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2020, 02-11 Special WorkshopAGENDA SPOKANE VALLEY CITY COUNCIL SPECIAL MEETING WORKSHOP Tuesday, February 11, 2020 8:30 a.m. — 2:30 p.m. City Hall Second Floor Conference Room 10210 E. Sprague Avenue, Spokane Valley, Washington 99206 (Please Silence Your Cell Phones during the Meeting) WELCOME: Mayor Wick ROLL CALL: NON -ACTION ITEMS: Overview of Discussion Topics: Mark Calhoun 1. General Fund Fund Balance (8:45-8:55am) Chelsie Taylor, Mark Calhoun 2. Potential and Pending Projects (8:55-9:10am) Chelsie Taylor, Mark Calhoun 3. Budget Development Calendar (9:10-9:15am) Chelsie Taylor, Mark Calhoun 4. Financial Management Software Replacement (9:15-9:30am) Chelsie Taylor 5. Capital Construction Project Topics (9:30-10:30am) Gloria Mantz 5a. Capital Improvement Projects (CIP) Process 5b. Property Acquisition (ROW) Process 6. Homelessness Update (10:30-11:30am) Morgan Koudelka LUNCH BREAK 11:30 — 12:00 (Note: Council & Staff move to the second floor multi -purpose room for lunch) 7. Public Safety Contracts (12:00-1:15pm) Morgan Koudelka • Prosecutor • Law Enforcement 8. Potential Resource and Conservation Office (RCO) Grant Applications (1:15-2:00pm) Mike Stone, Chaz Bates, Cary Driskell • Planning - Department of Natural Resources • Land Acquisition - WSDOT —45 acres Located East of Flora • Capital Construction - Balfour Park 9. Advance Agenda ADJOURN Please note that agenda item times are approximate and subject to change. Workshop Agenda: February 11, 2020 Page 1 of 1 Spokane 41 Va11ey FINANCE DEPARTMENT Chelsie Taylor, CPA, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org Memorandum To: Mayor and Councilmembers From: Chelsie Taylor, Finance Director Date: Tuesday, February 11, 2020 Re: General Fund — Fund Balance Discussion Through the course of our annual budget development conversations we have discussed the General Fund fund balance (reserves) in general terms and note that we carry a minimum of 50% which reflects a 6-month operating reserve. The concept of the 6-month operating reserve is a quick and easy explanation but in reality the computation we use to arrive at a 50% reserve balance is considerably more thoughtful — not complex — just more involved. As we've progressed through conversations on how we might finance street operations and maintenance, pavement preservation and street construction projects, we at times hear that our General Fund reserves are too high and that we should pare them back to a lower amount. Consequently I'd like to provide you with a description of both how we arrived at our 50% reserve balance as well as what we do when the balance exceeds 50%. FUND BALANCE DEFINED Fund balance is an accounting concept that measures the difference between total assets (what the fund owns including cash and receivables) and total liabilities (what the fund owes to other parties including accounts payable and deferred revenues). A primary objective of a fund balance policy is to maintain adequate resources to cope with cash flow needs and contingencies, now and into the future. PROJECTED GENERAL FUND — FUND BALANCE In the 2020 General Fund budget as initially adopted, we anticipated the ending fund balance to be $34,270,468, which represents 79.29% of recurring expenditures. = Ending fund balance Recurring expenditures 79.29% = $ 34,270,468 $ 43,221,986 Page 1 of 6 ITEMS TO CONSIDER IN SETTING A MINIMUM FUND BALANCE It has been the City's policy to maintain an ending General Fund fund balance that is a minimum of 50% of recurring expenditures. We arrive at this figure by considering the following: 1. Cash In -flow— cash reserves that are required as a result of the timing of revenue receipts. 2. Cash Out -flow — cash reserves that are required to meet ongoing operations and capital construction needs. 1) Minimum General Fund Reserves Required to Meet "Cash In -flow" Needs: It is necessary to maintain a minimum fund balance to meet cash flow needs and to do so one must have a sense of the timing of cash receipts and disbursements. In General Fund operations, most revenues (cash receipts) and expenditures (cash disbursements) typically take place in a relatively predictable manner with approximately one -twelfth occurring each month. Two important exceptions to this rule are the timing of receipts related to A) property tax collections and B) remittances from the State of Washington. A) Property Taxes • Property taxes are collected by the County in two installments each year with deadlines that fall on April 30th and October 31st. The County then remits to the City its share of property taxes with about 40% of collections arriving each May and November (for a total of 80%) and the remaining 20% of collections arriving in June and December (roughly 10% of the annual total each of those months). • The 2020 City property tax levy is $12,432,400. Because we receive this in two installments in essentially May and November, we run a "cash in -flow deficit" equal to one-half of the levy amount in those months or $6,216,200. Cash deficit = 2020 Property Tax Revenue 2 $6,216,200 = $ 12,432,400 2 B) Remittances from the State of Washinqton • There is a time lag between when the State of Washington collects various taxes and when they remit them to the City (i.e. sales taxes, motor vehicle fuel taxes, criminal justice disbursements, liquor profits and excise tax, hotel/motel taxes, etc.). • The City accrues these revenues with a one -month time lag which means the State remittance is recorded as revenue one -month earlier than when it is actually received. Total General Fund State shared revenues in 2020 are estimated at $29,536,000. Assuming these are received one -twelfth each month, our "cash in- flow deficit" is approximately $2,461,333. State Remittances Sales tax Sales tax - Public Safety Sales tax - Criminal Justice State shared revenues Total receipts Months per year Average monthly receipt $ 24,632,900 $ 1,162,600 $ 2,052,300 $ 1,688,200 $ 29,536,000 12 $ 2,461,333 Page 2 of 6 Together, these two revenue sources necessitate that the City maintain a minimum General Fund fund balance of $8,677,533 or 20.08% of recurring General Fund expenditures in order to simply meet cash flow needs. This is computed as follows: Cash deficit caused by revenue remittance delay 1.A) Sem i-annual property tax remittance 1.B) Approximate monthly remittance from the State of WA $ 6,216,200 $ 2,461,333 Minimum needed to meet cash flow $ 8,677,533 Minimum cash flow reserve = Cash deficit caused by revenue remittance delay 2020 Recurring General Fund expenditures 20.08% = $ 8,677,533 $ 43,221,986 2) Minimum General Fund Reserves Required to Meet "Cash Out -flow" Needs It is necessary to maintain a minimum fund balance to meet cash out -flow needs and to do so one must have a sense of the timing of disbursements. In General Fund operations we take into consideration two types of cash disbursements including A) operating expenses and B) capital project disbursements that are grant financed. A) Operating Reserve It is prudent to hold cash reserves that are some reflection of a predetermined number of "months of operating expenses on hand." Assuming recurring expenses are incurred evenly throughout the year, or in other words, that 1/12 of the 2020 recurring operating budget of $43,221,986 is disbursed each month, then: A fund balance equivalent to 1-month of operations is: $43,221,986 x 1 / 12 = $ 3,601,832 = 8.33% A fund balance equivalent to 2-months of operations is: $43,221,986 x 2 / 12 = $ 7,203,664 = 16.67% A fund balance equivalent to 3-months of operations is: $43,221,986 x 3 / 12 = $ 10,805,497 = 25.00% We recommend the City maintain a three-month operating reserve or $10,805,497 in 2020. B) Capital Projects Reserve Each year the City has a number of capital construction projects that are in part grant financed. With these projects, the granting agencies require that the work be complete and the contractor paid by the City prior to their reimbursement of our out-of-pocket disbursement. This means we must carry a sufficient cash reserve balance to meet the demand for payment by the contractor. The number and cost of capital projects varies from Page 3 of 6 year to year, but in 2020 we have budgeted a total of $28.6 million of capital projects which we will pay for with cash -on -hand of $8.7 million and $19.9 million of grants. Assuming expenditures are incurred evenly over a 6-month construction season, this means we must hold a $3,316,667 capital construction reserve (= $19.9 million / 6 months). This $3.3 million represents a General Fund reserve of 7.67%, computed as follows: Capital Project Reserve = $ 3,316,667 = 7.67% Recurring Expenditures $ 43,221,986 COMBINED MINIMUM FUND BALANCE NEEDED TO MEET CASH FLOW REQUIREMENT Combining the fund balance required to meet 2020 General Fund cash in -flow and cash out- flow needs yields a total of $22,799,697 or 52.75% of recurring expenditures. This computation is based upon a summary of each element noted in this analysis. Cash Reserve Required Recurring Expenditures Reserve Cash In -flow 1.A) Semi-annual property tax remittance = $ 6,216,200 / $ 43,221,986 = 14.38% 1.B) Remittances from the State of Washington = $ 2,461,333 / $ 43,221,986 = 5.69% Cash Out -flow 2.A) Operating 2.B) Capital projects = $ 10,805,497 / $43,221,986 = 25.00% = $ 3,316,667 / $43,221,986 = 7.67% $ 22,799,697 / $43,221,986 = 52.75% WHAT HAPPENS WHEN THE FUND BALANCE EXCEEDS 50%? The City has a long history of adopting and adhering to General Fund budgets and in fact, by actively managing our operations we typically under -expend the budget Council has adopted. The result of this is that we add to our General Fund reserves. By the same token, we've been fortunate enough to have existed within a fairly robust economy these past few years and consequently our actual revenues have exceeded our budget estimates which also adds to our General Fund reserves. Annually, typically in the spring and after the previous years' books have been closed, the City Manager and Finance Director compute the actual fund balance reserve — which is done by dividing the actual fund balance (reserves) by the recurring expenditure budget. That portion which exceeds 50% is then transferred into Capital Reserve Fund #312. Since 2013 we have transferred approximately $27.8 million into Fund #312. This money has been used to finance a variety of Council approved projects. Page 4 of 6 Listed below is a complete history of annual transfers from the General Fund to Capital Reserve Fund #312 and the projects these transfers have financed: Capital Reserve Fund #312 Sources General Fund transfers - 2013 through 2017 General Fund - 2018 transfer for misc. cap projects General Fund - 2018 transfer of 2016 fund bal > 50% General Fund - 2019 transfer of 2017 fund bal > 50% General Fund - 2020 transfer of 2018 fund bal > 50% Developer contribution (Library District) - 2013 Developer contribution (Library District) - 2014 Net proceeds on sale of Carnahan properties - 2018 Transfer in - #310 (excess fund balance) Transfer in - #313 (excess fund balance) Projects Completed in Prior Years Appleway Trail Sullivan to Corbin Appleway Trail - Evergreen to Sullivan Barker Road / BNSF Grade Separation Pines Road Underpass Sullivan & Trent Interchange Sullivan Park land acquisition Sullivan Park water line installation Barker Road corridor improvements Additional Barker - Euclid to Trent Additional Barker - Euclid to Spokane River Balfour Park development Improvements at proposed SCLD Balfour site Transfer to Street O&M Fund #101 Garland Ave Construction Park land acquisition Earmark future surprises/challenges 16, 885, 878 1,000,000 2,795,429 7,119, 300 5,251,900 3,180 4,675 373,397 18,452 88,590 33, 540, 801 11,681,533 3,1 7, 000 323,325 1,421,321 3,485,417 500,000 84,1,000 152,858 1,485,417 1,238,983 310,000 1,985,417 460,715 2,271,706 1,000,000 500,000 281,209 28, 288, 901 Difference 5,251,900 completed completed committed committed committed committed completed committed committed committed committed committed committed committed committed committed committed SUMMARY The General Fund reserve balance that an individual municipality should carry is unique to the cash flow needs of that entity. The reserve balance the City of Spokane Valley carries is in my opinion appropriate because it is constructed upon a well thought out process that is based upon our own distinctive revenue and expenditure structure. Attached to this memo are two different articles that discuss General Fund reserves: • The first is from the October 2016 Ask MRSC (Municipal Research and Services Center) newsletter. • The second is from an article entitled "Why We Put Money Aside" that was in the June 2013 Governing publication. Page 5 of 6 One final thought on this topic is that our General Fund fund balance has served us well in our bond rating presentations with Moody's Investors Service and is likely in part responsible for the "Aa2" rating they have assigned to the City of Spokane Valley. I have attached a copy of Moody's May 10, 2016 Credit Opinion that was issued as a part of our 2016 LTGO Bond issue (proceeds used for our City Hall construction project). At that time our credit rating was an "Aa3". I've also attached a December 18, 2019 Moody's Investors Service "Annual Comment on Spokane Valley" that provides their most recent review. If you should have any questions or comments please feel free to contact me at any time. Page 6 of 6 Mark Calhoun From: MRSC <Iistadmin@mrsc.ccsend.com> on behalf of MRSC <Iistadmin mrsc,org> Sent: Friday, October 21, 2016 9:08 AM To: Mark Calhoun Subject: Ask MRSC: October 2016 Having trouble viewing this enroll? Click here OCTOBER 2016 Ask MRSC is a monthly e-newsletter featuring responses to selected inquiries rccoived by the cansultanl staff of MRSC, Submit your own question via our simple online form. IN THIS ISSUE Are local governments required to maintain specific. reserve fund balance levels? Should a focal government continue adding to its operating reserve if it has already met the requirement crl. the policy? Do newspaper publishers or distributors have any legal rights to place newspaper pay boxes in the public right -or -way? Can the city have them rnovecl or at least placed on pri vate property? no advisory committees need to take minutes of their meetings? How often are cities required to adopt or approve their capital facilities plan? What are the public hearing requirements associated with raising a utility rate? Are local governments required to maintain specific reserve fund balance levels'? Should a local government continue adding to ils operating reserve if it has already met the requirement of the policy? This is always a good topic of conversation and the answer is almost always "it depends," Financial policies are considered a best practice by the GFOA and at the top of the list of recommended financial management policies by the SAO. There is no statutory requirement for fund balance levels, nor is there any specific reference within the SAO BARS manual that states that a municipality (whether it's a county, city, or special purpose district) has to have a specific level of operating reserves (also known as i "beginning"' or "ending, fund balance). The 15% figure was a previous recommendation made by the GFOA for the general fund_ This percentage has since been updated with the 2015 release of the GFOA best practice paper on Appropriate Level of Unrestricted Fund Balance in the General Fund. The recommendations made by ttie GFOA now speaks of several factors that would lead an entity to adopt a policy that addresses these factors in a way that is specific to them. An excerpt from the best practice paper states: In establishing a policy governing the level of unrestricted fund balance in the general fund, a government should consider a variety of factors, including: 1, The predictability of its revenues and the volatility of its expenditures (i.e., higher levels of unrestricted fund balance may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile); 2. Its perceived exposure to significant one-time outlays (e.g., disasters, immediate capital needs, state budget cuts); 3. The potential drain upon general fund resources from other funds, as well as, the availability of resources in other funds; 4. The potential impact on the entity's bond ratings and the corresponding increased cost of borrowed funds; 5. Commitments and assignments (i.e., governments may wish to maintain higher levels of unrestricted fund balance to compensate for any portion of unrestricted fund balance already committed or assigned by the government for a specific purpose). Governments may deem it appropriate to exclude from consideration resources that have been committed or assigned to some other purpose and focus on unassigned fund balance, rather than on unrestricted fund balance. Depending upon the answer to the above questions, a local government may find that 15% is not adequate to meet their needs. Or to the contrary, a local government may determine that 15% of the operating budget would be more than sufficient. You additionally asked whether a local government should continue to add to its operating reserve if it has already met the requirement of the policy. This question can only be answered by the policy adopted. You may want to consider expanding your current policy to define such things as "use and replenishment." You will note that the GFOA best practice paper has a section that speaks to this issue. Budget is a great time to review financial policies currently in place and to fine tune those policies to meet current fiscal needs. Here is a link to our Financial/Budget Policies topic page, where you will find some excellent samples of what other jurisdictions are doing in this area of fiscal management. Additionally, here is a link to the SAO - FIT (Financial Intelligence Tool) that will assist in evaluating the financial condition of the county and provide you with fiscal data for your analysis of appropriate fund balance. Submit a Question : Subscribe Search/Browse All Enquiries Do newspaper publishers or distributors have any legal rights to place newsracks or newspaper pay hrsxe.s in the public right-of-way? Can the city have them moved or at least placed on private property? 2 ProblGm Solver PUBLIC MONEY By Justin rAarlowe Why We Put Money Aside States and ocalities have very different perspectives on the point of rainy day funds, Wal]rLce Sayre, an early and influential scholar of pub- lic management, once said public and business admin- istration are "alike only in all unimports iit respects." His insight applies equally to states and localities and their rainy day funds. Both put money aside for unfore- seen emergencies or hard times. But states use these funds to solve problems. Many local government's use them —or don't —in ways that reveal problems_ Among the states, rainy day funds have been the best (and in some cases the only) tool available to blunt the Great Reces- sion's fiscal destruction. During the good years prior to the downturn, most states built up 5 to 10 percent of annul expendi- tures in their funds. During the recession and the ewer -so -slow ru c oti'er y, they spent almost all ofthat rnnncy 1 0 fill bud o t gaps created when revenues fell short and ser- vice demands spiked. Most local governments do not have formal rainy day funds in the satiric way most states do. A typical state rainy day fund is governed by a law that sets a target fund balance and dictates when to use and replenish that balance. According to recent research„ only 11 of the 301argcst U.S., cities have an actual rainy day fLnd. Instead, most localities use budget surpluses or unreserved hind balances as a rainy day fund, hut one without the constraints of a formal fund policy: The.,;c informal practices are not necessarily had, but they're not as trans- parent as most state policies. Unlike states' funds, local reserve lev- els are large and varied_ Where state rainy day fund balances have hovered around 5 itrercent of annual spending, local governments tend to keep much more in the bank. In my own analysis of more than 6,000 local government financial reports from the past five year; 1 found the average local unreservc xnerral ffu d balance to be around 34 percent of annual _general hand expenditures, Even more striking is how much —These local balances. Vary It's not uncnnunon to see a group of cents with 0 percent fund balances and a nearly identical group of jurisdictions with fund balances at 70 to 80percent ofannual spending Here's the most important difference: 1Jnlikc the states, local governments did not spend down their reserves during the Great Recession, in fiscal 2007 the aver- age local unreserved general fund balance was 37 percent of annual general fund expenditures. in 2009, as the recession began to take hold, it fell to 29 percent But by 2011, as the recovery struggled to 34% Average amount of unreserved general funds that localities keep in the bank each year, start, it was back up to 31 percent. In the meantime, operating tnargins—or the per- cent by which revenues exceed expendi- tures —fell from an average of 6 percent in. 2007 to an average of less than 1,5 x rcent in 201L To be clear, about one in four of these governlne.nts dkl spend dawn most or all of their reserve funds. But the vast majority, including several with large reserve funds, reduced spending instead. Why were local governments reticent to spend reserve funds during one of the stormiest eras in history? On the record, many ]oral fine nee officials say they would prefer to use those funds to take on an idiosyncratic problem, such as a flood or Why were local governments reticent to spend reserve funds during one of the stormiest eras in history?" the loss of a major local employer. Off ale record, they will tell you it has a lotto do with citixens`lacic of under- standing of what local government services really cost Some say, "if we spend it, v.e won't get it back." In other words. the pressure to keep taxes low is so great that they would never he able to replenish the reserves with new incremental revenues. Oth- ers say, "I can't spend it because my council wants our rese funds higher than the (neighboring' city of X,' Trans- lation: High reserve funds are a signal of strength and prosperity precisely because you don't really need then. Until we can address these much larger issues of per- ceptions, local rainy day funds will be a symptom rather than a solution. G Email jmarlowe wushin,L tomedu 78 GOVERNfNG i June 2013 CREDIT OPINION 10 May2016 New Issue Rate this Research Contacts Travis George Analyst travis.george@moodys.com William Oh AVP-Analyst william.oh@moodys.com 415-274-1715 415-274-1739 Spokane Valley (City of), WA New Issue: Moody's Assigns Aa3 to Spokane Va«ey, WA's LTGO Bonds Summary Rating Rationale Moody's Investors Service has assigned a Aa3 rating to the City of Spokane VaLLey, WA's $7.8 miLLion Limited Tax GeneraL Obligation Bonds, 2016. ConcurrentLy, Moody's has affirmed the city's parity Limited tax general obligation (LTGO) debt outstanding in the amount of $6.4 miLLion. The Aa3 rating reflects the city's sizeable and growing tax base, modest resident weaLth, extraordinariLy heaLthy financiaL position and conservative financiaL management, and very Low debt and pension burdens. Credit Strengths Conservative management with very heaLthy financiaL position Low LeveL of outstanding debt with modest plans for additionaL debt ReLativeLy Low pension burden LargeLy due to contracting out of most services Credit Challenges BeLow average resident weaLth LeveLs as measured by median famiLy income and fuLL vaLue per capita Moderate taxpayer concentration Rating Outlook OutLooks are not typicaLLy assigned to LocaL government issuers with this amount of debt outstanding. Factors that Could Lead to an Upgrade Significant growth and diversification of tax base and LocaL economy SubstantiaL increase in resident weaLth Factors that Could Lead to a Downgrade Drastic deterioration of financiaL position with Large decline in avaiLabLe reserves or increase in outstanding debt Downturn in LocaL economy resulting in contraction of the tax base MOODY'S INVESTORS SERVIC U.S. PUBLIC FINANCE Key Indicators Spokane Valley (City of) WA 2010 2011 2012 2013 2014 Economy/Tax Base Total Full Value ($000) $ 7,169,493 $ 7,140,948 $ 7,087,523 $ 6,921,826 $ 7,168,991 Full Value Per Capita $ 79,476 $ 79,247 $ 78,272 $ 75,657 $ 77,881 Median Family Income (% of US Median) N/A N/A 91.5% 91.5% 91.5% Finances Operating Revenue ($000) $ 40,017 $ 39,987 $ 40,660 $ 41,703 $ 43,108 Fund Balance as a % of Revenues 82.6% 84.5% 84.6% 69.7% 69.5% Cash Balance as a % of Revenues 89.1% 97.0% 94.4% 75.6% 89.9% Debt/Pensions Net Direct Debt ($000) $ 8,155 $ 7,930 $ 7,690 $ 7,435 $ 6,675 Net Direct Debt / Operating Revenues (x) 0.2x 0.2x 0.2x 0.2x 0.2x Net Direct Debt / Full Value (%) 0.1% 0.1% 0.1% 0.1% 0.1% Moody's - adjusted Net Pension Liability (3-yr average) to Revenues (x) N/A N/A 0.2x 0.2x 0.3x Moody's - adjusted Net Pension Liability (3-yr average) to Full Value (%) N/A N/A 0.1% 0.1% 0.2% Recent Developments Recent developments are incorporated into the paragraphs below. Detailed Rating Consideration Economy and Tax Base: Growing Spokane area tax base with relatively low resident wealth Spokane VaLLey was incorporated with voter approval in 2003. The city is Located in eastern Washington just ten miLes east of Spokane and ten miLes west of the Idaho border. Residents benefit from diverse regional employment opportunities in defense, healthcare, manufacturing, and high-tech sectors. The region aLso features Fairchild Air Force Base and several universities. WeaLth measures are modest with median family income at 91.5% of U.S. LeveLs and full vaLue per capita at $83,011. The unemployment rate in Spokane County was 7.4% as of February 2016, which was above both state and nationwide LeveLs. The city's tax base was resilient during the national downturn with just 3.5% of combined declines between 2011 and 2013. Since 2014, the city's tax base has increased by an average of 3.8% annually, including 4.8% growth in 2016. Taxpayer concentration is moderate with the ten Largest payers comprising 9.4% of assessed vaLue as of 2016. The Largest, Kaiser Aluminum, comprises nearLy 4% by itself. Financial Operations and Reserves: Extraordinarily healthy financial position driven by conservative fiscal management Thanks to very strong and conservative policies, the city's financial position is remarkably healthy. The city's reserve policy requires it to have a fund baLance in excess of 50% of recurring expenditures. The city ended fiscal 2014 with GeneraL Fund reserves of $30.3 miLLion, or 79% of annuaL revenues. Based on unaudited results for 2015, the city's GeneraL Fund ended the year with reserves again near 80% of annuaL revenues after a roughLy $1 miLLion operating surplus. The city aLso has a policy that recurring revenues always be in excess of recurring expenditures, which we expect to Lead to the continuation of balanced operations going forward. The city's operating funds, which include the GeneraL Fund, Street Fund, and Debt Service Fund, had a combined fund baLance equal to roughLy 69.5% of operating fund revenues. In addition to its operating funds, the city aLso had roughLy $8.6 miLLion in its CapitaL Reserve Fund available for capital projects. The city's GeneraL Fund is funded primarily by sales tax revenues that make up roughLy 46%, and property tax revenues that make up 29% of total revenues. SaLes tax receipts have increased steadily in recent years with combined growth of nearLy 30% since 2010. Property tax revenues have grown more modestly over this period given the city's conservative decision to forego the allowed 1% This publication does not announce a credit rating action. For any credit ratings referenced in this publication, please see the ratings tab on the issuer/entity page on www.moodys.com for the most updated credit rating action information and rating history. 2 10 May 2016 Spokane Valley (City of), WA: New Issue: Moody's Assigns Aa3 to Spokane Valley, WA's LTGO Bonds MOODY'S INVESTORS SERVIC U.S. PUBLIC FINANCE increase in tax Levies. Instead, the city has accumulated nearly $500,000 of banked Levy capacity, which gives it increased flexibility going forward. The city contracts out for provision of some services to city residents. These contracts include those for pubLic safety and solid waste, and officials believe they have helped keep the city's costs down overall. LIQUIDITY The city's Liquidity position is very strong. As of 2014, the city had $37 miLLion in available GeneraL Fund cash and investments compared to $37.4 miLLion in expenditures in that year. These cash reserves are equivalent to more than 99% of annuaL expenditures. Debt and Pensions: Low level of outstanding debt and minimal pension burden Given the city's strong Liquidity position, it has chosen to cash fund much of its capital program, and therefore has not issued much debt. With the new bonds, the city wiLL have $14.2 miLLion in outstanding Long-term debt. This is equal to a Low 0.18% of fuLL vaLue and 0.3 times annuaL operating revenues. The city has only minimal future plans for additional debt, and we expect its debt metrics to remain relatively Low. DEBT STRUCTURE The city's debt is aLL fixed rate and with LeveL annuaL debt service. DEBT -RELATED DERIVATIVES The city has no debt -related derivatives. PENSIONS AND OPEB Largely due to the city's choice to contract out for pubLic safety, its pension burden is quite manageable. The city participates in the Washington Public Employees Retirement System. The three year average adjusted net pension Liability is just 0.16% of fuLL vaLue and 0.3 times operating revenues. Management and Governance Washington cities have an institutional framework score of "Aa," or strong. Although cities depend on economically sensitive tax revenues (sales, business and occupation), post -recession collections have been strong, making revenues moderately predictabLe. Cities have a moderate ability to increase property taxes by 1% annually, subject to state statutory Limits. Expenditures primarily consist of public safety costs, which are highly predictabLe. Expenditure -reduction ability is moderate due to modest fixed costs and an active union presence. Cities also have the ability to make mid -year budgetary reductions not related to pubLic safety. The city's conservative financiaL policies are currently a credit strength. Notably, the city has experienced some poLiticaL turmoil recently that Led to the dismissal of its city manager and the resignation of two council members. As the city's poLiticaL situation settles, we wiLL monitor the city's commitment to its current financiaL policies. Legal Security The bonds are secured by the city's fuLL faith and credit and pledge to Levy property taxes within constitutional Limits to pay debt service. Use of Proceeds Proceeds of the 2016 bonds wiLL be used to finance a portion of the construction of a new city haLL facility. Obligor Profile The city is Located in eastern Washington outside the city of Spokane and roughly 10 miles from the Idaho border. Methodology The principal methodoLogy used in this rating was US LocaL Government GeneraL Obligation Debt published in January 2014. Please see the Ratings Methodologies page on www.moodys.com for a copy of this methodoLogy. 3 10 May 2016 Spokane Valley (City of), WA: New Issue: Moody's Assigns Aa3 to Spokane Valley, WA's LTGO Bonds MOODY'S INVESTORS SERVIC U.S. PUBLIC FINANCE Ratings Exhibit 2 Spokane Valley (City of) WA Issue Rating Limited Tax General Obligation Bonds, 2016 Aa3 Rating Type Sale Amount Underlying LT $7,775,000 Expected Sale Date 05/17/2016 Rating Description General Obligation Limited Tax Source: Moody's Investors Service 4 10 May 2016 Spokane Valley (City of), WA: New Issue: Moody's Assigns Aa3 to Spokane Valley, WA's LTGO Bonds MOODY'S INVESTORS SERVIC U.S. PUBLIC FINANCE © 2016 Moody's Corporation, Moody's Investors Service, Inc., Moody's Analytics, Inc. and/or their licensors and affiliates (collectively, "MOODY'S"). Alt rights reserved. CREDIT RATINGS ISSUED BY MOODY'S INVESTORS SERVICE, INC. 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REPORT NUMBER 1024542 5 10 May 2016 Spokane Valley (City of), WA: New Issue: Moody's Assigns Aa3 to Spokane Valley, WA's LTGO Bonds MOODY'S INVESTORS SERVIC U.S. PUBLIC FINANCE Contacts Travis George Analyst travis.george@moodys.com MOODY'S INVESTORS SERVICE 415-274-1715 William Oh AVP-Analyst william.oh@moodys.com 415-274-1739 CLIENT SERVICES Americas Asia Pacific Japan EMEA 1-212-553-1653 852-3551-3077 81-3-5408-4100 44-20-7772-5454 6 10 May 2016 Spokane Valley (City of), WA: New Issue: Moody's Assigns Aa3 to Spokane Valley, WA's LTGO Bonds ISSUER COMMENT 18 December 2019 RATING General Obligation (or GO Related) 1 No Outlook Contacts Sam Krouse +1.214.979.6842 Associate Lead Analyst sam.krouse@moodys.com Eva Bogaty +1.415.274.1765 VP -Sr Credit Officer/Manager eva.bogaty@moodys.com CLIENT SERVICES Americas 1-212-553-1653 Asia Pacific 852-3551-3077 Japan 81-3-5408-4100 EMEA 44-20-7772-5454 City of Spokane Valley, WA Annual Comment on Spokane Valley Issuer Profile The City of Spokane Valley is located in Spokane County in east central Washington, just east of Spokane and approximately 20 miles west of Coeur d'Alene, Idaho. The county has a population of 490,764 and a moderate population density of 278 people per square mile. The county's median family income is $67,345 (2nd quartile) and the September 2019 unemployment rate was 4.9% (4th quartile) z . The largest industry sectors that drive the local economy are health services, retail trade, and local government. Credit Overview Spokane Valley's credit position is very high quality. Its Aa2 rating slightly exceeds the US cities median of Aa3. The notable credit factors include a robust financial position, a negligible debt burden and an affordable pension liability. An ample tax base and a solid wealth and income profile. Finances: The city has a very healthy financial position, which is relatively strong with respect to the assigned rating of Aa2. The fund balance as a percent of operating revenues (82.8%) is far superior to the US median, and grew markedly from 2014 to 2018. Moreover, Spokane Valley's cash balance as a percent of operating revenues (81.6%) is far above the US median. Debt and Pensions: Overall, the debt and pension liabilities of the city are exceptionally low and are a credit strength relative to its Aa2 rating position. The net direct debt to full value (0.1%) is materially below the US median, and remained flat between 2014 and 2018. Moreover, the Moody's-adjusted net pension liability to operating revenues (0.43x) favorably is materially lower than the US median. Economy and Tax Base: The city has a strong economy and tax base overall when compared to the Aa2 rating assigned. The full value ($8.6 billion) is much stronger than the US median, and saw an impressive increase between 2014 and 2018. On the other hand, the full value per capita ($90,117) is slightly below the US median. Moreover, the median family income equals 88.6% of the US level. The city benefits from its proximity to the Fairchild Air Force Base and many notable higher education institutions including Gonzaga University. Management and Governance: Washington cities have an institutional framework score 3 of "Aa," or strong. Although cities depend on economically sensitive tax revenues (sales, business and occupation), post -recession collections have been strong, making revenues moderately predictable. Cities have a moderate ability to increase property taxes by 1% annually, subject to state statutory limits. Expenditures primarily consist of public safety costs, which are highly predictable. Expenditure -reduction ability is moderate due to modest MOODY'S INVESTORS SERVIC U.S. PUBLIC FINANCE fixed costs. Cities also have the ability to make mid -year budgetary reductions not related to public safety. Sector Trends - Washington Cities Washington cities are likely to experience steady economic growth over the near -term. Sales tax and other economically sensitive revenues should improve as unemployment levels remain low, particularly in the Puget Sound region. Strong improvement in the housing market will continue to boost assessed valuation growth and property tax collections. Pension costs are not a significant source of credit weakness, but remain a longer -term challenge. EXHIBIT 1 Key Indicators a s Spokane Valley 2014 2015 2016 2017 2018 US Median Credit Trend Economy / Tax Base Total Full Value Full Value Per Capita Median Family Income (% of US Median) $7,168M $7,393M $7,748M $8,124M $8,634M $1,904M Improved $78,928 $80,120 $83,027 $86,043 $90,117 $94,106 Improved 90% 89% 89% 89% 89% 111% Stable Finances Available Fund Balance as % of Operating Revenues 69.5% 72.2% 73.3% 80.5% 82.8% 34.6% Improved Net Cash Balance as % of Operating Revenues 89.9% 89.5% 74.5% 79.5% 81.6% 39.6% Weakened Debt / Pensions Net Direct Debt / Full Value 0.1% 0.1% 0.2% 0.2% 0.1% 1.1% Stable Net Direct Debt / Operating Revenues 0.16x 0.15x 0.28x 0.26x 0.24x 0.84x Stable Moody's-adjusted Net Pension Liability (3-yr average) to Full Value 0.2% 0.2% 0.3% 0.3% 0.3% 1.9% Stable Moody's-adjusted Net Pension Liability (3-yr average) to Operating Revenues 0.29x 0.42x 0.43x 0.50x 0.43x 1.56x Stable 2014 2015 2016 2017 2018 US Median Debt and Financial Data Population 90,829 92,286 93,322 94,424 95,810 N/A Available Fund Balance ($000s) $29,978 $31,656 $34,699 $39,336 $42,417 $8,028 Net Cash Balance ($000s) $38,775 $39,264 $35,309 $38,839 $41,808 $9,530 Operating Revenues ($000s) $43,108 $43,865 $47,367 $48,858 $51,256 $23,172 Net Direct Debt ($000s) $6,675 $6,375 $13,260 $12,790 $12,270 $19,139 Moody's Adjusted Net Pension Liability (3-yr average) ($000s) $12,296 $18,364 $20,595 $24,574 $21,790 $35,448 Source: Moody's Investors Service This publication does not announce a credit rating action. For any credit ratings referenced in this publication, please see the ratings tab on the issuer/entity page on www.moodys.com for the most updated credit rating action information and rating history. 2 18 December 2019 City of Spokane Valley, WA: Annual Comment on Spokane Valley MOODY'S INVESTORS SERVIC 1 U.S. PUBLIC FINANCE EXHIBIT 2 Available fund balance as a percent of operating revenues increased from 2014 to 2018 ma Available Fund Balance as % of Operating Revenues 100% 50% US Cities Median • 2014 2015 2016 2017 2018 Source: Issuer financial statements; Moody's Investors Service EXHIBIT 3 Full value of the property tax base increased from 2014 to 2018 (millions) 59,000 $8,000 $7,000 Total Full Value 2014 2015 2016 2017 ?01 Source: Issuer financial statements; Government data sources; Offering statements; Moody's Investors Service EXHIBIT 4 Moody's-adjusted net pension liability to operating revenues was stable from 2014 to 2018 1 0.5x 0.0x Debt Pensions Y 2014 2015 2016 2017 2018 Source: Issuer financial statements; Government data sources; Offering statements; Moody's Investors Service Endnotes 1 The rating referenced in this report is the issuer's General Obligation (GO) rating or its highest public rating that is GO -related. A GO bond is generally backed by the full faith and credit pledge and total taxing power of the issuer. GO -related securities include general obligation limited tax, annual appropriation, lease revenue, non -ad valorem, and moral obligation debt. The referenced ratings reflect the government's underlying credit quality without regard to state guarantees, enhancement programs or bond insurance. 2 The demographic data presented, including population, population density, per capita personal income and unemployment rate are derived from the most recently available US government databases. Population, population density and per capita personal income come from the American Community Survey while the unemployment rate comes from the Bureau of Labor Statistics. The largest industry sectors are derived from the Bureau of Economic Analysis. Moody's allocated the per capita personal income data and unemployment data for all counties in the US census into quartiles. The quartiles are ordered from strongest -to -weakest from a credit perspective: the highest per capita personal income quartile is first quartile, and the lowest unemployment rate is first quartile. 3 The institutional framework score assesses a municipality's legal ability to match revenues with expenditures based on its constitutionally and legislatively conferred powers and responsibilities. See US Local Government General Obligation Debt (December 2016) methodology report for more details. 4 For definitions of the metrics in the Key Indicators Table, US Local Government General Obligation Methodology and Scorecard User Guide (July 2014) . Metrics represented as N/A indicate the data were not available at the time of publication. 5 The medians come from our most recently published local government medians report, Medians - Tax base growth underpins sector strength while pension challenges remain (May 2019) which is available on Moodys.com. 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REPORT NUMBER 1203184 4 18 December 2019 City of Spokane Valley, WA: Annual Comment on Spokane Valley MOODY'S INVESTORS SERVIC I U.S. PUBLIC FINANCE CLIENT SERVICES Americas 1-212-553-1653 Asia Pacific 852-3551-3077 Japan 81-3-5408-4100 EMEA 44-20-7772-5454 MOODY'S INVESTORS SERVICE 5 18 December 2019 City of Spokane Valley, WA: Annual Comment on Spokane Valley CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 11, 2020 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Review of Potential and Pending Projects Worksheet GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: Council last discussed the Potential and Pending Projects Worksheet at the August 20, 2019 Council meeting. BACKGROUND: As part of the annual budget development process Council discusses the Potential and Pending Projects worksheet and prioritizes how money in Capital Reserve Fund #312 should be allocated. Discussion on the allocation of Fund #312 reserves last occurred at the August 20, 2019 Council meeting and we expect to bring this item back for further discussion at the June 16, 2020 Budget Workshop. OPTIONS: Discussion only at this time. RECOMMENDED ACTION OR MOTION: Discussion only at this time. BUDGET/FINANCIAL IMPACTS: This is one of the multitude of decisions that are part of the budget development process that will conclude with Council's scheduled November 10, 2020 adoption of the 2021 Budget STAFF CONTACT: Mark Calhoun, City Manager, and Chelsie Taylor, Finance Director ATTACHMENTS: • Potential and Pending Projects Worksheet P:\1. General Governance \Budget\2020 Budget \Finance \Potential and Pending Projects CITY OF SPOKANE VALLEY, WA 2/6/2020 Pending / Potential Projects Worksheet Completed or In -progress: - Projects completed in prior years (see attached list on pg 2) - Pavement Pres Program Fund #311 (through 2018) - Appleway Trail - amenities - University to Pines (CN 2019) - Appie,.,..y r...n a „-MeC^rb'^('N 20181 - Appleway Trail - Evergreen to Sullivan (CN 2019) Bridoino the Valle)/ Barker Road / BNSF Grade Separation' -Pines Road Underpass' .oq i� a^��^ �^ (ycn nnry - . e to Rt.e^t Q°nn Fy^d papa v.9019 ope.^tm0 ngfi^y - Transfer to Street O&M Fund #101 for 2020 operating deficit Barker Road corridor improvements -Euclid to Trent -Additional in 2019 to complete Euclid to Barker GSP - Garland Ave Construction Estimated Total Project Cost Grant Financed Secured Grants Potential / Anticipated Grants General Fund Fund 101 Street Fund Fund 103 Paths & Trails Fund 106 Solid Waste Fund Project Financing City Financed Fund 123 Civic Facilities Replacement Fund 309 Parks Capital Project Fund 310 Civic Buildings Capital Projects Fund 312 Capital Reserve Fund 301/302 REET Bond Financed Other Total Unfunded 37,568,489 14,742,522 0 0 0 59,300 0 0 1,157,368 11,681,533 469,106 7,849,573 1,609,087 37,568,489 0 N/A 6,080,143 0 7,798,407 972,644 0 1,000,000 9 0 0 4,593,230 0 36,448 22,889,528 N/A 683,675 539,320 0 19,894 0 0 0 124,461 0 0 0 0 0 683,675 0 ',3 .5,283 7-,7-93-004 4 9 4 907004 9 A0,283 9 947440 9 9 4 9,7 4,283 4 2,395,000 2,071,675 0 0 0 0 0 0 0 323,325 0 0 0 2,395,000 0 24,671,321 21,041,000 0 0 0 0 0 0 0 1,421,321 2,209,000 0 0 24,671,321 0 28,776,000 1,890,000 22,700,583 1,200,000 0 0 0 0 0 2,985,417 0 0 0 28,776,000 0 9007= 9 4 9 4 9 9 9 9 9007= 9 9 4 SgB 9 4_ i 4 947444 9 4 9 4 9 9 9 9 947440 9 9 4 9487004 4 1,364,706 0 0 0 0 0 0 0 0 1,364,706 0 0 0 1,364,706 0 3,400,000 675,600 0 0 0 0 0 0 0 1,485,417 0 0 0 2,161,017 1,238,983 0 0 0 0 0 0 0 0 0 1,238,983 0 0 0 1,238,983 (1,238,983) 2,000,000 0 0 0 0 0 0 0 0 1,000,000 0 0 1,000,000 2,000,000 0 844494 9 4 9 4 9 9 9 9 844499 9 9 4 8447004 4 Future Construction: - Balfour Park development 3,866,000 0 0 0 0 0 0 0 0 1,985,417 0 0 0 1,985,417 1,880,583 - Improvements at proposed SCLD Balfour site 1,300,000 0 0 0 0 0 0 0 839,285 460,715 0 0 0 1,300,000 0 - Phase 2& 3- Appleway Landscaping (Park to University) 3,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 3,000,000 - Park land acquisition 1,000,000 0 0 0 0 0 0 0 0 500,000 0 0 0 500,000 500,000 - Railroad Quiet Zones study 85,000 0 0 0 0 0 0 0 0 0 0 0 0 0 85,000 - Sullivan Park water line installation 152,858 0 0 0 0 0 0 0 0 152,858 0 0 0 152,858 0 - Appleway Trail - Balfour to University 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 - Bridoino the Valle)/ -Sullivan & Trent Interchange 27,000,000 0 23,000,000 0 0 0 0 0 0 500,000 0 0 0 23,500,000 3,500,000 Barker Road corridor improvements J-Euclid to Spokane River 4,190,000 3,181,400 0 0 0 0 0 0 0 0 0 0 29,000 3,210,400 979,600 -Additional in 2019 to complete PE for Euclid to Spokane River 310,000 0 0 0 0 0 0 0 0 310,000 0 0 0 310,000 0 -90 to Appleway 3,629,000 0 3,138,000 0 0 0 0 0 0 0 0 0 0 3,138,000 491,000 --Appleway to South City Limits 2,854,000 0 2,468,000 0 0 0 0 0 0 0 0 0 0 2,468,000 386,000 - Earmark for future surprises/challenges N/A 0 0 0 0 0 0 0 0 281,209 0 0 0 281,209 NIA Total of Capital Projects 152,812,332 52,004,660 51,306,583 9,018,301 972,644 109,300 2,408,656 259,744 1,996,653 28,288,901 7,271,336 7,849,573 2,674,535 165,160,886 10,822,183 Included in 6-year TIP apical Reserve Fund #312 Sources General Fund transfers - 2013 through 2017 General Fund - 2018 transfer for misc. cap projects General Fund - 2018 transfer of 2016 fund bal > 50% General Fund - 2019 transfer of 2017 fund bal > 50% General Fund - 2020 transfer of 2018 fund bal > 50% Developer contribution (Library District) - 2013 Developer contribution (Library District) - 2014 Net proceeds on sale of Carnahan properties - 2018 Transfer in - #310 (excess fund balance) Transfer in - #313 (excess fund balance) 16,885,878 1,000,000 2,795,429 7,119,300 5,251,900 3,180 4,675 373,397 18,452 88,590 33,540,801 Projects Completed in Prior Years 11,681,533 99 Appleway Trail - Evergreen to Sullivan 34-Z o Sullivan 323,325 Barker Road / BNSF Grade Separation 1,421,321 Pines Road Underpass 3,485,417 Sullivan & Trent Interchange 500,000 S II .'n-Rar} I'n' acgdiIken 844440 Sullivan Park water line installation 152,858 Barker Road corridor improvements 1,485,417 Additional Barker - Euclid to Trent 1,238,983 Additional Barker- Euclid to Spokane River 310,000 Balfour Park development 1,985,417 Improvements at proposed SCLD Balfour site 460,715 Transfer to Street O&M Fund #101 2,271,706 Garland Ave Construction 1,000,000 Park land acquisition 500,000 Earmark future surprises/challenges 281,209 28,288,901 Difference 5,251,900 completed completed committed committed committed committed completed committed committed committed committed committed committed committed committed committed committed Page loft P:\1. General Governance \ Budget \2020 Budget \Finance \Potential and Pending Projects CITY OF SPOKANE VALLEY, WA 2/6/2020 Pending / Potential Projects Worksheet Capital Projects Completed in Prior Years: - Phase 1 -Appleway Landscaping (Dora to Park) - Business Route Signage - Joint Site Design - Balfour Park/Library - Sullivan Road West Bridge replacement - City Hall - Sculpture siting at City Hall - Appleway Trail - University to Pines (Completed) - Appleway Trail - Pines to Evergreen (Completed) - Carnahan & 8th - ROW acquisition - Remove & reconstruct Euclid Ave (Flora to Barker) Estimated Total Project Cost Grant Financed Secured Grants Potential / Anticipated Grants General Fund Fund 101 Street Fund Fund 103 Paths & Trails Fund 106 Solid Waste Fund Project Financing City Financed Fund 123 Civic Facilities Replacement Fund 309 Parks Capital Project Fund 310 Civic Buildings Capital Projects Fund 312 Capital Reserve Fund 301/302 REET Bond Financed Other Total Unfunded 261,993 0 0 0 0 0 0 0 0 261,993 0 0 0 261,993 0 21,139 0 0 0 0 0 0 0 0 21,139 0 0 0 21,139 0 57,601 0 0 0 0 0 0 0 0 57,601 0 0 0 57,601 0 15,493,248 13,046,330 0 0 0 0 0 0 0 1,713,284 365,803 0 367,831 15,493,248 0 14,104,025 0 0 0 0 0 0 0 1,157,368 5,097,084 0 7,849,573 0 14,104,025 0 46,760 0 0 0 0 0 0 0 0 46,760 0 0 0 46,760 0 1,614,679 0 0 0 0 59,300 0 0 0 1,452,026 103,303 0 50 1,614,679 0 1,970,654 1,696,192 0 0 0 0 0 0 0 274,462 0 0 0 1,970,654 0 659,004 0 0 0 0 0 0 0 0 659,004 0 0 0 659,004 0 after County installation of sewer 3,041,206 0 0 0 0 0 0 0 0 1,800,000 0 0 1,241,206 3,041,206 0 - Bus stops and pedestrian crossings on Indiana Ave. 71,500 0 0 0 0 0 0 0 0 71,500 0 0 0 71,500 0 - SVPD land acquisition 226,680 0 0 0 0 0 0 0 0 226,680 0 0 0 226,680 0 37,568,489 14,742, 522 0 0 0 59,300 0 0 1,157,368 11,681,533 469,106 7,849,573 1,609,087 37,568,489 0 Page 2 of 2 P:\Finance\2021 Budget\Budget Worksheets\2021 calendar CITY OF SPOKANE VALLEY, WA 2021 BUDGET CALENDAR When 2/3/2021 What June 16 Council Workshop - 2021 Budget workshop with Council. July 14 Formal Council Meeting - Admin Report - Council goals & priorities for use of lodging tax July 28 Formal Council Meeting - Motion on Council goals & priorities for use of lodging tax August 4 Council Study Session - Admin Report: Council 2021 Budget Goals August 18 Council Study Session - Admin Report: 2021 Budget - Estimated revenues and expenditures September 8 Formal Council Meeting - Public Hearing #1 on 2021 revenues including Property Taxes **** - City Council Motion Consideration - set 2021 Budget hearing for October 13 September 15 Council Study Session - Outside Agency presentations (5 min max each) September 29 October 6 October 13 Council Study Session - City Manager presentation of 2021 Preliminary Budget. Council Study Session - Admin Report - 2020 Budget Amendment Formal Council Meeting - Public Hearing #2 on 2021 Budget. October 27 Formal Council Meeting - Public Hearing on 2020 Budget Amendment - First reading of the 2020 Budget Amendment Ordinance. - First reading of the 2021 Budget Ordinance. - Council motion to award Outside Agency grants November 10 Formal Council Meeting - Public Hearing #3 on final 2021 Budget. - Admin Report - LTAC recommendations to Council - Second reading of the 2020 Budget Amendment Ordinance. - Second reading of the 2021 Budget Ordinance. November 17 Council Study Session - Admin Report - 2021 Fee Resolution December 8 Formal Council Meeting - City Council Motion Consideration: Award Lodging Tax for 2021 - 2021 Fee Resolution adoption if changes are needed. **** City Clerk will post appropriate notice in newspaper. 2021 2020 2018 Budget Budget Budget timeline timeline timeline June 11 July 16 July 30 August 20 August 20 June 12 June 13 July 17 July 31 August 21 August 21 July 18 August 8 August 22 August 22 September 10 September 11 September 12 September 10 September 11 September 12 September 17 September 18 September 19 September 17 September 18 September 12 September 24 September 25 September 26 October 1 October 2 October 3 October 8 October 8 October 22 October 22 October 22 October 22 October 22 October 9 October 9 October 23 October 23 October 23 October 23 October 23 October 10 October 10 October 24 October 31 October 24 October 24 October 24 November 12 November 13 November 14 November 12 November 13 November 14 November 12 November 13 November 14 November 19 November 20 November 21 December 10 December 11 January 9 December 10 December 11 December 12 summary 02 03 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 11, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Financial Management Software Replacement GOVERNING LEGISLATION: RCW 39.04.270 — Electronic data processing and telecommunications systems; SVMC Chapter 3.46 — Non -Architectural and Engineering Services PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: In the fall of 2019, staff was notified by Tyler Technologies that they are no longer providing substantive updates to the Eden financial management software that is used by the City. This means that they will and have provided updates for legally required changes, such as updates to IRS forms, but they will not be making continuing software system improvements. Since that time, staff has also noticed a marked decrease in support services when we've contacted Tyler for issues with Eden, which appears to indicate that Tyler is removing resources from the support of Eden. This being the case, staff feels that this is the right time to begin assessing our options for replacing Eden with a different financial management software. Staff is in the process of performing a request for qualifications, or RFQ, in order to select a consultant to help the City select a software vendor. The consultant would guide City staff through the research needed to determine which financial management software choices and vendors would best fit the City's operations and needs. They would also aid the City with the software/vendor selection process and contract negotiation. The work performed by the consultant is expected to take about eight months to complete and is estimated to cost approximately $70,000. This will be paid for through the City Manager's contingency fund in the General Fund during 2020. Staff expects to bring forward the replacement of the financial management software as a supplemental budget request during the 2021 budget development process, and we expect to have an estimated cost for the software replacement at our 2021 Budget Workshop on June 16, 2020. OPTIONS: Discussion topic RECOMMENDED ACTION OR MOTION: No recommended action at this time. BUDGET/FINANCIAL IMPACTS: The software selection consultant is expected to cost approximately $70,000, which will be paid for through the City Manager's contingency in the General Fund. We do not currently have an estimated cost for the software replacement, but expect to have an update at the June 16, 2020 Budget Workshop discussing the 2021 Budget. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 11, 2020 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Capital Improvement Program Process GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: Staff will discuss the required steps to deliver the different phases of capital projects. OPTIONS: Discussion Only RECOMMENDED ACTION OR MOTION: Discussion Only BUDGET/FINANCIAL IMPACTS: Discussion Only STAFF CONTACT: Gloria Mantz, Engineering Manager ATTACHMENTS: Presentation February 11; 2 Gloria Mantz, PE, Engineering Manager Bill Helbig, PE, City Engineer Agenda Transportation Improvement Plan (TIP) Preliminary Engineering (PE) Phase Right of Way (ROW) Phase Construction (CN) Phase PE Phase ROW Phase 2 CN Phase Spokane �s Valley Transportation Improvement Plan (TIP) ■ To obligate federal funds, a phase must be in the State TIP (STIP) ■ Each phase must be fully funded & have secured federal funds ■ Up to 10 STIP amendment opportunities: ■ 11+ weeks to process ■ Mid Feb to mid Nov (first and last FHWA STIP approval) ■ Up to 10 Admin Modifications ■ 5+ weeks to process To use REET funds, a phase must be in the TIP More flexible 8 week process 3 October Amendmen Amendment Request Date SRTC Staff Review Public Comment Period * TTC Recommendation SRTC Board Approval WSDOT STIP Amendment Due FHWA/FTA STIP approval Sep 4 Sep 7-11 Sep 16-25 Sep 23 Oct 8 Oct 16 -Nov 13 4 Consultant Selection (City or State Funded) Use MRSC Roster for contracts Under $100,000 (1 to 3 weeks) Review qualifications of at least 3 consultants Negotiate scope and fee Issue a Request for Qualification for contracts over $100,000 (4 to 12 weeks) Advertise at least 2 weeks Interviews Negotiate scope and fee Council Approval (if over City Manager Authority) Spokane .000 Valley Consultant SelectionFederal or Local Programs Administered) Select l Consonant from Roster Negotiate Scope and Fee WSOO r or City Agreement form can be used City Manager executes agreement 5 Consonant work is 3143n1 to Santee° Select minimum 3 Consultants from Roster Document discussions with 3 Consultants Select m(6I qualified consultant Negotiate .scope and fee WSDOT Agreement fours required City Manager executes contract Develop draft scope of work including cast cginiatc Develop selection criteria Mew Request For Additional In form atinn (RFA I) via email [0 50% of qualified consultants on Roster or all If less than 6 consultants are an raster (Iaclnde1ile VI language). [1�cia+r :�nxl Score l',�nanlrmd I1 i ] l�Its tt Select highs. ranted consrltam Negotiate scope and fee WSDOT Agreement form rrglired City Manager executes Agreement Develop RFQ enter. Advertise RFQ .rs:erninIMIT Ifl.nl.,-mr VI nnqure) Review SOQ's and score to maximum 3 finalists 2 Develop interview questMTIS and criteria Shire interview questions and criteria with finahirs fellow z Awake tar cceaama �onnnse preen Inlemcw minimum of rasp 3 finalists ntm or Orono) Rank atlas intcrvicwi Select highest ranked consultant Negotiate scope aid fee WSDOT Agreement form required City Manager executes agreement Spokane �s Valley Preliminary Engineering • PE Phase must be listed in the STIP (11+ weeks) • Local , :ncy Agreement & Prospectus (3 to 5 weeks) to obligate PE funds • Request an Underutilized Disadvantage Business Enterprises (UDBE) goal (2 to 4 weeks) before selecting a consultant ■ Geotech, surveying, traffic, and/or design consultants Select Consultant • National Environmental Policy Act (NEPA) approval • About 6 weeks for simple projects • 6 to 12+ months for complicated projects 6 Spokane �sValley Preliminary Engineering Develop 60 percent design documents in house or by consultant Develop Right -of -Way Map Non -complicated Projects (2 to 4 weeks) Complicated Projects (8 to 12+ weeks) Internal review of 60 percent documents ■ Develop & subn Public Interest Finding (3 to 6 weeks) Determine if proprietary items are required City will supply long lead items (i.e. traffic signal poles) and/or Use local crews 7 Spokane .000 Valley Preliminary Engineering • ROW Phase must be in STIP (any changes take 5 to 11+ weeks) • Request a UDBE goal for ROW consultant (2 to 4 weeks) Select ROW consultant (2 to 12 weeks) • Develop vrojeca runding EsuimaLe « rteiocation Plan • Project Funding Estimate (6 to 12 weeks) • Relocation Plan (4 weeks) • Obligate ROW funds (3 to 5 weeks) Spokane .0.10Valley 9 ROW Phase Develop legal exhibits and descriptions Establish fair market value before negotiations begin Administrative offer (1 month) Appraisal and appraisal review (2 to 3 months) Property acquisition negotiations Property relocations • Right-of-way Certification (2 weeks) • A federally -funded project cannot be advertised until ROW is certified City funded project can be advertised while ROW is still negotiated — cannot begin construction until all property rights are acquired S""Pokane _ Valtey Preliminary Engineering 90 percent design documents internal review and engineering estimate Plans, specifications & estimate (PS&E) WSDO 1 review (2 weeks) • Obligate construction funds (3 to 5 weeks) • Request UDBE goal for CN contract and other consultants (2 to 3 weeks) Select materials testing consultant & others as needed and execute contract (2 to 12 weeks) Construction Advertisement 2 Weeks Minimum — City or State Funded • 3 Weeks 1 .„,imum = :ederally Funded Issue addendums as needed 10 S` `"okane P .00.10Va11ey Preliminary Engineering Public Bid Opening & Award Bids are reviewed & tabulated to determine lowest responsive, responsible bidder Send to grant agency for review & approval (1 to 2 weeks typically) • Verify condition of award for UDBEs Council Award of Bid Execute Contract 11 Spokane .000 Valley 12 Construction Phase Before construction begins: Execute Contract Issue Notice to Proceed Document project site with pictures/videos Pre -construction meeting Develop Record of Material (ROM) For each bid item, identify all material that will be incorporated into project Develop documentation needed for material acceptance Spokane .000 Valley Construction Phase Maintain payroll documentation (on -going task) Statement of intents to pay prevailing wages Affidavit of wages paid • Certified payrolls • Approved subcontractor and lower tier t Requests to sublet work Contracts • Federal Aid Certification form 13 Spokane .000 Valley Construction Phase Review Material Submittals Maintain Record of Materials • Verify Prompt Pay - new requirement as of 2019 • Compliance with Buy America 14 wo full-time engineers assigned to these tasks S` ` Cikane P Va11ey �s 15 Spokane .Ua11ey' - =Jag Manual Exception CM6ferdfcate Of Materials Origin required Print Dutet January 6,9020 RECORD OF MATERIALS APPLEWAY TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates ”Approved. Indlaates"Conditionally Approved", Need further Material Sampling Indiates"Missing Items%Need Additional Paperwork Indicates "Resubmit) Indicates "Not Used" P ed. Aid NO. CM-1223)005) Contract.. 19925 oject CM ND. 0262 Prime Contractor: WNI Winkler Bid Item Hem Qty. Unit Material .Product Manufacturer Acceptance Specification Section RAM No. RAM/CLPL Approval Code Mfg. cert. of Compliance Cert.of Material Origin MITI Test Reports No. Samples Req. Req. Met, Current Status or Remarks 111 3 EACH CATCH BASIN TYPE, CATCH BASIN TYPEI Inland Northwest Precast, Newman lake WA E = OPE or Catalog Cut. Visual Acceptance per CM 9.1.4G and Cert. of Compliance per 1.06.3 and CMO ,-OS 2.2 1 Received Received 111.01 FRAME &GRATE Grate, I-443E-01 Frame:1-992242 OM Simply Company LME= CMG or Catalog Cut. Visual Acceptance per CM 91.4G and Cerr. Of Compliance per 1-095 and CMO 9-05.15 2.2 4 Received Received 111.02 ADJUSTMENT RINGS (joroll) Adjullment Rings Intend Northwest Peaces[, Newman Lake WA LAMP QM. or Catalog Cut. Visual Acceptance per CM 91E1G and Cert. of Complionee per 1-063 and CMO 7-05.3(1) 2.2 4 Received Received 11103 GROUT or MORTAR Jet Set let Set Cement Corp Tukwll0 'WA qPL end/or Catalog Cut Per Coast. Mon. 9-1.4G and Visual Acceptance Per Con, Mon. N1.4C T-05299-203 i I 111.04 CONCRETE BLOCK or BRICK (if iwed) Concrete Block Waite Block Spokane Valley. PPG and/or Catalog Cut Per Coast. Mon. 9-1.4G and Visual Acceptance Per Carl, Man. 9-1.4C 412.1, 9-12.2 2 t 111.05 \ SAND COLLAR Catalog cuter MNnufacturer's Cortgicate per 5td Plan; Visual Acceptance 7-05 112 190 LF. 50LI0 WALL PVCSTORM SEWER PIPE10 IN. OM. Solid Wall PVC Sewer Pipe Northern Pipe Products, fa, NO QPL and/or Catalog Cut Per Coast. Man.9-1.6G and Visual Acceptance Per Cunst. Man.S-1.0C 9-05.12 1 1 112.01 \ DETECTIBLE MARKING TAPE 4in min W/Lnbel Pro.LMe Safety Products LME= QM_ or Catalog Cut. Visual Acceptance per CM A1.4G SPECIAL 308.3(51, 9.1518 4 1 112.0E PIPE BEDDING Recycled Concrete Pipe Bedding Pro Recycle, Spokane Valley WA SubmitGradation. Visual Acceptance per roost. Manual 9-1.9C 9-03.12(3) 18 ] Need Field casts for Grading and Sand Equivalency 114 1560 S.Y. CRUSHED SURFACING TOP COUPSE,2 IN. DEPTH Recycled Concrete Crushed Surfacing Top Course Pm Recycle, Spokane Valley WA 'Acceptance Sample per 2000 Tons and per CM 9.6.5 9-03.9(3) 13 1(0P0 Need Field tests for Grading and Sand Equivalency 115 7360 S.V. CRUSHED SURFACING TOP COURSE,a IN. DEPTH Recycled Concrete Crushed Surfacing Tap Course Pro Recycle, Spokane Valley WA 1Acceptaate Sample per 2000 Tons and per CM 9-6.5 9-03.9(3) 12 '(QPL) Need field tests for Grading and Sand Equivalency 116 670 S.Y. CRUSHED SURFACING TOP COURSE, 6 IN. DEPTH Recycled Concrete Crushed Surfacing Top Course Pro Recycle, Spokane Valley WA l01103tanre Semple per 2000 Tons anti per CM 9-6.5 9-034(3) 12 '(qPL) Need Held tests for Grading and Sand Equivalency / 112 RESTROOMSEw[R SERVICE 7-07 11,01 \\ PIPE BEDDING Recycled Concrete Pipe Bedding Pro Recycle, Spokane Valley WA Submit Gradation- Visual Acceptance per coast. Manuel 9-19C 9-03i2(3) 18 T Need Field tarts for Grading and Sand Equivalency 11,02 PVC SEWER PIPE Solid WWI PVC Sewer Pipe Northern Pipe Products, Fargo ND OPE and/of-Catalog Cut Per Coast. Mon. 9-1.46 and Visual Acceptance Per Conrt. Man 9-19C 9-05.12, PLAN SHEET UI ] 1 117.03 PVC SEWER PIPEFITTINGS FOR CONNECTION Sewer Fittings GPK Products, Forgo ND QM and/ar Catalog Cut Per Coast. Mon. 9-1.4G and Visual Acceptance Per Coast. Man. 9-1.4C 9-05.12, PLAN SHEET UD 1 1(OP1) "DIA. SLIpx SLIP RIGID PVC REPAIR COUPLING -tongs 011140cts, Fargo NO OPE and/Or Catalog Cut Per Coast and Visual Acceptance Per Canst. Man. 9-14C 2, PLAN SHEET LID 1)501) 11205 �18 " xe DIA. pvc NIPPLE sewer Fe Hin9s GPK Products, Fargo ND 90111M9n.9-1.4G QPE and/or Catalog Cut Per Coast. Man. 9-1.4G and Visual Areepronce Per Canso Man. 914 .12 PL 1H5 PLAN SHEET (ID 1 1(q P1) 112.06 \PVCPIPEFOR CL£ANOUT Solid Wall PVC Sewer Pipe Northern Pipe Products, Forgo ND N QM and/ar Catalog cut Per [oast Man. 9-1.4G and Visual Acceptance Per Canso Man. 9-1.4C SPONANECOIfNttSTO. MAN - 1 I 113.0E PVC FITTINGS FOR CLEANOUT Sewer Fittings GEM Products, Fargo NO OPE and/or Catalog Cut Per Con, Man. 9-1.46 and Visual Acceptance Per COn, Man. 9-19C SPOKANE COUNT YSTD. PLAN U-15 ] 4001( 117.08 CAST RING &COVER FOR CLEANOUT H-8040-09 Sewer CVR E H-8020 R1Aing(Lacking) Olympic Foundry QM and/or Catalog Cut Per Coast. Mon. 9-1.9G and Visual Acceptance Per Con, Man. 9-1.4C. CMG SPOKANE COUNTY STD. PLAN U.15 4.1 1 Received I17.09 FIBRE MINT PACKING FOR CLEANOUT qPL and/or Catalog Cat Per Conse. Man. 1-1.46 and Vsvol Acceptance Per Coast. Man. 9-1.4C SPOKANE COUNTY STD. PLAN 11.15 PPG and/car Catalog Cut Per Coast. Man. 3-1.4G and Visual 11,10 GRIPPER PLUG FOR CLEANOUT Acceptance Per COME Mon. 9-1.4C SPOKANE COUNTY STD. PLAN U-1E 117.11 COMMERCIAL CONCRETE FOR CLEANOUT Commercial Concrete, 4600psi, Mix ID 9321145 Central Freed, Sullivan Plant PI or Creshine Plant 94 Acceptance per Std. Spec. 6-02.3(5) 6-02.3(2)8,6-02.3(5)B 15(Rev) 1 117.12\ DETECTIBLE MARKING TAPE 4in tam W/iabel Pro -Line safety Products LM£=QPL or Catalog LILY., Acceptance per CM 9-1.46 SPECAL 908.3(549-15.18 4 I 118 118.OI\PREVENTER 113.02 EACH SERVICE CONNECTION 2 IN DIA3 DDUBL£cHECK VALVE ASSEMBLY _ AMULOW POLYETHYLENE PIPE 9-30 Double Check Valve Assembly/Backfl.v Preventer Watts, North Andover MA qPL or Catalog Cut Visual Acceptance per CM914G and CMO 9-25.11 1 8 51041MO Polyethylene Pipe Interstate Plastic, Inc, Post Fn115ID qPL and/or Catalog Cut Per Cons I2 Mon. 9-3.4G and Visual Acceptance Per Coast. Man. 9-1.4C 9-30.6(3)8 1 I 115.03 PIPE BEDDING Recycled Concrete Pipe Bedding Pro Recycle, Spokane Valley WA Submit Gradation. Visua l Acceptance per Coast. Manua13-1.4C 3-03.12(3) 1B l Need Field rests for Grading and Sand Equivalency 118.04\ EEITTINGS Lead -Free Bross Pipe Fittings Me, Brass, Cleveland OH Catalog Cut., Con, Mon. 9-1.4G 9-30.fire) 19 16 Buy America • Applies to iron and steel used or permanently incorporated in the project • Obtain Certificates of Material Origin • Track the dollar value of foreign steel or iron • Must be less than $2,500 or 0.1% of total contract cost, whichever is greater • Time consuming task Spokane .000 Valley 17 Prompt Pay Database Mark Uncordirmed Sub Entries as Confirmed Extend Reporting Deadine By Two Weeks Fixn Today Prime Contractor - August 2018 Prim rnntractcr Power Cihr €lmppds, lire [link] Linda Hahn P 509-535-8500 0ot. 1044 F 509- 535-4665 l-Habodpoo t rolYelectoc.com Cert ire Mc. In Goal For Period Na This Period Prime's Sure 1h1, Pier od Total to Minsk 2018 2000 Contracted Percent $170,353.92 5135,375.1ft 5176,955.92 6135,375.18 45.240% 79.1 Actual Percent pick prime name ro view Payment Wary for Om contract. Crick contact persons name to sN3d than a ...one. Subcontractors - August 2018 S,Lcardnetae 1❑ decor Concrete Ulf 8e!g1 ryrea boron me u@Faconconceete.wm P 509-924-3900 • -a Imogene `Pnrrse-a goohan ComoyrY p1t2J Mead -r Walker heather.wdker9interstate.lra.cam P 509-289-1073 790on0d¢ tlatt nsoPirina ins.. [LIE m klm�dam3d2cn.cam P 509-939-3932 t❑ itemasilits ELM cotvin 3deroof 6md60- n0035. F 3 P 380-835-8035,E 360-205-3273 Pi LCaMn.6Wl9 Per I1afo] JJI Cantr.raa 6t19-474-prr4trucnpn.rlel P W-474-042J • i4N Sweet... L1C [iat9] Po -Se Sarno. 10dieltaaa5weepb a.com P 509-922-1363, F 509-928-4319 IT Able Clean Up Terhnnlpgio, Inc. (Info] Ll Maxine Saver abledeenuo.abledea0uo.corn P 509-466-5255 1 Soot.. Concrete [mono Inc t1r6+nl Thor,. a- Castello so.olcanecoreseteNittinodhotowl.corn P 509.489.0900,E S09-489.0959 t❑ Spokane Traffic Control Inc I] TAMMY A HFGGS tammnv92e315etraf0eten6'd.mm P 509.993-5286,E 504-.325.7341 paa..,.99.tL] Wadi Fry ®Stri9pnt0,[0rr1 0 233. P 253.1%3.29BL F 253. E3.3120 Cart 80 154 88 04 Sub Manufacturer sue Sub Sub Sub Sub Sub 100% Sub 100% Sub Inc in G 4l for Period 90 90 90 No SSEE 90 SSW Nu 552E 90 Si) This Period Confirmed 2y Sub 36,824.00 Collfin5led Prompt: Yes Prompt: Yes Not included in 33d4 odd to audd 32,139.96 confirmed Ytx! Eli €ffi Prompt: Yes Prompt. Yes Partial Sam Coeirined Yewkst viewer Prompt: Yes 3.,939.74 Confirmed fdlt Prompt: Yes Prompt. n/■ Total ltetslned Payments to August 2018 1,376.50 $1,947.50 92,139.00 30.00 63,256.50 Contracted Percent Arf Per 2,433% 2.8 0,515% 1.1 3,100% 1.2 2.554% 0.0 3,231% F.9 $1,1110.75 Confirmed $1,130.75 0,312% 0.6 VewEt 31 Edit 0000,0t: Pio Prompt: No 31,552.49 Confined 34,952.49 0,587Ye 2.6 uS.w £43 +new. t40 Prompt: No Prompt: Yes 31,550.n0 Confirmed 51.550.00 0.925% 0.9 'Am tdd View .E63 Prompt: Y. Prompt: Tea $16,078,00 Confirmed 5t6A78-00 2.448% 9.4 yie&rAt ACV. 4Sht Prompt: Ytl Prompt: YES 30.00 Confirmed SO a0 0.275% 0.0 Vyi w 0Lt Um-,s, Prompt: Yes Choi subrarmraaor name to view payment history for this contract. Click contact persons none to send thorn a message. No Inform Prime Inform Prime Compare Request to Sublet & Pay Application_ Is $0 "Payment" Correct? No Yes Prime's Payment Correct? Yes Use Prime's Date For Prompt Pay Is "Payment" $0? Yes Yes No Monthly Audit Review Confirmed Payments By Subs? Does Sub. Agree with Payment? Yes Audit Acceptable No No Inform Prime Inform Prime Construction Phase Inspect Project Construction Diaries Field Notes ■ Condu& Required Contractor Personnel Interviews ■ Wage Rates UDBF Utilization and Vehicle/Equipment Verification Weekly Meetings Process Pay Applications 19 Spokane .000 Valley Construction Phase Conduct internal audit at about mid-constructior Substantial completion Physical completion Continue to gather required payroll and material documentation • Conduct final internal aual. • Proiect Management Review Project closure (takes several months even years after physical completion) 20 Spokane .000 Valley Training • Multiple changes to guidelines and implementation • Local Agency Guidelines • Right of Way Manual • Construction Manual • Staff attends multiple training sessions throughout year 21 Spokane .000 Valley 22 Project Example Delivery Timeline Project Element Federal or Local Programs Administered (Estimated Timeline) Non Federal (Actual Timeline) Council Approved Expediting Barker Road Widening Project /limit changes NEPA Approval (8 weeks) Final ROW Plans Obligate ROW Funds (3 to 5 weeks) Negotiate & Acquire ROW (3 months) ROW Certification (2 weeks) & PS& E Approval Obligate CN Funds (3 to 5 weeks) Request UDBE Goal (1 to 2 weeks) Advertise Project (3 weeks) — Open Bids Bid Award Execute contract Begin Construction (80 working days) Physical Completion 1/29/2019 3/22/2019 2/6/2019 4/12/2019 7/12/2019 7/26/2019 8/16/2019 8/23/2019 9/13/2019 9/17/2019 10/4/2019 10/7/2019 Postpone CN to 2020 * Cannot begin construction until all rights property rights are acquired. 1/29/2019 N/A 2/6/2019 N/A 5/16/2019 N/A* N/A N/A 4/12/2019 4/18/2019 5/23/2019 5/28/2019 10/8/19 Questions Spokane .000 Valley B2Gnow Compliance Audit: Audit Summary for August 2018 Main View Settings Subs Docs Change Orders & Task Orders Alerts Comments Messages Closeout Compliance Audit List Compliance Audit Summary Compliance Audit FY Site Visits Reports 3840011-1: Sprague Preservation - Sullivan to Corbin Prime: CPM Development Corporation 3/28/2018- 12/31/2020 Compliance Audit Information Compliance Audit Period Compliance Audit Status Compliance Audit Reference System Audit Number Date Posted Final Audit? Payment to Prime Add Comment « View July 2018 Audit « August 2018 None selected n Update Add Reference 02556300-0016 Local: 9/1/2018 3:49:53 AM PDT System: 9/1/2018 5:49:53 AM CDT No (mark audit as final) $1,005,075.01 on 8/16/2018 Compliance Audit Summary - August 2018 and Totals To August 2018 Contract Award Value & Goal Paid to Prime For Credit Payments Goal Types For Credit to DBE Goal (3 subs) Prime Contractor -August 2018 Prime Contractor Payments Page 1 of 3 Status: Open/Locked In Current Award: $1,458,803 Goal: 3.15 / Total Paid: $1,415,231 0/0 Credit: 13.09 / For Credit: $185,252 Flaa This Compliance Audit Refresh ( » View September 2018 Audit» August 2018 Totals to August 2018 $1,005,075.01 $103,189.12 $103,189.12 Percent Mark Unconfirmed Sub Entries as Confirmed 10.2670/0 10.2670/0 Extend Reporting Deadline By Two Weeks From Today CPM Development Corporation (DBA Inland Asphalt Company) [Info] Jamie Tibbits P 509-536-3141 F 509-536-3137 jtibbits@oldcastlematerials.com Click prime name to view payment history for this contract. Click contact person's name to send them a message. Cert No Inc. in Goal for Period No This Period $1,005,075.01 Payments Prime's Share This Total to August Prime's Share Total $1,458,803.00 $1,238,649.26 $116,620.12 $116,620.12 Percent Goal: 3.1500/0 9.4150/0 9.4150/0 Period 2018 to August 2018 Contracted Percent Actual Percent $514,744.36 $1,238,649.26 $716,549.13 2.6680/0 57.8490/0 https://wsdot.diversitycompliance.com/Functions/ContractDiversity/AuditPeriod.asp?XID=5490&TransactionHistoryID=6547397&ContractID=534788 1/14/2020 B2Gnow Page 2 of 3 Subcontractors -August 2018 Subcontractor FaAndrew Michael Cortinas [Info] Andrew Cortinas Druking01@gmail.com P 208-777-5001 Cameron -Reilly, LLC [Info] ▪ Joe Schroeder ioes@cameron-reillv.com P 509-466-5555 Ext. 203, F 509-468-3719 CLARENCE E SIMPSON ENGINEERS INC [Info] 121 AARON SIMPSON aaron@simpsonenqineers.com P 509-926-1322, F 509-926-1323 Clearwater Summit Gruoo, Inc. [Info] ▪ Ruby Nee rnee@clearwatersummitqroup.com P 509-482-2722, F 509-484-2343 Colvico, Inc. [Info] ▪ Dawn Yocca dvocca@colvicoinc.com P 509-252-5822 []Five Star Concrete Inc [Info] Barbara Hilbert barb05starconcrete. com P 509-226-1189, F 509-226-1159 Hawks Trucking, LLC [Info] ▪ Jeremy Hawkinas hawkstruckinallceamail. com P 208-818-2032 571. Jeffrey Roethle, LLC [Info] 121 Jeff Roethle ieff e r@hotmail.com P 509-939-5354 North Star Enternrices I Inr [Info] 121 Stephanie Simpkins steohanie@northse.com P 509-891-0892, F 509-922-3332 Northern Resource Consulting Inc. [Info] BRIAN PERLEBERG bperleberq@nrceny.net P 360-414-5239, F 360-414-4021 FaPorter W Vett Co [Info] Wende DeLaZerda wende@oortervett.com P 503-282-3251, F 503-232-3253 Red Diamond Construction, Inr [Info] Amv Blakeslee amvb@redd iamondconst.com P 208-437-1646 EiSpecialty Auto [Info] Ken Orrino deborrino@vahoo.com P 509-991-0606 571. Spokane Concrete Cutting Inc [Info] 121 Thomas R. Costello sookaneconcretecuttina @hotma il.com P 509-489-0900, F 509-489-0959 Stripe Rite [Info] Wendy Fry W end v@stri oerite. co m P 253-863-2987, F 253-863-3120 LaRiviere, Inc. [Info] 121 Christie Coulter Cert No No No No No No No No No No () No No Type Inc. in Goal for This Period Confirmed By Sub Total Payments to Contracted Percent Actual Period August 2018 Percent Sub $0.00 Confirmed $11,287.50 0.4800/0 0.9110/0 1000/0 DBE View Edit View Edit Truck/Haul No $0.00 Confirmed $5,040.00 0.0690/0 0.4070/0 View Edit View Edit Sub No $19,712.50 Confirmed $19,712.50 1.6620/0 1.5910/0 View Edit View Edit Prompt: Ves Prompt: Ves Sub No $1,900.00 Confirmed $1,900.00 1.4350/0 0.1530/0 View Edit View Edit Prompt: Ves Prompt: Ves Sub No $27,360.00 Confirmed $27,360.00 3.5340/0 2.209% View Edit View Edit Prompt: Ves Prompt: Ves Sub No $85,635.32 Confirmed $85,635.32 9.342% 6.914% SSBE View Edit View Edit Prompt: Ves Prompt: Ves Truck/Haul No $0.00 Confirmed $1,187.50 0.069% 0.096% View Edit View Edit Truck/Haul No $0.00 Confirmed $910.00 0.069% 0.073% View Edit View Edit Sub $87,661.62 Confirmed $87,661.62 8.770% 7.077% 100% DBE View Edit View Edit Prompt: Ves Prompt: Ves Sub 3 $12,587.50 Confirmed $12,587.50 1.761% 1.016% 100% DBE View Edit View Edit Prompt: Yes Prompt: N/A Sub No $19,079.60 Confirmed $19,079.60 1.398% 1.540% View Edit View Edit Prompt: Ves Prompt: Ves Partial Truck/Haul No $3,186.00 Confirmed $9,542.34 0.069% 0.770% View Edit View Edit Prompt: Ves Prompt: Ves Truck/Haul No $0.00 Confirmed $3,094.64 0.069% 0.250% View Edit View Edit Sub $2,940.00 Confirmed $5,083.50 0.909% 0.410% 100% DBE View Edit View Edit Prompt: Yes Prompt: N/A Sub No $48,153.69 Confirmed $48,153.69 5.286% 3.888% View Edit View Edit Prompt: Ves Prompt: Ves Sub No $182,114.42 13.678% 14.703% https://wsdot.diversitycompliance.com/Functions/ContractDiversity/AuditPeriod.asp?XID=5490&TransactionHistoryID=6547397&ContractID=534788 1/14/2020 B2Gnow Page 3 of 3 christie@ tlexid.com P 208-683-2646, F 208-683-0793 Wrn. Winkler Company [Info] Tonva Miller tmillerOwmwinkler.com P 509-489-6100, F 509-484-0646 Click subcontractor name to view payment history for this contract. Click contact person's name to send them a message. Truck/Haul Reset Zero Responses $182,114.42 Confirmed View Edit View Edit Prompt: Ves Prompt: Ves No $0.00 Confirmed $1,750.00 0.0690/0 0.1410/0 VBE View Edit View Edit Cp tourer Sunnort Home Print To PDF I Translate Copyright © 2020 B2Gnow. All rights reserved. https://wsdot.diversitycompliance.com/Functions/ContractDiversity/AuditPeriod.asp?XID=5490&TransactionHistoryID=6547397&ContractID=534788 1/14/2020 Spokane 40,00sValley' CMO=Certficate of Material Origin required Print Date: September 18, 2015 RECORD OF MATERIALS Sth AVENUE SIDEWALK PROJECT Project CIP NO. 0264 Indicates 'Approved" Indicates"Conditionally Approved" Indicates' Missing Items' Indicates "Not Used" Indicates "Resubmit" 1 Bid Item Item Qty. Unit _ - Acceptance W Standard Spec. RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Material Origin Mill Test Reports Testing Req. Met? Current Status or Remarks Description 102 1 L5. SPCC PLAN Submit plan before start date 1.07.15(1) N/A N/A N/A 104 1 L5. PROJECT TEMPORARY TRAFFIC CONTROL Submit letter of acceptance 1.10 7 1 N/A N/A N/A 107 1 L5. EROSION CONTROL Submit TESC Plan or a letter adopting project TESC plan 8.01 6 1 N/A N/A N/A 107.01 INLET PROTECTION QPL and/or Catalog Cut Per Const. Mon. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 8-01.3(9)D 6 1 N/A N/A N/A 107.02 WATTLES OPL and/or Catalog Cut Per Const. Man. 9-1AG and Visual Acceptance per Const. Manual 9-1.4C 9-14.5(5) 113 440 S.Y. CRUSHED SURFACING TOP COURSE, 2 IN. DEPTH 1 Acceptance Sample per 2000 Tons 9.13.9(3) 11 2 N/A N/A N/A 114 2340 S.Y. CRUSHED SURFACING TOP COURSE, 6 IN. DEPTH 1 Acceptance Sample per 2000 Tons 9.03.9(3) 11 2 N/A N/A N/A 115 2300 S.Y. HMA CL.1/2" PG 64S-28 0.33 FT. DEPTH Submit Mix Design from QPL 9.02.1, 9-03.8(2), SP142 13.1 1 N/A N/A N/A 115.01 PAVING ASPHALT OPL and/or Catalog Cut Per Const. Mon. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-02.1(4) 13.1 1 N/A N/A N/A 115.02 MINERAL AGGREGATES Need WSOOT Aggregate Source Approval Report 9-03.8 13 2 N/A N/A N/A 115.03 \ RECYCLED ASPHALT PAVEMENT(RAP)(If Used) Approval Pending Approved Mix Design 9-03.21(1) 13.1 1 N/A N/A N/A 115.04 RECYCLED ASPHALT SHINGLES (RASJ (If Used) Toxicity Test Report and Certification per Std. Spec. 9-03.21(1) Dated no older than 90 days 9-03.21(1) 115.05 ASPHALT FOR TACK COAT QPL and/or Catalog Cut Per Const. Mon. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C SP-88 (5-04.3(12)A3), 9-02.1(6) 25 1 (QPL 85P- 25), 3 Not Received N/A N/A 116 40 S.Y. HMA CL.1/2" PG 64S-28 MISCELLANEOUS AREAS Submit Mix Design from QPL 9-02.1, 9-03.8(2), 5P142 13.1 1 N/A N/A N/A 116.01 PAVING ASPHALT OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-02.1(4) 13.1 1 N/A N/A N/A 116.02 MINERAL AGGREGATES Need WSDOT Aggregate Source Approval Report 9-03.8 13 2 N/A N/A N/A 116.03 \ RECYCLED ASPHALT PAVEMENT(RAP)(If Used) Approval Pending Approved Mix Design 9-03.21(1) 13.1 1 N/A N/A N/A 116.04 RECYCLED ASPHALT SHINGLES (RASJ (If Used) Toxicity Test Report and Certification per Std. Spec. 9-03.21(1) Dated no older than 90 days 9-03.21(1) 116.05 ASPHALT FOR TACK COAT QPL and/or Catalog Cut Per Const. Mon. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 5-04.3(4), 9-02.1(6) 25 1 (QPL 85P- 25), 3 Not Received N/A N/A 120 2000 L.F. CEMENT CONCRETE TRAFFIC CURB AND GUTTER Submit Concrete Mix Design 8-14 2 1 N/A N/A N/A 120.01 \\ BATCH PLANT Obtain Current Plant Certificate 6-02.3(4) 2 1 N/A N/A N/A 120.02 CEMENT QPL and/or Catalog Cut Per Const. Mon. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-01.2 2 QPL 8SP-6.5 N/A N/A N/A 120.03 \ FINE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(2) 2,2.1 1 N/A N/A N/A 120.04 \ COARSE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(4) 2,2.1 1 N/A N/A N/A 120.05 CONCRETE ADMIXTURES OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-23.6 2 QPL's NSP- 6. ], NSP-6.8, NSP-6.9 N/A N/A N/A Spokane 40,00sValley' CMO=Certficate of Material Origin required Print Date: September 18, 2015 RECORD OF MATERIALS 8th AVENUE SIDEWALK PROJECT Project CIP NO. 0264 Indicates 'Approved" Indicates"Conditionally Approved" Indicates' Missing Items' Indicates "Not Used" Indicates "Resubmit" 2 Bid Item Item Qty. Unit Description M __ Acceptance Standard Spec. RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Material Origin Mill Test Reports Testing Req. Met? Current Status or Remarks 120.06 CURING COMPOUND QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-23.2 3 6 N/A N/A N/A 120.07 PREMOLDED JOINT FILLER OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-04.1(2) 3 QPL#5P-].2 N/A N/A N/A 120.08\ FLY ASH (If Used) Mfr. Mill Test Report Submitted with Mix Design 9-23.9 2 1 N/A N/A Received 121 690 S.Y. CEMENT CONCRETE SIDEWALK Submit Concrete Mix Design 8-14 2.1,23 1,1 N/A N/A N/A 121.01 \\ BATCH PLANT Obtain Current Plant Certificate 6-02.3(4) 2 1 N/A N/A N/A 121.02 CEMENT OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-01.2 2 OPL #5P-6.5 N/A N/A N/A 121.03 FINE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(2) 2,2.1 1 N/A N/A N/A 121.04 \ COARSE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(4) 2,2.1 1 N/A N/A N/A 121.05 CONCRETE ADMIXTURES QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-23.6 2 OPUS ASP- 6. ], ASP-6.8, ASP-6.9 N/A N/A N/A 121.06 CURING COMPOUND OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-23.2 3 6 N/A N/A N/A 121.07 PREMOLDED JOINT FILLER OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-04.1(2) 3 QPL#SP-7.2 N/A N/A N/A 122 640 S.Y. CEMENT CONCRETE DRIVEWAY APPROACH Submit Concrete Mix Design 8-06 2.1, 23 1,1 N/A N/A N/A 122.01 \\ BATCH PLANT Obtain Current Plant Certificate 6-02.3(4) 2 1 N/A N/A N/A 122.02 CEMENT OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-01.2 2 QPL ASP-6.5 N/A N/A N/A 122.03 \ FINE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(2) 2,2.1 1 N/A N/A N/A 122.04 \ COARSE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(4) 2,2.1 1 N/A N/A N/A 122.05 CONCRETE ADMIXTURES QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-23.6 2 OPL's ASP- 6. ], ASP-6.8, ASP-6.9 N/A N/A N/A 122.06 CURING COMPOUND QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-23.2 3 6 N/A N/A N/A 122.07 PREMOLDED JOINT FILLER OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-04.1(2) 3 QPL#SP-7.2 N/A N/A N/A 123 2 EACH CEMENT CONCRETE CURB RAMP TYPE SINGLE DIRECTION A Submit Concrete Mix Design 8-14 2.1, 23 1,1 N/A N/A N/A 123.01 PLANT Obtain 6-02.3(4) 2 1 N/A N/A N/A 123.02 \BATCH CEMENT 01,0Certificate OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance d/oCurrent Catalog Con per Const. Manual9-1.4C 9-01.2 2 QPL ASP-6.5 N/A N/A N/A 123.03 \ FINE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(2) 2,2.1 1 N/A N/A N/A 123.04\\ COARSE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(4) 2,2.1 1 N/A N/A N/A Spokane 40,00sValley' CMO=Certificate of Material Origin required Print Date: September 18, 2015 RECORD OF MATERIALS Sth AVENUE SIDEWALK PROJECT Project CIP NO. 0264 Indicates"Approved" Indicates"Conditionally Approved" Indicates "Missing Items' Indicates "Not Used' Indicates 'Resubmit' 3 __ RAM/QPL Approval Mfg. Cert. of Cert. of Material Mill Test Bid Item Item Qty. Unit _ Description Acceptance Standard Spec. RAM No. Code Compliance Origin Reports Testing Req. Met? Current Status or Remarks 123.05 CONCRETE ADMIXTURES QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-23.6 2 QPL's ASP- 6. ], ASP-6.8, ASP-6.9 N/A N/A N/A 123.06 CURING COMPOUND OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-23.2 3 6 N/A N/A N/A 123.07 PREMOLDED JOINT FILLER QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-04.1(2) 3 QPL#5P-].2 N/A N/A N/A 123.08 DETECTABLE WARNING SURFACE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 8-14.3(5) 3 (Rev.) QPL#5P-].3 N/A N/A N/A 124 1 EACH CEMENT CONCRETE CURB RAMP TYPE PARALLELA Submit Concrete Mix Design 8-04 2.1, 23 1,1 N/A N/A N/A 124.01 \\ BATCH PLANT Obtain Current Plant Certificate 6-02.3(4) 2 1 N/A N/A N/A 124.02 CEMENT OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-01.2 2 OPL #5P-6.5 N/A N/A N/A 124.03 \ FINE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(2) 2,2.1 1 N/A N/A N/A 124.04 \ COARSE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(4) 2,2.1 1 N/A N/A N/A 124.05 CONCRETE ADMIXTURES QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-23.6 2 OPL's ASP- 6. ], #SP-6.8, ASP-6.9 N/A N/A N/A 124.06 CURING COMPOUND OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-23.2 3 6 N/A N/A N/A 124.07 PREMOLDED JOINT FILLER QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-04.1(2) 3 QPL#5P-].2 N/A N/A N/A 124.08 DETECTABLE WARNING SURFACE QPL and/or Catalog Cut Per Const. Mon. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 8-14.3(5) 3 (Rev.) QPL#5P-].3 N/A N/A N/A 125 65 L.F. CEMENT CONCRETE PEDESTRIAN CURB Submit Concrete Mix Design 8-04.3(1( 2.1, 23 1,1 N/A N/A N/A 125.01 PLANT Obtain 6-02.3(4) 2 1 N/A N/A N/A 125.02 \BATCH CEMENT OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance d/oCurrent alogtut Per Con per Const. Manual9-1.4C 9-01.2 2 QPL ASP-6.5 N/A N/A N/A 125.03 \ FINE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(2) 2,2.1 1 N/A N/A N/A 125.04 \COARSE AGGREGATE Need WSDOT Aggregate Source Approval Report 9-03.1(4) 2, 2.1 1 N/A N/A N/A 125.05 CONCRETE ADMIXTURES OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-23.6 2 OPL's ASP- 6. ], #5P-6.8, ASP-6.9 N/A N/A N/A 125.06 CURING COMPOUND OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-23.2 3 6 N/A N/A N/A 125.07 PREMOLDED JOINT FILLER QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-04.1(2) 3 QPL#SP-7.2 N/A N/A N/A 126 325 S.Y. SOD INSTALLATION QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-14.6(8) 22 1 N/A N/A N/A 127 400 S.Y. TOPSOIL, TYPE C QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 8-02.3(4) 12 1 N/A N/A N/A 128 1 EST. IRRIGATION SYSTEM REVISION (Sub -Items 128.01. 128.16 are Only Some Possible Components, if New Material is Used or Required( 8-03, 9-15 Spokane �Valleyg CMO=Certficate of Material Origin required Print Date: September 18, 2015 RECORD OF MATERIALS 8th AVENUE SIDEWALK PROJECT Project CIP NO. 0264 Indicates 'Approved" Indicates"Conditionally Approved" Indicates' Missing Items.' Indicates "Not Used" Indicates "Resubmit" 4 Bid Item Item Qty. _ Acceptance Standard Spec. RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert.of Material Origin Mill Test Reports Testing Req. Met? Current Status or Remarks Unit Description 128.01 PVC PIPE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-15.1(2) 128.02 PVC PIPE FITTINGS QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-15.1(2) 128.03 POLYETHYLENE PIPE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-15.1(3) 128.04 GALVANIZED PIPE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CMO 9-15.1(1) 128.05 IRRIGATION HEADS QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C & CMO 9-15.4 128.06 PRESSURE REDUCING VALVE ASSEMBLY QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C& CMO 9-15.13 128.07 DOUBLE CHECK VALVE ASSEMBLY QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C& CMO 9-15.11 128.08 DETECTABLE MARKING TAPE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-15.18 128.09 IRRIGATION SLEEVES QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C & CMO 9-15.1(2) 128.10 VALVE BOX QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CMO 9-15.5 128.11 GATE VALVES QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C & CMO 9-15.6 128.12 QUICK COUPLING EQUIPMENT QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CMO 9-15.8 128.13 AUTOMA TIC CONTROL VALVES QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C& CMO 9-15.7(1) 128.14 ELECTRICAL WIRE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C & CMO 9-15.17 128.15 DRIP IRRIGATION PIPE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-15.2 128.16 DRIP IRRIGATION FITTINGS QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-15.2 129 4 EACH MAILBOX SUPPORT, TYPE 1 QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CMG WSDOT STD. PLN. H-70.10.01, 8-18, 9. 09.2(3), 9.09.3(1(, 9.28.14(1( 17.1 1 N/A N/A Received 130 1950 L.F. PAINT LINE 8-22 N/A N/A N/A 130.01 GLASS BEADS QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-34.4 18.1 1 N/A N/A N/A 130.02 PAINT QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-34.2 18.1 1 N/A N/A N/A 131 1 LS. N/A N/A N/A PERMANENT SIGNING 8-21,9-28, CSV R-140 131.01 SIGN, SHEETING and LEGEND QPL and/or Catalog Cut Per Const. Man. 9-1.4G Cr Manufacturer's Certificate per Std. Plan; Visual Acceptance per Const. Manual 9-1.4C 9-28.1 131.02 SIGN MOUNTING HARDWARE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C & CMO 9-28.11 17.1 1 N/A Received N/A 131.03 STEEL SIGN POSTS AND SLEEVES QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C & CMO 9-06.16, UV R-140 17.1 1 N/A Received Received 131.04 SIGN POST HARDWARE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C& CMO 9-06.16, 9-06.5(3) 17.1 1 N/A Received N/A Spokane 40,00Valley- CMO=Certficate of Material Origin required Print Date: September 18, 2015 RECORD OF MATERIALS 8th AVENUE SIDEWALK PROJECT Project CIP NO. 0264 Indicates 'Approved" Indicates"Conditionally Approved" Indicates' Missing Items' Indicates "Not Used" Indicates "Resubmit" 5 Bid Item Item Qty. Unit Description __ Acceptance Standard Spec. RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Material Origin Mill Test Reports Testing Req. Met? Current Status or Remarks 131.05 CONC. CLASS 4000P (If Required) Certificate of Compliance per Stnd. Spec. 6-02.3(5)B (Aggregate Sampling and Testing Not Required) 8-21.3(9)F, 6-02.3(5) 132 140 Lf. REMOVE AND RE -INSTALL CHAIN LINK FENCE SP106-107, 8-12 132.01 FENCE POSTS DPI and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C& CMO 5P106-107, 8-12 21 1 Received Received N/A 132.01.01 FENCE POST CONCRETE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 6-02 16.1 1 Received N/A N/A 132.02 FENCE FABRIC & STRETCHER BARS DPI and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CM0 SP106-107, 8-12 132.03 FENCING HARDWARE DPI and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C & CM0 SP106-107, 8-12 133 50 Lf. REMOVE AND RE -INSTALL VINYL FENCE SP106-107 133.01 FENCE POSTS QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C SP306-30] 24 1 N/A N/A N/A 133.02 FENCE FABRIC & STRETCHER BARS DPI and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C & CM0 SP106-107 133.03 FENCING HARDWARE DPI and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C & CMO SP106-107 134 150 LF. TEMPORARY PAVEMENT MARKING - SHORT DURATION QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-34.5(1) 4 1 N/A N/A N/A 205 4 EACH ABANDON EXISTING DRYWELL SP75, 2-02, 2-09.3(1)E N/A N/A N/A 205.01 \\ CONTROLLED DENSITY FILL Cert. of Compliance per 2-09.3(1)E 2-09.3(1)E 14 1 N/A N/A N/A 207 200 S.Y. CRUSHED SURFACING TOP COURSE, 5 IN. DEPTH Acceptance per CM 9-4.5 9-03.9(3) 11 2 N/A N/A N/A 208 200 S.Y. HMA CL.1/2" PG 54S-28 0.33 FT. DEPTH, PATCH Submit M& Design from QPL 9-02.1, 9-03.8(2), SP142 13.1 1 N/A N/A N/A 208.01 PAVING ASPHALT QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-02.1(4) 13.1 1 N/A N/A N/A 208.02 MINERAL AGGREGATES Need WSDOT Aggregate Source Approval Report 9-03.8 13 2 N/A N/A N/A 208.03 \ RECYCLED ASPHALT PAVEMENT (RAP) (If Used) Approval Pending Approved Mix Design 9-03.21(1) 13.1 1 N/A N/A N/A 208.04 RECYCLED ASPHALT SHINGLES (RAS) (If Used) Toxicity Test Report and Certification per Std. Spec. 9-03.21(1) Dated no older than 90 days 9-03.21(1) 208.05 ASPHALT FOR TACK COAT DPI and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 5-04.3(4), 9-02.1(6) 25 1 (DPI ASP- 25), 3 Not Received N/A N/A 211 170 L.F. DUCTILE IRON STORM SEWER PIPE 10 IN. DIA. QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CM0 9-05.13 10 1 N/A Received N/A 211.01 DETECTABLE MARKING TAPE DPI and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-15.18 10 1 N/A N/A N/A 211.02\\ PIPE BEDDING MATERIAL Visual Acceptance per Const. Manual 9-1.4C 9-03.12(3) 11 1 N/A N/A N/A 212 5 EACH CATCH BASIN TYPE 1 QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CM0 7-05 9.2 1 N/A Received N/A 212.01 FRAME &GRATE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C& CMO 9-05.15 9.2 1 N/A Received N/A Spokane 40,00Valley- CMO=Certficate of Material Origin required Print Date: September 18, 2015 RECORD OF MATERIALS Sth AVENUE SIDEWALK PROJECT Project CIP NO. 0264 Indicates 'Approved" Indicates"Conditonal ly Approved" Indicates' Missing Items.' Indicates "Not Used" Indicates "Resubmit" 6 __ RAM/QPL Approval Mfg. Cert. of Cert. of Material Mill Test Bid Item Item Qty. Unit Description Acceptance Standard Spec. RAM No. Code Compliance Origin Reports Testing Req. Met? Current Status or Remarks 212.02 PREFABRICATED LADDER OPTION QPL and/or Catalog Cut Per Const. Man. 9-1.4G, and Manufacturer's Certificate of Compliance & CM0 1-06.3 212.03 ADJUSTMENT RINGS (for all) OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CMO 7-05.3(1) 9.2 1 N/A Received N/A 212.04 CONCRETE BLOCKS OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C&CMO 9-12.1 212.05 GROUT QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 7-05.2 & 9-20.4 8, 15 1,1 N/A N/A N/A 213 3 EACH PRECAST CONCRETE DRYWELL TYPE A WITH SOLID COVER QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CM0 7-05 8 1 N/A Received N/A 213.01 FRAME &GRATE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C& CMO 9-05.15 8 1 N/A Received N/A 213.02 ADJUSTMENT RINGS (for all) OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C& CMO 7-05.3(1) 8 1 N/A Received N/A 213.03 CONCRETE BLOCKS QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CMO 9-12.1 213.04 GROUT QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 7-05.2 & 9-20.4 8, 15 1, 1 N/A N/A N/A 213.05 GEOTEXTILE FABRIC QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-33.1, 9-33.2(1) 9 1 N/A N/A N/A 213.06 \ GRAVEL BACKFILL FOR DRYWELLS Catalog Cut or Manufacturer's Certificate with Gradation 9-03.12(5), 5P291 11 1 N/A N/A N/A 214 2 EACH PRECAST CONCRETE DRYWELL TYPE WITH SOLID COVER QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CM0 7-05 8 1 N/A Received N/A 214.01 FRAME &GRATE QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C& CMO 9-05.15 8 1 N/A Received N/A 214.02 ADJUSTMENT RINGS (for all) QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CMO 7-05.3(1) 8 1 N/A Received N/A 214.03 CONCRETE BLOCKS QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CMO 9-12.1 214.04 GROUT OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 7-05.2 & 9-20.4 8, 15 1, 1 N/A N/A N/A 214.05 GEOTEXTILE FABRIC LINER OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C 9-33.1, 9-33.2(1) 9 1 N/A N/A N/A 214.06 \ GRAVEL BACKFILL FOR DRYWELLS Catalog Cut or Manufacturer's Certificate with Gradation 9-03.12(5), 5P291 11 1 N/A N/A N/A 215 7 EACH SPILL CONTROL SEPARATOR QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C & CM0 9-05 10 1 N/A N/A N/A 215.01 BUNA CORD QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual 9-1.4C P55 19 1 N/A N/A N/A 216 1 EACH 7-05 N/A N/A N/A CONNECTION TO EXISTING DRYWELL 216.01 \ \ GRAVEL BACKFILL FOR DRYWELLS Catalog Cut or Manufacturer's Certificate with Gradation 9-03.12(5), 5P291 11 1 N/A N/A N/A 216.02 MORTAR QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 7-05.3, 9-20.4(3) 216.03 GROUT OPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-20.3 8, 15 1, 1 N/A N/A N/A 216.04\ CONTROLLED DENSITY FILL Cert. of Compliance per 2-09.3(1)E 2-09.3(1)E 14,20 1,1 N/A N/A N/A Spokane 40,00sValley' CMO=Certficate of Material Origin required Print Date: September 18, 2015 RECORD OF MATERIALS 8th AVENUE SIDEWALK PROJECT Project CIP NO. 0264 Indicates .Approved. Indicates"Conditionally Approved" Indicates "Missing Items' Indicates .Not Used. Indicates "Resubmit" 7 Bid Item Item Qty. Unit Acceptance Standard Spec. M RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Material Origin Mill Test Reports Testing Req. Met? Current Status or Remarks Description 217 1 EACH CONNECTION TO EXISTING STORM DRAIN PIPE N/A N/A N/A 217.01 COUPLING QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-30.2(1), 5P94 10 1 N/A Received N/A 217.02 GROUT QPL and/or Catalog Cut Per Const. Man. 9-1.4G and Visual Acceptance per Const. Manual9-1.4C 9-20.4 8,15 1,1 N/A N/A N/A M1Mbag Manual Exception OVI¢@rtifl mate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates "Approved" Indicates"Oondltlonally Approved", Need Further Material Sampling Indicates "Mmang Items", Need Additional Paperwork Indicates "Resubmtt" Indicates "Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-125 PrOJect CIP N0. 0268 Prime Contractor'. WM Winkler Bid Item Item Qty. Material Product Manufacturer Acceptance Specification Section RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? Una Current Status or Remarks 111 3 EACH CATCH BASIN TYPE 1 CATCH BASIN TYPE 1 Inland Northwert Precast, Newman Lake WA LME= QPL or Catalog Cut. Visual Acceptance per CM 94.. and Cert. of Compliance per 4 .3 and CMO 7.05 2.2 1 Received Received 111. 01 FRAME &GRATE Grated 1-90.32-01 Framed-90.32-R2 D&LSupply Company LME=QPL or Catalog Cut Vkual Acceptance per GM 9-1aG and Cert of Com phonce per 1663 and GMO 30515 2.2 Q Rerelved Rerelved 111. 02 ADJUSTMENT RINGS(for all) AdJuslmen[Rings Inland Northwest Precast. Newman Lake WA LME=QPL or Catalog Cut. Vkual Acceptance per GM 9-1.46 and Cert of Compllanre per l-063 and OMO ]-053(1J 22 Q Rerelved Rerelved 111. 03 GROUT or MORTAR Jet Set Jet Set Cement Corp, Tukwila WA QPL and/or Catalog Cut Per Const Man. 9-1 aG and Nsual Acceptance Per Const Man. 9-1. aC 7-052&320.3 2 111. OQ CONCRETE BLOCK or BRICK Of used) Concrete Block Whl[e Block Spokane Valley WA QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-12.1, 9-12.2 2 111. 05 SAND COLMR Solid Wall PVC Sewer Pipe Catalog Cut or Manufacturers Certificate per SYd. Plan, MAsual Acceptance 7-05 112 190 L.F. SOLIOWALL PVC STORM SEWER PIPE 10 IN. DIA. Northern Pipe Products, Fargo NO QPL and/or Catalog Cut Per Const. Man. 9.1.. and Visual Acceptance Per Const. Man. 9.1.9C 9.05.12 1 1 112. 01 \DETECTIBLE MARKING TAPE 4m min w/label Pro-IJne Safety Products LME= QPL or Catalog Cut. Vkual Acceptance per GM 9-1. aG SPEOAL 7-083(5), 9-1518 Q 1 112. 02''''...,PIPE BEDDING Recycled Concrete Pwe Bedding Pro Recycle, Spokane Valley WA Submh GYodobon. Nsual Acceptance per Co. Monuo19-1. aC 9-03.12(3) 18 ] Need Feld tests for Grading ond Sand Equlvalenry 114 MO S.Y. CRUSHED SURFACING TOP COURSE, 2IN. DEPTH Recycled Concrete Crushed Surfacing Top Course Pro Recycle, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9.45 9.03.9(3) 12 UQPL) Need Field tests for Grading and Sand Equivalency 115 7360 S.Y. CRUSHED SURFACING TOP COURSE, 4IN. DEPTH Recycled Concrete Crushed Surfacing Top Course Pm Recycle, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9.45 9.03.9(3) 12 UQPL) Need Field tests for Grading and Sand Equivalency 116 670 S.Y. CRUSHED SURFACING TOP COURSE, fi IN. DEPTH Recycled Concrete Crushed Surfacing Top Course Pm Recycle, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9.45 9.03.9(3) 12 (C'PL) 1(QPL) Need Field tests for Grading and Sand Equivalency 117 1 LS. RESTROOM SEWER SERVICE 7.17 11701 PIPE BEDDING Recycled Concrete Pwe Bedding Pro Recycle, Spokane Valley WA Sub. h GYodobon. Nsual Acceptance per Co. Monuo19-1.. 9-03.12(3) 18 ] Need Feld tests for Grading ond Sand Equlvalenry 11702 PVC SEWER PIPE Sol. Wall PVC Sewer Pwe Northern Pwe Products, Fargo ND QPL and/or Catalog Cut Per Const Man. 9-1.46 and Nsual Acceptance Per Const Man. 9-1. aC 9-0512, PLAN SHEET Ul 1 1 11703 PVC SEWER PIPE FITTINGS FOR CONNECTION Sewer F tongs GPK Products, Fargo ND QPL and/or Catalog Cut Per Const Man. 9-1aG and Usual Acceptance Per Const Man. 9-1. aC 9-0512, PLAN SHEET UD 1 1(QPLI 11704 8"DIA. SLIP xSLIP RIGID PVC REPAIR COUPLING Sewer F tongs GPK Products, Fargo ND QPL and/or Catalog Cut Per Const Man. 9-1aG and Usual Acceptance Per Const Man. 9-1. aC 9-0512, PLAN SHEET UD 1 1(QPLI 11705 18"x8"DIA. PVC NIPPLE Sewer F tongs GPK Products, Fargo ND QPL and/or Catalog Cut Per Const Man. 9-1aG and Usual Acceptance Per Const Man. 9-1. aC 9-0512, PLAN SHEET UD 1 1(QPLI 11706 PVC PIPE FOR CLEANOUT Solid Wall PVC Sewer Pipe Northern Pipe Products, Fargo ND QPL and/or Catalog Cut Per Const Man. 9-1aG and Usual Acceptance Per Const Man. 9-1. aC SPOKANE COUR, STD. PIAN U-15 1 1 11707 PVC FITTINGS FOR CLEANOUT Sewer F tongs GPK Products, Fargo ND QPL and/or Catalog Cut Per Const Man. 9-1aG and Usual Acceptance Per Const Man. 9-14C SPoKANE COUR,STD. PLAN U-15 1 1(QPLI 117. COST RING&COVER FOR CLEANOUT HA020-04 Sewer CVR & H-8020- R1 Nng(Lockmg) Olympic Foundry OPL and/or Catalog Cut Per Const Man. 9-1 aG and Nsua1 Acceptance Per Const Man. 9-1. aC CM0 SPoKANE COUR,STD. PLAN U-15 Q.1 1 Rerelved 11709 FIBREJOINT PACKING FOR CLEANOUT QPL and/or Catalog Cut Per Const Man. 9-1aG and Usual Acceptance Per Const Man. 9-1. aC SPoKANE COUR,STD. PLAN U-15 11710 GRIPPER PLUG FOR CLEANOUT QPL and/or Catalog Cut Per Const Man. 9-1aG and Usual Acceptance Per Const Man. 9-1. aC SPoKANE COUR,STD. PLAN U-15 11]ll COMMERCIAL CONCRETE FORCiFANOUT Co..erclal Concrete, QOOOps1, MIs ID f132L10.5 Cenhal Pre-Mls SLlllvan Plan[#1 or 6eslllne Plan[#Q Acceptance per Std. Spec 502.3(5) 502.3(2)B, 6-02.3(5)B 15 (Rev) 117 12''''',, DETECTIBLE MARKING TAPE 4m min w/label Pro-IJne Safety Products LME= QPL or Catalog Cut. Vkual Acceptance per GM 9-1. aG SPEOAL 7-083(5), 9-1518 Q 1 118 1 EACH SERVICE CONNECTION 2 IN DIA] 9.30 118.01 DOUBLECHECK VALVE ASSEMBLY_BACKFLOW PREMENTER Double Check Valve Asembly/Backflow Preventer Watts, North Andover MA QPL or Catalog Cut Usual Acceptance per CM 9-1.46 and CLAD 9-1511 1 8 Need CMO 118. 02 POLY ETHYLENE PIPE Polyethylene Pwe Interstate Plastic Inc Post Falls ID QPL and/or Catalog Cut Per Const Man. 9-1 46 and Usual Acceptance Per Const Man. 9-1. aC 9-30. 6(3)B 1 1 118. 03 PIPE BEDDING Recycled Concrete Pwe Bedding Pro Recycle, Spokane Valley WA Submh GYodobon. Usual Acceptance per Co. Monuo19-1. aC 9-03.12(3) 18 ] Need Feld tests for Grading ond Sand Equlvalenry 118. DQ\ PIPE FITTINGS Lead -Fee Bros Pwe FEInws Mer[ Bros, oevelond OH Catalog Cut Per Const Man. 9-1. 46 9-30. 6(4) 19 2 Spokane 40,00eyx MTMLag Manual Exception ON¢@rtifl mate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates"Approved" Indicates"Oondltlonally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-115 Protect CIP N0. 0268 Prime Contractor'. WM Winkler Bid item 11805\CURB 118.06 118.0] ItrnQty. ^Fq duct Manufacturer Acceptance Specification Section RAM No. PAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? - arrant Status or Remarks Uri \ IOIaaeena STOP METER BOX DETECTIBLE MARKING TAPE Curb Stop AV McDonald Manufoctarng, Dubuque IA QPL or Catalog Cut Nsual Acceptance per GM 9-1 aG and CLAD 9-30.6 1 1 9-30.6(7), PION SHEET Ul To Be Provided by Vera Water District 4m mmw/label Pro-IJne Safety Products LME= QPL or Catalog Cut Vkual Acceptance per CM 9-1.46 SPEOAL 7-083(5), 9-1518 Q 1 119 fi950 S.Y. HMA CL. 3kBin PG 6911•282 IN. DEPTH Mix Design, 1 Acceptance Sample per 1000 Tons 5.0A. 5.09.3(9), 5.09.2(1)A 119. 01 \CL 3A IN. MIN. AGE Acceptance per GM 9-46 9-03 1I9.02\PAVINGASPHALT 1 Sample for every other cam sample or See Current QPL 3021(aJ 119. Q3 ASPHALT FOR TACK COAT per OM3Q.2 AT: 5-043(5)A&9-02.1(6) 119. DQ RECYCLED ASPHALT PAVEMENT(RAP)(If Used) Toslclty Test Report dated no older than90 days Of requested by EnglneerJ and Certification, perSYd Spec. 9=03.216) 303.21(1) 120 670 S.Y. HMA CL. 3kBin PG 6911•282.5 IN. DEPTH Mix Design, 1 Acceptance Sample per 1000 Tons 5.0A. 5.09.3(9), 5.09.2(1)A 120. 01 \CL 3A IN. MIN. AGE Acceptance per GM 9-46 9-03 120.02 PAVING ASPHALT 1Sample for every other missample or See Current QPL 3021(aJ 120. 03 ASPHALT FOR TACK COAT per OM3Q.2 AT: 5-043(5)A&9-02.1(6) 120. DQ RECYCLED ASPHALT PAVEMENT (RAP)(If Used) Toslclty Test Reportdated no older than90 days Of requested by EnglneerJ and Certification, perSYd Spec. 9=03.216) 303.21(1) 121 50 S.Y. HMA CL. 3kBin PG 6911•28 fi IN. DEPTH Mix Design, 1 Acceptance Sample per 1000 Tons 5.0A. 5.09.3(9), 5.09.2(1)A 121. 01 \CL 3AIN. MIN. AGE Acceptance per GM 9-46 9-03 121.02 PAVING ASPHALT 1Sample for every other missample or See Current QPL 3021(aJ 12t. Q3 ASPHALT FOR TACK COAT per OM3Q.2 AT: 5-043(5)A&9-02.1(6) 12t. DQ RECYCLED ASPHALT PAVEMENT (RAP)(If Used) Toslclty Test Reportdated no older than, days Of requested by Engneer)and Cerbfcation, per Spec. 9=03.216) 303.21(1) 126 LS. IRRIGATION SYSTEM Submit revised irrigation plan and list associated parts. 8.03 & 9.15 12601 \ GALVANIZED PIPE GALVANIZED PIPE Edmund Gray, Los Angeles, CA LME= QPL or Catalog Cut. Vkual Acceptance per GM 9-1. aG CLAD 9-1516) 13 8 Need CMG 12602 GALVANIZED PIPE FITTINGS GALVANIZED PIPE FITTINGS Edmund Gray, Los Angeles, CA LME= QPL or Catalog Cut. Vkual Acceptance per GM 9-1. aG CLAD 9-1516) 13 8 Need CMG 126 03 \ PVC PIPET PVC PIPE SO, 40 all slur Oesllne Plpe, Evansrllle, IN LME= QPL or Catalog Cut. Vkual Acceptance per GM 9-1. aG 8-0369.15 13 126 03 PVC PIPE2 PVC PIPEsch. 40 MSCO FItbngs LME= QPL or Catalog Cut. Vkual Acceptance per GM 9-1. aG 8-0369.15 13 12604 PVC PIPE FITTINGS PVC PIPE FITTINGS SO, 80 Edmund Gray, Los Angeles, CA LME= QPL or Catalog Cut. Vkual Acceptance per GL 9-151(2) sr 9-151(2) 9-151(3) 9-151(3) 9-152GMO 9-153, PM GMO 9-154 13 8 Need CMG Spokane 40,00eyx 1v1Mbag Manual Exception Ovl¢@rtifl mate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates"Approved" Indicates"Oondltlonally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-125 Protect CIP N0. 0268 Prime Contractor'. WM Winkler IF Bid Item W Item Qty. Unit = Material Product Manufacturer Acceptance = Specification Section RAM No. PAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? Current Status or Remarks 12611\VALVE BOXES VALVE BOXES-910,1220,1419, 1730 Larson Oldcastle,,Spokane Valley, WA QPL or Catalog Cut ✓Asuol Acceptance per CM 9-1.46 9-155 13 2,8 Need CMO 12612 GATE VALVES GATE VALVES Turfgro,(handler, AZ LME=QPL or Catalog Cut Vsual Acceptance per CUM 9-1. aG CLAD 9-156 13 8 Need CMO 12613 MANUAL CONTROL VALVES MANUAL CONTROL VALVES 676005 AV McDonald, Dubuque, IA LME=QPL or Catalog Cut Vsual Acceptance per CUM 9-1. aG CLAD 9-1576) 13 12614 AUTOMATIC CONTROL VALVES PGA A UTOMATCCONTROL VALVES Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut Vsual Acceptance per CUM 9-1. aG CLAD 9-157(2) 13 11 Rejected 12615 QUICK COUPLING EQUIPMENT QUICK COUPLING EQUIPMENT 33-DNP, aQ-NP Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut Vsual Acceptance per CUM 9-1. aG CLAD 9-158 13 8 Need CMO 12616 DRAIN VALVES DRAIN VALVES Turfgro, (handler, AZ LME=QPL or Catalog Cut. Vsual Acceptance per CM 9-1. aG CLAD 9-159 13 8 Need CMO 12617 HOSE BIBS LME=QPL or Catalog Cut Vsual Acceptance per CUM 9-1. aG CLAD 9-1510 12618 CROSS CONNECTION CONTROL DEICES LME=QPL or Catalog Cut Vsual Acceptance per CUM 9-1. aG CLAD 9-1511 12619 CHECK VALVES CHECK VALVES Senes 0071/2In 3In Watts, No Andover, MA LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG CLAD 9-1512 13 8 Need CMO 12620 PRESSURE REGULATING✓AL✓ES PRESSURE REGULATING VALVES Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG CLAD 9-1513 13 8 Need CMO 12621 THREE-WAY VALVES LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG CLAD 9-1514 12622 FLOW CONTROL VALVES FLOW CONTROL VALVES Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG CLAD 9-1515 13 8 Need CMO 12623 RELIEF VALVE LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG CLAD 9-1516 12624 \AIR ELECTRICAL WIRE AND SPLICES1 ELECTRICAL WIRE AND SPLICES Regency, Slk=smn, MO LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 9-1517 13 1,8 Need CMO 12624 ELECTRICAL WIRE AND SPLICES2 ELECTRICAL WIRE AND SPLICES 3MDBR/Y£ LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 9-1517 13 12625 DETECTIBLE MARKING TAPE DETECTIBLE MARKING TAPE (hrstXs, Anaheim, CA LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG SPECIAL]-083(5), 9-1518 13 12626 WYE STRAINERS LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 9-1519 WAWA, IX _PARTS e(d MASS PARTS RBIfi p53 13 9 Need Cat. Cut 12628 PIPE BEDDING Submit Gradation. Nsuol Acceptance per Cori.. Manual 9-1.4C PLAN SHEETLD2 127 1 EST. IRRIGATION SYSTEM REVISION Submit revised irrigation plan and list associated parts. 13.03&3.15 12701 \GAL✓ANIZED PIPE GALVANIZED PIPE Edmund Gray, Los Angeles, CA LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG CLAD 9-1516) 13 8 Need CMO 12702 PIPE FITTINGS GALVANIZED PIPE FITTINGS Edmund Gray, Los Angeles, CA LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG CLAD 9-1516) 13 8 Need CMO 12]03 \GALVANIZED PVC PIPET PVC PIPESch. 40 all slur Oesllne Plpe, Evans/11e, IN LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 8-0369.15 13 12]03 PVC PIPE2 PVC PIPEsch. 40 MSCO Fittings LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 8-0369.15 13 12704 PVC PIPE FITTINGS PVC PIPE FITTINGS SO, 80 Edmund Gray, Los Angeles, CA LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 9-151(2) 13 12705 IRRIGATION SLEEVE, PVC IRRIGATION SLEEVE, PVC Oesllne Plpe, Evansrllle, IN LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 9-151(2) 13 12706 POLYETHYLENE PIPE LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 9-151(3) 12707 POLYETHYLENE PIPE FITTINGS LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 9-151(3) 12708 DRIP TUBING LME=QPL or Catalog Cut. Vsual Acceptance per GM 9-1. aG 9-152 12709 AUTOMATICLONTROIlERS AUTOMATICLONTROIl£RS w/ PEDESTAL-FSPLX Ralnblyd Tucson, AZ LME=QPL or Catalog Cut. Visual Acceptance per GM 9-1. 46 CLAD 9-153 13 8 Need CMO 4 Spokane 40,00eyx RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD LNI,Lag Manual Exception Ovl¢@rtifmate of Materia s Origin required Print Date. January 6,2020 Indicates Tide or No SubmIttal To Date Fed. 84d NO. CM-1223(005) Contract NO. 19-125 Project CIP N0. 0268 Alone Contractor'. WM Winkler Indicates "Approved" Indicates"mndinonally Approved", Need Further Material Sampling Indicates "MI4Ing Items", Need Addltlonal Paperwork Indicates "Resubmit" Indicates "Not Used" IF Bid Item W. Unit Material Product Manufacturer Acceptance Specification Section RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? Current Status or Remarks 12710 \ IRRIGATION HEADS IRRIGATION HEADS Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut. Vkual Acceptance per GM 9-1.46 CLAD 9-154 13 8 Need CMO 12711 VALVE BOXES VALVE BOXES-910, 1220, 1419, 1730 Larson 0ldcastle, Spokane Valley, WA QPL or Catalog Cut Vsuol Acceptance per GM 9-1.46 9-155 13 2,8 Need CMO 12712 GATE VALVES GATE VALVES Turfgro, (handler, AZ LME= QPL or Catalog Cut. Vkual Acceptance per GM 9-1.46 CLAD 9-156 13 8 Need CMO 12713 MANUAL CONTROL VALVES MANUAL CONTROL VALVES 976005 AV McDonald, Dubuque, IA LME=QPL or Catalog Cut. Vkual Acceptance per GM 9-1.46 CLAD 9-157(1) 13 1 12714 AUTOMATIC CONTROL VALVES PGA AUTOMATCCONTROL VALVES Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut. Vkual Acceptance per GM 9-1.46 CLAD 9-157(2) 13 11 Rejected 12715 QUICK COUPLING EQUIPMENT QUICK COUPLING EQUIPMENT 33-DNP, 44-NP Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut Visual Acceptance per GM 9-1.46 CLAD 9-158 13 8 Need CMO 12716 DRAIN VALVES DRAIN VALVES Turfgro, (handler, AZ LME=QPL or Catalog Cut. Vkual Acceptance per GM 9-1.46 CMO 9-159 13 8 Need CMO 12717 HOSE BIBS LME=QPL or Catalog Cut. Vkual Acceptance per GM 9-1.46 GMO 9-1510 12718 CROSS CONNECTION CONTROL DEVICES LME=QPL or Catalog Cut. Vkual Acceptance per GM 9-1.46 GMO 9-1511 12719 CHECK VALVES CHECK VALVES Se21es 0071/21n 31n Watts, No Andover, MA LME=QPL or Catalog Cut Vkual Acceptance per CUM 9-1.46 CMO 9-1512 13 8 Need CMO 12720 PRESSURE REGULATING VALVES PRESSURE REGULATING VALVES Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut Vkual Acceptance per CUM 9-1.46 CLAD 9-1513 13 8 Need CMO 12721 THREE-WAY VALVES LME=QPL or Catalog Cut Vkual Acceptance per CUM 9-1.46 CLAD 9-1514 12722 FLOW CONTROL VALVES PEB FLOW CONTROL VALVES Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut Vkual Acceptance per CUM 9-1.46 CLAD 9-1515 13 8 Need CMO 12723 AIR RELIEF VALVE LME=QPL or Catalog Cut Vkual Acceptance per CUM 9-1.46 CLAD 9-1516 12724 \ ELECTRICAL WIRE AND SPLICES ELECTRICAL WIRE AND SPLICES Regency, Slk=ston, MO LME=QPL or Catalog Cut. Vkual Acceptance per CUM 9-146 31517 13 1,8 Need CMO 12724 ELECTRICAL WIRE AND SPLICES 2 ELECTRICAL WIRE AND SPLICES 3MDBR/Y-6 LME=QPL or Catalog Cut. Vkual Acceptance per CUM 9-1.46 9-1517 13 1 127 25 MARKING TAPE DETECTIBLE MARKING TAPE (hr!s[ys, Anaheim, CA LME=QPL or Catalog Cut. Vkual Acceptance per CUM 9-1. aG SPECIAL]-083(5), 31518 13 12726 \DETECTIBLE WYE STRAINERS LME=QPL or Catalog Cut. Vkual Acceptance per CUM 9-1. aG 31519 12727 IRRIGATION MISC PARTS IRRIGATION MISC PARTS Ralnblyd, Tucson, AZ LME=QPL or Catalog Cut. Vkual Acceptance per CM 9-1. aG 8-0 13 9 Need Cat. Cut 12]28\ PIPE BEDDING Subm b Grodatmn. Vsuol Acceptance per Coast. Manual 9-1 aC PLAN SHEET LD2 128 1 L5. EROSION CONTROL AND WATER POLLUTION 128.01 HIGH V!SIBIIIiY FENCE (If 2290) LME=QPL and/or Catalog LL[Per Coast. Man.9-1.4G and Vkual Acceptance per Coat Manual9-1.4C 9-1Q.5(8) 128. 02 INLET PROTECTION (If Used) Inlet Protector, (Wlhhes Hag Ulhaiech lnternahonal LME=QPL and/or Catalog Cut Per Coast. Man.9-1.46 and Vkuol Atteptonre per Cont Manual9-1.aC 8-01.3(9)D Q933 10 1(QPLI 128. 03 WATTLES (If Used) LNIcr;l and/or Catalog LL[Per Coast. Man . 31. aG and Vkuol Acceptance per Coat Manual9-1. aC 9-145(5) 129 5.2 ACRE HYOROSEEDING B.01 129.01 SEED Seed -Scoffs!, Lmks Seed MN 0earwater Seed, Spokane WA QPL and/or Catalog Cut Per Coat Man .9-1.46 and Usual Acceptance Per Coat Man. 9-1.4C 9-14.2, SP114 17 1 Recemed 129.02 FERTILIZER Fertlmer 266-11.8-11.8 /50% Slow Two Rivers Terminal, LCC, Pasco WA QPL and/or Catalog Cut Per Coat Man 9-1 aG and Usual Acceptance Per Coat Man. 9-1. aC 314.3 17 129.02 FERTILIZER Fertlmer 24. 4-14 Sl Q.5 Mahon Ag Servre, St Paul OR QPL and/or Catalog Cut Per Coat Man. 9-1aG and Usual Acceptance Per Coat Man. 9-14C 314.3 17 129 M WOOD FIBER MULCH ProMahls Engineered Fiber MaIrm Profile Products, Buffalo Grove, IL QPL and/or Catalog Cut Per Coat Man. 9-1aG and Usual Acceptance Per Coat Man. 9-14C 314 17 1(QPLI 129 M \ WOOD FIBER MULCH NaharesOwn Mulch with Tac Hamilton Manufocturmg, Inc., Twm Falls, ID QPL and/or Catalog Cut Per Coat Man. 9-1aG and Usual Acceptance Per Coat Man. 9-1. aC 314 17 1(QPLI 5 Spokan�� M1Mbag Manual Exception CM¢@rtifl mate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates"Approved" Indicates"mndltlonally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-125 Protect CIP N0. 0268 Prime Contractor'. WM Winkler IF Bid Item wr ItQty. em Unit Material Product Manufacturer Acceptance Specification Section RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? W ant Status or Remarks 129M IN�(?WB€R WWII 'wedFb Hyd M I h HY%' (l MJik W 6 Robb Product. Bbffbl G 16 �4G QPL and/0 C I gC P C M 91.aGand ✓sual U9afiG8'� '.M ,$5,6� 9-14 b7 11 Rejected 129.09\ TACKIFIER (If Requred) 13000 Guar Gum Based Tackf'er Rant CrpOra['ory Ranches2r WV QPL and/0 Catalog C Per C Canst Man. 9-1. aG and Nsual Acceptance Per Canst Man. 9-1.9C 9-14 4(7) 17 130 790 S.Y. SOD INSTALLATION Sod Basin Sod, Spokane, WA Submit Source & Seed Mix. Visual Acceptance per CM 9•1.9C. 9.146(8) 14 1 130. 01 FERTILIZER QPL and/or Catalog Cut Per Canst M. 9-1.4G and Nsual Acceptance Per Canst Man. 9-1.4C 9-19.3 131 29850 S.Y. TOPSOILTYPEA, 3 IN. DEPTH Type A Topsoil (Swale) Action Materials, Spokane, WA Source, Soil Test Results, and Visual Acceptance per CM 9.1.4C 8.02.3(9) 14 1 132 790 S.Y. TOPSOILTYPEA, fi IN. DEPTH Type A Topsoil (Swale) Action Materials, Spokane, WA Source, Soil Test Results, and Visual Acceptance per CM 9.1.4C 8.02.3(9) 14 1 133 1630 S.Y. TOPSOIL, TYPE A, 12 IN. DEPTH Type A Topsoil (Swale) Action Materials, Spokane, WA Source, Soil Test Results, and Visual Acceptance per CM 9.1.4C 8.02.3(9) 14 1 134 131 EACH PLANT SELECTION HELICTOTRICHON SEMPERVIRENS PLANT SELECTION HELICTOTRICHON SEMPERVIRENS Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02 & 9.19.6 14 1 139. 01 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.4C 9-19. 7, LD2, LP1 139. 02 TREE CHAIN QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.9C 319. ], LD2. LP1 139.03 FERTILIZER TABS QPL and/or Catalog Cut Per Canst9-14 Man. 9-1.9Gand ✓!sual AttepGrnre Per COruY Man. 9-19C 9-14 3, LD2. LP1 139. 09 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per CoruY Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.4C LD2, LP1 135 115 EACH PLANT SELECTION CALAMAGROSTIS XACUTIFLORA PLANT SELECTION CAAMAGROSTIS X ACUTIFLORA Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02 & 9.19.6 14 1 13501 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.4C 9-19. 7, LD2, LP1 13502 TREE CHAIN QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.9C 319. ], LD2. LP1 135 Ct3 FERTILIZER TABS QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual AttepGrnre Per COruY Man. 9-1.9C 9-14 3, LD2. LP1 13509 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per CoruY Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.4C LD2, LP1 136 18 EACH PLANT SELECTION HEMEROCALLIS X STELLA DE ORO HEMEROCALLIS X STELLA DE ORO Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02 & 9.19.6 14 1 13601 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.4C 9-19. 7, LD2, LP1 13602 TREE CHAIN QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.9C 319. ], LD2. LP1 136 Ct3 FERTILIZER TABS QPL and/or Catalog Cut Per Canst9-14 Man. 9-1.9Gand ✓!sual AttepGrnre Per COruY Man. 9-1.9C 9-14 3, LD2. LP1 13609 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per CoruY Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.4C LD2, LP1 137 30 EACH PLANT SELECTION MAHONIA REPENS PLANT SELECTION MAHONIA REPENS Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual &L9C 8.02 & 9.19.6 14 1 13701 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.4C 9-19. 7, LD2, LP1 13702 TREE CHAIN QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.9C 319. ], LD2. LP1 13]Ct3 FERTILIZER TABS QPL and/or Catalog Cut Per Canst9-14 Man. 9-1.9Gand ✓!sual AttepGrnre Per COruY Man. 9-1.9C 9-14 3, LD2. LP1 13709 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per CoruY Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.4C LD2, LP1 138 32 EACH PLANT SELECTION PENSTEMON DIGITALIS HUSKER RED PLANT SELECTION PENSTEMON DIGITALIS"HUSKER RED" Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02&9.146 14 138. O1 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1.46 and Nsual Acceptance Per Canst Man. 9-1.4C 9-19. 7, LD2. LP1 6 Spokane 40,00eyx M1Mbag Manual Exception OM¢@rtifmate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates"Approved" Indicates"Oondltlonally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-125 Protect CIP N0. 0268 Prime Contractor'. WM Winkler _ Product on Section RAM No. QPL Approval Approval Code Mfg. Cart. of Compliance ert. of Materiel Material Origin Mill Test Reports No. Samples Req. Req. Met? ,ggiagginElmwg Manufacturer Accepters Current Status or Remarks 138. 02 TREE CHAIN QPL and/or Catal0g Cut Per C0nst Man. 9-1.aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 138. 03 FERTILIZER TABS QPL and/or Catalog Cut Per Canst M. 9-1.4G and Nsual Acceptance Per Canst Man. 9-1. aC 9-143, LD2, LP1 138. 04 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Canst Man. 9-1.4G and Nsual Acceptance Per Canst Man. 9-1. aC LD2, LP1 139 53 EACH PLANT SELECTION PHYSOCARPUS OPULIFOLIS CENTER GLOW PHYSOCARPUS OPULIFOLIS "CENTER GLOW" Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02 & 9.146 14 1 139. 01 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 139. 02 TREE CHAIN QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 139. 03 FERTILIZER TABS QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-143, LD2, LP1 139. 04 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per C0nst Man. 9-1 aG and Nsual Acceptance Per Canst Man. 9-1. aC LD2, LP1 140 38 EACH PLANT SELECTION ARCHTOSTAPHYLOS UVA URSI PLANT SELECTION ARCHTOSTAPHYLOS UVA URSI Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02 & 9.146 14 1 140. 01 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 140. 02 TREE CHAIN QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 140. 03 FERTILIZER TABS QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-143, LD2, LP1 140. 04 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC LD2, LP1 141 2 EACH PLANT SELECTION ROSA W000SI PLANT SELECTION ROSA W000SI Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02 & 9.146 14 1 141. 01 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 141. 02 TREE CHAIN QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 141. 03 FERTILIZER TABS QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-143, LD2, LP1 141. 04 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC LD2, LP1 142 15 EACH PLANT SELECTION ACER REBRUM AUTUMN BLAZE PLANT SELECTION ACER REBRUM "AUTUMN BLAZE" Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02 & 9.146 14 1 142. 01 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 142. 02 TREE CHAIN QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 142. 03 FERTILIZER TABS QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-143, LD2, LP1 142. 04 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC LD2, LP1 143 9 EACH PLANT SELECTION PLATANUS X ACERIFOLIA BL000G000 PLANT SELECTION PLATANUSX ACERIFOLIA "BL000G000" Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02 & 9.146 14 1 1.01 TREE STAKES QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 1.02 TREE CHAIN QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-147, LD2, LP1 1.03 FERTILIZER TABS QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC 9-143, LD2, LP1 1. 04 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Canst Man. 9-1aG and Nsual Acceptance Per Canst Man. 9-1. aC LD2, LP1 144 20 EACH PLANT SELECTION VANOERWOLF PINE PLANT SELECTION VANOERWOLF PINE Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02&9.145 14 7 Spokane 40,00eyx M1Mbag Manual Exception OM¢@rtifl mate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT— EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates"Approved" Indicates"Oondltlonally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-125 Protect CIP N0. 0268 Prime Contractor'. WM Winkler = RAM QPL Approval M g. Cert. of Cert. o Materiel Mill Test No. Samples = 14401 _ TREE STAKES Product Manufacturer Acceptance._ QPL and/or Catalog Cut Per Corsi M. 9-1.4G and Nsual Acceptance Per Const Man. 9-1. aC :nSection 9-147, LD2, LP1 RAM No. Code Compliance Origin Reports Req. Req. Met? Curren[ Status or Remarks 14402 TREE CHAIN QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-147, LD2, LP1 14403 FERTILIZER TABS QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-143, LD2, LP1 14404 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC LD2, LP1 145 21 EACH PLANT SELECTION ZELKOVA SERRATA CITY SPIRE PLANT SELECTION ZELKOVA SERRATA"CITY SPIRE" Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02&9.145 14 14501 TREE STAKES QPL and/or Catalog Cut Per Corsi M. 9-1.4G and Nsual Acceptance Per Const Man. 9-1. aC 9-147, LD2, LP1 14502 TREE CHAIN QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-147, LD2, LP1 145 03 FERTILIZER TABS QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-143, LD2, LP1 14504 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC LD2, LP1 146 20 EACH PLANT SELECTION PRUNUS X HILLIER! SPIRE PLANT SELECTION PRUNUS X HILLIER! "SPIRE" Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8-02 & 9.19.6 14 1 14601 TREE STAKES QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-147, LD2, LP1 14602 TREE CHAIN QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-147, LD2, LP1 14603 FERTILIZER TABS QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-143, LD2, LP1 14604 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC LD2, LP1 147 4 EACH PLANT SELECTION PINUS PONDEROSA PLANT SELECTION PINUS PONDEROSA Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8-02 & 9.19.6 14 1 147 01 TREE STAKES QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-147, LD2, LP1 14702 TREE CHAIN QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-147, LD2, LP1 14703 FERTILIZER TABS QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-143, LD2, LP1 147 04 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC LD2, LP1 148 14 EACH PLANT SELECTION PINUS NIGPA PLANT SELECTION PINUS NIGRA Greenacres/Gibson's Nursery Visual Acceptance per Const. Manual 9.1.9C 8.02 &9.145 14 148. 01 TREE STAKES QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-14 7, LD2, LP1 148. 02 TREE CHAIN QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-14 7, LD2, LP1 148. 03 FERTILIZER TABS QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-143, LD2, LP1 148. 04 PRE-EMERGENT(SURFAN OR APPROVED OTHER) QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC LD2, LP1 149 1.0 S.Y. DECOMPOSED GRANITE MULCH, 2IN. DEPTH Catalog Cut Per Const. Man. 9.1.. and Visual Acceptance Per Const. Man. 9.1.9C Special 8.02.3(17) 150 55 EACH GRANITE BOULDER GRANITE BOULDER Rock Placing Company Visual Acceptance &02AM) 14 151 1510 L.F10EMENT CONCRETE MOW CURB CEMENT CONCRETE MOW CURB Quality Curb Small Quantity Acceptance per CM 9.1.1A, Certified concrete tickets 8-04 14 11 151. 01 COMMERCIAL CONCRETE Acceptance per Sid. Spec 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B . 151.02 \ CURING COMPOUND QPL and/or Const Man . 9-Q.5] 152CEMENT 290 L.F. CONC. TRAFFIC CURB AND GUTTER 8043(1) 8 Spokane 40,00eyx OTMLog Manual Exception ON¢Cortiflcate of Materia s Origin required Print Dote January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Title or No Submittal To Date Indicates"Approved" Indicates"Conditionally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-125 Protect CIP NO 0268 Prime Contractor'. WM Winkler Bid Item Item Qty. Unit Material Product Manufacturer �..,,.� Specification Section RAM No. PAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? arrant Status or Remarks 152.01 COMMERCIAL CONCRETE Com martial Concrete, 4000ps1, MEID#321145 Central Pre -ME SLIIIvan Plant#1 or Crestllne Plant. Acceptance per Std. Spec. 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B 15 1 152. 02\ CRUSHED SURFACING TOP COURSE Regded Concrete Crushed Surfacing Top Course Pro Regde, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9-9.5 303.9(3) 12 1(QPL) Need Field tests for Grading and Sand Equmalenq 152. 03 PREMOLDED JOINT FILLER Fibre Experts.), root Filler 1100{'ear Concrete Cure WR Meadows, Ham pshire IL QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-041 15 1(QPL) 152.04 CURINGCOMPOUND WR Meadows, Ham pshire IL QPL and/or Const Man. 34 57 9-23.2 15 1(QPL) 8BK006, 881016, 8BM007, 9BA013 9BB003 9BC010, 8BM002, 7BH01 (, 9BE008, 9BD0039BE001, 9BH011 153 1710 L.F. CEMENT CONCRETE TRAFFIC CURB 8.093(1) //// 153. 01 COMMERCIAL CONCRETE Commercial Concrete, 4000psI, Mix ID A321145 Central Pre -ME Sullivan Plant Al or Crestline Plant. Acceptance per SM Spec 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B 15 1 153. 02 CRUSHED SURFACING TOP COURSE Regded Concrete Crushed Surfacing Top Course Pro Regde, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9-9.5 303.9(3) 12 1(QPL) Need Field tests for Grading and Sand Equmalenq 153. 03 PREMOLDED JOINT FILLER Fibre Evparnslonroot Filler 1100{'ear ConcreteCure WR Meadows, Ham pshire IL QPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-041 15 1(QPL) 153. 04 CURING COMPOUND WR Meadows, Hampshire IL QPL and/or Const Man. 37,5] 323.2 LS 1(QPL) 8BK006, 881016, 8BM007, 9BA013 9BB003 9BC010, 8BM002, 79H01 (, 9BE008, 9BD0039BE001, 9BH011 154 70 L.F. CEMENT CONCRETE PEDESTRIAN CURB 8.093(1) 15401 COMMERCIAL CONCRETE Commercial Concrete, 4000psI, Mix ID A321145 Central Pre -ME Sullivan Plant Al or Crestline Plant. Acceptance per Std. Spec 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B 15 15402 CRUSHED SURFACING TOP COURSE Regded Concrete Crushed Surfacing Top Course Pro Regde, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9-9.5 303.9(3) 12 1(QPL) Need Field tests for Grading and Sand Equmalenq 154 03 CURING COMPOUND Fibre Evparnslontolnt Filler 1100-0ear ConcreteCure WR Meadows, Ham pshire IL QPL and/or Const Man. 34 57 9-23.2 15 1(QPL) 15404 PREMOLDED JOINT FILLER WR Meadows, Hampshire IL QPL and/or Catalog Cu[ Per Const Man. 9-l.aGand ✓!sual Acceptance Per Const Man. 9-1.aC 30Q.1 )5 1(QPL) 8BK006, 881016, 8BM007, 9BA013 9BB003 9BC010, 8BM002, 7BH01 (, 9BE008, 9BD0039BE001, 9BH011 155 510 PAINT LINE LME= QPL or Catalog Cut; Visual Inspection 9.39 15501\\ GLASS BEADS LME= QPL or Catalog Cut; Nsual Inspection 9-344 156 150 S.F. PLASTIC CROSSWALK LINE LME= QPL or Catalog Cut; Visual Inspection 9-393 157 1 EACH PAINTED ACCESS PARKING SPACE SYMBOL LME= QPL or Catalog Cut; Visual Inspection 9.39 15701\\ GLASS BEADS LME= QPL or Catalog Cut, Nsual Inspection 9-344 158 16 EACH RAISED PAVEMENT MARKER TYPE 2 QPL and/or Catalog Cut Per Const. Man. 9.1.. and Visual Acceptance Per Const. Man. 9.1.9C 8 09.2, 9 21.2 158. 01 \ ADHESIVE -EPDXY OPTION LME= Catalogue Cut and Nsuol Inspection Required 9-262 158. 02\ ADHESIVE- BITUMINOUS OPTION Sabsfoctory testreport from State Materials Laboratory for each lot 9-02.1(8) 159 9 EACH BULLNOSE MARKER Catalog Cut or Manufacturer's Certificate; Visual Acceptance 8.10 159. 01 \\ANCHOR BOLTS Catalog Cut per Manufactrreis Recommendations and CUD 8-14 160 1 LS, PERMANENT SIGNING 8-21, 9-28 160. O1 ALUMINUM SIGN MATERIAL QPL and/or Catalog Cut Per Const Man. 9-1.4G and Nsual Acceptance Per Const Man. 9-1. aC 9-28.8 9 Spokane 40,00eyx MTMLag Manual Exception Ovl¢@rtiflcate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates "Approved" Indicates"Oondltlonally Approved", Need Further Material Sampling Indicates "MI41ng Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(O05) Contract NO. 10-115 PrOJect CIP N0. 0268 Prime Contractor'. WM Winkler Product Specification Section RAM N. QPL Approval Hpprovel Code Mfg. Cart. of Compliance ert. of Material Materiel Origin Mill Test Reports No. Samples Req. Req. Met? m V. ni Manufacturer Hccep[en Current Status or Remarks 160. 02 \ REFLECTIVE SIGN SHEETING QPL and/Or Catalog Cut Per COrst M. 9-1.46 and Nsual Acceptance Per Corot Man. 9-1. aC 9-28.12 160. 03 SIGN MOUNTING HARDWARE QPL and/Or Catalog Cut Per Const Man. 9-1 aG and Nsual Acceptance Per COIISt Man. 9-1.aC SPECAL PROVISION 328.11 160.OQ U-CHANNEL SIGN POSTS kSTUB QPLand/orCatalog Cut Per Const9-14 Man . 9-1.aGand V!sual Acceptance Per Cons[. Man. 9-1aC SPECIAL PROVISION 9-28. 11 160.05 ILLUMINSPLICE HARDWARE Manufacturer's Certification Of Compliance per 9-1.40 Of COIIst. Manual&CMO SPECIAL PROVISION 9-28.11 162 1 LS. ILLUMINATION SYSTEM•BEST RO SERVICE CONNECTION 162. 01 \RMCCONDUIT Nsual Acceptance per Corst. Manual 9-1 aC 9-29.1 162. 02 GROUNDING END BUSHINGS Nsual Acceptance per Corst. Manual 9-1 aC 9-29.1 162. 03 \ PVC CONDUITSched. 801 A53BA12 lb A53BA12H 1" Centex Catalog Cut Per Corot Man. 9-1. aG 9-29.1 ] 162 03 PVC CONDUITSched. 40_2 PVC Can.,. Fittings UA9AF1'; UA9Al2" Prime Conduit Catalog Cut Per Corot Man. 9-1. aG 9-29.1 ] 162 CO PVC CONDUIT Sched.803 16-49411-010 2" 20'- 49411-0202" Prime Conduit Catalog Cut Per Corot Man. 9-1. aG 9-29.1 ] 162 03 PVC CONDUITSched. 80_4 1"-(1049408-16 20'49408- 20), 1. 25"-(1649409-10, 20' 49409-20), 15"-(16494010- ,6 26 49410-20), 26 (16 49411-10, 264941160) Carlon Catalog Cut Per Corot Man. 9-1. aG 9-29.1 ] 162. O4 COND UIT BEDDINe V!sual Acceptance COlet. Manual 31.aC 162. 05 \ CONDUIT HARDWARE per Vsual Acceptance per Corst. Manual 9-1 aC 9-29.1 162. 06 CONCRETEJUNCTION BOX -NPE1, 2 or LME=QPL Or Catalog Cut. Vkual Acceptance per CM 9-1aG and Cert Of Com pkance per 1-063 and CLAD 9-29. 26) 162. 07 NON CONCRETE JUNCTION BOX(Opbon) Quazlte Box PC13182500 BOX OB 13x18x12. PC131,501643 CVR STL Safety PL T15 BD 13x18x.375-TS Hubbell Mfr. Cart per Stnd Spec. 1-063 including an Independent Test Report from a Nationally Recognized Testing Lab 9-29.26), ] 8 Rerelved Rerelved "Not approved for PC1SIEBSOOA“ 162.08 ELECTRICAL SERVICE CABINET WITH COMPONENTS (If Required) Type D Servlre Pedestal Skyline Electric Manufacturer's Quality (heck LAst signed by Electrical Inspector Or LME= Manufacture Cert and Catalog Cut 9-29.24 10 4,8 Need CMO, Manufacture Cert. 162.09 UNDERGROUND ELECTRICAL CONDUCTORS THHN/THHW Whe Southuare Catalog Cut Per Corsi M. 9-1.46 9-29.3 7 1 162.10 WIRE MARKING SLEEVES Wire Marking Sleeves 3M Catalog Cut Per Corsi M. 9-1.46 9-29.3(3) 7 1 162.11 DETECTIBLE MARKING TAPE Detectable Underground Warning Tape Mlnerallac Vsual Acceptance per Cornst. Manual 9-1.4C 9-29.1(6) 8 1 162.12 WIRE CONNECTORS In -line Fuses Sec Connector Catalog Cut Per Corsi M. 9-1.46 8-20.3(8) 8 1 162.13 SPLICE KIT Multitap Connector Burndy Catalog Cut Per Corsi M. 9-1.46 9-29.12 8 1 162.14 EQUIPMENT GROUNDING AND BONDING CONDUCTORS Ground Rods Erica Catalog Cut Per Corsi M. 9-1.46 8-20.3(9), 9-293(2)A3 7 8 Need CMO 162.15 ST REINF BAR Manufacturer's Certification Of Compliance with Certified Mill Test Reports each shipment 9-072, PS D13 162. 16 TRAIL LIGHT STD IJght Poles Landscape Forms, Kalamazoo MI Acceptance per 9-9. 66 of Corst. Manual 9-29. 6, SP112, PS C2. 6, PS D13 8 162. 17 ANCHOR BOLTS APPROVED FOR SHIPMENT' Tag/Stamp 9-29. 6(5) 162.18 LED LUMINAIRES LED Wmmwres Landscape Forms, Kalamazoo MI Vsual Acceptance per Corst. Manual 9-1 aC SP112 8 162.19\ COMMERCIAL CONCRETE Acceptance per Stnd. Spec 6-023(5) 6-02.3(2)B, 6-02.3(5) 10 Spokane 40,00Valleyx M1Mbag Manual Exception ON¢@rtifmate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates "Approved" Indicates"Oondltlonally Approved", Need Further Material Sampling Indicates "Mmang Items", Need Additional Paperwork Indicates "Resubmit" Indicates "Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-125 PrOJect CIP N0. 0268 Prime Contractor'. WM Winkler Material Product Manufacturer Acceptance Specification Section RAM No. RAM/QPL Approval Code Mfg. Cart. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? 1t mU Y. Uiv Current Status or Remarks 162. 20 \ CONTROLLED DENSITY FILL (If Requred) Cert of Compliance per 2, 36. 2-09.36. 162. 21 WIRE CONNECTORS Catalog Cut Per Corot Man. 9-1. aG 8-20 3(8) 162. 22 Catalog Cut Per Coast Man. 9-1. aG 9-29.12 SPLICE KIT 162. 23 GROUND ROD VAULT Ground Rod Vaults Wilbert Precast Catalog Cut Per Corot Man. 9-1. aG ] 8 Need CMO 162.2Q\PRECAST 163 1 LS. FOUNDATIONS (If Used) ILLUMIN ON SYSTEMPROGRESS RO SERVICE CONNECTION Precast Base Wilbert Precast Catalog Cut Per Cons[. Man. 9-1.46 8-20.2///// 163. 01 \RMCCONDUIT ✓!soul Acceptance per Coast Manual 9-1 aC 9-29.1 163. 02 GROUNDING END BUSHINGS Nsual Acceptance per Coast Manual 9-1.4C 9-29.1 63 1. 03 PVC CONDUIT Sated. 80 1 A53BA121'; A53BA12H 1" Centex Catalog Cut Per Corsi M. 9-1.46 9-29.1 7 1 163 03PVC PVC CONDUIT Sated . QO _2 UA9AF1'; UA9Al2" Condut90 Fittings'''''',....,......................................, Prime Condul[ Catalog Cut Per CoruY M. 9-l.46 9-29.1 7 1 163CO10'-Q9a11-0102" PVC CONDUIT Sched. 80 3 20'- 49411-020 2" Prime Condul[ Catalog Cut Per CoruY M. 9-l.aG 329.1 7 1 163. Q3 P✓CCONDUITSched. 80_Q 1"- (10'49408-10, 20'49408- 20), 1.25"-(10'Q9Q09-10, 20' 49409-20), 15" - (10' 49Q 010- 10, 20' 49410-20), 2"- (10' 49411-10, 20'49a11-20) Carlon Catalog Cut Per Corsi M. 9-1.46 9-29.1 7 1 1.04 CONDUIT BEDDING ✓!soul Acceptance per Coast Manual 9-1 aC PSD12 163. 05\ CONDUIT HARDWARE Nsual Acceptance per Coast Manual 9-1.4C 9-29.1 163.06\ CONCRETE JUNCTION BOX - iKPE1, 2 or 8 Catalog Cut Per Corsi M. 9-1.46 9-29.2(1) 163.07 NON CONCRETE JUNCTION BOX (Option) Quante Box PC13182500 BOX OB13x18x12, PC1318S501U. C.STLSafety PL T15 BD 13x18x375-TS Hubbell Mft. Cart per Sad Spec. 1-063 including an Independent Test Report from aNatanally Recognized Testing Lab 9-29.2(1(A2 7 8 Rerelved Rerelved "Not approved for PC1S1SBSOfA 163.08 ELECTRICAL SERVICE CABINET WITH COMPONENTS (If Required( Type D Serhre Pedestal Skyline Electric Manufacturer's Quality (heck LAst signed by Electrical Inspector or LME= Manufacture Cert and Catalog Cut 9-29.24 10 4,8 Need CMO, Manufacture Cert. 163.09 UNDERGROUND ELECTRICAL CONDUCTORS THHN/THHW Wm Southwlre Catalog Cut Per Corsi M. 9-1.46 9-293 7 1 163.10 WIRE MARKING SLEEVES Catalog Cut Per Corsi M. 9-1.46 9-293(3) 163.11 DETECTIBLE MARKING TAPE Detectable Underground Warning Tape Mlnerallac Nsual Acceptance per Coast Manual 9-1.4C 9-29.1(6) 8 1 163.12 WIRE CONNECTORS In fine Fuses Sec Connector Catalog Cut Per Corsi M. 9-1.46 8-20 3(8) 8 1 163.13 SPLICE KIT Multi6p Connector Burndy Catalog Cut Per Corsi M. 9-1.46 9-29.12 8 1 163.14 EQUIPMENT GROUNDING AND BONDING CONDUCTORS Ground Rods Enco Catalog Cut Per Corsi M. 9-1.46 8-203(9), 9-293(2JA3 7 8 Need CMO 163.15 ST REINF BAR Manufacturer's Certification of Compllanre with Certified Mill Test Reports each shipment 9-072, PS D13 1.16 TRAIL LIGHT STD IJght Poles Landscape Forms, Kalamazoo MI Acceptance per 9-9.66 of Coast Manual 9-29. 6, SP112, PS C2. 6, PS D13 8 1.17 ANCHOR BOLTS APPROVED FOR SHIPMENT' Tag/Stamp 9-29. 6(5) 163.18\ LED LUMINAIRES LED Wminaires Landscape Forms, Kalamazoo Ml ✓!soul Acceptance per Coast Manual 9-1 aC SP112 8 Spokane MTMLag Manual Exception ON¢@rtifl mate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates"Approved" Indicates"Oondltlonally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-115 ProJect CIP N0. 0268 Prime Contractor'. WM Winkler y. Unit Materiel Product Manufacturer Acceptance Specification Section RAM No. QPL Approval Approval Code Mfg. Cart. of Compliance ert. of Material Materiel Origin Mill Test Reports No. Samples Req. Req. Met? Current Status or Remarks 163.19 \ \ COMMERCIAL CONCRETE Acceptance per Stnd. Spec. 6-023(5) 6-023(2)B, 6-02.3(5) 1.20 CONTROLLED DENSITY FILL (If Requred) Cert of Compliance per 2-0936. 2-09.36. 163.21 \ WIRE CONNECTORS Catalog Cut Per Coat Man. 9-1. aG 8-20.3(8) 163.22 \SPLICEE SPLICEKIT Catalog Cut Per Coat Man. 9-1. aG 9-29.12 163.23 ROD VAULT Ground Rod Vaults Wilbert Precast Catalog Cut Per Coat Man. 9-1. aG 7 8 Need CMO 163.2Q \ PRECAST FOUNDATIONS (If Used) Precast Bose Wilbert Precast Catalog Cut Per Coat Man. 9-1. aG 8-20.2 8 8 Received 169 8 EACH RRFB ASSEMBLY 8.20 i \ CONCRETE ANCHOR BOLTS Catalog Cut or Manufacturers Certificate; Visual Acceptance. Cr. 8-14.3(5) 163 810 L.F. CHAIN LINK FENCETYPE 3 8.12 16501 CHAIN LINK FABRIC 72"11 GA. GB W (2'9 Chain M k Fabric Southwestern Wine - Norman, OK Catalog Cut or Manufacturers Certificate per Std. Plan and CUD 9-1616)B 5 1 Rerelved Rerelved 16502 TENSION WIRE 7 Gauge Class 41.20 02 Galvanized Tension Wine Southwestern Wine - Norman, OK Catalog Cut or Manufacturers Certificate and CND 9-1616) 5 1 Rerelved Rerelved 16503 FENCE POSTS 2 7/8"s9'SS-. Pwe Terminal Post 23/8"x 8'8"S-40 Plpe One Post 4"s9'S-90 Pwe Gate Post Wheatland Tube Catalog Cut on Manufacturers Cerhficate.Cr. 9-16 5 1 Rerelved Rerelved 16504 MISC FENCE HARDWARE 27/8 Heavy Brace Band, 27/8 Heady Tennslon Band, Q" Heady Tennslon Band, 23/8"x5/8" Pressed Steel Eye-Top,27/8" Pressed Steel Cap, Q"Presed Steel Cap Hearne Steel Acceptance per CM 9-1 ID on Nsual Acceptance per CM 9-1 aC and Cr. 9-1616)D or9-162(1)H 5 1 Rerelved Rerelved 16505\ COMMERCIAL CONCRETE Com mencial Concrete Central Pre -ME -Spokane Valley, WA Acceptance per Std. Spec 6-023(5) 6-023(2)B, 6-023(5)B 5 166 2 EACH DOUBLE 19 FT. CHAIN LINK GATE Double 19 FT Chain Link Gate Northwest Fence Company -Spokane Valley, WA Catalog Cut or Manufacturer's Certificate per Std. Plan; Visual Acceptance and CMO 8.12 B.1 1 Received Received 16601 MISC FENCEHARDWARE Q" Bulldog Hinges ADCManufoctuning Acceptance per CM 9-1 ID on Nsual Acceptance per CM 9-1aC and Cr.9-1616)D or9-162(1)H 5 1 Rerelved Rerelved 16602\ COMMERCIAL CONCRETE Commercial Concrete Central Pre -ME -Spokane Valley, WA Acceptance per Std. Spec 6-023(5) 6-023(2)B, 6-023(5)B 5 167 1 EACH DRINKING FOUNTAIN Drinking Fountain K10155 SM Most Dependable Fountains, Arlington TN Proprietary item, Catalog Cut documenting that specified product is used. CMO Special 8.19.2(9), PLAN SHEET 101 9 1 Received 16701 \ PERHORA TED AND SOLD DRAIN PIPE ProJect Engineer Acceptance Determination Required PS LDl 16]02 DRAIN ROCK ProJect Engineer Acceptance De2nminatlon Required PS LDl 16703 FILTER FABRIC Catalog Lu[Pen CorsY Man. 9-l.aG 333.1 1670Q POLY ETHYLENE PIPE Polyethylene Pipe Interstate Plastic Inc, Post Falls ID QPL and/on Catalog Cut Pen Con EI Man. 9-l46 and Nsual Acceptance Per Coat Man. 9-1. aC 9-30. 6(3)B 1 1 168 7 EACH PARK BOLLARD Proprietary item, Catalog Cut documenting that specified product is used. CMO Special 8.19.2(6) 168. 01 ANCHOR BOLTS Catalog Cut Per Coat Man. 9-146 and Nsual Acceptance per Coast. Manual 9-1 aC Cr. 168. 02 COMMERCIAL CONCRETE FOR FOOTING Com mencial Concrete, 0000psI, ME lD.21145 Central Pre -ME Sullivan Plant#1 or Crestlwe Plant. Acceptance per Stud. Spec 6-023(5) 6-02.3(2)B, PS DI 15 12 Spokane 40,00Valleyx LlvIMLag Manual Exception CN¢Cortifl Late of Materia s Origin required Print Dote January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT— EVERGREEN ROAD TO SULLIVAN ROAD Indicates Title or No Submittal To Date Indicates "Approved" Indicates"Conditionally Approved", Need Further Material Sampling Indicates "Mlsang Items", Need Additional Paperwork Indicates "Resubmit" Indicates "Not Used Fed. Ad NO. CM-1223(005) Contract NO. 19-125 Protect CIP N0. 0268 Prime Contractor'. WM Winkler is em em y. Material Product Manufacturer Acceptance Specification Section RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? Current Status or Remarks ni 168.03 \\ FOOTING CRUSHED SURFACING TOP COURSE FOR OTING Concrete Crushed Surfang Top Course Surfacing Pro Regde, Spokane Valley WA Tons and per CM 9-4.5 1 Acceptance Sample per 2000 To 9-03.9(3) 12 1(QPL) Need Field tests for Grad, and Sand qul Evalenq 169 fill S.Y. RAISED MEDIAN ISMNO 8-04 / / 169. 01 COMMERCIAL CONCRETE Commercial Concrete, 4000psI, Mis ID#321145 Central Pre-Mls Sullivan Plant.or lne Plant. Acceptance per Std. Spec 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B 15 169. 02 Sf2el RelnfOrcing Bar ASTMA 615 Grade 40 #3,#4,#5,#6, Grade 60 #3-#18, AST A706 Grade 60 #Q-#18 :oi Nucor Steer Seattle OPL and Manufactures Cert. of Compliance or MITI Tell and Manufactures Cert. of CDmpliance&Gv10 30]2. 30]1(1JA ]5 1(QPLJ,QB Need COD Need Manufacture Cert. with each load of bar. Sr REINF BAR Recycled Concrete bushed ycle, Spokane Valley WA 1 Acceptance Samr 2000 Torns and per GV 9-4.5 9-03.9(3) 12 1(QPL) dldfddd EquiPer EvparnsmnJmnt Fixx, dows, Hnst C0nst Man. 9-l. aG and Nsualbre Man. 9-1.4C 9-041 15 1(QPL)dows, HMan. 37,5] 3Z3.2 LS 1(OPL)utions 170 2fi0 S.F. DETECTABLE WARNING SURFACE Paver Tiles Inc, North Billerica M4 QPL and/or Catalog Cut Per Const. Man. 34.. and Visual Acceptance Per Const. Man. 9-1.4C 8-143(5) 15 1(QPL) 171 320 S.Y. CEMENT CONCRETE SIDEWALK 8-14 1]1. 01 COMMERCIAL CONCRETE Commercial Concrete, 4000psI, Mis ID#321145 Central Pre-Mls Sullivan Plant.or 0estllne Plant. Acceptance per Std. Spec 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B 15 . . . . 1,02 CRUSHED SURFACING TOP COURSE Regded Concrete Crushed Surfacing Top Course Pro Regde, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9-4.5 9-03 9(3) 12 1(QPL) Need Field tests for Grad, and Sand Equlvalenq 1,03 CURING COMPOUND Fibre EvparnsmnJmnt Filler 1100-0ear CDncre2 Cure WR Meadows, Hampshire IL OPL and/or Cams[ Man. 3457 9-23.2 15 1(QPL) 1,04 PREMOLDED JOINT FILLER WR Meadows, Hampshire IL OPL and/or Catalog Cut Per CoruY Man. 9-1.aGand V!sual Acceptance Per Cons[. Man. 9-1.aC 9-0Q.1 15 1(QPL) 8BK006, 881016, 8BM007, 9BA013 9BB003 9BC010, 8BM002, 7BH01S 9BE008, 9BD003, 9BE001, 9BH011 172 30 S.Y. CEMENT CONCRETE DRIVEWAY APPROACH B(Ofi 172.01 COMMERCIAL CONCRETE Com merclal Concrete, 4000ps) M0 ID #321145 Central Pre-Mls Sullivan Plant.or Oestllne Plant.Acceptance perSM. Spec 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B 15 1 172.02 CRUSHED SURFACING TOP COURSE Reryded Concrete Crushed Surfacing Top Course Pro Regde, Spokane Valley WA 1 Acceptance Sample per 2000 Toms and per CM 9-9.5 9-03.9(3) 12 1(QPL) Need Field tests for Gading and Sand Equlvalenry 172.03 CURING COMPOUND Fibre Evparsl0nJmnt Filler 1100{'ear CDncre2 Cure WR Meadows Ham psbire IL OPL and/or C0rnst Man. 9-457 9-23.2 15 1(QPL) 172.04 PREMOLDED JOINT FILLER a WR Meadows Hampshire IL OPL and/or Catalog Cut Per CoruY Man. 9-1.aGand V!sual Acceptance Per Cons[. Man. 9-1.40 9-0Q.1 15 1(QPL) 8BK006, 881016, 8BM007, 9BA013 9BB003 9BC010, 8BM002, 7BH01S 9BE008, 9BD003, 9BE001, 9BH011 173 1260 S.F. CONCRETE PAD tin THICK 13-06 173. 01 COMMERCIAL CONCRETE Com merclal Concrete, 4000psI, Mis ID#321145 Central Pre-Mls Sullivan Plant.or 0estllne Plant. Acceptance per Std. Spec 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B 15 1 1]3. 02 CRUSHED SURFACING TOP COURSE Regded Concrete Crushed Surfacing Top Course Pro Regde, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9-4.5 9-03 9(3) 12 1(QPL) Need Field teem for Gading and Sand Equlvalenq 1]3. 03 CURING COMPOUND Fibre EvparnsmnJmnt Filler 1100-0ear Concrete Cure WR Meadows, Ham psbire IL OPL and/or Cams[ Man. 3457 9-23.2 15 1(QPL) 173 .0Q PREMOLDED JOINT FILLER WR Meadows, Hampshire IL OPL and/or Catalog Cut Per Const Man. 9-1.46 and Visual Acceptance Per Cons[. Man. 9-1.aC 9-041 15 1(OPL) 8BK006, 881016, 8BM007, 9BA013, 9BB003, 9BCD10, 8BM002, ]BH010 9BE008, 9BD003, 9BE001, 9BH011 174 1fill S.F. CONCRETE PAD fiin THICK B(Ofi 13 Spokane 40,00eyx OTMLag Manual Exception ON¢Cortiflcate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Title or No Submittal To Date Indicates "Approved" Indicates"Conditionally Approved", Need Further Material Sampling Indicates "Mmang Items", Need Additional Paperwork Indicates "Resubmit" Indicates "Not Used Fed. Ad NO. CM-1223(005) Contract NO. 19-125 Protect CIP N0. 0268 Prime Contractor'. WM Winkler ll Bid Item IIPApproval Item Unit - Material Product Manufacturer Specification Section RAM No. RAM/QPL Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? Status Remarks 17Q. 01 Qty. COMMERCIAL CONCRETE Commercial Concrete, 4000ps1, ME ID A321145 Central Pre -ME Sullivan Plant#1 or Crestlme Plant. Amass. Acceptance per Std. Spec 6-02 3(5) 6-02.3(2)B, 6-02.3(5)B 15 arrant or 17Q. 02 CRUSHED SURFACING TOP COURSE Regded Concrete Crushed Surfacing Top Course Pro Recycle, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9-9.5 303.9(3) 12 1(QPL) Need Field tests for Grading and Sand Equivalency 17Q. 03 CURING COMPOUND Fibre Evparnsmn(folnt Filler WR Meadows, Ham IL QPL and/or Const Man. 3457 9-23.2 15 1(QPL) 17Q.OQ PREMOLDED JOINT FILLER 1100{'ear Concrete Cure pshire WR Meadows, Hampshire IL QPL and/or Catalog Cut Per Corsi M. 9-1.46 and Usual Acceptance Per Const Man. 9-1.aC 9-04.1 15 1(QPL) 8BK006, 881016, 8BM007, 9BA013 9BB003 9BC010, 8BM002, 7BH015 9BE008, 9BD0039BE001, 9BH011 175 12 EACH ADJUST MANHOLETO GRADE 7.05.3(1) 17501\ ADJUSTMENT RINGS (for all) AdJustment Rings Inland Northwest Precast. Newman Lake WA Catalog Cut or ManufacturersCerbficute per SM.Plan 7-C153(1) 2.2 1 Received . Received . . . 17502 Jet Set Jet Set Cement Corp, Tukwila WA OV9-9.81 Vsuald/or 9-20.4 2 175 Q3 \GROUT CONCRETE BLOCK or BRICK Concrete Block White Block Spokane Valley WA Catalog Cut QPL rand/or Catalog Cu[Per Const Man. 9-1.aGand V!sual Acceptance Per Const Man. 9-1. aC 9-12. 1, 9-12.2 2 1750Q\ LEAN CONCRETE Lean Concrete A303030 Central Pre -ME, Spokane Valley WA Acceptance per 6-023(5) 303. 1(5)B, 9-01. 2(1)B 2 206 110 L.F. SOLID WALL PVC STORM SEWER PIPE 15 IN.DIA. Solid Well PVC Sewer Pipe Northern Pipe Products, Fargo NO Visual Acceptance per Const. Manual 9.1.9C or See Current QPL 9.05.12 1 1 20601\\ DETECTIBLE MARKING TAPE 4m min w/label Pro-IJne Safety Products LME= QPL or Catalog Cut. Vkual Acceptance per CM 9-1. aG SPEOAL 7683(5), 9-1518 Q 1 207 1 EACH PRECAST CONCRETE ORYWELL TYPE B Drywall Type Inland Northwert Precast, Newman Lake WA QPL or Catalog Cut. Visual Acceptance per CM 9.1.. CMO 7.05 2.2 1 Received Received 207 Ol\ ADJUSTMENT RINGS (for all) Admstment Rings Inland Northwest Precast. Newman Lake WA QPL or Catalog Cut Usual Acceptance per CM 9-1. 46,, CLAD 7-0536) 2.2 1 Received Received 20702 LEAN CONCRETE Lean Concrete A303030 Central Pre -ME, Spokane Valley WA Acceptance per 6-023(5) 3Q3. 1(5)B, 9-01. 2(1)B 2 20703 \ COMMERCIAL CONCRETE Com merclal Concrete, a000ps1, ME ID A321145 Central Pre -Mrs Sullivan Plant#1 or Crestlme Plant. Acceptance per Sid. Spec 6-02 3(5) Am 6-02.3(2)B, 6-02.3(5)B 15 20704 SAND COLMR Catalog Cut or Manufacturers Certificate per SYd. Plan, VAsual Acceptance 20705 FAME, GRATE GrateC2004-01 Ring A-2000-R1 D&LSupply Company QPL or Catalog Cut Usual Acceptance per CM 9-1. 46,, CLAD 30515 2.2 1 Received Received 20706 CONCRETE BLOCK or BRICK Concrete Block White Block Spokane Valley WA QPL and/or Catalog Cut Per Const Man. 9-1aG and Usual Acceptance Per Const Man. 9-1. aC 9-12. 1, 9-12.2 2 20707 NON-SHRINKGROUT Jet Set Jet Set Cement Corp, Tukwila WA QPL and Confirmation of Specs, Usual acceptance 7-Q52&320.3 2 20708 \ GEOTEXTILE FABRIC GEOTEX 601 Geotexthe Fabric PrOpev Operating Company LLC Chattanooga TN Catalog Cut, Usual Acceptance 765,933.1,COSVS-102 16 l(QPL) 20709\ GRAVEL BACKFILL FOR DRYWELLS 2.5" Gravel Backfill for Drywells Inters.. Concrete, PS-C290 l Aceptance Sample per 500 Tons 3Q3.12(5) 16 1 208 1 EACH CATCH BASIN TYPE 2, 98 IN. DIA., WSOOT Catch Basin Type 2 Inland Northwert Precast, Newman Lake WA LME= QPL or Catalog Cut. Visual Acceptance per CM 9.1.. and Cert. of Compliance per 1.0E3 and CMO 7.05 2.2 1 Received Received 208.01\ ADJUSTMENT RINGS (for all) AdJustment Rings Inland Northwest Precast. Newman Lake WA Catalog Cut or Manufacturers Cerhficute per SYd.Plan 7-053(1) 2.2 1 Received Received 208. 02 GROUT Jet Set Jet Set Cement Corp, Tukwila WA Usual acceptance per CM 9-9. 81 9-20.4 2 208. 03 PREFABRICATED MDDER OPTION P-14938 Lane lnternabonal Corporation, Tualatin OR Manufacturer's Certificate of Compliance 1663 2.3 1 Received 208. 04 \ CONCRETE BLOCK or BRICK Concrete Block White Block Spokane Valley WA QPL and/or Catalog Cut Per Const Man. 9-1. aG and Usual Acceptance Per Const Man. 9-1. aC 9-12. 1, 9-12.2 2 20805\ CONCRETE BLOCKS(lln orl J Concrete Block White Block Spokane Valley WA Catalog Cut, Usual Acceptance 9-12.1 2 208. 06 MANHOLE GASKET Wrcheda 170 Trelleborg Pipe Seals Catalog Cuor Manufacturers Certlfim[e per SYd. Plan; VAsual Atteptanre[ 7405 22 1 Received Received 208.07 FLIXIBLEPIPE TO MANHOLE CONNECTOR KOr-N Seal TiellebOrg Plpe Seals Catalog Cut or Manufacturers Certificate per SYd. Plan, VAsual Acceptance7-QS 22 1 Received Received 14 Spokane OTMLag Manual Exception ON¢Cortlflcate of Materia s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Title or No Submittal To Date Indicates"Approved" Indicates"Conditionally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(005) Contract NO. 10-115 Protect CIP N0. 0268 Prime Contractor'. WM Winkler Bid Item Item Qty. Unit Material Product Manufacturer Acceptance Specification Section RAM No. PAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? Current Status or Remarks 208. 08 FRAME &GRATE Coved A-2000-04 Ring A-2000-R1 D&LSupply Company OPL or Catalog Cut Nsual Acceptance per GM 9-1aG and Cert. of Compliance per 1-063 30515 22 1 Received Received 209 10 S.Y. QUARRY SPACES 1 Acceptance Sample(s) Required 9.13 211 20 S.Y. CRUSHED SURFACING TOP COURSE, 9IN. DEPTH Recycled Concrete Crushed Surfacing Top Course Pro Recycle, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 9.9.5 9.03.9(3) 12 UQPL) Need Field tests for Grading and Sand Equivalency 212 20 S.Y. HMA CL. 3.13in PG fi9H•28 fi IN. DEPTH Mix Design, 1 Acceptance Sample per 1000 Tons 5.09. 5.09.3(9), 5.09.2(1)A 212. 01 \CL 3A IN. MIN. AGG Acceptance per GM 9-46 303 212. 02\PA✓ING ASPHALT 1Sample for every other missample or See Curren[QPL 3021(aJ 212.CO ASPHALT FOR TACK COAT AttepGrnre per OM3Q2 5-043(5)A&9-02.1(6) 21204 RECYCLED ASPHALT PAVEMENT (RA P)(If Used) Toslclry Test Report dated no older than, days Of requested by Engineer) and Certification, perSYd Spec. 9,3.2((1) 3Q3.21(1) 216 0.9 ACRE HYDROSEEDING 8.01.3(2) 216 01 SEED OPL and/or Catalog Cut Per Const Man. 9-1. aG and Nsual Acceptance Per Const Man. 9-1.4C 31Q.2. SPllQ 21602 FERTILIZER OPL and/or Catalog Cut Per Const Man. 9-1. aG and Nsual Acceptance Per Const Man. 9-1.4C 31Q.3 216CO WOOD FIBER MULCH OPL and/or Catalog Cut Per Const Man. 9-1. aG and Nsual AttepGrnre Per CorsY Man. 9-1aC 9-14 21604 TACKIFIER (If Required) OPL and/or Catalog Cut Per ConsY Man. 9-1. aG and Nsual Acceptance Per Const Man. 9-1. aC 9-14 4(7) 217 1910 S.Y. TOPSOIL TYPEA, 3 IN. DEPTH Type A Topsoil Action Materials, Spokane, WA Source, Soil Test Results, and Visual Acceptance per CM 9.1.9C 8.02.3(9) 19 218 290 S.Y. TOPSOIL, TYPE A, 12 IN. DEPTH Type A Topsoil (Swale) Action Materials, Spokane, WA Source, Soil Test Results, and Visual Acceptance per CM 9.1.9C 8.02.3(9) 34 it 219 10 L.F. CEMENT CONC. TRAFFIC CURB AND GUTTER Small Quantity Acceptance per CM 9.1.1A, Certified concrete tickets 8.093(1) ., 219.01 COMMERCIAL CONCRETE Commercial Concrete, 4000psI, Mix ID #321145 Central Pre -ME Sullivan Plant Al or Crestlwe Plant.Acceptance per Std. Spec. 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B 15 1 219. 02 CRUSHED SURFACING TOP COURSE Regded Concrete Crushed Surfacing Top Course Pro Regde, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per GM 9-9.5 303.9(3) 12 1(QPL) Need Field tests for Grading and Sand Equmalenw 219. 03 PREMOLDED JOINT FILLER Fibre ExparnswnJmnt Filler 1100-aear Concrete Cure WR Meadows, Hampshire IL OPL and/or Catalog Cut Per Const Man. 9-1aG and Nsual Acceptance Per Const Man. 9-1. aC 9-04.1 15 1(QPL) 219.04 CURING COMPOUND WR Meadows, Hampshire IL OPL and/or Const Man. 9-4.57 9-23.2 15 1(QPL) 8BK006, 881016, 8BM007, 9BA013 9BB003 9BC010, 8BM002, 7BH01S 9BE008, 9BD003, 9BE001, 9BH011 220 SJO L.F. CHAIN LINK FENCETYPE3 8.12 / / 220. 01 CHAIN LINK FABRIC 72"11 GA. GB W (2'9 Chain IJnk ERMA Southwestern Wire - Norman, OK Catalog Cut or Manufacturers Certificate per SYd. Plan and CUD 9-161(1)B 5 1 Received ............. Received 220. 02 TENSION WIRE ] Gauge Class 41.20 OZ Galvanwed Tension Wire Southwestern Wire - Norman, OK Catalog Cut or Manufacturers Certificate and GOO 9-161(1) 5 1 Received Received 220. 03 FENCE POSTS Post 23/8"x 8'8"S-40 Plpe IJne Post 4"s9'S-90 Pipe Wheatland Tube Catalog Cut or Manufacturers Cerbfcate.GMO 9-16 5 1 Received Received 220. 04 MISC FENCE HARDWARE Heavy Ternslon Band, Q" Heavy Ternslon Band, 23/8"s5/8" Hearne Steel AttepGrnre per OM 31.1D or ✓!sual Acceptance per Gv131.aCand L1M0 3161(1)D or9-162(1)H 5 Rerelved Rerelved 220. Q5\ COMMERCIAL CONCRETE Commercial Concrete Cenral Pre -ME -Spokane Valley, WA Acceptance per SYd. Spec 502.3(SJ 6-02.3(2)B, 6-02.3(5)B 5 1 221 1 EACH DOUBLE 19 FT. CHAIN LINK GATE Double 19 FT Chain Link Gate Northwest Fence Company - Spokane Valley, WA Catalog Cut or Manufacturer's Certificate per Std. Plan; Visual Acceptance and CMO 8.12 5.1 1 Received Received 221.01 MISC FENCE HARDWARE Q"Bulldog Hinges ADCManufac[uring Acceptance per CM 9-1.1 D or Visual Acceptance per CM 9-1. aC and CLAD9-161(1)D or9-16.2(1)H 5 Received Received 222 fi S.Y. CEMENT CONCRETE SIDEWALK Small Quantity Acceptance per CM 9.1.1A, Certified concrete tickets B.19 ///// 15 Spokane OTMLog Manual Exception ON¢@rtiflcate of Moteria s Origin required Print Dote January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT- EVERGREEN ROAD TO SULLIVAN ROAD Indicates Title or No Submittal To Date Indicates"Approved" Indicates"Conditionally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. old NO. CM-1223(005) Contract NO. 10-125 Protect CIP N0. 0268 Prime Contractor'. WM Winkler Bid Item Item Qty. Unit Material Product Manufacturer Specification Section RAM No. PAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? Status Remarks 222.01 \ COMMERCIAL CONCRETE Com martial Concrete, 4000ps1, MEID8321145 Central Pre -ME SLIIIvan Plant#1 or 0esttne Plant.Acceptance snag. perSM. Spec 6-02.3(5) 6-02.3(2)B, 6-02.3(5)B 15 1 arrant or 222. 02 CRUSHED SURFACING TOP COURSE Recycled Concrete Crushed Surfacing Top Course Pro Recycle, Spokane Valley WA 1 Acceptance Sample per 2000 Tons and per CM 965 303.9(3) 12 1(QPL) Need Field tests for Grading and Sand Equivalency 222. 03 CURING COMPOUND Fibre E:parsontwnt Filler 1100-Gear Concrete Cure WR Meadows, Ham psHre IL OPL and/or Const Man. 3457 9-23.2 15 1(OPL) 222.0Q PREMOLDED JOINT FILLER WR Meadows, Hamprhlre IL OPL and/or Catalog Cut Per Const Man. 9-1. aG and Nsual Acceptance Per Const Man. 9-1.aC 9-04.1 15 1(OPL) 8BK006, 8.016, 8BM007, 9BA013 9BB003 9BC010, 8BM002, ]BH01C; 9BE008, 9BD0039BE001, 9BH011 300 10 EACH BENCH Bench Green w/Black frame Wishbone Site Furnishings, Langley BC Proprietary item, Catalog Cut documenting that specified product is used. CMO Special 8.19.2(1) 3 1 Received 300. 01 VANDAL RESISTANT ANCHOR BOLTS Proprietary i2m, Catalog Cut documenting thatspeckged producHs used. CMG,Special 8.19.2(1), PLAN SHEET 1.01 3 1 Received 301 fi EACH TRASH RECEPTACLE Trash Receptacle Green w/ Black frame &blank flap Wishbone Site Furnishings, Langley BC Proprietary item, Catalog Cut documenting that that product is used. CMO Special 8.19.2(2) 3 1 Received 302 fi EACH 00G WASTE DISPENSER Dog Waste Dispenser: #1003-L 0ogipot, Orlando FL Proprietary item, Catalog Cut documenting that specified product is used. CMO Special 8.19.2(3) 3 1 Received 303 2 EACH BIKE RACK LBRGP•1 Wishbone Site Furnishings, Langley BC Proprietary item, Catalog Cut documenting that specified product is used. CMO Special 8.19.2(5) 3 1 Received / 400 1 LS. RESTROOM WATER SERVICE 7-15 400.01 \ POLY ETHYLENE PIPE Polyethylene Pipe Interstate Plastic Inc Pest Falls ID Catalog Cut Per Corsi M. 9-1.46 9-30.6(3)B 1 1 400. 02 PIPE BEDDING Recycled Concrete Pipe Bedding Pro Recycle, Spokane Valley WA Submh Gradation. Nsual Acceptance per Co. Manual 9-1 aC 303.12(3) 18 7 Need Feld tests for Grading and Sand Equivalency 400. 03 PIPE FITTINGS Malleable Iron Unions Ward Manufactnng, LLC, Blassburg PA Catalog Cut Per Const Man. 9-1. aG 9-30. 6(4) 18 11 400. 03 PIPE FITTINGS Malleable Iron Threaded Fittings Ward Manufactnng, LLC, Blassburg PA Catalog Cut Per Const Man. 9-1. aG 9-30. 6(4) 18 11 400. 03 PIPE FITTINGS Lead -Fee Bras Pipe Fittings Mer[ Bras, Geveland OH Catalog Cut Per Const Man. 9-1. aG 9-30. 6(4) 19 400. 04 CURB STOP NL BaII Style Curb Stop -]6101 AY McDonald, Dubuque lA Catalog Cut Per Const Man. 9-1. aG 9-30.6 18 000.CO\ DETECTIBLE MARKING TAPE Qin min w/label ProMne Safety Products LME=OPL or Catalog Cut. Vkual Acceptance per GV 9-1. aG SPEOAL 7-083(5)31518 Q 1 402 1 LS. FURNISH AND DELIVER PREFABRICATED RESTROOM Building Number CR.1279 CM Precast Products Approved Shop Drawings per Const. Man. 9.1.9F and CMO Special 8.26 fi.l 1 Received 403 1 LS. INSTALL PREFABRICATED RESTROOM Acceptance per Special Previsions 8.19 8.19 aQ301 \\CAUSHED TION GUSHED GRAVEL6TOPC COURSE) SIRFAdNGTOPCOURSE) Recycled Concrete Crushed Surfacing Top Course Pro Recycle, Spokane Valley WA lAttep[onre Sample per 2000 Tons and per CM 9-9.5 3Q3.9(3) 12 1(QPL) . . . Need Field tests for Grading and Sand Equivalency 404 1 L5. BUILDING POWER AND LIGHTING Catalog Cut Per Const. Man. 9.1.9G, Design Celts 8.19.1(2)A, 8.19.2(1), 8.20, 9.29 40001 \P✓CCONDUITSched. 80_1 A53BA121') A53BA12H 1' Centex Catalog Cut Per Const M. 9-1.46 9-29.1 ](Rev) 1 PVC CONDUIT Sched. 4062 UA9AF14 UA9Al2" Prime CDndu[ Catalog Cut Per Const Man. 9-1.46 329.1 ](Rev) QOQ.Ol PVC CONDUITSched. 803 16-49411610 2" 20'- 49411-0202" Prime Conduit Catalog Cut Per Const Man. 9-1. aG 9-29.1 ](Rev) 404.01 PVC CONDUITSched. 80_4 1" - (16 49408-16 20'49408- 2041. 25"-(1649409-10, 20' 49409-20415" - (10' 494010- 16 20' 49410-20), 26 (16 49411-10, 26494116. Carlon Catalog Cut Per Const Man. 9-1. aG 9-29.1 ](Rev) 40Q. 02 CONCRETE JUNCTION BOX -NPE1, 2 or Catalog Cut Per Const Man. 9-1. 46 9-29.26) QOQ.Q3\ UNDERGROUND ELECTRICAL CONDUCTORS THHN/THHWWire SouthwEe Catalog Cut Per Const Man. 9-1. aG 9-29.3 7(Rev) 16 Spokan�� M1Mbog Manual Exception ON¢@rtifl mate of Moteria s Origin required Print Date January 6, 2020 RECORD OF MATERIALS APPLEWAV TRAIL PROJECT— EVERGREEN ROAD TO SULLIVAN ROAD Indicates Tide or No Submittal To Date Indicates"Approved" Indicates"Oondltlonally Approved", Need Further Material Sampling Indicates "Missing Items", Need Additional Paperwork Indicates "Resubmit" Indicates Not Used Fed. Ad NO. CM-1223(005) Contract NO. 19 Protect CIP N0. 0268 Prime Contractor'. WM Winkler id Item V. Unit Material Product Manufacturer Specification Section RAM No. RAM/QPL Approval Code Mfg. Cert. of Compliance Cert. of Materiel Origin Mill Test Reports No. Samples Req. Req. Met? Accepts Current Status or Remarks QOQOQ \CONDUCTORS EQ UIPMENTGROUNDINGAND BONDING Ground Rods Eilro Catalog Cut Per CoruY Man. 9-1.46 8-20.3(9), 3293(2)A3 ](R J 8 Need LMO QOQ.OS GROUND ROD VAULT Ground Rod Vaults Catalog LL[Per CoruY Man. 9-l.aG ](R J 8 Need CMO Wilbert Precast QOQ.06\DE(ECTABLE UNDERGROUND WARNING TAPE Qln min w/label ProMne Safety Products LME=OPL or Ca[slog LLC VkualAttepGcnre per ON 9-laG 329.1(6J Q 1 aaa 07\ NON CONCRETE JUNCTION BOX (Gabon) Mfi. Certper Sbid Spec 1-0631ncluding an Independent TesLReport from a Nationally Recognized Testing Lab 9-29.26412 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 11, 2020 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Right -of -Way Acquisition Requirements GOVERNING LEGISLATION: 49 CFR Part 24; RCW 8.26; WAC 468-100 PREVIOUS COUNCIL ACTION TAKEN: Staff last presented an Administrative Report to Council on December 5, 2017. BACKGROUND: The Uniform Relocation Act (URA) - 49 CFR Part 24 is a federal law that establishes minimum standards for projects when acquiring real estate property or displacing persons from their homes, businesses, or farms. The URA applies to the acquisition, rehabilitation, or demolition of real estate property for federal or federally funded projects, even if there are no federal funds in a right-of-way phase of a project. The URA intends to: • Provide uniform, fair and equitable treatment of persons whose real property is acquired or who are displaced in connection with federally funded projects • Ensure relocation assistance is provided to displaced persons or businesses to lessen the emotional and financial impact of displacement • Ensure that no individual or family is displaced unless decent, safe, and sanitary housing is available within the displaced person's financial means • Help improve the housing conditions of displaced persons living in substandard housing • Encourage and expedite acquisition by agreement and without coercion Staff will discuss the URA requirements for federal -aid funded transportation projects. OPTIONS: Discussion Only RECOMMENDED ACTION OR MOTION: Discussion Only BUDGET/FINANCIAL IMPACTS: Discussion Only STAFF CONTACT: Gloria Mantz, Engineering Manager ATTACHMENTS: Presentation Right of Way Acquisitions Program Overview February 11, 2020 Gloria Mantz, PE Engineering Manager Bill Helbig, PE City Engineer Discussion Items Acquisition Fundamentals Residential Relocations Non -Residential Relocations Acquisition Examples 2 UNIFORM APPRAISAL STANDARDS FOR FEDERAL LAND ACQUISITIONS 2016 Spokane l�Valley Acquisition Fundamentals Property Rights Acquisitions Dedications Donations Purchase Types of Property Rights Deeded Property Permanent Easements Temporary Easements 3 Acquisition Fundamentals RCW Chapter 8.26, WAC 468-100, and Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (URA) Goal is to: Provide uniform, fair and equitable treatment Provide relocation assistance to lessen the emotional and financial impact of displacement Provide decent, safe, and sanitary housing within the displaced person's financial means Help improve the housing conditions of displaced persons living in substandard housing Acquisition Fundamentals Required if the project has any federal funds Sufficient property rights to construct, operate and maintain facility Just compensation for acquisitions and any damage Property Valuation (Fair Market Value) Highest and Best Use Uneconomic Remainder Cost to Cure Provide replacement housing for displaced residents Spokane .Valley Negotiations Present offer at fair market value by a Right -of -Way Agent No coercion Must be a win -win for City and Property Owner Fair Market Value established by: Administrative Offer Summary (up to $25,000 ) Based on confirmed comparable sales and must reflect the current market Acquisition must be uncomplicated Property owner can request an appraisal if value is over $10,000 Appraisal Reports For more complicated acquisitions and where the value is over $25,000 Must be conducted by a WSDOT Approved Appraiser Typically takes 1-2 months depending on appraiser's availability Report then must be reviewed and certified by a WSDOT approved review appraiser (2-4 weeks) The City has statutory obligation to negotiate in good faith Spokane Condemnation only used as last resort Valley 6 Relocations Types Residential Non -Residential Personal Property Only Handled by Relocation Specialist, cannot be the ROW Acquisition Agent Relocation Plan needs to be submitted and approved by WSDOT Residential Relocation Advisory Services Determine needs and special requirements Tenants Owner occupied Relocation Assistance Explain relocation process, entitlements, and payments Provide referral to comparable properties Ensure the availability of at least one comparable property Inspect relocation houses to ensure decent, safe and sanitary Written notice of maximum replacement housing entitlement at least 90 days before the required day to vacate 8 9 Residential Relocations Replacement housing must be: Functionally similar to present housing Decent, safe, and sanitary Not subject to unreasonable adverse environmental conditions Within financial means of the displaced person Location generally no less desirable with respect to utilities, commercial and public facilities Reasonably accessible to place of employment Spokane .Valley 10 Residential Relocations Replacement housing payment types: Price differential for owner occupants of 180 days or more Rent supplement for owner occupants and tenants of 90 days or more Down payment assistance for owner occupants of 180 days or more and tenants of 90 days or more Use or lose it Not considered income Spokane .Valley Residential Relocations Miscellaneous Costs Moving costs — self move, professional move or a combination Mortgage interest differential payments Incidental purchase expenses Inspection Fees Closing Costs 11 Non -Residential Relocations S iokane A #Va11ey 13 Non -Residential Relocation Advisory Services Determine relocation needs and preference for operation Explain relocation process, eligibility requirements, entitlements, and payments Explain substitute personal property and actual direct loss of tangible personal property Provide sources of assistance and technical help Written notice at least 90 days before the required day to vacate Provide information of suitable replacement Spokane Assist a business to become established Valley Non -Residential Relocation Payments Moving Costs Reestablishment Expenses Related Non-residential Eligible Expenses Related Moving Expenses Fixed Moving Payment S iokane A #Va11ey Non -Residential Relocation Payments Moving Costs - Self move, professional or combination Reestablishment expenses up to $50,000 Repairs or improvements to replace real estate property as required by code, federal, state or local law Modifications or tenant improvements to accommodate business operation Exterior signage to advertise business Paint, paneling or carpeting when soiled or worn Advertisement of new location Estimated increased cost for 2 years for items such lease fees, taxes, insurance premiums, or utilities 15 16 Non -Residential Relocation Payments Related Commercial Eligible Expenses Professional services to determine suitability of new location Impact fees and one-time assessments for anticipated heavy utility usage Utility connection from the adjacent ROW to the new location Related Moving Expenses Search expenses up to $2,500 Direct loss or purchase of substitute of personal property Licenses or permits required by the business Temporary storage Fixed Moving Payment or "In Lieu" $1,000 min up to $40,000 Based on average annual net earning for last 2 years Not eligible for other any other relocation expense S iokane A #Va11ey 17 ROW Process ROW Phase must be in the State Transportation Improvement Program (STIP) if project is regionally significant or has federal funds Obtain the following approvals: NEPA for federal projects Approximately 6 weeks for simple projects 6 to 12 months for complicated projects Right of Way Plan (60 percent design) Project funding estimate (6 weeks after ROW plan is developed) Relocation Plans if needed Personal Property, Residential or Commercial Relocation Obligate ROW funds Local Agency Supplement and Prospectus (3 to 5 weeks) Spokane Valley ROW Process Establish fair market value before negotiations begin Administrative Offer Appraisal Reports Negotiations Relocations Right-of-way Certification 18 Acquisition Examples Argonne Road (Broadway to Indiana) Street Preservation Project Update Pedestrian Ramps Small acquisition of 4 parcels at the corners 19 40' CATALDO AVE 12' h Ls al 1113.5' PROPOSED RIGHT OF WAY LINE SECTION LINE EXISTING RIGHT OF WAY LINE PROPERTY LINES L Oi a 0 50' 20 Acquisition Examples Pines & Grace Safety Project Scope Add turning lanes north and southbound lane Improve sight distance at the intersection Required acquisition from 8 parcels Property owner refused to reasonably negotiate Fair market value of the property was $4,116 Property owners initial counter offer was $75,000 Property owner final counter offer was $65,000 City chose not to pursue condemnation and redesigned project Project delayed 1.5 years Acquisition Examples Barker Rd Grade Separation Project 8 Property Owners + BNSF 17 Parcels Total 6 Successful Negotiations 3 Potential Condemnations 3 Commercial Relocations from Parcel 1 Personal Property Relocation from 1 Parcel Questions? UNIFORM APPRAISAL STANDARDS FOR FEDERAL LAND ACQUISITIONS 2016 22 S` "'okane ��Valley CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 11, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Homelessness Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: Spokane Housing Authority Update March 12, 2019; Presentation on Spokane Valley Homeless Funding March 26, 2019; Point in Time Count presentation June 4, 2019; Proposed Shelter Discussion August 13, 2019; Resolution 19-013 for SB 1406 Affordable Housing Sales Tax Rebate on September 3, 2019; Camping in Public Spaces Report October 15, 2019; First Reading Regulating Public Camping Ordinance October 29, 2019; Adopted Regulating Public Camping Ordinance on November 12, 2019; Update to Council on December 17, 2019. BACKGROUND: City staff have been developing a process for interacting with the homeless population in Spokane Valley, connecting the homeless to services, and enforcing camping regulations. This presentation goes over the progress in coordinating resources and implementing the process as well as discussing next steps. OPTIONS: Discussion regarding progress on homeless corrdination efforts. RECOMMENDED ACTION OR MOTION: N/A BUDGET/FINANCIAL IMPACTS: HHAA (Recording Fees) Funding through CDHAC for outreach services, shelter and supportive services. Initial commitment of $1,000 - $5,000 property storage, gloves, totes, signs, etc. STAFF CONTACT: Morgan Koudelka, Senor Administrative Analyst; Erik Lamb, Deputy City Attorney ATTACHMENTS: Presentation, Camping Ordinance, Regional Shelter Application and BOCC Resolution Draft — Policies still in development Spokane ��Va11ey� City of Spokane Valley Approach to Homeless Camping Three categories of homeless camps: 1. Camping on three city -owned properties that have permanent bans on camping: Balfour Park, CenterPlace/Mirabeau Meadow, and City Hall. 2. Camping on other City -owned property. 3. Camping on private property. * All three categories can include RV and car camping. Category 1: 1. Immediately contact campers as soon as City or police are made aware of them. 2. Inform of permanent ban on camping providing copy of ordinance, offer to connect with outreach services, and inform them they must leave immediately. 3. If camper refuses to move, police respond and issue citation, and trespass the individual from the property. Category 2: 1. Pass -along information to outreach team. 2. City team visits campers, distributes copy of camping ordinance, discusses City approach. 3. If camper is generating a lot of complaints, is in a very visible locations, creates a lot of conflicts with citizens and businesses, and is not cooperating with outreach services, then the City will enforce the camping regulations as soon as an alternative (shelter bed) is made available. Transportation to shelter will be provided if the camper desires to take advantage of that. 4. If camper is cooperating and working toward accessing housing, not causing conflicts, and is cleaning up after themselves, we will continue to work though outreach services to make progress toward obtaining housing and addressing other needs. Page 1 of 4 Draft — Policies still in development Category 3: 1. If complaint is from property owner and owner wants campers removed from property, police will respond and trespass individuals from property. If property owner allows continued access to property, SVPD will assign directed patrols to conduct follow-up visits to prevent return of campers and arrest any campers violating previous trespass order. 2. If complaints are from citizens from surrounding properties, staff will contact property owner to see if they will grant access to the outreach team. Based on initial outreach assessment and impact to surrounding neighborhood, staff will recommend course of action to property owner and coordinate with police to establish next steps. 3. If property owner refuses to grant access, does not cooperate, and does nothing to remove the campers from property, staff will coordinate with Code Enforcement and City Attorney's Office to determine if property owner is violating city code and whether the property can be pursued as a nuisance property. Taking Personal Property into Possession Homeless campers' personal property would be taken into possession under the following circumstances. 1. If the camper has failed to remove personal property by a designated deadline after that deadline has been posted at the location of the property. 2. If the camper refuses to move property from a city property with a permanent prohibition on camping or in an area that poses a significant risk of harm to any person. 3. If a homeless camper has been arrested and their encampment is on City property. Neither the jail nor the property room will accept anything beyond what can be carried on the body. 4. If the camper desires to go to a shelter but must leave some belongings behind. Process: 1. Staff including Code Enforcement will sort through the encampment and determine what is to be disposed and what is to be stored. 2. Photos will be taken and items logged on a property sheet 3. A declaration will be signed by a staff member and the property owner if possible. Identification of property owner will be included on property sheet if available. 4. Items will be transported to a storage unit and kept segregated from other property. Property will be labelled. 5. Information will be entered into the SmartGov database. 6. Property will be stored for 60 days. 7. Property can be recovered by property owner at City Hall during business hours. An appointment may be necessary if personnel are not immediately available to retrieve property. Page 2 of 4 Draft — Policies still in development Outreach Team The outreach team is comprised of trained professionals from SNAP (Spokane Neighborhood Action Partners) and Frontier Behavioral. This team interacts with homeless individuals and works to connect them to services. SNAP was awarded $143,841 for the 18-month period beginning Jan. 1, 2020, to expand outreach services in Spokane Valley and Spokane County. Goals of the Outreach Team • Establish trust with homeless individuals • Make sure basic survival needs are met without enabling poor choices • Learn about specific circumstances of each individual that lead to homelessness • Identify obstacles to exiting homelessness • Connect to services • Monitor progress toward acquiring housing and follow-up to make sure individuals stay in housing. • Identify gaps in services • Utilize coordinated entry, HMIS, and SPIDAT Assessment Tool to access services Geiger Work Crews Utilizing an existing annual City clean-up contract, Geiger crews are utilized for homeless camps in the following manner. • For existing camps that are cooperating with outreach services and working toward exiting homelessness, Geiger crews will go by weekly and pick up trash that campers have collected. • For abandoned camps, staff including code enforcement will inspect and determine if a notice should be posted and will determine if anything should be stored and then let Public Works know when the remaining items can be disposed of. • For camps on non -City property, property owners will be told the City cannot give legal guidance, they may want to consult their own lawyer regarding what to throw away, but we will encourage clean-up of the property. Geiger would of course be an option at the private property owner's expense. Page 3 of 4 Draft — Policies still in development Steps Taken • Formed Spokane Valley Huddle Team including Code Enforcement, City Attorney's Office, Public Works, SVFD, SVPD, Mental Health Co -Response Teams, and Outreach Team. Team will meet weekly or as needed to compare information, monitor progress of camps and individuals, and coordinate next steps. • Secured storage unit • Set-up SmartGov to serve as encampment database • Developed No -Camping Notice and Property Log • Identified staff task assignment • Identified SVPD contact point for homelessness • Developed single point of contact for homeless issues at City. • Directed police homeless contact information to be forwarded to City contact. Next Steps • Determine back-ups for property storage. • Attend roll -call for SVPD Patrol to provide guidance and direction. • Develop standard operating procedures in parallel with SVPD for consistent response to homeless. • Install permanent updated no camping signs at three properties with permanent ban on camping and at all parks and trailheads. • Educate public on appropriate ways to help the homeless without enabling bad behavior and poor choices. • Continue to work with City of Spokane and Spokane County on regional shelter. • Provide summary information on homeless individuals in Spokane Valley to Council, and present options to best address the homelessness problem in our community. Goal Long-term camping in areas not designed for camping and without adequate facilities compromises the health and safety of the community and places the homeless individuals in vulnerable situations. Our goal is to connect every homeless individual with local ties to services and assist them with working toward acquiring permanent housing. Page 4 of 4 CITY OF SPOKANE VALLEY SPOICANE COUNTY, WASHINGTON ORDINANCE NO. 19-019 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING A NEW CHAPTER 7.50 TO THE SPOKANE VALLEY MUNICIPAL CODE REGARDING REGULATION OF CAMPING ON PUBLIC PROPERTY, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley is a non -charter optional code city as provided in Title 35A RCW and incorporated under the laws of the state of Washington; and WHEREAS, pursuant to Article XI, Section 11 of the Washington Constitution and RCW 35A.11.020, the City of Spokane Valley (City) is authorized to regulate public property, .including City Hall, CenterPlace, parks, public rights -of -way, and all other public property within the City; and WHEREAS, camping on public properly, including City Hall, CenterPlace, parks, public rights -of - way, and other public property, is a public health and safety concern due to interference with other intended uses, such as daily operations of the City, events at CenterPlace, pack recreational activities, pedestrian, bicycle and vehicular traffic, and other public uses; and WHEREAS, camping without adequate sanitation services, such as sewer, water, and garbage, presents a public health and safety concern due to increased risk of spread of disease and potential for citizens contracting illnesses; and WHEREAS, public property is intended for, and should be, available to the public for its intended purposes, including daily City operations, parkrecreational use, pedestrian, bicycle and vehicular transportation, and other public areas; and WHEREAS, catnping in such public areas does not allow the public to use those areas for the intended purposes; and WHEREAS, camping should only occur in designated campgrounds with proper facilities; and WHEREAS, pursuant to Martin v. City of Boise, 920 F.3d 584 (9°i Cir. 2019) the Ninth Circuit Court of Appeals (1) determined that the United States Constitution prohibits imposition of criminal penalties for sitting, sleeping, or lying outside on public property, on homeless individuals who could not obtain shelter; and (2) identified that ordinances prohibiting sitting, lying, or sleeping outside at particular tunes or in particular locations inay be constitutionally permissible since other public space would still be available, regardless of available shelter space; and WHEREAS, the City Council hereby finds that the regulatory requirements established by the proposed amendznents are necessary for the preservation of the public peace, health, safety, and welfare. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Findings. The City Council hereby finds that the recitals set forth above are hereby adopted as findings for this Ordinance and incorporated herein as such. Section 2. Adoption. Title 7 SVMC is hereby amended by adding a new chapter, to be designated "Chapter 7.50 Regulating Public Camping," as set forth below: Ordinance 19-019 Regulating Public Camping Page 1 of 5 7.05.010 Purpose. It is the purpose of this chapter to prevent harm to the health and safety of the public and to promote the public health, safety and general welfare by keeping public streets, sidewalks, parks, and otherpublic property within the City readily accessible to the public, and to prevent use of public property for camping purposes or storage of personal property which interferes with the rights of others to use the areas for the purposes for which they were intended. 7.50.015 Definitions. The following definitions are applicable in this chapter unless the context otherwise requires: "camp" means to pitch, erect or occupy camp facilities, or to use camp paraphernalia or both for the purpose of, or in such a way as will facilitate remaining overnight, or parking a camper, recreational vehicle, trailer, or other vehicle for the purpose of remaining overnight. "camp facilities" include, but are not limited to, tents, huts, temporary shelters, campers, recreational vehicles, or trailers. "camp paraphernalia" includes, but is not limited to tarpaulins, cots, beds, sleeping bags, hammocks or cooking facilities and similar equipment. "contraband" means any property that is unlawful to produce or possess. "litter" shall have the same meaning as used in RCW 70.93.030(6) and (11) as adopted or may be amended. "park or park facility" means any real property, building, structure, equipment, ,sign, shelter, swimming pool, vegetation, playground, or other physical property owned or controlled by the City for park purposes. Park or park facility includes all associated areas, including but not limited to parking lots for parks and pools. "personal property" means an item that is: 1. reasonably recognizable as belonging to a person; 2, in its present condition has apparent utility and/or value; and 3. is not hazardous or unsanitary; "right-of-way" shall have the same meaning as is stated in SVMC Appendix A. "solid waste" shall have the same meaning as used in RCW 70.95.030(22) as adopted or may be amended. "store" means' to put aside or accumulate for use when needed, to put for safekeeping, to place or leave in a location. "trail" means a public path constructed for the primary. purpose of allowing recreational non- motorized transportation. The City currently has two -trail systems, the Centennial Trail and the Appleway Trail. "unauthorized encampment" means two or more camp facilities in an identifiable area which appear to be used for unlawful camping. For purposes of this chapter an identifiable area includes areas Ordinance 19-019 Regulating Public Camping Page 2 of 5 where the camp facilities are in sight of each other and/or areas where each camp facility is located within 300 feet of another structure. 7.50.020 Unlawful camping. It is unlawful for any person to camp in the following areas, except as otherwise provided by the Spokane Valley Municipal Code or where specifically designated by the owner of such property: A. Any right-of-way; B. Any trail, park, or park facility; C. Any publicly -owned parking lot or publicly -owned area, improved or unimproved; or D. Any public area where camping obstructs or interferes with the intended public use of the property. 7.50.025 Storage of personal property in public places. It is unlawful for any person to store personal property, including camp facilities and camp paraphernalia, in the following areas, except as otherwise provided by the Spokane Valley Municipal Code: A. Any right-of-way; B. Any trail, park, or park facility; C. Any publicly -owned parking lot or publicly -owned area, improved or unimproved; or D. Any public area where storage of personal property obstructs or interferes with the intended public use of the property. This section shall not apply to vehicles, including trailers, recreational vehicles, and campers, which are unoccupied and parked in rights -of -way, unless otherwise prohibited by law. 7.50.030 - Unauthorized encampments. Upon a determination by law enforcement that an area constitutes an unauthorized encampment, the personal property, camping paraphernalia, camp facilities, and all other property, contraband, litter, and solid waste may be removed subject to the following provisions: A. If the unauthorized encampment is on park or park facilities, City Hall, or is at a location which results in a significant risk of harm to any person, then police may immediately remove any personal property, calnping paraphernalia, carnp facilities, and all other property, contraband, litter, and solid waste, which shall be stored in the same manner as set forth in SVMC 7.50.030(B)(2). B. Prior to removing property from an unauthorized encampment on public property other than park property or park facilities, City Hall, or at a location which results in a significant risk of harm to any person, the following shall occur: 1. The City shall post at least a 48-hour advanced notice, which shall include the following: a. The address or location of the unauthorized encampment; b. A statement that camping in the area is prohibited by SVMC 7.50.020, 7.50.025, and/or 7.50.030; c. A statement that any individual continuing to use the area for unlawful camping may be subject to criminal penalties pursuant to chapter 7.50 SVMC. d. A statement that any personal property, camping paraphernalia, camp facilities, and all other property, contraband, litter, and solid waste remaining at the encampment after the notice period is subject to removal by the City. Ordinance 19-019 Regulating Public Camping Page 3 of 5 2. At the end of the 48-hour notice period, any personal property, camping paraphernalia, camp facilities, and all other property, contraband, litter, and solid waste may be removed by City personnel or agents thereof. a. Any personal property that is removed shall be stored by the City for at least 60 days prior to being disposed. b. Notice of where personal property removed from the encampment may be claimed shall be posted at the location. c, lfthe name and contact information for the owner of a particular item of personal property can reasonably be identified, the City shall attempt to contact the identified owner and provide notice that the item has been removed and how to claim the item. d. Any contraband located at the encampment shall be seized and properly disposed or retained as evidence of criminal activity. e. Any litter or solid waste found at the encampment shall be properly disposed. C. Any individual who receives a notice under this section, or whose property is removed from an encampment, has a right to meet with the City Manager or designee to raise any concerns, objections, or extenuating circumstances. At the conclusion of the meeting, the City representative shall prepare a written decision detailing the individual's concerns, as well as the City's response. Notice and procedure to set up a meeting shall be posted at or near the encampment site. 7.50.040 - Penalty for violations. Violation of any of the provisions of chapter 7.50 SVMC is a misdemeanor, and shall be punished upon conviction of such violation by a fine of not more than $1,000 or by confinement not to exceed 90 days, or by both such fine and confinement. 7.50.050 Enforcement suspended. Except as otherwise provided in this section, enforcement of criminal provisions of this chapter shall be suspended any time there is no space or beds available in regional homeless shelters that accept patrons from the City, to the extent such available space or beds are required by law. In such circumstances, all provisions of this chapter shall continue to apply to camping, storage of personal property, including camp facilities and camp paraphernalia, and unauthorized encampments at the real property containing City Hall (Spokane County parcel number 45201,0122) Balfour Park (Spokane County parcel nurnbeis 45174.9061, 45174.9062, 45174.9031, and 45174.9059), and CenterPlace/Mirabeau Meadows (Spokane County parcel number 45105.9010). 7.50.060 Severability. If any portion of this chapter, or its application to any person or circumstances, is held invalid, the validity of the chapter as a whole, or any other• portion thereof, or the application of the provision to other persons or circumstances is not affected. Section 3. Other sections unchanged. All other provisions of Title 7 SVMC not specifically referenced hereto shall remain in full force and effect. Section 4. Severability. if any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or Ordinance 19-019 Regulating Public Camping Page 4 of 5 unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this 12th day of November, 2019. AT ES Christine Bainbridge, Approved as to F rin: Office oflthe City rney Date of Publication: // Z2 —. / Effective Date: Ordinance 19-019 Regulating Public Camping Page 5 of 5 A. Project/Activity Summary Completed by rculton@spokanecounty.org on 11/20/201911:32 AM Case Id: 10068 Name: City of Spokane - Regional Targeted -Capacity Address: 808 W Spokane Falls Blvd A. Project/Activity Summary Please provide the following information A.1. Organization Name: City of Spokane A.2. Organization Type: Cities and Towns within Spokane County (including City of Spokane) MAIN CONTACT A.3. Main Contact First Name: Tija A.4. Main Contact Last Name: Danzig A.5. Main Contact Title: Homeless Programs Manager/ Interim Senior Manager, Community Housing and Human Services A.6. Phone: 5096256052 A.7. Main Contact Email tdanzig@spokanecity.org ALTERNATE CONTACT A.8. Alternate Contact First Name: Tim A.9. Alternate Contact Last Name: Sigler A.10. Alternate Contact Title: Interim Director, Community Housing and Human Services A.11. Alternate Contact Phone: 5096256055 A.12. Alternate Contact Email: tsigler@spokanecity.org Printed By: Tami Hennessy on 11/21/2019 1 of 10 Neighborly Software A.13. Mailing Address: 808 W Spokane Falls Blvd Suite 600 (CHHS) Spokane, WA 99201 A.14. Physical Address: 808 W Spokane Falls Blvd Suite 600 (CHHS) Spokane, WA 99201 A.15. Proposed Activity: Emergency Shelter A.16. Project Location: 2717 N Hogan, Spokane, WA A.17. HHAA Funds Requested: $ 749, 607.00 A.18. Estimated Unduplicated Beneficiaries MFI% Estimated Number 0-30% 360 31-50% A.20. Organization's Federal ID #: 91-6001280 A.21. Organization's DUNS #: 115528189 A.22. Current Registration in System for Award Management (SAM)? Yes A.23. SAM Renewal Date: 12/26/2019 Printed By: Tami Hennessy on 11/21/2019 2 of 10 Neighborly Software B. Proposed Project/Activity Information Completed by tdanzig@spokanecity.org on 11/20/2019 10:36 AM Case Id: 10068 Name: City of Spokane - Regional Targeted -Capacity Address: 808 W Spokane Falls Blvd B. Proposed Project/Activity Information Please provide the following information HOMELESS PLAN OBJECTIVES ADDRESS: CHECK ALL THAT APPLY ❑ Homeless Prevention Singles ❑ Homless Prevention Families RIEmergency Shelter O&M ❑ Temporary/Transitional Housing O&M ❑ Support Service for formerly homeless in permanent supportive housing ❑ Support Services for formerly homeless able to "move on" from PSH ❑ Outreach B.1. Project/Activity Description (use this space to describe the specific assistance/activity HHAA will fund Based on national best practice and local data on shelter interventions that achieve the greatest outcomes for their clients, the Spokane City/County Continuum of Care (CoC) has recommended to support the addition of new "targeted - capacity" shelter projects. These targeted -capacity shelters tend to have a capacity of 40 to 100 people and offer targeted services to meet the individual needs of those accessing them (e.g. young adults, seniors, etc.) and that operate full time. Unlike night -by -night shelters, where people must queue every night to see if they have a place to sleep, targeted -capacity shelters are continuous stay shelters (accessed through Coordinated Entry, with stays of up to 90 days to improve stabilization) with wrap -around services to meet the specific needs of the patrons, including case management and housing -focused support services. The City of Spokane has committed five years of funding to this project but there is a need for support from Spokane County in order to make this an intervention that is part of a regional solution to addressing needs of our most vulnerable. As such, County HHAA funds would support approximately one-third of the total shelter operations, which is a targeted -capacity shelter for 60 adult men and women experiencing homelessness. With an average stay of 90 days, we can anticipate serving approximately 360 people during the 18- month award period. Given existing data, the model should improve exits to permanent housing and stabilization, reduce recidivism rates, and improve the health and safety of the community with reduced cost and impact. These specific project activities are outlined below but, at a minimum, would ensure that County beneficiaries are receiving holistic, wraparound care that is aligned with the improvements and movement for performance -based services in the homeless crisis response system. Finally, local data indicates the need for shelter to accommodate people experiencing homelessness from the County, and there is significant public support for beneficiaries to have access to this type of shelter space. B.2. Project/Activity Management (Use this space to describe how activity is conducted) This project, which will be implemented by The Salvation Army of Spokane, will utilize a phased model designed to Printed By: Tami Hennessy on 11/21/2019 3 of 10 Neighborly Software reduce homelessness and assist single adult men and women by providing a full continuum of housing and supportive services through one point of entry. The first phase of the project will provide continuous stay shelter for up to 60 adults (at any given time, more throughout the year) who are homeless and are ready to make changes that will lead to stability and permanency in their lives. These adults will be referred to this program through Coordinated Entry, based on eligibility criteria for the project. Guests will have an assigned bed with bedding and under bed storage. Participants of this program will be provided with case management; employment assistance; housing search assistance; life skills training and support; meals; transportation to appointments, meetings, medical and mental health treatment; and other targeted services as outlined in the case management plan that is designed during intake. The Salvation Army thrift store vouchers will be available for guests in need of clothing and household items. The second phase of this project is designed for participants showing a willingness to work through their client -focused case management plan and work towards achieving stability, progress, and permanent housing. In this phase, guests will have a private cubicle with a bed, bedding, and under bed storage. In theory, these guests are those who have gained employment and need access to further job coaching, transportation, and classes/supports (e.g. chemical dependency) in order to achieve their longer -term goals. Meals will be provided. This phase of the program is 45 days with possible extensions, if needed for guests to obtain permanency. The facility will also have access to private hygiene services, including locking stall showers for shelter guests, clean towels, and hygiene supplies. In additional to already listed shelter components, all guests will have access to services through the daytime service center, which will operate like an EnVision Center focused on supports for people experiencing homelessness. The Salvation Army's Day Center will offer homeless adult men and women a comprehensive suite of recovery programming designed to help residents suffering from mental illness, chemical addiction, multiple relapses, incarceration, histories of abuse, abandonment and isolation, and functional and vocational disabilities to get back on their feet. This Day Center is intended to provide access to the following: (1) assistance replacing personal documents such as a Social Security Card, Birth Certificate, or state ID or license; (2) search and application assistance for housing and jobs; (3) free cell phone applications; (4) classes (e.g. life skills and financial literacy); (5) flexible funds for rent, bus fares, medications, and/or utilities; (6) support with applying for housing vouchers; (7) connections to benefits (food stamps, fuel assistance, SSI/SSDI, VA benefits, etc.); (8) GED and college preparation; (9) addiction recovery service connections; and (10) access to rotating service providers scheduled to offer additional supports based on the client's individualized needs. It is anticipated that this type of wraparound supportive service space will reduce lengths of time in shelter, improve stabilization, reduce recidivism/returns to homelessness, reduce cost to the system, and improve the overall health and well-being of guests and the community. B.3. Project/Activity Outcomes (Use this space to describe how assistance and intake forms are tracked for privacy, compliance and record keeping) As more projects contribute data to the HMIS, the depth and scope of knowledge continues to increase. This local data, alongside best practice research from around the country, has led to the design of data -driven programs. The City of Spokane has moved towards performance -based funding in its most recent five-year funding cycle for state and local funds. As part of this, the City of Spokane released a Performance Management Plan that was approved by the CoC Board. The Performance Management Plan utilizes system performance metrics and sets both minimum performance standards, as well as performance targets for all homeless service projects. As outlined in the plan, quarterly performance reports will be shared with the CoC Board and will be posted on the City of Spokane's website. Funding decisions will be made, in part, based on performance achieved by projects on an annual basis, ensuring that the community is investing in interventions that are meeting or exceeding outcomes for our system. For targeted -capacity emergency shelters (ES), this includes measuring the following: (1) Length of Time Homeless in ES (minimum performance standard = 90 days, system performance target = 30 days), (2) Exits to Permanent Housing (PH) (minimum performance standard = 55% of persons will move into PH at exit, system performance target = 80% will move into permanent housing at exit), (3) Returns to Homelessness (minimum performance standard = no more than Printed By: Tami Hennessy on 11/21/2019 4 of 10 Neighborly Software 20% of adults who exited PH will return to homelessness within two years of exit, system performance target = No more than 10% of adults who exited PH will return to homelessness within two years of exit), and (4) Average Rate of Utilization (minimum performance standard = average numbers of persons enrolled in ES projects per night will represent no Tess than the 85% of projects' total bed inventory, system performance target = average numbers of persons enrolled in ES projects per night will represent no less than the 95% of projects' total bed inventory). As for the oversight and management of the project from the City's level, the City of Spokane has been recognized for its significant achievements in fiscal oversight and project monitoring through its 2019 designation by the Department of Housing and Urban Development (HUD) as a Unified Funding Agency (UFA) (one of only ten nationally and three in 2019). This designation means that HUD believes the City of Spokane, operating as the Collaborative Applicant for the Spokane City/County Continuum of Care, has the highest standard of oversight, monitoring, and project management, along with a distinguished and sophisticated system for tracking compliance and for maintaining records. Furthermore, the policies and procedures of the City of Spokane exceeded the expectations of HUD and ensure the funds will be well managed. B.4. Project Alternatives if not fully funded: Without funding from the County, this project will not be able to come to fruition in its anticipated state. The City of Spokane has committed $750,000 for 18-months ($500,000 annually for five years, total commitment of $2,500,000), which has been the bedrock of this project and embedded in the City's five-year funding portfolio. This is approximately one-third of the necessary funds to implement annually. As such, local business, philanthropy, and private funders have mobilized to bring forward an additional $750,000 for 18-months ($500,000 annually, total commitment of $2,500,000), with the requirement for this contribution being that the County matches the allocation in order to make the project whole. Without the County's full support, those resources will be lost. As such, at this time, the County's commitment to providing match funding for the project is necessary. Printed By: Tami Hennessy on 11/21/2019 5 of 10 Neighborly Software C. Budget Narrative/Funding Sources Completed by tdanzig@spokanecity.org on 11/20/2019 10:39 AM Case Id: 10068 Name: City of Spokane - Regional Targeted -Capacity Address: 808 W Spokane Falls Blvd C. Budget Narrative/Funding Sources Provide the basis for the HHAA portion of the budget. The reasoning (or method) for allocation and division of costs among multiple funding sources should also be discussed. PROVIDE THE BASIS FOR THE HHAA PORTION OF THE BUDGET. THE REASONING (OR METHOD) FOR ALLOCATION AND DIVISION OF COSTS AMONG MULTIPLE FUNDING SOURCES SHOULD ALSO BE DISCUSSED. C.1. Personnel Costs: (list according to % of FTE positions and job duties) This budget line is for one-third the costs associated with hiring more than 50 new employees, inclusive of case managers, shelter supervisors, janitorial staff, cooks, drivers, and specialized staff, as well as a portion of administration costs for existing employees. These staff are responsible for the overall operations of the shelter, including day center operations, overnight staff, maintenance, supportive services, data entry and analysis, and project oversight. Their role is to ensure performance -based outcomes and service delivery. The budget line to cover indirect cost covers the standard fee for The Salvation Army of Spokane's department headquarters, payroll, financial auditing and control, legal fees, human resource assistance, and development services. The City of Spokane is not requesting additional funds to cover its administrative oversight of the project, but rather committing 100% of County HHAA funds to the program. C.2. Operating Costs: Operating costs include one-third of employee wages and benefits, professional fees (accounting, payroll, computer fees, etc.), supplies (laundry and meals for a year, bed bug mat covers, animal crates, etc.), telephone/internet, equipment, utility costs (including general maintenance and snow plowing), transportation, and other costs associated with operating a 24/7 shelter). C.3. Professional Services: Professional services are not being requested in this budget, as contractors are not anticipated for the operations of this project. Rather, full-time staff will be on -site to support holistic and wraparound services. Additional specialized professional services will utilize the HUD EnVision Center model, whereby staff are connected to the shelter through service delivery at this centralized location where clients are accessing multiple supports but are not on the payroll. C.4. Basis of Allocation: The request is for Spokane County to support one-third of all costs, in accordance with beneficiaries served and a regional commitment to supporting collaborative solutions. C.S. Other sources of funding for this project/activity: Funding Source Loan or Grant Funding Amount Funding Status Date Available Funding Restrictions City of Spokane General Fund Grant $750,000.00 Committed 01/01/2020 None Local Grant $750,000.00 Pending Available only with Printed By: Tami Hennessy on 11/21/2019 Neighborly Software 6 of 10 County Match $1, 500,000.00 C.6. Discuss the effect on the project/activity if other "uncommitted" funds are not received: Without County funding, the other uncommitted funds will be retracted, as those other partners have stated that a true regional partnership for this shelter, inclusive of funding, is required. C.7. Click HERE to download the budget spreadsheet. Re -upload the completed document. IZI Budget Spreadsheet *Required 2020 HHAA budget.doc Printed By: Tami Hennessy on 11/21/2019 7 of 10 Neighborly Software Spokane County HOMELESS HOUSING ASSISTANCE ACT (HHAA) D. 1. Project/Activity Budget - **18-Month BUDGET**List all project costs and the amount of each different funding source allocated to costs. Project budget must include the entire project, even if HHAA is only funding a portion of the activity. Compute and enter the portion of the total that is proposed to be allocated to HHAA funds and the % of the total to all other funds. An organizational budget may additionally be requested. (NOTE: DOUBLE- CLICK ON SPREADSHEET TO ACTIVATE) 1 2 3 4 5 6 7 r ��£� � , £ r f a t z i�XT f£ y111� £ rt£ moo$' � �'►�tttr� `D�ekl�eVgIIui�{Jihet ` , ' s..:r.u.,��_. _..�.t. w, •,,.�_.... Gty Other Locai ,�. �A. �.�. � �� . ��..,, .�.�� «�.� � �.�� Personnel Costs Salaries $1,068,862 $356,287.33 33% $356,287.33 $356,287.33 66% Benefits $368,556 $122,852 33% $122,852 $122,852 66% Taxes Other Identify) . Siulitotarl Pei oiii el Gists : ; : $1,437,418 $479,139 33% $479,139 $479,139 $0 66% Operating Costs: $0 33% $0 $0 66% Rent/Lease $0 Utilities $57,357 $19,119 33% $19,119 $19,119 66% Telephone $20,000 $6,667 33% $6,667 $6,667 66% Postage $450 $150 33% $150 $150 66% Supplies $3,847 $1,282 33% $1,282 $1,282 66% Mileage $10,585 $3,528 33% $3,528 $3,528 66% Insurance/maintenance $26,000 $8,667 33% $8,667 $8,667 66% Si0. t(iT (• 1/4i ligtis :: ' : - : :: : $118,239 $39,413 33% $39,413 $39,413 $0 66% Project Delivery. Direct Client Assistance $55,500 $18,500 33% $18,500 $18,500 66% Case Management $152,173 $50,724 33% $50,724 $50,724 66% Support Services $114,715 $38,238 33% $38,238 $38,238 66% giYb'totarl; :43eai'ii4. ; i ; ' ; ; :: $322,388 $107,463 33% $107,463 $107,463 $0 66% Adnnistrative Costs: $73,500 $24,500 33% $24,500 $24,500 66% Administrative Costs Indirect Costs $293,902 $97,967 33% $97,967 $97,967 66% Training $3,375 $1,125 33% $1,125 $1,125 66% Other (Identify) $0 0 33% $0 $0 66% 3',$kaf,a:4 ii.iiinW 0:.•••.iiii.: $370,/// $123,592 33% $123,592 $123,592 $0 66% TOTAL (all categories) $2,248,822 $749,607 33% $749,607 $749,607 $0 66% D. Additional Information/Prioritization Completed by tdanzig@spokanecity.org on 11/20/201910:42 AM Case Id: 10068 Name: City of Spokane - Regional Targeted -Capacity Address: 808 W Spokane Falls Blvd D. Additional Information/Prioritization Please provide the following information D.1. Additional Information: Emergency or low -barrier shelters play an important role in a crisis response system, providing beds on a first come, first served basis, to any person experiencing homelessness. The City -funded emergency shelter system is Housing -First and includes housing -focused services by population type. Combined with other public and private funded shelters, the current emergency shelter system offers shelter options for single adults (households without children), families, and minor youth. In 2019, there has been an increased focus on offering a different kind of shelter solution for all populations. "Targeted - capacity shelters", with services tailored to meet the specific needs of sub -populations in order to rapidly move clients from shelter into permanent housing, are being supported by the Spokane City/County Continuum of Care as a strong solution to challenges we have faced in the homeless crisis response system. This includes offering more diverse shelter spaces, to include both night -by -night and continuous stay shelters. Over the next five years, there is an intention to bring new shelters online for key populations that have challenges accessing the existing shelter system or who are particularly vulnerable (e.g. LGBTQIA+, young adults, couples, and seniors). There is continued need for regional solutions for emergency shelter, including a strategically located space that could meet the holistic needs of those throughout the region. This project is a step towards regional solutions for people experiencing homelessness. The need for a regional shelter and to better collaborate and align interventions that serve and are supported by all municipal partners is called out in the 5-Year Strategic Plan to Prevent and End Homelessness, which was adopted by the Board of County Commissioners on November 18, 2019 and by the Continuum of Care Board on November 20, 2019. Finally, the selection of The Salvation Army of Spokane to operate this shelter was a regional one. In June 2019, the City of Spokane released an RFP for a new shelter operator. In July 2019, an ad -hoc subcommittee of the Continuum of Care was tasked with scoring the applications. This review panel included membership from the CoC's Funding and RFP Committee (which is tasked with evaluating project performance on an annual basis and making funding recommendations to the CoC Board), as well as the CoC Board's regional partners (including City of Spokane, City of Spokane Valley, and Spokane County representatives). This committee unanimously selected The Salvation Army of Spokane to operate this critical new intervention, demonstrating broad regional support for their application and the proposed work. D.2. If submitting more than one application, please prioritize: Printed By: Tami Hennessy on 11/21/2019 8 of 10 Neighborly Software E. Required Documents Completed by tdanzig@spokanecity.org on 11/18/2019 5:26 PM Case Id: 10068 Name: City of Spokane - Regional Targeted -Capacity Address: 808 W Spokane Falls Blvd E. Required Documents Please provide the following information COOverall Agency Budget *Required City of Spokane 2019 Budget.pdf 121 Current Audit or Financial Statement *Required City of Spokane FY 2018 Audit Report.pdf Printed By: Tami Hennessy on 11/21/2019 9 of 10 Neighborly Software Submit Completed by tdanzig@spokanecity.org on 11/20/2019 10:53 AM Case Id: 10068 Name: City of Spokane - Regional Targeted -Capacity Address: 808 W Spokane Falls Blvd Submit Please provide the following information ElThe signature below certifies that the applicant will conduct the proposed activity/project in the location, manner, time, and within the budget presented. The applicant also promises that HHAA funds will be used only to reimburse those eligible costs described in the approved project budget. The signature further certifies that the proposed activity/project meets a high priority goal in Spokane County's current Consolidated Plan as well as the requirements set forth in the Funding Policies. Electronic Signature Tija Danzig Electronically signed by tdanzig@spokanecity.org on 11/20/2019 10:53 AM Printed By: Tami Hennessy on 11/21/2019 10 of 10 Neighborly Software No. BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF EXECUTING A RESOLUTION TO APPROPRIATE HOMELESS HOUSING AND ASSISTANCE ACT (HHAA) FUNDS AND FOR INITIATING AN AGREEMENT BETWEEN SPOKANE COUNTY COMMUNITY SERVICES, HOUSING, AND COMMUNITY DEVELOPMENT (CSHCD) DEPARTMENT AND THE CITY OF SPOKANE FOR THE PURPOSE OF FUNDING A REGIONAL TARGETED -CAPACITY EMERGENCY SHELTER FOR THE PERIOD OF JANUARY 1, 2020 THROUGH DECEMBER 31, 2025 RESOLUTION WHEREAS, the Board of County Commissioners of Spokane County, Washington, pursuant to Revised Code of Washington, Section 36.32.120(6), has the care of county property and the management of county funds and business; and WHEREAS, the Board of County Commissioners appointed the Community Services, Housing, and Community Development (CSHCD) Department to administer revenue resulting from the Homeless Housing and Assistance Act (HHAA); and WHEREAS, the City of Spokane submitted an application based on a Request for Proposals (RFP) administered by the Spokane County CSHCD Department for the 2020 HHAA funding allocation. On December 12, 2019, the Spokane County Housing and Community Development Advisory Committee (HCDAC) reviewed all eligible applications; and WHEREAS, the HCDAC unanimously passed a motion to remove the City of Spokane's regional targeted capacity shelter operations application from consideration for the current HHAA RFP funding allocation based on its size and content, and the fact that it is beyond the intent of the RFP in scope and is requesting a five (5) year funding commitment which exceeds the entire HHAA RFP funding amount; and WHEREAS, in order to support a regional effort to end homelessness, Spokane County desires to appropriate funds to, and contract with, the City of Spokane for a Regional Targeted Capacity Emergency Shelter's operations and maintenance for a five (5) year period from January 1, 2020 through December 31, 2025, as recommended by the Spokane County CSHCD Director and supported by the HCDAC; and WHEREAS, the CSHCD Director's recommendation is for a five (5) year commitment to help support funding the regional shelter's operations and maintenance costs in the amount of Five Hundred Thousand Dollars ($500,000.00) annually, not to exceed Two Million Five Hundred Thousand Dollars ($2,500,000.00) for the five (5) year period; and WHEREAS, the five (5) year commitment is contingent based on the ongoing availability of the CSHCD Department's HHAA funding, the ongoing availability of homeless funding from the City of Spokane and private resources, the City of Spokane working collaboratively with the City of Spokane Valley and Spokane County partners on final location selection, ensuring the regional Page 1 of 2 service assurances are met in that the shelter is accessible and available to all Spokane County residents, including the provisions of transportation needs, adequate bed space and reasonable/secure storage of personal property for individuals served, necessary Interlocal Operating Agreements are in place, and the facility is ready and operational prior to the release of the funding. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Spokane County that funding be approved for City of Spokane, as described above, and to initiate a corresponding agreement; and BE IT FURTHER RESOLVED, that this resolution constitutes authority for the Chair of the Board, or a majority of the Board of Spokane County Commissioners, the Chief Operating Officer, the Chief Budget Officer, or the Chief Executive Officer, in other than an open meeting, to agree to the approved funding for the City of Spokane and to move forward with a provider agreement. PASSED AND ADOPTED this ATTEST: day of , 2019. BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON Mary L. Kuney, Chair Al French, Vice -Chair Ginna Vasquez Josh Kerns, Commissioner Clerk of the Board Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 11, 2020 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report AGENDA ITEM TITLE: Public Safety Contracts Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session GOVERNING LEGISLATION: Interlocal Agreement for Law Enforcement Services 17.104; Interlocal Agreement for Prosecuting Services 06-017; Addendum 1 for Interlocal Agreement for Prosecuting Services 06-017-01 PREVIOUS COUNCIL ACTION TAKEN: Council authorized execution of the current law enforcement agreement on October 10, 2017. Council authorized execution of the current prosecuting services agreement on February 28, 2006. BACKGROUND: This presentation provides updates on the Prosecuting Services and Law Enforcement Agreements. OPTIONS: Provide Feedback RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: No new impacts. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst; Chief Werner, SVPD Police Chief. ATTACHMENTS: Summary Sheets, Interlocal Agreements, Performance Assessment Template, Law Enforcement Goals Spokane jValley' Prosecutor Spokane Val ey Prosecutor Trends Actual % Change COSV Cases Change 2013 $ 389,626 2,819 2014 $ 408,735 4.9% 2,840 0.7% 2015 $ 437,519 7.0% 2,636 -7.2% 2016 $ 437,519 0.0% 1,964 -25.5% 2017 $ 425,998 -2.6% 1,658 -15.6% Average % Change 2.2% -13.3% Provider: Spokane County COSV Compared To Similarly Sized WA Cities City 2018 OFM Population 2017 Prosecutor Costs Per Capita Cost Everett 111,200 $ 1,067,097 $ 1,342,7471. $ 10 $ 13 Renton 104,100 Federal Way 97,440 $ 683,343 $ 7 Yakima 94,190 $ 968,864 $ 10 Bellingham 88,500 $ 839,317® $ 9 Kirkland 87,240 i $ 365,000 $ 4 Kennewick 81,850 E unknown Auburn 80,615 $ 679,550' $ 8 Average 93,142 $ 849,417 $ 8.84 Spokane Valley 95,810 $ 425,998 $ 4 Current Agreement Start Date: January 1, 2005 Current Agreement End Date: automatic annual renewal Termination Notice: 180 Days History: • First Agreement from 2003-2004 • 2005 replacement Interlocal Agreement • Memorandum of Understanding —City zoning and adult entertainment cases have separate hourly charge • 2009 State Department of Commerce consultant study reviewing alternative public defense service options • 2010 Amendment to way infraction costs are calculated and moving certain direct costs to indirect costs • 2012 Evaluation of Prosecution service options by internal team and consultant (temporary employee) • 2013 Staff analysis of effectiveness of attorneys attending infraction dockets • 2015 DWLS3 Prefile diversion program implemented midyear (managed through the prosecutor contract) • 2015 Amendment moving some direct costs to indirect costs to accurately allocate to all users, modify the way infraction costs are allocated to reflect the service received, and to add CDL and animal infractions to the list of services. Challenges: • Additional attorneys added in 2015 for DWLS3 prefile diversion • Prosecutors currently negotiating a pay increase with yet to be determined cost impact to COSV Cost Control Measures: • Reduced infraction costs through proper accounting of docket hours by jurisdiction • Negotiated methodology that spreads costs among all departments and funds that utlize Prosecution services Resolve land use cases without going to court and incurring additional contract costs Return to: Daniela Erickson, Clerk of the .Board Board of County Commissioners 1116 W. Broadway Spokane, Washington 99260 1NTERLOCAL AGREEMENT FOR PROSECUTING ATTORNEY SERVICES IN THE CITY OF SPOKANE VAILEY (January 1, 2005 —December 31, 2005) 6 0194 THIS AGREEMENT, made and entered into by and among the Spokane County Prosecuting Attorney, having offices for the transaction of business as 1 100 West Mallon, Spokane Washington 99260- 0270, hereinafter referred to as "PROSECUTING ATTORNEY," Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at West 1 116 Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "COUNTY," together sometimes referred to along with the PROSECUTING ATTORNEY as "COUNTY," and the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington 99206, hereinafter referred to as "CITY," jointly hereinafter referred to as the "PARTIES." The PROSECUTING ATTORNEY, COUNTY and CITY agree as follows: SECTION NO. 1: RECITALS AND FINDINGS (a) The Board of County Commissioners of Spokane County has the care of COUNTY property and the management of COUNTY funds and business under RCW 36.32.120(6). (b) Counties and cities may contract with each other to perform certain functions which each may legally perform under chapter 39.34 RCW (lnterlocal Cooperation Act). (c) • The City of Spokane Valley pursuant to the provisions RCW 39.34.180 is responsible for the costs incident to (I) prosecution of misdemeanor and gross misdemeanor offenses which are violations of state statutes that occur within its jurisdiction and that are committed by adults, (2) traffic offenses committed by juveniles pursuant to RCW I3.04.030(I)(e)(iii), and (3) misdemeanor or gross misdemeanor offenses which are a violation of City of Spokane Valley ordinances and committed by adults. (d) The City of Spokane Valley desires to utilize the services of the Spokane County PROSECUTING ATTORNEY for the purpose of prosecuting cases where the charge is (i) an infraction; and/or (ii) a violation of a state statute punishable as a misdemeanor or gross misdemeanor offense committed by an adult; curd/or (iii) a violation of a City of Spokane Valley zoning ordinance punishable as a misdemeanor, all of which occur within the jurisdiction of the City of Spokane Valley and which are forwarded to the PROSECUTING ATTORNEY, hereinafter referred to as "Prosecution Services." Interlocal Agreement, Prosecutor Page t of 20 C06-17 r SECTION NO. 2: DEFINITIONS (a) Agreement: "Agreement" means this lnterlocal Agreement between the CITY and COUNTY regarding public defender legal services. (b) City: "CITY" means the City of Spokane Valley. (c) County: "COUNTY" means Spokane County. (d) Maintenance and Operations: "Maintenance and Operations" and "M&O" shall mean (I) those class codes (3000-5999 and 7000-9999) used by Spokane County in its budgetary process as prescribed by the BARS manual adopted by the State of Washington under chapter 43.88 RCW so long as such expenditures are directly attributable and proportionate to services rendered to CiTY under the terms of this Agreement. (e) Services: "Services" means those services identified in Exhibit 1. (f) Compensation: "Compensation" means that methodology set forth in Exhibit 2A, 2B and 2C used to establish the amount of money which the CITY will pay the COUNTY for providing Services. , (g) Capital Improvement: "Capital Improvement" shall mean any expenditure in excess of $1999.99 or such higher figure as set by the COUNTY as the capitalization threshold during the term of the Agreement. The COUNTY shall give. the CiTY advance notice of any increase in the capitalization threshold. The PARTIES agree to meet and discuss the impacts of any change in the capitalization threshold which will cause an increase of costs to the CITY in excess of $50,000.00. Any such expenditure will be coded as provided for in the BARS -manual adopted by the State of Washington under RCW 43.88. (h) Uncontrollable Circumstances: "Uncontrollable Circumstances" means the following events: riots, wars, civil disturbances, insurrections, acts of terrorism, external tires and floods, volcanic eruptions; lightning or earthquakes at or near where the Services are performed and/or that directly affect providing of such Services. (i) R,_ pe ort: "Report" means the Prosecutor's record management system commonly referred to as Caseman. (j) Prosecuting Attorney: "Prosecuting Attorney" means that person appointed as a prosecuting attorney under chapter 36.27 RCW and his/her deputies/assistants appointed under RCW 36.27.040 and RCW 36.16.070. SECTION NO. 3: PURPOSE The purpose of this Agreement is to reduce to writing the PARTIES' understanding as to the terms and conditions under which the PROSECUTING ATTORNEY will provide Services on behalf of the CITY. It is the intent of the PARTIES that Services to be provided by the PROSECUTING ATTORNEY will be consistent with the CITY'S Council/Manager form of government provided for in chapter 35A.13 RCW. Interlocal Agreement, Prosecutor Page 2 of 20 SECTION NO. 4: DURATION/WITHDRAWAL This Agreement shall commence on January I, 2005, and run through December 31, 2005. At the conclusion of the initial term, this Agreement shall automatically be renewed from year to year thereafter effective January l'1 to December 31' All renewals shall be subject to all terms and conditions set forth herein except for Exhibit 2A, 2B and 2C. The PARTi.ES recognize it highly unlikely that Exhibit 2A, 213 and 2C setting forth the estimated costs for each year's Services will be available at the start of any renewal time frame. Accordingly, until new Exhibits 2A, 2B and 2C have been prepared and agreed to between the PA.R.Ti.ES, the PA.RTIES agree that. the COUNTY will bill the CITY and the CITY will pay the COUNTY at the same monthly payment rate used for the previous year. Upon the PARTIES agreement on new Exhibits 2A, 213 and 2C, the CITY and COUNTY will reconcile payments to date under the previous year's payment schedule with the new payment schedule. Any underpayment for any Services will be due in the first payment due following reconciliation. Any overpayment for any Services will be credited to the first monthly payment due following the reconciliation. The PARTIES agree that no interest shall be owing by either Party to the other Party for any overpayment or underpayment determined as a result of the reconciliation. Any Party may withdraw at any time from this Agreement for any reason whatsoever upon a minimum of 180 days written notice as provided for in Section 7 to the other Party. In the event of termination, at Cfl'Y'S option, PROSECUTING ATTORNEY shall continue to provide Services to completion for those cases filed prior to the effective date of the termination. SEC'1':ION NO. 5: COST OF SERVICES AND PAYMENTS The CITY shall pay the COUNTY the actual costs for Services provided under this Agreement. The estimated cost for 2005 Services under this Agreement shall be as set forth in Exhibits 2A, 2B and 2C, attached hereto and incorporated herein by reference. The methodology used to arrive at fees for misdemeanor services in Exhibit 2A uses the last six (6) months of Report numbers for 2003 and first six (6) months of Report numbers for 2004 and averages them for a twelve (12) month time frame. The resulting number is used as a basis to estimate the 2005 cost of service for misdemeanor services in Exhibit 2A. The COUNTY CEO shall advise the CITY Manager as soon as possible of any anticipated or unanticipated capital improvement costs that arise during the contract period. The City shall pay capital improvement: costs either (1) under the Cost Allocation Plan as an indirect cost amortized over the useful life of the improvement utilizing straight- line depreciation and incorporating the expected salvage value of the improvement at the end of its useful life or (2) as a direct cost in the form of a contribution made to the Equipment Rental and Revolving Fund. The CiTY shall be responsible only for capital improvement costs incurred after March 31, 2003. Any portion of a capital improvement that was paid for or acquired through separate agreement or with grant proceeds, bond proceeds, user fees, donations, or any other acquisition method that reflects a contribution on behalf of CITY shall not be included in the depreciation schedule applied to the CiTY. Any capital improvement for which the COUNTY seeks reimbursement from the CITY must be necessary to fulfill the requirements of this Agreement. At the end of the calendar year, using the methodology set forth in Exhibit 2A for misdemeanor services and Exhibit 2B for civil infraction services, the PARTIES shall apply the actual expenditures and the actual Interlocal Agreement, Prosecutor Page 3 of20 usage percentage, where applicable, to determine the final cost. There is no adjustment for Exhibit 2C for Civil Department misdemeanor zoning ordinance services in as much as they are billed out on an hourly rate. 1.t is the PARTIES intent that any adjustment take place as soon as possible and accordingly will use their respective best efforts to timely prepare, disseminate and review all expenditure documentation. The CITY will have sixty (60) calendar days from its receipt of the expenditure documentation to provide the COUNTY with any written objections(s) to such documentation. The written objection(s) must specifically identify the expenditure(s) in question. The COUNTY agrees to consider all written objections received from the CiTY within thirty (30) calendar days of receipt of the objections(s). in the event that the PAR I"1LS cannot mutually resolve any written objection(s) submitted by the CITY within the thirty (30) calendar days time frame, or such other time frame as the PARTIES may mutually agree, the objections shall be resolved pursuant to the Dispute Resolution provisions set forth in Section No. 17. Pending resolution of' the objections(s), the PARTIES agree that the CITY shall pay that portion of the bill that is undisputed. To the extent that. the CITY was over billed in any year and the Agreement is still in effect, the COUNTY shall credit the CiTY for such overpayment in the next monthly payment owing by the CITY. Provided, however, in the event the Agreement is terminated at such time that the overpayment is determined, the COUNTY shall reimburse the CITY for any overpayment within thirty (30) calendar days. To the extent that the CITY was under billed in any year and the Agreement is still in effect, the CITY shall reimburse the COUNTY for any underpayment in the next monthly payment owing by the CITY. Provided, however, in the event the Agreement is terminated at such time that the underpayment is determined, the CITY shall reimburse the COUNTY for any underpayment within thirty (30) calendar days. Either Party may at its sole option charge interest on any overpayment or underpayment based on lost interest earning had the amount determined due been invested in the respective PARTIES investment pool at the end of the thirty (30) day time frame provided for hereinabove to the date of payment. Any resolution of a disputed amount through use of the arbitration process identified in Section 17 shall include at the request of either Party, a determination of whether interest is appropriate, including the amount. The COUNTY will bill the CITY for the cost of services as outlined, monthly, by the 15th of the month. Monthly payments for (1) misdemeanor services and (2) civil infraction services will be calculated by dividing those annual costs set forth in Exhibits 2A and 2B by twelve (12). Payments by the CITY will be due by the 5'h day of the following month. The COUNTY, at its sole option, may charge interest on any late payment calculated on any lost interest earning had the amount due been invested since the date due to the date of payment in the COUNTY's investment pool. SECTION NO. 6: RELATED RESPONSIBILITIES IN CONJUNCTION WIT H..PROVJ]M1 G SERVICES The COUNTY and PROSECUTING ATTORNEY or their designees agree to attend staff meetings as requested by the CITY Manager. The COUNTY and PROSECUTING ATTORNEY or their designee agree to meet upon request by the CiTY Manager or his/her designee to discuss any Service provided under the terms of this Agreement. The CiTY agrees the PROSECUTING ATTORNEY may use the COUNTY'S stationery in conjunction with providing Services under the terms of this Agreement. Intertocal Agreement, Prosecutor Page 4 of 20 • SECTION NO. 7: NOTICE All notices or other communications given hereunder shall be deemed given on: (1) the day such notices or other communications are received when sent by personal delivery; or (ii) the third day following the day on which the same have been mailed by first class delivery, postage prepaid addressed to the COUNTY or the CITY at the address set forth below for such Party, or at such other address as either Party shall from time - to -time designiate by notice in writing to the other Party: COUNTY: CiTY: Spokane County Chief Executive Officer or his/her authorized representative 1116 West Broadway Avenue Spokane, Washington 99260 City of Spokane Valley City Manager or his/her authorized representative Redwood Plaza 11707 East Sprague Avenue, Suite 106 Spokane Valley, Washington 99206 PROSECUTING ATTORNEY: Spokane County Prosecuting Attorney 1100 West Mallon Spokane, Washington 99260-0270 SECTION NO. 8: REPORTING Reports — The. PROSECUTING ATTORNEY shall provide the Ci.TY with reports documenting actual usage under this Agreement. The Parties agree that the terminology "reports documenting actual usage" means that type of information provided by the PROSECUTING ATTORNEY to the CiTY in the 2004 agreement for Services. An updated report shall be submitted quarterly unless otherwise mutually agreed by the Parties. Such reports shall be in a format as mutually agreed to between the Parties. The content and/or format for such reports may be changed from time -to -time by written agreement between CITY and COUNTY/PROSECUTING ATTORNEY staff. Records Review — The CITY shall be allowed to conduct random reviews of the records generated by the COUNTY/PR.OSECUTING ATTORNEY in performance of this Agreement. The CITY will provide the COUNTY/PROSECUTING ATTORNEY with reasonable advance notice of the records reviews. The Parties agree that they will make best efforts to achieve a resolution of any potential records confidentiality issues, including entering into confidentiality agreements or other similar mechanisms that will allow disclosure of the necessary information to accurately conduct a records review. if the CITY will be allowed to view only those records directly relating to Services provided within CITY's corporate boundaries, then the COUNTY/PROSECUTING ATTORNEY must keep a log of original documents used to charge the CiTY, and those documents must have identifying numbers or letters so the original source documents can be easily retrieved. SECTION NO. 9: COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. lnterlocal Agreement, Prosecutor Page 5 of 20 SECTION NO. 10: ASSIGNMENT No Party may assign in whole or part its interest in this Agreement without the written approval of the other PARTY. SECTION NO. 11: COUNTY EMPLOYEES PROSECUTING ATTORNEY shall hire, assign, retain and discipline all employees performing Services under this Agreement according to applicable collective bargaining agreements and applicable state and federal laws. PROSECUTING ATTORNEY agrees to meet and confer with the CITY with respect to staff that is assigned to provide Services. Issues of discipline or performance will be specifically handled according to PROSECUTING ATTORNEY policies. SECTION NO. 12: LIABILITY For the purpose of this Section, the terminology "COUNTY" shall also include the "PROSECUTING ATTORNEY." (a) The COUNTY shall indemnify and hold harmless the CITY and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the COUNTY, its officers, agents and employees, relating to or arising out of performing Services pursuant: to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought against the CITY, the COUNTY shall defend the same at its sole cost and expense; provided that the CITY reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against the CiTY, and its officers, agents, and employees, or jointly against the CITY and the. COUNTY and their respective officers, agents, and employees, the COUNTY shall satisfy the same. (b) The CITY shall indemnify and hold harmless the COUNTY and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of the CITY, its officers, agents and employees, relating to or arising out of performing Services pursuant to this Agreement, In the event that any suit based upon such claim, action, loss, or damages is brought against the COUNTY, the CiTY shall defend the same at its sole cost. and expense; provided that the COUNTY reserves the right to participate in said suit if any principle of governmental or public law is involved; and if final judgment in said suit be rendered against the COUNTY, and its officers, agents, and employees, or jointly against the COUNTY and the C1'T'Y and their respective officers, agents, and employees, the CiTY shall satisfy the same, (c) If the comparative negligence of the Parties and their officers and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. (d) Where an officer or employee of a Party is acting under the direction and control of the other Party, the Party directing and controlling the officer or employee in the activity and/or omission giving rise to liability shall accept all liability for the other Party's officer or employee's negligence. t» terlocal Agreement, Prosecutor Page 6 of 20 (e) Each Party's duty to indemnify shall survive the termination or expiration of the Agreement.. (t) The foregoing indemnity is specifically intended to constitute a waiver of each Party's immunity under Washington's industrial Insurance Act, chapter 51 RC\V, respecting the other party only, and only to the extent necessary to provide the indemnified Party with a full and complete indemnity of claims made by the indemnitor's employees. The PARTIES acknowledge that these provisions were specifically negotiated and agreed upon by them. (g) The COUNTY and the CiTY agree to either self insure or purchase policies of insurance covering the matters contained in this Agreement with coverages of not less than $5,000,000 per occurrence with S5,000,000 aggregate limits including professional liability and auto liability coverages. SECTION NO.1.3: RELATIONSHIP OF TILE PARTIES The PARTIES intend that an independent contractor relationship will be created by this Agreement. The COUNTY/PROSECUTING ATTORNEY shall he an independent contractor and not the agent or employee of the CITY, that the CITY is interested only in the results to be achieved and that the right to control the particular manner, method and means in which the services•arc performed is solely within the discretion of the COUNTY/PROSECUTING ATTORNEY. Any and all employees who provide Services to the CITY under this Agreement shall be deemed employees solely of the COUNTY/PROSECUTING ATTORNEY. The COUNTY shall be solely responsible for the conduct and actions of all employees under this Agreement and any liability that may attach thereto. Likewise, no agent, employee, servant or representative of the CiTY shall be deemed to be an employee, agent, servant or representative of the COUNTY for any purpose. SECTION NO. 14: MODIFICATION This Agreement may he modified in writing by mutual written agreement of the PARTIES. SECTION NO. 15: PROPERTY AND EQUIPMENT The ownership of all property and equipment utilized in conjunction with providing the Services shall remain with the original owner, unless otherwise specifically and mutually agreed to by the PARTIES to this Agreement. For the purpose of this section, the terminology "owner" means that Party which paid the full purchase price for the property or equipment. SECTION NO. 16: ALL WRITINGS CONTAINED HI REINJIUNDINC EFFECT This Agreement contains terms and conditions agreed upon by the PARTIES. The PARTIES agree that there are no other understandings, oral or otherwise, regarding the subject matter of this Agreement. No changes or additions to this Agreement shall be valid or binding upon the PARTIES unless such change or addition is in writing, executed by the PARTIES, This Agreement shall be binding upon the PARTIES hereto, their successors and assigns. Interlocal Agreement, Prosecutor Page 7 of 20 SECTION NO. 17: DISPUTE RESOLUTION Any dispute between the PARTIES which cannot be resolved between the PARTIES shall he subject to arbitration. Except as provided for to the contrary herein, such dispute shall first be reduced to writing. If the COUNTY CEO or PROSECUTING ATTORNEY respectively and the CITY Manager cannot resolve the dispute it will be submitted to arbitration. The provisions of chapter 7.04 RCW shall be applicable to any arbitration proceeding. The COUNTY with regard to financial matters or PROSECUTING ATTORNEY for Service matters and the CITY shall have the right to designate one person each to act as an arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the arbitration panel shall be binding on the PARTIES and shall be subject to judicial review as provided for in chapter 7.04 RCW. Provided, the PARTIES agree that the PROSECUTING ATTORNEY cannot submit to arbitration any item which concerns his charging decisions through complete disposition of the case, including appeals to Superior Court, Washington State Court of Appeals; or Washington State Supreme Court. The costs of the arbitration panel shall be equally split between the PARTIES. SECTION NO. 1.8: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each party that this Agreement shall be governed by the laws of the State of Washington both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 19: SEVERABILITY The PARTIES agree that if any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the PARTIES shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. SECTION NO. 20: RECORDS All public records prepared, owned, used or retained by the COUNTY/PROSECUTING ATTORNEY in conjunction with providing Services under the terms of this Agreement shall be deemed CiTY property and shall be made available to the CITY upon request by the CITY Manager subject to the attorney client and attorney work product privileges set forth in statute, court rule or case law. The COUNTY/PROSECUTING ATTORNEY will notify the CITY of any public disclosure request under chapter 42.17 RCW for copies or viewing of such records as well as the COUNTY'S/PROSECUTING ATTORNEY'S response thereto. lnterlocal Agreement, Prosecutor Page 8 of 20 SECTION NO. 21: HEADINGS The section headings appearing in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to define, limit or extend the scope or intent of the sections to which they pertain. SECTION NO. 22: TIME OF ESSENCE OF AGREEMENT Time is of the essence of this Agreement and in case either Party fails to perform the obligations on its part to be performed at the time fixed for the performance of the respective obligation by the terms of this Agreement, the other Party may, at its election, hold the other Party liable for all costs and damages caused by such delay. SECTION NO. 23: UNCONTROLLABLE CIRCUMSTANCES/IMPOSSIBILITY A delay or interruption in or failure of performance of all or any part of this Agreement resulting from Uncontrollable Circumstances shall be deemed not a default under this Agreement. A delay or interruption in or failure of performance of' all or any part of this Agreement resulting from any change in or new law, order, rule or regulation of any nature which renders providing of Services in accordance with the terms of this Agreement legally impossible, and any other circumstances beyond the control of the COUNTY/PROSECUTING ATTORNEY which render legally impossible the performance by the COUNTY/PROSECUTING ATTORNEY of its obligations under this Agreement, shall be deemed not a default under this Agreement. SECTION NO. 24: FILING LING This Agreement shall be filed by the COUNTY with such offices or agencies as required by chapter 39.34 RCW. SECTION NO. 25: EXECUTION AND APPROVAL The PARTIES warrant that the officers executing below have been duly authorized to act for and on behalf of the Party for purposes of confirming this Agreement. SECTION NO. 26: INITIATIVES The PAR.TIES recognize that revenue reducing initiative(s) passed by the voters of Washington may substantially reduce local operating revenue for the CITY, COUNTY or both PARTIES. The PARTIES agree that it is necessary to have flexibility to reduce the contracted amount(s) in this Agreement in response to budget constraints resulting from the passage of revenue reducing initiative(s). If such an event occurs, the PARTIES agree to negotiate in good faith to achieve a mutually agreeable resolution in a timely fashion. SECTION NO. 27. COMPLIANCE WITH LAWS The Parties shall observe all federal, state and local laws, ordinances and regulations, to the extent that they may be applicable to the terms of this Agreement. Interlocal Agreement, Prosecutor Page 9 of 20 SECTION NO. 28: DISCLAIMER • Except as otherwise provided, this Agreement shall not be construed in any manner that would limit either Party's authority or powers under law. SECTION NO. 29: ASSURANCE The CITY shall pay the COUNTY the true and full cost of all Services provided under this Agreement. The intent of the Parties is that neither Party will subsidize the other and that the CITY will not subsidize any other jurisdiction that is receiving similar services. :IN VVT.I'N1;SS WHEREOF, the PARTIES have caused this Agreement to be executed on date and year opposite their respective signatures. DATED (XI V\ `&4 , Q ATTEST: Clerk of the Board Daniela Erickson DATED: ,3/ Y t3 £ DA'ITD: _3 ///Dlo I-, /3-4;h' Christine Bainbridge, City Clerk APPROVED AS TO FORM ONLY: Office of tl4 City Attorne BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASt-rtNGTON TOD MIELKE, Chair ABSENT MARK RJCHAR.D, Vice -Chair HAR.R.IS, Commissioner SPOKANE COUNTY PROSECUTING ATTORNEY By: Its: (Title) CITY OF SPOKANE VALLEY David Mercier, City Manager lnterlocal Agreement, Prosecutor Page 10 o1•20 F XITERTT 1 For the purpose of this Agreement, PROSECUTING ATTORNEY Services shall include prosecution of violations of state statutes that arc punishable as misdemeanor or gross misdemeanor offenses that occur within CiTY'S jurisdiction and that are committed by adults as well as any appeals to Superior Court, Washington State Court of Appeal, or Washington State Supreme Court. PROSECUTING ATTORNEY retains sole prosecutorial discretion in conjunction with providing Services under the terms of this Agreement from charging decisions through complete disposition of the case, including appeals to Superior Court, Washington State Court of Appeals, or Washington State Supreme Court. Provided, however, CITY may take over prosecution of any misdemeanor case upon written notification to PROSECUTING ATTORNEY. For the purpose of this paragraph, misdemeanors shall include criminal violations of CITY animal control ordinances. PROSECUTING ATTORNEY agrees to represent CiTY in contested traffic infractions. PROSECUTING ATTORNEY also agrees, when requested by CITY, to represent CITY with respect to criminal violations of its zoning ordinances at the hourly rate set forth in Exhibits 2A, 2B and 2C. PROVIDED, such representation shall not include challenges to the constitutionality of any zoning ordinance. The CITY shall retain responsibility for defending any constitutional challenge to any zoning ordinance or other CITY ordinance which may be involved in providing Services. CITY agrees to take appropriate action to ensure police officers and CITY staff are available at no cost to PROSECUTING ATTORNEY for all trials or judicial proceedings where PROSECUTING ATTORNEY determines their presence is necessary. All misdemeanor, gross misdemeanor, and zoning services to be provided by PROSECUTING ATTORNEY in courts under the terms of this Agreement shall be provided in courts located within the Spokane County Courthouse Complex. All traffic infraction services to be provided by PROSECUTING ATTORNEY under the terms of this Agreement shall be provided in either courts located within the Spokane County Courthouse Complex or courtroom(s) in the Spokane Valley precinct. i.n the event CITY requests such court services be provided at a location other than that provided for herein, the PAR1'1ES agree to meet and mutually negotiate lnterlocal Agreement, Prosecutor Page I I of 20 EXHIBIT 2A Misdemeanor Services Component A Prosecutor Budget Allocable to Misdemeanor Services * Salary 870,965 M&O 65,653 Capital Indirect Cost *** 6I,142 997,760:'7.; Component B Percentage Spokane Valley ** 27.60% 27.60% 27.60%. Component C Contract Amount 240,429.71 18,123.45 16,878.17 275,431.33 Component A represents the amount of Prosecutor budget attributed to Misdemeanor Services. See Misdemeanor Attachment A for methodology allocating Prosecutor budget to Misdemeanor. The percentage. of Misdemeanor Services attributable to the City of Spokane Malley is 27.18%. See Misdemeanor Attachment 13 for misdemeanor statistics. The indirect (Overhead) rate of 7.02% is applied to salaries only. The indirect rate is based on Spokane County's OMB A-87 Cost Plan Escalated 2003 for 2005, adjusted to only include depreciation of capital improvements acquired after the City's official date of incorporation, prepared by PRM Group, an independent plan prcparer. lnterlocal Agreement, Prosecutor Page 12 of 20 County Supported Attorneys: Grant/Other Supported Attorneys: EXHIBIT 2A Misdemeanor Services Criminal Civil Criminal Civil Commitment 39 5 12.8 Civil Family Law 11 Grand Total all attorneys 68.8 Misdemeanor Sal & Ben FTE Adj Salary Davis 56,822 1.00 56,822 Rasmussen 66,587 1.00 66,587 Rio 58,533 1.00 58,533 Hughes 58,533 1.00 58,533 Cordts 58,533 1.00 58,533 Utgaard 62,823 1.00 62,823 Grigaliunas 60,604 0.60 36,362 Obrien-Supery 95,137 0.94 89,701 517,572 7.54 487,894 487,894 Support Wilbur 31,293 1.00 31,293 Latus 43,662 1.00 43,662 Lefkowski 37,754 1.00 37,754 Meyers 39,742 1.00 39,742 Misterck 34,750 1.00 34,750 Nicholson 28,577 1.00 28,577 Burgner 38,746 0.80 30,997 Ornee 36,682 1.00 36,682 Ramey 38,694 1.00 38,694 HansenR 44 187 0.41 18,039 374,087 9.21 340,190 340,190 Chief Criminal Deputy - allocation ratio Misd FTE / Total Criminal FTE Driscoll 109,913 1.00 109,913 0.14616,005 County Prosecutor - allocation "flat" $5,000 plus benefits Tucker -Salary 105,972 5,000 5,000 Tucker -Benefits 14,828 5,000 0.140 700 120,800 Admin Staff - allocation ratio Misd FTE / Total Attorney FTE Bowman 59,747 1.00 59,747 Kurbitz 62,898 1.00 62,898 Lundquist 46,290 0.80 37,032 Renner 33,483 1.00 33,483 202,418 3.80 193,160 0.110 Interlocal Agreement, Prosecutor Page 13 of 20 indirect rate 7.02% on total salary and benefit *M R 0 - allocation ratio Misd FTE / County Criminal-t-Civil FTE 21,177 Subtotal Salary 870,965 0.07061,142 382,975 0.17165,653 Misdemeanor Budget 997,760 lnterlocal Agreement, Prosecutor Page 14 of 20 Spokane Valley Cases (exc valley WSP casts) EX M3IT 2A Misdemeanor Services 2003 2004 July Aug Sept Oct Nov DecJ Jan Feb March Apr Mnv June 12 Months 287 239 222 258 197 248 275 226 338 292 270 192 3,044 All County cases 903 878 1038 938 755 1 155 841 882 1096 941 895 705 11,027 (including WSP cases) ** Valley %of all 27.2 cases 31.78 2 21.39 27.51 26.09 21.47 32.70 25.62 30.84 31.03 30.17 27.23 27.60% Total cases including WSP must be used as base total number of cases in ** determining percentage served. interlocai Agreement, Prosecutor Page 15 of 20 EXHIBIT 2B Infraction Services Infraction Contract * Salary 24,042.83 M & 0 687.99 Capital Indirect Costs ** 1,687.81 Notes 26,418.63 * The Prosecutor's Office changed the methodology used to calculate the contract for Infraction Services. See Infraction Attachment C. **The Indirect rate of 7.02% is applied to salaries only. The indirect rate is based on Spokane County's OMB A-87 Cost Plan Escalated 2003 for 2005, adjusted to only include depreciation of capital improvements acquired after the City's official date of incorporation, prepared by PRM Group, an independent plan preparer. Interlocal Agreement, Prosecutor Page 16 of 20 EXHIBIT 2B Infraction Services Spokane Valley Infraction Deputy Deputy Average Annual Salary& Benefit (Cordts & Grigaliunas) 59,568.50 Divide by Hours Worked per Year 1,950 Equal :Deputy Cost per Hour 30.55 Deputy Time Spent at Spokane Valley: Days per week 1.5 Multiply by hours per day 7.5 Equals hours per week 11.25 Multiply by weeks per year 52 Equals hours per year 585 Deputy Total Cost to Spokane Valley Spokane County Infraction Department Infraction Hours per Week Walk-in Infractions (3:30 to 5:00) 7.5 Discovery 5 Motions/ Appeals 3 Infraction Hours per Week 15.5 Multiply by Spokane Valley Percentage of Infractions 19.76% 1 Equals Spokane Valley Hours per Week 3.06 Multiply by Weeks per Year 52 Multiply by Deputy Cost per Hour 30.55 Spokane County Infraction Cost to Spokane Valley Supervisor Supervisor (O'Brien) Annual Salary and Benefit 95,137.00 Supervises .4 Infraction Deputy out of 7 Misdemeanor Deputies 0.06 Equal Cost of Infraction Supervision 5,436.40 Multiply by Spokane Valley Percentage of Infractions 19.76% Supervisor Cost to Spokane Valley Administration Administration Annual Salary and Benefit Administers .4 Infraction Deputy out of 68.8 Total Deputies Equal Cost of Infraction Administration 202,418 0.01 17,870.55 4,865.44 1,074.28 lntcrlocal Agreement, Prosecutor Page 17 of 20 Multiply by Spokane Valley Percentage of Infractions Administration Cost to Spokane Valley Indirect rate. 7.02% (applied to salary and benefits only) Maintenance and Operations 1,176.85 19.76% 1 Subtotal Salary and Benefits Total M & 0 Budget 382,975.00 M&O .4 Infraction Deputy out of 44 Civil and Criminal Deputies 0.01 Equal Cost of infraction M&O 3,481.59 Multiply by Spokane Valley Percentage of Infractions 19.76% Maintenance Cost to Spokane Valley 232.56 24,042.83 1,687.81 687.99 TOTAL COST OF INFRACTION CONTRACT 26,41.8.63 UMW District Court statistics last six months of 2003 first six months of 2004, see Infraction Attachment D. Spokane County employees work 7.5 hrs/dy, 5 dys/wk, 52 wks/yr- 1,950 hrs/yr-Administrative costs including M&O provided Spokane Valley Interlocal Agreement, Prosecutor Page 18 of 20 EXHIBIT 2ID Infraction Services District Court Case Statistics* Offense Category Infractions DV - Misdemeanor DUI Criminal Traffic (less DUI) Criminal NT (less misd DV) Subtotal Spokane Valley Spokane County Spokane Valley] 11,799 400 178 1,661 769 59,709 927 2,793 5,443 2,776 14,807 Statistics from last six months of 2003 and first six months of 2004 71,648 0.1976 0.4315 0.0637 0.3052 0.2770 Intel -local Agreement, Prosecutor Page 19 of 20 'Position Costs Senior Attorney-Kinn Paralegal -Hanson Indirect Costs Senior Attorney Paralegal EXHIBIT 2C Zoning Services 2005 Adopted Budget Direct Labor Cost per Tour 94,141.00 48.28 41,092.00 21.07 M&O Cost Indirect Per Per Per Hour Hour Hour 3.39 4.46 56.13 1.48 22.55 2 135,233.00 69.35 4.87 4.46 78.68I Indirect Indirectll4o Direct/Hour Rate ur 48.28 0.0702 3.389076 21.07 0.0702 1.479312 Note: Rate based on indirect: costs per A-87 Plan of 7.02% Maintenance & Operation Costs 2005 Adopted M & 0 Equals M!O per atty Divided by hours worked per year Equals M/O hourly rate Annual Hours Divided by Brim & civil attys 382,975.00 supported 44.00 8,703.98 1950 4.46 Annual Hours Worked 1950 Note: Spokane County employees work 7.5 hours per day, 37.5 hours per week, and 1,950 hours annually. Spokane Valley does not use an entire deputy or paralegal with respect to the Civil Department, therefore an hourly rate is consistent with the County recovering actual costs for Civil Infractions. Interlocal Agreement, Prosecutor Page 20 of 20 D(,,-ct-j.DI ADDENDUM TO THE INTERLOCAL AGREEMENT FOR PROSECUTING ATTORNEY SERVICES IN THE CITY OF SPOKANE VALLEY THIS ADDENDUM, is made and entered into by and among the City of Spokane Valley (hereafter referred to as "City"), Spokane County (hereafter referred to as "County"), and Spokane County Prosecuting Attorney (hereafter referred to as "Prosecuting Attorney"), hereafter jointly referred to as the "Parties". WITNESSETH: WHEREAS, pursuant to chapter 39.34 RCW (Interlocal Cooperation Act), the Parties have entered into numerous interlocal agreements whereby County has agreed to provide services to City and its residents; and WHEREAS, this Addendum applies to the "Interlocal Agreement for Prosecuting Attorney Services in the City of Spokane Valley (January 1, 2005-December 31, 2005)" (the "Agreement") executed by the County under Resolution No, 06-0194, the City under signature dated March 1, 2006, and the Prosecuting Attorney under signature dated March 24, 2006, as modified by that document entitled "MEMORANDUM OF UNDERSTANDING" (the "Modification") executed by the County under Resolution No. 09-0333, the City under signature dated April 9, 2009, and the Prosecuting Attorney under signature dated May 6, 2009; and WHEREAS, from time -to -time, the Parties review interlocal agreements such as this one for the purpose of analyzing the cost methodology to determine if it properly reflects the services being provided, and whether the costs of those services are being accurately charged. These amendments reflect such an analysis; and WHEREAS, there are various components of the full cost of providing services by County, including the indirect cost allocation, which takes into account the cost of services provided by what is commonly referred to as County's central services, which include, but are not limited to, such components as facilities maintenance, administrative services, and insurance. In past years, the indirect cost rate has been calculated based on salaries attributable to the provision of each service. The Parties now agree that, effective with the 2010 settle and adjust and for subsequent years, it is acceptable to base the indirect cost rate on total expenditures in calculating the full cost of providing the services; and WHEREAS, the salary of the Elected Prosecuting Attorney is a component cost of Prosecuting Attorney Services provided to the City under the Agreement and Modification; and WHEREAS, in past years the salary of the Elected Prosecuting Attorney was allocated to Misdemeanors based on a flat allocation of $5,000 plus benefits, as specified in former Exhibit 2A of the Agreement. The Parties now agree that effective with the 2012 settle and adjust and for subsequent years the Elected Prosecuting Attorney allocation is included in the Countywide Indirect Rate and will not be allocated separately; and WHEREAS, in past years the Prosecuting Attorney maintenance and operations (M&O) costs were allocated to the City using a ratio of misdemeanor attorney full-time equivalent (FTE) positions out of total attorney FTE positions for the Prosecuting Attorney's office excluding Family Law FTE positions as specified in former Exhibit 2A of the Agreement. The Parties now agree that effective with the 2012 settle and adjust and for subsequent years the Prosecuting Attorney's M&O costs to the City will be included in the Countywide Indirect Rate and will not be allocated separately; and Page 1 of 6 WHEREAS, effective with the 2012 settle and adjust and for subsequent years the Parties desire to replace the former Exhibit 2B Infraction Services with a new Exhibit 2B in acknowledgement of numerous modifications to better account for the service currently provided; and WHEREAS, in past years criminal violations of zoning ordinances were billed at an hourly attorney rate which included the salary and benefit costs of a single civil attorney and a single paralegal, as specified in former Exhibit 2C of the Agreement. The Parties now agree that effective with the 2012 settle and adjust and for subsequent years the hourly rate will be based upon the total direct and indirect costs of the Prosecutor - Civil department; and WHEREAS, in past years the Prosecuting Attorney Administrative costs were allocated to the City using a ratio of misdemeanor attorney full-time equivalent (FTE) positions out of total attorney FTE positions for the Prosecuting Attorney's office as specified in former Exhibit 2A of the Agreement. The Parties now agree that for the 2013 settle and adjust and for subsequent years the Prosecuting Attorney's Administrative costs to the City will be included in the Countywide Indirect Rate and will not be allocated separately; and WHEREAS, the Parties desire to modify Exhibit 1 to more accurately describe the services currently provided by the County. The Parties now agree that the description of Infraction services provided by the County shall include contested traffic infractions, contested Commercial Driver's License (CDL) infractions, and contested animal control infractions. NOW THEREFORE, for and in consideration of the mutual promises set forth hereinafter, and as provided for in the underlying document entitled "Interlocal Agreement for Prosecuting Attorney Services in the City of Spokane Valley (January 1, 2005-December 31, 2005)" (the "Agreement") executed by the County under Resolution No. 06-0194, the City under signature dated March 1, 2006, and the Prosecuting Attorney under signature dated March 24, 2006, as modified by that document entitled "MEMORANDUM OF UNDERSTANDING" (the "Modification") executed by the County under Resolution No. 09-0333, the City under signature dated April 9, 2009, and the Prosecuting Attorney under signature dated May 6, 2009, jointly referred to as the "Service Agreements" the Parties do hereby agree as follows: SECTION ONE: 1.1 Effective with the 2010 Settle and Adjust and for Subsequent Years. INDIRECT RATE SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the way the indirect costs the County charges the City are calculated, which is a component cost in determining the total actual cost for the provision of Services. Previously, the Parties calculated the indirect rate based on "salaries only" as adopted in the methodology set forth in former Exhibits 2A and 2B to the Agreement, but now agree that it is acceptable to calculate the indirect rate based on "total expenditures". 1.2 Effective with the 2012 Settle and Adjust and for Subsequent Years. ELECTED PROSECUTING ATTORNEY SALARY and DEPARTMENTAL M&O METHODOLOGY SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the way the City's share of the Elected Prosecuting Attorney salary and Departmental M&O cost is calculated. The Parties now agree that the Elected Prosecuting Attorney salary and benefits, net of State Funding, and Departmental M&O is allocated in the Countywide Cost Plan reviewed by the City of Spokane Valley annually and shall no longer be allocated as a direct misdemeanor cost. The cost of the Page 2 of 6 Elected Prosecuting Attorney and Departmental M&O will now be factored into the Countywide Indirect rate that is applied to total misdemeanor costs. 1.2.1 ELECTED PROSECUTING ATTORNEY SALARY ALLOCATION — The salary costs of the Elected Prosecuting Attorney will be allocated out to all units, departments, and funds that receive supervision. The basis of allocation is currently the total personnel costs of each unit, department, and fund. The State provided reimbursement of a portion of the salary costs of this position, currently at fifty percent reimbursement, shall be applied as a revenue adjustment. 1.2.2 DEPARTMENTAL M&O ALLOCATION — The prosecuting attorney M&O costs will be allocated out to all units, departments, and funds that receive benefit from these expenditures. The basis of allocation is currently the total personnel costs of each unit, department, and fund. 1.2.3 MODIFICATION - In the event the Parties desire an alternate basis of allocating Elected Prosecuting Attorney salary and departmental M&O, the Parties agree that designated staff responsible for preparing and reviewing the Prosecutor Allocator within the Countywide Indirect Cost Plan may modify said basis from time -to -time upon written mutual agreement. The designated staff for each entity are as follows: the City Manager for the City, the Chief Budget Officer for the County, and the Elected Prosecuting Attorney. 1.3 Effective with the 2012 Settle and Adjust and for Subsequent Years. PROSECUTOR INFRACTION DEPARTMENT SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the way infraction costs are allocated within former Exhibit 2B Infraction Services. The Infraction costs will now be determined as provided for in new Infraction Services Exhibit 2B in recognition of various methodological changes specified within. The total infraction costs determined by the methodology outlined in new Exhibit 2B will be removed from misdemeanor costs prior to applying the City's usage rate. 1.4 Effective with the 2012 Settle and Adjust and for Subsequent Years. CRIMINAL VIOLATIONS OF ZONING ORDINANCES AND ADULT ENTERTAINMENT ORDINANCE HOURLY RATE CALCULATION SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the hourly rate computation used for billing the City for costs associated with the criminal prosecution of zoning ordinances and adult entertainment ordinances. Previously in former Exhibit 2C, the hourly rate included the salary and benefit costs of a single attorney and paralegal. The Parties now agree, as referenced in new Exhibit 2C, that the hourly rate will be calculated by adding 1) the total costs for the "PA Civil" department, and 2) the indirect costs of the "PA Civil" department. The sum of these costs will be averaged by the number of direct civil attorneys to determine an "Average Annual Cost." This cost will be divided by the total annual productive work hours (currently 1,653) to arrive at a "Civil Attorney Hourly Rate". 1.5 Effective with the 2013 Settle and Adjust and for Subsequent Years. DEPARTMENTAL ADMINISTRATIVE STAFF METHODOLOGY SCOPE OF CHANGE. The scope and purpose of this subsection of the Addendum to the Service Agreements is to change the way the City's share of Administrative Staff costs is calculated. The Parties now agree that the Administrative Staff is allocated in the Countywide Cost Plan reviewed by the City of Spokane Valley annually and shall no longer be allocated as a direct misdemeanor cost. The Page 3 of 6 cost of the Administrative Staff will now be factored into the Countywide Indirect rate that is applied to total misdemeanor costs. 1.5.1 DEPARTMENTAL ADMINISTRATIVE STAFF SALARY ALLOCATION — The Prosecuting Attorney Departmental Administrative staff salary will be allocated out to all units, departments, and funds that benefit from these expenditures. The basis of allocation is currently the total FTE of each unit, department, and fund. 1.5.2 MODIFICATION - In the event the Parties desire an alternate basis of allocating Prosecutor Departmental Administrative Staff Salary, the Parties agree that designated staff responsible for preparing and reviewing the Prosecutor Allocator within the Countywide Indirect Cost Plan may modify said basis from time -to - time upon written mutual agreement. The designated staff for each entity are as follows: the City Manager for the City, the Chief Budget Officer for the County, and the Elected Prosecuting Attorney. 1.6 Effective January 1, 2015. MODIFY EXHIBIT 1. The scope and purpose of this subsection of the Addendum to the Service Agreements is to acknowledge that the Prosecuting Attorney represents the City not only in contested traffic infractions, but also contested animal control infractions and contested CDL infractions. The Parties agree that Exhibit 1 to the Agreement shall be modified to provide as follows: (Underlined and highlighted language added, lined -out and highlighted language deleted.) Page 4 of 6 EXHIBIT 1 For the purpose of this Agreement, PROSECUTING AI I ORNEY Services shall include prosecution of violations of state statutes that are punishable as misdemeanor or gross misdemeanor offenses that occur within CITY'S jurisdiction and that are committed by adults as well as any appeals to Superior Court, Washington State Court of Appeal, or Washington State Supreme Court. PROSECUTING ATTORNEY retains sole prosecutorial discretion in conjunction with providing Services under the terms of this Agreement from charging decisions through complete disposition of the case, including appeals to Superior Court, Washington State Court of Appeals, or Washington State Supreme Court. Provided, however, CITY may take over prosecution of any misdemeanor case upon written notification to PROSECUTING A I'I ORNEY. For the purpose of this paragraph, misdemeanors shall include criminal violations of CITY animal control ordinances. PROSECUTING ATTORNEY agrees,to represent CITY in contested traffic infractions, contested animal control infractions and contested CDL infractions. PROSECUTING ATTORNEY also agrees, when requested by CITY, to represent CITY with respect to criminal violations of its zoning ordinances at the hourly rate set forth in new Exhibits 2A, 2B and 2C. PROVIDED, such representation shall not include challenges to the constitutionality of any zoning ordinance. The CITY shall retain responsibility for defending any constitutional challenge to any zoning ordinance or other CITY ordinance which may be involved in providing Services. CITY agrees to take appropriate action to ensure police officers and CITY staff are available at no cost to PROSECUTING ATTORNEY for all trials or judicial proceedings where PROSECUTING ATTORNEY determines their presence is necessary. All misdemeanor, gross misdemeanor, and zoning services to be provided by PROSECUTING ATTORNEY in courts under the terms of this Agreement shall be provided in courts located within the Spokane County Courthouse Complex. All traffic infraction, animal control infraction and CDL infraction services to be provided by PROSECUTING ATTORNEY under the terms of this Agreement shall be provided in either courts located within the Spokane County Courthouse Complex or courtroom(s) in the Spokane Valley precinct. In the event CITY requests such court services be provided at a location other than that provided for herein, the PARTIES agree to meet and mutually negotiate. 1.7 Effective with the 2013 Settle and Adjust and for Subsequent Years. REPLACEMENT OF EXHIBITS 2A, 2B, and 2C. The Scope and purpose of this subsection of the Addendum to the Service Agreements is to replace former Exhibits 2A, 2B, and 2C in the Service Agreements with new Exhibits 2A, 2B, and 2C and a new exhibit labeled "2-Summary" all of which are attached hereto as Attachments "1" and incorporated herein by reference. SECTION TWO: DURATION - This Addendum shall be in full force and effect as to the Agreement as modified by the Modification for the remaining term of the Agreement, or any extension of that Agreement. SECTION THREE: REMAINDER OF INTERLOCAL AGREEMENT TO REMAIN THE SAME - The remaining provisions of the Agreement and Modification will remain unchanged by this Addendum. IN WITNESS WHEREOF, the Parties have caused this Addendum to be executed on date and year opposite their respective signatures. DATED: 5 ' 267 15 BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON ATTEST: Clerk of the Board Page 5 of 6 OD MIELKE, Chair L O'Q Jyfi ice -Chair AL FREN , ommissioner DATED: ATT hristine Bainbridge, ity Clerk APPROVED AS TO FORM ONLY: Office of he City Attorney DATED: Lb / -S Page 6 of 6 CIT OF SPOKANE VALLEY ike Jacksoi4 ity anager SPOKANE COUNTY PROSECUTING ATTORNEY Lawrence H. Haskell, Prosecutor Exhibit 2 - SUMMARY Spokane County Prosecutor City of Spokane Valley 2013 Estimate Budget Spokane Valley % Spokane Valley Misdemeanor 1,032,548.62 36.60% 377,943.77 Infraction - 41,233,81 TOTAL 419,177.58 Information Percentage of Spokane Valley Cases: Estimate 36.60% Actual Indirect Rate: Estimate Actual 21.59% Olsen -Target Zero O'Brien-Supery Chief Criminal Deputy Misdemeanor Support Staff Exhibit 2A Spokane County Prosecutor City of Spokane Valley Misdemeanor Methodology 2013 Estimate Attorneys: Criminal Misdemeanor General 37.43 6.00 DTF/DPAP 1.52 BECCA 0.55 DUI Boot Camp - Grant 1.00 Subtotal Attorneys 39.50 7.00 Misd Supervisor 1.00 Total 39.50 8.00 Kristianson Elder Montecucco Cordts Kuhlman Criminal Sal & Ben Adjustment 71,664 68,580 113,101 108,346 75,262 Adj Salary 71,664 68,580 113,101 108,346 75,262 Gabriel 128,438 128,438 Position 50% supported by Mental Health Grant funded but still uses ProsecutorM&0 and 101,005 101,005 Supervision 132,949 132,949 799,345 0 799,345 Criminal Sal & Ben Adjustment Adj Salary Supervises Criminal and Misdemeanor Attys 159,371 (132,529) 26,841.40 Criminal Sal & Ben Adjustment Ada Salary 46,849 46,849 41,501 41,501 43,077 43,077 50,986 50,986 27,725 27,725 Position 25% supported by Mental Health. 44,906 44,906 44,637 (26,782) 17,855 Position 60% Fetony 299,681 272,899 Subtotal Salary 1,099,085 Prosecutor Criminal Ind ireetRate * 21.59% 237,326 *This Indirect Mato is from the 2013 for 2015 Countywide Cost Plan. Subsequent Misdemeanor cost estimates mill use the indirect rate from Attorney two years prior. Burdened Bate Misdemeanor Budget 1,336,411 190,916 Reduction of Misdemeamor Budget Infraction Method (94,534) Other Sources of Funds 50% Attorney funded by Mental Health Sales Tax (64,219) 100% Attorney $coded by DUI grant (101,005) 25% Support Staff position funded by Mental Health Sales Tax (6,931) Subtotal Other Sources (172,155) Indirect Rate on Other Sources (37,174) Total Reduction (303,863) Equals Allocable Misdemeanor Budget 1,032,549 Exhibit2A Spokane County Prosecutor City of Spokane Valley Misdeamenaor Statistics 2013 Estimate Spokane Valley Cases (emAxgnavary WSP caa) All County cases (ieawsrwa) • 2011 2012 July Aug Sept Oct Nov Dec ( Jan Feb Mar Apr May Jun 12 months] 267 264 277 264 278 287 326 314 320 290 257 248 3,392 807 815 772 735 798 801 848 807 761 731 712 680 9,267 Valley% of all cases 33.09% 32.39% 35.88% 35.92% 34.84% 35.83% 38.44% 38.91% 42.05% 39.67% 36.10% 36.47% 36.60% Note *Total rases including WSP must be used as base total number of cases in determining percentage served. Source CASEMAN database Exhibit2B Spokane County Prosecutor City of Spokane Valley Infraction Methodology 2013 ESTIMATE Misdemeanor Deputy Attorney Cost Fully Burdened Misdemeanor Deputy Cost 190,915.91 Hours Worked per Year 1,653.00 Deputy Attorney Cost per Hour 115.50 Spokane Valley Infraction Deputy Attorney- Court Time Dedicated Spokane Valley Docket Traffic Court per Year (7.5 hours x 26 weeks) Traffic Court per Year (3.75 hours x 26 weeks) Subtotal hours Monday Holiday credit Total Hours per Year Spokane Valley Infraction Deputy Cost Mixed Jurisdiction Docket 195.00 97.50 292.50 (28.13) 264.38 30,534.42 Animal (2 Hours per Month) 24.00 CDL (112 day every other -week) 97.50 Hours per Year 121.50 Monday Holiday credit (9.38) Total Hours per Year 112.13 Mixed Jurisdiction Infraction Deputy Cost 12,950.06 %of Valley Infractions 16.72% Spokane County Infraction Department - Prep Time (Not in Court) Infraction Hours Spent at Courthouse: Traffic, CDL Hours per Week 7.50 Animal Hours per Week 1.00 Weeks per Year 52 Hours per Year 442.00 Infraction Deputy Prep Time Cost 51,049.50 % of Valley Infractions 16.72% TOTAL Notes 1 See "Productive Work Hour" tab for calculation of armual productive hours 2 District Court statistics, see Infract Stet" tab Spokane Valley Note Infraction Cost 30,534.42 2,164.98 8,534,41 94,533.98 41,233.81 Total Holiday 3 Monday Holiday Credit Calculation Days Hours Percent Credit Hours Number of Monday Holidays current year 5 7.50 37.50 Dedicated Spokane Valley Docket Full Days 26 195.00 50% 18.75 Half Days 26 97.50 25% 9.38 Sub -total 28.13 Mixed Jurisdiction Docket Half Days 26 97.50 25% 9.38 Total Hours per Year 390,00 100% 37,50 Exhibit 2B Spokane County Prosecutor City of Spokane Valley Infraction Statistics 2013 Estimate District Court Case Statistics Offense Category Infractions DV - Misdemeanor DUI Criminal Traffic Criminal NT (less misd DV) Subtotal Spokane Valley* 7,394 393 230 1,787 795 Spokane County** 44,228 16.72% 915 1,567 5,446 2,270 10,599 54,426 From District Court Statistics - Last half of 2011 and first half of 2012 Exhibit 2C Spokane County Prosecutor City of Spokane Valley Civil Attorney Hourly Rate 2013 Estimate Civil Prosecutor Hourly Rate Total Allocation $ 540,888 Allocation from Other Indirect Services 58,633 Total Civil Cost $ 599,521 Attorneys Included in this Total Civil Cost: Arkills, Hubert, Kinn 3 Average Annual Cost $ 199,840 Productive Work Horns 1,653 Civil Attorney Hourly Rate $ 120.90 r3 Exhibit2C Spokane County Prosecutor City of Spokane Valley Civil Attorney Hourly Rate 2013 Information Spokane County 2013Indirect Cost Pools - Cost Distribution Detail Prosecutor - Civil NegoOate0 AIIOi 29 Allocation Basis Primary Anomoon Allocable Costs Secondary Allocation Allocable Costs from Other Indirect total Mocalon PA CM Han of &PPM s ✓., �'3. .-Uif c .,3 d $ 540,888 73, "fie YS:' .- $ 58,833 s4 5f+te` -t. N .„i t_ - ht .. j NI ff: ,. -,.. '.. i'i 005 Coop Extension - ` 0.00% 3 0.00% S $ - 011 Board Of Equalization 20 022% $ 1,178 0.75% $ 442 $ 1,620 020R Auditors Recording(02000O4) 35 0.38% S 2,063 1.32% $ 774 $ - 2,837 020A Auditors Auto(0200005) 12 " 0.13% $ 716 0.48% $ 269 $ ' 9E5 020E Auditors Elections(0200006) 295 328% $ 17,611 1127% $ 6,609. $ 24,220 040 Dept of Emergency Mgt 19 021% $ 1,118 0.72% $ 420 $ 1,538 0410116 Parking > - 0,00% $ - 0.00% 5 - $ - 061 Hearing Examiner - 0.00% $ - 0.00% $ - $ - 070 Medical Examiner 85 0.93% $ 5,039 3.23% $ 1,891 $ 6,931 090 " Clerk 14 0.16% $ 850 0.64% $ 319 $ 1,169 190 ` District Court 78 0.84% S 4,518 289% $ 1,695 $ 6,213 320811.1 Trea0urer3208111 13 0.1591 $ 805 0.51% 5 302 $ 1,107 200 Juvenile 10 0.11% $ 696 0.38% $ 224 $ 820 203 Pre•Trial Services 4 0.04% $ 224 0.14% S '84 $ 308 220 Parks&Rec 203 224% $ 12,121 7.76% $ 4,549 $ 16,671 2508111, ` Prosecutor-250BIU. - 0.00% $ - 0.00% 5 - ..... $ - 2505030{0 Prosecutor Civil Commitment - 0.00% 5 - 0.00% $ - $ 250Cr Prosecutor Criminal 62 0.68% $ 3,683 2.36% $ 1,382 $ 5,065 2505up Prosecutor Support Enforcement - 0.00% $ - 0.00% $ - $ - 288 SCOPE-SIRr - 0.00% $ - 0.00% 8 - $ - 290 Sheriff 783 8,4291 $ 45,519 29.14% $ 17,083 $ 62,602 295 Communications 0.00% $ - 0.00% $ - $ - 305 Public Defender 29 0.32% 5 1,730 1.11% $ 649 $ 2,379 306 Counsel for Defense - 0.00% $ - 0.00% $ - $ - 310 Superior Court 48 0.52% $ 2,833 1.81% $ 1.063 $ 3,896 330 SCRAPS See fund 420 - 0.00% $ - 0.00% S - $ - 339 Geiger Spur - 0.00% $ - 0.00% $ - $ - 341 Debt Service - 0,00% S - 0.00% $ - $ - FD 102 Treasurers O&M - 0.00% $ - 0.00% $ - $ F0103 Auditor O&M - 0.00% $ - 0.00% S - $ - FD105 RID Admin - 0.00% $ - 0.00% $ - $ - Prosecutor -Civil Total Allocation $ 540,888 less Allocated to Other Indirect Services (384,658) Allocable to Direct Service Departments $ 156,230 plus:Allocation from Other Indirect Services $ 58,633 Total Allocation to Direct Service Departments $ 214,863 Direct Service Departure FD106 Treasurer's REETEIec - 0.00% $ - 0.00% $ - $ FD 107.635 investment Pool - 0.00% $ - 0.00% 5 - $ - FD 109 Courthouse - 0.00% $ - 0.00% $ - $ - FD 110 County Roads 52 0.57% $ 3,101 1.99% $ 1,164 $ 4,265 FD113 Veteran Services 11 0.12% $ 641 °At% $ 241 $ 882 FD 115 Dispute Resolution - 0.00% $ • 0.00% $ - $ - FD116 Commute Trip Reduction - 0400% $ - 0.00% $ - $ - FD 117 Conservation Futures (7) -0.07% $ (403) -0.26% $ (151) $ (554) FD118 County Tax Ref - 0.00% $ - 0.00% S - $ - FD 119 TIF Distr./2 - 0.00% $ - 0.00% S - $ - FD 122 Recreation 3 0.03% $ 164 0.10%, $ 62 $ 226 FD 123 Spokane CO Housing - 0.00% $ - 0.00% $ - $ FD125 RE& Property Tax Admin Assit - 0.00% $ - 0.00% $ - $ - FD 126 Hotet/Motel Tax - 0.00% $ - 0.00% $ - $ FD 127 Car Rental Tax - 0.00% S - 0.00% $ - $ - FD 128 Liberty Lake Transportation - 0.00%y S - 0.00% $ - $ - FD 129 Conservation Prop Care - 0.00% $ - 0.00%1 $ - $ F0130 WMOBE - - 0.00% $ - 0.00% $ - > $ - F0131 Comm Development - 0.00% $ - 0.00% $ $ - FD 132 911 - 10 0.11% $ 596 0.38% $ 224 $ 820 F0133 Victim Witness - 0.00% $ - 0.00% $ - ° $ - FD 134 perk LFO - 0.00% $ - 0.00% $ - $ - F0135/136 REET1&2 - 0.00% $ - 0.00% 5 - $ FD138 Mental Health Risk Reserve - '0,00% $ - 0.00% $ - $ - F0139 RID 6oaranty Trust - 0.00% $ - 0.00% S - $ - FD140 Spokane CO RSN Prop - 0.00% S - 0.00% $ - $ - F0141 Dom Viol Advocacy - 0.00°% S - 0.00% $ - $ - FD 142 Tourism Promotion Area - 0.00% S - 0.00% $ - $ - F0143 Historical Doc Preservation - 0.00% $ - 0.00% $ - $ - FD144 Trial Court Improvement - 0.00% $ - 0,00% $ - $ - FD145 :. Substance Abuse - 0,00% $ - 0.00% $ - $ - F0146 DevDisabilities - 0.00% $ - 0.00% $ - $ - FD147 Homelessness Prevention - 0,00% $ - 0.00% $ - $ - FD148 Mental Health - 0,0D% 5 - 0.00% $ - ` $ - F0150 Probation - 0.00% $ - 0.00% $ - $ F0160 Emergency Communication Tax - 0,00% $ - 0.00% $ - $ FD161 Indigent Defense Improvement - 0.00% $ - 0.00% $ - $ - F0162 indigent Dep and Terminaton Defense - 0,00% $ - 0.00% $ - $ - F0163 Liberty Lake Lift - 0.00% $ - 0.00% 3 - $ Ft) 164 West Quadrant increment Area - 0.00% $ - 0.00% $ - $ - FD207 DS Capital Construction financed by Bond - 0.00% $ - 000% S - $ - FD216 TIF Dlst01 - 0.00% $ - 0.00% S - $ - FD 218 TIF Dist. 93 (Medical Lake) - 0.00% $ - 0.00% $ - $ - FD219 Resource Conservation Debt - 0,00% $ - 0.00% $ - $ - FD302 Courthouse Improvements - 0.00% $ - 0.00% $ - $ - FD303 Parks Cap Proj. & Improvement - 0,00% $ - 0.00% $ - $ - FD307 Capital Construction financed by Bonds - 0.00% $ - 0.00% $ - $ - FD313 County Facilities Capital Improvements - 0.00% $ - 0.00% $ - $ - FD318 TIF District No 3-Medical lake - 0.00% $ - 0.00% $ - $ - FD319 Resource Conservation Improvements - 0.00% 5 - 0.00% 5 - $ FD401/E01 Sewer Operations/WWT 17 0.19% $ 1,029 0.66% $ 388 $ 1,415 FD4O3 Sewer Construction - 0.00% 5 - 0.00% $ - $ - FD404 Landfill Closure - 0.00% $ - 0.00% $ - $ - F0405 Golf - 0.00% 5 - 0.00% S - $ - FD406 Building and Planning 5 0.06% 5 313 0.20% $ 118 $ 431 FD407 Fair 4 0.04% $ 209 0.13% $ 78 $ 287 FD409 Storm water (3) -0.03% $ (179) -0.11% 5 (67) $ (246) FD 420 SCRAPS (was Dept 330) 183 2.01% $ 10,899 8.98% $ 4,090 $ 14,989 FD434 SCRWRF 11 0.12% $ 671 0.43% $ 252 $ ` 923 FD435 Solid Waste - 0.00% $ - 0.00% $ - $ - FD 436 Aquifer Protection Agency - 0.00% S - 0.00% $ - $ - FD 438 General Facilities Charge - 0.00% $ - 0.00% $- FD 501 Equip Rent/Revolving 15 0.16% $ 880 0.56% $ 330 $ 1,210 F)5O3 Information Systems Fund - 0.00% $ - 0.00% $ - $ - F0505 Industrial ins • 0.00% S - 0.00% $ - $ - FD506 Dental Ins - 0.00% S - 0.00% 5 - $ - FD507 Uabilitylnsurance - 0.00% 5 - 0.00% $ - $ - FO508 Medical Insurance - 0.00% $ - 0.00% S - $ - FO509 Unemployment ins - 0.00% $ - 0.00% $ - $ - FD512 Public Works Admin - 0.00% S - 0.00% S - $ - F0515 Detention Services 467 '- 5.15% $ 27,851 17.83%.$ 10,452 $ 38,303 FD600 Agency Funds - 23 0.25% $ 1,342 0.86% S ' 604 $ 1,845 FO658 Public Health District - 0.00% $ - 0.00% $ - $ - A00 Airports , - 0.00% $ - 0.00% $ - $ - 800 Sewer Bonds - 0.00% 5 - 0.00% 5 - $ - F00 Flre Districts - 0.00% 5 - 0.00% $ - $ - G00 Cemetery Districts - 0.00% $ - 0.00% $ - $ - H00 Water Districts - 0.00% 5 - 0.00% $ - 5 100 Irrigation Districts - 0.00% $ - 0.00% $ - $ - Jooirtx00*54: School Districts - 0,00% $ - 0.00% $ - $ - L00 Ubrary District - 0.00% $ - 0.00% $ - $ - N00 State Funds - 0.00% 5 - 0.00% 5 - $ - P01 ' Joint Park&Rec - 0.00% $ - 0.00% $ - $ - S00 Sewer Districts - 0.00% $ - 0.00% $ - $ - T00 Transit - 0,00% 5 - 0.00% $ - $ - 000-200 RID - 0.00% $ - 0.00% $ - $ - COO Cities &Towns - 0.00% $ - 0.00% $ - $ - C10 City of Spokane - 0.00% $ - 0.00% 5 - 5 - C101U City of Spokane Joint Use. - 0,00% $ - 0.00% $ - $ - C10PROS City of Spokane Probation - 0.00% $ - 0.00% 5 - $ - C10MUNIP City of Spokane Muni Court-PSB - 0.00% $ - 0.00% $ - $ - CIO MUNIA City ofSpam neMunlCourt- Annex - 0.00% $ - 0.00% $ - $ - C10CWR City of Spokane Children's Waiting Room - 0.00% $ - 0.00% 5 - $ - C16 City of Spokane Valley - 0.00% 5 - 0.00% $ - $ - other other - 0.00% $ - 0.00% S - $ - 2900093 State Drug Task Force 143 1.57% $ 8,513 5.45% S 3,195 $ 11,708 C101. LEIS - 0.00% S - 0.00% $ - $ - UNPROS Unallocable Prosecutor Funds - 0.00% $ - 0.00% $ - $ - RI UNAUD Unaliocable Auditor Funds - 0.00% $ - 0.00% $ - $ - UNTRFA Unaliocable Treasurer Funds - 0.00% $ - 0.00% $ - $ - ' - 0.00% $ - 0.00% $ $ - 0.00% $ 0.00% $ - $ - 0.00% $ 0.00% $ - $ - 0.00% $ - 0.00% $ - $ - - 0.00% S - 0.00% $ - $ - 0.00% $ 0.00% $ - $ - . 0.00% $ - 0.00% S - $ - - 0.00% - 0.00%$ - $ - 0.00% $ 0.00% $ - $ - - 0.00%$ - 0.00%$ - $ - - '0.00% S - '. '. 0.00% $ - 0.00% 3 ;'.y00..00% $ $- u`d.�.3'r've?"i C' T'+ .' N:Ak k ,.i N'Ik'ti s+a« : '+i ae a veil' + �Y S-zz:=4' `5 All Indirect Cost Categories 6,450 9,070 71.12% 100.00% $ 384,658 S 540,888 r,'1 1, 100.00% g1,..ts $ 58,633 tk.;1L tiafz�i Total $ ` 214,863 Spokane ``' jValley Law Enforcement Spokane Valley Law Enforcement Trends Actual % Change 2013 $ 17,520,905 2014 $ 17,281,226 -1.4% 2015 $ 17,858,027 3.3% 2016 $ 17,426,325 -2.4% 2017 $ 18,816,334 8.0% Average % Change 1.8% Provider: Spokane County COSV Compared To Similarly Sized WA Cities City 2018 OFM Population 2017 Law Enforcement $'s Per Capita Cost Everett 111,200 $ 31,527,033' $ 284 Renton 104,100 $ 30,243,599' $ 291 Federal Way 97,440 $ 23,504,808 $ 241 Yakima 94,190 $ 26,610,588 $ 283 Bellingham 88,500 $ 21,136,884' $ 239 Kirkland 87,240 $ 22,204,662" $ 255 Kennewick 81,850 $ 19,071,273 $ 233 Auburn 80,615 $ 24,947,225" $ 309 Average 93,142 $ 24,905,759 $ 266.70 Spokane Valley 95,810 $ 18,816,334 $ 196 Current Agreement Start Date: January 1, 2018 Current Agreement End Date: 5 year term and then 5 year renewals. No automatic renewal without providing County notice of Council authorization of auto -renewal. Termination Notice: 24 month termination notice after 3 years of current term are completed. Current term ends December 31, 2022. Notice to terminate at end of five-year term must be given on January 1, 2021. History: • 2003 Original Interlocal Agreement; SCOPE amendment • 2008 Forensic accounting firm reviews contract charges • 2009 ICMA Study -Evaluation of contracted services and in-house estimate • 2010 New Interlocal Agreement including revised methodology; Precinct Commander position added • 2014 Added 2 patrol deputies; created patrol power -shift to address high call load at peak times; created dedicated city property and drug crimes unit housed at Valley Precinct • 2015 Letter of Authorization buying -in to new computerized dispatch & records software • 2017 Current Interlocal Agreement adopted • 2018 Pre -Academy authorized • 2018 City agrees to pay for pool positions provided authorized service level is not exceeded Challenges: • Recruiting new officers, retaining experienced officers, and looming retirements • High overtime costs • Fleet replacement needs Cost Control Measures: • Pre -Academy authorized to improve retention of candidates through immediate hiring and field training • New methodology based on current year budget rather than 2 year -old escalated costs • New methodology isolates certain costs within dedicated Spokane Valley units (overtime, fuel) • Negotiated exclusion of LEOFF 1 charges & regional indirect costs unrelated to service provision • Eliminated duplicative jail charges • Negotiated credit for County public safety facilities charges in recognition of Valley precinct building • Negotiated reduced CAD/RMS system costs more reflective of actual use of dispatch and records • SCOPE volunteer hours SPOKANE VALLEY PUBLIC SAFETY - LAW ENFORCEMENT GOALS: NEGOTIATED RESULTS Goals #1: Contract Length ➢ Rolling Termination of 18-24 months. ➢ Evaluation presented to Council periodically or prior to term expiration. ➢ Auto -renewal with authorization by Council. Addressed in Section Nos. 4.1 and 4.2, page 2 of the redlined agreement • 5 year term. • 24 month termination after three years are complete. • Must have Council authorization for auto renewal. Goal #2: Vehicle Color ➢ Marked vehicles will be Light Blue Metallic in color. ➢ Existing vehicles left the color they are. Addressed in Section No. 12.1, page 17 of the redlined agreement • Vehicles shall display the color, identification and logo of City. Goal #3: Marked Cars ➢ Patrol, Traffic, School Resource Officer, and Community Service Vehicles are clearly marked. ➢ Detective and Supervisor cars are left unmarked. ➢ Current County Sign Shop decals are utilized. Addressed in Section No. 12.1, page 17 of the redlined agreement • Patrol, Traffic, School Resource Officer, and Community Service vehicles that are assigned to the City shall display the color, identification and logo of City. • Detective and Supervisor vehicles may be left unmarked. Goal #4: Officer Uniforms ➢ Create a Spokane Valley Police Officer uniform committee comprised of Spokane Valley Police Officers to identify the best options to create a unique Spokane Valley Police identity. ➢ These options will be presented to Council for consideration. Addressed in Section No. 12.2, page 17 of the redlined agreement • Assigned personnel shall wear additional identification in the nature of a patch, clearly indicating affiliation with City on uniform jackets and jumpsuits. Page 1 of 5 SPOKANE VALLEY PUBLIC SAFETY - LAW ENFORCEMENT GOALS NEGOTIATED RESULTS Goal #5: Dedicated Officers ➢ Through the Contract with the Sheriff's Office, identify, when feasible, a fixed number of dedicated Spokane Valley Police Officers, including Investigative Services. Addressed in Section No. 2.4, page 2 of the redlined agreement • Dedicated City Officers listed in Exhibit 3 are 100% dedicated to providing service to the City and work under the supervision of the Police Chief. Addressed in Section No. 5.1.1, page 4 of the redlined agreement • City may unilaterally adjust the number of dedicated City officers. Addressed in Section No. 5.1.2, page 4 of the redlined agreement • Sheriff shall ensure that shared service units listed in Exhibit 4 work with the Police Chief and Precinct Commander to provide case updates, information, and data as requested. • Sheriff shall have the ability to make permanent adjustments to the number of commissioned officers providing services listed under shared units in Exhibit 4 after 30 days advanced notice is provided to the City and accompanied with a cost impact estimate and service level impact estimate. Addressed in Section No. 8.3, page 11 of the redlined agreement • Sheriff and Police Chief shall work together to determine the personnel assigned to fill Dedicated City Officers positions. • Sheriff and City will work together to encourage Dedicated City Officer retention and fill open positions to provide continuity of services. • Sheriff and City Manager shall discuss anticipated vacancies and how best to prepare to fill those vacancies. Addressed in Section No. 8.5, page 11 of the redlined agreement • Dedicated service units and officers shall work under the supervision of the Police Chief and be located at the City Precinct Building. Addressed in Section No 9.3, pages 13 and 14 of the redlined agreement • Police Chief will review the performance of all Dedicated City Officers and report any recommendations for performance improvement to the City Manager. • Police Chief will identify duties of all Dedicated City Officers. • Police Chief will provide supervision and direction to all Dedicated City Officers. Addressed in Exhibits 1 and 3 of the redlined agreement • Dedicated City service units and officers identified. Page 2 of 5 SPOKANE VALLEY PUBLIC SAFETY - LAW ENFORCEMENT GOALS: NEGOTIATED RESULTS Goal #6: Cost Methodology ➢ Develop a simple cost methodology. ➢ Contract cost estimate based on current year budget. ➢ Segregated Spokane Valley cost units. ➢ Rolling average for indirect costs. ➢ Settle and Adjust reconciliation. Addressed in Section No. 6, page 5 of the redlined agreement • Cost will be determined by the Law Enforcement Cost Allocation Plan ("LECAP"). The LECAP was greatly simplified and made more accurate and timely through the following changes: o Salary and benefit costs for Dedicated City Officers will be segregated and tracked separately. o Fuel costs will be tracked separately. o Shared costs will be allocated according to factors jointly determined by the City and the County. o Estimated costs will be calculated using the current year's budgeted costs. o Estimated indirect costs will be calculated using an indirect cost rate (%). o Staff and the City Manager have the ability to make minor refinements to the LECAP without amending contract. o Any changes require mutual agreement between City and County. o The Settle and Adjust reconciliation is applied to a single invoice instead of over twelve months. o The Commissioned Officer Rate, the Commissioned Officer Worksheet, and the Cost Calculation Model will be eliminated along with inflationary escalators and vacancy adjustments. o Some cost centers will be combined. o The number of allocation factors and statistics will be reduced. Goal #7: City Control of Police Chief ➢ Retain current scenario where City Manager hires the Police Chief from a list of candidates provided by the Sheriff. ➢ The Police Chief reports to the City Manager and the Sheriff. Addressed in Section No. 9, pages 12 and 13 of the redlined agreement • City Manager hires and terminates the Police Chief. • Sheriff may remove the Police Chief after consultation with the City Manager. • Duties of the Police Chief include working with the City Manager to establish goals, objectives, and performances measures, identifying supplemental training for Dedicated City Officers, maintaining communication between the City Manager and the Sheriff, and notifying the City Manager of any significant criminal events or civil emergencies that occur in the City. Page 3 of 5 SPOKANE VALLEY PUBLIC SAFETY - LAW ENFORCEMENT GOALS: r.. NEGOTIATED RESULTS Goal #8: Public Information ➢ For emergency and emerging incidents in Spokane Valley, the Spokane Valley Police Chief will act as the spokesperson for the City and will coordinate with the Sheriff's Office Public Information Officer when releasing public information. The City Manager will be notified of such events. For general public information of a non -emergency nature specific to Spokane Valley, the Sheriff's Office will coordinate with the City Manager, City PIO, and City Police Chief prior to release. Addressed in Section No. 33, page 23 of the redlined agreement • Sheriff will endeavor to have the Police Chief interact with the media when appropriate. Note: Sheriff will work with City and Police Chief to establish identity of Spokane Valley while maintaining ability to take responsibility for significant incidents involving law enforcement. Goal #9: Contract Performance ➢ Establish service level outcomes and specifications to align financial expenditures with performance received. Addressed in Section No 5.2.1, page 5 and Exhibit 2, page 28 of the redlined agreement • Performance Measures and Workload Indicators shall be provided on a quarterly basis. • Modifications shall be made jointly by the Parties as needed. • Performance Goals shall be established by the City Manager and the Police Chief. • Failure to meet goals shall result in progress reports with corrective measures taken. Goal #10: S.C.O.P.E. Services ➢ Enhance SCOPE services by further utilizing the substantial resource of volunteers motivated to serve the community. Addressed in Exhibit 1, pages 26 and 27 of the redlined agreement • SCOPE services were maintained as a service provided through the Law Enforcement Agreement. The negotiating parties believed that additional language is not necessary but can be addressed through the duties of the Police Chief and Sheriff and regular meetings between the Police Chief, Sheriff and City Manager. Goal #11: Spokane Valley strives to be a crime -free city Addressed in Section No 1.6, page 1 of the redlined agreement • Goal added to recitals. "The Parties, in providing these law enforcement services, seek to make the City a Crime -Free City." Goal #12: Regular Police Department Updates to Council Page 4 of 5 SPOKANE VALLEY PUBLIC SAFETY - LAW ENFORCEMENT GOALS:. NEGOTIATED RESULTS Addressed in Section No. 9.6, page 14, of the redlined agreement. • At the request of the City Manager, Sheriff will make presentations to the Council and appearances at City functions as his schedule permits. • City Manager will also instruct staff and Police Chief to make presentations to Council as needed. Additional Negotiated Items 1. Section 4.3: Added records transfer and timeline to transition plan. 2. Section 5.1: Services can be changed only by written mutual agreement of parties. 3. Section 5.1: Police Chief can reassign personnel temporarily up to 90 days to meet current needs. Longer moves must be approved by City Manager (Permanent changes to dedicated officers would have to be approved by Council). 4. Section 5.1: Staffing additions will be filled in 60 days unless prevented by staffing shortages. In this case, a time estimate will be provided along with quarterly updates. 5. Section 6.1: The City shall not be charged for costs unrelated to the provision of law enforcement services in the current year and shall receive a credit for building and maintenance charges in recognition of the City -owned Precinct Building and Garage. 6. Section 6.2: Established timeline for reviewing and paying estimated costs. 7. Section 6.5: Capital Purchase language was simplified and a requirement to consult with City prior to purchases that impact the City greater than $200,000 was added. Flexibility was added to choose whether to bill the City immediately or flow a purchase through the cost plan. 8. Section 8.4: Language was added to define how patrol districts would change or be evaluated in the event of annexation or due to changes to call load or response times. 9. Section 8.5.1: A Mutual Aid section was added to clarify when Dedicated City Officers can work outside of the City Limits. 10. Section 9.3.11: Added language to the Police Chief duties requiring the Chief to coordinate with the City Manager regarding capital improvement needs of the Precinct Building. 11. Section 9.4: Added to duties of the Precinct Commander to require Commander to work with City staff to provide data as requested. 12. Section 9.6: Added a section for the duties of the Sheriff that provides for greater oversight and interaction between Sheriff, Spokane Valley Police, City Manager, and City Council. 13. Section 9.8: Enhanced scope of meetings between party representatives and added requirement that City be notified in advance of changes that impact costs or services. 14. Section 13: Added language that addresses the timely transfer of records in the event of a transition of services. 15. Section 18: Revised the dispute process to include a step requiring an action plan prior to arbitration. Page 5 of 5 Spokane ••OValley• Draft Concept Actual Numbers are Not Used City Council Law Enforcement Agreement Performance Assessment Unit: SV Patrol Cost: $1, 600,000 $1,400,000 $1,200,000 $1, 000,000 $800,000 $600,000 $400,000 $200,000 $- Salary Actual to Budget $ First Quarter 2020 OT Gas ® Actual $ — Budget $ Total $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $- Staffing: ca Current In -Training Vacant Spokan e�`� Walley Response Times: Draft Concept Actual Numbers are Not Used 8:24 7:12 6:00 4:48 3:36 2:24 1:12 0:00 6:30 1st Qtr 2020 Priority 1 Calls Response Times 7:15 2019 8:00 2017-2019 NO. I7'0752 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MA 1"1'ER OF EXECUTING AN ) INTERLOCAL AGREEMENT AMONG ) SPOKANE COUNTY, THE SPOKANE ) RESOLUTION COUNTY SHERIFF, AND THE CITY OF ) SPOKANE VALLEY REGARDING LAW ) ENFORCEMENT SERVICES ) WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners of Spokane County, Washington (`Board") has the care of County Property and the management of County funds and business; and WHEREAS, pursuant to chapter 36.28 RCW, the Spokane County Sheriff is the Chief Law Enforcement Officer and Conservator of the Peace of Spokane County; and WHEREAS, pursuant to chapter 39.34 RCW ("Interlocal Cooperation Act"), public agencies may contract with each other to perform certain functions which each may legally perform; and WHEREAS, the City of Spokane Valley desires to utilize the services of the Spokane County Sheriff to provide law enforcement services within its jurisdiction. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Spokane County, Washington, that either the Chairman of the Board, or a majority of the Board, be and is hereby authorized to execute that document entitled "INTERLOCAL AGREEMENT FOR LAW ENFORCEMENT SERVICES AS PROVIDED BY THE SPOKANE COUNTY SHERIFF'S OFFICE TO THE CITY OF SPOKANE VALLEY" pursuant to which, under certain terms and conditions, the Spokane County Sheriff will provide certain law enforcement services to the City of Spokane Valley. PASSED AND ADOPTED this SW day of 2017. ATTEST: Ginna Vasquez, Clerk of " Board Page t of I BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON JOSH KERNS, Vice -Chair VACANT Commissioner Submit to Clerk of the Board with accompanying paperwork (Resolution, Agreements, etc.) AGENDA SHEET SUBMITTING DEPARTMENT: Sheriff's Office CONTACT PERSON: Esther Larsen PHONE NUMBER: 477-5709 CHECK TYPE OF MEETING ITEM BELOW: 9:30 AM CEO MEETING: ❑ 2:00 PM CONSENT AGENDA: X BY LEAVE: 0 5:30 PM LEGISLATIVE SESSION: ❑ BY LEAVE: ❑ BELOW FOR CLERK'S USE ONLY: Clerk's Resolution No. Approved: Majority/Unanimous Denied: Majority/Unanimous Renews/Amends No. Public Works No. Purchasing Dept. No. SPECIAL SESSION: 0 AGENDA TITLE: IN THE MATTER OF EXECUTING AN INTERLOCAL AGREEMENT AMONG SPOKANE COUNTY, THE SPOKANE COUNTY SHERIFF, AND THE CITY OF SPOKANE VALLEY REGARDING LAW ENFORCEMENT SERVICES BACKGROUND: (Attach separate sheet(s) if necessary): This agreement, negotiated by the parties, regarding law enforcement services to be provided by the Spokane County Sheriff to the City of Spokane Valley shall commence as of 12:01 am on the date of execution, and run through midnight, December 31, 2022, for all provisions except for the cost methodology, which shall be implemented beginning on January 1, 2018. Thereafter, the agreement shall automatically renew for five-year time frames, unless the termination process outlined in the agreement is invoked. The automatic renewal shall not occur unless the City of Spokane Valley provides notice to Spokane County that the City Council has authorized the renewal. FISCAL IMPACT: The cost of services using the LECAP cost methodology is set forth in the agreement in SECTION NO. 6 COST OF SERVICES. REQUESTED BOARD ACTION: Approve. SIGNATURES: (Signatures must be completed before submitting to the Clerk of the Board). 1) De� ' ment e- . Elected Official ol• Des! T - =d A horny (Requesting Agenda Item) 3) Bud se! 5) Risk ;' an, • ement 2) Legal De p ment 0 This item will need to be codified in the Spokane County Code. 11-101-1 INTERLOCAL AGREEMENT FOR LAW ENFORCEMENT SERVICES AS PROVIDED BY THE SPOKANE COUNTY SHERIFF'S OFFICE TO THE CITY OF SPOKANE VALLEY THIS AGREEMENT made and entered into among Spokane County, a political subdivision of the state of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as "COUNTY," the Spokane County Sheriff, a separate elected official of Spokane County, having offices for the transaction of business at 1100 West Mallon Avenue, Spokane, Washington 99260, hereinafter referred to as "SHERIFF" and the City of Spokane Valley, a municipal corporation of the state of Washington, having offices for the transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington 99206 (10210 E. Sprague after August 31, 2017), hereinafter referred to as "CITY," jointly hereinafter referred to as the "Parties" and individually referred to as "Party" COUNTY, SHERIFF and CITY agree as follows. SECTION NO. 1: RECITALS AND FINDINGS 1.1 Under RCW 36.32.120(6), the Board of County Commissioners of Spokane County, acting on behalf of Spokane County, has the care of County property and the management of County funds and business. 1.2 Under chapter 39.34 RCW ("Interlocal Cooperation Act"), public agencies may contract with each other to perform certain functions which each may legally perform. 1.3 Under chapter 36.28 RCW, the Spokane County Sheriff is the Chief Law Enforcement Officer and Conservator of the Peace of Spokane County. 1.4 The City of Spokane Valley desires to utilize the services of the Spokane County Sheriff's Office to provide law enforcement services. 1.5 The direct and indirect costs for law enforcement services will be set forth in the Law Enforcement Cost Allocation Plan ("LECAP"), described in Section 6 and incorporated herein by this reference. 1.6 The Parties, in providing these law enforcement services, seek to make the CITY a crime -free city. Page 1 of 26 SECTION NO. 2: DEFINITIONS 2.1 Agreement: "Agreement" means this Interlocal Agreement among Sheriff, City and County regarding the provision of law enforcement services. 2.2 City: "CITY" means the City of Spokane Valley. 2.3 County: "COUNTY" means Spokane County. 2.4 Dedicated CITY Officers: "Dedicated CITY Officers" means those commissioned officers (SHERIFF Deputies) listed in Exhibit "3" that are 100% dedicated to providing service to the CITY and who work under the supervision of the CITY Police Chief. 2.5 Services: "Services" means those services identified in Exhibit 1. 2.6 Sheriff: "SHERIFF" means the duly elected sheriff of Spokane County possessing those general duties set forth in chapter 36.28 RCW. 2.7 Uncontrollable Circumstances: "Uncontrollable Circumstances" means the following events: riots, wars, civil disturbances, insurrections, acts of terrorism, external fires and floods, volcanic eruptions, lightning or earthquakes at or near where the Services are performed and/or that directly affect providing of such Services. SECTION NO. 3: PURPOSE The purpose of this Agreement is to reduce to writing the Parties' understanding as to the terms and conditions under which SHERIFF will provide Services to CITY. The Services will be consistent with the City's council/manager form of management pursuant to chapter 35A.13 RCW. SECTION NO. 4: DURATION AND TERMINATION 4.1 Initial Term and Renewal. The initial term of this Agreement shall commence as of 12:01 A.M. on the date of execution, and run through midnight, December 31, 2022, for all provisions except for the cost methodology, which shall be implemented beginning on January 1, 2018. Thereafter, this Agreement shall automatically renew for five-year time frames, unless the termination process outlined herein is invoked. The Automatic renewal shall not occur unless the CITY provides notice to the COUNTY that the City Council has authorized the renewal. 4.2 Process for Termination. This Agreement may be terminated by any Party by providing written notice after December 31, 2020 to all other Parties. COUNTY shall consult with SHERIFF prior to providing written notice of termination under this subsection. SHERIFF shall consult with COUNTY prior to providing written notice of Page 2 of 26 termination under this subsection. This termination shall be effective (24) twenty-four months after written notice is provided as long as such written notice is provided prior to midnight December 31, 2022. The same time intervals for terminations shall apply to future terms if the termination process is not invoked during the initial contract period. 4.3 Implementation of Termination. When notice of termination is given, SHERIFF and CITY agree to jointly prepare a Transition Plan and complete by a mutually agreed date. 4.3.1 Transition Plan. The Transition Plan shall identify and address, among other items (i) personnel issues; (ii) workload; (iii) ongoing case assignments; and (iv) the transfer of records. If the SHERIFF and CITY cannot mutually agree to the terms of the Transition Plan, either Party can request arbitration as provided in Section No. 18. SHERIFF and CITY shall equally share the cost of said arbitration. 4.3.2 Implementation of Transition Plan. Parties agree to use all best efforts to create and effectuate a mutual implementation of the Transition Plan. 4.4 Termination of the Agreement -Vehicles and Equipment. At the termination of this Agreement, CITY shall have the option to purchase, subject to agreement of SHERIFF and COUNTY, COUNTY -owned vehicles and/or equipment used to provide Services. 4.5 Waiver of Statutory Terms. To the extent that it is applicable to law enforcement Services, the Parties hereby waive the statutory termination rights of RCW 39.34.180(3) and elect instead to follow these contractual termination procedures as the sole method of terminating this Agreement, the terms of which are detailed in this section. 4.6 Termination of the Agreement and Settle and Adjust. The Parties recognize that Costs for Services under the Agreement are calculated utilizing the LECAP. Charges for the current year are based on estimated costs and are subject to a settle and adjust reconciliation to actual costs after the year is complete. As such, in the event this Agreement is terminated as provided for in Subsection 4.2 hereinabove, the Agreement will be subject to a settle and adjust for any years that have not yet been reconciled. In the event of termination, the Parties shall follow the process set forth in Section No. 6 to determine the settle and adjust as well as the process to object to the final adjustment(s) as set forth in Subsection 6.4 set forth hereinafter. SECTION NO. 5: SERVICES 5.1 Services Provided and Service Levels. The SHERIFF shall provide those Services set forth in Exhibit "1," attached hereto and incorporated herein by this reference. These Services shall only be changed by mutual written agreement of Parties. 5.1.1 Dedicated CITY Officers. CITY may unilaterally adjust the number of Dedicated CITY Officers set forth in Exhibit "3" only after meaningful prior Page 3 of 26 consultation between the SHERIFF and the CITY. Written notice of such an adjustment shall be provided by CITY to COUNTY and SHERIFF. The Police Chief shall have the ability to move Dedicated CITY Officers to different service units on a temporary basis, not to exceed 90 days, to meet current workload demands, with notification to the City Manager. Moves that exceed 90 days must be approved by the City Manager and be accompanied by a demonstrated need. CITY patrol staffing shall be maintained at a level that allows for a minimum of one patrol officer per patrol district per shift. 5.1.2 Shared Services. SHERIFF shall provide shared Services listed in Exhibit "1" to CITY. SHERIFF shall ensure that shared service units work with the Police Chief and Precinct Commander to provide case updates, information, and data as requested. SHERIFF shall have the ability to make permanent adjustments to the number of commissioned officers providing Services listed under shared units in Exhibit "4" after 30 days advanced notice is provided to the CITY and accompanied with a cost impact estimate and service level impact estimate. The SHERIFF's ability to temporarily shift shared personnel to meet emerging needs shall not be limited. Any adjustments in Services under this section shall only be operative after relevant notice and impact bargaining negotiations for reductions in force are satisfied with the relevant collective bargaining units but in no event shall the delay in implementation exceed 60 days after the SHERIFF has satisfied his good faith bargaining obligations pursuant to chapter 41.46 RCW for reductions. Additions will be filled in 60 days unless staffmg shortages delay implementation, in which case, SHERIFF shall provide to CITY an estimated time to fill new positions added by CITY, and will continue to provide quarterly updates until the positions are filled. Any permanent adjustments that take place under this section after the original cost estimate has been prepared shall result in the COUNTY recalculating the annual cost estimate and then adjusting the remaining monthly payments unless otherwise mutually agreed upon by the SHERIFF and City Manager. Notwithstanding the above, SHERIFF'S ability to fulfill his statutory obligation to provide law enforcement Services to COUNTY and CITY shall not be limited. 5.2 Periodic Reporting Requirements. SHERIFF shall provide to CITY quarterly reports, within 30 days from the end of each quarter, that identify statistics used to calculate CITY' S cost in the LECAP referenced in Section No. 6 below. Those statistics which are only available to COUNTY on an annual basis shall be provided annually Page 4 of 26 within 30 days of the end of each calendar year unless the statistics are provided by an outside agency, in which case they shall be provided within 15 days after they are provided to COUNTY. These reports will allow CITY to monitor service consumption and cost accrual throughout the year. 5.2.1 Performance Measures and Workload Indicators. Available data for the indicators and measures listed in Exhibit "2" shall be provided by SHERIFF to CITY on a quarterly basis, unless otherwise mutually agreed upon by SHERIFF and the City Manager. The indicators and measures shall be modified jointly by the City Manager and SHERIFF as needed to provide the most accurate assessment of the Services provided to CITY. Goals for each performance measure shall be established by the City Manager and the Police Chief. SHERIFF and CITY shall work together jointly to provide the necessary support and resources to achieve established goals. Failure to meet established goals on a quarterly basis shall result in progress reports provided by the Police Chief to the City Manager. The reports shall indicate the causes of the deficiencies and provide responsive action taken or recommendations by the Police Chief to correct the deficiencies as well as progress made toward achieving the goals. The progress reports shall continue until the deficiency has been corrected. SECTION NO. 6: COST OF SERVICES 6.1 Cost Methodology. CITY costs will be determined by utilizing the LECAP. The LECAP will allocate costs through a combination of direct dedicated CITY officer costs; and shared and indirect costs allocated through mutually agreed upon allocation bases. Salary and Benefits for Dedicated CITY Officers will be segregated into separate budget units and costs will be tracked separately. The allocation bases will be reviewed by the COUNTY and CITY as needed. Any changes to the allocation bases will be made by staff of the CITY and COUNTY and mutually agreed upon by the SHERIFF, COUNTY CEO, and the City Manager. Indirect costs will be applied from the Countywide Cost Allocation Plan, the COCAP. The COCAP will be prepared in accordance with OMB U.S. Office of Management and Budget Circular 2 CFR 200. The CITY shall not be charged for costs unrelated to the provision of law enforcement Services in the current year, including but not limited to, costs for tax assessor and treasurer tax collections. CITY shall receive a credit for COCAP building charges and associated maintenance and utility costs, in recognition of CITY -owned facilities Page 5 of 26 (precinct/garage). CITY shall also receive a credit for Services paid through other revenue sources and Services that have been pre -paid by CITY. 6.2 Estimated Costs. The LECAP will be used to estimate CITY cost for Services for a contract year based upon the contract year's budget. Estimated indirect costs will be calculated by applying an indirect rate derived from actual indirect costs from the most recently completed year. CITY shall have 30 days to review the estimated costs and ask questions. Should the estimate not be provided or not be finalized by the time the invoices for a new contract year are due, CITY will continue to pay at the previous year's monthly rate until the estimate is finalized. If the CITY has paid one or more months at the previous year's rates, the COUNTY will calculate the difference between the previous year's rates and the current year's monthly estimate for those months and add the difference to the first monthly payment at the current year's estimate. COUNTY shall notify CITY of any budget amendments expected to increase CITY's law enforcement costs by more than $200,000. 6.3 Settle and Adjust. The LECAP will be used to calculate the actual CITY cost for the contract year based upon the contract year's actual expenses. After calculating the CITY's actual costs for a contract year, any overage or underage from the estimated billed amount will be applied to the next invoice. Should the contract no longer be in effect, payment by either Party will be due within 30 days of agreement of the final amount. COUNTY shall provide CITY with the actual cost calculations for the contract year in writing via the LECAP no later than September 30th of any calendar year for the preceding year's costs. CITY will have thirty (30) calendar days from its receipt of the LECAP to provide COUNTY with any written objections to the amounts set forth therein. COUNTY agrees to consider all written objections received from CITY and reply to CITY no later than fifteen (15) calendar days of receipt of CITY'S objections. In the event the Parties cannot mutually resolve any written objection(s) submitted by CITY within an additional fifteen (15) calendar day time frame, or such other time frame as the Parties may mutually agree to, the objections shall be resolved pursuant to the Dispute Resolution provisions set forth in Section No. 18. 6.4 Retroactive Salary Adjustments. The Police Chief will inform the CITY of the commencement and settlement of applicable collective bargaining agreements, as well as inform CITY of the status of any pending negotiations as to tentative agreements. Should any applicable bargaining agreement not be settled in time to include any salary adjustments granted commissioned deputies under any collective bargaining agreement in the cost estimate for a given year, and that collective bargaining agreement is settled, and the settlement contains a retroactive salary adjustment, COUNTY will bill CITY for the full amount of CITY's portion of the retroactive payment. CITY will be responsible for paying COUNTY within thirty (30) days of the billing date. Additionally, COUNTY may recalculate the estimated Interlocal Agreement amount employing the cost of living or wage Page 6 of 26 increase(s) granted commissioned deputies under any collective bargaining agreement and adjust the remaining monthly payments. 6.5 Capital Purchases. Capital equipment deemed necessary for all commissioned officers, excluding vehicles, with a cost greater than $50,000, may be billed to CITY at the time of purchase contingent upon prior CITY authorization. CITY will be billed according to its proportionate share. COUNTY will bill CITY for this cost at the time of the purchase and payment will be due within 30 days of the billing date. As part of the settle and adjust reconciliation, COUNTY will give CITY credit for the full amount paid for capital equipment in that year. The Parties may also jointly agree to apply this language to capital purchases of any amount on a case -by -case basis. All capital items purchased by COUNTY will become the property of COUNTY. All items purchased by CITY will become the property of CITY. Capital items that have been purchased with grant funds by either CITY or COUNTY, or other funding sources, and capital items that are not utilized in providing law enforcement Services to CITY, will not be charged to CITY. All capital items that are utilized in providing law enforcement Services to CITY, and which are not immediately billed to CITY according to the terms stated in this section, and that were not purchased with other funding sources, will be incorporated as fixed assets in the (COCAP) and reimbursed through depreciation. County shall consult with CITY prior to committing to capital purchases that exceed $200,000. Typical recurring expenses such as vehicles are exempt from this requirement. 6.6 Billing Procedure. COUNTY will bill CITY for one -twelfth of calculated estimated contract amount during the first week of each month. Regular monthly payments by CITY will be due by the end of the month in which they are billed. Should the bill be received at a later date, the City shall have 21 days to process the payment. 6.7 Penalty. At the sole option of COUNTY, a penalty may be assessed on any late payment owed by CITY in an amount equal to lost interest earnings had the payment been timely paid and invested in the Spokane County Treasurer's Investment Pool. Any resolution of a disputed amount through use of the arbitration process identified in Section No. 18 shall include at the request of any Party, a determination of whether interest is appropriate, including the amount. SECTION NO. 7: MUNICIPAL POLICE AUTHORITY CITY shall retain all police powers and, by virtue of this Agreement, CITY confers municipal police authority on the SHERIFF. Page 7 of 26 SECTION NO. 8: OFFICER ASSIGNMENT, RETENTION, DISCIPLINE AND HIRING COUNTY is acting hereunder as an independent contractor as to: 8.1 Hiring. The SHERIFF shall hire, assign, retain and discipline all employees according to applicable collective bargaining agreements, civil service rules, and state and federal laws. 8.2 Standards of Performance Governed by the SHERIFF. Control of personnel, standards of performance, discipline and all other aspects of performance shall be governed by the SHERIFF. Provided, however that only qualified, trained personnel meeting all of the requirements of applicable state laws or regulations shall be utilized in the performance of Services. 8.3 Assignment of Dedicated CITY Officers. SHERIFF or his designee and Police Chief shall work together to determine the personnel assigned to fill Dedicated CITY Officer positions. SHERIFF and CITY will work together to encourage Dedicated City Officer retention and fill open positions to provide continuity of Services. SHERIFF or his designee and the City Manager shall discuss anticipated openings due to retirements and transfers to other agencies and jointly determine how to best prepare to fill those vacancies. 8.4 Patrol Districts. Patrol districts for the CITY are established in Exhibit "5". The patrol districts will coincide within CITY limits. A patrol district is a geographical area of a size and configuration designed to minimize response times to citizen's calls for Services. Response is typically measured from the time a call is received to the time the unit arrives on the scene. If the boundary of the CITY limits change, the SHERIFF will work together with the City Manager and the Police Chief to determine if a change to the number of patrol districts is necessary. The Police Chief will also periodically evaluate the calls for Service and other impacts to response times and make recommendations to the City Manager, if necessary, regarding changes to patrol districts. All changes to the number of patrol districts in CITY shall be authorized by the Council and SHERIFF. 8.5 Dedicated CITY Units and Officers, Mutual Aid. SHERIFF recognizes that he is providing sworn police Services dedicated to CITY. Dedicated CITY Service units, established in Exhibit "1", and the Dedicated CITY Officers, established in Exhibit "3", shall work under the supervision of the Police Chief and be located at the CITY Precinct Building. CITY dedicated officers shall be provided in the number of officers shown in Exhibit "3". Service units identified as "Shared Resources" in Exhibit "4" shall be shared between the CITY and COUNTY and costs shall be allocated according to bases mutually agreed upon by staff. 8.5.1 Mutual Aid. Dedicated CITY Officers shall provide mutual aid to other local law enforcement agencies, when possible, for emergency requests. Page 8 of 26 Additionally, Dedicated CITY Officers and COUNTY Officers shall continue to assist each other and work together, sharing information and resources when mutually beneficial. Dedicated CITY Officers may be assigned to regional task force units and directed by the Police Chief to assist with investigations outside of the CITY limits for cases that have a regional impact and benefit the CITY as well as other local jurisdictions. This section does not diminish the SHERIFF's State Constitutional and statutory law enforcement powers pursuant to chapter 36.28 RCW, nor his ultimate authority over all SHERIFF's Office employees. SECTION NO. 9: CITY POLICE CHIEF AND PRECINCT COMMANDER SELECTION, REMOVAL AND DUTIES, AS WELL AS CITY MANAGER'S AND SHERIFF's RESPONSIBILITIES THERETO 9.1 Selection of Police Chief or Precinct Commander. When, for any reason, there occurs a vacancy in the position of Police Chief or Precinct Commander, the SHERIFF shall designate three or more SHERIFF Deputies of the rank of Lieutenant or higher, or as otherwise agreed by the parties, as candidates for each of the positions of Police Chief or Precinct Commander. The positions of Police Chief or Precinct Commander shall be appointed from said lists of qualified candidates by the City Manager. 9.2 Removal of Police Chief or Precinct Commander. 9.2.1 Removal by SHERIFF. The SHERIFF may remove the Police Chief or Precinct Commander at any time after consultation with the City Manager. 9.2.2 Removal by City Manager. The SHERIFF shall remove the Police Chief or Precinct Commander at any time after the written request and consultation of the City Manager. 9.2.3 Reduction of Precinct Commander's Rank Due to Economic Conditions. A reduction in SHERIFF's Office Civil Service Rank due to economic necessity shall not be the sole basis for the removal of the appointed Precinct Commander by either the City Manager or the SHERIFF. 9.3 Duties of Police Chief. The Police Chief shall report to the City Manager or his/her designee and to the existing command structure within SHERIFF's Office. The duties of the Police Chief shall include: 9.3.1 Working with the City Manager or his/her designee to establish goals, objectives and performance measures for CITY police Services which reflect specific needs within CITY; Page 9 of 26 9.3.2 Coordinating police activities within CITY, including hours of operation and CITY -specific protocols and procedures, attending meetings and providing reports as requested by the City Manager and such other duties common to a city police chief including enforcement of CITY codes and ordinances; 9.3.3 Reviewing the performance of all Dedicated CITY Officers. Reporting to City Manager or his/her designee and SHERIFF any serious recommendations for performance improvement; 9.3.4 Identify duties of all Dedicated CITY Officers as specific needs arise or as requested by the City Manager or his/her designee within the context of established policies and procedures. Reporting to SHERIFF any changes in duty of Dedicated CITY Officers; 9.3.5 Overseeing implementation within CITY of all SHERIFF policies and procedures. Maintaining a copy of SHERIFF procedures on file at City Hall for CITY' S reference. SHERIFF shall be notified of any public record requests to view or obtain a copy of the policies and procedures on file; 9.3.6 Notifying and providing electronic access to the City Manager or his/her designee of any change in SHERIFF procedures or policies, or resource as permitted by this Agreement; 9.3.7 Identifying areas of supplemental training for Dedicated CITY Officers. Making recommendations to SHERIFF for supplemental training. Making recommendations to the City Manager or his/her designee for training not provided by SHERIFF; 9.3.8 Providing supervision and direction to all Dedicated CITY Officers as well as other assigned personnel, and acting as liaison with SHERIFF Command Staff; 9.3.9 Maintaining communication between the City Manager and SHERIFF command structures to ensure that changes in SHERIFF policies are agreeable to CITY and that change in CITY policies are agreeable to SHERIFF. In the event a CITY procedure, policy, goal or operation differs from the SHERIFF's, City Manager or his/her designee, SHERIFF and COUNTY shall meet and mutually determine which policy will prevail; 9.3.10 Notifying the City Manager or his/her designee of any significant criminal occurrence or civil emergency within CITY or region that would impact the public safety or operations of CITY, and Page 10 of 26 9.3.11 Coordinating with City Manager regarding maintenance and capital improvement needs of the CITY Precinct Building. 9.4 Duties of the Precinct Commander. The Precinct Commander shall act as Police Chief in his/her absence and under the Police Chief as CITY Police Department's primary administrative assistant, and also work with CITY staff to provide data as requested and complete information required for CITY planning documents. 9.5 Duties of the City Manager. The City Manager or his/her designee shall have the responsibility of providing general direction and supervision to the assigned Police Chief relative to the furnishing of law enforcement Services to CITY as set forth in chapter 35A.13 RCW and the terms of this Agreement. 9.6 Duties of the SHERIFF. The SHERIFF or his designee shall make regular visits to the CITY Precinct Building and ensure that SHERIFF policies and procedures are being followed and that law enforcement Service is provided to CITY according to the terms of this Agreement and according to the standards of the SHERIFF. At the request of the City Manager, SHERIFF will make presentations to the Council and appearances at CITY functions as his schedule permits. 9.7 Quarterly Meetings - Sheriff and City Manager. The SHERIFF and the City Manager shall meet on a quarterly basis to ensure regular communication and to seek joint consideration of all matters of concern regarding this Agreement. Either party may invite representatives from their respective organizations to attend. It is intended that the Parties in these meetings review the Interlocal Agreement and discuss matters of mutual interest; monitor cost trends, work jointly on potential cost savings, revenue sources and other budgetary matters that may impact Service levels; seek long-term sustainability of contract terms; consider changes in labor contracts, review allocation of resources or other items that may impact either party. The dates of these meetings will be determined by mutual agreement but should coincide with the budget cycles of each party. 9.8 Quarterly Meeting — Financial and Contract Administration Representatives. At the request of CITY, COUNTY, or SHERIFF, representatives shall meet to discuss potential changes to the COCAP, the LECAP, or other items that may impact the CITY's law enforcement costs or Service levels. If possible, CITY shall be notified of such changes prior to implementation, allowing CITY an opportunity to comment. SECTION NO. 10: OBSERVATION OF LABOR NEGOTIATIONS CITY may participate with other cities that contract with COUNTY for law enforcement Services to select no more than two (2) representatives from the contracting cities to observe labor negotiations between COUNTY, SHERIFF and the collective bargaining units representing the employees of the SHERIFF, provided that such observers adhere to rules established by COUNTY, the SHERIFF and the bargaining units for the negotiations. Page 11 of 26 SECTION NO. 11: PROPERTY, EQUIPMENT AND TRAINING 11.1 Ownership of Property and Equipment. The ownership of all property and equipment utilized in association with either SHERIFF or CITY meeting their responsibilities under the terms of this Agreement, shall remain with the original owner at all times to include termination, unless otherwise specifically and mutually agreed upon in writing by the Parties to this Agreement. 11.2 Stationery, Notices and Forms. CITY shall supply at its own cost and expense any special supplies, logos or patches, stationery, notices, forms where such must be issued in the name of CITY. 11.3 Additional Technology. CITY desires to maintain a police force that is trained and equipped with the latest technology. SHERIFF agrees to provide police service personnel providing Services under this Agreement that are trained and equipped with such technology as is customarily provided to deputies providing law enforcement Services in the unincorporated areas of the County. Any technology not currently in use or not customarily provided to patrol deputies, may be requested by CITY or SHERIFF. Parties agree to meet and confer over the need for the acquisition, training, or use of new technology with the final decision regarding the acquisition and use of new technology resting solely with the SHERIFF so long as CITY and COUNTY have the necessary financial resources to acquire such technology and train Dedicated CITY Officers in its use. Such costs shall be born solely by the CITY. 11.4 Additional Training. CITY has indicated that it may desire to have the Dedicated CITY Officers providing Services to CITY under the terms of this Agreement attend additional or supplemental training. The SHERIFF agrees not to unreasonably withhold approval of any written request(s) by CITY for Dedicated CITY Officers providing Services under the terms of this Agreement to attend additional or supplemental training. The SHERIFF may also require Dedicated CITY Officers assigned to provide Services to CITY under the terms of this Agreement to participate in necessary state and federal training and conferences that focus on the prevention of crime and the protection of CITY' S citizens. The costs of any additional or supplemental training requested by CITY under this section and approved by the SHERIFF, or determined necessary by the SHERIFF shall be born solely by CITY. 11.5 Police Department Building, Maintenance, and Janitorial. CITY will provide offices, to include sufficient parking, for the City of Spokane Valley Police Department located at 12710 E. Sprague Avenue, City of Spokane Valley, 99216 or at such other location mutually agreed to between the CITY and SHERIFF. CITY shall provide all operation, maintenance and janitorial services for said offices. Page 12 of 26 SECTION NO. 12: COMMUNITY IDENTITY 12.1 Vehicles. Patrol, Traffic, School Resource Officer, and Community Service vehicles that are assigned to CITY shall display the color, identification and logo of CITY at CITY's sole expense. Additionally, the vehicles will indicate that they are SHERIFF vehicles. SHERIFF and CITY will determine the form of identification jointly. Detective and Supervisor vehicles may be left unmarked. 12.2 Uniform. SHERIFF maintains a uniform directed by state law. It is a uniform that carries a great deal of pride. CITY recognizes that the assigned personnel will retain the uniform of the Spokane County Sheriffs Office; however, SHERIFF agrees that assigned personnel shall wear additional identification in the nature of a patch, clearly indicating affiliation with CITY on uniforms, jackets, and jumpsuits. Jumpsuits shall include the word "Police" in large type on the back. The nature and design of any additional identification will be determined jointly by SHERIFF and CITY and provided to SHERIFF by CITY at CITY's sole expense. SECTION NO. 13: RECORDS All records prepared, owned, used or retained by COUNTY or SHERIFF in conjunction with providing Services under the terms of this Agreement shall be deemed COUNTY property and shall be made available to CITY upon request by the City Manager subject to the records retention schedule set forth by the Washington State Secretary of State, the attorney client and attorney work product privileges set forth in statute, court rule or case law. The Parties agree to cooperate in complying with the provisions of chapter 42.56 RCW. Should the Agreement terminate, the Parties will meet, and discuss the nature and extent of records required to be transferred to the successor agency. The COUNTY agrees to effect the transfer no later than the last day of the contract. The cost of any transfers of records to the control of the CITY under this provision shall be assumed solely by the CITY. SECTION NO. 14: UNCONTROLLABLE CIRCUMSTANCES/IMPOSSIBILITY A delay or interruption in or failure of performance of all or any part of this Agreement resulting from Uncontrollable Circumstances shall be deemed not a default under this Agreement. A delay or interruption in or failure of performance of all or any part of this Agreement resulting from any change in or new law, order, rule or regulation of any nature which renders providing of Services in accordance with the terms of this Agreement legally impossible, and any other circumstances beyond the control of the SHERIFF, which render legally impossible the performance by the SHERIFF of its obligations under this Agreement, shall be deemed not a default under this Agreement. Page 13 of 26 SECTION NO. 15: RELATIONSHIP OF THE PARTIES For the purpose of this section, the terminology "COUNTY" shall also include SHERIFF. The Parties intend that an independent contractor relationship will be created by this Agreement. COUNTY shall be an independent contractor and not the agent or employee of CITY, that CITY is interested only in the results to be achieved and that the right to control the particular manner, method and means in which the Services are performed is solely within the discretion of the SHERIFF. Any and all employees who provide Services to CITY under this Agreement shall be deemed employees solely of the SHERIFF. The SHERIFF shall be solely responsible for the conduct and actions of all employees under this Agreement and any liability that may attach thereto. Likewise, no agent, employee, servant or representative of CITY shall be deemed to be an employee, agent, servant or representative of the SHERIFF or COUNTY for any purpose. SECTION NO. 16: LIABILITY For the purpose of this section, the terminology "COUNTY" shall also include the "PROSECUTING ATTORNEY." (a) COUNTY shall indemnify and hold harmless CITY and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of COUNTY, its officers, agents and employees, relating to or arising out of performing Services pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought against CITY, COUNTY shall defend the same at its sole cost and expense and if final judgment in said suit be rendered against CITY, and its officers, agents, and employees, or jointly against CITY and COUNTY and their respective officers, agents, and employees, COUNTY shall satisfy the same. (b) CITY shall indemnify and hold harmless COUNTY and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission of CITY, its officers, agents and employees, relating to or arising out of performing Services pursuant to this Agreement. In the event that any suit based upon such claim, action, loss, or damages is brought against COUNTY, CITY shall defend the same at its sole cost and expense and if fmal judgment in said suit be rendered against COUNTY, and its officers, agents, and employees, or jointly against COUNTY and CITY and their respective officers, agents, and employees, CITY shall satisfy the same. (c) If the comparative negligence of the Parties and their officers and employees is a cause of such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in proportion to their relative degree of negligence and the right of indemnity shall apply to such proportion. Page 14 of 26 (d) Where an officer or employee of a Party is acting under the direction and control of the other Party, the Party directing and controlling the officer or employee in the activity and/or omission giving rise to liability shall accept all liability for the other Party's officer or employee's negligence. (e) Each Party's duty to indemnify shall survive the termination or expiration of this Agreement. (f) The foregoing indemnity is specifically intended to constitute a waiver of each Party's immunity under Washington's Industrial Insurance Act, chapter 51 RCW, respecting the other party only, and only to the extent necessary to provide the indemnified Party with a full and complete indemnity of claims made by the indemnitor's employees. The Parties acknowledge that these provisions were specifically negotiated and agreed upon by them. (g) COUNTY and CITY agree to either self insure or purchase polices of insurance covering the matters contained in this Agreement with coverages of not less than $5,000,000 per occurrence with $5,000,000 aggregate limits including professional liability and auto. SECTION NO. 17: INITIATIVES AND LOCAL BUDGET REDUCTIONS The Parties recognize that revenue -reducing initiative(s) passed by the voters of Washington and/or local revenue reductions (i.e. loss of sales tax) and/or local government mandates may substantially reduce local operating revenue for CITY, COUNTY or both Parties. The Parties agree that it is necessary to have flexibility to reduce the contracted amount(s) in this Agreement in response to budget constraints resulting from the passage of State-wide revenue -reducing initiative(s) and/or local revenue reductions and/or local government mandates. If such an event occurs, the Parties agree to negotiate in good faith to achieve a mutually agreeable resolution in a timely fashion. SECTION NO. 18: DISPUTE RESOLUTION Any dispute regarding the interpretation of, failure to perform, or the costs for Services assessed under the terms of this Agreement between the SHERIFF, COUNTY or CITY shall first be reduced to writing and considered by the COUNTY CEO ("Chief Executive Officer") and the City Manager if it is a monetary dispute. If it is a non -monetary dispute, it shall be reduced to writing and considered by the SHERIFF and City Manager. The City Manager and the COUNTY CEO or SHERIFF shall agree to develop a corrective action plan to address any dispute covered in this section. The action plan shall be completed within 30 days of agreement to develop the action plan unless the Parties agree to extend this timeline. The action plan shall be implemented by the SHERIFF within 30 days of completion of the action plan. If the SHERIFF or CEO fails to complete or implement an action plan, discontinues the action plan without agreement by the City Manager, or the Page 15 of 26 dispute otherwise remains unresolved, the dispute may be submitted to arbitration by any Party. COUNTY or SHERIFF, respectively, and CITY shall have the right to designate one person each to act as an arbitrator. The two selected arbitrators shall then jointly select a third arbitrator. The decision of the arbitration panel shall be binding on the Parties and shall be subject to judicial review as provided for in chapter 7.04A RCW. The costs of the arbitration panel shall be equally split between the respective Parties. SECTION NO. 19: ASSIGNMENT No party may assign in whole or part its interest in this Agreement without the written approval of the other Parties. Nothing in this section shall prohibit COUNTY or SHERIFF from contracting with third parties for Services provided for in this Agreement. SECTION NO. 20: NOTICES All notices called for or provided for in this Agreement shall be in writing and must be served on any of the Parties either personally or by certified mail, return -receipt requested, sent to the Parties at their respective addresses herein above given. Notices sent by certified mail shall be deemed served when deposited in the United States mail, postage prepaid. SECTION NO. 21: VENUE STIPULATION This Agreement has been and shall be construed as having been made and delivered within the State of Washington and it is mutually understood and agreed by each Party that this Agreement shall be governed by the laws of the State of Washington, both as to interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement of this Agreement, or any provision hereto, shall be instituted only in courts of competent jurisdiction within Spokane County, Washington. SECTION NO. 22: COMPLIANCE WITH LAWS The Parties shall observe all federal, state and local laws, ordinances and regulations, to the extent that they may be applicable to the terms of this Agreement. SECTION NO. 23: DISCLAIMER Except as otherwise provided, this Agreement shall not be construed in any manner that would limit either Party's authority or powers under law. Page 16 of 26 SECTION NO. 24: HEADINGS The Section and subsection headings appearing in this Agreement have been inserted solely for the purpose of convenience and ready reference. In no way do they purport to, and shall not be deemed to, define, limit or extend the scope or intent of the sections to which they pertain. SECTION NO. 25: ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the Parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the Parties. Parties have read and understand the whole of the above Agreement and now state that no representations, promises or agreements not expressed in this Agreement have been made to induce either to execute the same. SECTION NO. 26: COUNTERPARTS This Agreement may be executed in any number of multiple signed originals, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. SECTION NO. 27: AGREEMENT TO BE FILED COUNTY shall file this Agreement with such offices or agencies as required by chapter 39.34 RCW. SECTION NO. 28: TIME OF ESSENCE OF AGREEMENT Time is of the essence of this Agreement and in case any Party fails to perform the obligations on its part to be performed at the time fixed for the performance of the respective obligation by the terms of this Agreement, the other respective Party may, at its election, hold the other Party liable for all costs and damages caused by such delay. SECTION NO. 29: CHAPTER 39.34 RCW REQUIRED CLAUSES A. Purpose. See Section No. 3 above. B. Agreement to be Filed. See Section No. 27 above. C. Duration. See Section No. 4 above. D. Termination. See Section No. 4 above. Page 17 of 26 4 E. Organization of Separate Entity and Its Powers. No new or separate legal or administrative entity is created to administer the provisions of this Agreement. F. Responsibilities of the Parties. See applicable sections within Agreement. G. Property upon Termination. See Section Nos. 4.4 and 11 above. SECTION NO. 30: SEVERABILITY The Parties agree that if any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity of the remaining portions or provisions shall not be affected and the rights and obligations of the Parties shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory provision. SECTION NO. 31: THIRD PARTY BENEFICIARIES. This Agreement is intended for the benefit of COUNTY, CITY and SHERIFF and not for the benefit of any third parties. SECTION NO. 32. SURVIVAL Without being exclusive, Section Nos. 16, 20, and 21 of this Agreement shall survive any termination, expiration or determination of invalidity of this Agreement in whole or in part. Any other sections of this Agreement which, by their sense and context, are intended to survive shall also survive. SECTION NO. 33. MEDIA RELEASES AND CONTACT Media releases concerning law enforcement activities covered under this Agreement will be prepared by the SHERIFF'S Public Information Officer. Any such release of information to the media that is deemed to be sensitive or likely to cause concern or alarm shall be provided to the City Manager before its release. CITY shall not issue any media releases regarding law enforcement activities covered under this Agreement without prior approval of the SHERIFF unless otherwise agreed by the Parties. SHERIFF will endeavor to have the Police Chief or designee interact with the media when appropriate. SHERIFF's ability to interact with the media on CITY's behalf shall not be limited by this section. Page 18 of 26 SECTION NO. 34: MODIFICATION This Agreement may only be modified in writing by the mutual written agreement of the Parties. (This space intentionally left blank.) Page 19 of 26 1 IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed on the date and year opposite their respective signatures. DATED: • 1.5 • 1-1 _ oo c°4444, BOARD OF COUNTY COMMISSIONERS 66'4' % �` . F SP9K\NE COUNTY, WASHINGTON • ca�� AI LEST: CLERK OF THE BOARD GINNA VASQUE 17-0752 DATED: tfW/ 7 DATED: '/f/ ' If CHRISTINE BAINBRIDG City Clerk Approved as t,Q form only: ttorney /JOSH KERNS, Vice -Chair VACANT Commissioner ********** SPOKANE COUNTY SHERIFF: CITY OF SPOKANE VALLEY: CALHOUN, City Manager Page 20 of 26 Exhibit 1— Services Provided to CITY by SHERIFF CITY Dedicated Service Units CITY Police Department Administration (Chief, Commander, Sergeant) Patrol Traffic Community Services Domestic Violence School Resource Officers K-9 Property and Drug Crimes Investigations Shared Service Units Major Crimes Sex Crimes Investigative Task Force Joint Terrorism Task Force Safe Streets (Drug Task Force and Gang Enforcement) Emergency Operations Team SHERIFF Command Staff Public Information Officer Training/Professional Standards SCOPE/SIRT Radio Dispatch Helicopter Forensics Crime Check Records Management Property Storage Explosive Disposal Communications Crime Analysis Garage Firing Range Fleet SWAT/Hostage Negotiation Extra Duty Employment Reservist and Explorer Units Crime Check Civilian Administrative Support Computer Aided Dispatch/Report Management System Page 21 of 26 Regional Services Civil Marine Patrol SHERIFF Sex Offender Registration Page 22 of 26 Exhibit 2 — Performance Measures and Workload Indicators Workload Indicators Total incidents per Dedicated CITY Patrol Officer per shift Total citizen initiated Calls for Service Total citizen initiated Calls for Service with Dedicated CITY Patrol Officer response Total Dedicated CITY Officer initiated incidents Total Dedicated CITY Officer involved incidents Total incidents requiring written documentation Total property crimes Total crimes against persons Total incidents resulting in custodial arrest Total traffic infractions/citations issued Total traffic infractions/citations from citizen complaints Total reported collisions Total Major Crime investigations initiated Total Sex Crime investigations initiated Total Property/Drug Crime investigations initiated Performance Measures Average patrol staffing per shift Citizen complaints per 1,000 Dedicated CITY Officer incidents Outcome of complaint investigations (% sustained, not sustained, exonerated, unfounded, pending, changed to inquiry) Use of force per 1,000 Dedicated CITY Officer incidents Outcome of use of force incidents (% within policy and not within policy) Average response time for priority 1 calls for Service Percentage of calls for Service with deputy response Percentage of incidents that were deputy initiated Percentage of solvable property crime cases assigned Percentage of assigned cases solved by investigative unit Percentage of assigned cases solved by charges filed by investigative unit Total unassigned cases Cases inactivated due to lack of evidence or leads Collisions per capita Percentage of traffic complaints worked Page 23 of 26 Exhibit 3 - Dedicated CITY Officers Administrative Police Chief/Undersheriff 1 Precinct Commander/Captain 1 Sergeant 1 Patrol Lieutenant 2 Sergeant 9 Deputies 47 K-9 Deputies 3 Traffic Sergeant 1 Detective/Corporal 1 Deputies 5 Community Services Deputy 1 Domestic Violence Detective/Corporal 1 School Resource Officer Deputy 4 Property and Drug Crimes Sergeant 1 Detectives 10 Deputy 1 Total Dedicated Officers 89 Page 24 of 26 Exhibit 4 - Combined Number of Officers in Shared Units Investigations Captain 1 Lieutenant 1 DEA Deputy 1 Major Crimes Sergeant 1 Detectives 6 Sex Crimes Sergeant 1 Detectives 6 Investigative Task Force Lieutenant 1 Regional Intelligence Group Detective 1 Joint Terrorism Task Force Detective 1 Safe Streets (Drugs and Gangs) Sergeant 1 Detectives 4 Deputies 1 Emergency Operations Team Deputy 2 Command Staff Undersheriff 1 Public Information Officer Sergeant 1 Training/Professional Standards Lieutenant 1 Sergeant 2 Deputies 2 Total Shared Officers 35 Page 25 of 26 Exhibit 5 - CITY Patrol Districts Miles Spokane Valley Police Districts 1-6 Page 26 of 26 CERTIFICATE OF.MEMBERSHIP IN THE • WASHINGTON COUNTIES RISK POOL ONLY AND CONFERS NO RIGHTS UPON THE AMEND, EXTEND OR ALTER THE JOINT SELF-INSURANCE COUNTIES RISK POOL THIS CER1114ICATE IS ISSUED AS A MAI IER OF INFORMATION CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT LIABILITY COVERAGE AFFORDED BY THE WASHINGTON MEMBER COUNTY: Spokane County, Washington Attn: Steve Bartel, Risk Manager 1033 W. Gardner Spokane, WA 99260 Liability Coverage Afforded by the: Washington Counties Risk Pool 2558 R W Johnson Rd SW, Suite 106 Tumwater, WA 98512-6103 Spokane County (the "County") is a member of the Washington and the County is covered by the Pool's Joint Self -Insurance Liability was created by interlocal cooperative agreement amongst the Pool's third -party liabilities. The Pool is NOT an insurance company. Counties Risk Pool (the "Pool"), as authorized by RCW 48.62.031, Program. The Pool's Joint Self -Insurance Liability Program member counties to share risks by `jointly, self -insuring" certain Claims that are covered under a Memorandum of Liability Coverage RCW ('Actions against political subdivisions, municipal and quasi - volunteers and agents and/or actions in connection with or County and/or its officers, employees or volunteers are found to be ("MLC") from the Pool and were submitted under Chapter 4.96 municipal corporations") against the County, its employees, officers, incidental to the performance of an agreement/contract which the liable for will be paid by the Pool and/or the County. MLC NUMBER: MLC EFFECTIVE DATE: MLC EXPIRATION DATE: LIMITS OF LTABLITY EACH OCCURRENCE BI AND PD COMBINED: 20162017RISKPOOL-SPCO October 1, 2016 October 1, 2017 $10,000,000 TYPES OF LIABILITY COVERAGE AFFORDED: Including: General Liability Bodily Injury Personal Injury Property Damage Errors and Omissions/Professional Advertising Injury Automobile Liability DESCRIPTION OF OPERATIONS/LOCATION/vEHICLE CANCELLATION Interiocal Agreement for Law Enforcement Services During the MLC Period 10/1/16 - 10/1/17 SHOULD THE ABOVE DESCRIBED MLC BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUER WILL ENDEAVOR TO PROVIDE THIRTY (30) DAYS WRI I I EN NOTICE TO THE CER I IFICATE HOLDER, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION NOR LIABILITY OF ANY KIND UPON THE ISSUER OR ITS AGENTS OR REPRESENTATIVES. CERTIFICATE HOLDER: ISSUE DATE: ' August 4, 2017 Cty ofSpokaneValley E Sprague Ave, Suite 706 11707- Spokane Valley WA 99206 s r_-___ �1A,� Claims Assistant CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 11, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report: Potential RCO Grant Opportunities GOVERNING LEGISLATION: Chapter 3.34 SVMC — Acceptance of donations and gifts; chapter 3.46 SVMC — Non -architectural and engineering services. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: The Recreation and Conservation Office (RCO) is a small state agency that manages five boards and offices tasked with creating outdoor recreational opportunities, protecting the best of the state's wildlife habitat, conserving working farms and forests, recovering salmon from near extinction, and coordinating the state's response to invasive species. This collection of boards and offices provides leadership, funding, and technical assistance to local communities, state and federal governments, and others. RCO offers a range of grants from parks and trails to boating and conservation. All of RCO's grant processes are open and competitive. Generally, grant applications first are reviewed by panels of volunteer, experts, and staff. The panels weigh the merits of the proposals against criteria, strategic plan, and in some cases national priorities. They rank the lists of projects and submit them to RCO boards for funding consideration, helping to ensure that only the best projects receive funding. The grant cycles are primarily every two years. 2020 is a grant cycle year. Staff will present three potential grant opportunities along with a staff recommendation for the Council to consider. These grant opportunities will include a planning grant, an acquisition grant, and a park development grant. OPTIONS: (1) Council discussion; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Council Direction. BUDGET/FINANCIAL IMPACTS: The financial impact will vary depending upon the grant program and its respective match requirement. STAFF CONTACT: Mike Stone, Director of Parks and Recreation; Chaz Bates Senior Planner ATTACHMENTS: Grant Information. 2020 RCO Grant information Grant Project Desorption Prot ra m Grant, Limit Match Mirabeau Point Park $ 200,000 None Cost Estimate Application Due Award Notice November 1, 2020 July 1, 2021 NOVA - Trails Develop public access plan with DNRfor I'inecroft Natural Preserve $ 75,000 Balfour Park WWRP - Local Parks Complete Phase 1 of the Balfour Park Ex•ansion New $ 500,000 50% Community Park - North $ 3,075,00 Dank May 1, 2020 July 1, 2021 WWRP - Local Parks1 Property acquisition for a park on the north bank of the Spokane River between Sullivan and Baker $1,000,000 50% $ 2,200,000 May 1, 2020 July 1, 2021 1: Acquisition projects require completed development of the acquired property within 5 years from date of acquiring the property. At the time of the grant application, the project sponsor may propose a timeline longer than 5 years for large scale, multi -phased projects ASCALE: 0' 4000' SPOKANE VALLEY RIVER TRAIL VICINITY MAP MAY 2019 B W A BERNARDO WILLS ARCHITECTS PC architecture I interior design I Iandscapearchltecture www.UernnrdDwills.com 1509,13 .4511 -'PEN REG/c Ar/OrdWei4 er�grMAIV-Pl-/c 1Pi/6L0 /aArlf f14RK /N7` ew-. 1 /L 5Y9TFAa 4.1 PPcnor csn7&It- W/7 PjFRf�IN� G7/E+o/tFN S i�+YA4+es t ICC-sr/SOCW/ S/72MRS.FtitiTY Fo tw/r. Puw s.6tvrcc rWY Gyt7fWouNP SPOKANE VALLEY RIVER TRAIL CONCEPT - EAST END MAY 2019 Spoican�� Valley B W A BERNARDO I WILLS ARCHITECTS PC architectwe I intenordeslgn I landscnpearchitecture vivm hcrnardovnns.corn I sag 838 4511 Spokane Valley Park/Library Conceptual Site Plan BALFOUR PARK MASTER PLAN UPDATE Prepared for: Spokane Valley Parks and Recreation Department Spokane County Library District November 12, 2019 Bernardo 'Wills Architects PC 153 S Jefferson Street Spokane, WA 99201 509-838-4511 509-838-4605 Fax www.BernardoWills.com BERNARDO WILLS ARCHITECTS PC F7 li ea ■ LIBRARY SCOPE: COSTS TBD - NOT INCLUDED IN CURRENT ESTIMATES 1 n al HG1YYa 1083 Co SCOPE/COST B: WE5T END OP h • EXISTING REMODEL`: � 447 • • a • • • • ♦ i ♦ N 4 F • • • i 6` •a :WEST SCOPE/COST C END (NEW PARK) • 4 rA Pk1 fM f] f3 C%e1 b IN GA C:v SCOPE/COST A: EA5T END REMODEL LERa7aaa111/1E a■ a '■ a ma a • a d ■ s 0 EXISTING FIRE STATION TO REMAIN FIRE STATION SCOPE/COSTING PHASE PLAN D61 CM.M•M01. J- ▪ .273Y Sravwsr a: arav uo Or 0.3ma V4O .7.596 9$ 9COMi909TL: vrt5r erroax.r P.M �ea,c:asT u9FwkrC, C09T 0. KT:ucWu INDie2REtNT 176.9735r G91�MeTe99CMD, To: From: Re: DRAFT ADVANCE AGENDA as of February 5, 2020; 3:00 p.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Feb 18, 2020, Study Session, 6:00 p.m. [due Tue Feb 111 Proclamation: National Career and Technical Education Month Opportunity for General Public Comment ACTION ITEMS: 1. Second Reading Ordinance 20-001 CTA-2019-0003 Re Signage Regulations - Lori Barlow (5 minutes) 2. Second Reading Ordinance 20-002 Enabling Ord. Re Collection of Sales and Use Tax - C.Driskell (5 min) 3. Motion Consideration: City Safety Program Grant Opportunity - Adam Jackson (10 minutes) 4. Motion Consideration: Acceptance of Arts Council Sculptures - Mike Stone (10 minutes) 5. Mayoral Appointments: Planning Commission Appointments - Mayor Wick (10 minutes) 6. Mayoral Appointments: Lodging Tax Advisory Committee (LTAC) Appointments - Mayor Wick (10 min) NON -ACTION ITEMS: 7. City Hall Update - John Hohman 8. STA Update - Susan Meyer 9. Sullivan/Wellesley Intersection Improvement Project - Bill Helbig, Gloria Mantz 10. Transportation Fees - Erik Lamb, Adam Jackson 11. Advance Agenda - Mayor Wick (10 minutes) (15 minutes) (20 minutes) (45 minutes) (5 minutes) [*estimated meeting 145 mins] Feb 25, 2020, Formal Meeting Format, 6:00 p.m. [due Tue Feb 181 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Admin Rpt: Justice Task Force Wrap-up- C.Driskell; Maggie Yates, Sp Reg. Law & Justice Dept. (30 min) 3. Admin Report: Radio Controlled Car Club License Agreement - Mike Stone 4. Admin Report: Adams Sidewalk Project Update - Glenn Ritter, Gloria Mantz 5. Admin Report: Ella and Conklin Sidewalk Project Update - Glenn Ritter, Gloria Mantz (10 minutes) (5 minutes) (5 minutes) 6. Admin Report Indiana Avenue Preservation Project Update - Erica Amsden, Gloria Mantz (10 minutes) 7. Admin Report: Sprague/Barker Intersection Improvement Project - Erica Amsden, Gloria Mantz (10 mins) 8. Admin Report: Sullivan ITS Project - Glenn Ritter, Gloria Mantz 9. Admin Report: Federal Legislative Agenda - Mark Calhoun 10. Advance Agenda - Mayor Wick 11. Info Only: Department Monthly Reports (10 minutes) (20 minutes) (5 minutes) [*estimated meeting 110 mins] March 3, 2020, Study Session, 6:00 p.m. [due Tue Feb 251 ACTION ITEMS: 1. Motion Consideration: Sprague & Barker Intersection Improvement Project - G. Mantz; 2. Motion Consideration: CenterPlace Roof Replacement Bid Award - Gloria Mantz 3. Motion Consideration: Adoption of Federal Legislative Agenda - Mark Calhoun NON -ACTION ITEMS: 4. 2019 Accomplishments Report Mark Calhoun 5. Advance Agenda E. Amsden (5 min) (5 minutes) (15 minutes) (90 minutes) (5 minutes) [*estimated meeting 120 mins] March 10, 2020, Formal Meeting Format, 6:00 p.m. [due Tue March 31 1. Consent Agenda (claims, payroll, minutes, Radio Controlled Car Club License Agreement) (5 minutes) 2. Admin Report: Arts Council Sculpture Donations, Potential Locations - Mike Stone 3. Admin Report: Tree City USA - Mike Stone 4. Admin Report: Advance Agenda - Mayor Wick (20 minutes) (15 minutes) (5 minutes) [*estimated meeting 45 mins] Draft Advance Agenda 2/6/2020 1:32:08 PM Page 1 of 2 March 17, 2020, Study Session, 6:00 p.m. ACTION ITEMS: 1. Motion Consideration: Bid Award, Sullivan ITS Project — Gloria Mantz NON -ACTION ITEMS: 2. Advance Agenda — Mayor Wick March 24, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick 3. Info Only: Department Monthly Reports March 31, 2020, Study Session, 6:00 p.m. ACTION ITEMS: 1. Motion Consideration: Bid Award, Adams Sidewalk Project — Gloria Mantz 2. Motion Consideration: Bid Award, Ella/Conklin Project — Gloria Mantz NON -ACTION ITEMS: 3. Advance Agenda April 7, 2020, Study Session, 6:00 p.m. 1. New Employee Report — John Whitehead 2. Advance Agenda — Mayor Wick April 14, 2020, Formal Meeting Format, 6:00 p.m. Proclamation: National Arbor Day 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick April 21, 2020, Study Session, 6:00 p.m. 1. Police Department Quarterly Report — Mark Werner 2. Advance Agenda — Mayor Wick April 28, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick 3. Info Only: Department Monthly Reports May 5, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Artwork & Metal Boxes Donation Recognition Fee Resolution Cost of Service Analysis Graffiti Health District Re SV Stats Homelessness Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol New Employee Rpt (Jan, April, July, Oct) Park Lighting PFD Presentation [due Tue March 101 (5 minutes) (5 minutes) [due Tue March 171 (5 minutes) (5 minutes) [due Tue March 241 (10 minutes) (10 minutes) (5 minutes) [due Tue March 311 (5 minutes) (5 minutes) [due Tue April 71 (5 minutes) (5 minutes) [due Tue April 141 (10 minutes) (5 minutes) due Tue April 211 (5 minutes) (5 minutes) [due Tue April 28 (5 minutes) Police Dept Qtr Rpt (Jan, April, July, Oct) SREC Report/Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Trunk or Treat Utility Facilities in ROW Vaping Water Districts & Green Space Way Finding Signs Draft Advance Agenda 2/6/2020 1:32:08 PM Page 2 of 2