2020, 07-21 Study SessionAGENDA
SPOKANE VALLEY CITY COUNCIL
STUDY SESSION FORMAT
Tuesday, July 21, 2020 6:00 p.m.
CITY HALL COUNCIL CHAMBERS
10210 E Sprague Avenue
(Please Silence Your Cell Phones During the Meeting)
NOTE: In response to Governor Inslee's March 24, 2020 Proclamation concerning our recent State of
Emergency, which waives and suspends the requirement to hold in -person meetings and provides options
for the public to attend remotely, all meeting guidelines contained in the Governance Manual are hereby
superseded until the Governor's order has been rescinded or amended. Therefore, effective immediately and
until further notice, a live feed of the meeting will be available on our website and on Comcast channel 14.
Public comments will only be accepted for those items noted on the agenda as "public comment
opportunity," will be accepted via the following links, and must be received by 4:00 pm the day of the
meeting.
• Sign up to Provide Oral Comment at the Meeting via Calling -In
• Submit Written Public Comment Prior to the Meeting
• Join the Zoom Meeting
CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA:
ACTION ITEM:
1. Resolution 20-011 Declaring Horse Arena Property Surplus — Cary Driskell
[public comment opportunity]
NON -ACTION ITEMS:
DISCUSSION LEADER SUBJECT/ACTIVITY GOAL
2. Morgan Koudelka,
Wa. State Dept. of Commerce Discussion/Information
John Hohman Shelter Program Grant
3. Mike Stone, Cary Driskell Splashdown Contract Amendment Discussion/Information
4. Mayor Wick Advance Agenda Discussion/Information
5. Mayor Wick Council Check in Discussion/Information
6. Mark Calhoun City Manager Comments Discussion/Information
ADJOURN
Study Session Agenda July 21, 2020 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 21, 2020 Department Director Approval:
Check all that apply: ❑ consent
❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Proposed Resolution 20-011 declaring Balfour Road horse arena property
surplus.
GOVERNING LEGISLATION: SVMC 3.49.020.
PREVIOUS COUNCIL ACTION TAKEN: Administrative report July 7, 2020.
BACKGROUND: Upon incorporation March 31, 2003, the City acquired the property staff refers to as the
former Balfour Road horse arena, Spokane County parcel number 45291.9003, located near the intersection
of Balfour Road and 20th Avenue. Spokane County identified this property as appropriate to transfer upon
incorporation of a city pursuant to RCW 35.02.180. As such, the City took ownership of this 2.07 acre lot
at that time. The property was apparently used as a horse arena for surrounding properties, in the nature of
an equestrian -based neighborhood development until the late 1980's. At that point, it appears the arena
was getting little use by the neighborhood, and the neighborhood association stopped paying taxes on the
parcel, letting it go to tax foreclosure in 1989. The County then owned it following tax foreclosure from
1989 until Spokane Valley's incorporation in 2003 when it was transferred to the City.
Staff have attempted to identify potential public uses for the property over the past 17 years, but were
unsuccessful due to lack of access to a public road. There are two unrelated properties owned by third
parties between the horse arena and Balfour Road. The property immediately east of the horse arena is
owned by Spokane County Water District No. 3 (parcel number 45291.0704), and the property east of that
and adjacent to Balfour Road is owned by the Chester Hills Pool Association (parcel number 45291.0705).
The property has an access easement through the Water District property, which terminates at the eastern
property line, but the easement does not continue through the Chester Hills Pool property to Balfour. As
such, the property does not currently have a legal ingress/egress point to a public road. It appears that while
the surrounding properties were subject to the Chester Hills subdivision conditions, the horse arena property
was never legally subdivided. The property has a land use designation of Single Family Residential under
the Comprehensive Plan, and the zoning is R-2, which has a 10,000 square foot minimum lot size.
The City's options include negotiating an easement with the Chester Hills Pool Association for access to
the horse arena; filing suit to attempt to establish an easement by necessity through court order through the
process set forth in chapter 8.24 RCW; or sell the property to a third party who can attempt to establish an
access easement either pursuant to 8.24 RCW or through negotiations with the Chester Hills Pool
Association. The City makes no representations regarding the relative merits of being able to establish an
easement by court order. However, staff has noted that there is a specific provision in Washington law that
appears to provide a remedy for the lack of legal ingress/egress in chapter 8.24 RCW.
Staff recommends declaring the property surplus to the needs of the City because the City neither has nor
anticipates having a practical, efficient, or appropriate use for the property. Pursuant to SVMC 3.49.020,
once declared surplus, the City Manager would be authorized to sell the property using procedures the City
Manager deems to be in the best interests of the City. Staff hired a licensed appraiser to provide a value
for the property in July 2019, with the assumption that there was no legal access to a public road, and the
appraised value was established at $110,000. If approved for surplus, City Manager Calhoun would seek
to maximize the sale proceeds to the City.
OPTIONS: (1) Approve Resolution 20-011 declaring the property surplus to the needs of the City and
authorize the City Manager to dispose of the property; or (2) take other action as appropriate.
RECOMMENDED ACTION OR MOTION: I move we approve Resolution 20-011 declaring the
property known as Spokane County parcel number 45291.9003 surplus to the needs of the City and
authorize the City Manager to dispose of the property pursuant to RCW 3.49.020.
BUDGET/FINANCIAL IMPACTS: Unknown at this time.
STAFF CONTACT: Cary Driskell, City Attorney.
ATTACHMENTS: Aerial map showing the property; Proposed Resolution 20-011 with parcel map
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 20-011
A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
WASHINGTON, DECLARING REAL PROPERTY TO BE SURPLUS; AUTHORIZING THE
CITY MANAGER TO FINALIZE AND EXECUTE ALL DOCUMENTS NECESSARY TO SELL
SAID REAL PROPERTY, AND OTHER MATTERS RELATING THERETO.
WHEREAS, Spokane Valley Municipal Code (SVMC) 3.49.020(A) requires that real property be
declared surplus by the Spokane Valley City Council prior to its disposal; and
WHEREAS, the criteria for a declaration that the property is surplus to the needs of the City are set
forth in SVMC 3.49.020(A), and includes that the City has or anticipates no practical, efficient, or
appropriate use for the property; and
WHEREAS, upon such a declaration passed by resolution of the Spokane Valley City Council, the
City Manager is authorized to sell surplus real property pursuant to SVMC 3.49.020(B); and
WHEREAS, City department directors have been notified of the surplus nature of this property,
Spokane County parcel number 45291.9003, and no department has any desire to acquire or use the
proposed surplus property. The property is comprised of approximately 2.07 acres of land; and
WHEREAS, the City acquired the property from Spokane County April 8, 2003, shortly after
incorporation. City staff have been unable to determine any appropriate use for the property, and therefor
recommend it be declared surplus to the needs of the City; and
WHEREAS, the City intends to use the proceeds from any sale for other municipal purposes that
are more beneficial to the needs of its residents.
NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane
County, Washington as follows:
Section 1. Declaration of Surplus. The Spokane Valley City Council hereby declares that the real
property referred to as Spokane County parcel number 45291.9003, and legally identified as:
The east 300.00 feet of the north 300.00 feet of the southwest quarter of the northeast quarter in
Section 29, Township 25 North, Range 44 East, W.M.;
Together with an easement for access over the west 150 feet of lots 4 and 5, Block "G" Chester
Hills Addition as per plat thereof recorded in Book 1 of Plats, page 92, as reserved in statutory
warranty deed filed under recording NO. 732009B;
Situate in the City of Spokane Valley, County of Spokane, State of Washington.
is surplus to the needs of the City, and the City has no practical, efficient, or appropriate use for the property.
The property being declared surplus is identified by parcel map in Attachment 1 to this Resolution.
Section 2. Authorization to dispose of surplus property. The City Manager is authorized to dispose
of the surplus real property identified in this Resolution pursuant to SVMC 3.49.020(B), which states that,
for surplus real property, the City Manager shall secure a market value appraisal and proceed to sell the
Resolution 20-011 — Declaring Real Property as Surplus Page 1 of 2
DRAFT
same by public auction or through other procedures the City Manager deems to be in the best interests of
the City. The requirement for an appraisal has been satisfied through obtaining an appraisal from a licensed
appraiser in July, 2019.
Section 3. Effective Date. This Resolution shall be effective upon adoption.
Adopted this day of July, 2020.
CITY OF SPOKANE VALLEY
Ben Wick, Mayor
ATTEST:
Christine Bainbridge, City Clerk
Approved as to form:
Office of the City Attorney
Resolution 20-011 — Declaring Real Property as Surplus Page 2 of 2
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 21, 2020
Check all that apply: ❑ consent ❑ old business
❑ information ® admin. report
Department Director Approval: ❑
❑ new business ❑ public hearing
❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Washington Department of Commerce Shelter Program Grant
GOVERNING LEGISLATION: Engrossed Substitute Senate Bill 6168
PREVIOUS COUNCIL ACTION TAKEN: Spokane Housing Authority Update March 12, 2019:
Presentation on Spokane Valley Homeless Funding March 26, 2019; Point -In -Time Count
Presentation June 4, 2019; Proposed Shelter Discussion August 13, 2019; Resolution 19-013
for SB 1406 Affordable Housing Sales Tax Rebate September 3, 2019; Camping in Public
Spaces Report October 15, 2019; First Reading Regulating Public Camping Ordinance October
29, 2019; Adopted Regulating Public Camping Ordinance November 12, 2019; Homelessness
Update February 11, 2020; Regional Bridge Housing Proposal June 16, 2020; Commerce
Shelter Program Grant Presentation July 7, 2020.
BACKGROUND: On July 7, Council provided consensus to move forward with a joint
application, with the City of Spokane and Spokane County, for up to $2.7M in Department of
Commerce grant funds for the purpose of acquiring and operating a young adult shelter for
homeless individuals that are 18-24 years old. The funds are for the period of August 2020
through June 2023. The shelter must be ready for occupancy by December of 2020.
Additional discussions have taken place in the subsequent two weeks with many different
scenarios being proffered.
The purpose of this report is to provide an update and clarification on the young adult shelter as
well as to provide additional information on the Regional Bridge Shelter.
Young Adult Shelter
Capital Funding — Originally the City of Spokane was intending to utilize COVID — CDBG
funding of up to $1.9M to purchase and prepare a facility for healthy sheltering while COVID
restrictions were in place and then transition into a young adult shelter later. Those funds are
now being considered to prepare facilities on Mission Ave. and Cannon St. to accommodate
adult homeless needs related to COVID as the Arena will no longer be available as of August 13
and those sites would then be transitioned into the Regional Bridge Shelter and a warming
center and day -use facility.
The County is considering utilizing their CARES funds to go toward these sites on Mission Ave.
and Cannon St. If that occurs, Spokane CDBG Community Development Block Grant) funding
would still not be available for the capital acquisition costs of the young adult shelter if there is
no COVID nexus.
Spokane County has also set aside $1.5M in recording fees from the Homeless Housing
Assistance Act (HHAA) funds for a regional shelter. The County intends to issue a Request for
Proposals for this purpose in the summer of 2020. It was originally thought that the Bridge
Shelter would be a likely recipient of those funds but if other funding sources are used to
acquire a property that might later be used for the Bridge Shelter, then these HHAA funds would
be available for the Young Adult Shelter but would be subject to considering all proposals
received.
Page 1 of 2
The draft application for the Commerce Shelter Program Grant has been modified to currently
allow for 43 beds for the Young Adult Shelter, with acquisition costs of $430,000 (up to $10,000
per bed allowable) while maintaining the $56 per bed per night operating cost reimbursement.
The plan is to supplement those dollars (with HHAA dollars) if necessary for purchase or to use
the dollars to lease a facility for the three-year period. There is no intent to ask for a General
Fund contribution.
Operating Funding — Operating 43 beds from December 1, 2020 through June 30, 2023 would
qualify the partners for a maximum of $2.27M at the reimbursement rate of $56/per bed/per
night. Services and operating contracts would be crafted based upon this allowable rate of
reimbursement.
Lead Applicant - The City of Spokane is the only entity possessing staff with the knowledge and
expertise to serve as the lead applicant for the grant for a young adult shelter.
Management, Reporting, Operating — The City of Spokane staff spent years gathering data,
studying different homeless populations, and determining what priorities need to be addressed
in order to give the region the best chance of success in reducing homelessness. The City of
Spokane is the only entity with the staff capacity to create and manage a young adult shelter.
Site Acquisition and Ownership — Due to the timeline associated with the grant (beds occupied
by December 1), the limited zoning allowances in Spokane Valley, and the sparse availability of
property, it is imperative to consider all appropriate areas in the County. A lease scenario would
likely be controlled by the lead applicant. Ownership in a purchase scenario would likely be
determined by the source of funding and the greatest ability to acquire those funds. All three
entities will work collaboratively in determining an appropriate site.
Regional Bridge Shelter
A property has been identified to be purchased or leased as a healthy sheltering option to
provide capacity to meet the COVID restrictions for safe distancing and to absorb the population
currently housed at the Arena. The hope is that once the COVID restrictions are lifted that the
property can be transitioned into the Regional Bridge Shelter.
Meetings are currently occurring with staff from Spokane County, Spokane Valley, and Spokane
and the Regional Governance Workgroup is also having regular meetings to discuss the shelter.
Currently available funding is being identified and compared with estimated operating costs.
Updates will be provided in the near future.
OPTIONS: N/A
RECOMMENDED ACTION OR MOTION: Provide feedback on the joint application and
jurisdictional roles.
BUDGET/FINANCIAL IMPACTS: With the City of Spokane serving as the lead applicant and
manager of the project, no additional staff is necessary. At this point in the process no general
fund dollars from Spokane Valley, the City of Spokane or Spokane County are being considered
to support this project.
STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst
ATTACHMENTS: Application, Code Text Amendment Process Memorandum
Page 2 of 2
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Review all of the questions below first. if more than one shelter program will be funded, please copy this tab and answer the following
questions for each program.
1. Provide a summary description of how the funds will be used, including a description of program structure, type, target population and
services. Word limit 750.
These funds will be used to establish a new shelter for young adults, age 18-24, who are experiencing homelessness within Spokane
County. While advocates for youth and young adults (YYA) experiencing homelessness in this community have long highlighted the
challenges faced by young adults in successfully interfacing with the adult shelter system, this gap in the regional homelessness crisis
response system became especially evident during the WA State 100 Day Youth Homelessness Challenge. Despite system and
programmatic changes made in the wake of the 100-Day Challenge, the CoC's by -name list of youth and young adults indicates that large
unsheltered young adult population persists within Spokane County.
Through comprehensive analysis of use patterns by young adults of the adult shelter system, coordinated entry, and the youth by -name
list (YBNL}, the Spokane Regional Continuum of Care (CoC) has determined that an emergency shelter for this population is the most
strategic and expedient use of these funds. Based on data from the YBNL, Spokane County consistently sees 50-60 young adults
experiencing unsheltered homelessness on a monthly basis. The desired inventory for the shelter would thus be 51 beds to both meet this
need at the $56/bed-night reimbursement rate for the program. The utilization method would be night -by -night or drop -in in order to
meet the emergent needs of young people.
The facility will operate 24/7 with a separate day center space accessible to young people to engage in communal and recreational
activities, engage with case managers as well as other service providers, and access other necessary service such as hygiene. The program
will work closely with the YouthREACH street outreach team operated by Volunteers of America (VOA) and the singles coordinated entry
system led by Spokane Neighborhood Action Partners (SNAP). A diversion -first model will be Implemented whereby staff will engage
participants in collaborative, creative problem -solving conversations in an effort to resolve their housing crisis.
The facility will have sufficient office space for program staff as well as other mainstream youth/young adult service providers who may co-:
locate their programs with the shelter or offer "office hours" at the site. On the advice of the CoC's Coordinated Entry Workgroup and the
Spokane Homeless Youth Advisory Board, the CoC will also establish a new homeless youth coordinated entry system at this site to
manage the assessment, prioritization, and referral processes for youth -serving housing programs.
2. Describe existing partnerships with youth and young adult homeless service providers in your jurisdiction. Do adequate shelter services
exist in your jurisdiction? If not, how will this funding be used to serve youth and young adults experiencing homelessness? Word limit500.
Many youth and young adult homeless service providers participate in the Spokane Regional Continuum of Care. The largest provider of
these services within Spokane County is Volunteers of America of Eastern Washington and Northern Idaho (VOA). VOA offers many
programs to help young people experiencing homeless achieve stable housing Crosswalk Teen Shelter (13-17), Alexandria's House
Maternity Group Home (16-20), and a diverse array of transitional housing models for young adults (18-24). Other key programs include
Spokane Neighborhood Actions Partners' (SNAP) rapid rehousing for young adults (18-24) and Youth, Family, and Adult (YEA) Connections'
Crisis Resident Center (CRC)/HOPE program (12-17). The primary gap for this population is an emergency shelter for young adults (18-24).
Without adequate shelter, young adults within Spokane County struggle to utilize the permanent housing resources the CoC has allocated
for this population. Young people are struggling to survive unsheltered or to navigate adult spaces not tailored for their specific needs.
3, Describe existing partnerships with domestic violence programs and shelters in your jurisdiction. Do adequate shelter services exist in
your jurisdiction? If not, how will this funding be used to serve people who are fleeing domestic violence? Word limit500.
Many victirn services providers participate in the Spokane Regional Continuum of Care. The primary provider of housing service to victims
of domestic violence is YWCA Spokane. YWCA provides shelter to families and individuals experiencing homelessness due to domestic
violence in both a facility -based model within the City of Spokane (XX beds) and master -leased apartments in the City of Spokane Valley
(XX beds). Additionally, the YWCA and Catholic Charities of Eastern Washington (CCEW) operate a rapid rehousing programs for
households fleeing domestic violence. Within the Spokane Regional Continuum of Care, the Homeless Families Coordinated Entry system
prioritizes families who are fleeing domestic violence for transitional housing beds at two programs: the Transitional Living Center (42
beds) operated by Transitions and St. Margaret's transitional housing program (24 beds) operated by CCEW. Transitions also operates a
transitional housing program for individual women, Miryam's House (9 beds). Priority for this program is given to victims of domestic
violence.
4. Describe how the shelter program Is consistent with the county's local homeless housing Plan. Identify specifically in the Plan where the
program meets the goals and objectives. Word limit 500.
The need to address the unsheltered young adult population is specifically referred to in the 2020-2025 Spokane City/County Strategic
Plan to End and Prevent Homelessness in Section 6.4.1. Not only is ending unsheltered youth and young adult homelessness a key
benchmark in the federal definition for ending youth/young adult homelessness (which the Spokane City/County CoC has adopted), it is
also one of the main goals of Spokane's participation In the WA State Anchor Communitiy Intitiative, the strategic model of which drives
the Spokane CoC's efforts to around youth homelessness.
5. Describe the type of shelter site/facility that will be utilized. Is the program drop-in/night-by-night or continuous stay? Word limit 500.
The proposed young adult shelter will operate on a night -by -night or drop -in model. The desired location will be close to public transit
Tines, local institutions of higher education, and ample entry-level employment opportunities. In accordance with advice from Spokane
Homeless Youth Advisory Board, the location should be close to centralized services, but outside the downtown core of the City of
Spokane. The facility will also have secure check -in space, office space for shelter staff and any co -located providers, a large space to serve
as a common area for the day center component of the program, ADA-accessible bathrooms with showers and other amenitities to serve
the hygiene needs of patrons, an area for gear storage, and a small kitchenette with sink, microwave, and fridge.
6. Provide a proposed implementation timeline, including activities prior to occupancy. What date will all new shelter bedswill be
occupied by? Word limit 500.
Beginning of August — City of Spokane is awarded funds
End of August— City of Spokane has site -control of desired facility
Beginning of September — Operator is selected by committee composed, at a minimum, of City of Spokane, City of Spokane Valley, and
Spokane County staff as well as young people with lived experience.
End of September— Operator collaborates with committee on design shelter space. Grant agreement is executed.
End of October — Staff are hired by operator. Necessary renovations are completed.
Beginning of November — 100% of beds are ready for occupation.
7, Provide an account of existing shelter capacity In the jurisdiction on January 1, 2020 and the net increase in shelter capacity that will be
added. If a date other than January 1, 2020 illustrates a more accurate representation of shelter capacity in your community, please use the most
accurate date. Word limit 500.
As of July 2020, in Spokane County there are 60 year-round night -by -night beds for families, 108 for women, 101 for men, 53 for
households fleeing DV,. and 18 for unaccompanied minors. There are 87 continuous stay beds for families and 15 for unaccompanied
minors. Additionally shelter inventory includes 41 medical respite beds for men and women experiencing homelessness who are
discharged from medical facilities, 186 beds for men and 100 beds for women and children where sobriety is a requirement, 102 seasonal
warming center beds for adult men and women and 60 season warming center beds for families extended in order to maintain healthy
sheltering during the COVID-19 pandemic. No beds dedicated for young adults 18-24 exist within Spokane County. This proposal will
create 51 new beds for young adults.
8, If the shelter program is serving a specific subpopulation, such as youth and young adults, families or households fleeing violence,
demonstrate the need to increase shelter capacity in your jurisdiction for the subpopulation using local data and program inventory. Word
limit 500.
Homeless Housing Project Expenditure Report can be found here: https://deptofcommerce.box.cam/s/n29repx742s41gfpmsv992vntxasaugx
Point in Time Count Reports can be found here: https://www,commerce.wa.gov/serving-communities/homelessness/annual-point-time-count/
has by list
Through participation in the Anchor Community Initiative, the Spokane Regional Continuum of Care established a quality -name
(BNL) of youth and young adults experiencing homelessness. Data from the BNL consistently indicates a population of 50-60 unsheltered
young adults within Spokane County. From July 2019 to June 2020, 320 of the unique individuals that accessed the Spokane Regional
Singles Homeless Coordinated Entry system were between the ages of 18 and 24, 15% of all Individuals that touched that system that
year. 166 of that 320 (52%) indicated that they were staying in a place not meant for human habitation. Only 31 of the 320 young adults
who accessed coordinated entry had also accessed the adult shelter system. During that same time period, young adults accounted for 7%
of all patrons served by Spokane County's two main low barrier shelters for adult men and women; 102 unique young people. Spokane
Regional Continuum of Care's Youth Advisory Board tells us that young people do not access adult shelters in most cases due to concerns
about safety amongst the older adult population and lack of age appropriate services.
9. If the shelter beds are utilized for sobriety focused shelter where there is a clean and sober requirement, demonstrate the need for
additional sobriety focused shelter options in your jurisdiction using local data and program inventory. Word limit 500.
Homeless Housing Project Expenditure Report can be found here: https://deptofcommerce.box.cam/s/n29repx742s41gfpmsv992vntxas6ugx
No shelter beds created by these funds will require participants to remain clean and sober as a contigency of their continued tenancy with
the shelter. It is the intention of the Spokane Regional Continuum of Care that publicly funded shelter beds remain as low barrier as
possible while providing adequate access treatment resources if that is part of a household's journey to permanent housing.
10. Provide an estimate of the average length of stay in the program, Word &nit500.
if the program is currently utilizing HMIS, performance dashboards con be found here: https://www.commerce. wa.gov/servfng-
communities/homelessn ess/homed ess-system-performance/
in accordance the Spokane City/County 5-Year Performance Management Plan, the target average length of stay for this night -by -night
shelter will be 30 days.
11. Provide an estimate of the percentage of exits from the shelter program to permanent destinations and positive outcomes. Word
limit 500.
Positive Outcomes from Street Outreach as defined by HUD System Performance 7: https://files.hudexchonge.info/resources/documents/System-
Pe.rformonce-Measure-7-Housing-Destina tion-Summary. pdf)
If the program is currently utilizing HMIS, performance dashboards can he found here: https.//www.commerce.wa.gov/serving-
communities/homelessness/homeless-system-per formance/
In accordance the Spokane City/County 5-Year Performance Management Plan, the target rate of exits to permanent housing desinations
for this night -by -night shelter will be 50%.
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!f more than one program will be funded, please copy this tab and answer the following questions for each ,program.
12. Describe how problem -solving conversations will be used to divert households from entering the shelter or utilizing crisis response
system services longer term. Word limit 500.
includes the Empowered Solutions Learning Community, a subcommittee
The Spokane Regional Continuum of Care's governance structure
composed staff who have completed the Center for Dialog and Resolution's (CDR) diversion train -the -trainer course and lead the
devlopment and implementation of the CoC's diversion strategy, will provide all young adult shelter staff with the locally tailored version of
CDR's 2-day diversion basics training. Additionally, through participation in the Anchor Community Initiative, the Spokane Regional CoC is
working to establish a centralized diversion fund (CDF) program for youth and young adults (YYA). Participants in the diversion learning
community for YYA will have access to diversion training tailored to the unique needs and strengths of young people and centralized pot of
flexible funding adminstered by Volunteers of America (VOA). The selected young adult shelter operator will be required to participate in the
YYA diversion learning community.
13. Describe the philosophies, service models, and best practices that will be utilized. Specifically describe how services are trauma -informed
and how housing case management is implemented. Ward limit 500
Because the target population for this program will be young adults, the foundation philosophy driving service provision will be Positive
Youth Development (PYD). The PYD perspective highlights the unique strengths and assets young people possess and is meant to create
spaces where young people have the opportunity to flourish and explore their potential. This means the shelter must be a space that
promotes the physical and emotional safety of participants and where rules and expectations are clear and transparent, supportive
relationships between peers and older adults are fostered, and opportunities for self-exploration/identity formation through skill building
and (re)connection to family and community are ample. Another fundamental philosophy underpinning the young adult shelter will be the
Housing First approach. This approach to service provision means that staff will take for granted that all residents ready for and deserving of
permanent housing. Access to case management that will support participants' transition from shelter to permanent housing will be based
on clients' choice to engage with these services. A Harm Reduction approach will be appropriate as well. The goal of this shelter will be to
provide safety and access to permanent housing resources for the hardest to reach young people. Given the reality that addiction and
substance use are a part of many participant's lives, zero tolerance policies for alcohol and substance use present an unnecessary barrier to
access for this target population. The above state practices (promoting client autonomy to help rebuild a sense of control, highlight young
people's strengths and helping them capitalize on those strengths, a focus on physical and emotional safety) are all components of Trauma-
lnformed Care (TIC). TIC in a shelter space means acknowledging that the experience of homelessness is inherently traumatic as it deprives
people of their basic needs and subjects them to dangerous and unpredictable circumstances. The experience of trauma can impact
individuals' ability to respond to stress In healthy and productive ways due to the conscious or subconscious perception of danger. Staff will
need to be able to acknowledge that certain behaviors from participants are likely the result of trauma. Participants will need to be
empowered to understand how trauma impacts their life through opportunities such as understanding their ACES score. The best way to
ensure that TIC is core to the young adult shelter's service model will be to include to Spokane Homeless Youth Advisory Board in the design
of both the physical space and the program model as paid consultants. This will be made possible by a generous grant from A Way Home
Washington to bolster the CoC's youth engagement efforts.
14. Describe strategies that will be implemented to prevent racial inequities in who Is served and program outcomes. Word limit 500
The strategy to address racial inequities in who is served and in program outcomes begins with the operator selection process. Applicants to
the young adult shelter REP will be required to address their agencies' racial equity strategies and philosphies and provide evidence of
culturally competant service provision. The selected operator will be required to provide staff with approved racial equity training as a part
of a regular curriculum. Key partners in providing adequate training include Better Health Together, a local leader in addressing racial
inequities In nonprofit service provision, and A Way Home WA, the sponsor for the Anchor Community Initiative and a leader elevating the
voices of young people of color who experience homeless at greater rates than their white peers. Additionally, Spokane Homeless Youth
Advisory Board, a diverse group of young people with lived experience of homelessness, will act as paid consultants In the design of both the
physical space of the shelter and the program itself. Additionally, the grant agreement with the operator will include equity measures
centered around assessing permanent housing outcomes for young people of color (as well as for LGBQ+ and trans/non-binary young adults)
as compared to the general shelter population to measure the effectiveness of the equity strategies Implemented.
15. Describe how the program will collaborate with other mainstream providers Inside and outside of the homeless crisis response system.
Word limit 500.
The City of Spokane is seeking a location that offers sufficient office space to facilitate either the co -location of mainstream service providers
or adequate offices for such providers to offer office hours at the shelter. Desired partners include providers of legal assistance, behavioral
health supports, and educational/employment services. All of these service sectors are represented by member organizations of the CoC's
Subcommittee of Ending Youth Homelessness. The CoC will look to its member organizations to estimate the costs and benefits of full or
partial co -location at the selected site as compared to other forms of partnership. Key partners include: Team Child for legal servics; The
Next Gen Zone (the regional WIOA youth one -stop), Career Path Services, and the Community Colleges of Spokane foe education and
employment support and Excelsior Wellness Center, Daybreak Youth Services, Frontier Behavioral Health, and the Seven Nations Healing
Lodge for behavioral health.
The young adult shelter staff for both the overnight stay and drop -in center component of the program, will be trained satellie assessors for
Spokane Regional Singles Homeless Coordinated Entry System. The Spokane Regional CE system uses a diversion -first approach so staff will
also be trained in the Spokane CoC's Empowered Diversion Learning Community certified trainers. Participants that are unable to resolve
their homelessness through diversion supports may complete a housing prioritization assessment (the Youth -Service Prioritization Decision
Assistance Tool) and be referred to an appropriate housing intervention. Within 1 year from opening, the CoC expects that young adult
shelter site will also be the site of the main offices for the Continuum's new Homeless Youth Coordinated Entry system. Staff will walk
alongside participants in their journey to permanent housing journey, providing tailored support in the housing search and document
acquisition process based on participants' needs and choice.
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Spokane
4,000Valley
Memorandum
Community & Public Works Department
10210 E Sprague Avenue • Spokane Valley WA 99206
Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org
Email: permitcenter@spokanevalley.org
To: Spokane Valley City Council
From: Jenny Nickerson, Building Official / Mike Basinger, Economic Development Manager
Date: July 16, 2020
Re: Code Text Amendment Process for Siting Young Adult Shelter in Spokane Valley
This memo outlines the general zoning and permitting for siting a young adult shelter in Spokane
Valley (Young Adult Shelter). We understand the shelter to be for approximately 43 young adults
aged 18-24. Shelter stays will be overnight. Depending on costs, there may be "wraparound"
services to assist users to transition to other housing, jobs, and ultimately out of being homeless.
There are three primary components to siting and operating a Young Adult Shelter: zoning
compliance (and amendments if necessary), project permitting requirements, and building
modifications.
A. Zoning
This discussion provides a general overview of certain siting requirements and the process for
initiating a code text amendment, if necessary, to allow such a shelter. Siting of shelters is
governed by the Spokane Valley Municipal Code (SVMC), and primarily Title 19 SVMC. The
permitted use matrix in SVMC 19.60.050 identifies the allowable zoning for uses within the City.
It is based upon general use categories, as well as more specific uses within those categories. The
most applicable use category is "Community services, use category," which is defined as:
Community services, use category: Uses of a public, nonprofit, or charitable
nature that provide a local service to the community. Examples include funeral
service facilities, religious institutions, senior centers, community centers, youth
club facilities, hospices, drug and alcohol centers, social service facilities, mass
shelters, short-term housing when operated by a public or nonprofit agency,
vocational training for the physically or mentally disabled, soup kitchens, and
surplus food distribution centers.
Within this use category, homeless shelters are included under "Transitional housing":
Transitional housing: Congregate living facilities for temporarily displaced
individuals and families with an on -site resident manager including, but not limited
to, homeless and protective shelters. Detention and post -detention facilities,
Page 1 of 6
hospital, psychiatric and/or substance abuse and secure community transition
facilities are not transitional housing. See "Community services, use category."
Transitional housing is permitted in the Multi -family residential zone (MFR), subject to approval
under a conditional use permit (CUP). See SVMC 19.60.050 (permitted use matrix). If the site
selected is within the MFR zone, no code text amendment is necessary and the project would
proceed through the CUP process. See Section B. Project Permitting Requirements.
If the identified site is not within the MFR zone, allowing the proposed shelter would require either
(1) a standard code text amendment, (2) interim zoning regulations, or (3) siting through the
regional "essential public facilities" process.
1. Standard Code Text Amendment Process:
Under a standard code text amendment process, given that the proposed shelter is likely
substantially different than an adult overnight homeless shelter, the amendment would likely
include adopting a new use for "young adult shelters" in the permitted use matrix and identifying
in which zones such uses would be allowed. It likely would include a requirement to be processed
through the conditional use permit process to ensure that any impacts on surrounding properties
could be appropriately addressed.
Any person or the City may apply for a code text amendment. See SVMC 17.80.150(A).
Following receipt of a complete application, staff review and prepare an analysis of the proposed
amendment. The City's Planning Commission then reviews the proposed amendment by (1)
conducting a study session, (2) holding a public hearing, and (3) voting on a recommendation to
City Council about whether the proposed amendment should be adopted. SVMC 17.80.150(D-E).
City Council then reviews the proposed amendment and makes the final determination on whether
the amendment should be adopted. SVMC 17.80.150(F-G). City Council may conduct additional
public hearings if they determine they are appropriate or necessary. Id. Once approved, the
amendment will become effective five days after publication in the Spokane Valley News Herald,
the City's official newspaper. The table below identifies the timelines for each of these steps.
EVENT
PURPOSE
ESTIMATED TIME
Pre -Application
Conference
Discuss proposed amendment and
any necessary changes to
proposed amendment
Conference scheduled
approximately two - three weeks
from the date of pre -application
conference request. Conference
may occur on same day as
application submission
Submit Application
to Spokane Valley
Formal start of amendment
process
Application may be submitted
either via mail/courier or
electronically via email to
planning@spokanevalley.org..
Permit Center
Planning
Commission Study
Session
Initial review of proposed
amendment; possible issues or
questions identified that can be
addressed during public hearing
Typically two months after
application submission. Planning
Commission meetings held the 2nd
and 4th Thursdays of each month.
Page 2 of 6
Planning
Commission Public
Hearing
Public comments received; prior
questions answered
Typically two to three weeks after
Study Session; must be at least 15
days after notice of public hearing
published
Planning
Commission Final
Recommendation
Deliberations, modifications, and
final recommendation by Planning
Commission
Typically two to three weeks after
public hearing.
City Council
Administrative
Report
Initial review of proposed
amendment by City Council
At least two weeks after final
recommendation by Planning
Commission
City Council First
Reading of
Proposed Ordinance
Proposed ordinance to adopt
amendment considered by City
Council
At least one week after
Administrative Report
City Council
Second Reading
and Adoption of
Ordinance
Questions answered, any
modifications incorporated, and
proposed amendment adopted via
ordinance
At least one week after First
Reading
Publication in
Spokane Valley
Required by local code and state
law; News Herald is published
weekly on Fridays
May occur during same week
ordinance is adopted
News Herald
Amendment
becomes effective
Five days after publication
Five days after publication
(generally at least 10 days after
adoption)
Total Time
At least 20+ weeks
Other timing issues:
• City must provide at least 60 days' notice to Washington Department of Commerce of
the proposed amendment. See SVMC 17.80.150(H); RCW 36.70A.106.
• Applicant would still be subject to newly adopted permitting requirements. These are
discussed below.
2. Alternative Process —Adoption of Interim Zoning Regulations.
State law authorizes cities to adopt interim zoning regulations. RCW 36.70A.390. Interim zoning
regulations may be adopted without first holding a public hearing. Interim zoning regulations are
only effective for six months, unless a work plan is adopted, in which case they may be effective
for one year. Generally, there must be some justification to adopt the interim zoning regulations
without following the standard adoption process. Once adopted, the City Council must conduct a
public hearing within 60 days and adopt findings of fact supporting the interim zoning regulations.
Id. The City must then process final zoning regulations in the same manner as set forth above (i.e.,
Planning Commission review and adoption of final zoning regulations by City Council).
Page3 of 6
Project permits could be applied for and processed under interim zoning regulations. If the City
Council ultimately decided to not adopt final zoning regulations consistent with the interim zoning
regulations, any projects approved and operational under the interim zoning regulations would
become "legal nonconforming uses." See SVMC 19.25.010.
The Spokane Valley Municipal Code does not provide an application process for interim zoning
regulations. Accordingly, the use of interim zoning regulations would have to be proposed by City
Council. After City Council recommendation, staff would develop proposed draft interim zoning
regulations for City Council consideration at a subsequent meeting. Staff estimates that it would
take at least three to four weeks from City Council recommendation to get to adoption of interim
zoning regulations.
The applicant would still be subject to newly adopted permitting requirements (likely a CUP
process). These are discussed below.
3. Alternative Process Regional EPF Siting
An essential public facility (EPF) process is intended to be used to site uses that are not permitted
and are difficult to site. For example, if all of the jurisdictions prohibited a particular essential use,
the EPF process allows that essential use to be sited within one of those jurisdictions in the most
appropriate location. Here, shelters are allowed in the City of Spokane Valley in the MFR zone
and in the City of Spokane in various applicable zones. The primary issue for the Young Adult
Shelter is whether there are available sites in allowable zones.
If it was determined that there were no available sites in applicable zones throughout the region,
the EPF process may be considered given the lack of available sites. If an EPF process was used,
applicants would apply to the Board of County Commissioners (BoCC) to determine whether a
regional Young Adult Shelter qualifies as a regional EPF. See SVMC 19.90.010. If the BoCC
determines the shelter to be an EPF of regional significance, it will be processed through the
regional EPF siting process, which is administered by Spokane County. While Staff have not
requested detailed information about this option, we understand it may take a year or more based
on other prior EPF projects.
Any regional EPF located in Spokane Valley must still obtain a CUP. SVMC 19.90.010(E). While
the City cannot deny a regional EPF, it may add mitigating conditions through a CUP process.
The timing of the City's CUP process is discussed below.
B. Project Permitting Process
Currently, "Transitional housing" is permitted with a conditional use permit. Presumably a
"Young Adult Shelter" use would also be permitted with a conditional use permit (CUP). The
CUP process allows the City to address unique impacts from particular projects at each given site.
Given the nature of the proposed facility, there likely would be required mitigation to limit impacts
from the shelter on existing surrounding uses and to address impacts from the existing surrounding
uses on the shelter.
Page 4 of 6
The CUP process is set forth in chapter 19.150 SVMC. A public hearing is held in front of the
City's Hearing Examiner. This requires an application, review by staff, at least 15 days' notice
for the public hearing, and then at least 10 days after the hearing before a decision is issued. Thus,
the CUP process would likely take at least six weeks from application to final determination, and
more likely a minimum of eight weeks.
In addition to a CUP, SEPA may be required (this is required environmental review under the State
Environmental Policy Act (RCW 43.21C)). Unless categorically exempt, the SEPA threshold
determination must be issued early enough to allow any subsequent appeal to be consolidated with
the underlying CUP permit hearing. The SEPA review, comment, and determination process
would take a minimum of six weeks. Generally, the SEPA process is in addition to the CUP
process because any appeal of the SEPA determination is heard concurrently with the CUP
application by the Hearing Examiner.
The CUP and SEPA process for the Young Adult Shelter could not begin until the zoning
amendment process was complete. That is because until approved and effective, there is no
"Young Adult Shelter" use to even apply for, let alone process. Thus, the permitting time would
be in addition to the zoning amendment process.
C. Building Modification Requirements
Finally, applicants must consider any necessary building permits for improvements to existing or
new facilities to allow the Young Adult Shelter to obtain a certificate of occupancy. While some
tenant improvements may begin concurrent with the CUP process, the applicant runs the risk that
the CUP decision ultimately denies or changes the project such that the tenant improvements must
also be changed. Building permits generally are reviewed and may be issued within 10 business
days of receipt of a complete application, but depending on the complexity of the building
modifications, there may be a number of rounds of comments from the City to ensure that the
modifications meet applicable building code requirements. This is particularly true when
converting buildings that were not originally intended for habitation into buildings for habitation,
as sprinkler, ingress/egress, and water/sewer, and fire safety requirements are substantially more
extensive for buildings to be suitable for habitation. Further, final certificate of occupancy will
not be issued until the improvements are complete and final inspections occur. This time period
will depend on the nature of the improvements.
Page 5 of 6
Conclusion
In looking at the total time from zoning regulation amendment to final certificate of occupancy, a best -case
estimate of time for the City -related processes* is as follows:
NO ZONING AMENDMENT NECESSARY:
CUP Permit/SEPA: 8 weeks CUP + 6 weeks SEPA
Building Permits: 2-4 weeks + time for construction and inspections
TOTAL: 18 weeks + time for construction and final inspection
STANDARD CODE TEXT AMENDMENT PROCESS
Standard Code Text Amendment: 20 weeks
CUP Permit/SEPA: 8 weeks CUP + 6 weeks SEPA
Building Permits: 2-4 weeks + time for construction and inspections
TOTAL: 38 weeks + time for construction and final inspection
INTERIM ZONING REGULATION AMENDMENT PROCESS
Interim zoning regulations: 3-4 weeks
CUP Permit/SEPA: 8 weeks CUP + 6 weeks SEPA
Building Permits: 2-4 weeks + time for construction and inspections
TOTAL: 22 weeks + time for construction and final inspection
*City -related process does not include site selection, acquisition, building and site modification, etc.
Page 6 of 6
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 21, 2020 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Administrative report — Splashdown 2020 lease amendment.
GOVERNING LEGISLATION: RCW 35.A.11.020; SVMC 3.49.020(D).
PREVIOUS COUNCIL ACTION TAKEN: June 5, 2018 Council approved lease agreement with "New
Splash -Down Concessions, Inc.".
BACKGROUND: The City has had a series of lease agreements with Splashdown since the City's
incorporation in 2003. The current lease agreement was executed in June 2018 when the Bleasners came
back into ownership of the facility, which operates on City park property at Valley Mission Park.
The current lease requires Splashdown to pay the City $15,000 in three payments of $5,000 each through
the summer, along with leasehold payment due to County for leasing public property. Additionally,
Splashdown is required to maintain certain premises liability coverage for any claims that may be made, in
order to protect the City's interests.
As Council knows, the COVID-19 pandemic has had a significant impact on many businesses throughout
our community, including Splashdown, which has not been allowed to open due to Governor Inslee's
various orders. As such, Splashdown could not generate any revenue to pay the lease payment or pay for
premises liability insurance. Splashdown requested that the City waive the lease payment and insurance
requirement for 2020, and staff tentatively agreed, understanding the matter would be brought to Council.
In discussions with Washington Cities Insurance Authority (WCIA), the City's liability provider, they
identified that the Splashdown facility could be covered by the City's pool coverage so long as it remained
closed, and appropriately signed with "No Trespassing" signs, which has been done.
Staff is recommending that Council approve these proposed amendments to the lease agreement for 2020
only.
OPTIONS: (1) Approve of the proposed 2020 contract amendments; or (2) take other action as appropriate.
RECOMMENDED ACTION OR MOTION: Consensus to place on a future consent agenda for motion
consideration.
BUDGET/FINANCIAL IMPACTS: Loss of $15,000 in lease revenue.
STAFF CONTACT: Mike Stone, Parks and Recreation Director; Cary Driskell, City Attorney.
ATTACHMENTS: Amended Lease Agreement
CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
SPOKANE VALLEY AND NEW SPLASH -DOWN CONCESSIONS, INC.
Spokane Valley Contract #18-104.1
For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the
Contractor mutually agree as follows:
I. Purpose: This Amendment is for the Lease for New Splash -Down Concessions, Inc. by and between the
Parties, executed by the Parties on June 1, 2018, and which terminates on December 31, 2023. Said contract
shall be referred to as the "Original Contract" and its terms are hereby incorporated by reference. New
Splash -Down Concessions, Inc. pays the City an annual lease payment of $15,000 plus 12.84% of this
payment as leasehold excise tax.
2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the
Original Contract and any amendments thereto which are not specifically modified by this Amendment.
3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are as
follows. All such amended provisions are hereby incorporated by reference herein and shall control over
any conflicting provisions of the Original Contract, including any previous amendments thereto.
COVID-19 has had a major impact on businesses in Spokane County. Due to the restrictions on Spokane
County placed by the Governor and the Spokane Regional Health District, water facilities are unable to
open until at least Phase 3. Given these restrictions, New Splash -Down Concessions, Inc. will not be
opening in 2020. Due to the fact that New Splash -Down Concessions, Inc. will not be opening for 2020,
the City will waive the lease payment for 2020.
Additionally, the City will not require New Splash -down Concessions, Inc. to obtain premises liability,
insurance for the 2020 season since they will not be open, with the understanding that operator will post at
least four no trespassing signs on each of the four fenced sides of the property.
4. City owed Compensation Amendment History: This is Amendment # 1 of the Original Contract. The City
will be waiving the lease payment for 2020.
The parties have executed this Amendment to the Original Contract this day of July, 2020.
CITY OF SPOKANE VALLEY:
CONTRACTOR:
rev .4,2 1fr -ZX5a ) CdetTc.e..$J/ ;!1 i
City Manager i5-e..1Z
Mark Calhoun ley:
s: ii'f 1,
APPROVED AS TO FORM:
Office of the City Attorney
1
DRAFT
ADVANCE AGENDA
as of July 16, 2020; 8:30 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
July 28, 2020, Formal Meeting Format, 6:00 p.m. [due Tue July 211
Intro. Of Special Guests: Multi -Care Hospital, Gov't Relations, Update on COVID-19 Impact (15 minutes)
1. Consent Agenda (claims, payroll, minutes, Splashdown Contract Amendment) (5 minutes)
2. Resolution 20-012 Setting Street Vacation Public Hearing STV-2020-0001 — Connor Lange (5 minutes)
3. Motion Consideration: Council Goals & Priorities for Use of Lodging Taxes — Chelsie Taylor (10 minutes)
4. Admin Report: Tourism Promotion Area Interlocal Agreement — Erik Lamb (10 minutes)
5. Admin Report: Advance Agenda — Mayor Wick (5 minutes)
6. Info Only: Department Monthly Reports [*estimated meeting: 50 mins]
August 4, 2020, Special Meeting: Budget Workshop 8:30 a.m. — 2:30 p.m. [due Tue July 281
August 4, 2020, Study Session, 6:00 p.m. - Cancelled
August 11, 2020, Formal Meeting Format, 6:00 p.m. [due Tue Aug 41
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Admin Report: Code Text Amendment (CTA-2020-0001) — Mike Basinger, Erik Lamb (10 minutes)
3. Admin Report: Code Text Amendment (CTA-2020-0002, Essential Public Fac) — Lori Barlow (10 minutes)
4. Admin Report: Comprehensive Plan Amendments — Mike Basinger (10 minutes)
5. Admin Report: Mem. Of Understanding Wa. Dept of Commerce Mfg Roadmap — Chaz Bates (10 minutes)
6. Admin Report: Advance Agenda — Mayor Wick (5 minutes)
[*estimated meeting: 50 mins]
August 18, 2020, Study Session, 6:00 p.m.
1. Council 2021 Budget Goals — Mark Calhoun
2. Advance Agenda — Mayor Wick
[due Tue Aug 111
(20 minutes)
(5 minutes)
August 25, 2020, Formal Meeting Format, 6:00 p.m. [due Tue Aug 181
Proclamation: Recognizing 100`h Anniversary of 19`h Amendment Adoption
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. First Reading Ordinance Code Text Amendment (CTA-2020-0001) — Mike Basinger, E. Lamb (10 minutes)
3. First Reading Ordinance Code Text Amendment (CTA-2020-0002 Ess. Public Fac)— Lori Barlow (10 min)
4. First Reading Ordinance Comprehensive Plan Amendments — Mike Basinger (10 minutes)
5. First Reading Ordinance Comprehensive Plan Zoning Map Amendment — Mike Basinger (5 minutes)
6. Motion Consideration: Mem. Of Understanding Wa. Dept of Commerce Mfg Roadmap — C.Bates(10 mins)
7. Admin Report: Advance Agenda — Mayor Wick (5 minutes)
8. Info Only: Department Monthly Reports [*estimated meeting: 55 mins]
Sept 1, 2020, Study Session, 6:00 p.m. [due Tue Aug 251
Sept 8, 2020, Formal Meeting Format, 6:00 p.m. [due Tue Sept 11
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Second Reading Ordinance Code Text Amendment (CTA-2020-0001) — Mike Basinger, E. Lamb (10 min)
3. Second Reading Ordinance Code Text Amendment (CTA-2020-0002 Ess. Public Fac)- Lori Barlow (10 mn)
4. Second Reading Ordinance Comprehensive Plan Amendments — Mike Basinger (10 minutes)
5. Second Reading Ordinance Comprehensive Plan Zoning Map Amendment — Mike Basinger (10 minutes)
6. Admin Report: Estimated Revenues & Expenditures, 2021 Budget — Chelsie Taylor (15 minutes)
7. Admin Report: Advance Agenda — Mayor Wick (5 minutes)
[*estimated meeting: 65 mins]
Draft Advance Agenda 7/16/2020 4:26:59 PM Page 1 of 2
Sept 15, 2020, Study Session, 6:00 p.m.
1. Outside Agency Presentation (max 5 minutes each) — Chelsie Taylor
2. Advance Agenda — Mayor Wick
Sept 22, 2020, Formal Meeting Format, 6:00 p.m.
1. Public Hearing #1 — 2021 Budget Revenues and Property Taxes — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. Motion Consideration: Set 2021 Budget Hearing #2 for Oct 27 — Chelsie Taylor
4. Admin Report: Washington State Dept. of Trans Land Acquisition, Flora Road — C. Driskell
5. Admin Report: Advance Agenda — Mayor Wick
6. Info Only: Department Monthly Reports
Sept 29, 2020, Study Session, 6:00 p.m.
1. Proposed Ordinance Adopting 2021 Property Taxes — Chelsie Taylor
2. Advance Agenda — Mayor Wick
[due Tue Sept 8]
(- 60 mins)
(5 minutes)
[due Tue Sept 15]
(15 minutes)
(5 minutes)
(5 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 40 mins]
Oct 6, 2020, Study Session, 6:00 p.m.
1. Admin Report: City Manager Presents 2021 Preliminary Budget — Mark Calhoun
2. Advance Agenda — Mayor Wick
Oct 13, 2020, Formal Meeting Format, 6:00 p.m.
1. Consent Agenda (claims, payroll, minutes)
2. Admin Report: Advance Agenda — Mayor Wick
Oct 20, 2020, Study Session, 6:00 p.m.
Oct 27, 2020, Formal Meeting Format, 6:00 p.m.
1. Public Hearing #2 — 2021 Budget — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. First Reading Property Tax Ordinance — Chelsie Taylor
4. Admin Report: 2020 Budget Amendment — Chelsie Taylor
5. Admin Report: Advance Agenda — Mayor Wick
6. Info Only: Department Monthly Reports
Nov 3, 2020, Study Session, 6:00 p.m.
[due Tue Sept 22]
(10 minutes)
(5 minutes)
Idue Tue Sept 29]
(60 minutes)
(5 minutes)
[due Tue Oct 6]
(5 minutes)
(5 minutes)
Idue Tue Oct 131
[due Tue Oct 20]
(15 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(5 minutes)
[*estimated meeting: 45 mins]
Nov 10, 2020, Formal Meeting Format, 6:00 p.m.
1. Public Hearing: 2020 Budget Amendment — Chelsie Taylor
2. Consent Agenda (claims, payroll, minutes)
3. Second Reading Property Tax Ordinance — Chelsie Taylor
4. First Reading Ordinance 2020 Budget Amendment — Chelsie Taylor
5. First Reading Ordinance Adopting 2021 Budget — Chelsie Taylor
6. Motion Consideration: Allocation of Outside Agency Grants — Chelsie Taylor
7. Admin Report: Advance Agenda — Mayor Wick
*time for public or Council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
Appleway Trail Amenities
Arts Council Sculpture Presentation
Artwork & Metal Boxes
Core Beliefs Resolution
Donation Recognition
Fee Resolution Cost of Service
Analysis
Flashing Beacons/School Signage
Health District Stats
Mirabeau Park Forestry Mgmt.
Naming City Facilities Protocol
Park Lighting
PFD Presentation
SPEC Report/Update
St. Illumination (owners, cost, locati
St. O&M Pavement Preservation
[due Tue Oct 27]
[due Tue Nov 3]
(10 minutes)
(5 minutes)
(10 minutes)
(10 minutes)
(10 minutes)
(15 minutes)
(5 minutes)
Tourism Venues (12/8/2020)
TPA Interlocal Agreement
Trunk or Treat
Water Districts & Green Space
Way Finding Signs
n)
Draft Advance Agenda 7/16/2020 4:26:59 PM Page 2 of 2