The URL can be used to link to this page

2020, 01-07 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Tuesday,January 7,2020 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) CALL TO ORDER In the absence of a mayor,the meeting will be called to order by City Clerk Bainbridge. ROLL CALL APPROVAL OF AGENDA ACTION ITEMS: 1. Council Officer Selections for Mayor and Deputy Mayor— City Clerk Bainbridge [no public comment] 2. Motion Consideration: CenterPlace West Lawn Contract Award—Mike Stone, Gloria Mantz [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except those listed above as action items, as public comments will be taken on those items where indicated at the time those items are discussed.When you come to the podium,please state your name and city residence for the record and limit remarks to three minutes. NON-ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 3. John Whitehead New Employee Quarterly Report Discussion/Information 4. Adam Jackson Transportation Improvement Program (TIP) Discussion/Information 2020 Amendment 5. Mike Stone Valley Mission Park,Horse Arena Discussion/Information 6. Mayor Advance Agenda Discussion/Information 7. Information Only (will not be reported or discussed):Department Monthly Reports 8. Mayor Council Check in Discussion/Information 9. Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session Agenda January 7,2020 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 7, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Council Officer Selections GOVERNING LEGISLATION: RCW 35A.13.030; City of Spokane Valley Governance Manual, Chapter 2,Legislative Process Election of Council Officers The Governance Manual describes the procedures for electing officers: Biennially, at the first meeting of the new Council,the members thereof shall choose a presiding officer from their number who shall have the title of Mayor.Following the selection of the Mayor,there shall be a selection for a Deputy Mayor. The term of the Deputy Mayor shall run concurrently with that of the Mayor. (RCW 35A.13.030). 1. The election for Mayor shall be conducted by the City Clerk. a. The City Clerk calls for nominations. Each member of Council shall be permitted to nominate not more than one (1)person; no member of Council is obligated to nominate a candidate; Councilmembers may nominate themselves; Nominations do not require a second; A nominee who wishes to decline the nomination shall so state at that time. b. Nominations are then closed. Once closed,nominations will not be re-opened. 2.Except when there is only one nominee, election is by written ballot. a. Each ballot shall contain the name of the Councilmember who cast it. b. Election is determined by majority vote of members present. c. If the first round of votes results in no majority vote of members present,the voting process shall be repeated no more than two more times. During subsequent votes,Councilmembers do not have to vote the same as they did in the previous vote. d. If after three attempts, Council is unable to agree on a Mayor by majority vote of members present,the Office of Mayor shall be temporarily filled by an Acting Mayor. The office of Acting Mayor shall be filled by the Councilmember who just previously served as Deputy Mayor, or if such person is not a member of the Council, the Councilmember with the next highest seniority. The Acting Mayor shall continue in office and exercise such authority as described in RCW 35A.13 until the members of the Council agree on a Mayor and Deputy Mayor, presumably at the next scheduled council meeting, at which time the role of Acting Mayor shall cease and terminate. 3. The City Clerk publicly announces the results of the selection, and records the individual councilmember votes in the meeting minutes. The selection for Deputy Mayor shall be conducted by the Mayor-elect, and nominations shall be made in the manner previously described for the election of the Mayor; or if the Mayor-elect prefers,the selection for Deputy Mayor will be conducted by the City Clerk. RECOMMENDED ACTION OR MOTION: Conduct selection of Mayor and Deputy Mayor STAFF CONTACT: Chris Bainbridge CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 7, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report [' pending legislation [' executive session AGENDA ITEM TITLE: Motion Consideration: Bid Award —CenterPlace West Lawn Phase II project— CIP#0304 GOVERNING LEGISLATION: SVMC 3.35.10 —Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • November 14, 2017 — Council approved the 2018 Budget including a $200,000 appropriation for Phase 1 of the CenterPlace West Lawn and North Meadow Project which was completed in the summer of 2018. • December 12, 2017 — Council approved the CenterPlace West Lawn and North Lawn Master Plan. • July 30, 2019—Council approved a motion that the project (phase 2) begin in 2019 with a goal of completing the project by July 1, 2020, and to split the cost between the 2019 and 2020 budget. BACKGROUND: CenterPlace Regional Event Center opened in September of 2005 and since that time usage of the facility including the west lawn and north meadow have dramatically increased. CenterPlace has been the long-time home of Valleyfest and in recent years has become the venue for CRAVE, Oktoberfest and a farmers market. While the facility, including the recently completed Phase 1 project has generated a great deal of excitement, there are additional improvements that could be made to further enhance the appeal to our community and make this an outstanding civic asset. This Phase II project will install a new plaza and associated landscaping improvements as well as a few City-provided structures, site lighting, electrical, and a new cul-de-sac at the end of North Discovery Place. The estimated project costs and budget are: Project Costs Project Budget Preliminary Engineering $ 148,625 City Fund 309 $2,000,000 City purchased structures $ 352,000 Total Budget $2,000,000 Construction Bid Award $1,326,031 10% Constr. Contingency $ 132,603 Construction Engineering $ 40,741 Total estimated costs $2,000,000 The Engineer's Estimate for construction was $1,462,599.40, including applicable sales tax. The project was advertised on November 22, 2019, and bids were opened on Friday December 20, 2019. Six bids were received. Wm. Winkler Company submitted the lowest total bid of $1,348,734.02 which is $113,865.38 below the Engineer's Estimate. Alternate #3 in the amount of $22,703.47 will not be included. Cameron-Riley, DW Excavating, Bacon Concrete, National Native American Construction and AM Landshaper also submitted bids. A copy of the Bid Tabulation is attached. OPTIONS: 1) Move to award the contract to the lowest responsive and responsible bidder, or 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the CenterPlace West Lawn Phase II Project CIP #0304 to Wm. Winkler Company in the amount of $1,229,347.00, plus applicable sales tax, and authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: There are sufficient funds in the budget to construct the project, and as noted in the Council approved motion, the cost will be split between the 2019 and 2020 budget. STAFF CONTACT: Gloria Mantz, Engineering Manager Mike Stone, Director of Parks & Recreation ATTACHMENTS: Bid Tabulation BID TABULATION III IV \11111/111ft CenterPlace West Lawn-Phase II Project CIP No.0304 'Mv_ Engineers Estimate Wm.Winkler Cameron-Riley DW Excavating Bacon Concrete Nat'l Native American Const. AM Landshaper Description I Units I Qty. Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost Schedule A Onsite Work L.S. 1 $994,478.25 $994,478.25 $1,000,145.00 $1,000,145.00 $1,002,760.00 $1,002,760.00 $1,098,000.00 $1,098,000.00 $1,179,800.00 $1,179,800.00 $1,197,808.00 $1,197,808.00 $1,083,880.00 $1,083,880.00 Minor Change CALC 1 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 Allowance for Permit Fees CALC 1 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 Bid Schedule A Sub-Total $1,024,478.25 $1,030,145.00 $1,032,760.00 $1,128,000.00 $1,209,800.00 $1,227,808.00 $1,113,880.00 8.9%Tax $91,178.56 $91,682.91 $91,682.91 $91,915.64 $91,915.64 $100,392.00 $100,392.00 $107,672.20 $107,672.20 $109,274.91 $109,274.91 $99,135.32 $99,135.32 Bid Schedule A Total $1,115,656.81 $1,121,827.91 $1,124,675.64 $1,228,392.00 $1,317,472.20 $1,337,082.91 $1,213,015.32 Schedule B Street Work L.S. 1 $321,232.39 $321,232.39 $138,015.00 $138,015.00 $213,095.00 $213,095.00 $223,600.00 $223,600.00 $186,300.00 $186,300.00 $236,646.00 $236,646.00 $449,927.00 $449,927.00 Minor Change CALC 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 Bid Schedule B Total $326,232.39 $143,015.00 $218,095.00 $228,600.00 $191,300.00 $241,646.00 $454,927.00 Schedule C Alternate#1-Hillside Slope Improvements L.S. 1 $21,347.63 $21,347.63 $46,840.00 $46,840.00 $36,585.00 $36,585.00 $52,700.00 $52,700.00 $29,000.00 $29,000.00 $38,342.00 $38,342.00 $28,832.00 $28,832.00 Bid Schedule C Sub-Total $21,347.63 $46,840.00 $36,585.00 $52,700.00 $29,000.00 $38,342.00 $28,832.00 8.9%Tax $1,899.94 $4,168.76 $4,168.76 $3,256.06 $3,256.06 $4,690.03 $4,690.03 $2,581.00 $2,581.00 $3,412.44 $3,412.44 $2,566.05 $2,566.05 Bid Schedule C Total $23,247.57 $51,008.76 $39,841.06 $57,390.03 $31,581.00 $41,754.44 $31,398.05 Schedule D Alternate ri2-600 Amp Service Upgrade L.S. 1 $7,670.00 $7,670.00 $9,347.00 $9,347.00 $10,300.00 $10,300.00 $11,200.00 $11,200.00 $12,000.00 $12,000.00 $11,170.00 $11,170.00 $10,214.00 $10,214.00 Bid Schedule D Sub-Total $7,670.00 $9,347.00 $10,300.00 $11,200.00 $12,000.00 $11,170.00 $10,214.00 8.9%Tax $682.63 $831.88 $831.88 $916.70 $916.70 $996.80 $996.80 $1,068.00 $1,068.00 $994.13 $994.13 $909.05 $909.05 Bid Schedule DTotal $8,352.63 $10,178.88 $11,216.70 $12,196.80 $13,068.00 $12,164.13 $11,123.05 Schedule E Alternate#3-Excess Mat'I Disposal @ 2100 N.Sullivan Rd. L.S. 1 -$10,000.00 -$10,000.00 $20,848.00 $20,848.00 -$6,573.00 -$6,573.00 -$8,000.00 -$8,000.00 -$4,000.00 -$4,000.00 -$31,700.00 -$31,700.00 -$22,128.00 -$22,128.00 Bid Schedule E Sub-Total -$10,000.00 $20,848.00 -$6,573.00 -$8,000.00 -$4,000.00 -$31,700.00 -$22,128.00 8.9%Tax -$890.00 $1,855.47 $1,855.47 -$585.00 -$585.00 -$712.00 -$712.00 $0.00 $0.00 -$2,821.30 -$2,821.30 -$1,969.39 -$1,969.39 Bid Schedule E Total -$10,890.00 $22,703.47 -$7,158.00 -$8,712.00 -$4,000.00 -$34,521.30 -$24,097.39 PROJ ECT TOTALS $1,462,599.40 $1,348,734.02 $1,386,670.40 $1,517,866.83 $1,549,421.20 $1,598,126.18 $1,686,366.03 CHECKLIST Competitive bids were opened on December 20,2019.I Bid Proposal Checklist x x x x x x hereby certify to the best of my ability that this is a true Bid Proposal Formx x x x x x and correct bid tabulation for the CenterPlace West Lawn Addendas Acknowledged x x x x x x Phase II Project,CIP#0304. Cert-Wage Pymt.Compliance x x x x x x Contractor Infox x x x x x / /r Bid Qualificationsx x x x x x Bid Bondx x x x x x Glenn Ritter,PE Reps&Certs x x x x x x Senior Engineer/Project Manager 12/20/2019 P:\Public Works\Capital Projects\Street Projects\0304-Centerplace West Lawn-Phase 2\Bid Information\Bid Tab\030-CenterPlaceWestLawn-BidTab CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 7, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation❑ executive session AGENDA ITEM TITLE: New Employee Report GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: Spokane Valley City Council previously requested to be informed quarterly of new employees that are appointed to City positions. BACKGROUND: The following employees have been appointed in the fourth quarter of 2019: Jennifer Strampher, Appointed 10-07-19 to the position of Permit Facilitator, working in the 1st floor lobby to assist customers through the permitting process. Patti Delbuono, Appointed 12-16-2019 to the position of Office Assistant I, working as the receptionist assisting customers for the Parks and Recreation Department at CenterPlace Regional Event Center. OPTIONS: Discussion/information RECOMMENDED ACTION OR MOTION: Discussion/information BUDGET/FINANCIAL IMPACTS: These positions are included as part of the 93.75 FTEs included in the 2019 Budget. These appointments reflect the replacement of a positions previously vacated. STAFF CONTACT: John Whitehead, Human Resources Manager ATTACHMENTS n/a CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 7, 2020 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation [' executive session AGENDA ITEM TITLE: 2020 Transportation Improvement Program (TIP) Amendment#1 GOVERNING LEGISLATION: RCW 35.77.010 PREVIOUS COUNCIL ACTION TAKEN: • March 27, 2018, City Council authorized the City manager to apply to Spokane Regional Transportation Council program funds for the Argonne Road Corridor Concrete Reconstruction Project between Montgomery Avenue and Indiana Avenue. • June 4, 2019, City Council adopted 2020 TIP by Resolution 19-008. • July 2, 2019, City Council authorized the City manager to apply for Transportation Improvement Board program funds for the Argonne/Montgomery Intersection Improvement and Park Road sidewalk projects. BACKGROUND: The projects and costs listed in the adopted TIP are based upon available information at the time of adoption. This amendment includes updates for anticipated 2020 expenses for several previously adopted projects. In addition, the City received grant awards from TIB, necessitating the addition of new projects into the 2020 TIP. These new projects include: • Argonne/Montgomery Intersection Improvement Project; and, • Park Road Sidewalk Improvement Project. The TIP is required to be financially constrained. The TIP may exceed financial expectations; however, it does reflect the City's short-term transportation needs and provides a prioritized path forward. Since the City uses Real Estate Excise Tax (REET) monies as matching funds for state and federal grants, this amendment to the TIP is necessary to meet the state law that requires REET funds to only be used on projects that have been identified in an adopted plan. Based on this information, it is recommended that the 2020 TIP be amended to include these projects. Attached is a summary of the proposed changes and a draft resolution. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Discussion only. This material will be presented again at the January 21, 2020 Public Hearing on the TIP Amendment, as well as a proposed resolution for Council to consider adopting the TIP Amendment. BUDGET/FINANCIAL IMPACTS: There are sufficient funds available to meet the local match requirements for these projects. Further, the City will not initiate a new project without the necessary secured City funds. STAFF CONTACT: Adam Jackson, Planning & Grants Engineer ATTACHMENTS: DRAFT Resolution 20-xxx; Draft 2020 TIP Amendment#1 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO. 20-xxx A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING THE 2020 TRANSPORTATION IMPROVEMENT PROGRAM FOR THE CITY OF SPOKANE VALLEY, AND OTHER MATTERS RELATING THERETO. WHEREAS,on June 5,2019,the Spokane Valley City Council approved Resolution 19-008,which adopted the 2020-2025 Six Year Transportation Improvement Program (TIP),with such program acting as a guide for the coordinated development of the City's transportation system; and WHEREAS, changes in certain funding sources and project schedules have occurred; and WHEREAS,the attached Amended 2020 TIP incorporates said changes for year 2020; and WHEREAS, the amendments to the 2020 TIP are consistent with Spokane Valley's adopted Comprehensive Plan. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County,Washington, as follows: Section 1. The City Council hereby adopts the attached Amended 2020 TIP for the City of Spokane Valley for the purpose of guiding the design, development and construction of local and regional transportation improvements for the year 2020. Projects and timeframes identified in the TIP are to be considered estimates only that may change due to a variety of circumstances, and are not intended by the City to be relied upon by property owners or developers in making development decisions. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this day of January, 2020. City of Spokane Valley <enter name>, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Resolution 20-xxx Amending 2020 TIP City of Spokane Valley Department of Community&Public Works Adopted 2020 Transportation Improvement Program 12/20/2019 (Adopted by Resolution 19-008 on 06-04-19) Primary City Total 2020 Proj.# Project From To Source Amount Project Costs 1 0268 Appleway Trail Evergreen Sullivan CMAQ $ 6,000 $ 45,000 2 0276 Barker Rd Reconstruction Euclid Garland City $ 46,000 $ 46,000 3 0269 Evergreen Rd Resurfacing Mission Indiana STP(U) $ 2,000 $ 12,000 4 0295 Garland Ave Construction Flora Barker DEV $ 30,000 $ 60,000 5 0279 Knox Ave Sidewalk Hutchinson Sargent CDBG $ 1,000 $ 6,000 6 0273 Barker Rd Westbound Interchange(PE only) Boone 1-90 WSDOT $ - $ 18,000 7 0287 University Rd Preservation 16th Dishman Mica TIB $ 10,000 $ 50,000 8 0252 Argonne Rd Preservation Broadway Mission STP $ 5,000 $ 15,000 9 0284 Argonne Rd Preservation Valleyway Broadway City $ 6,000 $ 6,000 10 0267 Mission Ave Sidewalk and Street Preservation University Union TIB $ 8,000 $ 41,000 11 0265 Wellesley Ave Sidewalk McDonald Evergreen SRTS $ 1,000 $ 8,000 12 0278 Wilbur Rd Sidewalk Project Broadway Boone CDBG $ 1,000 $ 6,000 13 0290 2019 Local Access Streets(Midilome) 34th/Loretta/37th Bates/Fox City $ 31,000 $ 31,000 14 0297 Valleyway Ave Preservation Marguerite Mullan City $ 2,000 $ 2,000 14 0297 Farr Rd Preservation Appleway 8th City $ 2,000 $ 2,000 14 0297 Woodruff Rd 9th 10th City $ 2,000 $ 2,000 15 0259 North Sullivan ITS-2018 Carryover 1-90 Trent CMAQ $ 96,000 $ 709,000 16 0143 Barker Rd/BNSF Grade Separation(PE/RW only) Barker© BNSF RR Fed/Other $ - $ 1,392,000 17 0223 Pines(SR27)/BNSF Grade Separation Pines(SR27) Pines(SR27) BNSF RR $ 1,250,000 $ 1,250,000 18 0249 Sullivan-Wellesley Intersection Project Sullivan© Wellesley CMAQ $ 76,000 $ 653,000 19 0291 Adams Rd Sidewalk 16th 22nd TIB $ 87,000 $ 436,000 20 0303 Conklin Road Sidewalk Appleway Trail Riceland Lane CDBG $ 8,000 $ 75,000 21 0302 Ella Road Sidewalk Broadway Alki CDBG $ 38,000 $ 347,000 22 0286 Broadway Rd Preservation Havana Fancher City $ 431,000 $ 2,156,000 23 0285 Indiana Ave Preservation Evergreen Sullivan City $ 382,000 $ 1,872,000 24 8th Ave Preservation(PE only) Sullivan Progress City $ 5,000 $ 642,000 25 Street Preservation Projects-Annual N/A N/A City $ - $ - 26 Local Access Street Improvement Projects-Annual N/A N/A City $ 1,500,000 $ 1,500,000 27 Citywide Safety Projects-Biennial N/A N/A HSIP $ - $ - 28 0301 Park&Mission Intersection Improvement(PE Only) Mission Park City $ 1,700,000 $ 1,700,000 29 Sullivan Road Bridge Deck Resurfacing Sullivan Rd© UPRR NB Other Fed $ 9,000 $ 68,000 30 Evergreen Road Preservation(PE Only) Sprague Mission City $ 14,000 $ 72,000 31 Appleway Blvd Stormwater Improvements University Farr Other State $ 36,000 $ 142,000 32 0300 Pines/Mission Intersection Improvement Pines(SR27) Mission CMAQ $ 11,000 $ 80,000 33 0294 Citywide Reflective Post Panels Citywide Citywide HSIP $ - $ 71,000 34 0293 Citywide Reflective Signal Backplates Phase 3 Citywide Citywide HSIP $ - $ 163,000 35 0275 Barker Rd Reconstruction(PE only) Spokane River Euclid City $ 318,000 $ 318,000 36 0205 Sprague/Barker Intersection Improvement(PE only) Sprague Sprague City $ 140,000 $ 191,000 37 Mission Ave.Preservation Mullan University City $ 35,000 $ 35,000 ADOPTED TOTAL $ 6,289,000 $ 14,222,000 City of Spokane Valley Department of Community&Public Works Amended 2020 Transportation Improvement Program Resolution 20-XXX,(XX-XX-2020) Primary City Total 2020 Proj.# Unchanged Projects From To Source Amount Project Costs 3 0269 Evergreen Rd Resurfacing Mission Indiana STP(U) $ 2,000 $ 12,000 10 0267 Mission Ave Sidewalk and Street Preservation University Union TIB $ 8,000 $ 41,000 18 0249 Sullivan-Wellesley Intersection Project Sullivan© Wellesley CMAQ $ 76,000 $ 653,000 19 0291 Adams Rd Sidewalk 16th 22nd TIB $ 87,000 $ 436,000 25 Street Preservation Projects-Annual N/A N/A ity $ - $ - 26 Local Access Street Improvement Projects-Annual N/A N/A ty $ 1,500,000 $ 1,500,000 27 Citywide Safety Projects-Biennial N/A N/A HSIP $ - $ - 29 Sullivan Road Bridge Deck Resurfacing Sullivan Rd© UP" Other Fed $ 9,000 $ 68,000 33 0294 Citywide Reflective Post Panels Citywide Ci SIP $ - $ 71,000 34 0293 Citywide Reflective Signal Backplates Phase 3 Citywide de $ - $ 163,000 37 Mission Ave.Preservation PE Ont Mullan iversit $ 35,000 $ 35,000 W. .total $ 1,717,000 $ 2,979,000 Primary City Total 2020 Pro.# U.dated Pro ects Source Amount Project Costs 1 0268 Appleway Trail Su CMAQ $ 229,500 $ 1,700,000 2 0276 Barker Rd Reconstruction -rla • City $ 350,000 $ 350,000 4 0295 Garland Ave Construction er DEV $ 750,000 $ 1,500,000 6 0273 Barker Rd Westbound Interchange(PE 0. B. •0 WSDOT $ - $ 250,000 7 0287 University Rd Preservation 16t Dishman Mica TIB $ 8,000 $ 20,000 15 0259 North Sullivan ITS-2018 Carryove 1-90 Trent CMAQ $ 182,000 $ 810,000 16 0143 Barker Rd/BNSF Grade Separation o :ark- BNSF RR Fed/Other $ 230,000 $ 3,030,000 17 0223 Pines(SR27)/BNSF Grade Separation -'27) Pines(SR27) CRISI/STP(U) $ 1,500,000 $ 4,000,000 20 0303 Conklin Road Sidewalk -way Trail Riceland Lane CDBG $ 61,000 $ 124,000 21 0302 Ella Road Sidewalk Broadway Alki CDBG $ 40,000 $ 372,000 22 0286 Broadway Rd Pres= (PE 0 Havana Fancher City $ 50,000 $ 50,000 23 0285 Indiana Ave Press Evergreen Sullivan City $ 1,872,000 $ 1,872,000 24 8th Ave Preservatio Iy) Sullivan Progress City $ 5,000 $ 15,000 28 0301 Park&Mission Interse. •.rovem 'E Only) Park© Mission City $ 41,000 $ 41,000 30 Evergreen Road Prese - 'E 0 Sprague Mission City $ 20,000 $ 20,000 31 Appleway Blvd Stormwater s(PE Only) University Farr Other State $ 35,000 $ 80,000 32 0300 Pines/Mission Intersection lm r -nt Pines(SR27) Mission CMAQ $ 70,000 $ 516,000 35 0275 Barker Rd Reconstruction Spokane River Euclid STBG/FMSIB $ 500,000 $ 4,000,000 36 0205 Sprague/Barker Intersection Improvement(PE only) Sprague Sprague City $ 50,000 $ 50,000 Subtotal $ 5,993,500 $ 18,800,000 Primary City Total 2020 Proj.# Removed Projects From To Source Amount Project Costs 5 0279 Knox Ave Sidewalk Hutchinson Sargent CDBG $ 1,000 $ 6,000 8 0252 Argonne Rd Preservation Broadway Mission STP $ 5;000 $--1.54414 9 0284 Argonne Rd Preservation Valleyway Broadway City $ 6,,800 $ 5,800 11 0265 Wellesley Ave Sidewalk McDonald Evergreen SRTS $ 1,000 $ 8,000 12 0278 Wilbur Rd Sidewalk Project Broadway Boone CDBG $ 1,000 $ 5,800 13 0290 2019 Local Access Streets(Midilome) 34th/Loretta/37th Bates/Fox City $ 7;500 $ 31-000 14 0297 Valleyway Ave Preservation Marguerite Mullan City $ 2,000 $ 2,-000 14 0297 Farr Rd Preservation Appleway 8th City $-1444(4 $ 2 14 0297 Woodruff Rd 9th 10th City $ 2,000 $ 2,-000 Subtotal $ - $ - Primary City Total 2020 Proj.# Added Projects From To Source Amount Project Costs 38a South Sullivan Road Preservation Sprague 8th City $ 50,000 $ 50,000 38b South Sullivan Road Preservation 8th 16th City $ 50,000 $ 50,000 38c South Sullivan Road Preservation 16th S.City Limit City $ 50,000 $ 50,000 42 0299 Argonne Road Concrete Pavement Reconstruction Indiana Montgomery City $ 400,000 $ 2,500,000 46 0292 Mullan Road Preservation Broadway Mission City $ 50,000 $ 50,000 49 Flora Road Reconstruction Euclid Garland City $ 50,000 $ 50,000 53a Park Road Sidewalk(sub-project of#53) Mission Sharp TIB $ 10,000 $ 50,000 26a Barker Road Homes(PE Only-2020 Local Streets) E of Barker N of Sp.River City $ 60,000 $ 60,000 Subtotal $ 720,000 $ 2,860,000 AMENDED TOTAL $8,430,500 $24,639,000 Projects and timeframes identified nl the UP are to be considered estimates only that may charge doe to a variety of nrcumstances. January 2020 Amendment P:\Public Works\TIP\2020-2025 TIP\2.Amendments\January Amendment\January 2020 Amendment CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 7, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Valley Mission Horse Arena Update GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: Approval of the 2006, 2013, and 2019 Parks and Recreation Master Plan. Approval of the 2020 Master Fee Schedule. BACKGROUND: When the City incorporated in 2003, one of the facilities that was inherited from Spokane County was the Horse Arena (Arena) at Valley Mission Park. The Arena consists of a riding arena, an A-Frame press box and a number of covered stables. Currently the condition of the Arena and related facilities is poor. On February 23, 2006, a fire destroyed 31 horse stables and damaged the existing restroom. From 2003 through 2009, riding groups rented the Arena 5-10 times annually. Rental revenue did not cover maintenance costs. Beginning in 2010, the rentals decreased significantly and there have been no rentals the past six years. Now is the appropriate time to begin the transition of this underutilized space. The Arena was discussed in the 2006 Parks and Recreation Master Plan along with the updates that were completed in 2013 and 2019. In 2006, it was suggested to give consideration to removing the Arena and converting it to another recreational use. The 2013 plan expanded on this concept indicating that an assessment and public process should be undertaken to evaluate the potential to transition the Arena to a different facility type such as a skate park. Finally, the 2019 update contained a specific recommendation to develop a master plan to replace the Horse Arena and stables area with a bicycle pump track and/or a skate park. Additionally, the Arena rental rates were removed from the 2020 Master Fee Schedule. Staff has an opportunity to proceed with the removal of the Arena fencing and related structures utilizing City and Geiger crews. By utilizing City and Geiger crews for the removal, the costs will be substantially lower than contracting this work out. Costs would include associated dump fees. With funding in the 2020 budget to conduct a master plan process to determine the community's desire for this space, now is the appropriate time to remove the Arena structures to reduce the potential of injury or liability issues due to unsavory or illegal activity. Staff is seeking City Council consensus to proceed with the removal project as outlined. OPTIONS: (1) Council consensus to proceed with project as outlined by staff; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Council consensus to proceed with the project as outlined by staff. BUDGET/FINANCIAL IMPACTS: The financial impact for removing the arena related structures is estimated to be $10,000 or less. The removal would be done through the use of City and Geiger crews. Costs would also include associated dump fees. STAFF CONTACT: Mike Stone, Parks and Recreation Director ATTACHMENTS: None DRAFT ADVANCE AGENDA as of January 2,2020; 8:30 a.m. Please note this is a work in progress;items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Jan 14,2020,Formal Meeting Format,6:00 p.m. [due Tue Jan 71 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Resolution 20-001 Amending Bank Signing Authority— Chelsie Taylor (5 minutes) 3.Mayoral Appointments: Planning Commissioners (10 minutes 4.Mayoral Appointments: Lodging Tax Advisory Committee Members (10 minutes) 5.Mayoral Appointments: Councilmembers to various committees and boards (10 minutes) 6.Admin Report: Valleyfest Contract— Cary Driskell (10 minutes) 7.Admin Report: Training,Public Records Act, Open Public Meetings—Cary Driskell (30 minutes) 8.Admin Report: Advance Agenda (5 minutes) [*estimated meeting: 85 mins] Jan 21,2020, Study Session,6:00 p.m. [due Jan 141 ACTION ITEMS: 1. Public Hearing: TIP 2020 Amendment—Adam Jackson (10 minutes) 2.Motion Consideration: Valleyfest Contract— Cary Driskell (10 minutes) NON-ACTION ITEMS: 3. Spokane Trends—Dr. Patrick Jones,EWU Exe Director,Inst for Public Police&Eco Analysis(20 minutes) 4. Code Text Amendment(CTA)2019-0003 Re Signage Regulations—Lori Barlow (15 minutes) 5. CenterPlace Facility Rentals—Mike Stone (15 minutes) 6. Police Department Quarterly Report—Chief Werner (10 minutes) 7. Advance Agenda (5 minutes) [*estimated meeting 85 mins] AWC(Association of Washington Cities) City Action Days, Olympia, Wa. Jan 28-29 Jan 28,2020, Council Meeting Cancelled due to AWC Action Days Feb 4,2020,Study Session,6:00 p.m. [due Tue Jan 281 Opportunity for General Public Comment ACTION ITEMS: 1.First Reading Ordinance 20-001 CTA-2019-0003 Re Signage Regulations—Lori Barlow (15 minutes) NON-ACTION ITEMS: 2. Public Noticing Procedures—Lori Barlow,Erik Lamb (15 minutes) 3.Admin Report: Advance Agenda (5 minutes) 4. Info Only: Department Monthly Reports(normally 2nd mtg in Jan.) [*estimated meeting 35 mins] Feb 11,2020,6:00 p.m. Council Meeting cancelled Feb 11,2020, Special Meeting,Winter Workshop 8:30 a.m. [due Tue Feb 41 Tentative items: General Fund-Fund Balance;Public Safety Contracts;Potential and Pending Projects; Capital Improvement Program (CIP)Process Feb 18, 2020, Study Session,6:00 p.m. [due Tue Feb 111 Opportunity for General Public Comment ACTION ITEMS: 1. Second Reading Ordinance 20-001 CTA-2019-0003 Re Signage Regulations—Lori Barlow (15 minutes) NON-ACTION ITEMS: Draft Advance Agenda 1/2/2020 1:21:58 PM Page 1 of 2 2. STA Update - Susan Meyer- (15 minutes) 3.Advance Agenda (5 minutes) Feb 25, 2020,Formal Meetin2 Format,6:00 p.m. [due Tue Feb 181 1.Advance Agenda 2. Info Only: Department Monthly Reports March 3,2020, Study Session,6:00 p.m. [due Tue Feb 251 1.Advance Agenda (5 minutes) NLC Congressional City Conf. (March 10-13) March 10,2020,Formal Meetin2 Format,6:00 p.m. [due Tue March 31 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda (5 minutes) March 17,2020, Study Session,6:00 p.m. [due Tue March 101 1.Advance Agenda (5 minutes) March 24,2020,Formal Meetin2 Format,6:00 p.m. [due Tue March 171 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda (5 minutes) 3. Info Only: Department Monthly Reports March 31,2020, Study Session,6:00 p.m. [due Tue March 241 1.Advance Agenda (5 minutes) April 7,2020, Study Session,6:00 p.m. [due Tue March 311 1.Advance Agenda (5 minutes) April 14,2020,Formal Meetin2 Format,6:00 p.m. [due Tue April 71 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda (5 minutes) April 21,2020, Study Session,6:00 p.m. [due Tue April 141 1.Advance Agenda (5 minutes) *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Accomplishments Report(2019) PFD Presentation Appleway Trail Amenities Police Dept Qtr Rpt(Jan,April,July,Oct) Artwork&Metal Boxes Sign Ordinance Donation Recognition SREC Report/Update Fee Resolution Cost of Service Analysis St. Illumination(owners,cost,location) Graffiti St. O&M Pavement Preservation Health District Re SV Stats Tree City USA Homelessness Trunk or Treat Land Use Notice Requirements Utility Facilities in ROW Mirabeau Park Forestry Mgmt. Vaping Naming City Facilities Protocol Water Districts& Green Space New Employee Rpt(Jan,April,July,Oct) Way Finding Signs Park Lighting Draft Advance Agenda 1/2/2020 1:21:58 PM Page 2 of 2 Community & Public Works Department Monthly Report 11/01/19 — 11/30/19 MAINTENANCE Agreements for Services Adopted and In Operation * Budget estimates ** Does not include November Contract Total %of Contract Contract Name Contractor Amount k Expended ,LExpended Street Maintenance iPoe Asphalt $1,561,663.00 $1,554,590.98 99.55% mg Street Sweeping _IAA Sweepin. $490,200.00 $460,162.80 93.87% Ill Storm Drain Cleaning Mveepinj $202,587.50 $192,463.04 95.00% II Landscaping 'renske $134,877.83 $58,945.74 43.70% 111 Weed Spraying lclearwater In $39,000.00 $39,000.00 100.00% Emergency Traffic Contro Senske 1 $20,000.00 $12,065.52 60.33% ii Litter and Weed Control • eiger Work Crew $70,000.00 $58,613.80 83.73% gi State Highway Maintenanca1NSDOT $265,000.00 $191,678.65 72.33% ggi Traffic Signals, Signs, Stripi [Spokane County AI $670,000.00 $469,118.66 70.02% 1/1 Dead Animal Control edersc $20,000.00 $10,625.00 53.13% ii Snow Season- October 2019-April 2020 ' I I. on call - G $500,000.00 $0.00 0.00% On Call - Plow DrilillIMMultiple 1111 $265,000.00 $0.00 0.00% Citizen Requests for Public Works - November 2019 1m Request Submitted In Progress Resolved /Waiting Construction - CPW 1 3 0 3 Construction - Developygaill 2 0 2 Dead Animal Removal= 6 0 6 General Street Maint AM 7 1 6 ravel Shouldering 1 0 1 d on Street ' 4 0 4 Illegal Dumping - Objo 2 0 2 Report a Pothole 6 0 6 Street Sweeping ' 16 0 16 higetation/Weed 2 0 2 JRMWATER —111 4 2 2 &ffic 23 0 23 12 0 12 1 0 1 1 0 1 1 STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for November 2019: • Poe Asphalt — Gravel shoulder maintenance. Completed asphalt patches on Grady Road north of 6th • AAA Sweeping—Arterial sweeping continued. Fall sweeping began. • AAA Sweeping Vactor Contract — Cleaning arterial catchbasins and drywells, sidewalk underdrains and swale inlets. • Geiger Work Crew— Litter Pickup,tree trimming and cutting dryland grass along city right of ways and swale properties. • Pothole patching. • Winter snow and ice operations began. WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for November 2019: • Begin Design Report task for the Drywell Retrofit with Pavement Preservation Water Quality Dept. of Ecology Agreement. Environmental tasks SEPA, and Inadvertent Discovery Plan and Cultural Resources are completed. • Completed project initiation and consultant selection for Dept. of Ecology funded Spokane Valley Regional Decant Facility Canopy project. • In concert with the release of the revised Stormwater Management Manual for Eastern Washington (Dept. of Ecology), COSV Stormwater Utility began coordinated effort with City of Spokane, and Spokane County to evaluate the Spokane Regional Stormwater Manual for equivalency. • Continue process to identify the merits for jurisdictional coverage under the UIC program. • Began Participation in the NPDES permit required effectiveness study being led by Yakima County. The study is "Private Property Maintenance and Inspection BMPs and Procedures". • Began process of updating the Stormwater Utility 0 & M plan. • Began development of the 2020 Swale Maintenance contract. • Continued annual management and/or participation of the following service contracts: o Senske —swale maintenance o AAA Sweeping—Spring Sweep o AAA Sweeping—Storm Drain Cleaning • Continued working on the following tasks: o Responded to stormwater related issues, 4 sites. o Stormwater action requests for small works and maintenance projects 2019. 2 Current status to date is shown below: Stormwater Project Requests (Incl. Public and In-Staff Requests) Nov- 19 Total Requests Logged Since 2009: 550 2019 Completed Project sites: 67 Completed Projects 2009-2019: 282 Locations not warranting work: 227 Total Project Backlog: 41 DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for November 2019: • Assisted Building and Planning Division with preparation of design requirements for (12) Commercial and (4) Land Use Pre-Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Reviewed civil plans for the following projects: o Bella Tess Apartments— Phase 3 (EGR-2019-0058) o Carnahan West—Grading Only (EGR-2019-0061) o Mirabeau Commons Apartments (EGR-2019-0065) o Ruebush Development (EGR-2019-0066) o Basin Sod & Retail (EGR-2019-0071) o Porter Yett Commercial Approach (EGR-2019-0072) o Hamilton House (EGR-2019-0074) o Kulchitskiy Private Driveway (EGR-2019-0077) o Krueger Sheet Metal (EGR-2019-0080) o Monika Apartments (EGR-2019-0081) o Sammy's Pit Stop (EGR-2019-0083) o Summerfield East 9th Addition —26 lots (EGR-2019-0084) o ATV Tracks (EGR-2019-0085) o The Elks Apartments—Grading Only (EGR-2019-0086) o The Olive Garden Restaurant (EGR-2019-0087) o Desmet North Apts—Grading Only (EGR-2019-0088) o Novellis (EGR-2019-0089) • Met with citizens and developers in Permit Center to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. 3 CAPITAL PROJECTS.00' \+.... Public Works Projects _"Aay• Monthly Summary-Design&Construction a November-2019 Bid Estimated Total Proposed %Complete Project# Design&Construction Projects Funding Open Construction Project Ad Date Date PE I CN Completion Cost Street Projects 0143 Barker Rd/BNSF Grade Separation(PE&ROW) FHWA-STP(U) TBD TBD 60 0 12/31/22 $ 5,215,702 0249 Sullivan&Wellesley Intersection Improv FHWA-STP(U) TBD TBD 65 0 12/31/20 $ 1,370,000 0265 Wellesley Sidewalk Project FHWA-CMAQ 05/24/19 06/14/19 100 99 12/31/19 $ 886,367 0276 Barker Rd Widening-Euclid to Trent COSV 03/22/19 04/12/19 100 99 12/31/25 $ 2,625,000 0291 Adams Sidewalk Infill Project TIB-SP TBD TBD 0 0 $ 507,051 0295 Garland Avenue Extension COSV 04/05/19 04/19/19 100 10 12/31/19 $ 2,900,000 0302 Ella Sidewalk:Broadway to Alki CDBG TBD TBD 0 0 11/01/20 $ 402,739 0303 S.Conklin Road Sidewalk CDBG TBD TBD 0 0 11/01/20 $ 140,125 Street Preservation Projects 0267 Mission SW-Bowdish to Union TIB-SP 03/01/19 03/22/19 100 95 12/31/19 $ 2,196,922 0269 Evergreen-Mission Connector to Indiana FHWA-STP(U) 04/05/19 04/26/19 100 98 12/31/19 $ 822,050 0285 Indiana Ave Pres-Evergreen to Sullivan COSV TBD TBD 73 0 12/31/20 $ 70,400 0287 University Pres-Dishman-Mica to 16th TIB-UAP 03/01/19 03/22/19 0 75 12/31/19 $ 4,095,000 Traffic Projects 0259 North Sullivan ITS Project FHWA-CMAQ TBD TBD 100 0 12/31/20 $ 1,029,209 0293 2018 CSS Citywide Reflective Signal BP HSIP N/A N/A 95 0 12/31/20 $ 180,000 0294 Citywide Reflective Post Panels HSIP N/A N/A 60 0 12/31/20 $ 78,000 Parks Projects 0268 Appleway Trail-Evergreen to Sullivan FHWA-STP(U) 06/28/19 07/19/19 100 5 12/31/20 $ 2,516,550 Design Total %Complete Project# Design Only Projects Funding Complete Project Date PE Cost Street Projects 0069 Park Rd Recon.#2 Brdwy&Ind.SRTC06-12 FHWA-STP(U) TBD 90 $ 335,148 0205 Sprague/Barker Intersection Improvement COSV 12/31/20 10 $ 142,021 0223 Pines Rd Underpass @ BNSF&Trent COSV TBD 26 $ 1,710,000 0273 Barker/I-90 Interchange WSDOT TBD 80 $ 900,000 0275 Barker Rd Widening-River to Euclid COSV 12/31/20 30 $ 220,000 0299 Argonne Rd Concrete Pvmt Indiana to Mont TIB-UAP TBD 6 $ 2,825,000 0300 Pines&Mission Intersection Improvement FHWA-CMAQ TBD 0 $ 588,000 0301 Park&Mission Intersection Improvements COSV TBD 0 $ 153,500 Street Preservation Projects 0286 Broadway Preservation:Havana to Fancher COSV TBD 65 $ 100,000 0292 Mullan Preservation:Broadway-Mission COSV TBD 25 $ 75,000 4 PLANNING AND GRANTS Better Utilizing Investments to Leverage Development(BUILD) Program FY19 On June 4th, 2019, City Council authorized the City Manager to apply for the Pines Road/BNSF Grade Separation Project with a total project cost of$29 million. Awards were announced November 12, 2019. Spokane Valley was not selected for funding. Transportation Improvement Board (TIB) Call for Projects On July 2, 2019, City Council authorized the City Manager to apply for four projects: Mullan Road preservation from Broadway Ave. to Mission Ave., the Argonne Road & Montgomery Ave. intersection concrete reconstruction project, Farr Road sidewalk from 6th Ave.to 8th Ave. and Park Road sidewalk from Mission Ave. to Boone Ave. Awards were announced November 22, 2019. The city was selected for funding on its Argonne/Montgomery project and also its Park Road project in amounts equal to $1,972,800 and $439,800, respectively. Freight Mobility Strategic Investment Board (FMSIB) project list In 2000, WSDOT was awarded a 30% award (up to a max. amount of$3.36 million) for an $11.2 million total cost for the Pines Rd/BNSF Grade Separation Project.The project is eligible to be cancelled by FMSIB. On October 29, 2019 City Council gave consensus for staff to request that FMSIB re-activate the project, which is currently in deferred status. Staff presented this request at the 11/15/19 Board meeting in Tacoma.The Board decided not to re-activate the project but instead to keep it on the deferred funding list.The project was not cancelled. WSDOT's City Safety Program WSDOT administers the federal Highway Safety Improvement Program and funds projects under the City Safety Program (CSP). On Monday, November 4, 2019, WSDOT announced the current CSP call for projects, making available $25 million statewide for projects that address data-driven safety improvements. Applications are due March 6, 2019. Staff anticipates bringing proposed applications to City Council in January or February 2020. Pavement Management Update Public Outreach& Education On October 29, 2019, staff received Council consensus to move forward with an ad-hoc committee for input regarding the City's pavement management program. Staff will work with the Mayor's office to develop a recommended committee membership program and roster. This information will be brought forward to council for a motion to create and appoint the committee and its members. It is anticipated that the motion will occur in December or January of this winter. StreetScan—Pavement Condition Evaluation In September 2019, StreetScan surveyed 100% of the City's street network to evaluate its current condition. The first "batch" of data has been made available for staff review. Through November and December,staff will work with StreetScan to perform a Quality Assurance back check on the received data results from the StreetScan car. Upon completion of this review, StreetScan will deliver a final findings report,which staff will bring forward to council in early 2020. 5 FINANCE DEPARTMENT SjöIciine Chelsie Taylor,Finance Director 40000 Valleys 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509)720-5000 •Fax: (509)720-5075 • www.spokanevalley.org Memorandum To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: December 23, 2019 Re: Finance Department Activity Report— November 2019 Following is information pertaining to Finance Department activities through the end of November 2019 and included herein is an updated 2019 Budget to Actual Comparison of Revenues and Expenditures through the end of November. 2019 Budclet Amendment #3 As we have progressed through 2019 the need for a number of budget amendments has arisen. Council review will take place at the following meetings: • October 1 Admin Report • October 22 Public Hearing • October 22 First reading on proposed ordinance amending the 2019 Budget • November 12 Second reading on proposed ordinance amending the 2019 Budget 2020 Budclet Development The 2020 Budget development process began in the Finance Department in early March, and on April 8th we sent detailed budget requests to all departments to complete by mid-May. By the time the budget is scheduled to be adopted on November 121h, the Council will have had an opportunity to discuss the budget on eight occasions including three public hearings. • June 11 Council budget workshop • August 20 Admin report on 2020 revenues and expenditures • September 10 Public hearing #1 on the 2020 revenues and expenditures • September 24 City Manager's presentation of preliminary 2020 Budget • October 8 Public hearing #2 on 2020 Budget • October 22 First reading on proposed ordinance adopting the 2020 Budget • November 12 Public hearing #3 on the 2020 Budget • November 12 Second reading on proposed ordinance adopting the 2020 Budget Lodclincl Tax The schedule leading to awarding funds is as follows: • August 30 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • October 4 Grant applications due at City Hall • October 17 Grant applicant presentations to lodging tax advisory committee • November 12 Admin report to Council on results of lodging tax advisory committee meeting • December 10 City Council motion consideration: Award lodging tax for 2020 P:1FinancelFinance Activity Reports\Council Monthly Reports1201912019 11 30.docx Page 1 Fee Resolution As a part of preparing the annual budget, City Departments are asked to review the Master Fee Schedule that is currently in place and determine whether changes in fees charged and/or language used in the governing resolution should be altered. This leads to an annual update to the fee resolution that sets fees for the following year. The calendar leading to the adoption of the resolution setting 2020 fees is as follows: • December 10 Admin report on proposed changes to the fee resolution. • December 17 Council adoption of the fee resolution Budciet to Actual Comparison Report A report reflecting 2019 Budget to Actual Revenues and Expenditures for those funds for which a 2019 Budget was adopted is located on pages 6 through 18. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2018 Annual Financial Report. • Columns of information include: o The 2019 Budget as adopted o November 2019 activity o Cumulative 2019 activity through November 2019 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 93.02% of the amount budgeted with 91.67% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2019 are $11,649,131 or 96.64% of the amount budgeted. • Sales tax collections represent only ten months of collections thus far because taxes collected in November are not remitted to the City by the State until the latter part of December. Collections are currently at$20,120,364 or 87.80% of the amount budgeted. • Gambling taxes are at$332,069 or 85.81% of the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31st. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2019 we have received $923,799 or 75.47% of the amount budgeted. P:1FinancelFinance Activity Reports\Council Monthly Reports1201912019 11 30.docx Page 2 • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through November we've received remittances totaling $1,662,252 or 87.04% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through November we've received remittances through the month of October with receipts of$808,786 or 74.99% of the amount budgeted. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at$2,669,866 or 141.84% of the amount budgeted. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in-season), and CenterPlace. Currently, revenues total $682,885 or 108.60% of the amount budgeted. Recurring expenditures are currently at$35,509,006 or 84.62% of the amount budgeted with 91.67% of the year elapsed. Investments (page 19) Investments at November 30 total $74,571,269 and are composed of $69,525,439 in the Washington State Local Government Investment Pool and $5,045,830 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through November and total $22,756,937 including general, criminal justice, and public safety taxes. This figure is $1,500,990 or 7.06% greater than the same ten-month period in 2018. Economic Indicators (pages 21 —23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. Page 21 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2010. • Compared with calendar year 2018, 2019 collections have increased by$1,321,735 or 7.03%. • Tax receipts reached an all-time high in 2018 at $22,642,856, besting the previous record year of 2017 when $21,089,134 was collected. Page 22 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2010. • Compared with calendar year 2018, 2019 collections have increased by $89,179 or 16.10%. • Collections reached an all-time high in 2018 of$646,976, exceeding the previous high set in 2017 of$615,980. P:1FinancelFinance Activity Reports\Council Monthly Reports1201912019 11 30.docx Page 3 Page 23 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2010. • Compared with calendar year 2018, 2019 collections have decreased by$469,743 or 14.46%. The decrease is primarily related to there being unusually high amounts collected in May and November of 2018. • Collections reached an all-time high in 2018 of $3,800,432, exceeding the previous high set in 2017 of$3,007,573. Debt Capacity and Bonds Outstandinci (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2019 is $9,351,389,045. Following the December 1, 2019 debt service payments, the City has $11,715,000 of nonvoted G.O. bonds outstanding which represents 8.35% of our nonvoted bond capacity, and 1.67% of our total debt capacity for all types of bonds. Of this amount: o $4,390,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $590,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,735,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 25 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2010. o Compared with calendar year 2018, 2019 collections have decreased by $49,124 or 2.85%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,857,000 to $2,072,000 in the years 2011 through 2018. • Page 26 provides a 10-year history of Telephone Utility Tax collections with monthly detail beginning January 2010. o Compared with 2018, 2019 collections have decreased by $166,160 or 11.23%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a"clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2019 Budget is set at $1,700,000. We will watch actual receipts closely as the year progresses. P:1FinancelFinance Activity Reports\Council Monthly Reports1201912019 11 30.docx Page 4 o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. Three audits have been completed, and the City has received payments totaling $398,865 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $99,716 or 25% of the amount recovered. P:1FinancelFinance Activity Reports\Council Monthly Reports1201912019 11 30.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 12,054,400 4,488,847 11,649,131 (405,269) 96.64% Sales Tax 22,917,000 2,134,985 20,120,364 (2,796,636) 87.80% Sales Tax-Public Safety 1,081,900 104,542 953,235 (128,665) 88.11% Sales Tax-Criminal Justice 1,944,000 182,988 1,683,338 (260,662) 86.59% Gambling Tax and Leasehold Excise Tax 387,000 90,398 332,069 (54,931) 85.81% Franchise Fees/Business Registration 1,224,000 7,677 923,799 (300,201) 75.47% State Shared Revenues 1,909,800 0 1,662,252 (247,549) 87.04% Fines, Forfeitures and Penalties 1,078,500 81,894 808,786 (269,714) 74.99% Community and Public Works 1,882,300 150,835 2,669,866 787,566 141.84% Recreation Program Revenues 628,800 17,605 682,885 54,085 108.60% Miscellaneous Department Revenue 1,500 16 21,690 20,190 1445.99% Miscellaneous&Investment Interest 358,200 60,949 815,169 456,969 227.57% Transfers in-#105(h/m tax-CP advertising) 30,000 0 0 (30,000) 0.00% Total Recurring Revenues 45,497,400 7,320,735 42,322,584 (3,174,816) 93.02% Expenditures City Council 622,461 35,280 507,452 115,009 81.52% City Manager 964,527 71,338 791,362 173,165 82.05% City Attorney 648,756 43,875 524,759 123,997 80.89% Public Safety 25,927,488 2,091,881 22,350,961 3,576,527 86.21% Deputy City Manager 271,044 18,690 251,802 19,242 92.90% Finance/IT 1,427,700 104,132 1,192,171 235,529 83.50% Human Resources 305,843 25,041 264,192 41,651 86.38% City Hall Operations and Maintenance 291,894 28,628 243,530 48,364 83.43% Community&Public Works-Engineering 1,841,617 150,038 1,528,863 312,754 83.02% Community&Public Works-Econ Dev 1,030,737 80,552 825,545 205,192 80.09% Community&Public Works-Bldg&Plan 2,281,474 150,202 1,967,409 314,065 86.23% Parks&Rec-Administration 340,120 25,892 287,029 53,091 84.39% Parks&Rec-Maintenance 893,500 4,749 728,649 164,851 81.55% Parks&Rec-Recreation 254,818 6,541 217,450 37,368 85.34% Parks&Rec-Aquatics 491,153 69,388 451,459 39,694 91.92% Parks&Rec-Senior Center 102,907 103 17,287 85,620 16.80% Parks&Rec-CenterPlace 956,332 66,533 764,432 191,900 79.93% General Government 1,348,950 38,339 797,851 551,099 59.15% Transfers out-#204('16 LTGO bond debt service) 401,250 33,438 367,813 33,438 91.67% Transfers out-#309(park capital projects) 160,000 13,333 146,667 13,333 91.67% Transfers out-#311 (Pavement Preservation) 972,300 81,025 891,275 81,025 91.67% Transfers out-#501 (CenterPlace kitchen reserve) 36,600 3,050 33,550 3,050 91.67% Transfers out-#502(insurance premium) 390,000 32,500 357,500 32,500 91.67% Total Recurring Expenditures 41,961,471 3,174,548 35,509,006 6,452,465 84.62% Recurring Revenues Over(Under) Recurring Expenditures 3,535,929 4,146,187 6,813,578 3,277,649 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget #001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Transfers in-#106(Repymt of Solid Waste) 40,422 3,369 37,054 (3,369) 91.67% Potential Settlement Proceeds 500,000 0 0 (500,000) 0.00% FEMA/State Grant Proceeds 0 0 55 55 0.00% Miscellaneous 0 0 5,000 5,000 0.00% Total Nonrecurring Revenues 540,422 3,369 42,109 (498,313) 7.79% Expenditures General Government-IT capital replacements 107,000 0 106,517 483 99.55% Public Safety(carpet&workstation replacement) 50,000 0 0 50,000 0.00% Public Safety(full facility generator) 200,000 0 20,960 179,040 10.48% Public Safety(SV Police Athletic League Grant) 0 0 3,279 (3,279) 0.00% City Hall chamber east wall repairs 500,000 11,733 49,182 450,818 9.84% Community&Public Works(Retail Recruitment) 25,000 0 25,000 0 100.00% General Government (City Hall generator) 203,000 1,125 153,540 49,460 75.64% Transfers out-#122(replenish reserve) 120,000 0 120,000 0 100.00% Transfers out-#309(Browns Park&CenterPlace) 1,681,000 0 0 1,681,000 0.00% Transfers out-#312 7,109,300 0 7,109,300 0 100.00% Total Nonrecurring Expenditures 9,995,300 12,858 7,587,778 2,407,522 75.91% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (9,454,878) (9,489) (7,545,669) 1,909,209 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (5,918,949) 4,136,698 (732,091) 5,186,858 Beginning fund balance 36,817,803 36,817,803 Ending fund balance 30,898,854 36,085,712 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Telephone Utility Tax 1,600,000 4,316 1,190,001 (409,999) 74.38% Motor Vehicle Fuel(Gas)Tax 2,030,900 161,506 1,667,695 (363,205) 82.12% Multimodal Transportation 132,200 0 99,480 (32,720) 75.25% Right-of-Way Maintenance Fee 70,000 0 4,023 (65,977) 5.75% Investment Interest 6,000 0 3,561 (2,439) 59.35% Miscellaneous Revenue 10,000 6,850 7,484 (2,516) 74.84% Total Recurring Revenues 3,849,100 172,672 2,972,244 (876,856) 77.22% Expenditures Wages/Benefits/Payroll Taxes 1,057,744 74,455 841,520 216,224 79.56% Supplies 113,300 13,775 89,346 23,954 78.86% Services&Charges 2,326,974 305,710 2,333,062 (6,088) 100.26% Snow Operations 497,200 78,157 913,645 (416,445) 183.76% Intergovernmental Payments 855,000 62,502 562,580 292,420 65.80% Transfers out-#501 (non-plow vehicle rental) 21,250 1,771 19,479 1,771 91.67% Transfers out-#501 (plow replace.) 77,929 6,494 71,435 6,494 91.67% Total Recurring Expenditures 4,949,397 542,863 4,831,066 118,331 97.61% Recurring Revenues Over(Under) Recurring Expenditures (1,100,297) (370,192) (1,858,822) (758,525) NONRECURRING ACTIVITY Revenues FEMA/State Grant Proceeds 0 0 578 578 0.00% Insurance Proceeds(traffic signal cabinet) 0 0 15,440 15,440 0.00% Transfers in-#122 120,000 0 120,000 0 100.00% Transfers in-#312 907,544 75,629 831,915 (75,629) 91.67% Total Nonrecurring Revenues 1,027,544 75,629 967,934 (59,610) 94.20% Expenditures Misc 68,000 0 67,016 984 98.55% Total Nonrecurring Expenditures 68,000 0 67,016 984 98.55% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures 959,544 75,629 900,917 (58,627) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (140,753) (294,563) (957,905) (817,152) Beginning fund balance 784,972 784,972 Ending fund balance 644,219 (172,933) #103-PATHS&TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 8,800 681 7,034 (1,766) 79.93% Investment Interest 400 16 152 (248) 37.99% Total revenues 9,200 698 7,186 (2,014) 78.11% Expenditures Capital Outlay 0 0 0 0 0.00% Transfers out-#309(Appleway Trail-Sullivan to C 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 9,200 698 7,186 (2,014) Beginning fund balance 5,417 5,417 Ending fund balance 14,617 12,603 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget SPECIAL REVENUE FUNDS-continued #104-TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 390,000 47,682 391,370 1,370 100.35% Investment Interest 7,000 3,427 36,817 29,817 525.95% Transfers in-#105 275,000 0 275,000 0 100.00% Total revenues 672,000 51,109 703,187 31,187 104.64% Expenditures Capital Expenditures 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 672,000 51,109 703,187 31,187 Beginning fund balance 1,918,072 1,918,072 Ending fund balance 2,590,072 2,621,259 #105-HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 600,000 77,932 642,925 42,925 107.15% Investment Interest 2,000 688 6,977 4,977 348.86% Total revenues 602,000 78,620 649,902 47,902 107.96% Expenditures Transfers out-#001 30,000 0 0 30,000 0.00% Transfers out-#104 275,000 0 275,000 0 100.00% Tourism Promotion 242,000 30,411 126,478 115,522 52.26% Total expenditures 547,000 30,411 401,478 145,522 73.40% Revenues over(under)expenditures 55,000 48,209 248,424 (97,620) Beginning fund balance 277,929 277,929 Ending fund balance 332,929 526,353 #106-SOLID WASTE Revenues Solid Waste Administrative Fees 225,000 0 192,005 32,995 85.34% Solid Waste Road Wear Fee 1,500,000 0 1,131,665 368,335 75.44% Investment Interest 1,300 2,235 19,716 (18,416) 1516.60% Total revenues 1,726,300 2,235 1,343,386 382,914 77.82% Expenditures Transfers out-#001 40,422 3,369 37,054 3,369 91.67% Transfers out-#311 1,608,028 0 0 1,608,028 0.00% Education&Contract Administration 185,878 3,041 29,827 156,051 16.05% Total expenditures 1,834,328 6,410 66,880 1,767,448 3.65% Revenues over(under)expenditures (108,028) (4,175) 1,276,505 (1,384,533) Beginning fund balance 431,359 431,359 Ending fund balance 323,331 1,707,864 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget SPECIAL REVENUE FUNDS-continued #107-PEG FUND Revenues Comcast PEG Contribution 76,000 0 59,649 16,351 78.49% Investment Interest 0 143 1,820 (1,820) 0.00% Total revenues 76,000 143 61,469 14,531 80.88% Expenditures PEG Reimbursement-CMTV 40,100 37,256 37,256 2,844 92.91% Capital Outlay 31,000 915 915 30,085 2.95% Total expenditures 71,100 38,170 38,170 32,930 53.69% Revenues over(under)expenditures 4,900 (38,028) 23,299 (18,399) Beginning fund balance 84,831 84,831 Ending fund balance 89,731 108,130 #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0.00% Transfers in 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0.00% Transfers in 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,000 682 8,569 3,569 171.37% Transfers in-#001 120,000 0 120,000 0 100.00% Grant Reimbursement-Windstorm Cleanup 0 0 10,366 10,366 0.00% Subtotal revenues 125,000 682 138,935 13,935 111.15% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Transfers out-#101 120,000 0 120,000 0 100.00% Total expenditures 620,000 0 120,000 500,000 19.35% Revenues over(under)expenditures (495,000) 682 18,935 (486,065) Beginning fund balance 503,070 503,070 Ending fund balance 8,070 522,005 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget DEBT SERVICE FUNDS #204-DEBT SERVICE FUND Revenues Spokane Public Facilities District 432,150 343,575 432,150 0 100.00% Transfers in-#001 401,250 33,438 367,813 (33,438) 91.67% Transfers in-#301 82,475 6,873 75,602 (6,873) 91.67% Transfers in-#302 82,475 6,873 75,602 (6,873) 91.67% Total revenues 998,350 390,758 951,167 (47,183) 95.27% Expenditures Debt Service Payments-CenterPlace 432,150 343,575 432,150 0 100.00% Debt Service Payments-Roads 164,950 152,475 164,950 0 100.00% Debt Service Payments-'16 LTGO Bond 401,250 280,625 401,250 0 100.00% Total expenditures 998,350 776,675 998,350 0 100.00% Revenues over(under)expenditures 0 (385,917) (47,183) (47,183) Beginning fund balance 0 0 Ending fund balance 0 (47,183) Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget CAPITAL PROJECTS FUNDS #301 -CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 1,400,000 159,893 1,427,581 27,581 101.97% Investment Interest 22,000 4,638 52,191 30,191 237.23% Total revenues 1,422,000 164,531 1,479,773 57,773 104.06% Expenditures Transfers out-#204 82,475 6,873 75,602 6,873 91.67% Transfers out-#303 475,736 0 333,336 142,400 70.07% Transfers out-#311 (pavement preservation) 734,300 0 0 734,300 0.00% Transfers out-#314 451,053 0 3,529 447,524 0.78% Total expenditures 1,743,564 6,873 412,467 1,331,097 23.66% Revenues over(under)expenditures (321,564) 157,658 1,067,306 (1,273,324) Beginning fund balance 2,480,268 2,480,268 Ending fund balance 2,158,704 3,547,574 #302-SPECIAL CAPITAL PROJECTS FUND Revenues REET 2-Taxes 1,400,000 159,893 1,427,581 27,581 101.97% Investment Interest 25,000 6,525 67,815 42,815 271.26% Total revenues 1,425,000 166,418 1,495,396 70,396 104.94% Expenditures Transfers out-#204 82,475 6,873 75,602 6,873 91.67% Transfers out-#303 355,587 0 (331,091) 686,678 -93.11% Transfers out-#311 (pavement preservation) 734,300 0 0 734,300 0.00% Total expenditures 1,172,362 6,873 (255,488) 1,427,850 -21.79% Revenues over(under)expenditures 252,638 159,545 1,750,885 (1,357,454) Beginning fund balance 3,240,220 3,240,220 Ending fund balance 3,492,858 4,991,105 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget CAPITAL PROJECTS FUNDS-continued #303 STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 3,982,328 0 2,200,868 (1,781,460) 55.27% Developer Contribution 988,221 0 0 (988,221) 0.00% Transfers in-#301 475,736 0 333,336 (142,400) 70.07% Transfers in-#302 355,587 0 (331,091) (686,678) -93.11% Transfers in-#312 3,331,798 0 0 (3,331,798) 0.00% Investment Interest 0 0 586 586 0.00% Total revenues 9,133,670 0 2,203,699 (6,929,971) 24.13% Expenditures 069 Park Road Reconstruction#2 0 0 285,164 (285,164) 0.00% 123 Mission Ave-Flora to Barker 28,791 0 28,791 (0) 100.00% 142 Broadway @ Argonne/Mullan 585 13,960 14,544 (13,959) 2486.18% 166 Pines Rd.(SR27)&Grace Ave. Int.Safety 5,000 0 1,444 3,556 28.87% 201 ITS Infill Project Phase 1 (PE Start 2014) 5,000 0 1,397 3,603 27.94% 205 Sprague/Barker Intersection Improvement 53,102 7,115 21,816 31,286 41.08% 247 8th&Carnahan Intersection Improvements 0 0 (155) 155 0.00% 249 Sullivan&Wellesley Intersection 80,000 1,710 68,343 11,657 85.43% 251 Euclid Ave Reconstruction Project 5,000 0 2,703 2,297 54.06% 259 North Sullivan ITS Project 63,698 2,986 17,756 45,942 27.88% 265 Wellesley Sidewalk Project 591,125 6,577 541,272 49,853 91.57% 267 Mission Ave Sidewalk 406,881 17,132 279,296 127,585 68.64% 273 Barker/I-90 Interchange 810,000 2,051 206,372 603,628 25.48% 275 Barker Rd Widening-River to Euclid 270,857 6,757 26,347 244,510 9.73% 276 Barker Rd Widening-Euclid to Trent 2,591,060 721,196 1,813,131 777,929 69.98% 278 Wilbur Sidewalk-Boone to Broadway 415,367 0 400,442 14,925 96.41% 279 Know Ave Sidewalk: Hutchinson to Sargent 361,619 5,123 336,634 24,985 93.09% 281 Highland Estates Connector 46,000 0 17,396 28,604 37.82% 287 University Pres-Dishman Mica to 16th 79,000 0 80,908 (1,908) 102.42% 291 Adams Sidewalk Infill Project 62,406 3,700 19,857 42,549 31.82% 293 2018 CSS Citywide Reflective Signal BP 23,250 2,465 6,009 17,241 25.84% 294 Citywide Reflective Post Panels 5,200 780 2,733 2,467 52.56% 295 Garland Avenue Extension 1,950,000 123,249 141,682 1,808,318 7.27% 299 Argonne Rd Concrete Pvmt Indiana to Mont 48,000 1,645 15,469 32,531 32.23% 300 Pines&Mission Intersection Improvements 72,000 785 2,889 69,111 4.01% 301 Park&Mission Intersection Improvements 112,750 0 508 112,242 0.45% 302 Ella Sidewalk: Broadway to Alki 30,979 4,482 10,710 20,269 34.57% 303 S.Conklin Road Sidewalk 16,000 2,021 6,480 9,520 40.50% Small Works Projects 0 71,486 71,486 (71,486) 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 9,133,670 995,220 4,421,423 4,712,247 48.41% Revenues over(under)expenditures 0 (995,220) (2,217,724) (11,642,218) Beginning fund balance 67,041 67,041 Ending fund balance 67,041 (2,150,683) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget CAPITAL PROJECTS FUNDS-continued #309-PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 2,704,460 0 752,538 (1,951,922) 27.83% Transfers in-#001 1,841,000 13,333 146,667 (1,694,333) 7.97% Transfers in-#312 311,238 0 27,658 (283,580) 8.89% Investment Interest 0 0 83 83 0.00% Total revenues 4,856,698 13,333 926,945 (3,929,753) 19.09% Expenditures 237 Appleway Trail-Sullivan to Corbin 16,791 0 16,791 0 100.00% 268 Appleway Trail-Evergreen to Sullivan 2,365,521 395,975 565,610 1,799,911 23.91% 280 Appleway Trail Amenities: Univ.-Pines 687,515 160 679,137 8,378 98.78% 282 Browns Park Sand Volleyball Courts 1,249 0 1,249 0 99.99% 296 Browns Park 2019 Construction Improvements 1,160,000 163,751 219,487 940,513 18.92% 304 CenterPlace West Lawn Phase 2 500,000 28,102 67,415 432,585 13.48% 305 CenterPlace Roof Repair 21,000 2,679 4,914 16,086 23.40% 306 Discovery Playground Surface Repair 40,000 20,061 20,061 19,939 50.15% Swing Sets 37,000 0 0 37,000 0.00% Total expenditures 4,829,076 610,727 1,574,663 3,254,413 32.61% Revenues over(under)expenditures 27,622 (597,394) (647,717) (7,184,166) Beginning fund balance 39,294 39,294 Ending fund balance 66,916 (608,423) #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 9,000 1,140 14,477 5,477 160.86% Total revenues 9,000 1,140 14,477 5,477 160.86% Expenditures Transfers out 18,452 0 0 18,452 0.00% Total expenditures 18,452 0 0 18,452 0.00% Revenues over(under)expenditures (9,452) 1,140 14,477 (12,975) Beginning fund balance 857,737 857,737 Ending fund balance 848,285 872,214 Note: The fund balance includes$839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of$839,285.10. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget CAPITAL PROJECTS FUNDS-continued #311 -PAVEMENT PRESERVATION FUND Revenues Transfers in-#001 972,300 81,025 891,275 (81,025) 91.67% Transfers in-#106 1,608,028 0 0 (1,608,028) 0.00% Transfers in-#301 734,300 0 0 (734,300) 0.00% Transfers in-#302 734,300 0 0 (734,300) 0.00% Grant Proceeds 2,869,227 (361) 3,569,977 700,750 124.42% Developer Contribution 1,140,000 0 0 (1,140,000) 0.00% Investment Interest 0 196 48,337 48,337 0.00% Total revenues 8,058,155 80,860 4,509,589 (3,548,566) 55.96% Expenditures Pre-Project GeoTech Services 50,000 0 22,125 27,875 44.25% Pavement Preservation 9,259,821 0 0 9,259,821 0.00% 248 Sprague Street Pres-Sullivan to Corbin 0 123 7,324 (7,324) 0.00% 252 Argonne Resurfacing: Broadway to Indiana 0 10,129 692,886 (692,886) 0.00% 254 Mission-McDonald to Evergreen 0 99 2,546 (2,546) 0.00% 256 University Rd Pres-24th to Dishman Mica 0 0 2,831 (2,831) 0.00% 257 University Rd Pres-16th to 24th 0 0 3,009 (3,009) 0.00% 267 Mission SW-Bowdish to Union 0 341,539 881,487 (881,487) 0.00% 269 Evergreen-Mission Connector to Indiana 0 2,073 808,964 (808,964) 0.00% 284 Argonne Rd. Pres-Valleyway to Broadway 0 0 219,914 (219,914) 0.00% 285 Indiana Ave Pres-Evergreen to Sullivan 0 123 42,325 (42,325) 0.00% 286 Broadway Preservation: Havana to Fancher 0 161 19,842 (19,842) 0.00% 287 University Pres-Dishman Mica to 16th 0 102,756 3,503,430 (3,503,430) 0.00% 290 2019 Local Access Streets(Midilome) 0 48,332 1,403,036 (1,403,036) 0.00% 292 Mullan Preservation: Broadway-Mission 0 729 15,604 (15,604) 0.00% 297 2019 SCWD#3 Street Preservation 0 237,667 269,997 (269,997) 0.00% Total expenditures 9,309,821 743,730 7,895,320 1,414,501 84.81% Revenues over(under)expenditures (1,251,666) (662,871) (3,385,731) (4,963,067) Beginning fund balance 4,637,315 4,637,315 Ending fund balance 3,385,649 1,251,584 #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 7,109,300 0 7,109,300 0 100.00% Transfers in-#310 18,452 0 0 (18,452) 0.00% Transfers in-#313 88,590 0 0 (88,590) 0.00% Investment Interest 50,000 19,741 187,762 137,762 375.52% Total revenues 7,266,342 19,741 7,297,062 30,720 100.42% Expenditures Transfers out-#101 907,544 75,629 831,915 75,629 91.67% Transfers out-#303 3,331,798 0 0 3,331,798 0.00% Transfers out-#309 311,238 0 27,658 283,580 8.89% Land Acquisitions 1,070,700 0 311,080 759,620 29.05% Total expenditures 5,621,280 75,629 1,170,654 4,450,626 20.83% Revenues over(under)expenditures 1,645,062 (55,887) 6,126,408 (4,419,906) Beginning fund balance 8,974,920 8,974,920 Ending fund balance 10,619,982 15,101,328 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget CAPITAL PROJECTS FUNDS-continued #313-CITY HALL CONSTRUCTION FUND Revenues Investment Interest 954 0 953 (1) 99.88% Total revenues 954 0 953 (1) 99.88% Expenditures Transfers out-#312 88,590 0 0 88,590 0.00% Total expenditures 88,590 0 0 88,590 0.00% Revenues over(under)expenditures (87,636) 0 953 (88,591) Beginning fund balance 87,636 87,636 Ending fund balance 0 88,589 #314-RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 2,954,923 0 1,132,658 (1,822,265) 38.33% Investment Interest 0 1,105 13,597 13,597 0.00% Transfers in-#301 451,053 0 3,529 (447,524) 0.78% Total revenues 3,405,976 1,105 1,149,784 (2,256,192) 33.76% Expenditures 143 Barker Rd/BNSF Grade Separation 3,405,976 81,495 1,307,128 2,098,848 38.38% 223 Pines Rd Underpass 900,000 2,761 36,185 863,815 4.02% Total expenditures 4,305,976 84,256 1,343,313 2,962,663 31.20% Revenues over(under)expenditures (900,000) (83,151) (193,529) (5,218,855) Beginning fund balance 1,036,472 1,036,472 Ending fund balance 136,472 842,943 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,890,000 676,403 1,841,842 (48,158) 97.45% Investment Interest 20,000 3,408 42,106 22,106 210.53% Total Recurring Revenues 1,910,000 679,811 1,883,948 (26,052) 98.64% Expenditures Wages/Benefits/Payroll Taxes 502,325 34,357 398,020 104,305 79.24% Supplies 10,700 1,545 14,415 (3,715) 134.72% Services&Charges 1,236,575 52,882 992,483 244,092 80.26% Intergovernmental Payments 37,500 0 18,447 19,053 49.19% Vehicle Rentals-#501 12,750 1,063 11,688 1,063 91.67% Office Furniture&Equipment 0 0 491 (491) 0.00% Total Recurring Expenditures 1,799,850 89,847 1,435,543 364,307 79.76% Recurring Revenues Over(Under) Recurring Expenditures 110,150 589,964 448,405 338,255 NONRECURRING ACTIVITY Revenues Grant Proceeds 106,000 0 58,608 (47,392) 55.29% Total Nonrecurring Revenues 106,000 0 58,608 (47,392) 55.29% Expenditures Capital-various projects 450,000 146,539 146,761 303,239 32.61% 193 Effectiveness Study 10,000 0 0 10,000 0.00% 252 Argonne Resurfacing: Broadway to Mission 0 0 51,701 (51,701) 0.00% 265 Wellesley Sidewalk Project 0 0 53,471 (53,471) 0.00% 278 Wilbur Sidewalk-Boone to Broadway 0 0 50,752 (50,752) 0.00% 279 Knox Ave Sidewalk: Hutchinson to Sargent 0 (341) 105,377 (105,377) 0.00% 285 Indiana Ave Pres-Evergreen to Sullivan 0 384 468 (468) 0.00% 287 University Pres-Dishman-Mica to 16th 0 233 8,826 (8,826) 0.00% Watershed Studies 100,000 22,969 26,343 73,657 26.34% Total Nonrecurring Expenditures 560,000 169,782 443,700 116,300 79.23% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (454,000) (169,782) (385,092) 68,908 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (343,850) 420,182 63,313 407,163 Beginning working capital 2,216,210 2,216,210 Ending working capital 1,872,360 2,279,523 Note: Work performed in the Stormwater Fund for preservation projects is for storm water improvements that were bid with the pavement preservation work. #403-AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 263,325 (196,675) 57.24% Grant Proceeds 317,200 0 58,059 (259,141) 18.30% Investment Interest 10,000 2,433 32,527 22,527 325.27% Total revenues 787,200 2,433 353,912 (433,288) 44.96% Expenditures Capital-various projects 832,600 55,588 309,486 523,114 37.17% Total expenditures 832,600 55,588 309,486 523,114 37.17% Revenues over(under)expenditures (45,400) (53,155) 44,426 (956,402) Beginning working capital 1,840,005 1,840,005 Ending working capital 1,794,605 1,884,431 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA Budget Year 2019 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 91.67% For the Eleven-Month Period Ended November 30,2019 2019 Actual Actual through Budget %of Budget November November 30 Remaining Budget INTERNAL SERVICE FUNDS #501 -ER&R FUND Revenues Interfund vehicle lease-#001 30,000 2,500 27,500 (2,500) 91.67% Interfund vehicle lease-#101 21,250 1,771 19,479 (1,771) 91.67% Interfund vehicle lease-#101 (plow replace) 77,929 6,494 71,435 (6,494) 91.67% Interfund vehicle lease-#402 12,750 1,063 11,688 (1,063) 91.67% Transfers in-#001 (CenterPlace kitchen reserve) 36,600 3,050 33,550 (3,050) 91.67% Investment Interest 9,500 1,928 22,918 13,418 241.24% Total revenues 188,029 16,806 186,569 (1,460) 99.22% Expenditures Equipment Repair&Maintenance 20,000 0 2,503 17,497 12.51% Total expenditures 20,000 0 2,503 17,497 12.51% Revenues over(under)expenditures 168,029 16,806 184,066 (18,957) Beginning working capital 1,290,971 1,290,971 Ending working capital 1,459,000 1,475,037 #502-RISK MANAGEMENT FUND Revenues Investment Interest 0 319 1,419 1,419 0.00% Transfers in-#001 390,000 32,500 357,500 (32,500) 91.67% Total revenues 390,000 32,819 358,919 (31,081) 92.03% Expenditures Auto&Property Insurance 390,000 0 349,527 40,473 89.62% Equipment Repair&Maintenance 0 0 (733) 733 0.00% Unemployment Claims 0 0 29,828 (29,828) 0.00% Total expenditures 390,000 0 378,622 11,378 97.08% Revenues over(under)expenditures 0 32,819 (19,703) (42,459) Beginning working capital 263,778 263,778 Ending working capital 263,778 244,076 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 94,082,340 9,275,645 72,079,736 Per Revenue Status Report 94,082,340 9,275,645 72,079,736 Difference - - - Total of Expenditures for all Funds 100,870,187 7,420,459 68,751,950 Per Expenditure Status Report 100,870,187 7,420,459 68,751,950 Total Capital expenditures(included in total expenditures) 29,470,143 2,637,758 16,279,090 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA 12/11/2019 Investment Report For the Eleven-Month Period Ended November 30, 2019 NW Bank UMPQUA Total LGIP" CD#2068 CD#0689 Investments Beginning $ 66,689,678.66 $ 3,000,000.00 $ 2,045,830.26 $ 60,146,128.50 Deposits 2,734,996.08 0.00 0.00 2,734,996.08 Withdrawls 0.00 0.00 0.00 0.00 Interest 100,763.97 0.00 0.00 100,763.97 Ending $ 69,525,438.71 $ 3,000,000.00 $ 2,045,830.26 $ 74,571,268.97 matures: 7/23/2020 11/15/2020 rate: 2.50% 1.75% Earnings Balance Current Period Year to date Budget 001 General Fund $ 35,521,595.81 $ 52,140.06 725,187.03 $ 300,000.00 101 Street Fund 0.00 0.00 3,561.29 6,000.00 103 Trails&Paths 11,367.36 16.47 151.94 400.00 104 Tourism Facilities Hotel/Motel 2,364,330.46 3,426.65 36,816.79 7,000.00 105 Hotel/Motel 474,760.82 688.08 6,977.23 2,000.00 106 Solid Waste Fund 1,541,842.54 2,234.61 19,715.84 1,300.00 107 PEG Fund 98,356.42 142.55 1,820.25 0.00 120 CenterPlace Operating Reserve 0.00 0.00 0.00 0.00 121 Service Level Stabilization Reserve 5,500,000.00 0.00 0.00 0.00 122 Winter Weather Reserve 470,839.85 682.39 8,568.60 5,000.00 301 Capital Projects 3,199,849.72 4,637.58 52,191.39 22,000.00 302 Special Capital Projects 4,501,889.77 6,524.64 67,814.74 25,000.00 303 Street Capital Projects Fund 0.00 0.00 586.08 0.00 309 Parks Capital Project 0.00 0.00 83.02 0.00 310 Civic Buildings Capital Projects 786,722.38 1,140.21 14,477.41 9,000.00 311 Pavement Preservation 135,381.52 196.21 48,337.03 0.00 312 Capital Reserve Fund 13,621,137.31 19,741.26 187,761.95 50,000.00 313 City Hall Construction Fund 0.00 0.00 952.83 954.00 314 Railroad Grade Separation Projects 762,531.00 1,105.14 13,596.77 0.00 402 Stormwater Management 2,351,465.20 3,408.00 42,105.82 20,000.00 403 Aquifer Protection Fund 1,678,555.24 2,432.75 32,527.14 10,000.00 501 Equipment Rental &Replacement 1,330,491.38 1,928.30 22,917.77 9,500.00 502 Risk Management 220,152.19 319.07 1,419.12 0.00 $ 74,571,268.97 $ 100,763.97 $ 1,287,570.04 $ 468,154.00 "Local Government Investment Pool Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2019\2019 11 30.xlsx CITY OF SPOKANE VALLEY,WA 12/11/2019 Sales Tax Receipts For the Eleven-Month Period Ended November 30, 2019 Month Difference Received 2018 2019 $ February 2,353,128.35 2,530,639.23 177,510.88 7.54% March 1,744,900.00 1,861,849.29 116,949.29 6.70% April 1,757,754.18 1,758,550.64 796.46 0.05% May 2,173,916.87 2,208,350.09 34,433.22 1.58% June 1,991,560.58 2,200,987.91 209,427.33 10.52% July 2,115,585.73 2,333,320.72 217,734.99 10.29% August 2,328,306.22 2,530,196.67 201,890.45 8.67% September 2,238,047.38 2,405,945.26 167,897.88 7.50% October 2,280,671.98 2,504,583.31 223,911.33 9.82% November 2,272,076.06 2,422,514.22 150,438.16 6.62% 21,255,947.35 22,756,937.34 1,500,989.99 7.06% December 2,196,294.60 January 2,170,652.01 25,622,893.96 22,756,937.34 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9%tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% * 8.90% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county-wide and of the total collected, the State distributes 10%of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county-wide and of the total collected, the State distributes 60%of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2019\sales tax collections 2019.xlsx CITY OF SPOKANE VALLEY,WA \ 12/23/2019 Sales Tax Collections- October For the years 2010 through 2019 2019 to 2018 Difference 2010 I 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 I 2018 I 2019 $ % January 1,491,059 1,460,548 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,992,273 2,078,412 2,240,908 162,496 7.82% February 963,749 990,157 1,009,389 1,133,347 1,170,640 1,197,323 1,316,682 1,369,740 1,536,252 1,648,657 112,405 7.32% March 1,018,468 1,015,762 1,067,733 1,148,486 1,201,991 1,235,252 1,378,300 1,389,644 1,564,282 1,549,275 (15,007) (0.96%) April 1,184,137 1,284,180 1,277,621 1,358,834 1,448,539 1,462,096 1,640,913 1,737,933 1,926,551 1,955,470 28,919 1.50% May 1,102,523 1,187,737 1,174,962 1,320,449 1,400,956 1,373,710 1,566,178 1,564,119 1,762,119 1,946,112 183,993 10.44% June 1,123,907 1,248,218 1,290,976 1,389,802 1,462,558 1,693,461 1,641,642 1,751,936 1,871,077 2,067,987 196,910 10.52% July 1,260,873 1,332,834 1,302,706 1,424,243 1,545,052 1,718,428 1,776,653 1,935,028 2,053,961 2,232,342 178,381 8.68% August 1,211,450 1,279,500 1,299,678 1,465,563 1,575,371 1,684,700 1,746,371 1,877,899 1,980,940 2,121,051 140,111 7.07% September 1,191,558 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 1,946,689 2,019,198 2,223,576 204,378 10.12% October 1,269,505 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 1,898,067 2,005,836 2,134,985 129,149 6.44% Collected to date 11,817,229 12,384,556 12,754,608 13,817,462 14,630,233 15,280,040 16,569,885 17,463,328 18,798,628 20,120,363 1,321,735 7.03% November 1,139,058 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 1,768,817 1,925,817 0 December 1,141,012 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 1,856,989 1,918,411 0 Total Collections 14,097,299 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 22,642,856 20,120,363 Budget Estimate 14,410,000 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 22,917,000 Actual over(under)budg (312,701) 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 1,760,956 (2,796,637) Total actual collections as a%of total budget 97.83% 104.51% 108.57% 108.77% 102.65% 103.30% 107.61% 106.23% 108.43% n/a %change in annual total collected (1.06%) 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% 7.37% n/a %of budget collected through October 82.01% 87.15% 89.76% 90.61% 86.11% 86.68% 89.66% 87.97% 90.02% 87.80% %of actual total collected through October 83.83% 83.40% 82.68% 83.30% 83.89% 83.91% 83.32% 82.81% 83.02% n/a Chart Reflecting History of Collections through the Month of October October 25,000,000 •October 20,000,000 ■September ■August 15,000,000 ■July ■June 10,000,000 ■May 5,000,000 ■April . M ■March 0 , , , , , , ■February 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Page 21 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2019\105 hotel motel tax 2019.xlsx CITY OF SPOKANE VALLEY,WA 12/23/2019 Hotel/Motel Tax Receipts through- ctober Actual for the years 2010 through 2019 ' !`d 2019 to 2018 Difference 2010 I 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 I 2018 I 2019 $ % January 22,707 22,212 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 3,113 10.83% February 23,417 22,792 21,549 25,975 26,014 27,111 27,773 26,795 28,878 32,821 3,943 13.65% March 24,232 24,611 25,655 27,739 29,384 32,998 34,330 31,601 31,906 40,076 8,170 25.61% April 39,463 38,230 52,130 40,979 48,246 50,455 52,551 52,242 57,664 59,117 1,453 2.52% May 34,683 33,791 37,478 40,560 41,123 44,283 50,230 50,112 51,777 53,596 1,819 3.51% June 39,935 41,403 43,971 47,850 52,618 56,975 55,060 60,637 62,048 73,721 11,673 18.81% July 47,385 49,312 52,819 56,157 61,514 61,809 65,007 69,337 71,865 84,628 12,763 17.76% August 54,923 57,452 57,229 63,816 70,384 72,697 73,700 76,972 79,368 91,637 12,269 15.46% September 59,419 58,908 64,299 70,794 76,100 74,051 70,305 80,173 79,661 97,531 17,870 22.43% October 41,272 39,028 43,699 43,836 45,604 49,880 55,660 56,631 61,826 77,932 16,106 26.05% Total Collections 387,438 387,740 420,271 441,892 476,411 497,351 516,503 531,710 553,745 642,924 89,179 16.10% November 34,330 37,339 39,301 42,542 39,600 42,376 46,393 47,090 52,868 0 December 26,777 32,523 30,432 34,238 33,256 41,510 33,478 37,180 40,363 0 Total Collections 448,545 457,603 490,004 518,672 549,267 581,237 596,374 615,980 646,976 642,924 Budget Estimate 380,000 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 Actual over(under)budg 68,545 (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 66,976 42,924 Total actual collections as a%of total budget 118.04% 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% n/a %change in annual total collected 5.79% 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% n/a %of budget collected through October 101.96% 80.78% 97.74% 90.18% 89.89% 90.43% 89.05% 91.67% 95.47% 107.15% %of actual total collected through October 86.38% 84.73% 85.77% 85.20% 86.74% 85.57% 86.61% 86.32% 85.59% n/a Chart Reflecting History of Collections through the Month of October October 700,000 600,000 •October •September 500,000 - ■August 400,000 - •July •June 300,000 a ■May 200,000 ■April 1M M-M lim ■March 100,000 - ■February 0 � � ■January 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Page 22 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2019\301 and 302 REET for 2019.xlsx CITY OF SPOKANE VALLEY,WA 12/23/2019 1st and 2nd 1/4% REET Collections through October Actual for the years 2010 through 2019 2019 to 2018 Difference 2010 I 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 I 2018 I 2019 $ % January 59,887 64,128 46,359 56,898 61,192 96,141 104,446 153,661 239,437 120,809 (118,628) (49.54%) February 64,122 36,443 56,115 155,226 67,049 103,508 83,583 124,514 146,892 199,209 52,317 35.62% March 86,204 95,880 71,730 72,172 81,724 165,868 220,637 282,724 310,562 193,913 (116,649) (37.56%) April 99,507 79,681 86,537 90,377 105,448 236,521 205,654 169,060 218,842 347,528 128,686 58.80% May 109,625 124,692 111,627 116,165 198,870 165,748 192,806 202,734 646,397 263,171 (383,226) (59.29%) June 105,680 81,579 124,976 139,112 106,676 347,421 284,897 248,768 277,424 465,044 187,620 67.63% July 84,834 79,629 101,049 128,921 208,199 217,375 248,899 449,654 302,941 327,636 24,695 8.15% August 72,630 129,472 106,517 117,150 172,536 202,525 231,200 472,420 261,626 300,312 38,686 14.79% September 75,812 68,020 63,517 174,070 152,323 179,849 178,046 187,348 259,492 335,824 76,332 29.42% October 93,256 61,396 238,095 117,806 123,505 128,833 253,038 207,895 584,792 225,216 (359,576) (61.49%) Collected to date 851,558 820,921 1,006,521 1,167,897 1,277,521 1,843,789 2,003,208 2,498,778 3,248,405 2,778,662 (469,743) (14.46%) November 72,021 74,753 104,886 78,324 172,227 129,870 186,434 229,800 263,115 0 December 38,725 65,077 74,300 75,429 117,682 157,919 164,180 278,995 288,912 0 Total distributed by Spokane County 962,304 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 3,800,432 2,778,662 Budget estimate 1,380,000 780,000 875,000 975,000 1,100,000 1,400,000 2,000,000 2,000,000 3,000,000 2,800,000 Actual over(under)budget (417,696) 180,751 310,707 346,650 467,429 731,578 353,822 1,007,573 800,432 (21,338) Total actual collections as a%of total budget 69.73% 123.17% 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% 126.68% n/a %change in annual total collected (11.57%) (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% 27.77% 26.36% n/a %of budget collected through October 61.71% 105.25% 115.03% 119.78% 116.14% 131.70% 100.16% 124.94% 108.28% 99.24% %of actual total collected through October 88.49% 85.45% 84.89% 88.37% 81.50% 86.50% 85.10% 83.08% 85.47% n/a Chart Reflecting History of Collections through the Month of October October 3,500,000 ■October 3,000,000 ■September 2,500,000 ■August 2,000,000 ■July ■June 1,500,000 ■May 1,000,000 ■April March 500,000 ■February 0 i !January 2011 2012 2013 2014 2015 2016 2017 2018 2019 Page 23 P:\Finance\Finance Activity Reports\Debt Capacity\2019\debt capacity 2019.xlsx CITY OF SPOKANE VALLEY,WA 1/2/2020 Debt Capacity 2018 Assessed Value for 2019 Property Taxes 9,351,389,045 Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2018 Capacity Utilized Voted(UTGO) 1.00% of assessed value 93,513,890 0 93,513,890 0.00% Nonvoted (LTGO) 1.50% of assessed value 140,270,836 11,715,000 128,555,836 8.35% Voted park 2.50% of assessed value 233,784,726 0 233,784,726 0.00% Voted utility 2.50% of assessed value 233,784,726 0 233,784,726 0.00% 701,354,178 11,715,000 689,639,178 1.67% 2014 LTGO Bonds Road& LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 225,000 135,000 360,000 0 360,000 Bonds 12/1/2015 175,000 125,000 300,000 0 300,000 Repaid 12/1/2016 185,000 130,000 315,000 75,000 390,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 L 12/1/2019 255,000 140,000 395,000 160,000 555,000 1,260,000 795,000 2,055,000 540,000 2,595,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 195,000 660,000 12/1/2026 505,000 0 505,000 :00,000 705,000 12/1/2027 395,000 0 395,000 265,000 600,000 12/1/2028 300,000 0 300,000 2 5,000 515,000 12/1/2029 245,000 0 245,000 2 1,000 465,000 12/1/2030 225,000 0 225,000 22',000 450,000 Bonds 12/1/2031 180,000 0 180,000 23- 000 415,000 Remaining 12/1/2032 130,000 0 130,000 240,000 370,000 12/1/2033 165,000 0 165,000 250,100 415,000 12/1/2034 0 0 0 260,600 260,000 12/1/2035 0 0 0 270,010 270,000 12/1/2036 0 0 0 280,060 280,000 12/1/2037 0 0 0 290,011 290,000 12/1/2038 0 0 0 305,000 305,000 12/1/2039 0 0 0 315,001 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,390,000 590,000 4,980,000 6,735,000 11,715,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 24 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2019\motor vehicle fuel tax collections 2019.xlsx CITY OF SPOKANE VALLEY,WA 12/23/2019 Motor Fuel(Gas)Tax Collections- October ,1s.. For the years 2010 through 2019 ( V 2019 to 2018 Difference 2010 I 2011 I 2012 I 2013 _I 2014 I 2015 I 2016 I 2017 I 2018 I 2019 $ % January 161,298 154,792 159,607 146,145 152,906 152,598 163,918 150,654 162,359 148,530 (13,829) (8.52%) February 145,869 146,353 135,208 145,998 148,118 145,455 163,037 164,807 175,936 181,823 5,887 3.35% March 140,486 141,849 144,297 135,695 131,247 140,999 145,537 138,205 139,826 131,009 (8,817) (6.31%) April 161,721 165,019 153,546 156,529 156,269 157,994 167,304 168,000 168,796 144,080 (24,716) (14.64%) May 158,119 154,700 144,670 151,595 156,850 156,259 171,829 174,211 193,986 185,669 (8,317) (4.29%) June 168,146 158,351 159,827 167,479 161,965 164,872 157,737 174,838 144,308 175,985 31,677 21.95% July 164,221 165,398 160,565 155,348 157,805 168,205 177,427 177,019 194,267 169,733 (24,534) (12.63%) August 176,869 153,361 164,050 173,983 172,308 186,277 177,567 195,780 205,438 195,107 (10,331) (5.03%) September 175,067 173,820 171,651 195,397 173,299 174,505 194,640 184,342 180,874 180,605 (269) (0.15%) October 164,475 158,889 153,022 133,441 160,539 161,520 166,369 163,780 158,062 162,187 4,125 2.61% Collected to date 1,616,271 1,572,532 1,546,443 1,561,610 1,571,306 1,608,684 1,685,365 1,691,636 1,723,852 1,674,728 (49,124) (2.85%) November 168,477 160,461 162,324 164,303 165,871 181,771 176,178 194,814 199,282 0 December 143,257 124,714 138,223 142,140 141,298 153,338 152,787 154,298 148,960 0 Total Collections 1,928,005 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 2,072,094 1,674,728 Budget Estimate 1,900,000 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 2,101,100 Actual over(under)budg 28,005 (17,293) (58,810) (847) 12,075 76,093 930 (8,152) 10,994 (426,372) Total actual collections as a%of total budget 101.47% 99.08% 96.91% 99.95% 100.65% 104.07% 100.05% 99.60% 100.53% n/a %change in annual total collected 0.07% (3.65%) (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% 1.54% n/a %of budget collected through October 85.07% 83.87% 81.14% 83.56% 84.19% 86.13% 83.71% 82.56% 83.64% 79.71% %of actual total collected through October 83.83% 84.65% 83.73% 83.60% 83.65% 82.76% 83.67% 82.89% 83.19% n/a Chart Reflecting History of Collections through the Month of October October 2,000,000 1,800,000 •October 1,600,000 •September 1,400,000 _ •August 1,200,000 _ ■July 1,000,000 •June 800,000 600,000 ■May 400,000 April 200,000 March 0 , , , , , .February 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Page 25 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2019\telephone utility tax collections 2019.xlsx CITY OF SPOKANE VALLEY,WA 12/23/2019 Telephone Utility Tax Collections- For the years 2010 through 2019 2019 to 2018 Difference 2010 I 2011 I 2012 I 2013 I 2014 I 2015 I 2016 I 2017 I 2018 I 2019 $ % January 234,622 241,357 193,818 217,478 210,777 177,948 182,167 162,734 130,196 136,615 6,419 4.93% February 266,041 230,366 261,074 216,552 205,953 212,845 173,971 163,300 164,060 132,538 (31,522) (19.21%) March 264,175 245,539 234,113 223,884 208,206 174,738 177,209 162,536 158,416 138,727 (19,689) (12.43%) April 254,984 238,561 229,565 214,618 206,038 214,431 171,770 157,285 146,519 126,455 (20,064) (13.69%) May 255,056 236,985 227,469 129,270 210,010 187,856 174,512 161,506 149,434 135,704 (13,730) (9.19%) June 251,880 239,013 234,542 293,668 210,289 187,412 170,450 156,023 150,780 129,602 (21,178) (14.05%) July 250,593 244,191 226,118 213,078 205,651 190,984 174,405 157,502 147,281 130,723 (16,558) (11.24%) August 246,261 349,669 228,789 211,929 205,645 185,172 171,909 150,644 148,158 127,303 (20,855) (14.08%) September 240,111 241,476 227,042 210,602 199,193 183,351 170,476 155,977 141,290 128,018 (13,272) (9.39%) October 238,500 237,111 225,735 205,559 183,767 183,739 166,784 153,075 142,925 127,214 (15,711) (10.99%) Collected to date 2,502,223 2,504,268 2,288,265 2,136,638 2,045,529 1,898,476 1,733,653 1,580,582 1,479,059 1,312,899 (166,160) (11.23%) November 247,848 240,246 225,319 212,947 213,454 175,235 166,823 151,208 139,209 0 December 236,065 236,449 221,883 213,097 202,077 183,472 168,832 161,115 140,102 0 Total Collections 2,986,136 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 1,758,370 1,312,899 Budget Estimate 2,800,000 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 1,600,000 Actual over(under)budg 186,136 (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) (141,630) (287,101) Total actual collections as a%of total budget 106.65% 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% 92.55% n/a %change in annual total collected (2.24%) (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) (7.11%) n/a %of budget collected through October 89.37% 83.48% 76.28% 73.68% 74.38% 74.01% 74.09% 79.03% 77.85% 82.06% %of actual total collected through October 83.79% 84.01% 83.65% 83.38% 83.12% 84.11% 83.78% 83.50% 84.12% n/a Chart Reflecting History of Collections through the Month of October 3,000,000 October ■October 2,500,000 September ■August 2,000,000 ■July •June 1,500,000 •May ■April 1,000,000 -1--.- ■March ■February 500,000 ■January 0 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Page 26