2019, 12-10 Regular MeetingAGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT
Tuesday, December 10, 2019 6:00 p.m.
Spokane Valley City Hall Council Chambers
10210 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER
INVOCATION: Pastor Sid Johnson, Spokane Valley Baptist Church
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS
MAYOR'S REPORT
PROCLAMATION
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member
of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on Dec 10, 2019, Request for Council Action Form Total:$ 1,776,838.43
b. Approval of Payroll for Pay Period Ending Nov 30, 2019: $ 494,671.14
c. Approval of Council Meeting Minutes of November 12, 2019, Regular Formal Format
d. Approval of Council Meeting Minutes of November 19, 2019, Study Session Format
NEW BUSINESS:
2. First Reading Ordinance 19-021 Amending Procurement Code —Erik Lamb [public comment]
3. Motion Consideration: Outside Agency Scope Change, Spokane Valley Summer Theater — Chelsie Taylor
[public comment]
4. Motion Consideration: Lodging Tax Awards for 2020 — Chelsie Taylor [public comment]
5. Motion Consideration: Arts Council Sculpture Donation — Mike Stone; Dr. Harken [public comment]
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except action items
above, as public comments will be taken on those action items where indicated at the time those items are
discussed. When you come to the podium, please state your name and city residence, spell your last name for
the record, and limit remarks to three minutes.
ADMINISTRATIVE REPORTS:
6. Fee Resolution for 2020 — Chelsie Taylor
7. Advance Agenda — Mayor Higgins
INFORMATION ONLY (will not be reported or discussed): n/a
CITY MANAGER COMMENTS
ADJOURNMENT
Council Agenda 12-10-19 Formal Format Meeting
Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 10, 2019 Department Director Approval: El
Check all that apply: 1 consent ❑ old business ❑ new business ❑ public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST VOUCHER NUMBERS
11/20/2019
11/21/2019
11/22/2019
11/26/2019
12/04/2019
49199-49217
6926; 6941; 6942; 6944; 6945; 6947
49218-49244
49245-49284
49285-49289
GRAND TOTAL:
TOTAL AMOUNT
$994,271.01
$79,946.75
$205,892.44
$484,884.63
$11,843.60
$1,776,838.43
Explanation of Fund Numbers found on Voucher Lists
#001- General Fund
001.011.000.511. City Council
001.013.000.513. City Manager
001.013.015.515. Legal
001,016.000. Public Safety
001.018.013.513. Deputy City Manager
001.018.014.514. Finance
001.018.016.518. Human Resources
001.040.041. Engineering
001.040.042. Economic Development
001.040.043. Building
001.076.000.576. Parks & Rec—Administration
001.076.300.576. Parks & Rec-Maintenance
001.076.301.571. Parks & Rec-Recreation
001.076302.576. Parks & Rec- Aquatics
001.076.304.575. Parks & Rec- Senior Center
001.076.3 05.571. Parks & Rec-CenterPlace
001.090.000.511. General Gov't- CounciI related
001.090.000.514. General Gov't -Finance related
001.090.000.517. General Gov't -Employee supply
001.090.000.518. General Gov't- Centralized Serv,
001.090.000.519. General Gov't -Other Services
001.090.000.540. General Gov't -Transportation
001.090.000.550. General Gov't -Natural & Eeo.
001.090.000.595. General Gov't -Pavement Preser.
001.090.000.560. General Gov't -Social Services
001.090.000.594 General Gov't -Capital Outlay
Other Funds:
101 — Street Fund
103 — Paths & Trails
105 — Hotel/Motel Tax
106 — Solid Waste
120 — CenterPlace Operating Reserve
121 — Service Level Stabilization Reserve
122 — Winter Weather Reserve
204 — Debt Service
301 — REET 1 Capital Projects
302 —REET 2 Capital Projects
303 — Street Capital Projects
309 — Parks Capital Grants
310 — Civic Bldg. Capital Projects
311 — Pavement Preservation
312 -- Capital Reserve
314 —Railroad Grade Separation Projects
402 — Stormwater Management
403 — Aquifer Protection Area
501 — Equipment Rental & Replacement
502 — Risk Management
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Voucher Lists
vchlist
11/20/2019 4:17:40PM
Voucher List
Spokane Valley
Page: 1
Bank code : apbank
Voucher
Date Vendor
Invoice
49199 11/20/2019 007136 AMAZON CAPITAL SERVICES INC
49200 11/20/2019 000173 BINGAMAN, GREG
49201 11/20/2019 001888 COMCAST
49202 11/20/2019 000869 EVCO SOUND & ELECTRONICS
49203 11/20/2019 001253 GORDON THOMAS HONEYWELL
49204 11/20/2019 000313 INLAND ASPHALT COMPANY INC.
49205 11/20/2019 002259 MENKE JACKSON BEYER LLP
49206 11/20/2019 000307 OFFICE OF THE STATE TREASURER
49207 11/20/2019 004535 SHRED -IT USA LLC
49208 11/20/2019 000090 SPOKANE CO INFO SYSTEMS
49209 11/20/2019 000308 SPOKANE CO PROSECUTING ATTY
49210 11/20/2019 000001 SPOKANE CO TREASURER
1 DYY-7MDN-LN7M
1 NKK-GGVL-LTQ4
1 RT7-1 LY6-MRJY
Fund/Dept
001.040.042.558
001.040.042.558
001.040.042.558
EXPENSES 001.018.014.514
Nov 17 -Dec 16 2019 001.076.305.575
11256 001.090.000.518
Oct 19 1042 001.011.000.511
PAY APP 3 311.000.267.595
PAY APP 4 FINAL 311.000.252.595
480 314.000.143.595
OCTOBER 2019 001.016.000.589
8128479798 001.090.000.518
50318975 001.040.043.558
OCTOBER 2019 001.016.000.589
42000677 001.016.000.554
Description/Account
Amount
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
Total :
EXPENSE REIMBURSEMENT
Total :
INTERNET/PHONE: CENTERPLACE
Total :
IT SUPPORT
Total :
GOVERNMENTAL AFFAIRS SERVIC
Total :
0267 -CONSTRUCTION
0252 -CONSTRUCTION
PROFESSIONAL SERVICES
STATE REMITTANCE
DOCUMENT DESTRUCTION
Total :
Total :
Total :
Total :
COUNTY IT SUPPORT OCTOBER 21
Total :
CRIME VICTIMS COMPENSATION F
Total :
-23.54
23.54
138.89
138.89
1,131.87
1,131.87
400.80
400.80
225.97
225.97
4,583.33
4,583.33
345,774.08
4,655.14
350,429.22
4,229.44
4,229.44
40,737.52
40,737.52
171.00
171.00
17, 871.77
17, 871.77
566.57
566.57
ANIMAL CONTROL SERVICES DEC 21,792.39
Page: 1
vchlist
11/20/2019 4:17:40PM
Voucher List
Spokane Valley
Page: 2
Bank code : apbank
Voucher
Date Vendor
Invoice
49210 11/20/2019 000001 SPOKANE CO TREASURER
49211 11/20/2019 000065 STAPLES ADVANTAGE
49212 11/20/2019 000335 TIRE-RAMA
49213 11/20/2019 007635 TODAY'S MAIL
49214 11/20/2019 002597 TWISTED PAIR ENTERPRISES LLC
49215 11/20/2019 006847 VALLEY MACHINE
49216 11/20/2019 000964 VOLT MANAGEMENT CORP
49217 11/20/2019 000842 WM WINKLER COMPANY
19 Vouchers for bank code : apbank
19 Vouchers in this report
(Continued)
51505159
3430207619
3430207621
3430207622
8080070532
TM101905
10292019
23350
43020841
PAY A P P 1
Fund/Dept
001.016.000.523
001.040.043.558
001.040.043.558
001.090.000.519
001.090.000.518
001.040.042.558
001.011.000.511
101.000.000.542
001.090.000.518
309.000.268.595
Description/Account
Amount
NOVEMBER 2019 INMATE HOUSINI
Total :
OFFICE SUPPLIES: COMM. DEV.
OFFICE SUPPLIES: COMM. DEV.
KITCHEN SUPPLIES
Total :
INSTALL SNOW TIRES #1-101
Total :
HOT TOPIC NEWSLETTER
Total :
BROADCASTING COUNCIL MTGS
Total :
VEHICLE MAINTENANCE SIJPPL]E:
Total :
HELP DESK TEMP
Total :
0268 -CONSTRUCTION
Total :
Bank total :
Total vouchers :
116,443.56
138, 235.95
68.15
27.21
92.57
187.93
21.78
21.78
11,217.43
11,217.43
1,474.00
1,474.00
40.84
40.84
1,280.00
1,280.00
421, 326.70
421,326.70
994,271.01
994,271.01
Page: 2
vchlist Voucher List
1112112019 9:38:39AM Spokane Valley
Page: _-t
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
6926 11/20/2019 007777 IDAHO TAX COMMISSION Ben90196 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,443.03
Total: 1,443.03
6941 11/20/2019 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben9019B 001.231.14.00 401A: PAYMENT 33,105.78
Total : 33,105.78
6942 11/20/2019 000682 EFTPS Ben90200 001.231.11.00 FEDERAL TAXES: PAYMENT 34,001.92
Total : 34,001.92
6944 11/20/2019 007303 VANTAGEPOINT TRANSFER AGENTS, 457 RO Ben90202 001.231.23.00 457 ROTH OPTION: PAYMENT 1,323.25
Total : 1,323.25
6945 11/20/2019 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLF Ben90204 309.231.18.00 457 DEFERRED COMPENSATION: PAYI 9,396.51
Total : 9,396.51
6947 11/20/2019 000162 VANTAGE TRANSFER AGENTS, 401A DCEC PL Ben90206 001.231.14.00 401 EXEC PLAN: PAYMENT 676.26
Total:
6 Vouchers for bank code : apbank Bank total :
6 Vouchers in this report Total vouchers :
676.26
79,946.75
79,946.75
Page:
vchlist
11/2212019 2:51:34PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
49218 11/22/2019 004046 AMERICAN ONSITE SERVICES
49219 11/22/2019 003076 AMSDEN, ERICA
49220 11/22/2019 004278 ARCHITECTS WEST INC
49221 11/22/2019 000334 ARGUS JANITORIAL LLC
49222 11/22/2019 000918 BLUE RIBBON LINEN SUPPLY INC
49223 11122/2019 003172 BROADCAST MUSIC INC
49224 11/22/2019 001169 CITY OF SPOKANE VALLEY
49225 11/22/2019 000795 EARTHWORKS RECYCLING INC.
49226 11/22/2019 007396 ENGINEERING/REMEDIATION
49227 11/22/2019 000869 EVCO SOUND & ELECTRONICS
49228 11/22/2019 000421 HOHMAN, JOHN
49229 11/22/2019 002607 HUB SPORTS CENTER
A-316960
Expenses
10484
I N V06248
0112764
CO227451
50227451
50227575
36379667
10/23/2019
362628
12203
11265
Expenses
2019
Fund/Dept
001.076.300.576
001.040.041.543
309.000.305.594
001.033.000.518
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.300.576
001.076.301.571
001.076.305.575
309.000.296.594
001.033.000.518
001.040.041.543
105.000.000.557
Description/Account
Amount
PORTABLE RESTROOMS AT PARK!
Total :
EXPENSE REIMBURSEMENT
0306 -DESIGN SERVICES
Total :
313.00
313.00
41.18
41.18
2,100.00
Total : 2,100.00
JANITORIAL SVCS: CITY HALL, PRI
Total :
LINEN SERVICE AND SUPPLY FOR
CREDIT: LINEN SERVICE AND SUP
LINEN SERVICE AND SUPPLY AT C
LINEN SERVICE AND SUPPLY FOR
Total :
BASE LICENSE FEE: CENTERPLAC
Total :
PETTY CASH PARKS: 15360, 15361
Total :
RECYCLING COLLECTION AT CEN -
Total :
0296 -CONSTRUCTION
Total :
ELECTRICIAN SERVICES AT CITY (-
Total :
EXPENSE REIMBURSEMENT
Total :
9,394.01
9,394.01
86.17
-29.62
491.71
722.63
1,270.89
856.00
856.00
37.00
37.00
35.00
35.00
154,283.43
154,283.43
307.65
307.65
178.52
178.52
2019 LODGING TAX GRANT REIMB 5,284.08
Page: —1'"
vchlist
11/22/2019 2:51:34PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
49229 11/22/2019 002607 HUB SPORTS CENTER
49230 11/22/2019 000288 INT'L CODE COUNCIL
49231 11/22/2019 004926 LE CATERING CO
49232 11/22/2019 006460 NES PROMOS, INC
49233 11/22/2019 001860 PLATT ELECTRIC SUPPLY
49234 11/22/2019 002592 PURE FILTRATION PRODUCTS
49235 11122/2019 000324 SPOKANE CO WATER DIST #3
(Continued)
2019
2019
3245072
E01889
1001501
1001502
X511208
X546476
57345
Nov 2019
49236 11/22/2019 000404 SPOKANE VALLEY HERITAGE MUSEUM 2019
2019
49237 11/22/2019 001969 SUNSHINE DISPOSAL
49238 11/2212019 003312 TAYLOR, CHELSIE
49239 11122/2019 007159 THE HOME DEPOT PRO
1506497
Expenses
517316394
520783036
520783044
Fund/Dept
105.000.000.557
105.000.000.557
001.143.70.00
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
402.402.000.531
105.000.000.557
105.000.000.557
101.042.000.542
001.018.014.514
001.033.000.518
001.033.000.518
001.033.000.518
Description/Account
Amount
2019 LODGING TAX GRANT REIMB
2019 LODGING TAX GRANT REIMB
Total :
MEMBERSHIP DUES: NICKERSON
Total :
E01889: INLAND EMPIRE GARDENI
Total :
MARKETING ITEMS FOR CENTERF
MARKETING ITEMS FOR CENTERF
Total :
SUPPLIES FOR CENTERPLACE
SUPPLIES FOR CENTERPLACE
Total :
SUPPLIES FOR CENTERPLACE
Total :
WATER CHARGES FOR NOV 2019
Total :
2019 LODGING TAX GRANT REIMB
2019 LODGING TAX GRANT REIMB
Total :
TRANSFER STATION CPW: OCT 20
Total :
EXPENSE REIMBURSEMENT
SUPPLIES FOR CITY HALL
SUPPLIES FOR CITY HALL
SUPPLIES FOR CITY HALL
Total :
12, 834.47
5,756.18
23,874.73
240.00
240.00
204.64
204.64
1,031.70
2,316.70
3,348.40
112.59
25.41
138.00
34.76
34.76
97.78
97.78
432.00
372.05
804.05
1,101.81
1,101.81
12.52
12.52
63.03
542.98
523.09
Page:`r
vchlist
11122/2019 2:51:34PM
Voucher List Page: —3—
Spokane Valley
Bank code : abbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49239 11/22/2019 007159 007159 THE HOME DEPOT PRO (Continued) Total : 1,129.10
49240 11122/2019 003639 ULINE SHIP SUPPLIES 113925994 001.040.043.558 SUPPLIES FOR BUILDING 940.83
Total : 940.83
49241 11122/2019 003175 VISIT SPOKANE Oct 2019 105.000.000.557 2019 LODGING TAX GRANT REIMB 4,000.00
Total : 4,000.00
49242 11/22/2019 000066 WCP SOLUTIONS 11474262 001.076.305.575 SUPPLIES FOR CENTERPLACE 638.39
Total : 638.39
49243 11/22/2019 007231 WESTERN EXTERMINATOR COMPANY 2190275 001.016.016.521 PEST MGMT SERVICES AT PRECIN 189A9
2190276 001.033.000.518 PEST MGMT SERVICES AT CITY Hi 161.17
Total : 350.66
49244 11/22/2019 002501 WHITE BLOCK COMPANY 0269015 -IN 309.000.280.594 SUPPLIES: APPLEWAYTRAIL 160.09
Total : 160.09
27 Vouchers for bank code : apbank Bank total : 205,892.44
27 Vouchers in this report
Total vouchers : 205,892.44
Page:
vchlist
11/2612019 4:02:49PM
Voucher List
Spokane Valley
Page: —1
Bank code : apbank
Voucher
Date Vendor
Invoice
49245 11/26/2019 000921 ATO Z RENTAL & SALES INC
49246 11/26/2019 000958 AAA SWEEPING LLC
49247 11/26/2019 006937 ADVANCE AUTO PARTS
49248 11/26/2019 003078 ALLWESTTESTING & ENGINEERING
49249 11/2612019 007136 AMAZON CAPITAL SERVICES INC
49250 11/26/2019 004278 ARCHITECTS WEST INC
395041-1
65942
65943
66023
66205
1921-300413
1921-300422
1921-300442
1921-306026
1921-306052
Fund/Dept
Description/Account
Amount
101.042.000.542 EQUIPMENT RENTAL: STREET
Total :
402.402.000.531
402.402.000.531
101.042.000.542
101.042.000.542
101.000.000.542
101.000.000.542
001.040.041.543
101.000.000.542
101.000.000.542
STREET SWEEPING
STORM DRAIN CLEANING
HYDRO -EXCAVATION
BARREL DISPOSAL
Total :
VEHICLE REPAIR & MAINT. SUPPLI
VEHICLE REPAIR & MA1NT. SUPPLI
VEHICLE REPAIR & MAINT. SUPPLI
VEHICLE REPAIR & MAINT. SU PPL:
VEHICLE REPAIR & MAINT. SUPPLI
Total :
94771 311.000.267.595 0267 -MATERIAL TESTING
16KP-F3RQ-74D9
17MX-449Y-1 G C9
1 HWX-QG7R-CYJM
1 T6T-RJGP-QJW3
001.040.042.558
001.090.000.517
001.040.042.558
101.042.000.542
Total :
OFFICE SUPPLIES: COMM. DEV.
FIRST AID SUPPLIES
OFFICE SUPPLIES: COMM. DEV.
SMALL TOOLS/MINOR EQUIP.: STF
Total :
10539 001.090.000.513 PROFESSIONAL SERVICES
49251 11/26/2019 003337 ARROW CONSTRUCTION SUPPLY INC 257096
257348
257885
258105
49252 11/26/2019 001344 BENTLEY SYSTEMS INC
101.042.000.542
101.042.000.542
101.000.000.542
101.042.000.542
48040133 001.040,041 543
Total :
CRAFTCO MASTIC
CRAFTCO MASTIC
REPAIR & MAINT. SUPPLIES: MAIN
SAFETY EQUIPMENT: STREET
Total :
54.45
54.45
17,717.91
6,525.84
639.81
4,481.44
29,365.00
57.63
- 57.63
- 67.54
663.85
223.21
819.52
4,855.80
4,855.80
-122.10
57.56
122.10
29.39
86.95
3,955.00
3,955.00
1,715.18
1,600.83
5.87
12.20
3,334.08
SOFTWARE LICENSE/MAINTENAN{ 690.43
Total : 690.43
Page:
vchlist
11/26/2019 4:02:49PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice
49253 11/26/2019 000796 BUDINGER & ASSOCIATES INC
M19262 -3B
49254 11/26/2019 007185 CARLSON SHEET METAL WORKS INC 187900
49255 11/26/2019 003319 CO -ENERGY, CONNELL OIL
49256 11/26/2019 000429 COFFMAN ENGINEERS
49257 11/26/2019 001888 COMCAST
49258 11/26/2019 000734 DEPT OF TRANSPORTATION
49259 11/26/2019 002920 DIRECTV INC
49260 11/26/2019 003274 EXCHANGE PUBLISHING LLC
0281356 -IN
19103331
Nov 18 -Dec 17 2019
RE -31 C-LA8977
36868583515
550364
551037
551714
551715
551716
551717
552352
552353
552354
552355
552356
552357
552358
552359
552361
FundlDept
311.000.290.595
101.043.000.542
101.000.000.542
001.090.099.594
001.090.000.518
311.000.248.333
101.042.000.543
314.000.143.595
314.000.143.595
001.013.000.513
001.013.000.513
001.040.043.558
001.040.043.558
001.013.000.513
001.013.000.513
001.013.000.513
001.013.000.513
001.013.000.513
001.013.000.513
001.013.000.513
001.040.043.558
001.040.043.558
Description/Account
Amount
0290 -MATERIALS TESTING
SUPPLIES: BRIDGE
Total :
Total :
REPAIR & MAINTENANCE SUPPLIE
Total :
PROFESSIONAL SERVICES
INTERNET: CITY HALL
C1P 0248
Total :
Total :
Total :
CABLE SERVICE FOR MAINTENAN
Total :
ADVERTISING
ADVERTISING
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
630.00
630.00
264.63
264.63
645.01
645.01
1,000.00
1,000.00
106.18
106.18
361.37
361.37
71.24
71.24
51.75
51.75
33.00
38.25
78.21
86.90
33.00
38.25
26.86
31.60
33.97
48.98
69.52
61.62
81.37
765.03
Page:
vchlilst
11/26/2019 4:02:49PM
Voucher List
Spokane Valley
Page: / -1
Sank code : apbank
Voucher
Date Vendor
Invoice
49261 11/26/2019 001232 FASTENAL CO
49262 11/26/2019 003261 FEHR & PEERS
49263 11/26/2019 001447 FREE PRESS PUBLISHING INC
49264 11/26/2019 000002 H & H BUSINESS SYSTEMS INC.
49265
49266
49267
49268
IDLEW145555
I DLEW 145639
IDLEW145688
133798
50441
50463
50464
50483
50484
50485
50486
50487
50488
AR131956
A R 131957
A R 131958
AR131959
AR131960
AR131961
11/26/2019 002518 INLAND PACIFIC HOSE & FITTINGS 1037415
11/26/2019 000864 JUB ENGINEERS INC.
0129649
11/26/2019 000993 LES SCHWAB TIRE CENTER, OF WA LN( 38700414266
11/26/2019 004632 LEVEL 3 COMMUNICATIONS
Fund/Dept
101.042.000.542
101.042.000.542
101.042.000.542
001.090.000.513
314.000.143.595
001.040.043.558
001.040.043.558
001.013.000.513
001.013.000.513
001.013.000.513
001.013.000.513
001.013.000.513
001.040.043.558
001.011.000.511
001.018.014.514
001.018.016.518
001.013.000.513
001.018.016.518
001.040.043.558
101.000.000.542
101.042.000.542
001.040.041.543
86463734 001.090.000.518
Description/Account
Amount
REPAIR & MAINT. SUPPLIES: STRE
REPAIR & MAINT. SUPPLIES: STRE
REPAIR & MAINT. SUPPLIES: STRE
Total :
TRAFFIC STUDY
ADVERTISING
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
Total :
COPIER COSTS: WEST WING/COU
COPIER COSTS: IT
COPIER COSTS: HR
COPIER COSTS: OPS/ADMIN
COPIER COSTS: LEGAL
COPIER COSTS: PERMIT CTR
Total :
VEHICLE REPAIR & MAINT. SUPPLI
Total :
2019 TIP MAINTENANCE & UPDATE
Total :
TIRES FOR 35518D 2003 DAKOTA
Total :
24.24
60.83
372.72
457.79
7,615.40
7,615.40
164.50
87.55
97.75
30.60
37.40
38.25
55.25
77.35
93.50
682.15
112.01
9.55
54.81
206.13
92.71
52.18
527.39
160.54
160.54
14,874.72
14, 874.72
803.24
803.24
TELECOM SERVICES 1,448.42
Page: -3�
vchlist Voucher List
11/26/2019 4:02:49PM Spokane Valley
iC If
Page: zi
Bank code : apbank
Voucher Date Vendor Invoice
49268 11/26/2019 004632 004632 LEVEL 3 COMMUNICATIONS
49269 11/26/2019 000132 MODERN ELECTRIC WATER CO
49270 11/26/2019 002948 NA DEGERSTROM
49271 11/26/2019 000652 OFFICE DEPOT INC.
49272 11/26/2019 005960 PAGEFREEZER SOFTWARE INC
49273 11/26/2019 001089 POE ASPHALT PAVING INC.
49274 11/26/2019 007360 PONDERAARCHITECTURE PC
49275 11/26/2019 002193 QSCEND TECHNOLOGIES INC
49276 11/26/2019 007033 SPOKANE CHIEFS HOCKEY CLUB
49277 11/26/2019 000001 SPOKANE CO TREASURER
49278 11/26/2019 001903 SPOKANE TRAFFIC CONTROL INC
(Continued)
22273571
PAY APP 5
403647550001
INV -6890
46351
46352
46353
STATEMENT 04
9403
11-15-2019
110100249
50319132
51505175
4592
4715
4745
4746
Fund/Dept
303.000.267.595
311.000.287.595
001.013.015.515
001.143.70.00
101.042.000.542
101.042.000.542
101.042.000.542
001.033.099.518
001.143.70.00
001.018.016.518
101.042.000.542
001.143.70.00
101.042.000.542
101.042.000.542
101.042.000.542
101.042.000.542
101.042.000.542
Description/Account
Amount
Total :
CIP 0267 WATER CONSTRUCTION
Total :
0287 -UNIVERSITY ROAD PRESERI,
Total :
OFFICE SUPPLIES: LEGAL
SOFTWARE MAINTENANCE
Total :
Total :
STREET & STORMWATER MAINTEI
STREET & STORMWATER MAINTEI
STREET & STORMWATER MAINTEI
Total :
PROFESSIONAL SERVICES
QALERT
Total :
Total :
GROUP HOCKEY TICKETS 11-20-2(
Total :
OCTOBER 2019 ENGINEERING
EAGLE WEB ACCESS 2020
WORK CREW INVOICE OCTOBER
Total :
TRAFFIC CONTROL
TRAFFIC CONTROL
TRAFFIC CONTROL
TRAFFIC CONTROL
1,448.42
4,333.56
4,333.56
98,806.93
98,806.93
63.16
63.16
300.00
300.00
10, 732.78
148,493.55
38,939.43
198,165.76
400.00
400.00
33,418.51
33,418.51
288.00
288.00
53,518.29
150.00
6,716.80
60,385.09
350.00
4,404,00
1,183.00
600.00
Page:
vchlist
11/26/2019 4:02:49PM
Voucher List
Spokane Valley
Page:/
Bank code : apbank
Voucher
Date Vendor
Invoice
49278 11/26/2019 001903 001903 SPOKANE TRAFFIC CONTROL INC (Continued)
49279 11/26/2019 000093 SPOKESMAN -REVIEW, THE
49280 11/26/2019 001875 STRATA INCORPORATED
49281 11/26/2019 006273 T -O ENGINEERS INC
49282 11/26/2019 005486 TRANSPO GROUP USA INC
49283
49284
11/26/2019 005314 US BANK
11/26/2019 001163 Z[GGY'S
40 Vouchers for bank code : apbank
40 Vouchers in this report
0000010272
SP190395-IN
170209-10758
170209 -MAR 19
23898
5441260
5441261
1009 743219
Fund/Dept
106.000.000.537
311.000.287.595
311.000.252.595
311.000.252.595
303.000.259.595
001.090.000.592
001.090.000.592
101.043.000.542
Description/Account
Amount
ADVERTISING ACCT 42365
Total :
Total :
0287 -GEOTECHNICAL TESTING
Total :
0252 -SURVEY SERVICES
0252 -ENGINEERING SURVEY SER'
Total :
0259 -PROFESSIONAL SERVICES
Total :
LTGO REFUNDING BONDS 2014
LTGO BONDS 2016
Total :
SMALL TOOLS/MINOR EQUIP.: BR[I
Total :
6,537.00
1,357.28
1,357.28
2,212.50
2,212.50
3,160.70
665.15
3,825.85
593.43
593.43
300.00
300.00
600.00
23.22
23.22
Bank total : 484,884.63
Total vouchers : 484,884.63
vchlist
12/0412019 9:11:23AM
Voucher List
Spokane Valley
ZPage/2-
Page:
: '-4-
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49285 12/4/2019 001606 BANNER BANK 6368 Nov 2019 001.018.016.518 ACE HARDWARE 3.04
6368 Nov 2019 001.011.000.511 CAREFUL CLEANERS 66.27
6368 Nov 2019 001.090.000.518 VISIONECT 19.84
6368 Nov 2019 001.090.000.518 INTERNATIONAL TRANS FEE 0.22
6368 Nov 2019 001.018.014.514 GFOA 85.00
6368 Nov 2019 001.033.000.518 MAVERIK 32.75
6368 Nov 2019 001.040.042.558 FACEBOOK 10.00
6368 Nov 2019 001.018.016.518 CRAIGSLIST.ORG 25.00
6368 Nov 2019 101.042.000.542 WSU URBAN IPM & PESTICIDE 120.00
6368 Nov 2019 107.000.000.594 B&H PHOTO VIDEO 914.54
6368 Nov 2019 001.018.016.518 APPLE ONLINE 107.81
6368 Nov 2019 001.013.000.513 SIMPLY NORTHWEST 168.80
6368 Nov 2019 001.018.014.514 TAYLOR COMMUNICATIONS 308.37
6368 Nov 2019 001.018.016.518 AWC 25.00
6368 Nov 2019 101.042.000.543 OFFICE DEPOT 392.01
6368 Nov 2019 001.033.000.518 CHRISTMAS TREES FOR CITY HAL 2,069.06
6368 Nov 2019
6368 Nov 2019
49286 12/4/2019 001606 BANNER BANK 5214 Nov 2019
5214 Nov 2019
5214 Oct 2019
001.040.041.543 WTS CAREER CENTER
001.040.042.558 ISTOCK PHOTO
001.018.016.518 ALASKA AIRLINES
001.040.041.543 HILTON VANCOUVER
001.040.041.543 HILTON VANCOUVER
Total :
Total :
30.00
115.00
4,492.71
198.30
855.88
855.88
1,910.06
49287 12/4/2019 001606 BANNER BANK 9392 Nov 2019 001.033.000.518 MONO MACHINES 142.50
9392 Nov 2019 001.040.043.558 MRSC 35.00
9392 Nov 2019 001.033.000.518 CHICAGO FAUCET SHOPPE 296.35
9392 Nov 2019 001.018.016.518 AMAZON.COM 130.66
9392 Nov 2019 001.040.043.558 AMERICAN INSTITUTE OF PARLIAI\ 70.00
9392 Nov 2019 001.018.016.518 AMAZON.COM 32.64
9392 Nov 2019 001.033.000.518 ALPINE HOLIDAY BOWS 391.06
9392 Nov 2019 001.040.043.558 CONOCO 10.61
9392 Nov 2019 001.040.043.558 THRIFTY CAR RENTAL 184.61
9392 Nov 2019 001.040.043.558 DARCY'S RESTAURANT 118.04
Page:
vchlist
12/04/2019 9:11:23AM
Voucher List
Spokane Valley
Page: -2—
Bank code : apbank
Voucher
Date Vendor
invoice
49287 12/4/2019 001606 BANNER BANK
49288 12/4/2019 001606 BANNER BANK
49289 12/4/2019 001606 BANNER BANK
5 Vouchers for bank code : apbank
5 Vouchers in this report
(Continued)
9392 Nov 2019
9392 Nov 2019
9392 Nov 2019
8573 Nov 2019
8573 Nov 2019
8573 Nov 2019
8573 Nov 2019
8573 Nov 2019
8573 Nov 2019
8573 Nov 2019
8573 Nov 2019
8573 Nov 2019
8573 Nov 2019
8573 Nov 2019
8599 Nov 2019
8599 Nov 2019
8599 Nov 2019
8599 Nov 2019
Fund/Dept
001.033.000.518
001.033.000.518
001.033.000.518
001.040.043.558
001.076.305.575
001.040.043.558
001.013.015.515
001.033.000.518
001.018.014.514
001.040.041.543
001.040.041.543
001.040.041.543
001.040.041.543
001.040.041.543
001.076.305.575
001.076.305.575
001.076.000.576
001.076.305.575
Description/Account
Amount
EBAY
EBAY
CHRISTMAS LIGHTS
RED LION INN YAKIMA
SECURITY METRICS
HOLIDAY INN EXPRESS
MRSC
NORTH 40 OUTFITTERS
ACCIS MEMBERSHIP
WTS CAREER CENTER
APWA
ASCE
ITE CAREER CENTER
WTS CAREER CENTER
Total :
Total :
SWISCO
DISPLAYS2GO
MOTION AUTO SUPPLY
INLAND NW INDUSTRIALTRAININC
Total :
4.82
53.80
642.35
2,112.44
213.06
299.99
571.36
35.00
132.77
225.00
15.00
325.00
295.00
495.00
295.00
2,902.18
25.90
245.54
54.77
100.00
426.21
Bank total : 11,843.60
Total vouchers : 11,843.60
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 10. 2019 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending November 30, 2019
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees Council Total
Gross: $ 293,178.49 $ 8,894.25 $ 302,072.74
Benefits: $ 182,333.40 $ 10,265.00 $ 192,598.40
Total payroll $ 475,511.89 $ 19,159.25 $ 494,671.14
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
MINUTES
SPOKANE VALLEY COUNCIL REGULAR MEETING
FORMAL FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
November 12, 2019
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance:
Councilmembers
Staff
Rod Higgins, Mayor
Pam Haley, Deputy Mayor
Brandi Peetz, Councilmember
Linda Thompson, Councilmember
Ben Wick, Councilmember
Arne Woodard, Councilmember
Sam Wood, Councilmember
Mark Calhoun, City Manager
John Hohman, Deputy City Manager
Cary Driskell, City Attorney
Chelsie Taylor, Finance Director
Mike Stone, Parks & Recreation Director
Bill Helbig, City Engineer
Erik Lamb, Deputy City Attorney
Morgan Koudelka, Sr. Admin. Analyst
Chaz Bates, Senior Planner
Mark Werner, Police Chief
Christine Bainbridge, City Clerk
INVOCATION: Pastor Danny Shultz of Sun City Church gave the invocation.
PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance led by
members of Scout Pack 420.
ROLL CALL City Clark Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA t was moved by Deputy Mayor Haley, seconded and unanimously agreed to
approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS
Councilmember Wood: stated he had no report.
Councilmember Peetz: said she attended a Halloween Party at City Hall; went to the Trunk or Treat held at
Sun City; attended the Barker Road ribbon cutting; went to the Government Committee meeting yesterday
where they discussed the legislative agenda and how initiative 976 would impact our city and projects.
Councilmember Woodard: said he also attended the Chamber's Government Committee meeting yesterday
and said we have to be careful with how the Chamber could impact our own legislative agenda, said some
of their wording starts to infringe into the SRTC's (Spokane Regional Transportation Council) area.
Councilmember Thompson: reported she went to the NAOMI breakfast; attended the Board of Health
meeting where they discussed diseases and immunizations, and said they encourage people to watch out
for the flu; said she attended the Board of Health's Police Meeting where they also discussed their
legislative agenda; said she went to the ribbon cutting at Midilome; and attended a veterans celebration in
Vancouver; she also noted she will not be at next week's council meeting as she will be attending the
National League of Cities (NLC) meeting in San Antonio.
Councilmember Wick: said he attended the Chamber's transportation meeting where they discussed
initiative 976; went to the Barker Road ribbon cutting; mentioned that projects that have state funding or
those that have not begun could be impacted by initiative 976; and he mentioned that all three of our
representatives are on the Transportation Commission.
Regular Formal Council Meeting: 11-12-2019 Page 1 of 8
Approved by Council:
DRAFT
Deputy Mayor Haley: said she also attended the NAOMI breakfast; went to the trunk or treat, and she
challenged Council to get involved for next year; said they discussed the next legislation session at the STA
(Spokane Transit Authority) meeting including what might occur with the Central City Line; and said she
attended the Justice Committee meeting where they continue discussing the jail.
MAYOR'S REPORT Mayor Higgins said he had no report.
1. PUBLIC HEARING: 2020 Proposed Budget — Chelsie Taylor
Mayor Higgins opened the public hearing a 6:12 p.m. Director Taylor noted this is the third and final public
hearing on the 2020 budget. After Director Taylor gave an overview of the 2020 budget, including
explaining the mechanism to transfer excess funds over 50% of the ending fund balance to fund 312 capital
reserve to be used for various capital projects, Mayor Higgins invited public comment. No comments were
offered and Mayor Higgins closed the public hearing at 6:16 p.m.
2. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on Nov. 12, 2019, Request for Council Action Form Total: $3,190,249.25
b. Approval of Payroll for Pay Period Ending October 31, 2019: $520,905.08
c. Approval of Council Meeting Minutes of October 15, 2019, Study Session Format
d. Approval of Council Meeting Minutes of October 22, 2019 Special Meeting
e. Approval of Council Meeting Minutes of October 22, 2019, Formal Meeting Format
f. Approval of Council Meeting Minutes of October 29 2019, Special Meeting
g. Approval of Council Meeting Minutes of October 29, 2019, Study Session Format
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the Consent Agenda.
NEW BUSINESS:
3. Second Reading Ordinance 19-016, 2019 Budget Amendment — Chelsie Taylor
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to approve Ordinance 19-016 amending Ordinance 18-024 which adopted a budget. for the period January
1, 2019 through December 31, 2019, as subsequently amended by Ordinance 19-003 and 19-006. Finance
Director Taylor briefly went over the amendments to the 2019 budget. Vote by acclamation: in favor:
unanimous; opposed: none. Motion carried.
4. Second Reading Ordinance 19-017, 2020 Budget Adoption — Chelsie Taylor
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to approve Ordinance 19-017 adopting the 2020 budget. Vote by acclamation: in favor: unanimous;
opposed: none. Motion carried.
5. Second Reading Ordinance 19-018 Amending Park Regulations — Cary Driskell, Mike Stone
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to approve Ordinance 19-018 amending park regulations. City Attorney Driskell went over the proposed
changes as outlined in the Request for Council Action, including the two-tier open and closing operating
hours; that hot air balloons and inflatable toys will be allowed pursuant to the special permit process, and
that disc golf will only be allowed where posted on-site by the City. Mayor Higgins invited public comment.
Mr. Scott Jones, Spokane Valley: said it surprises him that we require eight pages of rules, most of which
define what we can't do; that he realizes we have to write them to have guidelines for some degree of
enforcement, but wonders how did we get to the point where we need eight pages of rules for conduct in
the parks. There were no other public comments. Councilmember Wood said he still objects to closing the
park at 7 p.m. and thinks it should be 9 p.m. consistently. Councilmember Wick said it is sad when we need
so many pages of regulations, but a lot of things happen in the parks that didn't use to, including
inappropriate use of the restrooms and making it so people don't feel safe; and said we want to make people
Regular Formal Council Meeting: 11-12-2019 Page 2 of 8
Approved by Council:
DRAFT
feel safe and comfortable. Vote by acclamation: in favor: Mayor Higgins, Deputy Mayor Haley, and
Councilmembers Thompson, Wick, Woodard, and Peetz. Opposed: Councilmember Wood. Motion carried.
6. Second Reading Ordinance 19-019 Regulating Public Camping — Erik Lamb, Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to approve Ordinance 19-019 adopting regulations regarding camping on public property. Deputy City
Attorney Lamb again explained the three important components of the proposed regulations, as noted in
the Request for Council Action; he said this is not a `no -parking' ordinance as it deals with actual camping;
he said enforcement will be subject to the Martin v. Boise decision concerning having adequate shelter
space. Mr. lamb also noted that as someone mentioned during the ordinance's first reading, maybe camping
in the right-of-way should be permitted for limited duration or with a permit; he said fundamentally, the
right-of-way is for travel of vehicles, and from a public safety standpoint, it doesn't make sense to permit
it; also there are different widths in different areas; he mentioned that some businesses in Spokane Valley
do allow camping, such as in KOA and other parks; he said people can park their RV in front of their
property, but they just can't stay in the vehicle; and that the public safety risks outweigh the benefits to
permitting this; said the City of Spokane adopted a `no -sit -lie camping provision' a while ago and our
provisions are similar to Spokane's. There was brief discussion about available shelter space, co -response
teams, and of the desire to help people rather than send people to jail. Mayor Higgins invited public
comment.
Ms. Barb Howard, Spokane Valley: said we are over an aquifer and she doesn't understand people who
simply dump their waste; said there is a need to do something and we don't have enough deputies to enforce
anything as there are people who simply move their un -tagged vehicle around; said she cares about her
water.
Ms. Amanda Dugger, Spokane Valley: she thanked Council for addressing the issues like regulations for
public camping; said she used to be homeless several years ago; said Spokane Valley still doesn't have a
shelter and there are people here who are homeless and need help to find a shelter; said she thinks this will
hinder people and will push more people to the street; said we need to look at the big picture of why are
people living in cars; and said that families need more resources and more affordable housing.
Mr. Dennis: said he used to live in Spokane Valley; that he moved here from Florida but lost his job when
the economy fell; said he found one shelter with just one open bed; that it is hard to hear the hate and what
we won't allow and said he has yet to hear any solutions except for removing property and prosecution;
said not all homeless people are into drugs; many people just need one chance or maybe just need a place
for one month to help them get on their feet; said some don't want help but most do; said this issue should
be looked at from the standpoint of what we can do; suggested providing a piece of land to allow people to
camp on and he suggested Council aggressively pursue land purchase.
Ms. Jennie Willardson, Spokane Valley: said she would ask what would Jesus do about the problem of
people without a home; said the Federal 9th Circuit court said we can't have these kind of regulations unless
you provide a shelter for those without a home; said Spokane Valley needs to provide a shelter; said she
heard about a man who lost both legs due to frostbite; that it is much cheaper to provide shelter than medical
expenses; said there is also currently a horrible hepatitis A epidemic, which is spread by human excrement;
said shelters have restroom facilities and water.
Ms. Jennifer Wilcox, Spokane Valley: said we have to start adapting to some issues; said she has been
involved in some committees to try to provide some input to some of these issues; regarding a plan to end
homelessness, they have identified some actions that community members might be interested in; said she
would like to see more community members participate; said the City of Spokane has a five-year strategic
plan and there are lots of documents available to read; she recommended social media as part of the solution;
said people need to de -stigmatize those without homes; and that people need to be more proactive.
Regular Formal Council Meeting: 11-12-2019 Page 3 of 8
Approved by Council:
DRAFT
Ms. Julie Garcia, Spokane; said she is with Jewels Helping Hands; said people agree people should not be
sleeping in parks; she mentioned that Family Promise was full at 7 pm last night; said there is no solution
of where to take them at night; she said the City of Spokane has shelters but there were no beds there either;
there were four beds available in the entire county last night; said there are 762 people who consider
themselves families with no place to sleep; she encouraged Council to provide that space.
Mr. Jason Green, Spokane- said he also is with Jewels Helping Hands; said there have always been
discriminatory laws which is why Martin v. Boise came about; said you can't criminalize someone's life;
said it is creative that Spokane Valley has tried to work around the law in just three locations; said this is
not solving the issue but just pushing this into other districts that have parks; said members from Jewels
Helping Hands met with some officers and it was noted officers can't fit people's belongings in the back
of a patrol vehicle; said the City of Spokane is already getting sued; he asked if Council would rather spend
money to fight the lawsuits or enforce the laws or look at the bigger picture and find homes for these people
and help them out of their situation.
Ms. Christine Schoeder, Spokane Valley: said she does outreach in the valley and drives around to the parks
and alleyways; said she knocks on car windows if it looks like someone is living there; said she hopes her
little Subaru has what these people need to get through the night; that there are no operating bus lines at
5:30 a.m.; said if you do this it will put people's income at risk as these people are already struggling and
enduring drama; she asked Council to please consider the impact they are making on people's lives and
provide shelter and take care of our vulnerable citizens.
Mr. Richard Dahl, Spokane Valley: said he was involved in a lawsuit against the City of Spokane; said he
doesn't think Spokane Valley can afford one of those lawsuits; that it is a lot cheaper to come up with an
idea for a shelter; said he's been homeless for eight years; that he started out in Moses Lake; said he had a
job for a while and Jewels Helping Hand gave him a break; said they are asking for help; said we are
spending more money to put a homeless person jail then it would cost to put them in a hotel room; said you
won't get any money out of them if you fine them; and this is just adds to their stress.
Mr. Bill Kane, Spokane Valley: said he is the Executive Director of the Spokane Center for Independent
Living; he asked Council to explore all options before passing the measure to limit use of the parks; said
this would be like a bandaid to the problem; that it is time to change the culture to where they can go instead
of where they can't; said an article in the Spokesman Review states there is no shelter in Spokane Valley
and he sked, why is that; said not all homeless are problematic as many just need a stable place; that there
are two categories: those who choose and those who find themselves without a home.
Ms. Christine Schuller, Spokane: said she has been a resident of Spokane for over 50 years and has worked
jobs in the valley; said she supports this no public camping and what Council is doing and that those three
areas should always be prohibited from camping as we need to protect the city; said we don't want to end
up like Spokane or Seattle; said she was homeless for two years and lived in her car; said these people want
shelters but there will never be enough shelters; said these people want socialism; she suggested getting a
dirt field and putting in some port -a -potties and a washing station; said not to give them tents or a house.
Ms. Maria Bartleson, Spokane- said she is the founder of the homeless in Spokane Facebook group; said
she was a Spokane Valley resident for about ten years but now lives in the Spokane area; said she loves the
valley but she put in her notice to vacate her apartment, but then couldn't find a place so she ended up with
no place; said she had some money saved up and used that staying in a hotel; said she wanted to stay in a
shelter but the one they put her in a had a woman who was doing drugs so she didn't stay there; and said
she wishes there was a shelter here.
Ms. Leanna Missinger, Spokane Valley: said she knows the people at Jewels Helping Hands and what they
do is very moving; said she appreciated the stated compassion from the City's legal counsel but discussions
won't save lives as people are out there and they are freezing; said some people go to an ER just to get
Regular Formal Council Meeting: 11-12-2019 Page 4 of 8
Approved by Council:
DRAFT
warm; said we need to take care of people; said she spent one night at an emergency warming center and
there was a steady line for the bathroom; said there is a hepatitis A outbreak and people have to go
someplace; said Spokane City won't solve the problems.
Councilmember Thompson said she appreciates the comments; said she is an advocate for prevention
including helping kids get a good education, then jobs and outreach; said we have invested in these regional
efforts to help although it isn't reflected a lot in the paper, but we have been at the table; that we know the
risk factors and that there is a great need and she is open to having a shelter; said the crisis is now so the
partnerships have to step up. Councilmember Wick mentioned that he served on the SNAP Board in the
past and they did a lot of foreclosure prevention; said there has been focus on downtown as a higher need,
but we are also participating; said we give funds to the County for this need; and we have recently joined
the Continuum of Care to help bring awareness and allocate funds; said the discussions continue for a
shelter and we need to figure out what the City of Spokane will do with their new administration; said we
are not trying to criminalize homelessness, but we want to make sure people are aware and safe.
Councilmember Woodard also noted this topic is never easy; said he is on the Continuum of Care Board as
well as the HCDAC; said he is not sure anyone has an answer but we know criminalizing is not the answer;
said we have to protect the homeless and the rest of the public; said there have been efforts to get a law
passed in this state to help homeless teens under 18; said there is HUD and recording fees and we have
contributed about $1.2 million through those processes; said centers are not inexpensive; said we were not
included in the Havana site discussions; he mentioned the need for security and protection of Project ID;
said he is not opposed to a shelter here, but it is now too late for this year and we need help for those in the
system now; said the business community got engaged and he feels some progress will be made in the next
six months to help get people off the street; and he agreed prevention is a big part; and said there will never
be enough money but we need to work to get the people off the street and keep them from going to the
street. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried.
7. First Reading Ordinance 19-020, Barker Road/BNSF Grade Separation Project Land Acquisition—Cary
Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to suspend the rules and approve Ordinance 19-020 related to land acquisition. for the Barker/BNSF Grade
Separation Project. City Attorney Driskell explained that this ordinance is identical to the previous
ordinance in September relative to three different property owners, and that this is the fourth of four the
City has been negotiating with; said there is no agreement yet for acquisition of their property, and if we
are unable to finalize this, we will file a condemnation action; but even if that were to occur it doesn't mean
we would stop negotiation; he said we will continue to try to come up with an agreed resolution; adding
that notice was sent to the property owner. Mayor Higgins invited public comment; no comments were
offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried.
8. Resolution 19-015 Adopting Parks & Recreation MasterPlan — Mike Stone, Chaz Bates
It was moved by Deputy Mayor Haley and seconded to approve Resolution 19-015 adopting the 2019 Parks
and Recreation Master Plan update. Parks and Recreation Director Stone went over some of the key issues
included in this update, and said we were also able to accomplish this with in-house staff, Mr. Chaz Bates.
Mayor Higgins invited public comment; no comments were offered. There was brief Council discussion
voicing appreciation for the updates as they strive to accommodate the needs of all user groups; and also
Council's appreciation for the outreach with the stakeholders and business groups. Vote by acclamation: in
favor: unanimous; opposed: none. Motion carried.
Mayor Higgins called for a recess at 7:43 p.m.; he reconvened the meeting at 7:55 p.m.
PUBLIC COMMENTS: After Mayor Higgins explained the process, he invited public comments.
Ms. Barb Howard, Spokane Valley: said she wants to talk about a project Deputy Mayor Haley and
Councilmember Woods were working on, that of cleaning up Edgeclift Park; and she asked if the City paid
$20,000 to SCOPE to do this project; said it is her understanding that Mr. Hafner was dragging his feet on
Regular Formal Council Meeting: 11-12-2019 Page 5 of 8
Approved by Council:
DRAFT
this project; said she'd like to know why; said this is wrong not to do this or to do as some say and just wait
until the Council turns over; said people want the change now as she lives in Spaluding's Wrecking Yard;'
said she was a member of Nextdoor (social networking service); she mentioned Block Watch; said they get
e-mails if a sex offender moves into the neighborhood; said evidentially SCOPE is no longer getting those
notifications, and said there is a sex offender in her neighborhood; said she was kicked out of Nextdoor,
and wants to know why; said she won't do block watch anymore, and said she doesn't appreciate getting
kicked out.
Ms. Christine Schuller, Spokane: said she came here to give Council a heads -up on what is happening with
the homeless situation in her city; said they have targeted her city and they are here and targeting this City;
that Martin vs. Boise doesn't care how much money this City gave to that City; said Council will have to
save your City for yourself; said they are demanding that you build shelters for the homeless; said she was
once homeless so she knows what she is talking about; said people need to be responsible for themselves,
and maybe they need a little tough love; said there was mention of buying parkland, and said Council should
do that; said she is glad Council passed the no encampment regulation; said Council should set aside some
parkland then put up some port -a -potties and a washing station; said it would be nice to have a shelter but
Spokane Valley is being targeted, and as soon as this City builds a shelter, it will be full and you can't
enforce the no encampment rule; as soon as you take more taxpayer's money and build another shelter the
same thing will happen; it will be full; said that is what has been happening in Spokane; said we gave them
$2 million and the Jewels people were going to run it, but that's not enough as they already have the beds
full; and she re -stated that Martin vs. Boise doesn't state that you have to build a shelter, or give them
apartments or a tent; you just can't enforce the no camping if there's no place for them to camp in public;
so she suggested providing a spot like a dirt field.
ADMINISTRATIVE REPORTS: (discussed in the order shown)
9. Law Enforcement Vacancy History — Morgan Koudelka
Senior Administrative Analyst Koudelka introduced Spokane Valley Police Chief Werner, and Spokane
County Sheriff Knezovich. Mr. Koudelka explained that he is here tonight to provide some data in follow-
up to the October 22 Council meeting where Deputy Mayor Haley requested and Council agreed, for staff
to gather some historical information on law enforcement vacancies. Via his PowerPoint, Mr. Koudelka
spoke about law enforcement staffing for the period 2018 through 2019; he noted the vacancies as of
October 1 for Spokane Valley and for Spokane County, as well as Commissioned officer vacancies for both
entities, and those that are shared; he showed a chart of patrol officer vacancies for both entities, showing
Spokane Valley with an average 4.5 vacancies, and Spokane County with an average of 2.5 vacancies; he
also noted patrol deputy vacancies as a percentage of patrol FTE's. Mr. Koudelka showed the SVPD Patrol
staffing numbers, as well as maximum, minimum and actual staffing for the day shift, night shift, power
shift, and total. He also went over the patrol officer call load of citizen calls with response for both entities,
and total citizen calls for service including no response, and gave a quick breakdown of the type of calls
that did not receive a response, which he said can occur for a varied number of reasons, from priority of
calls at the time, to the call being cancelled by the dispatcher. Mr. Koudelka noted that those figures do not
include trainees, and is only the information on actual staff answering calls.
Sheriff Knezovich also shared a PowerPoint presentation, and mentioned he gave Mr. Koudelka two
additional reports which can be supplied later to Council if desired. Sheriff Knezovich explained that he
finds it useful to look at the past when evaluating the present and planning for the future. Via his PowerPoint
slides, he noted that the Spokane County Sheriff's Office is fully staffed with all 227 funded commissioned
deputy positions full; he noted the Sheriff's Office is staffed over the authorized 227, which he explained
will enable his office to better absorb the increase in predicated retirements; said they have seven of the
fourteen pre -hired positions filled and by December will have all fourteen pre -hired positions filled; that
they are also talking with the Spokane County Budget office to gain permission to hire five additional
deputies; and he stressed that this does not mean they have stopped recruiting or testing. Concerning the
issue of vacancies, Sheriff Knezovich said what is actually happening is there is an accounting system that
does not reflect operational reality; that the term `vacancy' is misused, and there is a misunderstanding of
Regular Formal Council Meeting: 11-12-2019 Page 6 of 8
Approved by Council:
DRAFT
the twelve-hour shift model. Sheriff Knezovich explained the 12 -hour shift schedule and what that means
for the unincorporated Spokane County and for the City of Spokane Valley; he mentioned some of the
additional shift relief pressures such as the Family Medical Leave Act, and pressures for increased training.
The Sheriff also explained the misunderstanding of maximum staffing for our city with the pre -power shift
and post -power shift; he gave a summary of the workload report of 2012; the metro patrol model; overtime;
situations and rationale for calls that did not receive a response; and 2012 average response times; he
mentioned that they were aware of an approaching staffing crisis in 2013; that societal changes had an
impact on the reduced number of applicants for law enforcement careers; he noted County budget cuts and
an increased need for City of Spokane Valley officers; and he mentioned the new hiring and training model
goals and expectations which results in approximately 35 weeks of savings in time and money. Sheriff
Knezovich stated that the next four deputies coming out of training go to Spokane valley, and by August
2020, the staff should be at the full number, with everyone working on their own and with fourteen more
getting ready to work the following year.
Mr. Koudelka extended thanks to the Sheriff for coming out tonight, as well we meeting with him and Mr.
Calhoun previously; said they have had good discussions and are moving forward with the focus on the
outcomes of those discussions; said we have funding for the co -response team but still need to work with
Frontier to fill their portion of the mental health professional position; said the overtime concerns have
already started to create line items and new specialty unit categories so the data can be properly recorded
and allocated.
At 8:58 p.m., it was moved by Deputy Mayor Haley, seconded and unanimously agreed to extend the
meeting for another hour.
Concerning quarterly reports, Mr. Koudelka mentioned that they will be developing a report to share with
Council that shows the different types of information, and to get Council feedback to tell staff what parts
of the data are useful; he also noted that he met with Fire Chief Collins and it was mentioned that the big
box stores consume a lot of time so something might be done in the future to better address the most
prevalent types of calls. Sheriff Knezovich added that pressure also needs to be put on the courts to address
the issue of revolving arrests. The discussion ended with Mr. Koudelka stating that there has been great
achievement in filling in the training pipeline, and with so many officers retiring, we feel we can finally see
the light and are getting people training in anticipation of people leaving in the future; and said we are
seeing many things finally paying off. Council thanked Mr. Koudelka and Sheriff Knezovich for their
information.
10. Comprehensive Plan Docket — Mike Basinger, Chaz Bates
Mr. Basinger explained about the 2020 Annual Comprehensive Plan amendment docket, and went over the
items listed on docket. Mr. Basinger noted as Councilmember Wick indicated, that staff is not
recommending CPA -2020-0004, nor as Councilmember Peetz indicated, CPA -2020-0005. After staff
discussed the proposed amendments, there was general Council consensus to remove CPA -2020-0004 and
0005 from the docket for when this comes back to Council for a motion consideration at the November 19
Council meeting. It was also mentioned that the applicants for those amendments being removed, will be
contacted prior to the motion consideration. Councilmember Wick mentioned annexation policies and
Deputy City Attorney Lamb indicated that staff is working on criteria which will enable us to respond to
any annexation request, which will first go before the Planning Commission.
It was decided due to the lateness of the hour, that Council will hear the sidewalk snow removal item next,
and if time permits, the Lodging Tax issue will follow, or that could be discussed at an upcoming meeting.
12. Sidewalk Snow Removal — John Hohman
Deputy City Manager Hohman said this will just be a brief update on the sidewalk snow removal options;
that staff was asked to check if the school districts would also take on a sidewalk, and said each District
declined our offer, even with reimbursement; said they have a lack of staff and little interest in taking on
Regular Formal Council Meeting: 11-12-2019 Page 7 of 8
Approved by Council:
DRAFT
that responsibility. Mr. Hohman said that our Street Superintendent Shane Arlt put together a bid packet,
that it was advertised, and he personally contacted nine contractors, but there was no response; that there
was one additional contractor that the Mayor had been in contact with, and that Mr. Arlt talked to that
individual who mistakenly thought it was removing snow from the parking lot and not the sidewalk; but
that we have not heard back and hope to hear from him within the next few days. Mr. Hohman also noted
the options contained in the Request for Council Action form; that it is probably too late to purchase
equipment but staff could probably rent it; said we are not committing that we could complete all twenty-
two miles of sidewalk, but would make every attempt; and said staff is looking for Council's guidance.
After brief discussion with Council, there was Council consensus to have a one-year trial period, or pilot
project and see what level equipment it will take to get the job done. Mr. Hohman mentioned there is also
the possibility we will hear back from that one individual.
11. Lodging Tax Advisory Committee (LTAC) Recommendations to Council — Chelsie Taylor
After Finance Director Taylor explained the background and resulting recommendations from the latest
LTAC committee meeting, Councilmember Thompson said she would have preferred to see $200,000
transfer into Fund 104 and have all projects funded, but said she will support the outcome. Director Taylor
noted this will be before Council as a motion consideration at the December 10 Council meeting.
13. Advance Agenda — Mayor Higgins
Councilmember Peetz said she would like the Council to partner with the Sheriff's Office in the Trunk or
Treat event; and Council concurred. Councilmember Peetz also asked about the effectiveness of the
contract with the Prosecutor's Office and that she would like a discussion on contracts. Mr. Calhoun said
that topic is traditionally included as part of the winter workshop, which this year is scheduled for February
11. Council agreed to discuss the contracts at that February workshop. Councilmember Thompson noted
the homeless issue is not on the pending agenda, and Council agreed to have it added to the pending list.
CITY MANAGER COMMENTS
City Manager Calhoun noted our application for a BUILD grant for the Pines Grade Separation was not
awarded, but he extended congratulations to Spokane County for their $11.3 million award for one of their
projects. Mr. Calhoun also noted there will be a ribbon cutting tomorrow at 2:30 on the Appleway Trail
development project, which will be held on Evergreen on the east side of the street near the Sketcher's
Parking lot.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 9:45 p.m.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Regular Formal Council Meeting: 11-12-2019 Page 8 of 8
Approved by Council:
DRAFT
Attendance:
Councilmembers
MINUTES
SPOKANE VALLEY COUNCIL MEETING
STUDY SESSION
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
November 19, 2019
Staff
Rod Higgins, Mayor
Pam Haley, Deputy Mayor
Ben Wick, Councilmember
Sam Wood, Councilmember
Arne Woodard, Councilmember
ABSENT:
Brandi Peetz Councilmember
Linda Thompson, Councilmember
Mark Calhoun, City Manager
John Hohman, Deputy City Manager
Mike Stone, Parks & Recreation Director
Cary Driskell, City Attorney
Lori Barlow, Senior Planner
Chaz Bates, Senior Planner
Henry Allen, Senior Engineer
Bill Helbig, City Engineer
Carrie Koudelka, Deputy City Clerk
Christine Bainbridge, City Clerk
Mayor Higgins called the meeting to order at 6:00 p.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except
Councilmembers Peetz and Thompson. It was moved by Deputy Mayor Haley, seconded and unanimously
agreed to excuse Councilmembers Peetz and Thompson.
APPROVAL OF AGENDA: After City Manager Calhoun explained that he would like to remove
tonight's admin report for the proposed 2020 fee resolution as additional changes need to be made, it was
moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the amended agenda by
removing agenda item #6, the admin report for the proposed 2020 fee resolution.
ACTION ITEMS:
1. Resolution 19-016 Setting Public Hearing for Proposed Street Vacation — Lori Barlow
It was moved by Deputy Mayor Haley and seconded to approve Resolution 19-016, setting January 9, 2020
as the date for a public hearing before the Planning Commission, on street vacation application STV -2019-
0005. Senior Planner Barlow explained the process for the street vacation, the location of the street vacation,
and that this begins the process by setting the public hearing before the Planning Commission. Mayor
Higgins invited public comment. No comment was offered. Vote by acclamation: in favor: unanimous.
Opposed: None. Motion carried.
2. Motion Consideration: Comprehensive Plan Docket — Mike Basinger, Chaz Bates
It was moved by Deputy Mayor Haley and seconded to approve the 2020 Comprehensive Plan Amendment
Docket to include .file numbers CPA -2020-0001, 0002, 0003, 0006, and 0007. Economic Development
Manager Basinger explained about the amendments, including the two which were removed by Council
consensus at the November 12, 2019 Council meeting; he said he met with the applicant for the pre -
application meeting, and informed him that staff would recommend removal of both his items. Mr. Basinger
explained that amendment 0004 was to change the parcels from single family residential to corridor mixed
use; however, that area is not supported by a transportation network or plans. Mr. Basinger noted that
proposed amendment 0005 was a for a change from single family residential to multifamily residential, and
that is also not supported by a transportation network or plans; he indicated Mr. Whipple is the owner in
both cases. Mayor Higgins invited public comment. Mr. Todd Whipple, Whipple Consulting Engineers:
Mr. Whipple said he is the owner of both the applications which were suggested by staff to be removed;
said he would like to have those run and see what may occur; said the affordability and availability of land
Council Study Session: 11-19-2019 Page 1 of 3
Approved by Council:
DRAFT
for sale is the problem as that type of land is dwindling daily; that when a property is vacant it goes up for
sale; said both his cases would have very little impact with two to three story apartments; that when the
development community finds a lot of land, that property has to be made available; said the cost now of
two or three bedroom apartments is between $1100 and $1200 a month; and again said he would like to
have them added back on and let them run their course. There were no further public comments. Vote by
acclamation: in favor: unanimous. Opposed: None. Motion carried.
3. Motion Consideration: 2020 State Legislative Agenda — Mark Calhoun, Cary Driskell
It was moved by Deputy Mayor Haley and seconded to approve the legislative agenda as drafted with
amendments made in the previous conversations. City Manager Calhoun briefly explained the legislative
items, highlighting the proposed changes as noted in the redline version, noting that the Barker -to -Harvard
project supports Senator Padden's language about cost overruns; he mentioned the two suggestions for a
capital request and that it would be best if we could narrow that down to a single preferred choice. Mr.
Calhoun explained each choice and the associated costs, after which there was full Council consensus to
adjust that to just the water line request. City Attorney Driskell then went over the other legislative items.
Mayor Higgins invited public comment; no comments were offered. Councilmember Wick asked about a
previous idea of including pictures and color so that the local legislature could easily submit feedback. Mr.
Calhoun noted we will have this agenda along with an updated handout on the Pines Grade Separation
Project. Vote by acclamation: in favor: unanimous. Opposed: None. Motion carried.
NON -ACTION ITEMS:
4. Spokane County Complete County Committee — Chaz Bates; and Ms. Alex Panagotacos
Senior Planner Bates introduced Ms. Alexandra Panagotacos, Innovia Foundation Complete Count
Coordinator. Ms. Panagotacos explained what she and the Complete Count Committee does, why the census
2020 count is so important, and mentioned some of the various ways the census data are used. Council
thanked her for her informative report.
5. Pinecroft Mobile Home Park Water — Henry Allen
Senior Engineer Allen explained that Council had requested information on the drinking water situation at
the Pinecroft Mobile Home Park, and specifically asked for information on what, if anything, the City might
do with regard to the situation. Mr. Allen explained that in Washington, all water systems are regulated by
the office of Drinking Water in the Wa. State Department of Health (DOH); he noted the water system is a
private system owned and operated by the Mobile Home Park and that they receive water from three wells;
that per the DOH, a drinking water alert was issued to the Park on July 3, 2019, as tests showed E.coli in
the water. Mr. Allen also noted that the City is not a water purveyor and is not in a position to provide water
to the Park; and that a requirement for the park residents to hook up to publicly provided water would be at
the purview of the DOH; and that in regard to other actions such as donations, the City is limited by the
Washington Constitution in providing gifts. Councilmember Wick stated that he feels this it unusual to have
this go a full year and asked if there is anything we could do to get it taken care of in a few months. Mr.
Allen responded that the DOH is aware of the situation; and that bottled water has been provided for the
residents. Mayor Higgins added that this is a private property owner and perhaps the County Health
Department should be interested in this. Mr. Allen stated that the DOH is monitoring the situation and
they'd likely have the regulatory authority.
6. Proposed 2020 Fee Resolution — Chelsie Taylor
This was removed from the agenda to be discussed at a later date.
7. Proposed Resolution for MRSC Hosting Rosters — Bill Helbig, Chris Bainbridge, Carrie Koudelka
After City Clerk Bainbridge and City Engineer Helbig explained the process for handling rosters, and of
the benefits of MRSC (Municipal Research and Services Center) handling our rosters, as they do for over
500 entities, Council concurred to place the a resolution on the November 26 consent agenda, authorizing
the use of MRSC rosters.
Council Study Session: 11-19-2019 Page 2 of 3
Approved by Council:
DRAFT
8. State Lobbyist Contract — Cary Driskell
City Attorney Driskell explained the background of the State Lobbyist contract, as noted in his Request for
Council Action Form; and that the new agreement would be an 18 -month agreement with up to four, one-
year renewal options. There was Council consensus to have the contract brought forward at the November
26 Council meeting for approval consideration.
9. Advance Agenda — Mayor Higgins
Councilmember Wick mentioned the Pinecroft Mobile Home Park and sewer connections; and asked
whether we require private entities to connect to the public sewer system if they have a failing in their sewer
or water; or if we could require such situation to be remedied in a certain amount of time or require the
connection to the public system. Councilmember Wood asked how that might be accomplished as they are
private companies controlled by the residents of that park, who each have a vote; said he is not sure we
have the right to do that. City Attorney Driskell said that if Council wants a legal analysis, staff can provide
that, but mobile homes have more protection than public property owners because they are affordable
housing; and therefore our ability to regulate them will be limited. Councilmember Wood added that those
citizens also have a Board of Directors so the situation could be handled by them as well. Deputy Mayor
Haley noted that we don't require the hook-up because the cost of connecting would then make their homes
no longer `affordable' and would create more problems for those citizens; she added that the Department
of Health has also already signed off on this correction.
10. Council Comments — Mayor Higgins
Councilmember Wood asked about painting those boxes around the City similar to what Coeur d'Alene has
done, and mentioned that he noticed the City of Spokane is also working on those now. Mr. Calhoun said
that item is currently on the pending list on the advance agenda and his executive assistant is researching
the issue.
11. City Manager Comments — Mark Calhoun
City Manager Calhoun noted that City Engineer Helbig reported that the pedestrian crosswalk controlled
by lights, are now completed on Broadway, and that another crosswalk has been installed that serves
Evergreen Elementary. Mr. Calhoun reminded everyone that we will have a Council meeting next week but
the December 3 Council meeting will be cancelled due to Thanksgiving week the prior week; also that
December 5 will be the date for the annual Celebration of Lights in front of City Hall, at 5:30 p.m., with
thanks from the Rotary Club and the Bowdish Middle School Band and Choir; he also extended thanks to
our Maintenance worker Brian Moat who put 2600 lights on that tree; and he mentioned that during the
celebration, Councilmembers will share in the reciting of Twas the Night Before Christmas.
12. Executive Session: Property Acquisition; Potential Litigation
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn into executive session
for approximately thirty minutes to discuss acquisition of real estate, and potential litigation, and that no
action will be taken upon return to open session. Council adjourned into executive session at 7:07 p.m. At
7:32 p.m. Mayor Higgins declared Council out of executive session at which time it was moved by Deputy
Mayor Haley, seconded and unanimously agreed to adjourn.
ATTEST: L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Council Study Session: 11-19-2019 Page 3 of 3
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 10, 2019 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: First Reading Ordinance No. 19-021 adopting amendments to chapters 3.35,
3.40, 3.41, 3.42, 3.46, and 3.48 SVMC regarding purchasing and contracting
GOVERNING LEGISLATION: RCW 35A.11.030; RCW 35A.23.352; Chapter 39.04 RCW; Title 3
SVMC.
PREVIOUS COUNCIL ACTION TAKEN: Adoption of chapters 3.35 through 3.49 SVMC in 2015
relating to public contracting of all kinds in the City; amendments in 2018 related to State Legislative
amendments to public works purchasing and contracting. Staff provided an administrative report on the
proposed amendments to City Council on November 26, 2019.
BACKGROUND: The City has adopted comprehensive purchasing code provisions to provide legal
authority and structure regarding public contracts for the City. The City's code, currently set forth in
chapters 3.35-49 SVMC, covers all public contracts, including public works contracts and non-public
works contracts. The distinction is notable as public works contracts are primarily governed by state law
and the City's code must comply with state requirements. Generally, state law requires the City to use
formal competitive bidding for large public works projects, but allows use of bidders off a "small works
roster" for small public works projects. Finally, the State Legislature has set limits for very small public
works projects and does not require competitive bidding below those limits.
In 2019, the State Legislature adopted a number of amendments to public works contracting requirements.
Staff are now proposing changes to the City's code to comply with the amendments. The State
amendments and proposed SVMC changes are generally as follows:
a. State amendment: Changes the lower cost threshold for when public bidding is required
from $65,000 to $116,155 for two or more crafts or trades are involved, and from
$40,000 to $75,000 for one craft or trade.
Proposed SVMC amendment: Amend chapter 3.42 SVMC to reference the increases to
"$75,000" and "$116,155 or such other maximum amounts as set forth in RCW
35.23.352." This will allow the threshold to automatically increase as the State increases
the threshold and allow the City to remain in compliance with State law without having
to continually amend the SVMC. Staff also propose increasing the minimum, under
which no bidding is required, from $15,000 to $25,000 to follow the increases set forth in
state law.
b. State amendment: Changes lowest responsible bidder definition to mean a) low bidder
who meets criteria of RCW 39.04.350 or b) second lowest bidder within 5% of the lowest
bidder, if City issues written finding that lowest bidder delivered project to City that was
late, over budget, or not up to specifications within the last three years and low bidder has
not shown how they can improve performance to meet specifications. If the City utilizes
the second lowest bidder, the City must provide an annual report to Washington
Department of Commerce that includes total number of bids awarded to certified
minorities or women contractors and describing how notice was provided to certified
minority or women contractors.
Proposed SVMC amendment: Amend definitions in SVMC 3.35.005 to add new
definition of "lowest responsible bidder."
c. State amendment: After an award is made, bid quotes shall be open for public
inspection by both telephonic and electronic request. Further, within two days after bid
opening, City must provide, if requested by bidder, copies of the bid received. City must
wait at least an additional two business days after providing requested copies before
executing the contract.
Proposed SVMC amendment: Amend chapters 3.40 and 3.41 SVMC to comply with
bid award, bid protest, and bid request requirements.
d. State amendment: The contract amount where use of the small works roster is
authorized is increased from $300,000 to $350,000.
Proposed SVMC amendment: Amend chapters 3.40 and 3.41 to reference increase to
$350,000 "or such other amount as set forth in RCW 39.04.155." This will allow the
small works roster limit to automatically increase as the State increases the limit and
allow the City to remain in compliance with State law without having to continually
amend the SVMC.
e. State amendment: Requires the City to equitably distribute opportunities under the
small works process.
Proposed SVMC amendment: Amend SVMC 3.41.040 to reference requirement to
equitably distribute opportunities under state law.
Other State amendments: The State also adopted an amendment to allow waiver of retainage under
RCW 60.28.011(1), in certain instances, but since such waiver requires City to assume all liability and
risk for nonpayment on the project if retainage is not collected, staff do not propose to include referencing
it within local code. The State also increased the amount for utilizing the limited public works process
from $35,000 to $50,000, but due to the bid limits for trades, staff did not believe it was necessary to
reference the amendment. Finally, the State Legislature has required the Capital Projects Advisory
Review Board (CPARB) to provide a report on statutory procedures for public works contracting. The
report must address issues such as better addressing inflation, considering more uniform procedures, and
rates of participation by contractor types.
Other Proposed SVMC Amendments:
In addition to amendments to comply with State Legislative changes, staff propose to amend the small
works roster, consultant rosters, and vendor lists to allow the City to contract for such services with any
public or private entity, such as MRSC. As discussed by Staff on November 19, 2019, staff believes there
are economic and operational benefits to using MRSC for roster services.
Finally, under SVMC 3.35.010, the City Manager's contract authority is currently set at $200,000. This
amount was originally set to match the amount for small works, and has not been amended in a number of
years. Since the State Legislature is proposing to amend the small works roster, staff propose to amend
the City Manager's contract authority to match the small works amount, which, as discussed above, is
currently $350,000.
OPTIONS: Move to advance to second reading, with or without further amendments.
RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 19-021, adopting public
works and purchasing amendments, to a second reading.
BUDGET/FINANCIAL IMPACTS: Not applicable.
STAFF CONTACT: Erik Lamb, Deputy City Attorney; Cary Driskell, City Attorney
ATTACHMENTS: Proposed Ordinance No. 19-021
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 19-021
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, AMENDING CHAPTERS 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, AND 3.48 TO
COMPLY WITH AMENDMENTS ADOPTED BY THE 2019 STATE LEGISLATURE
RELATED TO PUBLIC WORKS AND TO AUTHORIZE THE CITY TO CONTRACT FOR
ROSTER SERVICES ASSOCIATED WITH PURCHASING REQUIREMENTS; AND OTHER
MATTERS RELATING THERETO.
WHEREAS, RCW Title 39 authorizes a city to adopt policies and procedures within its
jurisdiction for contracting and purchasing; and
WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code
provisions to provide for contracting and purchasing on behalf of the City; and
WHEREAS, in 2019, the Washington State Legislature adopted amendments to public works
procurement laws; and
WHEREAS, RCW 39.04.155, RCW 39.04.190, and chapter 39.80 RCW authorize the City to
award certain public works, consulting services, and vendor services through a roster process; and
WHEREAS, the City has determined that there are times when it may be in the best interest of the
City to contract with other entities to provide certain roster services.
NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as
follows:
Section 1. Intent. The City of Spokane Valley City Council declares that the intent of this Ordinance is
to amend Chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46, and 3.48 to (1) comply with amendments adopted by
the Washington Legislature related to public works, and (2) to authorize the City to contract for certain
roster services associated with public works, consultant, and vendor services.
Section 2. Amendment. Chapter 3.35 is hereby amended as set forth in Exhibit A.
Section 3. Amendment. Chapter 3.40 is hereby amended as set forth in Exhibit A.
Section 4. Amendment. Chapter 3.41 is hereby amended as set forth in Exhibit A.
Section 5. Amendment. Chapter 3.42 is hereby amended as set forth in Exhibit A.
Section 6. Amendment. Chapter 3.45 is hereby amended as set forth in Exhibit A.
Section 7. Amendment. Chapter 3.46 is hereby amended as set forth in Exhibit A.
Section 8. Amendment. Chapter 3.48 is hereby amended as set forth in Exhibit A.
Ordinance 19-021 Amending Public Works and Purchasing Codes Page 1 of 19
DRAFT
Section 9. Severability. If any part of this Ordinance is declared unenforceable, it shall not affect the
remainder.
Section 10. Effective Date. This Ordinance shall become five days after the City shall publish the
Ordinance, or a summary thereof, in the official newspaper of the City.
Adopted this
ATTEST:
day of , 2019.
City of Spokane Valley
L.R. Higgins, Mayor
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 19-021 Amending Public Works and Purchasing Codes Page 2 of 19
DRAFT
EXHIBIT A
Chapter 3.35
CONTRACT AUTHORITY
3.35.005 Definitions.
The terms defined in SVMC 3.35.005 shall apply to Chapters 3.35, 3.40, 3.41, 3.42, 3.45, 3.46,
3.47, 3.48, and 3.49 SVMC and shall have the following meanings:
"Architectural and engineering services" means professional services rendered by any person,
other than an employee of the City, contracting to perform activities within the scope of the
general definition of professional practice in Chapter 18.08, 18.43, or 18.96 RCW.
"Bid" means an offer submitted by a bidder to furnish services, labor, supplies, materials, goods,
equipment, and other property in conformity with the specifications, delivery terms, and
conditions, and other requirements included in the invitation for bids or otherwise required by
the City.
"Bid bond" means a bond or other appropriate bid proposal deposit as approved in advance by
the City, the purpose of which is to provide security to the City in the event the successful bidder
fails to enter into a contract with the City.
"Bidder" means a firm or individual who regularly maintains a place of business, transacts
business, solicits business, or maintains an inventory of merchandise for sale in, and whose
business is registered with, the City and who submits or has submitted a bid to the City.
"Bidding" means the procedure used to solicit quotations on price and delivery from prospective
suppliers of contractual services, materials, goods, and equipment which can be through either a
formal or informal competitive bid process.
"Capital equipment" means any equipment of the City having an initial value of $5,000 or more
and an estimated useful life of three or more years.
"Change orders" and "requests for additional work" mean a request for additional or alternative
services, work or procurement where there are changed conditions, a requirement that extra work
or service be performed, or such other circumstances that necessitate a modification to the
contract, and where such additional or alternative services, work, or procurement is in the best
interest of the City.
"City manager" means the city manager or designee.
"City property" means any property or equity interest in real or personal property held or owned
by the City.
"Consultant" means any person providing professional services to the City who is not an
employee of the City.
"Contractual services" means services provided by professional and general service contracts to
accomplish a particular project or service.
Exhibit A
DRAFT
"Person" means any individual, organization, group, association, partnership, firm, joint venture,
corporation, or any combination thereof.
"Public work" has the meaning set forth in RCW 39.04.010, as adopted or may be amended.
"Purchase" means the acquisition of supplies, materials, goods or equipment, and other property.
"Purchase order" means a written authorization calling on a vendor or supplier to furnish
supplies, materials, goods, equipment, and other personal property to the City with a promise for
payment to be made later.
"Purchasing agent" means a person who purchases supplies, materials, goods, equipment, and
other property on behalf of the City.
"Requisition" means a standard form providing detailed information as to quantity, description,
estimated price, possible vendors, fund account, signature, and other information necessary to
make purchasing decisions.
"Responsible bidder" means a bidder who meets the requirements set forth in RCW 39.04.350 as
adopted or may be amended. Additionally, a bidder shall prove by experience or information
furnished to the satisfaction of the city manager that current financial resources, production or
service facilities, service reputation and experience are adequate to make satisfactory delivery of
supplies of acceptable quality, equipment, or contractual services and who has not violated or
attempted to violate any provision of Chapter 3.35 SVMC. In addition to price, the City shall
take into account the following when determining the responsible bidder:
1. The ability, capacity, and skill of the bidder to perform the contract or provide the service
required;
2. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
3. Whether the contractor can perform the required work within the time specified by the
City;
4. Quality of the contractor's performance under previous contracts with the City or other
governmental entity; and
5. The previous and existing compliance by the contractor with laws relating to contracts or
services with the City.
The five supplemental criteria described above shall be included in the documents for all bids so
prospective bidders may be aware of such supplemental criteria. The City may include additional
supplemental criteria as provided in RCW 39.04.350 for particular projects as is determined
necessary.
"Lowest Responsible Bidder" means the responsible bidder who submits the lowest bid; or if all
of the criteria set forth in RCW 35.23.352(2) are met, the responsible bidder who submits the
second lowest bid, provided the bid is within five percent of the lowest bid and the second lowest
bidder meets the same criteria as the lowest bidder.
Exhibit A
DRAFT
3.35.010 Contract authority.
A. The city manager is authorized to enter into contracts, contract modifications, or change
orders without city council approval when the aggregate amount of the contract and all existing
contract amendments or change orders does not exceed $200,000the amount set forth in RCW
39.04.155 for small works, as adopted or amended; —subject to any increases authorized except
pursuant to SVMC 3.35.010(C).
B. Any contract, contract amendment, and/or change order in excess of the city manager's
authority shall require prior approval of the city council.
C. On contracts for which prior city council approval is required and received, the city manager
shall have authority to execute any amendments or change orders which, when aggregated, are
less than 15 percent of the original contract amount, or up to the amount set forth in RCW
39.04.155 for small works, as adopted or amended$200,000, whichever is less.
D. The city council finance committee is authorized to approve change orders on short notice
that are in excess of the amounts authorized in SVMC 3.35.010(C), in circumstances where such
a change order is necessary to avoid a substantial risk of harm to the City. In such an event, the
city manager shall provide appropriate information to the city council at its next regular meeting
setting forth the factual basis for the action.
E. Change orders shall only be approved if they are for additional or alternative services, work or
procurements that are within the scope of purpose and intent of the original bid and contract.
3.35.020 Rules and policy.
The city manager may develop rules, policies, and procedures to implement Chapters 3.35
through 3.49 SVMC.
3.35.030 Administration.
Under the direction of the city manager, the contracting and purchasing procedures shall be
administered pursuant to Chapters 3.35 through 3.49 SVMC and other applicable laws, including
all applicable state and federal laws. The city manager shall have the responsibility to:
A. Administer and maintain the contracting process and the purchasing system according to the
rules and regulations established or authorized by applicable ordinances and statutes.
B. Coordinate the negotiation, purchase, and disposition of all City supplies, materials, and
equipment in consultation with City staff.
C. Seek to obtain a competitive price on all City contracts or purchases by bidding, submitting
requests for proposals and qualifications, using a small works roster, consultant roster, and
vendor list, or negotiating on such contracts or purchases as appropriate, unless otherwise
specifically excluded Chapters 3.35 through 3.49 SVMC.
D. Prescribe and maintain such administrative policies, procedures, and forms as are reasonably
necessary to implement Chapters 3.35 through 3.49 SVMC.
E. Coordinate the inspection of all City -purchased equipment to ensure conformance with
specifications.
Exhibit A
DRAFT
F. Ensure that the small works roster(s), consultant roster(s), vendors list(s), and other records
needed for the efficient operation of the purchasing system are maintained.
G. Maintain the property inventory and fixed asset systems of the City.
H. Determine the need for any routine preventive maintenance contracts on various pieces of
equipment, and establish and maintain said maintenance contracts.
I. Periodically prepare a comprehensive list of surplus, worn out, or obsolete City -owned
equipment. Items which cannot be used or reassigned to another department shall be
recommended for disposal pursuant to SVMC 3.49.020.
3.35.040 Prohibited practices.
The following types of purchasing and bidding practices are hereby prohibited and may result in
disqualification of the bid, proposal, or procurement quote:
A. Collusion among Bidders. Any agreement or collusion among bidders, prospective bidders,
vendors or prospective vendors to either buy or sell or fix prices in restraint of free competition.
Such bidders or vendors may be subject to exclusion from future bidding or procurement
processes with the City when determined by the city manager to be in the best interests of the
City.
B. Disclosure of Formal Bid Contents. Any disclosure of information contained in the sealed bid
prior to bid opening, unless otherwise required pursuant to law. Notwithstanding anything herein
to the contrary, all bids submitted by bidders taking advantage of any information revealed
contrary to SVMC 3.35.040 shall become null and void.
C. Gratuities. In accordance with high standards of behavior, the acceptance of any gift or
gratuity in the form of cash, merchandise, or any other thing of value by an official or employee
of the City from any bidder, vendor or contractor, or prospective bidder, vendor, or contractor.
D. Employee -Owned Businesses. Obtaining City goods or services from businesses in which
City officials, employees, or their immediate family members have a majority ownership interest
or otherwise exceed the "interests" standards pursuant to Chapter 42.23 RCW.
E. Sale of Materials and Supplies. The City acquiring goods or services for any private party, or
selling its materials or supplies to City officials, employees or the public except when such
materials have been declared surplus and disposed of pursuant to Chapter 3.49 SVMC.
Exhibit A
DRAFT
Chapter 3.40
COMPETITIVE BIDDING
3.40.0105 Competitive bidding - General ' • • .. ! ! ! ! .
Washington state law governs competitive bidding requirements for public works. Chapters
3.40, 3.41, and 3.42 SVMC are specifically intended to comply with and be complementary to
applicable state law governing bidding requirements for and procurement of public works. To
the extent that any applicable SVMC provisions are in conflict with state law, state law shall
govern and control. Nothing herein shall excuse compliance with other applicable state laws.
3.40.010 Competitive bidding — Public work in excess of $350,000.
For public work contracts in excess of $3850,000, or such amount as provided pursuant to RCW
39.04.155 as adopted or may be amended, the following competitive bid process shall be used.
When using federal funds, the City shall also comply with all mandatory federal requirements.
A. Publication of Notice. Sealed bids shall be invited by a single publication in a newspaper of
general circulation at least 13 days before the date and time set for receiving such bids, and shall
include an estimate of the probable cost, together with a description of the work, and shall state
that plans/specifications may be obtained from the City, and include the manner, place, date, and
time for submitting a bid to the City. The city clerk shall also post notice of the request in a
public place.
B. Rejection of Bids. The city manager may reject, without cause, any and all bids and may re -
advertise for bids pursuant to the procedures herein described. If no bids are received on the first
call or any subsequent re -advertisement, the city manager may negotiate a contract with a
contractor at the lowest cost possible to the City.
C. Performance and Payment Bonds. Before entering into a contract for any public work or work
by contract on which prevailing wage is required to be paid, regardless of the amount of such
contract except as provided below, a performance bond and a payment bond shall be required in
such amounts as are reasonably necessary to protect the best interests of the City and to ensure
complete, proper and full performance of the contract and full payment of all laborers,
mechanics, and subcontractors and material suppliers. A performance bond and a payment bond
shall be required on all public work projects pursuant to RCW 39.08.010 through 39.08.030, as
adopted or amended. Performance and payment bonds shall be released upon completion of all
necessary performance and payment conditions.
Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing
wage is required to be paid, at the contractor's option, the City may, in lieu of requiring payment
and performance bonds, retain a percentage of the contract amount until the later of 30 days after
final acceptance or until receipt of all necessary releases from the Washington State Department
of Revenue, the Employment Security Department, and the Washington State Department of
Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter
60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010
as adopted or hereafter amended. The amount retained by the City shall be the amount as set
forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds may only be used
Exhibit A
DRAFT
by the City for contracts when the requirement of bonds substantially increases the cost of the
contract.
D. Bid Bonds. As a condition of bidding, a bid bond in the amount of five percent of the bid
amount shall be required. Such bid bond shall be required on all formally bid public work
construction projects, and shall be due at such time as the bid is submitted to the City. When the
contract is let, all bid bonds shall be returned to the bidders except that of the successful bidder,
which shall be retained until a contract is entered into and a bond to perform the work furnished
as provided above. If the successful bidder fails to enter into the contract in accordance with the
bid within 10 days from the date at which the bidder is notified of bid award, the bid bond shall
be forfeited.
E. Bid Protest. This section shall apply to all public works bids. The City shall comply with the
bid request and bid protest procedures set forth in RCW 39.04.105, as adopted or amended.
EF. Award of Bid. Except as otherwise provided herein, the City will accept the bid of the lowest
responsible bidder. If no proposals are received, City staff shall not be required to resubmit for
additional proposals, but may negotiate with any available contractor.
G. Award to Other Than Low Bidder. When the bid award is not given to the lowest responsible
bidder, a full and complete statement of the reasons shall be prepared by the city manager and
placed in the City file relating to the transaction.
3.40.020 Exemptions to competitive bidding requirements.
The following types of purchases are exempt from competitive bidding requirements. The factual
basis for any purchase deemed exempt pursuant to SVMC 3.40.020(A) through (C) shall be filed
with the contract with the city clerk and shall be open to public inspection.
A. Sole Source or Equipment Repair. Purchases which by their nature are not adapted to
competitive bidding, such as purchases which are clearly and legitimately limited to a single
source, and contracts to repair equipment owned by the City which may be more efficiently
accomplished by a certain person or firm with previous experience on the equipment.
B. Special Facilities or Market Conditions. Purchases involving special facilities or market
conditions that generally relate to acquisition of unique facilities that may be specially
manufactured or not otherwise generally available. Special market conditions may require
immediate acquisition based upon a favorable offer, including, but not limited to, liquidation
sales, public or private party offers, and similar circumstances where the acquisition can be
obtained at below-market value.
C. Emergency Public Work Projects. In the event that an emergency should arise which requires
immediate action on the part of the City to protect the health, safety, or welfare of the citizens of
the City and where it is not possible to timely adhere to the bidding practices set forth above, the
person authorized by state law or otherwise designated by the city council to act in the event of
an emergency may declare an emergency situation exists, waive competitive bidding
requirements, and award all necessary contracts to address the emergency situation. If a contract
is awarded pursuant to SVMC 3.40.020(C) without bidding due to an emergency, a written
finding of the existence of an emergency shall be made by the governing body or its designee
and duly entered of record no later than two weeks following the award of the contract.
Exhibit A
DRAFT
For purposes of SVMC 3.40.020(C), an emergency means unforeseen circumstances beyond the
control of the City that either: (1) present a real immediate threat to the proper performance of
essential functions; or (2) will likely result in material loss or damage to property, bodily injury,
or loss of life if immediate action is not taken.
D. Auction. The purchase of supplies, materials, or equipment not exceeding a cost of $200,000
through auctions conducted by the government of the United States or any agency thereof, any
agency of the state of Washington, any municipality or other government agency, or any private
party may be authorized by the city manager if the item may be obtained at a competitive cost.
E. Exchanges. By mutual agreement, the City may exchange supplies, materials, services, or
equipment with other public agencies.
Exhibit A
DRAFT
Chapter 3.41
SMALL WORKS ROSTER
3.41.010 Small works roster.
The city clerk shall maintain one or more small works rosters comprised of contractors who (A)
have requested to be on the roster, and (B) are properly licensed or registered to perform
contracting work in the state of Washington. The City Clerk may maintain the small works
roster(s) by (1) contracting with public or private entities to maintain such roster(s) on behalf of
the City, or (2) through compliance with the procedures set forth in this chapter. Use of a small
works roster by contract shall comply with the procedures set forth in state law. Use of a small
works roster by contract shall not excuse performance with any other contracting requirements of
this chapter or state law, such as requirements for performance and payment bonds.
-A small works roster may be used in lieu of formal sealed competitive bid procedures to award
contracts for public work where the estimated cost of the work is $350,000 $300,000 or less or
such other amount as set forth in RCW 39.04.155 as adopted or amended. Small works rosters
shall be maintained pursuant to the laws of the state of Washington as now enacted or hereafter
amended.
3.41.020 Creation of separate small works rosters.
The City may elect to establish small works rosters for different specialties or categories of
anticipated work with such rosters making distinctions between contractors based upon such
specialties or work.
3.41.030 Maintenance of small works roster.
Small works rosters shall be maintained as follows:
A. At least once per year, the city clerk shall publish in a newspaper of general circulation a
notice of the existence of the small works roster(s) and soliciting the names of contractors for
such small works roster(s). The city clerk shall place on each small works roster the names of
qualified contractors who respond to the published notice requesting to be included on each
small works roster. Thereafter, the city clerk shall add to each small works roster the names of
contractors who submit a written request and appropriate records.
B. In order to be included on a small works roster, the contractor shall supply information on a
contractor qualification form developed by the City. The contractor qualification form shall
include, at a minimum, the name, address, e-mail address and phone number of the contractor,
the contractor's Washington registration number, the contractor's insurance company, the
contractor's bonding company, and the contractor's area or areas of work.
3.41.040 Use of small works rosters.
A. The City may utilize a small works roster when seeking to construct any public work or
improvement with an estimated cost including labor, material, supplies, and equipment of
$350,000 $300,000 or less, or such other amount as set forth in RCW 39.04.155 as adopted or
may be amended.
B. Procedures shall be established for securing quotations from contractors on the appropriate
small works roster to ensure that a competitive price is established and to award contracts to the
Exhibit A
DRAFT
lowest responsible bidder, as provided in SVMC 3.41.040(C). Invitations for bids shall include
the scope and nature of the work to be performed as well as materials and equipment to be
furnished. Detailed plans and specifications need not be included in the invitation. Quotations
shall be invited from all appropriate contractors on the appropriate small works roster.
C. When awarding a contract for work from a small works roster, the City shall award the
contract to the lowest responsible bidder. However, the City reserves the right under applicable
law to reject any or all bids and to waive procedural irregularities in the bid or bidding process.
D. The City may receive bids in writing, which may be submitted electronically. The time and
date of receipt shall be recorded to ensure all bids are presented in a timely fashion for review
and consideration. After expiration of the time and date for submission of all bids or quotations,
the City shall review the bids submitted and either offer a contract to perform the public work or
reject all bids. If no proposals are received, City staff shall not be required to resubmit for
additional proposals, but may negotiate with any available contractor.
E. The City shall comply with applicable state law requirements to equitably distribute bids to
qualified contractors.
F. Immediately after an award is made, the bid quotations obtained shall be recorded, open to
public inspection, and available by telephonic or electronic request.
G. The City shall post on the City's website a list of the contracts awarded pursuant to Chapter
3.41 SVMC at least once every year. The list shall contain the name of the contractor or vendor
awarded the contract, the amount of the contract, a brief description of the type of work
performed or items purchased under the contract and the date it was awarded. The list shall also
state the location where the bid quotations for these contracts are available for public inspection.
FH. A contract awarded from a small works roster under Chapter 3.41 SVMC need not be
advertised in a legal newspaper of general circulation. Immediately after an award is made, the
bid quotations shall be recorded, open to public inspection, and available by telephone inquiry.
KT. Performance and Payment Bonds. Before entering into a contract for any public work or
work by contract on which prevailing wage is required to be paid, regardless of the amount of
such contract except as provided below, a performance bond and a payment bond shall be
required in such amounts as are reasonably necessary to protect the best interests of the City and
to ensure complete, proper and full performance of the contract and full payment of all laborers,
mechanics, and subcontractors and material suppliers. A performance bond and a payment bond
shall be required on all public work projects, as provided for and in the manner set forth in RCW
39.08.010 through 39.08.030, as adopted or amended. Performance and payment bonds shall be
released upon completion of all necessary performance and payment conditions.
Pursuant to RCW 39.08.010, for certain public works and works by contract on which prevailing
wage is required to be paid, at the contractor's option, the City may, in lieu of requiring payment
and performance bonds, retain a percentage of the contract amount until the later of 30 days after
final acceptance or until receipt of all necessary releases from the Washington State Department
of Revenue, the Employment Security Department, and the Washington State Department of
Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter
Exhibit A
DRAFT
60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010
as adopted or hereafter amended. The amount retained by the City shall be the amount as set
forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds may only be used
by the City for contracts when the requirement of bonds substantially increases the cost of the
contract.
Exhibit A
DRAFT
Chapter 3.42
PUBLIC WORK CONTRACTS
3.42.010 Public work equal to or less than ', 75,000 for one trade and $116,1554198 for
two or more trades and greater than $125,000.
When entering into a contract for public work equal to or less than $75,000 $10,000 if only one
trade or craft is involved, or $116,155 $65,000 if two or more trades are involved, or such other
maximum amounts as set forth in RCW 35.23.352 as adopted or may be amended, but greater
than $4-25,000, the responsible department shall obtain three or more proposals for the public
work required, select the lowest responsible proposal, and maintain a record of the process
followed. Alternatively, the department may utilize the small works roster and process pursuant
to Chapter 3.41 SVMC. If less than three proposals are received, City staff shall not be required
to resubmit for additional proposals, but shall select from the proposals submitted. If no
proposals are received, City staff shall not be required to resubmit for additional proposals, but
may negotiate with any available contractor.
3.42.020 Public work equal to or less than $245,000.
When entering into a contract for public work in an amount equal to or less than $425,000, the
responsible department is encouraged, but is not required, to use a competitive bidding process,
including obtaining three proposals pursuant to SVMC 3.42.010, or using the small works roster
and process pursuant to Chapter 3.41 SVMC. If a competitive process is not utilized, the
responsible department shall seek to achieve maximum quality at minimum cost by making an
award based on its experience and knowledge of the market.
3.42.030 Exception to selection processes.
If a situation should arise which requires immediate action on the part of the City to protect the
best interests of the City or the health, safety or welfare of the citizens of the City, and where it is
not possible to timely adhere to the procedures set forth in SVMC 3.42.010 and 3.42.020, the
selection procedures set forth in Chapter 3.42 SVMC may, with prior approval of the city
manager, be waived by the department director, and the contract may be awarded without
following the procedures set forth in SVMC 3.42.010 and 3.42.020. The circumstances giving
rise to such waiver shall be documented in writing.
3.42.040 Performance and payment bonds.
Before entering into a contract for any public work or work by contract on which prevailing
wage is required to be paid, regardless of the amount of such contract except as provided below,
a performance bond and a payment bond shall be required in such amounts as are reasonably
necessary to protect the best interests of the City and to ensure complete, proper and full
performance of the contract and full payment of all laborers, mechanics, and subcontractors and
material suppliers. A performance bond and a payment bond shall be required on all public work
projects, pursuant to and in the manner set forth in RCW 39.08.010 through 39.08.030, as
adopted or amended. Performance and payment bonds shall be released upon completion of all
necessary performance and payment conditions.
Pursuant to RCW 39.08.010, for public works and works by contract on which prevailing wage
is required to be paid, at the contractor's option, the City may, in lieu of requiring payment and
performance bonds, retain a percentage of the contract amount until the later of 30 days after
Exhibit A
DRAFT
final acceptance or until receipt of all necessary releases from the Washington State Department
of Revenue, the Employment Security Department, and the Washington State Department of
Labor and Industries and settlement of any labor, material, or tax liens filed pursuant to Chapter
60.28 RCW. This option is only available for contracts at the amount set forth in RCW 39.08.010
as adopted or hereafter amended. The amount retained by the City shall be the amount as set
forth in RCW 39.08.010. Retainage in lieu of payment and performance bonds may only be used
by the City for contracts when the requirement of bonds substantially increases the cost of the
contract.
Exhibit A
DRAFT
Chapter 3.45
ARCHITECTURAL AND ENGINEERING SERVICES
3.45.010 Consultant roster for architectural and engineering services.
Annually, or in response to specific projects or work as set forth below, the City shall encourage,
through notice published in a newspaper of general circulation, architectural and engineering
firms to submit a statement of qualifications and performance data which can be used to select
firms that provide services to the City. The city clerk shall maintain the consultant roster for
architectural and engineering services, to be called the "consultant roster for architectural and
engineering services" or such other title as may be appropriate, and shall further maintain all
statements of qualifications submitted, all of which shall be available for public inspection.
Alternatively, the City Clerk may maintain the consultant roster by contracting with public or
private entities to maintain such roster(s) on behalf of the City. The city manager shall establish
procedures for the maintenance and use of the consultant roster.
3.45.020 Selection process — Consultant roster for architectural and engineering services
for contracts up to $100,000 — Request for qualifications for contracts over $100,000.
A. For contracts up to $100,000, the City may use the consultant roster for architectural and
engineering services, or may use the formal request for qualifications process pursuant to
subsection B of this section to select a consultant.
B. For contracts over $100,000, the City shall, at least 13 days prior to contracting for
architectural or engineering services, publish a notice stating the specific project or scope of
work or announce generally the category or type of professional services required. The notice
shall contain the name and address of a City representative who can provide information and
details on the request for qualifications or request for proposals.
3.45.030 Procurement of architectural and engineering services.
A. The City shall utilize the following process for procurement of architectural and engineering
services:
1. If the City elects to use the consultant roster for architectural and engineering services, the
City shall review the current statements of qualifications on file with the city clerk, and shall
conduct discussions with one or more firms regarding anticipated scope of services and the
consultant's ability to provide such services. If the City elects to use a combination of
consultants from the consultant roster for architectural and engineering services and a more
formal request for qualifications process, the City shall review both current statements on
file and statements submitted in response to the notice for the request for qualifications.
2. If the City elects to use the more formal request for qualifications process, the City shall
review statements submitted in response to the notice pursuant to SVMC 3.45.020(B) and
shall conduct discussions with one or more firms regarding anticipated scope of services and
the consultant's ability to provide such services.
3. The City may conduct interviews with the top three qualified consultants on non -federally
funded projects. The City shall conduct interviews with the top three qualified consultants on
federally funded projects.
Exhibit A
DRAFT
B. The City shall select the most highly qualified firm to provide the services based upon the
criteria set forth below and in the request. The evaluation criteria include, but are not limited to:
1. The ability of the firm to provide the requested services;
2. The scope of work or methods to furnish the services;
3. Qualifications, experience, and references;
4. Performance under previous contracts with the City; and
5. Such other information as deemed relevant.
After identification of the most highly qualified firm, the City shall request a fee proposal from
the firm and thereafter proceed to negotiate a contract at a price which is determined by the City
to be fair and reasonable. In making this determination, the City shall evaluate the estimated
value of the services, the scope, complexity, and nature of the request. If the City is unable to
negotiate a fair and reasonable price for services, negotiations shall be terminated and the next
most qualified firm shall be selected.
C. When the parties have reached a fair and reasonable price, and depending upon the amount of
the contract, the city manager, or when appropriate the city council, shall review and, if they so
choose, authorize the contract. During the negotiation process, the selected firm shall not contact
any member of the city council to discuss the fee for services unless otherwise authorized.
The City reserves the right to cancel any request for qualifications or proposals. The request for
qualifications or proposals shall not be deemed an offer of contract nor shall any firm be entitled
to recover any cost associated with preparing a response.
3.45.040 Emergency and limitation.
Nothing contained herein shall limit or prevent the City from procuring architectural or
engineering services in the event of an emergency. This chapter shall be expressly limited to the
professional services identified herein.
Exhibit A
DRAFT
Chapter 3.46
NON -ARCHITECTURAL AND ENGINEERING SERVICES
3.46.010 Contracts for services.
A. Chapter 3.46 SVMC shall not apply to architectural and engineering services, the
procurement of which is governed by Chapter 3.45 SVMC.
B. When entering into a contract for services where the contract is (1) expected to exceed
$100,000 or (2) expected to be greater than $15,000 and expected to be effective for more than
one year, a competitive selection process shall be used. This process may include a "request for
qualifications" or "request for proposals" process or formal competitive bidding procedures
pursuant to SVMC 3.40.010.
C. When entering into a contract for services where the contract is not expected to exceed
$100,000, is expected to be greater than $15,000, and is not expected to be effective for more
than one year, the responsible department shall obtain three or more proposals for the services
required, select the lowest responsible proposal, and maintain a record of the process followed.
The responsible department may use the consultant roster pursuant to SVMC 3.46.020 to obtain
proposals.
D. When entering into a contract for services where the contract is not expected to exceed
$15,000, the responsible department is encouraged, but is not required, to use a competitive
selection process, such as obtaining three proposals pursuant to SVMC 3.46.010(C). If a
competitive process is not utilized, the responsible department shall seek to achieve maximum
quality at minimum cost by making an award based on its experience and knowledge of the
market.
3.46.020 Consultant roster for non -architectural and engineering services.
Annually, or in response to specific projects or work as set forth above, the City shall encourage,
through notice published in a newspaper of general circulation, non -architectural and engineering
firms to submit a statement of qualifications which can be used to select firms that provide
services to the City. The city clerk shall maintain the consultant roster for non -architectural and
engineering services, to be called the "consultant roster for non -architectural and engineering
services" or such other title as may be appropriate, and further shall maintain all statements of
qualifications submitted, all of which shall be available for public inspection. Alternatively, the
City Clerk may maintain the consultant roster by contracting with public or private entities to
maintain such roster(s) on behalf of the City. The city manager shall establish procedures for the
maintenance and use of the consultant roster for non -architectural and engineering services.
3.46.030 Exception to selection processes.
A. Notwithstanding SVMC 3.46.010 and 3.46.020, when contracting for services which have
historically and traditionally been considered professional services, such as attorneys and
accountants, the responsible department may, when determined to be in the best interest of the
City, obtain such services by negotiation without going through a competitive procurement
process. Such services significantly rely upon the quality of expertise provided, rather than the
cost of service.
Exhibit A
DRAFT
B. If a situation should arise which requires immediate action on the part of the City to protect
the best interests of the City or the health, safety or welfare of the citizens of the City, and where
it is not possible to timely adhere to the procedures set forth in SVMC 3.46.010, the selection
procedures set forth in Chapter 3.46 SVMC may, with prior approval of the city manager, be
waived by the department director, and the contract may be awarded without following the
procedures set forth in SVMC 3.46.010. The circumstances giving rise to such waiver shall be
documented in writing within 14 days.
Exhibit A
DRAFT
Chapter 3.48
VENDOR LIST — PURCHASE ORDERS
3.48.010 Use of vendor list.
A vendor list is authorized and maintained for the purchase of goods, equipment, and supplies in
an amount less than $40,000. The vendor list shall be maintained by the city clerk.
3.48.020 Advertising for vendor list.
At least annually, the City shall publish in a newspaper of general circulation a notice of the
existence of a vendor list for purchases of goods, equipment, and supplies and solicit the names
of vendors who wish to be added to the list. Alternatively, the City Clerk may maintain the
vendor list by contracting with public or private entities to maintain such list(s) on behalf of the
City. The city manager shall establish policies and procedures to ensure that a competitive price
is established and for purchasing from the vendor list.
3.48.030 Purchase orders.
Purchase orders shall be used for the purchase of goods, equipment, and supplies with a
cumulative cost of $1,000 or more per purchase. The responsible department shall receive prior
written approval from the city manager for the use of a purchase order to purchase goods,
equipment, and supply items in an amount greater than $20,000. All purchase orders shall be
accompanied by any applicable vendor bid or quote documentation. No purchase order is
required for the purchase of assets or consumable goods when required as part of preapproved
projects, for services, or for utility payments by the City. The city manager shall establish
policies and procedures governing the use of purchase orders.
Exhibit A
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 10, 2019 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration — Modification of Scope for Spokane Valley
Summer Theatre 2019 Outside Agency Award
GOVERNING LEGISLATION: The outside agency awards are a component of the annual
budget development process.
PREVIOUS COUNCIL ACTION TAKEN: Council heard presentations from applicants for
outside agency funding at the September 18, 2018 meeting and approved the award allocation
amounts to the applicants at the October 23, 2018 meeting.
BACKGROUND: The Spokane Valley Summer Theatre (SVST) applied for outside agency
funding during 2018 for 2019 awards. The application submitted by SVST and presented at the
September 18th Council meeting included a request for funding in the amount of $5,000 which
was proposed to be used for the operation of the performing arts play -in -a -week camps. The
camps were to be held at Central Valley High School.
SVST was awarded $5,000 at the October 23rd Council meeting. Subsequent to that meeting,
SVST was notified by the Central Valley School District that Central Valley High School was not
going to be available for their summer camp program due to necessary repairs to the HVAC
system in the Performing Arts Center. Since SVST was unable to provide the summer camp
program for which they had applied and were awarded funds by the City, they are now
requesting a change in the scope of their project in order to reallocate the grant award of $5,000
to programming expenses that were incurred during the production of three summer musicals in
2019.
OPTIONS: Approve the reallocation of funds as part of the outside agency funding contract with
the Spokane Valley Summer Theatre, or continue the contract with the allocation that was
included in the original application.
RECOMMENDED ACTION OR MOTION: I move to reallocate the $5,000 awarded through the
Outside Agency process to the Spokane Valley Summer Theatre, from the summer camp
program to the programming expenses of the 2019 summer musicals.
BUDGET/FINANCIAL IMPACTS: The $5,000 initially allocated to the Spokane Valley Summer
Theatre was part of the $200,000 of outside agency appropriations included in the 2019 budget.
Consequently, the reallocation will have no budget impact. Also, SVST has not been reimbursed
under the 2019 award to date.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Draft contract with the Spokane Valley Summer Theatre for 2019 outside
agency funding, with attached Exhibit 1 Original Proposal, and Exhibit 2 Revised Proposal
OUTSIDE AGENCY GRANT AGREEMENT
WITH
THE CITY OF SPOKANE VALLEY
THIS AGREEMENT is made by and between the City of Spokane Valley, a non -charter code City
of the State of Washington, hereinafter referred to as "City," and Spokane Valley Summer Theatre,
hereinafter referred to as "Entity," jointly referred to as "Parties."
DEFINITION
Fund(s). "Fund(s)" is defined as any amount of compensation derived from the monies of the City
of Spokane Valley granted to Entity.
IN CONSIDERATION of the terms and conditions contained herein, the Parties covenant and
agree as follows:
1. Purpose of Agreement. The purpose of this Agreement is for Entity to receive funds from
the City in order to provide economic development or social services within the City.
2. Administration. The City Manager or his designee shall administer and be the primary
contact for Entity regarding terms of this Agreement. For good cause, as solely determined by City, City
may direct that Entity is no longer entitled to the use of said funds and terminate this Agreement.
3. Representations. Entity shall use the funds received from City for economic development
or social services solely for the purposes and in accordance with the proposal submitted by Entity to the
City and its presentation to the City Council on September 18, 2018, incorporated herein by reference as
well as the revised project scope (see Exhibit 2). Entity shall perform the services and work set forth in the
proposal and presentation and promptly cure any failure in performance.
City has relied upon the representations made by Entity in the proposal and presentation. By
execution of this Agreement, Entity represents that the funds will be used for economic development or
social services in accordance with all current laws, rules and regulations. No substitutions of purpose or
use of the funds shall be made without the written consent of City. City shall make decisions and carry out
its other responsibilities in a timely manner.
4. Reporting. Entity shall file an annual report outlining and describing the use of the funds
provided by City and the services provided and the benefits of such services to the community. The annual
report shall be filed no later than January 31, 2020.
5. Modifications. City may modify this Agreement and order changes in the work whenever
necessary or advisable. Entity shall accept modifications consistent with state and local law when directed
orally or in writing by the City Manager or his designee.
6. Term of Contract. This Agreement shall be in full force and effect upon full execution,
and shall remain in effect until terminated when (a) Entity expends all of the funds granted by City and (b)
Entity provides the annual report required pursuant to Section 4 of this Agreement. Services and work set
forth in the proposal and presentation shall be completed from January 1, 2019 to December 31, 2019.
Either Party may terminate this Agreement by 30 days written notice to the other Party or with no
notice upon a determination by the City that the funds will not be or have not been used for the purpose as
stated in this Agreement. In the event of such termination, City shall cease and desist from distributing any
further funds to Entity for work performed or otherwise and Entity may be required to reimburse the City
for any funds expended for a purpose other than as stated in this Agreement.
Page 1 of 4
7. Compensation. City agrees to reimburse Entity for out of pocket costs incurred in an
amount not to exceed 85,000.
8. Payment. City shall reimburse Entity periodically upon presentation of an invoice to
City. Entity shall be responsible for showing that the City funds were used for economic development or
social services. Accordingly, the City shall not reimburse any expenses until Entity provides
summary/cover sheet, a detailed description of the services, goods, or other costs incurred and expended,
as well as copies of the invoices and receipts and proof of payment for which Entity is requesting
reimbursement. In the event no invoice was provided to Entity, Entity shall provide an affidavit under
penalty of perjury as to the detailed description of the use of the funds expended. Qualified expenditures
shall be expended in calendar year 2019. The proof of expenses shall be forwarded to the Finance Director
at the below stated address no later than January 15, 2020.
If the amount awarded is less than the requested amount in the application, Entity shall be
reimbursed for line items or projects in the application up to the amount awarded. Also, Entity shall not
be reimbursed for specific line items or projects in an amount greater than the budget submitted for that
line item or project in the application.
Entity is an independent contractor and shall be solely responsible for all employee payroll related
costs or expenditures. No City funds may be used for employee payroll costs or expenditures. Entity shall
assume alI responsibility for maintain complete payroll records on programs where City funds have been
used. If payroll costs are disallowed by the Washington State Auditor's office or another oversight agency,
Entity shall reimburse the City for any City funds used in the program.
City reserves the right to withhold payment of funds under this Agreement or to seek
reimbursement of funds distributed under this Agreement which are determined in the reasonable judgment
of the City Manager or his designee to be noncompliant with the scope of work, City standards, and City
ordinances, or federal or state law.
9. Notice. Notice shall be given in writing as follows or such change in address as provided
by either Party:
TO CITY:
Name: Chelsie Taylor, Finance Director
Phone Number: (509) 720-5040
Address: 10210 E. Sprague Ave.
Spokane Valley, WA 99206
TO ENTITY:
Name: Yvonne Johnson
Phone Number: (414) 699-8255
Address: PO Box 1368
Spokane Valley, WA 99214
10. Applicable Laws and Standards. The Parties, in the performance of this Agreement,
agree to comply with all applicable federal, state, and local laws, ordinances, and regulations.
11. Relationship of the Parties. It is understood, agreed and declared that Entity, its
employees, agents and assigns shall be an independent contractor and not the agent or employee of City,
that City is interested in only the results to be achieved, and that the right to control the particular manner,
method, and means in which the services are performed is solely within the discretion of Entity. Any and
all employees who provide services to City under this Agreement shall be deemed employees solely of
Entity. Entity shall be solely responsible for the conduct and actions of all employees of Entity under this
Agreement and any liability that may attach thereto.
12. Indemnification and Hold Harmless. Entity shall, at its sole expense, defend, indemnify,
and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits,
liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature
whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services
Page 2 of 4
provided by Entity, Entity's agents, subcontractors, subconsultants, and employees to the fullest extent
permitted by law, subject only to the limitations provided below.
Entity's duty to defend, indemnify, and hold City harmless shall not apply to liability for damages arising
out of such services caused by or resulting from the sole negligence of City or City's agents or employees
pursuant to RCW 4.24.115.
Entity's duty to defend, indemnify, and hold City harmless against liability for damages arising out of such
services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Entity,
Entity's agents, subcontractors, subconsultants and employees, shall apply only to the extent of the
negligence of Entity, Entity's agents, subcontractors, subconsultants, and employees.
Entity's duty to defend, indemnify, and hold City harmless shall include, as to all claims, demands, losses,
and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, the reasonable
value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees
for collection, and all other claim -related expenses.
Entity specifically and expressly waives any immunity that may be granted it under the Washington State
Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way
by any limitation on the amount or type of damages, compensation, or benefits payable to or for any third
party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided,
that Entity's waiver of immunity under this provision extends only to claims against Entity by City, and
does not include, or extend to, any claims by Entity's employees directly against Entity.
Entity hereby certifies that this indemnification provision was mutually negotiated.
13. Records. The City or State Auditor or any of their representatives shall have full access
to and the right to examine during normal business hours all of Entity's records with respect to all matters
covered in this Agreement. Such representatives shall be permitted to audit, examine and make excerpts
or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls and record
of matters covered by this Agreement for a period of three years from the date final payment is made
hereunder.
14. Waiver. No officer, employee, agent or other individual acting on behalf of either Party
has the power, right or authority to waive any of the conditions or provisions of this Agreement. A waiver
in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All
remedies afforded in this Agreement or by law, shall be taken and construed as cumulative, and in addition
to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the
provisions of this Agreement or to require at any time performance by the other Party of any provision
hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this
Agreement or any part thereof.
15. Assignment and Delegation. Neither Party shall assign, transfer or delegate any nor all
of the responsibilities of this Agreement or the benefits received hereunder without first obtaining the
written consent of the other Party.
16. Subcontracts. Except as otherwise provided herein, Entity shall not enter into
subcontracts for any of the work contemplated under this Agreement without obtaining prior written
approval of City.
17. Confidentiality. Entity may, from time to time, receive information which is deemed by
the City to be confidential. Entity shall not disclose such information without the prior express written
consent of the City or upon order of a Court of competent jurisdiction.
Page 3 of 4
18. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington.
Disputes between the City and Entity shall be resolved in the Superior Court of the State of Washington in
Spokane County. Notwithstanding the foregoing, Entity agrees that it may, at the City's request, be joined
as a party in any arbitration proceeding between the City and any third party that includes a claim or claims
that arise out of, or that are related to Entity's services under this Agreement. Entity further agrees that the
Arbitrator(s) decision therein shall be final and binding on Entity and that judgment may be entered upon
it in any court having jurisdiction thereof.
19. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out
of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness
fees).
20. Entire Agreement. This written Agreement constitutes the entire and complete agreement
between the Parties and supersedes any prior oral or written agreements. This Agreement may not be
changed, modified or altered except in writing signed by the Parties hereto.
21. Anti -kickback. No officer or employee of City, having the power or duty to perform an
official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have
solicited, accepted or granted a present or future gift, favor, service or other thing of value from any person
with an interest in this Agreement.
22. Severability. If any section, sentence, clause or phrase of this Agreement should be held
to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity
of any other section, sentence, clause or phrase of this Agreement.
23. Exhibits. Exhibits attached and incorporated into this Agreement are:
Exhibit 1: Entity's original proposal
Exhibit 2: Entity's revised proposal
The Parties have executed this Agreement this _ day of , 2019.
CITY OF SPOKANE VALLEY Entity:
Mark Calhoun, City Manager By:
Its: Authorized Representative
ATTEST: APPROVED AS TO FORM:
Christine Bainbridge, City Clerk Office of the City Attorney
Page 4 of 4
Exhibit 1: Entity's Original Proposal
Spokane Halley Summer Theatre
City of Spokane Valley 2019 Economic Development and Social Services Grant
II. HISTORY
SVST Mission Statement: To enrich, entertain and serve our community in a safe, professional
environment.
Brief summary of organization history
SVST is a professional not-for-profit 501(c)3 summer theatre and acting conservatory
serving the Pacific Inland Northwest, specifically the City of Spokane Valley. It is in its third
season of operation, and is the only local performing arts organization in Spokane County to
offer a summer lineup of shows (most community theatres in the region are dark in the summer).
The theatre functions under Executive Artistic Director Yvonne A.K. Johnson and stages its
shows and educational play -in -a -week camps at the Central Valley Performing Arts Center, 821
S. Sullivan Road, Spokane Valley, WA. SVST employs professional local talent in acting,
design, backstage, tech crew, choreographers, administration, marketing and more in addition to
high school and college paid internships.
This season saw two mainstage offerings: Into the Woods (July 13-29) This season the
production ran for three weeks. A special event, SVST Broadway in Concert will also be held for
one night only on Wednesday, July 25. A portion of the proceeds benefitted the David Malinak
scholarship fund. David was a former student and actor at CVHS and Spokane Civic Theatre.
The Acting Conservatory is for students entering grades 1-8. They produce play -in -a -
week courses culminating into a Friday performance for friends and family. The curriculum,
developed by Yvonne A.K. Johnson included adaptations of: The Stories of Dr. Seuss,
Adventures of Harry Potter and Friends and Charlie and the Chocolate Factory.
Productions for the 2019 season are still in negotiation with publishing houses. We hope
to stage three main -stage musicals for two - three weeks each, and at least five weeks of
Conservatory play -in -a -week camps. This is dependent on the Central Valley School district
schedule and theatre availability. No matter what shows are finally selected, you can expect
another season of high quality, professionally staged family friendly shows!
Brief summary of organization mission and goals
At SVST, we hope to inspire artistic excellence among the youth of our community in a
professional environment. They are the futurel We prepare students and interns to step into their
perspective career field with the appropriate resources, fundamental tools, and decision making
abilities to continue their interests and passions on their own during the school year. Each
individual student will receive training in specific technical skills to set them above the bar in a
competitive field. Through routine practice of physical and mental discipline, they will develop
an awareness as they learn from each others' strengths and weaknesses while setting aside
differences and learning by example to come together to achieve a common goal.
Exhibit 1: Entity's Original Proposal
As the City of Spokane Valley continues to establish its rich identity, SVST also hopes to
establish an arts presence in the niche market between Spokane and Coeur d'Alene. The City of
Spokane Valley Chamber of Commerce has been a great asset to the theatre in this regard.
IIL PROJECT SUMMARY
Description of funding purpose
SVST hopes to secure an Economic Development or Social Services grant of $5,000 to
assist with the operation of the Conservatory, the theatre arts play -in -a -week program for youth.
Specifically, the grant would assist with purchasing supplies for sets/props and marketing
materials/handouts/flyers/ads, mailings -- electronic and direct and online registration per our
website).
As SVST educators, we care for, take risks and dream with our students while expecting
artistic excellence as a habit, not a moment. Our priority is always the educational component.
A $5,000 grant would represent approximately 3% of our annual $165,000 budget.
IV. SCOPE OF WORK
Projected goals, objectives, timeline, anticipated impact, population served, geographic
area served
The Conservatory can serve a maximum of 120 students in a summer season, and each
student pays $170 in tuition. SVST hopes to at least attract 100 (but, some students wish to
attend more than one camp, or families have siblings who want to participate, and some even
want to perform with us on the Main Stage). Our goal is to enroll the maximum number of
students who want to participate, regardless of financial need, and to provide those students with
the highest quality instructors available.
The timeline is, of course, Summer 2019 for both mainstage shows and the summer
camps (auditions are in March, rehearsals begin in late May, and end with the close of the final
show in August). The population served in the Conservatory is first -grade through college -aged
students. The population served on the mainstage are culture loving residents of the City of
Spokane Valley, especially families, who love to see professional live theatre without travelling
a great distance.
Anticipated impact, though, is limitless! Performing arts students from our region have
gone on to have amazing careers in stagecraft and the performing arts. Many high profile Inland
Northwesterners have performed on Broadway, London's West End, and in film and television.
And many more have gone on to be accepted in highly competitive theatre arts programs at
selective colleges and universities. The City's contribution could help produce the next Tony,
Emmy or Oscar winner!
The link between SVST and the City of Spokane Valley
The direct contact that SVST has with City of Spokane Valley citizens is fairly
straightforward. We fill a niche for quality professional theatre in between the markets of
Spokane and Coeur d'Alene. In addition, SVST provides superior summer youth theatre
education for the Valley's up and coming stars. So whether an audience member or a parent,
Exhibit 1: Entity's Original Proposal
Valley citizens now have a professional local arts venue to attend without taking their business to
the City of Spokane or to Coeur d'Alene. SVST looks forward to a partnership with the City of
Spokane Valley.
V. BUDGET
• We do not have a profit/loss statement for 2018 as we are just closing the season but a
working budget for the 2019 summer season is attached. (We're still securing rights to
the main stage shows) But for your information...
• SVST is a professional non-profit summer -stock theatre and acting conservatory that
serves a market niche in the City of Spokane Valley in two unique ways:
o We are the lone theatrical company to perform during summer (most local
theatres are dark)
o We are a budding center for the performing arts between Spokane and Coeur
d'Alene.
• SVST has completed three seasons (summer 2019 will be our fourth)
o Season ticket sales increased 14% from 2016 to 2017 and an additional 15% from
2017 to 2018
o The season -opening jukebox musical show increased in sales by 16% from 2016
to 2017
o The family musical increased 21% in ticket sales from 2016 to 2017
o The fundraising Broadway Musical revue was up 19% from season one to season
2
o And finally, the summer camp attendance (the Conservatory) was up 20% from
summer 2016 to summer 2017 and 30% from summer 2017 to summer 2018.
Those are paid tuition vs. scholarship.
• BUT, we still need the community's assistance.
• We are asking for a $5K grant for the operation of the performing arts play -in -a -week
camps.
• The grant funds would be used mainly towards marketing expenses for more efficient and
reliable communication with families as the Conservatory continues to grow.
0
VL METRICS
a Specifically, the grant would assist with purchasing supplies for sets/props and
marketing support for the Conservatory play -in -a -week program to continue to
expand with additional camp offerings so that more children could participate.
This past summer, two camps were completely sold out as camps have a limited
number. More offerings and better communication with families is needed to
provide additional programming which the grant would assist us with.
Exhibit 1: Entity's Original Proposal
o Next season we plan to offer five play -in -a -week summer camps including
adaptations of Harry Potter, The Lion, the Witch and the Wardrobe, Wizard of
Oz, Lord of the Rings and Peter Pan.
• The City of Spokane Valley continues to hone its community -minded identity and fosters
excellence in all areas. We all know an important part of any strong community is a
healthy arts program. As we enter season four, we hope to continue to establish a
presence for students of all ages interested in the performing arts at all levels.
Exhibit 2: Entity's Revised Proposal
sysummerlheatre.com
Yvonne[(Dsysurnmertheatre.com
414-699-8255
Dear Spokane Valley City Council,
Thank you for your gracious continued support of Spokane Valley Summer Theatre
through the Economic Development and Social Services Grant. We are writing to
request that the 2019 grant of $5,000.00 be reallocated for programming other than our
camps (as per the grant request) due to not being permitted/able to offer summer camps
this season with the venue change to University High School. The decision was made
this past fall, which was after the summer grant submission before we knew there was an
HVAC issue at CVHS that had to undergo repairs this summer 2019.
We would like to ask that the funds be reallocated towards other programming expenses
incurred this summer towards the operations of SVST. Producing an extensive three
show summer musical season in an offsite space took additional financial resources in
the forms of marketing, truck rentals, additional personnel, cleaning/janitorial, set and
lighting expenses. Would the Council consider the grant funds towards our costume and
set rentals? Our costume rentals are $8,000.00 and scenic backdrop rentals for The
Sound of Music were approximately $5,500.00. Royalties to have the rights to produce
the three shows this summer were near $30,000.00. We believe in producing
professional, high quality, family-oriented productions at an affordable value for all.
Due to the challenges that we faced with not being able to provide camps this summer
which also had an economic impact on the organization, we hope that you will consider
approving the grant funding of $5,000 to be used for programming expenses in
2019. We will return to the Central Valley Performing Arts Center next summer with a
full line-up of summer camp offerings for grades 2-12. Thank you for your belief in
SVST and understanding. We are looking forward to our fifth season in 2020!
My best,
Yvonne A.I. Johnson
Executive Artistic Director
Spokane ValIey Summer Theatre
Business address: Mailing address:
Central Valley High School Performing Arts Center
c/o Michael J. Muzatko, Theatre Director
821 S. Sullivan Road
Spokane Valley, WA 99037
Spokane Valley Summer Theatre
P.0. Box 1368
Spokane Valley, WA 99037
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 10, 2019 Department Director Approval:
Check all that apply: ['consent ❑ old business ® new business ❑ public hearing
❑ information ['admin. report ❑ pending legislation ['executive session
AGENDA ITEM TITLE: Motion Consideration: Lodging Tax Funds
GOVERNING LEGISLATION: State Law RCW 67.28, and Spokane Valley Municipal Code
3.20
PREVIOUS COUNCIL ACTION TAKEN: Thus far in 2019 for the 2020 awards, the Council has
had discussions pertaining to lodging tax on three previous occasions:
• July 16, 2019 where we discussed:
o Lodging tax in general — what it is and how it may be expended.
o The LTAC — what it is and its role in the process.
o The Council's role in the process.
o Council goals and priorities for the LTAC.
• July 30, 2019 where Council discussed and reached consensus on the goals and priorities
that should be included in the lodging tax grant application and also communicated to the
LTAC.
• November 12, 2019 where Council heard an administrative report on the 2020
recommended lodging tax grant allocations from the LTAC.
BACKGROUND: In 2003 the City implemented a 2% hotel/motel tax, the proceeds of which are
used to promote conventions and tourist travel to our City. The organizations to which the tax
proceeds are distributed are ultimately determined by the City Council which receives a
recommendation from the Lodging Tax Advisory Committee (LTAC). The LTAC is comprised of
five members who are appointed by the City Council. The LTAC membership must include:
• At least two representatives of businesses that are required to collect the tax,
• At least two people who are involved in activities that are authorized to be funded by the tax,
and
• One elected city official who serves as chairperson of the LTAC.
The LTAC makes its recommendations based upon a combination of written application
materials and a presentation that is made to them by each applicant.
On October 19, 2019, the LTAC met to consider application materials and presentations from
applicants seeking a portion of the $795,000 appropriated in the City's 2020 Budget. After
applicant presentations, the LTAC passed a motion that $450,000 be deducted from the
available Lodging Tax funds for distribution in 2020 and have those funds moved into the 1.3%
Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities
that generate overnight guests and recommended that this motion be provided for the Council's
approval. This left $345,000 of the $795,000 available in the 2020 Budget to be recommended
for awards to the applicants. Also, the LTAC chose to allocate only $319,000 of the $345,000
available and leave the excess remaining in the Fund to be available for award in future years.
Presentations were made by the HUB Sports Center, JAKT for Crave NW, JAKT for the farmer's
market, JAKT for Spokane Oktoberfest, Northwest Winterfest, Spokane County Fair and Expo
1
Center, Spokane Sports Commission, Valleyfest, Valleyfest Cycle Celebration, and Visit
Spokane. Following applicant presentations the LTAC discussed both the merits of making
particular awards to various applicants and how they felt revenues should be allocated.
Ultimately, the LTAC recommended the following awards be advanced to the City Council for
consideration:
1) HUB Sports Center
55,100
55,020
2) JAKT - Crave NW
38,000 18,600
3) JAKT - Farm ers Market
18,000 8,000
4) JAKT - Oktoberfest
20,000 8,400
5) Northwest Winterfest
50,000 48,000
6) Spokane Co Fair and Expo Center
75,000 66,000
7) Spokane Sports Commission
8) Valleyfest
9) Valleyfest Cycle Celebration
10) Visit Spokane
50,000
150,000
25,000
50,000
45,000
18,600
1,380
50,000
531,100 319,000
Proposed Transfer to Fund #104 450,000
Total Awarded in 2020 Budget 769,000
At times some organizations apply for funding through both the Outside Agency and the
Lodging Tax award processes. JAKT, Northwest Winterfest, and Valleyfest all applied for
Lodging Tax Funding for 2020, as well as for 2020 Outside Agency funding, and were awarded
$14,862, $0, and $28,146, respectively, in Outside Agency funding at the October 22, 2019
Council meeting.
OPTIONS: Washington law provides two very clear options for City Council. First, the City
Council may approve all or some of the listed recipients and amounts recommended by the
LTAC. Under this option, the City Council may essentially line -item veto one or more of the
recommended award amounts to individual recipients. Any amount not awarded would be kept
in the Lodging Tax fund for consideration next year. Under this option, no further action is
required by the LTAC or City Council after the award is made.
The second option is for City Council to reject the entire recommendation and to return it to the
LTAC for reconsideration and for a new recommendation. Under this option, the LTAC would
have to reconsider the requests, develop a new recommendation, and resubmit to the City
Council for consideration. This option does delay award of the lodging tax funds considerably
for the requestors, which may put strain on their budgeting process.
Under a relatively recent informal attorney general's opinion, a third possible option has also
been identified. Under RCW 67.28.1817, a municipality may propose "a change in the use of
revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and
comment. Then, the LTAC must be given at least 45 days to review and provide comments
prior to final action by the municipality. This would allow the City Council to conduct its own
2
Am aunt
LTAC
Applicant
Requested
Recommend
1) HUB Sports Center
55,100
55,020
2) JAKT - Crave NW
38,000 18,600
3) JAKT - Farm ers Market
18,000 8,000
4) JAKT - Oktoberfest
20,000 8,400
5) Northwest Winterfest
50,000 48,000
6) Spokane Co Fair and Expo Center
75,000 66,000
7) Spokane Sports Commission
8) Valleyfest
9) Valleyfest Cycle Celebration
10) Visit Spokane
50,000
150,000
25,000
50,000
45,000
18,600
1,380
50,000
531,100 319,000
Proposed Transfer to Fund #104 450,000
Total Awarded in 2020 Budget 769,000
At times some organizations apply for funding through both the Outside Agency and the
Lodging Tax award processes. JAKT, Northwest Winterfest, and Valleyfest all applied for
Lodging Tax Funding for 2020, as well as for 2020 Outside Agency funding, and were awarded
$14,862, $0, and $28,146, respectively, in Outside Agency funding at the October 22, 2019
Council meeting.
OPTIONS: Washington law provides two very clear options for City Council. First, the City
Council may approve all or some of the listed recipients and amounts recommended by the
LTAC. Under this option, the City Council may essentially line -item veto one or more of the
recommended award amounts to individual recipients. Any amount not awarded would be kept
in the Lodging Tax fund for consideration next year. Under this option, no further action is
required by the LTAC or City Council after the award is made.
The second option is for City Council to reject the entire recommendation and to return it to the
LTAC for reconsideration and for a new recommendation. Under this option, the LTAC would
have to reconsider the requests, develop a new recommendation, and resubmit to the City
Council for consideration. This option does delay award of the lodging tax funds considerably
for the requestors, which may put strain on their budgeting process.
Under a relatively recent informal attorney general's opinion, a third possible option has also
been identified. Under RCW 67.28.1817, a municipality may propose "a change in the use of
revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and
comment. Then, the LTAC must be given at least 45 days to review and provide comments
prior to final action by the municipality. This would allow the City Council to conduct its own
2
review of the materials submitted, including the minutes and recommended amounts by the
LTAC, to come up with its own proposed distribution of the revenue for any of the applicants,
which may be the same or different from the LTAC recommendation. If it is different, the City
must give the LTAC 45 days to review and provide comments on the proposed revised
distribution before taking final action. Under this option, the process would also be delayed
considerably as well, due to the additional 45 days for the LTAC review and opportunity to
comment. Further, though this is an option, it is one that is untested in the courts and may face
additional scrutiny for appearing to take away the recommendation from the LTAC. The City
used this option in 2017 for the 2018 awards to ensure transparency and the public confidence
due to questions from the public that arose during the LTAC review and recommendation
process. To date, there have been no such issues identified with the LTAC review and
recommendation process this year for the 2020 awards.
RECOMMENDED ACTION OR MOTION: / move to deduct $450,000 from the available
Lodging Tax funds for distribution in 2020 and move those funds into the 1.3% Lodging Tax
Fund account dedicated for a large sports venue or venues for tourism facilities that generate
overnight guests; and to make the following allocation of Lodging Tax funds for calendar year
2020:
HUB Sports Center- $55,020
JAKT — Crave NW - $18,600
JAKT — Farmers Market - $8,000
JAKT — Oktoberfest - $8,400
Northwest Winterfest - $48, 000
Spokane County Fair & Expo $66, 000
Spokane Sports Commission - $45,000
Valleyfest - $18,600
Valleyfest Cycle Celebration - $1,380
Visit Spokane - $50,000
BUDGET/FINANCIAL IMPACTS: The 2020 Proposed Budget includes total revenues of
$656,000 including $650,000 of lodging taxes. Total expenditures are budgeted at $825,000
including $30,000 to offset advertising at CenterPlace and up to $795,000 to be allocated
through this award process. The $795,000 includes the $345,000 available for recommended
awards by the LTAC as well as $450,000 the LTAC recommended for the Council to deduct
from the available funds for the award distributions for 2020 and transfer that amount into the
1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism
facilities. Total expenditures are expected to exceed total revenues by $169,000 and this will be
offset through the use of a portion of the fund balance. The fund balance at the conclusion of
2020 is expected to be $163,929 which should be adequate to cover cash flow needs.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Minutes of October 17, 2019, Lodging Tax Advisory Committee meeting.
• Chart reflecting a history of hotel/motel tax receipts from January 2010 through September
2019.
• Fund #105 — Hotel/Motel Tax — history of revenues and expenditures — 2015 through 2018
Actuals and 2019 and 2020 Budgets.
• Lodging Tax Application and Award History for the years 2003 through 2019.
Separately distributed binder titled "Lodging Tax 2020" that was also utilized by the Lodging
Tax Advisory Committee at their October 17, 2019 meeting.
3
MINUTES
LODGING TAX ADVISORY COMMITTEE MEETING
October 17, 2019 8:00 a.m.
Spokane Valley City Hall Council Chambers
10210 East Sprague Avenue
Attendance:
Lodging Tax Advisory Committee Members:
Chair: Councilnrember Sana Wood
Lee Cameron, Mirabeau Park Hotel
Colleen Heinselrnan, Hampton Inn Suites
Wayne Brokarv, Spokane County Fair Board
Gregory Repetti, The HUB
State':
Chelsie Taylor, Finance Director
Sarah Farr, Accounting Technician
Erik Lamb, Deputy City Attorney
Mike Stone, Parks & Recreation Director
Tina Gregerson, Recreation Coordinator
Christine Bainbridge, City Clerk
Chair Wood called the meeting to order at 8:00 a.m. and welcomed everyone, after which there were self-
introductions.
elfintroductions. Deputy City Attorney Lamb then went through his Open Public Government PowerPoint
training for Committee members and he explained various portions of the Public Records Act, and the Open
Public Meetings Act. At the conclusion of the training at 8:22 a.m., Chair Wood called for a recess, Chair
Wood reconvened the meeting at 8:30 a.m. and as there were new people in the room, committee members
went through re -introductions. The floor was then turned over to Finance Director Taylor.
Ms. Taylor briefly explained the history and background of Lodging Tax, the materials in the agenda packet,
and the process for allocating funds; she noted that for this session, we have more money available to award
then what was requested by applicants, but stressed that no applicant shall receive more funds then they
requested, although they can get less; she also noted there is a set aside amount of $30,000 for CenterPlace
to partially offset advertising and this is historic and is permitted; said subtracting the $30,000 leaves
$795,000 available for funding; and she went over the fund including the end balances and the calendar
showing the process leading to the award allocation, currently scheduled for the December 10, 2019 Council
meeting.
Presentations were made as follows:
1. HUB Sports Center Mr, Phil Champlin
Mr. Champlin seeks $55,100 for recruiting events to the facility.
2. MKT, CRAVE — Mr. Tom Stebbins
Mr. Stebbins seeks $38,000 to assist infrastructure costs of conducting the event and a social media team
effort that includes photography and video assets and PR outreach in Seattle, Washington and. Bend,
Oregon. Chair Wood asked Mr. Stebbins if he believes this event will become self-sufficient or will always
need to be subsidized by LTAC funds. Mr. Stebbins replied that he would prefer not to be here seeking
funds; said ticket sales are a huge part of this event and that he is heading into year four, and feels year six
will be questionable; said he thinks it won't go away completely but could get phased down, but it is difficult
to predict, adding that his numbers are transparent; said they are still running at a $20,000 deficit and hope
to be able next year to pay staff a little; said it is good for Spokane Valley to have this committed group
and that otherwise the event would not exist; said he doesn't see this event being self-sufficient for at least
two to three more years.
3. JAKT, Farmers Market — Mr. Tom Stebbins
Mr. Stebbins seeks $18,000 to execute and follow their vision and mission statement by continuing the
Farmers Market at CenterPlace. Mr. Cameron asked how attendance is tracked and Mr. Stebbins explained
LTAC Minutes October 17, 2019 Page 1 of 3
that he walks the market every hour and does a clicker count. Mr. Cameron also asked about the status of
the City's economic development funds, and Mr. Stebbins said that decision will be made next week, but
those funds cannot be used for salary. Mr. Repetti thanked Mr, Stebbins for the positive experience and
said he thinks the challenge is how to make the market better; how to get the local business community
involved and said it is critical that the Chamber assists as increased exposure would be useful; he also said
the HUB sponsored the event. Mr. Stebbins said he and the Chamber have been working together very
closely to expand the exposure.
4. JAKT, Oktoberfest — Mr. Tom Stebbins
Mr. Stebbins seeks $20,000 to assist in the infrastructure costs of conducting the event and ensure the
financial success and continuation of the event in Spokane. Valley.
5, Northwest Winterfest — Mr. Sam Song, Ms. Charity Doyl
Mr. Song seeks $50,000 to create an annual premier winter festival at Mirabeau Meadows Parks starting
with the winter of 2020. Mr. Cameron stated that is the chair of their steering committee. Mr. Repetti asked
about parking and Mr. Song replied they can work with the businesses if needed to get a couple thousand
parking stalls, and said he does not anticipate conflicts; that he will also work with the Spokane Valley Mall
and STA for possible shuttle service. Mr. Cameron said this will dovetail on the shopping and hopefully
they will be able to draw from a large area for this event, as there is not much competition of this magnitude.
6. Spokane County Fair and Expo Center- — Ms. Erin Gurtel and Rachelle Buchanan
Ms. Gurtel seeks $75,000 to market and advertise the Spokane County interstate fair and interim events to
an audience in the Spokane area and beyond.
Chair Wood asked if the committee would like to take a break or continue, and the decision was to continue.
7. Spokane Sports Commission — Jodi Kayler, Vice President of Marketing & Communications
Ms. Kayler seeks $50,000 to support sports tourism efforts by the Spokane Sports Commission in 2020.
Mr. Repetti said he represents the HUB and he asked what plans are there to include the HUB. Ms. Kayler
replied that the HUB is very important to the community and that they will continue to fill the HUB with
appropriate events that fit; said what they are looking at is national and international events, and said the
HUB doesn't have enough seating for that type of large venue.
8. Valleyfest — Peggy Doering, Stephanie Hughes
Ms. Doering seeks $150,000 to assist with marketing and advertising their event to the Inland Northwest
Region which includes North Idaho, Western Montana, and Eastern Washington. There was some
discussion between Mr. Cameron and Ms. Doering concerning Valleyfest generating room nights with Mr.
Cameron stating that while he supports the event, he also feels they should be self-supporting. Ms. Doering
said they do not track the hotels but they do conduct an exit survey and ask if people have travelled more
th.an 50 miles; said she is aware that people stay with relatives, and/or stay in hotels downtown, as well as
in Post Falls and other areas.
9. Cycle Celebration - Peggy Doering, Stephanie Hughes
Ms. Doering seeks $25,000 to assist in attracting a regional audience to visit and stay in Spokane Valley
the weekend of July 26, 2020 for the Cycle Celebration; including exploring the idea of having a bike ride
map to increase cycling in the valley. Mr. Brokaw asked if this event were brought in with Valleyfest,
would it make Valleyfest bigger. Ms. Hughes replied that she is not sure; said they have a committed cycle
celebration volunteer core group and are here asking on their behalf; said the cycle celebration is a very
successful event, and like the old adage, don't fix it if it's not broken. Mr. Brokaw asked how many riders
are from outside the area, and Ms. Hughes said about 20% are from out of town, with Ms. Doering adding
LTAC Minutes October 17, 2019 Page 2 of 3
that the projected 20 room nights is a conservative estimate. Ms. Doering also noted that most riders
participate in the 50 -mile bike ride, and to add another large event, would require more volunteers; she said
the cost to enter is $29 and includes Lunch; and noted that it is a ride and not a race. Ms. Hughes said some
of the ride is on the Centennial Trail, and that no races are allowed on that Trail.
10. Visit Spokane—Meg Winchester, Jamie Rand
Ms. Winchester seeks S50,000 to assist in their marketing program which will position the City as a
distinctive community worthy of the trip; and that their promotions will generate visitor spending through
the city at restaurants, stores, hotels, and events throughout the year. Mr. Cameron said he has attended
some marketing sessions about Ms. Winchester's and her staff's vision, and said on behalf of the hotels he
represents, they are very pleased with the focus and attention and detail in tracking the market. Mr. Repetti
said he sits on the Visit Spokane board and their new tracking software is incredible, and said he encourages
working closely with Visit Spokane.
In anticipation of the LTAC members going into a short recess, Ms. Taylor reminded everyone not to
discuss the allocations except at the dais during the open meeting. Chair Wood called for a recess at 10:25
a.m.; he reconvened the meeting at 10:35 a.m. and asked if there were any motions.
Mr. Cameron said that based on goals to further review the studies currently being conducted by the City
to identify a major capital project and operating expenditures to facilitate a major sports facility to be built
in the City of Spokane Valley, targeted to increase overnight visitors in Spokane Valley, he moved that
$495, 000 be deducted from the available lodging tax funds in 2020 and proved into the 1.3% account fund
dedicated for a large sporting venue that generates overnight guests; which leaves remaining $300,000;
and to allocate any remaining funds not distributed or recommended at this meeting, to be held in the fund
balance for LTAC to be distributed in the fixture, and recommend final approval by the City Council. The
motion was seconded by Mr. Repetti who stated that he supports moving significant dollars into the fund;
and that he would support what is being recommended today. Mr. Cameron called for the question, but
there was no second and discussion continued. After further discussion about the $495,000; it was moved
by Ms. Heinselman and seconded to amend the motion by changing the amount from $495, 000 to $450, 000.
Vote by a show of hands was unanimous in favor of the amended !notion. The fully amended motion was
then voted upon by a show of hands with all members voting in favor. Members of the I;I'AC then took a
few moments to complete their spreadsheets for their recommendations.
Finance Director Taylor entered the recommended allocations into a master spreadsheet and the floor was
open for discussion. There was general discussion about the recommended amounts, and Mr. Brokaw
mentioned that he initially did not recommend any funds to the Sports Commission based on what occurred
in the previous year. After it was explained that the amount was not from the LTAC but rather was the
Council's recommendation, Mr. Brokaw changed his amount for the Sports Commission to $50,000. LTAC
members then announced they were each comfortable with the allocation averages as presented. It was
then moved by Mr. Cameron and seconded to accept the recommended allocations as presented; i.e. (1)
HUB $55, 020; (2) JAKT CRAVE $18,600; (3) JAKT Farmers Market $8,000; (4) JAKT Cktober fest $8, 400;
(5) NW Winterfest $48,000; (6) Spokane County Fair and Expo Center $66,000; (7) Spokane Sports
Commission $45,000; (8) Valleyfest $18,600; (9) Valleyfest Cycle Celebration $1,380; and (10) Visit
Spokane $50, 000; total recommended allocations $319, 000.
It was moved by Mr. Cameron, seconded and unanimously agreed to adjourn. The meeting adjourned at
11:05 a.m.
Respectfully submitted,
Christine Bainbridge, Spokane Valley City Clerk
LTAC Minutes October 17, 2019 Page 3 of 3
CITY OF SPOKANE VALLEY, WA
Hotel/Motel Tax Receipts through - September
Actual for the years 2010 through 2019
January
February
March
April
May
June
July
August
September
Total Collections
P:1Finance\Finance Activity Reports\Tax RevenuelLodging Tax120191105 hotel motel tax 2019.xlsx
2010 1 2011 2012 1 2013 1 2014 1 2015 1 2016 1 2017 1 2018 1 2019
22,707
23,417
24,232
39,463
34,683
39,935
47,385
54,923
59,419
22,212
22,792
24,611
38,230
33,791
41,403
49,312
57,452
58,906
21,442
21,549
25,655
52,130
37,478
43,971
52,819
57,229
64,299
24,185
25,975
27,739
40,979
40,560
47,850
56,157
83,816
70,794
25,425
26,014
29,384
48,246
41,123
52,618
61,514
70,384
76,100
27,092
27,111
32,998
50,455
44,283
56,975
61,809
72,697
74,051
31,867
27,773
34,330
52,551
50,230
55,060
65,307
73,700
70,305
27,210
26,795
31,601
52,242
50,112
60,637
69,337
76,972
80,173
28,752
28,878
31,906
57,664
51,777
62,048
71,865
79,368
79,661
31,865
32,821
40,076
59,117
53,596
73,721
84,628
91,637
97,531
11/13/2019
2019to 2018
Difference
3,113 10.83%
3,943 13.65%
6,170 25.61%
1,453 2.52%
1,819 3.51%
11,673 18.81%
12,763 17.76%
12,269 15.46%
17,870 22.43%
346,166 348,712 376,572 398,056 430,807 447,471 460,843 475,079 491,919 564,992 73,073 14.85%
October 41,272 39,028 43,699 43,836 45,604 49,880 55,660 56,631 61,826 0
November 34,330 37,339 39,301 42,542 39,600 42,376 46,393 47,090 52,868 0
December 26,777 32,523 30,432 34,23B 33,256 41,510 33,478 37,180 40,363 0
Total Collections 446,545 457,603 490,004 518,672 549,267 581,237 596,374 615,980 646,976 564,992
Budget Estimate 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000
Actual over (under) budg 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 66,976 (35,008)
Total actual collections
as a % of total budget 118.04% 95.33% 113.95% 105.65% 103.64% 105.68% 102.82% 106.20% 111.55% Na
% change in annual
total collected 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% n/a
% of budget collected
through September
91.10% 72.65% 87.57% 81.24% 61.28% 61.36% 79.45% 81.91% 84.81% 94.17%
% of actual total collected
through September 77.18% 76.20% 76.85% 76.75% 78.43% 76.99% 77.27% 77.13% 76.03% n/a
Chart Reflecting History of Collections through the Month of
September
September
600,000
September
500,000
! August
400,000
■July
!June
300,000
■
■
■
!May
■ Apri l
200,000
■
■
■
■
■
1 March
• February
100,000
■January
0 ,
20,0 2011 2012 2013 2014 2015 2,015. 2017 2018 2019
Page 22
P:\Finance\2020 Budget\Budget Worksheets\105 Rev and exp.xlsx
CITY OF SPOKANE VALLEY, WA
2019 Budget Amendment and 2020 Budget
Fund #105 - Hotel / Motel Tax Fund
- Actuals for 2015 through 2018
- 2019 and 2020 Budgets
Revenues
Hotel/Motel Tax
investment Interest
Subtotal revenues
Actual
2015 1 2016 1 2017
2018
2019
As
Amended
Annualized
7/2/2019
2020
Budget
581,237 596,373 615,980 646,975 600.000 600,000 650,000
484 1,275 3,549 7,058
2,000 2,000 6,000
581,721 597,648 619,529 654,033 602,000 602,000 656,000
Expenditures
Transfers out - #001 CenterPlace 30,000 30,000 15,778 26,037
Transfers out - #104 0 0 250,000 250,000
Transfers out - #309 Parks Capital 68,000 58,388 0 0
Tourism Promotion 484,968 498;172 351,674 321,934
Subtotal expenditures
Revenues over (under) expenditures
Beginning fund balance
Ending fund balance
30,000 30,000
275,000 275,000
0 0
350,000 242,000
582,968 586.560 617,452 597,971 655,000
(1,247) 11,088 2,077 56,062 (53,000)
209,949/ 208,702 , 219,790 221,867 277,929
208,702 7 219,790 221,867-v.: 277,929 224,929
2019 Awards by Agency
30,000
0
0
795,000
547,000 825,000
55,000
277,929
332,929
HUB Sports Center
JAKT - Crave NW
,JAKT - Farmers Market
.JAKT - Oktoberfest
Spokane County Fair & Expo - marketing
Spokane County Parks, Rec, & Golf
Spokane Valley Heritage Museum
Valleyfest - Cycle Celebration
Valleyfest - marketing
Visit Spokane
52,000
21,500
7,000
5,000
55,000
35,000
5.500
1.000
12,000
48,000
242,000
for LTAC
(169.000)
332,929
163,929
P:\Finance\2020 Budget\Budget Worksheets\Lodging Tax\LodgingTax Award History 03-19.xlsx
CITY OF SPOKANE VALLEY, WA
Lodging Tax Application / Award History
For the years 2003 through 2019
AGENCIES
2003
2004
2005
2006
Application I Award
Application I Award
Application I Award
Application 1 Award
Armed Forces & Aerospace Museum
3,327
0
2,531
0
0
0
0
0
Burke Marketing
0
0
0
0
0
0
0
0
CenterPlace - marketing
0
0
0
40,000
0
0
0
40,000
CenterPlace - marketing to regional meeting planners
0
0
0
0
0
0
0
0
Chamber of Commerce
0
0
0
0
15,440
0
15,440
5,000
City of Spokane Valley - Directed Marketing
0
0
0
0
0
0
0
0
City of Spokane Valley - Tourism Study
0
0
0
0
0
0
0
0
City of Spokane Valley - Volleyball courts
0
0
0
0
0
0
0
0
Evergreen Regional Volleyball Court Expansion
0
0
0
0
0
0
0
0
Fair & Expo Marketing
58,376
17.500
35,000
25,000
21,000
18,000
0
0
Fairgrounds
0
0
21,000
15,000
0
0
0
0
Family Guide
0
0
0
0
0
0
0
0
Friends of Centennial Trail
23,480
0
2,000
2,000
0
0
9,000
0
HUB Sports Center
0
0
0
0
0
0
0
0
inland Dance Association
0
0
0
0
0
0
2,535
0
Inland NW Sr. Wellness Conference
12,500
0
0
0
0
0
0
0
JAKT-Crave NW
0
0
0
0
0
0
0
0
JAKT - Farmers Market
0
0
0
0
0
0
0
0
JAKT-Oktoberfest
0
0
0
0
0
0
0
0
Latah Creek Wine Cellars
20,000
0
0
0
0
0
0
0
Liberty Lake Rotary Club
0
0
0
0
0
0
0
0
Plantes Ferry Park
0
0
71,842
20,000
0
0
23,876
0
Six Bridges Arts Association
0
0
0
0
0
0
0
0
Splash -Down Family Waterpark
230,000
0
0
0
0
0
0
0
Spo Con
0
0
0
0
0
0
0
0
Spokane Arts Commission
15,000
0
0
0
0
0
0
0
Spokane County Fair & Expo Center
0
0
0
0
0
0
0
0
Spokane County Fair & Expo Center - Winter Glow Spe
0
0
0
0
0
0
0
0
Spokane County Parks, Recreation, & Golf
0
0
0
0
0
0
0
0
Spokane Horse Breeders of Inland NW
5,830
0
0
0
0
0
0
0
Spokane Polo Club
30,100
0
0
0
0
0
0
0
Spokane Regional Sports Commission
120,000
52,200
150,000
100,000
100,000
75,000
100,000
84,000
Spokane River Forum
0
0
0
0
0
0
0
0
Spokane Symphony
20,000
0
20,000
0
0
0
0
0
Spokane Valley Heritage Museum
40,000
1,000
0
0
22,100
10,000
49,104
5,000
Spokane Valley Soccer Club
0
0
0
0
0
0
0
0
Spokane Winery Association
3,285
0
8,250
2,000
0
0
0
0
Sports USA Sports Complex
103,000
0
0
0
0
0
0
0
SV Junior Soccer Association
96,642
24,800
71,842
0
0
0
4,000
4,000
U.S. Figure Skating
0
0
0
0
0
0
0
0
Valleyfest
19,724
2,800
49,700
0
27,200
15,000
25,900
15,000
Valleyfest - Cycle Celebration
0
0
0
0
0
0
0
0
Valleyfest (additional for Spring 07 (for float)
0
0
0
0
0
0
0
0
Visit Spokane (Spokane Visitor Convention Bureou)
200,000
83,700
250,000
150,000
200,000
136,000
200,000
165,000
WebMaker
39,000
0
0
0
0
0
0
0
YMCA
50,000
18,000
12,000
6,000
12,000
6,000
17,000
7,000
YMCA Skateboard Park
0
18,000
0
0
0
0
0
0
Transfer out to Fund #104
0
0
0
0
0
0
0
0
Total
1,090,264
218,000
694,165
360,000
397,740
260,000
446,855
325,000
Page 1 of 5
P:\Finance\2020 Budget\Budget Worksheets \Lodging Tax\Lodging Tax Award History 03-19,xlsx
CITY OF SPOKANE VALLEY, WA
Lodging Tax Application 1 Award History
For the years 2003 through 2019
AGENCIES'
2007
2005
2009
2010
07 Apply
07 Award Sprg 07 Apply Sprg 07 Awa
Application I Award
Application 1 Award
Application L Award
Armed Forces & Aerospace Museum
0
0
0
0
0
0
0
0
0 0
Burke Marketing
0
0
147,500
0
0
0
0
0
0
0
CenterPlace - marketing
0
40,000
0
0
90,000
90,000
0
90,000
0
37,500
CenterPlace - marketing to regional meeting planners
0
0
0
0
0
0
0
0
0
0
Chamber of Commerce
50,000
50,000
50,000
50,000
155,000
0
0
0
0
0
City of Spokane Valley - Directed Marketing
0
0
0
0
0
0
0
0
0
0
City of Spokane Valley - Tourism Study
0
0
0
0
0
0
0
0
0
0
City of Spokane Valley - Volleyball courts
0
0
0
0
0
0
0
0
0
0
Evergreen Regional Volleyball Court Expansion
0
0
0
0
0
0
0
0
0
0
Fair & Expo Marketing
20,000
20,000
0
0
30,000
30,000
30,000
18,250
0
0
Fairgrounds
0
0
0
0
0
0
0
0
0
0
Family Guide
0
0
0
0
0
0
0
0
0
0
Friends of Centennial Trail
0
0
0
0
0
0
0
0
0
0
HUB Sports Center
0
0
0
0
0
0
0
0
0
0
Inland Dance Association
0
0
2,535
0
0
0
0
0
0
0
Inland NW Sr. Wellness Conference
0
0
0
0
0
0
0
0
0
0
JAKE - CraveNWW
0
0
0
0
0
0
0
0
0
0
JAKT - Farmers Market
0
0
0
0
0
0
0
0
D
0
JAKT - Oktoberlest
0
0
0
0
0
0
0
0
0
0
Latah Creek Wine Cellars
0
0
0
0
0
0
0
0
0
0
Liberty Lake Rotary Club
0
0
0
0
0
0
0
0
0
D
Plantes Ferry Park
30,000
0
0
0
0
0
0
0
0
0
Six Bridges Arts Association
15,000
12,500
0
0
0
0
0
0
0
0
Splash -Down Family Waterpark
0
0
0
0
0
0
0
0
0
0
Spo Con
0
0
0
0
0
0
0
0
0
0
Spokane Arts Commission
0
0
0
0
0
0
0
0
0
0
Spokane County Fair & Expo Center
0
0
0
0
0
0
0
0
0
0
Spokane County Fair & Expo Center- Winter GlowSpe
0
0
0
0
0
0
0
0
0
0
Spokane County Parks, Recreation, & Golf
0
0
0
0
0
0
0
0
0
0
Spokane Horse Breeders of Inland NW
0
0
0
0
0
0
0
0
0
0
Spokane Polo Club
0
0
0
0
0
0
0
0
0
0
Spokane a1 Sports Commission
100,000
100,000
0
0
175,000
145,000
190,000
115,000
150,000
120,000
Spokane River Forum
0
0
0
0
0
0
0
0
0
0
Spokane Symphony
0
0
0
0
0
0
0
0
0
0
Spokane Valley Heritage Museum
27,450
10,000
0
0
0
0
30,260
3,250
11,600
5,000
Spokane Valley Soccer Club
0
0
0
0
0
0
0
0
0
0
Spokane Winery Association
0
0
7,500
7,500
8,300
8,300
9,000
0
0
0
Sports USA Sports Complex
0
0
0
0
0
0
0
0
0
0
SV Junior Soccer Association
0
0
17,000
30,300
0
0
0
0
0
0
U.S. Figure Skating
0
0
0
0
0
15,000
0
15.000
0
0
Valleyfest
30,000
25,000
5,000
5,000
40,000
30,000
50,000
27,500
50,000
30,000
Valleyfest - Cycle Celebration
0
0
0
0
0
0
0
0
0
0
Valleyfest (additional for Spring 07 (for float)
0
0
6,000
0
0
0
0
0
0
0
Visit Spokane (Spokane Visitor Convention Burcou)
175,000
175,000
78,000
78,000
325,000
306,000
336,000
236,000
275,000
195,000
WebMaker
0
0
0
0
0
0
0
0
0
0
YMCA
0
0
0
0
0
0
0
0
0
0
YMCA Skateboard Park
0
0
0
0
0
0
0
0
0
0
Transfer out to Fund #104
0
0
0
0
0
0
0
0
0
0
Total
447,450
432,500
313,535
170,800
823,300
624,300
645,260
505,000
486,600
387,500
Page 2 of 5
F:\Finance\2020 Budget\Budget Worksheets\ Lodging Tax\Lodging Tax Award History 03-19.xisx
CITY OF SPOKANE VALLEY, WA
Lodging Tax Application 1 Award History
For the years 2003 through 2019
AGENCIES _
2011
2012
2013
2014
Application f Award
Rnd 1 App I Rnd 1 Awrd 1 Rnd 2App I Rnd 2Awrd
Application I Award
Application I Award
Armed Forces & Aerospace Museum
0
0
0
0
0
0
0
0
0
0
Burke Marketing
0
0
0
0
0
0
0
0
0
0
CenterPiace - marketing
0
0
0
30,000
0
0
0
30,000
0
30,000
CenterPiace - marketing to regional meeting planners
0
0
0
0
0
0
0
0
0
0
Chamber of Commerce
0
0
0
0
0
0
0
0
0
0
City of Spokane Valley - Directed Marketing
0
0
0
0
0
0
0
55,000
0
0
City of Spokane Valley -Tourism Study
0
0
0
0
0
0
0
0
0
0
City of Spokane Valley - Volleyball courts
0
0
0
0
0
0
0
0
0
0
Evergreen Regional Volleyball Court Expansion
0
0
0
0
0
0
0
0
7,500
7,300
Fair & Expo Marketing
0
0
0
0
0
0
0
0
0
0
Fairgrounds
0
0
0
0
0
0
0
0
0
0
Family Guide
0
0
0
0
0
0
0
0
0
0
Friends of Centennial Trail
0
0
0
0
0
0
0
0
6,600
0
HUB Sports Center
40,000
40,000
50,000
42,600
0
0
50,000
21,100
40,000
36,000
Inland Dance Association
0
0
0
0
0
0
0
0
0
0
Inland NW Sr. Wellness Conference
0
0
0
0
0
0
0
0
0
0
JAKT - Crave NW
0
0
0
0
0
0
0
0
0
0
JAKT - Farmers Market
0
0
0
0
0
0
0
0
0
0
JAKT - Oktoberfest
0
0
0
0
0
0
0
0
0
0
Latah Creek Wine Cellars
0
0
0
0
0
0
0
0
0
0
Liberty Lake Rotary Club
0
0
0
0
5,000
0
0
0
5,000
0
Plantes Ferry Park
0
0
0
0
0
0
0
0
0
0
Six Bridges Arts Association
0
0
0
0
0
0
0
0
0
0
Splash -Down Family Waterpark
0
0
0
0
0
0
0
0
0
0
Spo Con
0
0
70,131
0
0
0
0
0
0
0
Spokane Arts Commission
0
0
0
0
50,000
0
0
0
0
0
Spokane County Fair & Expo Center
0
0
0
0
30,000
25,900
30,000
27,800
50,000
39,800
Spokane County Fair & Expo Center - Winter Glow Spe
0
0
0
0
0
0
0
0
0
0
Spokane County Parks, Recreation, & Golf
0
0
0
0
0
0
0
0
0
0
Spokane Horse Breeders of Inland NW
0
0
0
0
0
0
0
0
0
0
Spokane Polo Club
0
0
0
0
0
0
0
0
0
0
Spokane Regional Sports Commission
165,000
165,000
200,000
185,000
0
0
200,000
150,200
200,000
183,800
Spokane River Forum
0
0
0
0
0
0
0
0
0
0
Spokane Symphony
0
0
0
0
0
0
0
0
0
0
Spokane Valley Heritage Museum
5,000
5,000
5,000
3,900
5,000
1,100
12,000
6,400
20,000
13,100
Spokane Valley Soccer Club
0
3
0
0
25,000
0
0
0
0
0
Spokane Winery Association
0
0
0
0
0
0
0
0
0
0
Sports USA Sports Complex
0
0
0
0
0
0
0
0
0
0
SV Junior Soccer Association
0
0
0
0
0
0
0
0
0
0
U.S. Figure Skating
0
0
0
0
0
0
0
0
0
0
Valfevest
50,000
36,000
50,000
0
50,000
30,000
50,000
35,200
50,000
20,000
Valley est-CycleCelebration
0
0
0
0
0
0
0
0
0
0
Valieyfest (additional for Spring 07 (for float)
0
0
0
0
0
0
0
0
0
0
Visit Spokane( - -_ -- - - --- _-)
250.000
250,000
0
0
275;000
251,720
350,000
184,800
280,000
247,000
WebMaker
0
0
0
0
0
0
0
0
0
0
YMCA
0
0
0
0
0
0
0
0
0
0
YMCA Skateboard Park
0
0
0
0
0
0
0
0
0
0
Transfer out to Fund #104
0
0
0
0
3
0
0
0
0
0
Total
510,000
496,000
375,131
261,500
440,000
308,720
692,000
510,500
659,100
577,000
Page 3 of 5
P:\Finance\2020 Budget\Budget Worksheets \ Lodging Tax\Lodging Tax Award History 03-19.xlsx
CITY OF SPOKANE VALLEY, WA
Lodging Tax Application / Award History
For the years 2003 through 2019
AGENCIES
2015
2016
2017
2018
2019
Application I Award
Application I Award
Application I Award
Application I Award
Application Award
Armed Forces & Aerospace Museum
0
0
0
0
0
0
0
0
0
0
Burke Marketing
0
0
0
0
0
0
0
0
0
0
CenterPlace-marketing
0
30,000
0
30,000
0
30,000
0
30,000
0
30,000
CenterPlace - marketing to regional meeting planners
30,000
17,000
0
0
0
0
0
0
0
0
Chamber of Commerce
0
0
0
0
0
0
0
0
0
0
City of Spokane Valley - Directed Marketing
0
0
0
0
0
0
0
0
0
0
City of Spokane Valley - Tourism Study
0
0
86,750
80,000
0
0
0
0
0
0
City of Spokane Valley -Volleyball courts
120,000
68,000
160,000
60,650
233,508
0
238,000
0
0
0
Evergreen Regional Volleyball Court Expansion
0
0
0
0
0
0
0
0
0
0
Fair & Expo Marketing
0
0
0
3
0
0
0
0
0
0
Fairgrounds
0
0
0
0
0
0
0
0
0
0
Family Guide
0
0
0
0
35,000
0
0
0
0
0
Friends of Centennial Trail
0
0
0
0
0
0
0
0
0
0
HUB Sports Center
40,000
40,000
40,000
40,000
40,000
40,000
54,000
48,400
55,100
52,000
Inland Dance Association
0
0
0
0
0
0
0
0
0
3
Inland NW Sr. Wellness Conference
0
0
0
0
0
0
0
0
0
0
JAKT - Crave NW
0
0
0
0
0
0
50,000
30,000
80,000
21,500
JAKT-Farmers Market
0
0
0
0
0
0
0
0
15,000
7,000
JAKT- Oktoberfest
0
0
0
0
0
0
20,000
10,000
20,000
5,000
Latah Creek Wine Cellars
0
0
0
0
0
0
0
0
0
0
Liberty Lake Rotary Club
0
0
0
0
0
0
0
0
0
0
Plantes Ferry Park
0
0
0
0
0
0
0
0
0
0
Six Bridges Arts Association
0
0
0
0
0
0
0
0
0
0
Splash -Down Family Waterpark
0
0
0
0
0
0
0
0
0
0
Spo Con
0
0
0
0
0
0
0
0
0
0
Spokane Arts Commission
0
0
0
0
0
0
0
0
0
0
Spokane County Fair & Expo Center
44,000
44,000
100,000
45,000
60,000
47,000
60,000
50,000
60,000
55,000
Spokane County Fair & Expo Center - Winter Glow Spe
0
0
0
0
20,000
2,170
0
0
0
0
Spokane County Parks, Recreation, & Golf
0
0
0
0
0
0
0
0
75,000
35,000
Spokane Horse Breeders of Inland NW
0
0
0
0
0
0
0
0
0
0
Spokane Polo Club
0
0
0
0
0
0
0
0
0
0
Spokane Regieeel Sports Commission
200,000
120,000
200,000
121,600
200,000
115,600
200,330
80,000
200,000
0
Spokane River Forum
1,003
1,000
0
0
0
0
0
0
0
0
Spokane Symphony
0
0
0
0
0
0
0
0
0
0
Spokane Valley Heritage Museum
28,209
18,400
35,800
17,200
27,500
9,500
25,000
13,000
28,500
5,500
Spokane Valley Soccer Club
0
0
0
0
0
0
0
0
0
0
Spokane Winery Association
0
0
0
0
0
0
0
0
0
0
Sports USA Sports Complex
0
0
0
0
0
0
0
0
0
0
SV Junior Soccer Association
0
0
0
0
0
0
0
0
0
0
U.S. Figure Skating
0
0
0
0
0
0
0
0
0
0
Valleyfest
64,000
31,600
60,000
28,900
150,000
31,600
150,000
18,600
150,000
12,000
Valleyfest- CycleCelebration
0
0
10,000
3,000
25,000
5,000
25,000
2,000
25,000
1,000
Valleyfest (additional for Spring 07 (for float)
0
0
0
0
0
0
0
0
0
0
Visit Spokane (Spokane Visitor Convention Buroau)
328,430
230,000
253,777
163,850
282,830
103,130
282,830
70,000
200,000
48,000
WebMaker
0
0
0
0
0
0
0
0
0
0
YMCA
0
0
0
0
0
0
0
0
0
0
YMCA Skateboard Park
0
0
0
0
0
0
0
0
0
0
Transfer out to Fund #104
0
0
0
0
0
253,000
0
250,000
0
275,000
Total
855,639
600,000
946,327
590,000
1,073,838
634,000
1,104,830
602,000
888,600
547,000
Page 4 of 5
CITY OF SPOKANE VALLEY, WA
Lodging Tax Application 1 Award History
For the years 2003 through 2019
P:\Finance\2020 Budget\Budget Worksheets\Lodging Tax\ Lodging Tax Award History O3-19.xlsx
7/2/2019
AGENCIES
Total
Application J I Award
Armed Forces & Aerospace Museum
5,858 0
Burke Marketing
147,500 0
CenterPlace - marketing
90,000 577,500
CenterPlace - marketing to regional meeting planners
30,000 17,000
Chamber of Commerce
285,880 105,000
City of Spokane Valley - Directed Marketing
0 55,000
City of Spokane Valley - Tourism Study
86,750 80,000
City of Spokane Valley - Volleyball courts
751,508 128,650
Evergreen Regional Volleyball Court Expansion
7,500 7,300
Fair & Expo Marketing
194,376 128,750
Fairgrounds
21,000 15,000
Family Guide
35,000 0
Friends of Centennial Trail
41,080 2,000
HUB Sports Center
409,100 360,100
Inland Dance Association
5,070 0
Inland NW Sr. Wellness Conference
12,500 0
JAKT - Crave NW
110,000 51,500
JAKT - Farmers Market
15,000 7,000
JAKT - Oktoberfest
40,000 15,000
Latah Creek Wine Cellars
20,000 0
Liberty Lake Rotary Club
10,000 0
Plantes Ferry Park
125,718 20,000
Six Bridges Arts Association
15,000 12,500
Splash -Down Family Waterpark
230,000 0
Spo Con
70,131 0
Spokane Arts Commission
65,000 0
Spokane County Fair& Expo Center
434,000 334,500
Spokane County Fair & Expo Center- Winter Glow Spe
20,000 2,170
Spokane County Parks, Recreation, & Golf
75,000 35,000
Spokane Horse Breeders of Inland NW
5,830 0
Spokane Polo Club
30,100 0
Spokane RogienralSports Commission
2,850,000 1,912,400
Spokane River Forum
1,000 1,000
Spokane Symphony
40,000 0
Spokane Valley Heritage Museum
372523 127,350
Spokane Valley Soccer Club
25,000 0
Spokane Winery Association
36,335 17,800
Sports USA Sports Complex
103,000 0
SV Junior Soccer Association
189,484 59,100
U.S. Figure Skating
0 30,000
Valleyfest
1,121,524 394,200
Valleyfest- Cycle Celebration
85,000 11,000
Valleyfest (additional for Spring 07 (for float)
6,000 0
Visit Spokane (Spokane Visitor Con icntion Bureau-)
4,541,867 3,073,000
WebMaker
39,000 0
YMCA
91,000 37,000
YMCA Skateboard Park
0 18,000
Transfer out to Fund #104
0 775,000
Total
12,890,834 8,409,820
Page 5 of 5
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 10, 2019 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Arts Council Sculpture Donation
GOVERNING LEGISLATION: Chapter 3.34 SVMC — Acceptance of donations and gifts; chapter 3.46
SVMC — Non -architectural and engineering services.
PREVIOUS COUNCIL ACTION TAKEN: Various admin reports in the past concerning the Spokane
Valley Arts Council, via Dr. Harken, donating sculptures to the City; 3-12-2019 Council passed a motion
to authorize the City Manager to finalize and execute an agreement between the Spokane Valley Arts
Council and the City of Spokane Valley.
BACKGROUND: The Spokane Valley Arts Council (SVAC) is a not-for-profit 501(c)(3) organization
formed in 2004 for the stated purpose of working "with local businesses, civic leaders and artists to
cooperatively conceive, develop and implement art -related programs and cultural activities." The SVAC
has been instrumental in identifying projects to be constructed and located on property owned by the City
for the cultural benefit of our citizens.
On March 12, 2019, Council approved an agreement with the SVAC that reduced to writing the various
aspects of our long-term relationship. Section 4.a. of the agreement requires that the SVAC provide Council
with a reasonable advance opportunity to provide input on which sculptures are chosen for donation to the
City, recognizing that the ultimate decision to accept or reject any proposed gift of artwork rests solely with
the City Council. Section 4.b. of the agreement further specifies that the SVAC provide the City with
information at least one year prior to the time a sculpture intended for donation to the City is anticipated to
be permanently placed so the City has an opportunity to determine where the piece will be installed and to
also budget for the costs related to installing the piece.
Staff is bringing forward a motion consideration for the approval and acceptance of a Spokane Valley Arts
Council donated sculpture entitled: "The Assent" by Gary Lee Price. Dr. Harken will provide Council
information on this sculpture donation. The suggested location would be Balfour Park. If accepted, the
sculpture would be put into storage until such time as Balfour Park is fully developed.
OPTIONS: (1) Accept donated sculpture as discussed; or (2) take other action as appropriate.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to accept, on behalf
of the City, the "The Assent" sculpture by Gary Lee Price which is to be placed into storage until Balfour
Park is fully developed.
BUDGET/FINANCIAL IMPACTS: The impact for accepting this sculpture and allowing it to be placed
on City property would be the ongoing maintenance costs. The total is unknown as each sculpture is unique
and located at a difference location.
STAFF CONTACT: Mike Stone, Director of Parks and Recreation
ATTACHMENTS: Photo and additional information about the sculpture donation.
WELCOME TO THE 2019 ANNUAL ARTIST SHOWCASE
On behalf of the board of the Spokane Valley Arts Council, I want to extend a very warm and heartfelt
welcome to our 13th Annual Artists Showcase. A very special thank you goes out to the City of
Spokane Valley for their ongoing invitation to hold our event at the CenterPlace Regional Events
Center.
The SVAC has two major pieces of art waiting to be placed by the City of Spokane Valley . They are
"The Heart of the Valley" by Richard Warrington and a bronze by Bob Wilfong — "If I Could But Fly".
The SVAC has also accepted a large bronze donated by Dr Jim and Polly Harken by Gary Price called
"The Ascent". The SVAC has a very ambitious art donation program planned for the next year.
The SVAC revamped our art scholarship program, extending it to area colleges and local high schools.
We still have Quarry Tile donating an extra $1,000 scholarship in honor of the late co-owner Lynn
Baiter.
One exciting happening this year was the revitalization of our board of directors. We added Play
McConnell, Rachel Brandt and Jessica Davis. They have stepped up to help with many duties that will
help the SVAC into the future.
The SVAC has been very active supporting the arts in the community. This has included working with
the city of Liberty Lake, Friends of Pavillion Park, and the Spokane Symphony. We are the corporate
sponsor for the Spokane Symphony Instrument Petting Zoo at Valleyfest. We have a very successful
partnership with local wineries for our auction. Finally, our website is linked to other non profits and
corporate members.
Enjoy yourself at the auction and please support the local businesses that have purchased ads in our
catalog. We had a record this year in sales. Special thanks to our Art director, Dr. Jim Harken, for his
effort selling ads and all the work he does to make this auction a success.
Mares Mc,Iv►-FoSh
Marc McIntosh
President 2019 Spokane Valley Arts Council
2019 SVAC Board Members
Left to right:
Jessica Davis i,7,..etary)
Gail Bonglovanni
(Volllllte.-r C.00rdin,lt01I
Saul Hansen
Dick Denenny
' Marc McIntosh iP-siderit)
Jay Moynahan
Play McConnell
Russ Brayntan
Jun Sullivan (Vi,e•Pieociertl
Jim Harken IA Dire, un}
Liz McIntosh (Tie.turerl
Absent: Rachel Brandt
Liz Macintosh
Secretary of Spokane Valley Art Council
1320 S Roble Court
Spokane Valley, WA 99206
Dear Liz,
November 21, 2019
This letter is being written to provide a paper trail for the transfer of the bronze titled "The Ascent" by
artist Gary Price to the Spokane Valley Arts Council. A written appraisal of the piece by Jay Moynahan
has been submitted to the Spokane Valley Arts Council.
Sincerely,
Dr. Jim Harken
SVAC Art Director
Jay Moynahan Galleries
5413 S. Helena Lane
Spokane, WA 99223
Phone (509) 443-1282
Email profjay@comcast.net
Dr. James Harken
E.11525 20th '
Spokane Valley, WA 99206
Dear Jim:
July 19, 2019
As per your request I have appraised the following statue:
THE ASSENT by Gary Lee Price
This piece is appraised for fair market value.
I have provided you with three original appraisals. I will keep a back-up copy in my files as
well as on my computer.
Thank you for allowing me to once again appraise a piece of art from you fine collection.
My statement is enclosed.
Sincerely,
Jay Mop:la -Ian Gai1eriies
5413 South Helena Lane
Spokane, Washington 99223
Phone 509.443.1282
Email prof] ay@a comcast.net
rife: THE ASCENT
Airtist Gary Lee Price
Size: 93" x 19" x 16" (base diameter 32")
Medium: bronze statue
S ns ° al re: Next to the base on the rear of the statue.
Appraisal ,for: Dr. and Mrs. James Harken, 11525 East 20th, Spokane Valley,
WA 99206
Appraked Price: 564,650.00
Date: July 19, 2019
Com rnennt;s:
It is an excellent example of this artist's work. The statue appears to be in very good condition.
Ja J\3463
A praiser
Note: This sculpture has been appraised for fair market value. This statue has been inspected by
the appraiser. Appraisals are not authentications. Please note that authentication procedures are
only sanctioned through the recognized authority for said artist. However after doing research
on this statue, it is appraiser's opinion that this is an original Gary Lee Price.
2
Gary Lee Price
This artist was born with the innate ability to communcate stories by `simply' breathing life into
his clay and ultimately bronze. His multiple award-winning sculptures commandeer the pow-
er and grace of life as we know it. Gary's tenacious 40 year crusade has been fueled by a de-
sire to lift the human spirit through sculpture. And that he has done, and then some.
There are thousands of Gary Lee Price originals that have been sourced and ultimately acquired
by public and private collectors from around the globe. His work can be found in galleries, mu-
seums, libraries, corporations, cities, educational institutions and of course, in homes.
More of Gary's award winning work can be found at the Springville Museum of Art; Culver
Military Academy of Culver, Indiana; Westside Preparatory School of Chicago; Rich De Voss
Women's and Children's Hospital of Grand Rapids, Michigan; Dallas Arboretum & Botanical
Gardens; Birmingham Botanical Gardens; Scottish Rite Children's Hospital of Dallas, Texas;
University of California Berkeley; Cessna Aircraft of Wichita, Kansas; and many more places
of private and public gatherings. The 11 -foot "Celebration!" featuring joyous children celebrat-
ing life and soaring around a globe, was first unveiled in Surrey, England at the American Com-
munity Schools. A similar sculpture was dedicated in Decatur, Georgia by former First Lady,
Rosalyn Carter. Gary's sculpture "Communion," a 15 -foot monument portraying touching
hands, graces the United Methodist Church of Brentwood, Tennessee. The interaction -of -hands
theme has been an important aspect of his work as reflected in other pieces such as "Synergy,"
Helping Hand," "Ascent," "Circle of Peace," "Circle of Friends," "Hands of Humanity," and
"Hands of Peace." Two of his flight themed sculptures were recently acquired by the Air and
Space Museums of San Diego and Seattle, life-sized Orville and Wilbur Wright and Amelia
Earhart, respectively.
Gary Lee Price graduated from the University of Utah in 1981 with a BFA in painting and
drawing. In 2001 Gary was honored with the "Governor's Mansion Artist Award" from Utah
Governor Michael Leavitt for his outstanding support of the arts.
One of the most significant moments in Gary's life as an artist happened in 2005. In that year,
Gary was chosen by Dr. Stephen R. Covey to create the 300 -foot Statue of Responsibility, a
project envisioned by Dr. Viktor Frankl. Frankl, renowned author of the book "Man's Search
for Meaning" shared his vision, to bookend the East Coast's "Statue of Liberty" with a West
Coast "Statue of Responsibility".
The history making "Statue of Responsibility" project is currently in pre -production. In, 2010
the Utah Legislature passed a recurring bill recognizing Utah as "The Birthplace of the Statue
of Responsibility". In 2014 Gary was elected to `Fellow' status of the National Sculpture Socie-
ty by his peers on the basis of not only the quality of his work, but his contributions to the art
world in general, including education.
Gary has always been an intrepid traveler and he revels in the R & D process. He has been
blessed to work with many generous and selfless mentors and his dream is to pass on those gifts
to others. Gary believes in `perpetual student -hood' and teaches regularly at his studio and other
venues.
"1 hope I can assist the world in visualizing a place where fences and boundaries, both real and
3
"1 hope T can assist the world in visualizing a place where fences and boundaries, both real and
imagined are non-existent." Gary continues, "To see a place where bias and prejudice are long
forgotten; a place where acts of kindness, mutual respect, and love become everyday events."
Gary's affection for world peace is deep seated. At the tender age of 6, Gary Lee Price endured
what many of us could not. A little boy witnessed the unexpected and tragic loss of his parents
and then became a victim of child abuse. Gary took that clay and molded his adversities into
unbridled passion. A passion for positivity was born and one that knew no bounds. Art chose
Gary. Gary chose Humanity. And to this day, Gary's work continues to glisten, with light and
hope for a better world.
The 63 -year-old sculptor resides in AZ., with his wife Leesa Clark -Price. Together they have 9
children and 16 grandchildren. He credits his success to his mother, who before she
passed, instilled in Gary the ability to express himself through art; and to his children who
provide constant inspiration. Gary's favorite sculpture is a recent life-size bronze bust that he
sculpted in Tubac, Arizona of his wife, Leesa Clark Price entitled "Oracle". He says, "When
you spend hours delineating marvelous, unique details, and looking into your best friends' eyes,
it can be supremely spiritual. "
From: https://garyleeprice.comlabout-gary-lee-price/
4
The artist's work is sold through many galleries including:
Xanadu Gallery
7039 E. Main, suite 101
Scottsdale, AZ 85251
480-368-9929
www.xanadugailery.com
New Masters Gallery
Dolores Street Between Ocean & 7th
Carmel, CA 93921
800-336-4014
www.newmastersgallery.com
Meyer Gallery
225 Canyon Road
Santa Fe, NM 87501
800-779-7387
www.m.eyer�
Paderewski Fine Art — Beaver Creek
150 Plaza C11 X 6850
Beaver Creek, CO 81620
970-949-6036
www.padercwskifineart.com
Paderewski Fine Art — Charleston
216 B King Street
Charleston, SC 29401
843-727-1224
www. paderewski fineart. com
Mountain Trails Gallery — Park City
301 Main Street
Park City, UT 84060 435-615-8748
www.mountaintrailsgalleries.com.
Mountain Trails Gallery — Jackson
155 Center Street
Jackson, WY 83001
307-734-8150
www.mtntrails.net
Mountain Trails Gallery — Sedona
336 SR 179, Suite A201 (Tlaquepaque Village)
Sedona, AZ 86336
928-282-3225
www.mountaintrailssedona.com
Wild Horse Gallery
Downtown at 8th and Lincoln
P.O. Box 770879
Steamboat Springs, CO 80477
970-879-5515 or 970-819-2850
www.wildhorsegallery.com
Karin Newby Gallery
19 Tubac Rd
PO Box 4217
Tubac, AZ 85646
520-398-9662
888-398-9662
newbygallery@aol.com
aol.com
Howard Mantilla Gallery
120 Park Lane Suite D
Kirkland, WA 89033
425-889-8212
www.howardinandvil le.com
Chasen GaIIery
3554 West Cary Street
Richmond, VA 23221
80d-204-1048
Pitzer's Fine Arts
13909 Ranch Road 12
(P. O. Box 2850 for mail)
Wimberley, TX 78676
512-722-6032
pitzers(apitzersart.com
www.pitzersart.com
6
Statue details
8
Artist Statement About The Statue
"The realization of a dream, a big dream, is a step-by-step process. This sculpture is a pro-
totype of my dream. I envision this piece as a 30 -foot monument, the two figures being life
size. I designed it so that the beholder must look up in order to catch the message of the piece,
which is timeless and fundamental to mankind. Without it, we would eventually perish. The
message: needing and helping each other. It's the culmination of my entire purpose for being an
artist. I hope to edify and uplift my audience. I love doing representations of God's marvelous
creatures, but this piece is very special and dear to me. Seven years ago, I faced some desperate
personal situations. I was lower than I had ever been, and without my friends, both above and
on the Earth, I wouldn't have made it. The experiences were good in that I learned the value of
a helping hand. So, for seven years, a major focus of my work has been trying to depict that les-
son.
We all need to be reminded of these basic positive qualities, and the monument will achieve
it on a large scale."
Gary Price
9
PROFESSIONAL RESUME
James (Jay) M. Moynahan
3708 S Custer St
Spokane, Washington 99223
Phone 509.443.1282
Email profjay@comeast.net
`._;auauin ary of Qinidirieai:ions
Jay Moynahan has been an art appraiser since the mid 1970s. He learned the appraisal business
at the Museum of Native American Cultures (Spokane) while serving on the de -acquisition
committee.
Moynahan has been a writer and art broker since 1969. He developed and operated Art of the
Northwest and Jay Moynahan Galleries and has worked as an art consultant, art show judge and
public speaker. He and his wife currently own and operate Affordable Framing (a frame shop).
He has presented numerous public talks to audiences of 12 to 250, covering the topics of buying
and selling art, collecting art, preserving art, writing about art, and tools for being a successful
artist. Moynahan has traveled and viewed art in many major cities throughout the United States,
as well as internationally.
Moynahan retired in 1999 as an Emeritus Professor from Eastern Washington University to pur-
sue his art and appraisal businesses.
Education
PhD Work Washington State University (1968-1972)
MA University of Montana (1967)
BS Washington State University (1962)
Publications
53 art -related articles in magazines such as Southwest Art, Desert Magazine, Artwest, South-
west Art Collector, Cascade World, Montana Citizen, Northwest Art World, Appaloosa News,
Ghost Town Quarterly, The Pacific Northwest Forum, Western Art and Architecture .
23 art -related books including THE ACE POWELL BOOK (1974), THE FRED OLDFTFLD
BOOK (1981), THE PRINTS OF WESTERN REALIST SANDY INGERSOLL (2001), FRED
OLDFIELD'S NORTHWEST (2004), THE ACE POWELL SCRAP BOOK (2010), THE ART
AND LIFE OF MONTANA ARTIST NANCY MCLAUGHLIN (2013) and KENNETH J.
HURLEY: THE BUFFALO MAN (2017)
10
Appraisal[ A.Alieots
Appraisal clients include numerous private collectors, insurance companies and estate and pro-
bate attorneys. Corporate clients include:
Bank of Fairfield
Fred Oldfield Western Heritage Center
James Harken Collection
Museum of Native American Cultures
PrieewaterhouseCoopers
US Bank
Pima County Office of Sustainability and Conservation Tucson, AZ
Washington Trust Bank
Maii rs hips
C. M. Russell Museum (Great Falls, MT)
Fred Oldfield Heritage Center (Puyallup, WA)
Frye Art Museum (Seattle, WA)
Metropolitan Museum of Art (New York, NY)
Museum of Arts and Culture (Spokane, WA)
Smithsonian, National Associate (Washington, DC)
Boards
Spokane Valley Arts Council (Board Member) (Spokane Valley, WA)
1I
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: December 10, 2019 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
['information ® admin. report ['pending legislation ['executive session
AGENDA ITEM TITLE: Proposed resolution amending the Master Fee Schedule for 2020.
GOVERNING LEGISLATION: The Master Fee Schedule setting 2019 fees was established via
Resolution #18-010 and was adopted by the City Council on December 11, 2018.
PREVIOUS COUNCIL ACTION TAKEN: Although the revenue impact of City fees is included
in the 2020 Budget, no previous Council action has been taken nor have discussions taken
place regarding changes to the attached proposed Resolution #19-019. Revenues generated
by the fee resolution in 2020 account for:
• $3,039,000 or 6.29% of total General Fund recurring revenues of $48,281,800.
• $1,900,000 or 97.94% of total Stormwater Management Fund recurring revenues of
$1,940,000.
BACKGROUND: Part of the annual operating budget development process involves City
Departments reviewing the Master Fee Schedule that is currently in place, and determining
whether changes in the fees charged and/or language used in the governing resolution should
be altered. Recommended changes to the fee schedule are as follows:
• Under Schedule A — Planning — Add an item small cell permit application fees. Fees of $500
for up to five small cell sites, with an additional $100 for each site beyond five, which is
consistent with guidance from the Federal Communications Commission (FCC).
• Under Schedule C — Parks and Recreation — The Parks and Recreation Department is
proposing some changes to the fee schedule in order to clarify and simplify various fees
related to CenterPlace and parks:
o Aquatics:
■ Increase swimming lesson to $40 from $35
■ Increase swim team fee to $60 from $45
o CenterPlace:
■ (Add) Executive Conference Room %2 day rental - $156 per 4 hours
■ (Add) Executive Conference Room full day rental - $416 per day
o West Lawn and CenterPlace
■ (Add) West Lawn Weddings — 2 hours - $1,000 (CenterPlace Reception)
o Miscellaneous
■ (Expand) Cleanup fee for groups bringing their own food in on Sundays
• Groups under 30 in small meeting room - $52
• Groups under 150 in large meeting room or lounge - $210
• Groups over 150 in Great Room - $500
o Picnic Shelter Reservation
■ Browns (up to five hours) - $84 (new shelter so fee is consistent with other shelters)
o (Delete) Valley Mission Horse Arena Fee
o Revise Damage Deposit to state Refundable Facility/Pool Damage Deposit
o (ADD) Undeveloped Balfour Park Rental/Use - $500 per day
OPTIONS: Proceed with the proposed fee resolution and amendments to the Master Fee
Schedule as presented this evening, with or without further modifications.
RECOMMENDED ACTION OR MOTION: Staff recommends the proposed Resolution #19-019,
amending the Master Fee Schedule, be placed on the December 17, 2019, Council agenda for
approval consideration.
BUDGET/FINANCIAL IMPACTS: The proposed changes are not expected to have a significant
impact on 2020 revenues.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS:
• Email from City Attorney's Office that provides details for the addition of the small cell permit
application fees.
• Memo from the Parks and Recreation Department that provides a detailed description and
rationale for proposed fee changes.
• A strike-through/underlined copy of the proposed Resolution #19-019 showing
recommended changes.
Chelsie Taylor
From: Erik Lamb
Sent: Tuesday, November 12, 2019 9:55 AM
To: Chelsie Taylor; Jonathan Lakey
Cc: Jenny Nickerson
Subject: Fee Resolution
Attachments: Resolution 18-010 Fee Resolution Clean Draft small cell addition 11.7.19....docx
Chelsie and Jonathan,
Sorry for the delay in getting this to you. Please see the attached resolution for a proposed change on small cells, and
the support below to include in the RCA.
From time to time, the City receives applications for permits for Small Cell Wireless Facilities. These applications are
subject to heavy federal regulation. Recently, the Federal Communications Commission ("FCC"), published its Third
Report and Order ("Order"), clarifying how much a locality may charge providers for these applications. The Order states
that fees charged must be a "reasonable approximation of the state or local government's [actual] costs." The FCC also
identified that a fee of $500 for a small cell application with up to five small cell sites, with an additional $100 for each site
beyond five is presumptively "reasonable". Staff has reviewed the time and expense for reviewing small cell permits and
determined that utilizing the FCC's safeharbor will allow the City to recoup appropriate fees while also still complying with
the FCC Order.
Please let me know if you have any questions.
Erik
Erik Lamb 1 Deputy City Attorney
10210 E. Sprague Avenue 1 Spokane Valley, WA 99206
(509) 720-5030 1 elamb@spokanevalley.org
.000 Va11ey
This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW.
Confidentiality Notice: The information contained in this email and any accompanying attachment(s) is intended only for the use of the
intended recipient and may be confidential and/or privileged. If any reader of this communication is not the intended recipient, unauthorized
use, disclosure or copying is strictly prohibited, and may be unlawful. If you have received this communication in error, please immediately
notify the sender by return email, and delete the original message and all copies from your system. Thank you.
1
s
11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206
509.921.1000 ♦ Fax: 509.921.1008 ♦ cityhall@spokanevalley.org
Memorandum
To: City Council Members; Mark Calhoun, City Manager
From: Michael D. Stone, CPRP, Director of Parks and Recreation
Date: December 10, 2019
Re: 2020 Fee Resolution Proposals
The Parks and Recreation Department would like to propose some changes to the
current fee resolution for 2020. These new fee proposals are being submitted in an effort
to clarify and simplify various fees related to Aquatics, CenterPlace or Parks as well as
improving our customer service. The proposed fees are necessary due to the addition of
new facilities, maintaining cost recovery, area competiveness or the elimination of
facilities.
Proposed Changes under the following fee resolution categories:
• Aquatics
o Swimming Lessons - $40
o Swim Team Fee - $60
• CenterPlace
o (Add) Executive Conference Room 1/2 day rental - $156 per 4 hours
o (Add) Executive Conference Room full day rental - $416 per day
• West Lawn and CenterPlace
o (Add) West Lawn Weddings — 2 hours - $1,000 (CenterPlace Reception)
• Miscellaneous
o (Replace ex. with this) Cleanup fee for groups bringing their own food in on
Sundays
■ Groups under 30 in small meeting room - $52
■ Groups under 150 in large meeting room or lounge - $210
■ Groups over 150 in Great Room - $500
• Picnic Shelter Reservation
o Browns (up to five hours) - $84 (new shelter so fee is consistent with other
shelters)
• (Delete) Valley Mission Horse Arena Fee
1
• (Add) Undeveloped Balfour Park Rental/Use - $500 per day
• (Revise) Refundable Damaqe Deposit to read Refundable Facility/Pool Damaqe
Deposit
If you have any questions, or need additional information, please let me know. Thank
you.
2
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 19-019
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, REPEALING AND REPLACING RESOLUTION 18-010, AND APPROVING AN
AMENDED MASTER FEE SCHEDULE, AND OTHER MATTERS RELATING THERETO.
WHEREAS, it is the general policy of the City to establish fees that are reflective of the cost of
services provided by the City; and
WHEREAS, the City uses a resolution to establish the schedule of fees for City programs, permits
and services, and periodically the fee resolution and fee schedule must be amended to incorporate new or
modified services; and
WHEREAS, Council desires to amend the resolution and accompanying fee schedule.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington, as follows:
Section 1. The amendments needed at this time are incorporated into the attached schedules and
include new fees and changes to existing fees.
Section 2. Repeal. Resolution 18-010 is hereby repealed in its entirety.
Section 3. Effective Date. This Resolution shall be in full force and effect January 1, 2020.
Approved this 17th day of December, 2019.
ATTEST: CITY OF SPOKANE VALLEY
Christine Bainbridge, City Clerk L.R. Higgins, Mayor
Approved as to form:
Office of the City Attorney
Resolution 19-019 Amending Fee Schedule for 2020 Page 1 of 14
MASTER FEE SCHEDULE
Fee Schedule Page No.
Schedule A: Planning 3
Schedule B: Building 5
Schedule C: Parks and Recreation 10
Schedule D: Administrative 13
Schedule E: Other Fees 14
Schedule F: Police Fees 14
Resolution 19-019 Amending Fee Schedule for 2020 Page 2 of 14
MASTER FEE SCHEDULE
Schedule A — Planning
AMENDMENTS
Comprehensive Plan Amendment
Zoning or other code text amendment
APPEALS
Appeal of Administrative Decision
Appeal of Hearing Examiner Findings
Transcript/record deposit on Appeals of Hearing Examiner Decisions
Appeal of Administrative Decision - Code Enforcement Final Decision
pursuant to chapter 17.100 SVMC
ENVIRONMENTAL REVIEW
STATE ENVIRONMENTAL POLICY ACT (SEPA)
Single Dwelling (when required)
All other developments
Environmental Impact Statement (EIS) Review, minimum deposit
Addenda of existing EIS Review
SHORELINE
Substantial Development Permit
Shoreline Exemption
CRITICAL AREAS
Floodplain Permit not associated with a subdivision
Floodplain Permit associated with a subdivision
Small Ceell Ppermit Aapplication
FEE AMOUNT
$1,500.00
$1,500.00
$1,050.00
$315.00
$157.00
$500.00 unless otherwise
waived pursuant to SVMC 17.110
$500.00 for up to five sites
OTHER PERMITS
Home Occupation Permit and Accessory Dwelling Units (ADU)
Conditional Use Permit
Temporary Use Permit
LAND USE ACTIONS
Subdivisions
Preliminary plat
Final Plat
Time extensions — file review and letter
Short Plats
Preliminary 2 to 4 lots
Final plat 2 to 4 lots
Preliminary plat 5 to 9 lots
Final plat 5 to Slots
Time extensions — file review and letter
Resolution 19-019 Amending Fee Schedule for 2020
$100.00
$350.00
$2,200.00
$350.00
$840.00
$420.00
$315.00
$315.00 + $52.00 per lot
+ $100.00 per additional site
$84.00
$840.00
$157.00
$2,324.00 + $40.00 per lot
$1,424.00 + $10.00 per lot
$80.00
$1,224.00
$924.00
$1,424.00 + $25.00 per lot
$1,224.00 + $10.00 per lot
$80.00
Page 3 of 14
Plat Alteration
Subdivision plat
Short plat
Plat Vacation
Binding Site Plan
Binding site plan alteration
Change of Conditions
Preliminary binding site plan
Creating lots within final binding site plan via Record of Survey
Final Binding Site Plan
Aggregation/Segregation
Lot line adjustment
Lot line elimination
Zero lot line
SIGNS
Review of permanent sign
Review of temporary sign
OTHER
Administrative Exception
Variance
Administrative Interpretations
NEW RESIDENTIAL SITE PLAN REVIEW
SITE PLAN REVIEW - PER DIVISION REVIEW
STREET VACATION APPLICATION
$682.00
$278.00
$1,474.00
$278.00
$650.00
$1,674.00
$500.00
$924.00
$105.00
$105.00
$105.00 + $10.00 per lot
$50.00 + $25.00 if public works review needed
$50.00
$315.00
$1,575.00
$100.00
$50.00
$275.00
$1,365.00
Pre -application Meetings $250.00
Fee shall be deducted from land use application, building permit or commercial permit application fee
when application is filed within one year of pre -application meeting.
ZONING
Zoning map amendments (rezone)*
Planned residential development plan
Planned residential development modification
Zoning letter
$1,650.00
$1,575.00 + $26.00 per lot
$525.00
$210.00
*If rezone is combined with other action(s), cost of other action(s) is additional
Resolution 19-019 Amending Fee Schedule for 2020
Page 4 of 14
Schedule B — Building
Fee Payment
Plan review fees are collected at the time of application. Such fees may be adjusted during plan review.
Overages or under payments shall be appropriately adjusted at the time of permit issuance.
Plan review fees are separate from and additional to building permit fees. Permit fees and any other unpaid
fees shall be collected prior to issuance of the permit.
Fees for outside professional services required during the permit process shall be paid by the applicant.
Examples of outside professional services include review by contract reviewers, special inspection or
construction services, consultant services for special topics, surveying or other services required to
determine compliance with applicable codes.
Fee Refund Policy. Refunds authorized under this policy apply only to Schedule B.
PLAN REVIEW FEES
• Plan review fees are non-refundable once any plan review work has been started.
• Paid plan review fees may be refunded when an eligible request is received in writing.
• At a minimum, a $35.00 administrative fee shall be retained.
• If the paid plan review fee is less than $35.00, no refund is authorized.
• If the paid plan review fee is more than $35.00, the amount for refund shall be calculated
at the rate of 100% of the paid plan review fee minus $35.00.
PERMIT FEES
• Permit fees are non-refundable once work authorized by the permit has begun.
• Paid permit fees may be refunded when an eligible request is received in writing.
• At a minimum, a $35.00 administrative fee will be retained when fees are refunded.
• If the paid permit fee is less than $35.00, no refund is authorized.
• If the paid permit fee is more than $35.00, the refund shall be calculated at the rate of 95%
of the paid permit fee minus $35.00.
For any application taken or permit issued in error, a full refund of fees paid shall be made. No portion of
the paid fees shall be retained.
FEES
GENERAL
Hourly Rate for City Employees
Overtime rate for City Employees (1.5 times regular rate)
Investigation fee: Work commenced without required permits
Replacement of lost permit documents
$61.00
$92.00
Equal to permit fee
Hourly rate; 1 hour minimum
Revisions to plans requested by the applicant or permit holder shall be charged the hourly rate with a
minimum of one hour. Revised plans submitted in response to reviewer correction letters are not subject
to the hourly assessment.
Washington State Building Code Council Surcharge (WSBCC) — see the Washington State Building Code
Council website for fees.
Resolution 19-019 Amending Fee Schedule for 2020 Page 5 of 14
BUILDING PERMIT:
Building permit fees for each project are set by the following fees. The figures below shall be used to
determine the building permit fees and plans check fees based on the value of the construction work as
stated by the applicant or the value calculated by the Building Official using the latest valuation data
published in the Building Safety Journal by the International Code Council, whichever value is greater.
Valuations not listed in the Building Safety Journal:
Building Type
Residential garages/storage buildings (wood frame)
Residential garages (masonry)
Miscellaneous residential pole buildings
Residential carports, decks, porches
Valuation Per Square Foot
$19.00
$22.00
$19.00
$15.00
Building Permit Fee Calculation
Total Valuation Building Permit Fee
$1.00 to $25,000.00
$25,001.00 to $50,000.00
$50,001.00 to $100,000.00
$100,001.00 to $500,000.00
$500,001.00 to $1,000,000.00
$69.25 for first $2,000.00 +
$14.00 for each additional $1,000.00 (or fraction thereof)
Up to and including $25,000.00
$391.25 for first $25,000 +
$10.10 for each additional $1,000.00 (or fraction thereof)
Up to and including $50,000.00
$643.75 for first $50,000.00 +
$7.00 for each additional $1,000.00 (or fraction thereof)
Up to and including $100,000.00
$993.75 for first $100,000 +
$5.60 for each additional $1,000.00 (or fraction thereof)
Up to and including $500,000.00
$3,233.75 for first $500,000.00 +
$4.75 for each additional $1,000.00 (or fraction thereof)
Up to and including $1,000,000.00
$1,000,001 and up $5,608.75 for first $1,000,000.00 +
$3.15 for each additional $1,000.00 (or fraction thereof)
Plan Review Fee Calculation % of Building Permit Fee
Plans review fee (general) 65%
Plans review fee — Group R-3 occupancies (single family less than 7,999 sq. ft.) 40%
Plans review fee — Group R-3 occupancies (single family 8,000 sq. ft. or more) 65%
Plans review fee — Group U occupancies (sheds, barns, et.) 25%
Initial Plan Review Fees are capped at $35,000 not including pass-through expenses for outside review as
noted in the "Fee Payment" section of this schedule.
Resolution 19-019 Amending Fee Schedule for 2020 Page 6 of 14
OTHER BUILDING PERMITS:
Over -the -Counter Service
Demolition Permit
Single Family Residence
Commercial Buildings
Garage or accessory building associated with residence or commercial building
Foundation Only:
Swimming Pools, over 2 feet in depth
Re -roof (no plan review charge unless submitted for review)
Change of Use or Occupancy Classification Permit
Towers, elevated tanks, antennas
GRADING PERMIT:
100 cubic yards (cu yd) or less
101 to 1,000 cubic yards
1,001 to 10,000 cubic yards
10,001 to 100,000 cubic yards
100,001 to 200,000 cubic yards
200,000 or more cubic yards
GRADING PLAN REVIEW FEE:
50 cubic yards or less
51 to 100 cubic yards
101 to 1,000
1,001 to 10,000
10,001 to 100,000
100,001 to 200,000
200,001 or more
Land Clearing Only (without earth being moved)
Paving Permit (greater than 5,000 sq. ft. — new paving only)
Resolution 19-019 Amending Fee Schedule for 2020
$61.00 flat fee
$46.00 flat fee
$131.00 flat fee
$21.00 flat fee
25% of building permit fee
$52.00 + plumbing fees
Based on Project Valuation
Hourly
Hourly
$21.00
$21.00 for first 100 cu yd. +
$7.00 each additional 100 cu yd
$88.00 for first 1,000 cu yd +
$6.00 each additional 1,000 cu yd
$154.00 for first 10,000 cu yd+
$15.00 each additional 10,000 cu yd
$386.00 for first 100,000 cu yd +
$15.00 each additional 100,000 cu yd
$528.00 for first 200,000 cu yd +
$15.00 for each additional 200,000 cu yd
No Fee
$12.00
$21.00
$27.00
$27.00 for first 100,000 cu yd +
$7.00 each additional 10,000 cu yd
$104.00 for first 100,000 cu yd +
$6.00 for each additional 100,000 cu yd
$166.00
$68.00
$263.00
Page 7 of 14
MECHANICAL PERMIT:
Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee
Payment" section of this schedule. Permit fees shall be collected when the permit is issued. If submitted
as part of a building permit application, the unit costs are added, but not the "basic" fee for issuing the
permit.
Mechanical Permit Fees
A. BASIC FEES
1. Basic fee for issuing each permit
2. Basic fee for each supplemental permit
B. UNIT FEES (in addition to the basic fee)
1. Installation or relocation of Furnaces and suspended heaters
a. up to and including 100,000 btu
b. over 100,000 btu
2. Duct work system
3. Heat pump and air conditioner
a. 0 to 3 tons
b. over 3 tons to 15 tons
c. over 15 tons to 30 tons
d. over 30 tons to 50 tons
e. over 50 tons
4. Gas water heater
5. Gas piping system
6. Gas log, fireplace, and gas insert installation
7. Appliance vents installation; relocation; replacement
8. Boilers, compressors, and absorption systems
a. 0 to 3 hp - 100,000 btu or less
b. over 3 to 15 hp - 100,001 to 500,000 btu
c. over 15 - 30 hp - 500,001 to 1,000,000 btu
d. over 30 ph - 1,000,001 to 1,750,000 btu
e. over 50 hp - over 1,750,000 btu
9. Air Handlers
a. each unit up to 10,000 cfm, including ducts
b. each unit over 10,000 cfm
10. Evaporative Coolers (other than portable)
11. Ventilation and Exhausts
a. each fan connected to a single duct
b. each ventilation system
c. each hood served by mechanical exhaust
12. Incinerators
a. residential installation or relocation
b. commercial installation or relocation
13. Unlisted appliances
a. under 400,000 btu
b. 400,000 btu or over
14. Hood
a. Type 1
b. Type II
15. LP Storage Tank
16. Wood or Pellet Stove insert
17. Wood stove system - free standing
Resolution 19-019 Amending Fee Schedule for 2020 Page 8 of 14
$37.00
$8.00
$13.00
$16.00
$11.00
$13.00
$21.00
$26.00
$37.00.
$63.00
$11.00
$1.00 per outlet
$11.00
$10.00 each
$13.00
$21.00
$26.00
$37.00
$63.00
$13.00
$16.00
$11.00
$11.00
$13.00
$13.00
$21.00
$23.00
$52.00
$105.00
$52.00
$11.00
$11.00
$11.00
$26.00
PLUMBING PERMIT:
Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee
Payment" section of this schedule. Permit fees shall be collected when the permit is issued. If submitted
as part of a building permit application, the unit costs shall be added, but not the "basic" fee for issuing the
permit.
A. BASIC FEES
1. Basic fee for issuing each permit $37.00
2. Basic fee for each supplemental permit $8.00
B. UNIT FEES (in addition to the basic fee)
1. Each plumbing fixture on a trap $6.00 each
(includes garbage disposals, dishwashers, backflow device, drainage, hot tubs, built-in water softener, water
closets, lavatories, sinks, drains, etc.)
2. Water Heater $6.00 each
3. Industrial waste pretreatment interceptor $16.00
(includes its trap and vent, except kitchen type grease interceptors functioning as fixture traps.)
4. Repair or alteration of water piping, drainage or vent piping $6.00 each fixture
5. Atmospheric type vacuum breaker $6.00 each
6. Backflow protective device other than atmospheric type vacuum breakers $6.00 each
7. Medical gas $6.00 per outlet
8. Interceptors $6.00 each
RIGHT-OF-WAY PERMIT:
A traffic plan and traffic plan review is required if more than 50% of the width of any street is closed or if
a single arterial lane is closed. A minimum plan review fee of $61.00 (hourly rate for City employees)
applies to all right-of-way permits that require a traffic plan. If additional staff time is required, it shall be
charged at the hourly rate.
Category
1. Non -cut obstruction without clean up
2. Non -cut obstruction with clean up
3. Pavement cut obstruction, non -winter
4. Pavement cut obstruction, winter
5. Approach Permit
6. Multiple Use Permit - overhead
7. Multiple Use Permit - underground
$73.00
$110.00
$168.00
$210.00
$52.00
$110.00 per .25 mile
$650.00 per .25 mile
SIGN PERMIT:
Sign permits shall be subject to assessment of planning division review fees as found in Schedule A. Sign
Permits shall also be subject to the assessment of the WSBCC fee as noted in Schedule B "General" section.
Signs mounted on buildings $48.00 per sign (flat fee)
Sign and pole mounting $68.00 per sign (flat fee)
Resolution 19-019 Amending Fee Schedule for 2020 Page 9 of 14
Schedule C - Parks and Recreation
ADMINISTRATIVE FEES
Basic fees to be considered when applying rates
Administrative Fee
Refuse Fee
AQUATICS
Pool admission (age 5 and under)
Pool admission (age older than 5)
Pool punch pass (25 swims)
Weekend family discount - 1 child under 13 free with paying adult
At the discretion of the City Manager, the Parks and Recreation Department may on occasion offer free
admission open swim days.
$32.00
$52.00
free
$1.00
$20.00
Swimming Lessons
Swim Team Fee
Reservation (less than 50 people)
Food fee (less than 50 people, if applicable)
Reservation (50-100 people)
Food fee (50-100 people, if applicable)
Reservation (101-150 people)
Food fee (101-150 people, if applicable)
**Minimum 2 hours
ALCOHOLIC BEVERAGE PERMIT
CENTERPLACE
Conference Center Wing
Auditorium
Auditorium
Auditorium
Auditorium w/Presentation System
Auditorium w/Presentation System
Auditorium w/Presentation System
Auditorium Deposit
Executive Conference Room
Executive Conference Room 1/2 day
Executive Conference Room full day rental
Executive Conference Room Deposit
Meeting Room (day and evening use)
Meeting Room
Large Meeting Room
Large Meeting Room
Large Meeting Room
Meeting Room
Meeting Room Deposit
Patio Event Package
Portable Sound System
Platinum Package
Resolution 19-019 Amending Fee Schedule for 2020
$3540.00
$4560.00
$105.00 per hour**
$25.00
$131.00 per hour**
$52.00
$157.00 per hour**
$79.00
$10.00
$79.00 per hour
$475.00 per day
$236.00 per half day
$52.00 per hour***
$315.00 per day***
$158.00 per half day***
$52.00
$52.00 per hour
$156 per 4 hours
$416 per day
$52.00
$42.00 per hour
$263.00 per day
$75.00 per hour
$225.00 per half day
$450.00 per 9 hr. day
$131.00 per half day
$52.00
$500.00 per event
$150.00 per event
$500.00 per event
Page 10 of 14
*** Requires rental of presentation system, see next page
Great Room
Kitchen deposit
Multi-use/Banquet Hall
Multi-use/Banquet Hall
Multi-use/Banquet Hall
Small Dining Area
Refundable Deposit
Refundable Deposit - Weddings
Stage
Stage Removal
Table Settings (linens and tableware)
Pipe & Drape rental
Chair Cover rental
Senior Center Wing
Lounge with Dance Floor
Lounge with Dance Floor
Refundable Lounge deposit
Refundable Lounge deposit - Weddings
Meeting room (evening use)
Meeting room (evening use)
Meeting room (weekend use)
Meeting room (weekend use)
Meeting room deposit
Private Dining Room
Private dining room deposit
Wellness Center
West Lawn and CenterPlace
Rental fee
West Lawn Weddings- 2 hours (CenterPlace Reception)
$452.00
$105.00 per hour
$840.00 per 9 hr session
$1,575.00 all day (6 a.m.-1 a.m.)
$52.00 per hour
$210.00
$500.00
$21.00 per section per day
$150.00
$3.00 per place setting
$100/day
$3/chair per day
$105.00 per hour
$850.00 per 6 hours
$210.00
$500.00
$42.00 per hour
$131.00 per 4 hr session
$262.00 per day
$131.00 per half day
$52.00
$52.00 per hour
$52.00
$105.00 per hour
$3,500.00 per day
$1,000
Miscellaneous
Cleanup fee for groups bringing their own food in on Sundays
• Groups under 30 in small meeting room
• Groups under 150 in large meeting room or lounge
• Groups over 150 in Great Room
Host/Hostess (after hours)
Presentation System * * *
(includes projector, podium, DVD/VCR sound system, camera system)
Room Setup
Satellite Video Conferencing
Sound System
Additional Microphones
Technical Support
Television/VCR
Touch Pad Voting System
LCD Projector
LCD Projector
Coffee Service
Linens Only
Resolution 19-019 Amending Fee Schedule for 2020
$16
$52
$210
$500$52 to $315.00 per event
$16.00 per hour
$262.00 per day
$26.00 per hour
$262.00 per hour
$42.00 per day
$25.00 each
$42.00 per hour
$79.00 per day
$121.00 base station per day +
.00 per keypad per day per hour
$25.00 per hour
$100.00 per day
$25.00 service
$5.00 per table
Page 11 of 14
Wine glass only rental
Children's Birthday Package
Conference Phone
Easel Paper Pad
Laptop Usage
$.50 per glass
$175.00 per package
$100.00 per event
$20.00 per pad
$50.00 per event
Business Incentive Rental Policy — The Parks & Recreation Director has the authority to reduce the room
rental rate by one hr. when the rental meets the following criteria: minimum of 25 participants; utilize a
classroom at CenterPlace eight or more times per calendar year; and use in-house caterer for a meal each
reservation.
PICNIC SHELTER RESERVATION
(For groups fewer than 200 people)
Browns (up to five hours)
Edgecliff (up to five hours)
Discovery Playground #1 (up to two hours)
Discovery Playground #2 (up to two hours)
Greenacres — large (up to five hours)
Mirabeau Meadows — shelter and stage (up to five hours)
Mirabeau Springs — shelter and dock (up to two hours)
Sullivan (up to five hours)
Terrace View (up to five hours)
Valley Mission (up to five hours)
EVENT RESERVATION — include shelter
(For groups of 200 or more people)
Events include but are not limited to activities such
Parks and Recreation Director shall make the final
General fee (up to five hours):
Non-profit applications with proof of qualifying as
VALLEY MISSION HORSE ARENA
Rental is for Fri Sun
EVENT PHOTOS
Mirabeau Springs shelter and dock
BALL FIELD RENTAL/USE
$84-8.00
$84.00
$35.00
$35.00
$84.00
$84.00
$250.00
$84.00
$84.00
$84.00
as car shows, tournaments, or high-risk activities. The
determination.
$157.00
a 501(c)(3) entity (up to five hours): $84.00
REFUNDABLE FACILITY/POOL DAMAGE DEPOSIT
Fewer than 200 people
Weddings, Special Events and events with 200 or more people
SPECIAL EVENTS (See Spokane Valley Municipal Code 5.15)
Application Fee
RECREATION
Recreation program fees are established at amounts to
Recreation revenue policy.
$105.00 per weekend
$150.00 per hour
$26.00 1st hour +
$15.00 each additional hour
$75.00
$300.00
$40.00
recover costs, as specified in the Parks and
UNDEVELOPED BALFOUR PARK RENTAL/USE $500 per day
Resolution 19-019 Amending Fee Schedule for 2020
Page 12 of 14
Schedule D — Administration
COPY FEE
Paper copies up to 11"x17" (b/w or color)
Paper copies larger than 11"x17" (b/w or color)
Scanned copies of paper records
Electronics records uploaded to email, cloud -based storage,
CD/DVD, or flash drive
Records transmitted in electronic format
Digital Storage Media Device (CD/DVD, flash_drive)
Envelope
Postage
Records sent to outside vendor for reproduction
Customized Service Charge - When the request would require
$0.15 per page*
$0.87 per square foot*
$0.10 per page *
$0.05 per every 4 electronic
files or attachments*
$0.10 per GB*
Actual Cost*
Actual Cost*
Actual Cost*
Actual Cost*
the use of IT expertise to prepare data
compilations or when such customized access services are not used by the agency for other business
purposes, the agency may charge the actual cost. The agency must notify the requestor that it will be doing
a customized service and can require a 10 percent deposit.*
*It is the intent of the City of Spokane Valley to recover the cost of providing public records when the total
cost, including but not limited to the per -page, device, envelope, or postage costs, amounts to $1.00 or
more.
Copy charges above may be combined to the extent more than one type of charge applies to copies
responsive to a particular request. When combining fees associated with the request, the City will determine
the total cost and charge accordingly.
Copy charges are assessed for each installment of records provided to the requestor. A deposit of 10% may
be required on public record requests.
NSF CHECK RETURN FEE $26.00
CREDIT CARD TRANSACTION PROCESSING FEE
Applies to all City fees paid by credit card/debit card except
for those fees under Schedule F — Police Fees (amount of the
alarm fee is intended to cover the total cost of administering
the false alarm program, including, but not limited to, payment
processing fees). Credit card transaction processing fees are
non-refundable.
Resolution 19-019 Amending Fee Schedule for 2020
2.5% of transaction amount
Page 13 of 14
Schedule E — Other Fees
BUSINESS REGISTRATION
Business Registration
Nonprofit Registration
$13.00 annual
$3.00 annual
Out -of -City Business Registration with
annual revenues equal to or less than $2,000 (SVMC 5.05.020(D)) $0.00
Adult Entertainment
Establishment License, Live Adult Entertainment
Establishment License, Adult Arcade
Adult Arcade Device License
Manager License
Entertainer License
Late Adult Entertainment License Fee (charged in addition to the license fee)
7 to 30 calendar days past due
31 to 60 calendar days past due
61 and more calendar days past due
Appeal of Administrative Determination — Adult Entertainment License
Adult Entertainment License denial, suspension or revocation pursuant
to SVMC 5.10
$1,575.00
$1,575.00
$157.00
$157.00
$157.00
25% of license fee
50% of license fee
75% of license fee
$1,050.00
TOW OPERATOR REGISTRATION FEE $105.00 annual
OVERSIZED LOAD PERMIT FEE $26.00
STORMWATER UTILITY CHARGE ON DEVELOPED PARCELS:
Each single-family unit $21.00 annual
All other properties each $21.00 per 3,160 sq. ft impervious surface
Schedule F — Police Fees
FALSE ALARM RECOVERY FEE
Amount of the fee is intended to cover the total cost
of administering the false alarm program, including,
but not limited to, payment processing fees.
Resolution 19-019 Amending Fee Schedule for 2020 Page 14 of 14
$65 per incident
DRAFT
ADVANCE AGENDA
as of December 5, 2019; 11:00 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
Dec 17, 2019, 5:00 p.m. Recognition of Sam Wood's service to the City [Note: This is NOT a special meeting]
Dec 17, 2019, Study Session, 6:00 p.m. [due Tue Dec 101
ACTION ITEM:
1. Second Reading Ordinance 19-021 Amending Procurement Code — Erik Lamb (10 minutes)
2. Proposed Fee Resolution 19-019 for 2020 — Chelsie Taylor (10 minutes)
3. Motion Consideration: Vactoring Services Contract Renewal — John Hohman (10 minutes)
NON -ACTION ITEMS:
4. Spokane Reg. Emer. Comm (SREC) Bd— Chief Werner, Chief Collins, & SREC Dir. Lori Markham (20 min)
5. Update to Homelessness Related Topics — Morgan Koudelka (30 minutes)
6. Advance Agenda — Mayor Higgins (5 minutes)
[*estimated meeting: 85 mins]
December 24, 2019, and December 31, 2019 meetings cancelled
January 7, 2020, 5:30 p.m. Swearing in of newly elected councilmembers
[Note: This is NOT a special meeting, but an opportunity to administer the oath of office to newly elected councilmembers.]
Jan 7, 2020, Study Session, 6:00 p.m.
Opportunity for General Public Comment
1. Council Officer Selections for Mayor and Deputy Mayor — Chris Bainbridge
2. New Employee Quarterly Report — John Whitehead
3. Transportation Improvement Program (TIP) 2020 Amendment — Adam Jackson
4. Valley Mission Park — Mike Stone
5. CenterPlace West Lawn Contract Award — Mike Stone, Gloria Mantz
6. Advance Agenda
7. Info Only: Department Monthly Reports (normally 2nd mtg in Dec.)
[due Tue Dec 31]
(15 minutes)
(5 minutes)
(10 minutes)
(15 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 60 mins]
Jan 14, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Resolution Amending Bank Signing Authority — Chelsie Taylor
3. Mayoral Appointments: Planning Commissioners
4. Mayoral Appointments: Lodging Tax Advisory Committee Members
5. Mayoral Appointments: Councilmembers to various committees and boards
6. Admin Report: Training, Public Records Act, Open Public Meetings — Cary Driskell
7. Admin Report: Advance Agenda
[due Tue Jan 71
(5 minutes)
(5 minutes)
(10 minutes
(10 minutes)
(10 minutes)
(30 minutes)
(5 minutes)
[*estimated meeting: 75 mins]
Jan 21, 2020, Study Session, 6:00 p.m. [due Jan 141
ACTION ITEMS:
1. Public Hearing: TIP 2020 Amendment — Adam Jackson
NON -ACTION ITEMS:
2. Spokane Trends— Dr. Patrick Jones, EWU Exe Director, Inst for Public Police & Eco Analysis (20 minutes)
(10 minutes)
3. CenterPlace Facility Rentals — Mike Stone
4. Police Department Quarterly Report — Chief Werner
5. New Employee Quarterly Report — John Whitehead
6. Advance Agenda
(15 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 70 mins]
Draft Advance Agenda 12/5/2019 12:54:26 PM Page 1 of 2
AWC (Association of Washington Cities) City Action Days, Olympia, Wa. Jan 28-29
Jan 28, 2020, Formal Meeting Format, 6:00 p.m. (possibly cancel meeting due to AWC Action Days)
Feb 4, 2020, Study Session, 6:00 p.m.
1. Admin Report: Advance Agenda
2. Info Only: Department Monthly Reports (normally 2nd mtg in Jan.)
[due Tue Jan 281
(5 minutes)
Feb 11, 2020, Special Meeting, Winter Workshop 8:30 a.m. [due Tue Feb 41
Tentative items: General Fund -Fund Balance; Public Safety Contracts
Feb 18, 2020, Study Session, 6:00 p.m. [due Tue Feb 111
1. Advance Agenda (5 minutes)
Feb 25, 2020, Formal Meeting Format, 6:00 p.m.
1. Advance Agenda
2. Info Only: Department Monthly Reports
[due Tue Feb 181
March 3, 2020, Study Session, 6:00 p.m. [due Tue Feb 251
1. Advance Agenda (5 minutes)
NLC Congressional City Conf. (March 10-13)
March 10, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda
March 17, 2020, Study Session, 6:00 p.m.
1. Advance Agenda
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Accomplishments Report (2019) Water Districts & Green Space
Appleway Trail Amenities Way Finding Signs
Artwork & Metal Boxes
Donation Recognition
Graffiti
Health District Re SV Stats
Homelessness
Land Use Notice Requirements
Mirabeau Park Forestry Mgmt.
Naming City Facilities Protocol
New Employee Rpt (Jan, April, July, Oct)
Park Lighting
PFD Presentation
Police Dept Qtr Rpt (Jan, April, July, Oct)
Sign Ordinance
St. Illumination (owners, cost, location)
St. O&M Pavement Preservation
Tree City USA
Trunk or Treat
Utility Facilities in ROW
Vaping
[due Tue March 31
(5 minutes)
(5 minutes)
[due Tue March 101
(5 minutes)
Draft Advance Agenda 12/5/2019 12:54:26 PM Page 2 of 2