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2021, 02-09 Formal meetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, February 9, 2021 6:00 p.m. Remotely via ZOOM Meeting 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Govemor Inslee's March 24, 2020 Proclamation concerning the COVID-19 Emergency, which waives and suspends the requirement to hold in -person meetings and provides options for the public to attend remotely, physical public attendance at Spokane Valley Council meetings are suspended until the Governor's order has been rescinded or amended. Therefore, until further notice, a live feed of the meeting will be available on our website and on Comcast channel 14. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity," will be accepted via the following links, and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE, BOARD, LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION GENERAL PUBLIC COMMENT OPPORTUNITY 111: Use the link above to sign up for oral public comments and indicate if you want to speak at General Public Comment Opportunity [1] or [2]. Citizens may only speak at one or the other, but not both. If there is no indication of which comment opportunity, you will be placed in the first. The link will guide you to directions to sign up for oral public comments. This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep the remarks civil. Remarks will be limited to three minutes per person. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on February 9, 2021, Request for Council Action Form: $1,336,751.31 b. Approval of Payroll for Pay Period Ending January 31, 2021: $538,124.87 c. Approval of Minutes from November 10, 2020 Formal Council Meeting d. Approval of Minutes from January 26, 2021 Formal Council Meeting e. Approval of Minutes from February 2, 2021 Study Session 2. First Reading Ordinance 21-003 Amending SVMC 8.25, Solicitation of Vehicle Occupants — Cary Driskell [public comment opportunity] Council Agenda February 9, 2021 Page 1 of 2 3. Motion Consideration: Spokane County Library District Interlocal Agreement — Cary Driskell [public comment opportunity] GENERAL PUBLIC COMMENT OPPORTUNITY 121: Use the link above to sign up for oral public comments and indicate if you want to speak at General Public Comment Opportunity [1] or [2]. Citizens may only speak at one or the other, but not both. If there is no indication of which comment opportunity, you will be placed in the first. The link will guide you to directions to sign up for oral public comments. This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep the remarks civil. Remarks will be limited to three minutes per person. ADMINISTRATIVE REPORTS: 4. Open Government Training — Erik Lamb 5. Advance Agenda — Mayor Wick INFORMATION ONLY (will not be reported or discussed): 6. Finance Monthly Report CITY MANAGER COMMENTS ADJOURNMENT Council Agenda February 9, 2021 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 9, 2021 Department Director Approval: El Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER 01/20/2021 01/20/2021 01/25/2021 01/26/2021 01/27/2021 01/27/2021 01/27/2021 01/27/2021 01/27/2021 LIST VOUCHER NUMBERS 52719-52755 7402, 7413-7414, 7419-7420, 7422 52756-52786 52787-52803 52804 52805-52813 52814-52833 52834-52840, wire 11725937 52841-52846 GRAND TOTAL: TOTAL AMOUNT $ 197,133.49 $ 104,015.50 $ 330,878.74 $ 106,539.20 $ 365,384.00 $ 14,517.17 $ 54,378.65 $ 161,210.11 $ 2.694.45 $1,336,751.31 Explanation of Fund Numbers found on Voucher Lists #001 - General Fund 001.011.000.511. City Council 001.013.000.513. City Manager 001.013.015.515. Legal 001.016.000. Public Safety 001.018.013.513. Deputy City Manager 001.018.014.514. Finance 001.018.016.518. Human Resources 001.040.041. Engineering 001.040.042. Economic Development 001.040.043. Building 001.076.000.576. Parks & Rec—Administration 001.076.300.576. Parks & Rec-Maintenance 001.076.301.571. Parks & Rec-Recreation 001.076.302.576. Parks & Rec- Aquatics 001.076.304.575. Parks & Rec- Senior Center 001.076.305.571. Parks & Rec-CenterPlace 001.090.000.511. General Gov't- Council related 001.090.000.514. General Gov't -Finance related 001.090.000.517. General Gov't -Employee supply 001.090.000.518. General Gov't- Centralized Serv. 001.090.000.519. General Gov't -Other Services 001.090.000.540. General Gov't -Transportation 001.090.000.550. General Gov't -Natural & Eco. 001.090.000.560. General Gov't -Social Services 001.090.000.595. General Gov't -Pavement Preser. 001.090.000.594 General Gov't -Capital Outlay Other Funds: 101 — Street Fund 103 — Paths & Trails 105 — Hotel/Motel Tax 106 — Solid Waste 107 — PEG Fund 108 — Affordable & Supplemental Housing Sales Tax 120 — CenterPlace Operating Reserve 121 — Service Level Stabilization Reserve 122 — Winter Weather Reserve 204 — Debt Service 301 — REET 1 Capital Projects 302 — REET 2 Capital Projects 303 — Street Capital Projects 309 — Parks Capital Grants 310 — Civic Bldg. Capital Projects 311 — Pavement Preservation 312 — Capital Reserve 314 — Railroad Grade Separation Projects 402 — Stormwater Management 403 — Aquifer Protection Area 501 — Equipment Rental & Replacement 502 — Risk Management RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 01/20/2021 2:23:26PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52719 1/20/2021 008009 ALSC ARCHITECTS PS 2020-020-01 001.040.042.558 PROFESSIONAL SERVICES 6,900.00 Total : 6,900.00 52720 1/20/2021 004278 ARCHITECTS WEST INC 11172 001.040.042.558 SPOKANE VALLEY TOURISM STUDIES 3,225.00 Total : 3,225.00 52721 1/20/2021 004437 COMMUNITY ATTRIBUTES INC 2965 001.040.312.558 312-APPLEWAY TRAIL ED STUDY 2,227.37 Total : 2,227.37 52722 1/20/2021 007503 FACEBOOK DCF2AYSQV2 001.040.042.558 FACEBOOK 25.00 K6JSZX6RV2 001.040.042.558 FACEBOOK 5.00 Total : 30.00 52723 1/20/2021 000321 GREATER SPOKANE INC 128613 001.090.000.550 ADVANTAGE SPOKANE WEBSITE PAR' 4,494.09 Total : 4,494.09 52724 1/20/2021 000011 GREATER SPOKANE VALLEY 30959 001.040.042.558 FORTH QUARTER 2020 - CONTRACT F 3,750.00 Total : 3,750.00 52725 1/20/2021 006328 KREM-TV 12-2020 Summary Bill 001.040.042.558 ADVERTISING 7,125.00 Total : 7,125.00 52726 1/20/2021 007815 LITTLE FISH PRODUCTIONS LLC 1745 001.040.042.558 VIDEO PRODUCTION: INFORMATIONA 2,850.00 Total : 2,850.00 52727 1/20/2021 006427 RETAIL STRATEGIES LLC 517 001.040.042.558 PROFESSIONAL CONSULTING AND RE 5,000.00 Total : 5,000.00 52728 1/20/2021 007635 TODAY'S MAIL 521687 001.040.042.558 PRINTING AND MAILING FALL NEWSLE 18,279.25 Total : 18,279.25 52729 1/20/2021 001253 GORDON THOMAS HONEYWELL DEC 2020 1042 001.011.000.511 GOVERNMENTAL AFFAIRS SERVICES 5,000.00 Total : 5,000.00 52730 1/20/2021 000065 STAPLES ADVANTAGE 3466221926 001.013.000.513 OFFICE SUPPLIES: EXECUTIVE 86.43 Total : 86.43 Page: 1 vchlist 01/20/2021 2:23:26PM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 52731 1/20/2021 004898 ETTER, MCMAHON, LAMBERSON, 52732 1/20/2021 002259 MENKE JACKSON BEYER LLP STATEMENT NO. 2 STATEMENT NO.4 46212-3120 480 12-31-2020 492 12-31-20 499 12-31-20 52733 1/20/2021 007678 RANDALL DANSKIN PS 136081 52734 1/20/2021 008010 ADVANCED MARKETING CONCEPT LLC 7015 52735 1/20/2021 004046 AMERICAN ONSITE SERVICES 371531 52736 1/20/2021 000795 EARTHWORKS RECYCLING INC. 52737 1/20/2021 000012 JOURNAL OF BUSINESS 52738 1/20/2021 008006 LAMAR COMPANIES 52739 1/20/2021 000652 OFFICE DEPOT INC. 365534 327120 112075622 147682709001 52740 1/20/2021 000709 SENSKE LAWN & TREE CARE INC. 10397847 10399181 314.000.143.595 303.000.249.595 001.013.015.515 314.000.143.595 001.013.015.515 001.013.015.515 001.000.322.518 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.305.575 001.076.000.576 001.076.300.576 001.076.300.576 52741 1/20/2021 000854 SPW LANDSCAPE ARCHITECTS 1976.05 001.076.000.576 Description/Account Amount -CITY OF SPOKANE VALLEY VS KESTE CITY OF SPOKANE VALLEY VS FNF IN\ Total : PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES MARKETING Total : Total : Total : FENCE CONSTRUCTION CHAIN LINK Total : RECYCLING COLLECTION AT CENTER Total : ADVERTISING FOR CENTERPLACE Total: ADVERTISING FOR CENTERPLACE Total : SUPPLIES FOR PARKS Total : 895 CONTRACT MAINTENANCE ADDITIONAL/MISC MAINTENANCE Total : 3,145.15 1,599.60 4,744.75 1,679.00 22,125.93 480.00 161.00 24,445.93 838.00 838.00 675.00 675.00 184.04 184.04 20.00 20.00 1,550.00 1,550.00 1,000.00 1,000.00 211.68 211.68 63,630.03 4,044.55 67,674.58 VALLEY MISSION HORSE ARENA MAS- 3,000.00 Total : 3,000.00 Page: 2 vchlist 01/20/2021 2:23:26PM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 52742 1/20/2021 006940 STRIPE RITE INC 52743 1/20/2021 000487 YMCA OF THE INLAND NW 52744 1/20/2021 000065 STAPLES ADVANTAGE 52745 1/20/2021 006614 AIR REPS LLC 52746 1/20/2021 007673 DIBBLE ENGINEERS INC 52747 1/20/2021 000007 GRAINGER 52748 1/20/2021 007994 INLAND NW PARLIAMENTARY LAW 52749 1/20/2021 007036 JOHNSON CONTROLS FIRE 52750 1/20/2021 001860 PLATT ELECTRIC SUPPLY 52751 1/20/2021 006924 RSD SPOKANE M-20-4642 DEC 2020 3466221927 3466221928 0100639-IN 0100692-IN 30373 9757210126 9757271367 DEC 15, 2020 21753736 21872186 21930443 1C87355 1C96306 1D00589 1D03380 16262276-00 001.076.300.576 001.076.302.576 001.040.042.558 001.040.042.558 001.000.322.518 001.000.322.518 001.000.322.518 001.033.000.518 001.033.000.518 001.040.043.558 001.016.016.521 001.033.000.518 001.016.016.521 001.016.016.521 001.033.000.518 001.016.016.521 001.016.016.521 001.016.016.521 Description/Account Amount SIGNS FOR PARKS Total : OPERATING EXPENSES/MGMT FEE DE Total : DISP FACE MASK STAPLESS PAPER TWOEL HOLDER Total : REPAIR & MAINTENANCE SUPPLIES: C REPAIR & MAINTENANCE SUPPLIES: C Total : CITY HALL STRUCTURAL REVIEW Total : REPAIR & MAINTENANCE SUPPLIES: C REPAIR & MAINTENANCE SUPPLIES: C Total : ANNUAL MEMBERSHIP DUES Total : TEST/INSPECTION FIRE ALARM SYSTE TEST/INSPECTION FIRE ALARM SYSTE TEST/INSPECTION FIRE ALARM SYSTE Total : SUPPLIES FOR PRECINCT SUPPLIES FOR CITY HALL SUPPLIES FOR PRECINCT SUPPLIES FOR PRECINCT Total : 10.59 10.59 14,755.45 14,755.45 14.15 24.16 38.31 59.14 470.62 529.76 4,139.10 4,139.10 66.22 60.92 127.14 12.00 12.00 240.00 75.00 222.00 537.00 121.18 14.81 73.04 4.93 213.96 REFRIGERATION SUPPLIES DISTRIBU 147.85 Total : 147.85 Page: 3 vchlist 01/20/2021 2:23:26PM Voucher List Spokane Valley Page: 4 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 52752 1/20/2021 007159 THE HOME DEPOT PRO 52753 1/20/2021 007995 WALL AND COMPANY LLC 52754 1/20/2021 007114 CARDINAL INFRASTRUCTURE LLC 52755 1/20/2021 004130 PACIFICA LAW GROUP LLP 37 Vouchers for bank code : apbank 37 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date 590234084 591428602 1905-2909-1750-333 1870 65276 001.033.000.518 001.033.000.518 001.033.000.518 001.011.000.511 001.013.015.515 Description/Account Amount SUPPLIES FOR CITY HALL SUPPLIES FOR CITY HALL Total : SNOW PLOWING: SNOW PLOWING LA Total : PROFESSIONAL SERVICES Total : PROFESSIONAL SERVICES Total : Bank total : Total vouchers : 107.79 202.42 310.21 5,300.00 5,300.00 6,500.00 6,500.00 1,201.00 1,201.00 197,133.49 197,133.49 Page: 4 vchlist Voucher List Page: 1 01/22/2021 2:40:12PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 7402 1/20/2021 002227 IDAHO TAX COMMISSION Ben97559 001.231.50.03 IDAHO STATE TAX BASE: PAYMENT 1,535.42 Total : 1,535.42 7413 1/20/2021 000048 VANTAGE TRANSFER AGENTS, 401A PLAN Ben97561 001.231.14.00 401A: PAYMENT 41,732.92 Total : 41,732.92 7414 1/20/2021 000682 EFTPS Ben97563 001.231.11.00 FEDERAL TAXES: PAYMENT 46,799.56 Total : 46,799.56 7419 1/20/2021 007303 VANTAGEPOINT TRANSFER AGENTS, 457 RO Ben97565 101.231.23.00 457 ROTH OPTION: PAYMENT 2,400.19 Total : 2,400.19 7420 1/20/2021 000145 VANTAGEPOINT TRANSFER AGENTS, 457 PL/ Ben97567 001.231.18.00 457 DEFERRED COMPENSATION: PAYI 10,844.10 Total : 10,844.10 7422 1/20/2021 000162 VANTAGE TRANSFER AGENTS, 401A EXEC PI Ben97569 001.231.14.00 401 EXEC PLAN: PAYMENT 703.31 Total : 703.31 6 Vouchers for bank code : apbank Bank total : 104,015.50 6 Vouchers in this report Total vouchers : 104,015.50 Page: vchlist Voucher List Page: 2 01/22/2021 2:40:12PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page: 1 01/25/2021 4:23:53PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52756 1/25/2021 000796 BUDINGER &ASSOCIATES INC M201100-1 403.000.299.595 PROFESSIONAL SERVICES 470.75 Total : 470.75 52757 1/25/2021 007867 WIDENER &ASSOCIATES 091 314.000.223.595 0223-ENVIRONMENTAL SERVICES 3,311.00 103 314.000.223.595 0223-ENVIRONMENTAL SERVICES 7,966.08 Total : 11,277.08 52758 1/25/2021 007930 BC ENGINEERS INC 6094 309.000.305.594 0305-QA INSPECTIONS 14,956.10 Total : 14,956.10 52759 1/25/2021 000093 SPOKESMAN -REVIEW, THE 0000017289 309.000.315.594 ADVERTISING 492.86 Total : 492.86 52760 1/25/2021 000734 DEPT OF TRANSPORTATION RE-313-ATB10111021 101.043.000.542 BRIDGE INSPECTION 1,901.87 RE-313-ATB10111022 101.043.000.542 BRIDGE INSPECTION 2,433.84 RE-313-ATB10111023 101.043.000.542 BRIDGE INSPECTION 2,777.75 Total : 7,113.46 52761 1/25/2021 007637 COMMONSTREET CONSULTING LLC CSROW 20340 314.000.223.595 0223-RIGHT-OF-WAY SERVICES 2,180.33 CSROW 20341 303.000.205.595 0205-RIGHT-OF-WAY SERVICES 917.04 Total : 3,097.37 52762 1/25/2021 003261 FEHR & PEERS 142932 314.000.223.595 0223-TRAFFIC ENGINEERING 279.20 Total : 279.20 52763 1/25/2021 002043 HDR ENGINEERING INC 1200321136 314.000.223.595 0223-FINAL ENGINEERING DESIGN 22,790.87 Total : 22,790.87 52764 1/25/2021 000683 DAVID EVANS & ASSOCIATES 480447 303.000.300.595 0300-TRAFFIC ENGINEERING 4,115.61 Total : 4,115.61 52765 1/25/2021 007637 COMMONSTREET CONSULTING LLC CSROW 20339 303.000.313.595 0275/0313-RIGHT-OF-WAY SERVICES 148.56 Total : 148.56 52766 1/25/2021 003261 FEHR & PEERS 142330 314.000.311.595 0311-DESIGN ENGINEERING 10,290.80 142709 314.000.311.595 0311-DESIGN ENGINEERING 4,383.60 Page: vchlist Voucher List Page: 2 01/25/2021 4:23:53PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52766 1/25/2021 003261 003261 FEHR & PEERS (Continued) Total : 14,674.40 52767 1/25/2021 003238 KPFF CONSULTING ENGINEERS 354462 314.000.311.595 PROJECT 311 PHASE 1 ANALYSIS 9,137.36 Total : 9,137.36 52768 1/25/2021 000030 AVISTA December 2020 101.042.000.542 UTILITIES: CPW MASTER AVISTA DECE 27,298.76 December 2020 001.076.302.576 UTILITIES: PARK MASTER AVISTA DEC 7,795.02 Total : 35,093.78 52769 1/25/2021 007465 ELEVATIONS: A CHILDREN'S 2020 001.090.000.560 2020 SOC SER ECO DEV GRANT REIM 1,027.92 Total : 1,027.92 52770 1/25/2021 000388 IRVIN WATER DIST. #6 December 2020 001.076.300.576 UTILITIES: PARKS AND CPW DECEMBE 175.00 Total : 175.00 52771 1/25/2021 004535 SHRED -IT USA LLC 8181182831 001.090.000.518 DOCUMENT DESTRUCTION 173.10 Total : 173.10 52772 1/25/2021 000001 SPOKANE CO TREASURER 9020100667 001.090.000.514 2020 VOTER REGISTRATION 100,871.43 Total : 100,871.43 52773 1/25/2021 000404 SPOKANE VALLEY HERITAGE MUSEUM December 2020 001.090.000.560 2020 SOC SER/ECO DEV REIMBURSE\ 1,664.00 December 2020 001.090.000.560 2020 SOC SER/ECO DEV REIMBURSE 2,079.97 December 2020 001.090.000.560 2020 SOC SER/ECO DEV REIMBURSE 566.27 Total : 4,310.24 52774 1/25/2021 007097 SPOKANE VALLEY SUMMER THEATRE 2020 001.090.000.560 2020 SOC SER/ECO DEV GRANT REIM 4,183.00 Total : 4,183.00 52775 1/25/2021 000295 VALLEYFEST 2020 #9 001.090.000.560 2020 SOC SER/ECO DEV GRANT REIM 980.50 Total : 980.50 52776 1/25/2021 003210 WEST CONSULTANTS INC. 014587 402.000.000.531 PROFESSIONAL SERVICES 2,825.00 Total : 2,825.00 52777 1/25/2021 000001 SPOKANE CO TREASURER 110100287 101.042.000.542 DECEMBER 2020 ENGINEERING 52,316.03 Total : 52,316.03 Page: vchlist 01/25/2021 4:23:53PM Voucher List Spokane Valley Page: 3 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 52778 1/25/2021 000683 DAVID EVANS & ASSOCIATES 52779 1/25/2021 003261 FEHR & PEERS 52780 1/25/2021 000093 SPOKESMAN -REVIEW, THE 52781 1/25/2021 001232 FASTENAL CO 52782 1/25/2021 008015 POWER TRANSPORT INC 52783 1/25/2021 002363 WESTERN STATES EQUIPMENT CO 52784 1/25/2021 000230 SPOKANE CO AUDITORS OFFICE 52785 1/25/2021 000090 SPOKANE CO INFO SYSTEMS 52786 1/25/2021 000001 SPOKANE CO TREASURER 31 Vouchers for bank code: apbank 479586 479909 142952 0000017999 IDLEW155308 77483 IN001506316 DECEMBER 2020 50320286 51505678 101.042.000.542 101.042.000.542 001.090.000.513 001.040.041.543 101.000.000.542 501.000.000.594 101.000.000.542 001.040.043.558 001.040.043.558 001.033.000.518 Description/Account Amount TRAFFIC SERVICES 11/15/2029-12/12/2 ON CALL TRAFFIC SERVICES 12/1/2021 Total : PROFESSIONAL SERVICES ADVERTISING MAG DRILL Total : Total : Total : TRANSPORT NEW SNOWPLOW EQUIF Total : GRADER RENTAL RECORDING FEES Total : Total : COUNTY IT SUPPORT: DECEMBER 202 Total : WORK CREW INVOICE NOVEMBER 20: Total : Bank total : 31 Vouchers in this report Total vouchers : 3,924.07 982.73 4,906.80 6,034.60 6,034.60 1,036.53 1,036.53 1,220.31 1,220.31 950.00 950.00 6,487.17 6,487.17 2,743.00 2,743.00 11,468.31 11,468.31 5,522.40 5,522.40 330,878.74 330,878.74 Page: vchlist Voucher List Page: 4 01/25/2021 4:23:53PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist 01/26/2021 8:34:48AM Voucher List Spokane Valley Page: 1 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 52787 1/26/2021 000958 AAA SWEEPING LLC 52788 1/26/2021 007136 AMAZON CAPITAL SERVICES INC 52789 1/26/2021 002157 ELJAY OIL COMPANY 52790 1/26/2021 002466 KENWORTH SALES COMPANY 52791 1/26/2021 002203 NAPA AUTO PARTS 52792 1/26/2021 001546 NORCO INC 52793 1/26/2021 006509 POE, JOSEPH 52794 1/26/2021 000709 SENSKE LAWN & TREE CARE INC. 52795 1/26/2021 002135 SPRAY CENTER ELECTRONICS INC 52796 1/26/2021 001969 SUNSHINE DISPOSAL 69442 69443 1 KFV-WF4Q-JDG3 4309183 SPOIN4365548-2 0538-023066 0538-023127 0538-023219 0538-023748 0538-024005 0538-024049 0538-024140 34322328436 335322 10397884 257647 257706 402.402.000.531 402.402.000.531 101.042.000.542 001.040.041.543 101.000.000.542 101.042.000.542 101.000.000.542 001.040.043.524 101.000.000.542 101.000.000.542 101.000.000.542 101.000.000.542 101.042.000.542 101.000.000.542 101.042.000.542 101.000.000.542 101.000.000.542 1687992 101.042.000.542 Description/Account Amount STORM DRAIN CLEANING STREET SWEEPING SAFETY SUPPLIES - COVID FUEL FOR MAINTENANCE SHOP Total : Total : Total : VEHICLE REPAIR & MAINT. SUPPLIES Total : VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES VEHICLE REPAIR & MAINT. SUPPLIES Total : VEHICLE REPAIR & MAINT. SUPPLIES Total : SNOW REMOVAL 895 CONTRACT MAINTENANCE Total : Total : SPRAY CENTER ELECTRONICS - SNOB SPRAY CENTER ELECTRONICS - SNO\ Total: 1,576.81 34,822.93 36,399.74 340.15 340.15 5,903.64 5,903.64 78.30 78.30 9.25 36.24 9.75 80.01 67.71 67.71 113.94 384.61 79.28 79.28 2,135.00 2,135.00 531.43 531.43 1,491.06 1,411.34 2,902.40 TRANSFER STATION CPW DECEMBER 287.42 vchlist 01 /26/2021 8:34:48AM Voucher List Spokane Valley Page: 2 Bank code: apbank Voucher Date Vendor Invoice Fund/Dept 52796 1/26/2021 001969 001969 SUNSHINE DISPOSAL 52797 1/26/2021 006846 US LINEN & UNIFORM INC 52798 1/26/2021 006455 ACI NORTHWEST INC 52799 1/26/2021 004046 AMERICAN ONSITE SERVICES 52800 1/26/2021 001232 FASTENAL CO 52801 1/26/2021 001089 POE ASPHALT PAVING INC. 52802 1/26/2021 001660 TITAN TRUCK EQUIP CO INC 52803 1/26/2021 007742 WHALEN TIRE SPOKANE INC 17 Vouchers for bank code: apbank 17 Vouchers in this report (Continued) 2656723 2660243 2663699 2667232 2670681 46433 372341 IDLEW155225 46690 46691 1280185 853846 101.042.000.543 101.042.000.543 101.042.000.543 402.402.000.531 101.042.000.543 101.000.000.542 101.042.000.543 101.042.000.542 101.000.000.542 101.042.000.542 101.000.000.542 101.000.000.542 Description/Account Amount Total : SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP SUPPLIES: MAINTENANCE SHOP Total : SNOW REMOVAL Total : PORTABLE RESTROOM MAINTENANCI Total : SMALL TOOLS/MINOR EQUIPMENT Total : WINTER RESPONSE 2020 STREET & STORMWATER MAINTENAN Total : VEHICLE REPAIR & MAINTENANCE SU Total : TIRES Total : Bank total : Total vouchers : 287.42 18.49 18.49 18.49 18.49 18.49 92.45 8,959.50 8,959.50 144.00 144.00 126.55 126.55 39,187.00 7,922.09 47,109.09 412.63 412.63 653.01 653.01 106,539.20 106,539.20 Page: vchlist Voucher List Page: 3 01/26/2021 8:34:48AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page: 1 01/27/2021 8:26:09AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52804 1/27/2021 000098 WA CITIES INSURANCE AUTHORITY 14969 502.502.000.518 2021 LIABILITY/PROGRAM ASSESSMEI 365,384.00 Total : 365,384.00 1 Vouchers for bank code : apbank Bank total : 365,384.00 1 Vouchers in this report I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Total vouchers : 365,384.00 Page: �h vchlist Voucher List Page: 1 01/27/2021 8:55:08AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52805 1/27/2021 007808 AMENTO GROUP INC 122036 001.000.322.518 PROFESSIONAL SERVICES: CITY HALL 6,047.00 Total : 6,047.00 52806 1/27/2021 007872 BENDER, DONALD A Nov 2020 001.000.322.518 PROFESSIONAL SVCS: CONTRACT 20 4,037.50 Total : 4,037.50 52807 1/27/2021 001860 PLATT ELECTRIC SUPPLY 1D47435 001.033.000.518 SUPPLIES FOR CITY HALL 79.17 Total : 79.17 52808 1/27/2021 007159 THE HOME DEPOT PRO 592134993 001.033.000.518 SUPPLIES FOR CITY HALL 240.96 Total : 240.96 52809 1/27/2021 007231 WESTERN EXTERMINATOR COMPANY 6999889 001.016.016.521 PEST MGMT SERVICES AT PRECINCT 189.49 6999890 001.033.000.518 PEST MGMT SERVICES AT CITY HALL 161.17 Total : 350.66 52810 1/27/2021 000197 ACRANET 15873 001.018.016.518 EMPLOYEE BACKGROUND CHECKS 111.00 Total : 111.00 52811 1/27/2021 004850 NAVIA BENEFIT SOLUTIONS, HRA PLAN 10322448 001.018.016.518 FLEX SPENDING ADMINISTRATION 396.00 Total : 396.00 52812 1/27/2021 007941 THE WATERSHED COMPANY 2021-0154 001.040.324.558 0324 SMP REVIEW 3,246.25 Total : 3,246.25 52813 1/27/2021 000487 YMCA OF THE INLAND NW DEC 2020 001.076.302.576 ADDITIONAL OPERATING EXPENSES/I% 8.63 Total : 8.63 9 Vouchers for bank code : apbank Bank total : 14,517.17 9 Vouchers in this report Total vouchers : 14,517.17 Page: vchlist Voucher List Page: 2 01/27/2021 8:55:08AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date vchlist 01 /27/2021 9:46:32AM Voucher List Spokane Valley Page: 1 Bank code : apbank Voucher Date Vendor Invoice Fund/Dept 52814 1/27/2021 001083 STANDARD PLBG HEATING CONTROLS 61079 52815 1/27/2021 003610 WEST PLAINS CHAMBER OF COMMERC 20200695 52816 1/27/2021 004740 THOMSON REUTERS-WEST 843610883 52817 1/27/2021 000012 JOURNAL OF BUSINESS 71117 52818 1/27/2021 000273 SRTC TS-2142 52819 1/27/2021 000652 OFFICE DEPOT INC. 147686756001 147686758001 52820 1/27/2021 000997 OTIS ELEVATOR COMPANY 52821 1/27/2021 003274 EXCHANGE PUBLISHING LLC 52822 1/27/2021 001447 FREE PRESS PUBLISHING INC 100400207715 590837 591360 591361 591362 51578 51590 51591 51592 001.076.305.575 001.076.305.575 001.013.015.515 001.011.000.511 101.042.000.542 001.076.301.571 001.076.000.576 001.076.305.575 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 001.013.000.513 001.040.043.558 001.040.043.558 001.040.043.558 Description/Account Amount ANNUAL MAINTENANCE AGREEMENT Total : MEMBERSHIP FOR WEST PLAINS CHP Total : SUBSCRIPTION CHARGES 1 YEAR SUBSCRIPTION 2021 MEMBERSHIP DUES OFFICE SUPPLIES: PARKS OFFICE SUPPLIES: PARKS Total : Total : Total : Total : ELEVATOR SERVICE CONTRACT AT PA Total : LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION LEGAL PUBLICATION Total : Total : 8,494.20 8,494.20 300.00 300.00 849.24 849.24 49.95 49.95 25,347.00 25,347.00 125.99 4.79 130.78 1,926.92 1,926.92 33.00 82.16 60.04 84.53 259.73 112.80 97.75 73.95 99.45 383.95 52823 1/27/2021 007136 AMAZON CAPITAL SERVICES INC 1QKH-3LNK-FQVF 001.040.042.558 SUPPLIES FOR ECONOMIC DEVELOP(' 97.14 Total : 97.14 Page: /7 vchlist Voucher List Page: 2 01/27/2021 9:46:32AM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52824 1/27/2021 005734 AMERICAN PLANNINGASSN. 096840-2113 001.040.042.558 APA/AICP MEMBERSHIP 490.00 Total : 490.00 52825 1/27/2021 006767 ATLAS INTEGRATED 2019-13592 001.040.042.558 HOSTING FEES /AUPPORT/MAINTENP 1,625.00 Total : 1,625.00 52826 1/27/2021 005966 COSTAR REALTY INFORMATION INC 112965705-1 001.040.042.558 COSTAR SUITE 5,935.27 Total : 5,935.27 52827 1/27/2021 007126 CUTAWAY MEDIA 2021-001 001.040.042.558 PROFESSIONAL SERVICES 3,428.70 Total : 3,428.70 52828 1/27/2021 000012 JOURNAL OF BUSINESS 71415 001.040.042.558 ADVERTISING FOR ED 99.95 Total : 99.95 52829 1/27/2021 004046 AMERICAN ONSITE SERVICES 372340 001.076.300.576 PORTABLE RESTROOMS AT PARKS 289.00 Total : 289.00 52830 1/27/2021 000321 GREATER SPOKANE INC 128810 001.076.305.575 MEMBERSHIP DUES (RENEWALS) 772.50 Total : 772.50 52831 1/27/2021 002592 PURE FILTRATION PRODUCTS 64822 001.076.305.575 FILTERS FOR AIR HANDLERS AT CENT 3,656.06 Total : 3,656.06 52832 1/27/2021 006924 RSD SPOKANE 16263542-00 001.076.305.575 REFRIGERATION SUPPLIES DISTRIBU 170.20 16263542-01 001.076.305.575 REFRIGERATION SUPPLIES DISTRIBU 48.06 Total : 218.26 52833 1/27/2021 007120 TSHIMAKAIN CREEK LABORATORY 2102203 001.076.300.576 ENVIRONMENTAL TESTING AT PARKS 25.00 Total : 25.00 20 Vouchers for bank code : apbank Bank total : 54,378.65 20 Vouchers in this report Total vouchers : 54,378.65 Page: 2� vchlist Voucher List Page: 3 01/27/2021 9:46:32AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 3� vchlist Voucher List Page: 1 01/27/2021 3:21:58PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52834 1/27/2021 003076 AMSDEN, ERICA EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 11.50 Total : 11.50 52835 1/27/2021 000278 DRISKELL, CARY EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 11.50 Total : 11.50 52836 1/27/2021 003185 LAMB, ERIK EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 12.00 Total : 12.00 52837 1/27/2021 007133 PRUNTY, CAITLIN EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 78.77 Total : 78.77 52838 1/27/2021 008014 VELEZ, JORGE EXPENSES 001.018.014.514 EXPENSE REIMBURSEMENT 36.11 Total : 36.11 52839 1/27/2021 001169 CITY OF SPOKANE VALLEY Dec 2020 001.040.043.558 PETTY CASH: 19842, 19843, 19844 2.70 Total : 2.70 52840 1/27/2021 000252 LOWE'S BUSINESS ACCOUNT JAN 2020 001.033.000.518 2020 SUPPLIES: CITY HALL 552.02 Total : 552.02 11725937 1/5/2021 000001 SPOKANE CO TREASURER DECEMBER 2020 001.016.000.512 SPOKANE COUNTY SERVICES 160,505.51 Total : 160,505.51 8 Vouchers for bank code : apbank Bank total : 161,210.11 8 Vouchers in this report Total vouchers : 161,210.11 Page: �� vchlist Voucher List Page: 2 01/27/2021 3:21:58PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page: 1 01/27/2021 3:29:09PM Spokane Valley Bank code : apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 52841 1/27/2021 003076 AMSDEN, ERICA EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 116.00 Total : 116.00 52842 1/27/2021 003624 DEHN, SHELLY EXPENSES 001.018.016.518 EXPENSE REIMBURSEMENT 2,000.00 Total : 2,000.00 52843 1/27/2021 008016 DICKSON, GAIL BLA-2020-0042 001.040.043.322 PERMIT REFUND: BLA-2020-0042 65.00 Total : 65.00 52844 1/27/2021 006515 HELBIG, BILL EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 116.00 Total : 116.00 52845 1/27/2021 008017 STERNBERG, JUSTIN BLD-2021-0072 001.040.043.345 PERMIT REFUND: BLD-2021-0072 377.46 Total : 377.46 52846 1/27/2021 007977 WILLIAMS, WES EXPENSES 101.042.000.542 EXPENSE REIMBURSEMENT 19.99 Total : 6 Vouchers for bank code : apbank Bank total : 6 Vouchers in this report Total vouchers : 19.99 2,694.45 2,694.45 vchlist Voucher List Page: 2 01/27/2021 3:29:09PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount I, the undersigned, do certify under penalty of perjury, that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claim is just, due and an unpaid obligation against the City of Spokane Valley, and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 9, 2021 Department Director Approval: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending January 31, 2021 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET/FINANCIAL IMPACTS: Employees Council Total Gross: $ 313,495.82 $ 10,265.00 $ 323,760.82 Benefits: $ 201,362.68 $ 13,001.37 $ 214,364.05 Total payroll: $ 514,858.50 $ 23,266.37 $ 538,124.87 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, November 10, 2020 Mayor Wick called the meeting to order at approximately 6:00 p.m. The meeting was held in City Hall with Council, staff and the public participating remotely via Zoom meeting. Attendance: Councilmembers Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Chelsie Taylor, Finance Director Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Mike Stone, Parks & Recreation Director Bill Helbig, City Engineer Connor Lange, Planner Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Councilmember Hattenburg, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Haley said that at the Continuum of Care board meeting they discussed individual shelters; construction of the Cannon Street shelter should be completed by mid to late November; they are trying to decide ownership of the Mission shelter, the lease expired and neither Spokane County nor Spokane wants the shelter. With regard to the Low Income Tax Credit, they received two applications and she reported that Catholic Charities received the funding for a 48-unit complex near Holy Family Hospital. At the STA Planning & Development Committee meeting, they were notified that there will be 65 new stations built in 2022, 32 will be high performance. 33 city -line and 7 at the STA Plaza; and she said they are working on the Transit Development plan, Service Implementation and Capital Improvement plan and the budget. Councilmember Hattenberg said he attended the STA Performance Monitoring Committee meeting and were informed that STA delivered 48,000 Meals on Wheels through Vanpool and provided 4,300 rides to non-ADA senior citizens. Councilmember Higgins said he attended the Spokane Regional Clean Air board meeting and learned the new CEO is fitting in seamlessly; the move to Airway Heights is proceeding on schedule and should take place in the first quarter of 2021. He reported that the Aging and Long Term Care of Eastern WA has statewide health insurance benefit advisors that can help advise people on alternatives and services when registering or making changes to their Medicare plans. Councilmember Woodard had nothing to report. Councilmember Thompson said she attended AWC's Cities on Tap meeting which are regional meetings for cities representatives to connect with one another to talk about issues they are facing. At the AWC Ad - hoc committee for Equity & Inclusion, they have been working with the National League of Cities (NLC) Race, Equity and Leadership (REAL) staff to address training and education of cities across the state. At the NLC Crime Prevention and Public Safety Committee meeting summit this week, they will look at policy reform and how to be supportive of law enforcement, criminal justice and equity efforts, ways to combat the epidemic of opioid use and ways to protect law enforcement and first responders from the mental health issues they are experiencing. Regular Formal Council Meeting: 11-10-2020 Page 1 of 4 Approved by Council: DRAFT Deputy Mayor Peetz said she attended Manufacturing Matters through the Spokane Valley Chamber where the speakers talked about forest management and cross -contamination. MAYOR'S REPORT Mayor Wick said that during his meeting with Congresswoman McMorris-Rodgers, they walked the site near the Pines Rd. Grade Separation Project (GSP) and the Barker Rd. GSP areas. He said he attended the ribbon cutting ceremony at McDonalds on Sullivan & Broadway and mentioned that Bert Porter, a long- time Valley historian and community advocate, passed away. He said at the SRTC meeting, they discussed the 195 corridor study that will look at ways to improve the connection of 195 to I-90 and the development of the 195 corridor; with regard to adding tribal membership to the board, SRTC received an update from WSDOT headquarters saying that SRTC has to act before the end of the year or they will be out of compliance with the state law. PROCLAMATION: n/a GENERAL PUBLIC COMMENT OPPORTUNITY 111: n/a 1. PUBLIC HEARING: 2020 Budget Amendment — Chelsie Taylor Mayor Wick opened the public hearing at 6:17 p.m. Finance Director Taylor said that due to the uncertainty of revenues, we delayed making earlier budget amendments and, since this is the first budget amendment, it is larger than normal. She said there is one change since the administrative report on October 27th and that is to include the purchase of a loader for $35,000 from Fund #501. She said the amendment reflects changes as described on the RCA, affecting seventeen funds and resulting in $1.5 million in revenue decreases and an expenditure increase of $9.1 million. There were no registered public comments. Mayor Wick closed the public hearing at 6:29 p.m. 2. PUBLIC HEARING: State Auditor's Audit of City IT Department — Chad Knodel Mayor Wick opened the public hearing at 6:29 p.m. IT Manager Knodel introduced Michael Hjermstad from the Washington State Auditor's office to discuss the audit. Mr. Hjermstad said the State is aware of the challenges and risks faced in IT departments and this performance audit focused on IT security from two perspectives, technical tests and analyzed results, and City policy standards that help to ensure security. He said the audit was conducted in accordance with generally accepted government auditing standards and one of the requirements is to have a public hearing after the report is released. He said their audit found that the City's policies and procedures were partially in line with the practices they tested and they identified technical security issues; the results were provided to the City's IT department and he said they have taken steps to address those issues. He said generally, if the security system is falling behind the State's recommended level, the agency usually tries to find a way to add more personnel or more efficient systems. He said the City is on the borderline of needing a dedicated person for technical security and he recommends the City prioritize its goals and work to figure out the appropriate approach. There were no registered public comments. Mayor Wick closed the public hearing at 6:39 p.m. 3. CONSENT AGENDA: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of claim vouchers on Nov 10, 2020, Request for Council Action Form Total: $5,740,166.59 b. Approval of Payroll for Pay Period Ending October 31, 2020: $540,042.67 c. Approval of October 20, 2020 Council Meeting Minutes, Study Session Format d. Approval of October 22, 2020 Council Meeting Minutes, Special Meeting e. Approval of October 27, 2020 Council Meeting Minutes, Regular Formal Format It was moved by Councilmember Hattenburg, seconded and unanimously agreed to approve the Consent Agenda. Regular Formal Council Meeting: 11-10-2020 Page 2 of 4 Approved by Council: DRAFT NEW BUSINESS: 4. Second Reading Ordinance 20-016 Declaring Substantial Need — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Hattenberg and seconded to approve Ordinance 20-016 making a declaration of substantial need for the purpose of setting the limit factor for the property tax levy. for the 2021 tax year. Finance Director Taylor said this ordinance will allow the City to bank capacity up to one percent. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Second Reading Ordinance 20-017 Property Tax — Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Woodard and seconded to approve Ordinance 20-017 levying regular property taxes for 2021. Finance Director Taylor said this ordinance sets the 2021 property tax levy and pointed out that it does not include the one percent increase that is allowed by state law; it is calculated on the 2020 actual property tax levy plus any amount of new construction. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 6. Second Reading Ordinance 20-018 Regarding Donations — Mike Stone, Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Thompson and seconded to approve Ordinance 20-018 amending chapter 3.34 SVMC relating to recognition of donors and authorizing sponsorships. Parks and Recreation Director Stone said the ordinance modifies chapter 3.34 SVMC pertaining to donations. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 7. Second Reading Ordinance 20-021 Facility Naming — Mike Stone, Cary Driskell After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Haley and seconded to approve Ordinance 20-021 adopting chapter 3.33 SVMC relating to naming of City -owned property. Parks and Recreation Director Stone went over the criteria as stated in the RCA and ordinance. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 8. First Reading Ordinance 20-024 Amends Title 17.80; & Title 20, Subdivision Regs. Connor Lange After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Woodard and seconded to advance Ordinance 20-024 to a second reading as proposed. Planner Lange presented a slide show and said the proposed changes are to align the City's regulations with the state law requirements, to improve procedural and submittal requirements, and to update grammatical and organization structure. Due to a previous public hearing, there was no public comment opportunity offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Wick read the rules for providing public comments. Barb Howard, Spokane Valley, said she wants people to look up WAC-38-412-0046 pertaining to the use of EBT cards and the Kalispel Tribe; and she said she was served with paperwork in September filed by Councilmember Peetz stating that Ms. Howard was abusing her husband and she asked as to the qualifications of Ms. Peetz. ADMINISTRATIVE REPORTS: 9. Spokane Transit Authority (STA) Preliminary Service Changes — STA CEO Susan Meyer Ms. Meyer, CEO of STA, said that Councilmember Haley asked that she update Council on two projects, the draft transit service changes for 2022 with a focus on Spokane Valley, Liberty Lake, and Millwood; and the I-90 Valley Corridor High Performance Transit Infrastructure Project. She, along with Mr. Otterstrom, Director of Planning and Development, and Branden Repez-Betty, Director of Communications and Customer Service, presented their slide show. 10. Advance Agenda — Mayor Wick There were no additions or changes. Regular Formal Council Meeting: 11-10-2020 Page 3 of 4 Approved by Council: DRAFT CITY MANAGER COMMENTS Mr. Calhoun said that in May and June this year Police Chief Werner and Precinct Commander Lyons retired and as a result of that he appointed Dave Ellis to police chief and Inspector Kittilstved to Precinct Commander; Inspector Kittilstved was recently promoted to an undersheriff position in unincorporated Spokane County. Mr. Calhoun said he appointed Inspector Ritchey to Precinct Commander and he began on November 1st. 11. EXECUTIVE SESSION: [RCW 42.30.110(1)(b)] Potential Sale of Real Property It was moved by Councilmember Haley and seconded to adjourn into executive session for approximately 15 minutes to discuss the potential sale of real property, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:37 p.m. At 7:49 p.m. Mayor Wick declared Council out of executive session, at which time it was moved by Councilmember Haley, seconded and unanimously agreed to adjourn. ATTEST: Ben Wick, Mayor Office of the City Clerk Regular Formal Council Meeting: 11-10-2020 Page 4 of 4 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, January 26, 2021 Mayor Wick called the meeting to order at approximately 6:00 p.m. The meeting was held in City Hall with Council, staff and the public participating remotely via Zoom meeting. Attendance: Councilmembers Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Staff Mark Calhoun, City Manager John Hohman, Deputy City Manager Cary Driskell, City Attorney Erik Lamb, Deputy City Attorney Bill Helbig, Senior Engineer Adam Jackson, Planning & Grants Engineer Carrie Koudelka, Deputy City Clerk ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE, BOARD, LIAISON SUMMARY REPORTS Councilmember Woodard reported that at the HCDAC allocation meeting, they had $1.6 million in CDBG funds available, minus Spokane Valley's allotment of $330,000, minus administration costs, leaving $1.2 million, of which $250,000 were available for public services and $893,000 were available for capital public facilities, infrastructure and economic development allocations. He said after all of the allocations were made, they had $330,000 left in the public facilities and infrastructure fund that could be used in the future for emergency services from the windstorm damage. Councilmember Higgins reported that the Clean Air Board is in the process of moving their headquarters to the Enduris location on the West Plains. Councilmember Haley said that she attended the STA Board of Operations Committee meeting where they spent most of their time determining who would be on different committees and boards. From the full board meeting for STA, she reported the sales tax revenue was 2.4 percent above the December 2019 actual and about 6 percent above the 2019 actual, and ridership is down. Councilmember Thompson reported that she is on the Reimagining Public Safety Task Force for the National League of Cities with twenty-three other elected officials from around the nation tasked with looking at how cities are dealing with public safety. She said that due to a potential conflict of interest, she is stepping down from the Board of Health Committee. Councilmember Hattenburg said he attended the STA Board meeting and he was informed he was appointed to the STA Planning and Development Committee. Deputy Mayor Peetz said she attended the Washington Traffic Safety Commission board meeting and reported that the backlog of cases have decreased; in 2020, there was a 10 percent decline in vehicle miles traveled, a 15 percent increase in speeding cases, and traffic fatalities were up 6 percent. MAYOR'S REPORT Mayor Wick reported that the Spokane Regional Transportation Council is looking for an executive director, they are working to get a search committee in place as well as developing an RFP for legal services. He said that with regard to the Spokane Regional Health District recruitment for a health officer, the board is trying to determine the qualifications for the position and whether they will do a national search; and he Council Meeting Minutes, Formal: 01-26-2021 Page 1 of 3 Approved by Council: DRAFT said the State Department of Health is offering mass vaccinations for COVID-19 at the Spokane Arena by appointment. PROCLAMATION: n/a GENERAL PUBLIC COMMENT OPPORTUNITY 111: n/a NEW BUSINESS 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. a. Approval of Claim Vouchers on January 26, 2021, Request for Council Action Form: $1,773,718.94 b. Approval of Payroll for Pay Period Ending January 15, 2020: $426,036.13 c. Approval of Minutes from January 12, 2021 Regular Council Meeting d. Approval of Minutes from January 19, 2021 Study Session It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the Consent Agenda. 2. Motion Consideration: Local Bridge Program Grant Opportunity — Adam Jackson It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager or designee to apply to the Local Bridge Program for the Mission Avenue Bridge over Evergreen Road project. Planning and Grants Engineer Jackson said Washington Department of Transportation offers the Local Bridge Program to help fund maintenance projects on bridges. He said the grant applications are due February 19, 2021, grants will be awarded in September 2021, and funds will be available in January 2022. He said staff proposes submitting the Mission Avenue Bridge over Evergreen project for the grant which will resurface the bridge deck for $261,000 with a City local match of $35,000 that he said would be waived if the funds are authorized before November 30, 2024. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: n/a ADMINISTRATIVE REPORTS: 3. Spokane County Library District Update — Patrick Roewe, Executive Director Mr. Roewe, Executive Director for Spokane County Library District, presented a slide show updating Council on the new library project. He said they are no longer seeking a voter -approved bond for construction and that their funding plan includes financing the bulk of the project, up to $12 million, through a loan from Washington State Treasurers LOCAL Program; $3.2 million from their District Capital Projects fund; $1.3 million from the interlocal agreement with the City of Spokane Valley; a library capital improvement grant of $2 million that is pending approval of the legislature; and a capital campaign that will include naming rights and other recognition opportunities. He mentioned the key dates as outlined in the slide presentation, with the construction bid in January 2022 and construction beginning in 2022. He said this project is focused on the location across from City Hall, and once they have moved into the new space, the current facility on Main will be sold. Mr. Roewe said the core services of the new library will still be devoted to loaning books and DVDs, but they will also offer experiential learning opportunities with collaborative spaces available including meeting rooms and learning labs. 4. Advance Agenda — Mayor Wick There were no changes or additions to the Advance Agenda. INFORMATION ONLY: The Department Monthly and Quarterly Reports were not discussed. CITY MANAGER COMMENTS: Mr. Calhoun mentioned the expiring terms of HCDAC Spokane Valley members: Tim Norwick's term expired January 23, 2020, and Councilmember Woodard's term expires February 20, 2021, and he said we will work to fill the expired and expiring terms. He also noted that the City of Liberty Lake asked for Council's support for their legislative request for the Henry Road Overpass project; it was the consensus of Council Meeting Minutes, Formal: 01-26-2021 Page 2 of 3 Approved by Council: DRAFT Council to support the project and Mr. Calhoun said he will notify Liberty Lake's City Administrator of Council's decision. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:49 p.m. ATTEST: Ben Wick, Mayor Office of the City Clerk Council Meeting Minutes, Formal: 01-26-2021 Page 3 of 3 Approved by Council: DRAFT MINUTES City of Spokane Valley City Council Regular Meeting Study Session Format Tuesday, February 2, 2021 Mayor Wick called the meeting to order at approximately 6 pm. The meeting was held in City Hall with Council, staff and the public participating via Zoom meeting. Attendance: Councilmembers Ben Wick, Mayor Brandi Peetz, Deputy Mayor Pam Haley, Councilmember Tim Hattenburg, Councilmember Rod Higgins, Councilmember Linda Thompson, Councilmember Arne Woodard, Councilmember Staff John Hohman, Deputy City Manager Cary Driskell, City Attorney Bill Helbig, City Engineer Erik Lamb, Deputy City Attorney Adam Jackson, Planning & Grants Engineer Carrie Koudelka, Deputy City Clerk ROLL CALL: Deputy City Clerk Koudelka called the roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to approve the agenda. ACTION ITEMS: 1. Motion Consideration: Potential Grant Opportunity, National Hwy System Asset Mgmt — Adam Jackson It was moved by Deputy Mayor Peetz and seconded to authorize the City Manager or designee to apply to the NHS Asset Management Program for the Sullivan Road from Sprague to 8th Avenue preservation project. Planning and Grants Engineer Jackson said staff selected the Sullivan Road between Sprague and 8t11 Avenues project to apply for the NHS grant. He said the state has funds of at least $50 million for statewide principal arterials, and this is the City's most competitive project. He said staff recommends requesting the grant for the construction phase of the project with a fifty percent City match and that will help maximize our return and score higher on the application. There were no registered public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON -ACTION ITEMS: 2. Streets Sustainability Committee Update — Adam Jackson Senior Engineer Helbig said that two weeks ago this was brought before Council to discuss creating the Streets Sustainability Committee to help guide the City and create a stakeholder's group to help with the public process and decipher information. Mr. Jackson said the committee will be a tool to reach out to the community and bring value to the public outreach process; the committee is not the sole source of information and he said staff will be sure to maximize our resources from meetings, workshops and surveys to spread the message and seek input. He went through the slide presentation and said they are currently proposing twenty stakeholders to participate on the committee and an application process for the three citizen participants that would be brought back to Council for mayoral appointment on March 23rd. It was the consensus of Council to proceed with developing the committee. 3. Barker Grade Separation Project Bid Award Update — Bill Helbig City Engineer Helbig said that WSDOT advertised the project on November 23rd and opened the bids on January 13ththere were five valid bids. He said the engineer's estimate was about $13.9 million, the bids ranged from $11.6 million to $16 million and he said the low responsible bidder was Max J Kuney Company at $11.6 million. Mr. Helbig said that in June, the City executed a construction administration agreement contract with WSDOT to manage the construction and inspection of the project and with that, the City will have approval authority on change orders that are over $100,000 or when the total of change orders exceed $350,000 and at the end of the Council Meeting Minutes, Study Session: 02-02-2021 Page 1 of 2 Approved by Council: DRAFT project the City will have sole discretion to accept the project on WSDOT's behalf. He said that WSDOT is in the process of scheduling a preconstruction meeting and construction will not start before March 8th; he said they are looking at options for a ground -breaking ceremony and possibly having time-lapse footage of the project as it progresses. 4. Proposed Amendments to Spokane County Library District Interlocal Agreement — Cary Driskell City Attorney Driskell said the City negotiated an agreement with Spokane County Library District (SCLD) for purchase of a portion of the property we purchased across from City Hall for construction of a new library; originally it was a five-year agreement that was extended for an additional five years with an additional two- year extension option. He said the SCLD has been looking at other funding options rather than a bond and they have obtained the needed funding. Because the interlocal agreement anticipated the funding mechanism would be through voted bonds, he said we need to amend the language in the agreement; and we made other amendments to the language that will allow the SCLD more flexibility with regard to the size and number of levels of the building. It was the consensus of Council to proceed with the proposed amendments and a future motion consideration. 5. Proposed Amendments to CH 8.25 SVMC, Solicitation from Vehicle Occupants — Cary Driskell City Attorney Driskell said that the City adopted code provisions in 2010 in response to solicitation from vehicles that was occurring primarily around busy intersections and off -ramps of the interstate, and the provisions focused on public and traffic safety. He said there have been recent court decisions that call into question the legality of this approach and that led them to revisit the code provisions. He said the drafted amendments protect the pedestrian -vehicle interaction and remove language around holding signs. He said that in discussions with our police department and other attorneys, they think it is within the law and it removes the concern as to whether someone will challenge our current regulations. It was the consensus of Council to bring back for a motion consideration. 6. City Hall Update — John Hohman, Cary Driskell City Attorney Driskell said the City Hall building was completed in early September, 2017 and that soon after moving in we noticed issues of concern and construction defects; we identified those issues to Meridian Construction, the contractor, and they did not resolve all the issues. He said the City filed suit on March 5, 2020 against Meridian Construction and other parties and we have worked with their attorneys to seek resolution. A work plan was identified but due to the pandemic it was slowed down. Full analysis of the construction defects was done by a structural engineering firm and a forensic architect firm and we are working on a work plan and cost analysis to put out to bid for repairs. He said we are trying to move forward as quickly as possible but we want to make sure it is done correctly. He said Council originally authorized $500,000 in expenditures and currently we have spent $411,000. 7. Advance Agenda No comments. 8. Council Comments: No Comments. 9. City Manager Comments: No Comments. It was moved by Deputy Mayor Peetz, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:45 p.m. ATTEST: Ben Wick, Mayor Office of the City Clerk Council Meeting Minutes, Study Session: 02-02-2021 Page 2 of 2 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 9, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business Z new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First reading Ordinance 21-003 - Spokane Valley Municipal Code section 8.25.025 — Solicitation from vehicle occupants prohibited. GOVERNING LEGISLATION: Chapter 8.25 SVMC; First Amendment, United States Constitution. PREVIOUS COUNCIL ACTION TAKEN: Adoption of chapter 8.25 SVMC in 2003; adoption of SVMC 8.25.025 in 2010 to regulate solicitation within the rights -of -way; and amendment of SVMC 8.25.025 in 2012, changing the definition of "prohibited roadway;" administrative report February 2, 2021. BACKGROUND: The City has previously adopted provisions regulating solicitation within the City's rights -of -way in an effort to promote and protect public health and safety. These regulations prohibit individuals from entering certain roadways for the purpose of soliciting goods, services, publications, and signatures from those in cars. The main goal of the existing regulatory framework is to increase public safety regarding interactions between pedestrians and the motoring public due to the substantial risk of catastrophic injury moving vehicles pose to pedestrians. However, recent United States and Washington State Supreme Court decisions state that the prohibition on solicitation, especially if ordinances are targeted towards preventing or restricting begging and panhandling, may infringe upon an individual's First Amendment right to freedom of speech or expression. The United States Supreme Court, in Reed v. Town of Gilbert, addressed a local ordinance that regulated the display of outdoor signs by placing signs into different categories based upon what the signs said. The Town of Gilbert then placed requirements upon the signs that depended upon which category the signs fell into. The Court held the ordinance unconstitutionally violated the First Amendment because it regulated speech in a traditional public forum, in this case sidewalks, based upon the content of said speech. The Washington State Supreme Court, in City of Lakewood v. Robert Willis, applied the Reed decision and struck down two provisions of a City of Lakewood ordinance that barred solicitation at freeway ramps and major intersections, which are also considered traditional public forums, for the purpose of obtaining money or goods as a charity. "Begging" or "panhandling" is protected under the First Amendment, and therefore may only be subject to a reasonable time, place, and manner restriction when conducted in traditional public forums. Because the ordinance did not prohibit solicitation generally, but instead only addressed the solicitation of money and goods, it was deemed content based and therefore unconstitutional. The City's current Code provisions regulating solicitation are somewhat different than those at issue in Lakewood, and we believe they are likely constitutionally valid. However, we are cognizant of the Lakewood decision and potential challenges that could be raised, so staff believes that changes to the Code can be made so as to ensure compliance with the First Amendment and to more accurately reflect the purpose of the regulation, which is not to prevent solicitation but rather to promote traffic safety by preventing interference with vehicular traffic and by preventing encouragement of interference with vehicular traffic. A summary of the proposed revisions is below: 1. Any reference to the prohibition of solicitation is replaced with a prohibition on interfering with vehicular traffic; 2. Adding a prohibition on inducing someone to enter a roadway and interfere with vehicular traffic; 3. Remove the definition of solicit from the Code. OPTIONS: (1) Advance Ordinance 21-003 to a second reading; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to advance Ordinance 21-003 amending SVMC 8.25.025 to a second reading. BUDGET/FINANCIAL IMPACTS: None anticipated at this time. STAFF CONTACT: Cary Driskell, City Attorney; Aziza Foster, Legal Intern. ATTACHMENTS: Proposed Ordinance 21-003 with map of prohibited areas. CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 21-003 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING SECTION 8.25.025 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO SOLICITATIONS FROM VEHICLE OCCUPANTS; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code (SVMC) 8.25.025 in order to promote the City's fundamental interest in public health and safety by regulating interactions between pedestrians and automobiles that occur at locations and under circumstances which pose substantial risks to vehicular and pedestrian safety; and WHEREAS, various Code provisions adopted by the City may be impacted by court decisions not involving the City, where such decisions alter the underlying legal premise upon which City Code provisions are drafted; and WHEREAS, when these types of decisions alter the law, the City should amend its Code provisions accordingly; and WHEREAS, these amendments will ensure the City maintains and enforces laws relating to these traffic safety issues that protect the public as well as protecting individual citizen rights protected by the United States and Washington Constitutions. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amending Spokane Valley Municipal Code 8.25.025. Spokane Valley Municipal Code section 8.25.025 is hereby amended as follows: 8.25.025 interference with vehicular traffic.; A. The purpose of this section is to promote the City's fundamental interest in public peace, health, and safety, by regulating acts of interference with vehicular trafficGolicitation that occur at locations and under circumstances specified herein which pose substantial risks to vehicular and pedestrian safety. B. No person shall solicit from the occupants of any vehicleinterfere with vehicular traffic byand being physically present within or subsequently entering a prohibited roadway. C. No person or occupant of any vehicle shall induce another person to be physically present within or enter a prohibited roadway and therefore interfere with vehicular traffic. DG. As used in this section: 1. "Enter" means to cross the vertical plane of the edge of a prohibited roadway. It includes crossing the vertical plane by any part of a person's body or any extension thereof, 2. "Prohibited roadway" means a state route, on ramp or off ramp to Interstate 90, or principal arterial, and also the first 100 feet of a road that intersects a state route, on ramp or off ramp to Interstate 90, or principal arterial, as measured from the edge of the state route, on ramp or off ramp to Interstate 90, or principal arterial. "Prohibited roadway": Ordinance 21-003 Amending SVMC 8.25.25 Page 1 of 3 a. Includes any portion of a road traveled by vehicles; b. Includes paved shoulders and bike lanes; c. Includes medians, which may be denoted by a physical barrier or solid yellow pavement markings; d. Excludes all sidewalks and curbs. 3. "Solicit" means: a. Either orally or in writing, directly or by implication, to ask, beg, request or plead for value, for any purpose; b. Either orally or in writing, to sell or offer for immediate sale goods, services, or publications; c. To distribute without remuneration goods, services, or publications; or d. To solicit signatures on a petition or opinions for a survey. E14. Prohibited roadways, with the exception of roadway within 100 feet of a state route, on ramp or off ramp to Interstate 90, or principal arterial, established herein are delineated upon the official map, entitled "Prohibited Roadways as dDefined by SVMC 8.25.025(D)(2)C2 and Rreferenced in SVMC 8.25.02514(E)" and areas adopted as part of chapter 8.25 SVMCthis code as if contained herein. The official map shall be filed in the office of the city clerk. It shall be the duty of the city attorney to cause the official map to be updated and maintained by having changes entered that the city council may FB. Any person who violates this section is guilty of a misdemeanor. GE. A person summoning aid in an emergency situation is not ina violation of under this section. Section 2. Remainder of SVMC 8.25 Unchanged. The remaining provisions of SVMC 8.25 are unchanged by this amendment. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Passed this day of February, 2021. ATTEST: Ben Wick, Mayor City Clerk, Christine Bainbridge Ordinance 21-003 Amending SVMC 8.25.25 Page 2 of 3 Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 21-003 Amending SVMC 8.25.25 Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 9, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion — amendment to Spokane County Library District interlocal agreement relating to purchase of City property at Balfour Park. GOVERNING LEGISLATION: Chapter 39.34 RCW. PREVIOUS COUNCIL ACTION TAKEN: Adoption of the interlocal agreement in 2012; amendment in 2017 to increase the time for performance by the Spokane County Library District (SCLD) from October 2017 to October 2022; January 26, 2021 report from SCLD Director Patrick Roewe, February 2, 2021 administrative report. BACKGROUND: The City entered into this interlocal agreement with the SCLD in 2012 shortly after the City purchased 8.4 acres of property from Pring Corporation in anticipation of SCLD constructing and operating a new central library facility within Spokane Valley. Pursuant to that interlocal agreement, the City sold a total of 2.82 acres to SCLD so that SCLD could build its new facility, which was anticipated to occur within a five year period. In 2017, the interlocal agreement timeframe for completion was extended from 2017 to 2022, with a possible additional extension to October 2024. SCLD submitted a bond proposal to the voters in 2013 and 2014, both of which failed to reach the required 60% approval threshold to pass, although the 2015 effort received 57.57% positive vote. An important feature of the interlocal agreement is that if SCLD fails to get funding and construct the facility by the expiration of the agreement, the City will purchase the property back from SCLD at the same price paid by SCLD. As explained by Mr. Roewe on January 26, SCLD has identified funding options other than just going for a voted bond. As such, it is necessary to amend the interlocal agreement to account for other funding mechanisms. Additionally, staff for the City and SCLD have identified several other proposed changes to clarify various things. Further, staff is recommending adding two years to the agreement instead of having a mutual option for two additional years, to expire in October 2024. SCLD staff is in agreement with these changes, and their Board is anticipated to vote on these proposed changes on February 16, 2021. OPTIONS: (1) Approve amendments to the interlocal agreement; or (2) take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to approve the 2021 amendments to the interlocal agreement for the sale of property at Balfour Park to the Spokane County Library District, and authorize the City Manager to finalize and execute the same. BUDGET/FINANCIAL IMPACTS: The City previously committed to investing $1.3 million in joint site areas and frontage improvements related to the new library facility. The $1.3 million consists of $839,285 that is being held in the Civic Facilities Capital Projects Fund #310 and an additional $460,715 that is earmarked for this purpose in the Capital Reserve Fund #312. The $839,285 in Fund #310 represents the proceeds from the sale of the 2.82 acres of land to SCLD, as described above. STAFF CONTACT: Cary Driskell, City Attorney; John Hohman, Deputy City Manager. ATTACHMENTS: Proposed 2021 amendment to the interlocal agreement with SCLD. 2021 ADDENDUM TO THE INTERLOCAL AGREEMENT FOR ACQUISTION OF REAL ESTATE BETWEEN THE CITY OF SPOKANE VALLEY AND THE SPOKANE COUNTY LIBRARY DISTRICT WHEREAS, the City of Spokane Valley (the City) and Spokane County Library District (the Library District) (referred to jointly as the Parties) executed an interlocal agreement (the Agreement) on September 27, 2012. The purpose of the Agreement was for the City to sell the District certain real property located on the north side of Sprague Avenue, between Balfour Road and Herald Road, with the intent that the Library District would design and construct a new library facility that would serve as the primary library facility in the City; and WHEREAS, pursuant to the Agreement, the City sold 2.5 acres to the Library District, Spokane County parcel number 45174.9063 (the Site), with the transaction closing on or about October 31, 2012. The Parties agreed to an additional transfer of property pursuant to the Agreement, which was dependent upon the needs of the Library District as determined in a collaborative joint needs analysis/conceptual site plan prepared by the Parties. The total property acquired by the Library District from the City was 2.82 acres, with the total closing price, including land and apportioned costs, of $839,285.10; and WHEREAS, Section 10 of the Agreement contains a requirement that "in the event that the Library District has not, within five years following the Closing, secured voter approval of a construction bond for the library building and ancillary improvements in such amount as shall be determined necessary by the Library District, that thereafter the Library District shall reconvey all of the Property back to the City at the same price paid by the Library District to the City." WHEREAS, the conceptual site plan process took place largely in 2013, and included significant technical input and analysis by the Parties, consultants, and the public. This extensive public participation has been integral to the plan to develop the Site as the main library facility in the City, including identifying the functions desired and needed by the community in a modern library facility; and WHEREAS, in April 2014, the Library District put two ballot measures before the electorate in the greater Spokane Valley region. The first measure was whether to create a capital facilities area which was a subset of the entire Library District, and which would primarily benefit from the proposed improvements. The second measure was whether to approve construction of the new library at the Site, a second but smaller library facility near the intersection of Sprague Avenue and Conklin Road, as well as improvements at the Argonne Branch, located at Argonne Road and Upriver Drive. The creation of the capital facility area, which required a simple majority, was approved. The vote to approve construction of the facilities, which required at least a 60% approval, failed, although it received 54.84% approval; and WHEREAS, in August 2015, the Library District again requested that the voters in the capital facility area approve the proposed construction. The capital facility area is legally valid for up to two election attempts, so did not need to be approved as part of the 2016 effort. This effort received 57.57% approval, falling just short of being successful; and Page 1 of 4 WHEREAS, the Parties mutually recognize the importance of having a modern, functional library facility to support the educational needs of the citizens of the City, including children and adults; and WHEREAS, the Parties mutually recognize the economic development benefits of co -locating the new library facility with the City's proposed renovations of Balfour Park, which are also adjacent to City Hall. The Parties assert these combined improvements will act as a magnet for private development in the area; and WHEREAS, the Parties prepared a Joint Site Plan which identified certain right-of-way improvements or site -wide improvements (collectively referred to as "frontage improvements") that are necessary for the respective proposed projects on the site. Said improvements will benefit the multiple uses planned for the combined site. The Parties wish to work together to provide the necessary site improvements while keeping the cost manageable for the citizens; and WHEREAS, the Library District continues to seek ways to fund the new library site, including through application for funding from various entities as an alternative or in addition to a voted bond; and WHEREAS, the Parties agreed to an Addendum in 2017 (2017 Addendum) that extended the duration of the Agreement for an additional five years, with an additional optional three years if the Parties agreed. Additionally, the 2017 Addendum contained additional minor modifications regarding the approximate size of the building, and included a financial commitment by the City to the project in recognition of the important public benefits that would be achieved once completed; and WHEREAS, the Parties agree that a continuing and enhanced partnership between the Parties is crucial for success in jointly developing the Site. NOW THEREFORE, the Parties agree to make the following amendments to the Agreement: 6. Joint Site Development Plan. A. An approximately 30,00025,000 square foot building on one or more floors, that will serve as a destination facility with programming intended to draw participants from the Spokane County region. The ultimate size of the facility shall be determined following appropriate public engagement. C. Site requirements: • Building footprint of approximately 30,00025,000 square feet. • Vehicular access required for rear service entrance. • Appropriate parking to meet the City's code minimum requirements for a public library, with a 100 seat meeting room. • Require frontage on or clear visibility from Sprague Avenue but not from behind a parking lot. Page 2 of 4 • At least one side of library building adjacent and open to landscaped park area. The Parties agree to contribute the following amounts to the frontage and/or site improvements on the Library Site which have been identified in the Joint Site Development Plan. The Library District shall contribute its investment of $1.3 million to purchase the two library construction sites, including the Library Site, as well as the second library site near Sprague Avenue and Conklin Road, and will no longer seek reimbursement for the land costs through a subsequent bond. This Library District obligation is separate from and in addition to any amount sought in bond proceeds, and represents the actual expenditure amounts to purchase both sites. The City shall contribute $1.3 million in frontage and/or joint site improvements on the Library Site. This amount includes the $839,285.10 paid by the Library District to the City for the Site. This City obligation is separate from and in addition to any frontage or site improvements the City would already be responsible for in developing and constructing Balfour Park. The intent of these contributions by the Parties is to accomplish the mutual goals set forth in the recitals to this Addendum, above, and to reduce the amount of outside funding needed for the project.bond or other proceeds that would be requested from the voters. Exhibit B, previously attached to this Agreement is deleted. The Parties shall, wWithin 3044 days of the District executing a contract for architectural services,validation of the passage of ballot measure approving construction bonds, the Parties shall form a joint site development project team. 9. Failure of Joint Site Development Plan. In the event that, despite their good faith best efforts, the Parties are unable to agree on a Joint Site Development Plan as described above, and absent an agreement between the Parties to extend the deadline for developing such Joint Site Development Plan, then City shall, within 60 days after the final deadline for developing the Joint Site Development Plan, reimburse the Library District the full amount of that portion of the Purchase Price together with the pro-rata share of any survey, title, recording, closing, and phase I environmental audit costs paid by the Library District and from that point in time this agreement would be considered void. Each Party shall pay one-half of the costs of the Joint Site Development Plan if the project does not go forward, either due to failure to agree on a Joint Site Development Plan or because the District does not obtain fundingpass its bond as set forth in pursuant to Section 10. 10. Re -Purchase by City. In order to construct a library building and ancillary improvements on the portion of the Property acquired by the Library District, the Library District will need to secure outside funding.it is anticipated that the Library District it ed to s oter appreva of bond levy covering the Library Site and the Sprague and Conklin site projects. Without voter approval of such bond, the Library District will not be in a position to develop its portion of the Property. The Parties agree that in the event that the Library District has not, by October 31, 20242, secured necessary fundingvoter approval of a construction bond to design and construct for the library building and ancillary improvements on the Property in such amounts as shall be determined necessary by the Library District, that thereafter the Library District shall reconvey all of the Property back to the City at the same price paid by the Library District to the City, with payment to be in cash. The Parties may, by mutual written agreement after October 31, 2021, extend the timeframe for reconveyance by an additional two years, to October 31, 2021. Such payment shall be paid all in cash. The Library District, in such event, shall convey title to the City with the same type of instrument as it received the Property from the City, and from that point in time this agreement would be considered void. Onceln the event full funding is achieved,the construction Page 3 of 4 bond is approved, the Library District shall commence construction within two years.one year of the date of voter approval of the construction bond. 12. Use of Property. The City agrees that its portion of the Property will be dedicated to public use and will not be sold to any third party. A deed restriction shall be recorded by the Library District no later than December 31, 2021within a reasonable amount of time from voter approval of a construction bond that would limit the use of the Site to a library facility for a minimum of 50 years from date of opening. The Library District agrees that its portion of the Property will be developed into a public library facility provided that funding for such project is secured as provided above in Section 10. The City, at its expense, will be allowed to use the entire site for civic purposes until the District provides the City with a notice that the District will commence construction activities in 30 days. The City agrees to hold harmless and indemnify the District from and against all claims, causes of action, and damages arising out of the City's use of the Property for any such civic purposes. This Addendum shall become effective upon the date of the signature of the last party signing this document. CITY OF SPOKANE VALLEY SPOKANE COUNTY LIBRARY DISTRICT Mark Calhoun, City Manager Patrick Roewe, Executive Director Approved as to form: Approved as to form: Office of the City Attorney Brian Werst, Attorney for SCLD Page 4 of 4 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 9, 2021 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Records Act and Open Public Meetings Act training. GOVERNING LEGISLATION: Chapters 42.56 RCW (PRA) and 42.30 RCW (OPMA). PREVIOUS COUNCIL ACTION TAKEN: Training by staff at least once per year. BACKGROUND: Staff will provide training on the City's obligations under Washington's Public Records Act under chapter 42.56 RCW, and Washington's Open Public Meetings Act under chapter 42.30 RCW. OPTIONS: N/A. RECOMMENDED ACTION OR MOTION: N/A. BUDGET/FINANCIAL IMPACTS: N/A. STAFF CONTACT: Cary Driskell, City Attorney; Erik Lamb, Deputy City Attorney. ATTACHMENTS: PowerPoint presentation. Public Records Act and Open Public Meeting Act Training Cary Driskell City Attorney, City of Spokane Valley Erik Lamb Deputy City Attorney, City of Spokane Valley February 9, 2021 City of Spokane Valley - Office of the City Attorney the Public Records Act —RAW 42.56 Historical background Adopted in ig7z by Initiative 276. Codified under chapter 42.56 RCW. Applies to state agencies and local agencies, sub -agencies, quasi - governmental entities, and non -profits who are functional equivalent of government. City of Spokane Valley - Office of the City Attorney 2 Strongly worded mandate - statute "The people of this state do not yield their sovereignty to the agencies that serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. The people insist on remaining informed so that they may maintain control over the instruments they have created." RCW 42.56.o30 City of Spokane Valley - Office of the City Attorney 3 "Public Record" definition Relevant portion of definitions states as follows: "Public record" includes any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by any state or local agency regardless of physical form or characteristics. City of Spokane Valley - Office of the City Attorney 4 4W iW YW YH UJ iW tW Yh YW 4W iW 4W YH YHS' "Public Record" definition Most important parts are: (1) "writing"; 9�'4W YhYb YHWSv:Yg YH9�'4W YhYb YHWSv:Yg YH9�'V tW tW Yb YHWSv:Ygr»"YV'V tW Yb YH w'SW Yg Yfl Y'$VtW Yb YHWSaw; Yw YV'tW tW Yb Y{YWSoeW;Yw'YV'tW tW Yb Y{YWSoeW; Yw'YV'tW tW Yb Y{WSWW W y�� " vtM Y'W' 44, (2) "information relating to the conduct of government or the performance of any governmental or proprietary function"; and which is (3) "prepared, owned, used, or retained by any state or local agency". City of Spokane Valley - Office of the City Attorney 5 �'�Wr tU rN.�4w YttwSW w'SW tU rHy�4w Yb "Writing" - electronic E-mails; ' 4W Yh�b YHWSv:tU 51!1 4W Yh�b YHWSv:tU 51!i WtW�YHWSv:tU 51!i WtW�YHWSv:tU VtW�YHWSv:tU YkYlb'VtW�YHWSt�\ Ylb'WtW�YhWSt�W'Yw Yb'WtW�YhWSt�W vn"Yb'WtW�YhWSt�WtM tyY zMf Tweets; Text messages; Transitory postings on Facebook and other social media; Meta -data; and Police/security video. City of Spokane Valley - Office of the City Attorney 6 Public Record (writing) versus Information PRA only requires disclosure of public records Information is not a record and therefore not subject to required disclosure Information is material or data that is not part of an identifiable record E.g., City population, who is the mayor, how many employees However, City policy and customer service standards provide for employees to provide information as requested City of Spokane Valley - Office of the City Attorney 7 Definition — "relating to government" and "used by government" Location not critical factor, nature of record is what is critical (relates to conduct of government or performance of governmental or proprietary function and prepared, owned, used, or retained by City). 2nd Prong - "relating to conduct of government" - Records contain any information that refers to or impacts the actions, processes, and functions of government. Nissen v. Pierce County, 183 Wn.2d 863 (2015) • ana Prong casts broad net -Supreme Court suggested that union emails on agency server/network about working conditions could be public records. Serv. Emps. Int'l Union Local gas a Univ. of Wash. 193 Wn.2d 86o (2019) City of Spokane Valley - Office of the City Attorney 8 Deffi9Ttion —"relating togovernment"an use government" cont. 3rd Prong- for records onpersonal devices, consider whether record was created within "scope of employment" or "scope of official capacity" • Job requires it, the employer directs it, or it furthers the employer's interests Nissen v. Pierce County, 183 Wn.2d 863 (2m5) (County business on personal phone is public record); West v. City of Puyallup, 2 Wn. App. 2d 586 (2m8) (City Council campaign Facebook page not public record) Personal computer or phone of Council Text messaged from personal phone of Council In possession of third party contractor Available from another entity City of Spokane Valley - Office of the City Attorney 9 De on — "relating#e government" an "used by government" — cont. No Constitutional privacy rights for public records on private devices, private emails, or private texts Must conduct reasonable search where records are likely to be located. • If we know or learn of facts that suggest a search of an additional location or source might reasonably be expected to uncover responsive records, we must make that extra search. PRA requires employees/agents/officials to conduct a search of their own files/devices, submit any public records, and submit a reasonably detailed affidavit attesting to the nature and extent of the search Best Practices City of Spokane Valley - Office of the City Attorney io Agency Rules Local governmental entities are mandated to adopt and enforce reasonable rules governing how the agency shall respond to requests. RCW 42.56.ioo. • Spokane Valley has done that through adoption of SVMC 2.75. City Clerk is City's designated Public Records Officer. Normally, requestors may request copies or to view records. Under Governor's Emergency Proclamations and recent Legislative approval, in - person review has been temporarily suspended during COVID-i9 pandemic emergency. City of Spokane Valley - Office of the City Attorney ii Form of the record request No specific form necessary Can be oral, but agency should memorialize in writing for protection and clarity Request must provide "reasonable description" to be able to locate the record Sufficient clarity to give agency fair notice a PRA request has been received as opposed to other request City of Spokane Valley - Office of the City Attorney 12 j2rompt response required -- Must respond within 5 business days by: (1) providing the record; (2) providing an Internet address/link to website for specific records; - All City ordinances, resolutions, and contracts are online, as well as many other major documents such as the Comprehensive Plan (3) acknowledging that the [agency] has received the request and providing a reasonable estimate of the time the [agency] will require to respond to the request; (4) acknowledging that the [agency] has received the request, requesting clarification, and providing a reasonable estimate of the time the [agency] will require to respond to the request if clarification is not provided; or (5) denying the record request. City of Spokane Valley - Office of the City Attorney i3 oV tU tyJ� tw YnWSWWsw tU tW. tw YnWSWWsw tU tW. tw Yp�'WqYk�WSW tU tW. tw Yh�J Yh'W 4W tNYyJ��i�}}d;W; tw'�Sty'W 4W tUYw' tWtw/ YHW4W tUYn IVtw'�Sty'W 4W tUYn lV tw �b YHWsk' 4,4 Wtw �b YnWsk'4,4 tw �b YnWsk'4,4� ��itW tw �b YnWSW U9 �+"SS� �tiY lM him .'tlr'Y YiP"['1hrortl la"m6 Nt9 zMf Exemptions Originally only to exemptions Now 500 o s war updf City of Spokane Valley - Office of the City Attorney 14 Exeffit from disclosure —attorney client privileged information RCW 42.56.070(i) contains what is commonly referred to as the "other laws" exemption to disclosure. It specifically states in pertinent part that "each agency . . . shall make available . . . all public records unless [exempt under the PRA] or other statute which exempts or prohibits disclosure of specific information or records." RCW 5.60.060(2)(a) states that "[a]n attorney or counselor shall not, without the consent of his or her client, be examined as to any communication made by the client to him or her, or his or her advice given thereon in the course of professional employment." City of Spokane Valley - Office of the City Attorney 15 ormation not protected -examples Council and employee names; Council and employee salary; Council and employee benefits; Employee vacation/sick time used; Council and employee work e-mail address; employee length of service; and Birthdates -Ongoing cases/legislation regarding birthdates (some ability for exemption). City of Spokane Valley - Office of the City Attorney i6 ies and Attorh7�Fees City cannot require requestor to complete an administrative appeal process before filing lawsuit. RCW 42.56.550 (4) provides that it "shall be within the discretion of the court to award such person an amount not to exceed one hundred dollars for each day that he or she was denied the right to inspect or copy said public record." how much of a fine to assess is based on two steps: (1) count the number of days the party was denied access to the records; and (2) determine the appropriate per day penalty, up to sioo per day depending on the nature of the denial. The prevailing party is entitled to "reasonable attorney fees" and costs of suit. City of Spokane Valley - Office of the City Attorney i7 Penalty per document or per request? Until 2016, the rule was that the daily penalty applied to the request, not per document. Yousoufian v. Sims, i5z Wn.zd 451 (2004). State Supreme Court has ruled that it is within the trial court's discretion to assess a daily penalty for each page of each document wrongfully withheld, depending on the circumstances (i.e. how egregious the violation was). Wade's Eastside Gun Shop v. Department of Labor & Industries City of Spokane Valley - Office of the City Attorney i8 Detemi=i=ntng I'Towrnuchpenalty Factors used by Courts to determine amount of penalty Yousoufian v. Sims (V), 168 Wn.2d. 444 (2010) 7 mitigating factors «««< Examples: good faith, honest, timely, and strict compliance with all the procedural requirements and exceptions; proper training; reasonableness of reason for noncompliance; tracking systems Size of agency is a valid consideration 8 aggravating factors Examples: lack of strict compliance; lack of proper training; negligent/ reckless/bad faith/intentional noncompliance with the PRA; potential for public harm; deterrent effect City of Spokane Valley - Office of the City Attorney 19 Agency "best practices" 1. Entity management attitude; 2. Training; 3. Prioritizing requests; 4. Tracking requests; 5. Effective monitoring; 6. Central point of contact in the agency; 7. Visible signage; 8. Transparency and communication; 9. User-friendly website; io. Good records management and information technology; ii. Appropriate copying charges; 12. Using the installment method for large requests; 13. Communicate agency appeal process for record denials; and 14. Documenting the request process. City of Spokane Valley - Office of the City Attorney 20 sporting/log requirements • Logs of public record requests and responses RCW 40.14. o26 ID of requestor, date request was received, text of original request, description of the records produced, description of records redacted or withheld and reasons, and date request was closed Annual reports to JLARC sioo,000 threshold 15 different metrics City of Spokane Valley - Office of the City Attorney 21 ''''''''.Von,94,4.(Wv,wwwwwx,y1H,Vwwwwwx,y1Wm!www,M,V.4w1Wwwwx,M,,t4w.wwW,,,t.tVwx,4w.v.ww!mt.,,,v;\ • Questions on the PRA? City of Spokane Valley - Office of the City Attorney 22 The Open Public Meetings Act City of Spokane Valley - Office of the City Attorney 23 The Open Public Meetings Act (OPMA) Washington State law enacted in 1971. Codified under chapter 42.3o RCW. Applies to all city and town councils, and many subordinate city and town boards and committees. Applies to planning commissions, lodging tax advisory committees. City of Spokane Valley - Office of the City Attorney 24 Purpose of OPMA Governments "exist to aid in the conduct of the people's business." RCW 42.3o.oio. "The people of this state do not yield their sovereignty to the agencies which serve them.' I "The people, in delegating authority, do not give their public servants the riht to decide what is good for the people to know and what is not good for them to know. Id. "The people insist on remaining informed so that they may retain control over the instruments they have created.' Id. Goal is transparency and public trust. City of Spokane Valley - Office of the City Attorney 25 Wr reWWWtnwiWWiWre rq'��twtro OPMA requirements zMf 9�'4W YhW WWSW tU Wi�'4W YhW WWSW tU tWWYWWSW tU rWi&tW tWWYWWSW tU rfl YWWtWWYWWSW tU rfl YWWtWWYWWSWW;WYV'tW tWWY{WSWW;WiV'tW tWWY{WSWW; W'YV'tW tWWY{WSWW kV 5yth w mo .m,"" OPMA requires that: All meetings of the governing body shall be open to the public. All actions taken by such bodies shall be done at meetings that are open to the public. City of Spokane Valley - Office of the City Attorney 26 What is a "meeting"? There must be a "meeting" in order to trigger the requirements of the OPMA. • "Meeting" means meetings at which action is taken; • "Action" means the transaction of the official business of a public agency by a governing body including but not limited to receipt of public testimony, deliberations, discussions, considerations, reviews, evaluations, and final actions; • Physical presence is not required (e.g., email, phone call, texting) . Majority (quorum) implicates "meeting" rules. City of Spokane Valley - Office of the City Attorney 27 What is a "meeting"? cont. Courts have found that "serial meetings" are considered "meetings" under the OPMA. What is a serial meeting? • Example: One Councilmember speaks with two other Councilmembers about particular City business. Unbeknownst to the original Councilmember, a fourth Councilmember also speaks to the two other Councilmembers about the same City business. So now all four Councilmembers, which constitutes a quorum, have discussed the City business and have done so outside of an open public meeting. Best practice: Conduct all discussions in public meetings. City of Spokane Valley - Office of the City Attorney 28 What is a "meeting"? (cont.) Email and other electronic communications (e.g. texts or social media) may constitute a meeting which violates the OPMA if it goes back and forth. Solely receiving information is not a violation. Responding to email could be a violation depending on the circumstances. It is not necessary that a governing body take "final action" (a vote) for a meeting to be subject to the OPMA. Discussion regarding City matters is "action." • Requires a public meeting if a quorum of members are present for the discussion. City of Spokane Valley - Office of the City Attorney 29 mum i�not a mewing What is not a meeting: If City matters are not discussed, then the gathering is not a "meeting" subject to OPMA (even if a quorum is present). Examples: Social gatherings if City business is not discussed; Gatherings before or after official action (such as the time prior to Council meetings) so long as City business is not discussed; Meetings of other government agencies (BoCC, chamber of commerce), so long as the Council/Commission members do not discuss City business amongst themselves. Perception still important. City of Spokane Valley - Office of the City Attorney 30 Procedural Requirements for Meetings Outlined in detail in the Governance Manual. • Regular meetings are every Tuesday beginning at 6:oo pm. All other meetings are "special" meetings. Some general requirements: • Notice (depends on the regular vs. special meetings); • Open to public unless an executive or closed session; • Votes cannot be by secret ballot; Member of public cannot be forced to give their name or other information as condition of attendance (can condition a person's ability to speak at the meeting on providing information) . City of Spokane Valley - Office of the City Attorney 31 COVID-19 Pandemic Open to public Pursuant to Governor's proclamations in response to COVID-ig pandemic, number of waivers and suspensions of "in -person" requirements. Currently, no in -person meetings (no physical location required), but meeting must still be open to public City provides remote meetings, with opportunity for public to watch and provide comments Phone/video attendance through Zoom Information available on City's agenda website Legislature approved resolution extending emergency orders until COVID-ig state of emergency is no longer in place. City of Spokane Valley - Office of the City Attorney 32 OPMA exceptions and exemptions No City business = OPMA not implicated. • If no official business of City is transacted, OPMA does not apply. • Public perception is a separate consideration from what is legal. Active preparation for litigation. Executive sessions: 11+ specific circumstances, defined by statute Closed session (OPMA simply does not apply) RCW 42.3o.i4o (quasi-judicial matters and collective bargaining issues) City of Spokane Valley - Office of the City Attorney 33 u ive sessions Four common examples: • Interviewing candidates/qualifications for appointed positions (City Manager); • Discussing applicant qualifications for open Council position; • Considering the job performance of an employee; • Considering the acquisition of real property where the discussion, if public, could increase the price; • Discussions with legal counsel about litigation -related matters. No final decisions allowed in executive sessions City of Spokane Valley - Office of the City Attorney 34 OPMA penalties Effect of penalty • The penalty for a violation of the act is direct: any action taken in violation of the OPMA is null and void; "Any person" may bring the action in superior court. Individual liability. • $50o penalty for first violation if they attend with knowledge that the meeting is in violation of the Act, and si,000 for subsequent violations. City or City Council liability. • Liable for all costs, including reasonable attorney fees. City of Spokane Valley - Office of the City Attorney 35 o V tU tyJ� tw YttwSW w'SW tU tW. tw YttwSW w'SW tU tW. tw Yn�hgYkWsw tUYyt" tw Yn�h YHWSW tNYyJi lW tw'�Sty'Wsw tUYwl lW4V/ YHWsW tUYn I V tw'�Sty'Wsw tUYn l Vtw �b YHWsk'Vi 'i 1W tw �b YnWsk' 4,4 tw �b YnWsk'4,4 i 1W tw �b YnWSW U9 �+"SS� �tiY lM Questions on OPMA? City of Spokane Valley - Office of the City Attorney 36 DRAFT ADVANCE AGENDA as of February 4, 2021; 10:50 a.m. Please note this is a work in progress; items are tentative To: Council & Staff From: City Clerk, by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Feb 16, 2021, Study Session, 6:00 p.m. ACTION ITEMS: 1. 2nd Reading Ord 21-003 Amending SVMC 8.25, Solicitation from Vehicle Occupants NON -ACTION ITEMS: 2. Flashing Beacons and School Signage — Bill Helbig 3. Abandoned Vehicles / Parking in the ROW — Caitlin Prunty, Bill Helbig 4. Advance Agenda — Mayor Wick Feb 23, 2021, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Live 9-1-1 — Chief Ellis 3. Advance Agenda — Mayor Wick 4. Info Only: Department Monthly Reports Mar 2, 2021, Study Session, 6:00 p.m. 1. Potential and Pending Projects — Chelsie Taylor 2. Advance Agenda — Mayor Wick Mar 9, 2021, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Accomplishments Report — Mark Calhoun 3. Advance Agenda — Mayor Wick Mar 16, 2021, Study Session, 6:00 p.m. [due Tue Feb 9] — CDriskell (10 mins) (10 minutes) (30 minutes) (5 minutes) [*estimated meeting: 55 mins] [due Tue Feb 16] (5 minutes) (10 minutes) (5 minutes) [*estimated meeting: 10 mins] [due Tue Feb 23] (15 minutes) (5 minutes) [*estimated meeting: 5 mins] [due Tue Mar 2] (5 minutes) (90 minutes (5 minutes) [*estimated meeting: 100 mins] [due Tue Mar 9] 1. Advance Agenda — Mayor Wick (5 minutes) Mar 23, 2021, Formal Meeting, 6:00 p.m. [due Tue Mar 16] 1. Consent Agenda (claims, payroll, minutes) (5 minutes) 2. Motion Consideration: Mayoral Appointment to Streets Sustainability Committee — Mayor Wick (5 min)3. 3. Motion Consideration: Streets Sustainability Committee Membership — Bill Helbig, Adam Jackson (20 min) 4. Admin Report: Potential Grant Opp — SRTC Preservation Call for Projects — Adam Jackson (10 minutes) 5. Advance Agenda — Mayor Wick (5 minutes) 6. Info Only: Department Monthly Reports [*estimated meeting: 45 mins] Mar 30, 2021, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick [due Tue Mar 23] (5 minutes) April 6, Study Session, 6:00 p.m. [due Tue Mar 30] 1. Advance Agenda — Mayor Wick (5 minutes) 2. Motion Consideration: Potential Grant Opp — SRTC Preservation Call for Projects — A. Jackson (10 min) [*estimated meeting: 15 mins] Draft Advance Agenda 2/4/2021 2:41:26 PM Page 1 of 2 April 13, 2021, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Wick April 20, Studv Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick April 27, 2021, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Wick 3. Info Only: Department Monthly Reports Mav 4, Studv Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick May 11, 2021, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Wick May 18, Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Wick Mav 25, 2021, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Advance Agenda — Mayor Wick 3. Info Only: Department Monthly Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Arts Council Sculpture Presentations Artwork & Metal Boxes Core Beliefs Resolution Health District Stats Mirabeau Park Forestry Mgmt. Park Lighting PFD Presentation SREC Report/Update SRTC Interlocal Agreement St. Illumination (owners, cost, location) St. O&M Pavement Preservation Vehicle Wgt Infrastructure Impact Water Districts & Green Space Way Finding Signs [due Tue Apr 6] (5 minutes) (5 minutes) [*estimated meeting: 10 mins] [due Tue Apr 13] (5 minutes) [*estimated meeting: 5 mins] [due Tue Apr 20] (5 minutes) (5 minutes) [*estimated meeting: 10 mins] [due Tue Apr 27] (5 minutes) [*estimated meeting: 5 mins] [due Tue May 4] (5 minutes) (5 minutes) [*estimated meeting: 10 mins] [due Tue May 11] (5 minutes) [*estimated meeting: 5 mins] [due Tue May 18] (5 minutes) (5 minutes) [*estimated meeting: 10 mins] Sp kane Valley Memorandum FINANCE DEPARTMENT Chelsie Taylor, Finance Director 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509) 720-5000 • Fax: (509) 720-5075 • www.spokanevalley.org To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: February 2, 2021 Re: Finance Department Activity Report — December 2020 Following is information pertaining to Finance Department activities through the end of December 2020 and included herein is an updated 2020 Budget to Actual Comparison of Revenues and Expenditures through the end of December. 2020 Year-end Process Although December has come and gone we anticipate we will receive a significant number of invoices in January and February from vendors who delivered goods and services during the latter part of 2020. Consequently, the expenditure figures reported herein will likely change materially in subsequent updates. By the same token, the revenues figures reported at this point will also change materially as we await State distributions of shared revenues in January and February that date back to 2020. With that said, we are in the preliminary phases of closing the 2020 books and hope to have this process complete by the end of March. Following the closing of the books, we will begin the process of preparing our annual financial report which will be finished by the end of May. We hope to have the State Auditor's Office on site by early June to begin the audit of 2020. 2021 Budget Development The 2021 Budget development process began in the Finance Department in early March, and on April 7th we sent detailed budget requests to all departments to complete by mid -May. By the time the budget is scheduled to be adopted on December 8th, the Council will have had an opportunity to discuss the budget on eight occasions including three public hearings. • August 4 Council budget workshop • September 8 • September 22 • October 13 • October 27 • November 24 • November 24 • December 8 Admin report on 2021 revenues and expenditures Public hearing #1 on the 2021 revenues and expenditures City Manager's presentation of preliminary 2021 Budget Public hearing #2 on 2021 Budget First reading on proposed ordinance adopting the 2021 Budget Public hearing #3 on the 2021 Budget Second reading on proposed ordinance adopting the 2021 Budget Lodging Tax The schedule leading to awarding funds is as follows: • August 28 Letters mailed to agencies that have historically received funding, media release to City website and notice to newspapers • October 2 Grant applications due at City Hall P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 12 31 - 2020 12 PRELIMINARY No 1.docx Page 1 • October 9 Grant applicant presentations to lodging tax advisory committee • November 24 Admin report to Council on results of lodging tax advisory committee meeting • December 8 City Council motion consideration: Award lodging tax for 2021 Fee Resolution As a part of preparing the annual budget, City Departments are asked to review the Master Fee Schedule that is currently in place and determine whether changes in fees charged and/or language used in the governing resolution should be altered. This leads to an annual update to the fee resolution that sets fees for the following year. The calendar leading to the adoption of the resolution setting 2021 fees is as follows: • December 8 Admin report on proposed changes to the fee resolution. • December 15 Council adoption of the fee resolution Budget to Actual Comparison Report A report reflecting 2020 Budget to Actual Revenues and Expenditures for those funds for which a 2020 Budget was adopted is located on pages 6 through 18. Because we attempt to provide this information in a timely manner, this report is prepared from records that are not formally closed by the Finance Department at month end or reconciled to bank records. As indicated earlier in this report, we anticipate updates to revenues and expenditures in all funds prior to the time the 2020 books are finally closed. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2019 Annual Financial Report. • Columns of information include: o The 2020 Budget as adopted o December 2020 activity o Cumulative 2020 activity through December 2020 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed A few points related to the General Fund #001 (page 6): Recurring revenues collections are currently at 101.88% of the amount budgeted with 100.00% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2020 are $11,578,362 or 93.13% of the amount budgeted. In January we will receive one final payment related to 2020 collections. • Sales tax collections represent only eleven months of collections thus far because taxes collected in December are not remitted to the City by the State until the latter part of January. Collections are currently at $23,059,666 or 105.86% of the amount budgeted. • Gambling taxes are at $207,286 or 70.51% of the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31s1 P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 12 31 - 2020 12 PRELIMINARY No 1.docx Page 2 • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. So far in 2020 we have received $949,096 or 77.79% of the amount budgeted. Fourth quarter franchise fees will be received in January, and I anticipate actual revenues will approximate the budget estimate at that point. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. Through December we've received remittances totaling $2,018,075 or 119.54% of the amount budgeted. We will receive an additional payment related to the fourth quarter of 2020 in January. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. Through December we've received remittances through the month of November with receipts of $678,709 or 62.98% of the amount budgeted. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at $3,337,478 or 156.70% of the amount budgeted. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in -season), and CenterPlace. Currently, revenues total $159,488 or 133.46% of the amount budgeted. We're seeing a significant decrease in 2020 revenues due to not being able to operate the City's normal recreation and aquatics activities with the COVID-19 pandemic. The 2020 budget was amended to reflect the decrease. Recurring expenditures are currently at $40,271,606 or 93.88% of the amount budgeted with 100.00% of the year elapsed. Once all invoices related to 2020 activity are received and booked, we anticipate a higher percentage of the budget will be consumed. Investments (page 19) Investments at December 31 total $77,074,125 and are composed of $71,995,467 in the Washington State Local Government Investment Pool and $5,078,658 in bank CDs. Total Sales Tax Receipts (page 20) Total sales tax receipts reflect State remittances through December and total $25,999,623 including general, criminal justice, and public safety taxes. This figure is $901,041 or 3.59% greater than the same eleven -month period in 2020. Economic Indicators (pages 21 — 23) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 21) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 22) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 23) provide us with a sense of real estate sales. Page 21 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2011. • Compared with calendar year 2019, 2020 collections have increased by $874,799 or 3.94%. • Tax receipts reached an all-time high in 2019 at $24,204,762, besting the previous record year of 2018 when $22,642,856 was collected. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 12 31 - 2020 12 PRELIMINARY No 1.docx Page 3 Page 22 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2011. • Compared with calendar year 2019, 2020 collections have decreased by $285,506 or 40.66%. • Collections reached an all-time high in 2019 of $743,851, exceeding the previous high set in 2018 of $646,976. • The decrease from prior year reflects the effects of COVID-19 on the economy. Page 23 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2011. • Compared with calendar year 2019, 2020 collections have increased by $80,617 or 2.60%. • Collections reached an all-time high in 2018 of $3,800,432, and subsequently decreased to $3,333,549 in 2019. Debt Capacity and Bonds Outstandinq (page 24) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2020 is $10,200,357,539. Following the December 1, 2020 debt service payments, the City has $11,120,000 of nonvoted G.O. bonds outstanding which represents 7.27% of our nonvoted bond capacity, and 1.45% of our total debt capacity for all types of bonds. Of this amount: o $4,100,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1 % sales tax that is collected by the Spokane Public Facilities District. o $450,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,570,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. Street Fund Revenue Sources (pages 25 and 26) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 25 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2011. o Compared with calendar year 2019, 2020 collections have decreased by $245,058 or 13.10%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,858,000 to $2,027,000 in the years 2011 through 2019. o The decrease from prior year reflects the effects of COVID-19 on the economy. • Page 26 provides a 10-year history of Telephone Utility Tax collections with monthly detail beginning January 2011. o Compared with 2019, 2020 collections have decreased by $214,053 or 14.89%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a "clean cutoff' in terms of when a vendor pays the tax. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 12 31 - 2020 12 PRELIMINARY No 1.docx Page 4 o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2020 Budget is set at $1,521,000. We will watch actual receipts closely as the year progresses. o The City has hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit will assess whether providers are accurately remitting all taxes owed to the City, and the consultant will be paid on a contingent basis out of revenues recovered from the telephone providers. Four audits have been completed, and the City has received payments totaling $555,774 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $138,944 or 25% of the amount recovered. o The decrease from prior year reflects the effects of COVID-19 on the economy. P:IFinancelFinance Activity Reports\Council Monthly Reports1202012020 12 31 - 2020 12 PRELIMINARY No 1.docx Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 #001 - GENERAL FUND RECURRING ACTIVITY Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Property Tax 12,432,400 849,955 11,578,362 (854,038) 93.13% Sales Tax 21,784,000 2,317,685 23,059,666 1,275,666 105.86% Sales Tax - Public Safety 1,034,000 102,884 1,064,362 30,362 102.94% Sales Tax - Criminal Justice 1,826,000 181,613 1,875,595 49,595 102.72% Gambling Tax and Leasehold Excise Tax 294,000 1,322 207,286 (86,714) 70.51 % Franchise Fees/Business Registration 1,220,000 11,216 949,096 (270,904) 77.79% State Shared Revenues 1,688,200 277,556 2,018,075 329,875 119.54% Fines, Forfeitures and Penalties 1,077,700 43,922 678,709 (398,991) 62.98% Community and Public Works 2,129,800 189,214 3,337,478 1,207,678 156.70% Recreation Program Revenues 119,500 12,660 159,488 39,988 133.46% Miscellaneous Department Revenue 21,000 83 21,115 115 100.55% Miscellaneous& Investment Interest 791,700 15,303 336,508 (455,192) 42.50% Transfers in - #105 (h/m tax-CP advertising) 30,000 0 0 (30,000) 0.00% Total Recurring Revenues 44,448,300 4,003,412 45,285,741 837,441 101.88% Expenditures City Council 622,187 41,400 516,571 105,616 83.03% City Manager 1,031,182 74,459 882,029 149,153 85.54% City Attorney 707,942 53,416 631,807 76,135 89.25% Public Safety 26,873,703 2,204,595 26,315,752 557,951 97.92% Deputy City Manager 277,187 19,728 269,004 8,183 97.05% Finance / IT 1,478,523 121,431 1,321,253 157,270 89.36% Human Resources 313,316 24,820 299,859 13,457 95.71% City Hall Operations and Maintenance 296,270 43,249 308,916 (12,646) 104.27% Community & Public Works - Engineering 1,955,081 185,385 1,589,539 365,542 81.30% Community & Public Works - Econ Dev 1,119,829 86,847 918,998 200,831 82.07% Community & Public Works - Bldg & Plan 2,420,414 202,730 2,214,526 205,888 91.49% Parks & Rec - Administration 337,227 28,282 321,936 15,291 95.47% Parks & Rec - Maintenance 917,500 73,515 845,674 71,826 92.17% Parks & Rec - Recreation 242,921 11,400 170,475 72,446 70.18% Parks & Rec - Aquatics 132,853 7,719 101,847 31,006 76.66% Parks & Rec - Senior Center 43,447 2,410 28,671 14,776 65.99% Parks & Rec - CenterPlace 817,359 69,046 694,352 123,007 84.95% General Government 1,321,111 102,130 850,326 470,785 64.36% Transfers out - #204 ('16 L TGO bond debt service) 401,450 33,454 401,450 0 100.00% Transfers out - #309 (park capital projects) 160,000 13,333 160,000 0 100.00% Transfers out - #311 (Pavement Preservation) 982,023 81,835 982,023 0 100.00% Transfers out - #501 (CenterPlace kitchen reserve) 36,600 3,050 36,600 0 100.00% Transfers out - #502 (insurance premium) 410,000 34,167 410,000 0 100.00% Total Recurring Expenditures 42,898,125 3,518,400 40,271,606 2,626,519 93.88% Recurring Revenues Over (Under) Recurring Expenditures 1,550,175 485,012 5,014,134 3,463,959 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 #001 - GENERAL FUND - continued NONRECURRING ACTIVITY Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Potential Settlement Proceeds 500,000 0 0 (500,000) 0.00% Grant Proceeds 198,000 0 22,519 (175,481) 11.37% CARES Act Grant 4,352,400 4,294,803 4,352,400 0 100.00% Total Nonrecurring Revenues 5,050,400 4,294,803 4,374,919 (675,481) 86.63% Expenditures City Manager (office furniture for Housing Sery emp) 5,000 0 0 5,000 0.00% Public Safety (carpet & workstation replacement) 15,000 0 0 15,000 0.00% Public Safety (full facility generator) 58,310 0 86,109 (27,799) 147.67% Public Safety (SV Police Athletic League Grant) 0 0 1,263 (1,263) 0.00% Public Safety (replace HVAC units at Precinct) 60,000 0 0 60,000 0.00% City Hall Chambers (east wall repairs) 500,000 52,775 324,693 175,307 64.94% Building(equipmentfornewcodeenfofficer) 13,700 0 11,579 2,121 84.52% Community & Public Works (Appleway Trail ED Sti 25,000 0 25,000 0 100.00% Community & Public Works (Housing Action Plan) 100,000 21,686 51,153 48,847 51.15% Community & Public Works (2020 SMP Periodic R 3,000 1,826 14,169 (11,169) 472.29% Parks & Rec (CenterPlace carpeting) 9,500 0 9,500 0 100.00% General Government (City Hall generator) 44,993 0 13,590 31,403 30.21% General Government - IT capital replacements 190,000 16,335 101,389 88,611 53.36% General Government (Covid-19 Related Costs) 4,352,400 59,543 4,236,560 115,840 97.34% Transfers out - #101 (Street Fund operations) 350,200 0 0 350,200 0.00% Transfers out - #122 (replenish reserve) 500,000 0 0 500,000 0.00% Transfers out - #309 (Browns Park 2019 Imp) 121,298 0 0 121,298 0.00% Transfers out - #309 (CenterPlace West Lawn) 1,901,581 0 0 1,901,581 0.00% Transfers out - #309 (CenterPlace roof repairs) 810,000 0 0 810,000 0.00% Transfers out - #309 (Browns Park 2020 Imp) 75,000 0 0 75,000 0.00% Transfers out - #501 (new code enf vehicle) 30,000 0 0 30,000 0.00% Total Nonrecurring Expenditures 9,164,982 152,165 4,875,005 4,289,977 53.19% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (4,114,582) 4,142,637 (500,086) 3,614,496 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (2,564,407) 4,627,649 4,514,049 7,078,456 Beginning fund balance 37,427,218 37,427,218 Ending fund balance 34,862,811 41,941,266 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 SPECIAL REVENUE FUNDS #101 - STREET FUND RECURRING ACTIVITY Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Telephone Utility Tax 1,521,000 85,697 1,223,873 (297,127) 80.47% Motor Vehicle Fuel (Gas) Tax 1,715,000 175,242 1,619,082 (95,918) 94.41 % Multimodal Transportation 113,000 32,960 131,847 18,847 116.68% Right -of -Way Maintenance Fee 70,000 0 12,197 (57,803) 17.42% Investment Interest 17,000 34 800 (16,200) 4.70% Miscellaneous Revenue 10,000 808 2,268 (7,732) 22.68% Total Recurring Revenues 3,446,000 294,741 2,990,067 (455,933) 86.77% Expenditures Wages / Benefits / Payroll Taxes 1,059,613 106,382 946,200 113,413 89.30% Supplies 146,050 11,279 127,301 18,749 87.16% Services & Charges 2,426,467 274,908 2,058,498 367,969 84.84% Snow Operations 543,776 139,514 769,042 (225,266) 141.43% Intergovernmental Payments 922,000 41,328 721,333 200,667 78.24% Transfers out - #501 (non -plow vehicle rental) 14,500 1,208 14,500 0 100.00% Transfers out - #501 (plow replace) 48,500 4,042 48,500 0 100.00% Total Recurring Expenditures 5,160,906 578,661 4,685,374 475,532 90.79% Recurring Revenues Over (Under) Recurring Expenditures (1,714,906) (283,920) (1,695,307) 19,599 NONRECURRING ACTIVITY Revenues Insurance Proceeds (traffic signal cabinet) 0 4,486 4,887 4,887 0.00% Utilities Tax Recovery 0 69,396 69,396 69,396 0.00% Utilities Tax Interest & Penalties 0 48,286 48,286 48,286 0.00% Transfers in - #001 350,200 0 0 (350,200) 0.00% Transfers in - #312 1,364,706 113,726 1,364,706 0 100.00% Total Nonrecurring Revenues 1,714,906 235,894 1,487,275 (227,631) 86.73% Expenditures Emergency Traffic Control Repairs 0 4,041 15,647 (15,647) 0.00% Total Nonrecurring Expenditures 0 4,041 15,647 (15,647) 0.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures 1,714,906 231,853 1,471,627 (243,279) Excess (Deficit) of Total Revenues Over (Under) Total Expenditures 0 (52,067) (223,680) (223,680) Beginning fund balance 556,265 556,265 Ending fund balance 556,265 332,585 #103 - PATHS & TRAILS Revenues Motor Vehicle Fuel (Gas) Tax Investment Interest 8,600 739 6,829 (1,771) 79.41% 400 2 69 (331) 17.15% Total revenues 9,000 741 6,897 (2,103) 76.64% Expenditures Capital Outlay 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 9,000 741 6,897 (2,103) Beginning fund balance 14,115 14,115 Ending fund balance 23,115 21,013 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget #104 - TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 213,000 25,770 266,485 53,485 125.11% Investment Interest 24,000 322 11,629 (12,371) 48.46% Transfers in - #105 0 0 0 0 0.00% Total revenues Expenditures Capital Expenditures Total expenditures 237,000 26,092 278,114 41,114 117.35% 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 237,000 26,092 278,114 41,114 Beginning fund balance 2,690,945 2,690,945 Ending fund balance 2,927,945 2,969,058 #105 - HOTEL / MOTEL TAX FUND Revenues Hotel/Motel Tax Investment Interest 346,000 39,694 416,671 70,671 120.43% 6,000 92 2,625 (3,375) 43.75% Total revenues 352,000 39,786 419,296 67,296 119.12% Expenditures Transfers out - #001 30,000 0 0 30,000 0.00% Tourism Promotion 319,000 40,666 115,532 203,468 36.22% Total expenditures 349,000 40,666 115,532 233,468 33.10% Revenues over (under) expenditures 3,000 (880) 303,764 (166,172) Beginning fund balance 518,240 518,240 Ending fund balance 521,240 822,004 #106 - SOLID WASTE Revenues Solid Waste Administrative Fees 225,000 13,150 603,629 (378,629) 268.28% Solid Waste Road Wear Fee 1,500,000 153,696 997,354 502,646 66.49% Investment Interest 12,000 226 7,608 4,392 63.40% Total revenues 1,737,000 167,073 1,608,591 128,409 92.61 % Expenditures Transfers out - #311 1,513,532 0 0 1,513,532 0.00% Education & Contract Administration 237,000 4,053 65,415 171,585 27.60% Total expenditures 1,750,532 4,053 65,415 1,685,117 3.74% Revenues over (under) expenditures (13,532) 163,020 1,543,176 (1,556,708) Beginning fund balance 540,182 540,182 Ending fund balance 526,650 2,083,358 #107 - PEG FUND Revenues Comcast PEG Contribution Investment Interest 79,000 0 57,765 21,235 73.12% 0 18 581 (581) 0.00% Total revenues 79,000 18 58,346 20,654 73.86% Expenditures PEG Reimbursement - CMTV 39,500 0 22,288 17,212 56.43% Capital Outlay 45,500 0 1,331 44,169 2.93% Total expenditures 85,000 0 23,619 Revenues over (under) expenditures (6,000) 18 34,727 Beginning fund balance 128,255 128,255 Ending fund balance 122,255 162,982 61,381 27.79% (40,727) Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 SPECIAL REVENUE FUNDS - continued Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget #108 - AFFORDABLE & SUPPORTIVE HOUSING TAX FUND Revenues Affordable & Supportive Housing Tax 144,750 20,064 133,209 11,541 92.03% Investment Interest 0 14 70 (70) 0.00% Total revenues 144,750 20,079 133,280 11,470 92.08% Expenditures Affordable & Supportive Housing Program 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over (under) expenditures 144,750 20,079 133,280 11,470 Beginning fund balance 0 0 Ending fund balance 144,750 133,280 #120 - CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 - SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest Transfers in 0 0 0 0 0 0.00% 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations Total expenditures 0 0 0 0 0.00% 0 0 0 0 0.00% Revenues over (under) expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122 - WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,400 3 1,145 (4,255) 21.20% Transfers in - #001 500,000 0 0 (500,000) 0.00% Grant Proceeds - Windstorm Cleanup 0 0 0 0 0.00% Subtotal revenues Expenditures Snow removal expenses Transfers out - #101 505,400 3 1,145 (504,255) 0.23% 500,000 0 0 500,000 0.00% 0 0 0 0 0.00% Total expenditures 500,000 0 0 500,000 Revenues over (under) expenditures 5,400 3 1,145 (1,004,255) Beginning fund balance 23,336 23,336 Ending fund balance 28,736 24,480 0.00% Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 DEBT SERVICE FUNDS Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget #204 - DEBT SERVICE FUND Revenues Spokane Public Facilities District 459,500 0 459,500 0 100.00% Transfers in - #001 401,450 33,454 401,450 0 100.00% Transfers in - #301 80,375 6,698 80,375 0 100.00% Transfers in - #302 80,375 6,698 80,375 0 100.00% Total revenues 1,021,700 46,850 1,021,700 0 100.00% Expenditures Debt Service Payments - CenterPlace 459,500 0 459,500 0 100.00% Debt Service Payments - Roads 160,750 0 160,750 0 100.00% Debt Service Payments -'16 LTGO Bond 401,450 0 401,450 0 100.00% Total expenditures 1,021,700 0 1,021,700 0 100.00% Revenues over (under) expenditures 0 46,850 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 CAPITAL PROJECTS FUNDS #301 - CAPITAL PROJECTS FUND Revenues REET 1 - Taxes Investment Interest Total revenues Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget 1,000,000 185,224 1,514,527 514,527 151.45% 35,000 418 14,380 (20,620) 41.09% 1,035,000 185,642 1,528,907 493,907 147.72% Expenditures Transfers out - #204 80,375 6,698 80,375 0 100.00% Transfers out - #303 872,605 0 153,559 719,046 17.60% Transfers out - #311 (pavement preservation) 772,639 0 0 772,639 0.00% Transfers out - #314 869,008 0 255,417 613,591 29.39% Total expenditures 2,594,627 6,698 489,351 2,105,276 18.86% Revenues over (under) expenditures (1,559,627) 178,944 1,039,556 (1,611,370) Beginning fund balance 2,798,194 2,798,194 Ending fund balance 1,238,567 3,837,750 #302 - SPECIAL CAPITAL PROJECTS FUND Revenues REET 2 - Taxes Investment Interest 1,000,000 185,224 1,514,527 514,527 151.45% 35,000 625 21,884 (13,116) 62.52% Total revenues 1,035,000 185,849 1,536,410 501,410 148.45% Expenditures Transfers out - #204 80,375 6,698 80,375 0 100.00% Transfers out - #303 518,199 0 100,959 417,240 19.48% Transfers out - #311 (pavement preservation) 772,638 0 0 772,638 0.00% Total expenditures 1,371,212 6,698 181,334 1,189,878 13.22% Revenues over (under) expenditures (336,212) 179,151 1,355,077 (688,468) Beginning fund balance 4,391,870 4,391,870 Ending fund balance 4,055,658 5,746,947 Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget #303 STREET CAPITAL PROJECTS FUND Revenues Developer Contribution 1,311,059 0 471,030 (840,029) 35.93% Grant Proceeds 5,940,505 299,281 2,544,247 (3,396,258) 42.83% Transfers in - #301 872,605 0 153,559 (719,046) 17.60% Transfers in -#302 518,199 0 100,959 (417,240) 19.48% Transfers in - #312 1,781,727 0 71,911 (1,709,816) 4.04% Investment Interest 0 0 0 0 0.00% Total revenues 10,424,095 299,281 3,341,705 (7,082,390) 32.06% Expenditures 205 Sprague/Barker Intersection Improvement 195,499 7,844 120,376 75,123 61.57% 249 Sullivan & Wellesley Intersection 150,000 16,238 100,225 49,775 66.82% 259 North Sullivan ITS Project 921,349 3,241 740,384 180,965 80.36% 267 Mission SW - Bowdish to Union 136,075 1,300 1,434 134,641 1.05% 273 Barker/I-90 Interchange 568,655 0 77,865 490,790 13.69% 275 Barker Rd Widening - River to Euclid 1,978,395 3,337 1,178,351 800,044 59.56% 276 Barker Rd Widening - Euclid to Trent 380,269 0 36,176 344,093 9.51% 285 Indiana Ave Pres - Evergreen to Sullivan 354,060 0 235,135 118,925 66.41 % 291 Adams Sidewalk Infill Project 444,645 0 279,947 164,698 62.96% 292 Mullan Preservation: Broadway -Mission 0 0 4,822 (4,822) 0.00% 293 2018 CSS Citywide Reflective Signal BP 99,000 18,051 101,229 (2,229) 102.25% 294 Citywide Reflective Post Panels 47,775 12,175 55,089 (7,314) 115.31% 295 Garland Avenue Extension 2,492,371 5,000 1,067,612 1,424,759 42.84% 299 Argonne Rd Concrete Pvmt Indiana to Mont 32,000 22,178 78,931 (46,931) 246.66% 300 Pines & Mission Intersection Improvements 516,000 2,786 53,501 462,499 10.37% 301 Park & Mission Intersection Improvements 152,992 2,794 45,780 107,212 29.92% 302 Ella Sidewalk: Broadway to Alki 371,760 0 325,308 46,452 87.50% 303 S. Conklin Road Sidewalk 124,125 0 110,388 13,737 88.93% 310 Sullivan Rd Overcrossing UP RR Deck Rep. 337,625 53 16,241 321,384 4.81% 313 Barker Road/Union Pacific Crossing 121,500 13,855 51,881 69,619 42.70% 318 Wilbur Sidewalk: Boone to Mission 0 6,452 24,023 (24,023) 0.00% 320 Sullivan Preservation: Sprague-8th 0 187 187 (187) 0.00% 321 Argonne Corridor Impry - North of Knox 0 65 1,067 (1,067) 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 10,424,095 115,556 4,705,952 5,718,143 45.14% Revenues over (under) expenditures 0 183,725 (1,364,247) (12,800,534) Beginning fund balance 67,402 67,402 Ending fund balance 67,402 (1,296,845) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget #309 - PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,605,583 0 1,321,920 (283,663) 82.33% Transfers in - #001 3,067,879 13,333 160,000 (2,907,879) 5.22% Transfers in - #312 119,373 0 272,874 153,501 228.59% Investment Interest 0 0 0 0 0.00% Miscellaneous Revenues 0 0 (0) (0) 0.00% Total revenues 4,792,835 13,333 1,754,794 (3,038,041) 36.61 % Expenditures 268 Appleway Trail - Evergreen to Sullivan 1,609,376 16,013 1,433,833 175,543 89.09% 296 Browns Park 2019 Construction Improvements 121,298 0 22,765 98,533 18.77% 304 CenterPlace West Lawn Phase 2 1,901,581 61,380 1,887,746 13,835 99.27% 305 CenterPlace Roof Repair 810,000 142,431 780,699 29,301 96.38% 314 Balfour Park Frontage Improvements 59,850 2,512 22,048 37,802 36.84% 315 Brown's Park 2020 Improvements 62,995 6,861 37,557 25,438 59.62% 316 Balfour Park Improvements - Phase 1 11,000 0 10,947 53 99.51 % Transfers out - #312 (park land acquisition) 200,000 0 0 200,000 0.00% Total expenditures 4,776,100 229,197 4,195,594 580,506 87.85% Revenues over (under) expenditures 16,735 (215,864) (2,440,800) (3,618,547) Beginning fund balance 78,627 78,627 Ending fund balance 95,362 (2,362,173) #310 - CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 17,000 93 3,599 (13,401) 21.17% Total revenues 17,000 93 3,599 (13,401) 21.17% Expenditures Transfers out - #312 16,700 0 0 16,700 0.00% Total expenditures 16,700 0 0 16,700 0.00% Revenues over (under) expenditures 300 93 3,599 Beginning fund balance 855,985 855,985 Ending fund balance 856,285 859,584 (30,101) Note: The fund balance includes $839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of $839,285.10. Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget #311 - PAVEMENT PRESERVATION FUND Revenues Transfers in - #001 982,023 81,835 982,023 0 100.00% Transfers in - #106 1,513,532 0 0 (1,513,532) 0.00% Transfers in - #301 772,639 0 0 (772,639) 0.00% Transfers in - #302 772,638 0 0 (772,638) 0.00% Grant Proceeds 10,588 0 84,251 73,663 795.72% Developer Contribution 0 0 0 0 0.00% Investment Interest 0 338 10,668 10,668 0.00% Total revenues 4,051,420 82,173 1,076,942 (2,974,478) 26.58% Expenditures Pre -Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 4,217,523 0 0 4,217,523 0.00% 248 Sprague Street Pres - Sullivan to Corbin 0 0 (167) 167 0.00% 267 Mission SW - Bowdish to Union 0 10,130 11,563 (11,563) 0.00% 269 Evergreen - Mission Connector to Indiana 0 0 305 (305) 0.00% 284 Argonne Rd. Pres - Valleyway to Broadway 0 0 40 (40) 0.00% 285 Indiana Ave Pres - Evergreen to Sullivan 0 28,275 1,573,860 (1,573,860) 0.00% 286 Broadway Preservation: Havana to Fancher 0 1,883 1,961 (1,961) 0.00% 287 University Pres - Dishman Mica to 16th 0 0 7,500 (7,500) 0.00% 290 2019 Local Access Streets (Midilome) 0 0 7,500 (7,500) 0.00% 292 Mullen Preservation: Broadway -Mission 0 0 5,086 (5,086) 0.00% 297 2019 SCWD#3 Street Preservation 0 0 (3,199) 3,199 0.00% 309 Local Access Streets: Barker Homes 0 631,317 1,132,377 (1,132,377) 0.00% 320 Sullivan Preservation: Sprague-8th 0 8,977 26,889 (26,889) 0.00% 323 Evergreen Road Preservation Project 0 5,228 13,138 (13,138) 0.00% 325 2021 Local Access Streets: South Park Rd 0 324 324 (324) 0.00% Total expenditures 4,267,523 686,134 2,777,178 1,490,345 Revenues over (under) expenditures (216,103) (603,961) (1,700,236) (4,464,824) Beginning fund balance 4,425,201 4,425,201 Ending fund balance 4,209,098 2,724,965 65.08% #312 - CAPITAL RESERVE FUND Revenues Transfers in - #309 200,000 0 0 (200,000) 0.00% Transfers in - #310 16,700 0 0 (16,700) 0.00% Investment Interest 100,000 1,032 57,292 (42,708) 57.29% Total revenues 316,700 1,032 57,292 (259,408) 18.09% Expenditures Transfers out - #101 1,364,706 113,726 1,364,706 0 100.00% Transfers out - #303 1,781,727 0 71,911 1,709,816 4.04% Transfers out - #309 119,373 0 272,874 (153,501) 228.59% Transfers out - #314 142,500 0 255 142,245 0.18% Land Acquisitions 2,091,600 2,091,600 2,095,710 (4,110) 100.20% Total expenditures 5,499,906 2,205,326 3,805,456 1,694,450 69.19% Revenues over (under) expenditures (5,183,206) (2,204,293) (3,748,164) (1,953,857) Beginning fund balance 12,936,816 12,936,816 Ending fund balance 7,753,610 9,188,653 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 CAPITAL PROJECTS FUNDS -continued Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget #314 - RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds Leasehold Excise Tax Investment Interest Transfers in - #301 Transfers in - #312 Miscellaneous Revenues 3,526,378 202,330 3,363,509 (162,869) 95.38% 0 193 546 546 0.00% 0 24 391 391 0.00% 869,008 0 255,417 (613,591) 29.39% 142,500 0 255 (142,245) 0.18% 0 1,307 3,704 3,704 0.00% Total revenues 4,537,886 203,854 3,623,821 (914,065) 79.86% Expenditures 143 Barker Rd/BNSF Grade Separation 3,405,976 109,118 3,052,552 353,424 89.62% 223 Pines Rd Underpass 1,300,000 54,067 1,238,314 61,686 95.25% 311 Sullivan Rd./SR 290 Interchange Project 75,000 9,965 24,359 50,641 32.48% Total expenditures 4,780,976 173,149 4,315,225 Revenues over (under) expenditures (243,090) 30,706 (691,404) Beginning fund balance 1,008,638 1,008,638 Ending fund balance 765,548 317,234 465,751 (1,379,815) 90.26% Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 ENTERPRISE FUNDS #402 - STORMWATER FUND RECURRING ACTIVITY Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget Revenues Stormwater Management Fees 1,900,000 164,107 1,815,722 (84,278) 95.56% Investment Interest 40,000 266 10,014 (29,986) 25.03% Miscellaneous Revenues 0 0 482 482 0.00% Total Recurring Revenues 1,940,000 164,373 1,826,217 (113,783) 94.13% Expenditures Wages / Benefits / Payroll Taxes 519,582 36,436 409,652 109,930 78.84% Supplies 14,750 1,111 48,708 (33,958) 330.23% Services&Charges 1,298,153 207,792 1,122,789 175,364 86.49% Intergovernmental Payments 37,500 0 40,452 (2,952) 107.87% Vehicle Rentals - #501 14,000 1,167 14,000 0 100.00% Total Recurring Expenditures 1,883,985 246,506 1,635,601 248,384 86.82% Recurring Revenues Over (Under) Recurring Expenditures 56,015 (82,133) 190,616 134,601 NONRECURRING ACTIVITY Revenues Grant Proceeds 59,828 0 304 (59,524) 0.51% Total Nonrecurring Revenues 59,828 0 304 (59,524) 0.51% Expenditures Capital - various projects 500,000 0 14,958 485,042 2.99% 285 Indiana Ave Pres - Evergreen to Sullivan 0 2,874 22,192 (22,192) 0.00% 302 Ella Sidewalk: Broadway to Alki 0 0 60,590 (60,590) 0.00% 303 S. Conklin Road Sidewalk 0 0 29,105 (29,105) 0.00% 309 Local Access Streets: Barker Homes 0 95,924 99,643 (99,643) 0.00% Watershed Studies 80,000 108 45,511 34,489 56.89% Stormwater Comprehensive Plan 100,000 0 0 100,000 0.00% Total Nonrecurring Expenditures 680,000 98,906 271,999 408,001 40.00% Nonrecurring Revenues Over (Under) Nonrecurring Expenditures (620,172) (98,906) (271,695) 348,477 Excess (Deficit) of Total Revenues Over (Under) Total Expenditures (564,157) (181,039) (81,079) 483,078 Beginning working capital 2,180,773 2,180,773 Ending working capital 1,616,616 2,099,694 Note: Work performed in the Stormwater Fund for preservation projects is for stormwater improvements that were bid with the pavement preservation work. #403 - AQUIFER PROTECTION AREA Revenues Spokane County 460,000 223,136 426,234 (33,766) 92.66% Grant Proceeds 446,700 0 9,245 (437,455) 2.07% Investment Interest 20,000 250 8,918 (11,082) 44.59% Total revenues Expenditures Capital - various projects Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 926,700 223,386 444,397 (482,303) 47.95% 1,133,571 259,852 491,931 641,640 43.40% 1,133,571 (206,871) 2,118,299 259,852 (36,466) 491,931 (47,535) 2,118,299 1,911,428 2,070,765 641,640 (1,123,943) 43.40% Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Budget to Actual Comparison of Revenues and Expenditures For the Twelve -Month Period Ended December 31, 2020 INTERNAL SERVICE FUNDS Budget Year Elapsed = 2020 100.00% 2020 Budget Actual Actual through Budget December December 31 Remaining % of Budget #501 - ER&R FUND Revenues Interfund vehicle lease - #001 28,000 2,333 28,000 0 100.00% Interfund vehicle lease - #101 14,500 1,208 14,500 0 100.00% Interfund vehicle lease - #101 (plow replace) 48,500 4,042 48,500 0 100.00% Interfund vehicle lease - #402 14,000 1,167 14,000 0 100.00% Transfers in - #001 (CenterPlace kitchen reserve) 36,600 3,050 36,600 0 100.00% Transfers in - #001 (Code Enforcement Vehicle) 30,000 0 0 (30,000) 0.00% Investment Interest 19,000 142 5,952 (13,048) 31.32% Total revenues 190,600 11,941 147,552 (43,048) 77.41% Expenditures Wages / Benefits / Payroll Taxes 0 117 19,666 (19,666) 0.00% Small tools & minor equipment 20,000 0 0 20,000 0.00% Vehicle purchase 30,000 0 27,472 2,528 91.57% Snow plow purchase 235,000 101,266 226,856 8,144 96.53% Loader purchase 35,000 28,000 28,000 7,000 80.00% Total expenditures 320,000 129,383 301,994 18,006 94.37% Revenues over (under) expenditures (129,400) (117,441) (154,443) (61,054) Beginning working capital 1,496,093 1,496,093 Ending working capital 1,366,693 1,341,651 #502 - RISK MANAGEMENT FUND Revenues Investment Interest Transfers in - #001 0 26 226 226 0.00% 410,000 34,167 410,000 0 100.00% Total revenues 410,000 Expenditures Auto & Property Insurance 410,000 Unemployment Claims Total expenditures Revenues over (under) expenditures Beginning working capital Ending working capital 0 34,193 410,226 226 100.06% 0 337,987 72,013 82.44% 0 6,713 (6,713) 0.00% 410,000 0 344,700 65,300 84.07% 0 34,193 65,526 (65,075) 276,004 276,004 276,004 341,530 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds Per Revenue Status Report Difference Total of Expenditures for all Funds Per Expenditure Status Report 88,482,520 88,482,520 10,534,643 10,534,643 73,417,536 73,417,536 99,088,940 8,455,389 74,590,214 99,088,940 8,455,389 74,590,214 Total Capital expenditures (included in total expenditures) 26,140,568 1,579,020 16,913,456 Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Investment Report For the Twelve -Month Period Ended December 31, 2020 Beginning Deposits Withdrawls Interest Ending 001 General Fund 101 Street Fund 103 Trails & Paths 104 Tourism Facilities Hotel/Motel 105 Hotel/Motel 106 Solid Waste Fund 107 PEG Fund 108 Affordable & Supportive Housing 120 CenterPlace Operating Reserve 121 Service Level Stabilization Reserve 122 Winter Weather Reserve 301 Capital Projects 302 Special Capital Projects 303 Street Capital Projects Fund 309 Parks Capital Project 310 Civic Buildings Capital Projects 311 Pavement Preservation 312 Capital Reserve Fund 313 City Hall Construction Fund 314 Railroad Grade Separation Projects 402 Stormwater Management 403 Aquifer Protection Fund 501 Equipment Rental & Replacement 502 Risk Management "Local Government Investment Pool 1/19/2021 LGI P" NW Bank CD #2068 Banner CD #9161 Total Investments $ 68,797,546.53 $ 3,075,557.68 $ 3,188,789.25 0.00 0.00 0.00 9,130.86 3,100.84 0.00 $ 71, 873,104.21 2,000,000.00 5,188,789.25 0.00 0.00 0.00 12,231.70 $ 71,995,466.64 $ 3,078,658.52 $ 2,000,000.00 $ 77,074,125.16 matures: 7/23/2021 12/9/2021 rate: 0.40% 0.40% Balance Earnings Current Period Year to date Budget $ 40,635,800.86 $ 8,307.92 267,635.45 33.94 17, 947.48 2.28 2,535,966.63 321.63 727, 224.81 92.23 1,781,337.94 225.92 139,208.05 17.66 113, 838.28 14.44 0.00 0.00 5, 500, 000.00 0.00 20, 909.47 2.65 3,295,106.28 417.90 4,925,811.55 624.72 0.00 0.00 0.00 0.00 734,197.67 93.11 2,662,451.40 337.67 8,139, 728.43 1,032.33 0.00 0.00 188,903.34 23.96 2,095,074.83 265.71 1, 973, 007.91 250.23 1,115,811.95 141.51 204,162.83 25.89 250,122.62 $ 700,000.00 799.61 17, 000.00 68.59 400.00 11, 629.21 24, 000.00 2,625.29 6,000.00 7,608.15 12, 000.00 581.16 0.00 70.41 0.00 0.00 0.00 0.00 0.00 1,144.80 5,400.00 14, 379.81 35, 000.00 21, 883.58 35, 000.00 0.00 0.00 0.00 0.00 3,598.68 17, 000.00 10,667.54 0.00 57, 292.47 100, 000.00 0.00 0.00 390.74 0.00 10, 013.91 40, 000.00 8,917.98 20, 000.00 5,951.68 19, 000.00 225.72 0.00 $ 77,074,125.16 $ 12,231.70 $ 407,971.95 $ 1,030,800.00 Page 19 P:\Finance\Finance Activity Reports\Council Monthly Reports\2020\2020 12 31 - 2020 12 PRELIMINARY No 1 CITY OF SPOKANE VALLEY, WA Sales Tax Receipts For the Twelve -Month Period Ended December 31, 2020 Month Received 2019 2020 1/19/2021 Difference February 2,530,639.23 2,559,296.59 28,657.36 1.13% March 1,861,849.29 2,015,206.15 153,356.86 8.24% April 1,758,550.64 1,897,614.47 139, 063.83 7.91% May 2,208,350.09 1,847,551.89 (360,798.20) (16.34%) June 2,200,987.91 1,875,335.44 (325,652.47) (14.80%) July 2,333,320.72 2,570,769.98 237,449.26 10.18% August 2,530,196.67 2,677,467.88 147,271.21 5.82% September 2,405,945.26 2,682,700.17 276,754.91 11.50% October 2,504,583.31 2,540,248.50 35,665.19 1.42% November 2,422,514.22 2,731,249.99 308,735.77 12.74% December 2,341,644.57 2,602,181.93 260,537.36 11.13% 25,098,581.91 25,999,622.99 901,041.08 3.59% January 2,284,009.79 27, 382, 591.70 25, 999, 622.99 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9% tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% * 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% * 8.90% Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county -wide and of the total collected, the State distributes 10% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county -wide and of the total collected, the State distributes 60% of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 20 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2020\sales tax collections 2020 CITY OF SPOKANE VALLEY, WA Sales Tax Collections - November For the years 2011 through 2020 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 January 1,460,548 February 990,157 March 1,015,762 April 1,284,180 May 1,187, 737 June 1,248,218 July 1,332,834 August 1,279,500 September 1,294,403 October 1,291,217 November 1,217,933 1,589,887 1,009,389 1,067,733 1,277,621 1,174, 962 1,290,976 1,302,706 1,299,678 1,383,123 1,358,533 1,349,580 1,671,269 1,133, 347 1,148, 486 1,358,834 1,320,449 1,389,802 1,424,243 1,465,563 1,466,148 1,439,321 1,362,021 1,677,887 1,170, 640 1,201,991 1,448,539 1,400,956 1,462,558 1,545,052 1,575,371 1,552,736 1,594,503 1,426,254 1,732,299 1,197, 323 1,235,252 1,462,096 1,373,710 1,693,461 1,718,428 1,684,700 1,563,950 1,618,821 1,487,624 1,863,225 1,316,682 1,378,300 1,640,913 1,566,178 1,641,642 1,776,653 1,746,371 1,816,923 1,822,998 1,652,181 1,992,273 1,369,740 1,389,644 1,737,933 1,564,119 1,751,936 1,935,028 1,877,899 1,946,689 1,898,067 1,768,817 2,078,412 1,536,252 1,564,282 1,926,551 1,762,119 1,871,077 2,053,961 1,980,940 2,019,198 2,005,836 1,925,817 2,240,908 1,648,657 1,549,275 1,955,470 1,946,112 2,067,987 2,232,342 2,121,051 2,223,576 2,134, 985 2,064,504 1/13/2021 2019 to 2020 Difference ok 2,253,852 12,944 0.58% 1,776,898 128,241 7.78% 1,687,355 138,080 8.91% 1,627,596 (327,874) (16.77%) 1,651,937 (294,175) (15.12%) 2,291,842 223,855 10.82% 2,368,495 136,153 6.10% 2,393,597 272,546 12.85% 2,258,489 34,913 1.57% 2,431,920 296,935 13.91% 2,317,685 253,181 12.26% Collected to date 13,602,489 14,104,188 15,179,483 16,056,487 16,767,664 18,222,066 19,232,145 20,724,445 22,184,867 23,059,666 874,799 3.94% December 1,247,920 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 1,856,989 1,918,411 2,019,895 0 Total Collections 14,850,409 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 22,642,856 24,204,762 23,059,666 Budget Estimate 14,210,000 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 22,917,000 21,784,000 Actual over (under) budg 640,409 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 1,760,956 1,287,762 1,275,666 Total actual collections as a % of total budget 104.51% 108.57% 108.77% 102.65% 103.30% 107.61% 106.23% 108.43% 105.62% n/a % change in annual total collected 5.34% 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% 7.37% 6.90% n/a % of budget collected through November 95.72% 99.26% 99.54% 94.51% 95.12% 98.60% 96.88% 99.25% 96.81% 105.86% % of actual total collected through November 91.60% 91.42% 91.51% 92.07% 92.08% 91.63% 91.19% 91.53% 91.65% n/a Chart Reflecting History of Collections through the Month of November 25,000,000 �- 20,000,000 15,000,000 - 10,000,000 5,000,000 1111111111 November IN November ■ October ▪ September ■ August ■ July • June • May • April • March • February • J an ua ry 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Page 21 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2020\105 hotel motel tax 2020 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - November Actual for the years 2011 through 2020 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 January 22,212 February 22,792 March 24,611 April 38,230 May 33,791 June 41,403 July 49,312 August 57,452 September 58,908 October 39,028 November 37,339 21,442 21,549 25,655 52,130 37,478 43,971 52,819 57,229 64,299 43,699 39,301 24,185 25,975 27,739 40,979 40,560 47,850 56,157 63,816 70,794 43,836 42,542 25,425 26,014 29,384 48,246 41,123 52,618 61,514 70,384 76,100 45,604 39,600 27,092 27,111 32,998 50,455 44,283 56,975 61,809 72,697 74,051 49,880 42,376 31,887 27,773 34,330 52,551 50,230 55,060 65,007 73,700 70,305 55,660 46,393 27,210 26,795 31,601 52,242 50,112 60,637 69,337 76,972 80,173 56,631 47,090 28,752 28,878 31,906 57,664 51,777 62,048 71,865 79,368 79,661 61,826 52,868 31,865 32,821 40,076 59,117 53,596 73,721 84,628 91,637 97,531 77,932 59,252 36,203 31,035 37,395 24,959 16,906 28,910 41,836 49,772 59,116 50,844 39,694 1/14/2021 2019 to 2020 Difference 4,338 13.61% (1,786) (5.44%) (2,681) (6.69%) (34,158) (57.78%) (36,690) (68.46%) (44,811) (60.78%) (42,792) (50.56%) (41,865) (45.69%) (38,415) (39.39%) (27,088) (34.76%) (19,558) (33.01%) Total Collections 425,079 459,572 484,434 516,011 539,727 562,896 578,800 606,613 702,176 416,670 (285,506) (40.66%) December 32,523 30,432 34,238 33,256 41,510 33,478 37,180 40,363 41,675 0 Total Collections 457,603 490,004 518,672 549,267 581,237 596,374 615,980 646,976 743,851 416,670 Budget Estimate 480,000 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 346,000 Actual over (under) budg (22,397) 60,004 28,672 19,267 31,237 16,374 35,980 66,976 143,851 70,670 Total actual collections as a % of total budget 95.33% 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% 123.98% n/a % change in annual total collected 2.02% 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14.97% n/a % of budget collected through November 88.56% 106.88% 98.86% 97.36% 98.13% 97.05% 99.79% 104.59% 117.03% 120.42% % of actual total collected through November 92.89% 93.79% 93.40% 93.95% 92.86% 94.39% 93.96% 93.76% 94.40% n/a Chart Reflecting History of Collections through the Month of November 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 1 ■ November 2011 2012 2013 2014 2015 2016 2017 2018 ■ 2019 2020 November • October September • August ■ July ■ June • May ■ April • March • February • January Page 22 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2020\301 and 302 REET for 2020 CITY OF SPOKANE VALLEY, WA 1st and 2nd 1/4% REET Collections through November Actual for the years 2011 through 2020 1 2011 2012 I 2013 2014 2015 2016 2017 2018 2019 2020 January 64,128 February 36,443 March 95,880 April 79,681 May 124,692 June 81,579 July 79,629 August 129,472 September 68,020 October 61,396 November 74,753 46,359 56,115 71,730 86,537 111,627 124,976 101,049 106,517 63,517 238,095 104,886 56,898 155,226 72,172 90,377 116,165 139,112 128,921 117,150 174,070 117,806 78,324 61,192 67,049 81,724 105,448 198,870 106,676 208,199 172,536 152,323 123,505 172,227 96,141 103,508 165,868 236,521 165,748 347,421 217,375 202,525 179,849 128,833 129,870 104,446 83,583 220,637 205,654 192,806 284,897 248,899 231,200 178,046 253,038 186,434 153,661 124,514 282,724 169,060 202,734 248,768 449,654 472,420 187,348 207,895 229,800 239,437 146,892 310,562 218,842 646,397 277,424 302,941 261,626 259,492 584,792 263,115 120,809 199,209 193,913 347,528 263,171 465,044 327,636 300,312 335,824 225,216 319,161 212,512 242,927 203,774 197,928 258,784 329,801 234,040 365,838 381,224 381,163 370,449 1/14/2021 2019 to 2020 Difference 91,703 43,718 9,861 (149,600) (4,387) (135,243) (93,596) 65,526 45,400 155,947 51,288 75.91 % 21.95% 5.09% (43.05%) (1.67%) (29.08%) (28.57%) 21.82% 13.52% 69.24% 16.07% Collected to date 895,674 1,111,407 1,246,221 1,449,747 1,973,658 2,189,642 2,728,578 3,511,520 3,097,823 3,178,440 80,617 2.60% December 65,077 74,300 75,429 117,682 157,919 164,180 278,995 288,912 235,726 0 Total distributed by Spokane County 960,751 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 3,800,432 3,333,549 3,178,440 Budget estimate 780,000 875,000 975,000 1,100,000 1,400,000 2,000,000 2,000,000 3,000,000 2,800,000 2,000,000 Actual over (under) budget 180,751 310,707 346,650 467,429 731,578 353,822 1,007,573 800,432 533,549 1,178,440 Total actual collections as a % of total budget 123.17% 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% 126.68% 119.06% n/a % change in annual total collected % of budget collected through November % of actual total collected through November (0.16%) 23.41% 11.47% 18.60% 35.99% 10.43% 27.77% 26.36% (12.28%) n/a 114.83% 127.02% 127.82% 131.80% 140.98% 109.48% 136.43% 117.05% 110.64% 158.92% 93.23% 93.73% 94.29% 92.49% 92.59% 93.02% 90.72% 92.40% 92.93% n/a Chart Reflecting History of Collections through the Month of November 4,000,000 November Pt November • October 3,500,000 September 3,000,000 • August ■July 2,500,000 ■June 2,000,000 • May 1,500,000 • April 1,000,000 ............._ • March ■February 500,000 •January 0 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Pa ge 23 P:\Finance\Finance Activity Reports\Debt Capacity\2020\debt capacity 2020 CITY OF SPOKANE VALLEY, WA Debt Capacity 1 /7/2021 2019 Assessed Value for 2020 Property Taxes 10,200,357,539 Voted (UTGO) Nonvoted (LTGO) Voted park Voted utility 1.00% of assessed value 1.50% of assessed value 2.50% of assessed value 2.50% of assessed value Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2020 Capacity Utilized 102,003,575 153,005,363 255,008,938 255,008,938 765,026,814 0 102,003,575 11,120,000 141,885,363 0 255,008,938 0 255,008,938 11,120,000 753,906,814 0.00% 7.27% 0.00% 0.00% 1.45% 2014 LTGO Bonds Road & LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 Bonds 12/1/2015 Repaid 12/1/2016 12/1/2017 12/1/2018 12/1/2019 12/1/2020 225,000 175,000 185,000 190,000 230,000 255,000 290,000 135,000 125,000 130,000 130,000 135,000 140,000 140,000 360,00 300,00 315,000 320,000 365,000 395,000 430,000 0 0 75,000 150,000 155,000 160,000 165,000 360,000 300,000 390,000 470,000 520,000 555,000 595,000 1,550,000 935,000 2,485,000 705,000 3,190,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 195,000 660,000 12/1/2026 505,000 0 505,000 00,000 705,000 12/1/2027 395,000 0 395,000 05,000 600,000 12/1/2028 300,000 0 300,000 215,000 515,000 12/1/2029 245,000 0 245,000 220,000 465,000 12/1/2030 225,000 0 225,000 2 5,000 450,000 Bonds 12/1/2031 180,000 0 180,000 23 ,000 415,000 Remaining 12/1/2032 130,000 0 130,000 24 ,000 370,000 12/1/2033 165,000 0 165,000 250 000 415,000 12/1/2034 0 0 0 260,000 260,000 12/1/2035 0 0 0 270,000 270,000 12/1/2036 0 0 0 280,000 280,000 12/1/2037 0 0 0 290,000 290,000 12/1/2038 0 0 0 305,000 305,000 12/1/2039 0 0 0 315,00 315,000 12/1/2040 0 0 0 330,00 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 1 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,100, 000 450,000 4,550,000 6,570,000 11,120, 000 5,650,000 1,385,000 7,035,000 7,275,000 14, 310, 000 Page 24 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2020\motor vehicle fuel tax collections 2020 CITY OF SPOKANE VALLEY, WA Motor Fuel (Gas) Tax Collections - November For the years 2011 through 2020 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 January 154,792 February 146,353 March 141,849 April 165,019 May 154,700 June 158,351 July 165,398 August 153,361 September 173,820 October 158,889 November 160,461 159,607 135,208 144,297 153,546 144,670 159,827 160,565 164,050 171,651 153,022 162,324 146,145 145,998 135,695 156,529 151,595 167,479 155,348 173,983 195,397 133,441 164,303 152,906 148,118 131,247 156,269 156,850 161,965 157,805 172,308 173,299 160,539 165,871 152,598 145,455 140,999 157,994 156,259 164,872 168,205 186,277 174,505 161,520 181,771 163,918 163,037 145,537 167,304 171,829 157,737 177,427 177,567 194,640 166,369 176,178 150,654 164,807 138,205 168,000 174,211 174,838 177,019 195,780 184,342 163,780 194,814 162,359 175,936 139,826 168,796 193,986 144,308 194,267 205,438 180,874 158,062 199,282 148,530 181,823 131,009 144,080 185,669 175,985 169,733 195,107 180,605 162,187 196,240 152,686 170,461 146,280 90,589 130,168 128,359 138,932 136,633 195,550 160,272 175,980 1/14/2021 2019 to 2020 Difference ok 4,156 2.80% (11,362) (6.25%) 15,271 11.66% (53,491) (37.13%) (55,501) (29.89%) (47,626) (27.06%) (30,801) (18.15%) (58,474) (29.97%) 14,945 8.27% (1,915) (1.18%) (20,260) (10.32%) Collected to date 1,732,993 1,708,767 1,725,913 1,737,177 1,790,455 1,861,543 1,886,450 1,923,134 1,870,968 1,625,910 (245,058) (13.10%) December 124,714 138,223 142,140 141,298 153,338 152,787 154,298 148,960 155,728 0 Total Collections 1,857,707 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 2,072,094 2,026,696 1,625,910 Budget Estimate 1,875,000 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 2,039,500 1,715,000 Actual over (under) budg (17,293) (58,810) (847) 12,075 76,093 930 (8,152) 10,994 (12,804) (89,090) Total actual collections as a % of total budget 99.08% 96.91% 99.95% 100.65% 104.07% 100.05% 99.60% 100.53% 99.37% n/a % change in annual total collected 4.09% (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% 1.54% (2.19%) n/a % of budget collected through November 92.43% 89.66% 92.35% 93.08% 95.86% 92.46% 92.07% 93.31% 91.74% 94.81% % of actual total collected through November 93.29% 92.52% 92.39% 92.48% 92.11% 92.41% 92.44% 92.81% 92.32% n/a Chart Reflecting History of Collections through the Month of November 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 November November October September August July ■ June ■ May ■ April ■ March ■ February ■ January 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Page 25 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2020\telephone utility tax collections 2020 CITY OF SPOKANE VALLEY, WA Telephone Utility Tax Collections - November For the years 2011 through 2020 January February March April May June July August September October November Collected to date December Total Collections Budget Estimate Actual over (under) budg Total actual collections as a % of total budget % change in annual total collected % of budget collected through November % of actual total collected through November 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 241,357 230,366 245,539 238,561 236,985 239,013 244,191 349,669 241,476 237,111 240,246 193,818 261,074 234,113 229,565 227,469 234,542 226,118 228,789 227,042 225,735 225,319 217,478 216,552 223,884 214,618 129,270 293,668 213,078 211,929 210,602 205,559 212,947 210,777 205,953 208,206 206,038 210,010 210,289 205,651 205,645 199,193 183,767 213,454 177,948 212,845 174,738 214,431 187,856 187,412 190,984 185,172 183,351 183,739 175,235 182,167 173,971 177,209 171,770 174,512 170,450 174,405 171,909 170,476 166,784 166,823 162,734 163,300 162,536 157,285 161,506 156,023 157,502 150,644 155,977 153,075 151,208 130,196 164,060 158,416 146,519 149,434 150,780 147,281 148,158 141,290 142,925 139,209 136,615 132,538 138,727 126,455 135,704 129,602 130,723 127,303 128,018 127,214 125,027 123,292 121,596 121,938 120,016 118,018 117,905 120,922 112,351 91,866 90,272 85,697 2,744,514 2,513,584 2,349,585 236,449 221,883 213,097 2,980,963 2,735,467 2,562,682 3,000,000 3,000,000 2,900,000 (19,037) (264,533) (337,318) 2,258,983 202,077 2,461,060 2,750,000 (288,940) 2,073,711 183,472 2,257,183 2,565,100 (307,917) 1,900,476 168,832 2,069,308 2,340,000 (270,692) 1,731,790 161,115 1,892,905 2,000,000 (107,095) 1,618,268 140,102 1,758,370 1,900,000 (141,630) 1/22/2021 2019 to 2020 Difference ok (13,323) (9.75%) (10,942) (8.26%) (16,789) (12.10%) (6,439) (5.09%) (17,686) (13.03%) (11,697) (9.03%) (9,801) (7.50%) (14,952) (11.75%) (36,152) (28.24%) (36,942) (29.04%) (39,330) (31.46%) 1,437,926 1,223,873 (214,053) (14.89%) 126,226 0 1,564,152 1,223,873 1,600,000 1,521,000 (35,848) (297,127) 99.37% 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% 92.55% 97.76% n/a (0.17%) (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) (7.11%) (11.05%) n/a 91.48% 83.79% 81.02% 82.14% 80.84% 81.22% 86.59% 85.17% 89.87% 80.47% 92.07% 91.89% 91.68% 91.79% 91.87% 91.84% 91.49% 92.03% 91.93% n/a Chart Reflecting History of Collections through the Month of November 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 i ill November ■ ■ November ■ October ■ September ■ August ■ July ■ June ■ May ■ April ■ March ■ February ■ J an ua ry 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 26