2020, 01-14 Regular Meeting Amended AMENDED AGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT
Tuesday,January 14,2020 6:00 p.m.
Spokane Valley City Hall Council Chambers
10210 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
CALL TO ORDER
INVOCATION: Pastor Brad Bruszer,Genesis Church
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF AMENDED AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS
MAYOR'S REPORT
PROCLAMATION: Martin Luther King,Jr. Day
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group.Any member
of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a.Approval of claim vouchers on Jan 14,2020,Request for Council Action Form Total: $3,886,606.64
b.Approval of Payroll for Pay Period Ending December 15,2019: $360,115.69
c.Approval of Payroll for Pay Period Ending December 31,2019: $548,416.65
d.Approval of Council Meeting Minutes of December 10,2019 Formal Format
e.Approval of Council Meeting Minutes of December 12,2019 Special Meeting
f.Approval of Council Meeting Minutes of December 17,2019 Study Session Format
g.Approval of Council Meeting Minutes of January 7,2020 Study Session Format
NEW BUSINESS:
2. Resolution 20-001 Amending Bank Signing Authority—Chelsie Taylor[public comment]
3.Motion Consideration:Barker Rd/BNSF Grade Separation Project Supplemental Agreement—Gloria Mantz
[public comment]
4. Mayoral Appointments: Councilmembers to Various Committees and Boards—Mayor Wick
[public comment]
PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except action items
above, as public comments will be taken on those action items where indicated at the time those items are
discussed. When you come to the podium,please state your name and city residence, spell your last name for
the record,and limit remarks to three minutes.
Council Agenda 01-14-20 Formal Format Meeting Page 1 of 2
ADMINISTRATIVE REPORTS:
5. Valleyfest Contract—Cary Driskell
6. Training: Public Records Act, Open Public Meeting—Cary Driskell,Erik Lamb
7.Advance Agenda—Mayor Wick
INFORMATION ONLY(will not be reported or discussed):
8. Depailnient Report
CITY MANAGER COMMENTS
9.Executive Session: Real Property Acquisition; Potential Litigation, Pending Litigation [RCW
42.30.110(1)(b) and 42.30.110(1)(i)]
Proposed Motion: "I move we adjourn into executive session for approximately 45 minutes to discuss real
property acquisition, and potential and pending litigation, and that no action will be taken upon return to
open session."
ADJOURNMENT
Council Agenda 01-14-20 Formal Format Meeting Page 2 of 2
Proclamation
City of Spokane Valley, Washington
Rev. Dr. Martin Luther King, Jr
WHEREAS, The Rev. Dr. Martin Luther King, Jr., who was born January 15, 1929, devoted his
life to justice and equality for people of all races and economic standings through
non-violent means, which led to the establishment of many federal and local laws
prohibiting discrimination and fostering human rights; and
WHEREAS, Dr. King and the Civil Rights Movement helped change public policy from
segregation to integration, resulting in the repeal of the Post-Reconstruction Era
the passage of the Civil Rights Act of 1964, the Voting
Rights Act of 1965, and other anti-discrimination laws aimed at ending economic,
legal, and social segregation in America; and
WHEREAS, difficulties of today
and tomorrow, I still have a dream, It is a dream that one day this nation will rise
s to be self-evident,
that all men are created nd
WHEREAS, Dr. King
most persistent and urgent question
and
WHEREAS, We acknowledge that Martin Luther King Jr. day is an opportunity to discuss,
WHEREAS, On the third Monday of January, the United States celebrates Martin Luther King
Jr. Day to ensure his legacy is not forgotten.
NOW, THEREFORE I, Ben Wick, Mayor of the City of Spokane Valley, on behalf of the Spokane
Valley Councilmembers, do hereby proclaim and recognize January 20, 2020 as
Martin Luther King, Jr. Day
and I urge Spokane Valley citizens to learn about and honor the legacy of this man and his
mission.
Dated this 14th day of January, 2020.
_______________________
Ben Wick, Mayor
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 14, 2020 Department Director Approval:
Check all that apply: consent ❑ old business ❑ new business ❑ public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT
12/18/2019 8602-8613 $2,079.00
12/18/2019 49410-49460 $514,960.95
12/19/2019 6962; 6977; 6978; 6981; 6982; 6984 $78,753.98
12/19/2019 49461 $7,295.21
12/23/2019 49462-49484 $338,747.13
12/27/2019 49485-49514 $202,951.98
01/03/2020 49515-49555 $1,839,723.19
01/03/2020 49556-49561 $6,514.81
01/03/2020 49562-49569 $444,051.61
01/07/2020 8614-8619 $1,625.00
01/08/2020 49570-49598 $449,903.78
GRANT) TOTAL: $3,886,606.64
Explanation of Fund Numbers found on Voucher Lists
#001 - General Fund 001.090.000.560. General Gov't-Social Services
001.011.000.511. City Council 001.090.000.594 General Gov't-Capital Outlay
001.013.000.513. City Manager
001.013.015.515. Legal Other Funds:
001.016.000. Public Safety 101 — Street Fund
001.018.013.513. Deputy City Manager 103 —Paths &Trails
001.018.014.514. Finance 105 —Hotel/Motel Tax
001.018.016.518. Human Resources 106—Solid Waste
001.040.041. Engineering 120—CenterPlace Operating Reserve
001.040.042. Economic Development 121 —Service Level Stabilization Reserve
001.040.043. Building 122 Winter Weather Reserve
001.076.000.576. Parks&Rec—Administration 204—Debt Service
001.076.300.576. Parks&Rec-Maintenance 301 —REET 1 Capital Projects
001.076.301.571. Parks&Rec-Recreation 302—REET 2 Capital Projects
001.076.302.576. Parks&Rec-Aquatics 303 —Street Capital Projects
001.076.304.575. Parks&Rec- Senior Center 309 Parks Capital Grants
001.076.305.571. Parks&Rec-CenterPlace 310—Civic Bldg. Capital Projects
001.090.000.511. General Gov't- Council related 311 —Pavement Preservation
001.090.000.5 14. General Gov't-Finance related 312—Capital Reserve
001.090.000.517. General Gov't-Employee supply 314—Railroad Grade Separation Projects
001.090.000.518. General Gov't- Centralized Serv. 402 Stormwater Management
001.090.000.519. General Gov't-Other Services 403 —Aquifer Protection Area
001.090.000.540. General Gov't-Transportation 501 Equipment Rental &Replacement
001.090.000.550. General Gov't-Natural & Eco. 502—Risk Management
001.090.000.595. General Gov't-Pavement Preser.
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Voucher Lists
vehlist Voucher List Page: 1
12/18/2019 10:00:54AM Spokane Valley
Bank code : pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
8602 12/18/2019 007085 ADVANCED DERMATOLOGY PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 212 52.00
Total : 52.00
8603 12/18/2019 007659 BOSOLD, KIM PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUT 210.00
Total : 210.00
8604 12/18/2019 007658 COTE, BRANDY PARK REFUND 001.237.10.99 WINTER DAY CAMP REFUND 90.00
Total : 90.00
8605 12/18/2019 007039 GOLD SEAL MECHANICAL PARK REFUND 001.237.10.99 DEPOSIT REFUND: EXECUTIVE CC 156.00
PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00
Total : 366.00
8606 12/18/2019 000979 IRS ENVIRONMENTAL OF WA INC PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 110 52.00
Total : 52.00
8607 12/18/2019 006883 LOOPER, DAVID PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 500.00
Total : 500.00
8608 12/18/2019 007346 MEDVEDEV, IGOR PARK REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: VALL 75.00
Total : 75.00
8609 12/18/2019 007660 MT SPOKANE PEDIATRICS PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOU! 210.00
Total : 210.00
8610 12/18/2019 007653 PACIFIC CATARACT& LASER PARK REFUND 001.237.10.99 DEPOSIT REFUND: ROOM 109 &AI 52.00
Total : 52.00
8611 12/18/2019 003562 PREMERA BLUE CROSS PARK REFUND 001.237.10.99 DEPOSIT REFUND: LARGE MEETII" 52.00
Total : 52.00
8612 12/18/2019 006981 WESTERN PARTITIONS INC PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 210.00
Total : 210.00
8613 12/18/2019 007661 ZIGGY'S HOME IMPROVEMENT PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM!: 210.00
Total : 210.00
Page: 1
vchlist Voucher List Page: 2
12!18/2019 10:00:54AM Spokane Valley
Bank code : pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
12 Vouchers for bank code : pk-ref Bank total : 2,079.00
12 Vouchers in this report Total vouchers : 2,079.00
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: 2
vchlist Voucher List Page: ._.1--
12/1812019 11:51:21AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49410 12/18/2019 000958 AAA SWEEPING LLC 66328 402.402.000.531 STREET SWEEPING 35,435.77
66329 402.402.000.531 STORM DRAIN CLEANING 8,081.88
66355 101.042.000.542 HYDRO-EXCAVATION 383.62
Total : 43,901.27
49411 12/1812019 006937 ADVANCE AUTO PARTS 1921-306455 101.000.000.542 SUPPLIES: SNOWPLOWS 32.65
Total : 32.65
49412 12/18/2019 004278 ARCHITECTS WEST INC 10593 001.090.000.513 PROFESSIONAL SERVICES 3,950.00
Total : 3,950.00
49413 12/18/2019 002326 BATTERIES PLUS BULBS P21748563 101.042.000.542 BATTERIES 39.18
P21806915 001.090.000.519 BATTERIES 39.18
Total : 78.36
49414 12/18/2019 007366 BIG SKY ID CORP PAY APP 5 303.000.276.595 0276-CONSTRUCTION 366,689.67
Total : 366,689.67
49415 12/18/2019 000815 BNSF RAILROAD CO SPOKA062819 101.042.000.542 SIGNAL DAMAGE PARK RD 6-28-19 464.40
Total : 464.40
49416 12/18/2019 000815 BNSF RAILROAD CO SPOKA 073019 101.042.000.542 SIGNAL DAMAGE PARK RD 7-30-20 400.67
Total : 400.67
49417 12/18/2019 000673 BUDGET ARBOR&LOGGING LLC 11-4368 101.042.000.542 TREE REMOVAL 17,696.25
Total : 17,696.25
49418 12/18/2019 007114 CARDINAL INFRASTRUCTURE LLC 1618 001.011.000.511 PROFESSIONAL SERVICES 6,500.00
Total : 6,500.00
49419 12/18/2019 002562 CDA METALS 546077 101.000.000.542 VEHICLE REPAIR& MAINT. SUPPLI 230.13
Total : 230.13
49420 12/18/2019 000101 CDW-G VZG2183 001.090.000.518 COMPUTER HARDWARE NON-CAF 182.63
VZL9262 001.090.000.518 COMPUTER HARDWARE NON-CAF 811.26
Total : 993.89
Page: -
vchlist Voucher List Pager --2-
12/18/2019 11:51:21AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49421 12/18/2019 000571 CODE PUBLISHING COMPANY 65496 001.013.000.513 ELECTRONIC CODE UPDATE 325.00
Total : 325.00
49422 12/18/2019 006443 CRAIG GOODWIN PHOTOGRAPHY 368 001.040.042.558 PHOTOGRAPHY SERVICES 781.25
Total : 781.25
49423 12/18/2019 007651 CSL INT'L LLC FTI0002739 001.013.000.513 PROFESSIONAL SERVICES 5,000.00
Total : 5,000.00
49424 12/18/2019 003624 DEHN, SHELLY EXPENSES 001.018.016.518 EXPENSE REIMBURSEMENT 13.05
Total : 13.05
49425 12/18/2019 001194 DEPT OF ECOLOGY 7222 402.143.70.00 2020 WASTEWATER OPERATOR CI 64.00
Total : 64.00
49426 12/18/2019 007654 DICKSON, EVELYN CSV REFUND 001.000.000.321 CSV ENDORSEMENT REFUND 13.00
Total : 13.00
49427 12/18/2019 002920 DIRECTV INC 36964399665 101.042.000.543 CABLE SERVICE FOR MAINTENAN 71.24
Total : 71.24
49428 12/18/2019 000278 DRISKELL, CARY EXPENSES 001.013.015.515 EXPENSE REIMBURSMENT 99.19
Total : 99.19
49429 12/18/2019 002213 ED-KA MANUFACTURING INC. 13775 101.000.000.542 SERVICE ON SNOWPLOW #218 4,802.21
Total : 4,802.21
49430 12/18/2019 005505 EMERALD SERVICES INC 81566870 101.000.000.542 RECYCLING FOR MAINT. SHOP 174.24
Total : 174.24
49431 12/18/2019 002930 EQUIPMENT WATCH 70316412 001.143.70.00 ESTIMATOR PACKAGE 4,083.71
Total : 4,083.71
49432 12/18/2019 003274 EXCHANGE PUBLISHING LLC 553878 001.013.000.513 LEGAL PUBLICATION 33.75
553879 001.040.043.558 LEGAL PUBLICATION 93.22
554521 001.013.000.513 LEGAL PUBLICATION 33,75
554522 001.040.043.558 LEGAL PUBLICATION 86.90
554523 001.040.042.558 LEGAL PUBLICATION 26.07
Page: —2
vchlist Voucher List Page: --3-
12/18/2019 11:51:21AM Spokane Valley 6.---
Bank
rBank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49432 12/18/2019 003274 003274 EXCHANGE PUBLISHING LLC (Continued) Total : 273.69
49433 12/18/2019 001232 FASTENAL CO WASPK316982 101.000.000.542 SUPPLIES FOR MAINTENANCE SH 305.11
Total : 305.11
49434 12/18/2019 003261 FEHR&PEERS 134274 001.090.000.513 TRAFFIC STUDY 11,468.00
Total : 11,468.00
49435 12/18/2019 001447 FREE PRESS PUBLISHING INC 50530 402.402.000.531 ADVERTISING 104.00
Total : 104.00
49436 12/18/2019 003297 HIGGINS, LEWIS ROD EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 116.48
Total : 116.48
49437 12/18/2019 007655 JOVI LLC 55061.9004 314.000.143.595 CIP 0143 PARCEL 55061.9004 RELC 1,986.05
Total : 1,986.05
49438 12/18/2019 001944 LANCER LTD 0475841 001.040.042.558 SNOW REMOVAL RACK CARDS 54.45
Total : 54.45
49439 12/18/2019 000993 LES SCHWAB TIRE CENTER, OF WA LN( 38700418402 001.040.041.558 TIRES FOR 2013 ESCAPE#4-008 E 684.58
38700418540 001.040.041.558 TIRES FOR 2006 DAKOTA#4-004 742.26
Total : 1,426.84
49440 12/18/2019 001640 MAINTENANCE SOLUTIONS INC 121123106 101.042.000.542 SUPPLIES: STREET DEPT. 400.89
Total : 400.89
49441 12/18/2019 002259 MENKE JACKSON BEYER LLP 419 001.013.015.515 PROFESSIONAL SERVICES 52.00
462 001.013.015.515 PROFESSIONAL SERVICES 494.50
480 314.000.143.595 PROFESSIONAL SERVICES 5,723.00
Total : 6,269.50
49442 12/18/2019 007656 MRSC ROSTERS 50371 001.143.70.00 MEMBERSHIP 425.00
Total : 425.00
49443 12/18/2019 002203 NAPAAUTO PARTS 0538-962714 101.000.000.542 VEHICLE REPAIR& MAINT. SUPPLI 94.73
0538-962753 101.000.000.542 VEHICLE REPAIR&MAINT. SUPPLI 28.30
Page:
vchlist Voucher List Page: 6' -4--
12/18/2019
12/18/2019 11:51:21AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49443 12/18/2019 002203 002203 NAPA AUTO PARTS (Continued) Total : 123.03
49444 12/18/2019 000662 NAT'L BARRICADE &SIGN CO 106519 101.042.000.542 SUPPLIES:STREET 190.08
Total : 190.08
49445 12/18/2019 001546 NORCO INC 31651250643 101.042.000.542 VEHICLE REPAIR&MAINTENANCE 224.64
Total : 224.64
49446 12/18/2019 007154 PAINE HAMBLEN LLP 381117 001.033.099.518 CONTRACT ATTORNEY SERVICES 850.00
Total : 850.00
49447 12/18/2019 002424 PITNEY BOWES GLOBAL 3310180287 001.090.000.518 LEASE CONTRACT 2960758001 1,067.10
Total : 1,067.10
49448 12/18/2019 007133 PRUNTY, CAITLIN EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 74,34
Total : 74.34
49449 12/18/2019 000675 RAMAX PRINTING &AWARDS INC 32365 001.011.000.511 PLAQUE FOR SAM WOOD 101.28
Total : 101.28
49450 12/18/2019 002531 SIX ROBBLEES INC 5-866970 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLI 72.96
Total : 72.96
49451 12/18/2019 000090 SPOKANE CO INFO SYSTEMS 50319236 001.040.043.558 COUNTY IT SUPPORT NOVEMBER 12,943.08
Total : 12,943.08
49452 12/18/2019 000065 STAPLES ADVANTAGE 3432693417 001.011.000.511 OFFICE SUPPLIES: CITY COUNCIL 222.91
3432693427 001.090.000.519 KITCHEN SUPPLIES 54.38
3432693429 001.090.000.519 KITCHEN SUPPLIES 96.25
3432693430 001.090.000.519 KITCHEN SUPPLIES 10.41
3432693432 001.090.000.519 KITCHEN SUPPLIES 54.77
Total : 438.72
49453 12/18/2019 004740 THOMSON REUTERS-WEST 841406932 001.013.015.515 SUBSCRIPTION CHARGES 821.97
Total : 821.97
49454 12/18/2019 005699 UNITED RENTALS 174558318-001 001.033.000.518 RENTAL OF BOOM LIFT TO REPAIF 1,159.87
Page: --4--
vchlist Voucher List Page: 2 —5-
12/18/2019 11:51:21AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice FundlDept Description/Account Amount
49454 12/18/2019 005699 005699 UNITED RENTALS (Continued) Total : 1,159.87
49455 12/18/2019 000964 VOLT MANAGEMENT CORP 43081829 001.090.000.518 HELP DESK TEMP 768.00
43102599 001.090.000.518 HELP DESK TEMP 1,280.00
Total : 2,048.00
49456 12/18/2019 006178 WALTER E NELSON CO 391743 001.040.041.543 COPY PAPER: CPW 130.85
396931 001.040.041.543 COPY PAPER: CPW ENGINEERING 215.41
Total : 346.26
49457 12/18/2019 004989 WASH. STATE RECYCLING ASSN. 3107 001.143.70.00 WSRA2020 MEMBERSHIP RENEW 275.00
Total : 275.00
49458 12/18/2019 003210 WEST CONSULTANTS INC. 012775 402.000.000.531 PROFESSIONAL SERVICES 13,960.76
Total : 13,960.76
49459 12/18/2019 002651 WOODARD,ARNE EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 78.88
Total : 78.88
49460 12/18/2019 001163 ZIGGY'S 1009 745466 101.042.000.543 SUPPLIES: STREET/STORM 278.07
1009 745752 101.042.000.543 SUPPLIES: STREET/STORM 15.35
1009 745801 101.042.000.543 SUPPLIES: STREET/STORM 51.67
1009 745940 101,042.000.543 SUPPLIES: STREET/STORM 645.70
Total : 990.79
51 Vouchers for bank code : apbank Bank total : 514,960.95
51 Vouchers in this report Total vouchers : 514,960.95
Page: .- 5
(7
vchlist Voucher List Page: 1f'
12/19/2019 9:58:02AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount
6962 12/20/2019 002227 IDAHO TAX COMMISSION Ben90728 001.231.50.03 IDAHO STATE TAX BASE:PAYMENT 1,105.03
Total: 1,105.03
6977 12/20/2019 000048 VANTAGE TRANSFER AGENTS,401A PLAN Ben90730 001.231.14.00 401A.PAYMENT 31,886.06
Total: 31,886.06
6978 12/20/2019 000682 EFTPS Ben90732 001.231.11.00 FEDERAL TAXES:PAYMENT 34,276.30
Total: 34,276.30
6981 12/20/2019 007303 VANTAGEPOINTTRANSFERAGENTS,457 RO Ben90734 001.231.23.00 457 ROTH OPTION:PAYMENT 1,323.25
Total: 1,323.25
6982 12/20/2019 000145 VANTAGEPOINT TRANSFER AGENTS,457 PU Ben90736 001.231.18.00 457 DEFERRED COMPENSATION:PAYI 9,460.03
Total: 9,460.03
6984 12/20/2019 000162 VANTAGE TRANSFER AGENTS,401A EXEC PL Ben90738 001.231.14.00 401 EXEC PLAN:PAYMENT 703.31
Total: 703.31
6 Vouchers for bank code: apbank Bank total: 78,753.98
6 Vouchers in this report Total vouchers: 78,753.98
Page: `-4---
vchlist Voucher List Page: 4--
12/19/2019
—/2119/2019 3:09:01 PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49461 12/19/2019 007663 TRAILER BOSS 12-19-2019 101.000.099.594 TRAILER 7,295.21
Total : 7,295.21
1 Vouchers for bank code : apbank Bank total : 7,295.21
1 Vouchers in this report Total vouchers : 7,295.21
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: ��
/6.
vchlist Voucher List Page: -t--
12/23/2019
`12/23/2019 1:41:12PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49462 12/23/2019 007136 AMAZON CAPITAL SERVICES INC 19X9-JLMF-63GP 001.040.042.558 OFFICE SUPPLIES 17.01
Total : 17.01
49463 12/23/2019 004278 ARCHITECTS WEST INC 10594 309.000.305.594 0306-DESIGN SERVICES 2,100.00
Total : 2,100.00
49464 12/23/2019 002891 BASIN SOD INCORPORATED 43139 001.013.000.513 SUPPLIES 60.00
Total : 60.00
49465 12/23/2019 000673 BUDGET ARBOR& LOGGING LLC 11-4374 101.042.000.542 TREE REMOVAL 2,395.80
Total : 2,395.80
49466 12/23/2019 000101 CDW-G VZM3178 001.090.000.518 MONITOR REFRESH 4,780.01
Total : 4,780.01
49467 12/23/2019 001888 COMCAST 12/17/19-1/16/20 001.076.305.575 INTERNET/PHONE: CENTERPLACE 400.80
12/18/19-1/17/20 001.090.000.518 INTERNET: CITY HALL 106.18
Total : 506.98
49468 12/23/2019 000683 DAVID EVANS &ASSOCIATES 456464 311.000.285.595 19-129-TRAFFIC ENGINEERING 14,132.16
Total : 14,132.16
49469 12/23/2019 000365 DEPT OF LICENSING DOL-2020 TRAILER 101.042.000.543 TRAILER REGISTRATION 54.75
Total : 54.75
49470 12/23/2019 000999 EASTERN WAATTORNEY SVC INC 124990 001.013.015.515 PROFESSIONAL SERVICES 65.00
Total : 65.00
49471 12/23/2019 003682 EPIC LAND SOLUTIONS INC 1119-0857 303.000.249.595 0249-REAL ESTATE SERVICES 1,036.13
Total : 1,036.13
49472 12/23/2019 003274 EXCHANGE PUBLISHING LLC 553876 309.000.304.594 AD FOR BIDS 69.75
Total : 69.75
49473 12/23/2019 001447 FREE PRESS PUBLISHING INC 50529 309.000.304.594 AD FOR BIDS 152.00
50543 001.013.000.513 LEGAL PUBLICATION 105.75
50546 001.040.043.558 LEGAL PUBLICATION 96.05
Page: --4----
//
vchlist Voucher List Page: e-
12/23/2019 1:41:12PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49473 12/23/2019 001447 001447 FREE PRESS PUBLISHING INC (Continued) Total : 353.80
49474 /2/2312019 002043 HDR ENGINEERING INC 1200231136 303.000.273.518 0273- DESIGN SERVICES 51,945.01
1200236627 303.000.273.518 0273- DESIGN SERVICES 48,703.62
Total : 100,648.63
49475 12/23/2019 007655 JOVI LLC 55061.9004-A 314.000.143.595 CIP 0143 PARCEL 55061.9004-A RE 19,791.49
Total : 19,791.49
49476 12/23/2019 006328 KREM-TV 12-2019 SUMMARY BILL 001.040.042.558 ADVERTISING 3,000.00
Total : 3,000.00
49477 12/23/2019 000652 OFFICE DEPOT INC. 415956609001 001.018.014.514 OFFICE SUPPLIES: FINANCE 30.54
415959430001 001.018.014.514 OFFICE SUPPLIES: FINANCE 3.47
416612958001 001.090.000.518 SMALL TOOLS/MINOR EQUIP.-GEP 17.40
Total : 51.41
49478 12/23/2019 007280 PATTERSON, MARCI EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 43.69
Total : 43.69
49479 12/2312019 000001 SPOKANE CO TREASURER 110100254 101.042.000.542 NOVEMBER 2019 ENGINEERING 53,980.24
51505200 001.016.000.523 DECEMBER 2019 INMATE HOUSING 116,443.56
Total : 170,423.80
49480 12/23/2019 000324 SPOKANE CO WATER DIST#3 1763 311.000.297.595 WSA 1 &2 INTERTIE ENG 7,201.91
Total : 7,201.91
49481 12/23/2019 000093 SPOKESMAN-REVIEW,THE 0000011160 314.000.143.595 ADVERTISING ACCT 42365 1,369.41
Total : 1,369.41
49482 12/23/2019 006413 THOMPSON, LINDA EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 2,672.49
Total : 2,672.49
49483 12/23/2019 005486 TRANSPO GROUP USA INC 24032 303.000.259.595 0259-PROFESSIONAL SERVICES 7,892.91
Total : 7,892.91
49484 12/23/2019 000014 TYLER TECHNOLOGIES INC. 045-285956 001.090.000.518 IT SUPPORT 80.00
Page: -2-
vchlist Voucher List Page: / —3-
12123/2019 1:41:12PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49484 12/23/2019 000014 000014 TYLER TECHNOLOGIES INC. (Continued) Total : 80.00
23 Vouchers for bank code : apbank Bank total : 338,747.13
23 Vouchers in this report Total vouchers : 338,747.13
I,the undersigned,do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: —3-----
vehlist Voucher List Page: `1-
12/27/2019 2:38:33PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49485 12/27/2019 000394 AM LANDSHAPER INC PAY APP 1 309.000.307.594 0307-CONSTRUCTION CONTRACT 17,627.67
PAY APP 2 309.000.307.594 0307-CONSTRUCTION CONTRACT 17,647.42
Total : 35,275.09
49486 12/27/2019 007136 AMAZON CAPITAL SERVICES INC IFKK-H1 F7-1RYR 001.040.043.558 SUPPLIES FOR BUILDING DEPT 114.85
Total : 114.85
49487 12/27/2019 000030 AVISTA Nov 2019 001.076.300.576 UTILITIES: PARKS MASTER AVISTA 8,246.64
Nov 2019 101.042.000.542 UTILITIES: PW MASTER AVISTA NC 26,863.21
Total : 35,109.85
49488 12/27/2019 001889 BANNER FURNACE/FUEL BLD-2019-3674 001.040.043.345 PERMIT REFUND: BLD-2019-3674 64.58
Total : 64.58
49489 12/27/2019 007665 BIRCH, RONALD BLD-2019-3688 001.040.043.345 PERMIT REFUND: BLD-2019-3688 19.48
Total : 19.48
49490 12/27/2019 000572 CARTER, CAROL Expenses 001.076.305.575 EXPENSE REIMBURSEMENT 25.88
Total : 25.88
49491 12/27/2019 001169 CITY OF SPOKANE VALLEY 12./5/2019 001 040.041.543 PETTY CASH: 18639,40,41,42,44,45 57.30
Total : 57,30
49492 12/27/2019 000840 CLARY,AARON Expenses 402.402.000.531 EXPENSE REIMBURSEMENT 587.44
Total : 587.44
49493 12/27/2019 007650 CONSTRUCTION SERVICES 2080-1-2019 001.033.099.518 WALL REPAIR CITY HALL 86,104.62
Total : 86,104.62
49494 12/27/2019 000795 EARTHWORKS RECYCLING INC. 362826 001.076.305.575 RECYCLING COLLECTION AT CEN- 27.50
Total : 27.50
49495 12/27/2019 002308 FINKE, MELISSA Dec 2019 001.076.301.571 INSTRUCTOR PAYMENT 1,953.75
Total : 1,953.75
49496 12/27/2019 007652 FIRE CONTROL SPRINKLER SYSTEMS 19-111119-1 001.076.305.575 FIVE YEAR INSPECTION OF WET F 1,028.02
19-111119-2 001.076-305.575 FIRE CONTROL SPRINKLER SYSTf 17.99
Page: --1
vchlist Voucher List Page: —2--
12/27/2019 2:38:33PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49496 12/27/2019 007652 007652 FIRE CONTROL SPRINKLER SYSTE1 (Continued) Total : 1,046.01
49497 12/27/2019 001794 GOLD SEAL PLUMBING BLD-2019-3680 001.040.043.345 PERMIT REFUND: BLD-2019-3680 51.25
Total : 51.25
49498 12/27/2019 000007 GRAINGER 9363996910 001.016.016.521 SUPPLIES FOR PRECINCT 37.57
Total : 37.57
49499 12/27/2019 005353 INTERMOUNTAIN MATERIALS 11418 001.033.099.518 M19698 CITY HALL MICROPILES M, 3,685.06
Total : 3,685.06
49500 12/27/2019 007109 LSB CONSULTING ENGINEERS PLLC 6036 001.033.099.518 PROFESSIONAL SERVICES 1,276.59
Total : 1,276.59
49501 12/27/2019 000132 MODERN ELECTRIC WATER CO Nov 2019 001.076.302.576 UTILITIES: NOV 2019 PARKS 1,443.02
NOV 2019 101.042.000.542 UTILITIES: NOV 2019 CPW 12,562.53
Total : 14,005.55
49502 12/27/2019 007664 POOLE, HEIDI BLD-2019-3685 001.040.043.345 PERMIT REFUND: BLD-2019-3685 38.95
Total : 38.95
49503 12/27/2019 002592 PURE FILTRATION PRODUCTS 57645 001.016.016.521 SUPPLIES FOR PRECINCT 170.28
57648 001.033.000.518 FILTERS FOR CITY HALL 270.25
Total : 440.53
49504 12/27/2019 007142 SCJ ALLIANCE 58133 001.040.043.558 PROFESSIONAL SERVICES 4,955.00
Total : 4,955.00
49505 12/27/2019 005012 SPOKANE CO ENVIRONMENTAL DEC 2019 001.076.302.576 SPOKANE CO SEWER CHRGS: DE 1,605.93
Total : 1,605.93
49506 12/27/2019 000324 SPOKANE CO WATER DIST#3 Dec 2019 402.402.000.531 WATER CHARGES FOR DEC 2019 a 97.78
Dec 2019 402.402.000.531 WATER CHARGES FOR DEC 2019 4 137.83
Total : 235.61
49507 12/27/2019 000093 SPOKESMAN-REVIEW, THE 2916468 001.076.000.576 SUBSCRIPTION FOR CENTERPLAC 156.00
Total : 156.00
Page: 2
vchlist Voucher List Page: —3--
12/27/2019 2:38:33PM Spokane Valley /5--
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49508 12/27/2019 007107 STANTEC CONSULTING SVCS INC 1586515 001.040.043.558 PROFESSIONAL SERVICES 6,566.75
Total : 6,566.75
49509 12/27/2019 001969 SUNSHINE DISPOSAL 1518474 101.042.000.542 TRANSFER STATION CPW: NOV 20 345.88
Total : 345.88
49510 12/27/2019 007054 ULMER, NICOLE Expenses 001.076.305.575 EXPENSE REIMBURSMENT 25.87
Total : 25.87
49511 12/27/2019 003175 VISIT SPOKANE Nov 2019 105.000.000.557 2019 LODGING TAX GRANT REIMB 4,000.00
Total : 4,000.00
49512 12/27/2019 000038 WASTE MANAGEMENT OF SPOKANE 0070960-1518-0 101.042.000.542 WASTE MGMT:VACTORING WAST 4,110.61
Total : 4,110.61
49513 12/27/2019 000066 WCP SOLUTIONS 11503810 001.076.305.575 SUPPLIES FOR CENTERPLACE 409.38
11503811 001.076.305.575 SUPPLIES FOR CENTERPLACE 268.44
Total : 677.82
49514 12/27/2019 007231 WESTERN EXTERMINATOR COMPANY 2210143 001.016.016.521 PEST MGMT SERVICES AT PRECIN 189.49
2210145 001.033.000.518 PEST MGMT SERVICES AT CITY HE 161.17
Total : 350.66
30 Vouchers for bank code : apbank Bank total : 202,951.98
30 Vouchers in this report Total vouchers : 202,951.98
Page: —
vchlist Voucher List Page: ` `"r
01!0312020 7:45:57AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49515 1/3/2020 007055 ACCESS UNLIMITED&SECURITY 15168 001.090.000.518 LYNX 4OUTPUTAND 4 INPUT REL. 3,103.65
15169 001.090.000.518 LYNX, SMS PRO 5K SMS/YEAR 1,764.18
Total : 4,867.83
49516 1/3/2020 003337 ARROW CONSTRUCTION SUPPLY INC 260371 101.000.000.542 SUPPLIES: MAINTENANCE SHOP 312.82
Total : 312.82
49517 1/3/2020 002517 BROWN BEARING CO INC 9501002993 101.000.000.542 VEHICLE REPAIR& MAINT. SUPPU 7.26
Total : 7.26
49518 1/3/2020 002562 CD'A METALS 548696 101.000.000.542 VEHICLE REPAIR& MAINT. SUPPLU 49.99
Total : 49.99
49519 1/3/2020 000101 CDW-G WDS1323 001.090.000.518 MICROSOFT OFFICE STANDARD E 8,158.79
WDV2784 001.090.000.518 INK FOR GIS PLOTTER 598.68
Total : 8,757.47
49520 1/3/2020 000322 CENTURYLINK DECEMBER 2019 001.076.000.576 2019 PHONE SVCS:ACCT 509214-I 585.83
Total : 585.83
49521 1/3/2020 001880 CROWN WEST REALTY LLC DEC 2019/JAN 2020 101.042.000.543 COMMON AREA CHARGES FOR MI 293.38
Total : 293.38
49522 1/3/2020 003624 DEHN, SHELLY EDUCATION 001.018.016.518 EDUCATION REIMBURSEMENT 4,000.00
Total : 4,000.00
49523 1/3/2020 002604 DELL FINANCIAL SERVICES LLC 80248849 001.090.000.548 COMPUTER LEASE: 001-8922117-0 806.78
80248850 001.090.000.548 COMPUTER LEASE: 001-8922117-0 266.18
Total : 1,072.96
49524 113/2020 002604 DELL FINANCIAL SERVICES LLC 80248845 001.090.000.548 COMPUTER LEASE: 001-8922117-0 139.58
80248846 001.090.000.548 COMPUTER LEASE: 001-8922117-0 658.51
80248847 001.090.000.548 COMPUTER LEASE: 001-8922117-0 368.09
80248848 001.090.000.548 COMPUTER LEASE: 001-8922117-0 187.76
Total : 1,353.94
49525 1/3/2020 001194 DEPT OF ECOLOGY 2020-WAR046507 402.402.000.531 MUNICIPAL STORM WATER PHASE 39,072.09
Page: ..–t—____
i
vchlist Voucher List Page:
0110312020 7:45:57AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49525 1/3/2020 001194 001194 DEPT OF ECOLOGY (Continued) Total : 39,072.09
49526 1/3/2020 003392 EPICENTER SERVICES LLC 2019-17 106.000.000.537 PROFESSIONAL SERVICES 594.00
Total : 594.00
49527 1/3/2020 003274 EXCHANGE PUBLISHING LLC 553877 101.042.000.542 ADVERTISING 48.00
555158 001.040.042.558 LEGAL PUBLICATION 24.74
555159 001.013.000.513 LEGAL PUBLICATION 20.54
555160 001.040.043.558 LEGAL PUBLICATION 79.79
555161 001.013.000.513 LEGAL PUBLICATION 48.19
555162 001.040.043.558 LEGAL PUBLICATION 79.79
555163 001.040.043.558 LEGAL PUBLICATION 80.58
Total : 381.63
49528 1/3/2020 001232 FASTENAL CO IDLEW146542 101.000.000.542 SAFETY SUPPLIES FOR MAINTEW 12.71
WASPK319080 101.000.000.542 SUPPLIES FOR MAINTENANCE SH 31.58
Total : 44.29
49529 1/3/2020 001447 FREE PRESS PUBLISHING INC 50557 001.040.042.558 LEGAL PUBLICATION 52.80
50559 001.040.043.558 LEGAL PUBLICATION 87.55
50560 001.040.043.558 LEGAL PUBLICATION 70.55
50561 001.013.000.513 LEGAL PUBLICATION 51.85
50585 001.013.000.513 LEGAL PUBLICATION 36.80
50586 001.040.043.558 LEGAL PUBLICATION 164.80
50588 001.040.043.558 LEGAL PUBLICATION 89.25
Total : 553.60
49530 1/3/2020 000007 GRAINGER 9384076148 101.042.000.542 SUPPLIES: STREET 39.03
Total : 39.03
49531 1/3/2020 000692 GUS JOHNSON FORD 912665 001.040.043.558 SERVICE#4-009 2014 FORD ESCA 491.67
Total : 491.67
49532 1/3/2020 007671 HORROCKS ENGINEERS INC 53167 001.040.041.558 PROFESSIONAL SERVICES 4,025.00
53602 001.040.041.558 PROFESSIONAL SERVICES 3,565.00
Total : 7,590.00
49533 1/3/2020 002538 HYDRAULICS PLUS INC 23404 101.000.000.542 REPAIR PARTS FOR FLEET 5-210 (: 1,107.15
Page: •2
l
vchlist Voucher List Page: t6 —3-
01/03/2020 7:45:57AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49533 1/3/2020 002538 002538 HYDRAULICS PLUS INC (Continued) Total : 1,107.15
49534 1/3/2020 004632 LEVEL 3 COMMUNICATIONS 87463072 001.090.000.518 TELECOM SERVICES 1.447.65
Total : 1,447.65
49535 1/3/2020 001640 MAINTENANCE SOLUTIONS INC 121723110 101.042.000.542 SUPPLIES FOR STREET DEPT 302.35
Total : 302.35
49536 1/3/2020 007672 MULTICARE CENTERS OF 133375 101.000.000.542 EMPLOYEE PHYSICAL EXAMS 870.00
Total : 870.00
49537 1/3/2020 002203 NAPA AUTO PARTS 0538-964620 101.042.000.542 SMALL TOOLS/MINOR EQUIP.:STF 20.39
Total : 20.39
49538 1/3/2020 001546 NORCO INC 31681906725 101.042.000.542 SUPPLIES FOR STREET DEPT 10.65
Total : 10.65
49539 1/3/2020 000652 OFFICE DEPOT INC. 411238493001 001.076.000.576 OFFICE SUPPLIES: CENTERPLACE 235.25
411250652001 001.076.000.576 OFFICE SUPPLIES: CENTERPLACE 317.52
418318641001 001.018.016.518 OFFICE SUPPLIES: HR 204.87
Total : 757.64
49540 1/3/2020 000307 OFFICE OF THE STATE TREASURER NOVEMBER 2019 001.016.000.589 STATE REMITTANCE 33,164.98
Total : 33,164.98
49541 1/3/2020 002616 ROADWISE INC 58324 101.000.000.542 LIQUID MAG 6,507.20
58325 101.000.000.542 LIQUID MAG 6,507.20
58346 101.000.000.542 LIQUID MAG 6,509.07
58347 101.000.000.542 LIQUID MAG 6,505.32
Total : 26,028.79
49542 1/3/2020 000031 ROYAL BUSINESS SYSTEMS IN117230 001.040.043.558 DECEMBER 2019 COPIER COSTS 892.19
Total : 892.19
49543 1/3/2020 002520 RWC GROUP 113173N 101.000.000.542 VEHICLE REPAIR& MAINT. SUPPLI 173.27
113593N 101.000.000.542 VEHICLE REPAIR& MAINT. SUPPLI 214.70
CM113173N 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI -30.32
Page: -3-
vchlist Voucher List Page: '11 -4-
01/03/2020 7:45:57AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49543 1/3/2020 002520 002520 RWC GROUP (Continued) Total : 357.65
49544 1/3/2020 002531 SIX ROBBLEES INC 5-865675 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI 75.24
5-867362 101.000.000.542 VEHICLE REPAIR&MAINT. SUPPLI 23.91
Total : 99.15
49545 1/3/2020 000308 SPOKANE CO PROSECUTING ATTY NOVEMBER 2019 001.016.000.589 CRIME VICTIMS COMPENSATION F 478.42
Total : 478.42
49546 1/3/2020 000001 SPOKANE CO TREASURER 51505214 001.016.016.521 WORK CREW INVOICE NOVEMBEF 5,037.60
9020100581 001.090.000.514 2019 GENERAL ELECTION 29,709.06
Total : 34,746.66
49547 1/3/2020 002540 SPOKANE HOUSE OF HOSE INC. 787002 101.000.000.542 VEHICLE REPAIR& MAINT.SUPPLI 144.94
Total : 144.94
49548 1/3/2020 004099 SPOKANE VALLEY ACE HARDWARE 026667 101.042.000.542 SMALL TOOLS/MINOR EQUIP.: STF 34.29
Total : 34.29
49549 1/3/2020 000065 STAPLES ADVANTAGE 3432693422 001.040.043.558 OFFICE SUPPLIES: COMM. DEV. 100.90
Total : 100.90
49550 1/3/2020 007159 THE HOME DEPOT PRO 524865045 101.042.000.543 SUPPLIES FOR MAINTENANCE SH 92.78
525112801 101.042.000.543 SUPPLIES FOR MAINTENANCE SH -33.98
525112827 101.042.000.543 SUPPLIES FOR MAINTENANCE SH 48.94
Total : 107.74
49551 1/3/2020 002597 TWISTED PAIR ENTERPRISES LLC 12182019 001.011.000.511 BROADCASTING COUNCIL MTGS 460.00
Total : 460.00
49552 1/3/2020 000964 VOLT MANAGEMENT CORP 43122873 001.090.000.518 HELP DESK TEMP 1,024.00
43142677 001.090.000.518 HELP DESK TEMP 1,024.00
Total : 2,048.00
49553 1/3/2020 002363 WESTERN STATES EQUIPMENT CO IN001176584 101.000.000.542 GRADER RENTAL 5,629.26
Total : 5,629.26
49554 1/3/2020 005507 WINTER EQUIPMENT CO INC IV43023 101.000.000.542 VEHICLE REPAIR& MAINT. SUPPL! 745.32
Page: -V—
vchlist Voucher List Page:
01/03/2020 7:45:57AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49554 1/3/2020 005507 005507 WINTER EQUIPMENT CO INC (Continued) Total : 745.32
49555 1/3/2020 001163 ZIGGY'S 1009 746025 101.042,000.543 SUPPLIES: COLD MIX STORAGE SI -43.39
1009 746074 101.042.000.543 SUPPLIES: COLD MIX STORAGE SI 789.79
1009 746903 101.042.000.543 SUPPLIES: COLD MIX STORAGE SI 276.88
Total : 1,023.28
8618871 12131/2019 000001 SPOKANE CO TREASURER 9290201664 001.016.000.521 LE CONTRACT BILLING DECEMBEI 1,659,078.00
Total : 1,659,078.00
42 Vouchers for bank code : apbank Bank total : 1,839,723.19
42 Vouchers in this report Total vouchers : 1,839,723.19
I,the undersigned, do certify under penalty of perjury,
that the materials have been furnished,the services
rendered,or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley,and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: -5—
vchlist Voucher List Page: �t
01/03/2020 11:07:49AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49556 1/3/2020 001606 BANNER BANK 6368 Dec 2019 001.090.000.518 VISIONECT 20.10
6368 Dec 2019 001.040.042.558 GREATER SPOKANE INC 550.00
6368 Dec 2019 001.040.043.524 AWC 50.00
6368 Dec 2019 001.013.000.513 ENGRAVING,AWARDS &GIFTS 255.00
6368 Dec 2019 001.016.016.521 HOME DEPOT 234.11
6368 Dec 2019 001.040.041.558 DISHMAN DODGE 416.01
6368 Dec 2019 001.033.000.518 HOME DEPOT 121.49
6368 Dec 2019 101.042.000.542 BEST BUY 658.78
6368 Dec 2019 001.040.041.543 EVENTBRITE 60.00
6368 Dec 2019 402.402.000.531 GREEN RIVER COMMUNITY COLLE 42.00
6368 Dec 2019 101.042.000.543 EMPIRE BOLT&SCREW 82.50
6368 Dec 2019 101.042.000 543 EMPIRE BOLT& SCREW 43.08
Total : 2,533.07
49557 1/3/2020 001606 BANNER BANK 9392 Dec 2019 001.143.70.00 WABO 185.00
9392 Dec 2019 001.033.000.518 QUALITY PLUMBING SUPPLY 650.00
9392 Dec 2019 001.033.000.518 TARGET 25.58
Total : 860.58
49558 1/3/2020 001606 BANNER BANK 8599 Dec 2019 001.076.305.575 GREATER SPOKANE VALLEY CHAP 45.00
8599 Dec 2019 001.076.305.575 WAYFAIR.COM 65.33
8599 Dec 2019 001-076.305.575 SPOKANE SUNSCREEN 57.72
8599 Dec 2019 001.076.305.575 VIP PRODUCTIONS 95.78
8599 Dec 2019 001.076.305.575 HOME DEPOT 153.97
8599 Dec 2019 001.076.305.575 HOME DEPOT 326.48
8599 Dec 2019 001.076.305.575 THE PLANT FARM-CREACH GREE 378.97
8599 Dec 2019 001.076.305.575 THE PLANT FARM-CREACH GREE -71.87
8599 Dec 2019 001.076.301.571 S&S WORLDWIDE 181.98
8599 Dec 2019 001.076.305.575 WAYFAIR.COM -56.02
Total : 1,177.34
49559 1/3/2020 001606 BANNER BANK 8573 Dec 2019 001.018.016.518 ROSAUERS 58.21
8573 Dec 2019 106.143.70.00 SWANA 268.00
8573 Dec 2019 101.143.70.00 IMSA NW CHAPTER 100.00
8573 Dec 2019 001.143.70.00 DEPT OF LICENSING 116.00
8573 Dec 2019 001.040.041.543 INDEED 272.69
Page: `7---
vchlist Voucher List Page: --2-
01/03/2020 11:07:49AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49559 1/3/2020 001606 001606 BANNER BANK (Continued) Total : 814.90
49560 1/3/2020 001606 BANNER BANK 8557 Dec 2019 001.011.000.511 SPOKANE VALLEY HERITAGE MUS 20.00
8557 Dec 2019 001.011.000.511 FINANCE CHARGE 3.48
8557 Dec 2019 001.011.000.511 GREATER SPOKANE VALLEY CHAP 270.00
8557 Dec 2019 001.011.000.511 AWC 135.00
8557 Dec 2019 001.011.000.511 AWC 45.00
Total : 473.48
49561 1/3/2020 001606 BANNER BANK 5214 Dec 2019 001.040.041.543 HOTEL MURANO 142.24
5214 Dec 2019 001.143.70.00 ALASKAAIRLINES 256.60
5214 Dec 2019 001.143.70.00 ALASKAAIRLINES 256.60
Total : 655.44
6 Vouchers for bank code apbank Bank total : 6,514.81
6 Vouchers in this report Total vouchers : 6,514.81
Page: -2--
r '1 c L --'
vchlist Voucher List Pager
01/03/2020 12:47:52PM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49562 1/3/2020 000566 AGING& LONG-TERM CARE EA WA 2020 001.090.000.518 FINANCIAL SUPPORT 2020 12,020.00
Total : 12,020.00
49563 1/3/2020 000277 AWC 78559 001.011.000.511 SPOKANE VALLEY MEMBERSHIP F 67,718.00
Total : 67,718.00
49564 1/3/2020 000322 CENTURYLINK Dec 19-Jan 19 2020 001.090.000.518 CITY HALL PHONES 282.72
Total : 282.72
49565 1/3/2020 002604 DELL FINANCIAL SERVICES LLC 80248628 001.090.000.548 COMPUTER LEASE: 001-8922117-0 231.89
Total : 231.89
49566 1/3/2020 000179 GFOA 0231582 001.018.014.514 2020 DUES:TAYLOR, DUFFEY, DOI 640.00
Total : 640.00
49567 1/3/2020 000273 SRTC TS-2142 101.042.000.542 2020 MEMBERSHIP DUES 25,147.00
Total : 25,147.00
49568 1/3/2020 000098 WA CITIES INSURANCE AUTHORITY 14755 502.502.000.518 2020 LIABILITY/PROGRAM ASSESS 337,987.00
Total : 337,987.00
49569 1/3/2020 004754 WAPRO 381 001.013.000.513 2020 RENEWAL C. KOUDELKA 25.00
Total : 25.00
8 Vouchers for bank code : apbank Bank total : 444,051.61
8 Vouchers in this report Total vouchers : 444,051.61
Page: -1--
G,/
vchlist Voucher List Page: -1---
01/07/2020 10:15:19AM Spokane Valley
Bank code : pk-ref
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
8614 1/7/2020 004379 AMERICAN BEHAVIORAL HEALTH SYS PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT RM/SM 210.00
Total : 210.00
8615 1/7/2020 007676 CRYSTAL FONTZ AMERICA INC PARK REFUND 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI 210.00
Total : 210.00
8616 1/7/2020 006435 JETSEAL INC PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT RM/SM 210.00
Total : 210.00
8617 1/7/2020 007674 KOOTENAI HEART CLINICS NW PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT RM/SM 420.00
Total : 420.00
8618 1/7/2020 007675 VINNIKOV, LARION PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM!: 500.00
Total : 500.00
8619 1/7/2020 006706 WESCHE, SHANNON PARK REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: MIRA 75.00
Total : 75.00
6 Vouchers for bank code : pk-ref Bank total : 1,625.00
6 Vouchers in this report Total vouchers : 1,625.00
Page: _-
vchlist Voucher List Page:
01/08/2020 9:55:50AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49570 1/8/2020 001081 ALSCO LSP02243212 001.016.016.521 FLOOR MAT SERVICE AT PRECINC 24.49
Total : 24.49
49571 1/8/2020 003775 AM HARDWARE 44394 001.076.305.575 SUPPLIES FOR CENTERPLACE 393.80
Total : 393.80
49572 1/8/2020 007136 AMAZON CAPITAL SERVICES INC 131Y-QM-YXRC 001.076.301.571 SUPPLIES FOR RECREATION PRO 17.40
Total : 17.40
49573 1/8/2020 000334 ARGUS JANITORIAL LLC INV06384 001.033.000.518 JANITORIAL SVCS: CITY HALL, PRI 9,551.77
Total : 9,551.77
49574 1/8/2020 002891 BASIN SOD INCORPORATED 43060 309.000.280.594 SUPPLIES FOR APPLEWAY TRAIL 21.78
Total : 21.78
49575 1/8/2020 002326 BATTERIES PLUS BULBS P21388163 001.016.016.521 SUPPLIES FOR PRECINCT 52.00
Total : 52.00
49576 1/8/2020 006447 BILL'S HEATING AND AIR BLD-2019-3428 001.040.043.322 PERMIT REFUND: BLD-2019-3428 77.00
Total : 77.00
49577 1/8/2020 000918 BLUE RIBBON LINEN SUPPLY INC 0118628 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 86.17
0120590 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 86.17
0122525 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 86.17
0124488 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 153.99
S0228952 001.076.305.575 LINEN SERVICE AND SUPPLY ATC 466.82
S0230804 001.076.305.575 LINEN SERVICE AND SUPPLY ATC 1,171.80
S0230874 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 627.37
82308042 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 231.26
S2308742 001.076.305.575 LINEN SERVICE AND SUPPLY AT C 112.27
Total : 3,022.02
49578 1/8/2020 001137 COLLIER, BRANT Expenses 101.042.000.542 EXPENSE REIMBURSEMENT 221.96
Total : 221.96
49579 1/8/2020 007673 DIBBLE ENGINEERS INC 25183 001.033.099.518 CITY HALL STRUCTURAL REVIEW 3,073.49
25184 001.033.099.518 CITY HALL STRUCTURAL REVIEW 8,217.50
Page: '-----
vchlist Voucher List Page:
01/08/2020 9:55:50AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49579 1/8/2020 007673 007673 DIBBLE ENGINEERS INC (Continued) Total : 11,290.99
49580 1/8/2020 003717 DURHAM SCHOOL SERVICES LP 9138534 001.076.301.571 TRANSPORTATION FOR SUMMER I 234.86
91722564 001.076.301.571 TRANSPORTATION FOR SUMMER I 134.38
91722588 001.076.301.571 TRANSPORTATION FOR SUMMER I 317.79
91733035 001.076.301.571 TRANSPORTATION FOR SUMMER I 136.20
91733052 001.076.301.571 TRANSPORTATION FOR SUMMER I 266.34
91736134 001.076.301.571 TRANSPORTATION FOR SUMMER I 192.50
91736713 001.076.301.571 TRANSPORTATION FOR SUMMER I 191.89
91736715 001.076.301.571 TRANSPORTATION FOR SUMMER I 161.63
91737571 001.076.301.571 TRANSPORTATION FOR SUMMER I 524.82
91737602 001.076.301.571 TRANSPORTATION FOR SUMMER I 162.23
91737620 001.076.301.571 TRANSPORTATION FOR SUMMER I 552.06
91737641 001.076.301.571 TRANSPORTATION FOR SUMMER I 170.70
91738371 001.076.301.571 TRANSPORTATION FOR SUMMER I 309.93
91738864 001.076.301.571 TRANSPORTATION FOR SUMMER I 168.28
91740854 001.076.301.571 TRANSPORTATION FOR SUMMER I 150.12
91741285 001.076.301.571 TRANSPORTATION FOR SUMMER I 176.76
Total : 3,850.49
49581 1/8/2020 007396 ENG1NEERING/REMEDIATION 12312 309.000.296.594 0296-CONSTRUCTION 273,367.25
Total : 273,367.25
49582 1/8/2020 004813 FIRST CHOICE COFFEE SERVICES 265714 001.076.305.575 COFFEE SUPPLIES FOR CENTERF 25.39
Total : 25.39
49583 1/8/2020 002975 FREEDOM SALES AND SUPPLY LLC 2019804 001.033.000.518 FLAG SUPPLIES 226.30
Total : 226.30
49584 1/8/2020 006728 GREATER SPOKANE VALLEY ROTARY 20191207 001.076.301.571 BREAKFAST WITH SANTA 3,070.00
Total : 3,070.00
49585 1/8/2020 001635 ISS FACILITY EVENT SERVICES 1430636 001.076.305.575 NOV 2019 MONTHLY CLEANING AT 8,085.09
Total : 8,085.09
49586 1/8/2020 001944 LANCER LTD 0476082 001.076.000.576 MASTER PLAN UPDATE-PRINTINC 720.92
Total : 720.92
Page: , "--
vchlist Voucher List Page I79 ---3--
01/08/2020
'0110812020 9:55:50AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount
49587 1/8/2020 000252 LOWE`S BUSINESS ACCOUNT Dec 2019 001.033.000.518 OPERATING SUPPLIES: CITY HALL 923.00
Total : 923.00
49588 1/8/2020 000157 MOAT, BRIAN Expenses 001.033.000.518 EXPENSE REIMBURSEMENT 7.61
Total : 7.61
49589 1/8/2020 001860 PLATT ELECTRIC SUPPLY X751332 001.076.305.575 SUPPLIES FOR CENTERPLACE 198.83
X754635 001.076.305.575 SUPPLIES FOR CENTERPLACE 205.53
X806481 001.076.305.575 SUPPLIES FOR CENTERPLACE 68.51
X810330 001.016.016.521 SUPPLIES AT PRECINCT 22.00
X822264 001.016,016 521 SUPPLIES FOR PRECINCT 77.17
Total : 572.04
49590 1/8/2020 000675 RAMAX PRINTING &AWARDS INC 32448 001.040.043.558 CLOCK FOR PLANNING COMMISSI 78.95
Total : 78.95
49591 1/8/2020 000415 ROSAUERS FOOD & DRUG CENTER 10-3384228 001.076.305.575 SUPPLIES FOR BRIDAL FAIR 52.31
Total : 52.31
49592 1/8/2020 000709 SENSKE LAWN &TREE CARE INC. 9627289 001.076.300.576 CONTRACT MAINT: PARKS OCT 20 61,217.68
9679258 001.016.016.521 LANDSCAPE SVCS AT PRECINCT 612.02
9679342 101.042.000.542 ROADSIDE LANDSCAPING SVCS: P 8,420.82
9679372 001.076.300.576 CONTRACT MAINT: PARKS NOV 20 61,217.68
9679373 402.402.000.531 895 CONTRACT MAINTENANCE 531.43
Total : 131,999.63
49593 1/8/2020 001992 SPOKANE HOTEL MOTEL ASSOC 1873 001.076 305,575 LUNCH MEETING FEES FOR 2019 75.00
Total : 75.00
49594 118/2020 003532 STERICYCLE COMMUNICATION SOLUT 801/057249 001.076.305.575 ANSWERING SVC FOR CENTERPL 39.44
Total : 39.44
49595 1/812020 001206 SWANSON'S REFRIGERATION &, RESTA 176857 001.076.305.575 OVEN REPAIR AT CENTERPLACE 1,096.32
177275 001.076.305.575 GRILL REPAIR AT CENTERPLACE 265.72
Total : 1,362.04
49596 1/8/2020 002306 TERRELL LANDSCAPE ARCHITECT, MIC 3791 309.000.296.594 0296-ENG &ARCH. SVCS 286.38
Page: -3---
vchlist Voucher List Page:
01/08/2020 9:55:50AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
49596 1/8/2020 002306 002306 TERRELL LANDSCAPE ARCHITECT, (Continued) Total : 286.38
49597 1/8/2020 006178 WALTER E NELSON CO 398702 001.076.305.575 SUPPLIES FOR CENTERPLACE 337.14
Total : 337.14
49598 1/8/2020 000066 WCP SOLUTIONS 11503810CR 001.076.305.575 CREDIT MEMO: SUPPLIES FOR CE -194.28
11506099 001.076.305.575 SUPPLIES FOR CENTERPLACE 345.87
Total : 151.59
29 Vouchers for bank code : apbank Bank total : 449,903.78
29 Vouchers in this report Total vouchers : 449,903.78
I,the undersigned, do certify under penalty of perjury,
that the materials have been furnished,the services
rendered, or the labor performed as described herein
and that the claim is just,due and an unpaid
obligation against the City of Spokane Valley, and that
I am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 14, 2020 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending December 15, 2019
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees Total
Gross: $ 298,465.06 $ 298,465.06
Benefits: $ 61,650.63 $ 61,650.63
Total payroll $ 360,115.69 $ 360,115.69
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 14, 2020 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending December 31, 2019
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees Council Total
Gross: $ 329,889.37 $ 10,265.00 $ 340,154.37
Benefits: $ 196,090.52 $ 12,171.76 $ 208,262.28
Total payroll $ 525,979.89 $ 22,436.76 $ 548,416.65
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
MINUTES
SPOKANE VALLEY COUNCIL REGULAR MEETING
FORMAL FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley,Washington
December 10,2019
Mayor Higgins called the meeting to order at 6:00 p.m.
Attendance:
Councilmembers Staff
Rod Higgins,Mayor Mark Calhoun,City Manager
Pam Haley,Deputy Mayor John Hohman,Deputy City Manager
Brandi Peetz, Councilmember Cary Driskell, City Attorney
Linda Thompson, Councilmember Chelsie Taylor,Finance Director
Ben Wick, Councilmember Mike Stone,Parks&Recreation Director
Arne Woodard, Councilmember Bill Helbig, City Engineer
Sam Wood, Councilmember Mark Werner,Police Chief
Christine Bainbridge, City Clerk
INVOCATION: Pastor Sid Johnson of the Spokane Valley Baptist Church gave the invocation.
PLEDGE OF ALLEGIANCE Council,staff and the audience stood for the Pledge of Allegiance.
ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA It was moved by Deputy Mayor Haley, seconded and unanimously agreed to
approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a
COMMITTEE,BOARD,LIAISON SUMMARY REPORTS
Councilmember Thompson: reported that she attended the City Tree Lighting Ceremony and said it was a
wonderful celebration; went to the Board of Health meeting where they heard a report from the new
administrator who has been on the job for six months now, said the budget is not balanced but that she and
other board members asked for a balanced budget for the next six months; said she also went to the AWC
(Association of Washington Cities) Board of Directors meeting where they talked about their legislative
agenda and the importance of cities working together, and she enumerated several of their goals; said they
also talked about their clean fiscal audit; and said she attended several legislative meetings.
Councilmember Wick: said he attended an AWC Elected Officials essential training class, and said that
even though this wasn't his first time in such a class, there is always something new to learn, and he
mentioned that this time it was hosted at CenterPlace; said he attended a ribbon cutting for the new
restaurant TT's BBQ; he also attended the tree lighting and he extended compliments to staff on the
decorations; went to the Board of Health meeting where they agree that works needs to be done on the
budget, and said that even though the budget isn't balanced,they do have a reserve account.
Councilmember Wood: no report.
Councilmember Peetz: said she also attended the celebration of lights and tree lighting and extended kudos
to staff for their work; said she went to the Northwest Winterfest kickoff at the Mirabeau and said it was a
lot of fun.
Councilmember Woodard: reported that he attended the tree lighting, and many Chamber of Commerce
events, including the ribbon cutting for the new restaurant; said he and other Councilmembers met with
Senator Billig and talked about some of our projects and concerns associated with Initiative 976; said he
Regular Formal Council Meeting: 12-10-2019 Page 1 of 5
Approved by Council:
DRAFT
attended a regional robotics tournament at Shaw Middle School, which he said was very impressive; and
that he and other members of Council met yesterday with our state legislators and talked about our
legislative agenda.
Deputy Mayor Haley: said she attended many of the things already discussed, as well as several STA
(Spokane Transit Authority) meetings, and said their budget does balance; said there was some initial
concern with STA and initiative 976,but that it could result in STA receiving lower than expected bids.
MAYOR'S REPORT Mayor Higgins said he too attended many of the events already mentioned, and
therefore,has no report.
PROCLAMATION n/a
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a. Approval of claim vouchers on Dec 10,2019,Request for Council Action Form Total:$ 1,776,838.43
b. Approval of Payroll for Pay Period Ending Nov 30,2019: $ 494,671.14
c. Approval of Council Meeting Minutes of November 12,2019,Regular Formal Format
d. Approval of Council Meeting Minutes of November 19,2019, Study Session Format
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the consent agenda.
NEW BUSINESS:
2. First Reading Ordinance 19-021 Amending Procurement Code—Erik Lamb
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to advance Ordinance No. 19-021, adopting public works and purchasing amendments, to a second
reading. City Attorney Driskell, standing in for Deputy City Attorney Lamb, gave the highlights of this
proposed amendment which he said are mostly as a result of changes made by state legislature this year,
and to also reflect that we are changing our rosters from being handled internally,to contracting with MRSC
to handle those functions, which he said most jurisdictions around here do as well. Mr. Driskell asked
Council if they were comfortable with the change in the City Manager's contract authority to match that of
the state, of$350,000, and there were no objections from Council. Mr. Driskell also asked Council if they
were comfortable with the change in contract threshold from $15,000 to $25,000, but that we would still
do a competitive process depending on the complexity and dollar amount of the project, and there no
objections from Council. Mayor Higgins invited public comment.Mr.Al Merkel, Spokane Valley,said he
thinks it is important to consider tax money as our own and that the federal government doesn't even have
limits this high; said the bid process should always be value based not based on the cheapest bid. Vote by
acclamation: in favor: unanimous. Opposed: none. Motion carried.
3.Motion Consideration: Outside Agency Scope Change Spokane Valley Summer Theater—Chelsie Taylor
It was moved by Deputy Mayor Haley and seconded to reallocate the$5,000 awarded through the Outside
Agency process to the Spokane Valley Summer Theater, from the summer camp program to the
programming expenses of the 2019 summer musicals. Finance Director Taylor explained the situation, as
noted in her Request for Council Action form,which was followed by further explanation by Ms.Yvonne
Johnson of the Summer Theater. Councilmember Thompson asked why this request didn't come earlier,
and Ms. Taylor explained that she and Ms. Johnson had been attempting to contact each other during the
summer via phone and e-mail,and then there were problems with e-mails not going through.Mayor Higgins
invited public comment;no comments were offered. Vote by acclamation: in favor: unanimous. Opposed:
none. Motion carried.
Regular Formal Council Meeting: 12-10-2019 Page 2 of 5
Approved by Council:
DRAFT
4.Motion Consideration: Lodging Tax Awards for 2020—Chelsie Taylor
It was moved by Deputy Mayor Haley and seconded to deduct $450,000.from the available Lodging Tax
funds.for distribution in 2020 and move those.funds into the 1.3%Lodging Tax Fund account dedicated for
a large sports venue or venues for tourism facilities that generate overnight guests; and to make the
following allocation of Lodging Tax.funds.for calendar year 2020: HUB Sports Center: $55,200; JAKT-
Crave NW.- $18,600; JAKT-Farmers Market: $8,000; JAKT-Oktoberfest: $8,400; Northwest Winterfest:
$0; Spokane County Fair & Expo: $66,000; Spokane Sports Commission: $45,000; Valleyfest: $18,600;
Valleyfest Cycle Celebration:$1,380;and Visit Spokane:$50,000. After Finance Director Taylor went over
the background explaining the process,Councilmember Peetz asked Deputy Mayor Haley why she changed
the original allocation recommendation. Deputy Mayor Haley said she wasn't convinced the Northwest
Winterfest could do what they said they would do and was not convinced it would be good use of our
money. Councilmember Thompson voiced her concern with the $450,000 and said she would rather see
that at$250,000 and see the remaining$200,000 distributed to the others,or would be fine with just saving
it. Mr. Calhoun explained that this is like a line item option where Council must go with the
recommendation, or can choose zero, and can't give more, but can only give less as per state law.
Councilmember Wick said that the Northwest Winterfest has also solicited a funding request from AVISTA
so he doesn't feel they would be cutting back the event. Councilmember Woodard added that that group
had indicated they didn't need the money,but just needed our park,but now it appears they do want funding
in addition, and said he has problems with a 'bait and switch' as it causes problems when working with
taxpayer's money.Deputy Mayor Haley stated that she isn't saying the group doesn't have the best intention
of having the event,but that they did promise it in the past and it wasn't delivered, and therefore she has a
concern it would not be a good use of our money. Councilmember Peetz remarked that she attended the
group's kickoff and they reiterated their presentation, and they also mentioned they have sought other
partners to help with the funding, and that she prefers the LTAC's committee's recommendation.
Councilmember Wick asked what would happen if the event would not be held, and Director Taylor
explained that the City pays on a reimbursement basis for a completed project, and if they could not
complete the project,they would not receive any funding, adding that when they submit their paperwork,
staff would compared what they are seeking reimbursement for, against what they applied for, and if it
matched,the funding would be provided.
It was then moved by Councilmember Wick and seconded to amend the motion and add back the $48,000.
Councilmember Wood said the original motion received the LTAC's(Lodging Tax Advisory Committee)
unanimous decision, and he therefore, supports that now as he did then. Mayor Higgins invited public
comment. Ms. Barb Howard, Spokane Valley: she asked if this is a campaign promise being kept and
Councilmember Peetz called for a point of order stating that since this is campaign related, this is not
allowed. Mayor Higgins noted the campaign is over and City Attorney Driskell agreed that this does not
violate the rules as there is no current campaign. There were no other public comments. Councilmember
Peetz stated that she knows some of the people associated with the event but believes she can be objective
as she feels this is a great asset for the city.Mayor Higgins mentioned that the original request was for the
use of the park only, and said he would be surprised if the production ends up as promised.
Vote by acclamation to amend the motion: In favor: Councilmembers Wood, Peetz, Wick and Thompson;
opposed:Mayor Higgins, Deputy Mayor Haley, and Councilmember Woodard. Motion passed.
Mayor Higgins invited public comment on the fully amended motion.Mr.Al Merkel,Spokane Valley; said
the argument just now was over$48,000; and if that were a contract,staff could have just awarded that,and
he said that is why procurement is so important. Ms. Barb Howard, Spokane Valley: asked if this is the
same group a few years ago that was having problems. Vote by acclamation on the fully amended motion,
which adds back the $48,000: In favor: Councilmembers Wood, Peetz, Wick and Thompson; opposed:
Mayor Higgins, Deputy Mayor Haley, and Councilmember Woodard. Motion passed.
Regular Formal Council Meeting: 12-10-2019 Page 3 of 5
Approved by Council:
DRAFT
5.Motion Consideration: Arts Council Sculpture Donation—Mike Stone; Dr. Harken
It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to accept, on behalf of
the City, the "The Assent"sculpture by Gary Lee Price which is to be placed into storage until Balfour
Park is fully developed.Parks and Recreation Director Stone explained the background of the Arts Council
donating sculptures to the City, and of the agreement associated with those donations; he said that staff is
bringing forward a motion consideration for the approval and acceptance of the sculpture entitled "The
Assent"by Gary Lee Price. After Dr.Harken spoke of the background of this piece and its estimated value,
Councilmember Peetz asked about the cost to store the item, and then later place it. Mr. Stone explained
there is no cost to store the item, and when it comes to installation,that will be included as part of the park
construction costs. Dr.Harken also noted the Arts Council has several pieces coming up for the next year,
and in particular,one item about five to six feet tall, and that the artist said he doesn't want any cost except
for the marble block and transportation; and said it will take about two years to build and the hope is it will
be light enough to be placed inside City Hall. Dr. Harken mentioned that this is just advance information
now and once he sees the concept, this will be brought back to Council for further discussion. Mayor
Higgins invited public comment.Mr. Al Merkel, Spokane Valley: asked about liability insurance when we
store these pieces. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried.
PUBLIC COMMENTS: Mayor Higgins explained the process, and then invited public comment.
Mr. Al Merkel, Spokane Valley: said this last year has been a trying one for our city; that uncontrolled
development has ruined many neighborhoods;property crime is soaring and homelessness is growing; said
our City's great reputation has been mired by elected officials; from regional elected officials who want to
start a holy war to local officials who want to dredge up and mischaracterize divisive racial issues from the
90s'; said our valley has been plagued by elected officials who make questionable public policy choices;
said our city has run into management problems from crumbling buildings to unclear development
decisions; said he is thankful for the upcoming year with a new city council with members eager to listen
to the public; said we need someone at the helm who is level-headed and listens to citizens; he voiced his
support for Ben Wick as next mayor and Brandi Peetz as the next deputy mayor.
Ms.Barb Howard, Spokane Valley: she said if Mr. Ben Wick does become mayor,that she will ask him to
devise himself from his paper or start printing the truth; she extended thanks to Mayor Higgins, Deputy
Mayor Haley and Councilmember Woodard; that about the racist issues; said she is getting sick of it also
and she suggests people stop it now as it hurts the valley;regarding her other comments about the campaign
promise, she said those people did a fundraiser for three council candidates and said she has a copy of
everything.
Ms. Peggy Doering, Spokane Valley: as executive director of Valleyfest, she extended thanks to Council
for supporting this community event, and said they are already working on the 2020 celebration.
Mr. John Harding, Spokane Valley; said the previous person who mentioned a holy war, that everyone
knows who is was referring to; but to comment about a holy war is typical of people who would rather
create an argument then understand the reasons of what is going on,and said context is important; said he'd
be curious about how our Council feels about holding onto the investigation about our representative as
people should ask for the report and where the investigation is, and that it should have been made public,
and he wants to see the whole thing and not a redacted copy;said he wants Council to ask people in Olympia
about this report and investigation.
ADMINISTRATIVE REPORTS:
6. Fee Resolution for 2020—Chelsie Taylor
Finance Director Taylor gave background information on the Master Fee Schedule, and as included in her
Request for Council Action, explained the proposed and recommended changes, for Planning and Parks
and Recreation. Councilmember Woodard asked when was the last time we did a general overall analysis
Regular Formal Council Meeting: 12-10-2019 Page 4 of 5
Approved by Council:
DRAFT
of the fees, and Mr. Calhoun said he presumed it was prior to 2011. Councilmember Thompson asked if
the fees cover our cost and Ms.Taylor said without further research,she couldn't answer definitely,but the
goal is to cover costs.Mr. Stone said Parks&Recreation also strives to recover costs but when it comes to
aquatics,there is no way to recover costs and still provide a program. In response to a question from Deputy
Mayor Haley about scholarships for swim lessons, Mr. Stone said that Make a Splash Foundation does
provide scholarships for swim lessons and for the swim team; and they also provided one free day of
swimming, adding that he has never had to turn down anyone who has asked for a scholarship.
Councilmember Woodard said perhaps next year Council can take a more thorough look at our fees.
7. Advance Agenda—Mayor Higgins
Councilmember Woodard suggested having a future discussion on the fee resolution and to have an analysis
for the permits costs and other fees, and what it might take to stay even. There were at least four
Councilmembers who agreed.
CITY MANAGER COMMENTS
City Manager Calhoun reminded everyone that next Tuesday is the final Council meeting of this year, and
prior to that meeting, at 5:00 p.m. in Council Chambers, there will be a reception for outgoing
Councilmember Sam Wood.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn. The meeting
adjourned at 7:22 p.m.
ATTEST:
Ben Wick,Mayor
Christine Bainbridge, City Clerk
Regular Formal Council Meeting: 12-10-2019 Page 5 of 5
Approved by Council:
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MINUTES
City of Spokane Valley
Special Council Meeting
Thursday,December 12,2019
1:00 p.m.
Spokane City Hall Council Chambers Briefing Room
808 West Spokane Falls Blvd., Spokane,WA
Attendance:
Spokane Valley Council Staff
Mayor Higgins Mark Calhoun, City Manager
Deputy Mayor Haley Cary Driskell, City Attorney
Councilmember Peetz Christine Bainbridge, City Clerk
Councilmember Thompson
Councilmember Wick
City of Spokane Council:
Breean Beggs, Spokane City Council President Elect
Kate Burke, City Council Member District 1
Lori Kinnear, City Council Member District 2
Candace Mumm, City Council Member, District 3
Karen Stratton, City Council Member, District 3
Nadine Woodard, Spokane City Mayor Elect
Legislators: Senator Andy Billig, Representative Marcus Riccelli
Representative Jacquelin Maycumber, 7th Legislative District
Spokane Valley Councilmember Elect Tim Hattenburg
Chris Grover, City of Cheney Mayor
Mark Schueller, City of Cheney City Administrator
Various other elected officials, staff members, and members of the public.
The meeting was called to order at approximately 1:05 p.m. and then turned over to Spokane City Council
Member Candace Mumm who welcomed everyone to the meeting and invited everyone sitting around the
table to make introductions, after which the meeting was also called to order by Spokane Valley Mayor
Higgins. Spokane Valley City Clerk Bainbridge called the roll and all Councilmembers were present except
Councilmembers Wood and Woodard. It was moved by Councilmember Thompson, seconded and
unanimously agreed to excuse Councilmembers Wood and Woodard from the meeting.
Ms. Mumm then led discussion on the City of Spokane's legislative priorities, including (1) housing and
homelessness, (2) law enforcement/smart justice, and (3) transportation; discussion included their goal to
secure $2 million for capital expenses related to establishing a shelter for youth and young adults,
specifically 18 to 24 year olds as people in those age groups often do not want to go to the regular shelters
as they feel uncomfortable; there was mention of Snohomish County's Youth Homeless Demonstration
Program,which is a federally funded program that supports the creation of innovative projects to prevent
and end youth and young adult homelessness. Also mentioned was SHB 1590 which allows the local sales
and use tax for affordable housing to be imposed by a councilmanic authority,and it was stated that Tacoma
and some of the other large cities support that bill. Concerning affordable housing and homelessness for
youth, Deputy Mayor Haley asked if the plan is to have mixed incomes and Ms. Munn replied it is as the
goal is to have permanent,affordable housing.
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Concerning Smart Justice, it was noted that the idea is to establish a pilot program to allow our region to
share in the cost savings created by using accelerated rehabilitation and community safety(ARCS)services
as opposed to the more expensive option of incarceration, and Snohomish County's Pioneer Human
Services transitional housing partnership was mentioned as a model. Further discussion included funding
of alternative programs to help lessen recidivism. Councilmember Thompson mentioned that treatment is
critical, and that the Washington State Crime Lab works with about a nine-month lag so that is a problem
as well.
Traffic Safety was discussed next including HB 1793/SB 5789 which would allow Spokane to create a
public safety pilot program using automated traffic safety cameras near schools and parks as well as other
locations restricted for emergency vehicles. In connection with traffic safety, Council Member Mumm
mentioned that about 60%-75% of the City does not have sidewalks, and some of the existing sidewalks
are about one-hundred years old; she said that sidewalks are also lacking near some of the schools, and
there are areas where the sidewalks start and stop; and she said the City of Spokane supports this House
Bill. There was discussion about the idea of AWC (Association of Washington Cities) adding this to their
priorities, and Councilmember Thompson noted this could also be an issue for the NLC (National League
of Cities)to add to their safety issues.
Members of the Spokane Valley City Council then discussed their City's legislative items, including the
over-arching project of Bridging the Valley;potential problems associated with Initiative 976 and our grade
separation projects, that Pines Road is the number one unfunded grade separation project in the state and
that the City is asking for$7.8 million in state funds to add to other funds acquired or allocated;there was
also mention of the high train traffic at Pines and Trent, and of the associated safety issues.
Cheney Mayor Grover mentioned some of the issues facing Cheney, including their top priority of water
resources; and to protect the funding of transportation projects; he mentioned the idea of having double-
decker buses and of the congested areas of State Route 904 that serve Cheney before ending at I-90 and US
395 in Four Lakes. Speaking of congestion, it was noted that Airway Heights will likely be facing a 40%
growth in housing with the inclusion of Amazon, and that along with housing, there will likely be water
issues.
Discussion of other legislative issues of regional interest included the Community Eligibility Provision
which is one option for providing all students,regardless of income,with free school breakfast and lunch;
the nursing licensing reciprocity program for people coming in working at Fairchild Air Force Base; the
need for a state dental director; and victims of domestic violence getting their deposit back and having the
landlord make necessary repairs to their apartment as a result of domestic violence/abuse.Minimum wage,
and wages associated with daycares and the increasing expense to operate a day care,as well as the expense
of having one's child in a daycare and of the need for more standardization were also mentioned.
There being no further discussion,the meeting was adjourned. It was also moved by Deputy Mayor Haley,
seconded and unanimously agreed to adjourn for the City of Spokane Valley. The meeting adjourned at
2:26 p.m.
ATTEST:
Ben Wick,Mayor
Christine Bainbridge, City Clerk
Special Council Meeting with City of Spokane 12/12/2019 Page 2 of 2
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MINUTES
SPOKANE VALLEY COUNCIL MEETING
STUDY SESSION
Spokane Valley City Hall Council Chambers
Spokane Valley,Washington
December 17,2019
Attendance:
Councilmembers Staff
Rod Higgins,Mayor Mark Calhoun, City Manager
Pam Haley,Deputy Mayor John Hohman,Deputy City Manager
Brandi Peetz, Councilmember Cary Driskell, City Attorney
Linda Thompson, Councilmember Erik Lamb,Deputy City Attorney
Ben Wick, Councilmember Mike Stone,Parks&Recreation Director
Sam Wood, Councilmember Bill Helbig, City Engineer
Arne Woodard, Councilmember Chelsie Taylor,Finance Director
Morgan Koudelka, Sr. Admin. Analyst
Christine Bainbridge, City Clerk
Mayor Higgins called the meeting to order at 6:00 p.m.
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Haley, seconded and unanimously agreed
to approve the amended agenda.
ACTION ITEMS:
1. CONSENT AGENDA: consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a. Approval of claim vouchers on Dec 17,2019 Request for Council Action Form Total: $3,750,508.19
b. Approval of November 26,2019 Council Meeting Minutes,Formal Format
c. Approval of December 9,2019 Special Council Meeting Minutes
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to approve the consent agenda.
2. Second Reading Ordinance 19-021 Amending Procurement Code—Erik Lamb
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Haley and seconded
to approve Ordinance No. 19-021 adopting public works and purchasing amendments. Deputy City
Attorney Lamb explained that this amendment makes three sets of changes: to our public works code
regarding recently passed legislation, to use MRSC to provide roster services, and to modify the City
Manager's contract authority from $250,000 to $350,000 to align with the current small works roster
amount.Mayor Higgins invited public comment;no comments were offered. Vote by acclamation:in favor:
unanimous. Opposed: none. Motion carried.
3. Proposed Resolution 19-019 Amending Fees for 2020—Chelsie Taylor
It was moved by Deputy Mayor Haley and seconded to approve Resolution 19-019 repealing and replacing
Resolution 18-010, and approving the Master Fee Schedule for 2020. Finance Director Taylor explained
the changes as noted in her Request for Council Action form, and said that there have been no changes to
this draft since the December 10 administrative report. Mayor Higgins invited public comment; no
comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried.
Council Study Session: 12-17-2019 Page 1 of 3
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4.Motion Consideration: Storm Drain Cleaning Service Contract—2020 Option Year 2—John Hohman
It was moved by Deputy Mayor Haley and seconded to authorize the City Manager to finalize and execute
the 2020 contract renewal to AAA Sweeping in an amount not to exceed $202,587,50 for storm drain
cleaning services. Deputy City Manager Hohman explained that vactoring is storm drain cleaning; and that
this would be the second extension of four planned extensions;he said the 1.8%cost escalation is based on
the Consumer Price Index; and he also noted that on Exhibit A,the far right column should be `2020' rate
rather than `2019' rate. Mayor Higgins invited public comment; no comments were offered. Vote by
acclamation: in favor: unanimous. Opposed: none. Motion carried.
NON-ACTION ITEMS:
5. Homelessness Related Topics—Morgan Koudelka,Erik Lamb
Mr. Koudelka explained that the purpose of tonight's report is to tell what staff have been up to related to
the homelessness issue; he said that over the past few months staff have been delving into changes and he
noted the case of Boise v. Martin as an example; said staff saw what other cities have done such as rushing
in too quickly to correct a problem which in some cases only made it worse,and then they were confronted
with the time and resources consumed by dealing with those self-inflicted problems;he said staff and others
have been reaching out to all the homeless social services, departments, and advocates, and learning as
much as possible to see if they can all work together to address these issues,and he mentioned some of the
numerous participants as shown on his PowerPoint slide. Mr.Koudelka also acknowledged Jewels Helping
Hands, and said their assistance has been invaluable as they advocate for the homeless community and
understand some of the difficulties; said they have provided such things as showers, transportation, and
property storage and said we feel fortunate to have them as a resource;he also acknowledged the assistance
and work of the Sheriff's Office and Frontier Behavior who have worked together to acquire a grant. Mr.
Koudelka said staff wants to make sure we have taken the steps that address this which have positive
outcomes for the community, and the first step was the adoption of the ordinance on camping regulations,
which helps protect some of the properties and gave structure to move forward.He mentioned the proposed
next steps,Phase 1 outreach where we will use these teams to start interacting with homeless individuals to
understand the circumstances and determine if we have existing services that meet their needs, and to
connect them to resources such as shelter; he said it is understood that camping in the parks is not a
compatible use and creates conflicts and even exacerbates conflict within the community; he said the idea
is to collect a summary report of who is homeless, how did they get there, and what are their needs, and
then bring the data to Council for Council and staff to work to determine a long-reaching plan and thereby
make a difference by the best use of our current resources.
Mr. Koudelka also reported that the HCDAC (Spokane County Housing & Community Development
Advisory Committee)recently recommended full funding for expanded outreach services and the Board of
County Commissioners(BoCC)have placed that issue on their consent agenda for Wednesday;he said the
Housing and Community Development Department proposed to the HCDAC to remove from the list of
proposals,the City of Spokane's request for funding a new shelter to have that request considered separately
by the BoCC; he said the proposal was presented to the BoCC, which meeting Mr. Koudelka said he
attended, and where he was asked to share the City of Spokane Valley's perspective. Mr. Koudelka
explained at that meeting that we would like to ensure that gains were being made on the investment, and
if the rest of the County other than Spokane was putting up a third of the costs,that we would want to know
that bed space was available for our needs as well as Spokane's.Mr.Koudelka said he stated at that meeting,
that Spokane was asking for a five-year commitment, but that such a commitment goes beyond what we
and our Council are prepared to determine as we have just begun the process. He noted that Spokane is
asking for$750,000 for eighteen months of operational funding which would be provided from the current
recording fees balance;that Spokane is also putting up$750,000 as are private partners. He noted Spokane
also asked for a five-year commitment;that the commitment by the BoCC would be $500,000 per year,and
if they committed to the five years,that would be $2.5 million; he said the shelter is designed to handle 60
people at a time for up to 90 days of consistent 24-hour shelter; and that the second phase would assist
Council Study Session: 12-17-2019 Page 2 of 3
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individuals achieve stability, progress and permanent housing, and that the project does include
performance measures and standards. Mr. Koudelka said staff is asking Council for feedback and any
guidance,and to trust staff and allow staff to move forward with this plan and demonstrate we are ready to
implement this; after which, staff would come back to Council with additional information.
Concerning the Boise v. Martin case, Deputy City Attorney Lamb said that case states that we cannot
criminalize the status of being homeless; he said the U.S. Supreme Court has determined not to accept
review, so we will continue to operate under Boise v. Martin; he said our regulations as they are comply
with that decision. There was some discussion about the plan mentioned by Mr.Koudelka and the 90 days
of consistent 24-hour shelter. Mr. Koudelka stated that a lot of these individuals are struggling with
numerous issues and they need extended help; he said for someone struggling to survive, priorities like
keeping appointments or making progress on employment or help with addictions or education or job
training fall on the wayside, as survival is the only priority. Mr. Koudelka added that there is a need to
identify those people who want to get some help, and those who do not;he mentioned the reporting system
that uses 2-1-1 operated by Frontier that shows bed space each night,but said the timing has proven difficult
to work with so this new shelter will make that easier as it will be constant.Mr.Koudelka asked Council if
they have any serious concerns about the plan to move forward,or may staff get started and move forward.
All members of Council raised their hands in support of staff moving forward.
6. Advance Agenda—Mayor Higgins
There were no suggested changes to the Advance Agenda.
7. Council Comments—Mayor Higgins
Several members of Council extended holiday wishes to all.
8. City Manager Comments—Mark Calhoun
City Manager Calhoun noted the next two regularly scheduled Council meetings, December 24 and
December 31, ae cancelled so the next meeting will be January 7, 2020; he noted the holiday schedule of
City Hall and said that all events scheduled at CenterPlace will be held as scheduled.
It was moved by Deputy Mayor Haley, seconded and unanimously agreed to adjourn into executive session
for approximately ten minutes to discuss pending litigation, and that no action will be taken upon return to
open session. Council adjourned into executive session at 6:46 p.m. At 6:54 p.m.,Mayor Higgins declared
Council out of executive session at which time it was immediately moved by Deputy Mayor Haley,seconded
and unanimously agreed to adjourn.
ATTEST:
Ben Wick,Mayor
Christine Bainbridge, City Clerk
Council Study Session: 12-17-2019 Page 3 of 3
Approved by Council:
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MINUTES
City of Spokane Valley
City Council Regular Meeting
Study Session Format
Tuesday,January 7,2020
In the absence of a mayor, City Clerk Bainbridge called the meeting to order at 6:00 p.m.
Ben Wick,Mayor Mark Calhoun City Manager
Brandi Peetz,Deputy Mayor John Hohman,Deputy City Manager
Pam Haley, Councilmember Cary Driskell, City Attorney
Tim Hattenburg, Councilmember Erik Lamb,Deputy City Attorney
Rod Higgins, Councilmember Chelsie Taylor,Finance Director
Linda Thompson, Councilmember Mike Stone,Parks&Rec Director
Arne Woodard, Councilmember Bill Helbig, City Engineer
Gloria Mantz,Engineering Manager
Adam Jackson,Planning/Grants Engineer
John Whitehead,Human Resources Manager
Mark Werner,Police Chief
Christine Bainbridge, City Clerk
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Councilmember Thompson, seconded and unanimously
agreed to approve the agenda.
ACTION ITEMS:
1. Council Officer Selections for Mayor and Deputy Mayor- Chris Bainbridge
After City Clerk Bainbridge explained the process of selecting council officers, as noted in the Council's
Governance Manual and the council packet's Request for Council Action form,Ms.Bainbridge opened the
floor for nominations for mayor. Councilmember Thompson nominated Councilmember Wick.
Councilmember Haley nominated Councilmember Thompson, who declined the nomination. There were
no further nominations and the nominations were closed. Since there was only one nomination, written
ballots were not necessary. In a request by City Clerk Bainbridge for a show of hands for Councilmember
Wick for Mayor, all Councilmembers raised their hand except Councilmember Higgins. Ms. Bainbridge
announced that Councilmember Wick has been chosen as Mayor.
City Clerk Bainbridge asked Mayor Wick if he wished to conduct the voting for Deputy Mayor or if he
preferred she do so,and he asked that she continue. Ms. Bainbridge then opened the floor for nominations
for deputy mayor. Councilmember Hattenburg nominated Councilmember Peetz. Councilmember
Woodard nominated Councilmember Thompson who declined the nomination. Councilmember Higgins
nominated Councilmember Hattenburg who also declined the nomination. There were no further
nominations and the nominations were closed. Since there was only one nomination,written ballots were
not necessary. In a request by City Clerk Bainbridge for a show of hands for Councilmember Peetz for
Deputy Mayor,all Councilmembers raised their hand except Councilmember Higgins and Councilmember
Woodard. Ms. Bainbridge announced that Councilmember Peetz has been chosen as Deputy Mayor.
2.Motion Consideration: CenterPlace West Lawn Contract Award—Mike Stone, Gloria Mantz
It was moved by Councilmember Woodard and seconded to award the CenterPlace West Lawn Phase II
Project CIP #0304 to Wm. Winkler Company in the amount of$1,229,347.00, plus applicable sales tax,
and authorize the City Manager to finalize and execute the construction contract. Engineering Manager
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Mantz explained about the project as noted in the January 7, 2020 Request for Council Action form, and
said that staff recommends awarding this bid to William Winkler for all of the schedules except schedule
E. Mayor Wick invited public comment. Ms. Sherri Robinson, Spokane Valley: said she attended the park
meetings and thinks this improvement will be great and perhaps even lend itself to expanding the farmers
market area. Ms. Wilma Koski, Spokane Valley: stated that she would like the area to have full handicap
access and feels that Spokane Valley is lacking in handicap access. Mr. Stone said that accessibility is a
key focus for this space and everything will be designed to be ADA (Americans with Disability Act)
accessible. Councilmember Hattenburg said he spoke with Mr. Stone last summer and is aware of and
supports this project. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried.
PUBLIC COMMENTS Mayor Wick invited general public comments.
Mr.John Harding, Spokane Valley: spoke about his concern with safety issues and suggested Council look
up resiliency and the concept of being pro-active;he mentioned the fires in Australia and said they are quite
likely terrorist caused; said we have numerous locations in this state where we have terrorists; and there are
billions of federal funds available for grants to address safety issues.
Mr. Grant Rodkey, Spokane Valley: voiced his appreciation for the roads being taken care of; said he
appreciates the City leadership having value on that issue,as well as being fiscally sound with their budget,
which he said results in us having a high bond rating; said he hopes to maintain that and not become like
the City of Spokane where they have squandered the taxpayer's money and spent million on things that
aren't needed,which he said is why their roads are not in good condition.
Mr.Jeff Beaulac, Spokane Valley: said he is pleased with the new leadership and excited to see the changes
that will be coming forward.
NON-ACTION ITEMS:
3.New Employee Quarterly Report—John Whitehead
Mr.Whitehead said that we have had two new employees over this last quarter,and that each new employee
takes the place of an employee who left the City's employ, so there are no additional employees.
4. Transportation Improvement Program(TIP)2020 Amendment—Adam Jackson
Mr. Jackson explained about the Transportation Improvement Program (TIP) and of our need for a 2020
amendment,as noted in his Request for Council Action. Mr.Jackson also noted that this issue will be back
before Council in two weeks for a public hearing as well as a proposed resolution to consider adopting the
TIP amendment. There were no objections to moving forward as noted.
5. Valley Mission Park,Horse Arena—Mike Stone
Parks and Recreation Director Stone explained about the proposal to remove the horse arena as noted on
his Request for Council Action form; said he feels people stopped using the horse arena for various reasons,
some aged-out of the activity, and some found other locations that suited their needs; and he added that
there have been no rentals for the last six years. Councilmember Woodard asked how much total space is
involved,and Mr. Stone estimated there is an acre;he said that area could be used perhaps for a combination
of skates and bikes,and said he is looking forward to going through the process with the citizens.A question
arose about insurance and Mr.Calhoun said our insurance carrier is WCIA and such a small area would not
have an impact on premiums, whether we kept the area as is or not. There were no objections to moving
forward as requested.
6. Advance Agenda—Mayor
There were no suggested changes to the Advance Agenda.
7. Department Monthly Reports
The Department monthly reports were for information only and were not reported or discussed.
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8. Council Check-in—Mayor
Councilmember Thompson said she has been asked to be on the Federal Priorities Committee and that they
are looking at the federal agenda for AWC(Association of Washington Cities)to make sure they align with
NLC (National League of Cities)as well; said they discuss among other things,infrastructure,investing in
safe communities, and affordable housing and said she thinks we have good leadership. Councilmember
Haley said she was appointed to the nomination committee for AWC; that they meet in Olympia on
Tuesdays so there will likely be some Tuesday night council meetings that she will miss.
9. City Manager Comments—Mark Calhoun
City Manager Calhoun said he learned that Councilmember Thompson has been re-appointed to the NLC
2020 public safety and crime prevention committee which serves us as well as the entire state; said he was
informed by Moody's that they have reaffirmed our high bond rating;that we have a healthy fund balance,
low debt, and there is a strong economy, and Mr. Calhoun extended congratulations to all.
It was moved by Councilmember Thompson, seconded and unanimously agreed to adjourn. The meeting
adjourned at 6:36 p.m.
ATTEST: Ben Wick,Mayor
Christine Bainbridge, City Clerk
Council Meeting Minutes:01-07-2020 Page 3 of 3
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 14, 2020 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Proposed Resolution #20-001: Authorization of qualified public
depositories the City may conduct financial transactions with, and Councilmembers and City
officers with signing authority.
GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 3.55.010.
PREVIOUS COUNCIL ACTION TAKEN: No action has been taken on proposed Resolution
20-001; however, similar resolutions have come forward approximately every two years or as
needed in order to reflect changes in the Mayor, Deputy Mayor, longest serving
Councilmember, and relevant staff members.
BACKGROUND: SVMC 3.55.010 requires that the City Council authorize by resolution which
qualified financial depositories (banks) the City may use to make payments on claims or
obligations, and who has authority to sign checks for the City.
OPTIONS: Adopt Resolution #20-001 by motion; request additional information.
RECOMMENDED ACTION OR MOTION: I move to approve Resolution #20-001 declaring
which qualified public depositories the City is authorized to conduct financial transactions with,
and declaring which Councilmembers and City officers have signing authority on behalf of the
City.
BUDGET/FINANCIAL IMPACTS: This action will result in no additional out-of-pocket costs to
the City.
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Resolution #20-001
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
RESOLUTION NO.20-001
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, DECLARING WHICH QUALIFIED PUBLIC DEPOSITORIES THE CITY IS
AUTHORIZED TO CONDUCT FINANCIAL TRANSACTIONS WITH, DECLARING WHICH
COUNCIL MEMBERS AND CITY OFFICERS HAVE SIGNING AUTHORITY PURSUANT TO
SPOKANE VALLEY MUNICIPAL CODE 3.55.010; REPEALING RESOLUTION 18-001, AND
OTHER MATTERS RELATING THERETO.
WHEREAS, the City Council has authority, pursuant to Spokane Valley Municipal Code
3.55.010 to declare by resolution which qualified public depositories the City may use to pay its
claims or obligations, and to declare three Councilmembers and those City officers who are
authorized to make payments on claims or obligations of the City; and
WHEREAS, it is necessary from time-to-time to update which qualified financial
depositories the City does its banking with, as well as to update those Councilmembers and City
officers who are authorized to sign checks on behalf of the City at those depositories or
otherwise conduct the financial affairs of the City.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley,
Spokane County, Washington, as follows:
Section 1. Authorized Qualified Public Depositories for Making Payments on Claims
or Obligations of the City. The City of Spokane Valley is authorized to use Banner Bank,
Mountain West Bank, Umpqua Bank, Northwest Bank and other public depositories as listed on
the Washington Public Deposit Protection Commission listing of approved banks, for public
deposits, checks, and making fund transfers to and from accounts.
Section 2. Councilmembers Designated to Have Signature Authority at Qualified
Financial Depositories for Making Payments on Claims or Obligations of the City. Pursuant to
SVMC 3.55.010, the following Councilmembers are given signing authority on behalf of the
City to make payments on claims or obligations of the City:
Ben Wick
Brandi Peetz
Arne Woodard
Section 3. City Officers Designated to Have Signature Authority at Qualified
Financial Depositories for Making Payments on Claims or Obligations of the City and Investing
Public Monies. Pursuant to SVMC 3.55.010, the following City Officers are given signing
authority on behalf of the City to make payments on claims or obligations of the City, to invest
its public monies with the Local Government Investment Pool, and make all appropriate transfers
related thereto:
Mark Calhoun, City Manager
Chelsie Taylor, Finance Director
Resolution 20-001 Declaring Banking Authority Page 1 of 2
DRAFT
Section 4. Repeal. Resolution 18-001 is hereby repealed in its entirety.
Section 5. Effective Date. This Resolution shall be effective upon adoption.
PASSED by the City Council of Spokane Valley, Washington this 14th day of January, 2020.
CITY OF SPOKANE VALLEY
Ben Wick,Mayor
ATTEST:
Christine Bainbridge, City Clerk
Approved as to Form:
Office of the City Attorney
Resolution 20-001 Declaring Banking Authority Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 14,2020 Department Director Approval:
Check all that apply: ❑consent ❑ old business ®new business ❑public hearing
❑information ❑ admin.report ❑pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Barker Road/BSNF Grade Separation Project(Barker
Road GSP)Consultant Design Agreement
GOVERNING LEGISLATION: RCW 35.77.010, Perpetual Advanced Six-Year plans for coordinated
transportation program expenditures.
PREVIOUS COUNCIL ACTION TAKEN:
• May 7,2013 —Administrative Report,Bridging the Valley;
• June 23,2015—Passed Resolution No. 17-011 adopting the 2016-2021 Six Year
Transportation Improvement Program(TIP),which included both the Barker Road and
the Pines Road Grade Separation Projects (GSP);
• April 5,2016—Admin Report for use of federal earmark funds;
• November 8,2016—Information Report on the status of the Barker GSP;
• November 15,2016—Administrative Report on the Barker GSP status;
• November 22,2016—Informational RCA;
• December 6,2016—Administrative Report;
• December 20,2016—Administrative Report;
• January 10,2017—Motion failed to contract with DEA for project design services;
• February 21,2017—Administrative Report;
• February 28,2017—Passed Resolution 17-006, amending the 2017 TIP;
• May 23,2017—Passed Resolution No. 17-011 adopting the 2018-2023 Six-Year TIP,which
included the Grade Separation Project;
• August 22,2017—Passed motion to enter into contract with DEA for the project's Phase 1 (Initial
Contract);
• October 24,2017—Administrative Report to discuss alternatives;
• January 30,2018—Administrative Report to discuss alternatives with Council consensus to
move the project forward with Alternative 5;
• March 2,2018—Administrative Report to discuss alternatives;
• March 13,2018—Administrative Report to discuss history and alternatives;
• March 16,2018—Administrative Report for Council and Chamber of Commerce;
• March 27,2018—Passed motion to select preferred alternative for advancing project;
• April 10,2018—Passed motion to execute supplemental agreement with DEA for the project's Phase
2 design (DEA Contract Supplement#3);
• December 4,2018—Administrative Report to discuss project status;
• September 10,2019—Adoption of Ordinance 19-012 authorizing use of condemnation for property
acquisition with regards to three property owners; and,
• November 12,2019—Adoption of Ordinance 19-020 authorizing use of condemnation for property
acquisition with regards to a fourth property owner.
BACKGROUND: Over the past two years, the City has been working with David Evans & Associates
(Consultant) to develop and prepare the Barker Road/BNSF Railroad Grade Separation Project (Project).
In the first phase of the Project, which began in 2017, the Consultant analyzed and compared six
alternatives in terms of cost, right-of-way (ROW) needs, impacts to existing properties, constructability,
safety, and other pertinent Project elements so the City could select the preferred alternative. On April 10,
2018, City Council authorized the City Manager to execute a supplemental agreement with DEA for the
final design of Alternative 5.
The original contract has been supplemented as follow:
Agreement Supplement Total Description and Date
Amount Contract
Amount
Initial Agreement $172,535.00 Phase-I Concept Development Design
Services (Council Approved August 22,
2017)
Supplement#1 $7,456 $179,991.00 Phase I - Evaluate roundabouts and signals
for each of the five alternatives (September
26,2017)
Supplement#2 $14,624.43 $194,615.43 Phase I — Bridging the Valley evaluation,
support for additional public and legislator
meetings(April 16,2018)
Supplement#3 $2,302,275.61 $2,496,891.04 Phase II — Engineering design and right-of-
way services of Alternative #5 (Council
Approved April 10,2018)
Supplement#4 No change $2,496,891.04 Changed effective date of contract
(September 24,2019)
Supplement#5 No change $2,496,891.04 Released $89,516.48 of the management
reserve for additional ROW Services.
Supplement #3 anticipated one relocation. As
design progressed, the City discovered the
parcel had 4 tenants. In addition, the limits
of the project were extended south to match
with the Barker Road Widening Project
constructed in 2019 which require the
addition of two additional parcels. During
design, the City discovered two additional
parcels not shown in the assessor map. The
negotiations and valuations of the additional
parcel. The consultant prepared relocation
plans and provided relocation services for the
additional tenants. (September 24,2019)
Supplement#6 No change $2,496,891.04 Released $10,383.79 of the management
reserve for additional surveying services to
tie into the Barker Road Widening project
constructed in 2019.(November 26,2019)
The following major milestones that are currently ongoing,or have been completed,include:
• NEPA approval -November 2018;
• SEPA approval -January 2019;
• TIGER IX Agreement(Phase I)—Executed April 2019;
• ROW Phase Authorization—May 2019;
• ROW Negotiations Began—June 2019;
• 60 percent plans developed-July 2019.
• 100 percent plans currently under development
During the development of the project's design over the last 18 months, the level of effort of design and
right-of-way acquisition has changed from that which was initially anticipated. On a significantly large
project such as this, changes in level of effort is expected. Staff is requesting to increase the contract
amount by$300,000.00 to $2,796,891.04 for the following reasons:
1. Additional Right-of-Way Services
The City's ROW agent has been negotiating with nine property owners to acquire the necessary
ROW for the project. In total, there are 17 parcels that are affected by ROW or easement
acquisition needs. As previously noted on September 10 and November 12, 2019, negotiations
and acquisitions are occurring, or have occurred, with the majority of the property owners.
However, four of the property owners have been challenging to come to an agreement with and
the consultant has spent considerable amount of additional resources dealing with them than
initially scoped. The City has subsequently filed condemnation actions against four remaining
property owners. The consultant has also provided support to the City and outside legal counsel
(which was not anticipated with the April 2018 Supplemental Agreement), as the City uses
eminent domain to acquire the remaining property. During the City's negotiation process, one
property owner sold their parcels to another abutting property owner, requiring the
City/consultant to reappraise their property and start the negotiation process over as required by
the Uniform Relocation Act(URA).
Additionally, unanticipated temporary rights are also needed with the BNSF railroad to construct
the project. The existing easement for Trent Ave that WSDOT has with BNSF could not be
transferred to the City, as original indications noted. The City needs to acquire a temporary
construction easement with BNSF for all the Trent Avenue modifications within the BNSF right-
of-way. Additional efforts were needed to appraise, review appraise, negotiate and right-of-
certification to acquire the temporary right. The consultant may also have to testify in court if the
commendation hearings are needed to acquire all property rights for this project. We have
provided an allowance of approximately$23,000 for this possibility.
2. Construction Administration Transfer to WSDOT
In the fall of 2019, WSDOT agreed to assist the City with the construction administration of the
project. An interlocal agreement between WSDOT and the City is currently being negotiated,
which staff will bring before council in the near future for acceptance and execution. In order to
accept construction administration,WSDOT requires that the contract documents follow WSDOT
construction documentation procedures which requires converting the contract documents to
conform to the WSDOT Plans Preparation Manual. In addition, WSDOT has requested that the
consultant prepares an additional review submittal, not anticipated in the original scope of
services.
3. Detour Route Development
During the review of the 60 percent construction documents, it was discovered that an additional
detour route will be required to accommodate several parcels east of Barker Road during
construction, since Barker Road will be raised approximately 12 feet at the intersection of their
access road. Avista Corporation has agreed to donate temporary rights to construct and use a
detour road on their parcels. However, the consultant will spend additional efforts surveying,
developing construction documents, and calculating bid quantities for this road. To obtain right-
of-way certification for the entire project, right-of-way plans required updating for this detour
route which also includes the development of legal descriptions and survey exhibits for the route..
4. Additional Miscellaneous Services
Increasing the project schedule by 5 months due to the status of the right-of-way negotiations
leads to additional project management and coordination.
Geotechnical subconsultant has not been able to get access to two of the parcels that are owned
by non-responsive property owners which requires additional mobilizations and coordination.
Changes to right-of-way acquisitions and project limits (detour route) require that federal
environmental documents be updated.
Design of retaining walls in order to decrease property impacts to abutting properties that are
currently and/or planned to be developed.
OPTIONS: Staff is recommending the Council authorize the City Manager to execute Supplemental
Agreement No. 7 with DEA to amend their scope and fee. Council can concur with staff or take other
appropriate action.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and
execute a Supplemental Agreement with DEA with a new contract amount not to exceed 2,796,891.04 for
the Barker Road/BNSF Grade Separation Project.
BUDGET/FINANCIAL IMPACTS: To date,the City has secured funding in excess of$24,000,000 for
the project from seven sources. The DEA contract and this supplement will be funded from the project.
STAFF CONTACT: Bill Helbig,PE, City Engineer.
Gloria Mantz,PE,Engineering Manager
ATTACHMENTS: PowerPoint Presentation; Supplemental Agreement
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January 14, 2020
Project Timeline
March 2017 — Request for Qualifications
Selected David Evans & Associates and HDR team
August 22, 2017 — Council approved initial contract with DEA for engineering
evaluation of five alternatives (Phase I Design)
March 2018 — Council Selected Alternative #5 with roundabout
April 10, 2018 — Council approved contract with DEA for final engineering & right-
of-way services (Phase II Design) (Supplement #3)
Spokane
2 Valley
January 14, 2020
Current_Consultant_Agreement
Supplement Total Contract
Amount
Initial Agreement $172,535.00 Phase-I Concept Development Design Services
Supplement#1 $7,456.00 $179,991.00 Phase I - Evaluate roundabouts and signals for each of the
five alternatives (Council approved August 22, 2017)
Supplement#2 $14,624.43 $194,615.43 Phase I — Bridging the Valley evaluation, support for
additional public and legislator meetings
Supplement#3 $2,302,275.61 $2,496,891.04 Phase II — Engineering design and right-of-way services of
Alternative#5 (Council approved April 10, 2018)
Supplement#4 No change $2,496,891.04 Changed effective date of contract
Supplement#5 No change $2,496,891.04 Additional ROW Services:
(Part of • 4 tenants (instead of 1 anticipated) at Jovi
Management
Reserve Fund,
• Additional parcels
MRF) • Unresponsive property owners
Supplement#6 No change, $2,496,891.04 Additional surveying services to tie into the Barker Road Spokane
3 (MRF) Widening project constructed in 2019. Valley
January 14, 2020
Supplement # 7
Increase total contract amount to $2,796,891 .04 (increase of
$300,000) with added services:
Additional ROW Services:
Longer negotiations & unresponsive/uncooperative property owners
Condemnation support
Additional relocation services
Additional coordination meetings to support outside legal counsel
Potential litigation support services
Spokane
4 Valley
January 14, 2020
Supplement # 7
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Spokane
5 4000Valley
January 14, 2020
Supplement # 7
Revisions to the Contract Documents for WSDOT CN Administration
Conformance with WSDOT Plans Preparation Manual
One additional submittal & review
Additional Miscellaneous Services
Increase project schedule by 5 months due to ROW delays
Geotechnical delays due uncooperative property owners
Update federal environmental documents
Retaining wall design to minimize impact to property owners
Spokane
6 Valley
January 14, 2020
Next Steps
Continue to pursue ROW certification
Develop Plans, Specifications & Estimate
Execute interlocal with WSDOT for construction administration
Execute Agreement with BNSF
Amend TIGER agreement for CN funds
Obligate construction funds summer 2020
Spokane
7 Valley
January 14, 2020
Questions
Spokane
8 Valley.
iashington State
VAr Department of Transportation
Supplemental Agreement Organization and Address
Number 07 _ City of Spokane Valley
Original Agreement Number 11707 E.Sprague Ave.,Suite 106
Spokane Valley,WA
17-108
Phone: 509-720-5102
Project Number Execution Date Completion Date
0143 August 24,2017 December 31,2020
Project Title New Maximum Amount Payable
Barker Rd/BNSF Grade Separation $2,796,891.04
Description of Work
Additional Plans,Specifications and Estimate.(PS&E)development,right of way,surveying,environmental planning,and
geotechnical engineering.The PS&E package will be converted to conform to WSDOT formatting.
The Local Agency of City of Spokane Valley
desires to supplement the agreement entered in to with David Evans and Associates,Inc.
and executed on August 24,2017 and identified as Agreement No, 17-108
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1
Section 1, SCOPE OF WORK, is hereby changed to read:
See attached Exhibit B,Scope of Services;
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read: no changes.
Ill
Section V, PAYMENT, shall be amended as follows:
See attached Exhibit A.This supplement adds$300,000.00 to the previous contract amount of$2,496,891.04 for a total amount
authorized of$2,796,891.04.The fixed fee amount is increased by$16,704.03,for a total of$141,939.42.
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By;Debra Seeman,Sr.Associate ucA Lj (lurk_ By:
dict erestvav-r-
Mt. 1.j
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09!2005
Exhibit "A"
Summary of Payments - Supplement 7
City of Spokane Valley,WA
Barker RoadIBNSF Grade Separation
(Project No.0143)
Basic Agreement Supplement 1 Supplement 2 Supplement 3 Supplement 4 Supplement 5 Supplement 6 Supplement 7 Total
Direct Salary Cost $ 57,223.00 $ 2,555.00 $ 3,120.62 $ 337,787.99 $ $ - $ - $ 53,883.98 $ 454,570.59
Overhead(including Payroll Additives) 94,296.97 $ 791,473.66
$ 95,508.00 $ 4,090.00 $ 5,470.13 $ 592,108.56 $ $ $ $
Direct Non-Salary Cost(Incl.Subs) $ 2,064.00 $ 20.00 $ 5,056.93 $ 1,157,019.26 $ - $ - $ - $ 135,115.02 $ 1,299,275.21
_Fixed Fee(Prime) $ 17,740.00 $ 791.00 $ 976.75 $ 105,727.64 $ - $ - $ - $ 16,704.03 $ 141,939.42
Authorized from Management Reserve
Fund(max$100,000) $ - $ 89,516.48 $ 10,383.79 $ 99,900.27
Subtotal: $ 172,535.00 I $ 7,456.00 $ 14,624.43 $ 2,192,643.44 $ - $ 89,516.48 $ 10,383.79 $ 300,000.00 $ 2,787,159.14
DEA Authorized Total: $ 172,535.00 $ 179,991.00 $ 194,615.43 $ 2,387,258.87 $ 2,387,258.87 $ 2,476,775.35 $ 2,487,159.14 $ 2,787,159.14
Management Reserve Fund in
Supplement $ 109,632.17 $ - $ - $ - $ - $ 109,632.17
LAG Agreement Totals: $ 172,535.00 $ 179,991.00 $ 194,615.43 $ 2,496,891.04 $ 2,496,891.04 $ 2,496,891.04 $ 2,496,891.04 $ 2,796,891.04
Exhibit A2 Summary of Payments-supplmt-07 v02.xlsx 1/7/2020
upp[1omc rat
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Spokane
�S Val ley
City of Spokane VaHey, WA
RRarrkerr Roar iBMSF Grade Separation
Project N. „ 0143
Phase SIO Design, Right-of-Way, and PS sE Services
Scope of Services
Prepared by:
David rvans and Associates, line.
908 North Howard Street, Suite 300
Spokane, WA 99201
Q D
a
On association with HDR =;rngiirieer°iriq, Inc.
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ianlu lrry 7, 2020
TATE OF CONTENTS
INTRODUCTION 1
II. DETAILED TASK DESCRIPTION 3
TASK 1 PROJECT ADMINISTRATION—ADDITIONAL WORK 3
1.1 Project Management—additional work 3
1.2 Project Setup—no changes 3
1.3 Subconsultant Coordination—additional work 3
1.4 Quality Assurance Plan—no changes 3
1.5 Project Schedule—additional work 3
1.6 Monthly Progress Reports and Invoices—additional work 4
TASK 2 COORDINATION AND MEETINGS—DEA&HDR—ADDITIONAL WORK 4
2.1 Kickoff Meeting—no changes 4
2.2 CITY Coordination—DEA—additional work 4
2.3 Consultant Team Coordination and Mtgs.—DEA, HDR& Budinger—additional work 4
2.4 City Council Meetings-DEA& HDR—Reduced Work changes 4
2.5 Project Design Team Meetings—DEA& HDR--additional work 5
2.6 Stakeholder Coordination- DEA& HDR—no changes 5
TASK 3 QC/QA REVIEW—DEA&HDR—No CHANGES 5
TASK 4 UTILITIES AND DATA COLLECTION—HDR&DEA—NO CHANGES 5
TASK 5 GEOTECHNICAL ENGINEERING-BA ADDITIONAL WORK 5
5.1 Evaluate Geotechnical Data and Needs—no changes 5
5.2 Geotechnical Engineering Services—additional work 5
5.3 Geotechnical Coordination—additional work 5
TASK 6 PUBLIC INVOLVEMENT PROGRAM—DEA&HDR—REDUCED WORK. 6
6.1 Public Open Houses 6
6.2 Property Owner Contact Meetings 6
TASK 7 NEPA COMPLIANCE—WIDENER—ADDITIONAL WORK 6
7.1 Design Assistance and Early Agency Coordination--reduced work 6
7.2 Section 106 Report(Cultural and Historic Resources)—no changes 6
7.3 Noise Study—no changes 6
7.4 Land Use Assessment—no changes •••6
7.5 Environmental Justice Survey—no changes 6
7.6 Hazardous Materials Memorandum--no changes 6
7.7 NEPA DCE—additional work 6
TASK 8 TOPOGRAPHIC SURVEYING AND BASEMAPPING—DEA—ADDITIONAL WORK 7
8.1 Develop Control Networknochanges 7
8.2 Topographic Survey& Mapping—additional work 7
8.2.1. Topographic Surveying—additional work 7
8.2.2. Supplemental Topographic Surveying—no changes 8
City of Spokane Valley Page i
Barker Road/BNSF Grade Separation
8.2.3. Railroad Survey and Coordination—no changes 8
8.2.4, Utilities—no changes 8
8.2.5. Process RTK GPS and linework—no changes 8
8.2.6. Feature extraction—na changes 8
8.2.7, Basemapping—additional work 8
8.3 Boundary/Right-of-Way Surveying—additional work 8
8.3.1. Research—additional work 8
8.3.2. Field Survey—no changes 9
8.3.3. Develop Right-of-Way Determination—additional work 9
8.3.4. Prepare and File Retracement Record of Survey—no changes 9
8.3.5. Set Monuments for Retracement Survey—no changes 9
8.4 Final Basemapping —no changes 9
TASK 9 BNSF COORDINATION AND SUBMITTALS—DEA&HDR—ADDITIONAL WORK 9
9.1 BNSF Design Phase A Package (Concept Railroad Submittal)—no changes 9
9.2 BNSF Design Phase B Package (30% Railroad Submittal)—no changes 9
9.3 BNSF Design Phase C Package (100% Railroad Submittal)—no changes 9
9.4 Railroad Agreement—Reduced Work 9
9.5 BNSF Easements—DEA& HDR—new task 9
9.5.1. Develop BNSF Easements-HDR 9
9.5.2. BNSF Easement Legal Descriptions—DEA 10
TASK 10 PRELIMINARY BRIDGE PLANS—NO CHANGES 10
TASK 11 INTERSECTION CONTROL ANALYSIS—REDUCED WORK 10
TASK 12 60%DESIGN--DEA&HDR—ADDITIONAL WORK 10
12.1 Title and Index/Vicinity Map—DEA—no changes 10
12.2 Roadway Typical Sections—HDR—no changes 10
12.3 Intersection/Channelization Plan Coordination--HDR & DEA—no changes 10
12.4 Roadway Alignment, Paving Plan and Profile Sheets--HDR—additional work 10
12.4.1. Channelization Plan Sheets--no changes 10
12.4.2. Alignment Plan Sheets—no changes 10
12.4.3. Roadway Paving Plan and Profile Sheets—additional work 11
12.5 Drainage Plans—HDR—no changes 12
12.6 Hydraulic Report—HDR—no changes 12
12.7 Channelization, Pavement Marking, Signing, and Sign Structure Plans—DEA—no changes
12
12.8 Intersection Plans—HUH DEA—no changes 12
12.9 Maintenance of Traffic(MOT) Plans—DEA—no changes 12
12.10 Site Preparation Plans—HDR—no changes 12
12.11 Illumination Design and Plans—IDEA—no changes 12
12.12 Preliminary Utility Plans—HDR—no changes 12
12.13 Bridge Design and Sheets—DEA—additional work 12
12.14 DetailSheets—DEA& HDR—no changes 12
12.15 Preliminary Special Provisions—DEA& HDR—no changes 12
12.16 Preliminary Opinion of Probable Cost—DEA& HDR—additional work 12
12,17 Basis of Estimate—DEA—no changes 13
City of Spokane Valley Page ii
Barker Road/BNSF Grade Separation
12.18 Preliminary Design Submittal QC--DEA& HDR-no changes, 13
12.19 Submit 60% Design Package-DEA& HDR-additional work 13
12.20 Design Approval-DEA-no changes 13
12.21 60% Design Review and Comment/Resolution Meeting-no changes 13
TASK 13 RIGHT-OF-WAY DOCUMENTS-DEA&HDR 13
13.1 Review Title Information and Data Collection-DEA-additional work 13
13.2 Develop Right-of-Way Plans-DEA-additional work 14
13.3 Legal Descriptions-DEA-additional work 14
13.4 Monuments and Record of Survey-no changes 15
13.5 Condemnation Support-DEA& HDR-new task 15
13.5.1, Encumbrances Evaluation-DEA 15
13.5.2. Final Action Exhibits--DEA 15
13,5.3. General Condemnation Support-DEA& HDR 15
TASK 14 APPRAISE AND ACQUIRE RIGHT-OF-WAY-HDR&DEA-ADDITIONAL WORK 16
14.1 Real Estate Services Management-HDR-no changes 16
14.2 Appraisal and Appraisal Review-HDR-additional work 16
14.3 Acquisition and Negotiation Services-HDR & DEA-additional work 16
14.4 Relocation and Negotiation Services-HDR-additional work 18
TASK 15 100%DESIGN-DEA&HDR-ADDITIONAL WORK 19
15.1 Title, Index and Vicinity Map Sheets-DEA-additional work 20
15.2 Survey Control and Found Monuments-DEA-no changes 20
15.3 Roadway Typical Sections-HDR& DEA -additional work 20
15.4 Alignment Plan/ROW Sheets-HDR& DEA-additional work 20
15.5 Site Preparation Plans-HDR-additional work 20
15.6 Roadway Paving Plan/Profile Sheets-HDR-additional work 20
15.7 Paving and other Roadway/RAB Details-HDR-no changes 21
15.8 TESC Plans-HDR-additional work 21
15.9 TESC Narrative-HDR-no changes 21
15.10 Drainage Plans-HDR-additional work 21
15.11 Utility Plans-HDR--additional work 21
15.12 Utility Hearing Waivers- HDR-no changes 22
15.13 Landscape Plans-DEA-removed work 22
15.14 BNSF Bridge Contour Plans-DEA-no changes 22
15.15 Illumination Plans and Details-DEA-no changes 22
1 5.1 6 Intersection Plans and Details-HDR-no changes 22
15.17 Chann/Pavement Marking/Signing/Sign Structure Plans-DEA-additional work 22
15.18 Bridge Design-DEA-additional work 23
15.18.1. Barker Road over BNSF Bridge-additional work 23
15.18.2. Structures QC/QA Documentation-additional work 23
15.18.3. Preliminary Bridge Load Ratings-no changes 23
15.19 Maintenance of Traffic (MOT) Plans-DEA-additional work 23
15.20 Specifications and Proposal-DEA& HDR-additional work 23
15.21 Contract Time Determination-DEA& HDR-no changes 23
15.22 Opinion of Probable Cost-DEA & HDR-additional work 23
City of Spokane Valley Page iii
Barker Road/BNSF Grade Separation
15.23 Basis of Estimate—DEA—no changes 24
15.24 QC Review of 100% Design Submittal—DEA & HDR—no changes 24
15.25 Submit 100% PS&E—DEA& HDR—no changes 24
15.26 Project Development Approval—DEA—no changes 24
15.27 100% Design Review Meeting—DEA& HDR—no changes 24
15.28 100%-Revised Submittal to WSDOT ER—additional work 24
TASK 16 AD-READY DESIGN—DEA& HDR-ADDITIONAL WORK 24
16.1 Prepare Ad-ready PS&E Package—DEA & HDR—additional work 24
16.2 Resident Engineer Files—DEA and HDR—no changes 25
16.3 Bid Assistance—DEA& HDR—no changes 25
TASK 17 WUTC COORDINATION AND SUBMITTALS---DEA&HDR—NEW TASK 25
TASK 18 DESIGN DOCUMENTATION PACKAGE-DEA, HDR-NEW TASK 25
18.1 Develop DA& PDA Notebook—DEA 26
18.2 Design Approval/Project Development Approval Memo— DEA 26
City of Spokane Valley Page iv
Barker Road/BNSF Grade Separation
I. INTRODUCTION
David Evans and Associates, Inc. (DEA) and associated subconsultants will provide additional
services for surveying, right of way plans, right of way acquisition, BNSF easement acquisition,
and PS&E for the Barker RoadIBNSF Grade Separation improvements (PROJECT) under the
direction of the City of Spokane Valley (CITY).
The WSDOT Eastern Region (ER) will be entering into an agreement with the CITY to manage
the construction phase of the PROJECT. Changes to the PS&E package will be necessary to
conform to WSDOT construction advertising procedures. This includes converting the contract
plan set to conform to the WSDOT Plans Preparation Manual. An extra PS&E submittal phase
will be added to the contract during the 100% completion stage, referred to as "100%-Revised
submittal", to allow WSDOT ER staff to review the PS&E package for WSDOT conformance.
Following is a brief description of the additional work included in this supplement:
Right of Way (ROW), by DEA/HDR:
• ROW research and resolution of 13 extra parcels:
DEA
Parcel # County APN Listed Property Owner
13 45011.9114 Inland Empire Distribution Systems, Inc.
14 55061.9057 Lightning Bar, LLC
15 55052.9030 Subsurface Investment Partners, LLC
16 55052.9031 Subsurface Investment Partners, LLC
17 55061,9063 Shelley Family Trust
18 N/A Rudolf parcel #1 (formerly canal district)
19 N/A Rudolf parcel #1 (formerly canal district)
20 55061.9002 Cassell (western parcel)
(initial detour route)
22 55052.9023 Avista Corp. (preferred detour route)
23 55052.9024 Avista Corp. (preferred detour route)
24 55052.9025 Avista Corp. (preferred detour route)
25 55052.9032 Avista Corp (preferred detour route)
• ROW plan development for 10 extra parcels, including legal descriptions and exhibits:
DEA
Parcel# County APN Listed Property Owner
14 55061.9057 Lightning Bar, LLC
15 55052.9030 Subsurface Investment Partners, LLC
City of Spokane Valley Page 1
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
16 55052.9031 Subsurface Investment Partners, LLC
18 N/A Rudolf parcel #1 (formerly canal district)
19 N/A Rudolf parcel#1 (formerly canal district)
20 55061.9002 Cassell (western parcel)
22 55052.9023 Avista Corp.
23 55052,9024 Avista Corp.
24 55052.9025 Avista Corp.
25 55052.9032 Avista
• Developing additional ROW plan set in a user-friendly, "City" format for use by appraiser,
City staff, and property owner negotiations;
• Temporary Construction Easement donations of (4) extra parcels associated with private
road detour road
• Appraisal and review appraisal revisions to accommodate changes to parcel valuation
strategy:
a Revise PFE adding 2 worksheets (Rudolf parcels) and revise worksheets for
Cassell and High-Est to exclude canal
o Revise AOS for Subsurface ICE due to change in area
o expedited appraisals and appraisal reviews
o Cassell 'larger parcel' definition and addition of west parcel to 'larger parcel'
definition, revise and expedite appraisal and appraisal review
o High-EST, LLC 'larger parcel' definition
• BNSF TCE at Flora RoadROW relocation additional services for one parcel (Cassell)
with, Personal Property Only;
• BNSF easement for Barker Road and SR290 construction including preparing legal
descriptions and preparing easements;
• ROW bi-weekly status meetings;
• ROW condemnation support;
Geotechnical, by Budinger:
• Additional mobilizations to accommodate property owner right of entry restrictions
Surveying, by DEA:
• Additional topographic survey of private road detour route for roadway design support
PS&E, by DEA/HDR:
• Redesign of the south end of Barker Road to match CITY widening project
City of Spokane Valley Page 2
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
• Retaining walls design on Barker Road (LC Eagle parcel) and on Private Road along
SPW-DIST property.
• Design the Consolidated Irrigation District 19 (CID #19) water main reroute to
accommodate the Barker Road and private road embankment construction
• Private road detour route horizontal and vertical roadway design;
The contract duration will be extended from December 31, 2019 to May 31, 2020, to allow for
completion of the additional work in this supplement.
II. DETAILED TASK DESCRIPTION
The following sections were established in Supplement No. 3, to implement the Phase II work
and will be utilized for Supplement No. 7 as well. Changes to the contracted scope of work will
be identified as follows:
• "additional work' - extra work added to an existing task;
• "no changes" - no additional work is required for a specific task;
• "new task" - extra work that does not fit within an existing task will be added as a new
task number
• "reduced work"— level of effort has been reduced for this existing task;
• "removed work"— scope has been removed from the contract;
TASK 1 PROJECT ADMINISTRATION — ADDITIONAL WORK
1.1 Project Management— additional work
The CONSULTANT Team will incur additional effort as a result of the time extension
and additional work.
Project management will be on-going during the course of the project. DEA's project
manager will maintain communication with the CITY, WSDOT, and BNSF and will
monitor the project's scope, schedule, and budget, will coordinate and communicate
with the project's subconsultants, and other similar project management tasks.
ASSUMPTIONS:
1. New contract end date is May 31, 2020 (extended by 5 months).
1.2 Project Setup— no changes
1.3 Subconsultant Coordination — additional work
DEA will prepare subconsultant supplemental agreements for work included in this
supplement.
1.4 Quality Assurance Plan — no changes
1.5 Project Schedule— additional work
DEA will update the project delivery schedule to include additional scope items,
updates to right of way acquisition and condemnation process, and WSDOT Eastern
City of Spokane Valley Page 3
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
Region construction management timelines.
DELIVERABLES
1. Monthly Project Schedule updates (PDF)
1.6 Monthly Progress Reports and Invoices — additional work
The CONSULTANT Team will continue to provide monthly progress reports and
invoices in accordance with the CITY's standard procedures for the extended
contract duration.
ASSUMPTIONS
1. Progress Report and Invoice packages will be prepared monthly for 5 months.
DELIVERABLES
1. Monthly Progress Report and Invoice Packages
TASK 2 COORDINATION AND MEETINGS — DEA & HDR — ADDITIONAL
WORK
2.1 Kickoff Meeting — no changes
2.2 CITY Coordination — DEA— additional work
Coordinate with CITY staff for project data, design issues, right of way acquisition,
and project updates. DEA project manager will provide bi-weekly check-in phone
and/or video conferences with CITY.
Assume DEA's project manager will perform coordination for the 5 month duration of
this supplement remotely, via videoconferences instead of traveling to CITY's office.
Labor charges for Task 2.2 were erroneously omitted from the budget summary in
Supplement No. 3, and a total of 55 hours will be included in this supplement to
account for that omission.
2.3 Consultant Team Coordination and Mtgs. — DEA, HDR & Budinger— additional
work
Following the CITY coordination meetings and bi-weekly check-in meetings, DEA will
hold bi-weekly, lasting one-hour each, internal CONSULTANT Team coordination
meetings/phone conferences to plan the work, relay information gathered during the
CITY meetings, and discuss project issues that need to be passed along to the CITY
for resolution. Coordination will occur for the 5 month duration of this supplement.
DEA Labor charges for Task 2.3 were erroneously omitted from the budget summary
in Supplement No. 3, and a total of 90 hours will be included in this supplement to
account for that omission.
2.4 City Council Meetings - DEA & HDR — Reduced Work changes
HDR's scope for this task will be revised under this Supplement. HDR's Project
Manager will attend (1) council meeting, The remaining fee for this task will be
reallocated and used for additional scope items (for HDR) listed in this Supplement.
City of Spokane Valley Page 4
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
2.5 Project Design Team Meetings — DEA & HDR — additional work
Project Design Team meetings will be held with CITY, WSDOT and other critical
stakeholders to effectively communicate the project needs between each of the
critical project stakeholders.
ASSUMPTIONS
1. Coordination will occur for the 5 month duration of this supplement. For
budgeting purposes, it is anticipated that there will be one meeting per month,
lasting two-hours. Various DEA, HDR and Budinger staff will attend meetings as
appropriate based on discussion items.
DELIVERABLES
1. Meeting Agenda and Meeting Minutes
2.6 Stakeholder Coordination - DEA & HDR — no changes
TASK 3 QC/QA REVIEW — DEA & HDR — NO CHANGES
TASK 4 UTILITIES AND DATA COLLECTION — HDR & DEA — NO CHANGES
TASK 5 GEOTECHNICAL ENGINEERING - BA— ADDITIONAL WORK
5.1 Evaluate Geotechnical Data and Needs — no changes
5.2 Geotechnical Engineering Services — additional work
Budinger and Associates (BA) estimated their field investigation work from
Supplement No. 3 would be performed within consecutive working days, with limited
equipment mobilizations. Due to right of entry restrictions on the Cassell and
HighEST parcels, field explorations within these parcels is delayed and will result in
additional mobilization costs.
Provide recommendations for retaining walls and sign structure foundations, based
on site exploration, laboratory testing, and engineering analysis.
ASSUMPTIONS
1. Retaining walls will be WSDOT Standard Plan reinforced concrete, as specified
in the WSDOT GDM 15-6. Recommendations will include slope stability, bearing,
settlement, and feasibility of wall type.
2. Sign structure foundations will be WSDOT Type 1; recommendations will include
soil friction angle, soil unit weight, allowable bearing pressure and temporary
casing.
5.3 Geotechnical Coordination -- additional work
BA will provide additional geotechnical coordination to the design team and CITY
during this extended supplement duration.
City of Spokane Valley Page 5
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
Scope and Budget for HDR to review the Draft and Final Geotechnical reports is
removed from the scope of work. Fee for this task will be reallocated and used for
additional scope items (for HDR) listed in this Supplement.
TASK 6 PUBLIC INVOLVEMENT PROGRAM — DEA & HDR-- REDUCED
WORK
6.1 Public Open Houses
DEA's scope for this task will be revised under this Supplement. One local DEA staff
member will attend one (1) open house. DEA will prepare up to two (2) project displays.
The remaining fee for this task will be reallocated and used for additional scope items
(for DEA) listed in this Supplement.
HDR's scope for this task will be revised under this Supplement. HDR's Project
Manager will attend one (1) open house. HDR will prepare up to four (4) project
displays. The remaining fee for this task will be reallocated and used for additional
scope items (for HDR) listed in this Supplement.
6.2 Property Owner Contact Meetings
DEA's scope and budget for this task is removed under this Supplement. Fee for this
task will be reallocated and used for additional scope items (for DEA) listed in this
Supplement.
TASK 7 NEPA COMPLIANCE --WIDENER -- ADDITIONAL WORK
7.1 Design Assistance and Early Agency Coordination— reduced work
HDR's Scope and Budget for this task is removed from the scope of work. Fee for this
task will be reallocated and used for additional scope items (for HDR) listed in this
Supplement.
DEA's Scope and Budget for this task has been partially removed; fee for this task will
be reallocated and used for additional scope items (for DEA) listed in this Supplement.
7.2 Section 106 Report(Cultural and Historic Resources)-- no changes
7.3 Noise Study— no changes
7.4 Land Use Assessment— no changes
7.5 Environmental Justice Survey— no changes
7.6 Hazardous Materials Memorandum — no changes
7.7 NEPA DCE— additional work
Widener will provide additional NEPA Compliance coordination to the design team
and CITY during this extended supplement duration of 5 months (Dec. 31, 2019 to
Dec. 31, 2020).
City of Spokane Valley Page 6
Barker Road/BNSF Grade Separation Supplement 7-Scope of Services
Develop a revised Area of Potential Effect (APE) to capture extended project limits
resulting from the private road detour route, which were not included in the original
APE exhibit.
Prepare a revised NEPA Documented Categorical Exclusion Documentation Form
(CED) to account for an updated project footprint and impacts.
DELIVERABLES
1. Revised APE Exhibit (PDF)
2. Revised CED Form (PDF)
TASK 8 TOPOGRAPHIC SURVEYING AND BASEMAPPING -- DEA —
ADDITIONAL WORK
All work described below will be completed by DEA unless specified otherwise.
8.1 Develop Control Network— no changes
8.2 Topographic Survey & Mapping — additional work
8.2.1. Topographic Surveying — additional work
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Surveying Limits
DEA will perform the following additional topographic surveying:
Private Road Detour Route: This will include approximately 2,500 linear feet
along the private road detour route. A preliminary detour route has been
City of Spokane Valley Page 7
Barker Road/SNSF Grade Separation Supplement 7- Scope of Services
identified on the Avista solar farm parcel and three other adjacent Avista
parcels as shown in the image above.
8.2.2. Supplemental Topographic Surveying — no changes
8.2.3. Railroad Survey and Coordination — no changes
8.2.4. Utilities— no changes
8.2.5. Process RTK GPS and linework— no changes
8.2.6. Feature extraction — no changes
8.2.7. Basemapping additional work
DEA will compile additional acquired mapping data and integrate into the
existing conditions topographic basemap.
DELIVERABLES
1. Updated existing conditions topographic basemap electronic file
(Microstation/InRoads)
8.3 Boundary/Right-of-Way Surveying -- additional work
8.3.1. Research — additional work
DEA will order up to 13 additional title reports and evaluate parcel
encumbrances, to support right of way acquisition services.
DEA
Parcel # County APN Listed Property Owner
13 45011.9114 Inland Empire Distribution Systems, Inc.
14 55061.9057 Lightning Bar, LLC
15 55052.9030 Subsurface Investment Partners, LLC
16 55052.9031 Subsurface Investment Partners, LLC
17 55061.9063 Shelley Family Trust
18 N/A Rudolf parcel #1 (formerly canal district)
19 N/A Rudolf parcel #1 (formerly canal district)
20 55061.9002 Cassell (western parcel)
21 55052.9081 Centennial Properties, Inc
22 55052.9023 Avista Corp.
23 55052.9024 Avista Corp.
24 55052.9025 Avista Corp.
City of Spokane Valley Page 8
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
25 55052.9032 Avista Corp.
DELIVERABLES
1. Owner Commitment Title reports and datedowns (PDF).
8.3.2. Field Survey— no changes
8.3.3. Develop Right-of-Way Determination — additional work
Boundary sidelines will be determined for up to 12 additional parcels.
8.3.4. Prepare and File Retracement Record of Survey— no changes
8.3.5. Set Monuments for Retracement Survey— no changes
8.4 Final Basemapping — no changes
TASK 9 BNSF COORDINATION AND SUBMITTALS — DEA & HDR —
ADDITIONAL WORK
9.1 BNSF Design Phase A Package (Concept Railroad Submittal) — no changes
9.2 BNSF Design Phase B Package (30% Railroad Submittal) — no changes
9.3 BNSF Design Phase C Package (100% Railroad Submittal) — no changes
9.4 Railroad Agreement— Reduced Work
DEA's scope and budget for this task is removed under this Supplement. Fee for
this task will be reallocated and used for additional scope items (for DEA) listed in
this Supplement.
HDR's Scope and Budget for this task is removed under this Supplement. Fee for
this task will be reallocated and used for additional scope items (for HDR) listed in
this Supplement
9.5 BNSF Easements — DEA & HDR — new task
BNSF requires the City obtain both a Permanent Easement for the overcrossing at
Barker Rd and Trent Ave and a Temporary Construction Easement for construction
within the WSDOTIBNSF ROW during the project.
9.5.1. Develop BNSF Easements - HDR
HDR will assist in the development of the railroad ROW Easement and Temporary
Construction Easement (TCE) between the CITY and BNSF for this Project. HDR will
draft the ROW Easement and TCE, submit the documents to the CITY, and make
revisions based on input from the CITY and BNSF.
City of Spokane Valley Page 9
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
9.5.2. BNSF Easement Legal Descriptions — DEA
DEA will develop and submit stamped legal descriptions and exhibit maps for the
temporary and permanent BNSF easements to the CITY, for submission to BNSF for
review. Upon receipt of BNSF comments, DEA will revise the documents one time
and provide a final, stamped legal description.
DELIVERABLES
1. Temporary Easement Legal Description (Word & PDF) — Draft and Final
2. Permanent Easement Legal Description (Word & PDF) — Draft and Final
TASK 10 PRELIMINARY BRIDGE PLANS - NO CHANGES
TASK 11 INTERSECTION CONTROL ANALYSIS - REDUCED WORK
HDR's Scope and Budget for this task is removed from the scope of work. Fee for this task
will be reallocated and used for additional scope items (for HDR) listed in this Supplement.
DEA's scope of work for this task is complete; remaining fee for this task will be reallocated
and used for additional scope items (for DEA) listed in this Supplement.
TASK 12 60% DESIGN — DEA & HDR -- ADDITIONAL WORK
DEA and HDR were directed by the CITY to perform the following additional work items
during the 60% design phase, to meet property owner acquisition needs, BNSF easement
acquisition needs, and to incorporate unexpected project constraint issues:
• Redesign of the south end of Barker Road to match CITY widening project & design a
landscape block wall to minimize impacting the existing swale on the Sub-Surface
Investment Parcel.
• Retaining walls design on Barker Road (LC Eagle parcel)
• Design of private road retaining wall on SPW-DIST parcel and LC Eagle parcel.
• Waterline design for the Consolidated Irrigation District 19 (CID #19) water main reroute
to accommodate the Barker Road and private road embankment construction
The following tasks will be accomplished in preparing the 60% Design Documents.
12.1 Title and IndexNicinity Map— DEA— no changes
12.2 Roadway Typical Sections— HDR — no changes
12.3 Intersection/Channelization Plan Coordination — HDR & DEA— no changes
12.4 Roadway Alignment, Paving Plan and Profile Sheets — HDR— additional
work
12.4.1. Channelization Plan Sheets— no changes
12.4.2. Alignment Plan Sheets — no changes
City of Spokane Valley Page 10
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
12.4.3. Roadway Paving Plan and Profile Sheets -- additional work
Retaining Wall Design & Modeling on Barker Road - HDR:
As the design progressed on Barker Road, LC Eagle notified the CITY about
future building plans to expand their facilities. To avoid impacting the future
development plans with the current design 2:1 fill slope from Barker Road, a
retaining wall was added. HDR performed the following additional work
elements:
• determine the horizontal location of the wall and determine the height
based on the 2:1 slope from Barker
• Incorporate the wall into the roadway modeling and update earthwork
quantities
• Update typical sections and roadway plan sheets
• Coordinate with DEA to incorporate wall location into new Retaining wall
plan/profile sheets
Retaining Wall Design SPW-DIST LLC Parcel - HDR:
The SPW-DIST, LLC parcel, located at the SE corner of Barker Road and
Private Road, was undeveloped property during the initial scoping of this
project. In March 2019, the CONSULTANT team was provided development
plans for this parcel. To avoid impacting the future development, a retaining
wall along the south side of the private road is needed due to the fill slope.
Design of the wall was not included in the Supplement No. 3 scope of work
and HDR performed the following additional work:
• using the CAD files provided by the developer, research and determine
the coordinate system to align with this CITY's project
• determine the horizontal location and height of the wall along the private
road
• incorporate the wall into the roadway modeling and update earthwork
quantities
• update typical sections and roadway plan sheets
• coordinate with DEA to incorporate wall location into new Retaining wall
plan/profile sheets
The proposed SPW-Dist. private development plan shows a future driveway
from Barker Road and one from the private road, however, these will not be
included in the CITY's construction plans. The Barker Road driveway will be
constructed by the private property owner as part of their development and
the future driveway from the private road is beyond the CITY's project limits.
City of Spokane Valley Page 11
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
12.5 Drainage Plans — HDR — no changes
12.6 Hydraulic Report— HDR — no changes
12.7 Channelization, Pavement Marking, Signing, and Sign Structure Plans — DEA—
no changes
12.8 Intersection Plans — HDR DEA— no changes
12.9 Maintenance of Traffic (MOT) Plans — DEA— no changes
12.10 Site Preparation Plans — HDR — no changes
12.11 Illumination Design and Plans — DEA— no changes
12.12 Preliminary Utility Plans — HDR — no changes
12.13 Bridge Design and Sheets -- DEA— additional work
DEA will prepare retaining wall plans and details for the following locations:
• Wall 1: private road along SPW-DIST, LLC parcel;
• Wall 2: Barker Road, along LC Eagle, LLC parcel;
The following additional drawings will be included:
Sheet Title: Number of Sheets:
Wall 1 Plan & Elevation 1
Wall 2 Plan & Elevation 1
Wall Details 1
Pedestrian Railing Details 2
Cable Fence Details 1
ASSUMPTIONS
1. Retaining walls will be reinforced concrete, type 7 (WSDOT Standard Plan D-
10.40)
12.14 Detail Sheets — DEA & HDR — no changes
12.15 Preliminary Special Provisions — DEA & HDR — no changes
12.16 Preliminary Opinion of Probable Cost— DEA & HDR — additional work
Additional work elements added to the opinion of cost include retaining walls,
BNSF access drives, and Private Road drainage.
City of Spokane Valley Page 12
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
12.17 Basis of Estimate — DEA— no changes
12.18 Preliminary Design Submittal QC — DEA & HDR -- no changes
12.19 Submit 60% Design Package — DEA & HDR— additional work
The CONSULTANT will prepare the following additional contract plan sheets during
the 60% Design Submittal package, to incorporate retaining walls, access drives,
and drainage elements along the Private Road:
Plan Sheet Section # Sheets
Retaining Wall Plan/Profile, and Details 6
12.20 Design Approval — DEA— no changes
12.21 60% Design Review and Comment/Resolution Meeting — no changes
TASK 13 RIGHT-OF-WAY DOCUMENTS — DEA & HDR
13.1 Review Title Information and Data Collection — DEA - additional work
DEA will include the following 12 additional tax parcels in the title research
collection activity:
DEA
Parcel # County APN Listed Property Owner
13 45011.9114 Inland Empire Distribution Systems, Inc.
14 55061.9057 Lightning Bar, LLC
15 55052.9030 Subsurface Investment Partners, LLC
16 55052.9031 Subsurface Investment Partners, LLC
17 55061.9063 Shelley Family Trust
18 N/A Rudolf parcel#1 (formerly canal district)
19 N/A Rudolf parcel #1 (formerly canal district)
20 55061.9002 Cassell (western parcel)
55052.9032 Avista Corp.
22 55052,9023 Avista Corp.
23 55052.9024 Avista Corp.
24 55052.9025 Avista Corp.
City of Spokane Valley Page 13
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
ASSUMPTIONS
1. All title reports and title report updates will be obtained by the CONSULTANT
(DEA).
13.2 Develop Right-of-Way Plans — DEA - additional work
Supplement No. 3 task: DEA will develop the Official Total Ownership (TO) Map and
Right-of-Way (ROW)/Limited Access Plans based on the right-of-way need lines and
proposed access control objectives. The project team has identified 12 acquisition
parcels affected by the project from 12 property ownerships. The project team will
prepare the TO Map and ROW/Limited Access Plans in accordance with WSDOT
Right-of-Way Manual (Section 1.8) and Plans Preparation Manual (Division 1, Right-
of-Way Plans).
Supplement No. 7 Work:
• In addition to the WSDOT-format right of way plan included in Supplement
No. 3, DEA developed a "CITY-format" right of way plan that includes user
friendly linetypes, aerial photo overlay, and parcel hatching. The CITY-format
plans will be provided to CITY staff, appraiser, review appraiser, and property
owners, to facilitate the right of way acquisition process. Up to six (6)
revisions will be made to the CITY-format right of way plans.
• Incorporate up to twelve (12) additional parcels in the right of way plan.
13.3 Legal Descriptions — DEA— additional work
DEA will develop and submit stamped legal descriptions and exhibit maps for 10
additional parcels:
Parcel County APN Listed Property Owner
14 55061.9057 Lightning Bar, LLC
15 55052.9030 Subsurface Investment Partners, LLC
16 55052.9031 Subsurface Investment Partners, LLC
18 N/A Rudolf parcel#1 (formerly canal district)
19 N/A Rudolf parcel#1 (formerly canal district)
20 55061.9002 Cassell (western parcel)
22 55052.9023 Avista Corp.
23 55052.9024 Avista Corp.
24 55052.9025 Avista Corp.
25 55052.9032 Avista Corp.
City of Spokane Valley Page 14
Barker Roacl/BNSF Grade Separation Supplement 7- Scope of Services
13.4 Monuments and Record of Survey— no changes
13.5 Condemnation Support— DEA & HDR— new task
CITY has identified four (4) parcel ownership groups where good faith acquisition
agreements will likely not be reached and condemnation proceedings are
recommended to continue moving the PROJECT forward in a reasonable duration.
These parcel ownership groups include:
DEA
Parcel # County APN Listed Property Owner
3, 4 & 20 55061.9047, 55061.9048 & Cassell
55061.9002
1, 2, 5, 6, 56314.9026, 56323.9162, High-EST, LLC
7 & 8 55052.9021, 55052.9022,
56323.9092 & 56326.9016
9 55061.9004 Jovi, LLC
11 55052.9029 SPW-DIST, LLC
DEA will provide support to the CITY during this process, as described below.
13.5.1. Encumbrances Evaluation — DEA
DEA will evaluate encumbrances listed on title reports and identify which
encumbrances are most likely to pertain to the acquisition area. Parties associated
with these unaffected encumbrances will not be listed in the condemnation action
proceedings. A summary of the encumbrance evaluation will be prepared for each of
the four owners associated with condemnation proceedings.
DELIVERABLES
1. Encumbrance Evaluation Summary (MS Word)
13.5.2. Final Action Exhibits -- DEA
DEA will prepare legal descriptions describing the acquisition areas (permanent and
temporary) to be included in the condemnation proceedings, for up to four(4)
ownership groups.
DELIVERABLES
1. Legal descriptions, Exhibit A(MS Word)
13.5.3. General Condemnation Support— DEA & HDR
DEA and HDR will provide general on-call condemnation support as requested by
the CITY, including preparing right of way exhibits, design coordination, court support
services, and other general project support as necessary.
ASSUMPTIONS
1. DEA staff labor support is assumed to be a maximum of 110 hours, as an on-call
City of Spokane Valley Page 15
Barker Roacl/BNSF Grade Separation Supplement 7- Scope of Services
basis.
2. HDR staff labor support is assumed to be a maximum of 30 hours, as an on-call
basis.
TASK 14 APPRAISE AND ACQUIRE RIGHT-OF-WAY - HDR & DEA -
ADDITIONAL WORK
This task was previously modified by Supplement No. 5.
The following additional work is included in Supplement No. 7:
14.1 Real Estate Services Management— HDR— no changes
The CITY has indicated there will be no further meetings. The will be no change to
this task.
14.2 Appraisal and Appraisal Review— HDR— additional work
Additional labor will not be requested for this task. Expenses for subconsultants
(appraisals/review appraisals) will be included in this supplement. The expense
amount is shown as a ROW direct expense with a breakdown by parcel as an
Appendix to the Scope of Services.
ASSUMPTIONS
1. Appraisal and Appraisal Review services are not required for the four (4)
additional TCEs for the detour route. CITY stated they are being "donated".
2. An evaluation is necessary for the BNSF TCE at Flora Road, to allow for work
within WSDOT's easement in the BNSF right of way. The labor and
appraisal/appraisal review (or AOS if applicable) will be completed at no cost
to the CITY.
14.3 Acquisition and Negotiation Services — HDR & DEA— additional work
• HDR will perform acquisition and negotiation services for up to four additional
parcels, with coordination support by DEA, to support the private road detour
route.
• Due to increased difficulty encountered with owners, requests for
administrative settlements, and changes to existing acquisition parcels,
HDR's acquisition and negotiation services labor hours have increased for
existing parcels, in addition to the hours needed to acquire the four new TCE
parcels.
HDR will perform the following ROW services under this Supplement:
r BNSF Barker/Trent Crossing Easement and TCE:
1. Continue negotiations, assume two (2) emails and two (2) phone calls
to Tim Sharman w/JLL;
2. Upon receiving agreement to counteroffer from BNSF Representative,
receive and process the following to the CITY for signature and
payment (If no mutual agreement reached, skip to item 5):
a) Payment Voucher: Sign, scan, and transmit to CITY
City of Spokane Valley Page 16
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
b) Easement: scan and transmit to CITY
c) Temporary Construction Easement: scan and transmit to CITY.
d) Finalize Diary for transmittal
3. Draft Administrative Settlement memo, transmit to CITY for review,
finalize and transmit w/signed documents for file processing;
4. Receive CITY -signed documents and, prepare package and deliver
documents to Title Company to be recorded and close transaction;
5. Prepare file and transmit to CITY and State;
BNSF Barker/Flora Crossing Closure TCE (Note: this identifies work to be
completed at no cost to the CITY):
1. HDR Acquisition Agent to prepare Administrative Offer Summary
(AOS) once right of way plan sheet or legal description and exhibit
received. Transmit to CITY for review/approval;
2. Draft offer letter, TCE, Payment Voucher, W-9, and REETA for a new
TCE;
3. Receive approval from CITY of offer package, prepare for and mail to
BNSF Representative;
4. Negotiate acquisition of TCE, assume 3 contacts, 4 emails;
5. Receive signed documents from BNSF (If no mutual agreement
reached, skip to item 7):
a) Payment Voucher: Sign, scan, and transmit to CITY;
b) Temporary Construction Easement: scan and transmit to CITY;
c) Finalize Diary for transmittal;
6. Receive CITY -signed documents, prepare package and deliver
documents to Title Company to be recorded and close transaction;
7. Prepare file and transmit to CITY and State;
> Bradley Cassell Acquisition (Warranty Deed; TCE):
1. Continue negotiations for acquisition, assume 3 emails, 2 phone calls;
2. Receive and process the following to the City for signature and
payment (If no mutual agreement reached, skip to item 5):
a) Payment Voucher: Sign, scan, and transmit to CITY;
b) Warranty Deed: scan and transmit to CITY;
c) Temporary Construction Easement: scan and transmit to CITY;
d) Finalize Diary for transmittal;
3. Draft Administrative Settlement memo, transmit to City for review, final
and transmit w/signed documents for file processing;
4. Receive City-signed documents, obtain partial releases from lenders if
necessary and deliver documents to Title Company to be recorded
and close transaction;
5. Prepare file and transmit to CITY and State;
High-Est Acquisition (Warranty Deed):
Assume no more contacts. Finalize diary, prepare file and transmit to
CITY and State.
Jovi LLC Acquisition (Warranty Deed; TCE):
City of Spokane Valley Page 17
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
1. Continue finalizing acquisition, assume 2 emails and 1 phone call;
2. Receive and process the following to the CITY for signature and
payment (If no mutual agreement reached, skip to item 5):
a) Payment Voucher: Sign, scan, and transmit to CITY;
b) Warranty Deed: scan and transmit to CITY;
c) Temporary Construction Easement: scan and transmit to CITY;
d) Finalize Diary for transmittal;
3. Draft Administrative Settlement memo, transmit to City for review, final
and transmit w/signed documents for file processing;
4. Receive City-signed documents, obtain partial releases from lenders if
necessary and deliver documents to Title Company to be recorded
and close transaction;
5. Finalize Diary, file, and transmit to CITY and State;
SPW-DIST, LLC Acquisition (Warranty Deed; TCE):
1. Continue negotiations, assume 2 emails and 2 phone calls;
2. Receive and process the following to the CITY for signature and
payment (If no mutual agreement reached, skip to item 5):
a) Payment Voucher: Sign, scan, and transmit to CITY;
b) Warranty Deed: scan and transmit to CITY;
c) Temporary Construction Easement: scan and transmit to CITY;
d) Finalize Diary for transmittal;
3. Draft Administrative Settlement memo, transmit to City for review, final
and transmit w/signed documents for file processing;
4. Receive City-signed documents, obtain partial releases from lenders if
necessary and deliver documents to Title Company to be recorded
and close transaction;
5. Finalize Diary, file, and transmit to CITY and State;
Avista Corp. (TCE):
1. Receive Exhibits and Legal Descriptions from DEA, draft
final/donation documents;
2. Negotiate with Avista to receive authority for donation and TCE for 4
parcels, assume 3 emails and 3 phone calls;
3. Receive and process the following to the CITY for signature and
payment (If no mutual agreement reached, skip to item 5):
a) Donation Letter and Donation TCE, scan, and transmit to CITY;
b) Finalize Diary for transmittal;
4. Receive City-signed documents, prepare package and deliver to Title
Company for recording and to close transaction;
5. Finalize Diary, file, and transmit to CITY and State;
14.4 Relocation and Negotiation Services -- HDR — additional work
• HDR will perform relocation services for Cassell ownership grouping. It is
expected that relocation services will be for personal property only that is
located within the acquisition areas.
City of Spokane Valley Page 18
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
• Due to increased difficulty encountered on the Jovi parcel, and requests to
extend the move date for three (3) displacees, relocation services labor hours
have increased.
HDR will perform the following ROW services under this Supplement:
Bradley Cassell Relocation:
1. Prepare move expense agreement, Checklist, documents for PPO relocation
benefits;
2. Perform move-out inspection, prepare move-out inspection form;
3. Prepare recommendation memo and payment voucher for PPO move
expense reimbursement;
4. Send to displacee for signature;
5. Send to CITY for approval and processing payment;
6. Finalize diary and file and transmit to CITY and State;
Jovi LLC Relocation:
1. Jovi LLC: Continue drafting and transmitting to CITY relocation benefit
documents for move, reestablishment, and other related expenses. Finalize
diary and file and transmit to CITY and State.
2. Sellers Masonry: Continue drafting and transmitting to CITY relocation benefit
documents for move, reestablishment, and other related expenses. Finalize
diary and file and transmit to CITY and State.
3. Bayou Bar and Grill: Continue drafting and transmitting to CITY relocation
benefit documents for move, reestablishment, and other related expenses.
Finalize diary and file and transmit to CITY and State.
4. Stateline Paving and Maintenance: Continue drafting and transmitting to
CITY relocation benefit documents for reestablishment and other related
expenses, Finalize diary, file, and transmit to CITY and State.
TASK 15 100% DESIGN — DEA & HDR —ADDITIONAL WORK
WSDOT Eastern Region Construction Management:
The WSDOT Eastern Region (ER) will be entering into an agreement with the CITY to
manage the construction phase of the PROJECT. Changes to the PS&E package will be
necessary to conform to WSDOT construction advertising procedures. This includes
converting the 60% contract plan set to conform to the WSDOT Plans Preparation
Manual and adding the following sheets to the contract plan set:
• Summary of Quantities
• Quantity Tabulations (QTABs) for Site Preparation, Paving, TESC, and Pavement
Markings
• Structure Notes for Drainage and Utilities
Bid items will be quantified in Groups based on location of the PROJECT improvements:
1. WSDOT-owned land, within Spokane County limits
2. WSDOT-owned land, within City of Spokane Valley limits
City of Spokane Valley Page 19
Barker Road/B('lSF Grade Separation Supplement 7- Scope of Services
3. Non-WSDOT owned land
An extra WSDOT PS&E submittal review will be added between the 100% submittal and
Ad-Ready submittal, defined as "100% Revised' submittal, to allow WSDOT ER staff to
review for WSDOT conformance.
Address Extra Design Work Added during 60% Submittal:
The CONSULTANT team will address review comments from the 60% review submittal
for the following additional work elements, and as described in further detail below:
• retaining wall and landscape wall design on Barker Road
• retaining wall design for the SPW-DIST, LLC parcel
Address Extra Design Work Added at 100% Submittal:
• The CONSULTANT team will develop a horizontal and vertical design for the Private
Road detour route:
HDR will develop alignment plan sheets
Y DEA will prepare detour plan and profile sheets
• CID #19 Water main relocation design
15.1 Title, Index and Vicinity Map Sheets — DEA— additional work
DEA will prepare a Summary of Quantities sheet, conforming to WSDOT Plans
Preparation Manual.
15.2 Survey Control and Found Monuments — DEA— no changes
15.3 Roadway Typical Sections — HDR & DEA — additional work
DEA will prepare a typical section for the temporary Private Road detour road.
15.4 Alignment Plan/ROW Sheets — HDR & IDEA — additional work
DEA will develop alignment plan sheets (1"=100`) for the temporary Private Road
detour road. Alignment plan sheets will include construction centerline, stationing,
ties to survey control and right of way limits/TCE.
15.5 Site Preparation Plans — HDR— additional work
HDR will convert the 60% Site Preparation Plan sheets to conform to WSDOT Plan
Preparation Standards, including development of Site Preparation Quantity
Tabulation plan sheets,
15.6 Roadway Paving Plan/Profile Sheets — HDR— additional work
HDR will convert the 60% Roadway and Paving Plan sheets to conform to WSDOT
Plan Preparation Standards, including development of Paving Plan Quantity
Tabulation plan sheets.
Retaining Wall Design & Modeling on Barker Road:
City of Spokane Valley Page 20
Barker Road/BNSF Grade Separation Supplement 7-Scope of Services
• HDR will address review comments from the 60% review submittal and
finalize the wall modeling.
Retaining Wall Design for SPW-DIST LLC Parcel:
• HDR will address review comments from the 60% review submittal and
finalize the wall modeling.
15.7 Paving and other Roadway/RAB Details— HDR — no changes
15.8 TESC Plans --- HDR — additional work
HDR will prepare TESC Quantity Tabulation plan sheet, conforming to WSDOT
Plans Preparation Manual. Separate TESC plans will not be developed. Best
Management Practices necessary to control storm water runoff will be shown on the
site preparation plans.
15.9 TESC Narrative — HDR — no changes
15.10 Drainage Plans —HDR-- additional work
HDR will convert the 60% Drainage Plan sheets to conform to WSDOT Plan
Preparation Standards, including development of Drainage Structure Notes plan
sheets.
15.11 Utility Plans — HDR — additional work
HDR will convert the 60% Utility Plan sheets to conform to WSDOT Plan Preparation
Standards, including development of Utility Structure Notes plan sheets.
CID #19 Waterline Design and Coordination:
CID #19 has an existing ductile iron pipe water main located under the north
bound traffic lane of Barker Road. The water main extends northward to an
elevation valve vault located at the northeast corner of the Private Road
connection to Barker Road. From this altitude valve location, the water main
extends to the east along the northern edge of the private road and is
constructed of PVC pipe. Due to the embankment construction necessary at
these locations to ramp Barker Road up to the new grade crossing, the cover
over the existing pipe and altitude valve assembly is too excessive for CID #19 to
maintain and operate their facilities. As a result, the water main will be relocated
to the east of Barker Road beyond the limits of the planned roadway
embankment, and will cross under the private road embankment in a casing such
that CID #19 can remove and replace this pipe if necessary in the future, and
then reconnect to the existing main on the north side of the private road near the
east terminating limit of the planned embankment construction. HDR has
performed the following design work associated with the CID #19 relocation:
• revised the alignment of the water main to accommodate the planned
embankment construction along the east side of Barker Road;
• designed new altitude valve vault location and details;
City of Spokane Valley Page 21
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
• designed casing and carrier(water main) pipe including the spacer
requirements;
• revised the alignment of the water main to accommodate the planned
embankment construction along the north side of the Private Road;
• relocate fire hydrant from the west side of Barker Road near the intersection
with the private road to the north side of the private road near the east
terminating limit of the planned embankment;
The revisions require designing the horizontal and vertical alignment for the water
main relocation, InRoads modeling, details for the altitude valve and vault, water
main details for the connections to the existing water main, pipe construction details
for both push-on and mechanical joint type piping, hydrant installation, gate valves
for isolation at the casing, casing and spacer, water services connections, and
special provisions for the materials and construction necessary to complete the work.
HDR will prepare plans for the relocated water main alignment and profile for review
by CITY and CID #19 independent of the Barker Road/BNSF Grade Separation
project submittals. This will include one (1) plan sheet and up to two (2) detail
sheets.
Prepare Draft water main relocation quantities and estimated costs for review by
CITY and CID #19 independent of the Barker Road/BNSF Grade Separation project
submittals.
HDR will coordinate with CID #19 the relocation of the water main.
DELIVERABLES
1. Draft water main alignment and profile plan sheet (PDF)
15.12 Utility Hearing Waivers— HDR — no changes
15.13 Landscape Plans — DEA— removed work
Based on 60% review comments and discussions with CITY and WSDOT, it is assumed
there will not be any landscaping requirements in the center of the roundabout. DEA's
scope for this task will be removed under this Supplement. The remaining fee for this
task will be reallocated and used for additional scope items (for DEA) listed in this
Supplement.
15.14 BNSF Bridge Contour Plans — DEA-- no changes
15.15 Illumination Plans and Details — DEA— no changes
15.16 Intersection Plans and Details — HDR — no changes
15.17 Chann/Pavement Marking/Signing/Sign Structure Plans— DEA— additional
work
City of Spokane Valley Page 22
Barker Roacl/BNSF Grade Separation Supplement 7- Scope of Services
DEA will convert the 60% Channelization and Signing Plan sheets to conform to
WSDOT Plan Preparation Standards, including preparation of Pavement marking
Quantity Tabulation (QTAB) sheets.
ASSUMPTIONS
1. Quantities will be developed based on the PROJECT Groups.
15.18 Bridge Design — DEA— additional work
15.18.1. Barker Road over BNSF Bridge— additional work
DEA will incorporate 60% comments and update retaining wall design and plans.
15.18.2. Structures QC/QA Documentation -- additional work
DEA will perform additional structural QC/QA review for the retaining wall design.
15.18.3. Preliminary Bridge Load Ratings— no changes
15.19 Maintenance of Traffic (MOT) Plans — DEA— additional work
DEA will prepare the following additional Maintenance of Traffic (MOT) Plans:
Private Road Detour:
This work includes developing adding a Detour Sheet for the temporary detour
road from Barker Road, continuing east along Avista's solar farm parcel and
then northward across three additional Avista Corp. parcels.
A centerline alignment and roadway model will be developed to establish
clearing limits, earthwork quantities, and finished ground contours.
15.20 Specifications and Proposal —DEA & HDR— additional work
The special provisions package will be evaluated for conformance with WSDOT ER
contract advertisement guidelines. This work includes:
• Incorporate revisions to additional 60% submittal work including retaining
walls
O CID #19 Waterline Relocation: HDR will prepare Draft waterline relocation
special provisions based on special provisions provided by CID #19 and
CITY for the necessary materials and work to be incorporated in the overall
project specifications for the water main relocation only for review by CITY
and CID #19.
15.21 Contract Time Determination — DEA & HDR - no changes
15.22 Opinion of Probable Cost— DEA & HDR— additional work
The CONSULTANT team will address comments from the 60% review submittal for
additional work items.
City of Spokane Valley Page 23
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
Bid items will be quantified in groups according to the location of the project
improvements on WSDOT owned land, Spokane County and City of Spokane Valley
Limits.
HDR will develop water main relocation quantities in excel format.
Quantities will be entered into a table to be used for preparing the summary of
quantities plan sheets prepared by DEA
DEA will assemble opinion of probable cost and proposal to conform to WSDOT ER
guidelines.
15.23 Basis of Estimate — DEA— no changes
15.24 QC Review of 100% Design Submittal— DEA & HDR — no changes
15.25 Submit 100% PS&E — DEA & HDR — no changes
15.26 Project Development Approval — DEA— no changes
15.27 100% Design Review Meeting — DEA & HDR — no changes
15.28 100%-Revised Submittal to WSDOT ER — additional work
CONSULTANT team will evaluate comments from CITY and WSDOT 100%
Submittal review and address comments that are related to the WSDOT Plan
Preparation Standards, Specifications, and Cost Estimate. The scope of work does
not include any revisions to the design elements (i.e roadway, drainage, bridge). The
100%-Revised PS&E package will be submitted to WSDOT ER addressing the Plan
Preparation standards, Specifications and Cost Estimate for review and approval.
ASSUMPTIONS
1. The 100%-Revised PS&E submittal will be completed four weeks prior to project
Advertisement.
DELIVERABLES
1. 100%-Revised PS&E Package
TASK 16 AD-READY DESIGN — DEA & HDR — ADDITIONAL WORK
16.1 Prepare Ad-ready PS&E Package— DEA & HDR -- additional work
The CONSULTANT team will address review comments from the 100%-Revised
submittal for the following work elements that were added at the 100% Submittal:
• CID #19 Water main relocation design
• WSDOT-required contract plans:
Summary of Quantities
➢ Quantity Tabulations (QTABs) for Site Preparation, Paving, TESC,
Pavement Markings
City of Spokane Valley Page 24
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
Structure Notes for Drainage and Utilities
Ass UMPTIONS
1. The comments received from WSDOT will be plans preparation formatting in
nature only or incorrect data. Revisions requested due to WSDOT Eastern
Region preference is not included since ER preference is not documented in
advance of scoping.
16.2 Resident Engineer Files— DEA and HDR — no changes
16.3 Bid Assistance — DEA & HDR — no changes
TASK 17 WUTC COORDINATION AND SUBMITTALS — DEA & HDR -- NEW
TASK
The purpose of this task is to provide support to the CITY to obtain approval from the
Washington Utilities and Transportation Commission (WUTC) for the replacement of
the existing at grade crossings at Barker Road and for the removal of the at-grade
crossing at Flora Road.
HDR and DEA shall coordinate with BNSF and the CITY to produce two exhibits
based on the proposed overcrossing design at Barker and the closure of Flora. Once
the proposed design exhibits are approved, the completed exhibits will be provided
to the CITY for submission to the WUTC.
ASSUMPTIONS:
1. This scope of services does not include preparation for, testifying at, or
supporting a crossing hearing or other legal matter related to the crossing should
the Rail Crossing Order be disputed by other individuals or organizations.
2. A diagnostic meeting is not required, based on emailed information from Betty
Young, UTC.
3. City will complete rail crossing order petitions to replace the Barker Road at-
grade crossing with an overcrossing and close the Flora Road at-grade crossing.
4. Up to two exhibits will be developed, the first for Barker Road and the second for
Flora Road.
DELIVERABLES:
1. Barker Road overcrossing order exhibit (PDF) — Draft and Final
2. Flora Road overcrossing order exhibit (PDF) — Draft and Final
TASK 18 DESIGN DOCUMENTATION PACKAGE — DEA, HDR — NEW TASK
The portion of the PROJECT located within WSDOT jurisdiction, SR-290, will require a
Design Documentation Package (DDP) to explain design decisions, design criteria, and the
design process that was followed. This DDP will be submitted to WSDOT for their records.
Based on WSDOT Eastern Region guidance, the PROJECT DDP can be satisfied by
preparing a Combined Design Approval and Project Development Approval (DA & PDA).
City of Spokane Valley Page 25
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
The following PROJECT documents previously prepared and approved will be included as
an attachment to the Combined DA & PDA:
• Basis of Design (BOD)
• Interchange Plans for Approval (IPA)
• NEPA Approval
• SEPA Approval
• Traffic and Safety Analysis (prepared by Fehr & Peers)
• Basis of Estimate (see Task 15.23)
The following additional documentation is necessary to satisfy the Combined DA & PDA:
1, Stamped Design and Project Development Approval Cover Sheet
2. Design Approval/Project Development Approval Memo
3. Vicinity Map
The CONSULTANT team will perform the following work to satisfy the Combined DA & PDA:
18.1 Develop DA & PDA Notebook— DEA
DEA will prepare two (2) hard copy notebooks with divider tabs for the Combined DA &
PDA for distribution to the CITY and WSDOT.
DEA will stamp and sign the WSDOT-format Design and Project Development Approval
Cover Sheet and include in notebook.
DEA will develop a PROJECT Vicinity Map and include in the notebook.
DEA will assemble all previously prepared and approved documents into the notebook.
DEA will complete the WSDOT Design Documentation Package Checklist and submit to
WSDOT for review. Upon receipt of comments, the Checklist will be incorporated into
the notebook.
18.2 Design Approval/Project Development Approval Memo— DEA
DEA will develop a Draft Design Approval/Project Development Approval Memo and
submit for WSDOT Local Programs and ER review. Upon receipt of WSDOT comments,
DEA will prepare the Final Memo for inclusion in the notebook.
ASSUMPTIONS:
1. Design documentation for SR-290 applies from back of curb to back of curb.
2. WSDOT Local Programs and Eastern Region will review the documentation; Eastern
Region will provide approval.
3. Two (2) hard copy notebooks will be prepared, for distribution to the CITY and
WSDOT.
DELIVERABLES
1. Completed Design Documentation Package Checklist— Draft and Final (PDF)
2. Design Approval/Project Development Approval Memo — Draft and Final (Word)
City of Spokane Valley Page 26
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
3. Design Documentation Package Notebook (2 hard copies)
End of Scope of Services
City of Spokane Valley Page 27
Barker Road/BNSF Grade Separation Supplement 7- Scope of Services
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 14, 2020 Department Director Approval:
Check all that apply: [' consent ❑ old business ® new business [' public hearing
[' information ❑ admin. report [' pending legislation [' executive session
AGENDA ITEM TITLE: Motion Consideration: Confirmation of Mayoral Appointments of
Councilmembers to Boards and Committees
GOVERNING LEGISLATION: Various ordinances,resolutions, and state statutes.
PREVIOUS COUNCIL ACTION TAKEN: Annually, the Mayor makes appointment recommendations
to place Councilmembers on various regional boards and committees.
The following committees have representatives with terms that have not yet expired:
1. HCDAC (Housing& Community Development Advisory Committee)—Arne Woodard: expires 2/20/21
2. Tourism Promotion Area(TPA)—Brandi Peetz,terms are 3 years: expires end of 2021
3. Wastewater Policy Advisory Board: terms are 4 years or until no longer an elected official:
Arne Woodard,Rod Higgins—both terms expire 12/31/2021
The following are the Mayor's recommendations for each Councilmember's committee assignments:
1. Aging &Long Term Care of Eastern Washington(1 representative,plus one alternate if desired):
2. Chamber of Commerce Board(1 representative):
3. Clean Air Agency, Spokane Regional (1 representative,4-year term; plus one alternate if desired):
4. Continuum of Care for the Homeless, Spokane County(1 representative for one year term):
5. Finance Committee, Spokane Valley(3 councilmembers):
6. GMA (Growth Mgmt Steering Committee of Elected Officials (2 councilmembers):
7. Governance Manual Committee (2 or 3 councilmembers):
8. GSI: must be the Mayor
9. Health District Board(2 representatives):
10. Lodging Tax Advisory Committee (one representative):
11. Mayors' Association of Northeast Washington: must be the Mayor
12. SRTC, Spokane Regional Transportation Council(1 representative,plus one alternate if desired):
13. STA, Spokane Transit Authority (2 representatives and an alternate if desired):
14. Visit Spokane (one representative and an alternate if desired):
OPTIONS: Move to confirm the Mayoral appointments of Councilmembers to the committees and boards
as modified or listed above.
RECOMMENDED ACTION OR MOTION: I move to confirm the Mayoral appointments of
Councilmembers to the committees and boards as listed above.
BUDGET/FINANCIAL IMPACTS: n/a
STAFF/COUNCIL CONTACT: City Clerk Bainbridge; Mayor
ATTACHMENTS: List and description of committees
1.Aging &Long Term Care of Eastern Washington—Governing Board
We began participating on this agency's board in 2019.The purpose of this agency is to improve the quality
of life of older people in need of long term services and support through the development and the fostering
of the development of comprehensive & coordinated service systems in order to secure & maintain
maximum independence and dignity in a home environment for older people;remove individual and social
barriers to economic and personal independence for older people;to speak&work in behalf of older people;
to seek the support of and join with other agencies and organizations when appropriate. Our representation:
One Councilmember and one alternate if desired.Term length up to the jurisdiction making appointment.
2. Chamber of Commerce Board, Greater Spokane Valley
The Chamber is a nonprofit 501(c)(6) organization; it serves businesses & organizations; they are
committed to fostering relationships between members and the community to improve the economic climate
and quality of life in Eastern Spokane County. Annual meeting held November and other meetings
throughout the year.Term usually Sept 1 to Aug 31,but they are OK with us having an annual appointment.
We are permitted 1,ex-officio non-voting member.
3. Clean Air Agency, Spokane Regional
Some functions include coordinating activities with others in the community to carry out comprehensive
policies for air pollution control; establish policies to achieve the board's mission. Delegates serve 4 years
(or run with council term). We have one representative plus one alternate if desired.
4. Continuum of Care for the Homeless, Spokane City/County
In May of 2018, we were asked to participate. This is a regional planning body that coordinates housing
and services funding for homeless families and individuals.Their mission is to prevent and ultimately end
homelessness in our area by fostering shared responsibility among stakeholders. The Board representation
consists of 21 members,with one representative from the City of Spokane Valley. The Board is guided by
HUD and the United States Interagency Council on Homelessness national goals in ending homelessness.
Board meetings are generally held the last Wednesday from 3:30 to 5:00 at the Goodwill on Second Avenue.
We have one representative for a one-year term.
5.Finance Committee, Spokane Valley
See Spokane Valley Municipal Code 2.50.120(a)and(b): "The responsibility and authority for developing,
adopting, modifying and monitoring the travel policies and procedures for reimbursement of expenses
incurred while on official business of the COSV,is delegated to the finance committee." The City Manager
may also request meetings to discuss matters of financial interest with the Finance Committee. Finance
Committee also has authority to approve certain change orders on short notice. Usually 3 councilmembers.
6. Growth Management Steering Committee of Elected Officials
Operates under the GMA Joint Planning Interlocal Agreement; responsibility is to specify standards for
defining urban growth areas,minimum levels of service for UGA,distribution of future growth,negotiating
UGA designations,and making recommendations regarding UGAs to the Board of County Commissioners.
Meets the 3rd Wed of each month, 10 a.m. Spokane Transit Authority Board Room. One-year term subject
to reappointment.
7. Governance Manual, Spokane Valley
Works toward reviewing, refining, clarifying, or changing Council policies and procedures, to bring
forward to full Council for further discussion/consideration.
8. GSI(Greater Spokane,Inc.)
The greater Spokane region's business development organization, focused on leading transformative
business&community initiatives to build a robust regional economy. According to bylaws,delegate must
be Mayor.
9.HCDAC (Housing& Community Dev.Advisory Committee)
Authority: Spokane Co Housing& Comm Development Advisory Committee By-Laws. Purpose: provide
citizen representatives of Spokane County the opportunity to participate in, comment on, and review all
funding proposals for the HCDAC Division.Regular meetings 2nd Thurs of the month,4-5 p.m.Community
Service Bldg. Term Period: 3 years. Appointment Process: after our usual appointment process, Mayor
writes to BoCC requesting confirmation of appointment.
10.Health District Board
Serves at discretion of appointing Mayor but not to exceed 3 years. Serves as governing body of the Health
District; works to unite the municipalities & the county in a cooperative effort to supervise all matters
pertaining to the preservation of the life and health of the citizens within its jurisdiction. Typically meets
last Thursday of the month at 12:30.Two elected officials from Spokane Valley.
11.Lodging Tax Advisory Committee,Spokane Valley
Committee consists of 5 members: Two members who represent businesses required to collect tax, two
members involved in funded activities, and one councilmember to act as chair. Committee usually meets
once or twice a year,generally in the fall.
12.Mayors Association of NE Washington —representative is Mayor
13. SRTC (Spokane Regional Transportation Council)
The SRTC is the lead agency for transportation planning services for the area covered by Spokane County.
The agency has several roles: at the federal level,SRTC is designated a Metropolitan Planning Organization
(MPO),while it is designated a Regional Transportation Planning Organization(RTPO)by state law.MPOs
and RTPOs serve the same basic planning functions.They meets monthly,2nd Thursday at 1 pm,downtown
Spokane.Per interlocal agreement,term is 3 years or the tenure of the elected office,whichever is the lesser
time, subject to reappointment. We are permitted one position,and an alternate is also permissible.
14. STA(Spokane Transit Authority)
STA is overseen by a regional board that provides the policy and legislative direction for Spokane Transit
and its administrators,and approves it actions,budgets and long-term plans.It also has the authority to levy
taxes as authorized by state law with voter approval. The Board is composed of 9 voting elected officials;
one year term subject to reappointment. Board meets 3rd Thursday of the month from 1:30 to 3:30 in the
STA Boardroom on Boone Avenue. We are allowed two delegates plus one alternate.
15. TPA(Tourism Promotion Area)—Hotel/Motel
The TPA was created as a mechanism to provide targeted funding to help Spokane County compete with
other cities to gain overnight visitors. The purpose of the TPA is to grow our tourism economy through
increased visitor spending. We have one representative.
16.Visit Spokane
Visit Spokane is organized to market the Spokane region as a preferred destination for all visitors; to
strengthen, support and develop the destination brand; to coordinate the use of community funds and
resources; to provide services that will include, but not be limited to the sale of conventions; to promote
leisure travel to the region, and serve as facilitator and convener for the tourism industry on matters that
impact the marketability of the region. We are allotted one representative,with a one-year term, subject to
reappointment.
17.Wastewater Policy Advisory Board
The City and County recognize the regional nature of the challenges related to wastewater management,
and the necessity of a regional solution. The entities declare their combined support of the planning,
financing,construction,managing and operation of the System,as defined within the Interlocal agreement.
We are allotted 2 Spokane Valley Elected Representatives who shall have a 4 year term or until any such
elected official ceases to be an elected official. This Board generally only meets once or twice a year.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 14, 2020 Department Director Approval:
Check all that apply: ❑consent ❑old business ❑new business ❑public hearing
❑information ®admin.report ❑pending legislation ❑executive session
AGENDA ITEM TITLE: Administrative report—Valleyfest Agreement.
GOVERNING LEGISLATION: RCW 35A.11.020.
PREVIOUS COUNCIL ACTION TAKEN: Prior Council actions include financial contributions toward
the operation of Valleyfest each year since the City first incorporated in 2003.
BACKGROUND: As the Council knows, the Valleyfest celebration has been an important part of the
cultural history of the City since before incorporation. Each year since incorporation in 2003,the City has
supported Valleyfest in various ways,including providing financial contributions through lodging tax funds
and through outside agency funding, significant staff support,use of City facilities beyond what is paid for
through the special event permit, and by providing traffic control and extra policing for the event.
As Council is aware, Valleyfest is comprised of the main event at Mirabeau Meadows/CenterPlace, the
Hearts of Gold Parade on Sprague Avenue the Friday of Valleyfest,and Cycle Celebration the last Sunday
in July.
The City has several other long-term relationships with other groups for use of City facilities,and has over
the past several years made an effort to negotiate contracts with all such groups with the goal of clearly
identifying the full scope and nature of the relationship, including the various aspects of what each party
will provide under the respective agreements. Examples of other entities with which the City has negotiated
such agreements include the Senior Association (CenterPlace),the Radio Controlled Car Club of Spokane
(Sullivan Park), the Western Dance Association (Sullivan Park), Splashdown (Valley Mission), and the
Arts Council. Valleyfest represents the last of these agreements.
The City's goal in starting the negotiations was to achieve a status quo agreement that simply recognized
the existing relationship without attempting to change what occurs. The negotiations have been courteous,
and staff believes the language you have before you accurately reflects how things have operated for a
number of years. The highlights of what each party brings to the arrangement are contained in sections 3
and 4.
Staff will be happy to answer any questions Council has regarding the draft agreement.
OPTIONS: (1) Consensus to put on future agenda for motion consideration; or (2) take other action as
appropriate.
RECOMMENDED ACTION OR MOTION: Consensus to put on a future agenda for motion
consideration.
BUDGET/FINANCIAL IMPACTS: This agreement is not expected to have any financial impact.
STAFF CONTACT: Mike Stone,Parks and Recreation Director; Cary Driskell, City Attorney
ATTACHMENTS: Draft agreement with Valleyfest.
DRAFT
AGREEMENT BETWEEN
CITY OF SPOKANE VALLEY AND
VALLEYFEST
This Agreement (Agreement) is made and entered into by and between the City of Spokane Valley, a
municipal corporation of the State of Washington, as "City" acting through the City Manager, and
Valleyfest,whose address is P.O. Box 368, Spokane Valley,WA 99037.
WHEREAS, Valleyfest is a not-for-profit 501(c)(3) organization formed in 1990 for the stated
mission of producing "community driven, safe, family oriented, visually dramatic festivals. Valleyfest
exposes the talent that enrich the Spokane Valley region and celebrates the visual and performing arts,
education, science,and recreation so the entire community can experience them."and
WHEREAS, the City has provided funds and in-kind services to Valleyfest since the City's
incorporation in 2003 in the interest of helping Valleyfest become and stay successful in providing the
annual events. These funds have included revenues from the general fund and from the lodging tax fund;
and
WHEREAS, the City has traditionally allowed Valleyfest use of CenterPlace Regional Events
Center(CenterPlace)for the purpose of conducting various aspects of the annual Valleyfest event,a practice
the parties would like to continue into the future. For purposes of this Agreement Valleyfest week shall
mean the Wednesday immediately prior to events, and run through the following Monday(six days); and
WHEREAS, Valleyfest added an additional event in 2013 to its annual lineup, Cycle Celebration,
which occurs the last Sunday of July each year,which begins and ends at CenterPlace/Mirabeau Meadows.
Cycle Celebration includes optional bicycle ride lengths of 10,25,or 50 miles; and
WHEREAS, the parties wish to have a common understanding of the mutual benefits and
expectations that have traditionally occurred in their long-term relationship, which is anticipated to form
the framework moving into the future.
In consideration of the following terms,conditions and covenants,the parties agree:
1. Purpose. This Agreement is intended to establish the terms under which the City and Valleyfest
will work together for the purpose of providing certain City resources for Valleyfest so that Valleyfest may
continue to accomplish its mission and purpose for the enjoyment and benefit of the general public.
2. Effective Date and Duration. This Agreement shall be in effect from the date of execution through
December 31, 2023. The parties may mutually agree in writing to execute one extension of four years,
which would expire December 31,2027.
3. Obligations of the City. The City shall have the following obligations with regard to this
Agreement:
a. make all of CenterPlace available for use to set up for events beginning 8:00 a.m. on Friday of
Valleyfest week, and all use of CenterPlace shall be concluded by 6:00 p.m. on Sunday of
Valleyfest week. This includes the areas commonly referred to as the West Lawn, the North
Meadow,and Mirabeau Springs;
b. make portions of Mirabeau Meadows and Myrna Park available for the Spokane Valley Cycle
Celebration; and make one room available at CenterPlace for participant packet pick-up the day
before each annual Cycle Celebration event;
2020 Agreement—Valleyfest Page 1 of 5
DRAFT
c. work in conjunction with the City's Police Depaitnient to provide security and traffic control
(including costs) for the Valleyfest Parade on Friday night of Valleyfest week, which historically
has included use of SCOPE;
d. provide for extra garbage removal at the City's cost from CenterPlace,Mirabeau Meadows,the
West Lawn,the North Meadow, and Mirabeau Springs of Valleyfest week;
e. access and use of,pursuant to a special event permit, of Mirabeau Meadows beginning at 7:00
am on Wednesday of Valleyfest week for purposes of setting up, with all teardown and clean up
completed and Mirabeau Meadows fully vacated by 10:00 pm on Monday of Valleyfest week;
f. provide for extra servicing of the restrooms at Mirabeau Meadows on Saturday and Sunday of
Valleyfest week;
g.provide security and traffic control through the City's Police Department for the vicinity around
Mirabeau Meadows for the main Valleyfest event and Cycle Celebration;
h.use of electrical outlets at Mirabeau Meadows,the West Lawn, and the North Meadow;
i. use of Parks and Recreation staff for minor incidental tasks, subject to the sole discretion and
control of the Parks and Recreation Director;
j. provide a meeting room at no cost on an as-needed and space available basis for the purpose of
planning for Valleyfest and Cycle Celebration;
k. provide a meeting room at no cost on a space-available basis for the purpose of conducting a
fundraising event for Valleyfest and Cycle Celebration. Any food and drink cost would be borne
by Valleyfest; and
1. allow Valleyfest to use the official City logo in promotional materials.
4. Obligations of Valleyfest. Valleyfest shall have the following obligations with regard to this
Agreement:
a.work with City staff to plan events as they relate to use of City facilities on an as-needed basis;
b.recognize where appropriate that the City is a primary sponsor of Valleyfest;
c. limit the number of car show vehicles to be displayed on the West Lawn or North Meadow to a
maximum of 200; and
d.provide an annual event that creates community identity for people of all ages.
5. Indemnification/Hold Harmless.
a. Valleyfest Indemnification/Hold Harmless. Valleyfest shall, at its sole expense, defend,
indemnify and hold harmless,City and its officers,agents,and employees,from any and all claims,
actions, suits, liability, loss, costs, attorney's fees and costs of litigation, expenses, injuries, and
damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts,errors
or omissions in the services provided by Valleyfest and Valleyfest's agents, to the fullest extent
permitted by law, subject only to the limitations provided below.
2020 Agreement—Valleyfest Page 2 of 5
DRAFT
Valleyfest's duty to defend, indemnify and hold harmless City shall not apply to liability for
damages arising out of such services caused by or resulting from the sole negligence of City or
City's agents or employees.
Valleyfest's duty to defend, indemnify and hold the City harmless against liability for damages
arising out of such services caused by the concurrent negligence of(a) City or City's agents or
employees,and(b)Valleyfest or Valleyfest's agents shall apply only to the extent of the negligence
of Valleyfest or Valleyfest's agents.
Valleyfest's duty to defend, indemnify and hold the City harmless shall include, as to all claims,
demands, losses and liability to which it applies, City's personnel-related costs, reasonable
attorneys'fees,and the reasonable value of any services rendered by the office of the City Attorney,
outside consultant costs,court costs, fees for collection, and all other claim-related expenses.
Valleyfest specifically and expressly waives any immunity that may be granted it under the
Washington State Industrial Insurance Act,Title 51 RCW. These indemnification obligations shall
not be limited in any way by any limitation on the amount or type of damages, compensation or
benefits payable to or for any third party under workers'compensation acts,disability benefit acts,
or other employee benefits acts. Provided, that Valleyfest's waiver of immunity under this
provision extends only to claims against Valleyfest by City,and does not include,or extend to,any
claims by Valleyfest's employees directly against Valleyfest.
Valleyfest hereby certifies that this indemnification provision was mutually negotiated.
b. City Indemnification/Hold Harmless. The City shall,at its sole expense,defend,indemnify and
hold harmless,Valleyfest and its officers,agents,and employees,from any and all claims,actions,
suits,liability,loss,costs,attorney's fees and costs of litigation,expenses,injuries,and damages of
any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors or
omissions in the services provided by City and City' agents,to the fullest extent permitted by law,
subject only to the limitations provided below.
The City's duty to defend, indemnify and hold harmless Valleyfest shall not apply to liability for
damages arising out of such services caused by or resulting from the sole negligence of Valleyfest
or Valleyfest's agents or employees.
The City's duty to defend, indemnify and hold Valleyfest harmless against liability for damages
arising out of such services caused by the concurrent negligence of(a) Valleyfest or Valleyfest's
agents or employees, and (b) City or City's agents shall apply only to the extent of the negligence
of City or City's agents.
The City's duty to defend, indemnify and hold Valleyfest harmless shall include, as to all claims,
demands, losses and liability to which it applies, Valleyfest's personnel-related costs, reasonable
attorneys' fees, and the reasonable value of any services rendered by the office of the Valleyfest
Attorney, outside consultant costs, court costs, fees for collection, and all other claim-related
expenses.
The City specifically and expressly waives any immunity that may be granted it under the
Washington State Industrial Insurance Act,Title 51 RCW. These indemnification obligations shall
not be limited in any way by any limitation on the amount or type of damages, compensation or
benefits payable to or for any third party under workers'compensation acts,disability benefit acts,
or other employee benefits acts. Provided,that the City's waiver of immunity under this provision
2020 Agreement—Valleyfest Page 3 of 5
DRAFT
extends only to claims against the City by Valleyfest,and does not include,or extend to,any claims
by the City's employees directly against City.
The City hereby certifies that this indemnification provision was mutually negotiated.
6. Insurance. Unless waived by the City in writing,Valleyfest shall provide a Certificate of Insurance
to the City with the following minimum coverages/limits:
a. Employer's Liability or Washington Employer's Stop Gap liability with a limit of no less than
$1,000,000.00 per occurrence (including disease).
b. Commercial or Comprehensive General Liability with a limit of no less than$1,000,000.00 per
occurrence and $2,000,000.00 in the annual aggregate for bodily injury, property damage and
personal injury including premises and operations, products and completed operations and
contractual liability. The City of Spokane Valley shall be named as an additional insured.
c. The insurance policies are to contain, or be endorsed to contain, the following provisions for
automobile liability,professional liability and commercial general liability insurance:
1. Valleyfest's insurance coverage shall be primary insurance with respect to City. Any
insurance,self-insurance,or insurance pool coverage maintained by City shall be in excess
of Valleyfest's insurance and shall not contribute to it.
2. Valleyfest shall fax or send electronically in.pdf format a copy of insurer's cancellation
notice within two business days of receipt by Valleyfest.
d. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
e. As evidence of the insurance coverages required by this Agreement, Valleyfest shall furnish
acceptable insurance certificates to the City Clerk at the time Valleyfest returns the signed
Agreement. The certificate shall specify all of the parties who are additional insureds, and will
include applicable policy endorsements, and the deduction or retention level. Insuring companies
or entities are subject to City acceptance. If requested,complete copies of insurance policies shall
be provided to City. Valleyfest shall be financially responsible for all pertinent deductibles, self-
insured retentions, and/or self-insurance.
7. Damage. Valleyfest shall reimburse the City for all damages to City property and improvements
as a result of the acts,errors or omissions of Valleyfest,its agents or event patrons. Valleyfest shall leave
the premises in substantially at least as good a condition as when Valleyfest was first given permission to
use the premises. Valleyfest shall have the right,upon termination of this Agreement,to remove all of its
materials and equipment.
8. Posting of Signs. Valleyfest shall not post, exhibit, or allow to be posted or exhibited any signs,
advertisements,show bills,or other items of any description,including any existing signs,on the Premises
or any other property owned by the City except upon the written approval of the City Manager or Parks
and Recreation Director.
9. Minimum Support Personnel. Valleyfest agrees to employ at its sole cost, expense and liability,
such minimum security, admission, and support personnel as deemed necessary by the City Manager or
Parks and Recreation Director to ensure the safety of the event patrons and the Premises.
2020 Agreement—Valleyfest Page 4 of 5
DRAFT
10. Copyright/Trademark. Valleyfest warrants,on its own behalf and on the behalf of any performer
or any other person permitted by Valleyfest upon the Premises,that all material presented,heard or shown
has been duly licensed or authorized by the owners of any copyright or trademark. Valleyfest
acknowledges sole responsibility for payment of any royalty fees and agrees to indemnify and hold
harmless the City,their agents and employees for all claims and attorney fees that arise through a trademark
or copyright dispute.
11. Concessions. Any requirements relating to concessions shall be addressed in a special events
permit issued by the City.
This Agreement is made this day of , 2020.
Mark Calhoun, City Manager
Attest:
Christine Bainbridge, City Clerk
Approved as to form:
Office of the City Attorney
Valleyfest
By:
Its:
2020 Agreement—Valleyfest Page 5 of 5
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 14, 2020 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Public Records Act and Open Public Meetings Act training.
GOVERNING LEGISLATION: Chapters 42.56 RCW (PRA) and 42.30 RCW (OPMA).
PREVIOUS COUNCIL ACTION TAKEN: Training by staff at least once per year.
BACKGROUND: Staff will provide training on the City's obligations under Washington's Public
Records Act under chapter 42.56 RCW, and Washington's Open Public Meetings Act under
chapter 42.30 RCW.
OPTIONS: N/A.
RECOMMENDED ACTION OR MOTION: N/A.
BUDGET/FINANCIAL IMPACTS: N/A.
STAFF CONTACT: Cary Driskell, City Attorney; Erik Lamb, Deputy City Attorney.
ATTACHMENTS: PowerPoint presentation.
Public Records Act and OpPublic
MeetingAct Training
Cary Driskell
City Attorney, City of Spokane Valley
Erik Lamb
Deputy City Attorney, City of Spokane Valley
Janu_41412020
City of Spokane Valley- Office of the City Attorney
ryryry � ry__
¢�-- u • Ic Records ActRtVT42S6
H
—KW-42 .56--
background
Adopted in 1972 by Initiative 276.
Codified under chapter 42.56 RCW.
Applies to state agencies and local agencies, sub-agencies, quasi-
governmental entities, and non-profits who are functional equivalent of
government.
City of Spokane Valley- Office of the City Attorney
Strongly worded mandate - statute
"The people of this state do not yield their sovereignty to the agencies that
serve them. The people, in delegating authority, do not give their public
servants the right to decide what is good for the people to know and what
is not good for them to know. The people insist on remaining informed so
that they may maintain control over the instruments they have created."
RCW 42.56.030
City of Spokane Valley- Office of the City Attorney
" Public Record " definition
Relevant portion of definitions states as follows:
"Public record" includes any writing containing information relating to the
conduct of government or the performance of any governmental or
proprietary function prepared, owned, used, or retained by any state or
local agency regardless of physical form or characteristics.
City of Spokane Valley- Office of the City Attorney
" Public Record " definition
Most important parts are:
(1) "writing";
(2) "information relating to the conduct of government or the performance
of any governmental or proprietary function"; and which is
(3) "prepared, owned, used, or retained by any state or local agency".
City of Spokane Valley- Office of the City Attorney
"Writing // - electronic
E-mails;
Tweets;
Text messages;
Transitory postings on Facebook and other social media;
Meta-data; and
Police/security video.
City of Spokane Valley- Office of the City Attorney 6
- --
Public Record (writing) versus Information
PRA only requires disclosure of public records
Information is not a record and therefore not subject to required
disclosure
Information is material or data that is not part of an identifiable
record
E.g., City population, who is the mayor, how many employees
However, City policy and customer service standards provide for
employees to provide information as requested
City of Spokane Valley- Office of the City Attorney
Deffñition — " relatin togovernment " and "used by
�
govern ment"
Location not critical factor, nature of record is what is critical (relates to
conduct of government or performance of governmental or proprietary
function and prepared, owned, used, or retained by City) .
2nd Prong - "relating to conduct of government" -
Records contain any information that refers to or impacts the actions, processes, and
functions of government.
Nissen v. Pierce County, 183 Wn.2d 863 (2015)
2nd Prong casts broad net - recently Supreme Court suggested that union emails on
agency server/network about working conditions could be public records.
Serv. Emps. Int'l Union Local 925 v. Univ. of Wash. , 193 Wn.2d 86o (2019)
City of Spokane Valley- Office of the City Attorney
Deffñition — " relatin togovernment " and "used by
�
government" cont .
3rd Prong - for records on personal devices, consider whether record
was created within "scope of employment" or "scope of official
capacity"
Job requires it, the employer directs it, or it furthers the employer's interests
Nissen v. Pierce County, 183 Wn.2d 863 (2015) (County business on personal phone is public
record); West v. City of Puyallup, 2 Wn. App. 2d 586 (2018) (City Council campaign Facebook
page not public record)
Personal computer or phone of Council
Text messaged from personal phone of Council
In possession of third party contractor
Available from another entity
City of Spokane Valley- Office of the City Attorney 9
De -61 • 11 ent" and
"used by overnment" — cont .
�
No Constitutional privacy rights for public records on private devices,
private emails, or private texts
Must conduct reasonable search where records are likely to be located.
If we know or learn of facts that suggest a search of an additional
location or source might reasonably be expected to uncover responsive
records, we must make that extra search.
PRA requires employees/agents/officials to conduct a search of their
own files/devices, submit any public records, and submit a
reasonably detailed affidavit attesting to the nature and extent of the
search
City of Spokane Valley- Office of the City Attorney
Agency Rules
Local governmental entities are mandated to adopt and enforce
reasonable rules governing how the agency shall respond to requests.
RCW 42.56.100.
Spokane Valley has done that through adoption of SVMC 2.75.
City Clerk is City's designated Public Records Officer
Requestors may request copies or to view records. Have requestors work
with City Clerk's office to set up viewing appointments.
City of Spokane Valley- Office of the City Attorney
Form of the record request
No specific form necessary
Can be oral, but agency should memorialize in writing for protection and
clarity
Request must provide "reasonable description" to be able to locate the
record
Sufficient clarity to give agency fair notice a PRA request has been received
as opposed to other request
City of Spokane Valley- Office of the City Attorney
_wreck_
Pwmptresponse re
Must respond within 5 business days by:
(1) providing the record;
(2) providing an internet address/link to website for specific records;
- All City ordinances, resolutions, and contracts are online, as well as many
other major documents such as the Comprehensive Plan
(3) acknowledging that the [agency] has received the request and providing a
reasonable estimate of the time the [agency] will require to respond to the request;
(4) acknowledging that the [agency] has received the request, requesting
clarification, and providing a reasonable estimate of the time the [agency] will
require to respond to the request if clarification is not provided; or
(5) denying the record request.
City of Spokane Valley- Office of the City Attorney
Exemptions
Originally only 10 exemptions
Now upwards of 500
City of Spokane Valley- Office of the City Attorney 4
t rom disclosure — a orne c lent
py
privileged information
RCW 42.56.070(1) contains what is commonly referred to as the "other
laws" exemption to disclosure. It specifically states in pertinent part that
"each agency . . . shall make available . . . all public records unless [exempt
under the PRA] or other statute which exempts or prohibits disclosure of
specific information or records."
RCW 5.60.060(2)(a) states that "[a]n attorney or counselor shall not,
without the consent of his or her client, be examined as to any
communication made by the client to him or her, or his or her advice
given thereon in the course of professional employment."
City of Spokane Valley- Office of the City Attorney
Information notexa m-
les
protected p
Council and employee names;
Council and employee salary;
Council and employee benefits;
Employee vacation/sick time used;
Council and employee work e-mail address; and
employee length of service.
City of Spokane Valley- Office of the City Attorney r6
. yes and Attorne7Tees
City cannot require requestor to complete an administrative appeal process
before filing lawsuit.
RCW 42.56.550(4) provides that it "shall be within the discretion of the court to
award such person an amount not to exceed one hundred dollars for each day
that he or she was denied the right to inspect or copy said public record."
how much of a fine to assess is based on two steps:
(1) count the number of days the party was denied access to the records; and
(2) determine the appropriate per day penalty, up to $100 per day depending on the
nature of the denial.
The prevailing party is entitled to "reasonable attorney fees" and costs of suit.
City of Spokane Valley- Office of the City Attorney
----------------------------------------------------------------------------------------- -
Penaltyer document orper request ?
p
Until 2016, the rule was that the daily penalty applied to the request, not
per document. Yousoufian v. Sims, 152 Wn.2d 451 (2004).
State Supreme Court has ruled that it is within the trial court's discretion
to assess a daily penalty for each page of each document wrongfully
withheld, depending on the circumstances (i.e. how egregious the
violation was). Wades Eastside Gun Shop v. Department of Labor &
Industries
City of Spokane Valley- Office of the City Attorney
Dëfrmininghow muchpenalty
Factors used by Courts to determine amount of penalty
Yousoufian v. Sims (V), 168 Wn.2d. 444 (2010)
7 mitigating factors
Examples: good faith, honest, timely, and strict compliance with all the
procedural requirements and exceptions; proper training; reasonableness of
reason for noncompliance; tracking systems
Size of agency is a valid consideration
8 aggravating factors
Examples: lack of strict compliance; lack of proper training; negligent/
reckless/bad faith/intentional noncompliance with the PRA; potential for public
harm; deterrent effect
City of Spokane Valley- Office of the City Attorney
Agency " bestpractices"
1. Entity management attitude;
2. Training;
3. Prioritizing requests;
4. Tracking requests;
5. Effective monitoring;
6. Central point of contact in the agency;
7. Visible signage;
8. Transparency and communication;
9. User-friendly website;
io. Good records management and information technology;
11. Appropriate copying charges;
12. Using the installment method for large requests;
13. Communicate agency appeal process for record denials; and
14. Documenting the request process.
City of Spokane Valley- Office of the City Attorney
ing/Iog
Logs of public record requests and responses RCW 40.14.026
ID of requestor, date request was received, text of original request, description of the
records produced, description of records redacted or withheld and reasons, and date
request was closed
Annual reports to JLARC
$100,000 threshold
15 different metrics
City of Spokane Valley- Office of the City Attorney
Questions on the PRA?
City of Spokane Valley- Office of the City Attorney 22
The Oen Public M Act
_ ,
City of Spokane Valley- Office of the City Attorney 23
The O en Public Meetings Act ( opmA)
p
Washington State law enacted in 1971.
Codified under chapter 42.3o RCW.
Applies to all city and town councils, and many subordinate city and town
boards and committees.
Applies to planning commissions, lodging tax advisory committees.
City of Spokane Valley- Office of the City Attorney
Purpose of OPMA
Governments "exist to aid in the conduct of the people's business." RCW 42.30.010.
"Thedeo le of this state do not yield their sovereignty to the agencies which serve
them.' Id.
"The people, in delegating authority, do not give their public servants the riht to decide
what isgood for the people to know and what is not good for them to know. Id.
p p
"The people insist on remainin informed so that they may retain control over the
instruments they have created.' Id.
Goal is transparency and public trust.
City of Spokane Valley- Office of the City Attorney
_ _ _
OPMA requirements
OPMA requires that:
All meetings of the governing body shall be open to the public.
All actions taken by such bodies shall be done at meetings that are open to
the public.
City of Spokane Valley- Office of the City Attorney
What is a " meeting " ?
There must be a "meeting" in order to trigger the requirements of the
OPMA.
"Meeting" means meetings at which action is taken;
"Action" means the transaction of the official business of a public agency by a
governing body including but not limited to receipt of public testimony,
deliberations, discussions, considerations, reviews, evaluations, and final
actions;
Physical presence is not required (e.g., email, phone call, texting).
Majority (quorum) implicates "meeting" rules.
City of Spokane Valley- Office of the City Attorney
What is a " meeting " ? cont .
Courts have found that "serial meetings" are considered "meetings" under
the OPMA.
What is a serial meeting?
Example: One Councilmember speaks with two other Councilmembers
about particular City business. Unbeknownst to the original
Councilmember, a fourth Councilmember also speaks to the two other
Councilmembers about the same City business.
So now all four Councilmembers, which constitutes a quorum, have discussed the City
business and have done so outside of an open public meeting.
Best practice: Conduct all discussions in public meetings.
City of Spokane Valley- Office of the City Attorney
What is a " meeting " ? ( cont .
Email and other electronic communications (e.g. texts or social media) may
constitute a meeting which violates the OPMA if it goes back and forth.
Solely receiving information is not a violation. Responding to email could be
a violation depending on the circumstances.
It is not necessary that a governing body take "final action" (a vote) for a meeting
to be subject to the OPMA.
Discussion regarding City matters is "action."
Requires a public meeting if a quorum of members are present for the discussion.
City of Spokane Valley- Office of the City Attorney
. _
not a " meeting"?
What is not a meeting:
If City matters are not discussed, then the gathering is not a "meeting" subject to
OPMA (even if a quorum is present).
Examples:
Social gatherings if City business is not discussed;
Gatherings before or after official action (such as the time prior to Council meetings)
so long as City business is not discussed;
Meetings of other government agencies (BoCC, chamber of commerce), so long as the
Council/Commission members do not discuss City business amongst themselves.
Perception still important.
City of Spokane Valley- Office of the City Attorney
S
Procedural Requirements for Meetings
Outlined in detail in the Governance Manual.
Regular meetings are every Tuesday beginning at 6:oo pm.
All other meetings are "special" meetings.
Some general requirements:
Notice (depends on the regular vs. special meetings);
Open to public unless an executive or closed session;
Votes cannot be by secret ballot;
Member of public cannot be forced to give their name or other information as
condition of attendance (can condition a person's ability to speak at the
meeting on providing information).
City of Spokane Valley- Office of the City Attorney
OPMA exemptionsexce tions and
p
No City business = OPMA not implicated.
If no official business of City is transacted, OPMA does not apply.
Public perception is a separate consideration from what is legal.
Active preparation for litigation.
Executive sessions:
11+ specific circumstances, defined by statute
Closed session (OPMA simply does not apply)
RCW 42.30.140 (quasi-judicial matters and collective bargaining issues)
City of Spokane Valley- Office of the City Attorney
Ptxetutive sessions
Four common examples:
Interviewing candidates/qualifications for appointed positions (City
Manager) ;
Discussing applicant qualifications for open Council position;
Considering the job performance of an employee;
Considering the acquisition of real property where the discussion, if
public, could increase the price;
Discussions with legal counsel about litigation-related matters.
No final decisions allowed in executive sessions
City of Spokane Valley- Office of the City Attorney
OPMA p enalties
Effect of penalty
The penalty for a violation of the act is direct: any action taken in
violation of the OPMA is null and void;
"Any person" may bring the action in superior court.
Individual liability.
$500 penalty for first violation if they attend with knowledge that the
meeting is in violation of the Act, and $1,000 for subsequent violations.
City or City Council liability.
Liable for all costs, including reasonable attorney fees.
City of Spokane Valley- Office of the City Attorney
Questions on OPMA?
City of Spokane Valley- Office of the City Attorney 35
DRAFT
ADVANCE AGENDA
as of January 9,2020; 10:00 a.m.
Please note this is a work in progress; items are tentative
To: Council& Staff
From: City Clerk,by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
Jan 21,2020, Study Session,6:00 p.m. [due Jan 141
ACTION ITEMS:
1. Public Hearing: TIP 2020 Amendment—Adam Jackson (10 minutes)
2. Motion Consideration: Valleyfest Contract—Cary Driskell (10 minutes)
NON-ACTION ITEMS:
3. Spokane Trends—Dr. Patrick Jones,EWU Exe Director,Inst for Public Police &Eco Analysis(20 minutes)
4. Code Text Amendment(CTA)2019-0003 Re Signage Regulations—Lori Barlow (15 minutes)
5. CenterPlace Facility Rentals—Mike Stone (15 minutes)
6. Police Department Quarterly Report—Chief Werner (10 minutes)
7. Enabling Ordinance Regarding SHB 1406, Sales&Use Tax Funds—Cary Driskell (10 minutes)
8. Advance Agenda (5 minutes)
9. Executive Session: Real Property Acquisition; Potential Litigation,Pending Litigation
[*estimated meeting 95 mins]
AWC(Association of Washington Cities) City Action Days, Olympia, Wa. Jan 28-29
Jan 28,2020, Council Meeting Cancelled due to AWC Action Days
Feb 4,2020,Study Session,6:00 p.m. [due Tue Jan 281
Opportunity for General Public Comment
ACTION ITEMS:
1. First Reading Ordinance 20-001 CTA-2019-0003 Re Signage Regulations—Lori Barlow (15 minutes)
2. First Reading Ordinance 20-002 Enabling Ord. Re Collection of Sales and Use Tax—C.Driskell(10 min)
NON-ACTION ITEMS:
3. Public Noticing Procedures—Lori Barlow,Erik Lamb (15 minutes)
4. Admin Report: Advance Agenda (5 minutes)
5. Info Only: Department Monthly Reports(normally 2nd mtg in Jan.) [*estimated meeting 45 mins]
Feb 11,2020, 6:00 p.m. Council Meeting cancelled
Feb 11,2020, Special Meeting,Winter Workshop 8:30 a.m. [due Tue Feb 41
Tentative items: General Fund-Fund Balance;Public Safety Contracts;Potential and Pending Projects;
Capital Improvement Program (CIP)Process;ROW Acquisition Process; Transportation Fees
Feb 18,2020, Study Session, 6:00 p.m. [due Tue Feb 111
Opportunity for General Public Comment
ACTION ITEMS:
1. Second Reading Ordinance 20-001 CTA-2019-0003 Re Signage Regulations—Lori Barlow (15 minutes)
2. Second Reading Ordinance 20-002 Enabling Ord. Re Collection of Sales and Use Tax—C.Driskell(10 min)
NON-ACTION ITEMS:
3. STA Update - Susan Meyer- (15 minutes)
4. Transportation Fees—Erik Lamb, Cary Driskell (15 minutes)
5. Advance Agenda (5 minutes)
[*estimated meeting 60 mins]
Draft Advance Agenda 1/9/2020 3:27:36 PM Page 1 of 2
Feb 25,2020,Formal Meeting Format,6:00 p.m. [due Tue Feb 181
1. Advance Agenda
2. Info Only: Department Monthly Reports
March 3,2020,Study Session,6:00 p.m. [due Tue Feb 251
1. Indiana Avenue Preservation Project Update—Erica Amsden, Gloria Mantz (10 minutes)
2. Tentative: 2019 Accomplishments Mark Calhoun (90 minutes)
3. Advance Agenda (5 minutes)
NLC Congressional City Conf. Washington, D.C (March 7-11)
March 10,2020,Formal Meeting Format,6:00 p.m. [due Tue March 3j
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Admin Report: Advance Agenda (5 minutes)
March 17,2020, Study Session,6:00 p.m. [due Tue March 101
1. Advance Agenda (5 minutes)
March 24,2020,Formal Meeting Format, 6:00 p.m. [due Tue March 171
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Admin Report: Advance Agenda (5 minutes)
3. Info Only: Department Monthly Reports
March 31,2020, Study Session, 6:00 p.m. [due Tue March 241
1. Advance Agenda (5 minutes)
April 7,2020, Study Session, 6:00 p.m. [due Tue March 311
1. Advance Agenda (5 minutes)
April 14,2020,Formal Meeting Format, 6:00 p.m. [due Tue April 71
1. Consent Agenda(claims,payroll,minutes) (5 minutes)
2. Admin Report: Advance Agenda (5 minutes)
April 21,2020, Study Session,6:00 p.m. [due Tue April 141
1. Advance Agenda (5 minutes)
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Appleway Trail Amenities PFD Presentation
Artwork&Metal Boxes Police Dept Qtr Rpt(Jan,April,July, Oct)
Donation Recognition SREC Report/Update
Fee Resolution Cost of Service Analysis St. Illumination(owners,cost,location)
Graffiti St. O&M Pavement Preservation
Health District Re SV Stats Tree City USA
Homelessness Trunk or Treat
Land Use Notice Requirements Utility Facilities in ROW
Mirabeau Park Forestry Mgmt. Vaping
Naming City Facilities Protocol Water Districts& Green Space
New Employee Rpt(Jan,April,July, Oct) Way Finding Signs
Park Lighting
Draft Advance Agenda 1/9/2020 3:27:36 PM Page 2 of 2
Mak Werner Ozzie Knezovich
Chief of Police Sheriff
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TO: Mark Calhoun, City Manager
FROM: Mark Werner, Chief of Police
DATE: December 20, 2019
RE: Monthly Report November 2019
ADMINISTRATIVE:
Chief Werner attended the monthly Spokane Regional Emergency Communications (SREC) Meeting
in early November. He also attended the SREC Regular Governing Board meeting the following day.
Chief Werner attended a "Fight Crime: Invest in Kids" meeting held mid-November, where
Representative McCaslin was available to,chat with attendees at a local coffee shop.
In mid-November, Chief Werner along with others from local law enforcement agencies attended a
meeting regarding the newly formed Behavioral Health Unit(BHU).
Chief Werner attended In-Service Firearms Qualifications in mid-November. He also participated in
deputy candidate interviews at the Sheriff's Training Center.
In late November, Spokane Valley Police Department was again re-accredited by the Washington
Association of Sheriffs and Police Chiefs. The Spokane Valley Police Department achieved
accreditation in 2011, was re-accredited in 2015 and again this year. Accreditation and now re-
accreditation are distinctions the Spokane Valley Police Department alone enjoys, since SVPD was
the first, and remains the only, contract police agency in the State of Washington to receive
accreditation. Sheriff Knezovich stated, "The goal was to have SVPD receive accreditation as a way
to ensure the residents of the City of Spokane Valley have a highly-trained and professional law
enforcement agency." The purpose of maintaining a WASPC Accreditation is to ensure the law
enforcement agency's standards, processes, and goals all meet or exceed law enforcement's best
practices and standards. This review and verification process is conducted every four years by a
WASPC Assessment Team. This year, the Spokane Valley Police Department received re-
accreditation after successfully meeting the professional standards as outlined in the WASPC
Page 1
Accreditation Program. This high achievement is due to the dedication of the Spokane Valley Police
Department Accreditation Manager, Sergeant Brett Gores, and his team. Sheriff Knezovich with the
assistance of Spokane County Sheriff's Office Lieutenant Steve Barbieri were instrumental during this
lengthy process and successful outcome. Spokane Valley Police Chief Mark Werner said, "This is
really a testament to the great work and dedication to excellence Spokane Valley Police Department
and Spokane County Sheriff's Office personnel perform on a daily basis." The Spokane Valley Police
Department and Spokane County Sheriff's Office extends our gratitude to our accreditation mentors,
Spokane Police Captain Dave Richards, Spokane Police Program Professional Kathy Armstrong, and
Gary Drumheller of the Washington State Gambling Commission.
SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE):
In the month of November, S.C.O.P.E. participated in:
• S.C.O.P.E. Basic Training (8 new volunteers • S.C.O.P.E. Moving Forward Valley Meeting
started in November) (Edgecliff, University, Trentwood and West
m Argonne WW1 Veterans Memorial event Valley S.C.O.P.E. stations)
• City of Spokane Valley Trail Opening event • East Valley Community Coalition Meeting
• Crime Stoppers Meeting Underage Drinking/Drug Prevention
• Greater Spokane Substance Abuse Coalition
Meeting
November 2019 Volunteers Hours per Station
*Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These
two locations cover both Spokane Valley and the unincorporated portion of the county.
Location #Volunteers Admin Hours L.E. Hours Total Hours
Central Valley 6 47.5 54.5 102
East Valley* 27 246 392.5 638.5
Edgecliff 8 141 4 145
Trentwood 6 110 108 218
University 16 218 49 267
West Valley* 20 278 58 336
TOTALS 83 1,040.5 666 1,706.5
Volunteer Value ($31.72 per hour) $54,130.18 for November 2019
The SCOPE Latent Fingerprint Team was given 65 cases for the month of November. Out of those
65 cases, 36 were from crimes in Spokane Valley. The team located fingerprints on 14 vehicles; 9 of
those were Spokane Valley cases.
S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 51 on-scene hours (including
travel time) in November, responding to crime scenes, motor vehicle accidents and providing traffic
control; 31 hours were for incidents in Spokane Valley. There were two special events in November,
both of which were in the county. Total volunteer hours contributed by SIRT,including training, stand-
by,response and special events is 1,048; total for 2019 is 15,788.
Page 2
Abandoned Vehicles
Sep 2019 _ Oct 2019 Nov 2019
Tagged for Impounding 41 33 31
Cited/Towed 1 1 _ 0
Hulks Processed 14 8 26
Total Vehicles Processed 123 106 132
Yearly Total of Vehicles Processed 1,398 1,504 1,636
SCOPE DISABLED PARKING ACTIVITY REPORT
City of Spokane Valley #of # of Hrs. # of # of # of Non-
Vol. Disabled Warnings Disabled
Infractions Issued Infractions Issued
Issued
January 2 12 2 7 0
February 2 13.5 5 3 0
March 3 15 3 20 0
April 1 2 0 2 0
May 2 4 1 3 0
June 1 4 2 5 0
July 2 20 4 14 0
August 1 9 3 8 0
September 1 3 0 5 0
October 2 16.5 4 25 0
November 2 35 16 35 0
YTD Total 20 134 40 127 0
Spokane County # of # of Hrs. #of # of # of Non-
Vol. Disabled Warnings Disabled
Infractions Issued Infractions Issued
Issued
_January 2 3.5 1 1 0
February 4 28 9 11 0
March 5 20.5 4 17 0
April 3 21 5 9 0
May 7 27 2 21 0
June 0 0 0 0 0
July 0 0 0 0 0
August 2 22 5 7 0
September 2 15.5 2 9 0
October 1 19 1 17 0
November 3 10.5 1 5 0
YTD Total 33 188 45 94 0
Page 3
OPERATIONS:
Male Fires Handgun at Paper Carrier — Detectives Make Arrest. Spokane Valley Deputies,
Major Crimes Detectives, and the SWAT Team were all utilized in the preparation of safely
serving a search warrant at the residence of an adult male suspected of firing a handgun at a
paper delivery driver, in mid-November. The suspect was observed leaving the house prior to
SWAT's arrival and safely detained during a traffic stop. In early November, at approximately
4:30 a.m., a driver delivering papers reported a male in the 10900 block of E. Augusta shot at her
vehicle as she drove by. The victim stated she wasn't sure,but the handgun might be a BB gun. She
only heard someone yelling and something striking metal, possibly her car. Deputies responded and
contacted the victim at home and did not find any evidence of a bullet striking the victim's
vehicle. Deputies also checked the area of the incident and did not locate anyone outside, and no other
calls reporting a gunshot(s) were received. During a subsequent interview, the victim stated she was
driving into the cul-de-sac to deliver papers, and a 36-year-old male jumped out into the road. She
swerved to avoid hitting him, and he started yelling. She said she didn't see the male suspect, told
him she was sorry, and continued her route. When she turned around,the suspect was standing in the
middle of the street, pointing a gun at her. She was scared, ducked down, and drove past him. She
heard what she believed were two gunshots and the sound of metal being struck. She checked her
vehicle, but didn't find any damage and believes a parked car in the area may have been hit. Later in
the morning, a citizen reported having a doorbell video of a male firing a weapon in the same area on
Augusta. Additionally, a second victim in the area reported finding a bullet hole through the wall of
their residence. No one was injured, but there was damage to their exterior wall and the drywall
inside. Major Crimes Detectives assigned to the case identified the male suspect and obtained a search
warrant for his residence. At approximately 2:45 p.m.,the SWAT Team was requested to assist in the
service of the search warrant. A few minutes later, the suspect was observed leaving the residence
and was safely taken into custody during a traffic stop. He was transported and booked into the
Spokane County Jail for Assault 1st Degree and Reckless Endangerment. This remains an active
investigation and Detectives are requesting anyone who may have information regarding this incident
to call Crime Check at 509-456-2233, reference#10164400.
Threat Found on Central Valley High School Bathroom Wall: Spokane Valley School Resource
Deputies are investigating a threat written on a bathroom wall at Central Valley High
School. The discovery of the threat immediately prompted school officials to place the high
school on lockdown and a short while later dismiss classes for the day as a precaution to ensure
the safety of students and staff. In mid-November, at approximately 8:15 a.m., Central Valley High
School administrators placed the school on lockdown after a threatening message was discovered on
a bathroom wall. Spokane Valley Police and Spokane County Sheriffs Office School Resource
Deputies, assisted by Patrol Deputies and Liberty Lake Police Officers, responded to assist. With the
safety and security of students and staff the priority, Central Valley School District Officials decided
to cancel classes for the day while an investigation was conducted. Deputies continue to investigate
this incident and determine the identity of the person(s) who wrote this threat and why. Anyone with
information regarding this incident is urged to call Crime Check at 509-456-2233, reference
410165499.
Page 4
*Parents, please talk to your school-age children about the seriousness of making threats like this,
regardless of the reason. These actions do nothing but spread fear in our schools, affecting not only
students, school staff, and parents but our entire community. People who commit crimes like this or
spread threats and fear in our community over the internet will be held accountable, including arrest
for possible felony criminal charges. Remember, if you see something, say something. Students,
parents, and school staff should report threats or similar behavior to law enforcement and school
administrators immediately. We all have the same goal of providing a safe and positive learning
environment at our schools. We all must work together to identify potential threats and suspects who
commit these crimes or sow fear in our schools.
Ominous Message Left on East Valley High School Bathroom Wall: Spokane Valley Police
School Resource Deputies are investigating a potential threat written on a bathroom wall at East
Valley High School. This incident followed the threat at Central Valley High School that
occurred earlier in the day. East Valley School District Officials sent out information regarding
this incident to high school parents,students, and staff. In mid-November, at approximately 11:00
a.m., East Valley High School administrators and the Spokane Valley Police School Resource Deputy
were made aware of a message left on a ballroom wall,which was threatening in nature. This incident
noted November 25, 2019, as a day not to attend school. The investigation into the validity of this
potential threat and who is responsible for writing it continues. Anyone with information regarding
this incident is urged to call Crime Check at 509-456-2233, reference#10165745.
*East Valley School District Officials sent out information regarding this incident to high school
parents, students, and staff. (See message below): Parents, please talk to your school-age children
about the seriousness of making threats like this, regardless of the reason. These actions do nothing
but spread fear in our schools, affecting not only students, school staff, and parents but our entire
community. People who commit crimes like this or spread threats and fear in our community over the
internet will be held accountable, including arrest for possible felony criminal charges. Remember, if
you see something, say something. Students, parents, and school staff should report threats or similar
behavior to law enforcement and school administrators immediately. We all have the same goal of
providing a safe and positive learning environment at our schools. We all must work together to
identify potential threats and suspects who commit these crimes or sow fear in our schools.
Message from East Valley School District Superintendent Kelly Shea:
Dear Parents, Guardians, Staff and Students,
At approximately 11:00 a.m. today, a concerning message was written in the boys' bathroom at East Valley
High School. The message said, "11-25-19 Don't come to school. Don't gotta believe me." This message
comes on the heels of a threat at Central Valley High School this morning resulting in a lockdown and closing
of school.
Page 5
Currently, our deputy resource officer and administrative team are investigating the matter to determine the
credibility of the message and identify who wrote it. Please talk with your children to see if they know anything
and please send me any information you may have (sheakf?evsd.org).
At this point, we are planning to have school on Monday. We are in the process of asking for additional law
enforcement presence at our high school. These events create fear and anxiety for all of us. If you choose to
keep your children home, I completely understand, and his or her absence will be excused. However, students
who do not attend school on Monday will not be able to participate in extracurricular activities on Monday.
As we work on this issue today and over the weekend, a decision to cancel school maybe determined so please
watch the news as well as your email and text messages for any announcements.
There are lots of questions and I apologize for not having the answers, but we are determined to get to the
bottom of this and ensure the safety and security of our students and staff.
Kelly Shea, Superintendent
Juvenile Male Arrested for Posting School Threat on Snapchat: Spokane Valley Sheriff's
Deputies, investigating a report of a school threat, arrested a 15-year-old juvenile male for
violation of RCW 9.61.160, "Threats to Bomb or Injure Property", a felony. The social media
threat referenced "CV," Central Valley High School. This incident does not appear to be
directly connected to the earlier incident,where a threatening message was found on a bathroom
wall. Central Valley School District Officials were notified of this incident and arrest. In mid-
November, at approximately 3:45 p.m., Spokane Valley Sheriff's Deputies responded to the report of
a social media threat posted on Snapchat. A juvenile school-aged student said the suspect posted a
video where he held a bullet near his temple while stating I'm not playing with you (racial slur). I'm
gonna put one of these in your temple." Deputies contacted the juvenile black male suspect, who is
not a student of Central Valley High School, at his home. After being advised of his rights,the suspect
admitted to posting the video. He said, "It was just supposed to be a joke. I thought it would be
funny." This incident does NOT appear to be connected to the earlier reported threat at the high
school. The suspect was arrested and booked into the Spokane County Juvenile Detention Center for
one felony count of Threats to Bomb or Injure Property. The student who immediately reported this
Snapchat threat did precisely the right thing. Instead of spreading the post or information to friends
or others, spreading fear as well, the student reported the threat. Again, we ask you to talk to your
school-aged children about the importance of immediately reporting school threats,just as this student
did. If you see something, say something! Also,please make sure they are aware, making threats like
this, especially toward a school, is not only wrong it is illegal. If you don't know already, look into
your student's cell phone activity,the apps they are using, and how they are communicating with their
friends and others. This is NOT a joke, nor should any student believe it is, even if said to a small
group of friends. It only serves to spread fear, and we,as a community,must work together to address
this disruptive and criminal behavior.
RCW 9.61.160
Threats to bomb or injure property—Penalty.
(1) It shall be unlawful for any person to threaten to bomb or otherwise injure any public or private
school building, any place of worship or public assembly, any governmental property, or any other
Page 6
building, common carrier, or structure, or any place used for human occupancy; or to communicate or
repeat any information concerning such a threatened bombing or injury, knowing such information to
be false and with intent to alarm the person or persons to whom the information is communicated or
repeated.
(2)It shall not be a defense to any prosecution under this section that the threatened bombing or injury
was a hoax.
(3)A violation of this section is a class B felony punishable according to chapter 9A.20 RCW.
Driver Arrested for Hit and Run with Injury/Passenger of the Vehicle Sustains Life-Threatening
Injuries: Spokane Valley Sheriff's Traffic Investigators arrested the driver of the vehicle that
hit a large parked truck,severely injuring one of the passengers. Because he failed to report the
crash, the driver was charged with hit and run with injury, a felony, and booked into jail. The
following morning, the passenger remained in critical condition with life-threatening
injuries. In late November, at approximately 5:00 a.m., Spokane Valley Deputies responded to the
report of suspicious circumstances at Valley Hospital. Emergency room staff reported two males
arrived, one of which was unconscious and severely injured from what appeared to be a vehicle
collision. The unconscious victim's injuries were life-threatening, and he was flown to a downtown
hospital for treatment. Deputies arrived and learned the adult males were dropped off at the hospital
by the mother of the second male who had minor injuries. Staff provided the license plate of the
vehicle used to drop off the two patients. The conscious second male, still at Valley Hospital,claimed
to have no recollection of what occurred. Deputies also responded to the address of the registered
owner of the vehicle driven by the female. At approximately 6:10 a.m., deputies observed a female
inside the home,but a 41-year-old male answered the door,walked outside,and closed the door behind
him. The male admitted he was the driver of the vehicle involved in the crash. He said he picked up
the second male and the severely injured victim in Mead earlier in the evening and was giving them a
ride to his residence. The male said he saw an animal or child in the roadway and swerved, which to
the best of his memory, caused him to crash into a parked truck. He did not remember where the crash
took place, but knew it was somewhere in Spokane Valley, possibly near 16111 and Balfour. After the
collision, the male walked away to find help. He said his mother picked up the two males near the
scene of the crash. The male did not remember how he got back to his home. Medics were requested
to evaluate the male, who was complaining of back pain in addition to his inability to remember what
occurred; he refused to be transported to the hospital for additional treatment. A check of 911 calls
revealed no report of this incident or a crash involving the male's vehicle. Deputies advised the male
that he was being detained and advised of his rights; he chose to stop answering questions and
requested an attorney. Deputies began checking the general area of where the collision might have
occurred and located the male's Mazda in the 1700 block of S. Balfour. The vehicle had extensive
damage, and debris was strewn all over the roadway from a collision with a large truck parked on the
shoulder. From the evidence at the scene, it appears the Mazda was traveling north on Balfour,crossed
into the southbound portion of the road, and continued onto the dirt shoulder where it slid sideways
before striking the parked truck. The vehicle was unoccupied, and a large amount of blood was
observed inside. The driver's side airbag curtain was deployed. The male submitted to voluntary field
sobriety tests, and no signs of impairment were observed. Deputies arrested the male for felony hit
and run and transported him to the Spokane County Jail where he was booked on that charge. This
Page 7
remains an ongoing investigation. Anyone with information regarding this unreported crash with life-
threatening injuries or the events leading up to it is asked to call Corporal Welton at 509-477-3237.
Thieves Look to Steal Your Packages,Valuables and Personnel Information—Don't Help Them
Succeed: We've sent out reminders, we've all heard the warnings, but we continue to receive
reports of predatory thieves taking advantage of easy "opportunities." The Spokane County
Sheriff's Office and Spokane Valley Police would like to urge you to limit these
opportunities. Please take steps to protect your valuables, package deliveries, future gift
purchases, and your identity. As the holiday season is fast approaching, don't let these thieves
seize an opportunity to take your joy and happiness. Criminals continue to prowl our streets,
parking lots, and neighborhoods just looking for a mistake to capitalize upon. A purse left on a car
seat, a cell phone in a cupholder, a wallet in the center console, packages left unattended on a front
porch, bags of recently purchased items left in a car parked at a shopping center, unsecured mail with
personal or banking information, and the list goes on and on. They've shown they don't care about
the pain and difficulty they might cause you,your family, or your friends. They are only interested in
stealing what they can when the opportunity is presented. It can be during a vehicle prowl, burglary,
mail theft, package theft, in addition to a myriad of other crimes. Please look after your neighbors by
reporting suspicious activity, vehicles with license plate if safely possible, and take steps to limit a
criminal's ability to make easy prey of your valuables or personal information.
• Lock your cars and remove items of value or at a minimum, keep them out of sight, such as
securing them in a locked trunk.
• Don't leave your vehicle running unattended while it warms up. Cold hands are far better to
deal with than what you will go through if your car is stolen,especially if personal information
or valuables are left inside.
• If you have packages being delivered, schedule a time for them to be delivered when you're
home. Have them delivered to a .Family member or neighbor you trust that will be home,
provide special delivery instructions where packages can be left out of sight or in a secured
lockbox. Install a video doorbell or security system that will alert you when someone is on the
porch, letting you know when a package has arrived and needs to be picked up. Also, you can
check with your employer to see if personal packages can be delivered there while you are
working.
ALWAYS, report suspicious activity to Crime Check at 509-456-2233 or 911 if you observe a crime
in progress.
Last, but not least,visit our Crime Prevention webpage for additional information
http://www.spokanecounty.org/1376/Crime-Prevention-Unit
• Contact Spokane Valley Police Crime Prevention Deputy Chris Johnston at 509-477-2592
• Contact Spokane County Sheriffs Crime Prevention Deputy David Morris at 509-477-6044
Page 8
We encourage residents who have operational surveillance cameras
outside their home to go to the Sheriff's website and register their
home and video cameras. Thank you.
https://www.spokanecounty.org/1 080/Sheriff
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Page 9
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March 78 42 33 37
April 87 49 36 35
May 73 47 34 57
June 93 59 29 37
July 89 51 44 48
lAugust 103 56 51 56
September 91 78 38 50
October 71 37 48 46
November 92 32 49 40
December 63 33 47
Grand Total 985 592 486 459
* IBR Offense:Burglary/Breaking&Entering 220 Produced: 1/8/2020
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February 1 24 16 10
March 22 13 131
April 16 22 19.
May 32 21 13
June 19 17 5
July 23 14 12
August 9 13 14 8
September 7 17 13 13
October 7 15 21 16
November 10 19 23 12
December 8 25 16
Grand Total 42 234 210 140
*IBR Offense: Identity Theft 26F Produced: 1/8/2020
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r
40 —,-2016
-4-2017
30 I I –24-2018
2019
20
10
0 i
r >- = w i- w >- H ce Cr Cr. [r
Cr CY U er d z -I in w w w w
¢ ¢ Cr d 2 D D n CO m m m
z w 2 a w F- w w
a Li, Q n~- o > w
U- w O
Z0
1,1
Year
Month Count I 2016 2017 2018 2019
January 23 26 69 65
February 1.7 36 46 32
March 2.1 37 59 63
April 15 43 55 56
May 8 53 67 56
June 19 57 65 50
July 26 61 65 67
August 15 53 62 65
September 1.6 66 49 55
October 42 64 60 75
November 38 54 56 70
December 30 43 60
Grand Total 270 593 713 6541
* IBR Offense:Fraud-Credit Card/ATM 2613, Fraud-False
Pretenses/Swindling/Con Games 26A, &Fraud-Impersonation 26C Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420
Spokane County Sheriff's Office .,a c°UNrj.:sr
Regional Intelligence Group c,
Spokane Valley Districts -.4 Jf.
IBR Classification: DUI /'ICI 9
45
1111
40
35
)1141p, '
30 l
1
1
25 i'`
hillbs
' .4111P ' —4 -2016
20 —II—
15 —f 2018
I
° .. -- 2019
10
1
5
1
0 I
} } T J } W } I— K a cr ec
cc d' u - Q 2 -_I VI W W W W
z cc 2 7 w F w w
m < I- u > U
-.. w a 0 p w
u- w0
V1
Year
Month Count 2016 2017 2018 2019
January 30 22 21 32
_
February 30 26 18 21
March 31 33 39 21
April 22 18 13 27
May 27 19 33 18
June 31 28 23 27
July 19 26 15 25
August 18 24 28 23
September 20 19 37 40
October 19 24 33 29
November 28 18 31 35
December 27 20 _ 22
Grand Total 302 277 313 298
* 18R Offense: DUI 90D Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to FtCW 42.56.420
Spokane County Sheriff's Office s„,COUNrs.,
Regional Intelligence Group o e•
r� r7-1i
Spokane Valley Districts 71'1',i.
IBR Classification: Drugs 'AIG 9
80 I I 1
I
70 1 1
60 I I I
sa
N_ .,`
40 _ —6-2016
i I
—M-2017
30 I I -2018
I
2019
20
10
>- >- = ur r H ce m Cr a
Ce rc U er r Q Z _I 0 u, w w w
oc d 7 D a D m m m m
n a a a to 2 0 2 2
z cc 2 a u.3 t- ul w
d' w [i_ O 0 w
0 la
ei w b
w
Year
Month Count 2016 2017 2018 2019
January 5 19 42 52
February 3 30 38 42
March 2 30 64 58
April 1 37 56 67
May 5 23 36 40
June 2 20 56 30
July 1 21 57 45
August 16 26 43 54
W
September 28 25 33 43
October 18 24 52 44
November 20 39 41 56
December 27 25 48
Grand Total 128 319, 566 531
* (BR Offense: Drug Equipment Violations 358&Drugs/Narcotics Violations
35A Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420
Spokane County Sheriff's Office ,o°urvrff
y
Regional Intelligence Group .i,
c.,,-7.'
;
vr,
. . 4..67..,,:. .
Spokane Valley Districts
IBR Classification: Theft From Motor Vehicle 1 G n
200I
180 I
160
140
1 ,4120
100it1 1 —0-2016
i it 44 ___
_1111111111, NO' #2017
80 i
—2018
,
EHH
r r x .J r w y r . ec w m
K U oC Q Z in w w w w
a 2 D D m CO m al
z s 2 Dw F- w w
w a O > w
O
LL LU Z O
tri
Year
Month Count 2016 2017 2018 2019'
January 101 99 75 51
February 76 104 32 44
March 72 94 78 72
April 134 130 62 120
iMay 108 78 69 140
J u r7e 177 107 66 84
luiy 138 97 106 112
August 1.31 69 87 99
Sehlereber 103 118 85 80
October :124 70 104 97
November 153 52 112 98
December 119 70 70
Grand Total 1436, 1088 946 997
* IBR Offense:Theft From Motor Vehicle 23F Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420
Spokane County Sheriff's Office cOUNT .
Regional Intelligence Groupcf. r
.
,.
Spokane Valley Districts .1
IBR Classification: Motor Vehicle Theft RIG
120
100
80 l
60 —4-2016
i1 I --A--2017
11,Ef 2018
40
A. I
'�� - 2019
I
20
1
0
� �
✓ r x _, r w r 1.-, cc cc cc cc
cc cc U cC < z _, !n w w w w
Q < 0 7 m m ani ca
7 7 4 Q 17 2 Q 2 2
z te a 7 w i— w w
Q m 4 I— U 7 U
O p w
.i a w z O
Year
fvlonth Count 2016 2017 2018 2019
January 112 44 36 34
February 53 37 24 22
March 66 44 28 19
April 75 42 27 29
May 59 27 25_ 33
June 80 28 24 25
July 73 41 39 31
August 39 36 18 31
September 35 43 26 37
October 50 40 31 25
November 33 34 45 37
December 39 28 29
Grand Total 714 444 352 323,
* IBR Offense: Motor Vehicle Theft 240 Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420
Spokane County Sheriff's Office .vcou�vr�:sr
I 5,
Regional Intelligence Group o
l
ra>s -n
Spokane Valley Districts .1,;
IBR Classification: Robbery 1`rG
12
I
10 1 //1)
f
fr,
2016
—#-2017
4 —f—2018
2019
1
2 � I , 1H I
i
I
1
o ! I , I
Ioc u ec 4. Z Ln w w w d l9 O 2 2 Dw h w w 4 F U >. U
w a O 0 w
w wZ O
ul
Year
Month Count 2016 2017 2018 2019
January 3 3 6 3
February 7 6 2 8
March 8 7 5 4
April 3 3 6 4
May 7 2 8 6
June 5 1 3 2
July 4 4 7 8
August 3 1 6 1 1
September 2 4 6 8
October 10 4 5 7
November 10 3 ' I 1
December 3 1 ir
Grand Total 65 39 61 72
1138 Offense: Robbery 120 Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to ROW 42.56.420
Spokane County Sheriff's Office °"ir�s:sr
1
Regional Intelligence Group �p 4 t �,
Spokane Valley Districts , • '''°'t
IBR Classification: Assault P I(1 9
160
140 1 '
120 j
1001 AllOPIA 1
111/4*' I
as � F4111 .� n'A —0-2016`i' �
—II—2017
60 " I —0-2018
2019
40
20
0 1 I '
r r = -3 r w r l— cc ce ec rr
.x U < Z —I M w w w w
¢ ¢ C d = D = CO CO m co
Z d 2 m w 1-' w w
a m Q H U > U
w a O o w
LL w Z p
0
Year
Month Count 2016 2017 2018 2019
January 131 96 84 71
February 140 95 62 62
March 145 78 100 74
April 142 90 88 68
May 141 93 80 87
June 115 93 102 79
July 120 95 112 103
(August 63 73 84 95
September 81 92 76 72
October 99 87 82 67
November 97 84 79 85
December 88 84 89
Grand Total 1362 1060 1038 863
* IBR Offense:Aggravated Assault 13A&Simple Assault 13B Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420
Spokane County Sheriff's Office , cou,vNrj.;
Regional Intelligence Group -,,,, ,
o r
_,,..‘_ .10, .. -
.. ..s..„...
Spokane Valley Districts I ..te
IBR Classification: Theft A'1G q
300
I i
250 'Ara�
81‘400.—
-4110 1111111r1611...— NI,,IgIAPP".1 41(01K N N.
----_,
200
i
150 1 -4)-2016
—II-2017
I
100 I I
--*—2018
2019
50
0
cc cc u a z - N w w w w
< q a ? D m m m m
5 m a a w 2 o
z cc 2 7 w F- w w
Q m d H U > u
w a 0 a w
LL w 0
Vi
Year
Month Count 2016 2017 2018 2019
January 240 205 2.38 238
February 208 199 165 188
March 215 214 208 212
April 232 203 202 2.08
May 194 235 230 230
June 263 251 223 231
July 242 236 236 236
August 203 222 213 254
September 222 213 194 231
October 232 237 234 2.40
November 244 219 198 210
December 225 198 251
Grand Total 2720 2632 2592 2478
* IBR Offense:Theft-All Other 23H,Theft-Pocket-Picking 23A,Theft-
Purse-Snatching 23B,Theft-Shoplifting 23C,Theft From Building 23D,
Theft From Coin-Operated Machine 23E, &Theft of Motor Vehicle
Parts/Accessories 23G Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420
Spokane County Sheriff's Office
, ,sem°"'"'x:-5r
Regional Intelligence Group q 1 '��
u5 -5;17;
.ti rsi
:':-:,17:::
Spokane Valley Districts 'JIBR Classification: Rape lt
18 I 1
16 ( I
I
14
12
10Akil:1/44,
1
—2016
a ! — —2017
—*-2018
6
2014
4 • lir
1 i
I
cc cc u. z, _, M w w w w.
a a cc
3 m m m m
Z cc 2 D w Fw w
Q 27 < l- U U
Lt.! 0_ o p w
LL wZ Q
N
Year
Month Count 2016 2017 2018 2019
January 7 9 16 3
February 7 2 4 3
March _ 3 8 4
April 6 7 6 5
May 1 9 9 2
June 9 2 7 5
July 4 6 5 3
August 2 5 3 5
September 4 2 3 7
October 6 7 1 4
November 6 1 6
December 5 4 7
Grand Total 78 57 75 41.
*IBR Offense: Rape-Forcible 11A,Sodomy-Forcible 11B,Sexual Assault Produced: 1/8/2020
with Object- 11C
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420
Spokane County Sheriff's Office ,:, �� '` s's�
Regional Intelligence Group ��
l 1 -.
i
Spokane Valley Districts ' i f
IBR Classification: Counterfeiting Forgery � `��
30
i
25
r
20
I 4,ii
_6_2016
1
1
itit \
.` _0_2017
10
JA
—e—22001189
I
i
5 I
0
cc c. �y Q z —J 44 w. w w w
a ¢ D CO m CO CO
7 7 d Q - (0 2 Q 2 2
z cc 2 7 w 1— w w
co 1-- o 7 w
u- w O
N
z c7
Year
Month Count 2016 2017 2018 2019
January 14 9 18 22
February 13 11 10 13
March 25 20 24 17
April 6 20 22 13
May 9 26 21 10
June 15 15 15 14
July 11 21 15 10
August 7 14 17 13
September 11 20 14 11
October 7 18 11 14
November 15 9 20 21
December 12 9 14
Grand Total 145 192 201 158
*IBR Offense:Counterfeiting/Forgery 250 Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420
Spokane County Sheriff's Office ÷,,Cauivt.)-
Regional Intelligence Group or
„:,..e._
—;
Spokane Valley Districts
IBR Classification: Destruction Damage Vandalism 1'1G 9
250 I
i
2oP
411016"lb, . ',-1 I15D Alle010941111W ,
Y/,r,- - I
1" r
If!
+2016
100 -- --2017
I f 2018
I
2019
50
0
r >- = _, >- w >- 1 cc cc cc cc
x cc U , a z _, N w w w w
a a cc a 2 D m m m
a wI-m w2 D w Q m
Q i- u } U
Lu Cl_ 0 a w
L- wz 0
0
Year
Month Count 2016 2017 2018 2019
January 733 159 146 124
February :111 148 95 67
March :148 136 121 122
April 7.57. 173 127 144
May 13/1 139 142 161
June 176 143 140 133
July 154 178 141 156
August 160 149 132 144
September 118 160 155 a41
October 165 119 165 165
November 196 131 155 140
December 161 7.05 125
Grand Total 1807 1740 1644 1497
IBR Offense:Destruction/Damage/Vandalism 290 Produced: 1/8/2020
For Law Enforcement Use Only
This document is confidential and may not be further disseminated or released to any unauthorized persons pursuant to RCW 42.56.420