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2020, 07-28 Regular Meeting
AMENDED AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, July 28, 2020 6:00 p.m. Remotely via ZOOM Meeting 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Govemor Inslee's March 24, 2020 Proclamation concerning our recent State of Emergency, which waives and suspends the requirement to hold in -person meetings and provides options for the public to attend remotely, all meeting guidelines contained in the Governance Manual are hereby superseded until the Governor's order has been rescinded or amended. Therefore, effective immediately and until further notice, a live feed of the meeting will be available on our website and on Comcast channel 14. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity," will be accepted via the following links, and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom Meeting CALL TO ORDER ROLL CALL APPROVAL OF AMENDED AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: MultiCare Hospital, Government Relations Department, Update on COVID-19 Impact on Hospitals COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION GENERAL PUBLIC COMMENT OPPORTUNITY: Use the link above to sign up for oral public comments. The link will direct you to directions to sign up for oral public comments. This is an opportunity for the public to speak on any subject except those action items above, as public comments will be taken on those items where indicated. This is not an opportunity for questions or discussion. Remarks will be limited to three minutes per person. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on July 28, 2020, Request for Council Action Form Total: $2,380,539.80 b. Approval of Payroll for Pay Period Ending July 15, 2020: $391,097.33 c. Approval of Council Meeting Minutes of July 7, 2020 Study Session Format d. Approval of Council Meeting Minutes of July 14, 2020 Regular Formal Format e. Approval of Splashdown Contract Amendment NEW BUSINESS: 2. Resolution 20-012 Setting Public Hearing for Street Vacation STV 2020-0001 — Connor Lange [public comment opportunity] Council Agenda July 28, 2020 Page 1 of 2 3. Motion Consideration: Council Goals & Priorities for Use of Lodging Taxes — Chelsie Taylor [public comment opportunity] 4. Motion Consideration: Tourism Promotion Area Appointment — Mayor Wick [public comment opportunity] GENERAL PUBLIC COMMENT OPPORTUNITY: Use the link above to sign up for oral public comments. The link will direct you to directions to sign up for oral public comments. This is an opportunity for the public to speak on any subject except those action items above, as public comments will be taken on those items where indicated. This is not an opportunity for questions or discussion. Remarks will be limited to three minutes per person. ADMINISTRATIVE REPORTS: 5. Tourism Promotion Area Update — Erik Lamb 5a. CARES Grant Program Contract Administration — Chelsie Taylor, Erik Lamb 6. Advance Agenda — Mayor Wick INFORMATION ONLY (will not be reported or discussed): 7. Department Reports CITY MANAGER COMMENTS ADJOURNMENT Council Agenda July 28, 2020 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 28, 2020 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: MultiCare Hospital, Government Relations Department, update on COVID-19 Impact on Hospitals GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: n/a BACKGROUND: MultiCare Health System Government Relations Coordinator Ms. Mary McManus has coordinated a briefing for Council from MultiCare's Senior Vice President & Chief Executive for the East Region, Dr. David O'Brien; President MultiCare Deaconess Hospital and MultiCare Valley Hospital Mr. Gregg Repetti; and MultiCare Government Relations Executive Director Ms. Ingrid Gourley Mungia; who will give an update on the impact COVID-19 has had on our local hospitals. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: Mayor Wick ATTACHMENTS: none CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 28, 2020 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER 07/13/2020 07/13/2020 07/15/2020 07/15/2020 07/17/2020 07/20/2020 07/20/2020 LIST VOUCHER NUMBERS 7126; 7128; 7188; 7189; 7192; 7194; 7205; 7206; 7208-7213; 7215 8773-8785 51145-51190 51191-51192 51193-51230 51231-51245 51246-51264 TOTAL AMOUNT $414,655.37 $5,299.00 $63,681.68 $27,292.73 $80,229.67 $1,639,338.34 $150,043.01 GRAND TOTAL: $2,380,539.80 #001 - General Fund 001.011.000.511. 001.013.000.513. 001.013.015.515. 001, 016, 000. 001.018.013.513. 001.018.014.514. 001.018.016.518. 001.040.041. 001.040.042.. 001.040.043. 001.076.000.576. 001.076.300.576. 001.076.301.571. 001.076.302.576. 001.076.304.575. 001.076.305.571. 001.090.000.511. 001.090.000.514. 001.090.000.517. 001.090.000.518. 001.090.000.519. 001.090.000.540. 001.090.000.550, 001.090.000.595. Explanation of Fund Numbers found on Voucher Lists City Council City Manager Legal Public Safety Deputy City Manager Finance Human Resources Engineering Economic Development Building Parks & Rec—Administration Parks & Rec-Maintenance Parks & Rec-Recreation Parks & Rec- Aquatics Parks & Rec- Senior Center Parks & Rec-CenterPlace General Gov't- Council related General Gov't -Finance related General Gov't -Employee supply General Gov't- Centralized Serv. General Gov't -Other Services General Gov't -Transportation General Gov't -Natural & Eco. General Gov't -Pavement Preser. 001.090.000.560. General Gov't -Social Services 001.090.000.594 General Gov't -Capital Outlay Other Funds: 101— Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301— REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 — Pavement Preservation 312 -- Capital Reserve 314 — Railroad Grade Separation Projects 402 — Storinwater Management 403 —Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOT1ON: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 07113/2020 9:10:14AM Spokane Valley Bank code : apbank Voucher Date Vendor invoice Fund/Dept Description/Account Amount 7126 7/3/2020 000164 LABOR & INDUSTRIES Ben94089 101.231.17.00 LABOR & INDUSTRIES: PAYMENT 20,726.86 Total : 20,726.86 7128 7/3/2020 006863 EMPLOYMENT SECURITY DEPT, FAMILY & ME Ben94091 106.231.22.00 PAID FMLY & MED LEAVE: PAYMENT 6,420.13 Total : 6,420.13 7188 7/3/2020 000120 AWC Ben94118 106.231.16,00 DENTAL PLAN: PAYMENT 146,536.10 Total : 146,536.10 7189 7/3/2020 000165 DEPT OF RETIREMENT SYSTEMS Ben94120 001.231.15.00 PERS: PAYMENT 129,710.19 Total : 129,710.19 7192 7/3/2020 000699 WA COUNCIL CO/CITY EMPLOYEES Ben94122 001.231.21.00 UNION DUES: PAYMENT 2,831.08 Total : 2,831.08 7194 7/3/2020 007657 WA STATE SUPPORT REGISTRY Ben94124 101.231.20.00 DIVISION OF CHILD SUPPORT: PAYMEI 458.00 Total : 458.00 7205 7/3/2020 000120 AWC Ben94093 001.231.16.00 DENTAL PLAN (COUNCIL): PAYMENT 11,307,09 Total : 11,307.09 7206 7/3/2020 000682 EFTPS Ben94095 001.231.12.00 FEDERAL TAXES: PAYMENT 2,081.76 Total : 2,081.76 7208 7/3/2020 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben94126 314.231.14.00 401A: PAYMENT 38,054.32 Total : 38,054.32 7209 7/3/2020 000682 EFTPS Ben94128 101.231.11.00 FEDERAL TAXES: PAYMENT 39,090.08 Total : 39,090.08 7210 7/3/2020 000164 LABOR & INDUSTRIES Ben94130 001.231.17.00 LABOR & INDUSTRIES: PAYMENT 4,187.29 Total : 4,187.29 7211 7/3/2020 006863 EMPLOYMENT SECURITY DEPT, FAMILY & ME Ben94132 101.231.22.00 PAID FMLY & MED LEAVE: PAYMENT 1,292.47 Total : 1,292.47 7212 7/3/2020 007303 VANTAGEPOINTTRANSFERAGENTS, 457 RO Ben94134 001.231.23.00 457 ROTH OPT[ON: PAYMENT 1,674.45 Page: 1 vchlist Voucher List Page: 2 07/1312020 9:10:14AM Spokane Valley Bank code ; apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7212 7/3/2020 007303 007303 VANTAGEPOINT TRANSFER AGENTS, 45 (Continued) Total : 1,674.45 7213 7/3/2020 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLI Ben94136 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 9,582.24 Total : 9,682.24 7215 7/3/2020 000162 VANTAGE TRANSFER AGENTS, 401A EXEC P1 Ben94138 001.231.14.00 401 EXEC PLAN: PAYMENT 703.31 Total : 703.31 15 Vouchers for bank code : apbank Bank total : 414,655.37 15 Vouchers in this report Total vouchers : 414,655.37 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 2 vchlist 07/13/2020 12:40:22 PM Voucher List Page] t-1 Spokane Valley Bank code : pk-ref Voucher Date Vendor Invoice FundlDept Description/Account Amount 8773 7/13/2020 002426 AARP ORGANIZATION PARK REFUND 001.237.10.99 REISSUE DEPOSIT REFUND: GREAT R 60.00 Total: 60.00 8774 7/13/2020 007886 BALD]NI, CHRIS PARK REFUND 001.237,10,99 CANCELLATION REFUND; MIRABEAU P 159.00 Total : 159.00 8775 7/13/2020 007887 BRUNTON, PAUL PARK REFUND 001.237.10.99 CANCELLATION REFUND: MIRABEAU r 243.00 Total: 243.00 8776 7/13/2020 007561 CLARK, CONNIE PARK REFUND 001.237.10.99 CANCELLATION REFUND: TERRACE V 159.00 Total : 159.00 8777 7/13/2020 007888 DRAGOMIR, DAVID PARK REFUND 001.237.10.99 CANCELLATION REFUND: GREAT ROC 500.00 Total : 500.00 8778 7/13/2020 007889 HARRIS, CAROL PARK REFUND 001.237.10.99 CANCELLATION REFUND: MIRABEAU r 243.00 Total : 243.00 8779 7/13/2020 007890 HASSIE CAR CLUB PARK REFUND 001.237.10.99 CANCELLATION REFUND: M[RABEAU r 508-00 Total : 508.00 8780 7/13/2020 007438 INLAND NORTHWEST CAMARO CLUB PARK REFUND 001.237.10.99 CANCELLATION REFUND: MIRABEAU r 508.00 Total : 508.00 8781 7/13/2020 007891 KOZAK, EVELINA PARK REFUND 001.237.10.99 CANCELLATION REFUND: GREAT ROC 500.00 Total : 500.00 8782 7/13/2020 007892 KRAVTSOV, NATALYA PARK REFUND 001.237.10.99 CANCELLATION REFUND: GREAT ROC 500.00 Total : 500.00 8783 7/13/2020 005261 LONGWILL, ALDEN PARK REFUND 001.237.10.99 CANCELLATION REFUND: GREENACR 159.00 Total : 159.00 8784 7/13/2020 007894 PILIPCHUK, TIMOTHY PARK REFUND 001.237.10.99 DEPOSIT REFUND: GREAT ROOM 500.00 Total : 500.00 8785 7/13/2020 007895 SCHICK SHADEL HOSPITAL PARK REFUND 001,237.10.99 CANCELLATION REFUND: SMALL MEE 1,260.00 Page: vchlist Voucher List Page: —2 07/43/2020 12:40:22PM Spokane Valley 1 Bank code : pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 8785 7/13/2020 007895 007895 SCHICK SHADEL HOSPITAL (Continued) Total : 1,260.00 13 Vouchers for bank code : pk-ref Bank total : 5,299.00 13 Vouchers in this report Total vouchers : 5,299.00 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 07/15/2020 6:59:39AM Voucher List Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 51145 7/15/2020 000101 CDW-G 51146 7/15/2020 000322 CENTURYLINK 51147 7/15/2020 002604 DELL FINANCIAL SERVICES LLC 51148 7/15/2020 002604 DELL FINANCIAL SERVICES LLC 51149 7/15/2020 001035 NDM TECHNOLOGIES INC 51150 7/15/2020 007730 ROYAL BUSINESS SYSTEMS 51151 7/15/2020 000087 VERIZON WIRELESS 51152 7115/2020 003274 EXCHANGE PUBLISHING LLC ZDP4683 June 19-July 19 2020 JUNE 2020 80474667 80474668 80474669 80474670 80474671 80474672 80474673 80474674 29392 IN127315 9856928316 568606 568607 568608 568609 568610 568611 571121 001.090.000.518 001.090.000.518 001.076.000.576 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.548 001.090.000.518 001.040.043.558 001.040.043.558 001.013.000.513 001.040.043.558 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.040.042.558 Description/Account Amount COMPUTER HARDWARE NON-CAPITAI Total : CITY HALL PHONES 2020 PHONE SVCS: ACCT 509 Z14-002k Total COMPUTER LEASE: 001-8922117-007 COMPUTER LEASE: 001-8922117-008 COMPUTER LEASE: 001-8922117-009 COMPUTER LEASE: 001-8922117-010 COMPUTER LEASE: 001-8922117-011 COMPUTER LEASE: 001-8922117-012 Total : COMPUTER LEASE 001-8922117-016 -; COMPUTER LEASE: 001-8922117-017 Total : BARRACUDA 890 CO -TERM TO 895 Total : JUNE 2020 COPIER COSTS Total : JUNE 2020 CELL PHONE/DEVICE CHAf Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION 445.62 445.62 279.23 579.90 859.13 139.58 658.51 368.09 187.76 806.78 266.18 2,426.90 409.18 487.31 896.49 9,112.12 9,112.12 428.72 428.72 3,125.54 3,125.54 24.00 112.50 31.60 82.16 79.79 86.11 93.75 Page: vchlist Voucher List 07/15/2020 6:59:39AM Spokane Valley Page: 4 —2-- Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 51152 7/15/2020 003274 EXCHANGE PUBLISHING LLC (Continued) 571123 001.040.043.558 LEGAL PUBLICATION 81.37 571124 001.040.043.558 LEGAL PUBLICATION 100.33 571125 001.040.043.558 LEGAL PUBLICATION 60.04 Total : 751.65 51153 7/15/2020 001447 FREE PRESS PUBLISHING INC 51044 001.040.042.558 LEGAL PUBLICATION 212.80 51052 001.040.043.558 LEGAL PUBLICATION 96.05 51053 001.040.043.558 LEGAL PUBLICATION 70.55 Total : 379.40 51154 7/15/2020 003122 CALHOUN, MARK July 2020 001.013.000.513 MONTHLY AUTO ALLOWANCE FOR 7/2 400.00 Total : 400.00 51155 7/15/2020 000508 CONOCOPHILLIPS FLEET 66243153 001.040.043.558 JUNE 2020 FLEET FUEL BILL 1,523.44 Total : 1,523.44 51156 7/15/2020 004535 SHRED -IT USA LLC 8180020867 001.090.000.518 DOCUMENT DESTRUCTION 317.40 Total : 317.40 51157 7/15/2020 000065 STAPLES ADVANTAGE 3450848638 001.090.000.519 OFFICE SUPPLIES 15.49 3450848639 001.090.000.519 OFFICE SUPPLIES 15.49 3450848641 001.090.000.519 OFFICE SUPPLIES 132.30 3450848642 001.090.000.519 OFFICE SUPPLIES -132.30 3450848643 001.090.000.519 KITCHEN SUPPLIES 11.88 3450848648 001.090.000.519 KITCHEN SUPPLIES 31.49 3450848649 001.090.000.519 OFFICE SUPPLIES 15.49 3450848650 001.090.000.519 KITCHEN SUPPLIES 9.80 Total : 99.64 51158 7/15/2020 007136 AMAZON CAPITAL SERVICES INC 17GR-FVX3-GMQ6 001.090.000.518 HEADPHONES AND USB NETWORK AE 376.21 1KWF-3DQ9-HCJF 001.090.000.518 HEADPHONES AND USB NETWORK At 97.32 Total : 473.53 51159 7/15/2020 001885 ZAYO GROUP LLC 2020070003578 001.090.000.518 NETWORK INFRASTRUCTURE 283.80 2020070005522 001.090.000.518 INTERNET 626.70 2020070025710 001.090.000.586 INTERNET SERVICES 245.04 Page: .—� vchlist 07/15/2020 6:59:39AM Voucher List Spokane Valley Page: �r Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 51159 7/15/2020 001885 001885 ZAYO GROUP LLC 51160 7/15/2020 000648 ABADAN REPROGRAPHICS 51161 7/15/2020 003078 ALLWEST TESTING & ENGINEERING 51162 7/15/2020 000683 DAV1D EVANS & ASSOCIATES 51163 7/15/2020 001447 FREE PRESS PUBLISHING INC 51164 7/15/2020 005353 INTERMOUNTAIN MATERIALS 51165 7/15/2020 001875 STRATA INCORPORATED (Continued) 116388 97935 468575 50948 11939 SP200158-I N SP200160-IN 51166 7/15/2020 002306 TERRELL LANDSCAPE ARCHITECT, MICHAEL 3973 51167 7/15/2020 000734 DEPT OF TRANSPORTATION 51168 7/15/2020 000038 WASTE MANAGEMENT OF SPOKANE 51169 7/15/2020 000230 SPOKANE CO AUDITORS OFFICE 51170 7/15/2020 000921 ATO Z RENTAL & SALES INC RE-313-ATB00518047 RE-313-ATB00518053 RE-313-ATB00615052 RE-313-ATB00615059 0072055-1518-7 MAY 2020 416940-1 309.000.305.594 303.000.259.595 303.000.300.595 309.000.305.594 309.000.304.594 303.000.303.595 303.000.302.595 309.000.315.594 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 402.402.000.531 001.040.043.558 101.042.000.543 Description/Account Amount CIP 0305: PRINT SERVICE 0259-MATERIALS TESTING 0300-TRAFFIC ENGINEERING CIP 305: ADVERTISING 0304-MATERIAL TESTING Total : Total : Total : Total : Total : Total : 3021303 - MATERIALS TESTING 302/303 - MATERIALS TESTING Total: 0315-DESIGN SERVICES Total : REIMBURSE TRAFFIC SVCS REIMBURSE ROADWAY MAINTENANCE REIMBURSE TRAFFIC SVCS REIMBURSE ROADWAY MAINTENANCE Total : WASTE MGMT: VACTORING WASTE JU Total : RECORDING FEES Total : 1,155.54 546.02 546.02 1,383.50 1,383.50 489.57 489.57 158.40 158.40 4,315.20 4,315.20 2,517.50 335.00 2,852.50 2,613.15 2,613.15 4,881.41 1,29.5.20 5,565.62 2,052.99 13,795.22 1,266.42 1,266.42 619.50 619.50 EQUIPMENT RENTAL 201.47 Page: —3— vchlist 07/15/2020 6:59:39AM Voucher List Spokane Valley Page: Gj Bank code: apbank Voucher Date Vendor Invoice FundlDept 51170 7/15/2020 000921 000921 A TO Z RENTAL & SALES INC 51171 7/15/2020 002517 BROWN BEARING CO INC 51172 7/15/2020 002157 ELJAY OIL COMPANY 51173 7/15/2020 007740 EVERGREEN STATE TOWING LLC 51174 7/15/2020 000007 GRAINGER 51175 7115/2020 000979 IRS ENVIRONMENTAL OF WA INC 51176 7/15/2020 002466 KENWORTH SALES COMPANY 51177 7/15/2020 002203 NAPAAUTO PARTS 51178 7/15/2020 000662 NAT'L BARRICADE & SIGN CO 51179 7/15/2020 004621 OREILLYAUTOMOTIVE STORES 1NC 51180 7/15/2020 005049 PEDERSON, MICHAEL ROY 51181 7/15/2020 001860 PLATT ELECTRIC SUPPLY (Continued) 9501310965 4303267 55301 9560822307 9570896150 9572473214 9573415024 21839 SP01N4080515 1713-207658 1008377 2661-385589 JUNE 2020 OG31334 0G38116 OG40541 101.042.000.542 001.040.041.543 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.543 101.000.000.542 101.042.000.542 101.000.000.542 001.040.041.543 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.543 101.042.000.543 101.042.000.543 Description/Account Amount SUPPLIES: STREET FUEL FOR MAINTENANCE SHOP SERVICE FOR SANDER TRUCK Total : Total : Total : Total : VEHICLE REPAIR & MAINT SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES Total : CLEAN-UP 1015 N DYER RD Total : VEHICLE REPAIR & MAINT. SUPPLIES Total : VEHICLE REPAIR & MAINT. SUPPLIES Total : SMALL TOOLS/MINOR EQUIPMENT Total: VEHICLE REPAIR & MAINT. SUPPLIES Total DEAD ANIMAL REMOVAL Total : REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES 201.47 65.31 65.31 663.19 663.19 190.58 190.58 326.43 -326.43 11,82 369.18 381.00 5,378.58 5,378.58 251.10 251.10 115.85 115.85 59.90 59.90 53.03 53.03 975,00 975.00 139.89 -336.34 33.13 Page: vchlist 07/1512020 6:59:39AM Voucher List Spokane Valley l' Page: ^5- Sank code : apbank Voucher Date Vendor Invoice 51181 7/15/2020 001860 PLATT ELECTRIC SUPPLY 51182 7/15/2020 005968 PRECISE MRM LLC 51183 7/15/2020 002520 RWC GROUP 51184 7/15/2020 001969 SUNSHINE DISPOSAL 51185 7/15/2020 003318 TACOMA SCREW PRODUCTS INC 51186 7/15/2020 006846 US LINEN & UNIFORM INC 51187 7/15/2020 002363 WESTERN STATES EQUIPMENT CO 51188 7/15/2020 002604 DELL FINANCIAL SERVICES LLC 51189 7/15/2020 000002 H & H BUSINESS SYSTEMS INC. (Continued) OL44222 OL55617 OL95816 OM02927 OM05099 200-1026510 124155N 1594267 24161158 24161224 24161225 24161226 2564176 2567745 2571257 2574744 IN001340258 80484797 AR159354 AR159355 AR159356 Fund/Dept 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.542 101.000.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.000.542 101.042.0.00.543 101.042.000.543 101.042.000.543 101,042,000.543 101.042.000.542 001.090.000.548 001.011.000.511 001.018.014.514 001.018.016.518 Description/Account Amount REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES REPAIR & MAINTENANCE SUPPLIES Total : DATA PLAN Total : VEHICLE REPAIR & MAINT. SUPPLIES Total : TRANSFER STATION CPW JUNE 2020 Total : SMALL TOOLS/MINOR EQUIPMENT SMALL TOOLSIM]NOR EQUIPMENT REPAIR & MAINT. SUPPLIES REPAIR & MAINT. SUPPLIES Total : SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total : VEHICLE REPAIR & MAINT. SUPPLIES Total : COMPUTER LEASE: 001-B922117-006 Total : COPIER COSTS: WEST WING/COUNCII COPIER COSTS: IT COPIER COSTS: HR 370.29 229.47 3.17 8.32 83.07 531.00 250.00 250.00 416.39 416.39 68.31 68.31 176.77 38.26 131.42 80.03 426.48 14.81 14.81 14.81 14.81 59.24 731.25 731.25 231.89 231.89 98.98 12.31 47.46 Page: r L0 vchlist Voucher List Page: 07115/2020 6:59:39AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 51189 7/15/2020 000002 H & H BUSINESS SYSTEMS INC. (Continued) AR159357 001.013.000.513 COPIER COSTS: OPS/ADMIN 156.57 AR159358 001.013.015.515 COPIER COSTS: LEGAL 124.88 AR159359 001.040.043.558 COPIER COSTS: PERMIT CTR 39.94 AR159360 001.040.041.543 COPIER COSTS: CPW ENGINEERING 309.87 AR159361 101.042.000.542 COPIER COSTS: MAINTENANCE SHOF 15.47 AR159362 001.076.000.576 COPIER COSTS: CENTERPLACE 194.13 Total : 999.61 51190 7/15/2020 005109 PICTOMETRY INTERNATIONAL CORP US424432 402.402.000.531 PICTOMETRY CONNECT 1,197.90 Total : 1,197.90 46 Vouchers for bank code apbank Bank total : 63,681.68 46 Vouchers in this report Total vouchers : 63,681.68 1, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim Is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim, Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: �-- l/ vchlist Voucher List Page: 07/15/2020 8:00:29AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 51191 7/15/2020 000365 DEPT OF LICENSING 51192 7/15/2020 007662 WENDLE FORD SALES DOL 2020 FORD ESCAPE 001.040.043.524 LICENSING FOR 2020 FORD ESCAPE 61.75 Total : 61.75 227504 501.000.000.594 PURCHASE OF 2020 FORD ESCAPE 27,230.98 Total : 27,230.98 2 Vouchers for bank code : apbank Bank total : 27,292.73 2 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the tabor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 27,292.73 Page: _j_-- vchlist 07/17/2020 9:41:36AM Voucher List Spokane Valley Page: / 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 51193 7/16/2020 004046 AMERICAN ONSITE SERVICES 51194 7/16/2020 007718 APPLETREE 51195 7/16/2020 000823 DEPT OF LABOR & INDUSTRIES 51196 7/16/2020 000007 GRAINGER 51197 7/16/2020 001635 ISS FACILITY EVENT SERVICES 51198 7/16/2020 001860 PLATT ELECTRIC SUPPLY 51199 7/16/2020 007741 REFRIGERATION SUPPLIES DIST 51200 7/16/2020 000709 SENSKE LAWN & TREE CARE 1NC. 51201 7/16/2020 003231 SHERWIN WILLIAMS COMPANY 51202 7/16/2020 006940 STRIPE RITE INC 51203 7/16/2020 007120 TSHIMAKAIN CREEK LABORATORY 51204 7/16/2020 003186 GENERAL FIRE PROTECTION SYSTEM 341441 000017-367-331 325731 8567806915 9567417200 1474434 0L61581 16253672-00 10020267 0943-1 1721-6 M-20-3849 2018208 63071 001.076.300.576 001.076.305.575 001.076.305.575 001.076.305.575 001.076.302.576 001.076.305.575 001.076.300.576 001.076.305.575 001.076.300.576 001.076.305.575 001.076.305.575 001.076.300.576 001.076.300.576 001.016.016.521 Description/Account Amount PORTABLE RESTROOMS AT PARKS - F Total : ANSWERING SERVICE FOR CENTERP Total : BOILER PRESSURE VESSEL INSPECTI Total : PPE WIPES & THERMOMETERS PPE THERMOMETERS Total : JUNE 2020 MONTHLY CLEANING AT CE Total : SUPPLIES FOR CENTERPLACE Total : REPAIR AND MAINT SUPPLIES CENTEI Total : ADDITIONAL EMPLOYEE TO CLEAN FP Total : SUPPLIES FOR CENTERPLACE SUPPLIES FOR CENTERPLACE Total : PARK RULES & REGS SIGNS Total : ENVIRONMENTAL TESTING AT PARKS Total : 240.00 240.00 39.44 39.44 177.80 177.80 625.25 375.15 1,000.40 8,085.09 8,085.09 90.66 90.66 27.68 27.68 1,524.60 1,524.60 109.48 222.97 332.45 2,813.98 2,813.98 25.00 25.00 SERVICE FOR ALARM SYSTEM AT PRE 373.53 Page: vchlist 07/17/2020 9:41:36AM Voucher List Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 51204 7/16/2020 003186 003186 GENERAL FIRE PROTECTION SYSTEM (Continued) 51205 7/16/2020 007741 REFRIGERATION SUPPLIES DIST 51206 7/16/2020 007159 THE HOME DEPOT PRO 51207 7/16/2020 001447 FREE PRESS PUBLISHING INC 51208 7/16/2020 007136 AMAZON CAPITAL SERVICES INC 51209 7/16/2020 000143 CITY OF SPOKANE 51210 7/16/2020 000603 CONTRACT DESIGN ASSOCIATES INC 51211 7/16/2020 007707 MOUNTAIN DOG SIGN COMPANY 51212 7/16/2020 000994 SIMPSON ENGINEERS INC. 51213 7/16/2020 000001 SPOKANE CO TREASURER 51214 7/16/2020 007159 THE HOME DEPOT PRO 51215 7/16/2020 007231 WESTERN EXTERMINATOR COMPANY 5461380 5461381 51216 7/16/2020 006328 KREM-TV 16253156-00 555996255 51030 1XRV-6GRH-CNRJ IN-034089 46958 INV-4312 16858-04 16858-05 11007942 557735891 001.040.043.558 001.033.000.518 001.013.015.515 001.040.043.558 001.040.043.558 001.016.016.521 001.040.043.558 001.033.099.518 001.033.099.518 001.016.000.521 001.016.016.521 001.016.016.521 001.033.000.518 6-2020 Summary Bill 001.040.042.558 Description/Account Amount SUPPLIES FOR BLDG DEPT SUPPLIES FOR CITY HALL LEGAL PUBLICATION SUPPLIES FOR BLD DEPT Total : Total : Total : Total : Total : HEARING EXAMINER: INTERLOCALAG Total : PANEL FOR PRECINCT CUBICAL Total : COUNTER SHIELDS FOR PERMIT CEN Total : 19-187 SURVEY 19-187 SURVEY Total : SIGNAGE FOR PRECINCT PARKING LC Total : SUPPLIES FOR PRECINCT Total : PEST MGMT SERVICES AT PRECINCT PEST MGMT SERVICES AT CITY HALL Total : 373.53 8.17 8.17 441.70 441.70 657.80 657.80 70.38 70.38 1,876.25 1,876.25 218.34 218.34 2,408.57 2,408.57 973.86 3,792.15 4,766.01 529.29 529.29 240.17 240.17 189.49 161.17 350.66 ADVERTISING 5,500.00 Page: vchlist Voucher List Page: > 07/17/2020 9:41:36AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 51216 7/16/2020 006328 006328 KREM-TV (Continued) Total : 5,500.00 51217 7/16/2020 000326 CONSOLIDATED IRRIGATION #19 June 2020 402.402.000.531 UTILITIES: CPW JUNE 2020 441.24 June 2020 001.076.300.576 UTLITIES: JUNE 2020 PARKS & CP 704.02 Total : 1,145.26 51218 7/16/2020 000246 EAST SPOKANE WATER DIST #1 June 2020 402.402.000.531 WATER CHARGES FOR JUNE 2020 2,692.31 Total : 2,692.31 51219 7/16/2020 000070 INLAND POWER & LIGHT CO June 2020 101.042.000.542 UTILITIES: JUNE 2020 448.14 Total : 448.14 51220 7/16/2020 000388 IRVIN WATER DIST. #6 June 2020 001.076.300.576 UTILITIES: PARKS AND CPW JUNE 202 369.05 Total : 369.05 51221 7/16/2020 000132 MODERN ELECTRIC WATER CO June 2020 101.042.000.542 UTILITIES: JUNE 2020 CPW 12,338.56 June 2020 001.076.302.576 UTILITIES: JUNE 2020 PARKS 4,448.74 Total : 16,787.30 51222 7/16/2020 000324 SPOKANE CO WATER DIST #3 June 2020 #2 402.402.000.531 WATER CHARGES FOR JUNE 2020 #2 1.036.52 Total : 1,036.52 51223 7/16/2020 000405 SPOKANE VALLEY PARTNERS 2020 001.090.000.560 2020 SOC SER/ECO DEV GRANT REIM 14,636.88 Total : 14,636.88 51224 7/16/2020 000167 VERA WATER & POWER June 2020 402.402.000.531 UTILITIES: JUNE 2020 4,502.12 Total : 4,502.12 51225 7/16/2020 007136 AMAZON CAPITAL SERVICES INC 1 QLP-VRRF-7LKC 001.076.305.575 SUPPLIES FOR PARKS AND REC 870.00 1 WTC-MDGC-FCCF 001.076.301.571 SUPPLIES FOR PARKS AND REC 29.98 Total: 899.98 51226 7/16/2020 004046 AMERICAN ONSITE SERVICES 341442 001.076.300.576 PORTABLE RESTROOMS AT PARKS - F 240.00 345153 001.076.300.576 PORTABLE RESTROOMS AT PARKS 48.50 Total : 288.50 51227 7/16/2020 000795 EARTHWORKS RECYCLING INC. 364259 001.076.305.575 RECYCLING COLLECTION AT CENTER 20.00 Page: vchlist Voucher List 07117/2020 9:41:36AM Spokane Valley jam_ Page:�� Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 51227 7/16/2020 000795 000795 EARTHWORKS RECYCLING INC. (Continued) Total : 20.00 51228 7/16/2020 007741 REFRIGERATION SUPPLIES DIST 16254014-00 001.076.305.575 SUPPLIES FOR CENTERPLACE 49.19 Total : 49.19 51229 7/16/2020 002306 TERRELL LANDSCAPE ARCHITECT, IVECHAEL 3972 309.000.296.594 0296-ENG &ARCH. SVCS 4,920.33 Total : 4,920.33 51230 7/16/2020 000066 WCP SOLUTIONS 11814324 001.076.305.575 SUPPLIES FOR CENTERPLACE 636.12 Total : 38 Vouchers for bank code : apbank Bank total : 38 Vouchers in this report Total vouchers : I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 636.12 80,229.67 80,229.67 Page: s'T vchlist 07120/2020 12:36:44PM Voucher List Spokane Valley Page: A -- Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 51231 7/20/2020 001685 AICPA 51232 7/20/2020 003076 AMSDEN, ERICA 51233 7/20/2020 007898 DAUGHERTY, ELIZABETH 51234 7/20/2020 003624 DEHN, SHELLY 51235 7/20/2020 000313 INLAND ASPHALT COMPANY INC. 51236 7/20/2020 007897 KUNEVA, DMITRIYAND TATYANA 51237 7/20/2020 007896 LEXINGTON HOMES DRH LLC 51238 7/20/2020 006573 NATIONAL NATIVE AMERICAN CQNST 51239 7/20/2020 007900 NORTH ENGINEERING & SURVEYING 51240 7/20/2020 006475 PEETZ, BRANDI 000022574 EXPENSES PRE-LU-2020-0050 EDUCATION PAYAPP 2 BLD-2020-0049 BLD-2020-0598 BLD-2020-0638 BLD-2020-0639 BLD-2020-0746 BLD-2020-0776 BLD-2020-0784 BLD-2020-0798 BLD-2020-0814 BLD-2020-0818 PAYAPP 3 BLA-2020-0027 EXPENSES 001.013.000.513 001.040.041.543 001.040.043.345 001.018.016.518 311.000.285.595 001.040.043.322 001.040.043.322 001.040.043.322 001.040.043.322 001.040.043.322 001.040.043.322 001.040.043.322 001.040.043.322 001.040.043.322 001.040.043.322 303,000,302.595 001.040.043.322 001.011.000.511 Description/Account Amount MEMBERSHIP RENEWAL: M CALHOUN Total : EXPENSE REIMBURSEMENT Total : PERMIT REFUND: PRE-LU-2020-0050 Total : EDUCATION REIMBURSEMENT 0285-CONSTRUCTION Total : Total : PERMIT REFUND: BLD-2020-0049 Total : PERMIT REFUND: BLD-2020-0598 PERMIT REFUND: BLD-2020-0638 PERMIT REFUND: BLD-2020-0639 PERMIT REFUND: BLD-2020-0746 PERMIT REFUND: BLD-2020-0776 PERMIT REFUND: BLD-2020-0784 PERMIT REFUND: BLD-2020-0798 PERMIT REFUND: BLD-2020-0814 PERMIT REFUND: BLD-2020-0818 3021303-CONSTRUCTION Total : Total : PERMIT REFUND: BLA-2020-0027 Total : 285.00 285.00 54.05 54.05 215.00 215.00 2,000,00 2,000.00 525, 635.85 525,635.85 5, 022.56 5,022.56 1,813.45 89.45 52.40 1,760.26 41.00 90.40 1,760.26 41.00 90.40 5,738.63 141,753.59 141,763.59 106.50 106.50 EXPENSE REIMBURSEMENT 16.00 Pager vchlist Voucher List Page: 07/2012020 12:36:44PM Spokane Valley Bank code : apbank Voucher Date Vendor invoice Fund/Dept Description/Account Amount 51240 7/20/2020 006475 006475 PEETZ, BRANDI (Continued) Total : 16.00 51241 7/20/2020 000868 POWER CITY ELECTRIC CON. INC. PAY APR 2 303.000.259,595 0259-CONSTRUCTION 185,413.99 Total : 186,413.99 51242 7/20/2020 007858 SKYCORP LTD PAY APP 1 314.000.143.595 0143-BLDG DEMOLITION 60,027.60 Total : 60,027.60 51243 7/20/2020 000459 SPOKANE CO TITLE CO PARCEL45033.0201 314.000.223.595 CIP 0223 ROWACQUISITION PARCELS 382,259.13 Total : 382,269.13 51244 7/20/2020 007899 TERRA UNDERGROUND LLC EGR-2019-0007/SUB 001.237.10.95 PERMIT REFUND: EGR-2019-00071SUB 3,376.00 Total : 3,376.00 51245 7/20/2020 000842 WM WINKLER COMPANY PAYAPP 2 303.000.291.595 0291-CONSTRUCTION 115,589.85 PAYAPP 4 309.000.304.594 0304-CONSTRUCTION CONTRACT 211,834.59 Total : 327,424.44 15 Vouchers for bank code : apbank Bank total : 1,639,338.34 15 Vouchers in this report Total vouchers : 1,639,338.34 Page: mot`^ i� vchlist Voucher List Page: —T--- 07/20/2020 3:23:28PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 51246 7/20/2020 003078 ALLWEST TESTING & ENGINEERING 97 937 311.000.285.595 0285-MATERIALS TESTING 13,712.50 Total : 13,712.50 51247 7/20/2020 007637 COMMONSTREET CONSULTING LLC CSROW 20136 303.000.205.595 0205-RIGHT-OF-WAY SERVICES 1,472.77 Total : 1,472.77 51248 7/20/2020 001875 STRATA INCORPORATED SP200174-IN 311.000.285.595 0285-GEOTECHNICAL TESTING 1,020.00 Total : 1,020.00 51249 7/20/2020 000683 DAVID EVANS &ASSOCIATES 468583 314.000.143.595 0143-DESIGN SERVICES 79,228.41 Total : 79,228.41 51250 7/20/2020 003274 EXCHANGE PUBLISHING LLC 571122 303.000.275.595 ADVERTISING 75.75 Total : 75.75 51251 7/20/2020 003261 FEHR & PEERS 138424 314.000.311.595 0311-DESIGN ENGINEERING 1,783.60 Total : 1,783.60 51252 7/20/2020 001447 FREE PRESS PUBLISHING INC 51045 303.000.275.595 ADVERTISING 166.40 Total : 166.40 51253 7/20/2020 005353 INTERMOUNTAIN MATERIALS 11927 303.000.295.595 0295-MATERIALS TESTING 9,911.35 Total : 9,911.35 51254 7/20/2020 001875 STRATA INCORPORATED SP200159-IN 309.000.268.595 0268-MATERIALS TESTING 3,460.00 Total : 3,460.00 51255 7/20/2020 000780 UNION PACIFIC RR CO 90097312 303.000.313.595 CIP 0313: ENGINEERING REVIEW 528.46 Total : 528.46 51256 7/20/2020 001108 TRAFFIC PARTS INC 498054 303.000.285.595 0285-TRAFFIC EQUIPMENT 3,051.26 Total : 3,051.26 51257 7/20/2020 000980 WESTERN SYSTEMS INC 0000043404 303.000.285.595 SPOKANE VALLEY MALL/ INDIANA ST 16,522.95 Total : 16,522.95 51258 7/20/2020 002604 DELL FINANCIAL SERVICES LLC 80487719 001.090.000.548 COMPUTER LEASE: 001-8922117-005 2,288.54 Page: �.. vchlist Voucher List Page: 07/20/2020 3:23:28PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 51258 7/20/2020 002604 002604 DELL FINANCIAL SERVICES LLC (Continued) Total : 2,288.54 51259 7/20/2020 003274 EXCHANGE PUBLISHING LLC 571817 001.040.043.558 LEGAL PUBLICATION 95.25 571818 001.040.043.558 LEGAL PUBLICATION 78.21 571819 001.040.043.558 LEGAL PUBLICATION 85.32 571820 001.040.043.558 LEGAL PUBLICATION 73.47 571821 001.040.043.558 LEGAL PUBLICATION 81.37 572557 001.040.043.558 LEGAL PUBLICATION 83.74 572558 001.040.043.558 LEGAL PUBLICATION 63.20 Total : 560.56 51260 7/20/2020 001447 FREE PRESS PUBLISHING INC 51070 001.040.043.558 LEGAL PUBLICATION 224.00 51074 001.040.043.558 LEGAL PUBLICATION 92.65 51075 001.040.043.558 LEGAL PUBLICATION 102.00 51076 001.040.043.558 LEGAL PUBLICATION 87.55 51077 001.040.043.558 LEGAL PUBLICATION 96.05 Total : 602.25 51261 7/20/2020 001104 MCCAIN INC. INV0250159 303.000.285.595 0285-SIGNALS 7,049.65 Total : 7,049.65 51262 7/20/2020 007885 PISKELYAHNE KOVARIK PLLC 1 314.000.143.595 PROFESSIONAL SERVICES 4,550.00 Total : 4,550.00 51263 7/20/2020 002288 SARGENT ENGINEERS INC. 33107 101.043.000.542 PROFESSIONAL SERVICES - ENGINEE 2,921.00 33108 303.000.310.595 0310-DESIGN SERVICES 470.00 Total : 3,391.00 51264 7/20/2020 007168 ZOOM VIDEO COMMUNICATIONS INC INV30321739 001.090.000.518 SOFTWARE LICENSE 167.59 INV30321775 001.090.000.518 WEBINAR 100 ANNUAL PRORATION 335.36 INV30968756 001.090.000.518 SOFTWARE LICENSE 164.61 Total : 667.56 19 Vouchers for bank code : apbank Bank total : 150,043.01 19 Vouchers in this report Total vouchers : 150,043.01 Page: �— CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 28, 2020 Department Director Approval : Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending July 15, 2020 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Gross: $ 322,783.24 $ Benefits: $ 68,314.09 $ Total payroll $ 391,097.33 $ Council Total $ 322,783.24 $ 68,314.09 $ 391,097.33 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, July 7, 2020 Mayor Wick called the meeting to order at 6 pm. The meeting was held in City Hall with Council and staff participating via ZOOM. Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Chelsie Taylor, Finance Director Erik Lamb, Deputy City Attorney Morgan Koudelka, Sr. Admin. Analyst Bill Helbig, City Engineer Others Present: Christine Bainbridge, City Clerk Matthew Davis, Spokane City, Homeless Program Specialist Leslie Camden-Goold, Central Valley School District, Social Worker Fawn Schott, President/CEO Volunteers of America Arielle Anderson, SNAP (Spokane Neighborhood Action Partners) ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA: It was moved by Councilmember Hattenburg, seconded and unanimously agreed to approve the amended agenda. ACTION ITEMS: 1. Motion Consideration: Washington State Dept. of Commerce Interagency Agreement for Coronavirus Relief Funds — Chelsie Taylor, Erik Lamb It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to finalize and execute the grant contract with the Department of Commerce. for CRF funds in substantially the. form provided. Finance Director Taylor gave some background on the Coronavirus Relief Fund (CRF) and that the funds are administered through the U.S. Department of the Treasury; said funds were allocated to cities and counties based on 2019 population estimates for each jurisdiction, and that our City was awarded $2.9 million. She explained that in order to access the funds, we must enter into a contract with the Washington State Department of Commerce, and that the grant would be on a reimbursement basis. She further explained that the funds may only be used for costs incurred by local governments in response to the COVID- 19 public health emergency during the period of March 1, 2020 through October 31, 2020. Director Taylor also noted examples of eligible expenditures, and the eligibility criteria, all as listed on page 2 of her Request for Council Action form; and went over the costs thus far incurred by our City. Director Taylor said staff is asking Council to first address the motion, and afterwards, to discuss allocation of remaining CRF funds. Deputy City Attorney Lamb added that staff has provided small business grant information as requested, and he referenced his information showing the total businesses with less than 50 employees, and those with more than 50 employees, with information pulled from Emsi, a consulting company that provides workforce data analytics. Director Taylor mentioned the spreadsheet/worksheet and she asked that each Councilmember please complete the sheet for their recommended allocations, and that information will be used for the July 14 meeting to do calculations, much the same way Council did for the outside agency process. Mayor Wick invited public comment. Ms. Barb Howard, Spokane Valley: expressed a concern about Council people who have small businesses who donated to their campaigns; said she doesn't understand the Chamber's involvement with this, but Council Meeting Minutes: 07-07-2020 Page 1 of 5 Approved by Council: DRAFT would like to see funds given to Partners and SNAP, and said the businesses really need help. City Clerk Bainbridge reminded speakers that comments should be addressed to the motion, which is whether to contract with the Department of Commerce for the CRF funds. Spokane County Commissioner Mary Kuney: she spoke about what Spokane County has done so far with their grant dollars; said that the County gave Spokane Regional Health District $6 million in funding; she said that is her top commitment because we can't continue to open our community and our businesses if we don't have public health; said that was just an initial funding for them and the County anticipates there will be a surge in the fall and therefore anticipates a revision in their budget; said that Second Harvest was another priority and the County gave them over $2 million; said when the County asked if they are getting that to other food pantries and other organizations and said the County was told yes; said the County is also committed to essential government and said she doesn't know the exact amount the County has expended so far, but that it will be several million dollars; said they are looking at criminal justice but the amount to be allocated has not yet been finalized; said the Spokane County Court system effects all citizens and municipalities, and said they need to look at what will be more efficient moving forward; said at the Fairgrounds they got over $2 million that they purchased in PPE (personal protection equipment) which went out to all local businesses within the County, which she said was very successful and that they will continue to put money into that if needed; said $14.5 million went to a joint project that came to the County from Greater Spokane, Visit Spokane, the Downtown Spokane Partnership and the Valley Chamber and the West Plains Chamber, and $10 million is going to small business loans for small businesses and non- profits, and said criteria will be brought back next week; she said if they do that for the County across the board, then if Spokane Valley wants to supplement as they know $10 million won't go to every business that needs it, perhaps that would be something for Spokane Valley to examine, i.e. to supplement within the City of Spokane Valley; said they were just awarded $5.9 million from the State of Washington, and that the $5.9 million will be used for rent assistance that will go directly to the landlords and not the renters, and not for mortgage assistance. City Clerk Bainbridge acknowledged that comments were received from Ms. Jennifer Wilcox in support of rental/mortgage assistance programs and in support of this motion. There were no further public comments. Vote by acclamation: In favor: unanimous. Opposed: none. Motion carried. Discussion then moved to the spreadsheet and the allocation of funds to organizations. Finance Director Taylor explained that the process will be similar to what was done with the outside agencies; that she will take the average of each Councilmember's programs allocations, as well as small business grants; she mentioned the total amount allocated by each Councilmember should equal $2,681.483; on the small business grants, each Councilmember would place the amount of grant award, such as $5,000 or $10,000, for the maximum number of employees. City Manager Calhoun said we would look for Council to return their spreadsheet to Director Taylor or to him by this Thursday at 10:00 a.m., so that it will be ready for the administrative report at next week's Council meeting; he reminded everyone that the deadline to use funds is October 31 so there is a lot to do between now and then, and again, said we don't want to leave any funds on the table, nor do we want any of our requests to be rejected. Lengthy discussion included categories, and what might fit into each, such as a truck for Partners and if that would be food security or another category, or would that fall into the non-profit 501c3 category like a small business grant. Councilmember Woodard mentioned if we start buying trucks the money would go pretty fast. Councilmember Thompson said the forms feels a little restrictive; and she asked about medical assistance or mental health awareness and where that would fit. Ms. Taylor said the guidelines have some examples under those six categories, medical expenses, public health expenses, etc.. Deputy City Attorney Lamb added that those six categories are very broad which makes it difficult, as public health could be all encompassing; said tonight is a good time to discuss that so we are all working from the same sheet. In response to a deadline question, Ms. Taylor stated that the funds must be spent by October 31. Councilmember Higgins asked about the idea of linking up with providers like Aging & Long Term Care. There was also some discussion about the school districts and that they might need funds for physical Council Meeting Minutes: 07-07-2020 Page 2 of 5 Approved by Council: DRAFT distancing. Ms. Taylor said that they got a direct allocation from the state and they are putting all that towards their on-line learning infrastructure, so maybe assistance with such things as Plexiglas in classrooms. Mayor Wick also mentioned that the hospitality industry has been hit hard, but most of their recovery efforts won't occur until phase 4, adding that these discussions can continue next week. Mr. Calhoun said another line will be added to the spreadsheet form for nonprofits. la. Motion Consideration: Pines Road/BNSF Grade Separation Project, DeRuwe Acquisition — Bill Helbig It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to .finalize and execute any paperwork necessary to complete this transaction with Robin DeRuwe for the purchase price of $525,000 plus applicable closing costs. City Engineer Helbig explained that the City's right-of-way consultant has been negotiating with property owners to acquire the three parcels included in this early acquisition of right-of-way for the project; and that the DeWitt living Trust owns two parcels and Robin DeRuwe owns one; said for the purpose of this agenda item, the right-of-way agent has negotiated a purchase price of $525,000. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. lb. Motion Consideration: Pines Road/BNSF Grade Separation Project, DeWitt Living Trust Acquisition — Bill Helbig It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager to .finalize and execute any paperwork necessary to complete this transaction with DeWitt Living Trust for the purchase price of $375,000 plus applicable closing costs. Mr. Helbig said that for the purpose of this agenda item, the right- of-way agent has negotiated a purchase price of $375,000 for these parcels. Mr. Helbig said the purchase price for these parcels is well within the appraisal range. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON -ACTION ITEMS: 2. Washington Department of Commerce Shelter Program Grant — Morgan Koudelka As Senior Administrative Analyst Koudelka was experiencing technical difficulties, City Manager Calhoun explained that we just became aware of this grant opportunity during the last few weeks; that is a Department of Commerce $2.7 million grant for jurisdictions with populations greater than 25,000, which means that Spokane County, City of Spokane, and the City of Spokane Valley are eligible to apply. Mr. Calhoun noted this would be for homeless housing for young adults ages 18-24; said if all three jurisdictions apply jointly the full amount of funding is available; but if jurisdictions apply individually, they would only be eligible for 80% of the funds, which breaks down for Spokane County of $2.1 million instead of $2.7 million, and Spokane Valley's portion of $562,756 would be reduced to $450,205. Mr. Davis introduced himself and said he is speaking tonight on behalf of the Spokane Regional Continuum of Care for youth and young adult homelessness; said a new shelter program was enacted by the Department of Commerce for new beds; said they all heard about this with a fairly quick application due date of July 17; said this grant cannot be used to support existing shelters; as per his PowerPoint presentation, all new beds created with these funds must be operational by December 2020, proposals must be consistent with the local homeless plan, proposals must not exceed the $56 per bed per day and the $10,000 new bed created reimbursement rate; and to get 100% of the formula award, the jurisdictions must apply jointly. There was some discussion about this program and its three-year period, whether that is renewable, and how would operating costs be handled. Mr. Davis said there would need to be a strategic conversation at that point, but the hope is to build this out to be a service -intensive site. Mr. Davis also noted this this process is moving quickly, they will conduct a quick Request for Proposal (RFP); said there are several providers possible like Volunteers of America and SNAP; said they have not pre -selected an operator, and have looked at some sites, adding that this should be a collaboration to meet the needs of all eligible jurisdictions; and a site should be chosen that meets the needs as outlined. Councilmember Haley said she would be happy with a youth shelter as that is a gap that needs to be filled; said she understands youth not Council Meeting Minutes: 07-07-2020 Page 3 of 5 Approved by Council: DRAFT feeling safe going into an adult center; she suggested perhaps a site somewhere near the Community College; adding that we are limited to whatever facilities we have. As Mr. Koudelka continued experiencing technical difficulties, he could be heard by Mr. Calhoun who relayed that Mr. Koudelka mentioned there might be alternate funding sources at the end of this three-year period. Mr. Davis introduced Ms. Schott, President/CEO of Volunteers of America, to speak on the likely feasibility to start a shelter. Ms. Schott mentioned the Crosswalk Teen Shelter, a youth shelter that serves 13 to 17 year -olds; said it is licensed by the Department of Commerce and has been in operation since 1985 and they offer food, shelter, counseling, and school; said it is a complex process to go through and it took about a year and a half to get the original license; said they are now located on Second and Howard which she said, is a problematic location; said they would like to move the 18 to 24 year -olds as they have independent needs of the younger teens and the older group should be in another location so the shelter can focus on the minor youth. SNAP representative Ms. Anderson, spoke of the challenges of the process while having unsheltered homeless; said the largest gap is having a specific young adult shelter; and having an identified young adult shelter would make it easier to engage; said there are available shelters with wonderful services with House of Charity and Hope House, but they do not target the population in question which she said, is a big reason why young adults don't access those; said we need to make it easier to have an identifiable place for them. When asked about demographics, Ms. Schott mentioned that they serve over 500 young people, with about 30% from the County. Mr. Davis then introduced Central Valley School District Social Worker and teen liaison, Ms. Camden-Goold. Ms. Camden-Goold explained that school districts are required to have a liaison; said she has been supporting students for the past 19 years and that each student or family's situation, backstory, and barriers are unique; said they have the right to attend the school they are currently enrolled in; said that 25-30% don't live in the Central Valley School District area; that these homeless youth include ages 13 to 21; and they want a young adult shelter and need different housing options with flexibility; said that in-depth support services are critical to go with the housing or they will never get out of their current situation; and having those services embedded is wonderful; said she is also excited for all jurisdictions coming together to work on this issue; mentioned having the youth in a centralized place is vitally important, adding that there were 425 homeless students this year; and that 21 year -olds can still be in public school. Mr. Davis said they are hopeful to be able to collaborate on this application. Councilmember Woodard said he recognizes we will lose funds if we don't collaborate; that this is one of those processes that started with the Continuum of Care; said he would like to collaborate with the County and the City of Spokane provided we have a say on the site so that it serves the entire region and not just one primarily. Mr. Koudelka thanked the team for their input tonight; said the Continuum of Care looked at this proposal and voted to use the funds for a young adult shelter; said the application is due by July 17, and beds must be up and running by December; said they examined the needs of the population and this age group is the one gap; that this age is vitally important as they are coming out of unstable environments where they didn't learn life skills; and if we don't address that, we will lose ground; that an option tonight is to go our own way, which would cost the region about $500,000; and said he is looking for consensus to participate jointly with the County and the City of Spokane. Mayor Wick said he supports this age range and there were no objections from Council. Mayor Wick also mentioned that location is important and asked how we have input for a location. Councilmember Woodard added the quick application deadline; said this plan fits in with the five-year plan of the Continuum of Care and it is important the region get the total dollars. There were no objections from Council to go with the collaboration. Councilmember Higgins said he has confidence that Mr. Koudelka and Councilmember Haley will represent us well and will be able to give input as the process moves along. Mr. Calhoun said it might be a good idea to have a follow-up discussion on where this might actually end up, and Council agreed. Mayor Wick called for a quick recess at 7:45 p.m.; he reconvened the meeting at 7:49 p.m. Council Meeting Minutes: 07-07-2020 Page 4 of 5 Approved by Council: DRAFT 3. Surplus of Balfour Road Horse Arena Property — Cary Driskell City Attorney Driskell gave the history of how the City acquired this property; that it was used as a horse arena until the late 1980's, and at that point, it was getting very little use so it went into tax foreclosure in 1989; the County owned it following foreclosure until Spokane Valley's incorporation in 2003 when it was transferred to the City. Mr. Driskell said staff have unsuccessfully attempted to identify potential uses; he showed an aerial photo of the property; and said it is currently zoned as single family residential. Mr. Driskell said staff recommends declaring the property surplus because the City doesn't anticipate having a practical, efficient or appropriate use for the property; and if approved for surplus, City Manager Calhoun would seek to maximize the sale proceeds to the City. Council agreed to place a resolution declaring the property surplus, on a future agenda. 4. Governance Manual Revisions — Chris Bainbridge, Cary Driskell After a quick discussion on the proposed changes, including keeping the two general public comments opportunity, and that Council follows both the Manual and Roberts Rules of Order, Council agreed that staff bring forward a resolution adopting the amended Manual, for Council approval consideration. 5. Advance Agenda — Mayor Wick As a member of the TPA (Tourism Promotion Area Committee), Deputy Mayor Peetz suggested hearing from a representative on that committee concerning the idea of raising the TPA dollar amount to $4.00, and other points of negotiation. City Manager Calhoun suggested staff give a presentation prior to hearing from TPA in order to hear our perspective. Councilmembers agreed. 6. Council Check -in — Mayor Wick Mayor Wick mentioned there was an error in a construction notice about Main and Pines, but to clarify, the construction is in downtown Spokane and not in Spokane Valley on Main and Pines Road; he also mentioned some upcoming STA (Spokane Transit Authority) construction. 7. City Manager Comments — Mark Calhoun City Manager Calhoun announced that he received notice today that the August 4 National Night Out has been cancelled due to COVID concerns; also mentioned that the City's 2021 Budget Workshop will be held remotely, during the day August 4; and that it appears the headphones and microphones seems to have worked well. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 8:12 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes: 07-07-2020 Page 5 of 5 Approved by Council: DRAFT MINUTES SPOKANE VALLEY COUNCIL REGULAR MEETING FORMAL FORMAT Spokane Valley City Hall Spokane Valley, Washington July 14, 2020 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. Attendance: Councilmembers Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Rec Director Bill Helbig, City Engineer Adam Jackson, Planning/Grants Engineer Christine Bainbridge, City Clerk ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS: Councilmember Higgins: no report. Councilmember Woodard: said there was a special meeting last week of the HCDAC (Housing and Community Development Advisory Committee) where they approved $2.7 million for the shelter for the 18-24 year olds with the condition that all three jurisdictions would cooperate and coordinate on the site. Councilmember Thompson: said she had a call today with representatives from the National League of Cities (NLC) and the American Psychology Association talking about the impact of the COVID on people's mental health and how leaders can help by communicating effectively and acknowledging the importance of health; said they are working on having a national mental health call line. Councilmember Haley: said she was at the Continuum of Care meeting where they voted on that same shelter; said the STA (Spokane Transit Authority) held its spring workshop where they mostly discussed COVID; said it was difficult to work on the budget process without firm numbers, but said they realize the best way to survive this economic downturn is to continue with no debt; said she also attended a Washington Child care Association meeting where they had a racial equity training series. Councilmember Hattenburg: said he also attended the STA meeting and mentioned the city line construction is in its early stages with about $89 million set aside for that project; said the Mirabeau Park & Ride is the third highest used park and ride; said there is also talk about a permanent no fare, but it would cost 80,000 service hours a year; said the CEO of the STA is willing to talk about reduced fares and wanted to remind people they have annual grant awards. Deputy Mayor Peetz; said she attended another AWC (Association of Washington Cities) legislative priority meeting, but there was nothing new discussed and said she gave them a copy of our legislative agenda; said that was also a topic at the Chamber meeting. Regular Formal Council Meeting: 07-14-2020 Page 1 of 5 Approved by Council: DRAFT MAYOR'S REPORT: As a member of the Health District Board, Mayor Wick said they are working to get information to the public; they have re -vamped their website and it does show hospitalizations; he said the case count is skyrocketing as COVID continues to spread and that they are keeping close watch on hospital capacity; and he mentioned the website has various groups of data; said the Regional Transportation Council stated they are trying to meet their obligations and if we get all projects moving and obligated by July 31, we would be eligible for additional funds into our region; said they looked at eight different ways on how to obligate our projects faster, including perhaps streamlining the TIP (Transportation Improvement Program) process; mentioned the Freight Advisory Committee and said others who might be involved include rail and the private sector; and he mentioned that the mask requirement issued by Governor Inslee. PROCLAMATION: Parks & Recreation Month Mayor Wick read the proclamation declaring July, 2020 as Parks and Recreation Month. 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on July 14, 2020, Request for Council Action Form Total: $2,723,455.89 b. Approval of Payroll for Pay Period Ending June 30, 2020: $541,509.64 c. Approval of Council Meeting Minutes of June 16, 2020 Study Session Format d. Approval of Council Meeting Minutes of June 23, 2020 Regular Formal Format e. Approval of Council Meeting Minutes of June 30, 2020 Special Meeting f. Approval of Council Meeting Minutes of June 30, 2020 Study Session It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. NEW BUSINESS: 2. Resolution 20-010 Amending Governance Manual — Chris Bainbridge, Cary Driskell It was moved by Deputy Mayor Peetz and seconded to approve Resolution 20-010 amending the Governance Manual. City Clerk Bainbridge said there have been no further changes, and the major change from the last meeting, was to add back the second public comment opportunity. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. Motion Consideration: Potential Transportation Improvement Board (TIB) Grant — Adam Jackson It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager or designee to apply for the TIB UAP projects identified in Table 1 (i.e. Argonne Corridor Reconstruction Indiana to Montgomery; and Sullivan Road Preservation and Sidewalk Sprague to 8th Avenue). Engineer Jackson briefly explained the projects. There were no public comments. There was brief discussion about the percentage of City match. Mr. Jackson noted that he feels the match indicated will elevate our scoring for the project; that he spoke with our finance department regarding the REET (real estate excise tax) funds and that those figures are conservative estimates, but he feels confident we will not run out of those funds. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Barker Road Widening Bid Award —Bill Helbig It was moved by Deputy Mayor Peetz and seconded to award the Barker Road Widening Project CIP #0275 to DW Excavating in the amount of $2, 599.065 plus applicable sales tax, and authorize the City Manager to finalize and execute the construction contract. City Engineer Helbig referenced the updated Request for Council Action Form and the bid tabulation, which shows the bids from the seven bidders, including the low bid from DW Excavating; he also noted the engineer's estimate was $3.1 million and that the bids were very favorable. There were no public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Regular Formal Council Meeting: 07-14-2020 Page 2 of 5 Approved by Council: DRAFT GENERAL PUBLIC COMMENT OPPORTUNITY: Ms. Barb Howard, Spokane Valley: she read: "I am travelling both this week and next but happy to meet with folks when I get back in town. Anyone going against this current council or city council is a friend of mine, especially if Chuck is behind them As a community the citizens need to step up and vote these goofballs out. They don't represent the majority but Chuck has said 50 of them will vote .. you know, whatever. Anyway, if I were Brandi I'd definitely would use the vaccine issue as a point of difference; it's been questioned ever comparison I've seen in the Spokesman, and for Caleb Collier's wife to deny the benefits is irresponsible. I just got off the phone with Brandi and will look to coordinate something the last week in October. Too bad I'm out of town." Ms. Howard said she has another one that matches that, it just goes on a little further. Ms. Howard also asked if the $182,000 grant money for the outside funding, if that is just for in Spokane Valley or does it goes to the City of Spokane, or Idaho, or where. Deputy Mayor Peetz asked for point of privilege, and Mayor Wick said she could proceed. Deputy Mayor Peetz read the following: "Members of the City Council are privileged to be chosen by our fellow citizens to represent the rest of the City in making the policy decisions that guide our community. It is a great honor, but it also carries a lot of responsibility. We realize that not everyone will agree with various decisions we make, but please understand we are trying to do the best we can for the community at large, both now and in the future. We fully support the First Amendment and the rights it conveys to the citizens to declare your beliefs about how your government is run. I would simply ask that for anybody communicating with us, I'm hopeful we can have a civil dialogue about these issues rather than one marked by insults and anger. The ideas of our citizens are important and we want to hear them. Unfortunately, comments that look and feel like insults are generally not well received by anybody, and we hope to develop an environment of mutual respect and productive communications with anyone who comes before us. Obviously we can't make those communicating with Council talk in a certain way, but we will remain hopeful. Councilmember Higgins asked for a point of order, and said the Council person is out of order. Deputy Mayor Peetz said she was finished with her comments. Mr. Lance Beck, President and CEO of Greater Spokane Valley Chamber, and resident of the unincorporated Spokane area: said he wanted to clarify a point raised during the public comment of the July 7 Council meeting of why the Chamber would be involved as a third party contractor in the implementation of a small business grant relief program; said the Valley Chamber was invited by City of Spokane Valley staff to the June 23, Council meeting, to present the concept of a small business grant program, and at that time the Chamber was actively working with their regional economic development partners on a proposal to Spokane County for a similar program; said since that time their program concept has been accepted by the Board of County Commissioners and said he is now working on the details of a fair, unbiased and equitable grant process for the business in Spokane County; said his experience through that process and through the development of the working Washington Small Business Recovery Grant here in Spokane County earlier this spring, along with their partners at GSI (Greater Spokane, Inc.) makes them uniquely qualified to assist with a timely, fair and cost effective implementation of a small business grant program for the businesses in Spokane Valley; said on behalf of the small businesses community in Spokane Valley, he is thrilled that Council has identified the local businesses and nonprofits as a priority for relief assistance from the CARES funding, and said his organization stands ready to assist if needed, in a transparent, fair and equitable program. ADMINISTRATIVE REPORTS: 5. Council Goals & Priorities for Use of Lodging Taxes — Chelsie Taylor Finance Director Taylor went over the information contained in the Request for Council Action form, including the five current goals and priorities, and she mentioned the $30,000 set -aside in the 2021 budget for CenterPlace advertising. There was brief discussion about the goals and priorities including the idea of virtual events, having events in Spokane Valley hotels and whether to add that to the grant application form; and of the idea of requiring or strongly encouraging that any comped hotel rooms must be in a Spokane Regular Formal Council Meeting: 07-14-2020 Page 3 of 5 Approved by Council: DRAFT Valley hotel, which legal said they will research for when this comes back as a motion. Finance Director Taylor said this will return to Council as a motion consideration on the July 28th agenda. 6. Wa. State Dept. of Commerce CARES Act Relief Funds — Chelsie Taylor, Erik Lamb In follow-up from last week's presentation concerning the CARES Act funds, Finance Director Taylor displayed the completed spreadsheet of Councilmember's recommended distribution of CARES Act Funds, and she gave a quick recap of our $2.9 CRF (Coronavirus Relief Fund) Program as explained in the Request for Council Action. In explaining the completed spreadsheet, Director Taylor noted that the average is meant as a starting point for discussion, or to determine whether Council agrees with the shown averages. Ms. Taylor said the next step would be to come back with applications once we know the dollar amounts; and then determine if Council wants to move forward and develop those as the next process. Lengthy discussion included the agreed idea to combine mortgage and rental assistance; and talk about whether to include the non -profits in the top section since they may also be applying under the small business grants. Councilmember Woodard asked if for example, we have $300,000 in the nonprofits group, could funds be moved out of that group and into a more needed area in order to help allocate funds by the October 30 deadline. Ms. Taylor said she and Mr. Calhoun discussed that and anything that isn't allocated by a certain date, would come back to Council to be re -allocated. There was also discussion about the small business grants and the number of employees, with Councilmember Thompson stating she realizes not everyone will apply, but she feels $1,000 could make a big difference to a small business; said she is supportive of the figures and averages, but would like to be flexible. Councilmember Thompson also suggested moving the left over funds of $25,926, into housing, and said she would like to see the numbers add up to the total amount available. There was also talk about a delivery truck for Valley Partners and if that came under the nonprofit category. Director Taylor reminded Council these are guidance categories and that generally, food security would cover the delivery. Mayor Wick mentioned that the County also allocated quite a bit of money; he also asked about the School Districts and Councilmembers had no problem with the average. Mayor Wick noted many business are hurting, some longer than others and suggested prioritizing some that might not open until phase 4, like the movie theater; he also noted Council could do more for hospitality. Councilmember Woodard advised caution in not micro -managing; said he too doesn't want to see any business disappear, but businesses like hair colons don't have access to those kinds of grants that a movie theater might; said he feels we want to try to save as many businesses as we can without diluting the pot; and said he thinks $1,000 for a restaurant wouldn't even pay for one employee; adding that we want to make an impact. Councilmember Woodard stated that if this were to be a first -come, first -served basis, we won't get to 900 businesses. In response to Deputy Mayor Peetz's question about voting next week, Director Taylor said she thinks this will have to come back to Council in pieces with potential applications as well as potential partners for running these for us; or to handle it in-house and/or contract with third parties; she mentioned there are several ideas for partners including the Chamber who is also working with GSI (Greater Spokane, Inc.) and with the County; said there could be a lot of efficiency that way and it would make it uniform for all businesses; said they do not have details of the applications yet, adding that if we were to do this in-house, we are fairly constrained as far as capacity in processing and it takes time to review and get paid timely; she said we would want to make the process as uncomplicated as possible and have a flat dollar figure with criteria; to perhaps go with the first -come, first -served process through the general accounts payable process or to keep nonprofits separately; she also mentioned that the more times staff has to come to Council for these issues, the longer the process; said there is an idea to have a process much like what we use for outside agencies, but the process is up to Council. Timing was also discussed in having an application and giving enough time for people to apply and have the application processed. Councilmember Thompson suggesting the idea of random draws for businesses. Regular Formal Council Meeting: 07-14-2020 Page 4 of 5 Approved by Council: DRAFT Councilmember Woodard said Council needs to decide about the averages before making other suggestions, and Councilmember Haley suggested having the Chamber handle the small business and/or nonprofits rather than doing this in-house. Mayor Wick said he would still like to set aside some for hospitality in phase 4; and Councilmember Thompson said she is an advocate to have the nonprofits separate. Councilmember Haley agreed about keeping that separate, but said an organization needs to handle the distribution and it should not be our City. Deputy Mayor Peetz agreed. In response to Mayor Wick's suggestion of setting aside $75,000 for hospitality for phase 4, Mr. Calhoun asked from which category should that amount be deducted; and it was determined to take that from the small business. In terms of staff and the $2.9 million, City Manager Calhoun said we are not set up or have the capacity or time to do this; said he will look to contract this to a third party with the hope to move out as quickly as possible, adding that we will focus on businesses in Spokane Valley and not County -wide. Councilmember Woodard asked about the rental assistance, or mortgage assistance, and of the idea of limiting any party to only use that assistance twice; or go with the Valley Partners criteria for rental assistance which is restricted to once a year; said we don't want people to be able to use this every month, but perhaps twice. Councilmember Thompson added that we also don't want people double-dipping. Ms. Taylor reminded everyone that with the rent/mortgage, we can only help if the assistance needed is due to the COVID emergency; she stated that we will have to discuss the criteria with whatever third party we have to assist in administering these programs; that she feels confident the organizations are used to administering federal programs, and that she has a high level of comfort. Councilmember Haley suggested including nonprofits that are not only in Spokane Valley but serve people in Spokane Valley, and Councilmembers concurred. 7. Advance Agenda — Mayor Wick Deputy Mayor Peetz said she received an e-mail from Congresswoman McMorris-Rodgers regarding the Forward into the Light Campaign, which commemorates the 100th anniversary of the approval of the 19th Amendment, with buildings lighting up in purple and gold on August 26, 2020. There was some brief discussion about the use of purple and gold-themed lights, and that Mr. Calhoun will work with Building Official Nickerson and Mr. Moat to see what we might be able to do. The suggestion of a proclamation was also brought up and Councilmembers agreed. CITY MANAGER COMMENTS City Manager Calhoun reminded everyone that three weeks from today we will have our annual budget workshop, beginning at 8:30 a.m. and to continue to 2:30 p.m.; that the meeting will likely be a Zoom meeting, and he noted he thinks the headphones used tonight help with the clarity. Mr. Calhoun noted the evening August 4th meeting will be cancelled, and that there will be no public comments taken at the budget workshop; but that there will be three public hearings on the budget where the public will have opportunities for comment. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:42 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Regular Formal Council Meeting: 07-14-2020 Page 5 of 5 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 28, 2020 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Approval of Splashdown Contract Amendment GOVERNING LEGISLATION: RCW 35.A.11.020; SVMC 3.49.020(D). PREVIOUS COUNCIL ACTION TAKEN: June 5, 2018 Council approved lease agreement with "New Splash -Down Concessions, Inc.". July 21, 2020, Admin Report to Council; Council agreed to place this on the next Consent Agenda. BACKGROUND: The City has had a series of lease agreements with Splashdown since the City's incorporation in 2003. The current lease agreement was executed in June 2018 when the Bleasners came back into ownership of the facility, which operates on City park property at Valley Mission Park. The current lease requires Splashdown to pay the City $15,000 in three payments of $5,000 each through the summer, along with leasehold payment due to County for leasing public property. Additionally, Splashdown is required to maintain certain premises liability coverage for any claims that may be made, in order to protect the City's interests. As Council knows, the COVID-19 pandemic has had a significant impact on many businesses throughout our community, including Splashdown, which has not been allowed to open due to Governor Inslee's various orders. As such, Splashdown could not generate any revenue to pay the lease payment or pay for premises liability insurance. Splashdown requested that the City waive the lease payment and insurance requirement for 2020, and staff tentatively agreed, understanding the matter would be brought to Council. In discussions with Washington Cities Insurance Authority (WCIA), the City's liability provider, they identified that the Splashdown facility could be covered by the City's pool coverage so long as it remained closed, and appropriately signed with "No Trespassing" signs, which has been done. Staff is recommending that Council approve these proposed amendments to the lease agreement for 2020 only. OPTIONS: Approve the proposed 2020 Contract Amendment RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute the Contract Amendment to the Agreement Between the City of Spokane Valley and New Splash -Down Concessions, Inc. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] BUDGET/FINANCIAL IMPACTS: Loss of $15,000 in lease revenue. STAFF CONTACT: Mike Stone, Parks and Recreation Director; Cary Driskell, City Attorney. ATTACHMENTS: Amended Lease Agreement CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND NEW SPLASH -DOWN CONCESSIONS, INC. Spokane Valley Contract #18-104.1 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the Contractor mutually agree as follows: I. Purpose: This Amendment is for the Lease for New Splash -Down Concessions, Inc. by and between the Parties, executed by the Parties on June 1, 2018, and which terminates on December 31, 2023. Said contract shall be referred to as the "Original Contract" and its terms are hereby incorporated by reference. New Splash -Down Concessions, Inc. pays the City an annual lease payment of $15,000 plus 12.84% of this payment as leasehold excise tax. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are as follows. All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. COVID-19 has had a major impact on businesses in Spokane County. Due to the restrictions on Spokane County placed by the Governor and the Spokane Regional Health District, water facilities are unable to open until at least Phase 3. Given these restrictions, New Splash -Down Concessions, Inc. will not be opening in 2020. Due to the fact that New Splash -Down Concessions, Inc. will not be opening for 2020, the City will waive the lease payment for 2020. Additionally, the City will not require New Splash -down Concessions, Inc. to obtain premises liability, insurance for the 2020 season since they will not be open, with the understanding that operator will post at least four no trespassing signs on each of the four fenced sides of the property. 4. City owed Compensation Amendment History: This is Amendment # 1 of the Original Contract. The City will be waiving the lease payment for 2020. The parties have executed this Amendment to the Original Contract this day of July, 2020. CITY OF SPOKANE VALLEY: CONTRACTOR: rev .4,2 1fr -ZX5a ) CdetTc.e..$J/ ;!1 i City Manager i5-e..1Z Mark Calhoun ley: s: ii'f 1, APPROVED AS TO FORM: Office of the City Attorney 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 28, 2020 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution 20-012: Street Vacation 2020-0001: GOVERNING LEGISLATION: Chapter 22.140 Spokane Valley Municipal Code (SVMC); RCW 35A.47.020 and chapter 35.79 RCW PREVIOUS COUNCIL ACTION TAKEN: None BACKGROUND: The owner, Hanson Industries, has requested the vacation of 250 feet in length of Desmet Court including the cul-de-sac. The right-of-way section is improved with pavement, curb, street trees and sidewalk. The right-of-way is 50 feet in width and the cul-de- sac is 95 feet in width. The total area to be vacated for Desmet Court is approximately 12,847 square feet. A new cul-de-sac will be dedicated to replace the vacated portion at the end of the vacated right-of-way. The portion of right-of-way proposed to be vacated is located between Indiana Avenue (west) and Flora Road (east), and adjacent to four parcels (45131.0507, 45131.0508, 45131.0509 and 45131.0510). OPTIONS: Approve Resolution 20-012 setting the date for a Public Hearing on the proposed street vacation; or take other appropriate action. RECOMMENDED ACTION OR MOTION: Approve Resolution 20-012, setting August 27, 2020 as the date for a public hearing before the Planning Commission on street vacation application STV-2020-0001. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Connor Lange, Planner ATTACHMENT: Resolution 20-012; PowerPoint DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 20-012 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, SETTING THE PUBLIC HEARING DATE AND TIME FOR THE PLANNING COMMISSION TO CONSIDER STREET VACATION REQUEST STV- 2020-0001 PURSUANT TO RCW 35.79.010; AND OTHER MATTERS RELATED THERETO. WHEREAS, the City of Spokane Valley has received a Street Vacation request (File # STV-2020- 0001) from property owner Hanson Industries for the vacation of 250 feet in length of Desmet Court located between Indiana Avenue (west) and Flora Road (east), and adjacent to four parcels (45131.0507, 45131.0508, 45131.0509 and 45131.0510). WHEREAS, RCW 35.79.010 specifies that the legislative authority shall establish by resolution the time when a Street Vacation application shall be considered by the legislative authority or a committee thereof; and WHEREAS, chapter 22.140 Spokane Valley Municipal Code (SVMC) establishes regulations and procedures for the processing of vacations of public streets (hereafter referred to as "Street Vacation"); and WHEREAS, SVMC 22.140.030 specifies that the Planning Commission shall conduct the public hearing required pursuant to RCW 35.79.010; and shall develop and forward a recommendation for a requested Street Vacation to the City Council. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Establishment of Public Hearing Date and Time for STV-2020-0001. The required public hearing for Street Vacation Request STV-2020-0001 shall be conducted before the Spokane Valley Planning Commission, August 27, 2020 beginning at 6:00 p.m. or as soon thereafter as practical. The hearing will take place in the City Council Chambers at the City Hall of the City of Spokane Valley if allowed by law, or if in -person meetings are still prohibited due to the ongoing COVID-19 pandemic, via ZOOM meeting, and will be hosted by the City of Spokane Valley, , 10210 East Sprague Avenue, Spokane Valley, Washington 99206. Section 2. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 28th day of July, 2020. CITY OF SPOKANE VALLEY ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Resolution No. 20-012 Establishment of Public Hearing Date and Time for STV-2020-0001 Page 1 of 1 Hanson Industries Street Vacation STV-2020-0001 July 28, 2020 Connor Lange, Planner 1 Process: - Formal Application Submittal Today • Study Session 8-13-2020 5 Public Hearing • 8-27-2020 an • • Findings of Fact 9-10-2020 a Administrative Report Ordinance 1st Reading Ordinance 2nd Reading Conditions satisfied Staff Review Desmet Court vacated 2 0 — ➢0 Desmet Court street vacation Z Esri, HERE, Gamin, (c) OprnStreetMap contributors, and the GIS user community 3 Proposed street vacation: BSP 02-09 LOT fi DELTA 851718' L=75.1O AREA OF CHORWN45' 15' Sinfti 4, PROPOSED 69,37 _ vACATrON LOT 7 i► DESMET COURT 42-99• \ R.30_00 RELTA74'41'29' L.S6_$6 CHORDd54g 48' 49'W 34.43 LOT 11 $N8S-44'33-w ai �7I •\••••\••\$0,6".t • • • • \ \ \ \ \ • • • • • • • • \ • • • • •if _ • • • \ R=50.5O DELTA162'6114" L=143,55 CHORD=N73'415`OCE 99.&T BSP AREA OF NEW 6E0{CAT10N LOT 14) 02- 09 LOT 9 s PAgJ o. ao-zoos DATE: 4✓ F 71f20 CRAM,: DAD APRROVED: DAG SCALE: F•=5C' ROADWAY DEDICATION EXHIBIT DESMET CILERT WITHIN 19INDING SITE PLAN ID2-U9 SPDKANE VALLEY, WASHINGTON AVM E E CCLMc =u� €M.L AFL IFOAS OALOKA EH AYEEFE n Iffi! NOH'H SuLLANi IOW SYCK fkwI.ee +FXTC1Fe497�e M+YR-R78fiFF memczealw 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 28, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Council Goals and Priorities for Use of Lodging Tax Revenues. GOVERNING LEGISLATION: Imposition of tax, set-up of Lodging Tax Advisory Committee (LTAC) and determination of qualified expenditures is governed by RCW 67.28, as amended by Engrossed Substitute House Bill 1253 in 2013; and Spokane Valley Municipal Code 3.20. PREVIOUS COUNCIL ACTION TAKEN: An administrative report was delivered to Council on this topic on July 14, 2020. BACKGROUND: On July 14, 2020 an administrative report was delivered to Council that addressed the process leading to the annual award of lodging tax proceeds to applying organizations. Topics in the report included a discussion on the tax itself as well as the roles of the Lodging Tax Advisory Committee (LTAC) and City Council. At the conclusion of the discussion on July 14th Council determined to not make any modifications to the goals and priorities for the 2021 awards. Staff mentioned that the goals would be delivered to the LTAC in order to inform that body of what Council will consider when it ultimately makes the 2021 awards. Council Goals and Priorities for Use of the Initial 2% Lodging Tax In August 2013 Council for the first time adopted goals and priorities for how it would distribute lodging tax revenues and that it encouraged the LTAC to consider when making award recommendations. Based upon subsequent discussion between Council and staff in 2014 through 2019, these have evolved as proposed below: 1. Council desires to direct awards toward funding new and innovative projects, activities, events or festivals that will distinguish Spokane Valley as a tourism destination and result in increases to Spokane Valley tourism. As part of this goal, Council will use lodging taxes for the purposes allowed in State law, which include: a. Tourism marketing b. The marketing and operations of special events and festivals c. The operation and capital expenditures of tourism related facilities owned or operated by a municipality or public facility district d. The operation (but not capital expenditures) of tourism related facilities owned or operated by non-profit organizations. 2. Council will emphasize the utilization of funds for capital expenditures to develop tourism destination facilities or venues within the City of Spokane Valley as a means of drawing additional visitors to the City (recognizing that this option is limited to facilities owned by a municipality or public facility district). Council would like to move in the direction of allocating a majority of lodging taxes toward this purpose. 3. Council recognizes that lodging nights are an important measure of a successful event or marketing program and will place higher consideration on events or programs with a demonstrable history of increasing overnight stays. Council may also take into consideration to a lesser degree the economic impact of all major components of our tourism -based economy including shopping, dining and overnight visits. 4. Council will take into consideration revenues derived from lodging sources within Spokane Valley received by applicants from other municipal entities and agencies such as the Spokane County Tourism Promotion Authority and Spokane Public Facilities District. 5. An award to any particular applicant cannot be greater than the dollar amount requested in that applicant's application. 2020 Timeline Leading to 2021 Awards of the Initial 2.0% Lodging Tax The calendar we plan to follow in 2020 for 2021 lodging tax awards is as follows: Tues 7/14/2020 Admin Report - Review Council goals and priorities for use of lodging tax proceeds. Tues 7/28/2020 Motion seeking Council approval of goals and priorities for the use of lodging tax proceeds. Wed 8/28/2020 City runs notice in newspaper, places on web site, and sends letters to 2020 award recipients and others agencies that may have expressed interest. Fri 10/2/2020 Grant proposals are due to City by 4pm (no late submittals will be accepted). Fri 10/9/2020 Applications sent to Lodging Tax Advisory Committee for review. Thurs 10/15/2020 8:30 am Applicant presentations to Committee. Tues 11/24/2020 Formal Council Meeting Admin Report: LTAC Recommendations to City Council Tues 12/8/2020 Formal Council Meeting City Council Motion Consideration: Award Lodging Tax for 2020 RCW 67.28.1817 requires that the City wait for a period of at least 45 days after the LTAC meeting before action can be taken by the City Council. 12/8/2020 Council Action 10/15/2020 LTAC meeting 54 days OPTIONS: Approve Council goals and priorities for the use of lodging tax revenues with or without modifications. RECOMMENDED ACTION OR MOTION: Move to approve the Council goals and priorities for the use of lodging tax revenues as written. BUDGET/FINANCIAL IMPACTS: In 2020 the 2% portion of the lodging tax is currently anticipated to generate approximately $346,000, which is collectively $304,000 less that what is currently included in the 2020 Budget. We are monitoring tax collections closely to refine the 2020 estimate and establish an estimate for 2021. There will be additional discussion of this topic at the 2021 Budget Workshop on August 4, 2020. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 28, 2020 Department Director Approval: Check all that apply: n consent n old business ® new business n public hearing n information n admin. report n pending legislation n executive session AGENDA TITLE: Motion Consideration: Appointment to the Tourism Promotion Area Commission (TPA) GOVERNING LEGISLATION: RCW 35.101.040(2) and "Interlocal Cooperation Act Agreement for Establishment of Spokane County Tourism Promotion Area" as well as Amendment 1 and 2. PREVIOUS COUNCIL ACTION TAKEN: On February 10, 2004, Council approved the above - mentioned Interlocal agreement. Amendment No. 1 to that Interlocal, which approved removal of the December 31, 2008 sunset clause, was approved by Council December 11, 2007. Amendment No. 2 approved by Council August 25, 2009, amended the Special Assessments on operators of Lodging Businesses changing levy rates in Zone A, B, and C to $2.00 per room per day. BACKGROUND: The above -referenced interlocal established a `Tourism Promotion Area' which includes the unincorporated area of Spokane County and the entire area within the corporate limits of Spokane and Spokane Valley. That Agreement also establishes the Spokane Hotel and Motel Commission, the purpose of which is to advise the Board of County Commissioners on the expenditures of Special Assessment revenues by the Spokane County Tourism Promotion Area to fund tourism promotion in Spokane County. Members of this Commission are selected by the Board of County Commissioners of Spokane County, Spokane City Council, and Spokane Valley Council from a list of nominees prepared by the Spokane Hotel and Motel Association. All nominees must be operators of lodging businesses or employed by the operator of such a lodging business. Ex-officio members may participate in meeting discussions but shall not have voting rights. The Board of County Commissioners shall appoint two members and one ex-officio member to represent the County; Spokane City shall appoint four members and one ex-officio member; and Spokane Valley Council shall appoint two members and one ex-officio member. Member terms are for three years. Jody Sander's last appointment expired April 30, 2020. Ads announcing the vacancy were placed on the City's website, and in the Valley News Herald, the Spokesman Review, and the Exchange for four weeks in May. OPTIONS: Move to confirm the appointment; do not confirm the appointment; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral appointment of Jody Sander to the Tourism Promotion Area Commission for a three-year term beginning immediately upon appointment, and expiring April 30, 2023. BUDGET/FINANCIAL IMPACTS: n/a COUNCIL/STAFF CONTACT: Mayor Wick ATTACHMENTS: Applications for Commission Appointment; Letter of recommendation from the Spokane Hotel/Motel Association ,� ors-v-ka we• '4c7te / My te:t- Assv-citirc� July 1, 2020 To Whom it May Concern: It is recommended by the Spokane Hotel Motel Association that the following be considered for appointment as a Spokane Hotel and Motel Commissioner representing the City of Spokane Valley for a term of 3 years. • Jody Sander, Director of Operations, Sterling Hospitality • Grant Guinn, Managing Partner, GL8 Hospitality, LLC Jody Sander is a Spokane native and has been in hospitality her entire career. She has served as a TPA Commissioner and is active in our Association (past President and current Board Member) and community. She is also a past chair of Visit Spokane. She is knowledgeable and would serve the Commission well in this appointment. (Resume can be provided upon request) Grant Guinn is a Spokane native and has been in the hospitality industry for his entire career. He has recently endeavored into opening Spokane Valley's newest hotel, Tru by Hilton. He is currently an allied member of our Association and we look forward to welcoming him as a hotel member when the doors open on the new property. Grant is knowledgeable and would serve the Commission well in his appointment. (Resume can be provided upon request) The Spokane Hotel and Motel Commission advises the Board of County Commissioners of Spokane County on the expenditure of Special Assessment revenues by the Spokane County Tourism Promotion Area to fund tourism promotion in Spokane County. By: j J Date: 7-1-2020 Representing the Spokane Hotel Motel Association Its: Executive Director 18926 E Euclid Ave, Spokane Valley, WA 99027 thansenshma@msn.com 509-869-0619 Application Form for Committees/Boards/Commissions Strri n ©kane Return completed form to City Clerk: .000Valley' Spokane Valley City Hall 10210 East Sprague Avenue Spokane Valley, WA 99206 Phone: 509-720-5102 cbainbridgetu`spokanevalley.ora Fax: 509-720-5075 Application may be mailed, e-mailed, or faxed. Please do not send an application via text message attachment. One application per position please. DO NOT SUBMIT AN APPLICATION UNLESS THERE IS AN OPENING. Openings are generally advertised in the local newspapers, and posted on the City's Webpage at http:l/www.spokanevalley.orE/voluntcer Feel free to call the City Clerk ifyou have questions. I AM INTERESTED IN SERVING ON THE FOLLOWING COMMITTEE: [Check one box; note requirements] [ ] Planning Commission — Must be a Spokane Valley resident. (See chapter 18.10 SVMC) Terms are for three years. Applicants are selected without respect to political affiliations, and serve without compensation. [ ] Lodging Tax Advisory Committee (LTAC) - Need not be a Spokane Valley resident. (See chapter 3.20 SVMC) Terms are for one or two years. Committee consists of five members: One Councilmember: appointed by the Mayor, confirmed by the Council. Two who represent a business required to collect the tax (hotels, motels, etc.). Two involved in funded activities (such as a non-profit organization to increase tourism). Identify the business or organization you represent [ ] Spokane County Housing and Community Development Advisory Committee (HCDAC) HCDAC includes two Spokane Valley residents; terms not to exceed three years. Spokane Valley appointment pending final approval by Spokane County Board of Commissioners. Spokane County Application and Supplemental Application also required. [ ] Spokane County Human Rights Task Force — Terms are for four years. Must be a resident of Spokane Valley. The Board currently meets 2'd Tuesday of each month, 3:30 to 5:00 at Catholic Charities, 12 E 5th Spokane. [ ] Spokane Housing Authority (SHA) — regional committee, five members. Terms are five years. One individual directly assisted by the Authority, jointly appointed by Spokane Mayor, Spokane Valley Mayor, and Chair of Board of County Commissioners. Two individuals who work or reside within Spokane City limits. One individual who works or resides in unincorporated Spokane County. One individual who works or resides within Spokane Valley City limits. ' Check with the City Clerk concerning a vacancy on this committee. 0(] Tourism Promotion Area, Hotel Advisory Committee (aka Hotel/Motel Association) — Terms are for three years. "` Spokane Valley appoints two members, and one ex-officio (a member of Council). All nominees must be operators or employees of lodging business within Spokane County. [ ] Other: Name (please print): (47\-t' 41.4 .`<t el Complete residence address: jf g M efc 11 �'r�ye.._ LU14 a) Street City Zip Code Complete mailing address (if different from above address): Length of time residing at current address: 5 t- y&s U.S. Citizen? []yes [ ]no WA State registered voter? [yes [ ]no What is your preferred way for us to contact you: [Note: If you have an unlisted phone number, or do not wish your e- mail address made public, do not include that information. Once this document is submitted to the City, it becomes subject to public disclosure,] [ ] Home Phone: [ ] Work phone: [ ] Cell Phone: [ ] Other message pho e: '[;41E-mail address: (please print clearly): f'c�,rt+,....` 9 id0),11 i'!� I c rNv� %Regular mail to residence or mailing ess showYabove EMPLOYMENT: (Please start with most recent) 1. j present [ ] previous Name of employer: i -L. ,' Address: / pa o1 pl L Phone:. Z3—911—O' O I Position held: ni }AG—W - l° 'J (.. Dates of employment: f 5 7-OI 2. [ ] present [ previous Name of emp oyer: 4:' y /47---.D Address: G4- V ii , / (,rJl4 Phone: Position held: �; C � sr L V ),P 1W Dates of employment:./NOYa0/ (o—M/)J.v if 3. [ ] present [X] previous Narne of emp .oyer: t7L-?1I \A/ 2 v1l t.t r r7� Address: MEMP1-h Phone: Position held: Mt iL-n 0 4. [ ] present [ ] previous Name of employer: Address: Dates of employment: i LA ! 97 , — 0 �rov/b Position held: Phone: Dates of employment: EDUCATION: l and of high school [,A Iu & iy-j [-{-1`c, H oc U Address: ,S14.4ne t/ 4-i ey , LI r GED: [j(j yes [ ] no Trade school/college/university: Address: LitN4 Nam , c chool i no Degree or certification earned: - Jv( lrrv-r [ j,yes [ ] Trade school/college/university: Name of School Diploma: [ ] yes [ ] no Address: Degree or certification earned: Other relevant certifications/licenses: VOLUNTEER EXPERIENCE: Name of social, fraternal, organizations, etc. 1. [ ] current [4previous , rstH mta'f i i,.�f.0 -7`J al- Awe e 2. [ ] current Si previous Grt. S% LgeGi1.12 'C- ,/t.l )(Wet [MNl (/ice' S17'% C+f\u) 3. [ ] current [ ] previous 4. [ ] current [ ] previous PROFESSIONAL ORGANIZATIONS. Local, state, or national government boards, committees, or commissions on which you serve or have served. 1. [ ] current j] previous r�u� r1^,'L `} LAJN/it (' i c +- 2. [ ] current [ ]previous �r10 `-B r ESS �- -47S 3. [ ] current [ ] previous 4. [ ] current [ ] previous 5. [ ] current [ ] previous REASONS for applying for this committee, commission, board: D S•r zrt/Ifi JP,rA,i-r y Jjw.iv ., A t OF 0-A.6.Ir 69U - -► f A/^ ! P/t-E C "T'Tf � /117% LS C F By signing this application, I certify under penalty of perjury of the laws of the State of Washington that all information is true and correct to the best of my knowledge and belief. I further state that my appointment would not represent a conflict of interest or an appearance of a conflict of interest with the duties of this position. I understand this aipjcatiobject to disclosure pursuant to chapter 42.56 RCW. �-� � t Date igned gnatu Application Form for Committees/Boards/Commissions Return completed form to City Clerk: ` Spokane Valley City Hall 10210 East Sprague Avenue Spokane Valley, WA 99206 Phone:509-720-5102 cbainbridge(aaspokanevallev.org [Note: To meet an application deadline, applications may he faxed or c-mailed. however, the Clerk's office will need an original, signed application prior to appointment. One application per position please. DO NOT SUBMIT AN APPLICATION UNLESS THERE IS AN OPENING. OPENINGS ARE POSTED ON THE CITY'S WEBPAGE AND ADVERTISED IN THE LOCAL NEWSPAPERS, 1f_0Ctty;t"l0:TOoit lrA4.4# otl4.] I AM INTERESTED IN SERVING ON THE FOLLOWING COMMITTEE: [Check one box; note requirements] [ ] Planning Commission — Must be a Spokane Valley resident. (See chapter 18.10 SVMC) Terms are for three years. Applicants are selected without respect to political affiliations, and serve without compensation. [ ] Lodging Tax Advisory Committee (LTAC) - Need not be a Spokane Valley resident. (Sec chapter 3.20 SVMC) Terms are for one or two years. Committee consists of five members: One Councilmember: appointed by the Mayor, confirmed by the Council. Two who represent a business required to collect the tax (hotels, motels, etc.). Two involved in funded activities (such as a non-profit organization to increase tourism). Identify the business or organization you represent [ ] Spokane County Housing and Community Development Advisory Committee (HCDAC) I-ICDAC includes two Spokane Valley residents; terms not to exceed three years. Spokane Valley appointment pending final approval by Spokane County Board of Commissioners. Spokane County Application and Supplemental Application also required. [ ] Spokane County Human Rights Task Force — Terms are for four years. Must be a resident of Spokane Valley. The Board currently meets 2 Tuesday of each month, 3:30 to 5:00 at Catholic Charities, 12 E 5(h Spokane. [ ] Spokane Housing Authority (SHA) — regional committee, five members. Terris are five years. One individual directly assisted by the Authority, jointly appointed by Spokane Mayor, Spokane Valley Mayor, and Chair of Board of County Commissioners. Two individuals who work or reside within Spokane City limits. One individual who works or resides in unincorporated Spokane County. One individual who.works or resides within Spokane Valley City limits. TCheck with the CIO) Clerk concerning a vacancy on this conrnrittee. ouristn Promotion Area, Hotel Advisory Committee (aka Hotel/Motel Association) — Terms are for three years. Spokane Valley appoints two members, and one ex-otliicio (a member of Council). All nominees must be operators or employees of lodging business within Spokane County. [ ] Other: Name (please print): J CEO \( Complete residence address: ‘ Okl D t C01\ e Rida , oY COAL C� Zj Street �' City Zip Code Complete mailing address (if different from above address): Length of time re iding at current address: I G y vs U.S. citizen? es [ 'no WA State registered voter?yes [ ]no What is your preferred way for us to contact you: [Note: If you have an unlisted phone number, or do not wish your e- mail address made public, do not include that information. Once this document is submitted to the City, it becomes subject to public disclosure.] [ ] Home Phone: Work phone: 5QCI r-9R2)— tA' l.� 2' l- S.35 [ ]Cell Phone: [ Other message phone: . E-mail address: (please print clearly): ��) r€ r(6.) i ryti)r—es c' u, - . exArt. [ J Regular mail to residence or mailing dress shown above EMPLOYMENT: (Please start with most recent) 1 _` present [ ] previous 1 }koii cat r�.Y T 11 n F..�X ft.'- " S po' ' '_ ‘+14-' , 6 i Name of employer: ,� C,i t'�` ' ; Lit f'-l;rt e kct_ �i'LV> QOY Q Val ill' Address: W.113 `; )10 �Oi�Ct"ram p Position held: 1 / tii'J 2' L.' Phon : 0 - a+ 1�1Yt° ('; y- A. ( 04AS Dates of employment: f/cri E — L' e t.iJr,t.+ti1- 2. [ ]present [ previo s � } V.iLS.50 Natne of employer: SI-Ct x�SA- Address: Posit {t held Wo cArt., CA.) vut h 3. [ ] present [ ] previous Name of employer: Address: Position held: Phon : Dates of employment: ale- ' 9 4. [ ] present [ ] previous Name of employer: Address: Position held: EDUCATION: Name of high school \ j ca 1 )LL Qt Address: 0;-- Cis Diploma or GED: yes [ ] no VUa Trade schoollcolle a/universi Name of SchoolEi, t Val, VS , C C. C • Address:�D \iJ tit ti t GAc l ,1T Diploma: Ves, © ij [ ]Ito Degree or certification earned: �, s6R � iQ Ct af Napme ofSc[iooi >t,`} A -vyo� h IAJAilr'f i Address: ) c. i4C��1 -�J_ � r UJf\ '`l2/i Di loma: yes [ ] no Degree or rtification earned: E. �, . ;� c COW \nun Icci4(on Phone: Dates of employment: Phone: Dates of employment: Trade school/college/university: Other relevant certifications/licenses: VOLUNTEER EXPERIENCE: Name of social, fraternal, organizations, etc. 1. [ ] current [ ] previous 2. [ ] current [ ] previous 3. [ J current [ ] previous 4. [ ] current [ ] previous PROFESSIONAL ORGANIZATIONS. Local, state, or national government boards, committees, or commissions on which you serve or have served. 1. current [ ] previous ---OVL t,�S{y-) P�C 2--C\. . _,R _ 2. jTcurrent [ ] previous �a •i �� r � � ' 3. NI cuaent [ ] previous 'M,t l j a5 l 4. [ ] current ,[4—previous �11, 5. [ ] current [ ] previous { •1 1.5 cn REASONS for applying for this committee, commission, board:�� l wa-,1-4- -+c---, 1,.-Q 01/4-4e1 ....e4 6-7 okto --ii-105, 0 Q-r By �igning this application, It certify under penalty of perjury of t e aws of t re State of Wastfin on tl 1 information is true and correct to the best of my knowledge and belief. 1 further state that alt not represent a conflict of interest or an appearance of a conflict of interest with the duties of this position. appointmentI understand th' plication issybl'ect to disclosure pursuant to chapter 42.56 RCW. 4.9// Date Signed CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 28, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Tourism Promotion Area Update GOVERNING LEGISLATION: RCW 35.101; Interlocal Cooperation Act Agreement for Establishment of Spokane County Tourism Promotion Area (originally executed March 9, 2004). PREVIOUS COUNCIL ACTION TAKEN: Amendments to Interlocal Agreement in 2008 and 2009. Administrative Reports on August 19, 2014 and June 30, 2015. BACKGROUND: Generally. In 2003, the Washington State Legislature enacted RCW 35.101, authorizing the creation of tourism promotion areas to assist in funding tourism promotion at the local level. Under RCW 35.101, cities and counties are authorized to establish a tourism promotion area within their respective jurisdictions and impose a special assessment on lodging businesses with 40 or more units, to fund tourism promotion. Cities and counties may create a multi -jurisdictional tourism promotion area by interlocal agreement. In 2020, the Washington Legislature adopted amendments to RCW 35.101, primarily related to the special assessment amount. Those changes are discussed below. Tourism promotion areas may only be created by petition of lodging business operators. The petition shall describe the proposed area, the proposed uses and projects for the assessments, the estimated rate for the charge, with breakdowns by classification, and shall be signed by the lodging business operators in the proposed area who would pay 60% or more of the proposed charges. After a petition is submitted meeting statutory requirements, the approving legislative body conducts a public hearing and creates the tourism promotion area by ordinance. The ordinance shall specify the description of the boundaries of the area, the initial rate charges broken down by classification, and the uses to which the charges shall be put. Importantly, a county cannot unilaterally create a tourism promotion area in any portion of an incorporated city unless that incorporated city is party to an interlocal agreement regarding the creation of the tourism promotion area. After creation of the tourism promotion area and imposition of charges, the Washington Department of Revenue administers the funds and deposits the collected charges in a local tourism promotion account. The local legislative authority imposing the charge has sole discretion as to how the revenue may be used. The local legislative authority may create an advisory board or commission to make recommendations on the uses of such funds. The local legislative authority may contract with tourism destination marketing organizations to administer the operation of the area. RCW 35.101.050 authorizes a charge of $2.00 per night per unit. Charges may differ by classification (i.e., number of rooms, room revenue, or location within the area) and there may be up to six different classifications within a tourism promotion area. The revenue from a tourism promotion area shall be used for "tourism promotion," which includes: Page 1 of 4 "activities and expenditures designed to increase tourism and convention business, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists, and operating tourism destination marketing organizations." RCW 35.101.010(4). Pursuant to the amendments adopted by the Legislature in 2020, the legislative authority may adopt a charge of up to $3.00 per night per unit in addition to the $2.00 authorized under RCW 35.101.050. Laws of 2020, ch. 215, Sec. 2. To impose the additional $3.00, the legislative authority must receive signatures from lodging business operators who would pay 60% or more of the proposed additional charge, together with (1) proposed uses and projects for the additional charge, (2) total estimate of costs, and (3) the estimated rate for the charge with a proposed breakdown by class of lodging business. Id. With the additional $3.00 charge, the legislative authority may impose a total charge of $5.00 within the tourism promotion area. If the additional charge is imposed, the tourism promotion area must conduct a program review of how the charges were used and the beneficial impacts from the additional charges, including whether the additional charges contributed to an actual increase in the number of tourists coming from at least 50 miles away or from another state or country. The report must be provided to the appropriate committees of the legislature by January 1, 2026. Importantly, the authority to impose the additional $3.00 charge expires in 2027. The Spokane County Tourism Promotion Area. In March 2004, Spokane County, the City of Spokane, and the City of Spokane Valley entered into the Interlocal Cooperation Act Agreement for Establishment of the Spokane County Tourism Promotion Area. It was subsequently amended on May 29, 2008, and August 27, 2009 (as amended, the "TPA Interlocal"). The TPA Interlocal authorizes Spokane County to establish the Spokane County Tourism Promotion Area (the "TPA") encompassing the unincorporated area of Spokane County and the incorporated areas within the boundaries of Spokane and our City. Note that the Cities of Liberty Lake, Millwood, and other local cities are not included within the TPA. The areas within this location are divided into five different zones with special assessments of $2.00 per room, per day for all zones except for Zone D, which has a $0.50 assessment and Zone E, which has no assessment. The zones are as follows: Zone A: Lodging businesses within the downtown core of the City of Spokane. Zone B: The remaining lodging businesses within the City of Spokane and all lodging businesses within the City of Spokane Valley. Zone C: Lodging businesses within the unincorporated area of Spokane County. Zone D: Lodging businesses with room revenue less than $500,000, regardless of location. Zone E: Lodging businesses other than hotels, motels, and bed and breakfast facilities. Such businesses include trailer camps and RV parks, college dormitories, guest ranches and summer camps. As part of the establishment of the TPA, Spokane County created the Spokane Hotel and Motel Commission (the "Hotel/Motel Commission") to advise the Board of County Commissioners on the expenditure of the TPA revenues. The Hotel/Motel Commission consists of 11 members who shall be operators of lodging businesses. Spokane County selects two members and one non- voting ex officio member, Spokane selects four members and one non -voting ex officio member, and the City of Spokane Valley selects two members and one non -voting ex officio member. The Page 2 of 4 TPA is also managed by contract by the Spokane Regional Convention & Visitors Bureau ("Visit Spokane"). The manager administers the activities and programs and prepares the annual budget for the TPA, which is approved by the Board of County Commissioners. TPA Revenues. Under the TPA Interlocal, revenue from the special assessments is allocated by the Board of County Commissioners of Spokane County based on recommendations made by the Hotel/Motel Commission. Revenues from assessments collected within the TPA may be used for (1) funding activities designed to increase tourism promotion and convention business within Spokane County; (2) marketing of convention and business that benefit local tourism and the lodging business within Spokane County; (3) marketing of Spokane County to the travel industry to benefit local tourism and the lodging businesses within the TPA; and (4) marketing of Spokane County to recruit major sporting events in order to promote local tourism and to benefit lodging businesses within the TPA. In its 2020 budget, Spokane County projected approximately $3.75 million in new TPA revenues, up from its projection of $3.5 million for 2019. In actual collections, TPA revenues were $2.97 million in 2019, $2.99 million in 2018, and $2.93 million in 2017. Staff do not have a breakdown of revenues for Spokane Valley (generally Zone B) available for tonight's Council meeting. TPA Fund Uses. The TPA, through the management of Visit Spokane, uses TPA revenues for a variety of purposes, with the majority of distributed revenues to Visit Spokane and the remainder to the Spokane Sports Commission. For 2020, Spokane County awarded Visit Spokane 72% and the Spokane Sports Commission 28% of TPA funds collected in excess of the first $60,000. The County awarded a total of $68,630 to five organizations for small events and programs, including funds for Crave ($7,000) and Winterfest ($25,000) in Spokane Valley. Visit Spokane meets regularly to discuss regional destination packages, on -going promotions, and social media content to promote tourism. This promotion includes the City of Spokane Valley. Such promotion and services have included assistance with the redesign of our City's mobile application and promotion on Visit Spokane's website, advertisements for Valleyfest and Cycle Celebration, maps highlighting the Sullivan Road retail corridor and Auto Row, and advertisement in the "Spokane Regional Visitors Guide" and seasonal e-magazines, amongst others. A copy of Visit Spokane's application for TPA funds to Spokane County is attached for information purposes. Modification to TPA. Originally, the TPA Interlocal provided for a termination date of 2008 with the option of three-year extensions by resolution of each of the governing bodies. However, in 2008, the TPA Interlocal was amended so that it is perpetual. The resolution establishing the TPA may be modified the Spokane Board of County Commissioners after adoption of a resolution of intent and conduction of a public hearing. See TPA Interlocal Sections (3)(D) (modification of the special assessment rates) and (7)(A) (general modifications). Modification of the special assessment rates requires approval of the City Council of the City of Spokane and City Council of the City of Spokane Valley. See TPA Interlocal Section (3)(D). Any modification of the Spokane County Resolution creating the TPA would also likely require a modification to the TPA Interlocal. If the request for modification is made by the lodging businesses that pay 40% or more of the assessments levied within the entire TPA and the Board of County Commissioners does not Page 3 of 4 conduct the public hearing and make a determination on the requested modification, the City may withdraw from the TPA Interlocal with three months' notice. Under the 2020 amendments to RCW 35.101, the additional $3.00 charge may only be added if there is a request from lodging tax operators who pay at least 60% of the charge within the TPA. Further, pursuant to Section 3(D) of the TPA Interlocal, any amendment to the rates requires approval by the City of Spokane Valley City Council and City of Spokane City Council. Other TPAs. At least one local jurisdiction has formed its own TPA. Liberty Lake formed its tourism promotion area in 2004. In 2011, Liberty Lake entered into an agreement with Visit Spokane to manage the Liberty Lake tourism promotion area, much like is done through the Spokane County TPA and TPA Interlocal. As part of the management, Visit Spokane prepares the budget for Liberty Lake approval and then receives and expends the revenues from the Liberty Lake tourism promotion area. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: No direct financial impact to City revenues or expenditures. STAFF CONTACT: Erik Lamb, Deputy City Attorney ATTACHMENTS: 1. TPA Interlocal Agreement; 2008 Amendment to TPA Interlocal Agreement; 2009 Amendment to TPA Interlocal Agreement 2. Economic Development memo regarding TPA (without attachments) 3. Visit Spokane 2020 TPA Funding Application to Spokane County Page 4 of 4 INTER LOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA THIS AGREEMENT ("Agreement") dated this G, day of 271a/2004, is made and entered into by and among SPOKANE COUNTY, a Class A county of the State of Washington ("Spokane County"); the CITY OF SPOKANE, a municipal corporation of the State of Washington ("Spokane"); and the CiTY OF SPOKA.NE VALLEY, a municipal corporation of the State of Washington ("Spokane Valley"), pursuant to the authority of chapter 39.34 RCW and Engrossed Substitute Senate Bill No. 6026 authorizing the establishment of a Tourism Promotion Area to levy Special Assessments to fund tourism promotion. WiTNESSETH: WHEREAS, pursuant to the provisions of the Revised Code of Washington, the Board of County Commissioners of Spokane County has the care of county property and the management of county funds and business; and WHEREAS, the 2003 State Legislature of the State of Washington has recognized the importance of tourism promotion in the State of Washington and passed Engrossed Substitute Senate Bill No. 6026 authorizing the establishment of a Tourism Promotion A.rea by a county to permit the levy of Special Assessments to fund tourism promotion; and WHEREAS, the Operators of Lodging Businesses within the County of Spokane have presented an Initiation Petition to Spokane County seeking to have the Board of County Commissioners of Spokane County establish a Spokane County Tourism Promotion Area, specifically including the areas within the jurisdiction of Spokane and Spokane Valley, pursuant to the terms of Engrossed Substitute Senate Bill No. 6026; and WHEREAS, the Initiation Petition submitted to the Board of County Commissioners of Spokane County, Exhibit "A" attached to this Agreement, included: (1) A description of the boundaries of the proposed Spokane County Tourism Promotion Area, including the areas within the jurisdiction of Spokane and Spokane Valley; and (2) The proposed uses and projects for which the proposed revenue from the Special Assessments levied by the Spokane County Tourism Promotion Area would be dedicated, and the total estimated costs of such uses; and (3) The estimated rate for the Special Assessments to be levied on Lodging Businesses in various Zones within the Spokane County Tourism Promotion Area; and C:\ Documents and Settings\derickso\Local SettingsVrrtnporuy internet Filss\OLKl41"rourism Promotion Intcrlocal Finat.doc (4) The signatures of the persons who operate Lodging Businesses in the proposed Spokane County Tourism Promotion Area who would pay over sixty percent (60%) of the proposed Special Assessments levied within the area. WHEREAS, the Board of County Commissioners of Spokane County has the authority pursuant to the terms of Engrossed Substitute Senate Bill No. 6026, to enter into an Interlocal Agreement with Spokane and Spokane Valley to establish a Tourism Promotion Area, pursuant to the provisions of the Initiation Petition received from the Operators of Lodging Businesses, to include, within the boundaries of the proposed Spokane County Tourism Promotion Area, the area within the jurisdiction of Spokane and Spokane Valley; and WHEREAS, the Board of Commissioners of Spokane County, has adopted a "Resolution of Intention to Establish a Spokane County Tourism Promotion A e , following a hearing to be held on they - day of , ,tafr) , 20WMfguant to the request of an Initiation Petition submitted by fhe Operators of Lodging Businesses within Spokane County; and WHEREAS, on the ? day of �_ I tic . 2003, the County Clerk of the Board of County Commissioners of Spokane received an Initiation Petition authorized by RCW 35.101.020 from the Operators of Lodging Businesses located within Spokane County requesting the conduct of a public hearing by the Board of County Commissioners of Spokane County, pursuant to the authority of Engrossed Substitute Senate Bill No. 6026, for the purposes of considering the establishment of a Spokane County Tourism Promotion Area to provide funds for tourism promotion in Spokane County; and 4 dt WHEREAS, on the G day of &) , 20V , the Board of County Commissioners of Spokane County a opted a resolution entitled a "Resolution of Intention to Establish a Spokane County Tourism Promotion Area," for the promotion of tourism promotion within Spokane County, describing the boundaries of the proposed Spokane County "Tourism Promotion Area, the proposed uses and projects to which the proposed revenues from Special Assessments levied within the Spokane County Tourism Promotion Area would be dedicated and setting the proposed rates for the Special Assessments to he levied on Lodging Businesses to fund the uses and projects of the Spokane County Tourism Promotion Area, estimating the total cost for the proposed activities and programs for the use of funds received by the Spokane County Tourism Promotion Area, fixing the date, time and place of a public hearing to be held by the Board of County Commissioners of Spokane County to consider the establishment of such a Spokane County Tourism Promotion Area, and directing the giving of notice of such public hearing; and WHEREAS, Resolution No. /~ ONO, entitled A Resolution of Intention to Establish a Spokane County Tourism Promotion Area for the promotion of tourism and convention business within Spokane County was duly published, and copies thereof were mailed to each Lodging Business in the proposed Spokane County Tourism Promotion Area, as provided by law, and CAUocuments and Settingsldcricksn\Local SettingATcmporary Internet Eiles1OLKl4\Tcurism Promotion Interim! Firnil.dc+e WHEREAS, the City Council of the City of Spokane and the City Council of the City of Spokane Valley have by appropriate legislative action, authorized the execution of an Interlocal Agreement with Spokane County to permit the establishment of a Spokane County Tourism Promotion Area to include collection of Special Assessments from Lodging Businesses within their respective jurisdictions, NOW, THEREFORE, for and in consideration of the promises set forth hereafter, Spokane County, Spokane and Spokane Valley hereby agree as follows: 1. Definitions. As used in this agreement, the following terms, unless the context otherwise dictates, shall have the following means: 1.1 "Agreement" shall mean this interlocal cooperation agreement between Spokane County, Spokane and Spokane Valley for the establishment of a Spokane County Tourism Promotion Area by Spokane County as authorized by Chapter 35.101.040 (2) RCW. 1.2 "Lodging Business" means a business located within the Spokane County Tourism Promotion Area that furnishes lodging taxable by the state under chapter 82.08 RCW that has forty (40) or more lodging units. 1.3 "Operator" means the Operator of a Lodging Business, whether in the capacity of owner, general manager, lessee, sub lessee, mortgagee in possession, license or any other similar capacity. 1.4 "Room Revenues" means the gross per -night -charge (nights of stay) imposed for the rental of a room or combination of rooms for Lodging. 1.5 "Special Assessment" means the levy (charge) imposed by Spokane County on the Operators of a Lodging Business within the Spokane County Tourism Promotion Area and subsequently passed on to the guests of the Lodging Business, under the authority of RCW 35.101.050 fiar the purpose of providing for funding of tourism promotion in Spokane County. 1.6. "Spokane Hotel -Motel Association" means the Spokane Hotel -Motel Association, Inc., a Washington non-profit corporation. 1.7 "Spokane Hotel and Motel Commission" means the Spokane Hotel and Motel Commission, established by Spokane County, whose members are appointed by the Board of County Commissioners of Spokane County, the City Council of the City of Spokane, and the City Council of the City of Spokane Valley to provide recommendations to the Board of County Commissioners of Spokane County on proposed uses and projects of the Spokane County Tourism Promotion Area; pursuant to the provisions of RCW 35.101.130 (1) as provided in this Agreement. C:\Ducunbe ns and Scttingsldcrickso\Local Settings\Tempornry Internet Files\OI,.K I41Tourism Promotion bneiiocal Final.doc 1.8 "Spokane Metropolitan Area" means Spokane County, including the entire areas within the jurisdiction of Spokane and Spokane Valley and the unincorporated area of Spokane County. 1.9 "Spokane County Tourism Promotion Area" means the Tourism Promotion Area created by the resolution of the Board of County Commissioners of Spokane County pursuant to the authority of Chapter 35.101 RCW, as authorized by the resolutions of the City Council of the City of Spokane and the City Council of the Spokane Valley adopting the tenors of this Agreement. 1.10 "TPA Manager" shall mean a tourism destination marking organization or other similar organization employed by the Board of County Commissioners to administer the operation of the Tourism Promotion Area. 1.11 "Tourism Promotion" means activities and expenditures designed to increase tourism and convention business, including but not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists, and operating tourism destination marketing organizations. 1.12 "Transient Basis" means the rental of a room or rooms for dwelling, lodging, or sleeping purposes by the Operator of a Lodging Business for a period of thirty (30) consecutive calendar days or less, counting a portion of a day as a full calendar day. 1.13 "Zone" or "Zones" means the distinct geographic subarea or subareas within the Spokane County Tourism Promotion Area as established by resolution of the Board of County Commissioners of Spokane County and as set forth in Exhibit "B" attached to this Agreement. 1.14 "Annual Budget" shall mean the Spokane County Tourism Promotion Area budget for a fiscal year, as adopted or amended by the Board of County Commissioners of Spokane County, after the receipt of a recommendation from the Spokane Hotel and Motel Commission, identifying all estimated revenue from Special Assessments for the fiscal year, and providing for all proposed uses of Special Assessment revenue for the purpose of providing tourism promotion in Spokane County for the ensuing fiscal year. 2. Tourism Promotion Area to be Established by Spokane County. A. It is hereby understood and agreed by Spokane County, Spokane and Spokane Valley that Spokane County, pursuant to the authority of Chapter 35.101.040 (2) RCW, shall establish a "Tourism Promotion Area" designated the Spokane County Tourism Promotion Area to include the unincorporated area of Spokane County and the entire area within the corporate limits of Spokane and Spokane Valley. 13. It is hereby understood and agreed by Spokane County, Spokane, and Spokane Valley that the purpose of permitting the Board of County Commissioners and Spokane County C:\Dncuments and Settings\dericiso1Ltxal Senings\Tcmporary Internet Filcs\OLKI41Tuurisin Pmmntion Intertucal Final,doc to form the Spokane County Tourism Promotion Area under RCW 35.101.040 (2) is to provide revenue to fund tourism promotion within Spokane County which will benefit the Operators of Lodging Businesses in Spokane County, Spokane and Spokane Valley. 3. Levy of Special Assessments on Lodging Businesses within the Spokane County Tourism Promotion Area. A. The Board of County Commissioners of Spokane County will levy Special Assessments on the Operators of Lodging Businesses within the Spokane County Tourism Promotion Area in accordance with the zones and levels of Special Assessments as set forth in Resolution No. 4L-0/49 B. 1t is understood and agreed by and between Spokane County, Spokane and Spokane Valley that the Spokane County Tourism Promotion Area shall include the following five (5) zones: Zone A. Zone A encompasses those Lodging Businesses located within the area of the incorporated city limits of the City of Spokane defined as follows: Downtown core bordered by interstate 90 to the south, Hamilton Street to the east, Indiana Avenue to the north, and Monroe Street to the west. Zone B. Zone B encompasses those Lodging Businesses located within the area of the incorporated city limits of Spokane and the City of Spokane Valley except those Lodging Businesses located in Zone A. Zone C. Zone C encompasses all Lodging Businesses located outside Zones A and B, but within the unincorporated area of Spokane County. Zone D. Zone D encompasses all Lodging Businesses with room revenue under $500,000 per year, situated within the Spokane County Tourism Promotion Area, regardless of their specific location. Zone E. Zone E encompasses Lodging Businesses located within the Tourism Promotion Area, as that term is addressed in WAC 458-20-166 as it presently exists or may be hereinafter amended, other than hotels, motels, and bed and breakfast facilities. Lodging Businesses within this zone, as addressed in \VAC 458-20-166, would include only (i) trailer camps and recreational vehicle parks which charge for the rental of space to transients for locating or parking house trailers, campers, recreational vehicles, mobile homes, and tents; (ii) educational institutions which sell overnight lodging to person other than students; (iii) private lodging houses, dormitories and bunkhouses operated by or on behalf of businesses and industrial firms or schools soley for the accommodation of employees of such firms or student which are not held out to the public as a place where sleeping accommodations may be obtained; and (iv) guest ranches or summer camps which, in addition to supplying meals and lodging , offer special recreational facilities and instruction in sports boating, C:1Dncuments and Scttin s\dciicksoll.ocal Servings\Temporary Internet Files\OLK I 41Tourism Prontuiion Interlocal Final,dnc riding, outdoor facilities and instruction in sports, boating, riding, and outdoor living. The charge(s) imposed under this section are not a tax on the "sale of lodging" for the purposes of RCW 82.14.410 C. It is understood and agreed by and between Spokane County, Spokane and Spokane Valley that the Operators of Lodging Businesses within the Spokane County Tourism Promotion Area operating in the above -described zones will be subject to Special Assessments to be levied as follows: Zone A: $1.50 per room/day Zone B: S 1.25 per room/day Zone C: $1.00 per room/day Zone D: $0.50 per room/day Zone E: S0.00 per room or space /day D. Any change in the Special Assessment rates for any zone as set forth hereinabove shall be made only by amendment of the resolution by the Board of County Commissioners, with the approval of the City Council of the City of Spokane and the City Council of the City of Spokane Valley. No increase in the Special Assessment rates for any zone or change in the boundaries of any zone shall be made by the Board of County Commissioners of Spokane County except upon the affirmative recommendation of the Spokane Hotel and Motel Commission. 4. Use of Special Assessment Revenues For the Promotion of Tourism and Convention Business in Spokane County. A. It is understood and agreed that all of the revenues from Special Assessments collected by Spokane County from Lodging Businesses within the jurisdiction of Spokane County, the City of Spokane, and the City of Spokane Valley shall be allocated by the Board of County Commissioners of Spokane County in accordance with the Annual Budget for the Spokane County Tourism Promotion Area. The Spokane Hotel and Motel Commission shall make a recommendation to the Board of County Commissioners on all Annual Budgets. The Board of County Commissioners shall have the ultimate authority to set and approve all Annual Budgets. B. The revenues from the Special Assessments levied by Spokane County on the Operators of Lodging Businesses situated within the Spokane County Tourism Promotion Area shall be used for the following purposes only: C:11,)0cuments end Settinv%dericksoll.ocal Settings\Tcmlx?ruy Internet Files10LKI4\Tourism Pronvotion Intcrlucal Final.dre (1) The funding of all activities and expenditures designed to increase tourism promotion and convention business within Spokane County as specified in the Spokane County Tourism Promotion Area Budget. (2) The marketing of convention and business that benefit local tourism and the Lodging Businesses in Spokane County; and (3) The marketing of Spokane County to the travel industry in order to benefit local tourism and the lodging businesses situated within the Spokane County Tourism Promotion Area; and (4) The marketing of Spokane County to recruit major sporting events in order to promote local tourism and to benefit the Lodging Businesses within the Spokane County Tourism Promotion Area. 5. Establishment of the Spokane Hotel and Motel Commission. A. It is understood and agreed that the Board of County Commissioners of Spokane County shall, pursuant to the authority of RCW 35.101.130 (1) create an eleven (1 1) member Spokane Hotel and Motel Commission to advise the Board of County Commissioners of Spokane County on the expenditure of Special Assessment revenues by the Spokane County Tourism Promotion Area to fund tourism promotion in Spokane County. B. Members of the Spokane Hotel and Motel Commission shall be selected by the Board of County Commissioners of Spokane County, the City Council of Spokane and the City Council of Spokane Valley from a list of nominees prepared by the Spokane Hotel and Motel Association. All nominees for membership on the Spokane Hotel and Motel Commission must be Operators of Lodging Businesses within Spokane County or employed by the Operator of such a Lodging Business. One ex ofcio member of the Commission may be appointed from the members of the Board of Commissioners of Spokane County; one ex ofcio member may be appointed from the members of the City Council of the City of Spokane; and one eex officio member may be appointed from the members of the City Council of the City of Spokane Valley. Ex officio members of the Spokane Hotel -Motel Commission may participate in all discussions regarding proposed activities and programs by the Spokane County Tourism Promotion Area for the promotion and marketing of tourism in Spokane County but shall not have voting rights. C. The Board of County Commissioners of Spokane County shall appoint two members, and one ex officio member of the Spokane Hotel and Motel Commission, to represent the County of Spokane; the City Council of the City of Spokane Valley shall appoint two members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane Valley; and the City Council of the City of Spokane shall appoint four members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane. Any vacancy, on the Spokane Hotel and Motel Commission, arising from a resignation or other cause, shall be filled by the appointing agency, from the list of nominees prepared by the Spokane Hotel and Motel Association, within 30 days from the date the "vacancy occurs". C:1Documents and Scttin&ti'derickso\Local Settin a\Temporary Internet Files1OLK141Ti urism Promotion InterIocal Final.doc D. It is understood and agreed that the initial members of the Spokane Hotel and Motel Commission shall serve staggered terms, with one member serving a one-year term, two members serving for two-year terms, and three members serving fbr three-year terms. The length of the term for each individual member of the initial Spokane Hotel and Motel Commission shall be chosen by lot at the first meeting of the Commission. Thereafter, all members subsequently appointed to the Spokane Hotel and Motel Commission shall serve for three-year terms. 6. Contract For Management of Spokane County Tourism Promotion Area. A. The Board of County Commissioners shall contract with a TPA Manager. The contract shall be awarded consistent with all applicable Spokane County laws, ordinances and regulations. The contract shall require the TPA Manager to comply with all applicable provisions of law, including RCW 35.101 et al and with all Spokane County resolutions and ordinances as well as all regulations lawfully imposed by the state auditor or other state agencies. B. The TPA Manager will be responsible for administering the activities and programs of the Spokane County Tourism Promotion Area and to prepare an Annual Budget for the Spokane County Tourism Promotion Area to be reviewed and approved by the Spokane Hotel and Motel Commission and submitted to the Board of County Commissioners of Spokane County on or before November 1st of each year. The TPA Manager shall also act as staff to the Spokane Hotel and Motel Commission in conjunction with assisting it in determining what activities and programs to recommend for funding from the Special Assessments. C. The Annual Budget for the Spokane County Tourism Promotion Area shall consist of: (1) A list of the Lodging Businesses subject to Special Assessments and an estimate of the revenue to be received from all such Lodging Businesses; and (2) A statement of the proposed budget for all Spokane County Tourism Promotion Area activities and programs recommended by the Spokane Hotel and Motel Commission to be funded from Special Assessments during the ensuing fiscal year; and D. All Special Assessments received by Spokane County from the Washington State Department of Revenue and any interest therein shall be deposited by Spokane County in a special account. Payments to the TPA Manager will be made as provided for in the agreement between the Spokane County and the TPA manager. Provided, however, no Special Assessment shall be dispersed in any fiscal year until after the adoption of that year's fiscal Annual Budget, Provided further, Spokane County shall not expend in any fiscal year Special Assessments in excess of the approved fiscal Annual Budget. C:113ocmnents and Settings\dericksolLocul Sett ins \Temporary Internet Files\OL,K I4Vrourism Promotion Interlocal Final,dnc 7. Modification or Disestablishment of the Spokane County Tourism Promotion Area. A. The Board of County Commissioners of Spokane County, by appropriate action, may modify the provisions of the resolution establishing the Spokane County Tourism Promotion Area or provide for the disestablishment of the Spokane County Tourism Promotion Area, after adopting a resolution of intention to such effect. Such resolution of intention shall describe the change or changes proposed, or indicate that it is the intention to disestablish the Spokane County Tourism Promotion Area, and shall state the time and place of a public hearing to be held by the Board of County Commissioners of Spokane County to consider the proposed action. B. If the Operators of Lodging Businesses which pay over forty percent (40%) of the Special Assessments levied within the Spokane County Tourism Promotion Area file a petition with the Clerk of the Board of Spokane County Commissioners requesting the Board of County Commissioners of Spokane County to adopt a resolution of intention to modify or disestablish the Spokane County Tourism Promotion Area, the Board of County Commissioners of Spokane County shall adopt such resolution and act upon it as required by law. Signatures on such petition shall be those of a duly authorized representative of the Operators of Lodging Businesses in the Spokane County Tourism Promotion Area. In the event of failure on the part of the Board of County Commissioners to modify or disestablish the TPA the participating local governments reserve the right to withdraw from this agreement upon three (3) months notice to the other participating local governments. C.. In the event the resolution proposes disestablishment of the Spokane County Tourism Promotion Area, the Board of County Commissioners of Spokane County shall disestablish the Spokane County Tourism Promotion Area; unless at such public hearing, protest against disestablishment is made by the Operators of Lodging Businesses paying over fifty percent (50%) of the Special Assessments in the Spokane County Tourism Promotion Area. 8. Miscellaneous Provisions: A. Duration and Termination of this Agreement. (1) This Agreement shall continue in full force and effect until such time as the Spokane County Tourism Promotion Area is disestablished by action of the Board of County Commissioners of Spokane County as provided in Section 7 above. (2) This agreement shall expire December 31, 2008, PROVIDED, it may be extended in increments of three years by consent of Spokane County, City of Spokane, and City of Spokane Valley, expressed either by resolution of the legislative body or written approval of its chief executive officer. The timing of such consent should be coordinated with the needs of the Washington State Department of Revenue. (3) Following termination of this Agreement, Spokane County shall be responsible for utilizing any remaining unallocated revenue from Special Assessments for use for tourism promotion in Spokane County. B. Waiver. No officer, employee, or agent of Spokane County, Spokane, or Spokane Valley has the power, right, or authority to waive any of the conditions or provisions of this Agreement. No waiver of any breach of this Agreement by Spokane County, Spokane, or C:lpocumin is and Setting dericksolLocal Settinu\Tempotnry Internet Files\OLK I4Crourisn Promotion Interlocal Final.doc Spokane Valley shall be held to be a waiver of any other or subsequent breach. Failure of Spokane County, Spokane, or Spokane Valley to enforce any of the provisions of this Agreement or to require peifonnance of any of the provisions herein, shall in no way be construed to be a waiver of such conditions, nor in any way effect the validity of this Agreement or any part hereof; or the right of Spokane County, Spokane or Spokane Valley to hereafter enforce each and every such provision. C. Records. All records prepared, owned, used or retained by the TPA Manager in conjunction with operating or administering the activities and programs of the Spokane County Tourism Promotion Area as provided for under the terms of this Agreement shall be deemed records of Spokane County, Spokane, and Spokane Valley and shall be made available by the TPA Manager upon request to Spokane County, Spokane, or Spokane Valley, State Auditor or their authorized representatives.. D. Property and Equipment. Spokane County Shall be the owner of all property and equipment purchased by the TPA Manager from Special Assessment Revenues. Provided, however, in the event of the termination of the Agreement with the TPA Manager, Spokane County agrees to make the property and/or equipment available to the successor TPA Manager for its use in conjunction with providing similar services. Provided further, in the event of disestablishment of the Spokane County Tourism Promotion Area, all property and equipment purchased by the TPA Manager from Special Assessment Revenues shall be retained by Spokane County and used for any lawful purpose. E. Integration. This Agreement contains all of the terms and conditions agreed upon by Spokane County, Spokane, and Spokane Valley concerning the establishment of the Spokane County Tourism Promotion Area by the Board of County Commissioners of Spokane County and the collection of Special Assessments from Operators of Lodging Businesses within the entire area, including the arca within the jurisdictions of Spokane and Spokane Valley. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. The parties have read and understand all of this Agreement, a.nd now state that no representation, promise, or agreement not expressed in this Agreement has been made to induce the officials of Spokane County, Spokane, or Spokane Valley to execute this Agreement. F. Severability. In the event any provision of this Agreement shall be declared by a Court of competent jurisdiction to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions shall not, in any way, he effected or impaired thereby. G. Execution of Agreement. This Agreement shall become effective immediately after it is duly adopted by the Board of County Commissioners of Spokane County, the City Council of Spokane, and the City Council of Spokane Valley and shall be filed with the County Auditor of Spokane County, the City Clerk of Spokane, and the City Clerk of Spokane Valley, and the Secretary of State of the State of Washington. FI. Litigat►on. In the event litigation is brought against the TPA or any party to this Agreement the TPA Manager shall cause legal counsel to he employed for the purpose of CADocumtnts and SeitingsldcTicksolr ocal SeitingslTcn pur ry Internet FiIcslol.K 141Toutism Promotion lnteilou~tl Final.doc defending or prosecuting the matter. The cost of the legal counsel shall be paid by the TPA. The parties reserve the right to monitor and participate in any litigation as solely determined by the party. IN WITNESS WHEREOF, the City of Spokane, the City of Spokane Valley, and Spokane County have executed this Agreement by their duly authorized officials pursuant to all requirements of law. BOARD OF COUNTY COMNIISSIONERS By: By: Cra7CLL By: Att: i Clerk of the Board Approve Chi ivil Deputy Prosecuting Attorney Attest: Approved as to form: , 11/--L4 a52' City Attorney CM ocuments and ScninSsltenip\Local ScttingsVl'emporary Internet Filcs\OL1:131Tourism Promotion Inteilocal Final.doc Page I I of 12 Attes j Christine Bainbridge, City Clerk Approved as to form: it Cary P. Dri e11, Deputy Attorney CITY OF SPOKANE VALLEY avid R. Mer ier, City Manager 1LSki-FSI\Uscrs kbainbrideckbainbridgclContracts & Agrccmcnis\Tourism Promotion line/local Final.doc Page 12 of 12 • EXHIBIT "A" RECEIVED COUNTY OF SPOKANE INITIATION PETITION TO ESTABLISH '`` " 513 A TOURISM PROMOTION AREA COUNTY COMMISSIONERS WHEREAS, the 2003 State Legislature of the State of Washington has recognized the importance of tourism promotion in the State of Washington and passed Engrossed Substitute Senate Bill 6026 which authorized the establishment of a Tourism Promotion Area to levy special assessments to fund tourism promotion as defined therein; and WHEREAS, the Lodging Businesses within the County of Spokane desire now to present an Initiation Petition seeking to have the County Commissioners of the County of Spokane establish a Tourism Promotion Area pursuant to the terms of Engrossed Substitute Senate Bill 6026; and WHEREAS, pursuant.to section 2 of Engrossed Substitute Senate Bill 6026, the Initiative Petition submitted to the Board of County Commissioners must contain the following: 1. A description of the boundaries of the proposed Tourism Promotion Area; 2. The proposed uses and projects to which the proposed revenue from the Special Assessments should be dedicated and the total estimated costs of such uses and projects; and 3. The estimated rate for the Special Assessments to be levied on Lodging Businesses in various Zones within the Tourism Promotion Area with a proposed breakdown by class of lodging business if such classification is to be used; and 4. The signatures of the persons who operate lodging businesses in the proposed area who would pay sixty percent or more of the proposed Special Assessment NOW THEREFORE, the Lodging Businesses located within the County of Spokane do hereby petition the County Commissioners of the County of Spokane as follows: 1. The boundaries of the Tourism Promotion Area shall be all of Spokane County. Petition to Establish a Tourism Promotion Area -1 G�,rwoav�,E�.+nw.r,s�c� RECEIVED NOV 2. The revenue from the Special Assessments collected from theNW COMMISSIONERS Operators of Lodging Businesses within the Tourism PromotA Area shall be dedicated to the following uses and projects: a. The general promotion of tourism within the Spokane Metropolitan Area as specified in the TPA business plan to be adopted annually; b. The marketing of convention and trade shows that benefit local tourism and the Lodging Business in the Spokane Metropolitan Area; c. The marketing of the Spokane Metropolitan Area to the travel industry in order to benefit local tourism and the Lodging Businesses in the Spokane area; d. The marketing of the Spokane Metropolitan Area to recruit sporting events in order to benefit local tourism and the Lodging Businesses in the Spokane area. For the Purpose of the Petition, the terminology "Spokane Metropolitan Area" shall mean Spokane County including incorporated and unincorporated areas. 3. The total estimated costs of such uses and projects are as follows: The Spokane Hotel -Motel Association estimates that, on an annual basis, the revenue from the special assessments collected from the operators of Lodging Businesses within the Tourism Promotion Area shall be between $1,400,000.00 and $1,700,000.00. This amount will vary from year to year depending upon the fluctuating occupancy rates of Lodging Businesses in Spokane County. 4. The rate of the Special Assessment to be imposed in support of the functions of the Tourism Promotion Area is as follows: The Special Assessments to be imposed on the operators of those Lodging Businesses with room revenues during the preceding calendar year, which exceeded five hundred thousand dollars ($500,000.00) is as follows: Zone A: Petition to Establish a Tourism Promotion Area - 2 r1rrmoytN, r lre�w �nnaa�w�:a $1.50 per room/day Zone B: Zone C: $1.25 per room/day $1.00 per room/day RECEIVED COUNZY COMMISSIONERS The Special Assessment to be imposed on the Operators of those Lodging Businesses with room revenues during the preceding calendar year which did not exceed five hundred thousand dollars ($500,000.00) is as follows: Zone D: —1 50 cents per room/day J This Petition is hereby presented by the following persons who operate Lodging Businesses in the proposed Tourism Promotion Area and will pay sixty percent or more of the proposed Special Assessments. Air Ho Garden Inn extern Pc entree I Airway Express Microtel Willow Springs Petition to Establish a Tourism Promotion Area - 3 Mote16 - We s i ,si d e Inn ` C' (AV Atie-e4 Comfort Inn Valley Best Western Thunderbird Id Inn Qual Inn EIVE0 Travelodge Spokane House CQMMiSSIQNER,S Ha ton Inn aRamada Inn and Suites ot/awl/0 Shilo Inn Best Western Tradewinds Travelodge— �� 2..^gen„� flgyiard Tradewinds Downtown Select Inn Ramada Limited Downtowner 1# //6'.06A"6 vvJmh /°ef,t,t.,J 6v74' fse Petition to Establish a Tourism Promotion Area -4 ray r o-Ocoa r o-ONEM+s r ,oe S ij , ai�d 6� 75 . Avow/A/6 7o if or ioa �v�c� 6�-•ro.,r Apple,Tree Inn Madison Inn Holida Inn E Days Inn Airport Super 8 - we s OxfordSuites- Valley (2uali Inn -- Crosslands Economy Suites Best r/j3 � rn Pheasant Hill � Y, Zr�t.�t tWe oact Ri path Davenpor otel G/2 km , •tEG'l'S(A✓,GEE�a�'n�oE.c 6, s d' icc6e �c Red Liver Inn Courtyard Marriot Oxford Sui . Downtown e Try- Downtown 14oli4ay ^ Express- 5L er S 1+t 4i i - V4d l ey " We9&'n P Psaec 17/07EL pee -Free. Snn Li berfy Lctike. 4c1-116 Va.ttey 91/d Seokahe C14.6 ‘,z-veL Petition to Establish a Tourism Promotion Area - 5 csi--xp° 'SvlZ r%rce7hnca4narhoc quticv*fiAnedown, Carty RECEIVED COUNTY COMMISSIONERS NO. 4 0141 EXHIBIT "B" BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF AN ORDINANCE ESTABLISHING A TOURISM PROMOTION AREA HAVING CERTAIN BOUNDARIES AND OTHER MATTERS RELATED THERETO NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN by the Board of County Commissioners of Spokane County, pursuant to the provisions of RCW 35.101.080, that a public hearing will be held at 2:00 p.m., or as soon as possible thereafter, on March 9, 2004, in the Public Works Building, Commissioner's Assembly Room, 1026 West Broadway, Spokane, Washington 99260. The purpose of the public hearing will be for the Board of County Commissioners to consider public testimony and take action on a proposed Ordinance which would establish a Tourism Promotion Area within Spokane County, impose a charge on the furnishing of lodging by a Lodging Business located in the Tourism Promotion Area, provide for the collection of the charge, provide for the administration of the ordinance and other matters related thereto. The full text of the proposed Spokane County Ordinance is as follows: ORDINANCE NO. AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON, 1STABLISHING A TOURISM PROMOTION AREA, IMPOSING A CHARGE OF THE FURNISHING OF LODGING BY A LODGING BUSINESS LOCAL"t D IN THE TOURISM PROMOTION AREA, PROVIDING FOR THE COLLECTION OF THE CHARGE, PROVIDING FOR THE ADMINISTRATION OF THE CHARGE, ANT) OTHER MA 1 1 L:RS RELATED THERETO. BE 1T RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON, as follows: SECTION NO. 1: DEFINITIONS As used in this ordinance, the following terms, unless the context otherwise dictates, shall have the following meanings: 1.1 "Agreement" shall mean the Interlocal Cooperation Agreement between Spokane County, City of Spokane and the City of Spokane Valley for the establishment of a Spokane County Tourism Promotion Area by Spokane County as authorized by RCW 35.101.040(2). 1.2 "Lodging Business" means a business located within the Spokane County Tourism Promotion Area that furnishes lodging taxable by the state under chapter 82.08 RCW that has forty (40) or more lodging units. Page - 1 4 0141 1.3 "Operator" means the Operator of a Lodging Business, whether in the capacity of owner, general manager, lessee, sub lessee, mortgagee in possession, license or any other similar capacity. 1.4 "Room Revenues" means the gross per -night -charge (nights of stay) imposed for the rental of a room or combination of rooms for Lodging. 1.5 "Special Assessment or Charge" means the levy imposed by Spokane County on the Operators of a Lodging Business within the Spokane County Tourism Promotion Area and subsequently passed on to the guests of the Lodging Business, under the authority of RCW 35.101.050, for the purpose of providing for funding of tourism promotion in Spokane County. 1.6 "Spokane Hotel -Motel Association" means the Spokane Hotel -Motel Association, Inc., a Washington non-profit corporation. 1.7 "Spokane Hotel and Motel Commission" means the Spokane Hotel and Motel Commission, established by Spokane County, whose members are appointed by the Board of County Commissioners of Spokane County, the City Council of the City of Spokane, and the City Council of the City of Spokane Valley to provide recommendations to the Board of County Commissioners of Spokane County on proposed uses and projects of the Spokane County Tourism Promotion Area. 1.8 "Spokane Metropolitan Area" means Spokane County, including the entire arras within the jurisdiction of the City of Spokane, City of Spokane Valley and the unincorporated area of Spokane County. 1.9 "Spokane County Tourism Promotion Area" means the Tourism Promotion Area created by the Ordinance of the Board of County Commissioners of Spokane County pursuant to the authority of chapter 35.101 RCW. 1.10 "Tourism Promotion" means activities and expenditures designed to increase tourism and convention business, including but not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists to the Spokane Metropolitan Area. 1.11 "Transient Basis" means the rental of a room or rooms for dwelling, lodging, or sleeping purposes by the Operator of a Lodging Business for a period of thirty (30) consecutive calendar days or less, counting a portion of a day as a full calendar day. 1.12. "Zone" or "Zones" means the distinct geographic subarea or subareas within the Spokane County Tourism Promotion Area as established by Ordinance of the Board of County Commissioners of Spokane County. 1.13 "Annual Budget" shall mean the Spokane County Tourism Promotion Area budget for a fiscal year, as adopted or amended by the Board of County Commissioners of Spokane County, after the receipt of a recommendation from the Spokane Hotel and Motel Commission, identifying all estimated revenue from Special Assessments for the fiscal year, and providing for all proposed uses of Special Assessment revenue for the purpose of providing tourism promotion in Spokane County for the ensuing fiscal year. Page - 2 4 0141 SECTION NO. 2: ESTABLISHMENT OF TOURISM PROMOTION AREA There is hereby established a Tourism Promotion Area having boundaries which include the City of Spokane, City of Spokane Valley and unincorporated area of Spokane County. Provided, however, no area within the City of Spokane, City of Spokane Valley or unincorporated area of Spokane County shall be included within the boundaries of the Spokane County Tourism Promotion Area unless the respective Cities and County have entered into an Agreement as provided for in RCW 35.101.040(2). SECTION NO. 3: RATE There is imposed and Lodging Business shall collect and Lodging guests shall pay a Special Assessment on the furnishing of lodging by a Lodging Business located in the Tourism Promotion Area as follows: The Special Assessments to be imposed on the operators of those Lodging Businesses with room revenues during the preceding calendar year, which exceeded five hundred thousand dollars ($500,000.00), are as follows: Zone A: $1.50 per room/day Zone B: $1..25 per room/day Zone C: S1.00 per room/day Zone E: $0.00 per room or space/day The Special Assessments to be imposed on the Operators of those Lodging Businesses with room revenues during the preceding calendar year, which did not exceed five hundred thousand dollars ($500,000.00), are as follows: Zone D: 50 cents per room/day Zone E: 0 cents per room or space/day Zone A. Zone A encompasses those Lodging Businesses located within the area of the incorporated city limits of the City of Spokane defined as follows: Downtown core bordered by Interstate 90 to the south, Hamilton Street to the east, Indiana Avenue to the north, and Monroe Street to the west. Zone B. Zone B encompasses those Lodging Businesses located within the area of the incorporated city limits of Spokane and the City of Spokane Valley except those Lodging Businesses located in Zone A. Zone C. Zone C encompasses all Lodging Businesses located outside Zones A and B, but within the unincorporated area of Spokane County. Zone D. Zone D encompasses Lodging Businesses with room revenue under $500,000 per year, situated within the Spokane County Tourism Promotion Area, regardless of their specific location. Zone B. Zone E encompasses Lodging Business located within the Tourism Promotion Area, as that term is addressed in WAC 458-20-166 as it presently exists or may be hereinafter amended, other than hotels, motels and bed and breakfast facilities. Lodging Business within this zone, as Page - 3 4 0141 addressed in WAC 458.20-166, would include only (i) trailer camps and recreational vehicle parks which charge for the rental of space to transients for locating or parking house trailers, campers, recreational vehicles, mobile homes, and tents; (ii) educational institutions which sell overnight lodging to person other than students; (iii) private lodging houses, dormitories, and bunkhouses operated by or on behalf of businesses and industrial firms or schools solely for the accommodation of employees of such firms or students which are not held out to the public as a place where sleeping accommodations may be obtained; and (iv) guest ranches or summer camps which, in addition to supplying meals and lodging, offer special recreational facilities and instruction in sports, boating, riding, outdoor facilities and instruction in sports, boating, riding, and outdoor living. The Special Assessments imposed under this section are not a tax on the "sale of lodging" for the purposes of RCW 82.14.410. SECTION 4: USE OF SPECIAL ASSESSMENT REVENUES FOR THE PROMOTION OF TOURISM AND CONVENTION BUSINESS IN SPOKANE COUNTY The revenues from the Special Assessments levied by Spokane County on the Operators of Lodging Businesses situated within the Spokane County Tourism Promotion Area shall be used for the following purposes only: (1) The funding of all activities and expenditures designed to increase tourism promotion and convention business within Spokane County as specified in the Spokane County Tourism Promotion Area Budget, (2) The marketing of convention and business that benefit local tourism and the Lodging Businesses in Spokane County, (3) The marketing of Spokane County to the travel industry in order to benefit local tourism and the lodging businesses situated within the Spokane County Tourism Promotion Area, and (4) The marketing of Spokane County to recruit major sporting events in order to promote local tourism and to benefit the Lodging Businesses within the Spokane County Tourism Promotion Area. SECTION 5: ESTABLISHMENT OF THE SPOKANE HOTEL AND MOTEL COMMISSION A. The Board of County Commissioner's of Spokane County, pursuant to the authority of RCW 35.101.130(1), hereby establishes an eleven (11) member Spokane Hotel and Motel Commission to advise the Board of County Commissioners of Spokane County on the expenditure of Special Assessment revenues collected within the Spokane County Tourism Promotion Area to fund tourism promotion in Spokane County. B. Members of the Spokane Hotel and Motel Commission shall be selected by the Board of County Commissioners of Spokane County, the City Council of Spokane and the City Council of Spokane Valley from a list of nominees prepared by the Spokane Hotel and Motel Association. All nominees for membership on the Spokane Hotel and Motel Commission must be Operators of Lodging Businesses within Spokane County or employed by the Operator of such a Lodging Page - 4 4 0141 Business. One ex officio member of the Commission may be appointed from the members of the Board of Commissioners of Spokane County; one ex officio member may be appointed from the members of the City Council of the City of Spokane; and one ex officio member may be appointed from the members of the City Council of the City of Spokane Valley. Ex officio members of the Spokane Hotel -Motel Commission may participate in all discussions regarding proposed activities and programs by the Spokane County Tourism Promotion Area for the promotion and marketing of tourism in Spokane County but shall not have voting rights. C. The Board of County Commissioners of Spokane County shall appoint two members, and one ex officio member of the Spokane Hotel and Motel Commission, to represent the County of Spokane; the City of Council of the City of Spokane Valley shall appoint two members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane Valley; and the City Council of the City of Spokane shall appoint four members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane. D. The initial members of the Spokane Hotel and Motel Commission shall serve staggered terms, with one member serving a one-year term, two members serving for two-year terms, and three members serving for three-year terms. The length of the term for each individual member of the initial Spokane Hotel and Motel Commission shall be chosen by lot at the first meeting of the Commission. Thereafter, all members subsequently appointed to the Spokane Hotel and Motel Commission shall serve for three-year terms. E. All of the revenues from Special Assessments collected within the Spokane County Tourism Promotion Area from Lodging Businesses shall be allocated by the Board of County Commissioners of Spokane County in accordance with the Annual Budget for the Spokane County Tourism Promotion Area. The Spokane Hotel and Motel Commission shall make a recommendation to the Board of County Commissioners on all Annual Budgets. The Board of County Commissioners shall have the ultimate authority to set and approve all Annual Budgets. SECTION 6: MODIFICATION OR DISESTABL.ISHMENT OF THE SPOKANE COUNTY TOURISM PROMOTION AREA A. The Board of County Commissioners of Spokane County, by appropriate action, may modify the provisions of this Ordinance or provide for the disestablishment of the Spokane County Tourism Promotion Area, after adopting a resolution of intention to such effect. Such resolution of intention shall describe the change or changes proposed, or indicate that it is the intention to disestablish the Spokane County Tourism Promotion Area, and shall state the time and place of a public hearing to be held by the Board of County Commissioners of Spokane County to consider the proposed action. B. If the Operators of Lodging Businesses which pay for over forty percent (40%) of the Special Assessments levied within the Spokane County Tourism Promotion Area file a petition with the Clerk of the Board of Spokane County Commissioners requesting the Board of County Commissioners of Spokane County to adopt a resolution of intention to modify or disestablish the Spokane County Tourism Promotion Area, the Board of County Commissioners of Spokane County shall adopt such resolution and act upon it as required by law. Signatures on such petition shall be those of a duly authorized representative of the operators of Lodging Businesses in the Spokane County Tourism Promotion Area. In the Page - 5 4 0141 event of failure on the part of the Board of County Commissioners to modify or disestablish the Tourism Promotion Area the participating local governments reserve the right to withdraw from the Spokane County Tourism Promotion Area upon three (3) months notice to the other participating local governments. Provided, however, the effective date of any modification or withdrawal shall be coordinated with the Washington State Department of Revenue in conjunction with their responsibility to administer the special assessments imposed pursuant to this Ordinance. C. In the event the resolution under subsection A or subsection B proposes disestablishment of the Spokane County Tourism Promotion Area, the Board of County Commissioners of Spokane County shall disestablish the Spokane County Tourism Promotion Area unless at such hearing protest against disestablishment is made by the operators of Lodging Businesses paying over fifty percent (50%) of the Special Assessments in the Spokane County Tourism Promotion Area. SECTION NO. 7: ADMINISTRATION/COLLECTION The special assessment imposed under Section No. 2 shall be administered by the Washington State Department of Revenue and shall be collected by Lodging Businesses from those guests who are taxable by the state under chapter 82.08 RCW. The provisions of chapter 82.32 RCW apply to the special assessments imposed under Section No. 2. The special assessments collected by the Washington State Department of Revenue shall be deposited by the Washington Statc Department in the local tourism promotion account created and maintained by the State Treasurer. All receipts from the special assessments imposed hereunder must be deposited into this account. Expenditures from the account may only be used for tourism promotion. The State Treasurer shall distribute the money in the account on a monthly basis to Spokane County. SECTION NO. 8: INSPECTION All Lodging Businesses subject to the special assessment as set forth in Section No. 2 herein and Spokane County consent to the inspection of such records as are deemed necessary by the Washington State Department of Revenue pursuant to applicable statues, rules or regulations. SECTION NO. 9: CONTRACT WITR STATE FOR ADMINISTRATION The Chairman of the Board of County Commissioners of Spokane County, or a majority of the Board, is authorized to enter into contract(s), at other than an open meeting, with the Washington State Department of Revenue for the administration of the special assessments imposed pursuant to this Ordinance. SECTION NO. 10: VIOLATION/PENALTIES Any person, firm or corporation who fails or refuses to collect the special assessment as required under the terms of this Ordinance with the intent to violate the provisions of this Ordinance or to gain some advantage or benefit, either directly or indirectly, or any guest who refuses to pay any special assessment due under this Ordinance, shall be guilty of a misdemeanor, and upon conviction thereof, shall be punished by imprisonment in the County jail for a maximum term fixed by the court of not more than ninety (90) days, or by a fine in the amount fixed by the court of not more than S1,000.00 or by both such imprisonment and Page-6 4 0141 fine. Provided, however, the penalty provided for under the terms of this Section shall be in addition to any other provisions provided for by law. SECTION NO. MISCELLANEOUS The Board of County Commissioners of Spokane County anticipate adopting under Resolution No. 04- 0170, to be passed and adopted on March 2, 2004, a Decision captioned: "IN THE MA`11ER OF ADOPTING A RESOLUTION OF INTENTION TO ESTABLISH A TOURISM PROMOTION AREA HAVING CERTAIN BOUNDARIES" wherein the Board will approved a Resolution of Intention to Establish a Tourism Promotion Area having certain boundaries to include those of the City of Spokane, City of Spokane Valley and unincorporated areas of Spokane County. In anticipation of this action, the Board of County Commissioners has set March 9, 2004 at 2:00 p.m., or as soon as possible thereafter, in the Public Works Building, Commissioner's Assembly Room as the date and time for a Public hearing on an Ordinance to formally establish a Tourism Promotion Area . SECTION NO. 12: EFFECTIVE DATE This Ordinance shall take effect as soon as the Washington State Department of Revenue is capable of administering the Ordinance as set forth in written documentation received from the Department. it is it anticipated that the effective date will be the earlier of April 1, 2004, May 1, 2004, June 1, 2004, or July 1, 2004. SECTION NO. 13. TERMINATION This Ordinance shall continue in full force and effect until December 31, 2008, at which time it shall automatically sunset, unless the Spokane County Tourism Promotion Area is disestablished in whole or part as provided for in Section No. 6 hereinabove prior to such date. The Ordinance will automatically be extended in three (3) year increments beyond December 31, 2008 if all three legislative bodies evidence their joint intention to have their boundaries, or in the case of Spokane County the unincorporated area, remain in the Spokane County Tourism Promotion Arca. Evidence of such intention to remain in the Spokane County Tourism Promotion Area and extend the provision of this Ordinance shall be in the form of a resolution signed by the legislative body/mayor or written approval of its chief executive officer/administrator/manager sent by certified mail to the Clerk of the Board of Spokane County. Such resolution or written approval must be received by the Clerk of the Board on or before July 1, 2008, for the initial term, or six (6) months prior to the expiration date of any three (3) year extension. In the event this Ordinance is extended* as provided for herein it shall not be necessary to conduct another Notice of Intention Hearing as provided for in RCW 35.101.030 or adopt a new Ordinance as provided for in RCW 35.101.080. SECTION NO. 13: SEVERABILITY If any part or provision of this Ordinance, or its application to any person or circumstance is held invalid, it is the intent of the Board of County Commissioners of Spokane County that the remainder of this Ordinance, or its application of the provisions to other persons or circumstances is not affected. * * * * * Any person may appear at the time, place and date set forth hereinabove and present testimony in favor of or in opposition to the proposed Ordinance. The Board of County Commissioners has concluded Page-7 4 0141 that the proposed Ordinance is exempt from the State Environmental Policy Act and the local environmental ordinance pursuant to WAC 197-11-800(15) and (20). The Board of County Commissioners reserves the right to establish time limits for persons providing testimony at the public hearing. The Board of County Commissioners further reserves the right to make changes to the proposed Ordinance after the public hearing which are not substantive in nature including the deletion of sections. The Board of County Commissioners will not consider at the public hearing any protests made by Lodging Businesses in the proposed Tourism Promotion Area. Such protests were required to be made at an earlier advertised public hearing. Any person desiring additional information on the proposed Ordinance may contact James P. Emacio, Chief Civil Deputy Prosecuting at (509) 477-5757. DATED this /W'day of February , 2004. BOARD OP COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON ATTEST: VICKY DALTON, Clerk of the Board Daniela Erickson, Deputy PUBLISH: Page-8 .7?"27/04/ The Valley Herald 4' HARRIS, Chairman M. KA M CASLJN, Vice -Chair tin r(Y NO. 04-0170 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF ADOPTING A ) RESOLUTION OF INTENTION TO ESTABLISH ) A TOURISM PROMOTION AREA HAVING CERTAIN BOUNDARIES DECISION THIS MA'i"i'ER, being the consideration by the Board of County Commissioners ("the Board") of the adoption of a Resolution of Intention to establish a Tourism Promotion Area having certain boundaries, and the Board, as required RCW 35.101.030, having held a public hearing on Tuesday, March 2, 2004, at 5:00 p.m. to consider those items more particularly set forth in Spokane County Resolution No. 2004-0140, and the Board having considered all public testimony submitted at said public hearing does hereby make the following decision and findings in support thereof: DECISION Approve the Resolution of Intention to establish a Tourism Promotion Area having certain boundaries as set forth in Spokane County Resolution No. 2004-0140. In making the above decision the Board does hereby enter the following Findings of Fact in support thereof: FINDiNCS OF FACT 1. On November 4, 2003, an Initiation Petition ("the Petition") to establish a Tourism Promotion Area as provided in chapter 35.101 RCW was presented to the Board. 2. The Petition was accompanied by correspondence dated October 22, 2003, from LeMaster & Daniels, PLLC, wherein it certified that die Petition contained "...signatures of authorized operators of lodging businesses in the proposed area who would pay sixty percent or more of the proposed Special Assessment revenues were obtained. This letter was subsequently supplemented by a new attachment, which indicated that 72.21% of those persons who operate lodging business in the proposed area supported the establishment of a tourism promotion area. 3. As required by RCW 35.101.030 the Board held a public hearing on March 2, 2004, at 5:00 p.m. to consider a Resolution of Intention to establish a Tourism Promotion having certain boundaries as advertised under Spokane County Resolution No. 2004-0140. The notice of public hearing was published in a newspaper of general circulation at least ten (10) days prior to the date and time of hearing. Additionally, a complete copy of Resolution No. 2004-0140 was nailed to each lodging business within the proposed Tourism Promotion Area at least ten (10 prior to the date and time of hearing. Provided, however that seven (7) of the lodging business were mailed a complete copy of Resolution No. 2004- 0140 by certified mail. Page 1 of 2 0 4. No individuals appeared at the advertised public hearing referenced in Finding of Fact No. 3 and filed a protest in opposition to the Board's intent to establish a Tourism Promotion Area having certain boundaries as advertised under Spokane County Resolution No. 2004-0140. 5. All individuals appearing at the advertised public hearing referenced in Finding of Fact No. 3 testified in support of Board's intent to establish a Tourism Promotion Area having certain boundaries as advertised under Spokane County Resolution No. 2004-0140. PASSEL) ANI) AD ATTEST: VICKY M. DALT Clerk of the Board Daniela Erickson, Deputy , 2004. BOARD OF COUNTY COMMISSIONERS OF SPOKANE, COUNTY, WASHINGTON PARRIS, Chair ECASLIN, Vice -Chair Page 2 of 2 NO. 4 0211 BEFORE THE BOARD OF COUNTY CO1v1MTSSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF AN ) ORDINANCE ESTABLISHING A ) TOURISM PROMOTION AREA ) HAVING CERTAIN BOUNDARIES ) AND OTHER MATI'.BRS RELATED ) THERETO RESOLUTION WHEREAS, pursuant to the provisions of RCW 36.32.120(6), the Board of County Commissioners of Spokane County has the care of County property and the management of County funds and business; and WHEREAS, pursuant to the provisions of chapter 35.101 RCW, the legislature set forth a mechanism to establish a tourism promotion area and imposed a charge on the furnishing of lodging by lodging businesses located in the area, the proceeds of which are to be used for the sole purpose of tourism promotion; and WHEREAS, pursuant to the provisions of RCW 35.101.030, the Board of County Commissioners held a public hearing on March 2, 2004 at 5:00 P.M. to consider a Resolution of intention to Establish a Tourism Promotion Area Having Certain Boundaries as advertised under Spokane County Resolution No. 04.0140. Pursuant to Spokane County Resolution No. 04-0170, the Board of County Commissioners adopted a Resolution of intention to Establish a Tourism Promotion Area Having Certain Boundaries; and WHEREAS, pursuant to the provisions of RCW 35.101.080, the Board of County Commissioners held a public hearing on March 9, 2004 at 2:00 P.M. to consider public testimony and take action on an Ordinance Establishing a Tourism Promotion Area Having Certain Boundaries and Other Matters Related Thereto as more particularly set forth in the Notice of Public Hearing under Resolution No. 04-0141; and WHEREAS, after considering all public testimony submitted at the March 9, 2004 2:00 P.M. public hearing and as authorized by RCW 35.101.080, the Board of County Commissioners is desirous of adopting the Ordinance as advertised under Resolution No. 04-0141. Page 1 of 2 4 0211 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners of Spokane County, as authorized under chapter 35.101 RCW, that the Board does hereby adopt that Ordinance as set forth in Spokane County Resolution No. 04- 0141, a copy of which is attached hereto as Attachment "A," and incorporated herein by reference. In taking such action, the Board does further adopt each and every recital set forth hereinabove in support of such action. The Clerk of the Board of County Commissioners of Spokane County, or legal counsel, is requested to direct a copy of this Ordinance to the Washington State Department of Revenue. day of772a4e.A_-' , 2004. PASSED ANI) ADOPTED this A'.t"I'bST: VICKY M. DALTON CLERK OF THE BOAR.D Daniela Erickson, Deputy wviesnI nsLoarism pmnntiun wen 030804.dor BOARD OF COUNTY COMMISSIONERS OF SPOKANE, COUNTY, WASHINGTON ARRIS, Chair M. KATE MCCASLIN, Vice Chair Page 2 of 2 NO 4 0141 4 0211 C Allachaevu� .4" BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF AN ORDINANCE ESTABLISHING A TOURISM PROMOTION AREA HAVING CERTAIN BOUNDARIES AND OTHER MAIThRS RELATED THERETO NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN by the Board of County Commissioners of Spokane County, pursuant to the provisions of RCW 35.101.080, that a public hearing will be held at 2:00 p.m., or as soon as possible thereafter, on March 9, 2004, in the Public Works Building, Commissioner's Assembly Room, 1026 West Broadway, Spokane, Washington 99260. The purpose of the public hearing will be for the Board of County Commissioners to consider public testimony and take action on a proposed Ordinance which would establish a Tourism Promotion Area within Spokane County, impose a charge on the furnishing of lodging by a Lodging Business located in the Tourism Promotion Area, provide for the collection of the charge, provide for the administration of the ordinance and other matters related thereto. The full text of the proposed Spokane County Ordinance is as follows: ORDINANCE NO. AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON, ESTABLISHING A TOURISM PROMOTION AREA, IMPOSING A CHARGE OF THE FURNISHING OF LODGING BY A. LODGING BUSINESS LOCATED IN THE TOURISM PROMOTION AREA, PROVIDING FOR THE COLLECTION OF THE CHARGE, PROVIDING FOR THE ADMINISTRATION OF THE CHARGE, AND OTHER MAF1'.ERS RELATED THERETO. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON, as follows: SECTION NO. 1: DEFINITIONS As used in this ordinance, the following terms, unless the context otherwise dictates, shall have the following meanings: 1.1 "Agreement" shall mean the Interlocal Cooperation Agreement between Spokane County, City of Spokane and the City of Spokane Valley for the establishment of a Spokane County Tourism Promotion Area by Spokane County as authorized by RCW 35.101.040(2). 1.2 "Lodging Business" means a business located within the Spokane County Tourism Promotion Area that furnishes lodging taxable by the state under chapter 82.08 RCW that has forty (40) or more lodging units. Page - 1 4 0141 1.3 "Operator" means the Operator of a Lodging 1usiness, whether in the capacity of owner, general manager, lessee, sub lessee, mortgagee in possession, license or any other similar capacity. 1.4 "Room Revenues" means the gross per -night -charge (nights of stay) imposed for the rental of a room or combination of rooms for Lodging. 1.5 "Special Assessment or Charge" means the levy imposed by Spokane County on the Operators of a Lodging Business within the Spokane County Tourism Promotion Area and subsequently passed on to the guests of the Lodging Business, under the authority of RCW 35.101.050, for the purpose of providing for funding of tourism promotion in Spokane County. 1.6 "Spokane Hotel -Motel Association" means the Spokane Hotel -Motel Association, Inc., a Washington non-profit corporation. 1.7 "Spokane Hotel and Motel Commission" means the Spokane Hotel and Motel Commission, established by Spokane County, whose members are appointed by the Board of County Commissioners of Spokane County, the City Council of the City of Spokane, and the City Council of the City of Spokane Valley to provide recommendations to the Board of County Commissioners of Spokane County on proposed uses and projects of the Spokane County Tourism Promotion Area. 1.8 "Spokane Metropolitan Area" means Spokane County, including the entire areas within the jurisdiction of the City of Spokane, City of Spokane Valley and the unincorporated area of Spokane County. 1.9 "Spokane County Tourism Promotion Area" means the Tourism Promotion Area created by the Ordinance of the Board of County Commissioners of Spokane County pursuant to the authority of chapter 35.101 RCW. 1.10 "Tourism Promotion" means activities and expenditures designed to increase tourism and convention business, including but not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists to the Spokane Metropolitan Area. 1.11 "Transient Basis" means the rental of a room or rooms for dwelling, lodging, or sleeping purposes by the Operator of a Lodging Business for a period of thirty (30) consecutive calendar days or less, counting a portion of a day as a full calendar day. 1.12. "Zone" or "Zones" means the distinct geographic subarea or subareas within the Spokane County Tourism Promotion Area as established by Ordinance of the Board of County Commissioners of Spokane County. 1.13 "Annual Budget" shall mean the Spokane County Tourism Promotion Area budget for a fiscal year, as adopted or amended by the Board of County Commissioners of Spokane County, after the receipt of a recommendation from the Spokane Hotel and Motel Commission, identifying all estimated revenue from Special Assessments for the fiscal year, and providing for all proposed uses of Special Assessment revenue for the purpose of providing tourism promotion in Spokane County for the ensuing fiscal year. Page - 2 4 0141 SECTION NO. 2: ESTABLISHMENT OF TOURISM PROMOTION AREA There is hereby established a Tourism Promotion Area having boundaries which include the City of Spokane, City of Spokane Valley and unincorporated area of Spokane County. Provided, however, no area within the City of Spokane, City of Spokane Valley or unincorporated area of Spokane County shall be included within the boundaries of the Spokane County Tourism Promotion Area unless the respective Cities and County have entered into an Agreement as provided for in RCW 35.101.040(2). SECTION NO. 3: RATE There is imposed and Lodging Business shall collect and Lodging guests shall pay a Special Assessment on the furnishing of lodging by a Lodging Business located in the Tourism Promotion Area as follows: The Special Assessments to be imposed on the operators of those Lodging Businesses with room revenues during the preceding calendar year, which exceeded five hundred thousand dollars ($500,000.00), are as follows: Zone A: $1.50 per room/day Zone B: $1.25 per room/day Zone C: $1.00 per room/day Zone E: $0.00 per room or space/day The Special Assessments to be imposed on the Operators of those Lodging Businesses with room revenues during the preceding calendar year, which did not exceed five hundred thousand dollars ($500,000.00), are as follows: Zone D: 50 cents per room/day Zone E: 0 cents per room or space/day Zone A. Zone A encompasses those Lodging Businesses located within the area of the incorporated city limits of the City of Spokane defined as follows: Downtown core bordered by Interstate 90 to the south, Hamilton Street to the east, Indiana Avenue to the north, and Monroe Street to the west. Zone B. Zone B encompasses those Lodging Businesses located within the area of the incorporated city limits of Spokane and the City of Spokane Valley except those Lodging Businesses located in Zone A. Zone C. Zone C encompasses all Lodging Businesses located outside Zones A and B, but within the unincorporated area of Spokane County. Zone D. Zone D encompasses Lodging Businesses with room revenue under $500,000 per year, situated within the Spokane County Tourism Promotion Area, regardless of their specific location. Zone E. Zone E encompasses Lodging Business located within the Tourism Promotion Area, as that term is addressed in WAC 458-20-166 as it presently exists or may be hereinafter amended, other than hotels, motels and bed and breakfast facilities. Lodging Business within this zone, as Page - 3 4 0141 addressed in WAC 458-20-166, would include only (i) trailer camps and recreational vehicle parks which charge for the rental of space to transients for locating or parking house trailers, campers, recreational vehicles, mobile homes, and tents; (ii) educational institutions which sell overnight lodging to person other than students; (iii) private lodging houses, dormitories, and bunkhouses operated by or on behalf of businesses and industrial firms or schools solely for the accommodation of employees of such firms or students which are not held outto the public as a place where sleeping accommodations may be obtained; and (iv) guest ranches or summer camps which, in addition to supplying meals and lodging, offer special recreational facilities and instruction in sports, boating, riding, outdoor facilities and instruction in sports, boating, riding, and outdoor living. The Special Assessments imposed under this section are not a tax on the "sale of lodging" for the purposes of RCW 82.14.410. SECTION 4: USE OF SPECIAL ASSESSMENT REVENUES FOR THE PROMOTION OF TOURISM ANI) CONVENTION BUSINESS IN SPOKANE COUNTY The revenues from the Special Assessments levied by Spokane County on the Operators of Lodging Businesses situated within the Spokane County Tourism Promotion Area shall be used for the following purposes only: (1) The funding of all activities and expenditures designed to increase tourism promotion and convention business within Spokane County as specified in the Spokane County Tourism Promotion Area Budget, (2) The marketing of convention and business that benefit local tourism and the Lodging Businesses in Spokane County, (3) The marketing of Spokane County to the travel industry in order to benefit local tourism and the lodging businesses situated within the Spokane County Tourism Promotion Area, and (4) The marketing of Spokane County to recruit major sporting events in order to promote local tourism and to benefit the Lodging Businesses within the Spokane County Tourism Promotion Area. SECTION 5: ESTABLISHMENT OF THE SPOKANE HOTEL AND MOTEL COMMISSION A. The Board of County Commissioners of Spokane County, pursuant to the authority of RCW 35.101.130(1), hereby establishes an eleven (11) member Spokane Hotel and Motel Commission to advise the Board of County Commissioners of Spokane County on the expenditure of Special Assessment revenues collected within the Spokane County Tourism Promotion Area to fund tourism promotion in Spokane County. B. Members of the Spokane Hotel and Motel Commission shall be selected by the Board of County Commissioners of Spokane County, the City Council of Spokane and the City Council of Spokane Valley from a list of nominees prepared by the Spokane Hotel and Motel Association. All nominees for membership on the Spokane Hotel and Motel Commission must be Operators of Lodging Businesses within Spokane County or employed by the Operator of such a Lodging Page - 4 4 0141 Business. One ex officio member of the Commission may be appointed from the members of the Board of Commissioners of Spokane County; one ex officio member may be appointed from the members of the City Council of the City of Spokane; and one ex officio member may be appointed from the members of the City Council of the City of Spokane Valley. Ex officio members of the Spokane Hotel -Motel Commission may participate in all discussions regarding proposed activities and programs by the Spokane County Tourism Promotion Area for the promotion and marketing of tourism in Spokane County but shall not have voting rights. C. The Board of County Commissioners of Spokane County shall appoint two members, and one ex officio member of the Spokane Hotel and Motel Commission, to represent the County of Spokane; the City of Council of the City of Spokane Valley shall appoint two members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane Valley; and the City Council of the City of Spokane shall appoint four members, and one ex officio member, of the Spokane Hotel and Motel Commission to represent the City of Spokane. D. The initial members of the Spokane Hotel and Motel Commission shall serve staggered terms, with one member serving a one-year term, two members serving for two-year terms, and three members serving for three-year terms. The length of the term for each individual member of the initial Spokane Hotel and Motel Commission shall be chosen by lot at the first meeting of the Commission. Thereafter, all members subsequently appointed to the Spokane Hotel and Motel Commission shall serve for three-year terms. E. All of the revenues from Special Assessments collected within the Spokane County Tourism Promotion Area from Lodging Businesses shall be allocated by the Board of County Commissioners of Spokane County in accordance with the Annual Budget for the Spokane County Tourism Promotion Area. The Spokane Hotel and Motel Commission shall make a recommendation to the Board of County Commissioners on all Annual Budgets. The Board of County Commissioners shall have the ultimate authority to set and approve all Annual Budgets. SECTION 6: MODIFICATION OR UISESTABLISHMENT OF THE SPOKANE COUNTY TOURISM PROMOTION AREA A. The Board of County Commissioners of Spokane County, by appropriate action, may modify the provisions of this Ordinance or provide for the disestablishment of the Spokane County Tourism Promotion Area, after adopting a resolution of intention to such effect. Such resolution of intention shall describe the change or changes proposed, or indicate that it is the intention to disestablish the Spokane County Tourism Promotion Area, and shall state the time and place of a public hearing to be held by the Board of County Commissioners of Spokane County to consider the proposed action. B. If the Operators of Lodging Businesses which pay for over forty percent (40%) of the Special Assessments levied within the Spokane County Tourism Promotion Area file a petition with the Clerk of the Board of Spokane County Commissioners requesting the Board of County Commissioners of Spokane County to adopt a resolution of intention to modify or disestablish the Spokane County Tourism Promotion Area, the Board of County Commissioners of Spokane County shall adopt such resolution and act upon it as required by law. Signatures on such petition shall be those of a duly authorized representative of the operators of Lodging Businesses in the Spokane County Tourism Promotion Area. In the Page - 5 �11 4 0141 event of failure on the part of the Board of County Commissioners to modify or disestablish the Tourism Promotion Area the participating local governments reserve the right to withdraw from the Spokane County Tourism Promotion Area upon three (3) months notice to the other participating local governments. Provided, however, the effective date of any modification or withdrawal shall be coordinated with the Washington State Department of Revenue in conjunction with their responsibility to administer the special assessments imposed pursuant to this Ordinance. C. In the event the resolution under subsection A or subsection B proposes disestablish.ment of the Spokane County Tourism Promotion Area, the Board of County Commissioners of Spokane County shall disestablish the Spokane County Tourism Promotion Area unless at such hearing protest against disestablishment is made by the operators of Lodging Businesses paying over fifty percent (50%) of the Special Assessments in the Spokane County Tourism Promotion Arca. SECTION NO. 7: ADMINISTRATION/COLLECTION The special assessment imposed under Section No. 2 shall be administered by the Washington State Department of Revenue and shall be collected by Lodging Businesses from those guests who are taxable by the state under chapter 82.08 RCW. The provisions of chapter 82.32 RCW apply to the special assessments Unposed under Section No. 2. The special assessments collected by the Washington Suite Department of Revenue shall be deposited by the Washington State Department in the local tourism promotion account created and maintained by the State Treasurer. All receipts from the special assessments imposed hereunder must be deposited into this account. Expenditures from the account may only be used for tourism promotion. The State Treasurer shall distribute the money in the account on a monthly basis to Spokane County. SECTION NO. 8: INSPECTION All Lodging Businesses subject to the special assessment as set forth in Section No. 2 herein and Spokane County consent to the inspection of such records as are deemed necessary by the Washington State Department of Revenue pursuant to applicable statues, rules or regulations. SECTION NO. 9: CONTRACT WITH STATE FOR ADMINISTRATION The Chairman of the Board of County Commissioners of Spokane County, or a majority of the Board, is authorized to enter into contract(s), at other than an open meeting, with the Washington State Department of Revenue for the administration of the special assessments imposed pursuant to this Ordinance. SECTION NO. 10: VIOLATION/PENALTIES Any person, firm or corporation who fails or refuses to collect the special assessment as required under the terms of this Ordinance with the intent to violate the provisions of this Ordinance or to gain some advantage or benefit, either directly or indirectly, or any guest who refuses to pay any special assessment due under this Ordinance, shall be guilty of a misdemeanor, and upon conviction thereof, shall be punished by imprisonment in the County jail for a maximum term fixed by the court of not more than ninety (90) days, or by a fine in the amount fixed by the court of not more than $1,000.00 or by both such imprisonment and Page - 6 4 0141 fine. Provided, however, the penalty provided for under the terms of this Section shall be in addition to any other provisions provided for by law. SECTION NO. 11: MISCELLANEOUS The Board of County Commissioners of Spokane County anticipate adopting under Resolution No. 04- 0170, to be passed and adopted on March 2, 2004, a Decision captioned: "IN THE MATTER OF ADOPTING A RESOLUTION OF INTENTION TO ESTABLISH A TOURISM PROMOTION AREA HAVING CERTAIN BOUNDARIES" wherein the Board will approved a Resolution of Intention to Establish a Tourism Promotion Area having certain boundaries to include those of the City of Spokane, City of Spokane galley and unincorporated areas of Spokane County. In anticipation of this action, the Board of County Commissioners has set March 9, 2004 at 2:00 p.m., or as soon as possible thereafter, in the Public Works Building, Commissioner's Assembly Room as the date and time for a Public hearing on an Ordinance to formally establish a Tourism Promotion Area . SECTION NO. 12: EFFECTIVE DATE This Ordinance shall take effect as soon as the Washington State Department of Revenue is capable of administering the Ordinance as set forth in written documentation received from the Department. it is it anticipated that the effective date will be the earlier of April 1, 2004, May 1, 2004, June 1, 2004, or July 1, 2004. SECTION NO. 13. TERMINATION This Ordinance shall continue in full force and effect until December 31, 2008, at which time it shall automatically sunset, unless the Spokane County Tourism Promotion Area is disestablished in whole or part as provided for in Section No. 6 hereinabove prior to such date. The Ordinance will automatically be extended in three (3) year incrernents beyond December 31, 2008 if all three legislative bodies evidence their joint intention to have their boundaries, or in the case of Spokane County the unincorporated area, remain in the Spokane County Tourism Promotion Area. Evidence of such intention to remain in the Spokane County Tourism Promotion Area and extend the provision of this Ordinance shall be in the form of a resolution signed by the legislative body/mayor or written approval of its chief executive officer/administrator/manager sent by certified mail to the Clerk of the Board of Spokane County. Such resolution or written approval must be received by the Clerk of the Board on or before July 1, 2008, for the initial term, or six (6) months prior to the expiration date of any three (3) year extension. In the event this Ordinance is extended as provided for herein it shall not be necessary to conduct another Notice of Intention Hearing as provided for in RCW 35.101.030 or adopt a new Ordinance as provided for in RCW 35.101.080. SECTION NO. 13: SEVERABILiTY If any part or provision of this Ordinance, or its application to any person or circumstance is held invalid, it is the intent of the Board of County Commissioners of Spokane County that the remainder of this Ordinance, or its application of the provisions to other persons or circumstances is not affected. * * * * * Any person may appear at the time, place and date set forth hereinabove and present testimony in favor of or in opposition to the proposed Ordinance. The Board of County Commissioners has concluded Page - 7 4 0141 that the proposed Ordinance is exempt from the State Environmental Policy Act and the local environmental ordinance pursuant to WAC 197-11-800(15) and (20). The Board of County Commissioners reserves the right to establish time limits for persons providing testimony at the public hearing. The Board of County Commissioners further reserves the right to make changes to the proposed Ordinance after the public hearing which are not substantive in nature including the deletion of sections. The Board of County Commissioners will not consider at the public hearing any protests made by Lodging Businesses in the proposed Tourism Promotion Area. Such protests were required to be made at an earlier advertised public hearing. Any person desiring additional information on the proposed Ordinance may contact lames P. Emacio, Chief Civil Deputy Prosecuting at (509) 477-5757. DATED this / 'day of Fthr far y , 2004. BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON ATTEST: V1CKY DALTON, Clerk of the Board Daniela Erickson, Deputy PUBLISH: Page - 8 4,?/27/04/ The Valley Herald &' M. KATEMCCASLIN, Vice -Chair JO ; ` ' OSKELLEY Z2 Na 4 0212 BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF EXECUTING AN iNTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM . PROMOTION AREA AMONG THE CITY OF SPOKANE, CITY OF SPOKANE VAIN :FY AND SPOKANE COUNTY RESOLUTION WHEREAS, the 2003 State Legislature of the State of Washington recognized the importance of tourism promotion in the State of Washington and passed Engrossed Substitute Senate Bill Nio. 6026, now codified as chapter 35.101 RCW, authorizing the establishment of a Tourism Promotion Area by a County and permitting the levy of Special Assessments to fund tourism promotion; and WHEREAS, the Operators of Lodging Businesses within the County of Spokane presented an Initiation Petition to Spokane County seeking to have the Board of County Commissioners of Spokane County establish a Spokane County Tourism Promotion Area, specifically including the areas within the jurisdiction of the City of Spokane and Spokane Valley and unincorporated area of Spokane County; and WHEREAS, pursuant to the provisions of RCW 35.101.040(2), the Board of County Commissioners of Spokane County has the authority to enter into an Interlocal Agreement with the City of Spokane and Spokane Valley to establish a Tourism Promotion Area and include, within the boundaries of the Tourism Promotion Area the area within the jurisdiction of the City of Spokane, Spokane Valley and unincorporated area of Spokane County; and WI:IER.EAS, the Board of Commissioners of Spokane County following a hearing held on March 2, 2004 adopted a "Resolution of Intention to Establish a Spokane County Tourism Promotion Area Having Certain Boundaries," under Resolution No. 2004-0170; and WHEREAS, the Board of County Commissioners of Spokane County held a public hearing on March 9, 2004 for the purpose of adopting an Ordinance which would establish a Tourism Promotion Area within Spokane County, to include properties within the City of Spokane, City of Spokane Valley and the unincorporated area of Spokane County, impose a charge on the furnishing of lodging by a Lodging Business located in the Tourism Promotion Area, provide for the collection of the charge, and provide for the administration of other matters related thereto; and Page 1 of 2 4 0212 WHEREAS, under chapter 35.101 RCW, the Board of County Commissioners cannot include within the boundaries of any Tourism Promotion Area properties located within any incorporated city unless that city executes an agreement under chapter 39.34 RCW authorizing inclusion of its properties; and WHEREAS, the Board of County Commissioners of Spokane County is desirous of entering into an interlocal cooperation agreement with the City of Spokane and City of Spokane Valley where all three entities will agree to the formation of a Tourism Promotion Area to include properties within the boundaries of the City of Spokane, City of Spokane Valley and unincorporated area of Spokane County, the imposition of a charge on the furnishing of lodging by a Lodging Business located in the Tourism Promotion Area, the collection of the charge, and other matters related thereto. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners of Spokane County, that either the Chairman of the Board, or a majority of the Board, be and is hereby authorized to execute that document entitled "INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE CUNTY TOURISM PROMOTION AREA" pursuant to which, under certain terms and conditions the City of Spokane, City of Spokane Valley, and Spokane County will agree to the formation of a Tourism Promotion Area to include properties within the City of Spokane, City of Spokane Valley and unincorporated area of Spokane County, the imposition of a charge on the furnishing of lodging by a Lodging Business located in the Tourism Promotion Area, the collection of the charge, and other matters related thereto. PASSED ANI) ADOPTED this 4day of e2ri, 2004. ATTEST: VICKY M. DALTON CLERK OF THE BOARD BOARD OF COUNTY COMMISSIONERS OF SPOKANE, COUNTY, WASHINGTON M. KATE M W SLIM Daniela Erickson, Deputy ROSKELLFY Page 2 of 2 February 19, 2004 OFFICE OF THE CITY CLERK SOS W. SfoKA\F, F.:us BLVD. SPOKANE, lA'Astli,t"roN 99201-3342 (509) 625-6350 City Clerk File Nos.: OPR 03-982 COUNCIL ACTION MEMORANDUM RE: REVISED AGREEMENT TO ESTABLISH SPOKANE COUNTY TOURISM PROMOTION AREA BETWEEN THE CITY OF SPOKANE, CITY OF SPOKANE VALLEY AND SPOKANE COUNTY During its 3:30 p.m. Briefing Session held Monday, February 16, 2004, the Spokane City Council took the following actions: Motion by Council Member French, seconded by Council Member Rodgers, to suspend the (Council) Rules carried unanimously (Council Member Stark absent). Motion by Council Member French, seconded by Council Member Rodgers, to place the revised agreement to establish the Spokane County Tourism Promotion Area between the City of Spokane, City of Spokane Valley and Spokane County on the (February 16) Consent Agenda carried unanimously (Council Member Stark absent). Subsequently, during its Administrative Session, which immediately follows the Briefing Session, the Council took the following action: Motion by Council Member Rodgers, seconded by Council Member French, to approve the February 16, 2004 Consent Agenda items (excluding Item 4 [Contract with WCCC] which was moved to the 6 p.m. Legislative Session and including the revised agreement to establish the Spokane County Tourism Promotion Area) carried unanimously (Council Member Stark absent). .44.PL Terri L. Pfister, C Spokane City Cler (z. AGENDA SHEET FOR COUNCIL MEETING OF: Februav Submitting Dept. ADMINISTRATIVE SESSION X Contract o Report o Claims STANDING COMMITTEES (Date of Notification) Contact Person LEGISLATIVE SESSION o Emergency Ord o Resolution o Final Reading Ord o First Reading Ord o Special Consideration o Hearing o Finance o Public Safety o Neighborhoods o Public Works o Planning/Community & Econ Dev AGENDA WORDING: BACKGROUND: (Attach additional sheet if necessary) 162002 FEB 12 2004 Phone No.CITY CLERK'S OFF[ SPOKANE, WA CITY PRIORITY o Communications X Economic Development o Growth Management o Human Services o Neighborhoods o Public Safety o Quality Service Delivery o Racial Equity/Cultural Diversity o Rebuild/Maintain Infrastructure CLERK'S FILE RENEWS CROSS REF ENG BID REQUISITION SPOKANE OPR 03 982 \► ) Neighborhood/Commission/Committee Notified: Action Taken: Revised agreement to establish Spokane County Tourism Promotion area between the City of Spokane, City of Spokane Valley and Spokane County. This agreement supports creation of a 'tourism promotion area" (TPA) authorized by SB 6026 (RCW 35.101) requested by the Hotel/Motel industry. It allows lodging businesses to be assessed charges ranging from 51.50/room/day to 50 cents/room/day to be used to fund tourism promotion activities. The money will be collected by the State Department of Revenue (DOR) and paid over to Spokane County to administer. An 8 member advisory hotel motel commission is also created. A similar contract was approved by the City Council November 10, 2003, but Spokane Valley, County and DOR then requested modifications. DOR requested a technical correction to comply with its interpretation of its duties under the statute. [provision for zone E in paragraph 3B to Dover non hotel/Motel lodging businesses- no assessment charged]. Additional changes requested include' 1) delete paragraph 2C which restricted uses of the funds collected; 2) reword provision 6A to remove express ,mention-of•Spokane Regional Visitors and Convention Bureau as TPA manager; same change in 6C3; 3) removal of provision 7C.so that 70 becomes new 7C. The removed paragraph allowed a protest by those which pay over 40% of the assessmonts;in.fihelHolel/Motel industry to block a proposed County change of the TPA area or assessment. Added however was a provision for focal governments to withdraw from the Agreement on 3 months notice upon protest by over 40% of this same group; ,4).provision for the agreement to expire on 12/31/08 unless extended in 3 year increments; 5) provision 8 H fdr the TPA to hire an attorney and pay legal costs in case of litigation. RECOMMENDATION: approve ATTACHMENTS: Include in Packets: XX On file for Review in Office of City Clerk: SIGNATURES: DISTRIBUTION: See distribution 11-10-03 Fiscal Impact: x NIA Budget Account: o N/A ''o Expenditure: $ o Revenue: $ o Budget Neutral # ncil President COUNCIL ACTION: February 16, 2004: See Council Action Memorandum dated February 19, 2004, for Council Action on February 16, 2004... 8 0644 AMENDMENT 1VO.1 TO I:NNTERLOCAL COOPERAT:I:ON ACT AGREEMENT FOR ESTABt:'lSHMENT OF SPOKAN£E COUNTY TOURISM PROM.OTiON AREA TIES AMENDMENT NO. 1 AGREEMENT, made and entered into among Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as the "County," the City of Spolorin, a municipal corporation of the State of Washington having offices for the transaction of business at 808 West Spok.ane Falls Blvd. Spokane, Washington 99201; hereinafter referred to as the "City", -and the City of Spokane Valley, a municipal corporation of the State of Washington, having offices for the transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suii:e 106, Spokane Valley, Washington 99206, hereinafter referred to at "Spokane Valley" jointly referred to as the `Parties." WTTNESSETH: WHEREAS, pursuant to the provisions of RCW 36.32.120(6), Spokane County, through the Board of County Commissioners of Spokane County, has the care of county property and the management o F county funds and business; and WHEREAS, in 2003, the Washington State Legislature recognized the importance of tourism pmnnotion and passed Lngrossed •Substitute Senate Bill NO. 6026, now oodilied as chapter 35_101 RCW. That legislation authorized the establishment of a Tourism Promotion Area by a county and the levy of special assessments on lodging businesses to fund tourism promotion therein; and 'WHEREAS, pursuant to the provions of RCW 35.101.080, the. :Board of County Conintissioners of Spokane County adopted an Ordinance No. 04-0211 which established a 'tourism Promotion Area having certain bowndaiies to include the• unincorporated area of Spokane County, the City of Spokane, and City of Spokane Valley. Ordinance No. 04-0211 addressed the termination of the Tourism Promotion Area and provided as follows: SECTION NO. 13. TERMINATION This Ordinance shall continue in .full force and effect until December 31, 2008, at which time it shall automatically sunset, unless the Spokane County Tourism Promotion Area is disestahlished in whole or part as provided for in Section No. 6 hereinabove prior to such date. The Ordinance will automatically be extended in three (3) year increments beyond .December 31, 2008 if all three legislative bodies evidence their joint intention to have their boundaries, or in the case of Spokane County the unincorporated area, remain in the Spokane County Tourism Promotion Area. Evidence of such intention to remain in the Spokane County Tourism ?rorolion Area and extend the provision of. this Ordinance shall be in the form of a re -solution signed by the legislative body/mayor or written approval of its chief executive officer/administratot/nianager sent by certified mail to the "'age 1 of 5 Clerk of the Board of Spokane County. Such resolution or written approval must be received by the Clerk of the Board on or before July 1, 2008, for the initial term, or six (6) months prior to the expiration date of any three (3) year extension. In the event this Ordinance is extended as provided for herein it shall not be necessary to conduct another Notice of Intention Hearing as provided for in R.CW 35.101.030 or adopt a new Ordinance as provided for in RCW 35.101.080. WHEREAS, pursuant to the provisions of RCW 35.101.040(2), the Parties entered into an interlocal agreement dated March 9, 2004 entitled "TNTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISEIM NT OF SPOKANE COUNTY TOURISM PROMOTION AREA" (the "Agreement") wherein a Tourism Promotion Area was formed to include properties within the boundaries of the unincorporated area of Spokane County, City of Spokane, and City of Spokane Valley. Section 8 (A) of Agreement addressed termination and provided as follows: 8. Miscellaneous Provisions:. A. Duration and Termination of this Agreement. (1) This Agreement shall continue in full force and effect until such time as the Spokane County Tourism Promotion Area is disestablished by action of the Board of County Commissioners of Spokane County as provided in Section 7 above. (2) This agreement shall expire December 31, 2008, PROVIDED, it may be extended in increments of three years by consent of Spokane County, City of Spokane, and City of Spokane Valley, expressed either by resolution of the legislative body or written approval of its chief executive officer. The timing of such consent should be coordinated with the needs of the Washington State Department of Revenue. (3) Following termination of this Agreement, Spokane County shall be responsible For utilizing any remaining unallocated revenue from Special Assessments for use for tourism promotion in Spokane County. WHE.R.EAS, the Spokane Hotel and M.otel Commission, governing board of the Spokane County Tourism Promotion Area, recommended to the Board of County Commissioners, City of' Spokane and City of Spokane Valley that SECTION NO. 13. TERMJNATTON within the Ordinance as well as Section 8A of the Agreement be modified to provide as follows: (Ordinance No. 04-0211 modification.) (Underlined language added, Tined out language deleted.) Page 2 of 5 SECTION NO. 13. TERMINATION This Ordinance shall continue in full force and effect until Deeember-3-11-2008Tat which time it s1 a• 1-atite tica1ty-sunset. unless--te Spokane-County-Toufism modified or disestablished in whole or part as provided for in Section No. 6 hereinabove. prier to ,.•.chdlate maw .. ed l)eecmber 31 , 2008 : f tidies-evi , e-inie-Coui . a—Fwielencc of-stuch inten i0 pekane County Tow4s f b► nager-sen bed -map te-the Clerk-eFth rttst be received by the Clerk oft , initra , of e.+eten}sten. n the e e ►hi Ofdinan ded f he a thal1 H .. @i R--W-3-549 . (Agreement modification.) (Underlined language added, Tined out language deleted.) 8. Miscellaneous Provisions: A Duration and Termination of this Agreement. (1) This Agreement shall continue in full force and effect until such time as the Spokane County Tourism Promotion Area is modified or disestablished by action of the Board of County Commissioners of Spokane County as provided in Section 7 above. (23-This-agreetnent-shall-e. 2 , PRO.V-11)BD . be extended : ores. Sp, Counk ed , slati exeeat+ve- onse tit^ ne a.. „ f the AVashingten State Dcpartnien► oc Re,Je� Following illy LV CLL UlIV LI< V! !�VTV termination of this Agreement, Spokane County shall be responsible for utilizing any remaining unallocated revenue from Special Assessments for use for tourism promotion in Spokane County. NVHEREAS, the Board of County Commissioners held a public hearing on May 13, 2008 to consider amending SECTION NO. 13. TE: IMNATTON of the Ordinance as provided herein above. After said public hearing the Board of County Commissioners adopted Resolution No. 08- 0465 modifying the Ordinance as provided .for herein above. The Parties, consistent with the Pagc 3 of 5 County's action under Resolution No. 08-0465, desire to modify Section 8 (A) of Agreement as provided for herein above. NOW, THEREFORE, BE IT HEREBY AGREED among the Parties hereto that the agreement entered into among the Parties dated March 9, 2004 and entitled "INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA" be and is hereby modified in Section 8 (A) to provide as follows: (Underlined language added, lined out language deleted.) 8. Miscellaneous Provisions: A. Duration and Termination of this Agreement. (1) This Agreement shall continue in full force and effect until such time as the Spokane County Tourism Promotion Area is modified or disestablished by action of the Board of County Commissioners of Spokane County as provided in Section 7 above. (2) Thi , - , PROVIDED, it ma `ent-e€ either by reselutie executive officer. The timing of ueh-eensent-she ldl-He-ceer rrated-witli the-neeels sue:-(3) Following termination of. this Agreement, Spokane County shall be responsible for utilizing any remaining unallocated revenue from Special Assessments for use for tourism promotion in Spokane County. BE It FURTITER RESOLVED among the Parties hereto, that but for that change to Section 8 (A) as set forth herein above, all other terms within the agreement dated March 9, 2004 and entitled "INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA" shall remain in full force and effect without any change or modification whatsoever. IN WITNESS WHEREOF the Parties have caused this Agreement No. 1 to be executed on the date and year opposite their respective signature blocks. This Agreement No. 1 may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. The effective date of Agreement No. 1 shall be the last signature date. (This Space hrtenlionally Left Blank) Page 4 of 5 ATTEST: Clerk of the Board DATED thi Pages of 5 BOARD OF COUNTY COMMISSIONERS OF SPOKANE C 'TY, WASHINGTON • tZD BONNIE MAG>uR, Chair MARK RICHARD, Commissioner CITY OF SPOKANE By: Its: C��Lu SZr• r Approved as to form: Assistant City Attorney SPOKANE VALLEY •13y: Title: Approved as to form: OFFICE OF COUNTY COMMISSIONERS TODD MIELKE, 1ST DISTRICT • MARK RICHARD, 2ND DISTRICT • BONNIE A. MAGER, 3RD DISTRICT July 2, 2008 City of Spokane Valley 11707 E. Sprague Ave. Spokane WA 99206 Attn.: Chris Bainbridge, City Clerk Dear Chris, Enclosed is the .following item: • (Original) "Amend.ment No. 1 to interloca.l Cooperation Act Agreement for establishment of Spokane County Tourism Promotion Area." Yours very truly, tdd Daniela Erickson Clerk of the Board Spokane County Commissioners Encl. 111 1 \VEST BROADWAY AVENUE • SPOKANE, WASHINGTON 99260-0100 (509) 477-2265 6PR 20031 0 982 q --j$ , AMENDMENT NO. 2 TO INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA THIS AMENDMENT NO. 2 AGREEMENT, made and entered into among Spokane County, a political subdivision of the State of Washington, having offices for the transaction of business at 1116 West Broadway Avenue, Spokane, Washington 99260, hereinafter referred to as the "County," the City of'Spokane, a municipal corporation of the State of Washington having offices for the transaction of business at 808 West Spokane Falls Blvd. Spokane, Washington 99201, hereinafter referred to as the "City", and the City of Spokane Valley, a municipal rporation of the State of Washington, having offices for the transaction of business at the Redwood Plaza, 11707 East Sprague Avenue, Suite 106, Spokane Valley, Washington 99206, hereinafter referred to at "Spokane Valley" jointly referred to as the "Parties." WITNESSETH: WHEREAS, pursuant to the provisions of RCW 36.32.120(6), Spokane County, through the Board of County Commissioners of Spokane County, has the care of county property and the management of county funds and business; and WHEREAS, in 2003, the Washington State Legislature recognized the importance of tourism promotion and passed Engrossed Substitute Senate Bill No. 6026, now codified as chapter 35.101 RCW. That legislation authorized the establishment of a Tourism Promotion Area by a county and the levy of special assessments on lodging businesses to fund tourism promotion therein; and WHEREAS, pursuant to the provisions of RCW 35.101.080, the Board of County Commissioners of Spokane County adopted Ordinance No. 04-0211 which established a Tourism Promotion Area having certain boundaries to include the unincorporated area of Spokane County, the City of Spokane, and City of Spokane Valley. Ordinance No. 04-0211 also established a Special Assessment on operators of Lodging Business within the Tourism Promotion Area on the furnishing of lodging. Ordinance No. 04-0211 was amended to modify the Special Assessments on operators of Lodging Business within the Tourism Promotion Area on the furnishing of lodging as follows: (Underlined language added, lined out language deleted.) Zone A: $1-5-9 $2.00 per room/day Zone B: $4,2-5 $2.00 per room/day Zone C: $1.00 $2.00 per room/day Page 1 of 5 WHEREAS, pursuant to the provisions of RCW 35.101.040(2), the Parties entered into an interlocal agreement dated March 9, 2004 entitled "INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA" (the "Agreement") wherein a Tourism Promotion Area was formed to include properties within the boundaries of the unincorporated area of Spokane County, City of Spokane, and City of Spokane Valley. Section No 3 (Rate) of Agreement established a Special Assessment on operators of Lodging Business within the Tourism Promotion Area on the furnishing of lodging. Consistent with Ordinance No. 04-0211, the Parties desire to modify the Agreement to recognize the new rates approved under said Ordinance No.evOsis NOW, THEREFORE, BE IT HEREBY AGREED among the Parties hereto that the agreement entered into among the Parties dated March 9, 2004 and entitled "INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA" as amended by that agreement entered into among the Parties and entitled "AMENDMENT NO. 1 TO INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA" be and is hereby modified as follows: ************************* (Underlined and highlighted language added, Lined out and highlighted language deleted.) 3. Levy of Special Assessments on Lodging Businesses within the Spokane County Tourism Promotion Area. A. The Board of County Commissioners of Spokane County will levy Special Assessments on the Operators of Lodging Businesses within the Spokane County Tourism Promotion Area in accordance with the zones and levels of Special Assessments as set forth in Resolution No. 04-0140. B. It is understood and agreed by and between Spokane County, Spokane and Spokane Valley that the Spokane County Tourism Promotion Area shall include the following five (5) zones: Zone A. Zone A encompasses those Lodging Businesses located within the area of the incorporated city limits of the City of Spokane defined as follows: Downtown core bordered by Interstate 90 to the south, Hamilton Street to the east, Indiana Avenue to the north, and Monroe Street to the west. Page 2 of 5 Zone B. Zone B encompasses those Lodging Businesses located within the area of the incorporated city limits of Spokane and the City of Spokane Valley except those Lodging Businesses located in Zone A. Zone C. Zone C encompasses all Lodging Businesses located outside Zones A and B, but within the unincorporated area of Spokane County. Zone D. Zone D encompasses all Lodging Businesses with room revenue under $500,000 per year, situated within the Spokane County Tourism Promotion Area, regardless of their specific location. Zone E. Zone E encompasses Lodging Businesses located within the Tourism Promotion Area, as that term is addressed in WAC 458-20-166 as it presently exists or may be hereinafter amended, other than hotels, motels, and bed and breakfast facilities. Lodging Businesses within this zone, as addressed in WAC 458-20-166, would include only (i) trailer camps and recreational vehicle parks which charge for the rental of space to transients for locating or parking house trailers, campers, recreational vehicles, mobile homes, and tents; (ii) educational institutions which sell overnight lodging to person other than students; (iii) private lodging houses, dormitories and bunkhouses operated by or on behalf of businesses and industrial firms or schools soley for the accommodation of employees of such firms or student which are not held out to the public as a place where sleeping accommodations may be obtained; and (iv) guest ranches or summer camps which, in addition to supplying meals and lodging , offer special recreational facilities and instruction in sports boating, riding, outdoor facilities and instruction in sports, boating, riding, and outdoor living. The charge(s) imposed under this section are not a tax on the "sale of lodging" for the purposes of RCW 82.14.410 C. It is understood and agreed by and between Spokane County, Spokane and Spokane Valley that the Operators of Lodging Businesses within the Spokane County Tourism Promotion Area operating in the above -described zones will be subject to Special Assessments to be levied as follows: Zone A: n$.50 $2.00 per room/day Zone B: $1.24 $2.00, per room/day Zone C: $1.OQ $2.00 per room/day Zone D: $0.50 per room/day Zone E: $0.00 per room or space /day Page 3 of 5 D. Any change in the Special Assessment rates for any zone as set forth hereinabove shall be made only by amendment of the resolution by the Board of County Commissioners, with the approval of the City Council of the City of Spokane and the City Council of the City of Spokane Valley. No increase in the Special Assessment rates for any zone or change in the boundaries of any zone shall be made by the Board of County Commissioners of Spokane County except upon the affirmative recommendation of the Spokane Hotel and Motel Commission. ********************** BE IT FURTHER RESOLVED among the Parties hereto, that but for that change to Paragraph 3 as set forth herein above, all other terms and conditions within the agreement dated March 9, 2004 and entitled "INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA" as amended by that document entitled "AMENDMENT NO. 1 TO INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA" shall remain in full force and effect without any change or modification whatsoever. IN WITNESS WHEREOF the Parties have caused this Agreement No. 2 to be executed on the date and year opposite their respective signature blocks. This Agreement No. 2 may be executed in any number of counterparts, each of which, when so executed and delivered, shall be an original, but such counterparts shall together constitute but one and the same. The effective date of Agreement No. 2 shall be the last signature date. ATTEST: • BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON By: 1/«, / ._ /� _ TODD MIEL G MARK RICHARD, DATED (p - c ' — DANIELA ERICKSON Clerk of the Board °) 'bs$6 DATED: g ' 0 9 Page 4 of 5 BONNIE MAGER, Commission r CITY OF SPOKANE By: Its: Thomas E. Danek, Jr, City Administrator City of Spokane Acting Attest: Approved as to form: ity C erk DATED: /c3 7 it 9 Page 5 of 5 „z„,,,.. Assistant City Attorney CITY OF SPOKANE VALLEY By:.a.,/e.a24.effet. Title: Approved as to form: City Attorney 91212 zto3- 096z NO. q BEFORE THE BOARD OF COUNTY COMMISSIONERS OF SPOKANE COUNTY, WASHINGTON IN THE MATTER OF EXECUTING AMENDMENT NO. 2 TO INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA RESOLUTION WHEREAS, pursuant to the provisions of RCW 36.32.120(6), Spokane County, through the Board of County Commissioners of Spokane County, has the care of county property and the management of county funds and business; and WHEREAS, in 2003, the Washington State Legislature recognized the importance of tourism promotion and passed Engrossed Substitute Senate Bill No. 6026, now codified as chapter 35.101 RCW. That legislation authorized the establishment of a Tourism Promotion Area by a county and the levy of special assessments on lodging businesses to fund tourism promotion therein; and WHEREAS, pursuant to the provisions of RCW 35.101.080, the Board of County Commissioners of Spokane County adopted Ordinance No. 04-0211 which established a Tourism Promotion Area having certain boundaries to include the unincorporated area of Spokane County, the City of Spokane, and City of Spokane Valley. Ordinance No. 04-0211 also established a Special Assessment on operators of Lodging Business within the Tourism Promotion Area on the furnishing of lodging. Ordinance No. 04-0211 was amended to modify the Special Assessments on operators of Lodging Business within the Tourism Promotion Area on the furnishing of lodging as follows: (Underlined language added, lined out Language deleted.) Zone A: $4-50 $2.00 per room/day Zone B: $4-24 $2.00 per room/day Zone C: $4-89 $2.00 per room/day Page 1 of 2 WHEREAS, pursuant to the provisions of RCW 35.101.040(2), the Parties entered into an interlocal agreement dated March 9, 2004 entitled "INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA" (the "Agreement") wherein a Tourism Promotion Area was formed to include properties within the boundaries of the unincorporated area of Spokane County, City of Spokane, and City of Spokane Valley. Section No 3 (Rate) of Agreement established a Special Assessment on operators of Lodging Business within the Tourism Promotion Area on the furnishing of lodging. Consistent with Ordinance No. 04-0211, the Parties desire to modify the Agreement to recognize the new rates approved under said Ordinance No. 9-t5g5 NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of County Commissioners of Spokane County, pursuant to the provisions of 35.101.040, that either the Chairperson of the Board or a majority of the Board be and are hereby authorized to execute that document entitled "AMENDMENT NO. 2 TO INTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA" wherein Spokane County, City of Spokane and City of Spokane Valley will amend Section No. 3 (Rate) of that interlocal agreement dated March 9, 2004 entitled "1NTERLOCAL COOPERATION ACT AGREEMENT FOR ESTABLISHMENT OF SPOKANE COUNTY TOURISM PROMOTION AREA so that it is consistent with the new rates approved under Ordinance No. 09 — b5$S . PASSED AND ADOPTED this &3 ay of , 2009. sd Danichi Erickson Clerk of the Boar :a `•' SEAL , • � 3 �� . c0�-� BOARD OF COUNTY COMMISSIONERS OF SPOKANE, COUNTY, WASHINGTON TODD MIE MA RICHARJ , Vice -Chair c Th ONNIE MAGER, Comrni. sioner Page 2 of 2 TICE OF THE CITY CLERK W SPOKANE FALLS BLVD. SPOKANE, WAsrnNcroN 99201-3342 (509) 625-6350 August 26, 2009 CITY CLERK FILE NO: OPR 2003-0982 County RES 09-0586 CITY of SPOKANE VALLEY Attn: Chris Bainbridge, City Clerk 11707 East Sprague Avenue Spokane, WA 99206 RE: Amendment No. 2 to Interlocal Cooperation Act Agreement for Establishment of Spokane County Tourism Promotion Area. The above referenced interlocal agreement was approved at the August 24, 2009 Administrative Session of the Spokane City Council. Enclosed you will find three original agreements, please prepare for consideration by your Commissioners and upon their approval and signatures, please send one original to my attention as well as one original to the attention of Spokane County Clerk, Daniela Erickson for our files. Thank you, I look forward to the successful completion of this document. Yours very truly, :-PuppejtHyD Shirley M Pippenger Spokane City Clerk's Office Enclosures C: Teresa Brum — Economic Development AGENDA SHEET FOR COUNCIL MEETING OF: August 24,2009 c,T),g1/G j /1/ A �E9k' 32009 Submitting Dept. Contact Person/Phone No. Council Spoc Economic Development Teresa Brum 625-6987 President Joe Sho`SOFFy ,. _�•� ADMINISTRATIVE SESSION LEGISLATIVE SESSION X Contract o Report o Claims STANDING COMMITTEES (Date of Notification) o Emergency Ord o Resolution o Final Reading Ord o First Reading Ord o Special Consideration o Hearing o Finance o Public Safety o Neighborhoods o Public Works o Planning/Community & Econ Dev AGENDA WORDING: (If contract, include the term.) BACKGROUND: (Attach additional sheet if necessary) CITY PRIORITY o Communications X Economic Development o Growth Management o Human Services o Neighborhoods o Public Safety o Quality Service Delivery o Racial Equity/Cultural Diversity o Rebuild/Maintain Infrastructure CLERK'S FILE RENEWS CROSS REF ENG BID REQUISITION Sht04.25.2008 KANE OPR 200 O9 g� Neighborhood/Commission/Committee Notified: Action Taken: Amendment No. 2 to Interlocal Cooperation Act Agreement for Establishment of Spokane County Tourism Promotion Area. In February of 2004, Spokane County, with the concurrence of both the cities of Spokane and Spokane Valley, enacted an ordinance creating a Tourism Promotion Area (TPA) encompassing the unincorporated area of Spokane County and the two cities pursuant to Chapter 35.101 RCW. The creation of the TPA was brought on by the submission of an initiating petition by the operators of lodging businesses in Spokane County. The County and the cities of Spokane and Spokane Valley subsequent entered into an interlocal agreement in March of 2004 regarding the operation of the TPA. Section 3 of the TPA ordinance enacted by the County sets the special assessment rates to be levied to fund the TPA program. The Spokane Hotel and Motel Association and the Spokane Hotel and Motel Commission have both requested that the assessment rates be increased in Zones A, B and C from $1.00, $1.25 and $1.50 respectively to $2.00 for each zone. The County has taken the required action to adjust their ordinance accordingly. Amendment No. 2 of the Interlocal Agreement will provide the required approval from the City and amend the agreement to match the County's Ordinance. RECOMMENDATION: ATTACHMENTS: Include in Packets: On file for Review in Office of City Clerk: SIGNATURES: DISTRIBUTION: Fiscal Impact o NIA Budget Account: o N/A o Expenditure: $ o Revenue: $ o Budget Neutral For the Mayor CotInclI Presiden County Commissioners Lodging Tax Advisory Committee couNciatiiiiiiED BY SPOKANE CO COUNCIL: 49"-//ced7 c.t i n gCl ' ' ERK ti Spokane City Clerk *EPA TOURISM PROMOTION AREA 'GROWING THE ECONOMY IN SPOKANE COUNTY' This Project Enhanced By TPA Dollars March 23, 2009 County Commissioner Mielke County Commissioner Richard County Commissioner Mager C/O Spokane County 1 116 West Broadway Spokane, WA. 99260 Dear County Commissioners, SUBMI BY: DATE ED TO a OUCIL 0 ITY CLERK Please be advised that the Spokane County Tourism Promotion (TPA) board voted unanimously in their most recent board meeting on February 4, 2009 to increase the currently imposed TPA assessment fee on an occupied hotel room (per room, per night) within Spokane County in the following manner pursuant to SCC Section 7.66.030: Zone A - Current assessment is $1.50. Request this be changed to $2.00 Zone B - Current assessment is $1.25. Request this be changed to $2.00 Zone C - Current assessment is $1.00. Request this be changed to $2.00 Zone E — Current Assessment is $0 (zero). No change requested In addition please note that special assessments to be imposed on operators of those lodging businesses with room revenues during the preceding calendar year, which did not exceed five hundred thousand dollars, are as follows: Zone D — Current assessment is .50 cents. No change requested Zone E — Current Assessment is $0 (zero). No change requested Under the current legislation the TPA may be raised, but not in excess of $2.00 per night, per stay. We are also requesting that the County modify the current Interlocal Agreements with the City of Spokane and the City of Spokane Valley. Each of these cities will be sent a copy of this letter along with a request for their cooperation with the County on this important issue. Enclosed please find a letter of support from the Spokane County Hotel/Motel Association who also voted unanimously at their last board meeting on February 24, 2009 to support this change in fees. The Tourism Promotion Area (TPA) has been one of the most successful endeavors undertaken in our community. It is a model of how private business along with the leadership of our local officials can create a funding solution without affecting each communities "general fund". Since its inception in the summer of 2004 the TPA has provided critical marketing funds to over 30 different organizations including the Spokane Regional CVB, the Spokane Regional Sports Commission, Bloomsday, Valleyfest, Spokane County Fair and Expo Center, West Plains Chamber, the 100 Years of the Motorcycle event and the 2007/2010 US Figure Skating Championships just to name a few. The TPA has been a tool to enhance the efforts of many organizations in Spokane County to market and sell the region. One of the keys to this success is the fact that lodging taxes have continued to be directed to "heads in beds" types of programs, a foundation for tourism efforts. The TPA was never intended to be a sole source of funding, it was developed to supplement marketing strategies and build a stronger ROI to lodging tax grants. It is critical we continue this commitment. Assuming the Board of County Commissioners concur and approve our requested changes, a public hearing is required on the matter (RCW 35.101.060). The TPA administrative manager (which is the Spokane Regional CVB) would compile a complete mailing list of all lodging establishments within Spokane County and provide such list to the BOCC clerk. The clerk would then need to schedule a hearing and then send out the notice. We look forward to working with you on this exciting change. In these challenging times, our industry looks forward to increasing visitor spending in Spokane County, which by its very nature, then contributes to jobs, spending and increased taxes to the various general funds throughout our community. Thank you for your leadership, please let us know if we can provide any other information to help this process move forward. Sincerely, 1(914 cQ'c' Liz Beck TPA Commission Board Chair Vice-President/General Manger, Super 8 Spokane Valley Cc: City of Spokane City of Spokane Valley Spokane Hotel & Motel Association Spokane Regional CVB, TPA Manager SIC 0I.clt1.eet 11/4lcrt ,Asstt O r. February 26, 2009 Sent Via Email To whom it may concern: On Tuesday, February 24, 2009, the Spokane Hotel Motel Association discussed the topic of raising the Tourism Promotion Area assessment in all four zones and flat rating the amount at the maximum $2.00 per room, per night. The discussion included answering questions from the membership and addressed the need to continue the positive momentum that the TPA has gained. The membership formally endorsed the motion made in November by the Tourism Promotion Area Commissioners to increase the assessment as noted above by a unanimous vote. We look forward to continued partnerships and the opportunities that this increase will provide. Regards, l;°b4 rL /I ) Lit , ..1 Toni Hansen Executive Director C: Louise Barnett, Spokane Regional Convention & Visitors Bureau Harry Sladich, Spokane Regional Convention & Visitors Bureau Eric Sawyer, Spokane Regional Sports Commission Liz Beck, TPA Commission Chair & President of the Spokane Hotel Motel Association 926 N Sz<.vt,.104. 1,447141u, WA 11011 (S01) 124-013 oa (SO1)124-014 Pixz�w►.ak.SHMA@« �..�.f SPOKANE VALLEY ECONOMIC fit VE5 (r'r.tiEr,a Intradepartmental Memorandum To: John Hohman From: Mike Basinger Date: Juno 30, 2020 Re: SPOKANE COUNTY TOURISM PROMOTION AREA (TPA) TPA AUTHORITY AND HISTORY TPAs were conceived to help grow a region's tourism economy through increased visitor spending in lodging establishments as well as in retail, restaurant, transportation, recreation and other hospitality businesses. Revenues generated through TPA fees can help areas/regions develop marketing strategies that enable them to compete more successfully in the broader tourism and convention business. The Revised Code of Washington (RCW) 35.101 provides the legislation and guidance for the creation of a TPA. TPAs are developed through a petition to the legislative authority having jurisdiction of the area in which the TPA would be located. A TPA petition must include a boundary, purpose and an estimated rate. A TPA may include an entire jurisdiction or only a portion, and multiple jurisdictions may establish a joint TPA through Interlocal Agreement. However, a county TPA may only include unincorporated areas, unless the county has signed an Interlocal Agreement with one or more cities to form a joint TPA. TPA assessment fees are imposed on operators of a lodging business within the TPA boundary. The fee is subsequently passed onto guests via a room charge per night. Lodging businesses with less than 40 rooms are exempt from TPA fees. TPA fees are collected by the Washington State Department of Revenue and distributed monthly to the TPA. SPOKANE COUNTY TPA In early 2004, Spokane -area lodging businesses petitioned Spokane County to create an ordinance (Chapter 7.66 -- Tourism Promotion Area) to establish a TPA. The Board of County Commissions approved a resolution (#4-0140) on March 2; the TPA included the City of Spokane, City of Spokane Valley and unincorporated areas of Spokane County. An Interlocal Agreement between the County, City of Spokane and Spokane Valley was signed in March 9, 2004. Collection of fees began in June 2004. Regarding revenue generation, the TPA established three geographic zones with rates ranging from $1 to $1.50 per room night. Also created were a fourth zone for businesses with room revenue under $500,000 regardless of geographic location, with a room rate of 50 cents per room night; and a fifth zone for lodging businesses not defined as hotels or motels (with no fee). 1 The Interlocal Agreement stipulated that any change in the TPA assessment fee for any zone, or change in boundaries for any zone, could only be made by a resolution from the Board of County Commissioners, with the approval of the City Councils of Spokane and Spokane Valley. In 2009, all three parties agreed to increase the TPA fee to $2 per room night for lodging businesses with over 40 rooms. Spokane Valley City Council approved the increase in an amendment to the 2004 Interlocal Agreement on August 25 and the county commission followed with an amendment to the ordinance in October 2009. As part of the creation of the TPA, Spokane County established an 11-member Spokane Hotel/Motel Board to advise the Board of County Commissioners regarding the expenditure of TPA revenues. The Hotel/Motel Board makes a recommendation to commissioners on how TPA funds should be distributed to designated marketing organizations. The commissioners set and approve all TPA distributions. The Spokane County TPA allows for revenues to be utilized for the following purposes only (note, this language comes directly from the Interlocal Agreement): • The funding of all activities and expenditures designed to increase tourism promotion and convention business within Spokane County as specified in the Spokane County TPA budget. • The marketing of convention and business that benefit local tourism and the lodging businesses in Spokane County. • The marketing of Spokane County to the travel industry in order to benefit local tourism and the lodging businesses situated within the Spokane County TPA. • The marketing of Spokane County to recruit major sporting events in order to promote local tourism and to benefit the lodging businesses within the Spokane County TPA. HOW TPA FUNDS ARE DISTRIBUTED Generally, organizations submit applications to the Hotel/Motel Board in mid -November and give presentations in early December. The board evaluates and selects applicants on a point system. Funds are distributed to selected recipients through a resolution approved by the Board of County Commissioners. In its 2020 budget, Spokane County projected about $3.75 million in new TPA revenues, up from its projection of $3.5 million in 2019. In actual collections, TPA revenues were $2.97 million in 2019; $2.99 million in 2018; and $2.93 million in 2017. Regarding 2020 distributions, Spokane County commissioners approved a resolution Dec. 3, 2019 that awarded Visit Spokane 72% and the Spokane Sports Commission 28% of TPA funds collected in excess of the first $60,000. Commissioners approved five additional resolutions on Jan. 14, 2020 that awarded $68,630 in funding to five organizations for small events and programs. In reviewing documents from the past three years, it appears the division of TPA funding (72%/28%) between Visit Spokane and the Spokane Sports Commission has remained the same since 2018. In 2017, the division was 78% Visit Spokane and 22% Spokane Sports Commission. 2020 - Organization Events Grant amount Visit Spokane Promotion of Spokane region. 72 percent of fees collected in excess of first $60,000 2 Spokane Sports Commission Promotion of Spokane region, 28 percent of fees collected in excess of first $60,000 Vision Marketing Mt. Spokane Bucks, Bikes and Brews $ 5,000 Spokane Hoopfest Assn, Hoopfest events $30,000 JAKT Foundation CraveNW $ 7,000 Family Fun Guide & WOW China Northwest Winterfest $25,000 Spokane Valley Jr. Soccer Association 2020 Spokane Summer (Adult) Classic Tournament $ 1,630 2020 LEGISLATURE APPROVES CHANGES TO TPAS In early fall 2019, the regional tourism agency, Visit Spokane, partnered with the Spokane Sports Commission to launch a campaign to amend state legislation that capped the TPA assessment fee at $2 per room per night. In addition, the agencies sought to clarify the definition of "tourist"; provide an option for counties under 40,000 population to establish a TPA; and add a provision to allow hotel operators to "kill" the TPA fee if a simple majority sign a petition stating that they are unhappy with how the revenue is being spent. The legislation, Senate Bill 6592, was sponsored by State Senators Jeff Holy, Sam Hunt, Dean Takko and Karen Keiser. The bill was approved by the House on March 6; approved by the State Senate on March 9; and signed into law by Governor Jay Inslee on March 27. The bill includes the following changes, which became effective June 11, 2020: • A legislative authority (i.e. Spokane County Board of Commissioners) may impose an additional TPA assessment fee up to $3 per room per night on the furnishing of lodging by a business located in the area. This fee is in addition to the $2 charge and expires July 1, 2027. To impose the additional charge, signatures of persons who operate lodging businesses that would pay 60 percent or more of the proposed charges must be provided to the legislative authority. In addition, the following information must be provided: o The proposed uses and projects to be funded through the fee o The total estimated costs o The estimated rate for the fee o A proposed breakdown of fees by lodging classifications • The legislative authority's use of revenue derived from the fee must be used to promote tourism that increases the number of tourists to the area. • If a majority of the lodging businesses that are assessed the "fee" petition to have the fee removed, the legislative authority must remove the fee within 12 months. The legislative authority may determine when to remove the fee so that the fee expiration date does not adversely impact existing contractual obligations. A legislative authority is not liable for any financial obligations, contractual obligations, or damages for removing the fee. o Requires each TPA that collects the additional assessment to report to the Legislature by Jan. 1, 2026 on the use and effectiveness of the additional TPA fee. The review must analyze how new TPA fee funds were used and identify additional marketing and promotional measures conducted or purchased beyond the current $2 fee. o Assess whether additional TPA fee above $2 contributed to an actual increase in the number of tourists; and assess the average additional cost per visit per tourist due to additional TPA fee above $2. 3 • Allows a county with a population of 40,000 or Tess, and cities or towns within those counties, to be eligible to form a TPA. • Defines a "tourist" as a person who travels for business or pleasure on a trip: o away from the person's place of residence or business and stays overnight in paid accommodations; or o to a place at least 50 miles away by driving distance from the person's place of residence or business, one way, for the day or stays overnight, except island communities without land access; or o to another country or state outside of the person's place of residence or business. ATTACHMENTS 2004 Interiocal Agreement 2009 Interlace] Agreement amendment Tourism Promotion Area (Page 65) Revenues from 2020 Spokane County Budget Book Senate Bill 6592 Attachments not provided to avoid duplication with attachments in RCA 4 Tourism Promotion Area Application for Funding 2020 Organization: Visit Spokane Contact Name: Meg Winchester Phone: (509) 742-9370 e-mail: mwinchester@visitspokane.com Electronically send copies of the application to: mdodroe@visitspokane.com 1. PROJECT SUMMARY & MISSION Please summarize your request and what you would like to accomplish in 2020 with TPA funding. Include: Estimated Potential Room Nights Generated: 1,023,600 Estimated Economic Impact: $584,242,709 Mission Statement: Expand regional prosperity through visitor promotion The 2020 marketing plan will further advance the strategic direction of Visit Spokane; therefore, attracting visitors as well as providing services to visitors when they arrive in the region. Our five- year strategic goals are as follows: • Increase our sales and marketing efforts o Annually meet or exceed the convention sales benchmark o By 2022 allocate a minimum of 20% on paid advertising • Create a stronger destination brand o By 2021 create a separate brand activation marketing plan o By 2022 allocate 5% of total budget to in -market brand activation • Increase community engagement and support o Have a minimum of 400 hospitality employees graduate our Be Spokane hospitality program o Have a minimum of 10% of the Visit Spokane budget supported by private funding by 2022. • Increased participation in strategic product development o Develop a Visit Spokane employee community engagement plan o Write a comprehensive plan for future activation of the visitor center 2. SCOPE OF WORK A. What programs will TPA funds support? The TPA funds will be used to support the design and implementation for the marketing goals that will lead to visitation, definite bookings for future conventions, and a stronger image for the region. Our Marketing Goals are as follows: 2 1. Express our unique brand to grow destination awareness and encourage visitors to share their experiences with potential visitors. 2. Increase digital engagement by developing a creative social media and SEO strategy. 3. Deliver an increasing return on destination marketing efforts. 4. Increase earned media for both the destination and our organization. 5. Increase convention leads, bookings and city-wide group business. 6. Increase community understanding and support for Visit Spokane and the Regional Brand. 7. Support community -based initiatives that improve and enhance the guest experience. 8. Provide excellent service to all booked meetings. 9. Provide information to visitors that enhances their experience. B. What is new? What is new is how much better the technology has gotten to track our ROI. We will be using the following tools to track our marketing efforts in 2020: Arrivalist Analytics will be used to indicate the path consumers take from the time they see our promotional message to the time they arrive in our community. Adara Analytics will be used to measure travel arrangements with air and hotel bookings to and near our destination. This technique captures travelers in their search for a travel destination and continually exposes them to our brand message. Trendkite will be used to measure the impact of our public relations efforts as well as informing us on the top stories that national audiences are seeing about the Spokane Region. C. Where is your opportunity to grow? Our biggest opportunity to grow comes from the leisure business. As we continue to use the new digital attribution tools above, we will know more about our leisure traveler than ever before. Armed with this information, we will be able to deliver the right message to the ideal visitor, giving us the best opportunity for growth. D. How and why will the community and lodging industry benefit? Visitors spend money and create a tourism economy that supports more than 10,000 jobs and pay taxes that the residents then do not have to pay. The expansion of visitation will help sustain the dining, retail, events, and arts and culture of the Spokane region beyond what the residents can without visitors. E. What are your room night goals/attendance goals and how will you measure? The convention room night goal for 2020 will be confirmed by the board of directors and is expected to be 106,000 room nights and a 3% growth in leisure visitors. F. What other measurements will apply to evaluate the project's success? 1. Add 1,000 new consumers to our newsletter database. 2. Generate 6,000 Visitor Guide Packet requests for 2020 3. Generate 30 RFPs for sales department 4. Decrease and maintain a bounce rate less than 60% 5. Maintain an engagement rate for each social handle at or above industry standard (Industry Averages: lnstagram 1-3%, Facebook .5-.99%, Twitter .33-1%) 6. Maintain an overall annual click through rate of at least 4% for consumer newsletter 7. Book $2,000,000 in hotel room nights via our digital marketing plan 8. Secure 520,000,000 earned media impressions. 9. Secure $4,950,000 in earned media 10. Total convention lead room nights 435,000 11. Achieve 106,000 total definite room nights 12. Achieve 80% of total definite rooms from city-wide business 4. AVAILABLE RESOURCES Discuss alternative funding sources, public and private, you will utilize to meet the organizations objective. What additional plans do you have to expand funding for the future, if any. Visit Spokane's budget includes TPA funds, lodging tax funds from the City of Spokane, the City of Spokane Valley, the City of Liberty Lake, and through the PFD-managed funds from the increase in lodging taxes in the City of Spokane. Additional funds are through TPA support from the City of Liberty Lake and voluntary contributions from the stakeholders, member/partners and other private sector businesses 5. BUILDS ON COMMUNITY ASSETS Based on the evaluation criteria, how does your proposal build on community assets and our community brand "Spokane, Creative by Nature"? Visit Spokane's marketing and public relations team will use the community brand assets to tell the story of our region to visitors. The use of videos, storytelling, and direct sales will position the region as a desirable place. The amplified and consistent messaging about Spokane will continue to position the Spokane region and will increase our conversion rate for group business. 6. WHAT IS YOUR MARKETING PLAN Please provide your marketing plan or strategy outline. What media do you intend to use? What will be your geographic market target/reach? Specifically, how will TPA funds be used for marketing? If there is a marketing plan available, please include it. 2020 DESTINATION MARKETING PLAN Overview Visit Spokane developed this one-year marketing plan using input from our partners. We have gathered this data using the tools made available to the organization. The plan is based on primary and secondary research sources in the tourism industry and in-house research derived from our customers. Our goal is to use up-to-date destination initiatives to influence each of our customer segments. • Visit Spokane is in a unique position to deliver on this goal by creating media awareness. • Destination marketing drives economic initiatives, business relocation specialists are often influenced by travel to a destination. 4 • It is our job to cut through the media clutter, identity potential visitors, where they live and work, and grab their attention using captivating messaging. Mission and Value Statements • Our mission is to provide a quality, year-round leisure and group meeting experience that produces a positive benefit to our business community through jobs, visitor spending, economic vitality and resident tax savings. • The value of Spokane is communicated through targeted marketing tactics to show the accessibility to nature and our quality of life. • We target a select demographic of traveler who is attracted to downtown areas, natural beauty, and world class shopping and dining experiences. 2020 Destination Marketing Goals 1. Express our unique brand to grow destination awareness and encourage visitors to share their experiences with potential visitors. 2. Increase digital engagement by developing a creative social media and SEO strategy. 3. Deliver an increasing return on destination marketing efforts. 4. Increase earned media for both the destination and our organization. 5. Increase convention leads, bookings and city-wide group business. 6. Increase community understanding and support for Visit Spokane and the Regional Brand. 7. Support community -based initiatives that improve and enhance the guest experience. 8. Provide excellent service to all booked meetings. 9. Provide information to visitors that enhances their experience Customer Segments B. Leisure Travelers Primary Demographic The primary Spokane region visitor is between the ages of 28-48 (47%). These individuals are primarily traveling as a couple without children (79%). The majority (65%) are planning 30-days prior to travel, they are also arriving by car, and their main activity is shopping. Secondary Demographic The secondary visitor to greater Spokane is adults traveling with children (21%) who are typically visiting friends or relatives and/or are passing through as part of a longer trip. Interest Targets • Shopping • Seeking unique culinary experience • Entertainment • Culture events and festivals • Experiencing the urban center • Outdoor and water activities Geographical Target Markets Domestic Spring/Summer Markets • Washington, Western Canada, Texas, California 5 Domestic Fall/Winter Markets • Washington, Idaho, Oregon, Montana, Western Canada C. Group Meeting Planners Attract group meetings and conferences to our convention center and hotel partners by: • Strategic PR campaigns in advance of sales missions and tradeshows • Strategic digital advertising campaigns prior to sales missions and tradeshows • Sponsor tradeshow events to build group venue awareness • Plan sales mission events where potential meeting planner prospects are located • Host strategic client events • Host site visits and FAM tours for meeting planners to learn more about our destination • Create targeted email campaigns using Northstar email lists D. Travel Media Business Pitch stories and develop relationships with travel industry journalists, special market writers and bloggers nationwide to write stories and help us promote our area. • Establish a communication strategy based on audience and market segments • Develop pitch strategy for PRSA media attendees • Host strategic destination reviews • Attend strategic sales and marketing missions • Use Adara, Trendkite, and Arrivalist to measure effectiveness E. Community Partners, Citizens, and Elected Officials Continue good community relations through a proactive Advocacy Program to educate our local media, residents, elected officials and tourism partners on the importance of attracting visitors to our community. • Meet regularly with all tourism industry partner businesses • Communicate with our area residents to continually tell our tourism story and visitor benefits to sustain our quality of life • Meet with and continually educate elected officials at the local, State and Federal level to communicate the importance of tourism to our community. Stress jobs, tax savings, small business support and Visit Spokane's role as the marketing arm General Destination Marketing Strategies and Tactics F. Strategies • Advocate for our Brand o Empower our visitors to enjoy their vacation experience with us. o Instill in our visitors a passion for our destination experiences o Support our brand: "Creative by Nature" o "Creative" being the key word in the tagline. As an organization, we have included Creative Risk taking as one of our organizational values; therefore, it must be evident in all the copy we write, in the videos we create, and all the photography we use to promote our community to the world. • Grow Visitor Spending o Our brand promise to customers will focus on increasing the spending that our tourism partners generate from our customers o Continue to support growth in visitor spending in area businesses more than just growing the volume of visitors 6 o We will drive the demand for travel to our area through targeted destination marketing and promotion resulting in higher rates for our accommodations o We will extend the length of stay for our visitors, resulting in incremental spending growth in area businesses o We will grow repeat visitation to reduce the off-season slowdown in visitation • Anticipate Market Changes o Our community is considered a safe destination. However, threats and changes in visitor behavior can occur at any time and without warning. o Travel disruptors pop up every day and are the wave of the future. AirBnB, Uber, Lift and others are captivating the interest of travelers and are becoming a preferred way to experience new places and activities. We cannot ignore these trends in consumer behavior, and find ways to embrace them as part of the new visitor experience o The "Curing Spokane" video made public the growing homeless issues in Spokane. o With an estimated 1,800 people moving to Spokane a month, we anticipate increased traffic issues which challenge our message of accessibility. o As racial tensions continue to make national headlines, the white supremacy history in the region also may limit diversity travel to the region. • Integrated Marketing Strategies o We will coordinate all our marketing efforts into one integrated message through paid media, earned and owned media promotions, special events, contests and other activities to educate the customer on all the reasons to select our area for their vacation or group travel. o The 2020 media plan will lead with public relations with digital and social media following in advance of the actual run dates for paid media and convention sales trade shows. These efforts will build awareness in the marketplace to improve our efforts to break through the clutter and get the attention of our target customers. o Using a combination of traditional media and digital channels enables us to reach several different age and income demographics and strengthen the reach of our brand messaging. o Before we develop creative messages, we will utilize many research techniques and sources to better understand the needs and wants of our customers: • Google Analytics and Google Trends for websites, to measure the performance of our website and the impact of our outbound digital marketing efforts. Moz will be used to inform our strategy and measure the success of our SEO campaigns. Arrivalist Analytics will be used to indicate the path consumers take from the time they see our promotional message to the time they arrive in our community. Adara Analytics will be used to measure travel arrangements with air and hotel bookings to and near our destination. This technique captures travelers in their search for a travel destination and continually exposes them to our brand message. Trendkite will be used to measure the impact of our public relations efforts as well as informing us on the top stories that national audiences are seeing about the Spokane Region. US Travel Association Research on national travel trends, consumer demand for travel and political issues that threaten our visitation Brand USA information on International travel trends and issues. G. Tactics Media Exposure: We will use a combination of paid, owned and earned media to deliver our brand message to our target audiences. • Paid Media will be in the form of print advertising, search advertising, digital display, e-newsletters, social media paid posts and ads, native advertising, search engine optimization campaigns and out of home media in rural communities surrounding Spokane 7 • Owned Media will be delivered through our tourism website, VisitSpokane.com; our Facebook, Twitter, lnstagram, and Linkedin handles, ActOn, our printed and online Visitor Guide, and our printed visitor map. • Earned Media will include the exposure we receive from our Public and Media Relations efforts through third party endorsements from travel journalists, bloggers and influencers. PRSA will likely open national media opportunities for us as well. Informational Videos: • We will utilize video and story content on social media and digital channels to promote our targeted activities that can attract a variety of travelers. These videos will be used in social media, digital banners, and themed e-newsletters. Content Generation: We will create new content for our website and social and digital platforms to give new and updated reasons for potential or repeat visitors. • Social media posts using recently generated photos and clean copy that follows our style guide. • Brand message assets such as blog posts, influencer posts, and user generated content • Our agency will produce a series of videos on various experiential activities including shopping, dining, spas, accommodations, outdoor adventures and arts and culture. These videos will be paired with stories and photos to describe experiences that many travelers are not aware are offered by our area. Branded Events: We will promote existing signature events and work with event promoters to create new events to draw new and repeat visitors to our area. We will use social media, and our website to support the promotion of these events. • Inlander Restaurant Week • Bloomsday • Valleyfest • Hoopfest • Volume • Best of Broadway • Holiday Events • Crave Group Meetings and Group Travel: Attract meetings that match our available group hotel space and occur at the times of year when our hotels need this business to fill otherwise empty hotel rooms. • Attend group meeting planner trade shows • Advertise in group meetings industry publications and websites • Photograph and shoot video of our unique meeting spaces and group event amenities • Organize sales missions to areas where corporate headquarters are located to showcase our area for meetings, professional development and other meeting events. • Organize and support familiarization trips and site visits of meeting planners to experience the destination for themselves. 8 7. PROJECT BUDGET/TIMELINE/CASHFLOW Preliminary 2020 Visit Spokane Budget Program Jan - Dec Revenue TPA LODGING TAX MEMBERSHIP ADVERTISING PARTICIPATION SALES PRIVATE SOURCES Total Revenue Expense ADVERTISING CAMPAIGNS PRODUCT DEVELOPMENT MARKET PROMOTIONS PUBLISHING & PRODUCTION CONVENTION SERVICES MARKETING AND SALES EXPENSES PROGRAM OPERATIONS PERSONNEL EXPENSES Total Expense Net Ordinary Income EXTRAORDINARY INCOME EXTRAORDINARY EXPENSES 2,196, 744.00 2, 446, 586.00 291,058.00 245,004.00 167,050.00 25,500.00 5,434,545.00 822,783.00 12,950.00 821,253.00 138,000.00 30,602.50 455,456.00 473,339.25 2, 454, 720.00 5,209,104.00 225,441.00 0.00 206,349.00 Net Income 19,092.00 Capital Spending and Cash Reserves Net Fixed Assets/Capital Purchases/Deferred Costs Board Designated Reserves Board Designated Reserve YE Funding Transferred from Reserves Incr/Decr in Unrestricted Net Assets Net Cash -110,386.00 -140,000.00 206,349.00 -24,945.00 8. IN CLOSING... Please provide any other comments you would like to have considered that relate to this project application. We appreciate the opportunity to discuss how well Visit Spokane is performing to generate overnight stays, increase visitor spending, and build destination awareness. OUER$1,000 IN HOUSEHOLD TAX RELIEF $105.1 mnLLum IN STATE TAX REVENUE sin .881ILLiofl IN LOCAL TAX REVENUE 0 5,441 acne ONUNE VISITOR NICKET REQUESTS INDUSTRY INDICATORS Occupancyr S DKANE COUNTY 2017 2018 55.7% RevPAR SPOKANE COUNTY 2017' 2018 $66.97 $70.81 DOWNTOWN SPOKANE 65.0% DOWNTOWN SPOKANE $76.95 $80.68 Average Monthly Room Demand SPOKANE COUNTY 2017 2018 1,821,629 TM 1,866,991 DOW %JTONN SPOKANE 755,068 759,638 SOURCE S:F REP CRTS VISITOR SPENDING SUPPORTING JOBS OF AL L JOBS IN THE SPOKANE REGION EMPLOYER IN THE IN VISITORS {201T TO 2018) SPOKANE REGION LOCAL AND STATE VISITOR SPENDING (2017 TO 2018) VISITORS TO OUR REGION SOER:E' LO NOV CO Di INTL. TOIi@f'AI ECONOWICE TAX REVENUE i 749 ISW ENEWSLETTER SUBSCRIBERS 6.5 Million RAPRESSRMICENEIMTPD BY ADVERTISERS IN 2011 Design and implement marketing initiatives to support all markets segments, including„ but not limited to. meetings and conventions, leisure visitors, sports spectators and transient travelers utilizing 8 variety of marketing channels, • VisitSpokane_com Users: 414,304 YOY Increase: 17.04% s Social Media Engagement 5,434,195 YOY Increase: 4.5% • DeTinite Room Nights Booked 139,7433 LEISURE TRAVEL: Increase leisure travel visitation through promotion of the Spokane region as a must -experience destination to segments including, but not limited to, travel agents, • niversities, affinity and leisure groups. • Exhibited at tt U.S. and Canada golf shows, promoting the destination to potential visitors. • Signed up 749 new E-newsletter subscribers in 2018. BUSINESS DEVELOPMENT Acting as ou r key community relations 183m. Visit Spokane's Business Development team builds organizational value and credibirrry throughout the Spokane region with innovative programming and partnership opportunities,. • Members' 0364044 financial investment supported overall marketing and programming, enabling Visit Spokane to participate in activities restricted funds will not allow. • Total Partner Referrals; 173,908 vs. 111980 in 2017 • VisitSpokane.com advertisers had 6.5 In Ion impressions —a t00% increase over 2017. 10 DIRECT SALES: Promote the Spokane region as the preferred meeting, convention and event destination, distributing qualified leads to area Lodging and facility partners. + 110 site vIs Its, 2 group destination reviews and 1 CustomerAdvisory Board meeting. + 139,743 definite room nights booked with an estimated g75, 062,171 in delegate spending. This represents an Increase of 43% over 2017 definite room nights. + 442,057lead room nights generated, with an estimated 6278,626,980 in delegate spending. CONVENTION SERVICES: Enhance and support the overall destination experience for convention and meeting participants by connecting them to the appropriate partners, community resources and destination experiences. Creatively atiecuta pre -convention promotions to increase delegate attendance. • Sant 1,379 referrals TO local businesses. • Worked with an average of 61 unique conventions every month. Those conferences attracted more than 348,000 participants in 2018. • Sant 102leads to local businesses, conducted 1r site visits and traveled 4 times to promote conferences scheduled to come to Spokane in future years_ We also coordinated corention housing for 6 conventions. VISITOR SERVICES: Provide destination information to visitors prior to andror during their stay to enhama the visitor experience in the Spokane region. • We served 20,031 visitors at the downtown visitor cantor and 8,030 at the airport, fora total of 28,061 served. • Top points of origin for 2018vrsitors: California, Oregon, Montana, Idaho, Ronda, Texas, Colorado, Ar¢orra, Minnesota, Illinois. 139,743 DEFINITE ROOM NIGHTS ROOKED 1,379 RF5ERIMLS TO LOCAL BUSINESSES 20, 031 V 1sETORS W DOWNTOWN FE.CILMES ogINED MED/Ai $11,381, 568 DESTINATION P ROM OTFON $143,237 BUSINESS OF TOURISM $271, 548 M9=ET1NiGS AND i ;CNV ENTIONS $11,796,353 hE AVERAGE `". AMOUNT SPENT PER PERSON PER TRIP - SPOIIAAE VISITOR spos BY CATEGORY FOOD &BEVERAGEr rmzz fiz sezz, RETA B_ LODGING LOCAL TRANSPORT REC AIR (LOCAL PORTION) DOLLARS IN MILLIONS 0 SD 100 150 200 250 300 350 400 soURce OnorrCOOS roar mumsu EOCNeurrs 11 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: July 28, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Agreement with Valley Chamber of Commerce to administer the small business and nonprofit CARES grant program GOVERNING LEGISLATION: Section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) (see 42 U.S.C. § 801). PREVIOUS COUNCIL ACTION TAKEN: At the June 23, 2020 meeting, Council heard from a variety of organizations within the City regarding the impacts they have seen from the COVID-19 pandemic. At the July 7, 2020 meeting, City Council heard an administrative report on CARES funding options. At the July 14, 2020 meeting, City Council provided consensus for staff to proceed to develop and identify programs to carry out the distribution of CARES funds as indicated by City Council. BACKGROUND: General Program Information: In prior meetings, staff have provided a detailed update on the CARES Act funding package for Coronavirus Relief Funds that the City received. The City was awarded $2,901,600 under the CRF program passed through the state. In order to access the funds, the City entered into a grant agreement with the Washington State Department of Commerce, and the grant operates on a reimbursement basis, which means that the City must first expend the funds and request reimbursement after. The funds may only be used for costs incurred by local governments in response to the COVID-19 public health emergency during the period of March 1, 2020 thru October 31, 2020. Eligible Costs: In prior meetings, City Council identified a desire to distribute a large portion of CRF funds to a small business and nonprofit grant program. The total distribution was identified as $1,316,138, which was allocated as follows: $904,498 for small businesses, including $75,000 for Phase 4/Hospitality businesses, and $411,640 for nonprofits. City Council agreed upon the following criteria applicable to all entities: 18 or fewer employees and up to $7,158 per entity. Based on the criteria, the program will provide awards to approximately 184 entities. Accordingly, staff determined that it would be best to contract with an outside entity to administer the small business/nonprofit program given the large number of entities, applications, and awards that have to be processed in a very short period of time. Staff contacted Greater Spokane, Incorporated and the Valley Chamber of Commerce to discuss the program they had put together to administer the Spokane County small business/nonprofit grant program. After discussions with both entities, staff recommend contracting with the Valley Chamber of Commerce to administer the City's program, as it already has an established program that will allow the City to "piggyback" on it, thereby cutting down time for the City and applicants and making it more efficient to get funds out into the community. The anticipated program will operate similarly to the Spokane County program as follows: - Valley Chamber is contracting with Innovia to provide the application and data -management software. - Through the Spokane County program, entities will provide the number of FTE as well as zipcode for their business location. The City may utilize this to consider any entity not awarded funds by Spokane County for possible City funds. - The Valley Chamber will open the City program for a two -week application period, beginning the week of August 10 and running until August 24. This timing immediately follows the Spokane County application process. - With the amount allocated by City Council, the City can fund 184 entities (subject to reductions for program administration costs, discussed below). However, staff anticipates there will be significantly more applicants than amount available. Accordingly, the Valley Chamber has proposed, and staff agrees, that a "lottery" system with a pure random draw is the best method for selecting applicants in each of the three categories. - Once the lottery results are determined, Valley Chamber staff will provide a review of each selected entity to confirm all requirements are met. This is anticipated to take 10-14 days. At this time, staff have identified the following criteria for awards: 1. 18 or fewer FTEs; 2. Business has a current Spokane Valley business license; 3. Minimum annual budget/revenues of $10,000; 4. Expenditures incurred to date — determines whether they will receive full award; 5. Meets Federal CARES Act requirements: a. The expense is connected to the COVID-19 emergency. b. The expense is "necessary." c. The expense is not filling a shortfall in government revenues. d. The expense is not funded through another budget line item, allotment or allocation, as of March 27, 2020. e. The expense would not exist without COVID-19 or would be for a "substantially different" purpose. 6. For small businesses — Sole proprietors and independent contractors are okay, provided that the business they are asking funds for is their primary source of income. 7. For nonprofits — 501(c)(3) recommended to identify "nonprofit" status, but Spokane County program did not limit to 501(c)(3) entities. - Contract/Award process — Staff recommend using Innovia for distribution of funds. Award letters are sent concurrently with the disbursement of funds. Funds are disbursed electronically. - Once review is complete, awards distributed. Staff estimates awards would likely be distributed beginning in mid -September. Staff have been negotiating costs for administration. At this time, costs are estimated between 4.5 — 6.0% of the total awards amount. These costs are anticipated to pay for Valley Chamber staff time, costs for utilizing Innovia for its software and database systems, and a media campaign. The 4.5% represents the base amount and the additional 1.5% is for a media marketing campaign. At 4.5%, the costs for administration would be $59,226.21. At 6.0%, the costs for administration would be $78,968.28. As indicated in the July 14, 2020 meeting, these costs would come from the $1,316,138 allocated to this program, leaving a total of between $1,256,912 and $1,237,170 for distribution depending on whether a media campaign was included. With these costs, the total number of entities awarded full funds would be reduced from 183 entities to between 176 and 173 entities. As an alternative to a media campaign by the Valley Chamber, the City could utilize Economic Development, although actual advertising costs would still be paid from CRF funds. As evidenced by the timeline, in order to get this program established, staff and the Valley Chamber must begin immediately in finalizing applications, award documents, and working with Innovia to establish the appropriate Spokane Valley database. Accordingly, staff are requesting City Council approval to negotiate and finalize an agreement with the Valley Chamber to administer this program. A general form of the proposed agreement and an initial draft Scope of Work have been provided for City Council review. OPTIONS: Consensus to approve the Valley Chamber to administer the City's CARES Act CRF Funding program for small businesses, nonprofits, and Phase 4/Hospitality businesses; or take other action as deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to approve the Valley Chamber to administer the City's CARES Act CRF Funding program for small businesses, nonprofits, and Phase 4/Hospitality businesses. BUDGET/FINANCIAL IMPACTS: The City has been awarded $2,901,600 in CRF funds through the CARES Act that were passed down through Washington State. This grant is able to be used on a reimbursement basis to address the impacts of the COVID-19 pandemic in the City. The grant may not be used for expenditures already included in the City's 2020 Budget. City Council has allocated $1,316,138 towards the small business/nonprofit/Phase 4/hospitality distribution. STAFF CONTACT: Chelsie Taylor, Finance Director, and Erik Lamb, Deputy City Attorney ATTACHMENTS: • City Council Distribution Amounts for CARES Funds from July 14, 2020 meeting • Draft subrecipient agreement with Valley Chamber (no Scope of Work included) • CRF Program Guidelines • Coronavirus Relief Fund Frequently Asked Questions — July 8, 2020 CITY OF SPOKANE VALLEY, WA COVID-19 Expenditures Eligible for Coronavirus Relief Fund Reimbursement Public Health Expenses PPE for City Facilities Additional Cleaning for Parks Restrooms Additional Capital Contract Costs Additional Precinct Costs over BOJ Grant $ $ $ $ $ 6/22/2020 6/26/2020 7/7/2020 18,000 $ 18,000 $ 20,000 $ 100,000 $ 6,117 $ 24,117 18,000 20,000 100,000 156,000 $ 162,117 Compliance Public Health Measures Grant to Spokane Valley Partners $ 25,000 $ 25,000 $ 50,000 Grant to Meals on Wheels $ 8,000 $ - $ 8,000 Total $ 33,000 $ 25,000 $ 58,000 $ 39,117 $ 181,000 $ 220,117 Total City CRF Allocation Less City Operational Needs $ 2,901,600 $ (220,117) Remaining Balance of CRF Funds $ 2,681,483 P:\City Clerk\AgendaPackets for Web\2020\2020, 07-28\5a City COVID19 Costs and Proposed Costs - Final Council Allocations P:\City Clerk\AgendaPackets for Web\2020\2020, 07-28\5a City COVID19 Costs and Proposed Costs - Final Council Allocations ) cv ƒ \ \ ( 0 \ �§ « I\ h »=ILI a) m3 dEo >o0 ww 0 '5 2 (/) �— o• o§ 6 \ 0 ƒ k 2 ƒ ± 3 R + @ & 733,995 combined mortgage & rental e o 0 0 7 f \ 0 f § ] ] ) N o m 0 0 \ \ f f % \ N 0 ] ] 0 N7 ) r N e 250,000 250,000 200,000 \ § 1,150, 000 525,000 175,000 250,000 250,000 200,000 250,000 1,000,000 ] 150,000 § 400,000 406,483 400,000 400,000 500,000 400,000 175,000 0 0 500,000 150,000 ] 250,000 200,000 \ \ / \ 400,000 141,000 300,000 1,200,000 . ODM 00 500,000 300,000 75,000 1,000,000 500,000 125,000 450,000 200,000 75,000 350,000 0 625,000 oom 0 _\ Mortgage assistance Rent assistance Utility assistance Food security/insecurity Small business grants Phase 4/Hospitality Non-profit organization grants School districts \ / \ / \ / \ / ) \ ) / \ \ 0 \ \ / Small Business Grants \ 0 \ ( & f §k /\ o co 0 }\ o 0 co 0 co )/ " cs \c (§ \\ \ / ) CO 2 CO 0 0 0 ) 0 0 0 0 e 0 J 0 Amount of grant award (ie. $5,000; $10,000, etc.) o /N §\46 Ea /2 /* Council Allocations Contract No. AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND <Subrecipient> CARES ACT CORONAVIRUS RELIEF FUND GRANT THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and <name of Subrecipient>, hereinafter "Subrecipient," jointly referred to as "Parties." WHEREAS, on March 17, 2020, the City of Spokane Valley City Council passed Resolution No. 20-005 declaring a public health emergency in Spokane Valley arising from the COVID-19 outbreak; and WHEREAS, Governor Inslee issued Proclamation 20-25, "Stay Home, Stay Healthy" on March 23, 2020, which prohibited all people in Washington State from leaving their homes or participating in social, spiritual, and recreational gatherings of any kind regardless of the number of participants, and all non -essential businesses in Washington State from conducting business, within the limitations therein; and WHEREAS, Governor Inslee issued Proclamation No. 20-25.3 on May 4, 2020, which established an initial four -phased approach to reopening Washington State; and WHEREAS, Governor Inslee issued Proclamation No. 20-25.4 on May 31, 2020, which creates a transition from "Stay Home, Stay Healthy" to "Safe Start, Stay Healthy" on a County by County basis; and WHEREAS, Spokane County is currently in Phase 2 of the phased reopening plan and many businesses located in Spokane Valley are open only with a limited capacity and/or reduced operations; and WHEREAS, disruptions to workers and small businesses are serious, as small businesses are the backbone of the City's economy, and provide the foundation of employment, services for the community, and revenue for cities and other public agencies to continue to provide essential services for the public welfare and benefit; and WHEREAS, the Spokane Valley City Council recognizes that one of its essential functions is to secure the health and welfare of Spokane Valley citizens; and WHEREAS, public resources are necessary to help many citizens and small businesses impacted by the COVID-19 pandemic survive; and WHEREAS, Section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act") (PL 116-136), established the Coronavirus Relief Fund (the "Fund") and appropriated $150 billion under Title V of the CARES Act to the Fund to be used to make payments for specified uses to States and certain local governments; and WHEREAS, the Washington State allocation of Fund resources has been designated to reimburse certain additional local governments in the state for specified expenditures through contracts administered by the State Department of Commerce ("Commerce"); and WHEREAS, the City entered into an Interagency Agreement with Commerce regarding the Fund for the period March 1, 2020 through October 31, 2020, attached hereto as Exhibit B and incorporated CARES Act Subrecipient Agreement for Services (Valley Chamber) Page 1 of 9 Contract No. herein (collectively all General Teiius, Special Tell is and Conditions, and Attachments, the "Commerce Agreement"); and WHEREAS, the City Council of the City of Spokane Valley have allocated a portion of the City's CARES Act funds for small businesses and non-profit entities; and WHEREAS, the Subrecipient is a Washington non-profit corporation representing a coalition of businesses dedicated to economic development within the City of Spokane Valley; and WHEREAS, the Subrecipient's members and staff possess valuable skill, experience, and expertise in helping community businesses; and WHEREAS, the City wishes to use the skill, experience, and expertise of the Subrecipient to administer the application and distribution process for the City's program to distribute CARES Act funds to those small businesses and non -profits that need such funds as a direct result of the COVID-19 pandemic. IN CONSIDERATION of the tell is and conditions contained herein, the Parties agree as follows: 1. Incorporation of Recitals/Exhibits. The recitals and referenced Exhibits are incorporated herein by this reference. 2. Scope of Services. Subrecipient shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Subrecipient. Prior to commencement of work, Subrecipient shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Subrecipient shall commence work, perfoiiu the requested tasks in the Scope of Services, stop work, and promptly cure any failure in perfoiivance under this Agreement. B. Representations. City has relied upon the qualifications of Subrecipient in entering into this Agreement. By execution of this Agreement, Subrecipient represents it possesses the ability, skill, and resources necessary to perfoiiu the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed -upon personnel shall be made without the prior written consent of City. Subrecipient represents that the compensation as stated in paragraph 4 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Subrecipient shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Subrecipient shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished infoiivation. C. Standard of Care. Subrecipient shall exercise the degree of skill and diligence noiivally employed by professional Subrecipients engaged in the same profession, and perfoiiuing the same or similar services at the time such services are perfoiiued. CARES Act Subrecipient Agreement for Services (Valley Chamber) Page 2 of 9 Contract No. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Subrecipient will accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Subrecipient's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Subrecipient shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. E. 1. Commerce Agreement. The Parties agree that Subrecipient is and shall be a "subrecipient" for purposes of the Commerce Agreement. Subrecipient shall be subject to all requirements in the Commerce Agreement applicable to subrecipients and the funding under this Agreement, and agrees to comply with all such teiius, including providing any documentation required by such teiius and compliance and assistance in any and all audit requests related to this Agreement and the Commerce Agreement. All such teiius are incorporated by reference herein. Pursuant to the Commerce Agreement, Subrecipient shall comply with 2 C.F.R. part 200, Subpart F, governing audit requirements for recipients of federal funding. 2. Federal Acknowledgement. Funds under this Agreement are made available and are subject to Section 601(a) of the Social Security Act, as amended by section 5001 of the CARES Act, and Title V and VI of the CARES Act. The Subrecipient agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Subrecipient describing programs or projects funded in whole or in part with federal funds under this Agreement shall contain the following statements: "This project was supported by a grant awarded by the US Department of Treasury. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the US Department of Treasury. Grant funds are administered by the Local Government Coronavirus Relief Fund through the Washington State Department of Commerce." 3. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as deteiiuined by City. Subrecipient shall complete its services by October 31, 2020, unless the time for perfoiivance is extended in writing by the Parties. Either Party may teliuinate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, teiuiinate this Agreement for any reason by 10 days' written notice to Subrecipient, including but not limited to withdrawal of funding by Commerce. In the event of teiuiination without breach, City shall pay Subrecipient for all services and distributions previously authorized and satisfactorily perfoiuied prior to the teiuiination date. 4. Reimbursement Payments. A. Agreement Amount. City agrees to pay Subrecipient up to $ for all services and distributions provided under this Agreement, as set forth in Exhibit A. Subrecipient shall not perfoiiu any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. All such services and distributions are payable solely upon a reimbursement basis. B. Allowable Expenses. The Subrecipient may only be reimbursed for expenditures identified in the Scope of Services, attached as Exhibit A and incorporated by reference. The Subrecipient's CARES Act Subrecipient Agreement for Services (Valley Chamber) Page 3 of 9 Contract No. expenditures shall be documented by submittal to the City of invoices or other written documentation evidencing completion of the services identified in Exhibit A. In the event Subrecipient requests applications for deteiiuining distributions, it shall maintain and provide all applications as well. C. Unallowable Expenses. Subrecipient acknowledges that CARES Act funds cannot be used for the following expenses: payroll, salary, employee or owner compensation, capitalized equipment, travel, office equipment, and computer software, except as necessary for administration of this Agreement and distribution of funds as part of the services identified herein and as necessary as a direct result of COVID-19. 5. Payment and Recapture. A. Payment. Subrecipient shall be paid upon presentation of an invoice weekly along with any required certification (Exhibit A) to City, provided that all invoices shall be provided no later than October 21, 2020 to allow payments to be processed by October 31, 2020. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is deteiiuined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. The Parties agree that in the event an expenditure is submitted that is ineligible for payment per Exhibit B, it shall not be reimbursed by Commerce or the City. B. Recapture. In the event that Subrecipient fails to perfoiui this Agreement in accordance with state laws, federal laws, and/or the teiuis of this Agreement, or if any reimbursement is later found to be in noncompliance with state laws, federal laws, and/or the teiuis of this Agreement due to Subrecipient's failure to comply with the teiuis of this Agreement and/or such laws, the City reserves the right to recapture funds in an amount to compensate the City for noncompliance in addition to any other remedies available at law or in equity. Repayment by the Subrecipient of funds under this recapture provision shall occur within 60 days of written notice by the City. In the alternative the City may recapture such funds from payments due under this Agreement. 6. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE SUBRECIPIENT: Name: Chelsie Taylor, Finance Director Name: Phone: (509) 720-5000 Phone: Address: 10210 East Sprague Avenue Address: Spokane Valley, WA 99206 7. Applicable Laws and Standards. The Parties, in the perfoii lance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Subrecipient warrants that its services shall confoiiu to all federal, state, and local statutes and regulations. 8. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Subrecipient certifies to the best of its knowledge and belief CARES Act Subrecipient Agreement for Services (Valley Chamber) Page 4 of 9 Contract No. that it and its principals: 1. Are not presently debarred, suspended, proposed for debaii lent, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perfoiuiing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) teiiuinated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 9. Relationship of the Parties. It is understood and agreed that Subrecipient shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are perfoiiued is solely within the discretion of Subrecipient. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Subrecipient. The Subrecipient shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 10. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Subrecipient under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Subrecipient under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be peiiuitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the foiiu of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Subrecipient shall have no liability for the use of Subrecipient's work product outside of the scope of its intended purpose. 11. Records. Subrecipient shall retain all applicable records for a period of six years following the date of final payment. The City or State Auditor or any of their representatives shall have full access to and the right to examine during noiival business hours all of Subrecipient's records with respect to all matters covered in this Agreement. Such representatives shall be peiiuitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of six years from the date final payment is made hereunder. CARES Act Subrecipient Agreement for Services (Valley Chamber) Page 5 of 9 Contract No. 12. Indemnification and Hold Harmless. Subrecipient shall, at its sole expense, defend, indemnify, and hold haiiuless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Subrecipient, Subrecipient's agents, subcontractors, further subrecipients, and employees to the fullest extent peiiuitted by law, subject only to the limitations provided below. However, should a court of competent jurisdiction deteiiuine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Subrecipient and the City, its officers, officials, employees, and volunteers, the Subrecipient's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Subrecipient's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Subrecipient's waiver of immunity under Industrial Insurance, Title 51, RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or teiiuination of this Agreement. Pursuant to the Commerce Agreement, Commerce and the State of Washington shall not be liable for any claims or damages arising from Subrecipient's perfoiivance under this Agreement. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperfoiivance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time perfoiivance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party may assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Subrecipient shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Subrecipient may, from time -to -time, receive infoiuiation which is deemed by City to be confidential. Subrecipient shall not disclose such infoiuiation without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Subrecipient shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Subrecipient agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Subrecipient's services under this Agreement. Subrecipient further agrees that an arbitrator's decision therein shall be final and binding on Subrecipient and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this CARES Act Subrecipient Agreement for Services (Valley Chamber) Page 6 of 9 Contract No. Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perfoiui an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Assurance of Compliance with Applicable Federal Law. During the perfoiniance of this Agreement, the Subrecipient, for itself, its assignees, and successors in interest agrees as follows: A. Compliance with Regulations: The Subrecipient shall comply with the federal laws set forth in this Section ("Acts and the Regulations") relative to non-discrimination in federally -assisted programs, as they may be amended from time -to -time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination: The Subrecipient, with regard to the work perfoiiued by it during this Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Subrecipient shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Subrecipient for work to be perfoiiued under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Subrecipient of the Subrecipient's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D. Information and Reports: The Subrecipient shall provide all infoiivation and reports required by the Acts, the Regulations, and directives issued pursuant thereto, and shall peiinit access to its books, records, accounts, other sources of infoiivation, and its facilities as may be deteiiuined by the City or Commerce to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any infoiivation required of Subrecipient is in the exclusive possession of another who fails or refuses to furnish the infoiivation, the Subrecipient shall so certify to the City or Commerce, as appropriate, and shall set forth what efforts it has made to obtain the infoiivation. E. Sanctions for Noncompliance: In the event of a Subrecipient's noncompliance with the non-discrimination provisions of this Agreement, the City will impose such contract sanctions as it or Commerce may deteiiuine to be appropriate, including, but not limited to: 1. withholding payments to the Subrecipient under the Agreement until the Subrecipient complies; and/or 2. cancelling, teiiuinating, or suspending the Agreement, in whole or in part. CARES Act Subrecipient Agreement for Services (Valley Chamber) Page 7 of 9 Contract No. F. Incorporation of Provisions: The Subrecipient shall include the provisions of paragraphs (21)(A) through (F) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Subrecipient shall take action with respect to any subcontract or procurement as the City or Commerce may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Subrecipient becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, the Subrecipient may request that the City enter into any litigation to protect the interests of the City. In addition, the Subrecipient may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non -Discrimination Authorities: During the perfoiuiance of this Agreement, the Subrecipient agrees to comply with all applicable non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; The Unifoini Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 USC §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the teiius "programs or activities" to include all of the programs or activities of the Federal - aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§12131- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); CARES Act Subrecipient Agreement for Services (Valley Chamber) Page 8 of 9 Contract No. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq.); Omnibus Crime Control and Safe streets Act of 1968; and The Department of Justice Non -Discrimination Regulations, 28 C.F.R. part 42, Subparts C, D, E, and G, and 28 C.F.R. Part 35 and 39. 22. Business Registration. Prior to commencement of work under this Agreement, Subrecipient shall register with the City as a business if it has not already done so. 23. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 24. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services and Certification Foilu B. Commerce Agreement, including all General Tel is, Special Tel is, and Attachments The Parties have executed this Agreement this _ day of , 20. CITY OF SPOKANE VALLEY Subrecipient: Mark Calhoun, City Manager By: Its: Authorized Representative APPROVED AS TO FORM: Office of the City Attorney CARES Act Subrecipient Agreement for Services (Valley Chamber) Page 9 of 9 00 1t41�I oul 001° r W CARES Act Funds for Il n Was i ngton State 1011 lllllll4v1111i 110 V !Mk. uuiuullll��,44vvi10 % 110 O II Governments Administered by the Department of Commerce Local Government Division P.O. Box 42525 Olympia, WA 98504-2525 014��\\li�ii�i�i�i�iiiiul� uiouuiuiou h �I�1111 0010 KPII�IP,v4v,,,,, (Dated 5-18-2020) II n°f IMiaiilliing / Street Address: Washington State Department of Commerce Local Government Division PO Box 42525 1011 Plum Street SE Olympia, WA 98504-2525 Program.......Leede rsIhlh; Tony Hanson Deputy Assistant Director Community Capital Facilities Unit 360-725-3005 Tony. Hanson(cr�commerce.wa.gov Couserce......II.....eceirlhiip: .............................................. Lisa Brown, Ph.D. Director Tina Hochwender Managing Director Community Assistance and Research Unit 360-725-3087 Tina. HochwenderRcommerce.wa.gov Mark Barkley Assistant Director Local Government Division This publication is available in an alternative format upon request. Events sponsored by Commerce are accessible to persons with disabilities. Accommodations may be arranged with a minimum of 10 working days' notice by calling 360-725-3087 o oro orloo ioiv.lO or) i(e);f. ori col so (i1Clrol ""r) oro o ri roc] ora l'or; col() orl(riso COOOOO; (0'o:iv() or000rio oriol000() orio ltioso Genera nformatIion 1. Source of 1 2.. A location 3. PerIiod of I 4 5 6 8 ""I'ormu ""All 311 • c • "'I El 'S a 1 Performance ntended Use IigIib ne IigIi IigIib Cost Process & e Costs be Costs e Cost Test ReIirn 2 4 4 bursements. 5 "Procedure to 0 1. Award 2.. Worl ......etter. 4ng ::Da piers btaIin "I'unds "7 "7 "7 3.. Contract 4. ReIirnbursernent Requests. 5.. A-19 Certification and Activity IReoort 8 8 e n e r II II n°f I. Source of Funds 011 You have been awarded funds through the state's Coronavirus Relief Funds (CRF). The funds are available under section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act"). Your grant is funded entirely through the federal stimulus funding under the CARES Act provided by the U.S. Department of Treasury (US Treasury) to the Governor via the Office of Financial Management (OFM). On April 27, 2020 Governor Inslee announced the award of nearly $300 million to local governments in CRF from the state's allocation of the CARES Act funding. 2. Allocation Formula OFM developed the allocation methodology and determined the jurisdiction amounts. The allocations were based on 2019 population estimates for each jurisdiction. Funds will be provided to cities and counties with populations under 500,000 that were ineligible to receive direct funding under the CARES Act. Each county will receive a minimum distribution of $250,000 and each city will receive a minimum distribution of $25,000. Cities and counties with populations over 500,000 did not receive a direct allocation from the state. Instead these jurisdictions received a direct allocation from the US Treasury (i.e. city of Seattle, King Co., Pierce Co., Snohomish Co., etc.). For a complete list of cities and counties and their allocations, click here. 3. Period of Performance The Coronavirus Relief Funds may only be used for costs incurred by local governments in response to the COVI D-19 public health emergency during the period of March 1, 2020 thru October 31, 2020. The US Treasury's Guidance provides an end date of December 30, 2020. This is the end date in which the state must have reimbursed all "recipients of the funds" (grantees) their costs incurred in response to the COVID-19 emergency. In order to allow time for Commerce to process final payments and conduct contract closeouts; and for OFM to fully utilize any unspent funds before they expire, expenditures are only being accepted on costs incurred through October 31, 2020. All final requests for reimbursement must be submitted no later than November 15, 2020. 4. Intended Use Under the CARES Act, the Coronavirus Relief Funds (CRF) may be used to cover costs that: 1. Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); AND 2. Are NOT accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or local government. The "most recently 1 approved" budget refers to the enacted budget for the relevant fiscal period for the particular government. A cost meets this requirement if: a) The cost cannot lawfully be funded using a line item, allotment, or allocation within that budget; OR b) The cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. 3. A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund, rainy day fund, or similar reserve account. Funds may NOT be used to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not a permissible use of Fund payments. The use of these funds are very broad and flexible, and can be used for both operating and capital expenditures. If funds are being used for capital expenditures such as acquisition of real property or construction / renovation costs, please contact us immediately. We will provide you with further information and guidance. Utilizing CRF for these purposes will require additional Federal and state provisions being applied to the project such as: • All projects must be reviewed under a Federal Section 106 review for archaeological and cultural resources if the project: acquires property, disturbs ground, and/or involves structures more than 50 years old. Grantees must submit documentation to the project manager when the review is complete. Section 106 supersedes the Governor's Executive Order 05-05 review. • Construction / renovation projects may be required to meet high-performance building standards and document they have entered the state's LEED certification process. • Construction / renovation projects will be required to follow Federal Davis Bacon and state prevailing wage laws, rules, and regulations. Additionally, grantees must ensure all capital expenditures are only for costs incurred through the limited timeframe of March 1, 2020 thru October 31, 2020. 5. .Eligible costs There are six (6) primary eligible cost categories. These cost categories and their eligible cost sub- categories are as follows: 1. Medical expenses such as: • COVID-19-related expenses of public hospitals, clinics, and similar facilities. • Expenses of establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacity, including related construction costs. • Costs of providing COVID-19 testing, including serological testing. • Emergency medical response expenses, including emergency medical transportation, related to COVI D-19. 2 • Expenses for establishing and operating public telemedicine capabilities for COVID-19-related treatment. 2. Public health expenses such as: • Expenses for communication and enforcement by State, territorial, local, and Tribal governments of public health orders related to COVID-19. • Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for medical personnel, police officers, social workers, child protection services, and child welfare officers, direct service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COVID-19 public health emergency. • Expenses for disinfection of public areas and other facilities, e.g., nursing homes, in response to the COVID-19 public health emergency. • Expenses for technical assistance to local authorities or other entities on mitigation of COVID-19-related threats to public health and safety. • Expenses for public safety measures undertaken in response to COVID-19. • Expenses for quarantining individuals. 3. Payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. 4. Expenses of actions to facilitate compliance with COVID-19-related public health measures, such as: • Expenses for food delivery to residents, including, for example, senior citizens and other vulnerable populations, to enable compliance with COVID-19 public health precautions. • Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions. • Expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. • Expenses of providing paid sick and paid family and medical leave to public employees to enable compliance with COVID-19 public health precautions. • COVID-19-related expenses of maintaining state prisons and county jails, including as relates to sanitation and improvement of social distancing measures, to enable compliance with COVID-19 public health precautions. • Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with COVID-19 public health precautions. 5. Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency, such as: • Expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. • Expenditures related to a state, territorial, local, or Tribal government payroll support program. • Unemployment insurance costs related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. 3 6. Any other COVID-19-related expenses reasonably necessary to the function of government that satisfy the Fund's eligibility criteria. Ineligible costs Non -allowable expenditures include, but are not limited to: 1. Expenses for the state share of Medicaid. 2. Damages covered by insurance. 3. Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency. 4. Expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by states to state unemployment funds. 5. Reimbursement to donors for donated items or services. 6. Workforce bonuses other than hazard pay or overtime. 7. Severance pay. 8. Legal settlements. 7. .Eligible cost test Grantees are charged with determining whether or not an expense is eligible based on the US Treasury's Guidance and as provided in the grantee's contract scope of work with Commerce. To assist grantees with this determination, Commerce has developed an eligibility cost test. This test gives each grantee full authority to make the appropriate call for each circumstance. TEST — If all responses for the particular incurred cost are "true" for all five statements below, then a jurisdiction can feel confident the cost is eligible: 1. The expense is connected to the COVID-19 emergency. 2. The expense is "necessary". 3. The expense is not filling a short fall in government revenues. 4. The expense is not funded thru another budget line item, allotment or allocation, as of March 27, 2020. 5. The expense wouldn't exist without COVID-19 OR would be for a "substantially different" purpose. It is the responsibility of each grantee to define "necessary" or "substantially different", giving the grantee the authority and flexibility to make their own determination. Additional consideration — The intent of these funds is to help jurisdictions cover the immediate impacts of the COVID-19 emergency. Both direct costs to the jurisdiction and costs to their communities. There are many possible eligible costs. Many costs are clearly eligible and others are in more of a grey area. One could probably justify some of the "grey area" costs based on the test, but are they directly addressing the immediate impacts? Possibly not. In these situations it may be safer and more appropriate to utilize the funds in one of the many other eligible cost categories that more clearly meet the intent of the funds. Again, each grantee has the full authority to make the final call based on their circumstances and justification. 4 8. Cost reimbursement Funds are available on a reimbursement basis only, and cannot be advanced under any circumstances. If funds are being used for the acquisition of real property or construction / renovation costs, please contact us immediately. Reimbursable costs are those that a Grantee has already incurred. We may only reimburse grantees for eligible costs incurred in response to the COVID-19 public health emergency during the period of March 1, 2020 thru October 31, 2020. Final Date of Reimbursements In order to ensure all awardees and their costs incurred in response to the COVID-19 emergency are paid out by December 30, 2020 per the US Treasury's Guidance, expenditures are only being accepted on costs incurred through October 31, 2020. All final requests for reimbursement must be submitted no later than November 15, 2020. Grantees will not be required to submit a proposed budget prior to contract execution. Grantees will have the discretion and flexibility to determine where these funds may best serve their communities. Each grantee will determine eligible costs to submit for reimbursement. For reporting purposes, expenditures must be tracked at the sub -category level for the six (6) primary eligible cost categories, as follows: 1. Medical Expenses A. Public hospitals, clinics, and similar facilities B. Temporary public medical facilities & increased capacity C. COVID-19 testing, including serological testing D. Emergency medical response expenses E. Telemedicine capabilities F. Other 2. Public Health Expenses A. Communication and enforcement of public health measures B. Medical and protective supplies, including sanitation and PPE C. Disinfecting public areas and other facilities D. Technical assistance on COVID-19 threat mitigation E. Public safety measures undertaken F. Quarantining individuals G. Other 3. Payroll expenses for public employees dedicated to COVID-19 A. Public Safety B. Public Health C. Health Care D. Human Services E. Economic Development F. Other 4. Expenses to facilitate compliance with COVID-19 measures A. Food access and delivery to residents B. Distance learning tied to school closings C. Telework capabilities of public employees 5 D. Paid sick and paid family and medical leave to public employees E. COVID-19-related expenses in county jails F. Care and mitigation services for homeless populations G. Other 5. Economic Supports A. Small Business Grants for business interruptions B. Payroll Support Programs C. Other 6. Other COVID-19 Expenses No receipts or proof of payment for costs incurred will be required to be submitted to Commerce. Grantees are still required to maintain sufficient accounting records in accordance with state and federal laws. Monitoring visits may be scheduled. 6 III cess , ilia II 1. A and Letter ce u e Commerce strives to administer funds expediently and with a minimum of red tape. We do so within the policies and procedures established by the US Treasury and state's Legislature, OFM, Commerce, and the Office of the Attorney General. Prior to receiving funds, a contract will need to be executed with Commerce. Award letters with instructions to initiate the contracting process will be emailed to each city and county receiving an allocation by no later than May 22nd. Emails to cities will be sent to mayors and any other contacts obtained with the assistance of the Association of Washington Cities. Emails to counties will be sent to the county commissioners and any other contacts obtained with the assistance of the Washington State Association of Counties. Included with the award letter will be: • CRF Program Guidelines • A draft contract template for review and to initiate the public process for authorization to execute once the final contract is available for execution • Working Papers 2. (orking papers Your grant award packet includes Working Papers. The Working Papers ask for basic information needed to create a contract: • Contact information for the person who will administer the grant once the contract is signed. Grant documents and correspondence will be sent to this person. • Your Statewide Vendor Number (SWV#) • Your Federal Indirect Rate • Your fiscal year end date • Name and title for the person authorized by the jurisdiction to sign the contract Please complete and return the Working Papers to the Commerce project manager identified in the award letter as soon as possible, even if you do not plan to begin drawing your funds for a while. Your project manager will manage your contract until project completion. Feel free to give us a call if you have any questions as you fill out the form (see contact information on previous page). 3. Contract Once the completed Working Papers have been received by the Commerce project manager identified in the award letter, a contract will be prepared and sent to you for signature. Have the authorized representative sign the contract and then return a scanned pdf copy to your project manager. Then the project manager will route the contract for Commerce's signature. It generally takes two to four weeks to fully execute a contract. Once executed by Commerce a fully executed copy will be scanned and a pdf copy emailed to the jurisdiction and you will have access to your funds. Commerce is working to make the contracting process as quick and easy as possible. 7 4. Reimbursements This is a reimbursement -style grant, meaning no advance payments. Funds are available once a contract is executed. All grantees are required to set up a SWV number so funds may be sent electronically. Grantees have the flexibility to cash out their grant or draw down funds as frequently as once a month as long as you have incurred documented eligible costs in response to the COVID-19 public health emergency during the period of March 1, 2020 thru October 31, 2020. All final requests for reimbursement must be submitted no later than November 15, 2020. Commerce has moved to electronic vouchering through their Contracts Management System (CMS) Online A-19 Portal. Requests for reimbursement must be submitted online through the CMS System by an individual authorized by the Grantee's organization. Online electronic vouchering provides for grantees to receive reimbursements as quickly as possible. Grantees with barriers to using the online A- 19 portal, may request an A-19 form from their Commerce project manager. Access to CMS is available through the Secure Access Washington (SAW) portal. You will need to create a SAW account if you do not already have one. Please find detailed instructions here: Office of Financial Management. It may take up to three weeks after you submit this information for an electronic transfer account to be set up. We will automatically receive your SWV number from the office that sets them up. Once logged into SAW, add the Department of Commerce to your `services' and submit an Online A-19 External User Request form. Then Commerce will add you as a new external user in CMS; and the CMS system will generate and email a registration code to you to complete the CMS registration. For additional grantee support, refer to the Commerce Online A-19 Webpaqe for External Users, which includes SAW resources and the CMS manual for external users. The A-19 voucher must include a detailed breakdown of the costs incurred within each eligible budget category and the total reportable eligible expenses in response to the COVID-19 public health emergency. Accompanying with each voucher must be an executed A-19 certification and A-19 activity report. Incomplete or improperly prepared submissions may result in payment delays. After receipt and acceptance of a fully completed A-19 voucher submittal, grantees can expect electronic reimbursements within 7-10 days. No receipts or proof of payment for costs incurred will be required to be submitted to Commerce. Grantees are still required to maintain sufficient accounting records in accordance with state and federal laws; and are responsible for maintaining clear and accurate program records, and making them accessible to Commerce and the State Auditor. Monitoring visits may be scheduled. 5. A-19 Certification and Activity Report In order to receive reimbursement for eligible expenses incurred, each A-19 Voucher must include: 1. A completed A-19 Certification: • An individual authorized to execute on behalf of the local government must certify by signing this document under penalty of perjury that the items and costs listed herein and on the accompanying Commerce A-19 Voucher are eligible charges for necessary expenditures incurred due to the COVID-19 public health emergency that were not previously accounted for in the most recent approved budget as of March 27, 2020, 8 and that the funds were used in accordance with section 601(a) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act"). 2. A completed A-19 Activity Report (instructions included in document): • Must be submitted as an Excel spreadsheet, not a PDF. • Include a detailed breakdown of the individual eligible expenditures reported by each sub -category of the six (6) primary budget categories. Each primary budget category includes sub -categories and provides an option to add "other" sub -categories. • Include the total amount of all previous reimbursement requests for each applicable sub -category. • Include the total amount of funds being requested in the current reimbursement request for each applicable sub -category. • Include a brief description of the use of the funds being requested for each applicable sub -category. Keep descriptions as concise as possible, but include adequate context to demonstrate how these funds addressed the COVI D-19 emergency. If applicable, please consider: o Providing a brief description of the specific activities performed. o Identifying specific populations served. o Identifying specific programs created or utilized. o Including any known or intended outcomes, results, or community impacts. A certification and activity report must be completed and returned with each reimbursement voucher. After the contract is executed, you will receive additional instructions on how to submit electronic reimbursement requests with the A-19 certification and A-19 activity report. 9 Coronavirus Relief Fund Frequently Asked Questions Updated as of July 8, 2020 The following answers to frequently asked questions supplement Treasury's Coronavirus Relief Fund ("Fund") Guidance for State, Territorial, Local, and Tribal Governments, dated April22, 2020, ("Guidance" ).1 Amounts paid from the Fund are subject to the restrictions outlined in the Guidance and set forth in section 601(d) of the Social Security Act, as added by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act ("CARES Act"). Eligible Expenditures Are governments required to submit proposed expenditures to Treasury for approval? No. Governments are responsible for making deteiruinations as to what expenditures are necessary due to the public health emergency with respect to COVID-19 and do not need to submit any proposed expenditures to Treasury. The Guidance says that funding can be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. How does a government determine whether payroll expenses for a given employee satisfy the "substantially dedicated" condition? The Fund is designed to provide ready funding to address unforeseen financial needs and risks created by the COVID-19 public health emergency. For this reason, and as a matter of administrative convenience in light of the emergency nature of this program, a State, territorial, local, or Tribal government may presume that payroll costs for public health and public safety employees are payments for services substantially dedicated to mitigating or responding to the COVID-19 public health emergency, unless the chief executive (or equivalent) of the relevant government deteiruines that specific circumstances indicate otherwise. The Guidance says that a cost was not accounted for in the most recently approved budget if the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. What would qualify as a "substantially different use" for purposes of the Fund eligibility? Costs incurred for a "substantially different use" include, but are not necessarily limited to, costs of personnel and services that were budgeted for in the most recently approved budget but which, due entirely to the COVID-19 public health emergency, have been diverted to substantially different functions. This would include, for example, the costs of redeploying corrections facility staff to enable compliance with COVID-19 public health precautions through work such as enhanced sanitation or enforcing social distancing measures; the costs of redeploying police to support management and enforcement of stay-at-home orders; or the costs of diverting educational support staff or faculty to develop online learning capabilities, such as through providing infoiruation technology support that is not part of the staff or faculty's ordinary responsibilities. Note that a public function does not become a "substantially different use" merely because it is provided from a different location or through a different manner. For example, although developing online instruction capabilities may be a substantially different use of funds, online instruction itself is not a substantially different use of public funds than classroom instruction. The Guidance is available at https://home.treasurv.gov/system/files/136/Coronavirus-Relief-Fund-Guidance-for- State-Territorial-Local-and-Tribal-Goveniinents.pdf. 1 May a State receiving a payment transfer funds to a local government? Yes, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act. Such funds would be subject to recoupment by the Treasury Department if they have not been used in a manner consistent with section 601(d) of the Social Security Act. May a unit of local government receiving a Fund payment transfer funds to another unit of government? Yes. For example, a county may transfer funds to a city, town, or school district within the county and a county or city may transfer funds to its State, provided that the transfer qualifies as a necessary expenditure incurred due to the public health emergency and meets the other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, a transfer from a county to a constituent city would not be peiuiissible if the funds were intended to be used simply to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify as an eligible expenditure. Is a Fund payment recipient required to transfer funds to a smaller, constituent unit of government within its borders? No. For example, a county recipient is not required to transfer funds to smaller cities within the county's borders. Are recipients required to use other federal funds or seek reimbursement under other federal programs before using Fund payments to satisfy eligible expenses? No. Recipients may use Fund payments for any expenses eligible under section 601(d) of the Social Security Act outlined in the Guidance. Fund payments are not required to be used as the source of funding of last resort. However, as noted below, recipients may not use payments from the Fund to cover expenditures for which they will receive reimbursement. Are there prohibitions on combining a transaction supported with Fund payments with other CARES Act funding or COVID-19 relief Federal funding? Recipients will need to consider the applicable restrictions and limitations of such other sources of funding. In addition, expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds, are not eligible uses of Fund payments. Are States permitted to use Fund payments to support state unemployment insurance funds generally? To the extent that the costs incurred by a state unemployment insurance fund are incurred due to the COVID-19 public health emergency, a State may use Fund payments to make payments to its respective state unemployment insurance fund, separate and apart from such State's obligation to the unemployment insurance fund as an employer. This will pelulit States to use Fund payments to prevent expenses related to the public health emergency from causing their state unemployment insurance funds to become insolvent. 2 Are recipients permitted to use Fund payments to pay for unemployment insurance costs incurred by the recipient as an employer? Yes, Fund payments may be used for unemployment insurance costs incurred by the recipient as an employer (for example, as a reimbursing employer) related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. The Guidance states that the Fund may support a "broad range of uses" including payroll expenses for several classes of employees whose services are "substantially dedicated to mitigating or responding to the COVID-19 public health emergency." What are some examples of types of covered employees? The Guidance provides examples of broad classes of employees whose payroll expenses would be eligible expenses under the Fund. These classes of employees include public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. Payroll and benefit costs associated with public employees who could have been furloughed or otherwise laid off but who were instead repurposed to perfoiiu previously unbudgeted functions substantially dedicated to mitigating or responding to the COVID-19 public health emergency are also covered. Other eligible expenditures include payroll and benefit costs of educational support staff or faculty responsible for developing online learning capabilities necessary to continue educational instruction in response to COVID-19-related school closures. Please see the Guidance for a discussion of what is meant by an expense that was not accounted for in the budget most recently approved as of March 27, 2020. In some cases, first responders and critical health care workers that contract COVID-19 are eligible for workers' compensation coverage. Is the cost of this expanded workers compensation coverage eligible? Increased workers compensation cost to the government due to the COVID-19 public health emergency incurred during the period beginning March 1, 2020, and ending December 30, 2020, is an eligible expense. If a recipient would have decommissioned equipment or not renewed a lease on particular office space or equipment but decides to continue to use the equipment or to renew the lease in order to respond to the public health emergency, are the costs associated with continuing to operate the equipment or the ongoing lease payments eligible expenses? Yes. To the extent the expenses were previously unbudgeted and are otherwise consistent with section 601(d) of the Social Security Act outlined in the Guidance, such expenses would be eligible. May recipients provide stipends to employees for eligible expenses (for example, a stipend to employees to improve telework capabilities) rather than require employees to incur the eligible cost and submit for reimbursement? Expenditures paid for with payments from the Fund must be limited to those that are necessary due to the public health emergency. As such, unless the government were to deteiiuine that providing assistance in the foiiu of a stipend is an administrative necessity, the government should provide such assistance on a reimbursement basis to ensure as much as possible that funds are used to cover only eligible expenses. 3 May Fund payments be used for COVID-19 public health emergency recovery planning? Yes. Expenses associated with conducting a recovery planning project or operating a recovery coordination office would be eligible, if the expenses otherwise meet the criteria set forth in section 601(d) of the Social Security Act outlined in the Guidance. Are expenses associated with contact tracing eligible? Yes, expenses associated with contract tracing are eligible. To what extent may a government use Fund payments to support the operations of private hospitals? Governments may use Fund payments to support public or private hospitals to the extent that the costs are necessary expenditures incurred due to the COVID-19 public health emergency, but the foiui such assistance would take may differ. In particular, financial assistance to private hospitals could take the foini of a grant or a short-teinI loan. May payments from the Fund be used to assist individuals with enrolling in a government benefit program for those who have been laid off due to COVID-19 and thereby lost health insurance? Yes. To the extent that the relevant government official deteiuiines that these expenses are necessary and they meet the other requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance, these expenses are eligible. May recipients use Fund payments to facilitate livestock depopulation incurred by producers due to supply chain disruptions? Yes, to the extent these efforts are deemed necessary for public health reasons or as a foiui of economic support as a result of the COVID-19 health emergency. Would providing a consumer grant program to prevent eviction and assist in preventing homelessness be considered an eligible expense? Yes, assuming that the recipient considers the grants to be a necessary expense incurred due to the COVID-19 public health emergency and the grants meet the other requirements for the use of Fund payments under section 601(d) of the Social Security Act outlined in the Guidance. As a general matter, providing assistance to recipients to enable them to meet property tax requirements would not be an eligible use of funds, but exceptions may be made in the case of assistance designed to prevent foreclosures. May recipients create a "payroll support program" for public employees? Use of payments from the Fund to cover payroll or benefits expenses of public employees are limited to those employees whose work duties are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May recipients use Fund payments to cover employment and training programs for employees that have been furloughed due to the public health emergency? Yes, this would be an eligible expense if the government deteiiuined that the costs of such employment and training programs would be necessary due to the public health emergency. 4 May recipients use Fund payments to provide emergency financial assistance to individuals and families directly impacted by a loss of income due to the COVID-19 public health emergency? Yes, if a government deteiiuines such assistance to be a necessary expenditure. Such assistance could include, for example, a program to assist individuals with payment of overdue rent or mortgage payments to avoid eviction or foreclosure or unforeseen financial costs for funerals and other emergency individual needs. Such assistance should be structured in a manner to ensure as much as possible, within the realm of what is administratively feasible, that such assistance is necessary. The Guidance provides that eligible expenditures may include expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. What is meant by a "small business," and is the Guidance intended to refer only to expenditures to cover administrative expenses of such a grant program? Governments have discretion to deteiiuine what payments are necessary. A program that is aimed at assisting small businesses with the costs of business interruption caused by required closures should be tailored to assist those businesses in need of such assistance. The amount of a grant to a small business to reimburse the costs of business interruption caused by required closures would also be an eligible expenditure under section 601(d) of the Social Security Act, as outlined in the Guidance. The Guidance provides that expenses associated with the provision of economic support in connection with the public health emergency, such as expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures, would constitute eligible expenditures of Fund payments. Would such expenditures be eligible in the absence of a stay-at-home order? Fund payments may be used for economic support in the absence of a stay-at-home order if such expenditures are deteiiuined by the government to be necessary. This may include, for example, a grant program to benefit small businesses that close voluntarily to promote social distancing measures or that are affected by decreased customer demand as a result of the COVID-19 public health emergency. May Fund payments be used to assist impacted property owners with the payment of their property taxes? Fund payments may not be used for government revenue replacement, including the provision of assistance to meet tax obligations. May Fund payments be used to replace foregone utility fees? If not, can Fund payments be used as a direct subsidy payment to all utility account holders? Fund payments may not be used for government revenue replacement, including the replacement of unpaid utility fees. Fund payments may be used for subsidy payments to electricity account holders to the extent that the subsidy payments are deemed by the recipient to be necessary expenditures incurred due to the COVID-19 public health emergency and meet the other criteria of section 601(d) of the Social Security Act outlined in the Guidance. For example, if deteiiuined to be a necessary expenditure, a government could provide grants to individuals facing economic hardship to allow them to pay their utility fees and thereby continue to receive essential services. 5 Could Fund payments be used for capital improvement projects that broadly provide potential economic development in a community? In general, no. If capital improvement projects are not necessary expenditures incurred due to the COVID-19 public health emergency, then Fund payments may not be used for such projects. However, Fund payments may be used for the expenses of, for example, establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacity or improve mitigation measures, including related construction costs. The Guidance includes workforce bonuses as an example of ineligible expenses but provides that hazard pay would be eligible if otherwise determined to be a necessary expense. Is there a specific definition of "hazard pay"? Hazard pay means additional pay for perfoiiuing hazardous duty or work involving physical hardship, in each case that is related to COVID-19. The Guidance provides that ineligible expenditures include "[pJayroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency." Is this intended to relate only to public employees? Yes. This particular nonexclusive example of an ineligible expenditure relates to public employees. A recipient would not be peiiuitted to pay for payroll or benefit expenses of private employees and any financial assistance (such as grants or short-teini loans) to private employers are not subject to the restriction that the private employers' employees must be substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May counties pre pay with CARES Act funds for expenses such as a one or two-year facility lease, such as to house staff hired in response to COVID-19? A government should not make prepayments on contracts using payments from the Fund to the extent that doing so would not be consistent with its ordinary course policies and procedures. Must a stay-at-home order or other public health mandate be in effect in order for a government to provide assistance to small businesses using payments from the Fund? No. The Guidance provides, as an example of an eligible use of payments from the Fund, expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. Such assistance may be provided using amounts received from the Fund in the absence of a requirement to close businesses if the relevant government deteiiuines that such expenditures are necessary in response to the public health emergency. 6 Should States receiving a payment transfer funds to local governments that did not receive payments directly from Treasury? Yes, provided that the transferred funds are used by the local government for eligible expenditures under the statute. To facilitate prompt distribution of Title V funds, the CARES Act authorized Treasury to make direct payments to local governments with populations in excess of 500,000, in amounts equal to 45% of the local government's per capita share of the statewide allocation. This statutory structure was based on a recognition that it is more administratively feasible to rely on States, rather than the federal government, to manage the transfer of funds to smaller local governments. Consistent with the needs of all local governments for funding to address the public health emergency, States should transfer funds to local governments with populations of 500,000 or less, using as a benchmark the per capita allocation foiiuula that governs payments to larger local governments. This approach will ensure equitable treatment among local governments of all sizes. For example, a State received the minimum $1.25 billion allocation and had one county with a population over 500,000 that received $250 million directly. The State should distribute 45 percent of the $1 billion it received, or $450 million, to local governments within the State with a population of 500,000 or less. May a State impose restrictions on transfers of funds to local governments? Yes, to the extent that the restrictions facilitate the State's compliance with the requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance and other applicable requirements such as the Single Audit Act, discussed below. Other restrictions are not peiiuissible. If a recipient must issue tax anticipation notes (TANs) to make up for tax due date deferrals or revenue shortfalls, are the expenses associated with the issuance eligible uses of Fund payments? If a government deteiiuines that the issuance of TANs is necessary due to the COVID-19 public health emergency, the government may expend payments from the Fund on the interest expense payable on TANs by the borrower and unbudgeted administrative and transactional costs, such as necessary payments to advisors and underwriters, associated with the issuance of the TANs. May recipients use Fund payments to expand rural broadband capacity to assist with distance learning and telework? Such expenditures would only be peiiuissible if they are necessary for the public health emergency. The cost of projects that would not be expected to increase capacity to a significant extent until the need for distance learning and telework have passed due to this public health emergency would not be necessary due to the public health emergency and thus would not be eligible uses of Fund payments. Are costs associated with increased solid waste capacity an eligible use of payments from the Fund? Yes, costs to address increase in solid waste as a result of the public health emergency, such as relates to the disposal of used personal protective equipment, would be an eligible expenditure. May payments from the Fund be used to cover across-the-board hazard pay for employees working during a state of emergency? No. The Guidance says that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. Hazard pay is a foiiu of payroll expense and is subject to this limitation, so Fund payments may only be used to cover hazard pay for such individuals. 7 May Fund payments be used for expenditures related to the administration of Fund payments by a State, territorial, local, or Tribal government? Yes, if the administrative expenses represent an increase over previously budgeted amounts and are limited to what is necessary. For example, a State may expend Fund payments on necessary administrative expenses incurred with respect to a new grant program established to disburse amounts received from the Fund. May recipients use Fund payments to provide loans? Yes, if the loans otherwise qualify as eligible expenditures under section 601(d) of the Social Security Act as implemented by the Guidance. Any amounts repaid by the borrower before December 30, 2020, must be either returned to Treasury upon receipt by the unit of government providing the loan or used for another expense that qualifies as an eligible expenditure under section 601(d) of the Social Security Act. Any amounts not repaid by the borrower until after December 30, 2020, must be returned to Treasury upon receipt by the unit of government lending the funds. May Fund payments be used for expenditures necessary to prepare for a future COVID-19 outbreak? Fund payments may be used only for expenditures necessary to address the current COVID-19 public health emergency. For example, a State may spend Fund payments to create a reserve of personal protective equipment or develop increased intensive care unit capacity to support regions in its jurisdiction not yet affected, but likely to be impacted by the current COVID-19 pandemic. May funds be used to satisfy non-federal matching requirements under the Stafford Act? Yes, payments from the Fund may be used to meet the non-federal matching requirements for Stafford Act assistance to the extent such matching requirements entail COVID-19-related costs that otherwise satisfy the Fund's eligibility criteria and the Stafford Act. Regardless of the use of Fund payments for such purposes, FEMA funding is still dependent on FEMA's determination of eligibility under the Stafford Act. Must a State, local, or tribal government require applications to be submitted by businesses or individuals before providing assistance using payments from the Fund? Governments have discretion to deteiiuine how to tailor assistance programs they establish in response to the COVID-19 public health emergency. However, such a program should be structured in such a manner as will ensure that such assistance is deteiiuined to be necessary in response to the COVID-19 public health emergency and otherwise satisfies the requirements of the CARES Act and other applicable law. For example, a per capita payment to residents of a particular jurisdiction without an assessment of individual need would not be an appropriate use of payments from the Fund. May Fund payments be provided to non profits for distribution to individuals in need of financial assistance, such as rent relief? Yes, non -profits may be used to distribute assistance. Regardless of how the assistance is structured, the financial assistance provided would have to be related to COVID-19. May recipients use Fund payments to remarket the recipient's convention facilities and tourism industry? Yes, if the costs of such remarketing satisfy the requirements of the CARES Act. Expenses incurred to publicize the resumption of activities and steps taken to ensure a safe experience may be needed due to 8 the public health emergency. Expenses related to developing a long-term plan to reposition a recipient's convention and tourism industry and infrastructure would not be incurred due to the public health emergency and therefore may not be covered using payments from the Fund. May a State provide assistance to farmers and meat processors to expand capacity, such to cover overtime for USDA meat inspectors? If a State deteiiuines that expanding meat processing capacity, including by paying overtime to USDA meat inspectors, is a necessary expense incurred due to the public health emergency, such as if increased capacity is necessary to allow faiiuers and processors to donate meat to food banks, then such expenses are eligible expenses, provided that the expenses satisfy the other requirements set forth in section 601(d) of the Social Security Act outlined in the Guidance. The guidance provides that funding may be used to meet payroll expenses for public safety, public health, health care, human services, and similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency. May Fund payments be used to cover such an employee's entire payroll cost or just the portion of time spent on mitigating or responding to the COVID-19 public health emergency? As a matter of administrative convenience, the entire payroll cost of an employee whose time is substantially dedicated to mitigating or responding to the COVID-19 public health emergency is eligible, provided that such payroll costs are incurred by December 30, 2020. An employer may also track time spent by employees related to COVID-19 and apply Fund payments on that basis but would need to do so consistently within the relevant agency or department. May Fund payments be used to cover increased administrative leave costs of public employees who could not telework in the event of a stay at home order or a case of COVID-19 in the workplace? The statute requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27, 2020. As stated in the Guidance, a cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation. If the cost of an employee was allocated to administrative leave to a greater extent than was expected, the cost of such administrative leave may be covered using payments from the Fund. Questions Related to Administration of Fund Payments Do governments have to return unspent funds to Treasury? Yes. Section 601(f)(2) of the Social Security Act, as added by section 5001(a) of the CARES Act, provides for recoupment by the Department of the Treasury of amounts received from the Fund that have not been used in a manner consistent with section 601(d) of the Social Security Act. If a government has not used funds it has received to cover costs that were incurred by December 30, 2020, as required by the statute, those funds must be returned to the Department of the Treasury. What records must be kept by governments receiving payment? 9 A government should keep records sufficient to demonstrate that the amount of Fund payments to the government has been used in accordance with section 601(d) of the Social Security Act. May recipients deposit Fund payments into interest bearing accounts? Yes, provided that if recipients separately invest amounts received from the Fund, they must use the interest earned or other proceeds of these investments only to cover expenditures incurred in accordance with section 601(d) of the Social Security Act and the Guidance on eligible expenses. If a government deposits Fund payments in a government's general account, it may use those funds to meet immediate cash management needs provided that the full amount of the payment is used to cover necessary expenditures. Fund payments are not subject to the Cash Management Improvement Act of 1990, as amended. May governments retain assets purchased with payments from the Fund? Yes, if the purchase of the asset was consistent with the limitations on the eligible use of funds provided by section 601(d) of the Social Security Act. What rules apply to the proceeds of disposition or sale of assets acquired using payments from the Fund? If such assets are disposed of prior to December 30, 2020, the proceeds would be subject to the restrictions on the eligible use of payments from the Fund provided by section 601(d) of the Social Security Act. Are Fund payments to State, territorial, local, and tribal governments considered grants? No. Fund payments made by Treasury to State, territorial, local, and Tribal governments are not considered to be grants but are "other financial assistance" under 2 C.F.R. § 200.40. Are Fund payments considered federal financial assistance for purposes of the Single Audit Act? Yes, Fund payments are considered to be federal financial assistance subject to the Single Audit Act (31 U.S.C. §§ 7501-7507) and the related provisions of the Unifoini Guidance, 2 C.F.R. § 200.303 regarding internal controls, §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. Are Fund payments subject to other requirements of the Uniform Guidance? Fund payments are subject to the following requirements in the Unifoini Guidance (2 C.F.R. Part 200): 2 C.F.R. § 200.303 regarding internal controls, 2 C.F.R. §§ 200.330 through 200.332 regarding subrecipient monitoring and management, and subpart F regarding audit requirements. Is there a Catalog of Federal Domestic Assistance (CFDA) number assigned to the Fund? Yes. The CFDA number assigned to the Fund is 21.019. If a State transfers Fund payments to its political subdivisions, would the transferred funds count toward the subrecipients' total funding received from the federal government for purposes of the Single Audit Act? Yes. The Fund payments to subrecipients would count toward the threshold of the Single Audit Act and 2 C.F.R. part 200, subpart F re: audit requirements. Subrecipients are subject to a single audit or program- 10 specific audit pursuant to 2 C.F.R. § 200.501(a) when the subrecipients spend $750,000 or more in federal awards during their fiscal year. Are recipients permitted to use payments from the Fund to cover the expenses of an audit conducted under the Single Audit Act? Yes, such expenses would be eligible expenditures, subject to the limitations set forth in 2 C.F.R. § 200.425. If a government has transferred funds to another entity, from which entity would the Treasury Department seek to recoup the funds if they have not been used in a manner consistent with section 601(d) of the Social Security Act? The Treasury Department would seek to recoup the funds from the government that received the payment directly from the Treasury Department. State, territorial, local, and Tribal governments receiving funds from Treasury should ensure that funds transferred to other entities, whether pursuant to a grant program or otherwise, are used in accordance with section 601(d) of the Social Security Act as implemented in the Guidance. 11 DRAFT ADVANCE AGENDA as of July 22, 2020; 3:00 p.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings August 4, 2020, Special Meeting: Budget Workshop 8:30 a.m. — 2:30 p.m. [due Tue July 281 August 4, 2020, Study Session, 6:00 p.m. - Cancelled August 11, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report Valleyfest Update — Peggy Doering [due Tue Aug 41 (5 minutes) (15 minutes) 3. Admin Report: Code Text Amendment (CTA-2020-0001) — Mike Basinger, Erik Lamb (10 minutes) 4. Admin Report: Code Text Amendment (CTA-2020-0002, Essential Public Fac) — Lori Barlow (10 minutes) 5. Admin Report: Comprehensive Plan Amendments — Mike Basinger (10 minutes) 6. Admin Report: Mem. Of Understanding Wa. Dept of Commerce Mfg Roadmap — Chaz Bates (10 minutes) 7. Admin Report: Advance Agenda — Mayor Wick (5 minutes) 8. Info Only: Finance Dept Monthly Report [*estimated meeting: 65 mins] August 18, 2020, Study Session, 6:00 p.m. 1. Council 2021 Budget Goals — Mark Calhoun 2. Advance Agenda — Mayor Wick August 25, 2020, Formal Meeting Format, 6:00 p.m. Proclamation: Recognizing 100`h Anniversary of 19`h Amendment Adoption 1. Consent Agenda (claims, payroll, minutes) [due Tue Aug 111 (20 minutes) (5 minutes) [due Tue Aug 181 (5 minutes) 2. First Reading Ordinance Code Text Amendment (CTA-2020-0001) — Mike Basinger, E. Lamb (10 minutes) 3. First Reading Ordinance Code Text Amendment (CTA-2020-0002 Ess. Public Fac)— Lori Barlow (10 min) 4. First Reading Ordinance Comprehensive Plan Amendments — Mike Basinger (10 minutes) 5. First Reading Ordinance Comprehensive Plan Zoning Map Amendment — Mike Basinger (5 minutes) 6. Motion Consideration: Mem. Of Understanding Wa. Dept of Commerce Mfg Roadmap — C.Bates(10 mins) 7. Admin Report: Advance Agenda — Mayor Wick (5 minutes) 8. Info Only: Department Monthly Reports [*estimated meeting: 55 mins] Sept 1, 2020, Study Session, 6:00 p.m. [due Tue Aug 251 1. Advance Agenda — Mayor Wick (5 minutes) Sept 8, 2020, Formal Meeting Format, 6:00 p.m. [due Tue Sept 11 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Second Reading Ordinance Code Text Amendment (CTA-2020-0001) — Mike Basinger, E. Lamb (10 min) 3. Second Reading Ordinance Code Text Amendment (CTA-2020-0002 Ess. Public Fac)- Lori Barlow (10 mn) 4. Second Reading Ordinance Comprehensive Plan Amendments — Mike Basinger (10 minutes) 5. Second Reading Ordinance Comprehensive Plan Zoning Map Amendment — Mike Basinger (10 minutes) 6. Admin Report: Estimated Revenues & Expenditures, 2021 Budget — Chelsie Taylor (15 minutes) 7. Admin Report: Advance Agenda — Mayor Wick (5 minutes) [*estimated meeting: 65 mins] Sept 15, 2020, Study Session, 6:00 p.m. 1. Outside Agency Presentation (max 5 minutes each) — Chelsie Taylor 2. Advance Agenda — Mayor Wick Sept 22, 2020, Formal Meeting Format, 6:00 p.m. 1. Public Hearing #1 — 2021 Budget Revenues and Property Taxes — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) [due Tue Sept 81 (— 60 mins) (5 minutes) [due Tue Sept 151 (15 minutes) (5 minutes) Draft Advance Agenda 7/23/2020 11:12:43 AM Page 1 of 2 3. Motion Consideration: Set 2021 Budget Hearing #2 for Oct 27 — Chelsie Taylor 4. Admin Report: Washington State Dept. of Trans Land Acquisition, Flora Road — C. 5. Admin Report: Advance Agenda — Mayor Wick 6. Info Only: Department Monthly Reports [*estimated Sept 29, 2020, Studv Session, 6:00 p.m. 1. Proposed Ordinance Adopting 2021 Property Taxes — Chelsie Taylor 2. Advance Agenda — Mayor Wick Oct 6, 2020, Studv Session, 6:00 p.m. 1. Admin Report: City Manager Presents 2021 Preliminary Budget — Mark Calhoun 2. Advance Agenda — Mayor Wick Oct 13, 2020, Formal Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Wick Oct 20, 2020, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick Oct 27, 2020, Formal Meeting Format, 6:00 p.m. 1. Public Hearing #2 — 2021 Budget — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. First Reading Property Tax Ordinance — Chelsie Taylor 4. Admin Report: 2020 Budget Amendment — Chelsie Taylor 5. Admin Report: Advance Agenda — Mayor Wick 6. Info Only: Department Monthly Reports Nov 3, 2020, Studv Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick (5 minutes) Driskell (10 minutes) (5 minutes) meeting: 40 mins] [due Tue Sept 221 (10 minutes) (5 minutes) Idue Tue Sept 291 (60 minutes) (5 minutes) [due Tue Oct 61 (5 minutes) (5 minutes) Idue Tue Oct 13] (5 minutes) [due Tue Oct 20] (15 minutes) (5 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 45 mins] Nov 10, 2020, Formal Meeting Format, 6:00 p.m. 1. Public Hearing: 2020 Budget Amendment — Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) 3. Second Reading Property Tax Ordinance — Chelsie Taylor 4. First Reading Ordinance 2020 Budget Amendment — Chelsie Taylor 5. First Reading Ordinance Adopting 2021 Budget — Chelsie Taylor 6. Motion Consideration: Allocation of Outside Agency Grants — Chelsie Taylor 7. Admin Report: Advance Agenda — Mayor Wick *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Arts Council Sculpture Presentations Artwork & Metal Boxes Core Beliefs Resolution Donation Recognition Fee Resolution Cost of Service Analysis Flashing Beacons/School Signage Health District Stats Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol Park Lighting [due Tue Oct 271 (5 minutes) [due Tue Nov 3] (10 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (5 minutes) PFD Presentation SPEC Report/Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Tourism Venues (12/8/2020) TPA Interlocal Agreement Trunk or Treat Water Districts & Green Space Way Finding Signs Draft Advance Agenda 7/23/2020 11:12:43 AM Page 2 of 2 City of Spokane Valley Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Page Title 1 Cover Sheet 2 Pre -Application Meetings Requested 3 Online Applications Received 4 Construction Applications Received 5 Land Use Applications Received 6 Construction Permits Issued 7 Land Use Applications Approved 8 Development Inspections Performed 9 Code Enforcement 10 Revenue 11 Building Permit Valuations Printed 07/13/2020 14:07 Page 1 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Pre -Application Meetings Requested A Pre -Application Meeting is a service provided to help our customers identify the code requirements related to their project proposal. Community & Public Works Department scheduled a total of 12 Pre -Application Meetings in June 2020. 30- 20- 10 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Land Use Pre -Application ® Commercial Pre-App Meeting Commercial Pre-App Land Use Pre -Application Meeting Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 6 10 11 5 2 6 0 0 0 0 0 0 9 13 6 9 3 6 0 0 0 0 0 0 Annual Total To -Date: 86 Printed 07/13/2020 14:07 Page 2 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Online Applications Received Community & Public Works Department received a total of 474 Online Applications in June 2020. 600 400 200 0 Jan Feb Mar Apr May Jun Trade Permit ii" 1 Right of Way Permit Sign Permit Reroof Permit Jul Aug Sep Oct Nov Dec Pre -Application Meeting Request Demolition Permit i Other Online Applications Approach Permit Approach Permit Demolition Permit Other Online Applications Pre -Application Meeting Request Reroof Permit Right of Way Permit Sign Permit Trade Permit Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 7 0 4 1 5 0 1 32 61 0 2 9 9 0 0 12 4 0 0 0 0 0 0 0 0 0 0 83 116 0 0 0 0 0 0 0 0 0 2 0 0 0 0 5 25 29 30 59 76 0 0 0 0 0 0 37 51 41 51 68 51 0 0 0 0 0 0 6 7 9 4 6 10 0 0 0 0 0 0 139 109 151 108 139 208 0 0 0 0 0 0 0 0 0 0 Monthly Totals 187 197 265 268 376 ' 74 Annual Total To -Date: 1,767 Printed 07/13/2020 14:07 Page 3 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Construction Applications Received Community & Public Works Department received a total of 533 Construction Applications in June 2020. 600 400 200 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New INN Other Construction Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits 24 70 22 4 1 2 0 1 1 0 *1 *15 0 0 55 48 33 2 3 1 0 0 12 16 12 1 0 1 0 0 0 119 71 75 0 5 4 0 0 0 8 5 8 0 0 3 0 0 0 0 0 0 3 *7 *5 *5 *12 *4 0 0 0 0 0 0 *10 *8 *10 *6 *6 *11 0 0 0 0 0 0 *232 *257 *322 *296 *394 *492 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 onthly Totals 463 483 488 314 422 533 0 0 0 0 0 0 Annual Total To -Date: 2,703 *Includes Online Applications. Printed 07/13/2020 14:27 Page 4 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Land Use Applications Received Community & Public Works Department received a total of 86 Land Use Applications in June 2020. 200 150 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec .- %.1 Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 3 5 5 3 *6 4 0 0 0 0 0 0 4 4 2 4 3 4 0 0 0 0 0 0 o o 1 0 1 1 0 0 0 0 0 0 1 0 0 0 2 1 0 0 0 0 0 0 5 3 3 0 1 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 1 0 1 0 1 0 0 0 0 0 0 1 0 1 0 2 4 0 0 0 0 0 0 68 146 93 *73 *61 *69 0 0 0 0 0 0 Monthly Totals 85 159 10 0 0 0 0 0 Annual Total To -Date: 592 *Includes Online Applications. Printed 07/13/2020 14:27 Page 5 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Construction Permits Issued Community & Public Works Department issued a total of 539 Construction Permits in June 2020. 600 400 200 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Commercial - New ® Commercial - TI Residential - New ® Other Construction Permits Commercial - New Commercial - TI Residential - New Commercial - Trade Residential - Trade Residential - Accessory Demolition Sign Other Construction Permits Monthly Totals Annual Total To -Date: 2,496 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 23 49 25 23 11 24 0 0 0 0 0 0 1 0 1 0 0 6 0 0 0 0 0 0 43 48 47 6 8 3 0 0 0 0 0 0 13 16 6 1 3 2 0 0 0 0 0 0 84 91 91 4 13 7 0 0 0 0 0 0 7 5 6 2 3 2 0 0 0 0 0 0 1 5 5 3 7 6 0 0 0 0 0 0 6 10 11 6 5 13 0 0 0 0 0 0 212 209 279 249 319 476 0 0 0 0 0 0 390 433 471 294 369 539 0 0 0 0 0 0 Printed 07/13/2020 14:28 Page 6 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Land Use Applications Approved Community & Public Works Department approved a total of 1 Land Use Applications in June 2020. 60 40 20 0 t 411. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Boundary Line Adjustment Short Plat Preliminary Long Plat Preliminary Binding Site Plan Preliminary Final Platting Zoning Map/Comp Plan Amendment State Environmental Policy Act (SEPA) Administrative Exception/Interpretation Other Land Use Permits Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 o o 0 0 0 0 0 0 0 0 0 0 23 39 41 0 0 1 0 0 0 0 0 0 Monthly Totals 23 39 41 0 0 1 0 0 0 0 0 0 Annual Total To -Date: 104 Printed 07/13/2020 14:28 Page 7 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Development Inspections Performed Community & Public Works Department performed a total of 1,309 Development Inspections in June 2020. Development Inspections include building, planning, engineering and ROW inspections. 2020 2019 2018 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Totals 998 1,180 1,232 735 1,399 1,309 0 0 0 0 0 0 1,113 772 1,050 1,402 1,417 1,363 1,300 1,485 1,285 1,525 1,137 1,030 1,026 990 1,441 1,384 1,619 1,754 1,413 1,483 1,338 1,452 1,165 962 Printed 07/13/2020 14:29 Page 8 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Code Enforcement Code Enforcement Officers responded to 61 citizen requests in the month of June. They are listed by type below. Please remember that all complaints, even those that have no violation, must be investigated. 100 50 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec CE-Stop Work Order Environmental General Nuisance ® Property Complaint, Non -Violation CE-Stop Work Order Complaint, Non -Violation Environmental General Nuisance Property Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 2 7 5 7 3 0 0 0 0 0 0 32 40 26 49 32 39 0 0 0 0 0 0 10 18 21 18 17 19 0 0 0 0 0 0 Monthly Totals 46 60 55 72 56 61 0 0 0 0 0 0 Annual Total To -Date: 350 Printed 07/13/2020 14:29 Page 9 of 11 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Revenue Community & Public Works Department Revenue totaled $309,668 in June 2020. 500,000 400,000 300,000 200,000 100,000 Jan 0 Feb Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Mar Apr -} 2020 2019 Five -Year Trend May Jun Jul Aug Sep $230,256 $402,862 $371,956 $237,120 $402,525 $309,668 $0 $0 $0 $159,604 $156,291 $228,212 $198,243 $251,439 $198,641 $204,983 $242,691 $194,002 $216,861 $192,571 $179,943 $2,423,484 $162,441 $228,717 $265,529 $195,244 $241,906 $233,496 $355,943 $304,988 $228,157 $294,794 $299,906 $349,821 $3,160,942 $177,431 $117,425 $220,845 $206,090 $234,009 $158,168 $260,179 $362,478 $253,342 $270,649 $204,016 $169,751 $2,634,383 $174,349 $146,874 $133,382 $221,935 $309,558 $265,383 $134,394 $135,242 $149,194 $197,639 $232,319 $159,618 $2,259,887 $212,038 $183,405 $375,848 $187,053 $356,403 $229,293 $124,020 $264,735 $243,514 $163,819 $139,562 $124,778 $71,763 $105,035 $145,457 $180,895 $115,321 $106,864 $150,381 $146,012 $95,805 $157,403 $87,053 $95,749 Oct i Nov Dec Totals $0 $0 $0 1,954,387 $2,604,468 1,457,738 Printed 07/13/2020 14:30 Page 10 of 11 Building Permit Valuation 2020 Trend 2019 2018 2017 2016 2015 Community & Public Works Department Monthly Report 01 /01 /2020 - 06/30/2020 Community & Public Works Department Building Permit Valuation totaled $30,663,459 in June 2020. 60, 000, 000 40,000,000 20,000,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Noy Dec 2020 2019 Five -Year Trend Jan Apr May Jun Jul Aug Sep Oct Nov Dec Totals $22.13M $20.94M $36.48M $27.62M $51.38M $30.66M $0.00M $0.00M $0.00M $0.00M $0.00M $0.00M ';$189.21M $10.62M $17.16M $23.50M $15.92M $22.33M $20.71M $19.56M $20.58M $16.55M $14.51M $28.27M $13.64M 223.34M $5.66M $22.21M $19.46M $12.46M $23.15M $15.02M $46.65M $18.80M $14.36M $17.16M $35.18M $34.15M $12.84M $6.35M $27.60M $7.87M $9.55M $26.26M $29.25M $25.44M $20.69M $21.88M $25.46M $6.70M $23.82M $18.37M $6.98M $30.99M $35.66M $35.63M $9.78M $9.05M $8.88M $10.05M $67.10M $16.78M $7.83M $28.14M $55.63M $10.10M $36.56M $19.11M $7.07M $41.53M $33.68M $9.06M $7.76M $5.52M $2.93M $10.71M $7.82M $18.16M $6.73M $7.53M $5.05M $8.06M $5.15M $14.42M $5.86M $5.06M 264.26M 219.89M Printed 07/13/2020 14:30 Page 11 of 11 Community & Public Works Department Monthly Report 06/01/20 — 06/30/20 MAINTENANCE Agreements for Services Adopted and In Operation * Budget estimates ** Does not include June Contract Name Contractor Contract Amoun Total Expended % of Contract Expended Street Maintenance Street Sweeping Storm Drain Cleaning Landscaping Weed Spraying Emergency Traffic Control Litter and Weed Control State Highway Maintenance Traffic Signals, Signs, Striping Dead Animal Control Poe Asphalt AAA Sweeping AAA Sweeping Senske Clearwater Sens ke Geiger WSDOT 4111 Spokane County Mike Pederson $1,500,000.00 $560,000.00 $202,587.50 $62,985.00 $39,000.00 $15,000.00 $70,000.00 $265,000.00 $737,000.00 $20,000.00 $330,794.11 $192,704.57 $77,413.32 $10,384.44 $19,500.00 $4,180.87 $14,523.30 $135,998.48 $217,024.51 $3,975.00 22.05% 34.41% 38.21% 16.49% 50.00% 27.87% 20.75% 51.32% 29.45% 19.88% IMEMMENIME Snow Season - October 2019 - April 2020 On Call - Graders On Call - Plow Drivers On Call - Sidewalk Operator Multiple Multiple 1I Valley Landsca • $500,000.00 $265,000.00 $40,000.00 $76,062.32 $105,336.80 $5,593.38 15.21% 39.75% 13.98% Citizen Requests for Public ""works `-Al rye °020 Request Submitted In Progress Resolved / Waiting Broken Sprinkler Construction - CPVV° Construction - Deve Construction - Private Dead Animal Removal General Street Maint Gravel Shouldering Hazard on Street Illegal Dumping - Obj Report a Pothole Street Sweeping Vegetation / Weeds SOLID WASTE STORMWATER Traffic Signs: Missing/ Damaged Totals 2 7 4 3 4 4 1 2 5 8 4 26 1 10 21 11 113 0 0 0 0 0 1 0 0 0 0 0 0 0 4 0 0 2 7 4 3 4 3 1 2 5 8 4 26 1 6 21 11 r 108 STREET MAINTENANCE ACTIVITY The following is a summary of Contractor maintenance activities in the City of Spokane Valley for June 2020: • Geiger Work Crew — Cutting dryland grass, tree trimming and garbage and dump site removal. • Pothole patching, tree trimming, graffiti removal. • Poe Maintenance Contract — Cracksealing, Asphalt patching on Farr Road, Desmet, Mission, Sprague, Broadway, Sharp, Appleway and 34t". Manhole adjustments and repair, stormwater inlet and drywell repairs and installation of ITS conduit on Fancher at UP Tracks. • AAA sweeping Contract — Arterial sweeping and residential sweeping. Residential sweeping was completed on June 23rd • AAA Sweeping Vactor Contract — Cleaning drywells, sidewalk inlets and north/south arterial catchbasins. WASTEWATER Status of the process can be monitored at: http://www.spokaneriver.net/, http://www.ecy.wa.gov/geographic/spokane/spokane river basin.htm, http://www.spokanecounty.org/utilities/WaterReclamation/content.aspx?c=2224 and http://www.spokaneriverpartners.com/ STORMWATER UTILITY The following is a summary of City Stormwater Utility activities for June 2020: • Continue Design Report task for the Drywell Retrofit with Pavement Preservation Water Quality Dept. of Ecology Agreement. Environmental tasks SEPA, and Inadvertent Discovery Plan and Cultural Resources are completed. • Spokane Valley Regional Decant Facility: Received Design Report approval from Dept. of Ecology. Received and completed review of 90% design submittal. • Submitted annual Maintenance and Sweeping Report to Spokane Regional Clean Air Agency. • Continued. In concert with the release of the revised Stormwater Management Manual for Eastern Washington (Dept. of Ecology), COSV Stormwater Utility began coordinated effort with City of Spokane, and Spokane County to evaluate the Spokane Regional Stormwater Manual for equivalency. • Appleway Stormwater Improvement project (DOE grant project): Initialize project, coordinate project scope with CIP management, and prepare for survey of project site. • Continue process to identify the merits for jurisdictional coverage under the UIC program. Begin subbasin delineation, continued development of 2021 UIC stormwater Management Plan, update sink maps. • Continued updating the Stormwater Utility 0 & M plan. • Participation and support Glenrose, Central Park Flood Insurance Study. • Continued annual management and/or participation of the following service contracts: o Roadway Landscape Maintenance Contract — Contract Awarded — Work underway - Senske. o Street Sweeping Contract — Work underway — AAA Sweeping. o Storm Drain Cleaning Contract — Work underway - AAA Sweeping. o Roadway Weed Control Contract — Work underway - Clearwater Summit • Continued working on the following tasks: o Responded to stormwater related issues, 12 sites. o Stormwater action requests 2020. 2 Current status to date is shown below: Stormwater Action Requests (Incl. Public and In -Staff Requests) June - 20 Total Requests Logged Since 2009: 655 2020 Completed Project sites: Completed Projects 2009-2019: Locations not warranting work: 12 294 279 Total Project Backlog: 82 DEVELOPMENT ENGINEERING The following is a summary of Development Engineering activities for June 2020: • Assisted Building and Planning Division with preparation of design requirements for (11) Commercial and (7) Land Use Pre -Application meetings. • Prepared multiple Recommended Conditions of Approvals for preliminary plats and Dedication Languages for final plats. Reviewed multiple final plats and submittal packages to record final plats. • Reviewed civil plans and drainage reports for Engineered Grading Permits associated with commercial and land use projects. Coordinated with private Engineers and Developers. • Reviewed civil plans for the following projects: o Empire Physicians Clinic (EGR-2020-0009) o South Pines Mini Storage (EGR-2020-0011) o Barker Mini Storage (EGR-2020-0016) o Barker Commercial Retail (EGR-2020-0017) o Summit Chiropractic Office (EGR-2020-0020) o Moskalenko Short Plat — 5 lots (EGR-2020-0022) o Boudreau Commercial Project (EGR-2020-0025) o Coast Aluminum (EGR-2020-0030) o Spokane Metals Shell Building (EGR-2020-0036) o Broadway Mini Storage (EGR-2020-0037) o Mirabeau Point BSP Improvements (EGR-2020-0038) o CCS Site Circulation Improvements (EGR-2020-0039) o Trent School Site Circulation Improvements (EGR-2020-0040) o Affinity at Mirabeau Point (EGR-2020-0041) o Union Road Short Plat — 4 lots (EGR-2020-0043) o Barker Road Apartments (EGR-2020-0044) o Gadberry Place Short Plat — 9 lots (EGR-2020-0045) o Summerfield East 10th Add — 37 lots (EGR-2020-0046) o Appleway & Michigan Apartments (EGR-2020-0047) o 16th Lane Floodplain Fill (EGR-2020-0048) o Grace Christian Church (EGR-2020-0050) o Union Vista Townhomes (EGR-2020-0051) o The Hideaway Short Plat — 9 lots (EGR-2020-0052) o Union Road Commercial (EGR-2020-0053) • Spoke with and emailed citizens and developers to answer inquiries and discuss design requirements for potential commercial and land use projects. • Conducted preconstruction meetings, performed site visits, prepared punch lists, reviewed surety estimates, and reviewed and approved construction certification packages to finalize final plats and to issue commercial building certificates of occupancy. 3 CAPITAL PROJECTS S .,,. �.' Valley Public Works Projects Monthly Summary - Design & Construction June-2020 Estimated Total Project Proposed Bid Open % Complete Design & Construction Projects Funding Construction Project # Ad Date Date PE I CN Completion Cost Street Projects 0143 Barker Rd/BNSF Grade Separation FHWA - STP(U) TBD TBD 100 0 12/31/22 $ 6,484,000 0249 Sullivan &Wellesley Intersection Improv FHWA - STP(U) 05/03/19 05/24/19 90 0 12/31/20 $ 1,370,000 0273 Barker/I-90 Interchange WSDOT N/A N/A 100 0 12/31/20 $ 900,000 0275 Barker Rd Widening -River to Euclid FHWA - STP(U) 06/12/20 07/10/20 100 0 12/31/25 $ 3,190,800 0295 Garland Avenue Extension COSV 04/05/19 04/19/19 100 98 12/31/20 $ 2,900,000 0302 Ella Sidewalk: Broadway to Alki CDBG 02/28/20 03/20/20 100 98 11/01/20 $ 431,487 0303 S. Conklin Road Sidewalk CDBG 02/28/20 03/20/20 100 98 11/01/20 $ 179,520 0309 Local Access Streets: Barker Homes COSV 04/24/20 05/20/20 100 1 12/31/20 $ 50,000 0310 Sullivan Rd Overcrossing UP RR Deck Rep. FHWA - BR TBD TBD 100 0 12/31/21 $ 337,625 0313 Barker Road/Union Pacific Crossing FMSIB TBD TBD 90 0 12/31/22 $ 1,434,000 Street Preservation Projects 0267 Mission SW - Bowdish to Union TIB - SP 03/01/19 03/22/19 100 98 12/31/19 $ 2,196,922 0285 Indiana Ave Pres - Evergreen to Sullivan COSV 03/06/20 03/20/20 100 85 12/31/20 $ 2,343,166 Traffic Projects 0259 North Sullivan ITS Project FHWA - CMAQ 02/14/20 03/06/20 100 50 12/31/20 $ 1,104,209 0293 2018 CSS Citywide Reflective Signal BP HSIP N/A N/A 100 10 12/31/21 $ 180,000 0294 Citywide Reflective Post Panels HSIP N/A N/A 100 5 12/31/21 $ 78,000 0300 Pines & Mission Intersection Improvement FHWA - CMAQ TBD TBD 60 0 11/01/21 $ 588,000 Parks Projects 0268 Appleway Trail -Evergreen to Sullivan FHWA - STP(U) 06/28/19 07/19/19 100 98 12/31/20 $ 2,516,550 0304 CenterPlace West Lawn Phase 2 COSV 11/22/19 12/20/19 100 85 12/31/20 $ 2,000,000 0305 CenterPlace Roof Repair COSV 05/01/20 05/15/20 100 0 07/01/20 $ 571,000 Project Design % Complete Total Design Only Projects Funding Complete Project Date PE Cost Street Projects 0205 Sprague/Barker Intersection Improvement FHWA - CMAQ 12/31/20 0223 Pines Rd Underpass @ BNSF & Trent FHWA - STP(U) 12/31/21 0299 Argonne Rd Concrete Pvmt Indiana to Mont TIB - UAP 05/31/21 0301 Park & Mission Intersection Improvements COSV 03/31/21 0311 Sullivan Rd./SR 290 Interchange Project COSV 12/31/23 0318 Wilbur Sidewalk: Boone to Mission STBG-SA 03/31/21 40 27 25 0 0 0 $ 446,237 $ 7,295,000 $ 2,825,000 $ 153,500 $ 500,000 $ 60,000 Street Preservation Projects 0286 Broadway Preservation: Havana to Fancher COSV 03/31/21 70 $ 100,000 0292 Mullan Preservation: Broadway -Mission COSV 08/31/21 25 $ 75,000 Stormwater Projects 0308 Regional Decant Facility Canopy ECOLOGY TBD 0317 Appleway Stormwater Improvements ECOLOGY 03/31/21 0 0 $ 595,535 $ 90,244 Parks Projects 0314 Balfour Park Frontage Improvements COSV 03/31/21 0 $ 66,500 4 PLANNING AND GRANTS USDOT's INFRA Program USDOT administers the Infrastructure for Rebuilding America (INFRA) discretionary grant program. In January 2020, USDOT announced its current call for projects, making available 900 million dollars for freight improvement projects. The City partnered with Spokane County for a joint -application seeking full funding for the completion of the Bigelow Gulch corridor and the Sullivan -Trent interchange reconstruction projects. Applications were submitted on February 25, 2020, requesting $33.2 million from USDOT. The Secretary of Transportation submitted her recommended award list to Congress and the City was not recommended for an INFRA award. WSDOT's City Safety Program WSDOT administers the federal Highway Safety Improvement Program and funds projects under the City Safety Program (CSP). Applications were submitted on March 3, 2020 and due March 6, 2020. Awards are anticipated by October 2020. Washington State Department of Commerce Electrification Transportation Systems Grant Program Spokane Regional Transportation Council and Avista Corp. have partnered to submit a regional application for the installation of electric vehicle charging stations for public use. The City would participate by applying to install charging stations at City Hall and CenterPlace. Applications were submitted by SRTC on June 1, 2020. USDOT's BUILD Program USDOT administers the Better Utilizing Investment to Leverage Development (BUILD) discretionary grant program. On February 18, 2020, USDOT announced its current call for projects, making available $1 billion for capital projects. The City's application for the Pines/BNSF GSP was submitted on May 13, 2020. Awards expected by September 15, 2020. WSDOT's Safe Routes To School (SRTS) and Pedestrian and Bicyclist Program (PBP) WSDOT administers two parallel funding programs to improve safety for pedestrians and bicyclists. PBP makes available approximately $18 million and applications are due July 13, 2020. SRTS makes available approximately $19 million and applications are due July 20, 2020. Award announcements are issued during winter 2020, likely by December 2020. However, funding award isn't formalized until it is adopted as part of the state's budget for the 2021- 2023 biennium. Funding will be available for the 2021-2023 biennium beginning July 2021. On June 30, City Council authorized the City Manager to submit an application to the PBP for the Sprague Ave. crossing at City Hall, which included a Pedestrian Hybrid Beacon. Also, Council authorized the submittal of two projects to SRTS: Bowdish Rd. sidewalk from 12th to 16th Ave., and Bowdish Rd. bike lane and sidewalk from 16th to 22nd Ave. Washington State Transportation Improvement Board (TIB) TIB announced its 2020 Call for Projects, making available $60 million statewide, and $6.4 million to our northeast region, for the Urban Arterial Program (UAP). The TIB Sidewalk Program was cancelled for 2020. On June 30, staff proposed to council two projects: Argonne Corridor Concrete Reconstruction (Indiana to Montgomery) and Sullivan Preservation and Sidewalk (Sprague to 8th Ave.). Staff will return on July 14, 2020 seeking council authorization to submit the proposed applications to TIB. Applications are due August 14 and awards are expected Nov. 20, 2020. Pavement Management Update Public Outreach & Education Staff has tabled the topic of an ad -hoc committee due to funding challenges introduced by the annual budgeting process and the impacts of COVID-19. Staff will coordinate with City Council to determine an appropriate time to restart this process. StreetScan — Pavement Condition Evaluation It was identified that the September 2019 pavement condition survey omitted a portion of the City's arterial network. In July, 2020, the StreetScan car will be returning to Spokane Valley to collect data on the omitted street segments. Upon completion, StreetScan's findings report will be completed and the data collection will be closed -out. 5 *awe Malley - SECOND QUARTER REPORT APRIL—JUNE 2020 PARKS AND RECREATION ADMINISTRATION AND MAINTENANCE CONTRACTS WORKED ON: • Recreational Services for summer sports camps • Services for the CenterPlace fire control sprinkler systems and backflow devices • Use Agreement for radio -controlled car track at Sullivan Park • Professional Services for the Valley Mission Horse Arena Master Plan • Amendments to Agreements for: o Construction for Browns Park 2019 Improvements o Professional Services for Browns Park 2019 Improvements o Lease for Western Dance Hall o Janitorial Services for CenterPlace • Staff worked with staff from Community and Public Works on the CenterPlace Roof Repair project. The request for bids went out a second time and a contractor was chosen. They will start the work in July. • The CenterPlace West Lawn project continues to take shape. The sod has been laid, the concrete plaza and walkways have been poured, and the cul-de-sac was redesigned. Unfortunately with COVID-19, some manufacturing was shut down for awhile, so there will be a delay in delivery of the light fixtures, and the stage shelter. The updated completion of the West Lawn is scheduled for late August. COVID-19 restrictions and requirements continue to be a daily challenge for our department including the challenges of staff working from home. Because we are still in Phase 2 of the Governor's phased approach to reopening WA, reservations continue to be cancelled and refunded week -by -week. Parks are being used and abused, and therefore, many repairs are being made. We were scrambling to purchase PPE for staff and citizens in the parks and within CenterPlace, when it reopens. We have been brainstorming as to what we can and can't do for the citizens, and trying to come up with new, innovative ideas. Zoom meetings are the norm whether it be with City staff, other local jurisdictions , or with other parks and recreation departments across our state, as we deal with the same issues of opening/not opening camps, pools, programs, activities, and how that will all look like with restrictions, etc. We receive many calls from citizens regarding our current situation, so we are constantly educating the public with what the Governor's phases mean and what we can/cannot do with our parks, trails, recreation, pools, splash pads, and CenterPlace. ADMINISTRATION AND MAINTENANCE, continued • Staff spent considerable time working on a grant application to apply for an acquisition grant from the Washington State Recreation Conservation Office (RCO) for the purchase of the 45.73-acre Flora Rd. property which WSDOT owns. As part of the application process, we had our technical review presentation via Zoom with the RCO committee, and they in turn gave us feedback for the final presentation to be given in September. • The Appleway Trail project from Evergreen to Sullivan reached substantial completion. Staff met on -site regularly with Community and Public Works for this project. Many people have already been using the trail and we have received positive feedback from the community that they can now go for miles without interruption. • Meetings continued with the contractor for the Browns Park 2019 Improvements project, which is now substantially complete. Various items still need to be completed, such as irrigation repair, etc. • Staff has been meeting with the consultant for design of the Browns Park Playground that will be replaced in 2021. This improvement will also include a new restroom and picnic shelter. • Our department's Business Plan and 2021 Budget was completed and submitted. • New park rules and regulations signs were made with the updated rules. They have now been installed in all the parks. • We hired our Park Ambassador to work weekends in the summer months. This position has proven to be useful as a direct liaison with the citizens and being our "eyes and ears" out in the parks. • Two continuing challenges we are facing daily are homelessness issues and graffiti. We are working to address these issues as quickly as possible. 2 CENTERPLACE REGIONAL EVENT CENTER • Due to COVID-19, CenterPlace is closed to the public until Phase 3. Phase 3 will allow gatherings of up to 50 people. We did not host any events during this quarter but our staff was busy cancelling, moving, and creating new reservations. Our staff took 39 new reservations for later this year or next year, as people are hesitant to reserve not knowing what phase we will be in. • CenterPlace cancelled a total of 353 events that were scheduled to be held this year due to COVID which equates to approximately $170,000 in lost revenue. • During closure, our facilities maintenance staff has been busily do maintenance to the building and furniture. We have taken this opportunity to replace light bulbs, paint walls, refinish the deck, and repaint about 400 chairs that showed significant wear and now look brand new. • Community Colleges of Spokane has been in contact with CenterPlace regarding the possibility of cancelling the remainder of their contract for classroom space at CenterPlace or placing the contract on hold. CCS moved all of their classes online until the end of the year. • The farmers market started up for the summer on Fridays from June through September. It is located in the parking lot of CenterPlace. • Bids were being solicited for the replacement of carpeting in several classrooms and offices. RECREATION AND AQUATICS COVID-19 Cancellations Unfortunately, there will be no in -person Summer Day Camps or Teen Camps this summer and the annual "Game On!"' event at Terrace View Park has been cancelled. All Adult Dance Lessons for June are cancelled. • The free Summer Meal Program began on June 15 and runs through August 27 in collaboration with East Valley School District. We consider this program vital to our community, so this year, we transformed it into a to -go curbside pickup program. This program offers free grab and go breakfast, lunch, and recreational opportunities at Terrace View, Valley Mission, and Edgecliff Parks. Also with the help of East Valley, we were able to extend this program to 11 weeks (up from 7 weeks in 2019) for 2020. Due to COVID-19, we are unable to offer a typical in -person summer camp experience. So, our Summer Day Camp transforms to Camp in a Box! This exciting program will offer families crafts, games, active outdoor ideas to play with the family, and virtual field trips. We are thrilled to partner with River City Pizza to supply boxes and coupons. Families can register online or by calling the Parks and Recreation Office, and boxes are available at CenterPlace for curbside pickup. • Outdoor pools are listed in Phase 3 of Governor Inslee's Phased Approach to Recovery. With an unknown start date for Phase 3, staff carefully prepared three scenarios (4-week, 6- week, and 8-week seasons) to provide the best possible information for decision making purposes in considering operating our Aquatic Facilities. These sessions are based on when we are able to move to Phase 3, and ending at our typical seasonal close time in August. We are hopeful for an Aquatics season for 2020! 4 SPOKANE VALLEY SENIOR CENTER • The Senior Center is still currently closed due to COVID-19. • The Spokane Valley Senior Citizens Association Board were able to have a board meeting via Zoom on Thursday, June 4. • A condensed newsletter was distributed in June to all current members to update members and provide resources during the closure. 84CHAHE LEY - ASSN 40106! 46nr6L! JUNE2020 WNRAl M[MA[RSIIIP ell[I iw$25.00 FOR DOE DR $45 MA rRY6 FOR 50 TEARS a OLDER RECOGNITION AND APPRECIATION CINDY BACON is a true "active senior". She can be found al the Senior Center most days of the week. She is co•activily coordinator for table tennis and has been for the past four years, (she shares this responsibly with Gary Brady, the Senfer Center's Vice -President). Cindy Is also the Coordinator for Bingo, the largest Senior Center weekly event, every Tuesday afternoon. A typical Tuesday for Cindy requires her to be at the Senior Center a little after 8:00 am to help setup for that days' table tennis session at 0:30. She leaves a little before 10:00 after having played a few matches and sot -up for Tuesday afternoon Bingo. She returns around 1:00, enjoys Bingo, puts away all the equipment used for Bingo and leaves the Center sometime around 3:00. She has been doing this for five years! Cindy was born and raised in Spokane. Far 23 years she was in banking, but retired front Central Valley School District where she was a substitute teacher for 12 years. Her life outside the Canter is also active. She loves swimming, reading, going to movies 3 times a week, attending local theater productions and traveling. Some of her favorite trips include London, Paris, New York and Iceland. Cindy loves to interact with people, and It shows with all that she does to make our Senior Center a great place to onJay. Thank you Clndyl The purpose of this association Is la promote fellowship, health, recreation, social and education- al activities. for persons fifty Years pleae and older. regardless of race, color, creed, religion, SO, national origin er ancestry. o[r® 5 Dave Ellis Chief of Police Spokane Valley Police Department Accredited Since 2011 Services provided in partnership with the Spokane County Sherds Office and the Community, Dedicated to Your Safety. Ozzie Knezovich Sheriff TO: Mark Calhoun, City Manager FROM: Dave Ellis, Chief of Police DATE: July 20, 2020 RE: Monthly Report June 2020 ADMINISTRATIVE: Throughout the month of June, Chief Werner worked with incoming Chief Ellis on turning over operations to the new chief; and, at the end of the month, Chief Ellis was sworn in as the new Spokane Valley Police Chief. Chief Werner retired after serving 25 years with the Sheriff's Office. Chief Ellis attended pre -operation planning meetings with local law enforcement regarding the various protests that were held in June, in an effort to collaborate and work together to ensure the community's safety. Two deputies were welcomed to the Sheriff's Office and sworn in during the second half of June: Bryce Cuomo — Bryce is 29-years old and was born and raised in southern California. He is married and they have a beautiful one-year old daughter. Bryce spent five years serving our country in the U.S. Coast Guard. After serving in the Coast Guard, Bryce was hired by Escondido PD where he has worked for the last four years. Bryce earned a Bachelor's Degree in Information Technology from the University of Phoenix. He and his wife are excited about the positive quality of life opportunities the Spokane/Coeur d' Alene region offers. Bryce stated that the SCSO came highly recommended! Patrick Nelson — Patrick is 25-years old. He was born and raised in Tehachapi, California. He is engaged to his longtime girlfriend. Patrick earned a Bachelor's Degree in Business Management form Cal State University, Northridge. Patrick has worked for LAPD as a Patrol Officer for the last four years. Many of the men in Patrick's family were civil servants, either fire fighters or police officers, and he wanted to carry on that tradition! His fiance's family lives in Sandpoint, and when Bryce visited this region he knew this is where they wanted to live! Page 1 Chief Ellis attended the Spokane Regional Emergency Communications monthly board meeting in mid -June. There was an Airship Presentation conducted by Drop Kit Video Systems, which Chief Ellis attended at SPD's Gardner Conference Room in mid -June. At the end of June, Chief Ellis and others from the Sheriff's Office command staff attended the Joint Terrorism Task Force meeting. Valley Real Life Church graciously hosted a barbecue for members of the Spokane Valley Police Department in June. Great food and wonderful community interaction! Thank you VRL! SHERIFF'S COMMUNITY ORIENTED POLICING EFFORT (SCOPE): In the month of June, S.C.O.P.E. participated in: • S.C.O.P.E. Volunteers daily delivery of interoffice mail between Spokane Valley Precinct and other Sheriff's Office locations • S.C.O.P.E. Volunteers assisting Property Crimes Detectives • Volunteers weekly deliver PPE to small businesses, nursing homes, medical offices and others. • • • Volunteers Patrolling Neighborhoods (COP) East Valley Community Coalition Mtg. Underage Drinking/Drug Prevention S.C.O.P.E. provided Citizens -On -Patrol for businesses and construction sites that had been closed by Governor's Stay at Home statement. (This was because of the increase of break-ins to these properties.) June 2020 Volunteers Hours per Station *Includes estimated volunteer service hours that are provided in the City of Spokane Valley. These two locations cover both Spokane Valley and the unincorporated portion of the county. Page 2 Location # Volunteers Admin Hours L.E. Hours Total Hours Central Valley 3 18.5 0 18.5 East Valley* 7 60.5 182 242.5 Edgecliff 5 25 0 25 Trentwood 6 70.5 39 109.5 University 10 123 8 131 West Valley* 14 164 42 206 TOTALS 45 461.5 271 732.5 Volunteer Value ($31.72 per hour) $23,234.90 for June 2020 The SCOPE Latent Fingerprint Team closed operations mid -month in March; they have not resumed this service. S.C.O.P.E. Incident Response Team (SIRT) volunteers contributed 157 on -scene hours (including travel time) in June, responding to crime scenes, motor vehicle accidents and providing traffic control; 81 hours were for incidents in Spokane Valley. There was one special event in June; none were in Spokane Valley. Total volunteer hours contributed by SIRT, including training, stand-by, response and special events is 1,366 for June; total for 2020 is 6,836. Abandoned Vehicles Apr 2020 May 2020 June 2020 Tagged for Impounding 0 15 37 Cited/Towed 0 5 1 Hulks Processed 0 22 13 Total Vehicles Processed 0 72 112 Yearly Total of Vehicles Processed 300 372 484 SCOPE DISABLED PARKING ACTIVITY REPORT City of Spokane Valley # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 4 22.5 2 25 0 February 4 18.5 3 30 0 March 2 6 0 8 0 April 0 0 0 0 0 May 0 0 0 0 0 June * YTD Total 10 47 5 63 0 Page 3 Spokane County # of Vol. # of Hrs. # of Disabled Infractions Issued # of Warnings Issued # of Non - Disabled Infractions Issued January 2 16.4 4 10 0 February 3 12.5 1 10 0 March 2 9 0 4 0 April 0 0 0 0 0 May 0 0 0 0 0 June * YTD Total 7 37.9 5 24 0 *data unavailable OPERATIONS: Reckless Driver Crashes into Victim Vehicle at Sprague/Park - The reckless driver of a silver Malibu, traveling at a high rate of speed, ran a red light at Sprague and Park, crashing into a vehicle traveling west on Sprague. The suspect sustained what appeared to be life -threatening injuries and was transported to the hospital. The victim driver was pronounced deceased at the scene. In early June, at approximately, 9:30 p.m., a Spokane Valley Sheriff's Deputy was checking the area of Broadway and Park for a reckless vehicle due to two earlier reports of a silver Malibu being driven recklessly in the general area. The initial information indicated a deputy observed a silver Malibu traveling recklessly and at a high rate of speed from a block or two away. The Malibu appeared to cut through a parking lot at excessive speed, throwing sparks as it went south on Park Road. The deputy activated his emergency lights and advised, via radio, he was attempting to catch up to the recklessly driven Malibu, and he would be in pursuit. Within seconds (approximately three), he advised the suspect crashed into an uninvolved vehicle on Sprague as he approached the intersection. The adult suspect sustained what is believed to be life -threatening injuries and was transported to a hospital. The adult victim was pronounced deceased at the scene. The Malibu was found not to have license plates. Deputies worked to contact the registered owner, who reported the vehicle was stolen. The Washington State Patrol was requested to assist with this investigation. Anyone who witnessed this incident or the silver Malibu driving recklessly in the area is asked to call Crime Check at 509-456-2233, reference #10072703. Page 4 Reckless Drivers Collide, Careening into Several Parked Cars and a Power Pole - Spokane Valley Sheriff's Deputies and Traffic Collision Investigators were at the scene of a multi -vehicle crash where two drivers, who appeared to be racing, lost control and collided before slamming into several parked cars and a power pole. One driver was reported to have minor injuries. The second driver sustained serious, but what appeared to be non -life -threatening injuries. In mid - June, at approximately 2:45 p.m., Spokane Valley Sheriff's Deputies responded to the report of a multi -vehicle crash on N. Argonne near Main Avenue. Arriving deputies learned that two vehicles appeared to be racing at a high rate of speed from Broadway. The drivers lost control, collided, and left the roadway, sticking at least three parked cars and severing a power pole before coming to rest back on Argonne. Spokane Valley Fire personnel responded to provide medical aid and remove the injured drivers from the destroyed vehicles. Traffic Collision Investigators were called to the scene to conduct the investigation. SIRT Team volunteers assisted with diverting traffic from Argonne, around the crash scene and back onto Argonne. Initial information indicates speed and reckless driving were factors, but impairment was not suspected. The adult male drivers involved in this senseless crash could face charges to include reckless driving and vehicular assault at the conclusion of the investigation. Deputy Administers Naloxone (Narcan), Revives Young Man - A Spokane Valley Sheriff's Deputy responded to a medical call where a male was reportedly not breathing and blue, administered Naloxone. A short time later, the male became responsive and alert. He was transported to the hospital for additional medical treatment. In mid -June, at approximately 7:10 p.m., Spokane Valley Sheriff's Deputy Troy Knutson responded to a medical call in the 12800 block of E. Sprague. The caller advised a male in his early 20's wasn't breathing. He was described as "blue," and the caller stated CPR had been started. When Deputy Knutson arrived, he observed a group of people gathered around a young male lying on his back, in between two parked cars. The male was unconscious, his breathing was labored, and his face was turning blue. Knowing the male appeared close to death, Deputy Knutson asked if anyone knew the male and if he had recently used heroin or any other drugs. One of the individuals spoke up, stating the male had just used heroin. Deputy Knutson retrieved his Naloxone from his patrol car and administered one dose. After approximately one minute, no improvement was observed. Deputy Knutson administered a second dose as Spokane Valley Fire personnel arrived and assumed care of the male. A minute or two later, the male regained consciousness and became alert. He was transported to the hospital for additional medical treatment and observation. Deputy Knutson's supervisor spoke to a member of Spokane Valley Fire who stated, Deputy Knutson's actions of administering Naloxone saved the young man's life. Deputies have been carrying Naloxone since late 2017. Recently -Released Suspect, Previously Charged with Attempted Murder, Arrested for 1st Degree Murder after Fatal Stabbing at Homeless Camp - Spokane Valley Sheriff's Office Major Crimes Detectives arrested a 40-year-old male suspect following a fatal stabbing at a homeless Page 5 camp near I-90 and Sullivan. The male suspect had been in jail since early May 2019, charged with Attempted Murder 1st Degree following the violent assault of his roommate, who was stabbed multiple times, but survived. Before the May 2019 stabbing occurred, the suspect had been released on his own recognizance by the courts in late April 2019, the day after he was arrested for two felony counts of Assault 3rd Degree, after he punched two health care workers during an examination. In late May, at approximately 11:30 p.m., Spokane Valley Sheriff's Deputies responded to the report of a stabbing near I-90 and Sullivan in Spokane Valley. Deputies arrived within minutes, locating the 53-year-old adult male victim lying on the ground, bleeding from what appeared to be multiple stab wounds to his torso. The victim was provided immediate medical care and transported to a hospital where he died hours later. Additional deputies established a perimeter for a K9 search. A short time later, the suspect was observed exiting some brush near the scene and was taken into custody. Deputies noted the male suspect appeared to have fresh bloodstains on his hands. Major Crimes Detectives responded to the scene to continue the investigation of this violent and eventually fatal assault. The male suspect invoked his rights and declined to answer questions. Investigators learned the suspect was contacted by deputies in the same area for disorderly conduct approximately 30 minutes prior to the reported stabbing. At that time, the suspect was involved in what appeared to be a heated argument with another transient (not the victim). After calming the situation and learning no crime had been committed, the transients were warned that they were trespassing and would need to move their camp. The Medical Examiner's Office determined the victim had been stabbed at least 13 times. The wounds were consistent with a single -edged, folding blade knife, similar to the blood -stained knife investigators located behind a tent, containing the suspect's property, after a search warrant was obtained. The suspect was not cooperative with investigators during the evidence collection process after a search warrant was obtained. He was also resistive with jail staff during the intake and booking procedure. The suspect was booked into the Spokane County Jail for 2nd Degree Murder and charges were later upgraded to Murder 1st Degree. He is being held on a $1,000,000 bond. Timeline of Recent Events Regarding 211 Degree Murder Arrestee • 04/27/19: Arrested for two counts of Assault 3rd (two health care workers) at Valley Hospital for punching them during a medical exam. At that time, he went to the hospital for medical treatment on his own. He was booked into the Spokane County Jail and released on his own recognizance the next day. • 05/10/19: Arrested for one count of Attempted 1st Degree Murder -DV (victim was his roommate). • 05/11/19 to 04/28/20: Held in custody pending competency hearings at ESH for Attempted Murder 1st -DV. Deemed mentally competent. • 04/28/20: All charges for Attempted Murder 1st -DV dropped (without prejudice) due to the victim and witnesses' lack of cooperation and recantation. • 05/14/20: Plead and found guilty of two Counts of Assault 3rd (health care workers 04/27/19); 12-months of WA DOC supervision included. However, he was released due to having been in custody for 370 days on the Attempted 1st Murder -DV (credit for time served). Page 6 • Thursday 05/28/20: Arrested for panhandling and booked into the Spokane County Jail due to his aggressive behavior. • Friday 05/29/20: Charges of panhandling dropped by the Prosecutor's Office. Although he was on WA DOC with common restrictions (no further law violations, take meds, etc.), Spokane County Jail will not take WA DOC warrants or violations at this time. WA DOC must respond and take their WA DOC violations to Airway Heights to be booked. • Sunday 05/31/20, 2306 hrs: Seen arguing with another transient and threatening the other transient with a piece of wood from a tree at I-90 and Sullivan (non -DV). Deputies stop, briefly investigate, and told the suspect and the other transients to leave the WA DOT land as they are trespassing. • Sunday 05/31/20, 2332 hrs: After the argument, deputies were called back to the scene to a report of a stabbing. As time went on, the male was developed as the suspect. The victim later died at the hospital due to the stabbing, resulting in 2nd Degree Murder charges. Charges were later upgraded to 1st Degree Murder. The victim of the homicide was not the participant in the argument that happened a few minutes before the homicidal event. Single -Vehicle, Sole Occupant, Fatal Crash - Spokane Valley Deputies and Traffic Unit Investigators responded to a single -vehicle wreck on 4th Avenue, east of Bowdish. The driver, and sole occupant, was pronounced deceased at the scene. At the end of June, at approximately 10:00 p.m., Spokane Valley Deputies and Fire personnel responded to the report of a single -vehicle crash in the 11500 block of E. 4th Avenue in Spokane Valley. Arriving deputies located the vehicle in the yard of a home. Residents of the area and arriving Spokane Valley Firefighters and deputies tried life-saving efforts, but the adult male driver suffered severe injuries and was pronounced deceased. Traffic Unit Investigators were called to the scene to continue the investigation. Sheriff Community Oriented Policing Effort, S.C.O.P.E. SIRT Team volunteers, also responded to assist with traffic control. Initial information indicates speed and possibly impairment may be contributing factors in this fatal crash. This was the second fatal crash in two days, the 13th fatal crash in 2020, eight of which occurred in June alone. Comparatively, in 2019, Spokane Valley Police and Spokane County Sheriff's Office Traffic Unit Collision Investigators responded to a total of 12 fatalities for the entire year. Additionally, they have responded to 9 serious injury crashes during the first half of this year compared to 12 total in 2019. Speed, impairment, or both, seem to be common factors in these fatal/serious injury crashes. The Spokane County Sheriff's Office and Spokane Valley Police Department are urging drivers to slow down and not drive if impaired. Please, if not for yourself, do it for your loved ones and friends. Make good decisions and get home safely. Cart Tagging Project in County neighborhoods - Spokane County's Solid Waste Section has a community education project they are implementing currently and through the summer. They received a grant for recycling education and outreach that consists of hiring workers to staple cart tags (small informational flyers) onto the handles of recycling carts. There are a few small teams of hired workers outfitted with safety vests (teams are 2-3 people) walking and driving in neighborhoods with residential recycling service. They are hoping that dispatch never receives a call regarding the project, Page 7 but in case any resident sees suspicious activity in their neighborhood and it fits the bill of cart taggers in neon safety vests doing some recycling education and outreach, they want citizens to be aware of the program. There is a FAQ document about the grant -funded project that can be found at the following link: https://my.spokanecity.org/news/stories/2020/05/27/recycling-study-takes-to-the-streets/ We encourage residents who have operational surveillance cameras outside their home to go to the Sheriff's website and register their home and video cameras. Thank you. https://www.spokanecounty.org/1080/Sheriff VIP VidF.0 Identification Program CLICK HERE ro vGl.mmti�raq leen Ole Vcr' prow.�[n LOCK ITEMS IN YOUR TRUNK OBSERVE AND REPORT CARS SHOULD KEEP GARAGE NEVER RUN DOORS CLOSED UNATTENDED Page 8 Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Burglary 90 80 70 60 50 40 30 20 10 0 JANUARY FEBRUARY CC } 2 z D SEPTEMBER OCTOBER NOVEMBER DECEMBER 2017 2018 2019 Calendar 2020 Month Count Year 2017 2018 2019 Calendar 2020 January 55 51 33 40 February 53 26 20 56 March 42 33 37 53 April 49 36 35 70 May 47 34 57 68 June 59 29 38 68 July 51 44 48 August 56 51 57 September 78 38 50 October 37 48 46 November 32 49 40 December 33 47 40 Grand Total 592' 486; 50111 355 * IBR Offense: Burglary/Breaking & Entering 220 Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Murder NonNeg Manslaughter 1.2 1 0.8 0.6 0.4 0.2 0 JANUARY FEBRUARY U cc 2 CC >- 1., >- f- < z N 2 z D z D Q SEPTEMBER OCTOBER ♦ NOVEMBER DECEMBER —•-- 2017 2018 2019 Calendar 2020 Month Count Year 2017 2018 2019 Calendar 2020 January February 1 March April May 1 June 1 July 1 August September October November 1 December 1 Grand Total 2 1 1 2, *IBR Offense: Murder/Non-Negligent Manslaughter 09A Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Identity Theft 500 450 400 350 300 250 200 150 100 50 0 JANUARY FEBRUARY U cc 2 CC a } 2 SEPTEMBER OCTOBER NOVEMBER DECEMBER —*--2017 f 2018 —A-2019 Calendar 2020 Month Count Year 2017 2018 2019 Calendar 2020 January 9 20 19 17 February 24 16 10 16 March 22 13 13 12 April 16 22 19 17 May 32 21 13 442 June 19 17 5 48 July 23 14 12 August 13 14 8 September 17 13 14 October 15 21 17 November 19 23 12 December 25 16 7 Grand Total 234 210 149 552 *IBR Offense: Identity Theft 26F Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Fraud Month Count Year 2017 2018 2019 Calendar 2020 January 26 69 65 70 February 36 46 32 58 March 37 59 63 49 April 43 55 57 61 May 53 67 56 85 June 57 65 50 72 July 61 65 65 August 53 62 65 September 66 49 55 October 64 60 75 November 54 56 68 December 43 60 49 Grand Total 593 713 700 395 * IBR Offense: Fraud - Credit Card/ATM 26B, Fraud - False Pretenses/Swindling/Con Games 26A, & Fraud - Impersonation 26C Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: DUI Month Count Year 2017 2018 2019 Calendar 2020 January 22 21 32 25 February 26 18 21 28 March 33 39 21 9 April 18 13 27 18 May 19 33 18 16 June 28 23 27 27 July 26 15 25 August 24 28 23 September 19 37 40 October 24 33 29 November 18 31 35 December 20 22 21 Grand Total 277 313 319 123 * IBR Offense: DUI 90D Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Drugs Month Count Year 2017 2018 2019 Calendar 2020 January 19 42 52 49 February 30 38 42 61 March 30 64 58 53 April 37 56 67 38 May 23 36 40 64 June 20 56 30 53 July 21 57 45 August 26 43 54 September 25 33 43 October 24 52 44 November 39 41 56 December 25 48 40 Grand Total 319 566 571 318 * IBR Offense: Drug Equipment Violations 35B & Drugs/Narcotics Violations 35A Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft From Motor Vehicle Month Count Year 2017 2018 2019 Calendar 2020 January 99 75 51 67 February 104 32 44 98 March 94 78 72 58 April 130 62 120 75 May 78 69 140 85 June 107 66 84 81 July 97 106 112 August 69 87 98 September 118 85 80 October 70 104 97 November 52 112 96 December 70 70 112 Grand Total 1088 946 1106 464 * IBR Offense: Theft From Motor Vehicle 23F Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Motor Vehicle Theft Month Count Year 2017 2018 2019 Calendar 2020 January 44 36 34 32 February 37 24 22 32 March 44 28 19 31 April 42 27 29 29 May 27 25 33 29 June 28 24 25 33 July 41 39 31 August 36 18 31 September 43 26 37 October 40 31 25 November 34 45 36 December 28 29 35 Grand Total 444 352 357 186 * IBR Offense: Motor Vehicle Theft 240 Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF. 'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Robbery Month Count Year 2017 2018 2019 Calendar 2020 January 3 6 3 8 February 6 2 8 12 March 7 5 4 6 April 3 6 4 8 May 2 8 6 3 June 1 3 2 8 July 4 7 8 August 1 6 11 September 4 6 8 October 4 5 7 November 3 3 11 December 1 4 10 Grand Total 39 61 82 45 * IBR Offense: Robbery 120 Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF. 'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Assault Month Count Year 2017 2018 2019 Calendar 2020 January 96 84 71 93 February 95 62 62 95 March 78 100 74 80 April 90 88 68 97 May 93 80 87 87 June 93 102 79 104 July 95 112 103 August 73 84 95 September 92 76 72 October 87 82 67 November 84 79 85 December 84 89 77 Grand Total 1060 1038 940 556 * IBR Offense: Aggravated Assault 13A & Simple Assault 13B Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.55.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Theft 300 250 200 150 100 50 0 JANUARY FEBRUARY CC >- W >- E- Q z J V) (7 D Q SEPTEMBER OCTOBER NOVEMBER DECEMBER —•--2017 2018 2019 Calendar 2020 Month Count Year 2017 2018 2019 Calendar 2020 January 205 238 238 240 February 199 165 188 199 March 214 208 212 197 April 203 202 208 181 May 235 230 230 153 June 251 223 230 220 July 236 236 236 August 222 213 256 September 213 194 230 October 237 234 239 November 219 198 206 December 198 251 231 Grand Total 2632 2592 2704 1190 * IBR Offense: Theft - All Other 23H, Theft - Pocket -Picking 23A, Theft - Purse -Snatching 23B, Theft - Shoplifting 23C, Theft From Building 23D, Theft From Coin -Operated Machine 23E, & Theft of Motor Vehicle Parts/Accessories 23G Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Rape Month Count Year 2017 2018 2019 Calendar 2020 January 9 16 3 2 February 2 4 3 2 March 3 8 4 2 April 7 6 5 May 9 9 3 3 June 2 7 5 5 July 6 5 3 August 5 3 4 September 2 3 9 October 7 1 4 November 1 6 2 December 4 7 4 Grand Total 57 75 49 14 *IBR Offense: Rape - Forcible 11A, Sodomy - Forcible 11B, Sexual Assault with Object - 11C Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriff's Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Counterfeiting Forgery Month Count Year 2017 2018 2019 Calendar 2020 January 9 18 22 22 February 11 10 13 11 March 20 24 17 14 April 20 22 13 14 May 26 21 10 10 June 15 15 14 7 July 21 15 10 August 14 17 13 September 20 14 11 October 18 11 14 November 9 20 21 December 9 14 15 Grand Total 192 201 173 78 *IBR Offense: Counterfeiting/Forgery 250 Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice. Spokane County Sheriffs Office Regional Intelligence Group Spokane Valley Districts IBR Classification: Destruction Damage Vandalism Month Count Year 2017 2018 2019 Calendar 2020 January 159 146 124 113 February 148 95 67 141 March 136 121 122 105 April 173 127 144 158 May 139 142 161 118 June 143 140 133 154 July 178 141 156 August 149 132 144 September 160 155 141 October 119 165 165 November 131 155 140 December 105 125 174 Grand Total 1740 1644 1671 789 IBR Offense: Destruction/Damage/Vandalism 290 Produced: 7/22/2020 For Law Enforcement Use Only This document was created by an application that isn't licensed to use novaPDF.'nauthorized persons pursuant to RCW 42.56.420 Purchase a license to generate PDF files without this notice.