2020, 06-23 Regular MeetingAGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
FORMAL FORMAT
Tuesday, June 23, 2020 6:00 p.m.
Remotely via ZOOM Meeting
10210 E Sprague Avenue
Council Requests Please Silence Your Cell Phones During Council Meeting
NOTE: In response to Govemor Inslee's March 24, 2020 Proclamation concerning our recent State of Emergency,
which waives and suspends the requirement to hold in -person meetings and provides options for the public to attend
remotely, all meeting guidelines contained in the Governance Manual are hereby superseded until the Governor's order
has been rescinded or amended. Therefore, effective immediately and until further notice, a live feed of the meeting
will be available on our website and on Comcast channel 14. Public comments will be accepted via the following links
and must be received by 4:00 pm the day of the meeting.
• Sign up to Provide Oral Public Comment at the Meeting via Calling -In
• Submit Written Public Comment Prior to the Meeting
• Join the Zoom Meeting
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS:
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
MAYOR'S REPORT:
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on June 23, 2020, Request for Council Action Form Total: $3,812,589.61
b. Approval of Payroll for Pay Period Ending June 15, 2020: $396,959.71
c. Approval of Council Meeting Minutes of June 2, 2020 Study Session Format
d. Approval of Council Meeting Minutes of June 9, 2020 Regular Formal Format
NEW BUSINESS: n/a
PUBLIC COMMENTS: Use the link above to sign up for oral public comments. The link will direct you
to directions to sign up for oral public comments. This is an opportunity for the public to speak on any
subject except those action items above, as public comments will be taken on those items where indicated.
This is not an opportunity for questions or discussion. Remarks will be limited to three minutes per person.
ADMINISTRATIVE REPORTS:
2. Local Agency Presentations Addressing Needs Resulting from the COVID-19 Pandemic —Mark Calhoun
3. Advance Agenda — Mayor Wick
INFORMATION ONLY (will not be reported or discussed):
4. Department Reports
CITY MANAGER COMMENTS
ADJOURNMENT
Council Agenda June 23, 2020 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 23, 2020 Department Director Approval:
Check all that apply: ® consent ❑ old business 0 new business ❑ public hearing
AGENDA ITEM TITLE: Approval of the Following Vouchers:
VOUCHER
06-04-2020
06-08-2020
06-09-2020
06-12-2020
06-15-2020
06-16-2020
06-17-2020
LIST VOUCHER NUMBERS
50862-50865
50866-50883; 9876158; 9876220; 14035451; 14041405
50884-50891
50892-50910
7157-7158; 7161; 7163; 7170-7173; 7175; 7183; 7184
50911-50921
50922-50972; 9939878; 1404140501
GRAND TOTAL:
TOTAL AMOUNT
$2,564.47
$235,330.47
$147,235.13
$55,854.19
$370,847.28
$1,119.14
$2,999,63 8.93
$3,812,589.61
Explanation of Fund Numbers found on Voucher Lists
#001 - General Fund
001.011.000.511. City Council
001.013.000.513. City Manager
001.013.015.515. Legal
001.016.000. Public Safety
001.018.013.513. Deputy City Manager
001.018.014.514. Finance
001.018.016.518. Human Resources
001.040.041. Engineering
001.040.042. Economic Development
001.040.043. Building
001.076.000.576. Parks & Rec--Administration
001.076.300.576. Parks & Rec-Maintenance
001.076.301.57I. Parks & Rec-Recreation
001.076.302.576. Parks & Rec- Aquatics
001.076.304.575. Parks & Rec- Senior Center
001.076.305.571. Parks & Rec-CenterPlace
001.090.000.511. General Gov't- Council related
001.090.000.514. General Gov't -Finance related
001.090.000.517. General Gov't -Employee supply
001.090.000.518. General Gov't- Centralized Serv.
001.090.000.519. General Gov't -Other Services
001.090.000.540. General Gov't -Transportation
001,090,000.550. General Gov't -Natural & Eco.
001.090.000.595. General Gov't -Pavement Preser.
001.090.000.560. General Gov't -Social Services
001.090.000.594 General Gov't -Capital Outlay
Other Funds:
101— Street Fund
103 — Paths & Trails
105 —Hotel/Motel Tax
106 — Solid Waste
120 — CenterPlace Operating Reserve
121 — Service Level Stabilization Reserve
122 — Winter Weather Reserve
204 — Debt Service
301 — REET 1 Capital Projects
302 — REET 2 Capital Projects
303 Street Capital Projects
309 — Parks Capital Grants
310 — Civic Bldg. Capital Projects
311— Pavement Preservation
312 - Capital Reserve
314 — Railroad Grade Separation Projects
402 — Stormwater Management
403 — Aquifer Protection Area
501 — Equipment Rental & Replacement
502 — Risk Management
RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.}
STAFF CONTACT: Chelsie Taylor, Finance Director
ATTACHMENTS: Voucher Lists
vchlist Voucher List Page: 1
06/04/2020 11:09:30AM Spokane Valley
Bank code: epbank
Voucher Date Vendor Invoice FundlDept Description/Account Amount
50862 6/4/2020 001606 BANNER BANK 6368 April 2020 001.018.014.514 2020 ACCIS MEMBERSHIP 75.00
6368 April 2020 001.033.000.518 AUTO RAIN 603.03
6368 April 2020 001.090.000.518 CREDIT: LOGITECH -16.87
6368 April 2020 001.033.000.518 EDGE CONSTRUCTION 112.17
6368 April 2020 001.033.000.518 LOWES STORE 44.51
6368 April 2020 001.033.000.518 LOWES STORE 14,14
6368 April 2020 001.033.000.518 MAVERICK 9.37
6368 April 2020 001.033.000.518 CREDIT: AUTO RAIN SUPPLY -402.03
6368 April 2020 001.013.015.515 MRSC 30.00
6368 April 2020 001.013.015.515 MRSC 30.00
6368 April 2020 001.013.015.515 MRSC 30.00
6368 April 2020 001.013.000.513 SURVEYMONKEY 418.18
6368 April 2020 001.040.042.558 WP JOB MANAGER 39.00
Total : 986.50
50863 6/4/2020 001606 BANNER BANK 3169April 2020 001.076.305.575 RSD SPOKANE 212.31
3169 Aprii 2020 001.076.305.575 HOME DEPOT 197.17
3169 April 2020 001.076.305.575 HOME DEPOT 37.35
3169 April 2020 001.076.305.575 WESCO KC AUTO PAINT 184.98
Total : 631.81
50864 6/4/2020 001606 BANNER BANK 8573 April 2020 001.040.042.558 APA 125.00
8573 April 2020 001.040.042.558 APA 125.00
8573 April 2020 001.018.016.518 SAFEWAY 150.00
8573 April 2020 001.033.000.518 AUTO -RAIN 11.34
Total: 411.34
50865 6/4/2020 001606 BANNER BANK 9392 April 2020 001.040.043.558 SHAMUSS SANDWICH SHOP 64.97
9392 April 2020 001.033.000.518 PETERS HARDWARE 60,91
9392 April 2020 001.040.043.558 CRIMSON HEARTH 58.00
9392 April 2020 001.040.043.524 PAW 20.00
9392 April 2020 001.040.043.524 PAW 20.00
9392 April 2020 001.040.043.524 PAW 20.00
9392 April 2020 001.040.043.558 PAW 20.00
9392 April 2020 001.040.043.558 PAW 20.00
9392 April 2020 001.040.043.558 PAW 20.00
Page:
vchlist Voucher List Page: 2
06104/2020 11:09:30AM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
50865 6/4/2020 001606 BANNER BANK (Continued)
9392 April 2020 001.040.043.558 HIGH NOONER 71.41
9392 April 2020 001.040.043.558 APA 125.00
9392 April 2020 001.040.043.558 SHAMUS SANDWICH SHOP 34.53
Total : 534.82
4 Vouchers for bank code : apbank Bank total : 2,564.47
4 Vouchers in this report Total vouchers : 2,564.47
I, the undersigned, do certify under penalty of perjury,
that the materials have been furnished, the services
rendered, or the labor performed as described herein
and that the claim is just, due and an unpaid
obligation against the City of Spokane Valley, and that
1 am authorized to authenticate and certify said claim.
Finance Director Date
Council member reviewed:
Mayor Date
Council Member Date
Page: 2
vchlist Voucher List Page -4-
06/0812020 1:56:02PM Spokane Valley
Bank code: apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
50866 6/8/2020 002157 ELJAY OIL COMPANY 0875844 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 1,028.29
Total : 1,023.29
50867 6/8/2020 003122 CALHOUN, MARK 02-2020 001.013.000.513 Q2-2020 CELL PHONE ALLOWANCE 135.00
Total : 135.00
50868 6/8/2020 000278 DRISKELL, CARY Q2-2020 001.013.015.515 Q2-2020 CELL PHONE ALLOWANCE 135.00
Total : 135.00
50869 6/8/2020 000421 HOHMAN, JOHN Q2-2020 001.018.013.513 Q2-2020 CELL PHONE ALLOWANCE 135.00
Total : 135.00
50870 5/8/2020 007408 KLEINGARTNER, JEFF Q2-2020 001.040.042.558 Q2-2020 CELL PHONE ALLOWANCE 135.00
Total : 135.00
50871 6/8/2020 007847 KNODEL, CHAD Q2-2020 001.018.014.514 Q2-2020 CELL PHONE ALLOWANCE 135.00
Total : 135.00
50872 6/8/2020 002960 WICK, BEN Q2-2020 001.011.000.511 Q2-2020 CELL PHONE ALLOWANCE 135.00
Total : 135.00
50873 6/8/2020 000101 CDW-G XWP3292 001.090.000.518 HUDDLECAM FOR PERMIT CENTER Cc 753.33
Total : 753.33
50874 6/8/2020 001888 COMCAST May 18-Jun 17 2020 001.090.000.518 INTERNET: CITY HALL 106.18
Total : 106.18
50875 6/8/2020 000002 H & H BUSINESS SYSTEMS INC. AR154748 001.090.099.594 RICOH IMC2000 FOR STREET SHOP 3,400.95
Total : 3,400.95
50876 6/8/2020 004632 LEVEL 3 COMMUNICATIONS 110498142 001.090.000.518 TELECOM SERVICES 831.36
Total : 831.36
50877 6/8/2020 007730 ROYAL BUSINESS SYSTEMS IN125631 001.040.043.558 COPIER COSTS 381.51
Total : 381.51
Page:
vchlist
06/0812020 1:56:02PM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor
Invoice FundlDept
50878 6/8/2020 000087 VERIZON WIRELESS
50879 6/8/2020 005240 CASCADE SIGNAL CORPORATION
50880 6/812020 004800 URS ELECTRONICS INC
50881 6/8/2020 007366 BIG SKY ID CORP
50882 6/8/2020 001447 FREE PRESS PUBLISHING INC
50883 6/8/2020 000508 CONOCOPHILLIPS FLEET
9876158 5/28/2020 005314 US BANK
9876220 5/28/2020 005314 US BANK
14035451 6/30/2020 000409 DEPT OF REVENUE
14041405 6/30/2020 000409 DEPT OF REVENUE
9854886030
4557
777701
PAY APP7
50966
50967
50968
50977
50979
50981
50982
50983
65790650
1582267
1585079
Q1-2020
Q1-2020
001.040.043.558
101.042.000.542
101.042.000.542
303.000.276.595
001.040.043.558
001.040.043.558
001.013.000.513
001.013.000.513
001.040.043.558
001.040.043.558
001.040.043.558
001.040.043.558
001,040,043.558
204.204.000.592
204.000.000.592
001.018.014.514
001.076.301.589
Description/Account
Amount
MAY 2020 CELL PHONE/DEVICE CHAR
Total :
FAILED LOOP DETECTION CARDS
Total :
TRAFFIC CAMERA-ARGONNE / MONT
Total :
0276-CONSTRUCTION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
LEGAL PUBLICATION
MAY 2020 FLEET FUEL BILL
LTGO REFUNDING BONDS 2014
LTGO BONDS 2016
Total:
Total :
Total:
Total :
Total :
COMBINED EXCISE TAX RETURN
Total :
LEASEHOLD EXCISE TAX
Total :
22 Vouchers for bank code : apbank Bank total :
3,020.74
3,020.74
2,662.85
2,662.85
133.84
133.84
5,544.50
5,544.50
233.60
222.40
25,00
75.20
254.40
92.65
93.50
98.60
1,095.35
1,095.20
1,095.20
95,125.00
95,125.00
118,225.00
118,225.00
788.50
788.50
327.87
327.87
235,330.47
Page:
vchlist Voucher List
06/09/2020 2:15:18PM Spokane Valley
Page:
Bank code : apbank
Voucher
Date Vendor
Invoice Fund/Dept Description/Account Amount
50884 6/9/2020 001169 CITY OF SPOKANE VALLEY April 2020 001.040.043.558 PETTY CASH: 19825
June 2020 001.076.305.575 PETTY CASH PARKS: 15362
Total :
1.25
8.00
9.25
50885 6/9/2020 007860 HART, CODY 2020-1005458 001.016.000.342 FARU REFUND: PAYMENT ID 76007796 65.00
Total : 65.00
50886 6/9/2020 007862 KORFHAGE, WILL[AM 45021.5910 303.000.249.595 CIP 0249 ROW ACQUISITION PARCEL L 13,778.00
Total : 13,778.00
50887 6/9/2020 007861 KUCH, JEFFREY 2020-10050711 001.016.000.342 FARU REFUND: PAYMENT ID 75863051 65.00
Total : 65.00
50888 6/9/2020 000157 MOAT, BRIAN Expenses 001.033.000.518 EXPENSE REIMBURSEMENT 49.25
Total : 49.25
50889 6/9/2020 007859 NFL ROW-2020-32-38-39-40 001.040.041.322 PERMIT REFUND:ROW-2020-32-38-39-' 498.40
Total : 498.40
50890 6/9/2020 007280 PATTERSON, MARC! Expenses 001.011.000.511 EXPENSE REIMBURSEMENT 17.34
Total : 17.34
50891 6/9/2020 001089 POE ASPHALT PAVING INC. Pay App 3 303.000.295.595 0295-CONSTRUCTION 132,752.89
Total : 132,752.89
8 Vouchers for bank code : apbank Sank total : 147,235.13
8 Vouchers in this report Total vouchers : 147,235.13
Page:
vchiist
06/12/2020 3:13:35PM
Voucher List
Spokane Valley
Page: 'x 1r
Bank code: apbank
Voucher
Date Vendor
Invoice
50892 6/12/2020 004046 AMERICAN ONSITE SERVICES
50893 6/12/2020 000652 OFFICE DEPOT INC.
50894 6/12/2020 001860 PLATT ELECTRIC SUPPLY
50895 6/12/2020 007741 REFRIGERATION SUPPLIES DIST
50896 6/1212020 003231 SHERWIN WILLIAMS COMPANY
50897 6/12/2020 000487 YMCA OF THE INLAND NW
50898 6/12/2020 007114 CARDINAL INFRASTRUCTURE LLC
50899 6/12/2020 000240 NAT'L LEAGUE OF CITIES
50900 6/12/2020 000321 GREATER SPOKANE INC
50901 6/12/2020 007136 AMAZON CAPITAL SERVICES INC
50902 6/12/2020 007808 AMENTO GROUP INC
338987
338988
492224601001
492225524001
0141871
0182237
16251271-00
0943-1
April 2020
1728
169243
125141
1 K1 K-NPXQ-RMCV
1 N9C-19XL-4J4D
042038
Fund/Dept
001.076.300.576
001.076.300.576
001.076.000.576
001.076.000.576
001.076.305.575
001.076.305.575
001.076.305.575
001.076.305.575
001.076.302.576
001.011.000.511
001.011 000.511
001.040.042.558
001.040.043.558
001.040.043.558
001.033.099.518
Description/Account
Amount
PORTABLE RESTROOMS AT PARKS
PORTABLE RESTROOMS AT PARKS
Total :
OFFICE SUPPLIES AT CENTERPLACE
OFFICE SUPPLIES CENTERPLACE
Total :
SUPPLIES FOR CENTERPLACE
SUPPLIES FOR CENTERPLACE
Total :
SUPPLIES FOR CENTERPLACE
SUPPLIES FOR CENTERPLACE
Total :
Total :
OPERATING EXPENSES APRIL 2020
Total :
PROFESSIONAL SERVICES
Total :
MEMBERSHIP RENEWAL 2020 000200E
Total:
MEMBERSHIP DUES/ECONOMIC DEV
Total :
SUPPLIES FOR BUILDING
SUPPLIES FOR BUILDING DEPT
Total :
169.00
313.00
482.00
69.89
183.46
253.35
7.86
4.86
12.72
217.53
217.53
149.48
109.48
3,004.35
3,004.36
6,500.00
6,500,00
7,029.00
7,029.00
8,986.68
8,986.68
65.33
91.36
156.69
CONTRACT 02-041: PROFESSIONAL SI 5,270.85
Total : 5,270.85
Page: "1`—
vchlist Voucher List Page:
06112f2020 3:13:35PM Spokane Valley
Bank code: apbank
Voucher Date Vendor invoice FundlDept Description/Account Amount
50903 6/12/2020 000019 PURFECT LOGOS LLC 53456 001.040.041.543 NAME PLATES FOR EMPLOYEES 114.35
Total : 114.35
50904 6/12/2020 000675 RAMAX PRINTING &AWARDS INC 32808 001.040.043.558 CLOCK FOR PLANNING COMMISSIONE 78.95
Total : 78.95
50905 6/12/2020 000326 CONSOLIDATED IRRIGATION #19 May 2020 402.402.000.531 UTILITIES: CPW MAY 2020 317.09
May 2020 001.076.300.576 UTILITIES: MAY 2020 PARKS & CP 579.75
Total : 896.84
50906 6/12/2020 000246 EAST SPOKANE WATER DIST #1 May 2020 402.402.000.531 WATER CHARGES FOR MAY 2020 1,512.37
Total : 1,512.37
50907 6/12/2020 000070 INLAND POWER & LIGHT CO May 2020 101.042.000.542 ULILITIES: MAY 2020 448.49
Total : 448.49
50908 6/12/2020 000388 IRVIN WATER D[ST. #6 April 2020 001.076.300.576 UTILITIES: PARKS & CPW APRIL 2020 404.01
Total : 404.01
50909 6/12/2020 000132 MODERN ELECTRIC WATER CO May 2020 101.042.000.542 UTILITIES: MAY 2020 CPW 12,006.02
May 2020 001.076.302.576 UTILITIES: MAY 2020 PARKS 3,774.54
Total : 15,780.56
50910 6/12/2020 000167 VERA WATER & POWER May 2020 101.042.000.542 UTILITIES: MAY 2020 4,595.96
Total : 4,595.96
19 Vouchers for bank code : apbank Bank total : 55,854.19
19 Vouchers in this report Total vouchers : 55,854.19
Page: �Zr
f
vchlist Voucher List Page:
06/15/2020 10:17:55AM Spokane Valley
Bank code : apbank
Voucher
Date Vendor
Invoice Fund/Dept Description/Account Amount
7157 6/5/2020 000120 AWC Ben93646 001.231.16.00 DENTAL PLAN: PAYMENT 146,268.58
Total : 146,268.58
7158 6/5/2020 000165 DEPT OF RETIREMENT SYSTEMS Ben93648 001.231.15.00 PERS: PAYMENT 124,642.96
Total : 124,642.96
7161 6/5/2020 000699 WA COUNCIL CO/CITY EMPLOYEES Ben93650 001.231.21.00 UNION DUES: PAYMENT 2,723.35
Total : 2,723.35
7163 6/5/2020 007657 WA STATE SUPPORT REGISTRY Ben93652 101.231.20.00 DIVISION OF CHILD SUPPORT: PAYME 458.00
Total : 458.00
7170 6/5/2020 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben93654 303.231.14.00 401A: PAYMENT 36,320.52
Total : 36,320.52
7171 6/512020 000682 EFTPS Ben93656 001.231.11.00 FEDERAL TAXES: PAYMENT 35,404.42
Total : 35,404.42
7172 6/5/2020 007303 VANTAGEPOINT TRANSFER AGENTS, 457 RO Ben93658 001.231.23.00 457 ROTH OPTION: PAYMENT 1,666.98
Total : 1,666.98
7173 6/5/2020 000145 VANTAGEPOINTTRANSFERAGENTS. 457 P€I Ben93660 402.231,18.00 457 DEFERRED COMPENSATION: PAYI 9,270.31
Total : 9,270.31
7175 6/5/2020 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben93662 001.231.14.00 401 EXEC PLAN: PAYMENT 703.31
Total : 703.31
7183 6/5/2020 000120 AWC Ben93664 001.231.16.00 DENTAL PLAN (COUNCIL): PAYMENT 11,307.09
Total : 11,307.09
7184 6/512020 000682 EFTPS Ben93666 001.231,11.00 FEDERAL TAXES: PAYMENT 2,081.76
Total : 2,081.76
11 Vouchers for bank code : apbank Bank total : 370,847.28
11 Vouchers in this report Total vouchers : 370,847.28
Page:
vchlist Voucher List
06/16/2020 3:56:33PM Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
50911 6/16/2020 003076 AMSDEN, ERICA Expenses 001.040.041.543 EXPENSE REIMBURSEMENT 51.75
Total : 51.75
50912 6/16/2020 007869 ATLAS SYSTEMS LLC CSV Refund 001.000.000.321 CSV ENDORSEMENT REFUND 13.00
Total : 13.00
50913 6/16/2020 007870 BERRY, MATHEW BLD-2020-1852 001.040.043.345 PERMIT REFUND: BLD-2020-1852 118.70
Total: 118.70
50914 6/16/2020 003297 HIGGINS, LEWIS ROD Expenses 001.011.000.511 EXPENSE REIMBURSEMENT 7.71
Total : 7.71
50915 6/16/2020 006350 JIMMY'S ROOFING BLD-2020-1337 001.040.043.322 PERMIT REFUND: BLD-2020-1337 183.26
Total : 183.26
50916 6/16/2020 007133 PRUNTY, CAITLIN Expenses 001.013.015.515 EXPENSE REIMBURSEMENT 23.00
Total : 23.00
50917 6/16/2020 007047 RITTER, GLENN Expenses 001.040.041.543 EXPENSE REIMBURSEMENT 11.50
Total : 11.50
50918 6/16/2020 000668 SPOKANE CO TREASURER 45021.5910 303.000.249.595 CIF 0249 : TEMPORARY CONSTRUCT[( 10.00
Total : 10.00
50919 6/16/2020 000668 SPOKANE CO TREASURER 45021.5910 303.000.249.595 CIF 0249: WARRANTY DEED 10.00
Total : 10.00
50920 6/16/2020 001792 WHITEHEAD, JOHN Expenses 001.090.000.517 EXPENSE REIMBURSEMENT 593.85
Total : 593.85
50921 6/16/2020 007147 YOUNGS, MITCH Expenses 001.040.041.543 EXPENSE REIMBURSEMENT 96.37
Total :
11 Vouchers for bank code : apbank Bank total :
11 Vouchers in this report Total vouchers :
96.37
1,119.14
1,119.14
Page: .�
vchlist
06/17/2020 7:54:37AM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor
Invoice Fund/Dept
50922 6/17/2020 003078 ALLWEST TESTING & ENGINEERING
50923 6/17/2020 000158 WELCH COMER &ASSOC. INC
50924 6/17/2020 007156 WIDENER &ASSOCIATES
50925 6/17/2020 001545 BERNARDO WILLS ARCHITECTS PC
50926 6/17/2020 005353 INTERMOUNTAIN MATERIALS
50927 6/17/2020 000167 VERA WATER & POWER
50928 6/17/2020 003274 EXCHANGE PUBLISHING LLC
50929 6/17/2020 007136 AMAZON CAPITAL SERVICES INC
50930 6/17/2020 000007 GRAINGER
50931 6/17/2020 000652 OFFICE DEPOT INC.
50932 6/10/2020 000648 ABADAN REPROGRAPHICS
97446
51068000-017
207155
20409
11901
0005387
565170
1 J9 F-4CLV-3LJW
9542291191
488822155001
114914
115542
50933 6/10/2020 003078 ALLWEST TESTING & ENGINEERING 97338
311.000.285.595
101.042.000.542
314.000.223.595
309.000.268.595
303.000.295.595
309.000.268.595
303.000.259.595
101.000.000.542
001.040.041.543
001.040.041.543
303.000.302.595
303.000.302.595
303.000.259.595
Description/Account
Amount
PROFESSIONAL SERVICES
TRAFFIC STUDY
Total:
Total :
0223-ENVIRONMENTAL AND PERMITTI
Total :
0268-LANDSCAPE ARCHITECTURE
Total :
0295-MATERIAL TESTING
Total :
CIP 0268: APPLEWAY TRAIL ELECTRIC.
Total:
ADVERTISING
SUPPLIES
SAFETY EQUIPMENT
Total :
Total :
Total :
OFFICE SUPPLIES: ENGINEERINGIDE\
Total :
CIP 0302/0303: PRINTING & BINDING
CIP 0302/0303: PRINTING & BINDING
Total :
5,830.00
5,830.00
2,736.35
2,736.35
4,475.10
4,475.10
2,413.75
2,413.75
3,250.64
3,250.64
1,955.50
1,955.50
57.67
57.67
44.47
44.47
21.39
21.39
16.89
16.89
466.49
46.36
512.85
0259-MATERIALS TESTING 212.50
Total : 212.50
Page: �r
vchlist
06/17/2020 7:54:37AM
Voucher List
Spokane Valley
Page: %./-�
Bank code: apbank
Voucher
Date Vendor
Invoice
50934 6/10/2020 005353 INTERMOUNTAIN MATERIALS
50935 6/17/2020 000683 DAV1D EVANS & ASSOCIATES
50936 6/17/2020 007136 AMAZON CAPITAL SERVICES INC
50937 6/17/2020 000007 GRAINGER
50938 6/17/2020 002288 SARGENT ENGINEERS INC.
50939 6/1712020 002837 CENTRAL PRE -MIX CONCRETE CO
50940 6/17/2020 003238 KPFF CONSULTING ENGINEERS
50941 6/17/202D 000709 SENSKE LAWN &TREE CARE INC.
50942 6/17/2020 000322 CENTURYLINK
50943 6/17/2020 001888 COMCAST
50944 6/17/2020 002604 DELL FINANCIAL SERVICES LLC
11911
466846
1XXV-HQJ3-3NXG
9548730135
33042
3016078
324936'
9945849
May 19-June 19 2020
5/17/2020-6/16/2020
80438245
80438246
80438247
80438248
80438249
80438250
Fund/Dept
309.000.304.594
303.000.292.595
001.040.041.543
001.040.041.543
101.043.000.542
402.402.000.531
403.000.308.589
402.402.000.531
001.090.000.518
001.076.305.575
001.090.000.548
001.090.000.548
001.090.000.548
001.090.000.548
001.090.000.548
001.090.000.548
Description/Account
Amount
0304-MATERIAL TESTING
0292-SIGNAL DESIGN
Total :
Total :
OFFICE SUPPLIES: ENGINEERING/DE\
Total :
SMALL TOOLS/MINOR EQUIPMENT
Total :
PROFESSIONAL SERVICES - ENGINEE
Total :
DRAIN ROCK
Total:
0308-ENGINEERING & ARCHITECTURF
Total
Total:
Total:
Total :
895 CONTRACT MAINTENANCE
CITY HALL PHONES
INTERNET: CENTERPLACE
COMPUTER LEASE: 001-8922117-007
COMPUTER LEASE: 001-8922117-008
COMPUTER LEASE: 001-8922117-009
COMPUTER LEASE: 001-8922117-010
COMPUTER LEASE: 001-8922117-011
COMPUTER LEASE: 001-8922117-012
Total :
1,713.60
1,713.60
875.08
875.08
11.66
11.66
15.36
15.36
5,068.56
5,068.56
253.45
253.45
3,535.13
3,535.13
5,608.33
5,608.33
279.23
279.23
406.14
406.14
139.58
658.51
368.09
187.76
806.78
266.18
2,426.90
Page: -�
vchlist Voucher List
06117/2020 7:54:37AM Spokane Valley
Page: 3�
Bank code : apbenk
Voucher Date Vendor Invoice Fund/Dept Description/Account Amount
50945 6/17/2020 006852 ULINE INC 120214431 001.090.000.518 STORAGE CABINETS FOR IT 1,798.04
Total : 1,798.04
50946 6/17/2020 001885 ZAYO GROUP LLC 2020060003578 001.090.000.518 NETWORK INFRASTRUCTURE 283.80
2020060005522 001.090.000.518 INTERNET 626.70
2020060025710 001.090.000.586 INTERNET SERVICES 245.04
Total : 1,155.54
50947 6/17/2020 002562 CD'A METALS 611389 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 399.12
Total : 399.12
50948 6/17/2020 002157 ELJAY OIL COMPANY 4301840 001.040.041.543 FUEL FOR MAINTENANCE SHOP 645.50
Total: 645.50
50949 6/17/2020 000007 GRAINGER 9550251426 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 138.11
Total : 138.11
50950 6/17/2020 000692 GUS JOHNSON FORD 540078 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 52.93
Total : 52.93
50951 6/17/2020 002518 INLAND PACIFIC HOSE & FITTINGS 1048017 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 100.93
Total : 100.93
50952 6/17/2020 002203 NAPAAUTO PARTS 0538-986886 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 42.01
0538-988338 001.040.041.558 VEHICLE REPAIR & MAINT. SUPPLIES 51.22
Total : 93.23
50953 6/17/2020 001546 NORCO INC 32901943933 101.042.000.542 SHOP SUPPLIES 56.60
Total: 56.60
50954 6/17/2020 005968 PRECISE MRM LLC 200-1026139 101.042.000.542 DATA PLAN 250.00
Total : 250.00
50955 6/17/2020 000709 SENSKE LAWN & TREE CARE INC. 9945559 101.042.000.542 FLAGGING 191.66
9945907 101.042.000.542 895 CONTRACT MAINTENANCE 531.43
Total : 723.09
50956 6/17/2020 002531 SIX ROBBLEES INC 5-873578-1 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 12.37
Page: 3----
vchlist
06/17/2020 7:54:37AM
Voucher List
Spokane Valley
Page: /j 4�
Bank code: apbank
Voucher Date Vendor
Invoice Fund/Dept
50956 6/17/2020 002531 002531 SIX ROBBLEES INC
50957 6/17/2020 001969 SUNSHINE DISPOSAL
50958 6/17/2020 003318 TACOMASCREW PRODUCTS INC
50959 6/17/2020 001660 TITAN TRUCK EQUIP CO INC
50960 6/17/2020 006846 US LINEN & UNIFORM INC
50961 6/17/2020 000683 DAVID EVANS &ASSOCIATES
50962 6/17/2020 000273 SRTC
50963 6/17/2020 000864 JUB ENGINEERS INC.
50964 6/17/2020 000313 INLAND ASPHALT COMPANY INC.
50965 6/17/2020 006573 NATIONAL NATIVE AMERICAN CONST
50966 6/17/2020 001089 POE ASPHALT PAVING INC.
50967 6/17/2020 000868 POWER CITY ELECTRIC CON. INC.
(Continued)
1589354
24158425
1265056
1265548
2550895
2554265
2557514
2560711
466847
TS-2175
0134397
PAYAPP 1
PAYAPP 2
PAYAPP 4
PAYAPP 1 REVISED
101.042.000.542
101.042.000.542
101.000.000.542
101.042.000.542
101.042.000.543
101.042.000.543
101.042.000.543
101.042.000.543
101,042,000.542
101.042.000.542
101.042.000.542
311.000.285.595
303.000.302.595
303.000.295.595
303.000.259.595
Description/Account Amount
Total :
TRANSFER STATION CPW MAY 2020
Total :
VEHICLE REPAIR & MAINT. SUPPLIES
Total :
VEHICLE REPAIR & MAINT. SUPPLIES
VEHICLE REPAIR & MAINT SUPPLIES
Total :
SUPPLIES: MAINTENANCE SHOP
SUPPLIES: MAINTENANCE SHOP
SUPPLIES: MAINTENANCE SHOP
SUPPLIES: MAINTENANCE SHOP
Total :
TRAFFIC SERVICES
SOFTWARE MAINTENANCE
Total :
Total :
ON -CALL TRAFFIC ENGINEERING SVC
Total :
0285-CONSTRUCTION
302/303-CONSTRUCTION
0295-CONSTRUCTION
0259-CONSTRUCTION
12.37
343.63
343.63
38.75
38.75
718.94
140.17
859.11
14.81
15.25
14.81
14.81
59.68
8,702.12
8,702.12
3,244.61
3,244.61
17,484.15
17,484.15
957,914.64
Total ; 957,914.64
Total :
Total :
187,225.13
187,225.13
766,729.12
766,729.12
246,947.84
Page: —4�
vchlist
06/17/2020 7:54:37AM
Voucher List
Spokane Valley
Page:
Bank code : apbank
Voucher Date Vendor
invoice Fund/Dept
50967 6/17/2020 000868 000868 POWER CITY ELECTRIC CON. INC. (Continued)
50968 6/17/2020 000842 WM WINKLER COMPANY
50969 6/17/2020 003122 CALHOUN, MARK
50970 6/17/2020 000652 OFFICE DEPOT INC.
50971 6/17/2020 002424 PITNEY BOWES GLOBAL
50972 6/17/2020 000065 STAPLES ADVANTAGE
50973 6/17/2020 000257 STATE AUDITOR'S OFFICE
50974 6/17/2020 007136 AMAZON CAPITAL SERVICES INC
9939878 6/5/2020 000001 SPOKANE CO TREASURER
1404140501 6/30/2020 000409 DEPT OF REVENUE
55 Vouchers for bank code :
55 Vouchers in this report
apbank
PAY APP 1
PAY APP 3
June 2020
508426555001
3311300331
3447968775
L137206
1 K1 K-NPXQ-XGCQ
1 LQY-MGDL-H 1 KJ
1 M4Q-99W1-7LNY
1YFP-KR4M-14CM
MAY 2020
Q1 2020
303.000.291.595
309.000.304.594
001.013.000.513
001.018.014.514
001.090.000.518
001.090.000.519
001.090.000.514
101.042.000.542
101.042.000.542
001.040.042.558
001.040.042.558
001.016.000.512
001.076.301.589
Description/Account
Amount
Total :
0291-CONSTRUCTION
0304-CONSTRUCTION CONTRACT
Total :
MONTHLY AUTO ALLOWANCE FOR 6/2
Total :
Total :
Total :
Total :
Total :
OFFICE SUPPLIES: FINANCE
LEASE CONTRACT 2969758001
KITCHEN SUPPLIES
SAO AUDIT OF 2019
SMALL TOOLS/MINOR EQUIPMENT
SMALL TOOLS/MINOR EQUIPMENT
SMALL TOOLS/MINOR EQUIPMENT
SMALL TOOLS/MINOR EQUIP.
SPOKANE COUNTY SERVICES
LEASEHOLD EXCISE TAX
Total :
Total:
Total :
Bank total
Total vouchers :
246,947.84
186,189.16
404,269.41
590,458.57
400.00
400.00
28.59
28.59
1,067.10
1,087.10
113.15
113.15
1,583.40
1,583.40
261.35
62.61
-130.12
-26.74
167.10
168,815.50
158,815.50
310.73
310.73
2,999,638.93
2,999,838.93
Page:
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 23, 2020 Department Director Approval :
Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Payroll for Pay Period Ending June 15, 2020
GOVERNING LEGISLATION:
PREVIOUS COUNCIL ACTION TAKEN:
BACKGROUND:
Budget/Financial impacts:
Employees
Gross: $ 326,895.21 $
Benefits: $ 70,064.50 $
Total payroll $ 396,959.71 $
Council
Total
$ 326,895.21
$ 70,064.50
$ 396,959.71
RECOMMENDED ACTION OR MOTION: Move to Approve above payroll.
[Approved as part of the Consent Agenda, or may be removed and discussed separately.]
STAFF CONTACT: Raba Nimri
DRAFT
MINUTES
City of Spokane Valley
City Council Regular Meeting
Study Session Format
Tuesday, June 2, 2020
Mayor Wick called the meeting to order at 6 pm. The meeting was held in City Hall with Council and staff
participating via ZOOM.
Ben Wick, Mayor
Brandi Peetz, Deputy Mayor
Pam Haley, Councilmember
Tim Hattenburg, Councilmember
Rod Higgins, Councilmember
Linda Thompson, Councilmember
Arne Woodard, Councilmember
John Hohman, Deputy City Manager
Chelsie Taylor, Finance Director
Cary Driskell, City Attorney
Mike Stone, Parks & Rec Director
Mike Basinger, Economic Dev. Manager
Jenny Nickerson, Building Official
Christine Bainbridge, City Clerk
ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to
approve the agenda.
Prior to moving forward with the agenda items, Mayor Wick asked for a moment of silence to acknowledge
the troubled times of our nation and in memory of George Floyd.
1. COVID-19 Phase 2 Restaurant Operations — Jenny Nickerson, Mike Basinger
Building Official Nickerson went through the PowerPoint discussing restaurant re -openings during Phase
2 of the COVID-19 pandemic; she mentioned obstacles such as reduced occupancy and inconsistent
opening hours; she also explained some of the parking options and flexibility in such things as required
number of off-street parking spaces; mentioned flexibility for restaurant to retail change of use; sign
regulations and flexibility with temporary/event signs; and she noted that the Permit Center continues
accepting applications, and reviewing requests, permits, and inspection requests throughout the COVID-19
pandemic through the use of our permit portal; she noted the temporary sign fee is a low cost of $50 which
covers administrative duties and processing, as well as inspector or code enforcement to make sure those
signs are not up for more than 60 days; and she noted that we continue to waive the credit card convenience
charge.
Concerning economic development, Mr. Basinger explained about the City's newly developed webpages
dedicated to COVID-related updates, including links to such agencies as the Spokane Regional Health
District, and the Washington State Department of Health; he stated that this page logged over 5,500 site
visits in its first five weeks; he noted information has also been disseminated through such social media
sites as Facebook, Twitter, Linkedln and Instagram, and that of course the City issues periodic press
releases. Mr. Basinger noted staff instituted a digital marketing campaign promoting local restaurants
featuring the hashtag #orderupspokanevalley, and that has received over 300 likes, 100 shares, and resulted
in 3,515 visits to the restaurant page March 22 through April 8. Lastly, Mr. Basinger went over some of the
other things the Economic Development Division has been doing to provide citizens and businesses with
information on significant dates involving COVID-19, as well as sending e-mails related to our enhanced
online permit portal.
2. COVID-19 Revenue Estimates Update — Chelsie Taylor
Finance Director Taylor went through the details of her Request for Council Action form, stating the need
to revise revenue estimates downward due to COVID-19; she said it is still too early for exact figures, but
Council Meeting Minutes: 06-02-2020 Page 1 of 5
Approved by Council:
DRAFT
stressed we must realize the financial climate will have an impact on revenues and taxes. She explained that
based on recommendations from various financial groups including the Government Finance Officers
Association and Municipal Research Services Center, as well as various public accounting firms, staff
began to evaluate revenues based on shortfalls that were experienced by the City during the great Recession
of 2008 to 2010. She noted that sales taxes revenues which are accounted for in the general fund, decreased
by about 18% from 2007 to 2010; and based on these figures, her conservative estimate for a decrease in
sales tax revenue collections for 2020 is about $6 million less than what is currently included in the 2020
budget. Director Taylor mentioned that fees collected by the Community and Public Works Department for
such things as permits and plan review fees decreased by about 40% from 2007 to 2010, and a 40%
reduction in estimated fee revenues for 2020 is about $220,000 less than what is currently included in the
2020 budget. Director Taylor explained similar scenarios for Parks and Recreation Revenues, Gambling
Taxes, Motor Vehicle Fuel Taxes and Multimodal Transportation Funds, Lodging Taxes, and Real Estate
Excise Taxes (REET), and stated that these reductions are estimated to come in at about $8.4 million less
than what is currently included in the 2020 budget.
Director Taylor further explained that these figures are very preliminary; said she received activity figures
for April tax revenues from the state and comparing this April to April 2019, those revenues are about
16.7% lower; fuel revenues are down over 37%, and that lodging is down almost 58%, and said that some
filing deadlines have been extended by the Department of Revenue. Ms. Taylor also noted that none of the
CARES funding of $2.9 million from the Department of Commerce would qualify to be used for these
funds as those CARES funds must be strictly related to COVID; she added more information on that will
be forthcoming in the following weeks. Property taxes were also mentioned and Director Taylor said we
have received over $5 million of the expected $6 million; she also noted she tried to err on the lower end
and she will continue to monitor this information and by the August 4 workshop, will have more information
and be able to give a better estimate after we see how the economy is starting to move.
3. Governance Manual Revisions — Chris Bainbridge, Cary Driskell
After City Clerk Bainbridge and City Attorney Driskell briefly went over the proposed changes, discussion
included public comment and whether to have one opportunity, or two opportunities, and where to place
such opportunities on the agenda; it was determined to keep the two comment periods and have one closer
to the beginning of the agenda, and the second one would remain making it easier to ask for comments and
not receive any, then to not have an opportunity to ask. The 45-minute time period was also discussed, but
there were no suggestions to change that as the section also notes changing the time would be up to the
Mayor. It was determined to place the first public comment section immediately after the Consent Agenda.
There was also discussion about Council Committee/Board reports. Mayor Wick said he would like to
encourage more of a discussion rather than a one-way report but nothing definitive was decided as that
could be done on a case -by -case basis. Travel was brought up with the idea that if a Councilmember were
on a trip for a meeting, and wanted to take a side vacation/tourist trip, that the side trip should not be
permitted as part of the travel allowance reimbursement. Mr. Driskell explained that such a side excursion
must be city -related to be reimbursed, and City Manager Calhoun added that the finance department reviews
each expense report and if there were ever questions, they would seek clarity as the reimbursement must
pass muster with the auditors, which he said is generally the case.
Moving to the section concerning remote meetings and meeting participation by telephone conference,
Mayor Wick asked about the idea of a type of hybrid meeting, which would not necessarily be a remote
meeting, but allow the one or two councilmembers who couldn't attend physically, to be seen and heard.
Mr. Calhoun said staff will work with IT to research options.
Mr. Driskell also mentioned the statement of core beliefs, which is currently included in the Manual as
Appendix B; and it was determined that revising that resolution would not be part of the Governance
Manual but could be brought up later for a separate discussion.
Council Meeting Minutes: 06-02-2020 Page 2 of 5
Approved by Council:
DRAFT
4. Community Development Block Grant Interlocal Agreement — John Hohman, Mike Basinger
Mr. Basinger explained that the objective of the CDBG is development of viable urban communities,
principally for low and moderate income persons; that it is administered through the U.S. Department of
Housing and Urban Development (HUB); he noted the CDBG project types and mentioned the Barker Road
Sewer Project, which is a collaborative project managed by Spokane County to eliminate septic tanks using
the City's set -aside for sewer hookup assistance; he mentioned funding limits; and went over the highlights
of the revised cooperation agreement, which Council had asked him to negotiate, and which Spokane
County agreed to; adding that once our population reaches 100,000, our representation will be increased
from three to four. Mr. Basinger also noted regarding the HOME Investment Partnership Program, that
HUD uses a formula to determine which jurisdictions are eligible and our City is not. Mr. Basinger again
noted the options before Council as shown on slide 15, and that staff recommends Council defer status as
an entitlement grantee and participate as a part of the urban county, which we have done since 2003.
There was extensive discussion including comment about how the auditor's office document recording fees
are used, with Mr. Basinger explaining that if we chose the status quo, we would not get those fees as if we
did, it would dilute the County's program which we would not want to do since the region, our city included,
is served with those funds. Mayor Wick stated that his concern is local control; that we want to make sure
that Spokane Valley is a participant on those funding decisions, and he asked how can we get more involved.
Mr. Basinger said that the Council had asked him to work with the County to improve our arrangements,
and after conversations with Spokane County Housing and Community Development Division Manager
Tim Crowley, we will be able to provide recommendations for any project within our City boundaries; said
the County has also given us an increase from the 20% set -aside funds to 39% which represents a substantial
increase and allows us to distribute those funds as Council see fit; he said the County has been very
accommodating. Deputy Mayor Peetz also raised the goal of local control and how that equates with the
estimated document recording fees of $500,000. City Manager Calhoun said if we were our own entitlement
City, that 20% would go toward administration leaving a net $520,000 for the program; but we would have
to hire at least two employees at about $200,000 each, which includes benefits; adding that the salary would
be dependent upon the skill set as we would be looking for someone with experience managing a program,
so the salary for each would be about $225,000 or $250,000; which he said would be a policy decision on
the part of Council. Mr. Calhoun said if Council wants us to hire these two individuals, a great amount of
work would be required between now and the August 4 budget workshop for the 2021 budget year; said
that he will deliver a 2021 budget with no less than 50% fund balance of recurring revenues, which is
necessary for cash flow purposes; and if we move in this direction, he will show which programs would be
cut. Mr. Calhoun said the question is, what does Council want to see as we do budget development and as
we discuss whether we move to becoming an entitlement city.
Councilmember Higgins mentioned that he hears that we don't have any input into the process, but stated
that now we would as Mr. Basinger was successful in accomplishing what we sent him to ask of the County;
that we got everything we asked for; that this process would be dealing with federal money and federal
agencies, and if we move to our own entitlement city, he is afraid we will be looking at some budget
shortfalls, versus staying where we are now; said that 20% set aside won't even begin to cover our actual
costs if we do this program ourselves; said he feels moving to become an entitlement city would be a bad
decision, at least now. Deputy Mayor Peetz asked about the scenario if we went on our own and that didn't
pan out, could we go back with the County administering the program. Mr. Basinger explained that when
we move away from the program, it will have an effect on the County's program and their staffing and the
history that comes with that and what it takes to be a specialist with the CDBG is very specialized; said
they may lose those individuals and it may be complicated to go back; adding that he would have to ask the
County about that scenario.
Deputy City Manager Hohman explained that if we break away, it will have an impact on County staffing
levels and they won't be able to maintain the same level; he said the option is to agree to this contract and
work through year 2022 and 23 and then the three-year period will be up and we can consider if this was
successful or if we need to take full control of the program; he added that staff will always make sure to
Council Meeting Minutes: 06-02-2020 Page 3 of 5
Approved by Council:
DRAFT
investigate the pros and cons to allow Council to be informed on how things are working. Councilmember
Woodard stated that we look at this every three years, and he asked why do this in the middle of a pandemic
when we have no idea of what funds would be; said we are a contract city; if we went on our own, we'd
see less money with more people trying to get the funds for the projects we have historically used for
infrastructure; and added that it wouldn't make sense to change in this climate, and that Mr. Basinger got
the changes we asked for. Councilmember Woodard stated that we have to make it through this year and
we are not sure how that will look; we need to determine how much recording documents funds are for
homeless issues; said he hopes we won't have to cut any services and wonders how much deeper we would
go to add two or three employees; said we'd have to make another whole depailuient called housing; and
again stated that he thinks we are trying to do too much when there isn't justification for changing what is
working now.
Councilmember Thompson added that Council asked Mr. Basinger to get the information and he did; said
she thinks having local control is an issue and she supports becoming our own entity; said there will be
some economic strife and if programs are cut, other staff can pitch in. Mayor Wick asked how many
contracts were awarded for 2019 and for how much, and Mr. Basinger said he would have to look back;
adding that we have always done well through this process as has many of our partners. Councilmember
Haley stated that we have always done what is best for our city, that having dealt with some federal funding
and watching STA (Spokane Transit Authority) and what they go through, that it doesn't make sense as we
don't even know about the funding; said the state is talking about 25% cuts; said she thinks we are
underestimating what will happen, and that this change should not occur now. Deputy Mayor Peetz asked
about a deadline to get a decision back to the County. Mr. Basinger said the County would like the
agreement back by June 22; said they have been very accommodating and are expecting it to come back so
they can start to plan for their program. Councilmember Hattenburg said he realizes these are tough
economic times, but the issue of local control keeps coming up; said Council needs to look at those
opportunities whether now or in the future and evaluate as we go; said this is a serious issue, and he asked
what it would cost us and said he would like to look at that at some point. Mayor Wick questioned why we
would need two new staff members to manage two or three contracts. Deputy City Manager Hohman said
it would be a minimum of two staff, and it is not just managing the particular contracts, but rather the entire
program; that we would have to have a consolidated plan put together and updated; it would involve
contacting applicants and staying involved; it would also need a specific type of finance person fluent with
federal requirements so there would be no problems with auditing; said regarding the idea of drawing on
City's administrative support staff as well, that maybe we could use some of the administrative assistant
staff but that would be in addition to the other staff; said he feels strongly we don't have the capability to
handle this program without adding new staff.
Mr. Hohman said staff would like to know what direction most of the Council would like to go so we can
prepare appropriately; to either stay with the interlocal and come back for a motion, or prepare a letter and
withdraw from the consortium. Councilmember Thompson asked about putting this decision off for one
week so staff can determine the cost for the employees. Mr. Hohman said staff will work toward bringing
back the interlocal for a motion and include in the report, the cost for adding two employees; said he will
work with the City Attorney to look at the last signed interlocal concerning the Barker Home Sewer to see
if it addresses our contribution; and then report back and Council can then decide. In summary, Mr. Hohman
said staff will bring back the interlocal for a motion at next week's meeting, or Council can offer the County
a withdraw letter. There were no objections from Council to proceed as Mr. Hohman suggested.
5. Advance Agenda — Mayor Wick
Although there were no suggested changes to the Advance Agenda, Mayor Wick asked Council if there
were any objections to restoring the Council Committee reports and Proclamations to the regular formal
agenda, and there were no objections.
6. Finance Monthly Report — Chelsie Taylor
This report was for information only and was not reported or discussed.
Council Meeting Minutes: 06-02-2020 Page 4 of 5
Approved by Council:
DRAFT
7. Council Check -in — Mayor Wick
There were no comments from Council.
8. City Manager Comments — John Hohman
Mr. Hohman said that Councilmembers will have received in their e-mail, a copy of a letter he sent to the
FCC; said we were notified late last week that they are working on voting for changing some rules on how
wireless facilities are sited and said that would water down our local control and supersede some of our
process; said he sent an objection letter to the FCC; said unfortunately there wasn't time to bring it to
Council beforehand, but felt it is in line with other items in our state legislative agenda concerning
maintaining local control. Regarding the Barker Home Sewer Project, Mr. Hohman stated that we will still
look into the financial contribution part, but he wanted to update Council on the actual construction contract;
said we entered into that agreement in November 2019; that the County advertised and received two bids;
one of which was below the engineer's estimate; said we originally anticipated that our share would be just
under $1.8 million but it looks like it will now be just over $1.5 million, resulting in a cost savings of about
$276,000; he said the County is moving forward on that so the project will be underway soon.
Mayor Wick mentioned he is trying to schedule some upcoming meetings with legislators from the Third
and Fourth District; said he would like to keep it under a quorum, and asked if any Councilmembers were
interested to please let him know as soon as possible.
9. Executive Session: Potential Land Acquisition; Pending Litigation
It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn into executive session
for approximately 30 minutes to discuss potential land acquisition and pending litigation, and that no action
will be taken upon return to open session. Council adjourned into executive session at 8:15 p.m. At 8:49
p.m. Mayor Wick declared Council out of executive session, at which time it was moved by Deputy Mayor
Peetz, seconded and unanimously agreed to adjourn.
ATTEST:
Ben Wick, Mayor
Christine Bainbridge, City Clerk
Council Meeting Minutes: 06-02-2020 Page 5 of 5
Approved by Council:
DRAFT
MINUTES
SPOKANE VALLEY COUNCIL REGULAR MEETING
FORMAL FORMAT
Spokane Valley City Hall
Spokane Valley, Washington
June 9, 2020
Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting.
Attendance:
Councilmembers
Ben Wick, Mayor
Brandi Peetz, Deputy Mayor
Pam Haley, Councilmember
Tim Hattenburg, Councilmember
Rod Higgins, Councilmember
Linda Thompson, Councilmember
Arne Woodard, Councilmember
Staff
John Hohman, Deputy City Manager
Chelsie Taylor, Finance Director
Cary Driskell, City Attorney
Adam Jackson, Planning/Grants Engineer
Mike Basinger, Economic Dev. Manager
Mike Stone, Parks & Recreation Director
Bill Helbig, City Engineer
Christine Bainbridge, City Clerk
ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to
approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a
COMMITTEE, BOARD, LIAISON SUMMARY REPORTS:
Councilmember Thompson: as a member of the Board of Health, said that it will likely be quite some time
before we can move into phase 3 due to the number of COVID-19 cases; adding that we do have hospital
availability and resources for any upcoming cases; said she is chairing the AWC (Association of
Washington Cities) Large City Committee, and they had their first meeting for the year last May, said they
discussed issues affecting communities like internet access for kids schooling from home; said she is also
a member of the NLC (National League of Cities) Crime Prevention and Public Safety Committee and they
will meet tomorrow to discuss police practices and to review policies and discuss how cities can be
supportive of policies so that law enforcement and members of communities can work together.
Deputy Mayor Peetz: said she is on an AWC State and Federal Policy Committee that met about four times,
said they did a statement of policy which is similar to our Council's legislative agenda and that the statement
is being submitted to the Board of Directors next week and then to the business meeting for potential
adoption; said she was asked to participate and was appointed to the Legislative Priorities Committee which
will have its first meeting this month; mentioned that Visit Spokane finished their Visitor's Guide and a
digital guide is on-line; said the Chamber of Commerce's Lemonade Day is moving to the fall due to the
COVID-19, and their business and nonprofit showcases have moved to December; said our Farmer's
Market started last Friday and there were more people than she expected; said she was invited to be on the
Governor's call with five other elected officials; said she forwarded a lot of different ideas from our Council
meetings; said she participated in a Government Action Committee meeting and Gary Chandler from the
Association of Washington Business shared some insight of what they are experiencing, said they discussed
possible business relief for the B&O tax; said that Mr. Chandler stated that businesses with 100 employees
or those with under 50 employees, that they are working to see if they could do a 50% reduction in B&O
tax and said it will be interesting to see if that moves forward; said that it was also mentioned that in the
next two years there will be a $7 billion or more cut; said there isn't enough interest for a special session
and she found out this morning that they would not be doing the June special session; and lastly they talked
about voluntary quit; she explained that so many people are on unemployment and even though the state
Regular Formal Council Meeting: 06-09-2020 Page 1 of 4
Approved by Council:
DRAFT
has removed some of those, they were talking about if an employee says they don't want to come back to
work but wants to say on unemployment, they are calling that a voluntary quit.
Councilmember Haley: said she is on the AWC Nominating Committee and that they have been discussing
the upcoming AWC Meeting that was going to be held in the Tri-Cities, which now will be a free virtual
meeting; that typically the Nominating Committee interviews all the candidates so they will be doing that
virtually; said she attended the STA (Spokane Transit Authority) meeting and that meetings have been
limited to what is absolutely necessary like putting forward the Central City Line, and projects out to bid;
said that tomorrow will be her first time with the Board of Operations Committee and all committees will
now be meeting regularly.
Councilmember Higgins: said all his committees are on a sabbatical except the Regional Clean Air
Committee; said they haven't had a report from staff on the air quality but it seems to be good; said the
agency is considering moving from its current quarters partly because the North/South Freeway will be
going through there; said the Executive Director had given notice of termination, but since her house hasn't
sold yet, she will be staying a while, and said the committee it conducting a search for the Director's
replacement.
Councilmember Woodard: mentioned that the Farmer's Market has opened, said there was a nice ribbon
cutting and good turnout until the weather changed about 7:30 p.m.; mentioned some of the businesses are
opening around town include several in the Valley Mall; also mentioned HCDAC (Spokane Housing and
Community Development Advisory Committee) will be meeting Thursday.
Councilmember Hattenburg: regarding STA, said they had planned on starting back to charge fares in mid -
July, but that they likely won't do that until later; said a lot of people want to keep the free fare permanent;
said he is on a Division Street Connects committee and that he will be representing the valley region as the
North/South Freeway gets completed and how that will affect bus routes; said he also went to the Valley
Mall and it felt good to be there.
MAYOR'S REPORT: Mayor Wick said he participated in a meeting with the Third District Legislators
today, sharing our financial outlook and budget forecast; said it doesn't sound like a legislative session will
occur in June, but possibly in July; mentioned it doesn't seem favorable on the transportation side as all
budgets are down and travel has been down and therefore the gas tax revenues are down; concerning the
Health District, said there were some COVID-related activities and it does not look promising to go to
phase 3 by this Friday as the case counts remain high; said that per the Governor's guidance, starting
Monday, all employees of all business must wear masks and said the Governor has stressed the importance
of following the rules; said that once we get into phase 3, the Governor said business will have to have a
safety plan for moving forward; said there is now a vacancy on the Board of Health for a citizen as Mr.
Chuck Hafner resigned; said these three at -large citizens are appointed by the Board of County
Commissioners and he encouraged anyone interested, to apply through the County Commissioners' office.
1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any
member of Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion: I move to approve the Consent Agenda.
a. Approval of claim vouchers on June 9, 2020, Request for Council Action Form Total: $2,773,452.64
b. Approval of Payroll for Pay Period Ending May 31, 2020: $520,251.33
c. Approval of Council Meeting Minutes of May 26, 2020 Regular Formal Format
It was moved by Councilmember Hattenburg, seconded and unanimously agreed to approve the Consent
Agenda.
NEW BUSINESS:
2. Motion Consideration: Community Development Block Grant Interlocal Agreement — John Hohman,
Mike Basinger
It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to .finalize and execute
the Cooperation Agreement for Community Development Block Grant and Related Funds and continue
participation in a deferred entitlement status as part of the Urban County for federal .fiscal years 2021,
2022, and 2023. Mr. Hohman said staff has brought forth information in follow-up to previous Council
questions; said he believes we will need two staff to administer the program, at a cost of about $250,000
Regular Formal Council Meeting: 06-09-2020 Page 2 of 4
Approved by Council:
DRAFT
each; based on the estimate from HUD for a potential allocation of $650,000, the City would be able to use
a maximum of $130,000 for staff administration, leaving about $109,000 unfunded with no existing or
projected revenue sources from which to draw; he said we'd want to reimburse the County for the sewer
connection fees for the Barker Road Homes Sewer Project; said that the CDBG set aside for 2020 and 2021
has been committed to help with the connection costs for residents in the Barker Road sewer project as
those costs would be a challenge for those residents; so we would have to reimburse the County for their
staff time to administer the grant program. Mr. Hohman explained that Mr. Basinger will discuss setting
up the work program, if that is Council's decision; adding that it is staffs job to provide as much
information as possible for any impacts that may arise with different options, as he wants Council to move
forward with eyes open.
Mr. Basinger brought Council's attention to the eight items on the Draft Work Plan for Initial Consolidated
Plan Development; he noted that this is a fair amount of work to do in a short amount of time; he also noted
the County's 2019 Work Program. Mayor Wick asked City Clerk Bainbridge if we have public comments,
and she indicated we do as three people signed up to speak to this topic.
Mr. Bill Gothmann, Spokane Valley: Mr. Gothmann read his statement voicing his support for approving
the agreement and remaining in the consortium, as this City has always looked for the most economical
way of serving the needs of our low and moderate income population.
Ms. Barb Howard, Spokane Valley: asked what the ramifications would be if we became our own
entitlement city and what this would do to the County; also that she doesn't think we could try it as our own
entitlement city, and if it didn't work, simply go back to the County; said staff got the changes Council
asked for and that she feels it would be incompetent of Council if we moved away from the current system.
Mr. Tom Hormel, Spokane Valley: said he served on the HCDAC (Spokane County Housing and
Community Development Advisory Committee) as our City's representative for the last seven years as well
as serving as chair; said he has seen the great work that can be done as a group to help all small cities; said
it would be a bad move to move away from the County and would cost taxpayers money since we can only
use a percentage of the CDBG funds for overhead; said he heard Council wants more control; said he has
never been asked to come to speak to Council and he suggested using the citizens Council put on that
committee; stated that the workers at the County do an amazing job; said there is probably a lot more to
that eight -step plan; mentioned that if we go on our own and want to move back to the County that wouldn't
be possible; and if we did move away the County would have to downsize the people they have; said you
can't go back and forth when there are employees involved; and he urged Council to stay with the program
we have, that it works, and the money comes in to Spokane Valley; said he has seen the entire community
uplifted by the HCDAC decisions.
There were no other public comments and City Clerk Bainbridge mentioned we received written comments
from Mr. Pat Stretch, copy of which was e-mailed to Councilmembers; the e-mail urged Council to enter
into this interlocal agreement for CDBG and HOME, but only those two programs.
Councilmembers discussed some of the aspects of agreement, including paragraph 15 and 16 which was
what Mr. Stretch was referring to; and Mr. Hohman said as mentioned before, we would not be entitled to
a HOME award, but concerning paragraphs 15 and 16, we could talk with the County about this and these
paragraphs could be withdrawn if that is Council's desire; said if we did, it would still have staffing impacts
as a reduced HUD program would still be complex and difficult to administer. Mayor Wick said he has the
best interest of citizens and wants to make it better for the local community and have local control; he noted
the three-year time doesn't seem to pencil out; said we do things different from Spokane but given the time
constraint, maybe we should continue through the CDBG but perhaps separate those two programs, and
have the HHAA funds be separate. Other Councilmembers also mentioned the desire for local control but
with the current economic condition, COVID-19 pandemic, and being unsure of our future financial
situation, voiced support of moving forward with the agreement. Councilmember Thompson expressed
appreciation for the salary numbers information and said it will be important to take the time to research a
Regular Formal Council Meeting: 06-09-2020 Page 3 of 4
Approved by Council:
DRAFT
decision three -years down the road. Deputy Mayor Peetz acknowledged this is a complex decision and said
she is in favor of keeping the interlocal, but suggested striking paragraphs 15 and 16. Councilmember Haley
and Councilmember Woodard also said they favor local control in situations where it makes sense and are
able to do so and Councilmember Woodard expressed concern if we added more staff, who would be laid
off; that we don't have the funds and again, said we should not have local control at the cost of citizens.
Councilmember Hattenburg said he would be interested to see how 15 and 16 would affect our budget, but
to stay as it is for now. In response to Mayor Wick's question of the process of setting aside paragraph 15
and 16, City Attorney Driskell said someone could amend the motion on the floor to make that change.
There was discussion about the idea of conducting future research in about two years on how removal of
those sections would affect our budget. Councilmembers also expressed appreciation to Mr. Basinger for
talking to the County about the proposed changes. Vote by acclamation: in favor: Deputy Mayor Peetz, and
Councilmembers Thompson, Higgins, Haley, Hattenburg, and Woodard. Opposed: Mayor Wick. Motion
carried.
PUBLIC COMMENTS: Two people had signed up for general public comments:
Mr. Lance Gurel, Spokane Valley: he urged Spokane Valley to continue the free fare transit with STA;
said that COVID gave us an opportunity to experiment with free transit and it makes sense to continue as
it is a huge bang for the buck; and said it also aids in the reduction of individual vehicles thereby reducing
air pollution and reduced accidents, and lessening the burden on first responders.
Ms. Barb Howard, Spokane Valley: she mentioned the donations given to Valleyfest in the past from the
Outside Agency funding as well as from Lodging Tax funds and that this City has been funding them for
sixteen years; said she doesn't mind them using the land but thinks it is time they were established and self-
sufficient.
ADMINISTRATIVE REPORTS:
3. Potential Grant Opportunity — Pedestrian/Bike Safe Routes to School — Adam Jackson
Mr. Jackson explained about the 2020 Pedestrian/Bike Program (PBP) and Safe Routes to School
(SRTS)call for projects and of the availability of program funds for each program; he indicated that no
match is required for these grants but preference is given to projects with a match; said the application due
date is July 13 with recommendations to the Governor by December, and formal bid awards in June as part
of the 2021-2023 state budget. Mr. Jackson mentioned the scoring criteria and went over the six projects
for consideration and each project's budget. After brief discussions of the projects, it was determined to
submit applications for (1) the PBP-1 Appleway Trail Crossing at Sprague Avenue, City Hall to Balfour
Park; (2) SRTS-2 Sidewalk Improvements Bowdish from 12th to 16th; and (3) SRTS-2 Sidewalk & Crossing
Improvements Bowdish from 16th to 22nd. Mr. Jackson said this will return to Council June 30 for a motion.
4. Graffiti — Cary Driskell, Legal Intern Aziza Foster
After City Attorney Driskell introduced Legal Intern Aziza Foster, Ms. Foster gave a brief overview of the
City's graffiti code provisions and the process for abating graffiti nuisances.
5. Advance Agenda — Mayor Wick
Although there were no suggested changes to the Advance Agenda, it was agreed that a future discussion
could include day care funding as part of our recovery from COVID-19.
CITY MANAGER COMMENTS
Mr. Hohman had no additional comments.
It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting
adjourned at 7:56 p.m.
ATTEST: Ben Wick, Mayor
Christine Bainbridge, City Clerk
Regular Formal Council Meeting: 06-09-2020
Approved by Council:
Page 4 of 4
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: June 23, 2020 Department Director Approval: El
Item: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation
AGENDA ITEM TITLE: Local Agency Presentations Addressing Needs Resulting from the
COVID-19 Pandemic.
GOVERNING LEGISLATION: n/a
PREVIOUS COUNCIL ACTION TAKEN: None.
BACKGROUND: The COVID-19 pandemic reached the United States with the first confirmed
case reported in the State of Washington in January 2020. Since that time, this pandemic has
resulted in 2.1 million cases in the United States and in excess of 110,000 deaths. In the State
of Washington there have been nearly 27,000 cases reported and in excess of 1,200 deaths. In
Spokane County nearly 900 cases have been reported and 37 deaths.
In an effort to slow the advance of the virus, a number of state-wide executive orders have been
issued across the US including mandates for social distancing and temporary business closures
that have resulted in significant harm to the economy. In an effort to both curb the economic
damage and address the unplanned and exorbitant costs of addressing the pandemic, in the latter
part of March 2020 Congress approved the $2 trillion Coronavirus Aid, Relief and Economic
Security Act, also known as the CARES Act. Among other things, the CARES Act provided $150
billion to States to address their COVID-19 related expenses and of this amount the State of
Washington received $2.95 billion.
The State of Washington has allocated a portion of these funds to municipalities across the State
and the City of Spokane Valley received notification from the Washington State Department of
Commerce that we have been awarded $2,901,600. The proceeds of this grant may only be
disbursed to address COVID-19 programs and expenditures. Like all grants we receive, this will
be managed on a reimbursable basis which means the City must first expend money for approved
expenditures and then seek reimbursement after the fact. Staff are currently researching the types
of programs and expenditures the CARES Act funds may be applied against and we will present
an Administrative Report to Council on this topic on July 7, 2020. Prior to that report however,
Council felt it would be helpful to hear from organizations operating in Spokane Valley that are on
the front-line of addressing the collateral damage caused by the pandemic. To that end, the
purpose of this agenda item is to hear from those organizations that are in a position to assess
unfulfilled needs including those that are housing related including rent, mortgage and utility
assistance; food security/insecurity needs; and finally business support.
Page 1 of 2
A tentative order of presenting agencies follows:
6:15-6:30pm Pam Tietz Spokane Housing Authority
Executive Director
6:30-6:45pm Julie Honekamp SNAP
Chief Executive Officer
6:45-7:OOpm Cal Coblentz Spokane Valley Partners
Chief Executive Officer
7:00-7:15pm Jeff Edwards Greater Spokane County Meals on Wheels
Executive Director
7:15-7:30pm Steven Brashears Feed Spokane
Executive Director
7:30-7:45pm Lance Beck Spokane Valley Chamber of Commerce
Chief Executive Officer
7:45-8:30pm School District Superintendents???
OPTIONS: This is simply an opportunity to gather information on unfulfilled needs caused by
the COVID-19 pandemic.
RECOMMENDED ACTION OR MOTION: No action is required at this time.
BUDGET/FINANCIAL IMPACTS: The City has received a $2.9 million grant to address COVID-
19 related programs and expenditures.
STAFF CONTACT: Mark Calhoun, City Manager
ATTACHMENTS: None.
Page 2 of 2
DRAFT
ADVANCE AGENDA
as of June 18, 2020; 2:30 p.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
June 30, 2020, Special Council Meeting, 5:15 p.m.
Executive Session: Potential Land Acquisition; Pending Litigation
June 30, 2020, Study Session, 6:00 p.m. [due Tue June 231
Oath of Office: Administered to New Police Chief
ACTION ITEMS:
1. Motion Consideration: Potential Grant Opp.Pedestrian/Bike Safe Rts to School — Adam Jackson (10 min)
2. Motion Consideration: Mem. of Understanding w/Spokane Co Re COVID-19 — C.Driskell (10 minutes)
NON -ACTION ITEMS:
3. Potential Grant Opportunity: Transportation Improvement Board (TIB) — Adam Jackson (15 minutes)
4. Motorized Foot Scooters — Erik Lamb (10 minutes)
5. Vaping — Erik Lamb (10 minutes)
6. Advance Agenda — Mayor Wick (5 minutes)
7. Info Only: Finance Dept Monthly report [*estimated meeting: 60 mins]
July 7, 2020, Study Session, 6:00 p.m.
1. CARES Grant — Chelsie Taylor
2. Governance Manual Revisions — Chris Bainbridge, Cary Driskell
3. Advance Agenda — Mayor Wick
[due Tue June 30]
(25 minutes)
(20 minutes)
(5 minutes)
[*estimated meeting: 50 mins]
July 14, 2020, Formal Meeting Format, 6:00 p.m. [due Tue July 7]
Proclamation: Parks and Recreation Month
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Potential Grant Opportunity: Transportation Improvement Board (TIB) — Adam Jackson (15 minutes)
3. Admin Report: Council Goals & Priorities for Use of Lodging Tax — Chelsie Taylor (15 minutes)
4. Admin Report: Advance Agenda — Mayor Wick (5 minutes)
[*estimated meeting: 40 mins]
July 21, 2020, Study Session, 6:00 p.m. [due Tue July 14]
1. Advance Agenda (5 minutes)
July 28, 2020, Formal Meeting Format, 6:00 p.m. [due Tue July 21]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Motion Consideration: Council Goals & Priorities for Use of Lodging Tax — Chelsie Taylor (10 minutes)
3. Admin Report: Spokane Arts Council Sculpture Presentation — Mike Stone (10 minutes)
4. Admin Report: Advance Agenda — Mayor Wick (5 minutes)
5. Info Only: Department Monthly Reports [*estimated meeting: 30 mins]
August 4, 2020, Special Meeting: Budget Workshop 8:30 a.m. — 2:30 p.m. [due Tue July 28]
August 4, 2020, Study Session, 6:00 p.m. - Cancelled
August 11, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Wick
[due Tue Aug 41
(5 minutes)
(5 minutes)
Draft Advance Agenda 6/18/2020 3:44:42 PM Page 1 of 2
August 18, 2020, Study Session, 6:00 p.m.
1. Council 2021 Budget Goals — Chelsie Taylor
2. Advance Agenda
August 25, 2020, Formal Meetin2 Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Wick
3. Info Only: Department Monthly Reports
Sept 1, 2020, Study Session, 6:00 p.m.
1. Advance Agenda
Sept 8, 2020, Formal Meetin2 Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Estimated Revenues & Expenditures, 2021 Budget — Chelsie Taylor
3. Admin Report: Advance Agenda — Mayor Wick
Sept 15, 2020, Study Session, 6:00 p.m.
1. Outside Agency Presentation (max 5 minutes each) — Chelsie Taylor
2. Advance Agenda — Mayor Wick
Sept 22, 2020, Formal Meetin2 Format, 6:00 p.m.
1. Public Hearing #1 — 2020 Budget Revenues and Property Taxes — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
[due Tue Aug 111
(20 minutes)
[due Tue Aug 181
(5 minutes)
(5 minutes)
[due Tue Aug 251
(5 minutes)
[due Tue Sept 11
(5 minutes)
(15 minutes)
(5 minutes)
[due Tue Sept 81
(- 60 mins)
(5 minutes)
[due Tue Sept 151
(15 minutes)
(5 minutes)
3. Motion Consideration: Set 2021 Budget Hearing #2 for Oct 27 — Chelsie Taylor (5 minutes)
4. Admin Report: Washington State Dept. of Trans Land Acquisition, Flora Road — C. Driskell (10 minutes)
5. Admin Report: Advance Agenda — Mayor Wick (5 minutes)
6. Info Only: Department Monthly Reports
Sept 29, 2020, Study Session, 6:00 p.m.
1. Proposed Ordinance Adopting 2021 Property Taxes — Chelsie Taylor
2. Advance Agenda
Oct 6, 2020, Study Session, 6:00 p.m.
1. Advance Agenda
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Appleway Trail Amenities
Art Sculptures Placements
Artwork & Metal Boxes
Comp Plan Amendments
Core Beliefs Resolution
Donation Recognition
Fee Resolution Cost of Service Analysis
Flashing Beacons/School Signage
Health District Re SV Stats
Mirabeau Park Forestry Mgmt.
Naming City Facilities Protocol
[due Tue Sept 221
(10 minutes)
(5 minutes)
[due Tue Sept 291
(5 minutes)
Park Lighting
PFD Presentation
Proclamation Supporting PD
SPEC Report/Update
St. Illumination (owners, cost, location)
St. O&M Pavement Preservation
Tourism Venues (12/8/2020)
Trunk or Treat
Utility Facilities in ROW
Water Districts & Green Space
Way Finding Signs
Draft Advance Agenda 6/18/2020 3:44:42 PM Page 2 of 2
City of Spokane Valley
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31/2020
Page Title
1 Cover Sheet
2 Pre -Application Meetings Requested
3 Online Applications Received
4 Construction Applications Received
5 Land Use Applications Received
6 Construction Permits Issued
7 Land Use Applications Approved
8 Development Inspections Performed
9 Code Enforcement
10 Revenue
11 Building Permit Valuations
Printed 06/03/2020 09:24 Page 1 of 11
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31/2020
Pre -Application Meetings Requested
A Pre -Application Meeting is a service provided to help our customers identify the code requirements
related to their project proposal.
Community & Public Works Department scheduled a total of 5 Pre -Application Meetings in May 2020.
30-
20-
10
0
Jan Feb Mar Apr May Jun
Jul Aug Sep Oct Nov Dec
Land Use Pre -Application Commercial Pre-App
Meeting
Commercial Pre-App
Land Use Pre -Application Meeting
Monthly Totals
Annual Total To -Date:
74
Jan Feb Mar Apr May Jun Jul Aug Sep
9 13 6 9 3 0
Oct Nov Dec
0 0 0 0 0
0 0 0 0 0 0
0
Printed 06/03/2020 09:24 Page 2 of 11
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31 /2020
Online Applications Received
Community & Public Works Department received a total of 376 Online Applications in May 2020.
400
200
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Trade Permit MI Right of Way Permit
Sign Permit Reroof Permit
Pre -Application Meeting Request Demolition Permit
Other Online Applications Approach Permit
Approach Permit
Demolition Permit
Other Online Applications
Pre -Application Meeting Request
Reroof Permit
Right of Way Permit
Sign Permit
Trade Permit
0
0
5 25
37 51
6 7
139 109
DecJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
0 0 2 7 9 0
0 4 1 5 12 0 0 0
1 32 61 83 0 0 0
0 0 2 0 0 0 0 0 0 0 0
59 0 0 0 0 0 0 0
68 0 0 0 0 0 0 0
29 30
41 51
9 4 6 0 0 0 0 0 0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
151 108 139 0 0 0
0
0
0
0
Monthly Totals
i
Annual Total To -Date:
1,293
Printed 06/03/2020 09:24
Page 3 of 11
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31 /2020
Construction Applications RecP,--4
Community & Public Works Department received a total of 422 Construction Applications in May 2020.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Commercial - New Commercial - TI Residential - New ® Other Construction Permits
Commercial - New
Commercial - TI
Residential - New
Commercial - Trade
Residential - Trade
Residential - Accessory
Demolition
Sign
Other Construction Permits
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
24 70 22 4 1 0
0 0 1 0 0 0 0 0
55 48 34 2 3 0 0 0
12 16 12 1 0 0 0 0 0 0 0 0
119 71 75 0 5 0 0 0 0
8 5 8 0 0 0 0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3 *7 *5 *5 *12 0 0 0 0 0 0 0
*10 *8 *10 *6 *6 0 0 0 0 0 0 0
*232 *258 *322 *296 *395 0 0 0 0 0 0 0
onthly Totals
463 483 489 314 422 0 0 0 0 0 0 0
Annual Total To -Date:
2,171
*Includes Online Applications.
Printed 06/03/2020 09:26
Page 4 of 11
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31 /2020
Land Use Applications Received
Community & Public Works Department received a total of 76 Land Use Applications in May 2020.
200
150
50
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Boundary Line Adjustment
Short Plat Preliminary
Long Plat Preliminary
Binding Site Plan Preliminary
Final Platting
Zoning Map/Comp Plan Amendment
State Environmental Policy
Act (SEPA)
Administrative Exception/Interpretation
Other Land Use Permits
Boundary Line Adjustment
Short Plat Preliminary
Long Plat Preliminary
Binding Site Plan Preliminary
Final Platting
Zoning Map/Comp Plan Amendment
State Environmental Policy Act (SEPA)
Administrative
Exception/Interpretation
Other Land Use Permits
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
3
5
5
3
*6
0
0
0
0
0
0
0
4 4 2 4 3 0 0 0 0 0 0 0
o o 1 0 1 0 0 0 0 0 0 0
1 0 0 0 2 0 0 0 0 0 0 0
5 3 3 0 1 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0
3 1 0 1 0 0 0 0 0 0 0 0
1 0 1 0 2 0 0 0 0 0 0 0
68 146 93 *73 *61 0 0 0 0 0 0 0
Monthly Totals 85 159 10
Annual Total To -Date:
506
1Ff VP' MR
0 0 0 0 0
*Includes Online Applications.
Printed 06/03/2020 09:26
Page 5 of 11
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31/2020
Construction Permits Issues,
Community & Public Works Department issued a total of 369 Construction Permits in May 2020.
600
400
200
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Commercial - New
Commercial - TI Residential - New ® Other Construction Permits
Commercial - New
Commercial - TI
Residential - New
Commercial - Trade
Residential - Trade
Residential - Accessory
Demolition
Sign
Other Construction Permits
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
23 49 25 23 11 0 0 0 0 0 0 0
1 0 1 0 0 0 0 0 0 0 0 0
43 48 48 6 8 0 0 0 0 0 0 0
13 16 6 1 3 0 0 0 0 0 0 0
84 91 91 4 13 0 0 0 0 0 0 0
7 5 6 2 3 0 0 0 0 0 0 0
1 5 5 3 7 0 0 0 0 0 0 0
6 10 11 6 5 0 0 0 0 0 0 0
212 209 279 249 319 0 0 0 0 0 0 0
Monthly Totals
390 433 47
IV ICY
Annual Total To -Date:
1,958
Printed 06/03/2020 09:28
Page 6 of 11
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31 /2020
Land Use Applications Approved
Community & Public Works Department approved a total of 0 Land Use Applications in May 2020.
60
40
20
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Boundary Line Adjustment
Short Plat Preliminary
Lew Long Plat Preliminary
Binding Site Plan Preliminary
Final Platting
Zoning Map/Comp Plan Amendment
State Environmental Policy
Act (SEPA)
Administrative Exception/Interpretation
Other Land Use Permits
Boundary Line Adjustment
Short Plat Preliminary
Long Plat Preliminary
Binding Site Plan Preliminary
Final Platting
Zoning Map/Comp Plan Amendment
State Environmental Policy Act (SEPA)
Administrative
Exception/Interpretation
Other Land Use Permits
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0
0
0
0
0
0
0
0
0
0
0
0
o 0 0 0 0 0 0 0 0 0 0 0
o o 0 0 0 0 0 0 0 0 0 0
o o 0 0 0 0 0 0 0 0 0 0
o o 0 0 0 0 0 0 0 0 0 0
o o 0 0 0 0 0 0 0 0 0 0
o o 0 0 0 0 0 0 0 0 0 0
o o 0 0 0 0 0 0 0 0 0 0
23 39 41 0 0 0 0 0 0 0
0 0
Monthly Totals
23 39 41 0 0 0 0 0 0 0 0 0
Annual Total To -Date:
103
Printed 06/03/2020 09:28
Page 7 of 11
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31 /2020
Development Inspections Performed
Community & Public Works Department performed a total of 978 Development Inspections in May 2020.
Development Inspections include building, planning, engineering and ROW inspections.
2,000
1,500
1,000
500
0
2020
2019
2018
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2018 2019 — 2020
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals
999 1,180 1,232 648 978 0 0 0 0 0 0 0
1,113 772 1,050 1,402 1,417 1,363 1,300 1,485 1,285 1,525 1,137 1,030
1,026 990 1,441 1,384 1,619 1,754 1,413 1,483 1,338 1,452 1,165 962
Printed 06/03/2020 09:31 Page 8 of 11
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31 /2020
Code Enforcement
Code Enforcement Officers responded to 56 citizen requests in the month of May. They are listed by type
below. Please remember that all complaints, even those that have no violation, must be investigated.
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
CE-Stop Work Order Environmental General Nuisance - Property
Complaint, Non -Violation
CE-Stop Work Order
Complaint, Non -Violation
Environmental
General
Nuisance
Property
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0
0
1
0
0
0
0
0
0
0
0
0
0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0
4 2 7 5 7 0 0 0 0 0 0 0
32 40 26 49 32 0 0 0 0 0 0 0
10 18 21 18 17 0 0 0 0 0 0 0
onthly Totals
46 60 55 72 56 0 0 0 0 0 0 0
Annual Total To -Date:
289
Printed 06/03/2020 09:31
Page 9 of 11
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31/2020
Revenue
Community & Public Works Department Revenue totaled $402,525 in May 2020.
500,000
400,000
300,000
200,000
100,000
Jan
0
Feb
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Mar
Apr
-} 2020 2019 Five -Year Trend
May Jun
Jul
Aug
Sep
$230,256 $402,862 $371,956 $237,120 $402,525 $0 $0 $0 $0
$159,604 $156,291 $228,212 $198,243 $251,439 $198,641 $204,983 $242,691 $194,002 $216,861 $192,571 $179,943 $2,423,484
$162,441 $228,717 $265,529 $195,244 $241,906 $233,496 $355,943 $304,988 $228,157 $294,794 $299,906 $349,821 $3,160,942
$177,431 $117,425 $220,845 $206,090 $234,009 $158,168 $260,179 $362,478 $253,342 $270,649 $204,016 $169,751 $2,634,383
$174,349 $146,874 $133,382 $221,935 $309,558 $265,383 $134,394 $135,242 $149,194 $197,639 $232,319 $159,618 $2,259,887
$212,038 $183,405 $375,848 $187,053 $356,403 $229,293 $124,020 $264,735 $243,514 $163,819 $139,562 $124,778
$71,763 $105,035 $145,457 $180,895 $115,321 $106,864 $150,381 $146,012 $95,805 $157,403 $87,053 $95,749
Oct
i
Nov
Dec
Totals
$0 $0 $0 %1,644,719
$2,604,468
1,457,738
Printed 06/03/2020 09:34 Page 10 of 11
Building Permit Valuation
2020
Trend
2019
2018
2017
2016
2015
Community & Public Works Department
Monthly Report
01 /01 /2020 - 05/31 /2020
Community & Public Works Department Building Permit Valuation totaled $51,376,995 in May 2020.
60, 000, 000
40,000,000
20,000,000
0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Noy Dec
2020 2019 Five -Year Trend
Jan
$22.13M
$10.62M
$5.66M
$12.84M
$23.82M
$7.83M
$2.93M
$20.94M
$17.16M
$22.21M
$6.35M
$18.37M
$28.14M
$10.71M
$36.68M
$23.50M
$19.46M
$27.60M
$6.98M
$55.63M
$7.82M
Apr
$27.62M
$15.92M
$12.46M
$7.87M
$30.99M
$10.10M
$18.16M
May
$51.38M
$22.33M
$23.15M
$9.55M
$35.66M
$36.56M
$6.73M
Jun
$0.00M
$20.71M
$15.02M
$26.26M
$35.63M
$19.11M
$7.53M
Jul Aug
$0.00M
$19.56M
$46.65M
$29.25M
$9.78M
$7.07M
$5.05M
$0.00M
$20.58M
$18.80M
$25.44M
$9.05M
$41.53M
$8.06M
Sep
$0.00M
$16.55M
$14.36M
$20.69M
$8.88M
$33.68M
$5.15M
Oct
$0.00M
$14.51M
$17.16M
$21.88M
$10.05M
$9.06M
$14.42M
Nov Dec
$0.00M
$28.27M
$35.18M
$25.46M
$67.10M
$7.76M
$5.86M
$0.00M
$13.64M
$34.15M
$6.70M
$16.78M
$5.52M
$5.06M
Totals
p$158.75M
223.34M
264.26M
219.89M
Printed 06/03/2020 09:34 Page 11 of 11
Community & Public Works Department
Monthly Report
05/01/20 — 05/31/20
MAINTENANCE
Agreements for Services Adopted and In Operation
* Budget estimates ** Does not include May
Contract Name
Contractor
Contract
Amount
Total % of Contract
Expended Expended
Street Maintenance
Street Sweeping
Storm Drain Cleaning
Landscaping
Weed Spraying
Emergency Traffic Control
Litter and Weed Control
State Highway Maintenance
Traffic Signals, Signs, Striping
Dead Animal Control
oe Asphalt
AAA Sweepin!
AAA Sweepin!
Senske
Clearwater
Senske
Geiger W
WSDOT.
Spoka n
Mike Peder
$1,500,000.00
$560,000.00
$202,587.50
$62,985.00
$39,000.00
$15,000.00
$70,000.00
$265,000.00
$737,000.00
$20,000.00
Snow Season
October 2019 - April 2020
On Call - Graders
On CaII - Plow Drivers
On CaII - Sidewalk Operator
Multiple
Multipl-.2
Valley
$500,000.00
$265,000.00
$40,000.00
$166,619.54
$120,297.24
$48,677.20
$10,384.44
$0.00
$3,457.78
$14,523.30
$122,203.26
$159,457.21
$3,975.00
$76,062.32
$105,336.80
$5,593.38
11.11%
21.48%
24.03%
16.49%
0.00%
23.05%
20.75%
46.11%
21.64%
19.88%
15.21%
39.75%
13.98%
Citizen Requests for Public Works - May 2020
Request
Submitted In Progress Resolved
/ Waiting
Broken Sprinkler
Construction - CPW
Construction - Private
Dead Animal Removal
General Street Maint
Graffiti on City Property
Gravel Shouldering
Hazard on Street
Illegal Dumping - Objects
Report a Pothole
Street Sweeping
Vegetation / Weeds
SOLID WASTE
STO R M WATE R
Traffic
Signs: Missing/ Damaged
1
8
1
2
10
1
2
4
7
3
6
6
2
12
23
26
0
0
0
0
1
0
0
0
1
0
0
1
0
6
1
0
1
8
1
2
9
1
2
4
6
3
6
5
2
6
22
26
Totals
114
10
10
STREET MAINTENANCE ACTIVITY
The following is a summary of Contractor maintenance activities in the City of Spokane Valley for May
2020:
• Geiger Work Crew — No operations.
• Pothole patching.
• Poe Maintenance Contract — Cracksealing, Asphalt patching on Farr Road, manhole adjustments and
repair.
• AAA sweeping Contract —Arterial sweeping and residential sweeping
• AAA Sweeping Vactor Contract — Cleaning drywells, sidewalk inlets and north/south arterial
catchbasins.
WASTEWATER
Status of the process can be monitored at: http://www.spokaneriver.net/,
http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm,
http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and
http://www.spokaneriverpartners.com/
STORMWATER UTILITY
The following is a summary of City Stormwater Utility activities for May 2020:
• Continue Design Report task for the Drywell Retrofit with Pavement Preservation Water Quality
Dept. of Ecology Agreement. Environmental tasks SEPA, and Inadvertent Discovery Plan and
Cultural Resources are completed.
• Spokane Valley Regional Decant Facility: Design Report review and comment forward to Ecology
for Approval. 60% plan/contract review and comment. Proceeding to 90% plans.
• Continued. In concert with the release of the revised Stormwater Management Manual for
Eastern Washington (Dept. of Ecology), COSV Stormwater Utility began coordinated effort with
City of Spokane, and Spokane County to evaluate the Spokane Regional Stormwater Manual for
equivalency.
• Appleway Stormwater Improvement project (DOE grant project): Initialize project, coordinate
project scope with CIP management, and prepare for survey of project site.
• Continue process to identify the merits for jurisdictional coverage under the UIC program. Begin
subbasin delineation, begin development of 2021 UIC stormwater Management Plan, update sink
maps.
• Continued updating the Stormwater Utility 0 & M plan.
• Participation and support Glenrose, Central Park Flood Insurance Study.
• Continued annual management and/or participation of the following service contracts:
o Roadway Landscape Maintenance Contract — Contract Awarded — Work underway -
Senske.
o Street Sweeping Contract — Work underway — AAA Sweeping.
o Storm Drain Cleaning Contract — Work underway - AAA Sweeping.
o Roadway Weed Control Contract — Work underway - Clearwater Summit
• Continued working on the following tasks:
o Responded to stormwater related issues, 14 sites.
o Stormwater action requests 2020.
2
Current status to date is shown below:
Stormwater Action Requests (Incl. Public and In -Staff Requests)
May - 20
Total Requests Logged Since 2009:
643
2020 Completed Project sites:
Completed Projects 2009-2019:
Locations not warranting work:
10
292
270
Total Project Backlog: 81
DEVELOPMENT ENGINEERING
The following is a summary of Development Engineering activities for May 2020:
• Assisted Building and Planning Division with preparation of design requirements for (3) Commercial and
(4) Land Use Pre -Application meetings.
• Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages
for final plats. Reviewed multiple final plats and submittal packages to record final plats.
• Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and
land use projects. Coordinated with private Engineers and Developers.
• Reviewed civil plans for the following projects:
o Sammy's Pit Stop (EGR-2019-0083)
o Empire Physicians Clinic (EGR-2020-0009)
o Raugust Parking Lot (EGR-2020-0010)
o Mansfield Townhomes (EGR-2020-0012)
o Quarry Apartments (EGR-2020-0015)
o Barker Mini Storage (EGR-2020-0016)
o Boone Ave Short Plat — 7 lots (EGR-2020-0018)
o Pacific Way Alley (EGR-2020-0019)
o Summit Chiropractic Office (EGR-2020-0020)
o Moskalenko Short Plat — 5 Iots (EGR-2020-0022)
o Ponderosa Short Plat-8 lots (EGR-2020-0023)
o Boudreau Commercial Project (EGR-2020-0025)
o Dolphin Commercial Center (EGR-2020-0026)
o Cirrus Storage (EGR-2020-0029)
o Coast Aluminum (EGR-2020-0030)
o Sprague Avenue Office & Retail
o TAPA Business Park — Lot 9
o TAPA Business Park — Lot 1
o Spokane Metals Shell Building
o Broadway Mini Storage
o Mirabeau Point BSP Improvements
o CCS Site Circulation Improvements
o Trent School Site Circulation Improvements
o Affinity at Mirabeau Point
o Spokane Concrete
o Union Road Short Plat — 4 Iots
o Barker Road Apartments
o Gadberry Place Short Plat — 9 lots
(EG R-2020-0032 )
(EGR-2020-0034)
(EG R-2020-0035 )
(EGR-2020-0036)
(EGR-2020-0037)
(EGR-2020-0038)
(EG R-2020-0039 )
(EGR-2020-0040)
(EGR-2020-0041)
(EG R-2020-0042 )
(EG R-2020-0043 )
(EGR-2020-0044)
(EG R-2020-0045 )
• Spoke with and emailed citizens and developers to answer inquiries and discuss design requirements for
potential commercial and land use projects.
• Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety
estimates, and reviewed and approved construction certification packages to finalize final plats and to
issue commercial building certificates of occupancy.
3
CAPITAL PROJECTS
ley
Public Works Projects
Bid
Estimated
Total
Project
Proposed
% Complete
Design & Construction Projects
Funding
Open
Construction
Project
#
Ad Date
Date
PE I CN
Completion
Cost
Street Projects
0143 Barker Rd/BNSF Grade Separation
0249 Sullivan & Wellesley Intersection Improv
0275 Barker Rd Widening- River to Euclid
0291 Adams Sidewalk !dill Project
0295 Garland Avenue Extension
0302 Ella Sidewalk: Broadway to Alki
0303 S. Conklin Road Sidewalk
0309 Local Access Streets: Barker Homes
0310 Sullivan Rd Overcrossing UP RR Deck Rep.
0313 Barker Road/Union Pacific Crossing
FHWA - STP(U) TBD TBD 100 0 12/31/22 $ 24,600,000
FHWA - STP(U) TBD TBD 90 0 12/31/20 $ 1,370,000
FHWA-STP(U) 6/12/2020 7/8/2020 100 0 12/31/21 $ 3,190,800
TIB -SP 02/28/20 03/20/20 100 5 12/31/20 $ 507,051
COSV 04/05/19 04/19/19 100 99 12/31/20 $ 2,900,000
CDBG 02/28/20 03/20/20 100 75 11/01/20 $ 431,487
CDBG 02/28/20 03/20/20 100 75 11/01/20 $ 179,520
COSV 04/24/20 05/20/20 100 0 12/31/20 $ 1,500,000
FHWA - BR TBD TBD 100 0 12/31/21 $ 337,625
FMSIB TBD TBD 90 0 12/31/23 $ 1,434,000
Street Preservation Projects
0267 Mission SW - Bowdish to Union TIB - SP 03/01/19 03/22/19 100 99 12/31/19 $ 2,196,922
0269 Evergreen - Mission Connector to Indiana FHWA - STP(U) 04/05/19 04/26/19 100 99 12/31/19 $ 822,050
0285 Indiana AvePres- EvergreentoSullivan COSV 03/06/20 03/20/20 100 30 12/31/20 $ 2,343,166
Traffic Projects
0259 North Sullivan ITS Project FHWA - CMAQ 02/14/20 03/06/20 100 30 12/31/20 $ 1,104,209
0293 2018 CSS Citywide Reflective Signal BP HSIP N/A N/A 100 5 12/31/21 $ 180,000
0294 Citywide Reflective Post Panels HSIP N/A N/A 100 2 12/31/21 $ 78,000
0300 Pines & Mission Intersection Improvement (Ph. 1) FHWA - CMAQ TBD TBD 0 0 12/31/20 $ 588,000
Parks Projects
0268 Appleway Trail -Evergreen to Sullivan
0304 CenterPlace West Lawn Phase 2
0305 CenterPlace Roof Repair
FHWA-STP(U) 06/28/19 07/19/19 100 90 12/31/20 $ 2,516,550
COSV 11/22/19 12/20/19 100 75 12/31/20 $ 2,000,000
COSV 05/01/20 05/15/20 100 0 07/01/20 $ 571,000
Design
Total
Project
%Complete
Design Only Projects
Funding
Complete
Project
Date
PE
Cost
Street Projects
0205 Sprague/Barker Intersection Improvement COSV
0223 Pines Rd Underpass @ BNSF & Trent COSV
0273 Barker/I-90 Interchange WSDOT
0299 Argonne Rd Concrete Pvmt Indiana to Mont TIB - UAP
0301 Park & Mission Intersection Improvements COSV
0311 Sullivan Rd./SR 290 I nte rchange Project COSV
12/31/20
TBD
TBD
TBD
TBD
12/31/23
Street Preservation Projects
0286 Broadway Preservation: Havana to Fancher COSV TBD
0292 Mullan Preservation: Broadway -Mission COSV TBD
24
27
97
17
0
0
65
25
$ 142,021
$ 1,710,000
$ 900,000
$ 2,825,000
$ 153,500
$ 500,000
$ 100,000
$ 75,000
4
PLANNING AND GRANTS
WSDOT's City Safety Program
WSDOT administers the federal Highway Safety Improvement Program and funds projects under the City Safety
Program (CSP). Applications were submitted on March 3, 2020 and due March 6, 2020. Awards are anticipated by
October 2020.
Washington State Department of Commerce Electrification Transportation Systems Grant Program
Spokane Regional Transportation Council and Avista Corp. have partnered to submit a regional application for the
installation of electric vehicle charging stations for public use. The City would participate by applying to install charging
stations at City Hall and CenterPlace. Applications were submitted by SRTC on June 1, 2020.
USDOT's BUILD Program
USDOT administers the Better Utilizing Investment to Leverage Development (BUILD) discretionary grant program. On
February 18, 2020, USDOT announced its current call for projects, making available $1 billion for capital projects. The
City's application for the Pines/BNSF GSP was submitted on May 13, 2020. Awards expected by September 15, 2020.
WSDOT's Safe Routes To School (SRTS) and Pedestrian and Bicyclist Program (PBP)
WSDOT administers two parallel funding programs to improve safety for pedestrians and bicyclists. PBP makes
available approximately $18 million and applications are due July 13, 2020. SRTS makes available approximately $19
million and applications are due July 20, 2020. Award announcements are issued during winter 2020, likely by
December 2020. However, funding award isn't formalized until it is adopted as part of the state's budget for the 2021-
2023 biennium. Funding will be available for the 2021-2023 biennium beginning July 2021. Staff will bring forward
recommended project applications at a future City Council meeting in June 2020.
Pavement Management Update
Public Outreach & Education
Staff has tabled the topic of an ad -hoc committee due to funding challenges introduced by the annual budgeting
process and the impacts of COVID-19. Staff will coordinate with City Council to determine an appropriate time to restart
this process.
StreetScan — Pavement Condition Evaluation
On May 26, 2020, staff presented the final findings of the StreetScan pavement condition survey. Overall, the average
annual cost to maintain the City's streets in their current existing condition is approximately $10 million.
5