2020, 05-12 Regular MeetingAGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT
Tuesday, May 12, 2020 6:00 p.m.
Remotely via ZOOM Meeting
10210 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
NOTE: In response to Govemor Inslee's March 24, 2020 Proclamation concerning our recent State of Emergency,
which waives and suspends the requirement to hold in -person meetings and provides options for the public to attend
remotely, all meeting guidelines contained in the Governance Manual are hereby superseded until the Governor's order
has been rescinded or amended. Therefore, effective immediately and until further notice, a live feed of the meeting
will be available on our website and on Comcast channel 14. Public comments will be accepted via the following links
and must be received by 4:00 pm the day of the meeting.
• Sign up to Provide Oral Public Comment at the Meeting via Calling -In
• Submit Written Public Comment Prior to the Meeting
• Join the Zoom Meeting
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a
MAYOR'S REPORT
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on May 12, 2020, Request for Council Action Form Total: $3,108,707.68
b. Approval of Payroll for Pay Period Ending April 30, 2020: $530,306.82
c. Approval of Council Meeting Minutes of April 28, 2020 Formal Meeting Format
d. Approval of Council Meeting Minutes of May 5, 2020 Study Session
NEW BUSINESS:
2. Resolution 20-008 RCO Grant Applications — Mike Stone [public comment]
3. Motion Consideration: Data Sharing Agreement with Spokane County Assessor — Jenny Nickerson,
Erik Lamb [public comment]
4. Motion Consideration: Commute Trip Reduction Five -Year Plan Update — Morgan Koudelka
[public comment]
5. Motion Consideration: Commute Trip Reduction Interlocal Agreement — Morgan Koudelka
[public comment]
PUBLIC COMMENTS: Use the link above to sign up for oral public comments. The link will direct you
to directions to sign up for oral public comments. This is an opportunity for the public to speak on any
subject except those action items above, as public comments will be taken on those items where indicated.
This is not an opportunity for questions or discussion. Remarks will be limited to three minutes per person.
ADMINISTRATIVE REPORTS:
6. Mental Health Crisis Stabilization Facility Update — Ariane Schmidt, Spokane Regional Project Mgr.
7. Advance Agenda - Mayor Wick
Council Agenda May 12, 2020 Page 1 of 2
INFORMATION ONLY (will not be reported or discussed):
8. Police Department Quarterly Report
CITY MANAGER COMMENTS
ADJOURNMENT
Council Agenda May 12, 2020 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 12, 2020 Department Director Approval:
Check all that apply: ® consent ❑ old business ❑ new business E public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER LIST VOUCHER NUMBERS
04-24-2020 50550-50554; 9592427
04-28-2020 50555-50617
04-30-2020 50618-50622
05-04-2020 50623-50639; 9661358
05-06-2020 50640-50667
GRAND TOTAL:
TOTAL AMOUNT
$1,715,221.91
$1,095,657.47
$10,631.60
$238,264.08
$48,932.62
$3,108,707.68
Explanation of Fund Numbers found on Voucher Lists
#001 - General Fund
001.011.000.511. City Council
001.013.000.513. City Manager
001.013.015.515. Legal
001.016.000. Public Safety
001.018.013.513. Deputy City Manager
001.018.014.514. Finance
001.018.016.518. Human Resources
001.040.04I. Engineering
001.040.042. Economic Development
001.040.043. Building
001.076.000.576. Parks & Rec—Administration
001.076.300.576. Parks & Rec-Maintenance
001.076.301.571. Parks & Rec-Recreation
001.076.302.576. Parks & Rec- Aquatics
001.076.304.575. Parks & Rec- Senior Center
001.076.305.571. Parks & Rec-CenterPlace
001.090.000.511. General Gov't- Council related
001.090.000.514. General Gov't -Finance related
001.090.000.517. General Gov't -Employee supply
001.090.000.518. General Gov't- Centralized Serv.
001.090.000.519. General Gov't -Other Services
001.090.000.540. General Gov't -Transportation
001.090.000.550. General Gov't -Natural & Eco.
001.090.000.595. General Gov't -Pavement Preset..
001.090.000.560. General Gov't -Social Services
001.090.000.594 General Gov't -Capital Outlay
Other Funds:
101 — Street Fund
103 — Paths & Trails
105 — Hotel/Motel Tax
106 — Solid Waste
120 — CenterPlace Operating Reserve
121 — Service Level Stabilization Reserve
122 — Winter Weather Reserve
204 — Debt Service
301 — REET 1 Capital Projects
302 — REET 2 CapitaI Projects
303 — Street Capital Projects
309 Parks Capital Grants
310 — Civic Bldg. Capital Projects
311 — Pavement Preservation
312 — Capital Reserve
314 — Railroad Grade Separation Projects
402 — Stormwater Management
403 — Aquifer Protection Area
501 — Equipment Rental & Replacement
502 Risk Management
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Voucher Lists
vchlist
04/24/2020 11:52:54AM
Voucher List
Spokane Valley
Page: 1
Bank code: apbank
Voucher
Date Vendor
Invoice FundlDept
50550 4/24/2020 000278 DRISKELL, CARY
50551 4/24/2020 004926 LE CATERING CO
50552 4/24/2020 007133 PRUNTY, CAITLIN
50553 4/24/2020 004917 WHITE, KARLA
50554 4/24/2020 007826 WILLSON, CHRIS
9592427 4/30/2020 000001 SPOKANE CO TREASURER
6 Vouchers for bank code : apbank
6 Vouchers in this report
Expenses
E02270
Expenses
Expenses
PRE-LU-2020-0035
9290201731
001.013.015.515
001.076.305.575
001.013.015.515
001.018.014.514
001.040.043.345
001.016.000.521
Description/Account Amount
EXPENSE REIMBURSEMENT
Total :
E02270: INLAND EMPIRE GARDENERS
Total:
EXPENSE REIMBURSEMENT
EXPENSE REIMBURSEMENT
Total:
Total:
PERMIT REFUND: PRE-LU-2020-0035
Total :
LE CONTRACT APRIL 2020
1 2.10
12.10
204.64
204.64
46.15
46.15
35.02
35.02
250.00
250.00
1,714,674.00
Total : 1,714,674.00
Bank total : 1,715,221.91
Total vouchers : 1,715,221.91
Page: 1
vchlist Voucher List
04/28/2020 11:36:20AM Spokane Valley
Page:
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
50555 4/28/2020 000668 SPOKANE CO TREASURER 35241.4101 001.076.000.576 1ST HALF 2020 STORMWATER/AQUIFE 127.45
4105.9010 001.076.000.576 1ST HALF 2020 STORMWATER/AQUIFE 1,412.58
45046.9062 001.076.000.576 2020 STATE FIRE FEE 17.70
45093.0646 001.076.000.576 1ST HALF 2020 STORMWATER/AQUIFE 873.99
45103.0405 402.402.000.531 2020 STORMWATER FEES 33.39
45114.9015 001.076.000.576 1ST HALF 2020 STORMWATER/AQUIFE 371.52
45121.9118 101.042.000.543 1ST HALF 2020 STORMWATER/AQUIFE 411.85
45162.0327 001.076.000.576 1ST HALF 2020 STORMWATER FEES 552.72
45174.9059 001.076.000,576 1ST HALF 2020 STORMWATER/AQUIFE 28.39
45182.9132 001.076.000.576 1ST HALF 2020 STORMWATER/AQUIFE 214.45
45201.0122 001.033.000.518 1ST HALF 2020 STORMWATER/AQUIFE 358.41
45222.0227 001.016.016.521 1ST HALF 2020 STORMWATER/AQUIFE 357,60
45222.0230 001.016.016.521 1ST HALF 2020 STORMWATER FEES 39.79
45271.9007 001.076.000.576 1ST HALF 2020 STORMWATER/AQUIFE 81.03
45271.9008 001.076.000.576 1ST HALF 2020 STORMWATER FEES 151.20
45273.9036 001.076.000.576 1ST HALF 2020 STORMWATER/AQUIFE 158.85
45332.1517 001.076.000.576 1ST HALF 2020 STORMWATERJIRRIGA 148.06
55073.3101 402.402.000.531 2020 REGULAR TAX & IRRIGATION 3.64
55074.4701 402.402.000.531 2020 REGULAR TAX & IRRIGATION 15.36
55074.4702 402.402.000.531 2020 REGULAR TAX & IRRIGATION 14.32
55172.0159 402.402.000.531 2020 IRRIGATION FEES 1.04
55182.1553 001.076.000.576 2020 AQUIFER FEE 30.00
55182.1624 001.076.000.576 2020 AQUIFER FEE 30.00
55192,9064 001.076.000.576 2020AQUIFER FEE 30.00
Total : 5,463.34
50556 4/28/2020 007637 COMMONSTREET CONSULTING LLC CSROW 20086 303.000.275.595 0275-RIGHT-OF-WAY SERVICES 3,636.73
CSROW 20087 314.000.223.595 0223-RIGHT-OF-WAY SERVICES 7,621.00
Total: 11,257.73
50557 4/28/2020 000683 DAVID EVANS &ASSOCIATES 463548 314.000.143.595 0143-DESIGN SERVICES 224,943.50
Total : 224,943.50
50558 4/28/2020 001447 FREE PRESS PUBLISHING INC 50831 314.000.143.595 ADVERTISING 648.60
Total: 648.60
Page: �I�
vchlist Voucher List Page:. `2-
04/28/2020 11:36:20AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
50559 4/28/2020 001003 GEOENGINEERS INC 0164250 309.000,304,594 0304-MATERIALS TESTING 395.50
Total : 395.50
50560 4/28/2020 002043 HDR ENGINEERING INC 1200258994 303.000.273.518 0273- DESIGN SERVICES 6,701.84
Total : 6,701.84
50561 4/28/2020 005353 INTERMOUNTAIN MATERIALS 11767 309.000,304,594 0304-MATERIAL TESTING 820.34
Total: 820.34
50562 4/28/2020 007655 JOVI LLC 55061.9004 314.000.143.595 CIP 0143: ADDTL REPLACEMENT SITE 196.96
Total : 196.96
50563 4/28/2020 007584 SPIRIT PRUNERS LLC 2805 309.000.304.594 CIP 0304: PRUNING 166.62
Total: 166.62
50564 4/28/2020 000459 SPOKANE CO TITLE CO 55053,0109 314.000.143.595 CIP 0143: PARCEL ACQUISITION 64,389.40
Total : 64,389.40
50565 4/28/2020 001875 STRATA INCORPORATED SP200082-IN 309.000.268.595 0268-MATERIALS TESTING 3,670.00
Total : 3,670.00
50566 4/28/2020 000167 VERA WATER & POWER 0005320 309.000.268.595 REPAIR WATER METER 895.70
0005371 309.000.268.595 CIP 0268 APPLEWAY TRAIL WATER SE 6,622,43
Total : 7,518.13
50567 4/28/2020 007820 WEILAND, DARRELL 55061.9004-C 314.000.143.595 CIP 0143: MOVING EXPENSES 7,215.00
Total : 7,215.00
50568 4/28/2020 000980 WESTERN SYSTEMS INC 0000042242 303.000.302.595 302-SIGANL EQUIPMENT 14,990,67
Total : 14,990.67
50569 4/28/2020 000842 WM WINKLER COMPANY PAY APP4 309 000 268.595 0268-CONSTRUCTION 193.066.56
Total : 193, 066.56
50570 4/28/2020 000958 AAA SWEEPING LLC 67432 101.042.000.542 OIL SPILL CLEAN-UP 952.92
67436 402.402.000.531 STREET SWEEPING 61,798.08
67437 402.402.000,531 STORM DRAIN CLEANING 8,844.97
Page: �2�
vchlist Voucher List
04/28/2020 11:36:20AM Spokane Valley
Page: 4
Bank code: apbank
Voucher
Date Vendor
Invoice Fund/Dept Description/Account Amount
50570 4/28/2020 000958 000958 AAA SWEEPING LLC (Continued)
Total : 71,595.97
50571 4/28/2020 003337 ARROW CONSTRUCTION SUPPLY INC 265056 101 042 000.542 CRACK SEAL- CRAFCO ROAD SAVER 35,058.18
Total : 35,058.18
50572 4/28/2020 002891 BASIN SOD INCORPORATED 43616 101.000.040.542 SUPPLIES 19.71
Total : 19.71
50573 4/28/2020 007724 D&L SUPPLY CO INC 0000099568 402 402 000.531 STORM DRAIN COVERS 25,482.60
Total : 25,482.60
50574 4/28/2020 002920 DIRECTV INC 37326494785 101.042.000.543 CABLE SERVICE FOR MAINTENANCE ; 69.99
Total : 69.99
50575 4/28/2020 007740 EVERGREEN STATE TOWING LLC 54367 101.042.000.542 TOWING-#5-217 152.46
Total: 152.46
50576 4/28/2020 001232 FASTENAL CO IDLEW149425 101.042.000.542 SUPPLIES 162.75
Total : 162.75
50577 4/28/2020 000007 GRAINGER 9549227873 101.042.000.542 SUPPLIES 22.05
Total : 22.05
50578 4/28/2020 000917 GRAYBAR 9315208327 101.042.000.542 TRAFFIC - WIRE AND MULETAPE 266.83
9315223925 101.042.000.542 TRAFFIC - WIRE AND MULETAPE 1.034.13
Total : 1,300,96
50579 4/28/2020 000692 GUS JOHNSON FORD 537838 001 040 043.558 VEHICLE REPAIR & MAINT SUPPLIES: 132.40
Total : 132,40
50580 4/28/2020 002043 HDR ENGINEERING INC 1200257856 001.090.000.513 PROFESSIONAL SERVICES 649.31
Total: 649.31
50581 4/28/2020 007825 HERC RENTALS 31405251-001 101.042.000.542 EQUIPMENT RENTAL 140.46
Total : 140.46
50582 4/28/2020 007671 HORROCKS ENGINEERS INC 55297 001.040.041.558 PROFESSIONAL SERVICES 1,812.50
Total : 1,812.50
Page: r-3—"
vchlist
04/28/2020 11:36:20A M
Voucher List
Spokane Valley
Page:
Bank code: apbank
Voucher Date Vendor
Invoice Fund/Dept
50583 4/28/2020 002518 INLAND PACIFIC HOSE & FITTINGS
50584 4/28/2020 002466 KENWORTH SALES COMPANY
50585 4/28/2020 002203 NAPAAUTO PARTS
50586 4/28/2020 001089 POE ASPHALT PAVING INC.
50587 4/28/2020 003208 RODDA PAINT CO.
50588 4/28/2020 002288 SARGENT ENGINEERS INC.
50589 4/28/2020 002531 SIX ROBBLEES INC
50590 4/28/2020 004099 SPOKANE VALLEY ACE HARDWARE
50591 4/28/2020 003318 TACOMA SCREW PRODUCTS INC
50592 4/28/2020 007159 THE HOME DEPOT PRO
1044672
1045'186
SPO1N3803977
SPO1N3968640
0538-979319
0538-979322
46424
46425
46426
09505863
32915
5-870715-2
101.000.000.542
101.000, 000.542
101.000.000.542
101.000.000.542
101.042.000.542
101.042.000.542
101,042,000.542
101.000.000.542
101.000.000.542
101.042.000.542
101.043.000.542
101.000.000.542
Description/Account Amount
VEHICLE REPAIR & MAINT SUPPLIES
VEHICLE REPAIR & MAINT. SUPPLIES
Total :
SNOW PLOW REPAIR - #204
VEHICLE REPAIR & MAINT. SUPPLIES
Total:
SMALL TOOLS(MINOR EQUIP. - STREE
SUPPLIES - STREET
Total:
STREET & STORMWATER MAINTENAN
WINTER RESPONSE 2020
WINTER RESPONSE 2020
SUPPLIES
Total:
Total:
PROFESSIONAL SERVICES - ENGINEE
Total:
VEHICLE REPAIR & MAINT SUPPLIES
Total :
26941 101.042.000.542 SUPPLIES
26979 101 042 000.542 SUPPLIES
24153524
24153836
24153875
546000852
101.042.000.542 SUPPLIES
101.042.000.542 SUPPLIES
101.042.000.542 SUPPLIES
Total :
Total :
317.70
532.09
849.79
1.596 20
31.15
1,627.35
175.86
113.26
289.12
9,564.21
382.63
5,273.00
15,219.84
261.00
261.00
5,508.00
5,508.00
48.92
48.92
6.46
61.88
68.34
514.77
-82.27
164.20
596.70
101.042.000.543 SUPPLIES 127.46
Total : 127.46
Page: �j_
vchlist
04/28/2020 11:36:20A M
Voucher List
Spokane Valley
Page: Jv�
Bank code : apbank
Voucher Date Vendor
Invoice Fund/Dept
50593 4/28/2020 004800 URS ELECTRONICS INC
50594 4/28/2020 000158 WELCH COMER & ASSOC. INC
50595 4/28/2020 003210 WEST CONSULTANTS INC.
50596 4/28/2020 003122 CALHOUN, MARK
50597 4/28/2020 000001 SPOKANE CO TREASURER
50598 4/26/2020 000391 SPOKANE VALLEY FIRE DIST #1
50599 4/28/2020 000014 TYLER TECHNOLOGIES INC.
50600 4/28/2020 000197 ACRANET
50601 4/28/2020 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN
50602 4/28/2020 002604 DELL FINANCIAL SERVICES LLC
776676
51068000-015
013352
April 2020
42000729
51505278
51505287
Q1-2020 FIRE FEES
045-297142
045-297712
101 042 000.542
101.042.000,542
402 000 000.531
001.013.000.513
001.016.000.554
001.016.000.523
001.016.000.523
001.229.45.00
001.018.014.514
001.018.014.514
Description/Account
Amount
TRAFFIC CAMERA-ARGONNE / MONT
Total :
ENGINEERING SERVICES
PROFESSIONAL SERVICES
Toni:
Total :
MONTHLYAUTOALLOWANCE FOR 4/2
Total:
ANIMAL CONTROL SERVICES MAY 202
JANUARY 2020 INMATE HOUSING
FEBRUARY 2020 INMATE HOUSING
Total:
Q1-2020 FIRE FEES
Total:
CAFR STATEMENT BUILDER UPGRADE
CAFR STATEMENT BUILDER UPGRADE
Tatal:
13656 001.018.016.518 EMPLOYEE BACKGROUND CHECKS
Total :
10247735
80362613
B0362822
60362823
80362824
80362825
80362826
80362827
80365069
001.018.016.518 FLEX SPENDING ADMINISTRATION
Total :
001.090.000.548
001.090.000.548
001.090.000.548
001, 090.000.548
001.090.000.548
001.090.000.548
001.090.000.548
001 090.000.548
COMPUTER LEASE:
COMPUTER LEASE:
COMPUTER LEASE:
COMPUTER LEASE:
COMPUTER LEASE:
COMPUTER LEASE:
COMPUTER LEASE:
COMPUTER LEASE:
001-8922117-006
001-8922117-007
001-8922117-008
001-8922117-009
001-8922117-010
001-8922117-011
001-8922117-012
001-8922117-005
4,040.63
4,040.63
5,871.00
5,871.00
14,196.60
14,196.60
400.00
400.00
21,792.39
116,961.21
116.961,21
255,714.81
39, 967.00
39,967.00
1,600.00
1,692.34
3,292.34
91.75
91.75
392.00
392.00
231 89
139.58
658.51
368.09
18776
806.78
266.18
2,288.54
Page: -5—
vchlist Voucher List Page: / —6r-
04128/2020 11:36:20AM Spokane Valley
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
50602 4/28/2020 002604 DELL FINANCIAL SERVICES LLC (Continued)
80365281 001.090-000.548 COMPUTER LEASE: 001-8922117-004 863.72
Total : 5,811.05
50603 4/28/2020 000917 GRAYBAR 9315228926 001.090.000.518 SMALL TOOLS/MINOR EQUIP: GENII G 144.14
Total : 144.14
50604 4/28/2020 000652 OFFICE DEPOT INC. 455285248001 001.090 000 518 COMPUTER HARDWARE - NON-CAPIT, 21.77
Total : 21.77
50605 4/28/2020 001885 ZAYO GROUP LLC 2020040003578 001.090.000.518 NETWORK INFRASTRUCTURE 283.80
2020040005522 001.090.000.518 INTERNET 626.70
2020040025710 001.090.000.518 INTERNET SERVICES 245.04
Total : 1,155.54
50606 4/28/2020 000571 CODE PUBLISHING COMPANY 66437 001.013.000.513 ELECTRONIC CODE UPDATE 220.45
Total : 220.45
50607 4/28/2020 003274 EXCHANGE PUBLISHING LLC 564728 001.013.000.513 LEGAL PUBLICATION 29.23
564729 001 040.043.558 LEGAL PUBLICATION 79.79
564730 001.040.043.558 LEGAL PUBLICATION 75.05
565171 001.040.043.558 LEGAL PUBLICATION 84.53
565172 001.040.043.558 LEGAL PUBLICATION 82.95
Total: 351.55
50608 4/28/2020 001447 FREE PRESS PUBLISHING INC 50883 001.013.000.513 LEGAL PUBLICATION 33.15
50884 001.040.043.558 LEGAL PUBLICATION 92.65
50885 001.040.043.558 LEGAL PUBLICATION 84.15
50895 001.040.043.558 LEGAL PUBLICATION 93.50
50896 001.040.043.558 LEGAL PUBLICATION 96.90
Total : 400.35
50609 4/28/2020 007136 AMAZON CAPITAL SERVICES INC 1C3V-GPHG-QTMR 001.090.000.518 SMALL TOOLS/MINOR EQUIPMENT 91.48
1 L4V-9DD9 6J7X 001.090.000.518 SMALL TOOLS/MINOR EQUIP. 52.26
Total : 143.74
50610 4/28/2020 000322 CENTURYLINK Mar 20-Apr 19 2020 001.090.000.518 CITY HALL PHONES 280.27
MARCH 2020 001.076.000.576 2020 PHONE SVCS: ACCT 509 Z14-002, 581.62
Page:
vchlist
04/28/2020 11: 36:20A M
Voucher List
Spokane Valley
Page: -mil
Bank code : apbank
Voucher Date Vendor
Invoice Fund/Dept
50610 4/28/2020 000322 000322 CENTURYLINK
50611 4/28/2020 000869 EVCO SOUND & ELECTRONICS
50612 4/28/2020 000002 H & H BUSINESS SYSTEMS INC.
50613 4/28/2020 001035 NDM TECHNOLOGIES INC
50614 4/28/2020 002597 TWISTED PAIR ENTERPRISES LLC
50615 4/28/2020 000307 OFFICE OF THE STATE TREASURER
50616 4/28/2020 000090 SPOKANE CO INFO SYSTEMS
50617 4/28/2020 000308 SPOKANE CO PROSECUTING ATTY
63 Vouchers for bank code : apbank
(Continued)
13762
AR144965
AR149232
AR149233
AR149234
AR149235
AR149236
AR149237
AR149238
29185
3312020
3312020
MARCH 2020
50319549
MARCH 2020
001.090.000.518
001.090.000.594
001.011.000.511
001.018.014.514
001.018.016.518
001.013.000.513
001.013.015,515
001.040.041.543
001.076 000_576
001.090.000.518
001.011.000.511
001.090.000.518
001.016.000.589
001.011.000.511
001.016.000.589
Description/Account Amount
IT SUPPORT
Total:
Total:
S IAFLER AND LCT TRAYS FOR NEW R
COPIER COSTS: WESTWING/COUNCII
COPIER COSTS: IT
COPIER COSTS: HR
COPIER COSTS: OPS/ADMIN
COPIER COSTS: LEGAL
COPIER COSTS: CPW ENGINEERING
COPIER COSTS: CENTERPLACE
Total:
WATCHGUARD STANDARD SUPPORT':
Total :
BROADCASTING COUNCIL MTGS
IT SUPPORT
STATE REMITTANCE
Total:
Tota I :
COUNTY IT SUPPORT MARCH 2020
Total :
CRIME VICTIMS COMPENSATION REM
Total:
Bank total :
63 Vouchers in this report Total vouchers :
861.89
980.75
980.75
1,197.90
117.87
26.92
53.79
141.40
121.30
327.75
267.71
2,254.64
126.11
126.11
1.428.00
90.00
1,518.00
43,845.95
43,845.95
10.531.55
10,531.55
683.81
683.81
1,095,657,47
1,095,657.47
Page: ��
9
vchlist Voucher List Page: —4-
04/30/2020 1:00:37PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice FundiDept Description/Account Amount
50618 4/30/2020 001606 BANNER BANK 3169 Mar 2020
3169 Mar 2020
3169 Mar 2020
3169 Mar 2020
3169 Mar 2020
3169 Mar 2020
3169 Mar 2020
3169 Mar 2020
3169 Mar2020
3169 Mar2020
001.076.305.575 KELLER SUPPLY 52.82
001.076.305.575 H & E EQUIPMENT SERVICES INC 626.37
001.076.304.575 VARIDESK 430.16
001.076.305.575 RSD SPOKANE 1,589.94
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
H & E EQUIPMENT SERVICES INC
RSD SPOKANE
RSD SPOKANE
RSD SPOKANE
CREDIT: H & E EQUIPMENT SERVICES
HOME DEPOT
Total :
567.30
312.44
62.64
250.04
-126.07
48.92
3,814.66
50619 4/30/2020 001606 BANNER BANK 8573 Mar 2020 001.076.305.575 THERMAL SUPPLY 174.15
8573 Mar 2020 001.076.305.575 HOME DEPOT 140.34
8573 Mar 2020 402.402.000.531 CREDIT: GREEN RIVER COMMUNITY C-400.00
8573 Mar 2020 001.033.000.518 HOME DEPOT 607.66
8573 Mar 2020 101.042.000.543 H & E EQUIPMENT SERVICES INC 626.37
8573 Mar 2020 101.042.000.543 H &E EQUIPMENT SERVICES INC -88.25
8573 Mar2020 001.040.041.558 ASCE 270,00
8573 Mar 2020 001.040.041.543 MOJO PRINT SOLUTIONS 1,127.12
8573 March 2020 001.050.000.517 ROSAUERS 9.43
Total : 2,466.82
50620 4/30/2020 001606 BANNER BANK 9392 Mar 2020 001.033.000.518 STEP N PULL 761.75
9392 Mar 2020 001.033.000.518 CREDIT: STEP N PULL -112.31
9392 Mar 2020 001.040.043.558 TARGET 9,74
Total : 659.18
50621 4/30/2020 001606 BANNER BANK 6368 Mar 2020 001.090.000.518 VISIONECT 229.78
6368 Mar 2020 001.090.000.517 VALLEY BOWL 592.26
6368 Mar 2020 001.018.016.518 CRAIGSLIST 50.00
6368 Mar 2020 001.018.016.518 CRAIGSLIST 25.00
6368 Mar 2020 001.018.016.518 CRAIGSLIST 25.00
6368 Mar 2020 001.040.041.543 HOCKS CORPORATION 112.80
6368 Mar 2020 001.090.000.518 FLAGSHIP ONE 224.99
Page:
vchlist
04/30/2020 1:00:37PM
Voucher List
Spokane Valley
Page: __2—
Bank code: apbank
Voucher Date Vendor
Invoice FundWDept
50621 4/30/2020 001606 BANNER BANK
50622 4/30/2020 001606 BANNER BANK
5 Vouchers for bank code :
5 Vouchers in this report
apbank
(Continued)
6368 Mar 2020
6368 Mar 2020
6368 Mar 2020
5214 Mar 2020
5214 Mar 2020
5214 Mar 2020
5214 Mar 2020
5214 Mar 2020
5214 Mar 2020
5214 Mar 2020
5214 Mar2020
5214 Mar 2020
001.090.000.518
001.033.000.518
001.018.016.518
001.018.013.513
001.011.000.511
001.040.041.543
001.040.041.543
001.011.000.511
001,018,013.513
001.013.015.515
001.013.015.515
001.013.015.515
Description/Account Amount
LOGITECH
HOME DEPOT
❑OLLAR TREE
Total:
DELTA AIRLINES
DELTA AIRLINES
DELTA AIRLINES
DELTA AIRLINES
DELTA AIRLINES
ALLIANZ GLOBAI ASSISTANCE
CREDIT: SUNCADIA RESORT
CREDIT: SUNCADIA RESORT
CREDIT: SUNCADIA RESORT
Total:
Bank total :
Total vouchers :
726.17
374.62
2.18
2,362.80
386.40
386.40
386.40
386.40
386.40
130.40
-244.72
-244.72
-244.72
1,328.24
10.631.60
10,631.60
Page_
vchlist
05/04/2020 3:26:02PM
Voucher List
Spokane Valley
Page:
Bank code: apbank
Voucher Date Vendor
Invoice Fund/Dept
50623 5/4/2020 006516 CITY OF SPOKANE VALLEY, PERMIT CENTER SEPA Fees
50624 5/4/2020 003274 EXCHANGE PUBLISHING LLC
50625 5/4/2020 001447 FREE PRESS PUBLISHING INC
50626 5/4/2020 000958 AAA SWEEPING LLC
50627 5/5/2020 007114 CARDINAL INFRASTRUCTURE LLC
50628 5/5/2020 001253 GORDON THOMAS HONEYWELL
50629 5/5/2020 000065 STAPLES ADVANTAGE
50630 5/5/2020 000711 WMCATREASURER
50631 5/4/2020 000322 CENTURYLINK
565671
50910
50911
50912
RETAINAGE RELEASE
RETAINAGE RELEASE
1708
1721
Mar 20201042
3444728453
3444728454
3444728455
3444728456
03396
03397
Apr 19-May 19 2020
APRIL 2020
303.000.275.595
001.013.000.513
001.013.000.513
001.013.000.513
001.013.000.513
402.223.40.00
402.223.40.00
001.011.000.511
001.011.000.511
001.011.000 511
001.090.000.517
001.013.000.513
001.013.000.513
001.013.000.513
001.013.000.513
001.013.000.513
001.090.000.518
001.076.000.576
50632 5/4/2020 001888 COMCAST Apr 18-May 17 2020 001.090.000.518
Description/Account Amount
GIP 0275: SEPAAPPLICATION FEE
Total:
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
Total :
Total :
2019 VACTORING RETAINAGE RELEAE
2019 STREET SWEEPING RETAINAGE
Total:
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
Total :
GOVERNMENTAL AFFAIRS SERVICES
Total :
COVID-19 SUPPLIES
OFFICE SUPPLIES: CITY MGR
OFFICE SUPPLIES: CITY MGR
OFFICE SUPPLIES: CITY MGR - COVID
Total:
C KOUDELKA: MAY 2020-MAY 2021
C BAINBRIDGE: MAY 2020-MAY 2021
Total:
CITY HALL PHONES
2020 PHONE SVCS: ACCT 509 Z14-002•
Total :
350.00
350.00
15.80
15.80
25.00
45.05
40.80
110.85
10,108.45
26,283.19
36,391,64
6,500.00
6,500.00
13, 000.00
5,000.00
5,000.00
8.80
181.23
26.67
167.55
384.25
75.00
75.00
150.00
287.23
580.09
867.32
INTERNET: CITY HALL 116.18
Page:
i 2-
vchlist Voucher List Page:
05/0412020 3:26:02PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
50632 5/4/2020 001888 001888 COMCAST (Continued) Total: 116.18
50633 5/4/2020 002604 DELL FINANCIAL SERVICES LLC 80394388 001.090.000.548 COMPUTER LEASE: 001-8922117-003 - 118.90
Total : 118.90
50634 5/4/2020 000002 H & H BUSINESS SYSTEMS INC. AR151435 001.040.043.558 COPIER COSTS: PERMIT CTR 78.07
Total : 78.07
50635 5/4/2020 004632 LEVEL 3 COMMUNICATIONS 91445406 001.090.000,518 TELECOM SERVICES 854.68
Total : 854.68
50636 5/4/2020 007730 ROYAL BUSINESS SYSTEMS IN 122866 001.040.043.558 COPIER COSTS 756.43
IN124165 001.040.043.558 COPIER COSTS 132.7E
Total : 889.19
50637 5/4/2020 000087 VERIZON WIRELESS 9852831327 001.040.043.558 APRIL 2020 CELL PHONE/DEVICE CHA 3.036.24
Total : 3,036.24
50638 5/4/2020 001926 FARR, SARAH TUITION EXPENSE 001.018.016.518 TUITION REIMBURSEMENT 2,000.00
Total: 2,000.00
50639 5/4/2020 000230 SPOKANE CO AUDITORS OFFICE MARCH 2020 001.040.043.558 RECORDING FEES 2,398.50
Total : 2,398.50
9661358 5/5/2020 000001 SPOKANE CO TREASURER APRIL 2020 001.416.000.512 SPOKANE COUNTY SERVICES 172,502.46
Total : 172,502.46
18 Vouchers for bank code : apbank Bank total : 238,264.08
18 Vouchers in this report Total vouchers : 238,264.08
vehlist
05106/2020 10:29:29AM
Voucher List
Spokane Valley
/3
Page: -1t�
Bank code : apbank
Voucher
Date Vendor
Invoice Fund/Dept
50640 5/6/2020 006767 ATLAS INTEGRATE❑
50641 5/6/2020 006327 DEVRIES MOVING PACKING STORAGE
50642 5/6/2020 001944 LANCER LTD
50643 5/6/2020 001233 NORTHWEST FENCE COMPANY
50644 5/6/2020 001860 PLATT ELECTRIC SUPPLY
50645 5/6/2020 000065 STAPLES ADVANTAGE
50646 5/6/2020 000335 T1RE-RAMA
2019-12933
90714
0477112
0027257-IN
0F06564
3444728457
3444728458
3444728460
3444728462
8080000618
50647 5/6/2020 007231 WESTERN EXTERMINATOR COMPANY 2853851
2853852
50648
5/6/2020 001081 ALSCO
50649 5/6/2020 007808 AMENTO GROUP INC
50650 5/6/2020 000334 ARGUS JANITORIAL LLC
LSP02281032
LSP02285864
32039
001.040.042.558
001.033.400.518
001.040.043.558
001,016,016.521
001.016.016.521
001.040.043.558
001.040.043.558
001.040.043.558
001.040.043.558
001.033.000.518
001.016.016.521
001.033.000.518
001.016.016.521
001.016.016.521
001.033.099.518
INV07090 001.033.000.518
Description/Account Amount
CONSULTING SERVICES -RESEARCH,
Total :
CUBICAL INSTALLATION: CITY HALL
Total:
BUSINESS CARDS
FENCE REPAIR AT PRECINCT
SUPPLIES FOR PRECINCT
OFFICE SUPPLIES: COMM DEV
OFFICE SUPPLIES COMM DEV
OFFICE SUPPLIES COMM DEV
OFFICE SUPPLIE COMM DEV
Total:
Total:
Total :
Total :
TIRE REPAIR 38910D - SILVERADO
Total :
PEST MGMT SERVICES AT PRECINCT
PEST MGMT SERVICES AT CITY HALL
Total:
FLOOR MAT SERVICES
FLOOR MAT SERVICE AT PRECINCT
Total :
CONTRACT 02-041: PROFESSIONAL SI
Total :
3,075.00
3,075,00
962.00
962.00
41.38
41.38
405.11
405.11
213.03
213.03
23.61
19.36
130.67
21.76
195.40
19.64
19.64
189.49
161.17
350.66
30.79
30.43
61.22
7,274.09
7,274.09
JANITORIAL SVCS: CITY HALL, PRECII` 9,714.84
vchlist
0510 612020 10: 29: 29A M
Voucher List
Spokane Valley
Page: —sue
Bank code :
Voucher
apbank
Date Vendor
Invoice Fund/Dept
50650 5/6/2020 000334 000334 ARGUS JANITORIAL LLC
50651 5/6/2020 007262 PNW BUILDING FORENSICS LLC
50652 5/6/2020 002592 PURE FILTRATION PRODUCTS
50653 5/6/2020 000335 TIRE-RAMA
50654 5/6/2020 000869 EVCO SOUND & ELECTRONICS
50655 5/6/2020 000019 PURFECT LOGOS LLC
50656 5/6/2020 000246 EAST SPOKANE WATER D1ST #1
50657 5/6/2020 002607 HUB SPORTS CENTER
50658 5/6/2020 000324 SPOKANE CO WATER DIST #3
50659 5/6/2020 000167 VERA WATER & POWER
50660 5/6/2020 004046 AMERICAN ONSITE SERVICES
50661 5/6/2020 004185 AMP'D ENTERTAINMENT LLC
(Continued)
9
59783
8040001000
13761
53098
April 2020
April 2020 #1
April 2020 #2
April 2020 #1
April 2020 #2
April 2020
335414
335415
INV-01706
001.033.099.518
001.033.000.518
001.040.043.558
001.033.099.518
001.C40.043.558
402.402.000.531
105.000.000.557
105.000.000.557
402.402.000.531
402.402.000.531
101.042.000.542
001.076.300.576
001.076.300.576
001.076.305.575
Description/Account
Amount
PROFESSIONAL SERVICES
SUPPLIES FOR CITY HALL
Total:
Total:
Total :
TIRES AND TIRE SERVICES 58401D
Total:
IT SUPPORT: COUNCIL CHAMBERS
Total:
NAME PLATES AND DECALS
Total :
WATER CHARGES FOR APRIL 2020
Total:
2020 LODGING TAX GRANT REIMBUR:
2020 LODGING TAX GRANT REIMBURE
Total:
WATER CHARGES FOR APRIL#1
WATER CHARGES FOR APRIL 2020 #2
Total :
UTILITIES: APRIL 2020
Total:
PORTABLE RESTROOMS AT PARKS
PORTABLE RESTROOMS AT PARKS
Total:
9,714.84
1,100,00
1,100.00
628.96
628.96
853.20
853.20
307 65
307.65
288.59
288.59
584.22
584.22
8,281.87
7, 897.22
16,179.09
9818
145.43
243.61
4,492.18
4,492.18
169.00
313.00
482.00
AUDIO VISUAL FOR CENTERPLACE 47.81
Total : 47.81
vchlist
0510 612020 10: 2 9: 29A M
Voucher List Page: --3--
Spokane Valley
Bank code: apbank
Voucher
Date Vendor
Invoice Fund/Dept Description/Account Amount
50662 5/6/2020 007718 APPLETREE 000016-713-881 001.076.305.575 ANSWERING SVC OR CENTERPLACE 39.44
Total : 39.44
50663 5/6/2020 002326 BATTERIES PLUS BULBS P25760342 001.076.305.575 BATTERIES FOR CENTERPLACE 119.66
Total : 119.66
50664 5/6/2020 003186 GENERAL FIRE PROTECTION SYSTEM 63337 001.076.305.575 ANNUAL ALARM INSPECTION FOR CEI 400.75
Total: 400.75
50665 5/6/2020 001083 STANDARD PLBG HEATING CONTROLS 60003 001.076.305.575 WORK ORDER 27784AT CENTERPLAC 167.21
Total : 167.21
50666 5/6/2020 007120 TSHIMAKAIN CREEK LABORATORY 2011501 001.076.300.576 ENVIRONMENTAL TESTING AT PARKS 25.00
Total : 25.00
50667 5/6/2020 006178 WALTER E NELSON CO 408840 001.076.305.575 SUPPLIES AT CENTERPLACE 660.88
Total : 660.88
28 Vouchers for bank code : apbank Bank total : 48,932.62
28 Vouchers in this report Total vouchers : 48,932.62
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 12, 2020 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending April 30, 2020
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees Council Total
Gross: $ 313,577.28 $ 10,265.00 $ 323,842.28
Benefits: $ 194,214.63 $ 12,249.91 $ 206,464.54
Total payroll $ 507,791.91 $ 22,514.91 $ 530,306.82
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
MINUTES
SPOKANE VALLEY COUNCIL REGULAR MEETING
FORMAL FORMAT
Spokane Valley City Hall
Spokane Valley, Washington
April 28, 2020
Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting.
Attendance:
Councilmembers
Staff
Ben Wick, Mayor
Brandi Peetz, Deputy Mayor
Pam Haley, Councilmember
Tim Hattenburg, Councilmember
Rod Higgins, Councilmember
Linda Thompson, Councilmember
Arne Woodard, Councilmember
Mark Calhoun, City Manager
John Hohman, Deputy City Manager
Chelsie Taylor, Finance Director
Cary Driskell, City Attorney
Bill Helbig, City engineer
Mike Stone, Parks & Recreation Director
Jenny Nickerson, Building Official
Christine Bainbridge, City Clerk
ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to
approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a
MAYOR'S REPORT: Mayor Wick announced that he received a resignation letter today from Planning
Commissioner Matt Walton, who is resigning his commission because he is moving out of our City limits.
Mayor Wick said the appointment was only recently made and he has only been to two meetings since
being appointed, and his term expires the end of this year. Mayor Wick asked Council if there were any
objections to him re -reviewing the applications from those who had applied before, and there were no
objections. Mayor Wick also mentioned that he received several requests for us to send letters of support
to the Governor, including a letter asking that the CARE dollars that went to the state be allocated to cities
within counties with a population over 500,000, that were not a part of the initial outlay, and there were no
objections from Council. Mr. Calhoun said he will look at the AWC (Association of Washington Cities)
letter and draft one specific to Spokane Valley for our Mayor's signature; and again, there were no
objections from Council. There was also some discussion about FEMA and CAREs allocations and what
those funds could be used for. Mayor Wick mentioned the Cares Act 4.0, which he said is in development,
and that the National League of Cities sent out requests for municipalities to send letters to the federal
delegations encouraging them in the next package to include revenues directly to all municipalities to be
used for stabilization of budgets to help replace lost revenues; there were no objections. Mayor Wick noted
our region is sending letters to the Governor to encourage the continued use of the National Guard to help
with the operation of the 2nd Harvest Food Bank, and there were no objections to being part of the regional
request; and finally Mayor Wick said we have been asked to send a letter to the Governor to encourage
restoring elective surgeries; and again, there were no objections. Mr. Wick also mentioned that last Friday
he did proclamation for Arbor Day as our celebration was delayed due to COVID.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on April28, 2020, Request for Council Action Form Total: $1,083,439.01
Regular Formal Council Meeting: 04-28-2020 Page 1 of 5
Approved by Council:
DRAFT
b. Approval of Payroll for Pay Period Ending April 15, 2020: $378,220.35
c. Approval of Council Meeting Minutes of April 7, 2020 Study Session Format
d. Approval of Council Meeting Minutes of April 14, 2020 Formal Meeting Format
It was moved by Councilmember Hattenburg, seconded and unanimously agreed to approve the Consent
Agenda.
NEW BUSINESS:
2. Resolution 20-007 Adopting Spokane County Hazard Mitigation Plan — Jenny Nickerson
It was moved by Deputy Mayor Peetz and seconded to approve Resolution 20-007 adopting the Spokane
County Hazard Mitigation Plan April 2020 update. Building Official Nickerson extended apologies for
bringing this back as a separate item rather than on the Consent Agenda, as previous discussions were
focused on only adopting our portion of the plan, but she explained that the entire plan needs to be adopted
in order to qualify for federal funding under the Disaster Mitigation Act, and said we will likely see future
updates. Councilmember Thompson asked about scour protection for 25 critical bridges and she asked if
there are any identified in Spokane Valley. Ms. Nickerson said she will consult with City Engineer Helbig
to confirm. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none.
Motion carried.
3. Mayoral Appointment: Citizen to Human Rights Task Force — Mayor Wick
It was moved by Deputy Mayor Peetz and seconded to confirm the Mayor's recommended appointment of
James "JJ" Johnson to the Spokane County Human Rights Task Force for a four-year term beginning
immediately upon appointment, and expiring March 31, 2024. Mayor Wick said he interviewed all four
applicants and appreciated all who applied as well as the letter of support from the Human Rights Task
Force Director endorsing Mr. Johnson's reappointment. There were no public comments. Vote by
acclamation: in favor: unanimous. Opposed: none. Motion carried.
ADMINISTRATIVE REPORTS:
4. Community Development Block Grant (CDBG) Requalification — Mike Basinger
Mr. Basinger gave a brief background on this grant as noted on his Request for Council Action (RCA) form,
and reiterated the four options, further explaining that option 4 is what we are currently doing; he noted that
Council had previously determined they are not interested in pursuing option 1 or 3, and had asked him to
contact the County about entering into a joint agreement; he said he had several conversations with the
County. Mr. Basinger explained that a joint agreement means we accept entitlement status and ask Spokane
County to administer our CDBG program in addition to its own program; he said discussions revealed that
such a joint agreement would require a duplication in services while increasing administrative costs to
oversee both programs. Mr. Basinger went over the list of duplications that would occur, as shown on page
2 of his RCA. Further, Mr. Basinger noted that Spokane County realizes that the 20% for administration
would not cover the full cost should we move forward with a joint agreement, and for those reasons, he
noted the idea of a joint agreement is not appealing to Spokane County.
In his conversations with the County, Mr. Basinger said he expressed our concern that with our current
arrangement, we feel we are not getting the deserved recognition; he asked if they would consider increasing
our set -aside amount from its current 20%, and said that we are 33% of the total County population; he also
asked if funds which currently can only be used for infrastructure, could be expanded to public services like
those performed by SNAP or Meals on Wheels; he also suggested adding our logo to all official
correspondence, and to increase the number of our representatives on the committee. He said the County
would look into those suggestions.
Council discussion included comment about the program overall, that in the past we usually got more than
the 20% set -aside; comment that now is not the time to go on our own and that we have already committed
our allocation for this year and next year for the Harvard paving and sewer project; comment from Mr.
Regular Formal Council Meeting: 04-28-2020 Page 2 of 5
Approved by Council:
DRAFT
Basinger that the County said they would need all the funds to administer the program and even that would
not cover it; that they have 4.5 FTEs which does not include audit and financial responsibilities. Mr.
Basinger also explained that the County Consolidated Plan sets out the plan for those funds and our
interlocal stipulates the funds must be used for infrastructure only. Mayor Wick stated that if we were our
own entitlement, we would set the rules on how to allocate the money. There was also mention of the
HOME funds and Mr. Basinger explained that the interlocal states we will not go after those funds as we
participate in the larger county program; he said it is unknown if we would be able to pursue those HOME
funds if we were our own entitlement; he said he contacted HUD several years ago and they were not certain
then; that he also contacted them recently but with the current pandemic, they are extremely busy so he has
not heard from them. Mr. Basinger stated that he spoke with Mr. Crowley with Spokane County, who stated
that he is passionate about the CDBG funds and wants the best for the community and the region, that it
usually costs more to administer the program over the funds currently provided, and if we remove our city,
it will likely affect the sub -recipients. In response to a question from Mayor Wick, Mr. Basinger said the
other cities are part of the larger urban consortium; that we have a pretty unique arrangement, and if we
weren't part of the larger program, there would be other impacts. Mr. Calhoun added that concerning option
4, the status quo, that both Mr. Basinger and Mr. Crowley mentioned there is an economy of scale by us
working with the County; but if the Council collectively wants to be our own entitlement, perhaps we could
work with the County, but said he wonders if the $130,000 would offset their costs; that he is concerned
that we do not have existing staff or expertise to take on these administrative responsibilities.
There was Council consensus with the exception of Mayor Wick, that staff continue conversations with the
County to include our logo, increase our representatives on the committee, discuss increasing our set -aside
amount, and remain with the current option. It was noted that Mr. Basinger will report back with the
outcome of those conversations and will do what we can to address those suggested changes.
5. Shoreline Master Plan Update Grant — Mike Basinger
After Mr. Basinger went over the information contained in his Request for Council Action form, it was
noted that we must complete the update regardless of the grant, so Council agreed staff should pursue the
grant funds. Mr. Basinger said he believes the $28,000 will accomplish that update; that he spoke with two
consultants, both of whom said they believe they could do the review for $28,000. Mr. Basinger said some
staff time might also be needed.
6. Balfour Park, Recreation & Conservation Office (RCO) Grant Discussion — Mike Stone
Parks and Recreation Director Stone introduced Mr. Dell Hatch, principal with Barnardo Wills, who Mr.
Stone explained, did our original Master Plan. Mr. Stone explained that Council has reviewed this issue on
four previous occasions, including the April 7 meeting where discussion was held regarding the impact if
we reduced this project to $1 million. Mr. Stone said that tonight staff will go over the preferred overall
master plan with the full build -out, show that plan from an aerial perspective, talk about budget costs, and
the scope of work for Phase 1 along with alternate scopes to meet the $1 million budget, with the goal of
determining whether to move forward for an RCO grant for that park. Mr. Stone added that if we reduced
the project to $1 million, it should address three key elements: (1) the Park is envisioned as our community's
gathering space; (2) Council indicated they would like to see a Phase 1 project that connects visually and
physically to Sprague Avenue and City Hall; and (3) that the City's grant application needs to be as
compelling and competitive as possible.
Via his PowerPoint presentation, Mr. Hatch showed the site address, the approximate overall project scope
boundary line, plans showing the preferred overall master plan with full build -out, including an aerial
perspective, and project cots comparing 2013 costs to 2020 costs, and how our costs have increased over
the last seven years, keeping in mind an average inflation rate, and they also showed a depiction of an
amphitheater with a $2.5 million dollar project budget, compared with a $1 million dollar budget. As shown
on slide 17, phase 1 scope of work summary with a $1 million dollar budget evaluation to include the
Regular Formal Council Meeting: 04-28-2020 Page 3 of 5
Approved by Council:
DRAFT
improvements for the phase 1, would exceed the $1 million dollar budget. Mr. Hatch showed a depiction
of a reduced amphitheater scope which would eliminate the stage, eliminate vehicle access from E. Main
Avenue or Sprague, not include site utilities, and have a much reduced landscape and actual amphitheater
with no grade changes. Another option Mr. Hatch showed, was a $1 million dollar alternate with a passive
park scope, as shown on slide 19 and 20, and would include site utilities, a hardscape picnic shelter,
landscape, access from E. Main Avenue, and connections to the existing Balfour Park.
Moving to slide 21, Mr. Stone said that staff is seeking Council guidance on whether it is Council's desire
to seek an RCO grant for Balfour Park and if so, what value should be pursued including a $500,000 grant;
whether Council wants to pursue a $1 million grant to reimburse a portion of our out-of-pocket acquisition
cost for the Flora property; all while keeping in mind our current financial challenges, and that any funding
would likely need approval by the legislature in their 2021 session.
Discussion included comment about whether a $1 million grant would be competitive; and that the library
property and some remaining park could be left undeveloped. Mr. Hatch stated he thinks the larger picnic
shelter with the patio and extended turf could be built for $1 million and that it would be more competitive
than trying to do a very reduced version of an amphitheater. Mr. Stone added that we are looking for
something that will set this project apart from others, and that the struggle is how to sell this particular
project and be competitive; that there will likely be over 100 grant applications, and that he will give it his
best shot, but wants Council to be aware of what we will be up against. Councilmember Higgins suggested
deferring this until we can do it right, and to wait and see how things go. Councilmember Thompson asked
about making it one huge lawn with trees and a place where people could gather, but Deputy Mayor Peetz
said she prefers not moving in that direction, just to have to remove irrigation and turf later as we don't
want to waste money; but we could always apply later in the year, and Councilmember Hattenburg agreed
deferring this project to a later time.
City Manager Calhoun mentioned that we have agreed to set aside $461,000 for frontage improvements;
he said we will bring those figures and information forward during our budget process, adding that the plan
was also to use a portion of the street wear fee to improve Herald and Main to the north of us; said we are
trying to clean up the area and give the community a vision of what it might look like; said we have scaled
the project down, but we don't want to just add turf and come in later and tear that out. Mayor Wick asked,
and Council confirmed that they have no strong desire to move forward on the RCO grant for the Balfour
Park, but do want to pursue the grant for the WSDOT property on Flora Road, and there was Council
consensus for this to come back on the May 12 agenda for a motion consideration.
7. Advance Agenda - Mayor Wick
Councilmember Thompson said that in connection with the COVID-19 crisis, people of color and people
living in poverty are so much more at risk, and that she'd like us to take a look at, in our region, dealing
with the COVID-19, but also just looking at how we can help in the future for our community to be more
inclusive, looking at how we can make sure that education works for everybody, how medical accessibility,
how jobs preparation, as we look at the schools, she said she knows she will be on a webinar this Friday
with our schools through the Chamber, looking at how some of the districts are really struggling to reach
their students because they do not have computer access, they don't have anybody at home to help; that
she'd just like to bring our equity discussion forward with City policies; she said that our policies are good
but that she's just saying, how can we bring more of an equity lens to the work of our community and our
city to help us move forward as we come out of this crisis but be prepared for looking for those policies, as
something to put on a future agenda. Mr. Calhoun asked for clarification or if Councilmember Thompson
has something specific in mind. Councilmember Thompson said that she thinks the REAL program of Race,
Equity, And Leadership, has lots of equity policies and things you can look at through permitting, just
general systems; said she thinks our systems are excellent but how do we look at that and see how we can
better help our communities of poverty; just finding a time to come back and look at how we can let
Regular Formal Council Meeting: 04-28-2020 Page 4 of 5
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everyone in our city to be able to take advantage of resources, take advantage of education; she said she
knows that some of that doesn't sound like city policy, but as we look at our policies of inclusion, that she
thinks that will help us really raise awareness of our whole community. Mr. Calhoun said he and the
department directors meet on Wednesday, and they can have that discussion, as well as touch base later
with Councilmember Thompson to try to deliver something that meets her request. Councilmember
Thompson said she certainly wants to help, and said as we are seeing like how we are advocating at the
federal level for funding to come to cities and towns, and realizing that we have to come together and say
this is important work that happens at city levels, and that many of the cities who give direct services, which
we don't do, but how do we make sure that our policies and what we can do concerning inclusion that
would help support cities across our region, as we look at homelessness and all kinds of things; she said
she had been participating in a few meetings with education, and they're trying to put out ideas and ways
to advocate for cities; she said she thinks it's just something she'd really like to see us bring forward. There
were no further Council comments nor any objection to adding this to an upcoming agenda.
8. Department Monthly Reports
The Department monthly reports were for information only and were not reported or discussed.
CITY MANAGER COMMENTS
City Manager Calhoun stated that this year's budget workshop will be held August 4th; that the Council
meeting the first Tuesday in August is usually cancelled so Councilmembers can attend National Night Out,
so by having the budget workshop held during the day, probably 8:30 a.m. until about 2:30 p.m., we won't
have to cancel a meeting and Councilmembers and others can partake in National Night Out.
9. EXECUTIVE SESSION: Pending Litigation, [RCW 42.30.110(1)(i)]
It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn into executive session
for approximately 30 minutes to discuss pending litigation and that no action will be taken upon return to
open session. Council adjourned into executive session at 7:45 p.m. At 8:15 p.m. Mayor Wick announced
that the executive session would be extended an additional fifteen minutes. At 8:25 p.m. Mayor Wick
declared Council out of executive session, at which time it was moved, seconded, and unanimously agreed
to adjourn.
ATTEST: Ben Wick, Mayor
Christine Bainbridge, City Clerk
Regular Formal Council Meeting: 04-28-2020 Page 5 of 5
Approved by Council:
DRAFT
MINUTES
City of Spokane Valley
City Council Regular Meeting
Study Session Format
Tuesday, May 5, 2020
Mayor Wick called the meeting to order at 6 pm. The meeting was held in City Hall with Council and
staff participating via ZOOM.
Ben Wick, Mayor
Brandi Peetz, Deputy Mayor
Pam Haley, Councilmember
Tim Hattenburg, Councilmember
Rod Higgins, Councilmember
Linda Thompson, Councilmember
Arne Woodard, Councilmember
Mark Calhoun City Manager
John Hohman, Deputy City Manager
Cary Driskell, City Attorney
Erik Lamb, Deputy City Attorney
Mike Stone, Parks & Rec Director
Chelsie Taylor, Finance Director
Bill Helbig, City Engineer
Morgan Koudelka, Sr. Administrative Analyst
Christine Bainbridge, City Clerk
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed
to approve the agenda.
ACTION ITEMS:
1. Motion Consideration: Pines Road Grade Separation Project, Final Engineering Design Contract — Bill
Helbig
It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to finalize and execute
the contract with HDR in an amount not to exceed $2, 062,269.14 for the Pines Road/BNSF Grade
Separation Project Phase II. City Engineer Helbig gave an explanation of the project and design as noted
on his Request for Council Action form. He also noted that we received two submittals for contract and
HDR was selected as the most responsive and qualified to help us through this next phase; he noted the
plan requires WSDOT approval as well and that we hope to have the plan submitted to WSDOT this fall.
It was noted there were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none.
Motion carried.
NON -ACTION ITEMS:
2. Six -Year Proposed Transportation Improvement Program — Adam Jackson
After Mr. Jackson gave a brief background explanation on this process, he noted there are 68 total projects,
and as shown on his PowerPoint, they are divided according to categories: closeout projects; bridge and
grade separation projects; intersection improvement projects; the large list of reconstruction/preservation
projects; Citywide projects; and sidewalk, trail and stormwater projects. After briefly going through the
projects, he noted this will come back to Council May 26 with a formalized document and resolution, as
well as a public hearing. There were no objections to proceeding as noted.
3. Lodging Tax Advisory Committee Update — Chelsie Taylor, Erik Lamb
Finance Director Taylor explained that this is a follow-up discussion stemming from questions that came
up during the April 7 Council meeting relative to COVID-19 and outstanding Lodging Tax awards; that
Council has asked staff to contact all award recipients to see if they were going to go forward with their
specified activities; she said staff contacted all recipients and only Crave NW and Oktoberfest will not be
held, adding that there will be ample funds to fully fund the remaining grant recipients for 2020 but possibly
Council Meeting Minutes: 05-05-2020 Page 1 of 3
Approved by Council:
DRAFT
not enough funds to transfer the $450,000 to Fund #104. Mr. Lamb sated that there is no action needed
from Council tonight unless Council wants to do other than what was already awarded. There was some
discussion about funds relative to NW Winterfest and whether that activity would actually occur, and Ms.
Taylor said the funding is based on reimbursement of costs, and some of the award was for marketing the
event; she noted staff will keep Council updated on these issues if things change. There were no objection
to fully fund the grantees and to transfer any additional 2020 lodging tax collections to Fund #104.
4. Commute Trip Reduction Five -Year Plan Update — Morgan Koudelka
Senior Administrative Analyst Koudelka explained the background of the Commute Trip Reduction Plan
as noted in his Request for Council Action form; said this plan sets goals for all employers in our jurisdiction
for the next five years; it allows us to demonstrate how we have incorporated items form the state CTR
plans and goals into our planned documents such as our TIP (Transportation Improvement Program) and
Comprehensive Plan; said the goals for this time include reduction of vehicle miles and greenhouse gas
emissions by 13%; and a 6% increase of commute alternatives; said they apply to all effective employers,
and he explained that this law designates that all organizations in specified counties that employ 100 or
more employees, are required to participate in the CTR program. Mayor Wick asked who comes up with
the goals and Mr. Koudelka explained that a state CTR Board starts by getting together every few years and
reviewing funding from state legislature, and then tries to establish achievable goals; he said the 6% matches
the previous plan but the 13% reduction in miles travelled is reduced from 18% in the previous five-year
plan as they wanted to give more employers an opportunity to achieve that goal. There were no objections
to moving this forward to a motion for next week's Council meeting.
5. Commute Trip Reduction Interlocal Agreement — Morgan Koudelka
Mr. Koudelka explained that this agreement is for two years and expires June 30, 2021; that it aligns with
the state budget cycle but each new agreement come out a few months after the previous cycle has ended,
adding that the County continues to provide services through the interim period so there is no gap of
services. He further noted that the agreement allows the Spokane County Commute Trip Reduction
department to retain the City's state -issued CTR funds in return for developing, implementing, and
administering CTR plans and ordinances for all affected employers within the City of Spokane Valley.
There were no objections to moving this forward to a motion for next week's Council meeting.
6. Advance Agenda — Mayor Wick
Councilmember Haley said she is uncomfortable not having public comment and that while receiving e-
mails is good, it would be nice to hear some of those comments at a meeting. Mr. Driskell said staff can
research that idea, adding that the OPMA (Open Public Meetings Act) stipulation was extended until the
end of May. There was general Council consensus in support of bringing back the general public comment
period.
7. Finance Monthly Report
This report was for information only and was not reported or discussed.
8. Council Check -in — Mayor
Councilmember Woodard announced that he would be out of the area next Tuesday and therefore will not
be in attendance at the May 12 meeting. City Manager Calhoun said that there is a possibility of cancelling
the May 19 meeting, but will let Council know for sure next week. Mayor Wick said he had been on a call
with the Governor's office encouraging him to look at hospitalization data, as the number of patients in
hospitals has typically been in single digits, and there is currently an estimated 20% patient availability in
hospitals and ICUs; said he asked the Governor's office to maybe look at those counties in connection with
that data with the idea of opening a little faster; Mayor Wick said the Governor seemed receptive to that
idea and is looking forward to hearing our proposal; he said he and others are trying to put together
something to move forward with Phase 2 opening; and there were no objections from Council.
Council Meeting Minutes: 05-05-2020 Page 2 of 3
Approved by Council:
DRAFT
9. City Manager Comments — Mark Calhoun
Mr. Calhoun had no further comments.
It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting
adjourned at 6:48 p.m.
ATTEST:
Ben Wick, Mayor
Christine Bainbridge, City Clerk
Council Meeting Minutes: 05-05-2020 Page 3 of 3
Approved by Council:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 12, 2020 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Proposed Resolution 20-008: Authorizing grant application through the
Washington Recreation Conservation Office (RCO) for the Flora Road Property Acquisition
GOVERNING LEGISLATION: N/A.
PREVIOUS COUNCIL ACTION TAKEN: Council has discussed RCO grants, a Balfour Park
development project, and acquisition of land from the Washington Department of Transportation
(WSDOT) on five recent occasions.
• At the February 11, 2020 Council Winter Workshop, staff lead a discussion on the subject of
potentially applying for RCO grants for a number of City park projects including development
of Balfour Park and acquisition of approximately 45 acres of WSDOT property located east of
Flora.
• At the March 17, 2020 Council meeting, staff presented a Motion Consideration to Council for
the acquisition of the 45 acres of WSDOT property, with the intent that the City would apply
for an RCO grant, the proceeds of which would partially reimburse our initial out-of-pocket
cost. Council opted to forgo taking action and asked staff to work with WSDOT on putting the
acquisition on hold for 6-months.
• At the March 31, 2020 Council meeting, staff presented an update that noted discussions had
taken place with WSDOT, who indicated they would likely be agreeable to a 6-month delay
before selling the property to another buyer. Council asked that staff return in 60-days with
an update on the property and staff noted we would keep in touch with WSDOT in the event
they had a change of heart. We currently plan to return to Council with an Administrative
Report on May 26, 2020 to provide an update on WSDOT intentions regarding the Flora Road
Property.
• At the April 7, 2020 Council meeting, staff presented proposed Resolution #20-006 authorizing
staff to apply for an RCO grant for development at Balfour Park and WSDOT land acquisition.
Council opted to forgo taking action on the Resolution and asked staff to look at reducing the
Balfour Park project scope from a total of $2.5 million to $1.0 million.
• At the April 28, 2020 Council meeting, staff presented options for the Balfour Park
development project to determine what option if any the Council wanted to submit for a RCO
grant. The Council ultimately determined to not pursue a Balfour Park development grant but
direction was also given to proceed with an RCO grant application for the Flora Road Property
Acquisition project.
BACKGROUND: The City is interested in applying for an RCO acquisition grant, the proceeds
of which would partially reimburse out-of-pocket costs for a 45 acre parcel currently owned by the
Washington State Department of Transportation (WSDOT) that is located just north of the
Spokane River and east of Flora Road (the Flora Road Property). Pursuant to submitting a grant
application the Washington Recreation and Conservation Office requires a City Council approved
resolution authorizing the application. RCO requires a local match of at least fifty percent of the
acquisition price. Cost of the Flora Road Property is $2,096,600 plus associated costs such as
title insurance and the City would be requesting a $1,000,000 RCO grant to offset our costs.
Due to the sense of urgency and potential threat of the Flora Road property becoming unavailable,
the City has applied for and received a waiver of retroactivity from the RCO. This would allow the
City to reimburse itself for up to $1 million in acquisition costs if the grant application is successful.
The City may apply for the grant prior to committing to acquisition of the property.
This Resolution authorizes City Manager Mark Calhoun to act as the authorized
representative/agent on behalf of Spokane Valley and to legally bind our organization with respect
to the Projects for which we seek grant funding assistance managed through the Recreation and
Conservation Office.
OPTIONS: (1) Move to approve Resolution 20-008 as proposed; or (2) take other action as
appropriate
RECOMMENDED ACTION OR MOTION: I move to approve Resolution 20-008 authorizing a
grant application through the Washington Recreation Conservation Office (RCO) for the Flora
Road Property Acquisition.
BUDGET/FINANCIAL IMPACTS: The RCO grant award for the Flora Road property acquisition
could be as much as $1,000,000. It is noteworthy that if RCO selects this project for an award,
the funding must be approved by the State Legislature during the 2021 Legislative Session.
Cost of the Flora Road property is $2,091,600 plus associated closing costs. The sources of
funds to facilitate the acquisition could be comprised of the following:
• $500,000 from Capital Reserve Fund #312 that has been earmarked for park land
acquisition
• $281,209 from Capital Reserve Fund #312 that is currently unallocated.
• $1,310,391 (plus any costs associated with closing) from General Fund reserves, and/or
reallocating money in Fund #312 that is currently earmarked for other projects.
• Up to $1,000,000 from RCO.
STAFF CONTACT: Michael D. Stone, CPRP, Director of Parks and Recreation
ATTACHMENTS: Draft Authorization Resolution
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION 20-008
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, RELATING TO AUTHORITY TO APPLY FOR A GRANT FROM THE
WASHINGTON RECREATION CONSERVATION OFFICE FOR THE FLORA ROAD
PROPERTY ACQUISITION, AND OTHER MATTERS RELATING THERETO.
WHEREAS, the City Council adopted its Parks and Recreation Master Plan 2019 Update (Parks Master
Plan) on November 12, 2019, which identified the need to acquire additional vacant land for the development of
park and recreational areas within the City; and
WHEREAS, the City has negotiated the terms of an acquisition of 45 acres of vacant, largely natural
property near the Spokane River for $2,091,600; and
WHEREAS, state grant assistance is requested by the City to aid in financing the cost of the Flora Road
project (the Project); and
WHEREAS, this Resolution authorizes City Manager Mark Calhoun to act as the authorized
representative/agent on behalf of Spokane Valley and to legally bind the City with respect to the Project for
which the City seeks grant funding assistance managed through the Recreation and Conservation Office (RCO).
NOW, THEREFORE, BE IT RESOLVED that:
Section 1. The City intends to apply for funding assistance from RCO for the Project.
Section 2. City Manager Mark Calhoun is authorized to act as a representative for the City with full
authority to bind the City regarding all matters related to the Project, including but not limited to, full authority to:
(1) approve submittal of a grant application to RCO, (2) enter into a project agreement(s) on behalf of the City,
(3) sign any amendments thereto on behalf of the City, (4) make any decisions and submissions required with
respect to the Project, and (5) designate a project contact(s) to implement the day-to-day management of the
grant(s).
Section 3. The City has reviewed the sample project agreement on the RCO's website at:
https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf. The City understands and
acknowledges that if offered a project agreement to sign in the future, it will contain an indemnification and legal
venue stipulation and other terms and conditions substantially in the form contained in the sample project
agreement, and that such terms and conditions of any signed project agreement shall be legally binding on the
City if the City's representative enters into a project agreement on the City's behalf. The RCO reserves the right
to revise the project agreement prior to execution and shall communicate any such revisions with the City's
representative before execution.
Section 4. The City acknowledges and warrants, after conferring with its legal counsel, that its
authorized representative has full legal authority to enter into a project agreement(s) on its behalf substantially in
the form contained in the sample project agreement or as may be revised prior to execution.
Section 5. Grant assistance is contingent on a signed project agreement. Entering into any project
agreement with RCO is purely voluntary on the part of the City. The City understands that grant policies
and requirements vary depending on the grant program applied to, the grant program and source of funding
in the project agreement, the characteristics of the project, and the characteristics of the City's organization.
The City further understands that prior to the City's execution of the project agreement(s), the RCO may
Resolution 20-008 RCO Grant 2020 Page 1 of 2
DRAFT
make revisions to its sample project agreement, which the City will review, and which shall become legally
binding upon full execution.
Section 6. Any grant assistance received will only be used for direct eligible and allowable costs that are
reasonable and necessary to implement the Project.
Section 7. If local matching funds are required for the grant, the City understands it must certify the
availability of match at least one month before funding approval. In addition, the City understands it is responsible
for supporting all non -cash matching share commitments to this project should they not materialize.
Section 8. The City acknowledges that if it receives grant funds managed by RCO, RCO will pay the
City on a reimbursement -only basis. The City understands reimbursement basis means that the City will only
request payment from the RCO after the City incurs and pays for grant -eligible and allowable costs. The RCO
may also determine an amount of retainage for each project and hold that amount until the applicable project is
complete.
Section 9. The City acknowledges that any property acquired with grant assistance must be dedicated for
the purposes of the grant in perpetuity unless otherwise agreed to in writing by the City and the RCO. The City
agrees to dedicate the property in a signed "Deed of Right" for fee acquisitions, or an "Assignment of Rights" for
other than fee acquisitions (which documents will be based upon the RCO's standard versions of those
documents), to be recorded on the title of the property with the Spokane County Auditor.
Section 10. The City acknowledges that any property acquired in fee title must be immediately made
available to the public unless otherwise provided for in policy, the project agreement, or authorized in writing by
the RCO Director.
Section 11. The City acknowledges that any property owned by the City that is developed, renovated,
enhanced, or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless
otherwise allowed by grant program policy, or the RCO in writing and pursuant to the project agreement or an
amendment thereto.
Section 12. This Resolution was legally adopted pursuant to the laws of the City of Spokane Valley and
the State of Washington, and is deemed to be part of the formal grant application to the Office.
Section 13. Effective date. This Resolution shall be in full force and effect upon adoption.
Adopted this day of May, 2020.
City of Spokane Valley
ATTEST: Ben Wick, Mayor
Christine Bainbridge, City Clerk
Approved as to form:
Office of the City Attorney
Resolution 20-008 RCO Grant 2020 Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 12, 2020 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Memorandum of Understanding with Spokane
County Assessor regarding site plan data sharing
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN: None.
BACKGROUND: In 2019, the Spokane County Assessor's office began discussions with City
staff regarding access to building site plans. The Assessor's office indicated that building
dimensions and other information from the site plans are used to pre -sketch structures before
appraisal staff is on -site, allowing a much faster and more accurate property appraisal. Further,
they indicated that access to the site plans would be more efficient and would enable the Assessor
to complete its work and ensure that all permitted property is added to the assessment roll in a
timely manner.
In response to the Assessor's request, in March of last year, Permit Center staff worked to ensure
that all site plans were scanned and attached to the SmartGov permit case notes so that they
were available to the Assessor staff via either the public portal (no log -in required) or by using a
dedicated Assessor log -in which allowed for 'read only' access to permit information. For
reference, other County agencies such as the Health District and Environmental Services use a
similar log -in created specifically for those agencies to access review documents and upload
comments directly to the City of Spokane Valley SmartGov system.
The Assessor has also determined that since both Spokane County and the City utilize the
Smartgov platform, which is provided and maintained by Dude Solutions, Inc., they could have
Dude Solutions, Inc. transfer the site plans from the City's platform to the County's platform. As
a means of identifying and agreeing to the process for how the site plans will be transferred, the
Assessor proposed a memorandum of understanding (MOU).
The MOU relates specifically to the method in which the Assessor's office retrieves the site plan
data. This required a substantial amount of work on the part of staff to ensure that Dude Solutions
could collect the site plan data and transfer it in a manner that would be useable for the Assessor.
Although Spokane County uses the same SmartGov platform for their permitting activities, the
`templates' they use for the various permit types and the `tabs' used by staff to track submittals
and workflow differ greatly and therefore City staff spent a great deal of time working to ensure
that the Assessors' access to our information would continue to function as the City continues to
make enhancements to the permit processes (such as allowing more types of applications to be
submitted electronically).
Upon approval of this MOU, the City will work with Spokane County Assessor staff and Dude
Solutions to coordinate the data transfers requested by the Assessor. City staff have worked to
ensure that this arrangement will not cost the City any additional fees. Further, staff believes that
this arrangement will not require additional staff time. The MOU will terminate on December 31,
2022.
Page 1 of 2
OPTIONS: Move to approve the Memorandum of Understanding, with or without changes; or
take such other action deemed appropriate.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and
execute the Memorandum Of Understanding between the City of Spokane Valley and Spokane
County for site plan data sharing in substantially the form presented.
BUDGET/FINANCIAL IMPACTS: None.
STAFF CONTACT: Jenny Nickerson, Building Official; Erik Lamb, Deputy City Attorney
ATTACHMENTS:
• Draft MOU
Page 2 of 2
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF SPOKANE VALLEY AND SPOKANE COUNTY
For Data Sharing Regarding Building Permits and
Corresponding Documents and Building Plans
WHEREAS, the City of Spokane Valley (City) receives and processes building permits, and such
permit information and data is stored within its SmartGOV database, which is hosted by Dude Solutions,
Inc.; and
WHEREAS, the Spokane County Assessor's Office (Assessor) desires to use the City's building
permit data to more expediently value and assess properties within the City; and
WHEREAS, the City and Assessor (collectively the Parties) agree that sharing such data will be
beneficial to the Parties; and
WHEREAS, the Parties desire to enter into this Memorandum of Understanding (MOU) to
establish the mutually agreed terms for such data sharing.
NOW, THEREFORE, the City and Assessor do hereby agree as follows:
I. PURPOSE
This MOU is specific to the sharing of City building permit site plans with the Assessor. The Parties
agree the data being shared will solely be for the purpose of the Assessor to use for the discovery of
properties to assess, and for supporting more accurate assessment values. Such usage will provide for
more expedient valuation by the Assessor and a higher level of property valuation accuracy and equity
from parcel to parcel within the City. The shared data may only be used for research and/or analytical
purposes by the Assessor as provided in this MOU.
H. PERIOD OF AGREEMENT
This MOU shall be in full force and effect upon execution by both Parties and shall remain in effect until
December 31, 2022.
Either Party may terminate this MOU prior to December 31, 2022, by providing the other Party with at
least 30 days' written notice.
III. RESPONSIBILITIES OF CITY
A. The City shall share building permit site plans residing on City's SmartGOV database under the
"notes" tab of each "BLD" permit case (collectively, the "data"), which is hosted by Dude Solutions, Inc.
(SmartGOV vendor) as provided herein.
B. Upon execution of this MOU, the City shall notify Dude Solutions, Inc. to write the data from the
City's SmartGOV database to Spokane County's Amazon Web Services cloud storage area, which is
known as "SpokanelT/SmartGOV".
C. The City shall not be responsible for any delay, disruption, or failure by Dude Solutions, Inc. to write
the data as provided herein. City provides no warranty for the quality or completeness of data written by
Dude Solutions, Inc. and all data is provided as -is in the format received by City from building applicants.
D. City shall not be responsible for any extra costs imposed or incurred by Dude Solutions, Inc. to write
the data from City's SmartGOV database to SpokanelT/SmartGOV.
IV. RESPONSIBILITIES OF ASSESSOR
A. The Assessor shall maintain the SpokanelT/SmartGOV to allow the data to be written.
B. The Assessor shall be responsible for ensuring that Dude Solutions, Inc. transmits data in an encrypted
format that is consistent with the rules and standards promulgated by Federal statutory requirements
regarding the electronic transmission of identifiable information.
C. Data written and transmitted by Dude Solutions, Inc. shall reside on the SpokanelT/SmartGOV.
D. Spokane County shall be responsible for the observance of all conditions for use, establishment, and
maintenance of SpokanelT/SmartGOV and other necessary third -party agreements, including but not
limited to any agreements with Dude Solutions, Inc., as may be required to effect this MOU and to
prevent unauthorized use.
E. Spokane County represents and warrants further that, except as specified in an attachment or except as
authorized in writing, it shall not allow such shared data to be disclosed, released, shown, sold, rented,
leased, loaned, or otherwise permit any access to persons outside of the Assessor's Office. Access to the
shared data shall be limited to the minimum number of individuals necessary to achieve the purpose
stated in this section and to those individuals on a need -to -know basis only.
F. The Assessor, with assistance from the Spokane County IT department, agrees to establish
appropriate administrative, technical, and physical safeguards to protect the confidentiality of the
data and to prevent unauthorized use or access to it except as otherwise allowed or required by law.
Furthermore, as the data will be shared within the same county (Spokane County) and the same state
(Washington State), it will be subjected to all applicable requirements regarding privacy and
confidentiality that are described herein.
Data shared by the City that resides on the SpokanelT/SmartGOV shall be considered records of the
Assessor and Spokane County for purposes of chapter 42.56 RCW (Public Records Act). City shall have
no responsibility or liability for any records requests for such data made directly to the Assessor or
Spokane County for data residing on the SpokanelT/SmartGOV. City shall not be liable for any actions
taken by Spokane County or Assessor for records requests for such data residing on the
SpokanelT/SmartGOV.
G. Spokane County and Assessor shall be responsible for any and all costs with maintaining
SpokanelT/SmartGOV and maintenance of shared data. Spokane County and Assessor shall be
responsible for any and all additional costs imposed or incurred by City in allowing Dude Solutions, Inc.
to write the shared data to SpokaneIT/SmartGOV.
H. The Signatory represents and warrants they have authority to bind Spokane County and Assessor to
this MOU and the terms herein.
V. INDEMNIFICATION
A. Spokane County and Assessor shall indemnify and hold harmless the City and its officers,
agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and
damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission
of the Assessor, its officers, agents and employees, relating to or arising out of performing services
pursuant to this MOU. In the event that any suit based upon such claim, action, loss, or damages is
brought against the City, Spokane County and Assessor shall defend the same at its sole cost and
expense; provided that the City reserves the right to participate in said suit if any principle of
governmental or public law is involved; and if final judgment in said suit be rendered against the
City, and its officers, agents, and employees, or jointly against the City and Spokane County and
Assessor and their respective officers, agents, and employees, Spokane County and Assessor shall
satisfy the same.
B. The City shall indemnify and hold harmless Spokane County and Assessor and its officers,
agents, and employees, from any and all claims, actions, suits, liability, loss, costs, expenses, and
damages of any nature whatsoever, by any reason of or arising out of any negligent act or omission
of the City, its officers, agents and employees, relating to or arising out of performing services
pursuant to this MOU. In the event that any suit based upon such claim, action, loss, or damages is
brought against Spokane County and Assessor, the City shall defend the same at its sole cost and
expense; provided that Spokane County and Assessor reserves the right to participate in said suit if
any principle of governmental or public law is involved; and if final judgment in said suit be
rendered against Spokane County and Assessor, and its officers, agents, and employees, or jointly
against Spokane County and Assessor and the City and their respective officers, agents, and
employees, the City shall satisfy the same.
C. If the comparative negligence of the Parties and their officers and employees is a cause of
such damage or injury, the liability, loss, cost, or expense shall be shared between the Parties in
proportion to their relative degree of negligence and the right of indemnity shall apply to such
proportion.
D. Where an officer or employee of a Party is acting under the direction and control of the other
Party, the Party directing and controlling the officer or employee in the activity and/or omission
giving rise to liability shall accept all liability for the other Party's officer or employee's
negligence.
E. Each Party's duty to indemnify shall survive the termination or expiration of the MOU.
F. The foregoing indemnity is specifically intended to constitute a waiver of each Party's immunity
under Washington's Industrial Insurance Act, chapter 51 RCW, respecting the other party only, and
only to the extent necessary to provide the indemnified Party with a full and complete indemnity of
claims made by the indemnitor's employees. The Parties acknowledge that these provisions were
specifically negotiated and agreed upon by them.
VI, INSURANCE
A. During the term of the Agreement, the CITY and COUNTY shall each maintain in force at
its sole expense, each insurance coverage with minimum limit noted below:
(1) Workers' Compensation Insurance in compliance with Title 51 RCW, which
requires subject employers to provide workers' compensation coverage for all
their subject workers and Employer's Liability Insurance in the statutory amount.;
(2) General Liability Insurance on an occurrence basis, with a combined single limit
of not less than $5,000,000 each occurrence for bodily injury and property
damage. It shall include contractual liability coverage for the indemnity provided
under this Agreement;
(3)
Automobile Liability Insurance with a combined single limit, or the equivalent of
not less than $5,000,000 each accident for bodily injury and property damage,
including coverage for owned, hired and non -owned vehicles; and
(4) Professional Liability Insurance with a combined single limit of not less than
$5,000,000 each claim, incident or occurrence. This is to cover damages caused
by the error, omission, or negligent acts related to the professional services to be
provided under this Agreement. The coverage must remain in effect for at least
two years after the Agreement is completed.
B. Each policy shall be endorsed and the certificate shall reflect that the insurance afforded
therein shall be primary insurance and any insurance or self-insurance carried by the other
entity shall be excess and not contributory insurance to that provided by the other entity
C. There shall be no cancellation, material change, reduction of limits or intent not to renew the
insurance coverage(s) without 30 days written notice from either entity to the other entity.
D. As evidence of the insurance coverage required by this Agreement, each entity shall
furnish written evidence of acceptable insurance or Risk Pool liability coverage to the other
entity within 30 days of the Agreement becoming effective. If requested, complete copies of
commercial insurance policies or Risk Pool liability coverage documents shall be provided
to either entity. The CITY and COUNTY shall be financially responsible for all pertinent
deductibles, self -insured retentions, and/or self-insurance.
IN WITNESS WHEREOF, the Parties have caused this MOU to be executed on the date and
year set forth herein above with the effective date being the date of the last signatory.
SPOKANE COUNTY ASSESSOR
Tom Konis
Name)
(Signature)
Spokane County Assessor
(Title)
4/30/2020
(Date)
CITY OF SPOKANE VALLEY
Mark Calhoun, City Manager Date
ATTEST:
Christine Bainbridge, City Clerk:
APPROVED AS TO FORM:
Office of the City Attorney
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 12, 2020 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Commute Trip Reduction Plan Update 2020-2024
GOVERNING LEGISLATION: RCW 70.94 (Clean Air Act), RCW 82.70 (Commute Trip Reduction
Incentives), RCW 47.01.440 (Goals to Reduce Annual Per Capita Vehicle Miles Travelled), RCW
70.235.020 (Greenhouse Gas Emissions Reductions), Governor's Executive Order 14-04
(Washington Carbon Pollution Reduction and Clean Energy Action)
PREVIOUS COUNCIL ACTION TAKEN:
• Ordinance No. 10-013 Adopting the City of Spokane Valley Commute Trip Reduction Plan
adopted on July 27, 2010.
• CTR Plan Update adopted January 27, 2015.
• May 5, 2020 Administrative Report that addressed the Commute Trip Reduction (CTR) Plan
Update for 2020-2024.
BACKGROUND: Council adopted the original Commute Trip Reduction (CTR) ordinance and
plan in 2010. Subsequently, Council approved the four year plan (2011-15) and the updated plan
for 2015-2019. The State Commute Trip Reduction Board adopts its own plan every four years
and local jurisdictions implement the new goals into their own plans based upon previous results
from CTR surveys. These plans are approved by the local Regional Transportation Councils and
the state CTR Board. This version is for 2020-2024 (mid -year to mid -year). The plan has not
changed significantly and has been updated to reflect current versions of the City's
comprehensive plan and transportation improvement plan. The new goal is to increase the use
of commute alternatives by 6% while reducing vehicle miles travelled and greenhouse gas
emissions goals by 13% from the baseline survey conducted in 2007-2008.
OPTIONS: Adopt the Updated Plan
RECOMMENDED ACTION OR MOTION: Move to Adopt the Commute Trip Reduction Plan
Update: 2020-2024, Updating the Plan Originally Adopted by Ordinance 10-013.
BUDGET/FINANCIAL IMPACTS: None. State supplied funds are transferred to Spokane
County as the City contracts with the County to provide Commute Trip Reduction services and
oversight over affected employers within the City of Spokane Valley. City CTR responsibilities
are provided by employees with existing responsibilities. CTR responsibilities are added
responsibilities.
STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst
ATTACHMENTS: CTR Plan
Commute Trip Reduction
Implementation Plan Update:
2020-2024
Jurisdiction: City of Spokane Valley
Goals, targets and other performance measures
Goals for the 2023-2024 survey period include an increase of non -drive alone travel (NDAT), and
reductions of VMT and GHG from the City of Spokane Valley's jurisdiction baseline surveys in 2007-2008.
2007-2008 Percent Change 2023-2024
NDAT 19.9% 6% points 25.9%
VMT 11.0 13% 9.6
GHG 13,645 13% 11,871
NDAT — Non Drive Alone Travel, VMT— Vehicle Miles Traveled, GHG — Green House Gases
Strategies
What specific steps and strategies will you implement to meet your goal? Please include (a) policies and
regulations, (b) services and facilities, and (c) marketing and incentives.
The City of Spokane Valley will continue to implement the strategies identified in the local CTR plan.
The CTR program in the City of Spokane Valley is administered by Spokane County through an inter -local
agreement. The focus will continue in developing and implementing a set of strategies that will help CTR
employers achieve their goals for increasing commute alternative use and reducing vehicle miles
traveled and greenhouse gas emissions including, but not limited to:
CTR employers will receive promotional materials to post on their commuting option boards to be used
specifically for promoting and encouraging transportation options. Each board displays the Employee
Transportation Coordinator's (ETCs) name and contact information.
CTR Plan/Implementation Plan Update: 2020-2024
ETCs are required to attend 15 hours of mandatory ETC training within six months of being appointed
ETC. Seasoned ETCs will be encouraged to take refresher courses as needed. The comprehensive ETC
training classes will be offered throughout the year and include:
- ETC Orientation
- Management Support
- Marketing CTR / Subsidies and Incentive
- CommuteSmartNW.org — online tracking calendar
- Commute Finder Northwest — online ride matching tool
- Transit Workshop
- CTR Survey Workshop
Networking opportunities will be offered throughout the year to update ETCs on CTR and transportation
related issues, promotional campaigns and opportunities, incentives, events, etc.
Collaborate with local agencies and organizations to enhance and improve CTR promotional efforts,
media coverage, CTR events and joint projects to ensure maximum leverage and exposure.
Develop and implement promotional campaigns that will encourage the use of commute options
including riding the bus, carpooling, vanpooling, walking, bicycling, teleworking and compressed work
schedules.
Meet annually or as needed with CTR employers to review and discuss their CTR program, review CTR
survey results, strategize improvements to help employers achieve their CTR targets and goals. Require
employers to make program improvements and modifications as needed based on survey results.
Work collaboratively with Spokane Transit to provide updates and feedback to CTR employers on all STA
projects and service improvements.
Work collaboratively to provide updates and feedback to CTR employers on all projects and
improvements that impact and encourage walking, bicycling and transit use within the City of Spokane
Valley and surrounding area.
Attend and interact at community events and at employment benefit/transportation fairs to engage and
encourage employees to use commute options.
Provide ongoing assistance to employers to enhance, strengthen and grow their CTR program.
Comprehensive planning & community goals
Governor's Executive Order 14-04 Washington Carbon Reduction and Clean Energy Action directs state
agencies to assist local governments to update their comprehensive plans to produce travel and land -
use patterns that maximize efficiency in movement of goods and people, and reduce greenhouse gas
emissions.
2
CTR Plan/Implementation Plan Update: 2020-2024
How does trip reduction support the goals of your community and comprehensive plan, and vice versa?
How will you further integrate trip reduction through the updating of your comprehensive plan (e.g.,
parking, land use)?
Creating and maintaining an expedient transportation system is one of the main goals of the City's
comprehensive plan. Trip reduction reduces the need for costly infrastructure expansion and allows
tax dollars to be more effectively spent on a diverse transportation system with a variety of options
that is less costly to maintain. Additionally, trip reduction results in less pollution, creating a healthier
environment for our public.
Updates to the comprehensive plan are guided by policies. Crucial to land use development and
management is having high -capacity transportation corridors, public transportation services, mixed -
use design, and pedestrian friendly neighborhoods that all promote trip reduction.
Following is a summary of elements of the City of Spokane Valley Comprehensive Plan that pursue the
use of commute alternatives.
The GMA encourages efficient multimodal transportation systems that are consistent with the land
use assumptions in the Comprehensive Plan,
The U.S. Census Bureau tracks how Spokane Valley residents travel to work —a statistic known as
mode share. As shown in Figure 22, 80.4% of Spokane Valley residents drove to work alone (SOV),
while an additional 10.7% carpooled (HOV, 3.1% of Spokane Valley workers rode public transit to
work. Of the remaining 5.8% of workers who reside in Spokane Valley, most worked from home while
others walked, biked, took taxis, rode motorcycles, or used other means.
Pedestrian Facilities
Residents and visitors in Spokane Valley walk as part of their daily travel for many reasons. Children
attending school, commuters taking the bus or connecting with a carpool to get to work, and senior
citizens making midday trips all require safe pedestrian amenities. Sidewalks, crosswalks, curb ramps,
and small curb radii are all key features in creating a safe and welcoming environment for people to
walk. Furthermore, research suggests that people are more likely to walk to their destinations when
those destinations are within a reasonable walking distance and when the trip offers an engaging and
aesthetically pleasing, strolling environment. To that end, providing buffers between sidewalks and
lanes of traffic, such as landscaping or on -street parking, can also increase safety and comfort for
pedestrians, particularly on arterial streets.
Existing Bicycle Facilities
Similar to sidewalks, bicycle facilities are an important element in the transportation network that
provide a safe and identifiable bicycling environment. Bicyclists in the Spokane Valley can utilize a
variety of facilities, including shared -use paths, bike lanes, and bike friendly routes to reach their
destination.
CTR Plan/Implementation Plan Update: 2020-2024
Increasing Bicycle and Pedestrian Connectivity
Many residential streets do not have curbs, gutters, or sidewalks. While some streets are low -volume
and may not need these features, key access routes to schools, transit stops, and civic buildings could
benefit from enhancements.
Spokane Valley has a strong pedestrian and bicycle plan. The City has been aggressively expanding the
trail network by leveraging regional and federal funding.
Public Transit
Public transit, provided by STA via buses and vans, serves as a key component of the transportation
network that connects residents with employment centers, public places, and regional destinations.
Many Spokane Valley residents and employees use public transit for trips around and outside of the
City. These routes serve 7,000 riders per day during the week and cover most of Spokane Valley's
major destinations, including the Spokane Valley Mall, the University Shopping Center, the Valley
Hospital Medical Center, the Argonne Village Shopping Center, the Spokane Industrial Park, and many
area schools.
In addition to growth in vehicle traffic, there is also expected to be significant growth in pedestrian,
bicycle, and transit usage in the future. In fact, due to the planned expansions of the non -auto
infrastructure, we anticipate somewhat higher growth rates for non -auto modes compared to auto
traffic, which is consistent with the expectations of Horizon 2040, the SRTC's long range
transportation and land use vision.
Overall, it is the City's policy to consider strategies such as transportation demand management,
access restrictions, design modifications, transit enhancements, and intelligent transportation
systems prior to adding new lane capacity to the system, particularly for single -occupancy vehicles.
Adopted Goals and Policies in the Comprehensive Plan Related to Commute Trip Reduction:
T-G5 Maintain and enhance a comprehensive multimodal transportation system that promotes,
supports, and improves the safe, efficient, and reliable movement of people, vehicles, and goods. The
following Land Use Goal and Policies align with commute trip reduction goals.
T-P6 Work collaboratively with developers to ensure that areas experiencing new development are
well served by motorized and non -motorized transportation options.
T-P10 Develop a citywide trail system that provides improved access and linkages between Spokane
Valley's existing trails, neighborhoods, and community amenities.
T-P13 Evaluate opportunities to improve multimodal connectivity in all transportation planning
projects.
T-P15 Encourage all Commute Trip Reduction employers in the City to achieve travel reduction goals.
4I
CTR Plan/Implementation Plan Update: 2020-2024
L T-P19 Coordinate with Spokane Regional Transportation Council (SRTC) and Spokane Regional Clean
Air Agency on actions to reduce vehicle air pollution emissions through regular vehicle inspections
and to lobby federal agencies for appropriate air pollution standards that balance public health and
economic growth.
T-P20 Consider evaluating multimodal level of service for citywide planning efforts, particularly
focusing on the quality of pedestrian, bicycle, and transit facilities.
LU-P8 Ensure that neighborhoods are served by safe and convenient motorized and non -motorized
transportation routes.
LU-P16 Maximize the density of development along major transit corridors and near transit centers
and commercial areas.
Lastly, the City has adopted a Bike and Pedestrian Master Program and created a connected system of
bikeways and sidewalks/paths to allow bike riders and pedestrians to move easily about the City.
Land use and transportation conditions
How do existing and future anticipated land -use and transportation conditions affect CTR worksites?
The City of Spokane Valley has identified several CTR related projects as a priority in the upcoming
years. Council has adopted the City's Six Year Transportation Improvement Program (TIP) 2020-2025
which identifies eight projects that will provide infrastructure improvements including sidewalks and
multi -use paths. The cost of these projects is $828,000.
Financial plan
What are the anticipated funding sources and amounts for local trip reduction, including grants and
local funding?
The CTR program in the City of Spokane Valley is administered by Spokane County through an inter -local
agreement. State funding is allocated and based on the approved state budget and on how many
affected worksites are in the City of Spokane Valley. In addition, Spokane County secures CMAQgrants
to help enhance and maintain the CTR program and will continue to apply for the grants when available,
approximately every three years.
The following is a list of identified projects in the City's Six Year Transportation Improvement Program,
including costs and funding sources.
S
CTR Plan/Implementation Plan Update: 2020-2024
Full Funded Projects
Appleway Trail
Knox Avenue Sidewalk
Mission Avenue Sidewalk
Wellesley Ave. Sidewalk
Wilbur Road Sidewalk
Adams Road Sidewalk
Conklin Rd Sidewalk
Ella Rd Sidewalk
Total
City Other Outside Funding Sources
$ 6,000 $ 39,000 CMAQ and STBG
$ 1,000 $ 5,000 CDBG
$ 8,000 $ 33,000 TIB
$ 10,000 $ 7,000 Safe Routes to School
$ 1,000 $ 5,000 CDBG
$ 89,000 $ 356,000 TIB
$ 8,000 $ 68,000 CDBG
$ 39,000 $ 315,000 CDBG
$ 162,000 $ 828,000
GTEC report (if your jurisdiction has a designated GTEC)
Are you continuing to implement?
Optional: Describe the (a) strategies, (b) land use and transportation conditions, (c) population and
employment demographics, and (d) financial plan, and how they differ from those in the CTR plan.
N/A
What specific policy, service changes and land -use steps will be accomplished during this period for the
GTEC area?
N/A
Regional transportation planning organization CTR plan review
❑ Recommended
❑ Not recommended
RTPO comments:
6 I CTR Plan/Implementation Plan Update: 2020-2024
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 12, 2020 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Motion Consideration: Interlocal Agreement for Commute Trip Reduction
GOVERNING LEGISLATION: RCW 70.94
PREVIOUS COUNCIL ACTION TAKEN:
• The Council authorized the City Manager to execute interlocal agreement:
o C11-146 on September 13, 2011,
o C13-155 on August 27, 2013,
o C15-151, on December 29, 2015, and
o C17-177 on December 12, 2017.
• May 5, 2020 Administrative Report that addressed the CTR Interlocal Agreement.
BACKGROUND: The attached interlocal agreement is between Spokane County and the City
of Spokane Valley. The agreement allows the Spokane County Commute Trip Reduction (CTR)
department to retain the City's state -issued CTR funds in return for developing, implementing,
and administering CTR plans and ordinances for all affected employers within the City of
Spokane Valley. The CTR Law was passed by the State legislature in 1991 to address traffic
congestion, air pollution and petroleum fuel consumption. The CTR Efficiency Act was passed
in 2006 requiring local governments in urban areas with traffic congestion to develop programs
that reduce drive -alone trips and vehicle miles travelled per capita. All employers with one
hundred or more full time employees are required to implement CTR programs and make good
faith efforts to achieving goals for reducing single -occupant vehicle trips. There are 19 affected
employers in Spokane Valley.
This agreement replaces the previous agreement, C17-177, which expired on June 30, 2019.
The agreement is for two years and expires on June 30, 2021. The agreement aligns with the
state budget cycle but each new agreement comes out a few months after the previous cycle
has ended. The County continues to provide services through the interim period.
There are no substantive changes from the previous agreement. The legal department has
reviewed the agreement.
OPTIONS: 1.) Authorize the agreement; 2.) request changes or more information; 3.) Have the
City assume responsibility for overseeing the CTR programs for all affected employers in the City.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and
execute the Interlocal Agreement Between Spokane County and the City of Spokane Valley
Regarding Commute Trip Reduction Implementation
BUDGET/FINANCIAL IMPACTS: The County would retain the City's state -appropriated funds
of $67,699.09. If the agreement is not approved, the City would have to dedicate these funds to
the CTR program and administer the CTR programs of all 19 affected employers in Spokane
Valley.
STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst
ATTACHMENTS: Interlocal Agreement
DRAFT
INTERGOVERNMENTAL AGREEMENT
Between Spokane County and the City of Spokane Valley
Regarding Commute Trip Reduction Implementation
THIS AGREEMENT, made and entered into by and between the City of Spokane Valley, a
municipal corporation of the State of Washington, having offices for the transaction of business at 10210
E. Sprague Ave, Spokane Valley, WA, 99206, hereinafter referred to as the "City" and Spokane County, a
political subdivision of the State of Washington, having offices for the transaction of business at West 1026
Broadway Avenue, Spokane, Washington, 99260, hereinafter referred to as the "County," jointly hereinafter
referred to as the "Parties."
WITNESSETH
WHEREAS, the Washington State Legislature has adopted legislation codified in RCW 70.94.521
through 555, the purpose of which is to improve air quality, improve transportation system efficiency and
reduce the consumption of petroleum fuels through employer -based programs that encourage the use of
alternatives to the single occupant vehicle for commute trips and reduce vehicle miles traveled (VMT); and
WHEREAS, RCW 70.94.527 requires counties containing urban growth areas and cities and towns
with "major employers," that are located within urban growth areas with a state highway segment exceeding
the threshold of one hundred person hours of delay or jurisdictions that are located in contiguous urban
growth areas, or are within an urban growth area with a population greater than seventy thousand people
that adopted an ordinance before the year 2000 or jurisdictions that are located in contiguous urban growth
areas, or contain a major employment installation in an affected county to develop ordinances, plans and
programs to reduce Vehicle Miles Traveled (VMT) and Single Occupant Vehicle (SOV) commute trips,
and thereby reduce vehicle -related air pollution, traffic congestion and energy use, and
WHEREAS, the County and each affected city within Spokane County have adopted Commute
Trip Reduction Ordinances and must implement a Commute Trip Reduction (CTR) Plan for all major
employers; and
WHEREAS, the Washington State Department of Transportation (WSDOT) Public Transportation
Division is responsible for administering funds on behalf of the state Legislature and is desirous of making
available to Spokane County certain funds and requiring Spokane County to enter into agreements through
the Interlocal Cooperation Act or by Resolution or Ordinance as appropriate with other jurisdictions, local
transit agencies, or regional transportation planning organizations to coordinate the development,
implementation and administration of CTR Plans and Ordinances as described in RCW 70.94.521-555.
WHEREAS, Spokane County has entered into an agreement with WSDOT under Agreement No.
PTD0130, hereinafter referred to as "WSDOT Agreement," pursuant to which Spokane County is eligible
to receive a reimbursable amount of funds which the County will distribute to itself and cities to implement
and administer CTR Plans and Ordinances; and
WHEREAS, Spokane County has allocated $67,699.09 to the City from the Agreement No.
PTD0130 which the City is now desirous of making available to the County to perform those tasks which
are the responsibility of the City.
NOW, THEREFORE, for and in consideration of the mutual promises set forth hereinafter, and
as authorized under chapter RCW 70.94.527 (5), the parties hereto do mutually agree as follows:
Page - 1
DRAFT
Section 1: PURPOSE
The County has entered into a WSDOT Agreement with WSDOT under which it will receive
$367,001 for two years. This funding is to be allocated to the County and cities within Spokane County for
their use in the implementation and administration of their CTR Plans and Ordinances. The County, based
upon an allocation formula established by the WSDOT, has determined that the City shall receive
$67,699.09 from the WSDOT Agreement from which it shall perform certain tasks. The City agrees to its
proportionate share of the monies made available to the County in the WSDOT Agreement and agrees to
allow Spokane County to retain its proportionate share in consideration of the County performing those
tasks as more particularly set forth in Attachment "A" attached hereto and incorporated herein by reference.
In conjunction with allowing the County to retain its proportionate share of monies, the City will execute
any and all necessary documents which may be required by WSDOT.
It is understood by the parties hereto, that in order for the County to perform those tasks as set forth
in Attachment "A" for the City, the County must perform certain tasks. Attached hereto as Attachment "B"
and incorporated herein by reference, is a listing of tasks which the City agrees to perform in conjunction
with the County performing those tasks set forth in Attachment "A."
Section 2: DURATION
The County agrees to provide those tasks set forth in Section 1 and complete performing such tasks
on or before June 30, 2021.
Section 3: TERMINATION
The parties agree that this Agreement may be terminated by either party for material breach of any
provision set forth herein, upon ninety (90) days advance written notice to the other party at the address set
forth hereinabove. Provided, however, the parties agree that any notification of termination shall set forth
the specific provision(s) for which such notification is being provided and additionally, advise that if such
default is cured within such ninety (90) day time frame, said termination notification shall be of no force
and effect. In the event of termination, the County agrees to provide to the City all written documentation
which it has completed to the date of termination under the terms of this Agreement. Additionally, the
County agrees to return to the City that portion of the monies set forth in Section 1 hereinabove, which has
not been expended by the county, prior to the date of termination, on the City's behalf in providing those
tasks as set forth in Attachment "A."
Provided, further, the parties recognize that the WSDOT in Agreement No. PTD0130, has retained
the right to unilaterally terminate all or a part of such contract if there is a reduction of funds from the
funding source. Accordingly, in the event that the WSDOT terminates all or part of the WSDOT Agreement
with Spokane County, and such action affects the allocation of funds by the County to the City herein,
and/or modifies the tasks to be performed hereunder, the parties will immediately meet to renegotiate the
provisions of this Agreement.
Section 4: DESIGNATION OF ADMINISTRATOR
The County hereby designated Ms. LeAnn M. Yamamoto, the Spokane County Transportation
Demand Management Manager, as its designee for the purpose of administering and coordinating the
County's responsibilities under the terms of this Agreement.
Page - 2
DRAFT
Section 5: ACQUISITION/DISPOSITION OF PROPERTY
The parties hereto agree that any real or personal property acquired by the County with those
monies made available to the County by the City under Section 1 hereinabove shall be and remain the sole
property of the County upon acquisition and/or termination of this Agreement.
Section 6: COMPLIANCE WITH LAWS
The County agrees to observe all applicable federal, state and local laws, ordinances and regulations
including, but no necessarily limited to, the Americans with Disabilities Act and chapter 49.60 RCW, to
the extent that they may have any bearing on performing those tasks for the City as set forth in Section 1
hereinabove. Additionally, the County agrees to comply with all applicable funding audit requirements of
WSDOT in conjunction with performing those tasks for the City. The County agrees to make available to
the City or its duly authorized representative during normal County business hours and all records which it
has kept in conjunction with providing those services for the City as set forth herein above.
Section 7: NOTICES
All notices or other communications given under this Agreement shall be considered given on the day
such notices or other communications are received when sent by personal delivery; or the third day following
the day on which the notice or communication has been mailed by certified mail delivery, receipt requested
and postage prepaid addressed to the other Party at the address set forth below, or at such other address as the
Parties shall from time -to -time designate by notice in writing to the other Party:
CITY:
COUNTY:
City Clerk
City of Spokane Valley
10210 E. Sprague Ave
Spokane Valley, WA, 99206
Board of County Commissioners
Spokane County Courthouse
1116 West Broadway Avenue
Spokane, Washington 99260
Section 8: HEADINGS
The section headings in this Agreement have been inserted solely for the purpose of convenience
and ready reference. In no way do they purport to, and shall not be deemed to, define, limit or extend the
scope or intent of the sections to which they appertain.
Section 9: MODIFICATION
No modification or amendment of this Agreement shall be valid until the same is reduced to writing
and executed with the same formalities as this present Agreement.
Section 10: ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the Parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist
Page - 3
DRAFT
or to bind any of the Parties hereto. The City has read and understands all of this Agreement, and now states
that no representation, promise or agreement not expressed in this Agreement has been made to induce the
City to execute the same.
Section 11: LIABILITY
The County shall indemnify, defend and hold harmless the City, its officers and employees from
all claims, demands, or suits in law or equity arising from the County's intentional or negligent acts or
breach of its obligations under the Agreement. The County's duty to indemnify shall not apply to loss or
liability caused by the intentional or negligent acts of the City, its officers and employees.
The City shall indemnify, defend and hold harmless the County, its officers and employees from
all claims, demands, or suits in law or equity arising from the City's intentional or negligent acts or breach
of its obligations under the Agreement. The City's duty to indemnify shall not apply to loss or liability
caused by the intentional or negligent acts of the County, its officers and employees. If the comparative
negligence of the Parties and their officers and employees is a cause of such damage or injury, the liability,
loss, cost, or expense shall be shared between the Parties in proportion to their relative degree of negligence
and the right of indemnity shall apply to such proportion.
Where an officer or employee of a Party is acting under the direction and control of the other Party,
the Party directing and controlling the officer or employee in the activity and/or omission giving rise to
liability shall accept all liability for the other Party's officer or employee's negligence.
Each Party's duty to indemnify shall survive the termination or expiration of the Agreement.
Each Party waives, with respect to the other Party only, its immunity under RCW Title 51,
Industrial Insurance. The Parties have specifically negotiated this provision.
Section 12: ANTI -KICKBACK
No officer or employee of the City, having the power or duty to perform an official act or action related
to this Agreement shall have or acquire any interest in the Agreement, or have solicited, accepted or granted a
present or future gift, favor, service or other thing of value from or to any person involved in the Agreement.
Section 13: VENUE STIPULATION
This Agreement has been and shall be construed as having been made and delivered within the
State of Washington. This Agreement shall be governed by the laws of the State of Washington both as to
interpretation and performance. Any action at law, suit in equity or judicial proceeding for the enforcement
of this Agreement, or any of its provisions, shall be instituted only in courts of competent jurisdiction within
Spokane County, Washington.
Section 14: COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which, when so executed
and delivered, shall be an original, but such counterparts shall together constitute but one and the same.
Section 15: SEVERABILITY
If any parts, terms or provisions of this Agreement are held by the courts to be illegal, the validity
of the remaining portions or provisions shall not be affected and the rights and obligations of the Parties
Page - 4
DRAFT
shall not be affected in regard to the remainder of the Agreement. If it should appear that any part, term or
provision of this Agreement is in conflict with any statutory provision of the State of Washington, then the
part, term or provision thereof that may be in conflict shall be deemed inoperative and null and void insofar
as it may be in conflict therewith and this Agreement shall be deemed to modify to conform to such statutory
provision.
Section 16: RCW 39.34 REQUIRED CLAUSES
A. PURPOSE: See Section 1.
B. DURATION: See Section 2.
C. ORGANIZATION OF SEPARATE ENTITY AND ITS POWERS: No new or separate legal or
administrative entity is created to administer the provisions of this Agreement.
D. RESPONSIBILITIES OF THE PARTIES: See Agreement provisions.
E. AGREEMENT TO BE FILED: The City shall file this Agreement with its City Clerk. The County
shall file this Agreement with its County Auditor or place it on its web site or other electronically
retrievable public source.
F. FINANCING: See Section 1.
G. TERMINATION: See Section 3.
H. PROPERTY UPON TERMINATION: See Section 5.
IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day
and year as noted below.
CITY OF SPOKANE VALLEY BOARD OF COUNTY COMMISSIONERS
OF SPOKANE COUNTY, WASHINGTON
Mark Calhoun, City Manager Chair
Approved by: Vice Chair
Office of the City Attorney Commissioner
ATTEST: ATTEST:
Christine Bainbridge, City Clerk Ginna Vasquez, Clerk of the Board
Date Date
Page - 5
DRAFT
Exhibit I
Funding Allocation Methodology
RCW 70.94.544 authorizes the CTR Board to determine the allocation of program funds made available
for the purpose of implementing CTR plans. The funding allocated for local implementation of CTR
activities in July 1, 2019 through June 30, 2021 is based on the 2019-2021 Commute Trip Reduction (CTR)
Notice of Award issued by WSDOT on July 2, 2019.
Page - 6
DRAFT
ATTACHMENT "A"
STATEMENT OF WORK
The County will:
1. Promote consistency within all affected local government jurisdictions within Spokane County,
while serving the City's specific needs.
2. Maintain and administer the City's CTR Ordinances and Plan.
3. Employ a full-time Transportation Demand Management Manager to administer the County's and
City's CTR Plans and Ordinances.
4. Take reasonable measures to identify and notify all affected employers within the City.
5. Assist each affected employer within the City in preparing a program and promoting the principles
of Transportation Demand Management (TDM) with the employer's employees.
6. Maintain an appeals process consistent with RCW 70.94.537(2)(e) by which major employers, who
as a result of special characteristics of their business or its locations would be unable to meet the
requirements of a commute trip reduction plan, may obtain a waiver or modification of those
requirements and criteria for determining eligibility for waiver or modification. Within 30 days
from the date of approval, submit to WSDOT the name and employer identification code for any
worksite that has been granted an exemption. Include information about the duration of all
exemptions and information on the type of modification granted.
7. Submit to WSDOT periodic progress reports summarizing the overall CTR implementation costs
incurred by the County and shall be reported in a format provided by WSDOT.
8. Provide WSDOT with a public hearing notice and copies of any proposed amendments to the CTR
ordinance, plan, and/or administrative guidelines within the first week of the public review period
and final copies of all actions within one (1) month of adoption.
9. Coordinate and administer baseline and measurement CTR employer surveys. Provide employer
survey assistance, training and state -supplied survey forms.
10. Notify WSDOT prior to sending any surveys to University of Washington for processing. The
notification must include the name of the worksite, employer identification code and type of survey
for each survey being submitted for processing. The notification shall be submitted as an electronic
spreadsheet via electronic mail. The County agrees to wait for confirmation from WSDOT prior to
sending or delivering the surveys for processing.
11. Provide WSDOT with updated lists of affected worksites and jurisdiction contacts on a periodic
basis or as requested by WSDOT. These updates will be submitted electronically in a format
specified by WSDOT.
12. Continue to monitor the programs of each of the affected employers in the City to determine
compliance with the CTR Ordinance and Plan. Complete annual review of employer CTR programs
Page - 7
DRAFT
including a determination as to whether the employer is acting in good faith to meet the goals
established by the CTR Law.
13. Provide on -going support to all employer designated Employee Transportation Coordinators
(ETCs) and assist ETCs in facilitating regular employer networking opportunities and obtaining
information necessary to perform their duties including information materials that explain a range
of measures and activities to encourage employee use of commute alternatives.
14. Market available services to affected employers to assist in accomplishing CTR goals.
15. Work collaboratively with and provide technical guidance and support to employers in developing
successful CTR programs.
16. Conduct at least one Basic ETC Training Course per year, using WSDOT-provided ETC Handbook
and other training materials reviewed and approved by WSDOT.
17. Provide employers with written information on basic requirements of the CTR ordinance and goals
set forth in approved CTR plans.
18. Attend transportation or health/benefits fairs at affected employer worksites to encourage high -
occupancy vehicle commuting and promote the employer's CTR program.
19. Design, construct and distribute worksite Commuting Options Boards. Provide professional
materials such as brochures, flyers, posters, newsletters, clip art and other tools to assist employer
implementation of worksite CTR programs.
20. Provide all affected employers with the WSDOT-approved "Program Description & Employer
Annual Report" form. Ensure completed reports are submitted by affected employers to meet
applicable deadlines.
21. Submit to WSDOT periodic invoices along with progress reports that accurately assess the progress
made by County, on behalf of City, in implementing RCW 70.94.521-555.
Report contents include:
a. Detailed summary of CTR events and projects, including implementation assistance provided to
affected employers within the City;
b. Actual total CTR expenditures used by the County for all state CTR funds expended by the
County during the previous quarter for the purpose of CTR implementation using WSDOT pre -
approved format;
c. Updated list of affected employers and worksites (electronic);
d. Total number of worksites by jurisdiction;
e. List of sites which have applied for exemptions or modifications;
22. Establish and maintain books, records, documents and other evidence and accounting procedures
and practices sufficient to reflect properly all direct and indirect costs of whatever nature claimed
to have been incurred and anticipated to be incurred solely for the performance of this Agreement.
Establish and maintain a separate "CTR Account" within Spokane County along with supporting
documentation such as payroll and time records, invoices, contracts, vouchers or products proving
in proper detail the nature and propriety of the charges.
Page - 8
DRAFT
23. Participate in local implementation of statewide CTR public awareness and recognition programs
developed by WSDOT.
24. Offer recommendations to the City for policies on parking and site design which will encourage
the use of alternative transportation modes.
25. Encourage employers to develop site designs and improvements to office and industrial sites that
promote the use of alternative transportation modes.
26. Assist WSDOT with CTR evaluation.
27. Serve as liaison between WSDOT and cities, towns, transit agencies and regional transportation
planning organizations for the purpose of RCW 70.94.521-555.
28. Continue applying for funding opportunities to further encourage the use of commute alternatives.
Page - 9
DRAFT
ATTACHMENT "B"
STATEMENT OF WORK
The City will:
1. Provide Spokane County with copies of any proposed amendments to the CTR Plan and Ordinance.
2. Provide Spokane County with copies of any CTR-related amendments to parking ordinances prior
to public review.
3. Develop, implement and maintain its own CTR Program as an affected employer or as otherwise
specified in the CTR Board Guidelines or RCW 70.94.521-555.
4. Reimburse the County for the services provided by this Agreement in an amount equal to the City's
share of the CTR funding as provided in RCW 70.94.544.
Page - 10
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: May 12, 2020 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Mental Health Crisis Stabilization Facility - Update
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: Administrative Report, Update October 29, 2019
BACKGROUND: The Spokane County Jail is often not equipped to treat individuals with mental
illness and drug addiction. Often times incarceration in the jail can exacerbate existing health
issues and the lack of treatment greatly increases the likelihood of reoccurrence of a physical
crisis that often includes criminal activity or the endangerment of others.
Ariane Schmidt, Regional Project Manager for the City of Spokane and Spokane County, has
been working with both entities on the creation of a Mental Health Crisis Stabilization Center to
divert qualifying individuals from the jail, provide the opportunity to stabilize their condition, enter
them into treatment, and manage their conditions to reduce recidivism, and thereby allow for more
productive lives from the participating individuals, and reduce the demand on emergency
responders, the jail, and the criminal justice system. Pioneer Human Services has been selected
as the provider of operation services, and Mr. Dan Sigler and Ms. Kirsten Gable will also be
available to partake in the discussion.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS: Unverified at this time.
STAFF/OTHER CONTACT:
Ariane Schmidt, Spokane Regional Project Manager
Kirsten Gable, Sapere Consulting, Pioneer Human Services Project Management
Dan Sigler, Spokane Regional Director, Pioneer Human Services
ATTACHMENTS: PowerPoint/Adobe Presentation
Mental Health Crisis Stabilization Facility
\oh) PIONEER
HUMAN SERVICES
`A CHANCE FOR CHANGE
Update to City of Spokane Valley
5/4/20
Agenda
■ Provide status update:
Design Progress
Permitting Progress
Programmatic Progress
Funding
Public Engagement
DRAFT 2
Design Progress: Site Plan
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Design Progress: Floor Plan
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Design Progress: Therapeutic Palette
Complies with County Facilities Standards
'LIEEER EASE CCLECF
GENERAL PAINT
ACCENT PAINT
yL ACCENT ; FLEXIBLE WALL PROTECT
DOOR FRAME PAINT
SOLID SURFACE
LAMINATE COUNTERTOPS
SOFT AND AIRY PALETTE
n
5
Design Progress: Renderings
MULTI -PURPOSE - SLEEPING AREA
n
6
MULTI -PURPOSE - LOUNGE AND DINING
n
7
MULTI -PURPOSE
8
1
9
Exterior Preservation
10
Estimated Construction Timeline — On Schedule
Programming
Schematic Design
Design
Development
Construction
Drawings
Ovuner Review/
Approval
IDeI iverab les
Owner Equip-
ment Selection
Permitting
Bidding
ContractsfAwards
Construction
User Group
Meetings
Executive Review
Meetings
Target Value De-
sign, (estimating)
JAN WARY
13 20 27
Program
0
FEBRUARY
3 10 17 24
SD
MARCH
2 9 16 23 30
2020
APRIL
13 20
MAY
11 18
0`rc COIC:ill
DUNE
8 15 22
Q
"CI
DULY
6 13 20 27
A&E Design Development (DD) Documents
■ DD Available Upon Request
Drawings (71 pages)
Construction Specifications Volume 1 (332
pages)
Construction Specifications Volume 2 (734
pages)
Product Cut Sheets (HVAC, Plumbing, Lighting)
12
Permitting & Bid Progress
■ City of Spokane Permit Submission —June 5th
■ Spokane County Construction Bid —June 5th
■ Bid Award — Late June
■ Plan review/permit process Complete —Late June
■ Construction Begins —July
DRAFT 13
Memorandum of Understanding (MOU): Capital
• MOU Partners
County
City of Spokane
City of Spokane Valley
• MOU Purpose
Capital Budget from 3/17/20 BoCC Briefing
(Motion to include Diversion Holdover beds)
REVENUES
2017-2019 State Capital Fund Grant (No contract yet)
2019-2021 State Capital Fund Grant (No contract yet)
2019-2021 DOC Diversion Grant Provisio (Must be spent by
06/30/20)
Trueblood Capital Grant
To cover construction costs
not funded by State and 1/10th MH Set Aside
Trueblood capital grants. Total
Will include formula for EXPENDITURES
cost sharing calculation. A&E/Site Readiness
Will not include long-term Motor Pool Relocation
site maintenance costs. Construction
This will be a part of the Diversion Bed Construction Costs
ILA.
Office Furniture
Total
Underfunded Capital Construction Costs
$2,350,000net
$1,960,000net
$564,000
$1,860,000net
$90,000
$6,824,000
$636,501
$300,000
$6,785,455
$833,000
$500,000
$9,054,956
$2,230,956
Inter -local Agreement (ILA): Operating
Operational Budget Projections from 3/17/20 BoCC Briefing
(Motion to include Diversion Holdover beds)
OPERATING BUDGET - YEAR 1 PHS PROJECTED
(Spring 2021-Spring 2022)
RF\/FNIIFC
1/10th MH Set Aside (PHS services in ProvisioY2 until
facility opens)
DOC Operating Grant (Must be spent by 6/30/21)
Medicaid Reimbursement (ASAM 3.7 and IIP)
External Partner Contributions (still in
progress)
Municipality Fee ($20)
Total
$1,289,000
$760,000
$5,407,500
$200,000
$1,153,400
$8,809,900
EXPENDITURES
Salaries & Benefits $5,861,313
Maintenance & Operations $775,000
Medical Clearance $800,000
Spokane Interfund Service $30,000
Meal Contract with Detention Services $50,000
County Facility Maintenance $20,000
Total $7,536,313
$1,273,587
OPERATING BUDGET - YEAR 2 PHS PROJECTED
(Spring 2022 - Spring 2023)
REVENUES
1/10th Sales Tax Allocation
DOC Operating Grant -Renewal 2022 (No
guarentee of renewal)
Medicaid Reimbursement (ASAM 3.7 and IIP)
External Partner Contributions (still in
progress)
Municipality Fee ($20)
Carry over reserves year one
Total
EXPENDITURES
Salaries & Benefits
Maintenance & Operations
Medical Clearance
Spokane Interfund Service
Meal Contract with Detention Services
County Facility Maintenance
Total
$0
$760,000
$5,407,500
$200,000
$1,153,400
$1,273,587
$8,794,487
$5,861,313
$775,000
$800,000
$30,000
$50,000
$20,000
$7,536,313
$1,258,174
DRAFT 15
Programmatic Progress
• Department of Health (DOH) Licensure
Facility (Spokane County, NAC and PHS)
Programmatic (PHS)
• Recruiting Process
MHCSF Director recruited 8 months prior to opening
• Managed Care Organizations (MCO)
Negotiations
Initial meetings with MCOs will be held in the coming
weeks
• Precedence with other PHS facilities
Assemble internal PHS team to develop timeline
DRAFT 16
Services
■ MHCS WM IIP (formerly Diversion Holdover beds)
IIP (formerly
Diversion
1 Holdover beds)
16
35%
WM
14
30%
MHCS
16
35%
17
Public and Partnership Engagement Timeline
Aug Oct Dec Feb Apr Jun Aug Oct Dec Feb
Community Education and Partnership
Impacted Community Members
Media Outlets
Local
Government
First
Responders
Court Systems
Health Systems
Funding
Partners
Today
Regulatory Agencies
DRAFT 18
MHCSF Phase II: Projact Status R2piort
-
Phase II—Construction/Ramp —Up
Phase III —Operations eafifiliiness
1 I��nittiiatigqpn� anpd =-
usi'209) P 5 Mg- r 2
November 2019 — December 2020
January 2021— May 2021
Project
Scope
• Awarded the Trueblood capital grant in early March
and received clarification on DOC grant.
• Discussions with stakeholders on the program at the
facility have led to design inputs and changes.
• Facility Design Documents will be completed by the
end of May; weekly meetings throughout March and
April with the project team to complete the design
documents.
• Project Team has drafted a communication plan to
engage the community and other stakeholders.
Project • On track for completing Phase II on schedule.
Schedule
Project
Budget
• Awarded the Trueblood capital grant
• Next estimated cost of facility renovation will be
developed in early May
• Capital funding will include MOUs with municipalities
• Operating budget is not at risk; operational funding
will include municipal ILAs
Key — Project Status:
Not Started) On Held CI. -.ac< 4t Risk i ith Mitigation Strategy At Risk wi:h no Mitigatic
Project Risk
Stakeholder communication
MCO Negotiations
Proposed Scope/Budget from NAC
Construction Schedule
Category
Stakeholder
Cost
Scope/Cost
Schedule
Rank
High
High
Medium
High
Status
Open
Open
Open
Open
Phase II Project Deliverables Status Baseline Actual
Construction Documents out to Planned June 2020 June 2020
bid
Initiate MCO Negotiations Planned
Begin DOH License Process
(Facility)
Begin construction
Non -Medicaid Funding Secured
Municipal ILAs Completed
Director Hired
Operating Policies Constructed
Key Activities
Begin weekly design meetings
Awarded Trueblood Capital Grant
MHCSF Project Team Meeting
Staff transitioned out of Motor Pool
Recruiting Sourcing Kickoff
Facility Design Complete
Planned
Planned
Planned
Planned
Planned
Planned
Q1 2020
Q1 2020
May 2020
June 2020
Q2 2020 July 2020
May 2020
June 2020
Oct. 2020
Nov. 2020
Status Date
Complete 2/28/20
Complete 3/31/20
Complete 4/15/20
Planned
Planned 5/26/20
Planned 6/5/20
DRAFT 19
To:
From:
Re:
DRAFT
ADVANCE AGENDA
as of May 7, 2020; 10:00 a.m.
Please note this is a work in progress; items are tentative
Council & Staff
City Clerk, by direction of City Manager
Draft Schedule for Upcoming Council Meetings
Mav 19 2020, Study Session, 6:00 p.m.
1. Advance Agenda — Mayor Wick
Mav 26, 2020, Formal Meeting Format, 6:00 p.m.
1. PUBLIC HEARING: 2021-2026 TIP
2. Proposed Resolution 20-009 Adopting 2021-2026 TIP — Adam Jackson
3. Consent Agenda (claims, payroll, minutes)
4. Motion Consideration: BNSF Agreement — Bill Helbig
5. Motion: Bur. of Justice Assist. COVID-19 Emerg.Supplemental Funding Program —
6. Motion Consideration: Interlocal Agreement, CDBG — Mike Basinger
7. Admin Report: WSDOT Land Acquisition, Flora Road — Cary Driskell
8. Admin Report: Tourism Venues — John Hohman, Chelsie Taylor
9. Admin Report: Advance Agenda — Mayor Wick
10. Info Only: Department Monthly Reports
[*estimated
June 2, 2020, Study Session, 6:00 p.m.
1. Governance Manual Discussion — Chris Bainbridge, Cary Driskell
2. Pavement Preservation Program Update —Adam Jackson, Bill Helbig, John Hohman
3. Advance Agenda — Mayor Wick
June 9, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Wick
June 16, 2020, Study Session, 6:00 p.m.
1. Advance Agenda — Mayor Wick
June 23, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Info Only: Department Monthly Reports
June 30, 2020, Study Session, 6:00 p.m.
Oath of Office: Administered to New Police Chief
1. Advance Agenda — Mayor Wick
July 7, 2020, Study Session, 6:00 p.m.
1. Advance Agenda — Mayor Wick
[due Tue Mav 121
(5 minutes)
[due Tue Mav 191
(10 minutes)
(5 minutes)
(5 minutes)
(10 minutes)
M.Koudelka (10 min)
(10 minutes)
(10 minutes)
(45 minutes)
(5 minutes)
meeting 110 mins]
[due Tue May 26]
(20 minutes)
(15 min)
(5 minutes)
[*estimated meeting 40 mins]
July 14, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Council Goals & Priorities for use of Lodging Tax — Chelsie Taylor
3. Admin Report: Advance Agenda — Mayor Wick
July 21, 2020, Study Session, 6:00 p.m.
1. Advance Agenda
[due Tue June 2]
(5 minutes)
(5 minutes)
[due Tue June 9]
(5 minutes)
[due Tue June 16]
(5 minutes)
[due Tue June 23]
(5 minutes)
[due Tue June 301
(5 minutes)
[due Tue July 7]
(5 minutes)
(15 minutes)
(5 minutes)
1due Tue July 141
(5 minutes)
Draft Advance Agenda 5/7/2020 8:18:46 AM
Page 1 of 2
July 28, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Motion Consideration: Council Goals & Priorities for use of Lodging Tax —
3. Admin Report: Advance Agenda — Mayor Wick
4. Info Only: Department Monthly Reports
Chelsie Taylor
August 4, 2020, Special Meeting: Budget Workshop 8:30 a.m. — 2:30 p.m.
August 4, 2020, Study Session, 6:00 p.m. - Cancelled
August 11, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Wick
August 18, 2020, Study Session, 6:00 p.m.
1. Council 2021 Budget Goals — Chelsie Taylor
2. Advance Agenda
August 25, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Wick
3. Info Only: Department Monthly Reports
Sept 1, 2020, Study Session, 6:00 p.m.
1. Advance Agenda
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Aging & Long Term Care Update
Appleway Trail Amenities
Art Sculptures Placements
Artwork & Metal Boxes
CenterPlace Roof Replacement Bid Award
Comp Plan Amendments
Donation Recognition
Fee Resolution Cost of Service Analysis
Flashing Beacons/School Signage
Graffiti
Health District Re SV Stats
Mirabeau Park Forestry Mgmt.
Naming City Facilities Protocol
Park Lighting
PFD Presentation
SPEC Report/Update
St. Illumination (owners, cost, location)
St. O&M Pavement Preservation
Trunk or Treat
Utility Facilities in ROW
Vaping
Water Districts & Green Space
Way Finding Signs
[due Tue July 211
(5 minutes)
(10 minutes)
(5 minutes)
[due Tue July 281
[due Tue Aug 41
(5 minutes)
(5 minutes)
[due Tue Aug 111
(20 minutes)
[due Tue Aug 181
(5 minutes)
(5 minutes)
1due Tue Aug 251
(5 minutes)
Draft Advance Agenda 5/7/2020 8:18:46 AM
Page 2 of 2
SVPD Quarterly Report
St
1 Quarter 2020
➢ SCOPE
➢ Patrol
➢ Investigative Unit
Page 1 of 7
SCOPE
Sheriff's Community Oriented Policing Effort
Admin Hrs LE Hrs Total Hrs
Central Valley 132 155 287
East Valley* 573 708.5 1281.5
Edgecliff 433.5 53 486.5
Trentwood 363.5 256 619.5
University 729 159.5 888.5
West Valley* 815.5 152.5 968
3046.5 1484.5 4531
Volunteer Value at $30.46/hr $138,014.26
*Includes estimated volunteer service hours that are provided in the City of Spokane Valley.
These two locations cover both Spokane Valley and the unincorporated portion of the county.
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Patrol
• Average Patrol Staffing* per Shift
• Dayshift = 6.73
• Nightshift = 7.02
• Power Shift = 3.20
*Does not include supervisors, Traffic Unit, or School Resource Deputies.
Citizen Initiated CFS*
CFS Receiving Officer Response
Officer Initiated Incidents
Total Officer Involved Incidents
2018 2019 2020 % Change
`19 vs. `20
9,925
10,284
6,454 6,593
5,261 5,247
11,715 11,840
10,620
+3.27%
7,006 +6.26%
4,287 -18.30
11,293 -4.62
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Citizen Complaints
Six external complaints were received during the 1st
quarter of 2020 that included the following allegations:
o Two allegations of failure to perform duty
• Both were not sustained
o Two allegations of excessive force
• One not sustained
• One is still under investigation
o One allegation of sexual assault
• Exonerated
o One allegation of disrespectful demeanor
• Unfounded
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PATROL
• 5 Deputies CJTC Academy
• 6 Deputies currently in field training
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Spokane Valley Investigative Unit (SVIU)
• 253 Persons Charged
o 16 Booked
o 237 Charged by affidavit
• 500 felony and 234 misdemeanor charges
19 Search Warrants:
• 1 Residence
• 10 Vehicles
• 1 Jail property
• 1 Computer
• 3 Bank records
• 1 Pay Pal records
• 7 Cell phones
Seizures and Recoveries
• $13,028 in stolen property recovered
• One stolen firearm recovered
• Two firearms seized from felons
• $20,438 and 3 vehicles seized from drug dealers
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Controlled Substance Seizures
• 1.0 pound methamphetamine
• 2.0 pounds heroin
• 118 grams marijuana
• Numerous schedule III+ pills
Investigations:
• 2,010 Property crimes reviewed by SVIU detectives
• 669 Cases unassigned due to lack of leads/evidence
• 280 Cases under active investigation (90 carried over
from 2018)
• 812 Cases closed/settled by Patrol or by SVIU
detectives
• 411 Settled by Patrol
• 401 Settled by SVIU detectives
• 67 Investigations suspended due to lack of
leads/evidence
• 132 Potentially workable unassigned due to lack of
investigators
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