Loading...
2020, 11-03 Study SessionAGENDA SPOKANE VALLEY CITY COUNCIL STUDY SESSION FORMAT Meeting Held via ZOOM Tuesday, November 3, 2020 6:00 p.m. CITY HALL COUNCIL CHAMBERS 10210 E Sprague Avenue (Please Silence Your Cell Phones During the Meeting) NOTE: In response to Governor Inslee's March 24, 2020 Proclamation concerning the COVID-19 Emergency, which waives and suspends the requirement to hold in -person meetings and provides options for the public to attend remotely, physical public attendance at Spokane Valley Council meetings are suspended until the Governor's order has been rescinded or amended. Therefore, until further notice, a live feed of the meeting will be available on our website and on Comcast channel 14. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity," will be accepted via the following links, and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • NEW: Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA ACTION ITEMS: 1. Public Hearing: Consider Planned Final Action and Initiate Condemnation Proceedings (45021.5907) — Bill Helbig [public comment opportunity] 2. First Reading Ordinance 20-019 Final Action for Condemnation, parcel 45021.5907 — Bill Helbig [no public comment opportunity] 3. Public Hearing: Consider Planned Final Action and Initiate Condemnation Proceedings (45021.5909) — Bill Helbig [public comment opportunity] 4. First Reading Ordinance 20-020 Final Action for Condemnation, parcel45021.5909 — Bill Helbig [no public comment opportunity] 5. First Reading Ordinance 20-018 Donations — Mike Stone, Carly Johnson, Cary Driskell [public comment opportunity] 6. First Reading Ordinance 20-021 Facility Naming — Mike Stone, Carly Johnson, Cary Driskell [public comment opportunity] 7. Mayoral Appointment: SRTC Task Force Regarding Tribal Membership Inclusion — Mayor Wick [public comment opportunity] NON -ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 8. James "JJ" Johnson 9. Mike Stone Update on Human Rights Task Force Discussion/Information Western Dance Hall Amended Discussion/Information Agreement Study Session Agenda, November 3, 2020 10. Cary Driskell 11. Mayor Wick Proposed Amendments to TPA (Tourism Promotion Area) Interlocal Agreement Discussion/Information Advance Agenda Discussion/Information 12. Information Only (will not be reported or discussed): Finance Department Monthly Report 13. Mayor Wick Council Comments Discussion/Information 14. Mark Calhoun City Manager Comments Discussion/Information ADJOURN Study Session Agenda, November 3, 2020 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing: Sullivan -Wellesley Intersection Improvement Project Land Acquisition for Parcel 45021.5907, owned by FNF Investments, LLC GOVERNING LEGISLATION: Revised Code of Washington (RCW) 8.12.005; RCW 8.12.040; RCW 8.25.290 PREVIOUS COUNCIL ACTION TAKEN: • 3/10/2015: Admin report on CMAQ call for projects • 4/14/2015: Motion Consideration on CMAQ call for projects • 4/28/2015: Info Report on Six -Year Transportation Improvement Program (TIP) • 6/23/2015: Council passed Resolution 15-005, Adoption of 2016 — 2021 Six Year TIP • 5/23/2017: Council passed Resolution 17-011, adopting the 2018-2023 Six Year TIP, which included this project. • 6/5/2018: Admin report discussing the project. • 7/3/2018: Motion approved by Council to advance design of the project with a signal • 2/18/2020: Admin report providing a project update BACKGROUND: In 2015, HDR Engineering, Inc. completed a Sullivan Road Corridor Study for the City of Spokane Valley. The study identified the intersection of Sullivan and Wellesley as functioning poorly. The intersection is currently operating with a Level of Service of F, causing delays to motorists. In 2015, the City submitted a grant application and was awarded a Congestion Mitigation & Air Quality (CMAQ) grant to upgrade the intersection based on current traffic volumes and demands. Construction for the project is currently programed for 2022 with the Spokane Regional Transportation Council (SRTC). Spokane County has been working on the Bigelow Gulch Corridor (Bigelow) Project for several years. Phase 6 of the Bigelow Project will connect Bigelow Gulch to the Sullivan and Wellesley intersection, significantly increasing the traffic volumes at the intersection, requiring capacity increases beyond the interim improvements identified in the 2015 study. The Bigelow Project is currently scheduled to begin construction in 2021. Spokane County contributed $99,625 to the Sullivan -Wellesley Intersection Project with the intent to purchase enough right-of-way (ROW) to accommodate the intersection improvements that will be triggered with the Bigelow Project. The City has been closely coordinating with Spokane County. The current plan is to construct the full buildout intersection improvements at the same time as the Bigelow Project in 2021, to minimize disruption to the public. There is potential for the County to become the lead agency to construct the intersection improvements in conjunction with their Bigelow Gulch Corridor Project. For this to be a viable option, the City must finish the right-of-way acquisition by early winter. The following major milestones that are currently ongoing, or have been completed, include: • Environmental approval — June 2019 • ROW Phase Authorization — July 2019 • ROW Negotiations Began — August 2019 • 90 percent plans developed — September 2020 In August 2019, the City's ROW consultant, Epic Land Solutions, began negotiations with property owners to acquire the necessary ROW for the project. In total, there are eight parcels that are affected by ROW or easement acquisition needs. Three parcels are owned by East Valley School District. Spokane County is negotiating the right-of-way for these parcels as part of the Bigelow Gulch, Phase 6 Project. The attached graphic shows the 5 properties that are part of the City's ROW phase. Negotiations and acquisitions are occurring, or have occurred, with the majority of the property owners. However, two parcels were sold in March of 2020 before the City could reach agreement with the property owner. The new property owners received offers from the City and met with staff on -site. The property owners have become unresponsive and have not provided a counter offer or response to the ROW consultant. In the event that the City cannot complete ROW negotiations, Title 8 RCW authorizes the City to initiate condemnation proceedings and acquire the property through its eminent domain authority. Eminent domain requires that the City pay property owners just compensation for the property that is condemned. This public hearing was advertised in the Spokesman Review, Spokane Valley Herald and Exchange on October 16th and October 23rd. In addition, regular and certified letters were sent to the property owners. The goal of this hearing is to receive public input prior to adopting an ordinance to move forward with condemnation. OPTIONS: Receive public input prior to moving forward with a condemnation ordinance for Parcel 45021.5907, regarding the land required for the Sullivan/Wellesley Intersection Improvement Project. RECOMMENDED ACTION OR MOTION: No action is requested as the purpose of this public hearing is to gain input from the public in regard to condemnation proceeds for parcel 45021.5907. BUDGET/FINANCIAL IMPACTS: Right-of-way acquisition will be funded from the project. STAFF CONTACT: Bill Helbig, PE, City Engineer, Cary Driskell, City Attorney ATTACHMENTS: Right -of -Way Acquisition Graphic LOCATION: P:\PUBLIC WORKS\CAPITAL PROJECTS\STREET PROJECTS \0249-SULLIVAN AND WELLESLEY INTERSECTION IMPROVEMENTS1DRAWINGSIEXHIBITS10249-ROW EXHIBIT -10-22-20.DWG. SAVED: 10/22/2020 2:26 PM BY: RBU Know what's below Call before you dig. J LEGEND M2� PL RW 4 tPA WELLESLEY RW ROBERT W.C. MAU AND GRETCHEN A. MAU REVOCABLE LIVING TRUST 45021.5906 FNF INVESTMENTS, LLC 45021.5907 FNF INVESTMENTS, LLC AND KEATON FLANIGAN 45021.5909 WIILIAM F. KORFHAGE AND SIN OK KORFHAGE 45021.5910 ROW ACQUIRED AND RECORDED ROW NEGOTIATED AND PENDING FINAL DOCUMENTS ROW REQUIRING CONDEMNATION ORDINANCE TO MOVE FORWARD RW RW CORP. OF THE PRESIDING BISHOP OF THE CHURCH OF JESUS r- CHRIST LATTER DAY SAINTS 45012.9054 APPX—PL - MI OF SULLIVAN / WELLESLEY ne Valle PROJECT NO. 0249 SCALE: 1" = 100' YN DRAWN BY: RPB 10/22/20 CHECKED BY: EKA 10/22/20 ROW EXHIBIT CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading of Proposed Ordinance 20-019: Sullivan -Wellesley Intersection Improvement Project Land Acquisition for Parcel 45021.5907 GOVERNING LEGISLATION: Revised Code of Washington (RCW) 8.12.005; RCW 8.12.040; RCW 8.25.290 PREVIOUS COUNCIL ACTION TAKEN: • 3/10/2015: Admin report on CMAQ call for projects • 4/14/2015: Motion Consideration on CMAQ call for projects • 4/28/2015: Info Report on Six -Year Transportation Improvement Program (TIP) • 6/23/2015: Council passed Resolution 15-005, Adoption of 2016 — 2021 Six Year TIP • 5/23/2017: Council passed Resolution 17-011, adopting the 2018-2023 Six Year TIP, which included this project. • 6/5/2018: Admin report discussing the project. • 7/3/2018: Motion approved by Council to advance design of the project with a signal • 2/18/2020: Admin report providing a project update BACKGROUND: In 2015, HDR Engineering, Inc. completed a Sullivan Road Corridor Study for the City of Spokane Valley. The study identified the intersection of Sullivan and Wellesley as functioning poorly. The intersection is currently operating with a Level of Service of F, causing delays to motorists. In 2015, the City submitted a grant application and was awarded a Congestion Mitigation & Air Quality (CMAQ) grant to upgrade the intersection based on current traffic volumes and demands. Construction for the project is currently programed for 2022 with the Spokane Regional Transportation Council (SRTC). Spokane County has been working on the Bigelow Gulch Corridor (Bigelow) Project for several years. Phase 6 of the Bigelow Project will connect Bigelow Gulch to the Sullivan and Wellesley intersection, significantly increasing the traffic volumes at the intersection, requiring capacity increases beyond the interim improvements identified in the 2015 study. The Bigelow Project is currently scheduled to begin construction in 2021. Spokane County contributed $99,625 to the Sullivan -Wellesley Intersection Project with the intent to purchase enough right-of-way (ROW) to accommodate the intersection improvements that will be triggered with the Bigelow Project. The City has been closely coordinating with Spokane County. The current plan is to construct the full buildout intersection improvements at the same time as the Bigelow Project in 2021, to minimize disruption to the public. There is potential for the County to become the lead agency to construct the intersection improvements in conjunction with their Bigelow Gulch Corridor Project. For this to be a viable option, the City must finish the right-of-way acquisition by early winter. The following major milestones that are currently ongoing, or have been completed, include: • Environmental approval — June 2019 • ROW Phase Authorization — July 2019 • ROW Negotiations Began — August 2019 • 90 percent plans developed — September 2020 In August 2019, the City's ROW consultant, Epic Land Solutions, began negotiations with property owners to acquire the necessary ROW for the project. In total, there are eight parcels that are affected by ROW or easement acquisition needs. Three parcels are owned by East Valley School District. Spokane County is negotiating the right of way for these parcels as part of the Bigelow Gulch, Phase 6 Project. The attached graphic shows the 5 properties that are part of the City's ROW phase. Negotiations and acquisitions are occurring, or have occurred, with the majority of the property owners. However, two parcels were sold in March of 2020 before the City could reach agreement with the property owner. The new property owners received offers from the City and met with staff on -site. The property owners have become unresponsive and have not provided a counter offer or response to the ROW Consultant. In the event that the City cannot complete ROW negotiations, Title 8 RCW authorizes the City to initiate condemnation proceedings and acquire the property through eminent domain. Eminent domain requires that the City pay property owners just compensation for the property that is condemned. RCW 8.12.040 requires that the City take its final action indicating its desire to condemn land through an ordinance. Proposed Ordinance No. 20-019 is the City's necessary "final action" ordinance. It identifies the City Council's desire to initiate condemnation proceedings for the parcel specifically identified. Upon passage, the City will continue to attempt to reach a mutually agreeable result with the property owners through negotiations. However, if negotiations are not successful, City staff will then, pursuant to the directive in Ordinance No. 20-019, initiate condemnation litigation in Superior Court to acquire the necessary property for the project. Condemnation proceedings, should they become necessary, will follow all applicable laws for condemning, appropriating, and taking for public use the required ROW, including making the necessary just compensation to the owners. Further, during the condemnation proceedings, the owners will have ample opportunity to provide their rationale on what they believe is a fair compensation for the real property. Given the history of this project and the prior number of discussions, as well as the status of negotiations, City Council may wish to suspend the rules and adopt this ordinance without conducting a second reading. OPTIONS: 1. Move to advance Ordinance No. 20-019 to a second reading with or without amendments for consideration at a later date; or 2. Move to suspend the rules, and adopt Ordinance No. 20-019 in one reading at tonight's meeting. RECOMMENDED ACTION OR MOTION: 1. I move to advance Ordinance No. 20-019 to a second reading at the November 10, 2020 Council meeting; or 2. I move to suspend the rules and adopt Ordinance No. 20-019 on one reading, related to land acquisition for the Sullivan -Wellesley Intersection Improvement Project. BUDGET/FINANCIAL IMPACTS: Right-of-way acquisition will be funded from the project. STAFF CONTACT: Bill Helbig, PE, City Engineer, Cary Driskell, City Attorney ATTACHMENTS: Proposed Ordinance No. 20-019 Right -of -Way Acquisition Graphic DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 20-019 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AUTHORIZING AND PROVIDING FOR THE ACQUISITION OF LAND AND REAL PROPERTY INTERESTS FOR THE PURPOSE OF CONSTRUCTION AND IMPLEMENTATION OF THE SULLIVAN/WELLESLEY PROJECT; PROVIDING FOR CONDEMNATION AND TAKING OF LAND AND REAL PROPERTY INTERESTS NECESSARY THEREFOR; PROVIDING FOR THE COSTS OF SAID PROPERTY ACQUISITION; DIRECTING THE INITIATION OF APPROPRIATE PROCEEDINGS IN THE MANNER PROVIDED BY LAW FOR SAID CONDEMNATION; PROVIDING FOR SEVERABILITY; ESTABLISHING AN EFFECTIVE DATE; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley, Washington is a municipal subdivision and code city of the State of Washington, duly organized and existing under and by virtue of the Constitution and the laws of the State of Washington; and WHEREAS, pursuant to the provisions of chapter 8.12 RCW, the City is authorized and empowered to condemn land and property within the city for public use and the City Council is authorized to deem such acquisition necessary for City purposes; and WHEREAS, pursuant to RCW 35.22.280(6) the City Council is authorized to acquire land for city purposes by condemnation and exercise the right of eminent domain, and to perform all acts necessary and proper for the administration of city roads; and WHEREAS, Spokane County had identified intersection improvements for the Sullivan Road and Wellesley Avenue intersection, including signalization and reconfiguration (the "Sullivan/Wellesley Project") as an extension of Spokane County's Bigelow Gulch/Forker Road Urban Connector project; and WHEREAS, the current plan of the Spokane Regional Transportation Council, known as Horizon 2040, identifies the Sullivan/Wellesley Project as regionally significant; and WHEREAS, the City is in the process of improving, upgrading, and reconstructing the Sullivan and Wellesley intersection. The Sullivan/Wellesley Project will improve the intersection, including a signalized intersection with appropriate traffic control devices, sidewalks and a shared -use path, along with new landscaping and irrigation; and WHEREAS, the goal of the Sullivan/Wellesley Project is to improve the City's road system to better serve the public health, safety, and welfare, and to provide safety benefits for both motorized and non -motorized traveling public; and WHEREAS, the Sullivan/Wellesley Project meets the goals set forth in the City's Six -Year Transportation Improvement Program, which identifies this project of both local and regional significance that benefits the transportation system and promotes public safety and efficient vehicle movement; and WHEREAS, the Sullivan/Wellesley Project was part of the Bigelow Gulch Environmental Assessment that was performed to analyze the various options (including doing nothing) and determine the potential impact to the environment; and Ordinance 20-019 Sullivan/Wellesley Project Page 1 of 3 DRAFT WHEREAS, the Sullivan/Wellesley Project was identified as requiring improvements in the Sullivan Road Corridor Advanced Study completed in 2015 and the Addendum completed in 2020. This Assessment reviewed traffic loading and the capacity of the existing roadway level of service and determined the Sullivan/ Wellesley intersection has a low level of service; and WHEREAS, the above -stated actions of the City Council were, and are, consistent with state law and with the City's Comprehensive Plan; and WHEREAS, the City Council has found that the public health, safety, necessity, and convenience demand that the project be undertaken at this time and that in order to carry out the project, it is necessary at this time for the City to acquire land and real property interests described herein; and WHEREAS, the City Council finds and declares it necessary and in the best interest of the public that land and real property interests described herein be condemned, appropriated, and taken for public use, subject to the making or paying of just compensation to the owners thereof in the manner provided by law; and WHEREAS, the owner of record of Spokane County Assessor Parcel Number 45021.5907, as indicated on the tax rolls of the Spokane County Assessor, is FNF INVESTMENTS, LLC, having an address, as set forth in the tax rolls, of 2318 SOUTH PARK DRIVE, SPOKANE, WA 99203-1934. The owner of record has at this time refused to sell the identified portions of Assessor Parcel Number 45021.5907 in conjunction with the terms offered by the City; and WHEREAS, notice of the planned final action set forth herein was duly provided pursuant to RCW 8.12.005 and RCW 8.25.290. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Public Use and Necessity. The certain land and real property interests within the City of Spokane Valley, specifically in the vicinity of the Sullivan Road/Wellesley Avenue intersection, in the City of Spokane Valley, and further described in the attached Exhibit 1 (subsequently referred to collectively as the "property"), are necessary for construction of the Sullivan/Wellesley Project, namely portions of Spokane County Assessor Parcel No. 45021.5907. The City finds that construction of the Project is a public use, specifically including: 1) the addition of a signalized intersection with appropriate traffic control devices, 2) sidewalk and ADA accessible improvements, and a shared -use path, and 3) new landscaping and irrigation improvements. The City Council specifically finds that construction of the Project is necessary and in the best interest of the citizens of the City. Section 2. Funding. The Project, including the cost and expense of acquiring the property, will be paid from federal funding through the US Department of Transportation's Federal Highways "Congestion Mitigation and Air Quality"(CMAQ) Improvement Program Grant Money, the allocation of funds directly from the City and Spokane County, and from other monies applicable thereto or that the City or Spokane County may obtain. The City Manager or his designees are hereby authorized to continue negotiations with and make offers to the owners of the property for the purposes of making or paying just compensation and to approve the payment of just compensation as negotiated with said owners or as ordered by the Court. Section 3. Eminent Domain. In the absence of negotiated purchases with the owners of the property, the City Manager and/or his designees are hereby authorized to commence condemnation proceedings for the property, pursuant to law, to determine and make or pay just compensation, and to take Ordinance 20-019 Sullivan/Wellesley Project Page 2 of 3 DRAFT such other steps as may be necessary to complete acquisition of the property. In so doing, the City Manager and/or his designees are authorized to adjust the extent of the property and property interests taken or acquired to facilitate implementation of this Ordinance, provided that such adjustment shall not be inconsistent with the Project, including but not limited to addition, deletion, or changes to the character of the acquisition which may be found necessary for the completion of the Project, are negotiated with the property owner, or are deemed necessary for City purposes. Nothing in this Ordinance limits the City in its identification and acquisition of property and property rights necessary for these purposes. The City reserves the right to acquire other or different property in support of the Project, as the same exists or may in the future be revised. The City Manager and/or his designees are further authorized to approve and enter into any and all such agreements, stipulations, and orders necessary to carry out the provisions of this Ordinance. Section 4. Rejection of Offer. The Council has been advised that an offer of $6,300.00 is determined to be the fair value to be paid to the owner(s) of said property and/or land for City purposes, and said amount has been offered to the owner of the above -described property and/or land for public purposes, and said owner has manifested rejection of this offer. Section 5. Severability. If any section, sentence, clause, or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of November 2020. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 20-019 Sullivan/Wellesley Project Page 3 of 3 LOCATION: P:\PUBLIC WORKS\CAPITAL PROJECTS\STREET PROJECTS \0249-SULLIVAN AND WELLESLEY INTERSECTION IMPROVEMENTS1DRAWINGSIEXHIBITS10249-ROW EXHIBIT -10-22-20.DWG. SAVED: 10/22/2020 2:26 PM BY: RBU Know what's below Call before you dig. J LEGEND M2� PL RW 4 tPA WELLESLEY RW ROBERT W.C. MAU AND GRETCHEN A. MAU REVOCABLE LIVING TRUST 45021.5906 FNF INVESTMENTS, LLC 45021.5907 FNF INVESTMENTS, LLC AND KEATON FLANIGAN 45021.5909 WIILIAM F. KORFHAGE AND SIN OK KORFHAGE 45021.5910 ROW ACQUIRED AND RECORDED ROW NEGOTIATED AND PENDING FINAL DOCUMENTS ROW REQUIRING CONDEMNATION ORDINANCE TO MOVE FORWARD RW RW CORP. OF THE PRESIDING BISHOP OF THE CHURCH OF JESUS r- CHRIST LATTER DAY SAINTS 45012.9054 APPX—PL - MI OF SULLIVAN / WELLESLEY ne Valle PROJECT NO. 0249 SCALE: 1" = 100' YN DRAWN BY: RPB 10/22/20 CHECKED BY: EKA 10/22/20 ROW EXHIBIT CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing: Sullivan -Wellesley Intersection Improvement Project Land Acquisition for Parcel 45021.5909, owned by FNF Investments, LLC & Keaton Flanigan GOVERNING LEGISLATION: Revised Code of Washington (RCW) 8.12.005; RCW 8.12.040; RCW 8.25.290 PREVIOUS COUNCIL ACTION TAKEN: • 3/10/2015: Admin report on CMAQ call for projects • 4/14/2015: Motion Consideration on CMAQ call for projects • 4/28/2015: Info Report on Six -Year Transportation Improvement Program (TIP) • 6/23/2015: Council passed Resolution 15-005, Adoption of 2016 — 2021 Six Year TIP • 5/23/2017: Council passed Resolution 17-011, adopting the 2018-2023 Six Year TIP, which included this project. • 6/5/2018: Admin report discussing the project. • 7/3/2018: Motion approved by Council to advance design of the project with a signal • 2/18/20120: Admin report providing a project update BACKGROUND: In 2015, HDR Engineering, Inc. completed a Sullivan Road Corridor Study for the City of Spokane Valley. The study identified the intersection of Sullivan and Wellesley as functioning poorly. The intersection is currently operating with a Level of Service of F, causing delays to motorists. In 2015, the City submitted a grant application and was awarded a Congestion Mitigation & Air Quality (CMAQ) grant to upgrade the intersection based on current traffic volumes and demands. Construction for the project is currently programed for 2022 with the Spokane Regional Transportation Council (SRTC). Spokane County has been working on the Bigelow Gulch Corridor (Bigelow) Project for several years. Phase 6 of the Bigelow Project will connect Bigelow Gulch to the Sullivan and Wellesley intersection, significantly increasing the traffic volumes at the intersection, requiring capacity increases beyond the interim improvements identified in the 2015 study. The Bigelow Project is currently scheduled to begin construction in 2021. Spokane County contributed $99,625 to the Sullivan -Wellesley Intersection Project with the intent to purchase enough right-of-way (ROW) to accommodate the intersection improvements that will be triggered with the Bigelow Project. The City has been closely coordinating with Spokane County. The current plan is to construct the full buildout intersection improvements at the same time as the Bigelow Project in 2021, to minimize disruption to the public. There is potential for the County to become the lead agency to construct the intersection improvements in conjunction with their Bigelow Gulch Corridor Project. For this to be a viable option, the City must finish the right-of-way acquisition by early winter. The following major milestones that are currently ongoing, or have been completed, include: • Environmental approval — June 2019 • ROW Phase Authorization — July 2019 • ROW Negotiations Began — August 2019 • 90 percent plans developed — September 2020 In August 2019, the City's ROW consultant, Epic Land Solutions, began negotiations with property owners to acquire the necessary ROW for the project. In total, there are eight parcels that are affected by ROW or easement acquisition needs. Three parcels are owned by East Valley School District. Spokane County is negotiating the right of way for these parcels as part of the Bigelow Gulch, Phase 6 Project. The attached graphic shows the 5 properties that are part of the City's ROW phase. Negotiations and acquisitions are occurring, or have occurred, with the majority of the property owners. However, two parcels were sold in March of 2020 before the City could reach agreement with the property owner. The new property owners received offers from the City and met with staff onsite. The property owners have become unresponsive and have not provided a counter offer or response to the ROW consultant. In the event that the City cannot complete ROW negotiations, Title 8 RCW authorizes the City to initiate condemnation proceedings and acquire the property through its eminent domain authority. Eminent domain requires that the City pay property owners just compensation for the property that is condemned. This public hearing was advertised in the Spokesman Review, Spokane Valley Herald and Exchange on October 16th and October 23rd. In addition, regular and certified letters were sent to the property owners. The goal of this public hearing is to receive public input prior to adopting an ordinance to move forward with condemnation. OPTIONS: Receive public input prior to moving forward with a condemnation ordinance for Parcel 45021.5909, regarding the land required for the Sullivan/Wellesley Intersection Improvement Project. RECOMMENDED ACTION OR MOTION: No action is requested as the purpose of this public hearing is to gain input from the public in regard to condemnation proceeds for parcel 45021.5909. BUDGET/FINANCIAL IMPACTS: Right-of-way acquisition will be funded from the project. STAFF CONTACT: Bill Helbig, PE, City Engineer, Cary Driskell, City Attorney ATTACHMENTS: Right -of -Way Acquisition Graphic LOCATION: P:\PUBLIC WORKS\CAPITAL PROJECTS\STREET PROJECTS \0249-SULLIVAN AND WELLESLEY INTERSECTION IMPROVEMENTS1DRAWINGSIEXHIBITS10249-ROW EXHIBIT -10-22-20.DWG. SAVED: 10/22/2020 2:26 PM BY: RBU Know what's below Call before you dig. J LEGEND M2� PL RW 4 tPA WELLESLEY RW ROBERT W.C. MAU AND GRETCHEN A. MAU REVOCABLE LIVING TRUST 45021.5906 FNF INVESTMENTS, LLC 45021.5907 FNF INVESTMENTS, LLC AND KEATON FLANIGAN 45021.5909 WIILIAM F. KORFHAGE AND SIN OK KORFHAGE 45021.5910 ROW ACQUIRED AND RECORDED ROW NEGOTIATED AND PENDING FINAL DOCUMENTS ROW REQUIRING CONDEMNATION ORDINANCE TO MOVE FORWARD RW RW CORP. OF THE PRESIDING BISHOP OF THE CHURCH OF JESUS r- CHRIST LATTER DAY SAINTS 45012.9054 APPX—PL - MI OF SULLIVAN / WELLESLEY ne Valle PROJECT NO. 0249 SCALE: 1" = 100' YN DRAWN BY: RPB 10/22/20 CHECKED BY: EKA 10/22/20 ROW EXHIBIT CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading of Proposed Ordinance 20-020: Sullivan -Wellesley Intersection Improvement Project Land Acquisition for Parcel 45021.5909 GOVERNING LEGISLATION: Revised Code of Washington (RCW) 8.12.005; RCW 8.12.040; RCW 8.25.290 PREVIOUS COUNCIL ACTION TAKEN: • 3/10/2015: Admin report on CMAQ call for projects • 4/14/2015: Motion Consideration on CMAQ call for projects • 4/28/2015: Info Report on Six -Year Transportation Improvement Program (TIP) • 6/23/2015: Council passed Resolution 15-005, Adoption of 2016 — 2021 Six Year TIP • 5/23/2017: Council passed Resolution 17-011, adopting the 2018-2023 Six Year TIP, which included this project. • 6/5/2018: Admin report discussing the project. • 7/3/2018: Motion approved by Council to advance design of the project with a signal • 2/18/20120: Admin report providing a project update BACKGROUND: In 2015, HDR Engineering, Inc. completed a Sullivan Road Corridor Study for the City of Spokane Valley. The study identified the intersection of Sullivan and Wellesley as functioning poorly. The intersection is currently operating with a Level of Service of F, causing delays to motorists. In 2015, the City submitted a grant application and was awarded a Congestion Mitigation & Air Quality (CMAQ) grant to upgrade the intersection based on current traffic volumes and demands. Construction for the project is currently programed for 2022 with the Spokane Regional Transportation Council (SRTC). Spokane County has been working on the Bigelow Gulch Corridor (Bigelow) Project for several years. Phase 6 of the Bigelow Project will connect Bigelow Gulch to the Sullivan and Wellesley intersection, significantly increasing the traffic volumes at the intersection, requiring capacity increases beyond the interim improvements identified in the 2015 study. The Bigelow Project is currently scheduled to begin construction in 2021. Spokane County contributed $99,625 to the Sullivan -Wellesley Intersection Project with the intent to purchase enough right-of-way (ROW) to accommodate the intersection improvements that will be triggered with the Bigelow Project. The City has been closely coordinating with Spokane County. The current plan is to construct the full buildout intersection improvements at the same time as the Bigelow Project in 2021, to minimize disruption to the public. There is potential for the County to become the lead agency to construct the intersection improvements in conjunction with their Bigelow Gulch Corridor Project. For this to be a viable option, the City must finish the right-of-way acquisition by early winter. The following major milestones that are currently ongoing, or have been completed, include: • Environmental approval — June 2019 • ROW Phase Authorization — July 2019 • ROW Negotiations Began — August 2019 • 90 percent plans developed — September 2020 In August 2019, the City's ROW consultant, Epic Land Solutions, began negotiations with property owners to acquire the necessary ROW for the project. In total, there are 8 parcels that are affected by ROW or easement acquisition needs. Three parcels are owned by East Valley School District. Spokane County is negotiating the right of way for these parcels as part of the Bigelow Gulch, Phase 6 Project. The attached graphic shows the 5 properties that are part of the City's ROW phase. Negotiations and acquisitions are occurring, or have occurred, with the majority of the property owners. However, two parcels were sold in March of 2020 before the City could reach agreement with the property owner. The new property owners received offers from the City and met with staff on -site. The property owners have become unresponsive and have not provided a counter offer or response to the ROW consultant. In the event that the City cannot complete ROW negotiations, Title 8 RCW authorizes the City to initiate condemnation proceedings and acquire the property through its eminent domain authority. Eminent domain requires that the City pay property owners just compensation for the property that is condemned. The City and its consultants have identified two parcels where condemnation may be necessary. RCW 8.12.040 requires that the City take its final action indicating its desire to condemn land through an ordinance. Proposed Ordinance No. 20-020 is the City's necessary "final action" ordinance. It identifies the City Council's desire to initiate condemnation proceedings for the parcel specifically identified. Upon passage, the City will continue to attempt to reach a mutually agreeable result with the property owners through negotiations. However, if negotiations are not successful, City staff will then, pursuant to the directive in Ordinance No. 20-020, initiate condemnation litigation in Superior Court to acquire the necessary property for the project. Condemnation proceedings, should they become necessary, will follow all applicable laws for condemning, appropriating, and taking for public use the required ROW, including making the necessary just compensation to the owners. Further, during the condemnation proceedings, the owners will have ample opportunity to provide their rationale on what they believe is a fair compensation for the real property. Given the history of this project and the prior number of discussions, as well as the status of negotiations, City Council may wish to suspend the rules and adopt this ordinance without conducting a second reading. OPTIONS: 1. Move to advance Ordinance No. 20-020 to a second reading with or without amendments for consideration at a later date; or 2. Move to suspend the rules, and adopt Ordinance No. 20-020 in one reading at tonight's meeting. RECOMMENDED ACTION OR MOTION: 1. I move to advance Ordinance No. 20-020 to a second reading at the November 10, 2020 Council meeting; or 2. I move to suspend the rules and adopt Ordinance No. 20-020 on one reading, related to land acquisition for the Sullivan -Wellesley Intersection Improvement Project. BUDGET/FINANCIAL IMPACTS: Right-of-way acquisition will be funded from the project. STAFF CONTACT: Bill Helbig, PE, City Engineer, Cary Driskell, City Attorney ATTACHMENTS: Proposed Ordinance No. 20-020 Right -of -Way Acquisition Graphic DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 20-020 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AUTHORIZING AND PROVIDING FOR THE ACQUISITION OF LAND AND REAL PROPERTY INTERESTS FOR THE PURPOSE OF CONSTRUCTION AND IMPLEMENTATION OF THE SULLIVAN/WELLESLEY PROJECT; PROVIDING FOR CONDEMNATION AND TAKING OF LAND AND REAL PROPERTY INTERESTS NECESSARY THEREFOR; PROVIDING FOR THE COSTS OF SAID PROPERTY ACQUISITION; DIRECTING THE INITIATION OF APPROPRIATE PROCEEDINGS IN THE MANNER PROVIDED BY LAW FOR SAID CONDEMNATION; PROVIDING FOR SEVERABILITY; ESTABLISHING AN EFFECTIVE DATE; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley, Washington is a municipal subdivision and code city of the State of Washington, duly organized and existing under and by virtue of the Constitution and the laws of the State of Washington; and WHEREAS, pursuant to the provisions of chapter 8.12 RCW, the City is authorized and empowered to condemn land and property within the city for public use and the City Council is authorized to deem such acquisition necessary for City purposes; and WHEREAS, pursuant to RCW 35.22.280(6) the City Council is authorized to acquire land for city purposes by condemnation and exercise the right of eminent domain, and to perform all acts necessary and proper for the administration of city roads; and WHEREAS, Spokane County previously identified intersection improvements for the Sullivan Road and Wellesley Avenue intersection, including signalization and reconfiguration (the "Sullivan/Wellesley Project") as an extension of Spokane County's Bigelow/Gulch Forker Road Urban Connector project; ad WHEREAS, the current plan of the Spokane Regional Transportation Council, known as Horizon 2040, identifies the Sullivan/Wellesley Project as regionally significant; and WHEREAS, the City is in the process of improving, upgrading, and reconstructing the Sullivan and Wellesley intersection. The Sullivan/Wellesley Project will improve the intersection, including a signalized intersection with appropriate traffic control devices, sidewalks and a shared -use path, along with new landscaping and irrigation; and WHEREAS, the goal of the Sullivan/Wellesley Project is to improve the City's road system to better serve the public health, safety, and welfare, and to provide safety benefits for both motorized and non -motorized traveling public; and WHEREAS, the Sullivan/Wellesley Project meets the goals set forth in the City's Six -Year Transportation Improvement Program, which identifies this project of both local and regional significance that benefits the transportation system and promotes public safety and efficient vehicle movement; and Ordinance 20-020 Sullivan/ Wellesley Project Page 1 of 3 DRAFT WHEREAS, the Sullivan/Wellesley Project was part of the Bigelow Gulch Environmental Assessment that was performed to analyze the various options (including doing nothing) and determine the potential impact to the environment; and WHEREAS, the Sullivan/Wellesley Project was identified as requiring improvements in the Sullivan Road Corridor Advanced Study completed in 2015 and the Addendum completed in 2020. This Assessment reviewed traffic loading and the capacity of the existing roadway level of service and determined the Sullivan/ Wellesley intersection has a low level of service; and WHEREAS, the above -stated actions of the City Council were, and are, consistent with state law and with the City's Comprehensive Plan; and WHEREAS, the City Council has found that the public health, safety, necessity, and convenience demand that the project be undertaken at this time and that in order to carry out the project it is necessary at this time for the City to acquire land and real property interests described herein; and WHEREAS, the City Council finds and declares it necessary and in the best interest of the public that land and real property interests described herein be condemned, appropriated, and taken for public use, subject to the making or paying of just compensation to the owners thereof in the manner provided by law; and WHEREAS, the owners of record of Spokane County Assessor Parcel Number 45021.5909, as indicated on the tax rolls of the Spokane County Assessor, is FNF INVESTMENTS, LLC and KEATON FLANIGAN, having an address, as set forth in the tax rolls, of 2318 SOUTH PARK DRIVE, SPOKANE, WA 99203-1934. The owners of record have at this time refused to sell the identified portions of Assessor Parcel Number 45021.5909 in conjunction with the terms offered by the City; and WHEREAS, notice of the planned final action set forth herein was duly provided pursuant to RCW 8.12.005 and RCW 8.25.290. NOW THEREFORE, the City Council of the City of Spokane Valley, Washington, ordains as follows: Section 1. Public Use and Necessity. The certain land and real property interests within the City of Spokane Valley, specifically in the vicinity of the Sullivan Road/Wellesley Avenue intersection, in the City of Spokane Valley, and further described in the attached Exhibit 1, namely portions of Spokane County Assessor Parcel No. 45021.5909 (subsequently referred to collectively as the "property"), are necessary for construction of the Sullivan/Wellesley Project. The City finds that construction of the Project is a public use, specifically including: 1) the addition of a signalized intersection with appropriate traffic control devices, 2) sidewalk and ADA accessible improvements, and a shared -use path, and 3) new landscaping and irrigation improvements. The City Council specifically finds that construction of the Project is necessary and in the best interest of the citizens of the City. Section 2. Funding. The Project, including the cost and expense of acquiring the property, will be paid from federal funding through the US Department of Transportation's Federal Highways "Congestion Mitigation and Air Quality"(CMAQ) Improvement Program Grant Money, the allocation of funds directly from the City and Spokane County, and from other monies applicable thereto or that the City or Spokane County may obtain. The City Manager or his designees are hereby authorized to continue negotiations with and make offers to the owners of the property for the purposes of making or paying just compensation and to approve the payment of just compensation as negotiated with said owners or as ordered by the Court. Ordinance 20-020 Sullivan/ Wellesley Project Page 2 of 3 DRAFT Section 3. Eminent Domain. In the absence of negotiated purchases with the owners of the property, the City Manager and/or his designees are hereby authorized to commence condemnation proceedings for the property, pursuant to law, to determine and make or pay just compensation, and to take such other steps as may be necessary to complete acquisition of the property. In so doing, the City Manager and/or his designees are authorized to adjust the extent of the property and property interests taken or acquired to facilitate implementation of this Ordinance, provided that such adjustment shall not be inconsistent with the Project, including but not limited to addition, deletion, or changes to the character of the acquisition which may be found necessary for the completion of the Project, are negotiated with the property owner, or are deemed necessary for City purposes. Nothing in this Ordinance limits the City in its identification and acquisition of property and property rights necessary for these purposes. The City reserves the right to acquire other or different property in support of the Project, as the same exists or may in the future be revised. The City Manager and/or his designees are further authorized to approve and enter into any and all such agreements, stipulations, and orders necessary to carry out the provisions of this Ordinance. Section 4. Rejection of Offer. The Council has been advised that an offer of $9,500 is determined to be the fair value to be paid to the owner(s) of said property and/or land for City purposes, and said amount has been offered to the owner of the above -described property and/or land for public purposes, and said owner has manifested rejection of this offer. Section 5. Severability. If any section, sentence, clause, or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City as provided by law. Passed by the City Council of the City of Spokane Valley this day of November 2020. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 20-020 Sullivan/ Wellesley Project Page 3 of 3 LOCATION: P:\PUBLIC WORKS\CAPITAL PROJECTS\STREET PROJECTS \0249-SULLIVAN AND WELLESLEY INTERSECTION IMPROVEMENTS1DRAWINGSIEXHIBITS10249-ROW EXHIBIT -10-22-20.DWG. SAVED: 10/22/2020 2:26 PM BY: RBU Know what's below Call before you dig. J LEGEND M2� PL RW 4 tPA WELLESLEY RW ROBERT W.C. MAU AND GRETCHEN A. MAU REVOCABLE LIVING TRUST 45021.5906 FNF INVESTMENTS, LLC 45021.5907 FNF INVESTMENTS, LLC AND KEATON FLANIGAN 45021.5909 WIILIAM F. KORFHAGE AND SIN OK KORFHAGE 45021.5910 ROW ACQUIRED AND RECORDED ROW NEGOTIATED AND PENDING FINAL DOCUMENTS ROW REQUIRING CONDEMNATION ORDINANCE TO MOVE FORWARD RW RW CORP. OF THE PRESIDING BISHOP OF THE CHURCH OF JESUS r- CHRIST LATTER DAY SAINTS 45012.9054 APPX—PL - MI OF SULLIVAN / WELLESLEY ne Valle PROJECT NO. 0249 SCALE: 1" = 100' YN DRAWN BY: RPB 10/22/20 CHECKED BY: EKA 10/22/20 ROW EXHIBIT CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Department Director Approval: Fl Check all that apply: n consent n old business Fl new business n public hearing n information n admin. report n pending legislation n executive session AGENDA ITEM TITLE: First Reading Ordinance 20-018 - recognition of donors and authorizing sponsorships. GOVERNING LEGISLATION: RCW 35A.11.020; RCW 35.21.100; chapter 3.34 SVMC. PREVIOUS COUNCIL ACTION TAKEN: April 19, 2017 administrative report; June 6, 2017 adopted Ordinance 17-009 Acceptance of Donations; October 20, 2020 administrative report proposing amendments to chapter 3.34 SVMC. BACKGROUND: In 2017, Council adopted chapter 3.34 SVMC to provide a specific process for the City to accept donations, in whatever form they may take. In many instances, donations may have conditions or additional costs that must be incurred in order to be able to use the donation, which must be carefully considered when weighing whether to accept a donation. Chapter 3.34 SVMC has allowed the City to better manage donations made by generous individuals and businesses seeking to make Spokane Valley a more livable community. As staff has used chapter 3.34 SVMC, it became clear that the prior work was just the first step of what would have to be done. Staff looked at what other jurisdictions have adopted in terms of sponsorships and recognizing donors. On October 20, 2020, staff presented an administrative report to Council with proposed amendments to chapter 3.34 SVMC. Overall, Council was supportive of the proposed policy. The attached draft Ordinance 20-018 would amend chapter 3.34 SVMC and accomplish two goals: (1) establish a policy to recognize donors who provide a monetary gift of at least $5,000; and, (2) authorize sponsorships. Under draft Ordinance 20-018, donors providing a monetary gift of at least $5,000 may elect to have a dedicatory plaque made in recognition of their donation. The plaque must conform to the standards outlined in the draft Code language. All costs associated with creating, installing, and replacing plaques are placed with the donor. The City would assume ownership and maintenance of the plaque. Additionally, Ordinance 20-018 would authorize the City to engage in sponsorships for special events and programs recognized as fundraising events. With the new proposed policy, the City Manager would be responsible for creating the appropriate administrative policies and procedures for accepting sponsorships. Also, the City Manager would periodically make sponsorship opportunities available. OPTIONS: (1) Advance Ordinance 20-018 to a future agenda for second reading with or without amendments; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 20-018 amending chapter 3.34 SVMC to a second reading. BUDGET/FINANCIAL IMPACTS: Not applicable. STAFF CONTACT: Mike Stone, Parks and Recreation Director; Cary Driskell, City Attorney; Carly Johnson, Legal Intern. ATTACHMENTS: Draft Ordinance 20-018 amending chapter 3.34 SVMC. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE 20-018 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING AMENDMENTS TO CHAPTER 3.34 OF THE SPOKANE VALLEY MUNICIPAL CODE TO CREATE DONOR RECOGNITION AND SPONSORSHIP POLICIES, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted chapter 3.34 of the Spokane Valley Municipal Code relating to the acceptance of donations and gifts from private citizens; and WHEREAS, the City of Spokane Valley recognizes that additional Code provisions would provide greater clarity and guidance for those seeking to provide donations and sponsorships to the City, and for the City to properly acknowledge such donations and sponsorships; and WHEREAS, the City of Spokane Valley recognizes the importance of community involvement and active participation throughout the community, including providing opportunities for donations and sponsorships that benefit the entire community; and WHEREAS, the proposed changes are in the best interest of the health, safety, and welfare of the citizens of the City. NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, ordains as follows: Section 1. Amendment. Chapter 3.34 of the SVMC is hereby amended as follows: 3.34.010 Definitions. "Donation" means any monetary or nonmonetary gift, grant, devise, or bequest to the City. A monetary donation includes cash or a check, money order, or any other negotiable instrument. A nonmonetary donation includes any real or personal property, including art. "Donor" means the person providing a donation to the City. "Plaque" means a flat plate containing information that is either engraved or in bold relief that may be affixed to a park asset or displayed in a public place as a form of recognition. "Practical use" means a use of a nonmonetary donation to the City that balances how the City may use a donation, relative to any costs the City may incur to store, maintain, or use the nonmonetary donation. This concept of practical use is intended to be a balancing test of the totality of all known factors relating to a potential donation's usefulness to the City. "Sponsorship" means a financial or in -kind support from a person for a specific service, program, facility, park, or event in return for certain benefits. "Sponsorship agreement" means the legal instrument that establishes the terms and conditions agreed upon by the parties. 3.34.020 Administration of donations. The city manager shall have the responsibility for the administration of all donations to the City. Ordinance 20-018 Amending SVMC 3.34 Page 1 of 4 DRAFT 3.34.030 Acceptance of donations. A. The city manager may accept or decline any donation and, pursuant to SVMC 3.34.050, carry out the terms or conditions of the donations subject to the following conditions: 1. The city manager may accept or decline, without city council action, monetary donations valued up to $200,000. The city manager may, at his/her discretion, seek input from the city council as to whether a donation should be accepted or not by the City. 2. The city manager may accept or decline any nonmonetary donations. In determining whether to accept the nonmonetary donation, the city manager shall consider the potential practical use the City could make of the property. The city manager may, at his/her discretion, seek input from the city council as to whether a donation should be accepted or not by the City when accepting the donation would require expenditure of City funds for storage, maintenance, upkeep, repair, or similar costs. B. The determination by the city manager to accept or decline any donation pursuant to Chapter 3.34 SVMC shall be final, and is not appealable. The city manager shall provide a written report to the city council within 30 days of receipt of any donation to the City, or the determination to decline a donation. 3.34.040 Conflicts of interest. The city manager shall not accept any donation which creates a conflict of interest, is given in return for financial favors, business with the City, or other City -business related benefit to donor, or which reasonably creates an appearance of impropriety. If the city manager has a question as to whether a donation creates a conflict of interest or may create an appearance of impropriety, the city manager shall consult with the office of the city attorney. 3.34.050 Use. Once a donation is accepted by the city manager, or by motion of the city council for monetary donations over $200,000, the donation shall become City property, and the City shall have sole discretion as to how the donation is to be utilized regardless of any terms or conditions imposed on the receipt of the donation. Notwithstanding the above, in the event a donor has indicated a desire that a donation be used for a particular purpose by the City, the City shall make reasonable efforts to utilize the donation in a manner consistent with the donor's intent. The City shall assume ownership and maintenance of the donated item. The City reserves the right to remove and/or relocate the donated item at all times. 3.34.060 Acknowledgement of Donors and Dedicatory Plaques. A. Acknowledgement of Donors. Upon request by a donor, the City shall deliver to donor a written confirmation that the City received the donation, which shall contain a statement that the donation is exclusively for public use. A written confirmation of a donation may include a statement identifying the City as the organization receiving the donation, the amount of a monetary donation, a description of the nonmonetary donation but not its fair market value, and a statement that no goods or services were provided by the City in return for the donation. B. Dedicatory Plaques. 1. Upon approval of the City, donors providing donations valued at $5,000 or greater may elect to provide a dedicatory plaque in recognition of the donation given to the City. Any plaque for this purpose is subject to the following conditions: a. The dedicatory plaque may not exceed 5" x 7" and may include a name, date, and dedication wording, such as "donated by", "donated for", "in recognition of' or "in memory of'. b. All plaque information will be entered on the Donation/Sponsorship Guide order form. The donor shall be required to compensate the City for all plaque related expenses prior to being ordered. The City shall have final authority on any content of the plaque. Ordinance 20-018 Amending SVMC 3.34 Page 2 of 4 DRAFT c. All plaque expenses shall be borne by the donor. The City shall assume ownership and maintenance of the plaque, but the City shall not assume plaque replacement costs, including any damage due to vandalism or theft. d. All plaques shall remain as a donated item during its useful life. e. The City reserves the right to remove and/or relocate the plaque at all times. 2. Any recognition shall not suggest in any way the endorsement of the donor's goods or services, or any proprietary interest of the donor. 3. The City shall have final authority regarding the placement of any dedicatory plaque. The City shall make its placement decision pursuant to the following: a. Any physical form of on -site recognition on city property shall not interfere with visitor use, routine recreation, park operations, or other public purpose. b. Plaques recognizing persons donating to a specific park should be placed in a designated centralized location on the park premises. 3.34.070 Donation and Memorial Guide. The city manager shall periodically make available a Donation and Memorial Guide containing prices and approved items for memorials, and prices and ideas for public donations. Donations made pursuant to this section are not required to comply with 3.34.060(B)(1). 3.34.080 Sponsorships. The city manager may accept sponsorships for approved special events and programs recognized as fund- raising activities. The city manager shall create appropriate administrative policies and procedures regarding the acceptance of sponsorships for the City, including but not limited to requiring a sponsorship agreement for all accepted sponsorships, and creation of a sponsorship criteria and assessment checklist. Periodically, the city manager shall make available sponsorship opportunities. Any accepted sponsorship shall not suggest in any way an endorsement of the sponsor's goods, services, or proprietary interest of the sponsor. Section 2. Other sections unchanged. All other provisions of Title 3 SVMC not specifically referenced hereto shall remain in full force and effect. Section 3. Severability. If any section, sentence, clause, or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or summary therefor in the official newspaper of the City of Spokane Valley as provided by law. Ordinance 20-018 Amending SVMC 3.34 Page 3 of 4 Passed by the City Council this day of , 2020. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 20-018 Amending SVMC 3.34 Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Department Director Approval: Fl Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Ordinance 20-021, adopting chapter 3.33 SVMC, naming of city -owned property. GOVERNING LEGISLATION: RCW 35A.11.020; RCW 25.21.100; Title 3 SVMC. PREVIOUS COUNCIL ACTION TAKEN: October 20, 2020: administrative report proposing creation of chapter 3.33 SVMC. BACKGROUND: In the past, the City has designated names to City owned property, such as the Appleway Trail and Myrna Park. However, the City has not adopted a specific process and criteria for naming City -owned property. On October 20, 2020, staff presented an administrative report to Council with a proposed new chapter SVMC. The attached draft ordinance would adopt chapter 3.33 SVMC to establish appropriate policies and criteria for naming City -owned property. Under draft Ordinance 20-021, City Council would have sole authority for naming City -owned property, with the opportunity for public input. To ensure the consistency of naming, the draft identifies five criteria to consider when naming City -owned property. The criteria considers geographic or neighborhood location, historical or cultural significance, natural or geographical features, individual citizen contributions, and recognizing outstanding individuals. The draft would also authorize the Council to name individual ancillary features of City -owned property, such as a playground or water feature in a larger park facility. OPTIONS: (1) Move to advance Ordinance 20-021 to a future agenda for a second reading with or without further amendments; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 20-021, adopting chapter 3.33 SVMC, to a second reading. BUDGET/FINANCIAL IMPACTS: Not applicable. STAFF CONTACT: Mike Stone, Parks and Recreation Director; Cary Driskell, City Attorney; Carly Johnson, Legal Intern ATTACHMENTS: Draft Ordinance 20-021 adopting chapter 3.33 SVMC. DRAFT SPOKANE COUNTY, WASHINGTON ORDINANCE 20-021 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING CHAPTER 3.33 OF THE SPOKANE VALLEY MUNICIPAL CODE TO CREATE A POLICY FOR NAMING CITY -OWNED PROPERTY. WHEREAS, the City of Spokane Valley may desire, from time to time, to identify and designate a name for particular City -owned parcels, parks, or buildings; and WHEREAS, the City of Spokane Valley currently has no process or criteria for selection of names for City -owned property other than streets; and WHEREAS, the City of Spokane Valley recognizes that the additional Code provisions would provide greater clarity, consistency, and guidance for naming City -owned property; and WHEREAS, the City Council finds that it would be in the best interest of the City to create a policy for naming City property that promotes the City's core beliefs; and WHEREAS, the addition of chapter 3.33 SVMC is in the best interest of the health, safety, and welfare of the citizens of the City. NOW THEREFORE, the City Council of the City of Spokane Valley, Spokane County, Washington, do ordain as follows: Section 1. Adoption. Chapter 3.33 SVMC relating to the naming of city -owned property is hereby adopted as set forth below: 3.33 NAMING OF CITY -OWNED PROPERTY 3.33.010. Purpose. The purpose of this chapter is to establish a procedure for the City to use when naming or renaming a city -owned property. 3.33.020. Scope. The provisions of chapter 3.33 SVMC apply to all city -owned property, and ancillary features within the city limits. Streets are expressly excluded from this chapter and shall be named pursuant to chapter 22.135 SVMC. 3.33.030. Definitions. "Ancillary feature" means individual exterior or interior features and/or facility within a city -owned property including, but not limited to, meeting rooms, landscaped grounds, flower gardens, sculptures, picnic shelters, play lots, ball field, and other similar items. "City -owned property" means any real estate, facility, or building owned by the City, including parks and park facilities as defined in SVMC 6.05.010. For the purposes of this section, "city owned property" does not include streets or stormwater facilities. 3.33.040. Designation of Name by City Council. The City Council shall have sole authority to designate the names of city -owned property, and any ancillary features, if it is determined that a name is Ordinance 20-021 Naming of City -Owned Property Page 1 of 3 DRAFT appropriate. The City Council will make its selection only after receiving a written recommendation from the city manager. Such written recommendation shall state how the proposed names(s) meet the criteria in SVMC 3.33.050. The City Council shall provide an opportunity for public comment on the recommendation(s) before taking action. The naming or renaming of city -owned property or ancillary feature shall be memorialized through adoption of a resolution. The resolution shall state how the proposed name meets the criteria pursuant to SVMC 3.33.050. 3.33.050. Naming Criteria. A. The naming of city -owned property and ancillary features shall be made upon one or more of the following criteria: 1. Geographic or neighborhood location of the city -owned property or ancillary feature. 2. Historical or cultural significance. 3. Natural or geographical features surrounding the city -owned property or ancillary feature. 4. A person who has made a significant land, building, or monetary contribution to the city for the building or property being named. 5. An individual who has contributed outstanding civic service to the city, state of Washington, or United States. B. If the proposed facility name is for an individual, then the individual must be deceased for at least one year. This subsection does not apply to plaques created in recognition of donors. C. Consideration shall be given to any terms or conditions agreed to upon acceptance of a donation pursuant to chapter 3.34 SVMC, including but not limited to any conditions or stipulations regarding naming D. The City shall attempt to avoid duplication or confusing similarity when adopting a name. 3.33.060. Naming of Ancillary Features. All portions of a city -owned property will have the same name throughout the entire city -owned property. However, ancillary features, such as a playground or other distinct feature of the property, may be named separately provided the name does not detract from the intended identity of the city -owned property. Names of ancillary features are subject to the criteria pursuant to SVMC 3.33.050 and to the selection process pursuant to SVMC 3.33.040. Section 2. Other sections unchanged. All other provisions of Title 3 SVMC not specifically referenced hereto shall remain in full force and effect. Section 3. Severability. If any section, sentence, clause, or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or summary therefor in the official newspaper of the City of Spokane Valley as provided by law. Ordinance 20-021 Naming of City -Owned Property Page 2 of 3 DRAFT Passed by the City Council this day of , 2020. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 20-021 Naming of City -Owned Property Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ❑ • new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Mayoral Appointment: Spokane Regional Transportation Council (SRTC) Task Force Regarding Tribal Membership Inclusion GOVERNING LEGISLATION: RCW 47.80.050(2) PREVIOUS COUNCIL ACTION TAKEN: n/a BACKGROUND: Councilmembers received a copy of the attached letter dated October 22, 2020, from SRTC Director Sabrina Minshall concerning the appointment of a representative for the purpose of defining the terms and conditions of tribal membership in SRTC. Per the Council's Governance Manual concerning regional committees, commissions and boards: "Any committee, board, commission, task force, etc., requiring Mayoral appointment of committee members, shall also require confirmation by the Council, which shall be by majority vote of those present at the time the vote takes place. By majority vote, Council can reject the appointment. If Council fails to confirm the recommended appointment, the Mayor could either make another recommendation, or the appointment may be postponed to a later date, giving City staff opportunity to further advertise for committee openings." Because he already serves as Spokane Valley's representative on the SRTC Board and is most familiar with this issue, Mayor Wick will nominate himself as Spokane Valley's representative on this task force. OPTIONS: Confirm or not, the Mayoral nomination of himself to the task force. RECOMMENDED ACTION OR MOTION: Move to confirm the Mayoral nomination of himself to the SRTC Task Force, the purpose of which will be to define the terms and conditions of tribal membership in SRTC. BUDGET/FINANCIAL IMPACTS: unknown STAFF/COUNCIL CONTACT: Mayor Wick ATTACHMENTS: October 22, 2020 Letter from SRTC Executive Director Sabrina Minshall SPOKANE REGIONAL TRANSPORTATION COUNCIL 421VI. RIVERSIDE AVE. SUITE 500 • SPOKANE WA 99201.509.343.6310• VIVIV'.SRTC.ORG The Honorable Ben Wick City of Spokane Valley 10210 E Sprague Ave Spokane Valley WA 99206 To All Spokane Regional Transportation Council (SRTC) Interlocal Agreement Members Re: Invitation to Kalispel Tribe of Indians and Spokane Tribe of Indians to join SRTC Dear Mayor Wick: October 22, 2020 In 2019 the Washington State Legislature amended RCW 47.80.050(2) requiring Regional Transportation Planning Organizations (SRTC) to "provide a reasonable opportunity for voting membership to federally recognized tribes" within the planning area". The statute specifies that membership must be offered every two (2) years or when the composition of the RTPO Board is modified in an interlocal agreement. On October 8, 2020, the SRTC Board approved the following motion. SRTC Board Motion: I move that the Board, by affirmative vote of a majority of those present, direct the Executive Director to send letters requesting the Members of the signatories of the ILA, through their governing bodies to convene and define the terms and conditions of a membership offer to be made to the Spokane Tribe and the Kalispel Tribe of Indians. Through this letter SRTC requests that you take action, as soon as possible, through your governing body (if applicable) to appoint a representative for the purpose of defining the terms and conditions of tribal membership in SRTC. Please send the name, title, and contact information of the person who will represent your jurisdiction to Julie Meyers - Lehman at iulieml@srtc.org no later than November4, 2020. This virtual meeting of the ILA Member representatives will be on Thursday, November 12 at 3:00 pm (immediately following the adjournment of the SRTC Board of Directors meeting) on the Zoom videoconference platform. Log -in information and the meeting agenda will be distributed approximately one week prior. If you have any questions, please contact me at (509) 343-6370 or at sminshaIk srtc.orq. Sincerely, Sabrina C. Minshall, AICP Executive Director SMS/kc cc: City of Cheney Council Member Paul Schmidt, Vice -Chair SRTC Board of Directors City of Spokane Valley City Manager Mark Calhoun City of Spokane Valley Council Members: Rod Higgins, Brandi Peetz, Arne Woodard, Pam Haley, Tim Hattenburg, Linda Thompson City of Airway Heights • City of Cheney • City of Deer Park • Town of Fairfield • Town of Latah • City of Liberty Lake City of Medical Lake • City of Millwood • Town of Rockford • Town of Spangle • Spokane County • City of Spokane City of Spokane Valley • Town of Waverly • Spokane Airport Board • Spokane Transit Authority Washington State Department of Transportation • Washington State Transportation Commission CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Update on Human Rights Task Force GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: 08-14-2018: During general public comments, Mr. Dean Lynch mentioned the Spokane County Human Rights Task Force was organized February 2016; that their bylaws provide for a representative from the City of Spokane Valley, and he asked if Council is interested in making an appointment. During that meeting's advance agenda discussion, it was agreed by at least three Councilmembers, to place the issue on the Advance Agenda pending list 4-28-20: Council confirmed Mayor Wick's appointment of JJ Johnson to the Spokane County Human Rights Task Force for a four-year term beginning immediately upon appointment, and expiring March 31, 2024. BACKGROUND: According to their bylaws, the Spokane County Human Rights Task Force is a 501(c)(3) organization that brings together community leaders and organizations in Spokane County to work for the advocacy, development, education and furtherance of promoting positive and inclusive responses to human rights issues affecting our community. Mr. Johnson will provide Council with an update on what the Committee has done over the past years and of upcoming plans. OPTIONS: Discussion only. RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: n/a STAFF CONTACT: ATTACHMENTS: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative report — Western Dance Association 2020 lease amendment. GOVERNING LEGISLATION: RCW 35A.11.020; SVMC 3.49.020(D). PREVIOUS COUNCIL ACTION TAKEN: 5-19-09 Council approved lease agreement with the Western Dance Association. BACKGROUND: The City has enjoyed a good partnership with the Western Dance Association since we incorporated in 2003. The lease of the dance hall at Sullivan Park was inherited from Spokane County. In 2009, the City approved a new contract with the Western Dance Association. The term was for ten years with two 5-year renewal options. In 2019, the City renewed the lease for one year since the Park and Recreation Master Plan was being updated. In May of 2020, the City extended the lease agreement until December 31, 2022. This was based upon changes at Sullivan Park which included additional property being purchased and the potential for the City to develop a master plan for Sullivan Park. Therefore, the City did not want to lock in a lengthy lease term until our planning processes were complete. The current lease requires the Western Dance Association to pay the City $500 per month. The Western Dance Association is also responsible for paying leasehold excise tax and all operating expenses. The coronavirus pandemic has significantly altered the ability of the Western Dance Association to utilize the City's Western Dance Hall as contemplated in the original Lease Agreement. Spokane County has been under Phase 1 or 2 re -opening since March 16, 2020, and the Association has been unable to meet since that time. Use of the Western Dance Hall in the normal course of the Association's business cannot likely occur until Spokane County reaches Phase 4. In order to not cause undue hardship on the Association, the parties would agree to modify the $500 monthly lease payment set forth in Section 2 by suspending future monthly payments until the first day of the month and an additional 30 days after Spokane County moves to Phase 4. Further, in recognition that the Association continued to pay monthly lease payments in April through September, 2020 without being allowed use of the Western Dance Hall, the City would credit the Association with six months of payments beginning with the first month lease payments are chargeable under this Amendment. Once all credited monthly lease payments have been made, this Amendment would expire and the remainder of the original Lease Agreement would be in full force and effect. Staff is recommending that Council consider approving these proposed amendments to the Lease Agreement. OPTIONS: (1) Consensus to place the draft Lease Agreement Amendment on a future agenda for motion consideration; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Consensus to place on a future agenda for motion consideration. BUDGET/FINANCIAL IMPACTS: Loss of $500 per month in lease revenue for six months plus $500 per month until the Western Dance Association is allowed back into the Western Dance Hall. STAFF CONTACT: Mike Stone, Parks and Recreation Director; ATTACHMENTS: Draft Amended Lease Agreement DRAFT CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND WESTERN DANCE ASSOCIATION OF SPOKANE Spokane Valley Contract #09-233.03 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the Lessee mutually agree as follows: 1. Purpose: This Amendment is for the Contract for the Lease with the Western Dance Association of the Dance Hall at Sullivan by and between the Parties, executed by the Parties on July 14, 2009, with a termination date of June 1, 2019. Said contract is referred to as the "Original Contract" and its terms are hereby incorporated by reference. The Original Contract was amended June 25, 2019 to extend the lease until June 1, 2020; and further amended May 11, 2020 to extend the lease until December 31, 2022. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are as follows: all such amended provisions are incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any subsequent amendments thereto. The coronavirus-19 pandemic significantly altered the ability of the Western Dance Association to utilize the City's Western Dance Hall as contemplated in the original Lease Agreement. Spokane County has been under the Governor's Phase 1 or 2 re -opening since March 16, 2020, and the Association has been unable to meet since that time. Use of the Western Dance Hall in the normal course of the Association's business cannot likely occur until Spokane County reaches Phase 4. In order to not cause undue hardship on the Association, the parties agree to modify the $500 monthly lease payment set forth in Section 2 by suspending future monthly payments until the first day of the month and an additional 30 days after Spokane County moves to Phase 4. Further, in recognition that the Association continued to pay monthly lease payments in April through September, 2020 without being allowed use of the Western Dance Hall, the City shall credit the Association with six months of payments beginning with the first month lease payments are chargeable under this Amendment. Once all credited monthly lease payments have been made, this Amendment shall expire and the remainder of the original Lease Agreement shall be in full force and effect. 4. Compensation Amendment History: This is Amendment #3 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Original Contract Amount Amendment #1 Amendment #2 Amendment #3 Total Amended Compensation Date 7/14/2009 6/17/2019 5/1/2020 11/03/20 Compensation $500.00/month lease fee $0.00 $0.00 $0.00 $500.00/month lease fee 1 DRAFT The parties have executed this Amendment to the Original Contract this day of November, 2020 CITY OF SPOKANE VALLEY: WESTERN DANCE ASSOCIATION: Mark Calhoun By: City Manager Its: APPROVED AS TO FORM: Office of the City Attorney 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: November 3, 2020 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative report — Proposed amendments to the TPA (Tourism Promotion Area) Interlocal Agreement. GOVERNING LEGISLATION: Chapter 35.101 RCW; RCW 39.34.080. PREVIOUS COUNCIL ACTION TAKEN: March 2004 approval of the TPA interlocal; amendments to the TPA interlocal in 2008 and 2009. Administrative reports August 19, 2014; June 30, 2015; July 28, 2020; and September 22, 2020. BACKGROUND: As identified in more detail in the July 28, 2020 and September 22, 2020 Requests for Council Action (RCA), the City is a party to the TPA interlocal agreement with the City of Spokane and Spokane County for the collection and distribution of funds arising from hotel/motel lodging stays. The current TPA interlocal was amended in 2008 so that it was perpetual unless agreed by all party jurisdictions to amend or terminate it following a public hearing. In 2020, the Legislature amended chapter 35.101 RCW to increase the amount of the special assessment that may be imposed on each room night stay from the previous cap of $2.00, to a cap of $5.00 within the designated tourism promotion area. Additional specific information on the process for amending the TPA interlocal is contained in the July 28, 2020 RCA. At the September 22 meeting, Council requested that staff contact the other parties to the TPA interlocal, as well as the TPA, to seek three amendments, which were as follows: 1. Request that a termination provision be put back in the TPA interlocal allowing a party to end its participation after two years' notice; 2. Request that appropriate reporting be done to the parties so they can know how much assessment revenue was raised in each zone, and how those funds were distributed to the various recipients; and 3. Request creation of a Spokane Valley zone in which only those hoteliers that are physically in Spokane Valley and contributing assessment funds are identified in one zone. Staff has had several discussions with the other parties and a representative from the TPA, Maureen Dodroe, as well as numerous emails, to discuss these issues. Following these discussions, those involved in the negotiations have tentatively arrived at the following responses to those questions: 1. The parties will consider the draft language attached to this RCA, which would include a two year termination provision with an effective termination date of December 31, 2022, if notice has been provided through adoption of a resolution and delivering the same to all parties no later than 4:00 pm on March 31, 2022. If such notice of termination is not delivered by that time, then a new two year period would begin on January 1, 2023, and the same provisions would apply for March 31, 2024 and December 31, 2024, and so on every two years thereafter. 2. Spokane County and the TPA have confirmed that they can identify and aggregate all revenue from assessing hotels in each jurisdiction (Spokane, Spokane Valley, Spokane County) into a separate report. As such, each quarter, Spokane Valley would receive a report on the revenue generated within our borders for TPA purposes. Similarly, the TPA would generate an annual report and distribute it to the parties showing annual revenue and all expenditures. 3. The TPA has requested that the request for a separate Spokane Valley zone be rescinded because the reporting noted in item two, above, would provide the information we are seeking. Additionally, the TPA believes having the broader zone classification would signify a more unified and regional approach to tourism funding. If consensus is reached, staff will work with the other parties to incorporate these changes into either the existing TPA interlocal, or as an addendum, and bring that back for Council motion consideration. OPTIONS: (1) Provide direction to staff regarding the three items; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: Consensus on the three items for amendment of the TPA interlocal agreement. BUDGET/FINANCIAL IMPACTS: No anticipated change in the foreseeable future. STAFF CONTACT: Cary Driskell, City Attorney; Erik Lamb, Deputy City Attorney. ATTACHMENTS: Draft termination language. 8. Miscellaneous Provisions: A. Duration and Termination of this Agreement: This Agreement shall continue in full force and effect until such time as (1) the Spokane County Tourism Promotion Area is disestablished by action of the Board of County Commissioners of Spokane County as provided in Section 7, above; or (2) the legislative body for Spokane County, or City of Spokane, or the City of Spokane Valley takes formal action in the form of a resolution to give notice of its termination of the Agreement. If this termination provision is invoked, a signed copy of the resolution giving notice of termination shall be delivered either by personal delivery or by regular United States mail delivery to each of the other parties, and shall occur no later than 4:00 pm on March 31, 2022, with an effective date of termination of December 31, 2022. Thereafter, a party may invoke this termination provision in even numbered years, with notice to be provided no later than 4:00 pm on March 31 of that year. In the event March 31 falls on a Saturday or Sunday, the deadline shall be extended until 4:00 pm on the following Monday. To: From: Re: DRAFT ADVANCE AGENDA as of October 28, 2020; 8:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Nov 10, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Public Hearing: 2020 Budget Amendment - Chelsie Taylor 2. Public Hearing: State Auditor's Audit of City IT Department - Chad Knodel 3. Consent Agenda (claims, payroll, minutes) 4. Second Reading Ordinance 20-016 Declaring Substantial Need - Chelsie Taylor 5. Second Reading Ordinance 20-017 Property Tax - Chelsie Taylor 6. Second Reading Ordinance 20-018 Re Donations - Mike Stone, Cary Driskell 7. Second Reading Ordinance 20-021 Facility Naming - Mike Stone, Cary Driskell [due Tue Nov 31 (10 minutes) (10 minutes) (5 minutes) (10 minutes) (10 minutes) (10 minutes) (10 minutes) 8. Second Reading Ordinance 20-019 Final Action for Condemnation, parcel 45021.5907-Bill Helbig (10 min) 9. Second Reading Ordinance 20-020 Final Action for Condemnation, parcel 45021.5909-Bill Helbig(10 min) 10. First Read Ordinance 20-024 Amends Title 17.80; & Title 20, Subdivision Regs. Connor Lange(10 mins) 11. Admin Report: STA Preliminary Service Changes - Susan Meyer (15 minutes) 12. Admin Report: Advance Agenda - Mayor Wick (5 minutes) [*estimated meeting: 115 mins] Nov 17, 2020, Study Session, 6:00 p.m. [due Tue Nov 10] ACTION ITEMS: 1. Public Hearing: Garland Avenue Street Vacation - John Hohman (10 minutes 2. First Reading Ordinance 20-025 Garland Ave Street Vacation - John Hohman (10 minutes) 3. Motion Consideration: Approval of '21 St. Legislative Agenda- C.Driskell, J.Hohman, M. Calhoun(15 min) 4. Motion Consideration: Western Hall Amended Agreement - Mike Stone (10 minutes) NON -ACTION ITEMS: 5. Horse Arena, Master Plan - Mike Stone 6. Advance Agenda - Mayor Wick Nov 24, 2020, Formal Meetin2 Format, 6:00 p.m. 1. Public Hearing #3 - 2021 Budget - Chelsie Taylor 2. Consent Agenda (claims, payroll, minutes) (20 minutes) (5 minutes) [*estimated meeting: 70 mins] [due Tue Nov 10] (10 minutes) (5 minutes) 3. Second Read Ordinance 20-024 Amends Title 17.80; & Title 20, Subdivision Regs. Connor Lange(10 mins) 4. Second Reading Ordinance 20-025 Garland Ave Street Vacation - John Hohman 5. First Reading Ordinance 20-022 for 2020 Budget Amendment - Chelsie Taylor 6. First Reading Ordinance 20-023 Adopting 2021 Budget - Chelsie Taylor 7. Motion Consideration: Browns Park Playground & Shelter Bid - Bill Helbig, Mike Stone 8. Admin Report: Code Text Amendment: Transportation Impact Fees - Adam Jackson 9. Admin Report: LTAC Recommendations to Council - Chelsie Taylor 10. Admin Report: 2021 Fee Resolution - Chelsie Taylor 11. Admin Report: Advance Agenda - Mayor Wick 12. Info Only: Department Monthly Reports (10 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 115 mins] Dec 1, 2020, Study Session, 6:00 p.m. - Cancelled due to Thanksgiving Holiday December 8, 2020, Regular Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance 20-022 for 2020 Budget Amendment - Chelsie Taylor 3. Second Reading Ordinance 20-023 Adopting 2021 Budget - Chelsie Taylor 4. First Reading Ordinance 20-026 Transportation Impact Fees - Adam Jackson [due Tue Dec 1] (5 minutes) (10 minutes) (10 minutes) (15 minutes) Draft Advance Agenda 10/29/2020 10:32:36 AM Page 1 of 2 5. Resolution for 2021 Fees (if changes are needed) — Chelsie Taylor 6. Motion Consideration: Award Lodging Tax for 2021 — Chelsie Taylor 7. Admin Report: Advance Agenda — Mayor Wick (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 70 mins] Dec 15, 2020, Study Session, 6:00 p.m. Idue Tue Dec 81 ACTION ITEMS: 1. Second Reading Ordinance 20-026 Transportation Impact Fees — Adam Jackson 2. Motion Consideration: Street & Stormwater Maintenance and Repair Contract — John Hohman 3. Motion Consideration: Street Sweeping Contract — John Hohman 4. Motion Consideration: Horse Arena Master Plan — Mike Stone NON -ACTION ITEMS: 5. Advance Agenda — Mayor Wick (10 minutes) (10 minutes) (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 50 mins] December 22, 2020, Regular Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Report on Bid Award, Barker Grade Separation Project — Bill Helbig 3. Admin Report: Advance Agenda — Mayor Wick [due Tue Dec 15] (5 minutes) (15 minutes) (5 minutes) [*estimated meeting: mins] Dec 29, 2020, Study Session, 6:00 p.m. Cancelled due to Christmas Holiday Jan 5, 2021, Study Session, 6:00 p.m. [due Tue Dec 291 ACTION ITEMS: 1. Mayoral Appointments: Councilmembers to committees — Mayor Wick 2. Mayoral Appointments- Planning Commissioners — Mayor Wick 3. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Wick NON -ACTION ITEMS: 4. Advance Agenda — Mayor Wick 5. Info Only: Department Monthly Reports (normally would have been Dec 29) [*estimated meeting: *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Water Districts & Green Space Arts Council Sculpture Presentations Way Finding Signs Artwork & Metal Boxes Comcast Cable Franchise Core Beliefs Resolution Fee Resolution Cost of Service Analysis Flashing Beacons/School Signage Health District Stats Mirabeau Park Forestry Mgmt. Park Lighting PFD Presentation SPEC Report/Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Vehicle Wgt Infrastructure Impact (15 minutes) (10 minutes) (10 minutes) (5 minutes) mins] Draft Advance Agenda 10/29/2020 10:32:36 AM Page 2 of 2 Sp kane Valley Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: October 26, 2020 Re: Finance Department Activity Report — September 2020 Following is information pertaining to Finance Department activities through the end of September 2020 and included herein is an updated 2020 Budget to Actual Comparison of Revenues and Expenditures through the end of September. 2019 Year-end Process The 2019 books were closed in May and the annual financial report was completed and filed on June 17th. The State Auditor's Office issued an unmodified opinion on the audit of the financial statements for the fiscal year 2019 and the Federal single audit on September 24, 2020. The accountability audit and related exit conference were completed in October. 2020 Budget Amendment As we have progressed through 2020 the need for a number of budget amendments has arisen. Council review will take place at the following meetings: • October 27 • November 10 • November 10 • December 8 Admin Report Public Hearing First reading on proposed ordinance amending the 2020 Budget Second reading on proposed ordinance amending the 2020 Budget 2021 Budget Development The 2021 Budget development process began in the Finance Department in early March, and on April 7th we sent detailed budget requests to all departments to complete by mid -May. By the time the budget is scheduled to be adopted on November 24th, the Council will have had an opportunity to discuss the budget on seven occasions including three public hearings. • August 4 Council budget workshop • September 8 Admin report on 2021 revenues and expenditures • September 22 Public hearing #1 on the 2021 revenues and expenditures • October 13 City Manager's presentation of preliminary 2021 Budget • October 27 Public hearing #2 on 2021 Budget • November 10 First reading on proposed ordinance adopting the 2021 Budget • November 24 Public hearing #3 on the 2021 Budget • December 8 Second reading on proposed ordinance adopting the 2021 Budget P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 09 30.docx Page 1 2021 Property Tax Levy A significant part of the budget development process includes the annual levy of property taxes which in 2021 are expected to account for approximately 28.01% of recurring General Fund revenues. Council discussions specifically related to this topic will take place at the following meetings: • September 22 Public hearing on 2021 revenues including property taxes • September 29 Admin Report on proposed ordinance levying 2021 property taxes • October 27 First reading of ordinance levying 2021 property taxes and confirming tax levy • November 10 Second reading of ordinance levying 2021 property taxes and confirming tax levy Outside Agency Funding in the 2021 Budget The City has historically provided funding for local organizations involved in either social services or economic development activities and the preliminary 2021 Budget currently has $244,000 collectively available for this, with $62,000 being set aside for contracted economic development. The schedule leading to awarding funds is as follows: • July 10 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • August 7 Agency requests are due at City Hall • September 15 Economic development and social service agency presentations to Council • October 20 Council makes final determination of awards Budget to Actual Comparison Report A report reflecting 2020 Budget to Actual Revenues and Expenditures for those funds for which a 2020 Budget was adopted is located on pages 6 through 18. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. Although it is realistic to expect the figures will change over subsequent weeks, I believe the report is materially accurate. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2019 Annual Financial Report. • Columns of information include: o The 2020 Budget as adopted o September 2020 activity o Cumulative 2020 activity through September 2020 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 09 30.docx Page 2 A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 63.47% of the amount budgeted with 75.00% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2020 are $6,958,342 or 55.97% of the amount budgeted. • Sales tax collections represent only eight months of collections thus far because taxes collected in September are not remitted to the City by the State until the latter part of October. Collections are currently at $16,051,572 or 65.16% of the amount budgeted. The City is currently comparable to 2019 year-to-date collections, and we are watching revenue collections closely. • Gambling taxes are at $58,530 or 15.24% of the amount budgeted. Gambling taxes are paid quarterly with first quarter payments due by April 30 and second quarter payments due by July 31st. However, due to COVID-19, Council approved the delay of first quarter payments of gambling taxes until September 30 and second quarter until November 30. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2020 we have received $641,329 or 52.57% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through September we've received remittances totaling $1,412,518 or 83.67% of the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through September we've received remittances through the month of August with receipts of $522,263 or 48.46% of the amount budgeted. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $2,500,274 or 117.39% of the amount budgeted. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $140,786 or 21.36% of the amount budgeted. We're seeing a significant decrease in 2020 revenues due to not being able to operate the City's normal recreation and aquatics activities with the COVID-19 pandemic. Recurring expenditures are currently at $28,822,069 or 66.68% of the amount budgeted with 75.00% of the year elapsed. Investments (page 19) Investments at September 30 total $72,457,367 and are composed of $67,279,877 in the Washington State Local Government Investment Pool and $5,177,490 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through September and total $18,125,943 including general, criminal justice, and public safety taxes. This figure is $296,103 or 1.66% greater than the same eight -month period in 2019. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 09 30.docx Page 3 Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. Page 21 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2011. • Compared with calendar year 2019, 2020 collections have increased by $289,770 or 1.84%. • Tax receipts reached an all-time high in 2019 at $24,204,762, besting the previous record year of 2018 when $22,642,856 was collected. • This activity reflects the effects of COVID-19 on the economy. Page 22 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2011. • Compared with calendar year 2019, 2020 collections have decreased by $200,445 or 42.88%. • Collections reached an all-time high in 2019 of $743,851, exceeding the previous high set in 2018 of $646,976. • This activity reflects the effects of COVID-19 on the economy. Page 23 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2011. • Compared with calendar year 2019, 2020 collections have decreased by $172,018 or 7.76%. • Collections reached an all-time high in 2018 of $3,800,432, and subsequently decreased to $3,333,549 in 2019. • This activity reflects the effects of COVID-19 on the economy. Debt Capacity and Bonds Outstandinq (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2020 is $10,200,357,539. Following the December 1, 2019 debt service payments, the City has $11,715,000 of nonvoted G.O. bonds outstanding which represents 7.66% of our nonvoted bond capacity, and 1.53% of our total debt capacity for all types of bonds. Of this amount: o $4,390,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $590,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,735,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 09 30.docx Page 4 Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 25 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2011. o Compared with calendar year 2019, 2020 collections have decreased by $237,828 or 17.86%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,858,000 to $2,027,000 in the years 2011 through 2019. o This activity reflects the effects of COVID-19 on the economy. • Page 26 provides a 10-year history of Telephone Utility Tax collections with monthly detail beginning January 2011. o Compared with 2019, 2020 collections have decreased by $112,340 or 10.62%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2020 Budget is set at $1,521,000. We will watch actual receipts closely as the year progresses. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. Three audits have been completed, and the City has received payments totaling $398,865 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $99,716 or 25% of the amount recovered. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 09 30.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget Revenues Property Tax 12,432,400 151,332 6,958,342 (5,474,058) 55.97% Sales Tax 24,632,900 2,393,597 16,051,572 (8,581,328) 65.16% Sales Tax - Public Safety 1,162,600 104,258 752,132 (410,468) 64.69% Sales Tax - Criminal Justice 2,052,300 184,845 1,322,238 (730,062) 64.43% Gambling Tax and Leasehold Excise Tax 384,000 332 58,530 (325,470) 15.24% Franchise Fees/Business Registration 1,220,000 7,739 641,329 (578,671) 52.57% State Shared Revenues 1,688,200 266,581 1,412,518 (275,682) 83.67% Fines, Forfeitures and Penalties 1,077,700 78,397 522,263 (555,437) 48.46% Community and Public Works 2,129,800 127,537 2,500,274 370,474 117.39% Recreation Program Revenues 659,200 500 140,786 (518,414) 21.36% Miscellaneous Department Revenue 21,000 0 20,960 (40) 99.81% Miscellaneous& Investment Interest 791,700 13,152 263,855 (527,845) 33.33% Transfers in - #105 (h/m tax-CP advertising) 30,000 0 0 (30,000) 0.00% Total Recurring Revenues 48,281,800 3,328,269 30,644,799 (17,637,001) 63.47% Expenditures City Council 622,187 29,905 398,275 223,912 64.01% City Manager 997,882 72,527 661,247 336,635 66.27% City Attorney 707,942 50,191 468,921 239,021 66.24% Public Safety 26,599,214 2,235,901 18,397,896 8,201,318 69.17% Deputy City Manager 277,187 19,542 211,199 65,988 76.19% Finance / IT 1,478,523 107,754 981,643 496,880 66.39% Human Resources 313,316 22,977 218,216 95,100 69.65% City Hall Operations and Maintenance 296,270 29,376 227,063 69,207 76.64% Community & Public Works - Engineering 1,971,731 125,941 1,126,659 845,072 57.14% Community & Public Works - Econ Dev 1,119,829 73,446 684,143 435,686 61.09% Community & Public Works - Bldg & Plan 2,420,414 187,348 1,665,079 755,335 68.79% Parks & Rec - Administration 352,227 37,853 238,469 113,758 67.70% Parks & Rec - Maintenance 917,500 84,863 625,654 291,846 68.19% Parks & Rec - Recreation 325,921 12,860 128,799 197,122 39.52% Parks & Rec - Aquatics 501,853 13,355 84,582 417,271 16.85% Parks & Rec - Senior Center 43,447 2,333 22,147 21,300 50.98% Parks & Rec - CenterPlace 965,359 74,983 536,208 429,151 55.54% General Government 1,321,111 103,357 653,312 667,799 49.45% Transfers out - #204 ('16 LTGO bond debt service) 401,450 33,454 301,088 100,362 75.00% Transfers out - #309 (park capital projects) 160,000 13,333 120,000 40,000 75.00% Transfers out - #311 (Pavement Preservation) 982,023 81,835 736,517 245,506 75.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 3,050 27,450 9,150 75.00% Transfers out - #502 (insurance premium) 410,000 34,167 307,500 102,500 75.00% Total Recurring Expenditures 43,221,986 3,450,351 28,822,069 14,399,917 66.68% Recurring Revenues Over (Under) Recurring Expenditures 5,059,814 (122,082) 1,822,730 (3,237,084) Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget Revenues Potential Settlement Proceeds 0 0 0 0 0.00% Grant Proceeds 70,000 0 17,039 (52,961) 24.34% Miscellaneous 0 0 0 0 0.00% Total Nonrecurring Revenues 70,000 0 17,039 (52,961) 24.34% Expenditures Public Safety (carpet & workstation replacement) 15,000 0 0 15,000 0.00% Public Safety (full facility generator) 0 0 86,109 (86,109) 0.00% Public Safety (SV Police Athletic League Grant) 0 0 1,263 (1,263) 0.00% City Hall Chambers (east wall repairs) 0 22,969 228,599 (228,599) 0.00% Building (equipment for new code enf officer) 13,700 0 0 13,700 0.00% Community & Public Works (Appleway Trail ED Sti 0 2,470 30,026 (30,026) 0.00% Community & Public Works (Housing Action Plan) 0 0 9,815 (9,815) 0.00% Parks & Rec (CenterPlace carpeting) 9,500 9,500 9,500 0 100.00% General Government (City Hall generator) 0 13,340 13,590 (13,590) 0.00% General Government - IT capital replacements 190,000 0 85,054 104,946 44.77% Gen Gov (Covid-19 Related Costs) 0 273,916 306,916 (306,916) 0.00% Transfers out - #122 (replenish reserve) 0 0 0 0 0.00% Transfers out - #309 (CenterPlace West Lawn) 1,500,000 0 0 1,500,000 0.00% Transfers out - #501 (new code enf vehicle) 30,000 0 0 30,000 0.00% Total Nonrecurring Expenditures 1,758,200 322,196 770,871 987,329 43.84% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (1,688,200) (322,196) (753,832) 934,368 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 3,371,614 (444,277) 1,068,898 (2,302,716) Beginning fund balance 37,427,218 37,427,218 Ending fund balance 40,798,832 38,496,116 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget Revenues Telephone Utility Tax 1,521,000 100,736 945,275 (575,725) 62.15% Motor Vehicle Fuel (Gas) Tax 2,046,700 136,059 1,089,513 (957,187) 53.23% Multimodal Transportation 131,500 32,961 98,887 (32,613) 75.20% Right -of -Way Maintenance Fee 70,000 0 6,870 (63,130) 9.81% Investment Interest 17,000 55 690 (16,310) 4.06% Miscellaneous Revenue 10,000 0 344 (9,656) 3.44% Total Recurring Revenues 3,796,200 269,812 2,141,580 (1,654,620) 56.41% Expenditures Wages / Benefits / Payroll Taxes 1,059,613 60,456 674,124 385,489 63.62% Supplies 146,050 4,659 94,452 51,598 64.67% Services & Charges 2,426,467 225,085 1,553,008 873,459 64.00% Snow Operations 543,776 6,116 476,318 67,458 87.59% Intergovernmental Payments 922,000 246,760 566,182 355,818 61.41% Transfers out - #501 (non -plow vehicle rental) 14,500 1,208 10,875 3,625 75.00% Transfers out - #501 (plow replace) 48,500 4,042 36,375 12,125 75.00% Total Recurring Expenditures 5,160,906 548,325 3,411,335 1,749,571 66.10% Recurring Revenues Over (Under) Recurring Expenditures (1,364,706) (278,514) (1,269,755) 94,951 NONRECURRING ACTIVITY Revenues Insurance Proceeds (traffic signal cabinet) Transfers in - #312 0 0 3,857 3,857 0.00% 1,364,706 113,726 1,023,530 (341,177) 75.00% Total Nonrecurring Revenues 1,364,706 113,726 1,027,387 (337,319) 75.28% Expenditures Emergency Traffic Control Repairs 0 0 7,142 (7,142) 0.00% Total Nonrecurring Expenditures 0 0 7,142 (7,142) 0.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 1,364,706 113,726 1,020,245 (344,461) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 0 (164,788) (249,511) (249,511) Beginning fund balance 556,265 556,265 Ending fund balance 556,265 306,754 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest 8,600 574 4,595 (4,005) 53.43% 400 3 61 (339) 15.32% Total revenues 9,000 577 4,657 (4,343) 51.74% Expenditures Capital Outlay 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 9,000 577 4,657 Beginning fund balance 14,115 14,115 Ending fund balance 23,115 18,772 (4,343) Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 420,000 32,010 169,498 (250,502) 40.36% Investment Interest 24,000 418 10,573 (13,427) 44.05% Transfers in - #105 0 0 0 0 0.00% Total revenues Expenditures Capital Expenditures Total expenditures 444,000 32,428 180,071 (263,929) 40.56% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 444,000 32,428 180,071 (263,929) Beginning fund balance 2,690,945 2,690,945 Ending fund balance 3,134,945 2,871,015 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 650,000 49,772 267,016 (382,984) 41.08% 6,000 105 2,332 (3,668) 38.87% Total revenues 656,000 49,877 269,349 (386,651) 41.06% Expenditures Transfers out - #001 30,000 0 0 30,000 0.00% Tourism Promotion 795,000 3,263 66,345 728,655 8.35% Total expenditures 825,000 3,263 66,345 Revenues over (under) expenditures (169,000) 46,614 203,004 Beginning fund balance 518,240 518,240 Ending fund balance 349,240 721,244 758,655 (1,145,307) 8.04% #106 - SOLID WASTE Revenues Solid Waste Administrative Fees 225,000 173,376 309,005 (84,005) 137.34% Solid Waste Road Wear Fee 1,500,000 0 843,658 656,342 56.24% Investment Interest 12,000 240 6,920 5,080 57.67% Total revenues 1,737,000 173,616 1,159,584 577,416 66.76% Expenditures Transfers out - #311 1,500,000 0 0 1,500,000 0.00% Education & Contract Administration 237,000 3,389 49,865 187,135 21.04% Total expenditures 1,737,000 3,389 49,865 1,687,135 2.87% Revenues over (under) expenditures 0 170,227 1,109,719 (1,109,719) Beginning fund balance 540,182 540,182 Ending fund balance 540,182 1,649,901 #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 79,000 0 38,851 40,149 49.18% 0 21 525 (525) 0.00% Total revenues 79,000 21 39,376 39,624 49.84% Expenditures PEG Reimbursement - CMTV 39,500 22,288 22,288 17,212 56.43% Capital Outlay 45,500 0 1,331 44,169 2.93% Total expenditures 85,000 22,288 23,619 Revenues over (under) expenditures (6,000) (22,267) 15,757 Beginning fund balance 128,255 128,255 Ending fund balance 122,255 144,012 61,381 27.79% (21,757) Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget #108 - AFFORDABLE & SUPPORTIVE HOUSING TAX FUND Revenues Affordable & Supportive Housing Tax Investment Interest 0 0 20,593 72,560 (72,560) 0.00% 11 30 (30) 0.00% Total revenues 0 20,603 72,591 (72,591) 0.00% Expenditures Affordable & Supportive Housing Program 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 20,603 72,591 (72,591) Beginning fund balance 0 0 Ending fund balance 0 72,591 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,400 4 1,136 (4,264) 21.04% Transfers in - #001 0 0 0 0 0.00% Grant Proceeds - Windstorm Cleanup 0 0 0 0 0.00% Subtotal revenues 5,400 4 1,136 (4,264) 21.04% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Transfers out - #101 0 0 0 0 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over (under) expenditures (494,600) 4 1,136 (504,264) Beginning fund balance 23,336 23,336 Ending fund balance (471,264) 24,472 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 DEBT SERVICE FUNDS Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 459,500 0 84,750 (374,750) 18.44% Transfers in - #001 401,450 33,454 301,088 (100,362) 75.00% Transfers in - #301 80,375 6,698 60,281 (20,094) 75.00% Transfers in - #302 80,375 6,698 60,281 (20,094) 75.00% Total revenues 1,021,700 46,850 506,400 (515,300) 49.56% Expenditures Debt Service Payments - CenterPlace 459,500 0 84,750 374,750 Debt Service Payments - Roads 160,750 0 10,375 150,375 Debt Service Payments -'16 LTGO Bond 401,450 0 118,225 283,225 18.44% 6.45% 29.45% Total expenditures 1,021,700 0 213,350 808,350 Revenues over (under) expenditures 0 46,850 293,050 (1,323,650) Beginning fund balance 0 0 Ending fund balance 0 293,050 20.88% Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget 1,000,000 117,311 956,065 (43,935) 95.61% 35,000 487 13,054 (21,946) 37.30% 1,035,000 117,797 969,119 (65,881) 93.63% Expenditures Transfers out - #204 80,375 6,698 60,281 20,094 75.00% Transfers out - #303 1,089,148 0 140,532 948,616 12.90% Transfers out - #311 (pavement preservation) 772,639 0 0 772,639 0.00% Transfers out - #314 49,041 0 222,809 (173,768) 454.33% Total expenditures 1,991,203 6,698 423,622 1,567,581 21.27% Revenues over (under) expenditures (956,203) 111,100 545,497 (1,633,462) Beginning fund balance 2,798,194 2,798,194 Ending fund balance 1,841,991 3,343,690 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 1,000,000 117,311 956,065 (43,935) 95.61% 35,000 759 19,881 (15,119) 56.80% Total revenues 1,035,000 118,070 975,945 (59,055) 94.29% Expenditures Transfers out - #204 80,375 6,698 60,281 20,094 75.00% Transfers out - #303 404,318 0 93,461 310,857 23.12% Transfers out - #311 (pavement preservation) 772,638 0 0 772,638 0.00% Total expenditures 1,257,331 6,698 153,742 1,103,589 12.23% Revenues over (under) expenditures (222,331) 111,372 822,203 (1,162,644) Beginning fund balance 4,391,870 4,391,870 Ending fund balance 4,169,539 5,214,073 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Developer Contribution 110,499 8,615 471,030 360,531 426.28% Grant Proceeds 6,596,718 105,168 1,372,990 (5,223,728) 20.81% Transfers in - #301 1,089,148 0 140,532 (948,616) 12.90% Transfers in - #302 404,318 0 93,461 (310,857) 23.12% Transfers in - #312 114,512 0 68,780 (45,732) 60.06% Investment Interest 0 0 0 0 0.00% Total revenues 8,315,195 113,783 2,146,792 (6,168,403) 25.82% Expenditures 205 Sprague/Barker Intersection Improvement 195,499 14,656 95,336 100,163 48.77% 249 Sullivan & Wellesley Intersection 100,000 18,357 72,028 27,972 72.03% 259 North Sullivan ITS Project 810,232 10,863 548,973 261,259 67.76% 267 Mission SW - Bowdish to Union 19,852 0 134 19,718 0.67% 273 Barker/I-90 Interchange 90,000 0 77,865 12,135 86.52% 275 Barker Rd Widening - River to Euclid 3,729,143 293,511 534,625 3,194,518 14.34% 276 Barker Rd Widening - Euclid to Trent 0 6,379 36,176 (36,176) 0.00% 285 Indiana Ave Pres - Evergreen to Sullivan 300,000 0 234,374 65,626 78.12% 291 Adams Sidewalk Infill Project 444,645 3,951 279,906 164,739 62.95% 292 Mullen Preservation: Broadway -Mission 0 0 4,822 (4,822) 0.00% 293 2018 CSS Citywide Reflective Signal BP 99,000 3,765 6,215 92,785 6.28% 294 Citywide Reflective Post Panels 47,775 9,175 32,822 14,953 68.70% 295 Garland Avenue Extension 150,000 119,399 1,061,697 (911,697) 707.80% 299 Argonne Rd Concrete Pvmt Indiana to Mont 32,000 1,679 48,778 (16,778) 152.43% 300 Pines& Mission Intersection Improvements 516,000 3,670 44,621 471,379 8.65% 301 Park & Mission Intersection Improvements 0 4,945 35,392 (35,392) 0.00% 302 Ella Sidewalk: Broadway to Alki 371,760 448 321,558 50,202 86.50% 303 S. Conklin Road Sidewalk 124,125 77 106,361 17,764 85.69% 310 Sullivan Rd Overcrossing UP RR Deck Rep. 0 1,381 15,954 (15,954) 0.00% 313 Barker Road/Union Pacific Crossing 0 4,638 30,268 (30,268) 0.00% 318 Wilbur Sidewalk: Boone to Mission 0 467 5,382 (5,382) 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 8,030,031 497,360 3,593,287 Revenues over (under) expenditures 285,164 (383,578) (1,446,495) Beginning fund balance 67,402 67,402 Ending fund balance 352,566 (1,379,093) 4,436,744 (10,605,147) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. 44.75% Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 CAPITAL PROJECTS FUNDS -continued #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds Transfers in - #001 Transfers in - #312 Investment Interest Miscellaneous Revenues Total revenues Budget Year Elapsed = 2020 75.00% 2020 Actual Actual through Budget % of Budget September September 30 Remaining Budget 2,500 0 1,075,364 1,072,864 43014.56% 1,660,000 13,333 120,000 (1,540,000) 7.23% 7,500 0 231,658 224,158 3088.78% 0 0 0 0 0.00% 0 0 (0) (0) 0.00% 1,670,000 13,333 1,427,022 (242,978) 85.45% Expenditures 268 Appleway Trail - Evergreen to Sullivan 5,000 7,153 1,375,012 (1,370,012) 27500.23% 296 Browns Park 2019 Construction Improvements 5,000 0 (49,206) 54,206-984.13% 304 CenterPlace West Lawn Phase 2 1,500,000 28,935 1,652,206 (152,206) 110.15% 305 CenterPlace Roof Repair 0 254,858 473,164 (473,164) 0.00% 314 Balfour Park Frontage Improvements 0 3,412 11,684 (11,684) 0.00% 315 Brown's Park 2020 Improvements 0 2,003 11,312 (11,312) 0.00% 316 Balfour Park Improvements - Phase 1 0 0 10,947 (10,947) 0.00% Total expenditures 1,510,000 296,361 3,485,118 Revenues over (under) expenditures 160,000 (283,028) (2,058,095) Beginning fund balance 78,627 78,627 Ending fund balance 238,627 (1,979,468) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest (1,975,118) 230.80% 1,732,140 17,000 125 3,290 (13,710) 19.35% Total revenues 17,000 125 3,290 (13,710) 19.35% Expenditures Transfers out 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 17,000 125 3,290 (13,710) Beginning fund balance 855,985 855,985 Ending fund balance 872,985 859,275 Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Transfers in - #001 982,023 81,835 736,517 (245,506) 75.00% Transfers in - #106 1,500,000 0 0 (1,500,000) 0.00% Transfers in - #301 772,639 0 0 (772,639) 0.00% Transfers in - #302 772,638 0 0 (772,638) 0.00% Grant Proceeds 10,588 0 84,251 73,663 795.72% Developer Contribution 0 0 0 0 0.00% Investment Interest 0 469 9,534 9,534 0.00% Total revenues 4,037,888 82,305 830,302 (3,207,586) 20.56% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 4,217,523 0 0 4,217,523 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 0 (167) 167 0.00% 267 Mission SW - Bowdish to Union 0 0 470 (470) 0.00% 269 Evergreen - Mission Connector to Indiana 0 0 305 (305) 0.00% 284 Argonne Rd. Pres - Valleyway to Broadway 0 0 40 (40) 0.00% 285 Indiana Ave Pres - Evergreen to Sullivan 0 13,762 1,493,247 (1,493,247) 0.00% 286 Broadway Preservation: Havana to Fancher 0 0 78 (78) 0.00% 287 University Pres - Dishman Mica to 16th 0 0 7,500 (7,500) 0.00% 290 2019 Local Access Streets (Midilome) 0 0 7,500 (7,500) 0.00% 292 Mullen Preservation: Broadway -Mission 0 0 5,086 (5,086) 0.00% 297 2019 SCWD#3 Street Preservation 0 0 (3,199) 3,199 0.00% 309 Local Access Streets: Barker Homes 0 466,520 500,185 (500,185) 0.00% 320 Sullivan Preservation: Sprague-8th 0 4,399 7,144 (7,144) 0.00% 323 Evergreen Road Preservation Project 0 1,040 1,040 (1,040) 0.00% Total expenditures 4,267,523 485,720 2,019,229 2,248,294 47.32% Revenues over (under) expenditures (229,635) (403,415) (1,188,927) (5,455,880) Beginning fund balance 4,425,201 4,425,201 Ending fund balance 4,195,566 3,236,274 #312 - CAPITAL RESERVE FUND Revenues Transfers in - #001 0 0 0 0 0.00% Transfers in - #310 0 0 0 0 0.00% Investment Interest 100,000 1,697 53,329 (46,671) 53.33% Total revenues 100,000 1,697 53,329 (46,671) 53.33% Expenditures Transfers out - #101 1,364,706 113,726 1,023,530 341,177 75.00% Transfers out - #303 114,512 0 68,780 45,732 60.06% Transfers out - #309 7,500 0 231,658 (224,158) 3088.78% Transfers out - #314 64,192 0 61 64,131 0.09% Land Acquisitions 0 0 4,110 (4,110) 0.00% Total expenditures 1,550,910 113,726 1,328,138 222,772 85.64% Revenues over (under) expenditures (1,450,910) (112,029) (1,274,810) (269,443) Beginning fund balance 12,936,816 12,936,816 Ending fund balance 11,485,906 11,662,007 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 CAPITAL PROJECTS FUNDS -continued #313 - CITY HALL CONSTRUCTION FUND Revenues Investment Interest Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Transfers out - #312 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 12,808,751 18,589 2,222,550 (10,586,201) 17.35% Investment Interest 0 66 367 367 0.00% Transfers in - #301 49,041 0 222,809 173,768 454.33% Transfers in -#312 64,192 0 61 (64,131) 0.09% Total revenues 12,921,984 18,655 2,445,787 (10,476,197) Expenditures 143 Barker Rd/BNSF Grade Separation 11,475,292 31,321 2,471,746 9,003,546 223 Pines Rd Underpass 1,562,500 38,518 491,441 1,071,059 311 Sullivan Rd./SR 290 Interchange Project 0 601 9,765 (9,765) 18.93% 21.54% 31.45% 0.00% Total expenditures 13,037,792 70,441 2,972,951 10,064,841 Revenues over (under) expenditures (115,808) (51,785) (527,164) (20,541,037) Beginning fund balance 1,008,638 1,008,638 Ending fund balance 892,830 481,473 22.80% Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees Investment Interest Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget 1,900,000 66,864 1,188,112 (711,888) 62.53% 40,000 337 9,164 (30,836) 22.91% Total Recurring Revenues 1,940,000 67,200 1,197,276 (742,724) 61.72% Expenditures Wages / Benefits / Payroll Taxes 519,582 33,954 304,311 215,271 58.57% Supplies 14,750 1,377 38,154 (23,404) 258.67% Services & Charges 1,298,153 244,428 797,693 500,460 61.45% Intergovernmental Payments 37,500 0 19,536 17,964 52.10% Vehicle Rentals - #501 14,000 1,167 10,500 3,500 75.00% Total Recurring Expenditures 1,883,985 280,925 1,170,193 713,792 62.11% Recurring Revenues Over (Under) Recurring Expenditures 56,015 (213,725) 27,083 (28,932) NONRECURRING ACTIVITY Revenues Grant Proceeds 59,828 0 304 (59,524) 0.51% Total Nonrecurring Revenues 59,828 0 304 (59,524) 0.51% Expenditures Capital - various projects 500,000 0 9,285 490,715 1.86% 285 Indiana Ave Pres - Evergreen to Sullivan 0 0 18,087 (18,087) 0.00% 302 Ella Sidewalk: Broadway to Alki 0 0 60,590 (60,590) 0.00% 303 S. Conklin Road Sidewalk 0 62 29,105 (29,105) 0.00% 309 Local Access Streets: Barker Homes 0 572 2,888 (2,888) 0.00% Watershed Studies 80,000 8,953 42,423 37,577 53.03% Stormwater Comprehensive Plan 100,000 0 0 100,000 0.00% Total Nonrecurring Expenditures 680,000 9,587 162,378 517,622 23.88% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (620,172) (9,587) (162,075) 458,097 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (564,157) (223,312) (134,992) 429,165 Beginning working capital 2,180,773 2,180,773 Ending working capital 1,616,616 2,045,782 Note: Work performed in the Storm water Fund for preservation projects is for storm water improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 203,098 (256,902) 44.15% Grant Proceeds 349,000 0 0 (349,000) 0.00% Investment Interest 20,000 310 8,136 (11,864) 40.68% Total revenues 829,000 310 211,234 (617,766) 25.48% Expenditures Capital - various projects 500,000 7,212 201,637 298,363 40.33% Total expenditures 500,000 7,212 201,637 298,363 40.33% Revenues over (under) expenditures 329,000 (6,902) 9,597 (916,129) Beginning working capital 2,118,299 2,118,299 Ending working capital 2,447,299 2,127,897 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Nine -Month Period Ended September 30, 2020 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2020 75.00% 2020 Budget Actual Actual through Budget September September 30 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 28,000 2,333 21,000 (7,000) 75.00% Interfund vehicle lease - #101 14,500 1,208 10,875 (3,625) 75.00% Interfund vehicle lease - #101 (plow replace) 48,500 4,042 36,375 (12,125) 75.00% Interfund vehicle lease - #402 14,000 1,167 10,500 (3,500) 75.00% Transfers in - #001 (CenterPlace kitchen reserve) 36,600 3,050 27,450 (9,150) 75.00% Transfers in - #001 (Code Enforcement Vehicle) 30,000 0 0 (30,000) 0.00% Investment Interest 19,000 210 5,449 (13,551) 28.68% Total revenues 190,600 12,010 111,649 (78,951) 58.58% Expenditures Wages / Benefits / Payroll Taxes 0 8,072 19,385 (19,385) 0.00% Small tools & minor equipment 20,000 0 0 20,000 0.00% Vehicle purchase 30,000 0 27,231 2,769 90.77% Snow plow purchase 235,000 0 125,590 109,410 53.44% Total expenditures 285,000 8,072 172,206 112,794 60.42% Revenues over (under) expenditures (94,400) 3,938 (60,557) (191,744) Beginning working capital 1,496,093 1,496,093 Ending working capital 1,401,693 1,435,537 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 Total revenues Expenditures Auto & Property Insurance Unemployment Claims Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 0 35 140 140 0.00% 410,000 34,167 307,500 (102,500) 75.00% 410,000 34,201 307,640 (102,360) 75.03% 410,000 0 337,987 72,013 82.44% 0 0 6,713 (6,713) 0.00% 410,000 0 344,700 65,300 84.07% 0 276,004 276,004 34,201 (37,060) 276,004 238,944 (167,661) SUMMARY FOR ALL FUNDS Total of Revenues for all Funds Per Revenue Status Report Difference Total of Expenditures for all Funds Per Expenditure Status Report 90,026,301 90,026,301 4,615,269 4,615,269 46,743,656 46,743,656 89,713,567 89,713,567 6,132,613 6,132,613 49,391,797 49,391,797 Total Capital expenditures (included in total expenditures) 28,000,346 1,371,069 12,576,930 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Investment Report For the Nine -Month Period Ended September 30, 2020 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 108 Affordable & Supportive Housing 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 10/12/2020 LGI P" NW Bank CD #2068 UMPQUA CD #0689 Total Investments $ 69,036,252.20 $ 3,075,557.68 $ 2,101,932.42 $ 74,213,742.30 3,232,007.77 0.00 0.00 3,232,007.77 (5,000,000.00) 0.00 0.00 (5,000,000.00) 11,616.53 0.00 0.00 11,616.53 $ 67,279,876.50 $ 3,075,557.68 $ 2,101,932.42 $ 72,457,366.60 matures: 7/23/2021 11/15/2020 rate: 0.40% 1.75% Balance Earnings Current Period Year to date Budget $ 35,964,113.02 $ 6,265.24 321, 047.80 55.43 15, 936.91 2.75 2,419,611.99 417.77 607, 844.34 104.95 1,392,220.69 240.38 121,369.34 20.96 61,177.42 10.56 0.00 0.00 5, 500, 000.00 0.00 20,623.98 3.56 2,817,969.28 486.55 4,394,275.98 758.71 0.00 0.00 0.00 0.00 724,172.79 125.04 2,718,877.89 469.44 9, 828, 414.86 1,696.97 0.00 0.00 384,659.10 66.42 1,950,694.04 336.81 1,798,143.36 310.47 1,214,838.66 209.75 201, 375.15 34.77 198,798.95 $ 700,000.00 690.14 17, 000.00 61.29 400.00 10, 572.53 24, 000.00 2,332.37 6,000.00 6,920.36 12, 000.00 525.16 0.00 30.43 0.00 0.00 0.00 0.00 0.00 1,136.00 5,400.00 13, 053.98 35, 000.00 19, 880.76 35, 000.00 0.00 0.00 0.00 0.00 3,289.57 17, 000.00 9,533.79 0.00 53, 328.56 100, 000.00 0.00 0.00 366.78 0.00 9,164.23 40, 000.00 8,135.93 20, 000.00 5,449.37 19, 000.00 139.76 0.00 $ 72,457,366.60 $ 11,616.53 $ 343,409.96 $ 1,030,800.00 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 09 30 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Nine -Month Period Ended September 30, 2020 Month Received 2019 2020 10/12/2020 Difference February 2,530,639.23 2,559,296.59 28,657.36 1.13% March 1,861,849.29 2,015,206.15 153,356.86 8.24% April 1,758,550.64 1,897,614.47 139, 063.83 7.91% May 2,208,350.09 1,847,551.89 (360,798.20) (16.34%) June 2,200,987.91 1,875,335.44 (325,652.47) (14.80%) July 2,333,320.72 2,570,769.98 237,449.26 10.18% August 2,530,196.67 2,677,467.88 147,271.21 5.82% September 2,405,945.26 2,682,700.17 276,754.91 11.50% 17, 829, 839.81 October 2,504,583.31 November 2, 422, 514.22 December 2, 341, 644.57 January 2,284,009.79 18,125, 942.57 27, 382, 591.70 18,125, 942.57 296,102.76 1.66% Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% * 8.90% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2020\sales tax collections 2020 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - August For the years 2011 through 2020 January February March April May June July August Collected to date 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 1,460,548 990,157 1,015,762 1,284,180 1,187, 737 1,248,218 1,332,834 1,279,500 1,589,887 1,009,389 1,067,733 1,277,621 1,174, 962 1,290,976 1,302,706 1,299,678 1,671,269 1,133, 347 1,148, 486 1,358,834 1,320,449 1,389,802 1,424,243 1,465,563 1,677,887 1,170, 640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,575,371 1,732,299 1,197, 323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,684,700 1,863,225 1,316,682 1,378,300 1,640,913 1,566,178 1,641,642 1,776,653 1,746,371 1,992,273 1,369,740 1,389,644 1,737,933 1,564,119 1,751,936 1,935,028 1,877,899 2,078,412 1,536,252 1,564,282 1,926,551 1,762,119 1,871,077 2,053,961 1,980,940 2,240,908 1,648,657 1,549,275 1,955,470 1,946,112 2,067,987 2,232,342 2,121,051 9/28/2020 2019 to 2020 Difference ok 2,253,852 12,944 0.58% 1,776,898 128,241 7.78% 1,687,355 138,080 8.91% 1,627,596 (327,874) (16.77%) 1,651,937 (294,175) (15.12%) 2,291,842 223,855 10.82% 2,368,495 136,153 6.10% 2,393,597 272,546 12.85% 9,798,936 10, 012, 952 10, 911, 993 11, 482, 994 12, 097, 269 12, 929, 964 13, 618, 572 14, 773, 594 15, 761, 802 16, 051, 572 289,770 1.84% September 1,294,403 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 1,946,689 2,019,198 2,223,576 0 October 1,291,217 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 1,898,067 2,005,836 2,134,985 0 November 1,217,933 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 1,768,817 1,925,817 2,064,504 0 December 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 1,856,989 1,918,411 2,019,895 0 Total Collections 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 22,642,856 24,204,762 16,051,572 Budget Estimate 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 22,917,000 24,632,900 Actual over (under) budg 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 1,760,956 1,287,762 (8,581,328) Total actual collections as a % of total budget 104.51% 108.57% 108.77% 102.65% 103.30% 107.61% 106.23% 108.43% 105.62% n/a % change in annual total collected 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% 7.37% 6.90% n/a % of budget collected through August 68.96% 70.46% 71.55% 67.59% 68.62% 69.97% 68.60% 70.75% 68.78% 65.16% % of actual total collected through August 65.98% 64.90% 65.78% 65.84% 66.43% 65.02% 64.58% 65.25% 65.12% n/a Chart Reflecting History of Collections through the Month of August 18,000,000 16,000,000 14,000,000 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 1 I August ■ August ■ July ■ June • May • April • March • February • January 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Page 21 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2020\105 hotel motel tax 2020 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - Actual for the years 2011 through 2020 January February March April May June July August 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 22,212 22,792 24,611 38,230 33,791 41,403 49,312 57,452 21,442 21,549 25,655 52,130 37,478 43,971 52,819 57,229 24,185 25,975 27,739 40,979 40,560 47,850 56,157 63,816 25,425 26,014 29,384 48,246 41,123 52,618 61,514 70,384 27,092 27,111 32,998 50,455 44,283 56,975 61,809 72,697 31,887 27,773 34,330 52,551 50,230 55,060 65,007 73,700 27,210 26,795 31,601 52,242 50,112 60,637 69,337 76,972 28,752 28,878 31,906 57,664 51,777 62,048 71,865 79,368 31,865 32,821 40,076 59,117 53,596 73,721 84,628 91,637 36,203 31,035 37,395 24,959 16,906 28,910 41,836 49,772 9/28/2020 2019 to 2020 Difference 4,338 13.61% (1,786) (5.44%) (2,681) (6.69%) (34,158) (57.78%) (36,690) (68.46%) (44,811) (60.78%) (42,792) (50.56%) (41,865) (45.69%) Total Collections 289,804 312,273 327,262 354,707 373,420 390,538 394,906 412,258 467,461 267,016 (200,445) (42.88%) September 58,908 64,299 70,794 76,100 74,051 70,305 80,173 79,661 97,531 0 October 39,028 43,699 43,836 45,604 49,880 55,660 56,631 61,826 77,932 0 November 37,339 39,301 42,542 39,600 42,376 46,393 47,090 52,868 59,252 0 December 32,523 30,432 34,238 33,256 41,510 33,478 37,180 40,363 41,675 0 Total Collections 457,603 490,004 518,672 549,267 581,237 596,374 615,980 646,976 743,851 267,016 Budget Estimate 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 650,000 Actual over (under) budg (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 66,976 143,851 (382,984) Total actual collections as a % of total budget 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% 123.98% n/a % change in annual total collected 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14.97% n/a % of budget collected through August 60.38% 72.62% 66.79% 66.93% 67.89% 67.33% 68.09% 71.08% 77.91% 41.08% % of actual total collected through August 63.33% 63.73% 63.10% 64.58% 64.25% 65.49% 64.11% 63.72% 62.84% n/a Chart Reflecting History of Collections through the Month of August 500,000 450,000 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 August 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 • August ■ July ■ June • May ■ April • March • February • January Page 22 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2020\301 and 302 REET for 2020 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through August Actual for the years 2011 through 2020 January February March April May June July August Collected to date 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 64,128 36,443 95,880 79,681 124,692 81,579 79,629 129,472 46,359 56,115 71,730 86,537 111,627 124,976 101,049 106,517 56,898 155,226 72,172 90,377 116,165 139,112 128,921 117,150 61,192 67,049 81,724 105,448 198,870 106,676 208,199 172,536 96,141 103,508 165,868 236,521 165,748 347,421 217,375 202,525 104,446 83,583 220,637 205,654 192,806 284,897 248,899 231,200 153,661 124,514 282,724 169,060 202,734 248,768 449,654 472,420 239,437 146,892 310,562 218,842 646,397 277,424 302,941 261,626 120,809 199,209 193,913 347,528 263,171 465,044 327,636 300,312 212,512 242,927 203,774 197,928 258,784 329,801 234,040 365,838 10/23/2020 2019 to 2020 Difference 91,703 75.91% 43,718 21.95% 9,861 5.09% (149,600) (43.05%) (4,387) (1.67%) (135,243) (29.08%) (93,596) (28.57%) 65,526 21.82% 691,505 704,910 876,021 1,001,693 1,535,107 1,572,124 2,103,535 2,404,121 2,217,622 2,045,604 (172,018) (7.76%) September 68,020 63,517 174,070 152,323 179,849 178,046 187,348 259,492 335,824 0 October 61,396 238,095 117,806 123,505 128,833 253,038 207,895 584,792 225,216 0 November 74,753 104,886 78,324 172,227 129,870 186,434 229,800 263,115 319,161 0 December 65,077 74,300 75,429 117,682 157,919 164,180 278,995 288,912 235,726 0 Total distributed by Spokane County 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 3,800,432 3,333,549 2,045,604 Budget estimate 780,000 875,000 975,000 1,100,000 1,400,000 2,000,000 2,000,000 3,000,000 2,800,000 2,000,000 Actual over (under) budget 180,751 310,707 346,650 467,429 731,578 353,822 1,007,573 800,432 533,549 45,604 Total actual collections as a % of total budget 123.17% 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% 126.68% 119.06% n/a % change in annual total collected (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% 27.77% 26.36% (12.28%) n/a % of budget collected through August 88.65% 80.56% 89.85% 91.06% 109.65% 78.61% 105.18% 80.14% 79.20% 102.28% % of actual total collected through August 71.98% 59.45% 66.28% 63.91% 72.02% 66.79% 69.94% 63.26% 66.52% n/a Chart Reflecting History of Collections through the Month of August 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 August I 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 • August • July ■ June • May • April • March • February ■ January age 23 P:\Finance\Finance Activity Reports\Debt Capacity\2020\debt capacity 2020 CITY OF SPOKANE VALLEY, WA Debt Capacity 4/1 /2020 2019 Assessed Value for 2020 Property Taxes 10,200,357,539 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2018 Capacity Utilized 102,003,575 153,005,363 255,008,938 255,008,938 765,026,814 0 102,003,575 11,715,000 141,290,363 0 255,008,938 0 255,008,938 11,715,000 753,311,814 0.00% 7.66% 0.00% 0.00% 1.53% 2014 LTGO Bonds Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 Bonds 12/1/2015 Repaid - 12/1/2016 12/1/2017 12/1/2018 12/1/2019 225,000 175,000 185,000 190,000 230,000 255,000 1,260,000 135,000 125,000 130,000 130,000 135,000 140,000 795,000 360,00 300,00 315,000 320,000 365,000 395,000 2,055,000 0 0 75,000 150,000 155,000 160,000 540,000 360,000 300,000 390,000 470,000 520,000 555,000 2,595,000 12/1/2020 290,000 140,000 430,000 165,000 12/1/2021 320,000 145,000 465,000 170,000 12/1/2022 350,000 150,000 500,000 175,000 12/1/2023 390,000 155,000 545,000 180,000 12/1/2024 430,000 0 430,000 185,000 12/1/2025 465,000 0 465,000 195,000 12/1/2026 505,000 0 505,000 900,000 12/1/2027 395,000 0 395,000 '05,000 12/1/2028 300,000 0 300,000 15,000 12/1/2029 245,000 0 245,000 2'0,000 12/1/2030 225,000 0 225,000 2. ,000 Bonds 12/1/2031 180,000 0 180,000 23.,000 Remaining 12/1/2032 130,000 0 130,000 246,000 12/1/2033 165,000 0 165,000 250,000 12/1/2034 0 0 0 260, 1 00 12/1/2035 0 0 0 270,000 12/1/2036 0 0 0 280,0 0 12/1/2037 0 0 0 290,0 0 12/1/2038 0 0 0 305,00 12/1/2039 0 0 0 315,00 12/1/2040 0 0 0 330,000 12/1/2041 0 0 0 340,000 12/1/2042 0 0 0 355,000 12/1/2043 0 0 0 365,000 12/1/2044 0 0 0 375,000 12/1/2045 0 0 0 390,000 595,000 635,000 675,000 725,000 615,000 660,000 705,000 600,000 515,000 465,000 450,000 415,000 370,000 415,000 260,000 270,000 280,000 290,000 305,000 315,000 330,000 340,000 355,000 365,000 375,000 390,000 4,390,000 590,000 4,980,000 6,735,000 11,715,000 5,650,000 1,385,000 7,035,000 7,275,000 14, 310, 000 Page 24 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2020\motor vehicle fuel tax collections 2020 CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - For the years 2011 through 2020 January February March April May June July August 2011 2012 2013 I 2014 2015 2016 2017 2018 2019 2020 154,792 146,353 141,849 165,019 154,700 158,351 165,398 153,361 159,607 135,208 144,297 153,546 144,670 159,827 160,565 164,050 146,145 145,998 135,695 156,529 151,595 167,479 155,348 173,983 152,906 148,118 131,247 156,269 156,850 161,965 157,805 172,308 152,598 145,455 140,999 157,994 156,259 164,872 168,205 186,277 163,918 163,037 145,537 167,304 171,829 157,737 177,427 177,567 150,654 164,807 138,205 168,000 174,211 174,838 177,019 195,780 162,359 175,936 139,826 168,796 193,986 144,308 194,267 205,438 148,530 181,823 131,009 144,080 185,669 175,985 169,733 195,107 152,686 170,461 146,280 90,589 130,168 128,359 138,932 136,633 9/28/2020 2019 to 2020 Difference ok 4,156 2.80% (11,362) (6.25%) 15,271 11.66% (53,491) (37.13%) (55,501) (29.89%) (47,626) (27.06%) (30,801) (18.15%) (58,474) (29.97%) Collected to date 1,239,823 1,221,770 1,232,772 1,237,468 1,272,659 1,324,356 1,343,514 1,384,916 1,331,936 1,094,108 (237,828) (17.86%) September 173,820 171,651 195,397 173,299 174,505 194,640 184,342 180,874 180,605 0 October 158,889 153,022 133,441 160,539 161,520 166,369 163,780 158,062 162,187 0 November 160,461 162,324 164,303 165,871 181,771 176,178 194,814 199,282 196,240 0 December 124,714 138,223 142,140 141,298 153,338 152,787 154,298 148,960 155,728 0 Total Collections 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 2,072,094 2,026,696 1,094,108 Budget Estimate 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 2,039,500 2,055,300 Actual over (under) budg (17,293) (58,810) (847) 12,075 76,093 930 (8,152) 10,994 (12,804) (961,192) Total actual collections as a % of total budget 99.08% 96.91% 99.95% 100.65% 104.07% 100.05% 99.60% 100.53% 99.37% n/a % change in annual total collected 45.51% (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% 1.54% (2.19%) n/a % of budget collected through August 66.12% 64.11% 65.96% 66.30% 68.14% 65.78% 65.57% 67.19% 65.31% 53.23% % of actual total collected through August 66.74% 66.15% 65.99% 65.88% 65.47% 65.75% 65.83% 66.84% 65.72% n/a Chart Reflecting History of Collections through the Month of August 1,600,000 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 1 1 August I August II July ■ June May April March ■ February January 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Page 25 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2020\telephone utility tax collections 2020 CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - August For the years 2011 through 2020 January February March April May June July August 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 241,357 230,366 245,539 238,561 236,985 239,013 244,191 349,669 193,818 261,074 234,113 229,565 227,469 234,542 226,118 228,789 217,478 216,552 223,884 214,618 129,270 293,668 213,078 211,929 210,777 205,953 208,206 206,038 210,010 210,289 205,651 205,645 177,948 212,845 174,738 214,431 187,856 187,412 190,984 185,172 182,167 173,971 177,209 171,770 174,512 170,450 174,405 171,909 162,734 163,300 162,536 157,285 161,506 156,023 157,502 150,644 130,196 164,060 158,416 146,519 149,434 150,780 147,281 148,158 136,615 132,538 138,727 126,455 135,704 129,602 130,723 127,303 123,292 122,448 121,938 120,016 118,018 117,905 120,922 100,788 10/23/2020 2019 to 2020 Difference (13,323) (9.75%) (10,090) (7.61%) (16,789) (12.10%) (6,439) (5.09%) (17,686) (13.03%) (11,697) (9.03%) (9,801) (7.50%) (26,515) (20.83%) Collected to date 2,025,681 1,835,488 1,720,477 1,662,569 1,531,386 1,396,393 1,271,530 1,194,844 1,057,667 945,327 (112,340) (10.62%) September 241,476 227,042 210,602 199,193 183,351 170,476 155,977 141,290 128,018 0 October 237,111 225,735 205,559 183,767 183,739 166,784 153,075 142,925 127,214 0 November 240,246 225,319 212,947 213,454 175,235 166,823 151,208 139,209 125,027 0 December 236,449 221,883 213,097 202,077 183,472 168,832 161,115 140,102 126,226 0 Total Collections 2,980,963 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 1,758,370 1,564,152 945,327 Budget Estimate 3,000,000 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 1,600,000 1,521,000 Actual over (under) budg (19,037) (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) (141,630) (35,848) (575,673) Total actual collections as a % of total budget 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% 92.55% 97.76% n/a % change in annual total collected (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) (7.11%) (11.05%) n/a % of budget collected through August 67.52% 61.18% 59.33% 60.46% 59.70% 59.67% 63.58% 62.89% 66.10% 62.15% % of actual total collected through August 67.95% 67.10% 67.14% 67.55% 67.85% 67.48% 67.17% 67.95% 67.62% n/a Chart Reflecting History of Collections through the Month of August 2,500,000 2,000,000 1,500,000 1,000,000 500,000 2011 I 2012 2013 2014 i 2015 August 2016 • • 2017 1 2018 2019 2020 ■ August ■ July ■ June • May • April • March • February • January Page 26