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2020, 10-20 Study Session
AGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Meeting Held via ZOOM Tuesday, October 20,2020 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) NOTE: In response to Governor Inslee's March 24, 2020 Proclamation concerning the COVID-19 Emergency, which waives and suspends the requirement to hold in-person meetings and provides options for the public to attend remotely, physical public attendance at Spokane Valley Council meetings are suspended until the Governor's order has been rescinded or amended. Therefore,until further notice,a live feed of the meeting will be available on our website and on Comcast channel 14.Public comments will only be accepted for those items noted on the agenda as"public comment opportunity," will be accepted via the following links,and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling-In • Submit Written Public Comment Prior to the Meeting • NEW: Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ITEMS: 1.Mayoral Appointment: Planning Commissioner—Mayor Wick [public comment opportunity] 2.Motion Consideration: Awards to Outside Agencies—Chelsie Taylor [public comment opportunity] NON-ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 3. Connor Lange Code Text Amendment 2019-0005 Discussion/Information Subdivision Regulations 4. Cary Driskell,John Hohman, 2021 State Legislative Agenda Discussion/Information Mark Calhoun 5. Cary Driskell,Mike Stone Donation Recognition&Facility Discussion/Information Naming Protocol 6. Chris Bainbridge Parliamentary Processes Discussion/Information 7.Mayor Wick Advance Agenda Discussion/Information 8.Mayor Wick Council Comments Discussion/Information 9.Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session Agenda,October 20,2020 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 13,2020 Department Director Approval: n Check all that apply: n consent n old business ®new business n public hearing n information n admin.report n pending legislation AGENDA ITEM TITLE: Motion Consideration: Planning Commission Mayoral Appointment GOVERNING LEGISLATION: Spokane Valley Municipal Code 18.10. PREVIOUS COUNCIL ACTION TAKEN: January 8,2019: Council approved Mayoral nominations of JJ Johnson,Timothy Kelley, and Robert McKinley,each for a three-year term beginning January 1,2019, and ending December 31,2021. BACKGROUND:There is currently one opening on the Planning Commission.That Commission position was formerly held by Timothy Kelley who terminated his commission effective September 17,2020. This appointment will complete the unexpired term of Mr. Kelley. Mr. Kelly served on the Commission since his initial appointment of January 2016. According to SVMC 18.10, members of the Planning Commission shall be nominated by the Mayor and confirmed by a majority vote of at least four members of the City Council. Planning Commissioners shall be selected without respect to political affiliations, and shall serve without compensation. Terms shall be for a three-year period and shall expire on the thirty-first day of December. A vacancy announcement was posted on the City's webpage,the City issued press releases,put the notice on the City's social media sites, and the notice was published in the Valley News Herald and The Exchange. The deadline to submit an application was 4:00 p.m.Monday,October 5,2020.Applications were received from Ms.Jennifer Deline, Mr.Karl Joseph Granrath, and Mr. Tom Towey. Once the deadline passed,copies of all applications were distributed to each Councilmember. OPTIONS: Confirm or not confirm, the Mayor's nomination for this appointment. If the Mayor's nomination is not confirmed by Council,the Mayor may either make another nomination or the matter can be postponed. RECOMMENDED ACTION OR MOTION: "I move to confirm the Mayor's nomination of Mr. Karl Joseph Granrath to the Planning Commission for a term effective immediately upon appointment and ending December 31,2021,which appointment will complete the unexpired term of Mr.Timothy Kelley. BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: Mayor Wick ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 20, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Council Awards of Outside Agency Funding Requests for the 2021 Budget. GOVERNING LEGISLATION: This is a component of the annual budget development process. PREVIOUS COUNCIL ACTION TAKEN: No previous action has been taken. Council heard presentations from applicants at the September 15, 2020 meeting. BACKGROUND: Since its incorporation in 2003, the City has provided partial funding for local economic development and social service agencies. Through this process, the City is contracting for services that it might otherwise provide. These services include economic development and support of the poor and infirm (as allowed by the Washington State Constitution Article 8, Section 7). This partial funding of outside agencies is again up for consideration in the 2021 Budget development process. Currently included in the 2021 Budget is $243,000 for this purpose; however, $43,000 of this amount has been committed for a direct contract with Greater Spokane Incorporated and $19,000 has been committed for a direct contract with the Greater Spokane Valley Chamber of Commerce. This leaves $182,000 available for Council to award this evening. On September 15th Council heard 5-minute presentations from those agencies requesting funding (see below), and based upon those written requests, presentations and ensuing questions, individual Councilmembers submitted to the Finance Department their recommendations for agency funding (detail on the attached sheet). Page 1 of 3 OUTSIDE AGENCY PRESENTATIONS Economic Development and Social Services September 15, 2020 Requested 1 Christ Kitchen 15,000 2 Elevations Childrens Therapy 15,000 3 Feed Spokane 6,050 4 Family Promise 50,000 5 GSC Meals on Wheels 30,000 6 Heidi Duty 1,080 7 HUB Sports Center 5,000 8 JAKT 63,000 9 Jazzed About Reading 9,000 10 Pet Savers 24,000 11 Project Beauty Share 2,500 12 Spokane Rapids 5,000 13 Spokane Valley Arts Council 52,600 14 Spokane Valley Heritage Museum 43,500 15 Spokane Valley Partners 70,000 16 Spokane Valley Summer Theatre 46,000 17 Spokane Workforce Council 25,000 18 Spokanimal 20,440 19 Teen & Kid Closet 20,000 20 The Family Guide - Rally the Valley 16,750 21 The Family Guide - Back to School Bash/Supply Drive 22,500 22 Valleyfest 68,000 23 Valleyfest - Multicultural Event 15,000 24 Widows Might 39,000 25 YWCA 7,000 $671,420 OPTIONS: We plan to employ essentially the same methodology to make awards as was used during award processes for the years of 2013 through 2020. This process includes the following steps: 1. After agencies interested in receiving City funds for either social service or economic development purposes had submitted written application materials seeking funding assistance, each agency was given the opportunity to make a verbal presentation to the City Council. 2. Council members delivered their recommendations to the Finance Director for how much funding assistance should be provided to each agency. The total of the award amounts recommended by each Councilmember should equal no more than the amount of money included in the budget. 3. The Finance Director then prepared a summary of Councilmember recommendations that included both the number of Council votes received for each agency and the average of all the award recommendations. 4. Agencies that received four or more Council votes will be awarded the average of the Council recommendations. Page 2 of 3 5. Agencies that received fewer than four votes will not be considered for funding. 6. Any Council awards recommended to agencies that receive three or fewer Council votes will be added together and distributed evenly among those agencies that received seven Council votes. The distribution will be a simple arithmetic average of the total amount remaining to be awarded, divided by the number of agencies receiving seven votes. 7. In no event will any agency receive an allocation greater than their initial request. If the distribution referenced in #6 above were to cause an agency to receive an allocation greater than their initial request, that portion that would be greater than the request shall be divided equally among the other agencies receiving seven Council votes. 8. If the distribution process in steps #6 and #7 above causes all of the seven vote agencies to exceed their requests, then any remainder shall be divided equally among the other agencies receiving five and six Council votes. RECOMMENDED ACTION OR MOTION: Based upon a written recommendation received from each Councilmember, staff prepared the attached summary to support the following proposed motion: I move to award 2021 Outside Agency funding as follows: Christ Kitchen - $4,893; Elevations; a Children's Therapy Resource Foundation - $5,244; Feed Spokane - $3,225; Family Promise of Spokane - $14,151; Greater Spokane County Meals on Wheels - $15,722; HUB Sports Center - $4,222 JAKT Foundation - $10,765; Project Beauty Share - $850; Spokane Rapids - $1,937; Spokane Valley Arts Council - $15,365; Spokane Valley Heritage Museum - $11,008; Spokane Valley Partners - $39,508; Spokane Valley Summer Theatre - $9,008; Teen & Kid Closet - $7,965; Valleyfest - $20,179; Valleyfest— Multicultural Event - $3,607; Widows Might - $12,437; and YWCA - $1,914. BUDGET/FINANCIAL IMPACTS: $182,000 is included in the 2021 Budget for this purpose. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Spreadsheet reflecting a summary of Councilmember recommendations for outside agency funding. Page 3 of 3 CITY OF SPOKANE VALLEY,WA 10/13/2020 2021 Budget Summary of Outside Agency Allocations Recommended by City Council Presented To Councilmember Recommendations #of Council Higgins I Peetz I Woodard I Wick I Haley I Hattenburg I Thompson Votes Average Requested 10/20/2020 1 Christ Kitchen 5,000 5,000 5,000 0 10,000 6,000 3,250 6 4,893 15,000 c 4,893 2 Elevations Childrens Therapy 5,000 5,000 5,000 5,000 5,000 3,000 4,150 7 4,593 15,000 b 5,244 3 Feed Spokane 3,000 6,000 3,000 0 3,000 5,000 2,575 6 3,225 6,050 c 3,225 4 Family Promise 23,000 10,000 25,000 5,000 12,000 9,000 10,500 7 13,500 50,000 b 14,151 5 GSC Meals on Wheels 15,000 17,000 18,000 15,000 17,000 10,000 13,500 7 15,071 30,000 b 15,722 6 Heidi Duty 0 0 0 0 0 1,000 0 1 143 a 1,080 0 7 HUB Sports Center 5,000 5,000 5,000 5,000 2,500 1,000 1,500 7 3,571 5,000 b 4,222 8 JAKT 5,000 12,500 5,000 10,000 15,000 8,000 15,300 7 10,114 63,000 b 10,765 9 Jazzed About Reading 0 0 0 0 0 3,000 0 1 429 a 9,000 0 10 Pet Savers 0 1,000 0 0 0 4,000 0 2 714 a 24,000 0 11 Project Beauty Share 1,000 1,500 1,000 0 1,000 1,000 450 6 850 2,500 c 850 12 Spokane Rapids 1,000 2,500 1,000 2,000 1,000 1,000 500 7 1,286 5,000 b 1,937 13 Spokane Valley Arts Council 12,000 10,000 20,000 10,000 23,500 10,000 17,500 7 14,714 52,600 b 15,365 14 Spokane Valley Heritage Museum 10,000 9,000 10,000 20,000 10,000 6,000 7,500 7 10,357 43,500 b 11,008 15 Spokane Valley Partners 45,000 37,000 40,000 40,000 40,000 35,000 35,000 7 38,858 70,000 b 39,508 16 Spokane Valley Summer Theatre 10,000 13,000 10,000 10,000 5,000 3,000 7,500 7 8,357 46,000 b 9,008 17 Spokane Workforce Council 0 7,000 0 0 0 6,000 4,525 3 2,504 a 25,000 0 18 Spokanimal 0 1,000 0 0 0 4,000 0 2 714 a 20,440 0 19 Teen&Kid Closet 10,000 5,000 10,000 5,000 10,000 6,000 5,200 7 7,314 20,000 b 7,965 20 The Family Guide-Rally the Valley 0 7,000 0 0 0 5,000 2,850 3 2,121 a 16,750 0 21 The Family Guide-Back to School Bash/Supr 0 0 0 0 0 10,000 2,850 2 1,836 a 22,500 0 22 Valleyfest 10,000 20,500 2,000 40,000 15,000 20,000 29,200 7 19,529 68,000 b 20,179 23 Valleyfest-Multicultural Event 0 1,000 0 10,000 0 10,000 4,250 4 3,607 15,000 3,607 24 Widows Might 20,000 6,000 20,000 5,000 10,000 10,000 11,500 7 11,786 39,000 b 12,437 25 YWCA 2,000 0 2,000 0 2,000 5,000 2,400 5 1,914 7,000 c 1,914 Total 182,000 182,000 182,000 182,000 182,000 182,000 182,000 182,000 671,420 182,000 Average Total Awards $182,000 Remaining $0 Sum of agencies receiving fewer than 4 votes a 8,461 "+"or""average of awards<or>$182,000 0 Balance remaining to be allocated 8,461 Allocate balance among remaining 7 vote agencies 13 Amount allocated to each agency 651 b 5&6 vote agencies 4 c CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 20,2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑public hearing ❑ information ® admin.report ❑ pending legislation AGENDA ITEM TITLE: Subdivision Regulations Code Text Amendment—CTA-2019-0005 GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 17.80; SVMC 19.30.040; Title 20 SVMC;Revised Code of Washington(RCW)36.70A.106 and RCW 36.70A.200 PREVIOUS COUNCIL ACTION TAKEN:None BACKGROUND: RCW 58.17 provides the framework and procedures for processing preliminary and final subdivisions(long plats), subdivision alterations and vacations of plats.Title 20 SVMC regulates the subdivision of land consistent with the requirements of RCW 58.17. RCW 58.17 also allows for local jurisdictions to create procedures for processing both Short Subdivisions and Binding Site Plans. Title 20 provides the framework and procedures for processing preliminary and final short subdivisions and binding site plans,alterations of short plats and binding site plans and vacations within Spokane Valley. The proposed code text amendment is intended to ensure Title 20 SVMC is consistent with RCW 58.17 and align the code with current processes and the City's organizational structure. Due to the proposed changes in Title 20 SVMC the Permit Type and Land Use Application table in Chapter 17.80.030 must also be revised. OPTIONS: Authorize staff to bring forth an ordinance for a first reading with or without further amendments; or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus to proceed with a first ordinance reading at the November 10,2020 Council meeting. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Connor Lange,Planner,Community and Public Works Department ATTACHMENTS: 1. PowerPoint Presentation 2. Draft CTA-2019-0005 code text language: Chapter 17.80; Chapter 20 3. Planning Commission's Findings of Fact and recommendation 4. Planning Commission Meeting Minutes: 9/10/2020, 9/24/2020, and 10/8/2020 5. Staff Report CTA-2019-0005 RCA Administrative Report for STV-2020-0001 Page 1 of 1 s1j'o' s Valley ■ Title 20 Subdivision Regulations CTA-201 9-0005 City Council Administrative Report October 20, 2020 Proposed Changes Summarized • Aligning processes with state law • Procedural and submittal requirement improvements • Grammatical and organizational structure updates Continuous Improvement AligningProcesses with State Law • Separate subdivision alterations from alterations of short plats and binding site plans • 20.50 Preliminary Plat, Short • 20.50 Subdivision Alterations Plat, and Binding Site Plan Alterations • 20.60 Short Subdivision and Binding Site Plan Alterations • 20.60 Final Plat, Short Plat, and Binding Site Plan Alterations Chapter 20.50 Subdivision Alterations ( Proposed Updates) 20.50.010 Applications An application may be submitted for any proposed alteration to a preliminary or final plat. The application shall contain the signatures of the majority of those persons having an ownership interest in the lots, tracts, parcels, sites, or divisions in the subdivision or portion to be altered. If the subdivision is subject to restrictive covenants which were filed at the time of the approval of the subdivision, and the application for alteration would result in a violation of a covenant, the application shall contain an agreement signed by all parties to the covenants providing that the parties agree to terminate or alter the relevant covenants to accomplish the purpose of the alteration. Any alteration proposed under this chapter shall be subject to the requirements of Chapters 20.30 and 20.40 SVMC and RCW 58.17.215, as adopted or may be amended. Chapter 20.50 Subdivision Alterations Summary 20.50.020 Preliminary plat alterations — 20.50.030 Final plat alterations — Notice, Notice, decision, filing plan decision, filing plan • Minor alteration classified as a Type II • A final plat alteration shall be classified as permit application (administrative review) a Type Ill permit if a public hearing is • Substantial alteration shall be classified as requested, or a Type II permit if no hearing Type Ill permit application requiring a public is required. hearing • Where noticing is required, appropriate public noticing shall be provided in accordance with SVMC 17.80.120 • Decision by the hearing examiner Chapter 20.60 Short Subdivision and Binding Site Plan Alterations ( Proposed Updates) 20.60.005 Purpose. The purpose of this chapter is to provide for alterations of preliminary and final short subdivisions and binding site plans. All references to "short plat" and "binding site plan" shall include both preliminary and final short plats and binding site plans, respectively. 20.60.010 Application. A short plat or binding site plan alteration is classified as a Type II permit, except when the alteration proposes to alter a public dedication, in which case the alteration shall be classified as a Type Ill permit subject to a public hearing as described below. Both permit types shall be processed pursuant to Chapter 17.80 SVMC and in a manner consistent with RCW 58.17.215 subject to any specific requirements of this section. Any short plat or binding site plan alteration proposed under this section shall be subject to the requirements in Chapters 20.30 and 20.40 SVMC. Chapter 20.60 Short Subdivision and BindingSite Plan Alterations Summary ( Proposed 20.60.020 Short plat and binding site plan alterations — Notice, decision, filing plan. • Publication of the notice is required in newspaper of record and notice to owners adjacent to the portion of the short plat or binding site plan being altered • Alterations proposing to alter a public dedication shall be processed consistent with the application procedures for Type Ill applications in SVMC 17.80.070 and RCW 58.17.215 Chapter 20.70 Subdivision, Short Subdivision and BindingSite Plan Vacation ( Proposed Updates) 20.70.020 Subdivision vacation - Process A. Except as provided in subsection B below, vacation of a subdivision or portion thereof is classified as a Type III application. Upon submittal of a complete application for vacation of a subdivision or portion thereof, the department shall process the subdivision vacation request pursuant to Chapter 17.80 SVMC and in a manner consistent with RCW 58.17.212. B. Vacation of city streets shall utilize the procedures for street vacations set forth in chapter 22.140 SVMC, RCW 35A.47.020, and chapter 35.79 RCW. 20.70.030 Short Subdivision and binding site plan vacation — Process A. Except as provided in subsections B and C below, vacation of a short subdivision, binding site plan, or portion thereof is classified as a Type II application. Upon submittal of a complete application for vacation of a short subdivision, binding site plan, or portion thereof, the department shall process the vacation request pursuant to Chapter 17.80 SVMC. B. Vacation of any area designated or dedicated for public use within a short subdivision or binding site plan is classified as a Type Ill application. Upon submittal of a complete application for vacation of an area designated or dedicated for public use within a short subdivision or binding site plan, the department shall process the vacation request pursuant to Chapter 17.80 SVMC and in a manner consistent with RCW 58.17.212. C. Vacation of city streets shall utilize the procedures for street vacations set forth in chapter 22.140 SVMC, RCW 35A.47.020, and chapter 35.79 RCW. Procedural and Submittal Requirement lm p rove m e n is 9 Chapters with proposed changes: 20.30.020 Contents of application • Reduced number of copies • Eliminated unnecessary documentation 20.40.010 Final submittal • Reduced number of copies • Align submittals with current processes 20.40.050 Phasing • Added clarification stating a phasing plan for subdivisions doesn't obligate the City to allow phased mitigation Chapter 17. 80 Permit ProcessingProcedures ,. .iiiiii. Ali. MI_ __Mk _.iil Alterations preliminary and final short Type Land Use and Development Application SVMC Cross-Reference subdivisions and preliminary and final:binding site plans(where there is no alteration of a public dedication) Alterations—final subdivisions 20.50 Binding site plan—preliminary and final Alterations-preliminary and final short subdivisions and preliminary and 20.60 final binding site plans(where there is alteration of a public dedication) Binding site plan change of conditionaMinor alterations—preliminary Conditional use permits 19.150 subdivisions Planned residential developments 19.50 SEPA threshold determination Plat-vacation 10.70.020 Shoreline conditional use permit Type III Type II Subdivisions-preliminary Prel:m:i-_• ..0.1:_isi ' r V ditio s 20.330 Shoreline nonconforming use or structure review Substantial alterations —preliminary subdivisions 20.30 Shoreline substantial development permit Vacation—subdivision;short subdivisions and binding site plans where there 20.70 is vacation of an area designated or dedicated for public use Shoreline variance Variance 19.170 Short subdivision—preliminary and final Zoning map amendments(site-specific rezones) 19.30.030 Vacation—short subdivisions and binding site plans where there is no Annual Comprehensive Plan amendments(text and/or map) 17.80.140 vacation of an area designated or dedicated for public usePrcliminary short Type IV Area-wide zoning map amendments 17.80.140 Wireless conununication facilities Development Code text amendments 17.80.150 Grammatical and Organizational Structure Updates il 20.40.020 Contents of final plat. O. The city council authorizes the City Manager or designee to approve and execute such final approval of any final plat, short plat, or binding site plan. If the plat contains multiple sheets, the first sheet shall contain the required signatures. The plat shall not be considered final unless it is reviewed must be reviewed and signcd by the following: 1 . Spokane Valley Community and Public Works development services senior engineer; 2. Spokane Valley city manager or designee; 3. Spokane County utilities dircctor Environmental Services Director; 4. Spokane Regional Health District (only where septic systems and/or private wells are required to serve the development); 5. Spokane County treasurer; 6. Spokane County assessor; 7. Hearing examiner for final subdivision plats only. (Ord. 17-004 § 3, 2017; Ord. 09-002 § 3, 2009; Ord. 07-015 § 4, 2007). Questions? Spokane Valley Municipal Code Page 1/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES Chapter 17.80 PERMIT PROCESSING PROCEDURES Sections: 17.80.010 Purpose and applicability. 17.80.020 Types of development applications. 17.80.030 Assignment of development application classification. 17.80.040 Exempt activities. 17.80.050 Development application requirements. 17.80.060 Final decision authority. 17.80.070 Required application procedures. 17.80.080 Pre-application conference. 17.80.090 Counter-complete determination. 17.80.100 Fully complete determination. 17.80.110 Notice of application. 17.80.120 Notice of public hearing. 17.80.130 Final decision. 17.80.140 Type IV applications—Comprehensive Plan amendments,development agreements associated with a Comprehensive Plan amendment,and area-wide rezones. 17.80.150 Type IV applications—Text amendments to SVMC Titles 17 through 24. 17.80.160 Optional consolidated review process. 17.80.170 Vesting of applications. 17.80.010 Purpose and applicability. A.Purpose.The purpose of Chapter 17.80 SVMC is to establish standardized decision-making procedures for reviewing development and land use applications within the City. Chapter 17.80 SVMC is intended to: 1.Assure prompt review of development applications; 2.Provide for necessary public review and comment on development applications; 3.Minimize adverse impacts on surrounding land uses; 4.Encourage flexibility and innovation in the design and layout of development proposals; and 5.Ensure consistency with the Comprehensive Plan and development regulations. B.Applicability.Chapter 17.80 SVMC applies to all development applications identified in the SVMC.(Ord. 16- 018 §6(Att.B),2016). 17.80.020 Types of development applications. Land use and development applications are classified as follows: A. Type I procedures apply to permits and decisions issued administratively; B.Type II procedures apply to administrative actions that contain some discretionary criteria; C. Type III procedures apply to quasi-judicial permits and actions that contain discretionary approval criteria; D.Type IV procedures apply to legislative matters.Legislative matters involve the creation,revision,or large-scale implementation of public policy; E.Exempt applications defined in SVMC 17.80.040.(Ord. 16-018 §6(Att.B),2016). Spokane Valley Municipal Code Page 2/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES 17.80.030 Assignment of development application classification. A.Assignment by Table.Land use and development applications shall be classified pursuant to Table 17.80-1 below: Table 17.80-1—Permit Type and Land Use Application Type Land Use and Development Application SVMC Cross-Reference Accessory dwelling units 19.40 Administrative determinations by city manager or designee or building Multiple official Administrative exception 19.140 Administrative interpretation 17.50.010 Boundary line adjustments and eliminations 20.80 Building permits not subject to SEPA 21.20.040 Floodplain development 21.30 Grading permits 24.50 Type I Home business permit 19.65.180 Shoreline letter of exemption 21.50 Record of survey to establish lots within a binding site plan 20.60.040 Right-of-way permits 22.130.100 Site plan review 19.130 Small cell permit 22.121,22.122 Temporary use permit 19.160 Time extensions for preliminary subdivision,short subdivision,or binding 20.30.060 site plan Alterations preliminary and fmal subdivisions,preliminary and fmal short 20.360 subdivisions and preliminary and fmal,binding site plans(where there is no alteration of a public dedication) Binding site plan—preliminary and fmal 20.50 Minor alterations—preliminary 20.50 subdivisions SEPA threshold determination 21.20.060 Shoreline conditional use permit 21.50 Type II Shoreline nonconforming use or structure review 21.50 Shoreline substantial development permit 21.50 Shoreline variance 21.50 Short subdivision—preliminary and fmal 20.30,20.40 Vacation—short subdivisions and binding site plans where there is no 20.7020.30 vacation of an area designated or dedicated for public usePreliminary short subdivision,binding site plan change of conditions Wireless communication facilities 22.120 Spokane Valley Municipal Code Page 3/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES Type Land Use and Development Application SVMC Cross-Reference Alterations—fmal subdivisions 20.50 Alterations-preliminary and fmal short subdivisions and preliminary and 20.60 final binding site plans(where there is alteration of a public dedication) Conditional use permits 19.150 Planned residential developments 19.50 Plat cation 20.70.020 Type III Subdivisions-preliminary 20.5-30 Substantial alteration ens—preliminary subdivisions 20.30 Vacation—subdivision;short subdivisions and binding site plans where there 20.70 is vacation of an area designated or dedicated for public use Variance 19.170 Zoning map amendments(site-specific rezones) 19.30.030 Annual Comprehensive Plan amendments(text and/or map) 17.80.140 Type IV Area-wide zoning map amendments 17.80.140 Development Code text amendments 17.80.150 B.Assignment by City Manager or Designee.Land use and development applications not defined in Table 17.80-1 shall be assigned a type based on the most closely related application type by the city manager or designee,unless exempt under SVMC 17.80.040.When more than one procedure may be appropriate,the process providing the greatest opportunity for public notice shall be followed. C. Shoreline letters of exemption,shoreline substantial development permits,shoreline conditional use permits, shoreline variances,and shoreline nonconforming use or structure review shall be processed pursuant to the procedures set forth in Chapter 17.80 SVMC,subject to any additional or modified procedures provided in Chapter 21.50 SVMC,Shoreline Regulations,including submittals,completeness review,notices,hearings,and decisions. D. Small cell permits and wireless communication facilities shall be processed pursuant to the procedures set forth in Chapter 17.80 SVMC,except as may otherwise be required pursuant to federal and state law,including but not limited to 47 USC 1455(a)(Section 6409(a)of the Middle Class Tax Relief and Job Creation Act of 2012)and Chapter 35.99 RCW.Chapter 22.122 SVMC specifies applicable time periods for review and processing of eligible facilities requests,collocations,small cell permits,and new wireless communication facilities. E.Except as provided in Table 17.80-1,change of conditions for permits shall be processed the same as the original permit type.(Ord. 18-007 §4(Exh.A),2018;Ord. 17-004§3,2017;Ord. 16-018 §6(Att.B),2016). 17.80.040 Exempt activities. A.Exemptions.Unless specified elsewhere in SVMC Title 17,the following development activities are exempt from the procedural requirements of Chapter 17.80 SVMC: 1.Normal or emergency repair or maintenance of public or private buildings, structures,landscaping,or utilities. 2.A change of any legally established use is exempt;unless the change of use requires: a.An increase in the number of parking spaces provided; b.A conditional use permit under Chapter 19.150 SVMC,Conditional Use Permits; Spokane Valley Municipal Code Page 4/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES c.A site plan approval under Chapter 19.130 SVMC,Site Plan Review;or d.Review by SEPA. 3.Final subdivisions,short subdivisions,and binding site plans. 4.Building permits that are not subject to SEPA. 5.On-site utility permits not obtained in conjunction with a specific development application including,but not limited to,sewer hook-ups,water hook-ups,right-of-way permits,and fire department permits. 6. Sign permits. 7.Interior remodeling and tenant improvements unless site plan review is required under Chapter 19.130 SVMC,Site Plan Review. B.Other Regulations.Applications exempt pursuant to SVMC 17.80.040 remain subject to all other applicable standards and requirements of the SVMC.(Ord. 16-018 §6(Att.B),2016). 17.80.050 Development application requirements. A.Application Forms.All applications shall be made on forms provided by the department.The city manager or designee shall have authority to modify application forms. B. Submittal Information.All applications shall include the information required in applicable provisions of the SVMC as identified in Table 17.80-2 and other additional information required by the department. C. Land use and development applications shall be signed by the owner(s)of the property. D.Fees.Fees as required by Chapter 17.110 SVMC,Fees and Penalties.(Ord. 17-004§3,2017;Ord. 16-018 § 6 (Att.B),2016). 17.80.060 Final decision authority. The final decision for application type shall be made by: A.Type I—the department. B.Type II—the department. C. Type III—the hearing examiner. D.Type IV—the city council preceded by a recommendation by the planning commission.(Ord. 16-018 § 6(Att. B),2016). 17.80.070 Required application procedures. The required procedures for Type I,II,and III applications are set forth in Table 17.80-2 below.The specific procedures required for Type IV applications are set forth in SVMC 17.80.140 and 17.80.150. Table 17.80-2—Permit Type and Land Use Application Pre-application Counter-complete Fully complete Notice of Final decision Application conference determination determination application Notice of public and notice Type 17.80.080 17.80.090 17.80.100 17.80.110 hearing 17.80.120 17.80.130 I 0 X X N/A N/A X *II **O X X X N/A X III X X X X X X Spokane Valley Municipal Code Page 5/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES Pre-application Counter-complete Fully complete Notice of Final decision Application conference determination determination application Notice of public and notice Type 17.80.080 17.80.090 17.80.100 17.80.110 hearing 17.80.120 17.80.130 X Required 0 Optional N/A Not Applicable *Does not apply to SEPA threshold determinations.Refer to SVMC 21.20.070(B)(2)for noticing requirements. **Except for short subdivisions and binding site plans which require a pre-application meeting. (Ord.16-018§6(Att.B),2016). 17.80.080 Pre-application conference. A.Purpose.To provide the City and other agency staff with a sufficient level of detail about the proposed development,to enable staff to advise the applicant of applicable approvals and requirements,to acquaint the applicant with the applicable requirements of the SVMC and other laws,and to identify issues and concerns in advance of a formal application. B.Pre-Application.Type II and III applicants shall schedule a pre-application conference and provide information requested in advance of the meeting. C.Pre-Application Waivers.The city manager or designee may waive the pre-application conference if determined that the proposal has few development-related issues,involves subsequent phases of an approved development,or is substantially similar to a prior proposal affecting substantially the same property.(Ord. 17-004§3,2017;Ord. 16- 018 §6(Att.B),2016). 17.80.090 Counter-complete determination. A.Determination and Application Content.Prior to accepting an application,the department shall determine whether the application is counter-complete.A counter-complete application shall contain all information requested in the applicable form.Review for counter-complete status does not include an evaluation of the substantive adequacy of the information in the application. B.Incomplete Application.If the department determines that the application is not counter-complete,the application shall be rejected and the applicant advised of the information needed to complete the application. C.Counter-Complete Application.Counter-complete applications shall be accepted for review for fully complete determination.(Ord. 16-018 § 6(Att.B),2016). 17.80.100 Fully complete determination. A.Determination.Once a counter-complete application has been accepted,the department shall,within 28 calendar days,provide a written determination delivered by mail or in person to the applicant that the application is fully complete,or if incomplete,a list of what is required to make the application complete.Upon receipt of the requested material,the department shall conduct another review and respond as set forth above.The names of agencies of local,state,or federal governments that may have jurisdiction over some aspect of the application to the extent known by the City shall be provided to the applicant. B.The City shall notify the applicant whether an application is fully complete or what additional information is necessary within 14 calendar days after the applicant has submitted any additional information identified by the City as necessary for a complete application. C. Incomplete Application.If the necessary information is not provided by the applicant within 60 days,the department shall: 1.Reject and return the application; 2.Issue a decision denying the application,based on a lack of information.The applicant may reinitiate the fully complete review process without additional fees;provided,that the required information is provided by a date specified by the department;or Spokane Valley Municipal Code Page 6/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES 3.The applicant may withdraw the application by submitting a request in writing and may be entitled to the return of up to 80 percent of the fees submitted. D.Fully Complete Application.Once the department determines that an application is fully complete,the department shall,within 14 calendar days,issue a notice of application pursuant to SVMC 17.80.110. E.Request for Additional Information.A fully complete determination shall not preclude the City from requesting additional information,studies,or changes to submitted information or plans if new information is required,or substantial changes to the proposal occur. F.Revocation.An application's fully complete status may be revoked if the department determines that the applicant intentionally submitted false information.In the event an applicant's fully complete status is revoked,the applicant shall lose any rights granted pursuant to SVMC 17.80.170.(Ord. 16-018 §6(Att.B),2016). 17.80.110 Notice of application. A.Contents.The department shall issue a notice of application within 14 calendar days after an application is determined fully complete. 1.All notices of applications shall include the following: a.The case file number(s),the date of application,and the date a fully complete application was filed; b.A description of the proposed project and a list of project permits included with the application,as well as the identification of other permits not included in the application,to the extent known to the City; c.The proposed SEPA threshold determination,if applicable; d.The identification of any existing environmental documents that may be used to evaluate the proposed project; e.Statement of the public comment period.A statement that the public has the right to comment on the application,receive notice of the decision,and request a copy of the decision once made,and a statement of any appeal rights; f.The name of the applicant or applicant's authorized representative and the name,address,and telephone number of a contact person for the applicant,if any; g.A description of the site,including current zoning and nearest road intersections,sufficient to inform the reader of its location and zoning; h.A map showing the subject property in relation to other properties or a reduced copy of the site plan; i.The date,place,and times where information about the application may be examined and the name and telephone number of the City representative to contact about the application;and j.Any additional information determined appropriate by the department. 2.In addition to the requirements listed in SVMC 17.80.110(A)(1),a Type II notice of application shall state: a.That failure of any party to address the relevant approval criteria with sufficient specificity may result in the denial of the application; b.That all evidence relied upon by the department to make the decision shall be contained within the record and is available for public review,and that copies can be obtained at a reasonable cost from the department; c.That,after the comment period closes,the department shall issue a Type II notice of decision. Spokane Valley Municipal Code Page 7/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES 3.In addition to the requirements listed in SVMC 17.80.110(A)(1),a Type III application shall state: a.That a staff report shall be available for inspection at least seven days before the public hearing,and written comments may be submitted at any time prior to the closing of the record for the public hearing. B.Distribution of Notice of Application.The notice of application shall be published in an appropriate regional or neighborhood newspaper or trade journal and sent to the following persons by regular mail: 1.The applicant; 2.All adjacent property owners of record as shown on the most recent property tax assessment roll; 3.Any governmental agency entitled to notice;and 4.Any person filing a written request for a copy of the notice of application. C.Type I Exception.A notice of application is not required for Type I applications. D.Comment Period.The department shall allow 14 calendar days for Type II applications and 30 calendar days for Type III applications after the date the notice of application is mailed and posted on the subject property,for individuals to submit comments.Within seven calendar days after the close of the public comment period,the department shall mail to the applicant a copy of written public comments,including email communications timely received in response to the notice of application,together with a statement that the applicant may either submit a written response to these comments within 14 calendar days from the date the comments are mailed or waive the response period.If the applicant desires to waive his right to respond to the comments,such waiver shall be provided to the department in writing.The department,in making its decision on the application,shall consider written comments timely received in response to the notice of application and timely written responses to those comments,including email communications,submitted by the applicant.(Ord. 16-018 §6(Att.B),2016). 17.80.120 Notice of public hearing. A public hearing is required for Type III applications. A.Content of Notice of Public Hearing.Notices of public hearing shall contain the following information: 1.The application and/or project number; 2.Project summary/description of each project permit application; 3.The designation of the hearing body; 4.The date,time,and place of the hearing and a statement that the hearing will be conducted in accordance with the rules of procedure adopted by the hearing body; 5.General project location,vicinity,address,and parcel number(s),if applicable; 6.The name of the applicant or applicant's authorized representative and the name,address,and telephone number of a contact person for the applicant,if any; 7.The SEPA threshold determination,or description thereof,shall be contained in the notice,along with any appropriate statement regarding any shared or divided lead agency status and phased review and stating the end of any final comment period; 8.A statement regarding the appeal process;and 9.The date when the staff report will be available and the place and times where it can be reviewed. B.Distribution of Notices of Public Hearing.Notices of public hearing shall be mailed,posted, and published at least 15 days prior to the hearing date and shall be distributed as follows: Spokane Valley Municipal Code Page 8/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES 1.Notice by Mail.All property owners within 400 feet of the subject property by first class mail.Where any portion of the property abutting the subject property is owned,controlled,or under the option of the project property owner,then all property owners within a 400-foot radius of the total ownership interest shall be notified by first class mail.Property owners are those shown on the most recent Spokane County assessor's/treasurer's database as obtained by the title company no more than 30 calendar days prior to the scheduled public hearing.In addition,notice shall be sent to the following: a.Agencies with jurisdiction(SEPA); b.Municipal corporations or organizations with which the City has executed an interlocal agreement;and c.Other persons outside of the 400-foot radius who the City determines may be affected by the proposed action or who requested such notice in writing.Examples of considerations for determining when to provide notice to other persons who may be affected include,but are not limited to,circumstances such as large neighboring properties which limit the number of properties receiving notice within the 400-foot radius,known or likely public interest in the project due to the size of the project or likely substantial adverse impacts of the project on the neighboring properties,and other similar considerations.Failure to send public notice to other persons beyond the 400-foot radius shall not be considered inadequate public notice. 2.Notice by Sign.A sign a minimum of 16 square feet(four feet in width by four feet in height)in area shall be posted by the applicant on the site along the most heavily traveled street adjacent to the subject property.The sign shall be provided by the applicant.The sign shall be constructed of material of sufficient weight and reasonable strength to withstand normal weather conditions.The sign shall be lettered and spaced as follows: a.A minimum of two-inch border on the top,sides,and bottom of the sign; b.The first line in four-inch letters shall read"Notice of Public Hearing"; c. Spacing between all lines shall be a minimum of one inch;and d.The text of the sign shall include the following information in a minimum of one-inch letters: i.Proposal; ii.Applicant; iii.File number; iv.Hearing(date and time); v.Location;and vi.Review authority. 3.Notice by Publication.Publish one notice in an appropriate regional or neighborhood newspaper or trade journal. (Ord. 16-018 § 6(Att.B),2016). 17.80.130 Final decision. A. Timeline to Make Final Decision—Type I.The department shall approve,approve with conditions,or deny a Type I application within 60 calendar days after the date the application was accepted as fully complete,unless accompanied by a SEPA checklist.Time spent by the applicant to revise plans or provide additional studies or materials requested by the City shall not be included in the 60-day period.An applicant may agree in writing to extend the time in which the department shall issue a decision.The department's decision shall address all of the relevant approval criteria applicable to the development application. Spokane Valley Municipal Code Page 9/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES B.Timeline to Make Final Decision—Type II and III.The final decision on a Type II and III application shall be made not more than 120 calendar days(90 days for subdivisions)after the date a fully complete determination is made.This period shall not include: 1.Time spent by the applicant to revise plans or provide additional studies or materials requested by the City; 2.Time spent preparing an environmental impact statement; 3.Time between submittal and resolution of an appeal;or 4.Any extension of time mutually agreed upon by the applicant and the City in writing. C. The timeline for all final decisions shall be subject to any changes pursuant to SVMC 17.80.170(G). D.Contents of Final Decision.The final decision on Type II and III applications shall contain the following information: 1.The nature of the application in sufficient detail to apprise persons entitled to notice of the applicant's proposal and of the decision; 2.The address or other geographic description of the subject property,including a map of the site in relation to the surrounding area,where applicable; 3.The date the decision shall become final,unless appealed; 4.A statement that all persons who have standing under Chapter 17.90 SVMC,Appeals,may appeal the decision; 5.A statement in boldface type briefly explaining how an appeal can be filed,the deadline for filing such an appeal,and where further information can be obtained concerning the appeal; 6.A statement that the complete case file,including findings,conclusions,decisions,and conditions of approval,if any,is available for review.The notice of final decision shall list the place,days,and times where the case file is available and the name and telephone number of the City representative to contact about reviewing the case file; 7.A statement of the facts demonstrating how the application does or does not comply with applicable approval criteria; 8.A statement of the basis of decision pursuant to the SVMC and other applicable law; 9.The reasons for a conclusion to approve,approve with conditions,or deny the application; 10.The decision to approve or deny the application and,if approved,conditions of approval necessary to ensure the proposed development will comply with applicable law;and 11.The date the final decision is mailed. E.Notice of the Final Decision.All final decisions shall be sent by regular mail to the following: 1.The applicant; 2.Any governmental agency entitled to notice; 3.Any person filing a written request for a copy of the notice of application or the final decision;and 4.Any person who testified at the hearing or who provided substantive written comments on the application during the public comment period and provided a mailing address.(Ord. 16-018 §6(Att.B),2016). Spokane Valley Municipal Code Page 10/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES 17.80.140 Type IV applications—Comprehensive Plan amendments,development agreements associated with a Comprehensive Plan amendment,and area-wide rezones. A. Initiation. Comprehensive Plan amendments and area-wide rezones may be initiated by any of the following: 1.Property owner(s)or their representatives; 2.Any citizen,agency,neighborhood association,or other party;or 3.The department,planning commission,or city council. B.Applications.Applications shall be made on forms provided by the City. C.Application Submittal. 1.Applicant Initiated.Comprehensive Plan amendments and area-wide rezones shall be subject to a pre- application conference,counter-complete,and fully complete determinations pursuant to SVMC 17.80.080, 17.80.090,and 17.80.100.The date upon fully complete determination shall be the date of registration with the department. 2.Nonapplicant Initiated.After submittal of a nonapplicant-initiated application,the application shall be placed on the register. D.Register of Comprehensive Plan Amendments and Area-Wide Rezones.The department shall establish and maintain a register of all applications. E.Concurrent and Annual Review of Register. 1. Sixty days prior to November 1st in each calendar year,the City shall notify the public that the amendment process has begun.Notice shall be distributed as follows: a.Notice published in an appropriate regional or neighborhood newspaper or trade journal; b.Notice posted on all of the City's official public notice boards;and c.Copy of the notice sent to all agencies,organizations,and adjacent jurisdictions with an interest. 2.All registered applications shall be reviewed concurrently,on an annual basis and in a manner consistent with RCW 36.70A.130(2).Applications registered after November 1st of the previous calendar year and before November 1st of the current calendar year shall be included in the annual review.Those registered after November 1st of the calendar year shall be placed on the register for review at the following annual review. 3.Emergency Amendments.The City may review and amend the Comprehensive Plan when the city council determines that an emergency exists or in other circumstances as provided for by RCW 36.70A.130(2)(a). F.Notice of Public Hearing. Comprehensive Plan amendments and area-wide rezones require a public hearing before the planning commission. 1.Contents of Notice.A notice of public hearing shall include the following: a.The citation,if any,of the provision that would be changed by the proposal along with a brief description of that provision; b.A statement of how the proposal would change the affected provision; c.A statement of what areas,Comprehensive Plan designations,zones,or locations will be directly affected or changed by the proposal; d.The date,time,and place of the public hearing; Spokane Valley Municipal Code Page 11/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES e.A statement of the availability of the official file;and f.A statement of the right of any person to submit written comments to the planning commission and to appear at the public hearing of the planning commission to give oral comments on the proposal. 2.Distribution of Notice.The department shall distribute the notice pursuant to SVMC 17.80.120(B). G.Planning Commission Recommendation—Procedure.Following the public hearing,the planning commission shall consider the applications concurrently,and shall prepare and forward a recommendation of proposed action for all applications to the city council.The planning commission shall take one of the following actions: 1.If the planning commission determines that the proposal should be adopted,it may,by a majority vote, recommend that the city council adopt the proposal.The planning commission may make modifications to any proposal prior to recommending the proposal to city council for adoption.If the modification is substantial,the planning commission must conduct a public hearing on the modified proposal; 2.If the planning commission determines that the proposal should not be adopted,it may,by a majority vote, recommend that the city council not adopt the proposal;or 3.If the planning commission is unable to take either of the actions specified in SVMC 17.80.140(G)(1)or(2), the proposal will be sent to city council with the notation that the planning commission makes no recommendation. H.Approval Criteria. 1.The City may only approve Comprehensive Plan amendments and area-wide zoning map amendments if it finds that: a.The proposed amendment bears a substantial relationship to the public health,safety,welfare,and protection of the environment; b.The proposed amendment is consistent with the requirements of Chapter 36.70A RCW and with the portion of the City's adopted plan not affected by the amendment; c.The proposed amendment responds to a substantial change in conditions beyond the property owner's control applicable to the area within which the subject property lies; d.The proposed amendment corrects an obvious mapping error;or e.The proposed amendment addresses an identified deficiency in the Comprehensive Plan. 2.The City shall also consider the following factors prior to approving Comprehensive Plan amendments: a.The effect upon the physical environment; b.The effect on open space,streams,rivers,and lakes; c.The compatibility with and impact on adjacent land uses and surrounding neighborhoods; d.The adequacy of and impact on community facilities including utilities,roads,public transportation, parks,recreation,and schools; e.The benefit to the neighborhood,City,and region; f.The quantity and location of land planned for the proposed land use type and density and the demand for such land; g.The current and projected population density in the area;and Spokane Valley Municipal Code Page 12/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES h.The effect upon other aspects of the Comprehensive Plan. I.City Council Action.Within 60 days of receipt of the planning commission's findings and recommendations,the city council shall consider the findings and recommendations of the planning commission concerning the application and may hold a public hearing pursuant to city council rules.The department shall distribute notice of the city council's public hearing pursuant to SVMC 17.80.120(B).All annual amendments to the Comprehensive Plan shall be considered concurrently.By a majority vote of its membership,the city council shall: 1.Approve the application; 2.Disapprove the application; 3.Modify the application.If the modification is substantial,the city council shall either conduct a public hearing on the modified proposal;or 4.Refer the proposal back to the planning commission for further consideration. In the event there is a tie or less than a majority vote of the membership of the city council in favor of one of SVMC 17.80.140(I)(1)through(4),such a vote shall be considered a vote against the motion,the motion shall fail,and no further action shall be required by the city council,although the city council may take such other action as it deems appropriate. J.Transmittal to the State of Washington.At least 60 days prior to final action being taken by the city council,the Washington State Department of Commerce(Commerce)shall be provided with a copy of the amendments in order to initiate the 60-day comment period.No later than 10 days after adoption of the proposal,a copy of the final decision shall be forwarded to Commerce.(Ord. 16-018 § 6(Att.B),2016). 17.80.150 Type IV applications—Text amendments to SVMC Titles 17 through 24. A.Initiation.Text amendments to SVMC Titles 17 through 24 may be initiated by any of the following: 1.Property owner(s)or their representatives; 2.Any citizen,agency,neighborhood association,or other party;or 3.The department,planning commission,or city council. B.Applications.Applications shall be made on forms provided by the City. C.Application Submittal. 1.After submittal of an applicant-initiated application,the application shall be subject to a pre-application conference,counter-complete determination,and fully complete determination pursuant to SVMC 17.80.080, 17.80.090,and 17.80.100. 2.After submittal,the application shall be placed on the next available planning commission agenda. D.Notice of Public Hearing.Amendments require a public hearing before the planning commission. 1.Contents of Notice.A notice of public hearing shall include the following: a.The citation,if any,of the provision that would be changed by the proposal along with a brief description of that provision; b.A statement of how the proposal would change the affected provision; c.The date,time,and place of the public hearing; d.A statement of the availability of the official file;and Spokane Valley Municipal Code Page 13/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES e.A statement of the right of any person to submit written comments to the planning commission and to appear at the public hearing of the planning commission to give oral comments on the proposal. 2.Distribution of Notice.The department shall distribute the notice to the applicant,newspaper,City Hall,and the main branch of the library. E.Planning Commission Recommendation—Procedure.Following the public hearing,the planning commission shall consider the proposal and shall prepare and forward a recommendation to the city council.The planning commission shall take one of the following actions: 1.If the planning commission determines that the proposal should be adopted,it may,by a majority vote, recommend that the city council adopt the proposal.The planning commission may make modifications to any proposal prior to recommending the proposal to the city council for adoption.If the modification is substantial, the planning commission must conduct a public hearing on the modified proposal; 2.If the planning commission determines that the proposal should not be adopted,it may,by a majority vote, recommend that the city council not adopt the proposal;or 3.If the planning commission is unable to take either of the actions specified in SVMC 17.80.150(E)(1)or(2), the proposal shall be sent to the city council with the notation that the planning commission makes no recommendation. F.Approval Criteria.The City may approve amendments to the SVMC if it finds that: 1.The proposed amendment is consistent with the applicable provisions of the Comprehensive Plan;and 2.The proposed amendment bears a substantial relation to public health,safety,welfare,and protection of the environment. G.City Council Action.Within 60 days of receipt of the planning commission's findings and recommendations,the city council shall consider the findings and recommendations of the planning commission concerning the application and may hold a public hearing pursuant to city council rules.The department shall distribute notice of the city council's public hearing pursuant to SVMC 17.80.120(B).By a majority vote,the city council shall: 1.Approve the application; 2.Disapprove the application; 3.Modify the application.If modification is substantial,the city council must either conduct a public hearing on the modified proposal;or 4.Refer the proposal back to the planning commission for further consideration. In the event there is a tie or less than a majority vote of the membership of the city council in favor of one of SVMC 17.80.150(G)(1)through(4),such a vote shall be considered a vote against the motion,the motion shall fail,and no further action shall be required by the city council,although the city council may take such other action as it deems appropriate. H.Transmittal to the State of Washington.At least 60 days prior to final action being taken by the city council, Commerce shall be provided with a copy of the amendments in order to initiate the 60-day comment period.No later than 10 days after adoption of the proposal,a copy of the final decision shall be forwarded to Commerce.(Ord. 16- 018 § 6(Att.B),2016). 17.80.160 Optional consolidated review process. A.Optional Consolidated Review Process.This optional process provides for the consideration of all discretionary land use,engineering,and environmental permits issued by the City if requested in writing from the applicant. Permit decisions of other agencies are not included in this process,but public meetings and hearings for other Spokane Valley Municipal Code Page 14/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES agencies may be coordinated with those of the City.Where multiple approvals are required for a single project,the optional consolidated review process is composed of the following: 1.Pre-Application Meeting.A single pre-application meeting will be conducted for all applications submitted under the optional consolidated review process. 2.Determination of Completeness.When a consolidated application is deemed complete,a consolidated determination of completeness will be made pursuant to SVMC 17.80.100. 3.Notice of Application.When a consolidated application is deemed complete,a consolidated notice of application will be issued pursuant to the provisions of SVMC 17.80.110. 4.Comment Period.The consolidated application shall provide for one comment period for all permits included in the consolidated application. 5.The City shall issue a decision(s)for Type I or Type II permits prior to scheduling a public hearing for any companion Type III permit.Appeals of administrative permits that are part of a consolidated application will be heard in a single,consolidated open record appeal hearing before the hearing examiner on the same agenda as the companion Type III application. 6.Notice of Public Hearing.A single notice of public hearing will be provided for consolidated permit applications.The notice shall include the Type III permit to be heard and any open record appeals of administrative portions of the consolidated application. 7.Notice of Decision.The hearing examiner shall issue a single notice of decision regarding all Type I and Type II appeals and all Type III project permit applications subject to a public hearing.(Ord. 16-018 §6(Att. B),2016). 17.80.170 Vesting of applications. A.Purpose.The purpose of SVMC 17.80.170 is to implement local vesting regulations that are best suited to the needs of the City and consistent with state law. B.Vested Rights.Except for rezones,an application for a land use or development application type set forth in Table 17.80-1 shall be considered under the development regulations in effect on the date a fully complete application is filed,pursuant to SVMC 17.80.100. C.Vested Rights for Subsequent Building Permits or Land Disturbing Activity Permits.Building permit or land disturbing activity permit applications that are filed subsequent to and related to a prior development permit or application of the types listed in SVMC 17.80.170(C)(1)through(14)shall be considered under the development regulations in effect at the time a complete application listed in SVMC 17.80.170(C)(1)through(14)is filed pursuant to SVMC 17.80.100. 1.Accessory dwelling unit; 2.Boundary line adjustment or elimination; 3.Floodplain development; 4. Site plan; 5.Binding site plan; 6. Shoreline substantial development permit; 7. Shoreline conditional use permit; 8. Shoreline nonconforming use or structure review; Spokane Valley Municipal Code Page 15/15 Chapter 17.80 PERMIT PROCESSING PROCEDURES 9. Shoreline variance; 10. Shoreline letter of exemption; 11. Short subdivision; 12.Conditional use permit; 13.Planned residential development;and 14. Subdivision. However,an applicant filing a complete application for any subsequent building permit or land-disturbing activity permit application shall only have such rights as described herein if it is submitted prior to the expiration date of the permit(s)or approval(s)applied for in the application types listed in SVMC 17.80.170(C)(1)through(14). D.Development Regulations.For the purpose of SVMC 17.80.170,"development regulation"means those provisions of SVMC Titles 17 through 24 that exercise a restraining or directing influence over land,including provisions that control or affect the type,degree,or physical attributes of land development or use.For purposes of SVMC 17.80.170,"development regulation"does not include fees or procedural regulations. E.Applicability of Current Building Code.A complete building permit application shall always be subject to that version of SVMC Title 24 in effect at the time the building permit application is submitted. F.Rezones Not Acquiring Vested Rights.Notwithstanding any other provision in SVMC 17.80.170,any application dependent on approval of a rezone application shall not acquire vested rights to any particular development regulations until the underlying rezone is approved.At that time,the application dependent on approval of a rezone shall be considered under the development regulations in effect at the time the underlying rezone is approved. G.Waiver of Vested Rights.At any time during the processing of an application,an applicant may voluntarily opt to have all applications for a project be governed by development regulations in effect on a date later than the date provided pursuant to SVMC 17.80.170(B)through(F).The applicant may exercise that option by delivering a written and signed waiver to the department stating that the property owner agrees: 1.To waive all rights provided pursuant to SVMC 17.80.170(B)through(F)and any related vested rights claim they may have with the application; 2.To have all applications for the project be governed by all development regulations in effect on the date of delivery of the waiver,subject to the limitations set forth in SVMC 17.80.170(B)through(F); 3.That any change or modification to the project required or desired pursuant to new development regulations may result in a new determination of whether the application is still fully complete based upon the changes.In the event the application or project is changed such that it is no longer fully complete,the applicant shall provide such information as is required to render the modified application fully complete and the applicant shall agree to reset the time period for permit review and processing to the date the modified application is determined to be fully complete;and 4.That any change or modification to the project may require additional review and processing,revised public notice,and additional public hearings as required pursuant to Chapter 17.80 SVMC. In the event an applicant delivers a written and signed waiver meeting the requirements of SVMC 17.80.170(G)(1) through(4),the application shall be considered under the development regulations in effect on the date of delivery of the waiver or,if necessary,the new date a modified application is determined fully complete,and any other subsequent building permit or land disturbing activity permit applications subject to SVMC 17.80.170(C)shall be considered under the development regulations in effect on the date of delivery of the waiver,or if necessary,the new date a modified application is determined fully complete.(Ord. 16-018 § 6(Att.B),2016). Spokane Valley Municipal Code Page 1/22 DRAFT Title 20 SUBDIVISION REGULATIONS (3-6- 2020) Attachment 1 Draft CTA-2019-0005 Proposed Amendments to Title 20 Chapter 20.20 GENERAL PROVISIONS Sections: 20.20.010 Purpose. 20.20.020 Exemptions. 20.20.030 Legal lot. 20.20.040 Approval required prior to recordation. 20.20.050 Prohibition against sale, lease or transfer of property. 20.20.060 Vertical datum. 20.20.070 Monumentation. 20.20.080 Professional land surveyor. 20.20.090 General design. 20.20.100 Findings. 20.20.110 Attached single-family subdivisions. 20.20.010 Purpose. Pursuant to the purposes set forth in RCW 58.17.010, these regulations are necessary to: A. Promote the health, safety, and general welfare in accordance with standards established by the state and the City; B. Promote effective use of land by preventing the overcrowding or scattered development which would be detrimental to health, safety, or the general welfare due to the lack of water supplies, sanitary sewer, drainage, transportation, or other public services, or excessive expenditure of public funds for such services; C. Avoid congestion and promote safe and convenient travel by the public on streets and highways through the proper planning and coordination of new streets within subdivisions with existing and planned streets in the surrounding community; D. Provide for adequate light and air; E. Provide for adequate water, sewage, drainage, parks and recreational areas, sites for schools and school grounds, and other public requirements; F. Provide for proper ingress and egress; G. Provide for housing and commercial needs of the community; H. Require uniform monumentation of land divisions and conveyance of accurate legal descriptions; I. Protect environmentally sensitive areas; J. Provide for flexibility in site design to accommodate view enhancement and protection, protection of streams and wetlands, protection of steep slopes, and other environmentally significant or sensitive areas; K. Ensure consistency with and further the goals and policies of the Comprehensive Plan; and L. Provide a process for the division of land for the following: DRAFT CTA-2019-0005 Spokane Valley Municipal Code Page 2/22 DRAFT Title 20 SUBDIVISION REGULATIONS (3-6- 2020) 1. Short Subdivision. The division of land into nine or fewer lots, tracts, parcels, sites or divisions with a level of review that is proportional to the effect those lots may have on the surrounding area; 2. Subdivision. The division of land into 10 or more lots, tracts, parcels, sites or divisions with a level of review that is proportional to the effect those lots may have on the surrounding area; 3. Binding Site Plan. An alternative method of dividing property interests for nonresidential development and applying to the phased division of any land for sale or lease which is zoned for commercial, business, office, mixed-use, or industrial development, or which is to be developed as condominiums or a manufactured home park. M. All processes of land division set forth in Title 20 SVMC shall be consistent with state law requirements. Any provision of Title 20 SVMC that conflicts with the requirements of chapter 58.17 RCW, as now adopted or hereafter amended, shall be construed and interpreted in a manner so as to be consistent with chapter 58.17 RCW. 20.20.020 Exemptions. A. The provisions of SVMC Title 20 SVMC shall not apply to: 1. -Cemeteries and other burial plots while used for that purpose (RCW 58.17.040(1)); 2. Divisions made by testamentary provisions or laws of descent (RCW 58.17.040(3)); 3. A division of land for purpose of leasing land for facilities providing personal wireless services while used for that purpose (RCW 58.17.040(8)). B. The provisions of SVMC Title 20 shall not apply to the following; provided, that an application for exemption and drawing consistent with SVMC 20.20.020(C) is provided to the City: 1. Division of land into lots or tracts if such division is a result of subjecting a portion of the parcel or tract of land to either Chapter 64.32 RCW (Horizontal Regimes Act) or 64.34 RCW(Condominium Act) subsequent to the recording of a binding site plan for all such land (RCW 58.17.040(7)); 2. Division of land due to condemnation or sale under threat thereof, by an agency or division of government vested with the power of eminent domain; 3. Division or acquisition of land for public right-of-way; 4. A division of land into lots or tracts of less than three acres that is recorded in accordance with Chapter 58.09 RCW, used or to be used for construction and operation of consumer- or investor- owned electric utilities to meet the electrical needs of a utility's existing and new customers as set forth in RCW 58.17.040(9). C. An application for exemption for any of the purposes set forth in SVMC 20.20.020(B) shall be processed to determine whether the division is exempt with a minimum review for compliance with applicable adopted City regulations. The application shall be determined to be complete upon the submittal of the following materials: 1. An application; and 2. Maps, plans, and/or exhibits containing all applicable information as required by SVMC 20.30.020(B). 20.20.030 Legal lot. Development shall be permitted only on legally created lots. A lot is created in compliance with applicable state and local land segregation statutes or codes in effect at the time the lot was created or binding site plan was approved including, but not limited to, demonstrating the lot was created through one of the following: DRAFT CTA-2019-0005 Spokane Valley Municipal Code Page 3/22 DRAFT Title 20 SUBDIVISION REGULATIONS (3-6- 2020) A. Lots created through subdivision, on a plat approved by the City or Spokane County separately describing the lot in question; or B. Lots created through short subdivision, on a short plat approved by the City or Spokane County separately describing the lot in question; or C. Lots created pursuant to a binding site plan process in effect at the time the binding site plan was approved by the City or Spokane County; or D. A division of land prior to March 13, 1978; provided, that: 1. A tax segregation request was received by the Spokane County assessor's office prior to said date; or 2. A legal instrument(s) pertaining to said division was filed on record prior to said date; and 3. All state and local land development regulations were met at the time the lot was created or can be met prior to the issuance of a building permit; or E. Development shall be allowed on a lot owned by an innocent purchaser. For purposes of SVMC 20.20.030(E), an "innocent purchaser" is an owner of the property, other than the original owner that created the lot, and who did not have actual notice that the lot was created by a means other than specified in SVMC 20.20.030(A)through (D); or F. In the event a lot was created by a means other than as specified in SVMC 20.20.030(A)through (D), development shall be allowed on such lot if the development does not adversely affect the public interest. When determining the impact on the public interest, the City shall consider the following criteria: 1. Whether the proposed development is consistent with the public health, safety, and general welfare; 2. Whether the use meets the underlying zoning requirements and is consistent with the use of at least one adjoining property; and 3. Whether the lot was created on or before December 31, 2016. In the event an illegally created lot does not meet the criteria of SVMC 20.20.030(A) through (F), a development permit shall not be issued until such time that a legal lot is created. 20.20.040 Approval required prior to recordation. Any map, plat or plan, unless previously exempt, hereafter made of a proposed short subdivision, subdivision or binding site plan, or any part thereof, shall be presented for approval and be recorded as set forth in SVMC 20.40.030. No such map, plat or plan shall be recorded or have any validity unless or until it has the approval of City departments and agencies with jurisdiction as required by SVMC Title 20, SVMC. 20.20.050 Prohibition against sale, lease or transfer of property. No person shall sell, lease or offer to sell or transfer any lot, tract or parcel subject to the requirements of SVMC Title 20 SVMC without first receiving approval hereunder by the City and recording the approved division with Spokane County; provided, that if performance of an offer or agreement to sell, lease or otherwise transfer a lot, tract or parcel of land is expressly conditioned on the recording of the subdivision, short subdivision or binding site plan containing the lot, tract, or parcel, the offer or agreement does not violate any provision of SVMC Title 20 SVMC. 20.20.060 Vertical datum. Where topography is required to be shown, the land survey data shall be based on the North American Vertical Datum (NAVD-88). DRAFT CTA-2019-0005 Spokane Valley Municipal Code Page 4/22 DRAFT Title 20 SUBDIVISION REGULATIONS (3-6- 2020) 20.20.070 Monumentation. Right-of-way, street centerline and street intersection monumentation shall be established as described by City-adopted street standards. In addition, for short subdivision, subdivision or binding site plans, every lot corner shall be marked or referenced in a permanent manner with the registration number of the professional land surveyor in charge of the survey in accordance with state law. 20.20.080 Professional land surveyor. The preparation of all preliminary and final short subdivisions, subdivisions and binding site plans shall be made by or under the supervision of a professional land surveyor licensed in the state of Washington. The professional land surveyor shall certify on the final plat that it is a true and correct representation of the lands actually surveyed. A survey is required on all final plats. All surveys shall comply with Chapter 58.09 RCW and Chapter 332-130 WAC. 20.20.090 General design. The design of short subdivisions, subdivisions and binding site plans shall comply with the requirements of all applicable City plans, regulations, and design and development standards. In addition: A. The design, shape, size, and orientation of the lots shall be appropriate for the use for which the divisions are intended, and the zoning and land use classification identified in the Comprehensive Plan of the area in which they are located. B. Lot Arrangement. 1. Side lot lines shall generally be perpendicular to public street rights-of-way, but may be within 20 degrees of perpendicular, or radial to the right-of-way in the case of curvilinear streets or cul-de-sacs. 2. Corner Lots. a. The lot lines at the intersection of two public streets shall be located a minimum of two feet behind the back of curb. b. At the intersection of two arterial streets (collector, minor or principal), the applicant may be required to provide a widened border easement or right-of-way area behind the pedestrian ramp landing for the placement of traffic control devices and street lights and their related appurtenances (see Figure 20.20.01). The limits of the border easement and right-of-way area shall be determined by the City at the time of application. This area shall not extend more than 15 feet behind the landing. The boundary of this area may be defined by an arc that is tangent at each end to the standard border easement, typically located behind the back of sidewalk, or right-of-way if there is no border easement in the vicinity. If this area is already fully contained within right-of-way then no additional border easement width shall be required. The only utilities allowed within this area are those necessary for the function of the proposed lights, signals, et cetera. DRAFT CTA-2019-0005 Spokane Valley Municipal Code Page 5/22 DRAFT Title 20 SUBDIVISION REGULATIONS(3-6- 2020) Figure 20.20.01 I k 1 W EBORllER EASEMENT `�" a A1� 19'M 7C TANDE NT r LANDING SIDEWALK CURE RIGHT Or WAy 2' KIN. ARTERIAL 3. Lot Dimensions. a. Lot dimensions shall comply with the minimum standards established in Chapter 19.70 SVMC; b. Flag lots are prohibited. Reverse flag lots providing access to alleys or amenities located to the rear of the property are permitted. 4. Double Frontage Residential Lots. a. Double frontage and reverse frontage lots shall be permitted only where necessary to separate residential development from arterial roadway or to overcome specific disadvantages of topography and orientation; b. When lots back to arterials, screening shall be installed on the lot(s) limiting visibility between the arterial and the adjoining lots in accordance with SVMC 22.70.070; c. No building, except buildings designed and constructed as two-family dwellings or one-family attached dwellings, shall be constructed on or across existing lot lines. Where buildings are designed and constructed on or across lot lines, the building shall be located so that the common wall separating the individual living units is located on and along the common lot lines of the adjoining lots. C. Block dimensions shall reflect due regard to the needs of convenient access, public safety, connectivity, emergency vehicle access, topography, road maintenance, and the provision of suitable sites for the land use planned. 1. Block Length. Block length shall comply with the adopted street standards. 2. Block and Lot Labeling. Blocks and lots shall be identified in sequential numerical order. 3. Street alignments shall be designed and constructed with appropriate consideration for existing and planned streets, anticipated traffic patterns, topographic and drainage conditions, public safety, adopted street standards, Comprehensive Plan and the proposed use of the land so divided. D. Lots shall not be divided by the City boundary or public right-of-way, and shall not be divided by any zoning designation unless exceptional circumstances exist. E. Every lot shall have direct access to a paved public street, private street, or an easement for a private driveway. DRAFT CTA-2019-0005 Spokane Valley Municipal Code Page 6/22 DRAFT Title 20 SUBDIVISION REGULATIONS (3-6- 2020) F. Prior to filing the final short subdivision, subdivision or binding site plan application, the applicant shall improve or make appropriate provisions for the construction of the public or private streets, alleys or private driveways that provide access to lots being created through the short subdivision, subdivision, or binding site plan consistent with applicable City-adopted standards. G. Wastewater design shall comply with all applicable City regulations and other jurisdictional agency regulations. H. Adequate public domestic water supply and/or fire protection shall be provided in compliance with all applicable City regulations and other jurisdictional agency regulations. I. All road designs shall comply with Chapter 22.130 SVMC and adopted street standards. J. Provisions for stormwater runoff shall comply with City regulations for stormwater management as set forth in Chapter 22.150 SVMC. K. Existing and proposed easements for electric, water, sewer, gas, and similar utilities shall be illustrated on the short plat, plat, or binding site plan. The utility purveyors shall indicate to the department in writing that the easements are adequate for their service needs. L. The short subdivision, subdivision, or binding site plan shall provide for the location of underground utilities within public rights-of-way, border easements, alleys or utility easements including, but not limited to, those for electricity, communications and street lighting. When conditions make underground installation impractical, the city manager may waive the requirement for underground utilities. 20.20.100 Findings. Prior to approving any preliminary short subdivision, subdivision or binding site plan, the department in the case of short subdivisions and binding site plans or the hearing examiner in the case of subdivisions shall determine and make written findings of fact that appropriate provisions are made for the following: A. The public health, safety, and general welfare; B. Open spaces; C. Drainage ways; D. Streets or roads, alleys, sidewalks, and other public ways; E. Transit stops; F. Public potable water supplies; G. Sanitary sewer; H. Parks and recreation; I. Playgrounds, schools and school grounds; J. Sidewalks and other planning features that assure safe walking conditions for students who only walk to and from school; K. Whether the public interest is served by the short subdivision, subdivision, and binding site plan; L. The proposed short subdivision, subdivision or binding site plan is in conformity with all applicable development code provisions; and M. Other requirements found to be necessary and appropriate and for which written standards and policies have been adopted. DRAFT CTA-2019-0005 Spokane Valley Municipal Code Page 7/22 DRAFT Title 20 SUBDIVISION REGULATIONS (3-6- 2020) 20.20.110 Attached single-family subdivisions. Applications for an attached single-family subdivision consisting of nine or fewer lots shall be submitted and processed according to the requirements for content and form for preliminary and final short subdivisions and process as stated in Chapters 20.30 through 20.40 SVMC. Application for an attached single-family subdivision consisting of 10 or more lots shall be submitted and processed according to the requirements for content and form for preliminary and final subdivisions as stated in Chapters 20.30 through 20.40 SVMC. Application for alterations of any preliminary short subdivision or subdivision shall be submitted and processed according to the requirements of Chapter 20.50 SVMC. Applications for alterations of any final short subdivision or subdivision shall be submitted and processed according to the requirements of Chapter 20.60 SVMC. Applications for vacation of any plat shall be submitted and reviewed according to the requirements of Chapter 20.70 SVMC. DRAFT CTA-2019-0005 Spokane Valley Municipal Code Page 8/22 Chapter 20.30 PRELIMINARY SHORT SUBDIVISIONS, SUBDIVISIONS AND BINDING SITE PLANS Chapter 20.30 PRELIMINARY SHORT SUBDIVISIONS, SUBDIVISIONS AND BINDING SITE PLANS Sections: 20.30.010 Application. 20.30.020 Contents of application. 20.30.030 Processing applications. 20.30.040 Distribution of plans. 20.30.050 Expiration of preliminary approval. 20.30.060 Time extensions. 20.30.010 Application. Prior to filing an application for a preliminary subdivision, short subdivision, or binding site plan, a pre- application conference pursuant to the provisions of Chapter 17.80 SVMC is required unless this requirement is waived by the city manager or designee. 20.30.020 Contents of application. Every preliminary short subdivision, subdivision or binding site plan shall consist of the appropriate application form, applicable fees and the following: A. Maps and Exhibits. 1. copies of the preliminary short plat, plat or binding site plan which shall be a legibly drawn map, 18 by 24 inches in size for short plats; 24 by 36 inches in size for plats and binding site plans at a scale of one inch equals 50 feet or one inch equals 100 feet. If approved by the department, an alternative appropriate scale may be used; 2. One reduced (eight and one-half by 11 inches or 11 by 17 inches) copy of the preliminary short plat, plat or binding site plan; 3. One copy of the Spokane County assessor's half-section map clearly indicating the subject property. Additionally, all adjacent properties with parcel numbers must be indicated on the half section map. Assessor's maps for preliminary subdivisions shall indicate the parcel numbers of all properties within /100 feet of the subject property, unless the applicant owns adjacent property, in which case the map shall show the location and parcel number of all properties within /100 feet of the applicant's ownership; 4. A written narrative describing the proposal including, but not limited to, the number of proposed lots, nature of surrounding properties, proposed access, zoning, utility providers, method of sewerage, and timing of phasing of the development (if any). The narrative shall also address compliance to applicable sections of the development Spokane Valley Municipal&Code and other applicable regulations; 5. Public Notice Packet. The assessor's One copy of a parcel maps}indicating properties immediately adjacent to the subject site and a the title company search of current ownership of immediately adjacent properties. If the applicant owns adjacent property, the map should indicate parcels located immediately adjacent to the applicant's ownership. The title company search shall be current within 60 days of issuing the notice of application. If the information is more than 60 days old at the time the notice of application is issued, the applicant shall provide current information; 6. SEPA environmental checklist as applicable pursuant to State and local laws. for preliminary subdivisions and binding site plans. An environmental checklist will be required for a preliminary short plat if the construction of improvements will involve more than 500 cubic yards of grading, oxcavation or fill, or if critical areas exist on site; and DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 9/22 Chapter 20.30 PRELIMINARY SHORT SUBDIVISIONS, SUBDIVISIONS AND BINDING SITE PLANS 7. A plat certificate dated within 30 days of the application filing date confirming that the title of the lands as described and shown on the short plat, subdivision, or BSPbindinq site plan is in the name of the owners signing. B. Preliminary short subdivision, subdivision or binding site plan data (to be included on the preliminary short plat, plat or binding site plan). 1. Name, address and telephone number of the owner of the subject property and the person with whom official contact should be made regarding the short plat, plat, or binding site plan; 2. Title of the proposed division; 3. Location of subject property by quarter-quarter(s) of the section, township and range; 4. Legal description of the subject property with the source of the legal description clearly indicated; 5. A vicinity map at a scale of not more than 400 feet to the inch, except that the city manager or designee may approve an alternative scale if requested. The vicinity map shall show all adjacent parcels. It shall show how the streets and alleys in the proposed subdivision connect with existing and proposed streets and alleys in neighboring subdivisions or unplatted property; 6. North arrow, scale and boundary of the proposed short plat, plat, or binding site plan, and the date map is prepared; 7. Boundaries of all blocks, lot numbers, lot lines along with their dimensions and areas in square feet; 8. Location and identification of existing utilities; 9. Location, names and widths of all existing and proposed streets, roads and access easements within the proposed short subdivision, subdivision, or binding site plan and within 100 feet thereof, or the nearest City street if there is no City street within 100 feet of the subject property. Streets shall be clearly identified as public or private as applicable; 10. All easements, including border easements, or tracts proposed to be dedicated for any public purpose or for the common use of the property owners of the short plat, plat or binding site plan; 11. All existing easements that affect the subject property; 12. Location of any natural features such as wooded areas, streams, drainage ways, special flood hazard areas identified on the Flood Insurance Rate Map, or critical areas as defined in SVMC Title 21; 13. Location of existing buildings, septic tanks, drainfields, wells or other improvements, and a note indicating if they will remain or be removed; 14. Whether adjacent property is platted or unplatted. If platted, give the name of the subdivision. If the proposed short subdivision, subdivision or binding site plan is the subdivision of a portion of an existing plat, the approximate lines of the existing plat are to be shown and a copy of the existing plat, along with the recording numbers of any recorded covenants and easements; 15. Topographic information at five-foot maximum contour intervals, or at two-foot intervals where overall site topography is too flat to be depicted by five-foot intervals. Delineate areas with any slopes that are greater than 30 percent; and 16. Site data table showing number of proposed lots, existing zoning, water supplier, and method of sewerage. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 10/22 Chapter 20.30 PRELIMINARY SHORT SUBDIVISIONS, SUBDIVISIONS AND BINDING SITE PLANS 20.30.030 Processing applications. Preliminary short subdivisions and binding site plans are classified as Type II applications; preliminary subdivisions are classified as Type Ill applications. Both application types shall be processed pursuant to the applicable provisions of Chapter 17.80 SVMC. 20.30.040 Distribution of plans. When the department determines that the application is complete pursuant to SVMC 17.80.100, the department shall distribute the application materials to affected agencies. The department or reviewing agencies may request additional information during the review process. 20.30.050 Expiration of preliminary approval. Approval of a preliminary short subdivision, subdivision, or binding site plan shall automatically expire five years from the date of approval unless a complete application for a final short subdivision, subdivision, or binding site plan meeting all requirements under this title is submitted to the City. Extension of time may be granted as provided in SVMC 20.30.060. 20.30.060 Time extensions. An application form and supporting data for time extension requests shall be submitted to the department at least 30 days prior to the expiration of the preliminary short subdivision, subdivision, or binding site plan. Time extension requests shall be processed as a Type I application pursuant to Chapter 17.80 SVMC. The department may approve an extension provided there are no significant changed conditions or changed development regulations which would render recording of the short subdivision, subdivision or binding site plan contrary to the public health, safety or general welfare. The department may grant an initial three-year time extension. Additional one-year extensions may be granted by the department beyond the initial three-year extension. Prior to granting time extensions, the department shall circulate the time extension request to affected agencies for comments. Additional or altered conditions recommended by the department or affected agencies may be required as a condition of this extension. This may include new or updated City regulations deemed necessary to protect the public health, safety, or general welfare. The department shall issue a written decision approving or denying the time extension request and provide copies to affected agencies, the applicant, and those parties requesting a copy of such decision. Appeals of a time extension shall be filed in a manner consistent with the provisions of Chapter 17.90 SVMC. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 11/22 Chapter 20.40 FINAL SHORT SUBDIVISIONS, SUBDIVISIONS,AND BINDING SITE PLANS Chapter 20.40 FINAL SHORT SUBDIVISIONS, SUBDIVISIONS, AND BINDING SITE PLANS Sections: 20.40.010 Final submittal. 20.40.020 Contents of final plat. 20.40.030 Filing final short plat, plat or binding site plan. 20.40.035 Recordation. 20.40.040 Surety in lieu of construction limitations. 20.40.050 Phasing. 20.40.010 Final submittal. A. The final short subdivision, subdivision, or binding site plan shall incorporate all conditions of the preliminary approval. The final short subdivision, subdivision, or binding site plan shall incorporate all conditions of approval imposed by the hearing examiner. B. All final subdivision, short subdivision or binding site plan submittals shall include the following: 1. A minimum of 10 copies of the proposed final short plat, plat or binding site plan; 2. Appropriate fees; 3. copies of a plat certificate dated within 30 days of the application filing date confirming that the title of the lands as described and shown on the short plat, subdivision, or BSPbindinq site is in the name of the owners signing ; and 4. Maps shall also be submitted in one of the following electronic file formats at the time the mylars are submitted, unless this requirement is waived by the city manager or designee: a. .pdf(portable document format); b. .tiff(tagged image file format); c. Bitmap; or d. Other commonly used format as approved by the city manager or designee. a. Submittals shall utilize a file name using the City submittal numbor. For oxamplo, SUB 08 06.xxx or SHP 22 07.xxx; b. Lines, text and details shall be complete, clear and crisp and at a resolution that enables the smallest detail to be recognized and understood when magnified; c. The electronic files shall be delivered on a CD or DVD that is legibly labeled with subdivision name and phase; submittal number; file creation date; and contact information (firm name, letter transmittal with the same information. d. CADD Criteria. Reserved. C. The final short plat, plat or binding site plan shall show: 1. All monuments found, set, reset, replaced or removed and not replaced, describing their kind, size and location and giving other data relating thereto; DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 12/22 Chapter 20.40 FINAL SHORT SUBDIVISIONS, SUBDIVISIONS,AND BINDING SITE PLANS 2. Bearing trees, corner accessories or witness monuments, basis of bearings, bearing and length of lines, scale of map with graphic bar scale and north arrow; 3. Any other data necessary for the interpretation of the various items and locations of the points, lines and areas shown; 4. Reference and show adjoining surveys of record and plats; 5. The allowable error of mathematical closure for the final plat map shall not exceed one foot in 80,000 feet or 0.04 foot, whichever is greater; 6. Bearings and lengths are to be shown for all lines; no ditto marks are to be used; 7. Arrows shall be used to show limits of bearings and distances whenever any chance of misinterpretation could exist; 8. Plat boundary and street center lines having curves shall show radius, arc, central angle and tangent for each curve and radial bearings where curve is intersected by a non-tangent line. Spiral curves shall show two spiral curve elements in addition to the chord bearing and length; 9. Lots along curves shall show arc length and radius. For lot corners that are on non-tangent or non- perpendicular curves, the radial bearing shall be shown. If a curve table is provided, it shall show angle for each segment of the curve along each lot, arc length, tangent length, and radius; 10. All dimensions shall be shown in feet and hundredths of a foot. All bearings and angles shall be shown in degrees, minutes and seconds. All partial measurements shown shall equal the total overall measurements shown; 11. The final short plat, plat or binding site plan shall indicate the actual net area for each platted lot exclusive of dedicated or private road right-of-way. Lots one acre and over shall be shown to the closest hundredth of an acre, and all other lots shall be shown in square feet to the nearest square foot; and 12. Boundary points for corners shall be located and referenced to the current control network as established by the Spokane County GPS control project and that coordinate system. The controlling points used by this subdivision shall be indicated on the map. 20.40.020 Contents of final plat. All surveys shall comply with the Survey Recording Act (Chapter 58.09 RCW), minimum standards for survey and land descriptions (Chapter 332-130 WAC), and any applicable City standards. The contents of a final short subdivision, subdivision or binding site plan shall include the following: A. The final short plat, plat or binding site plan shall be a legibly drawn, printed, or reproduced permanent map. Final short plats shall measure 18 by 24 inches. Final plats and binding site plans shall measure 24 by 36 inches. A two-inch margin shall be provided on the left edge, and a one-half-inch margin shall be provided at the other edges of the plat. If more than one sheet is required, each sheet shall show sheet numbers for the total sheets. B. The file number of the short plat, plat or binding site plan, location by quarter-quarter of a section, township and range shall be shown. C. The scale shall be 50 or 100 feet to the inch. If approved by the department, an appropriate scale may be used which does not exceed 200 feet to the inch, provided a 400 feet to the inch reduced copy is also submitted. The scale shall be shown in a text form as well as a graphic bar scale. D. A bold boundary line shall delineate the existing perimeter boundary of the short plat, plat or binding site plan prior to any dedication to the public. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 13/22 Chapter 20.40 FINAL SHORT SUBDIVISIONS, SUBDIVISIONS,AND BINDING SITE PLANS E. The location and widths of streets, alleys, rights-of-way, and easements serving the property, parks and open spaces proposed within the division and those platted easements existing immediately adjacent to the division shall be shown and or identified. Areas to be dedicated to the public must be labeled. F. Layout and names of adjoining subdivisions, subdivision lots or portions thereof shall be shown within and adjacent to the subdivision boundary. G. The layout, lot and block numbers, and dimensions of all lots shall be shown. H. Street names shall be shown. I. Street addresses for each lot shall be shown. J. Plat restrictions required as conditions of preliminary short subdivision, subdivision or binding site plan approval shall be shown. K. Existing easements and utility easements shall be identified, shown and labeled. Recording information for the easement(s) shall be provided on the survey. Any easement and/or utility easement being created by this division shall be so identified, shown and labeled. L. Any special statements of approval required from governmental agencies, including those pertaining to flood hazard areas, shorelines, critical areas, and connections to adjacent state highways shall be shown. M. A notarized certification and acknowledgements by the owner(s) and beneficiary, if other than the City, as shown on a current plat certificate shall be provided dedicating streets, areas intended for other public use, and granting of easements for slope and utilities. N. A certification signed by a professional land surveyor registered in the state of Washington stating that the final short plat, plat or binding site plan was surveyed and prepared by him/her, or under his/her supervision; that the plat is a true and correct representation of the subject land; and that monumentation has been established as required by City standards. Certification must be consistent with Chapter 58.09 RCW. O. The city council authorizes the City Manager or designee to approve and execute such final approval of any final plat, short plat, or binding site plan. If the plat contains multiple sheets, the first sheet shall contain the required signatures. The plat shall not be considered final unless it is reviewed must be reviewed and signed by the following: 1. Spokane Valley Community and Public Works development services Ssenior Eengineer; 2. Spokane Valley Csity Mmanager or designee; 3. Spokane County- Environmental Services Directorutilities director; 4. Spokane Regional Health District (only where septic systems and/or private wells are required to serve the development); 5. Spokane County treasurer; 6. Spokane County assessor; 7. Hearing a xaminer for final subdivision plats only. 20.40.030 Filing final short plat, plat or binding site plan. The final short plat, plat or binding site plan shall be submitted to the department for review. It shall be routed to appropriate departments and agencies in order to review for compliance with the conditions of approval and applicable Spokane Valley Municipal Code and Revised Code of Washington requirements. Once all reviewing departments and agencies are satisfied;all conditions have been met or appropriate DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 14/22 Chapter 20.40 FINAL SHORT SUBDIVISIONS, SUBDIVISIONS,AND BINDING SITE PLANS bonding and surety obtained pursuant to SVMC 20.40.040, the final short plat, plat or binding site plan mylar shall be submitted to the department for obtaining the required signatures. Final plats and short plats shall be approved, disapproved, or returned to the applicant within 30 days from the date of receipt thereof, unless the applicant consents to an extension of such time period (RCW 58.17.140). 20.40.035 Recordation. The department shall record the completed final short plat, plat, or binding site plan shall be recorded with the Spokane County auditor's office and submit copies of the recorded documents to the Spokane County assessor's office. All fees for such recording shall be paid by the applicant prior to recording. 20.40.040 Surety in lieu of construction limitations. A. Street Improvements. Pursuant to SVMC 22.130.040, street improvements include sidewalks, drainage, and approaches. B. Non-Street Improvements. In lieu of the completion of the actual construction of any required non- street improvements prior to the approval of the final plat, short plat or binding site plan, the sCommunity and Public Works development department may accept a surety in an amount and with conditions satisfactory to the department consistent with the provision of RCW 58.17.130, and the criteria listed below. Non-street improvements may include, but are not limited to, fencing, landscaping, and trails. 1. The improvements will be completed within one year of the date of final approval; 2. The applicant for the surety does not have any outstanding improvements that have not been timely completed within other plats, short plats, or binding site plans within the City; 3. The surety is in the form of a cash savings assignment or irrevocable letter of credit in an amount of at least 125 percent of the City-estimated value of the outstanding improvements. 20.40.050 Phasing. Any subdivision or binding site plan may be developed in phases or increments. Phasing of short subdivisions is not permitted. A master phasing plan shall be submitted with the preliminary subdivision or binding site plan for approval by the department. A phasing plan shall not require the City to allow phased mitigation. The phasing plan may be approved by the city manager or designee provided: A. The phasing plan includes all land identified within the legal notice; B. The sequence of phased development is identified by a map; C. Each phase has reasonable public or private infrastructure to support the number of dwelling units or proposed commercial or industrial development contained in that phase; D. Each phase constitutes an independent planning unit with facilities, adequate circulation, and any requirements established for the entire subdivision or binding site plan; and provided, that any nonfinalized portion meets the minimum lot size of the underlying zone for the proposed use; and E. The development services Community and Public Works Senior Engineer senior engineer approves the necessary documents so that all road improvement requirements are assured for that phase. A phasing plan may be amended following preliminary approval. Said plan may be approved administratively provided the above criteria are met. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 15/22 Chapter 20.50 PRELIMINARY PLAT,SHORT PLAT, AND BINDING SITE PLAN ALTERATIONS Chapter 20.50 PRELIMINARY PLAT, SHORT PLAT, AND BINDING SITE PLANSUBDIVISION ALTERATIONS Sections: 20.50.010 Applications. 20.50.020 Preliminary plat, short plat and binding site planplat alterations— Notice, decision, filing plan. 20.50.030 Final plat alterations — Notice, decision, filinq plan. 20.50.010 Applications. An application may be submitted for any proposed alteration to a preliminary or final plat, preliminary short plat or binding site plan. The application shall contain the signatures of the majority of those persons having an ownership interest in the lots, tracts, parcels, sites, or divisions in the subdivision or portion to be altered. If the subdivision is subject to restrictive covenants which were filed at the time of the approval of the subdivision, and the application for alteration would result in a violation of a covenant, the application shall contain an aqreement siqned by all parties to the covenants providing that the parties aqree to terminate or alter the relevant covenants to accomplish the purpose of the alteration. plat or pursuant to Chapter 17.80 SVMC. Any alteration proposed under this chapter shall be subject to the requirements of Chapters 20.30 and 20.40 SVMC and RCW 58.17.215, as adopted or may be amended. 20.50.020 Preliminary plat, short plat and hinding site plan alterations— Notice, decision, filing plan. A. Alterations of preliminary plats shall be classified as minor alterations and substantial alterations. A preliminary plat alteration for a minor alteration shall be classified as a Type II permit, provided the decision-makinq authority on the preliminary plat, or other law, allows for the administrative review of a minor alteration. Any preliminary plat alteration that constitutes a substantial alteration shall be classified as a Type III permit. Both permit types shall be processed pursuant to Chapter 17.80 SVMC and in a manner consistent with RCW 58.17.215 subject to any specific requirements of this section. B. For alterations that constitute a substantial alteration, the City shall provide notice of the application to all owners of property within the subdivision in an appropriate regional publication or neiqhborhood newspaper or trade journal, and to those owners of property within 400 feet of that portion of the subdivision proposed for alteration consistent with SVMC 17.80.110 and 17.80.120. The notice shall include a statement that a public hearinq will not be required unless specifically requested within the time frame indicated below. If a public hearinq is requested within 14 days of receipt of the notice, notice of the hearinq shall be provided as set forth in SVMC 17.80.120. C. Proposed alterations may be circulated to all aqencies which were provided notice of the original preliminary plat proposal for review and comment. Proposed alterations shall be provided to any affected agency for review and comment. D. Alterations to subdivisions may be approved if such alteration will be consistent with and conforms to all applicable State and local laws, other applicable approved conditions, and the public use and interest will be served by the alteration. E. Followinq approval of an alteration, the applicant shall produce a revised drawinq of the approved alteration which shall be siqned by the city manaqer or desiqnee and filed with the City. 20.50.030 Final plat alterations— Notice, decision, filing plan. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 16/22 Chapter 20.50 PRELIMINARY PLAT,SHORT PLAT, AND BINDING SITE PLAN ALTERATIONS A. A final plat alteration shall be classified as a Type III permit if a public hearing is requested, or a Type II permit if no hearing is required B. Upon issuing a Completeness Determination for a final subdivision alteration, the department shall provide notice of application to all owners of property within the subdivision in an appropriate regional publication or neighborhood newspaper or trade journal, and to those owners of property within 400 feet of that portion of the subdivision proposed for alteration consistent with SVMC 17.80.110 and 17.80.120.provide notice of the application to all owners of property within the subdivision. The notice shall either establish a date for a public hearing or provide that a hearing may be requested by a person receiving notice within 14 days of receipt of the notice. If a public hearing is requested within 14 days of receipt of the notice, notice of the hearing shall be provided as set forth in SVMC 17.80.120. in an appropriate regional publication or neighborhood newspaper or trade journal, and to those owners of property within /100 feet of that portion of the subdivision proposed for alteration consistent with SVMC 17.80.110 and 17.80.120. C. Proposed alterations shall be circulated to all agencies which were provided notice of the original preliminary plat proposal for review and comment. D. Alterations to final subdivisions may be approved if such alteration will be consistent with and conforms to all applicable State and local laws, other applicable approved conditions, and the public use and interest will be served by the alteration. E. Following approval of an alteration, the applicant shall produce a revised drawing of the approved alteration which shall be signed by the city manager or designee and filed with the City and the Spokane County Auditor. Any request for a proposed modification to a preliminary short subdivision, subdivision, or binding site plan which has received preliminary approval shall be submitted to the department. Any proposed modification which would amend conditions established administratively shall be circulated may be required based on comments received from affected agencies. The city manager or designee may waive formal processing if it is determined that the proposed would constitute a change of condition. Alterations may be approved by the city manager or designee, if the city manager or designee determines that the public use and interest will be served by the alteration. Following approval of an alteration, the applicant shall produce a revised drawing of the approved alteration which shall be signed by the city manager or designee and filed with the City of Spokane Valley Community and Public Works departmentcommunity developmentde department. Any preliminary plat, short plat or binding site plan alteration proposed under this section shall be subject to the requirements in Chapters 20.30 and 20.10 SVMC. Any proposed modification which would significantly amend conditions established by the hearing cxamincr shall be procosscd as a changc of conditions pursuant to Chapter 20.60 SVMC. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 17/22 Chapter 20.60 FINAL PLAT,SHORT PLAT,AND BINDING SITE PLAN ALTERATIONS Chapter 20.60 FINAL PLAT, SHORT PLAT,SHORT SUBDIVISION AND BINDING SITE PLAN ALTERATIONS Sections: 20.60.005 Purpose. 20.60.010 Application. 20.60.020 Final plat alterations — Notice, public hearing, decision, filing requirements. 20.60.030 Final short plat and binding site plan alterations — Notice, decision, filing requirements. 20.60.040 Record of survey to establish lots within a binding site plan. 20.60.005 Purpose. The purpose of this chapter is to provide for alterations of preliminary and final short subdivisions and binding site plans. All references to "short plat" and "bindinq site plan" shall include both preliminary and final short plats and binding site plans, respectively. 20.60.010 Application. An application may be submitted for any proposed alteration to a final plat, final short plat,or final binding site plan. The application shall contain the signatures of the majority of those persons having an ownership interest in lots, tracts, parcels, sites or divisions in the subject subdivision or portion to be altered. If the subdivision is subject to restrictive covenants which were filed at the time of approval of the subdivision, and the application for alteration would result in the violation of a covenant, the application shall contain an agreement signed by all parties subject to the covenants providing that the parties agree to terminate or alter the relevant covenants to accomplish the purpose of the vacation of the subdivision or binding site plan, or portion thereof. A short plat or bindinq site plan alteration is classified as a Type II permit, except when the alteration proposes to alter a public dedication, in which case the alteration unless a public hearing is requested pursuant to SVMC 20.60.020 in which case the plat alteration shall be classified as a Type III permit. shall be classified as a Type III permit subject to a public hearinq as described below. Both permit types shall be processed pursuant to Chapter 17.80 SVMC and in a manner consistent with RCW 58.17.215 subject to any specific requirements of this section. Any short plat or binding site plan alteration proposed under this section shall be subject to the requirements in Chapters 20.30 and 20.40 SVMC. 20.60.020 Final plat alterations Notice, public hearing, decision, filing requirements. Upon receipt of a completed application Upon issuinq a Completeness Determination for a final plat subdivision, publication in an appropriate regional publication or neighborhood newspaper or trade journal, and to those owners of property within /100 feet of that portion of the plat proposed for alteration_ consistent with SVMC 17.80.120. The notice shall include a statement that a public hearing will not be required unless specifically requested within the time frame indicated below. Alterations •ro•osin• to alter a public dedication shall be processed consistent with the application procedures for Type III applications in SVMC 17.80.070. If a public hearing is requested within 1/1 days of receipt of the notice, notice of the hearing shall be provided as is set forth in SVMC 17.80.120. Alterations to final plats may be approved if it is determined that the public use and interest will be served by the alteration. alteration of the final plat, which shall be signed by the city manager or designee and filed with the Spokane County auditor's office to become the lawful plat of the property. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 18/22 Chapter 20.60 FINAL PLAT,SHORT PLAT,AND BINDING SITE PLAN ALTERATIONS 20.60.0320 Final ;Short plat and binding site plan alterations— Notice, decision, filing requirements. A. Upon receipt of a completed application Upon issuing a Completeness Determination for a fl-short plat or binding site plan alteration, the department shall provide notice of the application to all owners of property within the subdivision, _publication in an appropriate regional publication or neighborhood newspaper or trade journal, and to those owners of property adjacent to that portion of the short plat or binding site plan proposed for alteration in the same manner and same type as was originally provided for the preliminary or final short plat or preliminary or final binding site plan proposed to be altered. B. Alterations proposing to alter a public dedication shall be processed consistent with the application procedures for Type III applications in SVMC 17.80.070 and RCW 58.17.215. For alterations that proposeing to alter a public dedication, the City shall provide notice of the application to all owners of property within the short subdivision or binding site plan in an appropriate regional publication or neighborhood newspaper or trade journal, and to those owners of property within 400 feet of that portion of the short subdivision or binding site plan proposed for alteration consistent with SVMC 17.80.110 and 17.80.120. The notice shall include a statement that a public hearing will not be required unless specifically requested within the time frame indicated below. If a public hearing is requested within 14 days of receipt of the notice, notice of the hearing shall be provided as set forth in SVMC 17.80.120. C. Proposed alterations may be circulated to all agencies which were provided notice of the original short plat or binding site plan proposal for review and comment. Proposed alterations shall be provided to any affected agency for review and comment. D. Alterations to final short plats or binding site plans may be approved by the city manager or designee, if the city manager or designee determines such alteration will be consistent with and conform to all applicable State and local laws, other applicable approved conditions, and that the that the public use and interest will be served by the alteration. E. Following approval of an alteration, the applicant shall produce a revised drawing of the approved alteration of the final short plat or binding site plan, which shall be signed by the city manager or designee and for final short plats and final binding site plan:. filed with the Spokane County auditor's office to become the lawful shore plat or binding site plan of the property. 20.60.0 40 Record of survey to establish lots within a binding site plan. A record of survey may be filed subsequent to the recording of a final binding site plan to establish lots within the boundaries of the final binding site plan. The record of survey shall be classified as a Type I application and shall be reviewed pursuant to Chapter 17.80 SVMC and approved by the city manager or designee. The following information shall be provided on the record of survey: A. The binding site plan file number shall be referenced. B. The scale shall be 50 or 100 feet to the inch. If approved by the city manager or designee, an appropriate scale may be used which does not exceed one inch equals 200 feet, provided a one inch equals 400 feet reduced eight-and-one-half-inch by 11-inch copy is provided. C. A distinct wide boundary line shall delineate the boundary of the lot(s) being created. The boundary of the binding site plan shall be indicated and any lot(s)that have been created by filing of the final binding site plan and/or record of survey. D. Each lot shall be numbered consecutively, and the size of each lot shall be indicated on the record of survey. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 19/22 Chapter 20.60 FINAL PLAT,SHORT PLAT,AND BINDING SITE PLAN ALTERATIONS E. The location and widths of streets, alleys, rights-of-way, and easements within the binding site plan and those existing immediately adjacent to the lot being created shall be shown. F. Street names shall be shown. G. Street addresses shall be shown. H. Restrictions required as conditions of preliminary approval shall be shown. I. Appropriate utility easements shall be shown. J. Certification of the professional land surveyor licensed in the state of Washington. K. The following signatures are required on the record of survey: 1. City of Spokane Valley GC.;ity ale:anager or designee; 2. City of Spokane Valley development services Community and Public Works&Senior eEngineer; 3. Property owner. L. Illustrate any existing buildings located on the lot which is being created or altered. The department shall record approved record of surveys with the Spokane County auditor's office and submit copies of the recorded documents to the Spokane County assessor's office. All fees for such recording shall be paid by the applicant prior to recording. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 20/22 Chapter 20.70 PLAT VACATION Chapter 20.70 SUBDIVISION, SHORT SUBDIVISION, AND BINDING SITE PLANPLAT VACATION Sections: 20.70.010 PlatVacation—Application. 20.70.020 SubdivisionPlat vacation— Process. 20.70.030 Short subdivision and binding site plan vacation —Application. 20.70.040 Short subdivision and binding site plan vacation — Process. 20.70.010 PlatVacation—Application. An application may be submitted for the proposed vacation of part or all of a platsubdivision, short subdivision, or binding site plan. The application shall contain the signatures of all parties having an ownership interest in that portion of the subdivision subject to vacation. If the subdivision, short subdivision, or binding site plan is subject to restrictive covenants which were filed at the time of the approval, and the application for vacation would result in the violation of a covenant, the application shall contain an agreement signed by all parties subject to the covenants providing that the parties agree to terminate or alter the relevant covenants to accomplish the purpose of the vacation of the subdivision, short subdivision, or binding site plan, or portion thereof. 20.70.020 P-I-atSubdivision vacation—Process. A. Except as provided in subsection B below,Vvacation of a platsubdivision or portion thereof is classified as a Type III application. Upon submittal of a complete application for vacation of plat subdivision or portion thereof, the department shall process the platsubdivision vacation request pursuant to Chapter 17.80 SVMC and in a manner consistent with RCW 58.17.212. B. Vacation of city streets shall utilize the procedures for street vacations set forth in chapter 22.140 SVMC, RCW 35A.47.020, and chapter 35.79 RCW. 20.70.030 Short Plat and binding site plan vacation Application. An application may be submitted for the proposed vacation of part or all of a plat. The application shall contain the signatures of the majority of those persons having an owl-i+ orest of lots, tracts, parcels, sites or division in the subject subdivision or a portion to be vacated. 20.70.0230 lalatShort Subdivision and binding site plan vacation— Process. A. Except as provided in subsections B and C below,Vvacation of a platshort subdivision, bindinq site plan, or portion thereof is classified as a Type II1 application. Upon submittal of a complete application for vacation of plata short subdivision, bindinq site plan, or portion thereof, the department shall process the plat vacation request pursuant to Chapter 17.80 SVMC and in a manner consistent with RCW 58.17.212. B. Vacation of any area desiqnated or dedicated for public use within a short subdivision or bindinq site plan is classified as a Type III application. Upon submittal of a complete application for vacation of an area designated or dedicated for public use within a short subdivision or bindinq site plan, the department shall process the vacation request pursuant to Chapter 17.80 SVMC and in a manner consistent with RCW 58.17.212. C. Vacation of city streets shall utilize the procedures for street vacations set forth in chapter 22.140 SVMC, RCW 35A.47.020, and chapter 35.79 RCW. DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 21/22 Chapter 20.80 BOUNDARY LINE ADJUSTMENTS/ELIMINATIONS Chapter 20.80 BOUNDARY LINE ADJUSTMENTS/ELIMINATIONS Sections: 20.80.010 Scope. 20.80.020 Review process. 20.80.030 Application and drawing requirements. 20.80.040 Recordation. 20.80.010 Scope. Boundary line adjustments shall be a minor alteration in the location of lot or parcel boundaries on existing lots or parcels. In this section "lot" shall mean a parcel of land having fixed boundaries described by reference to a recorded plat, a recorded binding site plan, by metes and bounds, or by section, township, and range, and be of sufficient area to meet minimum zoning requirements. The purpose of the boundary line elimination process is to remove interior lot lines of a parcel comprised of two or more separate lots with contiguous ownership. Boundary line adjustments must be consistent with the following: A. Such alteration shall not increase the number of lots nor diminish in size open space or other protected environments; B. Such alteration shall not diminish the size of any lot so as to result in a lot of less square footage than prescribed in the zoning regulations; C. Such alteration shall not result in a building setback violation or site coverage to less than prescribed by the zoning regulations; and D. All lots resulting from the boundary line alteration shall be in conformance with the design standards of this chapter. 20.80.020 Review process. Boundary line adjustments and eliminations are classified as Type I applications and shall be reviewed pursuant to Chapter 17.80 SVMC-. 20.80.030 Application and drawing requirements. Application for a boundary line adjustment or elimination shall be made on forms provided by the department and shall provide the following information: A. Existing Conditions Site Plan. Produce a to-scale site plan on an eight-and-one-half-inch by 11-inch sheet with one-inch margins on all sides showing the following information: 1. The existing dimensions and square footage of the existing property(ies) involved; 2. The location and setbacks of any permanent improvements (i.e., structures, septic systems, etc.) from all property lines; 3. The identification, location and dimension of all access and utility easements; 4. The location, dimensions and names of public and/or private streets abutting the property(ies); and 5. North arrow and scale shall be noted. B. Proposed Adjustment/Elimination Site Plan. Produce a to-scale plan on an eight-and-one-half-inch by 11-inch sheet with one-inch margins on all sides showing the following information: DRAFT CTA-201 9-0005 Spokane Valley Municipal Code Page 22/22 Chapter 20.80 BOUNDARY LINE ADJUSTMENTS/ELIMINATIONS 1. The location and setbacks of any permanent improvements (i.e., structures, septic systems, etc.) after the proposed boundary line adjustment or elimination from the new property lines; 2. The identification, location and dimension of any access or utility easements after the proposed boundary line adjustment or elimination; 3. The location, dimensions and names of public and/or private streets abutting the property(ies) after the proposed boundary line adjustment or elimination; 4. Indicate the existing property lines to be revised with a dashed line and the proposed property lines with a solid line if applicable; and 5. North arrow and scale shall be noted. C. On a separate sheet of paper (eight and one-half by 11 inches) a written legal description for the existing parcel(s) and the proposed adjusted or eliminated parcel(s) with one-inch margins on all sides. D. One copy each of all involved property owners' recorded deeds, verifying current ownership of the subject property(ies). E. If available, submit a copy of an original plat for the subject property. A copy of the general land office plat is not required. F. A record of survey of the property may be required by the city manager or designee. The need for a survey will be determined based on an evaluation of the number of parcels, legal descriptions, appurtenances, disputed or apparent lines of ownership, and setbacks. If required, the survey must be completed by a professional land surveyor licensed in the state of Washington. 20.80.040 Recordation. The department shall record approved boundary line adjustments and eliminations with the Spokane County auditor's office and submit copies of the recorded documents to the Spokane County assessor's office. All fees for such recording shall be paid by the applicant prior to recording. DRAFT CTA-2019-0005 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION CTA-2019-0005 Proposed Amendment to Spokane Valley Municipal Code (SVMC) Pursuant to SVMC 17.80.150(E) the Planning Commission shall consider the proposal and shall prepare and forward a recommendation to the City Council following the public hearing. The following findings are consistent with the Planning Commission recommendation. Background: 1. Pursuant to RCW 36.70A.130, Spokane Valley adopted its 2016 Comprehensive Plan Update and updated development regulations on December 13,2016,with December 28,2016 as the effective date. 2. CTA-2019-0005 is a City-initiated text amendment to the SVMC,amending Title 20 and Chapter 17.80 of the SVMC to ensure Title 20 SVMC is consistent with RCW 58.17 and align the code with current processes and the City's organizational structure. Due to the proposed changes in Title 20 SVMC the Permit Type and Land Use Application table in Chapter 17.80.030 must be also be revised. 3. The Planning Commission held a properly noticed public hearing and conducted deliberations on September 24, 2020. The Commissioners voted 6-0 to recommend that the City Council adopt the amendment. Planning Commission Findings: 1. Compliance with SVMC 17.80.150(F)Approval Criteria a. The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan. Findings:The proposed amendment is supported by the Comprehensive Plan and is consistent with the following goals and policies: LU-G4 Ensure that land use plans,regulations,review processes, and infrastructure improvements support economic growth and vitality. ED-G6 Maintain a positive business climate that strives for flexibility,predictability,and stability. Conclusion: The proposed text amendment is supported by the Comprehensive Plan and consistent with the goals and policies. b. The proposed amendment bears a substantial relation to public health,safety,welfare and protection of the environment. Findings: The amendment to the code is procedural and administrative and intended to align the regulations with current practices and overarching laws to support continued development that ensures that public health, safety,welfare and the environment are protected. Conclusion: Findings and Recommendations of the Spokane Valley Planning Commission CTA-2019-0005 Page 1 of 2 The proposed text amendment is consistent with Comprehensive Plan and bears a substantial relation to public health, safety,welfare, and protection of the environment. 2. Recommendation: The Spokane Valley Planning Commission therefore recommends the City Council approve CTA-2019- 0005 as amended. Attachment: Exhibit 1 —Proposed Amendment CTA-2019-0005 Approved this 8th day of October,2020 Planning Commission Chairman ATTEST Marianne Lemons,Office Assistant Findings and Recommendations of the Spokane Valley Planning Commission CTA-2019-0005 Page 2 of 2 Regular Meeting Minutes Spokane Valley Planning Commission Council Chambers—City Hall September 10,2020 I. Chair Johnson called the meeting to order at 6:03 p.m. The meeting was held remotely via ZOOM meeting. II. Commissioners, staff and audience stood for the pledge of allegiance. III. Administrative Assistant Deanna Horton took roll and the following members and staff were present: Fred Beaulac Cary Driskell, City Attorney Walt Haneke Erik Lamb, Deputy City Attorney James Johnson Jenny Nickerson, Building Official Danielle Kaschmitter Connor Lange, Planner Tim Kelley,late Deanna Horton, Administrative Assistant Bob McKinley, absent Taylor Dillard, Administrative Assistant Sherri Robinson Marianne Lemons, Office Assistant There was a consensus from the Planning Commission to excuse Commissioner McKinley from the meeting. IV. AGENDA: Commissioner Kaschmitter moved to approve the September 10, 2020 agenda as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. V. MINUTES: Commissioner Kaschmitter moved to approve the August 27, 2020 minutes as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. VI. COMMISSION REPORTS: Chair Johnson reported that he continues to attend the Human Rights Task Force meetings. VII. ADMINISTRATIVE REPORT: Building Official Jenny Nickerson mentioned an email sent out to Commission members from Administrative Assistant Deanna Horton regarding staff being willing to work with Commissioners one-on-one to answer any questions regarding agenda items. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: a. Findings of Fact: STV-2020-0001, A Proposed Street Vacation Of A Portion Of Desmet Court Between Indiana And Flora. 1 09-10-2020 Planning Commission Minutes Page 2 of 4 Commissioner Haneke recused himself from this due to a conflict of interest as his company is involved in the project. He was placed in the Zoom waiting room for the duration of the agenda item. Planner Connor Lange reminded the Planning Commission the findings support the decision to recommend approval to the City Council based on their deliberations after the public hearing that was held on August 27, 2020 for STV-2020-0001, a privately initiated street vacation for a portion of Desmet Court between Indiana Avenue and Flora Road. Commissioner Robinson moved to approve the Findings of Fact for STV-2020-0001. There was no discussion. The vote on the motion was three in favor, zero against and the motion passed. Commissioner Kaschmitter abstained from the vote since she was not attendance at the public hearing. Commissioner Haneke rejoined the meeting. b. Study Session: CTA-2019-0005, A Proposed Amendment to Spokane Valley Municipal Code (SVMC) Title 20 and Title 17, Subdivisions Planner Connor Lange gave a presentation outlining the proposed changes to SVMC Title 20 and Title 17. He explained that the SVMC Title 20 regulates the subdivision of land and provides the framework and procedures for processing preliminary and final subdivisions (both long and short plats), subdivision alterations,binding site plans and vacations of plats. The proposed code text amendment is to ensure that the SVMC Title 20 is consistent with RCW 58.17 so that all procedures and language is consistent with state law. The proposed changes in Title 20 require changes to the Permit Type and Land Use Application table in Chapter 17.80.030 in order to make the codes consistent. Mr. Lange outlined the proposed changes to the municipal code: • Chapter 20.20 General Provisions: Proposed changes will ensure consistency with state law by adding clarification and correct references to "Title 20 SVMC". • Chapter 20.30 Preliminary Short Subdivision, Subdivisions, and Binding Site Plans: Proposed changes include reducing the number of required copies,removing other unnecessary requirements and align the code with state law and other areas of the SVMC. • Chapter 20.40 Final Short Subdivision, Subdivision and Binding Site Plans: Proposed changes include reducing the number of required copies, removing other unnecessary requirements, and updating language in 20.40.020 regarding City Manager final plat authorization and reviewing requirements and 20.40.050 regarding subdivision phasing. • Chapter 20.50 Preliminary Plat, Short Plat, and Binding Site Plan Alterations: Proposed changes include renaming the chapter"Subdivision Alterations" and adding language to 20.50.010 regarding application submittal requirements, adding updates to 20.50.020 outlining procedures for preliminary plat alterations and adding updates to 20.50.030 outlining procedures for final plat alterations. • Chapter 20.60 Final Plat, Short Plat, and Binding Site Plan Alterations: Proposed changes include renaming the chapter"Short Subdivision and Binding Site Plan Alterations", adding language to 20.50.005 regarding purpose, adding language to 20.60.010 regarding application requirements, and adding updates to 20.60.020 regarding procedures for short plat and binding site plan alterations. 2 09-10-2020 Planning Commission Minutes Page 3 of 4 • Chapter 20.70 Subdivision, Short Subdivision, and Binding Site Plan Vacation: Proposed changes include language updates to 20.70.020 regarding the subdivision vacation process and language updates to 20.70.030 regarding the short subdivision and binding site plan vacation process. • Chapter 17.80 Permit Processing Procedures: Permit Type and Land Use Application table updated to reflect new definitions in Chapter 20 regarding Type II and Type III land uses and updates to cross references. Commissioner Kelley joined the meeting at 6:28 p.m. Commissioner Haneke asked about changes to 20.40.020 regarding approval of final plats. He asked why it is being changed from City Council approval to City Manager approval. City Attorney Cary Driskell answered that the language is being corrected so that it reflects the protocol that is currently in place for all final plats. They are all currently approved by the City Manager(not City Council). Mr. Lange also gave a follow-up discussion regarding the City's use of performance surety. He explained that the use of performance surety is outlined in the Spokane Valley Street Standards 9.14 and an applicant must meet the criteria outlined in the standards. Commissioner Haneke asked about using a performance surety for paving of a project because paving is generally affected by weather. Deputy City Attorney Erik Lamb explained that under the City's street standards regarding proper function and operation of the transportation system, paving would be required prior to allowing a performance surety to be used. However, final determination would be granted by the engineering department if a performance surety could be used for paving in the event of adverse weather. Commissioner Johnson asked for further clarification on this matter from engineering at the next meeting. Commissioner Beaulac asked for clarification about the process when a development is abandoned and someone else decides to continue the development. He wanted to know if the project has to start the whole process over or if it can be picked up where it was left off by the previous developer. Mr. Lange answered that approval would have to be received from the original developer allowing the new person to move forward with the project. Deputy City Attorney Lamb stated that it would also depend on where the project is in the process. With no other questions,Mr. Lange said that a public hearing will be held on September 24, 2020 and he would provide answers to those questions posed by the Commission. X. GOOD OF THE ORDER: Commissioner Beaulac commended Commissioner Johnson on his handling of the chairman position. At the August 27, 2020 meeting Commissioner Kelley raised several issues regarding the way he felt about Commissioner Johnson's involvement in a previous council meeting. Commissioner Kelley wanted to bring to light additional concerns when Commissioner Johnson stated the Commission meeting was not the appropriate place to raise his concerns, and offered to meet him at a more appropriate forum. As Commissioner Kelley continued, Commissioner Kaschmitter requested the conversation to stop. Commissioner Kelley stated he had not heard a motion. Commissioner Kaschmitter moved to end the conversation. The vote on the motion was five in favor, one opposed, and the motion passed. XI. ADJOURNMENT: Commissioner Beaulac moved to adjourn the meeting at 7:10 p.m. There was no discussion. The vote on the motion was six in favor, zero against, and the motion passed. 3 09-10-2020 Planning Commission Minutes Page 4 of 4 James Johnson, Chair Date signed Deanna Horton, Secretary 4 Regular Meeting Minutes Spokane Valley Planning Commission Council Chambers —City Hall September 24,2020 I. Chair Johnson called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. II. Commissioners, staff and audience stood for the pledge of allegiance. III. Administrative Assistant Deanna Horton took roll and the following members and staff were present: Fred Beaulac Erik Lamb, Deputy City Attorney Walt Haneke Jenny Nickerson, Building Official James Johnson Connor Lange, Planner Danielle Kaschmitter Chad Riggs, Senior Engineer Bob McKinley Deanna Horton, Administrative Assistant Sherri Robinson Taylor Dillard, Administrative Assistant IV. AGENDA: Commissioner Kaschmitter moved to approve the September 24, 2020 agenda as presented with exception of removing the Administrative Report: Current Transportation Planning for the South Barker Corridor and Related Street Standards. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. V. MINUTES: Commissioner Kaschmitter moved to approve the September 10, 2020 minutes as presented. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. VI. COMMISSION REPORTS: Chair Johnson reported that he continues to attend the Human Rights Task Force meetings. VII. ADMINISTRATIVE REPORT: Building Official Jenny Nickerson reported Commissioner Kelley's resignation and thanked the Commissioner for his years of service on the Planning Commission. She confirmed that Mayor Wick is working to fill the position. Jenny Nickerson proposed holding a meeting on Thursday,November 5 to discuss Traffic Impact Fees. Jenny Nickerson informed the Planning Commission, Deanna Horton, Administrative Assistant, would read two written comments regarding the item removed from the agenda prior to the amendment. VIII. PUBLIC COMMENT: Commission Secretary Horton read two written comments regarding the South Barker Corridor, item that was on the agenda prior to amending, into the record. The first comment letter was from Kathryn Cote of Spokane Valley. Ms. Cote stated she is opposed to the roundabout at Sprague and Barker, feeling it would make it difficult to access her property, take too much of her property and a three-lane road would be too impactful to the neighborhood. Second comment letter submitted was from Doug Nelson, Spokane 1 09-24-2020 Planning Commission Minutes Page 2 of 4 Valley. Mr. Nelson's email stated he is opposed to three roundabouts along the South Barker corridor. Mr. Nelson feels that four-way stops would serve better. He raised concerns about the speed of traffic and safety concerns for pedestrians and cyclists. He promoted the idea of purchasing land for a park instead of road improvements along the corridor. There was a short discussion regarding notification to those who submitted comments of the public hearing date. This would give the submitters the ability to submit any comments they may have at the public hearing or to participate live if they wish. IX. COMMISSION BUSINESS: a. Public Hearing: CTA-2019-0005,A proposed amendment to Spokane Valley Municipal Code (SVMC) Title 20, Subdivisions Chair Johnson opened the public hearing at 6:16. Planner Connor Lange began by stating the goal with the proposed changes is to align the municipal code with state law and to make the process easier. Mr. Lange summarized the proposed changes into three categories, which were to align process with state law, to improve procedural and submittal requirements, and to update the grammatical and organizational structure. Mr. Lange outlined the proposed changes to the municipal code: • Chapter 20.30 Preliminary Short Subdivision, Subdivisions, and Binding Site Plans: Proposed changes include reducing the number of required copies, removing other unnecessary requirements and align the municipal code with state law and other areas of the SVMC. • Chapter 20.40 Final Short Subdivision, Subdivision and Binding Site Plans: Proposed changes include reducing the number of required copies, aligning submittals with current processes, and updating language in section 20.40.020 regarding City Manager final plat authorization and reviewing requirements, and adding clarifying language in section 20.40.050 regarding subdivision phasing. • Chapter 20.50 Preliminary Plat, Short Plat, and Binding Site Plan Alterations: Proposed changes include renaming the chapter"Subdivision Alterations," adding language to section 20.50.010 regarding application submittal requirements, adding updates to section 20.50.020 outlining procedures for preliminary plat alterations, and adding updates to section 20.50.030 outlining procedures for final plat alterations. • Chapter 20.60 Final Plat, Short Plat, and Binding Site Plan Alterations: Proposed changes include renaming the chapter"Short Subdivision and Binding Site Plan Alterations," adding language to section 20.50.005 regarding purpose, adding language to section 20.60.010 regarding application requirements, and adding updates to section 20.60.020 regarding procedures for short plat and binding site plan alterations. • Chapter 20.70 Subdivision, Short Subdivision, and Binding Site Plan Vacation: Proposed changes include language updates to section 20.70.020 regarding the subdivision vacation process and language updates to section 20.70.030 regarding the short subdivision and binding site plan vacation process. • Chapter 17.80 Permit Processing Procedures: Permit Type and Land Use Application table updated to reflect new definitions in Chapter 20 regarding Type II and Type III land uses and updates to cross references. Commissioner Haneke asked who has the authority to determine if a submittal is Type II versus Type III. Mr. Lange explained that staff would review the submittal to determine if 2 09-24-2020 Planning Commission Minutes Page 3 of 4 the changes are consistent with the conditions. If the changes are inconsistent with the conditions or alter the conditions, the submittal would then be sent to the Hearing Examiner for approval. Commissioner Haneke asked a clarifying question about approval of subdivision phasing. Mr. Lange confirmed that if the applicant showed phasing within their submittal, the mitigation would be discussed at that time, whether it could be phased or not. Mr. Lange then invited Senior Engineer Chad Riggs, to present on the City's use of performance sureties. Mr. Riggs stated that the City does accept performance sureties when a project cannot be completed due to bad weather,the contractor cannot obtain construction materials, or any other unforeseen complications. The conditions are that the project must be substantially completed, ensuring that sewer, water, curb and gutter, stormwater, and crushed gravel are put in place due to safety reasons. Commissioner Haneke asked about using a performance surety for paving of a project. Mr. Riggs explained that the primary goal is to get the developer to pave before the plants close but if it is due to bad weather, the City does try to work with the developers. Chairman Johnson closed the Public Hearing at 6:35 p.m. Commissioner Kaschmitter moved to recommend approval of CTA-2019-0005 to City Council. There was no discussion. The vote on the motion was six in favor, zero against and the motion passed. X. GOOD OF THE ORDER: Commissioner McKinley voiced his concern with the roundabouts on Barker Road. Jenny Nickerson expressed that staff's goal when discussing topics such as roundabouts and the South Barker Corridor study, is to build in time in the upcoming meeting to talk about the current regulations and to answer those preliminary questions. Commissioner Haneke expressed his desire to inform the people that submitted public comments regarding the agenda item that had been removed. Ms. Nickerson confirmed she would inform those individuals of the removal of the item and ensure they are aware of the progression of this topic. Chairman Johnson expressed he is aware that he is not perfect and that everyone is not always going to agree, which he believes is what makes the Planning Commission team stronger. He requested that if anyone has anything to point out to him to reach out. Chairman Johnson expressed his regret that the Planning Commission lost a member with a unique perspective and passion. XI. ADJOURNMENT: Commissioner Beaulac moved to adjourn the meeting at 6:42 p.m. There was no discussion. The vote on the motion was six in favor, zero against, and the motion passed. 3 09-24-2020 Planning Commission Minutes Page 4 of 4 James Johnson, Chair Date signed Deanna Horton, Secretary 4 Regular Meeting Minutes Spokane Valley Planning Commission Council Chambers —City Hall October 8,2020 I. Chair Johnson called the meeting to order at 6:00 p.m. The meeting was held remotely via ZOOM meeting. II. Commissioners, staff and audience stood for the pledge of allegiance. III. Administrative Assistant Deanna Horton took roll and the following members and staff were present: Fred Beaulac John Hohman, Deputy City Manager Walt Haneke, absent Erik Lamb, Deputy City Attorney James Johnson Jenny Nickerson, Building Official Danielle Kaschmitter Bill Helbig, City Engineer Bob McKinley Jerremy Clark, Senior Traffic Engineer Sherri Robinson Connor Lange, Planner Taylor Dillard,Administrative Assistant Marianne Lemons, Office Assistant There was consensus from the Planning Commission to excuse Commissioner Haneke from the meeting. IV. AGENDA: Commissioner Kaschmitter moved to approve the October 8, 2020 agenda as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. V. MINUTES: Commissioner Kaschmitter moved to approve the September 24, 2020 minutes as presented. There was no discussion. The vote on the motion was five in favor,zero against and the motion passed. VI. COMMISSION REPORTS: Chairman Johnson reported that he continues to attend the Human Rights Task Force meetings. VII. ADMINISTRATIVE REPORT: Building Official Jenny Nickerson reminded the Commission that there will be a special Planning Commission meeting held on November 5, 2020 to discuss impact fees for the South Barker corridor. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: 1 10-08-2020 Planning Commission Minutes Page 2 of 5 a. Findings Of Fact: CTA-2019-0005,A proposed amendment to Title 20, Subdivisions Planner Connor Lange requested approval of the findings of fact from the meeting on September 24, 2020 regarding the proposed amendment to Title 20. This document will formalize the Planning Commission's actions and the recommendation will be submitted to the City Council for approval. Commissioner Beaulac moved to approve the findings of fact and forward to City Council. There was no discussion. The vote on the motion was five in favor,zero against and the motion passed. b. Study Session: STV-2020-0002, A privately initiated street vacation for a portion of East Montgomery Avenue and Bessie Road Planner Connor Lange gave a staff presentation. He explained that the City received an application on August 7, 2020 from Diamond Rock Financial, LLC/TCF Properties requesting a street vacation of 470 feet of Montgomery Avenue and 195 feet of Bessie Road. The area is located east of Vista Road, west of Sargent Road, south of Trent Avenue and north of Mansfield Avenue. The four parcels along Montgomery Avenue where the vacation is being requested are owned by the same person and the City will require that the owner aggregate those properties to avoid any access issues. Bessie Road is 25 feet of right-of-way and Montgomery is 30 feet in the smallest section and 60 feet in the largest section of right-of-way. Chairman Johnson asked for clarification about how the four lots will be accessed if the street is vacated. Mr. Lange answered that the property will still be accessed from the unvacated portion of Montgomery Avenue. Commissioner Robinson asked the zoning of the properties. Mr. Lange answered that the property off Bessie Road is zoned R-3 and the four properties on Montgomery are zoned multi-family residential(MFR). Commissioner Robinson asked if the surrounding properties have been notified about the requested change. Mr. Lange answered that a notice of public hearing has been sent out to all owners of properties within 400 feet of the proposal. Mr. Lange explained that there are three main items that staff reviews when processing a street vacation request: street connectivity, traffic volumes, & future development/access. During the review process, staff determined that there is sufficient street connectivity. Due to the location of the railroad to the north of the property, Bessie Road cannot be connected to Trent Rd. However,there is good access from Mansfield Avenue & Sargent Road providing circulation onto Montgomery Avenue. The applicant's reason's for request is as follows: 1) The proposed vacation is currently undeveloped (dedicated in 1955) and provides no public access at this time, having no potential for connection to the north with the Burlington Northern Santa Fe rail line directly to the north. 2) Both Bessie Road and a portion of Montgomery Road are not full right-of-way widths and therefore would be substandard for todays use. 3) The vacation will allow maximum use of abutting properties for infill development. 2 10-08-2020 Planning Commission Minutes Page 3 of 5 Commissioner Beaulac asked if the railroad has been notified about this request. Mr. Lange answered that notification has been sent but the City has not received any comments from them. Commissioner Beaulac commented that he would really like to know their thoughts on the proposal. Mr. Lange responded that he would try to reach out to them for comments. Chairman Johnson asked about the comment from Whipple Engineering regarding the proposed subdivision of the lot on Bessie Road into three separate lots. Mr. Lange responded that there is a formal request for short plat on that property that has been deemed incomplete due to this proposed street vacation. With no other questions, Mr. Lange said that a public hearing will be held on October 22, 2020 and he will provide answers to those questions posed by the Commission. c. Administrative Report: Impact Fees for the South Barker Corridor Deputy City Manager John Hohman introduced the agenda item. He explained that the City of Spokane Valley does not currently have impact fees in place. The City would like to implement impact fees for new developments occurring along the Barker Road corridor. When a new project comes in for development, there will be a set dollar amount per trip that a developer pays which will be used by the municipality to improve the infrastructure that is impacted by the development. Senior Traffic Engineer Jerremy Clark stated there are two process used to determine project mitigation, traffic concurrency and the State Environmental Policy Act (SEPA). Traffic concurrency ensures that the transportation system has sufficient capacity to accommodate any proposed development. In order to have a consistent process,the City has street standards that must be met for each proposed development. All projects must have a trip generation and distribution letter (TGDL) which provides an estimate of how many trips will be coming onto the transportation network and where they will be occurring. The number of trips generated determines if a Traffic Impact Analysis (TIA) is required for a proposed development. These tools are used to determine what kind of mitigation will be required from a developer. SEPA has its own set of requirements and processes but they are separate from concurrency. Mr. Clark explained that the City has done some in-depth studies of areas with substantial growth potential and limited roadway capacity. These areas include the Northeast Industrial area,Mirabeau subarea, North Pines subarea, and the South Barker corridor. Mr. Hohman explained the cost of preserving current infrastructure in the existing configuration. There are roads throughout the City that are deficient and can't support the amount of activity and development happening. The City struggles with funding their street maintenance programs. Historically,the estimated cost to maintain City streets is approximately ten million dollars and the average actual expenditures is six million dollars leaving a deficit of four million dollars each year. The ten million estimate is for preservation only and does not include lane widening, intersection operations, or other needed improvements. The City needs to find additional funding to accommodate growth and maintain current service levels. 3 10-08-2020 Planning Commission Minutes Page 4 of 5 Deputy City Attorney Erik Lamb explained that the City is looking to identify the fair share impacts of new developments on an even basis so that citizens are not paying for the impacts. He stated that currently mitigation is only required if the level of service drops below acceptable levels based on the addition of a new development. Impacts occur from all developments but only the last developer who tips levels of service over the acceptable levels contributes to mitigation. The mitigation received from that developer will only be required based on that development's proportionate share. SEPA allows the City to address"probable significant adverse environmental impacts" on projects. Traffic is considered to be an environmental impact under SEPA but mitigation cannot be duplicated if it imposed by other regulations. Mr. Lamb stated that there are current process limitations because traffic concurrency is limited to designated corridors and areas. There are substantial exemptions in place through both SEPA and traffic concurrency such as short plats, multi-family dwellings up to sixty units and commercial buildings up to 30,000 square feet. However,impacts still occur from exempt areas,especially in regards to traffic impact. These limitations put the City in a situation where new development is not paying for their impacts to City infrastructure. Due to this shortfall in revenue, the City is looking into the possibility of implementing traffic impact fees. Mr. Lamb explained that impact fees are statutorily authorized mechanisms to have development pay for their proportionate impact on services and infrastructure and may be limited to an identified geographical area. It's a fair assessment of fees which gives certainty to developers regarding the amounts that will have to be paid. The fees are easy to collect because they are due at the time of building permit. The fees are established by an adopted rate schedule for each development activity and must be based on a specific formula or calculation. Chairman Johnson asked if the collected fees can be used city-wide for transportation related projects. City Engineer Bill Helbig answered that statutorily it is required that the fees received must be used within the area that they were collected. Mr. Helbig stated that the City has conducted a substantial study of the South Barker corridor. The study shows that this area has potential for significant future development and the level of service is degrading. The study recommends the need for mitigation and identifies fair share costs. It identifies seven recommended improvement projects throughout the corridor for a total of approximately 18.8 million dollars. Mr. Helbig explained that a public hearing on this agenda item will be held at a special meeting of the Planning Commission on November 5, 2020 and a Findings Of Fact will be held on November 12, 2020. It will then be forwarded to the City Council on November 24, 2020. Commissioner Beaulac asked for a report showing what other municipalities are charging for impact fees because he wants to make sure that the City is adopting fees that are competitive. Mr. Helbig stated that he will submit that report at the next meeting. X. GOOD OF THE ORDER: Mr. Hohman stated that Mayor Wick will select someone to fill the vacancy on the Planning Commission at the October 20, 2020 City Council meeting. The 4 10-08-2020 Planning Commission Minutes Page 5 of 5 City has received three applicants for the position. XI. ADJOURNMENT: Commissioner Kaschmitter moved to adjourn the meeting at 7:33 p.m. There was no discussion. The vote on the motion was five in favor, zero against, and the motion passed. James Johnson, Chair Date signed Deanna Horton, Secretary 5 COMMUNITY AND PUBLIC WORKS BUILDING&PLANNING Spokane STAFF REPORT AND RECOMMENDATION TO THE 40010.15'Valley PLANNING COMMISSION CTA-2019-0005 STAFF REPORT DATE: September 15,2020 HEARING DATE AND LOCATION: September 24,2020,beginning at 6:00 p.m.,Due to the restrictions on public gatherings arising from the covid-19 outbreak, and pursuant to Governor Inslee's Stay Home, Stay Healthy Proclamation (No. 20-25) and Proclamation 20-28 (and associated extensions), this hearing will be conducted remotely using web and telephone conference tools. A link to the Zoom meeting will be provided on the agenda and posted to the City's webpage: www.spokanevalley.org/planningcommission PROPOSAL DESCRIPTION: The city initiated code text amendment will provide minor modifications to Title 17 and Title 20 of the Spokane Valley Municipal Code(SVMC)(including but not limited to submittal requirements, required signatures, alterations modifying a public dedication and minor grammatical and procedural changes). APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, SVMC 17.80.150, 19.30.040. SUMMARY OF CONCLUSIONS: Staff concludes that the proposed amendments to Title 17 and 20 SVMC are consistent with minimum criteria for review and approval,and consistent with the goals and policies of the Comprehensive Plan. STAFF CONTACT:Connor Lange,Planner REVIEWED BY: Jenny Nickerson,Building Official Lori Barlow, Senior Planner ATTACHMENTS: Exhibit 1: Proposed Amendment APPLICATION PROCESSING: SVMC Chapter 17.80,Permit Processing Procedures. The following table summarizes the procedural steps for the proposal. Process Date Department of Commerce 60-day Notice of Intent to December 17,2019 Adopt Amendment SEPA—DNS Issued January 10,2020 Publish Notice of Public Hearing: September 4,2020& September 11,2020 BACKGROUND: RCW 58.17 provides the framework and procedures for processing preliminary and final subdivisions (long plats), subdivision alterations and vacations of plats. Title 20 SVMC regulates the subdivision of land consistent with the requirements of RCW 58.17. RCW 58.17 also allows for local jurisdictions to create procedures for processing both Short Subdivisions and Binding Site Plans. Title 20 provides the Staff Report and Recommendation CTA-2019-0005 framework and procedures for processing preliminary and final short subdivisions and binding site plans, alterations of short plats and binding site plans and vacations within Spokane Valley. The proposed code text amendment is intended to ensure Title 20 SVMC is consistent with RCW 58.17 and align the code with current processes and the City's organizational structure. Due to the proposed changes in Title 20 SVMC the Permit Type and Land Use Application table in Chapter 17.80.030 must be also be revised. ANALYSIS: These proposed changes are procedural in nature and do not have any substantive impact on the use or function of private property within the city. These changes will provide a more efficient application process and align the code with the current city organizational structure and state law. A. FINDINGS AND CONCLUSIONS SPECIFIC TO THE MUNICIPAL CODE TEXT AMENDMENT 1. Compliance with Title 17(General Provisions) of the Spokane Valley Municipal Code a. Findings: SVMC 17.80.150(F)Municipal Code Text Amendment Approval Criteria The City may approve a Municipal Code Text amendment if it finds that: i. The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan; Staff Analysis: The proposed amendment is consistent with Comprehensive Plan goals and policies listed below: LU-G4 Ensure that land use plans,regulations,review processes, and infrastructure improvements support economic growth and vitality. One of the primary strategies for the City related to this land use goal is to"Streamline permitting procedures based on feedback from business and landowners,developers, etc." The updates to Title 20 SVMC will help streamline the submittal requirements relating the division of land. ED-G6 Maintain a positive business climate that strives for flexibility,predictability, and stability. Predictable and stable regulations are key to creating a positive business environment. By ensuring the SVMC aligns with state regulations it will help ensure consistency and stability with the permit process. ii. The proposed amendment bears a substantial relation to public health,safety, welfare,and protection of the environment: Staff Analysis: The amendment to the code is procedural and administrative and intended to align the regulations with current practices and overarching laws to support continued development that ensures that public health,safety,welfare and the environment are protected. b. Conclusion(s): The proposed text amendment is consistent with the approval criteria contained in the SVMC 17.80.150(F). Page 2 of 3 Staff Report and Recommendation CTA-2019-0005 2. Finding and Conclusions Specific to Public Comments a. Findings: No public comments have been received to date. b. Conclusion(s): Public noticing was conducted for CTA-2019-0005 in accordance with adopted public noticing procedures. 3. Finding and Conclusions Specific to Agency Comments a. Findings: No agency comments have been received to date. b. Conclusion(s): No concerns noted. B. CONCLUSION For the reasons set forth in Section A the proposed code text amendment to provide minor modifications to Title 17 and 20 SVMC is consistent with the requirements of SVMC 17.80.150(F) and the Comprehensive Plan. Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 20, 2020 Department Director Approval: Check all that apply: ❑consent ❑old business ❑new business ❑public hearing ❑information ®admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Administrative report—draft 2021 State Legislative Agenda. GOVERNING LEGISLATION: Not applicable. PREVIOUS COUNCIL ACTION TAKEN: This is the second of three planned discussions with Council prior to adoption,with the first held September 22,2020. BACKGROUND: This is an opportunity for Council to discuss potential items for the 2021 State Legislative Agenda(Agenda). Our anticipated development calendar is as follows: - September 22,2020-Administrative report and Council discussion(first touch); -October 20,2020-Administrative report and Council discussion(second touch); -November 17,2020- Council motion to formally approve the 2021 State Legislative Agenda; -December 2020-Council meets with 4th District Legislative delegation to discuss 2021 State Legislative Agenda; and -January 2021 —Legislative session begins. It has become clear in meetings with state legislators over the past few years that we don't have time to address many of the issues contained in the adopted agenda in those discussions. As such, many items don't get discussed in detail. At the direction of Council, staff condensed the language of several of the items so everything would fit on one page. On September 22, Council and staff discussed a possible capital request for a new facility at the Fairgrounds. Council then requested that staff confer with the Board of County Commissioners to determine if there was sufficient interest in a combined capital request for the facility. Mr. Hohman presented the issue to the Board on October 12; it was favorably received, and the discussion will be explained in more detail at the meeting. OPTIONS: For discussion only. RECOMMENDED ACTION OR MOTION: No action is requested this evening. After tonight's meeting, staff will incorporate Council agreed changes and/or additions into a proposed final document and will return at the November 17, 2020 Council meeting where we will seek a motion consideration to approve the 2020 State Legislative Agenda. BUDGET/FINANCIAL IMPACTS:Not applicable. STAFF CONTACT: Mark Calhoun, City Manager; John Hohman,Deputy City Manager; Cary Driskell, City Attorney. ATTACHMENTS: - Draft 2021 State Legislative Agenda; -Pines Grade Separation handout; and -PowerPoint presentation on proposed capital request project. siois >t' ��Valley 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509)720-5000 •Fax:(509)720-5075 •www.spokanevalley.org 2021 Legislative Agenda -Adopted by Council November 17,2020 FUNDING REQUESTS Pines Road Grade Separation Project The City requests $19.3 million to construct the Pines Road Grade Separation project. Pines Road is one of the region's key transportation corridors,carrying residential,commercial, and industrial traffic from Trent Avenue (SR 290)across the Spokane River to I-90. This project will provide grade separation at a crossing that 60 trains travel through each day,blocking traffic movements for nearly four hours.The project also improves the intersection of two state highways,Pines Road (SR 27) and Trent Avenue (SR 290). Pines Road is the primary access to almost 230 acres of undeveloped mixed- use,commercial and industrial land. Total project cost is estimated at $29 million. Thus far, the City has secured $9.7 million and project design and right-of-way acquisition are underway. The project will be shovel ready in 2022. The City requests $19.3 million to construct this ready-to-go project. Fairgrounds Exhibition Center The City requests $3 million to construct an Exhibition Center at the Spokane County Fairgrounds, located in the City of Spokane Valley,to spur the local tourism economy. The Exhibition Center would increase the capacity of the Fairgrounds to host regional events and capitalize on existing visitors to the Fairgrounds and Avista Stadium. The building would include space for a restaurant with indoor and outdoor seating options. This would provide additional opportunities for destination visits to the site while providing a convenient space for existing patrons to extend their visit. This space could also be used in a variety of ways in future public health or emergency crises from administering tests or inoculations,to storing and distributing personal protective equipment.The building is estimated to cost $10 million. The City has approximately $3 million in lodging tax money set aside. Spokane County would own,maintain, and operate the new facility. Support for the WWRP Program:Flora Road Park/North Bank River Trail Project The City supports funding the Washington Wildlife and Recreation Grant program. In the WWRP local parks grant program,the City is ranked 23 out of 80 to receive a$1 million grant for the Flora Road Park/North Bank River Trail Project to reimburse the City for a portion of the purchase costs. Economic Development Tools The City encourage the Legislature to adopt mechanisms that promote increased economic development within our communities, including local increment financing tools like those that exist in other states and limiting unduly restrictive regulatory burdens on businesses,most importantly on small businesses. Defend Local Control A foundational belief for the Spokane Valley City Council and the citizens they represent is that the most effective level of government is the one closest to the people. As such,the Council urges the Legislature to respect local decision-making. Protect and Restore Local State-Shared Revenues The City requests that the Legislature protect and enhance local state-shared revenues to allow the City to deliver vital services to its residents. These funds include the Liquor Excise Tax Account, Liquor Board Profits,Municipal Criminal Justice Assistance Account, City-County Assistance Account, and Marijuana Revenues. The City supports AWC legislative agenda items that serve the best interests of Spokane Valley. Pines Road/BNSF Railway }o�jF pk.----FN__,. Sane Grade ] Separation Pro 'ect , Va1Tey A Bridging the Valley Project ■ .` -4 Project focus '' ,.- �'- '� `. ti The Pines Road/BNSF Railway Grade Separation Project is y r located in Spokane Valley,Wash.,a city of nearly 100,000 � � l, r.. ,.2�`1: residents.The city is situated in the largest Metropolitan +� � ..... Statistical Area between Seattle and Minneapolis,and home to 7 e =r � �,�� �� � several large industrial parks. ,:� " , * ;.1+ .,.• • _ The project will remove a BNSF transcontinental rail line ` � at grade crossing at Pines Road (SR 27), one of Spokane 1 �a ' / Valley's busiest arterial streets. In 2018,the Freight Mobility - Strategic Investment Board(FMSIB) rated the Pines Road/BNSF "�' :F crossing as the highest ranked unfunded Tier 1 rail crossing in ,..*Ilif . . the state out of 4,171 total crossings based on freight mobility P. _ F and safety. Eliminating the crossing is critical to improving O.111 roar ' '�. - 1� vehicle and pedestrian safety,increasing freight mobility and a enhancing economic vitality across the region. 011*. ' I ` The crossing is adjacent to the intersection of Pines Road and • .jai „ - Trent Avenue (SR 290),which serves 35000 vehicles per day, t\N includingfreight trucks travelingfrom Canada and northern ..` �--� - pe _r• g r„ ', I -- (, Idaho that connect to Interstate 90.A roundabout will be °' = , '� constructed at this intersection as part of the project. f' I 1 a - ' z; Key improvements { I jio 'to 1 Gargle !— � :(1) • The grade separation project will replace the Pines Road/BNSF crossing with an underpass and redesign the adjacent signalized intersection of Pines and Trent. In conjunction with a grade separation project underway at Funding the nearby Barker Road/BNSF crossing,this project will eliminate three of the city's at-grade crossings(Barker, Flora Funding need: $19.3 million and Pines). Other federal funds: $ 5.0 million • The crossing is located 200 yards north of Trent City funds: $ 4.7 million Elementary.The new underpass will reduce congestion and Total cost: $29.0 million improve safety for students,staff and parents. • The existing intersection and BNSF crossing limits USDOT total benefits: $40.2 million development of 170 acres of mixed-use or commercially- 2023 construction zoned property,and 56 acres of prime industrial-zoned property.The project will increase access to this property and generate additional economic development. --Rizionst-ii- Project details _ On average,60 BNSF freight trains and two Amtrak passenger --— - _ trains travel through the Pines Road/BNSF at-grade crossing _ - � each day. This results in nearly 28,000 vehicle hours of delay ° —a •• 0 T ;; 14 J_ I each year,and at least seven vehicle collisions from 2015 to .' I 1 �• ; 2019. BNSF plans to add a second main track to the existing , I )4 rail line,possibly as early as 2021.A second track will likely l t =;.' T increase train traffic and vehicle delays. ..r • -, - The grade separation project also includes construction of — -~- -_ mu— a new roundabout at the adjacent intersection of Pines and h. — ' Trent.There were 46 collisions in or near this intersection from '- 2015 to 2019.The project supports the"Bridging the Valley" initiative to improve safety, create more effective freight Pines Road/BNSF crossing routes and spur economic development in Spokane Valley. Public safety and livability Economic benefits enhancements Completion of the Pines Road/BNSF project will improve The project will significantly enhance vehicle and pedestrian access to 170 acres of nearby mixed-use or commercially- safety, likely saving lives. In addition, it will greatly improve zoned property,and 56 acres of prime industrial-zoned neighborhood livability.Overall the project: property that is currently undeveloped (see graphic • Eliminates the Pines Road/BNSF crossing—saving below).The city teamed with ECONorthwest to develop an economic impact analysis that quantified the projected four hours per day(average gate down time) in economic and tax impacts of the project: vehicle wait time. • Improves commercial and residential traffic flow. • $1.3 billion in total economic output in Spokane • Enhances access to 1-90 and other main arterials in County($686 million in direct spending) the Spokane Valley transportation network. • 8,719 new jobs supported in Spokane County(4,312 • Increases access to key emergency services located direct job impacts) on the south side of the city. • $8.2 million in new general fund taxes to Spokane • Enhances access to Trent Elementary for school Valley(25 years at 4 percent) buses,as well as students and families traveling to • $101.9 million in new general fund taxes to and from surrounding neighborhoods. Washington State(25 years at 4 percent) • Eliminates 15 minutes of train horn noise per day at the crossing(based on 60 freight trains and two` ' Amtrak passenger trains per day). Undeveloped aril;Ilk Commercial i Undeveloped = 1 r l Streamlining the approval process for federally-funded transportation rv' Residential -r. .. ,Api r 4' - °, projects would make this(and other projects)easier to administer, O Project Site k Iall,I F;�"- •t-. saving time and money.Federally-funded projects can cost up to 50 w.. percent more and take 50 to 100 percent longer to deliver because of I.'^ constant and extensive changes to the federal requirements.Initiatives �,►►4 -miff ,5 to streamline review and approval processes for transportation projects 1,tfi 4 - - ; should be a top congressional priority. ,. - s- 1 �r�111 i I �Y'.l a �. �" City of Spokane Valley -�^ �'r .•- 10210 E.Sprague Avenue G * - ' ' y •�' . m R Spokane Valley,WA 99206 '', 7 i f'r'...rl';-r - , Washington State ' _ R ` 509 720 5000 Undeveloped Properties www.spokanevalley.org/pinesBNSF 72220 State Legislative Agenda Potential Project Spokane County Discussion October 20, 2020 Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney SpOkane Valley® Fairgrounds/Stadium District Fairgrounds proposal appears to meet State Legislative 2021 goals for post pandemic economic development Increase market share in event hosting Need for renovation/innovation at existing facility Capitalize on existing visitors to the Fair and Expo Center and Stadium Capture existing demand in winter Can be used as a regional distribution/testing/inoculation facility for future public health needs Fairgrounds/Stadium District VicinityMap . , r.. , (§Me@taDin Plante'sL- / _i t � Trentwood r`., LQ G r�1io Sports in I1T spok _ �— H _ t" ane River it r __ L - _1 1 �F It fir' / ft �> II I,... 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FAIR AND EXFib 0 I exa.u. .%. ml‘L_ JAM E—.2i i b f1 9 Fairgrounds/Stadium District - Separated fir. _ '{ it _ _ • 10 Fairgrounds - Financial Analysis Total Attendance Days Low I Baseline I I High Visitors Total Visitors (1) 28,000 57,600 86,400 Estimated Hotel Room Nights (1) 1 8,300 Capital Costs Mid-Range Capital Costs (1) $ 10,000,000 $ 10,000,000 $ 10,000,000 Less: Estimated Fund #104 @ 12/31/20 (3) $ (2,925,549) $ (2,925,549) $ (2,925,549) Potential State Grant Award $ (3,000,000) $ (3,000,000) $ (3,000,000) Remaining capital cost to finance $ 4,074,451 $ 4,074,451 $ 4,074,451 LTGO bond payment $ 255,140 $ 255,140 $ 255,140 - 30-year bond @ 4.5%, issue costs @ 2% - 1.3% lodging tax may provide up to $213,000 annually for the payment Values for number of visitors, capital costs, operating revenues, operating expenses, estimated visitor spending in the City, and number of jobs created was taken directly from the CAI report pg. 61. However, the capital cost has been increased due to estimated inflation. (2) Not calculated. (3) December 31, 2020 fund balance is the amount currently estimated as of October 7, 2020. Fairgrounds - Financial Analysis, continued Baseline Allocation between Spokane County CoSV Total Analysis of Annual Activity Annual cash inflows - Operating revenues $ 460,800 $ - $ 460,800 - 1.3% COSV lodging tax $ - $ 213,000 $ 213,000 - Estimated increase in sales tax collections $ - $ 33,558 $ 33,558 $ 460,800 $ 246,558 $ 707,358 Annual cash outflows - Operating expenses ;' $ 445,000 $ - $ 445,000 - Bond payment $ - $ 255,140 $ 255,140 $ 445,000 $ 255,140 $ 700,140 Annual net cash inflow(outflow) $ 15,800 $ (8,582) $ 7,218 Analysis of Other Economic Impacts Estimated visitor spending in the City (1) _ $ 3,948,000 - Corresponding increase in sales tax $ 33,558 Values for number of visitors, capital costs, operating revenues, operating expenses, estimated visitor spending in the City, and number of jobs created was taken directly from the CAI report pg. 61. However, the capital cost has been increased due to estimated inflation. Spokane County Input Discussed project with County Commissioners All three Commissioners are favorable to the proposal Commissioner Kuney would like to add south area parking improvements Staff is currently working on a parking concept with Fairgrounds management Council consensus to move forward with the proposal as part of the 2021 Legislative Agenda Staff will work with Spokane County to further develop the project and partnership details Questions? _______ ____::::--,4„----------40. ___________ ,r: --ii � [ �X o CENTER II I. � ! I -_, ' ' ' ,BAN r II ill I "' I' . .-,-' , . . . . .,.,... , , L.I'll,W"::.111.1. r"11:7_0_1 _ ..=. :,,;,_ Fitt4 : L ii,....4.! „_ .. , ill. . __ ,:i_& +ram i 1.,, ,,i i.:.1,,..14141 ?t',...W'- i:P , U11 1- -_ - xai 1 :� CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 20, 2020 Department Director Approval: Check all that apply: ❑consent ❑old business ❑new business ❑public hearing ❑information ® admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Donation Recognition and Facility Naming Protocol. GOVERNING LEGISLATION: RCW 35.21.100; chapter 3.34 SVMC. PREVIOUS COUNCIL ACTION TAKEN: Administrative Report April 18, 2017; Ordinance 17-009 Acceptance of Donations adopted June 6, 2017. BACKGROUND: In 2017, Council adopted chapter 3.34 SVMC to provide a known process for the City to accept donations, in whatever form they may take. In many instances, donations may have conditions or additional costs that must be incurred in order to be able to use the donated item, which must be carefully considered when weighing whether to accept a donation. Chapter 3.34 SVMC has allowed the City to better manage donations made by generous individuals and businesses seeking to make Spokane Valley a more livable community. As staff has used chapter 3.34 SVMC,it became clear that the prior work was just the first step of what would have to be done. Staff looked at what other jurisdictions have adopted in terms of sponsorships and naming rights, and want to have a discussion with Council regarding whether to add language to the SVMC to cover these additional issues. Staff made proposed amendments to chapter 3.34 to deal with sponsorships, and is proposing a new chapter 3.33 relating to naming of City facilities. Staff is looking to have a discussion with Council on the draft code provisions attached to this RCA, and will take feedback to revise the drafts accordingly for further consideration by Council. Both documents outline the guidelines and processes the City would use for donation, sponsorship, or naming matters when they arise. OPTIONS: (1) Consensus to proceed to a first reading at a future Council meeting; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Discussion only. BUDGET/FINANCIAL IMPACTS: N/A STAFF CONTACT: Cary Driskell, City Attorney; Mike Stone, Parks and Recreation Director. ATTACHMENTS: Draft amended chapter 3.34 SVMC; draft new chapter 3.33 SVMC. Chapter 3.33.Naming of City Owned Property Sections 3.33.010 Purpose. 3.33.020 Scope. 3.33.030 Definitions. 3.33.040 Designation of Name by City Council. 3.33.050 Naming Criteria. 3.33.060 Naming of Ancillary Features. 3.33.010.Purpose. The purpose of this chapter is to establish a procedure for the City to use when naming or renaming a city-owned property. 3.33.020.Scope. The provisions of chapter 3.33 SVMC apply to all city-owned property,and ancillary features within the city limits. Streets are expressly excluded from this chapter and shall be named pursuant to chapter 22.135 SVMC. 3.33.030.Definitions. "Ancillary feature"means individual exterior or interior features and/or facility within a city-owned property including,but not limited to,meeting rooms,landscaped grounds,flower gardens,sculptures,picnic shelters,play lots,ball field,and other similar items. "City"means the City of Spokane Valley,a Washington municipal corporation. "City manager"means the city manager or designee(s). "City-owned property"means any real estate,facility,or building owned by the City,including parks and park facilities as defined in SVMC 6.05.010. For the purposes of this section,"city owned property"does not include streets or stormwater facilities. 3.33.040.Designation of Name by City Council. A.Designation of Name by City Council. The City Council shall have sole authority to designate the names of city- owned property,and any ancillary features,if it is determined that a name is appropriate. The City Council will make its selection only after receiving a written recommendation from the city manager. Such written recommendation shall state how the proposed names(s)meet the criteria in SVMC 3.33.050. The City Council shall provide an opportunity for public comment on the recommendation(s)before taking action. The naming or renaming of city-owned property or ancillary feature shall be memorialized through adoption of a resolution. The resolution shall state how the proposed name meets the criteria pursuant to SVMC 3.33.050. 3.33.050.Naming Criteria. A. The naming of city-owned property and ancillary features shall be made upon one or more of the following criteria: 1.Geographic or neighborhood location of the city-owned property or ancillary feature. 2.Historical or cultural significance. 3.Natural or geographical features surrounding the city-owned property or ancillary feature. 4.An individual who has made a significant land,building,or monetary contribution to the city for the building or property being named. Page 1 of 2 5.An individual who has contributed outstanding civic service to the city, state of Washington,or United States. B.If proposed name attributes to an individual,then the individual must be a deceased person for at least one year. This subsection does not apply to plaques created in recognition of donors. C.Consideration shall be given to any terms or conditions agreed to upon acceptance of a donation pursuant to chapter 3.34 SVMC,including but not limited to any conditions or stipulations regarding naming. D.The City shall attempt to avoid duplication or confusing similarity when adopting a name. 3.33.060.Naming of Ancillary Features. All portions of a city-owned property will have the same name as the entire city-owned property. However, ancillary features may be named separately provided the name does not detract from the intended identity of the city-owned property. Names of ancillary features are subject to the criteria pursuant to SVMC 3.33.050 and to the selection process pursuant to SVMC 3.33.040. Page 2 of 2 Chapter 3.34 ACCEPTANCE OF DONATIONS AND GIFTS;AUTHORIZING SPONSORSHIPS Sections: 3.34.010 Definitions. 3.34.020 Administration of donations. 3.34.030 Acceptance of donations. 3.34.040 Conflicts of interest. 3.34.050 Use. 3.34.060 Acknowledgement of Donors and Dedicatory Plaques. 3.34.070 Donation and Memorial Guide. 3.34.080 Sponsorships. 3.34.010 Definitions. "City"means the City of Spokane Valley,a Washington municipal corporation. "City manager"means the city manager or designee(s). "Donation"means any monetary or nonmonetary gift,grant,devise,or bequest to the City.A monetary donation includes cash or a check,money order,or any other negotiable instrument.A nonmonetary donation includes any real or personal property,including art. "Plaque"means a flat plate containing information that is either engraved or in bold relief that may be affixed to a park asset or displayed in a public place as a form of recognition. "Practical use"means a use of a nonmonetary donation to the City that balances how the City may use a donation, relative to any costs the City may incur to store,maintain,or use the nonmonetary donation.This concept of practical use is intended to be a balancing test of the totality of all known factors relating to a potential donation's usefulness to the City. "Sponsorship"means a financial or in-kind support from an individual or corporation for a specific service, program,facility,park,or event in return for certain benefits. "Sponsorship agreement"means the legal instrument that establishes the terms and conditions agreed upon by the parties. 3.34.020 Administration of donations. The city manager shall have the responsibility for the administration of all donations to the City. 3.34.030 Acceptance of donations. A. The city manager may accept or decline any donation and,pursuant to SVMC 3.34.050,carry out the terms or conditions of the donations subject to the following conditions: 1.The city manager may accept or decline,without city council action,monetary donations valued up to $200,000.The city manager may,at his/her discretion,seek input from the city council as to whether a donation should be accepted or not by the City. 2.The city manager may accept or decline any nonmonetary donations.In determining whether to accept the nonmonetary donation,the city manager shall consider the potential practical use the City could make of the property.The city manager may,at his/her discretion,seek input from the city council as to whether a donation should be accepted or not by the City when accepting the donation would require expenditure of City funds for storage,maintenance,upkeep,repair,or similar costs. B.The determination by the city manager to accept or decline any donation pursuant to Chapter 3.34 SVMC shall be final,and is not appealable.The city manager shall provide a written report to the city council within 30 days of receipt of any donation to the City,or the determination to decline a donation. Page 1 of 3 3.34.040 Conflicts of interest. The city manager shall not accept any donation which creates a conflict of interest,is given in return for financial favors,business with the City,or other City-business related benefit to donor,or which reasonably creates an appearance of impropriety.If the city manager has a question as to whether a donation creates a conflict of interest or may create an appearance of impropriety,the city manager shall consult with the office of the city attorney. 3.34.050 Use. Once a donation is accepted by the city manager,or by motion of the city council for monetary donations over $200,000,the donation shall become City property,and the City shall have sole discretion as to how the donation is to be utilized regardless of any terms or conditions imposed on the receipt of the donation.Notwithstanding the above,in the event a donor has indicated a desire that a donation be used for a particular purpose by the City,the City shall make reasonable efforts to utilize the donation in a manner consistent with the donor's intent. The City shall assume ownership and maintenance of the donated item. The City reserves the right to remove and/or relocate the donated item at all times. 3.34.060 Acknowledgement of Donors and Dedicatory Plaques. A.Acknowledgement of Donors.Upon request by a donor,the City shall deliver to donor a written confirmation that the City received the donation,which shall contain a statement that the donation is exclusively for public use.A written confirmation of a donation may include a statement identifying the City as the organization receiving the donation,the amount of a monetary donation,a description of the nonmonetary donation but not its fair market value,and a statement that no goods or services were provided by the City in return for the donation. B.Dedicatory Plaques. 1.Upon approval of the City,donors providing donations valued at$5,000 or greater may elect to provide a dedicatory plaque in recognition of the donation given to the City. Any plaque for this purpose is subject to the following conditions: a.The dedicatory plaque may not exceed 5"x 7"and may include a name,date,and dedication wording, such as"donated by","donated for","in recognition of'or"in memory of'. b.All plaque information will be entered on the Donation/Sponsorship Guide order form. The donor shall be required to compensate the City for all plaque related expenses prior to being ordered. The City shall have final authority on any content of the plaque. c.All plaque expenses shall be borne by the donor. The City shall assume ownership and maintenance of the plaque,but the City shall not assume plaque replacement costs,including any damage due to vandalism or theft. d.All plaques shall remain as a donated item during its useful life. e.The City reserves the right to remove and/or relocate the plaque at all times. 2.Any recognition shall not suggest in any way the endorsement of the donor's goods or services,or any proprietary interest of the donor. 3.The City shall have final authority regarding the placement of any dedicatory plaque. The City shall make its placement decision pursuant to the following: a.Any physical form of on-site recognition on city property shall not interfere with visitor use,routine recreation,park operations,or other public purpose. b.Plaques recognizing individuals donating to a specific park should be placed in a designated centralized location on the park premises. 3.34.070 Donation and Memorial Guide. The city manager shall periodically make available a Donation and Memorial Guide containing prices and approved items for memorials,and prices and ideas for public donations. Donations made pursuant to this section do not have to comply with 3.34.060(B)(1). Page 2 of 3 3.34.080 Sponsorships. The city manager may accept sponsorships for approved special events and programs recognized as fund-raising activities. The city manager shall create appropriate administrative policies and procedures regarding the acceptance of sponsorships for the City,including but not limited to requiring a sponsorship agreement for all accepted sponsorships,and creation of a sponsorship criteria and assessment checklist. The city manager shall periodically make available sponsorship opportunities. Any accepted sponsorship shall not suggest in any way an endorsement of the sponsor's goods,services,or proprietary interest of the donor. Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: October 20, 2020 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Parliamentary Processes GOVERNING LEGISLATION: Governance Manual; Roberts Rules of Order PREVIOUS COUNCIL ACTION TAKEN: Governance Manual last adopted July 14, 2020. BACKGROUND: As we maneuver through the numerous Council meetings with all the various items and scenarios, parliamentary procedure is a great device to assist in having an orderly meeting. Tonight I will go over some of the basics of some of the more prevalent motions that Councilmembers might entertain. But first, a little background. Parliamentary procedure is not synonymous with "Roberts Rules of Order" and there are several authorities used by various organizations and governments. Mr. Henry Robert himself felt that the assembly meets to transact business, and parliamentary law should be the servant and not the master of the assembly. Parliamentary procedure is important as it makes for a smoothly run meeting, it affords that all members have equal rights, that minority rights are protected, and it allows for free discussion and use of the simplest and most direct procedure All Councilmembers should feel comfortable making a motion, and sample motions for agenda items are included in the Councilmember's packet materials. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: Chris Bainbridge ATTACHMENTS: PowerPoint Ab Parliamentary Processes „.„ 1 Parliamentary Procedure—what is it? • A code of rules which contributes to more efficient meetings. The rules originated with English Parliament Protects the rights of the majority and the minority • Helps to facilitate decorum and fairness `��' � rr,odip wk .411.„" mr ! -410 - • Aids in havinga smooth flowingmeeting 2 Discussion topics : Motions Amending a Motion Closing Debate Withdrawing a Motion Point of Privilege '' Point of Order Recess 3 Motions B.C. MOTION SICKNESS A COMMON DISORDER r �- BROUGHT ON "' BY PARLIAMENTARY y ,,,, PROCEbURE The Motion • The motion is the way new business is brought to the floor for consideration Say "I move that " or "I move to . . . ." In order to avoid doubt as to what the motion is, please do not use the phrase 'so moved .' Most require a second — which simply means let's discuss the motion; if there is no second but discussion ensues, having a second is moot. 5 Progression of a motion • Item of business is announced • Motion is made Motion is seconded Debate the motion : Note that a Councilmember may not argue against their own motion, but may vote of against it. don't forget... 6 Amendment — used to change a motion, but never the intent of the motion . For example : If the motion is to approve the budget, an amendment would not be to move to amend the motion to disapprove the budget. Must be relevant to the motion at hand . Example : if the motion is to approve a bid for a particular construction project, an amended motion to include purchase a new city truck would not be relevant. Not all motions are subject to amendment. Some motions are not subject to debate and, thus, are not subject to amendment. For example, a motion to adjourn cannot be amended . three ways to amend a motion : strike out, add, or insert. The motion must be seconded and may be debated or amended . Discussion would be limited to the amendment. In order to avoid confusion, according to Roberts Rules only one amendment to an amendment can be considered at any one time. ir Motions and amendments must be voted on in the order they were made: the last amendment first. So a vote on a motion to amend a motion to amend must precede a vote on the motion to amend . And, a vote on the motion to amend the main motion must precede a vote on the main amended motion . Personally, I think that process described above is confusing, and encourage Council to only do one amendment at a time. 8 Call the question — or • close debate For lengthy discussions/debates, members may make a motion to call for the question — which also must be voted upon as it asks the assembly to stop debate and vote . A vote is taken and the result is announced by the chair. 9 Withdrawing a Motion Consent of the seconder is not needed Should be done with the approval of a majority of Councilmembers present Example : Mayor, I move to withdraw my motion . The Mayor asks if there is any objection, and if none, the motion is withdrawn . If there is objection, the Mayor will call fora vote. 10 • Questions of privilege deals with things unrelated on the agenda • Councilmember may interrupt a speaker States they have a point of privilege Mayor asks the Councilmember to state their point of privilege Issues include comfort of Councilmembers such as heat, AC, lighting, noise or to ask to be excused due to illness. Issue usually remedied immediately No second, and the Mayor rules 11 OF ORDER 6. Must be raised at the time the breach of the rules occurs • Can interrupt a speaker who has the floor • Does not need to be seconded Is not debatable — but the chair may ask the person to explain the point Is decided by the chair — no vote taken unless ruling is in doubt or appealed 12 EXAMPLE • Councilmember: I'd like to raise a Point of Order Mayor: please state your point of order tr • Councilmember: states his/her point Mayor: rules that either the 'point of order is well taken' or 'is not well taken' — briefly stating reasons. • If the Mayor agrees with the member, then the Mayor will enforce the rule. • If the Mayor disagrees, the Mayor moves on with the business • thand. 13 a . If the Mayor states he/she is in doubt about the point of order: 6. can submit it to the assembly for decision : Mayor: states he/she is in doubt on the point of order, and asks All those who consider the point well taken say aye — opposed no. The 's have it. iq b . Or if the decision is appealed, it must be done so immediately: needs two councilmembers • First Councilmember — I appeal from the decision of the Mayor • Second Councilmember — seconds the appeal ▪ Motion must be seconded, and is not debatable. • The Mayor then puts the question to Councilmembers whether to sustain the Mayor's ruling . Ayes are in favor of the Mayor's ruling; nays are opposed to the Mayor's ruling . Simple majority decides. The vote cannot be reconsidered . i5 . .; ir ... - 01.AYWORKS Ct.. Can be done either by a motion: ' "I move we recess for ten minutes." Can't interrupt a speaker who has the floor Must be seconded and is not debatable it Is amendable with respect to the length of the recess, with no debate permitted on such an amendment Majority vote Or by the Mayor: Example: Mayor states he is calling for a -minute recess, and that Council will reconvene at p.m. Upon return to the meeting, the Mayor states the meeting is now reconvene1d or called back to order. III #„, s 17 DRAFT ADVANCE AGENDA as of October 15,2020; 3:30 p.m. Please note this is a work in progress;items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Oct 27,2020,Formal Meeting Format,6:00 p.m. [due Tue Oct 201 Proclamation:National American Indian Heritage Month 1. Public Hearing#2-2021 Budget-Chelsie Taylor (15 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 20-013 Nonconforming Use CTA 2020-0003-Jenny Nickerson (15 mins) 4. Second Reading Ordinance 20-014 Street Vacation STV 2020-0001 -Connor Lange (10 minutes) 5.First Reading Ordinance 20-016 Declaring Substantial Need-Chelsie Taylor (10 minutes) 6.First Reading Ordinance 20-017 Property Tax Ordinance-Chelsie Taylor (10 minutes) 7.Motion Consideration: City Hall Holiday Closure-Mark Calhoun (5 minutes) 8.Admin Report: 2020 Budget Amendment-Chelsie Taylor (10 minutes) 9.Admin Report: Advance Agenda-Mayor Wick (5 minutes) 10. Info Only: (a)Dept.Monthly Reports,(b) Quarterly Report [*estimated meeting: 85 mins] Nov 3,2020, Study Session,6:00 p.m. fdue Tue Oct 271 ACTION ITEMS: 1. Public Hearing: To Consider Planned Final Action&Initiate Condemnation Proceedings(parcel 45021.5907)-B.Helbig 2. Public Hearing: To Consider Planned Final Action&Initiate Condemnation Proceedings(parcel 45021.5909)-B.Helbig 3.First Reading Ordinance 20-018 Re Donations&Facility Naming-Cary Driskell,Mike Stone (10 min) NON-ACTION ITEMS: 4. Western Dance Hall Amended Agreement-Mike Stone (10 minutes) 5.Advance Agenda-Mayor Wick (5 minutes) [*estimated meeting: -60 mins] Nov 10,2020,Formal Meeting Format,6:00 p.m. [due Tue Nov 31 1. Public Hearing: 2020 Budget Amendment-Chelsie Taylor (10 minutes) 2. Public Hearing: State Auditor's Audit of City IT Department-Chad Knodel (10 minutes) 3. Consent Agenda(claims,payroll,minutes) (5 minutes) 4. Second Reading Ordinance 20-016 Declaring Substantial Need-Chelsie Taylor (10 minutes) 5. Second Reading Ordinance 20-017 Property Tax-Chelsie Taylor (10 minutes) 6. Second Reading Ordinance 20-018 Re Donations&Facility Naming-Cary Driskell,Mike Stone (10 min) 7.First Reading Ordinance 2020 Budget Amendment-Chelsie Taylor (10 minutes) 8.First Reading Ordinance Adopting 2021 Budget-Chelsie Taylor (10 minutes) 9.First Reading Ordinance Amending Title 20 Subdivision Regulations-Connor Lange (10 minutes) 10.Admin Report: Advance Agenda-Mayor Wick (5 minutes) [*estimated meeting: 90 mins] Nov 17,2020,Study Session,6:00 p.m. fdue Tue Nov 101 ACTION ITEMS: 1.Motion Consideration: Approval of'21 St. Legislative Agenda-C.Driskell,J.Hohman,M. Calhoun(15 min) NON-ACTION ITEMS: 2.Advance Agenda-Mayor Wick (5 minutes) Nov 24,2020,Formal Meeting Format,6:00 p.m. [due Tue Nov 101 1. Public Hearing#3-2021 Budget-Chelsie Taylor (10 minutes) 2. Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance Amending Title 20 Subdivision Regulations-Connor Lange (10 minutes) 4.Admin Report: Code Text Amendment: Traffic Impact Fees-Adam Jackson (15 minutes) Draft Advance Agenda 10/16/2020 9:03:53 AM Page 1 of 2 5.Admin Report: LTAC Recommendations to Council—Chelsie Taylor (15 minutes) 6.Admin Report: 2021 Fee Resolution—Chelsie Taylor (15 minutes) 7.Admin Report: Advance Agenda—Mayor Wick (5 minutes) 8. Info Only: Department Monthly Reports [*estimated meeting: 75 mins] Dec 1,2020,Study Session, 6:00 p.m. - Cancelled due to Thanksgiving Holiday December 8,2020,Regular Meeting Format,6:00 p.m. [due Tue Dec 1] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance 2020 Budget Amendment—Chelsie Taylor (10 minutes) 3. Second Reading Ordinance Adopting 2021 Budget—Chelsie Taylor (10 minutes) 4.First Reading Ordinance Impact Fees—Adam Jackson (15 minutes) 5. Resolution for 2021 Fees (if changes are needed)—Chelsie Taylor (10 minutes) 6.Motion Consideration: Award Lodging Tax for 2021 —Chelsie Taylor (15 minutes) 7.Admin Report: Tourism Venues—John Hohman (15 minutes) 8.Admin Report: Advance Agenda—Mayor Wick (5 minutes) [*estimated meeting: 85 mins] Dec 15,2020, Study Session, 6:00 p.m. [due Tue Dec 81 ACTION ITEMS: 1. Second Reading Ordinance Impact Fees—Adam Jackson (10 minutes) NON-ACTION ITEMS: 2.Advance Agenda—Mayor Wick (5 minutes) December 22,2020,Regular Meeting Format, 6:00 p.m. [due Tue Dec 15] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Advance Agenda—Mayor Wick (5 minutes) Dec 29,2020, Study Session,6:00 p.m. [due Tue Dec 221 1.Advance Agenda—Mayor Wick (5 minutes) 2. Info Only: Department Monthly Reports Jan 5,2021, Study Session,6:00 p.m. [due Tue Dec 291 ACTION ITEMS: 1.Mayoral Appointments: Councilmembers to committees—Mayor Wick (15 minutes) 2.Mayoral Appointments: Planning Commissioners—Mayor Wick (10 minutes) 3.Mayoral Appointments: Lodging Tax Advisory Committee—Mayor Wick (10 minutes) NON-ACTION ITEMS: 4.Advance Agenda—Mayor Wick (5 minutes) *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities PFD Presentation Arts Council Sculpture Presentations SPEC Report/Update Artwork&Metal Boxes STA(2021) Comcast Cable Franchise St.Illumination(owners,cost,location) Core Beliefs Resolution St. O&M Pavement Preservation Fee Resolution Cost of Service Analysis Vehicle Wgt Infrastructure Impact Flashing Beacons/School Signage Water Districts&Green Space Health District Stats Way Finding Signs Horse Arena Master Plan Mirabeau Park Forestry Mgmt. Park Lighting Draft Advance Agenda 10/16/2020 9:03:53 AM Page 2 of 2