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2020, 09-15 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Meeting Held via ZOOM Tuesday, September 15,2020 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) NOTE: In response to Governor Inslee's March 24,2020 Proclamation concerning our recent State of Emergency,which waives and suspends the requirement to hold in-person meetings and provides options for the public to attend remotely, all meeting guidelines contained in the Governance Manual are hereby superseded until the Governor's order has been rescinded or amended. Therefore, effective immediately and until further notice, a live feed of the meeting will be available on our website and on Comcast channel 14. • Sign up to Provide Oral Public Comment at the Meeting via Calling-In • Submit Written Public Comment Prior to the Meeting • NEW: Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA NON-ACTION ITEM: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 1. Chelsie Taylor Outside Agency Funding Requests Presentations Agency: Amount Requested: 1. Christ Kitchen $15,000 2. Elevations Childrens Therapy $15,000 3.Feed Spokane $6,050 4.Family Promise $50,000 5. GSC Meals on Wheels $30,000 6.Heidi Duty $1,080 7.HUB $5,000 8.JAKT $63,000 9.Jazzed About Reading $9,000 10. Pet Savers $24,000 11. Project Beauty Share $2,500 12. Spokane Rapids $5,000 13. Spokane Valley Arts Council $52,600 14. Spokane Valley Heritage Museum $43,500 15. Spokane Valley Partners $70,000 16. Spokane Valley Summer Theatre $46,000 17. Spokane Workforce Council $25,000 18. Spokanimal $20,440 19. Teen&Kid Closet $20,000 20. The Family Guide—Rally the Valley $16,750 21. The Family Guide—Back to School $22,500 22. Valleyfest $68,000 23. Valleyfest—Multicultural Event $15,000 24. Widows Might $39,000 25.YWCA $7,000 Study Session Agenda,September 15,2020 ACTION ITEM: 2.Motion Consideration: Public Comment Process—Cary Driskell [public comment opportunity] NON-ACTION ITEMS: 3.Mayor Wick Advance Agenda Discussion/Information 4.Mayor Wick Council Comments Discussion/Information 5.Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session Agenda,September 15,2020 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 15, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Outside Agency Funding Requests GOVERNING LEGISLATION: This is a component of the annual budget development process. PREVIOUS COUNCIL ACTION TAKEN: None thus far in 2020. BACKGROUND: Since its incorporation in 2003, the City has provided partial funding for local economic development and social service agencies. Through this process, the City is contracting for services that it might otherwise provide. These services include economic development and support of the poor and infirm (as allowed by the Washington State Constitution Article 8, Section 7). This partial funding of outside agencies is again up for consideration in the 2021 Budget development process. Currently included in the 2021 Budget is $244,000 for this purpose; however, $43,000 of this amount has been committed for a direct contract with Greater Spokane Incorporated and $19,000 has been committed for a direct contract with the Greater Spokane Valley Chamber of Commerce. This leaves $182,000 available for Council to award following the presentations this evening. We have received applications from 25 agencies for a funding request total of $671,420 and this evening each agency has been invited to make a five-minute presentation. This matter is set for a motion consideration at the October 20, 2020 Council meeting. Agencies submitting 2021 funding requests are as follows: OUTSIDE AGENCY PRESENTATIONS Economic Development and Social Services September 15,2020 Requested 1 Christ Kitchen 15,000 2 Elevations Childrens Therapy 15,000 3 Feed Spokane 6,050 4 Family Promise 50,000 5 GSC Meals on Wheels 30,000 6 Heidi Duty 1,080 7 HUB Sports Center 5,000 8 JAKT 63,000 9 Jazzed About Reading 9,000 10 Pet Savers 24,000 11 Project Beauty Share 2,500 12 Spokane Rapids 5,000 13 Spokane Valley Arts Council 52,600 14 Spokane Valley Heritage Museum 43,500 15 Spokane Valley Partners 70,000 16 Spokane Valley Summer Theatre 46,000 17 Spokane Workforce Council 25,000 18 Spokanimal 20,440 19 Teen&Kid Closet 20,000 20 The Family Guide-Rally the Valley 16,750 21 The Family Guide-Back to School Bash/Supply Drive 22,500 22 Valleyfest 68,000 23 Valleyfest-Multicultural Event 15,000 24 Widows Might 39,000 25 YWCA 7,000 $671,420 1 OPTIONS: We will employ essentially the same methodology to make awards as was used during the award processes for the years of 2013 through 2020. The application process includes: 1. Agencies interested in receiving City funds for either social service or economic development purposes will submit written application materials and make a verbal presentation to the City Council. 2. Councilmembers will deliver their recommendations to the Finance Director for how much funding each agency should be awarded. The total of the award amounts recommended by each Councilmember should equal the $182,000 included in the budget. 3. The Finance Director will prepare a summary of Councilmember recommendations that includes both the number of Council votes received by each agency and the average of the seven award recommendations. 4. Agencies that receive four or more Council votes will be awarded the average of the Council recommendations. 5. Agencies that receive fewer than four votes will not be considered for funding in that funding cycle because they would not have received at least a majority of Council votes. 6. Any Council awards recommended to agencies that receive three or fewer Council votes will be added together and distributed evenly among those agencies that received seven Council votes. The distribution will be a simple arithmetic average of the total amount remaining to be awarded, divided by the number of agencies receiving seven votes. 7. In no event will any agency receive an allocation greater than their initial request. If the distribution referenced in #6 above were to cause an agency to receive an allocation greater than their initial request, that portion that would be greater than the request shall be divided equally among the other agencies receiving seven Council votes. 8. If the distribution process in steps#6 and#7 above causes all of the seven vote agencies to exceed their requests, then any remainder shall be divided equally among the other agencies receiving five and six Council votes. RECOMMENDED ACTION OR MOTION: We request that Councilmembers submit their funding recommendations to Finance Director Chelsie Taylor no later than p.m. on Friday, October 9th, after which staff will present combined information and allocation averages at the October 20th Council meeting. At that point Council will make their final funding allocation determination. BUDGET/FINANCIAL IMPACTS: $182,000 is included in the 2021 Budget for this purpose. STAFF CONTACT: Dan Domrese, Accounting Manager, and Chelsie Taylor, Finance Director ATTACHMENTS: Reference separate notebook for individual funding requests. 2 CITY OF SPOKANE VALLEY, WA 2021 Economic Development and Social Services Grant Application Instructions General: Each year, the Spokane Valley City Council includes funds in the annual budget to help support economic development activities and/or social service efforts directly benefiting the citizens of Spokane Valley. We are currently seeking applications from qualified non-profit providers of such services for funding in our 2021 budget. Organization must be organized under Internal Revenue Code sections 501(c)(3) or 501(c)(6). General Requirements: • In order to qualify for grant funds, the agency must be a qualified 501(c)(3) or 501(c)(6) organization. • Agency must provide 12 copies of the completed attached application. Other materials intended to further showcase your agency, project, or mission are allowed to be included with the application; if included, provide 12 copies of each. As all materials will be inserted into standard three-ring binders, all materials should be unbound and three-hole punched. • Grant funds should not be used to fund capital assets such as buildings and vehicles to avoid questions relating to insurance and liability. • Grant funds should not be used to fund the salaries of individuals not employed by the city. This approach avoids questions related to workers compensation and unemployment claims, as well as avoiding audits of employee timesheets. • The applying agency will be required to prepare a presentation of no more than 5 minutes on the request to the Spokane Valley City Council on September 15, 2020 at 6:00 pm in Council Chambers at City Hall. If you plan to distribute handouts at this meeting, 12 copies of the handout must accompany your proposal on the August 7, 2020 deadline. If you wish to use presentation materials with a program such as PowerPoint, all files must also be included with the proposal and presentation handouts by the application deadline of August 7, 2020 City of Spokane Valley Request for 2020 Grant Page 1 of 6 Schedule of Grant Application Events: Following is the proposed schedule for the Grant Application Process (Note: specific dates may be adjusted by the City to meet unexpected circumstances): Notice placed in newspaper and grant package available July 13, 2020 Grant application must be received at City Hall no later than 4:00pm (applications received later than this will not be considered) August 7, 2020 Applicant presentations to City Council September 15, 2020 City Council motion consideration for 2021 awards November 10, 2020 Award/regrets letters sent out to applicants November 2020 Contracts between City and grant recipients to be completed December 31, 2020 Date upon which grant awarded programs must be completed December 31, 2021 Post event reporting due to the City January 15, 2022 Project Management: The City of Spokane Valley Finance Department will issue contracts for approved grants, reimburse expenses, and monitor contract compliance. Applicants will be reimbursed for documented costs, as outlined in the application, up to the amount awarded. Selection Process: Each application will be reviewed by the Finance Department to ensure all required portions of the application are included and that the applicant is an eligible entity. All complete applications from eligible entities will be provided to City Council for determination of award. All applicants are expected to make an oral presentation to City Council. This allows the applicant to better explain their program, as well as affords council the ability to better understand the proposed services. Following the presentations, Council will decide at a later meeting, based on a methodology of their choosing, the amounts of each award. Upon finalization of the awards, each applicant will be notified of their awarded amount. Staff will then consult with applicants of approved projects to develop contracts and scopes of work.After the applicants and the City have signed the contracts, staff will notify applicants to proceed. It is very important that applicants are aware that upon being awarded a grant: 1. The grantee must sign a contract with the City. 2. All contracts are reimbursement based; i.e., the grantee must expend funds on approved items and then seek reimbursement under terms of the governing contract. Grantee will not be reimbursed if information requested by the City (prior or current year) has not been provided. Approved items are those that were outlined by the applicant in the application and oral presentation. 3. The Finance Department will confirm that applicants submitted a report on 2020 activities to the City, if a grant was awarded. Only after these steps are complete is a project grantee authorized to begin incurring costs. City of Spokane Valley Request for 2020 Grant Page 2 of 6 Other Information: Insurance: As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City-funded grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of an invoice including appropriate attached backup for the expenses that were incurred. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: Upon completion of the grant program or the year, grant recipients are required to provide a written summary of their program. The focus of the post grant reporting is to provide the council and citizens information on how the city funds were used. The focus should be on the actual impact these funds had on the citizens of the City of Spokane Valley. A comparison to the planned impact as detailed in the metrics section of your application. The written report will be provided to City Council and the public. Failure to comply with the reporting requirements may affect your organizations ability to effectively apply for future awards Additional Information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please submit 12 copies of your application information no later than 4:00 pm on Friday, August 7th, 2020 to: City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue, Spokane Valley, WA 99206 City of Spokane Valley Request for 2020 Grant Page 3 of 6 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: / 7 kW. . _L,//iaa-t7Al dM (_-h/`/S- /0 '.r ,'l' Phone( 7) —L/,3 V 3 E-mail k//n d (.i .r7c7 7/r/z/zV, 7J Address: aT/6 N . lYlUr) /"Le1 City: k-S60/�7/1-(/ State /i '( Zip 99a1D5- Applicants are: Non-profit Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be/clonsidered for funding. Contact Person (if different than applicant): /*I Th Fed Phone:( ( ) g/9Ja Qg g.'' E-mail /rl � _ -6ali/'/7ky// / r Address /47/q N. tS J 1 /A( City h i d S atePoi Zip 9gozi Amount requested: $ /a, ooU Applicant's match: $ /5, (MO 0 Total project budget: 5, -`_7«��. U6 r Is this a new or continuing activity? /V( //dr _J n r, fit•, City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. r Certified By: (signature) ` `,�[..-C/7t✓' , - -e- - (print or type name) 71 / ty] /1) /'/)/t Title: CEO Date: 7/3// i City of Spokane Valley Request for 2020 Grant Page 6 of 6 (C(1 Lrl [ 1 ,----T: Ltr cr-.) r\ / , ,__:„ , ,, )..) . ,. .„ ,i ,, _. ,,, (//0„ ...47LZ: a place of hope for women in poverty Christ Kitchen is a Christ-centered ministry providing work,job-training, life skills training, Bible study, discipleship, support, and fellowship for women living in poverty in Spokane and outlining areas. Christ Kitchen does not discriminate against persons based on race, color, age, sex, national origin, religion, or mental or physical disability. For over twenty years, Christ Kitchen has been an extraordinarily successful job training,job discipleship program for disenfranchised, impoverished women living in poverty in Spokane. Through the production and sale of our gourmet dried food products, our full-service catering services, food truck, café and coffee house, this ministry enables women to learn to work, to become employable, to support themselves and their families. Graduation from Christ Kitchen means that you are not reliant on government programs, any substance, or destructive relationships. The women that graduate from our program become productive, contributing citizens within their community. The goal of Christ Kitchen is to offer a nurturing, healthy, caring environment where women learn work skills, gain life skills, and meet relational needs. It provides a community within which to grow, learn, give, and be supported. While the incentive to earn money brings women to Christ Kitchen, it is the spiritual and emotional care that sustains them while they learn how to become employable, self-sufficient and Christ reliant. Our call is to help women trapped in poverty to develop, renew, heal, and maintain spiritual, mental, emotional, and physical health. Through the care, instruction, accountability and growth of the women we serve, whom often have critical employment and life challenges such as felonies, lack of job experience, reentry into social society after rceration, prostitution, human trafficking, physical and mental abuse, addiction, untreated mental health issues and n'uch more, our program enables the individual to change their stripes and the stripes of their future generations. We define low-to moderate-income in the following way; according to a Spokane census in 2017, Spokane, WA had a population of 213,000 people with a median age of 35.8 and a median household income of$44,768. Between 2016 and 2017 the population of Spokane, WA grew from 212,078 to 212,982, a 0.426% increase and its median household income grew from $43,274 to $44,768, a 3.45% increase. Federal and state governments spent$1.12 trillion on welfare in 2016--an increase of$274 billion, or 36%, since 2013 after adjusting for inflation. At the federal level, the welfare bureaucracy spans numerous agencies and includes more than 80 different means-tested aid programs that provide cash, food, housing, medical care, and social services to poor and low-income Americans. These programs range from public housing and food stamps to direct cash benefits through the earned income tax credit and Temporary Assistance for Needy Families. The rapid growth in welfare spending has been driven by two interrelated factors. First, over time, more people above the poverty level have been made eligible for higher benefits. The second factor driving the growth of welfare spending is the lack of incentives built into the system for states to be good stewards of the federal programs that they administer. About 75%of welfare spending is federal, with the remainder contributed by states; however, states administer the programs and therefore have, but do not exercise--the capacity to constrain welfare growth. Instead, states use their discretionary authority to expand welfare while at the same time underinvesting in anti-fraud activities. Where should we focus our attention to make a lasting and deep impact on issues facing so many of the women and r' -iren in our community? What can be done to alter the outcomes of woman struggling to afford life's most basic i, .essities, especially amidst challenging backgrounds? How can we reshape the future of a woman who is starting out in life with the odds already stacked against her? The need for the services that we provide, is more critical and even more pertinent today than ever before. Our fervent battle against poverty in our city and state is staggering, the number of women living in, below or on the brink of poverty is unacceptable. Shockingly 19.4%of the population for whom poverty status is determined in Spokane, WA (45k out of 207k people) live below the poverty line, a number that is higher than the national average of 13.4%. The largest demographic living in poverty are Females 25-- 34. These are catastrophic statistics. Hope is required for survival within this reality. We already knew that a child's future health and well-being are affected by the economic class into which they were born. A child born into poverty is more likely to have poorer health, lower educational attainment, and face more adversities than a child born into an economically stable family. The correlation that poverty and childhood adversity has is profound and intentionally heightens the potential to cycle across many generations. Our end goal and a foundational component of this program is to get the population that we serve to become God reliant and self-sufficient. Not reliant on any government assistance. We achieve this through in-depth job training coupled with life skills that lead to a GED, trade school, additional education, and or gainful employment all of which result in a self-sufficient, productive, community minded individual, gainfully supporting their family. This has a great impact on our community, as I am sure you can imagine. Christ, through this ministry, has reintegrated thousands of women into the community, self-sufficient and Christ reliant. They are earning a living wage to support themselves and the children that rely on them for survival. HOPE is the firm foundation this ministry is anchored to in Christ Jesus. If you have no hope, no sense of future and no sense of agency, it is very difficult to do anything different. You are unlikely to do the kinds of things it takes to get out of poverty, some of which require longer-term investments into change for themselves&their children. HOPE is rooted in genetics, personal experience and is heavily influenced by culture. If the existing belief structure suggests that if you work hard, that individual effort will get you ahead, you are more likely to be hopeful than if the social norm is 'We've been discriminated against. The system is stacked against us.' It does not matter what you do, you are going to fail. Research of our demographic strongly indicates that there are two types of hope: contentment and purposefulness. Contentment helps the poor endure their lot. A belief in a better future typically correlates with better performance in the labor market, more money and improved health. They need someone to take a chance on them, equip them, love them, and believe in them. Since 2015 we have graduated over 100 women out into the community. We have a 94% retention rate of women that are employed, in higher education, reunited with their children, not reliant on government assistance, substances or unhealthy relationships. We believe we can continue to impact poverty in our community, making Spokane stronger. With your help, we know that we will. Our impact is supported by the help of agencies that focus on the population that we serve. As a mission, we do not accept government funding, so we rely greatly on community grants and the faithful individual supporters that have walked alongside Christ Kitchen for over two decades. I look forward to hearing from you. Please do not hesitate to contact me with any further questions or concerns. I have attached a few supporting documents here for your review. Kim Kelly Executive Program Director/CEO Christ Kitchen 509-325-4343 Project Summary r 6. a ptacc of hope for-rumen in poverty We want to add a Barista Training Matrix to our current training platform.This grant would enable us to increase hours for that training. According to the Living Wage Calculation for Spokane County, Washington the average salary for a Barista is$14.78 per hour in Spokane, WA, which is 8% above the national average. As a job training program, we seek to be aggressive in offering a life sustaining wage to our demographic. We have noted an increase in the request to be trained in the art of Barista. We have conducted considerable research and involved a very reputable expert in the field that has also agreed to walk alongside us in this venture, ensuring heightened success of our training matrix. Spokane's coffee economy is buzzing with high share of shops and roasteries and it seems there's room for everyone:The U.S. coffee market is a $40 billion industry, and Spokane is spending more than its share. According to research, Washington is among four states with the highest concentrations of coffee shops in the U.S. The state boasts 4.6% of the nation's coffee shops, even though it has just 2.2 ✓ of the country's population. Only California, New York, and Texas--each of which contains far more people, have more coffee shops. A Money Matters study released shows that the average American spends about$1,100 on coffee each year. With so much money flowing into coffee, especially in the Northwest,this would be a great addition to our program. People in the NW that are very receptive to coffee trends and intense full-bodied components, are now realizing that coffee has flavor notes and it is quickly becoming a very trendy habit, like the wine and new microbrew industries that have exploded onto the scene in recent years. We will seek to educate our staff and our customer base that may be used to that quick fix, that there is so much more to coffee than they might realize. I believe that the time and energy put into the creation of our training material will showcase this theme in its entirety. Our expert, Kevin Parker, owner and operator of one of the most successful coffee agencies in the Inland NW, Dutch Brothers, has crunched the numbers of our proposal and states that the sustainability of this program will be the generated funds from the sale of the product itself. We are already an operating business that offers sales and services in the confounds of our brick and mortar location,this will be an enhancement of that revenue and will support itself within the first 24- month period. *Anticipated impact of this grant on our organization: Millions of adults lack the level of education and training needed to get jobs that pay well, provide benefits, and offer opportunities for advancement. Research shows that people with postsecondary education earn more over their lifetimes and have lower-than-average unemployment rates. Add to that the number with criminal records,jaded pasts and other characteristics that make these individuals difficult to employ, has grown dramatically. The lack of skills and educational credentials among disadvantaged racial and ethnic minorities and the poor contributes to their low employment and earnings and inhibits their ability to advance not only in the labor market, but in life in general. Adding the Barista Matrix would have a dynamic impact on not only our ministry overall, but on the population that we serve. A dramatic increase in the effects of poverty on single mom families is seen in their struggle with chronic food insecurity, hunger, and malnutrition. We see that our women are often 3rd or 4th generation born into poverty. We are helping to break those statistics.This program addition would have a great impact across this ministry, both financially and in the community as we strengthen the workforce allowing women to get life sustaining jobs in this industry and lightening the load on public assistance reliance. Federal and state governments spent$1.02 trillion on welfare in 2016--an increase of$274 billion, or 36 percent, since 2006 after adjusting for inflation. At the federal level, the welfare bureaucracy spans numerous agencies and includes more than 80 different means-tested aid programs that provide cash, food, housing, medical care, and social services to poor and low-income Americans Kim Kelly CEO/Executive Program Director Christ Kitchen 509-325-4343 Scope of Work Barista responsibilities include: • Greeting customers as they enter • Providing customers with drink menus and answering their questions regarding ingredients • Taking orders while paying attention to details (e.g. preferences of coffee blend, dairy and sugar ratios) Job brief The job of a Barista is to prepare and serve hot and cold beverages, including various types of coffee and tea. Barista responsibilities include educating customers on our drinks menu, making recommendations based on their preferences, up-selling special items and taking orders.To be successful in this role,you should have customer service skills and knowledge of how brewing equipment operates. You should also be able to work various shifts. Note:this position's compensation includes salary and tips. Ultimately,you'll ensure an excellent drinking experience for our guests. Responsibilities • Greet customers as they enter, customer service and sales • Give customers drink menus and answer their questions regarding ingredients • Take orders while paying attention to details(e.g. preferences of coffee blend, dairy and sugar ratios) • Prepare beverages following recipes, recipe retention,sales and service, consistency • Serve beverages and prepared food, like cookies, pastries and muffins • Inventory,forecasting, balancing,food cost understanding • Receive and process payments (cash and credit cards) • Keep the bar area clean and follow health department guidelines • Maintain stock of clean mugs and plates,ordering and costing • Check if brewing equipment operates properly and report any maintenance needs • Comply with health and safety regulations across all agencies • Communicate customer feedback to managers and recommend new menu items • Team support and training Requirements • Previous work experience as a Barista or Waiter/Waitress • Hands-on experience with brewing equipment • Knowledge of sanitation regulations • Flexibility to work various shifts • Basic math skills • Ability to gauge customers' preferences • Excellent communication skills • High school diploma; relevant training is a plus Job Overview: Barista" is a fancy-sounding name for a coffee shop attendant. Baristas make drinks and specialty coffees for customers and ring them up.They may also be responsible for tasks such as restocking items and keeping the counter area clean.This is an entry-level position that does not require formal education beyond a high school diploma. Upon hire,candidates may undergo a short on-the-job training to learn about store policies and how to use the coffee machines. National Wage Information Most baristas earn the minimum wage for their state, or slightly more. As of 2012, the federal minimum wage is $7.25 per hour.The Bureau of Labor Statistics reports that as of 2011, coffee shop attendants and other food counter attendants earned an average of$19,450 per year and $9.35 per hour. Half of all coffee shop and food counter attendants reportedly earned between$8.26 and $12.00 per hour. Pay by State As of 2011,the highest-paying state for this occupation was Nevada, with an average of$23,030 per year and $11.07 per hour. The District of Columbia ranked second by state, with an average hourly wage of$10.58. Several states reported high wages of between$10 and $10.25 per hour, including California, Hawaii, Alaska, Washington, Oregon and Massachusetts.Several states reported relatively low average wages of between $8 and $8.50 per hour, including Wyoming, Oklahoma, Kansas, Mississippi,Tennessee,South Carolina, and West Virginia. Starting Pay According to the Bureau of Labor Statistics, baristas and other food service workers who do not primarily depend on tips usually start their jobs earning minimum wage. In 32 states,this is the federal minimum wage, $7.25 per hour. However, 18 states and the District of Columbia have higher minimum wage requirements. For example, baristas in Michigan and Rhode Island would have to start out at a wage of at feast$7.40 per hour, while those in Maine and New Mexico would start at a minimum of$7.50. Baristas starting in Washington,the mecca of the modern American coffee shop,would be guaranteed the highest starting wage:$12.00 per hour. Job Outlook According to the Bureau of Labor Statistics, employment growth among coffee shop and other counter attendants is expected to grow at a rate of about 6 percent between 2010 and 2020. This is a relatively slow rate of growth compared to the average growth rate of 14 percent expected across all occupations during the decade. Despite this relatively slow rate of growth,job opportunities for aspiring baristas are expected to be excellent due to the relatively high rate of turnover among food service workers. 2017 Salary Information for Food and Beverage Serving and Related Workers Food and beverage serving and related workers earned a median annual salary of$19,710 in 2016, according to the U.S. Bureau of Labor Statistics. On the low end,food and beverage serving and related workers earned a 25th percentile salary of$18,170, meaning 75 percent earned more than this amount.The 75th percentile salary is $22,690, meaning 25 percent earn more. In 2016, 5,122,500 people were employed in the U.S. as food and beverage serving and related workers. Scope of Duties that are incorporated: Customer service: Bartending of any kind (even the non-alcoholic kind) demands a specific style of customer service, If you're friendly and approachable, you can represent the social aspect of the company's brand. In your barista resume, make it clear that you excel in customer service. At the end of the day,this is what most customers will remember best about the experience. Reliability:Timeliness can make or break your chances of success in this industry. if you can be trusted to show up on time,your employer will depend on you. This is a valuable asset to your employer,especially with the rampant shift switching that often occurs in these jobs. Though you can cover this skill in an interview, adding it to your barista resume is a smart move. Knowledge: It doesn't usually take long (just a few weeks)to learn the basics of various coffee drinks and how to create them. But those few weeks of training mean a great deal — and come at a high cost —to your potential employer. If you don't need a long wind-up period, make this clear in your barista resume. Speed and efficiency:An expert coffee server moves like a multi-armed octopus and maintains a nearly impossible standard of error-free speed and complex multitasking during a busy shift. If you can do this,show off this skill in your resume. Add some metrics to demonstrate the strength of your skill. Teamwork: Are you easy to work with?Can your team trust you to have their backs during a rush? Do you know how to trust others as well? if so, play up this trait. High pressure rushes will force you to work well with your coworkers. Unflappability: When an over-caffeinated customer yells at you,you keep your cool. When something goes wrong,you stay calm and solve the problem.This is especially important in a coffee shop where tensions rise and mad customer rushes are frequent. Attention to detail: Food service positions involve close attention to detail and cleanliness. Demonstrate that you go the extra mile to make sure equipment and surfaces are safe, clean, and dry before you close. Salesmanship: Upseiling at the counter can sometimes keep a coffee shop in the black, especially a tiny operation with thin margins. If selling will be part of your job, prove that you can do it effectively. Again, add metrics to demonstrate your expert sales skills. Cash management:Some barista jobs involve handling the register and the espresso machine on the same day, sometimes within the same five minutes. Can you operate a POS system or a digital register?Can you calculate change in the moment and track every penny that moves through your hands during a hectic shift?These are valuable skills worth including in your resume. Communication: Let your employers know that you're a strong communicator in both spoken and written formats. You're clear with others about when you're available, when you're not,what you're doing, and what you need. You can also process and remember information that comes to you through various channels. When you say something,you mean it. We don't need to remind you about the hectic atmosphere of a coffee shop during a rush. You know that communicating effectively can preserve the coffee shop's reputation and reduce stress among co-workers. For more on how to land a great job in the restaurant business, explore the application and job search tools on Phases of Job Training Matrix at Christ Kitchen Phase I Duration: Minimum 4 weeks Work Hours 3.5 hours/day Hourly Wage Minimum wage in Washington State Introduction Assess mental stability and other overall life situational needs for collaboration with other agencies Requirements: Demonstrate perfect attendance and punctuality Demonstrate sobriety and ability to work well with other employees Demonstrate ability to correctly clock in/out and follow other specific direction Demonstrate ability to perform at least three production, focused based skills Acquire a Food Handler Permit from Department of Health Skills Gained Assemble packaging of products in various phases of production Attention to detail Accountability Confidence, independence and group acceptance Opportunities: Become a part of a community offering hope,help and healing Participate Bible study, learn the truth of the Word ofGod Receive support from others who have changed their lives Begin to experience God's love within a community setting Phase 11 Duration: As long as needed Work Hours: 3.5 hours/day up to 20 hours a week Hourly Wage: Minimum wage in Washington State Requirements: Demonstrate requirements of Phase I Master production skills in all areas of assembly Demonstrate ability to assemble zero-defect products Demonstrate ability to work on food assembly line Demonstrate ability to receive instruction and follow guidelines Demonstrate cooperation within work team Skills Gained: Continued mastery of Phase [skills Mastery of appropriate assembly line procedures Mastery of appropriate employee behaviors Opportunities: One on one interaction with staff about life challenges,goals,faith issues Give and receive feedback concerning appropriate interactions with fellow workers Participate in extra CK sponsored events: Bible study, life skills,evening outings,classes Phase III Duration: As long as needed Work Hours: Additional hours as needed Hourly Wage: Minimum wage in Washington State Requirements: Demonstrate requirements of Phase I and II Begins setting goals Introduction to Life Skills Program Acceptability with goals Selection of one of the 6 specific Job Training Matrix to begin training within Demonstrate ability to work independently and efficiently Demonstrate ability to manage additional tasks(From one of the six training matrix's) 1. Baking 2. Barista I I Page 3. Catering 4. Cooking 5. Customer Service 6. Marketing/Public Relations 7. Wholesale 8. Sales and Marketing Skills Gained: Coupled with the challenge of adding speaking opportunities as well as articulating and offering their individual testimony Continued mastery of Phase 1, Phase II Mastery of production skills, Mastery of obtained Life Skills Mastery of Training Matrix Experience representing the ministry outside of CK Opportunities: Participate in Christian support/Bible groups(Bible study, life skills) Participate in education of management skills Participate in leadership training Phase tV Duration: Work Hours: As long as needed Hourly Wage: Appropriate additional hours Requirements: Increased wage as proficiency is demonstrated Demonstrate requirements of Phase I, II, and III Demonstrate ability to manage employees Demonstrate ability to work independently on production line Demonstrate ability to stock ingredients and inventory Demonstrate ability to maintain accurate accounting of production Demonstrate ability to inspire excellence in work team Demonstrate ability to lead others Development of resume and letters of recommendation Interview readiness Skills Gained: Continued mastery of Phase I, Phase II, and Phase III Mastery of leadership and organizational skills Mastery of learned Life Skills in a leadership role with newer women Development and mastery of complete business model of thee Food Truck Opportunities: Participate in Christian Support/Bible Groups(Bible study, Life Skills) Participate in staff education group Participate in leadership training Participate in leadership of Christ Kitchen Participates in training of staff Successful business/home succession plan Graduation unto full-time employment or school Christ Kitchen employees grow in maturity and ability in the following 4 areas as they progress through our job-phase system. • Stability Accomplished Through: o Spiritually Bible Study,Discipleship,Fellowship, Extensive o Emotionally Life-Skills Training, Personal development,mentoring, Healthy Role o Mentally Modeling,Nutritional Meals Education,Job Training Program, o Physically Accountability, Goals. 2IPage • Work Accomplished Through o Provide Jobs Business of CK,Board/Administration of CK, Volunteers, Donations, Development o Skills training Assemble products, demonstrate proficiency, supervision, increasing responsibility o Healthy Work Environment Prayerful obedience. o Supportive o Work Environment Staff training,Mentoring o Life Skills Life Skills Classes, Goals,Training and Mentoring throughout program o Marketable Skills/Resume Through program, skills are obtained and resume is built • Relationships Accomplished Through o Work Bible Study, Mentoring,Evaluation, o Interpersonal CK Supervision Conflict Resolution,Role o Family Modeling,Classes, sacrificial living, honoring o Marital commitments, wise,healthy and throughout o Volunteers decision making. o Church Community • Citizenship Accomplished Through o Healthy Community Member Membership in CK community founded in Scripture Mentoring: paying hills,saving money,wise decisions, dealing w/past commitments,reconciling past(judicial, recovery,family) Clean and sober,productive in life,work, church,relations Statistics: Since 2015, 101 women have graduated out of our program,Back out into the community as productive, contributing members of society. Competition: There are no other programs in the nation that do what we do or have a model similar to our program as a whole, therefore we do not have any competition. We watch mindfully for Market Invasion in areas of There are other catering companies,as well as other companies that produce Dried Gourmet Food Products, however, none of these agencies are considered competition. We watch mindfully for Market Invasion in areas of catering, product sales as well as other ministries that locate themselves within our target market. 3IPage etaist How our organization is helping to fuel economic and social progress in low and moderate-income communities. a place of hope for women in poverty For over two decades, Christ Kitchen has been a successful job training,job discipleship program for women living in poverty in Spokane. Through the production and sale of our delicious gourmet dried food products, our full-service catering services,,food truck, coffee'house;<cafe and online services,this ministry enables}*otnen to learn to work4 become employable; and to support themselves and their families without reliance on Government programs or destructive relationships, ultimately becoming productive, contributing, productive citizens for a better life and a stronger Spokane. This mission is achieved through Bible study, individual mentoring,group and individual discipleship, life skills and coaching, SMART goals, supportive guidance, education,job training,fellowship, and accountability. All these elements combined,provide an opportunity for women, who otherwise rarely enter a church,to hear the Word and discuss its vital application on this journey to change their lives. Subsequent discipleship in our work setting, within developing personal relationships,helps the women gain stability and trust. The work setting at Christ Kitchen is deliberately designed to allow maximum interaction among the workers. Women helping women, and iron sharpening iron. We believe emotional health and interpersonal skills improve through carefully supervised group efforts as well as one on one efforts at various workstations. Social interactions,relationship life and job skill-training as well as individual discipleship are all emphasized. We utilize eight dynamic job training matrices to facilitate this process to completion. The goal of Christ Kitchen is to offer a nurturing,healthy, caring environment where women learn work, gain life skills, .d learn in a sustainable trade as well as understand and meet relational needs. It provides a community within which to grow, learn, give,while being challenged and supported. While the incentive to earn money brings women to Christ Kitchen, it is the spiritual and emotional care that sustains them while they learn how to become employable, self-sufficient and Christ reliant. Our call is to help women trapped in poverty to develop, renew, heal,and to learn the ability to maintain spiritual,mental,emotional, and physical health. Through the care, instruction, accountability and growth of the women we serve,whom often have critical employment and life challenges such as felonies, lack of job experience,reentry into social society after incarceration, prostitution, trafficking, physical and mental abuse,addiction, untreated mental health issues and much more,this program truly enables the individual to change their stripes and the stripes of future generations. Christ,through this ministry, has reintegrated thousands of women into the community, self-sufficient and Christ reliant. They are not reliant on government assistance, substances or unhealthy relationships and are earning a living wage to support themselves and the children that rely on them for survival. God leads, guides, protects, and provides for this ministry every step of the way, in a way that only He can. The critical need for the services that we provide, is even more crucial and pertinent today than it has ever been before. Our fervent battle against poverty in our city and the staggering number of women living in, below, or on the brink of poverty is catastrophic. Shockingly 19.4% of the population for whom poverty status is determined in Spokane, WA (45k out of 207k people) live below the poverty line, a number that is higher than the national average of 13.4%. The largest demographic living in 'verty are females 25-34. These are devastating statistics. Hope is required for survival within this reality. We already knew that a child's future health and well-being are affected by the economic class into which they were born. A child born into poverty is more likely to have poorer health, lower educational attainment, and face more adversities than a child born into an economically stable family. Poverty is a generational situation. Framed in a way that demonstrates the importance of poverty and childhood adversity and their potential to cycle acrov generations. our mission's end goal and a foundational component of this program is to get the population that we serve to become God reliant and self-sufficient. Not reliant on any government assistance. We achieve this through the introduction to the redeeming love, forgiveness and freedom found in our Savior and Lord, Jesus Christ. This happens through an in-depth job training, discipleship program that is coupled with life skills and biblical counseling,that can lead to a GED,trade school, additional education, and/or gainful employment. All of which result in a self-sufficient, Christ reliant, productive, community minded individual, gainfully supporting themselves and their family. This has a great impact on our community,as I am sure that you can imagine. The mission of resurrection, a central tenet of Christianity, is used in the New Testament to mean 'a rising up' or 'causing to stand'. The ministry of Christ Kitchen is founded upon the essential principles of Christ's life and seeks to aid homeless, abused, neglected, poor, disenfranchised, and impoverished women in their rising up out of poverty. Ultimately to stand on their own feet with the security of Christ. Our mission is to reveal Christ and live out the Gospel with women who come through the doors of Christ Kitchen, no matter their past. HOPE is the firm foundation that this ministry is anchored to, in Christ Jesus. If you have no hope, no sense of future and no sense of agency, it is exceedingly difficult to do anything different. You are highly unlikely to do the kinds of things it takes to get out of poverty. Some of which require longer-term investments into change for themselves and their children. HOPE is rooted in genetics, personal experience and is heavily influenced by culture. If the existing belief structure suggests that if you work hard, individual effort will get you ahead,you are more likely to be hopeful than if the social norm is'We've been discriminated against"or"The system is stacked against us." It does not matter what you do, you are going to fail. Research of our demographic strongly indicates that there are two types of hope: contentment and purposefulness. Contentment helps the poor endure their lot as is. Purposeful hope is a belief in a better future,that typically correlates with better performance in the labor market, more money and improved health. For this hope to occur, they need someone to take a chance on them, equip them,love them,and believe in them. Your investment into this project will allow us to do just that. In His Service, Kim Kelly Executive Program Director and CEO Christ Kitchen 509-325-4343 Budget eitve:t-pity Project Budget Request (..... e:-.ioie.... ....__.0H(Afecr Template a place of hope for women in poverty We appreciate the opportunity to apply For a grant for the following Christ Kitchen project. Please see the below Project Budget. Expense categories arc specific to the program in which we are applying For Funds. IF the amount requested From your organization is not 100%oFthe project budget.please see the list of all all other potential Funding sources. Please note the indicator to whether the additional support is committed(C)or pending(P). (Funding Requested from Organization Name: By the Well Foundation dba Christ Kitchen Project Name: 'Batista Job Training Matrix l Total Amount Requested: $15,000.00 r income Source(s): Income Amount: Committed/Pending: & Pe Public Private Grants(specify): Church Supporter S 12,000.00 Committed Ir I Pending.R Private Grant $25,000.00 Committed ZI Pending Foundation Gift $5,500.00 Committed ri PendingR Committed Pending Individual Gifts: Individual Donors S 5,000.00 _Committed ! Pending i fundra I ising Event: Jr Committed _^`�I Pending 17 Other(specify): Grant Opportunities $15,000.00 Committed Ell Pending I Committed El Pending Total Project Income: $62.500.00 - J rProject Expense Type: Amount: Description: 32 hours per week training wages for two years $43,500,00 32 hours a week for 24 months training hours_ Equipment S 12,000.00 Machine and all of the needed operational supplies Marketing $3,000.00 Flyer's,(raining manuals,menu,advertising Installation $2,000.00 Leadership oversight and training S 2,000.00 Total Project Expenses: S 62.500.00 , y Additional Requested Supported Documents . ...-^ :- - , LL,,.__.. .l..L-.�.. , . .. .�,. :-_• ., �, ,z, . „_c'r,: . id 1 IT) BUSINESS LICENS 0.1 rAi trl Issue Date: Jan 31, 2020 tq;, I' WA`.HINrrfctN Unified Business ID#: 603484396 IA Nonprofit Corporation Business ID#: 001 1) Location: 0001 tl CHRIST KITCHEN Expires: Feb 28, 2021 2410 N MONROE ST , '� SPOKANE, WA 99205-3349 > MI UNEMPLOYMENT INSURANCE -ACTIVE INDUSTRIAL INSURANCE -ACTIVE 'ii :1 TAX REGISTRATION -ACTIVE -t' `C ri CITY ENDORSEMENTS: ;',> 11,, SPOKANE NONPROFIT BUSINESS -ACTIVE + J'i' 'lii LICENSING RESTRICTIONS: `I `.J Not licensed to hire minors without a Minor Work Permit.NI � !I REGISTERED TRADE NAMES: CHRIST KITCHENfy ql 1.1 } ,rt u ' ,11 e) fl 41( it 1ti 4. 'rya _ !"):::1Fi t---&—"T:16-4-`— This document lists the registrations,endorsements,and licenses authorized for the business !,j named above.By accepting this document,the licensee certifies the information on the application Iwas complete,true,and accurate to the hest of iris or her knowledge,and that lntshiess will bei :l conducted in co up an-e with all applicable ppllcabte Washington state county,and cit regulations. l Itu rtu Department t of ievehueti ij „=Z r 7F-g, " ZZaw t E,� .nre.r .1.,. ltri - „, W4W w ^mot•,.r � ,7!.. -4,,�ra m "IY STATE OF WASHINOTON BI: 603484396 001 0001 Expires: Feb 28, 2021 _.iRIST KITCHEN UNEMPLOYMENT INSURANCE- 0ti10 N MONROE ST ACTIVE "aOKANE,WA 99205-3349 INDUSTRIAL INSURANCE-ACTIVE TAX REGISTRATION-ACTIVE SPOKANE NONPROFIT BUSINESS- ACTIVE State of Washington Department of Agriculture P.O. BOX 42560 Olympia, WA 98504-2560 In accordance with the provisions of Chapter 69.07 RCW Food Processing Plant License License Number: 8206 Kim Kelly Christ Kitchen 2410 N Monroe St Spokane, WA 99205 Is Licensed to Produce the Following Product(s): DRY MIXES Valid from 7/1/2020 through 6/30/2021 1,1 `' trA This License is non-transferable with respect to persons and/or locations. This License is also subject to revocation or suspension for violations of state laws or regulations. INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 cTNfINNA'i'I, OH 45201. tito Employer Identification Number:: Date: 47-3161138 DLN: 26053451001475. BY THE WELL FOt)NDATION Contact Person: 1105 N EVERGREEN ST CUSTOMER SERVICE ID# 31954 SPOKANE, WA 99201-0000 Contact Telephone Number: (877) 829-5500 Accounting Period Ending; Deceabei 31 Public Charity Status: 509 (a) (2) Form 990/990--EZ./990-N Required: Yes Effective Date of Exemption: February 1, 2015 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant; We're pleased to tell you we determined you're exempt from federal income tax under Internal. Revenue Code (IRC) Section 501(c) (3) . Donors can deduct contributions they make to you under IRC. Section 170. You're also qualified to receive Lax deductible bequests, devises, transfers or gifts under Section 2055, 2L06, or 2522. This lettei could help resolve questions on your exempt status. Please keep iL fot your records. • Organizations exempt under IRC Section 507. (c) (_3) are further classified as e.i_tttei public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. it we indicated at the top of this Letter that you're required to file Form 990/990-EZ/990_N, our records show you're required to file an annual intormation teturn (Form 990 or Form 990-Ez) or electronic notice (Form 990-N, the e--Paatcar-d) . 1f you don't file a required return or notice tor three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, whioh describes your recordkeeping, reporting, and disclosure requirements. Letter 5436 a place of hope for women in poverty Diversity and Inclusion Statement: Diversity and Inclusion are key characteristics of our program. Our approach is very deliberate to actively fostering diversity among employees,volunteers,and members of our board of directors. At Christ Kitchen we believe that an organization that prioritizes diversity, equity, and inclusion. We believe that it a calling to love people unconditionally and furthermore, it creates an environment that respects and values individual difference along varying dimensions. While diversity is often used about race, ethnicity, and gender, we embrace a broader definition of diversity that also includes age, national origin, religion, disability, sexual orientation, socioeconomic status, education, marital status, language, and physical appearance. Our definition also includes diversity of thought: ideas, perspectives, and values. We love everyone in the Name of Jesus.These are not human resources issues; it is a strategic issue. Love and acceptance are reflected in this organizations mission, vision, and values; incorporated into our strategic plan, and cascaded throughout this mission. While we are a work training and discipleship program for women in poverty, and we need to ensure the safety of the women that are here, we have men involved in many aspects of our ministry. With tis foundational belief, our dedicated staff and selfless volunteers have done an incredible job at expanding our outreach, while strengthening our programs and services and loving deeply with wild abandonment in the name of Jesus. r7— ecuie...1-ftee �� a place of hope jut u'ifrrtr-tl iii l.Y+It ety To Whom It May Concern: I Kim Kelly,certify that: 1. I have reviewed Christ Kitchen's Grant Application with both our Board of Directors and our Financial Advisors and we wish to submit this grant application. 2. Based on my knowledge,these reporting's do not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made,in light of the circumstances under which such statements were made. 3. Based on my knowledge,the information submitted included in this submission,fairly present in all material respects the condition and mission of this agency. 4. The registrant's other certifying officers(mentioned within this application) and I are responsible for establishing and maintaining disclosure controls and internal control over financial and all other reporting the registrant and I have: a) There are designed disclosure and internal controls and procedures,or caused such disclosure controls and procedures to be designed under our supervision,to ensure that material information relating to the registrant,including its consolidated subsidiaries,is made known to us by others within those entities, particularly during the period in which this report was prepared; We have three sets of eyes on the books at all times. b) designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision,to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles; our finances are reviewed monthly by our Governing Board of Directors. Sincerely, rim .,911 . elf/ Kim Kelly CEO/Executive Program Director Christ Kitchen Christ Kitchen PO Box 10307,Spokane WA 99209 501c3 47-3161138 PHONE:509-325-4343 FAX:509-448-1438 www.christkitchen.orq Salesccchristkitchen.orq � �e 'f Y1 FOUNDATION Current Governing Board of Directors for Christ I{itchen 1. Kim Kelly—CEO kim@christkitchen.org 509-993-0884 2. Luanne Conley(Secretary) Grocery Yoke's Fresh Market Corporate Office Operations Iconley c4okesfoods.com 3. Dianah Brubaker Ellis: Social Media Marketing and Media(Chair!Exec Committee) KXLY Radio Group&Phase 3 Digital dianahb c kxly.conn 4. Richard Lewis:Attorney Richard Lewis Law http://www,richardlewislaw.com/ 5. Fred Fleming(Vice Chair/Exec Committee) Owner: Shepherd's Grain fredjf2@aoI.corn 6. Sean Grubb: President Northwest investment Advisors(Sargent at Arms) sgru bb(nw iain vest.com 7, Jan Martinez—Christ Kitchen Founder(Historian/Emeritus) By the Well Foundation/Christ Kitchen janbow a,msn.com 8. Chef Joshua Martin Culinary Arts Instructor Community Colleges of Spokane Joshua.Martin@scc.spokane.edu 9. Kirsten Carlisle(Exec Committee) Childs Play Philanthropy&Partner Experiences Director kcarlile@childsplaycharity.org 10, Sharon Robertson (Exec Committee) Donor Relations Manager Community Colleges of Spokane sharon@robertson-development.com 11. Kyle Jordan—(Interim Treasurer) CPA Kirchner&Jordan CPA PS 1JPage Mission Impact Council — Fundraising Committee The Mission Impact Council is ... • Focused on increasing opportunity, investment, awareness and equity for Christ Kitchen and the women that we serve. • A collaborative community that recognizes the power of working together. • A way for you to actively engage with and support this local ministry and the people it impacts. I. Trina Hudson—Christ Kitchen Development Manager-Staff tri na(q),christk itchen.org 2. Adam King—(Chair) Vice President Sr. Business Relationship Manager Wells Fargo&Co. Spokane Business Banking Email: Adam.J.King(c wellsfargo.coin 3. Mark Newbold—(Vice Chair) Retired: Employee Benefits Advisor Moloney+O'Neill Benefits Newbie7(caol.com 4. Kim Kelly—CEO- Staff kirn Thchristklichen.arc We are looking for a few good individuals to join this very impactful Council. If God is calling you to help connect Christ Kitchen and the services therein,please contact Trina Hudson today at trinafa)christkitehen.org or 509-325-4343! We would love to grow this critical team of amazing people! 2 ' Page Sponsors: AVIstatimuzauftw /4== 'AmericanWest Bank 90,4eS no Al IEI S l NORTHERN suYeKMnKKL15,lNc.. LISI'EL i RERRr s iWHO INIIIF Y!1 IN 11lAN51' FRESH MARKET Afar°rgeoMPIP 4Y AAA ,.. Njtchen n =ine discover gour inner rid- vcrtionBANK .Sau/ere� ,raris,rl�l.� O F A M E R I C A PREM I .A Ill,IE (:AOs 5B5$ Ingredients Matter BIEICIU M . J. Murdock CHAP TAB1_ L TRUST 3IPage �..414 BYTHEWE-01 TOERGEL oe4CC;OR P CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) �� 7/3112020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES B 'N. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED RL ,ESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on ' this certificate does not confer rights to the certificate holder to lieu of such endorsement(s). PRODUCER C NTACTE NAM : 318 (Arc,No,Ext): (509)325-3024 aW Riverside Ave Ste 800 nt Insurance Services, c PHONE I FAX No):(509) 325.1803 'Spokane,WA 99201 ADDRESS: INSURER(S)AFFORDING COVERAGE NA1C# INSURER A:Alliance of Nonprofits for Insurance Risk Retention Group 10023 INSURED INSURER B: Christ Kitchen INSURER C: 2410 N Monroe INSURERD: Spokane,WA 99205 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .NSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS I LTR INSD NND, (MMIDD/YYYYI IMMIDDlWYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 I CLAIMS-MADE [X OCCUR 202051539 4/27/2020 4/27/2021 DAMAGE TO RENTED 500,000 PREMISES(Ea occurrence) $ I MED EXP(Any one person) $ 20,000 X X PERSONAL&ADVINJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 1 POLICY r PRO- JECT LOC PRODUCTS»COMP/OP AGG $ 2,000,000 OTHER: I A. COMBINED SINGLE LIMIT $ ilMOBILE LIABILITY 1,000,000 (Ea accident) $ X ANY AUTO _ 202051539 4/27/2020 4/27/2021 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS X X BODILY INJURY(Per accident) $ — _ UN-OWNED. PROPERTY DAMAGEAUTOS ONLY AT ONLY (Per accident) $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WOAND EMPLOYERS'LIABILITY Y f N STATUTE ERH ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/M In BE EXCLUDED? N/A (MandoryE.L,DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ I - DESCRIPTION OF OPERATIONS/LOCATIONS f VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Ity of Spokane Is additional Insured per form CG 20 26 04 13 attached as required by written contract. Waiver of Subrogation applies per forms IANI-RRG-E26 11 17 and CA 04 4410 13 attached. I I I CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN I ACCORDANCE WITH THE POLICY PROVISIONS. 808 West Spokane Falls Blvd Spokane,WA 99201 AUTHORIZED REPRESENTATIVE I e4-e ‘g.---,,__ ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD POLICY NUMBER: 2020-51539 COMMERCIAL GENERAL LIABILITY Named Insured: Christ Kitchen CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional insured Person(s) Or Organization(s): Any person or organization that you are required to add as an additional insured on this policy, under a written contract or agreement currently in effect, or becoming effective during the term of this policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II—Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following is added to organization(s) shown in the Schedule, but only Section III— Limits Of Insurance: with respect to liability for"bodily injury", "property damage" or"personal and advertising injury" If coverage provided to the additional insured is caused, in whole or in part, by your acts or required by a contract or agreement, the most we omissions or the acts or omissions of those acting will pay on behalf of the additional insured is the on your behalf: amount of insurance: 1. In the performance of your ongoing operations; 1. Required by the contract or agreement; or or 2. Available under the applicable Limits of 2. In connection with your premises owned by or Insurance shown in the Declarations; rented to you. whichever is less. However: This endorsement shall not increase the 1. The insurance afforded to such additional applicable Limits of Insurance shown in the insured only applies to the extent permitted by Declarations. law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured, CG 20 26 04 13 0 Insurance Services Office, Inc., 2012 Page 1 of 1 POLICY NUMBER: COMMERCIAL AUTO CA 04 44 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Named Insured: Christ Kitchen Endorsement Effective Date: 04/27/2020 SCHEDULE Name(s) Of Person(s) Or Organization(s): Any person or organization with whom you have a written contract currently in effect or becoming effective during the term of this policy. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s) or organization(s) shown in the Schedule, but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a contract with that person or organization. CA 04 4410 13 O Insurance Services Office, Inc., 2011 Page 1 of 1 ALLIANCE OF POLICY NUMBER: 2020-51539 FORM: ANI-RRG-E26 11 ';7 IU NONPROFITS FOR NAMED INSURED: Christ Kitchen OM INSURANCE A Head for Jnsvranra.A Heart for Nanprofltc. THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SOCIAL SERVICE PROFESSIONAL LIABILITY COVERAGE FORM SCHEDULE Name of Person or Organization: City of Spokane Where you are so required in a written contract or agreement currently in effect or becoming effective during the term of this policy, we waive any right of recovery we may have against that person or organization, who may be named in the schedule above, because of payments we make for injury or damage. ANI-RRG-E26 11 17 Page 1 of 1 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Elevations: A Children's Therapy Resource Foundation Phone: 509-385-2116 E-mail maryanner@elevationsspokane.org Address: 325 S. University Rd Ste 203 City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3)or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Mary Anne Ruddis Phone: 509-385-2116 E-mail maryanner@elevationsspokane.org Address 325 S. University Rd Ste 203 City Spokane Valley State WA _ Zip 99206 Amount requested: $ 15,000.00 Applicant's match: $ 85,000.00 Total project budget: $100,000.00 Is this a new or continuing activity? continuing City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY The mission of Elevations: A Children's Resource Therapy Foundation is "Elevating children with special needs to reach their full potential by providing access to the resources and support they need to improve their families' overall quality of life." Elevations was founded in 2012 to address the needs of children with special health care needs who can be helped by therapy but have limited or inadequate resources to access the therapies, services and/or equipment they need to live as fully and productive a life as possible. We believe that, as a community, we all benefit when children are given what they need to become as successful as their abilities allow. Since our first funding cycle in the fall of 2013, Elevations has awarded $336,378.00 for 492 grant requests. Of those awards, 144 were for Spokane Valley families totaling $86,784.00. In 2019 alone, we awarded 40 grants to Spokane Valley families totaling$29,245.00 of over $62,000 in requests. The average award of$600 has strengthened our neighbors and improved the health of our community. Our 2020 awards will not be completed until November and we are grateful for the grant of$3929.00 received from the City of Spokane Valley. Thank you for considering our request for 2021. III. PROJECT SUMMARY Elevations provides social services support for families of children with special needs through two grant funding cycles per year to cover out-of-pocket therapy costs and specialized therapy equipment for children from birth to 18 years of age. By helping families cover the costs of therapeutic treatment and home equipment, Elevations' helps to stabilize families who are making hard choices between getting their child the services they need or putting food on the table. During this year of a pandemic, families are struggling even more with the demands of not only caring for their child with special needs but also increased economic constraints and uncertainty about access to needed services. "We opted out of[occupational therapy] last year due to the expense, because things seemed to get moderately better.This year it has become abundantly clear that we need to seek professional help for her ability to succeed in school and social settings..... We want her to have a happy childhood and not feel like life is horrible because things are harder for her than others."—Parent Families are making treatment decisions based on economic considerations while hoping for the best for their child. We can do better than this. Because of the support of our community, Elevations was able to help this family get the services they needed for their daughter. Qualifying children must be undergoing therapy and require a recommendation from a licensed provider. Our organization works with therapy providers to identify and qualify children for assistance to ensure that a families' inability to pay will not hinder access to the care their child needs. IV. SCOPE OF WORK Caring for children with special needs can be an emotionally and financially draining challenge for families, particularly with respect to meeting the medical needs of their children. Many families rely on only one income due to the demands of caring for their medically fragile child. Our scope is targeted to relieving the financial burden for families so that their children can receive the necessary services and equipment needed to positively affect the trajectory of each child's life. Imagine not being able to afford the medically necessary therapies that will give your child their best future. Addressing the financial needs of families by helping with the sometimes- overwhelming out-of-pocket costs for therapies is critical to the future of these children. Insurance companies can vary in benefits and costs. The number of visits allowed can be limited to woefully inadequate levels, deductibles can range from $500 to $6500, copays can be anywhere from $30 to $75 per visit, some needed therapies are not covered, and special home equipment costs can be completely out of a family's reach. Working families can find themselves overwhelmed, buried in debt, and making choices between food and medical appointments without assistance to help cover these costs. Elevations currently partners with sixteen pediatric therapy providers to identify and qualify children who need help. Families complete an application process up to two times per year, in the spring and fall, and payments are made throughout the year as services are received and billed by the therapy provider. Equipment is purchased at the. time of the grant awards. The project term is January 1, 2021 through December 31, 2021 and is an ongoing program. V. BUDGET Elevations' awards are based on available funding. With an over$32,000 gap in funding requests for Spokane Valley families and awards in 2019 alone, we anticipate an even greater need in 2020 due in part to COVID 19 and the economic challenges families are facing. The city's support in helping to close the gap between what is requested and what we are able to award is critical for families facing economic challenges related to their child's health. As always, our board of directors is committed to ensuring that we meet the challenges of these times and ensure that children receive.the support and services they need. We cannot do it without our community. Summary Program Budget 2020 Requested Agency Funds Total I. Personnel A. Salaries, Wages, Benefits, Taxes $0 $77,180.00 77,180.00 II. Non-Personnel A. Space Costs $0 $3240.00 $3240.00 D. Office and Postage Expense $0 $2700.00 $2700.00 E. Telephone $0 $450.00 $450.00 F. Promotion & Awareness $0 $5850,00 $5850.00 G. Professional Fees $0 $8100.00 $8100.00 H. Training& Volunteer $0 $3500.00 $3500.00 1. IT and Miscellaneous $0 $5400.00 $5400.00 Ill. Therapy/Equipment Program Cost $l 5,000.00 $85,000.00 $100,000.00 Total Therapy Program Budget $206,420.00 $206,420.00 Total Organization Budget $263,850.00 $263,850.00 VI. METRICS Our goal is that every child in Spokane Valley who can be helped by therapy is able to receive the support and services they need regardless of their parents' ability to pay. Elevations surveys families to measure the efficacy of this assistance. Our most recent survey revealed that 37.5% of families would not have received the services and/or equipment without the financial assistance provided by the Elevations grant and that their child would have regressed. While 12.5% responded that their child would have received services but at a reduced amount potentially delaying progress. In addition, 50% responded that their child would have received services but their family would have had to cut critical living expenses or go further into debt. Financial assistance is keeping children in services and reducing the financial burden thereby reducing stress in families and giving these children their best shot at life. We are proud of our community for understanding this need and working to address it. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Mary Anne Ruddis Title: Executive Director Date: S4 A. Q City of Spokane Valley Request for 2020 Grant Page 6 of 6 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2506 CINCINNATI, OH 45201. Employer Identification Number: Date: SEP 2 0 2012 45-4130330. DLN: 17053230375022 ELEVATIONS A CHILDRENS THERAPY Contact Person: RESOURCE FOUNDATION SHERRY Q WAN ID# 31052 C/O DAVID OWEN Contact Telephone Number: 325 S UNIVERSITY RD (877) 829-5500 SPOKANE VALLEY, WA 99206 Accounting Period Ending: December 31 Public Charity Status: 170 (h) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: January 18, 2012 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you. are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) -2- ELEVATIONS A CHILDRENS THERAPY Sincerely, f 94: 0- Holly O. Paz Director, Exempt Organizations Rulings and Agreements Enclosure: Publication 4227.-PC Letter 947 (DO/CG) 5:18 PM Elevations: A Childrens Therapy Resource Foundation 08/06/20 Profit & Loss Budget Overview Accrual Basis January through December 2020 Jan-Dec 20 Ordinary Income/Expense Income Donations 65,000.00 Fundraising Income 171,850.00 Grant Income 20,000,00 In-Kind Donations 7,000.00 Total Income 263,850.00 Expense Credit card expense 3,000.00 Fundraising Expense 37,000.00 Grant Recipient Expense 100,000.00 Liability Insurance 2,200.00 License 150.00 Memberships 500.00 Office Expenses 2,500.00 Postage Expense 500.00 Professional Fees 9,000.00 Promotion&Awareness 6,500.00 Rent Expense 3,600.00 Technology 3,000.00 Telephone Expenses 500.00 Training and Workshops 1,500.00 Travel and Meetings 1,500.00 Volunteer Appreciation 500.00 Wages Expenses 91,900.00 Total Expense 263,850.00 Net Ordinary Income 0.00 Net Income 0.00 Page 1 Resolution 2020-2 City of Spokane Valley Grant Application July 20, 2020 The Board of Directors of Elevations:A Children's Therapy Resource Foundation hereby authorizes and directs Executive Director Mary Anne Ruddis to complete a 2021 City of Spokane Valley grant application for Therapy/Equipment Program. Requirements of the grant: 1. Grantee must sign a contract with the city 2. Contracts are reimbursed based 3. All materials due at Spokane Valley August 7,2020 by 4:00pm Complete application available for review in documents Vote Results: Unanimously approved by board with 10-0 in favor. Signed: Date: 7 / s/ 2-6 Molly Everson,Secretary Elevations Board Members 2019-2021 and Staff Kelly Lynch, President Physical Therapist (currently stay-at-home mom) Brian M. Price, Vice President Parent special needs children, Ignition Academy, Independent Business Owner David Owan, Treasurer Youthful Horizons Therapy, Owner and Physical Therapist Molly Everson, Secretary Speech Therapist, Youthful Horizons Therapy Julie Hannan, Director Speech Therapist, Youthful Horizons Therapy Chanda Neu, Director Milestones Pediatric Therapy, Owner and Occupational Therapist Lora Norton, Director Speech Therapist, Center for Pediatric Therapy Grace Thompson, Director Parent special needs children, Independent Hair Stylist Jeff Thompson, Director Parent special needs children, Independent business owner—Panic Button IT services Brad Messerschmidt, Director Parent special needs children, Thrivent Financial Staff Mary Anne Ruddis, Executive Director Rev. 1/1/2019 eIovations a children'e therapy resource foundation Our Mission: Elevating children with special needs to reach their full potential by providing access to the resources and support they need to improve their family's overall quality of life. Established 2012 to support children with physical and mental challenges who could be helped by therapy but who have limited or no resources to meet the cost. Barriers to receiving care • Multiple co-pays • High deductibles • Exhausted and limited insurance benefits • Services and equipment that are not covered by insurance Twice a year, families can apply for grants to help cover the out-of-pocket costs for speech, physical, occupational, and other therapy and services and home therapy equipment. • $30 can fund a family's co-pay • $46 can fund a speech therapy appointment • $50 can fund a feeding therapy appointment • $96 can fund a physical or occupational therapy appointment • Donations of any amount can help offset deductibles, co-pays, or fund therapy equipment. Elevations is a registered 501(c) 3 Charity with the Secretary of State of Washington. E1 N: 45-4130330 WWW.ELEVATIONSSPOKANE.ORG 325 S. University Rd Ste 203 Spokane Valley, WA 99206 info@elevationsspokane.org (509) 385-2116 Ems ' V I � nS a children's therapy resource foundation Elevations is strengthening children and families. "I heard I love you, mom'by my 11 yr old for the first time since the grant covered a communication device, Also, [I] learned he's much smarter than he was getting [for].g ettin credit or]' It egt actually changed his life plan." "My son has made dramatic improvements simply because he was able to receive the recommended therapies at the recommended frequency by his therapist. We simply would not have been able to pay for therapy AND our mortgage without the Elevations grant." APO Sample Requests #1 Equipment: Family request is for a home therapy equipment and sensory gym: "The funding will allow us to do more with Amy son]at home. It will help us target specific areas of weakness to help him eventually become independent and ambulatory...The more progress he makes... the further he can go in l fie..."From therapist: "[Child]will need long-term intervention and setting up a space fat home]that is functional for his progress will be highly beneficial." #2 Co-pays for therapy: Family requested help with$50 copays for 26 Speech Therapy sessions for their three-year-old son. "This is a critical time[in our son's]life where socializing and language are so important.. any help would be greatly appreciated." #3 Therapy sessions: Family needs help with six physical therapy visits and six speech therapy visits. "Due to an insurance change ... we are almost coaxed out on therapy allowed by insurance. This will leave us with about 6-7 weeks of no therapy. ...Caring for and meeting all of[our daughter's]medical needs has been financially hard, ... I haven't been able to work due to[our daughter's]complex needs. " With community support,more children like these will have the opportunity to grow up to reach their full potential. The requests for support has been growing each year. ELEVATIONS GRANT AWARDS 100,000.00 94,509.00 90,000.00 83,282.00 80,000.00 70,000,00 59,659,00 60,000.00 50,000.00 40,000,00 30,000.00 26,000.00 20,276.00 20,000,00 13,330.00 10,000,00 7,5 0 0.00 111 2013 2014 2015 2016 2017 2018 2019 5 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Feed Spokane Phone: 509-879-8512 E-mail steven.brashears@feedspokane.org Address: P.O.Box 141674 City: Spokane State WA Zip 99214 Applicants are: Non-profit x PublicfMunicipal Agency Must be a non-profit 501(c)(3)or 501(c)(6)or a public agency to be considered for funding. Contact Person (if different than applicant): Steven Brashears Phone: 509-879-8512 E-mail steven.brashears@feedspokane.orq Address P.O.Box 141674 City Spokane State WA Zip 99214 Amount requested: $6,050.00 • Applicant's match: $6,050.00 Total project budget: $12,100.00 Is this a new or continuing activity? Continuing,Activity City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? Feed Spokane is a Spokane Valley based food rescue 501c3 non-profit and an important asset in the hunger alleviation effort in Spokane County. By the sage rescue of excess food from restaurants, hotels and food suppliers, Feed Spokane saves thousands of pounds of valuable food from being thrown out and winding up in our landfills. Instead, the food is distributed to thousands of underserved community members, through a growing coalition of homeless shelters, community meals and feeding programs. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. Our request is to maintain and expand our capacity to provide nutritious meals to as many in need as possible. To that end, we are requesting funding for additional food safety training for those involved in the food rescue chain as well as safe food storage containers which are both ongoing expenses. To be in compliance with Health Department regulations we are required to use our special food storage containers only once. We are also required to give extensive food safety training for anyone in the food rescue chain. Both these expenses make up $4,000.00 of our request. Another $850.00 would go to low-cost bus passes so our constituents can access food augmentation resources. We are also asking for $1,000.00 to have one of our Vans insulated so we can safely transport food. All four segments of our request falls squarely in the Social Services category. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a.What it is you wish to do? B. How and why the community well benefit? C. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." "IV. SCOPE of WORK" The specific items/components for which we are requesting funding, are components of our larger mission; to help feed as many Spokane area families as possible. All four components comprise significant portion of our mission budget and are ongoing.Through investigative research and frugal buying, the expense of the food safety containers has been reduced since we started but, still costs us $40.00 per hundred and we use hundreds per week. $1,500 will give us 26 weeks of clean, safe containers or one h half year. We will match that amount for the other 26 weeks, giving us one year's worth of containers. Two members of our Board of Directors are working professional leaders in the Spokane Regional Health District and as such they arrange for the mandated training for our coalition members. They have negotiated the best rates for the professional and comprehensive training we provide for all members of our coalition on a monthly basis. These trainings are offered in multiple location at varying times and cost us $450.00 per month or$5,400.00 per year. Six months is $2,700.00 which we will match for a full year of training. We are also requesting $650.00 to provide bus passes so our constituents can have access to food augmentation resources locally. Lastly, we are requesting $1,000.00 to have our second van insulated to provide safe food transportation. Without our vans we would not be able to do this work. V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As is common for awarded amounts to be less than the amount requested, please provide information on how your programs' budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. Last year Feed Spokane spent $3,200.00 for 8,000 food rescue containers. We are requesting $1,600. Last year Feed Spokane spent $5,400.00 for 12 food safety trainings. We are requesting $2,700.00. "V.BUDGET„ Last year Feed Spokane spent $1,500.00 on bus passes. We are requesting $750.00. In addition, we have a Van that needs additional insulation for cooling. We can't do any of this work without our Vans. This expense is estimated to be $2,000.00. We are requesting $1,000.00. Feed Spokane is aware that we may not be granted the full amount requested. Our ongoing fundraising efforts will hopefully make up for any potential shortfall. VI.METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. The goal of Feed Spokane is and will remain to provide as much useable food to the food insecure in our community as possible. We keep solid records on how our food is handled and distributed. Last year we had 13 coalition members to distribute the food we rescue. This year we have 17-20 coalition members. We are rescuing more food and distributing more food. The demand for our services have never been higher. We will have our weekly records of our food distributions and monthly registration figures in our training efforts to measure the impact that the grant funds will have on our service results. We also keep records of allocated bus passes. All these figures will provide proof of the success of our efforts. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing,no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) des`C l k, Title: _ \)9-.1s0 M\� Q5 Y-i\ Date: City of Spokane Valley Request for 2020 Grant Page 6 of 6 INTERNAL REVENUE SERVICE DEPARTMENT OF THETREASUR7 P. O. BOX 2508 /" CI CINNATI, OH 45201 Employer Identification Number: ate. NOV 2 0 2007 77-0669785 DUN: 17053278313037 FEED SPOKANE Contact Person: N 1620 MONROE ST tt?ANCY L. HEAGNEY • ID( 31306 SPOKANE, WA 99205-4524 • Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 3i Public Charity Status: 509(a) (2) Form 990 Required: Yes Effective Date of Exemption: March 23, 2007 Contribution Deductibility: Yes Advance Ruling Ending Date: December 31, 2011 Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 210E or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity- Your,adva_nce ruling period ;f" ruling with the e L'4::4iYe dn.�'. of your exemption and ands with advance v� .... iig ending date shown in the heading of the letter. shortly before the end of your advance ruling period, we will send you Form 8734, support Schedule for Advance ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status. Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 1045 (DO/CO) 6 -2- FI We have sent a copy of this letter zo your representative as indicated in your power oi•attorney. Sincerely, • Robert Choi Director, Exempt Organizations Rulings and Agreements Enclosures: publication 4221-P Statute Extension Z 1. :Letter 1045 (DO/CG) Feed Spokane Proposed Annual Budget For the Year ending Mar.31, 2021 Income Donations $40,000.00 Fundraiser Proceeds $40,000.00 Grants $10,000.00 Donated/Distributed food (lbs.) 280000 Total $90,000.00 Expenses Executive Director Compensation $28,000.00 Other Wages $6,000.00 Rent $14,000.00 Insurance (Auto&Liability) $4,000.00 Admin./Supplies $2,000.00 Food Distribution Equip. $12,000.00 Fuel/Maintenance $4,000.00 Fundraiser Expenses $3,000.00 Professional Fees/Licensing $1,000.00 Taxes $5,000.00 Website $500.00 Coalition Members Support $4,000.00 Utilities $6,000.00 Misc./Other $500.00 Total $90,000 Net Income $0 Feed Spokane Board Meeting Minutes 7/28/20 Virtual Zoom Meeting 8:30am-9:00am Members Present: Dave, Jerry, Chuck, Sherry, Meghan, Kathy, Steven, Brent, Nicolette, Jeanne Directors Report, Steven: • July 1st was our 1-year anniversary at our new distribution center • Current Food Sources: o Greater Spokane Meals on Wheels donated food they receive o Arby's, a consistently generous supply of great and popular food o Costco o NW Harvest (currently requesting deliveries of relief boxes and water twice/month)They have been very good to us. o Deaconess o Holy Family o Duncan Product (quality donations, not leftovers) • Restaurants and catering companies still very quiet • We had to let a volunteer go who refused to wear a mask at a Grocery Outlet pickup and made a scene. He was quickly replaced but Chuck asked us all to refer any acquaintances who may want to volunteer to Susie. June minutes were approved Brent- Financial Report: • We are receiving good traffic from our earlier outreach request for financial support, about $2,100 in July • Total donations were about $6,000 for the month • Regular monthly donations are coming in from about 12 different sources and average about $1,000/month. We received about $500 in donations from the request to the board members • Year to Date- $34,000 in revenue and $28,000 in expenses, fora net income of$6,000 • Overall expenses and donations are pretty routine • • Dine-Out is officially wrapped up • Financial Report approved Sherry- Development Committee: • A letter is being prepared for distribution to past Civic Theater event supporters asking for cash donations in light of the cancellation of our annual fundraising event due to the pandemic. This will go out in October/November, and the board is asked to forward name and mailing addresses to Sherry of our past supporters. • Sherry is working on a City of Spokane Valley grant request due August 7th. We are requesting financial resources to pay for food containers, bus passes, training and supplies for coalition members and for insulating the 2nd van floor. • Benevity is a portal for fundraising that we have been involved with in the past. Brent will update our registration so that we may be considered for receiving additional funding through that organization. Steven-Grocery Outlet fundraiser for July: • For using the funds raised in our behalf, we receive a manager card which functions as our in-house credit card. We purchase product to dispense to our coalition members at our distribution center. Last year we received $3,600 and this year for July to date we are at $13,000. This is huge given our fundraising challenges this year. In addition to this, Grocery Outlet Corporate will award us a cash payment as well. The Grocery Outlet folks have been incredible supporters-they bonus their cashiers for pushing the fundraiser and have been very effective Pat-van update, fundraising request: • We received a quote of$1,700 from Titan Truck to install a pre-built insulated floor in the van. This time of the year heat coming up from the road makes it hard to maintain the desired interior temperature of the cargo area, so we are looking for options. • I am asking any of you that employ a handyman at your business or use someone personally to please check and see if they would be willing to help us do this project ourselves. Basically, we'd build a wood grid, fill the "boxes" with insulation, cover with inch plywood and top with roll vinyl for easy cleaning. We have been paying $20/hour for this type of project and purchase all materials. Another place to check would be with your church: they may have someone who could help with this project as well. If you find anyone, please call/email me and I'll follow up. • Sherry and I prepared a letter for the board president of Modern Electric to present at their monthly meeting. Dave Thompson—who owns Dave's Bar& Grill in Valley - will explain our request for financial support to the full board Wednesday July 29th. We did not ask for a specific amount but explained the negative impact on our ability to raise operating revenue from our Annual Dine Out event, and the cancellation of the Civic Theater event. I will notify the board as soon as I hear the outcome of that request. Chuck-wrap up: • Thanks to everyone who has helped us stay viable during the Covid outbreak, especially to Susie and the great staff of volunteers at the distribution center. Also, thanks to Sherry who continues to work on developing new revenue sources. Next Board Meeting: August 25th, 2020 virtual meeting time 8:30am Next Coalition Meeting: TBD ti?„00666 we care - we share Board Members for Feed Spokane Chuck Wendt-Hennessey Funeral Homes Kathy Bryant-EXL Realty Brent Sears-Guidance Financial Planning Dave McGann-Arby's Restaurants Jerry Pederson-Arby's Restaurants Julie Bongard-Spokane Regional Health District Pat Dean-Retired Ray Byrne-Spokane Regional Health District Sherry Lewis-Adventures In Advertising Tami Kennedy-Bargreen Ellingson Jeanne Dawes-Gore&Grewe Attorney's Meghan Gaia-Horizon Credit Union Nicollete Brant-Optum Steven Brashears-Executive Director Susie Larson-Volunteer Coordinator DocuSign Envelope ID:42E4213D-292A-4639-8E95-51 BCBC9EA2EA a l CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 9th, 2019 before 4:00 p.m. Applicant: Family Promise of Spokane Phone: 509-747-5487 E-mail hilaryafamilypromiseofspokane.org Address: 904 E Hartson Avenue, City: Spokane State WA Zip 99202-2338 Applicants are: Non-profit X Public/Municipal Agency Must be a non-pmfit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Hilary Beardslee, Executive Coordinator& Grants Manager Phone:425-218-4997 E-mail hilarAfamilvpromiseofspokane.orq Address: 904 E Hartson Avenue, City: Spokane State WA Zip 99202-2338 Amount requested: $ 50 000 Applicant's match: 112 Total project budget: $1,334,745 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2020 Grant Page 4 of 6 DocuSign Envelope ID:42E4213D-292A-4639-8E95-5IBCBC9EA2EA II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? Family Promise of Spokane (FPS) changes the trajectory of homeless children's lives. In 2018 alone, 3108 Kindergarten through 12th grade students experienced homelessness in Spokane County, including 819 students from Spokane Valley. The number for the 2019-2020 school year was trending higher than that prior to the shutdown. When non-school age siblings and parents added together with the student numbers, we estimate that over 12,000 people in family units experienced homelessness Spokane County last year, including over 3000 from Spokane Valley. Children that experience homelessness are the most likely group to continue the cycle and end up homeless as adults. Family Promise of Spokane's mission is to equip families and communities to end the cycle of homelessness in Spokane County. Our focus is strictly on the unique needs of families with minor children. Our model holistically addresses homelessness through three key components: Prevention: Prevent families from becoming homeless in the first place through homelessness diversion and rental assistance. Provision: Provide families currently experiencing homelessness with 2417 shelter, kids programming, and case management to help families overcome their personal barriers and move into housing. Preparation: Prepare guests with the education, resources, and tools to maintain a stable home environment for their families once they have secured housing. IRR. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. Approximately, 14% of the guests utilizing our services this past year were from Spokane Valley. To learn more about how to best serve these families, FPS is a collaborative partner in Spokane Valley Partners (SVP) and the Greater Spokane Valley Network (GVSN). These social service collectives have been emphasizing the need for more accessible and low-income housing for residents in Spokane Valley. There is no shelter space for families experiencing homelessness in Spokane Valley. Organizations like NAOMI and YWCA-DV serve a specific population. To stay together, a family's DocuSign Envelope ID:42E4213D-292A-4639-8E95-51BCBC9EA2EA closest solution is FPS. It costs FPS $18.00 to provide a dignified and respectful shelter experience to an individual. In contrast, per individual served daily in Spokane County, it costs the Community Hospital $2,495, the Psychiatric Hospital $812, Incarceration $134, and Motels $71. It is much more cost effective for the community to provide emergency shelter to families. FPS can serve up to 60 individuals per night, and our facilities are often at maximum bed capacity. FPS is requesting $50,000 to provide approximately 2,760 bed nights for children and parents. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location?e. If an outdoor activity, are there any weather-related constraints?f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project,please so state but focus your response on the element .for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." FPS's proposed project will focus on providing a dignified and compassionate shelter experience to families experiencing homelessness in Spokane County. In 2019, 68% of the families FPS served lived in Spokane County before experiencing homelessness. 14.2% of those families lived in Spokane Valley before eviction. According to the Federal Reserve, 40% of those earning $40,000 per year lost their employment due to COVID shutdowns in March alone. Occupations most likely to earn these types of wages are in retail and the food service industries; two of Spokane County's top five employment industries. Furthermore, young parents are most likely to hold these positions, and thus families have been heavily and disproportionately impacted by the COVID shutdowns. With unemployment benefits expiring on July 31st, many renters are unsure of how they will afford future rent payments. These fears are compounded by news of full-distance learning for the upcoming school year. This news means that families will have to choose between their child's education and care for them at home or employment. FPS is anticipating an increase in family homelessness when the moratorium on evictions expires on October 15, 2020. By then it will be winter, and families will desperately be seeking warm, safe spaces for their children to sleep at night. Spokane Valley EDSS funds help to ensure FPS's emergency shelter doors stay open. Funds allow us to serve DocuSign Envelope ID:42E4213D-292A-4639-8E95-51BCBC9EA2EA as a welcoming presence on one of the worst days of a family's life. They allow us to provide families with: • A warm, safe, and secure night shelter space, where families are provided with a mat, pillow, and blanket for each member. FPS can provide cribs for infants. • Laundry and Supplies. • Food Donations, a Food Storage Locker, and Kitchen Space where they can prepare meals for their own children. • Secure bathrooms and basic hygiene supplies. • Kids Activities • Computers and Internet to complete employment and housing applications, take education courses, help children with homework, etc. • Case Management to assist them guests in creating SMART Goals to assist them in achieving and maintaining permanent housing. In 2019, FPS served 720 unduplicated individuals, with 35% exiting to permanent housing in an average of 31 nights. In the past 90 days, FPS has successfully moved 42% of families into permanent housing. Many people believe that securing housing is the end of the journey for a formerly homeless family. In fact, families are most at-risk of losing housing within 2-years of exiting an emergency shelter. FPS recognizes this, which is why our organization invests in our Preparation Programs. The Preparation Manager works with formerly homeless families to provide individualized case management. Generally, case management focuses on identifying the parent's gaps in knowledge, and providing them with education. Life skills education includes, but is not limited to, responsible renting, budgeting, building a credit score, maintaining a home, and self- advocacy. Case management may include referrals to mental and behavioral health service providers and other experts. Because of this support, 94% of families that secured housing, maintained that housing in 2019. As the only emergency shelter in Spokane County, including Spokane Valley, that serves families with children, FPS is an essential service for our county. With support from funders, including the City of Spokane Valley, and community partners like SVP, FPS believes we can continue to successfully and effectively manage the influx of families that will experience homelessness as a result of COVID. V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. FPS is requesting $50,000 to provide approximately 2,760 bed nights to families and children experiencing homelessness in Spokane County. FPS has attached it's Budget DocuSign Envelope ID:42E4213D-292A-4639-8E95 51BCBC9EA2EA for fiscal year 20/21, and the funds requested from the City of Spokane Valley will be utilized towards this total budget. FPS can provide comprehensive emergency shelter and homeless support services to an individual for$1 8.00/night. This cost includes essential services such as safe shelter, hygiene facilities & supplies, kitchen and food, internet/telephone, and a play area for kids. In addition, the cost includes the administrative costs associated with facilities maintenance and operations. FPS has the capacity to serve 60 people per night, and we are often at maximum bed capacity. For FPS, it costs FPS $1,080.00 per day to provide holistic services at full capacity. With $50,000, FPS could provide these services to up to 60 people for 46 days, or 2,760 bed nights. FPS lost $100,000 in revenue due to COVID canceling our annual fundraiser. Spokane Valley's investment of $50,000 will assist FPS in minding this gap and ensure that families and children experiencing homelessness receive uninterrupted comprehensive services and case management. In addition to our request with the City of Spokane Valley, FPS is applying for funding from the City of Spokane, Spokane County, Avista Foundation, Ameriprise Foundation, BECU, Cisco Foundation, Innovia Foundation, Kalispell Tribe Fund, MultiCare Health, Premera Blue Cross, and others. FPS has recently hired a Development Manager to strengthen FPS's Outreach & Recruitment Department. This person is responsible for cultivating relationships and long-term investment partnerships with businesses, foundations, and other large donors. With a looming eviction crisis anticipated this winter, FPS could face limited capacity for Spokane Valley families if funds are not awarded. VI. METRICS What are the specific goals for the use of the grant funds?How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Between the award date - December 31, 2020, FPS aims to provide 2,760 bed nights, along with comprehensive homeless shelter and case management services. FPS will measure the success of our proposed project when: DocuSign Envelope ID:42E4213D-292A-4639-8E95-51BCBC9EA2EA 1 . 40% of guests exit to permanent housing solutions, 2. There's a 45-day average number of bed nights per family, 3. 80% of guests/families that maintain housing after exiting an FPS emergency shelter. FPS utilizes the Homeless Management Information System (HMIS) to track guests that access FPS emergency shelter services. FPS's IT Manager is working with the HMIS Team to integrate a system that will allow us to track formerly homeless families. One of the IT Managers main responsibilities is to ensure the timely and accurate entry of FPS's data into HMIS. Furthermore, to determine the success of our program, FPS will request feedback from the families we serve. FPS provides families with the opportunity to take a digital survey about their experience while staying in our emergency shelter. The Executive Director and Emergency Shelter Program Managers receive this feedback and integrate it into shelter policies where appropriate. If awarded funding, Spokane Valley's investment will ensure the continuation of dignified emergency shelter and case management to families throughout Spokane County- In addition to comprehensive services, Spokane Valley's funding is an investment in the future of Spokane Valley's children. FPS provides a calm and supportive space for children to cope with the trauma of homelessness. While their parents work on getting back on their feet, children can be children. They can play, explore, and express their creativity-all important stages in a child's development. By mitigating trauma and bolstering their resilience, FPS and our partners prepare children to end the generational cycle of homelessness. Upon grant closeout this should be the focus a the required) post grunt reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 DocuSign Envelope ID:42E4213D-292A-4639-8E95-51BCBC9EA2EA VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6, List co-sponsors, if any, by title and type.— N/A CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. DocuSlgned by: Certified By: g( Il—C9 CDA22190AE4A9... Joe Ader, Title: Executive Director Date: 08/07/2020 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2500 CINCINNATI, OH 45201 Date: MAY 2� 4 ZOU1 Employer Identification Number: 91-1707908 DT,N: 17053097720021 Interfaith Hospitality Network of Dr+ Contact Person FRANK F THOMAS ID# 31397 Spokane Contact Telephone Number: 517 E. Indiana Avenue (077) 829-5500 Spokane, Washington 99207 Our Letter Dated: March 1993 Addendum Applies: No Dear Applicant; _ This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt statue under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b) (1) (A) (va) . Grantor.; and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your lose of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (1) organization. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Letter 1050 (I]O/CG) _2 INTERFAITH HOSPITALITY NETWORK OF Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, Steven T. Miller Director, Exempt Organizations ,�` Letter 1050 (DO/CG) INTERFAITH HOSPITALITY NETWORK-Family Promise of Spokane FY 2020/21 Budget Workpapers C Fy 2020/21 19/20 Actuals Budget Income 4120 Individual 152,152 136,937 4125 Congregations 63,669 44,569 4130 Corporate/Organization/Foundation 93,687 65,581 4145 Restricted Grants 242,395 242,395 4147 City of Spokane Grant 440,741 440,741 4148 Spokane County Grant 112,000 112,000 4152 Fundraiser Income 725 165,000 4180 Rental Income 30,068 51,120 Total Income $1,135,438 $ 1,258,342 Gross Profit $1,135,438 $ 1,258,342 Expenses 6000 Auto Expense 10,719 10,934 6010 Bank/Service Charges 184 188 - 6020 Bldg Repair&Maintenance 50,581 30,000 6040 Program Expenses 29,210 29,794 6050 Dues&Subscriptions 13,207 21,000 6051 Software&Cloud 478 500 6055 Copier Expense 4,519 4,609 6056 Fundraising Expense 5,198 30,000 6065 Family Services 42,216 43,060 6085 Insurance 19,462 19,851 6090 Interest Expense 39,401 40,189 6095 Business Licenses 197 201 6100 Business(donor)Development 432 440 6105 Professional Development 1,089 1,111 6110 Miscellaneous 3,473 3,542 6115 P/R Exp-Salaries&Wages 685,247 888,147 _ 6157 Printing&Publications 1,211 1,235 6159 Staffing/Employee Expenses 2,286 2,331 6160 Volunteer Expenses 804 820 6170 Professional Fees 65,280 5,000 6175 Accounting Fees 32,532 15,000 6185 Promotional Expense 4,536 4,626 6193 Postage&Shipping 0 0 6196 Credit card expense - 1,498 1,528 6201 Supplies Office 9,876 _ 10,074 6203 Janitorial 266 271 6204 Landscaping/lend care L 700 714 6210 Utilities/Telco 47,462 49,835 6211 Telephone and Internet 6,354 6,481 6212 Security Expense 6,822 6,958 6240 Furniture&Equipment Expense 64 17,000 6250 Rent Expense 0 0 6255 Storage Expense 3,041 750 6260 Property Taxes 11,276 1,805 6600 Moving Expenses 0 100 7540 Late Charges/Penalties 119 121 7550 Bad Debt Expense 0 0 9050 Depreciation Expense 83,729 86,529 Total Expenses _ $1,183,468 $ 1,334,745 Net Operating Income $ (48,030) $ (76,403) Other Income _ 8000 interest Income 62 62 8001 Other Income 1,320 1,320 Depreciation Deduction $ 86,529 Total Other income $ 1,382 $ 87,911 Other Expenses 66901 Reconciliation Items 0 Total Other Expenses $ - $ - Net Other Income $ 1,382 $ 87,911 Net Income $ (46,648) $ 11,508 904 E. Hartson Ave Equipping Families to End the Cycle of Homelessness Spokane, WA 99202 IJ r '774 tA # Phone:509-747-5487 Fax: 509-747-5537 of Spokane www.familypromiseofspokane.org August 6, 2020, To the Economic Development and Social Services Grant Committee, This letter is to acknowledge that the Family Promise of Spokane Board of Directors authorizes and approves of Family Promise of Spokane's proposed project application. If there are any questions or concerns regarding this letter of authorization, please contact Arnold Peterson, Board of Directors -President, at ;i1A164petersonhoine.0011-.. Thank you for your consideration, Arnold Peterson Board of Directors -President Family Promise of Spokane 904 E Hartson Aye, Tax ID: 91-1707988 Spokane,WA 99202 orlicerd:famii>pgomisoofspokane.org 509-747-5487 Name (First, Last) Title Position Arnold Peterson President Board of Directors Greg Plummer Vice President Board of Directors Jon Schuler Secretary Board of Directors Richard Chasteen Treasurer Board of Directors Kirk Miller Member Board of Directors John Lloyd Member Board of Directors Marianne Sfeir Member Board of Directors Paul Harrington Member Board of Directors Cindy Wendle Member Board of Directors Jay Lewis Member Board of Directors Joe Ader Executive Director Staff Hilary Beardslee Executive Coordinator& Grants Manager Staff Serena Graves Emergency Shelter Manager Staff Lynnetta Lewis Prevention Manager Staff Susan Heitsturnan Preparation Manager Staff Amy Robinson Family Services Manager Staff Emma Hughes Outreach & Recruitment Manager Staff Craig Howard Development Manager Staff Dennis Arsenault Facilities Manager Staff Denise Peabody Office Manager Staff Grant"J"Wylie IT Manager Staff Evan Christoulis Finance manager Staff CITY OF SPOKANE VALLEY, WA 2021 Economic Development and Social Services Grant Application Instructions General: Each year, the Spokane Valley City Council includes funds in the annual budget to help support economic development activities and/or social service efforts directly benefiting the citizens of Spokane Valley. We are currently seeking applications from qualified non-profit providers of such services for funding in our 2021 budget. Organization must be organized under Internal Revenue Code sections 501(c)(3) or 501(c)(6). General Requirements: • In order to qualify for grant funds, the agency must be a qualified 501(0(3) or 501(c)(6) organization. • Agency must provide 12 copies of the completed attached application. Other materials intended to further showcase your agency, project, or mission are allowed to be included with the application; if included, provide 12 copies of each. As all materials will be inserted into standard three-ring binders, all materials should be unbound and three-hole punched. • Grant funds should not be used to fund capital assets such as buildings and vehicles to avoid questions relating to insurance and liability. • Grant funds should not be used to fund the salaries of individuals not employed by the city. This approach avoids questions related to workers compensation and unemployment claims, as well as avoiding audits of employee timesheets. • The applying agency will be required to prepare a presentation of no more than 5 minutes on the request to the Spokane Valley City Council on September 15, 2020 at 6:00 pm in Council Chambers at City Hall. If you plan to distribute handouts at this meeting, 12 copies of the handout must accompany your proposal on the August 7, 2020 deadline. If you wish to use presentation materials with a program such as PowerPoint, all files must also be included with the proposal and presentation handouts by the application deadline of August 7, 2020 City of Spokane Valley Request for 2020 Grant Page 1 of 6 Schedule of Grant Application Events: Following is the proposed schedule for the Grant Application Process (Note: specific dates may be adjusted by the City to meet unexpected circumstances): Notice placed in newspaper and grant package available July 13, 2020 Grant application must be received at City Hall no later than 4:00pm (applications received later than this will not be considered) August 7, 2020 Applicant presentations to City Council September 15, 2020 City Council motion consideration for 2021 awards November 10, 2020 Award/regrets letters sent out to applicants November 2020 Contracts between City and grant recipients to be completed December 31, 2020 Date upon which grant awarded programs must be completed December 31, 2021 Post event reporting due to the City January 15, 2022 Project Management: The City of Spokane Valley Finance Department will issue contracts for approved grants, reimburse expenses, and monitor contract compliance. Applicants will be reimbursed for documented costs, as outlined in the application, up to the amount awarded. Selection Process: Each application will be reviewed by the Finance Department to ensure all required portions of the application are included and that the applicant is an eligible entity. All complete applications from eligible entities will be provided to City Council for determination of award. All applicants are expected to make an oral presentation to City Council. This allows the applicant to better explain their program, as well as affords council the ability to better understand the proposed services. Following the presentations, Council will decide at a later meeting, based on a methodology of their choosing, the amounts of each award. Upon finalization of the awards, each applicant will be notified of their awarded amount. Staff will then consult with applicants of approved projects to develop contracts and scopes of work.After the applicants and the City have signed the contracts, staff will notify applicants to proceed. It is very important that applicants are aware that upon being awarded a grant: 1. The grantee must sign a contract with the City. 2. All contracts are reimbursement based; i.e., the grantee must expend funds on approved items and then seek reimbursement under terms of the governing contract. Grantee will not be reimbursed if information requested by the City (prior or current year) has not been provided. Approved items are those that were outlined by the applicant in the application and oral presentation. 3. The Finance Department will confirm that applicants submitted a report on 2020 activities to the City, if a grant was awarded. Only after these steps are complete is a project grantee authorized to begin incurring costs. City of Spokane Valley Request for 2020 Grant Page 2 of 6 Other Information: Insurance:As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of$1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City-funded grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of an invoice including appropriate attached backup for the expenses that were incurred. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: Upon completion of the grant program or the year, grant recipients are required to provide a written summary of their program. The focus of the post grant reporting is to provide the council and citizens information on how the city funds were used. The focus should be on the actual impact these funds had on the citizens of the City of Spokane Valley. A comparison to the planned impact as detailed in the metrics section of your application. The written report will be provided to City Council and the public. Failure to comply with the reporting requirements may affect your organizations ability to effectively apply for future awards Additional Information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please submit 12 copies of your application information no later than 4:00 pm on Friday, August 7th, 2020 to: City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue, Spokane Valley, WA 99206 City of Spokane Valley Request for 2020 Grant Page 3 of 6 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Greater Spokane County Meals on Wheels Address: 12101 E. Sprague Avenue City: Spokane Valley_State WA Zip 99206 Applicants are: Non-profit_yes Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Janet Dixon Phone: _(509) 924-6976 E-mail: janetd@gscmealsonwheels.org Address _12101 E. Sprague Ave. City Spokane Valley State_WA Zip 99206 Amount requested: _$30,000 Applicant's match: _$_60,000 Total project budget: $90,000 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in,denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) _ f�-ftf` ¢ D, 3�� Title: ✓� C mot `► 1-c Date: S/ / / . City of Spokane Valley Request for 2020 Grant Page 6 of 6 Meals on Wheels Celebrating40 years of feeding seniors in Spokane County Greater Spokane County Board of Directors Corporate Resolution As the Executive Director of the Greater Spokane Count Meals on Wheels, I consent and agree on behalf of the Board of Directors to the submission of a grant to the City of Spokane Valley for the purpose of securing funding to benefit the residents of the City of Spokane Valley. -a-e4Erio-Ore.Q iyab_ cutive Director Printed name 12101 E Sprague Ave,Spokane Valley,WA 99206 Phone: (509)924-6976 Gscrnealsonwheels.ory BOARD OF DIRECTORS-GREATER SPOKANE COUNTY MEALS ON WHEELS (Updated April 25,2020) Jeff Edwards Executive Director Board Directors-16 Albertini,Jamie (2-2017) Andre,Bruce (10-2017) Curryer,Alan (12-2008) Henry,Mark (2-2020) Kilian,Joan (4-2002) Lloyd,Tyler (4-2020) McCliment,Michael D. (2-2018) Person,Grant (11-2009) Schmidt,M.D.,Helen (5-2006) Spohr,Stacey (9-2010) Strahl,Mark (2-2020) Strahl,Ty (2-2020) Thosath,Chris (4-2015) Tresidder Phd,Anna (4-2016) Tusa,Jason (4-2017) Waldt,Rick (9-2012) 2020 Off seers: President Chris Thosath Vice President Jamie Albertini Secretary Joan Kilian Treasurer Stacey Spohr IRSDepartment vof eil the Treasury Internal Revenue Service P . O . Box 2508 , Room 4010 In reply refer to: 4055289886 Cincinnati OH 45201 Nov . 21 , 2016 LTR 4168C 0 91-1042546 000000 00 00025919 80DC: TE GREATER SPOKANE COUNTY MEALS ON WHEELS PO BOX 14278 SPOKANE VLY WA 99214-0278 032644 Employer ID Number : 91-1042546 Form 990 required : Yes Dear Taxpayer : This is in response to your request dated Oct . 18, 2016 , regarding your tax-exempt status . We issued you a determination letter in February 1983, recognizing you as tax-exempt under Internal Revenue Code ( IRC) Section 501(c) (3) . Our records also indicate you ' re not a private foundation as defined under IRC Section 509(a) because you ' re described in IRC Section 509 (a) (2) . Donors can deduct contributions they make to you as provided in IRC Section 170 . You ' re also qualified to receive tax deductible bequests, legacies, devises , transfers , or gifts under IRC Sections 2055, 2106 , and 2522 . In the heading of this letter , we indicated whether you must file an annual information return . If a return is required, you must file Form 990 , 990-EL, 990-N, or 990-PF by the 15th day of the fifth month after the end of your annual accounting period . IRC Section 6033(i) provides that , if you don ' t file a required annual information return or notice for three consecutive years, your exempt status will be automatically revoked on the filing due date of the third required return or notice . For tax forms , instructions , and publications , visit www. irs . gov or call 1-800-TAX-FORM ( 1-800-829-3676) . If you have questions , call 1-877-829-5500 between 8 a .m . and 5 p .m. , local time, Monday through Friday (Alaska and Hawaii follow Pacific Time) . 4055289886 Nov . 21 , 2016 LTR 4168C 0 91-1042546 000000 00 00025920 GREATER SPOKANE COUNTY MEALS ON WHEELS PO BOX 14278 SPOKANE VLY WA 99214-0278 Sincerely yours , Jeffrey I . Cooper Director , EO Rulings & Agreement l /411 Greater Spokane County Meals on Wheels More Than Just a Meal I. Who We Are Just a few months ago, no one had heard of the Coronavirus and social distancing wasn't a term you heard daily. While all of us are now struggling with being isolated and missing our friends and favorite activities, imagine that there was no end in sight. Imagine if this pandemic was going to continue as long as you lived taking away the things you enjoy and leaving you to struggle to find ways to shop for food or get even the most basic necessities. For the Spokane Valley seniors in our program, the life you are leading today is the life they have been leading for months, even years. Health issues, physical limitations and a lack of companionship are daily realities. Even when restrictions end for the rest of the world, vulnerable seniors in the valley will continue to struggle with nutrition, making ends meet and the ability to stay in their own home. Greater Spokane County Meals on Wheels is a lifeline to seniors. We provide not just hot, nutritious meals Jut also companionship, and a daily wellness check that allows seniors to stay in their homes. In addition, we deliver personal items and a connection to other services that seniors need and deserve. li. The New Normal At the onset of the virus, Greater Spokane County Meals on Wheels created a plan to limit our clients to the potential exposure to the virus. Our first step was closing our twelve Silver Cafes. These are restaurant-style sites that provide meals and a place for seniors to get together with friends, learn about resources in the community and get information on topics that are important to them. This social interaction is a vital component in keeping seniors active, healthy and connected to their community. Our next step was to move to frozen delivered once per week rather than hot meals daily to reduce the amount of contact. We then returned to daily delivery, but with no-contact delivery. Each of these changes to our business model required resources. Commercial refrigerators and even a refrigeration truck helped hold the frozen meals. Many of our volunteers are in the "vulnerable" category themselves so we need to seek out business relationships and new drivers and train them virtually. As the pandemic continued many seniors who were just getting by, reached out to us. Trying to get to the store, cooking and searching for hard to find necessities like toilet paper just became too much. In one week's time, we added 114 people to our program. The request for service hasn't slowed for us and we imagine it will continue for a long time. We are even seeing our volunteers "hunker down" and ask for meals. Vhatever 2021 brings to Spokane County, GSC Meals on Wheels will be here to serve the seniors in our iometown of Spokane Valley. No one can predict the future, but we are certain that the number of people needing our services will continue to increase as cost to serve them continue to rise. Mission Our mission is to prolong the ability of elderly in Spokane County to remain living independently in their own homes by providing nutritious meals, daily health checks and companionship. Vision Statement To allow every senior to live their life with dignity and respect without the fear of hunger or loneliness. A Unique Business Model and History Meals on Wheels has been guided by a single goal since the first known U.S. delivery by a small group of Philadelphia citizens in 1954. That goal was to support senior neighbors and extend their independence and health as they age. What started as a compassionate idea has grown into one of the largest and most effective social movements in America, currently helping nearly 2.4 million seniors annually. As the local organization, Greater Spokane County Meals on Wheels was founded 45 years ago in the basement of a church by the youth group. What started as a small, community effort has grown into a county-wide program facing the escalating problem of our senior population going hungry and growing exponentially. Meals Each day, our kitchen produces prepares our meals fresh in our own kitchen. These meals meet the dietary guidelines set by the Older Americans Act Nutrition Program and are often tailored to meet medical needs of a client. Participants can get meals through our home delivery program and through one of our 12 congregant sites that we call Silver Cafes. Our in-home meals participants are provided with one hot meal per day, 5 days per week with frozen meals for weekends and liquid nutrition as needed. Congregant site meals are delivered once per day throughout the week. Health When GSC Meals on Wheels knocks on the door, vulnerable seniors open it with a smile. Being invited into the homes of the most high-risk seniors is an honor and privilege. It's also the first and most effective lines of defense in avoiding additional healthcare costs. Every visit comes with a nutritious meal, a safety check around the house and an assessment of any changes that might impact future medical needs. This can mean the difference between independent living at home and an unwelcome transfer to a costly long-term care facility. One in four of today's seniors lives alone, increasing their chances of high blood pressure, diabetes and heart disease. GSC Meals on Wheels can be a valuable asset for healthcare providers and insurers by helping to avoid unnecessary hospitalizations, reducing hospital readmissions and post-discharge needs through daily nutrition, socialization and safety checks. i MEALS ON WHEELS CAN SERVE A SENIOR FOR AN ENTIRE YEAR fit" /4.m FOR THE SAME COST AS JUST ONE DAY IN A HOSPITAL 1 YEAR 1 DAY 10 DAYS OR 10 DAYS IN A NURSING HOME We provide: • Long-term preventative services, including nutrition, socialization, safety checks and connections to community services. • Short-term post-discharge services, including nutrition, socialization and safety checks. Customizable depending on the needs of the provider. Organization Budget Our annual operating budget is approximately $1.8M with roughly 50% being provided through Federal Funding via the Older Americans Act of 1965. The balance is made up through donations, grant writing and various fundraising activities. For more than 50 years, the Older Americans Act (OAA) has been the primary piece of federal legislation supporting the social and nutritional needs of our country's most at-risk seniors. Despite decades of broad bipartisan support, funding for this vital program continually FAILS TO KEEP PACE with the rapidly growing need for services While Meals on Wheels is the most respected and well-known home-delivered service for seniors, less than 2% of all corporate, community and family philanthropy goes to organizations like GSC Meals on Wheels. By the Numbers GSC Meals on Wheels volunteers deliver to all of Spokane County including the 1,800 City of Spokane, Spokane Valley, Airway Heights, Deer Park, Cheney, Fairfield miles and Rockford as well as the unincorporated parts of the county. GSCMOW Senior Lunch Programs or Silver Cafes. 12 Daily meals prepared in our kitchen 1,200 Total meals served each year 312,000 People served home-delivery meals each year 2,100 Number of volunteers 252 Number of hot meal home delivered routes 42 Clients that receive home delivered meals and say it allows then to have enough a 91 /a food to eat Clients that say receiving home delivered meals helps them to remain living in their own homes. 81% Volunteer hours donated yearly (equates to 515 forty hour weeks) 20,600 Clients who feel that receiving Meals on Wheels has improved their overall health. 80% III. Project Summary While the pandemic has caused many seniors to sign up for our services, we see so many more that need s. "Someone else needs it more." "I get by." We hear it over and over from seniors who have devoted dneir lives to serving other but don't want to be a bother. Hidden within many homes in our neighborhoods are elderly people who must choose between their medication, paying bills or buying food. For others who have physical limitations, those choices may not even be available because they are unable to drive to the grocery store or drop into a food bank. While the problem may be hidden, the results are not. The financial impact of senior hunger is evident in the healthcare costs associated with isolation and malnutrition. In a recent study by Meals on Wheels of America, 5% of seniors on Medicare accounted for 42% of the spending with a total $51 billion being spent to alleviate the symptoms associated with senior hunger. In the Spokane Valley, 22% of the residents are 60 years old or older. That demographic will double in less than twenty years. Currently 19% of the city's seniors live below the poverty level. That's an income of $228 per week or less, These older adults are nearly twice as likely to be unable to live independently which means they will be forced into a costly long-term care facility without assistance. IV. Scope of the Project Our increase in food has gone up by nearly 50%. In March we provided 11,272 home delivered meals. That number reached 17,861 in July. GSC MOW served nearly six thousand meals last month to 332 participants in the City of Spokane Valley in our home-delivery program up from 217 in February. There is gap in funding provided by Aging and Long-Term Care of Eastern Washington to serve the seniors that are already on our program of $940,833. The amount of this gap for participants in the Spokane Valley is $30,000. Greater Spokane County Meals on Wheels must find this money through grants and private funding in order to maintain the current service levels to the participants who reside in the Spokane Valley. V. Budget for Project Item Description Total Food Bulk food and meal packs 20,000 per year Administrative (non-salary) Copying, filing, assessments 2,000 preparation, route sheets preparation insurance, computer usage Building and Equipment Rental Waste management, rent, utilities 2,000 (at 33%) Supply Costs Trays, wrap, napkins, silverware, 6,000 cooler and heater bags Total 30,000 VI. METRICS Our metrics are measured in the simplest terms: feeding a senior. We have not included in this grant our efforts to increase the number of seniors in the Spokane Valley, just our attempt to ask for assistance in continuing the service we already have. Final Words Keeping up with the ever-changing field of senior nutrition and nonprofit management is no easy task. From menu planning and volunteer management to healthcare integration and HIPAA compliance, GSC Meals on Wheels provides our participants with both daily nutrition and eyes-on health checks that allows them to live an independent life in the home they love. To move forward and face the exponential growth of our senior population in the Spokane Valley, we must work with our current partners to address the future issues faced by one of the most vulnerable and deserving populations in our area —seniors. Greater Spokane County Meals on Wheels has the honor and privilege of being welcomed into the homes of the people in our program. By combining our vision and resources, we can add to the quantity and quality of services these seniors need and deserve and provide them with a life of dignity, respect, care and companionship. Staff Executive Director— Jeff Edwards Jeff recently joined Greater Spokane County Meals on Wheels as the Executive Director. He was familiar with the mission of the organization having served as the Executive Director of the Corbin Senior Center for four years prior joining GSC Meals on Wheels. Oirector of Food Services —Jerri Horton Jerri has been in the food service industry for close to two decades having had her own restaurant for seven years before she began at GSC Meals on Wheels in 2001. She became the Director of Food Services when the new kitchen was purchases in 2008 after seven years as a site manager. Director of Development and Communications— Janet Dixon Janet has twenty-five plus years in Development having worked for a variety of different non-profits. Grant writing, events, publicity and promotion are all facets of her current job with GSC Meals on Wheels. annualized 2019 2020 Ordinary Income/Expense Original Income ALTCEW Title RI-B 5,077.33 9,741.00 Title III-C-1 332,762.04 348,453.00 Title III-C-2 396,655.00 415,359.00 NSIP Cash 164,612.00 164,612.00 State HD Fund-SCSA 38,404.00 38,400.00 State-SCSA Operations 20,448.00 20,000.00 Total ALTCEW 957,958.37 996,565,00 CDBG City of Spokane Valley 16,173.60 12,900.00 Spokane County 42,436.81 43,500.00 Total CDBG 58,610.41 56,400.00 EFSP-Emergency Food&Shelter 0.00 0.00 Medicaid Reimbursement Programs 60,880.60 96,000.00 Commercial Contracts 376,296.58 365,000.00 Basic Food Outreach 23,672.00 15,849.00 Fundraising Community&Church Donations 2,160.00 2,200.00 Direct Mail 10,000.00 20,000.00 Fundraising-Other 201.00 250.00 Giving-Corporate 36,386.25 25,000.00 Giving-NGO Marketplace 128.00 1,000.00 Outreach 1,148.00 1,000.00 Independence from Hunger 146.67 500.00 Individual Donations 130,154.81 135,000.00 Cooking for a Cause 36,540.00 40,000.00 March for Meals 15,117.54 16,000.00 Road Rally 24,681.00 23,000.00 Total Fundraising 256,663.23 263,950.00 Participant Contributions 177,211.51 175,000.00 Liquid&Supplement Meals 13,007.81 13,000.00 Employment Trust Fund Income 495.83 661.00 Other Income 36,126.36 30,000.00 Total Income 1,963,082.71 2,014,625.00 Gross Profit 1,963,082.71 2,014,625.00 Expense Salaries&Wages 676,371.04 896,438.40 Personnel Benefits 123,564.51 131,165.30 Operating Supplies Food Costs 555,826.50 560,000.00 R:\BUDGET\2020 Budget-Final monthly 8/4/2020 r r > f 22855 East Country Vista Drive, Unit 506 Liberty Lake,Washington 99019 (509)288-9940 FaceTime heidl@heididuty.com 25 July 2020 City of Spokane Valley Attention:Sarah Farr,Finance Department 10210 East Sprague Avenue Spokane Valley,Washington 99206 Dear Miss Sarah, Please accept my application for the generous grant you offer to local non-profits. My non-profit, Kent LLC, is a South Carolina sole proprietorship LLC doing business as Heidi Duty LLC in Washington State. My EIN is 82-4129924. 1 hold Notaries Public in South Carolina and Washington State,with the idea of being able to help people obey the law. I am not an Attorney and cannot give legal advice. I keep these seals to offer pro-bono services to Veterans &their families. I notarize legal documents as needed. My goal is to offer Veterans more information about the Inland Empire, provide them resources, and help them develop a plan should they choose to-move here. Conversely, many people here are interested in South Carolina for its beauty,friendly faces, excellent VA services,Veteran tax benefits, and a robust business friendly economy. I offer Caregiver Alternatives to Cannabis, and do not provide in home care services for any Veteran who uses marijuana in any form. This is a boundary with no exceptions, while recognizing their legal right to use marijuana in Washington State. Two things I know about marijuana are that any form of smoke has toxic carbon monoxide. Any form of marijuana has been documented to exacerbate paranoia. These two facts are the basis of my offering Caregiver Alternatives to Cannabis. There is good medicine in proper nutrition, healthy social life, exercise, and meaningful work that enhances health more than marijuana. I am registered with Care in the Community through the Mann Grandstaff VA, and maintain my Washington State Home Care Aide license. I offer encouragement and resources to help Veterans and their families get back to work. I have focused specifically on Veteran suicide to date,with the 2 knowledge that gun safety saves lives. Veteran suicide remains steady at 20 suicides per day,with 70% of those suicides committed with their own firearm. The Bill of Rights is our rule of law, especially those who have given their lives as a blank check to be cashed in defense of our Republic. These ten rights enumerated cannot be separated from one another, as one digit cannot be separated from the ten digits on both our hands without significant damage to our health. Yet it seems that our Second Amendment has become the walking middle finger of the Bill of Rights, always singled out and shouted about in ugly tones with gun control on the left and gun rights on the right. Myself, I am more on the right and am a legal gun owner. Yet as a parent, I am passionately aware that most gun violence could have been prevented with proper storage of firearms & better parental guidance. As a Navy widow, I am aware that Veterans have a different relationship to firearms than do civilians. It is far better, in my humble opinion, for them to have a legal visit to the gun range rather than to sit inside with suicidal ideology, reinforcing that ideology by calling up images on the Internet that reinforce the brain's trauma. This is what I know about suicide prevention, I realize it might seem iconoclastic to the rest of America, but we must stop hollering and unite, I have given away$3,500 in guided trips to legal gun ranges, provided trigger locks free of charge, and advised Veterans and their families on resources within the VA. Since the Covid-19 pandemic has forced many pre-9/11 Veterans to use digital resources, I provide free tech support and refer Heroes to a Veteran owned business, Friendly Computers. In certain instances, I spend my weekends and time off helping Military families as a respite Caregiver free of charge. I have a PayPal donation button on my web page, but I do not pander or solicit donations. These marketing tactics go against my grain for a Veteran non-profit. It may be that privacy as we know it is gone, but decency is not. It hurts me to receive birthday cards,donation requests, and other offers from countless Veteran organizations addressed to my late beloved husband, Mr. Raymond D. Christensen, who served honorably in the Navy. This is so rude and impersonal. It's never"just business". There is always a human heart behind every business transaction. People are proud and asking them for money turns them away. Most of the Veterans I help have no extra money, and no long-term care insurance for in home care. I do not perform fundraising events, as I am a Caregiver more than a socialite. I plan to launch a Go Fund Me campaign for Covid-19 prevention Caregiver supplies. Please view my web sites: littps://heid id utvtime.o rg/ https://heididuty.com/ 3 Whereas the scope of your grant is for City of Spokane Valley, here is my specific plan. Spokane Transit Authority offers local non-profits monthly bus passes for 50%discount, for which I have applied through Delana Combs. One of the best ways to prevent suicide for post-9/11 Veterans is to help them find a livelihood. Those on disability may use a STA pass to volunteer or socialize with other Veterans. Some need the access to apply to the new Amazon Fulfillment Center,where I work. How this grant will help Spokane Valley Veterans is to provide them with a means to get to job interviews, work, errands, and find resources from Mann Grandstaff VA. The $1,080 annual I have requested on the application is solely for discount STA passes. If I offered 3 passes per month at$30 each, it would amount to $1,080 annually. My match covers the cost of my licensure, supplies, and transportation I provide at no charge to Veterans. I do not know that I will even use that amount, since I am not sure how many STA passes Veterans will request. I realize one thought is that non-profits should be profitable too. This is against my religion. I believe business should be profitable, and charity should be completely private. I may not be able to control how bureaucratic, impersonal, and confusing America's legal system, business and tax structure have become, but I can control how I conduct my charity. Thank you for your time and consideration. I hope this proposal can help Veterans and their families get back to work, get resources, and enjoy social life through free STA discount bus passes. Please contact me with any questions. I work overnight shift Wednesday through Sunday at Amazon Fulfillment Center, so please forgive me if it takes a day or two to respond. Thanks again. Best, �y� g....ps\ ) • in,e0140-YLI11V1 Heidi Christensen Enclosures 1 "liatirt4;1:44,rid Al 22855 East Country Vista Drive,Unit 506 Liberty Lake,Washington 99019 (509)288-9940 FaceTime heidi@heididuty.com Heidi Duty LLC Meeting Minutes 2020 25 July 2020 Attendees/Board: Blessing Uzor,Secretary&South Carolina LPN Kelly Dye,Vice President&South Carolina NRA Certified Gun Instructor Heidi Christensen, President,Washington State Home Care Aide, Notary Public &South Carolina Notary Public A virtual meeting was held to determine approval for a Community Development Block Grant from Spokane Valley. Spokane Transit Authority offers local non-profits monthly bus passes for 50%discount, for which we have applied. One of the best ways to prevent suicide for post-9/11 Veterans is to help them find a livelihood. Those on disability may use a STA pass to volunteer or socialize with other Veterans. Some need the access to apply to the new Amazon Fulfillment Center, where Heidi works. How this grant will help Spokane Valley Veterans is to provide them with a means to get to job interviews, work, errands, and find resources from Mann Grandstaff VA. The $1,080 annual we have requested on the application is solely for discount STA passes. If we offered 3 passes per month at$30 each, it would amount to$1,080 annually. Discussion was held on virtual services for Veterans in Spokane County, Washington, Greenville County and Oconee County, South Carolina. Resources will be shared and posted online & in community. Congratulations was given to Blessing Uzor for her amazing public health work during the Covid-19 pandemic. Blessing's perspective and gentle ways heal everyone with whom she comes into contact. Her second grandchild was born in March, and all expressed gratitude for a healthy birth. Kelly continues to prevent accidental deaths by firearm safety instruction. She does this in addition to her remote IT work. Kelly makes firearms education engaging and entertaining for everyone,especially women. 2 Discussion was made about switching positions for 2021. Discussion was also made about future plans to employ Blessing as a remote LPN. Heidi Duty LLC was admitted to the Elizabeth Dole Foundation Hidden Heroes, which is an excellent organization designed to assist Military Caregivers. Agreement was made to communicate resources in South Carolina and Washington State to eliminate Veteran suicide by 2025. This concludes minutes from Heidi Duty LLC Meeting 2020. CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: }�td ektistenseAd Phone: (501 ) 'fl TM E-mail tag@ d6416.rkr>ni. Address: Zs155 €*St Cowin. Vttrit, c '`lv 50&;• City: g bQA V ' "� State Zip 99d4 Applicants are: Non-profit \ Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address City State Zip Amount requested: $ 1 d Qg o okfty t Applicant's match: $ 11010 ii Total project budget: ` a21 i(d Is this a new or continuing activity? Coll VNi'lr, City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? Ill. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why.the community will benefit? c. What are the beginning'and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints?' f. Brief history of event or organization. If you are requesting funds for a specific portion of a,larger project, please so state but focus your response on the element for which you are requesting grant assistance. t'ou may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include flat•information and reasoning for said amount. • • VI. METRICS What are the specific goals for the Use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. �. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: T. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) +r , VVIJY LAULLS --) (print or type name) Rai.. CANt tis 6 ' Title: OvOrte Date: 60 City of Spokane Valley Request for 2020 Grant Page 6 of 6 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: JUN 0 6 1019 82-4129924 DLN 17053260322028 KENT LLC Contact Person: 22855 E COUNTRY VISTA DR UNIT 506 PAULA J MOLL-MALONE ID# 31262 LIBERTY LAKE, WA 99019 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 509 (a) (2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: January 23, 2018 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you' re exempt from federal income tax under Internal Revenue Code (IRC) Section 501 (c) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you're a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you' re required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501 (c) (3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 • -2- KENT LLC We sent a copy of this letter to your representative as indicated in your power of attorney. Sincerely, "4 A,. ONOW Director, Exempt Organizations Rulings and Agreements Letter 947 Snokanelransil SPOKANE TRANSIT AUTHORITY STA Community Access Program As a vital component in the Spokane community's social fabric, economic infrastructure, and quality of life, Spokane Transit Authority (STA) is proud to partner with nonprofit human services agencies (HSAs) to increase access to transit for vulnerable populations. As an agency, we recognize that transportation is a crucial need for every member of the community, but there are people for whom cost is a barrier. Many local nonprofit organizations purchase passes in bulk from STA to distribute to their clients, patients, and customers. Utilizing these existing distribution channels, STA intends to help increase the capacity of HSAs to reach twice as many individuals for the same cost. For a 12- month pilot period, approved nonprofit entities may purchase 2-hour passes, Day passes and One-Ride Paratransit passes in bulk for half price through the Community Access Program ("Program"). To qualify as a Certified HSA for this Program, an agency must be a 501(c)(3) entity and must complete and submit the attached Application for Certification form. Upon approval by STA, the Certified HSA may begin submitting Pass Purchase Requests through the Program. Based on the representations of the Certified HSAs on the Application and the Pass Purchase Requests, STA will track and report to its Board of Directors the number of passes distributed, and the populations served. In addition, the passes purchased through this Program, while appearing identical to regular 2-hour passes, Day passes and One-Ride Paratransit passes, will have a unique numerical identifier that will allow STA to collect data on when and where they are used.This information will be used to evaluate the pilot Program and inform future potential collaborations. There is no limit to the number of passes a Certified HSA may purchase through this Program, nor do they have to purchase passes all at once. Multiple Pass Purchase Requests will be permitted throughout the pilot period. However, in order to produce useful data for evaluation of the future of this Program, STA requests that Certified HSAs purchase only the number of passes that they intend to distribute during the current year, and not beyond. To that end, the passes purchased through this Program will expire on the last day of the 12-month pilot period. Passes purchased through this Program may not be re-sold. They must be distributed to clients, patients, or customers of the Certified HSA free of charge. Further, Certified HSAs may not give or sell passes from this Program to their employees. All pass sales will be final, and no exchanges or refunds will be made. Spokane Transit assures nondiscrimination in accordance with Title VI of the Civil Rights Act of 1964 and the Americans with Disabilities Act. For more information, visit www.spokanetransit.com. All phone numbers are accessible for people who are deaf or hard of hearing through Relay 711. Upon request, alternative formats of this document will be produced for people who are disabled. Call (509) 325-6094 or email ombudsman@spokanetransit.com. CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7, 2020, before 4:00 p.m. Applicant: Spokane Valley HUB Phone: 509-927-0602 E-mail: phil(a�hubsportscenter.orq Address: 19619 E. Cataldo Ave. City: Liberty Lake State: WA Zip: 99016 Applicants are: Non-profit XX Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phil Champlin Phone: 509-927-0602 E-mail phil@hubsportscenter.orq Address PO Box 604 City Greenacres State WA Zip 99016 Amount requested: $5,000 Applicant's match: $13,500 Total project budget: $18,613 Is this a new or continuing activity? NEW City of Spokane Valley Request for 2021 Grant • II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The HUB Sports Center is a 501(c)3 non-profit organization designed to provide the community with an outstanding sports and multi-purpose facility. Our mission is to join the communities offaith, sports, education, business and government to positively impact our youth and region through events and programs that enhance life skills. The HUB Sports Center has operated this facility since the latter part of 2007. The facility is 66K sq.ft. and includes 5 basketball courts, 3 dance studios, lobby/concessions area and office space. The court space is used for basketball, volleyball, soccer, and pickleball, among other things. The studios are used for aerobics,,fitness training, dancing, martial arts and meeting rooms. Our primary purpose is to provide events that have a positive impact on youth and the community. We achieve this through partnerships and collaborations with other community minded organizations. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. HUB Sports Center is hosting a Career Pathways event for students in grades 7-10. This event will expose youth to careers and career pathways that don't require a college degree. We will target careers in manufacturing, construction, trades and medical. Our goal is to begin to help address the shortfall in skilled labor available for jobs in these industries. We will partner with the Central Valley, West Valley, East Valley and Freeman school districts for students who may benefit from exposure to opportunities in these careers. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." HUB Sports Center is hosting a Career Pathways event,for students in grades 7-10. This event will expose youth to careers and career pathways that don't require a college degree. We will target careers in manufacturing, construction, trades and medical. Our goal is to begin to help address the shortfall in skilled labor available for jobs in these industries. City of Spokane Valley Request for 2021 Grant From an 8/2019 article in Forbes: "The Bureau of Labor Statistics projects better than average employment in the building trades at least through 2026. Me only problem is, there simply may not be enough workers to employ. " We need to do a better job of informing students about these opportunities and options as well as let them know that college isn't the only pathway to success. The Greater Spokane Valley community has many companies that face a labor force shortage now and in even more so in the immediate future. A program like this shows students first-hand the opportunities that exist for them to be successful in a fulfllingjob/career and build their family and life in Spokane Valley. We began exploring this project in early 2020 but postponed the event until fall 2021 due to the pandemic. We will reconvene in early 2021 with the event taking place in October 2021. It is not a seasonal activity with weather restrictions as we will use the HUB Sports Center as our venue for the event. This will be a first time event. We have a fantastic coalition ofpartners collaborating to make this event successful. HUB Sports Center brings a facility and events management experience. We have coordinated a terrific group ofpartners for this project. Our two largest school districts (Central Valley School District and Spokane Public Schools) have assigned representatives to help ensure we are meeting the needs of the students from the educator's perspective. The CTE/CCL Director from ESD 101 is involved to help us with the curriculum as well as help understand the needs of our rural school districts. The Spokane Valley Chamber and Greater Spokane Inc have representatives in our meetings, helping us with meeting the needs of our local manufacturing and construction industries. The Director for Education from the Innovia Foundation is also on our committee. I believe we have the right people at the table to make this event successful. They all are of the same mind to help our area's youth to find a positive career path while at the same time providing our local industries with a skilled labor force to maintain and grow their companies. As we continue to move forward, we will invite addition people/companies to join our team as those needs are identified City of Spokane Valley Request for 202 l Grant V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with the awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. REVENUES _ Sponsors Companies $7,500 Grants _ Foundations $6,000 Grants Government $5,000 In-Kind Donations $500 $19,000 EXPENSES Staff Program Director $300 Marketing Flyers/Printing $500 Goodies Cinch Bags for Students $2,500 Group LanyardslWristbands $1,250 Rentals Tables/Chairs $1,000 Apparel T-shirts for Students $5,000 Apparel StaffNolunteer Shirts $400 Appreciation VendorNolunteer Thanks $750 Nutrition Food/Snack +Vendor/Lunch $1,050 Transportation Bus from school to facility $1,500 Facility Room-Utilities-Janitorial $2,363 Facility Cleaning / PPE Supplies $1,500 Misc unknown expenses $500 $18,613 Net Profit to invest in 2022 event $388 The finds would be used to support the event. We would list the City of Spokane Valley as one of the sponsors of the event and could have the city's logo on prornotioncrl material and with take-home items for the students. If our entire grant request cannot be met by the City, we would increase our asks to community foundations and local businesses. City of Spokane Valley Request for 2021 Grain VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds? What specific impact will the grant funds have on your program? What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. The grant funds for this project will help underwrite the costs of creating and executing this event. We want the students that attend to know that these are important jobs/careers and realistic options for their consideration. To do so, we need to have all aspects of this event be well thought out and funded appropriately so it is apparent that this is not an afterthought, but a planned and worthwhile event. We will measure success from this event through surveys with teachers/counselors as well as businesses that have a booth at the event. Our goal is to receive 90% approval that the event was worth their time to attend and beneficial for their students or company. (Specifically Spokane Valley schools and businesses.) Once the program gets going for a few years, we can look into adding metrics about students' interest and pursuit of these types of careers from those that have attended the program. This program will have a social service aspect by providing career pathways for Spokane Valley students to find and pursue a fulfilling career thereby giving them focus and a goal for their education. The economic development aspect will come down the road as our local business community has a pipeline of qualified applicants to continue to sustain and growth their business in Spokane Valley. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 5. List co-sponsors, if any, by title and type. City of Spokane Valley Request for 2021 Grant CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Phil Champlin Title: Executive Director Date: August 7, 2020 City of Spokane Valley Request for 2021 Grant INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 Date: �1f +fir [ . Employer Identification Number: 26-0173199 DLN: 609204007 SPOKANE VALLEY HUB Contact Person: C/O JUDI WILLIAMS JOANNA YAWNEY ID# 95078 PO BOX 604 Contact Telephone Number: GREENACRES, WA 9.9016-0604 (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170 (b) (1) (A) (vi) ,Form 990 Required: Yes Effective Date of Exemption: May 15, 2007 Contribution Deductibility: Yes Addendum Applies: Yes Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221--PC, Compliance Guide for 501(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) -2-- SPOKANE VALLEY HUB We have sent a copy of this letter to your representative as indicated in your power of attorney. Sincerely, 4r. . 0 Robert Choi Director, Exempt Organizations Rulings and Agreements Enclosure: Publication 4221-PC • Letter 947 (IO/CG) Budget 2020 HUB SPORTS CENTER Income Studio/Office Rentals $13,000 Court/Facility Rentals $225,000 HUB Programs $126,000 Vending/Concessions __ $10,000 Donations $65,000 Sponsorship $50,000 Grants $75,000 Miscellaneous $10,000 Total Income $574,000 Expenses Facility Supplies $39,000 Equipment Purchase $5,700 Maintenance/Repairs $40,000 Advertising/Mktg $25,000 Insurance $38,000 Rent $12,000 Utilities $49,000 Taxes $52,000 Consultant / Contractors $30,000 Payroll, Taxes & Benefits $280,000 Miscellaneous $2,500 Total Expense $573,200 Net into Reserve Acct $800 HUE SPORTS CENTER BOARD OF DIRECTORS MEETING Minutes August 8, 2019 — 7:30am // HUB Sports Center-- Studio 3 In attendance: Steve, Amy, Phil, Jason, David, Greg, Brent, Lee, Wayne, Cassi and Charlie. Not in Attendance: David, Molly, Rian, Max, Kent, Chuck and Ken. 1. Opening Prayer- Amy 2. Approval of July Meeting Minutes was motioned by Charlie, second by Steve and approved. 3. Monthly Financial Update/Approval i. Financial Statement was passed out and discussed. It was motioned for approval by Charlie, seconded by Steve and approved by the board. 4. Capital Campaign Update --there have been no changes to the Capital Campaign. 5. Committee Updates/Discussions (20 minutes) i. Finance — Greg (Next meeting Oct 16) 1. Investments were reviews at the last meeting, are doing better. We plan to leave them the way they are. 2. Money for Sound Panel project is going to first come out of the Capital Improvement fund and the remainder will be paid from operations. ii. Facility— Jason (next meeting is August 7) 1. Sound is completed; Future Projects such as bleachers were discussed. The floor refinishing is August 26ih— September 7th iii. Development — Brent/Chuck (next meeting is September 5) 1. Breakfast Committee Update (next meeting is August 15) 2. Spring Fundraiser Recommendation will be discussed at the next meeting. 3. Car Donation — HUB/Pull & Save with Cars for Charity is still in the process. 6. New Business (25 minutes) i. Retreat Strategic Plan update has been discussed in the executive committee and Phil was asked to come up with three areas where the HUB need the most help and Development, Grant Writing, and Marketing were his top three. ii. Concessions - it was decided to keep contracting out to Have Bean Will Travel. We will meet with him tomorrow to discuss a contract and percentage for next year. iii. Property Tax--we are waiting on an action plan from Stamper Rubens. iv. Liberty Lake Throw Down —The limit will be 100 teams and currently there is only seven teams left in Jack/Jill, four in kids, and 2 in the open division. v. New Board of Directors Candidates — three new candidates were discussed for the upcoming board positions as well as one alternate. We do have room to add five so please let Amy know if you have other candidates. If you would like more information on the proposed new members please contact Amy or Phil. We will vote at the Annual Meeting. vi. Motion to Approve Grant Applications 1. Greg motioned that: The Board of Directors approves and endorses the HUB Sports Center staff applying for Lodging Tax grants from Spokane Valley and Liberty Lake municipalities as well as other grant opportunities that open up with those cities as well as Spokane County. This was seconded by Lee and approved by the board. vii. Proposed By-Law Change (First Read) 1. Change the defined make-up of the Executive Committee (handout). 7. Informational Items i. Programs 1. Play UnPlugged — our next brag badge college will be next Wednesday (8/14) 2. Police Activity League wrapped up last week with a family BBQ. 3. Summer Science Day is today with Mobius, Flex Cart and First Washington. 4. Nigel Williams-Goss Camp/Donation — camp went really well with 122 kids. Nigel and his agency donated $2000 to the HUB as a thank you for what we do in the community. Next Meeting: September 12 (ANNUAL MEETING) h 4 SPORTS CENTER Board of Directors Amy Mason --Board President Molly Carolan—Board Member David Himebaugh — Board VP Ryan Eskelson —Board Member Greg Repetti —Board Treasurer Brent 1-luckabee— Board Member Charlie Wolff—Board Secretary Nadalie Malsam —Board Member Kent Rudeen —Board Member Jason Burns — Board Member Max Spalding — Board Member Lee Cameron Board Member Ken VanSickle —Board Member Staff Phil Champlin —Executive Director Cassi Atwood— Operations Director Ryan Barbieri — Program Director Address: 19619 E. Catalclo Aye,Liberty Lake,WA 99016-none: 509-927-0602 Fax:509-927-0622-www.hubsportscenter.org CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANT I. PROJECT APPLICATION DEADLINE:August 7, 2020 before 4:00 p.m. Applicant:JAKT Foundation Phone: 509-621-0124 E-mail:tom@JAKTFoundation.org Address: PO Box 85 City: Newman Lake State:WA Zip: 99025 Applicant is: Non-profit YES Contact Person (if different than applicant):Tom Stebbins Amount requested: $63,000 Applicant's match: $125,000 Total project budget: $254,900 Is this a new or continuing activity?Continuing II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? The JAKT Foundation was founded in 2017 to support events such as Crave, Spokane Valley Farmers Market and other to be determined events to support Spokane Valley's development of community events. Vision: To create, celebrate, enrich, and expand our sense of community through events. Mission: Be the catalyst to build collaborations for the betterment of community. Core Values: * Build Community * Collaborate * Highlight chefs * Partner of Spokane Valley * Catalyst for community alliances * Passion for food and cultural events * Inclusionary,everyone benefits * Culinary leadership locally, regionally& nationally Ill. PROJECT SUMMARY JAKT Foundation desires to execute and follow our vision and mission statement by continuing work of Crave, and the Spokane Valley Farmers Market. All efforts are focused on Spokane Valley CenterPlace to build brand and rent revenue as the region's newest and best option to create community events. Events develop a sense of community for those who live here and shape the perception of the surrounding communities in Spokane County as well as throughout the Northwest. IV. SCOPE OF WORK a. What it is you wish to do? Underwrite the hard costs of renting CenterPlace as each event works to become financially successful and if funding permits, underwrite structural/rental needs required for outdoor events, additional permitting/fees required by Spokane Regional Health District and other measures that may have to be taken due to COVID-19. f b. How and why the community will benefit?JAKT Foundation's charge is to build community. We focus on two areas. One to highlight local farmers and artisans while creating a vibrant and fun market and give local businesses an economic outlet and interact with their community.Two, build an event in Spokane Valley the greater region can take pride in and support while also creating a destination event with Spokane Valley as the center. Crave! highlights the best of the region's chefs, winemakers, mixologists, brewers, and artisan food providers. c. What are the beginning and ending dates of your project? Crave is July 15— 18, 2021 and the Spokane Valley Farmers Market is every Friday night from 5pm to 8pm at CenterPlace from June 4 to September 17, 2021. d. Is it a seasonal activity appropriate to its location?JAKT Foundation is working with Spokane Valley CenterPlace to highlight the assets of this beautiful location and design events to fit what the venue offers. e. If an outdoor activity, are there any weather-related constraints?JAKT Foundation has luckily not had to consider cancelling an event due to weather conditions. f. Brief history of event or organization.JAKT Foundation, founded in 2017, was established to create community events that enhanced a community perception internally and externally by creating events of interest to all citizens of the Northwest while building Spokane Valley event assets specifically for the local community. V. BUDGET • Please provide a detailed budget for the use of your requested funds. Below. • This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. • As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. Expenses will be reduced as required up to and including not producing an event. The inability to redirect grant funds to labor could be onerous and problematic in the event of sponsorship success for SVFM and SV lodging tax success. • If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. We request a minimum of$30,000 to insure we can cover rent at CenterPlace for all events and one-time costs of the SV Farmers Market. JAKT Foundation 2021 Approved 7/20/20 2019 2020 2021 Income Actual Actual Budget Farmers Market EBT 610 0 0 Kernel 600 0 0 Fresh Bucks 400 0 0 Artisan 2120 620 1000 Farmer 690 3842 3800 Prepared Food 852 70 1000 Processor 3500 4540 4500 Farmers Market Vendors Subtotal 8772 9072 10300 Food Trucks 1500 250 1500 Donations 5000 0 500 Economic Grant 20389 10400 11000 I N W FMA 1200 2000 1500 Lodging Grant 7000 7000 10000 SVFM Sponsorship 11500 12000 11500 Farmers Market Revenue 55361 40722 46300 SVFM Expenses Advertising 9500 2500 7500 Market music 1500 100 1500 Office supplies/acct 2000 876 2000 One Time Costs 10834 2500 4600 Rent 9000 10400 10400 Market Manager 18000 20000 18000 Setup/down/training 4000 3000 2000 SVFM Expenses 54834 39376 46000 Net Revenue SVFM 527 1346 300 2019 2020 2021 Crave Income Actual Acutal Budget Grand Tasting Tickets 15287 0 21000 Thursday Seafood Tickets 11716 0 21000 Friday Smoke&Fire Tickets 11332 0 21000 Saturday World Food Tickets 11419 0 21000 Ticket Packages 5495 2726 Walk up 3851 0 Grand Tasting Table &Booth 13988 0 16600 Sponsors City of SV Economic Office 28500 10467 32000 City of SV Lodging Tax 21500 1507 18000 City of SV Economic Grant 0 0 5000 FSA 12000 0 12000 CDA Casino 10000 0 10000 Spokane WA 7000 3290 0 Zipline 5000 5000 5000 iHeart Media 10000 0 10000 Pellegrino 8000 4000 8000 Mira beau Park Hotel 1000 0 1000 A to Z Rental 5000 0 5000 Other sponsors 2000 1000 2000 Total Crave Revenue 183088 27990 208600 Crave Expenses Advertising Social Media 14000 470 15000 Spokesman 20000 1322 20000 Radio 10000 0 10000 PR 2000 5828 3000 General 2500 0 3000 Chef Related Chef Host 5632 0 5000 Chefs 7000 0 7500 Chef supplies 3500 0 3500 Food for chefs all events 16000 0 16000 Chef&Volunteer SWAG 3055 0 4000 Accountant 2000 2075 2075 Project Mgmt(team of 5) 43000 Previous Debt 43000 16496 10689 Insurance 1500 1500 1500 Office Graphic Design 2500 2500 2500 Website 2500 2500 2500 Office Supplies 3000 447 3000 Signage 1800 335 2000 Operations CenterPlace Rent 13500 0 15000 Electrical 2500 0 2000 Tents 22217 0 23000 Health Dept Permits/Mitigation 6040 0 10000 Security 2400 0 2800 Golf Carts/Gators 800 0 800 Porta Potties/Fencing 2500 0 2500 Total Crave Expenses 189944 33473 210364 Net Income(loss)Crave -6856 -5483 -1764 Net Income (loss)JAKT -6329 -4137 -1464 VI. METRICS What are the specific goals for the use of the grant funds?To underwrite costs of utilizing Spokane Valley CenterPlace and building the reputation for hosting regional community events. How do you measure the successful use of your grant funds?Are we building community? Are we closer to financial success in one year? Is the feedback from the community positive?Can we adjust and get better within budget constraints? What specific impact will the grant funds have on your program? It ensures our continued work, collaboration with other Spokane Valley partners and overall regional community partners to use Spokane Valley CenterPlace as a venue. What methodology will you use to determine if you met your goals? 1. Fiscally it will be simple to look at the budget and determine did we end in the black or red. 2. We will be survey attendees so we can be responsive to desires for all events. 3. Combine the objective results shared in our wrap up report to Spokane Valley City Council and administration subjective perceptions for final results and return on investment of these valuable funds. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3)or 501(c)(6)exempt status. Attached. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. Our only budget for JAKT Foundation is included within the request given the 2020 request for broader funding on multiple events by JAKT Foundation. Once the JAKT Foundation is on positive footing excess revenue will go towards a combination of retiring all debt, building a reserve and reinvestment into the growth of culinary and community events specific to Spokane Valley. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. Attached. 4. List of members of the JAKT Foundation's board of directors and principal staff. a) Adam Hegsted—President b) Karen Stebbins—Vice President c) Jennifer Hegsted—Secretary d) Thomas Stebbins—Treasurer e) Spokane Valley Farmers Market Manager: Katy Lee 5. List co-sponsors, if any, by title and type. None Certification The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations, Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the infor ation contained in the Grant application and will comply with all provisions th of. Certified By: Thomas W. Stebbins Date Treasurer,JAKT Foundation INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI. OH 45201 Employer Identification Number: Date: S E P 1 I 2017 81-5319087 DLN: 17053087331017 JAKT FOUNDATION Contact Person: IDS 31614 C/O THE LEVY LAW FIRM PLLC JEFFREY GAUNCE 421 W RIVERSIDE STE 381 Contact Telephone Number: SPOKANE. WA 99201 (877) 829-5500 Accounting Period Ending: December 31 -„clic Charity Status: 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: February 10, 2017 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3). Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductiblebequests, s rers or gifts under Section 2055, 2106, o22 . hisettercould help resolvquestions on your ur exempt status. Please keep it for your records. Organizations exempt under IRC Section 5O1(c)(3) are further classified as either ublic charitiesr vate ns, We of determined you're a public letter. If we indicated at the top of this letter that you're required to file Form 990/990_EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard). If you don't file a required return or notice for three consecutive years. your exempt status will be automatically revoked. encrloseddaddendumtishant�p of tegral}parttafrthhstletteddendum applies, the For important information about your responsibilities as a tax-exempt organization, go to vw.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting. and disclosure requirements. Letter 947 111 -2- JAKT FOUNDATION Sincerely, Director, Exempt Organizations Rulings and Agreements Letter 947 MINUTES OF JULY 20, 2020 MEETING OF BOARD OF DIRECTORS AND OFFICERS OF JAKT FOUNDATION The Board of Directors of JAKT Foundation (the "Company")met as follows: 1. Date: July 20, 2020. 2. Time: 2pm. 3. Place: Newman Lake, Washington. 4. Present: Adam Hegsted, Jennifer Hegsted,Thomas Stebbins, and Karen Stebbins. 5. Presiding Officer: Adam Hegsted. 6.Acting Secretary: Karen Stebbins. A. Waiver of Notice. The undersigned, by execution of these minutes, hereby waives all requirements as to formal notice of the time,place,and object of this meeting and consents to all action taken at this meeting or any adjournment thereof. B. Spokane Oktoberfest. The Presiding Officer described the outcome of the 2019 Oktoberfest event in September at Spokane Valley CenterPlace. The board,upon a brief discussion, unanimously approved discontinuing the event given the overall financial performance of the event. C. Crave! The Presiding Officer and board discussed the recently canceled 2020 Crave! food and drink celebration. Adjustments were discussed and agreed upon for 2021 with a hope for return to "normal". The board, upon a lengthy recap, unanimously approved continuing to fund and underwrite the event in 2021 as matching the JAKT Foundation objectives and to continue seeking funding moving forward. D. Spokane Valley Farmers Market. The Presiding Officer and board reviewed the Spokane Valley Farmers Market. Given the financial neutrality and positive response from the Spokane Valley Community the board unanimously approved continuing to fund and underwrite this effort. E. Officers. The following officers were unanimously approved following a motion and a vote: Adam Hegsted—President Karen Stebbins—Secretary Jennifer Hegsted—Member Tom Stebbins—Treasurer F. Directors. A motion was made and seconded and the following resolution was unanimously adopted: RESOLVED, Thomas Stebbins has the full authority to pursue a lodging grant from Spokane Valley, an economic development grant from Spokane Valley for all JAKT events and the Spokane County TPA to support Crave! and Spokane Valley Farmers Market. Minutes—JAKT Foundation There being no further business to come before the meeting, the meeting was adjourned. '16/)QAC) 1 /1 Karen Stebbins, Secretary APPROyED: Adam Hegsted, President i ifer } steel, Pres e T omas Stebbit s, President Minutes—JAKT Foundation OUNPA I ION 2021 Economic Development Grant Application FOOD&DRINK CELEBRATION SPOKANE VALLEY w :PT/ A jwre! (C=LEBR TIQN �~ LEY The JAKT Foundation was founded 441, in 2017 to support events such as Crave, the Spokane Valley Farmers Market and other to be determined events to support Spokane Valley's development of community events. JAKT FOUNDATION • Vision: To create, celebrate, enrich, and expand our sense of community through events. • Mission: Be the catalyst to build collaborations for the betterment of community. The sum of many parts, together, creates more. • Core Values: * Build Community * Collaborate * Highlight chefs* Partner of Spokane Valley * Catalyst for community alliances* Passion for food and cultural events* I ncl usionary, everyone benefits* Culinary leadership locally, regionally & nationally 1 , '. yV rV il. Cy:-.<B J y,I4:,4:.,1„-,,--ro/ .. `" r�. - SET( ' ►'t�,� E ._ , r ``-. HARDps �rT Ark :' F ''.1"i 1•l dila 0 1C1ifr. '.l—,..,te' k'",-,i..:_0. :7 isiart" . PU R POSE x till*4 ;�. �� Yam,. ,fit, itilio A rd 4 It xr ' "' 4 „..50 0 co r-. )I I 4_ j Build community "' ' ' " . " ,@ Support & highlight local ., , .. =iiiTtf� , P ;; s` � j, � a businesses, farms, chefs, ,� ,, s restaurants, wineries, _ t � h� ; .1, (t breweries, distilleries & ,,, �-- • tastemakers _ .. Encourage healthyi . ''.' '''' ...,..:,,.....,,,-, ' -i-"''.. . .-.., eating/ living + R ,,� -ION y' 4..St Create community pride `"' , 4. . . it - - through events 4; 4 . il , .,s,...,:-..., - _ -Nk44:1.\ till'k * itifr%X,,,\ 7-9 ' — --' A ,!-- . , P4ill to . . ,. b ,_l ,,,,,'. -','''' . Pr'''' ''Ilkotaii\bIN 4 .' ' - - JAI(/' ckaife. ifIDATION FOOD & DRINK CELEBRATION SPOKANE VALLEY • "Wow, Crave is fantastic for Spokane Valley. Not only is it a great event the region didn't have, it totally reflects exactly Together, we are N where Spokane Valley is going — forward! You have a winner locally and something to be proud of that will draw folks building a stronger M from throughout the NW and nation." community! Chuck Watkins Owner, Millwood Brewer 1 „ - vial, 1 lIiipp++r iti , , _ _ _ , Attl 'AT& - .,_ _ ,..„, . • rI Alm iiil, , 1... - '. ci io 00 4„.s i kl 1 ' ' t; MI ..I4 ifilDATION . , ,, _ i . _. . 1.- 4 , , _ , _______ • "Thank you, Spokane Valley City Council, for underwriting the JAKT Foundation and launching the Spokane Valley Together, we are Farmers Market. As a lifetime Spokane Valley resident who works downtown, I am so happy to have community building a stronger activities in my hometown.” community. Ryan Pirello Power Marketing 1 Together, we areCELEgt7f TRON building a stronger community and „pp., - community assets! 91 ( i CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: TTz .A, u4_ , . 4 ,_. t` �,j, ,ti a1/4„....A_v.. it II-4 4 n, Phone: .i�` e6 a. .rd q 7E-mail )..."Le .,�_ // / `�� "',,r 7 Address: -2 i S'3 C• ... -k a..r 4e r •r-. L—i// 7 City: C 40 a-t r L-�. State r _ Zip g. 3 el 4 Applicants are: Non-profit Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address City State - Zip Amount requested: $ %) 40 6 0 Applicant's match: $ 7 rO L fl Total project budget: / ) d a d Is this a new or continuing activity? mote_ ".J - 4. L 2..-e_ cc 0 �� '` `LI '1 ' c' L/7 a� Gd �. � n-r am wr n- s i y City of Spokane Valley Request for 2020 Grant Page 4 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information conta' 1 i this Gr nt application and will comply with all provisions thereof. Certified By: (signature)- I L (print or type name) ,,`, .i 7.0 ,`y Arh Title: TT-,rip. ,> Da',e: tf l 7 _ City of Spokane Valley Request for 2020 Grant Page 6 of 6 HISTORY JAR is a service organization and a non-profit(501e3) reading incentive program that began with the heart of a teacher and children's author, Annie Winston,who has a passion for children to embrace the power of reading. After moving to North Idaho, Annie found other like-minded individuals and formed Jazzed About Reading (JAR), a non-profit organization in 2018 whose goal is to serve the communities of Coeur d'Alene, Post Falls, Hayden Idaho, and Spokane Washington. The JAR team has helped to shape the vision and program bringing in additional sponsors and partners. Our primary function is to distribute great new books to children that are JAR approved. A JAR approved book is one that is educational, inspirational, and just fun! JAR seeks to encourage every child to discover books that capture their imagination and will expand their world of knowledge and enlarge their experience. Our mission statement is for children to passionately embrace the power of reading to transform their lives, to facilitate the development of their gifts and talents, to open new opportunities, to help fulfill their unique potential,to live purposeful dreams. PROJECT SUMMARY Annie Winston the founder of JAR is the author Ivan Von Penguinsky she personally invested almost$10,000 in the illustrations for the book. The art was done by Heather Martinez Spongebob illustrator for Nickelodeon. Our biggest challenge with getting Ivan into the hands of children has been the costs associated with printing Ivan's story. This is why we are seeking $10,000 to print 1,000 books for distribution in local schools in Spokane Valley. Since 2018, JAR has donated our approved books to schools such as these Coeur d'Alene elementary schools. Bryan, Ramsey, Fernan, Borah, Dalton, Sorensen, Atlas, Skyway, Winton elementary, and Northwest expedition academy. This grant will allow us to donate JAR's signature book with our message of helping young readers develop a genuine passion for reading. SCOPE OF WORK Our goal is to print 1,000 copies of a hardcover edition of JAR's signature book Ivan Von Penguinsky (See attached pdf copy of the book). The book has been fully illustrated and is only awaiting the printing of copies. The benefit to the community of Spokane Valley will be positive and inspiring. The moral values taught in Ivan Von Penguinsky are the following: 1) Hard work brings true success. 2) Perseverance pays off. 3)Working with your community is valuable and can help you achieve your goals. 4) Reading broadly and passionately is an important key to achieving one's dreams. 5) Shows how true humility allows one to overcome pride that will keep one from learning and growing and overcoming weakness. The beginning date of the project is October 1st. Depending on the schedule of the printer our goal is to have the 1,000 books printed by no later than January 1st. Jazzed About Reading (JAR) began in the heart of a teacher over two years ago after Annie first moved to North Idaho. During the time, she lived in California„ she was the Author Ambassador for the Fresno Grizzles MLB team. She saw the success of the organization's Wild about Reading program which helped kids develop a love for books. Annie wanted to do the same but incorporate her own unique style into Jazzed About Reading. She understood that passionately reading great books in all subject areas can change a child's life. Annie strongly believes that reading well is an important key to help children achieve lifelong success in whatever endeavor they would pursue. i.e. completing their education, obtaining a job, having a successful family life, friendships, and giving back to their communities. METRICS Our goal is to print a minimum of 1,000 books of[van Von Penguinsky. When JAR visits schools and distributes the books into classrooms. Seeing the smiles on the children who have read the book will be one of the greatest rewards that will measure the success of our project. The grant will 100%fund the printing of I,000 books and maybe more. Our methodology's success or lack of will be easy to measure. We will or will not have 1,000 beautifully printed books in the hands of Title 1 students. JAR is committed to ensuring that this happens with integrity and a commitment to excellence and accountability. INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 Date: U .7 2018 Employer Identification Number: 4. 83-1515115 DLN: 26053629006238 JAZZED ABOUT READING Contact Person: 3753 EAST SKY HARBOR DRIVE CUSTOMER SERVICE ID# 31954 COEUR D ALENE, ID 83814-0000 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: June 30 Public Charity Status: 509(a) (2) Form 990/990-EZ/940-N Required: Yes Effective Date of Exemption: July 13, 2018 _ Contribution Deductibility: • Yes Addendum Applies: No Dear Applicant: We're pleased to tell you we determined you're exempt from federal income tax 0 under Internal Revenue Code (IRC) Section 501(c) (3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified Ij to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522, This letter could help resolve questions on your 'I exempt status. Please keep it for your records. Organizations exempt under IRC Section 501(c) (3) are further classified as either public charities or private foundations. We determined you're a public 11 charity under the IRC Section listed at the top of this letter. �.I If we indicated at the top of thie letter that you're required to file Form 990/990-EZ/990-N, our records show you're required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to vww.irs..gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c) (3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 B121!2018 1MSOS Viewing Business Entity �Ms r „ IDAHO SECRETARY OF STATE Viewing Business Entity ia,iarentG Genner',Sscietio; ct St:,rr [ New Searci1 J [ Back to Summary. ] [ Get a certific to e c ZZED ABOU EADING INC ] [ Monitor JAZZED ABOUT READING INC business filingg J 3P1:2.ED i;OU WE DE G 3753 E SKY HARBOR DR COEUR D'ALENE, ID 83814 Type of Business: CORPORATION, GENERAL NON PROFIT Status: GOODSTANDING State of Origin: IDAHO Date of 13 Jul 2018 Origination/Authorization: Initial Registered Agent: VALERIE POETKER 3755 E SKY HARBOR DR COEUR D'ALENE, ID 83814 Organizational ID / Filing C218575 Number: Number of Authorized Stock Shares: Date of Last Annual Report: Annual Report Due: Jul 2019 rigitr'IE$ i EUt 6i?r: [ 1-ieIp Me Print/View TIFF ] Filed 13 Jul 2018 INCORPORATION View Image (pDF format)View Image (TIFF format), Idaho Secretary of States Main Page State of Idaho Home Page Comments, questions or suggestions can be emalled to: ,sosinfo@sos.idaho.9ek, htipsJPwww.accessidaho.orglpubliclsos/core/C218575.html 1/1 Our Board Members: -Annie Winston, President/Children's Author/Teacher -Laura Rydell, Vice President/Kindergarten Teacher/Heart for kids and families -Joyce Bishop, Secretary/Accountant Our Advisors: -Mike Nails, CPA -Jennifer Colburn,Multi-talented Mom and PTA member -Shari Lyon, HR -Amy Voeller, Opening Books Opening Doors -Joyce Bishop, Controller/Financial Advisor Our Sponsors: -Terry Lee-Sculpture artist -Gary Bower-CDA Fine Jeweler -Dave Knoll- Blacksheep Owner -Toro Viejo Mexican Restaurant -Season's Restaurant -Grace and Joy Clothing Store -Memory Lane Vintage Clothing and Jewelry -TimberLine Adventures -CDA Resort -Vault Coffee -Finan McDonald Clothing -Miglione Olive Oil -The Corner Store AV100(IT/lb kid 412...4)itAt V64 Jazzed About Reading Meeting Minutes Aug. 6th, 2020. 3:00 pm., Phone Teleconference. Board Members Present: -Laura Rydell: Vice President -Joyce Bishop: Secretary -Annie Winston: President Order of Business: 1. Pending Business a. JAR signature Book printing Project I. Vote for approval of project proposal for Spokane Valley Grant II. All persons dissenting: 0 III. All persons reporting: 3 IV. Results of voting: 100% majority approval b. Pre-COVID meeting February 2020. Order of Business: Future school assemblies with penguin mascot and printing of books. Board minutes were approved from the Januarys meeting. c. Board unanimously approved Profit and Loss budget (August-December 2020) I. Approved Budget for printing Ivan Von Penguinsky 2. Current Business and Past Activity: a. JAR's receiving of 10,000 grant from SBA (COVID crisis relief) b. JAR hired 2 interns part-time and data developer I. Intern work responsibilities: develop an updated website for JAR, update social media (Instagram, Facebook, and Pinterest) II. Increased online traffic monthly views up to 41k on Pinterest c. Featured in. CDA Art walk July 10th and donated new JAR bookmarks, coloring pages, and books d. Received Google ad grant for up to 10k free monthly advertising. Had a click-through rate of over 6% with 1.1k spending. e. Monthly Bookclub giveaway of 100 dresses f. Facebook and Instagram giveaway for passionate readers 3. Future Action Steps a. Maintain current business and working closely with interns and new hire b. Careful monitoring of budget and expenses c. Applying for Women's Alliance Grant in Coeur d'Alene d. Developing an improved book list for students K-5th grade e. Targeting Title 1 schools for distribution of Ivan books in Spokane Valley Closing: 1. Next teleconference: September 6th, 3:00 pm 2. 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R Ili 4_7\ _...........•" . \ ''''\'' r, s w * ....-"a ..., .. ,t2 1 • ; f ' • , a 4: « M IS 2 'V j R • "' �F Z„ w IvAN VON pENGuiNsicyr ,,,,,.,..,__,.... ei lc/ . ,,,,,,fir , . ,_ , ,, , . �N t4 . .. f( - 441i Oh ' ,---.4 ' ' 1 jill by nni Winston illustrated by Heather Martinez All rights reserved. No part of this book may be used or reproduced in any manner whatsoever or stored in any database or retrieval system without written permission except in the case of brief quotations used in critcal articles and reviews. Text copyright©2019 by Annie Winston Illustrations copyright©by Heather Martinez Book Layout by Alden Poetker Published 2019 by Evergreen Press P.O.Box 19150,Mobile AL 36619,800.367.8103 Libary of Congress Cataloging-in-Publications-Data ISBN: In celebration of every parent or guardian who nurtures the love of reading in a child. i[ • • . • , . I . Ti •• . • S . f . M ,; k\.... 14.44 \\'.. ( . , r ' - . . ' 'd- .0 • 1 % *'... .' .„4,,, . f CI -,,, --- - , 4,(% 1' I '- - , ,/e/II r --- '' ;:- - : " . - _ iPk . ell! . • . -_ ,___-.-, ! 11114. • 'y 45:::;) There was once a penguin named Ivan. His full name was Ivan Von Penguinsky. It was a veiy proper name for a very gifted penguin who had a special talent for music. /7 ))I .\Ii 1 '. From the time Ivan pecked. himself out of his shell, he mastered a most unusual instrument his rnouthrt L _ill I I ( ' Or ,,,j))), • . . N k , • , • C.b.... . Nob_ , 41;) . , 0 f ' rn (: )ut of that small cavern, he created an orchestra of musical sounds. He brayed , clicked„ clucked, clacked, thumped, twittered, jiggered, and whistled . rVA ' . r f -11111116 w dr -+ . f ; 1 i ( * I f WO lit li /ft fix ,...,' , , ,,,,, ! . v. . iiiI4ii\ TWEET! i14 , , iii, sostoii 4 c ) r , ►ou , , d_d and rhythms popped into his penguin brain like popcorn in an iron kettle. One day while Ivan was belly sliding, he saw a strange something poking out from a pile of snow. j ------1/ a / ----_____-- ,,,—,------------,--- 0 a 012 � ii W s ' J ,,0/7-- - ., „, ...) I _,. ,i, , ,,, 1\r,(:( r n e , r. , h: 0 i Ivan hurried over to the snowbank and pulled out the strange something. It was an oblong box. He cautiously opened it. Ivan"s eyes widened and his heart skipped. 1,iltkt„ ..-: N', ... 6 ' I . ., ' 11 , ____„,,,,, (P. ________ i, )k ,0.- _ .. I t . 0 i /..-' ..04000r , a, Aiiii i a J ,{ M i*6 F ' / S. There in soft, red velvet lay an instrument he had only heard of, but had never seen or touched - a violin ! He carefully held it and began to stroke the strings with the bow. What came out were squeaks and squawks. But with Ivan's gift of music, VI I '1`1 (4:i al 4".. ----- --)---..., 4 , . . , ' 1 1 Iv , '-' ,!,,. %. 1 n , 4,. - \-,--- „, \ 0..4 1 , .), . _ s., .L.,,, I PIN I'ar i I . . ill I r 11111 JO the squeaking and squawHIc 'i ;1It6. ill i PCkly turned into smooth, lovely sou n'r .I 4.;. The beautiful sounds were heard by a pair of penguins, Ivan's parents, who were shuffling their way back to the colony. They stopped and turned to see a silhouette in the distance. F i k :::14.1-1-_.--, 0\-_,'/.- - 1•:, / .„, ,, ,,, , . , , , , ' , , r ici, ........,\ ,,, i _ 11: - ____ , 4 2 644--- , . , _ f r ', aA . )1'. . . _ • / ,,, 14' . , , Ahri . , _ r i. "les Ivan ! " they gasped , flapping their flippers.. G After Ivan's little concert on the snow, his parents decided to send him to the finest music academy in Antarctica. Ivan was so excited, he waddled in circles until he rolled over with dizziness. :. ( _ 0 .,__ '4.‹. % C)) /--'-''' . 1 _ JO' ' t 'te 0 __ . .-,, om" 6 / J I I I"pit. I/t I I __ ti 1 s- !,10,„ ir (,4____ -,C '--)-)72------ .- _ "1 _ ----- _ A i ' ' ,:viossimmenia."0.100:1) 1 /I ks,....c ,Caukmiiv......... e---( . _ 1L) Soon Ivan was going to the academy every day after school . He was so jazzed about music, it was all he could think about. WI14. '4\:\ M. ,ftme- - 1 .. ip 0 1, ir,----7---- _, _ • _ v.---- 44re , t r ' . .C.7 AO ' ftVIIX1115 i ,__,-• Ivan woke up tapping his vvc died feet, and went to bed tapping them too. Most importantly, Ivan had a dream, big dream ! He wanted to be a great orchestra conductor. Ivan often picked up a long icicle and waved it around imagining himself conducting the famous Antarctic Symphony. (77 ity 141( IWO Iripett.% IMO 1411 rim r�� Y i TO be a great conductor he thought he should learn to play every instrument. Of course, that was almost impossible, but Ivan tried. i. -... - _ , I ---'-------.11:240 , \ -. , I 4 / 7,/,/ ,.,. .__. :i.'' ,, vt -2;_,,,,,,,,, __ _ •aib „..___ He soon played the violin, the trumpet, the trombone, t Re flute, the saxophone, the kettle drums, and the tuba. But, with all of Ivan's genius for music, there was one thing that did not come easily to him, READING ■ („) ife( i , c( ,, --- ,./ , , ,,,, ,,yr ,,,,' )„, ck, ).„ . ... ____ ,, ' '' i t . yi, ,, , ,,, Iii z(- 11, /1,,) t VW. .1.4a.a 4- ' : — 11 VIIIIIIIIII Iva 1 ►. late - it as much as eating rotten squid ! , 1: itti., When Ian's teacher a called on him to read aloud in class, he T - would fake a ',' riJ coughing fit -� -- and makea v _ °10: -1 addled d h , ILL '4414 to the water fountain. ,11,- - 1.0/ '';' .. P ,, k„ ,,,,--...7.----...N W J,1 I ' l'i\s - . , 0-/ \,,,..x (2„,...„ \NT-7- - i., ) fj\ .N. -e.) ‘1-) if) ---1 ,,,, . T ''''...101/-(1:111111111r, i'-'-'1.—iirgienir a °:";." %11141'°"* 4 1 Not wanting to read books wasn't because Ivan1s brains were small. He simply had too much puffy in his penguin self. He believed his classmates when they said, he was 'Ivan the Musical Genius.' d(r._-_ -4 /2j6j)',t) ----- 1-' ' e i i .-- or '\ r'' '——:.. 7 ) _ Ir. *rr' .. „....z...7;-\ , V:: 'r r ar:r 1, ), • • .gl.vi ' Ar'il Hi •• ` ' , Aiami \ b1/4, : .4 Nidi (11 Y• ) '°I'r _ e aJ 1 + \TXcii ; L .:41 ,441 noipil Ar ...- .. t,viiii, . . viLT- ;:,)....,):111 jill Ii, ., .4.111.... 11 "7' ........ / ,, ..,, larn.1 , , -4‘r/ With such magnificent genius, Ivan thought he didn't need to master reading because he was already a master of music. So, books were not important to Ivan. Everyday he would sing a silly song, , ,• -......„..F - / , .. ,. • 4) . , 4 t ii' 1);_ \,, lz--1 :.-,41r ', , _AL,1---,,,,,y Iii.1 __ .0 L.,,_ ..._... 441 , _...___ , ...,,, Li. ''.--•''.:-. ' ,'., I) 4gs —L., ' e'gt1/4\141 .40A .." "Books are boring, books are dumb ! Books make my brains feel like an old wad of gum," 1 One day Ivan's music teacher had a surprise for him. Ivan wondered what the teacher was holding behind her back. , w i,,,, Could it be a clarinet or castanets? . ,-) i, . ,74))0, ), , / /41).t (k 'Th\) - ---. e , k !b i 1. ', ,, ,,ii , 4.;,,,tir) . ,..'- I\\s,,',..,„\ ..mtil ilk, h 41a.b, f With a huge smile, the teacher gave Ivan his gift. It was a book. Iva. -ears sank . e w 4."<„,"))...„.,,,.11 (Arr If e Th, , r. I 4 4 \L\ ' " ------ /,,,, 4-5 ,. .);) ., c....tiP7-,, --- iw __ -} : )'' X /ki 9 big*"‘f I' )1 '\%., 1 ':miZi , '' %111101 Illkir • • • until he saw the cover. His flippers trembled. There on the book's cover was Ivan's favorite conductor, Leonard Von Ludwig Bernstein IV! / - . _ jammit _ ft-04,_ ri J c1/41.1",100.Q1)1 )19:49 ,2 , N _ie �T,/u �' I . 1,--,,,,,i,i_:?. t44,,,i# i,, ,,?. ,4. ,,,,,-v,t,. / 1 rife / '' -I! f - - " 1;- //L\ \ / 1 I , 0(1. ' (1 t II i:4SL 1� -ti :1-''- -' '.' --'-' - ' ''.''n ..E..&. '.---'."m•- -- --'-' "'''' '' -'--' --.- - -.--1‘' PI° /1/: 1 "The book holds the secret to being a great conductor," said Ivan music teacher. Ivan thanked her and quickly put the book in his penguin pack and slid home. He plopped on his ice bed and eagerly opened the book to discover the secret . w h _ l l fir{ 11 y 4 A A \'- .74;1; 4 'N(NN\ AID 1 � 111 .�. A. , tic?, °�•• 1 r (S) cl% 4c417404-- • • Ivan turned the first page, the sec n i , the third, and then every page. He couldn't find the secret There were . a . . . no pictures, / �VI "Jltl:'. 11c" d'i'4fJi' yltitit'.w� itk!, " r .t rmot%,ri.'JJe ividelli..�''' 4.1'rONL, YIIIORD___...!.....:iv8i ,...._....h....... t'11Ctt,ll't'd} YI'/1}a rho fj� !'ai". ,rr tatJiilrl4".141 Jat f i '.a !114a41t' If'dirk 1'.+ Jt'fi`t, 11, ,, •JlJd'lMk:'t „xaa' /h,,,,roityq"Jfl�r':it lu'�cM r.1Jrxl' fia'.til" rraaJ'a'a i rf`x rt7MJ rltd/JrJ�l.' ✓'}ty' laxl Tl, .t',/IS;Iptlx deel�Irrt th1., 44IS rrJ'fi l;lrr tt hIhtrwaic"tr1,'(ir,.1,ar drlr'iOrisi`,IS ri"llL!!fh"1C.Ii'iitt,. 1:JlpItt. atrif47firtre"aJ oela Jjrtj+t"1114 4rJ, xJlJrti. 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Jjt1t' llfj IafAri r lip, I'li JJ frrrf, Oh' i Ir11"d`4;la`ti' ."oh- : ,, ow pro34'I J rrJ'St -`►' '3' J Jx,J 'J11r fr r ;grid tAi<N * EJJ `ri�4' {xIFls!? ;t {i',fc 'II'icf J.. ,aldcJi•.cJir],Ic.t xtl/Ji¢tlJ! rrt4,..11.1., ',a:k7°+ t7r adJaJrf� arJ+fllx ,'Jr ,it iii4. trtrixi . : Ji:rjjtar tt, r1f'tJ*J4",•t' i .11rir..Pr .r1,rJlid 1;4 as ,J "Itlirlica fJJaIJ jpei the ,J'J.JJt' ,Jf•,j!f'JJJJe; /JJ. t C Itrer'a�kx sit dpP� ill:at x'Jr'rr ,t,lrlsrrrrat Inv� lhfo , 't _Lrll1 no' rho arrk.rzit t oat lt i, ti in t of ate .1i )Nr: 1041 rat., ac'tFrtii•public YJtJd a t4 I rdl 11 rie"tr ixP.•.� :l I'r+i If i 1'ai s',P rr!•.P "i,,�,r, ,11} (I' f1Y`t11Pr6' :rl11, 1 rrHJrirgt'x' ikVIL'W.. 11 Pll ...Ill the orlon of :PlA1 rtla 4'J,'r ►'1" JJJ jJJIIc r 'Si'S; IJcwI111I 1I..'i1,lf)t"dI 'x'r?t*taJxJ1fIrh` j `IIIJ Yt ! 4' jrlr :tt`Jrt', f tr ]e•J1t:Ji'j ,JlP ,'1t'oiJl11JJ; f,•I ` `,IJ,J`N , rci 1 ,,10I:, . OW r Y1'ifd:'tlfJt'r 4•rrflJlflJrc' cif 1Jer *, tit the r•,q,llPl'►`'+ arJ hi, ru,�lx'r.'1,'rlrrrf dlxt'f10./ra..4 c44/411at'h 1' ! !,ti ,Jr]lfK, rr4^ 'J!I rat' rh root �`iJ xtll'L'. t Ian " he4" �k.rr a I JCJ'rd�,o'.IJP kWh'A, 1]r p a1 t `' rrxt`Jrxt•,alxilf 4"caax4frAc.dc.rJ` lid/arf'j,"tr1 di4"1"dd. Elrr jata.ljl,`rj3jc`, 1w JJrrrtr� rod. ,ftiIva1.41, „r 0))!iv ft►,a r1�' 40 p,1:rt`r' l l'qp1 r t'en.ruzi1Fx3. II'11 01/1/ ;.f10`.1kii/`'.." tII. remorJ)1'.c,ihII, rajL'iCYl+t'II d �,rrF Aiw r.�111 +'r ro,,;.�d!'I rr1 ,', ti.ar + ,� :rx7i,+t4 ti•�PiI f,rk`diaw•xrf.lw,' :1rL' !lJll4'jJ fda+.'J'1' ti�J�'1 "iJ�a 4°.9':"PIPk. t,•:,' 4 ',.‘',;J1t•L'l;t 11t' :P►`t'JI*t.`tj�Ii t'el,Jl,�,' Al 14.' 'rri 11"1lir difrlJi S't rr►M11• • r Ivan slammed the book shut, got up, ran outside, and dove head first into a bank of snow!, 0 . 0 V 0 . 0 r -..*.. .. \\,\\ / / . . s,/ / , _ — .P .. ........-I- -..w..... :7...'1/ a IlikAr ' ,., liP7 dll10- 4,.........LIIIIIIr Then Ivan did something he hadn't done in a long time. He cried ,f r► 00. , , ' „es' , T , ,,10,410,,,,,,,Th, ,,,,,L . ,. I Al 1 \ , a -- - - --airamwe---- / i When Hil 'os tears began to freeze on his cheeks, he pulled his frosty head out and shook the snow off his face and leathers. Taking a deep breath , he lifted his beak high and declared, 1 V 0, - -----, ( \\._ _:.7 1/4- ---- - ( "No more (,010 7001,iiiiI4 running away! if, 1 Ow ' , No. } , :i.,. .. - 77 f --- '''''''.........,_ _.......4".."..1.41..... ... .. - I, Ivan Von Penguinsky, will learn to read ! " 1 The following day, Ivan went to his teacher and told her the truth, but she wasn't shocked because teachers are very good at understanding their students. '.-a - at, 1106.1cf 40-0/ "E- Ff G 3, , _,:j. ,i, . __ _ ,- 0...., , 7 • . - ...., En" \\,... 4 1 1 ,,\-., ----L,,(L.-------NsH.. k-,,„„),,, II', . - ' i \-- k -L k,'\,.._____, ,,.. 1 \\Our-r- 'Y' N 't.,, .. 1,d ) ,p, 4". .1%;-------- ' IV r 1 igill t f(f h'• siOl_iii; '• I i r III l :,':I 1 + I I, i, Aaio, { Over the next days and weeks, Ivan came early to school and even stayed in at recess to work on his reading. a A ‘\' 1 '.''' .°.' '#I 111)0 t . ,- id)) k. I 7.-',-';‘, le( 1 )11, ,'" — fi„. . ' . or--"•---- , ,,,.... .,.../4 v; ,i, ...i.,, A I O .� 1 f— ' y iA ■ -yam b�.- ''‘ ,'' _1--—'''' *%.' › '4 " %N'N 4''%. —\,.'\'\ _ ii i I His teacher helped him sound out words and Ivan began to understand that every letter makes a sound just like every note in music makes a sound. DO RE MI FA ! , ,....,....._ ,, ir 0 ,-.. . .- I . 1 .2 -s... . ._0 . _0_ _ . ° -- y , CON DUC TO ! ,' — . I , :/ . x ei t ronductnr i 44., , . ._ 4i„. ' ' ‘.. .,L - ,r k r - , '00 (I* 411101 ...... i'- ' 0 0 , \\ ._ 1 . , , -.- --_-,=2-._.,% :;-- , . 'I-- , T -- „.........._ ___ iiir And ,every day, when Ivan came home, his ._, parents took time to read a book with him, 1:0 CP 0 •'--, ' , 7 , . ke ( --- ,..,...,,....) —.."..k"---------- ------7'.---- I1 -,..,....._ Before long, he was happily reading words, sentences, paragraphs, and then books. Ivan found out that books made him laugh and cry. Books taught him things he did not know, Books could be full of heroic adventures and incredible stories. by 0 _ V ...." 4 g ‘r 1,1 ' -- ye\ 1‘. -N-----.. --,,,,ks\s\I Id' r-s..3), ) , ,fr.,, ,,, .': , si., --,..- . \\,.,,,.;/ ,. „ , ,,,,01} _ _....- 104 i ------- 1. (;.;''': -------- Me 1 if ' C , 4 - • i _ ....9 i!''1,4.4."17, , , ..,,. , e....,,,, . ,__ • r j. I i k . 41111Lik ,____ / , . : ( ° ° ° o , /11. ) I ! it Pc 1 Now when his teacher called on him to read aloud in class, Ivan happily did so, Every evening, before going to sleep, Ivan read another chapter i.n The Secret of Great Conducting. Finally, he found it. The secret was simply stupendous, fantastically far out, amazingly awesome, perfectly pc er ll 4 '. / 1 I . \ 4P J 4 L ( \ _. , _ A„IV i ' \ \y Y'r' _ `ter- r' il -A4vra4N4,- . ____.: - ...... , ._)..,:_i_t .--t_.1, - ci- 4, , Ittil".- -'' * 41 4214 J71 P } He couldn't wait to share it. The next morning at breakfast, Ivan boldly read out loud to his parents, "The secret of great conducting is , .7r5i ''), r,.. . : . (A,..., ,.1.- Z - 4 4 / \,, \.....„ .1 I, . 401r 14:: .5 1p _ R I ( „,,sk. , . q A \, II 1 . y .(—"Nj (1/41\. ;, rf I 'NI do o'K \\.\\ of" 'N, . .D.P' ''YY . '"glik® 1, 1 II Il I 1 I ,I .1 / . Ivan paused. He had an important thought. The secret of doing anything great is passion, in to your whole mind and heart whatever you do. k lt,, 4. j r . I ' 11,, , - - , „..,„ , 1 I ::. : „,,, ,ii th , f , '\,,,,/ 1 „ -,,,, .„ .... 4 j ,e, L. cs. , , ,., _, ,. a f ,, _di t. .r 0 - - - .:-_:..-- .„- :-' '' . ' ' I1,111,4p.„ , _. L ' 4 ' i- **4%,.... : r_, Of course, without passion everything including reading is burin, . Ivan only. became passionate about reading when he discovered it was the key to unlock his dream. K :1;Citi: ir4 1 iii \;). .--- ---S- 1111111 ,1 "1.. ,- , ) ----........ ..._- - ''''' iiii, r......., , _:.7„ _____,,,,, ( , __,<.--, i , ii b t y ,- ----- ,,,,,:„ r the.later, Ivan put the. secret into practice as the conductor for the Antarctic Symphony • Orchestra. WI-ten his parents came e to watch him, they sat in the front row, clapped their flippers, and raised their beaks high . They couldn't have been more proud of t Iieir son . . A - . •ii) A J (1, • ti • t' - 1 +1 , 4,.... :air - H or ',. 4._ IN. , , 4 As "--- t,69 IN ,...' ' ':: II , 1i , , , . ,,,,e.., ' 1,,,t, 4 .,- - " ..., 4 .- 1 _,•,..? :' ,,, ' - ' t to ' ''''' WV AP (4) n r r'' I ' , ,fr.N., - , ' .. i *- . \ ` 1 Jwr_ r•.. k. .,� .. y .'r i7 • I lkyr an had ach ieved tils dr ; , 1 - ,., . r ' ........0 . l>0.1•:: ', ' . - ,,- 1 40 , 1 ' i •,,, Q n 0 4. rk Npet,-, 111,ilo r- Ills( 1416-#' •, 1 1 - 1 1., ....), . . , lac r 1 F , . •, , , • i, - ' ( - • /f: •, . ,,, . - ,. ' , CO*40,- 46. -14 1 1 'I' 'I. -4. _ AI*, . 1, 11111414.4.„ lo * -) 4 I •, ‘)111111, i)i ..."_ • ... ... ,--......___,...___ •, ,. , . .... . - _ - I 1 .3 - -- _. , , ,, . _ o , 1. a ! . aIT1 ! 1 ___ _ ,. - . ._ ., „.„ ) , co c,,,i-, _ 40,,/01_0,, . r- 'IL' ' - - ' vx - .- 1 , /1 e; CI* r s .. ill .-. )il . I Li -11141i•Frig41 IP I it!I I I i A I Pi 0 fr. I II . 1 .. r l i ,,, • . Ivo 1 .r \ Yr r Ivan Von Pen uins. ,r never forgot how the secret of great conducting is passion, and how the secret of becoming a great reader is passion too ! r. a, . _' ',, „. 4,,, 41°' ' IS 1 ,..., , . - _ ..„ _ k ,,%,..,: . ,\r ..,.„,, 7.,__ __..„ i --------,\7.-i'_. .:, ____ ,,„ .- -** r--..-_44--,,-- . :. , ,, Ii..,,,,.. .," , :,:x.,.,,,,--NN . ., , . F-: --,,„„ ...... / '''''-- _.*/ \i-.-,..,7. 'S\ ' ,, ) P!' gift '1 7475i011 :- -'' 7r14 . '7 t , -6.."'"-"'. ' '' , . '''.‹,___ 1(11.,Jo ----=:: , I/ / , , ., ,,, ...-).,A,. .e?,-, . , .— 1, ....,ivi - f-'-17"4..b................-''..,,, /,,,////:: 4iiiv-ii.•"..'.,, -- -----_ (I lit)::-S , -ri, , _, I„..'' .,. -----------L ill )111‘ii, ) ''-i--'''• _r .. ,r;i For the rest of his life, Ivan taught that very same thing to other penguins. f — 0.0 I Ti 'I ar k� i{ 10 i • I X.' P(.......„ L , , Thi End h 1 ".":..•- ...„ About the Author Annie Winston loves writing for children. She's an award-winning author known for I Adi her Heroical Storicals series. She was born in a small town in Southern California as an identical twin and was one of the Wrigley r' `r; .; Doublemint gum twins. 1 Annie lives in Idaho with her husband and enjoys her adult children and grandchildren. Her passion is her family and helping children develop a genuine love for reading and the fine arts. In 2018 she founded Jazzed About Reading (JAR), a non-profit dedicated to children's literacy. Ivan Von Penguinsky is JAR's mascot. He'll be visiting elementary schools to get kids jazzed about reading. About the Illustrator Heather Martinez has illustrated several V" I. Golden Books that feature characters from well-known animated shows such as Spongebob Squarepants, Elena of Avalor, Doc McStuffins, and Blaze and the Monster 10 Machines. She has worked at Nickelodoen Animation Studios, Walt Disney Television Animation and DreamWorks Television. She was also nominated for a Primetime Emmy Award and was featured on Access Hollywood. Heather lives in Missouri with her husband and two children. She believes that every little penguin should learn how to read and follow their dreams. • . I • ` . r J I , + . _ I . ddk II } . • l'i fr y . ..o..."..- - I i r.'7 • I r a R r • it '41.01"1111.1111111° Peee" .• . ) i 1 )iii h ' -- . ) if it liciee.4"..->.""... ... t i r fir 4 , d y N \ -al c , _. ( ,:_,,,, ,:i, m ,,- , fr ,K, 5 . .- 0 „ _ , M ,,i6- Meet Ivan Von Pew, uin,sky - 4ruin a musically taivnt d en it li a dream - a 1131C; dream! But something is Standing in his W I\ . Will lvan overcome and discover the secret to achieving his dreams . -Fun and brilisiwl° Vise illustrations arc outstanding! lvars Will certainly capture the hearts and imaginations qt.clt,ildren. " :li adt,rr j "Tlu' stilt,} i.s TvAiinsirat Iliad,frrrrta tie! 'The.l'ouarg render «•ill' be most inspired to zartdersta nd the 'crftrr•'of r••eadr'rw. 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PROJECT APPLICATION DEADLINE: August 7th. 2020 before 4:00 p.m. Applicant: Pet Savers Phone: 509-924-7826 E-mail rbishop@petsaversspokane.org Address: 7525 E Trent Avenue City: Spokane Valley State WA Zip 99212 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c}(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Robin Bishop, Development Director 509-475-5366 rbisho etsaverss okane.or Phone: Email p@p p g Address 7525 E Trent Avenue City Spokane Valley State WA Zip 99212 Amount requested: $24,000 Applicant's match: $ 0 Total project budget: $24,000 Is this a new or continuing activity? _continuing Page 4 of 8 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? MISSION STATEMENT: To provide excellent, affordable spay/neuter and vaccine services for cats and dogs of the Inland Northwest. Pet Savers advocates for animals and supports the human-animal bond through outreach and education with a specific focus on services for under- served pet owners. Our mission saves pet lives and builds community. Sometimes a pet is the only reliable thing in our customers' lives. Making services accessible for the most vulnerable in our community is important to us. We are committed to excellence and are devoted to expanding our services to better meet the growing demand in the Inland Northwest. HISTORY: Pet Savers was established in 1996 as a 501(c)3 non-profit feline foster and adoption organization. It quickly, however, became apparent to the founders that foster and adoption alone were not going to make a significant impact on the staggering pet overpopulation problem in Spokane County and the surrounding areas. In 2001, Pet Savers shifted its mission to address this overpopulation issue at its source, "Saving Lives Through Prevention," by providing low-cost spay and neuter services. Pet Savers began these spay and neuter efforts by conducting mobile spay/neuter events. Over the next four years more than a dozen events were held, sterilizing hundreds of dogs and cats in and around Spokane and Coeur d'Alene. As the demand grew so did the awareness of this specific need. Pet Savers' service area increased to include pets from as far away as Moses Lake and Canada, but most consistently all areas of the Inland Northwest and Northern Idaho. With growing community awareness of Pet Savers offering, there was also a realization that staffing occasional mobile clinics in different regions of the service area was not addressing the volume of need in a timely manner. In May of 2005 Pet Savers secured a permanent location at 7525 East Trent Avenue in Spokane Valley, Washington. III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. PROJECT: Spokane Valley Pet Owner Subsidy (POS). Pet Savers offers reduced rate spays (cat $69, dog $90+), neuters (cat $49, dog $80+) and very reasonably priced vaccination services $10-24ea) five days a week. We typically provide 35 surgeries per day and our Saturday walk-in vaccine clinic serves around 45 clients per week. The Spokane Valley POS project would subsidize low-income (under-served) client services based on Washington State Low-Income Guidelines. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: Page 5 of 8 a. What it is you wish to do? Pet Savers would wish to bridge the gap between critical pet spay/neuter and vaccine services and the high cost of private veterinary services through a monthly subsidy of$2,000 that would underwrite low-income client services. b, How and why the community will benefit? The community already benefits greatly from Pet Savers' services, but we constantly struggle with funding and subsidizing the needs of those that still cannot afford our reduced price structure. A subsidy of$2,000 per month from City of Spokane Valley would greatly benefit the under-served residents in our community. The $2,000 subsidy could be provided in $50 vouchers per qualifying client. This would mean 40 clients per month would receive substantial assistance in their final bill, or even completely pay for a cat neuter. c. What are the beginning and ending dates of your project? The start date of the project would be the date of the receipt of funds. The project would be promoted and continually run for 12 months from the receipt of funds. d. Is it a seasonal activity appropriate to its location? This project is a subsidy of our existing daily mission. e. If an outdoor activity, are there any weather-related constraints? N/A f. Brief history of event or organization. Since 2005 Pet Savers has provided more than 83,000 surgeries and more than 200,000 vaccinations. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. Spokane Valley POS Project BUDGET: Month 1 2 3 4 5 6 7 8 9 10 11 12 Monthly $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 $2,000 Subsidy Monthly 40 40 40 40 40 40 40 40 40 40 40 40 Vouchers VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Page 6 of 8 Upon grant closeout this should be the focus of the required post grant reporting. METRICS: The $2,000 subsidy could be provided in $50 vouchers per qualifying client. This would mean 40 clients per month would receive substantial assistance in their final bill, or even completely pay for a cat neuter. This would be measured by voucher application coding at the time of invoicing. As we provide surgery services to around 700 animals per month this subsidy would provide subsidized services for approximately 6% of the underserved citizens of the community. For those in chronic financial need, Pet Savers can bridge the gap between the subsidized amount and the final invoice total with funds from either our Heroes Fund (publically provided scholarships) or our Community Cat Extras Fund (private donor grant for feral cats). The community already benefits greatly from Pet Savers' services, but we constantly struggle with funding and subsidizing the needs of those that still cannot afford our reduced price structure. A subsidy of$2,000 per month from City of Spokane Valley would greatly benefit the under-served residents in our community. Reporting is typically provided at either the close of the grant period, or as is mandated by each grantor contract. VII. ATTACHMENTS Please provide the following information as attachments. ALL ATTACHMENTS ARE PROVIDED IN PACKET 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will Page 7 of 8 comply with all provisions thereof. Certified By: (signature) o (print or type name) (-Robin Bishop Title: Development Director Date: August 7, 2020 Page 8 of 8 t I7 7 S Deparimtt of the teAgla +�+,v. 1� Internal Ncvunuv Sri lee P. O. Box 2508, Room 4010 In reply refer to : 4077589886 Cincinnati OH 45201 May 05, 2014 LTR 4168C 0 91-1741239 000000 00 00034439 BODC: TE PET SAVERS 1, SUSAN ANDERSON VICE PRESIDENT PO BOX 11555 SPOKANE VLV WA 99211-1555 62027 Employer Identification Number : 91- 1741239 Person to Contact ; M SCHATZ Toll Free Telephone Number : 1-.877-829-5508 -- Dear Taxpayer : This is in response to your Apr . 10 , 2014 , request for information regarding your tax-exempt status . Our records indicate that you were recognized as exempt under section 501 (c) (03) of the Internal Revenue Code in a determination letter issued in June 1997. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a) ( 1 ) and 170 (b) ( 1 ) (A) (vi) . Donors may deduct contributions to you as provided in section 170 of the Code . Bequests, legacies , devises , transfers , or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106 , and 2522 of the Code . Please refer to our website www. irs . gov/eo for information regarding filing requirements . Specifically, section 6033(j ) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file . 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N 0- GI N OO 06l b O cf CO ti r ti LL {O} O O a- s O O 4 �C]�a w 0 0 pp O W CI N a ,-- O O yy_ O 6r 60 ' '0 A C 15 ci co-h- N- N .N-, IO N .- 1� N ^I Z W co W H Z 0 0 X Z a O 00 w cr ce z cwn N X 0- W z CO !I] O W W Z W z Z a _ Z 0 O a -� X X ~ co 0 W w 0 X LI) IDL ¢ W w LLJ O I- Ill ZZ 0 W . (29000M Z UJ Z Z 0 ▪ a Za U N CO 0 coC 0 0 O W U CL 00 u•] 0 0 © a L ga. O 0 H -g to Co Is a o 0 0 0 o 0 a a a a a a a a K E a, 8 8 0 O 0 4= m 0 0 0 0 0 0 o a w m 0 6 0 G O O N in 0 4] N O 0 O V 0 '4 N ..0 3 4 d O n N r n m Co � E. a C F 0 Ia 0 w 12 EO a D u c v a,O z 111.ra Pet:PSavers SAVING LIVES THROUGH PREVENTION Special Leadership Meeting Minutes Attendees: Dr.Tamara Boettcher, Kay Marcy, Stephanie Napier, Robin Bishop Date: August 4,2020 Subject: Grant Funding Applications Robin Bishop brought forth two grant opportunities for group consensus. 1. Innovia OPENtogether grant application 2. City of Spokane Valley 2021 Economic Development and Social Services Grant Innovia OPENtogether grant application discussion approved applying for$10,000 and the submission of how COVID-19 had negatively impacted Pet Savers in 2020 City of Spokane Valley 2021 Economic Development and Social Services Grant discussion approved applying for$24,000($2,000 per month)to subsidize the ever-increasing underwriting of critical spay, neuter,and vaccine services for the under-served (low-income) in our area. It was agreed that applying these funds in voucher amounts of$50 would help spread the requested amount over a 12-month period. Both of these grant opportunities were moved for approval by Stephanie Napier and seconded by Dr. Tami. Robin will get both grants submitted by their deadlines and report back when decision notifications are received. 1� 1A yFtJ PetSavers SAVING LIVES THROUGII PREVENTION Leadership Pet Savers is currently undergoing board reconstruction. Interim leadership and decision making authority consists of the following staff. Dr. Tamara Boettcher, a board certified Doctor of Veterinary Medicine. She has been our Medical Director since 2006 and is currently listed as a Governor on our Articles of Incorporation. Dr. Tami has thirty years of veterinary experience and has recently been honored as a Trademark Woman of Distinction 2019 Honors Edition. She was recognized for her dedication, leadership, and professional excellence, and positive peer rating. Kay Marcy, a forty-year veteran of business administration and finance. Kay currently serves as our Director of Finance and is currently listed as a Governor on our Articles of Incorporation. Stephanie Napier is Pet Savers' Executive Director. She has worked in the animal welfare field for almost a decade and has diligently guided the organization in maintaining its mission and in fulfilling its obligation to our community to keep our services accessible to all. Robin Bishop is Pet Savers' Development Director. She holds a BA in English: Professional and Creative Writing and an MA in Organizational Leadership and Change Leadership. Robin has three decades of business development, marketing, and business administration experience. Pet Savers is currently recruiting for new Advisory Team members. A new team should be in place, trained, and ready to serve by the end of 2020. �i PetSav►ers SAVING LIVES THROUGH PREVENTION Co-Sponsors Pet Savers regularly partners and serves several shelters and rescues in the area. The one partner that would most benefit and utilize the City of Spokane Valley 2021 Economic Development and Social Services Grant funding would be the Animal Clinic at Donna Hanson Haven House that operates under the Catholic Charities umbrella. Dr. Denise Pilgerim holds weekly vaccine clinics for homeless or chronically underserved community members. She exclusively refers her clients to Pet Savers for spay and neuter services. This grant would directly impact her clientele as they would qualify for the funding made available through this grant funding. Other funds that would be applied as supplements for our most chronically in need clients would be our Community Cats Program which serves residents who bring in feral cats for sterilization but may not have funds available to meet the cost of additional health needs that frequently arise in these animals. This fund pays for "extras" that are not typically covered in our TNR (trap, neuter, release) program. Additionally, we have our Heroes Fund. This fund is modestly funded by the public through social media and online donations. Our Pet Savers Heroes provide scholarship funds that partially cover the cost of spay, neuter, and vaccination for those that own cats and dogs but due to a fixed income or no income at all, cannot afford to pay the full bill. Both of these funds are available to help offset or even meet the full balance of the cost of care beyond what the $50 voucher may cover under the 2021 Economic Development and Social Services Grant funding. STATS / FACTS STATS / FACTS •... se.• PettSaversPettSavers HIGH-QUALITY, HIGH-VOLUME. LOW-COST SPAY AND NEUTER CLINIC HIGH-QUALITY. HIGH-VOLUME. LOW-COST SPAY AND NEUTER CLINIC SAVING LIVES THROUGH PREVENTION SAVING LIVES THROUGH PREVENTION PET SAVERS HAS COMPLETED -t ilki OVER 80,000 SURGERIES 90% OF CATS, 80% OF DOGS AND TREATS MORE THAN14 , ARRIVE AT SCRAPS I 10,250 ANIMALS PER YEAR r UN-STERILIZED ait, rle t . UNFORTUNATELY,STILL E • y,�' LOSING GROUND ON DEMAND Aone 0 : it 67,000 PUPS IN 6 YEARS TOTAL THAT ONE DOG SCRAPS IS ONLY ABLE TO ALTER r. AND HER OFFSPRING 1 :r S%OFCATS,10%OF DOGS IN-HOUSE re rikCOULD PRODUCE 4' -''} I; /4'•__ ': - ., SCRAPS OUTSC>URCE5 MORE THAN 1,000 DOG i.` • �,• ALTERATIONS/3,000 CAT ALTERATIONS EACH YEAR E 87,000+ CATS IN 7 YEARS o. •' Li f TOTAL THAT ONE CAT AND HER 'l:ar qt. it'` � '�ek 6+ ' itIb OFFSPRING COULD PRODUCE 400-1,000 ATANY GIVEN TIME 80Dl0 OF LITTERS/YR ARE UNPLANNED THE NUMBER OF ANIMALS IN I THE BEST TIME TO FIX YOUR PET? I SCRAPS FOSTER CARE PROGRAM :, KITTENS:AS SOON AS IT WEIGHS 2 POUNDS •i' ® OWNED PETS LIVE LONGER, PUPPIES: AS SOON AFTER 8 WKS OF AGE AS t HEALTHIER,AND HAPPIER LIVES POSSIBLE/DEFINITELY BEFORE 1ST HEAT x t, u • i....- FIX YOUR CRITTERS ,'i 1 SPAY/NEUTER AND VACCINATION : /•' - • REDUCE SPRAYING/MARKING FEE FOR COMMUNITY CATS ' •' p4- • 85%LOWER RISK OF CANCER (FERALS)AT PET SAVERS fi • INCREASE LIFESPAN 3-5 YEARS .i (EAR TIP REQUIRED/TRAPS AVAIL) a _ • REDUCE ROAMING 'I' ' • REDUCE AGGRESSION !iiiii' 7' '2f� • DECREASE OVER-POPULATION i, (". $3o APPROXIMATELY 100,000 • SAVE LIVES • e4ir _ NUMBER OF FREE-LIVING CATS AT ANY i' `!,•., GIVEN MOMENT IN SPOKANE/CDA AREA ., ,,, 4, SUPPORT THE CONSTRUCTION OF OUR BE A PET SAVER! 509.924.7826 NEW CLINIC BY BECOMING A MONTHLY DONATE TODAY! 509.924.7826 PETSAVERSSPOKANE.ORG SUPPORTER. 7525 E.TRENT AVENUE ❑./4 ❑ 752;E.TRENT AVENUE SPOKANE VALLEY.WA 99212 , ��•�`.i SPOKANE VALLEY,WA 9427P WWW.PETSAVERSSPOKANE.ORC // CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: '4-1)(0� L - 1),WA-V1.) , VOW,) Phone:( b 75- 55 E-mail OlA )Uta t[-Powaortic\n1...(t, , Address: '1'1't% e 00vdp 1'p� City: 11 1',t? State \r\JI\ Zip c\1/b2— Applicants are: Non-profit Public/Municipal Agency Must be a non-profit 501(0(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): A, jut :O\ Phone: E-mail Address City State Zip Amount requested: $ ! Applicant's match: $ Total project budget: 97 Cj D D Is this a new or continuing activity?\\\ \JO City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your programs budget will be adjusted if the awarded funds are less than requested. if you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) 61k, P1(\- \ Title: () w\vrie L1 d? Date: -I 2— j 2 D - City of Spokane Valley Request for 2020 Grant Page 6 of 6 II. History Project Beauty Share provides personal hygiene, cosmetics and beauty products to nonprofit organizations who serve women and families overcoming abuse, addiction, homelessness, and poverty to help restore hope and dignity in their lives. Project Beauty Share is essentially a "food bank" for hygiene and beauty products to other nonprofit agencies. III. Project Summary Project Beauty Share is looking to replace our plastic tables with stainless steel.We have a staff of 2.5 employees and very much depend on our volunteers to sort,sanitize, and make sure products are ready for distribution. Considering Covid-19, to ensure the health and safety of our volunteers,we would like to have stainless steel tables to work on. IV. Scope of Work a. Replace all plastic tables with stainless steel. b. Project Beauty Share serves 90+agencies in the Inland Northwest and beyond. Our community will benefit as always with our continued distribution. However, if even one staff member or volunteers tests positive for Covid-19, our entire agency will shut down and the agencies we serve will no longer be able to pick up products. c. Ongoing. d. No, we are open all year apart from major holidays. e. N/A f. Project Beauty Share was founded in 2010 serving only a handful of agencies and now,ten years later we are serving over 90 agencies. Last year,we distributed over 80,000 pounds of product which had an economic impact of over 2 million dollars to our community. V. Budget Please see an attached copy of our budget with the affects of Covid-19. If the grant does not cover our amount requested,we will also seek additional grants to help cover our costs of stainless steel tables as we see this as a needed update to our warehouse to protect the health and safety of our staff and volunteers. VI. Metrics In 2015 we distributed 4,740 pounds of product (valued at$26/Ib)to 11 agencies and in 2018, we distributed 55,081 pounds of product to 68 agencies. In 2019,we served over 80 agencies and distributed nearly 80,000 pounds of product (now valued at$52/Ib). With our growth, we continue to operate primarily through volunteers, and we rely on their efforts to fulfill the vision of our organization. We have had a steady group of volunteers that come on a weekly basis who collect, clean, sort and package products to be distributed. Not only is our organization growing with the amount of product we are able to distribute, but we are also growing our volunteer program. In 2018, we tracked 1,409 volunteer hours and at the end of 2019,. we tracked 1,844 hours, a 31% increase. Our goal is to increase our volunteer program by 50% in 2020.We will continue tracking the number of agencies we serve,the amount of product received and distributed, and our volunteer hours. VII. Attachments 1. Copy of 501c3—attached 2. Budget—attached 3. Board Resolution—attached 4. Board of Directors—attached 5. Co-Sponsors— N/A INCOME Jan-Dec.2019 2019 Budgeted 2020 Proposed Budget Covid Impact Comments Amazon Smile $67 $0 $50 $50 Facebook Payments $815 $0 $800 $800 Grants Received-Other $6,250 $35,000 $15,000 $15,000 Event-En Blanc $103,825 $150,000 $150,000 $79,500 Event-Spalidays $9,550 $9,000 $6,000 $6,000 Event-Beauty Wishes $25,057 $35,000 $55,000 $0 Event-Third Party Fundraisers $10,000 $1,500 $3,000 $3,000 Event-Pop Up Sales $6,189 $0 $5,000 $5,000 Individual,Business Contributions $25,301 $16,000 $20,000 $25,000 Inc.Nat.Beauty Drive eBay Giving Works $45,679 $40,000 $40,000 $40,000 Glambot $758 $1,500 $1,000 $0 Misc.PBS Events $1,702 Galentine's Merch.Auction $15,000 Development Director efforts $45,000 $45,000 Total Income $233,491 $288,000 $340,850 $236,052 $104,798 EXPENSE Business Licenses/Fees $172 $250 $250 $250 Contract Services Development Director $14,400 $19,200 Ebay Giving Works $6,927 $5,000 $6,000 $6,000 eBay Listings Contractor $3,512 $3,500 $4,000 $4,000 Social Media $6,895 $8,500 $7,500 $7,700 Videographer $4,231 $3,000 Operations Beauty Wishes $23,659 $25,000 $15,000 $0 Board Relations $1,984 $2,500 $2,500 $2,500 Can reduce,will evaluate Donor Appreciation $505 $2,000 $2,000 $2,000 Can reduce,will evaluate Dues/Subscriptions $717 $0 $700 $2,760 Equipment Rental $599 $0 $1,000 $700 Events-En Blanc $42,053 $50,000 $50,000 $11,000 Insurance-Liability,D&O $2,139 $2,500 $2,500 $2,500 Marketing/PR/Advertising $4,719 $9,000 $6,000 $6,000 Can reduce,will evaluate Miscellaneous $1,179 $1,600 $2,000 $1,500 Postage,Mailing Service $1,565 $2,000 $2,000 $1,500 Printing and Copying $566 $1,500 $1,000 $1,000 Programs-Misc.(printed holiday bag) $3,134 $3,000 $3,000 Under evaluation Rent $7,475 $7,000 $7,000 $7,000 Staff Networking&Education $1,000 $500 Supplies-Office $4,550 $3,000 $3,000 Supplies-Warehouse $1,263 $5,000 $3,000 $3,000 Pending Telephone,Computer/Security $4,856 $2,500 $3,000 $3,000 Travel/Mileage $1,941 $0 $2,500 $2,000 Utilities $6,981 $4,800 $7,000 $7,000 Volunteer Appreciation $1,635 $1,500 $2,000 $1,000 Misc.PBS Events $750 Personnel Executive Director $33,000 $36,000 $40,000 $40,000 Development Director $5,415 $9,375 $45,000 $45,000 Warehouse Supervisor $15,452 $17,500 $18,800 $18,800 Payroll Expenses $5,303 $15,000 $11,000 $11,000 Total Operations $206,827 $234,225 $248,750 $194,460 Professional Fees Bookkeeper $4,760 $4,800 $4,800 $4,000 CPA $4,220 $2,500 $3,000 $3,000 Legal Fees SD $2,000 $2,000 $2,000 Website Dev/Maintenance $1,000 $1,000 $1,000 $1,000 Total Professional Fees $9,980 $10,300 $10,800 $10,000 Stripe Processing Fees $105 $50 $200 $200 Total Expenses $216,912 $244,575 $259,750 $204,660 Interest Income $358 $313 $350 $350 Net Income $16,937 $43,738 $81,450 $31,742 DEC-06-2010 01209 IRS 513 263 3695 P.01 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P, O. BOX 250R CINCINNATX, OH 45201 Employer Identification Number: Date: OCE 2 2. NM 27-1822098 D1.N: 17053176313010 PROJECT BEAUTY SHARE INC Contact Person: 216 N BERNARD MAXWEL,L SULLIVAN ID# 31696 SPOKANE, WA 99201 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170(b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: March 10, 2010 Contribution Deductibility: Yes Addendum Applies: NO Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue code. Contributions to you are deductible under section 170 of the code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or. 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(0 (3) of the Code are further classified as either public charities or private foundations, We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501 (c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 (DO/CG) DEC-06-2010 01: 10 IRS 513 263 3695 P.02 -2- PROJECT BEAUTY SHARE INC Sincerely, Robert Choi Director, Exempt Organizations Rulings and Agreements Enclosure: Publication 4221-PC Letter 947 (10O/CG) TOTAL P.02 3:02 PM Project Beauty Share 07120/20 Profit & Loss Cash Basis January 1 through July 20, 2020 Jan 1 -Jul 20,20 Payroll Warehouse Supervisor 9,615.00 Postage,Mailing Service 797.56 Printing and Copying 579.08 Rent 3,450.00 Staff Networking and Education 289.00 Supplies-Warehouse 1,824.66 Supplies-Office 365.39 Telephone,Computer/Security 2,336.84 Utilities 4,025.68 Volunteer Appreciation 22.85 Total Operations 83,969.18 Other Types of Expenses Other Costs 119.99 Other Types of Expenses-Other 647.74 Total Other Types of Expanses 767.73 Professional Fees Bookkeeper 1,481.25 CPA 3,000,00 Website DevlMaintenance 615.00 Total Professional Fees 5,096.25 Stripe Processing Fees 321.22 Unusable In-Kind Donations 597,961.00 Total Expense 1,417,538.14 Net Ordinary Income 382,826.97 Other Income/Expense Other Income Interest Income 178.79 Total Other Income 178.79 Other Expense Other Costs 0.00 Total Other Expense 0.00 Net Other Income 178.79 Net Income 3B3,005.76 Page 2 3:02 PM Project Beauty Share 07/20120 Profit & Loss Cash Basis January 1 through July 20, 2020 Jan 1 -Jul 20, 20 Ordinary Income/Expense Income Amazon Smile Foundation 36.73 BOD contributions 100.00 Direct Public Support Corporate Contributions Avista 50.00 Total Corporate Contributions 50.00 Facebook Payments 636.82 Grants Recieved Misc Grants Received 4,600.00 Total Grants Recieved 4,600.00 individ,Business Contributions Event-En Blanc 22,950.00 Event-Third Party Fundraisers 846.00 Individ,Business Contributions 27,820.11 Pop Up Sale 2,351.32 Total Individ,Business Contributions 53,967.43 Miscellaneous Event 1,799.03 Total Direct Public Support 61,053.28 Ebay Bidding for Beauty 4,411.39 EBay Giving Works 25,858.62 Glambot 141.00 In-Kind Contribution Revenue 1,708,460.00 Paypal direct donation 304.09 Total Income 1,800,365.11 Expense Business Expenses Licenses/Fees 81.00 Total Business Expenses 81.00 Contract Services eBay Listings Contractor 3,070.48 Graphic Artist fees 465.00 Social Media 4,385.00 Total Contract Services 7,920.48 Ebay Giving Works Expenses Ebay Fees 896.31 Ebay Shipping Expenses 2,850.92 Pay pal Fees 2.60 Total Ebay Giving Works Expenses 3,749.83 In-Kind Donations Distribution 716,702.69 Insurance-General Liability 968.76 Operations Board Relations 782.91 Donor Appreciation 299.41 Dues/Subscriptions 3,364.65 Equipment Rental 134.29 Events-En Blanc -785.86 Marketing/PR!Advertising 796.02 Miscellaneous Event 1,155.71 Miscellaneous Expense 635.97 Payroll Development Director 26,250.00 Payroll Executive Director 22,999.98 Payroll Taxes 5,030.04 Page 1 BOARD RESOLUTION At a meeting of the Board of Directors of Project Beauty Share July 15th, 2020, the following resolution was proposed and approved by the board: Resolved: WHEREAS Project Beauty Share Project Beauty Share provides personal hygiene, cosmetics and beauty products to non-profit organizations who serve women and families overcoming abuse, addiction, homelessness and poverty to help restore hope and dignity in their lives and WHEREAS the City of Spokane Valley 2021 Economic Development and Social Services Grant Application supports the mission of (Project Beauty Share; RESOLVED, the Project Beauty Share Board is in full support of a grant application by staff to the City of Spokane Valley 2021 Economic Development and Social Services Grant Application. 7/2//2D2-0 Project Beauty Share Board President Date E 0 u c a E L L L Eo O 0 u a E E O O @ > 0 C1 u E E ro EO c C u• c Qj vim, a ° C E 0 �'� qua 0 s- `�, `I) a E C °+�' E o a a�i a, L o C E n 3 +, 0 v, _0 ja 3 — s In o c o a � Cd a ., a1 v v 0 _� L 4., C a.-+ 'N ai Cr) O C) C) .-' E C w E rco c E _� E ° L - C " 3 -Q _ _ r0 ILO a N .� v L f0 _C0 E E .� r0 3f N T-1 W r-1 0 LIDN CO Q Lf1 m co nn •Ci- -I N C) N N .1t O Ln CO I--1 0 N Ln Cfl St) N pl 00 00 .--1 rn 0 CO .--1 m .--1 N 0 r•i Lfl 00 O LI1 N -1 CO Ln LID CO Q 00 N 01 CO N m i lD L.C) CD , M Ct I f 1 I I 1 1 1 I I I I 1 I Ln I I Q Ol „II .--I Ol 00 00 N O If1 M O Ol .-1 00 %-1 Ln rT CT1 Ln 'cfi Ql Q) co N 01 m 01 fV ch lD N CO CO M C71 CT N rD N c# a) N I C3) I. I I I I I I 1 I I I I I 1 01 I I O) Cn C71 CT fT CT Ql oil C71 Lis lf] 61 01 C7) Q 00 01 O O O 0 Q 0 0 0 0 Q Q Q Q Q Ln Q O IA Ln Ln Lf1 Lf'1 Ln Id) Ln Lf) Lfl N 00 Lft Lf) Ln N Lf1 L 0 4--I c /U ° o W C L D_ CI i— n ' J 0C o a ° c a.) 7. v L CS NCO OU O ro � p +-1u O b a U E a u 64 - ' a O = C a L I' u a r;s 0 c C7 L L }' ~ E -j Q CO a /L� L O L H u 0 Q b0 u 1-' LU a a iv) a c V a s 1-. a L a 70 D c L E CU c C c p C C U a Q- 0 E 0 s CO }fri C. E u 0 x Li a 'm -o E o CU • C > (..) •` a LO a a a III aj. "' L Q IL 4 U m 7- -C c c O.. Y' C L C 0 Ca- Ili, r L i a fa L S] p Y nn �l`� 1 ` .a a 0 DI- ,,,, E u CD CO tlf) IZI 'i rev m 0 00 > a 4-9 O � '`n a °° CO I- -J -, Lf1 D Q Q CL1 LL l7 V1 -, Q Y GPOHI1I1E Spokane Rapids CITY OF SPOKANE VALLEY, WA 2021 Economic Development and Social Services Grant CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Spokane Rapids Phone: 509-922-7910 E-mail office@spokanerapids.org Address: 12320 E Upriver Dr City: Spokane Valley State WA Zip 9921E Applicants are: Non-profit 501(c0(3) Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) ora public agency to be considered for funding. Contact Person (if different than applicant): Madelin Bell Phone: 509-922-7910 E-mail office@spokanerapids.org Address 12320 E Upriver Dr City Spokane Valley State WA Zip 99216 Amount requested: $5,000 _ Applicant's match: $5,000 Total project budget: $550,000 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work.,, V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) Til Ccrkek 14e1) (print or type name) Madelin Bell Title: Program Director Date: August 5, 2020 City of Spokane Valley Request for 2020 Grant Page 6 of 6 IL HISTORY The Spokane Valley Junior Soccer Association, dba"Spokane Rapids", is a registered 501(c)(3)nonprofit organization with a volunteer board of directors and staff of three full time employees. The Spokane Rapids has been offering affordable soccer for children from the Spokane Valley and surrounding community since 1981. We serve our members through traditional opportunities for soccer team participation in practices, games, and tournaments, and also by offering additional training sessions and clinics with professional coaches at no extra cost to our members. In addition,through a contract with Spokane County,the organization maintains the soccer fields and facilities at the Plante's Ferry Sports Complex for use by the community and other sports organizations and events. Our mission statement is as follows,the Spokane Rapids is dedicated to the positive development of youth by providing quality, affordable recreational soccer programs. To achieve our mission,we aim to engage the youth of our community in activities that provide both an outlet for them to grow physically in their soccer skills and to develop both social and emotional skills through participating on a team. III. PROJECT SUMMARY The goal of our request is to secure supplemental funds for the operation of our facility and the execution of our 2021 soccer seasons. Grant funds will be applied towards expenses incurred during the season such as equipment provided to the coaches for operating practices like soccer balls, cones and pennies, as well as supplies used for the maintenance of fields like seed, fertilizer, and line paint. Participation in youth sports provides enormous physical and psychological benefits to children and we feel it is necessary for our programming to be available to as many participants as possible. In order to make our program accessible to all who desire to participate, it is vital that we keep our registration fees affordable, however in light of the current pandemic,many of our supplies are rising in cost. Grant funds will help us to lessen the impact of our increased expenses due to COVID-19 on our members and will also allow us to continue to offer our scholarship program to those in need. Offering scholarships provides an important social service to families as they will not be faced with foregoing their children's participation in extracurricular activities in order to providing for the physical needs of their family. Due to the COVID-19 pandemic, we predict that there are a number of families who may not be able to afford participation for their children and we want to be able to provide the opportunity for them to participate, regardless of their family's ability to pay. IV. SCOPE OF WORK The Spokane Rapids,formerly the Spokane Valley Junior Soccer Association, has been a fixture in the Spokane soccer community since 1981. In addition to the recreational youth soccer program, we also operate and maintain the soccer fields at Plante's Ferry through a contractual agreement with Spokane County. The facility is available to other users,for both soccer and non- soccer related activities and we actively ensure that the park remains a feature for Spokane Valley residents to enjoy through regular maintenance and improvements. The grant funds requested will be used towards presenting our main event, our soccer seasons tentatively scheduled for April through May 2021 and September through October 2021. Because we try to prevent scheduling conflicts with spring break and other school closures, the specific dates may change based on the local school calendars should they change due to any alternate learning plans. Changes to the schedule may include a shifted start date or extending the season's end to avoid the questionable early spring and late fall weather that is common in the Pacific Northwest. To present our season,we will use the funds for the purchase of the equipment provided to each coach for their team. This is a recurring expense for us because we provide a supply kit to each of our volunteer coaches each year that is theirs to keep. We will also use the funds towards the purchase of field maintenance supplies such as fertilizer and grass seed as well as the paint used to line and mark the fields for games. While we factor these costs into our fees, our mission is to provide affordable soccer and part of staying affordable is fmding alternate funding sources beyond our typical revenue generating programs, like grants,to aid in lowering our operating costs. Because our operating budget is funded by the registration fees collected from participants in our recreational soccer program,we take all measures to minimize organizational operating costs so that we are able to keep our fees low and our program accessible. However, no matter how low we can keep our costs, they will continue to rise year after year as expenses related to the cost of doing business rise and there will be families who need assistance in order to afford participation. Receiving this funding for operating and maintenance expenses will also allow us to continue to provide our in-house scholarship fund for families who could not otherwise afford to participate. We typically host a fundraiser tournament to help offset the scholarship fund expenses, however, our largest annual fundraiser had to be canceled this year due to the COVID-19 pandemic. Even before the onset of the pandemic, scholarship demand was rapidly outgrowing our collected donations each year and we project that demand will only continue to grow due to the economic hardships and job loss experienced by so many during the COVID-19 pandemic. This scholarship program is a vital support for children in our community because of the positive physical,psychological and emotional outcomes achieved through participation in organized sports. On the tail of a year filled with canceled in person academic classes, sports seasons and extra-curricular activities of all types, we feel it is more necessary than ever that we are able to fulfill the requests of as many scholarship applicants as possible so that they can experience the positive benefits of participation. Our league provides community for local children, giving them access to mentors, an activity to help them build confidence, and a safe environment to have fun with peers. We pride ourselves on being able to provide these scholarships in complete confidentiality to our families. The Spokane Rapids awarded $8,890 in player scholarships during the 2019-2020 season(September 2019 to June 2020), a 41% funding increase over scholarships awarded during the 2018-2019 season. See the attached chart for an analysis of how the funds were distributed among children enrolled in Spokane Valley school districts. This chart demonstrates the need throughout the Spokane Valley, and with the support of this grant we will be able to meet that need. IV. SCOPE OF WORK Scholarships Awarded by District 1-tome / Priv-ate 11 �I3 1 I 21%, I6O120 1111866.90 1,11 -y -wvsD 20% .80 i CVSD 4 41% i3,644.90 V. BUDGET Soccer balls—(30 @—$8/ball) -$240 • Due to the forced cancellation of our spring 2020 season, we have a supply of balls on hand so our need to buy is less than the number of anticipated teams Cones—(15 sets of 100 @—$23/set) - $400 • Each coach is provided 10 cones, we anticipate 150 teams Scrimmage vests—(50 sets of 12 @—$17/set) - $900 • Coaches receive between 4 and 11 scrimmage vests depending on the age/division of their team. We also have a supply of these so our need to purchase will be less than the number of anticipated teams Whistles—(13 sets of 12 @—$10/set) - $130 Ball pumps—(25 sets of 6 @—$15/set) - $375 Field line paint (13 fields @—$80/field) - $1,100 • Fields have to be relined regularly, depending on environmental factors like rain, growth and wear/damage due to field use. The award of$5,000 would likely include one painting before being fully utilized in the other categories. Grass seed and fertilizer—$1,855 Because our expenses for line paint and seed/fertilizer categories exceed the amount we are requesting,the $5,000 would be applied to these expenses in the order that purchases are made or invoices are received from our suppliers. The most direct,tangible impact on our service to members will come from the ability to provide coaches with the necessary equipment to run practices. This would be our first priority purchase and a grant of approximately $2,000-$2,500 would meet that need. Additional funds would enable us to offset field maintenance costs and further buoy our scholarship fund through reduced operating expenses. VI. METRICS The primary goal for this grant funding is to be able to provide the equipment kits necessary for running an effective practice for each of our coaches. Effective use of the funds will be measured by our ability to meet this demand and provide the full set of coaching equipment to every volunteer coach. This set includes one game ball, one ball pump, one whistle, 10 cones and the appropriate number of pennies, depending on the size of their team. Our secondary goal is to offset a portion of our maintenance and field preparation expenses. Ideally,the grant funds would cover the cost of at least one full facility field lining and fertilizer and seed application. While these expenses are not a direct social service to the community, they are a vital part of our program, which is how we make our impact. Offsetting the cost of these necessary expenses for running our program will allow us to make our impact through financially accessible sports participation. The positive social impacts of participation in youth sports are well documented through empirical research by a multitude of agencies,but the social impact of scholarships is more difficult to measure by any single metric because there are so many components affecting a family's need for scholarship. However, no matter how complex that may be, we do want to make sure that we are meeting the needs of our members and the most effective way that we do this is through our post season survey collecting feedback about the season and how we can further improve the opportunities available to our members. While we send this survey to all participants, we use logic functions in this survey to ask specific questions of our scholarship recipients to help us ensure that our program is truly meeting the needs of those who are in need of scholarships. VII. ATTACHMENTS 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. See attached. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. Budget projections for 2021 are not yet complete, the inclusion below demonstrates our organizational operating budget for the 2019-2020 fiscal year. [Expense Oudget 6-1000 • Advertising&Promotion Expense '1,608.37 6-1050 • Concession Expenses 11,393.02 6-1100 • Awards - - 1,363.62 - 6-2000 • Bank Service Charges-PF '240.00 6-2001 Bank Service Charges-REC 1240.00 6-3000 • Tournament Expense-PF 1,500.00 6-3001 • Tournament Expense-REC 111,373.12 6-3300 • Event & Camp Expenses 4,224.14 6-3400 • Scholarship Expense 2,000.00 6-3600 • Depreciation Expense 19,680.00 6-3700 • Due/Subscription/License/Permit 179.00 6-3800 • League Expense -REC 0.00 6-3901 • Payroll Tax Expense-PF 9,682.16 6-3902 • Payroll Tax Expense-REC 9,768.00 6-3903 • Salaries & Wages-PF 63,292.49 6-3904 • Salaries &Wages-REC 95,040.00 6-5040 • Complex/Field Maintenance 67,002.00 — 6-9140 Insurance-PF 7,140.00 6-9141 • Insurance (US Soccer Club) 14,890.00 6-9200 • Office Expenses 5,952.07 6-9208 • Telephone k3,017.46 6-9209 • Utilities 174,039.00 1 6-9210 • BonziiSport Engine Reg Exp 114,848.37 6-9800 • Professional Fees-PF 4,400.00 6-9801 • Professional Fees-REC 114,400.00 M 6-9950 • Training — — 500.00 6-9963 • Meals &Entertainment-PF 900.00 VII. ATTACHMENTS 6-9964 Meals &Entertainment-REC 900.00 16-9970 Field Rental Expense 53,100.00 6-9975 • Referee Fees 5,318.57 6-9976 • Uniform Expense 32,550.00 Total Expense 531,541.39 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. A voting quorum was not present at the July 21, 2020 board meeting. An email vote was conducted July 28, 2020 to authorize the application for grant funds. Transcript of the email vote is included following these questions. 4. List of members of the organization's board of directors and principal staff. President—Sandee Wold Vice President—Besse Bailey Treasurer—Steve Patterson Director of Recreation—Carmen Groom Director of Development—Michael Wiykovics Director of Athlete Health and Safety—Aaron Kilfoyle Marketing Director—Greg Neils Director of Plante's Ferry—Niki Vaughan Program Director—Madelin Bell Maintenance Lead—Conner Wold 5. List co-sponsors, if any, by title and type. None P W' 1 y9 QY STATE of 'W'A,SHING ON SECRETARY of STATE I, Ralph Munro, Secretary of State of the State of Washington and custodian of its seal, hereby issue this • CER TIFI CATE OF REINSTATEMENT to SPOKANE VALLEY JUNIOR SOCCER ASSOCIATION a Washington Won Profit corporation. An Application for Reinstatement was approved and filed for record in this office as of the date indicated below. U.B.I. Number: 601 023 535 Date: August 6 , 1992 • Given under my hand and the seal of the State of Washington, at Olympia, the State Capitol Ralph Munro, Secretary of State 2-310982-0 sst 8 (9/89) 8/5/2020 SPVJSA/Spokane Rapids Mail-City of Spokane Valley Grant Approval 6C(3/iyiti lieg5) Madelin Bell <mbell@spvjsa.org> City of Spokane Valley Grant Approval 12 messages Madelin Bell <mbell@spvjsa.org> Tue, Jul 28, 2020 at 1:49 PM To: Board of Directors <board@spvjsa.arg>, Steve Patterson <stevep@stcu.org>, besse bailey<bailey00@hotmail.com> Hi Everyone, Could we please hold a vote to approve or deny application for the City of Spokane Valley Economic Development/Social Service grant program?A copy of the vote or a signed resolution approving the application has to be included in the application packet submitted by next Friday. Madelin Bell Spokane Rapids Office Coordinator Steve Patterson <stevep@stcu.org> Tue, Jul 28, 2020 at 1:53 PM To: Madelin Bell <mbell@spvjsa.org>, Board of Directors <board@spvjsa.org>, besse bailey<bailey00@hotmail.com> I move to approve the application for the CSVEDS Grant program. With a yes vote... Steve Patterson DIRECTOR NMLs Io# 641063 STCU Lending Administration TEL (509) 344.2596 FAX (509) 344.2157 stcu.org j Here for good.TM Please remember email is not always secure. For your protection,we recommend that you never transmit PINs,member numbers,account balances,and any private and confidential information over email. if you are not the intended recipient,please delete this message. STCU I Headquarters,1620 North Signal Drive,Liberty Lake,WA 99019-9517 From: Madelin Bell [mailto:mbell@spvjsa.org] Sent: Tuesday, July 28, 2020 1:50 PM https:llmail.google.comlmaillul0?ik=a8014255f8&view=pt&search=all&permthid=thread-a%°3Ar3004313808719020091&simpl=msg-a%3Ar-81942040... 1/4 8/5/2020 SPVJSA/Spokane Rapids Mail-City of Spokane Valley Grant Approval To: Board of Directors; Steve Patterson; besse bailey Subject: [EXT] City of Spokane Valley Grant Approval This email originated from outside of STCU. Exercise caution when opening attrlt:l111k:nts or links from external senders. [Quoted text hidden] besse bailey <bailey00@hotmail.com> Tue, Jul 28, 2020 at 1:55 PM To: Madelin Bell <mbell@spvjsa.org> Cc: Board of Directors <board@spvjsa.org>, Steve Patterson <stevep@stcu.org> I make a motion to approve SPVJSA to move forward with the grant application with the City of Spokane Valley Economic development. Sent from my]Phone > On Jul 28, 2020, at 1:50 PM, Madelin Bell <mbell@spvjsa.org>wrote: [Quoted text hidden] besse bailey <bailey00@hotmail.com> Tue, Jul 28, 2020 at 1:56 PM To: Steve Patterson <stevep@stcu.org> Cc: Madelin Bell <mbell@spvjsa.org>, Board of Directors <board@spvjsa.org> Okay I 2nd then Sent from my iPhone On Jul 28, 2020, at 1:53 PM, Steve Patterson <stevep@stcu.org>wrote: [Quoted text hidden] Aaron Kilfoyle <akilfoyle@spvjsa.org> Tue, Jul 28, 2020 at 1:56 PM To: besse bailey <bailey00@hotmail.com> Cc: Steve Patterson <stevep@stcu.org>, Madelin Bell <mbell@spvjsa.org>, Board of Directors <board@spvjsa.org> Yes Aaron Kilfoyle MSc, LAT, ATC Director of Athlete Health and Safety Spokane Rapids [Quoted text hidden] Michael Wiykovics <mwiykovics@spokanerapids.org> Tue, Jul 28, 2020 at 2:03 PM To: besse bailey<bailey00@hotmail.com> Cc: Steve Patterson <stevep@stcu.org>, Madelin Bell <mbell@spvjsa.org>, Board of Directors <board@spvjsa.org> Yes https:Ilmail.goggle.com/maillul0?ik=a8014255f8&view=pt&search=all&permthid=thread-a%3Ar3004313808719020091&simpi=msg-a%3Ar-81942040,., 2/4 8/5/2020 SPVJSA 1 Spokane Rapids Mail-City of Spokane Valley Grant Approval Michael Wiykovics Spokane Rapids, Director of Development 509-869-1581 mwiykovics@spokanerapids.org www.spokanerapids.org [Quoted text hidden] Sandee Wold <sandee.spvjsa@gmail.com> Tue, Jul 28, 2020 at 2:38 PM To: Michael Wiykovics <mwiykovics@spokanerapids.org> Cc: Board of Directors <board@spvjsa.org>, Madelin Bell <mbell@spvjsa.org>, Steve Patterson <stevep@stcu.org>, besse bailey <bailey00@hotmail.com> Carmen, Niki, Greg? [Quoted text hidden] Sandee Wold President I Spokane Rapids Board of Directors Plantes Ferry Soccer Stadium M:509-939-6192 Niki Vaughan <nvaughan@spvjsa.org> Tue, Jul 28, 2020 at 2:41 PM To: Sandee Wold <sandee.spvjsa@gmail.com> Cc: Michael Wiykovics <mwiykovics@spokanerapids.org>, Board of Directors <board@spvjsa.org>, Madelin Bell <mbell@spvjsa.org>, Steve Patterson <stevep@stcu.org>, besse bailey <bailey00@hotmail.com> Yes [Quoted text hidden] Carmen Groom <cgroom@spvjsa.org> Tue, Jul 28, 2020 at 9:22 PM To: Niki Vaughan <nvaughan@spvjsa.org> Cc: Sandee Wald <sandee.spvjsa@gmail.com>, Michael Wiykovics <mwiykovics@spokanerapids.org>, Board of Directors <board@spvjsa.org>, Madelin Bell <mbell@spvjsa.org>, Steve Patterson <stevep@stcu.org>, besse bailey <bailey00@hotmail.com> Yes! [Quoted text hidden] Greg Neils <gregneils cY gmail.com> Thu, Jul 30, 2020 at 1:49 PM To: Carmen Groom <cgroom@spvjsa.org> Cc: Niki Vaughan <nvaughan@spvjsa.org>, Sandee Wold <sandee.spvjsa@gmail.com>, Michael Wiykovics <mwiykovics@spokanerapids.org>, Board of Directors <board@spvjsa.org>, Madelin Bell <mbell@spvjsa.org>, Steve Patterson <stevep@stcu.org>, besse bailey<bailey00@hotmail.com> Yes! [Quoted text hidden] Greg Neils 917-656-6722 Sandee Wold <swold@spvjsa.org> Thu, Jul 30, 2020 at 10:15 PM To: Greg Neils <gregneils@gmail.com> Cc: Carmen Groom <cgroom@spvjsa.org>, Niki Vaughan <nvaughan@spvjsa.org>, Sandee Wold <sandee.spvjsa@gmail.com>, Michael Wiykovics<mwiykovics@spokanerapids.org>, Board of Directors <board@spvjsa.org>, Madelin Bell <mbell@spvjsa.org>, Steve Patterson <stevep@stcu.org>, besse bailey <bailey00@hotmail.com> Motion approved to proceed with the application for the City of Spokane Valley Economic Development/Social Service grant program. Sandee Wold https:Jlmail.google.comlmaillul0?ik=a8014255f8&view=pt&search=all&permthid=thread-a%3Ar3004313808719020091&simpl=msg-a%3Ar-81942040... 3/4 8/5/2020 SPVJSA/Spokane Rapids Mail-City of Spokane Valley Grant Approval President I Spokane Rapids Board of Directors Plantes Ferry Soccer Stadium M:509-939-6192 [Quoted text hidden) Madelin Bell <mbell@spvjsa.org> Fri, Jul 31, 2020 at 9:33 AM To: Sandee Wold <swold@spvjsa.org> Cc: Greg Neils <gregneils@gmail.com>, Carmen Groom <cgroom@spvjsa.org>, Niki Vaughan <nvaughan@spvjsa.org>, Sandee Wold <sandee.spvjsa@gmail.com>, Michael Wiykovics <mwiykovics@spokanerapids.org>, Board of Directors <board@spvjsa.org>, Steve Patterson <stevep@stcu.org>, besse bailey <bailey00@hotmail.com> Thank you everyone! Madelin Bell Spokane Rapids Program Director {Quoted text hidden] hitps://mail.google.com/mail/u/0?ik=a8014255f8&view=pt&search=all&permthid=thread-a%3Ar3004313808719020091&simpl=msg-a%3Ar-81942040... 4/4 CITY OF SPOKANE VALLEY, WA 2021 Economic Development and Social Services Grant Application Instructions General: Each year, the Spokane Valley City Council includes funds in the annual budget to help support economic development activities and/or social service efforts directly benefiting the citizens of Spokane Valley.We are currently seeking applications from qualified non-profit providers of such services for funding in our 2021 budget. Organization must be organized under Internal Revenue Code sections 501(c)(3) or 501(c)(6). General Requirements: • In order to qualify for grant funds, the agency must be a qualified 501(c)(3) or 501(c)(6) organization. • Agency must provide 12 copies of the completed attached application. Other materials intended to further showcase your agency, project, or mission are allowed to be included with the application; if included, provide 12 copies of each. As all materials will be inserted into standard three-ring binders, all materials should be unbound and three-hole punched. • Grant funds should not be used to fund capital assets such as buildings and vehicles to avoid questions relating to insurance and liability. • Grant funds should not be used to fund the salaries of individuals not employed by the city. This approach avoids questions related to workers compensation and unemployment claims, as well as avoiding audits of employee timesheets. • The applying agency will be required to prepare a presentation of no more than 5 minutes on the request to the Spokane Valley City Council on September 15, 2020 at 6:00 pm in Council Chambers at City Hall. If you plan to distribute handouts at this meeting, 12 copies of the handout must accompany your proposal on the August 7, 2020 deadline. If you wish to use presentation materials with a program such as PowerPoint, all files must also be included with the proposal and presentation handouts by the application deadline of August 7, 2020 City of Spokane Valley Request for 2020 Grant Page 1 of 6 Schedule of Grant Application Events: Following is the proposed schedule for the Grant Application Process (Note: specific dates may be adjusted by the City to meet unexpected circumstances): Notice placed in newspaper and grant package available July 13, 2020 Grant application must be received at City Hall no later than 4:00pm (applications received later than this will not be considered) August 7, 2020 Applicant presentations to City Council September 15, 2020 City Council motion consideration for 2021 awards November 10, 2020 Award/regrets letters sent out to applicants November 2020 Contracts between City and grant recipients to be completed December 31, 2020 Date upon which grant awarded programs must be completed December 31, 2021 Post event reporting due to the City January 15, 2022 Project Management: The City of Spokane Valley Finance Department will issue contracts for approved grants, reimburse expenses, and monitor contract compliance. Applicants will be reimbursed for documented costs, as outlined in the application, up to the amount awarded. Selection Process: Each application will be reviewed by the Finance Department to ensure all required portions of the application are included and that the applicant is an eligible entity. All complete applications from eligible entities will be provided to City Council for determination of award. All applicants are expected to make an oral presentation to City Council. This allows the applicant to better explain their program, as well as affords council the ability to better understand the proposed services. Following the presentations, Council will decide at a later meeting, based on a methodology of their choosing, the amounts of each award. Upon finalization of the awards, each applicant will be notified of their awarded amount. Staff will then consult with applicants of approved projects to develop contracts and scopes of work.After the applicants and the City have signed the contracts, staff will notify applicants to proceed. It is very important that applicants are aware that upon being awarded a grant: 1. The grantee must sign a contract with the City. 2. All contracts are reimbursement based; i.e., the grantee must expend funds on approved items and then seek reimbursement under terms of the governing contract. Grantee will not be reimbursed if information requested by the City(prior or current year) has not been provided. Approved items are those that were outlined by the applicant in the application and oral presentation. 3. The Finance Department will confirm that applicants submitted a report on 2020 activities to the City, if a grant was awarded. Only after these steps are complete is a project grantee authorized to begin incurring costs. City of Spokane Valley Request for 2020 Grant Page 2 of 6 Other Information: Insurance:As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of$1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City-funded grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of an invoice including appropriate attached backup for the expenses that were incurred. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: Upon completion of the grant program or the year, grant recipients are required to provide a written summary of their program. The focus of the post grant reporting is to provide the council and citizens information on how the city funds were used. The focus should be on the actual impact these funds had on the citizens of the City of Spokane Valley. A comparison to the planned impact as detailed in the metrics section of your application. The written report will be provided to City Council and the public. Failure to comply with the reporting requirements may affect your organizations ability to effectively apply for future awards Additional Information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please submit 12 copies of your application information no later than 4:00 pm on Friday, August 7th, 2020 to: City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue, Spokane Valley, WA 99206 City of Spokane Valley Request for 2020 Grant Page 3 of 6 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Spokane Valley Arts Council Phone: (509) 995-6313 E-mail SpokaneValleyArts@yahoo.com Address: PO Box 141676 City: Spokane Valley State WA Zip 99214 Applicants are: Non-profit XX Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Liz McIntosh Phone: (509) 995-6313 E-mail imlilmac@gmail.com Address 1320 S Robie Ct City Spokane Valley State WA Zip 99206 Amount requested: $33.000 Applicant's match: $ Total project budget: $52,600 Is this a new or continuing activity? New City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. I-low and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. if you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your programs budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Elizabeth McIntosh ' 4 9, 1'"�""`"' `� Certified By: (signature) °t° ��511�11�,70re °�„ `��5 G��r_3oxoaens�M1i�7��m' (print or type name) Elizabeth McIntosh Title: Board Member Date: August 5th, 2020 City of Spokane Valley Request for 2020 Grant Page 6 of 6 SVACPO Box 141676 Amended Pages of the 2021 Spokane Valley, WA 99214 City of Spokane Valley Application for Economic sI'OKANr:VALLEY ARM 1)1IN(It. Development and Social Services Grants H.History Since it began in 2004,the Spokane Valley Arts Council has strived to be an active presence in our city and has pursued our goal of bringing art to the citizens in our area. Our mission is to promote,support,and enhance the diversity,quality, and accessibility of arts and culture in our region. As an all-volunteer organization,we continue to fulfill this mission,working independently but with the support of the City of Spokane Valley. III.Project Summary We are requesting funds to help with the administrative expenses of SVAC,continued improvements to our website,printing, postage,advertising, insurance,and production of our eleventh bronze. IV. Scope of Work For our 2021 project, Spokane Valley Arts Council has commissioned Joey Marcella to create a piece using a never-been-done- before seamless blend of Italian Carrara and Grigio Carnico marble. Joey is a Spokane artist that has been involved in the natural stone industry for over 30 years,and is the recent recipient of the Natural Stone Institute's Craftsman of the Year award and Stone World magazine's Fabricator of the Year, a national publication to which he is a regular column contributor. Attached in this packet is a copy of the National Stone Institute 2018 Pinnacle Awards of Excellence where Joey was awarded the Grande Pinnacle for his piece titled Aura. We have also included a short video the artist as provided us to share with you documenting his process to create this award winning piece. This represents the same process he will be using for our piece. Using the synergy of technology combined with Joey's sculpting abilities;he will gracefully intertwine the black of the Grigio Carnico marble with white of the Italian Carrara marble to transform these pieces into a 6 foot tall sculpture. In the amendments of this packet are digital still renderings of the piece Joey will be creating titled Soulmates. We have also provided an electronic version for viewing. Joey is agreeing to complete this project with no cost for his labor. V.Budaet • Insurance $500 • Federal and stating tax filing to maintain our 501(c)3 status $400 • Artist Showcase $10,000 • Website $500 • Updating supportive software $800 • Printing,postage, advertising $7,400 • Monumental sculpture and rotating pedestal $33,000 Total: $52,600 VI.Metrics Local Non-profit Art-based Organizations:We continue to support DanceFest and Inland Northwest Dance Association,which put on a free dance event once a year showcasing the talents of dancers of all ages and abilities,and demonstrations by national dancers and groups. We are also annual participants in the Spokane Folklore Society's event during the Spokane Symphony's Outdoor Concert at Comstock Park. To provide other not-for profit art-based organizations an event to engage with the public, we have started an annual Arts Preview in Liberty Lake during the Spokane Symphony's Labor Day Weekend Concert. Filling Display Booths Free of Charge: We continue to maintain art exhibits at CenterPlace and the Spokane Valley Main Library. These exhibits include local amateur and professional artists,local area high school student art, and loaned art from private collections. Annual Fundraiser: The 14th Annual Artist Showcase will be held October 9,2021. As our main fundraiser,the event features demonstration artists,great food, and live music,with a loud and silent auction. We have been successful because of the continued support of the attending demonstration artists and the talented national and international artists who submit their art to be juried into our event, and then sold. We also appreciate you,the community members who purchase tickets and art at our event, and the generous advertisers and donors. 8/5/2020 Corporations and Charities System ATTACHMENT 1. A. BUSINESS INFORMATION Business Name: SPOKANE VALLEY ARTS COUNCIL UBI Number: 602 414 811 Business Type: WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 2426 N DISCOVERY PL, SPOKANE VALLEY,WA, 99216,UNITED STATES Principal Office Mailing Address: PO BOX 141676,SPOKANE VLY,WA, 99214-1676,UNITED STATES Expiration Date: 07/31/2021 Jurisdiction: UNITED STATES,WASHINGTON Formation/Registration Date: 07/23/2004 Period of Duration: PERPETUAL Inactive Date: Nature of Business: CHARITABLE REGISTERED AGENT INFORMATION Registered Agent Name: ELIZABETH MCINTOSH Street Address: 1320 S ROBIE CT,SPOKANE VALLEY,WA,99206-5477,UNITED STATES Mailing Address: GOVERNORS Title Governors Type Entity Name First Name Last Name GOVERNOR INDIVIDUAL MARC MCINTOSH GOVERNOR INDIVIDUAL JAMES SULLIVAN GOVERNOR INDIVIDUAL GRETHA LAWRENCE https://ccfs.sos.wa.govlt!lBusinessSearchIBusinessInformation 1/1 0) ATTACHMENT 1. B. I RS Dipae!7ietnf ar'*0 Titp Jntrro.I fitvv!ee,r Srr�irr P.O. Box 2508, Room 4010 In reply refer to: 4077589886 Cincinnati OH 45201 June 30, 2014 LTR 4168C 0 20-1021131 000fn0 00 00044904 0ODC: TE SPOKANE VALLEY ARTS COUNCIL % SPOKANE VALLEY CHAMBER OF CO1-IERCE PO BOX 141676 rA SPOKANE VLY WA 99216-1676 0JeotiQ Employer Identification Number: 20-1021131 Person to Contact : ('I SCHATZ Toll Free Telephone Number: 1-877-829-5500 Dear Taxpayer: This is in response to your June 02, 2014, request for information regarding your tax-exempt status . Our records indicate that you were recognized as exempt under section 501 (c) (03) of the Internal Revenue Code in a determination letter issued in November 2004. Our records also indicate that you are not a private foundation within the meaning of section 509(e) of the Code because you are described in section(s) 509(a) ( I) and 170(b) (1) (A) (vi) . Donors may deduct contributions to you as provided in section 170 of the Code• Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106 , and 2522 of the Code. Please refer to our website www.irs.. gov/eo for information regarding filing requirements. Specifically, section 6033(i) of the Code provides that Failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of • the filing due date of the third return for organizations required to file . We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our website beginning in early 2011 . 4077589886 June 30, 2014 LTR 4168C 0 20-1021131 000000 00 00044905 SPOKANE VALLEY ARTS COUNC1,L Y. SPOKANE VALLEY CHAMBER OF COMERCE PO BOX 141676 SPOKANF VLY WA 99214-1676 If You have any questions, please call us at the telephone number shown in the heading of this letter . Sincerely yours, Tamara .Ripperda Director , Exempt Organizations Attachment 3 vAc SPOKANE VALLEY ARTS COUNCIL Board Meeting Minutes • July 10, 2020 Present(Via Zoom): Marc McIntosh,Jim Sullivan,Jim Harken,Liz McIntosh,Gail Bongiovanni,Russ Braymen,Dick Denenny, Jay Moynahan,Rachel Brant,Jessica Davis,Brenna Woody Absent:Gretha Lawrence,PJ McConnel,Saul Hansen The meeting was called to order by President Marc McIntosh at 12:02pm. Previous Minutes: Senske's back page ad purchase was$1,000 not$2,000. Jim Harken moved the minutes be accepted with changes,Jim Sullivan seconded the motion,and it was passed. Treasurers'Report: Marc reported we have: General Account• $23,652.00 Scholarship• $2,180.50 Liberty Lake• $280.00 -Spokane Symphony will not be hosting outdoor concerts this year. Hold Liberty Lake funds for next year. Jim Harken Approved Treasurers'Report,Jay Moynahan seconded the motion. Database for Quickbooks.Liz reported she made purchase of$200 to move QB onto the new laptop for Gretha. Lynn suggested to not use online version and will help Gretha with setup and training. Brenna Woody has been offered and accepted the position of Recording Secretary.This will be a non-board position with a payment of$100 per meeting. She will provide meeting minutes within 4-7 days. Jim Harken moved the motion of Recording Secretary be accepted;Jay seconded;motion was passed. Old Business Bronze Placement: Jim Harken reported two statues will be placed at CenterPlace.Date was set for July 1st,but there is a delay due to construction on building. One statue will be located near the entrance and the other near the bandstand.Both raised concrete pedestals have been placed.Mark has spoken to and will follow up with Rock Placing Co. Jim Harken will follow up with Mike Stone.Ribbon cutting ceremony is TBD. Scholarship Report: Mark reported there is a tie for the second scholarship.There is only enough funds to award two. Rachel Brant reported she had not yet voted and she can be the tie breaker between the two works with 6 votes.Rachel cast her vote during the meeting.Winners are#7 &#8.Marc motioned each will be awarded$1000 scholarships. • Joey Marcella Project: Jim Harken reported Joey Marcella has offered to create a new 6ft marble sculpture.It will be created from a never-been-done-before seamless blend of black marble and carrara marble_Joey is offering to create the piece for only the cost of shipping and marble. Cost is approximately$25,000 and will take 1.5-2 years to complete. Jim Harken made motion to move forward with the Joey Marcella Project for 2021. Jay seconded the motion and it was passed. Auction: Jim Harken suggested canceling this year's event due to CenterPlace remaining closed until phase 4.Marc spoke with Leslie Brassfield who suggested finding an event space where social distancing could be practiced.Spokane Valley Mall has adequate space to accommodate,but would cost for the event space.Liz questioned if the event would still host dinner,pointing out a non-food event could offset the cost.Jay expressed concerns with still holding an event due to COVID and suggested putting efforts into 2021.Russel made the point that all options have been explored from passed discussions and there still isn't a comfortable solution.Jim Harken requested to follow through with cancellation and give the option to the artist who have submitted artwork thus far to either return or store for next years event.He will mail a letter ASAP to the artists informing them of the cancellation. Jim Harken makes motion to cancel this year's event on October 10th due to COVID-19 and lack of event space. Jay seconded the motion and it was passed.Next year's auction will be held on October,9th,2021. Gail will send an email to volunteers informing them on the cancellation. Marc will contact CenterPlace,LeCatering. Jim Harken will contact Jeff Owen,Super 8 Website,Capture,Email Sub-Committee Update: Jessica Davis reported she is working with a volunteer to transfer all website content. Art Chowder Article: Marc will be writing the article.Focus will be on Joey and the new project as well as mentioning the cancellation of the auction and next years date.Deadline is July 15th. Ad Sales Update: Mark suggested ads be applied to next year's catalog.Jim Harken offered to contact those who have paid and offer refund or to apply to next year. Jim Sullivan suggested inquiring if they would like to donate their ad payment to the scholarship fund. NEXT MEETING:Friday,August 14th, 12:00pin via ZOOM. There being no further business,Marc motioned to adjourn meeting at 1:12pm. Brenna Woody Recording Secretary SVAC Board of Directors - Effective July 2020 SPOKANE VALLEY ARTS COUNCIL Position Name Address Phone Email Term Start Term Expire 1. President Marc McIntosh 11024 N Forker Rd 928-6662 (h) theel mac51 a(7.aol.com February 2009 January 2021 Spokane, W 99217 979-5239 (c) 2. Vice President Jim Sullivan 2507 S Arthur 994-1706(c) iwsullivanl(a dmail.com March 2011 January 2021 Spokane,WA 99203 3. Secretary Jessica Davis 14202 E Moffat 509-742-0792 (c) onestrangebird5@icloud.com May 2019 Spokane, WA 99217 4. Treasurer Gretha Lawrence 4716E 14`5Ave 509-230-7247 (c) Gretha.Swensen@gmail.com January 2020 January 2022 Spokane, WA 99212 5. Volunteer Gail Bongiovanni 14120 E Springfield 922-4493(h) gaildancer(a7juno.com February 2007 January 2021 Coordinator Spokane Valley,WA 99216 220-0621 (c) 6. Russ Braymen 16836 SE 427'" 425-577-2426 (h) rbraymenecomcast.net November 2014 North Bend,WA 98045 425-577-4988 (c) 7. Dick Denenny PO Box 141389 998_3612 (c) dickdenennv.com October 2014 Spokane Valley, WA 99216 8. Art Director Jim Harken 11525 E 20`" 509-924-5009 (h) jameshharken(c@gmail.com February 2005 January 2021 Spokane Valley, WA 99206 509-280-8551 (c) 9. Jay Moynahan 5413 S Helena Ln 443-1282 (h) profiavc comcast.net December 2009 Spokane,WA 99223 10. Saul Hansen 1101 W 8`"Ave#2 509-496-5604 (c) saulripagmail.com August 2017 Spokane, WA 99204 11. P a 2214 N Dora Rd 509-251-6489 c y McConnell Spokane Valley,WA 99212 ( ) piavis(a7ygmail.com January 2019 12. Rachel Brandt 2414 W Euclid Ave 509-842-4644 rbrandt84@gmail.com Spokane, WA 99205 13. Liz McIntosh 1320 S Robie Ct 509-995-6313(c) imlilmacagmail.com January 2004 Spokane Valley, WA 99206 Corporate information v Legal Name DBA Address of Record Email Website 2426 N Discovery PI Spokane Valley Arts Council SVAC Spokane Valley,WA 99216 SpokaneValleyArts@yahoo.com SpokaneValleyArts.org m — s ... NATURAL STONE INSTITUTE • ... 2018 PINNACLE AWARDS OF EXCELLENCE ir eiork .• 1 •,.., _,„..: . . /, , / 1,111p6=,—, . .? ,.1: . ' '" I i 1 '.7 .!'''' ' -•.. .I Ihil • . • .• ,14,1 . ,..,- _ _17 - -111 l_ ' r _:. _ - _- i. . -•.• j•:;'-,,'•: . .7-r•-•-.•-•,-,--' 1,r^-7-7-1 . ;;••, ; % , ... ___! ---: 1 1 ,II, .• . . .1111S1111141/4' 44 i4 -•w••••••s•-.; ',_.-.1 , ' ' 16 .4w , r, l' - — ----• '--- -7.1- 1 •,..:- -;.... '," 4. . ' ,,,,, . ...,,t, , . . -. ., • 0 _ .. ,., ._. , 4 1S,., • -- ,:e,i--.k..- - - . — — •—_ , . . _ _ _ J.:um 1 t; — -.%. -• ,.... •‘,. . 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If ge Jo. t A.-., ....' - .........7 .c.,-..• , if k- -,.., —• •!'--..11.4 ni'.1 : i'"- 11. ;) #1 1 ,Il d .4' : 1 i ,A, „ j ; •',1" o 1 1141-'15,' ,..--- 1:r.''' - '77-,' .,',''N': - 1 .. 11.,,,,, )..),• . .......: , . .. . ___-- 1., ,IF 41111 : , •- r .641„..twat • , . 1 : - . .H• •• .. , . ...I. . sigta:::;e:;,&2...i:A1,414C ''S'A'-.;-"?':'•:.Z. . i 1/11 MARMO+MAC- IT't MAPEI GrcinCluartz. 0, ..... COLDSPRING'" NATURAL�'i • STONE N INSTITUTE 2018 GRAN D E PINNACLE AWARD OF EXCELLENCE 1 ki, 0 1 `1S . I\ t 11111111 illimpr . f ,.y i,I ' { i S-, GRANDE PINNACLE Award of Excellence OTHER & Son Liberty Lake, Washington ff PROJECT ■esigner/Fabricator/Sculptor TEAM MEMBERS ; , • -,- STONE SUPPLIERS Bonotti Stone Trading International Massimo Gallen]Scull-ore ,, STONE • • Blanco Carrara C marble JUROR'S COMMENT - "Never before in my 40 years in this / industry have l seen anything as T creative. Non-traditional choice- we have never chosen a piece of art for on award. This is the type of project that makes one ask `that was done In stone?'" , 'fE y , ,Y , , liki Alik tura Liberty Lake, Washington = ,. Carrara marble conjures thoughts of elegance,timelessness, ,, .,,: . and refined taste,begging to be caressed and admired.Aura •Is as much about the marble as It Is the spaces in between, r 1 ,i conveying a light and airy feel,a startling juxtaposition to what °`f one typically associates with heavy,rugged stone, •to rt '� :._, r The stone needed to be solid and dense enough to retain u' t ill,Y ,}r structural integrity when carved thinly with a lot of negative "` space,An eight cubic foot,half ton block of statuary grade I ' w F1 , Bianco Carrara C marble was sourced in Pietrasanta,Italy j '' and meticulously tested for any fissures.It would ultimately be �j � 'a reduced down to a mere eighty pounds,while retaining most of 44 �� the original volume,Inside this framework is a continuous band, • �i' ''•l ! s weaving in and out of itself,playing with light and shadow among suggestively feminine curves.The luminous nature of , • the stone allows light to penetrate the thin edges producing a glowing halo effect,hence the title of the sculpture,Aura. i -;.. The sixteen month execution of this work began as a small metal - - _ ribbon bent Into a pleasing,asymmetrical shape,capable of -- — being displayed and viewed from multiple perspectives,with no defined"base,"Utilizing modern technology,this metal prototype .1 was digitally scanned and refined within a 3D computer modeling program,and eventually 3D printed to scale In plastic,An Old- World measuring device,the Macchina di Punta,was employed to mark specific points on the model that were transferred to the block,allowing the shape to be copied Into the marble by hand,in the tradition of the Old Masters.Hammer and chisel d methods eventually had to yield to hand-held,rotary abrasives, i•- T • as th40e piece became thinner and more fragile.The entire piece was meticulously hand sanded to achieve the deepest andL.Z. 1 -, 'LI" ,� _ t spectacular polished finish, , - _; { a a y • 0 ..., . NATURAL ,. :.:;.:,.. ' STONE INSTITUTE • • 2018 Natural Stone Craftsman of the Year 4 : , __ . _ .. i , (.44 , 4011 ..�- r w I r 47. , $ 1,, 4"i3 ie.,‘v I — ,,, . ... , f As . 111) I� 1 :,. r - 'M _ . I f I i'•ti rt el --. - ain.-----4' 1\. . 9 + 4 ( I, itorliAl.1.1‘0 ,,, 2018 NATURAL SroN) CRAFTS MA Joey Marcella OF THE YEAR Mario & Son Don't chase the money,chase your passion,is Joey Marcella's simple philosophy about the stone Industry. SPONSORED BY Further,he believes If you have Integrity,are true to your word,and are good at what you do,then the rewards will follow. That certainly seems to be the case for Joey,president of Mario&Son of Liberty Lake,Washington,who is the 2018 recipient of the Natural Stone institute's Craftsman of the Year award, Not only is Joey an outstanding fabricator when It comes to all things stone for the residential,commercial, POLYCOR and religious buildings sectors,he is also a brilliant sculptor of museum and collector quality stone objects /� that are in great demand In the state of Washington and beyond.He is as comfortable with a hammer CUSTV M� and chisel as he is at the helm of a multi-axis CNC machine, i . Joey started In the stone business as a teenager when he assisted his tile-setter father on jobs—and even- tually Joined him in the business operated out of the family garage.When their company saw the demand for natural stone in the kitchen begin to boom,they expanded Into countertops.In 2007,the company built a brand new facility with state-of-the art equipment and had grown to 45 employees,Two years later the recession hit and the tough times dictated scaling back. Today they are a much smaller company,but self-admittedly better run and more profitable.Joey recalls a time when their stone shop produced material for all aspects of the industry,but more recently began working with more cubic material producing alters for churches,fireplaces,and other wall features. "Stone carving came out of necessity,"Joey says. "It's something that,when we had certain projects, particularly within the church that we needed to complete,we weren't schooled,We just went for it."One of the great life lessons his father taught Joey is If you want to do something,Just go out and do it.That's how Joey got Into sculpting. -ray into the world of sculpting came at the suggestion of Joey's father-in-law,who was on the board drectors of the local Museum of Art and Culture,which held an annual art auction to raise money for the museum.He asked that Joey consider entering a piece in the Juried competition,which he did,and It was accepted and sold quickly.He has been sculpting and selling his work ever since,Most of Joey's work has been sold,with the exception of two pieces,including Aura,a 2018 Pinnacle Award winning project.Aura is on display in their Lake Liberty showroom, "You must be progressing as an individual,or as a business,or you'll get left behind in the stone industry," Joey said."Methods change,technologies change constontiy.Education is something we've pushed here at our company.It is something I believe in personally,"Joey has shared his knowledge and been a leader within the industry through years of his participation in workshops,lectures,and fabricator roundtobles. Looking forward,Joey plans to Immerse himself into the international art scene,and has even been invited to intern at the renowned Massimo Gallen)Studio in Pietrasanta,Italy where he and his wife hope to establish a part time residence. "Was the award created for Joey Marcella or was Joey Marcella created for this award? You have to come to the same conclusion as no other Individual better personifies what this award Is about than Joey. Working with chisels, drills, grinders, and sandpapers for months on end you wonder exactly what is going on in that head. How does he visualize what will be when looking at that huge hunk of glorious marble'?" Ron Hannah Cadenza Granite and Marble www,natura€stoneinstitute.org/awards 21 Joey Marcella leads a double life in the world of marble. Most notably, he is the President of Mario & Son, a natural stone fabricator in Liberty Lake Washington as well as the Executive Director of the Stone Fabricators Alliance to which he is a frequent lecturer at industry trade shows and events. He has been involved in the natural stone industry for over 30 years, and has been the recent recipient of the Natural Stone Institute's Craftsman of the Year award and Stone World magazine's Fabricator of the Year, a national publication to whom he is a regular column contributor. Joey travels the world extensively to source slab materials for the numerous residential and commercial customers the company services, as well as cubic and full block materials specialized for the architectural branch of the firm for liturgical and artist endeavors. This has led Joey into his "other" life as a self-taught sculptor. Two of his works have been documented on video and have had viral success across multiple online platforms. One of these works, Aura, received the prestigious Grande Pinnacle Award presented in Verona Italy in 2019. Joey has a standing invitation to intern at the acclaimed Massimo Galleni Scultore studio in Pietrasanta Italy, but with the demands of business locally, has yet to find enough time to commit to such an opportunity. In the meantime, Joey's company has invested in significant multi-axis block working machinery to compete with the most advanced firms in the world. The synergy of this technology combined with Joey's sculpting abilities will be displayed together in an ambitious new life-size artwork in Italian Carrara and Grigio Carnico marble, commissioned by the Spokane Valley Arts Council to be unveiled late 2022. Y r d IIII, _ f.=. r r ,„hi .-"..,• ,) . I a _ ik MARLO & SOFT , .4--.1:1-0.-.1*4' , .4,/,,p. . t..., -iihr, r, . :,,,,,,, ciir ... __. . . ."--,_--1K .,,,_ , ,! _,,,iir'',Lig ,s-lik-!,,-. ..., 4,-fd: ...,.''',.,' :'--"- 1 I" `' . . i, 1 ilik , Ilk MARI .0_ ; SON ---- -- - - a 11. y Tf � , /4��j, ,,,it - � r .- if r It i _ MARIO & SON i 11 *-'`j{it „t . ...• • I . -11•r -1- r .171Pir 't 1. . I J. •, . I • 110 INNOVATIVE SOLUTIONS FOR THE BUILT ENVIRONMENT Refine your skills and increase your knowledge by exploring new ways to solve issues facing the AEC industry today. I 1 4. - , „ . ,,,, ,., —� EDUCATION NETWORKING EXPO ' \ 4� �1 j 8ilk � + it�,, CONSTRUCT offers the opportunity to network with )1; peers from all disciplines,share best practices, :I ,,,.....,,, Ili explore innovative projects, and Learn the latest in commercial construction design and processes. 4 Join us for three days packed with: • Education: Select from 50+ sessions featuring I till -4'�/r 18+ hours of CEU's- including AIA LUs/HSW, GBCI, BOMI, NARI, RCI and/or ICC N • Exhibits: Explore the Latest in products,services, and technology from top companies 1M • Expo Hall Learning: Experience live product demos, attend accredited educational sessions, and participate in hands-on workshops • Networking: Forge new relationships and connect with others that face similar challenges, and participate in small group discussions in the new Coffee Talk Lounge I • Social Events: Mix and mingle with peers at the CONSTRUCT Welcome Reception,CSI Night Out, and other events ` , °ellCONSTRUCT AEC EDUCATION & EXPO Official Show Partners; ARCHITECT ('5� specifier UCATION: October 9-11, 2019 HIBITS: October 10-11 , 2019 ional Harbor, MD, USA Learn more about CONSTRUCT at lord National Resort & Convention Center www.constructshow.com/BuildingStone A sculpted marble masterpiece "Aura," a brilliant continuous ribbon of Italian white marble, is the result of meticulous planning, creativity and skilled craftsmanship BY JENNIFER RICHINELLI I is hard to imagine that a solid block commissioned fine art sculpture began most refined and precious quality of of Blanco Carrara C marble weighing long before the actual sculpting. "I had Carrara marble, was meticulously tested 1,200 pounds was transformed into sourced a nice statuary-grade block for any fissures by soaking it in water to a refined 80-pound piece of art. But from one of my previous trips to Carrara, see if any moisture lingered behind in that's exactly what Joey Marcella of figuring this piece would have the vol- micro-cracks as it dried. An auditory Mario & Son in Liberty Lake, WA, did. ume of about a two-foot cube," ex- test followed by gently striking the block Dedicating to months to his craft, plained Marcella, adding the block was with a mallet and listening to the reso- Marcella methodically carved and sourced In Pletrasanta, Italy. "The stone nance, This was a perfect specimen in sculpted the solid marble block into his needed to be solid and dense enough all regards, and soon began Its journey latest creation, "Aura." to retain structural integrity when carved across the Atlantic to be transformed." I Inspired by the attributes of elegance, thinly with alot of negative space. The The execution of this work began as a timelessness and refined taste, the self- chosen block of Blanco Carrara C, the small metal ribbon that Marcella bent Building Stone Magazine— SPRING 2019 I 7' • ;`` L�r te w e'} w 114 i s f , i r } ,r likk 1 and twisted Into a pleasing asymmetrical shape-capable of being displayed and -,+ '* i viewed from multiple perspectives with a� no defined "base." "I spent a surprisingly \' , great deal of time getting it just right—a • .. lot of effort for something so seemingly ' random," he said. "Once I was pleased ' •r • �'" with the design, I had it scanned into a "� - 3D software program where it could be F,,yam.,}..' 4 \ �r� " r ; manipulated and refined further. After- ....,. 7,0414.1.rir` ." . wards, the finished digital file was used ' .'• a Y' 9 `'�' '' ' R to create a full-size 3D printed model in i .,,,.1, ' . ' plastic that would be the reference for ", sculpting it In marble." s -iii, According to Marcella, he relied on - ,2 , an "Old World" measuring device, the Macchina di Punta, to mark specific points on the model that were trans- 7'1e: ferred to the block, allowing the shape ,,, to be copied into the marble by hand, in ' 1 ' tradition of the "Old Masters." "This was . a complicated piece," he said, "More so r than my previous work, `Mantis,' which : litwas just over three cubic feet of mate- rial, with a more forgiving freeform-style ,4 shape. In contrast, Aura is eight cubic `„% feet, more geometrically precise and - difficult to get carving tools Into." The sculptor explained that after saw- Ing and breaking away the excess ma- t )Air terial, the measuring device was used to - _ _ ,,: define a series of reference points on the model that were visually transferred into _ the block. "It helped me to 'see' my way a _ '" Into the marble, without the usual guess ad.- work," he said. "Months of chisel work _ ,, It Nil were needed to rough out the block, ~ Nipt • eventually turning to less percussive methods like abrasive discs and rotary bits to remove material with less shock to T the structure. V__ "The piece was often full of drilled Aura,"is the latest piece of work from Joey Marcella of Marla&Son in Liberty Lake,WA.The concept for the sculpture rew from a small metal ribbon that Marcella bent and twisted into a pleasing asymmetrical shape,which could be 'points,' along with various temporary isplayed and viewed from multiple perspectives with no defined"base." 0 i SPRING 2019 —Building Stone Magazine ,l • -IT • Ili Starting with 60-grit sandpaper,Marcella ended using a very fine 2000-grit wet sanding,after which a vigorous buffing application of aluminum oxide and oxalic acid provided the final polish. "If done well(which it was),the end result will be polished so high and deep that It actually appears to be wet(which it does),"he said.Aura Is as much about the marble,as it is the spaces In between,according to Marcella."The end result needed to convey a Ilpht and airy feel-a startling Juxtaposition to what one typically associates with heavy rugged stone,"he explained. TROW & HOLDEN COMPANY i FINE STONEWORKING TOOLS " t. ; " ,,f,J,-ss.Designing Legacy.Since 1992. !f: 'a+ i Ireland Park r� F, ,, Toronto,ON,Canada NEW _ Jonathan M.Kearns NEW y - - Thin Stone Veneer Set ti �` � r ' J ` Achieve a snore refined hand-cut finish when trimming -. 0 =krif -- .' , thin stone veneer with Trow&Holden's Thin Stone -•. . "" ' •. '.1K Veneer tools—all while reducing the reliance on dusty =ma. • and dangerous saws and grinders.Set includes: _., " � ds' t, • 12 lb.Thin Stone Veneer Hardie with 4"hardened "' steel stonecutting blade,coated in Safety Orange �� :t 1- ' TiE't . for increased job site visibility { ik--- -r N'i;" ., • • 2 lb,Thin Stone Veneer Trimming Hammer with 1-1/4"carbide trimming blade and beveled es " i striking face __ • 1-1/4" Carbide Mason's Chipper with 3/4"stock - for cleaning up edges and making final adjustments -. 'A great value at 4 picco-engineering.com PICCO 1-800-451-4349 • www.trowandholden.com 1-888-772-0773 ENGINEERING MADE TO LAST SINCE 1890 IN RARRE, VERMONT USA Building Stone Magazine— SPRING 2019 i 81 _ support blocks that were glued in a needed," Marcella went on to say. "Th( sculpture could not be moved, as it wa I ; p • • set to an exact position In relation to th( i ,�' •• model, There was a top support on th( sculpture, which held the measuring de fI • ,,, vice. This was removed eventually, an( ; ' once It had been, I was on my own - / 1 1 4',, free to turn the sculpture over to finis! • * ,+,,- :''�"•.• the remainder by eye." Marcella explained that the next stag( of the process was the use of varlou .. files, rasps and rifflers to refine the chap( _ — leading to an exorbitant amount c A r sanding to achieve the final finish. .11 started with 60-grit sandpaper, goin(- through the various finer grits, evontu • tally ending with a very fine 2000-grit we sanding, after which a vigorous buffin(, r _ application of aluminum oxide and ox An"Old World"measuring device called the Macchina di Punta assisted in marking specific points on the model that were alic acid provides the final polish," h( transferred to the block,which allowed the shape to be copied into the marble by hand. said, "If done well (which it was), th( - , end result will be polished so high an( _ deep that it actually appears to be we (which It does)." 0 1 Aura is as much about the marble, a 01`yat It is the spaces in between, accordin4 II. '. to Marcella. "The end result neede( _ to convey a light and airy feel -- a star • - • tling Juxtaposition to what one typical) associates with heavy rugged stone, he explained. "Achieving this concep IN i would ultimately reduce the over hall ton raw block of marble down to ( mere 80 pounds, while retaining mos of the original volume, Inside this frame A work Is a continuous band, weaving II and out of Itself, playing with light an( - • shadow among suggestively feminin( 411kM curves. From early on, the working tits( of the piece was simply referred to a iis,, - . • L'I r- the 'ribbon.' It wasn't until near comple •. - - tlon, when I observed sunlight glowinc # through the narrower edges creating ( halo effect that I finally settled on th( v name 'Aura.' Marcella sourced the 1,200-pound marble block on a trip to Pietrasanta,Italy."The stone needed to be solid and dense The sculpture, which received the 201 enough to retain structural Integrity when carved thinly with alot of negative space,"he said. Grande Pinnacle Award by the Naturc 82 I SPRING 2019 —Building Stane Magazine 1 lir I million views worldwide, hopefully giv- Ih ► a ing sculpture and the beauty of marble ti 4 I - , ` P a renewed interest to a new and diverse audience," ■ - , .,Aura., , Liberty Lake,WA Sculptor:Joey Marcella,Liberty Lake,WA Studio/Shop:Mario&Son,Inc., Liberty Lake,WA Marcella used a selection of files,rasps and Milers to refine the shape,followed by a tremendous amount of sanding to achieve the final finish. Stone Producer:Franco Caffani,Carrara,Italy (Canoloni quarry, Bianco Carrara C marble) Row Block Wholesaler:Massimo Galleni Scultore, Stone Institute, will be sold either as a technology-driven youth," said Marcel- Pietrasonta, Italy piece of corporate art or In the interne- la, "As such, the entire carving process Raw Block Sales:Bonofli Stone Trading International, tional market catering to high-end de- of Aura was filmed in hopes of elevating Marina di Massa,Italy sign. Until then, it will temporarily reside and evolving the craft into a visual medi- Scanning&3D Printing Services:Across The Board on display in Mario &Son's showroom. um, seldom seen by the general public, Creations,Wynndel,BC Canada "Stone carving is becoming a for- The video has gone viral across multiple Specialty Tool Provider:Tabularasa SRL,Roma,Italy gotten skill, especially among today's social media platforms, approaching 40 HiliVillia 1 Tr Ysaw i„ �r e, i- . - I z.r.r7.3,,,,,,,t:;•: ) 444 ,..�i� —_ 'l r ., . ` w _ • ` , PHENIX MARBLE ___ COMPANY y ','% `: FINE BUILDING STONE FOR • ' :I tsk',. INTERIOR E EXTERIOR USE i` ,E!,.st Home of.historic Napoleon Gray Marble _ PHENIXMARELE.COM 14AIS,tEPPERSON AVENUE SUITE ISO SAMNIFIELU,MO658o6 t u �'Ae. 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Additional pages that;are attached to the application must be labeled with the::section.numberr and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: -.S(C)(9-k,,,.(k-k ( Phone5O V ),r:1 4-5 / OE-mail k yi VC�.f1R._ n.0 5 . 2 3vi,cL4L . Address: '"; c 1 ---I I 1 ic- c , cv Pb &y\ 1 `t'/?4 I City: 9 i v E \J L State '.Zip r 9 �if l Applicants are: Non-profit \K Public/Municipal Agency Must be a non-profit 501(c)(3)or 501(c)(6) or a public agency to be sldbred for funding. �] Contact Person (if different than applicant). `}Ste e s, Phone: 1- 9,,i _ii-crO Email c — ..a -O-V/^ Address L5 41'Q O City a96 V State t(j 11" Zip 912_64, Amount requested: iii-13 0- 0 0 Applicant's match: $ (Q 01 OCO • 00 Total project budget: 1031 ca 0 . 00 . Is this a new or continuing activity City of Spokane Valley Request for 2020 Grant Page 4 of 6 1 !aim 1 1 Smarr Museum, Big Vision! Organization name: Spokane Valley Heritage Museum Address: 12114 E Sprague Ave PO Box 141341 Spokane Valley WA 99206 Contact Name: Jayne Singleton,Director 509-922-4570 www.spokanevalleymuseum.com spokanevalleymuseumla)z nail.com IL History: The Spokane Valley Heritage Museum(SVHM) Board of Directors respectfully submits a request under the Economic Development category. SVHM plays a key role in camomile development, specifically the tourism and cultural enrichment components of a balanced approach to the vitality of a community. The museum has a demonstrated success record of 16+years. The museum is an established viable asset to the City of Spokane Valley, its residents, travelers,researchers and seekers of historic information. The Museum benefits the community directly by serving as a repository, a center of community identity, a resource for students and as a resource for historic research. Equally significant,the museum brings visitors to our community searching for a tourist attraction or looking for genealogy information. Heritage, Cultural and Genealogy seekers has been the fastest growing segment of travelers in the US. The Spokane Valley Heritage Museum is a 501 c 3 non-profit organization as recognized by the IRS. Mission Statement: "To collect,preserve, exhibit and sustain accessibility to the heritage and culture of the Spokane Valley for the inspiration and education of the community; and to share our heritage with visitors to our area in an engaging and interactive presentation" The SWIM was organized and established to create a museum and archives repository for the Spokane Valley and surrounding region. The museum preserves history and has provided access to history through exhibits,public history programs, history tours, oral histories, school field trips and group tours. The museum is housed in a unique landmark of our community and one of the few remaining historical buildings in the Spokane Valley. It is a fitting purpose for the building to house the heritage of our community. Preservation of; and access to our Spokane Valley heritage is our primary function. The Board of Directors,volunteers and citizens have achieved many goals and milestones in the 16 years the Museum has served the community. Their efforts have renovated, restored and preserved a historical building and created a searchable database of archival documents. An extraordinary cultural asset now exists in our community as a repository for the heritage of our community. Spokane Valley City government, citizens and businesses access the archives for information, maps, land records and photos. Milestones include: Hosted over 23,512 local and traveling visitors, 3 Smithsonian traveling exhibits, 356 group tours, 87 school field trips, archived over 6,500 records and preserved over 11,000 historic photos. The museum also serves as a visitor's bureau; directing tourists to lodging, dining and other attractions in our city. III. Protect Summary Historic Preservation/community identity The project consists of continuation of preserving and maintaining access to our historic records and sustaining the preservation of our community heritage. As we continue to transition the collection to a digitally preserved one,now more than ever, it is important to have the collection accessible online. The Museum remains relevant in this historic time of the Covid 19 pandemic. Research requests,photo orders, archives requests, requests for visitor information and digital work all continue. Additions to the collection are still being received from across the country. Project goals include continuing the digital archival preservation of archives records,maps, artifacts and photos using museum best practices and standards. The Spokane Valley Museum's value to this community, to the City of Spokane Valley, the traveling public and those who seek to discover the past cannot be overstated. The SVHM is a cultural asset which benefits economic development. The SVHM is a vital part of the economic development of this community. Examples include providing archival information on various properties that the City is focused on, making available archival photographs of the Spokane Valley to the SV Economic Development Dept,providing historical map information to construction projects, as well as being a center of community identity. Businesses looking to relocate will find an historic and cultural asset in the city's profile of amenities. Cities that value their heritage have a better sense of foundation and the direction they wish to grow. The historic images on display in City Hall as well as at numerous local businesses have contributed to our identity which fosters pride in this city. The SVHM shares our unique story with the traveling public. Travelers impact our economy by dining here, buying gas or shopping. The SVHM brings travelers into our city as evidenced by our guest log. The guest logs reflect visitors whose place of origin is outside the area. Since opening, the museum has been the welcome place for over 15,699 visitors from beyond city limits and state borders. The value of the museum functioning as a tourist attraction is substantial and impacts the city's image in a positive way. IV: Scope of Work Specifically, we are requesting funding assistance to continue to create digital access to; and preservation of the Museum's collection for the following: 1. Preservation of Archives, artifacts and the Museum's collection: Archives and preservation supplies are continually needed as our collection grows. An archives storage vault, climate controlled and fire rated, is required to protect and preserve the thousands of original documents, maps, films, oral histories and photographs that comprise the collection thus far, which contains thousands of archival records, 11,000 photos, the Spokane Valley Herald newspapers: 1920-2006,Irrigation maps and hundreds of other archival maps, oral histories, WA Territory Records, and artifacts. The museum software, Past Perfect,used to manage and catalog the collection,needs an upgrade to 5.0 for multi-user edition. All work is done by dedicated Volunteers. There is a real and present risk of losing a great deal of work already expended to digitally preserve the museum's collection, due to fire, water, and other natural damage, not to mention vandalism. A vault will deliver great peace-of-mind and security to continuing preservation efforts. 2. Equipment: Creating historic property surveys digitally,preserving historic sites digitally and recording history for digital platforms is vital in our changing world. The work requires technology.New up-to-date laptops, video and related peripheral equipment and software will ensure that the mission of preserving Valley history will continue. A large format roll scanner will enable volunteers to scan large maps and other oversized documents for digital preservation. The large-format scanner, once acquired, will continue to serve the museum as a revenue-generating asset for years to come, and become a resource to regional businesses and fellow researchers whose work requires large-format scans. The equipment will also be used to capture oral histories of recollections of the Valley's development. 3. Create a digital history of Spokane Valley: Creating a video of the cultural heritage of the Spokane Valley is a capacity building project. The video would create awareness of our identity, instill a connection to the community and foster pride in the Valley's unique story. Our history is the foundation of our future. Schools, students,researchers, visitors and residents will benefit from having the history of our City available in a digital format. The video would provide engaging opportunities to promote the City of Spokane Valley's heritage and culture in our rapidly changing environment. The City's Economic Development Dept could provide the DVD or other format, to potential businesses looking to locate in the City of Spokane Valley and as a revitalization tool or as a supplement to grant opportunities. We know of many local businesses who have included local history videos in their recruiting packages to future employees. A. Spokane Valley-specific video could likewise be used by Spokane Valley businesses as a recruiting tool for executive talent, which would pay dividends beyond measure to the businesses climate and financial/cultural future of our city. IV. Scope of work continued: The following questions were not addressed in the narrative of Scope of Work on the previous page; and are addressed below. c. The beginning date of the project is Jan 1, 2021 and the ending date of the project is Dec 31, 2021. d. The project is not a seasonal activity e. There are no weather-related constraints. V.Budget for funding request: 1. Archives Preservation & Access $15,000 2. Digital Equipment 7,500 3. Digital history video creation & production 21,000 Total Request $43,500 The SVHM leverages and matches grant fiends with volunteer and intern hours to accomplish all projects. VI.Metrics Evaluation measures and outcomes are based on: 1, Quantified results in preservation and access to the archival collection. 2. Records of requests for archival information. 3. Interns and volunteer production are a measure of the result of having necessary equipment to accomplish museum archival tasks. 4. The ability to appropriately store our archives collection to a greater capacity. 5. Distribution and comments on the Spokane Valley history DVD are a measure of the significance and value of our community's heritage. 6. Exit survey as guests leave is an accurate measure of success. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of,subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature �C- B-y (print or type name) Title: Date: 15 I, Q0 City of Spokane Valley Request for 2020 Grant Page 6 of 6 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0, EOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date: APR 2 2 2O08 D01 0602585 1"� 1'E �", 11U 17 05 30 89803 048 SPOKANE VALLEY HERITAGE MUSEUM Contact Person: PO BOX 141341 MICHAEL G HANSON Int 31127 SPOKANE VALLEY, WA 99214-1341 Contact Telephone Number: (877) 829-5500 Public Charity Status: 170(6)(1)(A)(vi) Dear Applicant: Our letter dated December, 2003, stated you would be exempt from Federal income tax under section 5D1(c)(3) of the Internal Revenue Code, and you would be treated as a public charity, rather than as a private foundation, during an advance ruling period. Based on the information you submitted, you are classified as a public charity under the Code section listed in the heading of this letter. Since your exempt status was not under consideration, you continue to be classified as an organization exempt from Federal income tax under section 501(c)(3) of the Code. Publication 557, Tax-Exempt Status for Your organization, provides detailed information about your rights and responsibilities as an exempt organization. You may request a copy by calling the toll-free number for forms, (B00) 829-3676. Information is also available on our Internet Web Site at www.irs.gov. If you have general questions about exempt organizations, please call our toll-free number shown in the heading. Please keep this letter in your permanent records. sincerely yours, Robert Choi Director, Exempt Organizations Rulings and Agreements Letter 1050 (DO/CG) 2020 Proposed Budget Spokane Valley Heritage Museum Projected Operating Revenue Jan -Dec Notes Entry donation 10,000.00 Estimated Corporate Membership 7,500.00 Estimated Individual Membership 7,000.00 Estimated Heritage Programs/Auctions - 13,200.00 Estimated General Contributions _ 5,000.00 Historical Photo Sales/Gift Shop 3.00 Estimated _ Grants 25,000.00 Estimated Misc revenue/sponsorship 3,500.00 Estimated Book Store 1,020.00 Estimated 72,223.00 Total Projected Revenue 78,820.00 Estimated Projected Operating Expense Exhibits 1,600.00 Sports Exhibit,Valley View,Apollo 11 Program Expense 1,000.00 Estimated Fundraising Expense 1,500.00 _ Marketing&Advertlsing 25,000.00 Archives&Library 400.00 Book Store 400.00 Personnel 27,500.00 Alarm 336.00 Licenses&Permits 300.00 Insurance-Liability D&O 2,744.00 Office Expense_ 2,000.00 Meeting expense _ 450.00 Postage 470.00 Property Tax 580.00 Printing/Reproduction Costs 600.00 Professional Assoc. Dues/Subscriptions 250.00 Inside bldg repairs/maintenance etc 3,000.00 Staff Development/Training 500.00 Volunteer recognition(bdays, plaques,xmas 500.00 Supplies-Office 750.00 Building Repairs/Maintenance/Warehouse _ 3,000.00 Supplies-Museum Kitchen _ 300.00 Telephone/Internet 1,200.00 Travel 500.00 Utilities/Sewer/Heat/Elect/Water 3,240.00 Historic Map repro costs 300.00 Photo Sales expense - 400.00 paper/ink Total Projected Expense 78,820.00 2nd draft 7.25.19 Budget numbers are based on actual costs where possible otherwise they are estimated. 2020 Proposed Budget Spokane Valley Heritage Museum Preliminary Budget SVHM Budget numbers are based on actual costs where possible otherwise they are estimated. • Aft, r g mat Mall *1 111 r . lilt n August 1, 2020 Due to the Covid 19 Pandemic,the Board of Directors has not had an in-person meeting since February 2020. Email communication with the Board was sent to inquire as to the Board's decision on applying for the Outside Agency 2021 Grant from the City of Spokane Valley. The decision to apply was unanimous. VORTVN \Ol Spokane 'Valley /912 2lert Page c_. ' uSeum Spokane Valley Heritage Museum Board of Directors 2019 -2020 Board Chair Bill Phillips Vice Chair Nathan Riley Treasurer Nancy Pulham Secretary Jaime McLeod Member Barry Conklin Member Cindy Lundberg Member Tom McArthur Member Bill Crawford Member Jeff Danner Member Carol Anderson Member Larry Lenz Member Marilyn Miller Member Bert Porter Member Jerry Anderson Member Janie Gottschalk Member Marilyn McCall Member Will Mellick Member Byran Jepperson Staff: Jayne Singleton, Director, Grant Writer, Valley Historian Maintenance: Josh Brisson 6°- `/ CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Spokane Valley Partners / Calvin Coblentz, CEO Phone: 509-927-1153 ext. 13 E-mail ceo@svpart.org Address: 10814 E. Broadway Ave. City: Spokane Valley State WA Zip 99206 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): same Phone: 907-347-1708 (Cal's cell) E-mail Address City State Zip Amount requested: $ 70,000 Applicant's match: _$ $4,003,998 Total project budget: $4,073,998 (2020 expense budget, 2021 should be similar) Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2020 Grant Page 4 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) C �. (print or type name) Calvin B. Coblentz Title: Chief Executive Officer Date: August 6, 2020 City of Spokane Valley Request for 2020 Grant Page 6 of 6 Addendum to: City of Spokane Valley, 2021 Application for Economic Development and Social Services Grant II. History Mission Statement:To prevent hunger and poverty alongside great community partners. Spokane Valley Partners is a 501(c)(3) nonprofit public charity; our Federal Tax Identification Number is 91-1478830. Our food bank serves 10,000 households annually delivering 2 million pounds of food. Proudly, we rescue 400,000 pounds from grocers and restaurants.Additionally, over 120,000 pounds of food are distributed to 22 Spokane Valley schools to provide weekend food for 750 homeless/extreme low-income students and providing classroom "thinking" snacks. Other major programs include the largest regional clothing bank, career clothing bank, Inland NW Diaper Bank, emergency assistance funds, seniors in need funds, protective payee funds management, and life skills classes.All these programs are delivered while incurring 5.5 percent administrative and fundraising costs. For every dollar spent, 94.5 cents go directly to programs and services. Stewardship is our top priority. Our annual independent audit reports reflect the great efforts demonstrated by our leadership to ensure that SVP's operation is transparent and above reproach. Spokane Valley Partners is a unique nonprofit. Unlike many organizations that are founded by an individual with a passion for something, this nonprofit was established by the Spokane Valley community to serve our region. The vision for Spokane Valley Partners began in 1951 when ten Valley churches collaborated to provide joint programs for those in need. Over the next four decades this group built a network of collaboration that included the sectors of faith, business, government, civil groups, schools, and private citizens. In 1990 the community founded Spokane Valley Partners as an independent nonprofit, then called Spokane Valley Center. Since then it has grown to become the second largest food bank in Spokane County serving the entire eastern portion of Spokane County from the Spokane city limits to the Idaho state border, in coordination with 2nd Harvest, Northwest Harvest and many other organizations. Spokane Valley Partners has a 33,000 square foot facility that is truly "one stop shopping" for those seeking help.Tenants on the SVP campus currently include: SNAP (Energy Assistance & Housing Asst.), YWCA (Domestic Violence Program), Catholic Charities (Housing Assist.), SIDS Alliance (Infant Safety Education) and Valleyfest (Headquarters).The Ignite Community Theater is departing our building this October and we are reorganizing space in order to include additional diverse social service partnerships to our Valley hub. We allow many other organizations to work beside us within our facility on any given day, helping to connect their resources to Valley residents. 111. Project Summary We are requesting a $70,000 commitment from the City of Spokane Valley to help us provide vital resources to the citizens of Spokane Valley. Our 2019 audited financial report showed an overall revenue of$3,736,710 ($591,380 cash revenue &$3,145,330 in-kind donations). Our expense budget for 2020 is$4,073,998; we expect 2021 to be similar. If the City of Spokane Valley fulfills the entire amount of this request it will represent 1.72%of our overall projected 2021 expense budget. Our many faithful partners help fund individual programs; however, there is a critical need to offset the cost of operating facilities, equipment, and support systems. City funds will be used specifically for those 1 purposes, which will enable us to provide quality solutions to the citizens of the City of Spokane Valley who fall within poverty thresholds and are experiencing crisis. IV. Scope of Work Requesting$70,000 in general operating support for the fiscal year of 2021 (January--December). The leadership team at Spokane Valley Partners views our organization as a resource that belongs to the community to serve the community. We are resolved to a philosophy that strives to fulfill our niche in concert with government, faith communities, and other nonprofit organizations, each doing their appropriate part to provide solutions, rather than striving to compete with other organizations. Our largest role is to ensure that no one in our valley goes hungry. However, with help from our supporters and in collaboration with our likeminded partners we have become the central safety net for families within the Spokane Valley. We are currently still in the center of the COVID-19 battle, working hard to support families that have been impacted by the economic results of the pandemic. We expect 2021 to be an unstable time for many of our Valley residents. Even as the economy begins to rebound, many families are just one event away from losing their home or having to choose between feeding their family or paying their rent. When Spokane Valley Partners is asked to meet a need, we don't fret over inventory or levels of community support. We say yes to the need and provide food, clothing or whatever else we can provide to help a family continue working toward self-sufficiency. Many of the families in need that we encounter are working hard to support their household but still fall short when something unexpected happens. The resources provided by Spokane Valley Partners help a struggling family have the breathing room to withstand trouble while continuing to take steps toward more security. Our resources prevent so many families from becoming homeless. We are an "emergency" food bank, available when families need it. We constantly encourage self- reliance to those who can work, and we support their efforts as they move toward employment or better employment. We do this through robust referrals,job related necessities such as business clothing, work boots, specialty items or equipment. We also provide cooking classes, financial security classes, and resource transitional programs in our area that ensure the success of the individual. Two-thirds of those we serve are children or elderly, unable to improve their situation; we will always be here to support them. Our programs provide crucial help to seniors on fixed incomes. In addition to the opportunity to visit our food and clothing banks, our Food Express program delivers groceries to 150 shut in senior households monthly. Additionally, we can help with other needs such as prescription costs, home projects, and utility emergencies.Through the COVID season we have expanded our delivery system, on our own and in partnership with agencies such as Greater Spokane Meals on Wheels and the public-school districts. Many children are trapped in poverty of no fault of their own. We believe that the way to break that cycle of poverty is to help them change their stars by helping them succeed in school.That is why we work so closely with our Valley school districts to drive hunger out of the schools. Children in poverty can receive breakfast and lunch for free at school, but on weekends they often go without. The schools report to us that those children suffering food insecurity on weekends are ineffective in school until about Wednesday. Our Food for Thought program has virtually eliminated this barrier. We provide weekend meals to ANY child who needs it. Last school year we provided well over 120,000 pounds of 2 food to 22 schools. We never turn down a new request from a school to add more students who truly need food. Last year there were over 800 children in Valley schools identified as homeless. We provided food to 750 of them and our partner, 2nd Harvest, provided the rest.This spring during the outset of the COVID pandemic, our program was completely reinvented to cooperate with the school transportation system to deliver our food bags to the doorsteps of the students. With schools opening virtual only this fall, we anticipate this same robust operation in order to supply the necessary food to the students. There are many other resources and programs Spokane Valley Partners provide to the citizens of Spokane Valley. Please review our attached brochure and annual report to see the full community impact of our programs. V. Budget (See attached 2020 Budget) All funds from this grant will be used to reimburse general operating expenses for facilities, equipment, administration, and support systems to enable successful execution of program objectives. No city funds will be used to fund capital assets or salaries. VI. Metrics The goal of the funds received from the City of Spokane Valley in 2021 is to cover some of our general operating costs.That will allow us to provide more program resources with the funds received from individual donors. Additionally, we have more grant writing success with foundations to cover program expenses, but it is difficult to find funding for operational expenses. Having our primary municipality help us with these operational expenses makes us more successful in other fundraising for programs. We hope to increase the commitment from the City of Spokane Valley to $70,000, which will allow us to meet new identified critical community needs. Last year the City of Spokane Valley dedicated $39,780 toward Spokane Valley Partners. We made up the difference by writing other general grants and directing private donations toward general operating costs.Your full support is critical to help us maintain sustainable programs and step up to meet new challenges. Spokane Valley Partners uses a unified database system to collect information on all our program deliverables and recipients.This allows us to track exactly where recipients live and the demographics of each household. Although we serve clients throughout the eastern portion of Spokane County, 93-94% live within the City of Spokane Valley zip codes.The exception to that is our diaper bank, which delivers over 12,000 diapers per month throughout five counties. Overhead for the diaper bank is covered through fundraising primarily outside of Spokane Valley. We have received laudatory comments from our independent financial auditors for the improvements made in our bookkeeping and accounting procedures.We have also brought the CFO for STCU, Lindsey Myhre, onto our board to serve first as treasurer and now as our president; Lindsey still serves on the finance committee to oversee our accounting system.She is beginning her fifth year of service at SVP. We also brought Johanna Heller onto our board to serve as Treasurer.Johanna is clinic administrator at CHAS Health Valley and has a robust accounting background. We are extremely confident in our ability to provide detailed reporting, with receipts for every dollar spent of City funding we receive. We would anticipate spending those funds within the first three quarters of 2021 and have our accounting reporting completed and to the City by the beginning of the fourth quarter. 3 Summary Spokane Valley Partners is your safety net for Valley residents. Considering the current health and economic crisis, our agency has mostly been upheld by CARES Act and COVID relief funding. Federal support has allowed us to increase our services during this state of emergency, while experiencing a drop in revenues from usual sources. Our projection for 2021 is that federal funding will wane and unless the economy has a significant rebound, our support from individuals, churches, and businesses will also be in jeopardy. Perhaps more than ever before,we need support from the City of Spokane Valley for this next year of service! We have recently been challenged to find new answers to unmet social needs within the Spokane Valley. Challenges such as homelessness, the lack of emergency shelters, transportation and other resources for homeless teens have become increasingly urgent. Enthusiastically, we are currently in discussions with Family Promise about the potential to establish an emergency shelter within our facility either for families in general or more specifically for families with newborns. SVP anticipates an expanded role in addressing these areas. We want the City Council to know that we are willing to be your partner to assess the most critical needs and to work together to create strategic solutions that align with the philosophy and lifestyle of the Spokane Valley and its constituents. The leadership team at Spokane Valley Partners wants to extend a sincere thank you to our city council for the longstanding partnering relationship. We hope you will agree to provide full support of our request and can recognize the strength of our organization and the value it provides to your constituents. We are here to serve and cannot do it without a strong allegiance from our city leaders. Your full support of our request goes a long way to establish credibility as we leverage our position within the community to garner additional support from community groups, foundations, and corporations both inside and outside of the Spokane Valley. We know you have limited funds to apply toward these social issues; thank you for considering allocating some of them to the work that we do at Spokane Valley Partners. VII.Attachments • Washington State Articles of Incorporation • IRS Determination Letter • 2020 Approved Budget • Board resolution authorizing CEO to submit grants • Board of Directors & Principal Staff List • Spokane Valley Partners Brochure • Spokane Valley Partners 2019 Annual Report 4 Issue Date 5/22/2020 Cart#:0000028535 Non Profit Insurance Program CERTIFICATE OF COVERAGE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONVERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,THIS CERTIFICATE OF COVERAGE DOES NOT CONSTITUE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the pollcy(ies)must be endorsed.If SUBROGRATION IS WAIVED,subject to the terms and conditions of the policy,certain coverage may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER I COMPANIES AFFORDING COVERAGE Clear Risk Solutions GENERAL LIABILITY 451 Diamond Drive American Alternative Insurance Corporation,et al. Ephrata,WA 98823 AUTOMOBILE LIABILITY American Alternative Insurance Corporation,et al. INSURED PROPERTY American Alternative Insurance Corporation,et al. Spokane Valley Partners 10814 East Broadway MISCELLANEOUS PROFESSIONAL LIABILITY Princeton Excess and Surplus Lines Insurance Company Spokane Valley,WA 99206 COVERAGES THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE COVERAGE PERIOD INDICATED, NOT WITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF INSURANCE POLICY NUMBER POLICY EFF POLICY EXP DESCRIPTION LIMITS DATE DATE GENERAL LIABILITY COMMERCIAL GENERAL LIABILITY N1-A2-RL-0000013-10 6/01/2020 6/01/2021 PER OCCURRENCE $5,000,000 OCCURRENCE FORM PER MEMBER AGGREGATE $10,000,000 INCLUDES STOP GAP PRODUCT-COMP/OP $5,000,000 PERSONAL&ADV.INJURY $5,000,000 (LIABILITY iS SUBJECT TO A$100,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $50,000,000 AUTOMOBILE LIABILITY ANY AUTO N1-A2-RL-0000013-10 6/01/2020 6/01/2021 COMBINED SINGLE LIMIT $5,000,000 (LIABILITY IS SUBJECT TO A$100,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE PROPERTY N1-A2-RL-0000013-10 6/01/2020 6/01/2021 ALL RISK PER OCC EXCL EQ&FL $75,000,000 EARTHQUAKE PER OCC Excluded FLOOD PER OCC Excluded (PROPERTY IS SUBJECT TO A$100,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE NONE MISCELLANEOUS PROFESSIONAL LIABILITY N1-A3-RL-0000060-10 6/01/2020 6/01/2021 PER CLAIM $5,000,000 (LIABILITY IS SUBJECT TO A$100,000 SIR PAYABLE FROM PROGRAM FUNDS) ANNUAL POOL AGGREGATE $40,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES/SPECIAL ITEMS Regarding Outside Agency Grant Agreement with the City of Spokane Valley.The City of Spokane Valley is named asAdditional Insured regarding this grant agreement only and is subject to policy terms,conditions,and exclusions.NPIPis primary and non-contributory.Additional Insured endorsement is attached. CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CERTIFICATE HOLDER AUTHORIZED REPRESENTATIVE City of Spokane Valley �) 10210E Sprague Ave / y,�!%_z Kent,WA 98032 3531000 • -'� sT.tr ' �!1� - i, • G I, Ralph Munro, Secretary of State of the State of Washington and custodian of its seal, hereby issue this CERTIFICATE OF INCORPORATION to . • SPOKANE VALLEY CENTER • a Washington Non Prof:it corporation. Articles of Incorporation were . filed for record in this office on the date indicated.below: U.B.I. Number: 601 243 794 Date: April 11 , 1990 • g., .Z `2'6.} :1 1 k jl S tM --�rl .. fL- rf 1 - ' �' , ,�_=g F was`[ sr , '', " "& Given under my hand and the seal of the State of g ' � �4,01,46 , -Ai;�L x. Washington, at Olympia, the State Capitol t,3- ,„%t_ar---c ,-,,, - _•,=,v f_r P4 - \ C --:Th, _, . jf +. ,-r "64/ I HONAO ti, • s jr sg} r , tikes'' ,� , Ralph f+Cunro, Secretary of State S• A , ssrr,7 2-426380-8 . t — - . 6, 6 f cri FILED 410 ARTICLES OF INCORPORATION APR 1 1 1990 OF SECRETARY OF STATE • SATE OF WASFRPICION SPOKANE VALLEY CENTER This is to certify that the undersigned, being of legal age, for the purpose of forming a corporation under. the Washington Nonprofit Corporation Act, adopts the following Articles of Incorporation for such corporation: ARTICLE ONE NAME AND LOCATION' The name of 'the corporation shall be SPOKANE VALLEY CENTER, and its location shall be 11.922 E. First Avenue, Spokane, Washington 99206. ARTICLE TWO DURATION The period of duration of this nonprofit corporation shall be perpetual.mio ° . ARTICLE THREE ori, PURPOSE CLAUSE • The business and purpose of this corporation shall be to aid, help and assist in bringing comfort, support and. necessities of life to anyone in need of such help. To engage in .any lawful act or business for which corporations may be organized under the- Nonprofit Corporation Law of the State of Washington. . ARTICLE FOUR NONSTOCK CORPORATION _The corporation shall be nonstock, and no dividends or pecuniary profits shall be declared or paid to the members thereof . ARTICLE FIVE -DIRECTORS - The following named persons. shall constitute the initial board • Articles of Incorporation. . . .1 4 �. . ARTICLES OF AMENDMENT r a e�rfr E STAT,1 OF WASHfNGTON g c.+� 3l 57 ' SECRETARY OF=STATE, '; WASHINGTON p S NONPROFIT CORPORATION ; m rb {Fe1 Ormotts 24.43 Rt V4 C r-' x.J •Please PRINT or TYPE in black Ink- a r'rs r•+ • c. • ' •Sign,dale and return original AND ONE I Y to: FILET} - �� $24 a L"" SECRETARY OF STATVP`OL o 1 "a}sF-rcv eft AvArr.Aet�-$2n p e s?rriTTY E CORPORATIONS DIVISION ti-oLuoe r Aran Vnimi.FiiXPrmrre•IN aur..n Lurrfsis • 801 CAPITOL WAY SOUTH•PO BOX 402-4 SAM-REED. ON olfT6iOE uM eNveLoPe c OLYMPIA,WA 98604 0234 . r 6 •FAROR3CEUSEO1Y BE SURE TO INCLUDE FILING FEE.Chess 1VIARCII 12,2007 - should be made payable to'Secretary of State" FILtiO: f t • STATE OF WASHINGTON " . MP:R7A$11 Person to corrlaci abort this ftlnq Daytime Phone Number(with urea cede) Kenneth J. B::`iggs 1 (509) 927-1.153 Xis - AMENDMENT TO ARTICLES OF INCORPORATION • NAME OF CORPORATION.(As wrronb'y reseeded with the Or7fca of the Secretary of Stale) Spokane Valley' Community Center And Food Bank UBI NUMBER . CORPORATION NUMBER (ifknen AMENDMENTS TO ARTICLES OF INCORPORATION WERE ADOPTED ON • 601243794 2-426380-8 Date: 3/07/07' . • . EFFECTIVP DATE (Spar:fried effective data may beep 10 30 days AFTER receipt of the document by the Secretory of State) OF ARTICLES OF AMENDMENT . al Spectre Dale:..____3/07�07 • — 0 Upon Filing by the Secretary of State • - ADOPTION OF THE ARTICLES OF AMENDMENT (Pieria shear ONE of the tu7 ) • ❑ The amendment was adopted by a meeting of thernbera held on(specify date): .A quorum was , present at the meeting and the amendment received al least two-thtrde of the votes width members present or represented by - proxy were entitled to cast r . a The amendment was adopted by a consent in writing and signed by ell members entitled to vole. F - x K1 There are no members that hav voting rights, The amendment received a majority vote of the directors at a beard meeting held . g op(specify date); •3/07/.07 • • - • - • . • • u•- • a . AMENDMENTS TO THE ARTICLES OF INCORPORATION ARE AS FOLLOWS x • 11 necessary,Oath eddtionat arrrendrrrea(s orinformalcum.' .` • v. Effective March 7, 2007,, Spokane Valley Community • Center- And 'Good Bank corporate name will be: "Spokane Valley partners" -• • • • E. . . R • . O • . . SIGNATURI~OF OFFICER _ • - -77ils thee 1 hereby excerded under penalties of perjury,and is,to the best of m ct y knowledge,true end corre E th - u L.::oe", Richard Baird, President 3/07/07 . ' E Sipaabrre of Officer Printed Name tlafa 4 • r INFORMATION AND ASSISTANCE 7 360f753-7115 (TOO —360/7:53-1485) t IN 6' ,STATE of `GU.A,SHING'TON f r,� , o4k , �"�j vot { pit Atom:. I j 5ECRETART of STALL 5 I, RALPH MUNRO, Secretary of State of the State of Washington and custodian of its seal, I I hereby issue this 613 CERTIFICATE OF AMENDMENT I to E N SPOKANE VALLEY CENTER Z "B a Washington Non Profit corporation, Articles of Amendment were filed for record in El ethis office on the date indicated below, N. ii3II Changing name to SPOKANE VALLEY COMMUNITY CENTER E 1 E 1 2 6113 UBI Number: 601 243 794 Date: June 05, 2000 i El Ell la i • r t ,_4 _ r`,, . �t '`' hat w Given under my hand and the Seal of the State 1 W err . _ . f " il of Washington at Olympia, the State Capital it ' • E 1r,,.. [ Ralph Munro,secretrtr gf 80-8 rg avra Yior-si`cliYi` fzif it wm-- 'ai 1 i1'`[iraty��ll m-vmfr h `t rmrio h ll`��Y1f i{Yi`fliYl tra • • WI :,III.. STATE of. UASHINGTON SECRETARY of STATE t, Ralph Munro, Secretary of State of the State of Washington and custodian of Its seal, hereby Issue • this CERTIFICATE OF INCORPORATION . to • SPOICANE VALLEY CENTER • •a WashingtonNon Profit it corporation.Articles of Incorporation were filed for record In this office on the date Indicated below: • • U.R.I, Number. • . t;01 2 4 3 7 9 4 - Date: Apr i 1 11 , 1990 • • v.)-:',,,a,r,1%. iro,,,t,t1N•44:izi,. 1 , t,f ` .i,at f 4 ','', ��!► .r';a, Given under my handand the seal of the Sta#e of . � i , .. .,0•47- 014;4;.."A.s• ' , „s Washington, at Olympia, the State Capitol ti p- yyp .+.r '.). 46. i 1., ,-��iL��,ro`Tr ,ril�n �•f��' d}4•:r•1 sk��'�•,.i y,' ,�. P141111k...) '%.gpiii'.`,kof.,.i.4.;Is. :it&*.e `fir;++�s�s�R{i'•��+a� � Ralph Munro, Secretary of State .e ''' .Y .S. ,' .:r•l.':' • 8SF67 2--42G3B0-0 Internal Revenue Service Department of the Treasury P. O. Box 2508 Date: July 12, 2007 Cincinnati, OH 45201 Person to Contact: SPOKANE VALLEY PARTNERS Kathy Masters ID# 17-57024 PO BOX 141360 Customer Service Representative SPOKANE VLY WA 9921 Toll Free Telephone Number: 877-829-5500 Federal Identification Number: 91-1478830 Dear Sir or Madam: This is in response to your request of July 12,2007, regarding your organization's tax- exempt status. In June 1995 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records indicate that your organization is currently exempt under section 501(c)(3)of the Internal Revenue Code. Our records indicate that your organization is also classified as a public charity under sections 509(a)(1)and 170(b)(1)(A)(vi)of the Internal Revenue Code. Our records indicate that contributions to your organization are deductible under section 170 of the Code, and that you are qualified to receive tax deductible bequests,devises, transfers or gifts under section 2055, 2106 or 2522 of the Internal Revenue Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely, WALL 77(.. A6M-ItH Michele M. Sullivan, Oper. Mgr. Accounts Management Operations 1 -t w O M N �] 0 d 0 0 O 0 CO O 0 O 0 O `a 0 0 O 0 0 Q W f0 Os 0 0 0 0 0) O ry CO 0) n CC] CCO 4 4 4 N N 0 n0 06 O O Ib 0 CC O 0 O 0 0) CO 0 0 0 "" J U i'7 f 0 CL) O N N 0 N 0 O N N f W �' CO O CO `� N N O CL d0 n Or 0 CO tri d' Y) 4] �1' W N co0 ui W r PU CO N W CO CO Cs r O p of M� N N N r r r CO CO C). C CO CO- t8 O a O 0 0 O 0 0 O 4 CO 4 4 p 0 O 0 O 0 O N N 0 0 0 0 0 0 0 0 0 0 a a a p coO O Co Co N co 0 co IN N N N 0 CO C tO M 0 0 L.D. CD_ CC) N CO CD L.D. 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IT p O d E 000 > E N co V In 00 h CO r C 0 Co U G1 > E Cl M 4, N- CO Ca o 0. x 41 N d 0 (0 w O o o o a o o O U ('1 p C N !Il W 4 U O r0 q 1n C p >( 0 4 O CS V C 0 0 O 0 O 0 CC w 1V O 1A h (f) 1n C [J 8 - • O O Cl O O O O ffi • V !T D 0 0 O 0 00 C1 • 5 4n 41 41 0 W o f0 co a0 w c0 m m d m a n T. CO rn m rn m a1 a 0 a m ti O oO c 5•v I- c 0 y #o w F- I- m` (- m I- o a3 apN w '[ -C, � _ tL O n ~ OaO N F © C IVG) .0 0) V. -. rn O U Z 0 Z Z Spokane Valley G ca n �:9A1 j<7 �_ Partners et FAMILY SEAVHCES RESOLUTION TO AUTHORIZE CEO TO FUNDRAISE SPOKANE VALLEY PARTNERS BOARD OF DIRECTORS RESOLUTION NO. 2019-2-21 WHEREAS,the Board of Directors has determined it advantageous to the corporation, be it: RESOLVED, that the Corporation hereby authorizes the Chief Executive Officer and any future CEO,to prepare,present, and submit, either personally or through contract services, any funding grant or other revenue generating proposals to any federal, state, county, city, or private entity, that the CEO deems appropriate. BE IT FURTHER RESOLVED,that this Resolution shall be in full force and effect from February 21, 2019 until that time when the corporation revokes this authority through a passed resolution, or the corporation is legally dissolved. The undersigned hereby certifies that he is the duly elected and qualified Secretary and the custodian of the books and records and seal of SPOKANE VALLEY PARTNERS, a corporation duly formed pursuant to the laws of the state of Washington and that the foregoing is a true record of a resolution duly adopted at a meeting of the Board of Directors and that said meeting was held in accordance with state law and the Bylaws of the above-named Corporation on February 21, 2019, and that said resolution is now in full force and effect without modification or rescission. IN WITNESS WHEREOF, I have executed my name as Secretary of the above-named Corporation this 215` day of February, 2019. re �� Brian Singer Secretary, Spokane Valley Partners PO BOX 141360 SPOKANE VALLEY, WA 99214 (509) 927.1153 WWW.SVPART.ORG Spokane Valley Partners 2020 Board of Directors Board of Directors Lindsey Myhre, President Chief Financial Officer, STCU Nancy Nelson, Past President Owner, Humanix Johanna Heller,Treasurer Clinic Administrator, CHAS Health/Valley Brian Singer,Secretary VP Operations, Lydig Construction Reganne Bond Student Ambassador, University High School Pat Dockrey Retired Engineer/Business Owner Lisa Lee Community Project Coordinator,Avista Corporation Theresa Mouser Vice President, Banner Bank Dave Ross National Sales Director, Primerica Rebekah Ross Student Ambassador, Central Valley High School Pat Stretch Retired Social Services Manager,Spokane County Terrie VanderWegen Assistant Superintendent, Central Valley School District Principal Staff Calvin Coblentz Chief Executive Officer Angie Kelleher Director of Development and Communication Cheryl Thompson Food Bank Manager David Stone Programs Manager/Diaper Bank Manager Lizzie Riesenberg Office Manager/Bookkeeper JoAnne Stump Payee Program Manager Cora Yount Volunteer Coordinator/Diaper Bank Manager Jan Humphrey Diaper Bank Assistant WAYS s..... ENGAGE Multiplyi, _, Our Efforts "Strategic alliances bring our community Sponsorships & Donations together to solve poverty related problems. �,. 'i j� Spokaane Valley As a 501c3 public charity your donation is tax We're committed to assisting our partner � � + deductible to the extent you are eligible. You agencies in their efforts to elevate the poor. ` ~„ Partners ners can also sponsor one of our fundraising events Working together,nonprofits multiply their or get your employees and friends involved in outcomes for every dollar the community FOOD BAN K our peer-to-peer campaigns. invests in us.We believe in replacing competition and redundancy with & FAMILY SERVICES Recurring Donations collaborative efficiency." One of the best ways to support our ongoing -Cal Coblentz, CEO work is to set up automatically recurring donations through our website.Thank you!! N Host a Drive • Your company or group can host a drive to gather much needed resources such as food, 1y diapers, school supplies & clothing. Ask for ti • Spokane Valley } P PP g , - information! ,:; Partners Schedule a Tour . `_ _ Give us a call to schedule a tour of our 30,000 FOOD BANK A : square foot program facility. & FAMILY SERVICES 11 Donate Food Critical needs always include proteins, tuna, �g � peanut butter,fruits,and vegetables. OUR LOCATION: • Serving Spokane Sind' Donate Items 10814 E. Broadway Ave. We are in need of gently-used clothing, shoes, Spokane Valley, WA 99206 bedding, linens, diapers, small household appliances, kitchen items, and un-opened MAILING ADDRESS: personal care items. P.O. Box 141360 Donate Time Spokane Valley, WA 99214 Volunteers are the heart of our non-profit. We can accommodate the volunteering capacity and schedule of nearly anyone. 509.927.1153 OUR MISSION: to prevent hunger and poverty alongside Like Spokane Valley Partners www.svpart.org great community partners "Like"us on our Facebook page. UD R STORY ADDITIONAL PROC_..AMS 11711111- In 1951 the Spokane Valley Ministerial I491H1 Our Community Gardens Association established a collaborative - Provides training and either space in our interdenominational group to care for _ gardens or container gardening for their home. distressed families in need. By the 1960's Opportunity Presbyterian Church We pr d ette_ housed the clothing bank, Spokane Valley We provide baby layettes to more than 100 new mothers each year. United Methodist Church housed the food SVP PROGRAM i bank, and other churches supported the T Additional Programs mission. By 1990 Spokane Valley Partners(then Many other smaller or seasonal programs Spokane Valley Center) was established as an such as: Have a Heart valentines, children's nonprofit to oversee all of the Food Bank: Provides groceries to over 1,000 independent p families each month (700 tons annually), birthday gifts,Tree of Sharing, Coats 4 Kids charitable programs. Meals on Wheels was distribution site, and more. also birthed out of this alliance. Food for Thought: Provides weekend food for 450+ hungry students weekly(50 tons Since this humble beginning, Spokane Valley annually). Partners has become the primary safety net for the Valley and has programs that extend Food Express: Provides groceries to Void/ throughout 5 counties. Our partnerships 90+households in low-income senior r� cross every sector of the community. apartment complexes monthly. Thank you for supporting our mission.We rely Clothing Bank: Provides clothing to 900 upon grants, donations and sponsorships as - .-. families each month (40 tons annually). well as active participation in our fundraising events to finance all of these much-needed _ Humanix Career Clothing Bank: Provides resources. The backbone of our mission is professional clothing to job seekers and job conducted by our compassionate volunteers. training agencies. We receive well over 22,000+ volunteer hours ardanziitf + ) , 4111 inland NW Diaper Bank: Provides 100,000 each year,the equivalent of almost a dozen full D i a e : a n ' - diapers for struggling families annually. time employees.Thank You!! STCU Community Education Kitchen/ IF Classroom &Art Studio: Provides learning Spokane Valley Partners' newest program, environment to partnering organizations for Oa& COr tY oonr /14 Inland NW Diaper Bank, is the region's sole life skills classes&after school programs. diaper bank.Our diaper bank provides diapers, Spokane Valley Partners incurs less than 6% Emergency Assistance Program: administrative and fundraising costs annuall wipes, and infant clothing directly to dozens of Provides emergency help with utilities to y t agencies that work with needy babies. As a For every dollar raised, more than 94 cents go 400+families annually, directly into programs and services. Through member of the National Diaper Bank Network, we can buy diapers for'/4 retail.Every baby bum Protective Payee Program: Manages funds networking and collaboration, we're able to should be clean,dry and healthy! for 120+disabled individuals monthly. turn every$1 into$4-$5 dollars of service! —e 1■ A\ \UAI1 as 1 Y' UAL ,16. . , i REPURT ._ 2019 op, ,., • PORT . , r, •., .._ _ Sp ;; okan t ; Partrii FOODBA i , , .,, -... _ . , II & FAMILY SE ' 0 02 1 Annual Report 2019 ABOUT SPOKA\E VALLEY PARTNERS When local families, vulnerable youth, and impoverished elderly face significant obstacles Spokane Valley Partners is here to provide a safety net for those in need. With roots of compassion dating hack nearly 70 years, Spokane Valley Partners has grown to meet the needs of the community as the largest social services agency in Eastern Spokane County. MISSION Prevent hunger and poverty alongside great community partners. i, IF deo Imor.: ',it ''. it f' ilk MI ii #. T- ' A - ilk a t I IP lir Joilie__ .. aillt06.--- .' -t-4 ! f s%_ I ;e` ....b * 1 , r. 1 p . 0 moon/lip 4% 7 r Y q f , I x 03 I Annual Report. 2019 i l A LETTER flj flUR FUWJ BA\K FAMILY ,,, ` Dear Friends, Whir- AV ' _ I am reflecting upon our 2019 year while sitting in ; r iy 1 Phase Two of the COVID-19 Safe Start reopening plan. In the midst of COVID, as a nation we also Nip refocused our attention on the important issue of AHOY equality and justice for each and every life within * ; �... our communities, especially for people of color. The message of equality is near and dear to our hearts because the people that we champion are those who are the most marginalized. Although anyone can find 1 themselves in need, poverty does discriminate; minorities, abused and neglected children, and 6 single moms experience it disproportionally. 2020 has become a watershed year for our country. In light of this fact, I am extremely grateful for the support and partnership we received in 2019. Little did we know at the close of 2019 that we would be opening the door to such a pivotal and catastrophic year for our community. Thanks to all of you, we can celebrate together how you have positioned your safety net, Spokane Valley Partners, for such a time as this. I hope you enjoy this look back at the wonderful response that our community provided through Spokane Valley Partners in 2019. In the service of others, C. B C-j"..el Calvin 13, Coblentz Chief Executive Officer 04 I Annual Repoli 2019 IiIIJPE I A\iI IIFAL1Mi CHRISTINE DOUGLAS CLIENT, VOLUNTEER, DONOR AND RECEPTIONIST Long term physical, mental and sexual / i abuse put Christine in a very dark ;' ti � ° place. She experienced post-traumatic r - stress syndrome, alcohol dependency, ,`" f° and even contemplated suicide. � - +- _ Through inpatient treatment Christine r' ti found help. In need of food and #ti, j. 44� clothing she came to Spokane Valley rv' Partners and it was here that she I f,l�, ' *',,� found hope. "The food and clothing si.sil v 0 ' bank really carried our family 7: or;41 ,,��' �s ;. through,," said Christine, "For the first r:`4,TIS' . ,,k NA _N VI q�`�, ,/i time in my life, I felt safe somewhere." 1 1 ,,iifj� %� ,- r l She began volunteering in 2019 and ' '! .do$1/4 now works, part-time as Spokane Valley Partner's receptionist, helping others seeking hope. Her life experiences give Christine exceptional empathy for clients. "I have literally clawed my way out of poverty, and it was with the help of Spokane Valley Partners. Now I am gaining work experience and references. I want others to know there is light on the other side. I am living a beautiful life and I am living proof that it is possible. Spokane Valley Partners made the difference in getting here." al- ; frefy For the first time in my life, ' felt safe somewhere. 05 J Annual Report 20l9 Spokane Valley Partners 2019 HIGHLlUTrl L FOOD& FAMIL BANK Ahni gimp t,76 19,9U8 22,676 WEEKEND MEAL KITS PROVIDED INDIVIDUALS SERVED • TO STUDENTS EXPERIENCING THROUGH THE FOOD INSECURITY FOOD BANK 94 986 1.7 MILLION DIAPERS DISTRIBUTED POUNDS OF FOOD TO FAMILIES IN NEED DISTRIBUTED 1;;i1 3M80 S35,761 MEALS PROVIDED BY GREATER UTILITY ASSISTANCE - SPOKANE FOOD TRUCK PROVIDED TO ASSOCIATION TO HOMELESS TEENS NEIGHBORS IN NEED 06 I Annual Report 2019 SPliKANE VALLEY PART\ERS FY2019 Financial Summary Of the $3,736,710 in revenue, 13% was generated through cash donations, events and grants. An astonishing 84% was generated through in-kind sources. This reflects our credible community partnerships that allow us to execute this critical mission. While the majority of those in-kind donations support our food bank, 92,794 pounds of clothing as well as diapers were donated to support our other service lines. For our full financial report visit our website at www.svpart.org, SUPPORT AND REVENUE 2019 EXPENSES General Support $237,523 Some 2018 carryover revenue was expensed for 2019 programs. Fundraising $92,638 Grants $157,721 Fundraising In-kind donations $3,145,330 2.2% Management Protective payee fees $64,463 3.3 Interest income $299 Change in beneficial interest $3,753 Rental income $33,324 Other revenues $1,659 Total revenues and gains $3,736,710 $3,799,744 2019 FOOD SOURCES Purchases and Private Donations 5.2% Program Services Northwest Harvest 94.5% 23.6% Second Harvest 1,714,639 44.1% Pounds 5 5 0 2019 ADMINISTRATIVE Food Rescue EXPENSES 23% Food Drives 4.1% 07 I Annual Report 2019 9 IIA\OSUFIIUPE From sorting clothing to rescuing food and greeting clients each function is essential to our mission and operation. In one year, 450 volunteers contributed more than 19,000 hours of service to the Spokane Valley Partners. Without this tremendous contribution from dedicated individuals, businesses, schools and church groups our hungry neighbors would not receive the food they need. A I : ' 4Ir / ---7/ . , .. ..4 ' / ! _ . ifh . . 4 7 . .1, ' : . . ' _ , - --... \ I *%6"-'1.. / , ___, \ \ / / \ 0: I t kiiiiippo"--- " , . y i - I '-'-.. 2 1 r?:11 gra°m".111411.110 iair iiiii>opp•41144 -'14k, yie .44%..., I !, *1'44 .- I la .. ...,. . ..., iti„,,, , _ ,_ _____. 1,„ , _ . ......,, ..,. ...„, ifr of 08 I Annual Report 2019 2019 \IMO \ ittliiS We appreciate the gifts each volunteer brings and recognize these individuals and groups that come back time and again. We are stronger for their many contributions. 500+ HOURS SERVED Larry Barringer Sharon Scott David Smith Georgia Fry Christopher Verity Terry Powell Warren Beck Linda Moore 100-499 HOURS SERVED Lyubov Avdeyeva Desiree Forster Marylou Rose Marilyn Baxter Lisa Giegel Lidiya Rudenko Linda Bolster Donna Grogan Basil Russell Randall Bolster Robert Hacking Luella Seely Michele Booth Sandra Hacking Shellee Sheldon Mike Brown Sheila James Karla Sherry Martha Burdick Gayle Johnson Sharon Shook Marlene Calhoun Scott Jones Diana Shull Peggy Cantrell Janice Kienbaum Nikolay Stepanov Debris Christopher David Knapp Patrick Stretch Dianne Clark Ron Koep Steven Thiede Mary Coburn Jane Lindstrom Donald Toombs Nanette Cowan Jean Littleton Eunice Toombs Michelle Davies Geri Manz Faith VanBelle Jacquelyn Domine Joanne McCready Julie Verhage Claire Drayer Vunhsai Moua Pat Willer Annette Drennen Sara Neelands Paul Essex Carmen Peluso Rick Fielder Michele Robbins 09 I Annual Report 2019 HARVESTERS IJE HOPE Spokane Valley Partners relies on the generosity of its supporters and corporate partners to help fight hunger in our community. We would like to acknowledge the following donors who are dedicated to creating a more food-secure tomorrow. $10,000 & OVER $5,0o0--$9,999 Central Valley School District Avista Foundation City of Spokane Valley CHAS Health County of Spokane Dave's Bar and Grill Vicki Jorgens Greenstone Foundation Modern Electric Water Co. Innovia Foundation MultiCare IntelliTect Corporation ONE* Kaiser Aluminum Pawn 1 Rotary Club Of Spokane Valley $2 500-,$4,999 St. Joseph Catholic Church Advent Lutheran St. Mary Catholic Church Banner Bank John and Denise Schnagl Episcopal Church of the Resurrection STCU Humanix Women Helping Women Fund Giving Back Packs Liberty Lake Portal Opportunity Presbyterian Church Spokane Valley Sunrise Rotary Spokane Valley United Methodist Church Michael and Jennifer Garrison Stuber Valley Rotary Charitable Association ';tea % �.. i/ ' a _:f 10 I Annual Report 2019 PAIERS AGAINST 111 \GER Spokane Valley Partners relies on the generosity of our food donors to ensure that everyone in our community has the nutritious food they need, every day, Each year, over 95% of the food we distribute is donated to us. While most comes from our Partners Against Hunger, an important amount comes from in-kind champions hosting food drives. FOOD DONATIONS VALUED AT $100,000 & MORE Second Harvest Northwest Harvest FOOD DONATIONS VALUED AT $50,000-$99,999 Central Valley School District The Church of Jesus Christ of Latter-day Saints FOOD DONATIONS VALUED AT $25,000-$49,999 GSFTA Gives Back FOOD DONATIONS VALUED AT $10,000-$24,999 Rosauers Supermarkets 11 I Annual Report 2019 n LEADERSHIP Our board of directors bring expertise, compassion, and generosity to Spokane Valley Partners. We thank them for their service and leadership. LINDSEY MYHRE, BOARD PRESIDENT CFO, STCU JOHANNA HELLER, TREASURER Clinic Administrator, CHAS Health./Valley BRIAN SINGER, SECRETARY Vice President of Operations, Lydig Construction NANCY NELSON, FORMER PRESIDENT President, Humanix REGANNE BOND Student Member PAT DOCKREY Retired Engineer LISA LEE Community Project Coordinator, Avista THERESA MOUSER Vice President, Banner Bank DAVE ROSS National Sales Director, Primerica REBEKAH ROSS Student Member PAT STRETCH Retired Social Worker, Spokane County Housing and Community Development TERRIE VANDERWEGEN Assistant Superintendent, Central Valley School District f t E Ja, • ..._...;...47L) ..41 1 - .4. 410 , 1t41, 4 • M. ir_44 , . . 'j ; , , .. , ' i ; . el Oho. . ._ itt ,, li Preventing hunger and poverty alongside great • community partners, • r »� I "It OP • • � i I• r. ♦ • • ' s • • 411. • g' y _ Spokane Valley Partners FOOD BANK & FAMILY SERVICES www.svpart.org I 509.927.1153 10814 E Broadway Ave. Spokane Valley WA 99206 PO BOX 141360 Spokane Valley, WA 99214 e s� 5, A.& /L/r Spokane Valley Summer Theatre SUMMER August 1, 2020 City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue Spokane Valley, WA 99206 Dear Ms. Farr and City Council Members: Please accept the enclosed documents as Spokane Valley Summer Theatre's application for an Economic Development grant of$46,000 from The City of Spokane Valley. As organizations who are both dedicated to building community, we hope that we can continue our mutually beneficial relationship to promote performing arts and theatre education in the region. The arts are a cornerstone of any successful community! SVST is a professional not-for-profit summer theatre and acting conservatory serving the Pacific Inland Northwest. While the 2020 summer season was postponed to 2021 due to the coronavirus pandemic, we have a very exciting announcement to make regarding expansion of the theatre! A generous donor has offered to purchase and donate a 5-acre parcel of land over the next 60 days (in process). This is the first step toward building a free-standing, year round professional theatre in the City of Spokane Valley. We envision this facility to be the brand new Spokane Valley Performing Arts Center! However, this is going to require a significant capital campaign, and for this, we need the City's help. Founded in 2015, SVST serves a market niche as not only the lone local theatrical company to perform during the summer, but also as a professional and educational center for the performing arts between Spokane and Coeur d'Alene. Our performances are very well attended for their outstanding production quality, but we are outgrowing the CV High school theatre space, which we have greatly appreciated using the past few seasons in cooperation with generosity from the Central Valley School District. The first four seasons saw significant growth over the inaugural year, and we expect nothing less the upcoming seasons, and once we transition to a year-round performing arts center. I will elaborate on this more at the City Council meeting on Sept. 15th. This ambitious plan is going to require a significant capital campaign, and for this we need economic assistance. Construction will need to begin two years after the purchase so there is a sense of urgency on this campaign. We hope the City of Spokane Valley will continue our civic partnership and help us expand to a performing arts cultural center, which will become the pride of the community, City and Inland Northwest region. Thank you in advance for your consideration. Sincerely, Illet-aLuc Anne M. "Marnie" Rorhoim Development Director marnie(&sysummertheatre.com Cell #509.981.2656 Business address: Mailing address: Central Valley High School Performing Arts Center Spokane Valley Summer Theatre c/o Michael f.Muzatko,Theatre Director P.O.Box 1368 821 S.Sullivan Road Spokane Valley,WA 99037 cnnkane Vaflcv 5NA gc11117 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Anne M. "Mamie" Rorholm Phone: 509.981.2656 E-mail marnie@sysummertheatre.com Address: P.O. Box 1368 City: _Spokane Valley State WA Zip_99037 Applicants are: Non-profit^X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Yonne A.K. Johnson Phone: _414.699.8255 E-mail _yvonne@sysummertheatre.com Address 821 S. Sullivan Rd. City_SpokaneValley State WA Zip 99037 Amount requested: $ 46,000.00 Applicant's match: $ Total project budget: _$46,000 Is this a new or continuing activity? _New facility, continuing activity City of Spokane Valley Request for 2020 Grant Page 4 of 6 II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? **SEE ATTACHED** III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. **SEE ATTACHED** IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? N/A (see "Evaluation Statement") e. If an outdoor activity, are there any weather-related constraints? N/A f. Brief history of event or organization. See section II: History If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." **SEE ATTACHED** V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. **SEE ATTACHED** VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. **SEE ATTACHED** Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) CAA,i,E.p.i (print or type name) Anne M. "Mamie" Rorholm Title: Development Director, BUST Date: 8/5/2020 City of Spokane Valley Request for 2020 Grant Page 6 of 6 I SUMMER 11 THEATRE Spokane Valley Summer Theatre Vision Statement DBA SPOKANE VALLEY PERFORMING ARTS CENTER (continued from Grant Application) Mission: To enrich, entertain and serve the community in a safe, professional environment. Purpose: The Spokane Valley Performing Arts Center will be a beacon of light for all to take part and will serve as a legacy for the Spokane Valley community for generations to come. II. History (continued from Grant Application): • SVST is a professional, community-minded non-profit 501c3 summer theatre and acting conservatory that serves a market niche in the City of Spokane Valley in two unique ways: o We are the lone theatrical company to perform during summer. o We are a budding center for the performing arts between Spokane and Coeur d'Alene. • SVST has completed four seasons (summer 2020 will be our fifth) o Season ticket sales increased 15% from 2017 to 2018 and 42% from 2018-2019. o Single ticket sales have increased a staggering 63% from 2018 to 2019. o Season sponsorships have increased by 150% in the past four years. o Annual operating budget has increased 67% in four years. o And finally, the summer camp attendance (Conservatory) was up 20% from summer 2016 to summer 2017, 30% from summer 2017 to summer 2018. We anticipate record setting numbers for 2020. 2 • As the City of Spokane Valley continues to grow we know an important part of any strong community is a healthy arts program. We will continue to establish a presence and springboard for students of all ages interested in the performing arts from amateur to professional artists. Yvonne A.K. Johnson is in her fifth season as Executive Artistic Director of Spokane Valley Summer Theatre. Under her leadership, SVST continues to set attendance records and brings Spokane Valley Summer Theatre to a professional level of entertainment production quality and a level of excellence. SVST sets a high standard for theatre in the greater Spokane area. Ill. Project Summary (continued from Grant Application): A 5-acre parcel of land in the City of Spokane Valley has been purchased and gifted to SVST by a generous donor, with the expectation of building a year- round performing arts facility to serve the Inland Northwest Region. NAC architecture is working on visual plans which will be ready by the end of September 2020 to share with City Council and Planners. Construction will need to begin two years after the purchase is finalized so there is a sense of urgency on beginning a capital campaign. Spokane Valley Summer Theatre (DBA the Spokane Valley Performing Arts Center) asks for funds towards the developmental launch of SVPAC (i.e. the capital campaign to build the facility). A full business plan is included in this application packet, and economic impact to the community is listed below in Section IV "Scope of Work". SVST/SVPAC would like to ask for $46,000 in funds for: 1 . Logo/Branding graphic design $ 1,000 2. Launch pad and Donor landing site and SVPAC website creation $12,000 3. 2021 Season Marketing materials $ 5,000 4. 15,000 Donor campaign packets and mailing - SVST/SVPAC $25,000 5. SVPAC - temporary signage creation on land site $ 3,000 $46,000 IV. Scope of Work (continued from Grant Application): a. What We Wish to Do (Statement of Need): We are in need of a year round performing arts facility that will encompass all fractions of the arts. This will include a full season line up of musicals and plays, SVST, classes and workshops, summer camps, music lessons and potential rental opportunities for outside organizations to present (i.e. Dance companies, concert groups). We are also planning that the third floor may 3 be used as an events facility year round for public gatherings including: receptions, weddings, opening night parties, donor events, birthday or anniversary parties, etc. There will be ample parking in a beautifully landscaped setting with a walking path to the main theatre entrance. b. Benefits of the Organization to the Community: Spokane Valley Summer Theatre is a professionally operated theatre that currently mentors, serves and supports hundreds of professionals, students and volunteers and 10,000 + patrons annually. A Community Partnerships: An indicator in the spiritual health of our city, its neighborhoods, and community businesses often is seen through the state of the arts. Some of our community partners include: Central Valley School District, Central Valley High School and Theatre Department, The Mirabeau Park Hotel/MAX, The Splash/Current, The Spokesman-Review, Numerica Credit Union, Griffin Publishing and others. A Acting Conservatory: We currently serve 150-200 students per year through our summer camp program and will extend classes throughout the year. Johnson has personally created and managed two vibrant Academy programs in Spokane and Waukesha, Wisconsin. Community Outreach: We currently provide over 300 Main Stage tickets to help support other not-for-profit regional organizations, community partners and individuals. A Jobs: We will employ 8-10 full-time exempt employees, 15-20 part-time employees and over 200 independent contractors. A Local economic impact to Spokane Area businesses (restaurants, hotels, stores). There is a major correlation between the arts industry and city revenue. Besides providing job growth, the arts generate millions of dollars in business revenues across the board and plays an important role in the economic growth and revitalization of our nation's cities. On a national and industry standard, for every dollar spent at the theatre $27.29 dollars are spent in the community.' c. Beginning and Ending Dates of the Proiect (Capital Campaign) Construction will need to begin two years after the land purchase is finalized. So the capital campaign will run approximately September 2020 to September 2022, or until enough funds are acquired to being building (whichever comes first). Lynch, R.L. (2007,June)."The Arts Mean Business". Arts and Economic Prosperity, 1-34. 4 d. Evaluation Statement: The 475 seat state-of-the-art Main Stage will provide more opportunities for our Spokane Valley community, accessibility and visibility to the venue for all patrons to experience more live theatre directly in our home town. We estimate that we will be able to present seven fully realized productions in the new space (3-4 week runs) with additional events and the potential to provide service to other local arts institutions to also rent space. The actual number of performance events would range from 105-140 within an increase over 3-5 years. At capacity for 105 events would be an estimated 49,875 seats and $1,895,200.00 in revenue at current ticket prices. A conservative growth based estimate at the end of the first 3-5 years would average 60% sold capacity at $1,107,225.00. Estimated 40,000 square foot building per three levels. An additional 150-200 flexible seat black box space will provide rehearsal and designated classroom/workshop space. With the growth of the Conservatory program we will be able to hold more summer camps in the new space for 400+ students and 20-26 more classes and camps for after school and summer programming. Additional revenue to the theatre could reach well over $150,000 per year. Conservatory performances could lead to an entirely new arm of the Spokane Valley Performing Arts Center. SVPAC would also provide a multi-purpose space, the ability for catered events (receptions, parties, galas), a scenic and costume shop, dressing rooms to accommodate the number of performers, general office and box office spaces, a green room, instrument practice rooms that could also be potential rental income (i.e. voice, piano, string, brass, winders, drum lessons), concessions, a versatile two story open concept lobby and a handicapped accessible elevator. Anticipated impact is limitless! Performing arts students from our region have gone on to have amazing careers in stagecraft and the performing arts. Many high profile Inland Northwesterners have performed on Broadway, London's West End, professional regional theatres throughout the country and in film and television. Many more have gone on to be accepted in highly competitive theatre arts programs at selective colleges and universities. The City's contribution could help produce the next Tony, Emmy or Oscar winner! V. Budget (continued from Grant Application): Statements of Financial Position and Statement of Activities for fiscal year 2019 are attached on the following pages, as well as the 2020 budget. 5 The coronavirus pandemic has forced SVST to postpone its 2020 summer season to 2021. This season includes productions of 1) the regional premiere of "Little House on the Prairie: The Musical", 2) Rodgers and Hammerstein's classic "The King and I", and 3) the comedy classic "Sister Act". Fortunately, SVST was able to retain the rights to these productions for summer 2021, so some of our financial commitments towards those productions are not lost (costuming, sets, props, etc.). However, $50,000 in early 2020 marketing for the upcoming season was a complete loss. The 2019 financial documents are a much more accurate picture of how the theatre is performing financially in an average (non-pandemic) summer season. VI. Metrics (continued from Grant Application): The specific goal for the use of grant funds is to influence local performing arts donors and corporations/businesses to support the construction of the new SVPAC. The exact costs of construction are still being estimated as we continue to work with NAC Architecture and local contractors. The successful measure of the grant funds would be raising enough capital to cover the costs of construction VII. The link between SVST and the City of Spokane Valley: The direct contact that SVST has with City of Spokane Valley citizens is fairly straightforward. We fill a niche for quality professional theatre in between the markets of Spokane and Coeur d'Alene, In addition, SVST provides superior summer youth theatre education for the Valley's up and coming stars. So whether an audience member, parent, or patron Valley citizens now have a professional local arts venue to attend without taking their business to the City of Spokane or to Coeur d'Alene, SVST looks forward to a partnership with the City of Spokane Valley! Finally, the economic impact to Spokane Valley will increase because of the sheer number of increased performances, classes, camps, workshops and patrons that will be supporting the new programming. A Performing Arts Center is a cornerstone to the foundation of all cities. When we look back at history, the arts has always been pivotal to the formation of community and its culture. Of all the arts, theatre mirrors society most as it reflects the language and actions of its people. The future Spokane Valley Performing Arts Center thanks the City of Spokane Valley City Council for your consideration! INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OH 45201 -` 2016 Employer Identification Number: Date: 47-5398048 DLN: 17053116333016 SPOKANE VALLEY SUMMER THEATRE Contact Person: 1519 E GILBERT AVE S U YINGLING ID# 31698 COEUR DALENE, ID 83815 Contact Telephone Number: (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status : 509(a)(2) Form 990/990-EZ/990-N Required: Yes Effective Date of Exemption: October 29, 2015 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We' re pleased to tell you we determined you' re exempt from federal income tax under Internal Revenue Code (IRC) Section 501(c)(3) . Donors can deduct contributions they make to you under IRC Section 170. You're also qualified to receive tax deductible bequests, devises, transfers or gifts under Section 2055, 2106, or 2522. This letter could help resolve questions on your exempt status. Please keep it for your records, Organizations exempt under IRC Section 501(c)(3) are further classified as either public charities or private foundations. We determined you' re a public charity under the IRC Section listed at the top of this letter. If we indicated at the top of this letter that you're required to file Form 990/990-EZ/990-N, our records show you' re required to file an annual information return (Form 990 or Form 990-EZ) or electronic notice (Form 990-N, the e-Postcard) . If you don't file a required return or notice for three consecutive years, your exempt status will be automatically revoked. If we indicated at the top of this letter that an addendum applies, the enclosed addendum is an integral part of this letter. For important information about your responsibilities as a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in the search bar to view Publication 4221-PC, Compliance Guide for 501(c)(3) Public Charities, which describes your recordkeeping, reporting, and disclosure requirements. Letter 947 Spokane Valley Summer Theatre Statement of Financial Position Prey Year Comparison Cash Basis As of December 31, 2019 Dec 31,19 Dec 31,18 $Change %Change ASSETS Current Assets Checking/Savings Wells Fargo 306 23,448,06 2,131.47 21,316.59 1,000.1% Paypal 667.82 407.22 260.60 64.0% Total Checking/Savings 24,115.88 2,538.69 21,577.19 849.9%4 Total Current Assets 24,115.88 2,538.69 21,577.19 849.9% Other Assets Security Deposits 400.00 _ 400.00 0.00 0,0%° Total Other Assets 400.00 400.00 0.00 0.0% TOTAL ASSETS 24,515.88 2,938.69 21,577.19 734.3% LIABILITIES&EQUITY Liabilities Current Liabilities Other Current Liabilities *Payroll Liabilities 0.00 819.10 -819.10 -100.0% Total Other Current Liabilities 0,00 819.10 -819.10 -100,0% Total Current Liabilities 0.00 819.10 -819.10 -100.0% Total Liabilities 0.00 819.10 -819,10 -100.0% Equity Unrestricted Net Assets 2,119.59 5,295.89 -3,176.30 -60.0% Net Income 22,396.29 . -3,176.30 25,572.59 805.1% Total Equity 24,515.88 2,119.59 22,396.29 1,056.6% TOTAL LIABILITIES&EQUITY 24,515.88 2,938.69 21,577.19 734.3% Unaudited Page 1 Spokane Valley Summer Theatre Statement of Activities Prey Year Comparison Cash Basis January through December 2019 Jan-Dec 19 Jan-Dec 16 $Change %Change Ordinary Income/Expense Income Direct Public Support 249,702.29 139,311.85 110,390.44 79.2% Total Income 249,702.29 139,311.85 110,390.44 79.2% Gross Profit 249,702.29 139,311.85 110,390.44 79,2% Expense Subcontract Theatre Personnel 59,574.82 28,324.92 31,249.90 110,3% Administrative 13,545.83 7,908.37 5,637.46 71.3% Director's Salary 0.00 50,000.00 -50,000.00 -100.0% Facilities and Equipment 6,565,78 2,336.00 4,229.78 181.1% Marketing 19,764.82 8,647,04 11,117.78 128.6% Miscellaneous 2,511.09 2,992.00 -480.91 -16.1% Payroll Expenses 0.00 5,351.50 -5,351.50 -100.0% Production Expenses 125,240.44 35,428.32 89,812,12 253.5% Travel and Meetings 0.00 1,500.00 -1,500,00 -100,0% Total Expense 227,202.78 142,488.15 84,714.63 59.5% Net Ordinary Income 22,499.51 -3,176.30 25,675.81 808.4% Other Income/Expense Other Expense Penalties 103.22 0.00 103.22 100.0% Total Other Expense 103.22 0.00 103.22 100.0% Net Other Income -103.22 0.00 -103.22 -100.0% Net Income 22,396.29 -3,176.30 25,572.59 805.1% Unaudited Page 1 1 Budget 2020 INCOME 2020 Budget Single Ticket Sales 145,000 Subscriptions 28,000 Concessions 3,000 Silent Auctions 5,400 Drawings or 50/50 1,500 Sponsorships 38,000 Ads 1,000 Contributions 5,000 Camp registrations 12,000 Grants 9,100 SVST Broadway In Concert Fundraiser 0 2019 contingency 10,000 Tshirt/video/pic money 2,000 Total Gross Income: 260,000 EXPENSES Production Ticketing Services - Arts People 7,000 Production Coordinator-2 1,000 Costumes and Laundry 11,500 Dry Cleaning 0 Wigs 0 Props 600 Royalties 22,000 Scripts / Music Rentals 2,800 Sets 10,000 Sound and lighting 1,000 0 0 Production Subtotal: 55,900 Summer Courses Course Supplies 500 Course Marketing - ads 0 1 Course Supplies -tshirts BIO 0 Summer Camps Subtotal: 500 Building Facility fees 8,000 Insurance 3,300 Concessions 800 Office space 5,100 Contingency fund 0 Building Subtotal: 17,200 Administrative Morale fund/tech lunch/tips 4,000 Accounting Fees 2,400 Banking fees/credit card charges 4,000 Licenses and Fees 400 Office Supplies/copying 300 Postage and Shipping 4,000 Auditions Local - travel/flights 1,400 Health insurance EAD 3,000 t-shirts 2,000 Travel/moving expenses — single expense 8,000 Administrative Subtotal: 29,500 Marketing Season letter mailing and postcard 1,600 Ads - print 7,000 Billboards/TV 8,000 Website / Internet ads $1,000 Posters 600 Programs 2,500 Graphic Designer 3,000 Miscellaneous 1,040 PayPal and Quickbooks 360 postcard mailer 1,500 GEO tracking 0 Marketing Subtotal: 26,600 1099 Subcontract Personnel 2 Executive Artistic Director 30,000 Managing Director 0 Payroll taxes 6,000 Actors 26,000 Lighting Designer/op 3,800 Technical Director 3,500 Set Designer 1,500 Assistant Costumer 1,000 Spotlight operators 1,200 Sound Designer/Operator 3,800 Assistanrt TD 1,500 Music Directors 6,000 Musicians 22,500 Choreographers 2,100 Directors 0 Production Stage Manager 2,200 Asst. Stage Managers (2) 1,800 Box Officers - performances 6,000 Conservatory Teachers 5,000 Running crew 2,000 Photographer/Videographer 1,500 Hair I Wigmaster 1,000 Prop master 400 Set assistants 1,500 1099 Subcontract Presonnet Subtotal: 130,300 Expense Total: 260,000 Total Net: 0 3 Spokane Valley Summer Theatre Meeting —January 3, 2020 Called To Order at 5:00 P.M. by Yvonne A.K. Johnson Members: Ruth Kavanagh President Sally Anschuetz, Vice President Yvonne A.K. Johnson, Secretary Emily Harvey, Director Daniel Hoffmann, Treasurer Members not present: None Old Business: The 2019 Season concluded in the black, SVST will return to the Central Valley High School in 2020. The 2020 includes: The Regional Premiere of Little House on the Prairie, The King and I and Sister Act. SVST casting of The King and I will be a minimum of 50% Asian American actors and hopefully much higher. All SVST members will be needed to assist with reaching out to the community at large. WA State business license has been renewed and SVST with the Secretary of State. New Business: The Board of Directors authorizes the pursuit of and long term goal formation from Spokane Valley Summer Theatre to Spokane Valley Performing Arts Center. Donors will be purchasing 5 acres of land in Spokane Valley for the purpose of building the Spokane Valley Performing Arts Center. John Guarisco has been retained as our realtor is seeking out light commercial land for the project. We will be hiring a Capital Campaign Director to help facilitate and work with Yvonne Johnson and Marnie Rorholm over the next 4-5 years, Robyn Parks has been renewed as the SVST CPA on contract and for the development of SVPAC DBA Spokane Valley Summer Theatre. Banking with Wells Fargo in NY, NY will be transferring to State Bank Northwest in 2020. The Conservatory will present five play in a week camps to include: The Lord of the Rings, Harry Potter and The Wizard of Oz directed by Emma Larson, Austin Burrowes and Jennifer Tindall. Haliey Weber will be leading two new camps for junior and senior high for one week each for drama and musical theatre scene work. Meeting adjourned at 6:00 P.M. Respectfully submitted, la 1 Ruth Kavanagh, SVST Board President President secww�E .�� 1^�IIx SUMMER • THEATRE Spokane Valley Summer Theatre 2020 Key Staff, Board of Directors and Advisory Board • Yvonne A.K. Johnson—Executive Artistic Director • Mike Muzatko-CVHS Theatre Director, SVST Scene Designer,Advisory Board President • Barb and Dean Schaefer-Box office,Website, PayPal Admin • Ginny Baxter-Graphic Designer(posters, social media,program,mailings,billboard, ads,t- shirts) • John and Katie Guarisco -MDI Marketing • Amanda Guarisco and Collin Pittmann-Production Coordinators (program gatherer, poster distribution) • David Baker—Technical Director • Marnie Rorholn—Development, Sponsors,Ads, Donors, Silent Auction • Linay Robison—Costume Designer • Logan Tiedt- Lighting Designer and Engineer • Daniel Urzika—Sound Designer and Engineer • Kevin Egeland and Will Long—CVHS Theatre Manager and CVHS Technical Director • Jeanette Brenner- Hair and Wigmistress • Ryan Patterson and Paul Villabrille-Audition Coordinator, Advisory Board • Sue Mihalic- Scenic Painter • David Brewster and Drew Olsen-Music Directors • Darnelle Preston—Choral Director, Advisory Board • Andrea Olsen--Vocal Director, Choreographer,Advisory Board • Ingrid LaVoie—Choreographer • Lorna Hamilton -Choreographer • Kristin Larson—House Manager • Susanna Baylon—House Manager, Advisory Board • Haliey Weber—Conservatory Instructor grades 7-12 • Austin Burrowes, Emma Larson, Jennifer Tindall—Conservatory Instructors grades 2-6 SUMMER .y THEATRE ISpokane Valley Summer Theatre 2020 Board of Directors • President Ruth Kavanagh • Treasurer Daniel Hoffmann • Secretary Emily Harvey • Sal Anschuetz • Yvonne A.K. Johnson Advisory Board President Michael J. Muzatko— SVST Advisory Board David Lynch • Christina Lynch Susanna Baylon Mamie Rorholm Paul Villabrille Ryan Patterson Haliey Weber Andrea Olsen Darnelle Preston Spokane Valley Performing Arts Center Business Plan Updated: 06/15/2020 I. Table of Contents Table of Contents .2 Executive Summary ...3 General Description .5 Marketing Plan ..7 Operational Plan .13 Management and Organization ..15 Financial Plan 17 2 II. Executive Summary History: Spokane Valley Performing Arts Center (SVPAC), currently Spokane Valley Summer Theatre, was founded in 2015 by Executive Artistic Director Yvonne A.K. Johnson. When referring to the past and present, Spokane Valley Summer Theatre will be named in this business plan. For all future planning purposes, the Spokane Valley Performing Arts Center (SVPAC) will be used. SVST's inaugural season took place in the summer of 2016 and the company has grown exponentially in the years since. Under Johnson's leadership, SVST's annual operating budget has increased by 67% in just four years. In addition, single ticket sales to SVST productions increased a staggering 63% from 2018 to 2019 alone. Season sponsorships have also increased at a rate of 150% in the past four years. The company's 2019 production of The Sound of Music received an Inlander 'Best Of award for 'Best Play or Musical' in the entire region for the 2019 year. By the end of the company's 2019 season, all box office records had been broken, with audience sizes upwards of 500 people per performance. SVST has served as a launchpad since its inception for many young people to enter the arts and entertainment industry. Historically, SVST leadership has mentored youth into careers extending as far as Broadway, Off-Broadway, leading professional regional theatres and the West End, SVST is led by an experienced staff and advisory board with industry experience and unmatched determination. The SVPAC would serve a market niche in the City of Spokane Valley in several ways: SVST is the lone theatrical company in Spokane Valley to perform during the summer months, is the only professionally run theatre and has a demonstrated, proven track record of artistic and financial success year after year. The SVPAC would also serve as a budding center for the performing arts between Spokane and Coeur d'Alene. Performers, creative and production team members in SVST productions are paid on a contractual basis. Due to SVST's continued growth and overwhelming support in Spokane Valley, a year round performing arts facility is desperately needed and would serve as a beacon of hope and opportunity for our community at large. Purpose: The purpose of this 501(c)(3) is to build, own, and operate a multi-faceted performing arts facility for the presentation of public and private events including: musicals, plays, concerts, recitals, classes, camps, music lessons, lectures, and other artistic presentations. The SVPAC also intends to make their multifaceted space available for business conventions as well as weddings and other special events. Other purposes include but are not limited to: • Promoting the development of the arts and cultural activities in the Greater Spokane area through various means through programming of educational and social merit concerned with the general performing arts. • Serving as an institutional resource for all to take part and remaining a legacy for the Spokane Valley community for generations to come. 3 Vision: The SVPAC aims to provide cultural, educational and social programs that provide a forum for creative and personal expression by and for residents of the Greater Spokane Area, further enhancing the lives of local residents and visitors, and utilizing the dedication of both staff and community volunteers to make productions of high artistic merit affordable and accessible to the local community. 4 III. General Description Mission Statement: To enrich, entertain and serve our community in a safe, professional environment. Detailed description: It is the mission of the Spokane Valley Performing Arts Center to be a not-for-profit corporation under Section 501(c)(3) of the Internal Revenue Code, to promote and facilitate the arts in the Greater Spokane area; provide for increased arts and other general education; promote and aid the creative skills and cultural welfare of the community; feature recitals, concerts, theatre productions and talent; and enable presentations by operating and sustaining a theatre, and other facilities to ensure the continued growth and development of the arts and other community culture within our service area. A. Goals of the Performing Arts Center: a. Provide programming, access, and training to the community,with significant participatory opportunities for students from the local school districts. b. Provide musical, cultural, and informational programming that celebrates and expresses the diversity of the community, and makes available a voice for groups in the community that may otherwise go unheard. c. Make our facilities available to a public of diverse cultures, ages, income levels, and backgrounds. d. Encompass all areas of the arts including theatre, musical theatre, music, dance, visual art, etc. e. Provide high quality, affordable entertainment and education to the community at large of the highest artistic merit. B. Objectives for Year 1 (2024): a. Provide ample community events, including dance and music recitals, guest speaker events, concerts and a minimum of 8 Main Stage theatre productions. b. Continue to grow public support for the SVPAC to provide long-term sustenance of the facility's programs and operations which would include an endowment fund, legacy society and scholarships. c. Continue to grow financial support for programs, operations and staffing. 5 d. Establish an event facility which will include a commercial kitchen and banquet space for large groups to reserve and gather. (i.e. wedding receptions, various celebrations, meetings, small business conferences, etc.) C. Business Philosophy: We provide theatrical, musical, cultural and educational programming that celebrates and further develops the artistic talents of the community. SVPAC would serve as a regional epicenter for all things related to the performing arts. D. Products and Services: a. Theatrical productions b. Lectures, concerts and recitals c. Operating and sustaining a theatre and event facility d. Event venue for large gatherings/groups (anniversaries, birthdays, weddings, business meetings, etc.) e. Other events as appropriate to our mission. 6 IV. Marketing Plan A. Basic Services: a. Sustenance and operation of the SVPAC, presenting approximately 8 fully realized theatrical productions annually. b. Construction and implementation of an event venue featuring a commercial kitchen and state-of-the-art banquet room. The multi-purpose space will be made available for use to the public at large, including events such as: 1. Weddings 2. Birthdays 3. Anniversaries 4. Business Meetings 5. Receptions 6. Galas 7. Opening Night parties 8. Various other events B. Marketing Focus: Our programs and services will be marketed via: • Personal and professional contacts; • Area nonprofits; • Our website, www.sysummertheatre.com and email access, yvonne@sysummertheatre.com • Our extensive email list • Our dedicated staff, artistic, creative and production teams • Radio, TV &Newspaper advertisements (KHQ and IXLY Local News, The Spokesman-Review, The Splash and The Current, CDA Press, The Inlander, etc.) • Large scale poster distribution • Billboards • Playbills • Mailing list of approx. 13,000 and counting • Our corps of volunteers • Assistance from MDI Marketing and various community partnerships C. Our organizational strengths are: • Our dedicated staff, creative, production teams, boards, committees and volunteers 7 • Broad community support, including local elected officials, The City of Spokane Valley, Central Valley School District, Spokane Valley businesses and business leaders, numerous community groups and countless individuals and families. • Our track record of successful productions with high artistic quality. • Our planning, organization, and implementation skills. • Our commitment to supporting the cultural vitality of the community we serve. • Our collective experience in management, finance, business, and the arts. • Our track record of financial success. • Our human relations and sales skills. D. Our major competitive strengths are: • Our Broadway quality productions • Award-winning recognition of high quality productions (Best Of' Awards, etc.) s Our planning, organization, budgeting and overall implementation skills • Our stature as the sole professional theatre company in the evergrowing city of Spokane Valley. • Our dedicated artistic, creative and production teams, corps of volunteers, performers, boards, committees and technical crew. • Our Executive Artistic Director with a 25 year track record of financial success, high artistic quality, decades of industry experience and extensive education throughout the country and abroad, • Our loyal patrons E. The legal form of ownership: is a 501(c)(3) non-profit corporation. In accordance with the by-laws and State of Washington the ownership is by the Board of Directors of the organization. F. Fee Structure a. Theatre productions are developed on a break-even basis, structuring ticket sales to cover overall production costs and contributions to ongoing SVPAC operational costs. b. Our special event venue and additional functions will charge fees on a per event or service basis. Rates will be decided based on general facility costs and length of event or contract, G. Competitive Advantages • Lack of direct competition in immediate area 8 • Modest ticket prices • Track record of successful productions and programming • Educational offerings for youth and adults • An enriching, professional, talented, motivated, positive TEAM, family-centered company working to benefit the whole of the community for generations to come. H. Strategy a. Our strategy is to build on the successful track record and reputation of Spokane Valley Summer Theatre and expand the company's summer operations into year round programming. I. Promotion: Promotion will be done through: • Personal and professional contacts; • Area nonprofits; • Extensive community partnerships • Our website, www.sysumniertheatre.com • Social media: Facebook, Twitter&Instagram • Our email and direct mailing list of approx. l 3,.000 and counting • Business and community partnerships • Our corps of hundreds of staff, creative, artistic, production team members of volunteers J. Economics a. Size of market: 573,493+ residents in the Spokane Metropolitan Area as of July 1, 2018 b. Current demand in target market: Estimated at strong, given growing attendance at SVST productions, growing Spokane Valley population and no current professional theatre company in Spokane Valley. c. Barriers to entry: 1. SVST- none 2. SVPAC - consumer acceptance and name recognition d. How we will overcome the barriers 1. Market to current supporters of SVST 2. Market to local community organizations 3. Title summer programming as "Spokane Valley Summer Theatre at the SVPAC" so loyal patrons of SVST understand the transition. 9 4. Accounting and finances will remain Spokane Valley Summer theatre DBA Spokane Valley Performing Arts Center for the purpose of tracking, transparency, grant writing, financial history and reporting structure. K. Features and Benefits a. Features: • Broad variety of local and regional entertainment • Modest-priced tickets • Event venue for various events of community residents • Instrumental practice rooms (4-6) for use by area music educators (rental income for SVPAC) b. Benefits • Opportunities for local talent • Accessibility for all • Cultural awareness • Economic impact on local restaurants, stores, shops, hotels and the community at large. • Increased sense of community • Arts education for students in local school districts and homeschooling L. Customers: • Residents of the Greater Spokane community. . (573,493+ residents in the Spokane Metropolitan Area as of July 1, 2018) • Visitors and workers in the region. M. Competition: *Note: there are no local professional theatres in Spokane Valley. Closest "competitors" would be: • Coeur d'Alene Summer Theatre (Professional Summer Theatre) • Spokane Civic Theatre (Community Theatre) • Best of Broadway - (Professional Tours at Interstate Center) N. Niche: Our niche is being the sole professional theatre company/performing arts venue in the local Spokane Valley community,providing extensive educational and training opportunities 10 in the arts for area youth, serving a broad-based community with both growing families and an active retired community wanting more activities to take part in and support. a Pricing Tickets for Main Stage theatre events range from $22 for students, $37 for Seniors/Military and $39 for adults. (Compare to adult ticket prices of$50 + at regional competitors CDA Summer Theatre &Best of Broadway Spokane.) P. Distribution Channels: Direct mailings, Staff, TV, radio,newspapers, volunteers, performers, website, email list, flyers, playbills, billboards and word of mouth. Q. Sales Forecast 2024 2025 2026 2027 2028 PROJECTED: (Year 1 of SVPAC) Ticket sales 670,000 710,000 750,000 790,000 830,000 In-kind donations, grants, and 100,000 110,000 120,000 130,000 150,000 fundraising Special events/rental income 20,000 30,000 40,000 50,000 60,000 Educational Programming 30,000 40,000 60,000 80,000 100,000 Sponsors, Advertisers& Donors 90,000 100,000 110,000 120,000 130,000 Concessions, Costume Rentals & 30,000 35,000 40,000 45,000 50,000 Merchandising 11 TOTAL 940,000 1,02 M 1.120M 1.2151V1 1.32111 2024 2025 2026 2027 2028 WORST CASE: (Year 1 of SVPAC) Ticket sales 502,500 532,500 562,500 592,500 622,500 In-kind donations, grants, and 75,000 82,500 90,000 97,500 112,500 fundraising Special events/rental income 15,000 22,500 30,000 37,500 45,000 Educational Programming 22,500 30,000 45,000 60,000 75,000 Sponsors,Advertisers & 67,500 75,000 82,500 90,000 97,500 Donors Concessions, Costume Rentals 22,500 26,250 30,000 33,750 37,500 &Merchandising TOTAL 705,000 768,750 840,000 911,250 990,000 12 V. Operational Plan A. Production a. SVPAC Conservatory Program 1. Proposed programming is described below: • Educational programming for area youth in areas of the general performing arts (workshops, classes, summer camps, family showcases/performances, etc.) • The Conservatory program will benefit approximately 400+students annually in the proposed SVPAC facility. • 20-26 classes and camps for after school and summer programming will be added in the new facility. • Additional revenue to the SVPAC from the Conservatory Program could reach well over $150,000 per year in 5-10 year period. B. Location and Business Hours a. Desired location is in the heart of Spokane Valley preferably with a view of the Spokane River along the Mirabeau Parkway access near the new Hilton Hotel and Center Place event facility. b. Business hours would be Monday-Friday 9-5PM for general office. Theatre hours extend into the evening including weekends for rehearsals, performances and events. (General noise is contained to the building itself) C. Legal Environment: SVST (to be SVPAC) is a 501(c)(3)not-for-profit corporation, Tax 1.D. No. 47-5398048 D. Personnel a. SVPAC personnel would include full time positions in the following: i. Executive Artistic Director ii. Managing Director iii. Technical Director/Scenic Designer 13 iv. Box Office Manager v. Marketing& Development Director vi. Costume Designer/Manager vii. Sound Designer/Engineer/ATD viii. Lighting DesignerlEngineer/ATD ix. Audience Services Manager/Special Events & Volunteer Coordinator x. Director of Education b. Additional full time positions would be added over time: i. Music Director (add in year three) ii. Assistant Costumer iii. Assistant Technical Director/Scenic Designer c. SVPAC would also hire approx. 15-20 part-time employees and over 200 independent contractors per year. E. Inventory: The company currently has a substantial costume inventory, tools, set pieces, properties, etc. F. Suppliers a. Suppliers for the SVPAC will include local and regional businesses including but not limited to: Spokane Valley Mall, Costco, AT&T, Cash & Carry, URM, Ace Hardware, Home Depot, Lowe's, Total Wine, local lumber• mills, various local grocery stores, business and restaurants, etc. 14 VI. Management and Organization A. Professional and Advisory Support: • Yvonne A.K. Johnson, Executive Artistic Director, SVST (to be SVPAC) • Mike Muzatko - CVHS Theatre Director, SVST Scenic Designer, Advisory Board President • Barb Schaefer and Dean Schaefer-Box Office Managers • Ginny Baxter- Graphic Designer • John Guarisco and Katie Guarisco -Marketing • Amanda Guarisco and Collin Pittmann-Production Coordinators • David Baker—TechnicaI Director • Mamie Rorholm—Development Director • Linay Robison—Costume Designer • Logan Tiedt- Lighting Designer and Engineer • Daniel Urzika—Sound Designer and Engineer • Kevin Egeland and Will Long—CVHS Theatre Manager and CVHS Technical Director • Jeanette Brenner-Hair and Wig mistress • Ryan Patterson and Paul Villabrille -Audition Coordinator,Advisory Board • Sue Mihalic - Scenic Painter • David Brewster and Drew Olsen - Music Directors • Darnelle Preston—Choral Director, Advisory Board • Andrea Olsen—Vocal Director, Choreographer,Advisory Board • Ingrid LaVoie—Choreographer • Lorna Hamilton - Choreographer • Kristin Larson—House Manager, Camp Registrar • Susanna Baylon—House Manager, Advisory Board • Patti Mortier, Steve Mortier-Advisory Board • Haliey Weber—Conservatory Instructor grades 7-12 • Austin Burrowes, Emma Larson, Jennifer Tindall—Conservatory Instructors grades 2-6 15 2020 Board of Directors • President Ruth Kavanagh • Treasurer Daniel Hoffmann • Secretary Emily Harvey • Sal Anschuetz • Yvonne A.K. Johnson, Ex-Officio Advisory Board • President Michael J. Muzatko—SVST Advisory Board • Susanna Baylor' • David Lynch • Christina Lynch • Andrea Olsen • Drew Olsen • Ryan Patterson • Collin Pittmann • Darnelle Preston • Marnie Rorhokm • Paul Villabrille • Halley Weber B. Board of Directors • The Corporation shall have not less than three (3) nor more than fifteen (15) Directors, as may be determined by the Board of Directors from time to time; provided,however, that the corporation shall at all times have an odd number of directors. • The Directors of the Corporation shall be residents of the United States of America. • No more than forty-nine percent (49%) of the persons serving on the board may be "interested persons." An interested person is (a) any person compensated by the corporation for services rendered to it within the previous twelve (12) months. C. Personnel • SVST personnel includes an Executive Artistic Director, 50+ 1099 independent contractors and a contracted professional accountant, Robyn Parks, CPA. • Johnson will hire the following 8 full-time staff from persons with expertise in the community among SVST's current team and conduct a national search if necessary: 16 Managing Director, Box Office Manager, Technical Director/Scenic Designer, Costume Designer/Manager, Lighting Designer/Engineer/ATD, Sound Designer/Engineer/ATD, Audience Services Manager/Special Events/Volunteer Coordinator, Marketing/Development/Grant Writing • Note that some of these positions will be in place prior to the opening of SVPAC including a 3 year contracted Project Manager for SVPAC. D. Organization Chart Managing _ Executive: Board of Dlreclors Director Director Dax Office Murlum!yi un. .rlr�r Managor I.r'anli4rn,1U� Murig++P IadYl:or/ Board Dvgctar of r..,r,r al Fruux Box Officers ulai r ErlucalioOfficersY�l,."rr:nr= Freelonr:e Inslnr taro Artistic Staff 000000 nrriBn f ch cal EreaEan MnnugO hector — ..!!�//�� A;salunt 1vSu}reran} Caslurners ui+lrn`r Lgldlnq Dm�gn,>ry 41 l'Nound —.-:- L,e.6nin Enjunier Unargnnr/ 11n o:.l=s nr rnyin a VII. Financial Plan INCOME 2024-25 2025-26 2026-27 [ 2027-28 2028-2029 Donations & 20,000 25,000 30,000 35,000 40,000 I Fundraising Grants 30,000 35,000 40,000 45,000 50,000 17 City of TBD TBD TBD TBD TBD Spokane Valley Sponsors/Ad 90,000 100,000 110,000 120,000 130,000 vertisers/Don ors In-kind 50,000 50,000 50,000 50,000 60,000 Donations Ticket Sales 670,000 71.0,000 750,000 790,000 830,000 Educational 30,000 40.000 60,000 80,000 100,000 Programming Special 20,000 30,000 40,000 50,000 60,000 Events/Rental Income Concessions, 30,000 35,000 40,000 45,000 30,000 Costume Rentals & Merchandising TOTAL 940,000 1.025M 1.120M 1.215M 1.32M INCOME EXPENSE 2024-25 2025-26 2026-27 2027-28 2028-2029 Concession 10,000 11,000 12,000 13,000 14,000 Supplies Accounting/L 12,000 12,000 12,000 13,000 13,000 egal Fees, Permits 3,000 3,000 3,000 4,000 3,000 & Licenses Marketing- 100,000 110,000 110,000 115,000 120,000 Ads, Playbill, commercials Musicians 100,000 105,000 110,000 120,000 130,000 and Performer's 18 Pay Contract- 43,000 50,000 68,000 75,000 80,000 Services 1099 - Other Facilities & 10,000 10,000 10,000 12,000 14,000 Equipment Costumes & 30,000 33,000 34,000 36,000 38,000 Props Set Materials 20,000 24,000 26,000 29,000 32,000 Liability 12,000 13,000 14,000 15,000 16,000 Insurance Operations 90,000 93,000 96,000 99,000 102,000 Office 7,000 7,000 7,000 8,000 8,000 Supplies Health/dental 36,000 40,000 44,000 50,000 54,000 ins @80% for full-time staff Payroll 40,000 44,000 47,000 50,000 56,000 Expenses Staff Pay 415,000 445,000 470,000 495,000 520,000 Travel, 5,000 6,000 7,000 8,000 9,000 Morale Repair& 10,000 10,000 10,000 10,000 15,000 Maintenance TOTAL 940,000 1.019M 1.080M 1.154M 1.224M EXPENSE NET 0 6,000 40,000 61,000 96,000 INCOME G. Startup Expenses 19 Sources of Capital Owners'Investment (name and % ownership) Spokane Valley Summer Theatre 80% Anonymous Donor 20% Other investor $ Other investor $ Total Investment 100% Bank Loans: State Bank Northwest As needed Bank 2 $ Bank 3 $ Bank 4 $ Total Bank Loans As needed Buildings/Real Estate: Purchase of land $ 1-2M Construction $ 6-8M Total Buildings/Real Estate $ 10M capital Equipment List: Furniture $50,000 Equipment- Sound $75,000 Fixtures - lighting $75,000 20 Machinery $50,000 Other- Costumes and Supplies $50,000 Total Capital Equipment $300,000 Location &Admin Expenses: Rent&Related Costs $600 mo. Utility deposits $ TBD Legal &Accounting Fees $ 300 mo. Prepaid Insurance $ TBD Pre-opening salaries $ 5,000 mo. (2 positions $30K each) Contracted development project manager $ 80-100K year for three years Total Location & Admin Expenses $14,000 month for three years. SVST budget will cover$6,000. Project Manager paid from building fund Advertising and Promotional Expenses: Advertising $50K Signage $100K Printing/Mailing $30K Travel/entertainment $0 Other/additional categories $20,000 Total Advertising/Promotional Exp. $200K Reserve for Contingencies $50K Working Capital $2.5M 21 Srrrnnrary Statement Sources of Capital: Owners' and other investments $2.5K Bank Loans $TB D Other Loans $0 Total Source of Funds $2,5M Startup Expenses: Buildings/Real Estate $8-12M Leasehold Lnprovements $N/A Capital Equipment $300,000 Location/Administration expenses $14,000/mo. Opening Inventory $300,000 Advertising/promotional expenses $200,000 Other expenses $20,000 Contingency fund $50,000 Working capital $2,500,000 Total Startup Expenses $104 Security and Collateral for Loan Proposal: Collateral for Loans Value Description Real Estate Up to $2M Land once purchased Other collateral $350K Building plans, project manager Other collateral $500K In kind services 22 Other collateral $8M Capital Campaign 23 1 Spokane Valley Performing Arts Center Physical Plant/Building Needs Lower/basement level: Storage — scenery, large props and costumes (lift to scene shop or Main Stage above), archive materials, seasonal pieces (i.e. Christmas decor) HVAC systems (Will we need 2?) 2-3 trap doors with hydraulic system on main in center Orchestra pit with interior and exterior access for loading/unloading MAIN STAGE First level front of house: Wrap around lobby — all bronze glass —two - three story General Office (open concept) with Box Office adjacent Concessions Bar Coat Check Large water feature in corner (floor to ceiling) Donor Lounge (Stratford/Shaw Festival) OR cantilevered exterior patio space Restrooms — high quality that the walls go down to the floor— i.e. Davenport Hotel Theatre (450-475 seats. CVHS is 579, Civic is 339. I believe the magic number is in the middle of these two house sizes for events.) Tech booth inside theatre (Lights and sound, spot light positions, crying room Elevator to second and third level First level back of house Main: Large Scene Shop with double paint sinks 2 Technical office spaces (Technical Director, Sound and Light) Prop room 1 Unisex Restroom 2 Large Dressing rooms — up to 20 stations in each, 2 toilets in each, 1-2 showers in each Large Green room with simple kitchen set up (fridge, microwaves, sinks) Second level Main: Costume Shop and costume rental area (Christmas, Halloween, full show only) —Above scene shop with outdoor view Offices (EAD, Managing Director, Production Manager, Marketing/Development, Director of Education, Major Gifts/Legacy Society/Endowment) —with outdoor views Meeting/rehearsal room (production, board, small cast) — internal room Restrooms 2 Second level will encompass the balcony seating, fly system Balcony would overlook lobby below (Ordway) Need second level bathroom and transportable concessions stand Third floor Main: Fly system above Main Stage to roof Multi-purpose space for special events with View! Non-view side would be the fly system Full commercial kitchen Restrooms THE ANNEX First level off of wrap around lobby — The Annex: Studio Theatre (Primary access from main lobby. Example, Ordway in St.Paul) — 150- 200 flex seats Studio Theatre restrooms or access to lobby Main? Studio Theatre may need it's own concessions but all box office at Main Theatre entrance Basement level below Studio: 2 Dressing rooms — up to 10 stations in each, 1 toilet in each, 1 shower in each Green room Storage Restroom Elevator to all levels? Second level above studio theatre: Rehearsal space with mirrors Restrooms 4 — 6 individual practice rooms (piano, voice, guitar, other instruments) OUTDOOR SPACE Large water feature Memorial garden (English garden style — Stratford) with antique lamppost lit pathway to parking area Potential Columbarium Wall Outdoor seating area that can also be used for special events -Courtyard effect Parking lot — 250 stalls, 5-10 ADA, landscaping/lighting/walkways Program Area • Spokane Valley Performing Arts Center Aug 6, 2020 Main Total Area 29,886 SF 330 $/SF budget estimate $ 9,862,380 total construction cost 1,25 soft costs(c_ol iwiI) $ 12,327,975 Main total project cost $ 4,155,960 Annex total project cost $ 16,483,935 PAC total project cost Program Spaces Quantity SF Total Notes Public Spaces Vestibule 1 300 300 enough for 2-3 double doors Lobby 1 2,200 2,200 high volume,glass enclosed,water feature Concessions/Bar • 1 100 100 Auditorium 1 3,900 3,900 450 seats total Balcony Lobby 1 500 500 with portable concessions Balcony 0 0 0 Men's Restrooms 2 200 400 main and balcony Women's Restrooms 2 400 800 main and balcony Coat Check 1 80 80 Donor Lounge 0 500 0 Multipurpose Event Space 1 1,500 1,500 wood floor, upper level Storage 1 200 200 upper level,tables and chairs Commercial Kitchen 1 100 450 upper level Restrooms 2 180 360 upper level SUBTOTAL 10,790 Performance Support Spaces Stage 1 3,200 3,200 with 2-3 trap doors,full fly above,stage depth 34 ft Rear Projection 1 200 200 Orchestra Pit 1 400 400 interior and exterior loading access,confirm height Control Booth 1 250 250 follow spot room above Lighting Platforms 4 60 240 Scene Shop 1 1,500 1,500 double paint sinks Scene Storage 1 800 800 lower level with lift-scenery, props,archives,seasonal Costume Shop/Rental 1 500 500 Costume Storage 1 500 500 lower level Restroom 0 60 0 backstage universal Technical Director Office 0 60 0 backstage Sound and Light Director Office 0 60 0 backstage Green Room 1 400 400 with kitchen(refridge,microwave,sinks) Dressing Rooms 2 450 900 20 stations each Restrooms/Shower 2 160 320 with dressing rooms(2 toilets, 1 shower each) Rehearsal Space 1 1,365 1,365 combine with Green Room Practice Rooms 6 80 480 SUBTOTAL 11,055 General Support Spaces General Office 1 300 300 open concept with Box Office adjacent Box Office 1 100 100 Offices 5 80 400 EAD, Mng Dir, Mktg/Dev, Dir Ed,Designer Office circulation 1 100 100 added circulation for private offices Meeting Room 1 240 240 Restrooms 2 60 120 office staff use Custodial 4 60 240 1 each level except basement,2 on main level Mechanical 1 1,000 1,000 Elec/Telecomm 1 560 560 MDF 120,3-IDF 80 ea, main elec 120,secondary elec 80 SUBTOTAL 3,060 THEATRE SUBTOTAL 24,905 Circulation/Stairs/Walls/Chases 1 20.0% 4,981 assume 20%non-programmed area MAIN TOTAL SF 29,886 ook ►� vAl(EY SUMMER SVPAC THEATRE Growing the Performing Arts in the City of Spokane Valley! I SPOKANE NEXT WORKFORCE GENERATION COUNCIL ZONE RE: City of Spokane Valley Economic Development Grant Proposal August 7, 2020 Dear City of Spokane Valley City Council and Selection Committee: We are pleased to submit our application for the 2021 Economic Development and Social Services Grant. As our region's local workforce board,the Spokane Workforce Council (SWC) is the policy and planning body for workforce development activities in Spokane County.The SWC board brings together business, labor, community and local governmental leaders to promote workforce development activities to ensure the long-range economic vitality of the region. During this challenging time in our regional economy, the SWC has shifted its services to virtual and continues to provide valuable support to our community. As of August 3rd,since moving to remote services in mid-March, our campus has served 14,296 job-seeking customers and 1,102 business customers. Through this grant proposal,we would appreciate the opportunity to provide enhanced levels of education and career service to young adults ages 16-24 in the City of Spokane Valley. In this packet you will find 12 copies of the application and materials,with attachments, as outlined below. Please do not hesitate to reach out if questions come up as you review our application. Grant Application Attachment A-Section II, History, Next Generation Zone One-Pager Attachment B-Section V, Proposal Budget Attachment C- Federal determination of 501(c)(3) exempt status letter Attachment 0- Most recent approved and proposed budgets of the overall organization Attachment E-Copy of meeting minutes showing official approval of project Attachment F-List of members of the organization's board of directors and principal staff Attachment G-Sample Outreach material/print ad Best Regards, Mark Mattke Chief Executive Officer Grant Proposal Contact Jessica Clayton, Program and Development Manager jclayton@spokaneworkforce.org 1253-250-8606 I � 140 S Arthur St, Suite 300, Spokane, WA 99202 Skilled employees I Thriving businesses j `_-Strong community I, 509 96(1.6255 I f 509 795.5864 spokaneworkforce.org CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS I. PROJECT APPLICATION DEADLINE: August 7th. 2020 before 4:00 D.m, Applicant: Spokane Workforce Council Phone: 509-960-6262 E-mail: iclavtongspokaneworkforce.orq Address: 140 S. Arthur Street, Suite 300 City: Spokane State: WA Zip: 99202 Applicants are: Non-profit: X Public/Municipal Agency: Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Jessica Clayton, Program and Development Manager Phone: 509-960-6262 E-mail: iclayton@spokaneworkforce.orq Address: Same as organization above City: same as above State: Zip: Amount requested: $25,000 Applicant's match: $18,000 Total project budget: $43,000 Is this a new or continuing activity? Continuing and enhancing an existing service. II. HISTORY- Briefly describe your organization/business. The Spokane Workforce Council is a non-profit organization, powered by both private and public funding, including Title 1 of the Workforce Innovation and Opportunity Act of 2014. Our mission is to elevate local workforce efforts with critical insights, researched guidance, innovative funding, and strategic partnership—so that we can cultivate a flourishing Spokane, together. We advise and fund the WorkSource system in Spokane which consists of two career centers and 19 affiliated sites across Spokane County. We are also a founding partner in the Spokane Resource Center, a HUD EnVision Center. WorkSource Spokane is our largest career center and provides a full range of personalized services both in person and online to any adult job seeker in Spokane County. Next Generation Zone is the only young adult career center in Spokane County and provides education, skills training, and career guidance to over 800 young adults ages 16-24 each year. We also partner on three annual 'large-scale career fairs; our largest being the KHQ/WorkSource Job Fair in May of each year that offers an unparalleled experience for 110+ employers and thousands of job seekers. In 2019, our system served over 9,000 customers in person and an additional 12,000+ customers online. From helping young people afford professional clothing to putting on large-scale hiring events, we help connect Spokane-area community members with sustainable employment and local businesses to qualified talent. The Spokane Workforce Council is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Washington Relay 711. III. PROJECT SUMMARY The Next Generation Zone provides wrap around education and career services to Spokane County young adults ages 16-24. Over the last two years we have enrolled 660 young adults ages 16-24 in our program, and 121 (18%) reported living in one of the City of Spokane Valley Zip Codes. Of those youth, 19% were homeless, 26% were receiving food assistance, 33% were young adults with a disability, and 8% were in the foster care system. COVID-19 has had profound impacts on the young adult population in the entirety of the county. Many industries where young adults often are employed are those that have been hardest hit by pandemic-related layoffs including food service, hospitality, recreation, and other temporary/seasonal positions. In addition, uncertainties in K-12 education this fall may lead to more young adults needing alternative education methods, including GED and High School Equivalency options. Funds from the City of Spokane Valley will allow us to concentrate much needed services specifically for young adults in the Valley, including education support, wrap around holistic support services (transportation, technology, etc...), and comprehensive career coaching. We will develop an outreach campaign specifically for young people in the Valley, and ensure they can access our all-virtual services. Funds received will have a direct correlation on the lives, employment statuses, and career trajectories of Valley young adults, and will provide much-needed support to families during this time of uncertainty. For the Spokane Workforce Council, Economic Development and Social Services go hand-in-hand, and this additional funding would support both types of activities. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? Funds from the City of Spokane Valley will allow us to concentrate much needed services specifically for young adults in the Valley, including education support, wrap around holistic support services (transportation, technology, etc...), and comprehensive career coaching. We will develop an outreach campaign specifically for young people in the Valley, and ensure they can access our all-virtual services. We will allocate all funds received in direct support of young adults ages 16-24 in the Valley. This includes comprehensive support services that many young people need to launch their first careers, including: direct assistance with finding or retaining housing, a paid internship, assistance with short-term training (Nursing Assistant, Welding, CDL Truck Driver, etc...) that leads directly into employment, assistance with work uniforms or tools, technology needed to attend virtual education, among other resources. If we receive the requested grant amount of$25,000, we can commit to serving 50 youth who reside in the City of Spokane Valley. While our center is physically located in the City of Spokane (East downtown/East Central area), we provide services all across the county. Currently our entire staff are serving youth entirely virtually, and we are very skilled at delivering virtual education and career services to all youth regardless of where they live in Spokane. We look forward to the opportunity to demonstrate the impact of the local workforce system and of our comprehensive career programming to families in the City of Spokane Valley, b. How and why the community will benefit? If funded, we will develop an outreach campaign specifically geared towards families and young adults in the Spokane Valley, that will share our services and provide direct links to support. Outreach methods will include social media (Facebook, Instagram, Snapchat), a billboard campaign in Valley zip codes, and mailed flyers to targeted households. When young adults are gainfully employed, they are contributing members of their households, our community, and are making strides towards a secure economic future for themselves and their families. Studies show that protective factors during a recession include age and educational attainment, and by focusing intentional efforts on young adults in Spokane Valley we are increasing their strength, skills, and protective factors during uncertain economic conditions like we are in today. c. What are the beginning and ending dates of your project? We would utilize the funds for one full year, January 1, 2021 — December 31, 2021 (or as allowed by the City). As soon as contracting is complete, we are prepared to launch an outreach campaign and are ready to begin providing services. d. Is it a seasonal activity appropriate to its location? N/A- our program runs year round, including during the summer. e. If an outdoor activity, are there any weather-related constraints? N/A f. Brief history of event or organization. History of the Spokane Workforce Council is addressed in question III. Next Generation Zone, our young adult career center, was created in 2007. The center brings many community partners together to create a comprehensive youth-centered space to help young people progress towards their education and career goals. Over the last three years, we have placed over 450 young adults in to post-secondary education and employment, have supported over 400 paid internships, and have 450 GED graduates. We have a demonstrated history of success, strong community partnership, and a reputation of being an inclusive and motivating program for young adults in the Spokane- area. We have received awards for being one of the most innovative youth workforce programs in the nation, and regularly provide technical assistance to workforce boards across the country who wish to model their program on ours. V. BUDGET As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. Budget Narrative: Our budget is attached. We have requested $25,000 in grant funds, and have $18,000 in existing funds we can allocate as leverage to provide additional support to young adults in the valley. We propose to use grant funds for an outreach campaign (print and social media), for direct support services, and have a small amount dedicated to administrative/indirect for grant administration. If the award amount is less that requested, we will adjust the scope of the outreach campaign and amount available for direct support services proportionally. Every effort will be made to leverage funds to serve as close to 50 youth as possible, as originally proposed, but the numbers may have to be adjusted. The Spokane Workforce Council has a strong and proven history of exceeding performance targets and utilizing leveraged funds creatively to get the biggest impact in each one of our programs and grants. VI. METRICS Grant funds have a profound and impactful impact on the local workforce system, specifically the Next Generation Zone. A large proportion of our funding comes from the Federal Workforce Innovation and Opportunity Act (WIOA), but since becoming a non-profit in 2012 we have been able to diversify our funding and bring in other state, local, philanthropic, and business and individual donors. This has allowed us to greatly increase the numbers of people we are able to serve, the levels in which we are able to provide services, and also have some flexibility with very strict federal eligibility criteria. A grant from the City of Spokane Valley would allow us to increase the numbers of valley young adults that we serve and demonstrate the impact of the workforce system to the citizens of the Valley. Each metric that we track shows meaningful program engagement and progress towards long- term career goals, and demonstrates successful outcomes. When a participant goes to work, enters advanced training, starts an apprenticeship, or enters post-secondary education are considered major successes in our world. As we are funding largely in part by federal funds, we are very familiar with tracking participant performance and data, and stringent performance accountability requirements. We have all of the necessary systems in place to easily do that for this grant and report back to the city. Most metrics are available in real-time, however the retention metric is delayed by two quarters (six months) after program completion. Metrics we will track for this grant include: • Return on Investment for outreach campaign including impressions from social media campaigns (views, likes, swipe-ups, clicks, etc...) and direct referrals of young adults living in the Valley. • Number of program enrollments for valley young adults. • Proposed number of young adults served with dollar amount requested = 50 • For each young adult enrolled at the Next Generation Zone we will track: o Education completion status (i.e. did they attain a GED?) o Occupational skills training completion and credential attainment o Placement (employment and/or post-secondary education) o Wage at placement, if applicable o Retention (are they still employed or attending school two quarters after placement) VII. 4TTACHMENT$ Attachment A Section II, History Next Generation Zone One-Pager Attachment B Section V, Budget Attachment C Federal determination of 501(c)(3) or 501(c)(6) exempt status letter Attachment D Most recent approved and proposed budgets of the overall organization Attachment E Copy of meeting minutes showing official approval of project and authorization of application Attachment F List of members of the organization's board of directors and principal staff Attachment G Sample Outreach material/print ad CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions•ther of: Certified By: (signature) �✓� (print or type name S1 6( AG) Title: A NA )-ev , (t4aM Dater 0,0 Next Generation Zone NEXT GENERATION Spokane County's only We combine education, career skills training, one-stop career center community and employment resources in ZONE for young adults ages one place to provide wrap-around support to 16- 24. inspire young adults in their career goals. PREPARING TOMORROW'S WORKFORCE Our Results The Next Generation Zone serves over Our students log an average of 750 1250 young adults each year. combined hours of study time each month in our classroom. Young adults who During the 2017-2018 We provide educational achieve employment school year, instruction to an average of through our program ■.�.�•s.„ earn an average wage of ■■■■■■■■■■•1■■■ $ 1 2 , 45 - ::::::::::: ...,a.a....1:: per hour. �= 2 people students graduated from our students in our classroom HSE program. each month. 4 We consistently exceed performance measures in all areas, including target placement wage, participants earning a work- _ related credential, and numbers of young adults entering and ■emi retaining employment. ill , { rX _ .r• il 70 -_.4 ,S t 4' ),O,C ,0,* Ili; , ._.• i r. ..,„ t ,,A i‘, A v , k I ? . ,i it „,,. , , , . -gar--..... ,i; ciog , r f ,. __, v ii-4 - ft-- , ZY ar t PREPARING TOMORROW'S WORKFORCE + WWW.NEXTGENZ©NE,GRG � SPOKAN " ► WORKFORCCE COUNCIL What We Do • 'lucation* 21st Century Career Skills Academy • High School Equivalency classes The Next Generation Zone's 21 st Century Career • Assessments and testing Skills Academy provides fundamental skills training • Tutoring and test preparation structured around regional in-demand industries.Young adults explore their career interests and goals while gaining foundational skills for employment and career Training progression. In these classes, groups of students: • Job shadows • Internships • Practice interviewing skills • Post-secondary career training and education • Meet employers and local business leaders • Financial literacy training • Learn what skills help them get and keep jobs • Mentoring • Learn about budgeting • Learn about admission and financial aid from college Career staff • 21 st Century Career Skills Academy • Build their personal brand portfolio, including résumés • Career assessments and coaching • Career skills workshops Students leave the course with two certificates: • Free online Passport to Career Success 4616 Our Partners 1 N NORTHSTAR The Next Generation Zone is made possible through "� IaIGI tlaL LI f kt�ACY AS;LSS NT Itiple agencies including AmeriCorps, Career .'ath Services, Community Colleges of Spokane, Goodwill Industries of the Inland Northwest, North East WOWi Washington Educational Service District 101, Open �� Doors Reengagement Program, and YouthBuild. Support Spokane's Young Adults IP'1"' El i 4 k N • ,n tell • 1. w � r�' iryl T 1, i ' '\ i 4y :.*'._ ■ yR spherion wouerrmrtt tl1 yam. d \\ _ '1 u.9 v13rrLnt tN p flu Host an industry tour Sponsor an academy Be a mentor Make a donation To get involved contact.Jessica Clayton, Program and Development Director•jclayton@wdcspokane.com •509-960-6262 PREPARING TOMORROW'S WORKFORCE - - - - - - + WWW.NEXTGENZONE,ORG S P O K A N E The SWC is an equal opportunity employer/program.Auxiliary aids and WORKFORCE services are available upon request to individuals with disabilities. COUNCIL Washington Relay Service:711 Next Generation Zone Budget - Young Adult Career Services City of Spokane Valley Grant Budget-2021 Expense Description Grant Funds Leveraged Funds Requested Outreach campaign Print mailers, billboards, and social media outreach $ 5,000.00 $ 500.00 Includes direct support services to youth such as housing Client support services assistance, interview clothes/haircuts, hygiene, $ 17,500.00 transportation, and technology. $ 2,500.00 s Work-based learning Includes paid internships directly to valley youth $ - $ 15,000.00 10%of total award allocated to grant administration. Administrative Expenses Ensures equity among all funded programs. $ 2,500.00 Total Grant Request $25,000.00 Total Leveraged Funds from SWC $ 18,000.00 Total Project Budget=$43,000 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 S Date: A F n ) 5 2014 Employer Identification Number: 46-0684743 DLN: 17053023336003 SPOKANE AREA WORKFORCE DEVELOPMENT Contact Person: COUNCIL JASON T SAMMONS ID# 31616 C/O MARK MATTKE Contact Telephone Number: 2000 N GREENE ST MSC 2158 (877) 829-5500 SPOKANE, WA 99217 Accounting Period Ending: June 30 Public Charity Status: 170(b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: July 9, 2012 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501 (c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501 (c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Letter 947 -2- SPOKANE AREA WORKFORCE DEVELOPMENT We have sent a copy of this letter to your representative as indicated in your power of attorney. Sincerely, 71171:46.441)IVP442414.41)- Director, Exempt Organizations Enclosure: Publication 4221-PC Letter 947 SPOKANE WORKFORCE COUNCIL. STATEMENT OF Au.FUNDING SOURCES& COSTS BUDGET PLANNING JULY 1,2020-JUNE 30,2021 REVISED 6/1 2/20 PY 20 PY 19 ORIGINAL FINAL INCREASE/ BUDGET BUDGET (DECREASE) WIOA FORMULA PROGRAM FUNDS 5,621,436 4,454,807 1,166,629 Increased funding WIOA FORMULA ACP FUNDS 475,619 418,450 57,169 WIOA OTHER GRANTS: - RR MITIGATION PY 18 - 422,613 (422,613) Expired 6/30/20 RR MITIGATION PY 19 380,000 50,000 330,000 DISASTER RECOVERY DWG 424,000 - 424,000 New PY 20 ECONOMIC SECURITY FOR ALL 784,000 624,000 160,000 CAREER CONNECTED LEARNING - 192,867 (192,867) Expired 12/31/19 CAREER CONNECTED WA INTERMEDIARY 102,000 183,739 (81,739) OTHER GRANTS: - HHAA SPOKANE COUNTY 190,000 - 190,000 New PY 20 OPPORTUNITY PARTNERSHIP - 42,500 (42,500) LNI 28,000 86,000 (58,000) Expires 9/30120 CITY OF SPOKANE-SRC - 90,000 (90,000) Expires 6/30120 JP MORGAN CHASE - 200,000 (200,000) UNITED WAY-NGZ - 15,000 (15,000) UNITED WAY-SRC - 15,000 (15,000) TOTAL GRANT FUNDING 8,005,055 6,794,976 1,210,079 NEXT GENERATION ZONE SUB-LEASE 60,000 60,000 - IFA OTHER COSTS INCOME 40,000 40,000 - CONTRACTED SERVICES - 208,172 _(208,172) Macarthur contract&Renton TOTAL FUNDING SOURCES 8,105,055 7,103,148 1,001,907 SALARIES&WAGES 798,556 732,343 66,213 2 New pos.program&marketing PAYROLL TAXES 66,827 61,202 5,625 BENEFITS 302,433 269,499 32,934 TOTAL PERSONNEL COSTS 1,167,816 1,063,044 104,772 OCCUPANCY EXPENSES 296,000 283,848 12,152 REPAIRS&MAINTENANCE 15,000 14,140 860 COMMUNICATIONS 26,000 19,000 7,000 TRAINING/STAFF DEVELOPMENT 17,000 17,000 - PROFESSIONAL FEES(LEGAL) 5,000 5,000 - PROFESSIONAL FEES(AUDIT&ACCTG.) 16,000 18,000 - PROFESSIONAL FEES(OTHER) 16,000 16,000 - INTERNET&WEBSITE SERVICES 35,000 32,000 3,000 SUPPLIES(office) 22,000 19,000 3,000 SUPPLIES(redesign&other) 60,000 175,500 (115,500) Project specific SUPPLIES(client} 10,000 10,000 - COMPUTER PROGRAMS&MAINTENANCE 72,000 54,000 18,000 Additional coverage EQUIPMENT RENTAL 19,000 18,500 500 POSTAGE&SHIPPING 350 350 - INSURANCE 6,000 5,000 1,000 DUES&SUBS 22,000 21,000 1,000 COMMUNITY OUTREACH 59,720 32,220 27,500 TRAVEL 74,000 70,000 4,000 2 Additional staff CONFERENCES FEES&REGISTRATION 30,000 27,000 3,000 LICENSE&PERMITS 250 250 - MEETING EXPENSES 13,500 10,500 3,000 PRINTING&PHOTOCOPYING 5,000 5,000 - BANK FEES 2,500 2,500 - IFA OTHER COSTS EXPENDITURES 40,000 40,000 - COHORT TRAINING - 86,300 (86,300) SUBCONTRACTOR EXPENSES 6,072,919 5,057,996 1,014,923 TOTAL NON-PERSONNEL COSTS 6,937,239 6,040,104 _ 897,135 TOTAL COSTS 8,105,055 7,103,148 1,001,907 NET EXCESS/(DEFICIT) - - _ - SPOKANE R .7;< r WORKFORCE GENERATION COUNCIL zan« YOUTH CAREER READINESS NETWORK AGENDA WITH MINUTES ATTACHMENT E TO GRANT APPLICATION AUGUST 6,2020 I 3:30 PM Zoom Meeting ID:8512878 3135 Password:926912 Estimated Time 3:30p Call to Order Staci Franz 3:32p Roundtable Introductions and Updates Attendees:Andrew Arganbright,Heather Brandt,Jennifer Ranney, Laura Wood, Machelle Johnson, Matt Davis,Mick Mikker, Mike McBride,Stacey Wells,Staci Franz,Trina Schmid, Wendy Armes,Jessica Clayton, Laura Wood,Terrance Nixon All 3:40p Approve February Meeting Minutes APPROVED All 3:42p Royal's Success Story 3:45p Labor Market Update and Q&A Mike McBride,SWC Business and Industry Analyst,gave an overview on current LMI statistics and unemployment statistics Mike McBride 4:10p 2019-2020 by the Numbers! Terrance Nixon,Open Doors Program Manager and Stacey Wells,WIOA Program Manager gave a year in review on both programs. 126 GED grads, 78 WEXs this year,employments and training during quarantine,really good numbers during Terrance Nixon COVID times. Stacey Wells 4:20p Youth Ambassador Project Update Jennifer Ranney Jen Ranney gave an update on marketing efforts of Youth Ambassadors, including SnapAds,Voice Your Vote, upcoming student art projects.Trying to increase referrals to program through new creative means, utilizing youth voice. 4:30p Workforce System Updates • COVID-19 Service Delivery Review/Re-opening • Program Policy Review and Equity Jessica Clayton • Funding Application-City of Spokane Valley*action item* APPLICATION APPROVED-due tomorrow by 4pm 4:40p COVID-19 impact discussion and group resource sharing All-Discussion Ran out of time 4:55p Next Meeting-October rt, 2020 Fall Service Project:Tentative at Second Harvest as usual if Staci Franz allowed by state rules 5:OOp Adjourn follow us: www.facebook.com/NextGenZoneSpokane U @nextgenzone www.twitter.com/nextgenzone Attachment F S P O K A N E - ► WORKFORCE COUNCIL Spokane Workforce Council Board Members and Principal Staff Current as of July 2020 Board Members Dan Evans, Board Chair Lori Hunley Senior Vice President/Senior Client Manager Community Service Office Administrator of Global Commercial Banking DSHS, Community Services Division. Bank of America Merrill Lynch Dr. Christine Johnson Alan Hart, Vice Chair Chancellor Broker Community Colleges of Spokane Windermere Airway Heights The Honorable Josh Kerns Machelle Johnson, Immediate Past Chair County Commissioner, District 1 Human Resources Director Spokane County Pearson Packaging Systems Teresa Kutsch The Honorable Nadine Woodward Regional Administrator Mayor Division of Vocational Rehabilitation City of Spokane Dr. Wade Larson Dr. Mary Cullinan Chief Human Resources Officer President Wagstaff, Inc. Eastern Washington University Vicki Leifer Donna Dalzell CTE Director Supervisor West Valley School District Division of Vocational Rehabilitation Luis Licea Robert Duron Site Coordinator/Apprenticeship Coordinator Principal Northwest Laborers Employers Training Trust Bottom Line Prophets Tina Morrison Stacia Franz Secretary-Treasurer Human Resources Director Spokane Regional Labor Council Inland Northwest Health Services Nancy Nelson Kelley Halverson President Vice President of Administrative Services Humanix Staffing Services CHAS Health Attachment F Diane Quincy HR Director: Leadership and Organization Development Avista Corporation Lowell Sather International Alliance of Theatrical Stage Employees - Local 93 Tim Sigler Designee for Chief Elected Official City of Spokane Ben Small Superintendent Central Valley School District Ron Valencia Spokane Workforce Council Designee for Chief Elected Official Principal Staff Spokane County Mark Mattke, Chief Executive Officer Christina Vigil Gross Branch Manager Dawn Karber, Chief Operating Officer Manpower West Jeanette Facer, Finance Director Jennie Weber Eastern Regional Director Employment Security Department Joel White Executive Officer Spokane Home Builders Association Diana Wilhite Owner Wilhite Enterprises Laura Wood Vice President, Human Resources and Organizational Development STCU 1 1 p31. ., . 0 \ r i \ i , __:.____ ,..:_ • .gii At. ,... - - .. .. i (7) 0) ,n ,:. , ei,„, : , .. r _ ,.,_ 1, v 7,,,...4.;.,....i, ,- ,) ig, •...............4 , , . ti . 4,... -;,-:„.... ...........-\ ---z-i,._:;* ,.........., i 4 ,-,...--.1„--, w_. 5 ,.4, 0 �flftt 1 k _ _ At f 7-7fr -7_. AN -114 z--7-_ ' _IA razz — la ____ _ _ -- ► CHI =V Y.* UR CAR R AND EDUCATIO D '.. MS WITH = ! Supporting Spokane's young adults on their career journey since 2007. Free services Mentorship & networking Contact us at 509.340.7800 or visit nextgenzone.org \� � aR NEXT ft‘siimo `'FNERATI0. ' ,l 1� 70NF Virtual learning Inclusive culture ''"4_ A proud partner of the amerlcanjobcenternetwork The Next Generation Zone is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Washington Relay 711. I I /0? 2021 Economic Development and Social Service Grant Proposal From SPOKJ! NIMAL Y( I IR I' f_, PTf VV f •f, S k � r f CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: 5 PA-h//Y1Cd 4I'i, t4A/7-1( Phone: (757fi) 5/ 46ci E-mail ,7'/r717 .41, e.)k-A'ilrt la.-1 IN' Ake c V l City: ,51,474-1,1 1, State WA Zip t 7 Applicants are: Non-profit )6 Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): _ MI. get Phone: /.0q) c-- /) E-mail h17>7 I`/ Sp eL.,( 7/;91t L Address (f 7 zi.fit City 5 4%9,1--1 State WA Zip 9 2 Amount requested: $ , (. V/2) Applicant's match: $ Total project budget:' 5-4( (2 /iit e "&7d 4y '224/ Q7,4 5) Is this a new or continuing activity? 61. - Lug /17/ thrint /2 2 Liz -MI6' -- ' CM/91(1--"7/711-1 &13 74" ozin geid a6rdal-r) 64iDd , City of Spokane Valley Request for 2020 Grant Page 4 of 6 2021 Economic Development and Social Service Grant Proposal From So � � N I MAL II. HISTORY Briefly describe your organization/business. What is its primary function and mission statement? O?ga.nization descrzption/fir.nction: For 37 years SpokAnimal has enriched the lives of local pet lovers through our animal welfare services. Our core operations consist of shelter care, adoption efforts, a low-income spay/neuter vet clinic, and offering a variety of programs that further our mission. Like all shelters in our area, we do not euthanize healthy, adoptable companion pets. Last year, the Spokane community adopted 3,071 pets from SpokAnimal. Mission statement: SpokAnimal is passionately dedicated to the placement, protection, and health of animals through legislation, education and programs for pets and their people. III, PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. The physical and emotional benefits of pet ownership have been well documented and we seek to remove barriers so that more people can enjoy pets. At the same time we seek to ensure that companion animals receive proper care and remain out of shelters. With the support of the City of Spokane Valley, SpokAnimal will expand its social services with four targeted efforts: 1. Provide low-income residents with more convenient and consistent access to high- quality, nutritional pet food 2. Provide low-income residents with reduced-rate vet services to promote the proper vaccination of pets and micro-chipping, preventing the spread of illnesses like rabies and minimizing the number of lost pets entering shelters SpokAnimal —2021 Economic Development and Society Services Grant Proposal 1 3. Help senior citizens and Valley residents with life-threatening illnesses with the creation of a succession of pet care plan, thereby removing a barrier that is known to prevent this demographic from seeking proper health care 4. Provide a community service for the general population through efforts to control stay/feral cat populations within the City of Spokane Valley,preventing feline overpopulation and lessening demands on animal control resources For stat lovers: Based on demographic data and pet-owning calculation methods published by the American Veterinary Medical Association, we estimate that there are 5,700 households with pets within the City of Spokane Valley. There are roughly 14,000 low-income residents and some 18,500 residents over the age of 60.1 These are the residents we seek to serve, though our programs provide residual benefits to other demographic groups as well. IV. SCOPE OF WORK 1. Pet food& supplies Through an alliance with Spokane Valley Partners (SVP) and the Kiwanis's Kevin's Critters program, SpokAnimal will stock a satellite pet food bank. SpokAnimal will use funding to secure a consistent supply of high-quality pet food, kitty litter and project supplies. Kevin's Critters, a service group of adults with mental disabilities such as Down's syndrome, is committed to repackaging and labeling the supplies for individual distribution. SVP will provide the distribution outlet and monitor usage as supplies are distributed during SVP's normal food bank operating hours, which are Wednesdays: 11 am— 12:45pm& 1:30pm—3:15pm, and Thursdays: I 1 am-12:45pm. While we currently enjoy an informal relationship with these partners and there is a proven demand for the service,pet food supplies are largely dependent on donations to SpokAnimal. (SpokAnimal also supports a number of other organizations from these donations and frequently has limited supplies. As a result, fulfilling demand is not always possible.) With the City of Spokane Valley's support, Kevin's Critters, Spokane Valley Partners and low-income residents will have more consistent access to better-quality products. There is proven demand for this service and a recent study published by the University of Pittsburgh suggests that pets may even help the marginalized become more food secure.2 With the City of Spokane's support, the satellite pet food bank will enable economically challenged residents to a obtain a consistent supply of high-quality, free pet food and a kitty litter throughout the year. 2. Vet services In alliance with Spokane Valley Partners, and the financial support of the City of Spokane Valley, SpokAnimal will offer discounted vaccines and microchips as a service to pet owners in Spokane Valley. In a space provided by Spokane Valley Partners, a SpokAnimal vet and a technician will conduct bi-monthly (every-other-month) `pop-up' clinics throughout the year. SpokAnimal — 2021 Economic Development and Society Services Grant Proposal 2 SpokAnimal will waive its normal $15 per pet exam fee during these events. With subsidy for microchips and vaccines from the City of Spokane Valley, SpokAnimal will require from pet owners just a $10 co-pay for each microchip, a$10 co-pay for each rabies vaccine, and a $5 co- pay for other vaccines such as FVRCP(for cats) and DHPP (for dogs). This outreach effort will be promoted through flyers given to patrons using Spokane Valley Partner's services, and through social and print media. Vaccines such as rabies help safeguard the community from illness and safeguard animals from contracting preventable illnesses. Since an estimated 1 in 3 pets will go missing in their lifetime, microchips are a valuable tool in reducing demands on animal control services. Equally important, microchips make it more likely that pets will be returned with their owners; by as much as 20 times for cats, and 2.5 times for dogs.3 3. Community Cats Initiative SpokAnimal considers community cats to include friendly stray or abandoned cats, as well as feral (unsocialized) cats. These cats are unowned, but may be provided with food, water and/or shelter by caring individuals. It's estimated that one intact female and her offspring will produce 100 cats in just 7 years.4 Consequently, spay/neutering these communities are in the public's interest since it is an important step in preventing overpopulation. SpokAnimal seeks funding to create a targeted public awareness effort through flyers at trailer home parks (a common location for community cats) in order to find these animals. Funds will also be used to trap the cats, spay and neuter them, and administer vaccines. Thriving cats will be returned to the field,while others will be made available for adoption or provided as barn cats for qualified applicants. SpokAnimal will incur two-thirds of the cost of care for the cats until they are returned or rehomed and is requesting the City of Spokane Valley contribute the balance of the expense. SpokAnimal will cover 100% of the cost of treating any medical needs that are discovered. Trapping will occur throughout the year, however, as weather conditions allow, SpokAnimal plans to emphasize the program in late Fall and early Winter. This effort is to try to curb "kitten season" births, which run between March and October. 4. Guardian Angel Program With assistance from the City of Spokane Valley, SpokAnimal will work to remove a barrier to seeking necessary quality of life care that is frequently felt by the elderly and those with life- threatening illnesses. As reported by Psychology Today, some seniors put off medical treatment and forgo moving to safer living arrangements because they have no one to care for their pet.5 SpokAnimal's Guardian Angel program helps pet owners plan for the care of their pet should they become unable to provide continuing support. It is also a useful program for any resident that feels they lack local support from friends or family. Sadly, it's now becoming a resource for people who contract COVID-19. To raise awareness of this beneficial program, funding will he used to create and distribute materials to targeted locations such as the senior center, social service providers, social workers at medical facilities, and other social service providers. Personal visits to these locations by SpokAnimal staff will be done one day a week throughout the year. SpokAnimal —2021 Economic Development and Society Services Grant Proposal 3 Footnotes. 1. Demographics based on figures obtained from https://worldpopulationreview.com/us- cities/spokane-valley-wa-population and pet-owning calculation methods published by the American Veterinary Medical Association. 2. Based on "Animal ownership in low-income households: Is there a relationship between human and animal food insecurity?", 2019, University of Pittsburgh. 3. Source: https://www.petfmder.com/dogs/lost-and-found-dogs/why-microchip/. 4. Source: http://www.pethealthnetwork.com/cat-health/cat-surgery-a-z/why-you-should- spay-or-neuter-your-cat. 5. Source: https://www.psychologytoday.com/us/blog/fellow-creatures/201906/the- challenges-and-benefits-pet-ownership-seniors. V. BUDGET Item Funding Source Notes Grant SpokAnimal Partners 1.Pet food& supplies Pet food $5,000 For 26,000 lbs. of food—represents a discounted rate available to SpokAnimal Litter $1,600 For 2,000 lbs. of litter—represents a discounted rate available to SpokAnimal Supplies $600 For 5,500 labels, etc. Warehousing $1,200 Warehousing of bulk deliveries of supplies Delivery T$520 For transport of supplies from SpokAnimal to SVP Labor t$7,800 Supplies pick-up, repackaging and distribution done through volunteer labor Satellite t$120 Using storage container onsite at SVP, warehousing rodent control expenses, etc. Administration $1,040 Staffing to administer the program— order food, coordinate deliveries, etc. Program Costs $7,200 $2,240 $8,440 2. Vet care Clinic staffing $2,700 Vet &tech, and transport of supplies for service Pop-up site tt$300 Space provided by SVP Clinic fee $1,800 Exam fee waived to patrons Microchips $840 For 120 chips SpokAnimal —2021 Economic Development and Society Services Grant Proposal 4 Vaccines $2,400 For 240 vaccines. Assumes a rabies and one other vaccine per pet Flyers/brochure $100 To generate event/service awareness Program Costs $3,340 $4,500 $300 3. Community Cats Initiative Flyers/Brochure $100 To generate event/service awareness Traps $550 Purchase seven traps Initiative Service $3250 Includes spay/neuter, ear tipping,pain killer, vaccines performed by SpokAnimal Additional Care $2,500 Treatment of unknown care needs discovered upon trapping Trapping Service ttt$480 Trap setting and pick-ups Transportation ttt$300 Mileage expenses Rehoming Care $5,000 $10,000 Care and holding of 50 eats at shelter until they can be rehomed. (Assumes $15/day and average length of stay at 20 days.) Program Costs $8,900 $12,500 $780 4. Guardian Angel Flyer/Brochure $1,000 To generate event/service awareness. This will be an 8.5"x 11", multipage document to accommodate application forms Labor $7,000 For site visits,presentations, etc. Program Costs $1,000 $7,000 Total Costs $20,440 $26,240 $9,520 Funding $20,440 Request t Expense incurred by Kevin's Critters or estimated value of contribution by group's volunteers if Expense incurred by Spokane Valley Partners Expense incurred by trained SpokAnimal volunteers SpokAnimal will adjust the level of service it is able to provide based on funds awarded. This may involve purchasing fewer supplies, offering fewer microchips or vaccines, decreasing the number of community cats assisted, and/or reducing outreach for the Guardian Angel program. SpokAnimal — 2021 Economic Development and Society Services Grant Proposal 5 VI. METRICS 1. Pet food& supplies We will distribute 500 pounds of high-quality pet food and 40 pounds of cat litter weekly from the Spokane Valley Partner location over a period of one year. The satellite pet food bank is expected to benefit at least 100 individuals weekly. 2. Vet services We will administer 20 microchips and 40 vaccines per clinic session, helping up to 120 individuals provide preventative care for up to 120 companion animals annually. Though not a metric we have the capacity to track,microchips are proven to help reunite lost pets with their owner, and minimize the demands placed on municipal animal control services. 3. Community Cats Initiative SpokAnimal will trap and treat 50 community cats through this effort,which will help prevent over-population and remove unwanted animals from residential areas. 4. Guardian Angel Program SpokAnimal will distribute 500 brochures to targeted locations and obtain 100 Guardian Angel succession plans. P.S. Thank you for your time and consideration of our proposal! SpokAnimal —2021 Economic Development and Society Services Grant Proposal 6 VII. ATTACHMENTS 1. Copy of state certificate of non-profit incorporation and copy of federal determination of 501(c)(3) exempt status. 2. Copy of most recent budget of the overall organization. 3. Copy of the meeting minutes showing official approval of the project and authorization of the application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 5. List co-sponsors—Not applicable to SpokAnimal's proposal. CERTIFICATION This applicant her certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That is has read and understands the information contained in the Grant application and will comply with all provisions thereof. . Certified By (signature): `J L (Print or type name): a ,1 _(t Title: XC `lc ��P Date: '- ) SpokAnimal —2021 Economic Development and Society Services Grant Proposal 7 ii 1STATE S Op °) A t V rp� Mateit4L900 a try on , • w• Secretary of State I, SAM REED, Secretary of State of the State of Washington and custodian of its seal, hereby issue this CERTIFICATE OF INCORPORATION to SPOKANIMAL C.A.R.E. a/an WA Non-Profit Corporation. Charter documents are effective on the date indicated below. Date: 5/11/1992 UBI Number: 600-515-325 STA DI Given under my hand and the Seal of the State .;)'kC of Washington at Olympia, the State Capital 11 — - 96(714/'L— to it ' Sam Reed, Secretary of State ' 1 Q 889 t IRS Deparlruent or Ike Trca.uty Internal Revenue Service P. O. Box 2508 In reply refer to : 0248567568 Cincinnati OH 45201 Jan . 20 , 2010 LTR 4168C E0 91- 1223929 000000 00 00009628 BODC: IF SPOKANIMAL C A R E 710 N NAPA ST SPOKANE WA 99202-2867 023539 Employer Identification Number : 91- 1223929 Person to Contact : Bill Bertram Toll Free Telephone Number : 1-877-829 -5500 Dear Taxpayer : This is in response to your Jan . 08 , 2010 , request for information regarding your tax-exempt status . Our records indicate that your organization was recognized as exempt under section 501 (c) ( 3) of the Internal Revenue Code in a determination letter issued in APRIL 1984 . Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section 509(a) (2) . Donors may deduct contributions to you as provided in section 170 of the Code . Bequests , legacies , devises , transfers , or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055 , 2106 , and 2522 of the Code . Beginning with the organization 's sixth taxable year and all succeeding years , it must meet one of the public support tests under section 170 (b) ( 1 ) (A) (vi) or section 509(a) (2) as reported on Schedule A of the Form 990 . If your organization does not meet the public support test for two consecutive years , it is required to file Form 990-PF , Return of Private Foundation, for the second tax year that the organization failed to meet the support test and will be reclassified as a private foundation . If you have any questions , please call us at the telephone number shown in the heading of this letter . Sincerely yours , - 4-1 Michele M . Sullivan , Oper . Mgr . Accounts Management Operations I SPOKAN I MAL 2020 BUDGET Income Fundraising 214,800.00 Adoption Income 281,800.00 Outreach/Special Events 3,000.00 Direct Public Donations 142,500.00 Grants 63,000.00 Indirect Public Donations 24,500.00 Thrift Store Income 2,600.00 Program Donations 500.00 Clinic 140,900.00 Retail Sales 4,800.00 Other Types of Income 6,800.00 Total Income 885,200.00 Expenses Adoption Events Expense 73.00 Outreach/Special Events Expense 100.00 Computer/Internet Expense 18,568.00 Accounting Svcs 4,800.00 Clinic Expense 52,900.00 Retail Sales Inventory 0.00 Banking 18,200.00 Business 3,415.00 Contract Svcs 10,000.00 Depreciation Expense-Clinic 22,000.00 Depreciation Expense-Spok 20,000.00 Employee Wages/Benefits 939,485.80 Fundraising Expense 43,620.00 Insurance 17,919.96 Legal Fees 0.00 Marketing Expense 1,520.00 Office Expense 9,000.00 Shelter Operation Expense 122,600.00 Program Expenses 4,600.00 Travel/Training 2,700.00 Total Expenses 1,291,501.76 Net Ordinary Income -406,301.76 Other Income 153,000.00 Net Income -253,301.76 BOARD RESOLUTION OF SPOKANIMAL C.A.R.E. We,the undersigned, being all the Directors of SPOKANIMAL C.A.R.E.,organized and existing under the laws of Washington,and having its principal place of business at 710 N NAPA, SPOKANE, Washington 99202(the"Corporation"),hereby certify that the following is a true and correct report of a resolution duly adopted by a vote of the Board of Directors held on August 3,2020. A quorum of Directors was voting and the resolution was approved unanimously. This resolution has not been modified, rescinded or revoked,and is at present in full force and effect: Therefore, it is resolved: We do hereby authorize the submission of the grant proposal entitled,2021 Economic Development and Social Service Grant Proposal to the City of Spokane Valley. DIRECTORS 08/04/2020 Lorie Stephenson Date President t Stca, Vlit00a 1 08/04/2020 Jessica Moody Date Vice President franc.ne 0r'Gt.rli5Cl 08/04/2020 Francine Branisel Date Secretary Robert Henrich Date Treasurer 08/04/2020 Scott Kaster Date Member 08 1 04/2020 Dave Underwood Date Member 08104 f 2020 'aula Cleanhous Date Member ehael 08 i 0412020 Ronda Church Date Member 08 1 04/2020 Mark DeGon Date Member SPOKAHIMAL Board Members Term start Term End Term Name Position Date Date t. Affiliation I SankAnimal I I 1 Executive Dori Peck !Executive Director NA NA I NA ISpakAnlmal Director J Executive I Committee Lode Stephenson !President I Dec-2017 I Dec-2020 I 1 iprmtdeeknt Inc. Officers j i I Inland Northwest Assolcated I General Contractors(AGC) Jessica Moody Vice President Nov-2017 Nov-2020 1 I I i Apprenticeship Programs i 1 !Assistant Director Robert Nenrich 1Treasurer Jul-2017 I Jul-2020? 1 Empire Airlines,Inc. j I f Director of Finance Francine Branisel 3Secretary I Oct-2019 Ott-2022 1 !Retired Directors f I !AFCO Distribution Dave Underwood jDirector Jan-2018 I tan-2021 ( 1 Sales Manager Ronda Church !Director Jul-2019 I Jul-2022 I 1 Common Ground Real Estate,Inc. !Real Estate Braker I 1 r!Providence St.Joseph I i I !Health&Services Paula Cleanthous !Director Oct-2019 1 Oct-2022 1 jExecutive Director for I ' I( I !Clinical Informatics WAMT 1 1 (Merrill Lynch Mark DeGon Director Aug-2019 I Aug-2022 1 I f !Financial Advisor Scott Raster !Director ' Nov-2017 Nov-2020 1 Advantage Solutions !Retail Sales Representative Note:Board Members are volunteers and do not receive compensation.Each Board Member contributes financially to the organization. I 4, . • ) • • ": "1/4,,, , ( ' - . t - 111 • -- , 1 0''. it. ie' dil1.. IP"— ",- 11 al .,,... _.,... lk , f...2- . ilk s. 4- ,,..- „r • ,vec. 4 t...." I _ •'; ". -..... - 4 aa' ,.. . Ft i SPON MARL YOUR INLAND NORTHWEST HUMANE SOCIETY 1 Our Mission SpokAnimal is passionately dedicated to the placement, protection and health of animals through legislation, education and programs for pets and their people. t . t4 , , 14 . „n , fork ? 5`" ` '`. . iit . al ,. it ..„ _-,.. , _ ,,,- ._-, .... _ •* ‘ * . , -. . ..„ t) i: •. i \it. --- . , , ., 4 i , . 4 About SpokAnimal • Serving the Greater Spokane Region for 37 years ® Facilitating Pet Adoptions from Shelter & at Retail Partner Locations e Providing Medical Care for Pets thru Our Low-Income Vet Clinic 8 Supporting Pets & Their Owners with Programs • Operating the Bark It IV arket Thrift Store 2019 Performance Stats g14, Adoptions; 3,071 Spay/Neuter Services: 3,234ihrib _,` F Save Rate; 98% `" „,° �., l . - 410111:410447 p.i, , i Grant Request • Seeking Funds to Provide Social Services to Pet-owning Low-income & Elderly Residents, Plus Larger Community ti . through: • Pet Food Services • Vet Care Services • Community Cats Program • Guardian Angel Program 1 Estimated Community Impact: act: � � . Low-Income Pet-Owning 4 , 0 Households: 5,400 — 5,700 Low-Income Residents: 14,000 Elderly Residents (age 60+): 18,500 . Pet Food Bank • Work in Alliance with: ■ Spokane Valley Partners • Kiwanis's Kevin's Critters • Distribute 500 Ibs of pet food & cat litter to 100 residents weekly Fact: A, Research shows having a pet associated with better food security than when people didn't own a pet. _ .1 A .v Vet Care • Work in Alliance with Spokane Valley Partners ■ Run 6 Remote Clinics Throughout the Year • Offer Up to 40 Vaccines and 20 Microchips per Clinic I. iiii 11 • Assist 120 Pet Owners in a Year 1if It Fact; , ‘ ilk .... .. 1 out of 3 pets will go missing in , their lifetime. Microchipped cats are 20x more likely to be ' t returned to their owner. 61, u; t y .... , 1 Community Cats Program • Removes unwanted strays • Prevents overpopulation • Provides 'barn cats' for farmers/rural residents _6 -- t vitier, t Fact: ';d44 vit '"` -- _ One intact female and her off i ,' _ , spring will produce 100 cats in just 7 years. w 1 Guardian Angel Program • Provides documented succession plan for care of pet • Eases transitions for pets into new homes ■ Provides contingency for residents without local support (COVID) - 41. 4" _ Fact: ill _ 41 Seniors put off medical treatment and i forgo moving to safer living arrangements i out of concern for their pet. ,) F 1 Thanks for Taking a Peek at Our Proposal ! mil . ,ra�4iii _ 1 YOUR INLAND NORTHWEST HUMANE SOCIETY teen kid CLOSET • CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: -re en Qv K I A €}c Phone: - 3 - 5 E-mail CO s(4 a Ala ,n ice v1 ,d f 3 Address: ?O BU}( ` 0 g 9 City: SNtCct, State GO A Zip qgzzo Applicants are: Non-profit Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to`be considered for funding. Contact Person (if different than applicant) O ( p ,� 4- `'t` Phone: 509- !p c�` qr la 3(.0 E-mail RCADt{ (& r( SQL . COS Address 302,5 S , YXayt 0 WQ r l .�G city\le,cad&{e, State LID V zip ct g d Amount requested: $ Ot (')OO Applicant's match: $ 2_()r 06 fD Total project budget: .1) '(/ Ol 000 Is this a new or continuing activity? CO Y i4141 u.. I City of Spokane Valley Request for 2020 Grant Page 4 of 6 rre� veen 71, 1 . ,t r _ } I�. ?_I'Yl,-f3 _h 71_`'.if J �..,IC ;..._ .4 II. HISTORY Teen and Kid Closet is all about dignity for children and teenagers in need. The idea is simple. We give new or gently used clothing to children who need it. Our focus is youth in foster care, in poverty or homelessness. TKC is a brick and mortar shop in Spokane, serving Spokane Valley and all of eastern WA and North ID. Every shopper, from babies to young adults are welcome to our free shop. Each shopper has to be referred by someone of authority: social worker, school counselor, the court system, etc. Much of the youth we serve have no other access to nice clothing or shoes. By partnering with community members to get clothing and shoe donations and using fantastic, creative volunteers, we leverage resources in a big way. Together we are helping our children and youth understand how much our community cares about and believes in them. Mission statement: Every child is important and should feel that way. Teen & Kid Closet caters to children and youth in need, providing them with fashionable, good quality clothing and accessories for free. We give them choices when so often, they have none. I ,a 10 ~) ,,qq CLOSET `' ,�',„ ti { few �h. �'i.. r k yf 1 i-.- f � {,III. ,,,,A .,,,, ,,, . ,,i '' _ :1.) 11 .lit . 4_ III. PROJECT SUMMARY Teen & Kid Closet is requesting help from the Spokane Valley Outside Agencies Economic Development and Social Services Grant for our "2021 In Our Own Shoes Initiative". Our goal through this program is to make sure the children and youth, in need, in Spokane Valley and surrounding areas have at least one brand new pair of shoes or boots this year. It's something so few have or will have in 2021. The Social Services aspect of your grant, combined with other funds we raise will help us reach this goal. IV. SCOPE OF WORK a) TKC wishes to outfit the children and youth who are referred to us, with at least one pair of new shoes or boots (with tags on or in boxes). b) This may seem like such a simple request, for a new pair of shoes, but so few of our shoppers have ever owned one, Think about what you feel like choosing your own shoes that actually fit. Think of how much better you feel, how comfortable you are. Most of our shoppers come in with hand-me down shoes; they belonged to someone else, they were broken in by someone else. While it's a nice concept to "walk a mile in someone's shoes", that's not what we want for these kids who have so little choice in their lives. The community as a whole will benefit because this is one need that we can meet, helping these children take the right steps forward. c) Our hope is that we can start purchases in early 2021, begin distribution ASAP and continue throughout the year. d) n/a e) n/a f) n/a 5.34 CLOSET V. BUDGET l TKC 2021 "In Our Shoes Initiative" Total amount of shoppers anticipated for 2021: 2,000 Estimated cost of each pair of shoes: $20 Total Cost: $40,000 Spokane Valley Outside Agencies Grant $20,000 Fundraising/additional grants/donations balance $20,000 You'll notice the relatively low amount we are estimating per pair of shoes. We have some expert shoppers who keep their eyes on deals throughout the year, who also try to work with businesses for special deals. If we are not awarded the amount requested, TKC is prepared to write more grants and fund raise to reach the above goal. VI. METRICS Our goal for this project is easily quantifiable. We can track the children and teens who shop and what items they take. We will know immediately if they were able to receive a new pair of shoes. f } VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1 , That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. / Certified By: (signature) J1 /, 1( (print or type name) l c)‘3y n )(lap CC'` 6ri.,,c � l __ L Title: c,16'--�(`��.VLf"�,Q.r �P_2V] - 8 o ,- Date: q-3 _zo City of Spokane Valley Request for 2020 Grant Page 6 of 6 �`)1 e. nt It ' iet1 Internal tcvrnur Seri/let: In reply refer to : 4077950277 OGDEN UT 84201- 0029 June 21 , 2018 LTR 4168C 0 27-3756238 000000 DO 00034268 BODE; TE TEEN CLOSET STEPHEN PINCKNEY PO BOX 4099 NOSPOKANE WA 99220-0099 028603 Employer ID number : 27-3756238 Form 990 required ; Yes Dear Taxpayer : We ' re responding to your request dated Apr . 25 , 2018 , about your tax-exempt status . We issued you a determination letter in February 2011 , recognizing you as tax-exempt under Internal Revenue Code ( IRE) Section 501 (c) ( 3) . We also show you ' re not a private foundation as defined under IRC Section 509 (a) because you ' re described in IRC Sections 509 (a) ( 1) and 170 ( b ) ( 1 ) (A) ( vi ) . Donors can deduct contributions they make to you as provided in IRC Section 170 . You ' re also qualified to receive tax deductible bequests , legacies , devises , transfers , or gifts under IRC Sections 2055 , 2106 , and 2522 . In the heading of this letter , we indicated whether you must file an annual information return . If you ' re required to file a return , you must file one of the following by the 15th day of the 5th month after the end of your annual accounting period : - Form 990 , Return of Organization Exempt From Income Tax - Form 990EZ , Short Form Return of Organization Exempt From .Income Tax - Form 990-N , Electronic Notice (e -Postcard ) for Tax-Exempt Organizations Not Required to File Form 990 or Form 990 -EZ - Form 990-PF , Return of Private Foundation or Section 4947 (a ) ( 1 ) Trust Treated as Private Foundation According to IRE Section 6033 (j ) , if you don ' t file a required annual information return or notice for 3 consecutive years , we ' ll revoke your tax-exempt status on the due date of the 3rd required return or notice . You can get IRS forms or publications you need from our website at www . irs . gov/forms-pubs or by calling 800-TAX-FORM ( 800-829-3676) . If you have questions , call 877-829-5500 between 8 a . m . and 5 p . m . , Teen & Kid Closet 2020 Annual Budget 2020 Contributions Budget Paypal 100.00 Revenue (Business) Amazon Smile 400.00 Contributions -Cash 18,000.00 Contributions-Grants 25,000.00 • Contributions-Papa Murphy`s 9,000.00 Contributions-Other 2,600.00 Fundraising TC Race 9,500,00 Bourbon and Bacon 7,500.00 Interest 50.00 TOTAL Contributions 72,150.00 Expenses Contractor Expense 10,000.00 Donations to others 1,250.00 Clothing _ _ 16,000.00 Event Expenses 1,000.00 Bourbon and Bacon 5,000.00 Race Expense 1,000.00 Licensing 200.00 PayPal Fees 200,00 Reimbursement 3,000,00 Services 600.00 Insurance (Business) 830.00 Marketing (Business) 400,00 Web;lnternet 800.00 Meals & Entertainment(Business) 400,00 Equipment 100.00 Lease- Rent(Sprague) 37,560.00 Store Supplies 2,500.00 Utilities (Business) 5,800.00 Cell Phone 700.00 Internet(Business) 400.00 TOTAL Expenses 87,740.00 Net Total (15,590.00) • Phone' S 5 3}4-1151 1 ailing Address: Store Address. D9 ;i PO Box +�J�? 307 E SpragueEma[i: contactateenkidcicset.org Spokane, WA 99220 Spokane, WA 992N www.teenkidcloset.org Action of the Board of Directors By Unanimous Electronic Vote The undersigned, as the President of the Board of Directors of Teen & Kid Closet, a Washington Non-Profit established under 501(c)(3) of the Internal Revenue Code (the "Organization"), hereby consents to the adoption of the following resolution without a meeting and does hereby adopt the following resolutions by unanimous electronic vote: RESOLVED that a grant application for funds provided by the City of Spokane Valley for calendar year 2021 be submitted in the amount of $20,000 for the purchase of shoes for children in our community that are referred to the Organization by our social services partners. The Organization's Finance committee has reviewed and submitted the 2020 budget to the Development Committee for inclusion in the application. The Finance Committee further recommends to the Board of Directors that the application be approved for submission and said application is hereby approved in all respects and this resolution be included in the official minutes of the Board of Directors; and RESOLVED that such grant award be used in the nature intended on the official application by the Organization; and RESOLVED, that the proper officers/members of the Organization be, and each of them is, authorized and empowered, acting in the name and on the behalf of the Organization, to make, execute and deliver all agreements, documents, instruments and certifications and to do or cause to be done all such acts and things, and to take all such steps, in each case, in the opinion of any such proper officer taking any such action, that may be necessary, appropriate or advisable in order to effectuate the full intent and purposes of any and all of the preceding resolutions and all actions taken heretofore by any such proper officer in connection with the transactions approved in the foregoing resolutions, and all transactions related thereto, are hereby approved, ratified and confirmed in all respects. IN WITNESS WHEREOF, the undersigned has executed this Written Consent as of_3 August 2020 . Sean Grubb President Teen & Kid Closet Board of Directors *Co-Founders, Directors: Robyn Nance Griep Linda Rogers *Board President: Sean Grubb *Board Vice President: Brandon Kerr *Board Treasurer: Dmitriy Topov *Board Secretary: Kyndra Gamache *Board Members: Anneke Van Dieren Everett Megan Guinn Nicole Koyama Jason Lang Stacy Pincock • Jim Reincke Tom Townsend CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Charity Doyl Phone: (509) 928-9664 E-mail Charity@thefamiiyguide.org Address: 10922 E. 47th Ave., City: Spokane Valley State WA Zip 99206-9455 Applicants are: Non-profit YES Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Phone: E-mail Address _ City State Zip Amount requested: $ $16,750 Applicant's match: $ Total project budget: $16,750 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2020 Grant Page 4 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) C----"-----jve (print or type name) NA GOA 0 ird Title: ).): MOO Date: 1 0 ) Dal. City of Spokane Valley Request for 2020 Grant Page 6 of 6 2nd RALLY THE VALLEY Celebrating the City's Best in Arts. Beats & Eats HISTORY Established in 2005. The Family Guide's mission is to connect families with school age children with programs and resources available in Spokane and N. Idaho. We also organize several events such as The Family Fun Fair, Back to School Bash & Supply Drive, Earth Day Spokane, Rally the Valley and Northwest Winterfest. PROJECT SUMMARY 2nd Rally the Valley falls under the category of Economic Development. Our mission is to provide an economic opportunity for Spokane Valley residents. This is a juried event to feature the Top 40 of Spokane's Valley artists (performing &visual), makers, and crafters SCOPE OF WORK a. What it is you wish to do? With events like Terrain's Bazaar events and Kendall Yards' Night Market gaining popularity in the community; The Family Guide seeks to organize the 2nd Rally the Valley as a juried show featuring the best artists (performing & visual), makers and crafters in our city. The first Rally the Valley was held at Balfour Park across Spokane Valley City Hall in June 22 and 23 2019. We had 50 vendors, 6 food trucks and performers during the event. We want this event to be a part of the City of Spokane Valley's annual happenings and honoring its Top 40 artists, crafters & makers who are proud to live in a City that embraces the arts & small mom&pop type businesses. b. How and why the community will benefit? We want to show support to Spokane Valley visual artists, performing artists, crafters, and makers who have been affected financially with all the events cancelled due to the Covid-19 pandemic. Just as Terrain's Bazaar and Kendall Yard's Night Market has successfully branded itself as a juried event featuring the best of the best; we want to offer 40 Spokane Valley visual artists, performing artists, crafters, and food makers an opportunity to prosper and ignite the economy. • 10 Visual Artists (all visual art mediums are acceptable - painting, drawing, photography, sculpture, digital, prints, fiber art, collage or installation art) • 10 Performing Artists (featuring poets, dancers, magicians, musicians, singers and include sound and video art.) • 10 Crafters (weaving, carving, jewelry or pottery that involves making things skillfully by hand, often in a traditional way.) • 10 Food Makers to participate. (jams, sweet confections,jerky, smoked meats, cheese, breads & pastries) There is no fee for the chosen top 40 artists' to be a part of the event and 100%of the purchases will go directly to the artists. Note: As posted on Terrain's website: Typically, the artists who participate in Bazaar sell a combined $120,000 each year. www.terrainspokane.com/bazaar Our goal is using this event to support Spokane Valley resident artists, crafters & makers but also spark the economy with additional revenue coming in to support the retail stores and restaurants in the Valley Mall and the surrounding areas. c. What is the beginning and ending dates of your project? The Family Guide organized monthly events at the Valley Mall from 2016 to 2018. We tracked the sales of the participating vendors for 3 years. October was the month the vendors generated the most sales and is the month before the citywide holiday craft shows begins. We would like to host the 2nd Rally the Valley event TBD during the month of October 2021 at the Spokane Valley Mall. Each vendor will receive a 10x10 Booth Space with black skirted display tables & stanchions to give it a professional look. We will also have a stage for the performing artists to show-off their talents and invite attendees to visit their booths where they can sell copies of the CD's or to receive information on booking them for private and public events. Timeline: • We will start accepting applications from artists in January 2021 • With the applications voted and approved by a committee of Spokane Valley residents. • Announcements will be made in April TBD. • The top 40 will be judged on the following merits: 1. Visual Artists and Crafters will be asked to submit photographs and will be judged on exemplary creativity, experimentation, and imagination. 2. Food Makers will be asked to submit samples and will be judged on taste, presentation, and unique appeal. 3. Performing Artists will be asked to submit a video sample and will be judged on their artistic excellence, innovation, and originality. In addition to participating at the event, we will purchase print ads in Art Chowder Magazine & Valley Current Newspaper—both publications are owned by Spokane Valley residents. We want to purchase from and support as many Spokane Valley Businesses for this project. The ads will feature the top 40 artists, crafters and makers and will be used to promote the event. We will also utilize social media, press releases, participating artists to promote the event. We will offer in-kind advertising in The Family Guide and our E-newsletter as part of the advertising campaign. Is it a seasonal activity appropriate to its location? The Spokane Valley Mall provides an Indoor Location, Security, ADA Accessible, and it is located on the STA Bus Route. Brief history of event or organization. The Family Guide's Director and Spokane Valley resident, Charity Doyl has been organizing events in Spokane and N. Idaho since 2001. Our biggest event is the Family Fun Fair—since 2011, this one-day parenting expo attracts 25,000 attendees to downtown Spokane. We use The Family Guide, featuring parenting resources that is distributed to promote the event to local area schools, libraries and family friendly businesses. Dean Cameron is a Spokane Valley resident who serves as a Board of Director for The Family Guide. He is also the publisher of Art Chowder Magazine and is a respected art expert and avid collector within Spokane's Visual Art community. Daniel Legg is a Spokane Valley resident who serves as a Board of Director for The Family Guide. He is a professional percussionist and vocalist who is well connected and known within the Performing Artists circuit in Spokane. Dennis Mitchell is a Spokane Valley resident who serves as a Board of Director for The Family Guide. He is a sought-after emcee, motivational speaker, actor and a featured contributing author for Chicken Soup for the African American Soul. BUDGET • Spokane Valley Mall Rental Fee: $1,000 (Includes Tables, Linens &Stage) • Rental fee for additional display tables, linens and stanchions: $1500 • Videographer, Photographer, Soundman & Emcee for Performing Artists: $1,000 • Marketing & Advertising: 6,000 Includes full page ads to feature the 40 Spokane's Valley's Best of the Best. • Event Staff to monitor the event, set-up &tear down: $500 • Bottled Water & Snacks for Volunteers & Performers: $250 • Decorations & Framed Award Certificate for the 40 Chosen Artists: $500 • Website to feature and promote Rally the Valley's - 2021 Best of the Best Artists, Crafters and Makers. $5,000 Total: $15,750 METRICS The grant funds will be used to ensure the quality and success of the event, and it is well promoted. Community attendance and participation from our residents will be the measure of the success of the project. We will also partner with Spokane Valley Mall to track the revenue sales of their retailers to measure the event's financial impact. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organizations board of directors and principal staff. Charity Doyl —Executive Director Board of Directors: Kim Brown Dean Cameron Daniel Legg Dennis Mitchell Accountant: CPA Donna Enburg 6. List co-sponsors, if any, by title and type. Spokane Valley Mall— Back to School Bash &Supply Drive Event Host 2021 Sponsors-TBD AmmEMMEMMOMM II INTERNAL REVENUE SERVICE DEPARTMENT OP THE TREASURY P. O. F30X 250E CINCINNATI, OK 45207. Employer Identification Number: Date! 26-0223132 .J u.. 1 O 2014 DLN: 17053042339014 THE FAMILY GUIDE Contact Pernon: Y09x2 8 47T1i AVE CUSTpMER .nenvIcE YD� 33.�]54 spoxnrrt±. WA 99206 Contact Telephone Number: (8771 829-5500 Accounting Period Endings December 31 Public Charity 5tatun: 509(a) (2) _. .. ._. form.990 Required: .. ._ .. Yes Effective Date of Exemption: November 15, 2012 Contribution Deductibility: Yea Addendum Applies: no Dear Applicant: We are pleaaed to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501(c) (3) Of the Internal Revenue Code. Contributionn to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequentr:. deviate, trannfexes or gifts under section 2055, 2106 or 2522 of the Code. necauae thins letter could help revolve any question regarding your exempt statue, you should keep it in your permanent records. organization° exempt under section 501(c) (3) of the Code are further clat:sified an either public charities, or private toundationa. We determined that you are a public charity under the Code section(s) linted in the beading of thin letter. For important information about your reeponnibilitien au a tax-exempt organization, go to www.ire.gov/charities.. Sitter "4221-PC" in the. search bar to view Publication 4221-PC. Compliance Guide for 501(c) (3) Public Charities, which deecriben your recordkeoping, reporting, and diecleaure requirements. Sincerely, f #71;""iribi4gra Director. sxempt organisations Letter 947 The Family Guide 2020 Projection ANNUAL REVENUE Estimated Grant Funds $12,000 Event Vendor Fees $20,000 Sponsorship $15,000 Advertising Revenue $40,000 TOTAL REVENUE 87,000.00 ANNUAL EXPENSES Estimated Administrative $15,000 Publishing Costs $36,000 Event Costs $25,000 Staff Labor $10,000 TOTAL EXPENSES $86,000 Due to Covid-19 Pandemic. The Family Guide Board of Directors voted YES via email to approve the projects. Daniel Legg, Dean Cameron & Dennis Mitchell are residents of the City of Spokane Valley. k V rkanaar..ir a 4 u 0 rMa.wMl,iry:.e:s:',;r :. -.:.y',Y9lf_..it•::.r_ :,m^dPe ar:niiThtibi6Ktia.aaltty;initrneJits fn •. G --.vtaY.-4ii `}--e •f.t:m4n5.n:re-_L k h.. r rn .._ B)f:.- - tr7 secsoot--am Ana-4! irML S h,trr=naanesrr- ©f4,:tuoryy,tr rill!try`.sdq,s,otv.Ilno itT+.i;lOilo,r*r Ve ep!, s Flit!messages.docttrtr nc,photo,or people Q Chem 4-&,,f. h Ch .► Arv,lve m rat:•, kq Dilate r Spam ... . X t-tack h d eF 111 Hun I c:Ia15• Q Sporn ... . . X Re:The Family Guide Approval of Project From:ch:3nl0An, l _ Bent:Weenosday.Augusl 5.202G 1.0i PM L. Oanh lNrte ae,5k5r 7ni=,l:_rt+, e9 Ian.-lull rata:a:ara. To:liiiF:o3 lllog7 !� I 7a.nchalliyeh04gatrinll5}cvtt�E Subject Pod Tioo Famly Dodo ApDfGYdl of prclot[ I • Du ler nl MY VOTE IS YES! Deena On Sim.As) 2020 at 844 PM Cheraw'Beoalslrrd ntfdy' jy}ac+mom.mole I approve the projects_ Dear Family Guide Board of Directors, THANKS I am applying for grant to benefit Spokane Valley residents in 021. —Fawn Wad Message— l)2nd Rally the Valley-to creole econdutic opportunity for the From.Charily 13agatsing athantydoylayahoocom. • artisans,crafters_mnkere end artists for Spokane Valley To;dnart artctlard tcunr<door lcoadell rvder.ewns',torn Btumt `dd residents.This juried show features handcrafted items and food ki ka.hrovm Itnr>to ,DennisMdihell<denniss ak rnaA.[om-l:Denial B booths to be hosted TBD at the Spokane Valley,!tall. Legg<peppy}A,Kfiuen l note " O enialc Na<nmla.,,aasa...asnirs;tGAtitKum5errXarr_lifu.ataO rl f:,I e,-,...<:lo,..I- ,,... . I.,.iE,, . r 0, •Chum,") FR tw ri=r••s - p cn:nreaa,-nw II d [I=..:,x4n.,,.J_ a,rlpr...tlo re. ma reessoles.sln.urrser,4t phol oar peoplo ^' Charity f n,.;: <11 y Y ..,. Lri i.'o.c Dexer (II Spam ••• a. '+ X FL' li d.sawaehswdaern ,.• .,.,d,.,.".,. t e:,nr,yTariiawa- 4-eaek h w Y A; u,e RI Mow? m VeLett 0 Slam ••• X t r<,'.tnartrtiy ba;7an:r.3 m Ire:The family Guide Approval of Project r t l.,tpy Iofle'p alma I tan.Cavity KITH Brown•1 y.-�,es•a-. _ s._�,.: Ili inank5, T.s.Cha ty Hagaisrirg I Ingot I wan en Lhs noarll Lai Yes Orteurse(You to great work my fnamdr On Sun.Avg 2 2020.A 44 PM Gristly Ragats:ng=chant rrinal5Vnitee ram,mote DEAN CAMERON Dear Fondly Guide Board of Directors, e.�r.-H•�»•• wu taut � 1 am applying,For a p,rant to benefit Spokane Valley residents in k6»airrt ...e.•<.*^tr�r.i..r.:�o•.tawr+ 2021. L)2nd Rally the Valley-to create economic opportunity for the • • artisan.,crafters,makers mid artists for Spokane Valley residents.Tide jutted show features handcrafted items and food booths to be hosted TBD at the Spokane Valley Mall. • ej E x 0 t-- »an nail,yahoo.coeefdtrukiervldmessagcyfAJ3WegOAcRdcfyyoPoisoixsee tr adi tiu+de cro>ge Cderdsr-.. 0(ID unresdl- Home ri account Su.aeherE., httraritscherxrpec- d-IR Cin:ity its lam,.. trn'l onsisyns dc:a-!.rnterp.phoms Ot i:ser:plc E Q t:lr-r+ilj • eado 4% dh a► Y Are»ise El 4"c.•a [Delete r1:1,Spam ... + X From:Chanty Bagats og cc ban tedatifb,•a ma tom> Sent.Sunda,.August OS 2020 a.44 pM To:deanlanc.tmden ter Kin Btw.n,kieoolykayetemstuVatnall eum 7.Nixes Withal ndertntsslwaf sttggrnal.corrr>,Doubt.B Legg `P+p✓ilr."r�.-unicael loin Sublerl:The Fu'n:j iaurde Apprc.et of pfolect fl Dear Fatally Guide Board of BrrectMa, I ate appiytne fora grunt to benefit Spokane Volley restdents tit 2.021 I)2nd Rally the Valley-to create economic opportunity fat due artisans,crafters,maltose and artists for Spokane Valley residents.This juried show features handcrafted items and food booths to be hosted TBD at the Spokane Valley l fall. 214thRocktoSchool Bash,Snack&Suppl}Drive, For 2021 we want to expand our area of senate to include East Valley,Central Valley and West Valley School Districts for Our Back to School Bath Supply&Snack Dent as part of applyn tg for the City of Spokane Valleys Economic Development di Social Semkes Grind. d-;ta-sh x — i maiLyalioo.comet!toldarsJlJmessagaeiA 3'Weg0AnKutiegaPQ01SQ17(Scm '* family code._ [oagteClFndar-.. 0 rib:union-at•chin.. home fl Account 4aitmer1--. t bitrsilnfWarspee_ 1.49 Gunty the tarty... I end mossage•x ducumef5s,phase;no prnple C1, ninety 4-Sack IV ON Arc,,„ ri-'eve e='et2 Q 4poat ••• + n }( For the past 3 years-The Family Guide has successfully collected school supplies and snacks to benefit the Coeur el'Alone& Lakeland School Districts plus the tiff Head Start Pragmarns for Early Learning. We have donated over 7.100 books en promote literacy and reading for pro-K to 12 grade students by providing hooks fur the classroom labia:tea m N.Idaho.In addition,Spokane schools with a high ratio of students registered in the reduced or tree meal programs were included in dte Book drive-Any new leacher who put in areptmest were given all the book*they needed for their classroom library April 2020-to promote literacy and reading during the Covsd-19 pandemic,The Tavaily Guide donated 2,000 books to Fast Valley,Central Valle,West Valley&3 olerneatory schools en bind 61. • • Since 201S,we have procured and donated 00,000 Rind Sam,Cracker,and Fruit Snacks that was distributed to Spokane ,.J ECEAP,District 31,East Valley,Central Valley,West Walley,Coeur d`Alene Schools,Lakeland Schools and NIC Headsman Scitooie•the snares were given to students to take borne so they have food during the weekend and holiday breaks.The snacks were also given to studentsssdrose fanuly was hornrke.s or made available in the classrooms for hungry students Pre-K to 12th Grade. Just need the Board of Duecter's approval to apply for the City of Spokane Valley's Economic Development and Social Services Grinds. THANKS for teplyrng YES' • THE FAMILY GUIDE City of Spokane Valley Economic Development & Social Services Grant Application :�11E a I \ Our goal is to provide students the tools and support they need for a successful school year. We are applying for a Through the School Districts, the school supplies & snacks are grant to purchase the school supplies and snacks for the made available to families whose children are on the Free Meal students in Central Valley, East Valley & West Valley School Programs, children in foster care, homeless children, and children Districts for 2021 - 2022 from families receiving public assistance. Iim NEGAL CINEMAS f r'' I. FCIOP COURT E f __- -_ mow::'•._. w, 1 - .t. oi"...1,k.4%-cf •:M1. - : am- p A ' I r f n i ii .M., _1 ma`s __�r , - „4 I. ' _ ..w..4'{:• V: ,ia� fir,' Ui IIt4r 1 ..) �• 4: r if �1 yf _, _-� a. - , 1, 1 ! mil" , I �! y r r:. k i The Family Guide&Spokane Valle lall' ° Event Features Back to School Supply Drive where the r '..., :N community can bring donations of supplies & snacks. Fashion Show w/ Adoptable Pets from SCRAPS K ) , . _.I-. p '. ' .0 CIIOOL\ r-\ ° Performances from Spokane Valley Dance Schools l+ Am" 0 Parenting Resources & After School Program & After School nrichment Expo -,..... , or_ 1 Igo .,, . - 14 e m. . ., s a� „, /, I _ "', ulLR ,, r • ; f c- IV '' N ' --Al ' 11,_ ,t4,1, T.,t,-$04A - ,. A. • te..a 'e Our goal is to provide students the tools and support they Through the School Districts, the school supplies & snacks are made need for a successful school year. We are applying for a available to families whose children are on the Free Meal Programs, grant to purchase the school supplies and snacks for the children in foster care, homeless children, and children from families students in Central Valley, East Valley & West Valley School receiving public assistance. We have successfully done this for the N. Districts for 2021 - 2022 Idaho Schools since 2017 and can easily replicate the program for the Valley School Districts. Studies from the American Psychological Association reveal the psychological effects of hunger on education. Hunger has been observed to cause depression, anxiety and withdrawal, all of which are obstructions to a child trying to focus on education. L Hunger can also cause behavioral problems. In a classroom setting, a single child's behavior can affect the rest of the students, the teacher's attention and the overall learning atmosphere. In this case, hunger not only disturbs the affected child's learning, but the learning of others as well. Since 2018— The Family Guide provided 80,000+ SNACKS to .gt East Valley, Central Valley, West Valley, District 81, Coeur d' Alene School District, Lakeland School District, Nine Mile School District and the ECEAP Programs. Snacks delivered at the Central Valley We also donate children's books for new teachers (private Early Learning Center in October 2019. or public schools) for their own classroom libraries. a. r Irr ur , : Il IF ek a WE WOULD LOVE TO BRING THIS TA \fALY a BACK WITH A TWIST. . . ARTS + EATS + BEATS , FEATURE THE CITY OF SPOKANE TF 8i ji VALLEY'S TOP 40 PERFORMING - 50 VENDOR IP BOOTHS ARTISTS, VISUAL ARTISTS RAND CRAFTED n d 23r , CRAFTERS & MAKERS. ITEMS ,,4 OAM-7PM SAT&10AM 4PM , oRIGrNAL Across From ARTWORK • Spokane Valley City( ` . KID Vendor Submissions Open ACTTVITIE,) Space is Limited-10x10 Tent Spaces Available F Our mission is to provide an economic & MUCH $100.00 Booth Fee MORE Pero Commission-Fee Covers Both Days opportunity for Spokane Valley residents i' , Contact Charity-509.928.9664 This Event is Proudly Email:Charity•thefamilyguide.org & businesses. Sponsored by SrumERICA Contact Dean-509.995.9958 1. Email:Deontlortchowder.cam ..... t . I., .... - , . ,..... -- .., a • ! T. r/V . J r '` :'. • ' . . , ,th r .,....„ ..... . . . ......._ _. , ...,,, : • , ..„ 1 Ih. .. ..e , ,• N, I ••!-,0 • ,, ,-;-7,-;'7,•-• ,...,• W , ....... • . 1 .,•.,_ , ..\, . ,•• vuwatira !,!4111.•_,... ,•• .., .. ....... i io . . . . . . , . ..).. . \\., ,. . - , .. , _ . . i ',,..7.,,. .4,, , -.,i i . ' ,, . '.. 'i.,.. dt.V. .:%.-' ,i .L -- '- ) , r • _ .J., ,. .. — - 111 i-: 'L..1)-. ..: ' '. ' te 044 - . -.. _ v: ..,.. ,_ 4111111111111111111\ i , tr! - ek 111L—.446ii _....., ..jr' N. .---i .11, • * * a M tilliV -alm1M=MEM.- et . WE WANT THIS EVENT TO BE A PART OF THE CITY OF SPOKANE VALLEY'S ANNUAL HAPPENINGS AND HONORING ITS RESIDENTS WHO ARE CHOSEN AS ONE OF THE BEST. WE WANT CREATING A SENSE OF PRIDE,THAT THEIR CITY, LEADERS &COMMUNITY EMBRACES THE ARTS&SMALL MOM&POP TYPE BUSINESSES. THANK YOU f. f CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: The Family Guide Phone: 509-928-9664 E-mail Charity@thefamilyguide.org Address: 10922 E. 47th Ave., City: Spokane Valley State WA Zip 99206-9455 Applicants are: Non-profit YES Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Charity Doyl Phone: (509) 928-9664 E-mail Charitydoyl@yahoo.com Address 10922 E. 47th Ave., City Spokane Valley State WA Zip 99206-9455 Amount requested: $ 22,500 Applicant's match: $ 10,000 Total project budget: $32,500 Is this a new or continuing activity? The Back to School Bash is Continuing & The School Supply Drive for Valley School Districts is New City of Spokane Valley Request for 2020 Grant Page 4 of 6 • Type text here VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) Man. (0(JT1) Title: 11}1. Date: 'o I 51 UCZO City of Spokane Valley Request for 2020 Grant Page 6 of 6 4th Back to School Bash &Supply Drive Benefitting Students in Central Valley, East Valley &West Valley School Districts. HISTORY Established in 2005. The Family Guide's mission is to connect families with school age children with programs and resources available in Spokane and N. Idaho. We also organize several events such as The Family Fun Fair, Back to School Bash & Supply Drive, Earth Day Spokane, Rally the Valley and Northwest Winterfest. PROJECT SUMMARY • Back to School Bash & Supply Drive to benefit Spokane Valley residents/students enrolled in Central Valley, East Valley and West Valley School Districts. • The project falls under the category of Social Services SCOPE OF WORK With the school districts announcing providing virtual/ distance learning for the Fall of 2020 and until further notice for 2021. For 2020-2021 school year, to help students with distance learning and focused while studying on their computers - especially for households with numerous kids studying at the same time— we will work on fundraising to provide headphones for students that will be distributed thru the school districts. It would be wonderful to welcome students back for the 2021-2022 school year with a surprise that the school supplies are provided for Spokane Valley residents/students enrolled in the Reduced or Free Meal Programs. Any Spokane Valley resident with children enrolled in the Valley Districts can also apply for the school supplies thru their school district. b. How and why the community will benefit? f. Brief history of event or organization. Our goal is to provide students the tools and support they need for a successful school year. With so many families going thru the financial & emotional stress of educating their children at home—supplying school supplies for 2021-2022 to students will help boost the morale of parents, students and educators who are hit hard with the challenges of exploring the challenges of distance/virtual learning this school year. The Family Guide has partnered with 2 N. Idaho School Districts and the North Idaho Head Start Early Learning Program (equivalent of Spokane's ECEAP Program) since 2017 in providing school supplies and snacks for their students. We have developed a program by partnering with the school districts. The school supplies & snacks will be made available to families whose children are on the Free & Reduced Meal Programs, children in foster care, homeless children, and children from families receiving public assistance Any family can also request school supplies throughout the year for their children thru their School District. Snacks was on the top of the wish list for teachers polled in the Coeur d' Alene School District. Many children still go to school hungry. Studies from the American Psychological Association reveal the psychological effects of hunger on education. Hunger has been observed to cause depression, anxiety and withdrawal, all of which are obstructions to a child trying to focus on education. Hunger can also cause behavioral problems. In a classroom setting, a single child's behavior can affect the rest of the students, the teacher's attention and the overall learning atmosphere. In this case, hunger not only disturbs the affected child's learning, but the learning of others as well. Therefore, we include providing snacks for the teachers. Note: After working with Spokane District 81, Coeur d' Alene School District, Central Valley, East Valley & West Valley School District's Nutrition Services to figure out a healthy snack to donate that meets the criteria of being NUT-FREE, GLUTEN-FREE, DAIRY-FREE & Low Sugar e that's how we discovered that KIND Snacks' Chocolate Chip & Oatmeal Bars fit the school's dietary health requirements. The Family Guide has a partnership with Central Valley, East Valley and West Valley School Districts since 2006. Last April 2020, we donated 7,500 Kind Snacks and 1,000 children's books for the Drive Thru Lunch Programs right after the Covid-10 Pandemic Government Shut down. Replicating what we have done in N. Idaho will be easy to do for the Valley School Districts. 100% funds given by the City of Spokane Valley will purchase school supplies and snacks and will only benefit the 3 Spokane Valley School Districts; the monies will not be mingled with the funds and donations designated for the N. Idaho School Districts. c. What are the beginning and ending dates of your project? January 2021 to August 2021. • Once approved, we will contact the 3 Valley School Districts who will appoint a contact person for us to work together on this project. The Districts will provide a school supply need list for their students' pre-K to 12th grade. • We will start our efforts to write grants & sponsorships for Spokane Valley Schools' Back to School Supplies &Snacks for 2021. • We will start our marketing campaign starting mid-July 2021 for the community to bring donations of school supplies & individually packaged snacks during our Back to School Bash & Fashion Show TB❑ in early August 2021 at the Spokane Valley Mall. • As part of our partnership for the 4th Back to School Bash —the Spokane Valley Mall will provide a vacant retail spot to store the donated supplies, allowing community volunteers to come in and sort the donations. • In-kind donations of school supplies and snacks will be divided between the 3 school districts. • Items that are not donated will be purchased using the funds given by the City of Spokane Valley along with grants and sponsorship monies. • School Supplies and Snacks will be delivered to the 3 Spokane Valley School Districts the 3rd week of August by community volunteers. • The School Districts will send an email to parents whose children are enrolled in the Free & Reduced Meal Programs—they can fill out an application form if their children need school supplies. The supplies will be made available for the students throughout the school year. • The School Districts will send an email to the teachers, they can request for individually packaged snacks available for them to distribute to their students in need of snacks. • The School Districts will deliver the school supplies and snacks directly to the classrooms and the teachers. d. Is it a seasonal activity appropriate to its location? The Spokane Valley Mall provides an Indoor Location, Security, ADA Accessible, and it is located on the STA Bus Route. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET 4th Back to School Bash & Supply Drive Event Expenses will be paid for by event sponsors & participating vendors • Spokane Valley Mall Rental Fee: $1,000 (Includes Tables, Linens & Stage) • Fashion Show Coordinator & Model Fees: $2,000 We always incorporate special needs children &teens in the fashion show. Models will be Spokane Valley residents. • Entertainment, Activities & Performers: $1,500 Featuring Spokane Valley Dance Schools & Musicians • Videographer, Photographer, Soundman & Emcee: $1,000 • Marketing & Advertising: $3,500 • Event Staff: $500 • Bottled Water &Snacks for Volunteers, Models & Performers: $250 • Decorations & Miscellaneous Supplies such as Donation Bins: $250 Total: $10,000 City of Spokane Valley Grant— 100%will be used to purchase School Supplies & Snacks $7,500 Central Valley School District ($5,000 for School Supplies &$2,500 for Snacks) $7,500 East Valley School District-($5,000 for School Supplies & $2,500 for Snacks) $7,500 West Valley School District- ($5,000 for School Supplies & $2,500 for Snacks) TOTAL: $22,500 If the awarded funds are less than requested —we will purchase what the budget allows with 75%going towards school supplies and 25©%going towards individually packaged snacks. VI. METRICS End of September 2021, we will partner with the 3 Spokane Valley School Districts to track how many students from Spokane Valley students benefitted from this program. And how many teachers requested snacks for their classrooms. The numbers will be submitted in a report to the City of Spokane Valley by early October 2021. Upon grant closeout this should be the focus of the required post grant reporting. VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. Charity Doyl —Executive Director Board of Directors: Kim Brown Dean Cameron Daniel Legg Dennis Mitchell Accountant: CPA Donna Enburg 6. List co-sponsors, if any, by title and type. Spokane Valley Mall — Back to School Bash &Supply Drive Event Host 2021 Sponsors -TBD INTERNALRE E SERVICE DEPART OF THE TREASURY v. O. AOX 2500 CINCINNATI, OH 45201 Employer Identification Number: Dates 25-0223132 JUL 102014 Dom: 17053042330014 THE FAMILY GUIDEContact person: 10922 8 47Tlt AVE Cu3TOM]�R SERVICE YD1# 33 9SL 9I'OXANE, WA 99206 Contact Telephone Number: 0771 029-5500 Accounting period Ending: December 31 public Charity Statue: 509(af (2) . �. Form. 990 Required:• r.. Yes Effective Date of cempti©a: November 15, 2012 contribution Deductibility: Yea Addendum ,Appliee: No Dear Applicant: We are plenaad to inform you that upon review of your application for tax exempt atatnv we have determined that you are exempt from Federal income tax under section 501(c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Coda. You are a2.ao qualified to receive tax deductible bequests, devisee, tranotera or gifts under section 2055, 2106 or 2522 of the Code. Docaune thin letter could help revolve any questions regarding your exempt nt&tua, you (should keep it in your permanent records. organization° exempt under section Solidi ()) of the Code are further clauaified are either public charities: or private foundation°. We determined that you are a public charity under the Code section(:) Bated in the heading of this letter. For important informationabout your responsibilities au a tax-exempt organization, go to www.irs.gov/charities. Enter "4221-PC" in then search bar to view Publication 4221-PC, Compliance Guide for 50l(e) (3) Public Charities, which deacriben your recordkeoping, reporting, and diecloauro requirementa. Sincerely, 4.721-1-6 11.1.14441441) Director. Exempt organizstione Latter 947 Due to Covid-19 Pandemic.The Family Guide Board of Directors voted YES via email to approve the projects. Daniel Legg, Dean Cameron & Dennis Mitchell are residents of the City of Spokane Valley. . + ' . 0 , r. ,...-. =vu2'a:A•k.rwY.2.,,,,,,,4 .•N•r-:,: huecrih•pYhWxria••natcr94✓AfRt'£iutr.icinifv%SrnRmetaxt .1.. ®:z-.-,.,.a, iJ,;•.:,.•,� -ri- p�...;, B ..:,..-..,.. b;....,,..,->: e. a. gl car--h...,.,. v t ,..,.,--,M ;:,,:, . .r ..., ,- S) s,a..:�.,,., find+.nSaade,documents:photos et people `E 0 Charity I Ind messages,document,photos or people ' -Q .Mart f1 `m Q spa.l ... . . X t-hark $ * 11. FA ArcWac ra tins'r m D==sin ©spam ... .. • X F sa�>= 6F +► w A,:"L.c II. „-•_t,te Re,The Family Guide Approval of Pmlect •r,,, -- From:Dlikihtlattuth.lol Bone Weslnnsday August 5.7h?d 1111 nil leO.ae L .,l,Milehfll ae,. r: tots., ,,:..is r�l has soot •,, as 4> 7a:Pr.+a P,iaa,t i rnlfharlty tagats ng - Subject rw Tho Parini.).Guido approval of Prninct GP lei ill MY VOTE IS YES! Dennis an Sun,Aug 2.2n2d al t 44 Phi Chanty Bagalsing nhar;tydRylea l tisdm-Walt. I approve the projects, • Dear Family Guide Board of Directors, THANKS I ma applyinlg for a grant to benefit Spokane Valley residents in 2t071. —Puma Wed tdossaue--- 1}2nd Rally the Valley-to create economic opportunity for the Rom:Chanty Bagaising enhanlidoyhayanoo com> artisans,crafters.makers and artists for Spokane Valley To:dirangnitchucana corn rdunnCffancltowdur.cotnr,Kiln Brown re$Acdents.This juried show features handcrafted items and food skimttykay:arownt+3!4metl comp,Dennis kitchen sdonnisspeakstiomarl.coms.Daniel B booths to be hosted TBD at the Spokane Valley ialeli. Lem snaipyt4r]cnmcasl net' at d ?Al .,&,ewa-i,s is..ems,?04serar5?81517FX,dllilrn?nlltnd f -I... •, C ClW. 0.-i, iffi c:.-p.r.c.,.-x.._ la nfr,:rwr..sic,. Rj r..I,. IB.Au:cfll.e.,. n..1q,c.:rt-A.rr,r— el r Coe*,+n I. NO messages,aenatrteitn photos at pc-tole Cl Itel Chanty 4-lurk tits Oh MF 0 a„h;.r ri"o.o if rr.,e.• 4Q swm I,. • . X :`.p j d�m®artehawdn.eam „.., � .,•..... f-conk « On ■► II An,u:c el i,,,- IT a:5 eie 0 Spin ••, • • X : U • ro.ctvl,ty 0493h..,r4 Re:The Family Guide Approval orProjecl r:.o,.,,,:,:,bs, I intros.!shoo akapiconcnany • a n; kiwi,Aug t At:;:.xvk1 I`I €'twlks. ,..Chanty€agaos,,.y 1.1 1 tmgal l was ran This t211t41 Lul - Yes Orearsni You do groat work nip friends F Cn Sat.Aug x2020,s44ailChaneyFagot.s,ntto troetar'.1rn10",,am,wrote i DEAN CAMERON ... Dear Family Guide Board of Directors, ,-.a •-_"•,r.r+ I am applying fore grant to benefit Spokane Valley residents in wice at+ILf I�'""�.n,..run...wt.-.Lttcrfr a.rl-nn,+.o-.•w 2021. 1 LI 2nd Rally the Valley-to create economic opportunity for the artisans,crafters,makers and artists for Spokane Volley residents.This juried sho.c,features handcrafted items and food booths to be hosted TBD at the Spokane\'alley Mall, } layo-• x 0 nair,0cccomjtilioldsryfrirmessa3earaV3Weq°andixwocsltjsCJY.Se.y sfr -e iuude.- l Lmxel;alerdar-.. g(Ai unraadl-rha,r.- �Home ArcoonS SnTSderA.. ,L hip-4s5h.aripa e_ fry}44Cra,ity Thef.Tr... Find mossai2s.ck-v*imento.photos car Pe4-ple Cl ch.inty. e—Faye 41 A • Y n,ehcs h i..r IT oa1=_Ie •.ram ••• • ' X From:Charity Bagalsmg cchantadoyiiffyahoo cony Senn.Sunday August 02 202018.44 pm To:deangadchoa'dor.toa,Kim Brine.con nyka)ehrunu'Lnlymail can Gismos leFichell.dennisspeaia t>_dgma,l cam,,Danlal B Lego •-pappyjd©sorncasiria l� Sussiact:The Fant[y Guide Approval of Pretest Dear.Family Guide Board of Directors, • I a+uapplying for a groat to beneE:[Spokane Salley residents iu 2021. 1)2nd Rally the Valley.to create ecesmtmc opportunity for the artisans,wafters,makers and anists for Spokane Valley resnleum flits mired show features handcrafted items and food booths to be hosted THD at the Spokane Valley MalL 2)Atli Back.to School Bash,Snack R Supply Drive. For 2021 we want to expand our area of sere ice to include East Valley,Central Valley and West Valley School Dumas for our Back to School Bash Supply&Snack Drive as part of applying for she City of Spokane V•allee's Eccuanvc Development irc Soma'Services Grant axis-a1 x a I mellyahoo.comrdlfohleis/ifmessrges/A13tveg0AcRdliygar"QfjSCIXVow it f ervsrlylade,..- aa rasp Gterda'-... IOS1 unto.)-rasa.. Fa r+nm. m onot Stitrhece. httptifttsc rep r. Q 40Charily the Faun, pnttf rstessager,d swmennnt,plsu:t?s 8r People • (.� d-hand. ={ E—Rack h aRi .1 r,cc.cnnn,'.eye m 0u ste 1:1!Syar A . X For the past 3 rears-The Fismile Guide hos successfully collected school supplies and snacks to benefit the Coeur of Aleue& Lakeland School Disuse plus the NIC Head Start Programs for Early Learning. We have donated over 1,500 books to promote literacy and reading for pre-K.to 12 grade students by providing hooks for the classroom libraries to N.Idoho.Lv addition,Spokane schools with a high ratio of students registered sn the reduced or free meal proginois were included in Ave Book di ice.Any new-teacher who put m a request were given all the hooks they needed for their classroom library April 2020-to promote literacy and reading during one Corid-14 pandemic,The Family Guide donated 2,000 books to Fast V'a0cvy,Central Valley,West l'ntlee&3 cicrnerrtary schools sn District 81, tl Since 2018,we hoe procured and donated 80,000 Kind.Bars,Crackers and Fruit Snacks that-was distributed to Spokane ECEAP,District S I,Part Valley,Central Valley,West Salley,Coeur tf Atene Schools,Lakeland Schools and NIC Headman Schools•the gnarls were gnveu to students to take horse so they have food during the weekend and holiday breaks.The 1 snacks was she givers to students siitase family en-as homeless or made available its the classrooms for hungry students Pre-K to 12dt Grade. lust need the Board of Director's opponent to.apply for Me City of Spokane Valley's Economic Development and Social Services Grams. THANKS for replying YES! The Family Guide 2020 Projection ANNUAL REVENUE Estimated Grant Funds $12,000 Event Vendor Fees $20,000 Sponsorship $15,000 Advertising Revenue $40,000 TOTAL REVENUE 87,000.00 ANNUAL EXPENSES Estimated Administrative $15,000 Publishing Costs $36,000 Event Costs $25,000 Staff Labor $10,000 TOTAL EXPENSES $86,000 \/iI&fest ' CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Valleyfest Phone: 509 922-3299 E-mail: peggy(cvalleyfest.orq Address: 10814 E. Broadway Ave City: Spokane Valley State: WA Zip 99206 Applicants are: Non-profit yes Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Peggy Doering Phone: 509 922-3299 E-mail: peggy©valleyfest.org Address: 10814 E. Broadway Ave City Spokane Valley State: WA Zip: 99206 Amount requested: $ 68,000 Applicant's match: $68,000 Total project budget: $240,000 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2021 Grant II. HISTORY: Valleyfest is a non-profit committed to Spokane Valley. The Valleyfest mission is to produce community driven, safe, family oriented, visually dramatic festivals. Valleyfest exposes the talent that enriches the region and celebrates the visual and performing arts, education, science, and recreation so the entire community can experience them. A part-time staff of one, summer interns, and community volunteers work throughout the year securing the funding necessary to provide safe, quality events, which showcase the Spokane Valley. Over the years, the average economic impact of Valleyfest is estimated at 2.4 million dollars for the three-day festival. III. PROJECT SUMMARY Valleyfest requests a grant to market and advertise to the Inland Northwest Region which includes North Idaho, Western Montana, and Eastern Washington. Valleyfest brings visitors to Spokane Valley and brings the community together to celebrate the assets of the Spokane Valley. The dates for the Cycle Celebration are July 25, 2021 and Valleyfest is September 24, 25, and 26, 2021. Valleyfest will invite and market Spokane Valley to the Inland Northwest Region through TV, radio, social media, print, and email campaigns. The citizens of Spokane Valley and the business community benefit by having visitors spend money in the Valley while they visit Valleyfest. Onsite spending and off-site spending related to the festival generates revenue for the local economy Valleyfest 2020 was cancelled because of COVID 19 and for the safety of our community. This pandemic has economic impacts on events, entertainment, and those businesses that supply events. In addition, new protocols are in place to maintain a safe environment for 2021. The message in 2021 will be on economic recovery, connecting the community, and changes that impact personal safety. IV. SCOPE OF WORK a. What it is you wish to do? Citizens of the Spokane Valley and surrounding region are invited to attend the three- day festival to watch the Hearts of Gold parade on Friday evening, register for recreational activities, enjoy free entertainment at the three live festival stages, or to engage with over 200 vendors at the event. Each year over 7,600 volunteer hours produce Valleyfest, the Spokane Valley Cycle Celebration, the Hearts of Gold parade, and the Spokane Valley Hearts of Gold float. In 2021, a Multicultural festival will be added to our festival schedule. The business community, the nonprofit sector, schools, and community outreach groups step forward to volunteer for the events. Valleyfest is possible because of the donated time and energy by the community's citizens. The objectives are to create lasting sustainability and growth which economically benefit the City of Spokane Valley. Valleyfest is part of the cultural identity of the City of Spokane City of Spokane Valley Request for 2021 Grant Valley bringing over 15,000 attendees to the Sprague Avenue parade and over 35,000 to Mirabeau Point Park, CenterPlace Regional Event. Center, Spokane River, Plantes Ferry, and Centennial Trail. Regional marketing develops Spokane Valley's tourism objectives. Through effective marketing and promotion, Valleyfest invites both event visitors and vendors to shop and stay in Spokane Valley, with Valleyfest as the primary incentive for conducting commerce. Expected visitors and participants in Valleyfest can be categorized into several groups—each with unique economic impacts on Spokane Valley. 1. New sales revenue to businesses in immediate and regional event vicinity 2. Exposure of Valley-based businesses to residents living outside Spokane Valley 3. Future Valley-based business opportunity 4. Hotel/Motel Room Nights 5. Branding/community advantages for Valley-based business. Research supports the fact that consumers may switch purchasing preferences to businesses that support favorable community causes/events, i.e. Valleyfest 6. Impact on restaurants, local vendors and merchants, and gas stations The Valleyfest volunteers work in collaboration with Spokane Valley businesses to reach more of the Spokane Valley business community. In 2019, Valleyfest and the Miss Spokane Valley Royalty Court attended the Lilac, Millwood, Tekoa, Fairfield, Davenport, Chewelah, and Deer Park community events inviting those communities. 7. 2020 was an interesting year with COVID 19 and the cancellation of all large gatherings and parades. b. How and why the community will benefit? Valleyfest is a community-driven, safe, family-oriented, visually dramatic festival in Spokane Valley and funded through grants, sponsorships, and booth fees. Money from this economic grant is required for the organization to continue promoting Spokane Valley. c. What are the beginning and ending dates of your project? Cycle Celebration July 25, Multicultural festival August and Valleyfest September 24,25, and 26 2021 d. Is it a seasonal activity appropriate to its location? Yes, it is. e. If an outdoor activity, are there any weather-related constraints? Weather can be a factor however, Valleyfest continues with safety in mind. f. Brief history of event or organization. Valleyfest 2019 celebrated 30 years of being the premier festival in the Spokane Valley. In 2020, the Valleyfest events were done in a virtual venue because of COVID 19. Our focus is to bring community together for social and economic benefits. In 2021, the focus will be the same however the board of directors expect 2021 to have changes in the delivery because of the pandemic City of Spokane Valley Request for 2021 Grant 2021 Valleyfest Marketing Budget Graphic Design $10,000 Print Media $10,000 TV/Radio $10,000 Website $10,000 Social Media $5,000 Commercial Production $6,000 Event Photographer $2500 Email Marketing $1,000 Printing $6,000 $7,500 Signage/Banners Total $68,000 City of Spokane Valley Request for 2021 Grant VI. METRICS: Valleyfest' s specific goals for the grant funds is to market and invite the Pacific NW to visit Spokane Valley. At the event, Valleyfest collects attendee surveys that ask visitors where they are from, where they are staying, and what shopping they plan to do while in Spokane Valley. Without the economic development grant, Valleyfest will have less money to advertise the event. Funds are used to reach out to tourists outside of the greater Spokane area. Attendee surveys are compiled and analyzed to determine the economic impact the event has on the community. Over the years, the average economic impact of Valleyfest is estimated at 2,4 million dollars for the three-day September festival. Visitor Survey is included in the packet. MultiSport Sunday 2019 • I ' y ! J ..�If'IYi4 • • ry.. City of Spokane Valley Request for 2021 Grant Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati. OH 45201 Date: fvlarch 19, 2003 Person to Contact: Shawndea Krebs 31-02330 Customer Service Specialist Valleyfest Toll Free Telephone Number: P 0 Box 368 8:00 a.m.to 6:30 p.m.EST Veredale WA 99037 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 94-3152294 Dear Sir or Madam: This is in response to your request regarding your organization's tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect. Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(t)and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of $20 a day. up to a maximum of $1n,0nn, when a return is filed IatQ unless there is reasnriabfe cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of 8100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. • -2- Val leyfest 94-3152294 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public Inspection without charge for three years after the due date of the return, You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of$20 a day for each day you do not make these documents available for public inspection (up to a maximum of$10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely. z orog, John E. Ricketts, Director, TE/GE Customer Account Services Valleyfest Board of Directors Meeting July 9, 2020 LOCATION: ZOOM MEETING Call to order 12:05 attendance: President, Rick Wilhite; Secretary, Gail Bongiovanni; Executive Director, Peggy Doering; ,arcia Asmussen, Carrie Ann Hoag, Stephanie Hughes, Tim Lane, Shirene Young. Absent: Treasurer, Rory Henneberg; Judy Lippman, Katrina Nebel. Proxy: Vice-President, Steve Florance. Approval of June 11, 2020 minutes with Attendance correction. Marcia Asmussen -Motion to Approve; Stephanie Hughes -2nd; APPROVED Old Business- 1. Treasurer's Report — First Interstate $ 8,650.97; Washington Trust Bank $ 36,091.94: TOTAL: $ 44,742.91 2. Update on the PPP Program - Rick Wilhite The PPP program rules changed from 75% to 60°/0 for payroll and 8 weeks has been extended to 24 weeks to utilize funds. To meet the PPP criteria, $1,344 will be paid to Executive Director. President Wilhite will file the PPP EZ form in a few weeks with the intent that the PPP loan will be converted to a grant. 3, Executive Directors Report— Peggy Doering a. Status of Cycle Celebration as of July 9 — Peggy Next meeting and deadline to decide Monday, July 13th. Approval received from Dr. Lutz, and City of Spokane Valley. Awaiting approval from Centennial Trail usage and Spokane Valley Road Dept. Must have 100 riders registered by July 12th to continue. b. Miss Spokane Valley Court— Peggy August 1st 3:00-5:00 pm at Spokane Valley LDS church park for 2020 court presentation. Ben & Jerry's Ice Cream will be donating ice cream treats. 2019 Scholarships paid. Perfect Logos provided shirts for 2020 court. Formal invitation to be sent before the event. c. Sponsors — status of— Peggy Meeting with sponsors. Multi-Care has Valleyfest 2020 in budget. WA Health Care Plan & Vivacity new sponsors for 2020. Some sponsor money given with conditions if event cancelled. d. Valleyfest — To have or not to have— Still up in the air - Peggy Spokane Valley Mall has been approached to have outdoor drive-up movie there. Parade working on permits. Stage 4 required for Center Place building open & Mirabeau Park stages live bands, choirs, or dancing. Decision will be made by August 13th deadline. New Business: GRANT APPLICATIONS: Executive Director anticipates applying for a variety of grants with Board approval. This would include: a. Outside Agencies — City of Spokane Valley Proposed Peggy apply for 2021 Economic Development Grant for marketing. Stephanie Hughes-Motion to Approve; Marcia Asmussen -2nd; APPROVED b. Hotel/Motel Lodging Tax Grants Proposed Peggy apply for 2021 LTAC Grant Stephanie Hughes-Motion to Approve; Marcia Asmussen -2nd; APPROVED c. Innovia grant Peggy apply for 2021 Innovia Grant $30,000 for Multi-Cultural Event in Spokane Valley Stephanie Hughes-Motion to Approve; Marcia Asmussen -2nd; APPROVED d. Empire Health Foundation Grant Proposed Peggy apply for 2021 Empire Health Foundation Grant Stephanie Hughes-Motion to Approve; Marcia Asmussen -2nd; APPROVED • 2020 VALLEYFEST CANCELLATION CONSIDERATION: Executive Director will explore with City of Spokane Valley that if Valleyfest 2020 cancelled, the 2020 Economic Development Grant of $ 28,146 could be used for Valleyfest 2020 Operating Expenses since that has already been approved at the WA state level. Adjourn 1:00 Dates for upcoming Meetings: 1. August 13 — TBD Board Meeting (At Steve's office if we're in Phase 3) 2. September 10 —TBD Board Meeting (Steve's if possible). 3. October 8 — TBD...but we probably will not have a meeting. 4. November 12 — Board meeting. Valleyfest roundup and/or what's next year. 2020 Valleyfest Budget City of Spokane Valley Grant 2021 Board approved 2/1/2020 The board has not revised the budget reflecting the impact of COVID 19 Income Category Cycle Celebration $16,380 Miss Spokane Valley Event $ 2,500.00 Booth income $ 36,000.00 TotFest $ 4,500.00 Marketing City of Spokane Valley $ 46,746.00 Publication $ 4,000.00 Sponsors Income $ 65,000.00 Valleyfest Income Other $ 8,700.00 Multisport $ 5,000.00 Children`s Foundation $ 3,000.00 Total Income Revenue $ 191,826.00 Category Expense Foundation Grants $3,000 Cycle Celebration $10,300 Miss Spokane Valley $3,750 TotFest $500 Booth Expense $1,400 Car Show Expense $1,150 Contract Services $4,000 Entertainment Expense $45,000 Equipment Rental $12,000 Marketing Expense $46,746 Publication $7,500 Security $7,000 Insurance, Permits and Fees,Misc $7,000 Office $14,000 Professional Fee $1,000 Payroll $27,480 Total Expense $191,826 2020 - 2021 VALLEYFEST BOARD OF DIRECTORS Revised March 12,2020 Rick Wilhite—President Wilhite Enterprises 1010 Sunnyvale Lane,Spokane Valley,WA 99037 Home:(509)922-3808 * Cell: 509-991-6634 iIlit tipij I1otrnaiLcorn Steve Florance - Vice President Tim Lane Inland Northwest Insurance 12319 E Broadway, Spokane Valley,WA 99216 1014 n.Pines Rd.,Suite 101 Spokane Valley Rotary Spokane Valley,WA 99206 Office: 509-926-5135 Cell: 509-926-5135 Work: (509)892-6373 Cell: 509-953-7262 timtir)timllue x eney.tom slr'vel riitIandIiwi.coin Gail Bongiovanni—Secretary Judy Lippman Gail's School of Dance 14120 E. Springfield, Spokane Valley, WA 99216-2053 Cell: 509-294-1437 i Phone: (509)922-4493 Cell: s�clyli prnan5o(n� mail.eam pa !du lecr(6.2.juiro.eurn Rory f-lenneberg Treasurer Katrina Nebel Umpqua Bank 4321 S.Bowdish Rd 507 N.Mullan Rd,Spokane Valley,WA 99206 Spokane Valley, WA 99206 Phone: (509)842-1627 * Cell: 509-939-7908 Phone: 509-720-3675 R orvI-lennebei 7ic�iunipquubank.corn lurebelirilyiicsin .or:�; Peggy Doering—Valleyfest Executive Director Shirene Young 11522 E. Sun View Cir, Spokane Valley,WA 99206 Cell Phone: 509-230-6829 * Office: 509-922-3299 8903 E Liberty gp ggy r @g Spokane WA 99212 or doerin a mait.eotre Youngps2@comcast.net coincast.net 509 939 1083 (cell)Or 509 891 9173 (home) Marcia Asmussen 1606 S Blake Rd., Spokane Valley,WA 99216 Phone: 509-590-5412 marcia22 I4 iiiyahoo.coni Carrie Ann Hoag 525 S.Barker Spokane Valley, WA 99016 Cell: 509-998-7673 Choag97960tconic ast.net Stephanie'Hughes 124 W 16th Ave, Spokane,WA 99203 Home: (509)994-8681 * CelI: 509-456-4722 LtSI1C?ii1�3r1{4'1'i:i33"i1t r iL.l1ta List co-sponsors, if any, by title and type 2019 Valleyfest Sponsors City of Spokane Valley Multi-Care Valley Hospital, Title Sponsor Modern Electric, Major Family Sponsor Inland Empire Paper Co, Main Sponsor Canopy Credit Union Parade Sponsor The Current, Main Sponsor Pacific Source Main Sponsor Spokane Valley Mail, Main Sponsor STA, Main Sponsor Fleet Feet, Main Sponsor Washington Trust Bank, Main Sponsor BECU, Partner Sponsor Bimbo Partner Sponsor Sunshine Disposal, Partner Sponsor Inlander Partner Sponsor Waste Management, Partner Sponsor Pinecroft Business Park, Partner Sponsor Umpqua, Partner Sponsor Spokane international Airport, Supporting Sponsor Tim Lane Insurance Anderson and Perot Supporting Sponsor Inland Northwest Insurance Supporting Sponsor WA Arts Commission, Contributing Sponsor Banner Bank, Contributing Sponsor Dishman Dodge, Contributing Sponsor, Yoke's, Contributing Sponsor Horizon Credit Union, Contributing Sponsor Fred Meyer, Contributing Sponsor Molina, Contributing Sponsor Office Depot Contributing sponsor First Interstate Bank Contributing Sponsor Avista, Event Day Sponsor YMCA, Event Day Sponsor CHAS Health Event Day Sponsor Jimmy Johns Event Day Sponsor Dave's Bar and Grill, Event Day Sponsor KIND Snacks, Event Day Sponsor Premier Manufacturing, Inc, Float Sponsor Rich's Exxon on 16st, Float Sponsor Purfect Logos, LLC, Float Sponsor Celestial Selections, Float Sponsor Major Supporters also include: Spokane Valley Fire Department Spokane Valley Police Department Vera Water and Power Spokesman-Review S.C.O.P.E. The Bike Hub 1,. 4 \4icfes €. Visitor Survey 1. Including yourself, how many people are in your group? la.Your group includes: (Check all that apply) 0 Your children) 0 Friends/relatives (18+years) 0 Spouse/partner 0 Child(ren) of friends/relatives 2.What was the main transportation method you used to get to the festival? (Check one) 0 Car 0 Carpool 0 Bike/Walk 0 Bus 0 Airplane 0 Other 3. How many miles do you live from the festival grounds? 4. How important was the festival in your decision to come to this area? (1) Not important (2) Neutral (3) Somewhat important (4) Very important 5.Are you staying overnight? 0 Yes 0 No 5a. If staying overnight, how many nights will you stay in the area? 5b. Are you staying overnight in a paid accommodation (Hotel/Motel/Campground) or unpaid accommodation ' (Home/Family/Friends)? i 5c. If you are staying in paid accommodations,where are you staying? 6. How much do you estimate to spend during this visit? 7. How many hours do you plan to spend at the festival? 8. What days do you plan to attend the festival? (Check all that apply) 0 Friday 0 Saturday 0 Sunday 9. How many years have you attended the festival? 10. How likely are you to attend next year? (1) Not likely (2) Neutral (3) Somewhat likely (4) Very likely 11. Where do you reside? (Zip Code): Optional: To receive emails regarding next year's events, list your email here: _ VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. J// L Certified By: (signature) (print or type name) �� { t}F C 7 Title: Date: gh, //:7_ City of Spokane Valley Request for 2020 Grant Page 6 of 6 VI A VALLEYFEST IS A 501(3)(C) `vim NON-PROFIT ORGANIZATION Villeyfest' 13 !IIVIQ f PARADE 1001 ill 300 PARTNER WITH US! ENTRIES RIDERS 200 , CYCLE Valleyfest was founded in 19 :'as a way to expose ALL children to the CELEBRATION benefits of art,science,nature,and recreation.Since then,Valleyfest has CAR SHOW E fed into a multi-faceted event showcasing the people and places that ENTRIES 9110 are the heart of Spokane Valley.Beginning in July with a Cycle Celebration ilaillildl. MILES and wrapping up in September with a parade and community festival, Valleyfest produces THE premier events in the Spokane Valley. th, NON-PROFIT 64 BOOTHS One thing that truly sets Valleyfest apart is the :Aicated group of that make it all happen through hard work,commitment SPONSOR and a shared vision of enriching the community.Without their fortitude, 2.6 BOOTHS valleyfest would not be the success it is today. SWINGING INp 700 wA THE VALLEY `4 ANNUAL HIGHLIGHTS ° ' 45 ac REGISTRANTS • 3!lw/F Entertainment Stages • Fishing at the Falls STEP UP FOR DOWN Beer,Wine&Food Garden • Spokane Valley Cycle Celebration ENTRIES SYNDROME WALK Over Vendors • Robotics,STEM&Astronomy Twilight Parade • StepUP for Down Syndrome Walk 300 EVENT VOLUNTEERS Pancake Breakfast • Swinging in the Valley Dance Competition 7500 VOLUNTEER HOURS Car Show with Classics TotFest 5k/10k,Duathlon,Triathlon, And much,much more! and Family Bike Ride Sage the Date i c� 31 st Annual Valleyfest "`T 7::.::,.:,,,, 4 September 25-27, 2020 i. r Mirabeau Point Park fi i� �` -. _ CenterPlace Regional Event Center + i i. 4 ' T., l Plantes Ferry Park a ram. i 2020 Events l Miss Spokane Valley Pageant-Spring 2020 ' ^' _ 1` Fundraiser Breakfast'April 22 Cycle Celebration—July 26 Parade—September 25 Festival&Booths—September 26-27 CV 011111.teeP With Q1a/le y`eat Join the Fun! VALLEYFEST.ORG 0 0 O 0 PO Box 368 i Spokane Valley,WA 99037 509.922.3299 info@valleyfest.org THANK YOU 2019 SPONSORS MultiCare i •M MODERN Spokane FLEET r f' �,P @SpoNaneVallsil Paci ic5ource �,t,Wn ��p�E #.0 Valley Hospital ,LI,.�..�.� �m�,m7. Valley A.Pais f POKANE VALLEY MALL d.: INLANDER refi BIEICIU PIN =ao�r cano W DIMBO AR SWA Cru rent o Moan v DI,s"":fie",e�9 ��o „�..,o.a, P� :� a n,s,on 1e9F Sty CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Valleyfest Phone: 509 922-3299 E-mail: peggy a�7,valleyfest.orq Address: 10814 E. Broadway Ave City: Spokane Valley State: WA Zip 99206 Applicants are: Non-profit yes Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Peggy Doering Phone: 509 922-3299 E-mail: peggy@valleyfest.org Address: 10814 E. Broadway Ave City Spokane Valley State: WA Zip: 99206 Amount requested: $ 15,000 Applicant's match: $15,000 Total project budget: $30,000 Is this a new or continuing activity? New City of Spokane Valley Request for 2020 Grant II. HISTORY : Valleyfest is a non-profit committed to Spokane Valley. The Valleyfest mission is to produce community driven, safe, family oriented, visually dramatic festivals. Valleyfest exposes the talent that enriches the region and celebrates the visual and performing arts, education, science, and recreation so the entire community can experience them. A part-time staff of one, summer interns, and community volunteers work throughout the year securing the funding necessary to provide safe, quality events, which showcase the Spokane Valley. Over the years, the average economic impact of Valleyfest is estimated at 2.4 million dollars for the three-day festival. III. PROJECT SUMMARY Valleyfest is requesting $15,000 as startup monies for a stand alone "multicultural event" scheduled for one Saturday or Sunday during August of 2021.The citizens of the City of Spokane Valley will primarily benefit through Economic Development; however, the social service impact should not be overlooked. Valleyfest has been committed to diversity, community and inclusion at the festival in September. Valleyfest has partnered with Welcome Home, YMCA, Fiesta Spokane, and Mukowaga Institute. In 2021, with the opportunity to work with many community cultural organizations and consulting with leaders in the area, those community groups are developing this event at CenterPlace. IV. SCOPE OF WORK A. What it is you wish to do? In partnership with the City of Spokane Valley, Valleyfest would like to host a Multicultural Event as a demonstration of our area's commitment to multiculturalism. We have the opportunity to demonstrate and bring visibility to the various dimensions of culture. Objectives for Multicultural Event ® Respect and appreciate cultural diversity. • Promote the understanding of unique cultural and ethnic heritage. • Promote the development of culturally responsible and responsive curriculum ▪ Facilitate acquisition of the attitudes, skills, and knowledge to function in various cultures. A Provide opportunities for learning in order to advance multicultural, antiracist education, equity and social justice. o Promoting minority owned and culturally diverse businesses in the Spokane Valley area. B. I-low and why the community will benefit? The City of Spokane Valley prides itself on recognizing and appreciating diversity, inclusiveness, openness, and social equity. Through the internationalization of education, cross-cultural marriages, globalization of migration, and the significant number of employers hosting migrant workers, it is paramount that we invest in our social capital, community identity, and offer cohesive enhancements in our activities. Multicultural events have three key characteristics: 1.) Cultural celebration 2.) Cultural identity and expression 3.) Social interaction City of Spokane Valley Request for 2020 Grant This event will serve a multitude of ethnic groups, cultures, religions, and languages. It provides the City of Spokane Valley an opportunity to create a shared environment for interests, identity, belonging, residence, and social status (inclusion)for a diverse population. This event will foster, enable, and focus attention and intention in a positive way, by providing a time and a place for what a multi-cultural community values. L'Ix:rar_ .;ri_vtits M1li .,tit. Csruupx flea t-eaia::vt P pul:atiae Characteristics litnui I C,tuulra U,onimtnt I'r,pultuiolt Cultural Reaffirm community and culture. Celebrate the richness orcultwal di Lastly within cclebranont I tiucalc younger generations about their traditions the society and beliefs. Learn about other communities'and cultures. Cultural identity Reestablish ties with their homeland and culture. View other cultures. and expression Sustain then cultural identities. I.oStel Cultural acceptance within the mainslrcam Feel cornfoi table and secure within a multicultural community. sireiety by strengthening their identity. Generate community acceptance orenitural diversity. Reinforce the society as a m ullieulturaI one in the collective mind of the cumnntnily. social Communicate with people with the same cultures Break prejudice. interaction Relieve their nostalgia for their homeland. Promote social harmony- Stakeholders/Participants for this event include, but are not limited to: o Spokane Valley Employer Groups with diverse and migrant employees • Refugee Coalition (s) • Colleges/Universities o Churches o Ethnically diverse small/medium business owners/operators o Non-profits who serve minority groups o Ethnic food vendors Given the wide array of stakeholders and interested parties, collaboration is a key component of this event. C. What is the beginning and ending dates of your project? One day event situated at Center Place during the month of August D. Is it a seasonal activity appropriate to its location? Yes E. If an outdoor activity, are there any weather-related constraints? Yes, there could potentially be weather-related constraints. However, we have the tools to mitigate F. Brief history of event or organization. Valleyfest, a 501(c) (3) non-profit organization that began in 1990, produces a 3-day community festival in September. A volunteer driven work force strives to plan, produce, and advocate the finest cultural event in the City of Spokane Valley. This event that Valleyfest plans for August of 2021 has evolved from our commitment to cultural diversity at the September Valleyfest events. Our partners in this endeavor are respected leaders of Unity in the Community, Ben Cabildo and Fiesta Spokane. Because of interest expressed in this event for Spokane Valley, the City of Spokane Valley Request for 2020 Grant organizing committee would like a stand-alone event in August. In addition, these groups are also welcome at the September Valleyfest. V. BUDGET 2020 Marketing Budget for MultiCultural Event Request $15,000 Graphic Design $2000 Print Media $1500 Website $3000 Social Media $2000 Photographer $1500 E Mail Marketing $1000 Printing and Signage $4000 (Including translation services) Sponsorship funds would be the matching funds $15,000 that would be used for the expenses: Security $3,000 Staging $5,000 Sound $2500 Equipment such as (tents, lights, $4500 Tables and chairs) The location of this event would be in the new outdoor space at CenterPlace. VI. METRICS Metrics Pre & Post Surveys • To include something learned/appreciated while attending • To measure what contributors/participants hoped to learn by attending/participating in the event. • Where allowable, self-identification of their heritage and age. Diversity of Contributors/Vendors • Identify the nature and scope of the contributors to ensure diversity • Does it reflect diversity, inclusion and social equity? Does it represent those businesses and other stakeholder interests of the City of Spokane Valley? Number of participants Number of Spokane Valley workplaces who share information with their employee group. City of Spokane Valley Request for 2020 Grant Internal Revenue Service Department of the Treasury P. O. Box 2508 Cincinnati, OH 45201 Date: March 19, 2003 Person to Contact: Shawndea Krebs 31-02330 Customer Service Specialise Valieyfest Toll Free Telephone Number: P 0 Box 368 8:00 a.m.to 6:30 p.m.EST Veredala WA 99037 877-829-5500 Fax Number: 513-263-3756 Federal Identification Number: 94-3152294 Dear Sir or Madam: This is in response to your request regarding your organization's tax exempt status. Our records indicate that a determination letter issued in April 1992 granted your organization exemption from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect Based on information subsequently submitted, we classified your organization as one that is not a private foundation within the meaning of section 509(a) of the Code because it is an organization described in sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please let us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of 2!1 a day, up to a n:axirnLrrn of 510,000, when a return is filed late, unless there is reasonable cause fnr the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of 5100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. -2- Valleyfest 94-3152294 Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 51 1 of the Code. If your organization is subject to this tax, it must file an income tax return on the Form 990-T, Exempt Organization Business Income Tax Return, in this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. You are also required to make available for public inspection a copy of your organization's exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of$20 a day for each day you do not make these documents available for public inspection (up to a maximum of $10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, please call us at the telephone number shown in the heading of this letter. This letter affirms your organization's exempt status. Sincerely, /6.4 Zq:Ae John E. Ricketts, Director, TE/GE Customer Account Services Valleyfest Board of Directors Meeting July 9, 2020 LOCATION: ZOOM MEETING Call to order 12:05 4ttendance: President, Rick Wilhite; Secretary, Gail Bongiovanni; Executive Director, Peggy Doering; .arcia Asmussen, Carrie Ann Hoag, Stephanie Hughes, Tim Lane, Shirene Young. Absent: Treasurer, Rory Henneberg; Judy Lippman, Katrina Nebel. Proxy: Vice-President, Steve Fiorance. Approval of June 11, 2020 minutes with Attendance correction. Marcia Asmussen -Motion to Approve; Stephanie Hughes -2nd; APPROVED Old Business- 1. Treasurer's Report— First Interstate $ 8,650.97; Washington Trust Bank $ 36,091.94: TOTAL: $ 44,742.91 2. Update on the PPP Program - Rick Wilhite The PPP program rules changed from 75% to 60% for payroll and 8 weeks has been extended to 24 weeks to utilize funds. To meet the PPP criteria, $1,344 will be paid to Executive Director. President Wilhite will file the PPP EZ form in a few weeks with the intent that the PPP loan will be converted to a grant. 3. Executive Directors Report— Peggy Doering a. Status of Cycle Celebration as of July 9— Peggy Next meeting and deadline to decide Monday, July 13th. Approval received from Dr. Lutz, and City of Spokane Valley. Awaiting approval from Centennial Trail usage and Spokane Valley Road Dept. Must have 100 riders registered by July 121h to continue. b. Miss Spokane Valley Court— Peggy August 1st 3:00-5:00 pm at Spokane Valley LDS church park for 2020 court presentation. Ben & Jerry's Ice Cream will be donating ice cream treats. 2019 Scholarships paid. Perfect Logos provided shirts for 2020 court. Formal invitation to be sent before the event. c. Sponsors —status of— Peggy Meeting with sponsors. Multi-Care has Valleyfest 2020 in budget. WA Health Care Plan & Vivacity new sponsors for 2020. Some sponsor money given with conditions if event cancelled. d. Valleyfest — To have or not to have —Still up in the air- Peggy Spokane Valley Mall has been approached to have outdoor drive-up movie there. Parade working on permits. Stage 4 required for Center Place building open & Mirabeau Park stages live bands, choirs, or dancing. Decision will be made by August 13th deadline. New Business: a GRANT APPLICATIONS: Executive Director anticipates applying for a variety of grants with Board approval. This would include: a. Outside Agencies — City of Spokane Valley Proposed Peggy apply for 2021 Economic Development Grant for marketing. Stephanie Hughes-Motion to Approve; Marcia Asmussen -2nd; APPROVED b. Hotel/Motel Lodging Tax Grants Proposed Peggy apply for 2021 LTAC Grant Stephanie Hughes-Motion to Approve; Marcia Asmussen -2nd; APPROVED c. Innovia grant Peggy apply for 2021 Innovia Grant $30,000 for Multi-Cultural Event in Spokane Valley Stephanie Hughes-Motion to Approve; Marcia Asmussen -2nd; APPROVED d. Empire Health Foundation Grant Proposed Peggy apply for 2021 Empire Health Foundation Grant Stephanie Hughes-Motion to Approve; Marcia Asmussen -2nd; APPROVED • 2020 VALLEYFEST CANCELLATION CONSIDERATION: Executive Director will explore with City of Spokane Valley that if Valleyfest 2020 cancelled, the 2020 Economic Development Grant of$ 28,146 could be used for Valleyfest 2020 Operating Expenses since that has already been approved at the WA state level. Adjourn 1:00 Dates for upcoming Meetings: 1. August 13—TBD Board Meeting (At Steve's office if we're in Phase 3) 2. September 10 —TBD Board Meeting (Steve's if possible). 3. October 8 —TBD...but we probably will not have a meeting. 4. November 12 — Board meeting. Valleyfest roundup and/or what's next year. 2020 Valleyfest Budget City of Spokane Valley Grant 2021 Board approved 2/1/2020 The board has not revised the budget reflecting the impact of COVID 19 Income Category Cycle Celebration $16,380 Miss Spokane Valley Event $ 2,500,00 Booth income $ 36,000.00 TotFest $ 4,500.00 Marketing City of Spokane Valley $ 46,746.00 Publication $ 4,000.00 Sponsors Income $ 65,000.00 Valleyfest Income Other $ 8,700.00 Multisport $ 5,000.00 Children's Foundation $ 3,000.00 Total Income Revenue $ 191,826.00 Category Expense Foundation Grants $3,000 Cycle Celebration $10,300 Miss Spokane Valley $3,750 TotFest $500 Booth Expense $1,400 Car Show Expense $1,150 Contract Services $4,000 Entertainment Expense $45,000 Equipment Rental $12,000 Marketing Expense $46,746 Publication $7,500 Security $7,000 Insurance, Permits and Fees,Misc $7,000 Office $14,000 Professional Fee $1,000 Payroll $27,480 Total Expense $191,826 2020 - 2021 VALLEYFEST BOARD OF DIRECTORS Revised March 12,2020 Rick Wilhite—President Wilhite Enterprises 1010 Sunnyvale Lane, Spokane Valley,WA 99037 Home:(509)922-3808 * Cell: 509-991-6634 wilhite rick(ii?hotmail.conl Steve Florance - Vice President Tim Lane Inland Northwest Insurance 1014 n.Pines Rd., Suite 101 12319 E Broadway, Spokane Valley,WA 99216 Spokane Valley, WA 99206 Spokane Valley Rotary Office: 509-926-5135 * CeII: 509-926-5135 Work: (509)892-6373 Cell: 509-953-7262 tiinlix7timlaneapencv.col.n stevef cainlandnwi.com Gail Bongiovanni—Secretary Gail's School of Dance Judy Lippman 14120 E. Springfield,Spokane Valley,WA 99216-2053 Cell: 509-294-1437 Phone:(509)922-4493 Cell: iudvlipprnan50@mail.com u,aildancer'r juno.conl Rory Henneberg - Treasurer Katrina Nebel Umpqua Bank 4321 S.Bowdish Rd 507 N.Mullan Rd, Spokane Valley, WA 99206 Spokane Valley, WA 99206 Phone: (509)842-1627 * Cell: 509-939-7908 Phone: 509-720-3675 knebel(ii),ymcainw.org Rotyl Ienneberg etuieberg@urnp_quabank.com Peggy Doering—Valleyfest Executive Director 11522 E. Sun View Cir,Spokane Valley,WA 99206 Shirene Young Cell Phone: 509-230-6829* Office: 509-922-3299 8903 E Liberty pegev(a)vallevfest.org or doeringpeggy@gmail.com Spokane WA 99212 Youngps2@comcast.net Marcia Asmussen 509 939 1083 (cell)Or 509 891 9173 (home) 1606 S Blake Rd.,Spokane Valley,WA 99216 Phone: 509-590-5412 mareia2214(c)yalioo.com Carrie Ann Hoag 525 S.Barker Spokane Valley,WA 99016 Cell: 509-998-7673 Chong9796 iilcotncast. let Stephanie Hughes 124 W 16th Ave, Spokane,WA 99203 Home:(509)994-8681 * Cell: 509-456-4722 sumoman(d)comcast.Ile List co-sponsors, if any, by title and type 2019 Valleyfest Sponsors City of Spokane Valley Multi-Care Valley Hospital, Title Sponsor Modern Electric, Major Family Sponsor Inland Empire Paper Co, Main Sponsor Canopy Credit Union Parade Sponsor The Current, Main Sponsor Pacific Source Main Sponsor Spokane Valley Mall, Main Sponsor STA, Main Sponsor Fleet Feet, Main Sponsor Washington Trust Bank, Main Sponsor BECU, Partner Sponsor Bimbo Partner Sponsor Sunshine Disposal, Partner Sponsor Inlander Partner Sponsor Waste Management, Partner Sponsor Pinecroft Business Park, Partner Sponsor Umpqua, Partner Sponsor Spokane International Airport, Supporting Sponsor Tim Lane Insurance Anderson and Peretti Supporting Sponsor Inland Northwest Insurance Supporting Sponsor WA Arts Commission, Contributing Sponsor Banner Bank, Contributing Sponsor Dishman Dodge, Contributing Sponsor, Yoke's, Contributing Sponsor Horizon Credit Union, Contributing Sponsor Fred Meyer, Contributing Sponsor Molina, Contributing Sponsor Office Depot Contributing sponsor First Interstate Bank Contributing Sponsor Avista, Event Day Sponsor YMCA, Event Day Sponsor CHAS Health Event Day Sponsor Jimmy Johns Event Day Sponsor Dave's Bar and Grill, Event Day Sponsor KIND Snacks, Event Day Sponsor Premier Manufacturing, Inc, Float Sponsor Rich's Exxon on 16st, Float Sponsor Purfect Logos, LLC, Float Sponsor Celestial Selections, Float Sponsor Major Supporters also include: Spokane Valley Fire Department Spokane Valley Police Department Vera Water and Power Spokesman-Review S.C.O.P.E. The Bike Hub \41:1eYfeSt) Visitor Survey 1. Including yourself, how many people are in your group? la. Your group includes: (Check all that apply) O Your children) 0 Friends/relatives (18+years) 0 Spouse/partner 0 Child(ren) of friends/relatives 2. What was the main transportation method you used to get to the festival? (Check one) O Car 0 Carpool 0 Bike/Walk 0 Bus 0 Airplane 0 Other 3. How many miles do you live from the festival grounds? 4. How important was the festival in your decision to come to this area? (1) Not important (2) Neutral (3) Somewhat important (4) Very important 5. Are you staying overnight? 0 Yes 0 No 5a. If staying overnight, how many nights will you stay in the area? 5b. Are you staying overnight in a paid accommodation (Hotel/Motel/Campground)or unpaid accommodation (Home/Family/Friends)? 5c. If you are staying in paid accommodations, where are you staying? 6. How much do you estimate to spend during this visit? 7. How many hours do you plan to spend at the festival? 8. What days do you plan to attend the festival? (Check all that apply) 0 Friday 0 Saturday 0 Sunday 9. How many years have you attended the festival? 10. How likely are you to attend next year? (1) Not likely (2) Neutral (3) Somewhat likely (4) Very likely 11. Where do you reside? (Zip Code): Optional: To receive emails regarding next year's events, list your email here: CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) 4:41:17; (print or type name) `~ Title: Date: e/(e o City of Spokane Valley Request for 2020 Grant WIDOWS MIGHT SOLI \l SERVICES GRANT I'itOP()SAl Widows Might P. O. I3ox 14051 Spokane Valley, WA 99214 Request $39,000 for Social Services Grant From City of Spokane Valley, WA Submitted by Wes Teterud, President August 7, 2020 509-922-4535 wteterud@gmail.com gnail.coin www.widowsm ightspokane.corn ) CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th, 2020 before 4:00 p.m. Applicant: Widows Might Phone: _ 509-922-4535 E-mail widowsmightspnkane@gmail r..nm Address: P. 0. Box 14051 City: Spokane Valley State WA Zip 99214 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c}(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Wes Teterud, President Phone: 509-991-2871 E-mail wteterud@gmail.com Address 11613 E 48th Ave City Spokane Valley State WA Zip 99206 Amount requested: $ 39,000 Applicant's match: $ 39,000 Total project budget: 122,000 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2020 Grant Page 4 of 6 VII. ATTACHMENTS Please provide the following information as attachments. ,,/1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. ,2 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. ,. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. A. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1. That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (,( t J� (print or type name) CcJ�. s� � r+-I -re Title: b e S; e�t Date: 0 S' G7 / 0 -0 City of Spokane Valley Request for 2020 Grant Page 6 of 6 WIDOWS MIGHT SOCIAL SERVICES GRANT PROPOSA1. 11111 II. HISTORY Widows Might was founded by Wes and Adrienne Teterud in 1998 based in Spokane Valley to embrace the cause of widows in the Spokane region by engaging in their financial, housing, medical, transportation and other needs related to the plight of widowhood. Widows Might, like many non-profit organizations, has experienced an increased demand from Widows in our community who have been affected by the global corona virus. One widow who has been living out of her car in the valley reached out to us for temporary housing and food. Our mission is to serve these ladies who have difficulty asking for help. III. PROJECT SUMMARY Widows Might is a unique organization that specifically serves as a distinctive resource for over 3,400 (Demographics Now) widows in Spokane Valley, The Widows Fund is the singular project that addresses the following needs of widows: • Assist with various housing needs (e.g., repairs, mortgage relief, property taxes). • Sponsor educational luncheons (e.g., protection against identity fraud, widow and her health, automobile matters, long term care and aging resources), • Collaborate with other organizations who identify widows in need. • Aid with medical expenses that widows may face (e.g., dental, co-pays). • Facilitate transportation challenges (automobile repairs, purchases). Unlike some non-profit organizations, Widows Might has no administrative costs because of the volunteer participation and governance of the organization. 100% of the funds benefit widows. Further, Widows Might does not conduct fund raisers and the organization is a community public charity offering social services to a unique segment of citizens in the City of Spokane Valley (i.e., widows). Our organization relies on the generous grants that come from the Outside Agencies Economic Development and Social Services Grant. For these reasons, Widows Might is respectfully asking the Spokane Valley City Council to consider a $39,000 grant for the Widows Fund project. WIIOWS MIGHT SOCIAL SERVICES GRANT PROPOSAL IV. SCOPE OF WORK A. What it is you wish to do? The requested $39,000 grant will partially fund the Widows Fund for Widows Might in 2021 . The Board of Trustees for Widows Might distributes 100% from the Widows Fund for the health, education and welfare of widows in Spokane Valley. B. How and why the community will benefit? The more than 3,400 widows (Demographics Now) living in the Spokane Valley have an exclusive resource they can access for specific issues related to widowhood. Widows living in Spokane Valley may typically lose at least 40 to 60 percent of their income and lifestyle when their husbands die. The Widows Fund is available to assist these women to pay the mortgage, property taxes, pay for needed home and auto repairs and unexpectant medical expenses. Community professionals in Spokane Valley (physicians, dentists, plumbers, electricians, handy people, etc.) benefit from the Widows Fund as they are compensated for the work they do for approved widows. This fund serves a dual purpose both in contributing to social services and economic development in Spokane Valley. The educational luncheons that are held throughout the year for the benefit of widows in the community are hosted at CenterPlace Regional Event Center (owned by the City of Spokane Valley). The funds used for these luncheons are cycled back to the City through the usage of the facility and their employees. C. What are the beginning and ending dates of your project? Funding and distributions for the Widows Fund start and end on the fiscal calendar year (January 1, 2019 — December 31 , 2021), D. Is it a seasonal activity appropriate to its location? N/A E. If an outdoor activity, are there any weather-related constraints? N/A 2 WIDOWS MIGHT SOCIAL SERVICES GRANT PROPOSAL F. Brief history of event or organization. The Widows Fund has recently made the difference in the lives of hundreds of widows in Spokane Valley by: • Paying mortgage payments for widows whose husbands died unexpectantly. • Paid for home repairs that provided safety for widows • Sponsored educational luncheons that featured key programs dealing with critical matters of widowhood (e.g., staying in their home as long as they can, real estate issues when having to sell their home, how not to get ripped off by auto mechanics and salespeople, how to avoid identity fraud). V. BUDGET Budget is attached with the proposal. VI. METRICS There are no "expiration dates" on our birth certificates which means that a woman never knows for sure when her husband is going to die. Recently, a woman from the Spokane Valley was notified by her property and casualty insurance company that she needed to paint her 100-year-old home or her policy rates at least would increase dramatically and she could even lose her coverage. We were able to pay several thousands of dollars from the widows fund to paint her home, To the point of "metrics," the solid measurements include the responses to our educational luncheons which reach over 400 widows each year, the Widows Might website that receives hundreds of hits each year and the hundreds of "likes" on Face Book. The unexpectant and inevitable deaths of husbands leaving widows behind in Spokane Valley cannot be measured. The budget is labeled, Total Anticipated Widows' Assistance because we can only project based upon our past history of requests and our significant growth over the past 20-years as an organization. There is very little cash on hand at the end of each year which reflects the usage of the Widows Fund to its fullest. 3 WIDOWS MIGHT SOCIAL S RVICES GRANT PROPOSA- The closeout report for the Outside Agencies grant is relatively easy and accurate because the reimbursements from the grant need to be approved by both the Board of Trustees for Widows Might and the City of Spokane Valley Finance Department. 4 WIDOWS MIGHT SOCIAL SERVICES GRANT PROPOSAL Widows Might Board of Trustees President — Wesley M Teterud Vice President — Robert Delaney, Attorney at Law Secretary — Lynda Hutchins Treasurer — Dona DaSilva Trustee — Adrian DaSilva Trustee — Adrienne Teterud Trustee — Jan Miller Trustee — Earnie Miller Trustee- Betty Starr Trustee — Lee Doerschuk Trustee — Cynthia. Doerschuk WIDOWS MIGHT 2020 BUDGET Anticipated Cash on Hand January 1, 2020 $40,000.00 Anticipated income: Individual Donations $8,000.00 Church Donations 6,000.00 Corporate Donations 7,000.00 City of Spokane Valley 15,361.00 Luncheon Donations 2,000.00 Civic Donations (Rotary, Munger) 10,000.00 Total Anticipated Income $48,361.00 2020 Anticipated Income+Cash-on-hand $88,361.00 Anticipated Expenses: A. Widows Fund: Widows' Assistance $60,000.00 Educational Luncheons 10,000.00 Luncheon Programs 1,500.00 Total Widows Fund Expenses: $71,500.00 B. Operational Fund: Appreciation Luncheon $ 1,000.00 Annual Meeting Luncheon 300.00 Fees(incl. audit) 625.00 Office Expenses (incl. printing) 1,000.00 Postage 300.00 Website 1,000.00 Total Operational Fund Expenses: $ 4,225.00 2020 Total Anticipated Expenses: $75,725.00 Carry-over to 2021: $12,636.00 Total Expenses+Carry-over $88,361.00 Prepared 12/11/2019 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. O. BOX 2508 CINCINNATI, OH 45201 APR 0 2Ui1 Employer Identification Number: Date: 01-0948768 DLN: 17053159355030 WIDOWS MIGHT Contact Person: 11613 E 48TH AVE PO BOX 14005 TRACI D BERRY ID# 95129 SPOKANE VALLEY, WA 99214 Contact Telephone Number; (877) 829-5500 Accounting Period Ending: December 31 Public Charity Status: 170 (b) (1) (A) (vi) Form 990 Required: Yes Effective Date of Exemption: February 7, 2010 Contribution Deductibility: Yes Addendum Applies: No Dear Applicant: We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section 501 (c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records. Organizations exempt under section 501(c) (3) of the Code are further classified as either public charities or private foundations. We determined that you are a public charity under the Code section(s) listed in the heading of this letter. Please see enclosed Publication 4221-PC, Compliance Guide for 501 (c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization. Sincerely, Lois G. ,erner Director, Exempt Organizations Enclosure: Publication 4221-PC Letter 947 (DO/CG) Widows Might Minutes from Board of Trustee Annual Meeting Wednesday, December 11, 2019 CenterPlace Regional Event Center Before and during lunch Craig Howard from SNAP explained what they do for those in need. They are now also partnering with Widows Might in helping widows when they have something that benefits our widows. This past year they were instrumental is getting a new furnace for one of our widows, through Sturm Heating. Meeting was called to order by president Wes Teterud. Those present: Wes (president) and Adrienne Teterud Adrian and Dona (Treasurer) DaSilva Lynda Hutchins (Secretary) Bob Delany (Vice President) Earnie and Jan Miller Cynthia and Lee Doerschuk Absent; Betty Stan. Minutes of the December 5,2018 meeting were read and approved as read, Dona gave the financial report with a beginning balance of$25,494.61, donations of $49,606.56, Widows fund expenses of$36,856.82, operational fund expenses of $3,912.93 with the ending total of$34,331.42. There are still several items to come in before the end of the year which will change the ending balance a little. There were 13 widows assisted by Widows Might in 2019 for a balance of$29,024.15. (The date planners were included in these expenses) Earnie made motion to accept financial report, seconded by Lee, motion approved. Dona said that Adrienne Teterud is now helping with the duties of the Treasurer. Wes presented the 2019 Presidents Report.. He talked about the partnership with SNAP this year along with Central Valley School District who had a number of volunteers to assist some of the widows with yard work. These volunteers are interested in doing this again along with possible financial donations. They also asked about possible payroll deductions. We are always looking for more ways to connect to local organizations. Cymthia has contacted a number of business" to look into grants. Old Business: We now have a designated mail box for Widows Might (P.O. Box 14051, Spokane Valley, WA 99214) It was decided to not have a designated phone number but to remain as is with Lynda taking the calls for reservations for the luncheons. WIDOWS MIGHT soa,4stftgiakgftmuagpp New Business: Approval of 2020 Board of Trustees and Positions was brought up and decision to remain with the current officers and trustees. Jan made motion to accept this, Dona seconded, motion approved. Wes Teterud: President, Bob Delaney: Vice President, Dona DaSilva: Treasurer, Lynda Hutchins: Secreatary. Dates for the 2020 luncheons are: March 8,2020 April 26, 2020 September 27, 2020 November 15, 2020. Adrian made motion to accept these dates, seconded by Bob. Approved. Budget for 2020 was presented Projected carryover is $40,000. It was brought up that we need a possible higher figure for"help for the widows", possible up $1 0,000 for the year, Motion by Cynthia, seconded by Bob, Approved. Suggestion to make a donation to SNAP. We will think about this and will have vote by e-mail later. Wes brought up the donation of meat from Aaron Mason. He has already donated several pounds of meat and will continue but is in need of a new meat grinder. It was suggested that we have him look for a deal on a new grinder and see what he can find and then a decision will be made by the board through email. Wes went over the Intake form and how it is best used. We have new brochures and a new web site in operation now. Adrian DaSilva is the Web Master. Cynthia asked about possibly getting her some business cards that she can hand out when she visits businesses Meeting adjourned Respectfully submitted Lynda Hutchins, secretary CITY OF SPOKANE VALLEY, WA 2021 Economic Development and Social Services Grant Application 'Instructions General: Each year, the Spokane Valley City Council includes funds in the annual budget to help support economic development activities and/or social service efforts directly benefiting the citizens of Spokane Valley. We are currently seeking applications from qualified non-profit providers of such services for funding in our 2021 budget. Organization must be organized under Internal Revenue Code sections 501(c)(3) or 501(c)(6). General Requirements: ® In order to qualify for grant funds, the agency must be a qualified 501(c)(3) or 501(c)(6) organization. ® Agency must provide 12 copies of the completed attached application. Other materials intended to further showcase your agency, project, or mission are allowed to be included with the application; if included, provide 12 copies of each. As all materials will be inserted into standard three-ring binders, all materials should be unbound and three-hole punched. a Grant funds should not be used to fund capital assets such as buildings and vehicles to avoid questions relating to insurance and liability. ® Grant funds should not be used to fund the salaries of individuals not employed by the city. This approach avoids questions related to workers compensation and unemployment claims, as well as avoiding audits of employee timesheets. a The applying agency will be required to prepare a presentation of no more than 5 minutes on the request to the Spokane Valley City Council on September 15, 2020 at 6:00 pm in Council Chambers at City Hall. If you plan to distribute handouts at this meeting, 12 copies of the handout must accompany your proposal on the August 7, 2020 deadline. If you wish to use presentation materials with a program such as PowerPoint, all files must also be included with the proposal and presentation handouts by the application deadline of August 7, 2020 City of Spokane Valley Request for 2020 Grant Page 1 of 6 a Schedule of Grant Application Events: Following is the proposed schedule for the Grant Application Process (Note: specific dates may be adjusted by the City to meet unexpected circumstances): Notice placed in newspap r and grant package available July 13, 2020 Grant application must be received at City Hall no later than 4:00pm (applications received later than this will not be considered) August 7, 2020 Applicant presentations to City Council September 15, 2020 City Council motion consideration for 2021 awards November 10, 2020 Award/regrets letters sent out to applicants November 2020 Contracts between City and grant recipients to be completed December 31, 2020 Date upon which grant awarded programs must be completed December 31, 2021 Post event reporting due to the City January 15, 2022 Project Management: The City of Spokane Valley Finance Department will issue contracts for approved grants, reimburse expenses, and monitor contract compliance. Applicants will be reimbursed for documented costs, as outlined in the application, up to the amount awarded. Selection Process: Each application will be reviewed by the Finance Department to ensure all required portions of the application are included and that the applicant is an eligible entity. All complete applications from eligible entities will be provided to City Council for determination of award. All applicants are expected to make an oral presentation to City Council. This allows the applicant to better explain their program, as well as affords council the ability to better understand the proposed services. Following the presentations, Council will decide at a later meeting, based on a methodology of their choosing, the amounts of each award. Upon finalization of the awards, each applicant will be notified of their awarded amount. Staff will then consult with applicants of approved projects to develop contracts and scopes of work.After the applicants and the City have signed the contracts, staff will notify applicants to proceed. It is very important that applicants are aware that upon being awarded a grant: 1. The grantee must sign a contract with the City. 2. All contracts are reimbursement based: i.e., the grantee must expend funds on approved items and then seek reimbursement under terms of the governing contract. Grantee will not be reimbursed if information requested by the City (prior or current year) has not been provided. Approved items are those that were outlined by the applicant in the application and oral presentation. 3, The Finance Department will confirm that applicants submitted a report on 2020 activities to the City, if a grant was awarded. Only after these steps are complete is a project grantee authorized to begin incurring costs. City of Spokane Valley Request for 2020 Grant Page 2 of 6 Other Information: Insurance: As part of its contract for performance, the City requires contractors to maintain liability insurance in the amount of $1,000,000 and name the City as an additional insured on its liability insurance policy. Proof of such insurance must be submitted with the contract, or before funds are released. Contract: The City will utilize a standard contract for City-funded grant activities. Payment: Normally, payment is provided once per month or quarter as a reimbursement of expenses, upon receipt of an invoice including appropriate attached backup for the expenses that were incurred. Equal Opportunity: No individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state or federal law. Reporting Requirements: Upon completion of the grant program or the year, grant recipients are required to provide a written summary of their program. The focus of the post grant reporting is to provide the council and citizens information on how the city funds were used. The focus should be on the actual impact these funds had on the citizens of the City of Spokane Valley. A comparison to the planned impact as detailed in the metrics section of your application. The written report will be provided to City Council and the public. Failure to comply with the reporting requirements may affect your organizations ability to effectively apply for future awards Additional Information: Additional information which may be required by a change/interpretation in state law may also be required from the applicant. Proposal Submittal: Please submit 12 copies of your application information no later than 4:00 pm on Friday, August 7th, 2020 to: City of Spokane Valley Attn: Sarah Farr, Finance Department 10210 E. Sprague Avenue, Spokane Valley, WA 99206 City of Spokane Valley Request for 2020 Grant Page 3 of 6 CITY OF SPOKANE VALLEY APPLICATION FOR ECONOMIC DEVELOPMENT and SOCIAL SERVICES GRANTS INSTRUCTIONS: All sections must be answered in their entirety for this application to be considered complete. Additional pages that are attached to the application must be labeled with the section number and section title. I. PROJECT APPLICATION DEADLINE: August 7th. 2020 before 4:00 p.m. Applicant: YWCA Spokane Phone: 509-326-1190 E-mail info(,_7a ywcaspokane.org Address: 930 N, Monroe City: Spokane State WA Zip 99201 Applicants are: Non-profit X Public/Municipal Agency Must be a non-profit 501(c)(3) or 501(c)(6) or a public agency to be considered for funding. Contact Person (if different than applicant): Elizabeth Backstrom, Director of Grants & Contracts Phone: 509-789-9306 E-mail lizb@ywcaspokane.org Address 930 N. Monroe City Spokane State WA Zip 99201 Amount requested: $ 7,000 Applicant's match: $ 174.037 Total project budget: 181,037 Is this a new or continuing activity? Continuing City of Spokane Valley Request for 2020 Grant Page 4 of 6 II.HISTORY Briefly describe your organization/business, What is its primary function and mission statement? III. PROJECT SUMMARY Provide a concise summary of your request and what it will accomplish. If your request is part of a larger project, you may briefly describe the over-all project. However, please focus the bulk of your answer on the specific element for which you are requesting funding. As the intent of the grant is to benefit the citizens of the City of Spokane Valley through Economic Development or Social Services, please specifically indicate how your project falls into one or both of these categories. IV. SCOPE OF WORK Fully describe the project. Expand on your Project Summary to address such issues as: a, What it is you wish to do? b. How and why the community will benefit? c. What are the beginning and ending dates of your project? d. Is it a seasonal activity appropriate to its location? e. If an outdoor activity, are there any weather-related constraints? f. Brief history of event or organization. if you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance. You may use additional pages as necessary. Attachments to this section should be labeled "IV. Scope of Work." V. BUDGET Please provide a detailed budget for the use of your requested funds. This should include sufficient detail as to the types of expenses being covered by the grant, the total amount being spent for each type of expense, and how much of that is to be covered with awarded funds. As it is common for awarded amounts to be less than the amount requested, please provide information on how your program's budget will be adjusted if the awarded funds are less than requested. If you believe that there is a minimum amount needed to have a beneficial impact on your agency, please include that information and reasoning for said amount. VI. METRICS What are the specific goals for the use of the grant funds? How do you measure the successful use of your grant funds?What specific impact will the grant funds have on your program?What methodology will you use to determine if you met your goals? For social services type grants, it would be appropriate to indicate how the program measures the service that is being provided to the citizens of the City of Spokane Valley. For economic development type programs, these should be indicators that you can show a direct benefit to the economic health of the City. Upon grant closeout this should be the focus of the required post grant reporting. City of Spokane Valley Request for 2020 Grant Page 5 of 6 VII. ATTACHMENTS Please provide the following information as attachments. 1. Copy of state certificate of non-profit incorporation and/or copy of federal determination of 501(c)(3) or 501(c)(6) exempt status. 2. Copies of most recent approved and proposed budgets of the overall organization. For public agencies, copies of budgets should be at the fund-level. 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application. 4. List of members of the organization's board of directors and principal staff. 6. List co-sponsors, if any, by title and type. CERTIFICATION The applicant here certifies and affirms: 1, That it will abide by all relevant local, state, and federal laws and regulations. Without limiting the foregoing, no individual shall be excluded from participation in, denied the benefit of, subjected to discrimination under, or denied employment in the administration of or in connection with this Agreement in violation of local, state, or federal law. 2. That it has read and understands the information contained in this Grant application and will comply with all provisions thereof. Certified By: (signature) (print or type name) R ina Malvea x Title: CEO Date: August 5, 2020 City of Spokane Valley Request for 2020 Grant Page 6 of 6 2021 City of Spokane Valley Economic Development Activities and Social Service Grants II. History Since 1903, YWCA Spokane has been helping women and children overcome social, economic, and personal barriers to accomplish their goals and achieve healthier and more fulfilling lives. Today our areas of focus are supporting victims of intimate partner domestic violence (DV), promoting early childhood education, and confronting racial and social justice issues that negatively impact our clients and our community. The vision that propels our work is a community in which DV is no longer tolerated. In 2019, we served 17,400 women and children by providing a 24-hour crisis line and safe shelter, counseling and mental health services for children and families, civil legal assistance, legal advocacy, skill building and resume assistance, and free drop-in childcare. Our Early Childhood Education and Assistance Program (ECEAP) supports families living at or below 110% of the federal poverty level. We provide 3- and 4-year-old children with the social and learning skills necessary for successful entry into kindergarten, and we support their parents as they progress towards self-sufficiency. Each year YWCA ECEAP serves over 100 families at three sites. HI. Project Summary YWCA provides confidential, safe shelter to victims of DV and their dependent children in the City of Spokane Valley. Victims are eligible for shelter when they flee DV, are in imminent danger, and have no other housing options. Our advocates screen victims in to shelter services when they contact YWCA directly by calling our 24-hour Crisis Line or when they are referred to us by law enforcement. YWCA provides victims with safe shelter by leasing 4 apartments in Spokane Valley using a scattered-site leasing model. This model allows us to change the location of our shelter units throughout the year. Our request will benefit the citizens of Spokane Valley with social services that create safety for victims of DV and their children. Safe shelter options in Spokane Valley give victims in the east side of the county a shelter option that may be closer to where they work and where their children go to school. Further,besides our shelter options in Spokane Valley, all other YWCA shelter facilities are communal. Apartment-style shelter is ideal for families and individuals with special needs and provides a better option for sheltering male victims. YWCA's request to the City of Spokane Valley will pay for food supplies for victims and children in our apartment-style shelter units. YWCA strives to keep these apartments stocked with food so victims are able to focus on what they will do after shelter, not worry about where their next meal will come from or how they will feed their children. Our shelter is intended to be temporary (<90 days). In our experience, victims need this time secure permanent housing, maintain or increase their employment, and meet with social service providers to address other Page 1 of 7 ancillary needs. YWCA provides food (and other necessities) to victims and their children to meet their basic nutritional needs, which allows them to use their time in shelter effectively, establish stable housing, and meet other needs when they exit our program, YWCA uses hotels to accommodate victims when all other shelter facilities are full. Though not part of our proposed request, YWCA's Shelter Program also directly supports the economic development interests of Spokane Valley because 2 of the 3 hotels that we use to accommodate victims are in Spokane Valley. IV. Scope of Work Fully describe the project. Expand on your Project Summary to address such issues as: a. What it is you wish to do? YWCA leases 4 Valley shelter units and assumes responsibility for compliance with rental terms and conditions. Our model creates economical, family-friendly, temporary safe shelter and gives DV victims in Spokane Valley the option to seek safe shelter and still preserve their relationships in their local communities. Our request to the City of Spokane Valley will fund food supplies for the Valley apartments. The U.S. Department of Agriculture estimates that a household of 3 (1 adult and 2 children) will spend at least $370 per month on the most economic food plan to nourish their family, which equates to $4,440 per year (USDA, Cost of Food at Home, U.S. Average,) At this rate, 4 Valley apartment units accommodating a household of 3 people in each unit would require a food budget of$17,760 annually. To reduce this expense, YWCA has already established a connection with Spokane Valley Partners, which will allow us to pick up monthly food donations to supplement our grocery budget and stretch limited grant dollars. With their partnership, we believe we can reduce our annual grocery budget down to approximately $10,000 per year for all 4 units. We request $7,000 from the City of Spokane Valley and will raise the remaining funds through other contributions/grants. b. How and why the community will benefit? The rate of DV in Spokane County is high by every measure, Spokane Trends shows our county's DV rate is almost double the state average at 13.7 per 1,000 residents, compared to 7.6 for Washington State. This rate has increased significantly since 2004, as noted in the graph below. Reports from Spokane Regional Health District reveal similar trends. An average of 13,500 individuals contact local law enforcement because of DV every year in our county. To support survivors in imminent danger with no other housing options, YWCA operates two emergency shelter facilities. Our primary communal shelter is near downtown Spokane and our 4 scattered site apartments are in Spokane Valley. We also use hotels, which expand safe shelter options when our main facilities are full. Funding requested from the City of Spokane Valley will be used to support the Valley site. COVID-19 has brought new complexities to our work. Those living with abusive partners are unsafe in their own homes, and it has become more difficult for people in temporary shelter to. Page 2 of 7 find permanent housing. Stay-at-home orders intended to reduce COVID-19 infections have increased risks for survivors of DV who have few options to leave their homes for work, school, or other outings. Shelter operational costs have increased with COVID-19 due to increased cleaning protocols and costs of disinfecting supplies. Our operational costs have also increased because we provide hazard pay for employees working at the shelter. We are committed to each of these measures, but we must increase our funding to sustain them. In response, YWCA continues to provide shelter in Spokane Valley that will give victims of DV and their children a safe, confidential option for shelter in their local community. Apartment- style shelter in Spokane Valley is made possible because YWCA leverages existing infrastructure, partnerships, and management capacity to create a cost-effective solution to address an otherwise unmet need. This benefits the community by providing a safe place for DV survivors and by helping to prevent homelessness for vulnerable populations. 7.3.1 Total Domestic Violence Offenses &Rate per 1,000 Residents 7,000 15.0 0,300 13.5 5,000 12.0 3 •1,900 10,5 .'^. a _ 4,200 9.0 t S 3,500 �°^. 7.5 a E 2,800 6.0 ..- 0 n - 2,100 4.5 1,400 3.0 700 1.5 0 0.0 oa U`' off' dt 5 4 +0 + �" +"' +S .9 .y0 p tia LO+ .vo. ,� ,Lu .y0 tin 1" Spokane Comity-Domestic Violence Offenses t Spokane County-Domestic Violence Offenses pet 1,000 Residents +Washington State-Domestic Violence Offenses per 1,000A,eSidents Source:Spokane Community Indicators Project,Total Domestic Violence Rate per 1,000 Residents,2004 to 2017 Existing Infrastructure Our 24-hour Crisis Line is staffed at our main shelter in the City of Spokane and will be leveraged to give victims in Spokane Valley 24-hour access to a confidential advocate who can help connect them with safe shelter. YWCA is the only shelter in Spokane County that admits victims 24/7. We do so to give victims an immediate, local option for safety when they are in imminent danger. Without our apartments in Spokane Valley, victims would be forced to uproot themselves and their children from their local community to relocate to our shelter in Spokane. Page 3 of 7 Requiring a victim to relocate perpetuates the impact of abuse because her employment, social network, and children's education are all negatively impacted by relocating. YWCA is committed to offering victims in Spokane Valley a safe solution to increase their safety and we are asking the City of Spokane Valley to join us in our efforts. Partnerships For the past 6 years, YWCA has partnered with Spokane County law enforcement to develop protocols for responding officers to connect victims of DV to confidential safety services. We launched these partnerships in response to best practices identified from the Lethality Assessment Program (LAP). LAP is based on research that shows for about 1/3 of victims "the homicide or attempted homicide was the first act of violence, which suggests that physical violence isn't necessarily the most accurate predictor of homicide." When assessing for dangerousness, those in contact with victims must also consider non-physical tactics that abusers use such as threats to kill the victim or children in the household. Washington State has a mandatory arrest policy for DV, but less than one-third of the estimated annual 13,500 domestic violence-related (911 or law enforcement) service calls in Spokane County result in arrest. Law enforcement officers must find probable cause to make an arrest but not all domestic violence is physical. LAP gives officers another tool when making an arrest is not possible. With LAP, officers use an 11-question assessment of dangerousness. When the victim responds affirmatively to several questions that are predictive of lethality,the officer asks the victim if s/he can call YWCA's Crisis Line to help the victim find safety via shelter or other services. LAP has given officers an effective tool for increasing victim safety when arrest is not possible, but lethality is a concern, which, in turn, has increased the need for shelter services. Management Capacity YWCA's existing management capacity is also a plus that will benefit this project. YWCA has the technical capacities to ensure high quality program delivery and demonstrated fiscal management to administer funding in accordance with contractual obligations. The YWCA's DV services were established in 1976. YWCA is currently the only state-recognized provider of DV services in Spokane County and is the only Spokane County DV service provider listed on the "Domestic Violence Emergency Shelter Programs and Advocacy Services"page of the WA State Department of Social and Health Services website. Furthermore, we are Spokane County's sole provider of DV services that conform to the "Supportive Services and Administrative Standards for Domestic Violence Agencies" as codified in the Washington Administrative Code (WAC). Fiscal management: YWCA manages 40+ funding streams, of which about two-thirds are allocated to DV and violence prevention services. Our agency's annual expenditures exceed $750,000 in federal funds, and we are, therefore required to complete a comprehensive Single Audit each year. The thoroughness of a Single Audit ensures YWCA's operations comply with Office of Management and Budget (OMB)regulations. Page 4 of 7 YWCA's Director of Housing, Jen Haynes-Harter, is the Project Director of the Valley Shelter. Ms. Haynes-Harter brings over 16 years of experience working in housing and shelter through the lens of DV. Under her leadership, YWCA's shelter program has grown from a single facility close to downtown Spokane to multiple facilities available across Spokane County. She also launched YWCA's housing program that gives survivors access to permanent housing options that meet a variety of financial circumstances. c, What are the beginning and ending dates of your projects? Spokane Valley Shelter is an ongoing service with no specific beginning and ending dates. When resources fluctuate, we may increase or decrease the number of apartments we lease,but YWCA has supported Valley shelter in some form since 2013. YWCA Spokane's fiscal year runs from January 1 to December 31. d, Is it a seasonal activity appropriate to its location? Not applicable. e. If an outdoor activity, are there any weather-related constraints? Not applicable. f Brief history of event or organization. If you are requesting funds for a specific portion of a larger project, please so state but focus your response on the element for which you are requesting grant assistance, You may use additional pages as necessary. YWCA has long been recognized as a trusted resource for victims of DV and their children. Safe Shelter has been the cornerstone of our DV work for more than four decades because shelter and services meet an immediate need and give victims and their children life-saving services. YWCA recognizes that fleeing DV and seeking safety at an emergency shelter is a traumatic life event. As Spokane County's only state-recognized 24-hour shelter program for DV victims, our goal is to provide the best accommodation possible to reduce trauma and help victims and their children feel a greater sense of security. Our shelter program encompasses several facilities at locations across the county. In addition to the Valley Shelter apartments, our other shelter options include: • Main Shelter: Our main shelter is an 11-unit facility located in the City of Spokane,near the downtown area. The number of beds available at the main shelter can fluctuate between roughly 30 and 40, depending on the makeup of the households in our facility. YWCA shelter policy places less emphasis on bednight occupancy and more emphasis on unit occupancy,which means that we do not divide or double-up families or ask more than 2 single women to share one room. This approach aligns with contemporary best practices for generating greater privacy, autonomy, and dignity by decreasing communal living. • Volunteers of America: This partner is constructing a new all-women's shelter facility, which is expected to launch in 2020-2021. This facility will provide overflow capacity for single victims when YWCA's main shelter is full. Page 5 of 7 • For-profit hotel partners: Local hotel partners provide YWCA a short-term, emergency overflow option when all other shelter options are full, and a victim is in imminent danger with no other housing options. Two of our three partnering hotels are in Spokane Valley. Victims from Spokane Valley are eligible to access any of our shelter facilities if remaining in Spokane Valley is not a safe option. V. Budget During calendar year 2021, YWCA anticipates serving 16-20 households in Spokane Valley,to include approximately 16-20 victims fleeing DV and their 16-48 dependent children. We have acquired grants for leasing and staffing for the Valley shelter, and we expect to raise funds to cover a portion of food costs. We need support from the City of Spokane Valley to make up the difference. We request $7,000 for food expenses, which will give us a grocery budget of$145 per apartment unit per month. We will supplement this budget with donated food from Spokane Valley Partners, so victims and children are adequately nourished throughout their shelter stay. VI. Metrics YWCA will have direct contact with 16 to 20 victims fleeing domestic violence and their 16 to 48 children who are City of Spokane Valley residents. All these households will receive the following services: • 24-hour Crisis Line: This is typically the first contact that a Valley resident who is fleeing domestic violence will have with the YWCA. The Crisis Line is staffed by trained advocates who help survivors explore their options and learn about their resources, all with an aim of increasing safety. When a survivor from the City of Spokane Valley calls the Crisis Line, the advocate will be responsible for discussing housing options, coordinating transportation, and preparing shelter or hotel for the arrival of the survivor and her children. • Safety planning: YWCA defines safety planning as a process of thinking through with a survivor how to increase safety for both herself and her children. Safety planning addresses both immediate and long-term risks, barriers, and concerns regarding the survivor and any dependent children. It is based on knowledge about the specific pattern of the domestic violence perpetrator's tactics and the potential protective factors of the survivor and any dependent children. • Advocacy: The foundation of YWCA's work, advocates provide individualized support to survivors primarily by focusing on safety planning, empowerment, and education. Advocates strive to reinforce each survivor's autonomy and self-determination using methods that include: o Identifying barriers to, and strategies for enhancing, safety. o Clarifying and increasing awareness of the power and control associated with domestic violence and the options available to obtain resources while staying safe. o Supporting survivors' independent decision-making based on the unique needs and circumstances of everyone. Page 6 of 7 • Basic food,necessities, and shelter: YWCA ensures that every survivor and her children who are admitted into shelter services have a safe place to stay, clean bedding, basic hygiene items, food, clothing, toiletries, and necessities so they can focus on their next steps. Beyond these activities, we expect to achieve several important outcomes, which are informed by our past performance. Compared with other shelters in Washington State and Spokane County, data show our shelter is exiting more victims to permanent housing while minimizing returns to homelessness as shown in the following table. Shelter Location/Program Permanent Returns to Housing Exits Homelessness WA State Average' 30% 14% Spokane County Average2 32% 21%/a YWCA Shelter3 60% 14% Our YWCA Shelter numbers above are aggregated and reflect the entirety of the program. The rate of transition from shelter to permanent housing is typically even higher for victims in Spokane Valley. We anticipate that 65% of victims who access shelter in Spokane Valley will transition from shelter to safe,permanent housing. VII. Attachments Please provide the following as attachments. 1. Copy of non-profit determination letter- attached 2. Copies of most recent approved and proposed budgets of the overall organization. —attached 3. Copy of meeting minutes showing official approval of project and authorization of application or a signed resolution of the board of directors authorizing the application—our board discusses grants quarterly but does not require authorization before application. 4. List of members of the organization's board of directors and principal staff—attached 5. List of co-sponsors, if any, by title and type —n/a ' Retrieved from https://public.tableau.com/profilelcomhau#!/vizhotne/CountyReportCardWinter2o18/ReportCard 2 Ibid. 3 HMIS Performance Dashboard Page 7 of 7 YWCA Proposed 2019 2019 2020 Projected Approved BUDGET Results Budget Revenue Contributions 190,000 274,690 177,500 In-kind Contributions 283,000 394,584 283,000 United Way 161,500 189,366 195,858 Events 485,850 455,680 455,000 Government Grants 3,706,694 3,418,574 3,673,318 Private Grants 311,703 256,560 222,702 Program Fees 69,000 39,521 70,000 Facility Rentals 140,000 160,354 167,112 Miscellaneous Revenue - 1,302 - Financial Income (Expense) (16,000) (14,015) (14,976) Total Revenue 5,331,747 5,176,616 5,229,514 Operating Expenses Salaries and Wages 2,989,078 2,739,251 2,722,897 Payroll Taxes 298,439 252,018 272,349 Employee Benefits 391,808 315,937 329,615 Retirement 94,236 88,565 91,094 Professional Fees and Licenses 83,595 89,736 97,545 Supplies 36,774 73,851 74,531 Printing 21,257 16,368 22,890 Telephone 37,910 46,007 39,975 Office Equipment 83,413 100,406 79,276 Postage 5,900 5,800 6,300 Dues 29,725 30,439 27,605 Occupancy 360,895 401,680 393,403 Staff Development and Travel 50,698 73,764 95,127 Event Costs 126,350 141,587 111,000 Insurance 26,808 29,359 29,465 Other Expenses 31,537 141,739 157,613 Client Services 406,030 296,016 420,748 In-Kind Expenses 283,000 394,584 283,000 Total Operating Expenses 5,357,452 5,237,107 5,254,433 NET SURPLUS/(DEFICIT) (25,705) (60,491) (24,919) ADMINISTRATIVE ALLOCATION 0 0 0 DEVELOPMENT ALLOCATION ADJ'd NET SURPLUS/(DEFICIT) (25,705) (60,491) (24,919) \ v / v v ' / \ Is ON A MISSION ___ VVLc1A \. ,A„ _ _ 2020 BOARD ROSTER Anna Franklin Emily Morgan Providence Health Care WA ST Dept of Children,Youth,&Families 11608 N Galahad Dr,Spokane,WA 99218 1201 W Garland Ave Mary Alberts W:509-590-5536 Spokane,WA 99205 Community Volunteer M:509-474-5705 M:614-572-8085 820 N Post St,#304 anna.franklin@providence.org W:360-999-0009 Spokane,WA 99201 emorgan827@gmail.com M:509-475-6809 Linda Hendricksen malberts06@comcast.net Northwest Farm Credit Services Vange Ocasio Hochheimer 2001 Flint Rd,#101 Whitworth University Christina Balkenbush Spokane,WA 99224 1210 W Elmwood Ct Community Volunteer W:509-340-5210 Spokane,WA 99218 9504 S Baltimore Rd M:509-994-7456 W:509-777-4213 Spokane,WA 99223 Linda.hendricksen@northwestfcs.com M:509-251-7053 vocasio@whitworth.edu M:509-994-4062 Catherine Kashork PAST CHAIR cbalkenbush@hotmail.com Community Volunteer Julie Schmidt 124 W 18th Ave,Spokane,WA 99203 Itron Ashley Cameron SECRETARY Ashley H:509-496-9997 1128 N Winchester Ln Sysco N Ln M:509-954-6993 Liberty Lake,WA 99019 Spokane1912NSalmon Valley River Ln catherine@kashork.com W:509-891-3765 boardchair@ywcaspokane.org H:509-465-9184 M:509-701-9869 M:509-879-7499 cameron.ashley@spk.sysco.com Jennifer Lehn julie.schmidt@itron.com Numerica Credit.Union Camille Christiansen 14610 E Sprague Ave Debra Schultz Moss Adams Spokane,WA 99216 Community Volunteer 5528 S Talon Peak M:509-999-9161 2106 S Cherry Ln Spokane,WA 99224 jlehn@numericacu.com Spokane,WA 99223 W:509-777-0145 H:509-838-2160 M:509-991-1553 Kelsey Martin M:509-995-7611 camille.christiansen@mossadams.com Community Volunteer debram2106@gmail.com 215 W 19th Ave Dr.Shari Clarke Spokane,WA 99203 Yvonne Smith EWU Office of M:509-993-5766 Kalispel Tribe of Indians and Diversity and Inclusion kelseyberven@gmail.com Northern Quest Resort and Casino 8501 N.Whitehouse Dr 10108 N Fleetwood St,Spokane,WA 99208 Spokane,WA 99208 Laura McAloon CHAIR W:509-481-6106 W:509-359-4742 McAloon Law,PLLC M:509-220-0454 M:509-559-2438 4310 S Tampa St ysmith@northernquest.com sclarke5@ewu.eduSpokane,WA 99223 W:509-241-1532 Laura Vickers TREASURER Marlene Feist M:509-434-8705 Avista Corporation Ma Ma of Spokane laura@mcaloon-law.com 7502 N Alberta St,Spokane,WA 99208 City p W:509-495-2904 8115 E Sommerset Dr Kiana McKenna M:509-475-2416 Spokane,WA 99217 Empire Health Foundation laura.vickers@avistacorp.com W:509-625-6505 3014 E 17th Ave H:509-893-2411 Spokane,WA 99223 Regina Malveaux,CEO I Ex-0fficio,Non-Voting Member M:509-995-3659 M:509-714-6642 Christie Grassmeyer,Director of HR mfeist@spokanecity.org kiana@empirehealthfoundation.org Jeanette Hauck,CFO I Ex-Officio Dana Morris Lee,Chief Philanthropy Officer Mireya Fitzloff VICE CHAIR Tracie Meidl 6489 Lakeview Dr Spokane Police Department Spokane,WA 99026 1100 W Mailon Ave M:509-528-7634 Spokane,WA 99206 mfitzloff@hotmail.com W:509-625-4162 M:509-209-7181 tmeidl@spokanepolice.org YOUR COMMITMENT AS A YWCA SPOKANE BOARD MEMBER IS DEEPLY APPRECIATED. Key Staff Regina Malveaux, CEO Dana Morris Lee, Chief Philanthropy Officer Jeanette Hauck, CFO Christie Grassmyer, Director of Human Resources Jennifer Haynes-Harter, Director of Housing Internal Revenue Service Department of the Treasury District Director P.O. Box 2508 Cincinnati, OH 45201 Date: November 10, 1999 Person to Contact: Miss Hensley 31-03886 Customer Service Representative Young Womens Christian Telephone Number: Association 877-829-5500 YWCA of Spokane Fax Number: 829 W. Broadway Ave. 513-263-3756 Spokane, WA 99201 Federal Identification Number: 91-0565025 Accounting Period Ends: December 31 Dear Sir or Madam: This is in response to your request for a letter affirming your organization's exempt status. In July 1942 we issued a determination letter that recognized your organization as exempt from federal income tax under section 101 (6) of the Internal Revenue Code of 1939 (now section 501 (c)(3) of the Internal Revenue Code of 1986). That determination letter is still in effect. We classified your organization as a publicly supported organization, and not a private foundation, because it is described in section 509(a)(2) of the Code. This classification was based on the assumption that your organization's operations would continue as stated in the application. If your organization's purposes, character, method of operations, or sources of support have changed, please let us know so we can consider the effect of the change on the organization's exempt status and foundation status. Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th day of the fifth month after the end of the organization's annual accounting period. The law imposes a penalty of$20 a day, up to a maximum of$10,000, when a return is filed late, unless there is reasonable cause for the delay. As of January 1, 1984, your organization is liable for taxes under the Federal Insurance Contributions Act(social security taxes) on remuneration of$100 or more the organization pays to each of its employees during a calendar year. There is no liability for the tax imposed under the Federal Unemployment Tax Act (FtJTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are not automatically exempt from other federal excise taxes, If you have any questions about excise, employment, or other federal taxes, please let us know. -2- Young Women's Christian Association YWCA of Spokane 91-0565025 Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated business income under section 511 of the Code. If your organization is subject to this tax, it must file an income tax return on Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. The law requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. If your organization had a copy of its application for recognition of exemption on July 15, 1987, it is also required to make available for public inspection a copy of the exemption application, any supporting documents and the exemption letter to any individual who requests such documents in person or in writing. You can charge only a reasonable fee for reproduction and actual postage costs for the copied materials. The law does not require you to provide copies of public inspection documents that are widely available, such as by posting them on the Internet (World Wide Web). You may be liable for a penalty of$20 a day for each day you do not make these documents available for public inspection (up to a maximum of$10,000 in the case of an annual return). Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the permanent records of the organization. If you have questions, please call us at the telephone number shown in the heading of this letter. Sincerely, CE A/17 C. Ashley Bullard District Director CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 15,2020 Department Director Approval: El Check all that apply: ❑consent ❑old business ®new business ❑public hearing ❑information ❑admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Motion consideration — amending public comment provisions in Governance Manual. GOVERNING LEGISLATION: First Amendment to the United States Constitution; Spokane Valley City Council Governance Manual. PREVIOUS COUNCIL ACTION TAKEN: July 14, 2020 adoption of Resolution 20-010 and updated Governance Manual; August 25, 2020 request by Council to have staff bring back discussion on public comments; September 8,2020 request by Council to have the discussion at the September 15 meeting. BACKGROUND: Recent Council meetings have been marked by some citizen comments largely not relating to City business,and comments that are critical of individual Councilmembers or other citizens for reasons unrelated to City business. This discussion is intended to inform the Council on the legal parameters of limitations a City may put on public comments during a Council meeting. The starting point is to note that a Council meeting is a limited public forum, and not a traditional public forum where the public essentially has unfettered discretion on what it can talk about,and how. In a limited public forum,reasonable limits may be applied to conform to the purpose of the meeting. Here, a Council meeting is a business meeting of the City for the purpose of attending to the needs of the City. Through adoption of past Governance Manuals, the Council has permitted between one and two general public comment periods where the public could speak about anything during one or both sessions. In the past,most comments have related to the business of the City. More recently, there have been comments that are clearly not related to City business, or the operation of City functions in any way, and thus are not a productive use of the Council or staffs time. Given this, Council is interested in finding out what reasonable limits the law will allow so they may be more productive in their meetings. First, Washington law does not require the City to allow general public comment during its regular meetings. Thus, Council may limit general public comment subject to Constitutional requirements for limited public forums. There has been considerable case law over the years on the Constitutional protections and requirements for limited public forums in the Ninth Circuit Court of Appeals, which Washington is located in and which controls our actions. That court has ruled that in a limited public forum, a city may apply reasonable time, place, and manner restrictions on public comments. Examples may include limiting how long someone may talk, and the City has done so by allowing a person to speak for up to three minutes. Similarly, the City previously determined that discussion about current or future election issues was not only prohibited by state law(RCW 42.17A.555 prohibiting use of public facilities in support or opposition to any ballot issue,except in very limited circumstances),but also that it is not the business of the City. As such, it was not appropriate to discuss at a Council meeting and Council thus prohibited those discussions. If Council would like, a further limitation could be placed that identifies past elections similarly as not relating to City business, and thus prohibited from discussion in Council meetings. Additionally,there is not currently a restriction on speaking at both general public comment sessions in a meeting. Council may Page 1 of 3 limit comments to one of the two sessions,and either keep the current three minute limit on comments, or change that length to something else. It is also important for Council to understand what types of comments or conduct by the public would be considered prohibited. While the First Amendment allows for reasonable time, place, and manner restrictions, any content-based restriction, such as prohibiting election-related comments,must be done in a viewpoint neutral manner, and enforced that way. That means nobody is allowed to talk about election issues of any kind,either for or against. Similarly, if Council requires that public comments can only relate to City business, then it must allow comments to be made on the topic, whether they are critical of the Council as a whole or individual Councilmembers. In other words,Council cannot allow someone to provide comments that are positive or appreciative, but prohibit comments that are critical, even if they are deeply offensive or involve coarse language. The courts have made it very clear that elected officials need to have thick skin, and to tolerate comments that might be deeply offensive or involve profanity. Examples of regulations found to be unconstitutional include: - It was violation of the First Amendment for the Los Angeles council to remove a person for calling the council president"pathetic and hopeless,"by stating she is"not doing a very good job and you need to get together and lose her," and then stating"but there's no guidelines for what that f---ing means." - Removal of a person who made a silent Nazi salute after public comment session was over did not cause an actual disruption, and therefore the removal violated the First Amendment. - The use of profanity, as jolting as it may be for some people, cannot be considered an "actual disruption per se." - Council rules allowing removal of a person for making personal, impertinent, profane, insolent, or slanderous remarks was deemed overbroad because it included speech that could be protected by the First Amendment. Whatever time limit is established for public comment by a person, exceeding the time limit and refusing to give up the podium constitutes disruptive behavior that keeps the Council from conducting the City's business and can thus be enforced by having that person removed from the meeting. As previously discussed with Council and adopted into the Governance Manual,in order to avoid violating a person's Constitutional rights,they can only be removed from a meeting for conduct that results in actual disruption of the Council meeting because this keeps the Council from attending to the business of the City. Disruption may include exceeding the time limit and then refusing to stop talking after warning; throwing anything at the Council or staff; overtly threatening Council or staff with physical harm; or approaching the dais during the meeting. This is not an exhaustive list,and is intended to convey the general nature of what can be considered as actually disruptive. The Mayor,as the Presiding Officer of the meeting, has responsibility to enforce these provisions. If there is a question as to whether any particular conduct does or does not constitute an actual disruption,the Mayor may request an opinion from the City Attorney. Additionally,the Mayor may call for a short recess to confer with staff. As such, staff drafted proposed changes to the public comment section of the Governance Manual that would allow Council to address the current issues being considered. Staff believe this proposal complies with the analysis discussed above, and will allow Council to permit public comments in a limited but reasonable fashion so that the business meetings may proceed expeditiously. If Council approves these changes, it will have the effect of being an agreement of the Council to comply with the amended rules, and to have them govern public comment at Council meetings, effective upon approval. These changes would then be incorporated into the next general revision to the Governance Manual. Page 2 of 3 OPTIONS: (1) Adopt the proposed changes to the Governance Manual Chapter 1(C) relating to public comments (pages 14-15), and Chapter 2(F) relating to ballot measures (pages 36-37); or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we approve the proposed changes to the Governance Manual Chapter 1(C)relating to public comments(pages 14-15), and Chapter 2(F)relating to ballot measures(pages 36-37)as drafted,that these changes become effective upon approval,and that these changes be incorporated into the Governance Manual during the next general update of that document. BUDGET/FINANCIAL IMPACTS:None. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed revisions to the Governance Manual relating to public comments and ballot issues in both clean and track changes format. Page 3 of 3 (FROM PAGE 14-15) C. Meeting Rules and Procedures 1.Public Comments This is an opportunity for public comments regarding issues relating to the operation of the City,but which are not otherwiseon subjects not on the agenda for action. If the Presiding Officer is unclear whether comments relate to the operation of the City,the Presiding Officer shall ask how the comments are pertinent for consideration by the Council as business of the City. Speakers may sign in to speak, but it is not required. Under the general public comment opportunities, each &Speakers may only make comments during one of those opportunities but not both, and comments are limited to three minutes ear, unless modified by the Presiding Officer.; however, Members of the public shall be prohibited from allocating any of their own speaking time;to other members of the public. This time is an opportunity to hear from various members of the public in a limited public forum on issues relating to City business, and not an opportunity for extended comments or dialogue.Although the City Council desires to allow the opportunity for public comment,the business of the FCity must proceed in an orderly,timely manner. At any time the Presiding Officer,in the Presiding Officer's sole discretion,may set such reasonable limits as are necessary to prevent disruption or undue delay of other necessary business.The desired total time for public comments shall not exceed 45 minutes; however,that time limit may change at the Mayor's discretion. The Council states that it is not the business of the City to have discussion about any past, current, or future possible/probable election or campaign-related issues during Council meetings. The only exception to this prohibition on discussion of election or campaign-related topics would be if the Council requests that Spokane County place a ballot item on for election. (See page 36_ Chanter 2,F Ballot Measures.) a.Verbal Comments: i. Comments shall only be made from the podium microphone, first giving name, city of residence and subject. No comments shall be made from any other location, and anyone making "out of order" comments shall be subject to removal from the meeting. An exception to this prohibition shall be allowed when public comment is only permitted via remote access due to emergency. The public shall be reminded that this is not an opportunity for dialogue or questions and answers,but public comment. When appropriate,staff shall research issues and report back to those making the comment as well as to Council. Public comments are opportunities for speakers to briefly address Council,and those speaking are to address members of Council and not the audience. In order to prevent disruption of the Council meeting, members of the public are asked to refrain from distributing materials to the audience, since Council meetings are not a public forum to address the audience. Since this is an opportunity for public comment relating to City business,in the interest of time and keeping in mind all documents submitted during Council meetings become the property of the City, graphs, charts, posterboards, PowerPoint presentations, or other display materials are not permitted to be displayed or distributed in Council chambers, although written comments and written materials including photographs and petitions may be submitted to Council via the City Clerk. ii. Demonstration, applause or other audience participation before, during or at the conclusion of anyone's public comments is prohibited because it is disruptive.Any disruptive conduct,as determined by the Presiding Officer,shall be cause for removal from the meeting room.Any ruling by the Presiding Officer relative to these subsections on public comments may be overruled by a vote of a majority of Councilmembers present. iii. Council shall not permit public comments if they relate to any matter upon which a quasi-judicial hearing has been required,scheduled,or held. (See page 26 for procedure for taking public comment on legislative matters.) Unless solicited and scheduled, comments shall not be permitted relative to any future or possible/probable future ballot issue.(Sec page 36, Chapter 2,F Ballot Measures.) iv. Disruptive public conduct: a. Conduct in any form that interferes with Council's ability to timely conduct the business of the City will not be allowed. If a situation arises where a speaker exceeds the three minutes (unless permitted to continue by the pPresiding°Officer), is speaking on matters other than City business, or is otherwise disruptive in a manner that interferes with the ability of the Council to conduct the business of the City,the City Clerk will turn off the microphone,and the Mayor will ask the speaker to please stop talking and step away from the podium. In the case of remote meetings, the speaker will be muted. b. If the speaker continues after the first request, the Mayor will ask the speaker once again to stop talking, and will warn the speaker that failure to stop will result in a suspension of their privilege to speak at public comment for 90 days.If the speaker continues,the Mayor will gavel in a five-minute recess. c. Upon return from recess, public comment will start again with a caution from the Mayor that if any other speaker refuses to stop talking after being asked to do so after the three minutes or is otherwise disruptive,the remainder of the public comment for the night will be terminated. d. If necessary in the discretion of the Presiding Officer, and in an attempt to reasonably calm a situation or resolve a conflict,the City Attorney or Deputy City Attorney shall act as a staff liaison with a member of the public who refuses to stop talking and refuses to move away from the podium. b. Written Comments: Citizens have the option of submitting written views,opinions,comments,data,and arguments to Council on any topic and at any time,not just prior to or during public Council meetings.Unless the Mayor asks the Clerk to read written mailed or e-mailed comments, or the citizen reads their own prepared written comments,such comments shall not be read aloud during regular or special Council meetings although they shall be included as part of the public record on the topic and if appropriate,may be publicly acknowledged. Any written comments submitted to Council via the City Clerk shall be distributed to Council by placing copies at each Councilmember's workstation or City desk; or in the case of e-mailed or other electronic comments, shall be forwarded to Council via e-mail, unless such e-mail has already been supplied to members of Council.If individual Councilmembers receive written(including electronic)public comments or materials for the purpose of reading/sharing those materials during Council meetings, those materials should be submitted to the City Clerk prior to the Council meeting so the Clerk can make copies for later distribution to members of Council. c. Electronic Comments: Councilmembers shall avoid accessing any electronic message during Council meetings. Accessing such communication could be construed as receiving public comment without the benefit of having the citizen in person to address their concerns to the entire Council at once.(See also page 17,C8 Internet Use) (FROM PAGE 36-37) F. Ballot Measures: 1. State Law RCW 42.17A 555. State law has enacted statutory prohibitions (with limited exceptions) against the use of public facilities to support or oppose ballot propositions: "No elective official nor any employee of his or her office nor any person appointed to or employed by any public office or agency may use or authorize the use of any of the facilities of a public office or agency, directly or indirectly,for the purpose of assisting a campaign for election of any person to any office or for the promotion of or opposition to any ballot proposition. Facilities of a public office or agency include, but are not limited to, use of stationery,postage, machines, and equipment, use of employees of the office or agency during working hours, vehicles, office space,publications of the office or agency, and clientele lists of persons served by the office or agency. However, this does not apply to the following activities: (1)Action taken at an open public meeting by members of an elected legislative body or by an elected board, council, or commission of a special purpose district including, but not limited to,fire districts,public hospital districts, library districts,park districts, port districts,public utility districts, school districts,sewer districts, and water districts, to express a collective decision, or to actually vote upon a motion,proposal, resolution, order, or ordinance, or to support or oppose a ballot proposition so long as (a) any required notice of the meeting includes the title and number of the ballot proposition, and(b)members of the legislative body, members of the board, council, or commission of the special purpose district, or members of the public are afforded an approximately equal opportunity for the expression of an opposing view. (2) A statement by an elected official in support of or in opposition to any ballot proposition at an open press conference or in response to a specific inquiry; (3)Activities which are part of the normal and regular conduct of the office or agency." [emphasis added] 2. City's Implementation of RCW 42.17A.555 In the City's implementation of RCW 42.17A.555, the City Council shall not, during any part of any Council meeting, consider requests from outside agencies or individuals for Council to support or oppose ballot measures; nor shall Council permit any public comment on any past, current, or future possible/proposed or pending ballot issue, whether or not such comments seek endorsement or are just to inform Council of upcoming or proposed ballot issues;nor shall Councilmembers disseminate ballot-related information. 3. Providing Informative Materials to Council The requestor has the option of mailing materials to individual Councilmembers via the United States Postal Office.Because even the use of e-mail for ballot purposes could be construed as use of public facilities and could be interpreted as being in violation of RCW 42.17A.555, materials should be sent via regular mail through the United States Postal Office. Information shall be objective only and not soliciting a pro or con position. 4. Public Comment. Council has determined that ballot issues(including past,current,or possible/proposed ballot issue)are not the business of the City, and has chosen not to support or oppose ballot issues as those are left to the will of the people voting. The use of any of the City's facilities including the use of the Council chambers and/or broadcast system would likely be construed as being in violation of RCW 42.17A.555 and therefore, general public comment on ballot issues, or proposed ballot issues shall not be permitted. (See page 14, Chapter 1, C Public Comments for more specific direction on allowable public comment) DRAFT ADVANCE AGENDA as of September 10,2020; 10:30 a.m. Please note this is a work in progress; items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Sept 22,2020,Formal Meeting Format,6:00 p.m. [due Tue Sept 151 1. Public Hearing#1 —2021 Budget Revenues and Property Taxes—Chelsie Taylor (15 minutes) 2. Consent Agenda(claims,payroll,minutes,Set PC St.Vacation Hearing;Set'21 budget hearing#2 for 10/27) (5 minutes) 3. Second Reading Ordinance 20-011 Amend SVMC 9.20 Motorized Personal Trans. Device—Lamb (15 min) 4.Admin Report: CTA 2020-0003 Nonconforming Use Code Text Amendment—Lori Barlow (15 minutes) 5.Admin Report: Homeless Shelter Updates—Mark Calhoun,John Hohman,Morgan Koudelka (15 minutes) 6.Admin Report: State Legislative Agenda—Cary Driskell,John Hohman,Mark Calhoun (15 minutes) 7.Admin Report: Washington State Dept. of Trans Land Acquisition,Flora Road—C. Driskell (10 minutes) 8.Admin Report: Advance Agenda—Mayor Wick (5 minutes) 9. Info Only: Department Monthly Reports [*estimated meeting: 95 mins] Sept 29,2020, Study Session,6:00 p.m. fdue Tue Sept 221 1. Street Vacation 2020-0001 —Connor Lange (10 minutes) 2. Proposed Ordinance Adopting 2021 Property Taxes— Chelsie Taylor (10 minutes) 3. Proposed Code Amendments Relating to Cable Franchises—J. Pietro,M.Koudelka, C. Driskell(20 min) 4.Advance Agenda—Mayor Wick (5 minutes) Oct 6,2020, Study Session,6:00 p.m. [due Tue Sept 291 1.Advance Agenda—Mayor Wick (5 minutes) Oct 13,2020,Formal Meeting Format,6:00 p.m. [due Tue Oct 61 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Ordinance,Nonconforming Use Code Text Amendment 2020-0003—Lori Barlow(15 mins) 3.Admin Report: City Manager Presents 2021 Preliminary Budget—Mark Calhoun (60 minutes) 4.Admin Report: Advance Agenda—Mayor Wick (5 minutes) Oct 20,2020, Study Session,6:00 p.m. [due Tue Oct 131 ACTION ITEMS: 1.Motion Consideration: Awards to Outside Agencies—Chelsie Taylor (20 minutes) NON-ACTION ITEMS: 2.Advance Agenda—Mayor Wick (5 minutes) Oct 27,2020,Formal Meeting Format,6:00 p.m. [due Tue Oct 201 1. Public Hearing#2—2021 Budget— Chelsie Taylor (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance,Nonconforming Use Code Text Amend. 2020-0003 —Lori Barlow(15 mins) 4.First Reading Property Tax Ordinance —Chelsie Taylor (10 minutes) 5.Admin Report: 2020 Budget Amendment—Chelsie Taylor (10 minutes) 6.Admin Report: Advance Agenda—Mayor Wick (5 minutes) 7. Info Only: Department Monthly Reports [*estimated meeting: 60 mins] Nov 3,2020, Study Session,6:00 p.m. fdue Tue Oct 271 1.Advance Agenda—Mayor Wick (5 minutes) Nov 10, 2020,Formal Meeting Format,6:00 p.m. [due Tue Nov 31 1. Public Hearing: 2020 Budget Amendment—Chelsie Taylor (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Property Tax Ordinance —Chelsie Taylor (10 minutes) Draft Advance Agenda 9/10/2020 10:40:15 AM Page 1 of 2 4.First Reading Ordinance 2020 Budget Amendment—Chelsie Taylor (10 minutes) 5.First Reading Ordinance Adopting 2021 Budget— Chelsie Taylor (10 minutes) 6.Admin Report: Advance Agenda—Mayor Wick (5 minutes) Nov 17,2020, Study Session,6:00 p.m. 1due Tue Nov 101 1.Advance Agenda—Mayor Wick (5 minutes) Nov 24,2020,Formal Meeting Format,6:00 p.m. [due Tue Nov 101 1. Public Hearing#3—2021 Budget— Chelsie Taylor (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 2020 Budget Amendment—Chelsie Taylor (10 minutes) 4. Second Reading Ordinance Adopting 2021 Budget—Chelsie Taylor (10 minutes) 5.Admin Report: LTAC Recommendations to Council—Chelsie Taylor (15 minutes) 6.Admin Report: 2021 Fee Resolution— Chelsie Taylor (15 minutes) 7.Admin Report: Advance Agenda—Mayor Wick (5 minutes) 8. Info Only: Department Monthly Reports [*estimated meeting: 70 mins] Dec 1,2020,Study Session, 6:00 p.m. - Cancelled due to Thanksgiving Holiday December 8,2020,Regular Meeting Format, 6:00 p.m. [due Tue Dec 1] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Resolution for 2021 Fees(if changes are needed)—Chelsie Taylor (10 minutes) 3.Motion Consideration: Award Lodging Tax for 2021 —Chelsie Taylor (15 minutes) 4.Admin Report: Tourism Venues—John Hohman (15 minutes) 5.Admin Report: Advance Agenda—Mayor Wick (5 minutes) Dec 15,2020, Study Session,6:00 p.m. [due Tue Dec 81 1.Advance Agenda—Mayor Wick (5 minutes) December 22,2020,Regular Meeting Format,6:00 p.m. [due Tue Dec 15] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor Wick (5 minutes) Dec 29,2020, Study Session,6:00 p.m. [due Tue Dec 221 1.Advance Agenda—Mayor Wick (5 minutes) 2. Info Only: Department Monthly Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities TPA Interlocal Agreement Arts Council Sculpture Presentations Trunk or Treat Artwork&Metal Boxes Vehicle Wgt Infrastructure Impact Core Beliefs Resolution Water Districts& Green Space Donation Recognition Way Finding Signs Fee Resolution Cost of Service Analysis Flashing Beacons/School Signage Health District Stats Mirabeau Park Forestry Mgmt. Naming City Facilities Protocol Park Lighting PFD Presentation SPEC Report/Update STA(2021) St. Illumination(owners,cost,location) St. O&M Pavement Preservation Draft Advance Agenda 9/10/2020 10:40:15 AM Page 2 of 2