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2020, 03-10 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, March 10, 2020 6:00 p.m. Spokane Valley City Hall Council Chambers 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting CALL TO ORDER INVOCATION: Pastor Mike Munzo, Genesis Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION n/a 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on March 10, 2020, Request for Council Action Form Total: $515,719.55 b. Approval of Payroll for Pay Period Ending February 29, 2020: $515,592.72 c. Approval of Radio Controlled Car Club License Agreement d. Approval of Council Meeting Minutes of February 11, 2020 Special Meeting, Workshop e. Approval of Council Meeting Minutes of February 18, 2020 Study Session Format f. Approval of Council Meeting Minutes of February 25, 2020 Formal Meeting Format NEW BUSINESS: 2. Motion Consideration: Street Maintenance Contract — John Hohman [public comment] PUBLIC COMMENTS: This is an opportunity for the public to speak on any subject except action items above, as public comments will be taken on those action items where indicated at the time those items are discussed. When you come to the podium, please state your name and city residence, spell your last name for the record, and limit remarks to three minutes. ADMINISTRATIVE REPORTS: 3. Potential Grant Opportunity (BUILD) — Adam Jackson 4. Arts Council Sculpture Donations, Potential Locations — Mike Stone 5. SHB 1406 Potential Uses: Encouraging Affordable & Supportive Housing Investments —Morgan Koudelka 6. Advance Agenda - Mayor Wick CITY MANAGER COMMENTS ADJOURNMENT Council Agenda March 10, 2020 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 10, 2020 Department Director Approval: Check all that apply: /1 consent ❑ old business ❑ new business AGENDA ITEM TITLE: Approval of the Following Vouchers: ❑ public hearing VOUCHER 02/19/2020 02/20/2020 02/21/2020 02/24/2020 02/24/2020 02/27/2020 02/27/2020 LIST VOUCIIER NUMBERS 50014-50068 8634-8636 50069-50089 50090 7035; 7050; 7051; 7054; 7055; 7057 50091-50138 50139-50156 TOTAL AMOUNT $176,855.83 $307.00 $49,831.57 $4,109.89 $90,015.87 $172,53 6.46 $22,062.93 GRAND TOTAL: $515,719.55 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. 001.040.041. 001.040.042. 001.040,043, 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001,090,000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.595. Human Resources Engineering Economic Development Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Serv. General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Eco. General Gov't -Pavement Preser. 001.090.000.560. General Gov't -Social Services 001.090.000.594 General Gov't -Capital Outlay Other Funds: 101 — Street Fund 103 — Paths & Trails 105 — Hotel/M.otel Tax 106 Solid Waste 120 — CenterPIace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — RaiIroad Grade Separation Projects 402 — Stormwater Management. 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 02/19/2020 2:58:15PM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice 50014 2/19/2020 000648 ABADAN REPROGRAPHICS 112746 50015 2/19/2020 007055 ACCESS UNLIMITED & SECURITY 15202 50016 2/19/2020 003289 BMC SOFTWARE INC 1332505 50017 2/19/2020 003122 CALHOUN, MARK February 2020 Q1-2020 50018 2/19/2020 003319 CO -ENERGY, CONNELL OIL 50019 2/19/2020 007637 COMMONSTREET CONSULTING LLC 50020 2/19/2020 006445 GPM DEVELOPMENT CORP 50021 2/19/2020 000683 DAVID EVANS & ASSOCIATES 50022 2/19/2020 007673 DIBBLE ENGINEERS INC 50023 2/19/2020 002920 DIRECTV INC 50024 2/19/2020 000278 DRISKELL, CARY 50025 2/19/2020 002157 ELJAY OIL COMPANY 0290555-IN CSROW 20034 45123.9007 REISSUE 460297 460301 460302 25632 37148240955 Q1-2020 0869150 Fund/Dept 309.000.305.594 001.033.000.518 001,090,000.518 001.013.000.513 001.013.000.513 101.000.000.542 314.000.223.595 303.000.259.595 303.000.292.595 311.000.285.595 101.042.000.542 001.033.099.518 101.042.000.543 001.013.015,515 101.000.000.542 Description/Account Amount CIP 0305: PRINT SERVICE Total : BLUE STROBES FOR LYNX SYSTEI Total : BMC TRACK -IT SUPPORT RENEW/ Total : MONTHLY AUTO ALLOWANCE FOR Q1-2020 CELL PHONE ALLOWANCI Total : VEHICLE REPAIR & MAINT. SUPPLI Total : 0223-RIGHT-OF-WAY SERVICES Total : CIP 0259: TEMP CONSTRUCTION E Total : 0292-SIGNAL DESIGN 19-129-TRAFFIC ENGINEERING TRAFFIC SERVICES Total : CITY HALL STRUCTURAL REVIEW Total : CABLE SERVICE FOR MAINTENAN Total : Q1-2020 CELL PHONE ALLOWANCI Total : 112.04 112.04 18,056.45 18,056.45 1,673.27 1,673.27 400.00 135.00 535.00 17.86 17.86 4,418.08 4,418.08 450.00 450.00 1,627.75 2,866.85 4,076.10 8,570.70 1,669.14 1,669.14 69.99 69.99 135.00 135.00 VEHICLE REPAIR & MAINT. SUPPLI 825.57 Page: 1 vchlist 02/19/2020 2:58:15PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice 50025 2/19/2020 002157 ELJAY OIL COMPANY 50026 2/19/2020 000924 ELLER CORP 50027 2/19/2020 003682 EPIC LAND SOLUTIONS INC 50028 2/19/2020 003274 EXCHANGE PUBLISHING LLC 50029 2/19/2020 001232 FASTENAL CO 50030 2/19/2020 001447 FREE PRESS PUBLISHING INC (Continued) 0869161 12607 0120-0857 559361 559362 559363 559364 559365 559366 559367 559947 559948 559950 559951 559952 WAS P K324206 50711 50712 50714 50715 50716 50717 50738 50739 50741 50742 Fund/Dept 101.000.000.542 101.000.000.542 303.000.249.595 101.042.000.542 001.013.000.513 001.040.043.558 309.000.305.594 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 101.042.000.542 101.042.000.542 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 Description/Account Amount VEHICLE REPAIR & MAINT. SUPPLI Total : SNOW REMOVAL Total : 0249-REAL ESTATE SERVICES Total : ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION CIP 0305: PRINTING & BINDING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : SMALL TOOLS/MINOR EQUIP.: STF Total : ADVERTISING LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 75.63 901.20 12,512.50 12, 512.50 5,163.15 5,163.15 51.00 28.50 79.79 67.94 65.57 80.58 53.72 61.62 76.63 83.74 88.48 78.21 815.78 548.91 548.91 113.60 62.40 92.65 76.50 62.05 93.50 69.70 89.25 99.45 94.35 Page: 2 vch list 02/19/2020 2:58:15PM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice 50030 2/19/2020 001447 FREE PRESS PUBLISHING INC 50031 2/19/2020 000007 GRAINGER 50032 2/19/2020 000692 GUS JOHNSON FORD 50033 2/19/2020 000002 H & H BUSINESS SYSTEMS INC. 50034 2/19/2020 003297 HIGGINS, LEWIS ROD 50035 2/19/2020 000421 HOHMAN, JOHN 50036 2/19/2020 002538 HYDRAULICS PLUS INC (Continued) 50743 9437037543 535188 AR142080 AR142081 AR142082 AR142083 AR142084 AR142085 EXPENSES Q 1-2020 23494 50037 2/19/2020 002183 HYDROCAD SOFTWARE SOLUTION LLC 34300 50038 2/19/2020 002518 INLAND PACIFIC HOSE & FITTINGS 1041734 50039 2/19/2020 002466 KENWORTH SALES COMPANY SPOBS3709597 SPOIN3704937 SPOIN3705472 Fund/Dept 001.040.043.558 101.042.000.542 402.402.000.531 001.011.000.511 001.018.014.514 001.018.016.518 001.013.000.513 001.013.015.515 001.040.043.558 001.011.000.511 001.018.013.513 101.000.000.542 402.402.000.531 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 Description/Account Amount LEGAL PUBLICATION Total : SMALL TOOLS/MINOR EQUIP: STRI Total : VEHICLE REPAIR & MAINT. SUPPLI Total : COPIER COSTS: WEST WING/CITY COPIER COSTS: IT COPIER COSTS: HR COPIER COSTS: OPS/ADMIN COPIER COSTS: LEGAL COPIER COSTS: PERMIT CTR Total: EXPENSE REIMBURSEMENT Total : Q1-2020 CELL PHONEALLOWANCI Total : REPAIR SERVICE: SNOWPLOWS Total : HYDROCAD SUPPORT RENEWAL Total : VEHICLE REPAIR & MAINT. SUPPLI Total : REPAIR SERVICES #204 VEHICLE REPAIR & MAINT. SUPPL1 VEHICLE REPAIR & MAINT. SUPPL']' Total : 91.80 945.25 39.32 39.32 292.67 292.67 136.85 19.75 58.87 72.45 156.90 66.53 511.35 493.35 493.35 135.00 135.00 390.00 390.00 336.00 336.00 17.84 17.84 556.21 251.98 801.48 1,609.67 Page: 3 vchlist 02/19/2020 2:58:15PM Voucher List Spokane Valley Page: 4 Bank code: apbank Voucher Date Vendor Invoice 50040 2/19/2020 007408 KLEINGARTNER, JEFF 50041 2/19/2020 007709 MDM CONSTRUCTION GROUP INC 50042 2/19/2020 002259 MENKE JACKSON BEYER LLP 50043 2/19/2020 002203 NAPAAUTO PARTS 50044 2/19/2020 000652 OFFICE DEPOT INC. 50045 2/19/2020 000307 OFFICE OF THE STATE TREASURER 50046 2/19/2020 006220 PAPE MACHINERY INC 50047 2/19/2020 007280 PATTERSON, MARCI Q1-2020 10013 462 480 0538-970513 0538-970778 1351-445626 424846585001 424846815001 424850026001 427552583001 427552583002 433786959001 433787435001 43506743001 435467083001 437711470001 439240117001 440024195001 441672120001 441940518001 JANUARY 2020 11875645 EXPENSES Fund/Dept 001.040.042.558 101.000.000.542 001.013.015.515 314.000.143.595 101.042.000.542 101.042.000.542 101.042.000.542 001.040.041.543 001.040.041.543 001 .040.041.543 001.040.041.543 001.040.041.543 001.040.041.543 001.040.041.543 001.040.041.543 001.040.041.543 001.090.000.518 001.040.041.543 001.090.000.518 001.018.014.514 001.018.016.518 001.016.000.589 101.000.000.542 001.011.000.511 Description/Account Amount Q1-2020 CELL PHONE ALLOWANCI Total : SNOW REMOVAL Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES Total : VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPL VEHICLE REPAIR & MAINT. SUPPL' Total : OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, OFFICE SUPPLIES: ENGINEERING, COMPUTER HARDWARE NON-CAF OFFICE SUPPLIES: ENGINEERING, COMPUTER HARDWARE NON-CAF OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: HR STATE REMITTANCE Total : Total : VEHICLE REPAIR & MAINT. SUPPLI Total : 135.00 135.00 20,660.00 20,660.00 230.00 16,838.80 17,068.80 334.98 77.04 116.61 528.63 7.94 21.76 24.73 17.51 5.68 39.61 117.60 117.60 8.48 261.34 -117.60 39.19 18.46 60.79 623.09 30,946.99 30,946.99 20.02 20.02 EXPENSE REIMBURSEMENT 107.53 Page: 4 vchlist 02/19/2020 2:58:15PM Voucher List Page: 5 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 50047 2/19/2020 007280 007280 PATTERSON, MARCI (Continued) Total : 107.53 50048 2/19/2020 007360 PONDERAARCHITECTURE PC STATEMENT 05 001.033.099.518 PROFESSIONAL SERVICES 200.00 Total : 200.00 50049 2/19/2020 007678 RANDALL DANSKIN PS 129194 001.033.099.518 PROFESSIONAL SERVICES 3,399.95 Total : 3,399.95 50050 2/19/2020 003407 RIGHT! SYSTEMS INC SI-163950 001.090.000.518 BARRACUDA EMAIL SECURITY LIC 5,066.03 SI-163962 001.090.000.518 BARRACUDA MESSAGE ARCHIVEF 2,830.72 Total : 7,896.75 50051 2/19/2020 002531 SIX ROBBLEES INC 5-870391 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI 73.92 5-870453 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI 113.91 Total : 187.83 50052 2/19/2020 000090 SPOKANE CO INFO SYSTEMS 50319403 001.040.043.558 COUNTY IT SUPPORT JANUARY 2C 16,355.23 Total : 16,355.23 50053 2/19/2020 000308 SPOKANE CO PROSECUTING ATTY JANUARY 2020 001.016.000.589 CRIME VICTIMS COMPENSATION F 484,43 Total : 484.43 50054 2/19/2020 000459 SPOKANE CO TITLE CO 5-SP24818 314.000.223.595 OWNER'S POLICY PARCEL 45033.0 573.90 5-5P24820 314.000.223.595 OWNER'S POLICY 45033.0201, 450 573.90 Total : 1,147.80 50055 2/19/2020 000093 SPOKESMAN -REVIEW, THE 0000012677 001.013.000.513 ADVERTISING ACCT 42365 1,142.20 Total : 1,142.20 50056 2/19/2020 003318 TACOMA SCREW PRODUCTS INC 24148035 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI 117.30 Total : 117.30 50057 2/19/2020 004740 THOMSON REUTERS-WEST 841769955 001.013.015.515 SUBSCRIPTION CHARGES 821.96 Total : 821.96 50058 2/19/2020 000964 VOLT MANAGEMENT CORP 43250579 001.090.000.518 HELP DESK TEMP 1,318.40 Total : 1,318.40 Page: 5 vchlist 02/19/2020 2:58:15PM Voucher List Spokane Valley Page: 6 Bank code : apbank Voucher Date Vendor Invoice 50059 2/19/2020 003210 WEST CONSULTANTS INC. 50060 2/19/2020 002363 WESTERN STATES EQUIPMENT CO 50061 2/19/2020 002960 WICK, BEN 50062 2/19/2020 007156 WIDENER & ASSOCIATES 013032 IN001222145 Q1-2020 207013 50063 2/19/2020 002651 WOODARD, ARNE EXPENSES EXPENSES 50064 2/19/2020 001885 ZAYO GROUP LLC 50065 2/19/2020 001885 ZAYO GROUP LLC 50066 2/19/2020 001885 ZAYO GROUP LLC 50067 2/19/2020 001163 ZIGGY'S 50068 2/19/2020 004741 ZUMAR INDUSTRIES INC 55 Vouchers for bank code apbank 55 Vouchers in this report 2020020005522 2020020003578 2020020025710 1009 750216 31646 Fund/Dept 402.000.000.531 101.000.000.542 001.011.000.511 314.000.223.595 001.011.000.511 001,011,000.511 001.090.000.518 001.090.000.518 001.090.000.518 101.000.000.542 101.042.000.542 Description/Account Amount PROFESSIONAL SERVICES GRADER RENTAL Total : Total : Q1-2020 CELL PHONE ALLOWANCI Total : 0223-ENVIRONMENTAL AND PERM Total EXPENSE REIMBURSEMENT 1 OF EXPENSE REIMBURSEMENT 2 OF Total : INTERNET Total : NETWORK INFRASTRUCTURE DAf Total : INTERNET SERVICES Total : SUPPLIES: MAINTENANCE SHOP Total: SUPPLIES: STREET 3,429.58 3,429.58 5,411.46 5,411.46 135.00 135.00 2,056.60 2,056.60 46.57 527.31 573.88 626.70 626.70 283.80 283.80 245.60 245.60 21.73 21.73 490.05 Total : 490.05 Bank total : 176,855.83 Total vouchers : 176,855.83 Page: 6 vchlist 02/20/2020 12:52:48PM Voucher List Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice 8634 2/20/2020 007715 GALEOTTI, ALICE 8635 2/20/2020 007629 GARRISON-STUBER, JEN 8636 2/20/2020 007716 SCHUERMAN, TRACEY 3 Vouchers for bank code : pk-ref 3 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date PARK REFUND PARK REFUND PARK REFUND Fund/Dept Description/Account Amount 001.237.10.99 VALENTINE'S DANCE REFUND Total : 001.237.10.99 DEPOSIT REFUND: ROOM 108 Total : 001.237.10.99 DEPOSIT REFUND: FIRESIDE LOUI Total : Bank total : Total vouchers : 45.00 45.00 52.00 52.00 210.00 210.00 307.00 307.00 Page: �� vchlist 02/21/2020 11:13:07AM Voucher List Spokane Valley O1 Page: Bank code : apbank Voucher Date Vendor Invoice 50069 2/21/2020 007119 AAA HEATING AIR & PLUMBING 50070 2/21/2020 001081 ALSCO BLD-2019-2606 LSP02262062 LS P 02266818 50071 2/21/2020 007136 AMAZON CAPITAL SERVICES INC 1CFD-YFTC-6NT6 1XMP-PJQ4-6N3W 50072 2/21/2020 000030 AVISTA 50073 2/21/2020 000918 BLUE RIBBON LINEN SUPPLY INC 50074 2/21/2020 001795 BRIDAL FESTIVAL 50075 2/21/2020 000795 EARTHWORKS RECYCLING INC. 50076 2/21/2020 002308 FINKE, MELISSA 50077 2/21/2020 000011 GREATER SPOKANE VALLEY 50078 2/21/2020 000252 LOWE'S BUSINESS ACCOUNT Jan 2020 Jan 2020 0138176 S0233561 S0234136 S0234760 Fall 2020 Jan 2021 363338 Jan 2020 3037E Feb 2020 Fund/Dept 001.040.043.322 001.016.016.521 001.016.016.521 001.040.043.558 001.033.000.518 001.076.300.576 101.042.000.542 001.076.305.575 001.fl 76.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.143.70.00 001.076.305,575 001.076.301.571 001.076.305.575 001.016.016.521 Description/Account Amount PERMIT REFUND: BLD-2019-2606 Total : FLOOR MAT SERVICE AT PRECINC FLOOR MAT SERVICE AT PREC1NC Total : SUPPLIES FOR PERMIT/CPW SUPPLIES FOR CITY HALL Total : UTILITIES: PARKS MASTER AVISTA UTILITIES: PW MASTER AVISTA JAI Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : BRIDAL FESTIVAL BOOTH FOR CEI BRIDAL FESTIVAL BOOTH FOR CEI Total : RECYCLING COLLECTION AT CEN- Total : INSTRUCTOR PAYMENT Total : BOOTH FOR BUSINESS SHOWCA5 Total: 12.50 12.50 24.86 24.14 49.00 363.59 121.35 484.94 8,922.50 27,808.17 36,730.67 156.66 82.11 248.58 52.42 539.77 1,100.00 1,270.00 2,370.00 27.50 27.50 2,508.75 2,508.75 350.00 350.00 SUPPLIES CP: MAINT SHOP. PREC 452.35 Total : 452.35 Page: - 1— vchlist 02/21/2020 11:13 : 07AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 50079 2/21/2020 006778 MAINSTREAM ELECTRIC INC 50080 2/21/2020 000132 MODERN ELECTRIC WATER CO 50081 2/21/2020 001860 PLATT ELECTRIC SUPPLY BLD-2020-0310 Jan 2020 0A70733 0A93140 0B95394 50082 2/21/2020 000415 ROSAUERS FOOD & DRUG CENTER 10-3475081 10-482880 50083 50084 50085 50086 50087 50088 50089 2/21/2020 000709 SENSKE LAWN & TREE CARE INC. 2/21/2020 005012 SPOKANE CO ENVIRONMENTAL 2/21/2020 000324 SPOKANE CO WATER DIST#3 2/21/2020 000405 SPOKANE VALLEY PARTNERS 2/21/2020 007159 THE HOME DEPOT PRO 9718271 Feb 2020 Feb 2020 #1 2020 533033429 2/21/2020 000038 WASTE MANAGEMENT OF SPOKANE 0071341-1518-2 2/21/2020 007231 WESTERN EXTERMINATOR COMPANY 2264664 264665 Fund/Dept Description/Account Amount 001.040.043.322 PERMIT REFUND: BLD-2020-0310 Total : 001.076.302.576 UTILITIES: JAN 2020 PARKS 001.016.016.521 001.016.016.521 001.076.305.575 001.076.304.575 001.076.305.575 Total : SUPPLIES AT PRECINCT SUPPLIES FOR PRECINCT SUPPLIES FOR CENTERPLACE Total : SUPPLIES AT CENTERPLACE SUPPLIES FOR BRIDAL FAIR Total : 402.402.000.531 FLAGGING CALL OUT ON 2/1/2020 001.076.302.576 SPOKANE CO SEWER CHRGS: FE! 1,639.29 402,402,000.531 WATER CHARGES FOR FEB 2020 001.090.000.560 2020 SOC SER/ECO DEV REIMBUR Total : Total : 12.50 12.50 1,418.68 1,418.68 124.20 21.46 37.33 182.99 15.97 38.39 54.36 001.033.000.518 402.402.000.531 001.016.016.521 001.033.000.518 SUPPLES FOR CITY HALL Total : 862.49 862.49 Total : 1,639.29 Total : WASTE MGMT: LATE PAYMENT CH. Total PEST MGMT SERVICES AT PRECIN PEST MGMT SERVICES AT CITY H/ Total : 97.78 97.78 1,256.79 1,256.79 368.89 368.89 61.66 61.66 189.49 161.17 350.66 21 Vouchers for bank code : apbank Bank total : 49,831.57 Page: -2- vchlist 02/24/2020 9:40:22AM Voucher List Spokane Valley 1.6 Page: —1— Bank code : apbank Voucher Date Vendor Invoice FundlDept DescriptionlAccount Amount 50090 2/24/2020 002134 FIRSTAMERICAN TITLE TITLE POLICY 312.000.000.594 TITLE POLICY FLORA PARKACQUI 4,109.89 Total : 4,109.89 1 Vouchers for bank code : apbank Bank total : 4,109.89 1 Vouchers in this report Total vouchers : 4,109.89 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 1 vchlist 02124/2020 12:27:52 P M Voucher List Spokane Valley // Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 7035 2/20/2020 002227 IDAHO TAX COMMISSION Ben91898 7050 2/20/2020 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben91900 7051 2/20/2020 000682 EFTPS Ben91902 7054 2/20/2020 007303 VANTAGEPOINT TRANSFER AGENTS, 457 RO Ben91904 7055 2/20/2020 000145 VANTAGEPOINTTRANSFERAGENTS, 457 PL./ Ben91906 7057 2/20/2020 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben91908 6 Vouchers for bank code : apbank 6 Vouchers in this report 001.231.50.03 001.231.14.00 001.231.11.00 001.231.23.00 106.231.18.00 001.231.14.00 401A: PAYMENT FEDERAL. TAXES: PAYMENT 457 ROTH OPTION: PAYMENT Description/Account Amount 1DAHO STATE TAX BASE: PAYMENT Total : Total : Total : Total : 457 DEFERRED COMPENSATION: PAYI Total : 401 EXEC PLAN: PAYMENT Total : Bank total : Total vouchers : 1,385.09 1,385.09 37,443.34 37,443.34 37,919.97 37,919.97 1,659.89 1,659.89 10, 904.27 10,904.27 703.31 703.31 90,015.87 90,015.87 Page: vchlist 02127/2020 2:45:55PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 50091 2/27/2020 002543 AIR ELECTRIC EQUIPMENT & TOOLS 241826 50092 2/27/2020 007136 AMAZON CAPITAL SERVICES INC 1W73-MLJX-P4R7 50093 2/27/2020 003337 ARROW CONSTRUCTION SUPPLY INC 262401 50094 2/27/2020 006767 ATLAS INTEGRATED 50095 2/27/2020 007114 CARDINAL INFRASTRUCTURE LLC 50096 2/27/2020 000101 CDW-G 50097 2/27/2020 000322 CENTURYLINK 2019-12832 1683 W VK6464 FEBRUARY 2020 50098 2/27/2020 006516 CITY OF SPOKANE VALLEY, PERMIT CEI CIP 0268 50099 2/27/2020 001888 COMCAST 50100 2/27/2020 005966 COSTAR REALTY INFORMATION INC 50101 2/27/2020 001880 CROWN WEST REALTY LLC 50102 2/27/2020 000734 DEPT OF TRANSPORTATION Fund/Dept 101.000.000.542 001.090.000.518 101.042.000.542 001.040.042.558 001.011.000.511 107.000.000.594 001.076.000.576 309.000.268.595 2/17/2020-3/16/2020 001.076.305.575 Feb 18-Mar 17 2020 001.090.000.518 110683340-1 R MARCH 2020 RE-313-ATB00218048 RE-313-ATB00218058 001.040.042.558 101.042.000.543 101.042.000.542 101.000.000.542 Description/Account Amount REPAIR SERVICE Total : COMPUTER HARDWARE NON-CAF Total : SMALL TOOLS/MINOR EQUIP.: STF Total : ADVERTISING: SUPPORT/MAINTEP Total : PROFESSIONAL SERVICES Total : MARSHALL TRIPLE 5" HDMI MONTI Total : 2020 PHONE SVCS: ACCT 509 Z14- Total : CIP 0268: BLDG PERMIT 304.76 304.76 14.13 14.13 44.63 44.63 1,625.00 1,625.00 6,500.00 6,500.00 1,331.28 1,331.28 581.62 581.62 2,332.61 Total : 2,332.61 INTERNET/PHONE: CENTERPLACE INTERNET: CITY HALL COSTAR SUITE Total : Total : COMMON AREA CHARGES FOR M/ Total : REIMBURSE TRAFFIC SVCS REIMBURSE ROADWAY MAINTEN4 396.14 106.18 502.32 5,440.67 5,440.67 149.64 149.64 8,059.56 49,415.32 Page: vchlist 02/2712020 2:45:55PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 50102 2/27/2020 000734 000734 DEPT OF TRANSPORTATION (Continued) Total : 57,474.88 50103 2/27/2020 001232 FASTENAL CO WASPK325678 101.042.000.542 SUPPLIES: STREET 73.64 Total : 73.64 50104 2/27/2020 007304 FIRSTLINE COMMUNICATIONS 157100 001.090.000.518 MITEL 5330E IP PHONES 3,020.45 Total : 3,020.45 50105 2/27/2020 000007 GRAINGER 9450118576 101.042.000.542 SMALL TOOLS/MINOR EQUIP.: STF 25.66 Total : 25.66 50106 2/27/2020 007712 GRAY MFG CO INC 898787 101.000.000.542 VEHICLE LIFT 8,992.96 Total : 8,992.96 50107 2/27/2020 000002 H & H BUSINESS SYSTEMS INC. AR144567 001.090.099.594 NEW COPIER FOR ENGINEERING, 10,476.18 Total : 10,476.18 50108 2/27/2020 002043 HDR ENGINEERING INC 1200249185 001.090.000.513 PROFESSIONAL SERVICES 18,064.16 Total : 18,064.16 50109 2/27/2020 007717 HIGH MOUNTAIN HORSEPOWER 12643 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI 326.70 Total : 326.70 50110 2/27/2020 007671 HORROCKS ENGINEERS INC 54497 001.040.041.558 PROFESSIONAL SERVICES 1,437.50 Total : 1,437.50 50111 2/27/2020 002538 HYDRAULICS PLUS INC 23505 101.000.000.542 REPAIR SERVICE: SNOWPLOW 785.46 Total : 785.46 50112 2/27/2020 002810 INLAND NW PARTNERS ASSOC JANUARY 2020 001.040.042.558 CITY MEMBERSHIP 300.00 Total : 300.00 50113 2/27/2020 007408 KLEINGARTNER, JEFF EXPENSES 001.040.042.558 EXPENSE REIMBURSEMENT 29.76 Total : 29.76 50114 2/27/2020 004632 LEVEL 3 COMMUNICATIONS 89483387 001.090.000.518 TELECOM SERVICES 1,452.18 Total : 1,452.18 50115 2/27/2020 002203 NAPAAUTO PARTS 0538-970797 101.042.000.542 VEHICLE REPAIR & MAINT. SUPPLI 233.66 Page: —2- vchlist 02/27/2020 2:45:55PM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice 50115 2/27/2020 002203 NAPA AUTO PARTS (Continued) 0538-970839 0538-971134 0538-971402 0538-971833 0538-972295 50116 2/27/2020 006997 NICHOLS CONSULTING ENGINEERS 993012508 50117 2/27/2020 001546 NORCO INC 50118 2/27/2020 003090 NORTH 40 OUTFITTERS 50119 2/27/2020 000652 OFFICE DEPOT INC. 50120 2/27/2020 006509 POE, JOSEPH 50121 2/27/2020 002510 POHL SPRING WORKS INC 50122 2/27/2020 002193 QSCEND TECHNOLOGIES INC 50123 2/27/2020 003014 RON TURLEY ASSOC. 50124 2/27/2020 002520 RWC GROUP 32086002289 32105907441 32119846309 094515/3 442065763001 442483390001 442755127001 818710 180867 11214 56971 116681N Fund/Dept 101.042.000.542 101.042.000.542 101.042.000.542 001.040.041.558 001.040.041.558 001.090.000,513 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.542 001.090.000.518 001.076.000.576 001.090.000.518 101.000.000.542 101.000.000.542 001.018.013.513 001.090.000.518 101.000.000.542 Description/Account Amount VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPLI Total : PROFESSIONAL SERVICES Total : SMALL TOOLS/MINOR EQUIP.: MAI VEHICLE REPAIR & MAINT. SUPPLI VEHICLE REPAIR & MAINT. SUPPL: Total : SUPPLIES: STREET Total: COMPUTER HARDWARE NON -GAF OFFICE SUPPLIES: CENTERPLACE SMALL TOOLS/MINOR EQUIP.: GEI` Total : SNOW REMOVAL REPAIR SERVICE #203 Total : Total : SOFTWARE MAINTENANCE & SUP Total : ANNUAL MAINTENANCEAGREEME Total : -39.20 30.49 33.53 129.49 -53.13 334.84 2,332.50 2,332.50 313.11 153.23 91.79 558.13 7.80 7.80 261.34 145.74 31.79 438.87 1,400.00 1,400.00 2,305.85 2,305.85 600.00 600.00 954.45 954.45 VEHICLE REPAIR & MAINT. SUPPLI 323.76 Page: 3-- vchlist 02/2712020 2:45:55PM 7.5- Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 50124 2/27/2020 002520 002520 RWC GROUP (Continued) Total : 323.76 50125 2/27/2020 000658 SPOKANE CO SUPERIOR COURT 3550.413 001.013.015.515 FILING FEE 240.00 Total : 240.00 50126 2/27/2020 000658 SPOKANE CO SUPERIOR COURT 3550.295 001.013.015.515 FILING FEE 240.00 Total : 240.00 50127 2/27/2020 000658 SPOKANE CO SUPERIOR COURT 3550.378 001.013.015.515 FILING FEE 240.00 Total : 240.00 50128 2/27/2020 000658 SPOKANE CO SUPERIOR COURT 3550.374 001.013.015.515 FILING FEE 240.00 Total : 240.00 50129 2/27/2020 000658 SPOKANE CO SUPERIOR COURT 3550.446 001.013.015.515 FILING FEE 240.00 Total : 240.00 50130 2/27/2020 000658 SPOKANE CO SUPERIOR COURT 3550.442 001.013.015.515 FILING FEE 240.00 Total : 240.00 50131 2/27/2020 000001 SPOKANE CO TREASURER 42000710 001.016.000.554 ANIMAL CONTROL SERVICES MAR 21,792.39 Total : 21,792.39 50132 2/27/2020 000093 SPOKESMAN -REVIEW, THE RENEWAL 001,040,042.558 SUBSCRIPTION FORACCT288112: 275.60 Total : 275.60 50133 2/27/2020 002135 SPRAY CENTER ELECTRONICS INC 254089 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLI 311.55 Total : 311.55 50134 2/27/2020 007646 STATELINE PAVING & MAINT. LLC PARCEL 55061.9004 314.000.143.595 CIP 0143 RE-ESTABLISHMENT COE 6,600.00 Total : 6,600.00 50135 2/27/2020 000014 TYLER TECHNOLOGIES INC. 045-293539 001.018.014.514 INSTALL FEE - CAFR STATEMENT E 1,819.50 Total : 1,819.50 50136 2/27/2020 000964 VOLT MANAGEMENT CORP 43269006 001.090.000.518 HELP DESK: TEMP 1,318.40 Total : 1,318.40 50137 2/27/2020 000158 WELCH COMER & ASSOC. INC 51068000-014 101.042.000.542 ENGINEERING SERVICES 7,560.01 Page: vchlist 02/27/2020 2:45:55PM Voucher List Page: Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 50137 2/27/2020 000158 000158 WELCH COMER & ASSOC. INC (Continued) Total : 7,560.01 50138 2/27/2020 001792 WHITEHEAD, JOHN EXPENSES 001.018.016.518 EXPENSE REIMBURSEMENT 876.62 Total : 876.62 48 Vouchers for bank code : apbank Bank total : 172,536.46 48 Vouchers in this report Total vouchers : 172,536.46 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the Labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that ! am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: .5 vchlist 02/27/2020 3:53:17PM Voucher List Spokane Valley %P Page: "f Bank code: apbank Voucher Date Vendor Invoice 50139 2/27/2020 007136 AMAZON CAPITAL SERVICES INC 11XT-GTDC-69XN 50140 2/27/2020 004046 AMERICAN ONSITE SERVICES 50141 2/27/2020 007718 APPLETREE 50142 2/27/2020 000918 BLUE RIBBON LINEN SUPPLY INC 50143 2/27/2020 000572 CARTER, CAROL 50144 2/27/2020 000840 CLARY, AARON 50145 2/27/2020 007719 EVERMAN, JASON 50146 2/27/2020 006729 JAKT FOUNDATION 50147 2/27/2020 005472 JOHNSON, JOHN 50148 2/27/2020 007720 MUNSON, JIMMY 50149 2/27/2020 005238 PHILLIPS, CHAD 50150 2/27/2020 007106 SMARTDRAW SOFTWARE LLC A-329660 A-329741 000016-155-701 0140165 0142095 S0235666 Expenses Expenses 2020-10000506 260 Expenses B LD-2020-0264 Expenses 529551 Fund/Dept 001.076.305.575 001.076.300.576 001.076.300.576 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001. 076.305.575 402.402.000.531 001.016.000.342 001.040.042.558 402.402.000.531 001.040.043.322 402.402.000.531 001.076.305.575 Description/Account Amount SUPPLIES OR CENTERPLACE Total : PORTABLE RESTROOMS AT PARK; PORTABLE RESTROOMS AT PARK: Total : ANSWERING SVC FOR CENTERPL Total : LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C LINEN SERVICE AND SUPPLY AT C Total : EXPENSE REIMBURSEMENT Total : EXPENSE REIMBURSEMENT Total : FARU REFUND: PAYMENT ID 71401 Total : MARKETING AND ECO DEV FOR C Total EXPENSE REIMBURSEMENT Total : PERMIT REFUND: BLD-2020-0264 Total : EXPENSE REIMBURSEMENT Total : 358.10 358.10 169.00 313.00 482.00 78.88 78.88 196.94 122.42 279.38 598.74 34.90 34.90 16.90 16.90 65.00 65.00 10,466.66 10,466.66 19.72 19.72 76.25 76.25 19.72 19.72 SOFTWARE MAINTENANCE TP770. 76.18 Page: vchlist 02/27/2020 3:53:17PM Voucher List Spokane Valley Page: /e. Bank code : apbank Voucher Date Vendor Invoice 50150 2/27/2020 007106 007106 SMAR T DRAW SOFTWARE LLC (Continued) 50151 2/27/2020 000324 SPOKANE CO WATER DIST #3 Feb 2020 #2 50152 2/27/2020 001992 SPOKANE HOTEL MOTEL ASSOC 1943 50153 2/27/2020 002306 TERRELL LANDSCAPE ARCHITECT, MIC 3836 3837 50154 2/27/2020 003175 VISIT SPOKANE Jan 2020 50155 2/27/2020 000066 WCP SOLUTIONS 11621881 1621880 50156 2/27/2020 004961 ZOME INC ZDM-58430 18 Vouchers for bank code : apbank 18 Vouchers in this report Fund/Dept 402.402.000.531 001 076 305.575 309.000.296.594 309.000.304.594 105.000.000.557 001.076.305.575 001.076.305.575 001.076.305.575 Description/Account Amount Total : WATER CHARGES FOR FEB 2020 # Total : HOSPITALITY NORTHWEST EDUC/ Total : 0296-ENG & ARCH. SVCS 0304-DESIGN AND CN MANAGEME Total : 2020 LODGING TAX GRANT REIMB Total SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : STAFF LOGO CLOTHING FOR CEN Total : 76.18 137.83 137.83 695.00 695.00 957.13 1,858.10 2,815.23 4,166.67 4,166.67 70.90 455.72 526.62 1,428.53 1,428.53 Bank total : 22,062.93 Total vouchers : 22,062.93 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 10, 2020 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending February 29, 2020 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 300,712.75 $ 10,265.00 $ 310,977.75 Benefits: $ 192,378.03 $ 12,236.96 $ 204,614.99 Total payroll $ 493,090.78 $ 22,501.96 $ 515,592.74 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 10, 2020 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Radio Control Car Club License Agreement GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: License for facility use March 31, 2005; approval of renewal license October 15, 2014; implementation of 2018-19 option years April 18, 2018; February 25, 2020 Council consensus to bring this forward on the March 10 Council Consent Agenda. BACKGROUND: The Radio Control Car Club of Spokane (RCCCS) has a race track at Sullivan Park for radio controlled cars. This use existed by informal agreement with Spokane County prior to the establishment of our City. Our City's first license agreement was signed into existence on March 31, 2005. The license agreement has been renewed on an annual basis through December 31, 2019. In general, the terms and conditions of the license agreement are as follows: • It grants permission to the RCCCS to use public property owned by the City; • RCCCS is authorized to use and occupy the Premises for the purpose of providing Radio Car facilities for the general use and enjoyment of the public; • RCCCS will reimburse the City for all electrical charges; • RCCCS is responsible for all maintenance and upkeep of the premises; • RCCCS needs written approval from the City to post signs or advertising or make any improvements to the premises; • RCCCS agrees to employ at its sole cost, expense and liability, such minimum security, admission and support personnel as deemed necessary by the City; • RCCCS will be required to maintain specified liability insurance. This new agreement will be effective from the date of the execution through December 31, 2021, with a mutual option to extend an additional two years to December 31, 2023. Future use shall be subject to future plans for the use of Sullivan Park as determined by the City. OPTIONS: 1) Move to approve the license agreement as drafted; or 2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee to finalize and execute the Radio Control Car Club License Agreement. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] BUDGET/FINANCIAL IMPACTS: There is no financial impact for the City as the RCCCS pays for electrical charges and support services. STAFF CONTACT: Michael D. Stone, CPRP, Director of Parks and Recreation ATTACHMENTS: Draft License Agreement and Map DRAFT LICENSE AGREEMENT BETWEEN CITY OF SPOKANE VALLEY AND RADIO CONTROLLED CAR CLUB OF SPOKANE Contract # 20- This License Agreement (Agreement) is made and entered into by and between the City of Spokane Valley, a municipal corporation of the State of Washington, as "City" acting through the City Manager and/or Parks and Recreation Director, and Radio Controlled Car Club of Spokane (RCCCS, or Licensee) whose address is RCCCS in care of Evan Hughes, 1607 S Canyon Woods Lane, Spokane, WA 99224. In consideration of the following terms, conditions and covenants, the parties agree: 1. Purpose. This Agreement licenses and grants permission to use public property or facilities that are owned or controlled by the City of Spokane Valley, hereinafter, "Premises." The Premises are described on Exhibit "A" attached hereto. 2. Scope of Use. The City authorizes Licensee to use and occupy the Premises for the purpose of providing radio controlled car facilities for the general use and enjoyment of the public at the radio control car track at Sullivan Park, 1901 North Sullivan Road, Spokane Valley. The Licensee is required to comply with the requirements of chapter 6.05 of the Spokane Valley Municipal Code as adopted or amended. 3. Effective Date and Duration. This Agreement shall be in effect from the date of execution through December 31, 2021. The parties may mutually agree in writing to execute one extension of two years, which would expire December 31, 2023. Future use shall be subject to future plans for the use of Sullivan Park as determined by the City. The City has purchased additional property at Sullivan Park and RCCCS understands the City will be considering changes to Sullivan Park that may affect the use by RCCCS. 4. Costs of Operation. Licensee agrees to pay or reimburse the City for all electrical charges and for support services as may be agreed upon in writing and provided by the City at the request of RCCCS. 5. Indemnification/Hold Harmless. Licensee shall, at its sole expense, defend, indemnify and hold harmless, City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees and costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors or omissions in the services provided by Licensee and Licensee's agents, to the fullest extent permitted by law, subject only to the limitations provided below. Licensee's duty to defend, indemnify and hold harmless City shall not apply to liability for damages arising out of such services caused by or resulting from the sole negligence of City or City's agents or employees. Licensee's duty to defend, indemnify and hold the City harmless against liability for damages arising out of such services caused by the concurrent negligence of (a) City or City's agents or employees, and (b) Licensee or Licensee's agents shall apply only to the extent of the negligence of Licensee or Licensee's agents. Licensee's duty to defend, indemnify and hold the City harmless shall include, as to all claims, demands, losses and liability to which it applies, City's personnel -related costs, reasonable attorneys' fees, and the reasonable value of any services rendered by the office of the City Attorney, outside consultant costs, court costs, fees for collection, and all other claim -related expenses. 2020 Use Agreement — Radio Controlled Car Club of Spokane Page 1 of 4 DRAFT Licensee specifically and expressly waives any immunity that may be granted it under the Washington State Industrial Insurance Act, Title 51 RCW. These indemnification obligations shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable to or for any third party under workers' compensation acts, disability benefit acts, or other employee benefits acts. Provided, that Licensee's waiver of immunity under this provision extends only to claims against Licensee by City, and does not include, or extend to, any claims by Licensee's employees directly against Licensee. Licensee hereby certifies that this indemnification provision was mutually negotiated. 6. Insurance. Unless waived by the City in writing, Licensee shall provide a Certificate of Insurance to the City with the following minimum coverages/limits: A. Employer's Liability or Washington Employer's Stop Gap liability with a limit of no less than $1,000,000.00 per occurrence (including disease). B. Commercial or Comprehensive General Liability with a limit of no less than $1,000,000.00 per occurrence and $2,000,000.00 in the annual aggregate for bodily injury, property damage and personal injury including premises and operations, products and completed operations and contractual liability. The City of Spokane Valley shall be named as an additional insured. C. The insurance policies are to contain, or be endorsed to contain, the following provisions for automobile liability, professional liability and commercial general liability insurance: 1. Licensee's insurance coverage shall be primary insurance with respect to City. Any insurance, self-insurance, or insurance pool coverage maintained by City shall be in excess of Licensee's insurance and shall not contribute with it. 2. Licensee shall fax or send electronically in .pdf format a copy of insurer's cancellation notice within two business days of receipt by Licensee. D. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. As evidence of the insurance coverages required by this Agreement, Licensee shall furnish acceptable insurance certificates to the City Clerk at the time Licensee returns the signed Agreement. The certificate shall specify all of the parties who are additional insureds, and will include applicable policy endorsements, and the deduction or retention level. Insuring companies or entities are subject to City acceptance. If requested, complete copies of insurance policies shall be provided to City. Licensee shall be financially responsible for all pertinent deductibles, self -insured retentions, and/or self-insurance. 7. Damage. Licensee shall reimburse the City for all damages to City property and improvements as a result of the acts, errors or omissions of Licensee, its agents or event patrons. Licensee shall leave the premises in substantially at least as good a condition as when Licensee was first given permission to use the premises. Licensee shall have the right, upon termination of this agreement, to remove all of its materials and equipment. 8. Posting of Signs. Licensee shall not post, exhibit, or allow to be posted or exhibited any signs, advertisements, show bills, or other items of any description, including any existing signs, on the Premises or any other property owned by the City except upon the written approval of the City Manager or Parks and Recreation Director. 9. Minimum Support Personnel. Licensee agrees to employ at its sole cost, expense and liability, 2020 Use Agreement — Radio Controlled Car Club of Spokane Page 2 of 4 DRAFT such minimum security, admission and support personnel as deemed necessary by the City Manager or Parks and Recreation Director to ensure the safety of the event patrons and the Premises. 10. Copyright/Trademark. Licensee warrants, on its own behalf and on the behalf of any performer or any other person permitted by Licensee upon the Premises, that all materials presented, heard or shown have been duly licensed or authorized by the owners of any copyright or trademark. Licensee acknowledges sole responsibility for payment of any royalty fees and agrees to indemnify and hold harmless the City, their agents and employees for all claims and attorney fees that arise through a trademark or copyright dispute. 11. Concessions. All concession rights are reserved to the City. Licensee shall not sell or give away food or merchandise without the written consent of the City Manager or Parks and Recreation Director. 12. Additional Conditions. In connection with the use and occupancy of the Premises, Licensee agrees to the following additional conditions, which are incorporated into this agreement as if fully set forth. The additional conditions are set forth in Exhibit "A." This Agreement is made this 10th day of March, 2020. Mark Calhoun, City Manager Attest: Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Licensee By: Its: 2020 Use Agreement — Radio Controlled Car Club of Spokane Page 3 of 4 DRAFT Exhibit A Property Subject to License This radio car facility is known as the Hank Perry Radio Car Track, and is located in Sullivan Park, 1901 North Sullivan Road, Spokane Valley, with boundaries as set forth on the attached map. Special Conditions General maintenance and repairs are the responsibility of RCCCS. Improvements to the facilities may be made only upon prior written approval by the City. RCCCS is required to pay all power bills and other costs that are directly associated with their operation. The facility shall be open to the general public. Membership in the RCCCS or other organization shall not be a requirement for members of the public to use the facility. No fees may be charged to enter and use the facility except for entry fees as provided by special event permit granted by the City. The City will continue to maintain the landscaped area adjacent to the track and will provide routine garbage service. All garbage generated in excess of regularly scheduled pickups shall be the responsibility of RCCCS. The Western Dance Hall shall have first right of paved parking lot use. Use of the paved parking shall be specifically requested in advance by RCCCS to the City. Electrical power shall be provided only through outlets specified in writing by the City. The Western Dance Hall is under private lease, and therefore use of electrical power from that facility is prohibited. Overnight camping is prohibited. However, a limited number of vehicles may be permitted for the purpose of overnight security during special events. 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DRAFT Attendance: Councilmembers MINUTES SPOKANE VALLEY CITY COUNCIL SPECIAL MEETING: WORKSHOP Spokane Valley City Hall Council Chambers Spokane Valley, Washington February 11, 2020 Staff Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Others in attendance: About four members of the public Mark Calhoun, City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney Mike Stone, Parks & Recreation Director Erik Lamb, Deputy City Attorney Gloria Mantz, Engineering Manager John Hohman, Deputy City Manager Morgan Koudelka, Sr. Admin Analyst Chaz Bates, Senior Planner Bill Helbig, City Engineer Mark Werner, Police Chief John Whitehead, Human Resources Manager Christine Bainbridge, City Clerk Mayor Wick called the meeting to order at 8:30 a.m. WELCOME: Mayor Wick welcomed everyone to the meeting. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. Overview of Discussion Topics — Mark Calhoun City Manager Calhoun said today's meeting will address the City's priorities of public safety, pavement preservation, transportation and infrastructure, and economic development; he said those priorities will be tied to our dealings with finance and the budget, as well as homelessness and other topics; and he explained that some topics will include brief presentations to generate discussion and/or communicate with Council so we can further address the items in the future. Mr. Calhoun noted that there are no action items on today's agenda, but for item 8 below, we will be seeking consensus from Council to start the process to apply for the grants. Mr. Calhoun said the meeting is scheduled to end about 2:30 p.m. 1. General Fund, Fund Balance — Chelsie Taylor, Mark Calhoun It was noted that this item is a good reminder of how we arrive at the projected fund balance reserve, which is calculated by examining our cash flow and which amount is equated to approximately six months of budget expenditures. As shown in the Request for Council Action form, Director Taylor explained that the term 'fund balance' is an accounting concept that measures the difference between total assets and total liabilities; and that the primary objective of a fund balance policy is to maintain adequate resources to cope with cash flow needs and contingencies; she noted the anticipated ending fund balance at the end of 2020 to be about $34 million, which she said represents about 79.29% of general fund recurring expenditures. Director Taylor further explained the cash flow needs, as shown on page 2, and said a big piece of the puzzle is the property tax, which is collected twice a year; she noted the remittances from the State of Washington and the lag time between when the State collects the various taxes and when they are remitted to the City. The cash deficit caused by revenue remittance delay, Ms. Taylor explained as shown on page 3 of the memo with a figure of $8,677,533, is needed just to meet the minimum cash flow. Director Taylor also went over the capital projects reserve; the computation of combining minimum fund balance needed to meet cash flow requirement, and that when the fund balance exceeds 50%, the portion over 50% is transferred into Capital Reserve Fund 312, and she mentioned that we have transferred approximately $27.8 Special Council Meeting, Workshop: 02-11-2020 Page 1 of 7 Approved by Council: DRAFT million into that fund since 2013. Director Taylor also went over the summary shown on the bottom of page 5 of her memo. City Manager Calhoun added that the reason we wait so long is because we don't know what will happen with the economy so we don't turn that money into capital projects immediately, but it will be carried forward in a future budget amendment; and said that handling our finances the way we do, plus carrying exceptionally low debt and having reserves, all helps us to keep that great bond rating. 2. Potential and Pending Projects — Chelsie Taylor, Mark Calhoun It was noted that this was last discussed with Council August 20, 2019; Ms. Taylor went over the figures on the spreadsheet, including the projects being tracked; said she works regularly with engineering to change the figures as more information becomes available; she also noted the future construction and the unfunded projects, as well as the projects included in the box on the far left of that page. City Manager Calhoun said this will be discussed again at the June 16 budget workshop, including the $5 million transfer and that will be discussed yet again with Council in August; it was also noted that unless the project is already underway, Council could change priorities. 3. Budget Calendar — Chelsie Taylor, Mark Calhoun Finance Director Taylor said this is a working calendar of items associated with the budget. Councilmember Woodard mentioned that August 4 will likely get cancelled since that first Tuesday in August is National Night Out. Ms. Taylor said the calendar is subject to change and that change can easily be made. 4. Financial Management Software Replacement — Chelsie Taylor Finance Director Taylor explained that Tyler Technologies supplies updates to our Eden financial management software, and that in the fall of last year, we were notified that they are no longer providing substantive updates and as such, staff feel now is the time to begin assessing our options for replacing Eden with a different financial management software. She explained that staff is in the process of issuing a Request for Qualifications (RFQ) so that a consultant can be selected to help us select a software vendor. Ms. Taylor said that the selected consultant would also aid us with contract negotiation. Director Taylor noted the software selection consultant cost is estimated at $70,000, which would be paid through the City Manager's contingency in the General Fund. Councilmember Thompson asked about us collaborating with other cities to buy collectively, and Ms. Taylor explained that our operations are unique in that we are not a full service city, that is, we do not handle fire, water, and other utilities. Mr. Calhoun added that we would look at a completely integrated software package to include Parks and Recreation, and our SMART Gov that the Planning and Building Division uses. 5. Capital Construction Project Topics — Gloria Mantz 5a. Capital Improvement Projects (CIP) Process Ms. Mantz went through the PowerPoint explaining the requirements and procedures to follow in handling capital projects; she mentioned the two timelines — one for the state and one for the federal; she explained the process for the TIP (Transportation Improvement Program) and of obligating federal funds including what is necessary for the STIP (State TIP) process. Ms. Mantz went over the complicated process for these projects, the timelines, the regulations and requirements, what must be included in each phase of the project, including the preliminary engineering, right-of-way phase; public bid opening and award, the execution of the contract and construction phase. During her explanation of the preliminary engineering, Ms. Mantz was asked to further explain about the UDBE (Underutilized Disadvantage Business Enterprises) goal. Ms. Mantz explained that UDBE goals are for federal projects; and there is a whole set of requirements that go with this and it is very time consuming and she went over some of those requirements, such as complying with the Buy America Act which restricts the purchase of supplies and applies to federal government contracts for products used in the U.S. She also mentioned that as of 2019, there is a new federal requirement called `Prompt Payment Act' which was enacted to make sure bills are paid promptly to subs and to the disadvantaged business; she said the process can be very daunting, and with all these regulations and requirements, staff must attend multiple training sessions throughout the year. At 9:43 a.m., the meeting went into recess; it was resumed at 9:55 a.m. Special Council Meeting, Workshop: 02-11-2020 Page 2 of 7 Approved by Council: DRAFT 5b. Property Acquisition (right-of-way) Process Ms. Mantz went through the PowerPoint giving a program overview of right-of-way acquisitions. She explained the fundamentals of acquisition including types of property rights, uniform relocation assistance, just compensation, replacement housing, and how the fair market value is established; she also explained about relocation assistance and associated regulations for replacement housing and relocation. Ms. Mantz also briefly explained about the right-of-way process and associated regulations, and gave some examples of acquisition. 6. Homelessness Update — Morgan Koudelka Mr. Koudelka stated that for this topic, the easy part was to draft park regulations; he said that each situation is unique and that the issue can be overwhelming in a short amount of time; he said our approach is also very cautious as we don't want to get sued, but we need to do something; he explained that there is a balance of needs between the homeless population going through their various circumstances, and the desire to serve all residents and keep citizens safe, and keep the city in order. He said staff is still gathering information and will come back to Council with more information later. He also noted that we try to help the homeless as best we can, when they want the help. He stated that at the end of his presentation today, there will be an opportunity for questions and answers and a dialogue of what to expect next. Bringing attention to the four -page "Approach to Homeless Camping" document included with the packet materials, Mr. Koudelka went over the three categories of homeless camps. Category 1: Mr. Koudelka said he and members of the Police Department have talked to some of the people using Balfour Park; and like many others, the campers state that they have no desire to go to a shelter or go to Spokane Mr. Koudelka said he had everything lined up last week, we posted a notice at their camps with date and time posted of when the day camps had to be removed, and referenced our City Code; and that they would be cited if they remained, and their items would be taken into possession of the City. He noted that the time to be out was yesterday morning, and they had not moved so we showed up with members of the Police Department and our Code Enforcement, and told them they must be out within the next 30 minutes or tickets would be written and property would be seized. He said the `campers' got everything out and Geiger crews picked up the trash. He explained that other than some lingering effects on the property, Balfour Park is now clear and families were actually using the park yesterday as it is intended to be used. Mr. Koudelka said he and others working on this issue realize there are still challenges. He noted there was a couple at the park and Mr. Koudelka told the couple that the Salvation Army had a studio apartment available, and that they would need to complete an application for a 90-day term. Mr. Koudelka said realistically, they likely won't take advantage of that opportunity. He noted the issue is difficult and time consuming, but small steps are being taken. Although the people are out of the park, he noted some are on the Fire District property, and said he is working with the Fire District on the situation. Mr. Koudelka also noted that CenterPlace is having problem with car campers. Category 2 deals with other City owned property. Mr. Koudelka said we have an outreach team that visits campers and distributes copies of the camping ordinance and discusses the City's approach. They tell the campers if they are generating a lot of complaints and are in a very visible location, that creates a lot of conflicts with citizens and businesses, and if they don't cooperate with outreach services, then the City will enforce the camping regulations as soon as an alternative shelter bed is made available, and that we would provide transportation to a shelter if the camper desires; he said the team tries to give them every opportunity but there are some people who don't want to do anything; and another problem that we sometimes see are some angry vigilantes coming into City Hall; he said our goal is to work with them and get them off the streets and into better situations. Mr. Koudelka said we try to make them understand we are not set up to allow them to camp in various places due to lack of sanitary/restroom facilities, and that we are also aware of the hepatitis issue. Mr. Koudelka again stated that the team works to help those who want the help, and for some of the others, the team works to enforce the regulations. He noted that we also realize that if a person is cited and ends up not showing up for court, that even if a Failure to Appear warrant is issued and the person is arrested, they would likely not be held in the jail for long as the jail simply has no room. He Special Council Meeting, Workshop: 02-11-2020 Page 3 of 7 Approved by Council: DRAFT said the team also works with the jails and courts to try to avoid a scenario that clogs up the system. Mr. Koudelka said there are some people out there committing property crimes and having a great negative impact on our neighborhoods; and said he is working with the Police Department and crime analysts to determine the impact to surrounding neighbors, which he said helps us prioritize our efforts. Category 3: private property. Mr. Koudelka said we still have a few vacant properties and some homeless have been found sleeping in office buildings, which he said usually gets reported quickly and then the person gets trespassed. Mr. Koudelka said if the incident is reported by the property owner, the Police will trespass the homeless person but they end up returning to the property or another vacant property. Mr. Koudelka said he has worked with the Police for directed patrols for repeat offenders as they'll likely migrate to nearby camps; he noted there are some high profile areas where they need to be removed from and kept off those properties; then the team can contact the person and have a more effective outreach as well as a targeted plan on how to approach the issue; and he said if a property owner doesn't want to enforce the trespass, then we send out Code Enforcement for possible violations of our code. Mr. Koudelka noted that camping in RVs or cars should also be reported. Councilmember Higgins mentioned the chronic property west of Wal-Mart, the one with the burnt building, and said people have been complaining but it appears nothing is being done about the situation. Deputy City Attorney Lamb said that they are going through the process and that it will ultimately get cleaned up; he said our no camping regulations only apply to public property, so in this situation, it is best to work with the property owner and get the people trespassed. Mr. Koudelka added that this has been a lot of work with various people including code enforcement, law enforcement, and others, and that sometimes the RVs are used for illegal purposes; he said they are putting a team together of people who have been dealing with this, and that they are all working off the same information which leads to more effective results. He said we don't restrict RV parking on streets, and living in an RV is covered in the camping regulations; he noted it is difficult sometimes when it comes to towing vehicles as an attorney argued it was covered under the Homestead Act. Councilmember Haley asked how many people Mr. Koudelka has contacted and how many use the services. He stated that outreach interacted with about 20 camps, but we don't have specific numbers, but he estimates 20 to 30 people. He also stated that everyone they contacted refused the services, or said they don't want help; he said some make appointments but don't show up; he noted that people don't want to leave their belongings to go into Spokane for an appointment and they generally have too much to take on a bus; said he talks to them personally and again said some people really don't want any help and just want to be left alone; others tell him they had bad experiences in a shelter, or don't do well in confined spaces and that they feel safer in the Valley; he said outreach is trying to develop relationships and gain trust, but that takes time. He noted he plans to bring Council more detailed results after spending more time with everyone, and stated that doing nothing is obviously not an option. Concerning a new regional shelter, he said such shelter would be for people who want something different and not for those who don't want any help; that if no one in Spokane Valley will go to a shelter, then something else needs to be figured out. Mr. Koudelka spoke about the difficulties in taking personal property into possession, which includes determining what must be stored and what can be disposed of; said we might want to avoid taking their items and suggested getting them a storage unit at our expense for 60 days, and after that, it would be up to the individual on whether to keep their items in storage. He said if the person is at the scene, we get them to sign off on the form and go through it showing what we are throwing away and what we are not; and it shows them how they can contact us and how to retrieve their items; said we always run the risk there was something we didn't log but in any case, we get them to sign if they are available. He also spoke of a homeless management database. Deputy City Attorney Lamb said we try to outline a process and document everything in case we get challenged. Mr. Koudelka then went over the `steps taken' and the 'next steps' and he mentioned the need for new signage about no camping. Councilmember Thompson said she feels we need to educate the entire community about what we are doing as there is a sense that Spokane is the only one working on this, including the only one investing money. Special Council Meeting, Workshop: 02-11-2020 Page 4 of 7 Approved by Council: DRAFT Mr. Koudelka agreed and said he is in steady contact with the City of Spokane and as they are working to move these issues forward, we are participating as well, for example, in the Continuum of Care; said he has personally talked to many citizens to explain our approach as well as our challenges and most people are very understanding and appreciate what we are doing, and he mentioned that some people thought we were, and are doing nothing. Mr. Calhoun noted that this is a large effort combining the talents of not only Mr. Koudelka, but also the City Attorney's office, code enforcement, our Building Official, Police Officers, the Crisis Co -Response Team, the Fire Department, our Street Superintendent, and members from Parks & Recreation; he said it is a phenomenal team effort and this will evolve as we learn more; said there has already been a great deal of staff time which we are absorbing in our existing budget, and that we will incur future expenses such as storage units, and are working to determine how this will impact us and the general fund budget. Mayor Wick mentioned the Continuum of Care's five-year plan on ending homelessness, and that copies of the plan will be placed on the counter for those interested. The meeting recessed for lunch at 11:28 a.m., and reconvened at 12:02 p.m. 7. Public Safety Contracts — Morgan Koudelka Prosecutor Services: Mr. Calhoun noted that public safety, one of the City's priorities, includes $26 million or about 62% of our budget; and today we will focus on the prosecutor and the law enforcement contracts. Mr. Koudelka explained that we have had an agreement with the County for prosecuting services, the entirety of our City's existence; said those services mostly include misdemeanors and infractions, including animal control infractions; and said the current agreement has an automatic annual renewal. He further explained about the services, including our challenges and cost control measures; that we try to manage cost and provide good value to our taxpayers, and said it might be a good idea to consider spending a little more money; said over the past few years the state guidelines regarding caseload management changed to limit the number of cases a public defender can handle; said we need adequate time and resources as public defender costs are about twice as much as prosecutor services; said we added two diversion attorneys, and we preferred to add on the prosecutor side; said that cases such as DWLS, driving while license suspended, consume a lot of resources but if the case meets certain criteria, it can be diverted, which process he explained, has been very effective. Mr. Koudelka also discussed the benefits to continue to contract versus hiring a prosecutor in-house; but he said that we are the only city our size without an in-house prosecutor; he said some cities like greater control when looking at the criminal justice system, and a lot of time it is the prosecutor who is the most vocal. Mr. Koudelka said he met with the Prosecutor's Office over the past year to talk about property crime cases, and homelessness, and said we have a good relationship with their office, and noted that we are only responsible for misdemeanor charges. He also noted that research continues as we work to determine what we need to have better outcomes and not a revolving door with some criminals; he said law enforcement found that there are a few criminals causing a large number of the property crimes and whey they are removed from the streets, the reduction in property crimes is noticeable, just as when those people are released, property crimes increase, and again he noted we have no control over felonies. Mr. Koudelka also noted that the Prosecutor's Office doesn't have the resources to pursue all of the property crime cases. Concerning the pros and cons of having this service in-house, Mr. Koudelka mentioned that we have not identified any issues with the current services; and he asked Council if they have any concerns or certain things they want from this contract, and that identifying goals gives staff an opportunity to pursue those goals so it helps staff know what Council is looking for. The subject of the jail was also discussed and whether we have the ability to direct those services and help reduce jail costs; and Mr. Koudelka mentioned there will be information forthcoming from the Law and Justice Council and that there are still some things we want to examine; he said the jail is often full and that causes issues so he suggested maybe we should be looking at different types of charges and moving some people out of jail and moving others in. City Attorney Driskell added that these are all very complex issues and said that Council will be hearing a discussion within the next few weeks from the Justice Task Force on many of these issues. Further discussion included concerns with pretrial; observations of the court process; following up on cases; Special Council Meeting, Workshop: 02-11-2020 Page 5 of 7 Approved by Council: DRAFT treatment instead of incarceration; budget concerns; jail locations; levels of service, and mention that should we ever decide to hire in-house, there is room on the third floor of City Hall. Law Enforcement: Mr. Koudelka said that we have a five-year agreement effective January 1, 2018, which includes a twenty-four month termination notice after three years; which means, he explained, if we wanted to end this agreement, we would need to give notice by January 1, 2021, and Mr. Calhoun added that the 24-month termination would be required from either party, and said the idea was it would take a couple years to set up our own police department. Mr. Koudelka spoke about costs compared with other similarly sized cities, as shown on his law enforcement charts; he went over the history of the agreement; and also mentioned vehicles, vehicle replacement and vehicle color and that we are still in the process of changing that color as we replace vehicles; adding that it is nice to see the identity of our police department. Councilmember Woodard said he had heard that some deputies where not thrilled with our new vehicle color. Chief Werner said he had heard that a while back but nothing negative in a while, adding that the color is distinctive. Mr. Koudelka mentioned that it is fairly rare for a city our size to not have its own police force. He also discussed dedicated officers, cost methodology, and that we have formed our own drug and investigative unit; he said that the terms of this contract helped solidify supervision of that unit and how it works; he noted we have a good relationship with our command staff and the patrol units and the investigate units work cohesively as a single force; he also said he can't imagine handling the homelessness situation without the assistance of this model. Chief Werner added that having the chronic nuisance ordinance is a great tool. Mr. Koudelka spoke of the model and the number of dedicated officers, and mentioned the previous loss of 27 commissioned officers which happened due to County budget cuts, but said the number of our dedicated officers was not reduced and in fact, we even added officers; said we are known as being financially prudent and we didn't make any cuts to law enforcement even during the last economic recession. Sgt. Lyons went over the data on the spreadsheet, and mentioned the focus on retail theft or shoplifting and that it has become quite a problem; said he heard that Wal-Mart was losing $1 million a month in theft; he said that many retailers don't even bother to report it; said he realizes a lot of this is tied to drug addiction; he also mentioned that the officers try to focus on the chronic offender. Mr. Koudelka ended by explaining that the plan moving forward is to give Council information on all the units so Council knows exactly where we stand in staffing, what is authorized, how many positions we have filled, how many in training, and how many vacant, along with explanations; he also mentioned performance measures and percentages of calls responded to as well as response times; and said he hopes to provide updates to Council throughout the year so Council will have a better idea of how the contract is performing. A recess was called at 1:36 p.m. The meeting reconvened at 1:45 p.m. 8. Potential Resource and Conservation Office (RCO) Grant Applications — Mike Stone, Chaz Bates Parks and Recreation Director Stone explained that today we are looking at an opportunity to examine three different grants from the Recourse and Conservation Office (RCO): planning, park acquisition, and park development. Mr. Bates noted that although the RCO considers itself a small state agency, they have the fourth largest capital budget in the state and offer a variety of grant programs, and that between 1964 and 2015, they funded over 9,000 projects at a cost of about $2.2 billion; he mentioned we have a representative on the Washington Wildlife and Recreation Project (WWRP), but that won't start until later this year; said he is pleased to have been of assistance in the development of our City's Parks and Recreation Master Plan, and noted that these programs are within that plan. Mr. Stone went over the 2020 RCO grant information as shown on the green and white sheet, for the Mirabeau Point Park, Balfour Park, and new community park on the north bank of the Spokane River between Sullivan and Barker and said that the DNR (Department of Natural Resources) is very interested and think they might have some internal funding; said they have in-house expertise and they are optimistic we might be able to do this project without a grant; he noted the NOVA -Trails grant is very competitive, and said that grant application isn't due until November so we have time to work with the DNR. There was Special Council Meeting, Workshop: 02-11-2020 Page 6 of 7 Approved by Council: DRAFT also discussion about Balfour Park and that the community wants to see something happen there and that a grant application could be the beginning of moving that park forward. Mr. Calhoun said that $1.985 million has been set aside toward Balfour Park development, with another $461,000 earmarked for frontage improvements; said that every year we want to do those frontage improvements and every year those costs increase; and some suggested if we want to encourage the Library to move forward, that maybe the first project would be this piece closet to the library site. In looking at the multi -colored map/plan, Mr. Stone said that we don't know what the footprint of the library would be yet as it could change but we don't want to have to retrofit something in the future. There was discussion about property acquisition and having a park on the north bank of the River, at an estimated cost of $2.2 million; and that there is a possibility of a $1 million grant with a 50% match; and Mr. Stone noted that the acquisition grant includes that the property must be developed within five years, but if we were to have a large, multifaceted project, said we could ask for an extension; that if we were granted and owned the property, we would have to provide public access from the first day, and he added that the public is already getting in that area now; said we may be eligible to apply for a waiver of retroactivity, which means you can apply for the grant and if successful, they will reimburse up to $1 million for the purchase of the property. Discussion continued about pursuing a retroactive application; mention that WSDOT has now surplused this property and notified us if we want to acquire the property, we need to let them know. Mr. Driskell said we tentatively let them know we are interested in having that discussion with Council; he said we are not asking for that decision today, and that staff will bring this forward in a subsequent Council meeting for a motion consideration to determine whether we want to acquire the land; he noted there are others interested including someone who wants to turn it into apartments, and someone else who wants to turn it into a gravel pit. Mr. Stone explained that this site has it all with access to the river, and it is a natural area; he said this is also likely a once in a lifetime purchase opportunity for a City of our size; and said he thinks we would score very highly on the grant application. Mr. Calhoun said this will be brought formally before Council, and if WSDOT knows we are moving forward, they won't sell it out from under us, which prompted Mr. Driskell to explain that after today, he would contact WSDOT to let them know of our interest, and said this issue will be cued up in very short order for Council's consideration. Mr. Calhoun noted that we will need a fairly modest plan this 45 acres; and there was discussion about what to include in such a plan, such as parking and picnic shelters. 9. Advance Agenda Mayor Wick mentioned Liberty Lake's Harvard/Henry Road project and asked if Council would like to endorse lifting that project off the State's pause list in order to get the project re -activated. After discussion about the project, mention of Liberty Lake's use of our City logo without our permission; including SRTC on their flyer also without permission; and the idea of coordinating the project with the Department of Transportation, Mr. Calhoun stated that the session goes for another three and a half weeks, and said we would be interested in our Barker Interchange project being removed from the pause list, and if Liberty Lake is advocating theirs, perhaps they can include ours as well. Mr. Calhoun said he will contact Liberty Lake and ask them to add our Barker Interchange project, and if there is a problem, he will let Council know at the next Council meeting. It was moved by Councilmember Thompson, seconded and unanimously agreed to adjourn. The meeting adjourned at 2:28 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Special Council Meeting, Workshop: 02-11-2020 Page 7 of 7 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, February 18, 2020 Mayor Wick called the meeting to order at 6 pm. Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Mark Calhoun City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Rec Director Bill Helbig, City Engineer Mark Werner, Police Chief Jenny Nickerson, Building Official Gloria Mantz, Engineering Manager Adam Jackson, Planning/Grants Engineer Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. Mayor Wick announced that Council will hold an executive session at the end of tonight's meeting, and that it is not necessary to amend the agenda. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. PROCLAMATION: National Career and Technical Education Month Mayor Wick read the National Career and Technical Education Month proclamation, which was accepted with thanks from members of DECA (Distributive Education Clubs of America). ACTION ITEMS: 1. Second Reading Ordinance 20-001 CTA-2019-0003 Re Signage Regulations — Lori Barlow After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance 20-001 amending SVMC 22.110.080. Building Official Nickerson, standing in for Ms. Barlow, explained that the purpose of this amendment is to include the allowance of wall signs in the aesthetic corridors. Mayor Wick invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. Second Reading Ordinance 20-002 Enabling Ordinance Re Collection of Sales & Use Tax —Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance 20-002 relating to refunding sales and use tax from the Washington State Department of Revenue to the City for qualifying affordable and supportive housing purposes. City Attorney Driskell briefly explained the purpose of this ordinance and of the .0073% rebated sales tax; that the funds could not be used to fund construction or operation of a homeless shelter, but could be used for longer term low income affordable and supportive housing. Mayor Wick invited public comment. Ms. Barb Howard, Spokane Valley: spoke about our City not getting credit for the money we have given to help with the homeless. There were no other public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Council Meeting Minutes: 02-18-2020 Page 1 of 7 Approved by Council: DRAFT 3. Motion Consideration: City Safety Program Grant Opportunity — Adam Jackson It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager or designee to apply. for the City Safety Program grant. for the six projects identified above. Those six projects include: (1) improve intersection at Sprague Avenue and Barker Road; (2) install retroreflective signal backplates at 22 existing signalized intersections; (3) install retroreflective post strips on 1,350 arterial/collector sign posts; (4) Bowdish Road from 12h to 16th for curb, gutter and sidewalk; (5) 8tn Avenue from Thierman Road to Park Road for curb, gutter, and sidewalk; and (6) 8t1i Avenue from Progress Road to Sullivan Road for curb, gutter and sidewalk. After Mr. Jackson gave an explanation of the potential grant opportunity and accompanying projects, Mayor Wick invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Acceptance of Arts Council Sculptures — Mike Stone It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to accept, on behalf of the City, three sculptures donated by the Spokane Valley Arts Council: Huckleberry Daze by Jerry McKellar, Rock Star by Bob Wilfong, and Indomitable Spirit by Jerry McKellar. After Parks and Recreation Director Stone gave an explanation of the pieces, he noted that this topic will be included on the March 10 Council agenda for discussion on potential locations for the sculptures. Councilmember Thompson asked how much it would cost to maintain or place the sculptures, and Mr. Stone replied that it would depend on where each sculpture is located as things to take into consideration include utilities, lighting, and landscaping. Mayor Wick invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Mayoral Appointments: Planning Commission — Mayor Wick Mayor Wick said we had a lot of great applicants, and he had previously re -opened the process to help those apply who didn't get a chance to do so during the first opportunity; and said he interviewed all eleven applicants. It was moved by Deputy Mayor Peetz and seconded to confirm the Mayor's nominations to the Planning Commission as follows: Mr. Fred Beaulac and Ms. Sherri Robinson each for a three-year term beginning January 1, 2020 and ending December 31, 2022; and Mr. Matthew Walton for a one-year term beginning January 1, 2020 and ending December 31, 2020. Mayor Wick invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 6. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Wick Mayor Wick said there were four applicants for the two positions, and he interviewed all applicants. It was moved by Deputy Mayor Peetz and seconded to confirm the Mayoral appointments to the Lodging Tax Advisory Committee of Colleen Heinselman, representing a member authorized to collect the tax; and of Greg Repetti representing a member involved in activities authorized to be funded by the tax, each appointment's term beginning immediately upon appointment and expiring December 31, 2021. Mayor Wick invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 7. Mayoral Appointment: Spokane Housing Authority — Mayor Wick Mayor Wick said this committee opening was advertised in the past but we were unable to fill it; that he found a great candidate among those who applied for the Planning Commission, who accepted the offer to be a part of this committee. It was moved by Deputy Mayor Peetz and seconded to confirm the Mayoral appointment of Tes Sturges to the Spokane Housing Authority Board of Commissioners,. for a five-year term beginning upon appointment confirmation and expiring December 31, 2024. Mayor Wick invited public comment. Ms. Barb Howard, Spokane Valley: said she met Ms. Sturges when she served on the Salary Commission and has a lot of faith in her. There were no further public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Council Meeting Minutes: 02-18-2020 Page 2 of 7 Approved by Council: DRAFT PUBLIC COMMENTS: Mayor Wick explained the process, and then invited public comments. Ms. Barb Howard, Spokane Valley: asked about the cost of the roundabout at the school on Wellesley and Sullivan, and asked if there is a possibility we could lose the grant money; mentioned the delay in the project if it is changed; mentioned the safety issue of kids on skateboards and that kids don't use sidewalks; said she is pretty sure the school is not in favor of the roundabout. On another topic, again mentioned a camper on Bowdish, and of a car with expired tabs; said she can't get anyone to do anything about it. Mayor Wick said someone will contact her about the nuisance. NON -ACTION ITEMS: 8. City Hall Update — John Hohman Deputy City Manager Hohman introduced Mr. Robb Dibble of Dibble Engineering of Seattle, who is the lead structural engineer on the repair of the curved wall in the back of Council Chambers. After again giving a brief background of the situation, Mr. Hohman said that Mr. Dibble has been inspecting the situation all day today, but is not in a position to discuss his findings at this time as he needs to analyze what he has learned. Mr. Hohman again stressed that we are obligated to adhere to the low bid process and that Meridian Construction was the low bidder for the construction; and stressed again that financial responsibility for this work lies solely with Meridian and its subcontractors, and that we intend to seek full reimbursement. Mr. Dibble gave a brief background of his work and his company; and said he is a structural engineer, and that he is putting together an investigation plan which is being implemented; that he will survey the data, and will document elevation changes based on what we know has occurred, and that he will do an ultrasound to make sure there is no long-term permanent damage; said his goal is to help get this building back to the condition and confidence we should have so it will continue to perform as intended; he explained that they had to get into the wall in order to identify and address the deficiencies; that other items have been raised and that he will have a scope of repair and expects to have a completed document to publish in the coming weeks so the scope can be priced and handed to Council to determine how to pursue the settlement; and said he is here to help this building get back to the fit and finish it deserves. Councilmember Thompson asked about having a mural or pictures on the temporary wall or if there is any plan to make it look more aesthetically pleasing without a lot of expense. Mr. Hohman said they are pricing paint and can look to other means to soften the impact to the back of the room. 9. Spokane Transit Authority Update — STA CEO Susan Meyer; and Karl Otterstrom, Planning Director STA's CEO Ms. Meyer said that tonight they will give an update on the routes that serve the greater Spokane Valley; and she expressed her appreciation of Councilmember Haley as the STA Board Chair, and of new board member Councilmember Hattenburg; and she then introduced Mr. Karl Otterstrom, Director of Planning and Development. Mr. Otterstrom talked about STA's Moving Forward campaign and revisions as STA continues to seek ways to improve system performance and respond to community input; he went over the planning process; 2021-2022 service revisions timeline and preliminary proposal focus areas, which includes Spokane Valley; he also mentioned network adjustments to improve service effectiveness to address significant requests for service; he showed a map of the preliminary concept and mentioned several routes including the Mirabeau Point Express, Indiana/Mission, and the Community College, as well as modified routes to serve the Spokane Valley Partners, Valley Hospital, Valley Mall, and the Mirabeau Park and Ride. Mr. Otterstrom finished by noting the online survey, which he said is open until March 2; he said a public hearing is set for July, and if approved, changes to routes in Spokane Valley would become effective May 2022. Council thanked Ms. Meyer and Mr. Otterstrom for their presentation. 10. Sullivan/Wellesley Intersection Improvement Project — Bill Helbig, Gloria Mantz Mr. Helbig said tonight's presentation is an update on this project including the existing conditions, the future of Spokane County's Bigelow Gulch project and how it connects to this project; where we are in the project's budget; and that staff will step back about 19 months to when the intersection's options were Council Meeting Minutes: 02-18-2020 Page 3 of 7 Approved by Council: DRAFT presented to Council, the options' criteria, which option Council selected, and where we are today after working on this project for about 19 months since Council made that selection. Ms. Mantz explained that this intersection is currently a four-way stop controlled intersection with about 13,000 vehicles per day and that the intersection is currently at a failing level of service and has been so since at least 2014; she noted that there have been 17 accidents in the last eight years. Ms. Mantz explained that the intersection is adjoining the East Valley Middle School and the East Valley High School. She stated that phase six of the Bigelow Gulch Project will be re -aligning Bigelow and that currently it intersects Forker and Progress, and with the phase six, Progress will be deadened and the traffic will be shifted into the intersection of Sullivan and Wellesley. Ms. Mantz noted that with the completion of the County's project, the intersection will experience about 23,000 vehicles a day by 2040. Ms. Mantz also went over the project's background and budget, including grant awards, Spokane County's financial contribution, and project coordination between us and Spokane County, which has been ongoing for about the last two years, which discussions included the benefits of having both projects constructed simultaneously, which will help minimize the impacts to the public; she mentioned that the County also amended their NEPA (National Environmental Protection Act) documents to include our project, which saved us having to file NEPA documents; she noted that the County is in the process of acquiring right-of-way from the school needed for our projects as well as theirs, which saves our City a tremendous amount of time and work. Mr. Helbig continued with slide 6 of the PowerPoint, noting that these next few slides were actually shown to Council during the presentation of summer of 2018, where Council was presented the options for the intersection, and decided upon the signalized intersection option; and he noted some of the more important criteria included on slide 6 include vehicle safety, pedestrian safety, and project costs. Via two new slides, Mr. Helbig explained the vehicle safety and pedestrian safety at roundabouts versus signalized intersections; and of the different types of conflict points for signals and roundabouts; he added that speeds in roundabouts are generally 20 or 25 mph, and that roundabouts are generally safer for pedestrians. Mr. Helbig further explained that for this intersection, if a roundabout were added, it would be between two schools; and he said that students are a group of pedestrians who tend not to use crosswalks, so a roundabout in this location would be a matter of educating the pedestrians. Looking at new slide 8, Ms. Mantz added that in this intersection for the concept roundabout shown, and the designated crosswalks, pedestrians wouldn't be using those designated crosswalks, but would be jaywalking; and that the distance between the two crosswalks would be approximately 180 feet. Mr. Helbig further explained that if someone were using the one crosswalk, they would then have to travel 180 feet to the next crossing. Another criteria examined back in 2018, Mr. Helbig said, was right-of-way needs; for the roundabout, we would need eight times more right-of-way than what would be needed for signalization. Mr. Helbig said the public was given the information about roundabouts and how they would operate at schools; he said there is not another situation in our state with one roundabout between a middle and a high school; and he said the public voiced their concern about students navigating between the schools, and not using the cross -walks, and of inexperienced drivers using the roundabout. Councilmember Haley mentioned that a safety feature of roundabouts is the slower speed; and that school zones are also a slower speed. Mr. Helbig agreed that one will still have to take into account the pedestrians using the facilities and using them as they were designed. Mayor Wick mentioned he had heard about a tunnel for pedestrians to cross. Mr. Helbig noted that the tunnel would not be for normal pedestrian activity, but for sports activities and to allow the students and coaches to get their equipment safety across the street; in addition, Mr. Helbig said it is his understanding that the tunnel is only open when they need to get their sports equipment moved. Ms. Mantz said that during the July 3, 2018 Council meeting, there was a motion consideration for which option and Council chose the signalized intersection in a vote of six to one; she said staff has been working since that July meeting and we are now at 90% design complete, with right-of-way acquisition in progress; that construction is planned for 2021; that so far we spent $50,000 for intersection analysis, $150,000 for signal design, and $45,000 for right-of-way consultant, and that these figures do not include the County's Council Meeting Minutes: 02-18-2020 Page 4 of 7 Approved by Council: DRAFT efforts. She mentioned the March 14, 2018 public meeting which she said was very well attended; she mentioned that staff also met and coordinated this project with East Valley District Superintendent Kelly Shea several times, most recently last week; she said he is supportive of roundabouts, but feels that is not the right solution for this intersection due to the issue of pedestrian safety, inexperienced drivers, and the two schools; and said if Council wants to change the option, he highly recommends more public outreach. Ms. Mantz noted we would have to amend the NEPA, which would take three to six months as we would probably have to do our own if the projects limits change; said we would set the clock back and re -design the projects and start with square one, and the County would have to wait on negotiations from us; she said the County indicted they would like construction in 2021 and don't want to delay their project; but if we change to a roundabout, it would delay the project until 2022, and we would have to do more public outreach; and we would have to explain to SRTC (Spokane Regional Transportation Council) why the delay. In response to a question about repaying funds, Ms. Mantz said she has asked but has not received a definitive answer. Mr. Helbig said it is up to Council on how to move forward, and staff is looking for direction; and Ms. Mantz added that staff still recommends a signal for this intersection. Deputy Mayor Peetz asked about maintenance cost for signalization, and Ms. Mantz replied the cost is about $2,000 a year. Councilmember Hattenburg said as a former teacher, he knows it is difficult to educate students to use the crossing; that he never thought about putting in a roundabout. Councilmember Haley said this had come up before when she was on an education committee with Mr. Shea and there were a lot of safety concerns with a roundabout, and he would lose a lot of his playing field; concerning the tunnel, she said that cannot be used for back and forth traffic or kept open as there would be people hiding in the tunnel, but it can only be used for moving equipment. Deputy Mayor Peetz said originally the thought was a roundabout would be better; but with recent comments maybe some attitudes changed; said she understands school speed zones; said there has been mixed feedback and she mentioned there are no issues with the roundabout in Liberty Lake. She also noted she doesn't want to do a signal and in 15-20 years come back and do a roundabout later; and suggested a region -wide meeting with members of DOT (Department of Transportation) to see if attitudes changed. Mayor Wick said according to a study on public opinion and roundabouts, that people are resistant before construction, but once construction occurs, more people favor the roundabout; he said he feels people need to be educated on roundabouts; said he has a handout from the federal highways that discusses reduction in collisions; said he thinks the community will come around as we have more; said he knows it would be more money and said people are afraid of the unknown; again said he realizes it will cost us time, but he would rather do it now than later, and thinks there are still other grant opportunities we could go for; and he mentioned that back in 2018, he was the lone vote to support the roundabout instead of a signal. Ms. Mantz said she has nothing against roundabouts, just not for this particular location. Councilmember Haley said she has a problem with the idea of inexperienced drivers including new drivers; said she also has experience with kids of school age and there would be no way she would let her own kid walk between those schools. Councilmember Higgins said if someone tries walking in a roundabout, there are points you can't see a car or the car can't see the pedestrians; said we have already made significant capital expenditures toward the signalized intersection and feels we should not just let that go and start back up again from scratch; said there would be a delay of one to two years, and time is money; said this decision was not made lightly when it was first made, and he doesn't see any reason to change. Councilmember Woodard said that not every intersection is good for a roundabout as we are not going to get rid of every signal in our city; he mentioned trucks and cars in a roundabout in an intersection between two schools means a lot of traffic; said he was at the East Valley School District meeting and there was a lot of hostility about kids trying to walk around a roundabout; said he doesn't think it will work well and we need to move ahead as time is money and this is a place that needs to be fixed, and the sooner the better. Councilmember Thompson said because public safety is very important and based on Mr. Shea's comments as well as Council Meeting Minutes: 02-18-2020 Page 5 of 7 Approved by Council: DRAFT others, that this isn't the right place for a roundabout; and said she supports the signal and what we have already done. 11. South Barker Corridor Study — Erik Lamb, Adam Jackson, Bill Helbig Deputy City Manager Hohman said that tonight staff is bringing this subject forward for discussion and to introduce the subject and see if Council would like staff to look into other items and do more research; said we are not in a position to implement anything, as tonight is purely for discussion; said any impact fees in the future would be a calculated percentage based on number of trips; also mentioned we would not look to development to pay for all, but this is an area of discussion as we struggle to find resources for those infrastructure improvement projects. In going through the PowerPoint, Mr. Jackson explained that the purpose of the South Barker Corridor Study is that is an area in the eastern part of our City which is experiencing significant development; that the Barker Corridor level of service is degrading, and we want to evaluate the Barker Road corridor from Mission to the south city limits to document existing conditions, identify future conditions, develop mitigation recommendations, and identify fair share costs. Mr. Jackson noted the 10 study intersections as shown on the slide and went over each intersection's existing conditions and expected conditions in the year 2040; he also noted the several recommended intersection and road improvements. Mr. Helbig then explained the information on the next few slides concerning the fair share cost analysis. Deputy City Attorney Lamb then talked about the current mechanisms to collect traffic mitigation; he explained traffic concurrency is one tool to have development pay for its fair share; and impact fees are another potential option; said any mitigation is really an impact fee separate from traffic concurrency fees and SEPA fees, both of which we use. Mr. Lamb explained the current process limitations, and discussed impact fees; he said we are only talking about traffic improvements for the needed improvements in the Barker Corridor; and he further explained the legalities of impact fees. A question arose about collecting impact fees outside our City limits, and Mr. Lamb explained that we are not allowed to impose fees outside our jurisdiction; but with SEPA and concurrency, we can notify jurisdictions of where they need to send pending applications so we can provide comments for what we believe are their project's impacts to our City, but we cannot require them to impose fees. There was some discussion on previous developments and what they might have paid including a voluntary $160,000 contribution from Morningside; that there are not many traffic engineers in the region which lends to having more traffic studies; fees in lieu of studies; previous agreements with the County; and voluntary fees or trip generation letters. Mr. Hohman noted that a previous fee of $3.00 per trip was based on a very old study, which has not been adjusted for inflation or material increases over the last several years. Mr. Helbig mentioned other jurisdiction traffic fees as shown in the PowerPoint; said there is a wide range of fees but tonight's objective is to start dialogue. Mr. Hohman noted if Council is interested, there is a lot of work to do including community involvement for example, with the Chamber of Commerce Transportation Committee, and the Home Builder's Association, or to look at the conversion from trips to units; adding that we did not want to embark on all that if Council is not interested. After further brief discussion on the topic, there was complete Council consensus to continue to study the subject. 12. Advance Agenda — Mayor Wick There were no suggested changes to the Advance Agenda. 13. Council Check -in — Mayor Wick The heater fan noise as well as a change in acoustics were mentioned and Mr. Calhoun said he will check into the situation. There was also mention again that some Councilmembers are hearing that our City is not contributing to the homelessness issue and there was a suggestion of a media campaign. Councilmember Wick mentioned the letter in front of Councilmembers, which is addressed to Congresswoman Cathy Council Meeting Minutes: 02-18-2020 Page 6 of 7 Approved by Council: DRAFT McMorris Rodgers concerning USDOT Granting Program Requirements; and Councilmembers did not object to having the Mayor sign and send the letter. Mayor Wick mentioned TPA (Tourism Promotion Area) bill which would allow an increase in room fees from $2.00 to $5.00 a night; mentioned our interlocal agreement with the TPA; and asked Councilmembers about supporting the bill. After brief discussion Councilmembers agreed to ask our Lobbyist Briahna Murray to sign in, in favor of the bill. Mr. Calhoun said he will contact Ms. Murray. 14. City Manager Comments — Mark Calhoun Mr. Calhoun said that he just learned today of another BUILD grant opportunity and said perhaps the Pines Grade Separation Project would be a possible project; and said we will have more discussion on that as the deadline isn't until May 18. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn into executive session for approximately eight minutes to discuss potential litigation, and that no action will be taken upon return to open session. Council adjourned into executive session at 8:52 p.m. At 8:58 p.m., Mayor Wick declared Council out of executive session at which time it was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes: 02-18-2020 Page 7 of 7 Approved by Council: DRAFT MINUTES SPOKANE VALLEY COUNCIL REGULAR MEETING FORMAL FORMAT Spokane Valley City Hall Council Chambers Spokane Valley, Washington February 25, 2020 Mayor Wick called the meeting to order at 6:00 p.m. Attendance: Councilmembers Staff Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Bill Helbig, City Engineer Gloria Mantz, Engineering Manager Christine Bainbridge, City Clerk INVOCATION: Pastor Mark Walker of Spokane Valley Nazarene Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff, and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Woodard: no report Councilmember Hattenburg: said he attended the County Sheriff's Office Recognition night/awards and he highlighted several officers and citizens who were awarded; said he went to the AWC (Association of Washington Cities) conference where he presented our capital project budget request for the Sullivan Park Water Line to the 4th District Legislators and other legislators and reported that this week we were informed that the senate budget included $130,000 for that project; said he sits on the STA (Spokane Transit Authority) board and announced they are debt free and have received a $53 million federal grant for a new city line, which he said will affect everyone; and that he attended several Chamber of Commerce meetings, including the monthly Government Action meeting. Deputy Mayor Peetz: reported that she attended several Visit Spokane board meetings and she extended congratulations to that Board's new chair; she spoke about Visit Spokane's budget compared to other cities; said she heard a presentation from the Manager of Nordstrom about some stores opening; said the PFD (Public Facilities District) gave a presentation about the sportsplex which should be completed about August of 2021 and said that will be a $50 million economic impact; she reported on statistics for the Spokane Airport of how they have grown; said they gave a presentation about the downtown stadium; said she also attended the SRLJC, which is the Spokane Regional Law and Justice Council and they are doing an intact and release pilot project which has a 14% success rate for the month; she mentioned another pilot project about having night court; said she attended Spokane's State of the City Address; and said she went to the SRTC (Spokane Regional Transportation Council) 101 class where they discussed the basics of transportation. Regular Formal Council Meeting: 02-25-2020 Page 1 of 5 Approved by Council: DRAFT Councilmember Haley: said she also attended the STA board meeting and mentioned a changed route but that it will continue to have service to Partners and the Chaz clinic; said she went to the Continuum of Care meeting and was surprised at how many homeless students there are making it through high school; said while there is a system to place juveniles, that really doesn't work for these kids, and said there is needed work to find these youth homes. Councilmember Higgins: no report Councilmember Thompson: said she is on the AWC Board of Directors and they are working on the federal legislative priorities, and she named those priorities including supporting the homeless services and shelters in cities; said they are asking the federal government to invest directly in cities; said she will be headed to Washington, D.C. in a few weeks to attend the NLC (National League of Cities) conference; again expressed her concern with the water issue in a mobile home park that still doesn't have clean water and said she spoke with the individual who manages that water district; mentioned the Commute Smart NW Luncheon awards and of the recognition of City employee Chris Thompson for her work with Smart Commute; and said that she attended the funeral for Claudette Mills who was president of the Edgecliff SCOPE for many years. MAYOR'S REPORT Mayor Wick said he attended Spokane's State of the City address where again he heard some inference that we don't participate in the homelessness issue, adding that we do and that many of our funds including funds from CDBG (Community Development Block Grants) are filtered through the County and allocated for various projects; he also mentioned our physical as well as monetary participation in the Continuum of Care; said he has been working with Spokane County Commissioner Kuney concerning a project to spotlight Spokane County to disseminate information on the various things we do in Spokane Valley; mentioned meeting with members of the Spokane Indians baseball team; spoke about GSI (Greater Spokane, Inc.) about their function; mentioned the SRTC (Spokane Regional Transportation Council) big report on an electrification project with Avista doing a study with grants to work on supporting electric vehicles, and said he was elected chair for that Council; spoke of INFRA (infrastructure for rebuilding America) grants and collaboration with Spokane County, as well as our collaboration with them on their Bigelow Gulch Project and our Sullivan Road Project; and also mentioned our City's State of the City address to be held March 27 at CenterPlace. PROCLAMATION n/a 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Feb. 25, 2020, Request for Council Action Form Total: $3,790,415.71 b. Approval of Payroll for Pay Period Ending January 31, 2020: $609,111.91 c. Approval of Payroll for Pay Period Ending February 15, 2020: $386,831.16 d. Approval of Council Meeting Minutes of February 4, 2020, Special Meeting e. Approval of Council Meeting Minutes of February 4, 2020, Study Session Meeting It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Motion Consideration: Street Sweeping Contract — John Hohman It was moved by Deputy Mayor Peetz and seconded to award the 2020 street sweeping services to AAA Sweeping, LLC for an initial contract amount not to exceed $560, 000 and authorize the City Manager to finalize and execute a contract for the services. Mr. Hohman gave a brief explanation of the street sweeping and that AAA is the sole provider; also that this service is very equipment intensive and again mentioned there is only one contractor in this region of sufficient size to handle our needs; said the current contract expired in 2019 and this was again re -bid with only one bid proposal; he added that $560,000 will enable us to cover the entire city. Mayor Wick invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Regular Formal Council Meeting: 02-25-2020 Page 2 of 5 Approved by Council: DRAFT PUBLIC COMMENTS: After explaining the process, Mayor Wick invited public comment. Ms. Kathryn Cote, Spokane Valley: she spoke concerning the Barker Sprague intersection and the proposed roundabout; said if that goes in she'll have no access to her front yard and limited access on the Sprague side; said she won't be able to back out to get into the west lane; and if a fire truck or ambulance needed to get to her, there would be limited access; said this is a safety issue and she asked about moving the roundabout a little more to the west to free up some of her property; said a roundabout would be taking quite a bit off her front property; said she e-mailed Council her concerns; said she has no confidence in engineers, and she'd like them to come out and walk the property with her. Ms. Barbara Howard, Spokane Valley: said Councilmember Thompson had brought up the issue with the water at the mobile home park; said there are others out there with septic tanks and she said we must protect the aquifer; said if you want to go after that trailer court, the City or Council lost the last time; she also mentioned a program for releasing people from jail, and she rhetorically asked why would we need $500 million for a new jail. ADMINISTRATIVE REPORTS: 3. Justice Task Force Wrap-up — Cary Driskell; Maggie Yates, Spokane Regional Law & Justice Dept. City Attorney Driskell introduced Ms. Maggie Yates, the Spokane Regional Law & Justice Coordinator who headed up the efforts on this task force that convened last spring; he said that he and Councilmember Haley also represented the City on that task force, they had a charge to look at issues regarding a potential jail, as well as ancillary related justice systems; he added that part of the issue has also been a lack of clear information on jail operations. Ms. Yates talked about some of the things the Regional Office of Law & Justice handle, such as grant and locally funded initiatives, the Spokane Regional Law & Justice Council, and the Justice Task Force. Concerning the Justice Task Force, she went over the process of data gathering and analysis and of the three committees working on those issues, which then develop recommendations to the Board of County Commissioners. She went over their guiding principles, then the targeted recommendations to improve the system including redesigning of the summons, expanding peer support, supervised release, electronic home monitoring, and investing in community based resources. Ms. Yates also explained the target populations on the various aspects of the justice system on such items as failure to appear and failure to comply, and she expanded on those associated recommendations to improve the process, along with assumed results. Ms. Yates also spoke concerning jail population projections, and compared the targeted recommendations with the forecast; and lastly, she went over some of the other Spokane County jail populations to be considered for alternatives. Council thanked Ms. Yates for her information. 4. Radio Controlled Car Club License Agreement — Mike Stone Parks & Recreation Director Stone gave some background of the Radio Control Car Club's use of their race track at Sullivan Park and of our agreement for that use; mentioned we are looking for a two-year agreement with another two-year renewal. There was Council consensus to place this license agreement on the March 10 consent agenda. 5. Indiana Avenue Preservation Project Update — Erica Amsden, Gloria Mantz After Ms. Mantz introduced the project, Ms. Amsden explained about the existing conditions and project design, and said the road is in bad shape; she talked about the traffic island revisions and about the Mall not wanting a change during the holiday season and she explained they are looking for yet another traffic island change; she continued explaining the project's design as well as temporary traffic control and closures; said the landscape medians are an issue as well as timing, and said that closing those areas as shown, shortens the project; that if the areas were not closed, it would extend the project several weeks and they are trying to get it completed before school starts in August. Ms. Amsden mentioned revisions will be done to closure area 1, and in closure area 3 the work will only be done at night; she also noted that staff spoke with Mr. Hanson and he had no objections to the closures. Regular Formal Council Meeting: 02-25-2020 Page 3 of 5 Approved by Council: DRAFT 6. Sprague/Barker Intersection Improvement Project — Erica Amsden, Gloria Mantz After Ms. Mantz introduced the project, Ms. Amsden went through the PowerPoint explaining the project design options, with option A a traffic signal, and option B a roundabout; she mentioned that nothing has been finalized in this project and this is just a concept. Ms. Amsden also noted that Central Valley School District favors the roundabout for this location, but at the public meeting, the majority of comments favored a signal. Concerning the previous public comment of Ms. Cote, Engineering Manager Mantz said she will respond to her concerns. Ms. Mantz also noted that the single lane roundabout is the far superior option for this location; and said staff seeks Council consensus to bring forward a recommendation for a single lane roundabout so the project design can begin, followed by seeking NEPA (National Environmental Protection Act) approval, obligation of the funds, and moving forward with the project. Councilmember Woodard said he would prefer the roundabout, but that Mrs. Cote has some serious issues and concerns and asked if there is any way to move it a few feet to the west and north in order to relieve a lot of stress on Mrs. Coty's property. Ms. Mantz said staff is not dismissing her concerns and that staff will definitely work with her on this issue. After further brief discussion, including mention that each roundabout is unique and this one will not be located between two schools, there was consensus to move forward and bring a motion to Council for the roundabout. Mayor Wick said he trusts staff will figure out a solution. 7. Adams Sidewalk Project Update — Glenn Ritter, Gloria Mantz Staff went through the PowerPoint presentation explaining about the project location, existing conditions, project design, public outreach, traffic control, estimate budget and tentative schedule. Councilmember Woodard asked about looking to see if there are any other gaps in the sidewalk, and Mr. Ritter said that a few areas have been identified that need repair. It was noted the project has a tentative bid opening of March 20, with project completion expected early August. 8. Ella and Conklin Sidewalk Project Update — Glenn Ritter, Gloria Mantz Mr. Ritter explained about the two small sidewalk projects showing each project's location, existing conditions, project design, public outreach, temporary traffic control and budget and funding, as well as the tentative schedule from bid advertisement to projected completion. 9. North Sullivan Intelligent Transportation System Project Update — Glenn Ritter, Gloria Mantz After Ms. Mantz introduced the project, Senior Engineer Ritter explained the project location, existing conditions, design, public outreach, temporary traffic control, budget, and tentative schedule from bid advertisement to projected completion. 10. Washington State Department of Transportation (WSDOT) Land Acquisition — Cary Driskell City Attorney Driskell explained about potential land acquisition of property currently owned by WSDOT just north of the river, east of Flora, and south of the Union Pacific tracks and pointed out the property in red on the overhead map; said the property consists of 45 or 46 acres, and if purchased, would be used for park purposes. Mr. Driskell said WSDOT surplused the property; they had an appraisal performed a few years ago and the purchase price of $2,091,600 was established by appraisal; said sewer and water were put on the property in 2017. Mr. Driskell said he has had several discussions with WSDOT; that the property is largely in a natural state with extensive coniferous trees along the westerly and southerly boundaries; he noted the Parks Master Plan identified this as a good potential for park purposes; and if there is interest from Council, he is seeking consensus to continue negotiations with WSDOT; he noted staff is also seeking authorization from the Washington State Recreation Conservation Office (RCO) to apply for a grant of up to $1 million to repay the City for acquisition costs; he noted the RCO authorization for retroactive payment must come prior to a final decision to acquire the land and that the RCO may ultimately decline to award a grant for these purposes, in which case he explained, the City would bear the entire cost of purchase. Councilmember Peetz asked if any other parties are interested in this property and Mr. Driskell said there are several, including someone interested in putting in an apartment complex, and Central Pre -Mix wanting to put in another gravel pit by the river. Several Councilmembers said they feel this is an excellent opportunity and there were no objections to staff moving forward. Regular Formal Council Meeting: 02-25-2020 Page 4 of 5 Approved by Council: DRAFT 11. Federal Legislative Agenda — Mark Calhoun, John Hohman Mr. Calhoun said that he and Deputy City Manager Hohman has begun discussions on staff recommended updates to the Federal Legislative Agenda; said the concept for this was identified in 2018 in preparation for the 2019 budget. He noted the agenda has been condensed to a one -page introduction, followed by a one -page (double -sided) sheet requesting policy changes to federal capital project funding and technical requirements, then a double -sided handout for each project. Mr. Calhoun suggested the need to focus on fewer items and asked Council to consider only including the policy items, and the Pines and Sullivan projects. After Mr. Hohman went over the information in the handouts, and said that as suggested, the name will change to Bigelow Sullivan in keeping with the title of the INFRA grant application which he noted was due today; he said staff will make sure each flyer shows the project request and not the city request. Mr. Hohman said staff feels we are not quite ready to have the Barker Road Corridor project come forward, but to focus on the other two projects. Councilmember Haley said that in her STA trips to Washington, D.C., for each grant it was noted they want to see the information on the front to show the amount of the local match, and the economic development impact. Mr. Calhoun noted that we have been focusing on this federal legislative agenda in the hopes to have information for Councilmember Thompson as she goes to Washington, D.C. in March; he also noted that GSI (Greater Spokane, Inc.) has asked us to give them a copy of our federal legislative agenda tomorrow; he said staff will make the revisions tomorrow and this will come back next week for Council adoption consideration. Mr. Hohman also noted in working with our federal lobbyist, the intent was to look at transportation items. There were no objections to the recommended changes, including expanding the information on the front page, and to bring this back next week for a motion consideration. 12. Advance Agenda - Mayor Wick There were no suggested changes to the Advance Agenda. INFORMATION ONLY The (13) Department Monthly Reports, and the (14) Administration Quarterly Report were for information only and were not reported or discussed. CITY MANAGER COMMENTS Mr. Calhoun said staff and some members of Council will be taking a trip to Washington, D.C. likely during May concerning the federal legislative agenda, and said he assumes the decision of who among Council will be going, will be up to the Mayor, and said that can be discussed more next week. He also noted that the INFRA grant was turned in today for the combined Bigelow Gulch project; that in conjunction with AWC, we were again awarded the Well City award for the tenth consecutive year, and that this gives us a 2% discount on health insurance premiums. Mr. Calhoun stated that Chief Werner is retiring June 30 and that his second in command Matt Lyons will be retiring May 31, and to prepare for their departure, he and Sheriff Knezovich have been looking at a succession plan; that by contract the Sheriff recommends three people for the chief position and then the appointment is done by the City Manager. Mr. Calhoun said the interview process is complete and he announced that he chose undersheriff Dave Ellis with an effective date of July 1, 2020 as our new police chief. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 9:02 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Regular Formal Council Meeting: 02-25-2020 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 10, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Street and Stormwater Maintenance and Repair Services Contract GOVERNING LEGISLATION: Chapter 39.04 RCW. PREVIOUS COUNCIL ACTION TAKEN: Adoption of the Street and Stormwater Maintenance Contract in 2007 and all subsequent annual renewals. Adoption of the Street and Stormwater Maintenance Contract in 2015 and all subsequent annual renewals. BACKGROUND: The current Street and Stormwater Maintenance Contract expired at the end of 2019. This contract consists of asphalt repair, roadway shoulder repair and grading, gravel road grading, crack sealing, sidewalk and path repair, guardrail repair, fencing repair, drainage structure repair and installation, curb, gutter and inlet repair and installation, and other related work. The contract was bid based on labor, equipment and material rates. Historical average labor, equipment and material rates were used to establish estimated quantities for bidding. The City advertised for bids on January 24th and February 7th. Bids were due on February 13, 2020. We received 2 bids: one from Poe Asphalt Paving and one from Inland Asphalt Inc. Poe Asphalt Paving is the lowest responsive and responsible bidder. The contract shall commence in early 2020 and continue to December 31, 2020. The City may extend the contract for up to four additional one year terms, which would commence on January 1 of each year and end on December 31 of that year. The City will give the contractor written notice of its intent to extend the contract at least sixty days before the contract term expires. The total duration of the contract shall not exceed five years. OPTIONS: 1) Award the contract to the lowest responsive and responsible bidder, 2) Not award the contract to the lowest responsive and responsible bidder, or 3) provide additional direction to staff. RECOMMENDED ACTION OR MOTION: Move to award the Street and Stormwater Maintenance and Repair Services contract to Poe Asphalt Paving Inc. in an amount not to exceed $1,500,000 and authorize the City Manager to finalize and execute the contract. BUDGET/FINANCIAL IMPACTS: The 2020 budget for this work is $1,500,000. $1,350,000 is budgeted in Street Fund #101 and $150,000 is budgeted in Stormwater Management Fund #402. STAFF CONTACT: John Hohman — Deputy City Manager ATTACHMENTS: Bid Tabulation 2020 Street and Stormwater Maintenance and Repair Services Contract Project # 19-162 Bid Opening - 10:00 AM, Thursday, February 13, 2020 Spokane Valley Council Chambers, 10210 E Sprague Ave., Spokane Valley, WA 99206 Spokane Valley SCHEDULE A - REGULAR HOURS Poe Asphalt Paving Inland Asphalt Item # Trade Occupation Hours Rate Total Rate Total 1 *** Superintendent 300 $71.57 $21,471.00 $68.00 $20,400.00 2 *** Foreman 300 $69.17 $20,751.00 $68.00 $20,400.00 3 Cement Masons Journey Level 240 $66.60 $15,984.00 $74.00 $17,760.00 4 Fence Erectors Fence Erector 20 $45.14 $902.80 $64.50 $1,290.00 5 Flaggers Journey Level 2000 $49.00 $98,000.00 $54.50 $109,000.00 6 Laborers General Laborer 2400 $57.33 $137,592.00 $59.30 $142,320.00 7 Laborers Asphalt Raker 120 $58.67 $7,040.40 $60.00 $7,200.00 8 Laborers Concrete Crewman 220 $61.30 $13,486.00 $68.10 $14,982.00 9 Laborers Guard Rail 10 $65.00 $650.00 $72.20 $722.00 10 Laborers Pipelayer 130 $61.88 $8,044.40 $74.00 $9,620.00 11 Laborers Traffic Control Supervisor 40 $50.00 $2,000.00 $55.55 $2,222.00 12 Power Equipment Operators Blade(finish & bluetop) 200 $66.10 $13,220.00 $70.40 $14,080.00 13 Power Equipment Operators H.D. Mechanic 30 $66.14 $1,984.20 $73.00 $2,190.00 14 Power Equipment Operators Paving Machine 200 $65.77 $13,154.00 $64.75 $12,950.00 15 Power Equipment Operators Rollerman 400 $65.77 $26,308.00 $62.25 $24,900.00 16 Power Equipment Operators Screed Operator 200 $65.77 $13,154.00 $64.64 $12,928.00 17 Power Equipment Operators Power Broom 90 $65.77 $5,919.30 $64.00 $5,760.00 18 Power Equipment Operators Backhoes & Hoe Ram 30 $65.77 $1,973.10 $83.00 $2,490.00 19 Power Equipment Operators Vactor Guzzler, Super Sucker 10 $52.02 $520.20 $72.20 $722.00 20 Power Equipment Operators Roto Mill 90 $65.77 $5,919.30 $72.20 $6,498.00 21 Power Equipment Operators Posthole Auger or Punch 10 $70.00 $700.00 $80.00 $800.00 22 Power Equipment Operators Backhoe (45,000 GW & under) 380 $65.77 $24,992.60 $83.00 $31,540.00 23 Truck Drivers Dump Truck (E. WA-690) 900 $65.23 $58,707.00 $59.40 $53,460.00 24 Truck Drivers Dump Truck & Trailer (E. WA-690) 500 $65.23 $32,615.00 $63.07 $31,535.00 25 Truck Drivers Other Trucks (E. WA-690) 30 $64.58 $1,937.40 $60.00 $1,800.00 26 Truck Drivers Transit Mixer 10 $51.06 $510.60 $75.00 $750.00 Schedule A - Regular Hours $527,536.30 $548,319.00 SCHEDULE B - OVERTIME HOURS Estimated Item # Trade Occupation OT Hours Rate Total Rate Total 27 *** Superintendent 50 $78.07 $3,903.50 $85.00 $4,250.00 28 *** Foreman 50 $76.07 $3,803.50 $85.00 $4,250.00 29 Cement Masons Journey Level 20 $87.45 $1,749.00 $98.00 $1,960.00 30 Fence Erectors Fence Erector 5 $67.72 $338.60 $80.00 $400.00 31 Flaggers Journey Level 50 $63.00 $3,150.00 $70.00 $3,500.00 32 Laborers General Laborer 75 $63.37 $4,752.75 $80.00 $6,000.00 33 Laborers Asphalt Raker 25 $65.05 $1,626.25 $72.00 $1,800.00 34 Laborers Concrete Crewman 20 $80.92 $1,618.40 $90.00 $1,800.00 35 Laborers Guard Rail 5 $97.50 $487.50 $95.00 $475.00 36 Laborers Pipelayer 15 $92.89 $1,393.35 $111.00 $1,665.00 37 Laborers Traffic Control Supervisor 5 $65.00 $325.00 $72.20 $361.00 38 Power Equipment Operators Blade(finish & bluetop) 20 $72.24 $1,444.80 $87.00 $1,740.00 39 Power Equipment Operators H.D. Mechanic 5 $72.28 $361.40 $82.00 $410.00 40 Power Equipment Operators Paving Machine 20 $71.82 $1,436.40 $82.00 $1,640.00 41 Power Equipment Operators Rollerman 40 $71.82 $2,872.80 $82.00 $3,280.00 42 Power Equipment Operators Screed Operator 20 $71.82 $1,436.40 $82.00 $1,640.00 43 Power Equipment Operators Power Broom 10 $71.82 $718.20 $80.00 $800.00 44 Power Equipment Operators Backhoes & Hoe Ram 5 $71.82 $359.10 $125.00 $625.00 45 Power Equipment Operators Vactor Guzzler, Super Sucker 5 $78.03 $390.15 $100.00 $500.00 46 Power Equipment Operators Roto Mill 5 $71.82 $359.10 $100.00 $500.00 47 Power Equipment Operators Posthole Auger or Punch 5 $105.00 $525.00 $100.00 $500.00 48 Power Equipment Operators Backhoe (45,000 GW & under) 30 $71.82 $2,154.60 $125.00 $3,750.00 49 Truck Drivers Dump Truck (E. WA-690) 5 $70.61 $353.05 $80.00 $400.00 50 Truck Drivers Dump Truck & Trailer (E. WA-690) 40 $70.61 $2,824.40 $85.00 $3,400.00 51 Truck Drivers Other Trucks (E. WA-690) 10 $69.79 $697.90 $80.00 $800.00 52 Truck Drivers Transit Mixer 5 $75.00 $375.00 $80.00 $400.00 Schedule B - Overtime Hours $39,456.15 $46,846.00 SCHEDULE C - EQUIPMENT HOURS Item # Equipment Type Unit Type Quantity Hourly Rate Total Hourly Rate Total 53 1 Ton Truck Hour 600 $19.55 $11,730.00 $40.00 $24,000.00 54 1 Ton/Trailer Hour 25 $8.05 $201.25 $75.00 $1,875.00 55 1/2 Ton Truck Hour 150 $6.90 $1,035.00 $52.00 $7,800.00 56 160 Blade Hour 250 $74.75 $18,687.50 $115.00 $28,750.00 57 3 Axle Tilt Trailer Hour 75 $31.05 $2,328.75 $87.00 $6,525.00 58 5th Wheel/Lowboy Hour 125 $102.35 $12,793.75 $90.00 $11,250.00 59 Arrowboard Day 50 $50.00 $2,500.00 $55.50 $2,775.00 60 Asphalt Saw Hour 25 $21.85 $546.25 $50.00 $1,250.00 61 Backhoe Hour 25 $46.00 $1,150.00 $74.20 $1,855.00 62 Broce Broom Hour 150 $49.45 $7,417.50 $160.00 $24,000.00 63 Chop Saw Hour 20 $2.30 $46.00 $41.00 $820.00 64 Crack/Joint Sealer Hour 250 $64.69 $16,172.50 $110.00 $27,500.00 65 DD-110 Roller or Equivalent Hour 50 $80.00 $4,000.00 $175.00 $8,750.00 66 DD-34 Roller or Equivalent Hour 300 $42.00 $12,600.00 $115.00 $34,500.00 67 End Dump Truck Hour 400 $62.10 $24,840.00 $77.00 $30,800.00 68 End Dump/Pup Hour 200 $81.65 $16,330.00 $80.00 $16,000.00 69 Grade Roller Hour 35 $47.15 $1,650.25 $81.00 $2,835.00 70 Hoe Pack Hour 20 $44.10 $882.00 $30.00 $600.00 71 Jumping Jack Wacker Hour 30 $2.30 $69.00 $29.00 $870.00 72 Nuclear Densometer Hour 150 $5.75 $862.50 $12.00 $1,800.00 73 Paver Hour 150 $225.00 $33,750.00 $186.00 $27,900.00 74 Plate Wacker Hour 10 $3.00 $30.00 $29.00 $290.00 75 Skip loader Hour 200 $42.55 $8,510.00 $64.00 $12,800.00 76 Super Dump Hour 450 $79.35 $35,707.50 $80.00 $36,000.00 77 Traffic Control Vehicle Hour 400 $20.00 $8,000.00 $22.20 $8,880.00 78 Variable Message Sign Day 40 $150.00 $6,000.00 $165.00 $6,600.00 79 Water Truck -LG Hour 200 $59.80 $11,960.00 $70.00 $14,000.00 80 Water Truck - SM Hour 200 $48.30 $9,660.00 $58.00 $11,600.00 Schedule C - Equipment Hours $249,459.75 $352,625.00 SCHEDULE D - MATERIALS Unit Prices include materials only. Labor and Equipment will be paid separately. Item 4 Material Type Unit Type Quantity Unit Price Total Unit Price Total 81 HMACL. 3/8" PG 64H-28 Ton 5000 $61.50 $307,500.00 $56.00 $280,000.00 82 HMACL. 1/2" PG 64H-28 Ton 1000 $58.00 $58,000.00 $55.00 $55,000.00 83 CRUSHED SURFACING TOP COURSE Ton 1500 $7.50 $11,250.00 $10.50 $15,750.00 84 CRUSHED SURFACING BASE COURSE Ton 200 $7.50 $1,500.00 $10.50 $2,100.00 85 GRAVEL BAC K FI LL FOR DRYWELLS Ton 700 $11.00 $7,700.00 $15.00 $10,500.00 86 TACK OIL Gallon 1500 $3.00 $4,500.00 $2.60 $3,900.00 87 PRECAST CONCRETE DRYWELL TYPE A EA 7 $960.00 $6,720.00 $1,575.00 $11,025.00 88 PRECAST CONCRETE DRYWELL TYPE B EA 7 $1,284.00 $8,988.00 $2,200.00 $15,400.00 89 CATCH BASIN TYPE 1 EA 5 $634.80 $3,174.00 $900.00 $4,500.00 90 CATCH BASIN TYPE 2 EA 5 $1,627.20 $8,136.00 $1,950.00 $9,750.00 91 TYPE 1 INLET EA 3 $634.80 $1,904.40 $900.00 $2,700.00 92 GRATE INLET TYPE 2, WSDOT EA 3 $1,350.00 $4,050.00 $2,250.00 $6,750.00 Schedule D - Materials $423,422.40 SCHEDULE A SCHEDULE B SCHEDULE C SCHEDULE D TOTAL SCHEDULE A-D $527,536.30 $39,456.15 $249,459.75 $423,422.40 $1,239,874.60 SCHEDULE A SCHEDULE B SCHEDULE C SCHEDULE D TOTAL SCHEDULE A-D $417,375.00 $548,319.00 $46,846.00 $352,625.00 $417,375.00 $1,365,165.00 CHECKLIST Bid Proposal Checklist X X Bid Proposal Form X X Contractor's Administrative Information X X Bid Deposit Form X X Bid Deposit Surety Form X X Representatives and Certifications X X Certification Wage Rate Statues X X CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 10, 2020 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report — Potential Grant Opportunity: Better Utilizing Investments to Leverage Development (BUILD) FY 2020 GOVERNING LEGISLATION: RCW 35.77.010: Six -Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: • February 4, 2020: City Council authorized the City manager to apply for an INFRA grant for the joint -application with Spokane County for the Bigelow -Sullivan Corridor project. • January 21, 2020: City Council authorized the City Manager to enter into a Memorandum of Understanding with Spokane County for a consultant contract in order to prepare and submit an INFRA application for the Sullivan Road and Bigelow Gulch/Forker Road Improvement Projects. • June 4, 2019: City Council authorized the City Manager to apply for BUILD FY19 grant funds for the Pines Road/BNSF Grade Separation Project (GSP). • August 21, 2018: City Council authorized the City Manager to apply for Federal Railroad Administration's (FRA) Consolidated Rail Infrastructure and Safety Improvements Program (CRISI) for the Pines Road/BNSF GSP • June 5, 2018: City Council authorized the City Manager to apply for BUILD (FY 18) grant funds for the Pines Road/BNSF GSP • May 22, 2018: City Council authorized the City Manager to apply for FRA's CRISI FY 2018 grant funds for the Pines Road/BNSF GSP BACKGROUND: The US Department of Transportation (USDOT) issued a call for projects on February 18, 2020 for the BUILD discretionary grant program. BUILD was authorized as part of the Consolidated Appropriations Act in 2020 and offers a total of $1 billion available for transportation infrastructure improvement projects. Projects are evaluated on safety, state of good repair, economic competitiveness, environmental sustainability, quality of life, innovation, and partnership. Minimum and maximum award amounts for urban projects are $5 million and $25 million, respectively. No state is permitted to receive over $100 million of awarded funds. Total awarded funds will be split between urban and rural areas, with no single area receiving over 50% of the total awarded funds. BUILD requires a 20% non-federal match for awarded projects within an urban boundary. BUILD applications are due May 18, 2020 at 2PM PDT. Award announcements are on or before September 15, 2020. If awarded, BUILD funding must be obligated by September 30, 2022. This obligation requires the City to have a signed and executed grant agreement in place with USDOT by the September 30, 2022 deadline. Lastly, if awarded, BUILD funding must be fully expended (i.e. expended, invoiced, or reimbursed) by September 30, 2027. There are multiple scenarios to consider when evaluating which project may be best suited for the BUILD program. These scenarios will be discussed. OPTIONS: Council consensus to pursue a BUILD FY20 grant. RECOMMENDED ACTION OR MOTION: Staff requests consensus from City Council on how to pursue the BUILD FY20 program. At a subsequent City Council meeting, staff will bring forward a motion consideration requesting City Council to direct the City Manager to apply to BUILD FY20 for a specific project. BUDGET/FINANCIAL IMPACTS: Updates to the existing project applications are provided by staff with support from an outside consultant. Costs will be different for the two project options: Pines Road/BNSF GSP: The consultant cost for updating the Pines Road/BNSF GSP application is approximately $9,000. This cost will be born 100% by the City. Bigelow -Sullivan Corridor: The consultant cost for updating the Bigelow -Sullivan Corridor application is approximately $20,000. This consultant cost will be shared proportionally with Spokane County and our City and will be based on each agency's share of the total requested BUILD amount. It is anticipated that the City will be responsible for 70% of the consultant cost ($14,000) and the County would be responsible for 30% of the consultant cost ($6,000). STAFF CONTACT: Adam Jackson, PE — Planning & Grants Engineer ATTACHMENTS: BUILD FY 2020 PowerPoint Presentation • Potential Grant Opportunity Better Utilizing Investments to Leverage Development (BUILD) March 10, 2020 Adam Jackson, P.E., Planning & Grants Engineer Community & Public Works S iokane p Valley What is BUILD? Spokane Val ley Better Utilizing Investments to Leverage Development US Department of Transportation (USDOT) Consolidated Appropriations Act, 2020 BUILD funding can support roads, bridges, transit, rail, ports or intermodal transportation Projects evaluated on safety, state of good repair, economic competitiveness, environmental sustainability, quality of life, innovation, and partnership Funding Details Spokane 1'� Valley Total program funds $1 Billion +/- Awards split 50/50 to urban/rural areas Min Award: $5 Million (for "urban" projects) Max Award: $25 Million (80% fed. max of total cost) State Award Limit: $100 Million Applications Due: May 18, 2020 at 2PM PDT Award Notice: September 15, 2020 Funds Obligated: September 30, 2022 Funds Expended: September 30, 2027 Application Considerations Spokane Val ley Pines Road/BNSF GSP Bigelow -Sullivan Corridor Spokane County Bigelow Gulch Eligibility Requirements Local/Regional Message Other considerations Spokane ......0 Nailcy2020 Legislative Agenda The City of Spokane Valley has three legislative priorities: Please sec attachments for detailed information One Legislative Policy Streamline process for federally funded transportation projects to achieve project delivery more economically and efficiently. Two Transportation Projects • Pines Road/BNSF Grade Separation Project Funding need_ $193 million Other federal funds $ 5.0 million City funds $ 4.7 million Total cost $29.0 million USDOT tot benefits. $38.5 million 2023 construction Bigelow -Sullivan Corridor INFRA request_ Other federal funds Non-federal funds. $332 milt $ 8.3 million $24.1 million Total cost $65.6 million USDOT total benefits: $83.9 million 2022-2025 construction '0500T IOW handrts ax disco.. 7 percent and Taken hum most reO.MUSOOT funding appYratonc. CffY OF SPOIG4NE VALLEY 114210 E. Sprague Avenue, Spokane valley. WA 5925E 549.7203P00 • SpokaneVelleyorg 3S2p 4 Application Considerations Spokane Val ley Pines GSP Bigelow -Sullivan Bigelow Gulch Funding Need $19M need $33M need $10M need $25M Max Award? $17M est. BUILD request Decrease federal request? $10M est. BUILD request Max 80% Federal share? Max. 80% federal funds + $1.5M non-federal need 64% federal (based on INFRA app) 47% federal Award 50% of total cost? 60% 51% 29% Partnerships 3 funding partners FRA, SRTC, City (no state $) Leverage secured funds from County's BG project 8 funding partners Funding at all levels Challenges 2017 TIGER Award No State Funding Support PE/ROW thru 2021 Exceeds Award Limits Requires City to increase $$ 2018 BUILD Award Messaging Apply to BUILD to "keep place in line" One consistent, regional project with many partners Right -sized project that can deliver quickly 5 QUESTIONS? Spokane Val ley Pines Road/BNSF Railway siitikan Grade Separation Project 1 Mi1ley A Bridging the Valley Project Funding Funding need: $19.3 million Other federal funds: $ 5.0 million City funds: $ 4.7million Total cost $29.0 million USDOT total benefits: $38.5 million 2023 construction Project focus The Pines Road/BNSF Railway Grade Separation Project is looted in Spokane Valley Wash_, a city of nearly 1n0p0n residents. The city is situated in the largest Metropoktan Statistical Area b.-1..an Seattle and Minneapolis, and home to several large ndustnal parks. The project veil remove a BNSF transcontinental mil line at -grade crossing at Pines Road (SR27f one of Spokane Valley's busiest arterial sheets h 2016, the freight Mobility Strategic Investment Board (FMSIB) rated the Pines Road/BNSF ronerg as the highest ranked unfunded Tier 1 rail crossing In the state out of 4,171 total crosangs based on freight mobilty and safety. Eliminating the crossing a crnccal to improving veFide and pedestrian safety, increasing freight mobllityand enhancing economic vitality across the region The crossing a ailment to the intersection of Pines Road and Trent Avenue ISR 290), which saves 34,000rd-odes per day, includigfreight trucks traveling from Canada and northern Idaho that connectto Interstate 90. A roundabout will be constructed at this intersection as part of the project Key improvements • The grade separation project coil replace the Pines R®dfBNSF crossing with an underpass and redesign the acgacent signalized intersection of Pines and Trent In conjunction wih a grade separation project underway at the nearby Badrer Rnad1BNsF crossing, this project will eliminate three of the city's at -grade crossings {Barker, Flora and Pines). • The crossing is located 2110 yards north of Trent Elesnentay The new underpass coal reduce co ngestia. and improve safety for students, staff and parents. • The...hag intersection and BNSF crossing limits development of 170 acres of mid -use or mmmerdally- zoned property, and 56 acres of prime industrial -zoned property. The pmlectwilt increase access to this property and generate additional economic development Bigelow -Sullivan Corridor Projects Malley Sullivan Road (1-90 to Bigelow Gulch Road) The Bigelow -Sullivan Corridor serves local, regional and interstate transportation networks- Sullivan Road is tire terminus of Spokane County's Bigelow Gulch Road Project expected to be constructed by 2022 The Bigelow Guklr Project will link freight and commuter traffic from north Spokane County to Interstate 90 II- 90) through Spokane Valley and wil nearly double the peak -hour traffic volumes on Sullivan Road at the Trent Avenue )5R 290) irrterchange. This corridor is a vital arterial Ink providing service to a roost commercial district on India. Alfa, inducing the Spokane Valley Mall, Spokane Industrial Park, Central lie -Mir, Inland Asphalt Inland Empire Distribution systems and many other industrial, freight and commerdal businesses. CITY OF SPOKANE SP°KANE COUNTY .� nleaaznmd drar„da,Smano2 N]5 tl aaCHS•r gr•Oh I0 ;_7rAnem00flfr Nn*]I4 Aoatan .onenNm...rade; Ndm Mn�arvb Nu hiesrdmelannd0 -RmNd: mdnRasmisarealnpm.mam Yby� -wmr ji_ �-I 5- l� 99 Irir4w.ru -spbwarlrwoarr. rtlerepaaen,,. CITY OF SPOKANE VALLEY Funding INFRA request: Other federal funds: Nnn-ferleral fund, $33.2 million $ 8.3 million 8741 millin o Total cost $65.6 million USDOT total benefits: $83.9 million 2022-2025 construction Indstneiland r>.m.uae.—lu.mmmaauwn. Project Partners • BNSF Railway • East Valley School District #361 • Freight Mobility Strategic Investment Board • Greater Spokane Valley Chamber of Commerce • Spokane County • Spokane Regional Transportation Coundi • Spokane Transit Authority • Transportation Improvement Board • Washington State Department of ban podattan 6 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 10, 2020 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report — Location Discussion for Donated Sculptures. GOVERNING LEGISLATION: Chapter 3.34 SVMC — Acceptance of donations and gifts; chapter 3.46 SVMC — Non -architectural and engineering services. PREVIOUS COUNCIL ACTION TAKEN: Over the years, the Spokane Valley Arts Council has donated a number of sculptures to the City for public display. On December 18, 2018, six previously donated sculptures were accepted by the City. On March 12, 2019, Council approved the Agreement with the Spokane Valley Arts Council BACKGROUND: The Spokane Valley Arts Council (SVAC) is a not -for -profit 501(c)(3) organization formed in 2004 for the stated purpose of working "with local businesses, civic leaders and artists to cooperatively conceive, develop and implement art -related programs and cultural activities." The SVAC has been instrumental in identifying projects to be constructed and located on property owned by the City, for the cultural benefit of our citizens. On March 12, 2019, Council approved an agreement with the SVAC that included various aspects of our long-term relationship. Section 4.a. of the agreement requires that the SVAC provide Council with a reasonable advance opportunity to provide input on which sculptures are chosen for donation to the City, recognizing that the ultimate decision to accept or reject any proposed gift of artwork rests solely with the City Council. Section 4.b. of the agreement further specifies that the SVAC provide the City with information at least one year prior to the time a sculpture intended for donation to the City is anticipated to be permanently placed, so the City has an opportunity to determine where the piece will be installed and also to budget for the costs related to installing the piece. Staff will discuss the history of the art sculpture donations and their placement. Potential locations for the three recently accepted sculptures, Huckleberry Daze by Jerry McKellar; Rock Star by Bob Wilfong; and Indomitable Spirit by Jerry McKellar will be proposed for discussion by the Council OPTIONS: Council discretion. RECOMMENDED ACTION OR MOTION: Council discretion. BUDGET/FINANCIAL IMPACTS: There will be a financial impact for the installation and ongoing maintenance costs associated with locating these sculptures. The total is unknown as each sculpture is unique and located at a different location. STAFF CONTACT: Michael D. Stone, Parks and Recreation Director ATTACHMENTS: PowerPoint Presentation CITY OF SPOKANE VALLEY SCULPTURES Location Discussion March 10, 2020 Accepted Sculptures/Locations Currently sited: Working the Line (Mountain Man) by artist Jerry McKellar CP Campus Dance of Sun and Moon by artist Jerry McKellar CP Campus Harvest Time on the Big Missouri (Berry Picker) City Hall by artist Nancy McLaughlin Coup Ponies by artist Jerry McKellar City Hall Great Spirit's Gift (Woman With Horse) by artist Ace Powell City Hall Siting determined Heart of the Valley by artist Richard Warrington Balfour Park The Assent by artist Gary Lee Price Balfour Park If 1 Could but Fly by artist Bob Wilfong CP West Lawn Siting TBD Indomitable Spirit by artist Jerry McKellar TBD Rock Star by artist Bob Wilfong TBD Huckleberry Daze by artist Jerry McKellar TBD WORKING THE LINE Nickname: "Mountain Man" Artist: Jerry McKellar Bronze - 9 Feet Tall Placement: Mirabeau Point Park Near Discovery Playground Dedication: August 14, 2009 DANCE OF SUN AND MOON Artist: Jerry McKellar Bronze - 16 Feet Tall Placement: Mirabeau Point Park Near Discovery Playground Dedication: March 25, 2015 HARVEST TIME ON THE BIG MISSOURI Nickname: "Berry Picker" Artist: Nancy McLaughlin Bronze - 8.5 Feet Tall Placement: Mirabeau Point Park Near CenterPlace Dedication: August 5, 2011 HARVEST TIME ON THE BIG MISSOURI Nickname: "Berry Picker" Artist: Nancy McLaughlin Bronze - 8.5 Feet Tall New Placement: New City Hall Rededication: October 25, 2017 COUP PONIES Artist: Jerry McKellar Bronze - 16.5 Feet Tall Placement: New City Hall Dedication: October 25, 2017 GREAT SPIRIT'S GIFT Nickname: "Woman With Horse" Artist: Ace Powell Bronze - 10.5 Feet Tall Placement: New City Hall Dedication: October 25, 2017 HEART OF THE VALLEY Artist: Richard Warrington Aluminum - 12 Feet Tall Placement: Balfour Park Dedication Date: TBD THE ASSENT Artist: Gary Lee Price Bronze - 7.75 Feet Tall Placement: Balfour Park Dedication Date: TBD If I COULD BUT FLY Artist: Bob Wilfong Bronze - 6 Feet Tall Placement: CenterPlace West Lawn Dedication Date: TBD INDOMITABLE SPIRIT Artist: Jerry McKellar Bronze - 7 Feet Tall Placement: TBD Dedication Date: TBD INDOMITABLE SPIRIT Possible Placement: Appleway Trail at University ROCK STAR Artist: Bob Wilfong Bronze - 6 Feet Tall Placement: TBD Dedication Date: TBD Possible Placement: CenterPlace West Lawn HUCKLEBERRY DAZE Artist: Jerry McKellar Bronze - 5.5 Feet Tall Placement: TBD Dedication Date: TBD HUCKLEBERRY DAZE Possible Placement: Greenacres Park Potential Construction Costs w Landscaping m Plant materials & bark m Irrigation w Electrical m Power source m Conduit m Lights m Timer or photocell w Concrete curbing w Sculpture Base m To properly place the sculpture w Total Cost Estimate Range $4,000 - $6,000 $5,000 - $10,000 $2,000 - $4,000 $1,000 - $3,000 $12,000 - $23,000 w Monument for Sculpture Information -donated by Arts Council CITY OF SPOKANE VALLEY SCULPTURES Questions? CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 10, 2020 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Potential Uses Associated with House Bill 1406: Encouraging Investments in Affordable & Supportive Housing GOVERNING LEGISLATION: RCW 82.14.540, SHB 1406, Spokane Valley Resolution 19-013, Spokane Valley Ordinance 20-002 PREVIOUS COUNCIL ACTION TAKEN: June 9, 2019, discussion with Council regarding Substitute House Bill 1406 and homelessness; August 13, 2019, administrative report; September 3, 2019 adoption of Resolution 19-013, declaration of intent to adopt enabling ordinance; January 21, 2020, administrative report; February 4, 2020, First Reading of Ordinance 20-002, refunding of sales and use tax funds for affordable and supportive housing purposes; February 18, 2020, Second Reading and adoption of Ordinance 20-002. BACKGROUND: In 2019, the Legislature approved SHB 1406, authorizing local jurisdictions to receive a rebate on a portion of the state sales tax and use the proceeds to provide affordable housing. The City Council has adopted a resolution of intent and an enabling ordinance. Because the City does not have an accompanying qualifying tax, the City is limited to collecting .0073% of the sales subject to state sales tax. The attached presentation explains the requirements, allowed uses, options, and next steps. OPTIONS: Council feedback on preferred options. RECOMMENDED ACTION OR MOTION: Not Applicable BUDGET/FINANCIAL IMPACTS: Revenue of approximately $200,000 per year for 20 years. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst ATTACHMENTS: PowerPoint; SHB 1406; and HB 2797 (House Approval Only at this time) The City of Spokane Valley Potential Uses Associated with Substitute House Bill 1406 - Local State -Shared Tax for Affordable and Supportive Housing Spokane Valley What is SHB 14O6 Provides a rebate of up to .0146% against the state sales tax of 6.5% to fund affordable or supportive housing. If a City does not have a qualifying tax (Affordable Housing Levy, Housing Sales Tax, Mental Health and Chemical Dependency Sales Tax, or Lid Lift for Affordable Housing), then the maximum rate is .0073%. Requires a resolution of intent to adopt legislation by Jan. 28, 2020 (Resolution adopted by Council on September 3, 2019) Requires legislation to authorize the tax by July 28, 2020(Ordinance adopted by Council on February 18, 2020) 2 How Does It Work? ■ Once the City implements the sales tax, the state will continue to collect the 6.5% sales tax from applicable sales, and refund the portion equal to the amount the City qualifies for. ■ In the case of Spokane Valley, we do not have a qualifying tax so we are limited to .0073% of the total sales. ■ The overall sales tax rate does not increase. ■ The City does not have a qualifying tax which limits the rebate to .0073% of the value of items subject to the state sales and use tax. ■ The amount is capped based upon the City's rate applied to the value of items subject to sales and use tax for the state fiscal year 2019-20. ■ Based upon actual taxable sales for 2019, the City of Spokane Valley's estimated rebate cap would be $207,876. Staff will provide Council with the updated cap amount when the numbers for the applicable time period become available. ■ The amount of the rebate can be lower, but it cannot be higher than the cap. This means that the City could receive as much as $4,157,524 over twenty years, but the amount could be much lower if the economy weakens and retails sales experience a downward trend. For instance, in 2008, the City's sales tax revenues decreased by 7.3% from 2007. In 2009, sales tax revenue decreased another 11.3% from the 2008 amount. The sales tax revenue of 2007 was not matched again until 2014. 4 ■ Must serve households with incomes at or below 60% of the area median income of the City (100% = $49,510 as of 2018, 60% = $29,706 annually in Spokane Valley; actual amount depends on size of household). ■ Residential housing rented by a person or household whose monthly housing costs, including utilities other than telephone, do not exceed 30% of the household's monthly income. 5 ■ Sometimes referred to as permanent supportive housing. ■ Provides eligible clients with a permanent rental subsidy. ■ Pairs housing with case management and supportive services designed to assist tenants with housing stability and provide a permanent solution to homelessness for the individual. ■ Builds independent living and tenant skills and provides connections to health care, treatment, and employment services. ■ Designed for the most vulnerable and the chronically homeless. ■ Helps reduce costs for shelters, hospitals, jails, and emergency services. 6 What Are Allowable Uses? AU „ ities . Acquisition, rehabilitation or construction of affordable housing 2. Funding the operations and maintenance costs of new units of affordable or supportive housing ■ Cities with less than 100,000 population (at the beginning of the 20-year period) 3. Providing rental assistance to tenants Option #1-Acquisition, Rehabilitation, Construction n include new units within existing structures ■ Can include facilities providing supportive housing services for mental health and substance use disorder treatment. ■ Revenue or Limited Tax General Obligation Bonds can be issued to fund projects initially. Financing Costs, Sales Tax Stability, and impact to General Fund revenues are important considerations. ■ The amount of 1406 funding by itself would likely not create an adequate supply of affordable housing but pooling with other jurisdictions and utilizing it as gap funding in combination with other tools such as tax credits and state housing funds can spur the development of a much larger affordable housing stock. ion #2 -Opera ions n ! , intenance osts of - Units of Affordabie or ■ Could be used as an incentive for an organization that intended to construct and operate a facility ■ A current clean-up bill under consideration clarifies that this can be used for staffing necessary for daily operations of permanent supportive housing. 9 EG on #3e CP ari winder 1 • Must determine if a rent cap exists similar to HUD supported vouchers provided through the Housing Authority. Feedback has indicated that the HUD cap is too low for the current market. • Contracting with an agency would be most likely as the City does not have the staffing resources or expertize to mange such a program. • Family Promise provides vouchers to families with minor children. • The Housing Authority partners with many agencies such as Catholic Charities, Frontier Behavioral, and Volunteers of America to provide vouchers through a referral program. • Spokane Valley Partners would likely have to add staff to administer this program. • Would need to determine and consider administrative costs and what eligibility requirements to apply. (HB 2797 would allow 3% to be used for admin. Costs) 10 What Other Opportunities Exist to Encourage Affordable Housing? Affordable Housing Sales Tax or Property Tax Levy. Multifamily Tax Exemption - No property taxes for 8-12 years for affordable housing. Inclusionary Zoning - A share of new construction is required to be affordable housing. Bonus Density Codes - Allows greater density for affordable housing. Codes allowing accessory dwelling units, small -lot development, cottages, microhousing. Fee Waivers for Affordable Housing. 11 What Related Bills Are Currently Being Considered? HB 2797 - Clean-up bill for SBH 1406. HB 1590/ SB 6126 - Allowing affordable housing sales tax to be imposed by councilmanic authority. HB 2497 - Adding development of permanently affordable housing to allowable uses of community revitalization financing, the local infrastructure financing tool, and local revitalization financing. 12 Currently conducting outreach and City contact, and gathering information about SV homeless, needs, obstacles, and gaps. Spokane will provide Point -in -Time Count results later this month. Compiling a list of resources and funding with the assistance of the Continuum of Care. Hope to present preliminary findings to Council mid -year along with some options to consider, and begin development of long-term goals. However, affordable housing, supportive housing for mental health and chemical dependency and homelessness prevention are known current needs and align with the allowable uses of 1406 revenue. 13 ■ Council identifies preferences regarding use of SHB 1406 Funds. ■ Staff explores options, providers, and costs associated with these options (Consider using HCDAC to prioritize regional list). ■ Staff reports back to Council with details and moves to final determination. 14 f II4"!! W 1tI t The City of Spokane Valley CERTIFICATION OF ENROLLMENT SUBSTITUTE HOUSE BILL 1406 66th Legislature 2019 Regular Session Passed by the House April 28, 2019 CERTIFICATE Yeas 62 Nays 36 Speaker of the House of Representatives Passed by the Senate April 28, 2019 Yeas 33 Nays 15 President of the Senate 1, Bernard Dean, Chief Clerk of the House of Representatives of the State of Washington, do hereby certify that the attached is SUBSTITUTE HOUSE BILL 1406 as passed by the House of Representatives and the Senate on the dates hereon set forth. Approved FILED Governor of the State of Washington Chief Clerk Secretary of State State of Washington SUBSTITUTE HOUSE BILL 1406 AS AMENDED BY THE SENATE Passed Legislature - 2019 Regular Session State of Washington 66th Legislature 2019 Regular Session By House Housing, Community Development & Veterans (originally sponsored by Representatives Robinson, Maori, Chapman, Valdez, Senn, Peterson, Kloba, Tharinger, Gregerson, Stanford, Walen, Doglio, Frame, Jinkins, Riccelli, Slatter, Ormsby, and Santos) READ FIRST TIME 02/08/19. 1 AN ACT Relating to encouraging investments in affordable and 2 supportive housing; and adding a new section to chapter 82.14 RCW. 3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: 4 NEW SECTION. Sec. 1. A new section is added to chapter 82.14 5 RCW to read as follows: 6 (1) The definitions in this subsection apply throughout this 7 section unless the context clearly requires otherwise. 8 (a) "Nonparticipating city" is a city that does not impose a 9 sales and use tax in accordance with the terms of this section. 10 (b) "Nonparticipating county" is a county that does not impose a 11 sales and use tax in accordance with the terms of this section. 12 (c) "Participating city" is a city that imposes a sales and use 13 tax in accordance with the terms of this section. 14 (d) "Participating county" is a county that imposes a sales and 15 use tax in accordance with the terms of this section. 16 (e) "Qualifying local tax" means the following tax sources, if 17 the tax source is instated no later than twelve months after the 18 effective date of this section: 19 (i) The affordable housing levy authorized under RCW 84.52.105; p. 1 SHB 1406.PL 1 (ii) The sales and use tax for housing and related services 2 authorized under RCW 82.14.530, provided the city has imposed the tax 3 at a minimum or at least half of the authorized rate; 4 (iii) The sales tax for chemical dependency and mental health 5 treatment services or therapeutic courts authorized under RCW 6 82.14.460 imposed by a city; and 7 (iv) The levy authorized under RCW 84.55.050, if used solely for 8 affordable housing. 9 (2)(a) A county or city legislative authority may authorize, fix, 10 and impose a sales and use tax in accordance with the terms of this 11 section. 12 (b) The tax under this section is assessed on the selling price 13 in the case of a sales tax, or value of the article used, in the case 14 of a use tax. 15 (c) The rate of the tax under this section for an individual 16 participating city and an individual participating county may not 17 exceed: 18 (i) Beginning on the effective date of this section until twelve 19 months after the effective date of this section: 20 (A) 0.0073 percent for a: 21 (I) Participating city, unless the participating city levies a 22 qualifying local tax; and 23 (II) Participating county, within the limits of nonparticipating 24 cities within the county and within participating cities that do not 25 currently levy a qualifying tax; 26 (B) 0.0146 percent for a: 27 (I) Participating city that currently levies a qualifying local. 28 tax; 29 (II) Participating city if the county in which it is located 30 declares they will not levy the sales and use tax authorized under 31 this section or does not adopt a resolution in accordance with this 32 section; and 33 (III) Participating county within the unincorporated areas of the 34 county and any city that declares they will not levy the sales and 35 use tax authorized under this section or does not adopt a resolution 36 in accordance with this section; 37 (ii) Beginning twelve months after the effective date of this 38 section: 39 (A) 0.0073 percent for a: p. 2 SHB 1406.PL 1 (I) Participating city that is located within a participating 2 county if the participating city is not levying a qualifying local 3 tax; and 4 (II) Participating county, within the limits of a participating 5 city if the participating city is not levying a qualifying local tax; 6 (B) 0.0146 percent within the limits of a: 7 (I) Participating city that is levying a qualifying local tax; 8 and 9 (II) Participating county within the unincorporated area of the 10 county and within the limits of any nonparticipating city that is 11 located within the county. 12 (d) A county may not levy the tax authorized under this section 13 within the limits of a participating city that levies a qualifying 14 local tax. 15 (e)(i) In order for a county or city legislative authority to 16 impose the tax under this section, the authority must adopt: 17 (A) A resolution of intent to adopt legislation to authorize the 18 maximum capacity of the tax in this section within six months of the 19 date in which this section takes effect; and 20 (B) Legislation to authorize the maximum capacity of the tax in 21 this section within one year of the date on which this section takes 22 effect. 23 (ii) Adoption of the resolution of intent and legislation 24 requires simple majority approval of the enacting legislative 25 authority. 26 (iii) If a county or city has not adopted a resolution of intent 27 in accordance with the terms of this section, the county or city may 28 not authorize, fix, and impose the tax. 29 (3) The tax imposed under this section must be deducted from the 30 amount of tax otherwise required to be collected or paid to the 31 department of revenue under chapter 82.08 or 82.12 RCW. The 32 department must perform the collection of such taxes on behalf of the 33 county or city at no cost to the county or city. 34 (4) By December 31, 2019, or within thirty days of a county or 35 city authorizing the tax under this section, whichever is later, the 36 department must calculate the maximum amount of tax distributions for 37 each county and city authorizing the tax under this section as 38 follows: 39 (a) The maximum amount for a participating county equals the 40 taxable retail sales within the county in state fiscal year 2019 p. 3 SHB 1406.PL 1 multiplied by the tax rate imposed under this section. If a county 2 imposes a tax authorized under this section after a city located in 3 that county has imposed the tax, the. taxable retail sales within the 4 city in state fiscal year 2019 must be subtracted from the taxable 5 retail sales within the county for the calculation of the maximum 6 amount; and 7 (b) The maximum amount for a city equals the taxable retail sales 8 within the city in state fiscal year 2019 multiplied by the tax rate 9 imposed under subsection (1) of this section. 10 (5) The tax must cease to be distributed to a county or city for 11 the remainder of any fiscal year in which the amount of tax exceeds 12 the maximum amount in subsection (4) of this section. The department 13 must remit any annual tax revenues above the maximum to the state 14 treasurer for deposit in the general fund. Distributions to a county 15 or city meeting the maximum amount must resume at the beginning of 16 the next fiscal year. 17 (6)(a) If a county has a population greater than four hundred 18 thousand or a city has a population greater than one hundred 19 thousand, the moneys collected or bonds issued under this section may 20 only be used for the following purposes: 21 (i) Acquiring, rehabilitating, or constructing affordable 22 housing, which may include new units of affordable housing within an 23 existing structure or facilities providing supportive housing 24 services under RCW 71.24.385; or 25 (ii) Funding the operations and maintenance costs of new units of 26 affordable or supportive housing. 27 (b) If a county has a population of four hundred thousand or less 28 or a city has a population of one hundred thousand or less, the 29 moneys collected under this section may only be used for the purposes 30 provided in (a) of this subsection or for providing rental assistance 31 to tenants. 32 (7) The housing and services provided pursuant to subsection (6) 33 of this section may only be provided to persons whose income is at or 34 below sixty percent of the median income of the county or city 35 imposing the tax. 36 (8) In determining the use of funds under subsection (6) of this 37 section, a county or city must consider the income of the individuals 38 and families to be served, the leveraging of the resources made 39 available under this section, and the housing needs within the 40 jurisdiction of the taxing authority. p. 4 SHB 1406.PL 1 (9) To carry out the purposes of this section including, but not 2 limited to, financing loans or grants to nonprofit organizations or 3 public housing authorities, the legislative authority of the county 4 or city imposing the tax has the authority to issue general 5 obligation or revenue bonds within the limitations now or hereafter 6 prescribed by the laws of this state, and may use, and is authorized 7 to pledge, the moneys collected under this section for repayment of 8 such bonds. 9 (10) A county or city may enter into an interlocal agreement with. 10 one or more counties, cities, or public housing authorities in 11 accordance with chapter 39.34 RCW. The agreement may include, but is 12 not limited to, pooling the tax receipts received under this section, 13 pledging those taxes to bonds issued by one or more parties to the 14 agreement, and allocating the proceeds of the taxes levied or the 15 bonds issued in accordance with such interlocal agreement and this 16 section. 17 (11) Counties and cities imposing the tax under this section must 18 report annually to the department of commerce on the collection and 19 use of the revenue. The department of commerce must adopt rules 20 prescribing content of such reports. By December 1, 2019, and 21 annually thereafter, and in compliance with RCW 43.01.036, the 22 department of commerce must submit a report annually to the 23 appropriate legislative committees with regard to such uses. 24 (12) The tax imposed by a county or city under this section 25 expires twenty years after the date on which the tax is first 26 imposed. --- END --- p. 5 SHB 1406.PL H-4060.1 HOUSE BILL 2797 State of Washington 66th Legislature 2020 Regular Session By Representatives Robinson, Macri, Davis, Shewmake, Peterson, Ramel, Lekanoff, and Pallet Read first time 01/22/20. Referred to Committee on Finance. 1 AN ACT Relating to the sales and use tax for affordable and 2 supportive housing; and amending RCW 82.14.540. 3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: 4 Sec. 1. RCW 82.14.540 and 2019 c 338 s 1 are each amended to 5 read as follows: 6 (1) The definitions in this subsection apply throughout this 7 section unless the context clearly requires otherwise. 8 (a) "Nonparticipating city" is a city that does not impose a 9 sales and use tax in accordance with the terms of this section. 10 (b) "Nonparticipating county" is a county that does not impose a 11 sales and use tax in accordance with the terms of this section. 12 (c) "Participating city" is a city that imposes a sales and use 13 tax in accordance with the terms of this section. 14 (d) "Participating county" is a county that imposes a sales and 15 use tax in accordance with the terms of this section. 16 (e) "Qualifying local tax" means the following tax sources, if, 17 by July 28, 2020, the tax source is instated ((no later than twelve 18 months after July 28, 201g)) or a simple majority of a city 19 legislative authority adopts a resolution of intent to implement the 20 tax source: 21 (i) The affordable housing levy authorized under RCW 84.52.105; p. 1 HB 2797 1 (ii) The sales and use tax for housing and related services 2 authorized under RCW 82.14.530, provided the city has imposed the tax 3 at a minimum ((or [of))) of at least half of the authorized rate; 4 (iii) The sales tax for chemical dependency and mental health 5 treatment services or therapeutic courts authorized under RCW 6 82.14.460 imposed by a city; and 7 (iv) The levy authorized under RCW 84.55.050, if used solely for 8 affordable housing. 9 (2)(a) A county or city legislative authority may authorize, fix, 10 and impose a sales and use tax in accordance with the terms of this 11 section. 12 (b) The tax under this section is assessed on the selling price 13 in the case of a sales tax, or value of the article used, in the case 14 of a use tax. 15 (c) The rate of the tax under this section for an individual 16 participating city and an individual participating county may not 17 exceed: 18 (i) Beginning on July 28, 2019, until twelve months after July 19 28, 2019: 20 (A) 0.0073 percent for a: 21 (I) Participating city, unless the participating city levies a 22 qualifying local tax; and 23 (II) Participating county, within the limits of nonparticipating 24 cities within the county and within participating cities that do not 25 currently levy a qualifying tax; 26 (B) 0.0146 percent for a: 27 (I) Participating city that currently levies a qualifying local 28 tax; 29 (II) Participating city if the county in which it is located 30 declares they will not levy the sales and use tax authorized under 31 this section or does not adopt a resolution in accordance with ((this 32 section)) (e)(i)(A) of this subsection (2); and 33 (III) Participating county within the unincorporated areas of the 34 county and any city that declares they will not levy the sales and 35 use tax authorized under this section or does not adopt a resolution 36 in accordance with ((thi. oection)) (e)(i)(A) of this subsection (2); 37 (ii) Beginning twelve months after July 28, 2019: 38 (A) 0.0073 percent for a: p. 2 HB 2797 1 (I) Participating city that is ((located within a participating 2 county if the participating city is)) not levying a qualifying local 3 tax; and 4 (II) Participating county, within the limits of a participating 5 city if the participating city is not levying a qualifying local tax; 6 (B) 0.0146 percent within the limits of a: 7 (I) Participating city that is levying a qualifying local tax; 8 and 9 (II) Participating county within the unincorporated area of the 10 county and within the limits of any nonparticipating city that is 11 located within the county. 12 (d) A county may not levy the tax authorized under this section 13 within the limits of a participating city that levies a qualifying 14 local tax. 15 (e)(i) In order for a county or city legislative authority to 16 impose the tax under this section, the authority must adopt: 17 (A) A resolution of intent to adopt legislation to authorize the 18 maximum capacity of the tax in this section ((within six months of 19 July 28, 201g)) by July 28, 2020; and 20 (B) Legislation to authorize the maximum capacity of the tax in 21 this section ((within one year of July 28, 2019)) by December 1, 22 2020. 23 (ii) Adoption of the resolution of intent and legislation to 24 authorize the maximum capacity of the tax requires simple majority 25 approval of the enacting legislative authority. 26 (iii) If a county or city has not adopted a resolution of intent 27 to authorize the maximum capacity of the tax in accordance with the 28 terms of ((this section)) (e)(i)(A) of this subsection (2), the 29 county or city may not authorize, fix, and impose the tax. 30 (iv) If a county or city does not provide the department with 31 copies of the adopted resolution of intent to authorize the maximum 32 capacity of the tax in this section and copies of the legislation to 33 authorize the maximum capacity of the tax in this section by December 34 1, 2020, the county or city may not authorize, fix, or impose the 35 tax. 36 (3) The tax imposed under this section must be deducted from the 37 amount of tax otherwise required to be collected or paid to the 38 department of revenue under chapter 82.08 or 82.12 RCW. The 39 department must perform the collection of such taxes on behalf of the 40 county or city at no cost to the county or city. p. 3 HB 2797 1 (4) By December 31, 2019, or within thirty days of a county or 2 city authorizing the tax under this section, whichever is later, the 3 department must calculate ((the)) a preliminary maximum amount of tax 4 distributions for each county and city authorizing the tax under this 5 section as follows: 6 (a) The maximum amount for a participating county equals the 7 taxable retail sales within the county in state fiscal year 2019 8 multiplied by the tax rate imposed under this section. If a county 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 imposes a tax authorized under this section after a city located in that county has imposed the tax, the taxable retail sales within the city in state fiscal year 2019 must be subtracted from retail sales amount; and (b) The within the county for the calculation of the taxable the maximum maximum amount for a participating city equals the taxable retail sales within the city in state fiscal year 2019 multiplied by the tax rate imposed under subsection (((1))) (2) of this section. (5) After December 1, 2020, and by December 31, 2020, the department must calculate a final maximum amount of tax distributions for each county and city authorizing the tax under this section using the method in subsection (4) of this section. (6) (a) The tax must cease to be distributed to a county or city for the remainder of any fiscal year in which the amount of tax exceeds: (i) Until December 31, 2020, the preliminary maximum amount calculated in subsection (4) of this section; and (ii) Beginning January 1, 2021, the final maximum amount calculated in subsection (5) of this section. (b) The department must remit any annual tax revenues above the maximum to the state treasurer for deposit in the general fund. Distributions to a county or city meeting the maximum amount must resume at the beginning of the next fiscal year. (((6))) (7)(a) If, when the tax is first imposed, a county has a population greater than four hundred thousand or a city has a population greater than one hundred thousand, the moneys collected or bonds issued under this section may only be used for the following purposes: (i) Acquiring, rehabilitating, or constructing affordable housing, which may include new units of affordable housing within an p. 4 HB 2797 1 existing structure or facilities providing supportive housing 2 services under RCW 71.24.385; or 3 (ii) Funding the operations and maintenance costs ((of new 4 units)) of affordable or supportive housing including, but not 5 limited to, staffing necessary for daily operations of permanent 6 supportive housing. 7 (b) If, when the tax is first imposed, a county has a population 8 of four hundred thousand or less or a city has a population of one 9 hundred thousand or less, the moneys collected under this section may 10 only be used for the purposes provided in (a) of this subsection or 11 for providing rental assistance to tenants. 12 (((7))) (c) Administrative costs of the county or city associated 13 with administering this section may not exceed three percent of the 14 annual tax distributed to the jurisdiction under this section. 15 (8) The housing and services provided pursuant to subsection 16 ((+64-)) ±Z of this section may only be provided to persons whose 17 income is at or below sixty percent of the median income of the 18 county or city imposing the tax at the time of initial occupancy for 19 each renter household, at the time of each purchase for owner- 20 occupied units, or, in the case of rental assistance, at each 21 required income certification or recertification of the renter 22 household. 23 ((-(-8-)-)) (9) In determining the use of funds under subsection 24 (((6))) (7) of this section, a county or city must consider the 25 income of the individuals and families to be served, the leveraging 26 of the resources made available under this section, and the housing 27 needs within the jurisdiction of the taxing authority. 28 (((9))) (10) To carry out the purposes of this section including, 29 but not limited to, financing loans or grants to nonprofit 30 organizations or public housing authorities, the legislative 31 authority of the county or city imposing the tax has the authority to 32 issue general obligation or revenue bonds within the limitations now 33 or hereafter prescribed by the laws of this state, and may use, and 34 is authorized to pledge, the moneys collected under this section for 35 repayment of such bonds. A county may not pledge for repayment of 36 such bonds any moneys collected from retail sales within the limits 37 of a city until January 1, 2021. 38 (((10) A)) (11) To carry out the purposes of this section, a 39 county or city may enter into a contract or an interlocal agreement 40 in accordance with chapter 39.34 RCW with one or more ((counticc, p. 5 HB 2797 1 cities, or public housing authorities in accordance with chapter 2 39.34 RCW)) public agencies or private entities. The contract or 3 interlocal agreement may include, but is not limited to, pooling the 4 tax receipts received under this section, pledging those taxes to 5 bonds issued by one or more parties to the agreement, and allocating 6 the proceeds of the taxes levied or the bonds issued in accordance 7 with such contract or interlocal agreement and this section. The 8 contract or interlocal agreement must include a requirement that the 9 housing or services provided with moneys collected under this section 10 comply with the use restrictions in subsection (7) of this section 11 and the income restrictions in subsection (8) of this section. 12 (((11))) (12) Counties and cities imposing the tax under this 13 section must report annually to the department of commerce on the 14 collection and use of the revenue. The department of commerce must 15 adopt rules prescribing content of such reports. By December 1, 2019, 16 and annually thereafter, and in compliance with RCW 43.01.036, the 17 department of commerce must submit a report annually to the 18 appropriate legislative committees with regard to such uses. 19 (((12))) (13) The tax imposed by a county or city under this 20 section expires twenty years after the date on which the tax is first 21 imposed. --- END --- p. 6 HB 2797 To: From: Re: DRAFT ADVANCE AGENDA as of March 5, 2020; 9:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings March 17, 2020, Study Session, 6:00 p.m. ACTION ITEMS: 1. Resolution 20-003 Authorizing Submittal of RCO Grant Application — Mike Stone 2. Motion Consideration: Bid Award, Sullivan ITS Project — Gloria Mantz NON -ACTION ITEMS: 3. Code Text Amendment, Fencing Regulations — Jenny Nickerson 4. Planning Commission Rules of Procedure — Jenny Nickerson 5. Tree City USA — Mike Stone 6. Surplus Items — Chelsie Taylor 7. Advance Agenda — Mayor Wick 8. Executive Session: Pending Litigation; Land Acquisition [*estimated [due Tue March 101 (5 minutes) (5 minutes) (15 minute) (15 minutes) (20 minutes) (10 minutes) (5 minutes) meeting 75 mins] March 24, 2020, Formal Meeting Format, 6:00 p.m. [due Tue March 17j 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. First Reading Ordinance 20-003 Code Text Amendment, Fencing Regulations— Jenny Nickerson (10 mins) 3. Resolution 20-004 Adopting Planning Commission Rules of Procedure — Jenny Nickerson (10 minutes) 4. Motion Consideration: WSDOT Land Acquisition — Cary Driskell 5. Admin Report: Electrical Inspections — Jenny Nickerson 6. Admin Report: Advance Agenda — Mayor Wick 7. Info Only: Department Monthly Reports (10 minutes) (10 minutes) (5 minutes) [*estimated meeting 50 mins] March 31, 2020, Study Session, 6:00 p.m. ACTION ITEMS: 1. Motion Consideration: Bid Award, Adams Sidewalk Project — Bill Helbig 2. Motion Consideration: Bid Award, Ella/Conklin Project — Bill Helbig 3. Motion Consideration: Bid Award, Indiana Avenue Preservation — Bill Helbig [due Tue March 241 (10 minutes) (10 minutes) (5 minutes) 4. Second Reading Ordinance 20-003 Code Text Amendment Fencing Regulations — Jenny Nickerson(10 min) NON -ACTION ITEMS: 5. Street Vacation 2019-0005 — Lori Barlow (10 minutes) 6. Advance Agenda (5 minutes) [*estimated meeting 50 mins] April 7, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick April 14, 2020, Formal Meeting Format, 6:00 p.m. Proclamation: National Arbor Day 1. Consent Agenda (claims, payroll, minutes) 2. First Reading Ordinance Street Vacation 2019-0005 — Lori Barlow 3. Mayoral Appointment: Re -appoint Citizen to TPA — Mayor Wick 4. Admin Report: Advance Agenda — Mayor Wick April 21, 2020, Study Session, 6:00 p.m. 1. Police Department Quarterly Report — Mark Werner 2. New Employee Report — John Whitehead 3. Advance Agenda — Mayor Wick [due Tue March 31] (5 minutes) [due Tue April 7] (5 minutes) (10 minutes) (5 minutes) (5 minutes) [due Tue April 14] (10 minutes) (5 minutes) (5 minutes) Draft Advance Agenda 3/5/2020 12:43:28 PM Page 1 of 2 April 28, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. First Reading Ordinance Street Vacation 2019-0005 — Lori Barlow 3. Admin Report: Advance Agenda — Mayor Wick 4. Info Only: Department Monthly Reports May 5, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick Mav 12, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick May 19 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick May 26, 2020, Formal Meeting Format, 6:00 p.m. 1. PUBLIC HEARING: 2021-2026 TIP (tentative) 2. Consent Agenda (claims, payroll, minutes) 3. Admin Report: Advance Agenda — Mayor Wick 4. Info Only: Department Monthly Reports June 2, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick June 9, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick June 16, 2020, Special Meetin2: 2021 Budget Workshop; 8:30 a.m. June 16, 2020, Study Session, 6:00 p.m. meeting cancelled due to budget workshop *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Way Finding Signs Artwork & Metal Boxes CenterPlace Roof Replacement Bid Award Donation Recognition Fee Resolution Cost of Service Analysis Graffiti Health District Re SV Stats Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol New Employee Rpt (Jan, April, July, Oct) Park Lighting PFD Presentation Police Dept Qtr Rpt (Jan, April, July, Oct) SREC Report/Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Trunk or Treat Utility Facilities in ROW Vaping Water Districts & Green Space [due Tue April 21] (5 minutes) (10 minutes) (5 minutes) [due Tue April 28 (5 minutes) [due Tue Mav 51 (5 minutes) (5 minutes) [due Tue May 12] (5 minutes) [due Tue May 191 (5 minutes) (5 minutes) [due Tue Mav 261 (5 minutes) [due Tue June 21 (5 minutes) (5 minutes) [due Tue June 9] Draft Advance Agenda 3/5/2020 12:43:28 PM Page 2 of 2