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2021, 04-06 Study Session AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION Tuesday,April 6,2021 6:00 p.m. Remotely via ZOOM Meeting 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: In response to Governor Inslee's March 24, 2020 Proclamation concerning the COVID-19 Emergency,which waives and suspends the requirement to hold in-person meetings and provides options for the public to attend remotely, physical public attendance at Spokane Valley Council meetings are suspended until the Governor's order has been rescinded or amended.Therefore,until further notice,a live feed of the meeting will be available on our website and on Comcast channel 14. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity," will be accepted via the following links, and must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling-In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA PROCLAMATION: National Public Health Week ACTION ITEMS: 1.First Reading Ordinance 21-004 Amending Camping Regulations—Erik Lamb, Morgan Koudelka, Arielle Anderson [public comment opportunity] 2.Motion Consideration: Bid Award,Park Rd Sidewalk Project—Bill Helbig [public comment opportunity] 3.Motion Consideration: Potential Grant Opportunity— SRTC Preservation Call for Projects— Bill Helbig [public comment opportunity] 4.Motion Consideration: Purchase of Police Body Worn Cameras—Chief Elis,Morgan Koudelka [public comment opportunity] NON-ACTION ITEMS: DISCUSSION LEADER SUBJECT/ACTIVITY GOAL 5. Erik Lamb Abandoned Shopping Carts Discussion/Information 6.Mark Calhoun,Erik Lamb In-Person Council Meetings Discussion/Information 7.Mayor Wick Advance Agenda Discussion/Information 8. Information Only (will not be discussed or reported):Finance Department Report 9.Mayor Wick Council Comments Discussion/Information 10.Mark Calhoun City Manager Comments Discussion/Information 11.EXECUTIVE SESSION [RCW 42.30.110(1)(g)]: Review the Performance of a Public Employee ADJOURN Council Agenda Study Session April 6,2021 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 6, 2021 Department Director Approval: Check all that apply: ❑consent ❑old business ®new business ❑public hearing ❑information ❑admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance No. 21-004 —amendments to chapter 7.50 Spokane Valley Municipal Code (SVMC),regulations governing camping on public property. GOVERNING LEGISLATION: RCW 35A.11.020; Martin v. Boise, 920 F.3d 584 (9th. Cir. 2019); Chapter 7.50 SVMC. PREVIOUS COUNCIL ACTION TAKEN: Numerous discussions in 2019 on issues related to homelessness; City Council adopted chapter 7.50 SVMC governing camping on public property on November 12, 2019 (Ordinance No. 19-019); City Council heard an administrative report on March 2, 2021. BACKGROUND: Like many of the larger communities on the West Coast, Spokane Valley has been experiencing significantly more impacts from the increasing issue of homelessness over the past several years. The causes of homelessness are complex and varied. The City has been working to address a variety of homelessness related issues on numerous fronts, including ongoing discussions with Spokane and Spokane County for a young adult shelter and a continuous stay transitional shelter, hiring a new homeless coordinator, identifying a designated homelessness engagement deputy from the Spokane Valley Police Department, coordination with the Regional Behavioral Health Unit, evaluating the SVMC and Comprehensive Plan as they relate to different homeless-related service facilities, and work on a comprehensive housing action plan. Additionally, in late 2019, the City adopted comprehensive regulations governing camping on public property, and has worked over the last year with outside agencies and Spokane Valley Police Officers to implement those regulations with the goal being to find the most effective way to permanently house those who are currently experiencing homelessness, while reducing conflicts with residents and business owners. The regulations adopted in 2019 provide the following: 1. Generally prohibits camping on public property, including rights-of-way (roadways, sidewalks), stormwater property, City Hall,parks and park facilities. The prohibition does not prevent parking of unoccupied vehicles or in designated campgrounds. 2. Prohibits encampments, which are characterized by accumulations of belongings typically associated with camping out. Generally,removal of an encampment requires at least a 48-hour notice to vacate,after which any remaining belongings will be collected and stored for at least 60 days,with notice posted near where the belongings were collected, and providing information on where they could be collected. 3. Consistent with Martin v. Boise,the criminal provisions are not enforced if shelter bed space is not available. However,the suspension does not apply to City Hall grounds,Balfour Park, and Mirabeau Meadow/CenterPlace grounds,where camping is never allowed. Page 1 of 4 The regulations were based on specific public health and safety issues identified with those experiencing homelessness who were camping on public property, as well as recognition of the legal rights of those experiencing homelessness and the limits on the City's enforcement authority. As identified in the governing case of Martin v. Boise, 920 F.3d 584 (9th. Cir. 2019), cities have authority to preclude public camping, with some significant constraints. The primary holding in the Martin case was that individuals experiencing homelessness have a constitutional right to conduct life-sustaining activities, including sleeping on certain public properties. To that end, the City is precluded from punishing someone (whether by criminal citation or arrest) based upon their status as being homeless. Practically, the Court found that if there was no homeless shelter bed space available at the time enforcement was sought, then the person could not be cited or arrested. However, the Court went on to say that cities could identify certain areas where no public camping could occur, so long as there was not a total ban on all public property. Implementation has been an evolving process, with a multi-faceted approach that recognizes: (1) those experiencing homelessness have constitutional rights to conduct life-sustaining activities, including sleeping on certain public property when there are no available shelter beds available; (2) enforcement of the City's camping regulations does not necessarily result in a permanent solution for the City,public, or those experiencing homelessness; (3) enforcement can still be a tool to assist in prompting those experiencing homelessness into working with the City and outside agencies to find more permanent solutions, including procuring necessary services and permanent housing; and (4) enforcement is also necessary in certain instances and public locations to address significant public health and safety impacts from illegal camping, and to ensure that public property may continue to be used for its intended purposes. Through this approach,the City has assisted 21 people in finding permanent housing who were previously living on the streets of Spokane Valley. Through the last year, City staff and the Spokane Valley Police have identified areas where the regulations could be amended to ensure adequate protection of public health and safety as well as clearly providing for allowance for the City and outside agencies to work with individuals to exit homelessness rather than just issuing a criminal citation or arrest. The proposed amendments are generally as follows: 1. Add additional areas where camping is always prohibited. These areas include: a. Appleway Trail, Spokane Valley Precinct, and Spokane Valley Street Maintenance Shop. Like City Hall, camping at the Precinct or Maintenance Shop would create significant interference with necessary daily public safety operations and maintenance operations. There have been a number of issues identified with camping along the Appleway Trail, and the impacts are more pronounced since there is limited vehicular access to portions of the Trail and there are businesses and residences along both sides of the Trail. b. Structures, facilities, and fixtures at parks, including shelters, playground equipment, pools, reservable ballfields or courts, and bathrooms and the area within 30 feet of such facilities. These facilities were specifically constructed for recreational purposes and are reserved regularly by the public for recreation purposes. Illegal camping in these facilities has a greater and more significant impact on park users than in other open spaces, as these facilities are the primary facilities used most often by families, including families with younger children. The City has seen direct negative effects from illegal camping in these types of facilities over the last year, including excessive littering impacting the ability of the public to use these facilities, public urination and defecation within view of these types of public users, and the public being locked out of being able to have any use of these facilities, as in at least one instance an illegal camper locked Page 2 of 4 themself in a public bathroom for an extended number of days. Permanently restricting these facilities will allow public use and minimize the significant impacts that can stem from illegal camping, including reducing the conflicts that occur between illegal campers and other park-users, creating a safer environment for all people in the parks. This restriction is limited to constructed facilities, which still leaves a significant amount of public open space and natural areas where camping would be illegal, but with suspended enforcement if there are no available shelter beds as required pursuant to Martin. c. Public rights of way and City-owned real property within 30 feet of the right-of-way, and City-owned stormwater drainage facilities. These facilities have a very specific use for (1) vehicular and pedestrian travel, and (2) handling of stormwater drainage and runoff. Thus,there are significant safety concerns for campers and the traveling public if camping is allowed within the rights-of-way. Further, camping in public drainage facilities creates a significant risk to water going back into the aquifer because of the possibility for contamination through human waste,littering, or other hazardous materials that might be left on site. Stormwater is treated through natural infiltration processes, so such contamination would have a direct negative effect on water treatment. Further, stormwater facilities do not function as designed if they become compacted by constant foot traffic and camping activity. Finally, given that stormwater facilities act as basins to collect excess water, this will also limit safety issues that illegal campers may encounter from camping where such excess water is likely to occur. As discussed above, there are still a number of public places where camping could occur which, though still illegal, would have enforcement suspended pursuant to Martin. 2. Clarify that the camping regulations only apply to City-owned or maintained public property. The City has encountered questions about how its regulations should be applied to public property owned by other public agencies. Rather than attempt to address legal issues related to whether and how Martin might apply to other public property, staff recommend limiting the camping regulations to City-owned or maintained property. Other public property owners still have avenues for addressing camping on their property such as through trespass. 3. Clarify and codify the City's current approach and philosophy to focus on working with individuals to get them assistance and services to help them exit homelessness. The proposed amendments make clear that the City and/or law enforcement may temporarily suspend enforcement against an individual who is actively engaged in the process of exiting homelessness. The process to engage in supportive services and acquire transitional or permanent housing can take from weeks to months. Criminally charging or displacing a person camping solely because of that camping while he or she is pursuing an exit from homelessness will delay or terminate that pursuit. A person engaged in the process of exiting homelessness must still comply with all other applicable laws and rules, such as littering, illegal drug use, or laws related to public decency or the public peace, and police may still enforce such laws as necessary and appropriate. Additionally, the City will continue to work with campers to limit conflicts with other park users. Changes to proposed amendments since Administrative Report: As identified during the administrative report, the City's Homeless and Housing Coordinator, Arielle Anderson, started her City position on March 16, 2021. Ms. Anderson provided several proposed changes to how the City determines if someone is actively engaged in the process of exiting homelessness. These proposed changes are based on her specific expertise and background having worked with those experiencing homelessness and those changes have been incorporated into the proposed Ordinance. Additionally, staff determined that certain park property around Sullivan Park is maintained by the City, though it is not Page 3 of 4 owned by the City. Thus, staff have added a change to clarify that the camping restrictions apply to both city-owned and city-maintained property. Importantly, as identified above, the camping regulations are just one of the many tools that the City is using as a means to address homelessness and to help people to actively work towards exiting homelessness. The City continues to work on identifying and prioritizing the needs for reducing existing homelessness and preventing additional homelessness. These proposed changes will work in concert with components of a formalized plan to encourage those currently experiencing homelessness to address the underlying conditions leading to homelessness and pursue income, employment, and tenant/resident/owner life-skills that will allow these individuals to achieve permanent housing and maintain that permanently-housed status. OPTIONS: Move to advance Ordinance No. 21-004 to a second reading, with or without further amendments. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance No. 21-004, adopting amendments to chapter 7.50 SVMC,to a second reading. BUDGET/FINANCIAL IMPACTS: Unknown. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Morgan Koudelka, Senior Administrative Analyst;Arielle Anderson,Homeless and Housing Coordinator. ATTACHMENTS: Proposed Ordinance No. 21-004. Page 4 of 4 DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO. 21-004 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING CHAPTER 7.50 OF THE SPOKANE VALLEY MUNICIPAL CODE REGARDING REGULATION OF CAMPING ON PUBLIC PROPERTY, AND OTHER MATTERS RELATING THERETO. WHEREAS,the City of Spokane Valley (City) is a non-charter optional code city as provided in Title 35A RCW and incorporated under the laws of the state of Washington; and WHEREAS,pursuant to Article XI, Section 11 of the Washington Constitution and RCW 35A.11.020, the City is authorized to regulate City-owned public property, including City Hall, CenterPlace, parks, public rights-of-way, and all other public property within the City;and WHEREAS, camping on public property, including City Hall, CenterPlace, the Appleway Trail, the Spokane Valley Police Precinct, the Spokane Valley Maintenance Shop, parks, park fixtures, structures, and facilities,public rights-of-way, stormwater drainage facilities, and other public property, is a significant public health and safety concern due to interference with other intended uses, including but not limited to daily operations of the City, events at CenterPlace, pedestrian and bicycle use along the Appleway Trail, park recreational fixtures, structures,facilities,and activities,provision of police services and public safety services, pedestrian,bicycle and vehicular traffic,and other public uses; and WHEREAS, camping without adequate sanitation services such as sewer,water, and garbage,presents a significant public health and safety concern due to increased risk of spread of disease and potential for citizens contracting illnesses; and WHEREAS, public property is intended for, and should be available to the public for its intended purposes,including daily City operations,park recreational use,pedestrian,bicycle and vehicular transportation, and other public uses;and WHEREAS,camping in such public areas does not allow the public to use those areas for the intended purposes; and WHEREAS,camping should only occur in designated campgrounds with proper facilities; and WHEREAS,pursuant to Martin v. City of Boise, 920 F.3d 584(9th Cir.2019)the Ninth Circuit Court of Appeals(1)determined that the United States Constitution prohibits imposition of criminal penalties for sitting, sleeping, or lying outside on public property, on homeless individuals who could not obtain shelter; and (2) identified that ordinances prohibiting sitting, lying, or sleeping outside at particular times or in particular locations may be constitutionally permissible since other public space would still be available, regardless of available shelter space; and WHEREAS,on November 12,2019,the City adopted chapter 7.50 SVMC to regulate camping on public property; and WHEREAS,the City has seen success in its recent collaborative efforts with outside agencies to assist persons experiencing homelessness with obtaining permanent housing and moving towards exiting homelessness; and WHEREAS, the City Council recognizes the importance of working with our Housing and Homeless Coordinator,outside and contracted agencies to increase success rates of exiting homelessness; and Ordinance 21-004 Camping Regulation Amendments Page 1 of 7 DRAFT WHEREAS the City desires to balance the time, efforts, programs, and work of those providing assistance to those experiencing homelessness to work towards exiting homelessness with the need to provide for public health and safety by providing lawful limits on the impacts from illegal camping and to ensure that the City and public may still use City property for intended purposes, including but not limited to daily City operations,park recreational use,pedestrian,bicycle and vehicular transportation,stormwater control,and other public purposes; and WHEREAS,the City Council hereby finds that the regulatory requirements established by the proposed amendments provide for lawful limits on illegal camping to provide for public health and safety and to allow public use of City facilities for intended purposes, while also ensuring the rights and opportunities of those experiencing homelessness are appropriately maintained and protected; and WHEREAS,the City Council finds that pursuant to the Court's decision in Martin,there would still be a significant amount of public space available, if there is not sufficient shelter space, even after adoption of the proposed amendments prohibiting camping within certain locations of the City regardless of available shelter space; and WHEREAS,the City Council hereby finds that the regulatory requirements established by the proposed amendments are necessary for the preservation of the public peace,health,safety,and welfare. NOW,THEREFORE,the City Council of the City of Spokane Valley ordains as follows: Section 1. Findings. The City Council hereby finds that the recitals set forth above are hereby adopted as findings for this Ordinance and incorporated herein as such. Section 2. Amendment. Chapter 7.50 SVMC is hereby amended as set forth below: 7.05.010 Purpose. It is the purpose of this chapter to prevent harm to the health and safety of the public and environment, and to promote the public health, safety and general welfare and environment by keeping public streets, sidewalks, parks, and other City-owned and/or City-maintained public property within the City readily accessible to the public,and to prevent use of City-owned and/or City maintained public property for camping purposes or storage of personal property which interferes with the rights of others to use the areas for the purposes for which they were intended. 7.50.015 Definitions. The following definitions are applicable in this chapter unless the context otherwise requires: "actively engaged in the process of exiting homelessness"means an individual is presently participating in the activities necessary to achieve housing,whether temporary or permanent. The City of Spokane Valley recognizes that availability of permanent housing,transitional housing and treatment services will impact an individual's ability to successfully move out of homelessness into housing; and therefore,there are no specific timelines outlined within chapter 7.50 SVMC. Such status shall be determined by the City Manager or designee. When determining whether an individual is actively engaged in the process of exiting homelessness,the City Manager or designee shall take into account whether the individual is: 1. In a HUD-approved local database (currently the "Community Management Information System" ("CMIS"))with an active enrollment in an outreach project and/or coordinated entry; or 2. Working with a non-CMIS entering service provider; or Ordinance 21-004 Camping Regulation Amendments Page 2 of 7 DRAFT 3. Actively working with a street outreach project towards permanent housing or any other intervention requested by the individual(for example,treatment). "Actively working" includes: a. The outreach worker is building rapport with the individual and has not yet entered any enrollment into CMIS; or b. The outreach worker and individual are (i)in the documentation gathering phase for purposes of accessing housing or treatment facilities, and (ii)the individual is attending required appointments in order to achieve housing or treatment options; or 4. participating in any other activity,program,or process deemed necessary to secure permanent housing. "camp" means to pitch, erect or occupy camp facilities, or to use camp paraphernalia or both for the purpose of, or in such a way as will facilitate remaining overnight, or parking a camper, recreational vehicle,trailer,or other vehicle for the purpose of remaining overnight. "camp facilities" include, but are not limited to, tents, huts, temporary shelters, campers, recreational vehicles,or trailers. "camp paraphernalia"includes,but is not limited to tarpaulins,cots,beds, sleeping bags,hammocks or cooking facilities and similar equipment. "contraband"means any property that is unlawful to produce or possess. "litter" shall have the same meaning as used in RCW 70.93.030(6) and (11) as adopted or may be amended. "park or park facility"means any real property,building, structure,equipment, sign, shelter, swimming pool, vegetation, playground, or other physical property owned or controlled by the City for park purposes. Park or park facility includes all associated areas,including but not limited to parking lots for parks and pools. "personal property"means an item that is: 1.reasonably recognizable as belonging to a person; 2. in its present condition has apparent utility and/or value; and 3. is not hazardous or unsanitary. "right-of-way" shall have the same meaning as is stated in SVMC Appendix A. "solid waste" shall have the same meaning as used in RCW 70.95.030(22) as adopted or may be amended. "store"means to put aside or accumulate for use when needed,to put for safekeeping,to place or leave in a location. "stormwater drainage facility" shall have the same meaning as is stated in Appendix A of the SVMC. "trail"means a public path constructed for the primary purpose of allowing recreational non-motorized transportation. The City currently has two trail systems,the Centennial Trail and the Appleway Trail. "unauthorized encampment"means two or more camp facilities in an identifiable area which appear to be used for unlawful camping.For purposes of this chapter an identifiable area includes areas where the Ordinance 21-004 Camping Regulation Amendments Page 3 of 7 DRAFT camp facilities are in sight of each other and/or areas where each camp facility is located within 300 feet of another structuracamp facility. 7.50.020 Unlawful camping. It is unlawful for any person to camp in the following City-owned and/or City maintained areas, except as otherwise provided by the Spokane Valley Municipal Code or where specifically designated by the owner of such property: A.Any right-of-way; B.Any trail,park,or park facility; C.Any publicly-owned parking lot or publicly-owned area,improved or unimproved; D.Any publicly-owned stormwater drainage facility; or DE. Any other ^City-owned or City-maintained areaproperty. where camping obstructs or interferes with the intended public use of the property. 7.50.025 Storage of personal property in public places. It is unlawful for any person to store personal property,including camp facilities and camp paraphernalia,in the following City-owned and/or City maintained areas, except as otherwise provided by the Spokane Valley Municipal Code: A.Any right-of-way; B.Any trail,park,or park facility; C.Any publicly-owned parking lot or publicly-owned area,improved or unimproved; D.Any publicly-owned stormwater drainage facility; or DE.Any other City-owned or City-maintained areaproperty. where storage of personal property obstructs or interferes with the intended public use of the property. This section shall not apply to vehicles, including trailers, recreational vehicles, and campers, which are unoccupied and parked in rights-of-way,unless otherwise prohibited by law. 7.50.030 Removal of Uunauthorized encampments and individual camps. Upon a determination by law enforcement or designated City personnel that an area constitutes an unauthorized encampment or that an individual is engaged in unlawful camping or storage of personal property in public places,the personal property, camping paraphernalia, camp facilities, and all other property, contraband, litter, and solid waste may be removed subject to the following provisions: A. If the unauthorized encampment, unlawful camping, or unlawful storage of personal property is on park or park facilities,City Hall,a publicly-owned stormwater drainage facility,or is at a location which results in a significant risk of harm to any person or impedes pedestrian or vehicular traffic,then police, City staff,or contracted agent may immediately remove any personal property,camping paraphernalia, camp facilities, and all other property, contraband, litter, and solid waste, which shall be stored or disposed in the same manner as set forth in SVMC 7.50.030(B)(2). B. Prior to removing property from an unauthorized encampment or unlawful camp, or removing personal property unlawfully stored-on City-owned or City-maintained public property other than park property or park facilities, City Hall, or at a location which results in a significant risk of harm to any personthose specified in SVMC 7.50.030(A),the following shall occur: 1. The City shall post at least a 48-hour advanced notice,which shall include the following: a. The address or location of the unauthorized encampment, unlawful camping, or unlawful storage of personal property; Ordinance 21-004 Camping Regulation Amendments Page 4 of 7 DRAFT b. A statement that camping in the areacamping or storage activity is prohibited by SVMC 7.50.020,7.50.025,and/or 7.50.030; c. A statement that any individual continuing to use the area for unlawful camping or storage of personal property may be subject to criminal penalties pursuant to chapter 7.50 SVMC. d. A statement that any personal property, camping paraphernalia, camp facilities, and all other property,contraband,litter,and solid waste remaining at the encampment after the notice period is subject to removal and, as may be applicable,temporary storage by the City. 2.At the end of the 48-hour notice period,any personal property,camping paraphernalia,camp facilities, and all other property, contraband, litter, and solid waste may be removed by City personnel or agents thereof. a.Any personal property that is removed shall be stored by the City for at least 60 days prior to being disposed. b. Notice of where personal property removed from the encampment may be claimed shall be posted at the location. c. If the name and contact information for the owner of a particular item of personal property can reasonably be identified, the City shall attempt to contact the identified owner and provide notice that the item has been removed and how to claim the item. d.Any contraband located at the areaencampment shall be seized and properly disposed or retained as evidence of criminal activity. e. Any litter or solid waste found at the encampment area shall be properly disposed. C. Any individual who receives a notice under this section, or whose property is removed from an encampmcntarea pursuant to this section,has a right to meet with the City Manager or designee to raise any concerns, objections, or extenuating circumstances. At the conclusion of the meeting, the City representative shall prepare a written decision detailing the individual's concerns, as well as the City's response. Notice and procedure to set up a meeting shall be posted at or near the encampment site.If an individual requests a meeting prior to removal of property,the removal of the individual's property shall be stayed pending resolution of the meeting; provided that removal may still occur if the personal property, camping paraphernalia, camp facilities, or other property, contraband, litter, and solid waste constitutes an immediate threat to the public health, safety,or welfare. 7.50.040 -Penalty for violations. Violation of any of the provisions of chapter 7.50 SVMC is a misdemeanor, and shall be punished upon conviction of such violation by a fine of not more than $1,000 or by confinement not to exceed 90 days, or by both such fine and confinement. 7.50.050 Enforcement suspended. A. Except as otherwise provided in this section,enforcement of criminal provisions of this chapter shall be suspended any time there is no space or beds available in regional homeless shelters that accept patrons from the City, to the extent such available space or beds are required by law. In such circumstances, all provisions of this chapter shall continue to apply to camping, storage of personal property, including camp facilities and camp paraphernalia, and unauthorized encampments at the following: 1tThe real property containing City Hall (Spokane County parcel number 45201.0122), Balfour Park (Spokane County parcel numbers 45174.9061, 45174.9062, 45174.9031, and 45174.9059), and CenterPlace/Mirabeau Meadows (Spokane County parcel number 45105.9010), Appleway Trail (Spokane County parcel numbers 45215.3101, 45222.3201, 45221.9191, 45221.9204, 45232.9123, 45231.3401, 45242.0901, 45241.9112, 55192.9048, Ordinance 21-004 Camping Regulation Amendments Page 5 of 7 DRAFT 55185.9022, and 55173.2901), Spokane Valley Precinct (Spokane County parcel numbers 45222.0227 and 45222.0230), and the Spokane Valley Street Maintenance Shop (Spokane County parcel numbers 45121.9118); 2. Park facilities, including but not limited to all buildings, structures, equipment, signs, shelters, swimming pools, water recreation facilities, playgrounds, bathrooms, courts or designated sports fields available for reservation, or any other fixture or improvement and the real property within 30 feet of such facilities. Unless constructed as a part of such park facility, natural vegetation shall not be considered to be a"park facility" for purposes of this section; 3. Public rights-of-way and City-owned real property within 30 feet of such rights-of-way; and 4. Publicly-owned stormwater drainage facilities. B. Enforcement of the criminal provisions of this chapter may also be temporarily suspended by law enforcement or the City Manager or designee for the purpose of allowing an individual actively engaged in the process of exiting homelessness to continue working towards exiting homelessness;provided that such suspension shall not authorize any individual to be located at any of the locations identified in SVMC 7.50.050(A). Such suspension may only occur during the period while an individual is actively engaged in the process of exiting homelessness. Nothing in this section shall guarantee or create rights to have enforcement of this chapter waived or suspended for any individual found to be violating the terms of this chapter. This section shall not preclude enforcement of this chapter against a person actively engaged in exiting homelessness where the violation results in a significant risk of harm to any person or impedes pedestrian or vehicular traffic, or where the person violates any other federal, state. or local law. Further, nothing in this section shall preclude the City to require an individual to move from any location identified in SVMC 7.50.050(A) to other available public property. Failure to work toward exiting homeless and/or failure to follow other park and City regulations will result in immediate enforcement of chapter 7.50 SVMC subject to shelter bed availability as required by law. The City Manager may adopt such rules and procedures necessary to identify individuals actively engaged in exiting homelessness and to notify the Spokane Valley Police Department of such individuals. C. Nothing in this chapter shall preclude enforcement of any other federal,state,or local laws,including enforcement of chapter 6.05 SVMC. 7.50.060 Severability. If any portion of this chapter,or its application to any person or circumstances,is held invalid,the validity of the chapter as a whole, or any other portion thereof, or the application of the provision to other persons or circumstances is not affected. Section 3. Other sections unchanged. All other provisions of Title 7 SVMC not specifically referenced hereto shall remain in full force and effect. Section 4. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction,such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause,or phrase of this Ordinance. Section 5. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Ordinance 21-004 Camping Regulation Amendments Page 6 of 7 DRAFT Passed by the City Council this day of , 2021. Ben Wick, Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 21-004 Camping Regulation Amendments Page 7 of 7 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 6, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Construction Contract Award for Park Road Sidewalk— CIP# 0301 GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • 06/04/2019: Council passed Resolution 19-008 adopting the 2020-2025 Six Year Transportation Improvement Program (TIP), which included this project • 07/02/2019: Motion authorized staff to apply for a Transportation Improvement Board (TIB) grant for the Park Road Sidewalk project • 08/13/2019 Council passed Resolution 19-012 amending the 2019 TIP, which included this project • 01/21/2020 Council passed Resolution 20-002 amending the 2020 TIP, which included this project BACKGROUND: In 2019, the City submitted a grant application and was awarded TIB funds for the construction of a sidewalk from Mission Ave. to Sharp Ave. on Park Road. Park Road is designated as both a T-3 freight corridor and a Safe Routes to School. In the vicinity of the project, there is an elementary school, a middle school and a public swimming pool. Project Costs Project Budget Preliminary Engineering $ 47,000 City Fund $ 293,200 Construction Bid Award $ 350,667 TIB Grant $ 439,800 Construction Contingency $ 53,000 Construction Engineering $ 50,000 Total Estimated Costs $ 500,667 Total Budget: $ 733,000 The Engineer's Estimate for construction was $524,394. The project was advertised on February 26, 2021, and bids were opened on March 19, 2021. Three bids were received and Wm. Winkler Co. submitted the lowest total bid of $350,667. A copy of the Bid Tabulation is attached. OPTIONS: 1) Move to award the contract to the lowest responsive and responsible bidder, or 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the Park Road Sidewalk Project CIP #0301 construction contract to Wm. Winkler Co. in the amount of $350,667 and authorize the City Manager to finalize and execute the construction contract pending TIB approval. BUDGET/FINANCIAL IMPACTS: The total project budget is $733,000 and there are sufficient funds to cover the costs for this project. STAFF CONTACT: William Helbig, City Engineer ATTACHMENTS: Bid Tabulation — Park Road Sidewalk BID TABULATION S,<< 111e Park Rd Sidewalk Project CIP No.0301 TA��i 1]ley Engineers Estimate Wm.Winkler Co. LaRiviere,Inc. Bacon Concrete,Inc. Item k Units Quantity Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost Unit Price I Total Cost Schedule A.Sidewalk Improvements 100 MINOR CHANGE CALC 1 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 101 CONSTRUCTION SURVEYING L.S. 1 $8,000.00 $8,000.00 $6,775.00 $6,775.00 $5,640.00 $5,640.00 $5,800.00 $5,800.00 102 SPCC PLAN L.S. 1 $850.00 $850.00 $461.50 $461.50 $1,190.00 $1,190.00 $1,500.00 $1,500.00 103 MOBILIZATION L.S. 1 $45,000.00 $45,000.00 $26,695.00 $26,695.00 $37,000.00 $37,000.00 $48,000.00 $48,000.00 104 PROJECT TEMPORARY TRAFFIC CONTROL L.S. 1 $50,000.00 $50,000.00 $35,019.00 $35,019.00 $16,000.00 $16,000.00 $48,000.00 $48,000.00 105 DOCUMENTATION COMPLIANCE EST. 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 106 CLEARING AND GRUBBING S.Y. 1250 $4.00 $5,000.00 $7.05 $8,812.50 $6.00 $7,500.00 $12.00 $15,000.00 107 REMOVAL OF STRUCTURES AND OBSTRUCTIONS L.S. 1 $15,000.00 $15,000.00 $6,760.00 $6,760.00 $16,751.00 $16,751.00 $9,500.00 $9,500.00 108 REMOVE FENCE L.F. 110 $10.00 $1,100.00 $6.10 $671.00 $7.50 $825.00 $10.00 $1,100.00 109 ROADWAY EXCAVATION INCL.HAUL C.Y. 700 $45.00 $31,500.00 $23.80 $16,660.00 $13.00 $9,100.00 $48.00 $33,600.00 110 CRUSHED SURFACING TOP COURSE,2 IN.DEPTH S.Y. 60 $25.00 $1,500.00 $9.80 $588.00 $19.00 $1,140.00 $20.00 $1,200.00 111 CRUSHED SURFACING TOP COURSE,4 IN.DEPTH S.Y. 100 $25.00 $2,500.00 $10.80 $1,080.00 $26.00 $2,600.00 $20.00 $2,000.00 112 CRUSHED SURFACING TOP COURSE,6 IN.DEPTH S.Y. 1700 $17.00 $28,900.00 $8.10 $13,770.00 $14.00 $23,800.00 $30.00 $51,000.00 113 HMA CL.3/8 IN.PG 64H-28 4 IN.DEPTH PATCH S.Y. 1700 $48.00 $81,600.00 $20.90 $35,530.00 $21.00 $35,700.00 $36.00 $61,200.00 114 JOB MIX COMPLIANCE PRICE ADJUSTMENT CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 115 COMPACTION PRICE ADJUSTMENT CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 116 HMA SURFACE SMOOTHNESS COMPLIANCE CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 117 UTILITY CASTING DEPTH COMPLIANCE CALC 1 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 $1.00 118 ADJUST EXISTING CATCH BASIN OR DRYWELL EACH 3 $800.00 $2,400.00 $223.50 $670.50 $706.00 $2,118.00 $950.00 $2,850.00 119 ADJUST EXISTING WATER VALVE EACH 7 $500.00 $3,500.00 $329.50 $2,306.50 $547.00 $3,829.00 $600.00 $4,200.00 120 EROSION CONTROL AND WATER POLLUTION PREVENTION L.S. 1 $1,500.00 $1,500.00 $3,234.00 $3,234.00 $3,006.00 $3,006.00 $1,200.00 $1,200.00 121 SOD INSTALLATION S.Y. 300 $20.00 $6,000.00 $14.40 $4,320.00 $20.00 $6,000.00 $23.00 $6,900.00 122 RIVER ROCK S.Y. 20 $50.00 $1,000.00 $60.40 $1,208.00 $26.00 $520.00 $40.00 $800.00 123 IRRIGATION SYSTEM REVISION EACH 8 $1,000.00 $8,000.00 $312.00 $2,496.00 $700.00 $5,600.00 $700.00 $5,600.00 124 CEMENT CONC.TRAFFIC CURB AND GUTTER L.F. 1170 $45.00 $52,650.00 $29.00 $33,930.00 $28.00 $32,760.00 $22.00 $25,740.00 125 CEMENT CONC.PEDESTRIAN CURB L.F. 100 $30.00 $3,000.00 $37.80 $3,780.00 $33.00 $3,300.00 $20.00 $2,000.00 126 CEMENT CONC.CURB WALL L.F. 105 $100.00 $10,500.00 $94.00 $9,870.00 $80.00 $8,400.00 $140.00 $14,700.00 127 CEMENT CONC.MEDIAN CURB L.F. 120 $50.00 $6,000.00 $37.80 $4,536.00 $37.00 $4,440.00 $26.00 $3,120.00 128 RAISED MEDIAN ISLAND S.Y. 40 $50.00 $2,000.00 $64.70 $2,588.00 $67.00 $2,680.00 $95.00 $3,800.00 129 CEMENT CONC.DRIVEWAY APPROACH S.Y. 450 $90.00 $40,500.00 $73.00 $32,850.00 $80.00 $36,000.00 $81.00 $36,450.00 130 RAISED PAVEMENT MARKER TYPE 2 EACH 8 $100.00 $800.00 $10.70 $85.60 $11.00 $88.00 $12.00 $96.00 131 BULLNOSE MARKER EACH 2 $500.00 $1,000.00 $507.50 $1,015.00 $541.00 $1,082.00 $550.00 $1,100.00 132 DELINEATOR AND CORE HOLE EACH 2 $200.00 $400.00 $96.20 $192.40 $102.00 $204.00 $120.00 $240.00 133 CHAIN LINK FENCE L.F. 110 $80.00 $8,800.00 $45.00 $4,950.00 $57.00 $6,270.00 $60.00 $6,600.00 134 CEMENT CONC.SIDEWALK S.Y. 460 $60.00 $27,600.00 $51.90 $23,874.00 $63.00 $28,980.00 $58.50 $26,910.00 135 CEMENT CONC.CURB RAMP TYPE PARALLEL A EACH 3 $2,600.00 $7,800.00 $1,383.00 $4,149.00 $1,550.00 $4,650.00 $2,500.00 $7,500.00 136 CEMENT CONC.CURB RAMP TYPE PARALLEL B EACH 1 $2,400.00 $2,400.00 $1,756.00 $1,756.00 $1,793.00 $1,793.00 $2,500.00 $2,500.00 137 MAILBOX SUPPORT,TYPE 1 EACH 23 $500.00 $11,500.00 $336.50 $7,739.50 $359.00 $8,257.00 $325.00 $7,475.00 138 PERMANENT SIGNING L.S. 1 $1,200.00 $1,200.00 $4,612.00 $4,612.00 $4,911.00 $4,911.00 $4,500.00 $4,500.00 139 PLASTIC LINE L.F. 1000 $3.00 $3,000.00 $3.05 $3,050.00 $3.25 $3,250.00 $3.00 $3,000.00 140 PLASTIC LINE-TYPE B L.F. 1500 $4.00 $6,000.00 $2.85 $4,275.00 $3.00 $4,500.00 $2.90 $4,350.00 141 PLASTIC WIDE LANE LINE L.F. 270 $7.00 $1,890.00 $5.90 $1,593.00 $6.50 $1,755.00 $5.90 $1,593.00 142 PLASTIC CROSSWALK LINE S.F. 190 $15.00 $2,850.00 $8.80 $1,672.00 $9.50 $1,805.00 $9.00 $1,710.00 143 PLASTIC CROSSHATCH MARKING L.F. 650 $6.00 $3,900.00 $5.90 $3,835.00 $6.50 $4,225.00 $6.00 $3,900.00 144 PLASTIC TRAFFIC ARROW EACH 4 $300.00 $1,200.00 $112.00 $448.00 $120.00 $480.00 $130.00 $520.00 145 REMOVE PLASTIC LINE L.F. 1350 $3.00 $4,050.00 $1.25 $1,687.50 $1.50 $2,025.00 $2.00 $2,700.00 146 GROUP MAILBOX PAD AND BOLTS EACH 1 $1,000.00 $1,000.00 $813.00 $813.00 $200.00 $200.00 $1,000.00 $1,000.00 147 GROUP MAILBOX EACH 1 $1,000.00 $1,000.00 $305.00 $305.00 $280.00 $280.00 $450.00 $450.00 Schedule A Total $524,394.00 $350,667.00 $370,658.00 $491,408.00 I Project Totals $524,394.00 ■ $350,667.00 $370,658.00 $491,408.00 Competitive bids were opened on March 19,2021. I CHECKLIST hereby certify to the best of my ability that this is a true Bid Proposal Checklist x x x and correct bid tabulation for the Park Rd Sidewalk Project, Bid Proposal Form x x x CIP#0301. Addendas Acknowledged x x x Cert-Wage Pymt.Compliance x x x Contractor Info x x x Bid Qualifications x x x Kelly Lyric - Bid Bond x x x Engineer/Project, anager Reps&Certs x x x Recycled Materials Form x x x CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 6, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Potential Grant Opportunity— Spokane Regional Transportation Council (SRTC) Preservation Call for Projects GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: March 23, 2021 Administrative report discussing SRTC's preservation call for projects. BACKGROUND: On March 1, 2021, SRTC issued a call for projects that makes available $6 million of federal funding to SRTC member agencies. Of the $6 million available, rural and small cities will be awarded a minimum of $805,000 up to a maximum of $1.65 million. This leaves $4.3-$5.2 million available for Spokane Valley to compete for with other agencies. Awarded funds will be available for obligation in 2022 and 2023. Funds are limited to preservation treatments only, which include grind/inlay/overlay projects or surface treatment projects, such as chip seals. Project awards are capped at $1 million and each agency is capped at $2 million of awarded funds. A minimum non-federal match of 13.5% is required, but applicants can score additional points if the non-federal match is 20% (+5 points) or 25% (+10 points) of the project total cost. A project can score a maximum number of 100 points. Applications are due April 30, 2021. After evaluating the program requirements, staff selected three projects that are expected to be the most competitive for this call for projects. All three projects involve varying degrees of asphalt grinding with a subsequent asphalt inlay and/or overlay. Surface treatments are not proposed. Projects are prioritized, as required per the application. Table 1: SRTC Preservation Call for Projects -Proposed Applications Project Rank Requested City Project Total Funds Contribution Cost Broadway Rd. at 1-90 #1 $1,000,000 $900,000 $1,900,000 (Fancher to Park) (53%) (47%) (100%) Sprague Ave. #2 $1,000,000 $1,000,000 $2,000,000 (Havana to Fancher) (50%) (50%) (100%) Evergreen Rd. #3 $ 951,500 $148,500 $1,100,000 (Broadway to Mission) (86.5%) (13.5%) (100%) OPTIONS: 1) Proceed with the motion as recommended, or 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee to finalize and submit applications to SRTC for the three projects identified in Table 1. BUDGET/FINANCIAL IMPACTS: The City will be responsible for any project costs beyond $1 million, as required per the call for projects. This applies to projects #1 and #2. The minimum 13.5% match is recommended for project#3 in order to maximize the award and also to prioritize projects #1 and #2 above project #3. It is highly unlikely that the City would receive more than one project award. Upon review with the Finance Dept., it has been identified that the City has sufficient funds in Pavement Preservation Fund #311 to satisfy local match requirements if awarded any single project, or a combination of projects #1 and #3, or projects #2 and #3. Also, if needed for work beyond grind and overlay, it has been identified that the City has sufficient REET funding in Funds #301 and #302 for those same combinations of projects. Should the City be in a fortunate enough position to receive funding awards for both projects #1 and #2, staff would reconvene with the Finance Dept. to provide a more thorough analysis of the City's ability to satisfy local match requirements. STAFF CONTACT: Bill Helbig, City Engineer ATTACHMENTS: None CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 6, 2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion consideration: Purchase of Police Body Worn Cameras GOVERNING LEGISLATION: City of Spokane Valley Interlocal Agreement 17-104 PREVIOUS COUNCIL ACTION TAKEN: March 23, 2021: Administrative Report BACKGROUND: Technical Support for the current Digital Evidence Management System (DEMS) has been discontinued. In evaluating replacement systems, the Spokane County Sheriff's Office discovered a bundled package that would provide DEMS, Tasers, and Body Worn Cameras that would be less expensive than buying these items separately and would allow the cameras to be fully integrated with DEMS and facilitate easier, time-saving storage of recorded footage. DEMS and Taser costs are existing costs in the City's agreement for law enforcement services. The Board of County Commissioners (BOCC) has authorized purchase of body worn cameras for all uniformed personnel that are in County-dedicated units and shared units. Sheriff Knezovich and Chief Ellis are asking the City of Spokane Valley City Council to consider authorizing the purchase of body worn cameras for all uniformed officers in Spokane Valley dedicated units. The BOCC has indicated their preference for Council to also authorize the upfront payment of purchase and implementation costs, rather than paying for the depreciated costs over the useful life of the equipment. Applicable Interlocal Agreement Language 4.4. Termination of the Agreement — Vehicles and Equipment. At the termination of this Agreement, CITY shall have the option to purchase, subject to agreement of SHERIFF and COUNTY, COUNTY-owned vehicles and/or equipment used to provide Services. 6.5 Capital Purchases. Capital equipment deemed necessary for all commissioned officers, excluding vehicles, with a cost greater than $50,000 may be billed to CITY at the time of purchase contingent upon prior CITY authorization All capital items purchased by County will become the property of COUNTY. All items purchased by CITY will become the property of CITY. All capital items......not immediately billed to CITY will be incorporated as fixed assets in the COCAP and reimbursed through depreciation. County shall consult with City prior to committing to capital purchases that exceed $200,000. Cost The County has offered to cover 60% the costs for the first five years. Spokane Valley's share of the DEMS/Taser/Bodycam bundle (beyond the current costs for DEMS and Tasers) would be $410,000 for the first year and $318,000 for each subsequent year, with a potential first year cost reduction due to mid-year implementation of public record personnel. The cost estimate includes public record and legal personnel associated with fulfilling requests for bodycam footage. Budget The 2021 City of Spokane Valley Budget includes $23,072,000 in appropriations for law enforcement services. The initial estimate received by the County for these services is $23,598,922. There is a $200,000 contingency budgeted. Other financial considerations are firing range/training center (starting in 2022, $100K-$200K annual operating) costs and mental health stabilization center (last estimate received approximately $200K annually) costs. OPTIONS: Authorize purchase and billing of body worn cameras for Spokane Valley police officers or direct to other options as appropriate. RECOMMENDED ACTION OR MOTION: Move to Authorize Spokane County and the Sheriff to purchase body worn cameras for all uniformed Spokane Valley dedicated police officers and bill the City for 40% of all associated Sheriff's Office costs at the time they are incurred. BUDGET/FINANCIAL IMPACTS: Increase annual law enforcement costs by approximately $410K in 2021 and $320K in subsequent years. The 2021 costs will include nonrecurring implementation costs as well as recurring costs, which will need to be included in a future budget amendment if authorized as these costs were not considered in the 2021 Budget development process. Ongoing costs would also need to be built into future budgets for the Public Safety Department. STAFF CONTACT: Morgan Koudelka, Senior Administrative Analyst; Police Chief Dave Ellis; Sheriff Ozzie Knezovich; Finance Director Chelsie Taylor ATTACHMENTS: N/A CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 6,2021 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑new business ❑public hearing ❑ information ®admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: Administrative report — City options for addressing abandoned shopping carts. GOVERNING LEGISLATION: Article XI, Section 11 Washington State Constitution; RCW 35A.11.020; RCW 35.22.280; RCW 9A.56.270; and Chapter 7.05 SVMC. PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: The City has received complaints regarding abandoned shopping carts, especially around the area along Sprague Avenue from Fancher Road west to the City limits. Staff have identified options for the City Council to consider dealing with abandoned shopping carts— both on public property(including public rights-of-way) and on private property. Legal Authority Generally,the City has broad authority to regulate abandoned shopping carts. Pursuant to Article XI, Section 11 of the Washington State Constitution, cities in Washington have broad authority to adopt and enforce ordinances to regulate municipal affairs and to provide for the public safety and welfare. Further,the City has broad authority to regulate nuisances pursuant to RCW 35A.11.020, RCW 35A.21.160, and RCW 35.22.280(30). These powers are generally limited only by constitutional provisions that may be applicable to enforcement, such as ensuring that the regulations are not arbitrary or vague, that due process is provided for imposition of any penalties that may be imposed, and that the fines are not unconstitutionally excessive. For due process,the City must provide an appeal process,which generally requires an opportunity for the retailer to challenge the fine imposed and to recover the cart. Thus, most cities hold carts for a period(generally at least 14 days)prior to disposing of them. There is no bright-line rule for excessive penalties. Courts look to the gravity of the offense compared to the extent of the fine 'when considering whether a penalty is excessive.' For the cities staff identified,penalties ranged from $25 to $115 (though in some cases those amounts also appeared to include costs associated with impoundment and disposal). The City may also be able to recover actual costs for impoundment and disposal. Examples Pursuant to these powers, other jurisdictions throughout the state have adopted ordinances specific to regulating abandoned shopping carts. Generally, most other cities have determined that abandoned shopping carts constitute nuisances. RCW 35A.11.020; RCW 35.22.280. Upon such determination, cities then impound the carts and assess a form of penalty/impoundment fee to the owners of the carts (i.e., the businesses where the cart came from): • Abandoned shopping carts are impounded, either from private property with the consent of the property owner or immediately when on public property. The owners, meaning the appropriate retail establishment, of the shopping cart are then notified that their cart has been impounded, are assessed a fine/impound fee, and informed that if the shopping cart Page 1 of 3 is not picked up within a certain period of time it will be disposed. • Should the owner not pick up the shopping cart within the requisite period of time, the city may then dispose of the shopping cart. In some instances, cities impose a disposal fee separate from and in addition to the fine/impound fee. • Each separate shopping cart is treated as a distinct violation and charged the associated fine/impound fee and disposal fee. • Some cities also will defer impound fees for a certain number of carts a month, such as the first four, provided that the retail establishment has implemented certain security measures. These security measures usually include: • Electronically-activated self-braking wheels; • Poles mounted to the shopping carts, which prevent their removal from the interior of the retail establishment; • Utilization of a cart patrol and removal company; • Dedicated security personnel; and • Any other measures deemed appropriate by, in the City's case,the City Manager or designee. Within the above process that various cities use, there is a lot of flexibility for what the City may do. When it comes to how long to impound a cart before disposal,most jurisdictions give a retail establishment 14 days to pick up their cart before disposal. See Yakima(YMC 6.27.060(A)(3)); Renton (RMC 6-27-5(B)); Auburn (AMC 8.18.040(B)(2)). This is likely to ensure conformance with due process principles allowing an appeal of any fine. When it comes to fines/impound fees, cities range from $25 (Federal Way)up to $115 (Yakima). The separate disposal fees similarly range from $25 (Federal Way) up to $70 (Auburn). Interestingly, the two cities who have high fines for impoundment, Renton and Yakima, do not charge a separate disposal fee. Instead, those cities give themselves the option of selling or otherwise disposing of the carts. Local Security Measures? Staff contacted a number of retailers regarding the security measures they currently have in place to limit carts from being taken from their property. Store Measures Cart Costs Costco Provides crew to monitor carts in lot and overnight lot security. Unknown Crews will retrieve nearby carts. No wheel lock security measures. Walmart Posts signs and has employees let customers know they cannot Unknown take carts. Will not collect carts offsite. No formal collection program, but employee provides pick-up truck to pick up carts once every week or two. No wheel lock security measures. Home Depot No security measures identified. No collection offsite. Unknown Rosauers Perimeter lock on one wheel. No formal collection program, $300-$600 but employee picks up carts periodically. Page 2 of 3 Winco Signs posted informing people they cannot take carts. No wheel $150 locks. If contacted with address,will go and pick up cart. Lowes No response. Spokane Valley options: Staff recommend a similar process to those adopted by other jurisdictions that provides for collection and impoundment of abandoned carts, imposes an fine/impound fee, and provides for disposal if the retailer fails to collect the abandoned carts. Depending on the disposal method and costs for a city contractor, described below, a separate additional disposal fee may be appropriate. To implement this general process, there are several issues that need to be addressed. First, the primary question is who will collect and impound carts, and where will they be taken for disposal? Currently, the City does not have additional available staff resources to actively, regularly, or periodically collect carts and to dispose of any trash or other materials in the carts. Further, there is no available City property for storing impounded carts. Staff believe it would require a contractor to provide such services and would likely put forth an RFP or RFQ to identify a contractor to provide those services if City Council ultimately adopts an abandoned cart regulation. Staff believe that the fines and costs should result in a cost-neutral operation for removal of abandoned carts. Thus, staff would recommend setting the fine/impound fee and disposal fee at an amount that both penalizes the retailer and recovers the costs to the City for collecting, impounding, and disposing of the abandoned carts. This amount would thus likely be dependent on the contractor's costs and method of disposal. Finally, staff would like to receive City Council consensus on whether to include a fee deferral. Allowing a deferral on fines for retail establishments who implement security measures provides an incentive for retailers to take a proactive approach in keeping shopping carts located on site and to eliminate abandoned carts. It also limits possible penalties on retailers who currently provide security measures to limit abandoned shopping carts. For carts on private property, it is a misdemeanor to either remove a shopping cart or be in possession of a shopping cart removed from "a retail establishment with the intent to deprive the owner of the shopping cart the use of the cart." RCW 9A.56.270. Further, the City has nuisance regulations regulating the storage of items like abandoned shopping carts on private property. SVMC 7.05.040. The City can likely incentivize private citizens to allow the City to impound shopping carts on private property by agreeing to not refer the individual for prosecution. Should an individual not allow the City to impound carts, the City can either proceed under RCW 9A.56.270 or proceed under its nuisance code provisions. Staff are seeking City Council consensus to continue developing appropriate abandoned shopping cart regulations. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Discussion. BUDGET/FINANCIAL IMPACTS: Unknown. If a regulatory program is implemented, there may be initial costs to any contractor to provide cart impoundment and disposal, but staff believe an abandoned cart program could ultimately be cost-neutral through penalties and costs imposed on the violating retailers. STAFF CONTACT: Erik Lamb, Deputy City Attorney; Aziza Foster, Legal Intern. ATTACHMENTS: PowerPoint Presentation Page 3 of 3 ABANDONED SHOPPING CARTS Erik Lamb Deputy City Attorney, City of Spokane Valley Aziza Foster Legal Intern, City of Spokane Valley April 6, 2021 City of Spokane Valley- Office of the City Attorney ,....___________ _ Abandoned ShoppingCarts City has received reports _, ' about abandoned shopping -� - �' carts on private property and in City rights-of-wayilllb te / , _ ar ! , A , ,` Creates a health and safety ,� ��, t ; ,� M .,__ .5., , Y/., ' - issue L_ . _ Many carts are also filled �T . , l1- r �, x� 4 with trash .��: � - P s City of Spokane Valley- Office of the City Attorney 2 Authority regulate ?to Article XI, Section ii of the Washington Constitution May make and enforce any "local police, sanitary and other regulations as are not in conflict with general laws." RCW 35A.ii.o2o, RCW 35A.21.16o, and RCW 35.22.28o(3o) To declare what shall be a nuisance, to abate nuisances, and to impose fines for nuisances RCW 9A.56.27o Misdemeanor to remove or be in possession of an illegal shopping cart. Constitutional limitations? Not arbitrary or vague, due process, excessive penalties City of Spokane Valley- Office of the City Attorney -- -- process — • y g - ___ � , • l es Declared public nuisance Impound abandoned shopping carts and fine retail establishment Immediate impound from public property, with consent from private property Give notice carts will be disposed if not picked up within 4-days Fines/Impound Fees range from $25 (Federal Way) to $115 (Yakima) If carts are not picked up, dispose of the cart Some charge separate disposal fee (range from $25 (Federal Way) to $70 (Auburn)) Each cart is considered a separate violation and charged a separate fine Attempt to receive consent to remove from private property RCW 9A.56.27o - Unlawful to remove or be in possession of a cart removed from a store with the intent to deprive the owner the use of the cart SVMC 7.05.040 - Nuisance Abatement City of Spokane Valley- Office of the City Attorney ,...._0-veMew of Process Cont . f, -\. -74 It,_ • � . 0 _. - Fee deferral for limited number of ': � r _- .'0"'�t y t' - ` .. ►►` carts if security measures -.-,---..--4 4 implemented' ,.,...,......tili .::::...:•?:•:••7:•:7:::::::::.:::::::::::::<•::;:::::::::.!•' :,..,::::::: ' -',.v•q....0:*.:::::::::::::.:•:', ,'..:. .." tx- • • 5 r„tn`, „ • + .. .. . ml,2,�_: Agt:ra j/ ,114�, s' Electronically-activated self- ' i •' fI3' rl.' . r ' * +i:�,f .+„y1+.{•+•� •..s ` ii.•a is• •.r i0`". * /,, ?/r rf'1 e.. *� .• • 1 i .0. , {= ` .' : , .• r ::••!.:..x ' w ,4, •\Y., \{,t braking wheels 7 :r ♦• i �k ,i ; �►T �::.• ' r ,; Poles mounted to the carts to''� ,' •` prevent their removal . •r.. ; ' .� SS • Utilization of a cart patrol and �, removal company. - :• , �;. - ., Dedicated security personnel. and .. h Other measures deemed appropriate City of Spokane Valley- Office of the City Attorney Cgta1=oea4+ctaiIers Store Measures Cart Costs Costco Provides crew to monitor carts in lot and overnight lot security. Crews Unknown will retrieve nearby carts. No wheel lock security measures. Walmart Posts signs and has employees let customers know they cannot take carts. Unknown Will not collect carts offsite. No formal collection program, but employee provides pick-up truck to pick up carts once every week or two. No wheel lock security measures. Home No security measures identified. No collection offsite. Unknown Depot Rosauers Perimeter lock on one wheel. No formal collection program, but $300-$600 employee picks up carts periodically. Winco Signs posted informing people they cannot take carts. No wheel locks. If $i5o contacted with address, will go and pick up cart. Lowes No response. City of Spokane Valley- Office of the City Attorney 6 Spokan * -___ • . • erations ,._. Impoundment and disposal services .._; {- .ra ,: F - No •available staff resources; no City . ,� property r. Likely private contractor r Fine/impound fee amounts i iiiip . ' ,. , Iti-i ,, .. , ,, +R' k K f . 4 atr �- � _� Y. . Penalize retailer and collect amounts a .. ��. ' to recover costs for impoundment and 4 ; disposal �� 4 `� a Fee deferral? ° '' " _.}� - • Limits penalties on retailers who are s' � _A_ `i T -. r Ar _cam= - .. .-... ,,,,i... .„: .,,,.., „.._..... _ _ currently trying to limit abandoned 4: carts „ -. � °_ Incentives proactive approach for fi retailers Other issues? In conjunction with "camp" clean-up City of Spokane Valley-Office of the City Attorney Quesuons • City of Spokane Valley- Office of the City Attorney 8 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 6,2021 Department Director Approval: Check all that apply: ❑ consent ❑old business ❑public hearing ❑ information ®admin.report ❑new business AGENDA ITEM TITLE: City Council in-person meetings GOVERNING LEGISLATION: Governor's Proclamation 20-28,et seq. PREVIOUS COUNCIL ACTION TAKEN: 3-17-2020: Council approved Emergency Proclamation 20- 005 relating to the COVID-19 pandemic BACKGROUND: In person meetings prohibited: Last March, in response to the COVID-19 pandemic, the Governor issued a declaration of emergency and issued several proclamations amending various statutory requirements for government operations. Pursuant to Proclamation 20-28, the Governor temporarily suspended certain requirements of the Open Public Meetings Act (OPMA) and prohibited in- person City Council meetings. Accordingly, the City Council and Planning Commission have been conducting all meetings remotely via Zoom. Current OPMA requirements: Under a recent amendment (Proclamation 20-28.14), the OPMA was amended so that agencies could conduct their open public meetings with an in-person component so long as the meeting complies with the following requirements: • Comply with the guidelines for"business meetings" (see below). • Provide a physical space,either at the primary meeting location or an overflow space,for members of the public to attend in person and hear all meeting attendees at the same time. o City Council chambers and a portion of the lobby would be used for the physical space. City Council would be present in Council chambers as well. • "Accommodate, to the extent practicable, those wishing to participate in and/or attend the public meeting by allowing persons to attend the meeting by listening and speaking through operable telecommunications devices." (e.g.teleconference number,Zoom). o The City would continue to provide the same Zoom option for members of the public to participate, including offering Zoom testimony capability in addition to any in-person testimony option. o Current hardware limitations would only provide wide shot of the dais, and not display Councilmembers individually. o City Manager and City Attorney view would remain the same as prior Zoom meetings. o Recommend that City Staff make presentations remotely via Zoom,and not in City Council chambers. o City Clerk would participate via Zoom. o In-person public testimony could be offered with additional camera view at Podium or other physical location in City Hall if desired. o Meeting broadcast would continue on Comcast channel 14 and via Zoom webinar. If at any time during the meeting the in-person component cannot comply with the above, including the remote access portions,the meeting must either(1)recess until compliance is restored or(2)if compliance cannot be restored, adjourn. Page 1 of 3 Business Meeting and L&I Requirements: Notably, there is no designation or guidance specific to "governmental"operations,so City Council meetings fall under the limits of the"business meetings"under Phase 3. The in-person component of City Council meetings must comply with the following "business meeting" and Washington Depaitnient of Labor and Industries requirements(all are current to the Phase 3 requirements): • Limit room capacity to fifty percent of the fire marshal capacity,or 400 people,whichever is fewer.This capacity limit does not include staff. o Current capacity is 247,so the maximum number would be 123,subject to additional spacing limits below. • All persons at the meeting,including Councilmembers,staff, and members of the public,maintain at least six feet of physical distance. Post a sign at the City Hall entrance notifying citizens that they are required to wear a cloth face covering. o Staff have conducted a mock set-up. Based on the six-foot distance limit,there would be approximately 25 chairs available for members of the public. If more than 25 citizens attended,the City would have to allow the first 25 (subject to advance sign-ups as described below) and would require any additional members of the public to attend remotely via Zoom or telephone. o City Council would be seated at the dais,but would have shielding on each side to ensure appropriate separation from other Councilmembers similar to what is provided at the front permit center spaces. • All persons at the meeting,including Councilmembers,staff,and members of the public,must wear a proper face covering at all times which includes covering their mouth and nose. o City Councilmembers and staff must wear masks over mouth and nose while speaking/presenting at the in-person portion. • Adjust and/or remove public seating areas to ensure that physical distancing is maintained. o All chairs would be removed except for those spaced six-feet apart. • Frequently clean high-touch surfaces. o Staff anticipate that the microphone and podium would be cleaned by a staff member between each speaker. • Ensure each meeting room is properly cleaned/sanitized between uses. o Clean all surfaces before and after each meeting. Staff have confirmed that the janitors can provide this additional service for an extra cost. • When feasible,pre-register attendees and retain contact information for all attendees for at least 28 days. o Due to the capacity limits,the City would,via the City Clerk or Planning Commission Secretary,provide a sign-up in advance of the meeting for those wishing to ensure an available seat and would seek voluntary contact information through the sign-up. Further, at least one staff member would need to be present at the meeting to seek voluntary contact information from any other attendees and to ensure capacity limits were not exceeded. All contact information would be voluntary due to OPMA requirements that provide that the City cannot require personal information as a condition to attend an open meeting. • Stagger attendee entrance and exit to reduce gathering in groups. • Minimize attendees in public areas. • Adjust mechanical ventilation systems to bring in as much outside air as possible. • Increase filters to MERV 13 if the HVAC can accommodate. • Keep doors and windows open where possible and utilize fans to improve ventilation. • Have at least one COVID-19 Program Supervisor to ensure masking and social distancing practices are enforced and practiced by all event attendees. o At least one staff member would be present to enforce the masking, social distancing, and capacity requirements. One member of the SVPD would also be available to assist with enforcement of disruptive individuals. Page 2 of 3 o City would provide additional signage related to masking,distancing, and capacity limits. City would provide additional hand sanitizer stations. The City must adopt a written procedure of operations at least as protective as the requirements outlined above. Other Cities? At this time,staff have only identified one other city(Pullman)that is intending to operate a "hybrid" meeting with both an in-person and remote option. They have indicated that with all of the distancing requirements,they will have capacity for 14 members of the public, so they will limit capacity and have a testimony option and viewing option remotely for "overflow" purposes. Both Spokane and Liberty Lake have indicated they are not going to in-person at this time, although they continue to review the issue periodically. Several cities that were contacted raised concerns about ensuring all of the requirements were met, providing sufficient space for the public concurrently while running a remote version as well,providing additional staff to manage mask wearing, distancing, and capacity, and dealing with contact tracing if anyone who attended a meeting tested positive. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Discussion. BUDGET/FINANCIAL IMPACTS:Unknown at this time. Additional cleaning would require additional costs to janitorial contract, additional staff availability and cost to provide for someone to ensure mask, social distancing,capacity, and contact information requirements are met. STAFF CONTACT: Mark Calhoun, City Manager; Erik Lamb, Deputy City Attorney; Chad Knodel, IT Manager. ATTACHMENTS: Page 3 of 3 DRAFT ADVANCE AGENDA as of April 1,2021; 8:30 a.m. Please note this is a work in progress; items are tentative To: Council& Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings April 13,2021,Formal Meeting,6:00 p.m. [due Tue Apr 6] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance 21-004 Amending Camping Regulations-E.Lamb,M.Koudelka,A.Anderson(10 min) 3.Admin Report: Visit Spokane Update-Joanne Ross (20 minutes) 4.Admin Report: Fairchild AFB Training Center Partnership- Chief Ellis (10 minutes) 5.Admin Report: Parking Update-Bill Helbig, Cary Driskell (20 minutes) 6.Advance Agenda-Mayor Wick (5 minutes) 7. Executive Session: Pending Litigation; Property Acquisition [*estimated meeting: 70 mins] April 20, Study Session,6:00 p.m. [due Tue Apr 13] ACTION ITEMS: 1.Motion Consideration: Bid Award, Sullivan Rd Overcrossing UPRR Deck Repair-Bill Helbig (5 minutes) 2.Motion Consideration: Bid Award,Balfour Park Frontage Improvements-Bill Helbig (10 minutes) NON-ACTION ITEMS: 3. Spokane Valley Partners, Second Harvest-Cal Coblentz,Jason Clark (20 minutes) 4.Advance Agenda-Mayor Wick (5 minutes) April 27,2021,Formal Meeting,6:00 p.m. [due Tue Apr 20] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: 2021 Budget Amendment-Chelsie Taylor (10 minutes) 3.Admin Report: Title 24 Code Text Amendment(CTA 2020-0004)-Jenny Nickerson (10 minutes) 4.Admin Report; Advance Agenda-Mayor Wick (5 minutes) 5. Info Only: Department Monthly Reports 6. Info Only: Energy Code Update-Jenny Nickerson [*estimated meeting: 30 mins] May 4, Study Session,6:00 p.m. [due Tue Apr 27] 1. Potential and Pending Projects-Chelsie Taylor (15 minutes) 2.Aquatics Update -John Bottelli (10 minutes) 3.Advance Agenda-Mayor Wick (5 minutes) May 11,2021,Formal Meeting,6:00 p.m. [due Tue May 4] 1.PUBLIC HEARING: 2021 Budget Amendment (10 minutes) 2.First Reading Ordinance 21 Amending 2021 Budget- Chelsie Taylor (10 minutes) 3. Consent Agenda(claims,payroll,minutes) (5 minutes) 4.First Reading Ordinance 21- Title 24 CTA(2020-0004)-Jenny Nickerson (20 minutes) 5.Advance Agenda-Mayor Wick (5 minutes) [*estimated meeting: 50 mins] May 18, Study Session,6:00 p.m. [due Tue May 11] 1.Advance Agenda-Mayor Wick (5 minutes) May 25,2021,Formal Meeting,6:00 p.m. [due Tue May 18] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2. Second Reading Ordinance 21- Amending 2021 Budget-Chelsie Taylor (10 minutes) 3. Second Reading Ordinance 21- Title 24 CTA(2020-0004)-Jenny Nickerson (10 minutes) 4.Advance Agenda-Mayor Wick (5 minutes) 5. Info Only: Department Monthly Reports [*estimated meeting: 30 mins] Draft Advance Agenda 4/1/2021 8:53:58 AM Page 1 of 2 June 1, Study Session,6:00 p.m. [due Tue May 25] ACTION ITEMS; 1.Motion Consideration,Bid Award, 0317 Appleway-Stormwater—Bill Helbig (5 minutes) NON-ACTION ITEMS; 2.Advance Agenda—Mayor Wick (5 minutes) June 8,2021,Formal Meeting,6:00 p.m. [due Tue June 1] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Advance Agenda—Mayor Wick (5 minutes) June 15,2021,Budget Workshop 2022 Budget 8:30 am—3:00 pm (Tentative) June 15,Study Session, 6:00 p.m.Meeting Cancelled(Tentative) AWC Conference:June 22-25— live and recorded webinars June 22,2021,Formal Meeting,6:00 p.m. [due Tue June 15] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Advance Agenda—Mayor Wick (5 minutes) 3. Info Only: Department Monthly Reports June 29,2021, Study Session,6:00 p.m. [due Tue June 22] 1.Advance Agenda—Mayor Wick (5 minutes) July 6,2021, Study Session,6:00 p.m. [due Tue June 29] 1.Advance Agenda—Mayor Wick (5 minutes) July 13,2021,Formal Meeting,6:00 p.m. [due Tue July 6] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report: Council Goals&Priorities for Use of Lodging tax—Chelsie Taylor (10 minutes) 3.Advance Agenda—Mayor Wick (5 minutes) July 20,2021, Study Session,6:00 p.m. [due Tue July 13] 1.Advance Agenda—Mayor Wick (5 minutes) July 27,2021,Formal Meeting,6:00 p.m. [due Tue July 20] 1. Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Motion Consideration: Council Goals&Priorities for Use of Lodging Tax— Chelsie Taylor (10 minutes) 3.Advance Agenda—Mayor Wick (5 minutes) 4. Info Only: Department Monthly Reports *time for public or Council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities PFD Presentation Arts Council Sculpture Presentations SRTC Interlocal Agreement Artwork&Metal Boxes St. Illumination(owners,cost,location) Core Beliefs Resolution St. O&M Pavement Preservation Health District Stats Vehicle Wgt Infrastructure Impact Mirabeau Park Forestry Mgmt. Water Districts& Green Space Park Lighting Way Finding Signs Parking FINANCE DEPARTMENT Spokane Chelsie Taylor,Finance Director 4000 Val ley 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509)720-5000 •Fax: (509)720-5075 • www.spokanevalley.org Memorandum To: Mark Calhoun, City Manager From: Chelsie Taylor, Finance Director Date: March 22, 2021 Re: Finance Department Activity Report— February 2021 Following is information pertaining to Finance Department activities through the end of February 2021 and included herein is an updated 2020 Budget to Actual Comparison of Revenues and Expenditures through the end of December 2020. For the next couple of months we will focus our financial analysis on 2020 rather than 2021, because how 2020 wraps up will largely guide our decision making process as we progress towards the 2022 Budget development process. 2020 Year-end Process In February we have continued to work on closing the books for 2020, and we hope to have this process complete by the end of March. This process typically continues through March because we continue to receive additional information pertaining to 2020 for both revenues and expenditures (particularly construction related activity). Following the closing of the books, we will begin the process of preparing our annual financial report which will be finished by the end of May. We hope to have the State Auditor's Office onsite in June to begin the audit of 2020. Budclet to Actual Comparison Report A report reflecting 2020 Budget to Actual Revenues and Expenditures for those funds for which a 2020 Budget was adopted is located on pages 5 through 17. It's important to keep in mind that the figures included are preliminary and we anticipate they will continue to change as a result of the fact that we continue to receive invoices related to 2020 expenditure activity as well as some additional revenues. We will follow up with final 2020 figures once the books are closed. We've included the following information in the report: • Revenues by source for all funds, and expenditures by department in the General Fund and by type in all other funds. • A breakdown between recurring and nonrecurring revenues and expenditures in the General Fund, Street O&M Fund and Stormwater Fund. • The change in fund balance including beginning and ending figures. The beginning fund balance figures are those that are reflected in our 2019 Annual Financial Report. • Columns of information include: o The 2020 Budget as adopted o December 2020 activity o Cumulative 2020 activity through December 2020 o Budget remaining in terms of dollars o The percent of budgeted revenue collected or budgeted expenditures disbursed P:IFinancelFinance Activity Reports\Council Monthly Reports1202112021 02 28-2020 12 PRELIMINARY No 3.docx Page 1 A few points related to the General Fund #001 (page 5): Recurring revenues collections are currently at 110.18% of the amount budgeted with 100.00% of the year elapsed. • Property taxes are paid to Spokane County in two installments each year on April 30 and October 31 and are then remitted to the City primarily in May and November with lesser amounts typically remitted in June and December. Property taxes received thus far in 2020 are $12,085,298 or 97.21% of the amount budgeted. In January we received one final payment related to 2020 collections that is reflected herein. The amount collected below budget appears to be due to the effects of the COVID-19 pandemic on the economy, including delays allowed in property tax payments allowed by Spokane County. • Sales tax collections finished the year at$25,238,481 which was $3,454,481 or 15.86% greater than the amended budgeted. The 2020 budget was amended downward due to the estimated impacts of the COVID-19 pandemic on the economy. • Gambling taxes are at$207,286 or 70.51% of the amount budgeted. Gambling taxes are paid quarterly with fourth quarter payments due by January 31st. At this point we have not received and booked all 2020 revenues. Due to COVID-19 pandemic, we anticipate that 2020 revenues will be less than the budgeted amounts. • Franchise Fee and Business Registration revenues are typically received in the month following a calendar year quarter. In 2020 we have received $1,240,837or 101.71% of the amount budgeted. • State shared revenues are composed of State of Washington distributions that include items such as liquor board profits, liquor excise tax, streamlined sales tax mitigation and criminal justice monies. Most of these revenues are paid by the State in the month following a calendar quarter. These have collectively finished the year at $2,334,776 or 38.30% greater than the amount budgeted. • Fines and forfeitures revenues are composed of monthly remittances from Spokane County with payments made in the month following the actual assessment of a fine and false alarm fees. These have finished the year at$747,092 which is $330,608 or 30.68% less than the amount budgeted. • Community and Public Works service revenues are largely composed of building permit and plan review fees as well as right of way permits. Revenues are currently at$3,383,422 or 158.86% of the amount budgeted. The amount collected is far in excess of the amount of the budget expectation primarily due to several large construction projects in the City that were permitted during 2020. • Recreation program revenues are composed of revenues generated by the variety of parks and recreation programs including classes, swimming pools (in-season), and CenterPlace. The year ended with revenues totaling $159,488 or 33.46% greater than the amended budget. We saw a significant decrease in 2020 revenues as compared to 2019 due to not being able to operate the City's normal recreation and aquatics activities with the COVID-19 pandemic. The 2020 budget was amended to reflect the decrease. Recurring expenditures are currently at$40,871,425 or 95.28% of the amount budgeted with 100.00% of the year elapsed. Once all invoices related to 2020 activity are received and booked, we anticipate a higher percentage of the budget will be consumed. Investments (page 18) Investments at December 31 total $77,074,125 and are composed of $71,995,467 in the Washington State Local Government Investment Pool and $5,078,658 in bank CDs. P:IFinancelFinance Activity Reports\Council Monthly Reports1202112021 02 28-2020 12 PRELIMINARY No 3.docx Page 2 Total Sales Tax Receipts (page 19) Total sales tax receipts reflect State remittances through December and total $28,450,869 including general, criminal justice, and public safety taxes. This figure is $1,068,277 or 3.90% greater than the same twelve-month period in 2019. Economic Indicators (pages 20—22) The following economic indicators provide information pertaining to three different sources of tax revenue that provide a good gauge of the health and direction of the overall economy. 1. Sales taxes (page 20) provide a sense of how much individuals and businesses are spending on the purchase of goods. 2. Hotel / Motel taxes (page 21) provide us with a sense of overnight stays and visits to our area by tourists or business travelers. 3. Real Estate Excise taxes (page 22) provide us with a sense of real estate sales. Page 20 provides a 10-year history of general sales tax receipts (not including public safety or criminal justice) with monthly detail beginning January 2012. • Compared with calendar year 2020, 2021 collections have increased by$361,474 or 16.04%. • Tax receipts reached an all-time high in 2020 of $25,238,481, besting the previous record year of 2019 when $24,204,762 was collected. Page 21 provides a 10-year history of hotel/motel tax receipts with monthly detail beginning January 2012. • Compared with calendar year 2020, 2021 collections have decreased by $10,197 or 28.17%. • Collections reached an all-time high in 2019 of $743,851, and subsequently decreased to $443,243 in 2020. The decrease from prior year reflects the effects of COVID-19 on the economy. Page 22 provides a 10-year history of real estate excise tax receipts with monthly detail beginning January 2012. • Compared with calendar year 2020, 2021 collections have increased by $64,799 or 30.49%. • Collections reached an all-time high in 2018 of$3,800,432, and subsequently decreased to a range of approximately $3,334,000 to $3,658,000 in the years 2019 through 2020. Debt Capacity and Bonds Outstanding (page 23) This page provides information on the City's debt capacity, or the dollar amount of General Obligation (G.O.) Bonds the City may issue, as well as an amortization schedule of the bonds the City currently has outstanding. • The maximum amount of G.O. bonds the City may issue is determined by the assessed value for property taxes which for 2021 is $11,553,065,482. Following the December 1, 2020 debt service payments, the City has $11,120,000 of nonvoted G.O. bonds outstanding which represents 6.42% of our nonvoted bond capacity, and 1.28% of our total debt capacity for all types of bonds. Of this amount: o $4,100,000 remains on bonds issued for the construction of CenterPlace. These bonds are repaid with a portion of the 1/10 of 1% sales tax that is collected by the Spokane Public Facilities District. o $450,000 remains on bonds issued for road and street improvements around CenterPlace. The bonds are repaid with a portion of the real estate excise tax collected by the City. o $6,570,000 remains on bonds issued for construction of the new City Hall. The bonds are to be repaid with General Fund revenues. P:IFinancelFinance Activity Reports\Council Monthly Reports1202112021 02 28-2020 12 PRELIMINARY No 3.docx Page 3 Street Fund Revenue Sources (pages 24 and 25) The last two charts reflect a history for the two primary sources of revenue in Street Fund #101. These include: • Page 24 provides a 10-year history of Motor Vehicle Fuel Tax collections with monthly detail beginning January 2012. o Compared with calendar year 2020, 2021 collections have decreased by$9,110 or 5.97%. o Tax receipts peaked in 2007 at just approximately $2.1 million, and subsequently decreased to a range of approximately $1,858,000 to $2,072,094 in the years 2011 through 2018. o The decrease from prior year reflects the effects of COVID-19 on the economy. • Page 25 provides a 10-year history of Telephone Utility Tax collections with monthly detail beginning January 2012. o Compared with 2020, 2021 collections have decreased by $115,893 or 94%. Unlike tax revenues collected by the State and remitted monthly, these taxes are paid to the City directly by the service provider. Consequently there is not a"clean cutoff' in terms of when a vendor pays the tax. o In analyzing the dramatic decrease in January 2021, we did not that most of January's revenues were received in March. We expect a more realistic/comparable revenue figure in our next report. o Tax receipts peaked in 2009 at $3,054,473 and have decreased each year since due to what we suspect is the reduction in land lines by individual households. o The 2020 was adopted with a revenue estimate of $1,521,000 and actual receipts came in at approximately $1.32 million. There was a distinct decline in the months of August through December that appears to be due to the effects of COVID-19 on the economy. o The City hired a consultant to perform an audit of providers who pay the telephone utility tax. The audit assessed whether providers are accurately remitting all taxes owed to the City, and the consultant was paid on a contingent basis out of revenues recovered from the telephone providers. Four audits were completed, and the City received payments totaling $555,774 which is comprised of recovered revenue plus interest and penalty fees. Per the contract with the consultant, the City paid $138,944 or 25% of the amount recovered. The City has now completed all of the audits that were performed. P:IFinancelFinance Activity Reports\Council Monthly Reports1202112021 02 28-2020 12 PRELIMINARY No 3.docx Page 4 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 12,432,400 1,356,890 12,085,298 (347,102) 97.21% Sales Tax 21,784,000 4,496,500 25,238,481 3,454,481 115.86% Sales Tax-Public Safety 1,034,000 201,835 1,163,313 129,313 112.51% Sales Tax-Criminal Justice 1,826,000 355,093 2,049,075 223,075 112.22% Gambling Tax and Leasehold Excise Tax 294,000 1,322 207,286 (86,714) 70.51% Franchise Fees/Business Registration 1,220,000 302,957 1,240,837 20,837 101.71% State Shared Revenues 1,688,200 594,256 2,334,776 646,576 138.30% Fines, Forfeitures and Penalties 1,077,700 112,109 747,092 (330,608) 69.32% Community and Public Works 2,129,800 238,581 3,383,422 1,253,622 158.86% Recreation Program Revenues 119,500 12,660 159,488 39,988 133.46% Miscellaneous Department Revenue 21,000 124 21,156 156 100.74% Miscellaneous&Investment Interest 791,700 22,017 343,222 (448,478) 43.35% Transfers in-#105(h/m tax-CP advertising) 30,000 0 0 (30,000) 0.00% Total Recurring Revenues 44,448,300 7,694,345 48,973,446 4,525,146 110.18% Expenditures City Council 622,187 53,171 528,342 93,845 84.92% City Manager 1,031,182 74,752 882,323 148,859 85.56% City Attorney 707,942 58,316 636,707 71,235 89.94% Public Safety 26,873,703 2,438,429 26,549,958 323,745 98.80% Deputy City Manager 277,187 19,901 269,178 8,009 97.11% Finance/IT 1,478,523 121,706 1,321,528 156,995 89.38% Human Resources 313,316 25,936 300,975 12,341 96.06% City Hall Operations and Maintenance 296,270 44,674 305,918 (9,648) 103.26% Community&Public Works-Engineering 1,955,081 195,899 1,600,053 355,028 81.84% Community&Public Works-Econ Dev 1,119,829 137,868 968,198 151,631 86.46% Community&Public Works-Bldg&Plan 2,420,414 218,323 2,264,730 155,684 93.57% Parks&Rec-Administration 337,227 31,371 325,025 12,202 96.38% Parks&Rec-Maintenance 917,500 145,159 907,903 9,597 98.95% Parks&Rec-Recreation 242,921 11,620 170,715 72,206 70.28% Parks&Rec-Aquatics 132,853 22,895 117,023 15,830 88.08% Parks&Rec-Senior Center 43,447 2,428 28,689 14,758 66.03% Parks&Rec-CenterPlace 817,359 89,064 712,788 104,571 87.21% General Government 1,321,111 248,439 991,300 329,811 75.04% Transfers out-#204('16 LTGO bond debt service) 401,450 33,454 401,450 0 100.00% Transfers out-#309(park capital projects) 160,000 13,333 160,000 0 100.00% Transfers out-#311 (Pavement Preservation) 982,023 81,835 982,023 0 100.00% Transfers out-#501 (CenterPlace kitchen reserve) 36,600 3,050 36,600 0 100.00% Transfers out-#502(insurance premium) 410,000 34,167 410,000 0 100.00% Total Recurring Expenditures 42,898,125 4,105,791 40,871,425 2,026,700 95.28% Recurring Revenues Over(Under) Recurring Expenditures 1,550,175 3,588,554 8,102,021 6,551,846 Page 5 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget #001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Potential Settlement Proceeds 500,000 0 0 (500,000) 0.00% Grant Proceeds 198,000 13,317 39,169 (158,831) 19.78% CARES Act Grant 4,352,400 4,294,803 4,352,400 0 100.00% Total Nonrecurring Revenues 5,050,400 4,308,120 4,391,569 (658,831) 86.95% Expenditures City Manager(office furniture for Housing Sery emp) 5,000 0 0 5,000 0.00% Public Safety(carpet&workstation replacement) 15,000 0 0 15,000 0.00% Public Safety(full facility generator) 58,310 0 86,109 (27,799) 147.67% Public Safety(SV Police Athletic League Grant) 0 0 1,263 (1,263) 0.00% Public Safety(replace HVAC units at Precinct) 60,000 0 0 60,000 0.00% City Hall Chambers(east wall repairs) 500,000 68,366 340,284 159,716 68.06% Building (equipment for new code enf officer) 13,700 0 11,579 2,121 84.52% Community&Public Works(Appleway Trail ED Stt 25,000 2,227 25,000 0 100.00% Community&Public Works(Housing Action Plan) 100,000 21,686 51,153 48,847 51.15% Community&Public Works(2020 SMP Periodic Ri 3,000 5,073 17,415 (14,415) 580.50% Parks&Rec(CenterPlace carpeting) 9,500 0 9,500 0 100.00% General Government (City Hall generator) 44,993 0 13,590 31,403 30.21% General Government-IT capital replacements 190,000 16,335 101,389 88,611 53.36% General Government(Covid-19 Related Costs) 4,352,400 59,543 4,261,977 90,423 97.92% Transfers out-#101 (Street Fund operations) 350,200 0 0 350,200 0.00% Transfers out-#122(replenish reserve) 500,000 0 0 500,000 0.00% Transfers out-#309(Browns Park 2019 Imp) 121,298 0 0 121,298 0.00% Transfers out-#309(CenterPlace West Lawn) 1,901,581 0 0 1,901,581 0.00% Transfers out-#309(CenterPlace roof repairs) 810,000 0 0 810,000 0.00% Transfers out-#309(Browns Park 2020 Imp) 75,000 0 0 75,000 0.00% Transfers out-#501 (new code enf vehicle) 30,000 0 0 30,000 0.00% Total Nonrecurring Expenditures 9,164,982 173,230 4,919,259 4,245,723 53.67% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (4,114,582) 4,134,889 (527,691) 3,586,891 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (2,564,407) 7,723,444 7,574,330 10,138,737 Beginning fund balance 37,427,218 37,427,218 Ending fund balance 34,862,811 45,001,548 Page 6 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Telephone Utility Tax 1,521,000 85,697 1,223,873 (297,127) 80.47% Motor Vehicle Fuel(Gas)Tax 1,715,000 294,023 1,737,864 22,864 101.33% Multimodal Transportation 113,000 32,960 131,847 18,847 116.68% Right-of-Way Maintenance Fee 70,000 0 12,197 (57,803) 17.42% Investment Interest 17,000 63 829 (16,171) 4.88% Miscellaneous Revenue 10,000 808 2,268 (7,732) 22.68% Total Recurring Revenues 3,446,000 413,551 3,108,878 (337,122) 90.22% Expenditures Wages/Benefits/Payroll Taxes 1,059,613 106,382 946,200 113,413 89.30% Supplies 146,050 12,578 128,209 17,841 87.78% Services&Charges 2,426,467 343,754 2,127,244 299,223 87.67% Snow Operations 543,776 263,710 893,238 (349,462) 164.27% Intergovernmental Payments 922,000 61,196 741,201 180,799 80.39% Transfers out-#501 (non-plow vehicle rental) 14,500 1,208 14,500 0 100.00% Transfers out-#501 (plow replace) 48,500 4,042 48,500 0 100.00% Total Recurring Expenditures 5,160,906 792,870 4,899,093 261,813 94.93% Recurring Revenues Over(Under) Recurring Expenditures (1,714,906) (379,319) (1,790,215) (75,309) NONRECURRING ACTIVITY Revenues Insurance Proceeds(traffic signal cabinet) 0 4,486 4,887 4,887 0.00% Utilities Tax Recovery 0 69,396 69,396 69,396 0.00% Utilities Tax Interest&Penalties 0 48,286 48,286 48,286 0.00% Transfers in-#001 350,200 0 0 (350,200) 0.00% Transfers in-#312 1,364,706 113,726 1,364,706 0 100.00% Total Nonrecurring Revenues 1,714,906 235,894 1,487,275 (227,631) 86.73% Expenditures Emergency Traffic Control Repairs 0 4,041 15,647 (15,647) 0.00% Total Nonrecurring Expenditures 0 4,041 15,647 (15,647) 0.00% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures 1,714,906 231,853 1,471,627 (243,279) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures 0 (147,465) (318,588) (318,588) Beginning fund balance 556,265 556,265 Ending fund balance 556,265 237,677 #103-PATHS&TRAILS Revenues Motor Vehicle Fuel(Gas)Tax 8,600 1,240 7,330 (1,270) 85.23% Investment Interest 400 4 71 (329) 17.64% Total revenues 9,000 1,244 7,400 (1,600) 82.23% Expenditures Capital Outlay 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 9,000 1,244 7,400 (1,600) Beginning fund balance 14,115 14,115 Ending fund balance 23,115 21,516 Page 7 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget SPECIAL REVENUE FUNDS-continued #104-TOURISM FACILITIES HOTEL/MOTEL TAX FUND Revenues Tourism Facilities Hotel/Motel Tax 213,000 43,006 283,720 70,720 133.20% Investment Interest 24,000 600 11,908 (12,092) 49.62% Transfers in-#105 0 0 0 0 0.00% Total revenues 237,000 43,606 295,628 58,628 124.74% Expenditures Capital Expenditures 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 237,000 43,606 295,628 58,628 Beginning fund balance 2,690,945 2,690,945 Ending fund balance 2,927,945 2,986,573 #106-HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 346,000 66,267 443,244 97,244 128.11% Investment Interest 6,000 172 2,705 (3,295) 45.09% Total revenues 352,000 66,439 445,949 93,949 126.69% Expenditures Transfers out-#001 30,000 0 0 30,000 0.00% Tourism Promotion 319,000 79,216 154,082 164,918 48.30% Total expenditures 349,000 79,216 154,082 194,918 44.15% Revenues over(under)expenditures 3,000 (12,777) 291,867 (100,969) Beginning fund balance 518,240 518,240 Ending fund balance 521,240 810,107 #106-SOLID WASTE Revenues Solid Waste Administrative Fees 225,000 46,156 636,635 (411,635) 282.95% Solid Waste Road Wear Fee 1,500,000 277,426 1,121,084 378,916 74.74% Investment Interest 12,000 422 7,804 4,196 65.03% Total revenues 1,737,000 324,005 1,765,523 (28,523) 101.64% Expenditures Transfers out-#311 1,513,532 0 0 1,513,532 0.00% Education&Contract Administration 237,000 4,053 65,385 171,615 27.59% Total expenditures 1,750,532 4,053 65,385 1,685,147 3.74% Revenues over(under)expenditures (13,532) 319,952 1,700,138 (1,713,670) Beginning fund balance 540,182 540,182 Ending fund balance 526,650 2,240,320 #107-PEG FUND Revenues Comcast PEG Contribution 79,000 0 57,765 21,235 73.12% Investment Interest 0 33 596 (596) 0.00% Total revenues 79,000 33 58,361 20,639 73.88% Expenditures PEG Reimbursement-CMTV 39,500 0 22,288 17,212 56.43% Capital Outlay 45,500 0 1,331 44,169 2.93% Total expenditures 85,000 0 23,619 61,381 27.79% Revenues over(under)expenditures (6,000) 33 34,742 (40,742) Beginning fund balance 128,255 128,255 Ending fund balance 122,255 162,997 Page 8 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget SPECIAL REVENUE FUNDS-continued #108-AFFORDABLE&SUPPORTIVE HOUSING TAX FUND Revenues Affordable&Supportive Housing Tax 144,750 38,806 151,950 (7,200) 104.97% Investment Interest 0 27 83 (83) 0.00% Total revenues 144,750 38,833 152,033 (7,283) 105.03% Expenditures Affordable&Supportive Housing Program 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 144,750 38,833 152,033 (7,283) Beginning fund balance 0 0 Ending fund balance 144,750 152,033 #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0.00% Transfers in 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 0 Beginning fund balance 300,000 300,000 Ending fund balance 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0.00% Transfers in 0 0 0 0 0.00% Total revenues 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0.00% Total expenditures 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 0 Beginning fund balance 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 5,400 5 1,147 (4,253) 21.24% Transfers in-#001 500,000 0 0 (500,000) 0.00% Subtotal revenues 505,400 5 1,147 (504,253) 0.23% Expenditures Snow removal expenses 500,000 0 0 500,000 0.00% Transfers out-#101 0 0 0 0 0.00% Total expenditures 500,000 0 0 500,000 0.00% Revenues over(under)expenditures 5,400 5 1,147 (1,004,253) Beginning fund balance 23,336 23,336 Ending fund balance 28,736 24,483 Page 9 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget DEBT SERVICE FUNDS #204-DEBT SERVICE FUND Revenues Spokane Public Facilities District 459,500 0 459,500 0 100.00% Transfers in-#001 401,450 33,454 401,450 0 100.00% Transfers in-#301 80,375 6,698 80,375 0 100.00% Transfers in-#302 80,375 6,698 80,375 0 100.00% Total revenues 1,021,700 46,850 1,021,700 0 100.00% Expenditures Debt Service Payments-CenterPlace 459,500 0 459,500 0 100.00% Debt Service Payments-Roads 160,750 0 160,750 0 100.00% Debt Service Payments-'16 LTGO Bond 401,450 0 401,450 0 100.00% Total expenditures 1,021,700 0 1,021,700 0 100.00% Revenues over(under)expenditures 0 46,850 0 0 Beginning fund balance 0 0 Ending fund balance 0 0 Page 10 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget CAPITAL PROJECTS FUNDS #301 -CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 1,000,000 425,017 1,754,320 754,320 175.43% Investment Interest 35,000 780 14,742 (20,258) 42.12% Total revenues 1,035,000 425,798 1,769,062 734,062 170.92% Expenditures Transfers out-#204 80,375 6,698 80,375 0 100.00% Transfers out-#303 872,605 9,792 207,765 664,840 23.81% Transfers out-#311 (pavement preservation) 772,639 0 0 772,639 0.00% Transfers out-#314 869,008 67,026 681,086 187,922 78.38% Total expenditures 2,594,627 83,515 969,227 1,625,400 37.36% Revenues over(under)expenditures (1,559,627) 342,282 799,835 (891,338) Beginning fund balance 2,798,194 2,798,194 Ending fund balance 1,238,567 3,598,029 #302-SPECIAL CAPITAL PROJECTS FUND Revenues REET 2-Taxes 1,000,000 425,017 1,754,320 754,320 175.43% Investment Interest 35,000 1,166 22,425 (12,575) 64.07% Total revenues 1,035,000 426,184 1,776,745 741,745 171.67% Expenditures Transfers out-#204 80,375 6,698 80,375 0 100.00% Transfers out-#303 518,199 15,096 149,365 368,834 28.82% Transfers out-#311 (pavement preservation) 772,638 0 0 772,638 0.00% Total expenditures 1,371,212 21,794 229,740 1,141,472 16.75% Revenues over(under)expenditures (336,212) 404,390 1,547,005 (399,727) Beginning fund balance 4,391,870 4,391,870 Ending fund balance 4,055,658 5,938,875 Page 11 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget CAPITAL PROJECTS FUNDS-continued #303 STREET CAPITAL PROJECTS FUND Revenues Developer Contribution 1,311,059 0 471,030 (840,029) 35.93% Grant Proceeds 5,940,505 374,494 2,806,006 (3,134,499) 47.24% Transfers in-#301 872,605 9,792 207,765 (664,840) 23.81% Transfers in-#302 518,199 15,096 149,365 (368,834) 28.82% Transfers in-#312 1,781,727 2,692 249,640 (1,532,087) 14.01% Investment Interest 0 0 0 0 0.00% Total revenues 10,424,095 402,074 3,883,806 (6,540,289) 37.26% Expenditures 205 Sprague/Barker Intersection Improvement 195,499 8,761 121,294 74,205 62.04% 249 Sullivan&Wellesley Intersection 150,000 18,065 102,051 47,949 68.03% 259 North Sullivan ITS Project 921,349 3,241 740,384 180,965 80.36% 267 Mission SW-Bowdish to Union 136,075 1,300 1,434 134,641 1.05% 273 Barker/I-90 Interchange 568,655 0 77,865 490,790 13.69% 275 Barker Rd Widening-River to Euclid 1,978,395 18,085 1,193,099 785,296 60.31% 276 Barker Rd Widening-Euclid to Trent 380,269 0 36,176 344,093 9.51% 285 Indiana Ave Pres-Evergreen to Sullivan 354,060 0 235,135 118,925 66.41% 291 Adams Sidewalk Infill Project 444,645 0 279,947 164,698 62.96% 292 Mullen Preservation: Broadway-Mission 0 0 4,822 (4,822) 0.00% 293 2018 CSS Citywide Reflective Signal BP 99,000 31,349 114,526 (15,526) 115.68% 294 Citywide Reflective Post Panels 47,775 21,789 64,703 (16,928) 135.43% 295 Garland Avenue Extension 2,492,371 5,000 1,067,612 1,424,759 42.84% 299 Argonne Rd Concrete Pvmt Indiana to Mont 32,000 22,178 78,931 (46,931) 246.66% 300 Pines&Mission Intersection Improvements 516,000 6,902 57,617 458,383 11.17% 301 Park&Mission Intersection Improvements 152,992 2,794 45,780 107,212 29.92% 302 Ella Sidewalk: Broadway to Alki 371,760 0 325,308 46,452 87.50% 303 S.Conklin Road Sidewalk 124,125 0 110,388 13,737 88.93% 310 Sullivan Rd Overcrossing UP RR Deck Rep. 337,625 53 16,241 321,384 4.81% 313 Barker Road/Union Pacific Crossing 121,500 14,004 52,030 69,470 42.82% 318 Wilbur Sidewalk: Boone to Mission 0 6,452 24,023 (24,023) 0.00% 320 Sullivan Preservation:Sprague-8th 0 187 187 (187) 0.00% 321 Argonne Corridor Imp/-North of Knox 0 65 1,067 (1,067) 0.00% Contingency 1,000,000 0 0 1,000,000 0.00% Total expenditures 10,424,095 160,224 4,750,619 5,673,476 45.57% Revenues over(under)expenditures 0 241,850 (866,814) (12,213,765) Beginning fund balance 67,402 67,402 Ending fund balance 67,402 (799,411) Note: Work performed in the Street Capital Projects Fund for preservation projects is for items such as sidewalk upgrades that were bid with the pavement preservation work. Page 12 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget CAPITAL PROJECTS FUNDS-continued #309-PARKS CAPITAL PROJECTS FUND Revenues Grant Proceeds 1,605,583 12,922 1,334,842 (270,741) 83.14% Transfers in-#001 3,067,879 13,333 160,000 (2,907,879) 5.22% Transfers in-#312 119,373 8,025 302,654 183,281 253.54% Investment Interest 0 0 0 0 0.00% Miscellaneous Revenues 0 0 (0) (0) 0.00% Total revenues 4,792,835 34,281 1,797,496 (2,995,339) 37.50% Expenditures 268 Appleway Trail-Evergreen to Sullivan 1,609,376 16,013 1,433,833 175,543 89.09% 296 Browns Park 2019 Construction Improvements 121,298 0 22,765 98,533 18.77% 304 CenterPlace West Lawn Phase 2 1,901,581 61,380 1,887,746 13,835 99.27% 305 CenterPlace Roof Repair 810,000 157,387 795,656 14,345 98.23% 314 Balfour Park Frontage Improvements 59,850 2,512 22,048 37,802 36.84% 315 Brown's Park 2020 Improvements 62,995 7,354 38,049 24,946 60.40% 316 Balfour Park Improvements-Phase 1 11,000 0 10,947 53 99.51% Transfers out-#312(park land acquisition) 200,000 0 0 200,000 0.00% Total expenditures 4,776,100 244,646 4,211,043 565,057 88.17% Revenues over(under)expenditures 16,735 (210,365) (2,413,547) (3,560,396) Beginning fund balance 78,627 78,627 Ending fund balance 95,362 (2,334,920) #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 17,000 174 3,679 (13,321) 21.64% Total revenues 17,000 174 3,679 (13,321) 21.64% Expenditures Transfers out-#312 16,700 0 0 16,700 0.00% Total expenditures 16,700 0 0 16,700 0.00% Revenues over(under)expenditures 300 174 3,679 (30,021) Beginning fund balance 855,985 855,985 Ending fund balance 856,285 859,664 Note: The fund balance includes$839,285.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2017 then the City may repurchase this land at the original sale price of$839,285.10. Page 13 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget CAPITAL PROJECTS FUNDS-continued #311 -PAVEMENT PRESERVATION FUND Revenues Transfers in-#001 982,023 81,835 982,023 0 100.00% Transfers in-#106 1,513,532 0 0 (1,513,532) 0.00% Transfers in-#301 772,639 0 0 (772,639) 0.00% Transfers in-#302 772,638 0 0 (772,638) 0.00% Grant Proceeds 10,588 0 84,251 73,663 795.72% Developer Contribution 0 0 0 0 0.00% Investment Interest 0 630 10,960 10,960 0.00% Total revenues 4,051,420 82,466 1,077,234 (2,974,186) 26.59% Expenditures Pre-Project GeoTech Services 50,000 0 0 50,000 0.00% Pavement Preservation 4,217,523 0 0 4,217,523 0.00% 248 Sprague Street Pres-Sullivan to Corbin 0 0 (167) 167 0.00% 267 Mission SW-Bowdish to Union 0 10,130 11,563 (11,563) 0.00% 269 Evergreen-Mission Connector to Indiana 0 0 305 (305) 0.00% 284 Argonne Rd. Pres-Valleyway to Broadway 0 0 40 (40) 0.00% 285 Indiana Ave Pres-Evergreen to Sullivan 0 28,275 1,573,860 (1,573,860) 0.00% 286 Broadway Preservation: Havana to Fancher 0 1,883 1,961 (1,961) 0.00% 287 University Pres-Dishman Mica to 16th 0 0 7,500 (7,500) 0.00% 290 2019 Local Access Streets(Midilome) 0 0 7,500 (7,500) 0.00% 292 Mullen Preservation: Broadway-Mission 0 0 5,086 (5,086) 0.00% 297 2019 SCWD#3 Street Preservation 0 0 (3,199) 3,199 0.00% 309 Local Access Streets: Barker Homes 0 634,292 1,135,352 (1,135,352) 0.00% 320 Sullivan Preservation:Sprague-8th 0 8,977 26,889 (26,889) 0.00% 323 Evergreen Road Preservation Project 0 5,228 13,138 (13,138) 0.00% 325 2021 Local Access Streets:South Park Rd 0 324 324 (324) 0.00% Total expenditures 4,267,523 689,109 2,780,153 1,487,370 65.15% Revenues over(under)expenditures (216,103) (606,643) (1,702,919) (4,461,555) Beginning fund balance 4,425,201 4,425,201 Ending fund balance 4,209,098 2,722,282 #312-CAPITAL RESERVE FUND Revenues Transfers in-#309 200,000 0 0 (200,000) 0.00% Transfers in-#310 16,700 0 0 (16,700) 0.00% Investment Interest 100,000 1,927 58,187 (41,813) 58.19% Total revenues 316,700 1,927 58,187 (258,513) 18.37% Expenditures Transfers out-#101 1,364,706 113,726 1,364,706 0 100.00% Transfers out-#303 1,781,727 2,692 249,640 1,532,087 14.01% Transfers out-#309 119,373 8,025 302,654 (183,281) 253.54% Transfers out-#314 142,500 106 74,335 68,165 52.16% Land Acquisitions 2,091,600 2,091,600 2,095,710 (4,110) 100.20% Total expenditures 5,499,906 2,216,148 4,087,045 1,412,861 74.31% Revenues over(under)expenditures (5,183,206) (2,214,221) (4,028,857) (1,671,374) Beginning fund balance 12,936,816 12,936,816 Ending fund balance 7,753,610 8,907,959 Page 14 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget CAPITAL PROJECTS FUNDS-continued #314-RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 3,526,378 241,829 3,392,075 (134,303) 96.19% Leasehold Excise Tax 0 193 546 546 0.00% Investment Interest 0 45 412 412 0.00% Transfers in-#301 869,008 67,026 681,086 (187,922) 78.38% Transfers in-#312 142,500 106 74,335 (68,165) 52.16% Miscellaneous Revenues 0 1,307 3,704 3,704 0.00% Total revenues 4,537,886 310,504 4,152,157 (385,729) 91.50% Expenditures 143 Barker Rd/BNSF Grade Separation 3,405,976 134,389 3,077,823 328,153 90.37% 223 Pines Rd Underpass 1,300,000 94,097 1,278,344 21,656 98.33% 311 Sullivan Rd./SR 290 Interchange Project 75,000 33,776 48,171 26,829 64.23% Total expenditures 4,780,976 262,262 4,404,339 376,637 92.12% Revenues over(under)expenditures (243,090) 48,242 (252,181) (762,366) Beginning fund balance 1,008,638 1,008,638 Ending fund balance 765,548 756,456 Page 15 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,900,000 258,735 1,910,349 10,349 100.54% Investment Interest 40,000 496 10,244 (29,756) 25.61% Miscellaneous Revenues 0 0 482 482 0.00% Total Recurring Revenues 1,940,000 259,231 1,921,075 (18,925) 99.02% Expenditures Wages/Benefits/Payroll Taxes 519,582 36,436 409,652 109,930 78.84% Supplies 14,750 1,631 49,228 (34,478) 333.75% Services&Charges 1,298,153 263,201 1,178,198 119,955 90.76% Intergovernmental Payments 37,500 0 40,452 (2,952) 107.87% Vehicle Rentals-#501 14,000 1,167 14,000 0 100.00% Total Recurring Expenditures 1,883,985 302,434 1,691,530 192,455 89.78% Recurring Revenues Over(Under) Recurring Expenditures 56,015 (43,203) 229,545 173,530 NONRECURRING ACTIVITY Revenues Grant Proceeds 59,828 0 304 (59,524) 0.51% Total Nonrecurring Revenues 59,828 0 304 (59,524) 0.51% Expenditures Capital-various projects 500,000 505 15,463 484,537 3.09% 285 Indiana Ave Pres-Evergreen to Sullivan 0 2,874 22,192 (22,192) 0.00% 302 Ella Sidewalk: Broadway to Alki 0 0 60,590 (60,590) 0.00% 303 S.Conklin Road Sidewalk 0 0 29,105 (29,105) 0.00% 309 Local Access Streets: Barker Homes 0 96,312 100,032 (100,032) 0.00% Watershed Studies 80,000 2,933 48,336 31,664 60.42% Stormwater Comprehensive Plan 100,000 0 0 100,000 0.00% Total Nonrecurring Expenditures 680,000 102,624 275,717 404,283 40.55% Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (620,172) (102,624) (275,413) 344,759 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (564,157) (145,827) (45,868) 518,289 Beginning working capital 2,180,773 2,180,773 Ending working capital 1,616,616 2,134,905 Note: Work performed in the Storm water Fund for preservation projects is for storm water improvements that were bid with the pavement preservation work. #403-AQUIFER PROTECTION AREA Revenues Spokane County 460,000 223,136 426,234 (33,766) 92.66% Grant Proceeds 446,700 46,916 60,996 (385,704) 13.65% Investment Interest 20,000 467 9,135 (10,865) 45.67% Total revenues 926,700 270,519 496,365 (430,335) 53.56% Expenditures Capital-various projects 1,133,571 261,271 493,351 640,220 43.52% Total expenditures 1,133,571 261,271 493,351 640,220 43.52% Revenues over(under)expenditures (206,871) 9,248 3,014 (1,070,555) Beginning working capital 2,118,299 2,118,299 Ending working capital 1,911,428 2,121,313 Page 16 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA Budget Year 2020 Budget to Actual Comparison of Revenues and Expenditures Elapsed= 100.00% For the Twelve-Month Period Ended December 31,2020 2020 Actual Actual through Budget %of Budget December December 31 Remaining Budget INTERNAL SERVICE FUNDS #601 -ER&R FUND Revenues Interfund vehicle lease-#001 28,000 2,333 28,000 0 100.00% Interfund vehicle lease-#101 14,500 1,208 14,500 0 100.00% Interfund vehicle lease-#101 (plow replace) 48,500 4,042 48,500 0 100.00% Interfund vehicle lease-#402 14,000 1,167 14,000 0 100.00% Transfers in-#001 (CenterPlace kitchen reserve) 36,600 3,050 36,600 0 100.00% Transfers in-#001 (Code Enforcement Vehicle) 30,000 0 0 (30,000) 0.00% Investment Interest 19,000 264 6,074 (12,926) 31.97% Total revenues 190,600 12,064 147,674 (42,926) 77.48% Expenditures Wages/Benefits/Payroll Taxes 0 117 19,666 (19,666) 0.00% Small tools&minor equipment 20,000 0 0 20,000 0.00% Vehicle purchase 30,000 0 27,472 2,528 91.57% Snow plow purchase 235,000 102,216 227,806 7,194 96.94% Loader purchase 35,000 28,000 28,000 7,000 80.00% Total expenditures 320,000 130,333 302,944 17,056 94.67% Revenues over(under)expenditures (129,400) (118,269) (155,270) (59,981) Beginning working capital 1,496,093 1,496,093 Ending working capital 1,366,693 1,340,823 #602-RISK MANAGEMENT FUND Revenues Investment Interest 0 48 248 248 0.00% Transfers in-#001 410,000 34,167 410,000 0 100.00% Total revenues 410,000 34,215 410,248 248 100.06% Expenditures Auto&Property Insurance 410,000 0 337,987 72,013 82.44% Unemployment Claims 0 1,068 7,781 (7,781) 0.00% Total expenditures 410,000 1,068 345,768 64,232 84.33% Revenues over(under)expenditures 0 33,147 64,480 (63,984) Beginning working capital 276,004 276,004 Ending working capital 276,004 340,484 SUMMARY FOR ALL FUNDS Total of Revenues for all Funds 88,482,520 15,432,361 79,202,943 Per Revenue Status Report 88,482,520 15,432,361 79,202,943 Difference - - - Total of Expenditures for all Funds 99,088,940 9,634,629 76,511,687 Per Expenditure Status Report 99,088,940 9,634,629 76,511,687 Difference - - - Total Capital expenditures(included in total expenditures) 26,140,568 1,733,538 17,067,974 Page 17 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA 3/16/2021 Investment Report For the Twelve-Month Period Ended December 31, 2020 NW Bank Banner Total LGIP" CD#2068 CD#9161 Investments Beginning $ 68,797,546.53 $ 3,075,557.68 $ 0.00 $ 71,873,104.21 Deposits 3,188,789.25 0.00 2,000,000.00 5,188,789.25 Withdrawls 0.00 0.00 0.00 0.00 Interest 17,045.69 3,100.84 0.00 20,146.53 Jan'21 Accrued Interest Receivable (7,914.83) 0.00 0.00 (7,914.83) Ending $ 71,995,466.64 $ 3,078,658.52 $ 2,000,000.00 $ 77,074,125.16 matures: 7/23/2021 12/9/2021 rate: 0.40% 0.40% Earnings Balance Current Period Year to date Budget 001 General Fund $ 40,635,800.86 $ 12,821.56 254,636.26 $ 700,000.00 101 Street Fund 267,635.45 63.36 829.03 17,000.00 103 Trails&Paths 17,947.48 4.25 70.56 400.00 104 Tourism Facilities Hotel/Motel 2,535,966.63 600.42 11,908.00 24,000.00 105 Hotel/Motel 727,224.81 172.18 2,705.24 6,000.00 106 Solid Waste Fund 1,781,337.94 421.75 7,803.98 12,000.00 107 PEG Fund 139,208.05 32.96 596.46 0.00 108 Affordable&Supportive Housing 113,838.28 26.95 82.92 0.00 120 CenterPlace Operating Reserve 0.00 0.00 0.00 0.00 121 Service Level Stabilization Reserve 5,500,000.00 0.00 0.00 0.00 122 Winter Weather Reserve 20,909.47 4.95 1,147.10 5,400.00 301 Capital Projects 3,295,106.28 780.15 14,742.06 35,000.00 302 Special Capital Projects 4,925,811.55 1,166.24 22,425.10 35,000.00 303 Street Capital Projects Fund 0.00 0.00 0.00 0.00 309 Parks Capital Project 0.00 0.00 0.00 0.00 310 Civic Buildings Capital Projects 734,197.67 173.82 3,679.39 17,000.00 311 Pavement Preservation 2,662,451.40 630.37 10,960.24 0.00 312 Capital Reserve Fund 8,139,728.43 1,927.17 58,187.31 100,000.00 313 City Hall Construction Fund 0.00 0.00 0.00 0.00 314 Railroad Grade Separation Projects 188,903.34 44.73 411.51 0.00 402 Stormwater Management 2,095,074.83 496.03 10,244.23 40,000.00 403 Aquifer Protection Fund 1,973,007.91 467.13 9,134.88 20,000.00 501 Equipment Rental &Replacement 1,115,811.95 264.18 6,074.35 19,000.00 502 Risk Management 204,162.83 48.33 248.16 0.00 $ 77,074,125.16 $ 20,146.53 $ 415,886.78 $ 1,030,800.00 "Local Government Investment Pool Page 18 P:\Finance\Finance Activity Reports\Council Monthly Reports\2021\2021 02 28-2020 12 PRELIMINARY No 3 CITY OF SPOKANE VALLEY,WA 3/16/2021 Sales Tax Receipts For the Twelve-Month Period Ended December 31, 2020 Month Difference Received 2019 2020 $ February 2,530,639.23 2,559,296.59 28,657.36 1.13% March 1,861,849.29 2,015,206.15 153,356.86 8.24% April 1,758,550.64 1,897,614.47 139,063.83 7.91% May 2,208,350.09 1,847,551.89 (360,798.20) (16.34%) June 2,200,987.91 1,875,335.44 (325,652.47) (14.80%) July 2,333,320.72 2,570,769.98 237,449.26 10.18% August 2,530,196.67 2,677,467.88 147,271.21 5.82% September 2,405,945.26 2,682,700.17 276,754.91 11.50% October 2,504,583.31 2,540,248.50 35,665.19 1.42% November 2,422,514.22 2,731,249.99 308,735.77 12.74% December 2,341,644.57 2,602,181.93 260,537.36 11.13% January 2,284,009.79 2,451,245.65 167,235.86 7.32% 27,382,591.70 28,450,868.64 1,068,276.94 3.90% 27,382,591.70 28,450,868.64 Sales tax receipts reported here reflect remittances for general sales tax, criminal justice sales tax and public safety tax. The sales tax rate for retail sales transacted within the boundaries of the City of Spokane Valley is 8.9%. The tax that is paid by a purchaser at the point of sale is remitted by the vendor to the Washington State Department of Revenue who then remits the taxes back to the various agencies that have imposed the tax. The allocation of the total 8.9%tax rate to the agencies is as follows: - State of Washington 6.50% - City of Spokane Valley 0.85% - Spokane County 0.15% - Spokane Public Facilities District 0.10% * - Criminal Justice 0.10% - Public Safety 0.10% *— 2.40% local tax - Juvenile Jail 0.10% * - Mental Health 0.10% * - Law Enforcement Communications 0.10% * - Spokane Transit Authority 0.80% 8.90% * Indicates voter approved sales taxes In addition to the .85% reported above that the City receives, we also receive a portion of the Criminal Justice and Public Safety sales taxes. The distribution of those taxes is computed as follows: Criminal Justice: The tax is assessed county-wide and of the total collected, the State distributes 10%of the receipts to Spokane County, with the remainder allocated on a per capita basis to the County and the cities within the County. Public Safety: The tax is assessed county-wide and of the total collected, the State distributes 60%of the receipts to Spokane County, with the remainder allocated on a per capita basis to the cities within the County. Page 19 P:\Finance\Finance Activity Reports\Tax Revenue\Sales Tax\2021\sales tax collections 2021 CITY OF SPOKANE VALLEY,WA \ 3/19/2021 Sales Tax Collections- January For the years 2012 through 2021 2020 to 2021 Difference 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $ % January 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,992,273 2,078,412 2,240,908 2,253,852 2,615,326 361,474 16.04% Collected to date 1,589,887 1,671,269 1,677,887 1,732,299 1,863,225 1,992,273 2,078,412 2,240,908 2,253,852 2,615,326 361,474 16.04% February 1,009,389 1,133,347 1,170,640 1,197,323 1,316,682 1,369,740 1,536,252 1,648,657 1,776,898 0 March 1,067,733 1,148,486 1,201,991 1,235,252 1,378,300 1,389,644 1,564,282 1,549,275 1,687,355 0 April 1,277,621 1,358,834 1,448,539 1,462,096 1,640,913 1,737,933 1,926,551 1,955,470 1,627,596 0 May 1,174,962 1,320,449 1,400,956 1,373,710 1,566,178 1,564,119 1,762,119 1,946,112 1,651,937 0 June 1,290,976 1,389,802 1,462,558 1,693,461 1,641,642 1,751,936 1,871,077 2,067,987 2,291,842 0 July 1,302,706 1,424,243 1,545,052 1,718,428 1,776,653 1,935,028 2,053,961 2,232,342 2,368,495 0 August 1,299,678 1,465,563 1,575,371 1,684,700 1,746,371 1,877,899 1,980,940 2,121,051 2,393,597 0 September 1,383,123 1,466,148 1,552,736 1,563,950 1,816,923 1,946,689 2,019,198 2,223,576 2,258,489 0 October 1,358,533 1,439,321 1,594,503 1,618,821 1,822,998 1,898,067 2,005,836 2,134,985 2,431,920 0 November 1,349,580 1,362,021 1,426,254 1,487,624 1,652,181 1,768,817 1,925,817 2,064,504 2,317,685 0 December 1,323,189 1,408,134 1,383,596 1,441,904 1,664,983 1,856,989 1,918,411 2,019,895 2,178,815 0 Total Collections 15,427,377 16,587,617 17,440,083 18,209,568 19,887,049 21,089,134 22,642,856 24,204,762 25,238,481 2,615,326 Budget Estimate 14,210,000 15,250,000 16,990,000 17,628,400 18,480,500 19,852,100 20,881,900 22,917,000 21,784,000 22,220,000 Actual over(under)budg 1,217,377 1,337,617 450,083 581,168 1,406,549 1,237,034 1,760,956 1,287,762 3,454,481 (19,604,674) Total actual collections as a%of total budget 108.57% 108.77% 102.65% 103.30% 107.61% 106.23% 108.43% 105.62% 115.86% n/a %change in annual total collected 3.89% 7.52% 5.14% 4.41% 9.21% 6.04% 7.37% 6.90% 4.27% n/a %of budget collected through January 11.19% 10.96% 9.88% 9.83% 10.08% 10.04% 9.95% 9.78% 10.35% 11.77% %of actual total collected through January 10.31% 10.08% 9.62% 9.51% 9.37% 9.45% 9.18% 9.26% 8.93% n/a Chart Reflecting History of Collections through the Month of January January 3,000,000 - 2,500,000 2,000,000 ■January 1,500,000 1,000,000 lir-6- 500,000 116 I N 1 ■ . . 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Page 20 P:\Finance\Finance Activity Reports\Tax Revenue\Lodging Tax\2021\105 hotel motel tax 2021 CITY OF SPOKANE VALLEY,WA 3/19/2021 Hotel/Motel Tax Receipts through- January Actual for the years 2012 through 202 pri 1 tMll'00 !`d 2020 to 2021 Difference 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $ % January 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 36,203 26,006 (10,197) (28.17%) Total Collections 21,442 24,185 25,425 27,092 31,887 27,210 28,752 31,865 36,203 26,006 (10,197) (28.17%) February 21,549 25,975 26,014 27,111 27,773 26,795 28,878 32,821 31,035 0 March 25,655 27,739 29,384 32,998 34,330 31,601 31,906 40,076 37,395 0 April 52,130 40,979 48,246 50,455 52,551 52,242 57,664 59,117 24,959 0 May 37,478 40,560 41,123 44,283 50,230 50,112 51,777 53,596 16,906 0 June 43,971 47,850 52,618 56,975 55,060 60,637 62,048 73,721 28,910 0 July 52,819 56,157 61,514 61,809 65,007 69,337 71,865 84,628 41,836 0 August 57,229 63,816 70,384 72,697 73,700 76,972 79,368 91,637 49,772 0 September 64,299 70,794 76,100 74,051 70,305 80,173 79,661 97,531 59,116 0 October 43,699 43,836 45,604 49,880 55,660 56,631 61,826 77,932 50,844 0 November 39,301 42,542 39,600 42,376 46,393 47,090 52,868 59,252 39,694 0 December 30,432 34,238 33,256 41,510 33,478 37,180 40,363 41,675 26,573 0 Total Collections 490,004 518,672 549,267 581,237 596,374 615,980 646,976 743,851 443,243 26,006 Budget Estimate 430,000 490,000 530,000 550,000 580,000 580,000 580,000 600,000 346,000 346,000 Actual over(under)budg 60,004 28,672 19,267 31,237 16,374 35,980 66,976 143,851 97,243 (319,994) Total actual collections as a%of total budget 113.95% 105.85% 103.64% 105.68% 102.82% 106.20% 111.55% 123.98% 128.10% n/a %change in annual total collected 7.08% 5.85% 5.90% 5.82% 2.60% 3.29% 5.03% 14.97% (40.41%) n/a %of budget collected through January 4.99% 4.94% 4.80% 4.93% 5.50% 4.69% 4.96% 5.31% 10.46% 7.52% %of actual total collected through January 4.38% 4.66% 4.63% 4.66% 5.35% 4.42% 4.44% 4.28% 8.17% n/a Chart Reflecting History of Collections through the Month of January January 40,000 35,000 30,000 25,000 20,000 ■January 15,000 10,000 5,000 0 , 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Page 21 P:\Finance\Finance Activity Reports\Tax Revenue\REET\2021\301 and 302 REET for 2021 CITY OF SPOKANE VALLEY,WA 3/19/2021 1st and 2nd 1/4% REET Collections through January Actual for the years 2012 through 2021 2020 to 2021 Difference 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $ % January 46,359 56,898 61,192 96,141 104,446 153,661 239,437 120,809 212,512 277,311 64,799 30.49% Collected to date 46,359 56,898 61,192 96,141 104,446 153,661 239,437 120,809 212,512 277,311 64,799 30.49% February 56,115 155,226 67,049 103,508 83,583 124,514 146,892 199,209 242,927 0 March 71,730 72,172 81,724 165,868 220,637 282,724 310,562 193,913 203,774 0 April 86,537 90,377 105,448 236,521 205,654 169,060 218,842 347,528 197,928 0 May 111,627 116,165 198,870 165,748 192,806 202,734 646,397 263,171 258,784 0 June 124,976 139,112 106,676 347,421 284,897 248,768 277,424 465,044 329,801 0 July 101,049 128,921 208,199 217,375 248,899 449,654 302,941 327,636 234,040 0 August 106,517 117,150 172,536 202,525 231,200 472,420 261,626 300,312 365,838 0 September 63,517 174,070 152,323 179,849 178,046 187,348 259,492 335,824 381,224 0 October 238,095 117,806 123,505 128,833 253,038 207,895 584,792 225,216 381,163 0 November 104,886 78,324 172,227 129,870 186,434 229,800 263,115 319,161 370,449 0 December 74,300 75,429 117,682 157,919 164,180 278,995 288,912 235,726 479,586 0 Total distributed by Spokane County 1,185,707 1,321,650 1,567,429 2,131,578 2,353,822 3,007,573 3,800,432 3,333,549 3,658,026 277,311 Budget estimate 875,000 975,000 1,100,000 1,400,000 2,000,000 2,000,000 3,000,000 2,800,000 2,000,000 2,000,000 Actual over(under)budget 310,707 346,650 467,429 731,578 353,822 1,007,573 800,432 533,549 1,658,026 (1,722,689) Total actual collections as a%of total budget 135.51% 135.55% 142.49% 152.26% 117.69% 150.38% 126.68% 119.06% 182.90% n/a %change in annual total collected 23.22% 11.47% 18.60% 35.99% 10.43% 27.77% 26.36% (12.28%) 9.73% n/a %of budget collected through January 5.30% 5.84% 5.56% 6.87% 5.22% 7.68% 7.98% 4.31% 10.63% 13.87% %of actual total collected through January 3.91% 4.31% 3.90% 4.51% 4.44% 5.11% 6.30% 3.62% 5.81% n/a Chart Reflecting History of Collections through the Month of January January 300,000 250,000 200,000 150,000 - ■January 100,000 50,000 0 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Page 22 P:\Finance\Finance Activity Reports\Debt Capacity\2021\debt capacity 2020 CITY OF SPOKANE VALLEY,WA 3/22/2021 Debt Capacity 2020 Assessed Value for 2021 Property Taxes 11,553,065,482 Maximum Outstanding Remaining Debt as of Debt ok Capacity 12/31/2020 Capacity Utilized Voted(UTGO) 1.00%of assessed value 115,530,655 0 115,530,655 0.00% Nonvoted(LTGO) 1.50%of assessed value 173,295,982 11,120,000 162,175,982 6.42% Voted park 2.50%of assessed value 288,826,637 0 288,826,637 0.00% Voted utility 2.50%of assessed value 288,826,637 0 288,826,637 0.00% 866,479,911 11,120,000 855,359,911 1.28% 2014 LTGO Bonds Road& LTGO Bonds Period Street 2016 LTGO Grand Ending CenterPlace Improvements Total Bonds Total 12/1/2014 225,000 135,000 360,00 0 360,000 Bonds 12/1/2015 175,000 125,000 300,00 0 300,000 Repaid 12/1/2016 185,000 130,000 315,000 75,000 390,000 12/1/2017 190,000 130,000 320,000 150,000 470,000 12/1/2018 230,000 135,000 365,000 155,000 520,000 12/1/2019 255,000 140,000 395,000 160,000 555,000 12/1/2020 290,000 140,000 430,000 165,000 595,000 1,550,000 935,000 2,485,000 705,000 3,190,000 12/1/2021 320,000 145,000 465,000 170,000 635,000 12/1/2022 350,000 150,000 500,000 175,000 675,000 12/1/2023 390,000 155,000 545,000 180,000 725,000 12/1/2024 430,000 0 430,000 185,000 615,000 12/1/2025 465,000 0 465,000 195,000 660,000 12/1/2026 505,000 0 505,000 900,000 705,000 12/1/2027 395,000 0 395,000 "05,000 600,000 12/1/2028 300,000 0 300,000 15,000 515,000 12/1/2029 245,000 0 245,000 2'0,000 465,000 12/1/2030 225,000 0 225,000 2. ,000 450,000 Bonds 12/1/2031 180,000 0 180,000 23.,000 415,000 Remaining 12/1/2032 130,000 0 130,000 246,000 370,000 12/1/2033 165,000 0 165,000 250,000 415,000 12/1/2034 0 0 0 260,100 260,000 12/1/2035 0 0 0 270,600 270,000 12/1/2036 0 0 0 280,010 280,000 12/1/2037 0 0 0 290,060 290,000 12/1/2038 0 0 0 305,00' 305,000 12/1/2039 0 0 0 315,001 315,000 12/1/2040 0 0 0 330,000 330,000 12/1/2041 0 0 0 340,000 340,000 12/1/2042 0 0 0 355,000 355,000 12/1/2043 0 0 0 365,000 365,000 12/1/2044 0 0 0 375,000 375,000 12/1/2045 0 0 0 390,000 390,000 4,100,000 450,000 4,550,000 6,570,000 11,120,000 5,650,000 1,385,000 7,035,000 7,275,000 14,310,000 Page 23 P:\Finance\Finance Activity Reports\Tax Revenue\MVFT\2021\motor vehicle fuel tax collections 2021 CITY OF SPOKANE VALLEY,WA 3/19/2021 Motor Fuel(Gas)Tax Collections- January ,..----4,' For the years 2012 through 2021 2020 to 2021 Difference 2012 2013 2014 I 2015 2016 2017 2018 2019 2020 2021 $ % January 159,607 146,145 152,906 152,598 163,918 150,654 162,359 148,530 152,686 143,576 (9,110) (5.97%) Collected to date 159,607 146,145 152,906 152,598 163,918 150,654 162,359 148,530 152,686 143,576 (9,110) (5.97%) February 135,208 145,998 148,118 145,455 163,037 164,807 175,936 181,823 170,461 0 March 144,297 135,695 131,247 140,999 145,537 138,205 139,826 131,009 146,280 0 April 153,546 156,529 156,269 157,994 167,304 168,000 168,796 144,080 90,589 0 May 144,670 151,595 156,850 156,259 171,829 174,211 193,986 185,669 130,168 0 June 159,827 167,479 161,965 164,872 157,737 174,838 144,308 175,985 128,359 0 July 160,565 155,348 157,805 168,205 177,427 177,019 194,267 169,733 138,932 0 August 164,050 173,983 172,308 186,277 177,567 195,780 205,438 195,107 136,633 0 September 171,651 195,397 173,299 174,505 194,640 184,342 180,874 180,605 195,550 0 October 153,022 133,441 160,539 161,520 166,369 163,780 158,062 162,187 160,272 0 November 162,324 164,303 165,871 181,771 176,178 194,814 199,282 196,240 175,980 0 December 138,223 142,140 141,298 153,338 152,787 154,298 148,960 155,728 119,282 0 Total Collections 1,846,990 1,868,053 1,878,475 1,943,793 2,014,330 2,040,748 2,072,094 2,026,696 1,745,192 143,576 Budget Estimate 1,905,800 1,868,900 1,866,400 1,867,700 2,013,400 2,048,900 2,061,100 2,039,500 1,715,000 2,062,000 Actual over(under)budg (58,810) (847) 12,075 76,093 930 (8,152) 10,994 (12,804) 30,192 (1,918,424) Total actual collections as a%of total budget 96.91% 99.95% 100.65% 104.07% 100.05% 99.60% 100.53% 99.37% 101.76% n/a %change in annual total collected (0.58%) 1.14% 0.56% 3.48% 3.63% 1.31% 1.54% (2.19%) (13.89%) n/a %of budget collected through January 8.37% 7.82% 8.19% 8.17% 8.14% 7.35% 7.88% 7.28% 8.90% 6.96% %of actual total collected through January 8.64% 7.82% 8.14% 7.85% 8.14% 7.38% 7.84% 7.33% 8.75% n/a Chart Reflecting History of Collections through the Month of January January 170,000 165,000 160000 - 155,000 - ■January 150,000 145000 140000 :::: 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Page 24 P:\Finance\Finance Activity Reports\Tax Revenue\Telephone Tax\2021\telephone utility tax collections 2021 CITY OF SPOKANE VALLEY,WA 3/19/2021 Telephone Utility Tax Collections- January For the years 2012 through 2021Mil 2020 to 2021 Difference 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 $ % January 193,818 217,478 210,777 177,948 182,167 162,734 130,196 136,615 123,292 7,399 (115,893) (94.00%) Collected to date 193,818 217,478 210,777 177,948 182,167 162,734 130,196 136,615 123,292 7,399 (115,893) (94.00%) February 261,074 216,552 205,953 212,845 173,971 163,300 164,060 132,538 121,596 0 March 234,113 223,884 208,206 174,738 177,209 162,536 158,416 138,727 121,938 0 April 229,565 214,618 206,038 214,431 171,770 157,285 146,519 126,455 120,016 0 May 227,469 129,270 210,010 187,856 174,512 161,506 149,434 135,704 118,018 0 June 234,542 293,668 210,289 187,412 170,450 156,023 150,780 129,602 117,905 0 July 226,118 213,078 205,651 190,984 174,405 157,502 147,281 130,723 120,922 0 August 228,789 211,929 205,645 185,172 171,909 150,644 148,158 127,303 112,351 0 September 227,042 210,602 199,193 183,351 170,476 155,977 141,290 128,018 91,866 0 October 225,735 205,559 183,767 183,739 166,784 153,075 142,925 127,214 90,272 0 November 225,319 212,947 213,454 175,235 166,823 151,208 139,209 125,027 88,212 0 December 221,883 213,097 202,077 183,472 168,832 161,115 140,102 126,226 92,242 0 Total Collections 2,735,467 2,562,682 2,461,060 2,257,183 2,069,308 1,892,905 1,758,370 1,564,152 1,318,630 7,399 Budget Estimate 3,000,000 2,900,000 2,750,000 2,565,100 2,340,000 2,000,000 1,900,000 1,600,000 1,521,000 1,431,000 Actual over(under)budg (264,533) (337,318) (288,940) (307,917) (270,692) (107,095) (141,630) (35,848) (202,370) (1,423,601) Total actual collections as a%of total budget 91.18% 88.37% 89.49% 88.00% 88.43% 94.65% 92.55% 97.76% 86.69% n/a %change in annual total collected (8.24%) (6.32%) (3.97%) (8.28%) (8.32%) (8.52%) (7.11%) (11.05%) (15.70%) n/a %of budget collected through January 6.46% 7.50% 7.66% 6.94% 7.78% 8.14% 6.85% 8.54% 8.11% 0.52% %of actual total collected through January 7.09% 8.49% 8.56% 7.88% 8.80% 8.60% 7.40% 8.73% 9.35% n/a Chart Reflecting History of Collections through the Month of January January 250,000 200,000 - 150000 itiftlUI - ■January 100,000 50,000 0 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Page 25 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: April 6, 2021 Department Director Approval Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ® executive session AGENDA ITEM TITLE: EXECUTIVE SESSION: Review Performance of a Public Employee GOVERNING LEGISLATION: [RCW 42.30.110(1)(g)] PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: OPTIONS: RECOMMENDED ACTION OR MOTION: "I Move that Council adjourn into executive session for approximately sixty minutes to review the performance of a public employee, and that no action will be taken upon return to open session." BUDGET/FINANCIAL IMPACTS: STAFF CONTACT: ATTACHMENTS: