Tom Stebbins, Treasurer e. There is no principal staff or any paid staff. 5. List co-sponsors, if any, by title and type. — none Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the informtior,co tained in the Grant application and will comply with all provs4gns thereof. Certified By: Thomas W. Stebbins Treasurer, JAKT Foundation October 3, 2019 SPOKANE VALLEY Spokane Oktoberfest 2020 Application For Funding 1 3 04.10.2019 JAKT FOUNDATION • VFslon: lo create, celebrate, enrich, and expand aur sense of community through events. • Mission: Be the catalyst to build collaborations for the betterment of community. The sum or many parts, together, creates more. • Core Values: Build Community " Collaborate • Highlight chefs • Partner of Spokane Valley " Catalyst for community alliances' Passion for food and cultural events • Inclusionary, everyone benefits • Culinary leadership locally, regionally & nationally IAH 2 4 1 5 WE BELIEVE 0ktoberfesl highlights—famiy and km — wh{Ia celebrating our regionel heritage Voot commitment of 120.0deh a uttful investment to keep thik event on the Spokane Valley& local calendar. provides Spokane one more regional event Nhile hlghfighling Spokane Valley within the [oral event scene. Spokane Oktoberlesl it the only tore local Okloberfett ...nth authentic music, food, acllvihes andbeir. A small investment maintains the momentum. U 7 04.10.2019 SPOKANE OKTOBERFEST A 3 -day cultural celebration Held annually the last weekend in September or first weekend of October 6 2 INTERNAL REVENUE SERVICE P. 0. BOX 2508 CINCINNATI, OH 45201 Date: SEP 1 .� 201? JAKT FOUNDATION C/O THE LEVY LAW FIRM PLLC 421 W RIVERSIDE STE 381 SPOKANE, WA 99201 DEPARTMENT OF THE TREASURY Employer Identification Number: 81-5319087 DLN: 17053087331017 Contact Person: JEFFREY GAUNCE Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509(a)(2) Form 9901990-EZ/990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No ID# 31614 Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or rkeep This letter recosuld help resolve questions on your status.exempt Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities orn ns. We of teemined thisryou're a public letter. If we indicated at the top of this letter that you're required to file Form 9901990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990 -EZ) or electronic notice (Form 990-N, the e -Postcard). If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If windicated the t�pthis letter hstat lettedr�endum applies, the enclosed addendum isan integral partofth For important information about your responsibilities as a tax-exempt organization, go to www.irs.govlcharities. Enter "4221 -PC" in the search bar to view Publication 4221 -PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 _2_ JAKT FOUNDATION Sincerely. Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF JULY 24, 2019 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation (the "Company") met as follows: 1. Date: July 24, 2019. 2. Time: Noon. 3. Place: Newman Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted, Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6. Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time, place, and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. Spokane Oktoberfest. The Presiding Officer described the upcoming 2019 Oktoberfest event in September at Spokane Valley CenterPlace. The board, upon a brief discussion, unanimously approved the event as matching JAKT Foundation objectives and to continue seeking funding moving forward. C. Crave! The Presiding Officer and board discussed the recently completed 2019 Crave! food and drink celebration. Adjustments were discussed and agreed upon for 2020. Pleasure was expressed with the Spokesman partnership & expanded tourism interest. The board, upon a lengthy recap, unanimously approved continuing to fund and underwrite the event in 2020 as matching the JAKT Foundation objectives and to continue seeking funding moving forward. D. Spokane Valley Fanners Market. The Presiding Officer and board reviewed the Spokane Valley Farmers Market. Given the financial neutrality and positive response from the Spokane Valley Community the board unanimously approved continuing to fund and underwrite this effort. E. New event for 2020 at CenterPlace. The Presiding Officer and board discussed the concept of partnering with iHeart Media and/or the Spokesman Review to produce a new event in partnership or at the urging of the JAKT Foundation. Preliminary discussions are underway to host one or more NW Passages events at CenterPlace as well as a beer or wine event. F. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted President Karen Stebbins — Secretary Jennifer Hegsted — Member Tom Stebbins — Treasurer Minutes — MKT Foundation G. Directors. A motion was made and seconded and the following resolution was unanimously adopted: RESOLVED, Thomas Stebbins has the full authority to pursue a lodging grant from Spokane Valley, an economic development grant from Spokane Valley for all JAKT events and the Spokane County TPA to support Spokane Oktoberfest, Crave! and Spokane Valley Farmers Market. There being no further business to come before the meeting, the meeting was adjourned. Karen Stebbins, Secretary APPROyED: ,..„,gimr-'4111111L Adam Hegsted, President omas Stebbi s, President Minutes — JAKT Foundation CITY OF SPOKANE VALLEY, WA 2020 Lodging Tax Grant Application General: The Spokane Valley Lodging Tax Advisory Committee (LTAC) was established by the Spokane Valley City Council in accordance with state law to advise and recommend to the Council how excise taxes on lodging collected in Spokane Valley should be allocated in order to best increase tourism in the City. Purpose: The purpose of this Request for Grant offered by the City of Spokane Valley is to solicit proposals from those agencies and groups which encourage tourism in Spokane Valley. The source of funds is a two percent tax (RCW 67.28.180) on all charges for furnishing lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. This tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in sales tax and hotel -motel tax combined is equal to what the retail sales tax would otherwise be in the jurisdiction. Project Description: State law allows the use of lodging tax revenues for the following categories: • Tourism marketing • The marketing and operations of special events and festivals • The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district • The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations The expected outcome of such activity is to increase economic activity in the City of Spokane Valley during 2020 through a variety of activities, such as overnight lodging of tourists ("heads in beds"), restaurant sales, and retail activity. Specific questions are included in the attached application to assist in delineating those matters which are of concern to the LTAC and which will be part of the selection criteria. The application will develop and outline one project which meets these requirements and provides an economic benefit to the City of Spokane Valley. The specific amount of the applicant's proposal is open, to be defined by the applicant. Applicants may submit proposals for more than one project but each proposal must be contained in a separate application thereby allowing for clear understanding of each project. City of Spokane Valley Request for 2020 Grant Page 1 of 8 Schedule of Grant Application Events: Following is the proposed schedule for the Grant Application Process (Note: specific dates may be adjusted by the City to meet unexpected circumstances): Notice placed in newspaper and grant package available August 30, 2019 Application must be received by City no later than 4:OOpm October 4, 2019 Application materials will be sent to the Committee October 11,2019 Lodging Tax Advisory Committee (LTAC) meets, hears presentations and makes award recommendation that will be forwarded to the City Council October 17,2019 Administrative Report to City Council regarding LTAC recommendation November 12, 2019 City Council motion consideration for 2020 awards December 10, 2019 Contracts between City and grant recipients to be completed January 2020 Date by which grant awarded programs must be completed December 31, 2020 Post event reporting due to the City March 1, 2021 Project Management: The City of Spokane Valley Finance Department will issue contracts for approved projects, reimburse expenses, and monitor contract compliance. Applicants will be reimbursed for documented project costs, as outlined in the application, up to the amount awarded. Selection Process: Each application will be reviewed by the LTAC for eligible activities, the effectiveness of its proposed project in meeting the expected outcomes, need, and funding requirements. Upon completion of its review of the written application, all of the applicants are expected to make an oral presentation to the LTAC in order for it to more fully understand the proposed project. The LTAC will create a list of candidates and recommended amounts for City Council approval. The LTAC recommendations will not be subject to review or challenge by the applicants. The City Council may only approve candidates and the recommended amounts from the list provided by the LTAC. Council may choose to make awards to all, some, or none of the recommended candidates in the amounts recommended by the LTAC. Staff will then consult with applicants of approved projects to develop contracts. After the applicants and the City have signed the contracts, staff will notify applicants to proceed. It is very important that applicants are aware that upon being awarded a grant: 1. The grantee must sign a contract with the City. 2. All contracts are reimbursement based; i.e., the grantee must expend funds on approved items and then seek reimbursement under terms of the governing contract. Grantee will not be reimbursed if information requested by the City (prior or current year) has not been provided. Approved items are those that were outlined by the applicant in the application and oral presentation. Proof of prior payment by the grantee is required in order to reimburse project expenses. 3. The Finance Department will confirm that applicants submitted a report on 2019 activities, if City lodging tax was used. Only after these steps are complete is a project grantee authorized to begin incurring costs. City of Spokane Valley Request for 2020 Grant Page 2 of 8 Other Information: Insurance: As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City -funded lodging tax grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of the City provided reimbursement request cover sheet with an invoice including appropriate attached backup for the expenses that were incurred, including proof of prior payment. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: As required by RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013, grantees are required to report the following post-event/activity information to the City of Spokane Valley: • Total amount spent on the event. • The amount of lodging tax funds expended. • The number of participants who attended the event/activity in each of the following categories: o Staying overnight in paid accommodations away from their place of residence or business. o Staying overnight in unpaid accommodations (e.g., with friends and family) and traveling 50 miles or more one way from their place of residence or business. o Staying for the day only and traveling more than 50 miles or more one way from their place of residence or business. o Attending but not included in one of the three categories above. • The estimated number of participants in any of the above categories that attended from out- of-state (includes other countries). • A description of methods used to determine attendance and distinguish among the visitor categories at the event/activity (methods include a head count, car count, survey, or other with explanation). The report will be provided to City Council and the public and will be furnished to the Joint Legislative Audit and Review Committee (JLARC) and the LTAC. The JLARC will provide biennial reports to the Washington State Legislature. Additional Information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please deliver 17 unbound, 3 -hole -punched copies of the proposal response and any additional attachments and presentation materials to: Sarah Farr City of Spokane Valley 10210 E Sprague Ave Spokane Valley, WA 99206 City of Spokane Valley Request for 2020 Grant Page 3 of 8 CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES INSTRUCTIONS: All sectionsmust be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: October 4. 2019 before 4:00 p.m. Project Title: Northwest Winterfest Type of Project: Annual Holiday Festival Will there be an admission charge for this activity? Yes x No If so, how much $8-$14 Applicant: The Family Guide/WOW CHINA dba Northwest Winterfest Phone: 509.928.9264 E-mail : CharityAthefamilyquide.orq Address: 10922 E 47th Ave City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address City State Zip Amount requested: $50,000 Applicant's match: $90,000 Total project budget: $905,960 Is this a new or continuing activity? New City of Spokane Valley Request for 2020 Grant Page 4 of 8 Il. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. IV. SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. What measures will you apply to evaluate its success? If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: Projected {exppe >t� f lto partrcr Total Overall Attendance endees 1 rave rre e to arse. Total Of total, attendees who traveled from another state or country Attendees who stayed nvernigh > Paid Accommodations Unpaid Accommodations 55,000 12,100 1,265 N/A 1,540 Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night 3,850 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among City of Spokane Valley Request for 2020 Grant Page 5 of 8 the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Lodging Tax Data Collection" at lettp:!Iteg.ewa,govl?fare/Pagesldefault.clspx Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for all items listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. VI. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2019, these have evolved as follows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. City of Spokane Valley Request for 2020 Grant Page 6 of 8 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $ $ $ 2. Non -municipal entities for marketing and operating events and festivals $ 50,000 $ 90,000 $140,000 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $ $ $ *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. City of Spokane Valley Request for 2020 Grant Page 7 of 8 VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Title: Date: City of Spokane Valley Request for 2020 Grant Page 8 of 8 ATTACHMENT to APPLICATION FOR CITY OF SPOKANE VALLEY, WA 2020 Lodging Tax Grant Application I1. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The Family Guide was established in 2006. Our mission is to connect families with resources in the community through our parenting guide that is distributed at local schools in Spokane and N. Idaho. We also organize family friendly events such as The Family Fun Fair — A Parenting Expo, Earth Day Spokane, Back to School Supply Drive & Resource Fair and Winterfest a Celebration of Holiday Traditions. Sam Song is the founder and the Chairperson for Washington State Chinese Lantern Festival. The nonprofits, WOW China, founded in 2017, seeks to create passion in cross cultural understanding and appreciation in the global Community. The key values are RESPECT, PASSION, WIN-WIN, CREATIVITY AND INTEGRITY. Since its inception, WOW China has focused its efforts in partnership with the Family Guide to create the flagship event Northwest Winterfest, which fit perfectly with its mission statement. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. Northwest Winterfest (NWW) will be the premier annual winter festival in our region, featuring local, regional and international talents, art and crafts, food and entertainment, all happening during the holiday season. It is inspired by the Award-winning Washington State Chinese Lantern Festival, which generated a total economic impact of $4.67 million in 2015 for the region. The impact of NWW on tourism to the City of Spokane Valley and our region will be long-term oriented as it is an annual event and has a successful track record by its creators. The funding we request will be used to help marketing the event locally and regionally. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Create an annual premier winter festival at Mirabeau Meadows Parks starting from the winter of 2020. b. how and why the community will benefit? 1IPage Northwest Winterfest will add to the identity of the City of Spokane Valley as being unique and family friendly. NWW will first celebrate holidays, Thanksgiving, Christmas and New Year being the anchor holidays, then it is inclusive and welcoming to other holidays such as Hanukkah and Kwanzaa; NWW is also creative, showcasing holiday spirits in the form of traditional Chinese Lantern arts; NWW is fun, with annual Christmas Caroling Contest, European Christmas Market, international food and beverages, local and regional performances, and FIREWORKS; most importantly, NWW will bring people together, with its holiday culture village with lantern trees featuring diversified cultural groups in our region. c. What are the beginning and ending dates of your project? November 27, 2020 to January 1, 2021. d. Is it a seasonal activity appropriate to its location? Yes. And it is also previously approved by City of Spokane Valley Council and Spokane Valley Parks Department, which manages the uses for the Mirabeau Meadows. e. If an outdoor activity, are there any weather-related constraints? The festival is designed and planned to withstand the typical winter weather in our region. f. What measures will you apply to evaluate its success? 1. Attendance. 2. Reviews by participants on social media platforms. 3. Media coverage. 4. Hotel room nights. V. IMPACT ON TOURISM Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Attachments to this section should be labeled "V. Impact on Tourism." Estimations Method: We used the Lodging Tax Report: 2018 Lodging Tax Expenditures Update compiled by Joint Legislative Audit & Review Committee (JLARC) as the main tool to estimate "Attendees who traveled 50 miles or more to attend", "Attendees who stayed overnight" and "Paid Hotel Nights". Rather than using data from the whole state, we used the interactive dashboard data only from Spokane and Spokane Valley. Based on the total from 2014 to 2018, we used the percentage of each category to the total attendees to generate the estimates. Interactive dashboard can be found from the link below: haps://public.tableau.com/profile/jlarc##1/vizhome/Lodgi ngTaxMunicipaiSurnmary/MurncipalSu mmary 2 Actual attendance will be obtained by the ticket sales, ticket giveaways and complimentary entrances for the underserved or special guests; we will work with local tourism agencies and ticketing agency to identify attendees from over 50 miles radius; we work with hotels and local tourism agencies to track paid hotel nights. VII. SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and 21 Page priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" The Northwest Winterfest is inspired by the diversities of cultures, the richness of arts, hospitalities of our region and the success of Washington State Chinese Lantern Festival. We are encouraged and motivated by the overwhelmingly positive feedback from people we have shared the idea with, from the City of Spokane Valley Council, Parks Department, to local businesses like Mirabeau Park Hotel, to community groups and individuals. We have a vision that this will come into fruition with the generous support of all of them. The funding we request will help us start the unique events combining arts, culture, lightings, holiday celebrations, food and crafts in one location over the holiday period, therefore perfectly fitting the goal and priorities of lodging tax, as stated in the application "Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism." Northwest Winterfest is well positioned to grow into an annual premier holiday event that is based in Spokane Valley, attracting guests from near and far. Both the Family Guide and WOW China are 501(c)3 organizations with goals for community contribution. VII. BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. Northwest Winterfest Budget 9/1/2019 Revenue Grant and Sponsorship Grant $ 125,000.00 Sponsorship $ 75,000.00 In-kind donation $ 25,000.00 Total $ 225,000.00 Tickets revenue Regular tickets $ 665,000.00 Season passes $ 40 000.00 Family passes $ 17 500.00 Total $ 722,500.00 In -House Food and Merchandise Food $ 20,000.00 31Page 41Page Merchandise $ 20,000.00 Total $ 40,000.00 Vendor fees Food $ 3,000.00 Merchandise $ 3,000.00 Total $ 6,000.00 Grand Total $ 993,500.00 Expenditures Lantern Displays Production material $ 155,000.00 Labor $ 210,000.00 Transportation $ 52,160.00 Airfare/Visas for staff/Food $ 76,000.00 Insurance $ 7,450.00 Artistic design $ 24,000.00 Total $ 524,610.00 Customs and Transportation Customs $ 24,000.00 Seattle to Spokane Valley $ 22,500.00 Potential tariffs $ 54,250.00 Tota[ $ 100,750.00 Marketing Targeted marketing $ 95,000.00 Branding $ 45,000.00 Total $ 140,000.00 COGS Food $ 8,000.00 Merchandise $ 6,600.00 Total $ 14,600.00 Event Power $ 10,000.00 Staff $ 40,000.00 Stage & Sound $ 8,000.00 41Page 51 Page Porta Potty $ 3,000.00 Heating $ 2,000.00 Fencing $ 7,000.00 Security $ 5,000.00 Insurance $ 12,000.00 Waste $ 8,000.00 Performers $ 10,000.00 Tents, table, chairs rental $ 5,000.00 Uniform and others $ 2,000.00 Crane rental $ 4,000.00 Misc. $ 10,000.00 Total $ 126,000.00 Grand Total $ 905,960.00 Net profits $ 87,540.00 51 Page Family Guide Board of Directors: Executive Director: Charity Doyl Board of Directors: Kim Brown Dean Cameron Daniel Legg Dennis Mitchell Suzette Rahn WOW China Board of Directors Executive Director: Sam Song Board of Directors: Lance Laurier Katie Coker Yan Liu Danielle Xu INTERNAL REVENUE SERVICE P. O. A0X 2500 CINCINNATI, OH 45201. Date: JUL 'I 0 2.014 THE PAH=LY GUIDE 10922 E 47TR AVE SPOKANE. WA 99206 Dear Applicant: DEPARTMENT OP THE TREASURY Employer Identification Number: 26-0223132 DLN: 17053042339014 Contact Person= CUSTOMER SERVICE Contact Telephone Number: (877) 929.5500 Accounting period Ending: December 31 Public Charity Statue: 509(1 (2 ) rarm.990 Required: Yen REfective Date of Rxemption. November 15, 2012 contribution Deductibility) Yee Addendum Applieai No IDU 31954 We are pleased to inform you that upon review of your application for tax oXcmpt atetusa we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Codd. Contributions to you are deductible under section 170 of the Code, You arc Auto qualified to receive tax deductible be -questa, devieea, txannferas or gifta under section 2055, 2106 or 2522 of the Code, Decauae this letter could help reBalve any question' regarding your exempt /status, you should keep it in your permanent records. organizations exempt under noction 501(0() of the Code are further c1zgdified as tither public charities:: or private foundatiane. We determined that you are a public charity under the Code oectian(a) listed in the heading of this latter. For important information about your responsibilities 30 n tax-exempt organization, go to www.ira.gavjcharjtics. hater "4221 -Pc• in the -search bar to view Publication 4221 -PC. Compliance Guide: for 501(e)(2) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Sincerely, 74-4"rtaistt) Director. Rxempt Orgarsizetioaey Letter 947 �` Department ot'the Treasury IRS 1nicrnal Revenue Service. P.O. Box 2508 Cincinnati OH 45201 021958 WOW CHINA INC JEFF KAVADIAS 3328 E 24TH AVE SPOKANE WA 99223 In reply refer to: 0248232325 Nov. 29, 2017 LTR 4168C 0 82-2326334 000000 00 00012417 BDDC: TE Employer ID Number: 82-2326334 Form 990 required: Yes Dear Taxpayer: This is in response to your request dated Nov. 17, 2017, regarding your tax-exempt status. We issued you a determination letter in August 2017, recognizing you as tax-exempt under Internal Revenue Code (IRC) Section 501(c) (3). Our records also indicate you're not a private foundation as defined under IRC Section 509(a) because you're described in IRC Section 509(a)(2). Donors can deduct contributions they make to you as provided in IRC Section 170. You're also qualified to receive tax deductible bequests, legacies, devises, transfers, or gifts under IRC Sections 2055, 2106, and 2522. In the heading of this letter, we indicated whether you must file an annual information return. If a return is required, you must file Form 990, 990 -EZ, 990-N, or 990 -PF by the 15th day of the fifth month after the end of your annual accounting period. IRC Section 6033(j) provides that, if you don't file a required annual information return or notice for three consecutive years, your exempt status will be automatically revoked on the filing due date of the third requiredreturn or notice. For tax forms, instructions, and publications, visit www.irs.gov or call 1.800 -TAX --FORM (1--800-829-3676). If you have questions, call 1-877-829-5500 between 8 a.m. and 5 p.m., local time, Monday through Friday (Alaska and Hawaii follow Pacific Time). 10/2/ 201! Washington State Chinese Lantern Festival Results • More than 80,000 attended the Washington State Chinese Lantern Festival, exceeding our projection of 50,000 attendees by 60%! • 15 Spokane area hotels realized 840 trackable rooms generated by this year's festival. In addition, hotels sold 1,882 additional tickets. • The overall economic impact of 2015 festival was... 1U/L/LU1` Total Economic Impact: $4,664,400.00 With that momentum and success, a new event is created to become an annual holiday tradition at Mirabeau Meadows Park, Spokane Valley Welcome to 4() F- T i Jipw��,�sT int cst Zoolights Success Lee Cameron, the chairperson of the Executive Committee of Northwest Winterfest and the owner of Mirabeau Park Hotel, has been involved with the development and planning of Zoolights at Point Defiance Zoo. The Tight extravaganza drew over 135,000 in 2011. 10/2/2U1 Northwest Winterfest 2020 — Site Bird view .,;:::!:., - -'. 10 ......_..: - ...IP.1:-• .. ,...''''‘::, .!4...,.......„ : . ,...,...........:.......,:i..t., . . . . . . Giant Christmas Tree 41, North Pole 1U/2/2U1 Interactive Lights Experiences 1 Interactive Lights Experiences 2 1 V/ L! L V 1. lU/2/2Ul! 1U/L/LV1: 1U////U1 1U/L/LV1: 1' Annual Caroling Contest & Performances 1U/1/1U1 1: 1V� L/ LV 1: Northwest Winterfest is an event that will enhance holiday celebration in Northwestern US, with our guests enjoying arts, crafts, lights, cultures, food, beverages and performances all in one place: Mirabeau Meadows Park November 27, 2020 to January 1, 2021 Please help us bring this vision alive to our community Thank you! Lee Cameron, Charity Doyl and Sam Song NORTHW ,, F CITY OF SPOKANE VALLEY, WA 2020 Lodging Tax Grant Application General: The Spokane Valley Lodging Tax Advisory Committee (LTAC) was established by the Spokane Valley City Council in accordance with state law to advise and recommend to the Council how excise taxes on lodging collected in Spokane Valley should be allocated in order to best increase tourism in the City. Purpose: The purpose of this Request for Grant offered by the City of Spokane Valley is to solicit proposals from those agencies and groups which encourage tourism in Spokane Valley. The source of funds is a two percent tax (RCW 67.28.180) on all charges for furnishing lodging at hotels, motels, and similar establishments (including bed and breakfasts and RV parks) for a continuous period of less than one month. This tax is taken as a credit against the 6.5 percent state sales tax, so that the total tax that a patron pays in sales tax and hotel -motel tax combined is equal to what the retail sales tax would otherwise be in the jurisdiction. Project Description: State law allows the use of lodging tax revenues for the following categories: • Tourism marketing • The marketing and operations of special events and festivals • The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district • The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations The expected outcome of such activity is to increase economic activity in the City of Spokane Valley during 2020 through a variety of activities, such as overnight lodging of tourists ("heads in beds"), restaurant sales, and retail activity. Specific questions are included in the attached application to assist in delineating those matters which are of concern to the LTAC and which will be part of the selection criteria. The application will develop and outline one project which meets these requirements and provides an economic benefit to the City of Spokane Valley. The specific amount of the applicant's proposal is open, to be defined by the applicant. Applicants may submit proposals for more than one project but each proposal must be contained in a separate application thereby allowing for clear understanding of each project. City of Spokane Valley Request for 2020 Grant Page 1 of 8 Schedule of Grant Application Events: Following is the proposed schedule for the Grant Application Process (Note: specific dates may be adjusted by the City to meet unexpected circumstances): Notice placed in newspaper and grant package available August 30, 2019 Application must be received by City no later than 4:OOpm October 4, 2019 Application materials will be sent to the Committee October 11,2019 Lodging Tax Advisory Committee (LTAC) meets, hears presentations and makes award recommendation that will be forwarded to the City Council October 17,2019 Administrative Report to City Council regarding LTAC recommendation November 12, 2019 City Council motion consideration for 2020 awards December 10, 2019 Contracts between City and grant recipients to be completed January 2020 Date by which grant awarded programs must be completed December 31, 2020 Post event reporting due to the City March 1, 2021 Project Management: The City of Spokane Valley Finance Department will issue contracts for approved projects, reimburse expenses, and monitor contract compliance. Applicants will be reimbursed for documented project costs, as outlined in the application, up to the amount awarded. Selection Process: Each application will be reviewed by the LTAC for eligible activities, the effectiveness of its proposed project in meeting the expected outcomes, need, and funding requirements. Upon completion of its review of the written application, all of the applicants are expected to make an oral presentation to the LTAC in order for it to more fully understand the proposed project. The LTAC will create a list of candidates and recommended amounts for City Council approval. The LTAC recommendations will not be subject to review or challenge by the applicants. The City Council may only approve candidates and the recommended amounts from the list provided by the LTAC. Council may choose to make awards to all, some, or none of the recommended candidates in the amounts recommended by the LTAC. Staff will then consult with applicants of approved projects to develop contracts. After the applicants and the City have signed the contracts, staff will notify applicants to proceed. It is very important that applicants are aware that upon being awarded a grant: 1. The grantee must sign a contract with the City. 2. All contracts are reimbursement based; i.e., the grantee must expend funds on approved items and then seek reimbursement under terms of the governing contract. Grantee will not be reimbursed if information requested by the City (prior or current year) has not been provided. Approved items are those that were outlined by the applicant in the application and oral presentation. Proof of prior payment by the grantee is required in order to reimburse project expenses. 3. The Finance Department will confirm that applicants submitted a report on 2019 activities, if City lodging tax was used. Only after these steps are complete is a project grantee authorized to begin incurring costs. City of Spokane Valley Request for 2020 Grant Page 2 of 8 Other Information: insurance: As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City -funded lodging tax grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of the City provided reimbursement request cover sheet with an invoice including appropriate attached backup for the expenses that were incurred, including proof of prior payment. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: As required by RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013, grantees are required to report the following post-event/activity information to the City of Spokane Valley: • Total amount spent on the event. • The amount of lodging tax funds expended. • The number of participants who attended the event/activity in each of thefollowing categories: o Staying overnight in paid accommodations away from their place of residence or business. o Staying overnight in unpaid accommodations (e.g., with friends and family) andtraveling 50 miles or more one way from their place of residence or business. o Staying for the day only .and traveling more than 50 miles or more one way from their place of residence or business. o Attending but not included in one of the three categories above. • The estimated number of participants in any of the above categories that attended from out- of-state (includes other countries). • A description of methods used to determine attendance and distinguish among the visitor categories at the event/activity (methods include a head count, car count, survey, or other with explanation). The report will be provided to City Council and the public and will be furnished to the Joint Legislative Audit and Review Committee (JLARC) and the LTAC. The JLARC will provide biennial reports to the Washington State Legislature. Additional information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please deliver 17 unbound, 3 -hole -punched copies of the proposal response and any additional attachments and presentation materials to: Sarah Farr City of Spokane Valley 10210E Sprague Ave Spokane Valley, WA 99206 City of Spokane Valley Request for 2020 Grant Page 3 of 8 CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PI�JECT APPLICATION DEADLINE: October 4, 2019 before 4:00 p.m. Project Title: Marketing Spokane County Fair and Interim Events Type of Project: Marketing Will there be an admission charge for this activity? Yes X No If so, how much? Fair: Adults $11, Youth/Seniors $8.00, 6 and Under Free Applicant: Spokane County Fair & Expo Center- Erin Gurtel Phone:509-477-2784 E-mail egurtel cr.spokanecounty.org Address: 404 N Havana, STE 1 City: Spokane Valley State WA Zip 99202 Applicants are: Non-profit Public/Municipal Agency X Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Rachelle Buchanan Phone: 509-447-2784 E-mail rbuchanan(a�spokanecounty.org Address 404 N Havana, STE 1 City Spokane Valley State WA Zip 99202 Amount requested: $75,000.00 Applicant's match: $35,000.00 Total project budget: Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2020 Grant Page 4 of 8 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The Spokane County Fair and Expo Center hosts over 100 events a year including the 10 - day, Spokane County Interstate Fair. The Spokane County Fair and Expo Center hosts close to 500,000 guests annually, including nearly 207,000 guests attending the Spokane County Interstate Fair. The Fair and Expo 97 -acre facility continues to change to meet the growing needs of the community and economy. This facility has grown from the site of the annual fair to a year- round facility hosting local, regional, national, and international events and conferences. Mission Statement As one of Spokane's largest annual events, the Interstate Fair strives to be a place where one can visit the past, explore the future, and enjoy the wonders of the present in a single location by: • Promoting public education related to our agricultural heritage; • Serving as a showcase of the talents of our community by providing a means of education, exhibit, and competition; • Promoting family-oriented entertainment and activities; • Providing superior customer service and an enjoyable experience; • Recognizing the vast cultural diversity of our participants and visitors; • Providing commercial opportunities that showcase information and new products related to agriculture, outdoor living, and other local interests; • Being innovative and creative in planning and growth in a secure and fiscally responsible way; and • Providing a safe and friendly environment. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. To market and advertise the Spokane County Interstate Fair and Interim Events to an audience in the Spokane area and beyond. We want to build on bringing in attendees that will reserve hotel/motel room nights and spend money in Spokane Valley (shopping, dining, fuel, etc.) in conjunction with attending the 2020 Spokane County Interstate Fair and Interim Events held at the Spokane County Fair & Expo Center. The Spokane County interstate Fair will continue to enhance the Fair overall as we strive to add new activities, exciting Grandstand entertainment, educational displays, and free entertainment throughout the grounds. This adding to attendees' positive experience in attending the Interstate Fair. City of Spokane Valley Request for 2020 Grant Page 5 of 8 Entertainment around the grounds during the 2019 Fair included: • Sinbad Pirate Show • Sensory Day • Family Fun Stage featuring Street Beat and Jest in Time Circus • The All -Alaskan Racing Pigs • North Stage with 10 -days of local and regional entertainment • Critter Country ® 10 -Days of local Car Clubs showing off their prized vehicles • Mutton Bustin' is a favorite to watch! ® Dueling Pianos Show in the Food Court Area • Daily Entertainment in the main beer garden featuring local musicians • Roving entertainment including the Red Hot Mamas • 9 Days of Grandstand Entertainment- Rodeo, Concerts, Truck & Tractor Pulls, and Demolition Derbies To accomplish this, we will continue to increase our advertising efforts to reach areas in Western Montana, Idaho, Canada, Eastern Oregon, and canvas the entire state of Washington. Advertising mediums used will include; social media, radio, television, and print. With the increase in the use of social media we have enhanced our marketing plan to target our advertising to those on social media. This is in addition to TV, Radio, and print advertising. New this year we advertised on Hulu, as well as during NFL and College football games. Additionally, we will continue to market our Interim Events throughout the year in regional tourism publications and other media outlets. Some of our larger Interim Events include: The Big Horn Show in March, with over 30,000 attendees in 4 -days, The Speed and Custom Show in April with over 10,000 attendees in 3 -days, The Farm Chicks in June with over 10,000 attendees in 2 -days and the Goodguys Rod & Custom Show in August with over 15,000 attendees in 3 -days. We continue to work with and invite City of Spokane Valley lodging properties to partner with the Interstate Fair. We include our hotel partners on both of our web sites, year-round www.fairandexpo.orq and www. interstatefair.orq. Through our increased marketing efforts and community partnerships we will see more visitors to the City of Spokane Valley attending the Spokane County Interstate Fair. This, increasing the number of tourists attending the Interstate Fair and the number of room nights reserved in the community. Out of town visitors and attendees will also buy gas, eat at area restaurants, and buy goods and services. IV, SCOPE OF WORK Fully describe the project. In addition, give a brief history of the event or organization. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Continue to enhance the Spokane County Interstate Fair attractions, educational exhibits and City of Spokane Valley Request for 2020 Grant Page 6 of 8 the entertainment acts in the Grandstand Arena at the 2020 Spokane County Interstate Fair and increase advertising efforts to reach audiences outside of the Spokane area. b. How and why the community will benefit? The community will benefit by having an exciting, educational and agricultural based event to attend. The Fair will continue to bring more overnight stays to the community along with attendees buying gas, food, shopping, etc. during the fair, September 11-20, 2020 in addition to the days prior to the Fair opening and days after the Fair closes. • Over 250 vendors participate in the 10 -day Fair - many not residing locally -- generating over 1,000 room nights. • Over 2,000 animals were exhibited at the 2019 Fair — this bringing individuals and families to show their animals for several days at the Fair -- for many requiring camping or hotel stays, buying food, supplies for their animals at local stores, fuel, etc. c. What are the beginning and ending dates of your project? January 2020 -October 2020 d. Is it a seasonal activity appropriate to its location? Yes e. If an outdoor activity, are there any weather-related constraints? Potentially there could be. f. What measures will you apply to evaluate its success? Gate attendance/revenue for Interstate Fair Entertainment revenue Food revenue Carnival revenue Hotel/Motel Revenues (number of nights reserved during fair) Number of Lodging properties that partner/participate Interim Events: • Gate attendance/revenue for Interim Events • Hotel/Motel Room Nights If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. IMPACT ON TOURISM "Tourism," as defined in RCW 67.28.080(5), means economic activity resulting from tourists, which may include sales of overnight lodging, meals, tours, gifts, or souvenirs. A practical measure of tourism is the number of visitors that are attracted to the area. Provide an estimated or "projected" number of visitors who are expected to be attracted by the proposal in the following categories: City of Spokane Valley Request for 2020 Grant Page 7 of 8 Total Overall Attendance eeS who tnitre e files t a# Total Of total, attendees who traveled from another state or country r�ttendeho fpyedv ii Paid Accommodations Unpaid Accommodations 200,000 18,000 2,600 3,800 I 725 Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night 3,075 1 Provide a description of the methods used in making the above estimations as well as a description of the methods that will be used to determine actual attendance and distinguish among the visitor categories (methods include a head count, car count, survey, or other with explanation). Methods to collect this data will be by zip codes from ticket sales for the Fair and additional data collected by Fair partners. Additionally, lists of vendor/exhibitor participating the Fair and where they are coming from, also with booked entertainment acts that will be staying at area hotels. City of Spokane Valley Request for 2020 Grant Page 8 of 8 Attachments to this section should be labeled "V, Impact on Tourism." Applicants may find more information on the Joint Legislative Audit and Review Committee's guidelines under "Lodging Tax Data Collection" at http:l/leg.wa.gov/jlarc/Pages/default.aspx Information requested in this section is required to be included at the time the application is submitted per RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013. If estimates are not given for litems listed in this section, then the application will be considered incomplete and will not be advanced to the Lodging Tax Advisory Committee for funding consideration. VI. SPOKANE VALLEY CiTY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION The Spokane Valley City Council will make the final award of lodging tax revenues to candidates based upon the recommendations of the LTAC. The City Council has established goals and priorities for using lodging tax revenues to benefit tourism within Spokane Valley. In addition to the evaluation criteria outlined in the other sections of this application, the LTAC desires to understand how the applicant's proposal and project would meet the City Council goals and priorities. Please explain how the proposal meets City Council goals and priorities, listed below. Attachments to this section should be labeled "VII. Consideration of City Council Goals and Priorities" Council Goals and Priorities for Use of the initial 2% Lodaina Tax In August 2013 Council for the first time adopted goals and priorities that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussions between Council and Staff in the years of 2014 through 2019, these have evolved asfollows: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. City of Spokane Valley Request for 2020 Grant Page 9 of 8 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. VII. PROJECT BUDGET Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ 75,000.00 $ 35,000.00 $ 110,000.00 3. Municipality facilities (operations and capital) $ $ $ To be filled out by Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $ $ $ 2. Non -municipal entities for marketing and operating events and festivals $ $ $ 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $75,000.00 $35,000.00 $110,000.00 *While matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. City of Spokane Valley Request for 2020 Grant Page 10 of VIII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) _ (print or type name) T ,'r; Title: _r rqi .Ivr- Date: _ 9 /ou_k_ 1 i 6 City of Spokane Valley Request for 2020 Grant Page 11 of Spokane County Grant Application Review Form Please contact the Grains Adiriinistratoi' if you need asSi.slance in convicting this form. Prepared By Erin Cartel Prepared Date 09/2412019 Department / Division Fair & Expo Center Grantor City of Spoknune Valley Grant Title 2020 Spokane County Interstate Fair and Interim Events Marketing CFDA # Grant Type Direct Award Are there subrecipients? NO Grant Start Grant End Applied Amount $ 75,000 Briefly describe the purpose of the Grant Additional funding to enhance the 2020 Fair and Interim Events marketing programs. Will the activity in this grant have impacts on other departments? 'LT() no will assume grant administration responsiblities, including monitoring subcontractors, submitting program and activity, reports, etc.? Erin Gitrtel/Rachelle Buchanan Will new County positions be created? NO If so, how many and what type are expected? Are all wages and benefits paid in the grant? NO Will the positions be retained at the end of the grant period? NO Are indirect costs allowable? NO Will they be charged and allocated as indirect? NO Are there subrecipients? NO Does the funder have any sustainability requirements? NO Match Required? NO Grant TD 1836 Printed 9/24/2019 2:12:45 PM Page 1 of 2 Spokane County Grant Application Review Form Please contact the Grants Administrator if}you need assistance in completing this form, SIG .. URE c ed Official : j : rtment Head REVIEW Gr nts dmit rator Grant Application Authorized ilds% Grant Application Must be Authorized by BOCC via Resolution 0 Other Gerry Gemmili, Chief Executive Officer g/-2,910 This form must be signed by the appropriate elected official or department head and submitted to the Grants Administrator prior to application for any competitive grant or acceptance of any non-competitive grant or earmark, Please submit an original copy with signature and email a copy using the button above. if approved, the original form will be returned to the department or office applying for or receiving the grant. The approved form must also be included with the grant contract when it is submitted to the Board of County Commissioners for acceptance. For more Information, refer to the Grants Management Policy and Procedures. Printed 9/24/2019 2:12:45 PM Page 2 of 2 Spokane County Summit 3 Year Department Group Summary Actuals As Of 9/1812019 2:15:31 PM 407 -interstate Fair Dept Group: 150 -Fair Budget Summary: 2019 YTD 2019 Supp[. 2020 Prel. Prel. Bud 1 Revenue 2016 Actual 2017 Actual 2018 Actual 2019 Adopted 2019 Modified Actual Estimated Request Budget Adopted Charges for Goods/Services 1,394,397 1,527,234 1,696,317 1,474,621 1,474,621 857,534 0 0 1,589,400 107.8% Fines & Penalties 1,100 2,200 1,700 2,000 2,000 1,800 0 0 1,000 50.0% Intergovernmental 108,746 106,921 110,090 60,000 120,000 56,896 0 0 56,896 94.8% Miscellaneous Revenue 3,042,123 3,104,651 3,146,665 3,282,289 3,282,289 2,356,226 0 0 3,205,297 97.7% Other Financing Sources 651,207 242,379 415,107 237,608 237,608 61,304 0 0 408,800 172.0% Proprietary Gains 0 0 80 0 0 0 0 0 0 100.0% Subtotal Dept Group Revenue: 5,197,573 4,983,384 5,369,959 5,056,518 5,116,518 3,333,759 0 0 5,261,393 104.1% Beginning Fund Balance 0 0 0 335,885 386,970 0 0 0 391,000 116.4% Subtotal Dept Group Revenue: 0 0 0 335,885 386,970 0 0 0 391,000 116.4% Total Dept Group Revenue: 5,197,573 4,983,384 5,369,959 5,392,403 5,503,488 3,333,759 0 0 5,652,393 104.8% 2019 YTD 2019 Supp[. 2020 Prel. Prel. Bud 1 Expenses 2016 Actual 2017 Actual 2018 Actual 2019 Adopted 2019 Modified Actual Estimated Request Budget Adopted Unclassified 653,219 666,016 718,342 100,000 100,000 0 0 0 100,000 100.0% Salary &Wages 946,461 991,652 997,548 1,011,573 1,011,573 531,702 0 0 1,004,946 99.3% Employee Benefits 424,163 438,706 456,426 492419 492,419 297,323 0 0 498,414 101.2% Supplies & Services 2,394776 2,380,711 2,609,847 2,611,352 2,719,931 1,429,494 0 0 2,771,974 1062% Governmental Transfer/Services 185,050 176,250 173,250 0 0 0 0 0 0 100.0% Debi Services 511,409 488,028 475,232 1,004,630 1,004,630 299,621 0 0 1,004,630 100.0% Subtotal Dept Group Expense: 5,115,078 5,141,363 5,430,645 5,219,974 5,328,553 2,558,139 0 0 5,379,964 103.1% 0 0 0 172,429 172,429 0 0 0 272,429 158.0% Fund Balance 0 0 0 100.0% Capital 0 0 0 0 2,506 0 Subtotal Dept Group Expense: 0 0 0 172,429 174,935 0 0 0 272,429 158.0% Total Dept Group Expense: 5,115,078 5,141,363 5,430,645 5,392,403 5,503,488 2,558,139 0 0 5,652,393 104.8% BD53 - 3Yr Dept Group Summary Page 1 of 2 912412019 2:21:57 PM Spokane Gvunty Summit 3 Year Department Group Summary Program Budgets: 2019 YTD 2019 Suppl. 2020 Prel. Prel. Bud ! Revenues 2016 Actual 2017 Actual 2018 Actual 2019 Adopted 2019 Modified Actual Estimated Request Budget Adopted Fair & Expo Center 1,375,619 1,371,873 1,389,353 1,324,832 1,324,832 1,090,783 0 0 1,419,567 107.2% Fair Event 2,473,376 2,688,961 3,049,648 2,734,856 2,734,856 1,948,562 0 0 2,844,196 104.0% Non Operating 1,275,529 875,550 880,879 996,830 996,830 294,414 0 0 997,630 100.1% Refunding of Bond issues 28,050 0 80 0 0 0 0 0 0 100.0% Marketing of Interstate Fair 45,000 0 0 0 0 0 0 0 0 100.0% County Fair Marketing 0 47,000 0 0 0 0 0 0 0 100.0% 2018 Fair Marketing 0 0 50,000 0 0 0 0 0 0 100.0% 2019 Fair Marketing 0 0 0 0 60,000 0 0 0 0 100.0% Subtotal Dept Group Revenue: 5,197,573 4,983,384 5,369,959 5,056,518 5,116,518 3,333,759 0 0 5,261,393 104.1% Fair & Expo Center 0 0 0 335,885 386,970 0 0 0 391,000 116.4% Refunding of Bond Issues 0 0 0 0 0 0 0 0 0 100.0% Subtotal Dept Group Revenue: 0 0 0 335,885 386,970 0 0 0 391,000 116.4% Total Dept Group Revenue: 5,197,573 4,983,384 5,369,959 5,392,403 5,503,488 3,333,759 0 0 5,652,393 104.8% 2019 YTD 2019 Suppl. 2020 Prel. Prel. Bud ! Expenses 2016 Actual 2017 Actual 2018 Actual 2019 Adopted 2019 Modified Actual Estimated Request Budget Adopted Fair & Expo Center 2,477,681 2,465,815 2,678,990 2,218,285 2,265,680 1,365,353 0 0 2,283,195 102.9% Fair Event 1,940,937 1,964,270 2,053,172 2,004,859 2,006,043 898,371 0 0 2,099,939 104.7% Non Operating 696,459 664,278 648,482 996,830 996,830 294,414 0 0 996,830 100.0% Refunding of Band Issues 0 0 0 0 2,506 0 0 0 0 100.0% County Fair Marketing 0 47,000 0 0 0 0 0 0 0 100.0% 2018 Fair Marketing 0 0 50,000 0 0 0 0 0 0 100.0% 2019 Fair Marketing 0 0 0 0 60,000 0 0 0 0 100.0% Subtotal Dept Group Expense: 5,115,078 5,141,363 5,430,645 5,219,974 5,331,059 2,558,139 0 0 5,379,964 103.1% Fair & Expo Center 0 0 0 172,429 172,429 0 0 0 272,429 158.0% Subtotal Dept Group Expense: 0 0 0 172,429 172,429 0 0 0 272,429 158.0% Total Dept Group Expense: 5,115,078 5,141,363 5,430,645 5,392,403 5,503,488 2,558,139 0 0 5,652,393 104.8% BD53 - 3Yr Dept Group Summary Page 2 of 2 9124/2019 2:21:57 PM STATE OF WASHINGTON Municipality DETPC.HFiEF E US11N ,SS I'CENS_". SPOKANE COUNTY AUDITOR SPOKANE COUNTY FAIR & EXPO CENTER 404 N HAVANA SPOKANE, WA 99202-4690 TAX REGISTRATION - ACTIVE Issue Date: Unified Business ID #: Business ID #: Location: Expires: CITY ENDORSEMENTS: SPOKANE VALLEY GENERAL BUSINESS - NON-RESIDENT #02398 - ACTIVE this document lists the registrations, endorsements, and licenses authorized for the Nosiness named above. Gy accepting this document, the licensee certifies the information on the application was complete, true, and accurate to the best of his or het ;mutt ledge, and that business Will be conducted in compliance pith all applicable Washington state, count}, and city regulations, Sep 20, 2019 328040473 001 0015 Sep 30, 2020 t)treetor, tra rar8mrnt of Rr,rotto 46,0 t. Spokane County Fair and Expo Center Advisory Board Craig Opsal Clint Branz Wayne Brokaw Lee Cameron Scott Peterson Jeff Sevigney Kary Gibbs Fair and Expo Staff Erin Gurtel, Director Craig Crocker, Facilities Manager Rachelle Buchanan, Marketing and Sales Manager Jessica McLaughlin, Fair Coordinator William Johnston, Accounting Heather Beavers, Administrative Lily Montgomery, Administrative Terry Dickinson, Events Coordinator Mark Harris, Maintenance Supervisor Jason Hibbs, Maintenance Supervisor Gregg Knapp, Maintenance Cory Goltiani, Maintenance Lynn Darrah, Maintenance Tim Richardson, Maintenance Jared Burgess, Maintenance 2019 Spokane County interstate Fair Sponsors Organization Aetna BECU Boot Barn Broadway Court Butler Amusements Columbia Bank Comcast Costco Dave Smith Motors Geico Appleway RV Humana Lexar Homes Mattress Firm McDonalds Motion Auto Area of Sponsorship Senior day Day Sponsor and Bites/Beats Stage Rodeo Senior Day Major Sponsor Major Sponsor Supporting Sponsor Supporting Sponsor Supporting Sponsor Major Sponsor In -Kind Senior Day Supporting Rodeo Major Sponsor Rodeo Sponsor Car Show North 40 Rodeo Sponsor Pepsi Major Sponsor Spokane Tribe Supporting Sponsor Washington Health Plan Finder North Stage Washington Lottery Day Sponsor Wheatland Bank Rodeo Sponsor US BANK Family Fun Stage Ziggy's Pig Races 2020 LODGING TAX GRANT APPLICATION TABLE OF sOFENTS Section Page I. Project Application 2 Executive Summary 3 11. History 4 111. Project Summary 5 IV. Scope of Work 6 V. Impact on Tourism 8 VI. Spokane Valley Council Goals 9 VII. Project Budget 11 VIII. Attachments 13 a. Board of Directors b, Most Recent Approved Budget c. Board Authorization d. Copy of State Certificate of Non-profit e. 2020 Spokane Valley: Benefit of Sports Presentation (79) Spokane SPQR FS 1 A P O.J ECT City of Spokane Valley APPLICATION FOR 2020 LODGING TAX GRANT Submitted: October 2019 APPLICATION Project title: Spokane Valley: Sports Tourism Development and Marketing okane SSPOR`rS Type of Project: Active recruitment and execution of Sporting Events that create a significant impact on hotels, restaurants, businesses, and residents of the Spokane Valley. Admission charge: Yes — depending on the event recruited. Some sports events are ticketed Applicant: Spokane Sports Commission Phone: 509-893-5449 (office) 607-279-9067 (cell) Email: ashleyb@spokanesports.org Address: 714 N. Iron Bridge Way, Suite 202 Spokane, WA 99202 Applicant: Non-profit 501(c)(3) registered in WA Contact Person: Ashley Blake, Director of Sports Development (address / phone same as above) Amount requested: $ 50,000 Applicant's match: $828,800 Total project budget: Entire Budget for Organizational Operations in 2019: $ 1.64M New or Continuing activity: Continuing 2 Spokane SPORTS EXECUTIVE SUMMARY Spokane Sports thanks the committee for reviewing our 2020 application for LTAC funding. We have a continued dedication to developing tourism in the region and the Spokane Valley. Financial Ask: $5Q000 to support sports tourism efforts by Spokane Sports Commission in 2020. Active Marketing Arm for Spokane Valley: The Spokane Sports Commission actively pursues sporting events for the entire Spokane region, directly resulting in big economic wins for Spokane Valley. Our nationally recognized, full-service events team is capable of executing every component of a Championship event from research, bidding, event logistics, marketing, public relations, hotel block management, transportation, and athlete services. Capabilities: Recognized as a leader in the sports tourism industry, Spokane Sports has continually grown sports tourism for the region by developing strategic regional, national, and international relationships and staying ahead of competitive markets of our size—all in part from a long history of consistent funding and regional support. The Spokane Sports team has a strong reputation of executing successful events which secures our future growth. Stability: We would like to work with the committee to ensure stable funding and support of sports tourism efforts. To secure events, we make significant financial commitments often 2-3 years into the future and need to ensure consistent support from the City of Spokane Valley. Consistent funding allows us to uphold long-term commitments to our clients—and ultimately securing predictable business for Spokane Valley hotels and businesses. Improved Collaboration: Spokane Sports has developed deep-seated relationships with our clients (regionally, nationally and internationally) but realize we could improve our benefit to Spokane Valley by achieving greater local collaboration in 2020 and beyond. By teaming with Visit Spokane, Chamber of Commerce, Area Businesses, and City of Spokane Valley, we can maximize effectiveness to the Spokane Valley. 3 IL HISTORY OF SPOKANE SPORTS COMMISSION pokan2 SPORTS Incorporated in 1989, the Spokane Sports Commission (SSC) is 501(C)(3) nonprofit economic and community development agency comprised of civic and business leaders who recognize the benefits associated with sports and its related activities. The Spokane Sports Commission was the first Sports Commission established in the Northwestern states. In regard to sports tourism, Spokane has broken barriers and set records, time and time again. We have been part of an impressive run of National, International, and Olympic Trial events while setting attendance records and receiving accolades from governing bodies of sport. Today, we face new challenges. Cities and towns across the country have realized the benefit of sports tourism and are investing more than ever in their regional sports marketing efforts— including greater funding, newer facilities, sophisticated teams, and innovative ideas. The competition is fierce when it comes to bidding for sports events. Cities are expected to contribute significant funds towards hosting and servicing events. The Spokane Sports Commission has already won many events for 2020, which include future financial commitments on behalf of the community. These outstanding contracts make future community support imperative from public funding to private donors. It is well known that sports improve communities and drives economies. The Spokane Sports Commission has an experienced team committed to our region's sports community. It's only with the continued support of our community as a whole that we are able to advance sports in the Spokane region What We Do: • Sports Event Development & Recruiting • Event Promotion, Marketing & Media • Travel & Housing Coordination • Event Logistics & Management • Information Resource for Athletes • Facility Development & Improvement • Financial Support & Incentives Clients We Work With: • 31 U.S. Olympic Sports Governing Bodies • Amateur Sports Governing Bodies • College Conferences • International Sports Federations • Paralympic Sports Federations • Privately Held Sports Events Client Priorities for Selecting Spokane Region Over Competitors: • Incentives Provided by City • Sports Services & Capabilities • Quality of Local Organizing Committee • Quality of Facilities • Housing & Accessibility • Reputation in Sports Community 4 (1 Spokane III.. PROJECT SU MA The Spokane Sports Commission provides the leadership and experience to develop, market, and promote the region as a premier destination for a diverse number of sporting events and their related activities. Recognizing that competitive sports events bring valuable tourism dollars to the region and promote a positive image of the community; The Spokane Sports Commission seeks funding in order to maximize the City of Spokane Valley's competitiveness in the regional, national, and international sports scene. Sports Tourism: A Great Investment for Spokane Valley in 2020 The Spokane Sports Commission is a tourism agency charged with generating Lodging Tax revenue and requires consistent support from the Spokane Valley to continue the cycle of meeting room night goals. It is a misconception that venues have to be located in the Spokane Valley to make an impact on Spokane Valley hotels. Regardless of where the event facility is located, attendees choose to stay in various parts of the region. In 2020, we are estimating $17M in economic impact for the Spokane Valley. This figure accounts for sports tourism spending throughout the Valley on hotel overnight stays, retail, recreation, transportation, and meals. On average, 25-30% of athletes and their travel party choose to stay and spend their money in the Spokane Valley, regardless of where the event is held in the city. In 2020, we are anticipating generating nearly 20,000 hotel room night stays for the Spokane Valley. Spokane Sports Commission Differentiator: One of The Most Experienced Teams in the Country The Sports Commission team is specialized and has experience in all aspects of sport marketing, promotions, event management, and the hospitality industry. We are one of the most experienced Sports Commissions in the country and offer unique services that exceed competing cities. Sports Development: • Event Research • Bid & Event Budget Development • Client Relationship • Local Club Development Marketing & Communications: • Graphic Design • Advertising • Media • Direct Marketing • Social Media • Athlete Experience Event Logistics: • Tournament Management • Equipment and Personnel Sourcing • Facility Contracts • Officials • Socials/VIP Events • Athlete Management Partnership with Local Advocates: • 100+ Regional Sports Clubs • Visit Spokane • Venues • Local Businesses • Spokane Valley Chamber of Commerce 5 s OPE OF WORK ff) pokane SPORTS A. Objective Actively market and promote the region as one of the premier destinations for sports events. Through a marketing program that builds partnerships with sports facilities, regional sports organizations, and national governing bodies of sport, the Spokane Sports Commission recruits, develops, and bids for events that generate tourism spending and brings national exposure to our area. Spokane Sports Commission Process to Hosting Major Championships in The Region: Step 1: Research & Development • Research sports events and emerging trends • Cultivate relationships with event rightsholders • Evaluate and bid on event opportunities that best fit within Spokane's capabilities • Develop ideas for new homegrown events • Establish local organizing committees • Advocate for local sports Facilities and improvements Step 2: Event Planning • Manage Hotel and Facility Contracts • Oversee Event Logistics • Source Vendors & Supplies • Provide Fiscal Management and Incentives • Develop and Implement Marketing & Communication Strategies • Website, Photography and Video Services • Athlete Registration • Volunteer & Officials Coordination Step 3: Event Execution • Event Set-up/Teardown • Day -of Event Management • Staffing & Volunteers • Event Media • Athlete & Officials Communications and Hospitality • Special Events 6 Spokane SPQR7S B. Community Benefit Drive year-round traffic to Spokane Valley hotels, restaurants, and businesses. In addition, sports tourism offsets taxes for Spokane Valley residents by generating sales tax revenue that is realized through attendees patronizing Valley businesses. • Timeline of Project: Year-round efforts to recruit and execute championships that impact the Spokane region. Special focus on the 'need period' for Spokane Valley businesses; November- ApriL • Seasonal Impact: There are no seasonal limitations to when Sports Tourism can occur. • Weather-related Constraints: There are no weather-related constraints that impact when Sports Tourism can occur. • Measuring Success: Several methods will be utilized to measure the success of Sports Tourism in the Spokane Valley. Post event, we work with area hoteliers on hotel room night reports to estimate the total number of hotel rooms a sporting event created in various parts of the city. We also survey attendees to determine which segment of the economy they spent money on; retail, accommodations, rental car, entertainment, or recreation. The information is utilized to calculate the economic impact for each specific event. 7 Spokane SPORTS V. IMPAC- ON TOURISM Economic Impact At -A -Glance The immediate economic boost sports events bring mean a big win for everyone in the Spokane region, but it's just a small glimpse into the power of sports tourism. Research has shown, sports tourism has a larger effect on a community. When young athletes, who comprise the workforce of tomorrow, leave with a positive impression of a community, they use that experience as a deciding factor on where to live, go to college, or start a career. By building a strong sports culture, Spokane is developing a base for long-term economic prosperity and growth. Projected Number of Visitors to Spokane Valley for Sports Tourism in 2020 Total overall attendance Attendees who travel 50 Miles or more to attend Total Of total, attendees who traveled from another state or country Attendees who stayed overnight Paid Accommodations Unpaid Accommodations Paid Lodging Nights 34,618 30,000 20,000 2,200 2,600 19,400 Methodology for Estimating Visitor and Overnight Stays Attendance and hotel stays are based on hotel/motel data matched against actual registration numbers of athletes' competing in events to estimate visitor counts. When estimating, the Sports Commission only measures visitors who have traveled 50+ miles from their point of origin, the industry standard for requiring an overnight stay. 8 VL SPOKANE VALLEY COUNC L DIALS AND PRIOR T s 95 pakane SPORTS Sports Tourism Objectives Before pursuing or developing events, the Sports Commission evaluates the overall community benefit of each event based on the following criteria— in order of priority: • Total tourism impact, room nights being a priority • Time of Year, focus on shoulder season of region from November -April • Scope of the media and broadcast exposure generated by the event • Quality of life and entertainment value • Potential for event management and operational spending locally • Benefit to local sport programs and/or charities Positioning: Spokane Valley is Ideal for Athletes With most events, athletes have the ability to independently choose their hotels, no matter competition location. It is important to note that sporting events have regional benefits. Events staged in other areas of the community still positively impact the City of Spokane Valley with teams and their fans utilizing valley hotel/motel properties, restaurants, and retail centers. The Valley's numerous high-quality, service -focused hotel properties are typically the first choice for many sports teams. Sports Tourism Hotel Selection Priorities: • Free Parking • Free Breakfast • Room Night Cost • Trusted hotel brands/reward points & perks • Athletes rent cars and are willing to drive to venues • East access to grocery stores, dining, entertainment "Youth and amateur sports tournaments are fairly low -investment opportunities that smaller communities can explore with large returns. Communities that want to build their economy by attracting entrepreneurs, first need to find ways to expose those individuals to their regions. One of those ways is through youth and amateur sports tournaments." (Chen and Hsu - The Journal of Global Business Management) 9 Spokane SPoR rS Sports Facilities Objectives The Spokane Sports Commission's structure builds a broad coalition of civic leaders to help spawn public/private investment that focuses support in the development and improvement of regional sports facilities. Currently, the SSC is engaged in efforts to develop sports venues to attract new events with the greatest geographic benefit to the Spokane Valley. In addition, these efforts will help meet the growing demand by Valley sports programs for additional and improved facilities. "The sports event industry often is said to be recession -resistant, and there are a number of reasons for this. For example, many events, whether for youth, adult, amateur, college or professional, must take place every year, so the demand for tournament venues remains high." (source: Dr. Andrew Zimbalist, Smith College Economics Department). Collaborating to Ensure Successful Venues To attract events, sports venues must be well maintained, properly managed, and most of all, marketed and ultimately sold—all part of a solid operational plan. We would like to extend our expertise in sports tourism to the Spokane Valley council as they select and design a venue for the Spokane Valley to own and operate–specifically designed to generate sports tourism for the region. MT Spokane Nordic Center $5 million expansion of the Nordic ski area to include a new 15K sq.ft. lodge & learning center, expanded parking, and development of stadium area for start/finish. Once completed, the center would qualify for an array of major cross-country skiing events. The SSC is working with State Parks and the Nordic Assn. to help develop a funding strategy while advocating for the project. Plantes Ferry Sports Complex Renovation Spokane County Parks has proposed to the Commissioners a $10 million renovation of complex. This project will significantly upgrade the 5 -softball fields to "tournament quality" allowing the Sports Commission to pursue major tournaments. When combined with the Merkel Complex fields, the region will be capable of securing large highly sought-after ASA tournaments. In addition, the project will convert 2 -soccer fields to artificial turf with lights. This will not only provide opportunities to host visiting teams and tournaments, but also expand the soccer season for local sports programs. The SSC is working with the Parks Department to advocate for the project and help secure funding. HUB Sports Complex Capital Campaign A key venue for the region, the SSC is currently supporting and has contributed to the HUB capital campaign. In addition, the SSC supports their grant applications. 10 1 PROJECT BUDGET 2020 SSC Proposed Budget Summary Revenue Expense * County Rental Car Tax Public Facilities District (LTAC) Public Facilities District (5%) City of Spokane Lodging Tax City of Spokane Valley Lodging Tax City of Liberty Lake Lodging Tax Tourism Promotion Area * Unrestricted community programs Total Sala ries/benefits/taxes Office administration Marketing & Development Event Expenses & Incentives Unrestricted community programs Tota 200,000 411,000': 132,000 30,000 50,000 5,000 840,000 39,600 $ 1,707,600 $ 715,000 150,000 267,000 540,000 35 000 $ 1,707,000 * Revenue sources contracted for 2020. All others are proposed and still TBD. Spokane SPORT 11 V111. PROJECT BUDGET S CATEGORY EET SpS�okaC)R�S ne GRANT AMOUNT MATCH TOTAL REQUESTED FILLED OUT BY MUNICIPAL AGENCY: 1. MUNICIPALITY TOURISM MARKETING 2. MUNICIPALITY TOURISM EVENT AND FESTIVAL 3. MUNICIPALITY FACILITIES (OPERATIONS AND CAPITAL) FILLED OUT BY NON-PROFIT AGENCY: 4. NON -MUNICIPAL ENTITIES PROMOTING AND $25,000 $828,800 $853,800 ADVERTISING TOURISM 5, NON -MUNICIPAL ENTITIES FOR MARKETING AND $25,000 $828,800 $853,800 OPERATING EVENTS AND FESTIVALS 6. NON -MUNICIPAL ENTITIES FOR OPERATIONS OF 0 0 0 TOURISM -RELATED FACILITIES OWNED BY NON-PROFIT ORGANIZATIONS TOTALS $50,000 $1,657,600 $1,707,600 12 VUL AllAC NEWS A. BOARD OF DIRECTORS Cajer Neely Board Chair Retired Brook Baker -Spink Baker Construction Herb Ratchford Greater Spokane League Lynnelle Caudill The Davenport Collection Brandon Haugen Kalispell Development Corp PRINCIPAL STAFF MEMBERS Eric Sawyer President/CEO Paul Christiansen Director of Event Logistics Rustin Hall Board Vice -Chair A LSC Architects Stephanie Curran Public Facilities District Bill Maxey Maxey Law Offices Bryn West River Park Square Catherine Brazil University of WA Jodi Kayler VP of Marketing & Communications Spokane SPORTS Barb Richey Board Treasurer Eastern Washington University Dr. Jeff Geldien Gonzaga University Alexis Alexander Avista Utilities Rita' Santillanes Peppertree Inns Company Ashley Blake Director of Sports Development 13 2019 ANNUAL APPROVED BUDGET Income Support Liberty Lake LTAC/TPA 8,000.00 Public Facilities District (5%) 132,000 00 Public Facilities District LTAC 411,00000` Valley Lodging 0.00; Rental Car Revenue 200,000 00; Spokane City Lodging 42,000.00 TPA 850,000 00 Total 1 - Support 1,643,000.00 Programs Youth Sports Awards Revenue Youth Sports Awards Sponsors Hall of Fame Rev H o F Donations H o F Sponsors Partner Program Total 2 Programs Other Revenue Interest Equipment Rental Total Other Revenue 3,000.00 10,000 00 3,000 00 500.00. 13,500 00 10,000 00; 40,00 00 ,000,00 0.00 ,000.00 Total Income 1,684,000.00 Spokane 14 Expense ........................................ . . Personnel Ex Employee Wellness 7,00000 Cell Phone Reimbursement 9,000.00 Simple Matching 18,000.00 Salaries 560,000.00 Payroll tax 45,000 00 Health Insurance 60,00000 Cont. Education 2,000.00 Payroll Service 2,500 00 Vehicle/Mileage 7,500,00 Total 10 Personnel Ex 711,000,00 Sports Development Facility Development 5,000.00 Board Travel 1,000.00 Local Hosting 5,000.00 Unrestricted Local Hosting ;9,000,00 Destination Marketing (total) 127,700.00 Natl & Regl Event Dev (total) 402,810,00 Local Event Dev (total) 204,700.00 Total Sports Development 755,210 00 Gen & Admin Business Hub Lease ;7,300.00 Bank Fees 100.00 , Meetings ; 8,000.00 Computer 9,000.00 Insurance %3,500.00 .' Office Sup 10,000.00 Postage 4,000.00 ; Rent 80,000.00 Phone Data 7,000.00 Prof Fees 6,000.00': Dues and Subscriptions 6,000.00 Credit Card Processing 2,000.00 Misc Admin ;:4,000.00 Total Gen & Admin 146,900,00 l Programs Hall of Fame Youth Awards Total Programs Total Expense 15,000.00 18,000.00 33,000.00 1,646,110• 00 Spokane SPORTS 15 Spokane SPCsRTS September 15, 2019 To whom it may concern: At the September 2019 Board of Directors meeting of the Spokane Sports Commission, the Board authorized Eric Sawyer, Pres/CEO to pursue all sources of applicable lodging tax grants. _"_7) Cajer Neely Board Chair 16 Spokane SPORT� The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded form participation in, denied the benefit of, subjected to discrimination under, our denied, employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant Application and will comply with all provisions thereof. Certified By (signature) (print or type name) Eric Sawyer Title President / CEO Date 1 October 2019 17 • / •/ • .• • i! IN-ERRAL REVENUE SET(L: 0ISIRIcT DIRECTOR , PO EiaX 36001 STOP: SF -4-4-45 f .. SAN FrANCISCO, CA 9-1102 b',:•SP Date, FEB 7. 3 HT UREATi:R SPOKARC rOUNOAY7ON 2)2 E SPRAGUE SPOkANC 14A 9Y206 DEPARTMENT OF THE TREASURY ..tIc51 F:CW,T;SER it±L'r Ac,,deni!! Dear Applicant!? This modlhes our letter of the above h; which HC: stated that you Would be teatkd as )11 erganixotioa that is tic4: o peivate foundation until the expiration of Your vm rulinu period, Your exompt stwtui: nndee secti*n 1501(o). of tho internki kovenue Code as en organizationdesc'ribed in iectior, UOlfc)f8) ls still in effect. Erased OD the lnformation you submitteds He hove determined t.hat you aee not a private foundation with' the meaninn of section Li05a) mf the Code hecause you are au organization c-IY th* type described in section 509fa:lit) and 170(b)fl)CA)(vi), Orantors and cohtributors ma,/ rely on this determination unless the Internal Revenue Service publishes notice to the contrary. HoWevar; if you lose your section 509faifi) stai,:usi a grantor or contributor may hot rely on this detemination if he or she was in part! responsible f.r, or was aware of5 the act or failure to act/ or the substantial or material change on toe part of the organization that resvited lr your loss of such status/ or if he or she acquired knowledge that the Internet Revenue 'ervico had given notice that you would no iongee he classified 135 a section 509fa)(1/ organigation. If He have indicated in the heading of this letter that all addendum applies/ the addendum enclosed is an inteprai part of this letter. tlecause this letter could help resolve any Questions about your private foundation status/ please keep it in pur permenont records. If you have any queWons/ please contact the person whose name and telephone number aro shown above. Sincerely yourc,./ District Director Lotter 1060(U/CM • • Internal Revenue Service Department of the Treasury District Director nate: FEB 2 3 1987 a Greater Spokane Sports Association You r,oa tion west 1020 Riverside Avenue. Spokane, Washington 99201 Daar App1i sant : Employer identification Numh.n 91-1353931 Accounting Perl❑d Ending: December 31 Foundation Status Classification: 509(a)(1) and 176(b)(1)(A)(vi) Advance Ruflng Period Ends: December 31, 1990 Parson to Contact: FO beak Officer Contact Telephone Number: (206) 442.5106 Based on information supplied, and assuming your operations will be as stated in your application for recognition of exemption, we have determined you are exealpt from Federal income tax under section 501{c}(3) of the Internal Revenue Code. 1 3 Because you are a newly created organization, we are not now making a final, determination of your foundation status under section 509(a) of the Code. However, we have determined that you can reasonably be expected to be a publicly supported organization described in section 509(0)(1) & 170(b)(1)(A)(vi) •, Aaoordingly, you will be treated es a publicly supported organization, and rot as a private foundation, during an advance ruling period. This advance ruling period begins an the date of your inception and ends on the date shown above. Within 90 days after the end of your advanae ruling period, you must submit Etc us information needed to determine whether you have met the requirements of the applicable support test during the advance ruling period. If you establish that ou have been a publioly supported organization, you will be classified as a 'section 509(a)(1) or 509(e)(2) organization as long es you continue to meet the requiremeits of the applicable support test. If you do not meet the public support requirement during the advance ruling period, you will be classified as a private foundation for future periods, Also, if you are classified as a private foundation, you will' bo treated as a private foundation from the date of your inception for purposes o sections 607(d) and 4940. Grantors and donors may rely an the determination that you aro not a private foundation until 90 days after the end of your advance ruling period. If you submit the required information within the 90 days, grantors and donors may continue to rely on the advance detertiination until the Servioo makes r, final determination of your :.'nundatian status, However, if notice that you will no longer be treated as a section 509(a)(1) organization is published in the Internal Revenue Bulletin, grantors and donors may not rely en this detormin tion after the date of ouch publication. Also, a grantor or donor may not rely an this determination if he or she was in part responsible for, or was aware of, the aot or failure to act that resulted in your loss of section 509(a)(1) status, or acquired knowledge that the Internal Revenue Service had given notice that you would be removed from classification as a section 5t19(a)(1) organization. Cavae) P.O. Box 21224, Seattle, WA 98111 Letter 1045(00) (Rev. 10-83) • • If your sources of support, or your purposes, character, or method of operation change, please let us know so we can consider the effect of the change on your exempt status and foundation status. Also, you should inform us of all changes in your name or address. As of January 1, 1984, you are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $10(' or more you pay to each of your employees during a calendar year. You aro not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations aro not sutject to the excise taxes under Chapter 42 of the Coda. However, you are not automatically exempt from other Federal excise taxes, If you have any questions about excise, employment, or other Fodoral taxes, please let us know. Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies. devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet tho applicable provisions of sections 2065, 2108, and 2522 of the Cade. You are required to file Form 990, Return of Organization Exempt from Income Tax, only if your gross receipts eaoh year are normally more than 425,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of your annual accounting period. The law imposes a penalty of $10 a day, up to a maximum of $5,000, when a return is filed late, unless there is reasonable oause for the delay, You are not required to file Federalinoome tax returns unless you are subject to the tax on unrelated business income under seotion 511 of the Code. If you are subject to this tax, you must file an income tax return on Form 990—T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your present ar proposed activities are unrelated trade or business as defined in section 513 of the Code. You need an employer identification number oven if you have no employees. If an employer identification number was not entered on your application, a number will be assigned to you and you will be advised of it. Please use that numb.9r on all returns you file and in all oorrespondenoe with the Internal Revenue Sr,•vioo. Because this letter oould heap resolve any questions about your exempt status and foundation status, you should keep it in your permanent records. If you have any questions, please oontaot the person whose name and telephone number are shown in the heading of this letter. cot Paul. D. Fitzpatrick 1100 Old Nations]. Bark Building Spokane, Washington 99201 Sincerely yours, Distriot Director Letter 1045(00) (Rev. 10-83) •u SPOKANE VALLEY: BENEFIT OF SPORTS rs> Spokane THE PLAYBOOK • Meet the Players • Game Day Strategies • Record -Breaking Stats • staying Competitive Meet the Regional sports Team One of the most experienced sports tourism teams in the USA. Eric Sawyer, President Ashley Blake, Sports Development Cherie Gwinn, Sports Development Anna Henry, Sports Development Darb Anuvino, Finance lledi Kayifr, Marketing 8 omm nrcalions ammieniflcaaVenan. s e Marketing n�a kHaynes. Public RelatiensRelations!!ommn Paul Christiansen, Event Management 1001 Staff To eth�r,thisteam Retention 0 h S SUCCessfuUy haste 300+ major since 2016 sports events WE WIN EVENTS WITH AWARD-WINNING SERVICE Spokane Sports Named 2019 Top Sports Commission by National Association of Sports Commission Marketing Com Unicatioris_ 13 andingfCreaily Strategy Advertising PR/Media Web Dev pment Social Media Athletefxperrence Event .MarRetin ON STAFF Event t.ogistics Tournament Management Equiprnent and Personnel Sourcing Facility Contracts. Event Logistics Client Fulfillment LSports Expertise � Volunteers elating Event Manp Extended Sales ADVOCATES Visit Spoka tta'' Venues Lit Businesses Chamber of Commerce 1,...; Frant tine to Great AthieteExperience A LOOK AT THE NUMBERS 2019 Spokane Sports Operating Budget: $1.64M Administration Personnel Marketing & Development Programs WE'VE HAD RECORD GROWTH IN SPORTS REGIONWWE 2019 Regional Impact of Sports: 67 Events Hosted Resulted in $58.4 Million Economic Impact Hosted 44,345 Athletes + 54,398 Fans 2019 Spokane Valley Impact 16,439 Room Nights $16.5M Economic Impact REGIONWIDE ANNUAL HOTEL ROOM NIGHTS 60,000 45,000 30,000 15,000 All 2013: 25,800 Regions 2019; 62,000 0 2013 2014 2015 2016 2017 2018 2019 2020 SPORTS FORECAST 2020 Sports Events: All Regions 66 Events Won $540,000 Direct Event Costs for Spokane Sports $61.3M Direct Visitor Spending 69,335 Estimated Hotel Room Nights Estimated 49,454 Athletes + 54,402 Fans 2020 Spokane VaRey Impact $17.1M Direct Visitor Spending 19,400+ Hotel Room Nights TESTIMONIAL "The sports segment is always traveling, regardless of what is happening with the economy. Our limited service hotels are a perfect fit for the sports teams, individuals and families! Sports business is valuable to us as well as the surrounding restaurants and convenience stores. We must continue to aggressively seek tournaments for the Spokane region." Jody Sander Director of Operations I Sterling Hospitality FUTURE OF SPORTS • Spokane Region is recognized nationally as an excellent host city for sports. • Winning events is increasingly competitive among cities, costing more incentives per event. • Each year, Spokane Sports turns down opportunities for more events because of budget constraints. • More money allows Spokane Sports to grow the budget and win more events on an annual basis. • Tourism funding needs long-term commitment across the entire region to uphold financial commitments made to clients. CASE STUD`: WINNING 2021 USA TRACK & FIELD JUNIOR OLYMPIC :Ross COUNTRY SPOKANE VALLEY 2,100 Youth Competitors + 4,000 Visiting Spectators=4x500 Room Nights $100,000 Cost to Host=$1.9MiU ion Economic Impact Extensive Event Research and Client Development Event Cost to Spokane Sports: $15J00D °1)-* Event & Course Design Awarded Event by USATF Bid Strategy & Leadership Site Visits Development Event Planning Begins Local Club & Hotel Development Athlete Destination Marketing Event Execution Event Cost to Spokane Sports: $05.000 SOIQ".NE VALLEY 15 R ATHLETES IDEAL F With most events, athletes have ability independently choose their hotels, no matter venue location. Hotel Selection Priorities: • Free parking • Free breakfast • Room night cost • Trusted hotel brands/reward points & perks • Athletes rent cars and are willing to drive to venues • Easy access to grocery stores, dining, entertainment 49, 00 ATHLETES ARE TRAVELING TO SPOKANE REGION IN 2020. With improved teamwork and collaboration, Spokane Valley can increase hotel stays and maximize impact. COLLABORATE TO IMPROVE STRATEGIES TO INCREASE ATHLETE STAYS Spok$ne Spokane • Improved Athlete • Provide Visitor Communications Information & Promotions • Video Content • Encourage Extended Stays • Social Media • Promote Trails & • Maps/Visitor Info Recreational activities CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES 1. PROJECT APPLICATION DEADLINE: October 4. 2019 before 4:00 p.m. Project Title: Valleyfest Type of Project: Community Festival Will there be an admission charge for this activity? Yes No if so, how much? No Applicant: Valleyfest Phone: 509-922-3299 E-mail infonvalleyfest.orq Address: P.O. Box 368 Spokane Valley, WA 99037;10814 E. Broadway Spokane V, WA 99206 City: Spokane Valley State WA Zip Applicants are: Non-profit yes Public/Municipal Agency Must be a non-profit 501 (c) (3) or 501 (c) (6) or a public agency to be considered for funding. Contact Person (if different than applicant): Peggy Doering Phone: 509 922-3299 E-mail peggy(a7valleyfest.orq Address P.O. Box 368 SV WA 99037; 10814 E. Broadway SV WA 99206 City Spokane Valley State WA Zip Amount requested: $150,00 Applicant's match: $25,000 Total project budget: $240,000 Is this a new or continuing activity? Continuing Valleyfest Request for 2020 -City of Spokane Valley Lodging Tax Grant Page 1 I. HISTORY Valleyfest is a non-profit committed to Spokane Valley prosperity. The Valleyfest mission is to produce community driven, safe, family-oriented, visually dramatic festivals. Valleyfest exposes the talent that enriches the region and celebrates the visual and performing arts, education, science, and recreation so the entire community can experience them. A part-time staff of one, summer interns, and community volunteers work throughout the year securing the funding necessary to provide safe, quality events, which showcase the Spokane Valley. Over the years, the average economic impact of Valleyfest is estimated at 1.8 million dollars for the three-day festival. 11. PROJECT SUMMARY Valleyfest requests a grant to market and advertise to the Inland Northwest Region which includes North Idaho, Western Montana, and Eastern Washington. Valleyfest brings visitors to Spokane Valley and brings the community together to celebrate the assets of the Spokane Valley. The dates for the Cycle Celebration are July 26, 2020 and Valleyfest is September 25, 26 and 27th, 2020. Valleyfest will invite and market Spokane Valley to the Inland Northwest Region through TV, radio, social media, print, and email campaigns. The citizens of Spokane Valley and the business community benefit by having visitors spend money in the Valley while they visit Valleyfest. On-site spending and off-site spending related to the festival generates revenue for the local economy. 111. SCOPE OF WORK A. Marketing materials include the Cityof SpokaneValley Mirabeau Point Park and CenterPlaceRegional EventCenteras part of the media carnpaigns.Citizensof the Spokane Valley and surrounding region are invited to attend the three-day festival to watch the Hearts of Gold parade on Friday evening, register for recreational activities, enjoy free entertainment at the three live festival stages, and to engage with over 200 vendors at the event. B. Each year over 8,500 volunteer hours produce Valleyfest, the Spokane Valley Cycle Celebration, the Hearts of Gold parade, and the Spokane Valley Hearts of Gold float. The business community, the nonprofit sector, schools, and community outreach groups step forward tovolunteer for the events. Valleyfest is possible because ofthe donated time and energy by the community's citizens. The objectives are to create lasting sustainability and growth which economically benefit the City of Spokane Valley. Valleyfest is part of the cultural identity of the City of Spokane Valley bringing over 15,000 attendees to the Sprague Avenue parade and over 35,000 to Mirabeau Point Park, CenterPlace Regional Event Center, Spokane River, Plantes Ferry Park, and the Centennial Trail. V all e yfe st is a co mmunity-driv en, safe, family-oriented, visually dramatic festival in SpokaneValley and fundedthrough grants, sponsorships, and boothfees. Money fromthiseconomic grant isrequi red forthe organization to continue promoting Spokane Valley. Regional marketing develops Spokane Valley's tourism objectives. Through effective marketing and promotion, Valleyfest invites both event visitors and vendors to shop and stay in Spokane Valley, with Valleyfest as the primary incentive for conducting commerce. Expected visitors and participants in Valleyfest can be categorized into several groups—each with unique economic impacts on Spokane Valley. 1. New sales revenue to businesses in immediate and regional event vicinity 2. Exposure of Valley -based businesses to residents living outside Spokane Valley 3. Future Valley -based business opportunity 4. HotellMotel Room Nights 5. Branding/conununity advantages for Valley -based business. Research supports the fact that consumers may switch purchasing preferences to businesses that support favorable community causes/events, i.e. Valleyfest 6. Impact on restaurants, local vendors and merchants, and gas stations The Valleyfest volunteers work in collaboration with Spokane Valley businesses to reach more of the Spokane Valley business community. In 2019, Valleyfest and the Miss Spokane Valley Royalty Court attended the Lilac, Millwood, Tekoa, Fairfield, Davenport, Chewelah, and Deer Park community events inviting those communities to the Spokane Valley. C. Dates of Valleyfest for 2020 are September 25, 26 and 27th 2020 D. It is a seasonal activity appropriate to the locations. E. Yes, weather can be a factor to some events. F. Measures to evaluate its success. Valleyfest's specific goals for the grant funds are to market and invite the Pacific NW to visit Spokane Valley. At the event, Valleyfest collects attendee surveys that ask visitors where they are from, where they are staying and what shopping they plan to do while in the Spokane Valley. Without the Lodging Tax Monies, Valleyfest will have less money to advertise the event and promote the City of Spokane Valley. Funds are used to reach out to tourists outside of the greater Spokane area. Attendee surveys are compiled and analyzed to determine the economic impact of the event has on the community. Over the years, the average economic impact of Valleyfest has been estimated at 1.8 million dollars for the three-day festival. IV. Impact on Tourism Projected (expected to participate) Total Overall Attendance 33,000 Attendees who traveled 50 milesor more to attend .. Total 3,615 Of total, attendees who traveled from another state or country 1950 Attendees who stayed overnight Paid Accommodations 525 Unpaid Accommodations 650 Paid Lodging Nights* 525 *one lodging night = one or more persons occupying one room for one night V. Consideration of City Council Goals and Priorities In 2019, Valleyfest partnered with LiteFeet, to bring a country swing dance competition to the festival, called "Swinging in the Valley". LiteFeet was started with the mission of building dance as an industry in Spokane. They work with kids, teens, adults and seniors to get people moving, communicating and enhancing their levels of fitness, friendship and fun. Their goal is to increase quality of life across all demographics in the Inland Northwest! With the goal of showcasing Spokane, Litefeet is building scalable events that are attractive at the local level, but as additional resources are acquired, we will attract dancers from further and further afield. We are excited to continue to partner with Valleyfest and our amazing local non- profits to show THE WORLD what an amazing place Spokane and the Spokane Valley are to work, play, visit and homestead! In this second year, attendees came from Portland and Boise to compete. The Valleyfest 5KI10K Run is a Bloomsday Qualifier, which increases the registration for this segment of Multisport Sunday. Multisport Sunday is a triathlon, duathlon and a 5K/10K and the family bike ride. Valleyfest is always creating new events for Spokane Valley. The Hearts of Gold Parade Float started this year and visited the Spokane Lilac Festival, Davenport, Millwood, Fairfield, Tekoa, Post Falls, and Chewelah. Because of the interest in robotics/stem programs, Valleyfest is exploring a Maker Faire, mini module. In its simplest form, Maker Faire creates opportunities for conversations with Makers. Tech enthusiasts, crafters, educators, tinkerers, hobbyists, engineers, science clubs, authors, artists, students, and entrepreneurs all come together to show their projects and to talk about what they have learned. It is a community-based learning event that inspires everyone to become a maker, and connect with people and projects in their local community. This is a licensed event. Hotels are marketed on Valleyfest's website with their logos, location, and contact information. All the participating hotels were linked to from the Valleyfest webpage to their hotel link. The Valleyfest Website promotes and lists local Spokane Valley hotels. Spokane Valley Mall, a major sponsor of the festival, used 300 tent cards in the food court throughout August and September encouraging visitors to return to the Spokane Valley. Tent cards were also provided to the Spokane Valley hotels. From the numbers that we have from the registered events, festival attendees are shopping, dining and using hotels. The City of Spokane Valley Comprehensive Plan states "P -P1 Support performing arts, cornmunity events, and relevant facilities." Valleyfest supports the arts through the Artist Corner, working with the Spokane Valley Arts Council and local artists, 3 performing stages with dance, music and performance arts, and brings the community together for a full weekend of activities. Valleyfest markets the City of Spokane Valley and promote events that invite families to enjoy the beautiful area. Valleyfest will welcome tourists to Spokane Valley from July through September by promoting to Boise, Portland, Seattle, Western British Columbia, Missoula, Tri -cities, Yakima, Spokane, and Wenatchee. - Valleyfest is a non-profit organization. Valleyfest is funded through grants, sponsorships, and registration and booth fees. Money from the hotel motel tax grant is required to promote the City of Spokane Valley. A part-time staff of one, summer interns, and community volunteers work throughout the year securing the funding necessary to provide safe, quality events, which showcase the region. Each year over 8,500 volunteer hours are donated to produce Valleyfest, the Spokane Valley Cycle Celebration, the Hearts of Gold Parade and new this year the Spokane Valley Hearts of Gold Float. The business community, nonprofit sector, schools, and community outreach step forward to volunteer for the event and we could not do it without their time and energy. Our objective is the continued growth of Valleyfest as a premier regional event, which economically benefits the City of Spokane Valley. Valleyfest is part of the cultural identity of the City of Spokane Valley bringing over 15,000 attendees to the Sprague Ave parade and over 35,000 to Mirabeau Point Park, CenterPlace Regional Event Center, the Spokane River, and the Centennial Trail. The specific element for which we request funding is the marketing and advertising of Valleyfest to a 500 -mile radius. In order to accomplish this objective, our marketing message must be carried to a regional audience which includes all the Seattle, Portland, Boise, Tri -cities, Wenatchee, Missoula and Yakima. Regional marketing will develop Spokane Valley's tourism objectives. Through effective marketing and promotion, Valleyfest will invite both event visitors and vendors to shop and stay in Spokane Valley, with Valleyfest as the primary incentive for conducting commerce. Valleyfest meets community objectives by: • Providing free enriching experiences for the region's families, • Connecting people to CenterPlace Regional Event Center, the beauty of Mirabeau Point Park, and the City of Spokane Valley and the river that runs through it, • Spurring economic revitalization and development by hosting businesses to market their products to tens of thousands of potential customers, • Engage and build the community by: • showcasing the talent that enriches the Spokane Valley region; • accessing our community's nonprofit services; • giving exposure of the cultural arts and provoking the mind; • providing a wide range of artistic and multi-cultural experiences; • Attracting a diverse audience in culture, geography, and generations and • Creating an annual community driven, safe, celebratory event with lasting memories VI, Please detail the budget for your project. In addition to completing the chart below, you must also submit your general operating budget, or fund -level budget for public agencies. PROJECT BUDGET SHEET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $ $ $ 2. Non -municipal entities for marketing and operating events and festivals $150,000 $25,000 $175,000 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS $150,000 $25,000 $175.000 *While matching funds are not required, the amount of additionoi funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrirnination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Date: Internal Revenue Service Department of the Treasury P. 0. Box 2508 Cincinnati, OH 45201 Date: March 19, 2003 Person to Contact: Shawndea Krebs 31-02330 Customer Service Specialist Valleyfest Toil Free Telephone Number: P 0 Box 368 8:00 s.m. to 6:30 p.m. EST Veredale WA 99037 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 94-3t 52294 Dear Sir or Madam: This is in response to your request regarding your organization's tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than 525,000. if a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $2n a riay, up to a maximum of $1 n,nn0, when a return is filed late, unless there is rpasonahle cause for the delay. Ali exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. -2- Valleyfest 94-3152294 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this tetter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. if you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely. John E. Ricketts, Director, TE/GE Custorner Account Services VII ATTACHMENT 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. Valleyfest Budget 2019 Income Booth Income $35,000 Cycle Celebration $5,000 Hotel Motel Grant Cycle Celebration $1,000 Hotel Motel Grant Valleyfest $12,000 Economic Development Grant $49,687 Publication $10,000 Miscellaneous $4,824 Fundraiser $20,000 Sponsorship $80,000 Multisport Registrations $6,000 Total Income Exenses $223,511 Booth $2,000 Contract Services $5,000 Entertainment $32,000 Equipment Rental $20,000 Marketing Expenses $62,687 Event Production $28,000 Publication $6,000 Miss Spokane Valley $2,000 Fundraising expenses $5.000 Security $4,500 Office $14,500 Wages $34,500 Multisport Expenses $5,000 Volunteer Expenses $2,324 Total Expenses $223,511 Valleyfest Board of Directors Meeting August 15, 2019 Inland Northwest Insurance, 12319 E Broadway, Spokane Valley Cali to order 12:06 }tendance: President, Rick Wilhite; Secretary, Gail Bongiovanni; Executive Director, Peggy Doering; Carrie Ann ioag, Stephanie Hughes, Tim Lane, Katrina Nebel, Shirene Young. Proxies: Vice -President, Steve Florance; Treasurer, Rory Henneberg, Marcia Asmussen. Absent: Judy Lippman. Approval of July 11, 2019 minutes with correction: RUT AUG ON YO L T E DTEI MI R SONG--O A A HERE WILL- -FILL-8Q ME€-T1 G, "August 15 - Board meeting" Katrina Nebel-Motion to Approve; Tim Lane-2"d; APPROVED Introduction of New Board Members — Carrie Ann Hoag & Tim Lane WELCOME Carrie Ann & Tim Old Business- 1. Treasurer's Report — Rory Henneberg/ Rick Wilhite 1st Interstate $ 8,650.97; Washington Trust Bank $66,084.30: Total $ 74,735.27 2. Executive Directors Report — Peggy Doering (See attached ED Report) New Business 1. Bylaw Amendment — Rick WilhitelBoard discussion This wording would go in Section 2.2 and would follow Paragraph (c) and be titled (d) Electronic Voting. Paragraph (d) would become (e) and Paragraph (e) would become Paragraph (f). Wording would be as follows: (d) Electronic Voting. Electronic voting may be used for the solicitation of written consent as follows: Action Without Meeting. For purposes of taking action without a meeting, solicitation via electronic voting shall be permitted hereunder. Such procedure shall be initiated by the electronic distribution of related materials for consideration by the Board to all of the directors in Good Standing at the time of such distribution. Thereafter, such directors shall be permitted to cast their votes electronically in response to the distributed information and request for vote. The deadline for receipt of such electronic votes cast by the directors shall be no less than one (1) week from the date of the electronic request. Stephanie Hughes-Motion to Approve Electronic Voting as stated; Katrina Nebel-2"d; APPROVED 2. Proposal: Peggy has Board approval to submit Economic Development Grant and Lodging Tax Grant. Stephanie Hughes-Motion to Approve Grants Proposal; Carrie Ann Hoag-2"d; APPROVED 3. 30th Anniversary Committee — Peggy Doering/ Rick Wilhite/ Gail Bongiovannil Carrie Ann Hoag Several special events: Flamingo Rescue (fundraising for VF Children's Foundation) pink flamingo lawn ornaments; Queen Vera of Dale & King Otis of Orchards proclaiming all kids wishes come true;30 year timeline of VF in power pointe at CenterPlace; Riders of the Rockin' B performing (first year performing group); Oreo Cookie Stacking contest; parade float to ride acknowledging for long time board/volunteers. 4. National Dance Day — Gail Bongiovanni Please follow American Dance Movement across social media and like our Facebook page for updates and news about National Dance Day. http://americandancemovement.org/national-dance-dav/ YouTube Channel: @AmericanDanceMovement Twitter: @dancewithadm Instagram: @AmericanDanceMovement Facebook: @AmericanDanceMovement 5. For the good of the order- Valleyfest has Terrorism Insurance. We will discuss further next meeting. Adjourn 1:25 Dates for upcoming Meetings: 1. September 12 — Board Meeting (30th Year Valleyfest Coming Up) 2. October 10 - Executive Board Meeting 3. November 14 — Board Meeting — report on Valleyfest 4. December 12 — To be Determined 2019 - 2020 VALLEYFEST BOARD OF DIRECTORS Rick Wilhite — President Wilhite Enterprises 1010 Sunnyvale Lane, Spokane Valley, WA 99037 Home: (509) 922-3808 * Cell: 509-991-6634 willsite rick@hotinati.com Steve Florance - Vice President Inland Northwest Insurance 12319 E Broadway, Spokane Valley, WA 99216 Spokane Valley Rotary Work: (509) 892-6373 Cell: 509-953-7262 s(evef@iniandnwi.com Gail Bongiovanni — Secretary Gail's School of Dance 14120 E. Springfield, Spokane Valley, WA 99216-2053 Phone: (509) 922-4493 Cell: rai ldancer(c%j uno.com Rory Henneberg - Treasurer Umpqua Bank 507 N. Mullan Rd, Spokane Valley, WA 99206 Phone: (509) 842-1627 * Cell: 509-939-7908 Rory H.ennebert9,qp.unmpquabauk.com Marcia Asmussen 1606 S Blake Rd., Spokane Valley, WA 99216 Phone: 509-590-5412 marc ia221.4 (cv a h.o o, core. Carrie Hoag C&S Construction Spokane, WA Owner/Vice President/Project Manager 525 S. Barker Spokane WA 99016 Cellular: 509-998-7673 choag9796gcomcast.net Peggy Doering — Valleyfest Executive Director 11522 E. Sun View Cir, Spokane Valley, WA 99206 Cell Phone: 509-230-6829 * Office: 509-922- 3299 e:. (iivalle fest.oror doeriziapct v ,gnai4.com Stephanie Hughes Folding Tables Software Labs LLC 124 W 16th Ave, Spokane, WA 99203 Cell: (509) 994-8681 Home: 509-456-4722 stnnoman(a corcast.net Judy Lippman Cell: 509-294-1437 judylippman50@gmall,com Katrina Nebel 4321 S. Bowdish Rd Spokane Valley, WA 99206 Phone: 509-720-3675 knebel@yrncainw.org Shirene Young Inland Empire Paper Company 3320 N Argonne Rd, Spokane, WA 99212 Work: 924-1911x309 Cell: shireneyoung{a-iepco.corn Tim Lane Tim Lane Agency State Farm 1014 N. Pines Rd. Suite 101 Spokane Valley, WA 99206 Phone: 509 926-5135 tim(a),timelaneagency.com VII. ATTACHMENT 6 List co-sponsors, if any, by title and type. 2019 Valleyfest Sponsors City of Spokane Valley MultiCare Valley Hospital, Title Sponsor Modern Electric, Major Family Sponsor Inland Empire Paper Co, Main Sponsor The Current, Main Sponsor Spokane Valley Mali, Main Sponsor STA, Main Sponsor PacificSource Main Sponsor Fleet Feet, Main Sponsor BECU, Main Sponsor Sunshine Disposal, Partner Sponsor Waste Management, Partner Sponsor Pinecroft Business Park, Partner Sponsor Umpqua, Partner Sponsor Canopy CU, Partner Sponsor inlander, Partner Sponsor Bimbo Bakeries USA, Partner Sponsor Spokane International Airport, Supporting Sponsor Anderson & Peretti, Supporting Sponsor WA Arts Commission, Contributing Sponsor Horizon Credit Union, Contributing Sponsor Banner Bank, Contributing Sponsor Tim Lane Agency, Contributing Sponsor Spokane Valley Partners, Contributing Sponsor Dave's Bar and Grill, Contributing Sponsor Clearly Kombucha, Contributing Sponsor Office Depot, Contributing Sponsor Yoke's, Associate Sponsor Fred Meyer, Associate Sponsor Greater SV Rotary, Associate Sponsor Molina, Associate Sponsor WA Trust Bank, Associate Sponsor First Interstate Bank, Associate Sponsor Inland NW Insurance, Associate KIND Snacks, Associate Sponsor Avista, Event Day Sponsor YMCA, Event Day Sponsor CHAS Health, Event Day Sponsor Law Office of Dennis Cronin, Event Day Sponsor Jimmy John's, Event Day Sponsor Rich's Exxon on 16st, Float Sponsor Purfect Logos, LLC, Float Sponsor, Believe Bride, Float Sponsor Major Supporters also include: Spokane Valley Fire Department, Spokane Valley Police Department, Vera Water and Power, S.C.O.P.E. AMR, Zip to Water Central Premix, Department of Corrections, Troutlodge The Bike Hub Camping World CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES L PROJECT APPLICATION 54e,Yan im• 2019 CELEBRATION Project Title: 2020 Spokane Valley Cycle Celebration Webpage lxttps://www.cyclecelebration.com/ Facebook littps://www.facebook.com/spokanevalle cvclecelebration/ Twitter littps:/!twitter,corn/cycicekebration Type of Project: Marketing the City of Spokane Valley as a destination to cyclists and their families Will there be an admission charge for this activity? Yes Applicant: Valleyfest Phone: 509-922-3299 Email: info@valleyfest.org Address: P.O. Box 368 City: Spokane Valley State WA Zip 99037 Applicants are: Non -profit ----Yes, Valleyfest is a 501 (C) 3. Contact Person: Peggy Doering Amount requested: $25,000 Total project budget: $40,000 Is this a new or continuing activity? Continuing Cycle Celebration Request for 2020 - City of Spokane Valley Lodging Tax Grant Page 1 of 7 II. HISTORY To celebrate the tenth anniversary of the City of Spokane Valley, Valleyfest produced the first annual Spokane Valley Cycle Celebration in 2013. The Spokane River, Centennial Trail, and the Spokane Valley's trail system were highlighted to a regional audience. In 2020, Valleyfest and the Cycle Celebration Committee will host the gth annual Spokane Valley Cycle Celebration on July 26, 2020. Riders spend the day enjoying the scenic beauty in and around Spokane Valley on their choice of a 10 -mile, 25 -mile, or 50 -mile bike ride. All bike rides start and finish at the North Centennial Trail Head across from Mirabeau Point Park Meadows. Ride Amenities All routes are patrolled by first-aid teams who are in constant contact with Mirabeau Point Park first aid station. • A medical team staffs a first aid station at Mirabeau Point Park. • The Bike Hub provides mechanical support at Mirabeau Point Park. • SCOPE provides traffic direction at critical intersections. • Rides are clearly marked using signs at critical locations and Dan Henry Markers. • Each of the three comfort stations provides a portable toilet, food, and water. Food consists of bananas, oranges, bagels, peanut butter, licorice twists, M&M's, and donut holes. Colbert Spokane 8to4 o1i 1.4 i y 27 I f: ihertyl!fike Oeglr�nlal: Pnr There are 10 -mile, 25 mile and 50 -mile rides 5:t MIL1WOQLL Post f 01 laman lliil� I4atth aSiftcaource, colfserv:it€on Intnln Dit*olion.F111P6F Fruckid Spoken Cycle Celebration Request for 2020 - City of Spokane Valley Lodging Tax Grant -;i Stab iflly Lrike,.' w U plaricl. rvallon LiheYty JnL Ite�iorircilf'.�a Mina Pn ak Gairserv;at€nn , 1 Page2of7 III. PROJECT SUMMARY The goal is to attract a regional audience to visit and stay in the Spokane Valley the weekend of July 26, 2020. The Cycle Celebration is Sunday morning and provides the opportunity for cyclists to shop, play, and stay in Spokane Valley Saturday before the event on Sunday. Valleyfest requests $25,000 to market the Spokane Valley Cycle Celebration event to a regional audience. The marketing funds will be used to attract a larger audience through advertising with statewide publication and online sites for Washington State cyclists. There will be rack card distributed statewide along the I-90 corridor. The marketing funds will be used to attract a larger audience through advertising in Boise, Portland, Seattle, Western British Columbia, Missoula, Tri -cities, Yakima, Spokane, and Wenatchee. With the help of local bike shops, advertising will be distributed through bike trade shows and the bike swap. Print advertising will include The Inlander, Out There, Spokesman, Splash, Cycle Celebration website, http://cyclecelebration.com/, Facebook, htlps://www.facebook.com/spokanevalleycveleeelebration/, and Twitter, hit ps://twitter.conn/cyeicelebration . Valleyfest used the 2019 funds to purchase Facebook ads and to distribute rack cards. Cycle Celebration r mar Page 3 of 7 IV. SCOPE OF WORK a. Through marketing the Spokane Valley Cycle Celebration to a regional statewide audience, we expect to bring more cyclists to the Spokane Valley. The marketing funds will be used to attract a larger audience through advertising in Boise, Portland, Seattle, Western British Columbia, Missoula, Tri -cities, Yakima, Spokane, and Wenatchee. Valleyfest marketing efforts will be accomplished by uniting businesses and organizations with the tens of thousands of people who live in the community as well as visitors from outside the city. b. The community will benefit with continued exposure to the City of Spokane Valley through marketing buys to direct Cycle Celebration attendees and promote shopping, and vendors in City of Spokane Valley. Those visitors will use the Spokane Valley Mall, locally owned stores, gas stations, hotels, and restaurants. Cycle Celebration promotes the use of the trail systems, parks and other amenities of the Spokane Valley. c. The dates are the following: Cycle Celebration is July 26, 2020. d. It is appropriate to its location. Mirabeau Point Park, Centennial Trail, and City of Spokane Valley bike routes. e. Cycle Celebration happens "rain or shine" except in the case of lightening. Then we will ask the attendees to take cover. f. Evaluations will be compared from years' prior. g. To celebrate the tenth anniversary of the City of Spokane Valley, Valleyfest produced the first annual Spokane Valley Cycle Celebration in 2013. The Spokane River, Centennial Trail, and the Valley's trail system were highlighted to a regional audience. In 2020, Valleyfest and the Cycle Celebration Committee will host the 8th annual Spokane Valley Cycle Celebration 011 July 26, 2020. Riders spend the day enjoying the scenic beauty in and around Spokane Valley on a choice of a 10 -mile, 25 -mile, or 50 -mile bike ride. All bike rides start and finish at the North Centennial Trail Head across from Mirabeau Point Park Meadows. Cycle Celebration Request for 2020 - City of Spokane Valley Lodging Tax Grant Page 4 of 7 V. IMPACT ON TOURISM 'rojected`(expected to participate Total Overall Attendance Attendees; who traveled 50 miles or more to atlend Total Of total, attendees who traveled from another state or country tfendees';Who stayed o'yernt Paid Accommodations Unpaid Accommodations 300 65 40 20 unknown Paid Lodging Nights* *one lodging night = one or more persons occupying one room for one night 20 plus Cycle Celebration registrants have not been formally surveyed. Their registration information is gathered at the time of their registration. In conversations with the registrants, they were informally surveyed as to where they stayed. In 2019, the attendees will be surveyed at the check in through an intercept survey. Our goal is to reach those who travel to North Idaho and Eastern. Washington in the summer time, to make Spokane Valley one of their vacation stops. VL CONSIDERATION OF CITY COUNCIL GOALS AND PRIORITIES In alignment with the City of Spokane Valley goals and objectives, the Cycle Celebration was started to increase awareness of the Centennial Trail, the Spokane River, the City of Spokane Valley's bike routes and the beauty that surrounds our city. This special event started by bringing an active group of volunteers who are passionate about cycling, either as their hobby or business, to plan the bike ride. Also, the City of Spokane Valley Comprehensive Plan states the goal is to "P -P 1 Support performing arts, community events, and relevant facilities." Cycle Celebration Request for 2020 - City of Spokane Valley Lodging Tax Grant Page 5 of 7 The bike ride has three routes. The 10 -mile ride on the Centennial Trail, the 25 -mile which starts on the trail and goes north to Peone Prairie and back to Barker road, with the site line of Mt. Spokane as part of the visual backdrop. The 50 -mile ride includes the 25 -mile and then extends past Liberty Lake to the hills of the Saltese Flats with Mica Peak as the backdrop. In the park, as the event develops, more festival -like amenities such as food, games, and music are going to be added to the venue. The local bike shops benefit from this event by developing customers and services as do the other local businesses that support the event's development such as the Larry H. Miller Lexus, Baden and Baden law firm, and Bike Hub. Further planning includes working closely with social media resources to promote the event statewide. Those resources in 2018 include social media marketing firms with banner ads and posts on online cycling pages. The campaign targets statewide promotions to travel to Spokane Valley. The sponsorship committee has resources that would be able to promote the event to then customers. Outdoor Northwest is one avenue to market statewide. The marketing plan targets cycling groups that travel and would come to Spokane Valley in the summer. Spokane Valley is between Washington lakes and the Idaho lakes. VII. PROJECT BUDGET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Public/Municipal Agencies: 1. Municipality tourism marketing $ $ $ 2. Municipality event and festivals $ $ $ 3. Municipality facilities (operations and capital) $ $ $ To be filled out by Non -Profit Agencies: 4. Non -municipal entities promoting and advertising tourism $25,000 $25,000 $ 5. Non -municipal entities for marketing and operating events and festivals $ $ $ 6, Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $ $ $ TOTALS: $25,000 $25,000 $ Cycle Celebration Request for 2020 - City of Spokane Valley Lodging Tax Grant Page 6 of 7 VII. ATTACHMENTS CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) �-� 4 C f , j )(e . Title: C� a _.he�11,4.% 6 Date: Cycle Celebration Request for 2020 - City of Spokane Valley Lodging Tax Grant Page 7 of 7 Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Date: March 19, 2003 Person to Contact: Shawndea Krebs 31-0233330 Customer Service Specialist Valleyfest Toll Free Telephone Number: P 0 Box 368 8;00 a.m. 10 6:30 p.m. EST Veredale WA 99037 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 94-3152294 Dear Sir or Madam: This is in response to your request regarding your organizations tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. if your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Retum of Organization Exernpt from income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of 820 a day, up to a m?xirrmum of 510,000, when a return is filed late, unless there is reasonable cause for the delay. A11 exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of 8100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FU T A). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes_ Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. -2- Valleyfest 94-3152294 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. if your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any suppotting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of $20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely. John E. Ricketts, Director, TE/GE Customer Account Services 2019 Cycle Celebration Sponsors Larry H. Miller -Lexus -Spokane American On -Site Services Barden and Barden Bicycle Law Brother's Office Pizza Charlie's Produce City of Spokane Valley Fleet Feet Fo1lowerwonk Gothmann Group Inlander S.C.O.P.E. The Bike Hub The Current Support from: Spokane Valley Fire Department KIND Snacks VII ATTACHMENT 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund -level. Valleyfest Budget 2019 Income Booth Income $35,000 Cycle Celebration $5,000 Hotel Motel Grant Cycle Celebration $1,000 Hotel Motel Grant Valleyfest $12,000 Economic Development Grant $49,687 Publication $10,000 Miscellaneous $4,824 Fundraiser $20,000 Sponsorship $80,000 Multisport Registrations $6,000 Total income Expenses $223,511 Booth $2,000 Contract Services $5,000 Entertainment $32,000 Equipment Rental $20,000 Marketing Expenses $62,687 Event Production $28,000 Publication $6,000 Miss Spokane Valley $2,000 Fundraising expenses $5.000 Security $4,500 Office $14,500 Wages $34,500 Multisport Expenses $5,000 Volunteer Expenses $2,324 Total Expenses $223,511 Valleyfest Board of Directors Meeting August 15, 2019 Inland Northwest Insurance, 12319 E Broadway, Spokane Valley Call to order 12:06 }endance: President, Rick Wilhite; Secretary, Gail Bongiovanni; Executive Director, Peggy Doering; Carrie Ann ,Jag, Stephanie Hughes, Tim Lane, Katrina Nebel, Shirene Young. Proxies: Vice -President, Steve Florance; Treasurer, Rory Henneberg, Marcia Asmussen, Absent: Judy Lippman. Approval of July 11, 2019 minutes with correction: 't;of ,';PA -3:1 744M7 "August 15 - Board meeting" Katrina Nebel -Motion to Approve; Tim Lane -2"d; APPROVED Introduction of New Board Members — Carrie Ann Hoag & Tim Lane WELCOME Carrie Ann & Tim Old Business - 1. Treasurer's Report — Rory Hennebergl Rick Wilhite st Interstate $ 8,650.97; Washington Trust Bank $66,084.30: Total $ 74,735.27 2. Executive Directors Report — Peggy Doering (See attached ED Report) New Business 1. Bylaw Amendment — Rick Wilhite/Board discussion This wording would go in Section 2.2 and would follow Paragraph (c) and be titled (d) Electronic Voting. Paragraph (d) would become (e) and Paragraph (e) would become Paragraph (f). Wording would be as follows: (d) Electronic Voting. Electronic voting may be used for the solicitation of written consent as follows: Action Without Meeting. For purposes of taking action without a meeting, solicitation via electronic voting shall be permitted hereunder. Such procedure shall be initiated by the electronic distribution of related materials for consideration by the Board to all of the directors in Good Standing at the time of such distribution. Thereafter, such directors shall be permitted to cast their votes electronically in response to the distributed information and request for vote. The deadline for receipt of such electronic votes cast by the directors shall be no less than one (1) week from the date of the electronic request. Stephanie Hughes -Motion to Approve Electronic Voting as stated; Katrina Nebel -2"d; APPROVED 2. Proposal: Peggy has Board approval to submit Economic Development Grant and Lodging Tax Grant. Stephanie Hughes -Motion to Approve Grants Proposal; Carrie Ann Hoag -2"d; APPROVED 3. 30th Anniversary Committee — Peggy Doering) Rick Wilhite) Gail Bongiovanni) Carrie Ann Hoag Several special events: Flamingo Rescue (fundraising for VF Children's Foundation) pink flamingo lawn ornaments; Queen Vera of Dale & King Otis of Orchards proclaiming all kids wishes come true;30 year timeline of VF in power pointe at CenterPlace; Riders of the Rockin' B performing (first year performing group); Oreo Cookie Stacking contest; parade float to ride acknowledging for long time board/volunteers. 4. National Dance Day — Gail Bongiovanni Please follow American Dance Movement across social media and like our Facebook page for updates and news about National Dance Day. http:llamericandancemovement.orglnational-dance-dayl YouTube Channel: @(American DanceMovement Twitter: @dancewithadm lnstagram: ac American DanceMovement Facebook: @American DanceMovement 5. For the good of the order- Valleyfest has Terrorism Insurance. We will discuss further next meeting. Adjourn 1:25 Dates for upcoming Meetings: 1. September 12 — Board Meeting (30th Year Valleyfest Coming Up) 2. October 10 - Executive Board Meeting 3. November 14 — Board Meeting — report on Valleyfest 4. December 12 — To be Determined 2019 - 2020 VALLEYFEST BOARD OF DIRECTORS Rick Wilhite — President Wilhite Enterprises 1010 Sunnyvale Lane, Spokane Valley, WA 99037 Home: (509) 922-3808 1 Cell: 509-991-6634 wilhite rick@hotmail.com Steve Florance - Vice President Inland Northwest Insurance 12319 E Broadway, Spokane Valley, WA 99216 Spokane Valley Rotary Work: (509) 892-6373 Cell: 509-953-7262 stevefRinl andnwi.c om Gail Bongiovanni — Secretary Gail's School of Dance 14120 E. Springfield, Spokane Valley, WA 99216-2053 Phone: (509) 922-4493 Cell: gaildancer@iuno.com Rory Henneberg - Treasurer Umpqua Bank 507 N. Mullan Rd, Spokane Valley, WA 99206 Phone: (509) 842-1627 * Cell: 509-939-7908 RorvHenneberg@unapq uabank.corn Marcia Asmussen 1606 S Blake Rd., Spokane Valley, WA 99216 Phone: 509-590-5412 marcia2214@yahoo.com Carrie Hoag C&S Construction Spokane, WA Owner/Vice President/Project Manager 525 S. Barker Spokane WA 99016 Cellular: 509-998-7673 choag9796@comcast.net Peggy Doering — Valleyfest Executive Director 11522 E. Sun View Cir, Spokane Valley, WA 99206 Cell Phone: 509-230-6829 * Office: 509-922- 3299 peggy cr,valleyfest.org or doerinpi�eggy(a�gmail.com Stephanie Hughes Folding Tables Software Labs LLC 124 W 16th Ave, Spokane, WA 99203 Cell: (509) 994-8681 Horne: 509-456-4722 surnornan(7a comcast.net Judy Lippman Cell: 509-294-1437 iudvlippman50@gmait.com Katrina Nebel 4321 S. Bowdish Rd Spokane Valley, WA 99206 Phone: 509-720-3675 knebel@yrncainw.org Shirene Young Inland Empire Paper Company 3320 N Argonne Rd, Spokane, WA 99212 Work: 924-1911x309 Cell: shireneyoung@iepco.com Tim Lane Tim Lane Agency State Farm 1014 N. Pitres Rd. Suite 101 Spokane Valley, WA 99206 Phone: 509 926-5135 tim(timelaneagency. corn • 1 CITY OF SPOKANE VALLEY APPLICATION FOR LODGING TAX FUND MONIES I. PROJECT APPLICATION DEADLINE: OCTOBER 4, 2020 Project Title: Destination Spokane Valley: A Distinctive Community Type of Project: A Tourism Marketing Program for the City of Spokane Valley Will there be an admission charge for this activity: No Applicant: Meg Winchester, President & CEO, Visit Spokane Phone: 509-742-9370 Email: mwinchester@visitspokane.com Address: 601 W 1st Ave, Suite 1000, Spokane, WA 99201 Applicants are: Non-profit 501(c)(6) Contact Person: same as above Amount requested: $50,000 Applicant's Match: $157,500 Total project budget: $157,500 Is this a new or continuing activity? Continuing — ongoing tourism marketing. 2 IL HISTORY: Visit Spokane is a regional organization driven by the mission to expand regional prosperity through visitor promotion. As the destination marketing organization for the region, Visit Spokane uses Tourism Promotion Area funds to market the region and local Lodging Tax Funding to promote the specific municipal partners to ensure a direct benefit to the city using the lodging tax monies. III. PROJECT SUMMARY: The City of Spokane Valley is a key destination for visitors to the region. This marketing program will position the City as a distinctive community worthy of the trip. The promotions will generate visitor spending throughout the city at restaurants, retail stores, hotels, and attendee spending at meetings, conventions and events throughout the year. The marketing program will specifically market the attractions, events, accommodations and dining available in the City of Spokane Valley using social media, public relations, direct sales, paid advertising and direct referrals. The use of video, publications and website content coupled with public relations and advertising will attract and direct visitors to locations in the City of Spokane Valley. IV. SCOPE OF WORK: The promotion of the City of Spokane Valley as a visitor destination will include several program elements throughout 2020. There are seasonal components while the program lasts the duration of the year. The program elements are identified and summarized here and have been customized to the City of Spokane Valley: Program Elements Specific to the City of Spokane Valley Summary and Budget Detail Destination The City of Spokane Valley destination brochure is a Brochure fulfillment piece to direct visitors to specific locations within the City of Spokane Valley $15,000 $ 5,000 Design $10,000 Printing Digital Advertising The use of digital advertising will be used to direct visitors to locations within the City of Spokane Valley. We will also market the site on Google Search. Our digital advertising efforts will also support the Spokane Sports' efforts by targeting the athletes that they bring to the region with advertising that encourages them to spend their time and money in Spokane Valley. $25,000 $25,000 Google AdWords/Google Retargeting 3 Reporting $10,000 The digital advertising campaigns will be supported by two primary attribution technologies; Adara and Arrivalist. Both technologies provide us insights into how well the marketing is performing and the behaviors of our visitors while they are in the destination. We will provide this reporting quarterly. Adara: $5,000 Arrivalist: $5,000 Promoting Exhibits, Festivals, and Events No charge The events, festivals, sports tournaments, and exhibits will be promoted through the Visit Spokane calendar of events, features on the website and micro -site, as well as through public relations story pitches. We will also connect such activities to overnight stays and other activities happening during the events, exhibits, and tournaments so they may stay longer and spend more money Value: $25,000 Visitor Services and Referrals No Charge The convention and visitor services team will direct people to cash registers throughout the City of Spokane Valley through referrals at the Visitor Information Center as well as online, mail, and phone inquiries. Value: $15,000 Front Line Training No Charge The hospitality training tool will be offered to businesses to ensure that they are ready to assist visitors. Visit Spokane will extend the training to all the Lodging Tax applicant organizations as well as city personnel that complete the training. Estimated Value: $2,500 Public Relations No charge The City of Spokane Valley tastemakers, place makers, and examples of the regional brand campaign will be used in story pitches throughout the year earning media value beyond just paid advertising. The hosting and touring of travel and lifestyle writers will contribute to the storytelling that will attract the attention of visitors who will then plan their trips. Value: $15,000 Each of the program elements has a tracking mechanism to determine effectiveness. The measures include earned media, impressions, engagement, Adara data, arrivals, travel expenditures, overnight stays for all market segments and lead generation and bookings for group travel. The community benefits from these marketing initiatives will include local tax relief from visitor spending, more retail, dining and event options than the residents can 4 support on their own, and greater community appeal for economic development opportunities. V. IMPACT ON TOURISM Projected (We are estimating 2020 visitation and visitor spending to be flat to our 2019 projections) Total Estimated Overall Visitors: 489,303 Attendees who traveled 50 miles or more to visit Total Estimated: 278,705 Of Total, estimated attendees who traveled from another state or country: 133,739 Estimated Attendees who stayed overnight Paid accommodations: 223,620 Unpaid accommodations: 204,193 *Estimated Paid Lodging Nights: 223,620 *one lodging night = one or more persons occupying one room for one night See attached addendum for data points and formulas. VL SPOKANE VALLEY CITY COUNCIL GOALS AND PRIORITIES THAT SHOULD BE ADDRESSED IN YOUR APPLICATION Additional information has been provided here to address the goals and priorities of City Council: 1. There are new marketing initiatives in the tourism marketing plan for the City of Spokane Valley in addition to sustainable marketing programs that critical to continued recruitment of visitors. The programming in 2020 will include: • Digital campaigns • Campaign Reporting • City brochure • Public relations pitches 2. This funding request does not include any capital expenses. 3. The economic impact from the destination marketing and sales programming will include retail sales, event attendance, dining, and overnight stays. 4. The use of the Spokane Valley Lodging Tax funds will be for specific initiatives directly promoting businesses within the City of Spokane Valley. Other public funds utilized by Visit Spokane are similarly restricted in their use. 5 VII. PROJECT BUDGET CATEGORY GRANT AMOUNT REQUESTED MATCH* TOTAL To be filled out by Non -Profit Agencies: 1. Non -municipal entities promoting and advertising tourism $50,000 $107,500 $157,500 2. Non -municipal entities for marketing and operating events and festivals $0 $0 $0 3. Non -municipal entities for operations of tourism -related facilities owned by non-profit organizations $0 $0 $0 TOTALS $50,000 $107,500 $157,500 *White matching funds are not required, the amount of additional funds an organization brings to an event is a good measure of that organization's commitment to success and the broad-base support for the project. VIII. ATTACHMENTS k .... stip - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ...Esr?i... . r€t ,e€a -s.m T EE *cam w.....".... -z t — w. _ .. _ ft �u er=_ t� : . - - .... 2 2 ' 2 i " 2 2 2. . .....,- . ill.. iilL . . .. -._4"EEf.`-Et € `tay*fie` : : : _ ...... ' Nub s11€r€€t€# - _- W R.Er.'ax= ar'g ROO. Est = €k! 5Rc ?@ € tat:4t €=t h .€dna= ! ! „ .......................... sE�'Ft�tr'le • - .. kltrrrrarr€ .......�. ...........:.. ... ..... L... 1 r�wk-' - 2 11 - - —__ kco:t 1 € ter.- t-ats 1 Argonne Exie Baymont by Wyndham 2016 NArganne Rd Holiday Inn Express Spokane Valley 9220E Mission Ave Marriott Fairfield Inn & Suites 8923 E Mission Ave Motel 6 1919 N Hutchinson Rd Super 8 by Wyndham 2020 N Argonne Rd 9n1� !9(f�'l ii t1Lyzik Hampton Inn & Suites Spokane Valley 16418E Indiana Ave La Quinta Inn & Suites Spokane Valley 3808 N Sullivan Rd Mirabeau Park Hotel & Convention Center 1100 N Sullivan Rd My Place Hotel Spokane Valley 16106E Indiana Ave Oxford Suites Spokane Valley 15015E Indiana Ave Pin figa: Comfort Inn & Suites Spokane Valley 12415 EMission Ave Ramada Spokane Valley 905 N Sullivan Rd Residence Inn By Marriott Spokane Valley 15915E Indiana Ave O Auto Row Dealerships • The Bike Hub O Duluth Trading Company Store • Eddie Bauer Outlet O Green Acres Vendor Mall • Nordstrom Rack • Old Navy • Pine Street Market Antiques • Simply Northwest Gifts • Spice and Vine Mercantile • Spokane Valley Mall White Elephant • Appleway Trail • Boulder Beach c Browns Park * Centennial Trail • Discovery Playground • Dishman Hills Natural Area to • Greenacres Park 6 Islands Swimming Area 6 Minnehaha Climbing Rocks Mirabeau Point Park & Mirabeau Meadows Mt. Spokane Plante's ferry Sports Complex Sullivan Park Spokane River Terrace View Park Valley Mission Park & Dog Park Altitude Trampoline Park Centerplace Regional Event Center Escape Spokane Valley (Escape Room) Farmers Market at CenterPlace (summer only) Flying Squirrel Trampoline Park HUB Sports Center Mirabeau Park Hotel & Convention Center Regal Cinemas Roller Valley Skate & Event Center Splash Down Waterpark Spokane County Fair & Expo Center Spokane felts Field & The Hangar Event Center Spokane Indians Baseball Spokane Valley Heritage Museum Ambrosia Bistro & Wine Bar Arbor Crest Wine Cellars Badass Backyard Brewing Brothers Office Pizzeria Cottage Cafe Craft & Gather Restaurant Dave's Bar and Grill English Setter Brewing Hailetts Market & Cafe f 0 Latah Creek Wine Cellars Longhorn Barbecue Shogun The Ref Sports Bar Thai Kitchen TT's Old Iron Brewery Twelve String Brewing V Twin Brewing Not all establishments listed are shown on map. For complete visitor information check out:: visitspokanevalley:cona Design: KI4ndt j:IHosnier 0 2019 Visit Spokane -'+ 0 sioo month• 1N LOCAL TAX REVENUE 1 ° 0 $11000 + IN TAX RELIEF PER HOUSEHOLD MORE THAN 130.000 hotel room nights were sold by our sales team (A/Lk Sil moon - • - • - • ............................ IN EARNED MEDIA WHO IS VISIT SPOKANE?! Visit Spokane expands regional prosperity by creating economic growth for Spokane County by successfully marketing the Spokane region as a preferred destination for conventions and leisure travelers from around the world. Check out VisitSpokane,com to learn more information. Spok$ne THE ECONOMIC IMPACT OF TOURISM ON SPOKANE 0.4 MOO VISITORS TO OUR REGION 110).1 VISITOR SPENDING Up 5.6% in visitor spending mon. - 2OP8) .3 Boon 0 SPORE UISITOR SPET10111G BY COTEGORY FOOD EEVERACIF wiraezzoordr.dow,.-Ardow RETAIL LOGGING 19M3Bli!A V.1,407,17,4,444 LOCAL TRANSPORT Arjr.#40171 REC rrA Ord AIR (LOCAL PORTON 13',40 DOLLARS IN PMWONS 0 50 100 350 200 200 300 MC 400 $.036 In DOLLARS the average amount spent per person per trip 12,492 jobs were supported frorn tourism in Spokane Spok$ne CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 12, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Snow Removal Options GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 7.45. PREVIOUS COUNCIL ACTION TAKEN: 1. February 23, 2016: Administrative Report — Discussion on removal of snow and ice from public sidewalks. Council requested a proposed ordinance for further discussion. 2. August 16, 2016: Administrative Report — Draft public sidewalk snow removal ordinance. 3. September 13, 2016: Administrative Report — Draft Ordinance — public sidewalk snow removal ordinance. 4. January 17, 2017: Administrative Report — update on ad hoc committee on public sidewalk snow removal options. 5. February 21, 2017: Administrative Report — update on public sidewalk snow removal options. 6. April 18, 2017: Administrative Report — update on public sidewalk snow removal. 7. June 27, 2017: Administrative Report — update on public sidewalk snow removal. 8. August 8, 2017: First Reading — Ordinance #17-010 — Sidewalk Snow Removal. 9. August 22, 2017: Second Reading — Ordinance #17-010 Sidewalk Snow Removal (not adopted). 10. September 26, 2017: Administrative Report — Sidewalk Snow Removal. 11. October 3, 2017: Second Reading — Ordinance #17-010 — Sidewalk Snow Removal (approved). 12. December 5, 2017: Administrative Report - Sidewalk Snow Removal Implementation. 13. November 13, 2018: Administrative Report — Snow Removal Options. 14. May 14, 2019: Administrative Report — 2019 Budget Amendment (acquisition of sidewalk snow removal equipment). 15. August 27, 2019 discussion on sidewalk snow removal options. BACKGROUND: The discussion of sidewalk snow removal was brought before Council 15 times between February 2016 and August 2019 when the potential options of snow removal and the Safe Routes to School designations were discussed. In summary, the municipal code (SVMC 7.45) requires Tier 1 property owners to remove accumulations of snow and ice over 3 inches in a path of at least 36 inches, within 48 hours of the end of a snow event. Tier 1 properties are those zoned commercial, retail, and industrial; and residential areas designated Safe Routes to School. Staff has completed the tasks requested by Council on August 27, 2019 and found that none of the three school districts have the interest or staffing to take on addition sidewalk clearing Page 1 of 2 activities. We also solicited the work from nine contractors who perform snow removal services and received no bids. OPTIONS: Staff is looking for Council direction on the following options: 1. Enforcing the municipal code as written — snow removal on sidewalks is the responsibility of adjoining property owners; or 2. Authorize staff to remove snow from Safe Routes to School: ■ Rent or purchase snow removal equipment and hire seasonal employees or contract personnel to accomplish the snow removal 3. Other options as discussed RECOMMENDED ACTION OR MOTION: Discussion only at this time. BUDGET/FINANCIAL IMPACTS: Will be determined based on direction given by Council. STAFF CONTACT: John Hohman, Deputy City Manager ATTACHMENTS: None Page 2 of 2 To: From: Re: DRAFT ADVANCE AGENDA as of November 7, 2019; 9:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Nov 19, 2019, Study Session, 6:00 p.m. ACTION ITEMS: 1. Resolution to Set Hearing for Proposed Street Vacation STV 2019-0005 — Lori Barlow 2. Motion Consideration: Comp Plan Docket — Mike Basinger, Chaz Bates 3. Motion Consideration: 2020 State Legislative Agenda — Mark Calhoun, Cary Driskell NON -ACTION ITEMS: 4. Spokane County Complete Count Committee — Chaz Bates, Alex Panagotacos 5. Pinecroft Mobile Home Park Water Update — Henry Allen 6. Proposed 2020 Fee Resolution — Chelsie Taylor [due Tue Nov 121 (5 minutes) (15 minutes) (10 minutes) (15 minutes) (10 minutes) (10 minutes) 7. Proposed Resolution For MRSC Hosting Rosters — Chris Bainbridge, Carrie Koudelka, B.Helbig (10 mins) 8. State Lobbyist Contract — Cary Driskell 9. Advance Agenda — Mayor Higgins 10. Executive Session: Property Acquisition; Potential Litigation (10 minutes) (5 minutes) (30 minutes) [*estimated meeting: 120 mins] Nov 26, 2019, Formal Meeting Format, 6:00 p.m. [due Tue Nov 191 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Resolution Contracting with MRSC for Public Roster Process — Chris Bainbridge, Bill Helbig (5 minutes) 3. Resolution Voicing Opposition to City Levied Income Tax — Cary Driskell 4. Motion Consideration: State Lobbyist Contract — Cary Driskell 5. Admin Report: CenterPlace Roof — Mike Stone, and Steve Roth of Architects West (5 minutes) (5 minutes) (20 minutes) 6. Admin Report: Marketing & Communications Report — L. Brassfield, J.Kleingartner, M.Basinger (15 mins) 7. Admin Report: Advance Agenda — Mayor Higgins (5 minutes) 8. Info Only: Department Reports [*estimated meeting: 60 mins] Dec 3, 2019, Study Session, Meeting Cancelled (due to Thanksgiving Week) Dec 10, 2019, Special Council Meeting: 2:00 — 3:00 p.m. — Council Chambers Dec 10, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Proposed Fee Resolution for 2020 — Chelsie Taylor 3. Motion Consideration: Lodging Tax Awards for 2020 — Chelsie Taylor 4. Admin Report: Advance Agenda — Mayor Higgins with 4th District Legislators [due Tue Dec 3] (5 minutes) (15 minutes) (20 minutes) (5 minutes) [*estimated meeting: 45 mins] Dec 17, 2019, Study Session, 6:00 p.m. 1. Spokane Reg. Emergency Communication (SREC) Bd Update— Chief Werner, Chief Collins, & SREC Director Lori Markham 2. Advance Agenda — Mayor Higgins December 24, 2019, and December 31, 2019 meetings cancelled [due Tue Dec 10] (20 minutes) (5 minutes) Draft Advance Agenda 11/7/2019 1:25:49 PM Page 1 of 2 January 7, 2020, 5:30 p.m. Tentative Date and time: Swearing in of newly elected councilmembers [Note: This is NOT a special meeting, but an opportunity to administer the oath of office to newly elected councilmembers.] Jan 7, 2020, Study Session, 6:00 p.m. 1. Council Officer Selections for Mayor and Deputy Mayor — Chris Bainbridge 2. New Employee Report — John Whitehead 3. Admin Report: Advance Agenda Jan 14, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Mayoral Appointments: Planning Commissioners 3. Mayoral Appointments: Lodging Tax Advisory Committee Members 4. Mayoral Appointments: Councilmembers to various committees and boards 5. Admin Report: Advance Agenda [due Tue Dec 311 (15 minutes) (5 minutes) (5 minutes) [due Tue Jan 7l (5 minutes) (10 minutes (10 minutes) (10 minutes) (5 minutes) Jan 21, 2020, Study Session, 6:00 p.m. [due Jan 141 1. Spokane Trends— Dr. Patrick Jones, EWU Exe Director, Inst for Public Police & Eco Analysis (20 minutes) 2. New Employee Quarterly Report — John Whitehead (5 minutes) 3. Police Department Quarterly Report — Chief Werner (10 minutes) 4. Advance Agenda (5 minutes) AWC (Association of Washington Cities) City Action Days, Olympia, Wa. Jan 28-29 Jan 28, 2020, Formal Meetin2 Format, 6:00 p.m. (possibly cancel meeting due to AWC Action Days) Feb 4, 2020, Study Session, 6:00 p.m. 1. Admin Report: Advance Agenda [due Tue Jan 281 (5 minutes) Feb 11, 2020, Special Meetin2, Winter Workshop 8:30 a.m. [due Tue Feb 41 *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Accomplishments Report (2019) Appleway Trail Amenities Artwork & Metal Boxes CenterPlace Facility Rentals Donation Recognition Graffiti Health District Re SV Stats Land Use Notice Requirements Mirabeau Park Forestry Mgmt. Mobile Home Park (Pinecroft) Well Water Naming City Facilities Protocol NLC Congressional City Conf. (March 10-13) New Employee Rpt (Jan, April, July, Oct) Opposition to City Levied Income Tax Park Lighting PFD Presentation Police Dept Qtr Rpt (Jan, April, July, Oct) Sign Ordinance St. Illumination (owners, cost, location) St. O&M Pavement Preservation Tree City USA Utility Facilities in ROW Vaping Water Districts & Green Space Way Finding Signs Draft Advance Agenda 11/7/2019 1:25:49 PM Page 2 of 2