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2019, 11-19 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday, November 19, 2019 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ITEM: 1. Resolution 19-016 Setting Public Hearing for Proposed Street Vacation — Lori Barlow [public comment] 2. Motion Consideration: Comprehensive Plan Docket — Mike Basinger, Chaz Bates [public comment] 3. Motion Consideration: 2020 State Legislative Agenda — Mark Calhoun, Cary Driskell [public comment] NON -ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 4. Chaz Bates; Alex Panagotacos Spokane County Complete Count Discussion/Information Committee 5. Henry Allen Pinecroft Mobile Home Park Water Discussion/Information 6. Chelsie Taylor Proposed 2020 Fee Resolution Discussion/Information 7. Bill Helbig, Chris Bainbridge, Proposed Resolution for MRSC Hosting Discussion/Information Carrie Koudelka Rosters 8. Cary Driskell State Lobbyist Contract Discussion/Information 9. Mayor Higgins Advance Agenda Discussion/Information 10. Mayor Higgins Council Comments Discussion/Information 11. Mark Calhoun City Manager Comments Discussion/Information 12. Executive Session: Property Acquisition; Potential Litigation [RCW 42.30.110(1)(b) and 42.30.110(1)(i)] ADJOURN Study Session Agenda, November 12, 2019 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 19, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 19-016: Street Vacation 2019-0005: GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 22.140; RCW 35A.47.020 and RCW 35.79 PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The owners, Tom and Michelle Hamilton and Jeff McCloskey, have requested the vacation of approximately 380' of 12th Avenue, 13th Avenue and the alleyway lying in between the streets, and approximately 500' of Chronicle Road. All right-of-way sections are unimproved and range in width from 12 feet to 60 feet. The total area to be vacated is approximately 1.58 acres. The portion of right-of-way proposed to be vacated is located adjacent to Carnahan Road between 8th Avenue and 14th Avenue. The site is adjacent to eight parcels that are either vacant or under development. OPTIONS: Approve Resolution 19-016 setting the date for a Public Hearing on the proposed street vacation; or take other appropriate action. RECOMMENDED ACTION OR MOTION: Approve Resolution 19-016, setting January 9, 2020 as the date for a public hearing before the Planning Commission, on street vacation application STV -2019-0005. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Lori Barlow, AICP, Planner ATTACHMENT: Resolution 19-016; PowerPoint DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 19-016 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SETTING THE PUBLIC HEARING DATE AND TIME FOR THE PLANNING COMMISSION TO CONSIDER STREET VACATION APPLICATION STV -2019-0005 PURSUANT TO RCW 35.79.010 AND SVMC 22.140.020; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City of Spokane Valley has received a Street Vacation Application (File # STV - 2019 -0005) from property owners Tom and Michelle Hamilton and Jeff McCloskey to vacate approximately 380' of 12th Avenue, 13th Avenue, and the alleyway lying in between the streets, and approximately 500' of Chronicle Road. The area of right-of-way (ROW) is unimproved and approximately 1.58 acres in size. The right-of-way proposed to be vacated is located immediately west of Carnahan Road, and lies south of 8th Avenue and north of 14th Avenue. The ROW is adjacent to eight parcels that are either vacant or under development; and WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a street vacation application shall be considered by the legislative authority or a committee thereof; and WHEREAS, chapter 22.140 of the Spokane Valley Municipal Code (SVMC) establishes regulations and procedures for the processing of vacations of public streets (hereafter referred to as a "street vacation"); and WHEREAS, SVMC 22.140.030 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and forward a recommendation for a requested street vacation to the City Council. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Establishment of Public Hearing Date and Time for STV -2019-0005. The required public hearing for Street Vacation Application STV -2019-0005 shall be conducted before the Spokane Valley Planning Commission on January 9, 2020, beginning at 6:00 p.m., or as soon thereafter as is feasible, in the City Council Chambers at the City Hall of the City of Spokane Valley, 10210 East Sprague Avenue, Spokane Valley, Washington 99206. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 19t1 day of November, 2019. CITY OF SPOKANE VALLEY ATTEST: L.R. Higgins, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Resolution No. 19-016 Establishment of Public Hearing Date and Time for STV -2019-0005 Page 1 of 1 Spokane Valley 12'h, 13rh, Chronicle, and Alleyway Street Vacation STV -2019-0005 Council setting public hearing by Resolution 19-016 November 19, 2019 Application Submittal Process Study Session 12-12-19 Public Hearing 1-9-20 Findings of Fact t 1-23-20 Administrative Report dates TBD Ord. 1st Reading dates TBD Ord. 2nd Reading Col dates TBD Decision Conditions satisfied Staff Review Record Ordinance and Record (14 2 1St Phase of street vacation 2nd Phase of street vacation 8th Ave. Carnahan Rd. E M Aar• T -4i STREET VACATION ILO 0 V''�"I'� • C • f i • Proposal 4-41 385.58 PROPOSED VACATION A.P.N_ 35233,0101 85.24' 30' 30' 385.21' WOODLAND TERRACE BLOCK 1 354.87' 132W VEMIE 12' STREET VACATION 384.71' 50' N rn 60' A.P.N. 35233_1102 Carnahan Road 30' WOODLAND TERRACE BLOCK 14 14th Ave. 60' UN PLATTED CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 19, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration - 2020 Annual Comprehensive Plan Amendment (CPA) Docket GOVERNING LEGISLATION: The Growth Management Act (GMA) RCW 36.70A; SVMC Chapters 19.30 and 17.80 PREVIOUS ACTION TAKEN: Admin Report to Council November 12, 2019 BACKGROUND: The GMA allows local jurisdictions to consider amendments to their Comprehensive Plans once each year. The City codified this process in Section 17.80.140 of the Spokane Valley Municipal Code (SVMC). Consistent with state law and the SVMC, staff published notice on August 23 and 30, 2019, advising the public of the annual amendment process and that the City would accept applications for the 2020 cycle through October 31, 2019. The notice was also sent to all agencies, organizations, and adjacent jurisdictions that may have an interest in amending the comprehensive plan. CPAs are divided into two categories: map amendments and text amendments. CPAs may be privately initiated or proposed by City Council, Planning Commission or staff. This year, there were seven CPA applications: five privately initiated map amendments, and two city initiated amendments. The City initiated amendments include one map amendment and one text amendment. As part of the annual comprehensive plan amendment cycle, the City Council is presented the proposed amendments that may be considered for this year's amendment cycle. This process known as docketing, provides the City Council the opportunity to remove items from the docket. Staff discussed the 2020 CPA Docket at the November 12, 2019 City Council meeting, and advised the Council that they may remove individual items from the Docket prior to approving. At the November 12, 2019 City Council meeting, the City Council by consensus directed staff to remove CPA -2020-0004 and CPA -2020-0005 from the 2020 Comprehensive Plan Docket. As a result, the 2020 Docket now includes four map amendments and one text amendment. Any applicants for privately initiated amendments that are removed from the Docket, will be refunded their application fees. Items included in the docket will be considered for amendments to the Comprehensive Plan for 2020. OPTIONS: Approve the 2020 Comprehensive Plan Amendment Docket, with or without further changes. RECOMMENDED ACTION OR MOTION: Move to approve the 2020 Comprehensive Plan Amendment Docket to include file numbers CPA -2020-0001, 0002, 0003, 0006, and 0007 BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Mike Basinger, AICP, Economic Development Manager; Chaz Bates, AICP, Senior Planner ATTACHMENTS: 2020 Comprehensive Plan Docket Exhibit 1 City of Spokane Valley 2020 Comprehensive Plan Amendment Docket PRIVATELY INITIATED COMPREHENSIVE PLAN AMENDMENTS File Number Map or Text Summary of Amendment CPA -2020-0001 Land Use Map Change the designation for parcel 45152.1004 from Single Family Residential (SFR) to Corridor Mixed Use (CMU). CPA -2020-0002 Land Use Map Change the designation for parcel 35133.2321 from Industrial (I) to Regional Commercial (RC). CPA -2020-0003 Land Use Map Change the designation for parcels 45094.0133, 45094.0134 and 45094.0121 from Multifamily Residential (MFR) to Corridor Mixed Use (CMU). CITY INITIATED COMPREHENSIVE PLAN MAP AMENDMENTS File Number Map Summary of Amendment CPA -2020-0006 Land Use Map Change the designation for parcel 45013.9024 from Industrial (I) to Corridor Mixed Use (CMU). CITY INITIATED COMPREHENSIVE PLAN TEXT AMENDMENTS File Number Text Summary of Amendment CPA -2020-0007 Text Amend Chapter 2 Goals and Policies for alternative housing types. CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 19, 2019 Department Director Approval: Item: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Motion Consideration: 2020 State Legislative Agenda. GOVERNING LEGISLATION: Not applicable. PREVIOUS COUNCIL ACTION TAKEN: Administrative Report September 4, 2019 and October 22, 2019. This is the third of three planned Council discussions on this topic. BACKGROUND: This is the third opportunity for Council to discuss potential items for the 2020 State Legislative Agenda, and to review changes staff has made following comments from Council on September 4 and October 22, 2019. Those changes are noted in track changes format. The substantive changes relate to updating the financial information on the Pines Grade Separation to reflect the consensus from Council to request $7.8 million, and removing language relating to an outstanding BUILD grant application, which the City received notice on November 12 was denied. Additionally, the updated draft provides the Council with estimated costs for two potential options for a capital funding request. The engineer's estimate from Trentwood Irrigation District is $413,000 to install the water line under the Union Pacific tracks to service Sullivan Park, including the new portion being acquired by the City. The second option relates to paving and stormwater improvements on the new property at the Police Precinct in order to make the additional property usable for police purposes, anticipated to cost $115,000. Staff is seeking consensus from Council on a preferred option of these two for inclusion in the final 2020 Legislative Agenda. Our anticipated development and adoption calendar is as follows: - September 10, 2019 - Administrative report and Council discussion (first touch). - October 22, 2019 - Administrative report and Council discussion (second touch). - November 19, 2019 - Council motion to approve the 2020 State Legislative Agenda. - December 10, 2019 - Council meets with 4th District Legislative delegation to discuss 2020 State Legislative Agenda. - January 13, 2020 — Legislative session begins. OPTIONS: (1) Approve the 2020 State Legislative Agenda as drafted or amended; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we approve the 2020 State Legislative Agenda as (drafted) (amended). BUDGET/FINANCIAL IMPACTS: NA. STAFF CONTACT: Mark Calhoun, City Manager; Cary Driskell, City Attorney. ATTACHMENTS: Proposed 2020 State Legislative Agenda (in track changes and clean form). DRAFT 2020 Legislative Agenda. (Scheduled for adoption by Council November 19. 2019) Transportation Funding Requests: Bridging the Valley The City continues to make headway on the multi -phase Bridging the Valley project to replace three at -grade crossings that bisect north/south commerce in the City. With the State's assistance on the Phase 1 Barker Road Grade Separation Project in the 2017-2019 budget, the City is making significant progress to improve the safety and economic competitiveness of our community. The City successfully secured the only 2017 federal TIGER grant in the State, and those grant funds were applied to the Barker Road Grade Separation Project. This project is fully funded, engineering design and right-of-way acquisition is underway, and construction is programmed for 2020. Phase 2: Pines Road /BNSF Grade Separation Project The City respectfully requests that the State make an investment in the safety of the Spokane Valley region through the Bridging the Valley project by allocating an additional $2.9 million to the Pines Road/BNSF Grade Separation project. Pines Road is one of the region's key transportation corridors, carrying both private and commercial/industrial traffic from Trent Avenue (SR 290) across the Spokane River to I-90 and commercial areas south of the I-90 freeway. In 2018, the Freight Mobility Strategic Investment Board (FMSIB) rated this at -grade crossing as the highest ranked unfunded Tier 1 rail crossing in the State out of 4,171 at -grade crossings based upon freight mobility and safety. The project will also improve the intersection of two state highways, Pines Road (SR 27) and Trent Avenue (SR 290). On average, 60 trains travel through the Pines/BNSF crossing each day, blocking traffic movements for nearly 3.5 hours. Vehicle delay is expected to increase with the addition of a second mainline BNSF track at Pines Road in 2020. In addition, about 34,000 vehicles pass through the adjacent Pines/Trent intersection, including freight from Canada and northern Idaho. The average daily traffic volume on Pines Road is more than double the vehicles of the funded Barker Road project. Pines Road is also the primary access to almost 230 acres of undeveloped mixed-use, commercial and industrial land. Total project cost is estimated at $29 million, and the City has thus far secured $7.86.3 million, including $4.73.2 million in Cityleeal funds, $1.9 million from our regional metropolitan planning organization (MPO) and a $1.25 million CRISI grant. State funding in the amount of $2.9 million awarded its federal funding rcqucsts.We have yet to receive any State contributions toward improving this intersection of two State highways and request $7.8 million of State dollars that could be inclusive of TIB, FMSIB or a direct legislative appropriation. With this State commitment we believe we can be successful obtaining the balance of the project through Federal sources. 1-90 Barker -to -Harvard Project Cost Overruns The City of Spokane Valley supports WSDOT in its continuing efforts to achieve state and local transportation purposes, including connectivity and safety. In doing so, the City seeks to continue advocating its position that WSDOT projects need to remain the financial responsibility of the State of Washington. Projects by local agencies generally have a beneficial effect on regional and state facilities as well, and state and regional projects generally have a beneficial effect on the local transportation network. However, this does not imply that a financial responsibility should exist between the agencies since there is no policy or operational control of another agency's project absent an agreement to do so. For example, the City supports its neighboring jurisdiction, the City of Liberty Lake, in supporting budget proviso language stating that WSDOT is responsible for any cost overruns on the Harvard to Barker project, except for those components of the project within the City of Liberty Lake. The City of Liberty Lake has agreed to fund any cost overruns on the components of the project located within its boundaries. Page 1 of 2 DRAFT Capital Project Request — (Sullivan Park Water Line/Police Precinct Parking Lot Paving Project) The City of Spokane Valley respectfully requests that the Legislature allocate $413,000 from the Capital Budget to pay for installation of a water line to Sullivan Park. The City owns property adjacent to the Spokane River that it uses as Sullivan Park. The City is purchasing approximately 14 additional acres from the Washington State Department of Transportation to expand the park. Both parcels sit in an area unserved by a water district, and which require installation of a water line by Trentwood Irrigation District under the Union Pacific rail line. Trentwood's engineering estimate for the project is $413,000. Sullivan Park is currently served by an underperforming well that will be insufficient to service the expanded park. <OR> The City of Spokane Valley respectfully requests that the Legislature allocate $115,000 from the Capital Budget to pay for paving of additional property associated with the City's Police Precinct Building. The City recently purchased 1.08 acres adjacent to the Precinct to provide additional storage necessary for the efficient operation of the Police Department. The new property needs paving and minor storm water improvements to become operational for law enforcement purposes. Economic Development Tools The City of Spokane Valley supportsis supportive of legislative efforts to adopt and enhance statutory mechanisms and state programs that encourage economic development, including border communities that experience the loss of sales to other communities in neighboring states. As such, we encourage the Legislature to adopt mechanisms that promote increased economic development within our communities, including increasing funding to the Public Works Assistance Account, expanding the Rural County Sales & Use Tax Credit for Public Facilities to border counties, and reinvesting in the Local Revitalization Program. Defend Local Control The City of Spokane Valley incorporated in 2003 as a direct result of the desire of our citizens to have substantial local control of decision-making A foundational belief for the Council and the citizens they represent is that the most effective level of government is the one closest to the people, which is the city form of government. As such, the Council urges the Legislature to respect local decision-making wherever appropriate, and not infringe into those areas that have traditionally been regulated by elected City officials. Examples of appropriate local decision-making include the determination of whether to allow recreational marijuana home growing, and local control regarding zoning density, including flexibility relating to accessory dwelling units. Protect and Restored Local State -Shared Revenues The City requests that the Legislature protectpreserve and restore local state -shared revenues. These funds include the Liquor Excise Tax Account ($487,739 in 2018), Liquor Board Profits ($786,251 in 2018), Municipal Criminal Justice Assistance Account ($567,445 in 2018), City -County Assistance Account ($27,311 in 2018) and Marijuana Revenues ($259,242 in 2018). Specifically, the City supports legislation that removes the 2011 cap on Liquor Profit revenues to restore the historical 50/50 revenue sharing relationship between the State and local governments. Protect Businesses by Reforming State Regulatory Burden The City strongly supports businesses small and large, in our City and across the state, because they are the lifeblood of our economy. Unfortunately, these businesses are forced to compete in a state regulatory environment that is increasingly burdensome, making it difficult to compete with businesses in neighboring states. Of most urgent concern is the regressive state business & occupation tax, as well as reforming the Department of Children, Youth and Families oversight program. The City supports rebalancing the state- wide regulatory framework to encourage and support business development and retention. The City supports AWC legislative agenda items that serve the best interests of Spokane Valley. Page 2 of 2 DRAFT 2020 Legislative Agenda. (Scheduled for adoption by Council November 19. 2019) Transportation Funding Request: Bridging the Valley The City continues to make headway on the multi -phase Bridging the Valley project to replace three at -grade crossings that bisect north/south commerce in the City. With the State's assistance on the Phase 1 Barker Road Grade Separation Project in the 2017-2019 budget, the City is making significant progress to improve the safety and economic competitiveness of our community. The City successfully secured the only 2017 federal TIGER grant in the State, and those grant funds were applied to the Barker Road Grade Separation Project. This project is fully funded, engineering design and right-of-way acquisition is underway, and construction is programmed for 2020. Phase 2: Pines Road /BNSF Grade Separation Project The City respectfully requests that the State make an investment in the safety of the Spokane Valley region through the Bridging the Valley project by allocating an additional $2.9 million to the Pines Road/BNSF Grade Separation project. Pines Road is one of the region's key transportation corridors, carrying both private and commercial/industrial traffic from Trent Avenue (SR 290) across the Spokane River to I-90 and commercial areas south of the I-90 freeway. In 2018, the Freight Mobility Strategic Investment Board (FMSIB) rated this at -grade crossing as the highest ranked unfunded Tier 1 rail crossing in the State out of 4,171 at -grade crossings based upon freight mobility and safety. The project will also improve the intersection of two state highways, Pines Road (SR 27) and Trent Avenue (SR 290). On average, 60 trains travel through the Pines/BNSF crossing each day, blocking traffic movements for nearly 3.5 hours. Vehicle delay is expected to increase with the addition of a second mainline BNSF track at Pines Road in 2020. In addition, about 34,000 vehicles pass through the adjacent Pines/Trent intersection, including freight from Canada and northern Idaho. The average daily traffic volume on Pines Road is more than double the vehicles of the funded Barker Road project. Pines Road is also the primary access to almost 230 acres of undeveloped mixed-use, commercial and industrial land. Total project cost is estimated at $29 million, and the City has thus far secured $7.8 million, including $4.7 million in City funds, $1.9 million from our regional metropolitan planning organization (MPO) and a $1.25 million CRISI grant. We have yet to receive any State contributions toward improving this intersection of two State highways and request $7.8 million of State dollars that could be inclusive of TIB, FMSIB or a direct legislative appropriation. With this State commitment we believe we can be successful obtaining the balance of the project through Federal sources. 1-90 Barker -to -Harvard Project Cost Overruns The City of Spokane Valley supports WSDOT in its continuing efforts to achieve state and local transportation purposes, including connectivity and safety. In doing so, the City seeks to continue advocating its position that WSDOT projects need to remain the financial responsibility of the State of Washington. Projects by local agencies generally have a beneficial effect on regional and state facilities as well, and state and regional projects generally have a beneficial effect on the local transportation network. However, this does not imply that a financial responsibility should exist between the agencies since there is no policy or operational control of another agency's project absent an agreement to do so. For example, the City supports its neighboring jurisdiction, the City of Liberty Lake, in supporting budget proviso language stating that WSDOT is responsible for any cost overruns on the Harvard to Barker project, except for those components of the project within the City of Liberty Lake. The City of Liberty Lake has agreed to fund any cost overruns on the components of the project located within its boundaries. Page 1 of 2 DRAFT Capital Project Request — (Sullivan Park Water Line/Police Precinct Parking Lot Paving Project) The City of Spokane Valley respectfully requests that the Legislature allocate $413,000 from the Capital Budget to pay for installation of a water line to Sullivan Park. The City owns property adjacent to the Spokane River that it uses as Sullivan Park. The City is purchasing approximately 14 additional acres from the Washington State Department of Transportation to expand the park. Both parcels sit in an area unserved by a water district, and which require installation of a water line by Trentwood Irrigation District under the Union Pacific rail line. Trentwood's engineering estimate for the project is $413,000. Sullivan Park is currently served by an underperforming well that will be insufficient to service the expanded park. <OR> The City of Spokane Valley respectfully requests that the Legislature allocate $115,000 from the Capital Budget to pay for paving of additional property associated with the City's Police Precinct Building. The City recently purchased 1.08 acres adjacent to the Precinct to provide additional storage necessary for the efficient operation of the Police Department. The new property needs paving and minor storm water improvements to become operational for law enforcement purposes. Economic Development Tools The City of Spokane Valley supports legislative efforts to adopt and enhance statutory mechanisms and state programs that encourage economic development, including border communities that experience the loss of sales to other communities in neighboring states. As such, we encourage the Legislature to adopt mechanisms that promote increased economic development within our communities, including increasing funding to the Public Works Assistance Account, expanding the Rural County Sales & Use Tax Credit for Public Facilities to border counties, and reinvesting in the Local Revitalization Program. Defend Local Control The City of Spokane Valley incorporated in 2003 as a direct result of the desire of our citizens to have substantial local control of decision-making A foundational belief for the Council and the citizens they represent is that the most effective level of government is the one closest to the people, which is the city form of government. As such, the Council urges the Legislature to respect local decision-making wherever appropriate, and not infringe into those areas that have traditionally been regulated by elected City officials. Examples of appropriate local decision-making include the determination of whether to allow recreational marijuana home growing, and local control regarding zoning density, including flexibility relating to accessory dwelling units. Protect and Restore Local State -Shared Revenues The City requests that the Legislature protect and restore local state -shared revenues. These funds include the Liquor Excise Tax Account ($487,739 in 2018), Liquor Board Profits ($786,251 in 2018), Municipal Criminal Justice Assistance Account ($567,445 in 2018), City -County Assistance Account ($27,311 in 2018) and Marijuana Revenues ($259,242 in 2018). Specifically, the City supports legislation that removes the 2011 cap on Liquor Profit revenues to restore the historical 50/50 revenue sharing relationship between the State and local governments. Protect Businesses by Reforming State Regulatory Burden The City strongly supports businesses small and large, in our City and across the state, because they are the lifeblood of our economy. Unfortunately, these businesses are forced to compete in a state regulatory environment that is increasingly burdensome, making it difficult to compete with businesses in neighboring states. Of most urgent concern is the regressive state business & occupation tax, as well as reforming the Department of Children, Youth and Families oversight program. The City supports rebalancing the state- wide regulatory framework to encourage and support business development and retention. The City supports AWC legislative agenda items that serve the best interests of Spokane Valley. Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 19, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Spokane County Complete Count Committee GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: Staff provided Council an Administrative Report on July 16, 2019, at which time there was Council consensus to authorize the contribution of $10,102 to support the Spokane County Census Committee Coordinator position, and to include that amount in the 2019 amended budget BACKGROUND: During March and May of 2019, representatives of the Spokane Census 2020 Complete Count Committee addressed the Spokane Regional Transportation Council (SRTC) regarding the benefits to the region of an accurate census count. At their June 2019 meeting, the SRTC Board of Directors voted unanimously to hire a Census Coordinator administrated through Innovia Foundation. Estimated total cost of the coordinator is $100,000. Spokane Valley's share is $10,102 which is based on the City's relative share of Spokane County's population. At the July 17, 2019 Council meeting, staff presented the request from SRTC for the City to contribute $10,102 for the hiring of the Spokane County Census Committee Coordinator. There was Council consensus to authorize our contribution of $10,102, and as part of the discussion, the City Council requested that the Coordinator present to City Council about the role of the Complete Count Committee Coordinator. Tonight, Innovia Foundation Complete Count Coordinator Alexandra Panagotacos will provide an overview of her role. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: Included in the 2019 amended budget, $10,102. STAFF CONTACT: Chaz Bates, Senior Planner ATTACHMENTS: Census Presentation; Handout 1 • s slor will' 11•I WHY WE COUNT For Community Groups 2 o r -1 L Adimilk, IMPACT IMPACT HARD TO COUNT Young children Undocumented immigrants Highly mobile persons Persons with distrust for government Racial and ethnic minorities LGBTQ persons Non-English speakers Persons with mental or physical disabilities Low income persons Persons who do not live in traditional housing Persons experiencing homelessness/houseless Rural communities Tract 138: Fairchild Tract 1 17.02: Millwood Tract 24:W Central/N Riverfront Tract 30: East Central Tract 36: Browne's Addition Tract 145: East Central -190 Tract 25: Logan/GU Tract 14: Logan/Nevada Heights Tract 35: Logan/GU Tract 26: Chief Garry Tract 140.0 I : Cheney Tract 40: Cliff/Cannon Tract 140.02: Cheney Tract 32: Cliff/Cannon Tract I 08:Whitworth U Tract 1 1 1.01: Nevada/Lidgerwood Tract 4: Nevada/Lidgerwood Tract 1 19: Spokane Valley/Opportunity Tract 21: Emerson/Garfield/W Central Tract 2: Hillyard Tract 20: Garfield Tract 16: Hillyard Tract 137:West Hills/Airway Heights Tract 1 1 1.02: Orchard Prairie Tract 104.01:Airway Heights Spokane County Hard to Count Areas ACTION ✓Visit spokanecensus.org ✓ Share info on social media ✓ Talk to friends & family Contact Alex Panagotacos, Spokane Census Committee Coordinator for more info: apanagotacos@Innovia.org 509-990-6835 CENSO A1:1171 dieutraclan s6 nepenicb 10 SPOKANE COUNTY COMPLETE COUNT COMMITTEE Census 2020 will determine how billions of Federal funds are distributed, the number of seats we have in Congress, where critical infrastructure is provided and much more. Learn more at: SPOKANECENSUS.ORG 50 Ways Census Data Are Used • Decision making at all levels of government. • Drawing federal, state, and local legislative districts. • Attracting new businesses to state and local areas. • Distributing over $300 billion in federal funds and even more in state funds. • Forecasting future transportation needs for all segments of the population. • Planning for hospitals, nursing homes, clinics, and the location of other health services. • Forecasting future housing needs for all segments of the population. • Directing funds for services for people in poverty. • Designing public safety strategies. • Development of rural areas. • Analyzing local trends. • Estimating the number of people displaced by natural disasters. • Developing assistance programs for American Indians and Alaska Natives. • Creating maps to speed emergency services to households in need of assistance. • Delivering goods and services to local markets. • Designing facilities for people with disabilities, the elderly, or children. • Planning future government services. • Planning investments and evaluating financial risk. • Publishing economic and statistical reports about the United States and its people. • Facilitating scientific research. • Developing "intelligent" maps for government and business. • Providing proof of age, relationship, or residence certificates provided by the Census Bureau. • Distributing medical research. • Reapportioning seats in the House of Representatives. • Planning and researching for media as backup for news stories. • Providing evidence in litigation involving land use, voting rights, and equal opportunity. • Drawing school district boundaries. • Planning budgets for government at all levels. • Spotting trends in the economic well-being of the nation. • Planning for public transportation services. • Planning health and educational services for people with disabilities. • Establishing fair market rents and enforcing fair lending practices. • Directing services to children and adults with limited English language proficiency. • Planning urban land use. • Planning outreach strategies. • Understanding labor supply. • Assessing the potential for spread of communicable diseases. • Analyzing military potential. • Making business decisions. • Understanding consumer needs. • Planning for congregations. • Locating factory sites and distribution centers. • Distributing catalogs and developing direct mail pieces. • Setting a standard for creating both public and private sector surveys. • Evaluating programs in different geographic areas. • Providing genealogical research. • Planning for school projects. • Developing adult education programs. • Researching historical subject areas. • Determining areas eligible for housing assistance and rehabilitation loans. Counting for Dollars 2020 The Role of the Decennial Census in the Geographic Distribution of Federal Funds REPORT WASHINGTON In FY2016, Washington received $16,676,186,274 through 55 federal spending programs guided by data derived from the 2010 Census. The Counting for Dollars 2020 Project aims to understand 1) the extent to which the federal government will rely on data from the 2020 Census to guide the distribution of federal funding to states, localities, and households across the nation and 2) the impact of the accuracy of the 2020 Census on the fair, equitable distribution of these funds. The project has analyzed spending by state for 55 federal programs ($883,094,826,042 in FY2016). Three types of programs are analyzed: • Domestic financial assistance programs provide financial assistance — including direct payments to individuals, grants, loans, and loan guarantees — to non-federal entities within the U.S. — such as individuals and families, state and local governments, companies, and nonprofits — in order to fulfill a public purpose. • Tax credit programs allow a special exclusion, exemption, or deduction from gross income or provide a special credit, a preferential rate of tax, or a deferral of tax liability. • Procurement programs award a portion of Federal prime contract dollars to small businesses located in areas selected on the basis of census -derived data. The four uses of census -derived datasets to geographically allocate funding are: • Define eligibility criteria — that is, identify which organizations or individuals can receive funds. • Compute formulas that geographically allocate funds to eligible recipients. • Rank project applications based on priorities (e.g., smaller towns, poorer neighborhoods). • Set interest rates for federal loan programs. The two categories of census -derived datasets are: • Geographic classifications — the characterization (e.g., rural), delineation (e.g., Metropolitan Areas), or designation (e.g., Opportunity Zones) of specific geographic areas. • Variable datasets o Annual updates of population and housing variables collected in the Decennial Census. o Household surveys collecting new data elements (e.g., income, occupation) by using the Decennial Census to design representative samples and interpret results. GW Institute of Public Policy THE GEORGE WASHINGTON UNIVERSITY Reports of the Counting for Dollars 2020 Project: > Report #1: Initial Analysis: 16 Large Census -guided Financial Assistance Programs (August 2017)* > Report #2: Estimating Fiscal Costs of a Census Undercount to States (March 2018)* > Report #3: Role of the Decennial Census in Distributing Federal Funds to Rural America (December 2018)* > Report #4: Census -derived Datasets Used to Distribute Federal Funds (December 2018) > Report #5: Analysis of 55 Large Census -guided Federal Spending Programs (forthcoming)** > Report #6: An Inventory of 320 Census -guided Federal Spending Programs (forthcoming) * Data available by state + Source for this state sheet For further information. Andrew Reamer, Research Professor The George Washington University areamer@gwu.edu Counting for Dollars 2020 The Role of the Decennial Census in the Geographic Distribution of Federal Funds REPORT COUNTING FOR DOLLARS 2020: WASH\GTON Allocation of Funds from 55 Large Federal Spending Programs Guided by Data Derived from the 2010 Census (Fiscal Year 2016) Total Program Obligations: $16,676,186,274 Program Dept. Obligations Program Dept. Obligations Financial Assistance Programs $16,345,272,960 Medical Assistance Program (Medicaid) HHS $7,062,048,000 Community Facilities Loans/Grants USDA $38,033,528 Federal Direct Student Loans ED $1,336,191,946 Supporting Effective Instruction State Grants ED $36,823,489 Supplemental Nutrition Assistance Program USDA $1,452,893,518 Crime Victim Assistance DOJ $48,821,061 Medicare Suppl. Medical Insurance (Part B) HHS $1,125,500,538 CDBG Entitlement Grants HUD $40,136,072 Highway Planning and Construction DOT $682,958,983 Public Housing Capital Fund HUD $25,002,000 Federal Pell Grant Program ED $399,700,000 Block Grants for the Prevention and Treatment HHS $37,784,663 of Substance Abuse Section 8 Housing Choice Vouchers HUD $509,706,000 Water and Waste Disposal Systems for USDA $15,081,100 Rural Communities Temporary Assistance for Needy Families HHS $450,396,098 Social Services Block Grant HHS $34,892,677 Very Low to Moderate Income Housing Loans USDA $446,692,303 Rural Rental Assistance Payments USDA $35,857,764 Title I Grants to LEAs ED $242,701,346 Business and Industry Loans USDA $20,180,000 State Children's Health Insurance Program HHS $215,289,000 Career and Technical Education - Basic Grants ED $20,522,876 to States National School Lunch Program USDA $201,584,000 Homeland Security Grant Program DHS $13,015,974 Special Education Grants ED $230,436,683 WIOA Dislocated Worker Grants DOL $20,083,489 Section 8 Housing Assistance Payments Program HUD $94,646,688 HOME HUD $18,607,152 Federal Transit Formula Grants DOT $264,325,000 State CDBG HUD $11,319,386 Head Start HHS $185,682,699 WIOA Youth Activities DOL $19,035,891 WIC USDA $149,191,000 WIOA Adult Activities DOL $16,336,037 Title IV -E Foster Care HHS $86,876,649 Employment Service/Wagner-Peyser DOL $14,981,703 Health Care Centers HHS $125,908,671 Community Services Block Grant HHS $8,957,923 School Breakfast Program USDA $55,763,000 Special Programs for the Aging, III, Part C, HHS $13,844,851 Nutrition Services Rural Electrification Loans and Loan Guarantees USDA $30,782,000 Cooperative Extension Service USDA $6,812,636 Public and Indian Housing HUD $45,835,000 Native Amer. Employment&Training DOL $1,863,823 Low Income Home Energy Assistance HHS $58,728,879 Child and Adult Care Food Program USDA $47,468,000 Federal Tax Expenditures $288,882,613 Vocational Rehabilitation Grants to the States ED $55,616,244 Low Income Housing Tax Credit Treas $1 92,277,754 Child Care Mandatory and Matching Funds HHS $78,400,000 New Markets Tax Credit Treas $96,604,859 Unemployment Insurance Administration DOL $92,408,000 Federal Transit - Capital Investment Grants DOT $31,610,379 Federal Procurement Programs $42,030,701 Child Care and Development Block Grant HHS $48,074,000 HUBZones Program SBA $42,030,701 Adoption Assistance HHS $39,864,241 Prepared by Andrew Reamer, the George Washington Institute of Public Policy, the George Washington University. Spending data analysis provided by Sean Moulton, Open Government Program Manager, Project on Government Oversight. 1 January 30, 2019 Note: The sequence of the above programs is consistent with U.S. rank order by program expenditures. (See U.S. sheet in series.) El Counting for Dollars 2020 publications and spreadsheet with above data available at https://gwipp.gwu.edu/cou ntin g-dolla rs-2020-role-decen nial-census-geographic-distribution-federal-funds GW Institute of Public Policy THE GEORGE WASHINGTON UNIVERSITY For further information. Andrew Reamer, Research Professor The George Washington University areamer@gwu.edu Census 2020 Make Yourself Count. Spokane County Complete Count Committee Hard to Count Groups & Low Response Tracts Revised 10-30-19 Hard to Count Groups Young children Undocumented immigrants Highly mobile persons Persons who distrust the government Racial and ethnic minorities LGBTQ persons Non-English speakers Persons with mental or physical disabilities Low income persons Persons who do not live in traditional housing Persons experiencing homelessness/houseless Rural communities Low Response Tracts Tract 138: Fairchild Tract 117.02: Millwood Tract 24: W Central/N Riverfront Tract 30: East Central Tract 36: Browne's Addition Tract 145: East Central -190 Tract 25: Logan/GU Tract 14: Logan/Nevada Heights Tract 35: Logan/GU Tract 26: Chief Garry Tract 140.01: Cheney Tract 40: Cliff/Cannon Tract 140.02: Cheney Tract 32: Cliff/Cannon Tract 108: Whitworth U Tract 111.01: Nevada/Lidgerwood Tract 4: Nevada/Lidgerwood Tract 119: Spokane Valley/Opportunity Tract 21: Emerson/Garfield/W Central Tract 2: Hillyard Tract 20: Garfield Tract 16: Hillyard Tract 137: West Hills/Airway Heights Tract 111.02: Orchard Prairie Tract 104.01: Airway Heights View ROAM Map: https://www.census.gov/roam View OFM Map: https://ofm.wa.gov/sites/default/files/public/dataresearch/pop/census/2020/htcmaps/c000trv01.html Learn more: www.spokanecensus.org 4711 COUNTS 2020 Spokane County Hard to Count Areas Low Response Score Rank 1 2 3 4 5 6 ▪ 7 ▪ 8 �9 10 (Hardest to Count) No Data More information found at https://ofm.wa.gav Map shows colored Census Block Groups within labeled Census Tracts CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 19, 2019 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Pinecroft Mobile Home Park Drinking Water Update GOVERNING LEGISLATION: Chapter 246-290 WAC; RCW 35.67.370(1) PREVIOUS COUNCIL ACTION TAKEN: NA BACKGROUND: City Council requested information on the drinking water situation at the Pinecroft Mobile Home Park (MHP) which is located just west of Pines Road between Mansfield Avenue and Montgomery Drive. Specifically, City Council requested information on what, if anything, the City may do with regard to the situation. In Washington, all water systems are regulated by the Office of Drinking Water in the Washington State Department of Health (DOH). Though located within the boundaries of the Irvin Water District, the MHP water system is a private system, owned and operated by the MHP, has 139 active drinking water connections and has been approved for 143 connections. These connections receive water from three wells (exact locations not provided for security reasons) which are around 60 feet deep. From one of the Driller's Water Well Reports, the wells are in sandy, gravelly soils. These soils generally have good water transmission through the soil. Per DOH, a drinking water alert was issued to the MHP on July 3, 2019, due to tests showing E. coli in the water. Residents were advised to boil their water or use bottled water until further notice. On October 12, 2019, the Spokesman -Review ran an article documenting the MHP residents' angst with the situation, and that the MHP is working on constructing a chlorine treatment system to solve the problem but the fix might not be completed until next summer. Per the article, residents need to boil water before cooking or drinking it but can bathe in it. According to the Center for Disease Control and Prevention (CDC), a possible source of contamination of private wells are septic systems though contamination from these systems is very rare and there is no conclusive evidence known by staff that the E. coli contamination is connected to the MHP's septic system. Based on the Spokane County Environmental Services Sewer Summary Form, sewer is available to the MHP but the MHP is not connected to it and the sewage is handled by a functional septic system. With regard to possible City actions, notably the City is not a water purveyor, as those activities are provided by many municipal water and irrigation districts within the City and so the City is not in a position to provide water to the MHP. Also, a requirement for the MHP to hook-up to publicly provided water would be the purview of the DOH. Further, pursuant to RCW 35.67.370(1), cities may not require existing mobile home parks to replace existing, functional septic systems with a sewer system within the community unless the local board of health determines that the septic system is failing. Finally, with regard to other actions such as donations, the City is limited by the Washington Constitution in providing gifts. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion. No action is required of Council. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Henry Allen, Senior Engineer ATTACHMENTS: 1 Pinecroft MHP Drinking Water Update Presentation 2. Pinecroft MHP Location 3. DOH Water Facilities Inventory 4. Water Well Report 5. DOH Drinking Water Alert 6. Coliform Bacteria Q&A 7. Pinecroft HMP Spokesman -Review Article 8. Spokane County Sewer Summary Form Pinecroft Mobile Home Park (MHP) Drinking Water Update Map Trent `ecrof t MHP Pines 1-90 MHP surrounded by Irvin Water District Map Satellite From Spokane Aquifer Joint Board Website I Pinecroft Mobile Horne Park Pinecroft Mobile Home Park NAME Pinecroft Mobile Home Park Phone Number f-# Asap data €ZQ19 GC+oVe -c... 3 v.'s Rec. a ":ap a rar Pinecroft MHP Details • Pinecroft MHP is regulated by the Office of Drinking Water in the Washington State Department of Health (DOH). • The MHP is on a private water system that gets water from 3 - 60-foot deep wells placed in coarse sands and gravels. • Drinking Water Alert was issued for the MHP on July 3, 2019 stating that tests show E. coli present in the water. Residents should boil water or use bottled water until further notice. • Per the Center for Disease Control and Prevention (CDC), a possible source of contamination of private wells are septic systems though contamination from these systems is very rare. Sewer is available to the MHP but the Park is not connected (Pursuant to RCW 35.67.370(1), as long as the septic system is functional they cannot be required to connect to a sewer system). From the Oct 12, 2019 Spokesman -Review Article Title: Spokane VaIIey trailer park residents could go a year without clean drinking water • E. coli was detected in the Spokane VaIIey trailer park's well in July, and the en ineerin firm and a contractor hired to solve the problem might not finish a fix until ext summer. g • The mobile home park's main office provides packs of bottled water. • Residents need to boil (well) water before cooking or drinking it but can bathe in it • Dorothy Tibbetts, the regional manager for the Eastern Region Office of DrinkingWater, said Pinecroft had a few options to address the water issue, including drillin a new well, hooking upto a nearbywater system or installinga 4-1chlorine treatmet system. Te company o ted to build a chlorintreatment system. Y p Y p Y PINECROFT MOBILE HOME PARK - Water System ID — 67623 General Location: Spokane Aquifer Joint Board SIXJ B Local Water Utilities United for Safe Drinking Water Map LIite dinlig141111;11P croft MHP Pines Map Satellite r 'CA 0 ArniNice,4rlobi iin;h1,7ii? Disposal PeCyelialt.) Pinecroft Mobile Home Park Pinecroft Mobile Home Park NAME Phone Number PH -lea -oft Mobile Home Park Map data •E',2c,19 eoogre Terr, of U Be Repor, a m ap error Map View: . tl PrIc ,ArVes.s. IN,D3 _ g. Mansfield Ave dd 2 Mcmtgamery F loth Aerial View: \ \ PI, Croft Mobile Home Park U owe Pncific . , ____.-ters, Spokane County, WA State BuildingFootprintUSA Valley Viewer V.3 ne Image Cans n rtLurn, D]gtan.ilob; te.Sri (41 Health WATER FACILITIES INVENTORY (WFI) FORM ONE FORM PER SYSTEM RETURN TO: Central Services - WFI, PO Box 47822, Olympia, WA, 98504-7822 Quarter: 2 Updated: 05/01/2019 Printed: 11/8/2019 WFI Printed For: On -Demand Submission Reason: Contact Update 1. SYSTEM ID NO. 67623 F 2. SYSTEM NAME 3. COUNTY iii 4. GROUP A 5. TYPE Comm PINECROFT MOBILE HOME PARK SPOKANE 6. PRIMARY CONTACT NAME & MAILING ADDRESS J.D. & AUDRY SHEARER [MHP MANAGER] 11920 E MANSFIELD SPOKANE, WA 99206 16 SOURCE NAME 7. OWNER NAME & MAILING ADDRESS 18. OWNER NUMBER: 031939 PARRELL-SISTERS MHC, LLC (INACTIVE) OWNER MIKE JOHNSTON 1700 ADAMS, SUITE 212 COSTA MESA, CA 92626 STREET ADDRESS IF DIFFERENT FROM ABOVE 19 USE STREET ADDRESS IF DIFFERENT FROM ABOVE ATTN ADDRESS CITY STATE ZIP 22 DEPTH ATTN ADDRESS CITY STATE ZIP 9.24 HOUR PRIMARY CONTACT INFORMATION Source Number 10. OWNER CONTACT INFORMATION Primary Contact Daytime Phone: (509) 389-5337 WELL Owner Daytime Phone: (714) 549-8200 Primary Contact Mobile/Cell Phone: (503) 509-3405 SPRING Owner Mobile/Cell Phone: (509) 389-5337 Primary Contact Evening Phone: SEA WATER Owner Evening Phone: (xxx)-xxx-xxxx Fax: E-mail: xxxxxxxxxxxxxxxxxxxx OTHER Fax: E-mail: xxxxxxxxxxxxxxxxxxxx 11. SATELLITE MANAGEMENT AGENCY - SMA (check only one) , ig[ Not applicable (Skip to #12) ❑ Owned and Managed SMA NAME: ❑ Managed Only ❑ Owned Only SMA Number: CHLORINATION 12. WATER SYSTEM CHARACTERISTICS (mark all that apply) FLUORIDATION • Agricultural • Commercial / Business • Day Care • Food Service/Food Permit • 1,000 or more person event for 2 or more days per year ❑ Hospital/Clinic i[ Residential ❑ Industrial • School ❑ Licensed Residential Facility • Temporary Farm Worker ❑ Lodging • Other (church, fire station, etc.): ❑ Recreational / RV Park 13. WATER SYSTEM OWNERSHIP (mark only one) ❑ Association ❑ County ❑ Investor ❑ City / Town ❑ Federal i[ Private f ❑ Special District ❑ State 14. STORAGE CAPACITY (gallons) 1,000 15 16 SOURCE NAME 17 INTERTIE 18 SOURCE CATEGORY 19 USE 20 21 TREATMENT 22 DEPTH 23 24 SOURCE LOCATION Source Number LIST UTILITY'S NAME FOR SOURCE AND WELL TAG ID NUMBER. Example: WELL #1 XYZ456 IF SOURCE IS PURCHASED OR INTERTIED, LIST SELLER'S NAME Example: SEATTLE INTERTIE SYSTEM ID NUMBER WELL WELL FIELD WELL IN A WELL FIELD SPRING SPRING FIELD SPRING IN SPRINGFIELD SEA WATER SURFACE WATER RANNEY/INF. GALLERY OTHER PERMANENT SEASONAL EMERGENCY SOURCE METERED NONE CHLORINATION FILTRATION FLUORIDATION IRRADIATION (UV) OTHER DEPTH TO FIRST OPEN TERVAL IN FEET CAPACITY (GALLONS PER MINUTE) 1/4, 1/4 SECTION SECTION NUMBER TOWNSHIP RANGE S01 Well #1-AHC918 X X Y X 60 90 NE SE 09 25N 44E SO2 Well #2 - AHC919 X X Y X 60 90 NE SE 09 25N 44E S03 Well #3 - AHC920 X X Y X 60 130 NE SE 09 25N 44E SO4 WF/S01,S02,S03 X X Y X 60 310 NE SE 09 25N 44E DOH 331-011 (Rev. 06/03) DOH Copy Page: 1 WATER FACILITIES INVENTORY (WFI) FORM - Continued 1. SYSTEM ID NO. 67623 F 2. SYSTEM NAME 3. COUNTY 4. GROUP A 5. TYPE Comm PINECROFT MOBILE HOME PARK SPOKANE 35. Reason for Submitting WFI: 0 Update - Change 0 Update - No Change 0 Inactivate 0 Re -Activate 0 Name Change 0 New System ❑Other 36. I certify that the information stated on this WFI form is correct to the best of my knowledge. SIGNATURE: PRINT NAME: DATE: TITLE: DOH 331-011 (Rev. 06/03) DOH Copy Page: 2 ACTIVE SERVICE CONNECTIONS DOH USE ONLY! CALCULATED ACTIVE CONNECTIONS DOH USE ONLY! APPROVED CONNECTIONS 25. SINGLE FAMILY RESIDENCES (How many of the following do you have?) 139 143 A. Full Time Single Family Residences (Occupied 180 days or more per year) 139 B. Part Time Single Family Residences (Occupied less than 180 days per year) 0 26. MULTI -FAMILY RESIDENTIAL BUILDINGS (How many of the following do you have?) A. Apartment Buildings, condos, duplexes, barracks, dorms 0 B. Full Time Residential Units in the Apartments, Condos, Duplexes, Dorms that are occupied more than 180 days/year 0 C. Part Time Residential Units in the Apartments, Condos, Duplexes, Dorms that are occupied less than 180 days/year 0 27. NON-RESIDENTIAL CONNECTIONS (How many of the following do you have?) A. Recreational Services and/or Transient Accommodations (Campsites, RV sites, hotel/motel/overnight units) 0 0 0 B. Institutional, Commercial/Business, School, Day Care, Industrial Services, etc. 0 0 0 28. TOTAL SERVICE CONNECTIONS 139 143 29. FULL-TIME RESIDENTIAL POPULATION A. How many residents are served by this system 180 or more days per year? 248 30. PART-TIME RESIDENTIAL POPULATION JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC A. How many part-time residents are present each month? B. How many days per month are they present? 31. TEMPORARY & TRANSIENT USERS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC A. How many total visitors, attendees, travelers, campers, patients or customers have access to the water system each month? B. How many days per month is water accessible to the public? 32. REGULAR NON-RESIDENTIAL USERS JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC A. If you have schools, daycares, or businesses connected to your water system, how many students daycare children and/or employees are present each month? B. How many days per month are they present? 33. ROUTINE COLIFORM SCHEDULE " Requirement is exception from WAC 246-290 JAN 1 FEB 1 MAR 1 APR 1 MAY 1 JUN 1 JUL 1 AUG 1 SEP 1 OCT 1 NOV 1 DEC 1 34. NITRATE SCHEDULE (One Sample per source by time period) QUARTERLY ANNUALLY ONCE EVERY 3 YEARS 35. Reason for Submitting WFI: 0 Update - Change 0 Update - No Change 0 Inactivate 0 Re -Activate 0 Name Change 0 New System ❑Other 36. I certify that the information stated on this WFI form is correct to the best of my knowledge. SIGNATURE: PRINT NAME: DATE: TITLE: DOH 331-011 (Rev. 06/03) DOH Copy Page: 2 WS ID WS Name 67623 PINECROFT MOBILE HOME PARK Total WFI Printed: 1 DOH 331-011 (Rev. 06/03) DOH Copy Page: 3 ashIngtan State Health ii 1�`l �.eirrJ is F�Ji �'t i'i `17!7J1�'rJ �t7! rr��LL• L't7i?�i Vfti1i.• J J -17i>'. i:Jfti Water Facilities Inventory (WFI) Report Create Date: 11/8/2019 Water System Id(s): 67623 Print Data on Distribution Page: ALL Print Copies For: DOH Copy Water System Name: ALL County: -- Any -- Region: ALL Group: ALL Type: ALL Permit Renewal Quarter: ALL Water System Is New: ALL Water System Status: ALL Water Status Date From: ALL To: ALL Water System Update Date From: ALL To: ALL Owner Number: ALL SMA Number: ALL SMA Name: ALL Active Connection Count From: ALL To: ALL Approved Connection Count From: ALL To: ALL Full -Time Population From: ALL To: ALL Water System Expanding Services: ALL Source Type: ALL Source Use: ALL WFI Printed For: On -Demand DOH 331-011 (Rev. 06/03) DOH Copy Page: 4 t L File Original and First Copy with Application No. O Department of Ecology WATER WELL REPORT Q Second Copy — Owner's Copy tyThird Copy — Driller's Copy /� ��ST�ATEOFOF WASHINGTON�yJ % Permit No....... (1) .OWNER: Name..: .fil�r.-G:�.e.-: . .� / ;r7 rr -, il✓r.`.,I Address_//7:2 D .%///��I,/✓� /� ,--- , 7A 0 til 1E) LOCATION OF WELL: County..2- ./ 7:2 7-1 --r 1,/. ,1' !; Sec 57 ' T�S N., R. 3'/W.M/ - H. Waring and distance from section or subdivision corner 4-1 (3) PROPOSED USE: 0 Domestic Industrial D Municipal ❑ Irrigation 0 Test Well 0 Other 0 • (4) TYPE OF WORK: Owner's number of well (if more than one).... O 2` if New well 0 Method: Dug ❑ Bored 0 / Deepened Cable DrivenFPI ❑ Reconditioned 0 Rotary ❑ Jetted 0 Os` co co ❑ i to L co Z y a O -43O W O Static level ft. below top of well Date J..� Artesian pressure lbs. per square inch Date Artesian water is controlled by a (Cap, valve, etc.) (5) DIMENSIONS: Diameter of well inches. Drilled ,/. ft. Depth of completed well ft. (6) CONSTRUCTION DETAILS: - Casing installed: ij,l"Diam. from'/ ft. to ;R ft. Threaded 0 " Diam. from ft. to ft. Welded jZf " Diam. from ft. to ft. Perforations: Yes J3' No 0 Type of perforator used ../d//o-%" ,if 7 / A. . SIZE of perforations ,-,r/I/,y in. by • 7'' in. .l.L 1 perforations from .,..17,/ ft. to .:.' 7 ft. perforations from ft. to ft. perforations from ft. to ft. Screens: Yes 0 No g" Manufacturer's Name Type Model No Diam. Slot size from ft. to ft. Diam. Slot size from ft. to ft. Gravel packed: Yes 0 No J2( Size of gravel: Gravel placed from ft. to ft. Surface seal: Yes ❑ No�i • To what depth? • ft. Material used in seal./-2:2..�- , - .'&/ C',''/- "7". Did any strata contain unusable water? Yes 0 No gr Type of water? Depth of strata Method of sealing strata off (7) PUMP: Manufacturer's Name Type: H.P (8) WATER LEVELS: Land -surface elevation above mean sea level.... ft. E CU Was a pump test made? Yes ❑ No If yes, by whom? - (9) WELL TESTS: Drawdown is amount water level is lowered below static level Q Yield: a gal./min. with ft. drawdown after hrs. PP • Recovery data (time taken as zero when pump turned off) (water level measured from well top to water level) Time Water Level Time Water Level 1 Time Water Level Date of test Bailer test.,,... -- gal./min. with ft. drawdown after hrs. Artesian flow g.p.m. Date Temperature of water Was a chemical analysis made? Yes 0 No� ECY 050-1-20 (10) WELL LOG: Formation: Describe by color, character, size of m.ateriat and structure, and show thickness of aquifers and the kind and nature of the material in each stratum penetrated, with at least one entry for each change of formation. MATERIAL FROM I TO J/G J7 S"7 5 7 . r -s7 OEPAR'r W RIGsnalOFFICE Work started..nll./..l , 19 Completed .... ,�1...../5 WELL DRILLER'S STATEMENT: This well was drilled under my jurisdiction and this report is true to the best of my knowledge and belief. /--- NAME �` ' so...i�/. = or oration ,1 Pe��r//son, firm, or eor oration (Type or print) Address�lr G?�XI..:1. fig [Signed].:' (Well Driller) License No.4 d/ Dates:/c- -1 7 (USE ADDITIONAL SHEETS IF NECESSARY) ,19.W 3 PINECROFT MOBILE HOME PARK - Water System Id — 67623 WA Dept of Health Drinking Water Alerts (webpage excerpt): - Information on Group A water systems that have an Active Alert within Washington State. Group A water systems have 15 or more service connections or serve 25 or more people 60 or more days per year. Spokane County Great Northern Pinecroft Mobile Home Park Contact Phone: 50g-226-1145 Comments: Issued: 4/18/2018 Issued: 7/3/2019 Do Not Drink Boil Water Tests show E. coli present in the water. Residents should boil their water or use bottled water until further notice. More information is available on our coliform webpage April 2016 DOH 331-181 Revised Questions & Answers Coliform Bacteria and Drinking Water Public water systems must deliver safe and reliable drinking water to their customers 24 hours a day, 365 days a year. If the water supply becomes contaminated, consumers can get seriously ill. Fortunately, public water systems take many steps to make sure drinking water is safe. One of the most important steps is regular testing for coliform bacteria. What are coliform bacteria? Coliform bacteria are present in the environment and feces of all warm-blooded animals and humans. Coliform bacteria are unlikely to cause illness. However, their presence in drinking water indicates that disease -causing organisms (pathogens) could be in the water system. Most pathogens that can contaminate water supplies come from the feces of humans or animals. Testing drinking water for all possible pathogens is complex, time-consuming, and expensive. It is easy and inexpensive to test for coliform bacteria. If testing detects coliform bacteria in a water sample, water systems search for the source of contamination and restore safe drinking water. There are three groups of coliform bacteria. Each is an indicator of drinking water quality and each has a different level of risk. Total coliform is a large collection of different kinds of bacteria. Fecal coliform are types of total coliform that exist in feces. E. coli is a subgroup of fecal coliform. Labs test drinking water samples for total coliform. If total coliform is present, the lab also tests the sample for E. coli. Total Coliform, Fecal Coliform and E. coli Total Coliform = Environmental Contamination E. coli 0157:H7 Fecal Coliform & E. coli= Fecal Contamination Total coliform bacteria are common in the environment (soil or vegetation) and are generally harmless. If a lab detects only total coliform bacteria in drinking water, the source is probably environmental and fecal contamination is unlikely. However, if environmental contamination can enter the system, pathogens could get in too. It is important to find and resolve the source of the contamination. Fecal coliform bacteria are a subgroup of total coliform bacteria. They exist in the intestines and feces of people and animals. (,P Washington State Deparhnent of Health Division of Environmental Health T O ENS Office Dvb�kingWatr DRINKIN NF Sq \ P �1 T AND R E. coli is a subgroup of the fecal coliform group. Most E. coli bacteria are harmless and exist in the intestines of people and warm-blooded animals. However, some strains can cause illness. The presence of E. coli in a drinking water sample usually indicates recent fecal contamination. That means there is a greater risk that pathogens are present. Note: E. coli outbreaks receive a lot of media coverage. A specific strain of E. coli bacteria known as E. coli O157:H7 causes most of those outbreaks. When a drinking water sample is reported as "E. coli present," it does not mean that O157:H7 is present. However, it does indicate recent fecal contamination. Boiling or disinfecting contaminated drinking water destroys all forms of E. coli, including 0157:H7. What if coliform bacteria are found in my water? When coliform bacteria are found, water systems investigate to find out how the contamination got into the water. They collect additional water samples and often inspect the entire system. Collecting additional samples helps determine whether an actual problem exists. If the lab detects bacteria in any of the additional samples, the initial findings are "confirmed." What if total coliform bacteria are confirmed in my water? If a lab confirms total coliform bacteria in your drinking water, your water system must conduct an assessment to find out how the contamination got into the water. If the assessment identifies the cause of the contamination, the water system can usually correct the problem with repairs, treatment, or improved operation and maintenance practices. We help water systems resolve problems. When a lab confirms total coliform bacteria in drinking water, we recommend that the water system notify its customers as soon as possible. The notice will explain what the system is doing to correct the problem, when the problem will likely be resolved, and what customers may need to do until then. What if E. coli are confirmed in my water? Confirmation of E. coli in a water system indicates recent fecal contamination, which may pose an immediate health risk to anyone who consumes the water. The water system will issue a "health advisory" within 24 hours to alert all water users of a health risk associated with the water supply. The advisory usually recommends using boiled or bottled water for drinking, preparing food, and brushing teeth. It also outlines the steps underway to correct the problem and explains when the system expects to resolve the problem. Responding to health emergencies is our highest priority. We will inspect the system as soon as possible to help the water system resolve the problem. More water samples will be collected to find and eliminate potential contamination sources, and a system not normally disinfected will most likely be chlorinated and flushed. The health advisory will remain in effect until the situation is resolved and the water is safe to drink. For more information Our publications are online at https://fortress.wa.gov/doh/odwpubs/ Call our nearest regional office Northwest Region: Kent Southwest Region: Tumwater Eastern Region: Spokane Valley 253-395-6750 360-236-3030 509-329-2100 For people with disabilities, this document is available on request in other formats. To submit a request, please call 1-800-525-0127 (TDD/TTY call 711). Spokane Valley trailer park residents could go a year without clean drinking water The ... Page 1 of 3 Spokane Valley trailer park residents could go a year without clean drinking water Kathy Schlenker, who lives in the Pinecroft mobile home park in Spokane Valley, drives through the area Thursday. The residents there have been without clean water since July 3. (Kathy Plonka / The Spokesman -Review) Kathy Schlenker never realized how much water a single person uses in a day, until she had to start thinking of it by the bottle. Schlenker, a 67 -year-old retired mental health counselor, is one of hundreds of Pinecroft Mobile Home Park residents who have had a boil order on their water for more than three months. E. coli was detected in the Spokane Valley trailer park's well in July, and the engineering firm and a contractor hired to solve the problem might not finish a fix until next sum- mer. https://www. spokesman. com/stories/2019/oct/ 1 2/sp okane-valley-trailer-p ark-resi dents -co ... 31 -Oct -19 Spokane Valley trailer park residents could go a year without clean drinking water The ... Page 2 of 3 Schlenker used to shower, wash her face and clean her home with the water from the park. Now she uses disposable wipes for almost everything. She showers at her daugh- ter's apartment, and gives her son and pets bottled water to drink. Once or twice a week, she goes to the mobile home park's main office to pick up one or two more packs of bottled water. Sometimes she delivers it to her neighbors instead, some of whom are disabled and have trouble picking up water themselves. "It's been hard for me," she said. "It's a lot of stress." Schlenker stopped working about io years ago due to medical issues, and said she hoped to spend her retirement in a nicer home, with a fenced yard for her dogs. But she doubts she'll be able to sell her trailer anytime soon. "If I could, I would move out of here, but nobody wants to buy a trailer where you have to boil your water," she said. While recent water tests haven't shown E. coli in Pinecroft's water, the trailer park has never been able to identify the source of the contamination. As a result, state officials have required management to fix the water system. In the meantime, residents still need to boil water they use before cooking or drinking it. According to an E. coli advisory from health officials, people should avoid brushing their teeth with contaminated water but can bathe in it. Dorothy Tibbetts, the regional manager for the Eastern Region Office of Drinking Water, said Pinecroft had a few options to address the water issue, including drilling a new well, hooking up to a nearby water system or installing a 4 -log chlorine treatment sys- tem. The company opted to build a chlorine treatment system, but needed to hire an engineer and go through an approval process before they can build it. "It takes time no matter which option they choose," Tibbetts said. "This is not unusual." She said well contamination is far harder to resolve than other types of contamination, and can be more expensive and time consuming. Officials from the Office of Drinking Water inspected the well, but were not able to determine the cause of the contamination. Tibbetts said some common causes of contamination are an old well, a poorly con- structed well and issues with nearby septic systems. https://www. spokesman. com/stories/2019/oct/ 1 2/sp okane-valley-trailer-p ark-resi dents -co ... 31 -Oct -19 Spokane Valley trailer park residents could go a year without clean drinking water The ... Page 3 of 3 It's not the first time Pinecroft has had a water contamination issue. According to The Spokesman -Review archives, E. coli was found in Pinecroft's water in 2001, but it was resolved in a few weeks. Tibbetts said she had not heard of any other recent contamination issues at Pinecroft, and none had been reported in the last five years. Steve Crooks, regional manager for Pinecroft, said the park has gone through about 1,000 bottles of water a week and leaves pallets of water bottles in front of the manage- ment office for residents to pick up. Crooks said the engineering team the company has hired should submit their design for a treatment system next week. It then has to go through a 30-6o day review process. After it's approved, they can begin working with a contractor to build a new chlorine treatment system. "We're not dragging our feet," he said. "The sooner, the better." https://www. spokesman. com/stories/2019/oct/ 1 2/sp okane-valley-trailer-p ark-resi dents -co ... 31 -Oct -19 OnlineForm: www.SpokaneCounty.org/ssf SPOKANE COUNTY ENVIRONMENTAL SERVICES - SEWER SUMMARY FORM PLEASE ALLOW 3 BUSINESS DAYS FOR A RESPONSE TO YOUR REQUEST THIS BLOCK MUST BE COMPLETED IN ITS ENTIRETY OR FORM WILL BE RETURNED Company Name: SPOKANE VALLEY Attn: HENRY ALLEN Information Requested For: Name: HENRY ALLEN Todays Date: 10/25/2019 10:43 AM Phone: (509) 720 - 5319 Fax: Property Address: 11920 E MANSFIELD AVE, SPOKANE VALLEY, WA Subdivision: 1 Single Family { Multi Family Duplex Escrow No: Parcel No: 45094.6001 Lot: Other Block: ▪ Sewer is available. Sewer Project ▪ Property is connected to sewer. Deadline to connect: ▪ Connection Deficiency on Record Contact Environmental Pinecroft/Mansfield Water Purveyor: Pinecroft Mobile Home Park Property is not connected to sewer ❑ Deadline passed, Contact Environmental Services at 509-477-3604 ▪ Property is connected, but no county inspection record exists. Services at 509-477-3604 for additional information. Foreclosure Property is connected to an Interim Treatment Facility. Properties connected to interim facilities are subject to General Facility Charges when the interim facility is connected to the County's Regional System. []Property is in a future Sewer Project area, tentatively scheduled for construction in 0 Sewer Account No: 39332-111763 (D) ELien(s) for Past Due Sewer Charges on this Account Monthly Charges: Owing Initial Charges Monthly Charges Current Balance Sewer Service Fees No N/A Construction Cost Component (CCC) General Facilities Charge (GFC) No See Below Capital Facilities Rate (CFR) Construction Cost Component (CCC) No See Below Capital Facilities Rate (CFR) No See Below Recorded Liens(s) for Sewer Charges *see note 7 No N/A N/A Late Payment Charges No N/A N/A Current Account Balance Due: 0.00 ADDITIONAL PAYOFF INFORMATION (see notes 1 and 2 below GFC/CCC/CFR REMAINING BALANCE: Initial Charge Balance Remaining # of Unbilled Months Interest Rate General Facilities Charge (GFC) Construction Cost Component (CCC) Capital Facilities Rate (CFR) There is a LIEN for Deferral of CFR, contact 509-477-3604 to pay-off CFR. Property is within the boundaries of ULID No: , contact the Treasurer's Office at 509-477-4713 to pay-off the ULID Assessment. Comments: Pursuant to RCW 35.67.370(1), the county may not require an existing manufactured (mobile) home park with an existing functional septic system to connect to county sewer unless the local board of health determines that the septic system is failing. Date: 10/25/2019 Quote Good Through: 10/31/2019 By: Christine Notes: 1. 2. 3. 4. [] Comments Continued - See Next Page Phone: (509) 477-7280 Except for Deferrals of the CFR, Environmental Services does not require that the CFR be paid -off upon sale/transfer of the property. Please send GFC and CFR pay-offs to Spokane County Environmental Services at the address shown below. Please send ULID Assessment pay-offs to the Spokane County Treasurer's office. The information provided herein is complimentary, and does not relieve the seller of the property from their responsibility to fully disclose all pertinent information related to the status of the property's sewer system and related fees. 5 Properties not currently connected to sewer may be subject to future connection requirements and sewer charges. 6. Payments not received by the billing due date will be assessed late payment charges. 7 Past due accounts are subject to recorded and unrecorded liens (Spokane County Code 8.03.9040; RCW 36.94.150 and 35.67.215). Revised 03/26/2019 Spokane County Environmental Services, 1026 West Broadway Avenue, Spokane, WA99260-0430 Phone (509) 477-3604, Fax (509) 477-7178 Sent to: hallen@spokanevalley.org 10/25/2019 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 19, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed resolution amending the Master Fee Schedule for 2020. GOVERNING LEGISLATION: The Master Fee Schedule setting 2019 fees was established via Resolution #18-010 and was adopted by the City Council on December 11, 2018. PREVIOUS COUNCIL ACTION TAKEN: Although the revenue impact of City fees is included in the 2020 Budget, no previous Council action has been taken nor have discussions taken place regarding changes to the attached proposed Resolution #19 -XXX. Revenues generated by the fee resolution in 2020 account for: • $3,039,000 or 6.29% of total General Fund recurring revenues of $48,281,800. • $1,900,000 or 97.94% of total Stormwater Management Fund recurring revenues of $1,940,000. BACKGROUND: Part of the annual operating budget development process involves City Departments reviewing the Master Fee Schedule that is currently in place, and determining whether changes in the fees charged and/or language used in the governing resolution should be altered. Recommended changes to the fee schedule are as follows: • Under Schedule A — Planning — Add an item small cell permit application fees. Fees of $500 for up to five small cell sites, with an additional $100 for each site beyond five, which is consistent with guidance from the Federal Communications Commission (FCC). • Under Schedule C — Parks and Recreation — The Parks and Recreation Department is proposing some changes to the fee schedule in order to clarify and simplify various fees related to CenterPlace and parks: o CenterPlace: ■ (Add) Executive Conference Room 1/2 day rental - $156 per 4 hours ■ (Add) Executive Conference Room full day rental - $416 per day o West Lawn and CenterPlace ■ (Add) West Lawn Weddings — 2 hours - $1,000 (CenterPlace Reception) o Miscellaneous ■ (Expand) Cleanup fee for groups bringing their own food in on Sundays • Groups under 30 in small meeting room - $52 • Groups under 150 in large meeting room or lounge - $210 • Groups over 150 in Great Room - $500 o Picnic Shelter Reservation ■ Browns (up to five hours) - $84 (new shelter so fee is consistent with other shelters) o (Delete) Valley Mission Horse Arena Fee o (ADD) Undeveloped Balfour Park Rental/Use - $500 per day • Under Schedule E — Other Fees — Delete fees related to adult entertainment as these are now being handled at the County level. OPTIONS: Proceed with the proposed fee resolution and amendments to the Master Fee Schedule as presented this evening, with or without further modifications. RECOMMENDED ACTION OR MOTION: Staff recommends the proposed Resolution #19 - XXX, amending the Master Fee Schedule, be placed on the December 10, 2019, Council agenda for approval consideration. BUDGET/FINANCIAL IMPACTS: The proposed changes are not expected to have a significant impact on 2020 revenues. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Email from City Attorney's Office that provides details for the addition of the small cell permit application fees. • Memo from the Parks and Recreation Department that provides a detailed description and rationale for proposed fee changes. • A strike-through/underlined copy of the proposed Resolution #19 -XXX showing recommended changes. Chelsie Taylor From: Erik Lamb Sent: Tuesday, November 12, 2019 9:55 AM To: Chelsie Taylor; Jonathan Lakey Cc: Jenny Nickerson Subject: Fee Resolution Attachments: Resolution 18-010 Fee Resolution Clean Draft small cell addition 11.7.19....docx Chelsie and Jonathan, Sorry for the delay in getting this to you. Please see the attached resolution for a proposed change on small cells, and the support below to include in the RCA. From time to time, the City receives applications for permits for Small Cell Wireless Facilities. These applications are subject to heavy federal regulation. Recently, the Federal Communications Commission ("FCC"), published its Third Report and Order ("Order"), clarifying how much a locality may charge providers for these applications. The Order states that fees charged must be a "reasonable approximation of the state or local government's [actual] costs." The FCC also identified that a fee of $500 for a small cell application with up to five small cell sites, with an additional $100 for each site beyond five is presumptively "reasonable". Staff has reviewed the time and expense for reviewing small cell permits and determined that utilizing the FCC's safeharbor will allow the City to recoup appropriate fees while also still complying with the FCC Order. Please let me know if you have any questions. Erik Erik Lamb 1 Deputy City Attorney 10210 E. Sprague Avenue 1 Spokane Valley, WA 99206 (509) 720-5030 1 elamb@spokanevalley.org .000 Va11ey This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. Confidentiality Notice: The information contained in this email and any accompanying attachment(s) is intended only for the use of the intended recipient and may be confidential and/or privileged. If any reader of this communication is not the intended recipient, unauthorized use, disclosure or copying is strictly prohibited, and may be unlawful. If you have received this communication in error, please immediately notify the sender by return email, and delete the original message and all copies from your system. Thank you. 1 Spokane jUalley 10210 E Sprague Ave ♦ Spokane Valley WA 99206 509.720-5000 ♦ cityhall@spokanevalley.org Memorandum To: City Council Members; Mark Calhoun, City Manager From: Michael D. Stone, CPRP, Director of Parks and Recreation Date: November 19, 2019 Re: 2020 Fee Resolution Proposals The Parks and Recreation Department would like to propose some changes to the current fee resolution for 2020. These new fee proposals are being submitted in an effort to clarify and simplify various fees related to CenterPlace and our Parks as well as improving our customer service. The proposed fees are necessary due to the addition of new facilities, maintaining cost recovery, area competiveness or the elimination of facilities. Proposed Changes under the following fee resolution categories: • CenterPlace o (Add) Executive Conference Room % day rental - $156 per 4 hours o (Add) Executive Conference Room full day rental - $416 per day • West Lawn and CenterPlace o (Add) West Lawn Weddings — 2 hours - $1,000 (CenterPlace Reception) • Miscellaneous o (Replace ex. with this) Cleanup fee for groups bringing their own food in on Sundays ■ Groups under 30 in small meeting room - $52 ■ Groups under 150 in large meeting room or lounge - $210 ■ Groups over 150 in Great Room - $500 • Picnic Shelter Reservation o Browns (up to five hours) - $84 (new shelter so fee is consistent with other shelters) • (Delete) Valley Mission Horse Arena Fee • (ADD) Undeveloped Balfour Park Rental/Use - $500 per day If you have any questions, or need additional information, please let me know. Thank you. 1 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 19 -XXX A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, REPEALING AND REPLACING RESOLUTION 18-010, AND APPROVING AN AMENDED MASTER FEE SCHEDULE, AND OTHER MATTERS RELATING THERETO. WHEREAS, it is the general policy of the City to establish fees that are reflective of the cost of services provided by the City; and WHEREAS, the City uses a resolution to establish the schedule of fees for City programs, permits and services, and periodically the fee resolution and fee schedule must be amended to incorporate new or modified services; and WHEREAS, Council desires to amend the resolution and accompanying fee schedule. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. The amendments needed at this time are incorporated into the attached schedules and include new fees and changes to existing fees. Section 2. Repeal. Resolution 18-010 is hereby repealed in its entirety. Section 3. Effective Date. This Resolution shall be in full force and effect January 1, 2020. Approved this 10th day of December, 2019. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge, City Clerk L.R. Higgins, Mayor Approved as to form: Office of the City Attorney Resolution 19 -XXX Amending Fee Schedule for 2020 Page 1 of 14 DRAFT MASTER FEE SCHEDULE Fee Schedule Page No. Schedule A: Planning 3 Schedule B: Building 5 Schedule C: Parks and Recreation 10 Schedule D: Administrative 13 Schedule E: Other Fees 14 Schedule F: Police Fees 14 Resolution 19 -XXX Amending Fee Schedule for 2020 Page 2 of 14 DRAFT MASTER FEE SCHEDULE Schedule A — Planning AMENDMENTS Comprehensive Plan Amendment Zoning or other code text amendment APPEALS Appeal of Administrative Decision Appeal of Hearing Examiner Findings Transcript/record deposit on Appeals of Hearing Examiner Decisions Appeal of Administrative Decision - Code Enforcement Final Decision pursuant to chapter 17.100 SVMC ENVIRONMENTAL REVIEW STATE ENVIRONMENTAL POLICY ACT (SEPA) Single Dwelling (when required) All other developments Environmental Impact Statement (EIS) Review, minimum deposit Addenda of existing EIS Review SHORELINE Substantial Development Permit Shoreline Exemption FEE AMOUNT $1,500.00 $1,500.00 $1,050.00 $315.00 $157.00 $500.00 unless otherwise waived pursuant to SVMC 17.110 CRITICAL AREAS Floodplain Permit not associated with a subdivision Floodplain Permit associated with a subdivision Small Cee11 Ppermit Aapplication $500.00 for up to five sites OTHER PERMITS Home Occupation Permit and Accessory Dwelling Units (ADU) Conditional Use Permit Temporary Use Permit LAND USE ACTIONS Subdivisions Preliminary plat Final Plat Time extensions — file review and letter Short Plats Preliminary 2 to 4 lots Final plat 2 to 4 lots Preliminary plat 5 to 9 lots Final plat 5 to 9 lots Time extensions — file review and letter Resolution 19 -XXX Amending Fee Schedule for 2020 $100.00 $350.00 $2,200.00 $350.00 $840.00 $420.00 $315.00 $315.00 + $52.00 per lot + $100.00 per additional site $84.00 $840.00 $157.00 $2,324.00 + $40.00 per lot $1,424.00 + $10.00 per lot $80.00 $1,224.00 $924.00 $1,424.00 + $25.00 per lot $1,224.00 + $10.00 per lot $80.00 Page 3 of 14 D RAFT Plat Alteration Subdivision plat Short plat Plat Vacation Binding Site Plan Binding site plan alteration Change of Conditions Preliminary binding site plan Creating lots within final binding site plan via Record of Survey Final Binding Site Plan Aggregation/Segregation Lot line adjustment Lot line elimination Zero lot line SIGNS Review of permanent sign Review of temporary sign OTHER Administrative Exception Variance Administrative Interpretations NEW RESIDENTIAL SITE PLAN REVIEW SITE PLAN REVIEW - PER DIVISION REVIEW STREET VACATION APPLICATION $682.00 $278.00 $1,474.00 $278.00 $650.00 $1,674.00 $500.00 $924.00 $105.00 $105.00 $105.00 + $10.00 per lot $50.00 + $25.00 if public works review needed $50.00 $315.00 $1,575.00 $100.00 $50.00 $275.00 $1,365.00 Pre -application Meetings $250.00 Fee shall be deducted from land use application, building permit or commercial permit application fee when application is filed within one year of pre -application meeting. ZONING Zoning map amendments (rezone)* Planned residential development plan Planned residential development modification Zoning letter $1,650.00 $1,575.00 + $26.00 per lot $525.00 $210.00 *If rezone is combined with other action(s), cost of other action(s) is additional Resolution 19 -XXX Amending Fee Schedule for 2020 Page 4 of 14 D RAFT Schedule B — Building Fee Payment Plan review fees are collected at the time of application. Such fees may be adjusted during plan review. Overages or under payments shall be appropriately adjusted at the time of permit issuance. Plan review fees are separate from and additional to building permit fees. Permit fees and any other unpaid fees shall be collected prior to issuance of the permit. Fees for outside professional services required during the permit process shall be paid by the applicant. Examples of outside professional services include review by contract reviewers, special inspection or construction services, consultant services for special topics, surveying or other services required to determine compliance with applicable codes. Fee Refund Policy. Refunds authorized under this policy apply only to Schedule B. PLAN REVIEW FEES • Plan review fees are non-refundable once any plan review work has been started. • Paid plan review fees may be refunded when an eligible request is received in writing. • At a minimum, a $35.00 administrative fee shall be retained. • If the paid plan review fee is less than $35.00, no refund is authorized. • If the paid plan review fee is more than $35.00, the amount for refund shall be calculated at the rate of 100% of the paid plan review fee minus $35.00. PERMIT FEES • Permit fees are non-refundable once work authorized by the permit has begun. • Paid permit fees may be refunded when an eligible request is received in writing. • At a minimum, a $35.00 administrative fee will be retained when fees are refunded. • If the paid permit fee is less than $35.00, no refund is authorized. • If the paid permit fee is more than $35.00, the refund shall be calculated at the rate of 95% of the paid permit fee minus $35.00. For any application taken or permit issued in error, a full refund of fees paid shall be made. No portion of the paid fees shall be retained. FEES GENERAL Hourly Rate for City Employees Overtime rate for City Employees (1.5 times regular rate) Investigation fee: Work commenced without required permits Replacement of lost permit documents $61.00 $92.00 Equal to permit fee Hourly rate; 1 hour minimum Revisions to plans requested by the applicant or permit holder shall be charged the hourly rate with a minimum of one hour. Revised plans submitted in response to reviewer correction letters are not subject to the hourly assessment. Washington State Building Code Council Surcharge (WSBCC) — see the Washington State Building Code Council website for fees. Resolution 19 -XXX Amending Fee Schedule for 2020 Page 5 of 14 DRAFT BUILDING PERMIT: Building permit fees for each project are set by the following fees. The figures below shall be used to determine the building permit fees and plans check fees based on the value of the construction work as stated by the applicant or the value calculated by the Building Official using the latest valuation data published in the Building Safety Journal by the International Code Council, whichever value is greater. Valuations not listed in the Building Safety Journal: Building Type Residential garages/storage buildings (wood frame) Residential garages (masonry) Miscellaneous residential pole buildings Residential carports, decks, porches Valuation Per Square Foot $19.00 $22.00 $19.00 $15.00 Building Permit Fee Calculation Total Valuation Building Permit Fee $1.00 to $25,000.00 $25,001.00 to $50,000.00 $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00 $69.25 for first $2,000.00 + $14.00 for each additional $1,000.00 (or fraction thereof) Up to and including $25,000.00 $391.25 for first $25,000 + $10.10 for each additional $1,000.00 (or fraction thereof) Up to and including $50,000.00 $643.75 for first $50,000.00 + $7.00 for each additional $1,000.00 (or fraction thereof) Up to and including $100,000.00 $993.75 for first $100,000 + $5.60 for each additional $1,000.00 (or fraction thereof) Up to and including $500,000.00 $3,233.75 for first $500,000.00 + $4.75 for each additional $1,000.00 (or fraction thereof) Up to and including $1,000,000.00 $1,000,001 and up $5,608.75 for first $1,000,000.00 + $3.15 for each additional $1,000.00 (or fraction thereof) Plan Review Fee Calculation % of Building Permit Fee Plans review fee (general) 65% Plans review fee — Group R-3 occupancies (single family less than 7,999 sq. ft.) 40% Plans review fee — Group R-3 occupancies (single family 8,000 sq. ft. or more) 65% Plans review fee — Group U occupancies (sheds, barns, et.) 25% Initial Plan Review Fees are capped at $35,000 not including pass-through expenses for outside review as noted in the "Fee Payment" section of this schedule. Resolution 19 -XXX Amending Fee Schedule for 2020 Page 6 of 14 DRAFT OTHER BUILDING PERMITS: Over -the -Counter Service Demolition Permit Single Family Residence Commercial Buildings Garage or accessory building associated with residence or commercial building Foundation Only: Swimming Pools, over 2 feet in depth Re -roof (no plan review charge unless submitted for review) Change of Use or Occupancy Classification Permit Towers, elevated tanks, antennas GRADING PERMIT: 100 cubic yards (cu yd) or less 101 to 1,000 cubic yards 1,001 to 10,000 cubic yards 10,001 to 100,000 cubic yards 100,001 to 200,000 cubic yards 200,000 or more cubic yards GRADING PLAN REVIEW FEE: 50 cubic yards or less 51 to 100 cubic yards 101 to 1,000 1,001 to 10,000 10,001 to 100,000 100,001 to 200,000 200,001 or more Land Clearing Only (without earth being moved) Paving Permit (greater than 5,000 sq. ft. — new paving only) Resolution 19 -XXX Amending Fee Schedule for 2020 $61.00 flat fee $46.00 flat fee $131.00 flat fee $21.00 flat fee 25% of building permit fee $52.00 + plumbing fees Based on Project Valuation Hourly Hourly $21.00 $21.00 for first 100 cu yd. + $7.00 each additional 100 cu yd $88.00 for first 1,000 cu yd + $6.00 each additional 1,000 cu yd $154.00 for first 10,000 cu yd+ $15.00 each additional 10,000 cu yd $386.00 for first 100,000 cu yd + $15.00 each additional 100,000 cu yd $528.00 for first 200,000 cu yd + $15.00 for each additional 200,000 cu yd No Fee $12.00 $21.00 $27.00 $27.00 for first 100,000 cu yd + $7.00 each additional 10,000 cu yd $104.00 for first 100,000 cu yd + $6.00 for each additional 100,000 cu yd $166.00 $68.00 $263.00 Page 7 of 14 DRAFT MECHANICAL PERMIT: Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees shall be collected when the permit is issued. If submitted as part of a building permit application, the unit costs are added, but not the "basic" fee for issuing the permit. Mechanical Permit Fees A. BASIC FEES 1. Basic fee for issuing each permit 2. Basic fee for each supplemental permit B. UNIT FEES (in addition to the basic fee) 1. Installation or relocation of Furnaces and suspended heaters a. up to and including 100,000 btu b. over 100,000 btu 2. Duct work system 3. Heat pump and air conditioner a. 0 to 3 tons b. over 3 tons to 15 tons c. over 15 tons to 30 tons d. over 30 tons to 50 tons e. over 50 tons 4. Gas water heater 5. Gas piping system 6. Gas log, fireplace, and gas insert installation 7. Appliance vents installation; relocation; replacement 8. Boilers, compressors, and absorption systems a. 0 to 3 hp - 100,000 btu or less b. over 3 to 15 hp - 100,001 to 500,000 btu c. over 15 - 30 hp - 500,001 to 1,000,000 btu d. over 30 ph -1,000,001 to 1,750,000 btu e. over 50 hp - over 1,750,000 btu 9. Air Handlers a. each unit up to 10,000 cfm, including ducts b. each unit over 10,000 cfm 10. Evaporative Coolers (other than portable) 11. Ventilation and Exhausts a. each fan connected to a single duct b. each ventilation system c. each hood served by mechanical exhaust 12. Incinerators a. residential installation or relocation b. commercial installation or relocation 13. Unlisted appliances a. under 400,000 btu b. 400,000 btu or over 14. Hood a. Type I b. Type II 15. LP Storage Tank 16. Wood or Pellet Stove insert 17. Wood stove system - free standing $37.00 $8.00 $13.00 $16.00 $11.00 $13.00 $21.00 $26.00 $37.00. $63.00 $11.00 $1.00 per outlet $11.00 $10.00 each Resolution 19 -XXX Amending Fee Schedule for 2020 Page 8 of 14 $13.00 $21.00 $26.00 $37.00 $63.00 $13.00 $16.00 $11.00 $11.00 $13.00 $13.00 $21.00 $23.00 $52.00 $105.00 $52.00 $11.00 $11.00 $11.00 $26.00 DRAFT PLUMBING PERMIT: Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees shall be collected when the permit is issued. If submitted as part of a building permit application, the unit costs shall be added, but not the "basic" fee for issuing the permit. A. BASIC FEES 1. Basic fee for issuing each permit $37.00 2. Basic fee for each supplemental permit $8.00 B. UNIT FEES (in addition to the basic fee) 1. Each plumbing fixture on a trap $6.00 each (includes garbage disposals, dishwashers, backflow device, drainage, hot tubs, built-in water softener, water closets, lavatories, sinks, drains, etc.) 2. Water Heater $6.00 each 3. Industrial waste pretreatment interceptor $16.00 (includes its trap and vent, except kitchen type grease interceptors functioning as fixture traps.) 4. Repair or alteration of water piping, drainage or vent piping $6.00 each fixture 5. Atmospheric type vacuum breaker $6.00 each 6. Backflow protective device other than atmospheric type vacuum breakers $6.00 each 7. Medical gas $6.00 per outlet 8. Interceptors $6.00 each RIGHT-OF-WAY PERMIT: A traffic plan and traffic plan review is required if more than 50% of the width of any street is closed or if a single arterial lane is closed. A minimum plan review fee of $61.00 (hourly rate for City employees) applies to all right-of-way permits that require a traffic plan. If additional staff time is required, it shall be charged at the hourly rate. Category 1. Non -cut obstruction without clean up 2. Non -cut obstruction with clean up 3. Pavement cut obstruction, non -winter 4. Pavement cut obstruction, winter 5. Approach Permit 6. Multiple Use Permit - overhead 7. Multiple Use Permit - underground $73.00 $110.00 $168.00 $210.00 $52.00 $110.00 per .25 mile $650.00 per .25 mile SIGN PERMIT: Sign permits shall be subject to assessment of planning division review fees as found in Schedule A. Sign Permits shall also be subject to the assessment of the WSBCC fee as noted in Schedule B "General" section. Signs mounted on buildings $48.00 per sign (flat fee) Sign and pole mounting $68.00 per sign (flat fee) Resolution 19 -XXX Amending Fee Schedule for 2020 Page 9 of 14 DRAFT Schedule C - Parks and Recreation ADMINISTRATIVE FEES Basic fees to be considered when applying rates Administrative Fee Refuse Fee AQUATICS Pool admission (age 5 and under) Pool admission (age older than 5) Pool punch pass (25 swims) Weekend family discount - 1 child under 13 free with paying adult At the discretion of the City Manager, the Parks and Recreation Department may on occasion offer free admission open swim days. $32.00 $52.00 free $1.00 $20.00 Swimming Lessons Swim Team Fee Reservation (less than 50 people) Food fee (less than 50 people, if applicable) Reservation (50-100 people) Food fee (50-100 people, if applicable) Reservation (101-150 people) Food fee (101-150 people, if applicable) **Minimum 2 hours ALCOHOLIC BEVERAGE PERMIT CENTERPLACE Conference Center Wing Auditorium Auditorium Auditorium Auditorium w/Presentation System Auditorium w/Presentation System Auditorium w/Presentation System Auditorium Deposit Executive Conference Room Executive Conference Room '/z day Executive Conference Room full day rental Executive Conference Room Deposit Meeting Room (day and evening use) Meeting Room Large Meeting Room Large Meeting Room Large Meeting Room Meeting Room Meeting Room Deposit Patio Event Package Portable Sound System Platinum Package Resolution 19 -XXX Amending Fee Schedule for 2020 $35.00 $45.00 $105.00 per hour** $25.00 $131.00 per hour** $52.00 $157.00 per hour** $79.00 $10.00 $79.00 per hour $475.00 per day $236.00 per half day $52.00 per hour* * * $315.00 per day*** $158.00 per half day*** $52.00 $52.00 per hour $156 per 4 hours $416 per day $52.00 $42.00 per hour $263.00 per day $75.00 per hour $225.00 per half day $450.00 per 9 hr. day $131.00 per half day $52.00 $500.00 per event $150.00 per event $500.00 per event Page 10 of 14 DRAFT *** Requires rental of presentation system, see next page Great Room Kitchen deposit Multi-use/Banquet Hall Multi-use/Banquet Hall Multi-use/Banquet Hall Small Dining Area Refundable Deposit Refundable Deposit - Weddings Stage Stage Removal Table Settings (linens and tableware) Pipe & Drape rental Chair Cover rental Senior Center Wing Lounge with Dance Floor Lounge with Dance Floor Refundable Lounge deposit Refundable Lounge deposit - Weddings Meeting room (evening use) Meeting room (evening use) Meeting room (weekend use) Meeting room (weekend use) Meeting room deposit Private Dining Room Private dining room deposit Wellness Center West Lawn and CenterPlace Rental fee West Lawn Weddings- 2 hours (CenterPlace Reception) $452.00 $105.00 per hour $840.00 per 9 hr session $1,575.00 all day (6 a.m.-1 a.m.) $52.00 per hour $210.00 $500.00 $21.00 per section per day $150.00 $3.00 per place setting $100/day $3/chair per day $105.00 per hour $850.00 per 6 hours $210.00 $500.00 $42.00 per hour $131.00 per 4 hr session $262.00 per day $131.00 per half day $52.00 $52.00 per hour $52.00 $105.00 per hour $3,500.00 per day $1,000 Miscellaneous Cleanup fee for groups bringing their own food in on Sundays • Groups under 30 in small meeting room • Groups under 150 in large meeting room or lounge • Groups over 150 in Great Room Host/Hostess (after hours) Presentation System * * * (includes projector, podium, DVD/VCR sound system, camera system) Room Setup Satellite Video Conferencing Sound System Additional Microphones Technical Support Television/VCR Touch Pad Voting System $16. LCD Projector LCD Projector Coffee Service Linens Only Resolution 19 -XXX Amending Fee Schedule for 2020 $52 $210 $500$52 to $315.00 per event $16.00 per hour $262.00 per day $26.00 per hour $262.00 per hour $42.00 per day $25.00 each $42.00 per hour $79.00 per day $121.00 base station per day + 00 per keypad per day per hour $25.00 per hour $100.00 per day $25.00 service $5.00 per table Page 11 of 14 DRAFT Wine glass only rental Children's Birthday Package Conference Phone Easel Paper Pad Laptop Usage $.50 per glass $175.00 per package $100.00 per event $20.00 per pad $50.00 per event Business Incentive Rental Policy — The Parks & Recreation Director has the authority to reduce the room rental rate by one hr. when the rental meets the following criteria: minimum of 25 participants; utilize a classroom at CenterPlace eight or more times per calendar year; and use in-house caterer for a meal each reservation. PICNIC SHELTER RESERVATION (For groups fewer than 200 people) Browns (up to five hours) Edgecliff (up to five hours) Discovery Playground #1 (up to two hours) Discovery Playground #2 (up to two hours) Greenacres — large (up to five hours) Mirabeau Meadows — shelter and stage (up to five hours) Mirabeau Springs — shelter and dock (up to two hours) Sullivan (up to five hours) Terrace View (up to five hours) Valley Mission (up to five hours) $ 845-0.00 $84.00 $35.00 $35.00 $84.00 $84.00 $250.00 $84.00 $84.00 $84.00 EVENT RESERVATION — include shelter (For groups of 200 or more people) Events include but are not limited to activities such as car shows, tournaments, or high-risk activities. The Parks and Recreation Director shall make the final determination. General fee (up to five hours): $157.00 Non-profit applications with proof of qualifying as a 501(c)(3) entity (up to five hours): $84.00 VALLEY MISSION HORSE ARENA Rental is for Fri Sun $105.00 per weekend EVENT PHOTOS Mirabeau Springs shelter and dock $150.00 per hour BALL FIELD RENTAL/USE $26.00 1St hour + $15.00 each additional hour REFUNDABLE DAMAGE DEPOSIT Fewer than 200 people Weddings, Special Events and events with 200 or more people $75.00 $300.00 SPECIAL EVENTS (See Spokane Valley Municipal Code 5.15) Application Fee $40.00 RECREATION Recreation program fees are established at amounts to recover costs, as specified in the Parks and Recreation revenue policy. UNDEVELOPED BALFOUR PARK RENTAL/USE $500 per day Resolution 19 -XXX Amending Fee Schedule for 2020 Page 12 of 14 DRAFT Schedule D — Administration COPY FEE Paper copies up to 11"x17" (b/w or color) Paper copies larger than 11"x17" (b/w or color) Scanned copies of paper records Electronics records uploaded to email, cloud -based storage, CD/DVD, or flash drive Records transmitted in electronic format Digital Storage Media Device (CD/DVD, flash_drive) Envelope Postage Records sent to outside vendor for reproduction Customized Service Charge - When the request would require compilations or when such customized access services are not $0.15 per page* $0.87 per square foot* $0.10 per page * $0.05 per every 4 electronic files or attachments* $0.10 per GB* Actual Cost* Actual Cost* Actual Cost* Actual Cost* the use of IT expertise to prepare data used by the agency for other business purposes, the agency may charge the actual cost. The agency must notify the requestor that it will be doing a customized service and can require a 10 percent deposit.* *It is the intent of the City of Spokane Valley to recover the cost of providing public records when the total cost, including but not limited to the per -page, device, envelope, or postage costs, amounts to $1.00 or more. Copy charges above may be combined to the extent more than one type of charge applies to copies responsive to a particular request. When combining fees associated with the request, the City will determine the total cost and charge accordingly. Copy charges are assessed for each installment of records provided to the requestor. A deposit of 10% may be required on public record requests. NSF CHECK RETURN FEE $26.00 CREDIT CARD TRANSACTION PROCESSING FEE Applies to all City fees paid by credit card/debit card except for those fees under Schedule F — Police Fees (amount of the alarm fee is intended to cover the total cost of administering the false alarm program, including, but not limited to, payment processing fees). Credit card transaction processing fees are non-refundable. Resolution 19 -XXX Amending Fee Schedule for 2020 2.5% of transaction amount Page 13 of 14 DRAFT Schedule E — Other Fees BUSINESS REGISTRATION Business Registration Nonprofit Registration $13.00 annual $3.00 annual Out -of -City Business Registration with annual revenues equal to or less than $2,000 (SVMC 5.05.020(D)) $0.00 n dult E„tcrtainmcnt Establishment License, Live Adult Entertainment Establishment License, Adult Arcade Adult Arcade Device License Manager License Entertainer License Latc Adult Entcrtainmcnt Liccnsc Fcc (charged in addition to the license fee) 7 to 30 calendar days past due 31 to 60 calendar days past due 61 and more calendar days past due • 1 . Adult Entertainment License denial, suspension or revocation pursuant to SVMC 5.10 $1,575.00 $1,575.00 $157.00 $157.00 $157.00 25% of license fee 50% of license fee 75% of license fee $1,050.00 TOW OPERATOR REGISTRATION FEE $105.00 annual OVERSIZED LOAD PERMIT FEE $26.00 STORMWATER UTILITY CHARGE ON DEVELOPED PARCELS: Each single-family unit All other properties each $21.00 annual $21.00 per 3,160 sq. ft impervious surface Schedule F — Police Fees FALSE ALARM RECOVERY FEE Amount of the fee is intended to cover the total cost of administering the false alarm program, including, but not limited to, payment processing fees. $65 per incident Resolution 19 -XXX Amending Fee Schedule for 2020 Page 14 of 14 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 19, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: MRSC Rosters — Public Agency Membership GOVERNING LEGISLATION: RCW 39.04.155 and RCW 39.04.190; SVMC 3.41, 3.45, 3.46. and 3.48 PREVIOUS COUNCIL ACTION TAKEN: none BACKGROUND: Currently it is the City Clerk's responsibility to maintain four rosters for the City: the small works roster, the consultant roster for architectural and engineering services, the consultant roster for non -architectural and engineering services, and the vendor roster. The small works roster is comprised of contractors properly licensed and registered to perform contracting work in the state of Washington, and it may be used where the estimated cost of the work is $300,000 or less. The roster for architectural and engineering services is used to select firms that provide services to the City. In accordance with current City policies, for contracts up to $100,000 the City may use either the roster or a formal request for qualifications; for contracts over $100,000, the City shall continue using the formal request for services. The roster for non -architectural and engineering services is used where a contract is expected to exceed $100,000, or greater than $15,000 and expected to be effective for more than one year. In cases where the contract is expected to be greater than $15,000 but less than $100,000, the responsible department obtains three or more proposals for the services required, and selects the lowest responsible proposal. For contracts where the contract is not expected to exceed $15,000, the Department is encouraged to use a competitive selection process, such as obtaining three proposals. The vendor list is used for the purchase of goods, equipment and supplies in an amount less than $40,000. Municipal Research and Services Center (MRSC) Rosters is an efficient and affordable way for Washington cities, counties, and special purpose districts to procure services using a roster contracting process. For a nominal annual membership fee, public agencies save staff time and financial resources by having MRSC provide full maintenance of the agency's Small Public Works, Consultant, and Vendor rosters. MRSC Rosters is the only contracting directory that connects businesses directly with public agencies. Businesses register once with as many participating agencies as desired. Businesses registering online is easy, and approval is fast; the business selects the categories of products and services, and then chooses the agencies they want to work with, and the agencies contact the business directly with contract opportunities. There are over 500 public agencies in Washington State utilizing MRSC Rosters, including the cities of Airway Heights, Cheney, Liberty Lake, Medical Lake, Millwood and Spokane, as well as many local school and special purpose districts. Full maintenance includes hosting of the individual rosters in MRSC's shared database as well as publishing state required advertising legal notices twice a year. The notices are posted the first Monday in January and June in publications of general circulation per county, which for our area includes the Spokesman Review as well as our official newspaper The Valley News Herald. Although the Washington Department of Transportation (WSDOT) Local Programs division has in the past approved the use of MRSC Rosters for use on roster projects receiving federal funds via WSDOT, MRSC has been informed that WSDOT no longer grants such approval. For any such project, staff will utilize a separate consultant selection process. The MRSC membership fee is based on a five-year average of total capital expenditures. We estimate that we would either fall into the 10 to 15 million dollar bracket which means our annual membership fee would be $425.00; or the 15 to 25 million dollar bracket which means our annual membership fee would be $575.00. In either case, the City's membership fee falls below the cost to annually advertise the rosters as required by law. OPTIONS: Council consensus to place a resolution on the November 26 regular or consent agenda authorizing the use of MRSC Rosters. RECOMMENDED ACTION OR MOTION: Council consensus to place a Resolution on the November 26th consent agenda authorizing the use of MRSC Rosters. BUDGET/FINANCIAL IMPACTS: Should result in a net savings STAFF CONTACT: City Engineer Bill Helbig, City Clerk Chris Bainbridge, Deputy City Clerk Carrie Koudelka ATTACHMENTS: PowerPoint; Draft Resolution MRSC ROSTERS IS A ROSTER SERVICE THAT PROVIDES A MEMBERSHIP DATABASE USED BY PARTICIPATING WASHINGTON PUBLIC AGENCIES TO EFFICIENTLY AND AFFORDABLY CONTACT REGISTERED BUSINESSES ABOUT SMALL PUBLIC WORKS CONSTRUCTION PROJECTS, CONSULTING OPPORTUNITIES, AND CONTRACTING OF GOODS OR SERVICES. MRSC ROSTERS HAS NO INVOLVEMENT IN HOW PUBLIC AGENCY MEMBERS PROCURE SERVICES THROUGH THE ROSTER PROCESS. WHO WE SERVE WE SERVE WASHINGTON COUNTIES, CITIES, AND SPECIAL PURPOSE DISTRICTS AUTHORIZED TO USE A ROSTER CONTRACTING PROCESS AND BUSINESSES WHO MEET THE ELIGIBILITY REQUIREMENTS FOR PROVIDING SERVICES TO LOCAL GOVERNMENTS Yakima County Grant County II Douglas County I Lincoln County I Adams County Pend Oreille Cou,. Ferry County Clark Cou MRSC ROSTERS CONNECTS BUSINESSES WITH OVER 500 PUBLIC AGENCIES IN WASHINGTON STATE. Cheney Public Schools (Cheney School District # 360) * City of Airway Heights * City of Cheney * City of Liberty Lake City of Medical Lake * City of Millwood * City of Spokane * East Valley School District No. 361 Medical Lake School District * Spokane Conservation District Spokane County Fire District 10 * Spokane County Fire District 8 * City of Ritzville Spokane County Fire District 9 * Spokane County Library District Spokane Public Facilities District City of Kennewick Spokane Regional City of Prosser Clean Air Agency City of Richland Spokane Valley Fire Department * West Plains Airport Area Public Development Authority * City of Yakima City of Walla Walla City of Ephrata City of Moses Lake City of Pasco City of West Richland City of East Wenatchee City of Chelan City of Leavenworth City of Wenatchee City of Auburn City of Burien City of Federal Way Chelan County City of Kent City of Kirkland City of Everett City of Edmonds City of Fife City of Lacey City of Olympia City of Puyallup City of Vancouver Thurston County Pierce County ROSTER MAINTENANCE FULL MAINTENANCE INCLUDES: • Hosting of your individual SMALL WORKS ROSTER and CONSULTANT ROSTER in our shared database • Optional hosting of your individual VENDOR ROSTER • Publication of Roster LEGAL NOTICE • Business registration and renewal support • Initial verification of business eligibility • Searchable online roster database MEMBERSHIP FEE BASED ON 5 -YR AVG OF CAPITAL EXPENDITURES Total Capital Expenditures Annual Membership Fee Less than 5 million $135 5 to 10 million $275 10 to 15 milli $425 25 to 50 million $745 More than 50 million $1 145 2019 LEGAL NOTICE PUBLICATION FEES A/E CONSULTANT, NON-A/E CONSULTANT, SMALL WORKS & VENDOR SPOKESMAN REVIEW Two weeks, total for four rosters: $1,467.32 VALLEY NEWS HERALD Two weeks, total for four rosters: $267.20 EXCHANGE Two weeks, total for four rosters: $232.54 LEGAL NOTICE PUBLICATION EASTERN WASHINGTON The Spokesman Review The Wenatchee World The Columbia Basin Herald The Omak-Okanogan Chronicle Davenport Times The Miner The Statesman Examiner Whitman County Gazette Empire Press Ritzville Adams County Journal Valley News Herald -Loc Note: Although the Washington Department of Transportation (WSDOT)= _ Programs division has in the past approved the use of MRSC Rosters (except for the MRSC Vendors Roster - see below) for use on roster projects receiving federal funds via WSDOT, MRSC has been informed that WSDOT is no longer granting such approval. WSDOT has notified MRSC that based on new Federal Highway Administration (FHWA) register rules, WSDOT is no longer approving use of MRSC Rosters, including via the MRSC Rosters biannual legal notice, for use on federal projects funded via the WSDOT Local Programs division. The revised federal rules at issue update regulations governing the procurement, management, and administration of engineering and design related services directly related to highway construction projects and reimbursed with federal -aid highway program funding. Note, too, as has been the case, that WSDOT does not approve the , se of the MRSC biannual legal notice for the Vendors Roster for federal aid orojects. PUBLIC WORKS SERVICE CATEGORIES Agricultural & Conservation Improvement, Repair & Maintenance Concrete & Masonry Demolition/Deconstruction Earthwork Electrical & Communication • Facility Construction, Repair & Maintenance • Hazardous Materials Abatement • Marine Construction • Plumbing Installation, Repair & Maintenance • Roadway Construction, Repair & Maintenance • Sanitary Sewer Construction, Repair & Maintenance • Septic System • Site Improvement, Repair & Maintenance • Storm Drainage Facility Construction, Repair & Maintenance • Structures • Vegetation Work • Water Facility Construction, Repair Maintenance ROADWAY CONSTRUCTION, REPAIR & MAINTENANCE ADA Detectable Warnings Asphalt Pavement Chip/Crack Repair Asphalt Pavement Grinding, Planning and Pulverization Asphalt Pavement Minor Repairs Asphalt Pavement Renewal Asphalt Pavement Roadways Asphalt Pavement Seal Coating Asphalt Pavement Speed Bumps Bike Lane/Bus Lane Coatings Chip Seal / Bituminous Paving Concrete Paving Flagging and Traffic Control Guardrail Installation Manhole and Valve Adjustments Pavement Markings Roadway Construction Roadway Sweeping Rockeries Screening Service Slurry Seal Snow Removal Waterproofing/Coa •' S= . tants CONSULTANT SERVICE CATEGORIES • Architectural Services • Building Dept. Services • Building, Structure & Roadway Improvement Services • Communication & Media Services • Construction Management • Design & Planning • Engineering Services • Environmental Consulting • Financial Services • Information Technology Services • Landscape Architecture • Legal Services Misc. Services • Personnel Services • Real Estate & Property Sew' • Surveying & Mapping SEARCHING YOUR ROSTER www.mrscrosters.or To log into your account HAVING TROUBLE LOGGING IN? 1 Your Public Agency Search Options <1.1:110 9 Y Generate and search a roster (choose a roster to search) Download business contactsdownload a spreadsheet wI contact info) Search for a specific business (find a specific business's application) ZZ Test Account Rosters GM1N416 • RCA trr thorm Hwy )r1444G.prdccao.sv% roma' tn OettemoorAY .m.§ sal in Lain ndesedd dr 4fAussed Roon Dor to swell -kr nem./ biamerm% me. prods ipecotat Businesses appear on our roster because: • They selected our specific agency; • They selected a county grouping that included our agency; • They selected to be listed statewide. BUSINESSES REGISTRATION Businesses register once, 3 steps 1. Complete a business account 2. Complete MRSC Roster application 3. Wait 2-3 days for MRSC eligibility verification Business Application Sections foomenal MANX.$ Jpload a Slatrrflent a' Protect muies D Business Membersh p Options BUSINESSES HAVE TWO MEMBERSHIP OPTIONS: Basic Membership It is FREE for businesses to register in NARK Rosters with the Basic Application* *Small $10 admin fee applies to accounts who select to be visible to 10 or more public agencies at a time. Enhanced Membership Select to be seen by entire counties, or even statewide Be automatically added to the rosters of the 20-30 new agencies that join every year Access to the Quick Renewal option — a fast, one-step renewal process 1 5 Business Eligibility Requirements 0.1:4 ALL BUSINESSES 'SMALL WORKS/CONSULTANT/VENDOR ROSTERS; ■ 444tirutpe.1 N.rvrv=ssLlrnrilwv Nurbm:3 MC + f yeler4f T,l ft) 0 frx sof trr+AetalVillaraftykilkrAi• CONSTRUCTION RELATED BUSINESSES (SMALL WORKS ROSIER': • P., 4a. lxt-oe4rt Irk{ UrtLT.r�tater l 1 Pk.? iek • Caex 41 Frr c1e14urrtd lion •r,'NALr< Mr kt yar k7 ■ f rr dr,rirm ni: tirCLity: iM hrm frryslcrj+v pi • Pay Prrrwa r+E PROFESSIONAL CONSULTING BUSINESSES (CONSULTANT ROSTER) + Peofrisagristlte5ri it, * e■ l�e,oep MRSC Resters verifies businesses meet minimum state requirements initially It is always the agency's responsibility to verify the business's qualifications before awarding a contract It is always the business's responsibility to ensure their application is complete and accurate MRSC ROSTER DEADLINES December 1St to begin in January May 1st to begin in June • Adoption of Resolution • Notification of use of MRSC Rosters to all staff • Notification to Businesses via email and/or USPS mail to apply to MRSC Rosters • Update Roster information on website DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY WASHINGTON RESOLUTION NO. 19-017 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ON ESTABLISHING A SMALL PUBLIC WORKS ROSTER PROCESS TO AWARD PUBLIC WORKS CONTRACTS, A CONSULTING SERVICES ROSTER FOR ARCHITECTURAL, ENGINEERING, AND OTHER PROFESSIONAL SERVICES, AND A VENDOR ROSTER FOR GOODS AND SERVICES NOT RELATED TO PUBLIC WORKS CONTRACTS; AND OTHER MATTERS RELATED THERETO. WHEREAS, RCW 39.04.155 and other laws regarding contracting for public works by municipalities, allow certain contracts to be awarded by a small works roster process; and WHEREAS, Ch. 39.80 RCW and other laws regarding contracting for consulting services by municipalities allow certain contracts to be awarded by a consultant roster process; and WHEREAS, RCW 39.04.190, regarding purchase of materials, supplies, or equipment not connected to a public works project, allows certain purchasing contracts to be awarded by a vendor roster process. NOW, THEREFORE, THE CITY OF SPOKANE VALLEY, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. MRSC Rosters. The City of Spokane Valley is authorized to contract with the Municipal Research and Services Center of Washington (MRSC) to adopt for City use those state-wide electronic databases for the City of Spokane Valley's use for small public works contracts, consulting services, and vendor services developed and maintained by MRSC through MRSC Rosters, and authorizes the City Manager or designee to sign that contract. Section 2. Effective Date. This Resolution shall be in full force and effective upon adoption. Adopted this day of November, 2019. City of Spokane Valley ATTEST: Christine Bainbridge, City Clerk L. R. Higgins, Mayor Approved as to Form: Office of the City Attorney Resolution 19-017 MRSC Rosters Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 19, 2019 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ® pending legislation ❑ executive session AGENDA ITEM TITLE: State Lobbyist Contract GOVERNING LEGISLATION: Chapter 3.46 SVMC. PREVIOUS COUNCIL ACTION TAKEN: The City has contracted with Gordon Thomas Honeywell (GTH) since 2007 for state lobbying services; administrative report October 29. 2019. BACKGROUND: As previously discussed with Council on October 29, the City received one response to the Request for Qualifications it issued in September for state lobbying services. Staff was asked to negotiate the financial terms of a new agreement. The cost of these basic services in 2007 started at $26,000, increased to $36,000 in 2009, $37,000 in 2012, and $40,000 in 2015. In each year of the contract from 2007, a maximum of $2,500 may be used for expenses such as travel. In 2016, the City requested an increase in the scope of work to include a broader range of state administrative agency oversight and reporting to the City. The additional cost for enhanced agency reporting is $15,000, for a total annual cost of $55,000. The nature and complexity of the City's needs during contractual relationship has changed significantly since 2007, reflecting the maturation of the City and its various policy and capital project needs. The proposed new agreement would be an 18 -month agreement for $90,000 through June 30, 2021, with up to four one-year renewable options from that date that include an annual cost of living increase of 3%. The first "year" would be 18 months to get this on a cycle that ends June 30. The advantage of this is that when the City puts this back out to competitive process, we are not doing so right before an upcoming legislative session when there may not be time to work with a new lobbyist before the session. A new proposed scope of services includes appropriate monitoring of state agency rule-making Expenses would be capped at a maximum of $2,000 annually ($3,000 for first 18 months). This is set forth in table form, below. Contract Duration Annual Contract Amount Expenses Jan. 1, 2020 — June 30, 2021 $90,900 Capped at $3,000/year July 1, 2021— June 30, 2022 $62,700 Capped at $2,000/year July 1, 2022 — June 30, 2023 $64,581 Capped at $2,000/year July 1, 2023 — June 30, 2024 $66,518 Capped at $2,000/year July 1, 2024 — June 30, 2025 $68,514 Capped at $2,000/year Staff reviewed fees for similarly -sized jurisdictions, and this would put us roughly in the middle of those. OPTIONS: (1) consensus to have the contract brought forward at the November 26 Council meeting for approval consideration; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Consensus to have the contract brought forward at the November 26 Council meeting for approval consideration. BUDGET/FINANCIAL IMPACTS: Current cost is $55,000 annually, new agreement would be $60,000 for 2020 ($90,900 for 18 months), paid from the General Fund. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed agreement with Gordon Thomas Honeywell for state lobbying services. Contract No. AGREEMENT FOR SERVICES GORDON THOMAS HONEYWELL THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Gordon Thomas Honeywell, hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant will accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until June 30, 2021. The Parties may mutually exercise up to four one-year options under the same terms set forth herein. Agreement for Services (without professional liability coverage) Page 1 of 8 Contract No. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant an annual contract rate as set forth in Exhibit B (which includes Washington State Sales Tax if any is applicable) as full compensation for everything done under this Agreement. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Christine Bainbridge, City Clerk Phone: (509) 720-5000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 TO THE CONSULTANT: Name: Briahna Murray Phone: (253) 310-5477 Address: 1201 Pacific Avenue Tacoma, WA 98402 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant warrants that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and Agreement for Services (without professional liability coverage) Page 2 of 8 Contract No. 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. Agreement for Services (without professional liability coverage) Page 3 of 8 Contract No. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of no less than $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 for each occurrence, and $2,000,000 for general aggregate. C. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Consultant. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish acceptable insurance certificates to the City Clerk at the time Consultant returns the signed Agreement, which shall be Exhibit C. The certificate shall specify all of the parties who are additional insureds, and shall include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions, and/or self-insurance. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or Agreement for Services (without professional liability coverage) Page 4 of 8 Contract No. arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Consultant's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees pursuant to RCW 4.24.115. Consultant's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Consultant, Consultant's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the negligence of Consultant, Consultant's agents, subcontractors, subconsultants, and employees. Consultant's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses, and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. Consultant specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Consultant's waiver of immunity under this provision extends only to claims against Consultant by City, and does not include, or extend to, any claims by Consultant's employees directly against Consultant. Consultant hereby certifies that this indemnification provision was mutually negotiated. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane Agreement for Services (without professional liability coverage) Page 5 of 8 Contract No. County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant' s services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney' s fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Prior to commencement of work under this Agreement, Consultant shall register with the City as a business if it has not already done so. 22. Severabilitv. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 23. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Fee proposal C. Insurance Certificates D. Assurance of compliance with applicable federal law The Parties have executed this Agreement this _ day of , 20 . CITY OF SPOKANE VALLEY Consultant: Mark Calhoun, City Manager By: Its: Authorized Representative ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: Office of the City Attorney Agreement for Services (without professional liability coverage) Page 6 of 8 Contract No. Exhibit D — Assurance of Compliance with Applicable Federal Law During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest (hereinafter referred to as the "Consultant") agrees as follows: 1. Compliance with Regulations: The Consultant shall comply with the federal laws set forth in Section 7 of this Exhibit ("Acts and the Regulations") relative to non-discrimination in federally -assisted programs of the U.S. Department of Transportation, Washington State Department of Transportation (WSDOT), as they may be amended from time -to -time, which are herein incorporated by reference and made a part of this Agreement. 2. Non-discrimination: The Consultant, with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant of the Consultant' s obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. 4. Information and Reports: The Consultant shall provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of a Consultant's noncompliance with the non-discrimination provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate, including, but not limited to: a. withholding payments to the Consultant under the Agreement until the Consultant complies; and/or b. cancelling, terminating, or suspending the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant shall include the provisions of paragraphs one through six of this Exhibit in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, the Consultant may request that the City enter into any litigation to protect the interests of the City. In addition, the Consultant may request the United States to enter into the litigation to protect the interests of the United States. Agreement for Services (without professional liability coverage) Page 7 of 8 Contract No. 7. Pertinent Non -Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. §1681 et seq.). Agreement for Services (without professional liability coverage) Page 8 of 8 EXHIBIT A SCOPE OF WORK Assist in the development of a program of priority State legislative objectives of the City; strategies shall be developed and implemented in order to successfully promote the City's legislative objectives; such strategies shall be consistent with the City's currently -adopted Legislative Agenda; Represent the City's legislative objectives to members of the Legislature, the Governor's Office, and appropriate legislative committees, state agencies, legislative staff, major public interest groups, and coalitions; Maintain effective relationships with members of the Legislature, the Governor's Office, and appropriate legislative committees, state agencies, legislative staff, major public interest groups, and coalitions, including but not limited to the Association of Washington Cities; Monitor specified State legislation, legislative committees, and the activities of appropriate interest groups which pertain to the stated interests, goals, and objectives of the City; Recommend appropriate City action regarding pertinent legislation; Identify opportunities for Councilmembers and staff to testify before legislative committees and subcommittees with respect to proposed legislation; assist in preparation of testimony to be given; and as requested, testify on behalf of the City; Maintain a daily presence at the State Capitol throughout the legislative session to advance the City's legislative objectives; Attend meetings with Council or staff as requested in order to brief Councilmembers and staff as appropriate on legislative activities; and Provide written and oral reports to Councilmembers and staff weekly during the legislative session, or as mutually agreed upon, in order to keep Council and staff informed regarding the status of pertinent legislation and lobbying activity. EXHIBIT B FEE STATEMENT Contract Duration Annual Contract Amount Expenses Jan. 1, 2020 — June 30, 2021 $90,900 Capped at $3,000/year July 1, 2021— June 30, 2022 $62,700 Capped at $2,000/year July 1, 2022 — June 30, 2023 $64,581 Capped at $2,000/year July 1, 2023 — June 30, 2024 $66,518 Capped at $2,000/year July 1, 2024 — June 30, 2025 $68,514 Capped at $2,000/year To: From: Re: DRAFT ADVANCE AGENDA as of November 14, 2019; 10:00 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Nov 26, 2019, Formal Meeting Format, 6:00 p.m. [due Tue Nov 191 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Resolution 19-017 Contracting w/MRSC for Public Roster Process — C.Bainbridge, Bill Helbig (5 minutes) 3. Resolution 19-018 Voicing Opposition to City Levied Income Tax — Cary Driskell (5 minutes) 4. Motion Consideration: State Lobbyist Contract — Cary Driskell (5 minutes) 5. Admin Report: CenterPlace Roof — Mike Stone, Glenn Ritter; Steve Roth of Architects West (20 minutes) 6. Admin Report: Marketing & Communications Report — L. Brassfield, J.Kleingartner, M.Basinger (15 mins) 7. Admin Report: Procurement Code Amendment — Erik Lamb 8. Admin Report: Advance Agenda — Mayor Higgins 9. Info Only: Department Reports (10 minutes) (5 minutes) [*estimated meeting: 70 mins] Dec 3, 2019, Study Session, Meeting Cancelled (due to Thanksgiving Week) Dec 10, 2019, Special Council Meeting: 2:00 — 3:00 p.m. — Council Chambers with 4th District Legislators Topic: 2020 State Legislative Agenda Dec 10, 2019, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. First Reading Ordinance Amending Procurement Code — Erik Lamb 3. Proposed Fee Resolution for 2020 — Chelsie Taylor 4. Motion Consideration: Lodging Tax Awards for 2020 — Chelsie Taylor 5. Admin Report: Advance Agenda — Mayor Higgins Dec 17, 2019, Study Session, 6:00 p.m. ACTION ITEM: 1. Second Reading Ordinance Amending Procurement Code — Erik Lamb NON -ACTION ITEMS: 2. Spokane Reg. Emergency Comm (SREC) Bd Update— Chief Werner, Chief Collins, & SREC Director Lori Markham 3. Advance Agenda — Mayor Higgins [due Tue Dec 31 (5 minutes) (10 minutes) (15 minutes) (20 minutes) (5 minutes) [*estimated meeting: 55 mins] [due Tue Dec 101 [*estimated meeting: December 24, 2019, and December 31, 2019 meetings cancelled (10 minutes) (20 minutes) (5 minutes) mins] January 7, 2020, 5:30 p.m. Swearing in of newly elected councilmembers [Note: This is NOT a special meeting, but an opportunity to administer the oath of office to newly elected councilmembers.] Jan 7, 2020, Study Session, 6:00 p.m. [due Tue Dec 311 1. Council Officer Selections for Mayor and Deputy Mayor — Chris Bainbridge (15 minutes) 2. New Employee Report — John Whitehead (5 minutes) 3. Resolution, Bank Signing Authority — Chelsie Taylor (5 minutes) 4. Advance Agenda (5 minutes) 5. Info Only: Department Monthly Reports (normally 2nd mtg in Dec.) [*estimated meeting: mins] Draft Advance Agenda 11/14/2019 10:54:56 AM Page 1 of 2 Jan 14, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Resolution Amending Bank Signing Authority — Chelsie Taylor 3. Mayoral Appointments- Planning Commissioners 4. Mayoral Appointments: Lodging Tax Advisory Committee Members 5. Mayoral Appointments: Councilmembers to various committees and boards 6. Admin Report: Advance Agenda Jan 21, 2020, Studv Session, 6:00 p.m. 1. Spokane Trends— Dr. Patrick Jones, EWU Exe Director, Inst for Public Police 2. New Employee Quarterly Report — John Whitehead 3. Police Department Quarterly Report — Chief Werner 4. Advance Agenda [due Tue Jan 7l (5 minutes) (5 minutes) (10 minutes (10 minutes) (10 minutes) (5 minutes) [due Jan 141 & Eco Analysis (20 minutes) (5 minutes) (10 minutes) (5 minutes) AWC (Association of Washington Cities) City Action Days, Olympia, Wa. Jan 28-29 Jan 28, 2020, Formal Meeting Format, 6:00 p.m. (possibly cancel meeting due to AWC Action Days) Feb 4, 2020, Studv Session, 6:00 p.m. 1. Admin Report: Advance Agenda 2. Info Only: Department Monthly Reports (normally 2nd mtg in Jan.) Feb 11, 2020, Special Meeting, Winter Workshop 8:30 a.m. Tentative items: General Fund, Fund Balance; Public Safety Contracts *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Accomplishments Report (2019) Appleway Trail Amenities Artwork & Metal Boxes CenterPlace Facility Rentals Donation Recognition Graffiti Health District Re SV Stats Homelessness Land Use Notice Requirements Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol NLC Congressional City Conf. (March 10-13) New Employee Rpt (Jan, April, July, Oct) Park Lighting PFD Presentation Police Dept Qtr Rpt (Jan, April, July, Oct) Sign Ordinance St. Illumination (owners, cost, location) St. O&M Pavement Preservation Tree City USA Trunk or Treat Utility Facilities in ROW Vaping Water Districts & Green Space Way Finding Signs Draft Advance Agenda 11/14/2019 10:54:56 AM [due Tue Jan 281 (5 minutes) [due Tue Feb 4 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 19, 2019 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval ❑ new business ❑ public hearing ❑ pending legislation ® executive session AGENDA ITEM TITLE: EXECUTIVE SESSION: Property Acquisition; Potential Litigation GOVERNING LEGISLATION: [RCW 42.30.110(1)(b); and 42.30.110(1)(i)] PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: "I move that Council adjourn into executive session for approximately thirty minutes to discuss acquisition of real estate, and potential litigation, and that no action will be taken upon return to open session." BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: