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2020, 12-22 Regular MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, December 22, 2020 6:00 p.m. Remotely via ZOOM Meeting 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Governor Inslee's March 24, 2020 Proclamation concerning the COVID-19 Emergency, which waives and suspends the requirement to hold in -person meetings and provides options for the public to attend remotely, physical public attendance at Spokane Valley Council meetings are suspended until the Governor's order has been rescinded or amended. Therefore, until further notice, a live feed of the meeting will be available on our website and on Comcast channel 14. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity," will be accepted via the following links, and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: GENERAL PUBLIC COMMENT OPPORTUNITY 11l: Use the link above to sign up for oral public comments and indicate if you want to speak at General Public Comment Opportunity [ 1 ] or [2]. Citizens may only speak at one or the other, but not both. If there is no indication of which comment opportunity, you will be placed in the first. The link will guide you to directions to sign up for oral public comments. This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep the remarks civil. Remarks will be limited to three minutes per person. NEW BUSINESS: 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on Dec. 22, 2020, Request for Council Action Form Total: $4,599,042.48 b. Approval of Payroll for Pay Period Ending December 15, 2020: $402,589.90 c. Approval of November 17, 2020 Council Meeting Minutes — Study Session d. Approval of November 24, 2020 Council Meeting Minutes — Formal e. Approval of December 8, 2020 Council Meeting Minutes — Formal f. Approval of December 15, 2020 Council Meeting Minutes — Special w/4th District Legislators g. Approval of December 15, 2020 Council Meeting Minutes — Study Session Council Agenda November 24, 2020 Page 1 of 2 2. Proposed Resolution 20-016 for 2021 Fees — Chelsie Taylor [public comment opportunity] GENERAL PUBLIC COMMENT OPPORTUNITY 121: Use the link above to sign up for oral public comments and indicate if you want to speak at General Public Comment Opportunity [1] or [2]. Citizens may only speak at one or the other, but not both. If there is no indication of which comment opportunity, you will be placed in the first. The link will guide you to directions to sign up for oral public comments. This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep the remarks civil. Remarks will be limited to three minutes per person. ADMINISTRATIVE REPORTS: 3. Marketing and Communications 2020 Report — Lesli Brassfield 4. House Bill 1590 Update — Cary Driskell 5. Advance Agenda — Mayor Wick INFORMATION ONLY (will not be reported or discussed): 6. Campaign Donations and Potential Conflicts of Interests CITY MANAGER COMMENTS ADJOURNMENT Council Agenda November 24, 2020 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 22, 2020 Department Director Approval: Check all that apply: ® consent old business new business n public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS 12/03/2020 52341-52345 12/03/2020 52346-52350, 11274065, 11332710, 11332784, 11332823, 11371119 12/04/2020 12/08/2020 12/09/2020 12/09/2020 12/10/2020 12/10/2020 12/11/2020 12/14/2020 12/17/2020 52351-52360 52361-52387 52388-52404 52405-52425 52426-52430 52431-52439 7357, 7358, 7361, 7363, 7369-7372, 7374, 7375, 7381, 7382 52440-52450 52451 TOTAL AMOUNT $5,961.86 $3,548,428.27 $41,659.37 $85,801.50 $53,431.72 $145,894.11 $56,835.21 $17,096.92 $380,565.88 $235,367.64 $28,000.00 GRAND TOTAL: $4,599,042.48 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.040.041. Engineering 001.040.042. Economic Development 001.040.043. Building 001.076.000.576. Parks & Rec—Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rec-Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Serv. 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Eco. 001.090.000.595. General Gov't -Pavement Preser. 001.090.000.560. General Gov't -Social Services 001.090.000.594 General Gov't -Capital Outlay Other Funds: 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List 12/03/2020 11:18:55AM Spokane Valley Page: Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52341 12/3/2020 001606 BANNER BANK 9392 Oct 2020 001.033.099.518 CRIMSON HEARTH 29.00 9392 Oct 2020 001.013.000.513 CONTRACT DESIGN ASSOCIATES 451.38 9392 Oct 2020 001.033.099.518 CRIMSON HEARTH 29.00 9392 Oct 2020 001.040.043.524 INT'L CODE COUNCIL 115.00 9392 Oct 2020 001.033.000.518 SEALANT SPECIALISTS 95.28 9392 Oct 2020 001.033.099.518 RODDA PAINT 12.26 9392 Oct 2020 001.033.099.518 DARCY'S RESTAURANT 53.33 9392 Oct 2020 001.033.000.518 RESTOCKIT.COM 1,396.38 9392 Oct 2020 001.143.70.00 9392 Oct 2020 001.143.70.00 9392 Oct 2020 001.040.043.558 9392 Oct 2020 001.018.013.513 9392 Oct 2020 001.040.043.558 AMERICAN INSTITUTE OF PARLIAMEN AMERICAN INSTITUTE OF PARLIAMEN JURASSIC PARLIAMENT SPOKESMAN REVIEW APA- INLAND EMPIRE SECTION Total : 70.00 55.00 27.00 0.99 28.16 2,362.78 52342 12/3/2020 001606 BANNER BANK 3169 Oct 2020 001.076.305.575 HOME DEPOT 35.23 3169 Oct 2020 001.076.305.575 INLAND NORTHWEST INDUSTRIALTR) 250.00 3169 Oct 2020 001.076.305.575 VIP PRODUCTIONS 95.78 3169 Oct 2020 001.076.305.575 INLAND NORTHWEST INDUSTRIAL TR) 125.00 3169 Oct 2020 001.076.305.575 DEPT OF LABOR & INDUSTRIES 54.30 3169 Oct 2020 001.076.305.575 THERMAL SUPPLY 452.18 Total : 1,012.49 52343 12/3/2020 001606 BANNER BANK 6368 Oct 2020 402.402.000.531 TESTAMERICA LABORATORY 77.50 6368 Oct 2020 001.040.042.558 FACEBOOK 15.00 6368 Oct 2020 001.040.042.558 APA 56.32 6368 Oct 2020 001.013.000.513 GREATER SPOKANE INC 120.00 6368 Oct 2020 001.033.000.518 THE HOME DEPOT 52.17 6368 Oct 2020 001.090.099.518 WALMART 66.12 6368 Oct 2020 001.033.000.518 MAVERIK 12.78 6368 Oct 2020 001.018.014.514 WFOA 100.00 6368 Oct 2020 001.018.014.514 WFOA 100.00 6368 Oct 2020 101.042.000.543 DEPT OF LABOR & INDUSTRIES 26.40 6368 Oct 2020 001.018.014.514 WFOA 100.00 6368 Oct 2020 001.040.042.558 CONSTANT CONTACT 364.09 Page: 1 vchlist Voucher List Page: 2 12/03/2020 11:18:55AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52343 12/3/2020 001606 BANNER BANK (Continued) 6368 Oct 2020 402.402.000.531 TESTAMERICA 97.20 6368 Oct 2020 101.042.000.542 INSTITUTE OF TRANSPORTATION ENE 120.00 6368 Oct 2020 001.040.042.558 MRSC 35.00 6368 Oct 2020 001.033.000.518 CHICAGO FAUCET SHOPPE 80.66 6368 Oct 2020 001.018.016.518 APPLE.COM 107.81 6368 Oct 2020 001.090.000.586 AMAZON WEB SERVICES 7.07 6368 Oct 2020 001.033.000.518 GIBSONS NURSERY & LANDSCAPING 367.54 6368 Oct 2020 001.013.015.515 AWC 25.00 6368 Oct 2020 001.033.000.518 CHICAGO FAUCET SHOPPE 45.14 Total : 1,975.80 52344 12/3/2020 001606 BANNER BANK 8573 Oct 2020 402.402.000.531 GREEN RIVER COLLEGE 42.00 8573 Oct 2020 001.013.000.513 NAT'L ASSN OF PARLIAMENTARIANS 90.00 8573 Oct 2020 101.042.000.542 IMSA 100.00 8573 Oct 2020 001.016.016.521 JOHNSTONE SUPPLY 338.79 Total : 570.79 52345 12/3/2020 001606 BANNER BANK 8557 Oct 2020 001.011.000.511 GREATER SPOKANE INC 40.00 Total : 40.00 5 Vouchers for bank code : apbank Bank total : 5,961.86 5 Vouchers in this report Total vouchers : 5,961.86 Page: 2 vchlist Voucher List Page: 3 12/03/2020 11:18:55AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 3 vchlist 12/03/2020 11: 38:53AM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52346 12/3/2020 000252 LOWE'S BUSINESS ACCOUNT Nov 2020 101.042.000.543 SUPPLIES: CITY HALL, PRECINCT, MAI 488.49 Total : 488.49 52347 12/3/2020 000910 MANTZ, GLORIA EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 116.00 Total : 116.00 52348 12/3/2020 000868 POWER CITY ELECTRIC CON. INC. PAYAPP 5 303.000.259.595 0259-CONSTRUCTION 1,500.00 Total : 1,500.00 52349 12/3/2020 007987 SETTER, JEFF BLD-2020-3662 001.040.043.345 PERMIT REFUND: BLD-2020-3662 19.45 Total : 19.45 52350 12/3/2020 000842 WM WINKLER COMPANY PAYAPP 9 309.000.268.595 0268-CONSTRUCTION 14,938.64 Total : 14,938.64 11274065 11/13/2020 007957 INNOVIA FOUNDATION ROUND 2 001.090.099.518 COSV CARES ACT GRANT 688,065.00 Total : 688,065.00 11332710 11/25/2020 005314 US BANK 1664473 204.204.000.591 LTGO REFUNDING BONDS 2014 525,125.00 Total : 525,125.00 11332784 11/25/2020 005314 US BANK 1664478 204.000.000.591 LTGO BONDS 2016 283,225.00 Total : 283,225.00 11332823 11/30/2020 000001 SPOKANE CO TREASURER 9290201854 001.016.000.521 LE CONTRACT OCTOBER 2020 1,863,483.00 Total : 1,863,483.00 11371119 12/5/2020 000001 SPOKANE CO TREASURER NOVEMBER 2020 001.016.000.512 SPOKANE COUNTY SERVICES 171,467.69 Total : 171,467.69 10 Vouchers for bank code : apbank Bank total : 3,548,428.27 10 Vouchers in this report Total vouchers : 3,548,428.27 . Page: vchlist Voucher List Page: 2 12/03/2020 11:38:53AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: �� vchlist 12/04/2020 2:28:59PM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 52351 12/4/2020 007808 AMENTO GROUP INC 102041 52352 12/4/2020 007965 ARGUS JANITORIAL INV08663 52353 12/4/2020 006327 DEVRIES MOVING PACKING STORAGE 92732 52354 12/4/2020 002975 FREEDOM SALES AND SUPPLY LLC 2020639 52355 12/4/2020 001133 PATRIOT FIRE PROTECTION INC. 2215913R 52356 12/4/2020 002592 PURE FILTRATION PRODUCTS 63603 52357 12/4/2020 007142 SCJ ALLIANCE 61658 52358 12/4/2020 000065 STAPLES ADVANTAGE 3461008358 3461008363 52359 12/4/2020 007231 WESTERN EXTERMINATOR COMPANY 52360 12/4/2020 002363 WESTERN STATES EQUIPMENT CO 10 Vouchers for bank code : apbank 10 Vouchers in this report 6433838 6433927 IN001471030 001.033.099.518 001.033.000.518 001.090.099.518 001.033.000.518 001.016.016.521 001.076.305.575 001.040.043.558 001.040.043.558 001.040.043.558 001.016.016.521 001.033.000.518 001.016.016.521 Description/Account Amount PROFESSIONAL SERVICES: CITY HALL Total: JANITORIAL SVCS: CITY HALL, PRECIP Total : COVID: LABOR SERVICES SAFETY EQUIPMENT Total: Total: CONTRACT TO REPLACE #1 OS&Y SH Total: SUPPLIES FOR CENTERPLACE PROFESSIONAL SERVICES Total: Total : OFFICE SUPPLIES: EXECUTIVE OFFICE SUPPLIES: EXECUTIVE Total : PEST MGMT SERVICES AT CITY HALL PEST MGMT SERVICES AT CITY HALL Total : VEHICLE REPAIR Total: Bank total : Total vouchers : 20,802.31 20,802.31 10.054.86 10,054.86 1,145.15 1,145.15 473.07 473.07 6,279.16 6,279.16 80.96 80.96 1.207.50 1,207.50 15.64 91.42 107.06 189.49 161.17 350.66 1,158.64 1,158.64 41,659.37 41,659.37 vchlist Voucher List Page: 2 12/04/2020 2:28:59PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished. the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: o_Y 7 vchlist 12/08/2020 11:02:27AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 52361 12/8/2020 000197 ACRANET 52362 12/8/2020 006686 AMERICAN WATER RESOURCES ASSOC 52363 12/8/2020 000135 APA 52364 12/8/2020 000444 ARCTIC LIGHTING & ELECTRIC 52365 12/8/2020 007673 DIBBLE ENGINEERS INC 52366 12/8/2020 007871 EMPIRE SPRAY SERVICE INC 52367 12/8/2020 002930 EQUIPMENT WATCH 52368 12/8/2020 003261 FEHR & PEERS 52369 12/8/2020 003261 FEHR & PEERS 52370 12/8/2020 007672 MULTICARE CENTERS OF 52371 12/8/2020 006554 NAOMI 52372 12/8/2020 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 15637 61701 - 2021 MBRSHIP 101794-20104 754-Ret 30017 46540 72576480 141495 141660 141497 142070 #3/QTR 4 FINAL 10312004 001.018.016.518 001.143.70.00 001.040.043.558 001.223.40.00 001.033.099.518 001.033.000.518 001.143.70.00 001.040.041.543 001.090.000.513 314.000.311.595 001.018.016.518 001.090.000.560 001.018.016.518 Description/Account Amount EMPLOYEE BACKGROUND CHECKS Total: AMERICAN WATER RESOURCES ASSC Total : APA MEMBERSHIPS Total : MONITOR POWER ON UPS UNIT IN TV Total : CITY HALL STRUCTURAL REVIEW Total : Total: Total : Total : Total : Total : FALL SERVICES AT CITY HALL ESTIMATOR PACKAGE PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES EMPLOYEE PHYSICAL EXAMS 2020 SOC SVCS/ECON DEV GRANT #3 Total: 115.00 115.00 179.00 179.00 446.00 446.00 450.00 450.00 3,011.25 3,011.25 266.81 266.81 4,083.71 4,083.71 1,551.20 5,202.95 6,754.15 4,451.20 4,451.20 130.00 130.00 1,076.62 1,076.62 FLEX SPENDING ADMINISTRATION 392.00 Total : 392.00 Page: vchlist 12/08/2020 11:02:27AM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 52373 12/8/2020 000652 OFFICE DEPOT INC. 52374 12/8/2020 000652 OFFICE DEPOT INC. 52375 12/8/2020 005050 OGDEN MURPHY WALLACE PLLC 52376 12/8/2020 001860 PLATT ELECTRIC SUPPLY 52377 12/8/2020 007988 PRESSLER FORENSICS, INC. 52378 12/8/2020 002193 QSCEND TECHNOLOGIES INC 52379 12/8/2020 000001 SPOKANE CO TREASURER 52380 12/8/2020 000405 SPOKANE VALLEY PARTNERS 52381 12/8/2020 000065 STAPLES ADVANTAGE 52382 12/8/2020 007159 THE HOME DEPOT PRO 138209476001 138209851001 133450931001 133494438001 133494443001 136274863001 136274863002 844546 0X78061 0X91116 F020025.00-1 INV203937 50320152 20-151.01-6 FINAL 3463244638 3463244639 3463244640 3463244641 3463244642 583427521 001.018.016.518 001.018.016.518 001.013.015.515 001.013.015.515 001.013.015.515 001.013.015.515 001.013.015.515 001.013.015.515 001.016.016.521 001.016.016.521 001.033.099.518 001.143.70.00 001.143.70.00 001.090.099.518 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.040.043.558 001.090.099.518 Description/Account Amount OFFICE SUPPLIES: HR OFFICE SUPPLIES: HR OFFICE SUPPLIES: LEGAL OFFICE SUPPLIES: LEGAL OFFICE SUPPLIES: LEGAL OFFICE SUPPLIES: LEGAL OFFICE SUPPLIES: LEGAL PROFESSIONAL SERVICES SUPPLIES FOR PRECINCT SUPPLIES FOR PRECINCT PROFESSIONAL SERVICES Total : Total : Total : Total: Total : SOFTWARE MAINTENANCE & SUPPOF Total : AUDITORS WEBSITE ACCESS CARES ACT 2020 GRANT OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Total : Total: Total: 81.43 36.80 118.23 337.00 64.45 13.04 8.70 8.70 431.89 438.00 438.00 8.33 1.43 9.76 5,874.64 5,874.64 36, 040.79 36,040.79 157.50 157.50 16,133.77 16,133.77 114.12 229.65 108.17 22.67 70.74 545.35 SUPPLIES FOR CITY HALL 101.63 Page: vchlist Voucher List Page: 3 12/08/2020 11:02:27AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice 52382 12/8/2020 007159 007159 THE HOME DEPOT PRO (Continued) Fund/Dept Description/Account Amount Total : 101.63 52383 12/8/2020 007159 THE HOME DEPOT PRO 584745301 001.033.000.518 JANITORIAL SUPPLIES 94.83 585283633 001.033.000.518 JANITORIAL SUPPLIES 367.08 586078537 001.090.099.518 OFFICE SUPPLIES 104.60 Total: 566.51 52384 12/8/2020 006852 ULINE INC 126626320 001.090.099.518 SAFETY SUPPLIES 101.84 126626321 001.090.099.518 SAFETY SUPPLIES 143.33 Total : 245.17 52385 12/8/2020 000337 UPS 000031V836440 001.040.043.558 SHIPPING CHARGES 38.89 Total : 38.89 52386 12/8/2020 006178 WALTER E NELSON CO 426908 001.076.305.575 SUPPLIES AT CENTERPLACE 200.69 427208 001.076.305.575 SUPPLIES AT CENTERPLACE 128.21 427209 001.076.305.575 SUPPLIES AT CENTERPLACE 3,214.73 Total: 3,543.63 52387 12/8/2020 007984 ZIPLINE INTERACTIVE 27689 001.076.305.575 ANNUAL SHARED WEBSITE HOSTING 200.00 Total : 200.00 27 Vouchers for bank code : apbank Bank total : 85,801.50 27 Vouchers in this report Total vouchers : 85,801.50 Page: 10 vchlist Voucher List Page: 4 12/08/2020 11:02:27AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 12/09/2020 7:42:14AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 52388 12/9/2020 007742 WHALEN TIRE SPOKANE INC 52389 12/9/2020 004735 CITIES DIGITAL INC 52390 12/9/2020 000508 CONOCOPHILLIPS FLEET 52391 12/9/2020 000246 EAST SPOKANE WATER DIST #1 52392 12/9/2020 000070 INLAND POWER & LIGHT CO 52393 12/9/2020 000652 OFFICE DEPOT INC. 852908 852909 852910 852915 50162 68951153 November 2020 November 2020 138497060001 138497672001 52394 12/9/2020 002424 PITNEY BOWES GLOBAL 3312468425 52395 12/9/2020 000065 STAPLES ADVANTAGE 3463244643 52396 12/9/2020 000257 STATE AUDITOR'S OFFICE L139434 52397 12/9/2020 000167 VERA WATER & POWER NOVEMBER 2020 UTILITIES: OCT 2020 52398 12/10/2020 002604 DELL FINANCIAL SERVICES LLC 80661644 80661645 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 001.090.099.594 001.040.043.558 402.402.000.531 101.042.000.542 001.018.014.514 001.018.014.514 001.090.000.518 001.090.000.519 001.090.000.514 101.042.000.542 101.042.000.542 001.090.000.548 001.090.000.548 Description/Account Amount VEHICLE SERVICE TIRES VEHICLE SERVICE VEHICLE SERVICE Total : LASERFICHE WORKFLOW + ADVANCE Total : NOVEMBER 2020 FLEET FUEL BILL Total : WATER CHARGES FOR NOVEMBER 2C Total : UTILITIES: PARKS & CPW NOVEMBER Total : OFFICE SUPPLIES: FINANCE OFFICE SUPPLIES: FINANCE LEASE CONTRACT 0040941959 KITCHEN SUPPLIES SAO AUDIT OF 2019 UTILITIES: NOVEMBER 2020 UTILITIES: OCT 2020 Total : Total : Total : Total : Total : COMPUTER LEASE: 001-8922117-013 COMPUTER LEASE: 001-8922117-014 103.46 631.62 111.62 502.11 1,348.81 19,185.00 19,185.00 725.64 725.64 400.52 400.52 351.17 351.17 108.34 10.23 118.57 967.20 967.20 68.33 68.33 1,300.65 1,300.65 4,632.41 4,372.20 9,004.61 986.55 142.27 vchlist Voucher List Page: 2 12/09/2020 7:42:14AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52398 12/10/2020 002604 DELL FINANCIAL SERVICES LLC (Continued) 80661646 001.090.000.548 COMPUTER LEASE: 001-8922117-015 176.38 80661647 001.090.000.548 COMPUTER LEASE: 001-8922117-016 409.18 80661648 001.090.000.548 COMPUTER LEASE: 001-8922117-017 487.31 Total : 2,201.69 52399 12/10/2020 002604 DELL FINANCIAL SERVICES LLC 80661638 001.090.000.548 COMPUTER LEASE: 001-8922117-007 139.58 80661639 001.090.000.548 COMPUTER LEASE: 001-8922117-008 658.51 80661640 001.090.000.548 COMPUTER LEASE: 001-8922117-009 368.09 80661641 001.090.000.548 COMPUTER LEASE: 001-8922117-010 187.76 80661642 001.090.000.548 COMPUTER LEASE: 001-8922117-011 806.78 80661643 001.090.000.548 COMPUTER LEASE: 001-8922117-012 266.18 Total : 2,426.90 52400 12/10/2020 007730 ROYAL BUSINESS SYSTEMS IN135959 001.040.043.558 NOVEMBER 2020 COPIER COSTS 301.83 Total : 301.83 52401 12/10/2020 000087 VERIZON WIRELESS 9867306784 001.040.041.543 NOVEMBER 2020 CELL PHONE/DEVICE 2,765.75 Total : 2,765.75 52402 12/10/2020 001885 ZAYO GROUP LLC 2020120003578 001.090.000.518 NETWORK INFRASTRUCTURE 283.80 2020120005522 001.090.000.518 INTERNET 626.70 2020120025710 001.090.000.586 INTERNET SERVICES 245.04 Total : 1,155.54 52403 12/10/2020 000230 SPOKANE CO AUDITORS OFFICE OCTOBER 2020 001.040.043.558 RECORDING FEES 1,896.50 Total : 1,896.50 52404 12/10/2020 000093 SPOKESMAN -REVIEW, THE 42365102020 001.040.043.558 ADVERTISING ACCT 42365 9,213.01 Total : 9,213.01 17 Vouchers for bank code : apbank Bank total : 53,431.72 17 Vouchers in this report Total vouchers : 53,431.72 Page: -2-- 3 vchlist Voucher List Page: 3 12/09/2020 7:42:14AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: ,?l vchlist Voucher List Page: 1 12/09/2020 2:51:44PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52405 12/9/2020 004231 BELSBY ENGINEERING 58307 403.000.320.595 PROFESSIONAL SERVICES 14,067.54 Total : 14,067.54 52406 12/9/2020 004231 BELSBY ENGINEERING 58558 403.000.317.595 0317-SURVEY SERVICES 3.216.42 Total : 3,216.42 52407 12/9/2020 003682 EPIC LAND SOLUTIONS INC 1020-0857 303.000.249.595 PROFESSIONAL SERVICES 1.261.93 Total : 1,261.93 52408 12/9/2020 004898 ETTER, MCMAHON. LAMBERSON„ VAN WER1 STATEMENT 2 303.000.249.595 0249 ROW CONDEMNATION PROCEEE 2,840.00 Total : 2,840.00 52409 12/9/2020 003274 EXCHANGE PUBLISHING LLC 585279 309.000.315.594 LEGAL PUBLICATION 78.75 Total : 78.75 52410 12/9/2020 000106 FEDEX 7-173-66188 309.000.305.594 FEDEX 11-06-2020 93.89 Total : 93.89 52411 12/9/2020 002043 HDR ENGINEERING INC 1200306914 314.000.223.595 0223-FINAL ENGINEERING DESIGN 19,411.18 Total : 19,411.18 52412 12/9/2020 007136 AMAZON CAPITAL SERVICES INC 1X3MFMJN-VDYP 101.000.000.542 STREET SUPPLIES 52.35 Total : 52.35 52413 12/9/2020 003337 ARROW CONSTRUCTION SUPPLY INC 289330 101.042.000.542 SUPPLIES: STREET DEPT 22.87 289757 101.042.000.542 SUPPLIES: STREET DEPT 78.30 Total : 101.17 52414 12/9/2020 002891 BASIN SOD INCORPORATED 49790 402.402.000.531 SUPPLIES: STORMWATER 32.67 Total : 32.67 52415 12/9/2020 002562 CD'A METALS 679733 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 67.81 Total: 67.81 52416 12/9/2020 001880 CROWN WEST REALTY LLC DECEMBER 2020 101.042.000.543 COMMON AREA CHARGES FOR MAIN1 144.80 Total : 144.80 Page: vchlist Voucher List Page: 2 12/09/2020 2:51:44PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52417 12/9/2020 002157 ELJAY OIL COMPANY 4308211 001.040.041.543 FUEL FOR MAINTENANCE SHOP 1,798.05 Total : 1,798.05 52418 12/9/2020 001232 FASTENAL CO IDLEW154419 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 1.30 IDLEW154491 101.042.000.542 SMALL TOOLS/MINOR EQUIPMENT 17.51 Total : 18.81 52419 12/9/2020 005474 FREIGHTLINER NORTHWEST PC00149855701 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 7.08 PC00149874601 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 152.76 PC00149874602 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 193.93 Total : 353.77 52420 12/9/2020 000007 GRAINGER 9727106560 101.042.000.542 SUPPLIES 19.20 9727562879 101.042.000.542 SUPPLIES 9.98 Total : 29.18 52421 12/9/2020 002201 HARBOR FREIGHT TOOLS 934032 101.042.000.542 HARBOR FREIGHT 23.93 Total : 23.93 52422 12/9/2020 001112 HARRINGTON INDUSTRIAL PLASTICS 021A2438 101.000.000.542 SUPPLIES: SNOWPLOWS 24.75 Total : 24.75 52423 12/9/2020 002466 KENWORTH SALES COMPANY SPOIN4300583-2 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES- 811.31 Total : 811.31 52424 12/9/2020 002203 NAPAAUTO PARTS 0538-017557 001.090.000.518 SHOP SUPPLIES 74.98 0538-019074 101.042.000.542 SHOP SUPPLIES 124.76 Total : 199.74 52425 12/9/2020 002364 NORTHEND TRUCK EQUIPMENT INC 1038980 501.000.000.594 VEHICLE REPAIR & MAINT. SUPPLIES: 101,266.06 Total : 101,266.06 21 Vouchers for bank code : apbank Bank total : 145,894.11 21 Vouchers in this report Total vouchers : 145,894.11 Page: x Ic vchlist Voucher List Page: 3 12/09/2020 2:51:44PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that 1 am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 11 vchlist 12/10/2020 10:40:47AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 52426 12/10/2020 005969 SPOKANE SPORTS COMMISSION 3rd QTR 2020 52427 12/10/2020 000404 SPOKANE VALLEY HERITAGE MUSEUM November 2020 1 of 2 November 2020 2 of 2 52428 12/10/2020 000295 VALLEYFEST 52429 12/10/2020 007989 WEST VALLEY SCHOOL DIST. #363 52430 12/10/2020 005715 WIDOWS MIGHT 5 Vouchers for bank code : apbank 5 Vouchers in this report 2020 #6 2020 #7 2020 #8 20-153 #1 Final 2020 105.000.000.557 001.090.000.560 001.090.000.560 001.090.000.560 001.090.000.560 001.090.000.560 001.090.099.518 001.090.000.560 Description/Account Amount 2020 LODGING TAX GRANT REIMBUR£ Total : 2020 SOC SER/ECO DEV REIMBURSED 2020 SOC SER/ECO DEV REIMBURSED Total : 2020 SOC SER/ECO DEV GRANT REIM 2020 SOC SER/ECO DEV GRANT REIM 2020 SOC SER/ECO DEV GRANT REIM Total : CARES ACT 2020 GRANT Total : 2020 SOC SER/ECO DEV GRANT REIM Total : Bank total : 11,250.00 11,250.00 891.85 903.55 1,795.40 5,100.00 930.55 637.13 6,667.68 33,820.25 33,820.25 3,301.88 3,301.88 56,835.21 Total vouchers : 56,835.21 Page: vchlist Voucher List Page: 2 12/10/2020 10:40:47AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 2" vchlist Voucher List 12/10/2020 3:21:36PM Spokane Valley Page: Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52431 12/10/2020 001860 PLATT ELECTRIC SUPPLY 1A29841 001.090.099.518 TRAILER AT MAINT FACILITY 1A35707 001.090.099.518 TRAILER AT MAINT FACILITY 1A46810 001.090.099.518 TRAILER AT MAINT FACILITY 1A53061 001.090.099.518 TRAILER AT MAINT FACILITY 1A63577 001.090.099.518 TRAILER AT MAINT FACILITY 1A65521 001.090.099.518 TRAILER AT MAINT FACILITY 1A67897 001.090.099.518 TRAILER AT MAINT FACILITY 1A69346 001.090.099.518 TRAILER AT MAINT FACILITY 1A69350 001.090.099.518 TRAILER AT MAINT FACILITY 1A75598 001.090.099.518 TRAILER AT MAINT FACILITY 1A76638 001.090.099.518 TRAILER AT MAINT FACILITY 1A79441 001.090.099.518 TRAILER AT MAINT FACILITY 1A81301 001.090.099.518 TRAILER AT MAINT FACILITY 1A81328 001.090.099.518 TRAILER AT MAINT FACILITY 1A81337 001.090.099.518 TRAILER AT MAINT FACILITY 1A81349 001.090.099.518 TRAILER AT MAINT FACILITY 1A84661 001.090.099.518 TRAILER AT MAINT FACILITY 1A84677 001.090.099.518 TRAILER AT MAINT FACILITY 1A87611 001.090.099.518 TRAILER AT MAINT FACILITY 1A92535 001.090.099.518 TRAILER AT MAINT FACILITY 1A94837 001.090.099.518 TRAILER AT MAINT FACILITY 1A97156 001.090.099.518 TRAILER AT MAINT FACILITY 52432 12/10/2020 005968 PRECISE MRM LLC 200-1028416 101.000.000.542 DATA PLAN Total : Total : 382.98 226.59 340.41 877.43 62.52 109.48 12.67 7.30 439.71 91.76 89.71 44.37 11.47 181.86 1.33 25.85 330.88 81.12 29.72 6.89 144.31 12.74 3,511.10 250.00 250.00 52433 12/10/2020 002520 RWC GROUP XA106000929:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 373.35 XA106001109:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 10.54 XA106001134:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 132.62 XA106001220:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 401.02 XA106001230:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 195.30 XA106001469:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES 116.96 XA106001471:01 101.000.000.542 VEHICLE REPAIR & MAINT. SUPPLIES -38.99 Total : 1,190.80 Page: li vchlist 12/10/2020 3:21:36PM Voucher List Spokane Valley Page: 2 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 52434 12/10/2020 000709 SENSKE LAWN & TREE CARE INC. 52435 12/10/2020 000001 SPOKANE CO TREASURER 52436 12/10/2020 004099 SPOKANE VALLEY ACE HARDWARE 52437 12/10/2020 003318 TACOMASCREW PRODUCTS INC 52438 12/10/2020 006846 US LINEN & UNIFORM INC 52439 12/10/2020 007970 WILLIAMS SCOTSMAN INC 9 Vouchers for bank code : apbank 9 Vouchers in this report 10385261 51505639 27726 24174993 24175241 2642387 2646022 2649604 2653211 8299905 101.042.000.542 101.042.000.542 001.090.099.518 101.000.000.542 101.000.000.542 101.042.000.543 101.042.000.543 101.042.000.543 101.042.000.543 001.090.099.518 Description/Account Amount 895 CONTRACT MAINTENANCE Total : WORK CREW INVOICE OCTOBER 202C Total : REPAIR & MAINTENANCE SUPPLIES Total : SUPPLIES SUPPLIES Total : SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total : COVID TRAILER Total : Bank total : Total vouchers : 531.43 531.43 7,039.40 7,039.40 54.98 54.98 120.08 132.96 253.04 18.49 18.49 18.49 18.49 73.96 4,192.21 4,192.21 17,096.92 17,096.92 Page: /27 vchlist Voucher List Page: 3 12/10/2020 3:21:36PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 12/11/2020 9:02:22AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 7357 12/4/2020 000120 AWC 7358 12/4/2020 000165 DEPT OF RETIREMENT SYSTEMS 7361 12/4/2020 000699 WA COUNCIL CO/CITY EMPLOYEES 7363 12/4/2020 007657 WA STATE SUPPORT REGISTRY 7369 12/4/2020 000048 VANTAGE TRANSFER AGENTS, 401A PLAN 7370 12/4/2020 000682 EFTPS Ben96604 Ben96606 Ben96608 Ben96610 Ben96612 Ben96614 7371 12/4/2020 007303 VANTAGEPOINT TRANSFER AGENTS, 457 RO Ben96616 7372 12/4/2020 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PLf Ben96618 7374 12/4/2020 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PL Ben96620 7375 12/4/2020 000210 CITY OF SPOKANE VALLEY 7381 12/4/2020 000120 AWC 7382 12/4/2020 000682 EFTPS 12 Vouchers for bank code : apbank Ben96622 Ben96627 Ben96629 001.231.16.00 309.231.15.00 101.231.21.00 402.231.20.00 001.231.14.00 403.231.11.00 001.231.23.00 001.231.18.00 001.231.14.00 001.231.28.00 001.231.16.00 001.231.11.00 401A: PAYMENT FEDERAL TAXES: PAYMENT 457 ROTH OPTION: PAYMENT Description/Account Amount DENTAL PLAN: PAYMENT PERS: PAYMENT UNION DUES: PAYMENT Total : Total : Total : DIVISION OF CHILD SUPPORT: PAYME Total : Total : Total : Total : 457 DEFERRED COMPENSATION: PAYI Total : 401 EXEC PLAN: PAYMENT Total : HEALTH REIMBURSEMENT ACCOUNT: Total : DENTAL PLAN (COUNCIL): PAYMENT Total : FEDERAL TAXES: PAYMENT Total : 146,686.33 146,686.33 127, 843.90 127,843.90 2,742.52 2,742.52 458.00 458.00 35,782.98 35,782.98 40,113.51 40,113.51 1,974.45 1,974.45 10,622.02 10,622.02 703.31 703.31 250.00 250.00 11,307.10 11,307.10 2,081.76 2,081.76 Bank total : 380, 565.88 Page: 23 vchlist Voucher List Page: 2 12/11/2020 9:02:22AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 12 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 380,565.88 Page: i2 2�i vchlist 12/14/2020 3:10:04PM Voucher List Page: 1 Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52440 12/14/2020 007990 ALL THINGS REMODEL BLD-2020-3639 001.040.043.322 PERMIT REFUND: BLD-2020-3639 70.69 Total : 70.69 52441 12/14/2020 003076 AMSDEN, ERICA EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 52.90 Total : 52.90 52442 12/14/2020 007991 BAINS, GURCHAIT 2020-10145096 001.016.000.342 FARU REFUND: PAYMENT ID 84157797 65.00 Total : 65.00 52443 12/14/2020 000313 INLAND ASPHALT COMPANY INC. PAYAPP5 311.000.285.595 0285-CONSTRUCTION 30,954.81 Total : 30,954.81 52444 12/14/2020 005417 JANSSEN, GEORGE EXPENSES 001.040.043.558 EXPENSE REIMBURSEMENT 219.00 Total : 219.00 52445 12/14/2020 006778 MAINSTREAM ELECTRIC INC BLD-2020-3506 001.040.043.322 PERMIT REFUND: BLD-2020-3506 48.00 Total : 48.00 52446 12/14/2020 001089 POE ASPHALT PAVING INC. PAYAPP 7 303.000.295.595 0295-CONSTRUCTION 5,000.00 Total : 5,000.00 52447 12/14/2020 007848 PROFORCE LAW ENFORCEMENT 420911 001.016.000.521 TASER PURCHASE JAG GRANT 4,116.42 Total : 4,116.42 52448 12/14/2020 007878 SIGNATURE ROOFING PAYAPP 5 309.000.305.594 0305-CONSTRUCTION 133,033.56 Total : 133,033.56 52449 12/14/2020 007992 TRACK UTILITIES ROW-2020-0877 001.040.041.322 PERMIT REFUND: ROW-2020-0877 821.00 Total : 821.00 52450 12/14/2020 000842 WM WINKLER COMPANY PAYAPP 7 309.000.304.594 0304-CONSTRUCTION CONTRACT 60,986.26 Total : 60,986.26 11 Vouchers for bank code : apbank Bank total : 235,367.64 11 Vouchers in this report Total vouchers : 235,367.64 Page: vchlist Voucher List Page: 2 12/14/2020 3:10:04PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page: 1 12/17/2020 8:14:35AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52451 12/18/2020 007993 THE EQUIPMENT PLACE LLC 1733 501.000.000.594 WHEEL LOADER PURCHASE 28,000.00 Total : 28,000.00 1 Vouchers for bank code : apbank Bank total : 28,000.00 1 Vouchers in this report Total vouchers : 28,000.00 I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 27 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 22, 2020 Department Director Approval: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending December 15, 2020 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: Budget/Financial impacts: Employees Gross: $ 332,669.32 $ Benefits: $ 69,920.58 $ Total payroll $ 402,589.90 $ Council Total $ 332,669.32 $ 69,920.58 $ 402,589.90 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, November 17, 2020 Mayor Wick called the meeting to order at approximately 6 pm. The meeting was held in City Hall with Council, staff and the public participating via Zoom. Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Mike Basinger, Economic Dev. Manager Chaz Bates, Senior Planner Carrie Koudelka, Deputy City Clerk ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. ACTION ITEMS: 1. Public Hearing: Garland Avenue Street Vacation — Mike Basinger At 6:01 p.m., Mayor Wick opened the public hearing. Economic Development Manager Basinger said that on October 20, 2020, Council passed Resolution 20-015 setting the public hearing date and tonight will be the first reading of the ordinance for the street vacation located between Tschirley Road and vacated Greenacres Road. He said the street vacation was initiated to support economic development in the northeast industrial area and it will be used as a detour route for the Barker Road Grade Separation Project. We received a comment letter from Spokane Transit Authority requesting that sidewalks be constructed concurrent with the rebuilding of Garland Avenue and that the street design consider the location of future bus stops. There were no other public comments. Mayor Wick closed the public hearing at 6:03 p.m. 2. First Reading Ordinance 20-025 Garland Avenue Street Vacation — Mike Basinger After Deputy City Clerk Koudelka read the ordinance title, it was moved by Councilmember Woodard and seconded to suspend the rules and adopt Ordinance No. 20-025 on one reading, relating to vacation of a portion of Garland Avenue between Tshirley Road and Barker Road. Mr. Basinger said he had no further remarks. Mayor Wick stated that because we had a public hearing on this and the hearing has been closed, there would be no further public comments taken on the ordinance even if we were to have had a second reading. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3. Motion Consideration: Approval of 2021 State Legislative Agenda — Cary Driskell, John Hohman, Mark Calhoun It was moved by Councilmember Woodard and seconded to approve the 2021 State Legislative Agenda as drafted. City Manager Calhoun said this is the third and final touch of the Legislative Agenda for 2021 and includes Council changes from previous discussions. He noted that a special meeting is tentatively anticipated for Tuesday, December 15 at 5:00 p.m. prior to the regular scheduled Council meeting with the 4th District Legislative delegation to discuss the agenda. Deputy City Manager Hohman said he met with the Spokane County Fair board and they developed the flyer for the Regional Expo Expansion project (distributed to Council) and he said all members of the board are looking forward to the project. Mayor Wick commented that in a meeting with the Fair board earlier in the day, Mr. Calhoun made clear that this project has a maximum cap of $10 million and that there will be no project creep. There were no registered public comments. Councilmember Higgins cautioned that financing will be heavily dependent on lodging tax funding. Mr. Calhoun said this will go before the legislature and it could be 2021 or 2022 before the Council Meeting Minutes: 11-17-2020 Page 1 of 3 Approved by Council: DRAFT issuing of bonds and hopefully that would put us past the pandemic. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Western Dance Hall Amended Agreement — Mike Stone It was moved by Councilmember Haley and seconded to approve the lease agreement. Parks & Recreation Director Stone said this amendment reduces the financial hardship until such time as they are able to utilize the dance hall. Ms. Barb Howard, Spokane Valley, asked if the contract could include language that the dance hall would be responsible for removing the homeless camps from the parking lot. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON -ACTION ITEMS: 5. Comprehensive Plan Amendments — Chaz Bates Senior Planner Bates presented the PowerPoint slideshow, beginning with the process for annually amending the Comprehensive Plan. He said the deadline to submit applications was October 30th and that any applications received after that date are reserved for the next cycle. He said there are four amendments this year consisting of three map amendments and one text amendment. Mr. Bates noted there is a correction to the slide for CPA-2020-0003, as it is not yet a City -owned property but we are in the process of purchasing it. He added that it is slightly impacted by a critical area with its location in the flood zone, and he said that would be addressed as it moves forward through the process. Council consensus to advance to a motion consideration at the November 24 meeting. 6. Horse Arena, Master Plan — Mike Stone Parks & Recreation Director Stone started his presentation by pointing out that Resolution 20-011 declaring horse arena property surplus that is listed on the RCA under Previous Council Action Taken is unrelated to this discussion and will be removed from future RCAs. He said during the 2019 Park Master Plan process, the public expressed interest in new amenities at Valley Mission Park with a bike pump track, a skate park or both. In 2020, he worked with a consultant to design the Master Plan and we received feedback from the community that showed 40 percent in favor of an asphalt pump track and 28 percent in favor of a skate park and he said that bike pump tracks are good for people of all ages. During the process, he said he was approached by Evergreen Mountain Alliance, which advocates for bike pump tracks throughout the state and has over 586 members and a local chapter in Spokane, stating they would be willing to adopt the project and maintain the track. The design includes a bike pump track, skate park, play area, restroom, dog park, perimeter path, and a new shelter in the south end of the park. He said it consists of three phases, the first phase being the largest phase that will include infrastructure, earthwork, landscape and irrigation, a new restroom, playground, and the bike pump track, and cost approximately $2.25 million. He said the second phase will include earthwork, utilities, the skate park, a new structure, landscape and irrigation and cost approximately $1.1 million; and the third phase will consist of earthwork, landscape, the perimeter path and upper shelter and cost approximately $1.6 million. He said the total cost for all three phases is approximately $3.4 million and added that the cost to improve Bowdish Road to the improved area is approximately $400,000. City Manager Calhoun said that adoption of the Master Plan does not commit money to the park but provides staff a long term goal for future planning and consideration. Council consensus to advance to a motion consideration at a future meeting. 7. Municipal Tree Ordinance — Mike Stone, Cary Driskell Parks and Recreation Director Stone began his slideshow presentation and he said that in March 2020, Council discussed the Tree City USA program, the requirements for communities to manage public trees, and the criteria needed to meet and obtain Tree City USA status. He said the ordinance encourages beautification, enables cities to control destructive insects and diseases, avoid unnecessary cost and liability from hazardous trees and tree related accidents and it protects residents from unscrupulous or careless operators. He concluded by saying he recommends adopting the ordinance which outlines the process for managing the urban forest, that we track our expenditures and continue to have an Arbor Day celebration Council Meeting Minutes: 11-17-2020 Page 2 of 3 Approved by Council: DRAFT and proclamation, and that we submit the application to become a Tree City USA. Council consensus to advance the draft ordinance to a first reading at a future meeting. 8. Advance Agenda — Mayor Wick Councilmember Thompson mentioned that with regard to the PRD (planned residential development) at 8th Avenue and Long Road, it appears there may be loop hole in our code and she asked that our PRD regulations be looked into and modified to protect the interest of what we just went through. City Manager Calhoun said staff have been discussing this issue and will report back to Council in the very near future. 9. Council Comments — Mayor Wick Mayor Wick said a member of the Planning Commission resigned effective the end of the year and that typically the Mayor makes committee appointments in the beginning of January after a new Mayor is selected. Because a new Mayor will not be selected in January, he asked if Councilmembers had any objections to appointing members to the Planning Commission in December. No objections. 10. City Manager Comments — Mark Calhoun Mr. Calhoun had no additional comments. It was moved by Councilmember Thompson, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:15 p.m. ATTEST: Ben Wick, Mayor Carrie Koudelka, Deputy City Clerk Council Meeting Minutes: 11-17-2020 Page 3 of 3 Approved by Council: DRAFT MINUTES SPOKANE VALLEY COUNCIL REGULAR MEETING FORMAL FORMAT Spokane Valley City Hall Spokane Valley, Washington November 24, 2020 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held remotely via Zoom meeting. Attendance: Councilmembers Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Bill Helbig, City Engineer Jenny Nickerson, Building Official Chaz Bates, Planner Carrie Koudelka, Deputy City Clerk ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the amended agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Woodard: said that at the HCDAC meeting he attended two weeks ago, Spokane County reported the Board of County Commissioners accepted CB3 funds, which is the second round of help for mortgages and rents, and will be available through November 30, 2021. He said they got $643,000 for mortgage and rent assistance and $214,000 for food securities to Spokane Valley Partners. He said the CB1 contracts have been executed and SNAP received funding for mortgage, rent, utility and internet assistance, and Spokane Valley Partners received funding for food security which needs to be expended by December 31, 2020. He said as of two weeks ago, 75 households have applied for and received 300 months of rent or mortgage payment assistance. He said they had to change the median income in order to assist with mortgage payments; they have issued about $250,000 so far; there are over 1,000 households that are backlogged but they believe they will be able to get all the funds out before the December 31, 2020 deadline. He encouraged anyone needing help to apply at SNAP. He reported that there was $1.5 million available in the Homeless Housing and Assistance Act funds and that they received four applications, one was dismissed because it did not meet the criteria. He said the other three applicants received a total of $632,000 in grants. Councilmember Haley: reported that at the Spokane Transit Authority (STA) meeting they discussed the Medical Lake interchange and through their partnership with WSDOT they saved $1.65 million in state grant funding that would have been expended otherwise. She said they put in transit -only lanes from the West Plains Transit to the roundabout and it should now be fully operational. She added that it serves Amazon and that the Amazon bus is very well used. She said their lobbyist has discussed a $1 billion BUILD grant with the newly elected presidential administration and they feel the new administration will focus on infrastructure. She said she also participated in the interview process for the Deputy Fire Chief and that any of the six applicants interviewed would make a great candidate. She attended the NLC conference and reported it was heavily focused on COVID-19. Regular Formal Council Meeting: 11-24-2020 Page 1 of 5 Approved by Council: DRAFT Councilmember Thompson: said she attended the NLC conference all week and met twice with the Public Safety Crime Prevention Committee, and she said they discussed public safety during COVID and they are also looking at federal efforts to combat heroin and opioid abuse issues, law enforcement safety, fire fighter exposure to hazardous contaminants, first responder Post Traumatic Stress Disorder and equity in the criminal justice system. She reported that at the Board of Health policy committee meeting they looked at their draft policy priorities for the legislature and she will have more to report after their December meeting. She said they are also looking at public health, infrastructure, violence, substance issues, treatment, recovery, prevention and equity and access to care. Councilmember Hattenberg: said he attended the STA meeting and the annual Valley Chamber meeting where he learned that the keynote speaker chef Adam Hegsted, who is a native of Spokane Valley, has been involved helping to box 33,000 pounds of food per week for low-income people in our communities. Councilmember Higgins: said that he attended the Waste Water Treatment Committee meeting and he reported that the rates will remain the same for next year. Deputy Mayor Peetz: said that she attended portions of the NLC conference. She reported that Visit Spokane has a new location in the Spokane Convention Center for approximately a year and then they will look for a permanent location. MAYOR'S REPORT Mayor Wick reported that he met with Northwest Winterfest and recorded new welcoming messages but with the new restrictions they may not be able to us them. He said he did a Facebook live video with the True by Hilton hotel opening in December and he said over a series of weeks the owner has been unveiling panels of their mural featuring Spokane Valley, including apple orchards, the trail, the Heritage Museum and City Hall. He said at the Freight Mobility Strategic Investment Board meeting Spokane Valley staff updated the Board on current projects and laid groundwork for other projects coming up and the need that still exists. He reported that the Executive Director of SRTC resigned so they will be starting a search committee for her replacement; the Health District has gone back to weekly meetings due to the increased number of COVID cases; and at the regional homeless meeting, they discussed homeless strategies and were briefed on the young adult shelter and came to a consensus to find ways to prioritize additional beds in existing shelters to focus on young adults. PROCLAMATION n/a GENERAL PUBLIC COMMENT OPPORTUNITY 111: n/a NEW BUSINESS 1. First Reading Ordinance 20-022 Amending 2020 Budget — Chelsie Taylor After Deputy City Clerk Koudelka read the ordinance title, it was moved by Councilmember Woodard and seconded to suspend the rules and adopt Ordinance 20-022 amending the 2020 Budget. Finance Director Taylor said this is the first reading of the ordinance to amend the 2020 budget following a public hearing held on November 10, 2020 and an administrative report on October 27, 2020 and it proposes amendments throughout City funds for a variety of reasons, many of which are due to the COVID-19 pandemic. She said the proposed amendment results in total revenue decreases of $1.5 million in eleven funds and total appropriation increases of $9.1 million in twelve funds. Councilmember Woodard said the reason for his motion to adopt the ordinance without a second reading is because there is no further public comment opportunity. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. PUBLIC HEARING: 2021 Budget — Chelsie Taylor Mayor Wick opened the public hearing at 6:30 p. m. Finance Director Taylor said this is the sixth occasion to discuss the 2021 Budget and the third and final public hearing. She said this is the final 2021 Budget and the total appropriations are approximately $98 million including general fund expenditures of about $47 million and $50.7 million across all other funds. She said capital expenditures are about $32.6 million which will be paid by about $21 million in grant revenues. She said the general fund and the stormwater fund are budgeted to have recurring revenues equal to or exceeding our current expenditures and recurring activity in the street fund is anticipated to have expenditures exceed revenues by approximately $1.9 million, which Regular Formal Council Meeting: 11-24-2020 Page 2 of 5 Approved by Council: DRAFT is covered by a non -recurring transfer in from the general fund. She said the FTE count will remain the same for 2021 and the general fund recurring revenues are estimated to be about $45 million, which is $978,000 greater than the amended 2020 Budget amount; the 2021 recurring expenditures are proposed to be about $45 million, which is $2.2 million greater than the proposed 2020 amended appropriation. She said recurring revenues currently exceed recurring expenditures by $325,000. There are non -recurring expenditures of about $2.2 million for various items and the total 2021 recurring and non -recurring expenditures exceed total revenues by approximately $1.8 million in the general fund and the ending fund balance at the end of 2021 is projected to be around $33 million, representing 73.25 percent of recurring expenditures, which is greater than the 50 percent cap that we have. There were no registered public comments. Mayor Wick closed the public hearing at 6:33 p.m. 3. First Reading Ordinance 20-023 Adopting 2021 Budget — Chelsie Taylor After Deputy City Clerk Koudelka read the ordinance title, it was moved by Councilmember Hattenberg and seconded to advance Ordinance 20-023 adopting the 2021 Budget to a second reading. Finance Director Taylor said she had nothing to add to her presentation from the public hearing. Councilmember Woodard asked why we continue to show the Street O&M Fund #101 as non -recurring when this is the fifth year and he said it is going to continue as a recurring cost until we solve the problem. City Manager Calhoun said in budget years 2017 and 2018 the street fund expenditures exceeded revenues but the street fund had enough reserves that we were able to absorb that within Street Fund #101. He said in budget year 2019 the reserves in the street fund were not sufficient enough to allow that to occur so Council transferred $907,000 out of the Capital Reserve Fund #312. In calendar year 2020 budget, he said that amount increased to $1.365 million but because the gas taxes were impacted by COVID-19, that number increased by another $350,000. He said this is the third year Fund #101 has received the subsidy so it could be considered a recurring expenditure. Councilmember Higgins said he agrees that it is turning into a regular expense but he said if it is left as non -recurring, it keeps the attention of Council to solve the problem. Vote by acclamation: In favor: Councilmembers Haley, Hattenberg, and Thompson, Deputy Mayor Peetz and Mayor Wick. Opposed: Councilmembers Higgins and Woodard. Motion carried. 3a. First Reading Ordinance 20-028 Adopting Planned Residential Development Moratorium - Erik Lamb, John Hohman After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to suspend the rules and approve Ordinance No. 20-028, declaring an Emergency and adopting an immediate moratorium on submission, acceptance, processing, modification, or approval of any permits or licenses for planned residential developments under chapter 19.50 SVMC. Deputy City Manager Hohman said that the City did a large update of the Comprehensive Plan in 2016 and Council looked at implementing an R-4 zone which would look at more dense developments and center them more within the corridors to allow transportation and availability of services to within a half mile walking distance, which was approved earlier this year. He said that we started receiving applications for PRDs, which allow more flexibility in density, predominately in R-3 areas where they may not match the character of the neighborhood. He said we have received several complaints about this and staff need to review the code to determine if it needs modified or deleted altogether. He said the moratorium is warranted because it will take several months to move through the Planning Commission and we could receive PRD applications during that time and the moratorium would put a hold on future projects until regulations are reviewed and brought back to Council for action, if any. Deputy City Attorney Lamb said the moratorium is meant to retain the status quo and is only on new PRD applications, adding that any PRDs already in process will move forward. He said the ordinance sets a public hearing for January 5, 2021. Mr. Lamb said that moratoriums are effective for six months unless the City identifies a work plan, in which case it can be in place for a year; because we have a work plan this moratorium would be in effect for a year and he said with the declaration of an emergency, the moratorium becomes effective immediately. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of claim vouchers on Nov 24, 2020, Request for Council Action Form Total: $1,714,815.36 Regular Formal Council Meeting: 11-24-2020 Page 3 of 5 Approved by Council: DRAFT b. Approval of Payroll for Pay Period Ending November 15, 2020: $378,283.44 c. Approval of November 3, 2020 Council Meeting Minutes, Study Session d. Approval of November 17, 2020 Council Meeting Minutes, Study Session It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. 5. Second Reading Ordinance 20-024 Amending Subdivision Regulations - Jenny Nickerson After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance No. 20-024 as proposed. Building Official Nickerson said she was available to answer any questions from Council; there were no questions from Council and no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 6. Motion Consideration: Amendment and Restated Interlocal Agreement for TPA Establishment - Cary Driskell It was moved by Deputy Mayor Peetz and seconded to approve Amendment No. 3 and Restated Interlocal Cooperation Act Agreement. for Establishment of Spokane County Tourism Promotion Area and authorize the City Manager to finalize and execute the same. City Attorney Driskell said the City has been a member of the interlocal agreement since 2004 with Spokane and Spokane County to collect a nightly assessment on hotel and motel rentals and apply that toward authorized uses of tourism promotion, and since 2008 there has not been a termination provision in the agreement. He said in 2009 the assessment went up to a cap of $2.00 per night per room and in 2020 the legislature adopted an amendment to allow the maximum to increase from $2.00 to $5.00 per night. He said hoteliers requested a hearing to raise the cap to $5.00 per night in Spokane and Spokane County. As a signatory to the interlocal, Spokane Valley can give input on the interlocal and in speaking with attorneys at Spokane and Spokane County and the TPA Chair, they came up with agreed upon language that Council stated they wanted, to include the requirement of providing a quarterly report on revenue for each jurisdiction and a two-year termination provision. There were no questions from Council and no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 7. Motion Consideration: Comp Plan Docket - Chaz Bates, Mike Basinger It was moved by Deputy Mayor Peetz and seconded to approve the 2021 Comprehensive Plan Amendment Docket. Planner Bates said this motion is a follow-up to the administrative report at the November 17, 2020 meeting and it is unchanged. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Wick read the process for making public comments. Barb Howard, Spokane Valley, thanked the Council for their work and wished them and staff a Happy Thanksgiving. John Harding, Spokane Valley, submitted written comments and they were read into the record as a means of providing accommodation. ADMINISTRATIVE REPORTS: 8. Transportation Impact Fees Code Text Amendment — Bill Helbig City Engineer Helbig explained the proposal for a code text amendment for impact fees in the South Barker Corridor and he introduced Chris Breiland, Senior Transportation Engineer for Fehr & Peers consulting firm. He said in February 2020, Council heard an administrative report and gave consensus to study transportation impact fees in the area and Fehr & Peers developed the South Barker Corridor Transportation Impact Fee Rate Study. He said it is similar to the study done for the Northeast Industrial area on Barker from I-90 to Trent. Mayor Wick called the meeting to recess at 7:17 p.m. The meeting reconvened at 7:29 p. m. Mr. Helbig went through the slide presentation that detailed the process of the study, how mitigation funds are currently collected, the current process limitations, what impact fees can be used for and the limitations of impact fees. Deputy City Attorney Lamb said the proposal is to adopt an entire new chapter title, 22.100 SVMC, and he presented the highlights as detailed in the slide presentation. Mr. Helbig then discussed the Regular Formal Council Meeting: 11-24-2020 Page 4 of 5 Approved by Council: DRAFT proposed rates for the impact fees in the South Barker Corridor as outlined in the slide show that would be based on the number of dwelling units for residential uses, and per room, square footage, or per pump for commercial uses. Deputy City Attorney Lamb added that the City went through an extensive public notice process, including media releases and utilizing list serves and social media and the comments we received back are included in the packet materials. He said the cost for the impact fees are similar to the cost of doing a traffic study, but the benefit to the developer is the time savings from not having to do the study. Deputy City Manager Hohman said that impact fees also benefit the City when it comes to grant matches for projects by allowing us to move into the design and right-of-way phases of the project more quickly. It was the consensus of Council to advance the proposal to a first reading. 9. Lodging Tax Advisory Committee Recommendations to Council — Chelsie Taylor Finance Director Taylor updated Council on the LTAC recommendations for the 2021 awards, and said we anticipate the City's two percent lodging tax in Fund #105 will generate approximately $346,000 in 2021 and that the money can only be used on activities that promote conventions and tourist travel to Spokane Valley. She said that if there are any funds remaining after the grant awards, those funds would be transferred to Fund #104. The total amount of requested funds for the 2021 awards was $303,000 and the LTAC recommendations totaled $224,400 in awards to the applicants, potentially leaving $454,000 to transfer to Fund #104. It was the consensus of Council to move forward for a motion consideration on December 8, 2020. 10. Advance Agenda — Mayor Wick Councilmember Higgins mentioned road maintenance concerns and City Manager Calhoun said staff can provide an update to Council. Councilmember Woodard said he would like information about HB-1590. Mr. Calhoun said the bill would generate roughly $2 million and he said staff will bring information back to Council. 11. INFORMATION ONLY: The department monthly reports were not reported on or discussed. CITY MANAGER COMMENTS City Manager Calhoun said he is seeking Council consensus to allow Mayor Wick sign a few letters on behalf of the Council, one congratulating Cathy McMorris-Rogers on her re-election. Councilmember Thompson asked that language be added about her work for CARES money, economic development, and substance abuse and she said she would draft that language and provide it to Mr. Calhoun. Another letter for signature asks that Governor Inslee include $4 million in his capital budget request for the fairgrounds project. It was the consensus Council to have staff prepare the letters for the Mayor's signature. Mr. Calhoun said that City Hall and CenterPlace will be closed beginning at noon on Wednesday through the Thanksgiving holiday and he said the Council meeting for December 1st is cancelled. He then showed a video prepared for the virtual Christmas tree lighting ceremony featuring the Councilmembers reading "`Twas the Night before Christmas." It was moved by Deputy Mayor Peetz, seconded, and unanimously agreed to adjourn. The meeting adjourned at 8:41 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Regular Formal Council Meeting: 11-24-2020 Page 5 of 5 Approved by Council: DRAFT MINUTES SPOKANE VALLEY COUNCIL REGULAR MEETING FORMAL FORMAT Spokane Valley City Hall Spokane Valley, Washington December 8, 2020 Mayor Wick called the meeting to order at 6:00 p.m. The meeting was held remotely via Zoom meeting. Attendance: Councilmembers Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Bill Helbig, City Engineer Jenny Nickerson, Building Official Greg Baldwin, Development Services Coordinator Carrie Koudelka, Deputy City Clerk ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the amended agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Haley said she attended the STA board meetings and reported that the Spokane Regional Health District is using STA busses to transport COVID positive patients but they are no longer using STA drivers; and she said the FTA lobbyist said the FTA is not going to fund any projects unless there is a minimum of a 50 percent local share, which increased from a 20 percent local share. Councilmember Woodard had nothing to report. Councilmember Higgins said the Spokane region has been under scrutiny from the EPA for its past performance of poor air quality and while we have been doing better over the past years, he said in early September we had abnormally poor air quality due to fires. He said we have applied for an "exceptional event" that will hopefully keep us in the good graces with the EPA if it is approved. Councilmember Hattenberg said he met on the performance monitoring committee for STA and he said they approved a contract with the police department for an on -sight police officer at the transit center for crisis prevention. He said there are also two STA security officers and by contract they will receive forty hours of crisis prevention training from the Spokane police department. He also reported that they are looking at additional funds for improvements to the I-90 Valley line park and ride and the Sprague line. Councilmember Thompson said she attended the Spokane Regional Board of Health meeting and they unanimously validated Dr. Velazquez as the interim Health Officer and they began the search for the permanent Health Officer. Deputy Mayor Peetz said at the Valley Chamber meeting they discussed using kindness in the medical field and how businesses and leaders can incorporate kindness into their processes and she said there will be a virtual Lunch and Learn Tuesday December 15th at 12:00 p.m. and the topic will be about the impacts on real estate. Regular Formal Council Meeting: 12-08-2020 Page 1 of 4 Approved by Council: DRAFT MAYOR'S REPORT Mayor Wick said he chaired his last board meeting of the Spokane Regional Health District and he reported that at the rate they are currently going with their COVID response, they will exhaust all CARES funds received by mid -February 2021. He said the SRTC is searching for a new Executive Director. PROCLAMATION: n/a GENERAL PUBLIC COMMENT OPPORTUNITY 111: n/a NEW BUSINESS 1. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of Claim Vouchers on Dec. 8, 2020, Request for Council Action Form Total: $1,131,105.76 b. Approval of Payroll for Pay Period Ending November 30, 2020: $539,242.33 It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. 2. Second Reading Ordinance 20-023 Adopting 2021 Budget — Chelsie Taylor After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance 20-023 adopting the 2021 Budget. Finance Director Taylor said Council has heard seven presentations on the budget and has held three public hearings, and this is the eighth presentation. She said the total appropriations are approximately $98 million across all funds and the FTE count remains the same as it was for 2020 at 95.25 FTE. She said the projected ending fund balance in the general fund is expected to be $33 million which is 73.25 percent of recurring expenditures and greater than the 50 percent cap. Vote by acclamation: in favor: Councilmembers Haley, Hattenberg, Thompson, Mayor Wick and Deputy Mayor Peetz. Opposed: Councilmembers Higgins and Woodard. Motion carried. 3. First Reading Ordinance 20-026 Adopting Transportation Impact Fees After Deputy City Clerk Koudelka read the ordinance title, it was moved by Councilmember Woodard and seconded to advance Ordinance 20-026 adopting, assessing and collecting transportation impact fees to a second reading as proposed. City Engineer Helbig went through the slide presentation stating that this process began over a year ago with the South Barker Corridor Study to implement transportation impact fees related to new development to pay for infrastructure and services. He said the fees can only be used for capital improvements and the SRTC recommended seven improvement areas along the South Barker corridor that total just under $19 million. Deputy City Attorney Lamb discussed the proposed code changes outlined in the presentation and he said they are all identified in the ordinance, the bulk of which are in Title 22 SVMC adopting the impact fees. He said that the specific rates will be delineated by rate studies, the fees will be collected at the time of issuing building permits rather than during the planning stages and the proposed base rate for South Barker is $1,272 per p.m. peak trip, compared to $2,831 per p.m. peak trip for the Northeast Industrial area. It was noted that the Planning Commission held a public hearing on this item and per the Governance Manual, there would be no further public comment after the public hearing process has been conducted. The agenda mistakenly listed a public comment opportunity for this item and one person registered to give public comment. It was moved by Councilmember Higgins and seconded to make an exception to the rules and allow the person that registered to give public comment the opportunity to provide public comment. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. Scott Grimmett, Spokane Valley, spoke in opposition to the impact fees. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. First Reading Ordinance 20-027 Adopting Municipal Tree Ordinance — Mike Stone, Cary Driskell After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to advance Ordinance 20-027 regarding the City's municipal tree program to a second reading. Parks and Recreation Director Stone said that at the November 17th meeting Council discussed the relevance of an ordinance seeking a Tree City USA status and he said the proposed code will only apply to City -owned trees and not trees on private property. Regular Formal Council Meeting: 12-08-2020 Page 2 of 4 Approved by Council: DRAFT Barb Howard, Spokane Valley, withdrew her request to provide public comments on this topic. Vote by acclamation: in favor: Councilmembers Haley, Hattenberg, and Thompson, Deputy Mayor Peetz and Mayor Wick. Opposed: Councilmembers Higgins and Woodard. Motion carried. 5. First Reading Ordinance 20-029 Granting Comcast Franchise Agreement After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to advance Ordinance 20-029 to a second reading. City Attorney Driskell said an overhaul was done on the cable regulatory provisions and the franchise agreement with Comcast expired in July, 2020. He said the proposed franchise is for ten years and the City will collect fees from Comcast as allowed by law. It was moved by Councilmember Higgins and seconded to amend the motion to suspend the rules and adopt the Ordinance in one reading. Vote by acclamation on the amendment: in favor: unanimous. Opposed: none. Motion carried. Vote by acclamation on the amended motion: in favor: unanimous. Opposed: none. Motion carried. 6. Motion Consideration: Award Lodging Tax for 2021 It was moved by Deputy Mayor Peetz and seconded to make the following allocation of Lodging Tax funds for calendar year 2021: Historic Flight Foundation up to $15, 000; HUB Sports Center up to $45, 000; JAKT Brews, Beats & Eats up to $2, 600; JAKT Crave NW — up to $15, 200; JAKT Farmers Market up to $7, 200; Northwest Winterfest up to $49, 000; Spokane County Fair & Expo up to $49, 000; Spokane Sports Commission up to $27, 000; Valleyfest up to $12, 600; Valleyfest Cycle Celebration up to $1,800 and an amount of the remainder of actual lodging tax collections to be moved into the 1.3% Lodging Tax Fund account dedicated for a large sports venue or venues for tourism facilities that generate overnight guests so that the ending fund balance in the Hotel/Motel Tax Fund #105 is approximately $165,000 at the end of 2021. Finance Director Taylor said that Council has seen several presentations on this and they have the option to approve the recommendations as they stand, they can veto out a line item, or Council can remand the recommendations back to the LTAC for new recommendations, but she said remanding them back to the LTAC for new recommendations will push the process out and may impact the budget processes for the requesting agencies. Barb Howard, Spokane Valley, spoke in opposition to the $49,000 recommended for Northwest Winterfest. Councilmember Woodard said that Northwest Winterfest is held at a private location rather than in a park and he said he doesn't think they will be able to do what they proposed. It was moved by Councilmember Haley and seconded to amend the motion to recommend $0.00 to the Spokane Sports Commission. Vote by acclamation on the amendment: in favor: Councilmembers Haley, Hattenberg, Higgins, Thompson, Woodard and Mayor Wick. Opposed: Deputy Mayor Peetz. Motion carried. It was moved by Councilmember Thompson and seconded to amend the motion to recommend $0.00 to JAKT—Brews, Beats & Eats. Vote by acclamation on the amendment: in favor: Councilmembers Hattenberg, Thompson and Mayor Wick. Opposed: Councilmembers Haley, Higgins, Woodard and Deputy Mayor Peetz. Motion failed. Vote by acclamation on the motion as amended: in favor: Councilmembers Haley, Hattenberg, Thompson and Mayor Wick. Opposed: Councilmembers Higgins, Woodard and Deputy Mayor Peetz. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Wick read the process for making public comments. Barb Howard, Spokane Valley, asked questions of Council pertaining to contaminated water at her house and spoke about health related topics. ADMINISTRATIVE REPORTS: 7. 2021 Fee Resolution — Chelsie Taylor Finance Director Taylor along with Building Official Nickerson and Development Services Coordinator Baldwin discussed the proposed changes to the Master Fee Schedule for 2021 as outlined in the packet materials. She said that changes to Schedule C for the Parks and Recreation department primarily clarify the fees and eliminate fees for things that aren't being used, and she said Section G adds the rate schedule for impact fees that were discussed earlier in the evening. Ms. Nickerson said that the proposed changes to Schedule A for Planning are significant because they have not been updated recently and Mr. Baldwin said Regular Formal Council Meeting: 12-08-2020 Page 3 of 4 Approved by Council: DRAFT in reviewing the fees, he looked at fees of other jurisdictions around the area for comparisons as well as jurisdictions on the west coast but he said the fees for the west coast agencies were not included in the final comparison because of skewed numbers. City Manager Calhoun said the increases bring our fee schedule in line with neighboring jurisdictions. Councilmember Woodard asked if an annual cost of living adjustment was built in for future increases and Ms. Nickerson said they will have that included for the next meeting. It was consensus of Council to advance the resolution to a future meeting for motion consideration. 8. Advance Agenda — Mayor Wick n/a 9. INFORMATION ONLY: The Finance department monthly report was not reported on or discussed. CITY MANAGER COMMENTS: City Manager Calhoun reminded everyone of the special meeting scheduled for December 15, 2020 at 5:00 p.m. to communicate the 2021 state legislative agenda to the 4th District Legislators and he said the instructions to enter the Zoom meeting will be different from the regular Council meetings and they will be included on the agenda. 10. Executive Session [RCW 42.30.110(1)(i)] Potential Litigation It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn into executive session for approximately twenty minutes to discuss potential litigation and that no action will be taken upon return to open session. Council adjourned into executive session at 7:41 p.m. At 7:51 p.m. Mayor Wick declared Council out of executive session at which time it was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Regular Formal Council Meeting: 12-08-2020 Page 4 of 4 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Special Meeting 5:00 p.m. Tuesday, December 15, 2020 Attendance: Councilmembers: Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Others in Attendance: Lobbyist Briahna Murray, Gordon Thomas Honeywell Lobbyist Holly Cocci, Gordon Thomas Honeywell Staff: Mark Calhoun City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Carrie Koudelka, Deputy City Clerk Honored Guests: Representative Bob McCaslin Jr. Representative Elect Rob Chase Senator Mike Padden Mayor Wick called the meeting to order at 5:03 p.m. The meeting was held remotely via Zoom meeting. ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. WELCOME: Mayor Wick welcomed everyone to the meeting and said that Senator Padden and Representative Elect Chase would be arriving shortly. In the interim, he invited Representative McCaslin to speak on topics of concern or importance. Rep. McCaslin said that the legislative priorities for himself, Sen. Padden and Rep. Chase deal with reopening the state's economy and receiving accurate information from the health districts. He said they would like to have policies that allow businesses to operate in a safe manner and he said local transportation projects, including those in Spokane Valley, are important. He added that they will call for cuts in state agencies and he said he will run his road preservation and maintenance bill to make for safer travel. He said they have seen a lot of legislation around bicycle and pedestrian safety and there is not enough education around being a safe pedestrian and bicyclist; and, with regard to education, he said the State legislature needs to make sure distance learning is working and that parents understand what their involvement is in distance learning. He added that the Department of Early Leaning needs to ease their restrictions because several child care agencies have gone out of business due to their overreaching restrictions. Mayor Wick welcomed Sen. Padden to the meeting and invited Deputy Mayor Peetz to discuss the highlights of the Pines Road Grade Separation Project. Deputy Mayor Peetz said the project involves the intersection of two state highways and a train crossing that has sixty trains per day going through, blocking traffic for nearly four hours a day. She said the City has secured $9.7 million of the $29 million estimated project cost and she thanked the legislators for all they've done in support of this project. Sen. Padden said he will be looking for support from Council for a new version of legislation for condominiums. He said the new legislation stipulates ten condominium units or less rather than six units, and he said he thinks another appealing aspect is that when a prospective buyer puts down earnest money, instead of going to an escrow account the developer would have access to the earnest money, giving the developer more capital for the project. He said he thinks the bill will have the support of several agencies and he said he thinks it would be good for Spokane Valley to provide the opportunity for home ownership to what would otherwise be apartment residents and it will benefit young people that are moving into the area. He then complimented Spokane Valley for the commercials featuring local businesses. City Manager Calhoun asked lobbyist Murray to forward the legislation to him when it comes through so he can provide it to Council. Mayor Wick said that our second listed legislative priority is the Fair and Expo Center Project at the Spokane County Fairgrounds and he said the City is asking for $4 million in funding for the project to Council Minutes: 12-15-2020 Page 1 of 2 Approved by Council: DRAFT match the $6 million from City funds, primarily coming from lodging tax dollars. He said he thinks it will be great project for the community. Sen. Padden asked if the Center would be run by the Fair Board or a joint body and he asked what control, if any, the City would have over the building. Mayor Wick said Spokane County will maintain and operate the facility so the City will not have control over the use of building but he added that the City will also have no financial commitment for the operation and maintenance. Ms. Murray said that Spokane Valley is partnering with Spokane County in bringing the funding request forward and because it is in the 4th district, she is hopeful that the legislators will all bring it forward and she said she thinks the project will have regional support. Mayor Wick said the third major project is seeking support for the WWRP Program: Flora Road Park/North Bank River Trail Project and he invited Councilmember Hattenberg to provide an update. Mr. Hattenberg said the project is located at Flora and the North bank of the Spokane River Trail. He said the City has purchased the property and we ranked 23 out of 80 to receive the grant of $1 million in funds. Sen. Padden asked how much Balfour Park would expand. City Manager Calhoun said the City acquired eight acres and sold 2.8 acres to the Library District and on January 26th the Library District will provide Council with an update on their plans for the land. He said as far as the City developing the park, it is a matter of coming up with an estimated $6 million and currently we have just over $1 million set aside. Rep. McCaslin said that citizens have voted down the library project at least twice and he asked if there is anything different now to make their project more appealing. Mr. Calhoun said the Library District will report to Council on the direction they look to go and Mayor Wick said that regardless of the Library's expansion plans, we still plan to develop the park. Mayor Wick said the City is heavily invested in economic development and we are continuously looking for tools to grow the economy and he said this is the twelfth year that we have not taken the one percent property tax increase as allowed by law. Sen. Padden said he thinks Spokane Valley is unique in the state for that tactic. Mayor Wick said that local control and keeping decision making local is another priority. Ms. Murray added that the senate combined the Housing and Local Government committees into a single committee and she said that combining them into a single committee does not bode well for local control of land use policies. Rep. McCaslin said it is important to give businesses choices instead of leaving decisions to the Governor's office. Sen. Padden said the hospitality industry is hurting, restaurants are shutting down and hotels and motels are barely hanging on, but he said hope is on the horizon with the distribution of a vaccine. Deputy Mayor Peetz said that regarding the hospitality industry and tourism, AWC is lobbying a proposal to use lodging tax revenues for rental and housing assistance. Ms. Murray said that the bill has many provisions, one of which pertains to lodging tax revenues and providing flexibility as to how the funds can be used. Councilmember Thompson said that option is one of several and she said she doesn't think it will be a requirement, but it will be an option for struggling cities to use. Protect and Restore Local State -Shared Revenues: Councilmember Thompson said alcohol sales and marijuana sales are up she would like to see the cities get their fair revenue from those increased sales. Sen. Padden said he is looking to get a bill passed pertaining to DUI convictions. Mayor Wick thanked everyone for meeting with Council. It was moved by Councilmember Woodard, seconded and unanimously agreed to adjourn. The meeting adjourned at 5: 47 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Council Minutes: 12-15-2020 Page 2 of 2 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, December 15, 2020 Mayor Wick called the meeting to order at approximately 6 pm. The meeting was held in City Hall with Council, staff and the public participating via Zoom. Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Mike Stone, Parks & Rec Director Erik Lamb, Deputy City Attorney Bill Helbig, City Engineer Carrie Koudelka, Deputy City Clerk ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. ACTION ITEMS: 1. Second Reading Ordinance 20-026 Transportation Impact Fees — Bill Helbig After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance No. 20-026 adopting, implementing and collecting transportation impact fees for the South Barker Corridor. City Engineer Helbig said this is the second reading of the ordinance which has been before Council three times this year and has gone through the Planning Commission process. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. Second Reading Ordinance 20-027 Municipal Tree Ordinance — Mike Stone, Cary Driskell After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Peetz and seconded to approve Ordinance 20-027 regarding the City's municipal tree program. Parks and Recreation Director Stone said this is the second reading of the ordinance and it has been discussed on two previous occasions and there are no changes from the first reading. Kevin Anderson, Spokane Valley, submitted written public comment in opposition of the ordinance. It was moved by Councilmember Woodard and seconded to amend the Authority section of the ordinance to read that the ordinance cannot be modified or revised to apply to private property within the City of Spokane Valley. City Attorney Driskell advised that such an amendment is not legal and cannot be a part of the code. He said it would infringe on the right of future Councilmembers to make any changes and it would be against the City code. He said the ordinance does not give City authority on trees that are on private property. Mayor Wick asked if Council can change any ordinance at any time regardless and Mr. Driskell confirmed that is correct. He added that if we believe it is not a legal addition to the ordinance, it should not be adopted. Vote by acclamation on the amendment: in favor: Councilmembers Higgins and Woodard. Opposed: Councilmembers Haley, Hattenberg, Thompson, Deputy Mayor Peetz and Mayor Wick. Motion failed. Vote by acclamation on the original motion: in favor: Councilmembers Haley, Hattenberg, Thompson, Deputy Mayor Peetz and Mayor Wick. Opposed: Councilmembers Higgins and Woodard. Motion carried. 3. Motion Consideration: Street & Stormwater Maintenance and Repair Contract — John Hohman It was moved by Deputy Mayor Peetz and seconded to approve the 2021 contract renewal with Poe Asphalt Paving Inc. in an amount not to exceed $1,515,439.95 for street and stormwater maintenance and repair Council Meeting Minutes: 12-15-2020 Page 1 of 3 Approved by Council: DRAFT service, and authorize the City Manager to fnalize and execute the contract. Deputy City Manager Hohman said Poe Asphalt Paving has had this contract since Spokane County separated services from the City in 2008 or 2009. He said this is not a typical bid contract; it is unit based on material, labor and equipment rates and the scope of work is determined throughout the year as needed. He said there is a small increase in the contract due to prevailing wage increases, but he said the materials and equipment rates stayed constant. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Street Sweeping Contract — John Hohman It was moved by Deputy Mayor Peetz and seconded to approve the 2021 contract renewal to AAA Sweeping in an amount not to exceed $567,840.00 for street sweeping, and authorize the City Manager to .finalize and execute the contract. Deputy City Manager Hohman said the street sweeping contract is a unit priced, time and materials contract and we have been with AAA Sweeping for quite some time. He said when we went to bid in 2019, AAA Sweeping was the only responder; he said the contract is very labor intensive and AAA Sweeping have done a fantastic job. The contract includes a 1.4 percent hourly rate increase for prevailing wages and he recommends approving the contract. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Horse Arena Master Plan — Mike Stone It was moved by Deputy Mayor Peetz and seconded to approve the Valley Mission Horse Arena Master Plan as presented. Parks and Recreation Director Stone said this is a motion seeking approval of the Horse Arena Master Plan that was presented to Council November 17th and there have been no changes since that presentation. He said that highlights of the plan include an asphalt pump track, a skate park, a new restroom, a shaded plaza, play area, a shelter and paved parking, landscaping and a perimeter path, and he reminded Council that approving the master plan does not create a financial obligation for the City. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 6. Motion Consideration: Browns Park Playground & Shelter Bid Award — Bill Helbig, Mike Stone It was moved by Deputy Mayor Peetz and seconded to award the Browns Park Playground and Shelter Project CIP #0315 to LaRiviere, Inc. for the base bid and all alternates, with the exception ofAlternate #4, in the amount of $344,883plus applicable sales tax, and authorize the City Manager to finalize and execute the construction contract. Parks and Recreation Director Stone said that this project represents the final phase of the master plan for Browns Park that started in 2014 and he said it will be completed in 2021. He said the playground improvements include a tot lot, two sets of swings, a wee -go -round, a picnic shelter and restroom. He said after the volleyball courts were installed, they decided on a beach theme for the playground and it will be fully accessible. He said the tot lot will be baseball themed in acknowledgement of Lowell Brown who donated the land for the park. City Engineer Helbig said this project was initially advertised in August and the low bid was over budget; therefore, he said all bids were rejected and the project was repackaged whereby the City will purchase the equipment to be installed by the contractor, saving the City $80,000. He said it was re -advertised in October and LaRiviere was the low bidder. City Manager Calhoun said this will be paid out of Capital Reserve Fund #309 specifically for parks, and he said the 2021 budget as adopted doesn't include the entire appropriation necessary for this so an amendment to the 2021 budget will come before Council to authorize the spending of reserves in Fund #309. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON -ACTION ITEMS: 7. SRTC Tribal Membership — Cary Driskell City Attorney Driskell said when this issue first came up he thought he would be bringing it back to Council next week for a motion consideration but he said it continues to change. He said in 2020 there was a change to state law requiring that a regional transportation planning organization extend membership to qualifying tribes; there are two tribes in Spokane County, the Kalispell Tribe of Indians and the Spokane Tribe of Indians. He said the law requires that SRTC extend voting membership to the Tribes by August 1, 2021 or at such a time as the composition of the SRTC Board is changed. He said that the Spokane International Council Meeting Minutes: 12-15-2020 Page 2 of 3 Approved by Council: DRAFT Airport Board withdrew its membership effective December 31, 2020, and there has been discussion among the members as to what that means as far as extending membership offers to the Tribes. In having additional discussions with the parties, rather than extending any offers before knowing what the interlocal agreement will look like with the inclusion of the Tribes, all SRTC members should have a discussion about adopting a new interlocal agreement that accounts for new members. He said the state law is not clearly written and the current interlocal agreement has conflicting terms within it creating discussion points among the lawyers. He said the lawyers will identify issues in the interlocal agreement that need to be changed and meet with the SRTC membership for more suggestions and draft a new interlocal agreement that identifies the Tribes and voting rights by June 1, 2021, which gives the members and organizations two months to extend a timely offer to the Tribes. If the offer is not extended in a timely fashion, the SRTC could lose operational funding from WSDOT. 8. Advance Agenda — Mayor Wick In response to Deputy Mayor Peetz's comments regarding the AWC proposal that will allow agencies to repurpose lodging tax funds for housing and rental assistance through 2022, Mr. Calhoun said he will ask lobbyist Murray to keep an eye on the bill and he will keep Council informed. Mayor Wick mentioned the scholarship program through AWC and he said he would like Council to nominate a Spokane Valley student for one of the six $1,500 scholarship awards. Mr. Calhoun said he will work with Mayor Wick on the application process. 9. Information Only: The Holidays & Heroes Event was not reported on or discussed. 10. Council Comments: Deputy Mayor Peetz said that Emily Bozzi, who was a co-founder of the Spokane Coeur d'Alene Living Magazine, passed away from COVID-19 and her husband is still battling the virus in the hospital. Mayor Wick said his uncle, Ty Wick, who spent over forty years in the water industry, also passed away from COVID-19 this past week. 11. City Manager Comments — Mark Calhoun City Manager Calhoun said that relating to our Fairgrounds project request for $4 million on the $10 million project, lobbyist Murray said legislators from around the state will meet the first week of January to discuss projects and funding. He said that during the Christmas holidays, Council will meet December 22"d and then City hall will be closed December 24th and 25th and the December 29th Council meeting will be cancelled unless something comes up, wherein we would call a special meeting. He said Council meetings will resume on January 5, 2021. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:08 p.m. ATTEST: Ben Wick, Mayor Christine Bainbridge, City Clerk Council Meeting Minutes: 12-15-2020 Page 3 of 3 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 22, 2020 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Proposed Resolution #20-016 Amending Fees for 2021 GOVERNING LEGISLATION: The Master Fee Schedule setting 2020 fees was established via Resolution #19-019 and was adopted by the City Council on December 17, 2019. PREVIOUS COUNCIL ACTION TAKEN: On December 8, 2020, Council considered an Administrative Report on the proposed resolution establishing 2021 fees. No formal action has been taken to date. Revenues generated by the fee resolution in 2021 account for: • $2,596,719 or 5.72% of total General Fund recurring revenues of $45,426,419. • $1,900,000 or 97.94% of total Stormwater Management Fund recurring revenues of $1,940,000. BACKGROUND: Part of the annual operating budget development process involves City Departments reviewing the Master Fee Schedule that is currently in place, and determining whether changes in the fees charged and/or language used in the governing resolution should be altered. There have been a couple of changes since the last Council discussion on December 8, 2020 which are in blue font throughout the body of this RCA. The first is the addition of a statement at the beginning of Schedules A and B allowing for an automatic increase to the fees in those schedules at 80% of any change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region. There was also an error noted in Schedule B where the grading permit fee for 200,001 cubic yards or more should have been $625, but was listed at $800. Finally, two notes were added to the new Schedule G to clarify the South Barker Corridor Transportation Impact fees. Recommended changes to the fee schedule are as follows: • Under Schedule A — Planning — The Community and Public Works Department is proposing the following changes to the fee schedule in order to bring current fees in line with surrounding jurisdictions, clarify and simplify various fees, and add new application and permit fees. Automatic Annual Adjustment language added: o Unless otherwise specifically amended, Schedule A of this Master Fee Schedule shall be reviewed and automatically adjusted annually to reflect (80%) of any change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region, 1982-84=100, published by the United States Department of Labor, Bureau of Labor Statistics, or other comparable index if not published. In no event shall the cumulative change in rates or charges be more than four percent (4%) per year. Unit prices shall be rounded to the nearest dollar. The automatic adjustment shall be effective January 1 of each year. No other fees shall be affected by such automatic adjustment. P:ICity ClerklAgendaPackets for WebI202012020, 12-221item 2 2020 12 22 RCA for Fee Resolution.docx • Amendments o Comprehensive Plan Amendment - increase to $2,500 from $1,500 o Zoning or other code text amendment - increase to $2,500 $1,500 • Appeal o Appeal of Administrative Decision - reduce to $750 from $1,050 o Appeal of Hearing Examiners Findings - increase to $1,000 from $315 • Environmental Review — SEPA o Single Dwelling - increase to $280 from $100 • Shoreline —Substantial Development Permit is proposed to be split into two fees. o Substantial Development Permit - under $50,000 - $1,000 o Substantial Development Permit - over $50,000 - $1,600 o Shoreline Exemption - increase to $600 from $420 • Critical Areas o Floodplain Permit not associated with a subdivision - increase to $500 from $315 o Floodplain Permit associated with a subdivision - increase to $500 + $52 per lot from $315 o Small Cell Permits, Home Occupation, Accessory Dwelling Units (ADU), Conditional Use and Temporary Use Permits are being relocated to the OTHER section at the bottom of page 4 allowing the second "Other" section is proposed to be eliminated in the Master Fee Schedule from page 3. • Land Use Actions o Preliminary Plat - increase to $2,500 + $40 per lot from $2,324 o Time Extensions file and review letter - increase to $500 from $80 • Short Plats o Preliminary plat 2 to 4 lots - increase to $2,000 from $1,224 o Final plat 2 to 4 lots - increase to $1,200 from $924 o Preliminary plat 5 to 9 lots - increase to $2,000 + $25 per lot from $1,424 o Final plat 5 to 9 lots - increase to $1,300 + $25 per lot from $1,224 o Time Extensions file and review letter - increase to $500 from $80 • Plat Alterations o Subdivision plat - increase to $1,200 from $682 o Short plat - increase to $750 from $278 • Binding Site Plan o Binding site plan alteration - increase to $2,000 from $278 o Change of Conditions - increase to $2000 from $650 o Preliminary binding site plan - increase to $2000 from $1,674 P:ICity ClerklAgendaPackets for WebI202012020, 12-221item 2 2020 12 22 RCA for Fee Resolution.docx o Creating lots within final binding site plan via Record of Survey - increase to $1,500 from $500 o Final Binding Site Plan - increase to $2,000 from $924 • Aggregation/Segregation o Lot line adjustment - increase to $250 from $105 o Lot line elimination - increase to $200 from $105 o Zero lot line - increase to $200 + $10 per lot from $105 • Signs are proposed to be relocated to the Building section of the Master Fee Schedule on page 10. • Other o Administrative Exception - increase to $500 from $315 o Administrative Interpretations - increase to $350 from $100 o Home Occupation Permit - increase to $100 from $84 o Accessory Dwelling Unit - increase to $300 from $84 o Conditional Use Permit - increase to $1,600 from $840 o Temporary Use Permit - increase to $500 from $157 • Zoning o Zoning map amendments (rezone) - increase to $3,500 from $1,650 o Planned residential development plan - increase to $2,000 + $26 per lot from $1,575 • Under Schedule B — Building - The Community and Public Works Department is proposing the following changes to the fee schedule in order to bring current fees in line with surrounding jurisdictions, clarify and simplify various fees, and add new application and permit fees. • Automatic Annual Adjustment language added: o Unless otherwise specifically amended, Schedule B of this Master Fee Schedule shall be reviewed and automatically adjusted annually to reflect (80%) of any change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region, 1982-84=100, published by the United States Department of Labor, Bureau of Labor Statistics, or other comparable index if not published. Building permit fees shall not be included in the annual automatic adjustment because updates occur semi-annually through the International Code Council (ICC) published updates. In no event shall the cumulative change in rates or charges be more than four percent (4%) per year. Unit prices shall be rounded to the nearest dollar. The automatic adjustment shall be effective January 1 of each year. No other fees shall be affected by such automatic adjustment. • Plan Review and Permit Fees — existing administrative fee of $35.00 to be retained for refunds is proposed to be changed to the city hourly rate fee for employees at $61.00 per hour. P:ICity ClerklAgendaPackets for WebI202012020, 12-221item 2 2020 12 22 RCA for Fee Resolution.docx • Fees — General o Work beyond the scope of work — add new fee of $150 o Plan Review Fee Calculation — eliminate cap of $35,000 on Initial Plan Review Fees. • Other Building Permits o Over the Counter Service - eliminate fee o New Residential Home Site Plan Review - increase to $300 from $50 o Residential Accessory Structure Site Plan Review - increase to $80 from $50 o Commercial Site Plan Review - increase to $550 from $275 • Demolition Permit o Add a plural reference to Commercial Building(s) — grammatical correction o Addition of "Building Permit' to the Foundation Only listing for clarity o Swimming Pools, over 2 feet in depth — increase to $61 from $52 • Temporary Certificate of Occupancy o Commercial or Multifamily Building - add new fee of $200 o Residential Building - add new fee of $150 • Factory Assembled Structure (FAS) Placement Permit — (New Fee) fee of $50.00 has been charged but was not listed in the Master Fee Schedule. This fee is proposed to be adjusted to $50.00 per section. • Sign Permit o Wall Sign Permit - increase to $75/sign from $48/sign o Freestanding or Monument Sign Permit - increase to $100/sign from $68/sign o Sign Plan Review Fee - increase to $85 + Engineering from $50 • Right of Way Permit o Pavement cut obstruction, non -winter - increase to $200 from $168 o Commercial Approach Permit - increase to $75 from $52 o Residential Approach Permit - increase to $70 from $52 o Erosion/Sediment Control Site Inspection - add new fee of $100 • Grading Permit O 100 Cubic Yards (CY) — increase to $25.00 O 101 — 1,000 CY — increase to $25.00 for 1st 100 CY + $7.00 for each additional 100 CY O 1,001-10,000 CY — increase to $125.00 for 1st 1,000 CY + $10.00 for each additional 1,000 CY O 10,001 — 100,000 CY — increase to $225.00 for 1st 10,000 CY + $35.00 for each additional 10,000 CY O 100,001 — 200,000 CY — increase to $525.00 for 1st 100,000 CY + $25.00 for each additional 10,000 CY O 200,000 CY or more — increase to for 1st 200,000 CY + $25.00 for each additional 10,000 CY • Grading Plan Permit Review Fee O 51-100 Cubic Yards (CY) - increase to $20.00 O 101 — 1,000 CY - increase to $25.00 O 1,001-10,000 CY — increase to $35.00 O 10,001 — 100,000 CY — increase to $35.00 for 1st 10,000 CY + $25.00 each additional 10,000 CY O 100,001 — 200,000 CY - increase to $175.00 for 1st 100,000 CY + $25.00 each additional 10,000 CY O 200,000 CY or more - increase to $625.00 for 1st 200,000 CY + $25.00 each additional 10,000 CY P:ICity ClerklAgendaPackets for WebI202012020, 12-221item 2 2020 12 22 RCA for Fee Resolution.docx • Name change from Land Clearing Only (without earth being moved) to the actual permit title of "Clearing and Grubbing" • Other Engineering o Design Deviation - add new fee of $150 o Oversized Load Permit Fee - increase to $75 from $26 • Structure Transport Permit- Increase to $150 from $110 • Under Schedule C — Parks and Recreation — The Parks and Recreation Department is proposing some changes to the fee schedule in order to clarify and simplify various fees related to Aquatics, CenterPlace and Parks. The proposed fees are necessary due to the addition of new facilities, maintaining cost recovery, and area competiveness: • Aquatics o (Add) Refundable Pool Rental Damage Deposit - $150 o Eliminate all Reservation categories, Food fees, and related wording o (Add) Pool Rental (fewer than 100 people) - $300 for 2 hr. rental o (Add) Pool Rental (101 — 200 people) - $400 for 2 hr. rental • CenterPlace o Eliminate Patio Event Package • Great Room o Eliminate kitchen deposit o Eliminate Stage o Eliminate Stage Removal • Senior Center Wing o Eliminate Private Dining Room o Eliminate Private dining room deposit o Eliminate Wellness Center • West Lawn and CenterPlace o (Add) West Lawn Plaza Rental - $2,000 per day ■ (Add) North Meadow additional $500 per day • Miscellaneous o Eliminate Television/VCR o Eliminate Touch Pad Voting System o After the words LCD Projector add /Television o After the words LCD Projector add /Television o Increase coffee service to $40 per service from $25 o Eliminate Children's Birthday Package • Picnic Shelter Reservation o Under Discovery Playground, eliminate the #1 o Eliminate Discovery Playground #2 in its entirety P:ICity ClerklAgendaPackets for WebI202012020, 12-221item 2 2020 12 22 RCA for Fee Resolution.docx • Refundable Facility/Pool Damage Deposit o Remove the word "pool" in the above section heading. • Under Schedule E — Other Fees • Business Registration - increase to $25 from $13 • Nonprofit Registration - increase to $10 from $3 • Under Schedule G — Transportation Impact Fees - add South Barker Corridor Transportation Impact Fee Rate Schedule. OPTIONS: Move to approve the updated fee resolution changes as presented this evening, with or without further modifications. RECOMMENDED ACTION OR MOTION: Move to approve Resolution #20-016 repealing and replacing Resolution 19-019, and approving the Master Fee Schedule for 2021. BUDGET/FINANCIAL IMPACTS: The proposed changes are not expected to have a significant impact on 2021 revenues. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Memo from the Parks and Recreation Department that provides a detailed description and rationale for proposed fee changes. • Memo from the Community and Public Works Department that provides a detailed description and rationale for the proposed fee changes. • Memo from the Community and Public Works Department describing changes since the December 8, 2020, administrative report. • Master Fee Comparison from the Community and Public Works Department. • Resolution #20-016 — clean copy and redlined version. P:ICity ClerklAgendaPackets for WebI202012020, 12-221item 2 2020 12 22 RCA for Fee Resolution.docx s1ji's44l.I jualiey Memorandum 11707 E Sprague Ave Suite 106 ♦ Spokane Valley WA 99206 509.921.1000 ♦ Fax: 509.921.1008 • cityhall@spokanevalley.org To: City Council Members; Mark Calhoun, City Manager From: Michael D. Stone, CPRP, Director of Parks and Recreation Date: October 30, 2020 Re: 2021 Fee Resolution Proposals The Parks and Recreation Department would like to propose some changes to the current fee resolution for 2020. These new fee proposals are being submitted in an effort to clarify and simplify various fees related to Aquatics, CenterPlace or Parks as well as improving our customer service. The proposed fees are necessary due to the addition of new facilities, maintaining cost recovery and area competiveness. Proposed Changes under the following fee resolution categories: • Aquatics o (Add) Refundable Pool Rental Damage Deposit - $150 o Eliminate all Reservation categories, Food fees, and related wording o (Add) Pool Rental (fewer than 100 people) - $300 for 2 hr. rental o (Add) Pool Rental (101 — 200 people) - $400 for 2 hr. rental • CenterPlace o Eliminate Patio Event Package • Great Room o Eliminate kitchen deposit o Eliminate Stage o Eliminate Stage Removal • Senior Center Wing o Eliminate Private Dining Room o Eliminate Private dining room deposit o Eliminate Wellness Center • West Lawn and CenterPlace 1 o (Add) West Lawn Plaza Rental - $2,000 per day ■ (Add) North Meadow additional $500 per day • Miscellaneous o Eliminate Television/VCR o Eliminate Touch Pad Voting System o Add the word "Television" after the word "Projector" and eliminate VCR o Add the word "Television" after the word "Projector" and eliminate VCR o Increase coffee service to $40 per service o Eliminate Children's Birthday Package • Picnic Shelter Reservation o Under Discovery Playground, eliminate the #1 o Eliminate Discovery Playground #2 in its entirety • Refundable Facility/Pool Damage Deposit o Remove the word "pool" in the above section heading. If you have any questions, or need additional information, please let me know. Thank you. 2 Sfiaane .0.00Valley Phone: 10210 E Sprague Avenue • Spokane Valley WA 99206 (509) 720-5240 • Fax: (509) 720-5075 • permitcenter@spokanevalley.org Memorandum Date: 12/17/2020 To: City Council Members; Mark Calhoun, City Manager From: Greg Baldwin, Development Services Coordinator CC: Chelsie Taylor, Finance Director Re: 2021 Fee Resolution Proposals The Community and Public Works Department would like to propose the following changes to the current master fee schedule resolution for 2021. We have attached a detailed regional jurisdictional comparison of current fees with seven local jurisdictions, cities of comparable population and Spokane County. The last comprehensive fee comparison review for Community Development was performed in 2007 with some minor updates performed including a Development Engineering update in 2016 with a similar comparison. Staff performed some minor fee relocations within the master fee schedule to eliminate "other" references in various sections and to relocate fees to appropriate grouped fee areas. Fee updates were made by comparing the average/base value of similar permit fees with other jurisdictions and staying below the average/base value for COSV permit fees. In all cases we attempted to compare fee changes to reflect the appropriate regional values to fees being charged by adjacent jurisdictions. Fees were kept below the average/base value and discussed between staff and management to review time spent on the fees listed in the Master Fee Schedule. When limited fee comparisons were reviewed management requested that we maintain levels below the average/base values. All new application or permit fee proposals have been listed below to identify the new fees. The current fees that exist on the 2020 fee schedule are listed in order on the fee chart comparison and the existing fee schedule. The other fee changes to values were carried from the comparison chart on the third box from the existing permit fee for 2020. Here is the explanation list for all new fees proposed for the 2021 Master Fee Schedule. Proposed New/Adjusted Fee Listings for the Community and Public Works Department; 1) Amendments — Paue 3 Master Fee Schedule a. Comprehensive Plan Amendment, existing fee of $1500 is proposed to be adjusted to $2500, which is $200 below the average base permit cost when compared to adjacent jurisdictions. (See Community Development Fee Schedule Comparison - attached). b. Zoning or other code text amendment - existing fee of $1500 is proposed to be adjusted to $2500, which is below the average base permit cost when compared to adjacent jurisdictions by $749.00. (See Community Development Fee Schedule Comparison - attached). 2) Appeal a. Appeal of Administrative Decision — The existing fee was reduced to $750 when compared to the average base permit cost of $714. The proposal is $36.00 above this average compared to adjacent jurisdictions. b. Appeal of Hearing Examiners Findings was proposed to be adjusted from the existing fee of $315.00 to $1000 which is below the average base permit cost when compared to adjacent jurisdictions by $115.00. 2021 Master Fee Schedule Resolution Proposals Page 1 of 6 3) Environmental Review - State Environmental Policy Act (SEPA) a. Single Dwelling (when required) - existing fee $100.00 is proposed to be adjusted to $280.00 which is the average base permit cost charged by adjacent jurisdictions. 4) Shoreline - Substantial Development Permit is proposed to be split into two fees. a. Substantial Development Permit - under $50,000, existing fee of $840.00 is proposed to be adjusted to $1000.00, which is $607.00 below the average base permit cost when compared to adjacent jurisdictions. b. Substantial Development Permit - over $50,000, existing fee of $840.00 is proposed to be adjusted to $1600.00, which is proposed at $7.00 below the average base permit cost when compared to adjacent jurisdictions. c. Shoreline Exemption - was proposed to be adjusted from $420.00 to $600.00, which is $109.00 below the average base permit cost charged by adjacent jurisdictions. 5) Critical Areas - a. Floodplain Permit not associated with a subdivision, existing fee $315.00 is proposed to be adjusted to $500.00 which is $235.00 below the average base permit cost charged by adjacent jurisdictions. b. Floodplain Permit not associated with a subdivision, existing fee $315.00 + $52.00 per lot is proposed to be adjusted to $500.00 + $52.00 per lot which is $5.00 above the average base permit cost charged by adjacent jurisdictions. 6) Small Cell Permits, Home Occupation, Accessory Dwelling Units (ADU), Conditional Use and Temporary Use Permits are being relocated to the OTHER section at the bottom of page 4 allowing the second "Other" section is proposed to be eliminated in the Master Fee Schedule from page 3. 7) Land Use Actions - Subdivisions a. Preliminary Plat - existing fee of $2324.00 + $40.00 per lot is proposed to be adjusted to $2500.00 + $40.00 per lot, which is the average base permit cost charged by adjacent jurisdictions. b. Time Extensions - file review and letter, existing fee of $80.00 is proposed to be adjusted to $500.00, which $75.00 below the average base permit cost charged by adjacent jurisdictions. 8) Short Plats a. Preliminary plat 2 to 4 lots - existing fee of $1224.00 is proposed to be adjusted to $2000.00, which is $182 below the average base permit cost charged by adjacent jurisdictions. b. Final plat 2 to 4 lots - existing fee of $924.00 is proposed to be adjusted to $1200.00, which is $85 below the average base permit cost charged by adjacent jurisdictions. c. Preliminary plat 5 to 9 lots - existing fee of $1424.00 + $25.00 per lot is proposed to be adjusted to $2000.00 + $25.00, which is $142.00 below the average base permit cost charged by adjacent jurisdictions and is $3.00 per lot above the average base permit cost. d. Final plat 5 to 9 lots - existing fee of $1224.00 + $10.00 per lot is proposed to be adjusted to $1300.00 + $25.00, which is $119.00 + $1.00 per lot below the average base permit cost charged by adjacent jurisdictions. e. Time Extensions - file review and letter, existing fee of $80.00 is proposed to be adjusted to $500.00, which $74.00 below the average base permit cost charged by adjacent jurisdictions. 9) Plat Alterations a. Subdivision plat - existing fee of $682.00 is proposed to be adjusted to $1200.00, which is $160.00 below the average base permit cost charged by adjacent jurisdictions. b. Short plat - existing fee of $278.00 is proposed to be adjusted to $750.00, which is $670.00 below the average base permit cost charged by adjacent jurisdictions. 10) Binding Site Plan a. Binding site plan alteration - existing fee of $278.00 is proposed to be adjusted to $2000.00, which is $203.00 below the average base permit cost charged by adjacent jurisdictions. b. Change of Conditions - existing fee of $650.00 is proposed to be adjusted to $2000.00, which is $715.00 below the average base permit cost charged by adjacent jurisdictions. c. Preliminary binding site plan - existing fee of $1674.00 is proposed to be adjusted to $2000.00, which is $353.0.00 below the average base permit cost charged by adjacent jurisdictions. 2021 Master Fee Schedule Resolution Proposals Page 2 of 6 d. Creating lots within final binding site plan via Record of Survey - existing fee of $500.00 is proposed to be adjusted to $1500.00, which is $876.00 below the average base permit cost charged by adjacent jurisdictions. e. Final Binding Site Plan - existing fee of $924.00 is proposed to be adjusted to $2000.00, which is $1251.00 below the average base permit cost charged by adjacent jurisdictions. 11) Aggregation/Segregation a. Lot line adjustment - existing fee of $105.00 is proposed to be adjusted to $250.00, which is $115.00 below the average base permit cost charged by adjacent jurisdictions. b. Lot line elimination - existing fee of $105.00 is proposed to be adjusted to $200.00, which is $22.00 below the average base permit cost charged by adjacent jurisdictions. c. Zero lot line - existing fee of $105.00 + $10.00 per lot is proposed to be adjusted to $200.00 + 10.00 per lot, which is the average base permit cost charged by adjacent jurisdictions. 12) Signs are proposed to be relocated to the Building section of the Master Fee Schedule on page 10. 13) OTHER a. Administrative Exception - existing fee of $315.00 is proposed to be adjusted to $500.00, which is $390.00 below the average base permit cost charged by adjacent jurisdictions. b. Administrative Interpretations - existing fee of $100.00 is proposed to be adjusted to $350.00, which is $198.00 below the average base permit cost charged by adjacent jurisdictions. c. Home Occupation Permit - existing fee of $84.00 is proposed to be adjusted to $100.00, which is $40.00 below the average base permit cost charged by adjacent jurisdictions d. Accessory Dwelling Unit (ADU) - existing fee of $84.00 is proposed to be adjusted to $300.00, which is $72.00 below the average base permit cost charged by adjacent jurisdictions. e. Conditional Use Permit - existing fee of $840.00 is proposed to be adjusted to $1600.00, which is $296.00 below the average base permit cost charged by adjacent jurisdictions. f. Temporary Use Permit - existing fee of $157.00 is proposed to be adjusted to $500.00, which is $38.00 below the average base permit cost charged by adjacent jurisdictions 14) Zoning a. Zoning map amendments (rezone) - existing fee of $1650.00 is proposed to be adjusted to $3500.00, which is $600.00 below the average base permit cost charged by adjacent jurisdictions. b. Planned residential development plan - existing fee of $1575.00 + $26.00 per lot is proposed to be adjusted to $2000.00 + $26.00 per lot, which is $56.00 above the average base permit cost charged by adjacent jurisdictions. 15) Building - Schedule B - Page 6 - Fee Refund Policy a. Plan Review and Permit Fees - existing administrative fee of $35.00 to be retained for refunds is proposed to be changed to the city hourly rate fee for employees at $61.00 per hour. This change will address the staff cost for processing refunds at the adopted hourly level. 16) Fees - General a. Work beyond the scope of work (New Fee) - this fee is proposed at $150.00, which is $13.00 below the average base permit cost charged by adjacent jurisdictions. b. Plan Review Fee Calculation - Elimination of "Initial Plan Review Fees are capped at $35,000 not including pass through expensed for outside review as noted in the "Fee Payment" section of this schedule. The City of Spokane Valley has seen increasing project valuations and the fact that a growing number of projects' valuations take them far above that cap, we believe that it results in plan review fees which are very much inconsistent with the regional adjacent jurisdictions. Therefore, we propose to eliminate the $35,000 cap. 17) Other Building Permits: a. Over the Counter Service - eliminate a fee code that is not currently being utilized. b. Site Plan Review 2021 Master Fee Schedule Resolution Proposals Page 3 of 6 i. New Residential Home Site Plan Review - existing fee $50.00 is proposed to be adjusted to $300.00 which is $516.00 below the average base permit cost charged by adjacent jurisdictions. ii. Residential Accessory Structure Site Plan Review - existing fee included in the Site Plan Review fee code at $80.00. This new fee listing is a split description proposed to address review for accessory structures, which is $636.00 below the average base permit cost charged by adjacent jurisdictions. iii. Commercial Site Plan Review - existing fee $275.00 is proposed to be adjusted to $550.00 which is $800.00 below the average base permit cost charged by adjacent jurisdictions. 18) Demolition Permit - a. Add a plural reference to Commercial Building(s) - grammatical correction b. Addition of `Building Permit' to the Foundation Only listing for clarity c. Swimming Pools, over 2 feet in depth - existing fee of $52.00 is proposed to be adjusted to $61.00 to align with the hourly rate for city employees. 19) Temporary Certificate of Occupancy i. Commercial or Multifamily Building - The permit center is experiencing an increase in requests for early occupancy of buildings prior to required final document submittals or the permittee cannot complete the improvements because of weather related issues. We propose a certificate fee of $200.00 for these requests. This certificate fee is $50.00 below the average charge for adjacent jurisdictions. ii. Residential Building - The permit center is experiencing an increase in requests for early occupancy of buildings prior to final document submittals or the permittee cannot complete the improvements because of weather related issues. We propose a certificate fee of $150.00, which is $15.00 below the average charge of adjacent jurisdictions. 20) Factory Assembled Structure (FAS) Placement Permit - (New Fee) fee of $50.00 has been charged but was not listed in the Master Fee Schedule. This fee is proposed to be adjusted to $50.00 per section which is $67.00 below the average base permit cost charged by adjacent jurisdictions. 21) Sign Permit: a. Wall Sign Permit - existing fee $48.00 is proposed to be adjusted to $75.00/sign which is $25.00 below the average base permit cost charged by adjacent jurisdictions. b. Freestanding or Monument Sign Permit - existing fee $68.00 is proposed to be adjusted to $100.00/sign which is $42.00 below the average base permit cost charged by adjacent jurisdictions. c. Sign Plan Review Fee - existing fee $50.00 + Engineering is proposed to be adjusted to $85.00 which is $15.00 below the current fee for planning/building and engineering review. 22) Right -of -Way (ROW) Permit: a. Pavement cut obstruction, non -winter - existing fee $168.00 is proposed to be adjusted to $200.00 which is $173.00 below the average base permit cost charged by adjacent jurisdictions. b. Commercial Approach Permit - existing fee $52.00 is proposed to be adjusted to $75.00 which is $11.00 below the average base permit cost charged by adjacent jurisdictions. c. Residential Approach Permit - existing fee $52.00 is proposed to be adjusted to $70.00 which is $13.00 below the average base permit cost charged by adjacent jurisdictions. d. Erosion/Sediment Control - Site Inspection (New Fee) - Development Engineering is implementing a site inspection requirement to confirm erosion control measures are being implemented as required by grading permits approved by the City of Spokane Valley. 23) Grading Permit: a. 100 Cubic Yards (CY) - existing fee of $21.00 is proposed to be adjusted to $25.00, which is the average base permit cost charged by adjacent jurisdictions. b. 101 - 1,000 CY - existing fee of $21.00 for 1st 100 CY + $7.00 each additional 100 CY is proposed to be adjusted to $25.00 for 1st 100 CY + $7.00 for each additional 100 CY, which is the average base permit cost charged by adjacent jurisdictions. 2021 Master Fee Schedule Resolution Proposals Page 4 of 6 c. 1,001-10,000 CY - existing fee of $88.00 for 1st 100 CY + $6.00 each additional 1,000 CY is proposed to be adjusted to $125.00 for 1st 1,000 CY + $10.00 for each additional 1,000 CY, which is the average base permit cost charged by adjacent jurisdictions. d. 10,001 - 100,000 CY - existing fee of $154.00 for 1st 100 CY + $15.00 each additional 1,000 CY is proposed to be adjusted to $225.00 for 1st 10,000 CY + $35.00 for each additional 10,000 CY, which is the average base permit cost charged by adjacent jurisdictions. e. 100,001 - 200,000 CY - existing fee of $386.00 for 1st 100,000 CY + $15.00 each additional 10,000 CY is proposed to be adjusted to $525.00 for 1st 100,000 CY + $25.00 for each additional 10,000 CY, which is the average base permit cost charged by adjacent jurisdictions. f. 200,000 CY or more - existing fee of $528.00 for 1st 200,000 CY + $15.00 each additional 10,000 CY is proposed to be adjusted to $800.00 for 1st 200,000 CY + $25.00 for each additional 10,000 CY, which is the average base permit cost charged by adjacent jurisdictions. 24) Grading Plan Permit Review Fee: a. 51-100 Cubic Yards (CY) - existing fee of $12.00 is proposed to be adjusted to $20.00, which is the average base permit cost charged by adjacent jurisdictions. b. 101 - 1,000 CY - existing fee of $21.00 is proposed to be adjusted to $25.00, which is the average base permit cost charged by adjacent jurisdictions. c. 1,001-10,000 CY - existing fee of $27.00 is proposed to be adjusted to $35.00, which is the average base permit cost charged by adjacent jurisdictions. d. 10,001 - 100,000 CY - existing fee of $27.00 for 1st 10,000 CY + $7.00 each additional 10,000 CY is proposed to be adjusted to $35.00 for 1st 10,000 CY + $25.00 each additional 10,000 CY, which is the average base permit cost charged by adjacent jurisdictions. e. 100,001 - 200,000 CY - existing fee of $104.00 for 1st 100,000 CY + $6.00 each additional 10,000 CY is proposed to be adjusted to $175.00 for 1st 100,000 CY + $25.00 each additional 10,000 CY, which is the average base permit cost charged by adjacent jurisdictions. f. 200,000 CY or more - existing fee of $166.00 for 1st 200,000 CY + $25.00 each additional 10,000 CY is proposed to be adjusted to $625.00 for 1st 200,000 CY + $25.00 each additional 10,000 CY, which is the average base permit cost charged by adjacent jurisdictions. 25) The name change from Land Clearing Only (without earth being moved) to the actual permit title of "Clearing and Grubbing" is proposed to clarify the description in the Master Fee Schedule. 26) Other Engineering a. Design Deviation - (New Fee) - Any deviations from the City of Spokane Valley Street Standards requires review and approval by the Development Engineer and City Engineer prior to deviation approval. The existing application does not have a fee associated with this design deviation request. Development Engineering have proposed a fee of $150.00 for this design deviation request. The proposed fee of $150.00 is the average base permit cost charged by adjacent jurisdictions. b. Oversized Load Permit Fee (moved from Schedule E) - existing fee of $26.00 is proposed to be adjusted to $75.00, which is $25.00 below the average base permit cost charged by adjacent jurisdictions. 27) Structure Transport Permit - The permit fee for a structure to be transported over city of Spokane Valley right-of- way is currently handled by a right-of-way permit. City staff must coordinate multiple issues with transportation agencies and this permit fee is proposed to be listed separately and needs to have a distinct review and fee in accordance with this permit type. The existing fee $110.00 is proposed to be adjusted to $150.00 per section which is $33.33 below the average base permit cost charged by adjacent jurisdictions. 28) Schedule E - Other Fees a. Business Registration - existing fee of $13.00 is proposed to be adjusted to $25.00, which is $26.00 below the average base permit cost charged by adjacent jurisdictions. b. Nonprofit Registration - existing fee of $3.00 is proposed to be adjusted to $10.00, this permit category is not listed by any adjacent jurisdictions. 29) South Barker Road Corridor Transportation Impact Fee Rate Schedule: Table 5 - from the South Barker Corridor Transportation Impact Fee Rate Schedule - (New Fees) - Applicable impact fee schedule was added to the proposed 2020 Master Fee Schedule update from the study scheduled to be heard for possible adoption by the City Council. 2021 Master Fee Schedule Resolution Proposals Page 5 of 6 Schedule G — Transportation Impact Fees SOUTH BARKER CORRIDOR TRANSPORTATION IMPACT FEE SCHEDULE Base Rate = $1,272 per PM Peak Trip Land Use Group ITE Code ITE Land Use Category Impact Fee Per Unit Residential 210 220 Single Family & Duplex Multi -Family $1,260 $713 per dwelling unit per dwelling unit 310 Hotel (3 or More Levels) $891 per room Services 492 Health Club $4.39 per sq ft 912 Bank $17.17 per sq ft 520 Elementary School $1.74 per sq ft Institution 522 Middle School $1.51 per sq ft 530 High school $1.23 per sq ft 925 Drinking Establishment $8.24 per sq ft Restaurant 934 Fast Food Restaurant (with Drive-Thru) $20.79 per sq ft 937 Coffee Shop with Drive-Thru $6.07 per sq ft 820 Shopping Center $3.20 per sq ft Retail 841 Automobile Sales — Used/New $4.77 per sq ft 853 Convenience Market with Gasoline Pumps $9,968 per pump 110 Light Industry/High Technology $0.80 per sq ft Industrial 140 Manufacturing $0.85 per sq ft 151 Mini -Storage $0.22 per sq ft 710 General Office $1.14 per sq ft Office 720 Medical Office / Clinic $4.40 per sq ft 750 Office Park $1.36 per sq ft ITE Trip Generation manual, loth Edition sq ft = Square Foot pump = Vehicle servicing position / gas pump room = Available hotel room If you have any questions, or need additional information, please let me know. Thank You for the consideration. 2021 Master Fee Schedule Resolution Proposals Page 6 of 6 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5240 • Fax: (509) 720-5075 • permitcenter@spokanevalley.org Memorandum Date: 12/17/2020 To: Chelsie Taylor, Jonathon Lakey From: Greg Baldwin, Development Services Coordinator CC: Jenny Nickerson, Building Official Re: Master Fee Update 2021 — Corrections to City Council Final Packet Please note a correction has been made to the 12/3/20 Memorandum on the 2021 Fee Resolution Proposals, Number 23 (f) - $800 changed to $625.00 on pg. 5 of 6. 1) Grading Permit: 23) f. 200,000 CY or more — existing fee of $528.00 for lst 200,000 CY + $15.00 each additional 10,000 CY is proposed to be adjusted to $625.00 $8-(40 for lst 200,000 CY + $25.00 for each additional 10,000 CY, which is the average base permit cost charged by adjacent jurisdictions. 2) The Community Development Fee Schedule Comparison chart has received a correction to Schedule B — Building / Engineering on page 2 of 4. These changes include the following; Building Permits Fee; Building Plan Review; and Building Plan Review Cap. These changes have been blocked on the modified version attached to this email. 3) Schedule G — Transportation Impact Fees — add South Barker Corridor Transportation Impact Fee Rate Schedule. (Revised for missing footnotes, see attachment.) If you have any questions, or need additional information, please let me know. Thank You. COMMUNITY DEVELOPMENT FEE SCHEDULE COMPARISON SCHEDULE A - PLANNING AMENDMENTS Current Fee COSV Average BASE Permit Cost Recommended Fee City of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick Comp Plan Amendment $ 1,500.00 $ 2,700.00 $2,500.00 $5000 +$1075/10A $3,168.65 $5300 ** $1849** + $213/Acre $1,500.00 $800.00 $1,080.00 Zoning/Text Amendment $ 1,500.00 $ 3,249.00 $2,500.00 $5000 +$1075/10A Text $2553.89 * / Map:$7728* Text $2800 ** / Map $6800" $1,500.00 $800 Text / $1000 Map $1,080.00 APPEALS Current Fee COSV Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick Ad min Decision $ 1,050.00 $ 714.00 $750.00 $250.00 $1,522.59 $950 + HE Fees $1231 ** $440.00 $500.00 $108.00 Hearing Ex Decision $ 315.00 $ 1,115.00 $1,000.00 $500.00 CUP/VAR $3909.37 $950 + HE Fees $1231 ** $440.00 $350.00 $541.00 Transcript/Record Deposit if HE Decision $ 157.00 N/A NO CHANGE Actual Cost invoiced / cost Admin Decision - CE Final Decision $ 500.00 $ 542.00 NO CHANGE Reconsideration $150 invoiced / cost $440.00 $500.00 $1,080.00 ENVIRONMENTAL REVIEW Current Fee COSV Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick SEPA Single Dwelling All other developments (SEPA Checklist)) EIS Addenda of EIS SHORELINE 100.00 $ $ 350.00 $ 2,200.00 350.00 280.00 $280.00 $ 273.00 $ 1,008.00 N/A NO CHANGE NO CHANGE NO CHANGE Cost Recovery Cost Recovery Cost Recovery w/Deposit Cost Recovery w/Deposit $300.00 $300.00 $75/Hr + $2450 deposit $250.00 $250.00 $500.00 $270.00 $270.00 SDP uner $50K $ 840.00 $ 1,607.00 $1,000.00 $1020-$5400 $4,197.43 $1000-$6700+ 10% $200.00 $1,621.00 SDP over $50K $ 840.00 $ 1,607.00 $1,600.00 $1020-$5400 $4,197.43 $1000-$6700+ 10% $200.00 $1,621.00 Shoreline Exemption $ 420.00 $ 709.00 $600.00 $555.00 $864.18 n/a Pre -Submittal Review No Fee $ 327.00 $555.00 $100 Application no fee CRITICAL AREAS FP n/w subdivision FP w/subdivision $ 315.00 $315 + $52/lot $ 735.00 495.00 $500.00 $500 + $52/Lot $900 + $55/acre $495.00 $495.00 LAND USE ACTIONS SUBDIVISIONS Current Fee COSY Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick Prelim plat $2324 + $40/lot $2500 + $27/lot $2500 + $40/Lot $6172.69 + $22.28/lot $4000 1st acre + $30/add acre 750 +25/lot $500.00 $1080 + 33/lot Final Plat $1424 + $10/lot $1470 + $24/lot NO CHANGE 2025 + 25/lot $2962.89 + $22.28/lot $2500 + $25/lot $500.00 $400.00 $433.00 Time Extension $ 80.00 $ 575.00 $500.00 $555.00 $1,098.83 $150.00 $500.00 SHORT PLATS Preliminary 2-4 lots Final Plat 2-4 lots Prelim plat 5-9 lots Final Plat 5-9 lots 1,224.00 $ 924.00 $1424 + $25/lot $1224 + $10/lot 2,182.00 $1285 + $26 $2142 + $22/lot $1319 + $26/lot Time Extension $ 80.00 $ 574.00 $2,000.00 $1,200.00 $2000 + $25/Lot $1300 + $25/Lot $1820 + 30/lot $1820 + 30/lot $500.00 $550.00 $6172.69 + $22.28/lot $2962.89 + $22.28/lot $6172.69 + $22.28/lot $2962.89 + $22.28/lot $3000 1st acre + $30/add acre $900.00 $1800 + $25/lot $3000 1st acre + $30/add acre $1800 + $25/lot $500.00 $500.00 $500.00 $1,098.83 $150.00 $500.00 $300.00 $200.00 $500.00 $400.00 $541.00 $433.00 $541.00 $433.00 PLAT ALTERATION Subdivision Plat Short Plat Plat Vacation $ 682.00 $ 278.00 $ 1,474.00 $ 1,360.00 $ 1,420.00 $ 1,171.00 $1,200.00 $750.00 NO CHANGE $1620 + $20/lot $1456 + $24/lot $490.00 $2,386.77 $2,715.98 $2,386.77 75% Land Use Fee 25% Land Use Fee $625.00 $700.00 $1,000.00 $811.00 $811.00 $811.00 LAND USE ACTIONS Current Fee COSY Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick BINDING SITE PLAN (BSP Alteration $ 278.00 $ 2,203.00 $2,000.00 $2376 + 24/A $2,386.77 75% of LD App $3241 ** + $319/A $81 1.00 Change of conditions $ 650.00 $ 2,715.00 $2,000.00 $2,715.98 75% of LD App Preliminary BSP $ 1,674.00 $ 2,353.00 $2,000.00 $3539.02 + $22.28/lot $3500 1st acre + $30/add acre $3,188.00 $1,000.00 $541.00 Lot Creation $ 500.00 $ 2,376.00 $1,500.00 $2376 + 24/A Final BSP $ 924.00 $ 3,251.00 $2,000.00 $2970 + 30/A $2222.16 + $22.28/lot $2500 + $25/lot $5,312.00 AGGREGATION / SEGREGATION Lot Line Adjustment 105.00 $315 $250.00 $350.00 $376.00 $500.00 $200.00 $250.00 $216.00 Lot Line Elimination 105.00 $222 $200.00 $250.00 $200.00 $216.00 Zero Lot Line $105 + $10/lot $200 $200 + $10/Lot $200.00 OTHER PLANNING Current Fee COSY Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick Ad min Exception 315.00 890.00 $500.00 $781.88 $1,000.00 Variance $ 1,575.00 $ 1,522.00 NO CHANGE $1,895.00 $3,909.37 $250 / $2500 $1284 ** $1,000.00 $100.00 $1242 ** Ad min Interpertations 100.00 548.00 $350.00 $580.00 $1,152.24 $100 / 350 / 1000 $108.00 Home Occupation 84.00 140.00 $100.00 $246.90 $35.00 ADU 84.00 372.00 $300.00 $655.00 $246.90 $1134 ** $216.00 CUP 840.00 $ 1,896.00 $1,600.00 $1,895.00 $3,903.37 $2,500.00 $847 ** $1,000.00 $1,000.00 $1,080.00 TUP 157.00 538.00 $500.00 $675.00 $905.33 $35.00 Small Cells $500 + $5- $100/per lot N/A NO CHANGE Street Vacation Application $ 1,365.00 466.00 NO CHANGE $400.00 $400.00 $750.00 $1,000.00 $200.00 $50.00 Pre -Application Meeting 250.00 N/A NO CHANGE no fee ZONING Current Fee COSY Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick Rezone $ 1,650.00 $ 4,100.00 $3,500.00 $10123.21 * $6800 ** $1,500.00 $1,000.00 $1,080.00 Planned Residential Development (PRD) 1575 + 26/lot $ 1,944.00 $2000 + $26/Lot $3,295.00 $2,345.63 $2,000.00 $1,000.00 $1,080.00 Zoning Verification Letter 210.00 200.00 NO CHANGE $200.00 SCHEDULE B - BUILDING/ENGINEERING BUILDING PERMITS Current Fee COSY Average BASE Recommended Fee City Of Spokane Permit Cost Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick Building Permits Fee Varies * * Varies *** NO CHANGE Building Plan Review 25-65% Bldg Fee Varies *** NO CHANGE Building Plan Review Cap $35,000 N/A NO CAP ***Varies based on project valuation OTHER BUILDING PERMITS New Residential Site Plan Review Accessory Site Plan Review 50.00 50.00 816.00 816.00 $300.00 $80.00 $800 + $550/ 10 acres N/A inc w/bldg permi inc w/bldg permi 25% Building Review Fee N/A 25% Building Review Fee N/A $400-$700 N/A N/A $541-$702 N/A Site plan Review (Commercial) $ 275.00 $ 1,350.00 $550.00 $800+$550/ 10 acres 65% Building Review Fee 65% Building Review Fee $400-$700 $541-$702 TCO - Commercial no fee $ 250.00 $200.00 10% original fee $250.00 TCO - Residential no fee $ 165.00 $150.00 10% original fee $165.00 FAS - Manufactured Home Setting Permit (per section) $ 50.00 $ 217.00 $150.00 $482.90 $150.00 $150.00 $100 in MHP / $200 w/o MHP SIGNS Signs mounted on Buildings Sign & pole mounting Sign Review Fee $48/Sig n $68/Sig n $50 + Eng. N/A 100.00 142.00 $75/Sign $100/Sign $85.00 $56.56 $56.56 $75.00 $115.00 $200.00 $400.00 $82 + Permit Fee $82 + Permit Fee $54 + Proj Value $54 + Proj Value RIGHT-OF-WAY (ROW) PERMIT Current Fee COSY Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick Non -cut obstruction w/o clean up 73.00 79.00 NO CHANGE $25.00 $60.00 $100.00 $50.00 $160.00 2.5% Cost ($50 min.) Non -cut obstruction w/ clean up 110.00 117.00 NO CHANGE $125.00 $150.00 $50.00 $210.00 2.5% Cost ($50 min.) Pavement cut obstruction, non - winter 168.00 373.00 $200.00 $100.00 $200.00 $200.00 $150.00 $1,540.00 2.5% Cost ($50 min.) Pavement cut obstruction, winter 210.00 75.00 NO CHANGE $75.00 Erosion/Sediment Control - Site Inspection N/A 100.00 $100.00 Working without a permit Investigative 100% fee 440.00 100% Permit Fee $500.00 $500.00 2 X Permit Fee $320.00 2 X Permit Fee Approach - Commercial 52.00 86.00 $75.00 $30.00 $125.00 $50.00 $150.00 Approach - Residential 52.00 83.00 $70.00 $20.00 $125.00 $50.00 $150.00 $50.00 ENGINEERING PERMITS Current Fee COSY Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick GRADING PERMIT 100 CY or less $ 21.00 $ 25.00 $25.00 $25.00 101-1,000 CY 21 + $7 per 1,000 CY $ 25.00 $25 for 1st 100 CY + $7/ 100 CY $25 for 1st 100 CY+$10/100CY 1,001-10,000 CY $88 + $6 per 10,000 CY $ 125.00 $125 for 1st 1000 CY + $10/1,00CY $125 for 1st 1000 CY+$10/1000CY 10,001-100,000 CY $154 + $15 per 10,000 CY $ 225.00 $225 for 1st 10K CY + $35/ 10K CY $225 for 1st 10K CY + $35/ 10000CY 100,001 to 200,000 CY $386 + $15 per 100k CY over $ 525.00 $525 for 1st 100K CY + $25/10K CY $525 for 1st 100K CY + $25/10000CY 200,001 or more CY $528 + $15/ 200K CY over $ 625.00 $625 for 1st 200K+ $25/10K CY $625 for 1st 200K CY + $20/10000CY GRADING PLAN REVIEW 50 CY or less no fee $ 344.00 NO CHANGE $0.00 $35 - 10% Orig. Fee $270.00 51-100 CY $ 12.00 $ 20.00 $20.00 $20.00 101-1,000 CY $ 21.00 $ 25.00 $25.00 $25.00 1,001-100,000 CY $ 27.00 $ 35.00 $35.00 $35.00 10,001-100,000 CY $27 + $7 per 10,000 CY $ 35.00 $35 for 1st 10K CY + $15/10K CY $35 for 1st 10K CY + $15/10000CY 100,001 to 200,000 CY $104 + $6 per 100k CY over $ 175.00 $175 for 1st 100K CY+ $25/10K CY $175 for 1st 100K CY+ $25/10000CY 200,000 or more CY $ 166.00 $ 625.00 $625 for 1st 200K CY + $25/10K CY $625 for 1st 200K CY + $25/10000CY OTHER ENGINEERING Oversized Load 26.00 50.00 $75.00 $50.00 Structure Transport Permit 110.00 188.33 $150/section $100.00 $300.00 $165.00 Design Deviation none 125.00 $150.00 $25.00 $100.00 $250.00 SCHEDULE E - OTHER FEES BUSINESS REGISTRATION Current Fee COSV Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick Business Registration $ 13.00 $ 51.00 $25.00 $120.00 $26.00 $25.00 $25.00 $85.00 $55.00 Nonprofit Business Registration $ 3.00 $ 10.00 $10.00 Out -of -City Business Registration None NO CHANGE FEES NOT INCLUDED IN MASTER FEE SCHEDULE UNLISTED FEES Current Fee COSV Average BASE Permit Cost Recommended Fee City Of Spokane Spokane County Liberty Lake Post Falls, ID Hayden, ID Moses Lake Kennewick Building Administrative Fee $ 35.00 $ 44.00 $61.00 As Determined / or Excessive Staff Fee @ $50/Hr Refund Fee $20 or Excessive Staff Fee @ $70/Hr Technical Fee at 1 of Building Permit Working beyond the scope of work N/A $ 163.00 $150.00 $250.00 $75/hr Development Agreement N/A $ 666.67 N/A $100.00 $400.00 $1,500.00 Annual Permit Increase N/A NO CHANGE Max increase 4% not less 0% Technology Fee/Processing Fee N/A $ 38.00 NO CHANGE $40/Permit $35.00 $0.01 Fences over 6' N/A $ 25.00 NO CHANGE $25/100 feet Reinspection Fee N/A $ 77.00 NO CHANGE $75.00 $100.00 $55/hr **Includes SEPA/HE/Notice Fee - See note for amounts Includes VARIOUS Per Acre Fee - See note for rate CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 20-016 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, REPEALING AND REPLACING RESOLUTION 19-019, AND ADOPTING AND AMENDING THE MASTER FEE SCHEDULE, AND OTHER MATTERS RELATING THERETO. WHEREAS, it is the general policy of the City to establish fees that are reflective of the cost of services provided by the City; and WHEREAS, the City uses a resolution to establish the schedule of fees for City programs, permits and services, and periodically the fee resolution and fee schedule must be amended to incorporate new or modified services; and WHEREAS, Council desires to amend the resolution and accompanying fee schedule. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Adoption and Amendment. The Master Fee Schedule is hereby adopted and amended as provided herein, and all such amendments are incorporated into the attached schedules. The Master Fee Schedule shall be effective as adopted and amended from the effective date of this Resolution. Section 2. Repeal. Resolution 19-019 is hereby repealed in its entirety. Section 3. Effective Date. This Resolution shall be in full force and effect January 1, 2021. Approved this 22nd day of December, 2020. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge, City Clerk Ben Wick, Mayor Approved as to form: Office of the City Attorney Resolution 20-016 Fee Schedule for 2021 Page 1 of 16 MASTER FEE SCHEDULE Fee Schedule Page No. Schedule A: Planning 3 Schedule B: Building/Engineering 5 Schedule C: Parks and Recreation 11 Schedule D: Administrative 14 Schedule E: Other Fees 15 Schedule F: Police Fees 15 Schedule G: Transportation Impact Fees 16 Resolution 20-016 Fee Schedule for 2021 Page 2 of 16 MASTER FEE SCHEDULE Schedule A — Planning Automatic Annual Adjustment Unless otherwise specifically amended, Schedule A of this Master Fee Schedule shall be reviewed and automatically adjusted annually to reflect (80%) of any change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region, 1982-84=100, published by the United States Department of Labor, Bureau of Labor Statistics, or other comparable index if not published. In no event shall the cumulative change in rates or charges be more than four percent (4%) per year. Unit prices shall be rounded to the nearest dollar. The automatic adjustment shall be effective January 1 of each year. No other fee schedules shall be affected by such automatic adjustment. AMENDMENTS Comprehensive Plan Amendment Zoning or other code text amendment APPEALS Appeal of Administrative Decision Appeal of Hearing Examiner Findings Transcript/record deposit on Appeals of Hearing Examiner Decisions Appeal of Administrative Decision - Code Enforcement Final Decision pursuant to chapter 17.100 SVMC ENVIRONMENTAL REVIEW STATE ENVIRONMENTAL POLICY ACT (SEPA) Single Dwelling (when required) All other developments Environmental Impact Statement (EIS) Review, minimum deposit Addenda of existing EIS Review SHORELINE Substantial Development Permit - under $50K Substantial Development Permit - over $50K Shoreline Exemption CRITICAL AREAS Floodplain Permit not associated with a subdivision Floodplain Permit associated with a subdivision LAND USE ACTIONS SUBDIVISIONS Preliminary plat Final Plat Time extensions — file review and letter FEE AMOUNT $2,500.00 $2,500.00 $750.00 $1,000.00 $157.00 $500.00 unless otherwise waived pursuant to SVMC 17.110 $280.00 $350.00 $2,200.00 $350.00 $1,000.00 $1,600.00 $600.00 $500.00 $500.00 + $52.00 per lot $2,500.00 + $40.00 per lot $1,424.00 + $10.00 per lot $500.00 Resolution 20-016 Fee Schedule for 2021 Page 3 of 16 SHORT PLATS Preliminary 2 to 4 lots Final plat 2 to 4 lots Preliminary plat 5 to 9 lots Final plat 5 to 9 lots Time extensions — file review and letter PLAT ALTERATION Subdivision plat Short plat PLAT VACATION BINDING SITE PLAN Binding site plan alteration Change of Conditions Preliminary binding site plan Creating lots within final binding site plan via Record of Survey Final Binding Site Plan AGGREGATION/SEGREGATION Lot line adjustment Lot line elimination Zero lot line OTHER PLANNING Administrative Exception Variance Administrative Interpretations Home Occupation Permit Accessory Dwelling Units (ADU) Conditional Use Permit Temporary Use Permit Small Cell Permit Application Hourly Rate for City Employees Document Recording Service by Staff Street Vacation Application Pre -application Meetings *Fee shall be deducted from land use application, building filed within one year of pre -application meeting. ZONING Zoning map amendments (rezone)* Planned residential development plan Planned residential development modification Zoning letter *If rezone is combined with other action(s), cost of other action(s) is additional $2,000.00 $1,200.00 $2,000.00 + $25.00 per lot $1,300.00 + $25.00 per lot $500.00 $1,200.00 $750.00 $1,474.00 $2,000.00 $2,000.00 $2,000.00 $1,500.00 $2,000.00 $250.00 $200.00 $200.00 + $10.00 per lot $500.00 for up to five sites + $100.0 or commercial permit fees $500.00 $1,575.00 $350.00 $100.00 300.00 $1,600.00 500.00 0 per additional site $61.00 Hourly $1,365.00 $250.00* when application is $3,500.00 $2,000.00 + $26.00 per lot $525.00 $210.00 Resolution 20-016 Fee Schedule for 2021 Page 4 of 16 Schedule B — Building Automatic Annual Adjustment Unless otherwise specifically amended, Schedule B of this Master Fee Schedule shall be reviewed and automatically adjusted annually to reflect (80%) of any change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region, 1982-84=100, published by the United States Department of Labor, Bureau of Labor Statistics, or other comparable index if not published. Building permit fees shall not be included in the annual automatic adjustment because updates occur semi- annually through the International Code Council (ICC) published updates. In no event shall the cumulative change in rates or charges be more than four percent (4%) per year. Unit prices shall be rounded to the nearest dollar. The automatic adjustment shall be effective January 1 of each year. No other fee schedules shall be affected by such automatic adjustment. Fee Payment Plan review fees are collected at the time of application. Such fees may be adjusted during plan review. Overages or under payments shall be appropriately adjusted at the time of permit issuance. Plan review fees are separate from and additional to building permit fees. Permit fees and any other unpaid fees shall be collected prior to issuance of the permit. Fees for outside professional services required during the permit process shall be paid by the applicant. Examples of outside professional services include review by contract reviewers, special inspection or construction services, consultant services for special topics, surveying or other services required to determine compliance with applicable codes. Fee Refund Policy. Refunds authorized under this policy apply only to Schedule B. PLAN REVIEW FEES • Plan review fees are non-refundable once any plan review work has been started. • Paid plan review fees may be refunded when an eligible request is received in writing. • At a minimum, a $61.00 administrative fee shall be retained. • If the paid plan review fee is less than $61.00, no refund is authorized. • If the paid plan review fee is more than $61.00, the amount for refund shall be calculated at the rate of 100% of the paid plan review fee minus $61.00. PERMIT FEES • Permit fees are non-refundable once work authorized by the permit has begun. • Paid permit fees may be refunded when an eligible request is received in writing. • At a minimum, a $61.00 administrative fee will be retained when fees are refunded. • If the paid permit fee is less than $61.00, no refund is authorized. • If the paid permit fee is more than $61.00, the refund shall be calculated at the rate of 95% of the paid permit fee minus $61.00. For any application taken or permit issued in error, a full refund of fees paid shall be made. No portion of the paid fees shall be retained. FEES GENERAL Hourly Rate for City Employees Overtime rate for City Employees (1.5 times regular rate) Investigation fee: Work commenced without required permits Working beyond the scope of work Replacement of lost permit documents $61.00 $92.00 Equal to permit fee $150.00 Hourly rate; 1 hour minimum Resolution 20-016 Fee Schedule for 2021 Page 5 of 16 Revisions to plans requested by the applicant or permit holder shall be charged the hourly rate with a minimum of one hour. Revised plans submitted in response to reviewer correction letters are not subject to the hourly assessment. Washington State Building Code Council Surcharge (WSBCC) — see the Washington State Building Code Council website for fees. BUILDING PERMIT: Building permit fees for each project are set by the following fees. The figures below shall be used to determine the building permit fees and plans check fees based on the value of the construction work as stated by the applicant or the value calculated by the Building Official using the latest valuation data published in the Building Safety Journal by the International Code Council, whichever value is greater. Valuations not listed in the Building Safety Journal: Building Type Residential garages/storage buildings (wood frame) Residential garages (masonry) Miscellaneous residential pole buildings Residential carports, decks, porches Valuation Per Square Foot $19.00 $22.00 $19.00 $15.00 Building Permit Fee Calculation Total Valuation Building Permit Fee $1.00 to $25,000.00 $25,001.00 to $50,000.00 $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00 $69.25 for first $2,000.00 + $14.00 for each additional $1,000.00 (or fraction thereof) Up to and including $25,000.00 $391.25 for first $25,000 + $10.10 for each additional $1,000.00 (or fraction thereof) Up to and including $50,000.00 $643.75 for first $50,000.00 + $7.00 for each additional $1,000.00 (or fraction thereof) Up to and including $100,000.00 $993.75 for first $100,000 + $5.60 for each additional $1,000.00 (or fraction thereof) Up to and including $500,000.00 $3,233.75 for first $500,000.00 + $4.75 for each additional $1,000.00 (or fraction thereof) Up to and including $1,000,000.00 $1,000,001 and up $5,608.75 for first $1,000,000.00 + $3.15 for each additional $1,000.00 (or fraction thereof) Resolution 20-016 Fee Schedule for 2021 Page 6 of 16 Plan Review Fee Calculation % of Building Permit Fee Plans review fee (general) 65% Plans review fee — Group R-3 occupancies (single family less than 7,999 sq. ft.) 40% Plans review fee — Group R-3 occupancies (single family 8,000 sq. ft. or more) 65% Plans review fee — Group U occupancies (sheds, barns, et.) 25% OTHER PERMITS: SITE PLAN REVIEW New Residential Home Site Plan Review Residential Accessory Structure Site Plan Review Commercial Site Plan Review DEMOLITION PERMIT Single Family Residence Commercial Building Garage or accessory building associated with residence or commercial building $300.00 $80.00 $550.00 $46.00 flat fee $131.00 flat fee $21.00 flat fee Foundation Only Building Permit: 25% of building permit fee Swimming Pools, over 2 feet in depth $61.00 + plumbing fees Re -roof (no plan review charge unless submitted for review) Based on Project Valuation Change of Use or Occupancy Classification Permit Hourly TEMPORARY CERTIFICATE OF OCCUPANCY Commercial or Multifamily Building Residential Building $200.00 $150.00 Factory Assembled Structure (FAS) Placement Permit $50.00 per section Towers, elevated tanks, antennas Hourly SIGN PERMIT: Sign Permits are subject to the assessment of the WSBCC fee as noted in Schedule B "General" section and the following review fees. Sign Plan Review Fee $85.00 Wall Sign Permit $75.00 per sign (flat fee) Freestanding or Monument Sign Permit $100.00 per sign (flat fee) RIGHT-OF-WAY (ROW) PERMIT: A traffic plan and traffic plan review is required if more than 50% of the width of any street is closed or if a single arterial lane is closed. A minimum plan review fee of $61.00 (hourly rate for City employees) applies to all right-of-way permits that require a traffic plan. If additional staff time is required, it shall be charged at the hourly rate. TYPES OF ROW Non -cut obstruction without clean up Non -cut obstruction with clean up Pavement cut obstruction, non -winter $73.00 $110.00 $200.00 Resolution 20-016 Fee Schedule for 2021 Page 7 of 16 Pavement cut obstruction, winter Working without a permit Commercial Approach Permit Residential Approach Permit Multiple Use Permit - overhead Multiple Use Permit - underground Erosion/Sediment Control - Site Inspection ENGINEERING PERMITS GRADING PERMIT: 100 cubic yards (cu yd) or less 101 to 1,000 cubic yards 1,001 to 10,000 cubic yards 10,001 to 100,000 cubic yards 100,001 to 200,000 cubic yards 200,000 or more cubic yards GRADING PLAN REVIEW FEE: 50 cubic yards or less 51 to 100 cubic yards 101 to 1,000 1,001 to 10,000 10,001 to 100,000 100,001 to 200,000 200,001 or more Grubbing & Clearing Only (without earth being moved) Paving Permit (greater than 5,000 sq. ft. - new paving only) OTHER ENGINEERING Design Deviation Oversized Load Permit Fee Structure Transport Permit $210.00 100% Permit Fee $75.00 $70.00 $110.00 per .25 mile $650.00 per .25 mile $100.00 $25.00 $25.00 for first 100 cu yd. + $7.00 each additional 100 cu yd $125.00 for first 1,000 cu yd + $10.00 each additional 1,000 cu yd $225.00 for first 10,000 cu yd+ $35.00 each additional 10,000 cu yd $525.00 for first 100,000 cu yd + $25.00 each additional 10,000 cu yd $625.00 for first 200,000 cu yd + $25.00 for each additional 10,000 cu yd No Fee $20.00 $25.00 $35.00 $35.00 for first 10,000 cu yd + $25.00 each additional 10,000 cu yd $175.00 for first 100,000 cu yd + $25.00 for each additional 10,000 cu yd $625.00 for first 200, 000 cu yd + $25 for each additional 10,000 cu yd $68.00 $263.00 $150.00 $75.00 $150.00 per section Resolution 20-016 Fee Schedule for 2021 Page 8 of 16 STORMWATER UTILITY CHARGE ON DEVELOPED PARCELS: Each single-family unit $21.00 annual All other properties each $21.00 per 3,160 sq. ft impervious surface MECHANICAL PERMIT: Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees shall be collected when the permit is issued. Mechanical Permit Fees A. BASIC FEES 1. Basic fee for issuing each Stand -Alone permit 2. Basic fee for each Supplemental permit B. UNIT FEES (in addition to the basic fee) 1. Installation or relocation of Furnaces and suspended heaters a. up to and including 100,000 btu b. over 100,000 btu 2. Duct work system 3. Heat pump and air conditioner a. 0 to 3 tons b. over 3 tons to 15 tons c. over 15 tons to 30 tons d. over 30 tons to 50 tons e. over 50 tons 4. Gas water heater 5. Gas piping system 6. Gas log, fireplace, and gas insert installation 7. Appliance vents installation; relocation; replacement 8. Boilers, compressors, and absorption systems a. 0 to 3 hp - 100,000 btu or less b. over 3 to 15 hp - 100,001 to 500,000 btu c. over 15 - 30 hp - 500,001 to 1,000,000 btu d. over 30 ph -1,000,001 to 1,750,000 btu e. over 50 hp - over 1,750,000 btu 9. Air Handlers a. each unit up to 10,000 cfm, including ducts b. each unit over 10,000 cfm 10. Evaporative Coolers (other than portable) 11. Ventilation and Exhausts a. each fan connected to a single duct b. each ventilation system c. each hood served by mechanical exhaust 12. Incinerators a. residential installation or relocation b. commercial installation or relocation 13. Unlisted appliances a. under 400,000 btu b. 400,000 btu or over 14. Hood a. Type I b. Type II 15. LP Storage Tank $37.00 $8.00 $13.00 $16.00 $11.00 $13.00 $21.00 $26.00 $37.00. $63.00 $11.00 $1.00 per outlet $11.00 $10.00 each $13.00 $21.00 $26.00 $37.00 $63.00 $13.00 $16.00 $11.00 $11.00 $13.00 $13.00 $21.00 $23.00 $52.00 $105.00 $52.00 $11.00 $11.00 Resolution 20-016 Fee Schedule for 2021 Page 9 of 16 16. Wood or Pellet Stove insert $11.00 17. Wood stove system — free standing $26.00 PLUMBING PERMIT: Plan review fees for plumbing permits shall be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees shall be collected when the permit is issued. A. BASIC FEES 1. Basic fee for issuing each Stand -Alone permit $37.00 2. Basic fee for each Supplemental permit $8.00 B. UNIT FEES (in addition to the basic fee) 1. Each plumbing fixture on a trap $6.00 each (includes garbage disposals, dishwashers, backflow device, drainage, hot tubs, built-in water softener, water closets, lavatories, sinks, drains, etc.) 2. Water Heater $6.00 each 3. Industrial waste pretreatment interceptor $16.00 (includes its trap and vent, except kitchen type grease interceptors functioning as fixture traps.) 4. Repair or alteration of water piping, drainage or vent piping $6.00 each fixture 5. Atmospheric type vacuum breaker $6.00 each 6. Backflow protective device other than atmospheric type vacuum breakers $6.00 each 7. Medical gas $6.00 per outlet 8. Interceptors $6.00 each Resolution 20-016 Fee Schedule for 2021 Page 10 of 16 Schedule C — Parks and Recreation ADMINISTRATIVE FEES Basic fees to be considered when applying rates Administrative Fee Refuse Fee AQUATICS Pool admission (age 5 and under) Pool admission (age older than 5) Pool punch pass (25 swims) Weekend family discount — 1 child under 13 free with paying adult At the discretion of the City Manager, the Parks and Recreation Department may on occasion offer free admission open swim days. $32.00 $52.00 Swimming Lessons Swim Team Fee Pool Rental (fewer than 100 people) Pool Rental (101-200 people) Refundable Pool Damage Deposit ALCOHOLIC BEVERAGE PERMIT CENTERPLACE Conference Center Wing Auditorium Auditorium Auditorium Auditorium w/Presentation System Auditorium w/Presentation System Auditorium w/Presentation System Auditorium Deposit Executive Conference Room Executive Conference Room 1/2 day Executive Conference Room full day rental Executive Conference Room Deposit Meeting Room (day and evening use) Meeting Room Large Meeting Room Large Meeting Room Large Meeting Room Meeting Room free $1.00 $20.00 $40.00 $60.00 $300.00 for 2hr rental $400.00 for 2hr rental $150.00 $10.00 $79.00 per hour $475.00 per day $236.00 per half day $52.00 per hour* * * $315.00 per day* * * $158.00 per half day*** $52.00 $52.00 per hour $156 per 4 hours $416 per day $52.00 $42.00 per hour $263.00 per day $75.00 per hour $225.00 per half day $450.00 per 9 hr. day $131.00 per half day Resolution 20-016 Fee Schedule for 2021 Page 11 of 16 Meeting Room Deposit Portable Sound System Platinum Package *** Requires rental of presentation system, see below Great Room Multi-use/Banquet Hall Multi-use/Banquet Hall Multi-use/Banquet Hall Small Dining Area Refundable Deposit Refundable Deposit - Weddings Table Settings (linens and tableware) Pipe & Drape rental Chair Cover rental Senior Center Wing Lounge with Dance Floor Lounge with Dance Floor Refundable Lounge deposit Refundable Lounge deposit - Weddings Meeting room (evening use) Meeting room (evening use) Meeting room (weekend use) Meeting room (weekend use) Meeting room deposit West Lawn and CenterPlace Rental fee West Lawn Weddings- 2 hours (CenterPlace Reception) West Lawn Plaza Rental - North Meadow Miscellaneous Cleanup fee for groups bringing their own food in on Sundays • Groups under 30 in small meeting room • Groups under 150 in large meeting room or lounge • Groups over 150 in Great Room Host/Hostess (after hours) Presentation System * * * (includes projector, podium, DVD/VCR sound system, camera system) Room Setup Satellite Video Conferencing Sound System Additional Microphones Technical Support LCD Projector/ Television LCD Projector/ Television Coffee Service Linens Only Wine glass only rental Conference Phone Easel Paper Pad Laptop Usage $52.00 $150.00 per event $500.00 per event $105.00 per hour $840.00 per 9 hr session $1,575.00 all day (6 a.m.-1 a.m.) $52.00 per hour $210.00 $500.00 $3.00 per place setting $100/day $3/chair per day $105.00 per hour $850.00 per 6 hours $210.00 $500.00 $42.00 per hour $131.00 per 4 hr session $262.00 per day $131.00 per half day $52.00 $3,500.00 per day $1,000 $2,000 per day additional $500 per day $52 $210 $500 $16.00 per hour $262.00 per day $26.00 per hour $262.00 per hour $42.00 per day $25.00 each $42.00 per hour $25.00 per hour $100.00 per day $40.00 service $5.00 per table $.50 per glass $100.00 per event $20.00 per pad $50.00 per event Resolution 20-016 Fee Schedule for 2021 Page 12 of 16 Business Incentive Rental Policy — The Parks & Recreation Director has the authority to reduce the room rental rate by one hr. when the rental meets the following criteria: minimum of 25 participants; utilize a classroom at CenterPlace eight or more times per calendar year; and use in-house caterer for a meal each reservation. PICNIC SHELTER RESERVATION (For groups fewer than 200 people) Browns (up to five hours) Edgecliff (up to five hours) Discovery Playground (up to two hours) Greenacres — large (up to five hours) Mirabeau Meadows — shelter and stage (up to five hours) Mirabeau Springs — shelter and dock (up to two hours) Sullivan (up to five hours) Terrace View (up to five hours) Valley Mission (up to five hours) $84.00 $84.00 $35.00 $84.00 $84.00 $250.00 $84.00 $84.00 $84.00 EVENT RESERVATION — include shelter (For groups of 200 or more people) Events include but are not limited to activities such as car shows, tournaments, or high -risk activities. The Parks and Recreation Director shall make the final determination. General fee (up to five hours): $157.00 Non-profit applications with proof of qualifying as a 501(c)(3) entity (up to five hours): $84.00 EVENT PHOTOS Mirabeau Springs shelter and dock $150.00 per hour BALL FIELD RENTAL/USE $26.00 1st hour + $15.00 each additional hour REFUNDABLE FACILITY DAMAGE DEPOSIT Fewer than 200 people Weddings, Special Events and events with 200 or more people $75.00 $300.00 SPECIAL EVENTS (See Spokane Valley Municipal Code 5.15) Application Fee $40.00 RECREATION Recreation program fees are established at amounts to recover costs, as specified in the Parks and Recreation revenue policy. UNDEVELOPED BALFOUR PARK RENTAL/USE $500 per day Resolution 20-016 Fee Schedule for 2021 Page 13 of 16 Schedule D — Administration COPY FEE Paper copies up to 11"x17" (b/w or color) Paper copies larger than 11"x17" (b/w or color) Scanned copies of paper records Electronics records uploaded to email, cloud -based storage, CD/DVD, or flash drive Records transmitted in electronic format Digital Storage Media Device (CD/DVD, flash drive) Envelope Postage Records sent to outside vendor for reproduction Customized Service Charge - When the request would require compilations or when such customized access services are not $0.15 per page* $0.87 per square foot* $0.10 per page * $0.05 per every 4 electronic files or attachments* $0.10 per GB* Actual Cost* Actual Cost* Actual Cost* Actual Cost* the use of IT expertise to prepare data used by the agency for other business purposes, the agency may charge the actual cost. The agency must notify the requestor that it will be doing a customized service and can require a 10 percent deposit.* *It is the intent of the City of Spokane Valley to recover the cost of providing public records when the total cost, including but not limited to the per -page, device, envelope, or postage costs, amounts to $1.00 or more. Copy charges above may be combined to the extent more than one type of charge applies to copies responsive to a particular request. When combining fees associated with the request, the City will determine the total cost and charge accordingly. Copy charges are assessed for each installment of records provided to the requestor. A deposit of 10% may be required on public record requests. NSF CHECK RETURN FEE $26.00 CREDIT CARD TRANSACTION PROCESSING FEE Applies to all City fees paid by credit card/debit card except for those fees under Schedule F — Police Fees (amount of the alarm fee is intended to cover the total cost of administering the false alarm program, including, but not limited to, payment processing fees). Credit card transaction processing fees are non-refundable. 2.5% of transaction amount Resolution 20-016 Fee Schedule for 2021 Page 14 of 16 Schedule E — Other Fees BUSINESS REGISTRATION Business Registration Nonprofit Registration $25.00 annual $10.00 annual Out -of -City Business Registration with annual revenues equal to or less than $2,000 (SVMC 5.05.020(D)) $0.00 Adult Entertainment Establishment License, Live Adult Entertainment Establishment License, Adult Arcade Adult Arcade Device License Manager License Entertainer License Late Adult Entertainment License Fee (charged in addition to the license fee) 7 to 30 calendar days past due 31 to 60 calendar days past due 61 and more calendar days past due Appeal of Administrative Determination — Adult Entertainment License Adult Entertainment License denial, suspension or revocation pursuant to SVMC 5.10 $1,575.00 $1,575.00 $157.00 $157.00 $157.00 25% of license fee 50% of license fee 75% of license fee $1,050.00 Tow Operator Registration Fee $105.00 annual Schedule F — Police Fees FALSE ALARM RECOVERY FEE Amount of the fee is intended to cover the total cost of administering the false alarm program, including, but not limited to, payment processing fees. $65 per incident Resolution 20-016 Fee Schedule for 2021 Page 15 of 16 Schedule G — Transportation Impact Fees SOUTH BARKER CORRIDOR TRANSPORTATION IMPACT FEE SCHEDULE Pursuant to chapter 22.100 SVMC and the adopted South Barker Corridor Study and South Barker Corridor Transportation Impact Fee Rate Study, the following fees are the transportation impact fees applicable within the South Barker Corridor area identified in the South Barker Corridor Transportation Impact Fee Rate Study. Base Rate = $1,272 per PM Peak Trip Land Use Group ITE Code ITE Land Use Category Impact Fee Per Unit 210 Single Family & Duplex $1,260 per dwelling unit Residential 220 Multi -Family $713 per dwelling unit 310 Hotel (3 or More Levels) $891 per room Services 492 Health Club $4.39 per sq ft 912 Bank $17.17 per sq ft 520 Elementary School $1.74 per sq ft Institution 522 Middle School $1.51 per sq ft 530 High school $1.23 per sq ft 925 Drinking Establishment $8.24 per sq ft Restaurant 934 Fast Food Restaurant (with Drive-Thru) $20.79 per sq ft 937 Coffee Shop with Drive-Thru $6.07 per sq ft 820 Shopping Center $3.20 per sq ft Retail 841 Automobile Sales — Used/New $4.77 per sq ft 853 Convenience Market with Gasoline Pumps $9,968 per pump 110 Light Industry/High Technology $0.80 per sq ft Industrial 140 Manufacturing $0.85 per sq ft 151 Mini -Storage $0.22 per sq ft 710 General Office $1.14 per sq ft Office 720 Medical Office / Clinic $4.40 per sq ft 750 Office Park $1.36 per sq ft ITE Trip Generation manual, loth Edition "sq $" means square foot. "pump" means vehicle servicing position / gas pump. "room" means available hotel room. Pursuant to chapter 22.100 SVMC, transportation impact fees for uses not listed in the rate table shall be based on (1) the most similar land use category identified in the table, or (2) the base rate and the most similar land use category identified in ITE Trip Generation Manual, as documented by a trip generation and distribution letter in accordance with Section 3.2 of the Spokane Valley Street Standards. Resolution 20-016 Fee Schedule for 2021 Page 16 of 16 CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 20-016 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, REPEALING AND REPLACING RESOLUTION 19-019, AND ADOPTING AND AMENDING THE MASTER FEE SCHEDULE, AND OTHER MATTERS RELATING THERETO. WHEREAS, it is the general policy of the City to establish fees that are reflective of the cost of services provided by the City; and WHEREAS, the City uses a resolution to establish the schedule of fees for City programs, permits and services, and periodically the fee resolution and fee schedule must be amended to incorporate new or modified services; and WHEREAS, Council desires to amend the resolution and accompanying fee schedule. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington, as follows: Section 1. Adoption and Amendment. The Master Fee Schedule is hereby adopted and amended as provided herein, and all such amendments are incorporated into the attached schedules. The Master Fee Schedule shall be effective as adopted and amended from the effective date of this Resolution. Section 2. Repeal. Resolution 19-019 is hereby repealed in its entirety. Section 3. Effective Date. This Resolution shall be in full force and effect January 1, 2021. Approved this 22°d day of December, 2020. ATTEST: CITY OF SPOKANE VALLEY Christine Bainbridge, City Clerk Ben Wick, Mayor Approved as to form: Office of the City Attorney Resolution 20-016 Fee Schedule for 2021 Page 1 of 20 MASTER FEE SCHEDULE Fee Schedule Page No. Schedule A: Planning 3 Schedule B: Building/Engineering 5 Schedule C: Parks and Recreation 11 Schedule D: Administrative 14 Schedule E: Other Fees 15 Schedule F: Police Fees 15 Schedule G: Transportation Impact Fees 16 Resolution 20-016 Fee Schedule for 2021 Page 2 of 20 MASTER FEE SCHEDULE Schedule A — Planning Automatic Annual Adjustment Unless otherwise specifically amended, Schedule A of this Master Fee Schedule shall be reviewed and automatically adjusted annually to reflect (80%) of any change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region, 1982-84=100, published by the United States Depaitinent of Labor, Bureau of Labor Statistics, or other comparable index if not published. In no event shall the cumulative change in rates or charges be more than four percent (4%) per year. Unit prices shall be rounded to the nearest dollar. The automatic adjustment shall be effective January 1 of each year. No other fee schedules shall be affected by such automatic adjustment. AMENDMENTS Comprehensive Plan Amendment —Zoning or other code text amendment APPEALS — Appeal of Administrative Decision — Appeal of Hearing Examiner Findings — Transcript/record deposit on Appeals of Hearing Examiner Decisions FEE AMOUNT $ ,5AA3AAA-AA2,500.00 $ ,5AA3000.002,500.00 $1,050750.00 $3151,000.00 $157.00 Appeal of Administrative Decision - Code Enforcement Final Decision pursuant to chapter 17.100 SVMC $500.00 unless otherwise waived pursuant to SVMC 17.110 ENVIRONMENTAL REVIEW STATE ENVIRONMENTAL POLICY ACT (SEPA) — Single Dwelling (when required) — All other developments — Environmental Impact Statement (EIS) Review, minimum deposit — Addenda of existing EIS Review SHORELINE — Substantial Development Permit - under $50K — Substantial Development Permit - over $50K — Shoreline Exemption $448280.00 $350.00 $2,200.00 $350.00 $1,000.00$8101,500.00 S 1,63000.00 $120600.00 CRITICAL AREAS —Floodplain Permit not associated with a subdivision $315500.00 —Floodplain Permit associated with a subdivision $315500.00 + $52.00 per lot Small Cell Pcrmit A licati n $5 . f r u t fiti c .,itcs $1 . r a iti nal its OTHER PERMITS 14 me Occupati n Permit and Accorr ry Dwelling Units (ADU) C nditi nal Use Permit Temp rary Use Permit $81.00 $840.00 Q 47-000 Resolution 20-016 Fee Schedule for 2021 Page 3 of 20 Commented [LO1]: MOVED TO THE "OTHER" PERMITS AT THE END FOR BETTER FLOW AND REMOVAL OF DUPLICATION OF SUB TITLES LAND USE ACTIONS SUBDIVISIONS —Preliminary plat —Final Plat —Time extensions - file review and letter SHORT PLATS —Preliminary 2 to 4 lots —Final plat 2 to 4 lots —Preliminary plat 5 to 9 lots —Final plat 5 to 9 lots - Time extensions - file review and letter PLAT ALTERATION - Subdivision plat - Short plat PLAT VACATION BINDING SITE PLAN -Binding site plan alteration - Change of Conditions -Preliminary binding site plan - Creating lots within final binding site plan via Record of Survey -Final Binding Site Plan AGGREGATION/SEGREGATION - Lot line adjustment - Lot line elimination -Zero lot line Review of permanent sign Review of temporary sign OTHER PLANNING - Administrative Exception - Variance - Administrative Interpretations Home Occupation Permit Accessory Dwelling Units (ADU) Conditional Use Permit Temporary Use Permit - Small Cell Permit Application New Residential Sitc Plan Roviow $2,3212,500.00 + $40.00 per lot $1,424.00 + $10.00 per lot $SA500.00 $1,2212,000.00 $9211,200.00 $1,1212,000.00 + $25.00 per lot $1,2211,300.00 + $4- 25.00 per lot $SA500.00 $6821,200.00 $278750.00 $1,474.00 $2442,000.00 $6592,000.00 $1,6712,000.00 $5001,500.00 $9212, 000.00 $105250.00 $105200.00 $105200.00 + $10.00 per lot $50.00 + $25.00 if public work, review needed $50.00 $315500.00 $1,575.00 $4-00350.00 $54100.00 $81300.00 $8101,S1,600.00 $4-5-7500.00 $500.00 for up to five sites + $100.00 per additional sit: $50.00 Site Plan Review Per Divisi n Review Hourly Rate for City Employees Document -RRecording sService by sStaff Resolution 20-016 Fee Schedule for 2021 $275.00 $61.00 Hourly — Page 4 of 20 Commented [L02]: DELETE AND MOVE TO SIGNS IN BUILDING — PLANNING DOES NOT REVIEW Commented [JN3]: Relocated from the 'critical area' heading. Commented [L04]: Moved to BUILDING as Planning does not review Site plans Street Vacation Application $1,365.00 —Pre-application Meetings $250.00* —*Fee shall be deducted from land use application, building permit or commercial permit application (fees when application is filed within one year of pre -application meeting. ZONING - Zoning map amendments (rezone)* $1,6503,500.00 —Planned residential development plan $1,5752,000.00 + $26.00 per lot —Planned residential development modification $525.00 —Zoning letter $210.00 *If rezone is combined with other action(s), cost of other action(s) is additional Resolution 20-016 Fee Schedule for 2021 Page 5 of 20 Commented [JN5]: This adjustment allows for the deduction when a project triggers a pre-app review but not a building permit. Note that there isn't an 'application' fee related to most development permits but there are 'permit' and 'plan review' fees. Schedule B — Building Automatic Annual Adjustment Unless otherwise specifically amended, Schedule B of this Master Fee Schedule shall be reviewed and automatically adjusted annually to reflect (80%) of any change from September to September of the Consumer Price Index for All Urban Consumers (CPI-U), West Region, 1982-84=100, published by the United States Depaitiuent of Labor, Bureau of Labor Statistics, or other comparable index if not published. Building permit fees shall not be included in the annual automatic adjustment because updates occur semi- annually through the Intemational Code Council (ICC) published updates. In no event shall the cumulative change in rates or charges be more than four percent (4%) per year. Unit prices shall be rounded to the nearest dollar. The automatic adjustment shall be effective January 1 of each year. No other fee schedules shall be affected by such automatic adjustment. Fee Payment Plan review fees are collected at the time of application. Such fees may be adjusted during plan review. Overages or under payments shall be appropriately adjusted at the time of permit issuance. Plan review fees are separate from and additional to building permit fees. Permit fees and any other unpaid fees shall be collected prior to issuance of the permit. Fees for outside professional services required during the permit process shall be paid by the applicant. Examples of outside professional services include review by contract reviewers, special inspection or construction services, consultant services for special topics, surveying or other services required to determine compliance with applicable codes. Fee Refund Policy. Refunds authorized under this policy apply only to Schedule B. PLAN REVIEW FEES • Plan review fees are non-refundable once any plan review work has been started. • Paid plan review fees may be refunded when an eligible request is received in writing. • At a minimum, a $ 61.00 administrative fee shall be retained. • If the paid plan review fee is less than $gS61.00, no refund is authorized. • If the paid plan review fee is more than $ 61.00, the amount for refund shall be calculated at the rate of 100% of the paid plan review fee minus $.561.00. PERMIT FEES • Permit fees are non-refundable once work authorized by the permit has begun. • Paid permit fees may be refunded when an eligible request is received in writing. • At a minimum, a $61.00 administrative fee will be retained when fees are refunded. • If the paid permit fee is less than $4561.00, no refund is authorized. • If the paid permit fee is more than $61.00, the refund shall be calculated at the rate of 95% of the paid permit fee minus $61.00. For any application taken or permit issued in error, a full refund of fees paid shall be made. No portion of the paid fees shall be retained. FEES GENERAL Hourly Rate for City Employees Overtime rate for City Employees (1.5 times regular rate) Investigation fee: Work commenced without required permits Working beyond the scope of work $61.00 $92.00 Equal to permit fee $150.00 Resolution 20-016 Fee Schedule for 2021 Page 6 of 20 Replacement of lost permit documents Hourly rate; 1 hour minimum Revisions to plans requested by the applicant or permit holder shall be charged the hourly rate with a minimum of one hour. Revised plans submitted in response to reviewer correction letters are not subject to the hourly assessment. Washington State Building Code Council Surcharge (WSBCC) — see the Washington State Building Code Council website for fees. BUILDING PERMIT: Building permit fees for each project are set by the following fees. The figures below shall be used to determine the building permit fees and plans check fees based on the value of the construction work as stated by the applicant or the value calculated by the Building Official using the latest valuation data published in the Building Safety Journal by the International Code Council, whichever value is greater. Valuations not listed in the Building Safety Journal: Building Type Residential garages/storage buildings (wood frame) Residential garages (masonry) Miscellaneous residential pole buildings Residential carports, decks, porches Valuation Per Square Foot $19.00 $22.00 $19.00 $15.00 Building Permit Fee Calculation Total Valuation Building Permit Fee $1.00 to $25,000.00 $25,001.00 to $50,000.00 $50,001.00 to $100,000.00 $100,001.00 to $500,000.00 $500,001.00 to $1,000,000.00 $69.25 for first $2,000.00 + $14.00 for each additional $1,000.00 (or fraction thereof) Up to and including $25,000.00 $391.25 for first $25,000 + $10.10 for each additional $1,000.00 (or fraction thereof) Up to and including $50,000.00 $643.75 for first $50,000.00 + $7.00 for each additional $1,000.00 (or fraction thereof) Up to and including $100,000.00 $993.75 for first $100,000 + $5.60 for each additional $1,000.00 (or fraction thereof) Up to and including $500,000.00 $3,233.75 for first $500,000.00 + $4.75 for each additional $1,000.00 (or fraction thereof) Up to and including $1,000,000.00 $1,000,001 and up $5,608.75 for first $1,000,000.00 + $3.15 for each additional $1,000.00 (or fraction thereof) Resolution 20-016 Fee Schedule for 2021 Page 7 of 20 Plan Review Fee Calculation % of Building Permit Fee Plans review fee (general) 65% Plans review fee — Group R-3 occupancies (single family less than 7,999 sq. ft.) 40% Plans review fee — Group R-3 occupancies (single family 8,000 sq. ft. or more) 65% Plans review fee — Group U occupancies (sheds, barns, et.) 25% Initial Plan Review Fccc arc capped at $35,000 n t including pa-,.; thr ugh expenses f r utaidc review as n tcd in the "Fcc Payment" cccti n f this schedule. Resolution 20-016 Fee Schedule for 2021 Page 8 of 20 OTHER BUIEDING-PERMITS: Over the C untcr Service SITE PLAN REVIEW New Residential Home Site Plan Review Residential Accessory Structure Site Plan Review Commercial Site Plan Review DEMOLITION PERMIT — Single Family Residence — Commercial (Buildings $bin $5.043300.00 $80.00 $275550.00 $46.00 flat fee $131.00 flat fee — Garage or accessory building associated with residence or commercial building Foundation Only Building pen* Swimming Pools, over 2 feet in depth Re -roof (no plan review charge unless submitted for review) Change of Use or Occupancy Classification Permit TEMPORARY CERTIFICATE OF OCCUPANCY( Commercial or Multifamily Building Residential Building Factory Assembled Structure (FAS) Placement Permit $21.00 flat fee 25% of building permit fee $5.24461.00 + plumbing fees Based on Project Valuation Hourly $200.00 Commented [JN6]: This isn't applicable; OTC service is available to all provided that there is sufficient information contained in an application and the project type is simple enough to allow for at -the -counter staff review. Commented [107]: Moved from Planning & added the Accessory Structure Commented [JN8]: $131 per building, identifying the plural is misleading. Commented [JN9]: This revision highlights the fact that a foundation only building permit is separate and distinct from the building permit for the overall building. Note that each permit requires a specific review. $150.00(Commented [1010]: New Fee $50.00 per section( Commented [LOU]: Not a new fee —just new to schedule Towers, elevated tanks, antennas Hourly SIGN PERMIT: Sign Permits are subject to the assessment of the WSBCC fee as noted in Schedule B "General" section and the following review fees. -Sign Plan Review Fee Wall Sign Permit Freestanding or Monument Sign Permit $50+ Eng85.00 S4875.00 per sign (flat fee) $68100.00 per sign (flat fee) RIGHT-OF-WAY (ROW) PERMIT: A traffic plan and traffic plan review is required if more than 50% of the width of any street is closed or if a single arterial lane is closed. A minimum plan review fee of $61.00 (hourly rate for City employees) applies to all right-of-way permits that require a traffic plan. If additional staff time is required, it shall be charged at the hourly rate. TYPES OF ROW Non -cut obstruction without clean up Non -cut obstruction with clean up Pavement cut obstruction, non -winter Pavement cut obstruction, winter Working without a permit Commercial Approach Permit Residential Approach Permit Multiple Use Permit — overhead Multiple Use Permit — underground $73.00 $110.00 $468200.00 $210.00 100% Permit Fee $75.00 $70.00 $110.00 per .25 mile $650.00 per .25 mile Resolution 20-016 Fee Schedule for 2021 Page 9 of 20 Erosion/Sediment Control - Site Inspection $100.00(Commented [L012]: New Fee 1 ENGINEERING PERMITS GRADING PERMIT: 100 cubic yards (cu yd) or less $2425.00 101 to 1,000 cubic yards $2425.00 for first 100 cu yd. + $7.00 each additional 100 cu yd 1,001 to 10,000 cubic yards $48125.00 for first 1,000 cu yd + $610.00 each additional 1,000 cu yd 10,001 to 100,000 cubic yards $444225.00 for first 10,000 cu yd+ $4335.00 each additional 10,000 cu yd 100,001 to 200,000 cubic yards $386525.00 for first 100,000 cu yd + $4425.00 each additional 100,000 cu yd 200,000 or more cubic yards $328625.00 for first 200,000 cu yd + $4425.00 for each additional 20010,000 cu yd GRADING PLAN REVIEW FEE: 50 cubic yards or less No Fee 51 to 100 cubic yards $4220.00 101 to 1,000 $2425.00 1,001 to 10,000 $ 735.00 10,001 to 100,000 $2;35.00 for first 100,000 cu yd + $725.00 each additional 10,000 cu yd 100,001 to 200,000 $101175.00 for first 100,000 cu yd + $625.00 for each additional 100,000 cu yd 200,001 or more $166625.00 for first 200, 000 cu yd + $25 for each additional 10,000 cu yd Land Grubbing & Clearing Only (without earth being moved) $68.00 Paving Permit (greater than 5,000 sq. ft. - new paving only) $263.00 OTHER ENGINEERING Design Deviation Oversized/Overweight Load Permit Fee Structure Transport Permit $150.00(Commented [L013]: NEW FEE $2675.00 $110150.00 per section STORMWATER UTILITY CHARGE ON DEVELOPED PARCELS: Each single-family unit $21.00 annual All other properties each $21.00 per 3,160 sq. ft impervious surface Resolution 20-016 Fee Schedule for 2021 Page 10 of 20 Commented [L014]: MOVED FROM SCHEDULE E MECHANICAL PERMIT: Plan review fees for mechanical permits shall be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees shall be collected when the permit is ssued. If submitted as part f a building permit applicati n, the unit c sts are added, but n t the "basic" fee for i:zuing the permit. Mechanical Permit Fees A. BASIC FEES 1. Basic fee for issuing each Stand -Alone permit 2. Basic fee for each Ssupplemental permit B. UNIT FEES (in addition to the basic fee) 1. Installation or relocation of Furnaces and suspended heaters a. up to and including 100,000 btu b. over 100,000 btu 2. Duct work system 3. Heat pump and air conditioner a. 0 to 3 tons b. over 3 tons to 15 tons c. over 15 tons to 30 tons d. over 30 tons to 50 tons e. over 50 tons 4. Gas water heater 5. Gas piping system 6. Gas log, fireplace, and gas insert installation 7. Appliance vents installation; relocation; replacement 8. Boilers, compressors, and absorption systems a. 0 to 3 hp - 100,000 btu or less b. over 3 to 15 hp -100,001 to 500,000 btu c. over 15 - 30 hp - 500,001 to 1,000,000 btu d. over 30 ph -1,000,001 to 1,750,000 btu e. over 50 hp - over 1,750,000 btu 9. Air Handlers a. each unit up to 10,000 cfm, including ducts b. each unit over 10,000 cfm 10. Evaporative Coolers (other than portable) 11. Ventilation and Exhausts a. each fan connected to a single duct b. each ventilation system c. each hood served by mechanical exhaust 12. Incinerators a. residential installation or relocation b. commercial installation or relocation 13. Unlisted appliances a. under 400,000 btu b. 400,000 btu or over 14. Hood a. Type I b. Type II 15. LP Storage Tank 16. Wood or Pellet Stove insert 17. Wood stove system - free standing $37.00 $8.00 $13.00 $16.00 $11.00 $13.00 $21.00 $26.00 $37.00. $63.00 $11.00 $1.00 per outlet $11.00 $10.00 each $13.00 $21.00 $26.00 $37.00 $63.00 $13.00 $16.00 $11.00 $11.00 $13.00 $13.00 $21.00 $23.00 $52.00 $105.00 $52.00 $11.00 $11.00 $11.00 $26.00 Resolution 20-016 Fee Schedule for 2021 Page 11 of 20 Commented [JN15]: The City of Spokane Valley has not issued plumbing/mechanical permits as part of building permits due to the fact that the work is performed by different contractors and there is the need to document contractor credentials as part of any permit. Therefore, this statement is misleading to the reader. PLUMBING PERMIT: Plan review fees for mechanicalplumbing permits shall be collected at the time of application as noted in the "Fee Payment" section of this schedule. Permit fees shall be collected when the permit is ssued submitted as part f a building permit applicati n, thc unit c sts shall be added, but n t the "basic" fee f r i cuing thc permit. . 4f f Commented [JN16]: Same comment as above A. BASIC FEES 1. Basic fee for issuing each Stand -Alone permit $37.00 2. Basic fee for each supplemental Supplemental permit $8.00 B. UNIT FEES (in addition to the basic fee) 1. Each plumbing fixture on a trap $6.00 each (includes garbage disposals, dishwashers, backflow device, drainage, hot tubs, built-in water softener, water closets, lavatories, sinks, drains, etc.) 2. Water Heater $6.00 each 3. Industrial waste pretreatment interceptor $16.00 (includes its trap and vent, except kitchen type grease interceptors functioning as fixture traps.) 4. Repair or alteration of water piping, drainage or vent piping $6.00 each fixture 5. Atmospheric type vacuum breaker $6.00 each 6. Backflow protective device other than atmospheric type vacuum breakers $6.00 each 7. Medical gas $6.00 per outlet 8. Interceptors $6.00 each a single arterial lane is cl sod. A minimum plan review fee of $61.00 (h urly rate for City empl yoos) applies t all right f way permits that require a traffic plan. If additi nal staff time is required, it shall bo charged at the hourly rate. Cateeei9, 1. Non cut bstructi n with ut clean up 2. N n cut bstructi n with clean up 3. Pavement cut bstructi n, n n winter 1. Pavement cut bstructi n, winter 5. Appr ach Permit 6. Multiple Use Permit verhead 7. Multiple Use Permit undergr and $73.00 $110.00 $168.00 $210.00 $52.00 $110.00 per .25 milo $650.00 per .25 milo Resolution 20-016 Fee Schedule for 2021 Page 12 of 20 SICN PERMIT: Sign permits shall be subject t a;.e.Asment f planning division review fees as f and in Schedule A. Sign Permits shall als be subject t the asses„ment of the WSBCC fee as n tod in Schedule B "General" secti n. Plan Signs m unted n buildings Permit $18.00 per sign (flat fee) Freestanding r Permit Sign and p le m unting $68.00 per sign (flat fee) Resolution 20-016 Fee Schedule for 2021 Page 13 of 20 Commented [LO17]: Moved up higher in schedule B & edited Schedule C — Parks and Recreation ADMINISTRATIVE FEES Basic fees to be considered when applying rates Administrative Fee Refuse Fee $32.00 $52.00 AQUATICS Pool admission (age 5 and under) free Pool admission (age older than 5) $1.00 Pool punch pass (25 swims) $20.00 Weekend family discount — 1 child under 13 free with paying adult At the discretion of the City Manager, the Parks and Recreation Department may on occasion offer free admission open swim days. Swimming Lessons $40.00 Swim Team Fee $60.00 Reeervati n (ley„ than 50 pe ple) $105.00 per h ur** F d fee (ley, than 50 pe ple, if applicable) $25.00 ReeervationPool Rental (40-fewer than 100 people) $131.00 per hour300.00 for 2hr rental*—* Food fee (50 100 people, if applicable) $52.00 Pool Rental Reservation (101-200l4O people) S400.00 for 2hr rental Refundable Pool Damage Deposit F d fee (101 150 pe ple, if applicable) **Minimum 7 hours S150.00$157.00 per hour** $79.00 ALCOHOLIC BEVERAGE PERMIT $10.00 CENTERPLACE Conference Center Wing Auditorium $79.00 per hour Auditorium $475.00 per day Auditorium $236.00 per half day Auditorium w/Presentation System $52.00 per hour*** Auditorium w/Presentation System $315.00 per day*** Auditorium w/Presentation System $158.00 per half day*** Auditorium Deposit $52.00 Executive Conference Room $52.00 per hour Executive Conference Room 'A day $156 per 4 hours Executive Conference Room full day rental $416 per day Executive Conference Room Deposit $52.00 Meeting Room (day and evening use) $42.00 per hour Meeting Room $263.00 per day Large Meeting Room $75.00 per hour Large Meeting Room $225.00 per half day Resolution 20-016 Fee Schedule for 2021 Page 14 of 20 Large Meeting Room Meeting Room Meeting Room Deposit Pati Event Package Portable Sound System Platinum Package * * * Requires rental of presentation system, see next pagcbel ow Great Room Kitchen dep sit Multi-use/Banquet Hall Multi-use/Banquet Hall Multi-use/Banquet Hall Small Dining Area Refundable Deposit Refundable Deposit - Weddings Stage Stage Rem val Table Settings (linens and tableware) Pipe & Drape rental Chair Cover rental Senior Center Wing Lounge with Dance Floor Lounge with Dance Floor Refundable Lounge deposit Refundable Lounge deposit - Weddings Meeting room (evening use) Meeting room (evening use) Meeting room (weekend use) Meeting room (weekend use) Meeting room deposit Private Dining R m Private dining room deposit Wellness Center West Lawn and CenterPlace Rental fee West Lawn Weddings- 2 hours (CenterPlace Reception) West Lawn Plaza Rental - North Meadow Miscellaneous Cleanup fee for groups bringing their own food in on Sundays • Groups under 30 in small meeting room • Groups under 150 in large meeting room or lounge • Groups over 150 in Great Room Host/Hostess (after hours) Presentation System *** (includes projector, podium, DVD/VCR sound system, camera system) Room Setup Satellite Video Conferencing $450.00 per 9 hr. day $131.00 per half day $52.00 $500.00 per event $150.00 per event $500.00 per event $452.00 $105.00 per hour $840.00 per 9 hr session $1,575.00 all day (6 a.m.-1 a.m.) $52.00 per hour $210.00 $500.00 $21.00 per secti n per day $150.00 $3.00 per place setting $100/day $3/chair per day $105.00 per hour $850.00 per 6 hours $210.00 $500.00 $42.00 per hour $131.00 per 4 hr session $262.00 per day $131.00 per half day $52.00 $52.00 per h ur $52.00 $105.00 per h ur $3,500.00 per day $1,000 $2,000 per day additional $500 per day $52 $210 $500 $16.00 per hour $262.00 per day $26.00 per hour $262.00 per hour Resolution 20-016 Fee Schedule for 2021 Page 15 of 20 Sound System Additional Microphones Technical Support Televisi n/VCR T uch Pad V ting System LCD Projector/ Television LCD Projector/ Television Coffee Service Linens Only Wine glass only rental Children's Birthday Package Conference Phone Easel Paper Pad Laptop Usage $42.00 per day $25.00 each $42.00 per hour $79.00 per day $121.00 base stati n per day $16.00 per keypad per day per h ur $25.00 per hour $100.00 per day $4023.00 service $5.00 per table $.50 per glass $175.00 per package, $100.00 per event $20.00 per pad $50.00 per event Business Incentive Rental Policy - The Parks & Recreation Director has the authority to reduce the room rental rate by one hr. when the rental meets the following criteria- minimum of 25 participants; utilize a classroom at CenterPlace eight or more times per calendar year; and use in-house caterer for a meal each reservation. PICNIC SHELTER RESERVATION (For groups fewer than 200 people) Browns (up to five hours) Edgecliff (up to five hours) Discovery Playground-4 (up to two hours) Disc very Playgr and tt2 (up t tw h urs) Greenacres - large (up to five hours) Mirabeau Meadows - shelter and stage (up to five hours) Mirabeau Springs - shelter and dock (up to two hours) Sullivan (up to five hours) Terrace View (up to five hours) Valley Mission (up to five hours) $84.00 $84.00 $35.00 $35.00 $84.00 $84.00 $250.00 $84.00 $84.00 $84.00 EVENT RESERVATION - include shelter (For groups of 200 or more people) Events include but are not limited to activities such as car shows, tournaments, or high -risk activities. The Parks and Recreation Director shall make the final determination. General fee (up to five hours): $157.00 Non-profit applications with proof of qualifying as a 501(c)(3) entity (up to five hours): $84.00 EVENT PHOTOS Mirabeau Springs shelter and dock $150.00 per hour BALL FIELD RENTAL/USE $26.00 1' hour + $15.00 each additional hour REFUNDABLE FACILITY/POOL DAMAGE DEPOSIT Fewer than 200 people Weddings, Special Events and events with 200 or more people $75.00 $300.00 Resolution 20-016 Fee Schedule for 2021 Page 16 of 20 1 1 1 SPECIAL EVENTS (See Spokane Valley Municipal Code 5.15) Application Fee $40.00 RECREATION Recreation program fees are established at amounts to recover costs, as specified in the Parks and Recreation revenue policy. UNDEVELOPED BALFOUR PARK RENTAL/USE $500 per day Resolution 20-016 Fee Schedule for 2021 Page 17 of 20 Schedule D — Administration COPY FEE Paper copies up to 11"x17" (b/w or color) $0.15 per page* Paper copies larger than 11"x17" (b/w or color) $0.87 per square foot* Scanned copies of paper records $0.10 per page * Electronics records uploaded to email, cloud -based storage, CD/DVD, or flash drive $0.05 per every 4 electronic files or attachments* Records transmitted in electronic format $0.10 per GB* Digital Storage Media Device (CD/DVD, flash drive) Actual Cost* Envelope Actual Cost* Postage Actual Cost* Records sent to outside vendor for reproduction Actual Cost* Customized Service Charge - When the request would require the use of IT expertise to prepare data compilations or when such customized access services are not used by the agency for other business purposes, the agency may charge the actual cost. The agency must notify the requestor that it will be doing a customized service and can require a 10 percent deposit.* *It is the intent of the City of Spokane Valley to recover the cost of providing public records when the total cost, including but not limited to the per -page, device, envelope, or postage costs, amounts to $1.00 or more. Copy charges above may be combined to the extent more than one type of charge applies to copies responsive to a particular request. When combining fees associated with the request, the City will determine the total cost and charge accordingly. Copy charges are assessed for each installment of records provided to the requestor. A deposit of 10% may be required on public record requests. NSF CHECK RETURN FEE $26.00 CREDIT CARD TRANSACTION PROCESSING FEE Applies to all City fees paid by credit card/debit card except for those fees under Schedule F — Police Fees (amount of the alarm fee is intended to cover the total cost of administering the false alarm program, including, but not limited to, payment processing fees). Credit card transaction processing fees are non-refundable. 2.5% of transaction amount Resolution 20-016 Fee Schedule for 2021 Page 18 of 20 Schedule E — Other Fees BUSINESS REGISTRATION Business Registration Nonprofit Registration $4425.00 annual $410.00 annual Out -of -City Business Registration with annual revenues equal to or less than $2,000 (SVMC 5.05.020(D)) $0.00 Adult Entertainment Establishment License, Live Adult Entertainment Establishment License, Adult Arcade Adult Arcade Device License Manager License Entertainer License Late Adult Entertainment License Fee (charged in addition to the license fee) 7 to 30 calendar days past due 31 to 60 calendar days past due 61 and more calendar days past due $1,575.00 $1,575.00 $157.00 $157.00 $157.00 25% of license fee 50% of license fee 75% of license fee Appeal of Administrative Determination — Adult Entertainment License Adult Entertainment License denial, suspension or revocation pursuant to SVMC 5.10 $1,050.00 Tow Operator Registration Fee $105.00 annual OVERSIZED LOAD PERMIT FEE $26.00 STORMWATER UTILITY CHARCE ON DEVELOPED PARCELS: Each single-family unit $21.00 annual All ther pr pertios each $21.00 per 3,160 sq. ft impervi us surfacd (C0111mented [L018]: MOVED TO OTHER UNDER SCHEDULE B 1 Schedule F — Police Fees FALSE ALARM RECOVERY FEE Amount of the fee is intended to cover the total cost of administering the false alarm program, including, but not limited to, payment processing fees. $65 per incident Resolution 20-016 Fee Schedule for 2021 Page 19 of 20 Schedule G — Transportation Impact Fees SOUTH BARKER CORRIDOR TRANSPORTATION IMPACT FEE SCHEDULE Pursuant to chapter 22.100 SVMC and the adopted South Barker Corridor Study and South Barker Corridor Transportation Impact Fee Rate Study, the following fees are the transportation impact fees applicable within the South Barker Corridor area identified in the South Barker Corridor Transportation Impact Fee Rate Study. Base Rate = $1,272 per PM Peak Trip Land Use Group ITE Code ITE Land Use Category Impact Fee Per Unit Residential 210 Single Family & Duplex $1,260 per dwelling unit 220 Multi -Family $713 per dwelling unit 310 Hotel (3 or More Levels) S891 per room Services 492 Health Club $4.39 per sq ft 912 Bank $17.17 per sq ft 520 Elementary School $1.74 per sq ft Institution 522 Middle School $1.51 per sq ft 530 High school $1.23 per sq ft 925 Drinking Establishment $8.24 per sq ft Restaurant 934 Fast Food Restaurant (with Drive-Thru) $20.79 per sq ft 937 Coffee Shop with Drive-Thru $6.07 per sq ft 820 Shopping Center S3.20 per sq ft Retail 841 Automobile Sales —Used/New S4.77 per sq ft 853 Convenience Market with Gasoline Pumps $9,968 per pump 110 Light Industry/High Technology $0.80 per sq ft Industrial 140 Manufacturing $0.85 per sq ft 151 Mini -Storage $0.22 per sq ft 710 General Office $1.14 per sq ft Office 720 Medical Office / Clinic $4.40 per sq ft 750 Office Park $1.36 per sq ft ITE Trip Generation manual, l Oth Edition "sq ft" means =gsquare tFoot. "pump" means= ¥vehicle servicing position / gas pump. "room" means =available hotel room. Pursuant to chapter 22.100 SVMC, transportation impact fees for uses not listed in the rate table shall be based on (1) the most similar land use category identified in the table, or (2) the base rate and the most similar land use category identified in ITE Trip Generation Manual, as documented by a trip generation and distribution letter in accordance with Section 3.2 of the Spokane Valley Street Standards. Resolution 20-016 Fee Schedule for 2021 Page 20 of 20 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Dec. 22, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: 2020 Marketing and Communications Report GOVERNING LEGISLATION: None PREVIOUS COUNCIL ACTION TAKEN: 2016, 05-17: Admin Report on Economic Development Marketing Contract with Atlas 2016, 05-24: Motion passed to award contract to Atlas Advertising 2016, 11;15: Admin Report, Marketing Study Update, Atlas Advertising 2017, 08-29: Admin Report: Marketing Report 2018, 04-24: Admin Report on 2018 Marketing Consultant Selection, KREM 2019, 01-22: Admin Report; 2018 Marketing Report 2019, 11-22; Admin Report; 2019 Marketing Report BACKGROUND: In May 2018, the City awarded a marketing agreement to KREM Marketing Solutions, a full -service marketing agency, to implement the five-year economic development marketing strategy that was developed in 2016 by Atlas Advertising. The agreement allowed up to three annual renewals. The marketing strategy is focused on three key areas: branding and community engagement, tourism and event development, and economic/business development. As part of the 2018 agreement, KREM Marketing Solutions developed and implemented marketing campaigns that utilized both video and digital advertising for business recruitment, expansion and retention, and events such as Crave!, Valleyfest and Cycle Celebration. The City renewed its marketing services agreement with KREM in 2019 (first one-year renewal). As part of the 2019 agreement, the consultant developed and implemented targeted marketing campaigns that utilized video for Spokane and Seattle/Tacoma markets; developed and implemented campaigns that utilized digital advertising for business recruitment and expansion, and skilled workforce recruitment in manufacturing; and recommended website content improvements, social media implementation, and other strategies. The City also updated its website content and established more effective use of social media, specifically Facebook and Linkedln. In 2020, the City renewed its marketing services agreement with KREM (second one-year renewal). When the pandemic developed in early March, the scope of work was modified (as needed) to reflect on -going challenges for the city's retail sector, restaurants, and other industries. Through the year, the consultant developed and implemented marketing campaigns in support of the City's CARES Act grant programs; tourism initiatives; restaurant take out/delivery initiatives, and other promotions. The consultant also continued to provide digital and video campaigns focused on business recruitment, retention and expansion. Specifically, campaigns targeted recruitment of skilled labor and remote workers to support area business needs. The City also utilized KREM to develop a marketing campaign for the Spokane Valley Farmers Market and produce videos for five capital projects — the Pines Road/BNSF Grade Separation Project; Barker Road corridor projects; Balfour Park/Spokane Valley Library project; Sullivan Road/Bigelow Gulch projects; and the Expo Center expansion. In regard to public information, the City developed new web content, social media posts and email campaigns to provide citizens and businesses with useful COVID-related information. These same advertising channels were used to promote the small business and nonprofit grant programs in the fall. The City's social media channels received expanded followers due to frequent posting and conversation building across all sites, and email marketing efforts resulted in significant increases in subscribers. The City's "Hot Topic" newsletter, a quarterly publication, was replaced this year with the "View," a 20-page, bi-annual magazine -style newsletter that continues to be mailed to all households. The City also completed a video to promote the Appleway Trail, highlighting its features and numerous amenities. In 2021, the City will execute its third one-year renewal of agreement with KREM. Planned marketing campaigns will continue to focus on support for local businesses and restaurants in regard to pandemic recovery, as well as new business recruitment and retention, with an emphasis on skilled worforce recruitment and remote workers. This is the last year of the City's five-year marketing plan (developed in 2016), so the division will also be developing a new long- term plan in late 2021. OPTIONS: Discussion only. RECOMMENDED ACTION OR MOTION: No action is required. This report is intended to summarize the marketing and communication activities completed in 2020. BUDGET/FINANCIAL IMPACTS: The City has opted to exercise a second -year renewal option with KREM Marketing Solutions to continue marketing services. STAFF CONTACT: Lesli Brassfield, Economic Development Specialist Jeff Kleingartner, Public Information officer ATTACHMENTS: PowerPoint Presentation City of Spokane Valley Marketing Strategy 2016 2020 Marketing and Communications Initiatives December 22, 2020 Jeff Kleingartner, Public Information Officer Lesli Brassfield, Economic Development Specialist *Wane� _..fl Valley Marketing & Communications Implement key action steps outlined in the five-year Marketing Plan Three focus areas The pandemic significantly altered strategies, campaigns planned for 2020 12/17/2020 COVID-19 Pandemic Response Establishing online resources Established webpages to share city news, information Shared posts on social media Emails and newsletter articles with updates Mayor provided live video 12/17/2020 bP0Kal,s,J,f,,ALLEY 31"t!ttAuel. COVID-19 Pandemic Response VALLEY r IF w a® :am trace I SdPN.nawi I YAW. [k COVID-19 Resources for Businesses Csty C Spokane Valley COV1❑Resources Recent news era.t.,La1O. Gnr. Jayaxkw has announced a+* ad, tbna I sfi million for vn<ibnsnessyranaa uhw 5i0.00P. m;uienN[hk.t tat nary Sal etse`ta.a:rPw..iinyemnSmart e....a. remainder will 9u ...Ads hydros, gaaGRed hua.nesses lna- opined o.earir moots o` the stows r.rII4MY 91 an Praglm. W t.n th. YPpILKIai Pe0.61.opeen in.Yrly eK.mh/,. II.k [a Ih.IPdk1Ei and addlHon al.farnwticn al b. •'.[t2nere.Phctywillb.w applkatbns rwalwA y Om er, xoaa JM.la 71J4.211. th. w.ahlynx Sta. b.partmm of nasM recently Liunced ah. WA N.[iPy a.., a AAA [Safi yned ie alen anal. enat eh*, rwy y..r be eh ppased ua wmaaa..;en [4•/ID t- 12/17/2020 I Local erodes preirldlri • 11 lioness reroutes xlwpOt+ule 51,,So waehinpenn B'h�w Us smak ha.,l..., Adm.m,a..t,h. Connecting businesses to financial resources Targeted digital ads connecting local businesses to financial resources (PPP, PPE) Emails to promote grant programs and COVID operating guidelines Partnered with GSI, Valley Chamber to distribute updated information COVID-19 Pandemic Response Helping local restaurants Mapped city restaurants open for takeout & delivery to a GIS website Posted restaurant location, phone, address, Iink to website Targeted city residents with paid digital ad campaign Newsletter, social media Over 10,500 visitors to website 12/17/2020 City of Spokane Valley - Municipal Govemment Sponsored - Q Supporting City of Spokane Valley restaurants during COVID-19 #OrderUpSpokaneValley SPOKANEVALLEYED.ORG Place your order today! View list Learn More Q Comment Share 5 COVID-19 Pandemic Response Promoting tourism, leisure industry "Go Beyond the Backyard" campaign funded with CARES Act allocation Broadcast and streamed commercials targeting specific demographics, locations Paid digital ad campaigns Email and native advertising campaigns Over 7,000 website visits in seven weeks 12/17/2020 PLAY "BEYOND YOUR BACKYARD" VIDEO City oSpokane Valley - Municipal GovernmentGovernmenteRY 'L6l' hs G.tiq Are you your Wtions O. s,p,,mbr 75 4J dastinatiGee ready to go beyond backyard? Make Spokane Valley your next 6 CARES Act Fund Distribution Campaigns Promoting business & nonprofit grant programs Funded with City's CARES Act dollars (2 rounds) Targeted paid digital ads Press releases, direct media contacts Emails promoting grant programs Direct mail postcards Newspaper ads, social media promotion Publicize distribution to partners SNAP; Spokane Valley Partners; school districts 12/17/2020 Frt°. �n no�mm�a mo- [a wrap' F%di-t�m��tneem nffie asear 'aa8k e��al �. °wal4 no rtFl�ne. auuivaegnt sYaNl to �9 yr ai aummaoe Hbe aaaro�a arax•n'�mz,� her a+areN ina4�ay, iv,w,�em ry �':[ ntM1 �nnze;eie.� �� hme a aneme'�eme nn[ pr:n `ina; r,ll n[+S ^kane _diet Uambvu rni......._ ➢ 'ra ro l:,�,�g. a)911.•-19 0r;,'7 flu;+nws & 19empofrt Grams SPOKANE VALLEY CARES Apply by September 4 gppKpREVpLLE'1 CARE Business and Nonprofits: Second Round of Grants immumwom Business Recruitment SPOKANE VALLEY Developments for businesses of every Size -- _-.one Valley -ake advantage c° o..r skilled and groping eocr.tcrc in',Ve=_hingcn State. Learn here your business can barren try relocating to Ste City -cif Sootane'Valle 12/17/2020 Attracting new business, industry Spring campaign: manufacturing sector, supply chain Fall campaign: aerospace, manufacturing, and healthca re/diagnostics Utilized targeted video and digital ads Business Retention and Enhancement Retaining, growing local business and industry Spring campaign: skilled manufacturing workers Fall campaign: aerospace, manufacturing, and healthcare/ diagnostics skilled workers Utilized targeted video and digital ad campaigns 12/17/2020 a City. of Spokane Vailey Y4'r!h a ratv n•,edica0 schoc! ^,aa, •. the GP: c?S ya'e oy and expanding rnek gal end iffy e6ence_ industry,. pakane Vail- T der a ervc;rst o°li:ir aferdable H'g.-: o,ages. Career advancement. Affordable housing Better quality of life. Make your move today =md the next step in your career in Spokane Valley, Washington �7 like Q Comment W Share Promoting city events, projects Farmers Market Parks and Recreation programs Outdoor drive-in movies Camp in a box program Letter from Santa Facilities - Appleway Trail video Capital projects - videos Pines Road/BNSF Grade Separation Project Barker Road corridor projects Balfour Park/Spokane Valley Library development Sullivan/Wellesley intersection and Trent Interchange Expo Center expansion 12/17/2020 PLAYAPPLEWAYTRAIL VIDEO facebook * a ,,,,sored • 0 Shop the Spokane Valley Farmers Market! 10 City website visitors 2020 anLKANE VALLEY .n rt •au rain ® SPOKANE VALLEY HOUSING ACTION PLAN HOUSING FOR ALL eh SPOKANE VALLEY BEIE srZiin13or® Pines Road/BNSF Grade Separation Project eltprourcil CommunAty Public Orneuments 12/17/2020 410,644 page views (2020) Most frequented pages: permitting; employment; COVID-19; police; planning & zoning; council agendas; parks Website visitors (by metro): Spokane/Spokane Valley 72%; Seattle - Tacoma 11%; Boise; Portland; Los Angeles; San Francisco; Tri-Cities Economic Development website Updated design, content in spring 49,829 page views (2020) Increase of 133 percent from 2019 (due to pandemic -related campaigns) Most frequented webpages: Restaurants, Beyond Backyard webpage, COVID-19, home page, industries Website visitors (by metro): Spokane - Spokane Valley 33%; Portland 20%; Seattle -Tacoma 15%; Denver; Tri-Cities; San Francisco; Los Angeles. 12/17/2020 /Y 12:54 i spokanevalleyed.org ivr4 SPOKANE VALLEY sti Expanding hotel and leisure industry COVI®'19 has devastated the leisure industry, but that has not stopped new hotel development in the city along Interstate 90 Learn More Business Climate III 0 1 a. MENU 12 Social media has of 12/01/2020) Facebook 3,562 Iikes/4,000+ followers 643 new likes/followers (22% increase) Twitter 996 followers 237 new followers (31% increase) Linkedln 1,248 followers 280 new followers in 2020 (29% increase) Instagram 745 followers - Began November 2019 12/17/2020 Email communications 10,750 (+7,000) contacts 322 (+70) media contacts 375+ emails to 20 subscriber lists 75+ press releases sent to media Send automated `welcome' emails to new subscribers Created more professional templates for press releases and traffic alerts 12/17/2020 Press Releage July 27, 2020 Drive-in movies planned in Sp okane Valley this August Spokane Valley, WA --- Parks and Recreation are bringing the drive -In movie back to Spokane Valley with two movies planned this August. Both events will take place at the south ➢arkinn lot at Valley Mission Park, located at 11123 E. Mission Avenue in Spokane Valley, Movie dates, times, and Wes -include; Friday. August 7 18:3D p.m. Movie: Abdominahle Friday, August 21 dp R:30 p.p1, Movie; Indiana Jones: Raiders of the toot Ark Admission is Free, adtliaugh each _ar most regmter in advance ns?me at - n� allpY.ar or by calling me Parks and Recreatran once at (50g) 7211-52.9n. Each Bracy in move nil iluld Wto ldD rscf 10 an cars. Social' distancing practices will tre OSiowed wort adequate spacing betweerr rebides. Feff Itleiagartnpr, PTO City of Spokane Valley Email: jklaingartnereopokaneralley.ory Phone: 509.7213.5411 City 70210 E. SloraClip 01 Spoane Valley C9 720 Spokane Valley, UJA 99205 SD00I si'sa�w.cp Ilan va!leyr�rg -46 NOCI n'�e\--1 A message to our Spokane Valley hospitality businesses Spokane Cupnv 01 al,oure up lc 110 ntilun u1 CARES' Ac: doloo21 4 `umJ a p1a111 019a1An•• l0 3nppon Vor-al accor,01211 a0n 1,']fd APNICPS ane emenslnmenr And reareallnn int:mi les huh have neon impacted nr Me pandemic nesplal:y trus.heSses baled In'Ue rovnlp caa aply fora gran! o' up 10 320.020 10 astral min CY.p1nSC0 In101roil due 1V 1ne 0 V VI11.19 putrre nCa2n cmcrgcncy. a11710 Help r0.9p,l a11tl Slay Vpi'n'ijlnlr' In I:Pniarafep: HRI110414 2 00 19f:a190014nL4' rl4J'ding ri-nti.00 pllyoslri Vn1anunlg lsolietR%1 alld VI11e'I 1211.0 a1dd Cnyl01Cln ant/ 4UL411001 x ca".ie:4 F[crllr:alal ne acpl,eauon penes ,or me apolum Co parry Hospr wiry rwle Grans program wnl open all ern N0•,' +. arA cross a0 o p m Nor 16 rpc large; daS For orgamzahrinslo nc714 rcccrvmg tunCmg •s Dec r Program 001ae+ rncludeiq a Ines a Isle aplPca'r00 e1M M111F condr..rona Gecumenla ✓xl regnnen•.an s am x dlmambc 0.34. 'e a• aaahle a7 r• np. madman I rraal Inlolmatanal webnuls 90 asslsl applicants are sc,eduleq for 2 30 p on l hur9daa'NC41 arre930am and 230 D'n vVl 'tidal. Na, E. I01e-IC9001rallon Y' nee0SSaf410I!,erve a Spot rls+l tippkmw4nA �.H' �__... '' 10 rupr,ler 101 a 6Y'I11nay 4012 3pukane Board o•' Cuunly Cumm6SaKfleit unan011090ly alpp1cnxd the CARES A,c0 sllor-Allnn on 1.Iond01' llfn 2f 10 mils MP rho2palalny grant pnlgr0m The program is Ltpa#I AdmlmsIPron ny Stealer Shame Inc In pannel, 4.9th the r11PAler Spkane Valley Point of Service IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII A quality customer experience Continued to deliver quarterly on hold music & messaging on city phones Developed professional COVID-19 signs Created branded flyers and brochures Emailed and printed "thank you" messages to 9,000 new & renewing business licensees 12/17/2020 aE�,1[ Vie LOBBY IS TEMPORARILY CLOSED. REDU CMG ow, AH OUR GOO gPOKgpE VALLEY CODE ,qy ENFORCEMENT 15 Publications View Newsletter (Semi -Annual) Direct mail to approx. 50,000 households Email subscribers (28% open and a 25% click thru rate) Print advertising (business development, tourism) Spokane Visitors Guide Spokane Valley Chamber Magazine — GSI "Connect" Magazine 12/17/2020 16 Partnerships Visit Spokane Valley Chamber of Commerce Greater Spokane Incorporated Spokane County Spokane Regional Health District Spokane Valley Fire Department Waste Management 12/17/2020 ivi a rice actionnexl W C takemanagement ead t�♦ fl focusing }I customers attract c Q fl 0 • �fl—(� successfully CoStEcourse• • revenue �a 1.110 closely integratesfl florganizationocu L m o _ planned products U consumers�(� �' d cL O developSmeent�o mission— £ - L crs o) distribution fl , Strategyshje,,.Y tested m foundation polici sum _ cr,?' explains • ex req hide c=i within -o= y integral's o o firm public, 2020 Communications & Marketing Update F. well Ca 3 d consumer's allocation r theory ;° E -, cBasic a 2 c c established c 41 elements0 w e m N c c s m m E 1 group thought m ., c W m z E = o services ° m E o 5 resour R :p�an9 m d_ 0 , overarching targeted O a a) " mix make •— }I > 7 firm See C � U.O U 0 0 Questions? CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 22, 2020. Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative report — HB 1590 sales tax increase for affordable housing. GOVERNING LEGISLATION: RCW 82.14.530. PREVIOUS COUNCIL ACTION TAKEN: November 24, 2020 request by Council for additional information following a vote for councilmanic (non -voted) approval by City of Spokane BACKGROUND: In 2020, the Legislature approved HB 1590 amending RCW 82.14.530 to provide a councilmanic way to increase sales tax by .01% so long as the funds generated were used for qualifying affordable housing expenditures. Previously, this provision could only be approved by majority vote of the voters in a jurisdiction. Following adoption by the City of Spokane on November 23, Council asked staff for information about this provision. Attached to this RCA is a memorandum from Pacifica Law Group, which acts as the City's bond counsel and who provides legal advice on various tax issues for the City. This memo outlines the statute, and identifies allowable uses for the proceeds. It is worth noting that it is likely that an allowable use would include payment of City -related operational expenses for the regional mental health crisis stabilization facility currently under construction. If Council is interested in more information, we can bring that back for additional discussion. OPTIONS: (1) Request additional information from staff; (2) take other action as appropriate; or (3) take no further action on this matter. RECOMMENDED ACTION OR MOTION: None at this time. BUDGET/FINANCIAL IMPACTS: If adopted, the City could expect approximately $2.6 million annually to be used for qualifying affordable housing expenses. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Memorandum from Pacifica dated December 9, 2020. C PACIFICA LAW GROUP MEMORANDUM TO: FROM: DATE: SUBJECT: T 206.245.1700 1191 2nd Avenue, Suite 200C Seattle, WA 98101-3404 pacificalawgroup.com City of Spokane Valley Pacifica Law Group LLP December 17, 2020 Summary of House Bill 1590 — Sales and Use Tax for Affordable Housing I. Introduction You asked us to provide a summary of House Bill 1590 ("HB 1590"), adopted by the Washington State Legislature in the 2020 legislative session and codified at Chapter 222, Laws of 2020. Prior to adoption of HB 1590, cities and counties had authority to impose a sales and use tax (referred to herein as a "sales tax") for affordable housing under RCW 82.14.530 after first obtaining simple majority voter approval. The sales tax authorized under RCW 82.14.530 is one of many sales taxes authorized under Washington State (the "State") law for specific, restricted purposes, and one tool available to address homelessness. HB 1590, which became effective on June 11, 2020, provides new flexibility by authorizing an alternative route to impose the sales tax under RCW 82.14.530 by councilmanic action. This memorandum summarizes the sales tax authorized in RCW 82.14.530 and the alternative method for imposing such tax under HB 1590. II. Summary of HB 1590 HB 1590 amends RCW 82.14.530 by expanding the process for cities and counties to impose a sales tax for affordable housing. Other portions of RCW 82.14.530, as they apply to the City of Spokane Valley (the "City"), largely remain unchanged.' The following summary first describes the sales tax authorized by RCW 82.14.530, and then explains the effect of HB 1590. A. RCW 82.14.530 Authorizing Sales and Use Taxes for Affordable Housing Prior to the effective date of HB 1590, cities and counties could impose a sales tax under RCW 82.14.530 in the amount of not to exceed 0.1% to provide funding for affordable housing 1 HB 1590 also includes new requirements for counties with a population of greater than 1,500,000 (King County) that are not covered in this memo. December 9, 2020 Page 2 only after first obtaining majority voter approval. Counties were initially provided a two year (or three year, in the case of King County) priority right to impose the tax. After this time period, a city could seek voter approval to impose the tax (or any remainder, if the county imposes less than the full 0.1%). The ballot measure must state the purposes for the proposed sales tax. There are no validation requirements for voter approval. The sales tax authorized under RCW 82.14.530 is in addition to any other sales taxes imposed in the city or county, and is collected from persons who are taxable by the State under chapter 82.08 RCW (in the case of retail sales tax) and chapter 82.12 RCW (in the case of use tax) upon the occurrence of any taxable event. Unlike certain other local sales taxes recently authorized under State law for affordable housing, this sales tax is added to the total amount paid by the consumer and is not credited against the State sales tax. Revenue received from this tax is restricted to the uses authorized in State law. Under RCW 82.14.530(2)(a), at least 60% of the revenue collected from the sales tax must be used for the following purposes: • Constructing affordable housing, which may include new units of affordable housing within an existing structure, and facilities providing housing -related services; provided, that such affordable housing and facilities must serve individuals whose income is at or below 60% of county median income and are included in one or more of the following categories: persons with behavior health disabilities; veterans; senior citizens; homeless families with children, or such families who are at -risk of being homeless; unaccompanied homeless youth or young adults; persons with disabilities; or domestic violence survivors; • Constructing mental and behavioral health -related facilities; or • Funding the operations and maintenance costs of new units of affordable housing and facilities where housing -related programs are provided, or newly constructed evaluation and treatment centers. A county or city may determine to narrow the allowable uses of the tax revenue in its authorizing ordinance or policies, such as directing tax revenue to support very low income individuals at or below 30% of median income, so long as such uses are consistent with the statute. Any remaining sales tax revenue (up to 40%) must be used for qualifying services and operations, including the operation, delivery or evaluation of mental and behavior health treatment programs and services, or housing -related services. RCW 82.14.530(2)(b). Revenues received from the sales tax may be used to offset reductions in State and federal funds, but no more than 10% of the sales tax revenue may be used to supplant existing local funds. RCW 82.14.530(6). 2 For instance, the local sales tax credit available under Substitute House Bill 1406 (codified at RCW 82.14.540). 2 December 9, 2020 Page 3 To provide capital financing for the construction or provision of affordable housing and qualifying facilities and centers, a city or county may issue general obligation or revenue bonds for such purposes, and may use and pledge up to 50% of the revenue collected from the sales tax to the repayment of such bonds. RCW 82.14.530(5). Due to this limitation, the city or county will need to have other available funds to pay debt service on the bonds, such as general funds in the event of general obligation bonds. RCW 82.14.530 does not contain a sunset provision or limit how many years a city or county may impose the sales tax. B. New Options for Imposing the Sales and Use Tax under RCW 82.14.530 As an alternative to seeking voter approval, under HB 1590 a city or county may impose the sales tax under RCW 82.14.530 by simple majority vote of the council. With regard to timing, HB 1590 temporarily revived each county's exclusive right to first access the tax until September 30, 2020. Now that the September 30, 2020 deadline has passed, cities or counties may impose the tax up to the full 0.1% (by voter approval or councilmanic action). If a county imposes the tax first, however, cities within the county will not be able to impose the tax (or will be limited to any remainder, if the county imposes less than the full 0.1%). Spokane County (the "County") did not impose this sales tax by the September 30, 2020 deadline, leaving the option open for cities located in the County. If the County determines to impose the sales tax after a city located in the County imposes the tax, the County will be required to provide a credit to the city against its sales tax for the full amount of the city's tax. RCW 82.14.530(1)(c). III. Conclusion While HB 1590 does not authorize a new sales tax to address homelessness, the amendments accelerate the process for implementing this local financing tool. Cities and counties may now benefit from this tax, and use the revenue with other tools in the toolbox to address the housing crisis, sooner than previously authorized. 3 To: From: Re: DRAFT ADVANCE AGENDA as of December 17, 2020; 10:45 p.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings Dec 29, 2020, Study Session, 6:00 p.m. Cancelled due to Christmas Holiday Jan 5, 2021, Study Session, 6:00 p.m. [due Tue Dec 291 ACTION ITEMS: 1. Public Hearing: Planned Residential Development Moratorium — L. Barlow, E. Lamb 2. Mayoral Appointments: Councilmembers to Committees — Mayor Wick 3. Mayoral Appointments- Planning Commission — Mayor Wick 4. Mayoral Appointments: Lodging Tax Advisory Committee — Mayor Wick NON -ACTION ITEMS: 5. Montgomery & Bessie Street Vacation STV-2020-0002 — Connor Lange 6. Advance Agenda — Mayor Wick 7. Info Only: Department Monthly Reports (normally would have been Dec 29) [*estimated meeting: (15 minutes) (15 minutes) (10 minutes) (10 minutes) (10 minutes) (5 minutes) 65 mins] Jan 12, 2021, Re2ular Meeting Format, 6:00 p.m. [due Tue Jan 5] Proclamation: Martin Luther King, Jr. Day; Community Risk Reduction Week 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. 1st Reading Ordinance 21-001: Planned Res Dev Findings of Fact — L. Barlow, E. Lamb no pc (10 minutes) 3. 1st Reading Ordinance 21-002: Montgomery & Bessie Street Vacation STV-2020-0002 — CLange (10mins) 4. Admin Report: Potential Grant Opportunity, Local Bridge Program — Adam Jackson (10 minutes) 5. Admin Report: Potential Grant Opportunity, National Hwy System Asset Mgmt — A. Jackson (10 minutes) 6. Advance Agenda — Mayor Wick (5 minutes) [*estimated meeting: 50 mins] Jan 19, 2021, Study Session, 6:00 p.m. [due Tue Jan 121 ACTION ITEMS: 1. 2nd Reading Ordinance 21-002 Montgomery & Bessie Street Vacation STV-2020-0002— NON-ACTION ITEMS: 2. Retail Recruitment Update — Chaz Bates, Scott VonCannon of Retail Strategies 3. Report on Bid Award, Barker Grade Separation Project — Bill Helbig 4. Advance Agenda — Mayor Wick CLange (10 mins) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 45 mins] Jan 26, 2021, Re2ular Meeting Format, 6:00 p.m. [due Tue Jan 19] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Potential Grant Opportunity, Local Bridge Program — Adam Jackson (10 minutes) 3. Motion Consideration: Potential Grant Opp, National Hwy System Asset Mgmt — A. Jackson (10 minutes) 4. Advance Agenda — Mayor Wick (5 minutes) 5. Info Only: Department Monthly Reports 6. Info Only: Department Quarterly Reports [*estimated meeting: 30 mins] Feb 2, 2021, Study Session, 6:00 p.m. [due Tue Jan 26] 1. Advance Agenda — Mayor Wick (5 minutes) Draft Advance Agenda 12/17/2020 10:48:21 AM Page 1 of 2 Feb 9, 2021, Regular Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Wick [*estimated meeting: 10 mins] [due Tue Feb 2] (5 minutes) (5 minutes) [*estimated meeting: 10 mins] Feb 16, 2021, Study Session, 6:00 p.m. [due Tue Feb 9] 1. Advance Agenda — Mayor Wick (5 minutes) Feb 23, 2021, Regular Meeting Format, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Wick 3. Info Only: Department Monthly Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Arts Council Sculpture Presentations Artwork & Metal Boxes Core Beliefs Resolution Flashing Beacons/School Signage Health District Stats Mirabeau Park Forestry Mgmt. Park Lighting PFD Presentation SPEC Report/Update St. Illumination (owners, cost, location) St. O&M Pavement Preservation Vehicle Wgt Infrastructure Impact Water Districts & Green Space Way Finding Signs Winter Workshop [due Tue Feb 16] (5 minutes) (5 minutes) [*estimated meeting: 10 mins] Draft Advance Agenda 12/17/2020 10:48:21 AM Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: December 22, 2020 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ® information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Memorandum from City Attorney — Potential conflicts of interests relating to campaign donations. GOVERNING LEGISLATION: Chapters 42.17A, 42.20, and 42.23 RCW. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: Over the years, questions have been raised as to whether there are issues relating to a Councilmember voting on something that relates in some way, large or small, to a prior election campaign donor. This memo is intended to provide Council with the appropriate analysis of this issue so we can hopefully give you all the tools to respond to similar questions in the future. OPTIONS: Not applicable. RECOMMENDED ACTION OR MOTION: Not applicable, information only. BUDGET/FINANCIAL IMPACTS: Not applicable. STAFF CONTACT: Cary Driskell, City Attorney; Erik Lamb, Deputy City Attorney. ATTACHMENTS: Memorandum regarding potential conflicts relating to campaign donations. *CONFIDENTIAL* ATTORNEY CLIENT PRIVILEGED INFORMATION Spmaiane� jUallcy OFFICE OF THE CITY ATTORNEY CARY P. DRISKELL — CITY ATTORNEY ERIK J. LAMB — DEPUTY CITY ATTORNEY 10210 East Sprague Avenue • Spokane Valley WA 99206 509.720.5105 • Fax: 509.720.5095 • cityattorney®spokanevalley.org Memorandum To: City Council From: Cary Driskell, City Attorney CC: Mark Calhoun, City Manager Date: December 22, 2020 Re: Potential conflicts of interest relating to campaign donations Question Presented: All Councilmembers who have run for office and been elected have accepted campaign donations from residents or businesses in our community. Does a campaign donation preclude a Councilmember from voting on a motion relating to the donor as a conflict of interest? Brief Answer: Generally speaking no, unless the Councilmember believes they cannot be objective and unbiased in their consideration and vote. Analysis: This issue relates to whether campaign -related activities for a candidate, specifically campaign donations of one kind or another, requires that a Councilmember recuse themselves from consideration of a decision relating to the person making the donation. Generally speaking, a person gets elected to a Council position because they are well known in the community to a lot of people, which makes for good representation and communication in the community. It would not be good public policy to punish someone for these ties. We have had this issue raised in the past, typically during public comment, asserting that a member of Council should not participate in a particular discussion and vote. The City does not have adopted regulations on this, instead relying like most cities on the statewide rules adopted and enforced by the Washington State Public Disclosure Commission (PDC). In such instances, the PDC's stated position is that a campaign donation properly made and properly reported does not on its face constitute an improper act. Instead, it becomes an individualized analysis. The touch stone is your ability to fairly consider and vote on this matter. Any time you have a proposed action before you where you have more than a casual tie to the *CONFIDENTIAL* ATTORNEY CLIENT PRIVILEGED INFORMATION matter, you should do an internal mental analysis to determine whether you can make an unbiased assessment and vote on it. You should consider the remoteness of the relationship to any party or issue. You may want to also consider what the public perception would be of your participation based on how close you are to the parties or issue at hand. If you think there would be concern about potential partiality in your decision -making, then I would further recommend that you disclose the potential conflict at the dais, discuss whether you think you can be unbiased in your analysis and decision -making, and then recuse or not based on your decision. Conclusion: The bottom line is we as a City want the public to have confidence that the decisions you make are the right ones, and that they are made for the right reasons and without undue bias or conflict of interest. The most important question is whether the Councilmember believes they can be fair and unbiased in hearing and considering the issue. Based on how a Councilmember feels about that, they can determine whether they need to recuse themselves. As always, please feel free to call me with any questions regarding this issue. 2