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2020, 06-09 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, June 9, 2020 6:00 p.m. Remotely via ZOOM Meeting 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Govemor Inslee's March 24, 2020 Proclamation concerning our recent State of Emergency, which waives and suspends the requirement to hold in -person meetings and provides options for the public to attend remotely, all meeting guidelines contained in the Governance Manual are hereby superseded until the Governor's order has been rescinded or amended. Therefore, effective immediately and until further notice, a live feed of the meeting will be available on our website and on Comcast channel 14. Public comments will be accepted via the following links and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: MAYOR'S REPORT: PROCLAMATION: 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on June 9, 2020, Request for Council Action Form Total: $2,773,452.64 b. Approval of Payroll for Pay Period Ending May 31, 2020: $520,251.33 c. Approval of Council Meeting Minutes of May 26, 2020 Regular Formal Format NEW BUSINESS: 2. Motion Consideration: Community Development Block Grant Interlocal Agreement — John Hohman, Mike Basinger [public comment] PUBLIC COMMENTS: Use the link above to sign up for oral public comments. The link will direct you to directions to sign up for oral public comments. This is an opportunity for the public to speak on any subject except those action items above, as public comments will be taken on those items where indicated. This is not an opportunity for questions or discussion. Remarks will be limited to three minutes per person. ADMINISTRATIVE REPORTS: 3. Potential Grant Opportunity-Pedestrian/Bike Safe Routes to School — Adam Jackson 4. Graffiti — Cary Driskell, Legal Intern Aziza Foster 5. Advance Agenda - Mayor Wick CITY MANAGER COMMENTS ADJOURNMENT Council Agenda June 9, 2020 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 9, 2020 Department Director Approval: IZ Check all that apply: consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER 05-20-2020 05-20-2020 05-20-2020 05-21-2020 05-26-2020 05-26-2020 05-27-2020 06-01-2020 06-03-2020 LIST VOUCHER NUMBERS 8735-8747 8748 50743-50782 50783-50802 50803-50807 50808-50821 50822-50842 50843-50861; 9873404 8749-8754 GRAND TOTAL: TOTAL AMOUNT $3,986.00 $468.00 $395,441.61 $162,932.53 $1,738.91 $45,522.68 $282,597.41 $1,874,395.50 $6,370.00 $2,773,452.64 #001 - General Fund 001.011.000.511, 001.013.000.513. 001.013.015.515. 001.016.000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.040.041. 001.040.042. 001.040.043. 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550. 001.090.000.595. Explanation of Fund Numbers found on Voucher Lists City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Engineering Economic Development Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Serv, General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Eco. General Gov't -Pavement Preser. 001.090.000.560. General Gov't -Social Services 001.090.000.594 General Gov't -Capital Outlay Other Funds: 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301—REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 —Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist 05/20/2020 11:56:22AM Voucher List Spokane Valley Page: 1 Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept 8735 5/20/2020 000566 AGING & LONG-TERM CARE EA WA 8736 5/20/2020 004002 ARC OF SPOKANE, THE 8737 5/20/2020 007838 BROGAN, APRIL 8738 5/20/2020 006581 COMUNIDAD CRISTIANA DE SPOKANE 8739 5/20/2020 001753 DINGUS, ZARECOR &ASSOC 8740 5/20/2020 007839 KOONCE, RACHEL 8741 5/20/2020 007846 KOZYAN, ELENA 8742 5/20/2020 006901 NORTH BY NORTHWEST RELAYS 8743 5/20/2020 007841 POPE, CHRISTINA 8744 5/20/2020 007842 SPENCER, DALE 8745 5/20/2020 007843 SPOKANE CORVETTE CLUB 8746 5/20/2020 007844 U-HIGH 2OTH REUNION COMMITTEE 8747 5/20/2020 006862 WHEATLEY, JILL PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARKS REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND PARK REFUND 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 001.237.10.99 Description/Account Amount CANCELLATION CANCELLATION CANCELLATION CANCELLATION CANCELLATION CANCELLATION REISSUE DEPO REFUND: MIRABEAU Total : REFUND: MIRABEAU Total : REFUND: MIRABEAU Total : REFUND: GREENACRI Total : REFUND: MIRABEAU Total : REFUND: MIRABEAU Total : SIT REFUND: GREAT R Total : CANCELLATION CANCELLATION CANCELLATION CANCELLATION CANCELLATION REFUND: MIRABEAU Total : REFUND: VALLEY MIS Total : REFUND: MIRABEAU Total : REFUND: MIRABEAU Total : REFUND: BROWNS P/ Total : 243.00 243.00 159.00 159.00 159.00 159.00 159.00 159.00 243.00 243.00 384.00 384.00 379.00 379.00 654.00 654.00 411.00 411.00 159.00 159.00 506.00 508.00 369.00 369.00 CANCELLATION REFUND: VALLEY MIS 159.00 Page: 1 vchlist Voucher List Page: 2 05/20/2020 11:56:22AM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8747 5/20/2020 006862 006862 WHEATLEY, JILL {Continued) Totai : 159.00 13 Vouchers for bank code : pk-ref Bank total : 3,986.00 13 Vouchers in this report Total vouchers : 3,986.00 I, the undersigned, do certify under penalty cf perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 2 vehtist Voucher List 05/20/2020 12:21:04PM Spokane Valley Page: — -.1 Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8748 5/20/2020 007840 LUKENBILL, RUTHANN PARK REFUND 001.237.10.99 CANCELLATION REFUND: VALLEY MIS 468.00 Total : 468.00 1 Vouchers for bank code : pk-ref Bank total : 468.00 1 Vouchers in this report 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 468.00 Page: vchlist Voucher List 05/2012020 1:18:20PM Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account 50743 5/20/2020 001107 ADVANCED TRAFFIC PRODUCTS 50744 5/20/2020 003078 ALLWEST TESTING & ENGINEERING 50745 5/20/2020 003274 EXCHANGE PUBLISHING LLC 0000026600 Amount 303.000.285.595 0285-WAVETRONIX 48,229.29 Total : 48,229.29 97162 314.000.143.595 PROFESSIONAL SERVICES 3,500.00 Total : 3,500.00 566203 314.000.143.595 ADVERTISING 566885 314.000.143.595 ADVERTISING Total : 71.10 67.50 138.60 50746 5/20/2020 001447 FREE PRESS PUBLISHING INC 50931 314.000.143.595 ADVERTISING 150.40 Total : 150.40 50747 5/20/2020 001875 STRATA INCORPORATED SP200098-IN 309.000.268.595 0268-MATERIALS TESTING 2,696.50 Total : 2,696.50 50748 5/20/2020 000780 UNION PACIFIC RR CO 90095682 303.000.313.595 CIP 0313: ENGINEERING REVIEW 1,054.84 Total : 1,054.84 50749 5/20/2020 003274 EXCHANGE PUBLISHING LLC 565670 303.000.259.595 ADVERTISING 54.75 Total : 54,75 50750 5/20/2020 001447 FREE PRESS PUBLISHING INC 50909 303.000.259.595 ADVERTISING 121.60 Total : 121.60 50751 5/20/2020 000648 ABADAN REPROGRAPHICS 115129 311.000 285 595 CIP 0285 PRINTING SERVICES 2,296.44 Total: 2,296.44 50752 5/20/2020 007637 COMMONSTREET CONSULTING LLC CSROW 20114 314.000.223.595 0223-RIGHT-OF-WAY SERVICES 807.76 Total : 807.76 50753 5/20/2020 002043 HDR ENGINEERING INC 1200266237 303.000.273.518 0273 - DESIGN SERVICES 7,215,55 Total : 7,215.55 50754 5/20/2020 000459 SPOKANE CO TITLE CO SP26547-53 303.000.205.595 CIP 0205 OWNER'S POLICIES 4,017.32 Total : 4,017.32 Page: vchtist 05/20/2020 1:18:20PM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice FundlDept 50755 5/20/2020 007845 CASSELL, BRADLEY 50756 5120/2020 007655 JOVI LLC 50757 5/20/2020 007698 SELLERS MASONRY INC 50758 5/20/2020 000958 AAA SWEEPING LLC 50759 5/20/2020 002562 CD'A METALS 50760 5/20/2020 003255 DAY WIRELESS SYSTEMS 50761 5/20/2020 002920 DIRECTV INC 50762 5/20/2020 007740 EVERGREEN STATE TOWING LLC 50763 5/20/2020 005474 FREIGHTLINER NORTHWEST 50764 5/20/2020 002201 HARBOR FREIGHT TOOLS 50765 5/20/2020 002518 INLAND PACIFIC HOSE & FITTINGS 50766 5/20/2020 002466 KENWORTH SALES COMPANY PARCEL 55061.9047 PARCEL 55061.9004-A PARCEL 55061.9004-B 67647 67648 604640 INV631914 37412952535 53698 PC001481567:01 917478 1046501-01 1O46501A 1046753 1046753-01 314.000.143.595 314.000.143.595 314.000.143.595 402.402.000.531 402.402.000.531 101.000.000.542 101.042.000.543 101.042.000.543 101.000.000.542 101.000.000.542 101.042.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 SPO1N4000744 101.000.000.542 DescriptionlAccount Amount C1P 0143; MOVING EXPENSES Total: CIP 0143: NONRESIDENTIAL ELIGIBLE Total : CIP 0143: REESTABLISHMENT EXPEN; Total : STREET SWEEPING STORM DRAIN CLEANING Total: VEHICLE REPAIR & MAINT SUPPLIES Total : TOWER RENTAL Total: CABLE SERVICE FOR MAINTENANCE Total : SERVICE FOR SANDER TRUCK Total : VEHICLE REPAIR & MAINT. SUPPLIES Total : SMALL TOOLS/MINOR EQUIPMENT: ST Total : VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHCILE REPAIR & MAINT. SUPPLIES Total : 9,240.00 9,240.00 8,347.13 8,347.13 3,494.99 3,494.99 52,484.30 37,398.36 89,882.66 76.65 76.65 216.57 216.57 74.24 74.24 333.51 333.51 143.55 143.55 53.34 53.34 4.70 73.96 9.82 17.16 105.64 VEHICLE REPAIR & MAINT. SUPPLIES 189.22 Page: vchlist Voucher List 05/20/2020 1:18:20PM Spokane Valley Page: T —3 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 50766 5/20/2020 002466 KENWORTH SALES COMPANY (Continued) SPOIN4019382 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 86.90 Total : 276.12 50767 5/20/2020 002203 NAPA AUTO PARTS 0538-977602 101.042.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 105.52 Total : 105.52 50768 5/20/2020 005049 PEDERSON, MICHAEL ROY APRIL 2020 101,042,000.542 DEAD ANIMAL REMOVAL. 750.00 Total : 750.00 50769 5/20/2020 001089 POE ASPHALT PAVING INC. 46430 101.042.000.542 STREET & STORMWATER MAINTENAN 119,521.92 46431 101.042.000.542 STREET & STORMWATER MAINTENAN 29,392.42 Total : 148,914.34 50770 5/20/2020 000709 SENSKE LAWN & TREE CARE INC. 9868157 402.402.000.531 895 CONTRACT MAINTENANCE 531.43 Total : 531.43 50771 5/20/2020 004099 SPOKANE VALLEY ACE HARDWARE 26993 101.042.000.542 SUPPLIES - STREET 38.56 Total : 38.56 50772 5/20/2020 001969 SUNSHINE DISPOSAL 1575083 101.042.000.542 TRANSFER STATION CPW APR 2020 244.72 Total : 244.72 50773 5/20/2020 003318 TACOMA SCREW PRODUCTS INC 24155997 101.042.000.542 SUPPLIES: STREET 10.76 Total : 10.76 50774 5/20/2020 000038 WASTE MANAGEMENT OF SPOKANE 0071750-1518-4 402.402.000.531 WASTE MGMT: VACTORING WASTE AF 1,706.27 Total : 1,706.27 50775 5/20/2020 007136 AMAZON CAPITAL SERVICES INC 1RT6-DKGT-3MVK 001.040.041.558 SUPPLIES: COVID 19 278.80 Total : 278.80 50776 5/20/2020 007671 HORROCKS ENGINEERS INC 55719 001.040.041.558 PROFESSIONAL SERVICES 1,437.50 Total : 1,437.50 50777 5/20/2020 000001 SPOKANE CO TREASURER 110100267 101.042.000.542 APRIL 2020 ENGINEERING 48,376.09 Total : 48,376.09 Page: vchlist Voucher List 05/20/2020 1:18:20PM Spokane Valley Page: 7 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 50778 5/20/2020 001903 SPOKANE TRAFFIC CONTROL INC 4997 101.043.000.542 TRAFFIC CONTROL: BRIDGE ATTREN- 2,220.00 Total: 2,220.00 50779 5/20/2020 001017 AVTECH SOFTWARE iNC 2020021103 001.090.000.518 ROOM ALERT 3 WI -El ENVIRONMENT A 169.71 GSPI-0000079843 001.090.000.518 ROOM ALERT ACCOUNT UPGRADE RE 199.95 Total : 369.66 50780 5/20/2020 003264 SHI INTERNATIONAL CORP B11760590 001.090.000.518 SOh I WARE LICENSES & MAINTENANC 44.81 Total : 44.81 50781 5/20/2020 000230 SPOKANE CO AUDITORS OFFICE APRIL 2020 001,040,043.558 RECORDING FEES 1,437.50 Total : 1,437.50 50782 5/20/2020 000001 SPOKANE CO TREASURER 14801432 001.090.000.566 1ST QTR 2020 LIQUOR/EXCISE TAX 6,448.20 Total : 6,448.20 40 Vouchers for bank code : apbank Bank total : 395,441.61 40 Vouchers in this report Total vouchers : 395,441.61 Page: -0-�- vchlist 05/21/2020 11:39:33AM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 50783 5/21/2020 000197 ACRANET 13905 001.018.016.518 EMPLOYEE BACKGROUND CHECKS 43.50 Total : 43.50 50784 5/21/2020 000746 EMPLOYMENT SECURITY DEPT 000-217156-00-2 502.502.000.517 1ST QUARTER 2020 UI TAX 4,855.47 Total : 4,855.47 50785 5/21/2020 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10251970 001.018.016.518 FLEX SPENDING ADMINISTRATION 392.00 Total : 392.00 50786 5/21/2020 004046 AMERICAN ONSITE SERVICES 337504 001,076,300.576 PORTABLE RESTROOMS AT PARKS 25.00 Total : 25.00 50787 5/21/2020 000795 EARTHWORKS RECYCLING INC. 363857 001.076.305.575 RECYCLING COLLECTION AT CENTER 27.50 Total : 27.50 50788 5/21/2020 001635 ISS FACILITY EVENT SERVICES 1463815 001.076.305.575 APRIL 2020 MONTHLY CLEANING AT C: 8,085.09 Total : 8,085.09 50789 5/21/2020 007741 REFRIGERATION SUPPLIES DIST 16250894-00 001.076.305.575 SUPPLIES FOR CENTERPLACE 45.30 Total : 45.30 50790 5/21/2020 000709 SENSKE LAWN & TREE CARE INC. 9868156 001.076.300.576 CONTRACT MAINT PARKS: APRIL 2020 63,630.03 Total : 63,630.03 50791 5/21/2020 003231 SHERWIN WILLIAMS COMPANY 0992-4 001.076.305.575 SUPPLIES FOR CENTERPLACE 81.50 Total : 81.50 50792 5/21/2020 000487 YMCA OF THE INLAND NW April 23 2020 001.076.302.576 OPERATING EXPENSES JAN - MAR 20: 10,472.11 April 23 2020 001.076.302.576 OPERATING EXPENSES NOV & DEC 2( 337.26 Total : 10,809.37 50793 5/21/2020 006767 ATLAS INTEGRATED 2019-13173 001.040.042.558 CONSULTING SERVICES 3,075.00 Total : 3,075.00 50794 5/21/2020 006328 KREM-TV 4-2020 SUMMARY BILL 001.040.042.558 ADVERTISING 18,000.00 Total : 18,000.00 Page: vchlist 05/21/2020 11:39:33AM Voucher List Spokane Valley Page: Bank code: apbank Voucher Rate Vendor Invoice Fund/Dept 50795 5/21/2020 000030 AVISTA 50796 5/21/2020 003122 CALHOUN, MARK 50797 5/21/2020 005012 SPOKANE CO ENVIRONMENTAL 50798 5/21/2020 000324 SPOKANE CO WATER DIST #3 50799 5/21/2020 000405 SPOKANE VALLEY PARTNERS 50800 5/21/2020 002259 MENKE JACKSON BEYER LLP 50801 5/21/2020 007678 RANDALL DANSKIN PS 50802 5/21/2020 004740 THOMSON REUTERS-WEST 20 Vouchers for bank code : apbank 20 Vouchers in this report April 2020 April 2020 May 2020 May 2020 May 2020 #1 2020 462 480 51007 842260845 001.076.300.576 101.042.000.542 001.013.000.513 001.076.302.576 402.402.000.531 001.090.000.560 001.013.015.515 314.000.143.595 001.033.099.518 001.013.015.515 Description/Account Amount UTILITIES: PARKS MASTER AVISTA API UTILITIES: CPW MASTER AVISTA Total : MONTHLY AUTO ALLOWANCE FOR 5/2 Total : SPOKANE CO SEWER CHRGS: MAY 20 Total : WATER CHARGES FOR MAY #1 Total : 2020 SOC SER/ECO DEV GRANT REIM Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES SUBSCRIPTION CHARGES Total : Total : 6,330.06 25, 727.15 32,057.21 400.00 400.00 1,605.93 1,605.93 136.78 136.78 7,883.81 7,883.81 89.00 4,471.25 4,540.25 6,400.38 6,400.38 838.41 Total : 838.41 Bank total : 162,932.53 Total vouchers : 162,932.53 Page: vchlist Voucher List Page: 05/2612020 12:23:41PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionfAccount Amount 50803 5/26/2020 003076 AMSDEN, ERICA Expenses 001.040.041.543 EXPENSE REIMBURSEMENT 56.35 Total : 56.35 50804 5/26/2020 007849 GARCIA ROOFING BLD-2020-1284 001.040.043.322 PERMIT REFUND: BLD-2020-1284 321.25 Total : 321.25 50805 5/26/2020 000252 LOWE`S BUSINESS ACCOUNT May2020 001.033.000.518 SUPPLIES: CITY HALL, PRECINCT, MAI 810.62 Total : 810.62 50806 5/26/2020 001792 WHITEHEAD, JOHN Expenses 001.090.000.517 EXPENSE REIMBURSEMENT 380.97 Total : 380.97 50807 5/26/2020 002651 WOODARD, ARNE Expenses 001.011.000.511 EXPENSE REIMBURSEMENT 9.20 Expenses 001.011.000.511 EXPENSE REIMBURSEMENT 64.40 Expenses 001.011.000.511 EXPENSE REIMBURSEMENT 96.12 Total : 169.72 5 Vouchers for bank code : apbank Bank total : 1,738.91 5 Vouchers in this report Total vouchers : 1,738.91 Page: �� vchlist Voucher List 05/26/2020 3:15:01PM Spokane Valley // Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 50808 5/26/2020 001944 LANCER LTD 50809 5/26/2020 007650 CONSTRUCTION SERVICES 50810 5/26/2020 000293 MORAN FENCE INC. 50811 5/26/2020 000662 NAT'L BARRICADE & SIGN CO 50812 5/26/2020 007262 PNW BUILDING FORENSICS LLC 50813 5/26/2020 000065 STAPLES ADVANTAGE 50814 5/26/2020 000334 ARGUS JANITORIAL LLC 50815 5/26/2020 007650 CONSTRUCTION SERVICES 50816 5/26/2020 002975 FREEDOM SALES AND SUPPLY LLC 50817 5/26/2020 000677 PAW 50818 5/26/2020 004437 COMMUNITY ATTRIBUTES INC 50819 5/26/2020 002975 FREEDOM SALES AND SUPPLY LLC 0477228 0477246 2167-2020 0042 1007587 10 3446418396 INV07351 2168-2020 2020217 1666 2825 2020218 001.040.043.524 001.076.000.576 001.033.099.518 001.016.016.521 001.040.043.558 001.033.099.518 001.040.043.558 001.033.000.518 001.033.099.518 001.033.000.518 001.040.043.558 001.040.312.558 001.033.000,518 Description/Account Amount BROCHURES RACK CARD Total : WALL REPAIR: VINYL WRAPPED PLYW Total : Total : Total : Total: Total : FENCE REPAIR AT PRECINCT SUPPLIES FOR INSPECTORS PROFESSIONAL SERVICES SUPPLIES FOR CPW JANITORIAL SVCS: CITY HALL, PRECIN Total : COUNCIL CHAMBERS WALL REPAIR Total : Total : Total : Total : Total : FLAG FOR CITY HALL PROFESSIONAL MEMBERSHIP APPLEWAY TRAIL ED STUDY FIRST AID SUPPLIES 168.80 171.50 340.30 1,505.73 1,505.73 841.25 841.25 73.83 73.83 16,687.12 16,687.12 15.12 15.12 9,714.84 9,714.84 7,920.63 7,920.63 149.20 149.20 75.00 75.00 3,531.25 3,531.25 6.74 6.74 Page: iZ vchlist Voucher List Page: Q� 05/26/2020 3:15:01PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice FundlDept DescriptionlAccount Amount 50820 5/26/2020 000324 SPOKANE CO WATER DIST#3 May 2020 #2 402.402.000.531 WATER CHARGES FOR MAY 2020 #2 383.19 Total : 383.19 50821 5/26/2020 000470 SPOKANE CO, FAIR AND EXPO CENTER 2020 105.000.000.557 2020 LODGING TAX GRANT REIMBURE 4,278.48 Total : 4:278.48 14 Vouchers for bank code : apbank Bank total : 45,522.68 14 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 45,522.68 Page: vchlist Voucher List Page: 05/27/2020 10:53:04AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 50822 5/27/2020 000648 ABADAN REPROGRAPHICS 115073 115322 303.000.259.595 309.000.305.594 CIP 0259 PRINT SERVICE CIP 0305 PRINT SERVICE Total : 797.18 155.54 952.72 50823 5/27/2020 003435 ALLPLAY SYSTEMS LLC 2020-053 309.000.304.594 0304-6X12 ARBOR 12,777.24 Total : 12,777.24 50824 5/27/2020 004278 ARCHITECTS WEST INC 10864 309.000.305.594 305-ENG &ARCHITECURAL 3,648.83 Total : 3,648.83 50825 5/27/2020 003274 EXCHANGE PUBLISHING LLC 5066888 309,000,305.594 ADVERTISING 75.84 5067438 309.000.305.594 ADVERTISING 72.00 566884 309.000.316.594 ADVERTISING 59.25 Total: 207.09 50826 5/27/2020 001447 FREE PRESS PUBLISHING INC 50930 309.000.316.594 ADVERTISING 134.40 Total: 134.40 50827 5/27/2020 001003 GEOENGINEERS INC 0164809 309.000.304.594 0304-MATERIALS TESTING 561.00 Total : 561.00 50828 5/27/2020 001875 STRATA INCORPORATED SP200095-IN 303.000.302.595 302/303 - MATERIALS TESTING 1,790.00 Total: 1,790.00 50829 5/27/2020 000842 WM WINKLER COMPANY PAYAPP 5 309.000.268.595 0268-CONSTRUCTION 179,498.55 Total : 179,498.55 50830 5/27/2020 007637 COMMONSTREET CONSULTING LLC CSROW 20113 303.000.275.595 0275/0313-RIGHT-OF-WAY SERVICES 4,702.72 Total : 4,702.72 50831 5/27/2020 007705 CT NORTHWEST KI042030 303.000.259.595 0259-SIGNAL CONTROLLER 2,679.48 Total : 2,679.48 50832 5/27/2020 000093 SPOKESMAN -REVIEW, THE 42365042020 106.000.000.537 ACCT42365ADVERTISING 1,824.88 Total : 1,824.88 50833 5/27/2020 003210 WEST CONSULTANTS INC. 013472 402.000.000.531 PROFESSIONAL SERVICES 6,629.68 Page: vchlist 05/27/2020 10 :5 3 :04A M Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice FundlDept 50833 5/27/2020 003210 003210 WEST CONSULTANTS INC. 50834 5/27/2020 003274 EXCHANGE PUBLISHING LLC 50835 5/27/2020 001447 FREE PRESS PUBLISHING INC 50836 5/27/2020 000648 ABADAN REPROGRAPHICS 50837 5/27/2020 000429 COFFMAN ENGINEERS 50838 5/27/2020 000917 GRAYBAR 50839 5/27/2020 000980 WESTERN SYSTEMS INC 50840 5/27/2020 000307 OFFICE OF THE STATE TREASURER 50841 5/27/2020 000090 SPOKANE CO INFO SYSTEMS 50842 5/27/2020 000308 SPOKANE CO PROSECUTING ATTY (Continued) 568032 568033 568034 568035 568036 50947 50951 50952 115105 20033214 9315683269 0000042849 0000042877 APRIL 2020 50319616 APRIL 2020 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.013.000.513 001.013.000.513 001.040.043.558 001.040.043.558 303.000.291.595 001.090.099.594 101.042.000.542 101.042.000.542 101.042.000.594 001.016.000.589 001.040.043.558 001.016.000.589 Description/Account Amount LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION CIP 0291 PRINT SERVICES PROFESSIONAL SERVICES Total : Total : Total: Total : Total : TRAFFIC - WIRE AND MULETAPE Total: SULLIVAN 1 MARIETTA TERMINAL CABI TS2-1 CABINET - SULLIVAN 1 MARIETTT Total : STATE REMITTANCE Total : COUNTY 1T SUPPORT APRIL 2020 Total : CRIME VICTIMS COMPENSATION REM Total : 6,629.68 24.00 103.50 99.00 118.50 15.01 360.01 64.00 25.00 73.10 162.10 578.96 578.96 1,560.00 1,560.00 522.03 522.03 1,490.31 21,291.59 22,781.90 23,458.48 23,458,48 17,083.53 17,083.53 683.81 683.81 21 Vouchers for bank code : apbank Bank total : 282,697.41 Page: 2�� vchlist 06/01/2020 3:08:55PM Voucher List Spokane Valley Page: Bank code : Voucher apbank Date Vendor Invoice 50843 6/1/2020 000322 CENTURYLINK 50844 6/1/2020 000652 OFFICE DEPOT INC. 50845 6/1/2020 003682 EPIC LAND SOLUTIONS INC 50846 6/1/2020 000001 SPOKANE CO TREASURER 50847 6/1/2020 002837 CENTRAL PRE -MIX CONCRETE CO 50848 6/112020 002562 CD'A METALS 50849 6/1/2020 000957 COBALT TRUCK EQUIPMENT 50850 6/1/2020 000422 DISHMAN DODGE INC 50851 6/1/2020 005474 FREIGHTLINER NORTHWEST 50852 6/1/2020 000917 GRAYBAR 50853 6/1/2020 002518 INLAND PACIFIC HOSE & FITTINGS MAY 2020 491766539001 0420-0857 42000738 51505395 3010666 604477 604533 609390 S22361 621873-1 621960-1 PC001482451:01 9315607448 9315627531 1046352 1046753-02 Fund/Dept 001.076.000.576 001.090.000.518 303.000.249.595 001.016.000.554 001.016.000.523 402.402.000.531 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.090.000.518 001.090.000.518 101.000.000.542 101.042.000.542 101.042.000.542 101.000.000.542 101, 000.000.542 Description/Account Amount 2020 PHONE SVCS: ACCT 509 Z14-002, Total : 10 WEB CAMERAS 0249-REAL ESTATE SERVICES Total ; Total: ANIMAL CONTROL SERVICES JUNE 20 MAY 2020 INMATE HOUSING DRAIN ROCK 10TH &ADAMS Total: Total : VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES Total : VEHICLE REPAIR & MAINT. SUPPLIES - Total VEHICLE REPAIR & MAINT. SUPPLIES - VEHICLE REPAIR & MAINT. SUPPLIES - Total : SUPPLIES: MAINTENANCE SHOP Total : SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total : 579.90 579.90 435.49 435.49 2,706.83 2,706.83 25,061.25 116,961.21 142,022.46 69.39 69.39 729.49 216.71 92.62 1,038.82 256.59 256.59 103.67 108.90 212.57 307.17 307.17 100.49 65.36 165.85 SUPPLIES: MAINTENANCE SHOP 318.54 HYDRAULIC HOSE 3,900.24 Page: C1� vchlist 06/01/2020 3:08:55PM Voucher List Spokane Valley (61 Page: Bank code : Voucher apbank Date Vendor Invoice Fund/Dept 50853 6/1/2020 002518 INLAND PACIFIC HOSE & FITTINGS 50854 6/1/2020 002466 KENWORTH SALES COMPANY 50855 6/1/2020 002203 NAPA AUTO PARTS 50856 6/1/2020 000662 NAT'L BARRICADE & SIGN CO 50857 6/1/2020 001546 NORCO INC 50858 6/1/2020 004099 SPOKANE VALLEY ACE HARDWARE 50859 6/1/2020 003318 TACOMA SCREW PRODUCTS INC 50860 6/1/2020 007159 THE HOME DEPOT PRO 50861 6/1/2020 007742 WHALEN TIRE SPOKANE INC (Continued) 1046753-03 1046969 SPOIN4028664 0538-980598 0538-984387 0538-984499 0538-984537 0538-984584 0538-984628 0538-984841 0538-985758 0538-986821 1007762 32843039602 27057 24156523 24156609 24157388 24157449 551395361 Description/Account Amount 101.000.000.542 101.000.000.542 101. 000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES CORLESS HYDRAULIC PUMP Total : VEHICLE REPAIR & MAINT. SUPPLIES Total : 001.090.000.518 VEHICLE REPAIR & MAINT. SUPPLIES 001.090.000.518 VEHICLE REPAIR & MAINT. SUPPLIES 101.042.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 001.090.000.518 VEHICLE REPAIR & MAINT. SUPPLIES 001.090.000.518 VEHICLE REPAIR & MAINT. SUPPLIES 001.090.000.518 VEHICLE REPAIR & MAINT. SUPPLIES 101.042.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES Total : 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.543 850361 101.042.000.542 SMALL TOOLS/MINOR EQUIP.: STREET Total : SUPPLIES: MAINTENANCE SHOP Total : SUPPLIES: STREET Total: SUPPLIES SMALL TOOLS/MINOR EQUIPMENT SUPPLIES SMALL TOOLS/MINOR EQUIPMENT Total : SUPPLIES FOR MAINTENANCE SHOP Total : 125.66 3,013.60 7,358.04 27.31 27.31 -19.60 107.92 30.62 112.55 62.32 90.17 48.05 37.18 57.17 526.38 490.05 490.05 494.75 494.75 47.00 47.00 19.01 382.82 32.84 239.29 673.96 140.42 140.42 BACKHOE (5-213) TIRES, WHEEL: SAN 2,168.52 Page: vchlist Voucher List Page: 06/01/2020 3:08:55PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 50861 6/1/2020 007742 007742 WHALEN TIRE SPOKANE INC (Continued) Total : 2,1 68.52 9873404 5/29/2020 000001 SPOKANE CO TREASURER 9290201762 001.016.000.5211 LE CONTRACT MAY 2020 1,714,674.00 Total : 1,714,674.00 20 Vouchers for bank code : apbank Bank total : 1,874,395.50 20 Vouchers in this report Total vouchers : 1,874,395.50 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page: 06/03/2020 3:26:31PM Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8749 6/3/2020 007853 BOSCHMA, NADINE PARK REFUND 001.237.10.99 CANCELLATION REFUND: MIRABEAU r 384.00 Total : 384.00 8750 6/3/2020 007851 CHENEY HIGH SCHOOL PARK REFUND 001.237.10.99 CANCELLATION REFUND: GREAT ROC 1,178.00 Total : 1,178.00 8751 6/3/2020 006796 FLORY, DIANA PARK REFUND 001,237.10.99 CANCELLATION REFUND: VALLEY MIS 159.00 Total : 159.00 8752 6/3/2020 007857 PRICKETT, CECILY PARK REFUND 001.237.10.99 CANCELLATION REFUND: FIRESIDE L( 500.00 Total : 500.00 8753 6/3/2020 007852 PROVIDENCE SACRED HEART PARK REFUND 001.237.10.99 CANCELLATION REFUND: GREAT ROC 3,725.00 Total : 3,725.00 8754 6/3/2020 005364 WANKER, AMANDA PARK REFUND 001.237.10.99 CANCELLATION REFUND: MIRABEAU P 424.00 Total : 424.00 6 Vouchers for bank code : pk-ref Bank total : 6,370.00 6 Vouchers in this report Total vouchers : 6,370.00 Page: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 9, 2020 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending May 31, 2020 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Council Total Gross: $ 305,821.58 $ 10,265.00 $ 316,086.58 Benefits: $ 191,921.28 $ 12,243.47 $ 204,164.75 Total payroll $ 497,742.86 $ 22,508.47 $ 520,251.33 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES SPOKANE VALLEY COUNCIL REGULAR MEETING FORMAL FORMAT Spokane Valley City Hall Spokane Valley, Washington May 26, 2020 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. Attendance: Councilmembers Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney Bill Helbig, City Engineer Mike Stone, Parks & Recreation Director Morgan Koudelka, Sr. Administrative Analyst Erik Lamb, Deputy City Attorney Adam Jackson, Planning/Grants Engineer Christine Bainbridge, City Clerk ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Councilmember Hattenburg, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a MAYOR'S REPORT: Mayor Wick mentioned a request for a signed letter of support from the Spokane Regional Transportation Council regarding their Electrification Grant and there were no objections from Council for the Mayor to sign the letter; said we got a letter of support from the Spokane Regional Transportation Council for our BUILD grant application; that we received a notice from Washington State Secretary of Commerce for the CARES Act funding so we got progress towards our $2.9 million allocation, in reimbursements; he noted our City's deadline for reimbursements is the end of October, whereas Spokane County has until the end of the year for reimbursement of their $91 million CARES funding. Councilmember Thompson said she checked with the Association of Washington Cities (AWC) and the reason is they want to make sure that all funds get sent out by October 31 by the cities because if it isn't, then they can shift it to other places or do something rather than return it the federal government; said she asked if there would be an opportunity to commit the funds because if there is a resurgence of the virus, we won't know that until late fall; and said there is no chance to extend that October 31 date. Mayor Wick also announced that Spokane County was approved last Friday to enter into Phase 2 which means restaurants can open with 50% and some retail can open also, all within certain guidelines. 1. PUBLIC HEARING: 2021-2026 Transportation Improvement Program — Adam Jackson Mayor Wick declared the public hearing open at 6:06 p.m., after which Mr. Jackson gave a synopsis of the projects in connection with this six -year Program. There were no public comments and Mayor Wick closed the public hearing at 6:14 p.m. 2. Resolution 20-009 Adopting 2021-2026 Transportation Improvement Program — Adam Jackson It was moved by Deputy Mayor Peetz and seconded to approve Resolution 20-009 adopting the 2021-2026 Six Year Transportation Improvement Program. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Regular Formal Council Meeting: 05-26-2020 Page 1 of 5 Approved by Council: DRAFT 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on May 26, 2020, Request for Council Action Form Total: $1,335,370.43 b. Approval of Payroll for Pay Period Ending May 15, 2020: $384,640.51 c. Approval of Council Meeting Minutes of May 12, 2020 Regular Formal Format It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 4. Motion Consideration: CenterPlace Roof Bid Award — Bill Helbig It was moved by Deputy Mayor Peetz and seconded to award the CenterPlace Roof Replacement Project CIP #0305 to Cano Roofing, Inc., dba Signature Roofing, in the amount of $607,484 plus applicable sale tax, and authorize the City Manager to finalize and execute the construction contract. After City Engineer Helbig explained the process for the bid award, Mayor Wick invited public comment. Ms. Barb Howard, Spokane Valley: asked why this wasn't corrected when this was built; mentioned that the roof was leaking bask in 2014 and said she hopes this will solve the problem. There were no other public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Bureau of Justice Assistance COVID-19 Emergency Supplemental Funding Program — Morgan Koudelka It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager or designee to apply for the Bureau of Justice Coronavirus Grant for those items identified above (i.e. Clorox Sanitation Station, PPE; SCSO Sanitation, Jail PPE, Jail Sanitation; Already incurred overtime and Future overtime; total $75,065). Mr. Koudelka explained about the grant opportunity, noting there is no match required. Councilmember Thompson asked how the allocation was determined as other cities of similar size were awarded more, and Thurston County was awarded less than $100.000. Mr. Koudelka explained that it's likely based on a variety of variables including population, poverty levels, crime, etc., and that he didn't pay attention to what other entities were allocated. It was noted there were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 6. Motion Consideration- Planning Commission Appointment — Mayor Wick It was moved by Councilmember Hattenburg and seconded to confirm the Mayoral nomination of Walt Haneke to the Planning Commission, effective immediately, to complete the unexpired term of Mr. Walton, which expires December 31, 2020. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. PUBLIC COMMENTS: Mr. Bob West, Spokane Valley: asked Council to reinstate the proclamations and council committee reports; said he realizes it was removed to expedite the meetings, but feels it should be reinstated to maintain transparency; said citizens have a right to be heard and shouldn't be governed by the length of a meeting; said he also appreciates the job staff and Council have been doing to keep citizens updated about the COVID-19 situation. Ms. Judy Bacon, Spokane Valley: said she is with a volunteer, nonprofit group that fully supports the Second Amendment while encouraging all citizens to support local communities to prevent the tragic effects of gun violence; she mentioned that the first Friday in June is Wear Orange day which is an effort to raise awareness of gun violence; said an average 100 Americans die daily from gun violence, and that Americans are twenty-five times more likely to die by gun homicide than people in other highly developed countries; and she thanked council for the time and for the commitment to public safety. Regular Formal Council Meeting: 05-26-2020 Page 2 of 5 Approved by Council: DRAFT Ms. Barb Howard, Spokane Valley: she mentioned RV's sitting around in the area of her property; said they are plugged into electricity and when there was a similar situation last year, it ended with a mobile home burning down; said she thought RVs could only be on property for thirty days; that she was told that someone said they are only in there playing video games; said there was a similar situation at Balfour Park with a motor home sitting there about three weeks; said the Valley is getting to look like junk; that she understands about the homeless, but feels her neighborhood is looking like a wrecking yard; on another topic said she thinks Mayor Wick should recuse himself on some topics since he has the newspaper The Current; said she doesn't want his paper in her mailbox; and she extended congratulations to Councilmember Haley on her previous award/certification. ADMINISTRATIVE REPORTS: 7. Washington State Department of Transportation Land Acquisition, Flora Road — Cary Driskell City Attorney Driskell went over some of the background of the efforts to purchase this Washington State Department of Transportation (WSDOT) property of 45.73 acres east of Flora Road and immediately north of the Spokane River; he also showed a brief video showing the area which included nice forestry and open meadows. Deputy Mayor Peetz said with WSDOT's $100 million revenue shortfall, she anticipates they would probably want to depart with this property sooner than later. Mr. Driskell said he feels confident we will have until the expiration of our initial six months to decide. Councilmember Haley said she also heard about WSDOT's shortfall, and since they have lost so much money, she asked if that would impact the grant. Mr. Driskell said those are unknowns but stated he feels this will be a tough year for grants; and that we will likely have a better idea about this situation by the end of summer 8. Pavement Preservation Program Update — Adam Jackson, Bill Helbig, John Hohman Deputy City Manager Hohman explained that this topic has been before various councils at least 47 previous times; he noted that the aforementioned idea of an Ad Hoc Committee has been put on hold so Council could further process the information. Mr. Jackson brought attention to slide 3 of the PowerPoint which gives a brief history of this issue since 2004; he highlighted the telephone utility tax initiated in 2008 as well as the solid waste collection fee in 2018; he noted the new StreetScan/StreetLogix software is efficient as well as one of the most user-friendly programs available; he mentioned the current road status as shown on slide 7, and emphasized that we want to keep our existing road conditions, and that the annual cost to do that remains at $10 million regardless of the PCI (pavement condition index) number. Mr. Jackson also went over some of the information on slide 8 which shows the street fund in green, our capital in gray, and grants in yellow; and stated that even with our current street revenue, there are not enough funds which makes future sustainable figures even more difficult to attain in these economic times. Mr. Hohman then went over some of the figures on slide 9 showing expenditures and average annual pavement management plan deficit of $4 million; went over the goals on slide 10 and said that he isn't sure there are any jurisdictions that can actually fund their goals; that over the last several years, Street Fund 101 has been in a precarious position; it had funding assistance by surplus funding in the past, along with the funds from the ever -declining telephone utility tax funds; he also noted some of the services covered under the maintenance work that is part of Street Fund 101. Beginning with Slide 12, Mr. Helbig showed the preliminary 2021 street fund 101 budget with estimated annual expenses of over $5.5 million, and then moved on to slide 13 showing the estimated fund deficit of $2.1 million. Mr. Helbig noted that next steps include more discussion on budgeting and economic forecasts, deficit spending in street fund 101, funding and level of service of the pavement management program, and the idea of an ad -hoc commission. Mr. Hohman added that there will be further discussions, including Finance Director's projected revenues report at next week's Council meeting; he also noted the budget workshop is scheduled for August 4; he mentioned that our road network is in good shape compared with our neighbors, but there are any challenges in keeping the roads in good shape; he noted it is dangerous to continue to use surplus money for these activities as they will likely dry up at some point, which could happen with our level of deficit, and that we don't want to have to come back and recommend which services to discontinue. Mr. Hohman said staff is open for comments and suggestions. Regular Formal Council Meeting: 05-26-2020 Page 3 of 5 Approved by Council: DRAFT Discussion included a suggestion from Councilmember Thompson to perhaps put the stated goals in priority order; there was talk about the bridge maintenance and repair program which is likely to take a big hit for 2023-2025; mention from Mr. Hohman that we are already deferring some items that other agencies tackled years ago who already have an inventory of exactly what they own. Mr. Hohman also noted we have contracts with WSDOT to maintain state highways so those expenses as well as signal street light maintenance are difficult to reduce. Councilmember Higgins agreed it is not a good idea to fund a shortfall from the general fund, especially now; and if the general fund isn't working, we need to look for a dependable source of revenues or we will see the roads slipping. Again, Mr. Hohman said that this will be discussed more in detail at the August 4 budget workshop; and that we try to have on -the -shelf projects and designs to gather any unused funding. Mr. Jackson added that grants are also getting more competitive. In conclusion, Mr. Hohman said that averages change over the years and this is an ongoing project which we will continue to study and report back; he also suggested that Mr. Jackson give Council a future presentation on surface treatments, perhaps once we are all back in Council Chambers. 9. Tourism Venues — John Hohman, Chelsie Taylor Mr. Hohman explained that it has been over a year since this was last discussed, and that the topic is new to Councilmember Hattenburg. Mr. Hohman gave the background of hiring CAI Community Attributes to develop a retail improvement strategy and action plan to analyze retail trade area and identify opportunities for retail growth. As shown in the PowerPoint, Mr. Hohman noted some of the retail categories in our area and which trades are lagging in our area; he noted the tourism strategy's three phases and what occurred as part of each phase; he noted we are currently in phase 3 which includes current tourism projects, wherein Council identified as areas to pursue, such as the Fairgrounds, Plantes Ferry, Ridgeline High School, and the CenterPlace West Lawn Expansion, which was ultimately funded as part of the 2020 budget and is currently under construction. Mr. Hohman noted that staff engaged Architects West to develop concepts and cost estimates for the Fairgrounds, the East Valley School District property, and Ridgeline High School; that staff coordinated with private property owners and others on the various concepts, that Spokane County developed a revised Plantes' Ferry concept; and we have re-engaged CSL (Conventions, Sports & Leisure International) to analyze new concepts in follow-up to their 2016 study. Mr. Hohman went over aspects of the options for the Fairgrounds, the Sports Complex which included modified Plantes' Ferry, and the Ridgeline High School Concept, followed in turn by Finance Director Taylor giving a financial analysis of each. Mr. Hohman also pointed out such things as a 'pay to play' sports complex, and changing the idea of a 12 field proposal at Plantes Ferry and Ridgeline High School, to eight triangular fields. Mr. Hohman said he realizes it has been a long time since we talked about this topic, and that there is a lot of information for Council's consideration; he also extended thanks to Spokane County Parks, Recreation and Golf Director Doug Chase as well as his staff and of their tremendous amount of work on this issue. Discussion included mention of the idea of building the fields in phases; that phased in fields means phased in revenues; mention from some Councilmembers of their first choice as the Fairgrounds; with added comment from Ms. Taylor that we would want to structure such agreement so as not to be involved in operations; discussion on the difficulty of finding revenue for road preservation, purchase of parkland, and building a sport complex; that the Fairgrounds would likely lose the least amount of money; that the tourism industry is hurting with the current economy; mention from Councilmember Woodard that using tourism funds is one idea but it would be another thing to commit general fund dollars for the next twenty years at $2 million annually, and even more difficult now; the idea of bonding; mention of purchasing a piece of land versus doing something with Plantes Ferry Park; and what does Council want to do and what can the City afford. Councilmember Haley said she believes the citizens would feel it would be irresponsible to make this kind of decision during the COVID-19 pandemic and that we may be in desperate need of money as well as Regular Formal Council Meeting: 05-26-2020 Page 4 of 5 Approved by Council: DRAFT others; that we don't want to create an emergency where one doesn't exist. Councilmember Thompson said she feels she could not support a structure outside our city limits and is leaning toward the Fairgrounds. Councilmember Woodard stated that he has always been a proponent for buying land for future use, but he doesn't see us buying the property near Ridgeline; that Liberty Lake has already zoned that area to encourage hotels and restaurants, and said we won't see the majority of the benefits from choosing Ridgeline. Deputy Mayor Peetz agreed that making this kind of decision and taking about making big purchases in today's climate is difficult as we have no idea of what the remainder of the year will bring, and she suggested the need to discuss this further, and not make a definitive decision now. Councilmember Higgins agreed there are too many unknowns; that we are in no hurry and we don't know the depth of the economy, adding that it will be a while before tourism comes back again; and he too suggested giving it more time. Councilmember Woodard suggested looking at this more during the August 4 budget workshop. City Manager Calhoun asked if Councilmembers were agreeable if staff returns later in 2020 and talks about this after the 2021 budget is adopted, as we will have more of a sense of the economy and the COVID- 19 pandemic; to perhaps discuss this in November or December after adoption of the 2021 budget. Councilmembers nodded in agreement. 10. Advance Agenda - Mayor Wick There were no suggested changes to the Advance Agenda. 11. Department Monthly Reports The Department Monthly reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS City Manager Calhoun noted the intent to begin the 2020 Outside Agency Process in early July; he stated that the Finance Department will be sending out letters to past applicants and past organization recipients, and that the City will also issue a press release. Mr. Calhoun noted that the City has been awarded $4.9 million through the CARES2 Act, to address COVID-19 events, and that the funding will be disbursed through a grant administered by the Department of Commerce, which agreement he said will be brought to Council for approval; and he noted staff is conducting research on what types of events are reimbursable. Mr. Calhoun also noted that several Sheriff's Deputies are coming up on their retirement, including Lt. Matt Lyons, who will be retiring the end of this week; and after hearing Mr. Calhoun's report about the upcoming retirees, Council extended congratulations to all upcoming retirees. Mr. Calhoun noted that Chief Werner also thanks the officers for their leadership and dedication. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:58 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Regular Formal Council Meeting: 05-26-2020 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 9, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Approval of Cooperation Agreement for Community Development Block Grant and Related Funds (HOME, AHTF, HHAA) GOVERNING LEGISLATION: Community Development Block Grant Program (CDBG) — Federal Department of Housing and Urban Development (HUD) 24 CFR § 570; Chapter 39.34 RCW PREVIOUS COUNCIL ACTION TAKEN: May 30, 2017 the City entered into a three-year agreement (2018, 2019 and 2020) to participate in the Spokane County CDBG/HOME Consortium; April 7, 2020 Admin Report to Council; April 28, 2020 Admin Report to Council; June 2, 2020 Admin Report to Council. BACKGROUND: On April 7, 2020, the City Council reviewed four options related to the City's participation in the CDBG program. After review of the four options, the City Council asked staff to contact Spokane County about the feasibility and logistics of entering into a joint agreement should the City chose to accept its entitlement. The City Council also concluded at the April 7 meeting that it was not interested in pursuing option 1 or option 3. On April 28, 2020, staff presented an overview of the discussions with Spokane County regarding becoming our own entitlement and entering into a joint agreement where the County would administer the City's program on our behalf. The key takeaway from the discussion is that a joint agreement would require a duplication in services and would result in increased administrative costs to oversee both programs. The duplications include: • The City would be required to produce and maintain a Consolidated Plan (5 year updates) • The City would be required to update an Annual Action Plan. • The City would be required to form and populate an advisory committee to review and process CDBG applications. • The City would be required to conduct applicant workshops. • The City would be responsible for financial reporting and responding to audits. • The County would still have oversight and administrative responsibilities as a joint participant. After discussions with Spokane County, it appears that a joint agreement is not appealing to Spokane County considering it would result in more staff resources to administer the program. Essentially, there are economies of scale that are obtained when participating as part of the urban county. Staff also shared the discussions about increasing the City's presence in the consortium. This included options for expanding how the City participates in the selection and funding processes conducted by the County through Community Services, Housing, and Community Development Division. A few other discussion points included: • Increase the consortium visibility on materials • Increase the number of Spokane Valley representatives on the advisory board • Increase the City's set -aside Council directed staff to collaborate with Spokane County to incorporate these possibilities into a revised cooperation agreement. Staff worked with representatives from Spokane County Housing and Community Services Division to discuss modifications to the cooperative agreement. Provided below is summary of Page 1 of 8 the cooperative discussion regarding considerations for the City's continued participation in the Urban County Consortium. Increase Identification Include all of the participating Cities and Towns Logo's and Mayors on pertinent documents. Create a web page on the County HCD site devoted specifically to Urban County Consortium members to include a brief description, logos and mayors from all participating Cities and Towns. Increase HCDAC Representatives Increase the number of Spokane Valley HCDAC representatives from 3 to 4 mayoral appointed members based on the city meeting the population threshold as per the current HCDAC by-laws. Note: This change would not be effective until the city population reaches 100,000 determined by the Office of Financial Management (OFM). Increase CDBG Set -aside Increase the set -aside from 20% to a higher percent based on April 2020 OFM April 1st population estimates (released in June 2020). Under this agreement, the set -aside would not be limited to city infrastructure projects but inclusive of all CDBG awarded projects or activities providing services to COSV residents to include: Infrastructure (including water districts located in the COSV); Public Services; Single Family Rehab; and other eligible activities. These applications would be subject to the competitive award process. Note: This change would not be effective until the 2022 Program Year (PY) as the City's current set aside of 20% would remain in place for the 2020 and 2021 PY's for the Barker Road Sewer Connection Assistance Program. CDBG Preliminary Funding Award Process Allow the City Council to weigh in on CDBG applications for projects or activities serving City residents. To facilitate this process, authorized City staff would have access to applications through the Spokane County Neighborly Portal for the purpose of viewing applications and preparing a list of projects and proposed funding amounts for presentation to the City Council for recommendations of support. These recommendations would be presented to the HCDAC by the COSV representatives during the preliminary allocation meeting in January. Note: This proposed change would not be effective until the 2022 Program Year as the current COSV set aside of 20% would remain in place for the 2020 and 2021 PY's for the Barker Road Sewer Connection Assistance Program. HOME Affordable Housing Program Award Process The Affordable Housing Program of Spokane County uses federal Home Investment Partnership (HOME) dollars and local recording fee dollars to further affordable housing in the Consortium. The HOME funds are based on a federal formula similar to CDBG. The recording fees for the program were authorized by Substitute House Bill 2060. In an effort to allow the City Council to weigh in on HOME applications for affordable housing developments located in the City, County HCD staff will forward HOME applications to City staff for the purpose of preparing a presentation to the City Council for a letter(s) of support. The letter(s) of support would be provided to County HCD staff to be presented along with the staff review(s) to the HCDAC during the Affordable Housing Program allocation meeting. Page 2 of 8 Following the April 28, 2020 Council meeting, additional thoughts and considerations regarding CDBG funding were raised. These additional considerations are being shared here including brief responses to those considerations. 1) Comparing CDBG allocation process to that of the LTAC Tourism funding. While the hotel - motel tax and the CDBG program both require recommending committees, these programs and their requirements are very different. The table below compares the two programs. Program Element Hotel -motel Tax CDBG Formal Plan Required No Yes — A multi -year plan is required to be developed with public input including: an assessment of Community Needs, a Housing Market Analysis and a Strategic Plan. The plan must be approved by HUD. Compliance with Federal Regulations Governing Grant Administration No Yes — The community (and its sub - recipient agencies) must adhere to federal regulations related to financial management and procurement requirements, environmental review requirements, federal labor standards, and fair housing standards for all funded and partially -funded projects. Also, the grantee is responsible for subrecipient monitoring for any agencies that receive pass through Federal dollars. Establishing and Administering a Competitive Grant Application Process Yes — A recommending committee is required. The committee must be composed of at least five persons appointed by City Council (two businesses collecting the lodging tax, two people involved in activities funded by this tax, and one elected city official who serves as chair). This committee generally only meets once per year. Yes — A recommending committee is required. The committee must be composed of appointed citizens and local professionals who either have specialization in grant administration or experience in serving low- and moderate -income populations. The number can vary. Some communities have two committees one for public service grant applications and one for capital and economic development grant applications. This committee generally meets 7 times a year. Annual Reporting Yes- Annual report of lodging tax expenditures including information about expenditures of lodging tax revenue and information about the projects funded as well as the impact on visitors to the City. Yes - The entitlement community is responsible for collecting performance data, compiling data, and imputing data to HUD on all individual projects and expenditures. Page 3 of 8 Program Element Hotel -motel Tax CDBG Financial Reporting Same report as listed under Annual Reporting. Responsible for all the accounting and financial management for all projects including: - submitting quarterly cash transaction reports to HUD - complying with audit requirements - monitoring expenditures - tracking program income and recaptured funds Audits Auditing of the lodging tax program falls within the City's regular annual financial and accountability audits by the State Auditor's Office. The City is responsible for any state or federal audit findings. A federal single audit is required to be completed by the State Auditor's Office annually. HUD conducts annual performance and financial review of CDBG program. The City would be responsible for reviewing subrecipients for compliance. Level of City Staffing City staff involved in the lodging tax award process are the Finance Director, the Deputy City Attorney, an Accountant, and an Accounting Technician. Activities are carried out only once per year for the grant award process and reporting while they are ongoing for grant reimbursements through the City's regular accounts payable process. It is estimated that it would take an additional 2-3 FTEs with experience in CDBG to administer the program. Additional staff time from finance would be required for quarterly reporting, subrecipient monitoring, and the grant award process as well as updates to the formal multi -year planning process. Funds Available for Administration No Yes — The CDBG program allows up to 20% of entitlement allocation to administer the program. Page 4 of 8 Program Element Hotel -m otel Tax CDBG Monitoring and Compliance The City is responsible for the accuracy of expense data and is required to submit this data to the state, but the state does not independently verify the information. The City would be responsible to HUD staff for demonstrating compliance with the CDBG program. Non- compliance can result in findings and other penalties such as repayment. HUD conducts regular monitoring visits which include in-depth analysis of the grant funds (similar to an audit) to ensure that the program is being conducted properly and in accordance with the CDBG Program Rules. The City would be responsible for monitoring the compliance of any subrecipients who are passed through CDBG dollars. 2) The estimate of staff expected to administer a CDBG program is based on a combination of the results of a January 2014 HUD CDBG entitlement analysis prepared by Van Ness Feldman and comparing other jurisdictions in Washington with similar characteristics and size. Based on this analysis, Spokane Valley could reasonably expect to employ an additional two to three full-time staff members to administer the grant, which may include a program administrator/director and program specialist(s). Currently, Spokane County has 4.5 FTEs and the City of Spokane has 18 FTEs to manage community services programs which include more than CDBG. 3) History of CDBG allocations within the City compared to funding we could potentially receive as our own entitlement. As our own entitlement, HUD estimates the City would receive approximately $650,000. Using the federal funding limits, the City may expect the following: $130,000 for administration (20%); $97,500 Human Services (15%); and $422,500 Capital Projects (65%). If the City used the total amount available for administration, the City would have $520,000 to allocate to sub -recipients. Since 2006 when the City joined the Consortium, the average amount of CDBG dollars allocated within the City has been $538,000. The chart below shows the history of CDBG allocations that can be attributed to the City or partners within the City. The chart is based on tables included in the letter from the County on January 31, 2020 (attached). It is important to note that other countywide human services like Lutheran Community Services, New Hope Resource Center, Salvation Army, Second Harvest, Northwest Fair Housing, Alliance Greater Spokane County Meals on Wheels may be used by City residents, and are not included in these dollars. Comparatively, the lodging tax award process had awarded an average of about $500,000 per year to an average of 9 applicants per year since 2003. Recent years' awards exceeded these averages due to the positive economic conditions experienced by the City during that time. Page 5 of 8 $900,000 60% $8a0,0ao $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $1ofl,000 $- 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 no City I nfrastocto r? Award sias9Partner Awards ris—?OO5.7019 Aver ?r r Cnnsortiurn TatAl 50% 40% 30% 20% 10% 4) HOME or HHAA dollars allocated to the City. On March 26, 2019 the funding options that are available for homelessness were presented to City Council, which included both the HOME and the HHAA programs. It is important to recognize these are two separate programs, but because of their close linkages to helping low and moderate income groups, are often managed by the same department. Since the April 28, 2020 City Council meeting, staff has been able to confirm that the City does not qualify for the HOME program by speaking with Christina Yamamoto, Senior Community and Planning Representative from HUD's Seattle Regional Office. The HOME formula includes: age of housing units, substandard occupied units, number of families below poverty rate, and population. Using this formula it was determined that the City is not eligible for HOME funds. As presented at the March 26, 2019 City Council meeting, a portion of HHAA funds could be directly allocated to the City. In order to access the HHAA fund, the City would need to create a homeless housing task force and a five-year homeless housing plan for its jurisdictional area consistent with statewide guidelines. The presentation also identified that the City may have been eligible for an estimated $550,000 in recording fees in 2019 if it ran its own program. The table below shows the projects within Spokane Valley that have used HOME and HHAA funds. Year Project Amount Awarded 2006 Catherine Johnson Ct Apts $700,000 2008 Appleway Court Apts $500,000 2009 Rockwell Apts $1,649,692 2012 Appleway Court II Apts $683,000 2012 Rockwell Apts Rehab $167,921 20191 Aspen Grove $652,444 20191 Mirabeau Townhomes $600,000 20191 Mirabeau Place $850,000 Total $5,803,057 1 2019 projects are recommendations by the HCDAC and have not been awarded Page 6 of 8 On June 2, 2020, staff presented for discussion the revised cooperation agreement for the City's continued participation in the Spokane County Consortium and the additional consideration regarding becoming its own entitlement. At that meeting, Council asked staff to provide additional detail regarding what it would take to create a new CDBG program within the City and additional detail about what the impact of becoming our own entitlement would have on the existing interlocal agreement for the Barker Road Homes Sewer Project. If the City decided to become an entitlement community, it is expected that a CDBG program would require the hiring of two new positions, one at Grade 14 and one at Grade 16. The total salary, payroll taxes, benefits, and training would be $238,664; attached is a budget worksheet on these two positions. Using the estimate from HUD for a potential allocation of $650,000, the City would be able to use a maximum of $130,000 for staff administration, which would leave $108,664 unfunded with no existing or projected revenue sources from which to draw. The need for these two positions would be immediate as their first and primary task would be to develop and receive approval of a Consolidated Plan and the Annual Action Plan consistent with federal requirements. The Consolidated Plan can be thought of as planning document for HUD identifying the City's goals and objectives of how the City would use the block grant to achieve national objectives. The Action Plan is the actual projects the City would fund if the grant was received. The development of these plans are similar to other public planning processes in that it requires a broad participation program including citizens, local governments, business leaders and service providers that assist low and moderate income people. A draft work plan to develop the initial Consolidated Plan and Action Plan is attached to provide Council the steps that would need to be completed prior to administering the CDBG program. This work plan does not contain the steps for administering the actual program. One other important consideration about the City accepting its entitlement status for the 2021- 2023 period is it presents a significant logistical obstacle. Using Spokane County as an example, they start the process of developing the Action Plan, an implementing piece of the Consolidated Plan, the year before it's due to HUD (see attached County CDBG 2019 Work Program). In order to identify CDBG projects for 2021, the City would need to hire staff with CDBG expertise to develop a Consolidated Plan, establish an advisory committee and create an Action Plan by August of 2020. It is not likely that these tasks could be completed within that timeframe. In regard to the existing interlocal agreement for the Barker Road Homes Sewer Project, it is expected that the City would keep the original intent of the agreement in place for 2021 and provide assistance to residents with sewer hookup fees. The interlocal agreement would need to be amended to specify a dollar amount because it currently references the City's set -aside to fund sewer hookup assistance and it assumes that the County CDBG staff would administer the program. It is unknown if the County would be willing to administer the program. If the County was willing to administer the program, the City would have to pay the County for the administration. In light of the necessary personnel, the start-up costs to become our own entitlement and the commitment to use CDBG funds for program year 2020 and 2021 to assist homeowners with connection charges for the Barker Road sewer project, staff recommends that we continue our participation with the Spokane County Consortium. We can monitor the new provisions and process through the 2021-2023 timeframe. If the agreement does not work as intended, we can further investigate becoming our own entitlement community for the next three year qualification period (2024-2026). If Council desires to become our own entitlement, staff recommends that City initiate this process in program year 2022. This would give the City one year to evaluate how the new arrangement is working and provide the needed time to complete the necessary steps to become our own entitlement for program years 2024-2026. Page 7 of 8 RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute the Cooperation Agreement for Community Development Block Grant and related Funds and continue participation in a deferred entitlement status as part of the Urban County for federal fiscal years 2021, 2022, and 2023. BUDGET/FINANCIAL IMPACTS: As noted above. STAFF CONTACT: John Hohman, Deputy City Manager; Mike Basinger, AICP — Economic Development Manager Chelsie Taylor, Finance Director ATTACHMENTS: Draft budget worksheet, Draft Work Plan for Initial Consolidated Plan Development, County CDBG 2019 Work Program; Spokane Valley participation letter template; Spokane County Resolution 20-0366; Cooperation Agreement for CDBG and HOME Funds Page 8 of 8 2021 Wage Benefit Payroll Tax for CDBG Employees Annual Salary FICA Medicare State Industrial Paid Family Leave PERS Retirement Medical Insurance Life Insurance Health Reimburs ement Total PR & Tax Benefits CDBG Specialist 3 83,028 5,148 1,204 270 123 10,677 25,998 714 750 44,884 CDBG Specialist 2 67,260 4,170 975 270 100 8,650 25,998 578 750 41,492 150,288 9,318 2,179 541 223 19,327 51,996 1,292 1,500 86,376 Total Salaries, Payroll Taxes and Benfits' Potential Training Costs Total cost for new employees 236,664 2,000 238,664 Community Development Specialist 3 (Grade 161 Positions allocated to this classification perform highly skilled professional community development work administering program areas or in a research analysis capacity with responsibility for a wide and varied cross section of project work. Employees within this position report to the division manager and are expected to be competent in both Block Grant and HOME Program planning and program administration work. Community Development Specialist 2 (Grade 14) Positions in this classification perform skilled community development planning work within a multi -functional community development department, either providing a wide range of planning services and technical assistance to grantees and/or administering a specifically assigned program(s) or function under the general direction of a division manager. 1: Salaries were assumed to be hired at mid -grade and the more expensive insurance option was selected. Draft Work Plan for Initial Consolidated Plan Development 1) Hire new staff with CDBG expertise 2) Coordinate with HUD on entitlement status 3) Develop Consolidated Plan a) Establish Technical Advisory Committee b) Collect and review data c) Public / agency engagement d) Develop goals and objectives e) Review goals and objectives f) Prioritize goals and objectives g) Identify standards and procedures for monitoring 4) Establish CDBG Advisory Committee a) Develop Advisory Committee Bylaws b) Advisory Committee Training 5) Develop Annual Action Plan a) Develop Applicant Training Workshop b) Public / agency engagement c) Hold Applicant Workshop d) Issue Request for Proposals e) Select projects 6) Issue Consolidated and Action Plan for Public Comment 7) Hold Public Hearing 8) Issue plans to HUD for approval County CDBG 2019 Work Program August 2018 08/26/2018 Publish 15-day public comment period for 2019 Project Year Objectives and Selection Criteria, Participation Plan. September 2018 09/13/2018 HCDAC Public Hearing to Finalize 2019 PY CDBG Program Objectives and Selection Criteria, Participation Plan. 09/18/2018 CDBG Program Objectives and Selection Criteria on BoCC Consent Agenda 09/23/2018 CDBG Request for Proposals Advertised (Published) / Advance notifications mailed. October 2018 10/01/2018 Issue Request for Proposals November 2018 11/19/2018 December 2018 Staff Begins Eligibility Review of Proposals & Preparation of Staff Reports 12/21/2018 January 2019 01/06/2019 Application Binders, Preliminary Reviews and Staff Reports to HCDAC Publish Consolidated Plan Amendment Process in newspaper 01/10/2019 HCDAC Meeting - Project Selection / Allocation 01/27/2019 Publish 30-Day Public Comment Period on 2019Annual Action Plan including projects recommended for funding. 01/30/2019 Environmental Review begins on 2019 recommended projects. February 2019 02/28/2019 Final Opportunity to Propose Amendments to Consolidated Plan for 2019 PY March/April 2018 03/07/2019 HCDAC Public Hearing on Draft 2019 Annual Action Plan and Preliminary Recommendations for 2019 projects 03/15/19 Environmental Review Competed 04/12/19 Request for Release of Funds from HUD June 2019 06/11/2019 Draft 2019 Annual Action Plan, Notice of Public Hearing in July Notice of Public Hearing on BOCC Agenda July 2019 07/01/2019 Anticipated Start of 2019 Program Year 07/08/2019 August 2019 2019 Annual Action Plan, Public Hearing BOCC Public Hearing 08/01/2019 2019 Annual Action Plan submitted to HUD for 45 Day Review (due 8/15/2019) October/November HUD announces awards to entitlements 2019. Sample Letter: Please Print on Official Municipality Letterhead REQUEST TO PARTICIPATE AS MEMBER OF SPOKANE COUNTY CONSORTIUM FOR COMMUNITY DEVELOPMENT BLOCK GRANT ENTITLEMENT AND RELATED FUNDING (HOME, AHTF - 2060, HOMELESS HOUSING ASSISTANCE ACT - HHAA) June 9, 2020 Spokane County Community Services, Housing, & Community Development Department 312 West 8th Ave., Fourth Floor Spokane WA 99204 Dear Ms. Torella: The municipality of Spokane Valley hereby officially chooses to participate as a member of the Spokane County Urban Consortium for the federal fiscal years of 2021, 2022, and 2020. Sincerely, Signature Mark Calhoun City Manager No.20-0366 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON APPROVING A SET -ASIDE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ENTITLEMENT FUNDS FOR FEDERAL FISCAL YEARS 2021, 2022, AND 2023 TO THE CITY OF SPOKANE VALLEY AS A CONDITION OF PARTICIPATING IN SPOKANE COUNTY'S REQUALIFICATION AS AN URBAN COUNTY RESOLUTION WHEREAS, the Board of County Commissioners of Spokane County, pursuant to the provisions of RCW, Section 36.32.120(6) has the care of County property and the management of County funds and business; and WHEREAS, the United States Department of Housing and Urban Development (HUD) has the authority to make available to counties, funds for community development purposes pursuant to various federal laws including CFR Title 24, Chapter V, Part 570 CDBG (Community Development Block Grants); and, HOME Investment Partnership Program, under 24 CFR Section 92.150; and WHEREAS, Spokane County has been notified by HU❑ that Urban County requalification is necessary for the award of 2021 through 2023 CDBG and HOME Investment Partnerships (HOME) funding; and WHEREAS, the amount of CDBG funds to which the County may be entitled is in part dependent upon the population of the other CDBG eligible cities and towns which elect to participate in the CDBG and HOME Entitlement Programs with Spokane County; and WHEREAS, pursuant to the level of CDBG funds appropriated to HUD, Spokane County intends to establish a set -aside based on Washington States Office of Financial Management (OFM) 2020 Population Estimate; and WHEREAS, the City of Spokane Valley and the Community Services, Housing and Community Development (CSHCD) Department, have agreed to implementing additional administration improvements, including Interlocal Agreement revisions, adding participating cities and towns logos on all CDBG plans and other related documents, and the coordination of CDBG and HOME projects being considered for funding with key staff; and NOW, THEREFORE, BE IT HEREBY RESOLVED, by the Board of County Commissioners of Spokane County that the City of Spokane Valley's request to establish a set -aside within the CDBG Program is approved, BE IT FURTHER RESOLVED, that this resolution constitutes authority for the Chair of the Board, or a majority of the Board of Spokane County Commissioners, the Chief Operating Officer, the Chief Budget Officer, or the Chief Executive Officer, in other than an open meeting, to agree and are authorized to approve to the set -aside request for federal fiscal years 2021, 2022, and 2023 for the City of Spokane Valley. Page 1 of 2 PASSED AND ADOPTED this 211? PA. day of ATTEST: , 2020. BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON Al French, C osh Kerns, ice -Chair osh ice -Chair (11trn na Vasquez, Clerk of the B.T. j Mary L. Page 2 of 2 � Commissioner DRAFT COOPERATION AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT AND RELATED FUNDS (HOME, AHTF, HHAA) THIS AGREEMENT, made and entered into by and between Spokane County (hereinafter called the County) and the City of Spokane Valley (hereinafter called the City). WITNESSETH WHEREAS, pursuant to Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964, the Fair Housing Act, Section 109 of Title I of the Housing and Community Development Act of 1974 and other applicable laws, Spokane County is entitled to receive Community Development Block Grant (CDBG) funds for federal fiscal years 2021, 2022, and 2023; and WHEREAS, the amount of CDBG funds to which the County may be entitled is in part dependent upon the population of other CDBG eligible applicant cities and towns which by this Agreement elect to participate in the CDBG and HOME Entitlement Program with the County; and WHEREAS, the purpose of this Cooperation Agreement, which is entered into pursuant to, and in accordance with the State Interlocal Cooperation Act, RCW 39.34 is to plan for, and administer the CDBG Program and the HOME Investment Partnership Program (HOME). NOW, THEREFORE, in consideration of the mutual promises made herein and the mutual benefits received hereunder, the parties agree as follows: 1. The City may not apply for grants under the Small Cities or State CDBG Programs from appropriations for fiscal years 2021, 2022, and 2023, the years during which the City is participating in the Spokane County CDBG and HOME Program. 2. The City may not participate in a HOME consortium except through Spokane County, regardless of whether Spokane County receives a HOME formula allocation. 3. The Spokane County urban county qualification period is federal fiscal years 2021, 2022, and 2023. 4. This Agreement remains in effect until the CDBG and HOME funds and income received for federal fiscal years 2021, 2022, and 2023 are expended and the funded activities are completed. The County and the City may not terminate or withdraw from this Agreement while the Agreement remains in effect. 5. The County and the City agree to cooperate to undertake, or assist in undertaking, community renewal and lower -income housing assistance activities. 6. The County and the City will take all actions necessary to assure compliance with the urban county's certification under section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, regarding Title VI of the Civil Rights Act of 1964, the Fair Housing Act, and affirmatively furthering fair housing. This includes the obligation to comply with section 109 of Title I of the Housing and Community Development Act of 1974, which incorporates Section 504 of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975, as well as obligation to comply with other applicable laws. DRAFT 7. The County will not use CDBG or HOME funding for activities in, or in support of a City that does not affirmatively further fair housing within the City' s jurisdiction or that impedes the County's actions to comply with the County's fair housing certification. 8. The City has adopted and is enforcing: a) a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and, b) a policy of enforcing applicable State and local laws against physically barring entrance to, or exit from a facility or location which is the subject of such nonviolent civil rights demonstrations within jurisdictions. 9. The County and the City will not obstruct the implementation of the approved Consolidated Housing and Community Development Plan and subsequent Annual Action Plan(s) during the period covered by this Agreement. 10. The County will establish a City set -aside based on Washington States Office of Financial Management (OFM) 2020 Population Estimate pursuant to the level of CDBG funds appropriated to HUD. 11. The County and the City have agreed to implement additional administration improvements, including adding participating cities' and towns' logos on all CDBG plans and other related documents, and allowing key City staff access to applications for CDBG and HOME projects being considered for funding within the City for the purpose of viewing applications and preparing a list of projects and proposed funding amounts for presentation to the City Council for recommendations of support. These recommendations will be presented to the Spokane County Housing and Community Development Advisory Committee (HCDAC) by City HCDAC representatives during the preliminary allocation meeting in January. 12. The County has final responsibility for selecting CDBG and HOME activities and annually filing the Consolidated Housing and Community Development Annual Action Plan and the Consolidated Annual Performance and Evaluation Report with the U.S. Department of Housing and Urban Development. 13. The County and City are subject to the same requirements applicable to CDBG subrecipients, including the requirement of a written agreement set forth in 24 CFR 570.503. 14. The County and City may not sell, trade, or otherwise transfer all or any portion of such funds to another such metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG funds in exchange for any other funds, credits or non -Federal considerations, but must use such funds for activities eligible under title I of the Act. 15. The City agrees to participate in the Regional County Homeless Program and Regional Affordable Housing Trust Fund Program, both which authorize the HCDAC to serve as the regional body for reviewing proposals, initiatives, and making funding recommendations for Affordable Housing Trust Fund (2060) and Homeless Housing Assistance Act (HHAA - 2163, 1359, and 2331) activities. 16. The HCDAC will review CDBG, HOME, Affordable Housing Trust Fund (2060), and Homeless Housing Assistance Act (HHAA - 2163, 1359, and 2331) program policies, plans, and applicant funding proposals and recommend to the Board of County Commissioners funding of applicant proposals. DRAFT 17. The HCDAC will include a minimum of one representative appointed by the Mayor of the City and approved by the Spokane County Board of Commissioners. Additional representatives will be added based on the Washington State Office of Financial Management (OFM) Population Estimate, pursuant to the HCDAC By -Laws. This Agreement is entered into this day of , 2020. City of Spokane Valley Spokane County Mark Calhoun City Manager Al French Chair, Spokane County Board of Commissioners CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 9, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Potential Grant Opportunity — Pedestrian & Bicycle Program (PBP) and Safe Routes to School (SRTS) GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: • February 18, 2020 — City Council authorized the City Manager to apply to the 2020 City Safety Program (CSP) call for projects, including sidewalk improvements on 8th Avenue at Park Road, 8th Avenue at Sullivan Road, and Bowdish Road at 16th Avenue. • May 26, 2020 — Adoption of Resolution 20-009 adopting the 2021-2026 Six -Year Transportation Improvement Plan (TIP) BACKGROUND: In April 2020, the Washington State Department of Transportation (WSDOT) issued a call for projects for the PBP and SRTS that aim to improve safety and increase the number of people walking or bicycling. Both programs use a weighted evaluation process to score projects: safety (40%), equity (16%), value (14%), deliverability (12%), and quality (18%). Both funding programs share the same application; however a single project must apply to only one of the programs, not both. Critical program details are: PBP SRTS Total Available Program Funds: $18.4M $19.2M Funding Type (State/Federal) State State and/or Federal 2018 Award Range: $50k - $2M $125k - $2.5M Match Amount: No match required, preference given to projects with match Application Due Date: July 13, 2020 July 20, 2020 Award Date: Recommendations to Governor by 12/2020, formally awarded in June 2020 as part of 2021-2023 state budget. Since 2010, the City has submitted 14 project applications to the SRTS program, totaling $8.5 million of requested funds, and been awarded two projects totaling $1 million from the SRTS program. This results in a success rate of 12%-14%. Also since 2010, the City has submitted eight project applications to the PBP, totaling $5 million of requested funds. The City has never been awarded funding from the PBP. To focus our efforts, staff reviewed the 2018 PBP and SRTS awarded project list to help identify trends or traits of successful projects. Tables 1 and 2 below detail the funding traits of the 2018 awarded projects for the PBP and SRTS, respectively. Based on the review of awarded projects, it appears that successful applicants include a match of 20-25% and request program funding for the remaining 75-80% of the project costs. Also, the total requested amount (aka award size) appears to be evenly distributed among successful applications and the requested amount. Table 1: 2018 Pedestrian & Bicycle Program Awarded Projects Total Project Cost Amount Requested % Awarded % Match Median $750,000 $619,400 80% 20% Average $1,274,043 $696,034 78% 22% Minimum $62,800 $47,100 18% 0% Maximum $10,962,000 $2,000,000 100% 82% Total Number of Awarded Projects: 29 # of Awards — Award Size < $500k: 10 # of Awards — Award Size $500k - $1 M: 10 # of Awards — Award Size $1 M - $2M: 9 Table 2: 2018 Safe Routes to School Awarded Projects Total Project Cost Amount Requested % Awarded % Match Median $869,580 $692,610 85% 15% Average $1,292,862 $886,447 81 % 19% Minimum $123,000 $123,000 30% 0% Maximum $6,160,000 $2,464,000 100% 70% Total Number of Awarded Projects: 24 # of Awards — Award Size < $500k: 9 # of Awards — Award Size $500k - $1 M: 7 # of Awards — Award Size $1 M - $2M: 8 The City's six -year Transportation Improvement Program (TIP) includes multiple eligible projects for this funding call. Also, in March 2020, staff submitted to WSDOT's City Safety Program (CSP) for sidewalk improvement projects on Bowdish Road and also on 8th Avenue. The proposed project application list is derived from the TIP and the CSP applications (Table 3). Table 3: Prioritized Projects Under Consideration for Application Project Name/Description PBP or SRTS Estimated Preliminary Total Cost Requested Amount (80%) Local Match (20%) PBP-1. Appleway Trail Crossing at Sprague Avenue: City Hall to Balfour Park PBP $ 550,000 $ 440,000 $ 110,000 PBP-2. Appleway Trail Extension: University to Dishman Mica & City Hall PBP $ 2,500,000 $ 2,000,000 $ 500,000 SRTS-1. Sidewalk Improvements: Bowdish Rd. from 12th to 16th SRTS $ 700,000 $ 560,000 $ 140,000 SRTS-2. Sidewalk & Crossing Improvements: Bowdish Rd. from 16th to 22th SRTS $ 950,000 $ 760,000 $ 190,000 SRTS-3. Sidewalk & Crossing Improvements: 8th Ave. from Thierman Rd. to Park Rd. SRTS $ 900,000 $ 720,000 $ 180,000 SRTS-4. Sidewalk & Crossing Improvements: 8th Ave. from Progress Rd. to Sullivan Rd. SRTS $ 700,000 $ 560,000 $ 140,000 Total $6,300,000 $5,040,000 $1,260,000 OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Staff recommends submitting applications for the top four projects identified in Table 3: PBP-1, PBP-2, SRTS-1, and SRTS-2. Staff requests Council consensus to proceed with developing grant applications for the recommended projects. Individual project cost estimates will be finalized when this item is brought to Council for a motion consideration at the June 30, 2020 Council meeting. BUDGET/FINANCIAL IMPACTS: Dependent upon the individual projects. The presented project costs are preliminary and are currently being refined by staff. Final project costs will be presented to Council as part of the June 30, 2020 motion consideration. STAFF CONTACT: Adam Jackson, P.E. — Engineer — Planning & Grants ATTACHMENTS: PBP and SRTS Funding Opportunity PowerPoint nt Opportunity estrian & Bicycle Program (PBP) Safe Routes to School (SRTS), June 9, 2020 Adam Jackson, P.E., Planning & Grants Engineer 2020 PBP & SRTS Funding iH/, Washington State Department of Transportation WSDOT program offered every two years: PBP SRTS Total Available Program Funds: Funding Type (State/Federal) 2018 Award Range: Match Amount: Application Due Date: Award Date: 2 $18.4M State $50k - $2M $19.2M State and/or Federal $125k - $2.5M None Required, Preference Given July 13, 2020 July 20, 2020 Recommendations to Governor: 12/2020 Finalized 06/2020 as part of 2021-2023 state budget. SP""oke .000 Valley 3 2020 P B P& S RTS F u n d i ng De artmtent of Trans ortation p p WSDOT Scoring Criteria Local Road Safety Plan & City Safety Program Crash Data Census Data — quality, value, and equity Poverty, Disability, Minority School "report cards" via OSPI* % Poverty Vela"turtity *Wa. Office of Superintendent of Public Instruction f.c,;us L.^•.'.lea Eng In F$1r:,:e,/, 42r� I oats Layers % Minority ALPACA Ad] Project Quality Value Deliverabilityl Other A:Na Iiast'Ir Safety Equity Spokane .000 Valley 2020 Application Projects (6 Considered) Appleway Trail Extension: University to Dishman Mica Road 8th Ave Sidewalk (Thierman to Park) 2 projects: Bowdish Rd Sidewalk (12th to 16th Ave) And 4 (16th to 20th Ave) s LiPTv.16%13t f.- 4t_ -- -_. Ale .- I � r#~• • t r*R ; MO : .....'...■*� .. ¢ • %. E Mansfield Ave E 190 Fwy E 19fl FwyE t9pp tly II■.■../7 •• L • I I ! S I▪ IS O LL a+ E 1 9d Fvb, • E 8th R • • i Ir• r 4 ▪ Au■...1` j. ■ • • fY ▪ r o-11n Tn m.o. Aun E 32ndA Appleway Trail Crossing at Sprague Ave: City Hall to Balfour Park 8th Ave Sidewalk (Progress to Sullivan) Spokane _ Valley PBP: Appleway Trail Crossing at Sprague Ave. Total Project Cost: $550,000 City Match (20%): $110,000 Requested Amount (80%) : $440,000 Project Scope: Provide new pedestrian crossing traffic signal on Sprague Avenue between City Hall and Balfour Park. Crosswalk may remain asphalt or be replaced with decorative concrete. HAWK - High intensity Activated crossWalK beacon 5 Spokane .000 Valley 6 PBP: Appleway Trail Extension Total Project Cost: $2,500,000 City Match (20%): $ 500,000 Requested Amount (80%): $2,000,000 Project Scope: Extend the Appleway Trail from University to Dishman Mica Road, including an extension on Dartmouth to City Hall. Project Considerations: 1. 2019 BSP dedicated the needed ROW to City 2. 2021 stormwater improvements to Appleway Blvd. 55. Appleway Trail - University to speicane---`— Dishman Mica Project Type: Pcdesnian/Bicycle Improvement Project Oescnption: Extend Shared Use pathway to Dishman Mica with north connections loCrty Hal! and Balfour Park. Funding Status: Planned Project Phasets}: Planned Cost Estimate Sin $1,000j Preliminary Engineering (PE) 100 Right of Way (RW)'. 100 C Mtshucton (CN}. 1 800 Total Cost 2,000 Estimated Project Schedule 2024-2025 2026-2027 2028 3. Trail is proposed for north side of Appleway and will replace adjacent sidewalk with roadside swales and S"l"okane p � separated shared P Valley use path. �s SRTS: Bowdish Road Sidewalk (12th to 16th) Total Project Cost: $700,000 City Match (20%): $140,000 Requested Amount (80%): $560,000 Project Scope: Along Bowdish Rd, from 12th to 16th Avenues, provide new 6' adjacent sidewalk, curb and gutter, stormwater upgrades, and limited asphalt widening to the east side of the road. Project will extend 2017 sidewalk improvements from 8th to 12th Avenues. This is a repeat application from the 2020 City Safety Program which was submitted in March 2020. 7 Spokane .000 Valley SRTS: Bowdish Road Sidewalk (16th to 22) Total Project Cost: $950,000 City Match (20%): $190,000 Requested Amount (80%): $760,000 Project Scope: Along Bowdish Rd, from 16th to 22nd Avenues, provide new 6' adjacent sidewalk, curb and gutter, stormwater upgrades, and limited asphalt on the east side to support long term plans for 2 lanes of traffic and bike lanes. Crossing improvements such as sidewalk corner bulb - outs at 20th Ave with ADA upgrades at applicable corners to be considered in design. Project can be standalone or not but is intended to serve as an extension of the 8 proposed improvements from 12th to 16th Avenues. Spokane .000 Valley SRTS: 8th Avenue Sidewalk Total Project Cost: $900,000 City Match (20%): $180,000 Requested Amount (80%): $720,000 Project Scope: Along 8th Ave, from Thierman to Park, provide new 6' adjacent sidewalk, curb and gutter, stormwater upgrades, and limited asphalt widening to the north side of the road. Crossing improvements at Coleman Rd may also be considered. Project will extend 2018 sidewalk improvements from Dickey Rd to Thierman Rd. This is a repeat application from the 2020 City Safety Program submitted in 9 March 2020. S`P Okane _ Valley SRTS: 8th Avenue Sidewalk Total Project Cost: $700,000 City Match (20%): $140,000 Requested Amount (80%): $560,000 Project Scope: Along 8th Ave, from Progress Rd to Sullivan Rd, provide new 6' adjacent sidewalk, curb and gutter, stormwater upgrades, and limited asphalt improvements to the south side of the road. Crossing improvements at Progress Rd will also be considered. Project has opportunity to partner with Vera Water & Power, which has been looking to provide sidewalk along its frontage since 2018. This is a repeat application from the 2020 City Safety Program io submitted in March 2020. Spokane .000 Valley 11 Project Funding Summary - Recommendation Project Name/Description PBP or SRTS Estimated Preliminary Requested Amount (80%) Local Match (20%) Tnfa I C_ncf PBP-1. Appleway Trail Crossing at Sprague Avenue: City Hall to Balfour Park PBP $ 550,000 $ 440,000 $ 110,000 PBP-2. Appleway Trail Extension: University to Dishman Mica & City Hall PBP $ 2,500,000 $2,000,000 $ 500,000 SRTS-1. Sidewalk Improvements: Bowdish Rd. from 12th to 16th SRTS $ 700,000 $ 560,000 $ 140,000 SRTS-2. Sidewalk & Crossing Improvements: Bowdish Rd. from 16th to 22th SRTS $ 950,000 $ 760,000 $ 190,000 $ 900,000 $ 720,000 SRTS-3. Sidewalk & Crossing Improvements: 8th Ave. from Thierman Rd. to Park Rd. SRTS $ 180,000 SRTS-4. Sidewalk & Crossing Improvements: 8th Ave. from Progress Rd. to Sullivan Rd. SRTS $ 700,000 $ 560,000 $ 140,000 Total $ 6,300,000 $5,040,000 $1,260,000 ,por7 _e Va.11e� Y Questions? Spokane .000 Valley CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: June 9, 2020 Department Director Approval Fl Check all that apply: n consent n old business n new business n public hearing n information Fl admin. report n pending legislation ADMINISTRATIVE REPORT: Overview of the City's graffiti Code provisions and the City's process for abating graffiti nuisances. GOVERNING LEGISLATION: SVMC 7.05.040(0). PREVIOUS COUNCIL ACTION TAKEN: Adoption of Ordinance 08-024 in 2008 included graffiti as a nuisance under SVMC 7.05.040(Q) (now SVMC 7.05.040(0)). BACKGROUND: The City Council requested information on the City's Municipal Code regarding graffiti provisions, and the process in which the City engages with participants for abating such nuisances. The following information outlines the City's program and an update on how the City and its partners at S.C.O.P.E. and the Spokane County Juvenile Court work toward abating graffiti. There are two broad reasons someone applies graffiti to a property. The first is related to communicating gang information (territory, etc.), and the second is related to somebody wanting to make their mark by vandalizing somebody's property ("tagging"). Before adoption of the 2008 Code provisions, the City's response to graffiti was handled primarily by S.C.O.P.E., who relied upon catching somebody in the act, which is hard to do. Previously, the standard response when graffiti was found was to photograph and analyze it to determine if there were gang -related components to it. If so, then the photos were turned over to the gang unit. If the graffiti was not gang -related, S.C.O.P.E. provided the property owner or tenant with information on how to remove it. When graffiti was spotted on somebody's property, S.C.O.P.E. would leave a notice on their door. The City Police Department tracked the number of graffiti incidents each year, with a dollar estimate of the damage caused. In 2008, the Council adopted a Code revision which made having graffiti on one's property a nuisance under SVMC 7.05.040, subject to the enforcement provisions contained in SVMC 17.100. However, staff and the Council wanted to put together a graffiti abatement program that did not re -victimize property owners who were unfortunate enough to have their property vandalized. Staff originally put forth a program that would continue having S.C.O.P.E. as a primary contact for aggrieved citizens, referring complaints to the City once S.C.O.P.E. had finished determining if there was a gang -related element to the graffiti. However, staff acknowledges that this program did not work as efficiently as initially hoped and went searching for a different solution. Staff has become aware of a Juvenile Court community service program that already has an established graffiti abatement program. Juveniles are assigned community service hours as a means of accountability through various Juvenile Court processes, and a number of these juveniles are referred into this community service program through Juvenile Court. The Juvenile Court program is operated by Spokane County, and already operates a graffiti abatement program in the City of Spokane through the COPS offices. They have all of the equipment and paint (donated), as well as supervision by Juvenile Court staff. They apparently have five or six different colors to choose from. In an effort to best utilize the services offered by Juvenile Court, to minimize the workload for our staff, and to avoid re -victimizing property owners, staff now utilizes the following process for graffiti abatement: 1. The City generally learns about graffiti either through proactive means or by referral directly to City staff. 2. The City Code Enforcement Officer will be the primary contact for all graffiti and will contact the property owner to discuss abatement with them, first seeking to have the property owner abate it themselves. If so, the problem is solved. 3. If the property owner will not abate the graffiti, or cannot due to age or physical limitations, the Code Enforcement Officer would ask them to review and sign a release/waiver form authorizing either S.C.O.P.E. or, if S.C.O.P.E. feels they cannot abate in a reasonable time (perhaps 10 to 14 days), then Juvenile Court community service program would be authorized to enter the property and paint it over. If so, scheduling may be made by the Code Enforcement Officer with S.C.O.P.E. or Juvenile Court to abate it. 4. If they do not agree to either abate it themselves or to allow S.C.O.P.E./Juvenile Court to do it, our Code Enforcement Officer would treat it as any other nuisance violation. This process would allow ample opportunity for a property owner to either abate the graffiti themselves or have S.C.O.P.E./Juvenile Court do it for free. The refusal to engage in one of these would result in the City taking action. 5. If public property has been tagged, COSV Community and Public Works or Parks Department will contact Code Enforcement for documentation purposes, and then abate the graffiti. 6. If we receive a citizen complaint, the staff member will encourage the complainant to contact and report to Code Enforcement or do so ourselves. 7. The City will provide a periodic report outlining the status of graffiti abatement. Staff has drafted a flow chart for internal purposes but wanted to share it so the Council would have a clearer understanding of how graffiti is addressed in our process. Other cities have geared programs to remove the graffiti as soon as possible, the theory being that quick removal will deny the taggers any time to admire their work, and thus, reduce the incentive to do it in the first place. Components of successful abatement programs may include the following: - Immediate notification to the City; - Immediate notification to property owners; and - Immediate removal of the graffiti. Ways these steps can be accomplished include the following: - Encourage neighbors to notify each other when graffiti is spotted; - Provide the public with a phone number and website at the City to report graffiti; - Work with impacted property owners on effective means of removing graffiti; - Encourage volunteer groups to assist in graffiti abatement with permission of owner/tenant; - Seek donations of various colors of paint and painting supplies from paint stores; - Encourage residents in graffiti -prone areas to keep extra matching paint on hand; and - Educate citizens about paint products that are graffiti -resistant. OPTIONS: Not applicable. RECOMMENDED ACTION OR MOTION: Not applicable. BUDGET/FINANCIAL IMPACTS- unknown STAFF CONTACT: Caitlin Prunty, Attorney; Aziza Foster, Legal Intern. ATTACHMENTS: 1. PowerPoint 2. Graffiti informational brochure handed out by the City, our Police Department, and S.C.O.P.E. 3. Flow chart of graffiti abatement process Graffiti Abatement Cary Driskell City Attorney, City of Spokane Valley Aziza Foster Legal Intern, City of Spokane Valley June 9, 2020 City of Spokane Valley - Office of the City Attorney i What is Graffiti? An unauthorized marking, symbol, inscription, word, figure, design, or other inscribed material that has been placed upon any property through the use of paint, ink, dye, or any other substance capable of marking property. Purpose Communicate gang information "Tagging" City of Spokane Valley - Office of the City Attorney 4 Governing Legislation In 2008, Council adopted Ordinance 08-024, which included graffiti as a nuisance under SVMC 7.05.040(Q) (now SVMC 7.05.040(0)). SVMC 7.05.040 No person, firm, or entity shall erect, contrive, cause, continue, maintain, or permit to exist any public nuisance within the City including on the property of any person, firm, or entity or upon any public rights -of -way abutting a person, firm, or entity's property. Prohibited public nuisances include, but are not limited to: (0) Graffiti. Any graffiti on public or private property. City of Spokane Valley - Office of the City Attorney City's Previous Abatement Processes S.C.O.P.E. Primary contact for affected citizens Citizens were also able to report graffiti to Crime Check Once S.C.O.P.E. finished determining if there was a gang -related element, the complaint would be referred to the City. The problem? • Not efficient • Re -victimizes property owners in some cases SHERIFF COMMUNITY ORIENTED POLICING EFFORT Crime Check 456-2233 City of Spokane Valley - Office of the City Attorney Need to report a CRIME? 4 A New Option Juvenile Court Community Service Graffiti Abatement Program Operated by Spokane County Juveniles cover up graffiti for community service hours Donated equipment/paint City of Spokane Valley - Office of the City Attorney 5 Graffiti Abatement Process on Private Property City receives complaint or Code Enforcement Officer observes graffiti violation. Code Enforcement Officer will contact property owner to discuss abatement. If the property owner is willing to abate the graffiti themselves, process ends. If the property owner will not abate graffiti, Code Enforcement Officer will ask them to review and sign a release/waiver form authorizing S.C.O.P.E. or the Juvenile Court community service program to enter the property and abate. REPORT IT. Three options: .•:. Use SVexpress — Visit spokanevalley. org/311 or download the SVexpress mobile app. This service is available 24/7. 67) CaII 509.720.5000 to file a report Monday through Friday, 8 a.m. to 5 p.m. t Visit City Hall at 10210 E. Sprague Avenue I -A" to file a report Monday through Friday, 8 a.m. to5p.m. City of Spokane Valley - Office of the City Attorney 6 Graffiti Abatement Process on Private Property If property owner signs waiver, S.C.O.P.E. or Juvenile Court community service program will abate the graffiti. In the event the property owner will not abate the graffiti themselves nor allow S.C.O.P.E. or Juvenile Court community service program to enter their property, the Code Enforcement Officer will treat the violation as any other nuisance violation and proceed with enforcement pursuant to chapter 17.ioo SVMC. City of Spokane Valley - Office of the City Attorney 7 Graffiti Abatement Process on Public Property Complaints routed to Code Enforcement Either S.C.O.P.E. or Juvenile Court community service program will abate. City of Spokane Valley - Office of the City Attorney 8 Questions? City of Spokane Valley - Office of the City Attorney 9 TIPS FOR REMOVING GRAFFITI Continued from previous panel Aluminum/Vinyl Siding. Aluminum siding is usual- ly coated or painted. Vinyl siding is made of plastic which can be marred by lacquer thinner type cleaners. Solvents may work too aggressively and remove the coating as well. Experiment in a small inconspicuous area first and then tackle the more visible areas. Use a clean rag and keep turning to a clean part of the rag before each wipe. The longer the solvent stays on the surface, the deeper it penetrates. In most cases, you will probably have to repaint. Glass or Plexiglass. Any razor blade can scrape away cured paint on regular glass. For other marks any solvent can be used. On plexiglass be careful of the lacquer thinner type solvents as they can attack the surface causing it to fog and smear. Make sure your product is compatible with the type of surface you are cleaning. Rinse thoroughly with water. Wood. Most thinners will remove magic markers and acetone will remove day old spray paint. On latex or oil -based paint, use a stain -blocking primer for exterior use. After the stain blocker coat has dried, you can proceed with regular paints, oil or latex. Most oil -based paints are more durable to solvents and hence could make future clean up easier. Consider a sealer coat after final finish. Fiberglass. Be aware that acetone -based solvents will soften plastics. Use full-strength paint remover and rinse carefully. Metal. On any unpainted metal (iron or stainless steel) surface, any solvent can be used. Some polished aluminum surfaces will cloud or oxidize with aggressive cleaners like lacquer thinner. If unsuccessful, try paint remover. Stucco. Due to the multi -faceted surface of stucco, it is impossible to sand off. Use paint remover and follow up with a pressure washer. Use stucco paint and go over the graffiti carefully. Consider using a sealer. FOR MORE INFORMATION For more tips regarding graffiti prevention, contact your local S.C.O. P. E. station. Central Valley Station 115 N. Evergreen Road 509.928.3807 Edgecliff Station 522 S. Thierman Road 509.477.6345 S.C.O.P.E. Main 12710 E. Spague 509.477.3376 Spokane Valley Mall Station 14700 E. Indiana Ave. 509.893.3934 Trentwood Station 2400 N. Wilbur Road #79 509.473.9270 University Station 10621 E. 15th Avenue 509.477.2582 CITY OF SPOKANE VALLEY 10210 East Sprague Avenue Spokane Valley, WA 99206 509.720.5000 SPOKANEVALLEY.ORG Spokane .Valley REDUCING GRAFFITI IN OUR COMMUNITY WHAT IS GRAFFITI? The City of Spokane Valley defines graffiti as an unauthorized marking, symbol, inscription, word, figure, design, or other inscribed material that has been placed upon any property through the use of paint, ink, dye, or any other substance capable of marking property. Graffiti is vandalism and it affects all members of the community, including: • Property owners who incur tremendous expense in removing graffiti. • Business owners who incur a loss of customers from the negative image that graffiti generates. • Property and business owners who incur devalued property. • Taxpayers whose dollars are spent removing graffiti on public buildings, monuments and park structures. • Communities that suffer from the negative messaging associated with some graffiti. Please report graffiti to Spokane Valley Code Enforcement REPORT IT. Three options: Art Use SVexpress — Visit spokanevalley. org/311 or download the SVexpress mobile app. This service is available 24/7. ® Call 509.720.5000 to file a report Monday through Friday, 8 a.m. to 5 p.m. © Visit City Hall at 10210 E. Sprague Avenue to file a report Monday through Friday, 8 a.m. to 5 p.m. RECORD IT. Photograph the graffiti as soon as it is discovered. Keep a photo for your records. REMOVE IT. Clean graffiti from your property as quickly as possible. The faster and more frequently graffiti is removed, the less it reappears. While this may be challenging, studies show that graffiti removed within 24 to 48 hours results in a nearly zero rate of reoccurence. Removing graffiti also sends a message to vandals that the community cares, and their destructive work has little chance of being seen. DETER IT. Utilize tactics to discourage graffiti. Planting trees, shrubs or climbing vines can restrict access to tempting walls. Plants with thorns or strong scents are also good deterrents. In addition, install good lighting in locations that may attract graffiti vandalism. G J_J TIPS FOR REMOVING GRAFFITI If a large portion of a property has been vandalized, it may be cheaper to simply repaint. This may also pro- vide an opportunity to change paints to a glossy enamel which will resist future graffiti attacks better than a flat finish. Oil or Latex Paint? Oil -based paint is tougher than latex. Latex is less expensive and easier to clean up. Though not recommended, oil -based paint can be applied at below freezing temperatures if needed. Sealers. Once the new paint is on, consider using a sealer or protectant. These types of products seal small surface pores and prevent graffiti from adhering to the surface. Brick, Cement, Concrete. Use paint remover. Apply with a wire brush to work into holes and pores of stone. Allow time to activate and rinse with a forceful stream from the use of a pressure washer. If the surface is uni- formly flat, a light grit sand paper can remove paint, but will also scratch the surface. Consider using a sealer after removal to close pores and make future removal easier. Continues on next panel CODE ENFORCEMENT PROCESS PRIVATE a RECEIVE COMPLAINT a REFER TO CODE ENFORCEMENT ABATEMENT PHOTOS TO CRIME CHECK OBTAIN WAIVER 4 REFER TO SCOPE OR SCJC To: From: Re: DRAFT ADVANCE AGENDA as of June 4, 2020; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings June 16, 2020, Study Session, 6:00 p.m. [due Tue June 9] 1. Aging & Long Term Care of Eastern Washington — Lynn Kimball, Executive Director (20 minutes) 2. Behavior Health Update — Undersheriff Dave Ellis, Morgan Koudelka (15 minutes) 3. COVID-19 Impact on Parks & Recreation Summer Programs — Mike Stone, Tina Gregerson (30 minutes) 4. SVMC 3.65 Cable Code — Cary Driskell, Morgan Koudelka (30 minutes) 5. Advance Agenda — Mayor Wick (5 minutes) [*estimated meeting 100 mins] June 23, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Info Only: Department Monthly Reports June 30, 2020, Study Session, 6:00 p.m. Oath of Office: Administered to New Police Chief ACTION ITEMS: 1. Motion Consideration: Potential Grant Opp.Pedestrian/Bike Safe Rts to NON -ACTION ITEMS: 2. Potential Grant Opportunity: Transportation Improvement Board (TIB) 3. Motorized Foot Scooters — Erik Lamb 4. Vaping — Erik Lamb 5. Governance Manual Revisions — Chris Bainbridge, Cary Driskell 6. Advance Agenda — Mayor Wick July 7, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick [due Tue June 161 (5 minutes) [due Tue June 23] (15 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting 60 mins] School — Adam Jackson (10 min) — Adam Jackson July 14, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Council Goals & Priorities for use of Lodging Tax — Chelsie Taylor 3. Admin Report: Advance Agenda — Mayor Wick July 21, 2020, Study Session, 6:00 p.m. 1. Advance Agenda July 28, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Motion Consideration: Council Goals & Priorities for Use of Lodging Tax — 3. Admin Report: Advance Agenda — Mayor Wick 4. Info Only: Department Monthly Reports August 4, 2020, Special Meeting: Budget Workshop 8:30 a.m. — 2:30 p.m. August 4, 2020, Study Session, 6:00 p.m. - Cancelled [due Tue June 30] (5 minutes) [due Tue July 71 (5 minutes) (15 minutes) (5 minutes) [due Tue July 14] (5 minutes) [due Tue July 21] (5 minutes) Chelsie Taylor (10 minutes) (5 minutes) [due Tue July 28] Draft Advance Agenda 6/4/2020 10:36:29 AM Page 1 of 2 August 11, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick August 18, 2020, Study Session, 6:00 p.m. 1. Council 2021 Budget Goals — Chelsie Taylor 2. Advance Agenda August 25, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick 3. Info Only: Department Monthly Reports Sept 1, 2020, Study Session, 6:00 p.m. 1. Advance Agenda Sept 8, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Estimated Revenues & Expenditures, 2021 Budget — Chelsie Taylor 3. Admin Report: Advance Agenda — Mayor Wick Sept 15, 2020, Study Session, 6:00 p.m. 1. Outside Agency Presentation (max 5 minutes each) — Chelsie Taylor 2. Advance Agenda — Mayor Wick Sept 22, 2020, Formal Meeting Format, 6:00 p.m. 1. Public Hearing #1 — 2020 Budget Revenues and Property Taxes — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Motion Consideration: Set 2021 Budget Hearing #2 for Oct 27 — Chelsie Taylor 4. Admin Report: Washington State Dept. of Trans Land Acquisition, Flora Road — C. Driskell 5. Admin Report: Advance Agenda — Mayor Wick 6. Info Only: Department Monthly Reports Sept 29, 2020, Study Session, 6:00 p.m. 1. Proposed Ordinance Adopting 2021 Property Taxes — Chelsie Taylor 2. Advance Agenda *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Art Sculptures Placements Artwork & Metal Boxes Comp Plan Amendments Core Beliefs Resolution Donation Recognition Fee Resolution Cost of Service Analysis Flashing Beacons/School Signage Health District Re SV Stats Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol [due Tue Aug 41 (5 minutes) (5 minutes) [due Tue Aug 111 (20 minutes) [due Tue Aug 181 (5 minutes) (5 minutes) [due Tue Aug 251 (5 minutes) [due Tue Sept 11 (5 minutes) (15 minutes) (5 minutes) [due Tue Sept 81 (- 60 mins) (5 minutes) [due Tue Sept 151 (15 minutes) (5 minutes) (5 minutes) (10 minutes) (5 minutes) [due Tue Sept 221 (10 minutes) (5 minutes) Park Lighting PFD Presentation SPEC Report/Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Tourism Venues (12/8/2020) Trunk or Treat Utility Facilities in ROW Water Districts & Green Space Way Finding Signs Draft Advance Agenda 6/4/2020 10:36:29 AM Page 2 of 2